HomeMy WebLinkAboutCouncil Actions 07-20-09
38516-072009
LEA
ROANOKE CITY COUNCIL
REGULAR SESSION
JULY 20, 2009
2:00 P.M.
CITY COUNCIL CHAMBER
AGENDA
1. Call to Order--RolI Call. Council Member Trinkle was absent.
The Invocation was delivered by Elder Joyce Boisseau, Guiding Star Church of God in
Christ.
The Pledge of Allegiance to the Flag of the United States of America was led by Mayor
David A. Bowers.
,
Welcome. Mayor Bowers.
NOTICE:
Today's Council meeting will be televised live and replayed on RVTV Channel 3 on Thursday,
July 23 at 7:00 p.m., and Saturday, July 25 at 4:00 p.m. Council meetings are offered with closed
captioning for the hearing impaired.
ANNOUNCEMENTS:
THE PUBLIC IS ADVISED THAT MEMBERS OF COUNCIL RECEIVE THE CITY COUNCIL AGENDA
AND RELATED COMMUNICATIONS, REPORTS, ORDINANCES AND RESOLUTIONS, ETC., ON THE
THURSDAY PRIOR TO THE COUNCIL MEETING TO PROVIDE SUFFICIENT TIME FOR REVIEW OF
INFORMATION. CITIZENS WHO ARE INTERESTED IN OBTAINING A COpy OF ANY ITEM LISTED
ON THE AGENDA MAY CONTACT THE CITY CLERK'S OFFICE, ROOM 456, NOEL C. TAYLOR
MUNICIPAL BUILDING, 215 CHURCH AVENUE, S. W., OR CALL 853-2541.
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THE CITY CLERK'S OFFICE PROVIDES THE MAJORITY OF THE CITY COUNCIL AGENDA ON THE
INTERNET FOR VIEWING AND RESEARCH PURPOSES. TO ACCESS AGENDA MATERIAL, GO TO
THE CITY'S HOMEPAGE AT WWW.ROANOKEVA.GOV.CLlCKONTHESERVICEICON.CLlCK ON
COUNCIL AGENDAS TO ACCESS THE APPROPRIATE AGENDA AND COUNCIL MEETING. IF
ADOBE ACROBAT IS NOT AVAILABLE, A PROMPT WILL APPEAR TO DOWNLOAD PRIOR TO
VIEWING AGENDA INFORMATION. '
NOTICE OF INTENT TO COMPLY WITH THE AMERICANS WITH DISABILITIES ACT. SPECIAL
ASSISTANCE IS AVAILABLE FOR DISABLED PERSONS ADDRESSING CITY COUNCIL. EFFORTS
WILL BE MADE TO PROVIDE ADAPTATIONS OR ACCOMMODATIONS BASED ON INDIVIDUAL
NEEDS OF QUALIFIED INDIVIDUALS WITH DISABILITIES, PROVIDED THAT REASONABLE
ADVANCE NOTIFICATION HAS BEEN RECEIVED BY THE CITY CLERK'S OFFICE.
ALL PERSONS WISHING TO ADDRESS COUNCIL WILL BE REQUIRED TO CALL THE CITY
CLERK'S OFFICE PRIOR TO THE MONDAY COUNCIL MEETING, OR REGISTER WITH THE STAFF
ASSISTANT AT THE ENTRANCE TO THE COUNCIL CHAMBER PRIOR TO COMMENCEMENT OF
THE COUNCIL MEETING. ONCE THE COUNCIL MEETING HAS CONVENED, THERE WILL BE NO
FURTHER REGISTRATION OF SPEAKERS, EXCEPT FOR PUBLIC HEARING MATTERS. ON THE
SAME AGENDA ITEM, ONE TO FOUR SPEAKERS WILL BE ALLOTTED FIVE MINUTES EACH;
HOWEVER, IF THERE ARE MORE THAN FOU,R SPEAKERS, EACH SPEAKER WILL BE ALLOTTED
THREE MINUTES.
ANY PERSON WHO IS INTERESTED IN SERVING ON A CITY COUNCIL APPOINTED AUTHORITY,
BOARD, COMMISSION OR COMMITTEE IS REQUESTED TO CONTACT THE CITY CLERK'S
OFFICE AT 853-2541, OR ACCESS THE CITY'S HOMEPAGE AT WWW.ROANOKEVA.GOV.TO
OBTAIN AN APPLICATION.
2. PRESENTATIONS AND ACKNOWLEDGEMENTS:
Introduction of Legacy International Indonesian Students.
Presented Honorary Citizenship Certificates and City "logo" pens.
A Resolution commending the Virginia Gentlemen Barbershop Harmony Chorus of Roanoke for
being awarded first place in its AAA Chorus Category at the recent Southern Division Chorus
competition in Reston, Virginia.
Adopted Resolution No. 38516-072009. (6-0)
Recognition of Drew Dunsmore, Aide to Senator John Warner.
3. HEARING OF CITIZENS UPON PUBLIC MATTERS:
CITY COUNCIL SETS THIS TIME AS A PRIORITY FOR CITIZENS TO BE HEARD. MATTERS
REQUIRING REFERRAL TO THE CITY MANAGER WILL BE REFERRED IMMEDIATELY FOR
RESPONSE, RECOMMENDATION OR REPORT TO COUNCIL.
2
Robert Gravely, 3360 Hershberger Road, N. W., spoke about poverty in the City.
Helen E. Davis, 35 Patton Avenue, N. E., spoke about closing of schools in the
northwest section of the City.
Ben Motley, President, Board of Directors Downtown Roanoke, Inc., commended the
Council on support of the City Market Building.
Joyce Waugh, Executive Director, Roanoke Regional Chamber of Commerce,
expressed appreciation to the Council for support of the City Market Building and
proposed amphitheater in Elmwood Park.
Douglas Waters, Interior President, Downtown Roanoke, Inc., spoke in support of the
amphitheater in Elmwood Park.
Evelyn Bethel, 35 Patton Avenue, N. E., urged the Council to delay approval of action
on Washington Park improvements until all facts are known; and asked that
documents be released pertaining to all meetings relating to the Washington Park
Committee, which was established by the City Manager.
4.
CONSENT AGENDA
(APPROVED 6-0)
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE
ROUTINE BY THE MEMBERS OF CITY COUNCIL AND WILL BE ENACTED BY ONE MOTION.
THERE WILL BE NO SEPARATE DISCUSSION OF THE ITEMS. IF DISCUSSION IS DESIRED,
THE ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND CONSIDERED
SEPARATELY.
C-1 Minutes of the March 26, 2009 continued recessed meeting of Council held on Saturday,
April 4, 2009; regular meetings of Council held on Monday, April 6, 2009, and Monday, April 20,
2009; and the April 20, 2009 recessed meeting held on April 30, 2009.
RECOMMENDED ACTION: Dispensed with the reading ofthe minutes and approved as
recorded.
C-2 A communication from Mayor David A. Bowers requesting that Council convene in a Closed
Meeting to discuss vacancies on certain authorities, boards, commissions and committees
appointed by Council, pursuant to Section 2.2-3711 (A)(1), Code of Virginia (1950), as amended.
RECOMMENDED ACTION: Concurred in the request.
C-3 2008 Annual Report of the Economic Development Authority.
RECOMMENDED ACTION: Received and filed.
3
C-4 Reports of qualification of the following:
Sandra K. Brunk as a member of the Roanoke Arts Commission for a term of three
years ending June 30, 2012;
George F. Taylor as a member of the Board of Trustees, City of Roanoke Pension
Plan, for a term of four years ending June 30, 2013; and
Jason E. Bingham, Mae G. Huff, and Todd A. Putney as Trustees of the Roanoke
City School Board for terms of three years, each, commencing July 1, 2009 and
ending June 30, 2012.
RECOMMENDED ACTION: Received and filed.
REGULAR AGENDA
5. PUBLIC HEARINGS: NONE.
6. PETITIONS AND COMMUNICATIONS: NONE.
7. REPORTS OF CITY OFFICERS AND COMMENTS OF CITY
MANAGER:
a. CITY MANAGER:
BRIEFINGS:
. Stormwater Utility 30 minutes
. Status of Carvins Cove Conservation Easement 10 minutes
(Briefings held in the EOC Conference Room, Room 159 at the end of the
2:00 p.m. session.)
ITEMS RECOMMENDED FOR ACTION:
1. Acceptance and appropriation of the Certified Local Government Grant funds from
the Virginia Department of Historic Resources.
Adopted Resolution No'. 38519-072009 and Budget Ordinance No. 38520-
072009. (6-0)
2. Acceptance and appropriation of grant funds from the Fireman's Fund Insurance
Company.
Adopted Resolution No. 38521-072009 and Budget Ordinance No. 38522-
072009. (6-0)
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3. Acceptance and appropriation of the American Recovery and Investment Act of
2009 Grant funds through Edward Byrne Memorial Justice Assistance Grant (JAG)
Program administered by the Bureau of Justice Assistance, Office of Justice
Programs.
Adopted Resolution No. 38523-072009 and Budget Ordinance No. 38524-
072009. (6-0)
4. Acceptance and appropriation of the Summer Food Program Grant funds from the
United States Department of Agriculture, Food and Nutrition Services.
Adopted Resolution No. 38525-072009 and Budget Ordinance No. 38526-
072009. (6-0)
5. Acceptance and appropriation of grant funds from the Office of Emergency Medical
Services and the Department of Homeland Sec,urity.
Adopted Resolution No. 38527-072009 and Budget Ordinance No. 38528-
072009. (6-0)
6. Acceptance and appropriation of the Rescue Squad Assistance Fund Grant from
the Virginia Department of Health and the Office of Emergency Medical Services.
Adopted Resolution No. 38529-072009 (5-0, Council Member Mason was not
present when the vote was recorded); and Budget Ordinance No. 38530-
072009. (6-0)
7. Acceptance and appropriation of the Local Government Challenge Grant funds from
the Commonwealth of Virginia Commission for the Arts.
Adopted Resolution No. 38531-072009 (5-0, Council Member Rosen was not
present when the vote was recorded); and Budget Ordinance No. 38532-
072009. (6-0)
8. Acceptance and appropriation of the Safe Routes to School Grant funds from the
Virginia Department of Transportation.
Adopted Resolution No. 38533-072009 and Budget Ordinance No. 38534-
072009. (6-0)
9. Adoption of a resolution permitting the City of Roanoke to participate in a Roanoke
Valley Regional Family Violence Fatality Review Team.
Adopted Resolution No. 38535-072009. (6-0)
10. Approval of the Capital Improvement Program for Fiscal Year 2010-2014; and
appropriation and transfer of funds.
Adopted Resolution No. 38536-072009 as amended (4-2, Council Member
Mason and Mayor Bowers voting no); and Budget Ordinance No. 38537-
072009. (5-1, Council Member Mason voting no.))
5
11. Appropriation of the Juvenile Justice and Delinquency Prevention Grant Program
funds from the Department of Criminal Justice Services.
Adopted Resolution No. 38538-072009 (6-0) and Budget Ordinance No. 38539-
072009. (5-0, Council Member Price was not present when the vote was
recorded)
12. Transfer of funds in connection with the Franklin Road Bridge Rehabilitation Project.
Adopted Budget Ordinance No. 38540-072009. (5-0, Council Member Price was
not present when the vote was recorded.)
13. Transfer of Virginia Department of Transportation unused enhancement funds from
the Hotel Dumas and Lick Run Greenway projects to the Roanoke River
Greenway - Tinker Creek Pedestrian Bridge project.
Tabled until a future meeting date.
14. Amendment to the Roanoke River Greenway Project Agreement with the Virginia
Department of Transportation; and appropriation of funds.
Adopted Resolution No. 38541-072009 and Budget Ordinance No. 38542-
072009. (6-0)
15. Execution of a Memorandum of Agreement between the City of Roanoke and
Roanoke County for shared use of land owned by the United States Veterans'
Administration.
Adopted Ordinance No. 38543-072009. (6-0)
16. Execution of additional amendments of the City's contract with Cunningham + Quill
Architects, PLLC, in connection with the City Market Building Design Services.
Adopted Resolution No. 38544-072009. (6-0)
COMMENTS BY CITY MANAGER.
Announced that nine action items adopted by the Council were related to stimulus and
grant monies; several elementary schools were located in the inner-city community; bids
to be advertised for safe routes to schools; and the reserve ambulance in the Crystal
Spring area was to be replaced.
b. DIRECTOR OF FINANCE:
1 . Authorization for application of Qualified Zone Academy Bonds (QZAB) for roofing
projects at Fallon Park Elementary School, Round Hill Primary School, Morningside
Elementary School and Wasena Elementary School.
Adopted Resolution No. 38545-072009. (6-0)
8. REPORTS OF COMMITTEES: NONE.
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9. UNFINISHED BUSINESS:
I
a. Consideration of approval of the Riverland Road improvements; and un-appropriate funding.
(Matter was tabled at the July 6 Council Meeting.)
Adopted Resolution No. 38546-072009 (6-0); and Budget Ordinance No. 38547-072009
(5-1, Mayor Bowers voting no.)
10. INTRODUCTION AND CONSIDERATION OF ORDINANCES AND
RESOLUTIONS: NONE.
11. MOTIONS AND MISCELLANEOUS BUSINESS:
a. . Inquiries and/or comments by the Mayor and Members of City Council.
Council Member Mason inquired about requirements for development and
redevelopment property.
b. Vacancies on certain authorities, boards, commissions and committees appointed by
Council. .
AT 4:45 P.M., THE COUNCIL MEETING WAS DECLARED IN RECESS AND RECONVENED AT
5:05 P.M., IN THE EOC CONFERENCE ROOM, ROOM 159, FOR BRIEFINGS ON STORM
WATER UTILITY AND STATUS OF CARVINS COVE CONSERVATION EASEMENT, MAYOR
BOWERS PRESIDING, AND ALL MEMBERS IN ATTENDANCE, WITH THE EXCEPTION OF
VICE-MAYOR LEA.
AT 6:05 P.M., THE COUNCIL MEETING WAS DECLARED IN RECESS FOR CLOSED
MEETING.
AT 6:23 P.M., THE COUNCIL MEETING RECONVENED IN ROOM 159, MAYOR BOWERS
PRESIDING, AND ALL MEMBERS OF COUNCIL IN ATTENDANCE, WITH THE EXCEPTION
VICE-MAYOR LEA.
, CERTIFiCATION OF CLOSED MEETING. (5-0)
Appointed Thomas L.McKeon as a member of the Roanoke Arts Commission to fill the
unexpired term of Kris Pedelty ending June 30, 2010.
Appointed Marlene M. Preston as a member of the Roanoke Public Library B.oard for a term
ending June 30, 2012.'
The City Clerk was instructed to advertise the vacancy on the City Planning Commission.
created by the resignation of Richard Rife for a term ending December 31,2012.
'<
7
ROANOKE CITY COUNCIL
REGULAR SESSION
JULY 20, 2009
7:00 P.M.
CITY COUNCIL CHAMBER
AGENDA
Call to Order--RolI Call. Council Member Trinkle was absent.
The Invocation was delivered by Mayor David A. Bowers.
The Pledge of Allegiance to the Flag of the United States of America was led by Mayor
Bowers.
Welcome. Mayor Bowers.
NOTICE:
Tonight's Council meeting will be televised live and replayed on Channel 3 on Thursday, July 23 at
7:00 p.m., and Saturday, July 25 at 4:00 p.m. Council meetings are offered with closed captioning
for the hearing impaired. "
A. PRESENTATIONS AND ACTS OF ACKNOWLEDGEMENTS:
A Resolution memorializing former Vice-Mayor and Council Member David K. Lisk.
Adopted Resolution No. 38517-072009. (6-0)
A Resolution paying tribute to the Patrick Henry High School Soccer Team.
Adopted Resolution No. 38518-072009. (6-0)
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Recognition for Outstanding Preservation/Renovation Projects by the Architectural Review Board.
Barbara Botkin, Chair, Architectural Review Board, presented preservation excellence
awards in recognition of noteworthy individuals and projects.
B. PUBLIC HEARINGS:
1. Proposal of the City of Roanoke to convey City-owned property to Jacqueline C. Williams,
being a lot on Gilmer Avenue, N. E., adjacent to property located at 57 Gilmer
Avenue, N. E. Darlene L. Burcham, City Manager.
Adopted Ordinance No. 38548-072009. (6-0)
2. Request of Central Baptist Church to rezone property located between Barrington Drive
and Hershberger Road, N. W., from R-7, Residential Single Family District, to INPUD,
Institutional Planned Unit Development District, for the purpose of developing a place of
worship and child-day care center; and to permanently vacate, discontinue and close a
0.151 acre portion of Barrington Drive, N. W. Maryellen F. Goodlatte, Esquire,
Spokesperson.
Adopted Ordinance No. 38549-072009. (6-0); and Ordinance No. 38550-072009. (5-0)
(During discussion, Council Member Mason left the meeting.) ,
3. Request of Labor Finders of Virginia, Inc., to rezone property located at '2.707 Williamson
Road, N. E., from MX, Mixed Use District, to CG, Commercial General District, subject to
certain proffered conditions. Maxwell H. Wiegard, Esquire, Spokesperson.
Adopted Ordinance No. 38551-072009. (5-0)
4. . Request of C. C. Williams Memorial Park, Inc., to rezone property located on Panorama
Avenue, N. W., from RM-1, Residential Mixed Density District, to ROS, Recreation and
Open Space District, for installation of a fence along the western portion property line.
Melvin L. Hill, Attorney, Spokesperson.
Adopted Ordinance No. 38552-072009. (5-0)
5. Request of the City of Roanoke Planning Commission to amend Vision 2001-2020, the
City's Comprehensive Plan, to delete the current Old Southwest Neighborhood Plan dated
January 21,2003, and to include the Old Southwest Plan dated June 18,2009, identifying
several priority initiatives as well as recommendations with regard to various policies and
actions. Christopher L. Chittum, Agent.
Adopted Ordinance No. 38553-072009. (5-0)
6. Request of the City of Roanoke Planning Commission to amend Chapter 36.2, Zonina,
Code of the City of Roanoke (1979), as amended, for the purpose of conforming the City's
Zoning Ordinance to State Code provisions relating to nonconforming structures and uses
that have been damaged or destroyed under certain circumstances. Christopher L.
; Chittum, Agent.
Adopted Ordinance No. 38554-072009. (5-0)
9
7. Request of Northwest Child Development Center, Inc., for tax exemption on real property
located at 1523 Melrose Avenue, N. W. Darlene L. Burcham, City Manager.
Adopted Ordinance No. 38555-072009. (5-0)
8. Proposal of theCity of Roanoke to lease approximately 1394.42 square feet of City-owned
property located in the Roanoke City Market Building to Tavern On The Market, LLC, to be
used as a food court business, on a month to month basis, beginning August 1, 2009, not
to exceed one year. Darlene L. Burcham,~City Manager.
Adopted Ordinance No. 38556-072009. (5-0)
C. HEARING OF CITIZENS UPON PUBLIC MATTERS:
CITY COUNCIL SETS THIS TIME AS A PRIORITY FOR CITIZENS TO BE HEARD. MATTERS
REQUIRING REFERRAL TO THE CITY MANAGER WILL BE REFERRED IMMEDIATELY FOR
RESPONSE, RECOMMENDATION OR REPORT TO COUNCIL.
The following individuals spoke in support of a proposal for the Inner City Athletic
Association being allowed to be identified as a "~tand Alone" recreation club: Kiann Trent,
Jerome Stephens , Sandra Stephens , George Riles, Paul Moyer, Joe Howell, Howard
Highlander, Isaac Jones, Michelle Epps, Thomas Tate, Charles Barlow, and Johnny Taylor.
Dina Michelle Wiggins, 1006 Crescent Street, N. W., spoke about corruption in City
government.
Adjourn. 9:12 p.m.
10
CITY OF ROANOKE
CITY COUNCIL
215 Church Avenue, S.w.
Noel C. Taylor Municipal Building, Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
Council Members
M. Rupert Cutler
Sherman P. Lea
Gwen W. Mason
Anita 1. Price
Court G. Rosen
David B. Trinkle
DAVID A. BOWERS
Mayor
July 17, 2009
11-. The Honorable Mayor and Members
of the Roanoke City Council
, Roanoke, Virginia
Dear Mayor Bowers and Members of Council:
This is to advise you that I will not be present at the 2:00 p.m. or 7:00 p.m. session of
Council on Monday, July 20,2009.
Best wishes for a successful meeting.
Council Member
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CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerk@roanokeva.gov
STEPHANIE M. MOON, CMC
City Clerk
CECELIA T. WEBB
Assistant Deputy City Cleric
July 22, 2009
Elder Joyce Boisseau
Guiding Star Church of God in Christ
804 Madison Avenue N. W.
Roanoke, Virginia 24016
Dear Elder Boisseau:
On behalf of the Mayor and Members of the Roanoke City Council, I would like to
express sincere appreciation to you for delivering the Invocation at the regular meeting
of the Roanoke City Council, which was held on Monday, July 20, 2009.
Sincerely,
A~ 111. :.:JOf>V
Stephanie M. Moon, CMC .
City Clerk
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IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 20th day of July, 2009.
No. 38516-072009.
A RESOLUTION commending the Virginia Gentlemen Barbershop Harmony
Chorus.
WHEREAS, the Virginia Gentlemen Barbershop Harmony Chorus was founded
in Roanoke in 1969 and has been in continuous operation as one of the community's
leading performing arts groups since that time;
WHEREAS, the Virginia Gentlemen chorus and quartets made up of members of
the chorus have provided unique vocal musical entertainment at many locations and
events in the Roanoke Valley, including the annual lighting of the community Christmas
tree in downtown Roanoke;
WHEREAS, the Virginia Gentlemen chorus provides significant public service to
the community by giving scholarship awards to promising area high school students,
promoting vocal music through a Youth in Harmony Program, offering Christmas music
programs with its Holiday Chorus, and entertaining at nursing homes and civic events;
WHEREAS, the Virginia Gentlemen chorus is a member of the international
society of barbershop choruses, the Barbershop Harmony Society, legally named the
Society for the Preservation and Encouragement of Barber Shop Quartet Singing in
America, Inc., which was founded in 1938, has some 30,000 members, and is
headquartered in Nashville, Tennessee; and
WHEREAS, at the recent Southern Division chorus competition III Reston,
Virginia, the Virginia Gentlemen chorus was awarded first place in its AAA chorus
category, besting competing choruses from Arlington, Charlottesville, Norfolk,
Richmond, and the District of Columbia.
NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke
that Council does hereby commend the Virginia Gentlemen barbershop chorus on its
achievement and acknowledge the past and continuing contributions of the chorus to the
civic life of Roanoke over its forty years of service to the Roanoke Valley.
ATTEST:
City Clerk.
"
CITY OF ROANOKE
OFFICE OF THE MAYOR
215 CHURCH AVENUE, S.W, SUITE 452
ROANOKE, VIRGINIA 24011-1594
TELEPHONE: (540) 853-2444
FAX: (540) 853-1145
DAVID A. BOWERS
Mayor
July 20, 2009
The Honorable Vice-Mayor and Members
o.f the Roanoke City Council
Roanoke, Virginia
Dear Members of Council:
This is to request a Closed Meeting to discuss vacancies on certain authorities, boards,
commissions and committees appointed by Council, pursuant to Section 2.2-3711 (A)(1),
Code of Virginia (1950), as amended.
Sincerely,
David A. Bowers
Mayor
DAB:ctw
Annual Report
As of July 1, 2009
The Economic Development Authority of the City of Roanoke, Virginia
To: The Members of Council of the City of Roanoke, Virginia
Name and Organization:
The Economic Development Authority of the City of Roanoke, Virginia was
organized pursuant to ordinance adopted by the City Council October 21, 1968.
It has I been in continuous operation and has assisted the City's economic
development efforts in meeting to approve of small issue manufacturing and
501(c)(3) industrial development revenue bond financings.
Membership:
There are seven members of the EDA which are appointed by Council for 4
year terms. As of the date of filing of this report the membership, officers and
terms of the directors are as follows:
I
"
Name
Charles E. Hunter, III
. A. Damon Williams
Linda Davis Frith
Chris D. Berry
Dennis R. Cronk
F. Gordon Hancock
S. Deborah Oyler
Office
Chairman
Vice-Chairman
Secretary/Treasurer
Expiration of Term
October 20,2012
October 20,2011
October 20,2009
October 20, 2009
October 20,2010
October 20,2011
October 20, 2009
Staffing: .
The EDA uses the City of Roanoke Economic Development Division's staff and
works in close conjunction with the DIrector of Economic Development.
The EDA meets at 8:00 in the morning the third Wednesday of every month.
The meetings are held at 8:00 a.m. at the City of Roanoke, Division of
Economic Development, 117 Church Avenue, Roanoke, Virginia.
Since the fiscal year ended June 30, 2008, the EDA held 10 meetings; its
. average attendance was 5.5, the attendance of the various members was as
follows:
Page 2
Directors 07/16/08 08/20/08 10/15/08 11/19/08 12/03/08 01/21/09 03/18/09 04/15/09 05/04/09 06/17/09
Cronk Present Present Present Present Present Present Present Present Absent Present
Frith Absent Present Present Present Present Present Present Absent Present Absent
Hancock Present Present Present Present Present Present Present Present Present Present
Hunter, III Present Present Present Present Present Present Present Present Present Present
Oy1er** Absent Absent Absent Present Present Absent Absent Absent --- ---
Revercomb* Absent --- --- --- --- --- --- --- --- ---
Williams Present Present Present Present Present Present Present Present Present Absent
Berry* --- --- Present Present Present Present Present Present Present Present
*Mr. Revercomb resigned his term of office in July, 2008 and was replaced by Mr.
Berry in October, 2008.
** Ms. Oyler resigned her term of office in April, 2009 and is being replaced by Ms.
Vickie Bibee who has not begun her term.
The EDA's Activities since the end of the Fiscal Year (June 30,2008):
.- Approved the funding of 14 fayade grants totaling almost $240,000 as
follows:
Ground Zero Development, LLC, for t."'Ie building located at 701 Patterson
Ave. in the amount of$17,332;
RTDD Properties, LLC for the building located at 10 Campbell Avenue,
S.E. in the amount of$18,438;
Karma Guys, LLC for the building located at 30 Campbell Avenue, S.W. in
the amount of$14,952;
551 Marshall Avenue, LLC for the building located at 551 Marshall Avenue
in the amount of $7,165;
Goodwill Industries of the Valleys, Inc. for the building located at 2502
Melrose Avenue in the amount of $25,000;
Bella Vita Holdings, LLC for the building located at 301 6th Street in the
amount of$19,255; .
RTDD Properties, LLC for the building located at 9 Salem Avenue, S.B. in
the amount of $20,077.99;
Market Street Partners, LLC for the building located at 10 Market Street,
S.B. in the amount of $18,971.44;
Market Street Partners, LLC for the building located at 102 Salem Avenue,
S. B. in the amount of $25,000;
I. P. Properties, LLC for the building located at 303 Jefferson Street in the
amount of$l1,OOO;
Johnstone Supply for the building located at 2026 Salem Avenue, S.W in the
amount of $8,600;
- Page 3
112, LLC for the building located at 419 Salem Avenue, S.W. in the amount
of$4,166.67;
Fairlawn at Jefferson, LLC for the building located at 415 South Jefferson
Street in the amount of $25,000; .
Interactive Achievement for the building located at 601 Campbell Avenue in
the amount of$25,000;
. Approved an Economic Development Grant to the Art Museum of Western
Virginia in the amount of $50,000;
· Approved a grant to Interactive Achievement to fund research with Virginia
Tech Business Technology in the amount of$3,000;
· -j\pproved a $3,000 commitment to support a $15,000 loan from First
Citizens Bank & Trust Company, to be structured either as a guaranty of the
loan or as a collateralized account;
· Approved two extensions of the deadlines in the Performance Agreement
. between the City and IMD Investment Group, LLC;
J .
· Approved a Parking Lot and Landscaping Grant for Virginia Transformer
Corp., for the parking lot and landscaping adjacent to the building located at
220 Glade View Drive in the amount of$25,000;
· Approved an .expenditure of $25,000 of EDA funds in support of the
ongoing and continuing parking lot expansion of Foot Levelers, Inc;
· Approved an amepdment to the Performance Agreement between the EDA
and Westport Axle Corporation which reduced the jobs goal to 40 and
provided for the repayment of the EDA's grant under certain circumstances;
· Approved a $4,000 grant to EQ Leader for the payment of the Business
Technology Center at Virginia Tech's marketing research fee;
· Approved a $30,000 grant to the Roanoke Regional Chamber of
Commerce's Roanoke Regional Small Business Development Cente~; and,
· Received regular briefings on economic activities from the Economic
Development Division of the City of Roanoke.
The EDA looks. forward to continuing its close partnership in economic
development with the City of Roanoke and stands ready to work as a full economic
development partner with other members of the City's team.
Respectfully submitted.
Date:
~
1;
d-fl'prz
C. E. Hunter, III, Chairman
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: c1erk@roanokeva.gov
CECELIA T. WEBB
Assistant Deputy City Clerk
STEPHANIE M. MOON, CMC
City Clerk
July 22, 2009
Susan Jennings
Public Arts Coordinator
Roanoke, Virginia 24015
Dear Ms. Jennings:
This is to advise you that Sandra K. Brunk has qualified as a member of the Roanoke Arts
Commission for a three-year term ending June 30, 2012.
Sincerely,
~ /'n. '10cW
Stephanie M. Moon, CMC
City Clerk
SMM
pc: Melissa Murray, Recording Secretary, Roanoke Arts Commission
L:\CLERK\DA T A \CKEW I \oath and leaving service\Arts Commission\Sandra Brunk qualifi 0630 12.doc
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Sandra K. Brunk, do solemnly affirm that I will support the Constitution
of the United States of America and the Constitution of the Commonwealth of
"
Virginia, and that I will faithfully and impartially discharge and perform all the
duties incumbent upon me as a member of the Roanoke Arts Commission for a
term of three years ending June 30, 2012, according to the best of my ability
(So help me God).
/ J~ It )J;~
. .
Subscribed and sworn to before me this E day of ~ 2009.
BRENDA S. HAMILTON, CLERK OF THE CIRCUIT C;:OURT
,f~
K:\oath and leaving service\Arts Commission\Sandra K Brunk oath June 30 2012:doc
CITY OF ROANOKE
OFFICE OF THE CITY CLERK .
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: c1erk@roanokeva.gov
CECELIA T. WEBB
Assistant Deputy City Clerk
STEPHANIE M. MOON, CMC
City Clerk
July 22,2009
Ann H. Shawver, Secretary
Board of Trustees, City of Roanoke
Pension Plan
Roanoke, Virginia
Dear Ms. Shawver:
This is to advise you that George F. Taylor has qualified as a member of the Board of
Trustees, City of Roanoke Pension Plan for a term of four years ending June 30, 2013.
Sincerely,
~ M.l'r) 0UYv
Stephanie M. Moon, CMC
City Clerk
SMM
L:ICLERK\DA T AICKEW I loath and leaving serviceIBoard of Trustees, Pension Plan\George Taylor qualifi 063013 .doc
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, George F. Taylor, do solemnly affirm that I will support the
Constitution of the United States of America and the Constitution of the
Commonwealth of Virginia, and that I will faithfully and impartially discharge
and perform all the duties incumbent upon me as a member of the Board of
Trustees, City of Roanoke Pension Plan, for a term of four years ending June 30,
2013, according to the best of my ability (So help me God).
f14~
Subscribed and sworn to before me this ~-(11day of ~2009.
RK OF THE CIRCUIT COURT
,~~
B
K:loath and leaving service\Board of Trustees, Pension PlanlGeorge F. Taylor oath 6 30 20 12.doc
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: c1erk@roanokeva.gov
CECELlA T. WEBB
Assistant Deputy City Clerk
STEPHANIE M. MOON, CMC
City Clerk
July 22,2009
Cindy Poulton
Clerk to the Roanoke
City School Board
Roanoke, Virginia
Dear Ms. Poulton:
This is to advise you that Jason E. Bingham, Mae G. Huff, and Todd A. Putney have
qualified as Trustees of the Roanoke City School Board for terms of three years, each,
ending June 30, 2012.
Sincerely,
~ rn. n,()~
Stephanie M. Moon, CMC
City Clerk
SMM
L:\CLERK\D AT A \CKEW I \oath and leaving service\School Board\School 2009\1 ason Bingham, Mae Huff and Todd Putney qualifi 063012 .doc
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Jason E. Bingham, do solemnly affirm that I will support the Constitution
of the United States of America and the Constitution of the Commonwealth of
Virginia, and that I will faithfully and impartially discharge and perform all the
duties incumbent upon me as a Trustee of the Roanoke City School Board, for a
term of three years commencing July 1, 2009 and ending June 30, 2012,
according to the best of my ability.
~B~m
Subscribed and sworn to before me this o!/!fv of ~ 2009.
Judge, Twenty-
K:\oath and leaving service\School Board\SchooI2009\Jason E Bingham appt letter.doc
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Mae G. Huff, do solemnly affirm that I will support the Constitution of
the United States of America and the Constitution of the Commonwealth of
Virginia, and that I will faithfully and impartially discharge and perform all the
duties incumbent upon me as a Trustee of the Roanoke City School Board, for a
term of three years commencing July 1, 2009 and ending June 30, 2012,
according to the best of my ability.
lY) cu-- cl 4 J6
Mae G. Huff
K:\oath and leaving service\School Board\SchooI2009\Mae G Huff appt letter.doc
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Todd A. Putney, do solemnly affirm that I will support the Constitution of
the United States of America and the Constitution of the Commonwealth of
Virginia, and that I will faithfully and impartially discharge and perform all the
duties incumbent upon me as a Trustee of the Roanoke City School Board, for a
term of three years commencing July 1, 2009 and ending June 30, 2012,
according to the best of my ability.
J~)
. . I Circuit
K:\oath and leaving service\School Board\SchooI2009\Todd A Putney appt letter.doc
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerk@roanokeva.gov
STEPHANIE M. MOON, CMC .
City Clerk
CECELlA T. WEBB
Assistant Deputy City Clerk
July 22, 2009
Ann H. Shawver
Director of Finance
Roanoke, Virginia
Dear Ms. Shawver:
I am attaching copy of Budget Ordinance No. 38520-072009 appropriating
funding from the Commonwealth of Virginia Department of Historic
Resources for a Certified Local Government Grant; and amending and
reordaining certain sections of the 2009-2010 Grant Fund Appropriatiocns.
The abovereferenced measure was adopted by the Council of the City of
Roanoke at a regular meeting held on Monday, July 20, 2009, and is in full
force and effect upon its passage.
Sincerely,
~rn. Yl)OW
Stephanie M. Moon, CMC
City Clerk
Attachment
pc: Darlene L. Burcham, City Manager
William M. Hackworth, City Attorney
Sherman M. Stovall, Director, Management and Budget
Thomas Carr, III, Director, Planning Building and Development
v
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 20th day of July,2009.
No. 38520-072009.
AN ORDINANCE to appropriate funding from the Commonwealth of Virginia
Department of Historic Resources for a Certified Local Government Grant, amending
and reordaining certain sections of the 2009-2010 Grant Fund Appropriations, and
dispensing with the second reading by title of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that the following
sections of the 2009-2010 Grant Fund Appropriations be, and the same are hereby,
amended and reordained to read and provide as follows: .
Appropriations
Fees for Professional Services
Business Meals & Travel
Rental/Lease
Revenues
Certified Local Government Grant FY09 #2
35-610-8160-2010
35-610-8160-2144
35-610-8160-3070
$ 4,000
600
600
35-61 0-8160-8160
5,200
Pursuant to the provisions of Section 12 of the City Charter, the second reading
of this ordinance by title is hereby dispensed with.
ATTEST:
~~ Yn. Y'fJrp,J
City Clerk.
..;
I)
Al
~-. .-.
." .
''''', ." '-!If
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerk@roanokeva.gov
STEPHANIE M. MOON, CMC
City Clerk
CECELIA T. WEBB
Assistant Deputy City Clerk
July 22, 2009
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Resolution No. 38519-072009 authorizing
acceptance of a Certified Local Government Grant from the Virginia
Department of Historic Resources, in the amount of $5,200.00, to support a
two-day preservation workshop which -was held in May 2009.
The abovereferenced measure was adopted by the Council of the City of
Roanoke at a regular meeting held on Monday, July 20, 2009.
Sincerely,
~rn.~.
Stephanie M. Moon, CMC
City Clerk
Attachment
pc: William M. Hackworth, City Attorney
Ann H. Shawver, Director of Finance
Sherman M. Stovall, Director, Management and Budget
Thomas Carr, III, Director, Planning Building and Development
~...'
IN THE COUNCIL FOR THE CITY OF ROANOKE, VIRGINJA
The 20th day of July,2009.
-- No. 38519-072009.
A RESOLUTION authorizing the acceptance of a Certified Local Government Grant from
the Virginia Department of Historic Resources and authorizing execution of any required
documentation on behalf of the City.
BE IT RESOLVED by the Council of the City of Roanoke that:
1. The City Manager is hereby authorized on behalf of the City to accept from the
Virginia Department of Historic Resources a Certified Local Government Grant in the amount of
$,5,200, with no local matching funds required by the City, such funding being used to support a two-
day preservation workshop held in May, 2009, all of which is more particularly described in the City
Manager's letter dated July 20,2009, to City Council.
2. The City Manager and the City Clerk are hereby authorized to execute and attest,
respectively, for and on behalf of the City, any and all requisite documents pertaining to the City's
~
acceptance of the grant, such documents to be approved as to form by the City Attorney, and to
furnish such additional information as may be required by the Virginia Department of Historic
Resources in connection with the grant.
ATTEST:
~ rn. nr;6tM-'
City Clerk.
R-CLG grant-historic resources09.doc
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, S.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: (540) 853-1138
City Web: www.roanokeva.gov
July 20, 2009
Honorable David A. Bowers, Mayor
Honorable Sherman P. Lea, Vice Mayor
Honorable M. Rupert Cutler, Council Member
Honorable Gwendolyn W. Mason, Council Member
Honorable AnitaJ. Price, Council Member
Honorable Court G. Rosen, Council Member
Honorable David B. Trinkle, Council Member
Dear Mayor Bowers and Members of City Council:
Subject: DHR Certified Local Government
Grant (Two Day Workshop Series)
Acceptance
Background:
Virginia's Department of Historic Resources (DHR) is required by provisions of
the National Historic Preservation Act to grant at least 10% of its annual Historic
Preservation Fund monies to Certified Local Governments (CLG) in the state, of
which Roanoke is one. The CLG Grant Program can be used for a variety of
projects including surveys, National Register nominations, preparation of
preservation plans, and educational events. In response to DHR's 2008-2009
Request for Applications, the Department of Planning Building and
Development applied for funds to support a two-day preservation workshop
taught by well-known preservation speaker and craftsman, Bob Yapp on May
15th and 16th of this year. The purpose of the workshops was to raise awareness
of historic preservation issues and motivate attendees to make appropriate
investments in the historic housing stock of the City. This effort built on the
Renovate Roanoke preservation fair held in 2007 and 2008 and advances goals
of the City's Comprehensive Plan emphasizing strong, sustainable
neighborhoods.
DHR has awarded the City of Roanoke a CLG Grant in the amount of $5,200.
No City matching funds are required.
j,t,".
Honorable Mayor and MeinBers of City Council
July 20, 2009
Page 2
Considerations:
City Council action is needed to formally accept and appropriate the grant
funds to support the workshops.
. Recommended Action:
Authorize the City Manager to execute any required grant agreements or
documents, such agreements and documents to be approved as to form by the
City Attorney, and to take any necessary actions to implement and administer
such grant.
Adopt the accompanying budget ordinance to establish a revenue estimate in
the amount of $5,200, and appropriate funding of the same to accounts to be
established in the Grant Fund by the Director of Finance.
Respectfully submitted,
Darlene L. Bu cham
City Manager
c: Stephanie M. Moon, City Clerk
William M. Hackworth, City Attorney
Ann H. Shawver, Director of Finance
Sherman M. Stovall, Director of Management and Budget
R. Brian Townsend, Assistant City Manager for Community Development
Erica Taylor, City Planner II
CM09-00122
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: c1erk@roanokeva.gov
STEPHANIE M. MOON, CMC
City Clerk
CECELIA T. WEBB
Assistant Deputy City Clerk
July 22, 2009
Darlene l. Burcham
City Manager.
Roanoke, Virginia
Dear Ms. Burcham:
/
I am attaching copy of Resolution No. 38521-072009 authorizing
acceptance of a Fireman's Insurance Company grant, in the amount of
$12,000.00, to be used to enhance the Roanoke Fire-EMS Department's
current public education program.
The abovereferenced measure was adopted by the Council of the City of
Roanoke at a regular meeting held on Monday, July 20, 2009.
Sincerely,
~ m. >'Y}ow
Stephanie M. Moon, CMC
City Clerk
Attachment
pc: William M. Hackworth, City Attorney
Ann H. Shawver, Director of Finance
Sherman M. Stovall, Director, Management and Budget
H. David Hoback, Fire/EMS Chief
~~
~
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 20th day of July,2009.
No. 38521-072009.
A RESOLUTION authorizing acceptance ofa Fireman's Fund Insurance Company grant to
the City of Roanoke, and authorizing execution of any required documentation on behalf of the City.
BE IT RESOLVED by the Council of the City of Roanoke as follows:
1. The City Manager is hereby authorized on behalf 0 f the City to accept from Fireman's
Fund Insurance Company a grant in the amount of$12,000, to be used to enhance the Roanoke Fire-
EMS Department's current public education pro gram, such grant being more particularly descnbed in .
the letter of the City Manager to Council dated July 20,2009.
2. The City Manager is hereby authorized to execute and file, on behalfofthe City, any
documents setting forth the conditions ofthe grant in a form approved by the City Attorney.
3. The City Manager is further directed to furnish such additional information as may be
required by Fireman's Fund Insurance Company in connection with the acceptance ofthe foregoing
grant.
ATT:gST:
M~Ohhto.J
City Clerk.
L:\ATTORNEY\DAT A \CLRVI \Tim\measures\R-Fireman's Fund Grant.7-20-09.doc
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: c1erk@roanokeva.gov
STEPHANIE M. MOON, CMC
City Clerk
CECELIA T. WEBB .
Assistant Deputy City Clerk
July 22, 2009
Ann H. Shawver
Director of Finance
Roanoke, Virginia
Dear Ms. Shawver:
I am attaching copy of Budget Ordinance No. 38522-072009 appropriating
funding from the Fireman's Fund Heritage Program for fire prevention and
fire safety programs; and amending and reordaining certain sections of the
2009-2010 Grant Fund Appropriations.
The abovereferenced measure was adopted by the Council of the City of
Roanoke at a regular meeting held on Monday, July 20, 2009, and is in full
force and effect upon its passage.
Sincerely,
~~ Yn. 'rY)bOYJ
Stephanie M. Moon, CMC
City Clerk
Attachment
pc: Darlene L. Burcham, City Manager
William M. Hackworth, City Attorney
Sherman M. Stovall, Director, Management and Budget
H. David Hoback, Fire-EMS Chief
f<
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 20th day of July,2009.
No. 38522-072009.
AN ORDINANCE to appropriate funding from the Fireman's Fund Heritage
Program for fire prevention and fire safety programs, amending and reordaining certain
sections of the 2009-2010 Grant Fund Appropriations, and dispensing with the second
reading by title of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that the following
sections of the 2009-2010 Grant Fund Appropriations be, and the same are hereby,
amended and reordained to read and provide as follows:
Appropriations
Expendable Equipment
Revenues
Fireman's Fund Heritage Program FY10
35-520-3209-2035
$ 12,000
35-520-3209-3209
12,000
Pursuant to the provisions of Section 12 of the City Charter, the second reading
of this ordinance by title is hereby dispensed with.
ATTEST:
~l ~ ;. 'h1.hJ~
A~erk. . I
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, S.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: (540) 853-1138
City Web: www.roanokeva.gov
July 20, 2009
Honorable David A. Bowers, Mayor
Honorable Sherman P. Lea, Vice Mayor
Honorable M. Rupert Cutler, Council Member
Honorable Gwendolyn W. Mason, Council Member
Honorable AnitaJ. Price, Council Member
Honorable Court G. Rosen, Council Member
Honorable David B. Trinkle, Council Member
Dear Mayor Bowers and Members of City Council:
Subject: Fireman's Fund Grant Acceptance
Background:
In 2004, Fireman's Fund Insurance Company launched the Heritage Program to
support firefighters for safer communities, renewing the company's founding
mission to give a portion of our profits to support the fire service. Through
their employees and independent agencies, Fireman's Fund awards millions of
dollars in grants to fire departments and fire and burn prevention non-profits
for needed equipment, training and community education programs. In 2008,
the Heritage Program expanded to' a sister company called Allianz Life
Insurance Company of North America, growing their impact within the fire
service.
Thomas Rutherfoord, Inc. selected Roanoke Fire-EMS to receive a grant totaling
$12,000 to be used to enhance the department's current public education
program. Agents are able to direct grants to local fire departments based on
the growth of their business with Fireman's Fund, allowing them to support fire
departments in communities where their business is growing.
Considerations:
Roanoke Fire-EMS is going to utilize the $12,000 grant to purchase a robot to
teach children about fire safety during its fire prevention programs. This robot
will be a valuable tool to teach children what to do in case of a fire. It will also
have the ability to show fire and life safety videos.
Honorable Mayor and Members of City Council
July 20, 2009
Page 2
Roanoke Fire-EMS will also purchase a portable sound system to assist with its
current outreach programs as well as a portable puppet stage to enhance its
current puppet show that is showcased at local schools, preschools and
. daycares. All of these items will strengthen the department's current fire
prevention programs and could help to save lives.
Recommended Action:
Authorize acceptance of the grant of $12,000 and authorize the City Manager
to execute any required grant agreement and any other related documents;
such documents to be approved as to form by the City Attorney.
Adopt the accompanying budget ordinance to establish a revenue estimate in
the amount of $12,000 in account 35-520-3209-3209. Appropriate funding of
the same amount in an account to be established in the Grant Fund by the
Director of Finance.
Respectfully submitted,
Darlene L. Bu cham
City Manager
c: Stephanie M. Moon, City Clerk
William M. Hackworth, City Attorney
Ann H. Shawver, Director of Finance
James Grigsby, Assistant City Manager for Operations
H. David Hoback, Fire-EMS Chief
CM09-00118
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: c1erk@roanokeva.gov
STEPHANIE M. MOON, CMC
City Clerk
CECELIA T. WEBB
Assistant Deputy City Clerk
July 22, 2009
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Resolution No. 38523-072009 authorizing
acceptance from the U. S. Department of Justice the Edward Byrne
Memorial Justice Assistance Grant, in the amount of $697,090.00, to be
used for strengthening and enhancing law enforcement services.
The abovereferenced measure was adopted by the Council of the City of
Roanoke at a regular meeting held on Monday, July 20, 2009.
Sincerely,
~ Yn. YrprnJ
Stephanie M. Moon, CMC
City Clerk
Attachment
pc: William M. Hackworth, City Attorney
Ann H. Shawver, Director of Finance
Sherman M. Stovall, Director, Management and Budget
A. l. Gaskins, Chief of Police
~
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 20th day of July,2009.
No.38523-072009.
A RESOLUTION authorizing acceptance of an Edward Byrne Memorial Justice
Assistance Grant (JAG) from the U.S. Department of Justice, and authorizing execution of any
required documentation on behalf of the City.
BE IT RESOLVED by the Council of the City of Roanoke as follows:
1. The City Manager is hereby authorized on behalf of the City to accept from the
U.S. Department of Justice, the Edward Byrne Memorial Justice Assistance Grant in the amount
of $697,090, no local matching funds are required, to be used for strengthening and enhancing
law enforcement services. Such grant is more particularly described in the letter of the City
Manager to Council dated July 20, 2009.
2. The City Manager is hereby authorized to execute and, file, on behalf 0 f the City,
any documents necessary to accept the grant, in a form approved by the City Attorney.
3. The City Manager is further directed to furnish such additional information as
may be required in connection with the City's acceptance of this grant.
ATTEST:
~m,~~
City Clerk
K:\Tim\measures\R-Edward Byrne Memorial Justice Assistance Grant7-20-09.doc
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: c1erk@roanokeva.gov
STEPHANIE M. MOON, CMC
City Clerk
CECELIA T. WEBB
Assistant Deputy City Clerk
July 22, 2009
Ann H. Shawver
Director of Finance
Roanoke, Virginia
Dear Ms. Shawver:
I am attaching copy of Budget Ordinance No. 38524-072009 appropriating
funding from the Federal government for the curfew center personnel, a
Crime Analyst position, DARE Camp, and electronic technology; and
amending and reordaining certain sections of the 2009-2010 Grant Fund
Appropriations.
The abovereferenced measure was adopted by the Council of the City of
Roanoke at a regular meeting held on Monday, July 20, 2009, and is in full
force and effect upon its passage.
Si ncerely,
~m. Y1jOOY0
Stephanie M. Moon, CMC
City Clerk
Attachment
pc: Darlene L. Burcham, City Manager
William M. Hackworth, City Attorney
Sherman M. Stovall, Director, Management and Budget
A. L. Gaskins, Chief of Police
\~?(
,IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 20th day of Ju1y,2009.
No. 38524-072009.
AN ORDINANCE to appropriate funding from the Federal government for the
Byrne Memorial Justice Assistance Grant to provide funding for bicycle patrol operations,
curfew center personnel, a Crime Analyst position, DARE Camp, and electronic
technology, amending and r,?ordaining certain sections of the 2009-2010 Grant Fund
Appropriations, and dispensing with the second reading by title of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that the following
sections of the 2009-2010 Grant Fund Appropriations be, and the same are hereby,
amended and reordained to read and provide as follows:
Appropriations
ARRA Bike Patrol - Overtime
ARRA Bike Patrol - FICA
ARRA Bike Patrol - Expendable Equip
ARRA Bike Patrol - Safety Apparel
ARRA Curfew Center - Overtime
ARRA Curfew Center - Temporary Wages
ARRA Curfew Center - FICA
ARRA Crime Analyst - Regular Wages
ARRA Crime Analyst - Retirement
ARRA Crime Analyst - ICMA Match
ARRA Crime Analyst - FSA Match
ARRA Crime Analyst - FICA
ARRA Crime Analyst - Medical Insurance
ARRA Crime Analyst - Dental Insurance
ARRA Crime Analyst - Life Insurance
ARRA Crime Analyst - Disability Insurance
ARRA DARE Camp
ARRA Tech Improvement - Expend Equip
ARRA Tech Improvement - Publications
ARRA Radio Upgrade - Expendable Equip
Revenues
ARRA Byrne JAG Grant FY10
35-R09-0948-1003
35-R09-0948-1120
35-R09-0948-2035
35-R09-0948-2064
35-R09-0949-1003
35-R09-0949-1004
35-R09-0949-1120
35-R09-0950-1002
35-R09-0950-1105
35-R09-0950-1116
35-R09-0950-1118
35-R09-0950-1120
35-R09-0950-1125
35-R09-0950-1126
35-R09-0950-1130
35-R09-0950-1131
. 35-R09-0951-2157
35-R09-0952-2035
35-R09-0952-2040
35-R09-0953-2035
35-R09-0948-2915
$ 133,767
10,633
6,090
4,000
21,600
15,600
2,800
106,080
16,358
1,950
390
8,115
15,093
1,000
984
30
25,000
70,600
10,000
. 247,000
697,090
Pursuant to the provisions of Section 12..ofthe City Charter, the second reading of
this ordinance by title is hereby dispensed "Yith.
ATTEST:
~ )7), IYprrJ
City Clerk.
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, S.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: (540) 853-1138
City Web: www.roanokeva.gov
July 20, 2009
Honorable David A. Bowers, Mayor
Honorable Sherman P. Lea, Vice Mayor
Honorable M. Rupert Cutler, Council Member
Honorable Gwendolyn W. Mason, Council Member
Honorable Anitaj. Price, Council Member
Honorable Court G. Rosen, Council Member
Honorable David B. Trinkle, Council Member
Dear Mayor Bowers and Members of City Council:
Subject: Edward Byrne ARRA Grant
Background:
The American Recovery and Reinvestment Act of 2009 (ARRA) provided funding to
local governments for strengthening and enhancing law enforcement services. This
funding is being distributed through the Edward Byrne Memorial Justice Assistance
Grant UAG) program. The JAG program is administered by the Bureau of Justice
Assistance Office of Justice Programs. On June 22, 2009, the police department
was awarded $697,090 in ARRA/JAG program funding. There is no required match.
The awarded funding will be used to provide for police bicycle patrols, continued
operation of the curfew center and DARE Camp, the purchase of mobile computers,
digital dashboard cameras, body microphones and digital portable radios and also
allow for the hiring and employment of a crime analyst for three years. The funding
will allow the department to maintain operations of the above successful programs
and purchase needed equipment to ensure continued efficient operation.
Recommended Action:
Accept the Edward Byrne Memorial Justice Assistance Grant UAG) funded by the
ARRA described above and authorize the City Manager to execute the grant
agreement and any related documents; such documents to be approved as to form
by the City Attorney.
Honorable Mayor and Members of City Council
July 20, 2009
pag e 2
Adopt the accompanying budget ordinance to establish a revenue estimate in the
amount of $697,090 and to appropriate the same in accounts to be established in
the Grant Fund by the Director of Finance.
Respectfully submitted,
Darlene L. Bur
City Manager
DLB:gws
/
c: Stephanie M. Moon, City Clerk
William M. Hackworth, City Attorney
Ann H. Shawver, Director of Finance
R. Brian Townsend, Assistant City Manager for Community Development
A. L. Gaskins, Chief of Police
Sherman M. Stovall, Director of Management and Budget
CM09-00120
Bicycle Patrol
Overtime 1003 $133,767
FICA 1120 $ 10,633
Wearing Apparel 2064 $ 4,000
Expendable Equipment 2035 $ 6,090
Curfew Center
Overtime 1003 $ 21,600
Temporary Wages 1004 $ 15,600
FICA 1120 $ 2,800
Crime Analyst
Regular Employee Salary 1002 $106,080
FICA 1120 $ 8,115
Retirement 1105 $ 16,358
ICMA Match 1116 $ 1,950
Medical Insurance 1125 $ 15,093
Dental Insurance 1126 $ 1,000
Life Insurance 1130 $ 984
Disability Insurance 1131 $ 30
FSA Match 1118 $ 390
DARE Camp 2157 $ 25,000
Technoloqy Improvement
Expendable Equipment 2035 $ 70,600
Publications and Subscriptions 2040 $ 10,000
Diqital Radio Upqrade
Expendable Equipment 2035 $247,000
TOTAL $697,090
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: c1er k@roanokeva.gov
STEPHANIE M. MOON, CMC
City Clerk
CECELIA T. WEBB
Assistant Deputy City Clerk
July 22, 2009
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Resolution No. 39525-072009 authorizing
acceptance from the United States Department of Agriculture, Food and
Nutrition Service a Summer Food Program Grant, in the amount of
$190,857.00, to be used to cover the expense of providing for the
nutritional needs of children. and youth during the summer months
through the City's Parks and Recreation Youth Services Division supervised
Summer Nutrition Program.
The abovereferenced measure was adopted by the Council of the City of
Roanoke at a regular meeting held on Monday, July 20,2009.
Sincerely,
~ rn h1o~
Stephanie M. Moon, CMC .
City Clerk
Attach ment
pc: William M. Hackworth, City Attorney
Ann H. Shawver, Director of Finance
Sherman M. Stovall, Director, Management and Budget
Steven C. Buschor, Director, Parks and Recreation
>~ A 0'\
~'\
IN THE COUNCIL FOR THE CITY OF ROANOKE, VIRGINIA
ry::
The 20th day of Ju1y,2009.
No.38525-072009.
A RESOLUTION authorizing the acceptance of a Summer Food Program Grant from the
United States Department of Agriculture, Food and Nutrition Service, and authorizing execution
of any required documentation on behalf of the City.
BE IT RESOLVED by the Council of the City of Roanoke that:
1. The City Manager is hereby authorized on behalf of the City to accept from the
United States Department of Agriculture, Food and Nutrition Service, a Summer Food Program
Grant in the amount of$190,857, such funding to be used to cover the expense of providing for
the nutritional needs of children and youth during the summer months through the City's Parks
and Recreation Youth Services Division supervised Summer Nutrition Program, all of which is
more particularly described in the City Manager's letter dated July 20, 2009, to City Council.
2. The City Manager and the City Clerk are hereby authorized to execute and attest,
respectively, for and on behalf of the City, any and all requisite documents pertaining to the
City's acceptance of the grant, such documents to be approved as to form by the City Attorney,
and to furnish such additional information as may be required by the United States Department
of Agriculture, Food and Nutrition Service, in connection with the grant.
ATTEST:
. .
~m. rry&J
City Clerk.
R-Summer Food Program-2010.doc
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: c1erk@roanokeva.gov
STEPHANIE M. MOON, CMC
City Clerk
CECELIA T. WEBB
Assistant Deputy City Clerk
July 22, 2009
Ann H. Shawver
Director of Finance
Roanoke, Virginia
Dear Ms. Shawver:
I am attaching copy of .Budget Ordinance No. 38526-072009 appropriating
funding from the Federal government for the Summer Food Program; and
amending and reordaining certain sections of the 2009-2010 General and
Grant Funds Appropriations.
The abovereferenced measure was adopted by the Council of the City of
Roanoke at a regular meeting held on Monday, July 20, 2009, and is in full
force and effect upon its passage.
Sincerely,
~h1. "LDW0
Stephanie M. Moon, CMC
City Clerk
Attachment
pc: Darlene L. Burcham, City Manager
William M. Hackworth, City Attorney
Sherman M. Stovall, Director, Management and Budget
Steven C. Buschor, Director, Parks and Recreation
*,0(
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 20th day of July,2009.
No. 38526-072009.
AN ORDINANCE to appropriate funding from the Federal government for the
Summer Food Program, amending and reordaining certain sections of the 2009-2010
General and Grant Funds Appropriations, and dispensing with the second reading by
.title of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that certain sections
of the 2009-2010 General and Grant Funds Appropriations be, and the same are
hereby, amended and reordained to read and provide as follows:
General Fund
Appropriations
Special Projects
Transfer to Grant Fund
01-620-8170-2034
01-250-9310-9535
$ (15,986)
15,986
Grant Fund
Appropriations
Temporary Employee Wages
FICA
Program Activities
Revenues
Summer Food Program FY10
Summer Food Program FY10 Local Match
35-620-5298-1004
35-620-5298-1120
35-620-5298-2066
14,850
1,136
190,857
35-620-5298-5298
35-620-5298-5299
190,857
15,986
Pursuant to the provisions of Section 12 of the City Charter, the second reading
of this ordinance by title is hereby dispensed with.
ATTEST: .
~h1, YrtOO>J
City Clerk.
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, S.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: (540) 853-1138
City Web: www.roanokeva.gov
July 20, 2009
Honorable David A. Bowers, Mayor
Honorable Sherman P. Lea, Vice Mayor
Honorable M. Rupert Cutler, Council Member
Honorable Gwendolyn W. Mason, Council Member
Honorable Anita J. Price, Council Member
Honorable Court G. Rosen, Council Member
Honorable David B. Trinkle, Council Member
Dear Mayor Bowers and Members of City Council:
Subject: Summer Nutrition Program
Background:
The City of Roanoke continues to provide for the nutritional needs of children
and youth during the summer months through a Parks and Recreation
supervised Summer Nutrition Program. Breakfast and lunch are provided to
children throughout Roanoke from mid-June through early August. More than
50,000 meals will be served this summer.
General Funds in the amount of $15,986 have been appropriated in the FY
2009-2010 Parks and Recreation Youth Services budget. Local funds will be
used to provide staffing and program materials. Federal funds, up to
$190,857, have been awarded to the City by a grant from the United States
Department of Agriculture, Food and Nutrition Service. The City is reimbursed
on a per meal basis for meals actually served.
Considerations:
The Summer Food Program is partially funded through the United States
Department of Agriculture, Food and Nutrition Service. The program is similar
in concept to the National School Lunch Program with eligibility requirements
much like those used to determine eligibility for free or reduced priced meals
during the school year. The purpose is to provide nutritionally balanced,
healthy meals to children, ages one through eighteen, and those with special
Honorable Mayor and Members of City Council
July 20, ,2009
Page 2
needs. Adult summer staff manage the program and youth are hired to assist
at the food service sites.
Recommended Actions:
Accept the Summer Food Program grant in the amount of $190,857 and
authorize the City Manager and City Clerk to execute and attest, respectively,
an agreement with the United States Department of Agriculture, Food and
Nutrition Services and any other forms necessary to accept such grant,
approved as to form by the City Attorney.
Adopt the accompanying budget ordinance to establish a revenue estimate in
the amount of $190,857, transfer $15,986 from the Parks and Recreation
account 01-620-81 70-2034 (Special Projects), and appropriate funding totaling
$206,843 into expenditure accounts to be established in the Grant Fund by the
Director of Finance. .
Respectfully submitted,
Darlene L. Bu cham
City Manager
DLB:MDC
Attachment
c: Stephanie M. Moon, City Clerk
William M. Hackworth, City Attorney
Ann H. Shawver, Director of Finance
R. Brian Townsend, Assistant City Manager for Community Development
Steven C. Buschor, Director of Parks and Recreation
CM09-00 1 23
Attachment 1
Budget Breakdown
1004 Temporary Wages 14,850
1120 FICA 1,136
2066 Program Activities 190,857
TOTAL 206,843
Summer Nutritional Sites
Apple Ridge Farms, Cooper Hill (off-site center)
Blue Ridge Behavior Center - Addison
Blue Ridge Behavior Center - Morningside
Bluestone
Boys and Girls Club
Dominion Day Services '- Westside
Dominion Day Services - Williamson Road
Dominion Day Services - Woodrow Wilson
Dumas
Grandin Court Recreation Center
Haven of Hope
Hunt Manor
Indian Rock Village
Jamestown Place
Lansdowne Park
Minnick Education Center
Preston Park Recreation Center
Rainbow Christian - Site 1
Rainbow Christian - Site 2
Salvation Army
YMCA - Gainsboro Family Branch
YMCA - High Street Baptist Church
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-m~i1: c1erk@roanokeva.gov
STEPHANIE M. MOON, CMC
City Clerk
CECELIA T. WEBB
Assistant Deputy City Clerk
July 22, 2009
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Resolution No. 38527-072009 accepting the
Department of Homeland Security grant offered by the Office of Emergency
Medical Service and the Department of Homeland Security, in the amount
of $54,750.00, to purchase 15 units of the Panasonic ToughBook 19
computers.
The abovereferenced measure was adopted by the Council of the City of
. Roanoke at a regular meeting held on Monday, July 20, 2009.
Sincerely,
~m. fY)OllN
Stephanie M. Moon, CMC
City Clerk
Attachment
pc: William M. Hackworth, City Attorney
Ann H. Shawver, Director of Finance.
Sherman M. Stovall, Director, Management and Budget
H. David Hoback, Fire-EMS Chief
~
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
-:-TIie 20th day of July,2009.
No. 38527-072009.
A RESOLUTION accepting the Department of Homeland Security grant to the City from
the Office of Emergency Medical Services (OEMS) and the Department of Homeland Security
(DHS), and authorizing execution of any required documentation on behalf of the City.
BE IT RESOLVED by the Council of the City of Roanoke as follows:
1. The City of Roanoke does hereby accept the Department of Homeland Security
grant offered by the Office of Emergency Medical Service and the Department of Homeland
Security in the amount of$54,750, no local matching funds are required, to purchase fifteen units
of the Panasonic ToughBook 19 computers, such grant being more particularly described in the
letter ofthe City Manager to Council, dated July 20,2009.
2. The City Manager is hereby authorized to execute and file, on behalf of the City,
any documents necessary to accept the grant, in a form approved by the City Attorney.
3. The City Manager is further directed to furnish such additional information as
may be required in connection with the City's acceptance of this grant.
ATTEST:
~ In. rY]OuJ
! City Clerk.
K:\Tim\measures\R-Dept of Homeland Security Grant.7-20-09.doc
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-254]
Fax: (540) 853-1145
E-mail: c1erk@roanokeva.gov
STEPHAN]E M. MOON, CMC
City Clerk
CECELIA T. WEBB
Assistant Deputy City Clerk
July 22, 2009
Ann H. Shawver
Director of Finance
Roanoke, Virginia
Dear Ms. Shawver:
I am attaching copy of Budget Ordinance No. 38528-072009 appropriating
funding from the Department of Homeland Security through the
Commonwealth of Virginia Department of Emergency Management for the
State Homeland Security Program Grant; and amending and reordaining
certain sections of the 2009-2010 Grant Fund Appropriations.
The abovereferenced measure was adopted by the Council of the City of
Roanoke at a regular meeting held on Monday, July 20, 2009, and is in full
force and effect upon its passage.
Sincerely, .
~Yn. h)b~'
Stephanie M. Moon, CMC
City Clerk
Attachment
pc: Darlene L. Burcham, City Manager
William M. Hackworth, City Attorney
Sherman M. Stovall, Director, Management and Budget
H. David Hoback, Fire-EMS Chief
~
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
Tne 2(fth day of July,2009.
No. 38528-072009.
AN ORDINANCE to appropriate funding from the Department of Homeland
. ,
Security through the Commonwealth of Virginia Department of Emergency Management
for the State Homeland Security Program Grant, amending and reordaining certain
sections of the 2009-2010 Grant Fund Appropriations, and dispensing with the second
reading by title of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that the following
sections of the 2009-2010 Grant Fund Appropriations be, and the same are hereby,
amended and Teordained to read and provide as follows:
Appropriations
Expendable Equipment
Revenues
State Homeland Security ,Grant FY10
35-520-3531-2035
$ 54,750
35-520-3531-3531
54,750
Pursuant to the provisions of Section 12 of the City Charter, the second reading
of this ordinance by title is hereby dispensed with.
ATTEST:
~rn. ir'pavJ
.\ City Clerk.
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, S.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: (540) 853-1138
City Web: www.roanokeva.gov
July 20, 2009
Honorable David A. Bowers, Mayor
Honorable Sherman P. Lea, Vice Mayor
Honorable M. Rupert Cutler, Council Member
Honorable Gwendolyn W. Mason, Council Member
Honorable AnitaJ. Price, Council Member
Honorable Court G. Rosen, Council Member
Honorable David B. Trinkle, Council Member
Dear Mayor Bowers and Members of City Council:
Subject:
Department of Homeland
Security Grant Acceptance
Background:
The Office of Emergency Medical Services (OEMS) and the Department of
Homeland Security (DHS) provide grant funding to local Fire-EMS Departmen~s.
In July, 2009 Roanoke Fire-EMS received notification that it would be receiving
$ 54,750 to purchase fifteen units of the Panasonic ToughBook 19. These
computers will be installed in ambulances for reporting purposes and patient
care reports. This grant does not require matching funds.
Considerations:
City Council action is needed to formally accept and appropriate these funds,
and authorize the Director of Finance to establish revenue estimates and
appropriations to purchase the equipment and supplies in accordance with
provisions of this grant.
Recommended Action:
Accept the grant as described above and authorize the City Manager to execute
any required grant agreements or documents, such to be approved as to form
by the City Attorney.
Adopt the accompanying resolution accepting this grant.
Honorable Mayor and Members of City Council
July 20, 2009
Page 2
Adopt the accompanying budget ordinance to establish a revenue estimate in
the amount of $54,750 in account 35-520-3531-3531 and appropriate the same
amount in an account to be established in the Grant Fund by the Director of
Finance.
Respectfully submitted,
Darlene L. Bur ham
City Manager
DLB:TB
c: Stephanie M. Moon, City Clerk
William M. Hackworth, City Attorney
Ann H. Shawver, Director of Finance
James Grigsby, Assistant City Manager for Operations
H. David Hoback, Fire-EMS Chief
Sherman M. Stovall, Director of Management and Budget
CM09-00133
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: c1erk@roanokeva.gov
STEPHANIE M. MOON, CMC
City Clerk
CECELIA T. WEBB
Assistant Deputy City Clerk
July 22, 2009
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Resolution No. 38529-072009 accepting the Rescue
Squad Assistance Fund grant made to the City by the Virginia Department
of Health, Office of Emergency Medical Services, in the amount of
$87,095.00, to be used towards the purchase of a new ambulance that will
be housed in Fire-EMS Station 8.
The abovereferenced measure was adopted by the Council of the City of
Roanoke at a regular meeting held on Monday, July 20, 2009.
Sincerely,
~Yn.~owJ
Stephanie M. Moon, CMC
City Clerk
Attachment
pc: William M. Hackworth, City Attorney
Ann H. Shawver, Director of Finance
Sherman M. Stovall, Director, Management
H.. David Hoback, Fire-EMS Chief
~5
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 20th day of July,2009.
No. 38529-072009.
A RESOLUTION accepting the Rescue Squad Assistance Fund (RSAF) grant made to
the City by the Virginia Department of Health, Office of Emergency Medical Services, and
authorizing execution of any required documentation on behalf ofthe City.
BE IT RESOLVED by the Council of the City of Roanoke as follows:
1. The City of Roanoke does hereby accept the Rescue Squad Assistance Fund
(RSAF) grant made to the City by the Virginia Department of Health, Office of Emergency
Medical Services, in the amount of $87,095, to be used towards the purchase of a new
ambulance that will be housed in Fire-EMS Station 8. The grant, which requires a $21,774 local
match by the City, is more particularly described in the letter of the City Manager to Council,
dated July 20, 2009.
2. The City Manager is hereby authorized to execute and file, on behalf of the City,
any necessary documents to accept the grant, in a form approved by the City Attorney.
3. The City Manager is further directed to furnish such additional information as
may be required in connection with the City's acceptance of this grant.
ATTEST:
~1rJ. "10uvJ
City Clerk.
K:\Tim\measures\R-Rescue Squad Assistance Fund Grant.7-20-09.doc
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: cIerk@roanokeva.gov
STEPHANIE M. MOON, CMC
City Clerk
CECELIA T. WEBB
Assistant Deputy City Clerk
July 22, 2009
Ann H. Shawver
Director of Finance
Roanoke, Virginia
Dear Ms. Shawver:
I am attaching copy of Budget Ordinance No. 38530-072009 appropriating
funding from the Commonwealth of Virginia for the Rescue Squad
Assistance Fund Grant; and amending and reordaining certain sections of
the 2009-2010 Grant and Fleet Management Funds Appropriations.
The abovereferenced measure was adopted by the Council of the City of
Roanoke at a regular meeting held on Monday, July 20, 2009, and is in full
force and effect upon its passage.
Sincerely,
~ Yh. YrJllW
Stephanie M. Moon, CMC
City Clerk
Attachment
pc: Darlene L Burcham, City Manager
William M. Hackworth, City Attorney
Sherman M. Stovall, Director, Management and Budget
H. David Hoback, Fire-EMS Chief
iX
iN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 20th day of July,2009.
No. 38530-072009.
AN ORDINANCE to appropriate funding from the Commonwealth of Virginia
for the Rescue Squad Assistance Fund (RSAF) Grant, amending and. reordaining
certain sections of the 2009-2010 Grant and Fleet Management Funds Appropriations,
and dispensing with the second reading by title of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that the following
sections of the 2009-2010 Grant and Fleet Management Funds Appropriations be, and
the same are hereby, amended and reordained to read and provide as follows:
Fleet ManaQement Fund
Appropriations
Vehicular Equipment
Transfer to Grant Fund
17-440-2642-9010
17 -440-2643-9535
$(21,774)
21 ,774
Grant Fund
Appropriations
Vehicular Equipment
Revenues
RSAF Ambulance - State FY10
RSAF Ambulance - Fleet FY10
35-520-3546-9010
108,869
87,095
21,774
35-520-3546-3546
35-520-3546-3547
Pursuant to the provisions of Section 12 of the City Charter, the second reading
of this ordinance by title is hereby dispensed with.
ATTEst:
.Iitl~rn. YvlbuYlJ
, ! City Clerk. .. I
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, S.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: (540) 853-1138
City Web: www.roanokeva.gov
July 20, 2009
Honorable David A. Bowers, Mayor
Honorable Sherman P. Lea, Vice Mayor
Honorable M. Rupert Cutler, Council Member
Honorable Gwendolyn W. Mason, Council Member
Honorable Anita J. Price, Council Member
Honorable Court G. Rosen, Council Member
Honorable David B. Trinkle, Council Member
Dear Mayor Bowers and Members of City Council:
Subject:
Rescue Squad Assistance Fund
Grant Acceptance
Background:
The Virginia Department of Health, Office of Emergency Medical Services
administers a Rescue Squad Assistance Fund (RSAF) grant program that is
awarded twice annually. Roanoke Fire-EMS applied for this grant in 2009 in
order to purchase a new ambulance.
In July 2009, the State Office of Emergency Medical Services awarded Roanoke
Fire-EMS a grant of $87,095 towards the purchase of a new ambulance that will
be housed in Fire-EMS Station 8 located at 2328 Crystal Springs Ave. The grant
requires a 20% local match of $21,774. Matching funding for this grant is
available in account 17-440-2642-9010 (Fleet Management - Vehicular
Equipment.)
Considerations:
City Council action is needed to formally accept and appropriate these funds,
and authorize the Director of Finance to establish revenue estimates and
appropriations to purchase the equipment and supplies in accordance with
provisions of this grant.
Honorable Mayor and Members of City Council
July 20, 2009 '
Page 2
Recommended Action:
Accept the grant as described above and authorize the City Manager to execute
any required grant agreements or documents, such to be approved as to form
by the City Attorney.
Adopt the accompanying resolution accepting this grant.
Adopt the accompanying budget ordinance to establish revenue estimates for
State RSAF funding of $87,095 and local match funding of $21,774, and to
appropriate the total amount of $108,869 in an account to be established in the
Grant Fund by the Director of Finance. Transfer funding in the amount of
$21,774 from account 17-440-2642-9010 to provide the local match funding.
Respectfully submitted,
Darlene L. Bur
City Manager
DLB:TB
c: Stephanie M. Moon, City Clerk
William M. Hackworth, City Attorney
Ann H. Shawver, Director of Finance
James Grigsby, Assistant City Manager for Operations
Sherman M. Stovall, Director of Management and Budget
David Hoback, Fire-EMS Chief
CM09-00132
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W.,Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerk@roanokeva.gov
STEPHANIE M. MOON, CMC
City Clerk
CECELIA T. WEBB
Assistant Deputy City Clerk
July 22, 2009
Darlene l. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Resolution No. 38531-072009 accepting a Local
Government Challenge grant offered by the Virginia Commission for the
Arts, in the amount of $5,000.00, upon all the terms, provisions and
conditions relating to the receipt of such funds.
The abovereferenced measure was adopted by the Council of the City of
Roanoke at a regular meeting held on Monday, July 20, 2009.
Sincerely,
--J!qJv:.v (Y). rYJblJN
Stephanie M. Moon, CMe
City Clerk
Attachment
pc: William M. Hackworth, City Attorney
Ann H. Shawver, Director of Finance
Sherman M. Stovall, Director, Management
Susan Jennings, Public Art Coordinator
"
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
~~ 20th day of July,2009.
N~.38531-072009.
A RESOLUTION accepting a Local Government Challenge grant to the City from the
Virginia Commission for the Arts, and authorizing execution of any required documentation on
r
behalf of the City.
BE IT RESOLVED by the Council of the City of Roanoke as follows:
1. The City of Roanoke does hereby accept the Local Government Challenge grant
offered by the Virgmia Commission for the Arts in the amount of $5,000 upon all the terms,
provisions and conditions relating to the receipt of such funds. The grant, which requires at least
a $5,000 local match, is more particularly described in the letter of the City Manager to Council,
dated July 20, 2009.
2. The City Manager and the City Clerk are hereby authorized to execute, seal, and
attest, respectively, the grant agreement and all necessary documents required to accept the grant,
all such documents to be approved as to form by the City Attorney.
3. The City Manager is further directed to furnish such additional information as
may be required in connection with the City's acceptance ofthis grant.
ATTEST:
;~ {n. ~OUVV
City Clerk.
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: c1erk@roanokeva.gov
STEPHANIE M. MOON, CMC
City Clerk
CECELIA T. WEBB
Assistant Deputy City Clerk
July 22, 2009
Ann H. Shawver
Director of Finance
Roanoke, Virginia
Dear Ms. Shawver:
I am attaching copy of Budget Ordinance No. 38532-072009 appropriating
funding from the Commonwealth of Virginia for the local Government
Challenge Grant; and amending and reordaining certain sections of the
2009-2010 Grant Fund Appropriations.
The abovereferenced measure was adopted by the Council of the City of
Roanoke at a regular meeting held on Monday, July 20, 2009, and is in full
force and effect upon its passage.
Sincerely,
~Jn. hJarrJ
Stephanie M. Moon, CMC
City Clerk
Attachment
pc: Darlene l. Burcham, City Manager
William M. Hackworth, City Attorney
Sherman M. Stovall, Direttor, Management and Budget
Susan Jennings, Public Arts Coordinator
~
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 20th day of July,2009.
No. 38532-072009.
AN ORDINANCE to appropriate funding from the Commonwealth of Virginia for
the Local Government Challenge Grant, amending and reordaining certain sections of the
2009-2010 Grant Fund Appropriations, and dispensing with the second, reading by title of
this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that the following
sections of the 2009-2010 Grant Fund Appropriations be, and the same are hereby,
amended and reordained to read and provide as follows:
Appropriations
Arts Council of the Blue Ridge
Revenues
Local Challenge Grant FY10
35-410-8744-3909
$ 5,000
35-410-8744-8744
5,000
Pursuant to the provisions of Section 12 of the City Charter, the second reading
of this ordinance by title is hereby dispensed with.
. ATTEST:
~M'1YfbMJ
City Clerk.
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, S.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: (540) 853-1138
City Web: www.roanokeva.gov
July 20, 2009
Honorable David A. Bowers, Mayor
Honorable Sherman P. Lea, Vice-Mayor
Honorable M. Rupert Cutler, Council Member
Honorable Gwendolyn W. Mason, Council Member
Honorable AnitaJ, Price, Council Member
Honorable Court G. Rosen, Council Member
Honorable David B. Trinkle, Council Member
Dear Mayor Bowers and Members of City Council:
Subject: Virginia Commission for the Arts-
Local Government Challenge
Grant
Background:
Notification has been received from the Commonwealth of Virginia Commission
for the Arts that a $5,000 Local Government Challenge Grant (LGCG) has been
awarded to the City of Roanoke. The funding will be allocated to the Arts
Council of the Blue Ridge based on recommendations developed by the
Roanoke Arts Commission. Funding will be used by the Arts Council to support
their arts and cultural programming activities.
Considerations:
In order to receive these funds, the Commission for the Arts must obtain
written confirmation that local funds will be used to match or exceed the
amount of the grant. For Fiscal Year 2009-10, the Arts Council of the Blue
Ridge will receive local funding of $21,600 allocated by the Roanoke Arts
Commission and previously appropriated by the City Council. This funding will
provide the required local match.
Honorable Mayor and Members of City Council
July 20, 2009
Page 2
Recommended Action:
Adopt the attached resolution authorizing the acceptance of this grant, and
authorizing the City Manager to execute any documents necessary to receive
such grant; such documents to be approved as to form by the City Attorney.
Adopt the accompanying budget ordinance to establish a revenue estimate in
the amount of $5,000 and to appropriate funding in the same amount to an
account to be established in the Grant Fund by the Director of Finance.
Respectfully submitted,
Darlene L. Burc
City Manager
DLB:prw
Attachment
c: Stephanie M. Moon, City Clerk
William M. Hackworth, City Attorney
Ann H. Shawver, Director of Finance
R. Brian Townsend, Assistant City Manager for Community Development
Sherman M. Stovall, Director of Management & Budget
Susan Jennings, Public Art Coordinator
CM09-00129
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerk@roanokeva.gov
STEPHANIE M. MOON, CMC
City Clerk
CECELlA T. WEBB
Assistant Deputy City Clerk
July 22, 2009
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Resolution No. 38533-072009 authorizing the
acceptance of a Safe Routes to School Project Grant from Virginia
Department of Transportation, in the amount of $472,688.00, to provide
funds for sidewalk infill along Preston Avenue and Oliver Road, in the
vicinity of Preston Park Elementary School, Monterey Elementary School,
and the Preston Park Recreation Center.
The abovereferenced measure was adopted by the Council of the City of
Roanoke at a regular meeting held on Monday, July 20, 2009.
Sincerely,
~M. Y'r)b~
Stephanie M. Moon, CMC
City Clerk
Attachment
pc: William M. Hackworth, City Attorney
Ann H. Shawver, Director of Finance
Sherman M. Stovall, Director, Management
Tom Carr, III, Director, Planning Building and Development
Mark Jamison, Manager, Streets and Transportation Division
Dr. Rita Bishop, Superintendent, Roanoke City Public Schools
~\~I\
~(>'
//
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 20th day of :July,2009.
No.38533-072009. "
A RESOLUTION authorizing the acceptance of a Virginia Department of Transportation
Safe Routes to School (SRTS) Project Grant from the Virginia Department of Transportation
(VDOT); and authorizing execution of any required documentation on behalf of the City.
BE IT RESOLVED by the Council of the City of Roanoke as follows:
1. The City Manager is hereby authorized on behalf ofthe City to accept a SRTS Project
Grant from VDOT in the amount of $472,688 to provide funds for sidewalk in;fill along Preston
Avenue and Oliver Road in the vicinity of Preston Park Elementary School, Monterey Elementary
School, and the Preston Park Recreation Center, all as more particularly described in the City
Manager's letter dated July 20,2009, to City Council.
2. The City Manager and the City Clerk are hereby authorized to execute and attest,
respectively, for and on behalf of the City, any and all requisite documents pertaining to the City's
acceptance of such grant, such documents to be approved as to form by the City Attorney, and to
furnish such additional information as may be required by VDOT in connection with the grant.
ATTEST:
~h1. rY)Ottv0
City Clerk.
R-Safe Routes School Program gJ'ant-Preston Park Elementary,doc
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541.
Fax: (540) 853-1145
E-mail: c1erk@roanokeva.gov
STEPHANIE M. MOON, CMC
City Clerk
CECELIA T. WEBB
Assistant Deputy City Clerk
July 22, 2009
Ann H. Shawver
Director of Finance
Roanoke, Virginia
Dear Ms. Shawver:
I am attaching copy of Budget Ordinance No. 38534-072009 appropriating
funds from the Commonwealth of Virginia Department of Transportation
for the Safe Routes to School Program; and amending and reordaining
certain sections of the 2009-2010 Grant Fund Appropriations.
The abovereferenced measure was adopted by the Council of the City of
Roanoke at a regular meeting held on Monday, July 20, 2009, and is in full
force and effect upon its passage.
Sincerely,
~ tn. h-JOor-J
Stephanie M. Moon, CMC
City Clerk
Attachment
pc: Darlene L. Burcham, City Manager
William M. Hackworth, City Attorney
Sherman M. Stovall, Director, Management and Budget
Tom Carr, III, Director, Planning Building and Development
Mark Jamison, Manager, Streets and Transportation Division
't-X
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 20th day of July,2009.
No.38534-072009.
AN ORDINANCE to appropriate funding from the Commonwealth of Virginia
Department of Transportation for the Safe Routes to School Program, amending and
reordaining certain sections of the 2009-2010 Grant Fund Appropriations, and dispensing
with the second reading by title of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that the following
sections of the 2009-2010 Grant Fund Appropriations be, and the same are hereby,
amended and reordained to read and provide as follows:
Appropriations
Construction - Other
Revenues
Safe Routes to School Program FY10
35-530-8181-9065 $472,688
35-530-8181-8181 472,688
Pursuant'to the provisions of Section 12 of the City Charter, the second reading
of this ordinance by title is hereby dispensed with.
ATTEST:
~ hi. YV)b~
City Clerk.
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, S.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: (540) 853-1138
City Web: www.roanokeva.gov
July 20, 2009
Honorable David A. Bowers, Mayor
Honorable Sherman P. Lea, Vice Mayor
Honorable M. Rupert Cutler, Council Member
Honorable Gwendolyn W. Mason, Council Member
Honorable Anita J. Price, Council Member
Honorable Court G. Rosen, Council Member
Honorable David B. Trinkle, Council Member
Dear Mayor Bowers and Members of City Council:
Subject:
VDOT Safe Routes to School
Grant Acceptance
Background:
The Virginia Department of Transportation (VDOT) administers a Safe Routes to
School (SRTS) program that annually awards grants to local governments and
school systems to encourage elementary and middle school students to walk or
bicycle to school. Such grants can be used for infrastructure (e.g., construction
of sidewalks, multi-use paths, crossings) and non-infrastructure/programmatic
activities (e.g., development of plans, training.)
Staff from the City of Roanoke and Roanoke City Public Schools developed
School Travel Plans for the Williamson Road area (Breckinridge Middle School,
Monterey Elementary School, and Preston Park Elementary School) and a Safe
Routes to School grant proposal was submitted to VDOT to begin
implementation of these programs. VDOT approved $472,688 in funds for
sidewalk infill along Preston Avenue and Oliver Road in the vicinity of Preston
Elementary School, Monterey Elementary School and the Preston Park Recreation
Center. No City matching funds are required. The project will be managed
and implemented by the City's Public Works Department.
Recommended Action:
Authorize the City Manager to execute any required grant agreements or
documents, such agreements or documents to be approved as to form by the
City Attorney, and to take any necessary actions to implement and administer
such grant.
Honorable Mayor and Members of City Council
July 20, 2009
Page 2
Adopt the accompanying budget ordinance to establish a revenue estimate for
state grant funds in the amount of $472,668, and appropriate funding of the
same in accounts to be established in the Grant Fund by the Director of
Finance.
Respectfully submitted,
c: William M. Hackworth, City Attorney
Ann H. Shawver, Director of Finance
Stephanie M. Moon, City Clerk
R. Brian Townsend, Assistant City Manager for Community Development
Sherman M. Stovall, Director of Management and Budget
Ian Shaw, Senior City Planner
Mark Jamison, Transportation Manager
Rita Bishop, Superintendent, RCPS
CM09-00127
STANDARD PROJECT ADMINISTRATION AGREEMENT
Project Number
SRTS-128-308 P101 M501
UPC
93194
THIS AGREEMENT, made and executed in triplicate this _ day of
,2009, by and between the City of Roanoke, Virginia, hereinafter referred
to as the LOCALITY and the Commonwealth of Virginia, Department of Transportation,
hereinafter referred to as the DEPARTMENT.
WHEREAS, the LOCALITY has expressed its desire to administer the work described
in Appendix A, and such work for each improvement shown is hereinafter referred to as a
Project; and
WHEREAS, the fonds shown in Appendix A have been allocated to finance each
Project; and
WHEREAS, the LOCALITY will progress with the development of each Project so
that any federal fonds allocated to each Project may be obligated within three years of
allocation to each Project in accordance with the current Statewide Transportation
Improvement Program, unless otherwise specified in writing by the Department; and
WHEREAS, both parties have concurred in the LOCALITY's general administration of
the phase(s) of work for the respective Project(s) listed in Appendix A in accordance with
applicable federal, state, and local law and regulations.
NOW THEREFORE, in consideration of the mutual premises contained herein, the
parties hereto agree as follows:
I. The LOCALITY shall:
a. Be responsible for all activities necessary to complete the noted phase of each
Project shown in Appendix A, except the perfonnance of the State
Environmental Review Process (SERP), and coordinate with the
DEPARTMENT for all reviews, approvals, and environmental actions and
decisions, as required. Each Project will be designed and constructed to meet
or exceed current American Association of State Highway and Transportation
Officials standards or supplementary standards approved by the
DEPARTMENT.
b. Receive prior written authorization from the DEPARTMENT to proceed with
preliminary engineering, right-of-way acquisition and utility relocation, and
construction phases of each Project.
c. Maintain accurate and complete records of each Project's development and
documentation of all expenditures and make such information available for
inspection or auditing by the DEPARTMENT. Records and documentation
for items for which reimbursement will be requested shall be maintained for
OAG Approved - January 2007
SRTS-128-308
UPC 93194
no less than three (3) years following acceptance of the final voucher on each
Project, or all such records and documentation may be turned over to the
DEPARTMENT in a manner acceptable to the DEPARTMENT.
d. No more frequently than monthly, submit invoices with supporting
documentation to the DEPARTMENT in the form prescribed by the
DEPARTMENT. The supporting documentation shall include copies of
related vendor invoices paid by the LOCALITY and a to-date project
summary schedule tracking payment requests and adjustments. A request for
reimbursement shall be made within 90 days after any eligible project
expenses are incurred by the Locality. For federally funded projects and
pursuant to the Federal Code of Regulation Title 49, Section 18.43, violations
of the provision may result in the imposition of sanctions including possible
denial or delay of payment of all or a part of the costs associated with the
activity or action not in compliance.
e. Subject to appropriation, reimburse the DEPARTMENT all Project expenses
incurred by the DEPARTMENT if, due to action or inaction solely by the
LOCALITY, federally funded Project expenditures incurred are not
reimbursed by the Federal Highway Administration (FHW A), or
reimbursements are required to be returned to the FHW A, or in the event the
reimbursement provisions of Section 33.1-44 or Section 33.1-70.01 of the
Code of Virginia, 1950, as amended, or other applicable provisions of federal,
state, or local law or regulations require such reimbursement.
f. On Projects that the LOCALITY is providing the required match to state or
federal funds, pay the DEPARTMENT the LOCALITY's match for eligible
Project expenses incurred by the DEPARTMENT in the performance of
activities set forth in paragraph 2.a.
g. Administer the Project in accordance with all applicable federal, state, or local
laws and regulations.
h. Provide certification by a LOCALITY official that all LOCALITY
administered Project activities have been performed in accordance with all
federal, state, or local laws and regulations. If the locality expends over
$500,000 annually in federal funding, such certification shall include a copy
of the LOCALITY's single program audit in accordance with Office of
Management and Budget Circular A-133.
1. The LOCALITY will use its staff counsel for all legal proceedings. If legal
services other than that provided by staff counsel are required, the
LOCALITY will consult the DEPARTMENT to obtain an attorney from the
list of outside counsel approved by the Office of the Attorney General.
J. For Projects on facilities not maintained by the DEPARTMENT, provide, or
have others provide, maintenance of the Project upon completion, unless
otherwise agreed to by the DEPARTMENT.
GAG Approved - January 2007
SRTS-128-308
upe 93194
2. The DEPARTMENT shall:
a. Perform the SERP and provide guidance relative to the coordination of
environmental commitments that result from the SERP, provide necessary
coordination with the FHW A, and approve plans, specifications,
advertisement documents, and contract awards as determined to be necessary
by the DEPARTMENT.
b. Upon receipt of the LOCALITY's invoices pursuant to paragraph l.d,
reimburse the LOCALITY the cost of eligible Project expenses, as described
in Appendix A. Such reimbursements shall be payable by the
DEPARTMENT within 30 days of an acceptable submission by the
LOCALITY.
c. If appropriate, submit invoices to the LOCALITY for the LOCALITY's share
of eligible project expenses incurred by the DEPARTMENT in the
performance of activities pursuant to paragraph 2.a.
d. Audit the LOCALITY's Project records and documentation as may be
required to verify LOCALITY compliance with federal and state laws and
regulations.
e. Make available to the LOCALITY guidelines to assist the parties in carrying
out responsibilities under this Agreement.
3. Appendix A outlines the phases of work and general items to be administered by
the LOCALITY. There may be additional elements that, once identified, shall be
addressed by the parties hereto in writing, which may require an amendment to
this Agreement.
4. If designated by the DEPARTMENT, the LOCALITY is authorized to act as the
DEPARTMENT's agent for the purpose of conducting survey work pursuant to
Section 33.1-94 of the Code of Virginia, 1950, as amended.
5. Nothing in this Agreement shall obligate the parties hereto to expend or provide
any funds in excess of funds agreed upon in this Agreement or as shall have been
appropriated. In the event the cost of a Project is anticipated to exceed the
allocation shown for such respective Project on Appendix A, both parties agree to
cooperate in providing additional funding for the Project or to terminate the
Project before its costs exceed the allocated amount, however the
DEPARTMENT and the LOCALITY shall not be obligated to provide additional
funds beyond those appropriated and allocated.
6. Nothing in this agreement shall be construed as a waiver of the LOCALITY's or
the Commonwealth of Virginia's sovereign immunity.
7. This agreement may be terminated by either party upon 30 days advance written
notice. Eligible Project expenses incurred through the date of termination shall be
reimbursed in accordance with paragraphs 1.e, 1.f, and 2.b, subject to the
OAG Approved - January 2007
SRTS-128-308
UPC 93194
limitations established in this Agreement and Appendix A. Upon termination, the
DEPARTMENT shall retain ownership of plans, specifications, and right of way,
unless all state and federal funds provided for the Project have been reimbursed to
the DEPARTMENT by the LOCALITY, in which case the LOCALITY will have
ownership of the plans, specifications, and right of way, unless otherwise
mutually agreed upon in writing.
THE LOCALITY and DEPARTMENT acknowledge and agree that this Agreement has
been prepared jointly by the parties and shall be construed simply and in accordance with its fair
meaning and not strictly for or against any party.
THIS AGREEMENT, when properly executed, shall be binding upon both parties, their
successors, and assigns.
THIS AGREEMENT may be modified in writing by mutual agreement of both parties.
IN WITNESS WHEREOF, each party hereto has caused this Agreement to be executed
as of the day, month, and year first herein written.
CITY OF ROANOKE, VIRGINIA:
Typed or printed name of signatory
Title
Date
Signature of Witness
Date
NOTE: The official signing for the LOCALITY must attach a certified copy oLhis or her
authority to execute this agreement.
COMMONWEALTH OF VIRGINIA, DEPARTMENT OF TRANSPORTATION:
Commonwealth Transportation Commissioner Date
Commonwealth of Virginia
Department of Transportation
Signature of Witness Date
Attachments: Appendix A -1
OAG Approved - January 2007
Appendix A-I
Project Number: SRTS-128-308; UPC 93194
Project Name: SRTS Project - Monterey ES to Breckinridge MS
Locality: City of Roanoke, VA
Scope:
The purpose of this Safe Routes to School (SRTS) project is to improve walking and bicycling routes to Monterey ES,
Preston Pari< ES and to Breckinridge MS by students from residential neighborhoods; the project locations are:
Sidewalks. I. Preston Ave from Winslow Drive to Plantation Road on both sides of street approx. 4,950 linear feet; 2-
Oliver Road from Preston Ave to Oaklawn Drive on both sides of street approx 1850 I.f. [NOT FUNDED; Garden City
Road signage and related]
Locality Project Manager Contact Info: Mark Jamison, 540-853-5471, mark.jamison@roanokeva.gov
Department Project Coordinator C;ontact Info: Michael Gray. 540-375-3565, MichaeI.Gray@vdotvirginia.gov
Preliminary Engineering
Right-of-Way & Utilities
Construction
T olal Estimated Cost
$1,500
$0
$472,688
$474,188
Phase
Estimated Project
Costs
Total Maximum Reimbursement by Locality to VDOT $0
Total Maximum Reimbursement by VDOT to Locality $472,688
(may be reduced by eligible VOOT project expenses)
B
Pr~Jeet~i..j~cirig'r" .'
C
D
E
SRTS Funds - Federal
(100%)
Local Funds
(1000/0)
Aggregate Allocations
(A+B)
$474,188
$0
$474,188
· This project will be administered in accordance with the "Guide for Local Administration of Virginia Department of
Transportation Projects".
· In accordance with federal policy for Safe Routes to School infrastructure projects, public funds must be spent on projects
within the public right of way.
· All costs exceeding available Safe Routes to School (SRTS) funds will be borne 100% by the locality.
· VDOT will reimburse locality 100% of eligible costs up to Maximum Reimbursement Amount.
. VDOT charges may increase due to increased VOOT oversight.
· For SRTS projects. the LOCALITY shall maintain the Project, or have it maintained. in a manner satisfactory to the
Department or its authorized representatives, and make ample provision each year for such maintenance unless otherwise
agreed to by the DEPARTMENT.
. SERP is not required for SRTS projects.
The project must be completed and the $474,188 SRTS allocation expended by three vears from date the Standard Proiect
A reemeot is executed or the ro'ect ma be sub'ect to de-allocation.
This attachment is certified and made an official attachment to this document by the parties of this agreement
Authorized Locality Official
date
VDOT SRTS Program Manager
date
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853"1145
E-mail: cIerk@roanokeva.gov
,.,x.....';.<
STEPHANIE M. MOON, CMC
City Clerk
CECELIA T. WEBB
Assistant Deputy City Clerk
July 22, 2009
Darlene l. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Resolution No. 38535-072009 authorizing
participation of the City in a Regional Family Violence Fatality Review
Team, whose duties and responsibilities are more particularly "set forth in
the report .of the City Manager dated July 20, 2009.
The abovereferenced measure was adopted by the Council of the City of.
Roanoke at a regular meeting held on Monday, July 20, 2009.
Sincerely,
~~ hi. h") bnv-J
Stephanie M. Moon, CMC
City Clerk
Attachment
pc: Becky Meador, Clerk, Roanoke County Board of Supervisors, P. O. Box
79800, Roanoke, Virginia 24018 .
Krystal Coleman, Deputy Clerk of Council, City of Salem, 114 N. Broad
Street, Salem, Virginia 24153
Darleen Bailey, Town Clerk, Town of Vinton,
William M. Hackworth, City Attorney
Ann H. Shawver, Director of Finance
v~~
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 20th,'day of July,2009.
, No.38535-072009.
A RESOLUTION authorizing the City's participation III a Regional Family
Violence Fatality Review Team.
WHEREAS, the Virginia General Assembly, upon the request of a task force of
the Virginia Commission on Family Violence Prevention, adopted legislation designed to
address family violence fatalities;
WHEREAS, Section 32.1-283.3 of the Code of Virginia (1950), as amended,
authorizes localities or combinations of localities to establish violence fatality review
teams "to examine fatal family violence incidents and to create a body of information to
help prevent future family violence fatalities";
WHEREAS, the Task Force on Domestic Violence has recommended that the
City participate in a family violence fatality review team jointly with one or more of the
following jurisdictions, City of Salem, Roanoke County, and the Town of Vinton; and
WHEREAS, Council agrees that the establishment of such a Review Team would
serve an important public purpose and therefore wishes to authorize the City to
participate in such a team in combination with the other localities.
. . NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke,
that Council authorizes the participation of the City in a Regional Family Violence
Fatality Review Team, whose duties and responsibilities are more particularly set forth in
the report of the City Manager dated July 20, 2009.
ATTEST:
~~m.~
City Clerk.
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, S.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: (540) 853-1138
City Web: www.roanokeva.gov
July 20, 2009
Honorable David A. Bowers, Mayor
Honorable Sherman P. Lea, Vice Mayor
Honorable M. Rupert Cutler, Council Member
Honorable Gwendolyn W. Mason, Council Member
Honorable Anita J. Price, Council Member
Honorable Court G. Rosen, Council Member
Honorable David B. Trinkle, Council Member
Dear Mayor Bowers and Members of City Council:
Subject: Adoption of Resolution
Authorizing Participation in a
Regional Family Violence Fatality
Review Team
Background:
In February 2006, a Domestic Violence Taskforce spearheaded by Vice-Mayor
Sherman Lea was formed to assess family violence fatalities, identify gaps in
services and provide a forum for increasing communication and collaboration
among those involved in coordinating community responses. Community concerns
which led to the formation of the taskforce included the apparent increase in
domestic related homicides and assaults in 2003, 2004 and 2005. The taskforce
studied information related to domestic violence, consulted with service providers
in the community, and researched best practices in other jurisdictions. After
analyzing the problem, the taskforce presented recommendations to City Council,
one of which included the adoption of a resolution authorizing the City's
participation in a Regional Family Violence Fatality Review Team pursuant to
932.1-283.3 of the Code of Virginia.
The purpose of the family violence fatality review team in the Roanoke Valley will
be to reduce or prevent incidents of fatal family or intimate partner violence and
other objectives as follows: to describe trends and patterns offamily and intimate
partner violence related fatalities; to identify high-risk factors, current practices,
gaps and strengths in system responses and barriers to safety in family and
intimate partner violence situations; to develop a better understanding of these
events through multi-disciplinary collaboration; to enhance cooperation among
~
Honorable Mayor and Members of City Council
July 20, 2009
Page 2
team participants; to develop a greater understanding of individual team
participant's policies, procedures and roles; to educate the public, policy makers
and funding sources in regard to fatalities related to family and intimate partner
violence and strategies for intervention; to recommend policies, practices and
services that will promote; and to improve data collection between collaborating
agencies.
Pursuant to the Code of Virginia, the Commonwealth of Virginia's Chief Medical
Examiner has developed a model protocol for the development and
implementation of local family violence fatality review team, which includes
relevant procedures for conducting fatality reviews. This model protocol includes
suggestions for core team members, as the Code does not require the governing
bodies to appoint the fatality review team members. However, the Code provides
that the membership of the team may include, but not be limited to, healthcare
professionals, attorneys for the Commonwealth, judges, law enforcement officials,
medical examiners, lawyers, health department and probation/parole
professionals, adult and child protective services workers, representatives of
family violence coor:dinating councils and members of other disciplines on a case-
by-case basis at the discretion of the core group.
The Chiefs from the City of Roanoke, Town of Vinton, Roanoke County and the
City of Salem Police Departments have agreed to serve as Honorary Chairs for the
Roanoke Valley Regional Fatality Review Team. The team will consist of twenty (20)
core team members: Melissa Ratcliff Harper, Carilion Forensic Nurse Examiner and
Coordinator of the team; Sandra Workman, City of Roanoke Assistant
Commonwealth's Attorney; Aaron Lavinder, Roanoke County Assistant
Commonwealth's Attorney; Matt Pollard, Salem Assistant Commonwealth's
Attorney; Lieutenant Danny Brabham, Sergeant Scott Altizer and PamelaJ. Gold of
the Roanoke Police Department; Heather Sellers, TAP Women's Resource Center;
Katie Van Patten and Jon D. Perry, Court Community Corrections; Ellen Weinman,
Attorney; Sergeant Monica McCullough and Detective James Testerman, Vinton
Police Department; Evelyn Jordan, Roanoke County Department of Social Services;
Darlene Young, Salvation Army Turning Point; Sergeant Jeff Herrick and Detective
Trish Farris, Roanoke County Police Department; Ann Adkins, Lewis Gale Forensic
Nurse Examiner; Jennifer Bath, Carilion Forensic Nurse Examiner; and Katrina
Johnson, Salem's Victim Witness Director. Many of the core team members
originated from the City's Domestic Violence Task Force. These members and
other interested court professionals and domestic violence services providers
attended the fatality review team training conducted by the Chief Medical
Examiner's office during January 2009 in Abingdon, Virginia. Core team members
will be expected to serve a minimum of two (2) years or at the discretion of their
respective agency.
~
Honorable Mayor and Members of City Council
July 20, 2009
Page 3
Considerations:
Currently, all four jurisdictions have the support of City and County
Administrators, Chiefs of Police and the Commonwealth Attorney's offices for the
establishment of a Fatality Review Team. The City of Salem adopted Resolution
1137 on May 11, 2009 establishing a regional family violence fatality review team
in conjunction with other localities in the Roanoke Valley. Roanoke County was
scheduled to adopt a resolution authorizing the County staff's participation on the
team on July 14, 2009. Ellen Weinman, Attorney-at-Law, is working with the Town
of Vinton to present a resolution for adoption. .
Recommended Action:
City Council to adopt a resolution authorizing the City of Roanoke to participate in
a Roanoke Valley Regional Family Violence Fatality Review Team.
Respectfully submitted,
Darlene L. Bur
City Manager
c: Stephanie M. Moon, City Clerk
William M. Hackworth, City Attorney
Ann H. Shawver, Director of Finance
CM09-00128
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: c1er k@roanokeva.gov
STEPHANIE M. MOON, CMC
City Clerk
CECELIA T. WEBB
Assistant Deputy City Clerk
July 22, 2009
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Amended Resolution No. 38536-072009 endorsing
and concurring in the recommendations of the City Manager for a certain
update to the Five-year Capital Improvements Program for the City of.
Roanoke for Fiscal Years 2010-2014, and the related funding
recommendations, as set out in the letter of the City Manager dated
July 20, 2009, with elimination of the amphitheater project.
The abovereferenced measure was adopted by the Council of the City of
Roanoke at a regular meeting held on Monday, July 20, 2009.
Sincerely,
~'rn.'10wJ
Stephanie M. Moon, CMe
City Clerk
Attachment
pc: William M. Hackworth, City Attorney
Ann H. Shawver, Director of Finance
Sherman M. Stovall, Director, Management
~Yy
~,o
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
~The 20th day of July,2009.
No. 38536-072009.
A RESOLUTION endorsing the update to the Capital Improvement Program submitted
by the City Manager by letter of July 20,2009.
WHEREAS, by letter of July 20,2009, the City Manager has presented an update to the
City's Five-Year Capital Improvemeht Program for Fiscal Years 2010-2014 in the recommended
amount totaling $112,850,047;
WHEREAS, the Capital Improvement Program and the funding recommendation for
projects is affordable and consistent with previous discussions by City Council and actions taken
by City Council; and
WHEREAS, this Council is desirous of endorsing the recommended update to the Capital
Improvement Program;
THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke that this
Council endorses and concurs in the recommendations of the City Manager for a certain update
to the Five-year Capital Improvement Program for the City of Roanoke for Fiscal Years 2010-
2014, and the related funding recommendations, as set out in the letter of the City Manager dated
July 20,2009, with elimination of the amphitheater project.
ATTESr:
ffi1~ m.~
(/ City Clerk.
K:\MeasuresWearly Measures\2009\captial improvement program 2010 2014.doc
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: c1erk@roanokeva.gov
STEPHANIE M. MOON, CMC
City Clerk
CECELIA T. WEBB
Assistant Deputy City Clerk
July 22, 2009
Ann H. Shawver
Director of Finance
Roanoke, Virginia
Dear Ms. Shawver:
I am attaching copy of Budget Ordinance No. 38537-072009 appropriating
funding for the Fiscal Year 2010-204 Update to the Capital Improvement
Program; and amending and reordaining certain sections of the 2009-2010
Capital Projects, Market Building and Grant Funds Appropriatio~s.
The abovereferenced measure was adopted by the Council of the City of
Roanoke at a regular meeting held on Monday, July 20, 2009, and is in full
force and effect upon its passage.
Sincerely,
~~ m.~()~
Stephanie M. Moon, CMC .
City Clerk
Attachment
pc: Darlene L. Burcham, City Manager
William M. Hackworth, City Attorney
Sherman M. Stovall, Director, Management and Budget
~
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
. .
The 20th day of July,2009.
No. 38537-072009.
AN ORDINANCE to appropriate funding for the FY 2010-2014 Update to the
Capital Improvement Program, amending and reordaining certain sections of the 2009-
2010 Capital Projects, Market Building and Grant Funds Appropriations, and dispensing
with the second reading by title of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that the following
sections of the 2009-2010 Capital Projects, Market Building and Grant Funds
Appropriations be, and the same are hereby, amended and reordained to read and provide
as follows:
Capital Proiects Fund
Appropriations
Appropriated from General Revenue
Appropriated from General Revenue
Appropriated from General Revenue
Appropriated from General Revenue
Appropriated from General Revenue
Appropriated from General Revenue
Appropriated from General Revenue
VDOT Match
Contingency
Demolition
Transfer to Market Building Fund
Appropriated from General Revenue
Appropriated from General Revenue
Appropriated from General Revenue
Appropriated from General Revenue
Appropriated from General Revenue
Appropriated from General Revenue
Appropriated from General Revenue
Revenues .
Transfer from General Fund
Market BuildinQ Fund
Appropriations
Appropriated from General Revenue
Revenues
Transfer from Capital Projects Fund
08-300-9607 -9003
08-300-9.608-9003
08-300-9609-9003
08-300-9610-9003
08-300-9611-9003
08-510-9620-9003
08-530-9552 ~9003
08-530-9575-9210
08-530-9575-9220
08-530-9633-9112
08-530-9712-9504
08-530-9736-9003
08-610-9134-9003
08-610-9929-9003
08-620-9749-9003
08-620-9765-9003
08-620-9824-9003
08-640-'9750-9003
$ 34,000
300,000
100,000
100,000
52,450
1,000,000
500,000
251,800
213,244
100,000
2,205,062
49,820
( 131,497)
34,228
( 2,911,083)
166,663
( 162,482 )
10,000
1,912,205
08-110-1234-1037
09-300-8137 -9003
2,205,062
2,205,062
09-110-1234-1237
Grant Fund
Appropriations
Local Match Funding for Grants
Revenues
Local Match Funding for Grants
35-300-9700-5415
$200,000
200,000
35-300-9700-5207
Pursuant to the provisions of Section 12 of the City Charter, the second reading
of this ordinance by title is hereby dispensed with.
ATTEST:
~m.~
City Clerk.
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, S.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: (540) 853-1138
City Web: www.roanokeva.gov
7.a.10
July 20, 2009
Honorable David A. Bowers, Mayor
Honorable Sherman P. Lea, Vice Mayor
Honorable M. Rupert Cutler, Council Member
Honorable Gwendolyn W. Mason, Council Member
Honorable Anita J. Price, Council Member
Honorable Court G. Rosen, Council Member
Honorable David B. Trinkle, Council Member
Dear Mayor Bowers and Members of City Council:
Subject:
Capital Improvement Program
Update for FY 2010-2014
Background:
The Capital Improvement Program (ClP) for Fiscal Years 2010-2014 is a plan
recommended for approval by City Council for anticipated capital project
expenditures to be incurred over the next five years. The ClP is updated annually
and is a revision to the Fiscal Years 2009-2013 ClP approved by City Council on
May 12, 2008. It also reflects all planned future debt issuance for projects
included in the ClP.
Considerations:
Council had initial discussions on the ClP during the financial planning work
session held on February 13th. There have been additional briefings on specific
projects during the past several months, as well as additional capital project
planning briefings on June 15\ June 15th, and July 6th. The ClP for Fiscal Years 2010-
2014 is comprised of capital projects with estimated expenditures of
$127,050,047.
The ClP anticipates debt issuance each year as outlined below and requires
incremental debt service funding of $500,000 each year through FY 2013. Council
authorization of debt issuance is required for planned issuance each fiscal year
and is requested via a separate report at a Council meeting after the adoption of
the ClP Update to ensure that the public hearing notices are published in
accordance with code requirements.
Honorable Mayor and Members of City Council
July 20, 2009
Page 2
The amount of debt issuance over the five-year period has not changed from the
initial planning session. The ClP update includes a revision to the timing of debt
issuan,ce for the Library MasterPlan and Parks and Recreation Master Plan projects
as discussed during the financial planning work session, as well as a revision to
the timing of debt issuance for curb, gutter, and sidewalks as discussed during
the most recent ClP Update work session. It also reallocates a portion of the
funding previously planned for the Parks and Recreation Master Plan project to
the Market Building Renovation, Amphitheater, land Bridge Renovation projects.
Planned debt issuance over the five-year planning period includes:
FY 201 0
. Roanoke River Flood Reduction - $1,455,000
. Parks and Recreation Master Plan - $6,738,075
. Bridge Renovation - $1,050,000
. Curb, Gutter, Sidewalks - $1,000,000
. Amphitheater - $1,200,000
. School Roofs - $2,500,000
It is anticipated that a Council Report authorizing debt issuance for FY 2010 will
be placed on the August 17th Council Agenda. The timing of this action is based on
the date of the adoption of the ClP Update and meeting the public hearing notice
code requirements for authorization of debt issuance.
For FY 201 0, $2,073,565 and $1,000,000 of cash funding previously appropriated
to the Parks and Recreation Master Plan can be transferred to the Market Building
Renovation and Roanoke River Flood Reduction projects, respectively. In addition,
residual funding of $131,497 from the Market District Plan project account can be
transferred to the Market Building Renovation project account. The transfer of
cash funding to the Market Building Renovation project account will provide
sufficient funding to facilitate moving forward with architectural and engineering
design services, as well as other project related expenses that may be incurred in
the short-term. The transfer of cash funding to the Roanoke River Flood Reduction
project will facilitate the payment of project expenses anticipated within the next
,,,,, 30 days.
l' FY 20 1 1
. Roanoke River Flood Reduction - $1,800,000
. Bridge Renovation - $1,250,000
. Curb, Gutter, Sidewalk - $1,250,000
. Digital Radio Upgrade - $1,308,000
. Market Building - $5,561,925
FY 20 1 2
. Roanoke River Flood Reduction - $1,300,000
. Library Master Plan - $10,442,000
. Bridge Renovation - $1,250,000
. Digital Radio Upgrade - $4,800,000
Honorable Mayor and Members of City Council
July 20, 2009
Page 3
FY 20 1 3
. Roanoke River Flood Reduction - $1,200,000
. Library Master Plan - $2,750,000
. Parks and Recreation Master Plan - $2,000,000
. Amphitheater - $13,000,000
FY 2014
. Roanoke River Flood Reduction - $613,000
Funding for debt service is increased each year based on the capital project
planning model, but until bonds are issued, such funds (excess debt service
funding) are allocated to specific projects or for a specific purpose based on
identified need. Funding in the amount of $1,912,205 and $200,000 is included in
the Transfer to Capital Projects Fund and Transfer to Grant Fund, respectively, and
can be appropriated to project accounts for FY 2010. Of the aforementioned
amounts, $801,620 is recurring funding included in the Transfer to Capital
Projects account for Bridge Maintenance, National Pollutant Discharge Elimination
System (NPDES) Stormwater Management, and match for Virginia Department of
Transportation projects.
During the budget development process, Council was advised by letter dated April
16, 2009 of the recommended use of excess debt funding for Mill Mountain Zoo
(Final Installment Capital Contribution), Historical Society of Western Virginia
(Final Installment Capital Contribution), Center in the Square (First Installment
Capital Contribution), Science Museum of Western Virginia (First Installment
Capital Contribution), Harrison Museum of African American Culture (First
Installment Capital Contribution), Capital Project Contingency, Percent For Art,
South Jefferson Redevelopment Project, Deer Culling, Virginia Municipal League
Conference, and Grant Cash Match.
Recommended Action:
Approve a resolution endorsing the update to the C1P.
Transfer funding in the amount of $2,911,083 from the Parks and Recreation
Master 'Plan project account (08-620-9749-9003) and $162,482 from the
Multipurpose Recreation Center Feasibility Study project account (08-620-9824-
9003) to the following project accounts:
. Market Building Renovation (09-300-8137-9003) - $2,073,565
. Roanoke River Flood Reduction (08-510-9620-9003) - $1,000,000
Transfer tunding in the amount of $131,497 from the Market District Stepped
Plaza Architectural and Engineering project account (08-610-9134-9003) to the
Market Building Renovation project account (09-300-8137-9003).
Honorable Mayor and Members of City Council
July 20, 2009
Page 4
Appropriate $1,912,205 included in the FY 2009-201 0 Transfer to Capital Projects
Fund account (01-250-9310-9508) and appropriate $200,000 included in the FY
2009-2010 Transfer to Grant Fund account (01-250-9310-9535) to the respective
accounts established by the Director of Finance for the following projects:
. Bridge Maintenance - $500,000
. National Pollutant Discharge Elimination System (NPDES) Stormwater
Management - $49,820
. Local match for Virginia Department of Transportation Highway projects -
$251,800
. Mill Mountain Zoo -$166,663
. Historical Society of Western Virginia -$34,000
. Center in the Square - $300,000
. Science Museum of Western Virginia - $100,000
. Harrison Museum of African American Culture -$100,000
. Capital Project Contingency - $213,244
. Percent for Art - $34,228
. South Jefferson Redevelopment Project - $100,000
. Deer Culling - $10,000
. Virginia Municipal League Conference - $52,450
. Grant Match - $200,000
DLB:sms
c: Stephanie M. Moon, City Clerk
William M. Hackworth, City Attorney
Ann H. Shawver, Director of Finance
Sherman M.Stovall, Director of Management and Budget
CM09-00134
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: c1erk@roanokeva.gov
STEPHANIE M. MOON, CMC
City Clerk
CECELIA T. WEBB
Assistant Deputy City Clerk
July 22, 2009
Darlene l. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Resolution No. 38538-072009 accepting the
Juvenile Justice Delinquency Prevention grant made to the City from the
Department of Criminal Justice Services, in the amount of $65,000.00, with
$32,500.00 in local matching funds, for a total award of $97,500.00, to be
expended on Across Ages, an evidence based prevention program.
The abovereferenced measure was adopted by the Council of the City of
Roanoke at a regular meeting held on Monday, July 20, 2009.
Sincerely,
~~m,~
Stephanie M. Moon, CMC
City Clerk
Attachment
pc: William M. Hackworth, City' Attorney
Ann H. Shawver, Director of Finance
Sherman M. Stovall, Director, Management
Jane R. Conlin, Director, Human/Social Services
Qr1G
~N THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 20th day of July,2009.
No. 38538-072009.
A RESOLUTION accepting the Juvenile Justice Delinquency Prevention grant made to
the City in collaboration with Family Services of the Roanoke Valley, from the Department of
Criminal Justice Services, and authorizing execution of any required documentation on behalf of
the City.
BE IT RESOLVED by the Council of the City of Roanoke as follows:
1. The City of Roanoke does hereby accept the Juvenile Justice Delinquency
Prevention grant made to the City from the Department of Criminal Justice Services in the
amount of $65,000, with $32,500 in local matching funds for a total award of $97,500, to be
expended on Across Ages, an evidence based prevention program, in accordance with all the
terms, provisions and conditions relating to the receipt of such funds, as more particularly
described in the letter of the City Manager to Council, dated July 20,2009.
2. The City Manager is hereby authorized to accept, execute, and file on behalf of
the City of Roanoke, any and all documents required to obtain such funding, and to execute a
contract with Family Services of the Roanoke Valley to implement the program. All such
documents shall be approved as to form by the City Attorney.
3. The City Manager is further directed to furnish such additional information as
may be required in connection with the City's acceptance of this grant.
ATTEST:
City Clerk.
K\David\Council Work\R-Juvenile Justice & Delinquency Prevention - Across Ages. 07-20-09 .doc
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: c1erk@roanokeva.gov
STEPHANIE M. MOON, CMC
City Clerk
CECELIA T. WEBB
Assistant Deputy City Clerk
July 22, 2009
Ann H. Shawver
Director of Finance
Roanoke, Virginia
Dear Ms. Shawver:
I am attaching copy of Budget Ordinance No. 38539-072009 appropriating
funding from the Federal government through the Commonwealth of
Virginia for the Juvenile Justice and Delinquency Across Ages Program; and
amending and reordaining certain sections of the 2009-2010 Grant Fund
Appropriations.
The abovereferenced 'measure was adopted by the Council of the City of
Roanoke at a regular meeting held on Monday, July 20, 2009, and is in full
force and effect upon its passage.
Sincerely,
~'rr,.~
Stephanie M. Moon, CMC
City Clerk
Attachment
pc: Darlene L. Burcham, City Manager
William M. Hackworth, City Attorney
Sherman M. Stovall, Director, Management and Budget
Jane R. Conlin, Director, Human/Social Services
{J
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 20th day of July,2009.
No. 38539-072009:
AN ORDINANCE to appropriate funding from the Federal government through
the Commonwealth of Virginia for the Juvenile Justice and Delinquency Across Ages
Program, amending and reordaining certain sections of the 2009-2010 Grant Fund
Appropriations, and dispensing with the second reading by title of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that the following
sections of the 2009-2010 Grant Fund Appropriations be, and the same are hereby,
. amended and reordained to read and provide as follows:
Appropriations
Fees for Professional Services
Revenues
Across Ages Program Grant FY10
35-630-5019-2010
$ 65,000
35-630-5019-5019
65,000
Pursuant to the provisions of Section 12 of the City Charter, the second reading
of this ordinance by title is hereby dispensed with.
ATTEST:
~r~.~J
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, S.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: (540) 853-1138
City Web: www.roanokeva.gov
July 20, 2009
Honorable David A. Bowers, Mayor
Honorable Sherman P. Lea, Vice-Mayor
Honorable M. Rupert Cutler, Council Member
Honorable Gwendolyn W. Mason, Council Member
Honorable AnitaJ. Price, Council Member
Honorable Court G. Rosen, Council Member
Honorable David B. Trinkle, Council Member
Dear Mayor Bowers and Members of City Council:
Subject: Juvenile Justice & Delinquency
Prevention - Across Ages in the
City of Roanoke
Background:
In April, 2009, the City of Roanoke, in collaboration with Family Service of the
Roanoke Valley, applied to the Department of Criminal Justice Services under
the Juvenile Justice and Delinquency Prevention Grant Program, to fund an
evidence-based prevention program designed to reduce the numbers of youth
using substances such as tobacco, alcohol and marijuana and to enhance
school attendance and successful graduation.
As the grantee, the City of Roanoke has received notification of award in the
amount of $65,000 in Federal funds and $32,500 in local cash match for a total
award of $97,500. The local cash match is being provided directly to Family
Service of the Roanoke Valley by United Way of Roanoke Valley. These funds
must be expended or obligated during the award period of July 1, 2009, to June
30, 2010.
Considerations:
Across Ages has achieved documented results decreasing truancy and
suspensions from school, improving grades, enhancing attitudes toward school
and the future, improving attitudes toward adults in general and older adults in
Honorable Mayor and Members of City Council
July 20, 2009
Pag e 2
particular, increasing knowledge about the harmful effects of drug use, as well
as lowering youths' use of substances.
Family Service of Roanoke Valley will be replicating this model program's
impressive prevention results in the City of Roanoke, working with high risk
youth between the ages of nine and thirteen in various after school settings.
Recommended Actions:
Accept the Department of Criminal Justice Services Juvenile Justice and
Delinquency Prevention grant in the amount of $65,000 and authorize the City
Manager to execute the grant documents and the attached contract with Family
Services of Roanoke Valley. All documents shall be upon form approved by the
City Attorney.
Adopt the accompanying budget ordinance to establish a revenue estimate in
the amount of $65,000 and to appropriate the same amount to fees for
professional services in an account to be established by the Director of Finance
in the Grant Fund by the Director of Finance.
Respectfully submitted,
Darlene L. Bu cham
City Manager
c: Stephanie M. Moon, City Clerk
William M. Hackworth, City Attorney
Ann H. Shawver, Director of Finance
Sherman M. Stovall, Director of Management and Budget
R. Brian Townsend, Assistant City Manager for Community Development
Jane R. Conlin, Director of Human/Social Services
Carol Tuning, Human Services Coordinator
CM09-00117
.:8E I V Ea..
JUN.-25 2009
\ f ~~ANAGERIS O~r
COMMONWEALTH of VIRGINIA
Leonard G. Cooke
Director
Department of Criminal Justice Services
1100 Bank Street
Richmond, Virginia 23219
. (804) 786-4000
TOD (804) 386-8732
June 19, 2009
Ms. Darlene Burcham
City Manager
City of Roanoke
215 Church Ave., SW, Rm 364
Roanoke, VA 24011
Title: JJDP - Across Ages in the City of Roanoke
Dear Ms. Burcham:
I am pleased to advise you that grant number 10-C5418.JJ09 for the above-referenced grant program has
been approved in the amount of $65,000 in Federal Funds and $32,500 in Matching Funds for a total award of
$97,500.
Enclosed you will find a Statement of Grant Award and a Statement of Grant Award Special Conditions.
To indicate your acceptance of the award and conditions, please sign the award acceptance and return it to
Janice Waddy, Grants Administrator, at the Department of Criminal Justice Services (DCJS). Please review the
conditions carefully; as some require action on your part before we will disburse grant funds.
Also, enclosed are the Post Award Instructions and Reporting Requirements. Please refer to and read this
information carefully as it contains details on processing financial and progress reports, as well as requesting
awarded funds. Remember aI/financial and progress reports, budget amendment requests and request for
funds must be processed through our online Grants Management Information System (GMIS).
We appreciate your interest in this grant program and will be happy to assist you in any way we can to
assure your project's success. If you have any questions, please call Demian Futterman at (804) 786-0092.
Sincerely,
l~~G. ~
Leonard G. Cooke
cc: Ms. Cheryl W. HaItman, Director
Ms. Ann Shawver, Director of Finance
Demian Futterman, DCJS Monitor
Criminal Justice Service Board, Committee on Training' Advisory Committee on Juvenile Justice
Advisory Committee to Court Appointed Special Advocate and Children's Justice Act Programs
Private Security Services Advisory Board. Criminal Justice Information Systems Committee
www.dcjs.virginia:gov
Department of Criminal Justice Services
1100 Bank Street, 12th floor, Richmond, VA 23219
Statement of Grant Award/Acceptance
Subgrantee: Roanoke City
Date: June 19, 2009
Grant Period:
From: 07/01/2009
Through:
06/30/20 I 0
Grant Number:
10-C5418JJ09
Project Director Project Administrator Finance Officer
Ms. Cheryl W. Hartman Ms. Darlene Burcham Ms. Ann Shawver
Director City Manager Director of Finance
Youth Development Family Service ofR City of Roanoke City of Roanoke
360 Campbell Avenue SW 215 Church Ave., SW, Rm 364 215 Church Ave., SW, Rm 461
Roanoke, VA 24016 Roanoke. VA 24011 Roanoke, V A 240 II
Phone: (540) 563.5316 Phone: (540) 853.2333 Phone: (540) 853-2821
Email: chartman@fsrv.org Email: Darl ene. burch am@roanokeva.gov Email: Ann. Sh a wver@roanokeva.gov
Grant Award Budget
DCJ5 Funds
Budget Categories Federal State Locality Match TOTALS
Consultant $0 $0 $0 $0
Equipment $0 $0 $0 $0
Indirect Cost $0 $0 $0 $0
Personnel $65,000 $0 $32,500 $97,500
Supplies/Other $0 $0 $0 $0
Travel $0 $0 $0 $0
Totals $65,000 $0 $32,500 $97,500
This grant is subject to all rules, regulations, and criteria included in the grant guidelines and the special
conditions attached thereto,
.L
~~~J~.
Leonard G. Cooke, Director
Cl~
. /
The undersigned, having received the Statement of Grant Award/Acceptance and the Conditions attached thereto, does hereby
accept this granl and agree to the conditions pertaining thereto, this day of ,20
Signature:
Title:
STATEMENT OF GRANT AWARD SPECIAL CONDITIONS
Department of Crim inal Justice Services
1100 Bank Street
Richmond, Virginia 23219
For the Juvenile Justice and Delinquency Prevention Title II Grant Program - Localities
Subgrantee: Roanoke City
Grant Number: 10-C5418JJ09
Federal Catalog Number: 16.540
Title: Across Ages in the City of Roanoke
Date: June 19, 2009
The following conditions are attached to and made a part of this grant award:
I. Where the Statement of Grant A ward retlects a required cash match contribution by the grant recipient, the recipient
agrees, by accepting the award, to provide the match as shown in non-federal cash match.
2. By signing the Statement of Grant A ward/Acceptance, the grant recipient agrees:
· to use the grant funds to carry out the activities described in the grant application, as modified by the terms and
conditions attached to this award or by subsequent amendments approved by DCJS;
· to adhere to the approved budget contained in this award and amendm~nts made to it in accord 'with these terms and
conditions;
· and to comply with all terms, conditions and assurances either attached to this award or submitted with the grant
application.
3. The subgrantee agrees to submit such reports as requested by DCJS. Funds from this grant will not be disbursed, if
any of the required Financial or Progress reports are overdue by more than 30 days unless you can show good cause
for missing the reporting deadline.
4. Grant funds, including state and local match, may be expended and/or obligated during the grant period. All legal
obligations must be liquidated no later than 90 d.ays after the end of the grant period. The grant recipient agrees to
supply a final grant financial report and return all received and unexpended grant funds (exclusive of local match) to
DCJS within 90 days after the end of the grant liquidation period.
5. By accepting this grant, the recipient assures that funds made available through it will not be used to replace state or
local funds that would, in the absence of this grant, be made available for the same purposes.
6. Subgrantee may follow their own established travel rates if they have an established travel policy. If a subgrantee
does not have and established policy, then they must adhere to. state travel policy. The state allows reimbursement for
actual reasonable expenses. Please refer to the following IRS website for the most current mileage rate:
http://www.irs.20v/taxpros/article/0..id=156624.00.html: Transportation costs for air and rail must be at coach
rates.
7. Within 60 days of the starting date of the grant, the subgrantee must initiate the project funded. Ifnot, the subgrantee
must report to the DCJS, by letter, the steps taken to initiate the project, the reasons for the delay, and the expected
starting date. If the project is not operational within 90 days of the start date, the subgrantee must obtain approval in
writing from the DCJS for a new implementation date or the DCJS may cancel and terminate the project and
redistribute the funds.
8. No amendment to the approved budget may be made without the prior approval of DCJS. No more than two
(2) budget amendments will be permitted during the grant period. No budget amendments will be allowed
after April 30, 20lO. Budget amendments must be requested using the on-line Grants Management
Information System (GMTS).
9. The subgrantee agrees to forward a copy to the DCJS of the scheduled audit of this grant award.
10. All purchases for goods and services must comply with the Virginia Public Procurement Act. Procurement
transactions, whether negotiated or advertised and without regard to dollar value, shall be conducted in a manner so as
to provide maximum open and free competition. An exemption to this regulation requires the prior approval of the
DCJS and is only given in unusual circumstances. Any request for exemption must be submitted in writing to the
DCJS. Permission to make sole source procurements must be obtained from DCJS in advance.
I J. Acceptance of this grant award by a local government applicant constitutes its agreement that it assumes full
responsibility for the management of all aspects of the grant and the activities funded by the grant, including assuring
proper fiscal management of and accounting for grant funds; assuring that personnel paid with grant funds are hired,
supervised and evaluated in accord with the local government's established employment and personnel policies; and
assuring that all terms, conditions and assurances-those submitted with the grant application, and those issued with
this award-are complied with.
12. Any delegation of responsibility for carrying out grant-funded activities to an office or department not a part of the
local government must be pursuant to a written memorandum of understanding by which the implementing office or
department agrees to comply with all applicable grant terms, conditions and assurances. Any such delegation
notwithstanding, the applicant acknowledges by its acceptance of the award its ultimate responsibility for compliance
with all terms, conditions and assurances of the grant award.
13. PROJECT INCOME: Any funds generated as a direct result of DCJS-grant funded projects are deemed project
income. Project income must be reported on forms provided by DCJS. The following are examples of project
income: Service fees; Client fees; Usage or Rental fees; sales of materials; income received from sale of seized and
forfeited assets (cash, personal or real property included).
14. Prior to DCJS disbursing funds, the Subgrantee must comply with the following special conditions:
a.) Submit a revised itemized budget and budget narrative. Move all excess funds over $32,500 to category #7 in the
Itemized Budget form.
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COMMONWEALTH of VIRGINIA
Leonard G. Cooke
Director
Department o.fCriminal Justice Services
NOTICE
1100 Sank Street
Richmond. Virginia 23219
(804) 786-4000
TDD (804) 386-8732
To: Grants Project Administrator
From: Janice Waddy, DCJS Grants Administrator
Re: Post A ward Instructions and Reporting Requirements
PLEASE READ VERYCAREFULLY.
CJ GRANT A WARD AND SPECIAL CONDITIONS:
Please review your Award and Special Conditions very carefully. Pay attention to the
last Special Condition listed. This Special Condition may require additional documentation
from you before grant funds can be released. Sign and date the grant award acceptance and
submit any Special Condition documentation to:
Grants Administration
Department of Criminal Justice Services
1100 Bank Street, 12th Floor
Richmond, Virginia 23219
CJ REPORTING REQUIREMENTS
By accepting the accompanying grant award, you are agreeing to submit on-line quarterly
progress and financial reports for this grant throughout the grant period, as well as final
reports to close the grant. No eligible current recipient of funding will be considered for
continuation funding if, as of the continuation application due date, any of the required
Financial and Progress reports for the current grant are more than thirty (30) days
overdue. For good cause, submitted in writing by the grant recipient, DCJS may waive this
provision.
Financial reports and progress reports are due no later than the close of business on the
12th working day after the end of the quarter (*except P APIS reports which are due by
the end of the following month). Reports are required even if no expenditures have
occurred during the quarter. Requests for Funds will not be honored from grant recipients
who do not fulfill this reporting obligation. A schedule of due dates is also attached for
your reference.
Criminal Justice Service Board' Committee on Training' Advisory Committee on Juvenile Justice
Advisory Committee to Court Appointed Special Advocate and Children's Justice Act Programs
Private Security Services Advisory Board' Criminal Justice Information Systems Committee
www.dcjs.virginia.gov
""
a PROGRESS REPORTS
Refer to our website: httl)://www.dcis.vire:inia.e:ov/ for submitting progress reports through
the Grants Management Online Information System. In order to use this web-based system,
if you have not previously done so, you must obtain a user name and password set up by
DCJS Grants Administration, You are required to use the on-line system to submit your
progress reports.
a FINANCIAL REPORTS
Refer to our website: httD://www.dcis.vire:inia.e:ov/ for submitting financial reports through
the Grants Management Online Information System. In order to use this web-based system,
if you have not previously done so, you must obtain a user name and password set up by
DCJS Grants Administration. You are required to use the on-line system in reporting your
expenditures.
D REOUESTING GRANT FUNDS
Refer to our website for requesting funds through the Grants Management Online
Information System. In order to use this web-based system, if you have not previously done
so, you must obtain a user name and password set up by DCJS Grants Administration.
*Please note, you can access this system using the same password assigned for the on-line
financial reporting system. Grant recipients must draw down tlte full grant award amount
between June 15, 2009 and June 26, 2009.
D BUDGET AMENDMENTS
Budgets can be amended in most DCJS grant programs with prior approval. Please review
your special conditions carefully to determine the requirements and procedures for amending
budgets. Refer to our website for the Grants Management Online Information System.
*Please note again that you can access this system using the same password assigned for the
on-line financial reporting system.
Paper copies o{tlte Budl!et Amendments will no lonl!er be accepted. You are required to
use the on-line system for submittinf! budl!et amendments.
If you have any questions, please contact Virginia Sneed bye-mail at
virginia.sneed@dcjs.virginia.gov.
genpgms.
)
PROJECTED DUE DATES
FINANCIAL & PROGRESS REPORTS
Reports are due by the 12th workinJ! day following the close of the quarter covered in the report.
Financialreports are required even if no expenditures have occurred
QUARTER ENDING DUE DATE
6/30/2009 7/17/2009
9/30/2009 10/19/2009
12/3 1/2009 1 /21/201 0
3/31/2010 4/16/2010
6/30/2010 7/19/2010
9/30/2010 10/19/2010
12/31/20 I 0 1/20/20 II
3/31/2011 4/18/2011
6/30/2011 7/19/2011
Family Service of Roanoke Valley
Page 1
,
MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF ROANOKE
AND FAMILY SERVICE OF ROANOKE VALLEY
THIS MEMORANDUM OF UNDERSTANDING ("Memorandum") is made and entered
into the First day of July, 2009, by and between the CITY OF ROANOKE, and Family Service of
Roanoke Valley ("Family Service").
For and in consideration of the mutual promises and obligations set forth in this
Memorandum, the sufficiency of which is hereby acknowledged, the parties agree as follows:
ARTICLE I
PURPOSE
The purpose of this Memorandum between the parties is to continue the City of Roanoke and
Family Service of Roanoke Valley partnership designed to replicate the Across Ages model
program in accordance with the grant award and Sta~ement of Grant Award Special Conditions
(attached herein) as provided by the Department of Criminal Justice Services to the City of
Roanoke and to Family Service of Roanoke Valley.' Across Ages programming will be
v
implemented by Family Service of Roanoke Valley staff for the targeted population as purchased
services as described in the grant #1 Q-C5418JJ09.
In its third year of the Department of Criminal Justice Services grant funded project, the goal is to
engage 40 City of Roanoke youth (fourth through eighth graders) in the Across Ages program,
during the grant award period of July 1, 2009 through June 30, 2010. Across Ages programming
will include mentoring, service learning, life skills and family involvement to respond to Roanoke's
Youth Comprehensive Plan: A Call to Action to build developmental assets and thereby reduce
the likelihood of problem behaviors among our city's youth.
ARTICLE II
GOALS AND OBJECTIVES
The City of Roanoke Across Ages proposal was written in response to the Roanoke Youth
Comprehensive Plan's goal of boosting at least five developmental assets or protective factors by
2009, focusing on the least available developmental assets among our city's youth. Specific
outcome objectives are to increase: access to constructive, creative activities after school;
feeling valued by the community; having positive adult role models; family communications; the
valuing of restraint; confidence in making healthy choices; and perceiving the harm of
Family Service of Roanoke Valley
Page 2
substances. These seven factors have been found to be protective among middle school youth,
reducing the likelihood that the youth will engage in problem behaviors such as truancy, dropping
out of school, substance use and sexual activity. The outcome objectives of the Across Ages
program will be evaluated incorporating the required performance measures as identified by the
Department of Criminal Justice Services.
ARTICLE III
OBLIGATIONS OF THE PARTIES
The parties to this Memorandum agree that the following represents their respective obligations:
A. City of Roanoke's obligations:
1. Serving as the fiscal agent for the Across Ages partnership project, the City of
Roanoke's appropriate financial officer will submit the financial reports following the post
award instructions and reporting requirements provided by the Department of Criminal
Justice Services in accordance with the scheduled deadlines: October 19th, 2009,
January 21,2010, April 16, 2010 and July 19, 2010. Financial reports are required
even if no expenditures have occurred.
2. In accordance with the Grant Award budget, Family Service will be reimbursed for
expenses incurred including personnel, training by Dr. Andrea Taylor, consultation costs,
supplies, travel and fees paid to area after school programs to enroll the targeted
population in after school care as appropriate with the total amount of purchased
services to not exceed $65,000.
Requests for reimbursement must be accompanied by copies of receipts andlor invoices
specific to this program. Family Service shall also provide documentation verifying
payment of staff costs. Payment will be made to Family Service within fourteen (14) days
from date of receipt, subject to the approval of the City of Roanoke. The City of Roanoke
reserves the right to refuse payment to Family Service in the event that Family Service
submits a reimbursement request beyond the contract expiration date.
B. Family Service of Roanoke Valley's obligations:
1. Family Service will provide the trained staff necessary to implement the Across Ages
best practice methods for mentoring, service learning, leadership skill development
and family outreach throughout the 2009-2010 school year unless the funding
Family Service of Roanoke Valley
Page 3
situation changes and finances no longer allow for such staffing.
2. Family Service will provide the appropriate administration for quality control of Across
Ages through oversight by a qualified Program Manager.
3. Family Service will complete the program reports upon the forms required by the
Department of Criminal Justice Services, such report form attached to this contract
as exhibit "An, meeting expected deadlines in a timely manner paying due attention to
accuracy and comprehensiveness requirements. Program reporting requirements
will be met adhering to the deadline schedule: October 19th, 2009, January 21,
2010, April 16, 2010 and July 19, 2010.
".
4. Family Service will complete criminal background, DMV a~d child abuse registry.
checks on its staff and will not hire anyone convicted of a felony and/or who is listed
on the child abuse registry and no one with a reckless driving conviction or DUI will
transport students. All staff will be required to have a current valid drivers' license
and a vehicle with up-to-date inspections and registrations.
5. All Family Service staff will comply with the agency's risk management policies and
procedures: using vehicles with current inspection stickers, buckling up all
passengers, locking doors while transporting and avoiding cell phone use while
driving and any other procedures the agency or local jurisdiction authorities deem
appropriate to promote transportation safety.
6. Family Service agrees to follow and provide the services stated in the project"
proposal. Such proposal is attached to this contract as exhibit "8" and made a part
here of.
7. No students will go on a field trip unless parent permission has been obtained in
advance.
8. No students will complete the evaluation surveys unless parent permission has been
obtained using the approved Informed Consent Form with a parent Signature
provided in advance of survey administration.
Family Service of Roanoke Valley
Page 4
9. Family Service of Roanoke Valley agrees to comply with the policies and procedures
required by the funding source, the Department of Criminal Justice Services,as'
presented in the general grant conditions and assurances regarding lobbying,
debarment, suspension and other responsibility matters and drug.free workplace
requirements.
ARTICLE IV
INSURANCE
Family Service of Roanoke Valley shall obtain and maintain during the life of this Memorandum,
the insurance policies required by this Article. Any required insurance policies shall be effective
prior to the beginning date of this Memorandum. The following policies and coverage are in place:
An umbrella liability policy following the form of the underlying primary coverage in a minimum
amount of $1,000,000. Such coverage shall be accompanied by a certificate of endorsement and
furnished by Family Service of Roanoke Valley to the CITY OF ROANOKE.
Family Service of Roanoke Valley and its subcontractors, if any, involved in this Contract shall
maintain the following insurance coverages with a quality company, written on an occurrence
basis, issued by a company licensed to transact business in this State, during the life of this
Contract, and shall furnish the City with certificates of insurance which shall also include
insurance deductibles, if applicable. The certificates shall name the City and its officers, agents
and employees as additional insureds, providing coverage against any and all claims and
demands made by a person or persons whomsoever for property damages or bOdily or personal
injury (including death) incurred in connection with the services to be provided under this Contract
with respect to the Commercial General Liability coverage and the Automobile Liability coverage.
With respect to the Workers Compensation coverage, Family Services' insurance company shall
waive rights of subrogation against the City and its officers, agents and employees.
A. Commercial General Liability: $ One Million
$Two Million General Aggregate Limit (other than Products/Completed Operations).
$ One Million Products/Completed Operations Aggregate Limit.
Family Service of Roanoke Valley
Page 5
$ One Million Personal Injury Liability (including liability for slander, libel, and defamation
of character).
$ One Million each occurrence limit (including liability for Contractual, and Owners and
Family Services' Protective).
B. Automobile Liability; $ One Million combined single limit with applicable endorsement to
cover waste cargo.
C. Workers Compensation and Employers Liability:
Workers Compensation: statutory coverage for Virginia
Employers Liability:
$100,000.00 Bodily Injury by Accident each occurrence
$500,000.00 Bodily Injury by Disease Policy Limit.
$100,000.00 Bodily Injury by Disease each employee.
D. The above limit amounts may be met by an umbrella liability policy following the form of
the underlying primary coverage in a minimum amount of $ One Million.
E. Proof of Insurance Coverage:
1. ~amily Service shall furnish the City of Roanoke with the required certificates of
insurance showing the type, amount, effective dates and date of expiration of the policies.
2. The required certificates of insurance shall contain substantially the following
statement:
Should any of the above described policies be cancelled before. the expiration date thereof the
issuing company shall mail 30 days written notice to City of Roanoke, Risk Manager, 215 Church
Avenue, S.w., Room 506, Roanoke, VA 24011. The telephone number is (540) 853-1856.
Family Service of Roanoke Valley
Page 6
ARTICLE V
INDEMNIFICATION
Family Service of Roanoke Valley agrees and binds itself and its successors and assigns to
indemnify, keep and hold the City and its officers, employees, agents, volunteers and
representatives free and harmless from any liability on account of any injury or damage of any
type growing out of or directly or indirectly resulting from any act or omission of in its Across Ages
program: the failure, refusal or neglect of Family Service of Roanoke Valley to perform any duty
imposed upon or assumed by Family Service under the terms of this Memorandum or any
violation of Federal, State or Local law. In the event that any suit or proceeding shall be brought
against the City of Roanoke or any of its officers, employees, agents, volunteers or
representatives at law or in equity, either independently or jointly with Family Service of Roanoke
Valley on account thereof, Family Service of Roanoke Valley, upon notice given to it by City
Councilor any of its officers, employees, agents, volunteers or representatives, will pay all costs,
including attomey's fees, of defending the City of Roanoke or any of its officers, employees,
agents, volunteers or representatives in any such action or other proceeding. In the event of any
settlement or any final judgment being awarded against the City or any of its officers, employees,
agents, volunteers or representatives, either independently or jointly with Family Service of
Roanoke Valley, then Family Service of Roanoke Valley will pay such settlement or judgment in
full or will comply with such decree, pay all costs and expenses of whatsoever nature and hold
the City of Roanoke or any of its officers, employees, agents, volunteers or representatives
harmless therefrom.
ARTICLE VI
TERM AND EXTENSION OF MEMORANDUM
Term. This Memorandum shall be from July 1, 2009 until June 30, 2010, subject to the
termination rights of the parties as set forth in this Memorandum.
Extension. This Memorandum may be extended for an additional one year term(s) by the written
agreement signed by both parties sixty (60) days prior to the end of the current term.
Family Service of Roanoke Valley
Page 7
ARTICLE VII
TERMINATION
Termination: This Memorandum may be terminated by either party at any time, for any cause, or
no cause, upon sixty (60) days written notice signed on behalf of either party.
ARTICLE VIII
NOTICE
Notice. Any notice, request, or demand given or required to be given under this Memorandum
shall, except as otherwise expressly provided herein, be in writing and shall be deemed duly
given only if delivered personally or sent by certified mail, return receipt requested to the
addresses stated below:
To City of Roanoke Designee:
Darlene Burcham
City Manager
215 Church Avenue SW
Roanoke, VA 24011
To Agency Representative:
Family Service of Roanoke Valley
John F. Pendarvis, President and CEO
360 Campbell Ave SW
Roanoke, VA 24016
Notice shall be deemed to have been given, if delivered personally, upon delivery, and if mailed,
upon the third business day after the mailing thereof.
~,
Family Service of Roanoke Valley
Page 8
ARTICLE IX
MISCELLANEOUS
ComOliance with the Law. Family Service of Roanoke Valley agrees to comply with all local, state
and federal laws as the law currently exists or may exist in the future during the term of this
Memorandum.
Assicmment. The provisions of this Memorandum are for the exclusive benefit of the parties
hereto and not for the benefit of any third person, nor: shall this Memorandum be deemed to have
conferred any rights, express or implied, upon any third person unless otherwise expressly
provided for herein.
Captions and HeadinQs. The section captions and headings are for convenience and reference
purposes only and shall not affect in any way the meaning or interpretation of this Memorandum.
Severabilitv. The invalidity, illegality or unenforceability of any provision of this Memorandum as
determined by a court of competent jurisdiction shall in no way affect the validity, legality or
enforceability of any other provision hereof.
Waiver. No failure of any party to insist upon strict observance of any provIsIon of this
Memorandum, and no custom or practice of the parties at variance with the terms hereof, shall be
deemed a waiver of any provision of this Memorandum in any instance.
Governino Law. This Memorandum shall be governed by and construed in accordance with the
law of the Commonwealth of Virginia.
Entire Aoreement. This Memorandum represents the entire integrated agreement between the
parties and supersedes all prior negotiations, representations or agreements, either written or
oral. This Memorandum of Understanding shall not be amended or modified except by written
instrument signed by the parties.
Signature of Agency Representative Identified Above:
-;/.d- /2~
t r
Date: 7 k/~9
I (
Family Service of Roanoke Valley
Page 9
Signature of City of Roanoke Representative:
Date:
Family Service of Roanoke Valley
Page 10
Attachment "A"
DOJ Quarterly Report Forms
/]
Quarterly Progress Report
Department of Criminal Justice Services
202 North 9th Street Richmond, Virginia 23219
Subgrantee: Grant Number:
Project Title: Date of Report:
Grant Period: I To: Final Report? Yes I:) No 0
Date Project Completed: I Report Period Ending: 9/30 Q 12/31 Q 3/31 0 6/30 0
Program Administrator: Project Director:
Progress reports are required as part of the program reporting requirements of the Department of Criminal Justice
Services. Programs such as the School Resource Officer, LETPP, CASA and others have special reporting
forms. Please refer to guidance from your DCJS grant monitor for specific reporting requirements.
The report should include:
I. Prol!ram Activities and Issues
Describe in narrative forin the program of your project during this reporting period. If this is a final report,
the report should be cumulative as well.
A. Make reference to the project workplan describing any activities relative to the achievement of
objectives. Explain any changes in projected activities and workplan time frames.
B. Integrate within the narrative an analysis of the data presented on the Evaluation Report Fonn as it
supports the achievement of objectives.
II. Workplan Status Reoort
Complete the Quarterly Workplan Status Table. Under the "Objective" column, list each grant
objective. Under the "Activity Documentation" column, briefly describe the progress made toward
implementing each objective during this reporting period. Provide any relevant evaluation
documentation and data. Under the "Status of Activities" column, l~st the status of each objective or
activity as initiated, ongoing, partially completed, or completed.
III. Evaluation Plan Reoort
Enclose a form/narrative for reporting data you have collected as part of the evaluation process. Please
refer to the program guidelines for requirements.
To submit your quarterly progress report, you are required to use DCJS' Grants Management Infonnation System
(GMIS) Online, a web-based system. To access GMIS Online, you must obtain a user name and password from
DCJS Grants Administration via e-mail at GrantsWeb@dcis.virginia.gov
Reports are due by the 12th working day following the close of the quarter covered in the report. Progress reports
are required even if no activity occurred.
To submit progress reports online through the Grants Management Infonnation System (GMIS), refer to the
GMIS Online Manual http://www .dci s. virginia.gov/l!rantsAdmin istration/ gmis/index.cfm?menuLevel=4
Rev 07/07
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Family Service of Roanoke Valley
Page 11
Attachment "B"
Project Proposal
..
Grant APPliccroOI~
Ii
Department of Criminal Justice Services, 202 N. Ninth Street, Richmond Vir inia 23219
I Grant Program: JJDP Delinquency Prevention Grant Program I Congressional 6 Congressional I
I Oistrict(s) I District _j
I Applicant: I City of Roanoke Faith Based 0 Yes X No
.. Or anization?
I Applicant Federal 10 54-60011569 . Best Practice? X Yes No
Number: I I ~
Jurisdictiontl Ciy of Roanoke: 24011124012124013/24014,24015/24016,24017124018)24019 I
'I Served and Zip I I
Codes:
I Program Title: I JJOP - Across Ages in the City of Roanoke I
I Grant Period: July 1, 2009 - June 30, 201 0 ~
I Type of Application: New
X Continuation of Grant Number 09-B5418JJ07
DRevision of Grant Number
Title:
. .
I Cheryl W. Hartman, Ph: D. I Darlene Burcham
~ector, Youth Development-rity Manager .
Family Service of Roanoke
Valle ~
360 Campbell Ave SW 215 Church Ave SW
Roanoke, VA 24016 Roanoke, VA 24011
540-853-2333
540-853-1138
darlene.b am
Director of Finance
j
~
Address:
215 Church Ave SW
Roanoke, VA 24011
I Phone:
Fax:
E-Mail:
540-853-2824
540-853-2940
ov ~n.shawver@roanokeva. ov
Si nature 0 Pro 'eet Administrator:
. .
Across Ages in the City of Roanoke will continue into ear III to use mentoring, service learning, life skills and family
involvement to respond to Roanoke's Youth Comprehensive Plan: Call to Action to build such developmental assets as
school bonding, access to positive adult role models, valuing restraint and getting positively engaged in one's community
and improving family relationships. The impact of building these protective factors will be studied in relation to
preventing substance use and school dropouts. This evidence-based program will be implemented by Family Service
of Roanoke Valley in collaboration with various after school programs, in order to reach at least 40 high risk youth
(either truants or relatives of incarcerated individuals or youth otherwise at high risk of dropping out of school).
State
Personnel I ~ $65,000 I $32,500 $97,500
Consultants I
I -i t-1
Travel
I Equipment J I $65,000 t2'~0
I Supplies/Other
W:ndirect Costs ~ - $97,500 ~
L Total Requested I
Table of Contents
DMUM~ft~~ ~~quired for the Qont;nua!;on Appl~cat;on from the ~;ty of ~oanoke Por
Across Ages
Face Sheet.......................... 0............... .. 0..000.0.00................ 00....0.. Page I
Table of Contents.... .... .......... ... 0...' .... .................... ...................... Page 2
Itemized Project Budget for New Grant Period..................................... Page 3
Budget Narrative ........... . . . . . . . . . . . . . . . 0 . . . . . . . . . . . . . . . . . . . . . . 0 . . . . . . . . . . , . . . . . . . . . . .. Page 6
Project Narrative......................,....................,.................. 0.......... Page 9
Baseline data and evaluation data to date ...... o. . . . . . . . . . . . . . . . . . . . . . . 0 . . . . . . . . . . .... Page 12
Program W orkplan 0.................... 0.. .... .. .. .... .. . . . . . . . . . 0 ...0.. . . . 0 . . . . . . . . .... Page 18
Performance Measures for Mentoring - Program Area #21 ................,...... Page 19
General Grant Conditions and Assurances.... 0.00.... .............................. Page 28
Certifications Regarding Lobbying, Debarment etc............... 0.............. 0 . Page 33
Letters of Support... . ................. 0" 0........ 0.............. ....................... Page 35
-2-
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1. Personnel/Employees DCJS FUNDS APPLICANT MATCH TOTAL
. Position Annual Hours
a. Name of Employees Titles Salary Rate Devoted FEDERAL STATE CASH IN-KIND
$0
$0
$0
~O
$0
$0
TOTAL $0 $0 $0 $0 $0
b. Fringe Benefits $0
FICA % = $0
RETIREMENT" $0
OTHER (Itemize) = $0
TOTAL $0 $0 $0 $0 $0
TOTAL PERSONNEL (A+B) $0 $0 $0 $0 $0
2. Consultants (Including Travel and Subsistence) "r":" . DCJS FUNDS APPLICANT MATCH TOTAL
FEDERAL STATE CASH IN-KIND
a. Individual Consultants
Type Evaluation $50/hr $0
Hours Devoted: 60 hours $2,500 $500 $3.000
TOTAL $0 $2,500 $500 $0 $3,000
b. Oraanizatlons and Associations
Type: After school partners $588/child X 60=$35280 $9 280 $26,000 $35,280
Fee: $588/child X 60 = $35,280
Family Service of RV
Time devoted: Pr Dr 450 hrs proj Dir $28.50fhr $9,000 $3,825 $12,825
Program Coord 1950 hrs prog coord $16.50/hr $20,000 $12,175 $32,175
Prev.SDecialist 1950 hrs Prev Speci $13.00/hr $16,204 $9,146 $25 350
Accountant 500 hrs Accountant $15.oolhr $6 000 $1,500 $7,500
Mentors 1440 hrs Mentors $17.50Ihr $25,200 $25,200
Materials supplied $4,920.00 $4,920 $4 920
TOTAL $0 $60,484 $57,566 $25,200 $143,250
c. Consultants' Subsistence I
Number of Days: $0
Rate/Dav: Service leamin. .421mi X 2400 $0
Mentors' travel .42 X 2400 r. 'TOTAL $0 $2,016 $0 $0 $2,016
TOTAL CONSULTANTS Ca+b+c:) $0 $65 000 , $58,066 $25,200 $148,266
'.1
- -) -
dcjlHlXc:ol-1212001
~
\.1
3. Travel and Subsistence for Pro ect Personnel
DCJS FUNbs
FEDERAL STATE
APPLIcANT MATCH
CASH IN-KIND
TOTAL
x
$0 $0 $0
'~;<' , -, r .... '~':r' :f,;~1 't.:;,~ .
..,,~;~fJI!llfrlrt:':)!i:l:'n,: 'J.t! li:ll',.1
$0
$0
$0
$0
$0
I
x
c.
x
d. Air or oIher fares
4. E ul ment
DCJS FUNDS
APPLICANT MATCH
TOTAL
Type
Purchase or
Quantity Unit Price Rental FEDERAL STATE CASH IN-KINO
$0
$0
$0
TOTAL EQUIPMENT: $0 $0 $0 $0 $0
5. Supplies and Other Expenses DCJS FUNDS APPLICANT MATCH TOTAL
FEDERAL STATE CASH IN-KIND
Type Quantity Price 1
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
,. ' . ".. '.
TOTAL SUPPLES AND OTHER: $0 $0 $0 $0 $0
6. Indirect Cost DCJS FUNDS APPLICANT MATCH TOTAL
FEDERAL STATE CASH IN-KIND
I I $0
I; .' eo.,." '!:/';':,"",' .... .',>. . ,"".': :',::. ;""">',:....,.."'.'.'h
.... ..:' '. . .""; . TOTALINDIREC1:COST:'h $0 $0 $0 $0 $0
GRAND TOTAL:': .:<
$0
$65,000
$58,066'
$25,200
$148.266
7. Cash Funds
. I
~
""
..
cilSll funds from sOllces other than grant program supporting tnlS project. (ItemIZe) ..
Do nol add to requested Project Budget Summary accounts.) .
Vniled Way of Roanoke Valle\ (Familv Service Cash Match) $32,066 $32,066
After school oroarams' orivate donations SUDDOr! $26,000 $26,000
TOTAL: $58,066 $58,066
- 5"-
D~..,.o 1 "f 1
"",..;.. ............1 ~'"'J')f'\n..
Across Ages in the City of Roanoke
BUDGET NARRATIVE
The following costs were determined to honor the goal of frugality and program quality.
The City of Roanoke will continue to contract services with Family Service of Roanoke
Valley as the professional provider of the prevention program entitled Across Ages in the
City of Roanoke. Family Service is a private, not-for-profit agency who has provided
human services in the City of Roanoke for 107 years. During the past twelve years this
agency has specialized in youth development and prevention programming applying the
best practices of service learning, mentoring and prevention-focused life skills
development among Roanoke City's youth. This expertise provides justification for
purchasing the professional services of Family Service of Roanoke Valley.
1. Personnel/employees - City of Roanoke is the fiscal agent and project
administrator for the project, which will be implemented by Family Service of
Roanoke Valley on a purchased professional services basis.
2. Consultants:
a. For individuals to be reimbursed for services on a fee basis, list
each type of consultant or service, the proposed daily fee rate,.and
the amount of time to be devoted to such services:
Dr. Lydia Marek will provide the evaluation consultation required in the
evaluation plan in Year III of Across Ages. The youths' pretests and
posttests will be analyzed to identify improvement in relation to the
outcome objectives of the project.
Costs are calculated as a deliverable per the evaluation contract
Analyses will be completed for a total cost of $3,000
Total to be funded by DCJS
Amount of cost to be covered by Family Service (cash match)
(Cash match comes from United Way of Roanoke Valley)
b. For organizations, including professional associations and
educational institutions. performing professional services,
indicate type of services being performed and the estimated contract
price.
Family Service is the organizational consultant through whom the following
services would be purchased, including the subcontracted services from the
after school program partners. To implementAcross Ages the model calls
for adequate staffing to provide social competency sessions weekly, service
learning weekly, one-on-one mentoring on a weekly basis and monthly
family activities. To adequately staff Across Ages 1 FTE is recommended at
the least per 25 youth. In Roanoke the target is to reach 60 youth and the
following staffing structure would be made possible by the proposed budget.
$2,500
500
.-(p-
Family Service of Roanoke Valley would staff Across Ages as follows:
Project Director (salary and benefits) $28.50/hour X 450 hrs = $12,825
Amt funded by DCJS Prevention Grant = $ 9,000
Amt funded by United Way monies 3,825 (cash match)
Program Coordinator (salary + benefrts)16.50/hr X 1950 hrs = $32,175
AMt fu~dM by DCJg Pr~v~~tio~ Qfant = C20,OOO
Amt funded by United Way monies 12,175 (cash match)
Prevention Specialist (salary+benefits) $13.00Ihr X 1950 hrs = $25,350
Amt funded by DCJS Prevention Grant =$16,204
Amt funded by United Way monies 9,146 (cash match)
Accountant (salary+benefits) $15.00Ihr X 500 hrs = $7,500
Amt funded by DCJS Prevention Grant $ 6,000
Amt funded by United Way monies 1,500 (cash match)
Total to be funded by DCJS for Family Service staffing = $51,204
Family Service's cash match total for staffing costs = $26,646
(Cash match comes from United Way of Roanoke Valley)
After school (AS) oroaram oartners (3 program partners) would provide the
after school setting where Across Ages will occur, providing on site
supervision (West End Center, the Presbyterian Community Center and
Apple Ridge Farm). Each of the partner sites spends approximately $588
per child for the weekly social competency + weekly service learning +
monthly family night out events X 30 weeks of the school year, which is 36
weeks long - allowing for first 5 weeks of start up time and ending one week
before school ends).
$588/youth X 60 youth to estimate total cost of after school care =
Amt funded by DCJS Prevention Grant =
Amt funded by after schools' resources (cash match)
Mentors - volunteers (in-kind match)
Across Ages involves linking mentors with youth one-on-one
60 mentors X 4hr/month X 6 months = 1440 X $17.50 =
Amt funded by DCJS Prevention Grant =
Amt contributed in-kind =
SUPPLIES (averaaes $82/child X 60 children)
Supplies to be purchased by Family Service of Roanoke Valley:
Service learning supplies (60 service projects X $15 each) =
Postage ($20/month X 12 months)
Telephone ($85/month X 12 months)
Social competency booklets for 60 children ($22.50 X 60)
Copying/correspondence supplies
Total for materials
Amt funded by DCJS prevention grant =
Amt funded by Family Service (cash match) =
(Cash match comes from United Way of Roanoke Valley)
- 7-
$35,280
$ 9,280
$26,000
$25,200
o
$25,200
1900
240
1020
1350
410
4,920
o
$4,920
c. Travel and subsistence.
FSRV staff mileage for service learning outings
60 X 2 milweek X 20 trips = 2400 X .42
Mentors' mileage
60 X 2 mi/week X 20 trips = 2400 X .42
Total Family Service's subsistence and travel
Amount funded by DCJS for travel & subsistence
1,008
1,008
2,016
$ 2,016
TOTAL REQUESTED OF DCJS:
$65,000
- S"
PROJECT NARRATIVE FOR CONTINUATION APPLICATION FOR 2009 - 2010
Department of Criminal Justice Services
202 North 9th Street Richmond, Virginia 23219
Subgrantee: City of Roanoke Grant Number: 09-A5418JJ07 -
Project Title: JJPD - Across Ages in City of Roanoke Date of Proposal: 4/13/09
Proposed Grant Period: To: Final Report? Yes 0 No X
July 1,2009 June 30, 2010
Date Project Completed: June 30,2010 I Project Narrative for Continuation Application for 2009 - 2010
Program Administrator: Darlene Burcham Project Director: Cheryl Hartman, PhD
I. Prol!ram Activities As Implemented to Date for Across A2es in the Citv of Roanoke
The City of Roanoke in 2009-20 10 again plans to purchase services from Family Service of
Roanoke Valley to implement the Across Ages SAMHSA model prevention program in conjunction with
three aJter-school program partners (the Presbyterian Community Center, the West End Center and Apple
Ridge Farm's Aspire 2016 program) targeting middle school students. Referrals will continue to be made
by Roanoke City Public Schools oftmant students, for enrollment in Across Ages. The continuation
proposal plan is to expand enrollment in Across Ages from 40 to 60 students. AU four required elements
of the program model will again be replicated: social compctency (or life skill training), service learning
(linking students with service projects that benefit the community), family night out events (held on a
monthly basis) and mentoring.
Program implementation for Years I and II has been on schedule and the program goals and
objectives have been met as documented in the attached evaluation report. Family Service's staff and
community partners completed the appropriate training to learn how to replicate Across Ages from the
person who developed the program, Dr. Andrea Taylor of Temple University. To date 48 youth have been
involved, exceeding the goal of 40 students.
An evaluation study has been completed for the City of Roanoke's Across Ages program in Year I
(2007 - 2008). In summary, in Year I the project met its objectives as revealed in the Performance
Measures on number of youth served (at 90%), perception of harm of substance use, knowledge of
substance use and suppressing the use of substances among the youth who completed the project. School
attendance improved for two sites and the truancy objective was documented as achieved at aU three sites.
Overall, the family relationships and social competence improvement objectives were also achieved.
Most of the exceptions to improvement were due to a ceiling effect. The Presbyterian Community Center
had some areas that did not achieve improvement like valuing restraint in using cigarettes and in their
level of absenteeism. Improving parental commitment to high school attendance rates is a goal for 2009-
2010. Mentor recruitment for the Presbyterian Community Center has been intensive and has already
resulted in a higher level ofmentoring relationships for 2008-2009.
The goal in Across Ages in Years II and III is to continue these mentoring relationships, problem-
solving life skill sessions, family night educational events and service learning to enhance school
attendance and the valuing of substance use restraint even further, building on the successful
achievements found in Year L Enrollment in Year II has exceeded the performance measure target of 40
students with 48 youth enrolled and 45 who regularly participate.
The biggest challenge of the Across Ages approach is recruiting sufficient mentors. The youth are
connected with senior citizens regularly at their service learning sites (at least monthly), but to date our six
staff supplement the volunteer mentors who have been recruited. One-an-one mentoring has only been
achieved for 75% of our students. The mentors are meeting at least twice a month with their mentees for
c
- i-
Rev 07/07
mentoring activities. Mentors are recording times they have spent together and report that information to
the mentoring coordinators.
Family outreach programs have been offered regularly, including monthly meetings with parents
that include the children and community events like the special "ALL Can Achieve the Dream" program,
involving the whole family and featuring inspirational speakers on Martin Luther King Jr Day. There were
approximately 120 persons in attendance. Families will also be invited to participate together in service
learning on April 25th, Global Youth Service Day, when 25 different service projects will be offered.
Social competency lessons are being taught weekly at the after-school program sites. During Year
II there have been 45 (of the 48 enrolled) students who have participated regularly in the Across Ages life
skills sessions and each of the four program components, All students have obtained the appropriate
permission with signed paperwork from their parents/guardians, allowing for participation in the program
and its activities.
Service learning activities take place at least twice a month and have included visits to the Raleigh
Court Health Care Center and Morningside Manor (both places house senior citizens in need of
companionship). Students received special sensitivity training on how to relate to the elderly. Other
'projects have included outreach to animals, preparing Family Night Out activities, planning activities for
younger children at the centers, preparing a photography exhibit for the "ALL Can Achieve the Dream"
event on Martin Luther King Jr Day and planning and designing service projects for families to complete
on Global Youth Service Day, April 25th,2009.
The only major challenge facing Across Ages is the difficulty encountered in recruiting sufficient
mentors so that 100% of the children can have one-an-one mentoring. Family Service's staff, high school
students and area college students are filling the gap for needed mentors. New partnerships with the
Roanoke Valley Chamber of Commerce's Leadership Roanoke Valley program and additional faith-based
groups are broadening the base for mentor recruitment. These recruitment efforts will be continue,d into
2009-2010. A particular interest has been identified in recruiting career mentors for Across Ages youth. It
is hoped that a summer career day at Apple Ridge Farm will serve to introduce career goals to the students
and might serve as a vehicle for attracting more mentors who can serve as career mentors.
II. Goals. obiectives. activities and evaluation for 2009 - 2010
The City of Roanoke Across Ages project will continue in 2009 - 20 I 0 to measure the required outputs
and outcomes for Program Area #21 on Mentoring. Regarding number of youth served, the objective will
continue to expand such that Family Service will serve 60 youth in the Across Ages project, an expansion
of 50% from 40 students in 2008-2009.
The goals ofthe City of Roanoke Across Ages project remain the enhancement of protective factors and
the reduction ofrisk factors related to the problem behaviors that threaten the welfare of Roanoke's youth:
alcohol, cigarette and marijuana use, sexual activity, and truancy. Across Ages is an evidence-based
program model that has been found to effectively improve youths' developmental outcomes. Family
Service staff will continue to work with the variou~ community partners to sponsor each of the required
activities that comprise the Across Ages model: social competency skill building, family strengthening
monthly activities, service learning for the youth, and mentoring.
The specific, measurable objectives of the City of Roanoke's Across Ages project will continue to be to
strengthen school, community, family and individual protective factors and to reduce the individual risk
factor of low perception of harm of substance use and the school risk factor of low school bonding. As a
result of these impacts on multiple protective and risk factors, the hypothesis of impact is that problem
behaviors among youth will consequently be less likely. The perfarmancemeasures that will be
monitored align with the Mentaring Program Area #21 in the logic model.
-10-
Rev 07/07
To evaluate the following objectives a pretest survey and posttest survey have been designed with input
from Dr. Taylor, the program model trainer, and from an evaluation consultant from Virginia Tech, Dr.
Lydia Marek. The following objectives will be evaluated using the indicators required of MentoTing
Programs that fall in Program Area #21 (see attached chart of Title II Formula Grant Program
Performance Measures PA 21: Mentoring - Output and Outcome Performance Measures).
Output Measure #11: Number of program youth served (documenting number of program youth carried
over from the previous reporting period plus new admissions)
Outcome Measure 3a - Substance Use: number and percent of program youth who exhibited a decrease
in substance use during the reporting period on tobacco, marijuana, alcohol, cocaine and other drug
use (short teoo) from pretest to postlest using self-reports
Outcome Measure 3c - Family relationships: number and percent of program youth who exhibited an
improvementin family relationships during the reporting period from pretest to posUest using self-
reports (short term)
Outcome Measure 3e - School attendance: number and percent of program youth who have exhibited
an increase in school attendance using school records (# and % of program youth keeping
absenteeism below 4 misses per nine weeks on average per report card records) and using self-
reports to calculate number and % of youth avoiding truancy (per self-report on survey);
comparisons on truancy will be made with peers who completed the citywide Youth Risk Behavior
Survey for self-reported truancy levels (short term: while in program).
Outcome Measures 3f - Social competencies: number and % of program youth who exhibited change in
self-report on valuing restraint from using substances, relating positively to mentor (adult role
model), commitment to learning (attitudinal measure), interest in civic engagement (feeling valued
by the community as a resource through service projects), and on having the confidence to make
healthy choices (per survey responses using pre and post tests).
Outcome Measure 4 - number and percent of program youth completing program requirements compared
to the number of youth who exited the program (both the numbers successfully and unsuccessfully
completing the required program components).
These data will be collected for the final evaluation report. Pretests will again be completed by the
end of October. Posttests will be administered by May 31st. Analyses will be conducted and
reported by the evaluation consultant, Dr. Lydia Marek.
There will be no substantive changes in 2009 - 2010 in the City of Roanoke's Across Ages
project, except the planned expansion to 60 middle school students.
.- \\,.
Rev 07/07
Baseline and Evaluation Data for Across Ages in the City of Roanoke
Evaluation Included Annual Performance Measures for MentoTing (Area #21)
Grant number: 08-A5418JJ07 for 2007 - 2008
Grant period to date: July 1, 2007 - June 30, 2009
Report activity: July 1,2007 - June 30, 2008 (Year I) ...
Evaluation for Year II is underway; posttests need to be administered
Evaluation for Year I is the most recently completed evaluation study
PERFORMANCE MEASURES FOR PROGRAM AREA #21 (MENTORING) FOR
ACROSS AGES IN THE CITY OF ROANOKE
Output Performance Measure;... Required for Program Area #21: Mentoring
NUMBER OF YOUTH SERVED FOR YEAR I: 36
The objective for the Across Ages program in the City of Roanoke in 2007 - 2008 was to serve
40 youth in the Across Ages 2007-2008 Year I project. 90% of the objective was achieved
with 36 students participating in Across Ages in the City of Roanoke during Year I. Although 42
students were enrolled, 36 students completed the "minimum level" considered to be an adequate
dosage of the program elements of life skills + mentoring + service learning + family
involvement (a minimum threshold is 25 hrs of participation). Of these 36 fourth through eighth
grade participants in Across Ages in the City of Roanoke, 32 completed matching pre and post
tests for the evaluation described below. An evaluation study has been completed for Year I of
the Across Ages project. In Year II 48 students were enrolled and 45 have completed the
minimum dosage of the four components of this evidence-based program model. The evaluation
study of Year II of Across Ages will be reported in the November 2009 annual performance
measures study.
Number and Percent ofProl!:ram Youth Exhibitinl!: Desired Chanl!:e in Tarl!:eted
Behaviors In Year I of Across Al!:es in the City of Roanoke
To evaluate objectives regarding desired change a pretest survey and posttest survey were
designed with input from Dr. Taylor, the program model trainer and from an evaluation
consultant, Dr. Lydia Marek of Virginia Tech. Pretests were administered in the Fall of
2007 and posttests after May 2008. .
A - Substance Use Performance Measures of goal to improve pro-social behavior and
knowledge related to preventing tobacco, alcohol and marijuana use
A-I Perception of Harm of Substance Use Objective: objective was to increase
Youths'/children's Perceotion of Harmful Effects (increases in bold)
After school sites Pretests (baseline data) Posttests
Tobacco Alcohol Mariiuana Tobacco Alcohol Marijuana
West End Center (N=IO) 60% 40% 60% 60% 100% 80%
Presbyterian Community Center 33% 42% 75% 58% 75% 83%
(N= 12)
Apple Ridge's Hurt Park 10% not 20% 90% not 80%
(N=10) " asked asked
- i1-
A-2 Knowledge about Substance Use: # of items at least 80% of students got correct
(scale had 14 items): objective was to increase the number answered correctly by
children/youth at all three sites assessing knowledge about substance use
Chart on Number of Items Across A es Students Answered Correct! on Substance Use
After school sites Pretests baseline data) Posttests
West End Center =10) 2 13
Presbyterian Community 6 14
Center =12)
Apple Ridge's Hurt Park 0 10
(N=IO)
Objective regarding in(reasing knowledge about substance use was achieved at all three
sites of Across Ages. The following charts detail the improvements per item on
knowledge about substan(e use.
Table for West End Center: Knowled2e about Substance Abuse eN = 10)
Item Answer Pre- Post.. Diff
Correct Correct
Children under aile 12 cannot become addicted to dru2s False 40 100 +60
Sometimes smokin2 mariiuana causes a feeline of panic True 60 80 +20
A person who has smoked marijuana can drive a car as well False 100 100 +0
as a person who has not smoked marijuana
You cannot J;let addicted to crack False 60 100 +40
You cannot ~et AIDS from sharine drufl. needles False 60 100 +40
Cocaine can cause heart failure True 60 100 +40
Mariiuana destroys brain cells True 100 100 +0
Alcohol is a stimulant. False 60 100 +40
Ci2arette smokinll causes tar to build in the lun!!:s True 60 100 +40
Marijuana is also called "meth" False 20 100 +80
U sing a lot of cocaine over a short period of time can make True 60 80 +20
vou feel really down
AmDhetamines are also called downers False 0 100 +100
More people use marijuana than use alcohol False 0 60 +60
Alcohol has no effect if yOU smoke mariiuana at same time False 60 100 +40
Table for Presbyterian Community Center: Knowledee about Substance Abuse (N=12)
Item Answer Pre- Post- Diff
Correct Correct
Children under age J 2 cannot become addicted to dru2s False 83 100 +17
Sometimes smokinJZ marijuana causes a feeling of panic True 75 83 +8
A person who has smoked marijuana can drive a car as well False 75 100 +25
as a person who has not smoked marijuana
You cannot get addicted to crack False 58 100 +42
You cannot eet AIDS from sharinll droll needles False 75 100 +25
Cocaine can cause heart failure True 83 100 +17
Marijuana destroys brain cells True 83 100 +17
Alcohol is a stimulant. False 100 ]00 +0
Cigarette smoking causes tar to build in the lungs True 83 100 +17
- i'3-
Marijuana is also called "meth" False 58 100 +42
Using a lot of cocaine over a short period oftime can make True 75 83 +8
YOU feel really down
Amphetamines are also called downers False 33 100 +67
More oeople use marijuana than use alcohol False 58 100 +42
Alcohol has no effect ifvou smoke mariiuana at same time False 83 100 +17
Table for Hurt Park: Knowlede:e about Substance Abuse scale responses (N = 10
Item Answer Pre- Post- Diff
Correct Correct
Children under asze 12 cannot become addicted to dro~s False 40 100 +60
Sometimes smoking mariiuana causes a feeling of panic True 10 30 +20
A person who has smoked marijuana can drive a car as well False 40 100 +60
as a nerson who has not smoked mariiuana
You cannot get addicted to crack False 30 100 +70
You cannot get AIDS from sharine droll needles False 30 100 +70
Cocaine can cause heart failure True 40 100 +60
Mariiuana destroys brain cells True 20 80 +60
Alcohol is a stimulant. False 30 80 +50
Cigarette smokin~ causes tar to build in the lune:s True 10 90 +80
Marijuana is also called "meth" False 0 70 +70
Using a lot of cocaine over a short period oftime can make True 10 20 +10
vou feel really down
Amphetamines are also called downers False 0 90 +90
More people use mariiuana than use alcohol False 0 50 +50
Alcohol has no effect if you smoke marijuana at the same False 10 90 +80
time
Objedive of increasing knowledge about substance use was achieved at all 3 sites.
A - 3 Performance Measure on Use of Substances in Past 30 Days
Ob. edive was to decrease ast 30 da use of alcohol and other dru
After school sites Pretests
Alcohol Other dru s s
20% 0%
0% 0%
A Ie Rid e's Hurt Park (N=10 0% 0% 0% 0%
Reported substance use decreased from 2006-2007 to 2007-2008 for alcohol; use of other
drugs was reported as 0% at all three sites. Objective was met for alcohol.
C - Family relationships: improving pro-social behavior (# and % reporting improvement
from pretest to posttest (How often do you praise your child for a job well done at home?
Answer tallied: highly frequently)
Pretest
WEC (N = 10) 60%
PCC (N == 12) 60%
Apple Ridge Hurt Park (N= 10) no data
Objective was acbieved according to data collected.
Posttest
80%
70%
100% reported improvement
- Ilt-
E - School attendance: improving pro-social behavior (# and % of program youth keeping
absenteeism below 4 misses per nine weeks on average per report card records, objective =
75%); # and % of youth avoiding truancy (per self-report on survey) below the citywide
median for peers' self-reported truancy level which was found to be 19% in the 2007
Roanoke City Youth Risk Behavior Survey.
E - 1 School attendance: Percent of Students Missin Fewer than 16 Da sNr
2006 - 2007 2007 - 2008
No data 90.0%
62.5% 62.5%
80% 100%
Fewer than the objective of 75% met the objective of keeping their attendance sufficiently
high (averaging four misses odess per nine weeks) at the Presbyterian Community Center.
The attendance objective was achieved at the West End Center. The objective was also
achieved at Hurt Park School's Across Ages site. The evaluation challenge is getting
cooperation from the schools to obtain the data needed.
E - 2 Truancy self-report baseline data from 2007 - 2008
West End Center (N=10) 10% reported skipping school in past month
Presbyterian Community (N=12): 17% reported skipping school in past month
Apple Ridge's HurtPark (N=O) skipping is not reported
Figures for Across Ages Middle School Sites are below the citywide survey among all 6th &
8th grade students in Roanoke City Public Schools = 19% of Across Ages' peers reported
skipping school in past month. The truancy objective for Across Ages was achieved,
since the participants reported truancy was lower than the level reported by their peers.
F - Social competencies: improving pro-social behavior (# and % of program youth
exhibiting change in valuing restraint from using substances, relating positively to mentor
(adult role model), commitment to learning (attitudinal measure), civic engagement
(feeling valued by the community as a resource through service projects), and having the
confidence to make healthy choices (per survey responses using pre and post tests).
F - 1 objective was to increase "has a positive relationship with adult mentor"
Across A es' Results on Re ortin a Positive Relationshi with An Adult Mentor
After school sites Pretests Posttests
West End Center = 10) 40% 80%
Presb erian Communi Center (N=12) 75% 83%
A Ie Rid e's Hurt Park School (N=lO 80% 100%
Objective was MET.
-IS-
.
F - 2 objective was to increase children/youths' responses on "values a good education
(plans to go to college or further)"
AcrossA es' Results on "Valuin a Good Education and Plannin to Go to Colle e"
After school sites Pretests Posttests
West End Center (N=10) 80% 100%
Presb er~an Communi! Center =' 12 5RlVo 5RlVo
A Ie Rid e's Hurt Park School (N=1O 30% 100%
Objective was MET at West End Center and at Apple Ridge's Hurt Park School, this
factor did not change at the Presbyterian Community Center.
helping others is an
ation in Civic Activities and Hel in Others
Pretests Posttests
60% 80%
42% 75%
.30% 70%
Considerin 0 tions
Posttests
JOO%
75%
90%
usually or always"
Posttests
60%
58%
100%
F - 6 objective was to increase "values restraint from using substances: would
definitely refuse" Across Alles' Results on Valuine; Substance Use Restraint
After school sites Pretests Posttests
to bacco alcohol 'marijuana tobacco alcohol marijuana
West End Center (N= IO) 100% 80% 100% 100% 100% 100%
Presbyterian Community 71% 86% 100% 71% 100% ]00%
Center (N = 12)
Apple Ridge's Hurt Park 50% 50% No data 90% 90% No data
School (N :::; 10) collected collected
.. ,"'-
Objective was MET at all three sites for alcohol refusal (restraint) skills. No room for
improvement in marijuana refusal skills for these students (100% were confident in their
commitment to using refusal skills at the sites where this was measured).
In summary, the City of Roanoke's Across Ages program in Year I (2007 - 2008) met its
objectives as revealed in the Performance Measures on NUMBER OF YOUTH SERVED (at
90%), perception of harm, of substance use, knowledge of substance use and suppressing the use
of substances among the youth who completed the project. School attendance improved for two
sites and the truancy objective was documented as achieved at all three sites. The family
relationships and social competence improvement objectives overall were also achieved. Most
of the exceptions to improvement were due to a ceiling effect of 0% use or 100% valuing
restraint, valuing education, etc... The Presbyterian Community Center had some areas that did
not achieve improvement like valuing restraint in using cigarettes and in their level of
absenteeism. Mentor recruitment for the Presbyterian Community Center has been intensive and
has led to a higher level of menta ring relationships for 2008-2009. The goal is to continue these
mentoring relationships, problem-solving life skill sessions, family night events and service
learning to enhance school attendance and the valuing of substance use restraint even further.
Baseline and post test data was collected using the Across Ages assessment tool with slight
modifications made by Dr. Lydia Marek, in order to study the improvement on all relevant
factors. Dr. Marek includes scales and items with demonstrated reliability.
_ ,'1--
PROGRAM WORKPLAN
PROGRAM CATEGORY
Prevention ProClram
DATE
April 13, 2008
LOCALITY_City of Roanoke
PLANNED ACTUAL
OBJECTIVE-ACTIVITY BEGIN END BEGIN END DOCUMENTATION
Hire staff to fill any vacancies in 7/01/09 7/31/09 Memos of hirelrehire
comoliance with jOb descriptions
Obtain signed MOUs from program 7/01/09 8/31/09 MOUs with updated
I partners for 2009 - 2010 sionatures
Recruit youth to enroll in proaram 7101/09 8/31/09 Enrollment list
Provide an orientationltraining for 7/01/09 7/31/09 New staff sign off on
any new staff on program policies orientation checklist
and procedures
Training on the Across Ages model - 7/31/09 8/31/09 Completion of training
learning lessons from Year I using post-tests; sign in
evaluation results sheets
Mentor recruitment 7/01/09 ongoing Commitment
paperwork from
mentors - recruitment
is an ongoina process
Mentor screening and orientation Onaoina onaoinQ Paoerwork como/eted
Social competency life skill sessions 7/01/09 05/31/10 Attendance logs, pre
with youth during after school hours and post tests on
social com petencv
Family communications from 7/01/09 06/30/10 Contact logs, signed
enrollment to mentoring agreements consent to enrollment
to family nights with mentoring
agreements; sign in
sheets
Service learning at least monthly 7/1/09 05/31/10 Logs recording youth
participation in service
I oroiects
One-on-one mentorina X 4hr/mo 7/01/09 6/30/10 Mentoring loas
Evaluation analyses and reporting 7/1/09 6/30/10 Collect pre and post
data and analyze
change in targeted
protective and risk
factors and problem
behaviors
- I ~_.
Title II Formula Grant Program PERFORMANCE MEASURES
PA 21: Mentorlng
OUTPUT PERFORMANCE MEASURES
Table 47: PA 21 Output
1 Number of MOUs The number of Memoranda of Understanding or A. Number of Memoranda
developed interagency agreements developed during reporting of Understanding
period of the program. Include all formal partnership or developed
coordination agreements. Program records are the
preferred data source, .
2 Number of program The number of client service slots available during the A. Number of client
slots available reporting period of the program. If slots were lost over service slots available
the reporting period, please report a negative number. during the reporting
Program records are the preferred data source. period
3 Number of FTEs The number of staff funded through Title V or Formula A. Number of Full-Time
funded with TV or Grants, as measured through the number of Full-Time EqUivalents
FG $ Equivalents, working for the program during the
reporting period. To calculate FTE, divide the number of
staff hours used by the program by 2080.
4 Number of program The number of program materials that were developed A. Number of program
materials developed during the reporting period. Include only substantive materials developed
materials such as program overviews, client workbooks,
lists of local service providers. Do not include program
advertisements or administrative forms such as sign-in
sheets or client tracking fonns: Count the number of
pieces developed. Program records are the preferred
data source.
S Number and percent The number and percent of program staff that are A. Number of staff who
of program staff trained during reporting period. Program staff include full partldpated in training
trained and part-time employees and/or volunteers. The number B. Total number of
Is the raw number of staff to receive any formal training program staff
relevant to the program or their position as program C. Percent (AlS)
staff. Include any training from any source or medium
received during the reporting period as long as receipt
can be verified. Training does not have to have been
completed during the reporting period. To get the
percent divide the raw number by the total number of
program staff, Program records are the preferred data
source.
6 Number of hours of The number of training hours that program staff are A. Number of hours of
program staff provided during the reporting period. Training includes training provided to
training provided in-house and extemal trainings. program staff
- ,ct-.
". I A " '" ....1 1" I'
7 Number and percent The number and percent of mentors who are trained A. Number of mentors
of mentors trained during the reporting period. The number is .the raw who participated in
number of mentors to receive any formal training training
relevant to the program or their position as program a B. Total number of
mentor. Include any training from any source or medium mentors
received during the reporting period as long as receipt C. Percent (AlS)
can be verified. Training does not have to have been
completed during the program. To get the percent divide
the raw number by the total number of program
mentors. Program records are the preferred data
source.
8 Number of hours of The number of training hours provided to program A. Number of hours of
mentor training mentors during the reporting period of the program. tranlning provided to
provided Training includes in-house and external trainings, as long mentors
as it can be verified that the target mentors were aware
of the training opportunity.
9 Number of planning The number of planning actMties undertaken during the A. Number of planning
activities conducted reporting period. Planning activities Include meetings actlvities undertaken
held, needs assessments undertaken.
10 Number of The number of program/agency policies or procedures A. Number of policies or
program/agency created, amended, or rescinded during the reporting procedures created,
policies or period. A policy Is a plan or specific course of action that amended, or rescinded
procedures created, gUides the general goals and directives of the program or
amended, or agency. Include policies that are either relevant to the
rescinded topic area of the program or policies that affect program
operations.
11 Number of An unduplicated count of the number of youth served by A. Number of program
program youth the program during the reporting period. Definition youth carried over from
served of the number of youth served for a reporting period is the previous reporting
the number of program youth carried over from previous period, plus new
reporting period, plus new admissions admissions during the
during the reporting period. In calculating the 3-year reporting period
summary, the total number of youth served is the
number of participants carried over from the year
previous to the first fiscal year, plus all new
admissions during the 3 reporting fIScal years. Program
records are the preferred data source.
12 Number of service The number of hours of service completed by program A. Total number of
hours completed youth during the reporting period. service is any explicit program youth service
activity (such as program contact, counseling sessions, hours
course curriculum, community service, etc,) delivered by
program staff or other professionals dedicated to
completing the program requirements. Program records
are the preferred data source.
13 Average length of The average length of time (In days) that clients remain A. Total number of days
stay in program In the program. Include data for clients who both between intake and
complete program requirements prior to program exit program exit across all
and those who do not. Program records are the preferred program youth exiting
data source. program
B. Number of cases closed
C. Average AlB
-- ~O..
.'. ., ... 4"' '.,
14 Average tenure of The average length of time, In days, mentors remain A. Total number of
mentors with the program. Program records are the preferred months of service
data source. across all mentors
B. Number of mentors
C. Average AlB
15 Average time from The average time of days from the assignment of a case A. Total number of days
assignment of case to the first meeting with a mentor or youth court during from assignment to first
ttl first meeting with a reporting period. Program file is the preferred data meeting
program youth source. B. Number of youth who
had a first meeting
C. Average AlB
-;21 -
Title II Formula Grant Program PERFORMANCE MEASURES
PA 21: Mentoring
OUTCOME PERFORMANCE MEASURES
Table 48: PA 21 Outcome
Number and percent The number and percent of program A. Number of program Short
of program youth youth who were rearrested or seen at youth with a new
who offend or juvenile court for a new delinquent offense
reoffend offense, Appropriate for any youth- B. Number of youth In
serving program. Official records program
(police, juvenile court) are the C. Percent (AlB)
preferred data source.
1 Number and percent The number and percent of program A. Number of program Long
of program youth youth who were rearrested or seen at youth with a new
who offend or juvenile court for a new delinquent offense
reoffend offense. Appropriate for any youth- B. Number of youth in
serving program. Official records program
(police, jUllenlle court) are the C. Percent (AlB)
preferred data source.
2 Number and percent The number and percent of program A. Number of program Short
of program youth youth who have been charged with a youth charged with
formally processed formal probation violation. Official probation violation
records are the preferred data source. B. Number of youth in
program
C. Percent (AlS)
2 Number and percent The number and percent of program A. Number of program Long
of program youth youth who have been charged with a youth charged with
formally processed formal probation violation. Official probation violation
records are the preferred data source. B. Number of youth in
program
C. Percent (AI B)
3a Substance use The number and percent of program A. Number Of program Short
youth who have exhibited a decrease youth served during
in substance use during the reporting the program period
period. Self-report or staff rating are with the noted
most likely data sources. behavioral change
B. Total number of
youth served during
the reporting period.
C. Percent (AlB)
L...--
- Jl-
. I . . . , ' . , I , ,..' ..I
3a Substance abuse Number and percent of program youth A. Total number of Long
who exhibited a decrease in substance youth who exited the
abuse 6 months to 1 year after exiting program 6-12 months
the program. ago who had the
noted behavioral
change
B: Total number of
youth who exited the
program 6-12 months
ago
C. Percent (AlB)
3b Antisocial behavior The number and percent of youth who A. Number of program Short
have exhibited a decrease In antisocial youth served during
behavior during the reporting period. the program period
self-report or staff ratings are the with the noted
preferred data source. behavioral change
B. Total number of
. youth served during
the reporting period.
C. Percent (AlB)
3b Antisocial behavior Number and percent of program youth A. Total number of Long
who exhibited a decrease in antisocial youth who exited the
behavior 6 months to 1 year after program 6-12 months
exiting the program. ago who had the
noted behavioral
change
B. Total number of
youth who exited the
program 6-12 months
ago
C. Percent (AlS)
3c Family relationships Number and percent of program youth A. Number of program 5hort
who exhibited an improvement In youth served during
family relationships during the the program period
reporting period. Self-report, staff with the noted
rating are most likely data sources. behavioral change
B. Total number of
youth served during
the reporting period.
C. Percent (AlS)
3c Family relationships Number and percent of program youth A. Total number of Long
who exhibited an Improvement In youth who exited the
family relattonshlps 6 months to 1 year program 6-12 months
after exiting the program. ago
B. Total number of
. youth who exited the
program 6-12 months
ago
C. Percent (AlS)
-;13..
: ,,~ 7. '." Illl.~l. "",),,~r.llf1 ,,'. '~I..l~';':l'.;l
3d Gang-related The number and percent of program A. Number of program Short
activities youth who have exhibited a decrease youth served during
in gang activities during the reporting the program period
period. Self.rgport or rnff r~ting ~rQ with tht Mttd
the most likely data sources. behavioral change
B. Total number of
youth served during
the reporting period.
C. Percent (AlB)
3d Gang activities Number and percent of program youth A. Total number of Long
who exhibited a decrease in gang youth who exited the
activities 6 months to 1 year after program 6-12 months
exiting the program. ago
B. Total number of
youth who exited the
program 6-12 months
ago
C. Percent (NB)
3e 5choolattendance The number of program youth who A. Number of program Short
have exhibited an Increase in school youth served during
attendance during the reporting period. the program period
Self-report or staff rating are most with the noted
likely data sources. behavioral change
B. Total number of
youth served during
the reporting period.
C. Percent (NB)
3e School attendance Number and percent of program youth A. Total number of Long
who exhibited an Increase in school youth who exited the
attendance 6 months to 1 year after program 6-12 months
exiting the program. ago who had the
noted behavioral
change
B. Total number of
youth who exited the
program 6-12 months
ago
C. Percent (AlB)
3f Social competendes The number and percent of program A. Number or program Short
youth who exhibited an Improvement youth served during
in social competendes during the the program period
reporting period. Self-report, staff with the noted
rating are most likely data sources. behavioral change
B. Total number of
youth during the
reporting period,
C. Percent (AfS) .
- J.Y -
'. . 1~1"~. .,' ,~. r ""~I.' l d ';.1 ~I' "I 1 I ~...., I .1, . ,'. " . t . ~ :': ~ , . : f",
~ -
3f Social competence Number and percent of program youth A, Total number of Long
who exhibited an improvement in youth who exited the
social competendes 6 months to 1 year program 6-12 months
after exiting the program. ago who had the
noted behavioral
change
B. Total number of
youth who exited the
program 6-12 months
ago (
C. Percent (AI B)
4 Number and The number and percent of program A. Number of program Short
percent of youth who have successfully fulfilled all youth who exited the
program youth program obligations and requirements. program having
completing Program obligations will vary by completed program
program program, but should be a predefined requirements
:, requirements list of requirements or obligations that B. Total number of
clients must meet prior to program youth who were In
completion; Program records are the the program drulng
preferred data source. The total the reporting period
number of youth include those who C. Percent (AlB)
exlted successfully or unsuccessfully.
4 Number and The number and percent of program A. Number of program Long
percent of youth who have successfully fulfilled all youth who exited the
program youth program obligations and requirements. program having
completing Program obligations will vary by completed program
program program, but should be a predefined requirements
requirements list of requirements or obligations that B, B. Total number of
clients must meet prior to program youth who exited the
completion, Program records are the program during the
preferred data source. The total reporting period
number of youth include those who (both successfully
exited successfully or unsuccessfully. and unsucceSsfully)
C. Percent (AlB)
5 Number and percent The number and percent of program A. Number of program Short
of program families families satisfied with the program in families satisfied with
satisfied with areas such as staff relations and the program
program expertise, general program operations, B, Total number of
facilities, materials, and service. Self- program famlll~s
report data collected using program C. Percent (AI B)
evaluation or assessment forms are the
expected data source.
6 Number and percent The number and percent of program A. Number of program Short
of program youth youth satisfied with the program in youth satlsified with
satisfied with areas such as staff relations and the program
program expertise, general program operations, B. Total number of
facilities, materials, and service. Self- program youth
report data collected using program C. Percent (AlB)
evaluation or assessment forms are the
expected data source,
.:)s-
.. " ~.'l;:'''''''l~'~ :;~: ~ :ll". '. + , !Il"l~..l. ;, r.:- ..i~, ..1.~. q',L . ~.< l"'l~.I..,~~,~ lrl'
'. . . ~. . . ..
3f Social competence Number and percent of program youth A. Total number of Long
who exhibited an improvement in youth who exited the
social competendes 6 months to 1 year program 6-12 months
after exiting the program, ago who had the
noted behavioral
change
B. Total number of
youth who exited the
program 6-12 months
ago
c. Percent (AI B)
4 Number and The nUf71ber and percent of program A. Number of program Short
percent of youth who have successfully fulfilled all youth who exited the
program youth program obligations and requirements. program having
completing Program obligations will vary by completed program
program program, but should be a predefined requirements .
requirements list of requirements or obligations that B. Total number of
clients must meet prior to program youth who were in
completion. Program records are the the program drulng
preferred data source. The total the reporting period
number of youth indude those who C. Percent (AlB)
exited successfully or unsuccessfully.
4 Number and The number and percent of program A. Number of program Long
percent of youth who have successfully fulfilled all youth who exited the
program youth program obligations and requirements. program having
completing Program obligations will vary by completed program
program program, but should be a predefined requirements
requirements list of requirements or obligations that B. B. Total number of
clients must meet prior to program youth who exited the
completion. Program records are the program during the
preferred data source. The total reporting period
number of youth include those who (both successfully
exited successfully or unsuccessfully. and unsuccessfully)
C. Percent (AlB)
5 Number and percent The number and percent of program A.Number of program Short
of program families families satisfied with the program in families satisfied with
satisfied with areas such as staff relations and the program
program expertise, general program operations, B. Total number of
fadllties, materials, and service. Self- program families
report data collected using program C. Percent (AlB)
evaluation or assessment forms are the
expected data source,
6 Number and percerit The number and percent of program A. Number of program Short
of program youth youth satisfied with the program in youth satlslfled with
satisfied with areas such as staff relations and the program
program expertise, general program operations, B. Total number of
facilities, materials, and service. Self- program youth
report data collected using program C. Percent (A/B)
evaluation or assessment forms are the
expected data source,
-).. (, -
"
r\....1\'..'ii;I~..',~l tiff ,....~~l, . i'~;"~~1'~1;'4< :l :.J~lul., l,.;~ji;l"~ ,'; ':' >.. " L... 'II: "'It 1~;,
. , J t ,.J "", \F, _ ',;: I " , " . '., ., <. .
7 Number and percent The numbElr and percent of staff who A. Number of program Short
of program staff gained a greater knowledge of the gun staff trained during
with increased program area through trainings or the reporting period
knowledge of other formal learning opportunities. who report increased
program Appropriate for any program whose knowledge
staff received program-related training. B. Number of program
Training does not need to have been staff tra i ned d u ri ng
given by the program. Self-report data the reporting period
collected using training evaluation or and retumlng surveys
assessment forms are the expected C. Percent (A/B)
data source.
8 Number and percent The number and percent of mentors A. Number of mentors Short
of mentors satisfied who report being satisfied with the who report being
with program program In areas such as training, satisfied with the
general program operations, facilities, program
materials; and service. Self-report data B. Number of mentors
collected using program evaluation or who returned the
assessment forms are the expected surveys
data source. C. Percent (AI B)
9 Number and percent The number and percent of cases A. Number of volunteer Short
of assignments where the volunteer advocate advocates remaining
lasting until case remained involved with the case until active until case
completion the case was closed. Case records are completion
the preferred data source. B. Number of volunteer
advocates in program
C, Percent (AlB)
- J.1-
CENERAL GRANT CONDITIONS AND ASSURANCES
The applicant, tor federal funds administered by DCJS, gives assurances and certifies with
respect to the grant that it will comply with the following requirements:
I. The applicant assures that fund accountinOJ auditinOl monitorinD1 and such evaluation
procedures as may be necessary to keep such records as.the Department of Criminal Justice
Sen ices shall prescribe shall be provided to assure fiscal control, proper management, and
eftiL'ic:nt Jisbursement of funds received under this grant.
., REPORTS: Each_applicant shall, submit such reports as the DCJS shall reasonably request.
Financial and prugress reports shall be submitted to the DCJS on the 12th workiol! day
following the close of each quarter unless otherwise informed.
3. GRANT CLOSEOUT: The last quarterly report ofa project using federal funds must indicate
any unpaid obligations, which exist at the expiration of the grant. The applicant has 90 days
to liquidate any unpaid obligations and submit a final financial report.
4 UNUSED FUNDS: Any funds that have been requested, but unexpended at the end of the
grunt pt'riud will be refunded by check made payable to Treasurer, Commonwealth of
Virginia and will accompany the tinal financial report when it is submitted to DCJS. (Most
state agencies mllst lIse DPB remn "27 and an IAT to return unused grant funds.) Mail the
check to Finance Department. DCJS. 805 East Broad Street. 10lh Floor, Richmond, V A
23219
5. INSPECTION AND AUDIT: The applicant agrees to comply with the organizational audit
requirements of OMS Circular A-133, "Audits of State, Local Governments and Non-Profit
Institutions." In conjunction with the beginning date of the award, the audit report period of
the local governmelit entity to be audited under the single audit requirement is the start-date
oflhe project through the end-date of the project as noted on the Statement of Grant
.h\ '-lrd! Acceptance. The audit report shall be submitted no later than one (I) year from the
cnU-uale ut' the granl a,yard as staled on the Statement of Grant Award/Acceptance. and for
c:ach audit cyck thereatter covering the entire award period as originally approved or
amended. The munagerm:nt ktter Illust be subll1ittc:d with the audit report. A copy of all
auJits must be forwarded to the DCJS.
6. The applicant will comply, where applicable, with the following:
. National Environment Policy Act of 1969 (42 U.S.C. ~ 4321).
· FlooJ Plain Management and Wetland Protection Procedures (28 CFR 63)
. i\atlonal Historic Preservation Act (16 use 470)
· Unifurm Relocation Assistance and Real Property Acquisitions Policies Act of 1970. (42
US.C. 94601 et seq.)
. Clean Air Act, P. L. 88-206,42 USC 1857, et. seg.
· Safe Drinking Water Act, P. L. 93-523,42 USC 3001, et. seg.
· Endangered Species Act of 1973, P. L. 93-205, 16 USC 1531. et. seg.
U plblCO ')/1)4
..),~-
. Wild and Sl'l:nic RI\l:rs A~t, P. L. CJO-542. 16 use 1271. et. seg.
. Fish and Wildlife Coordination Ad, P. L 85-624, 16 USC 661. et. seg.
. Historical and Archaeological Data Preservation Act, P. L. 93-291, 16 USC 2469, et. seg.
. Coastal Zone Management Act of 1979, P. L. 92-583, 16 use 1451, et. seq. and the Coastal
B,mier Resources Act of 1982 (P.L. 97-348)
. Animal Wel fare Act of I no.p. L. 91-579, 7 USC 2131, et. seg.
. ImpllunJllll:nt Control Act 01' I 97-l, P L 93-344. 31 USC 1401, et. seg.
. The Fair Labor Standards Act, if applicable.
"7 POLITICAL ACTIVlTY: The restrictions of the Hatch Act, Pub. L. 93-433, 5 use. Chapter
I f I. (as amended), concerning the political activity of government employees are applicable
to applicant staff members and other state and local government employees whose principal
employment is in connection with activities financed, in whole or in part, by grants. Under a
1975 amendment to the Hatch Act. such state and local government employees may take an
al:tive part in political management and campaigns except they may not be candidates for
otlice.
S. DlSCRI MINA nON PROHIBITED: No person shall, on the grounds of race, religion, color,
national origin. sex, or handicap be excluded from participation in, be denied the benefits or
be otherwise subjected to discrimination under or denied employment in connection with,
grants awarded pursuant to the Justice Assistance Act of 1984, and the implementing
regulations 28 CFR Part 42, Subparts C, D, E, and G, or any project, program, activity, or
subgrant supported or benefiting from the grant. The applicant must comply with the
provisions and requirements of Title VI of the Civil Rights Act of 1964 and its implementing
regulations 28 CFR 41.10 I et. seg.. The applicant must further comply with Scction 504 of
thl;' Rehabilitation Act of 1973. as amended, and its implementing regulations; the Age
Di~crill1illatioi1 Act of 1973. as amended. and its/implementing re~ulations and Title IX of
the Education Amendments of' 972: Title 11 of the Americans With Disabilities Act
(.-\DA)(199U):(-l2 USC.12131-12134&28CFRJS)
9. EQUAL EMPLOY:v1ENT OPPORTUNITY PROGRAM: Each applicant certifies, that it
has executed and has on tile, an Equal Employmcnt Opportunity Program which conforms
with the provisions of 28 CFR Section 42.302 or that in conformity with the foregoing
regulation. no Equal Employment Opportunity Program is required.
The applicant organization having 50 or more employees who would receive amounts of
$500,000 or more, or grants which in the aggregate exceed $500,000 or more, in any fiscal
year must submit a copy of their Equal Employment Opportunity Plan (EEOP) to the DCJS
for review. For continuation grant funding that exceed these amounts in any fiscal year the
applicant must subn1it a statistical update from the previous year's plan.
10. The applicant assures that in the event a federal or state coult or federal or state
administrative agency makes a finding of discrimination after a due process hearing on the
grounds of race, color, religion, national origin or sex against a recipient of funds, the
recipient will forward a copy of the finding to the DCJS.
~1<1~
U plIJleLl 'Jil)4
,
II j<Ll.L\SL U!.INFORMATIO]\;: All n~-=ords, papers and other documents kept by recipients
of DCJS funds. and their contractors, relating to the receipt and disposition of such funds, are
required lu be made available to the DCJS. These records and other documents submitted to
DCJS and its applicants pursuant to other provisions of the Act, including plans and
application for funds. are required to be made available to DCJS under the temlS and
conditions orthe Federal Freedom of Information Act, 5 use 552.
12. INFORMATION SYSTEMS: With respect to programs related to criminal justice
information systems. the applicant agrees to comply with the provisions of28 CFR, Part 20
governing the protection of the individual privacy and the insurance of the integrity and
aCCllnlCy of data collection. The applicant further agrees:
· [hat all computer programs (software) developed with funds provided by this grant will be
made uvailable to the DCJS tor transfer to authorized users in the criminal justice community
without I.:ost olher than that directly associated with the transfer. The software will be
documented in sufficient delail to enable potential users to adapt the system, or portions
thereof, to usage on a computer of similar size and configuration.
· To provide a complete copy of the computer programs and documentation, upon request, to
the DC JS. The documentation will include but not be limited to system description, operating
instruction. program maintenance instmctions, input fonus, file descriptions, report tormats,
program I istings, and flow charts for the system and programs.
· lhat whenevt'r possible all applkation programs will be written in standardized
prugr<:llllming languages (ie.. ANSI, Cobol, FORTRAN, Basic, etc.) for use on general
operating systems (e.g., DOS, CP/M, UNIX, etc.) that can be utilized on at least three
di fferent manufacturers computers of similar size and configuration. "
· To avail itself, to the maximum extent possible, of computer software already produced and
available without charge. The Department of Criminal Justice Services should be contacted
to determine availability of software prior to any development effort.
1\ CONFIDENTIALITY OF RESEARCH INFORMA TlON.- Research information
iJenri/iab/e to an indi\--idllal. which was obtained though a project funt;Jed wholly or in part
\\ ith DC.I S grant funds. shall remain conlidential and copies of slIch information shall be
immune from kgal process. and shall not, without the consent of the person furnishing such
il1lll/"lnatiLln~ be admitted as evidence or used for any purpose in any action, suit, or other
judiCial or administrative proceeding (28 CFR Part 22).
14. CRIMINAL INTELLIGENCE SYSTEMS OPERATING POLICIES: The applicant agrees to
be in compliance with all policies as expressed under the Code of Federal Regulations, 28
CFR 23. concerning the operation of crlf!1inaJ intelligence systems funded with DCJS funds.
15. COPYRIGHT: Except as otherwise provided in the conditions of the award, the author is free
[u arrange t\.)r copyright without approval when publication or similar materials are
develllped from work Linder a DCJS Sllppurted project. Any such copyright materials shall be
"L1bi~'~t tll [l1e !)CIS\ righllll repruJul.:e them: translate them, publish them, use and dispose
Mll1em. and to authorize others tu du so tor government purposes. In addition,
CUIll1l1lll1iLutiuIlS in primary sl:ientiti.: or protessional journals publishing initial reports or
research or other activities and supported in whole or in part by the DCJS project funds may
be copyrighted by the journal with the understanding that individuals are authorized to make
or have made by any mcans available to them, without regard to the copyright of the journal,
and without royalty. a single copy of any such article for their own use. State employees who
I :pJ:lIcd ')'11-1
-'ic -
dl'\ l'Iup l'upyrights <.luring .\Vork hours, or within the scope of their employment, or when
thing slate-(l\\ned or stat~-controllt::d facilities. the copyrights vest in the Commonwealth.
1 () P ATE:'-JTS: I r any <.IisL:Overy or invention arises or is developed in course of or as a result of
wurk perfurmed under this grant, the applicant shall refer the discovery or invention to DCJS.
The upplictlnl hereby ilgree~ t11dt detcnl1illdtion of right~ to inventions made under this gr~nt
shall be made by the DC JS or its duly authorized official representative, who shall have the
sole and exclusive powers to determine whether or not and where patent application should
be filed and to determine the disposition of all rights in such inventions, including title which
may issue thereon. The detennination of the DCJS, or its duly authorized representative shall
be accepted as fj nal. In addition, the applicant hereby agrees and otherwise recognizes that
th~ DCJS shall acquire at least an irrevocable non-exclusive royalty-free license to practice
and have pn.lctict::d throughout the world for governmental purposes any invention made in
the l'LlllrS~ of or under this grant. The grant shall include provisions appropriate of
d'1~duating the purpose of this conJition in all contract of employment, consultant's
agret:l1lcnts. or contracts.
17 The applicant assures that funds made available under this grant will not be used to supplant
state or local funds, butwill be used to increase the amounts of such funds that would be, in
the absence of these funds, made available for drug law enforcement activities.
IS. Cunfidential expenditures for services, evidence and/or information must comply with the
requirements stated in the Administrative Guide and Application Procedures Manual.
I C) BrO MEDICAL EXPERIMENT A TrON: The applicant assures that no grant funds will be
used for an) bio-medical or behavior control experimentation on individuals or any research
invulving ~uch eAperill1entation.
20. The applicant agrees to complete a Certification Regarding Debarment. Suspension.
Ineligibility and Voluntary Exclusion. prior to finalizing any financial agreements pursuant to
28 CFR 67.510 (Code of Federal Regulations). This includes consultants under any award.
21. The applicant must state the percentage of the total cost of this program supported by federal
funds and the dollar amount of federal funds for this program. This statement shall be on all
press releases, requests for proposals, bid solicitation and other documents describing the
program whether funded in-whole or in-part with federal funds.
,') The grantee agrees that any publication (written, visual, or sound, but excluding press
relt:ases newsletters, and issue analyses) issued by the grantee or by any Applicant describing
programs or projeCTS funded in-whole or in-part with Federal Funds, shall contain the
following statement:
This project was supported by Department of Criminal Justice Services (DCJS) Grant #
O't- BS&.lI1rJ:jQ7 , with funds made available to Virginia from the Office of
, U.S. Depaltment of Justice.
Points uf view or opinions contained within this document are those of the author and do
nul necessari Iy represent the official position or policies of DCJS or the U.S. Department
ut' Justi..:c:.
Thl: applicant also agreesthat one copy of any such publication will be submitted to the
DCJS to be placed on file and distributed as appropriate to other potential applicants or
Updated '!:IJ4
.. .:) i-
illll:r~'sll:U parties. DCJS may "':.live the requirement for submission of any specitic
publication upon submission of a request providing justification from the applicant.
23 Applicants with federal grants that procure goods or services that have an aggregatt: value of
$500,000 or more must:
specify in any announcement of the awarding of the contract for the procurement of the
goods and services involved (including construction services) the amount of Federal
funds that will be used to finance the acquisition-,
and expresses the amount announced pursuant to paragraph (a) as a percentage of the
tota I cost of the planned acquisition.
This complies with Public Law 102-141, section 623 (formally the Stevens Amendment).
\
CERTIFIC ATION
I certify that all the infomlation presented is correct, that there has been
appropriate coordination with affected agencies, and that the applicant will comply with
the provisions of all other federal and state laws and rules and regu Iations that apply to
this award.
/
;"'1 J./' ~
/;fJitU!.i2Iu4-c:n'Ct..&t~-J(L_.-J
l. Authorized Official
(Prpject Administrator)
;.-.1 '\"., _1\ (j
/ . j(:.> -" c- .~
. , Dale
" '\
~ j:.A,-
l:pJaled ~:1l4
U.S. DEPARTMENT OF JUSTICE
OFFICE OF JUSTICE PROGRAMS
OFFICE OF THE COMPTROLLER
CERTIFICATIONS REGARDING LOBBYING; DEBARMENT, SUSPENSION AND
OTHER RESPONSIBILITY MATTERS; AN)) DRUG-FREE WORKPLACE REQUIREMENTS
Applicants should refer to the regulations cited below to detcnnine the certi fication to which they are required to attest. Applicants should also
review the instructions for certification included in the regulations before completing this form. Signature of this fonn provides tor compliance with
certification requirements under 28 CFR Part 69. "New Restriction's on Lobbying" and 28 CFR Part 67, "Govemment-wide Debarment and
Suspension (Non-procurement) and Govemment-wide Requirements for Drug-Free Workplace (Grants)." The certifications shall be treated as a
material representation of fact upon which reliance will be placed when \he Department of Justice determines to award \he covered transaction, grant.
or cooperative agreement.
t. LOBBYI:"IG
As required by Section 1352, Title 31 of the U.S. Code, and
implemented at 28 CFR Part 69, for persons entering into a grantor
cooperative agreement over $100.000 as defined at 28 CFR Part 69,
the applicant certifies that:
(a) No Federal appropriated funds have been paid or will be paid. by
or on behalf of the undersigned. to any person for influencing or
attempting to influence an officer or employee of any agency, a
Member of Congress, an officer or employee of Congress, or an
employee ofa Member of Congress in connection with the making of
any Federal grant. the entering into of any cooperative agreement,
and \he extension, continuation, renewal, amendment, or
modification of any Federal grant or cooperative agreement;
(b) I f any funds other than Federal appropriated funds have been paid
or will be paid to any person for influencing or attempting to
influence an officer or employee of any agency, a Member of
Congress, an officer or employee ofCongrcss, or an employee ofa
Member of Congress in connection with this Federal grant or
cooperative agreement, the undersigned shall complete and submit
Standard Fonn - LLL, "Disclosure of Lobbying Activities." in
accordance with its instructions:
(c) The undersigned shall require that the language of this
certification be included in the award documents for all subawards at
all tiers (including subgrants, contracts under grants and cooperative
agreements I and subcontracts) and that all subrecipients shall certify
and disclose accordingly. .
2. DEBARMENT, SUSPENSION, AND OTHER
RESPONSIBIlJT\' MATTERS
(DIRECT RECIPIENT)
As required by Executive Order 12549. Debarment and
Suspension. and Implemented at 28 CFR Part 67, for prospective
participants in primary covered transactions, as defined at 28 CFR
Part 67, Section 67.510
A. The applicant certifies that it and its principals:
(a) Are not presently debarred, suspended. proposed for debannent,
declared ineligible, sentenced to a denial of Federal benefits by a
Slate or Federal court or voluntarily excluded from covercd
transactions by any Federal department or agency;
(b) Have not within a three-year period preceding this application
been convicted of or had a civil judgment rendered againsi them for
commission of fraud or a criminal offense in connection with
obtaining, attempting to obtain. or perfonning a public (Federal,
Stale, or local) transaction or contract under a public transaction;
violation offederal or State antitrust Statutes or commission of
embezzlement, theft.. forgery, bribery, falsification or destruction of
records, making false statements, or receiving stolen property;
(C) Are not presently indicted for or otherwise criminally or civilly
charged by a governmental entity (Federal. State, or local) with
commission of any of the offenses enumerated in paragraph ( I )(b) of
this certification; and
(d) Have not within a three-year period preceding this application had
one or more public transactions (Federal, State, or local) tenninated
for cause or default; and
B. Where the applicant is unable to certi fy to any of the statements in
this certification, he or she shall atlach an explanation to this
application.
3. DRUG-FREE WORKPLACE
(GRANTEES OTHER THAN INDIVIDUALS)
As required by the drug-Free Workplace Act of 1988, and
implemented at 28 CFR Parts 67, Subpart F, for grantees. as defined
at28 CFR Part 67 Sections 67.615 and 67.620---
A. The applicant certifies that it will or will continue to provide a
drug-free workplace by:
(a) Publishing a statement notifYing employees that the unlawful
manufacture, distribution, dispensing, possession. or use of a
controlled substance is prohibited in the grantee's workplace and
speci fying the actions that will be taken against employees for
violation of such prohibition;
(b) Establishing an on.going drug-fi'ee awareness program to infonn
employees about...
(I) TIle dangers of drug abuse in the workplace:
(2) The grantee's policy of maintaining a drug-free workplace;
(3) Any available drug counseling, rehabilitation. and employee
assistance programs; and
(4) The penalties that may be imposed upon employees for drug
abuse violations occurring in the workplace:
/
(c) Making it a requirement that each employee to be engaged
in the perfonnance of the grant be given a copy of the statement
required by paragraph (a);
(d) Notifying the employee in the statement required by
paragraph (a) that, as a condition of employment under the
grant. the employee will---
- 0))
-,
A
) .
( I) Abidt: bJ Iht: h.:rms of the stalement: and
.
(2) Nolil)' Iht: employer in VI riting of his or her conviction Illr a
violalioll of a criminal drug statute occurring inlhe workplace no
later lhun IiI e calendar day;, alkr such elllwietion:
(el NotilYing the ag<:ney. in IHiting. within 10 calendar days aner
receiving notice under ;,uhparagruph ([1)(2) (rom an employee or
otlm\\ist n:cciving actualnolice Or SUdl cllIlviclinn. [mpluyers 01'
convicted employees must prmide notice. including posilion lille. to:
Department of .Ius lice. Office Ot'JIISriC,' )'/'Ognull>. ^ITN: Cllntrol
Desk. 633 Indiana Avenue. N.W.. Washington.D.C'. 20531. Notice
shall include the identilicationnumher(s) of each afti:cted grant:
(I) Taking one ot"the I(lllt\\\ing actions. within 30 calendar daJs of
receiving notice.und<:r subparagraph (d)(2). with respect 10 an)
<:mployee 1\ ho is SO com iCled---
(I, ., aking appropriat<: personncl aetionaguinst such an employee. up
to 1lI1d including termination. cllnsistent I~ith th..: r..:quirem..:ntsot"the
Rehabilitation Act of 1973. as amended: OJ
(2, R..:quiring such emplo}..:e tn participate satislaclOrily in a drug
aou,c assislance or rdmhilitation program aprroved l{)r such
purposes oy a F..:del'lll. Stale. or local h..:afth. law etitllrc..:m..:l1t, or
other appropriate agenc~:
(gl :-'Iaking a glllld IiJith cflim to continu..: to maintain a drug Iree
workplace through implementation ol"pamgraphs (a). (h). (CI. (d). (el.
and (I).
Il The grantee may insert in th..: space provided be/1m the site(s) il,r
the perliH'I11anee of work dllnc in connection VI ith the sp..:cilic granl:
Place ofl'al()rnlan..:e (Street addrcs~. city. COlll1ty. state. zip wde)
Check irthere are workplaces on tile that are nllt identified her..:.
Section 67.630 ol'the regulations provides that a grantee lhat is a
State may elect to make one certilication in each h~deralliseal year.
^ copy of whidl should he in..:luded with each application Itlr
Department ol'Justice funding. Stalt:s and Stalc agencies may elect to
use 0.11' rorm406117.
Chec~
if the Sl3tc has elected to comrl..:tc OJI' 11>r1114061!7.
DRlIc;-FREF: WORKI'LA('f:
((;RANTEES WHO ARE 1~1)1\'II)I\LSI
As required oy the Drug-Free Workplace Acl of 1988. and
implemented al28 CTR Part 67. Suhpart F. I{)J" grantees. as dctined at
28 eFR Part 67: Sections 67.615 and 67.620---
^. As aconuition oftht: grant. I e..:rlily that r "iI/not engage in the
unlawfulmanutacture, distrihulioll. disp":llsing. pll'iSeSsilln. or USe' or
a controllt:d substance in C:llnducting any activity with the grant: and
B. If convicted of a criminal drug offense resulting from a
violation occurri ng during the conduct of any grant activity, I
will report the conviction, in writing, within 10 calendar days
of the conviction. to: Department of Justice. Office of Justice
Programs. ATTN: Control Desk, 633 Indiana Avenue. N.W..
Washington, D.C. 20531.
^s the duly authorized represenlati\c ortheapplicanl. I hcrt:by certil) that thc applic:allt will cOlllply with the above cc:rrilie3tillns.
I. (iranlc<.' Name ami .-^lduress:
City of Roanoke
2. Application NUllloer andior Project Nallle
215 Church Avenue
3. Grantec IRSIVendor number
Roanoke
VA
24011
Continuation of Grant No. 09-B5418JJ07
54-60011569
4. rypcd Nalllc and Tille of Aut hori led RcprcSenl<llivc
Darlene Burcham, City Manager
5. Signature
/ .
I j
iI ".:;1-/
_\7 'I '/_'
::;?~LL-~?J1(/~t~_
6. Date
. I \A . C-,
rf'_ ,ft./ - U J
..
FAMily.
SERVICE
SrRo,vc, F:tHiliE5 Build STRO/Vy [UMllLviriE5
RE:
JJ DP Delinc.lucncy Prevention Grant City of Roanoke's
Submission for Continuation Funding for Across Ages in the Ci(\' of Roanoke
Department of Criminal Justice Services, Grants Administration
Family Service of Roanoke Valley
April 13,2009
TO:
FRO\:l:
DATE:
The purpose of this memo is to express Family Service of Roanoke Valley's support for
und commitment to provide the purchased services required to implement the Across
Ages in the Ci(f' of Roanoke continuation proposal submitted by the City of Roanoke.
This evidence-based SAMHSA approved model programhas been found to be effective
ill comlllunities comparable to the City of Roanoke in demographics. The goal of the
Across .-lges proposal is to prevent such problems as substance use and dropping out of
school that pose serious threats to thc well being of our community. The emphasis of
.-lcross Ages ison the strength-based, building up of youths' developmental assets by
engaging the students in the community through service projects jointly planned and
implemented with their mentors. The intergenerational approach of this model program
seems particularly promising.
The goal is to expand the program in 2009 - 20 I 0 and to engage 60 City of Roanoke
youth (Iourth through eighth graders) in the Across Ages program, during the grant award
period of July 1.2009 through June 30. 2010. Across Ages programming will include
mentoring, service leaming, life skills and family involvement to respond to Roanoke's
"Youth Comprehensive Plan: A Call to Action" to build developmental assets and
thereby reduce the likelihood of problem behaviors among our city's youth.
Family Service agrees to the following responsibilities:
I. Family Service will provide the trained staff necessary to implement the
.-1cross .-lges best practice methods for mentoring. service leaming, leadership
skill Jevelopment anJ t~lmily outreach throughout the 2009-2010 school year
unless the Illl1ding situation changes and finances no longer allow for sLlch
staffing.
2. Family Service will provide the appropriate administration for quality control
of Across Ages through oversight by a qualified Program Manager.
3. Family Service will complete the program reports upon the fom1s required by
the Department of Criminal Justice Services, such report form per the contract
requirements, meeting expected deadlines in a timely manner paying due
j..
,\I.LlANe!:
. ,," t'Il:1 ,'''I ... I~ ,.. .'11" I
360 Campbell Ave. SW, Roanoke, VA 24016 I (540) 563-5316 · Fax (540) 563-5254
235 Claiborne Ave., Suite 300, Rocky Mount, VA 24151 I (540) 483-4223 · Fax (540) 483-0233
www.fsrv.org
'J :.
..
United W.y
of Roanoke V.IIIY
".,,"., Ag.ttqI
Family SerVice of Roanoke Valley
Letter of Agreement page 2
the Department of Criminal Justice Services, such report form per the contract
requirements, meeting expected deadlines in a timely manner paying due
attention to accuracy and comprehensiveness requirements. Program
reporting requirements will be met adhering to the required deadline schedule.
4. Family Service will complete criminal background, DMV and child abuse
registry checks on its staff and will not hire anyone for the Across Ages
program who has been convicted of a felony and/or who is listed on the child
abuse registry and no one with a reckless driving conviction or DUI will
transport students. All staff will be required to have a current valid drivers'
license and a vehicle with up~to-date inspections and registrations.
5. Family Service of Roanoke Valley agrees to comply with the policies and
procedures required by the funding source, the Department of Criminal Justice
Services, as presented in the general grant conditions and assurances
regarding lobbying, debarment, suspension and other responsibility matters
and drug-free workplace requirements.
Assuming the above responsibilities for the Across Ages in the City of Roanoke
proposal has been authorized by Family Service's Board of Directors.
Sincerely yours,
;// /. ) ,'" .
-/{/~--r- 1.~k.pW-r"U-.-/ Date:
Jo~ F. Pendarvis, President and CEO
q/I 3/0 '1
, (
- -3&-
.
WEST' ~
end G'
CENTER FOR YOUTH
BUILDING COMMUNITY ONE CHILD AT A TIME
MalllOg Addre..
~I n Cox t5~2
IloJr1oke. Va 241115
localion
12:-) I~ 1:!2b ~)rltIIJr;,()rl/lV~ .') W
R'Jur1ok" V" 24Jlo
,540,;42 U90i
F dX ,~J.IO' 3-lS.~J8.11J
W\'wW wAr.;ff'nccp.ntl~r o"'g
.
RE:
TO:
DATE:
Continuation Proposal for Across Ages in the City of Roanoke
Department of Criminal Justice Services, Grants Administration
. April 2, 2009
The purpose of this memo is to express support for the Across Ages in the City of
Roanoke proposal submitted by Family Service of Roanoke Valley. This evidence-based
SAMHSA approved model program has been found to be effective in communities like the City
of Roanoke. The goal of the Across Ages proposal is to prevent such problems as substance use'
and dropping out of school that are serious issues facing the City of Roanoke. The emphasis of
Across Ages is on enhancing youths' developmental assets by engaging the students in the
community through service projects, connecting them with positive adult role models (mentors),
increasing their contidence in health decision-making per the life skill sessions and strengthening
family relationships through regular family evening activities.
We understand that the evaluation study following the fIrst year of Across Ages
documented a positive impact ofthe program on the participants. According to the evaluation
study, the program achieved its objectives of:
(I) reducing substance use of tobacco, alcohol and marijuana
(2) improving school attendance
(3) strengthening the students' refusal skills
(4) enhancing the youths' perception of harm of substance use
(5) improving youths' access to positive role models
(6) strengthening parent-child relationships and
(7) increasing the youths' interest in civic activities.
As a youth serving organization, we can verify the need for programs that have a proven
track record of succeeding with our higher risk students. It is particularly notewmthy that the
program will reach nine through thirteen-year-olds, as prevention needs to occur prior to the onset
of problem behaviors.
Our after school center will plan to refer to the Across Ages program, students who are
truant or are otherwise at high risk for dropping out of school or engaging in other problem
behaviors or who have a relative in jail. We serve indigent families, many of whom have
children who would qualify as being at high risk and appropriate for this program. \
I strongly support Family Service's Across Ages proposal due its meeting a vital need in
our community for mentoring and service learning youth development opportunities. Family
Service of Roanoke Valley is a reputable agency in the Roanoke Valley with a longstanding
history of human service delivery. Our agency has partnered with Family Service for over seven
years and we continue to look for more ways to work jointly in order to meet the needs of
disadvantaged children and their families.
Thank you for your consideration of the Acro-fS Ages proposal.
I~ 'I-f~
West End center~xecutive Director Kaye Hale
Date: -4 / ~ I 0 'I
I
- ,~., ~
~
eem
1228 Jamison Avenue, SE
Ro.moke, VA 24013
Phone: 540.982.2911
Fax: 5411.342.3568
E-mail: presbctr@pccse,org
Website:www.pccse.mg
relbytqian
(Ommunlty
· center
RE: Continuation Proposal for Across Ages in the City of Roanoke
TO: Department of Criminal Justice Services, Grants Administration
DA IE: April 2, 2009
The purpose of this memo is to express support for the Across Ages in the City of Roanoke
proposal submitted by Family Service of Roanoke Valley. This evidence-based SAMHSA
approved model program has been found to be effective in communities like the City of
Roanoke. The goal of the Across Ages proposal is to prevent such problems as substance use and
dropping out of school that are serious issues facing the City of Roanoke. The emphasis of
Across Ages is on enhancing youths' developmental assets by engaging the students in the
community through service projects, connecting them with positive adult role models (mentors),
increasing their confidence in health decision-making per the life skill sessions and strengthening
family relationships through regular family evening activities.
We understand that the evaluation study following the first year of Across Ages documented a
positive impact of the program on the participants. According to the evaluation study, the
program achieved its objectives of:
( I ) reducing substance use of tobacco, alcohol and marijuana
(2) improving school attendance
(3) strengthening the students' refusal skills
(4) enhancing the youths' perception ofhann of substance use
(5) improving youths' access to positive role models
(6) strengthening parent-child relationships and
(7) increasing the youths' interest in civic activities.
As a youth serving organization, we can verify the need for programs that have a proven track
record of succeeding with our higher risk students. It is particularly noteworthy that the program
will reach nine through thirteen-year-olds, as prevention needs to occur prior to the onset of
problem behaviors.
Our after school center will plan to refer to the Across Ages program, students who are truant
or are otherwise at high risk for dropping out of school or engaging in other problem behaviors
or who have a relative in jail. We serve indigent families, many of whom have children who
would qualify as being at high risk and appropriate for this program.
I strongly support Family Service's Across Ages proposal due its meeting a vital need in our
community for mentoring and service learning youth development opportunities. Family Service
of Roanoke Valley is a reputable agency in the Roanoke Valley with a longstanding history of
human service delivery. Our agency has partnered with Family Service for over seven years and
we continue to look for more ways to work jointly in order to meet the needs of disadvantaged
childre and their families.
you for your ideratio of the Across Ages proposal.
~
Date: April 2, 2009
.~ ~;\ ..
... Apple U I -
Or Ridge
rarrn
~
.~ftl=?r~OI1 CenfH, 11l'le .h14
,41 Luck Avenue. SW
Roanoke. VA 2',0]0
Phone: 540.982.]322
f,lX: 'i40.'j82 .1~10
info@appleridge.org
vvww.appleridge.org
TTY /Voicp Rpl~y:711
~ffi C~.!2
Clark H. Worthy
Chairman
Glen C. CDmbs
Vice Chairman
Peter A. L~~wis
Presiden t
Jeff Barbour
Treasurer
Letitia A. Smith
Secretary
ito a HlJ> fj)jI~~ t 0 L~
Stewart Barnes
Robert L. Bradshaw. Jr.
Jane E. (oulter
Tracy A. Giles
Bayard Harris
Anne C. Hoge
Shireen Kirk
Cynthia D. Lawrence
Rick Nielsen
Melinda Payne
Nancy Revercomb
Ric kie Sykes
Robert S. Turner
Kia Price Wade
Cydney Willis
RE:
TO:
DATE:
Continuation Proposal for Across Ages in the City of Roanoke
Department of Criminal Justice Services, Grants Administration
April 2, 2009
The purpose of this memo is to express support for the Across Ages in the City of
Roanoke proposal submitted by the City of Roanoke together with Family Service of
Roanoke VaHey. This evidence-based SAMHSA approved model program has been found
to be effective in communities like the City of Roanoke. The goal of the Across Ages
proposal is to prevent such problems as substance use and dropping out of school that are
serious issues facing the City of Roanoke. The emphasis of Across Ages is on engaging the
students in the community through service projects, connecting them with positive adult role
models (mentors), increasing their confidence in health decision-making per the life skill
sessions and strengthening family relationships through regular family evening activities.
We understand that the evaluation study following the first year of Across Ages
documented a positive impact of the program on the participants. According to the
evaluation study, the program achieved its objectives:
(I) to reduce substance use of tobacco, alcohol and marijuana
(2) to improve school attendance
(3) to strengthen the students' refusal skills
(4) to enhance the youths' perception of hann of substance use
(5) to improve youths' access to positive role models
(6) to strengthen parent-child relationships
(7) to increase the youths' interest in civic activities.
As a youth serving organization, we can verify the need for programs that have a
proven track record of succeeding with our higher risk students. It is particularly noteworthy
that the program will reach nine through thirteen-year-olds, as prevention needs to occur
prior to the onset of problem behaviors. Next year we would partner with the Across Ages
program, referring sixth graders and their families for participation.
We typically serve disadvantaged families, many of whom have children who would qualify
as being at high risk and appropriate for this program.
I strongly support the City of Roanoke's Across Ages proposal due its meeting a
vital need in our community for mentoring and service learning youth development
opportunities. Family Service of Roanoke Valley, who will serve as the contracted service
partner for this program, is a reputable agency in the Roanoke Valley with a longstanding
history of human service delivery. Our agency has partnered with Family Service for the
past two years and we continue to look for more ways to work jointly in order to meet the
needs of Roanoke City's disadvantaged children and their families.
Th
ou for your consideration of the City of Roanoke's Across Ages proposal.
Dale 0//107
~Q.~
President, Apple Ridge Fann
- '"J () -
-,J I
Celebrating 32 Years of Helping Kids Grow
Please consider a planned gift that will help kids grow for generations to come.
".
1. Personnel/Employees
Position Annual Hours
a. Name of Employees Titles Salary Rate Devoted FEDERAL STATE CASH IN-KIND
$0
$0
$0
$0
$0
$0
$0 $0 $0 $0 $0
b. Frin e Benefits $0
FICA % = $0
RETIREMENT = $0
$0
$0 $0 $0 $0 $0
$0 $0 $0 $0 $0
2. Consultants (including Travel and Subsistence)
FEDERAL STATE CASH IN-KIND
a. Individual Consultants
Type Evaluation $50/h r $0
Hours Devoted: 60 $2,500 $500 $3,000
$0 $2,500 $500 $0 $3,000
b. OrQanizations and Associations
Type: After school partners $588/child X 60=$35280 $9,280 0 $0 $9,280
Fee: $588/child X 60 = $35,280
Family Service of RV
Time devoted: Pr Dr 450 hrs Proj Dir $28.50/hr $10,000 $2,825 $12,825
Program Coord 1950 hrs Prog coord $16.50/hr $22,516 $9,659 $32,175
Prev S ecialist 1950 hrs Prev S eci $13.00/hr $18,204 $7,146 $25,350
Accountant 530 hrs Accountant $15.00/hr $0 $7,950 $7,950
Mentors 1440 hrs Mentors $17.50/hr $0 $0
$500 $4,420 $4,920
$0 $60,500 $32,000 $0 $92,500
c. Consultants' Subsistence and Travel
Number of Da s: $0
Rate/Da : Service learnin! .42/mi X 4762 $0
Mentors'travel .42 X 4762 n TOTAL $0 $2,000 $0 $0 $2,000
$0 $65,000 $32,500 $0 $97,500
Page 1 of 3
dcjs-excel-12/2001
3. Travel and Subsistence for Project Personnel
FEDERAL
STATE
CASH
IN-KIND
a. Local Milage = No. of Miles X
Rate Per mile
x
4. Equipment
Type
Purchase or
Quantity Unit Price Rental FEDERAL STATE CASH IN-KIND
$0
$0
$0
$0 $0 $0 $0 $0
5. Supplies and Other Expenses
FEDERAL STATE CASH IN-KIND
T e Quanti Price
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0 $0 $0 $0 $0
6. Indirect Cost
$0
$0
$0
$0
$0
$0
$0
$65,000
$32,500
$0
$97,500
7. Cash Funds
Page 2 of 3
dcjs-excel-12/2001
Cash funds from sources other than grant program supporting this project- (itemize).
Do not add to requested Project Budget Summary accounts.)
United Wa of Roanoke Valle
$32,500
$32,500
Page 3 of 3
dcjs-excel-12/2001
$32,500
$32,500
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: cIerk@roanokeva.gov
STEPHANIE M. MOON, CMC
City Clerk
CECELIA T. WEBB
Assistant Deputy City Clerk
July 23, 2009
Ann H. Shawver
Director of Finance
Roanoke, Virginia
Dear Ms. Shawver:
I am attaching copy of Budget Ordinance No. 38540-072009 appropriating
funding from various Capital Project accounts to the Franklin Road Bridge
Repair Project; and amending and reordaining certain sections of the
2010-2011 Capital Projects Fund Appropriations.
The abovereferenced nieasure was adopted by the Council of the City of
Roanoke at a regular meeting held on Monday, July 20, 2009, and is in full
force and effect upon its passage.
Sincerely,
~m..~
Stephanie M. Moon, CMC
City Clerk
Attachment
pc: Darlene L. Burcham, City Manager
William M. Hackworth, City Attorney
Sherman M. Stovall, Director, Management and Budget
Philip C. Schirmer, City Engineer
o
.\
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 20th day of July,2009.
No. 38540-072009.
AN ORDINANCE to appropriate funding from various Capital Project accounts to
the Franklin Road Bridge Repair Project, amending and reordaining certain sections of the
2010-2011 Capital Projects Fund Appropriations, and dispensing with the second reading
by title of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that the following
sections of the 2010-2011 Capital Projects Fund Appropriations be, and the same are
hereby, amended and reordained to read and provide as follows:
Appropriations
Appropriated from State Grant Funds
Appropriated from State Grant Funds
Appropriated from General Revenue
.Appropriated from 2009 Bond Funds
Appropriated from General Revenue
Appropriated from General Revenue
Appropriated from 2009 Bond Funds
08-530-9518-9007
08-530-9519-9007
08-530-9519-9003
08-530-9519-9301
08-530-9552-9003
08-530-9554-9003
08':530-9617 -9301
$ ( 250,000)
250 I 000
535,059
100,000
( 526,979)
( 8,080 )
( 100,000)
Pursuant to the provisions of Section 12 of the City Charter, the second reading
of this ordinance by title is hereby dispensed with.
ATTEST:
ff;ttl~ (n. ~
City Clerk.
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, S.W., Room 364
. Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: (540) 853-1138
City Web: www.roanokeva.gov
July 20, 2009
Honorable David A. Bowers, Mayor
Honorable Sherman P. Lea, Vice-Mayor
Honorable M. Rupert Cutler, Council Member
Honorable Gwendolyn W. Mason, Council Member
Honorable Anita J. Price, Council Member
Honorable Court G. Rosen, Council Member
Honorable David B. Trinkle, Council Member
Dear Mayor Bowers and Members of City Council:
Subject: Funding for the Franklin Road Bridge
Rehabilitation Project
Background:
This project provides for the repair and rehabilitation of the Franklin Road Bridge
over Roanoke River and Wiley Drive. The rehabilitation plan includes the clearing
of brush, mortar repair of stone masonry abutments, minor erosion repairs with
grouted rip rap, shotcrete repairs to substructure, expansion joint reconstruction
on roadway, expansion joint replacement on sidewalks, approach curb and gutter
and sidewalk reconstruction, removal of abandoned utilities, replacement of
guardrail system, replacement of handrail system, milling of concrete deck, deck
concrete crack repair, deck overlay, asphalt restoration, replacement of pavement
markings, recoating of existing steel structure, replacement of bird screening, and
waterproofing pier caps, abutments, and sidewalks.
After proper advertisement, two bids were received on Friday, June 12, 2009.
Cleco Corporation, 544 Redbud Highway, Drawer A, Rosedale, Virginia 24280,
submitted the lowest responsive and responsible base bid in the amount of
$988,685, and one hundred twenty (120) consecutive calendar days construction
time.
The City received $400,000 in VDOT revenue sharing funds and these funds were
initially allocated to both the Franklin Road Bridge and the Wasena (Main Street)
Bridge. VDOT revenue sharing funds require an equal local match. After detailed
evaluation and preliminary engineering, the repairs to the Franklin Road Bridge
were determined to be more extensive than initial estimates. Other recent repairs
Honorable Mayor and Members of City Council
· July 20, 2009
Page 2
to the Wasena Bridge are performing satisfactorily and further repairs are not
needed at this time. Revenue sharing funds initially allocated to the Wasena Bridge
were transferred to the Franklin Road Bridge with VDOT's concurrence. The
balance offunding needed for the Franklin Road Bridge, and local matching funds
for the VDOT Revenue Sharing Funds, are available in the Bridge Maintenance
account and other bridge capital accounts.
Funding in the amount of $1,034,777 is needed for the project. The additional
funds that exceed the contract amount will be used for miscellaneous project
expenses including independent testing, minor variations in bid quantities, project
contingency and unforeseen project expenses. Funding in the amount of
$149,718 is available in the Franklin Road Bridge Repair/Renovations project
account (08-530-9519)
The remaining funding needed for the project is available to be transferred from
I
the following accounts:
08-530-9518-9007 Main Street (Wasena) Bridge Repairs
VDOT Revenue Sharing
08-530-9552-9003 Bridge Maintenance
08-530-9554-9003 Bridge Inspections
08-530-9617-9301 Crestmoor Road/Barnhart Branch Bridge
Renovation
$250,000
$526,979
$ 8,080
$100,000
Recommended Action:
Adopt the accompanying budget ordinance to transfer funds in the amount of
$885,059 from the accounts listed above to account number 08-530-9519,
Franklin Road Bridge Repair/Renovations.
Respectfully submitted,
Darlene L. B cham
City <Manager
DLB/JJT /rls
c: Stephanie M. Moon, City Clerk
William M. Hackworth, City Attorney
Ann H. Shawver, Director of Finance
Philip C. Schirmer, PE, LS, City Engineer
CM09-00124
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-II45
E-mail:' clerk@roanokeva.gov
STEPHANIE M. MOON, CMC
City Clerk
CECELIA T. WEBB
Assistant Deputy City Clerk
July 23, 2009
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
Your communication recommending transfer of unused Virginia
Department of Transportation Enhancement Grant Funding to the Roanoke
River Greenway-Tinker Creek Pedestrian Bridge Project, was before the
Council of the City of Roanoke at a regular meeting held on Monday,
July 20, 2009.
'On motion, duly seconded and adopted, action on the matter was tabled.
Sincerely,
~ (v). ~
Stephanie M. Moon, CMC
City Clerk
Attachment
pc: William M. Hackworth, City Attorney
Ann H. Shawver, Director of Finance
Sherman M. Stovall, Director, Management and Budget
Robert K. Bengtson, Director of Public Works
Philip C. Schirmer, City Engineer
Steven C. Buschor, Director, Parks and Recreation
~ark D. Jamison, Manager, Transportation Division
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, S.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: (540) 853-1138
City Web: www.roanokeva.gov
July 20, 2009
Honorable David A. Bowers, Mayor
Honorable Sherman P. Lea, Vice Mayor
Honorable M. Rupert Cutler, Council Member
Honorable Gwendolyn W. Mason, Council Member
Honorable AnitaJ. Price, Council Member
Honorable Court G. Rosen, Council Member
Honorable David B. Trinkle, Council Member
Dear Mayor Bowers and Members of City Council:
Subject: Transfer of Unused VDOT
Enhancement Grant Funding To
The Roanoke River Greenway-
Tinker Creek Pedestrian Bridge
Project
Background:
Federal Transportation Enhancement funds in the total amount of $250,000 were
allocated to the Historic Hotel Dumas project. The Hotel Dumas project was
undertaken by Total Action Against Poverty (TAP) with the City serving as the fiscal
agent. The Virginia Department of Transportation (VDOT) advised TAP by letter
dated December 2, 2008 (letter attached), that the Hotel Dumas Project was
ineligible to receive reimbursement from the grant funds because work on the
project was initiated without prior authorization and without public advertisement
for bids. VDOT staff has recommended that the City request the unused grant
funds be transferred to another active enhancement project in the City of Roanoke.
Enhancement funds for the Hotel Dumas project were appropriated to a capital
account entitled Dumas Center T-21 Grant (account 08-530-9825) in the amount of
$190,000. The Hotel Dumas Project was awarded an additional $60,000 in
Enhancement Grant funding in June 2006, however, these funds were not
appropriated to the capital account (award notification is attached).
Enhancement Grant funds in the amount of $33,000 were allocated to the Lick Run
Greenway project. These funds were appropriated to the Comprehensive Greenway
Trail account (08-620-9753). The award notification was received after the Lick
Run Greenway trail project was completed and could not be used without preparing
new engineering plans and environmental documents. The cost of preparing these
Honorable Mayor and Members of City Council
July 20, 2009
Page 2
documents would exceed the value of the grant. VDOT staff has recommended the
City request the unused grant funds be transferred to another active enhancement
project in the City of Roanoke.
The Roanoke River Greenway - Tinker Creek Pedestrian Bridge Project has been
awarded $2,244,000 in Enhancement Grant funding by VDOT. Local matching
funds in the amount of $231,000 have been previously committed to the project.
The total cost of the greenway project is estimated to be $3,100,000. Upon
concurrence of VDOT, City staff recommends the total of $283,000 in unused
Enhancement Grant funds from the Hotel Dumas project and the Lick Run
Greenway project be transferred to the Roanoke River Greenway - Tinker Creek
Bridge Project (account no. 08-620-9200).
Recommendation:
Authorize the City Manager to request the Virginia Department of Transportation to
transfer the unused Enhancement Grant funding from the Hotel Dumas and Lick
Run Greenway projects to the Roanoke River Greenway-Tinker Creek Pedestrian
Bridge project as set forth above.
Authorize the City Manager to provide any additional information, execute any
necessary documents, and to take any necessary actions to obtain, accept, receive,
implement, use, and administer the above mentioned unused Enhancement Grant
funding, upon certain terms and conditions.
Respectfully submitted,
~~
City Manager
Attachments
DLB/PCS/wp
c: Stephanie M. Moon, City Clerk
William M. Hackworth, City Attorney
Ann H. Shawver, Director of Finance
James Grigsby, Assistant City Manager for Operations
R. Brian Townsend, Assistant City Manager for Community Development
Robert K. Bengtson, Director of Pubic Works
Philip C. Schirmer, City Engineer
Steven C. Buschor, Director of Parks and Recreation
Sherman M. Stovall, Director of Management and Budget
Mark D. Jamison, Manager of Transportation Division
CM09-00126
~ r.~u;;6';;"1
rom MANAGER'S OFRCF= .
COMMONWEALTH of VIRGINIA
GREGORY A. WHIRLEY
ACTING COMMISSIONER
DEPARTMENT OF TRANSPORTATION
1401 EAST BROAD STREET
RICHMOND, VIRGINIA 23219.2000
June 15, 2006
Mr. Dick R~ers
Total Action Against Poverty
PO Box 2868
Roanoke VA '24001
SUBJECT: Enhancement Program -Dumas Center for Artistic and Cultural Development
Dear Mr. ROAers:
Congratulations.! On May 17, 2006 your application for Enhancement Program funds was approved by
the Commonwealth Transportation Board in the amount of $60,000.
Meetings will be held this fall in several different areas of the state to discuss necessary steps for
implementation of your enhancement project. You will receive a notification of those meetings once they
have been scheduled. . . . .
Please do not expend. any funds or initiate any phase of your project, for which you wish to be
reimbursed, until you are authorized in writing to do so. Since this is a federally funded program, starting
any project activities before securing proper authorization would jeopardize federal participation in the
entire project.
The next deadline for Enhancement Program applications is November 1, 2006. If you wish to 1?e
considered for additional funding, a new application must be submitted by that date. Previous applications
will not be reconsidered.
If you have any questions about your current application, recent selections, or need infonnation about the
next application cycle, please contact the Enhancement Program Staff at 1-800-444-7832.
fr'.
."
Thank you for your interest in Virginia's Enhancement Program.
Sincerely,
~
Cc:
crn Member -Dana M. Martin
District Administrator
Resident Administrator
Michael W. Gray
Darlene Burcham
WE KEEP VIRGINIA MOVING
(I)
COMMONWEALTH of VIRGINIA
DAVID S. EKERN, P.E.
COMMISSIONER
DEPARTMENTO~TRANSPORTAnoN
14D1 EAST BROAD STREET
RICHMOND. VlRGlfflA 2321 902000
December 2, 2008
Mr. Ted Edlicb, President
Total Action on Poverty
P.O. Box 2868
. Roanoke, VA 24001
Subject:
Transmittal of Federal Highway Administration's Response to Appeal
City ofRoanolre, Irtstoric Hotel Dumas Enhancement Project
Project EN03-128-102, CSOI (UPC 70300)
Dear Mr. Edlich.
Please find attached, the Federal Highway Administration's (FHW A) response to the Department's
8128108 letter requesting approval fur the redeal cons1rucnon authorization and reimbUl'Sement of costs
for work: completed On the Historic Hotel Dmnas project. FHW A has confirmed that the work completed
on tbe Hotel Dumas project is ineligtble for reimbun;ement with federal Transportation Enhancement
fimding because the work was initiated without prior authorization, and without. public advertisement for
bids. In addition. FHW A has rejected VDOT"s appeal under 23 CFR 1.9, and confirmed that the
ProcureQ1ent used on this project does not meet the requirements of the "Common Rule".
While not the decision you desired, we hope you recognize thc.importancc of consistency in
administering federal programs and that our Enhancement Cuordinators are a\'ailable as a resource to
provide guidance and answer questions to avoid sitlJations like this in the future.
Sincerely,
/,dAA.~
Reta R. Busher
ChiefFinanoial Officer
Attachment
co: Mr. Mark Jamison, City of Roanoke Transportation Manager . .
The Honomble Pierce Homer, Virginia Secretary of Transportation
Mr. Gregory Whirley, VOOT Chief Deputy Commissioner
Mr. Richard Caywood. Salem District Administrator
Mr. Michael Estes, VDOT Local Assistance Division Director
pi
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
A RESOLUTION authorizing the City Manager to request the Virginia Department of
Transportation (VDOT) to transfer the unused Enhancement Grant funding from the Hotel Dumas
and Lick Run Greenway Projects to the Roanoke River Greenway-Tinker Creek Pedestrian Bridge
Project; and authorizing the City Manager to provide any additional information, execute any
necessary documents, and to take any necessary actions to obtain, accept, receive, implement, use,
and administer the above mentioned unused Enhancement Grant funding, upon certain terms and
conditions.
BE IT RESOLVED by the Council of the City of Roanoke that:
1. The City Manager is hereby authorized to request the Virginia Department of
Transportation to transfer the unused Enhancement Grant funding in the total amount of$283,000,
from the Hotel Dumas and Lick Run Greenway Projects to the Roanoke River Greenway-Tinker
Creek Pedestrian Bridge Project, all as more particularly set forth in the City Manager's letter dated
July 20, 2009, to this Council.
2. The City Manager is further authorized to provide any information, to execute any
necessary documents, and to take any necessary actions to obtain, accept, receive, implement, use,
and administer the above mentioned unused VDOT Enhancement Grant funding, any such additional
documents to be approved as to form by the City Attorney.
ATTEST:
City Clerk.
R-Roanoke River Greenway-request transfer of unused funds.doc
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerk@roanokeva.gov
STEPHANIE M. MOON, CMC
City Clerk
CECELIA T. WEBB
Assistant Deputy City Clerk
July 23, 2009
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Resolution No. 38541-072009 authorizing
acceptance of additional Virginia Department of Transportation
Enhancement Grant funding, which is provided by the American Recovery
and Reinvestment Act of 2009, in the amount of $1,400,000.00, for the
Roanoke River Greenway Project.
The abovereferenced measure was adopted by the Council of the City. of
Roanoke at a regular meeting held on Monday, July 20, 2009.
Sincerely,
~~ Yr-J. Yrt~
Stephanie M. Moon, CMC
City Clerk
Attachment
pc: William M. Hackworth, City Attorney
Ann H. Shawver, Director of Finance
Sherman M. Stovall, Director, Management and Budget
Robert K. Bengtson, Director of Public Works
Philip C. Schirmer, City Engineer
Steven C. Buschor, Director, Parks and Recreation
Mark D. Jamison, Manager, Transportation Division
p:l.
IN THE COUNCIL OF THE CITY OF ROANOKE, VJRGINIA
The 20th day of July,2009.
No. 38541-072009.
A RESOLUTION authorizing the acceptance of additional Virginia Department of
Transportation (VDOT) Enhancement Grant funding; which funding is provided by the American
Recovery and Reinvestment Act of 2009 (ARRA), for the Roanoke River Greenway Project;
authorizing the City Manager to execute Appendix A to the Roanoke River Greenway Project
Agreement with VDOT; and authorizing the City Manager to provide any additional information,
execute any necessary additional documents, and to take any necessary actions to obtain, accept,
receive, implement, use, and administer the above mentioned additional Enhancement Grant funds.
BE IT RESOLVED by the Council of the City of Roanoke that:
1. The City of Roanoke hereby accepts the additional VDOT Enhancement Grant
funding, which funding is provided by the ARRA, in the amount of $1,400,000 for the Roanoke
River Greenway Project, all as more particularly set forth in the City Manager's letter dated July 20,
2009, to this Council.
2. The City Manager is hereby authorized to execute Appendix A to the Roanoke River
Greenway Project Agreement with the VDOT, in a form substantially similar to the one attached to
the City Manager's letter referred to above, and any other forms necessary to accept such additional
grant funds, such documents to be approved as to form by the City Attorney.
3. The City Manager is further authorized to provide any additional information, to
,
execute any necessary additional documents, and to take any necessary actions in order to obtain,
R-Roanoke River Greenway-ARRA funds. doc
accept, receive, implement, use, and administer the additional VDOT Enhancement Grant funds
mentioned above, any such additional documents to be appro:v,edas to form by the City Attorney.
A TIIEST:
, I' I' i
~~hl.~
City Clerk.
R-Roanoke River Greenway-ARRA funds.doc
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 2401l~1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: c1er k@roanokeva.gov
STEPHANIE M. MOON, CMC
City Clerk
CECELIA T. WEBB
Assistant Deputy City Clerk
July 23, 2009
Ann H. Shawver
Director of Finance
Roanoke, Virginia
Dear Ms. Shawver:
I am attaching copy of Budget Ordinance No. 38542-072009 appropriating
American Recovery and Reinvestment Act funding from the Federal
government through the Virginia Department of Transportation, for the
extension of the Roanoke River Greenway; and amending and reordaining
certain sections of the 2009-2010 GrantFund Appropriations.
The abovereferenced measure was adopted by the Council of the City of
Roanoke at a regular meeting held on Monday, July 20, 2009, and is in full
force and effect upon its passage.
Sincerely,
~fr1.~
Stephanie M. Moon, CMC
City Clerk
Attachment
pc: Darlene L. Burcham, City Manager
William M. Hackworth, City Attorney
Sherman M. Stovall, Director, Management and Budget
Robert K. Bengtson, Director of Public Works
Philip C. Schirmer, City Engineer
Steven C. Buschor, Director, Parks and Recreation
Mark D. Jamison, Manager, Transportation Division
i~'Y
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 20th day of July, 2009.
No. 38542-072009.
AN ORDINANCE to appropriate American Recovery and Reinvestment Act
(ARRA) funding from the Federal government through the Virginia Department of
Transportation, for the extension of the Roanoke River Greenway, amending and
reordaining certain sections of the 2009-2010 Grant Fund Appropriations, and dispensing
with the second reading by title of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that the following
sections of the 2009-2010 Grant Fund Appropriations be, and the same are hereby,
amended and reordained to read and provide as follows:
Appropriations
Construction - Other 35-R09-0954-9065
Revenues
ARRA Roanoke River Greenway Grant FY10 35-R09-0954-2916
$ 1,400,000
1 ,400,000
Pursuant to the provisions of Section 12 of the City Charter, the second reading
of this ordinance by title is hereby dispensed with.
ATTEST:
#t1~dn.~
City Clerk.
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, S.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: (540) 853-1138
City Web: www.roanokeva.gov
July 20, 2009
Honorable David A. Bowers, Mayor
Honorable Sherman P. Lea, Vice Mayor
Honorable M. Rupert Cutler, Council Member
Honorable Gwendolyn W. Mason, Council Member
Honorable Anita J. Price, Council Member
Honorable Court G. Rosen, Council Member
Honorable David B. Trinkle, Council Member
Dear Mayor Bowers and Members of City Council:
Subject: Acceptance Of Additional
Roanoke River Greenway VDOT
Enhancement Grant Funds As Part
Of the ARRA (Stimulus Act)
Background:
The Roanoke River Greenway has been previously awarded $844,000 in
Enhancement Grant funding by the Virginia Department of Transportation
(VDOT). An additional allocation of $1,400,000 in Enhancement Grant funding
has been awarded to the project by the VDOT. These additional funds are part
of the American Recovery and Reinvestment Act of 2009 (ARRA). The ARRA
funds do not require a local match. City Council approval is needed to accept
the additional Grant funding and authorize the amendment to the Roanoke
River Greenway project agreement with VDOT and appropriate the subject funds
to a project capital account entitled Roanoke River Greenway ARRA.
Recommendation:
Accept the additional VDOT Enhancement Grant funds mentioned above and
appropriate such funds as set forth below.
Authorize the City Manager to execute Appendix A to the Roanoke River
Greenway project agreement (copy attached).
Honorable Mayor and Members of City Council
July 20, 2009
Page 2
Authorize the City Manager to provide any additional information, execute any
necessary additional documents, and to take any necessary actions to ohtain,
accept, receive, implement, use, and administer the above mentioned additional
Enhancement Grant funding, upon certain terms and conditions.
Adopt the accompanying budget ordinance to establish a revenue estimate in
the amount of $1,400,000 and to appropriate funds in the same amount to an
account to be established in the Grant Fund by the Director of Finance.
Respectfully submitted,
Attachment
DLB/PCS/wp
c: Stephanie M. Moon, City Clerk
William M. Hackworth, City Attorney
Ann H. Shawver, Director of Finance
James Grigsby, Assistant City Manager for Operations
R. Brian Townsend, Assistant City Manger for Community Development
Robert K. Bengtson, Director of Pubic Works
Philip C. Schirmer, City Engineer
Steven C. Buschor, Director of Parks and Recreation
Sherman M. Stovall, Director of Management and Budget
Mark D. Jamison, Manager of Transportation Division
CM09-00125
COMMONWEALTH of VIRGINIA
DAVID S. EKERN, P.E.
COMMISSIONER
DEPARTMENT OF TRANSPORTATION
1401 EAST BROAD STREET
RICHMOND, VIRGINIA 23219-2000
June 23, 2009
Mr. Donnie Underwood
Parks Planner - Greenways Coordinator
City of Roanoke
210 Reserve Avenue SW
Roanoke, VA 24016
SUBJECT: ProjectEN03-128-129, PElO1, CS01 (upC 72180)
City of Roanoke, Roanoke River Greenway
Transmittal of Project Agreement Amendment for ARRA and 2008 Transportation
Enhancement Funding
Dll'l")o')~
Dear Mf:- BllGerY/oeer..
Enclosed are three (3) copies of the Amendment to Project Development and Administration
Agreement for the subject project. This agreement amendment addresses the $175,000 (2008)
allocation to this project by the Commonwealth Transportation Board, as well as the $1,400,000
allocation of ARRA funds. The subject project's total federal Enhancement allocation now totals
$844,000 with and additional $1,400,000 in ARRA funds. The Commonwealth Office of the
Attorney General has approved the format and content of this Agreement Amendment.
After the City of Roanoke's review and signature, please return all copies to this office. Please
do not hesitate to call me at (804) 786-9125 if you have any questions or require additional
information.
Sincerely,
~rw.
Erica Jeter
Enhancement Program Manager
cc: Liz Belcher, Roanoke Valley Greenways (w/attachments)
Anthony Ford, P.E., Salem District Enhancement Coordinator (wI attachments)
Appendix A
Project Nwnber: EN03~128~129, PElOl, C501 (UPCs 72180 & 93201)
Project Name: Roanoke River Greenway
Locality: City of Roanoke
Scope:
Project Narrative
Design and construction of two segments of the Roanoke River Greenway in the City of Roanoke: from Wasena Park
to Ghent Park, and a bridge connection to the Tinker Creek Greenway.
Preliminary Engineering
Right-of-Way & Utilities
Locality Project Manager Contact Info: Donnie Underwood, City of Roanoke Parks Planner, 210 Reserve Ave. SW, Roanoke,
VA 24106, (540) 853-1166
Department Project Coordinator Contact Info: ~thony Ford, P.E., VDOT Salem District Enhancement Coordinator, 731
Harrison Avenue, Salem, VA 24153 (540) 378-5040
Project Costs and Reimbursement
Estimated Project Estimated Eligible Estimated Eligible VDOT
Costs (All Phases) Projett Costs Project Expenses
$472,300
$240,000
$3,422,900
$4,135,200
Phase
Construction
Total Estimated Cost
Total Maximum Reimbursement by Locality to VDOT N/A
Total Maximum Reimbursement by VDOT to Locality $2,244,000
(may be reduced by eligible VDOT project expenses)
PrOject Financing
A 8 C D E
Transportation Local Match (20%) ARRA Enhancement Local Funds Aggregate Allocations
Enhanc~ment (80%) Funds (100%) (100%) (AtB+C+D)
$844,000 $211,000 $1,400,000 $1,680,200 $4,135,200
Program and Project Specific Funding Requirements
This project will be administered in accordance with the "Enhancement Program Procedure Manual" and the "Guide for Local
Administration of Virginia Department of transportation Projects".
Any expenses above the combined federal (80%) and local (minimum 20% match) will be at 100% project sponsor cost.
100% of eligible VDOT proj eet expenses will be recovered as follows:
· 20% will be deducted from reimbursement requests.
· 80% will be deducted from the Federal Enhancement allocation amount.
Any additional ineligible items identified throughout project development will not be reimbursable.
For Transportation Enhancement projects, the LOCALITY shall maintain the Project, or have it maintained, in a manner satisfactory
to the Department or its authorized representatives, and make ample provision each year for such maintenance unless otherwise
agreed to by the DEPARTMENT.
SERF is not required for Enhancement projects.
VDOT will assist with the Environmental Document preparation at the request of the project sponsor. Any state/federal water quality
pennits remain the responsibility of the project sponsor.
06/09
Appendix A
contract provision, provided by VDOT, in any contract agreement for ARRA projects.
ARRA (stimulus funds) will be reimbursed to the project sponsor for construction costs only unless otherwise indicated and
llpprovecl hy VDOT's J {Jell] Assistllnce J)ivisinn in llclvlInr.e
The pr~ect costs eligible for ARRA funds will be reimbursed at 100% less any eligible VDOT project expenses.
In accordance with Cfa policy, the project must be completed and the $844,000 Enhancement allocation expended by
May 16. 2011 or the project may be subject to de-allocation. The completion deadline has been extended to accommodate the 2006
and 2008 funding-.
This attachment is certified and made an official attachment to this document by the parties of this agreement
Authorized Locality Official
date
VDOT Enhancement Program Manager date
"
06/09
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: c1erk@roanokeva.gov
STEPHANIE M. MOON, CMC
City Clerk
CECELIA T. WEBB
Assistant Deputy City Clerk
July 23, 2009
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Ordinance No. 38543-072009 authorizing the City
Manager to enter into an Agreement between the City of Roanoke and
Roanoke County pertaining to shared use and maintenance of open
recreational land located on property on which ,he Veterans'
Administration Medical Center is located.
The abovereferenced measure was adopted by the Council of the City of
Roanoke at a regular meeting held on Monday, July 20, 2009, and is in full
force and effect upon its passage.
Sincerely,
~~m.~
Stephanie M. Moon, CMC
City Clerk
Attachment
pc: . William M. Hackworth, City Attorney
Ann H. Shawver, Director of Finance
Steven C. Buschor, Director, Parks and Recreation
~<<:~
. '\~
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 20th day of July,2009.
No.38543-072009.
AN ORDINANCE authorizing the City Manager to enter into an Agreement between the City
of Roanoke and Roanoke County pertaining to shared use and maintenance of open recreational land
located on property on which the Veterans' Administration Medical Center is located; and
dispensing with the second reading of this ordinance by title.
BE IT ORDAINED by the Council of the City of Roanoke that:
1. The City Manager and the City Clerk are authorized to execute and attest,
respectively, on behalf ofthe City of Roanoke, in form approved by the City Attorney, an Agreement
with Roanoke County, pertaining to shared use and maintenance of open recreational land located on
property on which the Veterans' Administration Medical Center is located, such Agreement to be
upon such terms and conditions as are more particularly described in the City Manage(s letter dated
July 20,2009, to this Council.
2. Pursuant to the provisions of Section 12 of the City Charter, the second reading ofthis
ordinance by title is hereby dispensed with.
ATTEST:
,
~'rrJ.l~
City Clerk. .
0- V AMC Agreement with County. doc
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, S.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: (540) 853-1138
City Web: www.roanokeva.gov
July 20, 2009
Honorable David A. Bowers, Mayor
Honorable Sherman P. Lea, Vice Mayor
Honorable M. Rupert Cutler, Council Member
Honorable Gwendolyn W. Mason, Council Member
Honorable Anita J. Price, Council Member
Honorable Court G. Rosen, Council Member
Honorable David B. Trinkle, Council Member
Dear Mayor Bowers and Members of City Council:
Subject:
Memorandum of Agreement
with Roanoke County for
shared use of land owned by
the United States Veterans'
Administration
Background:
In 2007, the Parks and Recreation Department entered into a Memorandum of
Agreement with the Veterans' Affairs Medical Center ("VAMC") that would allow
for the use of recreational land located on VAMC, in exchange for maintenance
and upkeep of approximately 18.08 acres, of which approximately 6.5 acres is
recreational land (sports fields) for usage by the City of Roanoke and the VAMC.
In an effort to promote regionalism and enhance recreational opportunities for
the citizens of the Roanoke Valley, the City of Roanoke ("City") and Roanoke
County ("County") desire to work together in a cooperative arrangement to offer
additional sports fields within the local community. Therefore, the City and
County would like to establish and maintain an agreement that would allow for
shared use of open recreational land located on property owned by the United
States Veterans' Administration, on which the VAMC is located, for joint
maintenance and upkeep of such land as outlined in the Memorandum of
Agreement previously entered into.
The proposed Memorandum of Agreement, a copy of which is attached,
contains mutually agreed upon terms and conditions, including a provision that
the Agreement may be renewed for successive six (6) month terms, beginning
Honorable Mayor and Members of City CQuncil
July 20, 2009,
Page 2
July 1 of each year, up to a total of four (4) successive additional six (6) month
terms.
Recommended Action:
Authorize the City Manager to execute the attached Memorandum of
Agreement, subject to it being approved as to form by the City Attorney, and
to take any further actions necessary in order to facilitate this matter.
Respectfully submitted,
Darlene L. Bu
City Manager
DLB/ld
c: ' Stephanie M. Moon, City Clerk
William M. Hackworth, City Attorney
Ann H. Shawver, Director of Finance
R. Brian Townsend, Assistant City Manager for Community Development
Steven C. Buschor, Director of Parks and Recreation
Steven J. Talevi, Assistant City Attorney
CM09-00 121
AGREEMENT
Between
The City of Roanoke
and
Roanoke County
This Agreement Is hereby dated this _~~;ay of 9<ul1.., 2009 ("Agreement"), by
and between the City of Roanoke ("City of Roanoke") and Roanoke County
("Roanoke County").
. 1. Purpose:
To establish and maintain an agreement between the City of Roanoke and
Roanoke County that will allow for shared use of open recreational land located
on property owned by the United States Veterans' Administration, on which the
Veterans' Administration Medical Center ("VAMC") 'is located, and for joint
. '
maintenance and upkeep of such land as outlined in this Agreement.
2. Description of Subiect Property:
The following area ("Subject Property") is subject to the terms of this
Agreement: The United States' Veterans' Administration owns and controls
approximately 18.08 acres of land of which approximately 6.5 acres is
recreational land that is subject to an Agreement for field usage between the
City and the VAMC. The Subject Property is the area of interest identified on
Attachment A.
3. Statement of Mutual Benefits:
In an effort to promote regionalism and enhance recreational opportunities for
the citizens of the Roanoke Valley, the City of Roanoke and Roanoke County
desire to work together in a cooperative arrangement to offer additional sports
fields within the local community.
VAMC Agreement-City-County-6-8-09.doc
1
4. Term:
This Agreement shall commence on July 1 2009, and remain in effect through
December 31, 2009. This Agreement will automatically renew for four (4)
additional six-month terms, each beginning July 1 of each calendar year
thereafter that the Agreement remains in effect and continuing through
December 31 of such calendar year. This Agreement will automatically renew
each year unless sooner terminated by either party.
5. Termination:
If either party wishes to cancel this Agreement, the party must notify, in writing,
the other party no less than 90 days prior to end of any six-month term this
Agreement is in force.
6. Field Usage:
a. Field Management and Maintenance: The City of Roanoke and
Roanoke County shall share field use and maintenance of the Subject
Property between July 1 and December 31 of each year this Agreement
remains in force.
b. Hours of Operation: Fields may be used between 8:00 a.m. until
sunset, or 8:30 p.m., whichever first occurs seven (7) days per week.
c. Uses Allowed: The Subject Property may be used by the parties for
only. games, matches, practices or clinics in the sports of soccer,
baseball, softball or lacrosse.
d. Who May Use: The Subject Property may be used by any recreation
team sponsored by either the City of Roanoke or Roanoke County,
independent youth teams not sponsored by the City of Roanoke or
Roanoke County or adult league teams, or travel teams, provided they
have contacted and obtained permission for use from the City of
Roanoke. Only teams, officials, and spectators may use the Subject
Property for the purposes identified in this Agreement.
VAMC Agreement-City-County-6-8-09.doc
2
e. Field Scheduling and Fees: The Subject Property may be used by
the parties only after a permit has been applied for and received from the
City of Roanoke. The City of Roanoke may charge field user fees in
accordance with the City of Roanoke's fee compendium to cover the cost
of maintenance and repairs. There shall be no charge for Roanoke
County sponsored recreation teams to use the Subject Property.
f. Priority of Use: City of Roanoke and Roanoke County shall
schedule sponsored recreation teams first, the City of Roanoke and
Roanoke County having the same amount of scheduled field usage, then
all other users will be scheduled on a first-com~, first-serve basis.
7. Party Responsibilities:
Goals and bleachers installed on ~ite are the responsibility of the City of
Roanoke and Roanoke County using the Subject Property; all goals and
bleachers must be securely anchored to the ground. It shall be the
responsibility of each party to this Agreement to inspect such goals and
bleachers before the time of use of such goals and bleachers.
8. Roanoke County Responsibilities:
a. Roanoke County shall designate one employee to'communicate any
issues to the City of Roanoke under this Agreement.
b. Roanoke County shall ensure that all Roanoke County organizations
or teams using the fields have appropriate permits issued by the City of
Roanoke Parks and Recreation Department for play between July 1 and
December 31 of each year.
c. Roanoke County shall aerate the athletic fields a minimum of once
per six-month term. Roanoke County will perform the aeration of such
fields between September 1 and October 31, of each six-month term this'
Agreement is in force. All areas shall be core aerated, with aeration
performed in two directions to achieve maximum effectiveness. All cores
VAMC Agreement-City-County-6-8-09.doc
3
shall than be dragged within 48 hours to reduce core accumulation on
playing surfaces.
d. Roanoke County shall fertilize athletic fields (approximately 6.5
acres) once per six month term, at a rate of 1.0 pounds of Nitrogen per
1,000 square feet for each application. Such fertilizer shall be applied
between September 1 and October 31 of each term this Agreement is in
force. The City of Roanoke will provide all fertilizer to adequately fertilize
the athletic fields.
e. Roanoke County shall seed all athletic fields once per year with a
mixture of Kentucky Bluegrass and perennial ryegrass at the rate of
minimum 3 pounds per 1,000 square feet during each application. Such
seeds shall be applied between September 1 and October 31.
f. Roanoke County shall be responsible for marking all athletic fields
between July 1 and November 15 each term this Agreement is in force.
Fields shall be marked every two weeks or as deemed necessary by the
parties.
9. City of Roanoke Responsibilities:
a. The City of Roanoke shall provide trash receptacles and shall empty
such trash receptacles a minimum of two times per week between July 1
and the conclusion of seasonal field rentals, or December 3151, whichever
is sooner, during any term this Agreement is in force.
b. The City of Roanoke shall mow the athletic fields of the Subject
Property, and any immediate surrounding areas (approximately 6.5 acres)
during any term this Ag reement is in force. Mowing shall be performed
at a minimum of 14 day intervals, (depending upon amount of turf
growth) so as to maintain a maximum 3.5" height of cut.
c. The City of Roanoke shall install and maintain, or have installed
and maintained, portable toilet facilities from July 1 through December
31 of any term this Agreemen.t is in fqrce.
VAMC Agreemem-City-County-6-8-09.doc
4
10. Records and Revenue SharinQ:
Roanoke County and the City of Roanoke will record all supplies purchased and
all man-hours worked, identifying the task, date and hourly rate, of each
person that performs services under this Agreement. Roanoke County shall
provide the City of Roanoke with such maintenance records and the City of
Roanoke will provide such maintenance records, along with a detailed revenue
report, by January 7 of each calendar year. The City of'Roanoke shall provide to
Roanoke County one-half of the revenues generated from field rentals by
January 31 of each year.
11. Insurance Coverage:
Roanoke County must provide a certificate of ge'neral liability insurance with a
minimum amount of one million dollars and no cents ($1,000,000.00), naming
the Department of Veteran's Affairs as an insured party with the City of
Roanoke and Roanoke County each providing similar coverage between July 1
and December 31 of each year.
a. Requirement of insurance. Roanoke County shall, at its sole
expense, obtain and maintain during the life of this Agreement the
insurance policies required by this section. Any required insurance
policies shall be effective prior to the beginning of any work or other
performance by Roanoke County under this Agreement. The following
policies and coverages are required:
(1) Commercial General liability. Commercial general liability
insurance shall insure against all claims, loss, cost, damage,
expense or liability from loss of life or damage or injury to persons
or property arising out of Roanoke County's performance under
this Agreement. The minimum limits of liability for this coverage
shall be one million dollars and no cents ($1,000,000.00)
combined single limit for anyone occurrence.
VAMC Agreement-City-County-6-8-09.doc
5
(2) Workers' Compensation. Workers' compensation insurance
covering Roanoke County's statutory obligation under the laws of
the Commonwealth of Virginia and employee's liability insurance
shall be maintained for all its employees engaged in work under
this Agreement. Minimum limits of liability for employer's liability
shall be one hundred thousand dollars and no cents ($100,000.00)
(
bodily injury by accident each occurrence; five hundred thousand
dollars and no cents ($ 500,000.00) bodily injury by disease (policy
limit); and one hundred thousand dollars and no cents
($100,000.00) bodily injury by disease (each employee). With
respect to workers' compensation coverage, Roanoke County's
insurance company shall waive rights of subrogation again'st the
City, its officers, employees, agents, volunteers and
representatives.
(3) Automobile Liability. The minimum limit of liability for
automobile liability insurance shall be one million dollars and no
cents ($1,000,000) combined single lim it applicable to owned or
non-owned vehicles used in the performance of any work under
this Agreement.
b. Umbrella Coverage. The insurance coverages and amounts set
forth in subsections (a), (1), (2), and (3) of this section may be met by an
umbrella liability policy following the form of the underlying primary
coverage. Should an umbrella liability insurance coverage policy be
used, such coverage shall be accompanied by a certificate of
endorsement, stating that it applies to the specific policy numbers
indicated for the insurance providing the coverages required by
subsections (a), (1), (2), and (3), and it is further agreed that such
statement shall be made a part of the certificate of insurance furnished
by Roanoke County to this City.
c. Evidence of Insurance. All insurance shall meet the following
requirements:
VAMC Agreement-City-County-6-8-09.doc 6
(1) Prior to execution of this Agreement, Roanoke County shall
furnish the City a certificate or certificates of insu ranee showing
the type, amount, effective dates and date of expiration of the
policies. . Such certificates shall be attached to this Agreement at
the time of execution of this Agreement and shall be furnished in
a timely fashion to demonstrate continuous and uninterrupted
coverage of all of the required forms of insurance for the entire
term of this Agreement.
(2) The required certificate or certificates of insurance shall
include su bst'antially the following statement: The insurance
covered by this certificate shall not be canceled or materially
altered, except after thirty (30) days written notice has been
received by the Risk Management Officer for the City of Roanoke.
(3) The required certificate or certificates of insurance shall
name the City of Roanoke, its officers, employees, agents,
volunteers and representatives as additional insureds.
(4) Where waiver of subrogation is requ ired with respect to any
policy of insurance required under this section, such waiver shall
be specified on the certificate of insurance.
(5) Insurance coverage shall be in a form and with an insurance
company approved by the City which approval shall not be
unreasonably withheld. Any insurance company providing
coverage under this Agreement shall be authorized to do business
in the Commonwealth of Virginia.
12. Drug Free Workplace:
During the performance of this Agreement, Roanoke County_shall: (i) provide a
drug-free workplace for Roanoke County~s employees; (ii) post in conspicuous
places, available to employees and applicants for employment, a statement
notifying employees that the unlawful manufacture, sale, distribution,
dispensation, possession, or use of a controlled substance or marijuana is
VAMC Agreement-City-County-6-S-09.doc
7
prohibited in Roanoke County~s workplace and specifying the actions that will
be taken against employees for violations of such prohibition; (iii) state in all
solicitations or advertisements for employees placed by or on behalf of
Roanoke County that Roanoke County maintains a drug-free workplace; and
(iv) include the provisions of the foregoing clauses in every subcontract or
purchase order of over ten thousand dollars and no cents ($10,000.00) so that
the provisions will be binding upon each subcontractor or vendor. For the
purpose of this section, "drug-free workplace" means a site for the
performance of work done in connection with this Agreement.
1 3. Non-Discrimination:
Equal Employment Opportunity: During the performance of this Agreement,
Roanoke County agrees as follows:
a. Roanok~ County will not discriminate against any employee or
applicant for employment because of race, religion, color, sex, national
origin, age, disability, or any other basis prohibited by state law relating
to discrimination in .employment, except where there is a bona fide
occupational qualification reasonably necessary to the normal operation
of the Subject Property. Roanoke County agrees to post in conspicuous
places, available to employees and applicants for employment, notices
setting forth the provisions of this nondfscrimination clause.
b. Roanoke County, in all solicitations or advertisements for
employees placed by or on behalf of Roanoke County, will state that
Roanoke County is an equal opportunity employer.
c. Notices, advertisements and solicitations placed in accordance
with federal laws, rules or regulations shall be deemed sufficient for the
purpose of meeting the requirements of this section.
d. Roanoke County will include the provisions of the foregoing
subsections in every contract or purchase order of over ten thousand
dollars and no cents ($10,000.00) so that the provisions will be binding
upon each contractor or vendor.
VAMC Agreement-City-Cou nty-6-8.09 .doc
8
14. Compliance with Laws. Regulations. and Immigration Law:
Roanoke County agrees to and will comply with all applicable federal, state,
and local laws, ordinances, and regulations, including all applicable licensing
requirements. Roanoke County further agrees that it does not, and shall not
during the performance of this Agreement, knowingly employ an unauthorized
alien as defined in the federal Immigration Reform and Control Act of 1986.
1 5. Notices
Any notice, request or demand given or required to be given under this
Agreement shall, except as Qtherwise expressly provided herein, be in writing
and shall be deemed duly given only if delivered personally or sent by certified
mail, return receipt requested to the addresses stated below.
To the City of Roanoke:
Mr. Steve Buschor
Director, Parks and Recreation
210 Reserve Avenue, S.W.
Roanoke, Virginia 24016
Fax No. 540-853-1287
With a Copy to:
City of Roanoke
Attn: City Manager
364 Noel C. Taylor Municipal Building
21 5 Church Avenue, SW
Roanoke, Virginia 24011
Fax No. 540-853-1138
To the County of Roanoke:
Mr. Pete Haislip
Director of Parks, Recreation and Tourism
1206 Kessler Mill Road
Salem, VA 24153
Fax - 540-387-6146
VAMC Agreement-City-County-6-8-09.doc
9
Notice shall be deemed to have been given, if delivered personally, upon
delivery, and if mailed, upon the third business day after the mailing thereof.
16. No Third Party Beneficiaries: .
The provisions of this Agreement are for the exclusive benefit of the parties
hereto and not for the benefit of any third person, nor shall this Agreement be
deemed to have conferred any rights, express or implied, upon any third
person unless otherwise expressly provided for herein.
17. Entire Agreement:
This Agreement represents the entire agreement between the parties and
supersedes all prior negotiations, representations or agreements, either
written or oral. This Agreement shall not be amended or modified except by
written instrument signed by the parties.
WITNESS the following signatures and seals:
ATTEST:
CITY OF ROANOKE, VIRGINIA
Stephanie M. Moon, City Clerk
By_____________________________________
Its City Manager
ATTEST:
ROANOKE COUNTY
(Title)Clerk of the County
By______________________________________
(Title) County Administrator
Approved as to Execution:
Assistant City Attorney
for City of Roanoke
Assistant City Attorney
for City of Roanoke
VAMC Agreement-City-County-6-8-09.doc
10
~
~
~
Attachment A
~
(J)~
f77 ~
~
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerk@roanokeva.gov
STEPHANIE M. MOON, CMC
City Clerk
CECELIA T. WEBB
Assistant Deputy City Clerk
July 24, 2009
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I,am attaching copy of Resolution No. 38544-072009 authorizing the City
Manager's issuance and execution of additional amendments to the City
'contract with Cunningham + Quill Architects, PLLC, in an amount up to
$ 700,000.00, for additional architectural and engineering services for
renovation of the City Market Building.
The abovereferenced measure was adopted by the Council of the City of
Roanoke at a regular meeting held on Monday, July 20, 2009.
"
Sincerely,
~~Yn. ~
Stephanie M. Moon, CMC
City Clerk
Attachment
pc: William M. Hackworth, City Attorney
Ann H. Shawver, Director of Finance
Sherman M. Stovall, Director, Management and Budget
Robert K. Bengtson, Director of Public Works
Philip C. Schirmer, City Engineer
p~'
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 20th day of July, 2009.
No. 38544-072009.
A RESOLUTION authorizing the City Manager's issuance and execution of additional
Amendments to the City's Contract with Cunningham + Quill Architects, PLLC, in an amount
up to $700,000 for additional architectural and engineering (AlE) services for the renovation of
the City Market Building; and authorizing the City Manager to take such actions and execute
such documents as may be necessary to provide for the implementation, administration, and
enforcement of all such Amendments to the above mentioned CQntract, as well as the Contract
itself
BE IT RESOLVED by the Council of the City of Roanoke that:
1. The City Manager is hereby authorized, for and on behalf of the City, to issue and
execute such additional Amendments as may be necessary to the City's Contract with
, Cunningham + Quill Architects, PLLC, in an amount up to $700,000 for additional AlE services
for the renovation of the City Market Building, all as more fully set forth in the City Manager's
letter to this Council dated July 20,2009.
2. The form of such Amendments shall be approved by the City Attorney.
3. Such Amendments will provide authorization for additions to the work, with an
increase in the amount of the Contract and provided the total amount of such Amendments will
not exceed an additional $700,000, all as set forth in the above letter.
4. The City Manager is further authorized to take such actions and execute such
documents as may be necessary to provide for the implementation, administration, and
"'\
R-Cunningham+Qui11 Contract Amendment.doc
1
enforcement of all such Amendments to the above mentioned Contract, as well as the Contract
itself.
R-Cunningham+Qui11 Contract Amendment.doc
2
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, S.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: (540) 853-1138
City Web: www,roanokeva,gov
July 20, 2009
Honorable David A. Bowers, Mayor
Honorable Sherman P. Lea, Vice-Mayor
Honorable M. Rupert Cutler, Council Member
Honorable Gwendolyn W. Mason, Council Member
Honorable Anitaj. Price, Council Member
Honorable Court G. Rosen, Council Member
Honorable David B. Trinkle, Council Member
Dear Mayor Bowers and Members of City Council:
Su bject:
Amendment to Contract for City
Market Building - Design Services
Background:
The City entered into a Contract with Cunningham + Quill Architects, PLLC (CQA) dated
January 29, 2009, for the design of renovation improvements to the City Market
Building. CQA was selected in accordance with the City's procurement policies and
procedures. The Contract for the project was for multiple phases, including full design
and construction architectural and engineering (AlE) services for the project following
City approval of the schematic design.
CQA presented schematic designs and corresponding budget recommendations to City
Council on April 20, 2009. Council's acceptance of those recommendations proVided
the basis for development of the Capital Improvement Project for the City Market
Building.
City Council directed staff to move forward with the City Market Building design and a
companion streetscape improvement project at its meeting onJuly 6,2009. The project
is intended to maximize the use of available tax credits. Further, City Council agreed
to fund the full AlE services in the additional amount of $700,000 for the project
design and other AlE or related work.
City staff has negotiated an acceptable Contract Amendment with CQA to proceed with
the full AlE design services for the project for an additional lump sum fee of $499,000.
In addition to this lump sum fee, other project expenses connected with the design and
development of the work may include surveying, environmental testing or remediation,
plan review and building permit fees, utility fees, costs associated with procurement of
Honorable Mayor and Members of City Council
July 20, 2009
Pag e 2
construction services, and related expenses and costs of this nature. Some of these
items may be requested to be performed by CQA and some may be obtained
independently, in order to allow for the most efficient use of resources. Therefore,
there could be additional amendments needed to the Contract with CQA to perform
additional services as the project develops. However, the total of any such
amendments to the Contract with CQA would not exceed the additional funding
amount of $700,000 mentioned above without prior Council approval. The proposed
amendments to the Contract with CQA for the additional services referred to above
exceeds the greater of 25% of the original Contract amount or $50,000; therefore, in
accordance with the City Charter, City Council approval is needed to pay for such
additional services through additional amendments to the current Contract with CQA.
Funding in the amount of $700,000 will be available for the above requested items in
Account No. 09-300-8137-9003, subject to the approval of the Capital Improvement
Program (CIP) update and associate transfer of funds to a project account.
Recommended Action:
Authorize the City Manager to execute additional amendments, approved as to form
by the City Attorney, to the City's Contract with Cunningham + Quill Architects, PLLC
in an amount up to $700,000 for additional professional services as mentioned above,
such amendments to include an amendment for the $499,000 for the AlE design
services referred to above.
Authorize the City Manager to take such actions and to execute such documents as
may be necessary to provide for the implementation, administration, and enforcement
of all such amendments to the above mentioned Contract with CQA, as well as the
original Contract itself.
Respectfully submitted,
DLBIPCSlwp
c: Stephanie M. Moon, City Clerk
William M. Hackworth, City Attorney
Ann H. Shawver, Director of Finance
Sherman M. Stovall, Director of Management and Budget
R. Brian Townsend, Assistant City Manager for Community Development
Robert K. Bengtson, Director of Public Works
Philip C. Schirmer, City Engineer
CM09-00 131
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerk@roanokeva.gov
STEPHANIE M. MOON, CMC
City Clerk
CECELIA T. WEBB
Assistant Deputy City Clerk
July 24, 2009
Cindy H. Poulton, Clerk
Roanoke City School Board
40 Douglass Avenue, N. W.
Roanoke, Virginia 24016
Dear Ms. Poulton:
I am enclosing copy of Resolution No. 38545-072009 (i) authorizing the
School Board for the City of Roanoke to repair, rehabilitate or equip Fallon
Park Elementary School, Round Hill Montessori Primary School,
Morningside Elementary School and Wasena Elementary School; and (ii)
authorizing the filing of an application with the Virginia Department of
Education seeking an allocation of authority to issue the City's general
obligation qualified zone academy bonds, in an amount not to exceed
$1,530,882.00, to finance a portion of the repairs.
The abovereferenced measure was adopted by the Council of the' City of
Roanoke at a regular meeting held on Monday, July 20, 2009.
Sincerely,
A4l~ Yr\. ~~
Stephanie M. Moon, CMC
City Clerk
Enclosure
pc: George J. A. Clemo, Attorney, Woods Rogers, PLC, 10 S. Jefferson
Street, Roanoke, Virginia 24011
Darlene L. Burcham, City Manager
William M. Hackworth, City Attorney
Ann H. Shawver, Director of Finance
Sherman M. Stovall, Director, Management and Budget
Gh:S
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 20th day of July,2009.
No. 38545-072009.
A RESOLUTION (i) authorizing the School Board for the City of Roanoke to repair,
rehabilitate or equip Fallon Park Elementary School, Round Hill Montessori Primary School,
Momingside Elementary School and Wasena Elementary School (the "Repairs"); and (ii)
authorizing the filing of an application with the Virginia Department of Education seeking an
allocation of authority to issue the City's general obligation qualified zone academy bonds in an
amount not to exceed $1,530,882 to fmance a portion of the Repairs.
WHEREAS, the School Board (the "School Board") for the City of Roanoke of Roanoke,
Virginia (the "City") has determined that it is necessary to undertake the Repairs and has requested
the City to issue its general obligation qualified zone academy bonds in an amount not to exceed
$1,530,882 to fmance a portion of the Repairs (such portion of the Repairs, the "Project"); and
WHEREAS, in order to finance the Project, the City reasonably expects to issue a qualified
tax credit bond within the meaning of S54A of the Internal Revenue Code of 1986, as amended (the
"Code"); and
WHEREAS, the City intends to issue debt obligations for the Project as "qualified zone
academy bonds" within the meaning of Section 54E of the Code (such bonds, the "QZABs").
BE IT RESOLVED by the Council of the City of Roanoke that:
1. The School Board is authorized to undertake the Project, and is authorized to expend
out of the City's capital improvement fund up to $1,530,882 for the cost of the Project.
2. In accordance with S54A of the Code and U.S. Treasury Regulations S 1.1397E-1(h)
and S 1.150-2, it is hereby declared that the City reasonably expects to reimburse expenditures for the
Project with proceeds of a qualified tax credit bond within the meaning of S54A of the Code, to be
incurred by the City. The maximum principal amount of the QZA}3s expected to be issued for the
Project is $1,530,882.
{#1249372-1,077826-00065-01}
3.. This is a declaration of official intent under S54A of the Code and u.s. Treasury
Regulations S 1. 1397E-1 (h) and S 1.150-2.
4. The City Manager, any Assistant City Manager, the Chairman of the School Board or
the Superintendent of Schools is hereby authorized to file an application with the Virginia
Department of Education seeking an allocation of authority to issue the City's general obligation
QZABs pursuant to the Public Finance Act and Section 54E of the Code in an amount not to exceed
$1,530,882 (the "2009 QZABs") to fmance the cost of the Project.
5. The City Clerk is hereby authorized and directed to publish in accordance with
applicable law a notice of public hearing in connection with the proposed 2009 QZABs.
6. This Resolution shall take effect immediately.
The undersigned Clerk of the City of Roanoke, Virginia, hereby certifies that the foregoing
constitutes a true and correct extract from the minutes of a meeting of the City Council held on July
20,2009, and of the whole thereof so far as applicable to the matters referred to in such extract. I
hereby further certify that such meeting was a regularly scheduled meeting and that, during the
consideration of the foregoing resolution, a quorum was presen(
Present Absent Aye Nay Abstain
David A. Bowers, Mayor x x
Sherman P. Lea, Vice Mayor x x
M. Rupert Cutler x x
Gwendolyn W. Mason x x
Anita 1. Price x x
Court R. Rosen x x
David B. Trinkle x
{#1249372-1,077826-00065-01}
WITNESS MY HAND and the seal of the City of Roanoke, Virginia, this 24tlrlay of July,
2009.
[SEAL]
{#1249372-1,077826-00065-01}
CITY OF ROANOKE
DEPARTMENT OF FINANCE
215 Church Avenue, SW, Suite 461
PO Box 1220
Roanoke, Virginia 24011-1220
Telephone: (540) 853-2821
Fax: (540) 853-6142
ANN H, SHAWVER, CPA
Director of Finance
July 20, 2009
Honorable David A. Bowers, Mayor
Honorable Sherman P. Lea, Vice Mayor
Honorable M. Rupert Cutler, Council Member
Honorable Gwendolyn W. Mason, Council Member
Honorable Anita j. Price, Council Member
Honorable Court G. Rosen, Council Member
Honorable David B. Trinkle, Council Member
Dear Mayor David Bowers and Members of City Council,
Subject:
Authorization for Application for Qualified Zone Academy Bonds
(QZAB) - for Roofing Projects at Fallon Park Elementary School,
Round Hill Primary School, 'Morningside Elementary School and
Wasena Elementary School
Background and Current Situation:
The FY1 0 - FY14 Capital Improvement Program (CIP) includes funding of $2.5 Million in
FY10 for School Roofs Replacement. The City plans to issue General Obligation Bonds
through Virginia Public School Authority (VPSA) for these projects.
Recently, we have learned that Qualified Zone Academy Bonds (QZAB) may be available
to fund up to $1,530,882 of the final construction costs. The QZAB initiative is a
Federal program that allows lending institutions, private businesses and schools 'to
form a mutually beneficial partnership to support education.' The program permits the
City to sell interest-free tax credit bonds to banks or other qualified financial
institutions to finance repairs, rehabilitation, equipment, training or curriculum
materials for a qualifying school. Schools qualify based on (a) their partnership with
private business to enhance the academic curriculum, increase graduation and
employment rates and better prepare students for college and the workplace (including
a required matching private contribution of at least 10% of the QZAB amount), and (b)
the percentage of fre'e lunch students which must be 35 percent or greater. Each
school associated with these projects meets this free lunch criteria.
Our goal is to utilize QZAB funding to the extent available, in lieu of VPSA financing,
due to the interest savings associated with this financing option. If QZAB proceeds are
received by the school division, the FY1 0 VPSA bond financing for school roofs projects
will be reduced by the amount of QZAB proceeds (expected to be $1,530,882).
Honorable Mayor and Members of City Council
July 20, 2009
Page 2
Recommendations:
City Council adopt the accompanying resolution to authorize the application for the
issuance of General Obligation Qualified Zone Academy Bonds (QZAB) in an aggregate
principal amount not to exceed $1,530,882., for the purpose of financing certain
rehabilitation, repairs, and/or equipment for the roofing projects at Fallon Park
Elementary School, Round Hill Primary School, Morningside Elementary School and
Wasena Elementary School.
Sincerely,
~Vv--.
Ann H. Shawver
Director of Finance
c: Darlene L. Burcham, City Manager
William M. Hackworth, City Attorney
Stephanie M. Moon, City Clerk
Sherman M. Stovall, Director of Management and Budget
Dr. Rita D. Bishop, Superintendent, Roanoke City Public Schools
Curtis D. Baker, Deputy Superintendent for Operations, Roanoke City Public Schools
George J.A. Clemo, Woods Rogers PLC
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerk@roanokeva.gov
STEPHANIE M. MOON, CMC
City Clerk
CECELIA T. WEBB
Assistant Deputy City Clerk
July 24, 2009
Ann H. Shawver
Director of Finance
Roanoke, Virginia
Dear Ms. Shawver:
I am attach'ing copy of Budget Ordinance 'No. 38547-072009
un-appropriating funding from State Grant Funds for the Riverland Road,
Bennington Street and Mount Pleasant Boulevard Project; and amending
and reordaining certain. sections of the 2009-2010 Capital Projects Fund
Appropriations.
The abovereferenced measure was adopted by the Council of the City of
Roanoke at a regular meeting held on Monday, July 20, 2009, and is in full
force and effect upon its passage.
Sincerely,
;ft;tJ~'m. ~
Stephanie M. Moon, CMC
City Clerk
Attachment
pc: Darlene L. Burcham, City Manager
William M. Hackworth, City Attorney
Sherman M. Stovall, Director, Management and Budget
Robert K. Bengtson, Director of Public Works
Mark D. Jamison, P.E., Transportation Division Manager
~~/
IN THE COUNCIL OF THE CITY OF ROANOKE,. VIRGINIA
The 20th day of July,2009.
No. 38547-072009.
AN ORDINANCE to un-appropriate funding from State Grant Funds for the Riverland
Road, Bennington Street and Mount Pleasant Boulevard Project, amending and reordaining
certain sections of the 2009-2010 Capital Projects Fund Appropriations, and dispensing with the
second reading by title of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that the following sections of
the 2009-2010 Capital Projects Fund Appropriations be, and the same are hereby, amended and
reordained to read and provide as follows:
Appropriations
Appropriated from State Grant Funds
Revenues
VDOT-Riverland Road.lMt. Pleasant!
Bennington Street
08-530-9512-9007
$ (1,000,000)
08-530-9512-9913
(1,000,000)
Pursuant to the provisions of Section 12 of the City Charter, the second reading
of this ordinance by title is hereby dispensed with.
ATTEST:
~'rh.~
City Clerk.
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerk@roanokeva.gov
STEPHANIE M. MOON, CMC
City Clerk
CECELIA T. WEBB
Assistant Deputy City Clerk
JuJy 28, 2009
Leo Rutledge, Urban' Program Manager
,Salem and Culpeper Districts
Virginia Department of Transportation
1401 E. Broad Street, Room 404
Richmond, Virginia 23219
Dear Mr. Rutledge:
I am enclosing copy of Resolution No. 38546-072009 approving the
location and major design features of the Riverland Road Improvement
highway project in the City of Roanoke and requesting the Virginia
Department of Transportation to begin right-of-way acquisition.
The abovereferenced measure was adopted by the Council of the City of
Roanoke at a regular me'eting held on Monday, July 20, 2009.
Sincerely,
~fvJ.~
Stephanie M. Moon, CMC
City Clerk
Enclosure
pc: Darlene L. Burcham, City Manager
William M. Hackworth, City Attorney
Ann H. Shawver, Director of Finance
Sherman M. Stovall, Director, Management and Budget
Robert K. Bengtson, Director of Public Works
Mark D. Jamison, P.E., Transportation Division Manager
"
~~\
l
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 20th day of July,2009.
No. 38546-072009.
A RESOLUTION approving the location and major design features ofthe Riverland Road
Improvements highway project in the City of Roanoke and requesting the Virginia Department of
Transportation to begin right-of-way acquisition.
WHEREAS, a Design Public Hearing was conducted on March 31, 2009, in the City of
Roanoke by representatives of the Virginia Department of Transportation, after due and proper
notice, for the purpose of considering the proposed design ofRiverland Road, Project UOOO-128-
132, PE101, RW201, C501, UPC 71741, in the City of Roanoke, at which hearing drawings and
other pertinent information were made available for public inspection in accordance with state and
federal requirements;
WHEREAS, all persons and parties III attendance were afforded full opportunity to
participate in the public hearing;
WHEREAS, representatives of the City of Roanoke were present and participated in the
hearing;
WHEREAS, the Council has previously requested the Virginia Department of Transportation
to program this project; and
WHEREAS, the Council has considered all of the foregoing matters.
THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke that:
1. The location and major design features of the proposed project as presented at the
Public Hearing are approved.
R-Riverland Road Improvements Project.doc
1
2. The Virginia Department of Transportation is requested to acquire all rights-of- way
necessary for this project, conveying such rights-of-way as lie in this City to the City of Roanoke at
the appropriate time.
3. The City Manager and the City Clerk are hereby authorized to execute and attest,
respectively, for and on behalf ofthe City, any and all necessary documents pertaining to this project,
such documents to be approved as to form by the City Attorney, and to furnish such additional
infonnation as may be required by the Virginia Department of Transportation in connection with the
proj ect.
4. The City Clerk is directed to transmit an attested copy of this Resolution to the
Virginia Department of Transportation.
ATTEST:
/ hlj h10W0
City Clerk.' C
R-Riverland Road Improvements Project.doc
2
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, S,W" Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: (540) 853-1138
City Web: www.roanokeva,gov
July 6, 2009
Honorable David A. Bowers, Mayor
Honorable Sherman P. Lea, Vice Mayor
Honorable M. Rupert Cutler, Council Member
Honorable Gwendolyn W. Mason, Council Member
Honorable AnitaJ. Price, Council Member
Honorable Court G. Rosen, Council Member
Honorable David B. Trinkle, Council Member
Dear Mayor Bowers and Members of City Council:
Subject:
Riverland Road Improvements
VDOT Proj. No. UOOO-128-1 32
UPC 71741 City of Roanoke
Background:
The Virginia Department of Transportation (VDOT) has programmed an
intersection improvement project at the intersection of Riverland Road,
Bennington Street, and Mount Pleasant Boulevard. The project consists of the'
construction of a roundabout to improve traffic operations at this location and
the addition of curb, gutter, sidewalk, a shared-use path, and other streetscape
amenities.
Considerations:
VDOT and the City of Roanoke held a Citizen Information Meeting on June 19,
2008 and a Public Hearing on March 31, 2009 to gather public comments.
Those comments have been considered and incorporated as appropriate. The
City's Street Design Team reviewed the plans and suggested revisions that have
been incorporated. Staff has briefed the Planning Commission as well.
Pertinent design features included with the project include the roundabout; the
addition of curb, gutter, and sidewalk; a shared-use path that provides a
connection to the Roanoke River Greenway; wide outside lanes to accommodate
on-street bicyclists, separation between the shared-use path and the street to
permit street trees, and modifications to the traffic signal at Riverland Road and
Garden City Boulevard to enhance traffic operations in the corridor.
Honorable Mayor and Members of City Council
July 6, 2009
Page 2
Right of way acquisition is currently scheduled to begin in FY2010 with
construction to follow in FY2012. Total project cost is approximately $7.5
million for which the City will be responsible for two percent of the total cost or
approximately $150,000. Funds are available in the Riverland Rd/ Mt Pleasant/
Bennington project capital account, 08-530-9512.
When the project was initiated, the City agreed to administer the project with
funding provided by the State. At that time, a revenue estimate was created
and $1,000,000 was appropriated into the project account (Council action
37401-051506.) As the project grew in complexity, specifically with regard to
environmental and right of way considerations, the City asked VDOT to assume
responsibility for project administration. As a result, the $1,000,000 that is
identified in the capital account as appropriated from State grant funds should
be un-appropriated and the revenue estimate removed from the account.
Recommendations:
Adopt the accompanying resolution approving the major design features of this
project, requesting VDOT to acquire all rights of way necessary for this project
and conveying said rights of way to the City at the appropriate time, and
authorizing the City Manager to execute, on behalf of the City of Roanoke, all
necessary agreements required in conjunction with the project, such
agreements to be approved as to form by the City Attorney.
Adopt the accompanying budget ordinance to un-appropriate the $1,000,000
identified as appropriated from State grant funds that currently exists in the
project capital account, 08-530-9512.
Respectfully submitted,
~
City Manager
c: Stephanie M. Moon, City Clerk
William M. Hackworth, City Attorney
Ann H. Shawver, Director of Finance
Sherman M. Stovall, Director of Management and Budget
Robert K. Bengtson, P.E., Director of Public Works
Mark D. Jamison, P.E., Transportation Division Manager
CM09-00 11 2
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Rodnoke City Council
July 20,2009
Sftoll'm Waftell' lUJftmfty
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ROANOKE
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:RQANOKEi
o All properties contribute runoff and pollutants
o Fees are assessed in proportion to a property's cont~ibution to
ru noff
o Runoff is proportional to Impervious Surface
o Municipal Separate Storm Sewer System (MS4) is regulated for
water quality
,~..;;"r-";~':',J-o..r~"-:
0' Service area is 'the City of Roanoke
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o Operate and maintain storm
water systems .
"t"~::-'- .
· Program Administration <;t:.
o Real Property for capital
improveme,nts
oe:-~fl~ipeering design
'"-' .".tl.,
o Construction costs
o Monitoring of control devices
o Pollution control and
abatement
o Maintenance of storm water
facil ities
eH) oj F{0~jJJDj\3 ~ .E;[jf)JfJ.30:irJfJ.0 Dl'lJgJon
Roanoke's Identified Storm Water Needs
:~~
80ANQ.Kj::
o Capital Improvements - $60+ million, approximately
200 projects . .
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o Maintenance and reR,~ir of aging infrastructure
o Storm water quality regulatory requirements for MS4
- VPDES Permit
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- Impaired waterways
eJl) 0'1 nO~ln0jc:J ~ EngJHO:iO:iiJnfJ DJ'lJsJon
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Typical Drainage Issues
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Typi~al Drainage Issue
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Fresno Street
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Typical Drainage Issues
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Typical Drainage Problems
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PIl"OlPosedl S~olrm Wa1~ell" U~D~D~Y
. '
o Cash funded program based on collected revenue
o Capacity to implem~nt $3.0 million in new projects
annually ((..
o Build a maintenance reserve (5%)
o Offer incentives and lor credits for those willing to go
--beyond regulatory requirements or retrofit existing
facilities
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o Projects have been identified for the first three years
of the program
- Neighborhood Pr()jeCts
- Average projectvatue:$105,000
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City 01 Roaootc:e
stCrmW_l."lII'!y
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FY2OlJ9.:'lJtD
2010
20 Projects,
$2,7M
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City of Roanoke'
~~~ 2011
29 Projects
$2,9M
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~= 2012 39 Projects
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S~ove~ Ready IPlrojec~s
o Camille Avenue-MoQrnaw Avenue
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o Westside Boulevard .'
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o And rews Road '
o King Street and Bell~ Avenue
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P"rogram Outline
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ROANOKE
o $3.00 per month Equivalent Residential Unit (ERU)
for residential properties
o Commercial propertiE:}s will be assessed on the
measured imperJf6us surface .
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o $3.00 per month per 1,942 square feet of impervious
surface
o"_,.9?timated annual revenue $3.6 million
o 1/3 residential, 2/3 commercial
GEy 0] J{02J{JDk:J ~ En0JJJ':i:;rln0 Dblo;lon
Current Storm Water Utilities in Virginia
'~~.
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ROANOKE'
Locality II NPOes Single-family Reside';ilal Commercial Storm water " Total Annual
Phase II Stormwater Fee Fee Revenue
Phase II (per month) (per month) Generated
~ ~ ,
City 01 Phase I $8,08 Non-Residential - . $10.6 million
$8,08/2000 1t2 01
Norfolk, VA impervious area/day
Phase I $6'!l-~;:';;:':' " .,' $6,05 per 2,269 sq, It, 01 $15.0 million
City of Virginia
Beach, VA impervious area
City of Portsmouth, Phase I $6,00 *;~ $6.00 per 1,877 sq. ft. of $4.6 million
VA impervious area
City of Newport Phase I $5,10 $5.10 per 1,777 sq. ft. of $8.5 million
News, VA impervious area
City of.HalJ'lptiin, Phase I $4,60 $4,60 per 2,429 sq, It, 01 $4.8 million
VA;;""' -' impervious area
City of Chesa pea kej Phase I $6,83 $6,83 per 2, 112 sq, It, 01 $6.2 million
VA impervious area
:HRPDC/City 01 Phase I $5,24 $5,24 per 3,200 sq, It, 01 $3.5 million
,~ullolk impervious area
Shy Ufi{02][J0)0:; -E:IJ0]ns",rl[J0 'Dlvjo;lcJn
8
.
IPlroposed! S~olrm Wal~elr U~oW~y
o All pro_perties pay the fee
o Exemptions
- Follow the state SO..ge~for required exemptions; generally
public streets and Cit~ property
- Vacant unimproved properties
- "self contained" drainage systems
CH) oj PC,l~jn C,l;,::; ~ En <:jln ::;::;Jln <:jDlvLJQn .
/Plroposed! S~olrm Wal~elr U~m~y
o Credits and Incentives
- Development
- Existing Properties ,,;.
o Storm water management facilities that exceed
minimum requirements
Ot~-;eredits must be proportional to the permanent
reduction in runoff and pollutant loading
:Gll) of!HD2JnC,l;,.::; ~ Err<:jl[J:;::;JJfj<:j DlylsJDn
9
Plroposed 5~olrm Wal~elr U~m~y
o 'Billing
- Use current city billing"systems
- Property owner is responsible for the fee
-=f~equency of billing (rYlOnthly, quarterly, semi annual)
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eny Di J{!)~j[jD)(3 - EnfjJn33rlfJg DbbJoIJ
Sclh1edllUl~e M D ~es~oll1es
. Authorize formal development of
Storm Water Utility
Verify utility rates and revenues,
Development Credits and >Inc-entives
Public Education and Informatioff
Interim City Council Progress Briefing
Authorize public hearings
'"tIiOld>Public Hearings
o Adopt Storm Water Utility Ordinance,
Begin Project Construction
July 6, 2009
July - October 2009
~ July - August 2009
Sept - November 2009
November 2, 2009
December 2009
January 4,2010
1st Quarter 2010
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ROANOKE
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ROANOKE
10
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
STEPHANIE M. MOON, CMC E-mail: cIerk@roanokeva.gov
City Clerk
CECELIA T. WEBB
Assistant Deputy City Clerk
July 30, 2009
M r. Thomas L. McKeon
3350 One Oak Road, S. w.
Roanoke, Virginia 24018
Dear Mr. McKeon:
At a regular meeting of the Council of the City of Roanoke which was held on
Monday, Ju Iy 20, 2009, you were appointed as a member of the Roanoke Arts
Commission to fill the unexpired term of Kris Pedelty ending June 30, 2010.
Enclosed you will find a Certificate of your appointment and an Oath or
Affirmation of Office which may be administered by the Clerk of the Circuit
Court of the City of Roanoke, located on the third floor of the Roanoke City
Courts Facility, 315 Church Avenue, S. W.
Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor
Municipal Building, 215 Church Avenue, S.W., prior to serving in the capacity to
which you were appointed.
Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am
enclosing copy of the Virginia Freedom of Information Act. The Act requires
that you be provided with a copy within two weeks of your appointment and
each member is required "to read and become familiar with provisions of the
Act."
K:\oath and leaving service\Arts Conunission\Thomas L. McKeon oath June 30 20IO.doc
Mr. Thomas L. McKeon
July 30, 2009
Page 2
On behalf of the Mayor and Members of City Council, I would like to express
appreciation for your willingness to serve as a member of the Roanoke Arts
Commission.
Cecelia T. Webb
Assistant Deputy City Clerk
CTW:ew
Enclosures
pc: Susan Jennings, Public Arts Coordinator, wjapplication
K\oath and leaving service\Arts Commission\Thomas L. McKeon oath June 30 20 I O.doc
COMMONWEALTH OF VIRGINIA
)
) To-wit:
)
CITY OF ROANOKE
I, Cecelia T. Webb, Assistant Deputy City Clerk, and as such Assistant
Deputy City Clerk of the City of Roanoke and keeper of the records thereof, do
hereby certify that at a regular meeting of Council which was held on the
twentieth day of July 2009, THOMAS 1. MCKEON was appointed to fill the
unexpired term of Kris Pedelty ending June 30, 2010.
Given under my hand and the Seal of the City of Roanoke this thirtieth
day of July 2009.
J _ ....J. City Clerk
A.O IS 14, (. fA.ne
.&,out-'(
K\oath and leaving service\Arts Commission\Thomas L. McKeon oath June 30 20lO.doc
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
STEPHANIE M. MOON, CMC E-mail: cIerk@roanokeva.gov
City Clerk
CECELIA T. WEBB
Assistant Deputy City Clerk
July 30, 2009
Ms. Marlene M. Preston
3604 Winding Way Road, S. W.
Roanoke, Virginia 24015
Dear Ms. Preston:
At a regular meeting of the Council of the City of Roanoke which was held on
Monday, July 20, 2009, you were appointed as a member of the Roanoke Public
Library Board for a term ending June 30, 2012.
Enclosed you will find a Certificate of your appointment and an Oath or
Affirmation of Office which may be administered by the Clerk of the Circuit
Court of the City of Roanoke, located on the third floor of the Roanoke City
Courts Facility, 315 Church Avenue, S. W.
Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor
Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to
which you were appointed.
Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am
enclosing copy of the Virginia Freedom of Information Act. The Act requires
that you be provided with a copy within two weeks of your appointment and
each member is required "to read and become familiar with provisions of the
Act."
K:\oath and leaving servi"ce\roa public libraryboard\Marlene M. Preston June 30, 2012 oath.doc
Ms. Marlene M. Preston
July 30, 2009
Page 2
On behalf of the Mayor and Members of City Council, I would like to express
appreciation for your willingness to serve as a member of the Roanoke Public
Library Board.
Cecelia T. Webb
Assistant Deputy City Clerk
CTW:ew
Enclosu res
pc: Sheila S. Umberger, Secretary, Roanoke City Library
K:\oath and leaving service\roa public library board\Marlene M. Preston June 30, 2012 oath. doc
COMMONWEALTH OF VIRGINIA
(
)
) To-wit:
)
CITY OF ROANOKE
I, Cecelia T. Webb, Assistant Deputy City Clerk, and as such Assistant
Deputy City Clerk of the City of Roanoke and keeper of the records thereof, do
hereby certify that at a regular meeting of Council which was held on the
twentieth day of July 2009, MARLENE M. PRESTON, was appointed as a
member of the Roanoke Public Library Board for a term ending June 30,2012.
Given under my hand and the Seal of the City of Roanoke this thirtieth
day of July 2009.
A~5i~ity Clerk
~~ .
K\oath and leaving serviceiroa public library board\Marlene M. Preston June 30, 2012 oath. doc
~
~ '.
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 20th day of July,2009.
No.38517-072009.
,A RESOLUTION memorializing the late David Kenneth Lisk:, member of Roanoke City
Council from 1966 to 1976 and Vice-Mayor from 1972 to 1974.
WHEREAS, the members of Council learned with sorrow of the passing of David
Kenneth Lisk on Monday, May 25,,2009;
WHEREAS, Mr. Lisk was born in Rome, New York, and graduated from the University
of Rochester with a degree in Mechanical Engineering, then went on to serve as a pilot and flight
instructor in the U.S. Air Force;
WHEREAS, Mr. Lisk and his wife came to Roanoke in 1953 because of his work in
sales, but 20 years later he gave up a position with Burlington Industries so that he would never
have to be transferred away from the city he had grown to love;
WHEREAS, Mr. Lisk was known for his outspoken advocacy on Council for issues he
felt were important, always with all eye toward making the City the best it could be;
WHEREAS, following the accidental death of then Mayor Roy L. Webber in 1975, Mr.
Lisk declined ascension to the mayoralty so that the Rev. Dr. Noel C. Taylor could be installed
as Mayor in the interest of promoting racial harmony in our City, which was borne out by
Taylor's legacy;
WHEREAS, in addition to his ten years on Council, Mr. Lisk founded the Roanoke
Police Department's Civilian Police Program in the 1960s, and served one term on the Roanoke
School Board in the 1980s;
WHEREAS, Mr. Lisk demonstrated his devotion to the community by volunteering with
at least a dozen civic organizations, including the Roanoke Jaycees, Roanoke Kiwanis Club,
Roanoke Valley Heart Association, and the American Legion;
, . ,
'"
WHEREAS, born as it was out of then President Dwight Eisenhower's wish to prevent
war, Mr. Lisk embraced the nascent Sister Cities International movement and its mission of
promoting peace through mutual understanding, one community at a time;
WHEREAS, not only did Mr. Lisk help to establish Roanoke's first Sister City alliance
with Wonju, Korea, in 1964, he also devoted forty-five years to Sister Cities at the local, state,
national, and international levels, including twenty years on the Sister Cities International Board
of Directors, and thirteen years as Executive Director of the Roanoke Valley chapter;
WHEREAS, despite many twists and turns along the road, Mr. Lisk never gave up his
dream of creating an homage to Roanoke Valley Sister Cities so that citizens and visitors alike
could know about the organization and its mission of cultural harmony; and
WHEREAS, the Sister Cities spirit embodied by Mr. Lisk lives on in the now eight-
nation RVSC family he helped to form, now captured by the beautiful flags and banners and
other symbols that grace the new Sister Cities corridor at the Roanoke Special Events Center -
Mr. Lisk's final vision for what had become his most devoted cause.
THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke that:
1. Council adopts this resolution as a means of recording its deepest regret and sorrow at the
passing of David Kenneth Lisk, and extends to his family its sincerest condolences.
(
2. The City Clerk is directed to forward an attested copy of this resolution to Mr. Lisk's
widow, Jean Hebard Lisk, of Roanoke, Virginia.
ATTEST:
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerk@roanokeva.gov
SHEILA N. HARTMAN, CMC
Deputy City Clerk
CECELIA T. WEBB
Assistant Deputy City Clerk
STEPHANIE M. MOON, CMC
City Clerk
June 16, 2009
Mrs. David K. Lisk
909 Carrington Avenue, S. W.
Roanoke, Virginia
Dear Mrs. Lisk:
On behalf of the Mayor and Members of Roanoke City Council, I want to extend
to you and your family our deepest sympathies on the recent passing of your
husband, David K. Lisk. Please know that you have been in the thoughts and
prayers of many in our City during this time.
As a way to formally recognize Mr. Lisk and his contributions to Roanoke, the
City Council will be adopting a memorial resolution at an upcoming meeting on
July 15, 2009, at 7:.00 p.m. When Council plans to take such action, we do like to
notify the family should they wish to be present. If this would be your desire, I
would ask that you, or your designee, contact the City Clerk's Office at 853-2541
as this will prepare the Mayor to acknowledge your presence and to personally
present to you the memorial resolution at the Council meeting. Knowing that
these remain difficult days, we will certainly understand if you cannot be in
attendance, and we will forward a copy of the resolution to you.
Again, please know that our thoughts go with you. If my office can be of
assistance to you in any way, do not hesitate to call upon us.
Sincerely,
~:t!::::/::~~6~
City Clerk
L:\CLERK\DA T A \CKSMI \CounciI.09\Lisk Memorial Letter.doc
~~
..'-~
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 20th day of July,2009.
No.38518-072009.
A RESOLUTION paying tribute to Patrick Henry High School's Men's Varsity Soccer
Team for participating in the Virginia High School League Group AAA Men's Soccer State
Tournament. '
WHEREAS, the Patrick Henry Men's Soccer Team put together a streak of fifteen
consecutive wins during the 2008-2009 season and was ranked as high as 34th in the nation by
ESPN before losing its last game;
WHEREAS, this team, comprised of four seniors, nine juniors, seven sophomores, and four
freshmen, showed great determination in its quest for the school's first State ~hampionship;
WHEREAS, Patrick Henry's team won the Western Valley Regular Season Dist~ict
Championship, the Western Valley District Tournament Championship, and the Northwest Region
Championship;
WHEREAS, the Patriots throughout this journey were able to go undefeated in Western
Valley District games for two consecutive years and set school records in wins, winning percentage,
goals scored, goals scored average, goals allowed, goals allowed average, shutouts, assists, shots on
goal, and goals scored in a game;
WHEREAS, the Patriots, with a record of 20-2, defeated Forest Park High School in the
Northwest Region Quarterfinals in overtime by a score of 2-1, and stayed at home to defeat the
,;
2007 Group AAA State Runner-Up team from Osbourn Park High School 3-0 in the Northwest
Region Semifinals;' and
WHEREAS, the Patriots defeated Garfield High School 2-1 in a sudden death shootout to
claim the school's first Northwest Region Championship;
.'
)
THEREFORE, BE IT RESOLVED by the Council of the City of R~anoke that Council
adopts this Resolution as a means of recognizing and commending the Patrick Henry High School
Patriots and its coaches for participating in the 2009 VHSL Group AAA Men's Soccer State
Tournament on Tuesday, June 2,2009.
ATTEST:
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerk@roanokeva.gov
STEPHANIE M. MOON, CMC
City Clerk
CECELIA T. WEBB
Assistant Deputy City Clerk
July 24, 2009
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Ordinance No. 38548-072009 authorizing the City
Manager to execute the necessary documents providing for conveyance of
a 25-foot wide parcel of City-owned property, being a lot on Gilmer
Avenue, N. E., bearing Official Tax No. 3012825, to Jacqueline c. Williams
for the purchase price of $1,700.00, upon certain terms and conditions.
The abovereferenced measure was adopted by the Council of the City of
Roanoke at a regular meeting held on Monday, July 20, 2009, and is in full
force and effect upon its passage.
Sincerely,
~ n,. ~
Stephanie M. Moon, CMC
City Clerk
Attach ment
pc: Jacqueline C. Williams, 57 Gilmer Avenue, N. E., Roanoke, Virginia
24016
William M. Hackworth, City Attorney
Ann H. Shawver, Director of Finance
Susan S. Lower, Director of Real Estate Valuation
Cassandra L. Turner, Economic Development Specialist
lIfe
/
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 20th day of July,2009.
No. 38548-072009.
AN ORDINANCE authorizing the City Manager to execute the necessary documents
providing for the conveyance ofa parcel of City-owned property, being a lot on Gilmer Avenue,
N.E., Roanoke, Virginia, bearing Official Tax No. 3012825, to Jacqueline C. Williams, upon
certain terms and conditions; and dispensing with the second reading ofthis ordinance.
WHEREAS, a public hearing was held on July 20,2009, pursuant to SSI5.2-1800(B) and
15.2-1813, Code of Virginia (1950), as amended, at which hearing all parties in interest and
citizens were afforded an opportunity to be heard on such conveyance.
BE IT ORDAINED by the Council of the City of Roanoke that:
1. The City Manager and the City Clerk are hereby authorized, for and on behalf of
the City, to execute and attest, respectively, the necessary documents, providing for the
conveyance of a 25 foot wide parcel of City-owned property, being a lot on Gilmer Avenue,
N.E., Roanoke, Virginia, bearing Official Tax No. 3012825, to Jacqueline C. Williams for the
purchase price of$1,700, upon certain terms and conditions, and as more particularly stated in
the City Manager's letter to this Council dated July 20,2009.
2. All documents necessary for this conveyance shall be in form approved by the
City Attorney.
3. Pursuant to the provisions of'Section 12 of the City Charter, the second reading of
this ordinance by title is hereby dispensed with.
ATTEST:
~h1.Mll&vv
City Clerk. . ~
K\David\Council Work\O-Convey Gilmer Avenue property, 7-20-09,doc
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, S.W" Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: (540) 853-1138
City Web: www,roanokeva,gov
July 20, 2009
Honorable David A. Bowers, Mayor
Honorable Sherman P. Lea, Vice Mayor
Honorable M. Rupert Cutler, Council Member
Honorable Gwendolyn W. Mason, Council Member
Honorable AnitaJ. Price, Council Member
Honorable Court G. Rosen, Council Member
Honorable David B. Trinkle, Council Member
Dear Mayor Bowers and Members of City Council:
Subject: Sale of City-Owned Property:
Tax Map No. 3012825
Background:
Ms. Jacqueline c. Williams, property owner of 57 Gilmer Avenue, NE, Tax Map
No. 3012824, has expressed a desire to purchase Tax Map No. 3012825 which
is adjacent to her property. The current assessed value of the property is
$3,500. The offer is $1,700 and is recommended by City staff for acceptance
following the proper public hearing on disposition of City owned property.
Disposition of this property at the offered value to the abutting property owner
will relieve the City of current and future costs of maintenance and upkeep, and
return the property to the real estate tax roles. This 25ft. wide parcel is of little
current or future value as to a viable public use.
Recommended Action:
Following a public hearing, authorize the City Manager to execute a deed, and
any other appropriate documents, approved as to form by the City Attorney,
necessary to transfer Tax Map No. 3012825 to Ms. Williams.
Darlene L. Bur ham
City Manager
DLBlclt
Honorable Mayor and Members of City Council
July 20, 2009
Page 2
c: Stephanie M. Moon, City Clerk
William M~ Hackworth, City Attorney
Ann H. Shawver, Director of Finance
R. Brian'Townsend, Assistant City Manager for Community Development
Susan S. Lower, Director of Real Estate Valuation
Cassandra L. Turner, Economic Development Specialist
CM09-00 11 6
The Roanoke Times
Roanoke, Virginia
Affidavit of Publication
The Roanoke Times.,_,
-- - - - - - -- - - --- --- - - - - -- - -- - - - - - - - - - -- -- -- - - -- - - - - -+- - - - -- ---- - - - - - -- - - - ----
OFFICE OF ECONOMIC DEVELOPMENT
117 CHRUCH AVE
ROANOKE VA 24011
REFERENCE: 80084300
11503566
NPH-Sale of Property
State of Virginia
City of Roanoke
I, (the undersigned) an authorized representative
of the Times-World Corporation, which corporation
is publisher of the Roanoke Times, a daily
newspaper published in Roanoke, in the State of
Virginia, do certify that the annexed notice was
published in said newspapers on the following
dates:
City/County of Roanoke, Commonwealth/State of
Virginia. Sworn and subscribed before me this
__l3~day of JULY 2009. Witness my hand and
official seal.
-~~~
PUBLISHED ON:
07/11
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TOTAL COST:
FILED ON:
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07/11/09
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--==- -\
NOTICE Of' PUBLIC \
The ~~~!N~oanoke'\
roposes to convey
gity-owned pro~e~ty to ,
Jacqueline C, Wllllam_s,]
designated as RO~31~e8~1~
Tax Parcel No, G'I m er
, g a lot on I
b~~~ue, "N.E"l R~anoke!
eirginia, which is adJac~ntbt~
property owne 7
Jacqueline C, WiI~ars i~t t~e l
\ Gilmer Avenue, . 'I
, City", t 't 0 t h e\
pur~uea~ents 0'1
\ ~~1~~\8QQ(B) and 1813,'1
Code 01 Virginia (~95Q), ~s \
amended, notIce IS her~ Y
given that the City cou~c~o~~
the City of Roan?ke WI the
blic heanng on ,
~b~~e matter at its regular:
meeting to be held on,
Monday, July 20., 20.0.9,
commencing at 7:0.0. p,m'i~~i,
as soon therea~ter as h !
'be heard, m t e \
' matte~ may b' 4th Floor,
Councli Cham ers, " I'
Noel C, Taylor Munlclpa I
B 'Iding 215 Church
u I, 5 W Roanoke.!
Ave~U,e, '40.11 Furtherl
Virginia, 2 : I I m I
inlorma~ion i~ ~~:I~i~ye c[~rk\
the Qlllce 0 , k at
lor the City 01 Roano e
i (540.) 853-2541, \
\ CitizenS shall have the
, opportunity to be ~eard and \
'\ express their op,"Ions on,
\Said matter, 'th a I
II you are a person WI
'disability who needS'
i accommodations lor thIS,
'hearing please contact thel
I'CitY CI~rk's Olfice at (540.)
'853-2541, belore 12:0.0.
Inoon on Thursday, July 16,
12~~~EN under'my hand thisl
17th day 01 J~ly, 20.0.9, CMcl,
StephaOle M, Moon,
Cily Clerk
\ (1150.3566)
'-- -,--""'-'--
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -+- - - - - - - - - - - - - - - - - - - - - - --
Billing Services Representative
Ifl"{
NOTICE OF PUBLIC HEARING
The City of Roanoke proposes to convey City-owned property to Jacqueline C. Williams,
designated as Roanoke City Tax Parcel No. 3012825, being a lot on Gilmer Avenue, N.E., Roanoke,
Virginia, which is adjacent to property owned by Jacqueline C. Williams at 57 Gilmer Avenue, N.E, in
the City.
Pursuant to the requirements ofSS15.2-l800(B) and 1813, Code of Virginia (1950), as
amended, notice is hereby given that the City Council of the City of Roanoke will hold a public
hearing on the above matter at its regular meeting to be held on Monday, July 20,2009, commencing
at 7:00 p.m., or as soon thereafter as the matter may be heard, in the Council Chambers, 4th Floor,
Noel c.. Taylor Municipal Building, 215 Church Avenue, S. W., Roanoke, Virginia, 24011. Further
information is available from the Office ofthe City Clerk for the City of Roanoke at (540) 853-2541.
Citizens shall have the opportunity to be heard and express their opinions on said matter.
If you are a person with a disability who needs accommodations for this hearing, please
contact the City Clerk's Office at (540) 853-2541, before 12:00 noon on Thursday, July 16, 2009.
GIVEN under my hand this~day of July
,2009.
Stephanie M. Moon, CMC
City Clerk
K:\DavidICoUllcil WorklPH-sale of city property-Gilmer Avenue7-20-09,doc
Notice to Publisher:
Publish in the Roanoke Times on Saturday, June 11, 2009.
Send affidavit to:
Stephanie M. Moon, CMC, City Clerk
215 Church Avenue, S. W., Room 456
Roanoke, Virginia 24011
(540) 853-2541
Send bill to:
Cassandra Turner
Economic Development Specialist
117 Church Avenue, S. W.
Roanoke, Virginia 24011
(540) 853-2715
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerk@roanokeva.gov
STEPHANIE M. MOON, CMC
City Clerk
CECELIA T. WEBB
Assistant Deputy City Clerk
July 24, 2009
Maryellen F. Goodlatte, Attorney
Glenn, Feldmann, Darby & Goodlatte
P. O. Box2887
Roanoke, Virginia 24001-2887
Dear Ms. Goodlatte:
I am enclosing copy of Ordinance No. 38549-072009 rezoning Official Tax
No. 6391313 located between Barrington Drive, N. W., and Hershberger
Road, N. W., from R-7, Residential Single Family District, to INPUD,
Institutional Planned Unit Development District, for the purpose of
developing the property for a place of worship and child day care center,
as set forth in the Zoning Amended Application No.2 dated June 18, 2009,
and subject to a certain proffered condition.
Also, enclosed is an attested copy of Ordinance No. 38550-072009
permanently vacating, discontinuing and closing a 0.151-acre portion of
Barrington Drive, N. W., terminating at a parcel bearing Official Tax No.
6391313.
The abovereferenced measures were adopted by the Council of the City of
Roanoke at a regular meeting held on Monday, July 20, 2009, and are in
full force and effect upon its passage.
Sincerely,
.~ hl.~~
Stephanie M. Moon, CMC
City Clerk
Enclosures
Maryellen F. Goodlatte
July 24, 2009
Page 2
pc: Orville J. Gates, 639 Barrington Drive, N. W., Roanoke, Virginia 24017
Mary Bethea, 3534 Harvest Lane, N. W., Roanoke, Virginia 24017
Sylvia Hunter, 3526 Harvest Lane, N. W., Roanoke, Virginia 24017
Aubrey Carson Plunkett and Margaret Head, 3518 Harvest Lane, N. W.,
Roanoke, Virginia 24017
Maynard and DeLois Harriman, 3510 Harvest Lane, N. W., Roanoke,
Virginia 24017
Malouf Spousal Trust, 4025 Mudlick Road, S. W., Roanoke, Virginia
24018
Hazel Beatrice Emerson and Dolores Emerson Perry, 3547
Hershberger Road, N. W., Roanoke, Virginia 24017
Benedite Desir, 3629 Troutland Avenue, N. W., Roanoke, Virginia
24017
Ronald and Annie Layne, 3571 Hershberger Road, N. W., Roanoke,
Virginia 24017
Zelma T. Carter and L Scott Davis, P. O. Box 6402, Roanoke, Virginia
24017 '
Roanoke Country Club, Inc., P. O. Box 6069, Roanoke, Virginia 24017
Juan H. Parra and Maria G. Arellano, 3585 Hershberger Road, N. W.,
Roanoke, Virginia 24017
Louise Everett Otey, 1515 Fairhope Road, N. W., Roanoke, Virginia
24017
Kenneth and Ella Griggs, 1523 Fairhope Road, N. W., Roanoke,
Virginia 24017
Lee Roy and Elizabeth Witt, 529 Fairhope Road, N. W., Roanoke,
Virginia' 24017
Nathan and Karen Tuning, 1535 Fairhope Road, N. W., Roanoke,
Virginia 24017 '
Romie and Amanda Jenkins, 1913 June Drive, N. W., Roanoke,
Virginia 24019
Robert and Elizabeth Dooley, 1609 Fairhope Drive, N. W., Roanoke,
Virginia 24017
Leonard and Doris Allen, 62 Fairhope Drive, N. W., Roanoke,
Virginia 24017
Benjamin anid Laverne Barnett, 1627 Fairhope Road, N. W., Roanoke,
Virginia 24017
Tina K. Ferguson, 1633 Fairhope Road, N. W., Roanoke, Virginia
24017
Charles and Drema Mitchell, 1640 Barrington Drive, N. W., Roanoke,
Virginia 24017
Maryellen F. Goodlatte
July 24, 2009
Page 3
pc: Darlene L. Burcham, City Manager
William M. Hackworth, City Attorney
Martha P. Franklin, Secretary, City Planning Commission
Susan S. Lower, Director of Real Estate Valuation
Philip C. Schirmer, City Engineer
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IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 20th day of July,2009.
No.38549-072009.
AN ORDINANCE to amend 9 36.2-100, Code of the 'City of Roanoke (1979), as
amended, and the Official Zoning Map, City of Roanoke, Virginia, dated December 5,
2005, as amended, to rezone certain property within the City, subject to a certain
condition proffered by the petitioner; and dispensing with the second reading of this
ordinance by title.
WHEREAS, Central Baptist Church has made application to the Council of the
City of Roanoke, Virginia ("City Council"), to have the hereinafter described property
rezoned from R-7, Residential Single Family District, to INPUD, Institutional Planned
Unit Development District, for the purpose of developing the property for a place of
worship and child day care center;
WHEREAS, the City Planning Commission, after giving proper notice to all
concerned as required by 936.2-540, Code of the City of Roanoke (1979), as amended,
aild after conducting a public hearing on the matter, has made its recommendation to City'
Council;
WHEREAS, a public hearing was held by City Council on such application at its
meeting on July 20, 2009, after due and timely notice thereof as required by S36.2-540,
Code of the City of Roanoke (1979), as amended, at which hearing all parties in interest
and citizens were given an opportunity to be heard, both for and against the proposed
rezoning; and
WHEREAS, this Council, after considering the aforesaid application, the
recommendation made to City Council by the Planning Commission, the City's
O-Central Baptist Church-rezone,doc
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Comprehensive Plan, and the matters presented at the public hearing, finds that the public
necessity, convenience, general welfare and good zoning practice, require the rezoning of
the subject-property, and for those reasons, is of the opinion that the hereinafter described
property should be rezoned as herein provided.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that:
1. Section 36.2-100, Code of the City of Roanoke (1979), as amended, and
the Official Zoning Map, City of Roanoke, Virginia, dated December 5, 2005, as
amended, be amended to reflect that Official Tax No. 6391313, located between
Barrington Drive, N.W., and Hershberger Road, N.W., be, and is hereby rezoned from R-
7, Residential Single Family District, to INPUD, Institutional Planned Unit Development
District, for the purpose of developing the property for a place of worship and child day
care center, as set forth in the Zoning Amended Application No.2, dated June 18,2009,
and subject to a condition proffered therein.
2. Pursuant to the provisions of Section 12 of the City Charter, the second
reading of this ordinance by title is hereby dispensed with.
ATTEST:
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City Clerk. C
O-Central Baptist Church-rezone,doc
2
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IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
~e 20th day of7July,2009.
No. 38550-072009.
AN ORDINANCEpennanently vacating, discontinuing and closing a certain public
right-of-way in the City of Roanoke, as more particularly described hereinafter; and dispensing
with the second reading by title of this ordinance.
WHEREAS, Central Baptist Church filed an application to the Council of the City of
Roanoke, Virginia ("City Council"), in accordance ,with law, requesting City Council to
permanently vacate, discontinue and c10sea certain public right-of-way described hereinafter;
WHEREAS, the City Planning Commission, after giving proper notice to all concerned
as required by ~ 30-14, Code of the City of Roanoke (1979), as amended, and after having'
conducted a public hearing on the matter, has made its recommendation to Council;
WHEREAS, a public hearing was held on such application by City Council on July 20,
2009, after due and timely notice thereof as required by S 30-14, Code of the City of Roanoke
(1979), as amended, at which hearing all parties in interest and citizens were afforded an
opportunity to be heard on such application;
WHEREAS, it appearing from the foregoing that the land proprietors affected by the
requested closing of the subject public right-of-way have been properly notified; and
WHEREAS, from all of the foregoing, City Council considers that no inconvenience will
result to any individual or to the public from permanently vacating, discontinuing and closing
such public right-of-way.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke, Virginia, that
the public right-of-way situate in the City of Roanoke, Virginia, and more particularly described
as follows:
O-Central Baptist Church-vacate-no money,doc
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A 0.151 acre portion of Barrington Drive, N.W., terminating at a parcel bearing Official
Tax No. 6391313
be, and is hereby permanently vacated, discontinued and closed, and that all right and interest of
the public in and to the same be, and hereby is, released insofar as City Council is empowered so
to do with respect to the closed right-of-way, reserving however, to the City of Roanoke and any
utility company or public authority, including, specifically, without limitation, providers to or for
I
the public of cable television, electricity, natural gas or telephone service, an easement for
sanitary sewer and water mains, television cable, electric wires, gas lines, telephone lines, and
related facilities that may now be located in or across such public right-of-way, together with the
right of ingress and egress for the maintenance or replacement of such lines, mains or utilities,
such right to include the right to remove, without the payment of compensation or damages of
any kind to the owner, any landscaping, fences, shrubbery, structure or any other encroachments
on or over the easement which impede access for maintenance or replacement purposes at the
time such work is undertaken; such easement or easements to terminate upon the later
abandonment of use or permanent removal from the above-described public right-of-way of any
such municipal installation or other utility or facility by the owner thereof.
BE IT FURTHER ORDAINED that the applicant shall submit to the Subdivision Agent,
receive all required approvals of, and record with the Clerk of the Circuit Court for the City of
Roanoke, a subdivision plat, with such plat combining all properties which would otherwise
dispose of the land within the right-of-way to be vacated in a manner consistent with law, and
retaining appropriate easements, together with the right of ingress and egress over the same, for
the installation and maintenance of any and all existing utilities that may be located within the
right-of-way. In addition, said plat shall dedicate a public access easement to provide an area for
vehicles to enter, turn around, and exit the property,
O-Central Baptist Church-vacate-no money,doc
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BE IT FURTHER ORDAINED that the applicant shall complete the following
improvements before the aforementioned plat is recorded with the Clerk of the 'Circuit Court for
the City of Roanoke:
1. Improve the intersection turning radius on Fairhope Road at Hershberger Road
and on Barrington Drive at Cove Road in accordance with the Virginia
Department of Transportation Road Design Manual and/or the City of Roanoke
street design guidelines as determined by the Roanoke City Traffic Engineer.
2. Install a westbound deceleration taper on Hershberger Road and Fairhope Road in
accordance with the Virginia Department of Transportation Road Design Manual
and/or the City of Roanoke street design guidelines as determined by the Roanoke
City Traffic Engineer.
3. Install a south eastbound deceleration taper on Cove Road at Barrington Drive in
accordance with the Virginia Department of Transportation Road Design Manual
and/or the City of Roanoke street design guidelines as determined by the Roanoke
City Traffic Engineer.
BE IT FURTHER ORDAINED that the applicant shall, upon meeting all other conditions
to the granting of the application, deliver to the' Clerk of the Circuit Court of the City of
Roanoke, Virginia, a certified copy of this ordinance for recordation where deeds are recorded in
such Clerk's Office, indexing the same in the name ofthe City of Roanoke, Virginia, as Grantor,
and in the name of the applicant, and the names of any other parties in interest who may so
request, as Grantees, and pay such fees and charges as are required by the Clerk to effect such
recordation.
BE IT FURTHER ORDAINED that the applicant shall, upon a certified copy of this
ordinance being recorded by the Clerk of the Circuit Court of the City of Roanoke, Virginia,
where deeds are recorded in such Clerk's Office, file with the City Engineer for the City of
Roanoke, Virginia, the Clerk's receipt, demonstrating that such recordation has occurred.
O-Central Baptist ChuTch-vacate-no money,doc
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'BE IT FURTHER ORDAINED that if the above conditions have not been met within a
period of twelve (12) months from the date of the adoption of this ordinance, then such
ordinance shall be null and void with no further action by City Council being necessary.
BE IT FINALLY ORDAINED that pursuant to the provisions of S 12 of the City Charter,
the second reading of this ordinance by title is hereby dispensed with.
ATTEST:
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City Clerk. . ~
O-Central Baptist Church-vacate-no money,doc
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CITY OF ROANOKE
PLANNING BUILDING AND DEVELOPMENT
215 Church Avenue, S.W., Room 166
Roanoke, Virginia 24011
Telephone: (540) 853-1730 Fax: (540) 853-1230
E-mail: planning@roanokeva.gov
Architectural Review Board
Board of Zoning Appeals
Planning Commission
July 20, 2009
Honorable David A. Bowers, Mayor
Honorable Sherman P. Lea, Vice Mayor
Honorable M. Rupert Cutler, Council Member
Honorable Gwendolyn W. Mason, Council Member
Honorable Anita J. Price, Council Member
Honorable Court G. Rosen, Council Member
Honorable David B. Trinkle, Council Member
Dear Mayor Bowers and Members of City Council:
Subject:
Request from Central Baptist Church to rezone property
located between Barrington Drive and Hershberger Road,
N.W., Official Tax No. 6391313, from R-7, Residential Single
Family District, to INPUD, Institutional Planned Unit
Development District, for the purpose of developing phase
one of the property for a place of worship and child day-care
center.
Planning Commission Public Hearing and Recommendation
Planning Commission public hearing was held on Thursday, June 18, 2009.
Citizen comment and Planning Commission discussion are set out on pages
seven and eight of this report. By a vot~ of 5-0 (Ms. Katz absent), the
Commission recommended approval of the requested rezoning, finding the
proposed rezoning to be consistent with the Zoning Ordinance, Peters Creek
North Neighborhood Plan, and Vision 2001-2020. Traffic is a major concern for
residents on and near Hershberger and Cove Roads as stated in the Peters
Creek North Neighborhood Plan. The conditions attached to the right-of-way
vacation at the request of the City's Traffic Engineer should adequately mitigate
the added trips created by the proposed uses.
Respectfully submitted,
f),~~,~.
D. Kent Chrisman, Chairman
City Planning Commission
Members of City Council
Page 2
July 20, 2009
cc: Darlene L. Burcham, City Manager
William M. Hackworth, City Attorney
R. Brian Townsend, Assistant City Manager
Attorney for the Applicant
Members of City Council
Page 3
July 20, 2009
Application Information
Request: Rezoning to Planned Unit Development
Owner: Central Baptist Church
Authorized Agent: Maryellen F. Goodlatte, Esq.
City Staff Person: Maribeth B. Mills
Site Address/Location: Barrington Rd. N.W. and Hershberger Rd. N.W.
Official Tax Nos.: 6391313
Site Area: 8.76 acres
ExistinQ Zoning: R-7, Residential Single-Family District
Proposed Zoning: INPUD, Institutional Planned Unit Development
Existing Land Use: Vacant
Proposed Land Use: Place of Worship & Day Care Center, Child
Neighborhood Plan: Peters Creek North Neighborhood Plan
Specified Future Land Use: Single-Family Residential
Filing Date: Original Application: May 7,2009; Amended Application
NO.1: May 26, 2009; Amended Application NO.2: June
18,2009
Background
The applicant is requesting to rezone the subject property to INPUD for the
establishment of a place of worship and child day care center. The applicant
purchased the property in 2002 and in 2004 began the comprehensive
development plan review process. Before final approval was sought, , the
applicant delayed the process to raise funds for construction. In 2005, the City's
comprehensive rezoning amended the residential zoning classification in which
the property was located. A place of worship was no longer a use permitted by-
right. Since the comprehensive development plan had not received approval and
the applicant failed to diligently pursue approval, their use was not vested.
The applicant is proposing a campus of four 12,000 square foot, one-story
buildings situated around a 7,500 square foot play area for the day care center
and surrounded by a 181 space parking lot. The buildings would include a 400
seat sanctuary/fellowship hall, a 500 seat sanctuary, a gymnasium, and a
Sunday school building. The buildings and associated parking would be
constructed in phases as funding becomes available.
The development would be accessed via Barrington Road which dead-ends into
the property. During the comprehensive development plan review process, a
portion of the subject property was dedicated to the City as right-of-way forthe
purposes of constructing a turnaround. It has been determined that this space
would be better used as a transitional area between the residential neighborhood
and the church. Features would include a landscaped median, brick wall with
Members of City Council
Page 4
July 20, 2009
small scale signage, and pedestrian path connecting the neighborhood to the
church. An application to vacate the right-of-way was submitted along with the
zoning amendment application.
Conditions Proffered by the Applicant
As an INPUD, the development plan attached to this amendment is binding for
future development. Development standards are listed directly on the
development plan.
The applicant has also proffered the following condition as it applies to Official
Tax No. 6391313:
1. The applicant shall obtain approval from City Council for an application to
vacate a portion of the right-of-way at the southern terminus of Barrington
Road, N.W., comply with all conditions of such vacation, and record a plat
vacating the right-of-way prior to approval of any comprehensive
development plan for the property.
Considerations
Surroundinq Zoninq and Land Use:
Zoning District Land Use
North R-7, Residential Single-Family. Single-Family Dwellings.
South R-7, Residential Single-Family. Single-Family Dwellings.
East R-7, Residential Single-Family. Single-Family Dwellings.
West R-7, Residential Single-Family. Single-Family Dwellings.
Compliance with the Zoninq Ordinance:
As an INPUD, site development standards not dictated by the Zoning Ordinance
are required to be determined during the zoning amendment process. These
development standards include setbacks, height, and buffer yards.
1. Setbacks will be a minimum of 20 feet from front property lines and 15 feet
from side property lines. No rear property lines exist on this site as it is a
through-lot.
2. Maximum building height will be 45 feet; however, the Zoning Ordinance
specifies that buildings adjacent to residentially zoned property shall not
exceed one foot in height for every one foot in setback.
3. A type C buffer yard option 2 (15 feet wide with one row of evergreen
trees and one row of evergreen shrubs) will be installed along the entire
perimeter of the property. A type C buffer yard is typical for a church use
adjoining residentially zoned property.
Members of City Council
Page 5
July 20, 2009
The applicant has also established requirements for pedestrian access, building
appearance, refuse screening, light levels, and signage that are consistent with
the requirements of the Zoning Ordinance.
1. A pedestrian path will connect Barrington Road to the sidewalk system
within the church campus. This is a requirement of the IN District that staff
felt was pertinent to this application.
2. Elevations for Sanctuary Building No. 1/Fellowship Hall and Sanctuary
Building NO.2 have been provided ,in accordance with the procedural
requirements of the INPUD District. The applicant has stated that all
buildings constructed on the site will be consistent with these elevations in
terms of roof pitch, roof material, building material, percentage of glazing,
and door openings. This will ensure a cohesive campus setting and
ensure compatibility with the character and appearance of the surrounding
neighborhood.
3. The refuse container will be screened in brick walls and wooden gates.
4. Light levels will be limited to 0.5 foot candles at the property lines.
Furthermore, the Zoning Ordinance requires any light within 30 feet of a
residentially zoned property to have a house shield.
5. Due to the small amount of road frontage, only 25 square feet of sign area
is permitted. One sign addressing Barrington Road will be inset on a brick
landscape wall at the entrance.
Uses will be limited to a place of worship and day care center, child. Parking has
been calculated based on the total number of seats in the largest sanctuary .
which requires a minimum of 125 spaces and allows a maximum of 175 spaces.
At total build-out the site will contain 173 spaces and 8 handicap spaces
(handicap spaces do not count towards the maximum parking calculation).
Parking for the day care center will be accommodated by the sanctuary parking
as they are on separate schedules.
Stormwater will be captured in a detention pond located in the northeast corner
of the site and then discharged by one of two options. The first option, which
would pump the stormwater to an improved roadside ditch along Hershberger
Road, was approved by City staff in 2004. However, recent updates to
stormwater management practices would allow an engineered gravel infiltration
system to be used in place of the pump. City development review staff has said
option 2 is viable; however, approval from the Department of Conservation and
Recreation is required. '
Conformity with the Comprehensive Plan and Neiqhborhood Plan:
Traffic issues on Hershberger Road and Cove Road are identified as major
issues in the Peters Creek North Neighborhood Plan. Hershberger and Cove
Members of City Council
Page 6
July 20, 2009
Road are characterized by high speeds and traffic volume. When the Peters
Creek North Neighborhood Plan was created, it was projected that by the year
2015 they would be operating at LOS F. To assess the impact of the proposed
development on both streets, the City's Traffic Engineer has requested a traffic
impact analysis.
Flooding is also identified as a major issue in the neighborhood plan. The
detention pond proposed by the applicant will have the capacity to not only
capture on-site stormwater but off-site stormwater that drains on the property as
well. While the State requires detention facilities to accommodate the normal 10
to 25-year event, the proposed pond will have additional capacity to handle a 100
year event. The stormwater management facility will also incorporate Best
Management Practices by incorporating Low Impact Design such as vegetative
swales which filter sediments, nutrients, and biodegradable pollutants.
The following policies of Vision 2001-2020 are relevant to the application:
. NH P2. Neighborhoods as villages. Neighborhoods will function as villages,
offering opportunities to live, work, shop, play, and interact in a neighborhood
setting. .
. EC P4. Environmental quality. Roanoke will protect the environment and
ensure quality air and water for citizens of the region. Storm water
management will be addressed on a regional as well as a local level.
The following policies of the Peters Creek North Neighborhood Plan are relevant
to the applica~ion:
. Infrastructure Policies
a. Improve stormwater drainage.
b. Improve traffic circulation and connections (Action: A landscaped
median and turn lanes should be provided on Hershberger Road
and Cove Road).
Conformity with the Design Principles of Vision 2001-2020:
Design Guidelines: Application's Compatibility:
New development should maximize site Staff requested that the parking areas
development through reduced parking be reconfigured to allow more efficient
spaces, increased lot coverage, and use of drive aisles. Many are only
parcels developed along street loaded on one side with parking spaces
frontages. which unnecessarily increases
impervious surface.
Parking lots should have multiple Only one entrance has been provided
vehicular entrances that are clearly from Barrington Road which has direct
marked and attractively landscaped. access to Cove Road and Hershberger
Road via Fairhope Road/Harvest Lane.
Members of City Council
Page 7
July 20, 2009
The applicant cited safety as the main
reason for not providing an entrance off
of Hershberger Road. The entrance is
attractively landscaped with a
vegetated median and two brick
landscape walls.
Visual clutter and excessive lighting Lighting has been limited 0.5 foot
should be discouraged. Signs should candles at the property lines and only
be consolidated and attractively one 25 square foot sign incorporated
designed. into a brick landscape wall is proposed.
Large public and institutional buildings The proposed sanctuary is set further
should general have deeper setbacks. off the street than surrounding
residential development which is
appropriate considering its size and
scale.
Building fronts and entrances should Staff requested an entrance on the
face a street. front elevation of Sanctuary NO.2
accessed via a pedestrian path from
Barrington Road. The applicant did
provide the pedestrian path; however,
the main entrance remains oriented
towards a side parking area.
Numerous window openings and a
steeple have been incorporated to
create visual interest.
City Department Comments:
The City's Traffic Engineer, Hong Liu, has reviewed and provided comments
regarding the applicant's revised traffic analysis prepared by ACS Design and
dated June 15, 2009.
· Comment: Improve the intersection turning radius on Fairhope Road at
Hershberger Road and on Barrington Drive at Cove Road.
· Comment: Install a westbound deceleration taper on Hershberger Road and
Fairhope in accordance with VDOT design standard requirements.
· Comment: Install a south eastbound deceleration taper on Cove Road at
Barrington Drive in accordance with VDOT design standard requirements.
Planning Staff Response to items 1-3: The suggested improvements are in
locations that are not adjacent to the site proposed for rezoning. Section
36.2-541 (c)(1 )(F) specifies that the City cannot accept proffers that include
the payment for or construction of off-site improvements. Therefore, staff is
recommending that a condition requiring these improvements be placed on
the right-of-way vacation application.
Members of City Council
Page 8
July 20, 2009
. Comment: Any increase in the proposed site usage will require a traffic
impact study and left turn lanes on both Cove Road and Hershberger Road
may be warranted.
Planning Staff Response: Any additional use beyond 'place of worship' or
'day care center, child' (e.g. educational facility) or increased capacity (e.g.
increasing the number of seats in the proposed sanctuary) will require an '
amended development plan be approved by City Council. During the
amendment process, a traffic impact analysis can be requested at that time if
or when it is deemed necessary.
. Comment: Access for vehicle turn around should be provided at the end of
Barrington Drive or allowed on the propose site through an access
easement.
Planning Staff Response: Staff recommends the addition of a condition to
the right-of-way vacation requiring the dedication ofa public access
easement to allow the public to turn around on the applicant's property.
Public Comments:
Approximately 30 supporters of the rezoning were in attendance at the Planning
Commission's public hearing on June 18, 2009.
Planninq Commission Discussion:
The following comments and questions were posed by the Planning Commission
at their June 18, 2009 public hearing.
1. Mr. Scholz asked if the off-site improvements are tied to the conditions
imposed on the right-of-way vacation, and no vacation was pursued, then
there would be no legal way or recourse to require those improvements.
Staff responded that a proffer had been prepared and was ready to be
submitted by the applicant linking the rezoning to the fulfillment of all
conditions placed on the right-of-way vacation application. The condition
is listed above under 'Conditions Proffered by the Applicant'.
2. Mrs. Penn asked if parking would be sufficient if both the sanctuary and
fellowship hall were used simultaneously. The applicant responded that
although it was a possibility that both spaces would be simultaneously, the
City's Zoning Ordinance only allowed parking to be calculated based on
the largest assembly area - the sanctuary. The proposed number of
parking spaces is the maximum permitted for a sanctuary of this size.
3. Mr. Williams expressed concern that the proposed 'improvements'
requested by the City's traffic engineer were unnecessary and that they
Members of City Council
Page 9
July 20, 2009
would not leave enough right-of-way to construct bicycle and pedestrian
amenities in the future.
4. Mr. Van Hyning asked if the City's traffic engineer concurred with the
applicant's decision to not provide access to Hershberger Road. Staff
responded that the City traffic engineer agreed that a connection to
Hershberger Road in its current configuration was not safe.
5. Mrs. Penn asked if any comments had been received from the
surrounding neighborhood. The applicant stated that no opposition had
been voiced. The applicant also stated that the neighborhood had been
aware of the church's intentions with this site since 2002 when a sign was
posted identifying the property as the future home of Central Baptist
Church.
Department of Planning, Building and Development
Room 166, Noel C, Taylor Municipal Building
215 Church Avenue, S,w.
Roanoke, Virginia 24011
Phone: (540) 853-1730 Fax: (540) 853-1230
Date: IJune 18,2009 Submittal Number: IAmended Application No.2
Re. l!Ies:t s.ele,c.t
IL;:Plick,~Ij~~~lO.l1imf ,j
I
D Rezoning, Not Otherwise Listed
D Rezoning, Conditional
[8] Rezoning to Planned Unit Development
D Establishment of Comprehensive Sign Overlay District
~1i.!?p'elit.YJlli\ifolim..a,tii~r,I:_
D Amendment of Proffered Conditions
D Amendment of Planned Unit Development Plan
D Amendment of Comprehensive Sign Overlay District
Address: Property located between Barrington Road, NW. and Hershberger Road, N.W.
Official Tax No(s),: 16391313
Existi~g Base Zoning: "IR-7' Residential Single-Family
(If multiple zones, please manually enter all districts,)
Ordinance No(s), for Existing Conditions (If applicable): I
I D With Conditions
[8] Without Conditions
Requested Zoning: INPUD, Institutional Planned Un Proposed Land Use: Place of worship; Child day care center
'.
Name: !central Baptist Church
I Phone Number: I + 1 (540) 343-8274 I
E-Mail: Italk2melj@aol.com I
Address:
I Phone Number:
I E-Mail: I,
I
I
Name:
Address:
Applicant's Signature:
Name: IMaryellen F. Goodlatte, Esq.
Address: Glenn, Feldmann, et aI., P. O. Box 2887, Roanoke, VA 24001-2887
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~d Agent's Signature:
I Phone Number: I + 1 (540) 224-8018 I
E-Mail: ImgOOdlatte@gfdg.com I
18') Completed application form and checklist.
~! Written narrative explaining the reason for the request.
IX' Location map,
1&: Adjoining property owners list.
D Metes and bounds description, if applicable,
Ci Required fee,
o Concept plan meeting the Application Requirements of item #4 in Zoning Amendment Procedures,
C; Written proffers,
,; Concept plan meeting the Application Requirements of item #4 in Zoning Amendment Procedures, Please label as 'development
".-1 plan' if proffered,
e€ll!llilIt ' ~ alsID
IZ! Development plan meeting the Application Requirements of item #4 in Zoning Amendment Procedures,
I!Jst m
o Comprehensive signage plan meeting the requirements of Section 36,2-336( d) of the City's Zoning Ordinance,
1I@~im@ Is
C Amended development plan meeting the Application Requirements of item #4 in Zoning Amendment Procedures, if applicable,
C: Amended concept plan meeting the Application Requirements of item #4 in Zoning Amendment Procedures, if applicable,
C, Written proffers to be repealed,
C Written proffers to be adopted, if applicable, If some of the existing proffers are to be retained, please include these in this list.
o Copy of previously adopted Ordinance,
(] Amended development plan m~eting the Application Requirements of item #4 in Zoning Amendment Proc~dures,
o Copy of previously adopted Ordinance,
[J Amended comprehensive signage plan meeting the requirements of Section 36,2-336(d) of the City's Zoning Ordinance,
C Copy of previously adopted Ordinance,
o A Traffic Impact Study in compliance with Appendix B-2(e) of the City's Zoning Ordinance,
C Cover sheet.
C Traffic impact analysis,
o Concept plan,
C Proffered conditions, if applicable,
o Required fee,
*An electronic copy of this application and checklist can be found at www,roanokeva,gov/pbd by clicking 'Applications, Agreements, Bonds, and
Schedule of Fees', A complete packet must be submitted each time an application is amended, unless otherwise specified by staff,
APPUCANT'S NARRATIVE
Central Baptist Church, organized in 1914 by the late Reverend Blake White, purchased
the subject property in 2002. When founded, Central Baptist Church was located in a
three room house on McDowell Avenue in northeast Roanoke. The Church moved to
its current location at 1502 Staunton Avenue in December, 1960. Dr. Joseph A.
Keaton, the current pastor of Central Baptist Church, began his pastorate on August 2,
1987. Under his leadership, Church membership'and Church facilities have expanded
numerous times. On May 30, 1999, the Church celebrated payment of the mortgage
debt associated with its last expansion in a special ceremony conducted by the late
Reverend Noel C. Taylor.
In 2002 the Church purchased the subject property because its existing property on
Staunton Avenue had no more expansion space, and could not provide the space
needed to support the Church's expanding congregation and expanding vision for its
ministry, An architect and engineer were selected and plans were developed for a four
building campus oriented around a central courtyard accessed via Barrington Drive,
N.W. The campus will be constructed in phases. The first building to be constructed
will be Sanctuary #1 and Fellowship Hall as depicted on the Development Plan. The
Church has already raised the funds necessary to construct this first phase, After the
Sanctuary #1 and Fellowship Hall building is complete, the Church will sell its Staunton
Avenue property and use the proceeds to construct Sanctuary Building #2, as depicted
on the Development Plan. Other buildings which will complete the campus include the
Sunday School Building and the Gymnasium Building. As part of the first phase, the
Church plans to incorporate a child day care center. The Sunday School rooms
provided in Sanctuary #1 would serve as the location for the day care center. No more
than 100 children would be enrolled in the center, whose hours of operation are
expected to be 7AM to 6PM Monday through Friday,
In May 2004 City staff completed its initial review of the Church's submitted site plan.
Believing that final approval of the submitted comprehensive development plan could be
accomplished by addressing the staff comments provided to the Church's engineers,
the Church set to work raising funds for the construction of its new church campus.
The Church did proceed, in 2005, to dedicate right of way to the City in order to create a
large turn-around at the point where Barrington Road dead-ends at the property. Aplat
dedicating that right-of-way was approved and recorded. Today, both City and Church
engineers and planners today believe that such a large right-of-way at the entrance to
the Church property is unnecessary and impedes good design. The Development Plan
depicts how the boulevard entrance to the Church property will be created, Using the
area previously dedicated to the City will require the vacation of that right-of-way
dedicated in 2005, To that end, a companion application requesting that vacation has
been filed contemporaneously with this rezoning application.
Barrington Road is accessed from more than one principal road network, A direct
access onto Barrington from Cove Road exists. Barrington Road can also be accessed
from Cove Road via F airhope Road. Barrington Road can also be access from
Hershberger Road via Fairhope Road and Harvest Lane. Attached as Exhibit 1 to this
Narrative is the traffic analysis provided to the City by the Church's engineers,
The Church, having met its initial fundraising goal of $1.5 million, recently directed its
engineers to proceed with obtaining final site plan approval. However, the Church
learned that, as a result of the 2005 comprehensive rezoning in the City, the property it
purchased in 2002 was not zoned for church use.
When the Church purchased the property in 2002, the property was zoned for church
use. The comprehensive rezoning undertaken by the City of Roanoke in December
2005 created a new zoning category for religious assembly uses - the Institutional or IN
District. Prior to the 2005 comprehensive rezoning, churches and church related uses
were permitted in residential districts. The 2005 comprehensive rezoning did not place
this parcel in the IN or lNPUD district but in the R-7 district, even though the property
was owned by the Church and even though the Church's plans for the property had
been the subject of preliminary development review in 2004. Unfortunately, the Church
did not recognize the impact of the 2005 comprehensive rezoning on its plans at that
time. If it had, itwould have requested that City Council place the parcels in the new
INPUD district.
Because the property exceeds five acres in size, the parcel does not meet the IN district
requirements. Hence, the Church is seeking to rezone this parcel to an INPUD zoning
district. The Church intends to use this property as a place of worship, and as a child
day care facility, as described above. As the campus is developed, the Church maY'
wish to add a Christian elementary school, and/or community feeding operations to its
campus. Because the Church cannot now provide specifics as to those uses, the
Church recognizes that, at such time as its plans are more developed, it will need to
amend the zoning designation for this parcel in order to add those uses.
As shown on the attached elevation for Sanctuary #1, the exterior finish materials for all
buildings constructed on the Church campus will be brick, with a shingle roof, The
classical brick architecture selected as the style for the Church campus, as illustrated on
the elevation, will blend harmoniously with the character of the surrounding
neighborhood. Buildings on the campus will be a single story, with none of the buildings
exceeding 45 feet in height. The boulevard entrance from Barrington Road will be
accentuated by brick walls on either side, as illustrated on the Development Plan.
Decorative columns will cap the end of each side wall, with the name of the Church
lettered on the right masonry side wall, as one enters the campus, No other signage is
proposed,
Sanctuary Building #2 wiH have seating for 500 in its largest assembly room. The
largest assembly room in Sanctuary #1 will have seating for 400, The Development
Plan provides that all parking spaces in excess of the maximum number of parking
spaces allowed shall be created using a permeable paver system. Attached as Exhibit
2 to this Narrative is a parking analysis. It should be noted that the 13 temporary
parking spaces associated with Sanctuary #1 are only included in Sanctuary #1
[Phase 1] parking calculations, These spaces will be demolished and replaced with
curb and sidewalk when the future Sunday School Building is constructed,
Stormwater Management and Stormwater quality will be addressed in conformance with
City of Roanoke and State of Virginia Stormwater Management Regulations. The
Development Plan proposes the construction of a centralized detention pond facility that
will collect stormwater runoff from the subject parcel and its associated physical
improvements, In additional to capturing and conveying on-site stormwater, the
drainage system will collect and convey additional off-site stormwater that drains to the
subject property. This concept provides additional collection and treatment capacity
which will result in additional benefit to the local community.
Technical design for the proposed stormwater management system will include capture
and detention of the 1 DO-year Storm event with detention pond release rates meeting or
exceeding the minimum standard Extended Detention requirements set forth by the
State of Virginia as they relate to Stormwater Quality. In the instance of this particular
project, the proposed concept exceeds State requirements by capturing the 100-year
event in lieu of the normal 10-year or 25-year event. Design of the stormwater facility
will include Best Management Practices (BMP's) relative to stormwater treatment and
improvement of stormwater quality. Low Impact Design (LID) BMP's such as widened
vegetative swales conveying stormwater to the detention pond will be implemented; this
BMP protocol will provide for advanced vegetative filtering that can capture sediments,
nutrients (fertilizers, etc) , and biodegradable pollutants. The detention pond through its
100-year design capacity will provide advanced sediment and nutrient removal. The
proposed pond design includes two primary options for stormwater discharges. Option
One would permit pumping of stormwater to an improved roadside ditch along
Hershberger Road, Option Two would permit discharge through an engineered gravel
filter specifically installed within the detention pond embankment. Working with the
City's engineers and the Department of Conservation and Recreation, the Church's civil
engineers will design and implement the appropriate discharge option.
www.acsclesifinUc.com
IGS
DES'IGN
Design Memorandunl of Understanding
To,:
Hong Lin
Ce:
Dan Early, Scott Easter:
Project No:
09079 - Central Baptist Church
From:
Jason Hariman
Dacte:
May 11,2009
The rollowing are the results of the trip generation calculations for the Central Baptist Church
proj~ct. The source ror the trip generation calculations can be referenced in me 7tJJ Edition or the
Institute of Transportation Engineers Trip Generation Manual. During the weekend, the church
will utilize the 500 seat sanctuary. On the weekdays, the church. will act as a day care 'center ror
up to 100 stlldents. ThepeaJ,c hour generator on a Sunday yields 315 vehicle trips. The peak.
hour generator during the weekdays in th,e afternoon is the controlli"lg ractor rOT the day care
center; The corresponding vehicle trips for the day care center are 85 vehicle trips.' The
controlling factor will be the peak hour generator on a Sunday af315 vehicle trips.
Information wasreferenced from the 2007 Virginia Department of Transportation Daily Traffic
Vo.Jume Estimates for the City of Roanoke and Roanoke County. The roadways that were
analyzed were Hershberger Road (p,eters Creek Road to Cove Road) and Cove Road (peters
Creek Road to Hershberger Road). The average daily traffic for Hershberger Road is 9500 trips
per day, and the average daily traffic for Cove Road is 8400 trips per day. Our office at ACS
Design:, LLC is loca,t-ed in the vicinity of the project lire a We feel that the average daily traffic
volumes may be skewed on the high side; The additiOnal traffic due to our project development
occurs on a Sunday from 9 am to 1 pm.. In addition, there are wee locations with traffi,c lights
and signals to aCCess iliesite: intersection of Peters Creek Road and Cove Road, intersectiOn of
Peters Creek R01:!d an,d Hershberger Road, and intersection of Cove Road, and Hershberger Road~
The members of tbechurch traveling to and from the site are local to the area and travel in all
directions. It is om assumption that drivers will want to avoid left tuIIlS as much as posSIole.
Therefore, drivers will most likely take the route from the Cove and Hershberger intersection to
the site and the Peters Creek and Cove intersection to the site (See the attached map).
2203 Pelers Creek Road, 'NW
13399 Belake!" T. Was~"IDD Higlrn'E)'
64 COur'Jiouse Hill
ENGINEER.iNG
P-nanoke, Virgil"ja 240 17
Hardy, Vi~j4101
\Va.-m Springs, Virginia 24484-
LANDSCAPE A:.lK:HITECTIlRE
PHONE: {540.l562-2345 FAX: (540) 562-2344
PHoNE: {540} 719-2345 FAX: (540) 719-2344
PHONE: (540) 839-.2700 FAX: (540) 839-5077
SURVEYING CONSTRUCTION
www.acsdesi2nlk"com
Aes
DESIGN
We feel that warrants for traffic improvements are not needed for this ;project because of ihe time
of impact, day of impact, atld ex;isting control pomts with traffic signals. If you have any
questions or comments about the calculations for tt:ripg~ner~tionand our recommendation for
traffic impact fOT the Central Baptist Church project please COrr-IEe! me.
Jason S. Hartman, Err
Project Engineer
,)"[}3 Pder.;,Creek Road. NW
13399 BODJier T. WashingloD Highway
64 Courtltouse ,Hill
ENGINEERING
Ro:moke, V4-girJa 24017
Hardy, Virgini:1241 0 1
Warm Springs, Vuginia'24484
LANDSCAPE ARCHITECTURE
PHONE: {540} 562-2345 F.AX: (540) 562-1344
PHONE: (540) 719"2345 FA-X: {540} 719"2344-
PHONE: {540} 839.2700 FAX: ($40) 839-6577
SURVEYING CONSTRUCTION MANAGEMENT
i,
;,:
Church
(560)
Average Vehic~e Trip Ends vs:
On a:
Seats
Sunday,
Peak Hour of Generator
Number of Studies:
Average Number of Seats:
Directional Distribution:
10
1,019
52% entering, 48% exiting
Trip Generation per Seat
Average Rate
0,63
C?,~ '3 ( ~ 170 ) :::; ;5/:;;' -r;:.-~ 5
Data Plot and Equation
Range of Rates
0.21 1.14
Standard Deviation '
0.83
1,900 J
1,800 l
1.700 .
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>~ Actual Data Polrlts
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FItted CurVe Equation: T = 0.61 (X) + 11.56
R2 = 0.75
Trip Ger;eration, nh Edition
1015
Institute of Transportation Engineers
! '
I,
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f,
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Da'y Care Center
(565)
Average Vehicle Trip Ends vs:
On a:
Students
Wee:kday,
A..M.Peak Hour of Generator
Number of Studies:
Average Number of Students:
Directional Distrlbution:
70
68
53% entering, 47% exiting
Trip Generation per Student
Average Rate
0.82
C?, '02'- (1(70)
Data Plot and Equation
Range of Rates
Standard Deviation
0.39
1.78
0.94
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iO ,20 30 40 50 60 70 80 90 100 ill) 1211 130 140. 150 160 170 180
x = Number Df Students
X ~ctuaJ Dala Points
Fltled Curve
------ AverageRate
Fitted Curve Equation: Ln(T} = 0.77 Lh(X) + 0,77
W = 0.64
Trip Generation, rth EditiDn
1047
Institute of Transportation Engineers
Day Care Center
(565 )
Average Vehicje Trnp Ends vs:
Ona:
Students
Weekday,
P.M. Peak Hour of Generator
'-
Number of Studies:
Average Number of Students:
Directional Distribution:
70
58
47% entering, 53% exiting
Trip Generation per Student
Average Rate
0..85
./ "-
~ f?5" L /c;>O/ - ~} -rr{i()~
Data Plot and Equation
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Trip Generation, 7th EditiDn
1048
I nstitute of Transport$tion Engineers
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Traffic EnoineerihO Division
2007
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www.acsdesignllc.com
les
DESIGN
Design Memorandum of Understanding
To:
Cc:
Project No:
From:
Date:
Hong Liu
Dan Early, Scott Easter
09079 - Central Baptist Church
Jason Hartman
June 2, 2009
On Sunday May 31, 2009 from 9:00 am to I :00 pm, a traffic count was performed at the
Barrington Road-Cove Road intersection and at the' Fairhope Road-Hershberger Road
intersection. The traffic count was performed to measure the future impact of the development
of Central Baptist Church. The source of the trip generation calculations can be referenced in the
7th Edition of the Institute of Transportation Engineers Trip Generation Manual. The building
will be used as a day care facility during the week and for church activities on Sunday. The trip
generation manual showed 85 peak hour vehicle trips will occur on a weekday. The warrants for
a right and left turn lane at the Barrington Road-Cove Road intersection and the Fairhope Road-
Hershberger Road intersection during the week were analyzed in the previous submittal. The
results showed that no left turn lane is required and only a radius will be required for the right
turn lane for both intersections.
The following data was obtained from the church as it currently operates. In the past six months,
an average of 325 people attended the church for Sunday morning service. The average number
of vehicles in the parking lot during Sunday service over the past six months is approximately 75
vehicles. A church bus picks up approximately 20 members of the church every week.
Approximately five vehicles drop members off at the church and do not stay parked at the
facility during the church service. Therefore the total peak hour trips are 87. Interpolating the
87 peak hour, vehicle trips and the 325 members to 500 members would yield 134 peak hour
vehicle trips. Based on the current locations of where members of the church live, the following
vehicle distributions were developed. Approximately 25% of the vehicle distribution, an
increase of 34 peak vehicles per hour, will be traveling from Peters Creek Road on Cove Road to
the new project site. In addition, approximately 45% of the vehicle distribution, an increase of
60 peak vehicles per hour, will be traveling from Hershberger Road on Cove Road to the new
project site. Approximately 4% of the vehicle distribution, an increase of 5 peak hour vehicles,
will be traveling from Peters Creek Road on Hershberger Road to the church site. In addition,
approximately 26% of the vehicle distribution, an increase of 35 peak hour vehicles, will be
, traveling from Interstate 581 on Hershberger Road to the project site.
2203 Peters Creek Road, NW
13399 BookerT. Washington Highway
64 Courthouse Hill
ENGINEERING
Roanoke, Virginia 24017
Hardy, Virginia 2410 1
Wann Springs, Virginia 24484
LANDSCAPE ARCHITECTURE
PHONE: (540) 562-2345 FAX: (540) 562-2344
PHONE: (540) 719-2345 FAX: (540) 719-2344
PHONE: (540) 839-2700 FAX: (540) 839-6677
SURVEYING CONSTRUCTION MANAGEMENT
www.acsdesilmllc.com
les
DESIGN
The procedure for the field verified traffic' count was as follows. The traffic count was
performed at the Barrington Road-Cove Road intersection and at the Fairhope Road-Hershberger
Road intersection. Traffic count data was collected each hour from 9:00 am to 1 :00 pm. At the
Barrington Road-Cove Road intersection traffic counts were taken traveling towards Peters
Creek Road, traveling towards Hershberger Road, turning right on Barrington Road, turning left
on Barrington Road, turning right on Cove Road, and turning left on Cove Road. At the
Fairhope Road-Hershberger Road intersection traffic counts were taken traveling towards Peters
Creek Road, traveling towards Interstate 581, turning right on Fairhope Road, turning left on
Fairhope Road, turning right on Hershberger Road, and turning left on Hershberger Road. Each
count was averaged for the 4 hour period to obtain the peak hour vehicle count. The peak values
were used with the Virginia Department of Transportation right and left turning lane criteria
charts to obtain the following results.
The right turning lane criteria from Cove Road to Barrington Road yielded the following results.
From the field verified traffic count data, the peak hour volume approach total was calculated to
be 264 vehicles per hour on Cove Road. In addition, the existing number of,right turns at the
peak hour was calculated to be 7 vehIcles per hour. The increase in right turns with the
development of the church is estimated as 34 vehicles per hour. Therefore, the total right turns
on Barrington Road are 41 vehicles per hour. An adjustment can be made to the number of right
turns since the posted speed of the road is less than 45 mph, the peak hour volume of right turns
is greater than 40, and the peak hour volume is less than 300. The adjusted number of right turns
is 21. The right turning lane criteria chart yields that a radius is only required along Cove Road.
The left turning lane criteria from Cove Road to Barrington Road yielded the following results.
The advancing volume is 214 vehicles per hour, and the opposing volume is 264 vehicles per
hour. The existing left turns on Barrington Road is 5 vehicles per hour, and the proposed left
turns on Barrington Road is 60 vehicles per hour. Therefore, the total left turns on Barrington
Road is 65 vehicles per hour. The percentage of the advancing volume making left turns on
Barrington Road is 30%. No left turn lane is required based on the input data for the left turn
lane criteri~ chart.
The right turning lane criteria from Hershberger Road to Fairhope Road yielded the following
results. From the field verified traffic count data, the peak hour volume approach total was
calculated to be 339 vehicles per hour on Hershberger Road. In addition, the existing number of
right turns at the peak hour was calculated to be 5 vehicles per hour. The increase in right turns
with the development of the church is estimated as 35 vehicles per hour. Therefore, the total
right turns on Fairhope Road are 40 vehicles per hour. The right turning lane criteria chart yields
that a taper may be required along Hershberger Road. This is at the discretion of the City of
Roanoke Department of Traffic Engineering. The left turning lane criteria from Hershberger
Road to Fairhope Road yielded the following results. The advancing volume is 448 vehicles per
hour, and the opposing volume is 339 vehicles per hour. The existing left turns on Fairhope
Road is 18 vehicles per'hour, and the proposed left turns on Fairhope Road is 5 vehicles per
hour. Therefore, the total left turns on Fairhope Road is 23 vehicles per hour. The percentage of
2203 Peters Creek Road, NW
13399 Booker T. Washington Highway
64 Courthouse Hill
ENGINEERING
Roanoke, Virginia 240 17
Hardy, Virginia 24101
Warm Springs, Virginia 24484
LANDSCAPE ARCHITECTURE
PHONE: (540) 562-2345 FAX: (540) 562-2344
PHONE: (540) 719-2345 FAX: (540) 719-2344
PHONE: (540) 839-2700 FAX: (540) 839-6677
SURVEYING CONSTRUCTION MANAGEMENT
www.acsdesignIlc.com
les
DESIGN
the advancing volume making left turns on Fairhope Road is 5%. No left turn lane is required
based on the input data for the left turn lane criteria chart.
Please review the report and the data. We seek your advice with this matter. If you bave any
questions or comments regarding the information contained herein, please contact us.
Jason S; Hartman, EIT
Project Engineer
2203 Peters Creek Road. NW
13399 BookerT. Washington Highway
64 Courthouse Hill
ENGINEERING
Roanoke. Virginia 24017
Hardy.Vi~nia24l01
Warm Springs. Virginia 24484
LANDSCAPE ARCHITECTURE
PHONE: (540) 562-2345 fAX: (540) 562-2344
PHONE: (540) 719-2345 fAX: (540) 719-2344
PHONE: (540) 839-2700 FAX: (540) 839-6677
SURVEYING CONSTRUCTION MANAGEMENT
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100
200 300 40~' ~ 500 600
4tf''[J
PHV APPROACH TOTAL, VE LES PER HOUR
700
LEGEND
PHV - Peak Hour Volume (also Design Hourly Volume equivalent)
Adiustment for Right Turns
For posted speeds at or under 70 km/h (45 mph), PHV right turns> 40, and
PHV total < 300.
Adjusted right turns - PHV Right Turns - 20
If PHV is not known use formula: PHV = ADT x K x 0
75l.fI)D y 0 ,or~ ...r 0, 55"6
CU;V
K = the percent of MDT occurring in the peak hour
D = the percent of traffic in the peak direction of flow
Note: An average of 11 % for K x D will suffice.
FIGURE C-1-8 GUIDELINES FOR RIGHT TURN TREATMENT (2-LANE HIGHWAY)
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S - Stcraq. Length Requlrod
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20 RADIUS REQUIRED
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PHV APPROACH TOTAL, VEHICLES PER HOUR
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LEGEND
PHV - Peak Hour Volume (also Design Hourly Volume equivalent)
Adiustment for Riaht Turns
For posted speeds at or under 70 km/h (45 mph), PHV right turns> 40, and
PHV total < 300.
Adjusted right turns - PHV Right Turns - 20
If PHV is not known use formula: PHV = ADT x K x D
'1.>t:o ,r ~~.x- ?> I!J" (;) G>
~
K = the percent of MDT occurring in the peak hour
D = the percent of traffic in the peak direction of flow
Note: An average of 11 % for K x D will suffice.
FIGURE C-1-B GUIDELINES FOR RIGHT TURN TREATMENT (2-LANE HIGHWAY)
-
:r:
Cl..
>
-
l.U
:E
=>
...J
0
@ >
C>
Z
-
Vl
0
a..
a..
0
0
>
-Jlff-/C.C:.,LIf>Fi-e6ft,e
I
f2.o.A::V (,pE~t..
.
Ii
rv~.4-
k€eK:~) C-9
WAR RAN T FOR LEFT - T URN 5 TOR AGE l A N E SON TWO _ l AN E HI G H WAY 5
'2r'1r~ if -= >~ 5'{:
BOO
....~ <. .... '"
.. ;,. l!~ I:, f,:: :, :~~ ;~ ....~: .,;
Orod. UnDJgnalJ:ed Int.r..ctJonD
L . ~ Left Turns !n VA
S . StcrGg. Lenqth ReQuIred
V - ~D .ph (OperAtJng!OesJqn Speed)
1. - 5t
," ." "'. .;' ;.: <~ <';}< -~ ...
700~:~~~~~~::;;~::~..
.. -. 'I"; ..~ ~! :~i -, ..;; . . .... ..., . . 01. t: _,
.. :',i., :.~ ~'t~ ~.. ,. ._.~ --; :t{ /f.. .., '_" :t:.
6 0 0 ~ ~ ~ ~: S. ~~ ~ ;~ ~, ; ~; ; :,~ ~~ ~~ ~:;; ~
" ..,. ,,:.; ,".' " ',:; !,(,'t fl, '." <-~ -. ..-~.. :.;~~,~.;... ;~..l'.\ 0
5 0 0 ;~ .;~ ~. ;'1: ~ .~: ;~ ;:::. ~' ~; :~ :: ~.~ :~~I .~:: :~: ~ .~~ ~O
~:I ,.~..... ~.. "::. -:""V. :;: Z: :;;.~ ...., .... ,'''(. ~;:J ~ :;~ .c a,:, '-:)
\. :;., _' ,.., !!. ~ !~ _. _ ~ 'iJ" ." " _w..... -';.0/,.. .~. 'if: f.;\-:-
400~:~~:~~~~~:::~:::::ft.~~::
'. )'~ -;:, :." ~~'1 ...... " .;: :::. ;:~ '~;..r '.. .... ..<( 1~;. :.,. ;;:;;: :,; ~~: t:;
. I
S=lOOr
3 0 0 ;~::~ i~ ~, ;. ~Z ~ ~. : ~,:~ :.:; :;, ~ .~ ~ ; :.; ;:1;;' ,.
~~ ~.:.. z..;l'~~:;:.: .;: .j; ..;:.;. ,"";f .. :~.~ -=,;. ~.~ ~h .:~ ~;.I1';'; ~Ju:i~'b ~
No left-Turn Lone ,Required',,,-,\
2 0 0 '. ~. ~' :;; ;: ;: :;'~ ~:: ::. :;;.' ., :~ ;;; i:r ;lii ;. ;;: :: : :.,
.' ~.., .. L~;"':;- ''.. C .t_ 'J. _u ! "~l :;'1. x. .. Ii: '- ;~ .;.~ ;r I .;.
';4~.";;-:......~~:\' ..J'V..~.~ ...'.....::-.....'=':-e::":\. ~;-::
100.. ',' 0'," .,.... " ", ~..., '\1,. ~.~.~ F:l<' 1"
.4. .,&...... -;--:: "i:- ... ~:: ':,- ;. -. .... ,. ... ';';;t bl ';: ;" :,,;- i'f ... rf .,
'i"".~ .;; ., ~. 'i .. ".. ", '" ~.. q, ;;.~.s '.~ ~'!. ~ .~. ~ i",t *~t~;.r; '~,i ,;.. .'-
:.. .... ~ ~'l :t... :!.:. )" ':-~ '. ,~; ...~ .!'_; ..: .~: .<; :0... f.: ,ti ~ill.......;~'~;.,:t1":I~~: ~ ::'. #":- ~ ~
o ;......- ,. ~tf ," "- ... ~.;.' : .-,.. ",~ _ ... ~t;%:.l-;:;I~I~t= ~ '.; :+.. t; ;-t.t '.
o 200 40~ 600 800
VA ADV~CING VOLUME (VPH)
II
1000
FIGURE C-l.1.2
BOO
I
I'.:
'~:ti:;''l c; ''''V "....
....,.,.. ~-... .~ .... .:t~..... .. .~ :;
Orode Unai9nallz.d Inter..etlcn.
L - ~ LDft Turns 1n VA
S - StcrAqe L~n9th Required
V - 40 Dph (Oporatlnq/CA.Jqn Speed)
L . lOt'
:r: "
Cl.. 700' '", .., ,,< ..
> '", "'... ,,'..
\"i: 'f.. ,,; ~_: p; .....' .' ..:,.;
LU
:: ~- ':-- ::.;,: :;;.; u . . .,;
600
...; i'''~'':"" : :;<'.,.
~
::J
...J
o 500
>
:~i :: > .'~: ,~~ ~~ :. ':. .:: :~~f: I \~
".~.~, ,..~:~"'" : . ~
: ...' .. ,:; ;.......... ''.1.. .....
~ :~~: ': .. ,~, ': ',:' .. '.~"'.: ,i.\<;
-
". ..... <. ..~ ..'
C> 400
z
.. ~~ :"'. '" ~;;, ..;. -.. --'. 7; ,. " .,:
-. ._ n ;t;, ,. -. - .'. or
VI
o
Cl..
c...
o
- -. .j;' .?;;. ...... ......;. '~', <7-.' _. \
i'o.
-, .. ..... '.. /.:: "
" -,;,.~:: .... .. .'. '.. ..... ~',. : h
300
\r,
".....
Op,
J'
~
~.s...
,... .. ;.. t~ ..,
.- -..'- ... ~ )..::r. ~
o
>
.':.. ,;0.... -_.. ~ ...... .., ~ """ '''1'\
:!-f: No Left - T urn ': :~ "I'
200 '~'i}1lC?. n ':.,.~.~~~,ir.~.~ ,: ':: ~~.::~, :'
....~ <i .,' 'i" j.l~; u _ ~: ,":; ...' ....: ..~.1 4. .... I
100 :'1~.~ '.. "';:" ,';.!,~;!;:'r;"I:+;:" .. '. ~~. 'h +
~~:H>~ A<: '.~' ~. ',:. .. ~""~~ :~~:':' ~""~:~:::.: ~~; :~}:'~: ~~ .:~::_\
,;c ic" .,' ".1, '. -:i"i~, ':.,:1,',;., ..
o ~~,',,"':.I;': '...' :T~ ~..1-:.! 'h. ::'I.:;-:;:o'I'::l" ',,', .
o
800 1000
(VPH)
200
400 600
ADVANCING VOLUME
FIGURE C-1-1.3
VA
a:
::l
o
J:
€I:
W
Do
(f.l
W
..J
U
:E
w
>
ui
z
a:
:;)
l-
I-
J:
C!J
a:
>
J:
Do
C-36
CkNfi 1!-0~ (S(/~Orhf ~(Vrt( -!-hI< a r1-,.j4-L'1~/)
60
120 .
40
....::: TAPER REQUIRED :::::::::::::::::::::::::::=:=:::::::'..
... .......... .......... -. -........... '"'. ................. -..... '"'. '"'.................
.. ........ ............. .'"'. '"'............... '"'. '"'..... '"'.................
.. .. .. .... ..
-Zl 20
RADIUS REOUlAEIT0
,
G0)300
PHV APPROACH TOTAL, VEHICLES PER HOUR
700
LEGEND
PHV - Peak Hour Volume (also Design Hourly Volume equivalent)
Adiustment for RiQht Turns
For posted speeds at or under 70 km/h (45 mph), PHV right turns> 40, and
PHV total < 300. . I
Adjusted right turns - PHV Right Turns - 20
If PHV is not known use formula: PHV = ADT x K x D
K = the percent of MDT occurring in the peak hour
D = the percent of traffic in the peak direction of flow
Note: An average of 11 % for K x D will suffice.
FIGURE C-1-8 GUIDELINES FOR RIGHT TURN TREATMENT (2-LANE HIGHWAY)
/-17 ViZ- ~7 (~vJf)4lj .(JGf1tr fhl-fL 7fi/~~/r;)
C-11
WARRANT FOR LEFT-TURN STORAGE LANES ON TWO-LANE HIGHWAYS
801"1
..
I
I
~~ -. ... .,"
Grade Cn~i9nAli:.d IDt.r.ectioD~
L . t Left Turns In VA
S . StoragG Length Required
~ - 40 mph (Operating/Desiqn Spe~l
L . JOt (,<;;; /;;?.{If = :30'1..
:c 700"" ,;
~ ,,,,.. ,,,
>
w
:E
::J
....I
0
>
C>
Z
V)
0
~ 0..
C-
O
0
>
::z:::
0... 700
>
w 600
:E
::J
....I
o 500
>
C> 400
Z
Vl
o 300'-
0...
0...
o
o
>
.; .....1;:;:... ",'..
600 ,'::~:~: :;' ;~ "
50
'.... J; .....,. '!.'- I
" ",.;' -,- -', .::z:.
: :~~~;I~~~~I~
"f.. ... ~:'i-... ~. '~;'. ',if: ,'$, T,:. --'
\
\
40
.t:-.~~. .'>::r.........,..:.i;
30 0 -, t; ~, ::: ''', "" ,,~, "11
;;: -~ .~ ~; I!; r.... :1; 1;:. 1"'- $f: ~_r
I
I 1
\. I ~~ i::ll'<;
I I
"- t i' ,,' ?,s- I-
,\: 'J' I
,~ S' .s:~0.
0 ~ i",io;:; ~i'~ I
0, ~s I'. .IS ....1> "014
o. "", S. "'<; 01'.::.
:t:;--; or. ;. '. ~.~ ,,~: _." ~.; ~
200 ,No Left-Turn~
Lone ~~quir!!d
'. ... " ,,- '" -,_,f,.. ". ,. ,;
....~ ?'"t: ~t:t ~\' ~~: ... '"!..- ..'.' . . 'i-: li;;
1 0 0 i '," <l' '" ,,' c,: " 1.',: . ;;: " :",
y.'tt' ~." -t: -..: l;~ ,:,: ~\:$:: t.: ";;; :.. -c;..: ...
.;: _, 6 .' !i ~.: ~~ i:.~:- ~ ~~ ~;, ....
o "....,'':.,..,
o
'. .'-; ".~ ~'f .,"
~.
.
.~. ,.
200
(jj!f>I A
400 600 800
ADVANCING VOLUME (V PH)
FIGURE C-1-1.6
1000
<~: ;1,' +;
Crada. Un~i9nali:.d Int.r.oction~
L - t Left Turns in VA
S . storaqo Lonqth Required
V . 40 ~ph (Oporating/Desiqn Spe~1
L . 40t
+~ ';', j;". . ~ :-(.
.~, ....
i\
I'.
."' .:: ,'.,
~ ,.' ..,
-, 'L
'0 '. ) .~.:: u ,,"Z..
^.; :< -; " 'J:>
.- ~', ," ..,....-.0
~. -~;' ",', ,",' ,,-,,-.0
:'=:~~ (:' ~ ... '" 'p
. .... .. "Z
" " "" ....4
\
200 No left-Turn
, lone
" , Required
'"
" S'~ )...
"\,J V>>o b,
J'~O"
"\, - "\I J'" 1:..t S',~ S'~' ..,~ ~
~ Is: .Is :.. ....1> -?O SO.
...1'. _ ~ O. ~ S. ~ O.
100
I ; V"
I I ,\
....
I 0
, , 0,
I
;
o
o
I I
200
400 600 800 1000
VA ADVANCING VOLUME (VPH)
FIGURE C-1-1.7
C-36
-f+tc1Z4-t/ g.fi(Z6-ff1Z .1?-v~ I ~ V'N PA1 .pf641? -H-vM.1- -A"JA/frtJl SIj )
c:
::l
o
J:
c:
W
l:L.
en
w
-I
o
:i:
w
>
uS
z
a:
::l
l-
f-
J:
(!)
a:
>
::I:
l:L.
120' .
60
....::: TAPER REQUIRED :::::::::::::::::::::::::::::::::::::'"
.. -,,:..::: :::::::: ::: :::: ::: ::::::::: :::::: ::::: =:::: ::'
40
20
RADIUS REQUIRED
\
300 :?>9
PHV APPROACH TOTAL, VEHICLES PER HOUR
700
LEGEND
PHV - Peak Hour Volume (also Design Hourly Volume equivalent)
Adiustment for RiQht Turns
For posted speeds at or under 70 km/h (45 mph), PHV right turns> 40, and
PHV total < 300.
Adjusted right turns - PHV Right Turns - 20
If PHV is not known use formula: PHV = ADT x K x D
K = the percent of AADT occurring in the peak hour
D = the percent of traffic in the peak direction of flow
Note: An average of 11 % for K x D will suffice.
FIGURE C-1-8 GUIDELINES FOR RIGHT TURN TREATMENT (2-LANE HIGHWAY)
-
:J:
c..
>
-
w
::E
::l
-'
0
>
0
/"> Z
--r3q -
0
c..
c..
0
0
>
--/ft:f!ZJff~GrctL ~
! <; vJ rPfrl( f/&It- .J-/or.;<...--*~, IS) C-g
WAR RAN T FOR lEFT - T URN 5 TOR AGE LAN E SON TWO _ LAN E HI G H WAY S
800
'. :}". ,". ;..~
" .,::, ..' .! :0': " ~,~ !~' ,_ ....; : ' .
Or&d. UnD19nal1~Dd Int.raoetJon.
L - ~ Left ~urno in VA
S - 5torcQo LenQth Required
~ - ~o mph (OporctlnQ/OoolQn Speod)
L - S~ ZS/tjt,;ca oC >-1 "';7.
'. ...... """ ," . .~ -'.., ~ ...... "
700~::~:~~:~.:;~;:,i~~
..,...._ ~! :~4 ...." ~." ......,. '_ ;\.~ .,
_ .... ..l, ..-~~ :"'.' ~.' " :.'1 ; f..' ., .... .'.'
60 0 ~ I~~ "~ ,i: ~ ~~ :~ ;: ~ :; ,.,:: r~: ,~:' ~~ :. :" ~
:: '1:: ~,~'" ':/.. ;:, ". .",,_ _. .-:, .:" ".; '" ;::r,~o
500 :-,~ .~: . !i,l, :: t:~ ",':. ~;.:. ~.' ~:: :.~ AL .,,?: ~:~~ '-;i .~
.f.,. ," ",'... .0 -1:... ""... r;__l """'. ..co.... ... 0
: ~: .~; ~1::, ~ ~~~ ~~ :J: ~ ~~ ~;. ~ ::: ~ ~ ;~~ ~: : ?.....
400:::~~~~:~~~~;::~;::~::'~~~
: ~,i '. .., Ii_ .. .'.' ~.:, :...: .... _. go' '_. ....
30r m~IHt~f~~~J~,i~t~~#l
20n < .' "..' '.,., ..,..,....... - ", ,.,,, ~ ':"" ~ ~I',;>>
t: t'J l-:;~ ~';' ;50: :/; ~~l ... .~ ". :.:. .. .. .:>> lrJ. r:-... ~ 4' ~.t-i i":! !~~ ilt 'r, ,....
,-:--~ p. ,-. q: ~ -:. .:; -:'. 3; "" '. .:';,~ ..... .. :~i,. h' ::~ 'f ::: iit: (fj Ii! .~ ~
.; ;;~ ~~ ""; ~~. ~l:';: ...; ~:; ,., -._ 'J .~ ,.' ", ;... 10;"' ::}! -~.' ." '! ')~. ~"lt; ~ 11=
100 c- :" .", ','" ,'., "', ,. ,. .... ", '. ~"... _, " ",' '4> .. t '" il:l F: ;;; ,?<
.~ ...... .....,. .".;.: :- .f y:: -' ..: .. " . ~ ...~ :~! .. 'rf.. ~ 'i.. .... ~ :t~ ;.t ,1;' ?f' ~.
" .'1;. lo"o " .. ....... 'i v~ 'f!: ! ,_ ~: .W! H 4; '. ~ :Of' t~ ~1 :~ "'j ...... ,.(,.
~'" ,-r- i't' ,', "';;')' ~ . _ ~,: "C. ".~ "'~"~ ~\': ..:''': .., ~1 -.... .... ~,' .~ ~ :i.' p
S=loor
o <' ,.
o
.' .;!
.-:>.. .,' ___.e,~' p ~ ... ;;! .... !~. .; ",
2DO
400 600 800 1000
ADV ~r-.,CING VOLUME (VPH)
FIG~C;-1-1.2
,L{'frB)
;'
l
I
I
I
VA
800
." ;,':': tt ;;t; ~"..~
- ::;;;.! ."....."Jf:........:~. _.;c
I'\.
I'\.
Or4do Unaign&11:od Jnt.raoctlonp
L - ~ ~Q!t ~urno 1n VA
S - Stcr~QG Lonqth RequlrGd
~ - 40 ~ph (OporctlnQ/De.iqn Speod)
L - 10,"
:r: ':,; ,. .. .,.' " h
c.. 7 0 0 "~,.'.. "
> ..!"" '." .,: ..
.......- _. ~f: ,< .,.. :i~: r; .....' - "
w
::E
::l
-J
o
>
Cl
Z
6 0 O,~::;~ ;.'.. ;', .. :. ::
A.... I:' _. '-. .." ; .,t.:
~
o
.. ..:. .. ,~;, ':~ ~~ : ~ ....'
::: ~~i, '":'~ .'. ~! :::.~ :". ..
SOO .. .. "<F. ,_, ,.,.. ,. ; ''', , -:.
'0 ~ " .. .- .,~'..: ',~ :;, " \0
"."'.. ,-", .,.. ':;l
-
400 ,. ~': .~~.. ~ :', ~', .' :~.: ~', ':.
'. ,. ., ,~. .. ".... - '.
., ,>:
V)
o
c..
c..
o
'" 'r:tt-.., ~IJ ;;'.~ ..- .-.. ; _ -" '.
.._, 1:"-. -">" '; >~" -: : '. '.. ... , ,
.. :'ip.. .. " .. .,', .. ..... ..
- ~;:~'S: .. .... .... '.' ... h'. :t
,'- '.;,,- ,~-'.- '" - .. .' M.' I' .' .(\ I
,~ ,;: No Le f 1- T urn "'.:;"
2 0 O.':~. L ~.I]. E!".R~, 9 u ire d ,":" ~~:I::: '
300
"',
"/
Op.
J\~
..../
:2,s"
f'
o
>
. "_, '<:" .,' '1' .....~~, _ ..~ .' :;];. .. ~ :"'_~ .... ... I
1 0 0 ;~~ ~~ :~: ~.~ :;, '.' '~ .L '}.::"0r,': '.:: >" :': ,.:<
t,~.::~..._ .... "'~:"T:i, ..-...~~..t:-:.. '"
o ~.k ';~-:f,.'- ~ ~.... 1~: ,. ... ':' .'! ~ .._(~. :...'_~~'i':~'1 ~ .._ ~"'~..
o
200
400 600
ADVANCING VOLUME
FIGURE C-1-1.3
800 1000
(VPH)
VA
Q,'
rJ.fi';<J LFE-
(~~;J
" /
, '
Coye' Road,
/
N
:dN~""
- ~/G,tf7
_,J
\1 ~R'?\t,~\Z,(;f
To ~jerger-
Rl,NW ~
l' ~ V. ~_ "Cl
(j)
Time
No, of Vehicles
12:00
to 1:00
I :. ,_
9:00 to
10:00
101.
10:00
to 11: 00
! ._/"t;
11: 00 to I L.{ -~
12:00
RillS Intersection of Cove Road, NW, Barrington Drive, NW & Routt Road, NW
R" 22U3 PETERS CREEK ROAD, NW - ROANOKE. VIRGINIA 24017 - Phone540,562,2345 - Fax 540,562,2344
IDIESDlIIIlII'I ENGINEERING - SURVEYING - CONSTRUCTION MANAGEMENT
W2
(!-(&,..7
'7"p.)~
C"'t~"1 ~#
-u
,/
@
A./~ )
LJtF7'
,v/ltJ f
/
CD @
Time No. of Vehicles Time No. of Vehicles
iDI \'3/ ... 2-"-D
9: 00 to 9: 00 to
10:00 . ,r) 10:00 'J. ..., 4'"
\ \j: ':j \ ::,.::,
10:00 0\0 %' 10:00 \+4-
to 11: 00 to 11: 00 \-:'6 c)
11:00 to 11:00 to
12:00 12:00
12:00 12:00
to 1:00 to 1:00 )} J
(~! @
Time No. of Vehicles Time No. of Vehicles
~ 7 .7
9: 00 to 9: 00 to ',.:'J
10:00 10:00 C1....
u
10:00 :: "2- 10:00
to 11: 00 to 11:00
11: 00 to 11:00 to
12:00 12:00
~ 12:00 12:00
:;';
'" to 1:00 to 1: 00
l!
~
-
~
~- @ @
~
~
~ Time No. of Vehicles Time No. of Vehicles
re ~ :: I-z... '2.
;no 9: 00 to 9: 00 to ,~
, 10:00 0, 10:00
! \
! 10:00 -:: If 10:00
B to 11: 00 to 11:00
~
1= IS
m 11: 00 to -::; 11: 00 to
~ 12:00 12:00
.
~
'"
~ {
is 12:00 12:00
~ to 1:00 to 1:00
ill
;;;
11
a IGS Intersection ofHersberger Road, NW & Fairhope Road, NW
~
5' 2203 PETERS CREEK ROAD. NW - ROANOKE. VIRGINIA 24017 - Phone 540,562.2345 - Fax 540.562.2344
S
'" IIIIESDIIIlIll ENGINEERING - SURVEYING - CONSTRUCTION MANAGEMENT
tJ
Cj
tJ e3 ~
tf)
c..5 C,j ~.
~
~ ~ - tJ
{j)~1! (j
CJ Lr) ~
C'::l C'..J<:
1:"- "C -"CYJ C/j
1I ~
1:"- 11- (j l"J
W ,:"( t3 tJ -
k2 Vi ~ Ci)85 U II t3
c..5
~ ~ kj~l.w ~ ~ (j
Vi a...: U)Cli55 B; tr) ~~
ltJ ~~
l.w ~ ~ "'t-<:V) <: <: ~ ~ .
~ -";;!f) ~ C::)' y-,
es t3 t5 EJ !-. P::!-.w YJ~~ EJ fa CQ-~
!::J Q.; ~ ;:::! ~~(j ~cLcL ~
(j "'( :s :::5 ::)0 ~ Q:: 11:"(
(j ~ ~9... () CQ l"uQ:l"'C ~-5cG :s CJ) LiJkl~
9..:(;) a
V) ~ (is <: a: ~. UC,)Q.. 8=5S2i:S 8: .~ ClbJ]
~. ~ ':"C ~ l.w~<: ~ >:::1")
&3 I.JJ ~ ~~(j WOC\J
~ Vi ~ Y'> E2 !..tJ- ~ ~ !Jj .~ Gj U~
~ liJ ~ ~, ::t
~ ....... ~ @5 I QjL:::l c:::lQ::l::t tj ,0::: CC ~9.:11
:s: CL ....... <: ~
""'C -.J:"C ~ C) . t::::l :::5 C/jliJ!::::J
~ II a ~. ~ ~ II-.J::t C)~631,ij -:q:
g:eS2 "'C D Ci::: !;l eJ ~ """'p::~
~ . f;;' !::::J o....:~p::::) CI) .9:::
~ 0::: l-.:; ::J~ ~ h::f::::J~ :::::J::) C;) f.::: II~S
t5 0: kj C,)'C:"C ~ ~~~ C.!)"'CE:18 <: ;<: ~ lJJw~
:--..;:'" '::t ~ ;;:::" cc ~ ~
,~ ....... Vi ~~b 0:: Cr) '(J C) ~ .c:::, Q::: U .~ ~(ja::
~ ~ .. a::
~ -J:j~ a::~" CJ UQ~
,~ -J ':"C ..~: C'\1 Q .. CJ C'\.,t ~ ~ ~
CI) ~ CL. 0) ..~ ~"( (i: Q') C'\.,t.. )( Q >-V)(j
;t r-- G
C) 2 Q') -J (:) ..~ 6) -J ~....... ~
~ i:::: OC5;::: ~ 0) , . ~. ~
Q ~ ~ R;<:-.;; kJ -J
W e CJ~~ >- II Ci)
G CJ <: ~ :<:t::::l:'t e ~ .C.!)
"'C CJ CJO:::~ ~~ <VJ-J
~ i C) t:.~~ I ::-;;. a ~lB~
~ ~ ! C) :::5l:::::: ....... CJ
t5 co ....... Q:1..tj !"JCJ- CQ ~ ;<:>:::0
0') l"u . ~ L.iJ ,Qj' ....... l::9af.:::
~ (5;. f.'::I" ~
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ADJOINING PROPERTY OWNERS
Tax Parcel No. 6391313
Central Baptist Church
TAX MAP NO. OWNERlS) I ADDRESS ZONING
6391302 Orville J. Gates R-7
1639 Barrington Road, N.W.
Roanoke, Virginia 24017
6391303 John S. and Mary L. Bethea R-7
3534 Harvest Lane, N.W.
Roanoke, Virginia 24017
6391304 Sylvia Hunter R-7
3526 Harvest Lane, N.W.
Roanoke, Virginia 24017
6391305 Aubrey Carson Plunkett R-7
Margaret Head
3518 Harvest Lane, N.W.
Roanoke, Virginia 24017
6391306 Maynard R. and De Lois G, Harriman R-7
3510 Harvest Lane, N.W.
Roanoke, Virginia 24017
6391308 Malouf Spousal Trust R-7
4025 Mudlick Road, S.W.
Roanoke, Virginia 24018
6391309 Hazel Beatrice Emerson R-7
Dolores Emerson Perry
3547 Hershberger Road, N,W,
Roanoke, Virginia 24017
6391310 Benedite Desir R-7
3629 Troutland Avenue, N.W.
Roanoke, Virginia 24017
6391311 Ronald E. and Annie L. Layne R-7
. 3571 Hershberger Road, N.W.
Roanoke, Virginia 24017
6391312 Ronald E, and Annie L. Layne R-7
3571. Hershberger Road, N.W.
Roanoke, Virginia 24017
TAX MAP NO. OWNERlS) I ADDRESS ZONING
2560137 Ze'lma T. Carter R-7
L. Scott Davis
P. O. Box 6402
Roanoke, Virginia 24017
2670902 Roanoke Country Club, Inc, ROS
p, O. Box 6069
Roanoke, Virginia 24017
6391019 Juan H. Parra R-7
Maria G. Arellano
3585 Hershberger Road, N.W.
Roanoke, Virginia 24017
6391003 Louise Everett Otey R-7
1515 Fairhope Road, N,W.
Roanoke, Virginia 24017
.
6391004 Kenneth J. and Ella Whitmer Griggs R-7
1523 Fairhope Road, N.W,
Roanoke, Virginia 24017
6391005 Lee Roy, Jr, and Elizabeth Witt R-7
1529 Fairhope Road, N.W.
Roanoke, Virginia 24017
6391006 Nathan R. and Karen Frances Tuning R-7
1535 Fairhope Road, N.W.
Roanoke, Virqinia 24017
6391007 Romie and Amanda D. Jenkins R-7
1913 June Drive
Roanoke, Virginia 24019
6391008 Robert S. and Elizabeth M, Dooley R-7
1609 Fairhope Road, N,W.
Roanoke, Virginia 24017
6391009 Linda 0, Edmonds R-7
1615 Fairhope Road, N.W,
, Roanoke, Virqinia 24017
6391010 Leonard W. and Doris C. Allen R-7
1621 Fairhope Road, N,W.
Roanoke, Virginia 24017
TAX MAP NO. OWNER(S) I ADDRESS ZONiNG
63'91011 Benjamin U. and Laverne G. Barnett R-7
1627 Fairhope Road, N,W.
Roanoke, Virqinia 24017
6391012 Tina K. Ferguson R-7 ~
1633 FairhopeRoad, N.W,
Roanoke, Virginia 24017
6391016 Charles E. and Drema G. Mitchell R-7
1640 Barrington Drive, N.W,
Roanoke, Virginia 24017
Address of Subiect Property:
Property located between Barrington Road, N,W. and
Hershberger Road, N.W.
Tax Map No,:
6391313
Present Zoninq:
R-7, Residential Single-Family
Proposed Zoning:
INPUD, Institutional Planned Unit Development
Applicant / Owner Name:
Central Baptist Church
PROFFER
The undersigned applicant/owner does hereby proffer the following condition in
conjunction with rezoning application:
1. The applicant shall obtain approval from City Council for an
application to vacate a portion of the right-of-way at the southern
terminus of Barrington Road, N.W., comply with all conditions of
such vacation, and record a plat vacating the right-of-way prior to
approval of any comprehensive development plan for the property,
Dated thiJ . /1. f day of June, 2009,
,
Respectfully submitted,
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CITY OF ROANOKE
PLANNING BUILDING AND DEVELOPMENT
215 Church Avenue, S.W., Room 166
Roanoke, Virginia 24011
Telephone: (540) 853-1730 Fax: (540) 853-1230
E-mail: planning@roanokeva.gov
Architectural Review Board
Board of Zoning Appeals
Planning Commission
July 20, 2009
Honorable David A. Bowers, Mayor
Honorable Sherman P. Lea, Vice Mayor
Honorable M. Rupert Cutler, Council Member
Honorable Gwendolyn W. Mason, Council Member
Honorable Anita J. Price, Council Member
Honorable Court G. Rosen, Council Member
Honorable David B. Trinkle, Council Member
Dear Mayor Bowers and Members of City Council:
Subject:
Request from Central Baptist Church to permanently vacate,
discontinue and close a 0.151 acre portion of Barrington Drive,
N.W., terminating at a parcel bearing Official Tax No. 6391313.
Planning Commission Public Hearing and Recommendation:
Planning Commission public hearing was held on Thursday, June 18, 2009.
Commission discussion on the proposed closure is detailed on pages five and six
of this report. By a vote of 5-0 (Ms. Katz absent), the Planning Commission
recommended City Council approve the requested vacation. The applicant
should not be charged for the property since the request is to vacate a portion of
right-of-way previously dedicated to the City.
The closure should be subject to these conditions:
A. The applicant shall submit a subdivision plat to the Agent for the
Planning Commission, receive all required approvals of, and
record the plat with the Clerk of the Circuit Court for the City of
Roanoke. Such plat shall combine all properties which would
otherwise dispose of the land within the right-of-way to be
vacated in a manner consistent with law, and retain appropriate
easements for the installation and maintenance of any and all
existing utilities that may be located within the right-of-way,
including the right of ingress and egress. In addition, said plat
shall dedicate a public access easement to provide an area for
vehicles to enter, turn around, and exit the property.
Members of City Council
Page 2
July 20, 2009
B. The applicant shall complete the following improvements:
. Improve the intersection turning radius on Fairhope Road at
Hershberger Road and on Barrington Drive at Cove Road in
accordance with Virginia Department of Transportation Road
Design Manual and/or the City of Roanoke Street Design
Guidelines as determined by the City Traffic Engineer;
. install a westbound deceleration taper on Hershberger Road
and Fairhope Road in accordance with Virginia Department of
Transportation Road Design Manual and/or the City of Roanoke
Street Design Guidelines as determined by the City Traffic
Engineer; and
. install a south eastbound deceleration taper on Cove Road at
Barrington Drive in accordance with Virginia Department of
Transportation design standard requirements, in accordance
with Virginia Department of Transportation Road Design Manual
and/or the City of Roanoke Street Design Guidelines as
determined by the City Traffic Engineer.
C. Upon meeting all other conditions to the granting of the
application, the applicant shall deliver a certified copy of this
ordinance for recordation to the Clerk of the Circuit Court of
Roanoke, Virginia, indexing the same in the name of the City of
Roanoke, Virginia, as Grantor, and in the name of the petitioner,
and the names of any other parties in interest who may so
request, as Grantees. The applicant shall pay such fees and
charges as are required by the Clerk to effect such recordation.
D. Upon recording a certified copy of this ordinance with the Clerk
of the Circuit Court of the City of Roanoke, Virginia, the
applicant shall file with the Engineer for the City of Roanoke,
Virginia, the Clerk's receipt, demonstrating that such recordation
has occurred.
E. If the above conditions have not been met within a period of one
year from the date of adoption of this ordinance, then such
ordinance shall be null and void, with no further action by City
Council being necessary.
Respectfully submitted,
&.J0d~~
D. Kent Chrisman, Chairman
City Planning Commission
Members of City Council
Page 3
July 20, 2009
cc: Darlene L. Burcham, City Manager
William M. Hackworth, City Attorney
R. Brian Townsend, Assistant City Manager
Attorney for the Applicant
Members of City Council
Page 4
July 20, 2009
Application Information
Request: Permanent vacation of a portion of right-of-way
Adjoining Owner/applicant Central Baptist Church
City Staff Person: Frederick Gusler, AICP
Site Address/Location: Barrington Drive, NW
Official Tax Nos. of 6391313,6391016,6391302
adjoining properties:
Site Area: 6,594 square feet
Existing Zoning: R-7
Proposed Zoning: INPUD
Existing Land Use: Unimproved riQht-of-way
Proposed Land Use: Ingress/egress to Church on Tax no. 6391313
Neiqhborhood Plan: Peters Creek North
Specified Future Land Use: Single-family Residential
Filing Date: Original Application: May 7,2009
..-
Background
The applicant has filed a rezoning application in conjunction with this request.
The applicant dedicated this portion of Barrington Drive, N.W., to the City on a
plat dated April 13, 2005, and approved by City staff on June 2, 2005 in order to
create a turnaround.
Because of the short length of Barrington Drive, staff determined a turnaround
was not needed and recommended that the right-of-way be vacated.
Considerations
Section 30-14(5) of the Code of the City of Roanoke provides the following
standard for consideration of street and alley vacation requests:
"Following the hearing before the city planning commission on an
application to alter or vacate a street or alley, the commission shall
report in writing to the city council whether in its opinion, any, and if
any, what inconvenience would result if the application were
approved by council, and the commission shall report and make a
recommendation to council as to whether the application should be
approved."
The applicant owns Official Tax No. 6391313. The portion requested for vacation
also adjoins Official Tax No. 6391016. However, since the applicant was the
previous owner of this right-of-way prior to its dedication to the City in 2005, the
Members of City Council
Page 5
July 20, 2009
owner of Official Tax No. 6391016 is not entitled to the portion adjoining its
property thereof.
Vacation of the portion of right-of-way will not alter access to any other properties
and will not change the current use of the property.
Surroundinq Zoninq and Land Use:
Zoning District Land Use
North R-7, Residential Single-family Residential Single-family
South R-7, Residential Single-family, IN, Religious, Residential Single-
Institutional, ROS, Recreation and Open family, Country Club
Space
East R-7, Residential Single-family Vacant
West R-7, Residential Single-family Residential Single-family
Compliance with the Zoninq Ordinance:
Vacation of the portion of right-of-way will not have an impact on the zoning of
the property.
Conformity with the Comprehensive Plan and Neiqhborhood Plan:
The proposed vacation is consistent with applicable plans;, there will be no impact
on future street connectivity.
Public Utilities:
Staff received comments from Verizon, Appalachian Power Company, and
Roanoke Gas, all of which stated no objection to the request.
City Department Comments:
The City Traffic Engineer's office advised that some vehicles will likely use the
applicant's private drive to turn around.
Public Comments:
There were approximately 50 persons in attendance in support of the proposed
vacation at the June 18,2009, Planning Commission public hearing.
Planninq Commission Discussion:
The Commission discussed the traffic study and the resulting recommendations
for modifications of nearby intersections:
· Widen the intersection turning radius on Fairhope Road at Hershberger
Road and on Barrington Drive at Cove Road;
· Install a westbound deceleration taper on Hershberger Road and Fairhope
Road; and
Members of City Council
Page 6
July 20, 2009
. Install a south eastbound deceleration taper on Cove Road at Barrington
Drive.
Mr. Williams stated that he felt the proposed improvements were unnecessary
and inconsistent with the comprehensive plan. Mr. Scholz said he would not
second guess the traffic engineers. Mr. Van Hyning asked staff questions about
safety on Hershberger Road. Staff replied that the City Traffic Engineer said that
whatwas planned at present did not preclude a possible future right turn in, right
turn out at the Hershberger location.
Mrs. Penn asked if there were any comments from the neighborhood throughout
the process. Mrs. Goodlatte and Pastor Keaton replied that there had been a
positive response to their forthcoming move.
Mr. Talevi raised a concern with the standards that were being imposed by the
language of the conditions, specifically as it pertained to VDOT and the City
Traffic Engineer. Mr. Scholz made a motion to alter that language to include both
City and VDOT standards. The motion passed and that language is included in
the conditions above.
APPLICATION
STREET OR ALLEY VACATION
Date:
To: Office of the City Clerk
Fourth Floor, Noel C. Taylor Municipal Building
215 Church Avenue, S.W.
Roanoke, VA 24011
Phone: (540) 853-2541 Fax: (540) 853-1145
All submittals must be typed and include all required documentation and a check for the filing fee.
Application is hereby submitted for street or alley vacation for the property located at:
Location and description of street or alley to be closed: 0.151 dC. loci'lten i'lt tnP. ;ntp.rRp.cTi em
of Rnrr; ngton Dr; VP.. N. W. W; Tn rrnx Pi'lrcp.l :/I:fllQll11, hp; ng TnP Ri'lmp prnpF'rTY nM; ('rlh:,fi
by Central Baptist Church to the City of Roanoke bv Plat dated April 13. 2005
recorded in the Roanoke City Circuit Court Clerk's Office in Map Book 1, Paqe 2890.
Attached to this application is a cQPY of the recorded 2005 pli'lT of dP.dki'lT;On i'llnng
with a current plat showinq the property for which vacation is souqht.
Proposed use.of vacated street or alley: Provide a gateway entrance to new church CnrnptlR
being developed by Central Baptist Church.
Name of Applicant/Contact Person:
Central Baptist Church
Mailing Address: 1502 Staunton Avenue. Roanoke. Virgin; i'l 24017
Telephone: (40) 141-8/.74
Fax: ( )
E-mail: Trllk-?mI::>l j@rlnl ('nm
Applicant(s) signature(s):
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ADJOINING PROPERTY OWNERS
Tax Parcel No. 6391313
Central Baptist Church
TAX MAP NO. OWNERlS) I ADDRESS ZONING
6391016 Charles E. and Drema G. Mitchell R-7
1640 Barrington Drive, N,W.
Roanoke, Virainia 24017
6391\ Edward Russell and Julia C. Mills ~7
1646 Barrington D~ N,W.
Roanoke, Virainia 17
63913\ Alphonse D. and De~h E. Ruiz ~7
1645 Barrington Driv N.W.
Roanoke, VirQinia 240 7
6391302 Orville J, Gates R-7
1639 Barrington Road, N.W.
Roanoke, Virainia 24017
TO:
FROM:
DATE:
Planning Building and Development
Memorandum
William M. Hackworth, City Attorney
Steven J. Talevi, Assistant City Attorney
~ri~
Martha'l~ Franklin, Secretary, City Planning Commission
May 27,2009
SUBJECT: Amended Application NO.1 - Central Baptist Church Rezoning
Attached please find Amended Application No.1, dated 5/26/09. The amended
application is in response to discussion comments Maribeth sent to the applicant.
Please contact Maribeth at 1502 if questions. Thank you.
If
attachment
cc: Stephanie Moon, City Clerk (w/a)
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Department of Planning, Building and Development
Room 166, Noel C, Taylor Municipal Building
215 Church Avenue, SW,
Roanoke, Virginia 24011
Phone: (540) 853-1730 Fax: (540) 853-1230
Date:!May 26, 2009
Submittal Number: lAm ended Application No, 1
o Rezoning, Not Otherwise Listed
o Rezoning, Conditional
[8J Rezoning to Planned Unit Development
o Establishment of Comprehensive Sign Overlay District
o Amendment of Proffered Conditions
o Amendment of Planned Unit Development Plan
o Amendment of Comprehensive Sign Overlay District
Address: Property located between Barrington Road, NW. and Hershberger Road, N.W.
Official Tax No(s),: 16391313
Existing Base Zoning: "IR-7' Residential Single-Family
(If multiple zones, please manually enter all districts,)
Ordinance No(s), for Existing Conditions (If applicable): I
I 0 With Conditions
[8J Without Conditions
Requested Zoning: INPUD, Institutional Planned Un Proposed Land Use: Place of worship; Child day care center
Name: !central Baptist Church
I Phone Number: I + 1 (540) 343-8274 I
E-Mail: Italk2melj@aol.com I
Address: 1502 Staunton Avenue, Roanoke, VA 24017
Property Owner's Signature:
I
I
I
Phone Number:
E-Mail: I
Applicant's Signature:
Name: !Maryellen F.Goodlatte, Esq.
!Phone Number: I + 1 (540) 224-8018 I
I E-Mail: !mgOOdlatte@gfdg.com I
Address: Glenn, Feldmann,et aI., P.O. Box 2887, Roanoke, VA 24001-2887
~dk.. F.~~
Authorizedii:gent's Signature: .
Planning Building and Development
Memorandum
FROM:
William M. Hackworth, City Attorney
Steven J, Talevi, Assistant City Attorney
.lfhtJ w~.J
Martha 'P'. PTanklin, Secretary, City Planning Commission
TO:
DATE:
May 27 I 2009
SUBJECT:
Amended Application NO.1 - Central Baptist Church Rezoning
Attached please find Amended Application No.1, dated 5/26/09, The amended
application is in response to discussion comments Maribeth sent to the applicant.
Please contact Maribeth at 1502 if questions. Thank you,
If
attach ment
cc: Stephanie Moon, City Clerk (w/a)
Department of Planning, Building and Development
Room 166, Noel C. Taylor Municipal Building
215 Church Avenue, S.w.
Roanoke, Virginia 24011
Phone: (540) 853-1730 Fax: (540) 853-1230
Date:IMay 26, 2009 I
1_1l1ll1111111j
o Rezoning, Not Otherwise Listed
o Rezoning, Conditional
[g] Rezoning to Planned Unit Development
o Establishment of Comprehensive Sign Overlay District
_~!!'I
t ^ ""'"'~"''''~''':':::~= -- . " '__=0"-"-'-"-''''":;;:;:;'';:<:MM,,*;~;;;~,-,,,;,::;:::::::L.
Submittal Number: IAmended Application No.1
o Amendment of Proffered Conditions
o Amendment of Planned Unit Development Plan
o Amendment of Comprehensive Sign Overlay District
Address: Property located between Barrington Road, NW. and Hershberger Road, NW.
Official Tax No(s),: 16391313
Existing Base Zoning: ,. IR-7' Residential Single-Family
(If multiple zones, please manually enter all districts.)
Ordinance No(s), for Existing Conditions (If applicable): I
I 0 With Conditions
[8J Without Conditions
Requested Zoning: INPUD, Institutional Planned Un Proposed Land Use: Place of worship; Child day care center
Name: ICentral Baptist Church
I Phone Number: I + 1 (540) 343-8274 I
E-Mail: !talk2melj@a01.com I
Address: 1502 Staunton Avenue, Roanoke, VA 24017
Property Owner's Signature:
I
I
Phone Number:
E-Mail: I
Applicant's Signature:
Name: !Maryellen F. Goodlatte, Esq.
Address: Glenn, Feldmann, et ai., P,O, Box 2887, Roanoke, VA 24001-2887
~~ F,A:t~
Authorized~gent's Signature:
I Phone Number: I + 1 (540) 224-8018 I
E-Mail: !mgoodlatte@gfdg.com I
APPLICANT'S NARRATIVE
Central Baptist Church, organized in 1914 by the late Reverend Blake White, purchased
the subject property in 2002, When founded, Central Baptist Church was located in a
three room house on McDowell Avenue in northeast Roanoke. The Church moved to
its current location at 1502 Staunton Avenue in December, 1960, Dr, Joseph A.
Keaton, the current pastor of Central Baptist Church, began his pastorate on August 2,
1987. Under his leadership, Church membership and Church facilities have expanded
numerous times, On May 30, 1999, the Church celebrated payment of the mortgage
debt associated with its last expansion in a special ceremony conducted by the late
Reverend Noel C. Taylor.
In 2002 the Church purchased the subject property because its existing property on
Staunton Avenue had no more expansion space, and could not provide the space
needed to support the Church's expanding congregation and expanding vision for its
ministry. An architect and engineer were selected and plans were developed for a four
building campus oriented around a central courtyard accessed via Barrington Drive,
N.W. The campus will be constructed in phases, The first building to be constructed
will be Sanctuary #1 and Fellowship Hall as depicted on the Development Plan. The
Church has already raised the funds necessary to construct this first phase, After the
Sanctuary #1 and Fellowship Hall building is complete, the Church will sell its Staunton
Avenue property and use the proceeds to construct Sanctuary Building #2, as depicted
on the Development Plan. Other buildings which will complete the campus include the
Sunday School Building and the Gymnasium Building. As part of the first phase, the
Church plans to incorporate a child day care center. The Sunday School rooms
provided in Sanctuary #1 would serve as the location for the day care center. No more
than 100 children would be enrolled in the center, whose hours of operation are
expected to be 7AM to 6PM Monday through Friday,
In May 2004 City staff completed its initial review of the Church's submitted site plan,
Believing that final approval of the submitted comprehensive development plan could be
accomplished by addressing the staff comments provided to the Church's engineers,
the Church set to work raising funds for the construction of its new church campus,
The Church did proceed, in 2005, to dedicate right of way to the City in order to create a
large turn-around at the point where Barrington Road dead-ends at the property, A plat
dedicating that right-of-way was approved and recorded. Today, both City and Church
engineers and planners today believe that such a large right-of-way at the entrance to
the Church property is unnecessary and impedes good design. The Development Plan
depicts how the boulevard entrance to the Church property will be created, Using the
area previously dedicated to the City will require the vacation of that right-of-way
dedicated in 2005, To that end, a companion application requesting that vacation has
been filed contemporaneously with this rezoning application.
Barrington Road is accessed from more than one principal road network, A direct
access onto Barrington from Cove Road exists, Barrington Road can also be accessed
from Cove Road via Fairhope Road, Barrington Road can also be access from
Hershberger Road via Fairhope Road and Harvest Lane, Attached as Exhibit 1 to this
Narrative is the traffic analysis provided to the City by the Church's engineers.
The Church. having met its initial fundraising goal of $1,5 million. recently directed its
engineers to proceed with obtaining final site plan approval. However, the Church
learned that, as a result of the 2005 comprehensive rezoning in the City. the property it
purchased in 2002 was not zoned for church use,
When the Church purchased the property in 2002. the property was zoned for church
use, The comprehensive rezoning undertaken by the City of Roanoke in December
2005 created a new zoning category for religious assembly uses - the Institutional or IN
District. Prior to the 2005 comprehensive rezoning, churches and church related uses
were permitted in residential districts, The 2005 comprehensive rezoning did not place
this parcel in the IN or INPUD district but in the R-7 district, even though the property
was owned by the Church and even though the Church's plans for the property had
been the subject of preliminary development review in 2004. Unfortunately, the Church
did not recognize the impact of the 2005 comprehensive rezoning on its plans at that
time, If it had, it would have requested that City Council place the parcels in the new
INPUD district.
Because the property exceeds five acres in size, the parcel does not meet the IN district
requirements, Hence, the Church is seeking to rezone this parcel to an INPUD zoning
district. The Church intends to use this property as a place of worship, and as a child
day care facility, as described above, As the campus is developed, the Church may
wish to add a Christian elementary school. and/or community feeding operations to its
campus, Because the Church cannot now provide specifics as to those uses, the
Church recognizes that, at such time as its plans are more developed, it will need to
amend the zoning designation for this parcel in order to add those uses,
As shown on the attached elevation for Sanctuary #1, the exterior finish materials for all
buildings constructed on the Church campus will be brick, with a shingle roof. The
classical brick architecture selected as the style ,for the Church campus, as illustrated on
the elevation, will blend harmoniously with the character of the surrounding
neighborhood, Buildings on the campus will be a single story, with none of the buildings
exceeding 45 feet in height. The boulevard entrance from Barrington Road will be
accentuated by brick walls on either side. as illustrated on the Development Plan.
Decorative columns will cap the end of each side wall, with the name of the Church
lettered on the right masonry side wall, as one enters the campus. No other signage is
proposed.
Sanctuary Building #2 will have seating for 500 in its largest assembly room. The
largest assembly room in Sanctuary #1 will have seating for 400, The Development
Plan provides that all parking spaces in excess of the maximum number of parking
spaces allowed shall be created using a permeable paver system, Attached as Exhibit
2 to this Narrative is a parking analysis, It should be noted that the 13 temporary
parking spaces associated with Sanctuary #1 are only included in Sanctuary #1
[Phase 1] parking calculations, These spaces will be demolished and replaced with
curb and sidewalk when the future Sunday School Building is constructed.
Stormwater Management and Stormwater quality will be addressed in conformance with
City of Roanoke and State of Virginia Stormwater Management Regulations. The
Development Plan proposes the construction of a centralized detention pond facility that
will collect stormwater runoff from the subject parcel and its associated physical
improvements, In additional to capturing and conveying on-site stormwater, the
drainage system will collect and convey additional off-site stornlwater that drains to the
subject property. This concept provides additional collection and treatment capacity
which will result in additional benefit to the local community,
Technical design for the proposed stormwater management system will include capture
and detention of the 1 OO-year Storm event with detention pond release rates meeting or
exceeding the minimum standard Extended Detention requirements set forth by the
State of Virginia as they relate to Stormwater Quality, In the instance of this particular
project, the proposed concept exceeds State requirements by capturing the 1 DO-year
event in lieu of the normal 10-year or 25-year event. Design of the stormwater facility
will include Best Management Practices (BMP's) relative to stormwater treatment and
improvement of stormwater quality. Low Impact Design (LID) BMP's such as widened
vegetative swales conveying stormwater to the detention pond will be implemented; this
BMP protocol will provide for advanced vegetative filtering that can capture sediments,
nutrients (fertilizers, etc), and biodegradable pollutants. The detention pond through its
1 DO-year design capacity will provide advanced sediment and nutrient removal. The
proposed pond design includes two primary options for stormwater discharges. Option
One would permit pumping of stormwater to an improved roadside ditch along
Hershberger Road, Option Two would permit discharge through an engineered gravel
filter specifically installed within the detention pond embankment. Working with the
City's engineers and the Department of Conservation and Recreation, the Church's civil
engineers will design and implement the appropriate discharge option,
www.acsdesirnIlc.com
les
DESIGN
Design MelTIOrandum of Understanding
To:
Hong Uu
Cc:
Dan Early, Scott Easter
Project No:
09079 - Central Baptist Church
From:
Jason Hartman
Date:
May 11, 2009
The following are the results of the trip generation calculations for the Central Baptist Church
project. The source for the trip generation calculations can be referenced in the 7th Edition of the
Institute of Transportation Engineers Trip Generation Manual, During the weekend, the church
wiII utilize the 500 seat sanctuary. On the weekdays, the church wiII act as a day care center for
up to 100 students, The peak hour generator on a Sunday yields 315 vehicle trips. The peak
hour generator during the weekdays in the afternoon is the controlling factor for the day care
center. The corresponding vehicle trips for the day care center are 85 vehicle trips. The
controlling factor wiII be the peak hour generator on a Sunday of 315 vehicle trips.
Information was referenced from the 2007 Virginia Department of Transportation Daily Traffic
Volume Estimates for the City of Roanoke and Roanoke County, The roadways that were
analyzed were Hershberger Road (peters Creek Road to Cove Road) and Cove Road (Peters
Creek Road to Hershberger Road). The average daily traffic for Hershberger Road is 9500 trips
per day, and the average daily traffic for Cove Road is 8400 trips per day. Our office at ACS
Design, LLC is located in the vicinity of the project area. We feel that the average daily traffic
volumes may be skewed on the high side, The additional traffic due to our project development
occurs on a Sunday from 9 am to 1 pm, In addition, there are three locations with traffic lights
and signals to access the site: intersection of Peters Creek Road and Cove Road, intersection of
Peters Creek Road and Hershberger Road, and intersection of Cove Road and Hershberger Road,
The members of the church traveling to and from the site are local to the area and travel in all
directions. It is our assumption that drivers will want to avoid left turns as much as possible.
Therefore, drivers will most likely take the route from the Cove and Hershberger intersection to
the site and the Peters Creek and Cove intersection to the site (See the attached map),
2203 Pelcri Creek Road. NW
[3399 Booker T, Washington Highway
64 Courthouse Hill
ENGINEERING
Roanoke, Virginia 24017
Hardy. Virginia 24101
Wann Springs, Virginia 24484
LANDSCAPE ARCHITECTURE
PHONE: (540) 562-2345 fAX: (540) 562-2344
PHONE: (540) 719-2345 fAX: (540) 719-2344
PHONE: (540) 839-2700 fAX: (540) 839.6677
SURVEYING CONSTRUCTION
www.acsdesilffillc.com
les
DESIGN
We feel that wan'ants for traffic improvements are not needed for this project because of the time
of impact, day of impact, and existing control points with traffic signals. If you have any
questions or comments about the calculations for trip generation and our recommendation for
traffic impact for tbe Central Baptist Church project please contact me.
Jason S. Hartman, EIT
Project Engineer
2103 Peters Creek Road. NW
13399 Booker T, Washinglon Highway
64 Courtllouse Hill
ENGINEERING
Roanoke. Virginia 24017
Hardy, Virginia 24lO I
Warm Springs, Virginia 24484
LANDSCAPE ARCHITECTURE
PHONE: (540) 562-2345 FAX: (540) 562-1344
PHONE: (540) 719-2345 FAX: (540) 719-2344
PHONE: (540) 839-2700 FAX: (540) 839-6677
SURVEYING CONSTRUCTION MANAGEMENT
Church
(560 )
Average Vehicle Trip Ends vs:
On a:
Seats
Sunday I
Peak Hour of Generator
Number 01 Studies:
Average Number of Seats:
Directional Distribution:
10
1,019
52% entering, 48% exiting
Trip Generation per Seat
Average Rate
Range of Rates
Standard Deviation
0,63 0,21
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1015
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Route
(,,-i1\.' of Rnnnokp
Length AADT
Viroinia Departmenl of Transportation
Traffic Enoineerino Division
2007
Annual Averaoe Daily Traffic Volume Estimates By Section of Roule
City of Roanoke
Truck--- K Dir
QA Hire Bus OC OK
2Axle 3+AxIe 1Trail 2Trail Factor Factor
1,35
'N~I
7600
..:.,:\
8100
C
AAWDT OW
Year
2007
8 Salem T npk
8 Salem Tnpk
8 Garden City Blvd
8 Garden City Blvd
8 Shenandoah Ave
8 Shenandoah Ave
8 Shenandoah Ave
8 Shenandoah Ave
8 Odgen Rd
8 Grandin Rd
8 Grandin Rd
8 Grandin Rd
8 Franklin Rd
e Franklin Ave
e Tazewell Ave
8 TazewellAve
e Green Ridge Rd
-~
~ Cove Rd =:)
\... ./ --'
8 Mud Lick Rd
8 Edgewood Ave
e Memorial Ave
5/14/2008
1.20
0.42
'"I
....-1
4800
1~';1
5900
'"I
'~.I
12000
I,,:~I
9400
r.T.l
9400
G
G
G
98%
96%
98%
1%
Wel Roonoke
1% 0% 0%
0%
0%
0%
F
I
0,087
1
0,085
I
I
0.104
I
0.096
I
I
0.097
I
0.099
I
0.102
I
0.094
I
I
0.097
I
I
0.1
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0.09B
,
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I
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r
0.138
I
0,14
I
0.144
I
1
0.103
I
0.096
I
I
0,126
I
0.099
I
0.100
I
0%
361h SI
1% 1% 1%
241hSI
Yellow Mln Rd
1% 0% 0%
F
1,36
C
2.13
G
G
98%
95%
0%
0%
R:.. Rd
1% 0% 0%
SR 116 Riverland Rd
0%
0%
C
F
o.n
G
95%
1%
WCl Roanoke
1% 1% 2%
0%
0,86
C
G
95%
1%
24tl.SI
1% 1% 2%
0%
0,29
,..:.1
4600
"1
'._1
9200
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7100
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5600
,,,:.J
2900
'"1
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6100
.:1
5700
..:,;1
4800
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5100
0,55
1,11
0.72
G
G
G
G
95%
99%
99%
99%
1%
151h SI
1% 1% 2%
0%
0%
0%
0%
F
c
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0.97
G
1%
51hSI
1% 1% 2%
Williamson Rd
0,60
0,14
0.54
0,34
1.23
G
G
G
G
G
98%
98%
98%
98%
99%
0%
SCL Roanck.
1% 0% 0%
\VCL Roanoke
SCL ROlIIloke
1% 0% 0%
us II
SR419
1% 0% 0%
0%
0%
0%
0%
0%
c
F
c
F
F
c
1.49
,':,,1
8400
T.l
'_1
3100
T'~
"'''-=1
6200
T..I
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.1,43
0,75
0,71
5100
G
G
G
G
"1
99%
99%
99%
99%
0%
0%
MudJick Rd
Gnr.;l Mill Rd
0%
US 210 Bus
1% 0% 0%
USZ!I E\mAve
US 2:! I Jefferson SI
1% 0% 0%
Williamson Road
WiIlinrnson Rd
1 % 0% 0%
9IhSI
1 % 0% 0%
13 Ih 51
NCL Roano"" NClS.lem
1% 0% 0%
0%
0%
0%
0%
0%
SR 117 Peter.; Creek Rood
1% 0% 0%
lier.;hb=Rd
Grondin Rd
1% 0% 0%
U5 II Bnmdon Av.
Brandon Ave.
1% 0% 0%
Memorial Ave
EdJ!Cwood Ave
1% 0% 0%
Grandin Rd
0%
0%
0%
16
0%
0%
0%
0%
F
F
0.502
8200
8800
5200
6300
13000
10000
10000
5DOO
9900
13000
7600
6100
3100
6500
6100
5200
5500
9100
3300
G
G
2007
F
0,514
G
2007
F
0,585
G
2007
F
0.578
G
2007
F
0,51
G
2007
F
0,514
G
2007
F
0.536
G
2007
F
0,605
G
2007
F
0.564
G
2007
F
F
0,504
G
2007
F
0.622
G
2007
F
0,773
G
2007
F
0.805
G
2007
F
0.913
G
2007
F
0,519
G
2007
F
0.556
G
2007
F
0.645
G
2007
G
2007
G
2007
c
F
F
0,541
F
0.547
6700
5500
G
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ADJOINING PROPERTY OWNERS
Tax Parcel No, 6391313
Central Baptist Church
TAX MAP NO. OWNERCS) I ADDRESS I ZONING
6391302 Orville J, Gates R-7 I
I 1639 Barrington Road, N.W, i
Roanoke, Virginia 24017 I
6391303 John S, and Mary L. Bethea R-7 I
3534 Harvest Lane, N,W.
! Roanoke, Virginia 24017
>-
!
6391304 Sylvia Hunter R-7 i
3526 Harvest Lane, N.W, \
Roanoke, Virginia 24017
6391305 Aubrey Carson Plunkett R-7
Margaret Head
3518 Harvest Lane, N,W. I
Roanoke, Virginia 24017
!
!
!
6391306 Maynard R. and De Lois G, Harriman R-7
3510 Harvest Lane, N.W,
Roanoke, Virginia 24017
6391308 I Malouf Spousal Trust R-7
4025 Mudlick Road, S.W,
Roanoke, Virginia 24018
6391309 Hazel Beatrice Emerson R-7
Dolores Emerson Perry
3547 Hershberger Road, N.W,
Roanoke, Virginia 24017
6391310 Benedite Desir R-7
3629 Troutland Avenue, N.W,
Roanoke, Virginia 24017
6391311 Ronald E, and Annie L. Layne R-7
I 3571 Hershberger Road, N,W,
Roanoke, Virginia 24017 .
I 6391312 Ronald E, and Annie L. Layne R-7
3571 Hershberger Road, N,W,
! Roanoke, Virginia 24017
i
TAX MAP NO. OWNERCSll ADDRESS ZONING
..
2560137 Zelma T. Carter R-7
L. Scott Davis
p, O. Box 6402
Roanoke, Virginia 24017
I
2670902 Roanoke Country Club, Inc. ROS I
1 I
I P. O. Box 6069 I
I I
Roanoke, Virqinia 24017 I
I
6391019 Juan H, Parra I R-7
Maria G. Arellano !
3585 Hershberger Road, N.W. ,
I
Roanoke, Virginia 24017 I
6391003 Louise Everett Otey R-7 I
1515 Fairhope Road, N.W. I
Roanoke, Virqinia 24017
6391004 Kenneth J, and Ella Whitmer Griggs R-7
1523 Fairhope Road, N.W.
Roanoke, Virginia 24017
6391005 Lee Roy, Jr, and Elizabeth Witt R-7 i
, 1529 Fairhope Road, N.W, I
Roanoke, Virginia 24017 I
6391006 Nathan R. and Karen Frances Tuning R-7
1535 Fairhope Road, N.W.
Roanoke, Virginia 24017
I
6391007 Romie and Amanda D. Jenkins R-7
1913 June Drive
I Roanoke, Virginia 24019
I I
! 6391008 Robert S, and Elizabeth M, Dooley I R-7 I
I 1609 Fairhope Road, N.W.
I Roanoke, Virginia 24017
! 1
I 6391009 Linda D, Edmonds R-7 I
1615 Fairhope Road, N.W.
Roanoke, Virginia 24017 I
6391010 Leonard W, and Doris C, Allen R-7 I
1621 Fairhope Road, N,W. ,
Roanoke, Virginia 24017 J
I
I I
;
TAX MAP NO. OWNER{S) JADDRESS ZONING
6391011 Benjamin U, and Laverne G. Barnett R-7
1627 Fairhope Road, N.W.
Roanoke, Virginia 24017
I
6391012 Tina K, Ferguson R-7 !
I
! 1633 Fairhope Road, N,W. ;
;
; t
Roanoke, Virginia 24017 !
I
6391016 Charles E, and Drema G, Mitchell R-7
11640 Barnngton Dnve, N.W.
Roanoke, Virginia 24017
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The Roanoke Times
Roanoke, Virginia
Affidavit of Publication
The Roano.ke Time.s
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FILED ON: 07/11/09 '",:UHOr'J\~",'''' I
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GLENN, FELDMANN,
PO BOX 2887
210 FIRST ST
ROANOKE VA 24001
DARBY & GOODL
REFERENCE:
80078049
11498095
NPH-Central Baptist
State of Virginia
City of Roanoke
I, (the undersigned) an authorized representative
of the Times-World Corporation, which corporation
is publisher of the Roanoke Times, a daily
newspaper published in Roanoke, in the State of
Virginia, do certify that the annexed notice was
published in said newspapers on the following
dates:
City/County of Roanoke, Commonwealth/State of
Vir~nia. Sworn and subscribed before me this
__J~day of JULY 2009. Witness my hand and
official seal.
otary Public
PUBLISHED ON:
07/04
07/11
Authorized ~ ~
Signature'-f~t'f-
Billing Services Representative
NOTICE OF PUBLIC
HEARING.
The Council of the City of'
Roanoke will hold public
hearings on Monday, July 20,
2009, at 7:00 p,m" or as
soon thereafter as the
matters may be heard, in the'
Council Chamber, fourth.
floor, in the Noel C, Taylor
Municipal Building, 215
Church Avenue, S.W.,
Roanoke, Virginia, to
consider the following:
Request from Central'
Baptist Church to rezone
property located between!
Barrington Drive, N,W., and
Hershberger Road, N.W"
bearing Official.Tax No!
6391313, from R.7,
Residential Single Family,
Districf, to INPUD,'
Institutional Planned Unit
Development District;
subject to.a proffered
condition, 'for the purpose of
developing phase one of the
property for a place 01
worship and child.day .car<!
center, and a request frorr,
Central Baptist Church te
I permanently vacate,.
discontinue and close a.
0.151 acre portion 01
Barrington Drive, N.W"
terminating at a parc.el
bearing Official Tax No,
6391313,
Copies of. the applications
are available for review in
I the Office of the City Clerk;
Room 456, Noel C, Taylot
I Municipal Building, 215
Church Avenue, S.W.,
Roanoke, Virginia,
All parties in interest and.
citizens may appear on the
above date and be heard on'
the matters. If you are a.
person with a disability whol
needs accommodations fori
these hearings, please
contact the 'City Clerk's
Office, at 853.2541, before
noon on the Thursday before
the date of the hearings
listed above,
GIVEN under my hand this
ist day of July, 2009,.
Stephanie M, Moon, CMC
City Clerk.
(11498095)
~( (\~\
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,~
\Q
NOTICE OF PUBLIC HEARING
The Council of the City of Roanoke will hold public hearings on Monday, July 20,2009, at
7:00 p.m., or as soon thereafter as the matters may be heard, in the Council Chamber, fourth floor, in
the Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., Roanoke, Virginia, to consider
the following:
Request from Central Baptist Church to rezone property located
between Barrington Drive, N.W., and Hershberger Road, N.W.,
bearing Official Tax No. 6391313, from R-7, Residential Single
Family District, to INPUD, Institutional Planned Unit Development
District, subject to a proffered condition, for the purpose of
developing phase one of the property for a place of worship and
child-day care center, and a request from Central Baptist Church to
permanently vacate, discontinue and close a 0.151 acre portion of
Barrington Drive, N.W., terminating at a parcel bearing Official Tax
No. 6391313.
Copies of the applications are available for review in the Office ofthe City Clerk, Room 456,
Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., Roanoke, Virginia.
All parties in interest and citizens may appear on the above date and be heard on the matters.
If you are a person with a disability who needs accommodations for these hearings, please contact the
City Clerk's Office, at 853-2541, before noon on the Thursday before the date of the hearings listed
above.
GIVEN under my hand this 1st day of July
,2009.
Stephanie M. Moon, CMC
City Clerk.
list-rezone and vacate,doc
Notice to Publisher:
Publish in the Roanoke Times on Saturday, July 4,2009 and Saturday, July 11,2009.
Send affidavit to:
Stephanie M. Moon, CMC, City Clerk
215 Church Avenue, S, W" Room 456
Roanoke, Virginia 24011
(540) 853-2541
Send bill to:
Maryellen F. Goodlatte, Esquire
Glenn, Feldmann, Darby and Goodlatte
p, 0, Box 2887
Roanoke, Virginia 24017-2887
(540) 224-8018
mQoodlatte@QfdQ.com
"
NPH-CentraI Baptist Rezone and Vacate,doc
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S, W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerk@roanokeva.gov
SHEILA N, HARTMAN, CMC
Deputy City Clerk
STEPHANIE M, MOON, CMC
City Clerk
May 11 , 2009
CECELIA T, WEBB
Assistant Deputy City Clerk
Martha P. Franklin, Secretary
City Planning Commission
Roanoke, Virginia
Dear Ms, Franklin:
Pursuant to Section 36.1-690(e), Code of the City of Roanoke (1979), as amended, I
am attaching copy of an Application for Street or Alley Vacation received in the City
Clerk's Office on May 8, 2009, from Maryellen F. Goodlatte, Attorney, representing
Central Baptist Church requesting that a 0,151 acre located at the intersection of
Barrington Drive, N. W., be permanently vacated, discontinued and closed, in order to
provide a gateway entrance to a new church campus.
Sincerely,
~Yn.~
Stephanie M. Moon, CMC
City Clerk
SM M :ew
Enclosure
pc: The Honorable Mayor and Members of the Roanoke City Council
Maryellen F,Goodlatte, Attorney, Glenn, Feldmann, Darby & Goodlatte,
P. 0, Box 2887, Roanoke, Virginia 24001-2887
Susan S, Lower, Director, Real Estate Valuation
Philip C. Schirmer, City Engineer
William M. Hackworth, City Attorney
Steven J, Talevi, Assistant City Attorney
CITY OF .ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: c1erk@roanokeva,gov
STEPHANIE M, MOON, CMC
City Clerk
CECELlA T, WEBB
Assistant Deputy City Clerk
July 7, 2009
Maryellen F, Goodlatte, Attorney
Glenn, Feldmann, Darby & Goodlatte
p, 0, Box 2887
Roanoke, Virginia 24001-2887
Dear Ms, Goodlatte:
Pursuant to provisions of Resolution No. 25523 adopted by the Council of the City of
Roanoke on Monday, April 6, 1981, I have advertised a public hearing for Monday, July 20,
2009, at 7:00 p,m" or as soon thereafter as the matter may be heard, in the City Council
Chamber, Room 450, Noel C. Taylor Municipal Building, 215 Church Avenue, S, W., on the
request of Central BaptistChurch to rezone property located between Barrington Drive and
Hershberger Road, N, W., from R-7, Residential Single Family District, to INPUD, Institutional
Planned Unit Development District, subject to a proffered condition, for the purpose of
developing a place of worship and child-day care center, and to permanently vacate,
discontinue and close a 0.151 acre portion of Barrington Drive, N, W,
For your information, I am enclosing copy of a notice of public hearing, Please review the
document and if you have questions, you may contact Steven J. Talevi, Assistant City
Attorney, at 540-853-2431, .
It will be necessary for you, or your representative, to be present at the July 20th public
hearing. Failure to appear could result in a deferral of the matter until a later date.
Sincerely,
~ /"n. fYJuU)v
Stephanie M. Moon, CMC
City Clerk
SMM:ctw
Enclosure
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerk@roanokeva,gov
CECELIA T, WEBB
Assistant Deputy City Clerk
STEPHANIE M, MOON, CMC
City Clerk
July 7, 2009
Mr. Orville J. Gates
Ms. Mary Bethea
Mr, and Mrs, Aubrey Plunkett
Malouf Spousal Trust
Mr. Benedite Desir
Roanoke Country Club, Inc.
Ms. Louise Everett Otey
Mr. and Mrs. Kenneth Griggs
Mr, and Mrs. Nathan Tuning
Mr. and Mrs, Robert Dooley
Mr. and Mrs, Benjamin Barnett
Mr. and Mrs, Charles Mitchell
Ms. Sylvia Hunter
Mr, and Mrs, Maynard Harriman
Ms. Hazel B. Emerson and Ms. Dolores E. Perry
Mr. and Mrs. Ronald Layne
Mr, and Mrs. Lee Roy Witt
Mr, and Mrs. Romie Jenkins
Mr, and Mrs, Leonard Allen
Ms. Tina K. Ferguson
Mr, Juan H, Parra and Ms, Maria G, Arellano
Mr, L. Scott Davis and Ms, Ze'lma T. Carter
Ladies and Gentlemen:
Pursuant to provisions of Resolution No, 25523 adopted by the Council of the City of
Roanoke on Monday, April 6, 1981, I have advertised a public hearing for Monday, July 20,
2009, at 7:00 p.m" or as soon thereafter as the matter may be heard, in the City Council
Chamber, Room 450, Noel C. Taylor Municipal Building, 215 Church Avenue, S, W" on the
request of Central Baptist Church to rezone property located between Barrington Drive and
Hershberger Road, N,W., from R-7, Residential Single Family District, to INPUD, Institutional
Planned Unit Development District, subject to a proffered condition, for the purpose of
developing a place of worship and child-day care center, and to permanently vacate,
discontinue and close a 0.151 acre portion of Barrington Drive, N. W.
This letter is provided for your information as an interested property owner and/or adjoining
property owner, If you have questions with regard to the matter, please call the Department
of Planning, Building and Development at 540-853-1730,
Adjoining Property Owners
July 7,2009
Page 2
If you would like to receive a copy of the report of the City Planning Commission, please call
the City Clerk's Office at 540-853-2541,
SMM:ctw
Sincerely,
~ hJ. rr-;mMJ
Stephanie M. Moon, CMC
City Clerk
AFFIDAVIT PERTAINING TO REZONING REQUEST OF:
Central Baptist Church, Hershberger Road, NW
Tax No. 6391313, from R-7 to INPUD
) AFFIDAVIT
)
COMMONWEALTH OF VIRGINIA
CITY OF ROANOKE
TO-WIT:
The affiant, Martha Pace Franklin, first being duly sworn, states that she is
Secretary to the Roanoke City Planning Commission, and as such is competent
to make this affidavit of her own personal knowledge, Affidavit states that,
pursuant to the provisions of Section 15,2-2204, Code of Virginia, (1950), as
amended, on behalf of the Planning Commission of the City of Roanoke, she has
sent by first-class mail on the 1st day of June, 2009, notices of a public hearing
to be held on the 18th day of June, 2009, on the request captioned above to the
owner or agent of the parcels as set out below:
Tax No. Name Mailing Address
6391302 Orville J. Gates 1639 Barrington Drive, NW
Roanoke, VA 24017
6391303 Mary Bethea 3534 Harvest Lane, NW
Roanoke, VA 24017
6391304 Sylvia Hunter 352 Harvest Lane, NW
Roanoke, VA 24017
6391305 Aubrey Carson Plunkett 3518 Harvest Lane, NW
Margaret Head Roanoke, VA 24017
6391306 Maynard and DeLois Harriman 3510 Harvest Lane, NW
Roanoke, VA 24017
6391308 Malouf Spousal Trust 4025 Mudlick Road, SW
Roanoke, VA 24018
6391309 Hazel Beatrice Emerson 3547 Hershberger Road, NW
Dolores Emerson Perry Roanoke,YA 24017
6391310 Benedite Desir 3629 Troutland Avenue, NW
Roanoke, VA 24017
6391311 Ronald and Annie Layne 3571 Hershberger Road, NW
6391312 Roanoke, VA 24017
2560137 Zelma T. Carter POBox 6402
L. Scott Davis Roanoke, VA 24017
2670902 Roanoke Country Club, Inc, POBox 6069
Roanoke, VA 24017
6391019 Juan H, Parra 3585 Hershberger Road, NW
Maria G, Arellano Roanoke, VA 24017
6391003 Louise Everett Otey 1515 Fairhope Road, NW
Roanoke, VA 24017
6391004 Kenneth and Ella Griggs 1523 Fairhope Road, NW
Roanoke, VA 24017
6391005 Lee Roy and Elizabeth Witt 1529 Fairhope Road, NW
Roanoke, VA 24017
6391006 Nathan and Karen Tuning 1535 Fairhope Road, NW
Roanoke, VA 24017
6391007 Romie and Amanda Jenkins 1913 June Drive, NW
Roanoke, VA 24019
6391008 Robert and Elizabeth Dooley 1609 Fairhope Road, NW
Roanoke, VA 24017
6391010 Leonard and Doris Allen 1621 Fairhope Road, NW
Roanoke, VA 24017
6391011 Benjamin and Laverne Barnett 1627 Fairhope Road, NW
Roanoke, VA 24017
6391012 Tina K. Ferguson 1633 Fairhope Road, NW
Roanoke, V A 24017
6391016
Charles and. Drema Mitchell 1640 Barrington Drive, NW
Roanoke, VA 24017
~ p~ ~/L/vJl~
Martha Pace Franklin
SUBSCRIBED AND SWORN to before me, a Notary Public, in the City of
Roanoke, Virginia, this 1st day of June, 2009,
Gndau R i1bd.J
Notary Public
My Commission Expires: / J I,~/ Q 0 I ;;{
{
CANDACE R. MARTIN
NOTARY PUBUC
Commonwealth of Virginia
Reg, #28207
M Commission Expires
AFFIDAVIT PERTAINING TO STREET CLOSURE REQUEST OF:
Central Baptist Church, Hershberger Road, NW
pt. of Barrington Drive, N.W.
) AFFIDAVIT
)
COMMONWEALTH OF VIRGINIA
)
) TO-WIT:
CITY OF ROANOKE )
The affiant, Martha Pace Franklin, first being duly sworn, states that she is
Secretary to the Roanoke City Planning Commission, and as such is competent
to make this affidavit of her own personal knowledge. Affidavit states that,
pursuant to the provisions of Section 15.2-2204, Code of Virginia, (1950), as
amended, on behalf of the Planning Commission of the City of Roanoke, she has
/ '
sent by first-class mail on the 1 st day of June, 2009, notices of a public hearing
to be held on the 18th day of June, 2009, on the request captioned above to the
owner or agent of the parcels as set out below:
Tax No.
Name
Mailing Address
6391302
Orville J. Gates
1639 Barrington Drive, NW
Roanoke, VA 24017
6391016
Charles and Drema Mitchell
1640 Barrington Drive, NW
Roanoke, VA 24017
'Ih~ 4u;Jr~
Martha Pace Franklin
SUBSCRIBED AND SWORN to before me, a Notary Public, in the City of
Roanoke, Virginia~thIS. 1st day of .June. 2009. . .
r:? (.t P fJhd;;J
otary Public
My Com~ission Expires: / 1/3L?/0I[j /;X
CANDACE R. MARTIN
NOTARY PUBUC
Commonwealth of Virginia
Reg.#28207~ 62
My Commission Expires
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone:. (540) 853-2541
Fax: (540) 853-1145
E-mail: clerk@roanokeva,gov
STEPHANIE M, MOON, CMC
City Clerk
CECELIA T, WEBB
Assistant Deputy City Clerk
July 24, 2009
Maxwell H. Wiegard, Esquire
10 Franklin Road, S. E., Suite 800
Roanoke, Virginia 24011
Dear Mr. Wiegard:
I am enclosing copy of Ordinance No. 38551-072009 rezoning Official Tax
No. 3100937 located at 2707 Williamson Road, N. E., from MX, Mixed Use
District, to CG, Commercial General District, subject to certain conditions
proffered by the petitioner, as set forth in the Zoning Amended Application
No.1 dated May 26, 2009.
The abovereferenced measure was adopted by the Council of the City of
Roanoke at a regular meeting held on Monday, July 20, 2009, and is in full
force and effect upon its passage.
Sincerely,
~ rn. ~hv
Stephanie M. Moon, CMC
City Clerk
Enclosure
I
!
Maxwell H. Wiegard
. July 24, 2009
Page 2
pc: Jessie G. Cundiff, et als, 2605 Williamson Road, N. E., Roanoke,
Virginia 24012
One Sixteen liberty Road, LLC, 4502 Starkey Road, S. W., Suite 4,
Roanoke, Virginia 24018
Tina Nunley, 2704 Edison Street, N. E., Roanoke, Virginia 24012
Joseph Bartnick, 2710 Edison Avenue, N. E., Roanoke, Virginia 24012
PSH Associates, LLC, P. O. Box 12068, Roanoke, Virginia 24022
Brooks and Florence Davidson, 5523 Darby Road, N. W., Roanoke,
Virginia 24012
U-Haul Real Estate Company, 2721 N. Central Avenue, Phoenix,
Arizona 85004
Gary and Katherine Daniel, 8248 Olde Tavern Road, N. E., Roanoke,
Virginia 24019
David Anderson, President, Williamson Road Action Forum, 3330 Troy
Avenue, N. E., Roanoke, Virginia 24012
Darlene L. Burcham, City Manager
William M. Hackworth, City Attorney
Martha P. Franklin, Secretary, City Planning Commission
Susan S. Lower, Director of Real Estate Valuation
Philip C.Schirmer, City Engineer
s,&\J
'\\~~
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 20th day of July,2009.
No. 38551-072009.
AN ORDINANCE to amend 936.2-100, Code of the City of Roanoke (1979), as
amended, and the Official Zoning Map, City of Roanoke, Virginia, dated December 5,
2005, as amended, to rezone certain property within the City, subject to certain conditions
proffered by the petitioner; and dispensing with the second reading of this ordinance by
title.
WHEREAS, Labor Finders of Virginia, Inc. has made application to the Council
of the City of Roanoke, Virginia (City Council'), to have the property located at 2707
Williamson Road, N,E" bearing Official Tax No. 3100937, rezoned from MX, Mixed
Use District, to CG, Commercial General District, subject to certain conditions, for the
purpose of opening an employment and temporary labor service;
WHEREAS, the City Planning Commission, after giving proper notice to all
concerned as required by 936.2-540, Code of the City of Roanoke (1979), as amended,
and after conducting a public hearing on the matter, has made its recommendation to City
Council;
WHEREAS, a public hearing was held by City Council on such application at its
meeting on July 20, 2009, after due and timely notice thereof as required by 936.2-540,
Code of the City of Roanoke (1979), as amended, at which hearing all parties in interest
and citizens, were given an opportunity to be heard, both for and against the proposed
rezoning; and
WHEREAS, this Council, after considering the aforesaid application, the
recommendation made to City Council by the Planning Commission, the Citjs
O-Labor Finders of VA-rezone with proffers,doc
1
Comprehensive Plan, and the matters presented at the public hearing, finds that the public
necessity, convenience, general welfare and good zoning practice, require the rezoning of
the subject property, and for those reasons, is of the opinion that the hereinafter described
property should be rezoned as herein provided.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that:
1. Section 36.2-100, Code of the City of Roanoke (1979), as amended, and
the Official Zoning Map, City of Roanoke, Virginia, dated December 5, 2005, as
amended, be amended to reflect that Official Tax No. 3100937 located at 2707
Williamson Road, N.E., be, and is hereby rezoned from MX, Mixed Use District, to CG,
Commercial General District, subject to certain conditions proffered by the petitioner, as
set forth in the Zoning Amended Application No.1 dated May 26,2009,
2. Pursuant to the provisions of Section 12 of the City Charter, the second
reading of this ordinance by title is hereby dispensed with,
ATTEST:
~hl. h, O~
City Clerk. C
O-Labor Finders of V A-rezone with proffers. doc
2
CITY OF ROANOKE
PLANNING BUILDING AND DEVELOPMENT
215 Church Avenue, S.W., Room 166
Roanoke, Virginia 24011
Telephone: (540) 853-1730 Fax: (540) 853-1230
E-mail: planning@roanokeva.gov
Architectural Review Board
Board of Zoning Appeals
Plauuing Commission .
Honorable David A. Bowers, Mayor
Honorable Sherman P. Lea, Vice Mayor
Honorable M. Rupert Cutler, Council Member
Honorable Gwendolyn W. Mason, Council Member
Honorable Anita J. Price, Council Member
Honorable Court G. Rosen, Council Member
Honorable David B. Trinkle, Council Member
July 20, 2009
Dear Mayor Bowers and Members of City Council:
Subject:
Request from Labor Finders of Virginia, Inc., to rezone
property at 2707 Williamson Road, N.E., bearing Official Tax
No. 3100937, from MX, Mixed Use District, to CG,
Commercial General District, subject to certain proffered
conditions, for the purpose of opening an employment and
temporary labor service.
Planning Commission Public Hearing and Recommendation
Planning Commission public hearing was held on Thursday, June 18, 2009.
Public comment and Commission discussion is set out on page six of this report.
By a vote of 5-0 (Ms. Katz absent), the Commission recommends approval of the
requested rezoning finding the application to rezone the subject property to be
consistent with the City's Zoning Ordinance, Comprehensive Plan, and the
Williamson Road Area Plan. The proposed use and zoning designation is
appropriate considering the site's surrounding context. Furthermore, the
applicant has proffered limitations on land uses and proffered preservation of
existing tree canopy, maintenance of existing screening, and provision of safe
pedestrian access to Williamson Road.
Respectfully submitted,
W' /0vJ ~~
D. Kent Chrisman, Chairman
City Planning Commission
cc: Darlene L. Burcham, City Manager
William M. Hackworth, City Attorney
R. Brian Townsend, Assistant City Manager
Attorney for the applicant
Members of City Council
Page 2
July 20, 2009
Application Information
Request: Rezoning, Conditional
Owner: Adult Care Center of Roanoke Valley, Inc.
Applicant: Labor Finders of Virginia, Inc. i
Authorized Agent: Maxwell H. Wiegard, Esq.
City Staff Person: Maribeth B. Mills
Site Address/Location: 2707 Williamson Road NE
Official Tax Nos.: 3100937
Site Area: 0.4167 acres
Existing Zoning: MX, Mixed Use District
Proposed Zoning: CG, Commercial-General District, with conditions
Existing Land Use: Day Care Center, Adult
Proposed Land Use: Employment and Temporary Labor Service :
Neighborhood Plan: Williamson Road Area Plan
Specified Future Land Use: Small and Medium Scale Commercial
Filing Date: Original Application: May 7, 2009; Amended
Application No, 1: May 26, 2009
Background
The applicant requests a rezoning to permit the establishment of an employment
and temporary labor service establishment in an existing 3,192 square foot
building. The establishment will be operated by Labor Finders of Virginia,
currently located at 1609 Williamson Road. Labor Finders selected the site as a
new location due to its size and proximity to their worker pool in the Williamson
Road areR The applicant states that 50 to 70 workers arrive by foot or public
transportation from 5:30 a.m. to 7:00 a.m. for work assignments and are then
transported to local industries and businesses in need of temporary labor by van,
carpool, or public transportation. Workers will finish the day back at the Labor
Finders office between 3:30 p.m. and 5:30 p.m. to receive paychecks.
The existing one-story, metal building housed the Adult Care Center of Roanoke
Valley and requires only minor alterations to accommodate Labor Finders, The
only exterior modification proposed is a pedestrian'pathway connecting the public
sidewalk on Williamson Road with the building's primary entrance, as requested
by staff. The existing vehicular entrance, sign, and parking area will be used as
they are currently configured and the applicant has proffered to retain existing
screening and landscaping.
Members of City Council
Page 3
July 20, 2009
Conditions Proffered by the Applicant
The applicant requests that the following proffered conditions be adopted as they
pertain to Official Tax No. 3100937:
1. Pedestrian access developed in accordance with Section 36.2-314(e) of
the City's Zoning Ordinance shall be installed prior to issuance of a
Certificate of Occupancy,
2. A Type A buffer yard shall be maintained along the rear property line.
3. The existing trees identified on the concept plan dated May 26, 2009 shall
be maintained in accordance with Section 36.2-642(f) of the City's Zoning
Ordinance.
4. Only the following uses shall be permitted on the subject property:
a, Business service establishment
b. Employment or temporary labor service
c. Medical clinic
d. Office, general of professional
e, Caterer, commercial
f. Live-work unit, limited to the commercial uses listed herein
g. Mixed-use building, limited to the commercial uses listed herein
h. Studio/multimedia production facility
i. Bakery, confectionary, or similar food production, Retail
J. Contractor or tradesman shop, General or Special Trade
k, Dry cleaning and laundry pick-up station
I. General service establishment
m. Nursery or greenhouse, commercial
n. Personal service establishment
0, Pet grooming
p. Retail sales, not otherwise listed
q. Community center
r, Eating establishment
s. Eating and drinking establishment, not abutting a residential district
t. Health and fitness center
u. Meeting hall
v. Artist studio
w. Community garden
x. Day care center, Adult
y, Day care center, Child
z. Educational facility, business school for non industrial trade
aa. Educational facilities, Elementary/middle/secondary
bb. Educational facilities, Industrial trade school
cc. Educational facility, school for the arts
dd. Government offices or other government facilities, not otherwise
listed in this table
Members of City Council
Page 4
July 20, 2009
ee, Museum
ff. Broadcasting studio or station
gg. Utility distribution or collection, basic
hh. Wireless telecommunication facility, stealth
ii. Meeting hall
Considerations
Surroundinq Zoninq and Land Use:
Zoning District Land Use
North CG, Commercial-General Motor vehicle sales, used, motor vehicle repair or
District service establishment, and retail sales
establishment.
South 1-1, Light Industrial, with General manufacturing,
conditions
East MX, Mixed Use District SinQle-family dwellings.
West CG, Commercial-General Motor vehicle sales, used and motor vehicle
District repair or service establishment.
Compliance with the Zoninq Ordinance:
Because no part of the site is being redeveloped, no exterior modifications are
required for the change of use to an employment or temporary labor service
establishment. However, the applicant has proffered the preservation of existing
landscaping and screening and the addition of pedestrian access to improve the
site's consistency with the Zoning Ordinance's requirements for the CG District.
1. In accordance with Section 36.2-314(e), a pedestrian walkway has been
provided from the public right-of-way to the primary entrance of the
principal building. There is currently no definition between the subject
property's driveway and the adjoining property's parking area. Providing
a protected pedestrian pathway will provide a safe place for workers
arriving on foot and public transportation to access the site.
2. The 6' screen buffering the single-family residences to the rear of the
subject property will be maintained.
3. The existing trees identified on the concept plan provided will be
maintained in accordance with Section 36.2-642(f) of the City's Zoning
Ordinance. The concept plan identifies one Dogwood, eight Cedars, one
Crepe Myrtle, and four Maples totaling 6,099 square feet of tree canopy.
A lot of this size in the CG District requires only 1,815 square feet of tree
canopy.
Thirty-five uses deemed appropriate for the property's location and configuration
have been proffered, These uses will provide future options for the site should
the applicant vacate the property. Thirteen spaces are striped on the site;
however, approximately seven of these meet the requirements bf the City's
Members of City Council
Page 5
July 20, 2009
Zoning Ordinance. This is still adequate for the proposed establishment as
parking reductions for building size and proximity to public transit decrease the
number required spaces from eleven to five. New freestanding signage will be
limited to 28 square feet of sign area and 16 feet in height. The applicant has
stated that an existing 12 foot pole sign with 24 square feet of sign area will be
refaced.
Conformity with the Comprehensive Plan and Neiqhborhood Plan:
The Williamson Road Area Plan calls for the subject property to be used for small
and medium scale commercial uses serving surrounding neighborhoods in
addition to regional markets. The plan goes on to state that these uses should
be accommodated by Commercial-Neighborhood, Mixed Use, or Commercial-
General zoning designations depending on property's context, scale, and
surrounding land use patterns. The subject property is surrounded by
Commercial-General and Industrial zoning designations housing various motor
vehicle sales and service establishments, retail sales, and general
manufacturing, While this rezoning would expand CG zoning along Williamson
Road, which is discouraged in the Area Plan to reduce market saturation, this
particular property is appropriate considering surrounding zoning and land uses.
Furthermore, this site is limited by the lot's small size and lack of road frontage in
addition to the conditions proffered by the applicant.
This application also fulfills a number of goals found in Vision 2001-2020 and the
Williamson Road Area Plan, including workforce development, tree canopy
preservation, maintained transitions between commercial and residential
development, and improved pedestrian access.
The following policies of Vision 2001-2020 are relevant in the consideration of
this application: ,
· EC PS, Trees. Roanoke will maintain and increase its tree canopy coverage
as a way to improve air quality.
· PE P6. Workforce development. Roanoke will strive to provide the
necessary education and training for a well-qualified workforce to meet the
demands of business and industry.
The following policies of the Williamson Road Area Plan are relevant in the
consideration of this application:
. Community Design Policies:
o Commercial zoning: General'commercial and light industrial zoning
will be limited within the area to locations where existing land uses and
scale of development reflect the purpose of those zoning districts.
Future expansions of general commercial zoning will be discouraged
except where they reinforce identified nodes or strategic initiatives.
o Relationships between commercial and residential uses can and
should be harmonious.
· Economic Development Policies:
Members of City Council
Page 6
July 20, 2009
o A network of commercial nodes will be established along major
corridors.
o Commercial zoning: The supply of commercial zoning along
Williamson Road will be limited to encourage more efficient use of the
Roanoke's scarce land resources.
. Quality of Life Policies:
o Tree canopy will be increased to 40%, consistent with the overall goal
for Roanoke as established by the Urban Forestry Plan,
Outside Aqencv Comments:
None.
Public Comments:
A letter of support was received from the Williamson Road Area Business
Association (WRABA). Wendy Jones, Executive Director of WRABA appeared
before the Commission in support of Labor Finder's rezoning request.
Planninq Commission Discussion:
At the Planning Commission's June 18, 2009 public hearing, Mr. Van Hyning
asked the applicant where their clients would wait for work assignments. The
applicant stated that their clients would wait inside the building.
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Department of Planning, Building and Development
Room 166, Noel C. Tayler Municipal Building
215 Church Avenue, S. W,
Roanoke, Virginia 24011
Phone: (540) 853- 1730 Fax: (540) 853-1230
Click Hereto Print .1
[
Date: [May 26, 2009 !
Requesi~li.'eCtriiljfiil.i1'a'''lipiyj;~1~~
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o Rezoning, Not Otherwise Listed
~ Rezoning, Conditional
o Rezoning to Planned Unit Development
o Establishment of Comprehensive Sign Overlay District
PfC)P!~l~!!IW!t.~~Ii'li
Submittal Number: IAmended Application No, 1 .
o Amendment of Proffered Conditions
o Amendment of Planned Unit Development Plan
o Amendment of Comprehensive Sign Overlay District
Address: 2707 Williamson Road, Roanoke, VA 24012
Official Tax No(s),: 13100937
Existing Base Zoning: I
(If multiple zones, please manually enter all districts.) MX
Ordinance No(s). for Existing Conditions (If applicable): !
Requested Zoning: ICG, Commerciat-General I Proposed Land Use:
~!!,~!t!f;.~~:~~~!~!!i~!.!J
/
Name: Adult Care Center of Roanoke Valley, Inc.
I 0 With Conditions
[8J Without Conditions
IEmPIOyment and Temporary labor Service
Phone Number:! + 1 (540) 981-2350
!
I
E-Mail: Inutter.sue@9mail.com
Name: Ilabor Finders of Virginia, fnc.
I Phone Number: I + 1 (540) 342-4409 . I
E-Mail: ISdukeman@lfstaff.com I
609 Williamson Road, N.E.. Roanoke, VA 24012
~ - f?("s.~lt'''7 /--
Applicant's Signature:
Name: IMaxwell H, Wiegard, Esq,
10 Franklin Road, S.E., Suite 00, Roanoke, VA 24011
[ Phone Number. [ + 1 (540) 983-9350 [
E-Mail: rmax_wiegard@gentrylocke.com I
v
I
ROANOKE VA
Print Report I Close Window
Property Information Card for: ADULT CARE CENTER OF ROANOKE
2:107 W1WAMSON RD NE
ROANOKE VA 24012
(
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OWNERlLEGAL INFORMATION
Tax Number
Property Address
Legal Description
Owner Name
Owner 2 Name.
_80931
2707 WILLIAMSON RD NE
LOT 6F BLK 1 LIBERTY LAND
ADULT CARE CENTER OF ROANOKE
VALLEY INC
http://gis,roanokeva.goY/rptDetailAlI. cfm?mapno=31 00937
&mapFn=rnk.e _ ext... 3/27/2009
City of Roanoke - GIS
Property Information Card for: ADULT CARE CENTER OF ROANOKE
2707 WILLIAMSON RD NE
ROANOKE VA 24012
Page 1 of3
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OWNER/LEGAL INFORMATION
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ASSESSMENT INFORMATION
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Improvements
Total
Change Reason
Assessment History 2
Land Assessment 2
Improvements 2
Total 2
Change Reason 2
SALEITRANSFER INFORMATION
Deed Reference
Grantor
Sale Date
Sale Price
3100937
2707 WILLIAMSON RD NE
LOT 6F BLK 1 LIBERTY LAND
ADULT CARE CENTER OF ROANOKE
VALLEY INC
2707 WILLIAMSON RD NE
ROANOKE VA 24012
710
457 -Comm/lndust-Educational
01/01/2009
$84,800.00
$98,600.00
$183,400,00
Annual GRA
01/01/2008
$84,800,00
$98,600.00
$183,400,00
Annual GRA
0155301450
EXXON CORPORATION
02/04/1987
$60,000.00
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Deed Reference 2
Grantor 2
Prevo Sale Date
Prev, Sale Price
Transfer History
Comments
Deed Card
ZONING LOT INFORMATION
Property Area Sqft,
Property Frontage
Property Avg, Depth
Property Acres
Zoning
Overlay Zoning
Special District
TOPOGRAPHY
Topography
FLOOD ZONE INFORMATION
SFHA
Floodway
Firm Panel
Community
FIPS
STRUCTURE INFORMATION
Year Built
Number of stories
Construction Exterior
Size Sqft,
Foundation
Structure
Lower Split Foyer
Lower Finished
Total Bedrooms
Total Rooms
ATTIC
Attic
BASEMENT
Basement Area Sqft,
Finished Sqft,
ROOFS
Roof Style
Roof Cover
HEATING/AIR
Heating Type
Central Air
Fireplaces
PLUMBING
2 Fixture
3 Fixture
4 Fixture
5 Fixture
N/A
N/A
N/A
N/A
New Functionality
New Functionality
New Functionality
17 .811
28 Feet
200 Feet
0.4089
Click Here for Base Zoning
Click Here for Overlay Zoning
Rehabilitation District
Level
N/A
N/A
51161C0166G
0130
51770
1955
1
N/A
3,127
N/A
N/A
N/A
N/A
N/A
o
None
N/A
N/A
1
N/A
3127 sf
Y
No
N/A
N/A
N/A
N/A
GARAGES
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City of Roanoke - GIS
Attached Garage
Detached Garage
Attached Carport
Basement Lower Level Garage
PORCHES
Enclosed Porch
Open Porch
Wood Deck
N/A
N/A
N/A
N/A
273
N/A
N/A
.
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LABOR FINDERS OF VIRGINIA, INC.
APPLICANT'S WRITTEN NARRATIVE IN
JUSTIFICATION OF ZONING AMENDMENT
Adult Care Center of Roanoke Valley, Inc. Property
2707 Williamson Road, Roanoke, VA 24012
Official Tax No.: 3100937
In accordance with the provisions of Sections 15.2-2296 and 15.2-2297 of the Code of
Virginia (1950), as amended and Sections 36.2-540 and 36,2-541 of the Roanoke City
Zoning Ordinance, Labor Finders of Virginia, Inc, ("Labor Finders") submits this
Application for Zoning Amendment for the property located at 2707 Williamson Road,
Roanoke, Virginia (the "Property"), The narrative that follows will address issues related
to the. proposed change in the current zoning designation of the Property, anticipated
questions that may be raised by the Planning Commission and the City Council during
rezoning hearings regarding the use of the Property, and issues related to the proposed
use.
Justification for the Change:
Labor Finders is requesting rezoning of the above-referenced Property which is located
between Porter's Auto, Inc, and PPG Auto Glass, LLC/Cordina Tractor and Equipment
Co. on Williamson Road, to CG (Commercial General) for use of the Property as an
employment and temporary labor service, Operation of an employment and temporary
labor service is not a use permitted by right under the current MX (Mixed Use District)
zoning designation. Under the City's Zoning Ordinance, in order for Labor Finders to
operate an employment and temporary labor service on the subject parcel, the Property
must be zoned CG (Commercial General) or 1-1 (Light Industrial).
The Property is currently zoned MX (Mixed Use District) which allowed the current
landowner, Adult Care Center of Roanoke Valley, Inc. (the "Center"), to operate an adult
daycare facility on the subject parcel. The Property was rezoned to MX from C2
(Commercial) in 2005 in accordance with the Center's use of the Property at that time,
The Center recently relocated to a new facility in Salem, Virginia and has listed the
Property for sale, Labor Finders' owner and President, Stuart Dukeman, has entered into
a Purchase Agreement to purchase the Property fro.m the Center, subject to the successful
rezoning of the Property to a CG zoning designation. After the sale of the Property is
closed, Labor Finders will lease the Property from the new owner and operate an
employment and temporary labor service on the subject parcel.
If the requested rezoning is approved, the proceeds of the sale will provide the Center
capital it needs to continue providing adult daycare services to City residents. Moreover,
Labor Finders will obtain a permanent base for its Roanoke area operations in a
strategically optimal location on Williamson Road. Additionally, there is room for Labor
Finders to grow within the building located on the subject parcel as it is currently
configured. Operating out of the building on the Property, which is shown on the
attached concept plan, Labor Finders will be better equipped to serve its industrial and
16911/1/3047000vl
business clients in the City of Roanoke and the Roanoke Valley and provide additional
work opportunities to its "associates," most of whom are residents of the Williamson
Road area in the City of Roanoke. By purchasing the Property, Labor Finders hopes to
promote the City's economic growth and development by meeting local businesses'
temporary labor needs and by providing temporary jobs to City residents for years to
come,
During the public hearings before the Planning Commission and the City Council, we
will show that a rezoning of the subject parcel from MX (Mixed Use District) to CG
(Commercial General) would be consistent with the City's Comprehensive Plan and the
Williamson Road Area Plan and the proposed use supports the policies and goals set forth
in such plans,
Intended Use of the Property:
Labor Finders currently operates an employment and temporary labor staffing service out
of a rented building located at 1609 Williamson Road. For over a decade, Labor Finders
has served its established business and industrial clients in the City of Roanoke and the
Roanoke Valley by providing a qualified labor force to meet their temporary labor needs,
Between 50 and 70 associates arrive at Labor Finders' offices each day, between 5:30
a.m. and 7:00 a.m, Most of these associates live in the Williamson Road area and arrive
at Labor Finders' offices on foot or by public transportation, Upon arrival, the associates
check in and assemble in a reception area. There, they wait for Labor Finders' staff
members to issue daily work assignments, Most associates receive their work assignment
by 7:30 a.m. After daily work assignments are made, approximately 80% of the retained
associates are transported to job sites by van, carpool or public transportation.
Unretained associates wait in the reception area until 9:00 a.m, for Labor Finders staff
members to make additional work assignments, At approximately 9:00 a,m, any
remaining unretained associates are dismissed for the day, Most retained associates
return to Labor Finders' offices at the end of the workday, typically between 3:30 p.m.
and 5:30 p.m" to be paid for that day's work. Thus, between 9:00 a.m. to 3:00 p,m, there
is very little activity at Labor Finders' offices other than interviewing new candidates for
associate positions.
Labor Finders does not plan to make structural changes to the exterior of the existing
one-story building located on the Property. Moreover, because of the limited vehicular
traffic to and from its offices, Labor Finders does not anticipate making any changes to
the existing parking spaces located on the subject parcel or the driveway, which provides
access to the Property from Williamson Road, However, because a majority of Labor
Finders' associates access the Property on foot, Labor Finders proposes constructing a
pedestrian path connecting the sidewalk in the public right of way to the building's
primary entrance as shown on the attached concept plan.
2
1691111/3047000vl
Effect of the Proposed Amendment on the Surrounding Neighborhood:
The proposed use will not increase demand on public roads, services or facilities and will
have no adverse impact on surrounding properties, Moreover, the proposed use will not
alter the exterior of the building, is consistent with the surrounding uses, and will not
have an increased demand on public parking or public transportation in the Williamson
Road area. Although many of Labor Finders' associates will use public transportation to
access the Property, the applicant anticipates that the rezoning of the Property will not
substantially increase the demands on public transportation on Williamson Road. Labor
Finders' associates access its current location using a bus stop in the 1600 block of
Williamson Road. If the Property is rezoned, these associates will access the Property
using a bus stop located across the street from the New Yorker Delicatessen in the 2700
block of Williamson Road, which is approximately 100 feet from the driveway at the
entrance to the Property, The neighboring parcels are zoned CG (Commercial General),
1-1 (Light Industrial) or MX (Mixed Use District). Existing uses on the neighboring
parcels include: (1) automobile retailers; (2) an automobile repair and retail business; (3)
a U-Haul rental business; (4) an automobile parts retailer; (5) single family residences;
(6) a furniture and electronics rental and retail business; and (7) a television repair and
retail business. Accordingly, the proposed use of the subject parcel is consistent with the
current zoning designations and existing uses of the neighboring parcels,
No additional curb cuts, excessive signage, increased lighting, or removal of existing
trees that serve as a buffer from Williamson Road and the adjacent parcels will be
required for the proposed use. An existing sign located near the junction of the driveway
and Williamson Road, which is 12.4 feet tall and 4 feet by 6 feet by 7 inches will be used
by Labor Finders. Moreover, Labor Finders is committed to working diligently with the
City to provide acceptable buffering between the subject parcel and the neighboring
parcels in order to address neighboring landowners' anticipated concerns regarding noise,
which the applicant expects will be minimal. Thus, in connection with the rezoning of
the Property for the proposed use, Labor Finders proposes the following proffered
conditions attached hereto, including:
1. Pedestrian access developed in accordance with Section 36.2-314( e) of the City's
Zoning Ordinance shall be installed prior to issuance of a Certificate of
Occupancy,
2. A Type A buffer yard shall be maintained along the rear property line.
3. The existing trees identified on the concept plan dated May 26, 2009 shall be
maintained in accordance with Section 36.2-642(f) of the City's Zoning
Ordinance.
4. Only the following uses shall be permitted on the subject property:
a. Business service establishment
b. Employment or temporary labor service
c. Medical clinic
3
16911/1/3047000vl
d, Office, general of professional
e, Caterer, commercial
f. Live-work unit, limited to the commercial uses listed herein
g, Mixed-use building, limited to the commercial uses listed herein
h. Studio/multimedia production facility
1. Bakery, confectio nary, or similar food production, Retail
J. Contractor or tradesman shop, General or Special Trade
k. Dry cleaning and laundry pick-up station
1. General service establishment
m, Nursery or greenhouse, commercial
n, Personal service establishment
o. Pet grooming
p. Retail sales, not otherwise listed
q, Community center
r. Health and fitness center
s, Meeting hall
1. Artist studio
u, Community garden
v. Day care center, Adult
w, Day care center, Child
x, Educational facility, business school Jor non industrial trade
y. Educational facilities, Elementary/middle/secondary
z. Educational facilities, Industrial trade school
aa. Educational facility, school for the arts
bb, Government offices or other government facilities, not otherwise listed in
this table
cc, Museum
dd. Broadcasting studio or station
ee, Utility distribution or collection, basic
ff, Wireless telecommunication facili~y, stealth
gg, Meeting hall
Availability of Other Similarly Zoned Properties in the General Area and in the
City:
Labor Finders has made an exhaustive search of other available commercial properties in
the Williamson Road area and throughout the City and found none of the available
commercial properties are as suited for its proposed use as the subject parcel. The
Property under consideration is the best available commercial property in the Williamson
Road area, and the City, to meet Labor Finders' expanding needs and service objectives.
Two factors drove Labor Finders' search for a suitable property: (1) accessibility of the
Property to its associates; and (2) suitability of the layout of the building located on the
Property for its proposed use, Labor Finders initially identified the subject parcel
because of the Property's proximity to its associates, most of whom are residents of the
Williamson Road area and most of whom do not have their own means of transportation,
4
16911/l/3047000vl
Thus, the Property's location on Williamson Road makes it accessible to Labor Finders'
associates who travel to work each day by foot and by public transportation.
Additionally, the layout of the building on the Property is uniquely suited for Labor
Finders' proposed use. Although Labor Finders plans to make certain minor changes to
the interior of the existing building located on the Property, including installing a counter
for staff members to use while issuing daily work assignments, the current configuration
of the building provides a necessary mix of office space and open space that Labor
Finders requires for its proposed use. Moreover, the building located on the Property also
allows for growth as currently configured and no changes to the exterior of the building
are necessary to prepare it for Labor Finders' proposed use. In its search, Labor Finders
found that the other available commercial properties in the Williamson Road area, and
the City, were not as suitable for its proposed use because altering such properties to its
specifications would be cost prohibitive,
Relationship of the Proposed Amendment to the City's Comprehensive Plan and the
Williamson Road Area Plan:
The proposed use is consistent with the goal of the City's Comprehensive Plan to identify
underutilized commercial properties and promote revitalization, (Comp, Plan, 61).
Although the subject parcel is currently zoned MX (Mixed Use District), this parcel was
rezoned from C2 (Commercial) in 2005 based on the existing use of the premises by the
current owner, Adult Care Center of Roanoke Valley, Inc., at that time, By rezoning the
premises to CG (Commercial General), the City will:
(a) encourage an efficient and economically beneficial use of the Property;
. (b) prevent the Property from sitting vacant and unutilized for a prolonged
period of time;
(c) encourage revitalization of an existing Property in the Williamson Road
area;
(d) establish a permanent home in the Williamson Road area for an
established business citizen that has served the needs of businesses
throughout the City and the Roanoke Valley and provided job
opportunities for residents of the Williamson Road area for over a decade;
(e) provide Labor Finders space to grow and better serve businesses and
workers in the City; and
(f) provide capital that the Adult Care Center of Roanoke Valley, Inc, needs
to continue to serve City residents and residents of the Roanoke Valley.
The types of businesses served by Labor Finders include established businesses and .
industries and those identified in the City's Comprehensive Plan as businesses which the
City seeks to attract and retain, Taking into account market demand, parcel size,
location, building configuration and accessibility, the proposed use of the Property is an
optimal use of this presently unutilized parcel, in furtherance of the City's
Comprehensive Plan and the Williamson Road Area Plan.
5
16911l1/3047000vl
With regard to the requirements of the Williamson Road Area Plan, Labor Finders
recognizes that the City has identified a goal of restricting the supply of commercial
zoning in order to improve the quality of commercial development by encouraging
developers to invest more in a given amount of land. (Williamson Rd. Area Plan, 13).
Labor Finders also recognizes that the Williamson Road Area Plan discourages future
expansion of general commercial zoning, except where it reinforces identified nodes or
strategic initiatives. (Williamson Rd. Area Plan, 44),
Although limiting the supply of commercial zoning along Williamson Road may
encourage developers to efficiently use Roanoke's scarce land resources, under the
circumstances, restricting the use of the Property, which is ideally suited for Labor
Finders' proposed use, will have the unintended adverse consequence of harming the
City's economy, Rezoning the building at issue will provide Labor Finders, a current
tenant in the Williamson Road area, a permanent location with room to grow in the
building as currently configured in order to better serve its clients and associates.
Facilitating the purchase of the subject parcel by Labor Finders will encourage the
applicant to efficiently use the Property and to invest in the Property over the long term in
order to maximize the return on its investment. Moreover, the requested rezoning will
encourage Labor Finders to expand its business in order to better meet the needs of
businesses and workers in the City of Roanoke,
In view of the purposes, policies and goals established in the Comprehensive Plan and the
Williamson Road Area Plan regarding appropriate land use, and considering that certain
adjoining parcels are zoned CG, I-I and MX, rezoning the Property from MX to CG
would be consistent with the Comprehensive Plan's goals of revitalizing underutilized
commercial properties, and would further such purposes, policies and goals by supporting
the economy in the City of Roanoke.
For the foregoing reasons, we believe that this Application not only satisfies all of the
requirements of the City's applicable zoning ordinance, but also is consistent with the
intent and substance of the City's Comprehensive Plan and the Williamson Road Area
Plan. We therefore ask that you evaluate the application in this light, that the Planning
Commission recommend approval to the Roanoke City Council, and that the Roanoke
City Council grant this Application for Zoning Amendment to change the zoning of the
Property to CG (Commercial General), which will permit Labor Finders to better serve
the businesses in the City of Roanoke by providing a qualified labor force and provide
workers in the City of Roanoke additional job opportunities.
6
16911/1/3047000vl
COMMONWEALTH OF VIRGINIA
CITY OF ROANOKE
BEFORE THE PLANNING COMMISSION AND CITY COUNCIL
IN RE: REZONING APPLICATION OF LABOR FINDERS OF VIRGINIA, INC.
TO THE HONORABLE CHAIRS AND MEMBERS OF THE PLANNING
COMMISSION AND CITY COUNCIL FOR THE CITY OF ROANOKE, VIRGINIA
LABOR FINDERS OF VIRGINIA, INC. ("Labor Finders"), pursuant to Sections 15.2-
2296 and 15.2-2297 of the Code of Virginia (1950), as amended, and Section 36.2-541 of
the Roanoke City Zoning Ordinance, hereby agrees to proffer the following conditions as
they apply to Official Tax No, 3100937:
1. Pedestrian access developed in accordance with Section 36.2-314(e) of the City's
Zoning Ordinance shall be installed prior to issuance of a Certificate of
Occupancy,
2. A Type A buffer yard shall be maintained along the rear property line,
3. The existing trees identified on the concept plan dated May 26, 2009 shall be
maintained in accordance with Section 36.2-642(f) of the City's Zoning
Ordinance.
4, Only the following uses shall be permitted on the subject property:
a. Business service establishment
b. Employment or temporary labor service
c. Medical clinic
d. Office, general of professional
e. Caterer, commercial
f. Live-work unit, limited to the commercial uses listed herein
g, Mixed-use building, limited to the commercial uses listed herein
h, Studio/multimedia production facility
1. Bakery, confectionary, or similar food production, Retail
J. Contractor or tradesman shop, General or Special Trade
k. Dry cleaning and laundry pick-up station
1. General service establishment
m. Nursery or greenhouse, commercial
n, Personal service establishment
o. Pet grooming
p, Retail sales, not otherwise listed
q. Community center
r. Health and fitness center
s, Meeting hall
1
16911/1/3047040vl
,.
t: Artist studio
u. Community garden
v.Day care center, Adult
w. Day care center, Child
x. Educational facility, business school for non industrial trade
y. Educational facilities, Elementary/middle/secondary
z. Educational facilities, Industrial trade school
aa. Educational facility, school for the arts
bb. Government offices or other government facilities, not otherwise listed in
this table
cc. Museum
dd. Broadcasting studio or station
ee. Utility distribution or collection, basic
fT. Wireless telecommunication facility, stealth
gg. Meeting hall
This ProfTer of Conditions is signed and agreed to by the applicant:
.~~ERS OF VIRGINIA, INC.
By: Stuart Dukeman
Its President
2
16911/113047040v I
"
LEGEND
THIS IS TO CERTIFY THAT AN ACTUAl. FIELO SURVEY OF THE PREMISES SHOWN HEREON HAS BEEN PERFORMED UNDER IotY SUPERVISION;
THAT ALL IMPROVEMENTS AND VISIBLE EVIDENCE OF EASEMENTS ARE SHOWN HEREON. AND THAT THERE ARE NO ENCROACHMENTS BY
IMPROVEMENTS EITHER FROM ADJOINING PREMISES OR FROM SUBJECT PREMISES OTHER THAN SHOWN HEREON, THIS SURVEY WAS PERFORMED
WITHOUT THE BENERT OF A TITlE REPORT AND IS SUBJECT TO INFORIotATION WHICH IotAY BE DISCLOSED BY SUCH, PROPERlY IS IN F.E.M.A.
DERNED ZONE "X. UNSHAOED,
N/F N/F
JOSEPH BARTNICK TINA NUNLEY I
I INSTRUMENT #040009421 INSTRUMENT #050011712
T.M, #3100931 T.M, #3100905
I . ZONED MX CHAIN LINK ZONED MX
~DJ. BLD~ FENCE 2,2'
PIPE ~~~~~ S3rT9'OO"E 100,00'-
FND x x x x
~ ~ x WOOD :ALL x --r
... >.;: WOOD PRIVACyJ '"
FENCE ~
.
o IRON PIN SET
. IRON PIN FOUND
o DEEDED CONER (NOT SET)
ill FLOOO LIGHT
P UTILITY POLE
. BOLLARD
o LIGHT POLE
fi1I GAS METER
@;l HVAC
~ FIRE SUPPRESSION VALVE
o SANITARY MANHOLE
... SIAMESE CONNECTION
~ HANDICAP PARKING
OjH OVERHANG
N/F
PSH ASSOCIATES, LLC.
INSTRUMENT #040021229 c::.
T.M #310091 I ~ I
ZONED CG '"
10' S.s.E ~
~-:S'2~' PC: 396- - L3
0,8. ~~44
(RKE. CO.)
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'"
PHYSICAL IMPROVEMENT SURVEY
AND EXHIBIT FOR
LABOR ANDERS OF
VIRGINIA, INC.
2707 WILLIAMSON ROAD, N,E,
"NEW LOT 6F"
AS SHOWN ON SURVEY
PREPARED BY T,P. PARKER & SON
DATED MAY 11, 1977
CITY OF ROANOKE, VIRGINIA
SURVEYED MAY 21, 2009
JOB #R910140,OO
SCALE: 1" = 20'
LINE TABLE
LINE BEARING LENGTH
Lf N82'S4'20"E 30,9S'
L2 N07'OS'40"W 10.6S'
L3 S.J7'19'OO"E 13,34'
L4 N37'2S'OO"W 28,00'
SETBACK LINE
ORDINANCE #982~'
DATED 2-2tJ-49
--
..;
<0
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,g
v.,
.....
~Cl
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iJ)Cl:l
t;]c.:l
..,
ASPHALT
~
fB%~
WILLIAMSON ROAD,
60' R/W
INC,
SIGN
HEIGHT (AGL)
12.4'
279':t TO PI.
UBERTY ROAD, NE
~
2JO-6529 APeo GAS VAL VE
CONC. @ CORNER
WALK
NOTES:
1. OWNERS OF RECORD: ADULT CARE CENTER OF ROANOKE VALLEY,
2, LEGAL REFERENCE: DEED BOOK 155.3, PAGE 1450
3. TAX MAP NUMBER: 3100937
4, PROPERTY IS CURRENTLY ZONED MX,
5, MAIN BUILDING HEIGHT IS 16' (AGL) TO TOP OF PARAPET WALL AND 15' (AGL) TO TOP OF ROOF.
6. PROPERTY MAY CONTAIN UNDERGROUND UTILITY SERVICE LINES,
TEL: 540-772-9580 FAX: 540-772-8050
PLANNERS ARCHITECTS ENGINEERS SURVEYORS
Bolzer & Associates. Inc. 1208 Corporote Circle Roanoke Va, 24018
( IN FEET )
1 Inch - 20 fL
N.E.
DRN: SCB
CHK: BJC
REVISED 5-26-09
WALKWAY LOC,
BALZER
-
"E1I"'LltCTINQ TOMO....OW
..........
'!IlGiNlIIlS
. ",.,m[C;TS
'SlJlM'tORS
ADJOINING PROPERTIES LIST
Tax Map No, 3100903
Jessie G, Cundiff, et a1
Williamson Road, N,E,.
400-Commercial/lndustrial
1-1 (c)- Light Industrial
Retail Auto Sales
Tax Map No, 3100901
One Sixteen Liberty Road LLC
116 Liberty Road, N,E.
400~Commercial/lndustrial
1-1 ( c)- Light Industrial
Glass Repair/Tractor Repair
and Sales
Tax Map No. 3100905
Tina Nunley
2704 Edison Street, N,E.
200~Single Family
MX-Mixed Use
Tax Map No, 3100931
Joseph Bartnick
2710<Edison Street, N,E,
200-Single Family
MX-Mixed Use
Tax Map No, 3100907
Steinmetz Living Trust
2714 Edison Street, N.E,
200-Single Family
RM2-Residential Mixed Density
Tax Map No, 3100911
P S H Associates LLC
2729 Williamson Road, N.E,
400-Commercial Industrial
CG-General Commercial
Furniture/Electronics Rental
16911/1/3023610vl
Tax Map No. 3100906
Brooks F, & Florence M. Davidson
2715 Williamson Road, N.E.
400-Commercial/lndustrial
CG-General Commercial
. Auto Sales and repair
Tax Map No, 2071305
U-Haul Real Estate Company
2618 Williamson Road, N.W,
400-Commercial/lndustrial
CG-General Commercial
Short Term Equip. Rental
Tax Map No, 2071306
Gary A. & Katherine L Daniel
2704 Williamson Road, N.W,
400-Commercial/lndustrial
CG-General Commercial
Retail Auto Sales
TaxMap No, 2071310
Larry K. & Elizabeth W, Pennington
2712 Williamson Road, N,W,
400-Commercial/lndustrial
CG-General Commercial
RetaillWholesale Auto Sales
Tax Map No, 2071311
Johnny Wayne Combs
c/o Atomic Television Co, of Va,
2718 Williamson Road, N,W.
400-Commercial/lndustrial
CG-General Commercial
Television Sales
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - + ------ ---
I .
I i NOTICE OF PUBLIC.
Ii. HEARING,
I : The Council of the City of:
IRoanoke will hold a public,
I hearing on. Monday, July 20,_
2009, at 7:00 p.m" or as
I soon thereafter as thel'.
matter may be heard, in the
I Council Chamber, fourth,
floor, .in the Noel C, Taylor!
I Municipal Building, 215: .
iChurch Avenue, S.W.,I.
I Roanoke, Virginia, tol
\consider the following: . :
I ( Request from labor Finders 'f
I ".Of Virginia, lIic., to rezone
property located at 2707
I' Williamson Road, N.E.,
bearing Official Tax No, .
I' 3100.937, from MX, Mixed I
Use District, to CG"
I Commercial General District,
with the following proffers:
I (1) pedestrian access
developed in accordance
I with Sec. 36.2-314(e) of the
City's Zoning Ordinance shall I
I be installed prior to issuance,
of a Certificate ofl'
I Occupancy; (2) a Typ~ A I
buffer yard shall bel
I maintained along the .rear I
I ' property line; (3) the existing
, trees identified on thell
II concept plan revised
15/26/09 shall bel
I maintained in accordance
with Sec, 36.2-642(f) of the
1/. City's Zoning Ordinance; and
. (4) only the following uses)
I shall be permitted: business
se rviceesta b'l is hm e n t;
I employment or temporary
I! labor service; medical clinic;
: office, general or
Ii professional; caterer,
~ commercial; live-work unit,;
Ii limited to the commercial.
i uses listed herein; mixed use
I' building, limited to the
! commercial uses listed
II' herein; studio/multimedia
.production facility; bakery,
confectionery, or similar food:
II production, retail; contractor
or tradesman shop, genera'!
It or spe. cia I trade; dry cleaning I
i and laundry pick-up station;
I! g'e n era I s e r v i.c e
I establishment; nurseryor
1\ greenhouse, commer~ial;
. person a I service
II establishment; pet
I grooming; retail sales, not
Ii otherwise listed; community
I center; not abutting a
I 'I residential district; health'
and fitness center; meeting
I hall; artist studio; community
t garden; day care center,
I adult; day care center, child;
I educational facility, business
school for non-industrial
I trade, elementary/
. middle/secondary, industrial
I ~de school, schoolfor the,
.~
The Roanoke Times
Roanoke, Virginia
Affidavit of Publication
The Roanoke. Times
MAXWELL H, WIEGARD, ESQUIRE
10 FRANKLIN ROAD, E., S SUITE
ROANOKE VA 24011
800
REFERENCE:
80169209
11498075
of
Finders
NPH-Labor
State of Virginia
City of Roanoke
I, (the undersigned) an authorized representative
of the Times-World Corporation, which corporation
is publisher of the Roanoke Times, a daily
newspaper published in Roanoke, in the State of
Virginia, do certify that the annexed notice was
published in said newspapers on the following
dates:
City/County of Roanoke, Commonwealth/State of
Virginia. Sworn and subscribed before me this
__~~ay of 2009. Witness my hand and
official seal
Notary
Public
PUBLISHED
07/04
\\\\\111"",
\\ . DV A'l,
".......~ . / ~ 'I
" d.r ....,'. ~ ,~ "'"
<Q'{,~ .' N '. r;,_"
,:-" .... OrARy......,-=:.
::...L : '" PUBLIC '. ~ ~
.. ~ . 'lcG . ~ -
= : . #70909 : =
= C'): MYCOMM1 30: * =
~ ~:. f!!fjf;' SSION:' ~
-=~. . ..
" .. .....
- '/'l " /..- ~ ..
- '01, . , _",""
......' "It" '.."..... ($.....
...... 'l:4LTH Ot: \j\~ \\'
"1 r \\'
"""111\'
ON:
07/11
TOTAL
FILED
COST:
ON:
730.08
07/11/09
arts; govern';'~orl
other government filCilities,
not otherwise listed in this
table; museum; broadcasting
studio or station; utility
distribution or collection
basic; wi'reJess
telecommunication facility,
steaith; and meeting hall, for
the purpose 'of opening an
employment and temporary I
labor service.. -
A copy of the application is i
available for review in, the '
Office of the City Clerk, I
Room 456, Noel C. Taylor ,
Municipal Buildln.g, 215 .
IIChurch Avenue, S,W"
Roanoke, Virginia.
All parties in interest and
:citizens may appear on the
! above date and be heard on
; the matter. If you are a
person with a disability. who
I needs accommodations for
1 this hearing, please contact
I the CIty Clerk's Office,at
853,2541, before noon on
I the Thursday before the date .
I of the hearing listed above.
GIVEN under my hand this
. 1st day of July, 2009,
I. Stephanie M. Moon, CMC ,
City Clerk,
(1149B075)
.-------- ---'--..,.. ~-/'
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - + - - - - "':':"~ ~ ..3\-:' iT" - - - - - - - - - - - - - -
Billing Services Representative
A~
~r,D~q
"a~
NOTICE OF PUBLIC HEARING
The Council ofthe City of Roanoke will hold a public hearing on Monday, July 20,2009, at
7:00 p.m., or as soon thereafter as the matter maybe heard, in the Council Chamber, fourth floor, in
the Noel C. Taylor Municipal Building, 215 Church Avenue, S,W., Roanoke, Virginia, to consider
the following:
Request from Labor Finders of Virginia, Inc., to rezone property
located at 2707 Williamson Road, N.E., bearing Official Tax No,
3100937, from MX, Mixed Use District, to CG, Commercial General
District, with the following proffers: (1) pedestrian access developed
in accordance with Sec. 36.2-314(e) of the City's Zoning Ordinance
shall be installed prior to issuance of a Certificate of Occupancy; (2) a
Type A buffer yard shall be maintained along the rear property line;
(3) the existing trees identified on the concept plan revised 5/26/09
shall be maintained in accordance with Sec, 36.2-642(f) of the City's
Zoning Ordinance; and (4) only the following uses shall be pennitted:
business service establishment; employment or temporary labor
service; medical clinic; office, general or professional; caterer,
commercial; live-work unit, limited to the commercial uses listed
herein; mixed use building, limited to the commercial uses listed
herein; studio/multimedia production facility; bakery, confectionery,
or similar food production, retail; contractor or tradesman shop,
general or special trade; dry cleaning and laundry pick-up station;
general service establishment; nursery or greenhouse, commercial;
personal service establishment; pet grooming; retail sales, not
otherwise listed; community center; not abutting a residential district;
health and fitness center; meeting hall; artist studio; community
garden; day care center, adult; day care center, child; educational
facility, business school for non-industrial trade, elementary/
middle/secondary, industrial trade school, school for the arts;
government offices or other government facilities, not otherwise
listed in this table; museum; broadcasting studio or station; utility
distribution or collection, basic; wireless telecommunication facility,
stealth; and meeting hall, for the purpose of opening an employment
and temporary labor service.
A copy ofthe application is available for review in the Office ofthe City Clerk, Room 456,
Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., Roanoke, Virginia.
Labor Finders of Virginia-rezone.doc
1
All parties in interest and citizens may appear on the above date and be heard on the matter.
If you are a person with a disability who needs accommodations for this hearing, please contact the
City Clerk's Office, at 853-2541, before noon on the Thursday before the date of the hearing listed
above.
GIVEN under my hand this ~ day of July
,2009.
Stephanie M. Moon, CMC
City Clerk.
. .
Labor Finders of Virginia-rezone.doc
2
Notice to Publisher:
Publish in the Roanoke Times on Saturday, July 4, 2009 and Saturday, July 11, 2009.
Send affidavit to:
Stephanie M. Moon, CMC, City Clerk
215 Church Avenue, S. W., Room 456
Roanoke, Virginia 24011
(540) 853-2541
Send bill to:
Maxwell H. Wiegard, Esquire
10 Franklin Road, S. E., Suite 800
Roanoke, Virginia 24011
(540) 983-9350
Max wieqard @qentrvlocke.com
NPH-Labor Finders of Virginia Rezone.doc
3
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: c1erk@roanokeva,gov
STEPHANIE M, MOON, CMC
City Clerk
CECELIA T, WEBB
Assistant Deputy City Clerk
July 7,2009
Maxwell H, Wiegard, Esquire
10 Franklin Road, S, E., Suite 800
Roanoke, Virginia 24011
Dear Mr. Wiegard:
Pursuant to provisions of Resolution No, 25523 adopted by the Council of the City of
Roanoke on Monday, April 6, 1981, I have advertised a public hearing for Monday, July 20,
2009, at 7:00 p,m., or as soon thereafter as the matter may be heard, in the City Council
Chamber, Room 450, Noel C. Taylor Municipal Building, 215 Church Avenue, S, W., on the
request of Labor Finders of Virginia, Inc., to rezone property located at 2707 Williamson
Road, N. E., from MX, Mixed Use District, to CG, Commercial General District, subject to
certain proffered conditions,
For your information, I am enclosing copy of a notice of public hearing, Please review the
document and if you have questions, you may contact Steven J. Talevi, Assistant City
Attorney, at 540-853-2431.
It will be necessary for you, or your representative, to be present at the July 20th public
hearing. Failure to appear could result ina deferral of the matter until a later date.
Sincerely,
~ 1Y}.1YJ(j1M)
Stephanie M. Moon, CMC
City Clerk
SMM:ctw
Enclosure
CITY OF ROANOKE
OFFICE OF THE CITY CLERJ}:
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: c1erk@roanokeva,gov
CECELlA T, WEBB
Assistant Deputy City Clerk
STEPHANIE M, MOON, CMC
City Clerk
July 7,2009
Mr. Jessie G, Cundiff
One Sixteen Liberty Road
Ms, Tina Nunley
Mr. Joseph Bartnick
PSH Associates, LLC
Mr, and Mrs. Brooks Davidson
U-Haul Real Estate Company
Mr. and Mrs. Gary Daniel
Mr. David Anderson, President, WRAF
Ms, Wendy Jones, Executive Director, WRABA
Ladies and Gentlemen:
Pursuant to provisions of Resolution No, 25523 adopted by the Council of the City of
Roanoke on Monday, April 6, 1981, I have advertised a public hearing for Monday, July 20,
2009, at 7:00 p,m., or as soon thereafter as the matter may be heard, in the City Council
Chamber, Room 450, Noel C, Taylor Municipal Building, 215 Church Avenue, S, W" on the
request of Labor Finders of Virginia, Inc" to rezone property located at 2707 Williamson
Road, N. E., from MX, Mixed Use District, to CG, Commercial General District, subject to
certain proffered conditions.
This letter is provided for your information as an interested property owner and/or adjoining
property owner. If you have questions with regard to the matter, please call the Department
of Planning, Building and Development at 540-853-1730.
If you would like to receive a copy of the report of the City Planning Commission, please call
the City Clerk's Office at 540-853-2541.
Sincerely,
~ /YJ.1Y;DlIYv
Stephanie M. Moon, CMC
City Clerk
SMM:ctw
AFFIDAVIT PERTAINING TO REZONING REQUEST OF:
Labor Finders of Virginia, Inc., 2707 Williamson Road)AFFIDAVIT
Tax No. 3100937, from MX to CG, with conditions )
COMMONWEALTH OF VIRGINIA
)
) TO-WIT:
CITY OF ROANOKE
The affiant, Martha Pace Franklin, first being duly sworn, states that she is
Secretary to the Roanoke City Planning Commission, and as such is competent
to make this affidavit of her own personal knowledge, Affidavit states that,
pursuant to the provisions of Section 15.2-2204, Code of Virginia, (1950), as
amended, on behalf of the Planning Commission of the City of Roanoke, she has
sent by first-class mail on the 1 st day of June, 2009, notices of a public hearing
to be held on the 18th day of June, 2009, on the request captioned above to the
owner or agent of the parcels as set out below:
Tax No,
Name
Mailina Address
3100903
Jessie G, Cundiff, et als
2605 Williamson Road
Roanoke, VA 24012
3100901
One Sixteen Liberty Road, LLC 4502 Starkey Road, SW, Ste, 4
Roanoke, VA 24018
3100905 Tina Nunley 2704 Edison Street, NE
Roanoke, VA 24012
3100931 Joseph Bartnick 2710 Edison Avenue, NE
Roanoke, VA 24012
3100911 PSH Associates, LLC POBox 12068
Roanoke, VA 24022
3100906, Brooks and Florence Davidson 5523 Darby Road, NW
Roanoke, VA 24012
2071305 U-Haul Real Estate Company 2721 N, Central Avenue
Phoenix, AZ 85004
2071306 Gary and Katherine Daniel 8248 Olde Tavern Road
Roanoke, VA 24019
Also Mailed to: David Anderson, President, WRAF
Wendy Jones, Exec, Director, WRABA
Yhll~ ~ c#i~
Martha Pace Franklin
SUBSCRIBED AND SWORN to before me, a Notary Public, in the City of
Roanoke, Virgini this 1st day of June, 2009,
12
CANDACE R. MARTIN
NOTARY PUBUC
Commonwealth of Virginia
Reg, #28207
My Commission Expires
My Commission Expires:
IJ J 3{) J ;;()! ;(
, {
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: c1erk@roanokeva,gov
STEPHANIE M, MOON, CMC
City Clerk
CECELIA T, WEBB
Assistant Deputy City Clerk
July 24, 2009
Melvin L. Hill, Attorney
315 Campbell Avenue, S. W.
Roanoke, Virginia 24016
Dear Mr. Hill:
I am enclosing copy of Ordinance No. 38552-072009 rezoning Official Tax
Nos. 2751107, 2751108 and 2751109 located on Panorama Avenue, N. W.,
from RM-l, Residential Mixed Density District, to ROS, Recreation and
Open Space District, for uses permitted in the ROS, Recreation and Open
Space District, subject to a certain condition proffered by the petitioner, as
set forth in the Zoning Amended ApplicationNo. 2 dated June 4, 2009.
The, abovereferenced measure was adopted by the Council of the City of
Roanoke at a regular meeting held on Monday, July 20, 2009, and is in full
force and effect upon its passage.
Sincerely,
J.,,~ M. ~
Stephanie M. Moon, CMC
City Clerk
Enclosure
Melvin l. Hill
July 24, 2009
Page 2
"
pc: CharlesGreenway, 2626 Jeters Chapel Road, Vinton, Virginia 24179
St. Andrew Cemetery, P. O. Box 6616, Roanoke, Virginia 24017
Slakman Investments, LLC, 8711 Martins Creek Road, S. W., Roanoke,
Virginia 24018
Patrick and Cristina Koethe, 11 Devenshire Court, Sterling, Virginia
20165
Darlene L. Burcham, City Manager
William M. Hackworth, City Attorney
Martha P. Franklin, Secretary, City Planning Commission
Susan S. Lower, Director of Real Estate Valuation
Philip C. Schirmer, City Engineer
G~
\.e; '\ '
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 20th7day of July,2009.
No. 38552-072009.
AN ORDINANCE to amend 9 36.2-100, Code of the City of Roanoke (1979), as
amended, and the Official Zoning Map, City of Roanoke, Virginia, dated December 5,
2005, as amended, to rezone certain property within the City, subject to a certain
condition proffered by the petitioner; and dispensing with the second reading of this
ordinance by title,
WHEREAS, C. C. Williams Memorial Park, Inc,. has made application to the
Council of the City of Roanoke, Virginia ("City Council"), to have the property located
on Panorama Avenue, N.W" bearing Official Tax Nos. 2751107 through 2751109, from
RM-1, Residential Mixed Density District, to ROS, Recreation and Open Space District,
for uses permitted in the ROS, Recreation and Open Space District, subject to a certain
condition;
WHEREAS, the City Planning Commission, after giving proper notice to all
concerned as required by 936.2-540, Code of the City of Roanoke (1979), as amended,
and after conducting a public hearing on the matter, has made its recommendation to City
Council;
WHEREAS, a public hearing was held by City Council on such application at its
meeting on July 20, 2009, after due and timely notice thereof as r~quired by 936.2-540,
Code of the City of Roanoke (1979), as amended, at which hearing all parties in interest
and citizens were given an opportunity to be heard, both for and against the proposed
rezoning; and .
O-CC Williams Memorial Park-rezone.doc
1
WHEREAS, this Council, after considering the aforesaid application, the
recommendation made to City Council by the Planning Commission, the City's
Comprehensive Plan, and the matters presented at the public hearing, finds that the public
necessity, convenience, general welfare and good zoning practice, require the rezoning of
the subject property, and for those reasons, is of the opinion that the hereinafter described
property should be rezoned as herein provided.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that:
1, Section 36.2-100, Code of the City of Roanoke (1979), as amended, and
the Official Zoning Map, City of Roanoke, Virginia, dated December 5, 2005, as
amended, be amended to reflect that Official Tax Nos. 2751107, 2751108 and 2751109,
located on Panorama Avenue, N.W., be and are hereby rezoned from RM-1, Residential
~
Mixed Density District, to ROS, Recreation and Open Space District, for uses permitted
in the ROS, Recreation and Open Space District, subject to a certain condition proffered
by the petitioner, as set forth in the Zoning Amended Application No.2, dated June 4,
2009.
2. Pursuant to the provisions of Section 12 of the City Charter, the second
reading of this ordinance by title is hereby dispensed with.
ATTEST:
~h" h-JO\Jy.J
City Clerk. "-
O-CC Williams Memorial Park-rezone,doc
2
CITY OF ROANOKE
PLANNING BUILDING AND DEVELOPMENT
215 Church Avenue, S,W., Room 166
Roanoke, Virginia 24011
Telephone: (540) 853-1730 Fax: (540) 853-1230
E-mail: planning@roanokeva.gov
July 20, 2009
Architectural Review Board
Board of Zoning Appeals
Planning Commission
Honorable David A. Bowers, Mayor
Honorable Sherman P. Lea, Vice Mayor
Honorable M. Rupert Cutler, Council Member
Honorable Gwendolyn W. Mason, Council Member
Honorable Anita J. Price, Council Member
Honorable Court G. Rosen, Council Member
Honorable David B. Trinkle, Council Member
Dear Mayor Bowers and Members of City Council:
Subject:
Request from C C Williams Memorial Park to rezone
property located on Panorama Avenue, N.W., bearing
Official Tax No. 2751107 through 2751109, from RM-1,
Residential Mixed Density District, to ROS, Recreation and
Open Space District, with proffered condition.
Planning Commission Public Hearing and Recommendation
Planning Commission public hearings were held on May 21 and June 18, 2009,
The May 21st public hearing was continued in order to give the applicant an
opportunity to file an amended application in response to a citizen concern.
Citizen comment and Planning Commission discussion are set out on pages 3
and 4 of this report. By a vote of 4-1 (Ms. Katz absent and Mr. Williams voting
no) the Commission approved the requested rezoning, finding the application to
rezone the subject property from RM-1 District to ROS District to be appropriate
considering the site's proximity to other similarly zoned and used properties.
Furthermore, the limited nature of the ROS District is well-suited as an adjoiner to
residential development.
Respectfully submitted,
j{),~ ~~
D. Kent Chrisman, Chairman
City Planning Commission
cc: Darlene L. Burcham, City Manager
William M. Hackworth, City Attorney
R. Brian Townsend, Assistant City Manager
Attorney for the applicant
Members of City Council
Page 2
July 20, 2009
Application Information'
Request: Rezoning
Owner: CC Williams Memorial Park, lnc, (CJ Lynch)
Representative: Melvin L Hill
City Staff Person: Maribeth B. Mills, City Planner II
Site Address/Location: Panorama Avenue NW
Official Tax Nos.: 2751107,2751108,2751109
Site Area: 3.05 acres ,
Existing Zoning: RM-1, Residential Mixed Density i
Proposed Zoning: ROS, Recreation and Open Space
Existing Land Use: Vacant
Proposed Land Use: Cemetery
Neighborhood Plan: Peters Creek South Neighborhood Plan
Specified Future Land Use: Two-Family
Filing Date: Original Application: March 5, 2008; Amended
I Application NO.1: April 16, 2009; Amended Application
NO.2: June 4, 2009
Background
The applicant requests a rezoning from RM-1, Residential Mixed Density District,
to ROS, Recreation and Open Space District, to allow the expansion of CC
Williams Memorial Park, a 23 acre cemetery off Westside Boulevard, N.W. The
subject property is currently vacant, however, much of the site has already been
graded and a chain link fence has been installed along Panorama Avenue, N.W.
The applicant is proposing 140 burial plots accessed by an 18 foot loop driveway
which will connect into the existing driveway system on the applicant's adjoining
property.
Conditions Proffered by the Applicant
The applicant hereby agrees to proffer the following condition as it applies to
Official Tax Nos. 2751107, 2751108, 2751109:
1, A fence shall be installed along the western property line of Official Tax
No. 2751107 in accordance with Section 36.2-410 of the Zoning
Ordinance.
Considerations
Surroundinq Zoninq and Land Use:
I Zoning District
I Land Use
Members of City Council
Page 3
July 20, 2009
North ROS, Recreation and Open Space Cemetery (CC Williams Memorial
District Park),
South RM-1 and RM-2, Residential Mixed Two-family and multifamily
Density District dwellings,
East ROS, Recreation and Open Space Cemetery (St. Andrews).
District
West RM-1, Residential Mixed Density Vacant.
District
Compliance with the Zoninq Ordinance:
Cemeteries are permitted only in the ROS District. The applicant has not .
proffered a concept plan or permitted uses, however, the ROS District is limited
with 14 by-right uses, 1 special exception use, and a maximum impervious
surface ratio of 15 percent. Permitted uses include gardens, community meeting
facilities, outdoor recreation facilities, playgrounds, golf courses, zoos,
commercial stables, and wildlife rescue shelters. No buffer yards are required;
however, a 20-year tree canopy will be required for approval during
comprehensive development review to establish the use. Parking standards are
not applicable for cemeteries and the proposed driveway meets the minimum
two-way width requirement. If a sign is installed along Panorama Avenue, it will
be limited to 32 square feet and 6 feet in height.
Conformity with the Comprehensive Plan and Neiqhborhood Plan:
Nearly 30 percent of the South Washington Heights neighborhood consists of
three cemeteries: CC Williams Memorial Park, Fair View Cemetery, and St.
Andrews Diocesan Cemetery. The subject properties would not only tie into the
existing CC Williams Memorial Park but St. Andrews Diocesan Cemetery as well.
The Peters Creek South Area Plan recommends large vacant parcels be
reserved for market-rate single-family housing to balance the concentration of
multifamily complexes, two-family dwellings, and small single~family dwellings -
most of which are rental properties. While the ideal use for the subject property
is residential development, a cemetery is compatible with surrounding residential
land uses and ties into existing cemetery uses.
City Department Comments:
A comprehensive development plan (CP080029) for grading the site is currently
under review by the City. Grading was started without a permit but the owner is
working towards compliance. The only outstanding item on the review is posting
the bond.
Planninq Commission Public Hearinqs:
At the first Planning Commission public hearing on May 21, 2009, Mr. Charles
Greenway (2626 Jeters Chapel Road, Vinton) appeared before the Commission
Members of City Council
Page 4
July 20, 2009
to oppose the rezoning stating that he had to continually pick-up flower and trash
from the existing cemetery on his three adjoining properties. Mrs. Penn asked if
the applicant would consider a buffer between the properties. Mr. Hill asked to
continue the matter until the Commission's June 18th public hearing to obtain
consent from his client for the fence. A continuance was granted and the
applicant submitted an amended application proffering a fence along the western
property line of Official Tax No. 2751107.
At the second Planning Commission public hearing on June 18, 2009, Mr.
Charles Greenway (2626 Jeters Chapel Road, Vinton) appeared once again
before the Commission and stated he was stili' opposed to the rezoning because
it would lower his property value.
Department of Planning, Building and Development
Room 166, Noel C. Taylor Municipal Building
215 Church Avenue, S.w,
Roanoke, Virginia 24011 Ilj)!;\I!j~b~H9g,!e~~~jjI8j~ftQJ"~~)~1
Phone: (540) 853-1730 Fax: (540) 853-1230
Date: IJune 4, 2009 Submittal Number: IAmended Application No; 2
Q Rezoning, Not Otherwise Listed
I&l Rezoning, Conditional
o Rezoning to Planned Unit Development
o Establishment of Comprehensive Sign Overlay District
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o Amendment of Proffered Conditions
o Amendment of Planned Unit Development Plan
o Amendment of Comprehensive Sign Overlay District
Address: Panorama Avenue NW Lots 7, 8, 9,Blk 9 Pan HTS
Official Tax No(s),: 12751107,2751108,2751109
Existin,g Base Zoning: , IRm-1' Res. Mixed Density
(If multiple zones, please manually enter all districts,)
Ordinance No(s), for Existing Conditions (If applicable): I
Requested Zoning: . Ros, Recreation and open space Proposed Land Use: Icemetary
I 0 With Conditions
o Without Conditions
Name: lee Williams Memorial Park; Inc.
I Phone Number: I
540362305
I
I
Address:
E-Mail: Imhilllaw@aol.com
Name: IMelvin L. Hill
, Phone Number: I +1 (540) 342-1851
I
I
E-Mail: !mhilllaw@aol.com
Name: 'Melvin L. Hill
I Phone Number: I + 1 (540) 342-1851
I
I
Address:
E-Mail: Imhilllaw@aol.com
The petitioner, CC Williams Memorial Park, Inc. owns and operates a cemetery adjacent to the
proposed zoning. The property sought to be revised is presently zoned RM-l. The property has not been
developed as an RM-l property. The pr,operty is now undeveloped, The petitioner is seeking to rezone
the property to be used as a cemetery. The rezoning is necessary so that a useful of property, The
.....e!gppsed rez.oni~ usedjl(J~ virtually no effect on~ traffic. The proposal calls for the use of the property
-<a'_~_~ _~ _~ ._- - -
as a cemetery, Consequently the intended use of the property will have no effect on the neighborhood.
The proposal rezoning property adjacent to an existing cemetery, therefore it would be impractical to
consider the availability of similarly zoned properties in the city,
The proposed rezoning does not conflict with the neighborhood plan or the city's
comprehensive plan. The proposed use of the property. would be the best use of the property because
the property has not been developed.
Proffered Conditions
The applicant hereby agrees to proffer the following condition as it applies to Official
Tax Nos. 2751107,2751108, and 2751109:
1, A fence shall be installed along the western property line of OffiCial Tax No.
2751107 in accordance with Section 36,2-410 of the Zoning Ordinance,
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5JO 74'
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C.C. Williams Memorial Park
Rezoning Concept Plan
,~ GAY AND NEEL, INC,
~_ CIVIL ENGINEERING
r LAND PLA.NN1NG
SURVEYIN{i
328 Mountain Avenue S.W,
Roanoke, Virginia 24016
PI'l'n~
City of Roanoke, Virginia
]-45 -;-,:,6('
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P
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AFFIDAVIT PERTAINING TO REZONING REQUEST OF:
C,C, Williams Memorial Park, Panorama Avenue, N.W.) AFFIDAVIT
Tax Nos, 2751107-2771109, from RM-1 to ROS )
COMMONWEALTH OF VIRGINIA
TO-WIT:
CITY OF ROANOKE
The affiant, Martha Pace Franklin, first being duly sworn, states that she is
Secretary to the Roanok~ City Planning Commission, and as such is competent
to make this affidavit of her own personal knowledge. Affidavit states that,
pursuant to the provisions of Section 15.2-2204, Code of Virginia, (1950), as
amended, on behalf of the Planning Commission of the City of Roanoke, she has
sent by first-class mail on the 1st day of June, 2009, notices of a public hearing
to be held on the 18th day of June, 2009, on the request captioned above to the
owner or agent of the parcels as set out below:
Tax No.
Name
Mailina Address
2751106
Charles Greenway
2626 Jeters Chapel Road
Vinton, VA 24179
2751005
Applicant
2650101
St. Andrew's Cemetery
POBox 6616
Roanoke, VA 24017
2740302
Slakman Investments, LLC
8711 Martins Creek Road
Roanoke, VA 24018
2740316
2740317
2740318
Patrick and Cristina Koethe
11 Devenshire Court
Sterling, VA 20165
Martha Pace Franklin
SUBSCRIBED AND SWORN to before me, a Notary Public, in the City of
Roanoke, Virginia, this 1st day of Junel, 2009,
Notary Public
My Commission Expires:
The Roanoke Times
Roanoke, Virginia
Affidavit of Publication
The Roanoke ~imes
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -+- - - - - - - - - - - - - - - - - - - - - - --
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TOTAL COST: 393.12 " 'f'4LTHOc"1\~," I
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FILED ON: 07 11 09 /1""111"
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -+- - - - - - - - - - - - - - - - - - - - - - --
MELVIN HILL, ATTORNEY
315 CAMPBELL AVENUE, SW
ROANOKE VA 24016
REFERENCE:
80167847
11498085
NPH-Williams Memoria
State of Virginia
City of Roanoke
I, (the undersigned) an authorized representative
of the Times-World Corporation, which corporation
is publisher of the Roanoke Times, a daily
newspaper published in Roanoke, in the State of
Virginia, do certify that the annexed notice was
published in said newspapers on the following
dates:
City/County of Roanoke, Commonwealth/State of
vif~ia. Sworn and subscribed before me this
__1~day of JULY 2009. Witness my hand and
official seal.
~,
--~~
_ Notary Public
PUBLISHED ON:
07/04
07/11
Authorized ~ ~
Signature:_~~zr1_
Billing Services Representative
NOTICE OF PUBlIC- )i
HEARING I
The.Council of the City 01
Roanoke will hold a public
hearing on Monday, July 20;
I 2009, at 7:00 p,m" or as
soon thereafter as the
matter may be heard, in the
Council Chamber, fourth
floor in the Noel C, Taylor,
Municipal Building, 215'
Church Avenue, S,W"
Roanoke, Virg,inia, to~
consider the follOWing: i
Request from C, C,
Williams Memorial Park,!
Inc" to rezone property:
located on Panorama'
Avenue, N,W" bearing
Official Tax Nos, 2751107,
through 2751109, from
RM-1 Residential Mixedl
Density District, to ROS,
Recreation and Open Spa~e.
District, for uses per'!'itted In,
\the ROS RecreatIOn and
Open Space District, subject,
to the condition that a fence
shall be installed along ~he,
\ western portion property Itne
of Official Tax No, 2751107
I in accordance with Section
36,2-410 of the Zoning
, Ordinance,' .,
.1. A copy of the applica~lon IS
available for revIew In the,
Office of the City Clerk,.
Room 456, Noel C. Taylor.
Municipal Building, 215.
Church Avenue, S,W.,'
Roanoke, Virginia, "
All parties in interest and'
citizens may appear on the
above date and be heard on'
the. matter. If you are a'
person with a disability who:
needs accommodations fon
this hearing, please ~ontact:
the City Clerk's OffIce, at,
853-2541, before noon on;
the Thursday before the date I
! of the hearing Iist.ed above, . . 'I
GIVEN under my hand thiS
1St day of July, 2009, I
Stephanie M. Moon, CMC \
'. ., City Clerk.
~ (11498085)
I . .,',- _-,
,-
/ !-'0
~~
~~
NOTICE OF PUBLIC HEARING
The Council ofthe City of Roanoke will hold a public hearing on Monday, July 20,2009, at
7:00 p.m., or as soon thereafter as the matter may be heard, in the Council Chamber, fourth floor, in
the Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., Roanoke, Virginia, to consider
the following:
Request from C. C. Williams Memorial Park, Inc., to rezone property
located on Panorama Avenue, N.W., bearing Official Tax Nos.
2751107 through 2751109, from RM-l, Residential Mixed Density
District, to ROS, Recreation and Open Space District, for uses
permitted in the ROS, Recreation and Open Space District, subject to
the condition that a fence shall be installed along the western portion
property line of Official Tax No. 2751107 in accordance with Section
36.2-410 of the Zoning Ordinance.
A copy of the application is available for review in the Office ofthe City Clerk, Room 456,
Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., Roanoke, Virginia.
All parties in interest and citizens may appear on the above date and be heard on the matter.
If you are a person with a disability who needs accommodations for this hearing, please contact the
City Clerk's Office, at 853-2541, before noon on the Thursday before the date ofthe hearing listed
above.
GIVEN under my hand this 1st day of July
,2009.
Stephanie M. Moon, CMC
City Clerk.
CC Williams Memorial Park-rezone. doc
Notice to Publisher:
Publish in the Roanoke Times on Saturday, July 4, 2009 and Saturday, July 11, 2009.
Send affidavit to:
Stephanie M. Moon, CMC, City Clerk
215 Church Avenue, S. W., Room 456
Roanoke, Virginia 24011
(540) 853-2541
Send bill to:
Melvin L. Hill, Attorney
315 Campbell Avenue
Roanoke, Virginia 24016
(540) 342-1851
NPH-Williams Memorial Park Rezone.doc
CITY O~ ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: c1erk@roanokeva,gov
STEPHANIE M, MOON, CMC
City Clerk
CECELIA T, WEBB
Assistant Deputy City Clerk
July 7, 2009
Melvin L. Hill, Attorney
315 Campbell Avenue
Roanoke, Virginia 24016
Dear Mr, Hill:
I
Pursuant to provisions of Resolution No. 25523 adopted by the Council of the City of
Roanoke on Monday, April 6, 1981, I have advertised a public hearing for Monday, July 20,
2009, at 7:00 p.m., or as soon thereafter as the matter may be heard, in the City Council
Chamber, Room 450, Noel C. Taylor Municipal Building, 215 Church Avenue, S, W., on the
request of C, C, Williams Memorial Park, Inc., to rezone property located on Panorama
Avenue, N. W., from RM-1, Residential Mixed Density District, to ROS, Recreation and Open
Space District, for installation of a fence along the western portion property line.
For your information, I am enclosing copy of a notice of public hearing. Please review the
document and if you have questions, you may contact Steven J, Talevi, Assistant City
Attorney, at 540-853-2431.
It will be necessary for you, or your representative, to be present at the July 20th public
hearing. Failure to appear could result in a deferral of the matter until a later date.
Sincerely,
~ m. Y>j~~
Stephanie M. Moon, CMC
City Clerk
SMM:ctw
Enclosure
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: c1erk@roanokeva,gov
CECELIA T. WEBB
Assistant Deputy City Clerk
STEPHANIE M, MOON, CMC
City Clerk
July 7,2009
Mr. Charles Greenway
Slakman Investments, LLC
St. Andrew's Cemetery
Mr. and Mrs, Patrick Koethe
Ladies and Gentlemen:
Pursuant to provisions of Resolution No. 25523 adopted by the Council of the City of
Roanoke on Monday, April 6, 1981, I have advertised a public hearing for Monday, July 20,
2009, at 7:00 p.m., or as soon thereafter as the matter may be heard, in the City Council
Chamber, Room 450, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., on the
request of C, C, Williams Memorial Park, Inc., to rezone property located on Panorama
Avenue, N. W., from RM-1, Residential Mixed Density District, to ROS, Recreation and Open
Space Qistrict, for installation of a fence along the western portion property line,
This letter is provided for your information as an interested property owner and/or adjoining
property owner. If you have questions with regard to the matter, please call the Department
of Planning, Building and Development at 540-853-1730.
If you would like to receive a copy of the report of the City Planning Commission, please call
the City Clerk's Office at 540-853-2541,
Sincerely,
~ /Y). Jry~
Stephanie M, Moon, CMC
City Clerk
SMM:ctw
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: c1erk@roanokeva,gov
STEPHANIE M, MOON, CMC
City Clerk
CECELIA T. WEBB
Assistant Deputy City Clerk
July 28, 2009
Martha P. Franklin, Secretary
City Planning Commission
Roanoke, Virginia
Dear Ms. Franklin:
I am attaching copy of Ordinance No. 38553-072009 approving, the Old
Southwest Plan dated June 18, 2009 and amending Vision 200-2020, the
City's Comprehensive Plan, to delete from it the current Old Southwest
Neighborhood Plan dated January 2, 2003 and adopted by City Council on
January 21, 2003.
The abovereferenced measure was adopted by the Council of the City of
Roanoke at a regular meeting held on Monday, July 20, 2009, and is in full
force and effect upon its passage.
Sincerely,
~m,~
Stephanie M. Moon, CMC
City Clerk
Attachment
pc: Darlene l. Burcham, City Manager
William M. Hackworth, City Attorney
If '\..
;:YM.~.... '
~~~.
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 20th day of July,2009.
No. 38553-072009.
AN ORDINANCE, approvmg the Old Southwest Plan, dated June 18, 2009, and
amending Vision 2001-2020, the City's Comprehensive Plan, to delete from it the current Old
Southwest Neighborhood Plan, dated January 21, 2003, and adopted by City Council on January
21, 2003; and dispensing with the second reading by title of this ordinance.
WHEREAS, on June 18,2009, the Old Southwest Plan dated, June 18,2009 (the "Plan"),
was presented to the Planning Commission;
WHEREAS, the Planning Commission held a public hearing on that date and
recommended adoption of the Plan and amending Vision 2001-2020, the City's Comprehensive
Plan, to include such Plan; and
WHEREAS, in accordance with the provisions of S 15.2-2204, Code of Virginia (1950),
as amended, a public hearing was held before this Council on July 20, 2009, on the proposed
Plan, at which hearing all citizens so desiring were given an opportunity to be heard and to
present their views on such amendment.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke as follows:
1. That the current Old Southwest Neighborhood Plan dated January 21, 2003,
adopted by City Council on January 21,2003, in Ordinance No. 36218-012103, is deleted from
Vision 2001-2020.
2. That this Council hereby approves the Old Southwest Plan dated June 18,2009, in
the form certified by.the City Planning Commission, and amends Vision 2001-2020, the City's
Comprehensive Plan, to include the Old Southwest Plan dated June 18, 2009, in the form
certified by the City Planning Commission, as an element thereof.
O-Amend Vision 2001-2020 - Old Southwest Plan,doc
1
3. That the City Clerk IS directed to forthwith transmit attested copIes of this
ordinance to the City Planning Commission.
4. Pursuant to the provisions of 912 of the City Charter, the second reading of this
ordinance by title is hereby dispensed with.
ATTEST:
~~ 'rY). ~\hN
, City Clerk
O-Amend Vision 2001-2020 - Old Southwest Plan.doc
2
CITY OF ROANOKE
PLANNING BUILDING AND DEVELOPMENT
215 Church Avenue, S.W., Room 166
Roanoke, Virginia 24011
Telephone: (540) 853-1730 Fax: (540) 853-1230
E-mail: planning@roanokeva.gov
July 20, 2009
Architectural Review Board
Board of Zoning Appeals
Planning Commission
Honorable David A. Bowers, Mayor
Honorable Sherman P. Lea, Vice Mayor
Honorable M. Rupert Cutler, Council Member
Honorable Gwendolyn W. Mason, Council Member
Honorable Anita J. Price, Council Member
Honorable Court G. Rosen, Council Member
Honorable David B. Trinkle, Council Member
Dear Mayor Bowers and Members of City Council:
Subject:
Request to amend Vision 2001-2020, the City's comprehensive plan, to
delete the current Old Southwest Neighborhood Plan, adopted by City
Council on January 21, 2003, from Vision 2001-2020, and to include in
Vision 2001-2020, the Old Southwest Neighborhood Plan, dated June 18,
2009.
Planning Commission Public Hearing and Recommendation:
Planning Commission public hearing was held on May 21,2009.
At its meeting on June 18, 2009, the Commission voted 5-0 (Ms. Katz absent), to
recommend that City Council amend Vision 2001-2020, the City's comprehensive plan,
to delete the current Old Southwest Neighborhood Plan, adopted by City Council on
January 21,2003, from Vision 2001-2020, and to include in Vision 2001-2020, the Old
Southwest Neighborhood Plan, dated May 21,2009.
Background:
The current Old Southwest Neighborhood Plan was adopted in 2003. This will
replace that plan as a component of Vision 2001-2020, the City's current "
comprehensive plan. Three public meetings were held in 2008-09 to gather public
input. Public input combined with the policies of Vision 2001-2020 are the basis for the
recommendations in this plan.
This plan is the first neighborhood plan to be updated that was originally adopted as a
component of Vision 2001-2020. Initially, it was planned to be an addendum, however
evaluation of the current plan led staff to essentially rewrite the entire plan. The current
Old Southwest Neighborhood Plan was used for reference and some information
was copied from that plan. Several of the issues remain the same as well.
The Planning Commission held a public hearing on the plan on May 21, 2009. The
public hearing was closed and the Commission continued the matter to June 18, 2009
in order to address public comments on the plan.
Considerations:
During the workshops several positive features of the area were cited that need to be
maintained:
. Historic character of buildings and streets
. The historic district regulations
. Good communication between residents and City staff
. A good neighborhood organization, Old Southwest, Inc.
During the workshops several issues were cited that need to be improved:
. Recurring property maintenance code violations
. Maintenance of and improvements in Highland Park
. Some streets aren't pedestrian and bicyCle friendly
. Vehicles speeding and ignoring stop signs
. Lack of streetscape improvements in the 5th Street Village Center
Based on the aforementioned input, staff research, and the goals of Vision 2001-2020,
the plan proposes five priority initiatives:
Code Enforcement - continue the Rental Inspection Program and identify properties to
be targeted by the Code Team. Residents cited this as the top priority.
Hiqhland Park - work with Parks and Recreation to develop a master plan, potentially
including pathway and greenway connections.
Villaqe Center - Enhance the 5th Street village center with streetscape improvements
between Marshall and Mountain Avenues per the Street Design Guidelines.
Transportation:
a. Evaluate and consider altering Elm Avenue between Ferdinand Avenue
and Franklin Road to:
i. Evaluate the intersection of Elm and Ferdinand Avenues at the Wasena
bridge, and the addition of parking lanes and bicycle lanes if possible on
each side of the street.
ii. consider improvements at the intersection of Elm Avenue and Franklin
Road to enhance the pedestrian crossings.
b. Improve the Jefferson Street corridor per the Street Design Guidelines
and promote mixed use development that will create a seamless transition
between the neighborhood and downtown.
Public Safety - continue to focus on crime prevention in the neighbo(hood and maintain
regular attendance at meetings by Police officers. Assist the
neighborhood with long-term record keeping of criminal activity to evaluate
progress.
Recommendation:
By a vote of 5-0, the Planning Commission recommended approval of the Old
Southwest Neighborhood Plan update for adoption as a component of Vision 2001-
2020.
Respectfully submitted,
~.~.~
D. Kent Chrisman, Chairman
City Planning Commission
cc: Darlene L. Burcham, City Manager
William M. Hackworth, City Attorney
R. Brian Townsend, Assistant City Manager
IN THE PLANNING COMMISSION OF THE CITY OF ROANOKE, VIRGINIA
This 18th day of June, 2009
A RESOLUTION recommending the adoption of the Old Southwest Neighborhood
Plan as an element of the City's Comprehensive Plan.
WHEREAS, a series of community workshops were held in the Old Southwest
neighborhood to gain input into the plan;
WHEREAS, the draft plan has been reviewed by the neighborhood, city staff, and
the City Planning Commission; and
WHEREAS, the Old Southwest Neighborhood Plan has been advertised in
accordance with Section 15.2-2204 of the Code of Virginia (1950), as amended, and
pursuant to that notice, a publ_ic hearing was held on May 21,2009, at which all persons
having an interest in the matter were given a chance to be heard.
BE IT RESOLVED by the Planning Commission of the City of Roanoke that it
recommends to City Council that the Old Southwest Neighborhood Plan, dated June 18,
2009, be adopted as an element of the City's Comprehensive Plan, and that by signature
of its Chairman below, the Planning Commission hereby certifies the attached copy of
the neighborhood plan to City Council.
ATTEST:
Lf),~~~
Chairman
Old Southwest
NEIGHBORHOOD
PLAN
Planning Commission Draft
June 18, 2009
ROANOKE
VIRGINIA
~
.
vIsion ~::~
Contents:
Introduction 1
History 2
Neighborhood Demographics 10
Priority Initiatives 14
Community Design 15
Residential Development 26
Economic Development 31
Transportation and
Infrastructure 33
Parks and Recreation 43
Public Services 47
Recommendations 50
Implementation 58
Planning Building &
Development
Acknowledgments
City Council
Mayor David A. Bowers
Vice Mayor Sherman P. Lea
M. Rupert Cutler
Gwendolyn W. Mason
Anita J. Price
Court G. Rosen
David B. Trinkle
Plannin~ Commission
D. Kent Chrisman
Lora J. Katz
Angela S. Penn
Richard A.Rife
Henry Scholz
Chad A. VanHyning
Fredrick M. Williams
Plannin~ Buildin~ & Development
Tom Carr, Director
Project Mana~er
Frederick Gusler, AICP, City Planner II
Thanks to all the residents and property owners who participated in the community workshops. A special thanks to the
Old Southwest, Inc. neighborhood association for their assistance with this plan and their continued commitment to
the area's quality of life.
co & P 2009 City of Roanoke
215 Church Avenue, SW
Roanoke, VA 24011
Old Southwest Neighborhood Plan
Introduction
Old Southwest is an historic neighborhood listed on the Virginia Land-
marks Register and the National Register of Historic Places. Old Southwest
has a wealth of architectural styles ranging from Vernacular and Neoclassi-
cal to Tudor Revival. The development of Old Southwest dates to the late
19th Century when the land was annexed by the City from Roanoke County
in 1890. A great number of homes were built around the turn of the century.
Most of the structures in the neighborhood today were built by the end of the
1920s.
Old Southwest is an attractive community that presents opportunities
to live and work in the same neighborhood. The neighborhood's proximity
to downtown provides Old Southwest residents with convenience to public
services, commercial establishments, and the region's premiere cultural ame-
nities. It also has the City's oldest park and a nationally recognized elemen-
tary school. The neighborhood is bound on the north by Marshall and Day
Avenues, by the Roanoke River to the south and west, and Jefferson Street to
the east.
The purpose of this neighborhood plan is to build upon Old Southwest's
character and resources through the priority recommendations established by
residents and City staff. Residents ofthe neighborhood and the City will use
it to guide actions for neighborhood improvement. The plan is a component
of Vision 2001-2020, the City's comprehensive plan.
Neighborhood
Planning
The previous Old Southwest Neighborhood Plan was adopted by City
Council in 2003. In 2008, with adopted neighborhood plans for each neigh-
borhood in the City consistent with Vision 2001-2020, Planning staff chose
Old Southwest as the first plan to update. Two public meetings were held
at Highland Park Elementary School in 2008. The public input from those
meetings, combined with the policies of the previous Old Southwest Neigh-
borhood Plan and Vzsion 2001-2020, form the foundation for the recommenda-
tions ofthis plan.
. Old Southwest Neighborhood Plan
History
As the Norfolk Western Railroad created jobs in the City's dawning days
in the 1880s, a larger wealthy class emerged and began moving further from
downtown. Old Southwest was born in this first phase of the City's suburban
growth, with its large, grand Victorian mansions making it one of the premier
addresses in the area. After several decades of decline, it has experienced
almost a full cycle of revitalization. Today, it is in one glance a living ex-
ample and a vestige of the purest denotation of suburban settlement; life once
removed from the urban core, while not withdrawn or remote from it, still
obviously dependent on and linked to the City's institutions and functions.
The Colonial Era and
Early Settlement
By the mid 1700s it appears that two men had settled in and owned all
of what is now the Old Southwest neighborhood; William Alexander and
Thomas Tosh. Though little is known oftheir lives, they appear to have fared
exceedingly well in maintaining their estates through times of warfare and
unrest with indigenous peoples and the colonial powers. Both of these men
passed their estates on to their children and laid a foundation, figuratively and
literally, for the development of Old Southwest as we know it today.
Alexander owned 50 acres on the north side of the Roanoke River. The
house today known as the Alexander/Gish House is on this land and partially
named after the Alexanders. Tosh bought 120 acres of land from his brother
Tasker, who along with Mark Evans, settled much of the present day City of
Roanoke in the 1740s. By 1781, Thomas Tosh owned 426 continuous acres in
this area and had built a home.
/
The Carolina Road, as it is commonly referred to in Virginia, at this time
extended from around Philadelphia, Pennsylvania, to the interior of North
Carolina. The road was a path created by Native Americans who had' likely
traveled it for centuries. Today, Franklin Road roughly follows the path laid
by the Carolina Road.
The first Tosh home place has been deemed by some as the first brick
house in the Roanoke Valley. Built by Thomas Tosh, it was just off the Caro-
Iiha Road in the present day King George Avenue and Franklin Road lots
where a nursing home and rehabilitation center now sit. It was later referred
to as "Rock of Ages" as it was perched atop rock ledges. In the 20th century,
one of its last owners re-named it "Lone Oak."
Old Southwest Neighborhood Plan
A short distance from Lone Oak was Tosh's Ford, a shallow point at
which the Roanoke River could be crossed on the route of the Carolina Road.
Today, the bridge on Franklin Road that crosses the River and railroad tracks
is roughly in the location of Tosh's Ford. A Virginia Department of Historic
Resources landmark sign on Franklin Road entitled "A Colonial Ford" com-
memorates the travels ofa group of Moravians across Tosh's Ford on Novem-
ber 2, 1783, en route to Bethabara, North Carolina.
"Tosh's Ford and Evans Mill was the base of supplies for military expedi-
tions of colonial days in all this region" according to the Virginia Department
of Historic Resources' "A Guidebook to Virginia's Historical Markers." In
addition, in several entries in Frederick Kegley's "Virgina Frontier," the ford
was noted as the starting point for the planning and connection of several
roads that would later become vital to settlement in the valley.
Pre-Railroad; From
Gainesborough to
Big Lick
Thomas Tosh's only son, Jonathan, was said to have met his wife Elizabeth
on a chance romantic encounter at Tosh's Ford when the latter's carriage got
stuck and couldn't make the crossing. In 1805, their daughter Jane was born.
Perhaps as much as or more so than any other figure, she was connected to
Roanoke's earliest settlement, and to its burgeoning modernization.
In 1823 Jane Tosh married William Lewis, great grandson of General
Andrew Lewis. William and Jane (Tosh) Lewis had four sons that served for
the Confederacy in the Civil War. Day and Marshall Avenues both were origi-
nally named Charles and John Streets respectively, after sons of William and
Jane Tosh Lewis who died in the war.
Another son of William and Jane, Colonel Thomas Lewis, married Mary
Ingles in 1859, a distant cousin and relative of Mary Draper Ingles, locally
famous for her escape and trek from Shawnee warriors on the Ohio River af-
ter the Draper's Meadow Massacre in 1755. The two lived in Salem for about
30 years, before moving into the Lewis Reserve at 617 6th Street, one of the
earliest houses in the neighborhood.
Big Lick was incorporated as a town in 1874. In 1881, after a conceptual
deal had been agreed upon between the Norfolk and Western and Shenandoah
Valley Railroads (SVRR) to join their lines at Big Lick, a few prominent local
families hosted members of a railroad delegation as nightly accommodations
for travelers were then very limited. The widowed Jane Tosh Lewis was one
of such hosts, entertaining railroad officials at Lone Oak as they worked out
the details of what would be the single most defining contractual agreement
in the City's history.
Old Southwest Neighborhood Plan
The First Land
Companys of the Magic
Era'
By the time the City of Roanoke was chartered in 1884, the era of the
Magic City was well underway. With the land annexed into the City in 1882
and 1892, the neighborhood sprouted up in step with the magic pace of the
City.
The Roanoke Land and Improvement Company (RL&IC), a subsidiary of
Norfolk and Western, was chartered in 1881 to develop housing and infra-
structure in Roanoke. The RL&IC played a major role in the early develop-
ment of the neighborhood's eastern side, and several other land companies
formed to take advantage of the City's unmet need for new housing. In 1883,
railroad officials began building their homes on the east side of Jefferson
Street where the Carilion Community Hospital and Jefferson College of
Health Sciences currently sit. This area was known as "Orchard Hill," but was
dubbed "Official Hill" by locals for its abundance of railroad officials Jiving
in the upscale Queen Anne style mansions.
In addition to the RL&IC, the Virginia Company, a real estate and develop-
ment subsidiary for the SVRR, was another major developer on the eastern
side ofthe neighborhood. The National Register of Historic Places nomina-
tion for the Southwest Historic District (which includes Old Southwest) in
1985 noted the Virginia Company developed "one of the most prestigious sec-
tions of Old Southwest," which includes "three distinctive model homes" on
2nd Street to market the east side of the neighborhood to upper middle class
citizens. These three houses; 1112, 1130, and 1144 2nd Street, are still stand-
ing today, and according to the nomination, are the "most unusual examples
of romantic Victorian architecture in the district."
Between the development of the Virginia Company and the RL&IC, by the
early 1890s the eastern side ofthe neighborhood between Franklin Road and
Jefferson Street was home to a number of railroad officials and other fami-
lies that played vital roles in the City's development, the names of which are
too numerous to mention here. The earliest ofthe larger houses were usually
of the Queen Anne style popular during the Victorian era, while in the early
20th Century, several Colonial Revival mansions were built. There are still
numerous examples of these and other architectural styles in the neighbor-
hood today. (For a more detailed overview of the neighborhood's architectural
styles, refer to the City's H-2 Historic District Guidelines and the Residential
Pattern Book.)
While upscale development was taking place to the east, a number of
smaller, more modest homes were being built in the northern end of the
neighborhood. Some of the earliest houses in the neighborhood were on Day
Old Southwest Neighborhood Plan
and Marshall Avenues (then 7th and 6th Avenues respectively) close to down-
town. Miller's Hill, the area between Elm and Marshall Avenues, and 4th and
5th Streets, wasn't developed until after 1906.
In the same year that Orchard Hill was conceived, 90 acres of the Lewis
land was subdivided and put on the market. The Lewis Addition spanned
across most of the neighborhood west of Franklin Road with the exception of
the Gish property (Highland Park). The western side of the neighborhood was
largely developed after sales ofthe Lewis estate by the Janette Land Com-
pany. The Janette Land Company was formed in 1890, and named after Jane
Tosh Lewis.
Infrastructure and
Public Facilities
As with the rest ofthe City, the growth of housing and population in the
neighborhood in the late 1800s was at a faster pace than public services
could keep up with. Such improvements came gradually, and by the 1920s
the neighborhood was relatively filled out with modern infrastructure; side-
walks, paved streets, electricity, gas, and public sewer and water lines. Some
of the original brick sidewalks are still in use to this day. By 1891 there were
bridges across the river at Jefferson Street and Franklin Road, as well as two
railroad bridges north of Franklin Road. A fire station opened on the 300
block of Highland Avenue in 1911.
Old Southwest was already a well established neighborhood in the City
when construction of the Franklin Road street car line began in 1892. The line
originally went as far south as Highland Avenue, then in 1903 was extended
to Woods Avenue. The Highland Line began operation in 1908. It extended
from Franklin Road and Marshall Avenue, west to Fifth Street, south to Elm
Avenue, then west to Ferdinand Avenue.
Old Southwest Neighborhood Plan
The First Public Park
Although Woodland Park in Southeast Roanoke was open to the public,
it was privately owned. The land for Highland Park was purchased from
Nannie Gish in 190 I, making Highland Park the first City-owned park. As it
developed the park was heavily used by the neighborhood for various large
events and gatherings. In 1911 sports facilities were added at the top of the
park where fields were graded level.
Part of the land acquired from Gish was sold for the development of
homes on Washington, Walnut and Albemarle Avenues, and for Park Street
School. The school opened in 1907, was damaged by fire in 1920, and re-
built in 1921. Its name was changed to Highland Park in 1924.
Early Churches and
Synagogues
Three of the Valley's oldest churches are in or near the neighborhood; First
Baptist, Second Presbyterian, and Saint John's Episcopal. As Roanoke devel-
oped and attracted a substantial population of newcomers, the few churches
that were located downtown could not accommodate the rising population. A
few of the churches in the neighborhood today are a result of such expansion.
Saint John's Episcopal Church moved from Gainesborough to Church
Avenue, and finally to its present location at Jefferson Street and Elm Avenue.
Second Presbyterian also located near its growing congregation in the 1890s.
First Baptist Church was erected in 1875 across 3rd Street from where the
present church sits. It lies just outside the neighborhood, but expanded in Old
Southwest to accommodate one of the largest congregations in the Valley.
The United Brethren Church was at Franklin and Day Avenue by the late
1890s. Several other churches developed in the early to mid 20th Century,
such as Trinity Methodist and Saint Mark's Lutheran. Beth Israel Synagogue
was dedicated in 1926 on Franklin Road.
Old Southwest Neighborhood Plan
The Roaring Twenties
and the
Great Depression
The 1920s was a time of tremendous wealth creation and technological
modernization throughout America, until 1929 when the U.S. Stock Market
crashed and sent investors into a panic that would last through most of the
next decade.
Old Southwest reaped its share of the benefits of the I 920s, as it was a
wealthy neighborhood. Most of the streets were paved, Jefferson Street was
widened, and new infill development of houses and apartments continued,
bringing more energy and vitality. Yet it was during this era that the world
around Old Southwest began to catch up to its standards and offer alterna-
tives. The automobile's emergence made it feasible for people to live further
from downtown, the Highland Line street car was abandoned in 1929, and
South Roanoke began to emerge as the chic neighborhood of choice for the
well heeled and upper middle class, a number of which began to leave Old
Southwest.
The Great Depression's impact was obvious on the surface; Lone Oak was
foreclosed upon, the Saint Charles Hospital on Mountain Avenue closed, and
service on the Franklin Road street car line was discontinued, just to !lame a
few of many unfortunate events. Yet it is difficult to determine the true extent
of its long-term impact on Old Southwest. City real estate records indicate a
number of foreclosures on homes, but not a disproportionate amount. At the
same time many long-time homeowners maintained their properties, while
many sold their houses in the 1940s when the country was beginning to
recover.
Old Southwest Neighborhood Plan
Post World War II
The exodus of City residents to new suburban neighborhoods elsewhere
was a fact of life in post World War II America, a period of great economiC
expansion and prosperity for most of the country, but often at the expense of
older urban areas.
Roanoke and Old Southwest were not exceptions to these national trends.
As homeowners left the neighborhood, many if not most, of the large houses
were bought by investors who created several rental units in each. The auto-
oriented, suburban development trends and public policy of the times shaped
the neighborhood's eastern and northern boundaries in particular. A number
of houses were razed to make way for apartment buildings or offices, most of
which remain today. As automobile traffic increased, properties on the heav-
ily traveled streets - Franklin Road, Jefferson Street and Elm Avenue - were
redeveloped for commercial uses.
For over three decades the neighborhood's original fabric and status
declined until it was primarily inhabited by renters, and commercial estab-
lishments on its edges. By the 1970s, crime and blight came to define the
neighborhood, and its origin as one of the elite early suburbs was virtually
unknown to younger Roanokers.
Old Southwest Neighborhood Plan
Reclamation,
Redevelopment and a
New Name
In the early 1970s, with the assistance of a federal grant, a then small num-
ber of people committed to turning the neighborhood around into a permanent
renaissance of its past, formed the Old Southwest Neighborhood Alliance.
The organization later changed its name to Old Southwest, Inc. and became a
non-profit organization.
One of the organization's major accomplishments was the renovation and
lease of the Alexander/Gish House, which it lobbied City Council to save. In
1979 a lease agreement was signed, and with help from federal grants issued
through the City, the house was restored. It is still used as a meeting place for
the neighborhood today. Its first Holiday Parlor Tour was held in 1980.
In 1985 the Southwest Historic District was created and placed on the
National Register of Historic Places. This led to the current local H-2, His-
toric District in 1987, and the creation of the Architectural Review Board.
The years of suburban development and preference for new buildings in place
of the old, have been counterbalanced by the creation of the historic districts.
Federal, state and local governments all now realize the civic and economic
value of preserving their communities' architectural heritage.
Through the last 30 years or more the neighborhood has seen a fairly
dramatic increase in homeownership and overall improvement in property up-
keep. The eastern side of the neighborhood still has a number of single-family
homes and apartments, but over the years has become a viable office district.
Property values and sales rose significantly in the early 2000s and new infill
development, as well as rehabilitation of older houses continue. The City
began a redevelopment project of 17 houses on Miller's Hill in 2005. The
development of the Janette Avenue Townhomes is also currently underway on
the former "Victory Gardens" site where residents followed the patriotic trend
of planting vegetables during war times.
Homeownership and a sense of community have returned to Old South-
west. Residents today are proud of their neighborhood and the diversity of
people that live in it. The sense of history and sense of place are one in the
same on the streets of Old Southwest. Although it has weathered periods of
sweeping change and instability, Old Southwest is not haunted by its past,
figuratively or literally. Rather, it manages to wear its past on its sleeve, a past
that today evokes a warm resilience that continues to comfort those that call it
home.
Old Southwest Neighborhood Plan
Neighborhood
Demographics
In 1990, the total population of Old Southwest was 3,771 (Of Census Tr~ct
12, which covers an area approximate, but not precisely, to the boundaries of
Old Southwest). The population decreased by four percent (3,628) between
1990 and 2000, resembling the City's gradual decline over the same period.
Additional factors in the reduced population of Old Southwest are the conver-
sion of homes from multi-family structures back to their original single-fam-
ily use, and changes in the zoning ordinance that increased square footage
requirements per unit. Nationwide, the 2000 Census also reports a decrease
in household size. These factors - more single-family units and households
with fewer residents - have contributed to a slight population decline in Old
Southwest, yet during the last decade the neighborhood has attracted a more
stable population base.
As shown in Table 1 below, racial diversity in the neighborhood has
increased over the last decade, with a six percent increase in the number of
African Americans and a five percent increase in the population of other non-
white ethnic and racial groups.
Table 1: Old Southwest Population Trends, 1990-2000
1990 2000 Difference
Population 3,771 3,628 -4%
Households 2,061 1,918 -7%
White 90% 79% -11%
African 9% 15% +6%
Americans
Other races 1% 6% +5%
o - 17 years old 19% 17%* - 2%
18 - 34 years old 35% 33%** -2%
35 - 64 years old 31% 39% +8%
65 years and 15% 11% -4%
over
Source: Us. Census Bureau,
*Refers to ages 0-19
* * Refers to ages 20-34
Old Southwest Neighborhood Plan
The neighborhood has experienced a decline in all age groups since 1990
with the exception of people aged 35-64, which increased by eight percent.
Despite decreases in all the other age groups, the percentage of young adults
(20-34 years old) living in Old Southwest (33%) is significantly higher than
that for the City as a whole (21.3%). This suggests that Old Southwest has
become an attractive place for young adults.
Old Southwest may continue to experience an increase in young adults
due to its location adjacent to downtown and the South Jefferson Redevelop-
ment Area (SJRA). It is estimated that the SJRA will create positions for over
2,000 prospective employees once all phases are complete.
Table 2: Education for Population 25 Years and Over, 2000 U.S.
Census Bureau.
Percent with Less Percent high Percent with
than a 9th grade school graduate bachelor's degree
education or higher or higher
City of Roanoke 7.3 76.0 18.7
Old Southwest
(Census Tract 10.7 71.6 21.0
12))
Source: Us. Census Bureau,
The educational attainment data shown above in Table 2 points out an
unusual juxtaposition. Old Southwest has a higher percentage of college-edu-
cated residents than the City overall, yet at the same time has a higher per-
centage of residents with less than a high school education.
Demographic data is not available for the neighborhood since 2000, as
the next decennial Census is conducted in 2010. Recent Census population
estimates show a decline in the City's population, however the Weldon-Coo-
per Research Center at the University of Virginia has estimated that the City's
population has recently trended upward. It is expected that Old Southwest
will show significant changes in the 2010 Census, namely a decrease in
population, an increase in households, and higher educational attainment and
income levels.
Old Southwest Neighborhood Plan
Neighborhood
Organization
Old Southwest, Inc. was created in 1974 under the name Old Southwest
Neighborhood Alliance. The organization was founded with the assistance
of a federal grant that identified it as one of five core neighborhoods in need
of revitalization. At the time there was a small group of residents committed
to saving the neighborhood's historic structures and reducing the crime and
poverty that had contributed to its overall decline in previous years. Since
then it has become a registered non-profit organization (501(c) (3)) and grown
to include four officers with a board of directors, plus 13 committees that
oversee various projects and focus on specific neighborhood goals.
Old Southwest, Inc. was instrumental in the City's establishment of the
Southwest Historic District (a large portion of which comprises the H-2
Historic District), and in preserving the City-owned Alexander/Gish House at
Highland Park, which it now leases from the City and meets in regularly. In
addition, the organization has spearheaded numerous projects to improve the
park itself, several of which were assisted with grants from the City. Recently,
the organization partnered with NewVa Connects to gain City approval for a
dog park in Highland Park. Block Pride is another regular event the organiza-
tion created. Twice a year neighborhood residents pitch in and help clean up
trash on Elm, Day and Marshall Avenues. The City provides trucks and labor
to haul the trash away.
The Old Southwest Parlor Tour is the organization's only fund raising
event. Started in 1980, the tour showcases approximately 10 homes each year
and allows the public to view the interior of each. Paying visitors often walk
from house to house, while in recent years a shuttle service has also been pro-
vided. The tour is usually scheduled on the first weekend of December, with
scheduled visiting times over the course of two days. It has attracted nearly
a thousand visitors in some years and has increased public exposure of the
neighborhood tremendously.
In 2008 Old Southwest, Inc. received second place in the Neighborhood
of the Year Award in the Social RevitalizationlNeighborliness category from
Neighborhoods USA for its Food with Friends event. Food with Friends, now
in its third year, is a monthly potluck event hosted by different households
each month. A different culinary theme is chosen for each event and neigh-
borhood residents contribute accordingly.
Old Southwest, Inc. has done a number of grant projects with the City,
particularly for infrastructure in Highland Park. At present, the organization is
installing period street lights on Elm Avenue and Franklin Road, using funds
it obtained through the City's Neighborhood Development Grant Program.
Old Southwest Neighborhood Plan
Over the past 10 to 15 years, a strong community of dedicated homeown-
ers has established itself on Day and Marshall Avenues between 5th Street
and Ferdinand Avenue. These homeowners started the Block Pride cleanup
days, held weekly dinner meetings, and generally share information and assist
each other with various household projects, while reporting illegal or suspi-
cious activity to the police.
As the neighborhood continues to attract more homeowners, membership
in Old Southwest, Inc. has likewise increased. Its coordinated efforts were
a large part of the original Old Southwest Neighborhood Plan and ofthis
update as well.
Old Southwest Neighborhood Plan
Priority
Initiatives
Based on resident input and the staff's evaluation of conditions in Old
Southwest, five priority initiatives have been identified for this plan:
Code Enforcement - continue the Rental Inspection Program, general code
enforcement, and identify properties to be targeted by the Code Team.
Residents cited this as the top priority.
Highland Park - work with Parks and Recreation to develop a master plan,
potentially including pathway and greenway connections.
Village Center - Enhance the 5th Street village center with streetscape
improvements between Marshall and Mountain Avenues per the Street
Design Guidelines.
Transportation:
a. Evaluate and consider altering Elm Avenue between Ferdinand Avenue
and Franklin Road to:
i. Evaluate the intersection of Elm and Ferdinand Avenues at the
Wasena bridge, and the addition of parking lanes and bicycle lanes if
possible on each side of the street.
ii. consider improvements at the intersection of Elm Avenue and
Franklin Road to enhance the pedestrian crossings.
b. Improve the Jefferson Street corridor per the Street Design Guidelines
and promote mixed use development that will create a seamless
transition between the neighborhood and downtown.
Public Safety - continue to focus on crime prevention in the neighborhood
and maintain regular attendance at meetings by Police officers. Assist the
neighborhood with long-term record keeping of criminal activity to evalu-
ate progress.
I
Old Southwest Neighborhood Plan
Community Design
Development Pattern
Old Southwest was developed as an early suburb close to downtown and
was originally platted in the typical fashion ofthe time; two-lane streets with
40 to 50 feet of right-of-way set in a grid street pattern with 10 foot alleys in
the middle of each block. Many lots were large (50 feet or more wide) for its
era, though there were a number of lots only 25 feet wide. The rolling topog-
raphy of the neighborhood adds to its attractiveness and offers broad vistas in
some areas, while not steep enough in any section to make access a challenge.
Much of Highland Park is atop a hill; while other areas of the park are on
hillsides.
Most of the houses in Old Southwest are two story structures with an attic,
though in later years some one-storey homes were built in the neighborhood.
Architectural styles offer a good representation of the various styles of the
late 19th and 20th Centuries. On some blocks early two-storey Victorian
houses are next door to modern one-storey offices. Several small 'pocket
commercial' structures are scattered around the neighborhood. These struc-
tures typically were 'zero lot line' dev'elopments, i.e. the building facade is
flush with the sidewalk with no front yard. Residential structures in the neigh-
borhood typically are set back from the sidewalk at least 15 feet in a consis-
tent pattern throughout each block, though later developments often didn't
observe these patterns. Many early houses were built well above the grade
of the street and are bounded by stone or concrete retaining walls, many of
which still exist today. Wrought iron fencing was common in early develop-
ment, but is not a prevalent feature today. Most streets are lined with concrete
or brick sidewalks. Street trees are a common feature on many streets, how-
ever there are noticeable gaps that new trees should be planted in. Most of the
planting strips between the sidewalk and curb are no more than two feet.
The neighborhood has six churches and a synagogue. Highland Park is a
33-acre park and is the City's first public park. Across from the park is High-
land Park Elementary School. Both of these public institutions are central
to the neighborhood and have long been a source of pride for neighborhood
residents.
Two streets in the neighborhood have seen significant increases in traf-
fic for several decades as the Roanoke Valley has grown, creating barriers
between different areas. Franklin Road and Elm Avenue both are used heav-
ily by commuters from other parts of the City and Roanoke County en route
,
Old Southwest Neighborhood Plan
downtown and northward. The volume of traffic on these streets makes them
difficult to cross for pedestrians at some intersections. The most important
intersections in the neighborhood are Ferdinand and Elm Avenues at the
Wasena bridge, 5th Street and Elm Avenue, and Franklin Road and Elm
Avenue. All ofthese intersections are gateways into the neighborhood. These
intersections and these streets are addressed in greater length in the Transpor-
tation chapter.
In part due to the traffic patterns, Old Southwest currently has three dis-
tinct areas:
· Highland Park - south of Elm Avenue and west of Franklin
Road. This is the core ofthe neighborhood and has the highest
concentration of owner-occupied housing units.
· Mixed-Use District - east of Franklin Road. This area has a mixture of of-
fice and residential uses, including a number of modern buildings.
· Elm, Day, and Marshall Avenues - north of Elm Avenue, adjoining
downtown and the Mountain View neighborhood. While the northern end
of the neighborhood has the same development pattern and architectural
style housing as the Highland Park area, it is somewhat disconnected from
the neighborhood by the traffic volume on Elm Avenue. This area has
higher concentrations of multifamily and sub-standard housing, however
crime has dropped significantly in recent years. This area is an important
interface with downtown and needs to become a seamless transition.
Overall, the community design of Old Southwest must be regarded in a
comprehensive manner; the H-2 guidelines apply not only to structures but
also the streetscapes and yards which accompany them. Maintenance of the
neighborhood's public facilities and streetscapes is as much a priority to
residents as maintenance of their own homes. Future public investment in the
neighborhood should be undertaken with that in mind.
Old Southwest Neighborhood Plan
H-2 Historic District
The H-2 Historic District overlay zoning regulates design features on the
exterior of all structures in the neighborhood, as well as improvements on
public property. The H-2 District began as the "Neighborhood Preservation
District," which was adopted by City Council in 1987. The district comprises
a large portion of the Southwest Historic District, which was placed on the
National Register of Historic Places in 1985.
Properties within National Register districts are eligible for state and
federal tax credits. Owners must apply, and then comply with rehabilitation
design guidelines to restore structures to their proper era of historic signifi-
cance. Aside from tax credit applications, properties within National Regis-
ter districts are not subject to historic district regulations unless the locality
creates a local district, such as the H-2. Property owners should be aware that
City (B-2) and state and federal processes are not connected. City staff often
guides property owners interested in these tax credits, but does not administer
them. However, the design guidelines of each are very similar. In fact, the
H-2 Design Guidelines are largely based upon the Department of Interior's
(National Register) standards.
While the H-2 District and the City's design review process is not directly
linked to state and federal tax credit projects, the City offers real estate tax
relief to owners of properties in the H-2 District that improve old structures.
The Partial Tax Exemption on Rehabilitated Buildings program provides tax
relief to owners of structures in the district over 25 years of age. Applicants
must apply prior to starting any renovation work, so that an on site inspection
can be conducted by a Real Estate Valuation appraiser. In order to qualifY for
the tax exemption, the property's assessed value must be increased by 40%
or more, and designed for residential use. Properties in the H-2 District are
eligible for twice the period of tax relief than are most in the City. Old South-
west utilizes the Partial Tax Exemption on Rehabilitated Buildings program
more than any other neighborhood in the City.
All of Old Southwest is within the H-2 District. The Architectural Review
Board (ARB) is responsible for the review and authorization of work on
the exterior of buildings in the district per the H-2 Historic District Design
Guidelines. Prior to making any changes to the exterior of their property,
owners must first apply to the Agent to the ARB, which is a City staff person
in the Department of Planning Building and Development.
Old Southwest Neighborhood Plan
Old Southwest Neighborhood Plan
The ARB is a body of seven citizens appointed by City Council to serve
no more than three four year terms. The ARB must have at least 3 architects,
while other members must have a demonstrated interest in and knowledge
of historic preservation and the history of the City of Roanoke. The mission
of the ARB is to preserve, protect and enhance the character of significant
historic, architectural or cultural properties located in historic districts by en-
suring the design compatibility and appropriateness of new construction and
rehabilitation and restoration of existing structures. The Board also identifies
historic properties and recommends historic designation for such properties.
The H-2 Historic District Guidelines provide the ARB and property owners
with information about the various architectural styles found in the neighbor-
hood, and appropriate treatment for their preserVation. The guidelines were
updated in 2007 after a series of public meetings and extensive study by the
ARB. In addition, as a result ofthe input received during the update process,
several administrative changes were made to improve the application and
. monthly meeting processes.
Old Southwest, Inc., while not affiliated with the City or the ARB, helped
facilitate the creation of the distrcit, and has since helped a number of neigh-
borhood property owners research their historic homes. In 1983 the organiza-
tion created a file on each structure in the neighborhood, including a current
photograph. Since then additional historic photos and documents have been
added to the files. These files are often made available by Old Southwest, Inc.
and used in conjunction with ARB Applications for historical information.
Old Southwest Neighborhood Plan
Zoning and
Land Use
The highest priority of the previous Old Southwest Neighborhood Plan
was to make zoning changes to encourage village center development on 5th
Street and facilitate a greater balance between single and multifamily hous-
ing units. Per the guidance of the plan, in 2005 the City adopted a new zoning
ordinance and Old Southwest was perhaps altered more than any other area of
the City. Though not coinciding precisely with the three aforementioned areas
of the neighborhood, there are essentially three main zoning districts that
reflect the transitions, RM-l, CN, and MX.
The 2005 zoning map reduces density on properties that still have the po-
tential to be single-family. West of Franklin Road the vast majority of proper-
ties are zoned RM-1, Residential Mixed Density. This district allows single-
family by right, but requires duplex uses to be approved in a public hearing
before the Board of Zoning Appeals. Franklin Road and most of the proper-
ties to the east are zoned MX, Mixed Use, which allows office and residential
uses. The residential zoning on Clarke and Maple Avenues is an exception.
Most of the area identified in the Old Southwest Neighborhood Plan as the
5th Street village center is zoned CN, Neighborhood Comrilercial.
With many of its original buildings intact, the neighborhood is dominated
by single-family and multifamily residential forms. Some of the larger struc-
tures along Franklin Road and east of Franklin Road are occupied by light
commercial uses such as offices. During the latter half ofthe 20th century,
many single-family dwellings were converted to multifamily dwellings.
However, over the past 10-15 years, the trend began to reverse with signifi-
cant numbers of homes restored to single-family use.
The zoning changes made in 2005 reinforce the private investment that has
gone into the neighborhood, and aim to protect those investments as much
as possible. At the same time, many apartment buildin'gs were constructed in
the neighborhood, and any other use ofthese properties is for the most part
impractical. Therefore, several structures that were originally built to house
apartments were zoned RM-2 in the update of the ordinance in 2005, which
allows them to be used as single or multifamily.
Some neighborhood homeowners have requested the City downzone these
structures or allow office or other low impact commercial uses in these prop-
erties that would make them more attractive and reduce density in the neigh-
borhood. While understanding these concerns, it is important that a balance of
housing options are available in the neighborhood, and that renters are as wel-
come as homeowners (though zoning cannot dictate whether units are rented
or sold). It should also be noted that there are a few apartment buildings in the
Old Southwest Neighborhood Plan
neighborhood that were built prior to World War II and are significant to
the architectural heritage of the neighborhood.
At the same time, there has been a long history of sub-standard rental units
in the neighborhood, and often criminal activity has been associated with
these same properties. Code enforcement was one of the priority initiatives
of the original plan, and residents were adamant in public workshops that it
should be the highest priority of this update. Residents would like to see com-
munication improve between City staff, residents, and the Commonwealth
Attorney's office that prosecutes such cases. In addition, residents urged the
City to request legislative amendments from the Virginia General Assembly
that would bolster the City's police powers in enforcing local ordinances.
City staff, neighborhood residents, and Old Southwest, Inc. should con-
tinue to communicate as they have in the past when there are problems. In
addition, alternative strategies to improve such properties should not be ruled
out. Specific zoning and land use recommendations are not included in this
plan. However, such changes should be considered in the long term vision for
these properties.
5th Street
Village Center
The Fifth Street village center identified in Vision 2001-2020 was rezoned
in 2005 per the Future Land Use map of the original plan. Village centers are
centers in neighborhoods containing a mixture of higher-density residential
uses and neighborhood commercial uses. They serve as the focus of neigh-
borhood activity and vary in size and scale depending on the nature of . uses
and size of the surrounding area. Village Centers should be dense, compact in
size, and identifiable. Centers generally have fixed limits so that commercial
activity does not encroach in the surrounding residential areas. Some ideal
village center commercial uses are restaurants, coffee shops, convenience
stores, specialty shops and small retail establishments. Live/work space is
also an appropriate use for village centers. Live/work space is a mixed-use
tactic that employs office or retail use on the bottom floor and residential
use in the upper floor of a structure. In recent years the City has encouraged
and seen an increase in such uses, particularly in the expansion of down-
town housing options. To encourage a pedestrian environment and desirable
streetscape, buildings in village centers should be placed close to the street,
immediately adjacent to the sidewalk.
Old Southwest Neighborhood Plan
Further development and enhancement of the 5th Street Village Center
was cited by residents as one of the top priorities for improving the neighbor-
hood. In 2005 the zoning map adopted by City Council zoned several parcels
for residential use that were identified in the future land use map of the Old
Southwest Neighborhood Plan as village center properties. Only the proper-
ties that were at the time of a commercial use, were zoned CN, Neighborhood
Commercial. However, all of the properties in the village center of the future
land use plan, will be publicly considered for village center uses if appropri-
ate plans and rezoning application are submitted. The structures in question
are of a residential design. The current zoning will allow these properties to
be used for residential development until appropriate steps are taken to con-
vert them into commercial uses. If and when such requests are submitted, the
public will have the opportunity to review the plans and comment.
Future Land Use
The future land use map has been updated from the previous plan to reflect
the zoning changes made in 2005. While it primarily matches the zoning pat-
tern, a couple of areas are identified for potential changes.
The future land use map of the neighborhood reflects a balance between
the desired development pattern that resid~nts would like to see and the exist-
ing conditions and land use in the area. This map will be used as a guide for
the zoning of the neighborhood whenever zoning ordinance and/or zoning
map amendments are proposed.
The overall land use plan reflects the neighborhood's core residential
function, its physical relationship to downtown to the north, to existing and
proposed commercial/institutional uses to the east, and to natural and physi-
cal barriers to the south and west.
The core residential area, primarily located to the west of Franklin Road, is
slated to remain residential with single-family housing the predominant use.
Large public open spaces should be retained and enhanced, and appropriate
natural buffers to the Roanoke River should be established and maintained.
The land use plan also recognizes a small existing node at the intersection of
Elm Avenue and Ferdinand Avenue for small scale low intensity commercial
activity.
To the east of and including Franklin Road, is an area proposed to remain
a combination of residential and office uses. The area along the Jefferson
Street corridor, south of Mountain will remain a commercial corridor, though
the range of future commercial uses should be focused on those complimen-
22
Old Southwest Neighborhood Plan
tary to the neighborhood and to redevelopment efforts further south along Jef-
ferson Street. Jefferson Street is Roanoke's historic main street and it should
extend the development pattern of downtown while at the same time provid-
ing a transition to outlying neighborhoods.
The northeastern portion of the neighborhood should provide a transition
between the neighborhood and the commercial uses to the north in the core
of downtown. This area should have a mix of downtown housing and com-
mercial uses at densities higher than in the core ofthe neighborhood. These
types of uses include a mix of residential structures, with those south of Elm
Avenue not exceeding three stories, restaurants, offices, convenience/special-
ty retail establishments, and financial institutions, oriented to the street with
appropriate site/landscaping improvements with off-street parking to the rear
or in an enclosed structure.
In addition to the 5th Street Village Center, an area that should be con-
sidered for land use changes is the north side ofthe 600 block of Marshall
Avenue. These properties are currently zoned D, Downton, but should ideally
be developed for residential use consistent with the opposite side of the street.
Most of these lots are vacant at present, and their small size would limit vi-
able residential development. However, combining some or all of these lots
would create a good opportunity for infill residential development.
Grandfathered
Land Uses
Many properties in Old Southwest are "non-conforming" and have "grand-
fathered" land uses. The grandfather clause is a legal distinction that grants
a property owner the right to continue an established use after a locality
changes the zoning of the property. In addition to land uses, building and lot
dimensions can also be considered "nonconforming."
In Old Southwest, a number of multi-unit structures are non-conforming
with the current zoning ordinance. The number of such properties increased
significantly after the adoption ofthe new zoning ordinance in 2005. While
these properties do not meet the intent of the zoning ordinance, it is important
to recognize their legal rights to continue in the manner in which their use
was originated.
Community Design Issues:
· At intersection with Elm Avenue, 5th Street is not conducive to
pedestrian friendly, village center development
Lack of street trees on some streets
Old Southwest Neighborhood Plan
~
,
Old Southwest
Current Zoning
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I - [ZZI MX: Mixed Use
~_I CN: Neighborhood Commercial ~;::j MX(c): Mixed Use w/Conditions
CN(c): Neighborhood Commercial w/Conditions D RM-1: Single-family, Limited Duplex
_ 0: Downtown _ RM-2: Mixed Density Residential
D(c): Downtown w/Conditions _ ROS: Recreation & Open Space
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Old Southwest
Future Land Use
Village Center
Old Southwest Neighborhood Plan
Residential Development
The City's Strategic Housing Plan identifies Old Southwest as an "urban
advantage neighborhood" and notes that it has generated most ofthe applica-
tions to the Department of Real Estate Valuation for rehabilitation tax exemp-
tions (formerly referred to as "tax abatement"). The plan identified the north-
ern edge of the neighborhood, particularly Elm, Day, and Marshall Avenues
as a neighborhood strategy area. Since the previous Old Southwest plan was
adopted in 2003, and the Strategic Housing Plan in 2006, significant progress
has been made in this section ofthe neighborhood, while new development
and extensive renovations are underway in other areas.
Residents say the quality of housing is a major draw for the neighbor-
hood. Preserving the early housing stock retains the neighborhood's sense of
character and continuity in design. While new housing units have been added
over the years, signaling confidence, the growing real estate market in the
neighborhood has been fueled primarily by private investment in the renova-
tion and restoration ofthe neighborhood's original homes.
The need for a more appropriate balance between single-family and multi-
family units was a recurring theme expressed by Old Southwest residents
during the planning process of the original plan. City residents also raised
this sentiment during the development of Vision 2001-2020. As a result, a
housing policy in Vision 2001-2020 states, "The City will have a balanced,
sustainable range of housing choices in all price ranges and design options
that encourage social and economic diversity throughout the City."
According to the 2000 Census, Roanoke has 45,257 housing units, 64.7%
of which are single-family. The City's homeownership rate is 56.3%. In con-
trast, Old Southwest has 2,177 housing u,nits, 1,918 of which are occupied.
Only 22% ofthe occupied units are owner-occupied, with multi-family units
making up over 84% ofthe total. The 2010 Census data will undoubtably
reveal significant shifts in these numbers with greater owner occupancy in the
neighborhood. r
Since the previous plan's adoption, several significant development proj-
ects have gotten underway, including Miller's Hill, renovation ofthe former
Cotton Mill building just outside of the neighborhood on 6th Street, and a
townhouse development on Janette Avenue.
Old Southwest Neighborhood Plan
Janette Avenue (Victory
Garden) Townhomes
'''Victory Gardens" became an
international trend during World Wars
I and II to reduce food costs. The land
of the Janette Avenue Townhomes was
once used for neighborhood garden-
ing.
Source: Wikipedia
The Janette Avenue Townhomes is the largest development of new
construction the neighborhood has seen in many years. The site of the town-
homes was once the neighborhood's "Victory Gardens," where neighbor-
hood residents planted fruits and vegetables during World Wars I and II.
The development of these units addresses two major needs identified in the
Strategic Housing Plan; increasing the homeownership rate, and the supply of
townhomes and condominiums, which were previously lacking in Roanoke's
market.
In late 2003 development of six new townhomes on the western end of
Janette Avenue began. By early 2005 all of the units were complete, sold and
occupied. In 2006 the same developers were granted a certificate of appropri-
ateness from the ARB to bulid 20 similar townhomes on over three and a half
acres on the western end of Janette and King George Avenues. At the time of
the planning process, a few ofthese units were occupied, while construction
is not yet complete on the majority. Once finished, the 20 units will be spread
among five groups with four units side by side.
Janette Avenue was extended for the development and now connects to
King George Avenue in a semi-circular pattern. Private alleys were created to
the rear of the units for access to off-street parking and space for solid waste
pickup. The design of the site followed the traditional development pattern of
the neighborhood as much as possible, while adjusting to the limitations of
the site, such as the railroad tracks and the flood plain.
The site has almost two acres of "common area" that will be maintained
by a homeowner's association, most of which is green space. A number of
trees had to be cleared for the development, however many new trees have
been planted to restore the natural buffer between the railroad tracks and the
neighborhood.
Old Southwest Neighborhood Plan
Table 3: Housing, 1990-2000
Source: u.s. Census Bureau
Table 4: Housing, 2000 - 2008
Source: City of Roanoke, Real Estate Valuation
* Values of '0' were not included in calculation, but are considered a transaction
**Denotes no. of parcels, not housing units, & assumes occupancy based on mailing address
Miller's Hill
In 2005, a private investment group approached the Roanoke Redevelop-
ment and Housing Authority (RRHA) about selling 17 properties on the 400
block of Day Avenue at a minimal cost. The RRHA subsequently not only
purchased the properties with funding from the City, but also began an exten-
sive and comprehensive historic renovation of the structures to return them
to their roots as single-family homes. The RRHA partnered with Hill Studio,
Breakell, Inc., Old Southwest, Inc., real estate agencies and various City staff
to fine tune a plan for each structure based on its specific history and current
market demands.
Several homes sold quickly, some before construction was completed.
At present, the project has slowed down due to the national housing market
slump. However, recently several more units were sold.
Old Southwest Neighborhood Plan
Cotton Mill
The redevelopment ofthe former Cotton Mill building on 6th Street just
north ofthe neighborhood began in 2007. The building will feature 108 units,
and will include several live/work units that will cater to artist studios.
The redevelopment of the Cotton Mill property with full occupancy of
residential units will alter the area considerably, and should provide a much
needed boost to the blocks of Marshall Avenue nearby. The parking lot for the
Cotton Mill residents faces 'and will be accessed from Marshall Avenue. On-
street parking will need to be monitored in the area in response to increased
demand. The visibility and activity of residents in the area will help connect
the northern end ofthe neighborhood to downtown, and make the area more
attractive for potential homeowners.
Elm, Day, and
Marshall Avenues
Despite the strong civic pride that exists among some homeowners in this
area, there remains great room for improvement. Several of the neighbor-
hood's poorly maintained rental properties are on these streets, and criminal
activity is still a major concern.
The best long-term solution for Elm, Day, and Marshall Avenues is an
improved housing stock with more homeowners to complement those already
there. There are a number of structures that offer opportunities for the kind
of redevelopment that's occurred elsewhere in the neighborhood. This part
of the neighborhood is in greatest need of improvement, which should be
considered in any future investment in Old Southwest.
Old Southwest Neighborhood Plan
Health Department Site
The City Health Department, located on 8th Street abutting the northern
edge of Old Southwest, is in the process of relocating its current offices. The
City owned 1.7 acre site is proposed for a residential development. Once the
move is complete, a request for proposal will likely be advertised to attract
developers. The site offers another opportunity to redevelop a significant
space close to the neighborhood and bring in new homeowners to the area.
While this site is just outside the boundaries of Old Southwest, its develop-
ment could have a tremendous impact on Marshall Avenue and the northern
side of the neighborhood. Old Southwest residents should take an active role
in any public meetings pertaining to this site, and any development should
compliment the neighborhood in terms of land use and design. It lies within
the H-2 Historic District, thus requiring the design of the site and structures
be approved by the ARB, as well as any demolition.
Key Issues:
· Abundance of non-conforming residential units
· Concentration of sub-standard units on portions of Elm, Day,
and Marshall Avenues
· Lack of market activity on portions of Elm, Day, and Marshall
Avenues
Old Southwest Neighborhood Plan
Economic Development
As previously noted, Old Southwest's commercial development consists
of a concentration of office uses on and to the east of Franklin Road, and
miscellaneous pocket or corner establishments in the western portion of the
neighborhood. However, there is substantial redevelopment underway near
the edges of the neighborhood, with potential projects on the horizon as well.
The e~pansion of the central business district around the Jefferson Center
has promoted revitalization at the northern edge of the neighborhood around
Sixth Street and Marshall Avenue.
Jefferson Street is a commercial corridor that extends into downtown and
is the eastern edge ofthe neighborhood. Jefferson Street is lined predomi-
nantly with medical offices and parking lots, however the Jefferson Street and
Walnut Avenue area has several other commercial amenities. In addition, the
office district between Franklin Road and Jefferson Street, includes a variety
of services. Elm and Ferdinand Avenue intersect at a busy thoroughfare by the
Wasena Bridge. Currently, there are two commercial establishments at this
intersection.
During the public workshops residents expressed support for more pocket
commercial uses and improvements to the village center to attract more ser-
vices.
Village Center
The Fifth Street village center has seen little development of neighborhood
commercial land use. However, some plans are in progress and nearby prop-
erties that are currently available offer opportunities to spur some economic
growth and transform this area with a seamless transition from the neighbor-
hood to the Jefferson Center area and downtown. One positive development
is the convenience store at 5th and Elm, which recently added gas pumps and
underwent a significant transformation in the appearance of the building as
well as the general operation ofthe business
The redevelopment ofthe Cotton Mill building on 6th Street just north of
the neighborhood is currently underway. As it is currently planned, the build-
ing will feature 108 units. Beside and across from the Cotton Mill on oppos-
ing corners of Marshall Avenue and Sixth Street are two recently redeveloped
buildings, one as a restaurant, the other as the property management office for
the Cotton Mill.
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Old Southwest Neighborhood Plan
Two City-owned properties near the village center offer developmentop-
portunities:
· The former YMCA building at the corner of Church Avenue and 5th
Street. This building has been vacant since the development of the new
YMCA across the street. The site is over 1.2 acres and includes the 57,
868 square foot building and a parking lot. At present, the City has a
developer under contract to redevelop this site with commercial and
residential units.
· Fifth Street and Luck Avenue. This property is over 1.3 acres and is
currently being used as a parking lot with no structures on it.
Both ofthese properties require a plan for mixed use with parking. Both
are also within Enterprise Zone One A, making them eligible for several
incentives.
Due to the current and potential projects near the 5th Street village center,
it is recommended that the boundaries and concept of the village center be
expanded. While zoning changes aren't necessary, streetscape improvements
should be considered that will define the area, and make it more attractive,
and pedestrian friendly.
Key Issues:
· Lack of a sense of place and attractiveness in the 5th Street
village center
· Lack of commercial services within walking distance
Old Southwest Neighborhood Plan
Transportation and
Infrastructure
Existing Transportation
System
The streets of Old Southwest are arranged in a traditional grid pattern, with
most characterized by narrow lanes, on-street parking, sidewalks and street
trees. The neighborhood's local streets are a good example of how residential
streets should be designed to accommodate vehicles while not compromis-
ing safety and pedestrian access. Most of the intersections have four stop
signs, a feature that is rarely employed elsewhere in the City. The stop signs,
combined with the relatively narrow width of the streets and the presence of
parked vehicles, keep traffic at a reasonable speed. These features should be
maintained, though additional tree planting is needed on most streets through-
out the neighborhood where the planting strips are wide enough.
Old Southwest has an urban design feature that also functions as a traffic
calming device, Argonne Circle, which was originally designed as a park.
Argonne Circle is located at the intersection of King George Avenue and
Fourth Street. Neighborhood residents expressed the importance of maintain-
ing this feature. Calvin Place, at 4th Street and Janette Avenue, was originally
a counterpart to Argonne Circle, however it was impacted by the development
of the Roy L. Webber Expressway (Route 220) and half of it is now privately
owned. Interest in seeing this portion of Calvin Place acquired and restored as
public green space was expressed in the public workshops.
In contrast to the residential. streets in the neighborhood, which have man-
ageable volumes and of traffic at reasonable speeds, Old Southwest has four
collector streets which link to arterial streets; Franklin Road, Elm Avenue, 5th
and Jefferson Streets. These streets bring large numbers of vehicles through
the neighborhood every day. These streets, Jefferson and Fifth Streets, Elm
Avenue, and Franklin Road, all need to be evaluated for future changes that
will maintain their current function while better integrating them into the
neighborhood.
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Old Southwest Neighborhood Plan
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Old Southwest
Street Framework
Collector Streets
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Old Southwest Neighborhood Plan
Franklin Road
Franklin Road is the major arterial street that serves the neighborhood.
Franklin Road connects to Routes 419 and 220, which are major arterial
routes for the southwestern side of the valley. Franklin Road is also one of
the City's main gateway streets, connecting to downtown via Old Southwest.
The capacity of the street is adequate for projected traffic and there are no
current plans for improvements to Franklin Road, however some intersections
need to be improved for pedestrian safety, most notably at Elm Avenue.
Most of Franklin Road is two lanes wide. The northern end widens as it
enters downtown. At its southern end it has two travel lanes and a center turn
lane that alternates sides in different blocks. The turn lanes allow access to
the offices along the street while allowing through traffic to continue without
stopping. At the same time however, the continuous flow of traffic makes
Franklin Road difficult to cross for pedestrians. A traffic signal at Walnut
Avenue is the only point at which motorists might have to stop before or after
Elm Avenue. Intersection improvements that would improve pedestrian safety
and accessibility .should be considered for the most frequently traveled streets.
Due to the narrow width of the streets intersecting Franklin Road, altera-
tions to the curb might negatively impact turning radii. Therefore, changes to
the street pavement such as stamped or painted crosswalks, are likely to be
preferable.
Overall, given the land use and volume of traffic on Franklin Road, it is a
street that at present adequately serves the neighborhood and commuter traf-
fic. However, as previously noted, it is not easy to cross for pedestrians. Short
term changes to Franklin Road should focus on pedestrian accommodations at
the intersections, while long-term the street should be evaluated per the City's
Street Design Guidelines to determine if more substantive design alterations
need to be implemented.
Elm Avenue
Elm Avenue connects to Route 221, also a major arterial route for the
southwestern side of the valley. For this reason, it is a busy street. Traffic is
often backed up during peak times at the intersection of Ferdinand Avenue on
the Wasena bridge, and also at the intersections of Fifth Street and Franklin
Road. It should be noted however, that typically the queue of vehicles doesn't
usually last beyond one signal change's time period. However, Elm Avenue is
projected to see increases in traffic over the next 10 years. In addition, much
like Franklin Road, crossing Elm Avenue is often not easy due to heavy traffic
and motorists not slowing down for pedestrians. In particular, 5th Street is
not conducive to village center pedestrian activity, although the previous plan
recommends development of the village center there. Elm Avenue has for
years been a de facto dividing line between the more revitalized southern, and
Old Southwest Neighborhood Plan
less revitalized northern sides of the neighborhood. The street will continue to
attract large numbers of vehicles, but slowing the traffic down while allow-
ing it to flow with fewer stops at traffic signals could improve conditions for
motorists and residents alike.
A long-term strategy for Elm Avenue is the neighborhood's most signifi-
cant infrastructure need. A comprehensive approach should be developed
to address the segment from Ferdinand Avenue to Franklin Road. Potential
improvements based on the Street Design Guidelines might include:
· Consider landscaping and placing public art in the public right-of-way of
Ferdinand Avenue where it intersects with Elm Avenue.
· Stripe parking lanes on one or both sides of the street to reduce the number
of travel lanes to two. Allow full-time on-street parking on the north side
of Elm Avenue at appropriate sight distances from intersections.
· Consider improvements at the intersection of Elm Avenue and Fifth Street
that will make it easier and safer to cross for pedestrians.
· Consider improvements at the intersection of Elm Avenue and Franklin
Road that will make it easier and safer to cross for pedestrians..
5th Street
Fifth Street is a gateway into the neighborhood and features a variety of
commercial us~s on the edge and north of Old Southwest. As it is slated for
village center development, 5th Street should be easily accessible and at-
tractive to pedestrians and motorists coming to visit. There has been recent
improvement with a couple of businesses in the village center, however the
current traffic pattern of 5th Street is not conducive to neighborhood commer-
cial development. The southbound side ofthe street is two lanes wide north
of Elm Avenue. The inside lane could be used for on-street parking while
maintaining both turn lanes at the intersection with Elm Avenue. In addition,
while maintaining the segments of brick sidewalk on the western side of the
street, trees should be planted where feasible.
Old Southwest Neighborhood Plan
Jefferson Street
Jefferson Street is the eastern boundary ofthe neighborhood, however it is
largely detached from it. On a positive note, Jefferson Street's commercial,
auto-oriented development does not encroach significantly into the neighbor-
hood west of 1 st Street, and the mixed use district co-exists well with the
uses on Jefferson Street, at least to the extent there appears to be no . land use
conflicts.
However, Jefferson Street could be much better integrated with the neigh-
borhood and downtown. Jefferson Street was once the City's main street.
Originally an urban and early suburban street, modern suburban development
has replaced much ofthe early structures. This development, while serving a
regional clientele, is low density and an inefficient use ofthe land.
The street connects downtown and the South Jefferson Redevelopment
Area, passing right by Old Southwest. A rubber tire trolley service, The Star
Line, began running from downtown to the South Jefferson Redevelopment
Area in November 2008. The Star Line, combined with development under-
way downtown on Jefferson Street, could present opportunities for redevelop-
ment on the eastern edge of Old Southwest.
Jefferson Street has four travel lanes with curb, gutter, sidewalk, and some
decorative lighting but very few trees. There isno on-street parking. At pres-
ent, Jefferson Street is not in dire need of any improvements and any changes
to it are not crucial for the neighborhood. However, as the South Jefferson
Redevelopment Area takes shape, Jefferson Street will need to be evaluated,
and potentially re-designed per the Street Design Guidelines.
Old Southwest Neighborhood Plan
Proposed 1-73 Route
Alleys
Parking and Lighting
Neighborhood residents, particularly those located closer to 1-581 and
U.S. 220, have expressed concerns about the noise generated by passing
automobiles. Improvements such as noise barriers will not be considered by
the Virginia Department of Transportation unless there are plans to widen or
improve the existing roadway. Currently, plans for Interstate Route 73 (1-73)
follow the path of the present Route 220 within the City limits. Residents of
Clarke Avenue in particular, will be impacted by the creation of 1-73. Any
noise barriers installed along this segment of the current Route 220, should
take into consideration the historic character of the neighborhood.
Old Southwest residents feel that alleys are an important asset to the neigh-
borhood. Alleys are an important part of Old Southwest's traditional neigh-
borhood design, and several original brick alleys remain in good condition.
Alleys that are part of the original grid street pattern should be preserved and
continue to be used for solid waste service.
Residents have reported that some alleys in the Elm, Day, and Marshall
Avenue area are littered with trash and tires. Clean-up efforts, such as
Block Pride, sponsored by neighborhood residents and City staff encourage
residents to take a proac~ive approach to alley maintenance. Residents are
required by City Code to maintain the portion of the alley that adjoins their
property to the center line. Still, better maintenance of the alleys by residents
is needed as well as more aggressive code enforcement to discourage dump-
ing in alleys.
The narrow streets and on street parking of Old Southwest act as a traf-
fic-calming device in the neighborhood. However, the neighborhood's high
residential density and professional offices create a relatively large demand
for parking. Urban neighborhoods such as Old Southwest usually lack the
area for parking that can be found in more suburban areas.
City Council adopted a residential parking program, which allows some
neighborhoods to limit parking on their streets to residents via a vehicle
sticker. The neighborhood may consider implementing the program in certain
portions of the neighborhood to address parking issues. Rezoning the neigh-
borhood in 2005 to decrease the density is the best long-term parking strat-
egy, as more houses are restored to their original single-family designs, the
demand for parking will decline.
Old Southwest Neighborhood Plan
The neighborhood has expressed concerns about inappropriate, inadequate
(too dim) or absent street lighting in some areas. At the same time, residents
also expressed concerns with lighting fixtures that are too tall and illuminate
excessive glare. Recently, Old Southwest, Inc. received a neighborhood de-
velopment grant to install pedestrian scale period lighting on several streets.
Complete Streets
In 2008, City Council adopted the Complete Streets Policy. The policy
states "the City shall routinely plan, fund, design, construct, operate, and
maintain their streets according to the Complete Street principles of the City's
"Street Design Guidelines" with the goal of creating an attractive connected
multimodal network that balances the needs of all users, except where there
are demonstrated exceptional circumstances." The Street Design Guidelines
were adopted by the Planning Commission in 2007, and provide recommen-
dations and typical sections for retrofitting existing streets, and designing
anew.
All streets should provide means for multimodal transportation (pedestri-
ans, bicycles, and motorized vehicles). Pedestrian and bicycle transportation
are encouraged by providing complete.sidewalk systems and bicycle accom-
modations. Pedestrian accommodations can be improved by completing gaps
in the sidewalk system and providing marked crosswalks at busy intersec-
tions. Particular areas of concern are the 5th Street Village Center, and the
intersection of Elm Avenue and Franklin Road.
Because of low traffic volumes and speeds, local streets should provide
safe bicycle travel without special accommodations. Accommodations, as
identified in the City's Street Design Guidelines (e.g., wider travel lanes,
marked bike lanes, etc.) may be required on collector streets because of
higher volumes of traffic and higher speeds. Specific neighborhood concerns
include multimodal access to the Roanoke River Greenway.
Sidewalks are a vital part ofthe streetscapes in Old Southwest. The side-
walks make Old Southwest a pedestrian-friendly neighborhood, with down-
town, Highland Park and the Roanoke River only minutes away by foot Most
of the streets in the neighborhood have curb, gutter, and sidewalk, with a few
exceptions. The previous Old Southwest Neighborhood Plan included a list
of portions of eleven streets which lacked curb and/or sidewalk. The status of
these projects is included in Table 3 on the following pages.
Much of the list has been completed, however several areas in Old South-
west are in need of new sidewalks, and some existing sidewalks are in need of
repair. Of particular importance to the neighborhood are its brick sidewalks.
Old Southwest Neighborhood Plan
Per the H-2 Design Guidelines, these sidewalks are required to be maintained
to preserve the bricks, and the method and pattern in which they were origi-
nally laid. No surface treatment or adhesives should be applied to them.
Many sidewalks appear to be in disrepair due to their proximity to old
trees. Throughout most of the neighborhood little more than two feet of grass
separates the sidewalk from the curb where trees have been planted. Many of
the trees that were originally planted in these rights-of-way are still alive, and
their roots have broken up or created undulations in nearby segments of side-
walks. Preserving and increasing tree canopy is a primary goal of the City's
Urban Forestry Plan. Throughout the City, these old, large trees are a major
part of the City's overall tree canopy. They provide numerous environmental
benefits, such as reduction of storm water runoff, reduction of carbon and
improved air quality. Trees also provide shade in spring and summer, which
reduces temperatures and in turn, energy consumption, plus making streets
more pedestrian friendly. The zoning' ordinance includes tree canopy require-
ments for all new developments.
Trees are a vital component of complete streets, as are sidewalks and other
pedestrian accommodations, In areas where sidewalks are buckled due to tree
growth, the trees should only be removed if they are dead or likely to fall, but
not solely for sidewalk maintenance. Such sidewalks that are affected by trees
should be maintained as much as possible, while realizing that a flat surface
cannot be achieved in some places. Eventually, once the older trees die and
must be removed, new trees will be planted that are more suited to the narrow
planting strips in the public rights-of-way.
Old Southwest Neighborhood Plan
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Table 3: Curb, Gutter and Sidewalks
The following table lists all of the projects included in the previous Old Southwest Neigh-
borhood Plan as well as new streets igentified, and the status of each. Those that are listed
"incomplete" will be evaluated for future installation.
Street Sidewalk Location Work Required Status
15 Street 800 Block Mountain to Elm New Sidewalk and Curb Alley Incomplete
to Elm West Side
New Curb East Side
1 5 Street 1000 Block New Sidewalk, mid block West Incomplete
Side
1 5 Street 1100 Block . New Curb West Side Incomplete
3ra Street 11-1200 Block New Curb West Side Incomplete
4 % Street 900 Block Mountain to New Sidewalks and Curbs Incomplete
Highland East and West Side
4 In Street 700 Block Day to Elm New Curb East Side South of Complete
the Alley
New Curb West Side
4 In Street 1000 Block Highland to . New Curbs East and West Complete
Washington Side
SUI Street 1600 Block New Sidewalks East and West Incomplete
Side
New Curb East Side
6In Street 1300 Block Allison to New Curb Alley to Allison East Complete
Walnut Side
610 Street 1400 Block Woods to New Curbs East and West Complete
Allison Side
6'" Street 1500 Block King George New SidewalkWest Side from Complete
to Woods Alley to Woods
New Curbs East and West
Side .
610 Street 1600 Block Janette to King New Sidewalk and Curb West Complete
George Side
New Curb Alley to King
Georae East Side
8m Street 600 Block Day to Marshall New Sidewalk West Side Incomplete
Albemarle 300 Block East of Franklin New Sidewalk North Side Incomplete
Avenue
Clarke Avenue 1400 Block New Curb West Side Incomplete
Elm Avenue 379 New Curb Complete
Highland 700 Block New Curb South Side Complete
Avenue
Janette Avenue 500 Block Vacant Lot New Sidewalk and Curb South Complete
West of 504 Side.
Janette Avenue 531 to 6In Street New Curb North Side Complete
Woods Avenue 100 Block from Clarke to New Curbs North and South Complete
Maple Side
Woods Avenue 200 Block New Curbs West of the Alley Complete
Woods Avenue 300 Block East of Franklin New Curbs North Side Complete
Old Southwest Neighborhood Plan
Public Transit Service
Currently, fixed-route transit service to the Old Southwest Neighbor-
hood is provided by Valley Metro routes 55/56 and 61162 (outgoing buses
from Campbell Court downtown have odd numbers, while those returning
downtown have even'numbers). On-demand, curb-to-curb transit service
is provided by RADAR for physically, mentally disabled, or transportation
disadvantaged individuals.
The previous Old Southwest Neighborhood Plan proposed the idea, with
resident support, of a trolley or shuttle that would link the South Jefferson
Redevelopment Area to downtown via Old Southwest. As previously noted,
the City has implemented a rubber-tired trolley service connecting downtown
to the South Jefferson Redevelopment Area and Carilion Memorial Hospital
along Jefferson Street. This service is provided by Valley Metro and the route
provides another transportation option to and from downtown.
Fiber and
Telecommunications
Fiber and telecommunications lines serve Old Southwest via several cor-
ridors. The primary Jines are located along 5th, 3rd, and Jefferson Streets.
Access from these corridors is provided by individual service providers to
residents, as there are no public lines in the neighborhood.
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Old Southwest Neighborhood Plan
Parks and Recreation
Highland Park
Highland Park was Roanoke's first public park. Established in 1901 on a
33-acre tract of land, this community park has served as a center for recre-
ational activities and festivals for the entire City, and continues to host events
today. In 2001, a festival was held to celebrate the park's centennial anniver-
sary.
The park is located across 5th Street from the Highland Park Learning
Center (formerly Highland Park Elementary School). The park provides a
signficant amount of green space within a relatively developed area. High-
lights ofthe park include its rolling terrain and lush vegetation, ornamental
fencing, adjacent school and its location in an historic neighborhood. The
park has two baseball fields, three tennis courts, a basketball court, two tot-
lots, a small ampitheater, restrooms, brick paths, and scenic views. Addition-
ally, a new dog park (off-leash area) has been designated in the western end
of the park.
As a "community park," Highland Park follows design standards to make
it accessible to multiple neighborhoods, available for family oriented recre-
ational opportunities, contain an equitable balance of active and passive rec-
reational facilities, maintain a strong landscape design element, and possess
an integrated design theme throughout the park property that seamlessly flows
into surrounding land uses.
Highland Park has witnessed increased use over the years, and as a re-
sult has a backlog of maintenance needs. Some of the needed improvements
identified include restrooms, parking enhancements, improved traffic circula-
tion, better bike and pedestrian access outside of the right-of-way, improved
pedestrian level lighting, updated playground equipment, picnic tables, repair
and general maintenance of brick paths, and surface improvements to the
street through the park. Recently, the street through the park was changed to
allow only one-way traffic from Washington Avenue. This should reduce the
number of vehicles that are driving through that are using the park unlawfully.
Increased visitation, observations and reports to police by nearby residents
have helped make the park a family venue.
Old Southwest, Inc., has maintained a park fund that it has used in con-
junction with City investment in the Park. The organization has procured
grants to install period lighting, benches, fencing, relocation of a downtown
horse trough, and other various park improvements, such as trees and land-
Old Southwest Neighborhood Plan
scapmg.
At the time of the planning process, the Department of Parks and Recre-
ation was beginning to prepare a master site plan per the recommendations
of the previous Old Southwest Neighborhood Plan. Such a comprehensive
planning approach would balance the existing citizen need with park main-
tenance, design, and resource standards, so that a better long-term capital
improvement plan can be created to include a sustainable approach to park
The Active Living
Initiative
Active Living by Design is a concept that promotes environments that of-
fer choices for integrating physical activity into one's daily life. By designing
structures, communities, and environments that reduce automobile reliance
and support pedestrian and bicycle activity, physical structures can help im-
prove public health by promoting active living.
The City values the high quality of life that its citizens enjoy, and recog-
nizes that health and the physical environment are key components. Due to
our national, state, and local trends in childhood obesity and overall chronic
health levels, we have learned that routine physical activity is necessary to
prevent premature death', unnecessary illness and disability, enhance physi-
cal and mental health, and help maintain a high quality of life for everyone.
A healthy environment that is designed to positively affect physical activity
by providing pedestrian-friendly amenities would: encourage walking and
biking; promote human interaction and social cohesion; remove barriers to
activity for everyone; and make healthy levels of physical activity attainable
for large numbers of people during their daily routine.
It is the desire of the City to create livable, safe, healthy, and attractive
environments with a special focus on the landscape design of our built envi-
ronments in our neighborhoods, public spaces, parks, green ways, trails, and
streetscapes. By designing human-scale communities with buildings, signs,
lighting, vegetation, and other improvements, people can feel more comfort-
able interacting in and moving around their neighborhood within a safe and
visually stimulating system of parks, green ways, and trails.
Old Southwest Neighborhood Plan
Greenways and Walking
Trails
As part of the City's active living initiative, greenways and walking/hiking
trails are being planned and developed. At the time of the planning process, a
"Pathways to Healthy Neighborhoods Plan" was being developed to identify
potential walking and bicycle paths for improved active transportation for a
multitude of user-types.
The term "greenway and/or linear park" are corridors of protected open/
green space used for recreation, conservation and alternate transportation. The
regional greenway system links our various water resources, parks, neighbor-
hoods, and connects the City to the greater region. In 1997 City Council ad-
opted the Roanoke Valley Conceptual Greenway Plan. The plan was updated
in 2007 to reflect the changes and progress made to that point, and prioritizes
potential greenway corridors. The Roanoke River Greenway is the first prior-
ity ofthe plan.
The. Roanoke River Greenway runs along the west side of the neighbor-
hood. When complete, it will provide a shared-use, paved pathway spanning
the entire length of the City along the river. By late 2009, the greenway will
extend from Wasena Park through the River's Edge area to the eastern edge
of the City, completing a 5-mile section of trail. Eventually, the greenway will
extend from Dixie Caverns to Explore Park, creating a 30-mile trail. Roa-
noke's portion of the Roanoke River Greenway should be complete by 2012,
in conjunction with the flood reduction project.
Support for a direct connection to the Roanoke River Greenway and access
to trails was widely expressed in the neighborhood workshops. However,
the Roanoke River Greenway is in close proximity to Old Southwest, with
access by three bridges; Franklin Road, Jefferson Street or Wasena. The latter
was recently re-striped with bicycle lanes, which reduced the vehicular travel
lanes. Accessing the Wasena bridge from the cuI de sac of Ferdinand Avenue
(the land between it and the interesection is public right-of-way) provides
direct and convenient access to the Roanoke River Greenway for pedestrians
and bikers.
Old Southwest Neighborhood Plan
The Norfolk Southern railroad tracks and right-of-way are between the
greenway and the neighborhood. Creating an intermediate connection to the
greenway at Highland Park would require Norfolk Southern's approval and
would require significant investment. As long as those tracks remain in use,
a new bicycle/ped~strian bridge would likely be the only means of direct
access. Nevertheless, ideas should remain open for future possibilities for
another connection from the neighborhood to the greenway and the Roanoke
River. At the same time, it should be noted that Old Southwest's current
connections to the greenway, while perhaps not ideal, are much closer and
convenient than for most Valley neighborhoods.
Old Southwest residents are adamant in their support for more outdoor
recreation amenities, and their desire to connectto greenways and trails. Fu-
ture greenway and pathways planning efforts should continue to include the
neighborhood and explore ways to connect it.
Old Southwest Neighborhood Plan
Public Services
Fire/EMS
The previous Old Southwest Neighborhood Plan noted that the Fire/EMS
Department's long-range plan recommended consolidation of Fire Stations
One and Three into one larger station. That consolidation has since been
completed. The new Roanoke Fire-EMS Station I Headquarters, which serves
Old Southwest, opened in May of 2007 at the northeast corner of Elm Av-
enue and Franklin Road, right on the edge of the neighborhood. The station
is over 29,000 square feet, three stories tall, and houses not only Fire-EMS
Crews, but also Fire-EMS Administration, including the Office of the Chief
and the Fire Prevention Division. When this station opened it consolidated
crews from Fire-EMS Station 3, which was located on Sixth St., SW, and
crews from Historic Station 1 on Church Ave., SE. The new station houses
Engine 1, Ladder], Medic I, the EMS Supervisor and the Southside Battal-
ion Chief.
Police
The Vision 2001-2020 Comprehensive Plan recognizes the importance of
involving the community to solve public safety issues. The City's Police De-
partment has adopted a community policing approach. The intention ofthe
community policing approach is to strengthen close interaction and mutual
cooperation between police, residents, businesses and community groups.
The majority of the calls for service in Old Southwest are for domestic
disorders, security alarms, alcohol and drug violations, noise violations,
and larceny/robbery. The Elm, Day, and Marshall Avenue area is the most
problematic, however neighborhood residents are working closely with police
officers to concentrate on addressing issues there and have seen substantial
progress recently.
Old Southwest Neighborhood Plan
Officer at Home
Residents stated in the public workshops that having a police officer liv-
ing in the neighborhood would be of great benefit. If possible, the Officer at
Home program should be considered in Old Southwest. Officer at Home is a
program administered by Blue Ridge Housing in partnership with the City.
The program assists City Police Officers in purchasing a new or renovated
home in neighborhoods where their presence will have a positive impact.
Neighborhood
Involvement
Old Southwest, Inc. has an active public safety committee made up of
neighborhood residents. The committee meets monthly, and police officers
regularly attend. The committee has made considerable progress in facilitat-
ing valuable information to the police officers that work in the area. The com-
mittee has expressed a need for long-term record keeping to track crime in the
neighborhood. In addition to calls for service, the Police Department should
work with the committee to create a method of data collection that will allow
both to evaluate the neighborhood's progress in the future.
Solid Waste
Management
The Division of Solid Waste Management provides weekly collection of
residential refuse, bulk & brush, recycling, commercial refuse collection, sea-
sonal collection of leaves, and occasionally hazardous waste. Increasing the
volume of recycling is a goal of Vision 2001-2020. Recycling helps conserve
energy and natural resources, reduces solid waste, protects the environment,
and creates jobs.
Old Southwest Neighborhood Plan
Highland Park
Elementary School
Highland Park Elementary School has long been cited by neighborhood
and City residents as one of the City's best schools, and one of several rea-
sons that homeowners are attracted to Old Southwest. Enrollment was at 317
students in 1995. At the time it was a magnet school and brought in some
students from outside of its district. In September 2007 enrollment was down
to 220, owing mainly to the small district boundaries it serves and it no longer
bringing in as many students from outside its district. While the district is
small, Highland Park is a "school of choice" per the No Child Left Behind
Act and receives students from other schools which have not met the Stan-
dards of Learning requirements.
Enrollment went up in the 2008-9 school year due to the recent closing of
Forest Park Elementary School. During the neighborhood workshops, resi-
dents expressed a strong desire to enable all children in the neighborhood to
attend Highland Park Elementary School.
\
In April 2009, the School Board adopted a new attendance zone map that
will be go into effect in September 2009. In the current school district map-
ping, students residing in the northern portion of the neighborhood attend
Hurt Park Elementary School. In the new zone for Highland Park Elementary
School, all students in the neighborhood except those north of Highland Park
and west of 5th Street, will attend the school. Thus, some students that previ-
ously attended Highland Park will now attend Wasena Elementary School,
while some students that previously attended Hurt Park will now attend
Highland Park. In addition, the new zone extends north to encompass all of
the Gainsboro and Gilmer neighborhoods.
Old Southwest Neighborhood Plan
Recommendations
Community Design
Policies:
· Historic Preservation: Old Southwest's character stems from its
historically significant architecture, streetscapes, and public spaces. The
historic character of Old Southwest must be preserved, protected and
enhanced.
· ARB Process: The process ofthe Architectural Review Board should
emphasize in kind repair and replacement over modification of character
defining features.
Village center: infrastructure should be conducive to pedestrian
friendly, village center development
· Future neighborhood commercial development should adhere to the
design principles of Vision 2001-2020 for village centers:
o Concentrations of higher-density, mixed use development and Iive/
work space.
o Increased lot coverage, collocated signs, efficient lighting, on-street
parking, pedestrian accommodations and orientation of buildings
close to the street that emphasizes pedestrian activity.
· Vacant Lots: Parcels that are now vacant should be developed per their
appropriate zoning.
· Off-street surface parking lots should be limited. Where necessary,
surface lots should be located to the side or rear of buildings and heavily
landscaped to minimize their visibility.
· New utilities should be located underground and existing utilities should
be screened from view. when possible.
· Neighborhood gateways should include signage to identify the
neighborhood.
· The tree canopy should be maintained and increased per the City's Urban
Forestry Plan.
Old Southwest Neighborhood Plan
Community Design
Actions:
· Use the future land use map to evaluate rezoning and special exception
requests. In particular, requests for properties in the village center
should be considered if the design and uses are supported by the
neighborhood.
· Maintain the H-2 Historic District overlay zoning and continue public out
reach to inform citizens about the Architectural Review Board:
o Communicate benefits and purpose of H-2 design review.
o Inform residents about the process and when it applies.
o Continue to recognize exemplary projects. .
· Encourage the appropriate development of vacant lots per the zoning
ordinance.
· Continue to explore methods to improve the effectiveness of Code
Enforcement, including improving communication between City staff,
residents, and the Commonwealth Attorney's office, and requesting
legislative amendments from the Virginia General Assembly that would
bolster the City's police powers in enforcing local ordinances.
· Encourage the use of on-street parking by identifying areas where spaces
can be added.
· Encourage participation in the City's adopt a park/street/spot program for
residential street and public space beautification efforts.
· Implement the Percent for Public Art Program to place public art in
public spaces per the Public Art Plan with the following consideration:
o Consider the public right-of-way between Ferdinand and Elm
Avenues, Highland Park, and the southwest corner of Elm
Avenue and Franklin Road.
Plant street trees in accordance with the City's Street Design Guidelines
where feasible within the public right-of-way.
· Where possible, replace tree canopy within the City's rights-of-way with
large deciduous trees.
I
Old Southwest Neighborhood Plan
I
Residential Development
Policies:
Residential Development
Actions:
.
Infill development should be compatible with adjoining development.
Vacant structures should be preserved and rehabilitated. Demolition may
be considered only per the zoning ordinance standards of the H-2 district.
A variety of housing options should be available in Old Southwest,
including detached single-family, town homes, condominiums,
apartments and live/work units.
Property Code Compliance: Property owners are expected to maintain
their properties and abide by all City codes.
.
.
.
.
Use the Residential Pattern Bookfor The City of Roanoke in
conjunction with the H-2 Historic District Guidelines as a guide for de
signing residential infill.
Encourage market rate housing that will increase homeownership in
I
accordance with the City's Strategic Housing Plan.
Continue to marketthe City's Rehabilitation Tax Exemption program, as
well as state and federal tax credits, as a means of renovating and
restoring structures.
Continue the Rental Inspection Program.
Include Old Southwest, Inc. and neighborhood residents in public
meetings pertaining to the redevelopment of the Health Department site
on 8th Street.
.
.
.
'J
Old Southwest Neighborhood Plan
Economic
Development Policies:
Economic
Development Actions:
- )
.
Village centers should be designed to promote pedestrian accessibility.
Businesses should attract clientele from the neighborhood and else
where in the City.
Industrial uses and large scale commercial development are not
compatible in this neighborhood.
Parking: The supply of on-street parking should be maximized along
commercial streets as a strategy to encourage short-term parking.
Infrastructure: Couple improvements with significant private
development when possible.
.
.
.
.
Expand the neighborhood commerci;:ll district of the original Old South
west plan to connect to the Jefferson Center area. Install infrastructure
improvements on 6th Street before making any changes to 5th Street:
a. Designate 6th Street as a village center between Campbell (out
ofthe neighborhood) and Marshall Avenues. Recommended
improvements include:
i. Curb/sidewalk extensions with trees and landscaping
11. Period lighting
. Ill. Stamped crosswalks
IV. On-street parking on the south side of the 600 block of Mar
shall
v. Pinch points at 6th and Marshall such as curb extensions
b. Enhance the 5th Street village center with streetscape improvements
between Marshall and Elm Avenues per the Street Design Guidelines.
Redevelop vacant pocket or corner commercial buildings.
.
Old Southwest Neighborhood Plan
Transportation and
I nfrastructu re Pol icies:
· Complete streets: Old Southwest will have safe, pleasant streets that
accommodate all modes of transportation.
· CapacitY enhancements should be discouraged.
· Alleys should be retained and maintained, as locations for trash pickup
and rear access to properties.
· Streetscapes: The streetscapes of Old Southwest are important to main-
taining the historic character of the neighborhood. Emphasis shall be
placed on the compatible design of sidewalks, street lighting and planting
strips. Maintenance of existing streets, sidewalks, curbs and gutters shall
be improved, including preservation of original or historically significant
infrastructure such as stone curbs and brick gutter pans.
· Utilities: Underground utilities are preferable to above ground utilities,
and whenever possible installation should be underground.
· Street trees: Streets should have mature tree canopies.
· Gateways: Gateways are those key entrances to the neighborhood most
frequently used by incoming and through traffic. They should convey a
, positive impression to residents and through-traffic.
Old Southwest Neighborhood Plan
Transportation and
Infrastructure Actions:
Avoid widening of any neighborhood streets for additional travel
lanes.
Encourage residents to park on street thereby narrowing the effective
street width and reinforcing slower travel speeds.
Streets should be kept at the minimum width necessary to accommodate
vehicular traffic and on-street parking.
Complete curb, gutter and sidewalk installation
Plant street trees where feasible
Consider the following on Elm Avenue between Ferdinand Avenue and
Franklin Road:
o Evaluate the intersection of Elm and Ferdinand Avenues at the
Wasena bridge.
o Intersection of Elm Avenue and Franklin Road - consider
improvements that will make this intersection easier and safer to
cross for pedestrians.
'0 Striping each side to create a defined area for on street parking and
bicycle lanes if possible.
Franklin Road - consider for bicycle accommodations
Jefferson Street - improve the Jefferson Street corridor per the Street
Design Guidelines.
Old Southwest Neighborhood Plan
.j
Parks and Recreation
Policies:
Parks and Recreation
Actions:
.
Highland Park should be a safe and accessible park for all City residents,
and maintenance of the park is vital to the neighborhood.
Greenways and trails: safe connections to nearby parks, trail~ and green
ways should be available.
Pedestrian Amenities: Residents should have facilities for pedestrian
mobility within the neighborhood.
Street Trees: Street trees should be installed in accordance with the City's
Street Design Guidelines.
.
.
.
Highland Park: work with Parks and Recreation to develop a master plan,
potentially including pathway and greenway connections.
Greenways and trails: explore options to connect Old Southwest to
nearby parks, trails and greenways.
Plant street trees where possible and replace dead trees as needed
.
.
Old Southwest Neighborhood Plan
Public Services
Policies:
Public Services Actions:
Police officers should keep neighborhood residents informed of
occurrences of crime in the area. Likewise, residents should provide
information to assist officers
· . Potential home buyers should be confident that Old Southwest is a safe
place to reside.
Fire/EMS stations should provide the most efficient service possible
Recycling of materials should be done by as many households and
businesses as possible to reduce waste
The preservation of neighborhood schools and the ability of neighbor
hood children to attend them reinforces the neighborhood's attractiveness
and viability and reduces transportation demand.
.
.
.
.
.
Work with the Police Department to create a database or other means
oftracking crime in the neighborhood, so that Old Southwest, Inc. (or any
other body of residents) can keep informed and monitor the progress of
crime prevention in the neighborhood.
Continue regular Police attendance of neighborhood meetings, and ensure
that neighborhood residents are advised of the officers assigned to the
zone that includes Old Southwest.
Consider the neighborhood for the Officer at Home program, particularly
in the northern portion.
Promote recycling in the neighborhood through Old Southwest, Inc.,
businesses and residents
Continue to assist neighborhood residents with Block Pride and other
cleanup efforts
Consider installing appropriate public recycling containers in the village
centers
Continue to encourage the school board to preserve Highland Park
Elementary School as a neighborhood school.
Old Southwest Neighborhood Plan
Implementation
Funding
Funding for major infrastructure projects is generally provided through
the City's Capital Improveinent Program. Funding can come from a variety
of sources, including Community Development Block Grants, transportation
funding, state and federal funds, and general revenue. The Capital Improve-
ment Program is developed by identifYing needed projects and matching them
with potential funding sources. Each project is reviewed and ranked in terms
of priority.
The chart on the following page identifies major projects, their time
frame, the lead agency or department, and potential sources of funding. The
cost of most projects such as streetscape improvements is usually determined
after more detailed planning is completed.
How large
projects are
funded:
The Capital
Improvement
Program
Funding Sources
Bonds
General revenues
State and Federal
CDBG
Project grants
Others
Needed Projects
Parks
Buildings
Economic Development
Streets, sidewalks and bridges
Storm drains
Schools
Priority projects &
their funding
sources identified
5-year
Capital
Improve~ent
Program
Old Southwest Neighborhood Plan
Implementation of
Original Old Southwest
Neighborhood Plan
Below is a list of projects and actions included in the Implementation and
Recommendations sections of the original Old Southwest Neighborhood
Plan. The projected time period denotes the time needed for implementation
from the date of Council adoption of the plan, which was January 21,2003.
An updated list of projects and their implementation schedule is on the fol-
lowing page.
Action Projected Time Lead Sta tus
Period Agency
Zoning Changes Complete \
I Year PBD Zoning Ordinance Updated on December
5,2005
Code Enforcement Ongoing
Ongoing PBD 2 additional zoning inspector positions were
created in 2008
Expand H-2 District Complete
3 Years PBD H-2 boudares were expanded to Campbell
Avenue in 2005. H-2 Guidelines updated in
2007
Historic Surveys Ongoing
3 Years PBD H-2 will eventually need to be re-surveyed
per the Deparment of Historic Resources
Develop Village Center at 5th Street/Elm Avenue Ongoing
Ongoing PBD,PW Update of the plan includes recommenda-
tions for infrastructure
Streetscape and Infrastructure Improvements Ongoing
Ongoing PW Majority of curb, gutter and sidewalk
installed. Update of the plan includes recom-
mendations for future installations
Plant Street Trees Ongoing
Ongoing PR Some trees have been planted, additional list
of locations provided in the plan update
Expand Neighborhood Watch Watch has not expanded, but the OSW, Inc.
I Year PBD public safety committee meets monthly with
police officers.
Develop a Master Plan for Highland Park Ongoing PR Ongoing
Plan development scheduled for 2008
Make Improvements to Highland Park Ongoing PR Ongoing
To be identified in Master Plan
Develop Greenway Connections Ongoing
Ongoing PR Recommendations also included in plan
update.
Develop streetscape standards in the zoning and subdi- Complete
vision ordinances Ongoing PBD The zoning ordinance was updated in 2005,
the subdivision ordinance and the Street
Design Guidelines in 2007.
IdentifY alternative funding sources for burying Ongoing
aboveground utilities throughout Old Southwest Ongoing PW Zoning ordinance requires underground
utilities for new development unless above
ground service is available
Consider establishing public shuttle routes linking the Complete
PBOR'fltlJldowgt<ildihg@ltli~1I1~uent Ongoing VM Star Line trolley began operation in Fall
'w = Public Works 2008
VM = Valley Metro
PR = Parks and Recreation
Old Southwest Neighborhood Plan
Implementation
of Old Southwest
Neighborhood Plan
Update
Below is a general guide to the time needed to carry out the actions of this
plan. It is intended to assist with scheduling priority projects, but does not
provide a specific time frame for each item.
Action Y-I Y-2 Y-3 Y-4 Y-5+ Lead Potential Funding Sources
Agency
Plant street trees per the list provided * PR PR Operating Fund
Complete the Architectural Pattern Book * PBO PBO Operating Fund
Include Old Southwest, Inc. and neighborhood residents
in public meetings pertaining to the redevelopment of * PBO PBO Operating Fund
the Health Department site
Install village center infrastructure improvements on
6th Street to coincide with the Cotton Mill redevelop- * PW PW Operating Fund
ment
Enhance the 5th Street village center with streetscape
improvements between Marshall and Elm Avenues per * PW PW Operating Fund
the Street Design Guidelines.
Complete sidewalk infill per the curb, gutter and * PW PW Operating Fund
sidewalk list
Evaluate options for Elm Avenue between Ferdinand * PW PW Operating Fund
Avenue and Franklin Road
Improve the Jefferson Street corridor per the Street * PW PW Operating Fund
Design Guidelines
Develop a Master Plan for Highland Park PR PR Operating Fund
Work with the Police Department to create a database * PO PO Operating Fund
or other means of tracking crime in the neighborhood
Evaluate the current school districts and determine if
Highland Park Elementary School's district should be * CS CS Operating Fund
changed
Conside.r installing appropriate public recycling con- * PW PW Operating Fund
tainers in the village centers
PB & D = Planning Building and Development
VM = Valley Metro
PW = Public Works
PR = Parks and Recreation
PD = Police Department
The Roanoke Times
Roanoke, Virginia
Affidavit of Publication
The Roanoke Times
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -+- - - - - - - - - - - - - - - - - - - - - - --
CITY OF ROANOKE, PDV
PLANNING, BLDG., DEV
215 CHURCH RM 166
ROANOKE VA 24011
REFERENCE: 80076514
11498136
NPH-Amend Vision 200
State of Virginia
City of Roanoke
I, (the undersigned) an authorized representative
of the Times-World Corporation, which corporation
is publisher of the Roanoke Times, a daily
newspaper published in Roanoke, in the State of
Virginia, do certify that the annexed notice was
published in said newspapers on the following
dates:
City/County of Roanoke, Commonwealth/State of
Vi\~~. Sworn and subscribed before me this
___~~~ay of JULY 9. Witness my hand and
official seal.
PUBLISHED ON: 07/04 07/11
,\\1"""",
,\ ~O'( A /'" "I,
""~~""""'~;'~'"
~ qj,' NOTARY', ~ -:.
2 ... PU8L1C ", "'t- ~
~ * f REG. #7090930 ': =
= C": MY COMMISSION .: * =
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S ~ ". ~ l::J t... ~ .::
.. VA, ". . r;$-'
"', 'YIy, ........ ~~ ,,'
"" CALTH Ot ""
"""",,\\'
TOTAL COST:
FILED ON:
468.00
07/11/09
NOTICE OF PUBLIC
HEARING
The Council of the City of
Roanoke will hold a public
hearing on Monday, July 20,
2009, at 7:00 p.m., or as
soon thereafter as the
matter may be heard, in the I
Council Chamber, fourthl
floor, in the Noel C. Taylorl
Municipal Building, 215
Church Avenue, S.W.,1
Roanoke, Virginia, to:
consider the following: .
Request to amend Vision.
2001-2020, the City~sl
comprehensive plan, to!
delete the current Old\
Southwest Neighborhoodl
Plan, dated January 21'1
2003, and adopted by City I
Council on January 21,
2003, from Vision'
2001-2020, and to include'
in Vision 2001-2020, the Old I
S9,uthwest Plan, dated June:
.1$, 2009, suchl
neighborhood plan!
identifying five priority,
initiatives: cOdel
enforcement, Highland Park,
village center,
transportation, and public
sa f eJ y; as .we II as
i recommendations on
i community design policies
and actions, residential
development policies and
a c't.i <> n's, e con 0 m i c
develop'ment pOlicies and
actions, transportation and
'infrastructure policies and
actions, parks and recreation
policies and actions, and
public services policies and
actions. .
A copy of the plan is:
available for review in the'
Office of the City. Clerk, I
Room 456, Noel C. Taylor I
Municipal Building, 215 I'
,Church Avenue, S.W.,
IRoanoke, Virginia.
All parties in interest and
I citizens may appear on the :
"above date and be heard on i
the matter. It you are a ,
~-~-- ---- - ---
II persori'With'a disability who
needs accommodations for
this'hearing, please contact
, the City Clerk's Office at
..853-2541, before noon' on
. \ the Thursday before the date
of the hearing listed above.
GIVEN under my hand
this1st day of July, 2009.
Stephanie M. Moon, CMC
City Clerk.
)(11498136) .
t.
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -+- - - - - - - - - - - - - - - - - - - - - - --
A~thorized v::- .:tJJ~. r "/A A . ;...'" A _
S 'gna ture, _~_._ {~LLl.L1-_' B i 11 ing Servi ces Representa ti ve
{
~\D\
\M~~
NOTICE OF PUBLIC HEARING
The Council ofthe City of Roanoke will hold a public hearing on Monday, July 20,2009, at
7 :00 p.m., or as soon thereafter as the matter may be heard, in the Council Chamber, fourth floor, in
the Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., Roanoke, Virginia, to consider
the following:
Request to amelid Vision 2001-2020, the City's comprehensive plan, to
delete the current Old Southwest Neighborhood Plan, dated January 21,
2003, and adopted by City Council on January 21,2003, from Vision 2001-
2020, and to include in Vision 2001-2020, the Old Southwest Plan, dated
June 18,2009, such neighborhood plan identifying five priority initiatives:
code enforcement, Highland Park, village center, transportation, and public
safety; as well as recommendations on community design policies and
actions, residential development policies and actions, economic development
policies and actions, transportation and infrastructure policies and actions,
parks and recreation policies and actions, and public services policies and
actions.
A copy ofthe plan is available for review in the Office ofthe City Clerk, Room 456, Noel C.
Taylor Municipal Building, 215 Church Avenue, S.W., Roanoke, Virginia.
All parties in interest and citizens may appear on the above date and be heard on the matter.
If you are a person with a disability who needs accommodations for this hearing, please contact the
City Clerk's Office, at 853-2541, before noon on the Thursday before the date ofthe hearing listed
above.
GIVEN under my hand this 1st day of Julv
,2009.
Stephanie M. Moon, CMC
City Clerk.
Old Southwest Neighborhood Plan-amend Vision 2001-2020.doc
Notice to Publisher:
Publish in the Roanoke Times on Saturday, July 4, 2009 and Saturday, July 11,2009.
Send affidavit to:
Stephanie M. Moon, CMC, City Clerk
215 Church Avenue, S. W., Room 456
Roanoke, Virginia 24011
(540) 853-2541
Send bill to:
Martha Franklin
Planning Coordinator
215 Church Avenue, S. W., Room 166
Roanoke, Virginia 24011
(540) 853-1730
F(540) 853-1230
)
NPH-Code Amendment 36.2-56] .doc
2
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerk@roanokeva.gov
STEPHANIE M. MOON, CMC
City Clerk
CECELIA T. WEBB
Assistant Deputy City Clerk
July 28, 2009
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Ordinance No. 38554-072009 amending and
reordaining Section 36.2-561, Variances, Section 36.2-704, Nonconforming
structures, and Section 36.2-705, Nonconforming uses, of Chapter 36.2,
Zoning, of the Code of the City of Roanoke (1979), as amended, for the
purpose of conforming the City's Zoning Ordinance with State Code.
The abovereferenced measure was adopted by the Council of the City of
Roanoke at a regular meeting held on Monday, July 20, 2009, and is in full
force and effect upon its passage.
Sincerely,
~Yv\.~~
Stephanie M. Moon, CMC
City Clerk
Attachment
pc: The Honorable Brenda S. Hamilton, Clerk of Circuit Court
The Honorable Sherman A. Holland, Commissioner of the Revenue
The Honorable Evelyn W. Powers, City Treasurer
Municipal Code Corporation, P. O. Box 2235, Tallahassee, Florida
32316 (electronic version)
Ronald S. Albright, Clerk, General District Court
~
Darlene L. Burcham
July 28, 2009
Page 2
pc: David C. Wells, Clerk, Juvenile and Domestic Relations District Court
Raymond F. Leven, Office of the Magistrate
Lora A. Wilson, Law Librarian
Steven J. Talevi, Assistant City Attorney
Susan S. Lower, Director, Real Estate Valuation
Philip C. Schirmer, City Engineer
Martha P. Franklin, Secretary, City Planning Commission
Cecelia T. Webb, Assistant Deputy City Clerk
{' \; 0\
~s\~f'
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 20th day of July, 2009.
No. 38554-072009.
AN ORDINANCE amending and reordaining Section 36.2-561, Variances, Section 36.2-
704, Nonconforming structures, and Section 36.2-705, Nonconforming uses, of Chapter 36.2,
Zoning, of the Code of the City of Roanoke (1979), as amended,. for the purpose of conforming
the City's Zoning Ordinance with State Code; and dispensing with the second reading by title of
this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke as follows:
1. Section 36.2-561, Variances, of Division 6, Special Exceptions, Variances, and
Appeals, of Article 5, Procedures" Section 36.2-704, Nonconforming structures, and Section
36.2-705, Nonconforming uses, of Article 7, Nonconforming Uses, Structures and Lots, of
Chapter 36.2, Zoning, of the Code of the City of Roanoke (1979), as amended, are hereby
amended and reordained to read and provide as follows:
Sec. 36.2-561. Variances.
***
(c) Standards. Subject to the standards and procedures set forth in this section,
the Board of Zoning Appeals may grant a variance from the terms of this chapter
as will not be contrary to the public interest when, owing to special conditions, a
literal enforcement of the provisions of this chapter will result in unnecessary
hardship, provided that the spirit of the Chapter shall be observed and substantial
justice done. No variance shall be authorized pursuant to this chapter unless the
applicant can show that the property was acquired in good faith and that the literal
application of the provisions of this chapter would create an unnecessary hardship
that would effectively prohibit or unreasonably restrict the utilization of the
property. The applicant shall provide evidence that the variance being sought
satisfies this general standard and those standards set forth as follows:
O-Amending Section 36.2-561,704-705 (5-7-09).doc
1
-6774664.doc
* * *
(3) The alleged hardship is a clearly demonstrable hardship approaching
confiscatioFl, as distinguished from a special privilege or convenience
sought by the applicant.
***
Sec. 36.2-704. Nonconforming structures.
* * *
(c) .^..ny FloFlconformiFlg structure which is damaged or destroyed by any fife to
an extent of fifty (50) percent or less of its replacement ,..alae at the .time of the
C'/eat, may be rebuilt as long as the structare is FlOt enlarged or altered in any way
which increases its nonconf{)rmiag characteristic. .\fly aOflconforming structure
'.vhich is damaged or destroyed by any fire to an exteFlt that exceeds fifty (50)
percent of its replacement value at the time of the eveFlt, may be rebuilt as long as
it thereafter eonforms to the regulations for the district in which it is located. For
purposes of this section, replacemeat value shall be determined by the Building
Commissioner utilizing the building code yaluatioa table publisbed by the
Intemational Confereace of Building Officials (leBO).
(cEl) The owner of any nonconforming structure residemial or commercial
building which is damaged or destroyed by a-an accidental fire, natural disaster or
other act of God, or any other accidental means may repair, rebuild, or replace
any such building structure to its original nonconforming condition as long as the
structure is not enlarged or altered in any way which increases its nonconforming
characteristic. , to eliminate or reooce the Floaconformiag features to the e-xteat
possible, without the need to obtaia a variance as provided iFl Sectioa 36.2 561. If
such structure cannot be repaired, rebuilt, or replaced except to restore it to its
original noncoBformiag wnditioa, the owner shal~ have the right to do so. The
owner shall apply for a building permit and any work done to repair, rebuild, or
replace such building shall be in compliance with the provisions of the Virginia
Uniform Statewide Building Code, and any work done to repair, rebuild, or
replace such buildiag structure shall be in compliance with . the provisions of
Section 36.2-333, Floodplain Overlay District. Unless such structure is repaired,
er-rebuilt, or replaced within two (2) years of the date of the accidental fire,
natural disaster or replaced within tT:"O (2) years of the date of the nataral disaster
or other act of God, or other accidental means which directly caused its damage or
destruction, such structure shall only be repaired, rebuilt, or replaced in
accordance with the regulations for the zoning district in which it is located.
However, if the nonconforming structure is in an area under a federal disaster
declaration and the structure has been damaged or destroyed as a direct result of
conditions that gave rise to the declaration, then the owner shall have an
additional two (2) years for the structure to be repaired, rebuilt, or replaced as
2
-6774664.doc
otherwise provided in this subsection. For purposes of this section, "act of God"
shall include any natural disaster or phenomena including a hurricane, tornado,
storm, flood, high water, wind-driven water, earthquake, or fIre caused by
lightening or wildfIre. Nothing herein shall be construed to enable the property
owner to commit an arson under Sec. 18.2-77 or 18.2-80 of the Code of Virginia
(1950), as amended, and obtain vested rights under this section. "Accidental
means" shall not include any intentional act by the property owner to damage or
destroy the structure.
Sec. 36.2-705. Nonconforming uses.
***
(0 i\.ay aoncoaforming use may be resumed or restored after the structure ia
which the use is located is damaged or destroyed from fIre to an exteat of fIfty
(50) perccat or less of the replacement vaiue of impro'/ements at the time of the
e'/ent, provided that:
(1) The replaeement value of impro';ements shall be determined by the
Beilding Commissioner utilizing the buildiag code valuatioa table
pl:lblished by the Internationai Confer'0nce of Buildiag Officials (leBO);
(2) No such nonconforming use shall be increased beyond its exteat prior
to its damage or destruction; ana
(3) The property owner shail take affirmati';e steps to restore and resume
use. of the property within tV/O (2) years of the damage or destruction.
(g) If the structur-e in ...,hich a nonconforming use is located is damaged or
destroyed from fire to an extent that exceeds fIfty (50) per vent of the replacement
value of improvemeBts at the time of the event, the use shall conform to the
district regulations of this chapter. For purposes of this sectioB, replacement value
of impro';emel1ts shall be det'0rmfned by the Building Commissioner utilizing the
buildiflg code 'lalaatiofl table published by the leBO. The Board of ZOBing
i\ppeals may grant a special exceptiofl, purS\:laflt to the proceoores set forth in
Sectiofl 36.2 560, fDr the replacemeflt or restoratiofl of nonconforming l:lses
damaged more than fifty (50) percent by fire subject to the foUowiRg pro';isions:
(1) The resuIDfltiOR or restoratioR will flOt iRcrease the nonconforming
use beyoad its extent prior to its damage or destrnction; and
'(2) The resumption or restoration will comply ',vith all other requirements
of this chapter.
(fh) Any nonconforming use may be resumed or restored after the structure in
which the use is located is damaged or destroyed by fr-an accidental fire, natural
3
disaster or other act of God, or other accidental means without the need to obtain
a variance as provided in Section 36.2-561. The owner shall apply for a building
permit and any work done to repair, rebuild, or replace the structure in which such
use is located shall be in compl~ance with the provisions of the Virginia Uniform
Statewide Building Code, and any work done to repair, rebuild, or replace such
use shall be in compliance with the provisions of Section 36.2-333, Floodplain
Overlay District. Unless such use is resumed or restored within two (2) years of
the date of the natural disaster or replaced within two (2) years of the date of the
accidental fire, natural disaster or other act of God, or other accidental means
which directly caused its damage or destruction, such use shall only be restored or
resumed in accordance with the regulations for the zoning district in which it is
located. However, if the nonconforming use is in an area under a federal disaster
declaration and the use has been damaged or destroyed. as a direct result of
conditions that gave rise to the declaration, then the owner shall have an
additional two (2) years for the use to be restored or resumed as otherwise
provided in this subsection. For purposes of this section, "act of God" shall
include any natural disaster or phenomena including a hurricane, tornado, storm,
flood, high water, wind-driven water, earthquake, or fire caused by lightening or
wildfire. Nothing herein shall be construed to enable the property owner to
commit an arson under Sec. 18.2-77 or 18.2-80 of the Code of Virginia (1950), as
amended, and obtain vested rights under this section. "Accidental means" shall
not include any intentional act by the property owner to damage or destroy the
structure in which the nonconforming use is located.
'\
2. Pursuant to th~ provisions of Section 12 of the City Charter, the second reading of
this ordinance by title is hereby dispensed with.
ATTEST:
~ yY). h"\ C)lh0
City Clerk "-
-6774664.doc
4
CITY OF ROANOKE
PLANNING BUILDING AND DEVELOPMENT
215 Church Avenue, S.W., Room 166
Roanoke, Virginia 24011
Telephone: (540) 853-1730 Fax: (540) 853-1230
E-mail: planning@roanokeva.gov
Architectural Review Board
Board of Zoning Appeals
Planning Commission
July 20, 2009
Honorable David A. Bowers, Mayor
Honorable Sherman P. Lea, Vice Mayor
Honorable M. Rupert Cutler, Council Member
Honorable Gwendolyn W. Mason, Council Member
Honorable Anita J. Price, Council Member
Honorable Court G. Rosen, Council Member
Honorable David B. Trinkle, Council Member
Dear Mayor Bowers and Members of City Council:
Subject:
An ordinance amending and reordaining Section 36.2-561,
Variances, of Division 6, Special Exceptions. Variances. and
Appeals, of Article 5, Procedures, Section 36.2-704,
Nonconforminq structures, and Section 36.2-705,
Nonconforminq uses, of Article 7, Nonconforminq Uses.
Structures and Lots, of Chapter 36.2, Zoninq, of the Code of
the City of Roanoke (1979), as amended.
Planning Commission Public Hearing and Recommendation:
Planning Commission public hearing was held on Thursday, June 18, 2009.
There was no one present to speak for or against the proposed amendments. By
a vote of 4-0 (Ms. Katz and Mrs. Penn absent), the Commission recommended
approval of the proposed amendments.
Background:
Recent amendments to State Code, as enacted by the 2009 General Assembly,
are scheduled to go into effect July 1, 2009. In order to comply with the
amended State Code, certain amendments to the City's zoning ordinance are
required.
Considerations:
As a result of recently enacted amendments to the State Code, staff has
identified the following areas of the City's zoning ordinance which require
amendment:
· Standards for authorizing variances from provisions of the zoning
ordinance. Recent State Code amendments modify the language of one
Members of City Council
July 20, 2009
Page 2
of the standards that an applicant must satisfy in order for the Board of
Zoning Appeals to grant a variance from a provision of the zoning
ordinance. Within the standard, "the alleged hardship is a clearly
demonstrable hardship approaching confiscation, as distinguished from a
special privilege or convenience sought by the applicant," the phrase
"approaching confiscation" has been deleted in State Code and is
proposed to be deleted from Sec. 36.2-561 (c)(3) of the City's zoning
ordinance.
· Regulations regarding the repair, rebuilding, replacement, restoration, or
resumption of nonconforming structures and nonconforming uses, which
have been damaged or destroyed by an accidental fire, or natural disaster
or other act of God, have been revised in State Code. Proposed
amendments to Section 36.2-704, Nonconforminq structures, and 36.2-
705, Nonconforminq uses, of the City's zoning ordinance allow for a
nonconforming structure or use to be repaired, rebuilt, replaced, resumed,
or restored to its original nonconforming condition when damaged or
destroyed by an accidental fire, natural disaster or other act of God, or any
other accidental means, provided it is repaired, rebuilt, replaced, resumed,
or restored within two (2) years of the event which directly caused its
damage or destruction.
Effect of proposed amendments:
The proposed amendments. to the zoning ordinance will bring the City's zoning
ordinance into compliance with recent amendments to the State Code.
. Recommendation:
By a vote of 4-0 (Ms. Katz and Mrs. Penn absent), the Commission
recommended approval of the proposed amendments, finding that the proposed
amendments to the zoning ordinance are consistent with, and will further the .
intent of, Vision 2001-2020.
Respectfully submitted,
~.)(~~~
D. Kent Chrisman, Chairman
City Planning Commission
I_~.<,
". :":;:".:
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cc: Darlene L. Burcham, City Manager
William M. Hackworth, CityAttorney
Brian Townsend, Assistant City Manager
The Roanoke Times
Roanoke, Virginia
Affidavit of Publication
The Roanoke Times
- - - - -- -- - - - - - - - - - - - - - - - - - - - - - - - - -- -- - - - - - - - - - - - -- -+- - - - - - -- -- -- - - - -- - - - ----
CITY OF ROANOKE, PDV
PLANNING, BLDG., DEV
215 CHURCH RM 166
ROANOKE VA 24011
City/County of Roanoke, Commonwealth/State of
Vir~a. Sworn and subscribed before me this
__1~Y_~ay of JULY 2009. Witness my hand and
official seal.
_~_ ~otary Public
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,. NOTICE OF PUBLIC
. HEARING
I The Council of the City of i
!Roanoke will hold a public .'
Ihearing on Monday, July 20, !
!;~~~, t~te~~OaOff~~aso~~:1
! matter may be heard, in the "
Council Chamber, fourth:
Ifloor, in the Noel C. Taylor
IMunicipal Building, 215
IChu;Ch. Avenue, S.W.,
.Roanoke, Virginia, to
consider the following:
I Request from the City of
,Roanoke Planning
!Commission to amendj
Chapter 36.2, Zoning, of the.
Code of the City of Roanoke I
(1979), as amended, by,
amending and reordainingj
the following code ~ections::
/ (a) See. 36,2-561, Variances,'
(c)(3) to remove the words;
: lIapproaching confiscationll,l
.1 and (b) Sec. 36.2-704,
, Nonconforming structures':
and Sec. 36.2-705,
Nonconforming uses, for the
purpose of conforming the
City's Zoning Ordinance with
state code provisions
relating to .noQconforming
structures and uses that
have been damaged or
destroyed under certain
circumstances.
A copy of the amendment
is available for review in the
Office of the City Clerk,
Room 456, Noel C. Taylor
I Municipal Building, 215
Church Avenu'e, S:W.,
Roanoke, Virginia. .
All parties in interest and
citizens may appear on the
above date and be heard on ,
the matter. If you are a :
'person with a disability who '
I needs accommodations for
\ this hearing, please contact
the City Clerk's Office, at
853-2541, before noon on I
the Thursday before the date I
.of the hearing listed above. i
GIVEN under my hand this
1st day of July, 2009.
Stephanie M. Moon, CMC
. City Clerk.
(11498109)
j
1.==-------
REFERENCE: 80076514
11498109
NPH-Code Amendment Z
State of Virginia
City of Roanoke
I, (the undersigned) an authorized representative
of the Times-World Corporation, which corporation
is publisher of the Roanoke Times, a daily
newspaper published in Roanoke, in the State of
Virginia, do certify that the annexed notice was
published in said newspapers on the following
dates:
PUBLISHED ON:
07/04 07/11
TOTAL COST:
FILED ON:
411.84
07/11/09
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -+- - - - - - - - - - - - - - - - - - - - - - --
Authorized ~ ~
Signature:_~_~_
Billing Services Representative
~,( CA
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/
NOTICE OF PUBLIC HEARING
The Council ofthe City of Roanoke will hold a public hearing on Monday, July 20,2009, at
7:00 p.m., or as soon thereafter as the matter maybe heard, in the Council Chamber, fourth floor, in
the Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., Roanoke, Virginia, to consider
the following:
Request from the City of Roanoke Planning Commission to amend
Chapter 36.2, Zoning, of the Code ofthe City of Roanoke (1979), as
amended, by amending and reordaining the following code sections:
(a) Sec. 36.2-561, Variances, (c)(3) to remove the words
"approaching confiscation", and (b) Sec. 36.2-704, Nonconforming
structures, and Sec. 36.2-705, Nonconforming uses, for the purpose of
conforming the City's Zoning Ordinance with state code provisions
relating to nonconforming structures and uses that have been
damaged or destroyed under certain circumstances.
A copy ofthe amendment is available for revie~ in the Office ofthe City Clerk, Room 456,
Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., Roanoke, Virginia.
All parties in interest and citizens may appear on the above date and'be heard on the matter.
.\
If you are a person with a disability who needs accommodations for this hearing, please contactthe
City Clerk's Office, at 853-2541, before noon on the Thursday before the date of the hearing listed
above.
GIVEN under my hand this ---lst day of July
,2009.
Stephanie M. Moon, CMC
City Clerk.
Code Amendment-36.2-561.doc
1
Notice to Publisher:
Publish in the Roanoke Times on Saturday, July 4, 2009 and Saturday, July 11, 2009.
Send affidavit to:
Stephanie M. Moon, CMC, City Clerk
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011
(540) 853-2541
Send bill to:
Martha Franklin
Planning Coordinator
215 Church Avenue, S. W., Room 166
Roanoke, Virginia 24011
(540) 853-1730
F(540) 853-1230
NPH-Amend Vision 2001-2020.doc'
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerk@roanokeva.gov .
STEPHANIE M. MOON, CMC
City Clerk
CECELlA T. WEBB
Assistant Deputy City Clerk
July 28, 2009
Haywood Dunlap, Jr., Treasurer
Board of Directors, Northwest Child
Development Center, Inc.
1523 Melrose Avenue, N. W.
Roanoke, Virginia
Dear Mr. Dunlap:
I am enclosing copy of Ordinance No. 38555-072009 exempting from real
estate property taxation certain property of Northwest Child Development
Center, Inc., located in the City of Roanoke, an organization devoted
exclusively to charitable or benevolent purposes on a non-profit basis.
The abovereferenced measure was adopted by the Council of the City of
Roanoke at a regular meeting held on Monday, July 20, 2009, and is in full
force and effect on January 1, 2010, if by such time a copy, duly executed
by an authorized officer of Northwest Child Development Center, Inc., has
been filed with the City Clerk.
Sincerely,
~ m, ~tlvv
Stephanie M. Moon, CMC
City Clerk
Enclosure
Haywood Dunlap, Jr., Treasurer
July 28, 2009
Page 2
pc: la'Kisha M. Jones, Executive Director, Northwest Child Development
Center, Inc., 1523 Melrose Avenue, N. W., Roanoke, Virginia 24017
Derrick A. Willis, President, Northwest Child Development Center,
Inc., Board of Directors, 1523 Melrose Avenue, N. W., Roanoke,
Virginia 24017
The Honorable Sherman A. Holland, Commissioner of the Revenue
The Honorable Evelyn W. Powers, City Treasurer
Darlene l. Burcham, City Manager
William M. Hackworth, City Attorney
Susan S. lower, Director, Real Estate Valuation
R. B. lawhorn, Budget Management Analyst, Office of Management
and Budget
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerk@roanokeva.gov
JONATHAN E. CRAFT
Deputy City Clerk
STEPHANIE M. MOON, CMC
City Clerk
CECELIA T. WEBB
Assistant Deputy City Clerk
September 24, 2009
Sherman A. Holland
Commissioner of the Revenue
Roanoke, Virginia
~velyn W.Powers
City Treasurer
Roanoke, Virginia
Dear Mr. Holland and Ms. Powers:
I am forwarding an attested copy of Ordinance No. 38555-072009, which has
been properly executed by the Northwest Child Development Center, Inc., for
pu rposes of assessment and collection, respectively, of the service charge
established by this Ordinance.
Sincerely,
s~~~~
City Clerk
S M M: ew
Attachment
pc: Derrick A. Willis, President, Board of Directors, Northwest~<Child
Development Center, 1 523 Melrose Avenue, N. W., Roanoke, Virginia
24017
\,-,
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IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 20th day of July,2009.
No.38555-0n009.
AN ORDINANCE exempting from real estate property taxation certain property of
Northwest Child Development Center, Inc., located in the City of Roanoke, an organization
devoted exclusively to charitable or benevolent purposes on a non-profit basis; providing for an
effective date; and dispensing with the second reading by title ofthis ordinance.
WHEREAS, Northwest Child Development Center, Inc., (hereinafter "the Applicant"),
has petitioned this Council to exempt certain real property of the Applicant from taxation
pursuant to Article X, Section 6(a)(6) ofthe Constitution of Virginia;
WHEREAS, a public hearing at which all citizens had an opportunity to be heard with
respect to the Applicant's petition was held by Council on July 20,2009;
WHEREAS, the provisions of subsection B of Section 58.1-3651, Code of Virginia
(1950), as amended, have been examined and considered by the Council;
WHEREAS, the Applicant agrees that the real property to be exempt from taxation is
certain real estate, including the land and any building located thereon, identified by Roanoke
City Tax Map No. 2221709, commonly known as 1523 Melrose Avenue, N.W. (the "Property"),
and owned by the Applicant, and providing that the Property shall be used by the Applicant
exclusively for charitable or benevolent purposes on a non-profit basis; and
WHEREAS, in consideration of Council's adoption of this Ordinance, the Applicant has
voluntarily agreed to pay each year a service charge' in an amount equal to twenty percent (20%)
of the City of Roanoke's real estate tax levy which would be applicable to the Property were the
K:\Measures\tax exempt The Northwest Child Development Centerl 709,doc
:~:
.,.
Property not exempt from such taxation, for so long as the Property is exempted from such
taxation.
THEREFORE, BE IT ORDAINED by the Council ofthe City of Roanoke as follows:
1. Council classifies and designates Northwest Child Development Center, Inc., as a
charitable or benevolent organization within the context of Section 6(a)(6) of Article X of the
Constitution of Virginia, and hereby exempts from real estate taxation certain real estate,
identified by Roanoke City Tax Map No. 2221709, commonly known as 1523 Melrose Avenue,
N.W., and owned by the Applicant, which property is used exclusively for charitable or
b~nevolent purposes on a non-p,rofit basis; continuance of this exemption shall be contingent on
the continued use of the property in accordance with the purposes which the Applicant has
designated i~ this Ordinance.
2. In consideration of Council's adoption of this Ordinance, the Applicant agrees to
) pay to the City of Roanoke on or before October 5 of each year a service charge in an amount
equal to twenty (20%) percent of the City of Roanoke's real estate tax levy which would be
applicable to the Property, were the Property not exempt from such taxation, for so long as the
Property is exempted from such taxation.
3. This Ordinance shall be in full force and effect on January 1, 2010, if by such
time a copy, duly executed by an authorized officer of the Applicant, has been filed with the City
Clerk.
4. , The City Clerk is directed to forw~d an attested copy of this Ordinance, after it is
properly executed by the Applicant, to the Commissioner of the Revenue and the City Treasurer
for purposes of assessment and collection, respectively, of the service charge established by this
Ordinance, and to La'Kisha M. Jones, Executive Director, and the authorized agent of Northwest
Child Development Center, Inc.
K:\Measures\tax exempt The Northwest Child Development Center] 709,doc
2
"
"
j
5. Pursuant to Section 12 of the City Charter, the second reading of this ordinance
by title is her~by dispensed with.
ATTEST:
;6,~.h-). ~0Y0
City Clerk.
ACCEPTED, AGREED TO AND EXECUTED by Northwest Child Development
Center, Inc., this m~y Of~, 2009.
NORTHWEST CHILD DEVELOPM NT CENTER, INC.
By
(SEAL)
K:\Measures\tax exempt The Northwest Child Development Centerl 709,doc
3
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, S.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: (540) 853-1138
City Web: www,roanokeva,gov
July 20, 2009
Honorable David A. Bowers, Mayor
Honorable ShermanP. Lea, Vice Mayor
Honorable M. Rupert Cutler, Council Member
Honorable Gwendolyn W. Mason, Council Member
Honorable AnitaJ. Price, Council Member
Honorable Court G. Rosen, Council Member
Honorable David B. Trinkle, Council Member
Subject:
Tax Exemption Request -
Northwest Child Development
Center, Inc.
Dear Mayor Bowers and Members of City Council:
Background:
Northwest Child Development Center, Inc. (NWCDC), a Virginia, non-stock, not for
profit corporation owns certain real property known as tax map #2221709 located
at 1523 Melrose Avenue, NW, Roanoke. The organization desires the property to
be designated as exempt from real estate and personal property taxes pursuant to
the provisions of the Code of Virginia. A major portion of the organization's
mission is to offer child care service for single parents who desire to work rather
than receive assistance. The NWCDC currently serves over 75 children in its day
care and afternoon programs. It also offers infant care, pre-school programs, and
nutritious, well balanced meals for its children. Its curriculum is designed to
prepare the children for transition to elementary education. At present, annual real
estate taxes due on the parcel are $4,354 on a total assessed value of $365,900.
Considerations:
On May 19, 2003, City Council approved a revised policy and procedure in
connection with requests from non-profit organizations for tax exemption of
certain property in the City by Resolution 36331-051903, with an effective date of
January 1, 2003. Based on this policy and procedures, Northwest Child
Development Center, Inc., has provided the necessary information required for
applications for exem ptions that would take effect January 1 , 2010.
As noted above, the assessed value of the real property at 1523 Melrose Avenue is
currently $365,900 with annual taxes due of $4,354. In lieu of the $4,354, the
Honorable Mayor and Members of City Council
July 20, 2009
Page 2
organization would agree to pay to the City an annual service charge equal to
twenty percent of the tax levy on the parcel for as long as the exemption
continues. In this case, the service charge amount would be $871. Consequently,
the City would be foregoing $3,483 in real estate revenue. It has been determined
that the organization's personal property is'already exempt from taxation. It paid
$ 50 in vehicle license taxes this year.
Commissioner of the Revenue, Sherman Holland, has determined that Northwest
Child Development Center, Inc. is currently not exempt from paying real estate
taxes by classification or designation under the Code of Virginia. The IRS
recognizes the organization as a 501 (c)(3) tax-exempt organization.
Notification of a public hearing to be held July 20, 2009, was duly advertised in the
Roanoke Times.
Recommended Action:
Authorize Northwest Child Development Center, Inc.'s exemption from real estate
taxation pursuant to Article X, Section 6 (a) 6 of the Constitution of Virginia,
effective January 1, 2010, if the organization (;!.grees to pay the subject service
charges on the real ,estate by that date. The organization's personal property is
already exempt from taxation, so no action needs to be taken on it.
DLBjrbl
c: Honorable Sherman A. Holland, Commissioner of the Revenue
Honorable Evelyn W. Powers, City Treasurer
Stephanie M. Moon, City Clerk
William M. Hackworth, City Attorney
Ann H. Shawver, Director of Finance
R. Brian Townsend, Assistant City Manager for Community Development
Susan S. Lower, Director of Real Estate Valuation
Sherman M. Stovall, Director of Management and Budget
Ms. La'Kisha M. Jones, Executive Director, Northwest Child Development
Center, Inc., 1523 Melrose Avenue, NW, Roanoke, VA 24017
Mr. Derrick A. Willis, President, Northwest Child Development Center, Inc.,
1523 Melrose Avenue, NW, Roanoke, VA 24017'
Mr. Haywood "Skip" Dunlap Jr., Treasurer, Northwest Child Development
Center, Inc., 1523 Melrose Avenue, NW, Roanoke, VA 24017
CM09-00 11 5
The Roanoke Times
Roanoke, Virginia
Affidavit of Publication
The Roanoke Times,
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -+- - - - - - - - - - - - - - - - - - - - - - --
NORTHWEST CHILD DEVELOPMENT CENTER
1523 MELROSE AVENUE, W
ROANOKE VA 24017
REFERENCE: 80026785
11503550
NPH-Northwest Child
State of Virginia
City of Roanoke
I, (the undersigned) an authorized representative
of the Times-World Corporation, which corporation
is publisher of the Roanoke Times, a daily
newspaper published in Roanoke, in the State of
Virginia, do certify that the annexed notice was
published in said newspapers on the following
dates:
City/County of Roanoke, Commonwealth/State of
Virginia. Sworn and subscribed before me this
__l~day of JULY 2009. Witness my hand and
official seal.
~. Notary Public
PUBLISHED ON:
07/11
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"'"'11'"
TOTAL COST:
FILED ON:
162.24
07/11/09
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NO~CE OF PUBL:l
: HEARING I
,> Notice is hereby given that
the City Council of the City of,
Roanoke will hold a PUbliCI1
hearing at its reg~lar,
meeting to be held on July,
20, 2009, commencing at
1:00 p,m" in the Council
Chambers, 4th Floor, Noel C!
Taylor Municipal Building;
215 Church Avenue, S,W"
Roanoke, Virginia, on thei
, 'question of adoption of ani
ordinanc,e pursuant to'
~5B:1-3651, Code of Virginia
(1950)',as amended"
approving the request of i
Northwest Child
Development Center, Inc" for
designation of its real
property as exempt from
taxation, "
The assessed value of the
applicant's real property
located at 1523 Melrose
Avenue, N,W" and known as
Tax Map No, 2221709 is
currently $365,900; and real
estate taxes of $4,354 were
paid in !he most recent year,
Citizens shall have the
opportunity to be heard and
express their opinions on
this matter"
If you are a person with a
disability'w,ho needs
accommodations for this
public hearing, contact the
,City Clerk's Office,
853-2541, by 12:00 noon on
Thursday, July 16, 2009,
GIVEN under my hand this
7th day of July, 2009,
, Stephanie M, Moon,
Cily Clerk,
, I
(11503550)
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -+- - - - - - - - - - - - - - - - - - - - - - --
Authorized ~ ~
Signature:_7'~~_
Billing Services Representative
NOTICE OF PUBLIC HEARING
~
Notice is hereby given that the City Council of the City of Roanoke will hold a public hearing
at its regular meeting to be held on July 20, 2009, commencing at 7:00 p.m., in the Council
Chambers, 4th Floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., Roanoke,
Virginia, on the question of adoption of an ordinance pursuant to S58.1-365l, Code of Virginia
(1950), as amended, approving the request of Northwest Child Development Center, Inc., for
designation of its real property as exempt from taxation.
The assessed value ofthe applicant's real property located at 1523 Melrose Avenue, N.W.,
and known as Tax, Map No. 2221709 is currently $365,900, and real estate taxes of$4,354 were paid
in the most recent year.
Citizens shall have the opportunity to be heard and express their opinions on this matter.
If you are a person with a disability who needs accommodations for this public hearing,
contact the City Clerk's Office, 853-2541, by 12:00 noon on Thursday, July 16, 2009.
GIVEN under my hand this 7th day of July ,2009.
Stephanie M. Moon, City Clerk.
K:IMEASURESITAX EXEMPT PH NORTHWEST CHILD DEVELOPMENT CENTER 7 09,DOC
Notice to Publisher:
Publish in the Roanoke Times on Saturday, June 11, 2009.
Send affidavit to:
, Stephanie M. Moon, CMC, City Clerk
215 Church Avenue, S. W., Room 456
Roanoke, Virginia 24011
(540) 853-2541
Send bill to:
Haywood "Skip" Dunlap
Northwest Child Development Center
1523 Melrose Avenue, N. W.
Roanoke, Virginia 24017
(540) 342-0233
K:\NOTICES\2009\JUL Y\NPH-NORTHWEST CHILD DEVELOPMENT CENTER TAX EXEMPT, DOC
DEPARTMENT OF MANAGEMENT & BUDGET
Noel C. Taylor Municipal Building
215 Church Avenue, SW, Room 354
Roanoke, Virginia 24011
540.853.6800 fax: 540.853.2773
July 7, 2009
Mr. Haywood "Skip" Dunlap Jr., Treasurer
Board of Di rectors
Northwest Child Development Center, Inc.
1523 Melrose Avenue, NW
Roanoke, VA 24017
Dear Mr. Dunlap:
The Northwest Child Development Center, Inc. filed a petition in the City
Clerk's Office on June 19, 2009 requesting exemption from taxation on
real property located at 1523 Melrose Avenue, NW. The real property is
identified as tax map number 2221709.
Pursuant to the requirements of the Virginia Code, the City of Roanoke is
required to hold a public hearing if it wishes to consider a petition for a
tax exemption. At a regular session of the Roanoke City Council held on
Monday, July 6, 2009, the Council approved a request of the City Manager
to hold a public hearing on Monday, July 20, 2009, at 7:00 p.m., or as
soon thereafter as the matter may be heard, to receive citizen comments
on the request. Notices of a public hearing with regard to the matter will
be published in the Roanoke Times. Your organization will be billed for
the amount incurred for publishing the notices.
I am forwarding you a copy of a Council Report dated July 20, 2009, from
the City Manager's Office addressed to the Mayor and Members of City
Council regarding the petition. Although we are recommending
authorization for exemption from real estate taxation on the property,
please be advised that the final decision with regard to the exemption
rests with City Council. Council will also consider citizen comments from
the public hearing. It is suggested that a representative from the
organization be present at the public hearing on July 20th to respond to
questions that may be raised regarding the petition. The session will be
held in the City Council Chambers, Room 450, fourth floor, Noel C. Taylor
Municipal Building, 215 Church Avenue, S. W.
If you have any questions regarding this information, please feel free to
call me at 540-853-1643. '
Sincerely,
,ft, o(~~)-
R. B. Lawhorn, Jr.
Budget/Management Analyst
Department of Management and Budget
Enclosure
c: Ms. La'Kisha M. Jones, Executive Director, Northwest Child
Development Center, Inc., 1523 Melrose Avenue, NW, Roanoke, VA
24017
Mr. Derrick A. Willis, President, Northwest Child Development
Center, Inc., 1523 Melrose Avenue, NW, Roanoke, VA 24017
V'Stephanie M. Moon, City Clerk
_ - I - -. - -, ,- '~. ';"3"-'-1 I I q
b0:lHltlu0 1111l;Jbd':l,J !,_ nJ,.l'_
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerk@roanokeva.gov
June 19,2009
SHEILA N. HARTMAN, CMC
Deputy City Clerk
CECELIA T. WEBB
Assistant Deputy City Clerk
STEPHANIE M. MOON, CMC
City Clerk
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
At a regular meeting of the Council of the City of Roanoke which was held on
Monday, May 19,2003, Resolution No. 36331-051903 was adopted with regard
to a new policy and procedure for processing requests from non-profit
organizations to have property exempted from taxation, pursuant to Article X,
Section 6(a)(6), Constitution of Virginia, and repealing Resolution No. 36148-
120202 adopted on December 2,2002.
I am attaching copy of a petition, which was filed in the City Clerk's Office on
June 19,2009, by The Northwest Child Development Center, non-stock, not-for-
profit corporation, requesting exemption from taxation of real property and
personal property located at 1523 Melrose Avenue, N. W., pursuant to Section
58.1-3651, Code of Virginia (1950), as amended.
Petitions forwarded by the City Clerk to the City Manager by April 1 5 for
evaluation and recommendation to City Council will have an effective date of
July 1 st. Petitions forwarded by October 15th will have an effective date of
January 1 st.
Sincerely,
~ hi. ~DlM.I
Stephanie M. Moon, CMC
City Clerk
SMM:ew
Attachment
K:\Tax Exempt\Northwest Child Development Center acknowledment 06 I 909.doc
Darlene L. Burcham
June 19, 2009
Page 2
pc: Derrick A. Willis, President, Board of Directors, Northwest Child
Development Center, 1523 Melrose Avenue, N. W., Roar:lOke, Virginia
24017 .
The Honorable Sherman A. Holland, Commissioner of the Revenue
William M. Hackworth, City Attorney
Susan S. Lower, Director, Real Estate Valuation
R. B. Lawhorn, Budget Management Analyst, Office of Management and
Budget
K:\Tax Exempt\Northwest Child Development Center acknowledment 061909.doc
II
n
rellelU!lIa!BmflSltmf!!!ll!5reDe!9El!J!)(EB
THE NORTHWEST CHILD DEVELOPMENT CENTER
1523 Melrose Avenue, N.W. Roanoke, Virginia 24017 (540) 342-0233
June 17, 2009
BOARD OF DIRECfORS
Derrick A. Willis
President
Stephanie M. Moon, Roanoke City Clerk
Room 456, 215 Church Avenue, SW
Roanoke, Virginia 24011
Alan Bagby
Secretary
RE:
Northwest Child Development Center, 1523 Melrose Avenue NW,
Roanoke; Virginia 24017 also described by Tax Number 2221709, Lots 9-
14, Block 41 Melrose
Haywood Dunlap
Treasurer
Brenda McCray-ShUllett
Jason Wimbush
Sherman Lea, Jr.
Anne MacFarlane
Dear Ms. Moon:
We hope this communication finds you and yours in the best of health and
prospering!
LaKisha M.Jones
Executive Director
The Northwest Child Development Center (NWCDC) is requesting tax-exempt
.,
status for its real property. We have been advised that our personal property is
already exempt. NWCDC has continued as a non-profit service organization and
an integral part of our Roanoke community since its establishment in 1982. A
major part of our mission is to offer child care service for many of our single
parents who desire to work rather than receive assistance. NWCDC currently
serves over 75 children in its day care and afternoon programs. We offer infant
care, pre-school programs and nutritious, well balanced meals to our children.
Our curriculum is designed to prepare our children for transition to elementary
education.
NWCDC was granted tax exempt status according to 501 (c) for the Internal
)
Revenue Code of 1954, April 1984 (documentation attached). We have also
enclosed the Petition for Exemption and other documentation as requested.
.~
United Way
Of Roanoke Valley
Partner Aiency
If there is any other information required, please feel free to contact us.
Thank you for your time and consideration.
Yours most sincerely,
~q~ .Jfflt5
La'Kisha M. Jones
Executive Director
~P0~'
~ri~A. Willis, President
Board of Directors
Dk Development Center
HayWOO~ Dunlap Jr., Treasurer
Board of Directors
Northwest Child Development Center
Enclosures:
City of Roanoke Tax Exempt Petition
Letter to Honorable Sherman A. Holland, Commissioner of The Revenue
Response letter from Mr. Holland
IRS Tax Exempt Letter
IRS Employer Identification Number 54-1222444
Personal Property Tax Statement
Real Estate Tax Statement "
Cc: Honorable Sherman A. Holland, Commissioner of The Revenue
Room 251, 215 Church Avenue SW, Roanoke, Virginia 24011
Mr. R. B. Lawhorn, Department of Management and Budget
Room 354, 215 Church Avenue, SW Roanoke 24011
II
.11.
~eJ!ma!Bl!!!IfSltmf!!!ll!fItelt!9El!ElB!B
THE NORTHWEST CHILD DEVELOPMENT CENTER
1523 Melrose Avenue, N.W. Roanoke, Virginia 24017 (540) 342-0233
VIRGINIA:
IN THE COUNCIL OF THE CITY OF ROANOKE
RE: PETITION FOR EXEMPTION FROM TAXATION OF CERTAIN
BOARD OF DIRECTORS
PROPERTY PURSUANT TO ARTICLE X, SECTION 6(a)(6) OF THE CONSTITUTION OF
VIRGINIA
Derrick A. Willis
President
Alan Bagby
Secretary
Haywood Dunlap
Treasurer
TO THE HONORABLE MAYOR AND MEMBERS OF COUNCIL OF THE CITY OF
ROANOKE:
la.
Your Petitioner: Northwest Child Development Center, a Virginia, non-
stock, not for profit corporation owns certain real property, located at
1523 Melrose Ave in the City of Roanoke, Virginia, which property is City
of Roanoke Tax Map JD# 2221709, with a total assessed value of
$365,900 and a total of $4,354.20 in real property taxes that were paid
or would have been paid in the most rec~nt year, desires to be an
organization designated pursuant to the provisions of Sec. 58. 1-3651,
of Cod of Virginia, as amended, in order that the referenced real
property, to be used exclusively for charitable and benevolent purposed
in providing child care service for single parents who desire to work
rather than receive assistance services are also available to other
parents as well (Infant care, pre-school curriculum with meals
provided).
Brenda McCray-ShiDZett
Jason Wimbush
She1'1Tlan Lea, Jr.
Anne MacFarlane
LaKisha M. Jones
Executive Director
.~
United Way
Of Roanoke Valley
Partner ABency
lb. Your Petitioner, Northwest Child Development Center, a Virginia, non-
stock, not for profit corporation owns certain personal property, located
at 1523 Melrose Avenue in the City of Roanoke, Virginia with a total
. assessed value of $ 0.00 according to City of Roanoke, Virginia Personal
Property Tax Statement and a total of $50.00 in personal property
taxes that were paid or would have been paid in the most recent years,
desires to be an organization designated pursuant to the provisions of
Sec. 58.1-3651, ofthe Code of Virginia, as amended, in order that the
referenced personal property, to be used exclusively for charitable and
benevolent purposes in transportation of children for NWCDC in order
that they may receive services provided.
2. Your Petitioner agrees to pay to the City of Roanoke, an annual service
charge in an amount equal to twenty percent (20%) of the City of
Roanoke tax levy, which would be applicable to this real estate, were
our organization not be tax exempt, for as long as this exemption
continues.
3. Your Petitioner, if located within a service district, agrees to pay to the
City of Roanoke an annual service charge equal to the additional service
district tax that would be levied for as long as this exemption continues.
4. Your Petitioner agrees to provide information to the Director of Real
Estate Valuation upon request to allow a triennial review of the tax
exempt status of your Petitioner.
The following questions are submitted for consideration:
1. (Q): Whether the organization is exempt from taxation pursuant to Section
501 (c) ofthe Internal Revenue Code of 1954.
(A): Your Petitioner was granted exemption from taxation pursuant to
Section 501 (c) of the Internal Revenue Code of 1954 on April 1984.
2. (Q): Whether a current alcoholic beverage license for serving alcoholic
beverages has been issued by the Alcohol Beverage Control Board to such
property.
(A): N/A
3. (Q): Whether any director, officer or employee ofthe organization has been
paid compensation in excess of a reasonable allowance for salaries or other
compensation for personal services which such director, officer or
employee actually renders.
(A): No
4. (Q): Whether any part of the net earnings of such organization inures to the
benefit of any individual, and whether any significant portion of the service
provided by such organization is generated by funds received from
donations, contributions or, local, state, or federal grants. As used in
this subsection, donations shall include the providing of personal services
or the contribution of in-kind or other material services.
(A): United Way of Roanoke Valley; Edgar A. Thurman Foundation; Roanoke
City Human Services Grant; US Dept. of Agriculture.
5. (Q): Whether the organization provides services for the common good of
the public.
(A): Your Petitioner provides services for the common good of the public
in as much as it provides daycare services for working parents and
childcare for mothers who choose to work rather than receive
assistance.
6. (Q): Whether a substantial part of the activities of the organization
involves carrying on propaganda, or otherwise attempting to influence
legislation and whether the organization participates in, or intervenes in,
any political campaign on behalf of any candidate for public office.
(A): None
7. (Q): Whether any rule, regulation, policy or practice of the
. organization discriminates on the basis of religious conviction, race,
color, sex, or national origin.
(A) None
8. (Q): Whether there is a significant revenue impact to the locality and its
taxpayers of exempting the property.
9. (Q): Any other criteria, facts and circumstances, which the governing body
deems pertinent to the adoption of such ordinance.
(A) It is estimated that NWCDC paid over $100,000 in taxes since being
granted the IRS Tax Exempt Status in April 1984.
THEREFORE, your Petitioner, Northwest Child Development Center
respectfully requests to the Council ofthe City of Roanoke that this real or
personal Property, or both, of your Petitioner is operated no for profit and
the property so exempt is used for the particular purposes of providing
infant and child care services with pre-school curriculum, meal preparation
and transportation for children.
Respectfully submitting this
1th day June, 2009.
'Aq.f&;~ .Jene.s
La'Kisha M. Jones
Executive Director
~;::GV0~:enler
~!;(;k A. Willis, President
Board of Directors
Northwest Child Development Center
ood It kiplt unlap Jr., Treasurer
Board of Directors
Northwest Child Development Center
. ~.._ ~____~_ __ _."_ 1i ..__.._________~ _______~________.... ....-:..-= ",
~, "'''\''
, ~ ~ [f!f]fJfB ~ [f!D' tm e! mfl teJ E3 U!El fEB - /?
THE NORTHWEST CHILD DEVELOPMENT CENTER
1523 Melrose Avenue, N.W. Roanoke, Virginia 24017 (540)342-0233
May 13th, 2009
The Honorable Sherman A. Holland
Commissioner of the Revenue, City of Roanoke
215 Church Avenue SW Room 251
Roanoke, Virginia 24011
CG~If>)f
BOARD OF DIRECTORS
Re:
'Northwest Child Development Center, 1523 Melrose Avenue. NW,
Roanoke, Virginia 24017 also described by Tax Number 2221709, Lots 9-
14, Block 41 Melrose
Demel. A. wmis
PresidEfJil
AlLIn Bagby
S.ecrelll7'1J
Dear Mr. Holland:
Flfi!J1!DOOc1 Da.mJ.ap
'l'JoellS11iJ'Err
We hope this communication finds you and yours in best of the health and
prospering!
Br.enil:a ltJ.cC'ray-ShiOlet'1
JaSDn lVimbush
She'n1J<C1n Len, Jr.
Anne WIa,eF",;rlan:e
The Northwest Child Development Center (NWCDC) is requesting tax-exempt
status for its real and personal property. NWCDC has continued as a non-profit
service organization and an integral part of our Roanoke community since its
establishment in 1982. A major part of our mission is to offer child care service
for many of our single parents who desire to work rather than receive
assistance. NWCDC currently serves over 75 children in its day care and
afternoon programs. We offer infant care, pre-school programs and nutritious,
well-balanced meals to our children. Our curriculum is designed to prepare our
children for transition to elementary education.
LciKis!h1:J 1t1.Jones
E.xcefiltJ'V.e Di;r.edD1'
NWCDC qualified for tax exempt status according to 501(c) for the Internal
Revenue Code of 1954 in April 1984.We have enclosed our letter certifying our
Employer Identification Number 54-1222444 and documentation for our 501
(c)(03) from the Internal Revenue Service. If there is any other information
required, please feel free to contact us.
Thank you for your time and consideration.
i.Y YOOIfS S r most si~CereIY, ;1 . . ~ @'\.() . ~ In n I
'-c/'yf'kv:>/~(.Jt/nlLj ~ lV~
Mrs. la'Kisha M. Jones Mr: rrick A. Willis, ~esident '
Executive Director Board of Directors
Northwest Child Development Center NorthwestChild Development Center
&. fP-~"'ii
'i'!
'. ~~
,~~'"';;~,,
United Way
0-/ Roanoke Valley
Pa~ner Aj.ency
COMMISSIONER OF THE REVENUE
CITY OF ROANOKE
SHERMAN A. HOLLAND
Commissioner
GREGORY S. EMERSON
Chier [)ellUly
May 28, 2009
Mrs. La'Kisha M. Jones, Executive Director
Mr. Derrick A. Willis, President
Northwest Child Development Center
1523 Melrose Ave, NW
Roanoke, VA 24017
Re: Exemption of property located at 1523 Melrose Ave, NW
Tax Map No. 2221709
Dear Mrs. Jones and Mr. Willis:
We received your letter dated May 13,2009 requesting a determination of the tax
exempt status of the above captioned property. The above parcel is currently being taxed
by the City of Roanoke for real estate taxes for the 2008-09 tax year. This property is not
currently exempt by classification or designation. In order to apply for the real estate
exemption, you need to contact the City Clerk's Office at 853-2541 to apply for an
exemption for non-profit organizations through City Council. Therefore, I am
forwarding a copy of this letter along with your letter dated May 13, 2009 to the City
Clerk's office.
Should you have any additional questions please do not hesitate to call.
Sincerely,
~~
Sherman A. Holland
Commissioner of the Revenue
SAH/jec
Cc: Stephanie Moon, City Clerk
R.B. Lawhorn, Dept. of Management and Budget
215 Church Avenue SW, Room 251 * Roanoke, Virginia 24011
Phone (540) 853-2521 * Fax (540) 853-1115 * www.roanokegov.com
~)"\~ IRS Department or tllC Treasury
~tfh''JjJ"" I nl('l'/Ial l{('nnul.' S('nicl.'
P.O. Box 2508
Cincinnati OH 45201
In reply refer to: 0248564828
May 13, 2009 LTR 4168C EO
54-1222444 000000 00 000
00019243
BODC: TE
.:i~~
.;-....::f
NORTHWEST CHILD DEVELOPMENT CENTER
INC
1523 MELROSE AVE NW
ROANOKE VA 24017-4113
020635
Employer Identification Number:
Person to Contact:
Toll Free Telephone Number:
54-1222444
Tonya Morris
1-877-829-5500
Dear Taxpayer:
This is in response to your request of May 04, 2009, regarding your
tax-exempt status.
Our records indicate that a determination letter was issued in
April 1984, that recognized you as exempt from Federal income tax,
and discloses that you are currently exempt under section 501(c)(03)
of the Internal Revenue Code.
Our records also indicate you are not a private foundation within thB
meaning of section 509(a) of the Code because you are described in
section(s) 509(a)(l) and 170(b)(1)(A)(ii).
Donors may deduct contributions to you as provided in section 170 of
the Code. Bequests, legacies, devises, transfers, or gifts to you or
for your use are deductible for Federal estate and gift tax purposes
if they meet the applicable provisions of sections 2055, 2106, and
2522 of the Code.
If you have any questions, please call us at the telephone number
shown in the heading of this letter.
Sincerely yours,
~71(~
"
Michele M. Sullivan, Oper. Mgr.
Accounts Management Operations I
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CITY OF ROANOKE, VIRGINIA
2009 PERSONAL PROPERTY TAX STATEMENT
STATEMENT DATE: 04/08/2009
58376
ROANOKE
EVELYN W. POWERS, TREASURER
P.O. BOX 1451
ROANOKE, VA 24007-1451
(540) 853-2561 FAX (540) 853-1019
www.roanokeva.Qov
TAX DUE
LICENSE TAX
.00
50.00
NORTHWEST CHILD DEVELOPMENT
1523 MELROSE AVE NW
ROANOKE, VA 24017
4 - -00014445
3.45
10% PENALTY ADDED AFTER DUE DATE
SEE BACK OF FORM FOR ADDITIONAL INFORMATION
Op1~.QQ~.Q~,~!5n Q~ .EQRQ ~,fM~A!5J 44~.~B73S~2 12
"o02'io090'39Si:i i;07;iTI1'bM.,1 GDHG31U061146656 12
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0.00
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20.00
30.00
. .. .. .,
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--------------------------------------
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TAX YR BILL NUMBER
DATE BILLED
DATE DUE
CURRENT TAX
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-~-----------------------...--_._-------------~._---
06/011 09
50.00
~ Review vehicle information to ensure accuracy of vehicle Year & Make and report incorrect vehicle
lMPORTANT information or address changes to Commissioner of Revenue at 540-853-2521
~ It is the taxpayer's responsibility to ensure that changes and payments are received on time to avoid
penalty and interest charges.
TeAR ANn RETIIRN ROTTOM PORTION WIT"" VOIIR PAVMFNT_ RI=TAIN TOP PORTION FOR VOIIR T4X,RJ::r.:nRn~
2008-2009 FISCAL YEAR REAL ESTATE TAX STATEMENT
EVELYN W. POWERS, TREASURER STATEMENT DATE: 01-22-2009
P.O. BOX 1451 20438
ROANOKE, VA 24007-1451
(540) 853-2561 FAX (540) 853-1019 TAX MAP NUMBER 2221 709
www.roanokegov.com
FIRST INSTALLMENT
DUE:10-05-200B
TAX RATE
PER $100: 1.19
SECOND INSTALLMENT
DUE:04-05-2009
TAX RATE
PER$100: 1.19
NORTHWEST CHILD DEVELOPMENT
CENTER
1523 MELROSE AVE NW
ROANOKE, VA 24017
1523 MELROSE AVE NW
LOTS 9-14 BLK 41
MELROSE
7
-LEASE RETAIN THIS PORTION FOR YOUR RECORDS
SEE ADDITIONAL INFORMATION ON THE BACK
CREDIT CARD JURISDICTION CODE: 1006
. .
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,00; O'()"
FISCAL YEAR TAXES:
'~~i;FEES'it'$i)ltt%l'
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2,177;10
2,177.10
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
I Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: c1erk@roanokeva.gov
STEPHANIE M. MOON, CMC
City Clerk
July 28, 2009
Darlene l. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
CECELIA T. WEBB
Assistant Deputy City Clerk
I am attaching copy of Ordinance No. 38556-072009 authorizing the City
Manager the lease of to execute an agreement with Tavern On The Market
of Virginia, llC, for approximately 1394.42 square feet of space in the City
Market Building located at 32 Market Square for a food court business, for
a month-to-month term, effective August 1, 2009, not to exceed 12
months, at a rental rate of $2,892.65 per month, upon certain terms and,
conditions.
The abovereferenced measure was adopted by the Council of the City of
Roanoke at a regular meeting held on Monday, July 20, 2009, and is in full
force and effect upon its passage.
Sincerely,
~~. ~l)~
Stephanie M. Moon, CMC ~
City Clerk
Attachment
pc: William M. Hackworth, City Attorney
Ann H. Shawver, Director of Finance
Cassandra l. Turner, Economic Development Specialist
Joshua Mabrey, Account/Accounts Receivable
~~
~ THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 20th day of July,2009.
No. 38556-072009.
AN ORDINANCE authorizing the City Manager to execute a lease agreement. with
Tavern On The Market of Virginia, LLC, for approximately 1394.42 square feet of space in the
City Market Building for a month-to-month term, effective August 1, 2009, not to exceed
twelve (12) months; and dispensing with the second reading ofthis ordinance by title.
WHEREAS, a public hearing was held on July 20, 2009, pursuant to SSI5.2-1800 and
15.2-1813, Code of Virginia (1950), as amended, at which hearing all parties in interest and
citizens were afforded an opportunity to be heard on the proposed lease.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke as follows:
1. The City Manager and the City Clerk are hereby authorized, to execute and attest,
respectively, in a form approved by the City Attorney, an agreement with Tavern On The Market
of Virginia, LLC, for the lease of approximately 1394.42 square feet of space in the City Market
Building, located at 32 Market Square, Roanoke, Virginia, for a food court business, for a
month-to-month term, effective August 1, 2009, not to exceed twelve (12) months, at a rental
rate of $2,892.65 per month, upon certain terms and conditions, and as more particularly
described in the City Manager's letter to this Council dated July 20,2009.
2. Pursuant to the provisions of Section 12 ofthe City Charter, the second reading of
this ordinance by title is hereby dispensed with.
ATTEST:
~m. ~DlW
City Clerk
K:\David\CounciI Work\o-lease Tavern On The Market.7-20-09.doc
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, S.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: (540) 853-1138
City Web: www.roanokeva.gov
July 20, 2009
Honorable David A. Bowers, Mayor
Honorable Sherman P. Lea, Vice Mayor
Honorable M. Rupert Cutler, Council Member
Honorable Gwendolyn W. Mason, Council Member
Honorable Anita J. Price, Council Member
Honorable Court G. Rosen, Council Member
Honorable David B. Trinkle, Council Member
Dear Mayor Bowers and Members of City Council:
Subject: Lease Renewal for Tavern
On The Market of Virginia,
LLC in City Market Building
Background:
C. Roger Lamm, III, owner and operator of Tavern on the Market of Virginia,
LLC, has requested a renewal of his lease for 1394.42 square feet of space
located in the City Market Building at 32 Market Square, Roanoke, Virginia
24011. The current lease expires July 31, 2009. The new lease term is
month to month, not to exceed twelve months, effective August 1, 2009.
The proposed agreement establishes a base rent to be paid as provided by
the following schedule:
Period Square Per Square Monthly Rent Annual Rent
Footage Foot Amount Amount
Amount
8/1/09 - 1083.00 $24.00 $2,166.00 $25,992.00
7/31/10
311 .42 $28.00 $ 726.65 $8,719.76
The Common Area Maintenance fee, to be paid in addition to the rental
amount described above, is $824.00 per month. There is no renewal
provision in this lease. Month to month lease agreement attached.
Honorable Mayor and Members of City Council
July 20, 2009
Page 2
Recommended Action:
Authorize the City Manager to execute a month to month lease agreement
with Tavern on the Market of Virginia, LLC, for approximately 1394.42 square
feet of space in the City Market Building, located at 32 Market Square,
Roanoke, Virginia 24011, effective August 1, 2009, not to e~ceed twelve
(12) months. Such lease shall be approved as to form by the City Attorney.
Darlene L. B rcham
City Manager
c: Stephanie M. Moon, City Clerk
William M. Hackworth, City Attorney
Ann H. Shawver, Director of Finance
R. Brian Townsend, Assistant City Manager for Community Development
Cassandra L. Turner, Economic Development Specialist
Joshua Mabrey, Accountant/Accounts Receivable
CM09-00 11 9
LEASE
Between
THE CITY OF ROANOKE
And
Tavern On The Market of Virginia, LLC
c:\DOCtJMBNTS AND SETTINGS\EDC'M.\Mr DOCUMKNTS\TAVERN ON THE MARKET\2009 TAVERN r..l!:ASE.COC
LEASE
INDEX
HEADING
PAGE
PREMISES
TERM
BASE RENT; ESCALATIONS
COMMON AREA MAINTENANCE
LANDLORD OBLIGATIONS
TENANT'S OBLIGATIONS
2
2
USE OF PREMISES
3
3
EXCLUSIVITY
4
ASSIGNMENT AND SUBLETTING
4
IMPROVEMENTS
4
SURRENDER OF PREMISES
4
INSPECTION
INSOLVENCY OR BANKRUPTCY OF TENANT
TRANSFER OF LANDLORD'S INTEREST
4
4
5
ESTOPPEL CERTIFICATE
DAMAGE TO THE PREMISES
5
5
DEFAULT OF TENANT
6
CONDEMNATION
6
COVENANTS OF LANDLORD
6
NO PARTNERSHIP
7
BROKERS COMMISSION
7
NOTICES
7
HOLDING OVER
BENEFIT AND BURDEN
7
7
GENDER AND NUMBER
ENTIRE AGREEMENT
7
7
C\DOCUMEN15ANO SETTlNGS\EOCT1\OESKTOP\TAVERN LEASE.OOC
I
INVALIDITY OF PARTICULAR PROVISIONS
HAZARDOUS SUBSTANCES
INSURANCE
SECURITY DEPOSIT
INDEMNIFICATION
COMPLIANCE WITH LAWS AND REGULATIONS
FORUM SELECTION AND CHOICE OF LAW
FORCE MAJEURE
EQUAL EMPLOYMENT OPPORTUNITY
DRUG-FREE WORKPLACE
RULES AND REGULATIONS
SIGNAGE
GUARANTY
LIABILITY OF LANDLORD
TENANT IMPROVEMENTS
BUSINESS HOUR MODIFICATION
Exhibit A
Exhibit B
Exhibit C
Exhibit D
Exhibit E
Exhibit F
7
7
8
9
9
10
10
10
10
10
11
11
11
11
11
11
Floor Plan
Common Area Floor Plan
Menu
Rules and Regulations
Sign Regulations
Guaranty
C\DDCUMENTS AND SET11NCS\EDCTl \DESI(TDP\TA~ERN lEASE,DOC
II
LEASE
THIS LEASE is made this ____day of ____________________2009 by and between the
CITY OF ROANOKE (hereinafter referred to as "Landlord"), and Tavern On The
Market of Virginia, LLC and, (hereinafter referred to as "Tenant"),
WITN ESSETH:
In consideration of the mutual agreements hereinafter set forth, the parties
hereto mutually agree as follows:
1. PREMISES Landlord hereby leases to Tenant and Tenant hereby leases
from Landlord, for the term and upon the conditions hereinafter provided, a
section of the building known as the Roanoke City Market Building (herein
referred to as the "Building") located at 32 Market Square, Stalls #117 -120.# 135
and 136, Roanoke, Virginia 24011, as is delineated on Exhibit "A" hereto, which is
hereafter referred to as the "P.remises." The Premises consists of approximately
1394.42 square feet of space.
2. TERM The term ofthis Lease shall commence on AUGust 1. 200~
("Commencement Date") and shall expire at 11 :59 o'clock p.m. on August 31.
2009. Unless written notice is given by the City at lease sixty (60) days prior to
the end of the initial term, or any renewal term, by the tenant, this Lease shall
automatically renew for another month. Each renewal term shall be upon the
same terms and conditions as the prior month, and upon the mutual agreement of
the parties, Provided that such renewal terms shall not exceed a maximum of
eleven (11) months. A key will be given to Tenant upon execution of the Lease,
3. BASE RENT: ESCALATIONS The base rent for the first year of the term
shall be based on cost per square foot. Tenant shall pay as base rent for the
f fh d h f dl
Premises or each vear 0 t e Lease accor inq to t e ollowinq sche u e:
Period Square Per Square Monthly Rent Annual Rent
Footage Foot Amount Amount
Amount
8/01/09 1083 $24.00 $2,166 $25,992
to
8/31/09
311.42 $28.00 $726.65 $8,719.80
If the Commencement Date is other thanthe first day ofthe month, the first year
of the Lease term shall be deemed to be extended to include such partial month
and the following twelve (12) months, so as to end on the last day ofthe month.
In the event the Commencement Date is other than the first day of a calendar.
month, the Base Rent ("Rent") (as well as the Common Area Maintenance Fee
provided hereunder) for the portion of the then current calendar month shall be.
prorated on the basis of a thirty (30) day month and shall be paid immediately
upon the commencement of the Term.
On the first anniversary of the Lease, and upon each successive anniversary
thereafter, the monthly rent forthe next twelve (12) months shall be increased by
three percent (3%) ofthe previous year's monthly rental.
Rent shall be paid monthly. The first monthly payment shall be made at the time
of execution of this Lease by the parties; the second and all subsequent monthly
payments shall be made on the first day of each and every calendar month during
the term. Any monthly payment of rent which is not received by Landlord by the
the term. Any monthly payment of rent which is not received by Landlord by the
end of the fifth (5th) day of the month shall be assessed a late charge in the
amount of five percent (5%) of such total monthly rent payment. All delinquent
rent, and other charges due under this Lease shall accrue interest at a rate equal
to the current prime rate, as established by the United States Government, plus
two percent (2%) per month or the maximum amount permitted by law, from the
due date of such payment and shall constitute additional rent payable by Tenant
underthisLease and shall be paid by Tenantto Landlord upon demand. Payment
shall not be deemed as received if Tenant's payment is not actually collected
(such as payment by insufficient funds check). Tenant shall pay, rent to Landlord
at City of Roanoke, 215 Church Ave, Roanoke, Virginia 24011, or to such other
party or at such other address as Landlord may designate from time to time by
written notice to Tenant, without demand. Checks shall be made payable to
Treasurer, City of Roanoke.
4. COMMON AREA MAINTENANCE Tenant agrees to pay Landlord, as
additional rental, Tenant's proportionate share of the costs ("Common Area
Maintenance Fee") of maintaining, operating, repairing, replacing and insuring the
"Common Areas" defined herein.
The Common Area Maintenance Fee for this lease will be a flat fee charge of Eight
Hundred and Twentv-Four Dollars ($824.00) per month. These fees will increase
by three (3%) percent upon each anniversary of this Lease.
The terrrl "Common Area Maintenance Fee" includes all costs and expenses of
every kind and nature paid or incurred by Landlord in operating, managing,
equipping, policing, lighting, repairing, replacing items in the Building and
maintaining the Building. Such costs and expenses will include, but not be limited
to, the following:
(a) utilities (electric, gas, waste removal, water and sewer charges, storm water
charges; individual telephone service is specifically excluded),
(b) insurance premiums for public liability and property damage for the
Building(excluding Tenant's Premises)
(c) maintenance costs of heating, ventilating and air conditioning,
(d) insect and rodent treatment,
(e) snow and ice removal,
(f) electrical and plumbing repairs in the Common Areas of the Building,
(g) management costs and repairs to the structure of Building which includes
roof and wall repairs, foundations, sprinkler systems, utility lines, sidewalks
and curbs,
(h) security camera systems,
(i) lighting,
U) sanitary control, drainage, collection of rubbish and other refuse,
(k) . costs to remedy and/or comply with governmental and/or environmental
and hazardous waste matters(excluding Tenant's Premises)
(I) repair and installation of equipment for energy saving or safety purposes,
(m) reserves for future maintenance and repair work (which Tenant hereby
authorize Landlord to use as necessary),
(n) depreciation on equipment and machinery used in maintenance, costs. of
personnel required to provide such services,
(0) All costs and expenses associated with Landlord's obligation to repair and
maintain and such other items of cost and expense which are relatable to
proper maintenance of the Building and its Common Areas.
The "Common Areas" are defined as all areas and spaces in the Building and
equipment in the Building, as further shown on the attached Exhibit B provided by
C:\DDCUMENTS AND SETnNGS\EDCTI\DESKTOP\TAVERN LEASE.DOC
2
Landlord for common or joint use and benefit of the tenants of the Building, their
employees, agents, servants, customers and invitees. The Common Areas further
include, without limitation, roofs, walls, vacant areas, food court, elevator(s),
restrooms, stairways, walkways, ramps, foundations, signs (excluding Tenant's
signage), security cameras, lighting fixtures and equipment, and the facilities
appurtenant to each of the aforesaid, and any other facilities maintained for the
benefit of the Building. Landlord shall have the right to modify the Common
Areas from time to time as deemed reasonable by Landlord. .
5. LANDLORD'S OBLIGATIONS
responsible for the following:
Landlord hereby agrees to provide and be
(a) make all structural and capital repairs and replacements to items in the
Building and to the Common Areas, as defined above, and to maintain the
Building and its Common Areas. Structural and capital repairs and
replacements are defined as repairs or replacements which include but are
not limited to repairs or replacements to the roof, elevators, electrical
wiring, heating and air conditioning systems, toilets, water pipes, gas,
plumbing, other electrical fixtures and the exterior and interior walls.
Structural and capital repairs to Tenant's Premises are specifically excluded.
(b) pay for the cost of Ten ant's utilities (gas, electric, heating, water, telephone
service specifically excluded) and all other services identified through use
of funds from the Common Area Maintenance Fee described above.
(c) provide a key to Tenant upon execution of the Lease Agreement,
6, TENANT'S OBLIGATIONS Tenant, at its sole cost and expense, agrees
to provide and be responsible for the following, in addition to its other
responsibilities pursuant to this Lease.
(a)
Tenant shall keep and maintain the Premise in good repair, condition and
appearance during the term of this Lease, ordinary wear and tear excepted,
and not use any part of the Premises orthe Common Areas ofthe Building
in a negligent manner.
(b)
Tenant shall take good care of the Premises, its fixtures, and appurtenances
and suffer no waste or injury thereto, and shall pay for all repairs and
replacements to the Premises, necessitated by Tenant's actions, whether'
capital, structural as defined above, or otherwise.
(c)
Tenant shall surrender the Premises at the end of the term in as good
condition as Tenant obtained the same at the commencement of the term,
reasonable wear and tear excepted.
(d)
Tenant shall operate its business as described in Section 7 of this Lease.
Tenant shall pay rent timely as provided in Section 3 of this Lease.
Tenant shall ob.tain the insurance as required in Section 29 of this Lease.
(e)
(f)
(g)
Tenant acknowledges and agrees that its business operates extended hours
of 6:00 PM to 2:00 AM on Thursday, Friday and Saturday nights. Tenant
further understands that during those hours the Market Building is not
open to any other business, or such business' patrons, and that Tenant's
patrons are the only members of the public allowed inside the Market
Building, for use of the Market Building's restrooms only, during those
C:\DOCUMENT3 AND SETnNGS\EDCTl \DESKTOP\TAVERN LEASE.DOC
3
hours. Accordingly, Tenant hereby agrees that in the event any portion of
the Premises, including the restrooms, are damaged by any guest or patron
of Tenant, Tenant shall pay at it's sole expense, the cost of such repair or
replacement of any property of the city of Roanoke that is damaged.
7. USE OF PREMISES The Premises shall be used for the purpose of
conducting therein the sale of Restaurant menu items. Tenant covenants and
agrees that at all times during the term hereof, Tenant will actively conduct such
a business in the Premises, keep the Premises amply stocked with good and fresh
merchandise and keep the Premises open for business during the customary
business hours of 1 0:00 a.m. to 6:00 p.m. (not less than eight (8) hours per day,
Monday through Saturday) oftheBuildingas established or as may be amended
by landlord and (ij) the Premises shall be used only for such purpose. The
Building will be closed for the following Holidays or as observed: New Year's Day,
Memorial Day, labor Day, Thanksgiving Day and Christmas Day. Nothing herein
shall require the City of Roanoke to open the Building outside of the above
designated hours. The Premises shall not be used for any other purpose without
the written permission of landlord. Tenant shall not open the Building to the
public outside ofthe customary business hours or on the Holidays stated above.
8. EXCLUSIVITY Tenant operates a restaurant as outlined in attached
menu noted as Exhibit "C". Tenant must obtain written approval of Landlord
before adding any item, other than soft drink beverages, to its menu and shall pay
a $100 per item to the Landlord if Tenant does not obtain such approval. If menu
changes persist beyond thirty (30) days without the written approval of the
Landlord the tenant is thereby in default of its Lease. landlord and Tenant
- acknowledge that it is the intent of the parties that current and prospective
tenants of the Building not be allowed to market products that would impair the
sales of the other tenants of the Building. Accordingly, Landlord agrees not to
lease to tenants selling similar food, cuisine or fare as existing tenants of the
Market Building, as determined in the sole discretion of the Landlord, or which
will in the opinion of the Landlord be inconsistent with the intended uses of the
Building. Tenant further agrees not to market any product that would impair a
current Tenant's sales. Tenant acknowledges and agrees that if there is any
disagreement over whether any item sold by a tenant is an item sold by another
tenant of the Building that would impair Tenant's sales; such dispute shall be
determined and resolved in the Landlord's sole discretion.
9. ASSIGNMENT AND SUBLETTING Tenant shall not voluntarily or
involuntarily assign this Lease in whole or in part, nor sublet all or any part of the
Premises without following the procedures detailed herein and obtaining the prior
written consent of landlord, in Landlord's sole discretion. The consent by
Landlord to any assignment or subletting shall not constitute a waiver of the
necessity for such consent in any subsequent assignment or subletting.
In the event that Tenant receives a bona fide written offer from a third party for
the sublease or assignment of the Premises, Tenant shall forthwith notify
Landlord in writing, attaching a copy of such offer, of Ten ant's desire to sublet or
assign this lease upon the terms of such offer, whereupon landlord shall have
thirty (30) days to accept or reject such assignment or sublease.
10. IMPROVEMENTS Landlord must approve all alterations,
redecorations, or improvements in and to the Premises in writing beforehand.
Such alterations, redecorations, additions, or improvements shall conform to all
applicable Building Codes of the City of Roanoke, federal and state laws, rules and
regulations.
C,\DOCUMENlSAND SETTlNGs\EDcn\DESKTOp\TAVERN lEASE.DOC
4
11, SURRENDER OF PREMISES At the expiration of the tenancy hereby
created, Tenant shall peaceably surrender the Premises, including all alterations,
add itions, im provements, decorations and repairs made thereto (but excluding all
trade fixtures, equipment, signs and other personal property installed by Tenant,
provided that in no event shall Tenant remove any of the following materials or
equipment without Landlord's prior written consent: any free standing signs, any
power wiring or power panels; lighting or lighting fixtures; wall coverings; drapes,
blinds or other window coverings; carpets or other floor coverings; or other
similar building operating equipment and decorations), broom cleaned and in
good condition and repair, reasonable wear and tear excepted. Tenant shall
remove all its property not required to be surrendered to Landlord before
surrendering the Premises and shall repair any damage to the Premises caused
thereby. Any personal property remaining in the Premises at the expiration ofthe
Lease shall be deemed abandoned by Tenant, and Landlord may claim the same
and shall in no circumstance have any liability to Tenant therefore. If physical
alterations were done by Tenant, Landlord, at its option, may require Tenant to
return Premises to its original condition (condition at occupancy) when Tenant
vacates Premises. Upon termination, Tenant shall also surrender all keys for the
Premises to Landlord and, if applicable, inform Landlord of any combinations of
locks or safes in the Premises. If the Premises are not surrendered at the end of
the term as herein above set out, Tenant shall indemnify Landlord against loss or
liability resulting from delay by Tenant in so surrendering the Premises, including
without limitation, claims made by the succeeding Tenant founded on such delay.
Tenant's obligation to observe or perform this covenant shall survive the
expiration or other termination of the term of this Lease.
12. INSPECTION Tenant will permit Landlord, or its representative, to enter
the Premises, upon reasonable notice to Tenant, without charge thereof to
Landlord and without diminution of the rent payable by Tenant, to examine,
inspect and protect the same, and to make such alterations and/or repairs as in
the judgment of Landlord may be deemed necessary, or to exhibit the same to
prospective Tenants during the last one hundred twenty (120) days ofthe term of
this Lease.
13. INSOLVENCY OR BANKRUPTCY OF TENANT In the eventTenant makes
an assignment for the benefit of creditors, or a receiver of Tenant's assets is
appointed, or Tenant files a voluntary petition in any bankruptcy or insolvency
proceeding, or an involuntary petition in any bankruptcy or insolvency proceeding
is filed against Tenant and the same is not discharged within sixty (60) days, or
Tenant is adjudicated as bankrupt, Landlord shall have the option ofterminating
thisLease. Upon such written notice being given by Landlord to Tenant, the term
of this Lease shall, at the option of Landlord, end and Landlord shall be entitled to
immediate possession of the Premises and to recover damages from Tenant in
accordance with the provisions of Article 1 7 hereof.
14, TRANSFER OF LANDLORD'S INTEREST Landlord shall have the right to
convey, transfer or assign, by sale or otherwise, all or any part of its ownership
interest in the property, including the Premises,' at any time and from time to time
and to any person, subject to the terms and conditions of this Lease. All
covenants and obligations of Landlord under this Lease shall cease upon the
execution of such conveyance, transfer or assignment, but such covenants and
obligations shall run with the land and shall be binding upon th~ subsequent
owner(s) thereof or of this .Lease during the periods of their ownership thereof.
15. ESTOPPEL CERTIFICATE Tenant agrees, at any time,and from time to
time, upon not less than ten (10) days' prior notice by Landlord, to execute,
C:\DOCUMENTS AND SITTlNGs\EDCTl\DESKTOp\TAVERN LEASE.DDC
5
acknowledge and deliver to Landlord, a statement in writing addressed to
Landlord or other party designated by Landlord certifying that this Lease is in full
force and effect (or, ifthere have been modifications, that the same is in full force
and effect as modified and stating the modifications), stating the actual
commencement and expiration dates of the Lease, stating the dates to which rent,
and other charges, if any, have been paid, that the Premises have been completed
on or before the date of such certificate and that all conditions precedent to the
Lease taking effect have been carried out, that Tenant has accepted possession,
that the Lease term has commenced, Tenant is occupying the Premises and is
open for business, and stating whether or not there exists any default by either
party contained in this Lease, and if so specifying each such default of which the
signer may have knowledge and the claims or offsets, if any, claimed by Tenant; it
being intended that any such statement delivered pursuant hereto may be relied
upon by Landlord or a purchaser of Landlord's interest and by any mortgagee or
prospective mortgage of any mortgage affecting the Premises. If Tenant does not
deliver such statement to Landlord within such ten (10) day period, Landlord may
conclusively presume and rely upon the following facts: (i) that the terms and
provisions of this lease have not been changed except as otherwise represented
by Landlord; (ii) that this Lease has not been canceled or terminated except as
otherwise represented by landlord; (iii) that not more than one (l) month's
minimum rent or other charges have been paid in advance; and (iv) that Landlord
is not in default under the lease; and (v) no disputes exist. In such event Tenant
shall be estopped from denying the truth of such facts. Tenant shall also, on ten
(l0) days' written notice, provide an agreement in favor of and in the form
customarily used by such encumbrance holder, by the terms of which Tenantwill
agree to give prompt written notice to any such encumbrance holder in the event
of any casualty damage to the Premises or in the event of any default on the part
of Landlord under this Lease, and will agree to allow such encumbrance holder a
reasonable length oftime after notice to cure or cause the curing of such default
before exercising Tenant's right of. self-help under this Lease, if any, or
terminating or declaring a default under this lease.
16. DAMAGE TO THE PREMISES If the Building or the Premises shall be
partially dar:naged by fire or other cause without the fault or neglect of Tenant, its
agents, employees or invitees, Landlord shall diligently and as soon as practicable
after such damage occurs repair such damage at the expense of Landlord,
provided, however, that if the Building is damaged by fire or other cause to such
extent that the damage cannot be fully repaired within ninety (90) days from the
date of such damage, landlord or Tenant, upon written notice to the other, may
terminate this Lease, in which event the rent shall be apportioned and paid to the
date of such damage. During the period that Tenant is deprived ofthe use ofthe
damaged portion of Premises, Tenant shall be required to pay rental covering only
that part of the Premises that Tenant is able to occupy, and Rent for such
occupied space shall be the total rent divided by the square foot area of the
Premises and multiplied by the square foot area that the Tenant is able to occupy.
17. DEFAULT OF TENANT IfTenant shall fail to pay any monthly installment of
Rent and/or as required by this Lease, or shall violate or fail to perform any ofthe
other conditions, covenants or agreement on its part contained in this lease and
such failure to pay Rent or such violation or failure shall continue for a period of
ten (10) days after the due date of such payment or after written notice of any
such violation or failure to perform by Tenant, then and in any of such events this
Lease shall, at the option of Landlord, cease and terminate upon at least ten (10)
days' prior written notice of such election to Tenant by Landlord, and if such
failure to pay rent or such violation or failure shall continue to the date set forth
in such notice of termination, then this Lease shall cease and terminate without
further notice to quit or of Landlord's intention to re-enter, the same being hereby
C\DDCUMENTS AND SETTlNGS\EDCTl \DESKTDP\TAVERN LEASE.DOC
6
waived, and Landlord may proceed to recover possession under and by virtue of
the provisions of the laws of Virginia, or by such other proceedings, including
re-entry and possession, as may be applicable. If Landlord elects to.terminate this
Lease, everything herein contained on the part of Landlord to be done and
performed shall cease without prejudice, however, to the right of Landlord to
recover from the Tenant all rental accrued up to the time of termination or
recovery of possession by Landlord, whichever is later. Should this Lease be
terminated before the expiration of the term of this Lease by reason of Tenant's
default as hereinabove provided, or if Tenant shall abandon or vacate the
Premises before the expiration or termination of the term of this Lease, Landlord
shall use its best efforts to relet the Premises on the best rental terms reasonably
available underthe circumstances and if the full rental hereinabove provided shall
not be realized by Landlord, Tenant shall be liable for any deficiency in rent. Any
damage or loss of rental sustained by Landlord may be recovered by Landlord, at
Landlord's option, at the time ofthe reletting, or in separate actions from timeto
time, as such damage shall have been made more easily ascertainable by
successive relettings,.or at Landlord's option, may be deferred until the expiration
of the term of this Lease in which event the cause of action shall not be deemed
to have accrued until the date of expiration of such term. The provisions
contained in this paragraph shall not prohibit any claim Landlord may have
against Tenant for anticipatory breach of the unexpired term of this Lease,
18. CONDEMNATION If any part of the Building or a substantial part of
the Premises shall be taken or condemned by any governmental authority for any
public or quasi-public use or purpose (including sale under threat of such a
taking) then the term of this Lease shall cease and terminate as of the date when
title vests in such governmental authority, and the annual rental shall be abated
on the date when such title vests in such governmental authority. If less than a
substantial part of the common area of the Premises is taken or condemned by
any governmental authority for any public or quasi-public use or purpose, the rent
shall be equitably adjusted on the date when title vests in such governmental
authority and the Lease shall otherwise continue in full force and effect. Tenant
shall have no claim against Landlord (or otherwise) for any portion ofthe amount
that may be awarded as damages as a result of any governmental taking or
condemnation (or sale under threat of such taking or condemnation) or for the
value of any unexpired term of the Lease, For purposes of this Article 18, a
substantial part of the Premises shall be considered to' have been taken if more
than fifty percent (50%) of the Premises are unusable by Tenant.
19. COVENANTS OF LANDLORD Landlord covenants that it has the right to
make this Lease for the term aforesaid, and that if Tenant shall pay the Rent and
perform all ofthe covenants, terms and conditions ofthis Lease to be performed
by Tenant, Tenant shall, during the term hereby created, freely, peaceably and
quietly occupy and enjoy the full possession of the Premises without molestation
or hindrance by Landlord or any party claiming through or under Landlord.
20. NO PARTNERSHIP nothing contained in this Lease shall be deemed or
construed to create a partnership or joint venture of or between the Landlord and
Tenant, or to create any other relationship between the parties hereto other than
that of Landlord and Tenant.
21. BROKER'S COMMISSION Tenant represents and warrants that it has
incu rred no claims or finder's fees in connection with the execution ofthis Lease.
22. NOTICES All notices or other communications hereunder shall be in
writing and shall be deemed duly given if delivered in person or by certified or
registered mail, return receipt requested, first-class postage prepaid, (i) if to
C;\DOCUMENTS AND SETTlNGS\EDCT1\DESKlOp\TAVERN LEASE.DOC
7
"'
Landlord at City of Roanoke,ll? Church Avenue, Roanoke, Virginia 24011,
Attention: Director of Economic, and Oi) if to Tenant, at 32 Market Sauare. SE,
unless notice of a change of address is given pursuant to the provisions ofthis
Article.
23. HOLDING OVER In the event that Tenant shall not immediately surrender
the Premises on the date of expiration of the term hereof, Lease shall
automatically renew itself month to month, at twice the Rent.rate for the last year
of the Lease plus all other charges accruing under this Lease, and subject to all
covenants, provisions and conditions herein contained. Landlord and tenant shall
both have the right to terminate the holdover tenancy upon thirty (30) days
written notice. Tenant shall not interpose any counterclaim(s) in a summary
proceeding or other action based on holdover.
24. BENEFIT AND BURDEN The provisions of this Lease shall be binding upon,
and shall inure to the benefit of, the parties hereto and each of th,eir respective
representatives, successors and assigns.
25. GENDER AND NUMBER Feminine or neuter pronouns shall be substituted
for those of the masculine form, and the plural shall be substituted for the
singular number, in any place or places herein in which the context may require
such subs~itution.
26. ENTIRE AGREEMENT This Lease, together with any exhibits attached
hereto, contains and embodies the entire agreement of the parties hereto, and
representations, inducements or agreements, oral or otherwise, between the
parties not contained in this Lease and exhibits, shall not be of any force or effect.
This Lease may not be modified, changed orterminated in whole or in part in any
manner other than by an agreement in writing duly signed by both parties hereto.
27. INVALIDITY OF PARTICULAR PROVISIONS If any provision of this Lease or
the application thereof to any person or circumstances shall to any extent be
invalid or unenforceable, the remainder of this Lease, or the application of such
provisions to persons or circumstances other than those as to which it is invalid
or unenforceable, shall not be affected thereby, and each provision of this Lease
shall be valid and be enforced to the fullest extent permitted by law.
28. HAZARDOUS SUBSTANCES Tenant covenants and warrants that Tenant,
and Tenant's use of Premises and any alterations thereto will at all times comply
with and conform to all laws, statues, ordinances, rules and regulations of any
governmental, quasi-governmental or regulatory authorities ("Laws") which relate
to the transportation, storage, placement handling, treatment, discharge,
generation, removal production or disposal (collectively "Treatment") of any waste
petroleum product, waste products, radioactive waste, Polychlorinated Biphenyls
(PCB), asbestos, lead-based paint, or other hazardous materials of any kind, and
any substance which is regulated by any law, statute, ordinance, rule or regulation
(collectively "Waste"). Tenant further covenants and warrants that it will not
engage in or permit any person or entity to engage in any Treatment of any Waste
on or which affects the Premises.
. Immediately upon receipt of any Notice (as hereinafter defined) from any person
or entity, Tenant shall deliverto Landlord a true, correct and complete copy ofany
written Notice. "Notice" shall mean any note, notice or report of any suit,
proceedings, investigation, order, consent order, injunction, writ, award or action
related to or affecting or indicating the Treatment of any Waste in or affecting the
Premises.
C\DOCUMENlS AND SETTINGS\EDCT1\DESkTOp\TAVERN LEASE.DOC
8
r
Tenant hereby agrees it will indemnify, defend, save and hold harmless landlord
and landlord's officers, directors, shareholders,. employees, agents, partners, and
the respective heirs, successors and assigns (collectively "Indemnified Parties")
against and from, and to reimburse the Indemnified Parties with respect to, any
and all damages, claims, liabilities, loss, costs and expense (including, without
limitation all attorney's ,fees and expenses, court costs, administrative costs and
costs of appeals), incurred by or asserted against the Indemnified Parties by
reason of or arising out of: (a) the breach of any representation or undertaking of
Tenant under this section or (b) arising out of the Treatment of any waste by
Tenant or any licensee, concessionaire, manager or other party occu pying or
using the Premises.
landlord is given the right, but not the obligation, to inspect and monitor the
Premises and Tenant's use of the Premises, including the right to review
paperwork associated with Treatment activities in order to confirm Tenant's
compliance with the terms of this Section. landlord may require that Tenant
deliver to landlord concurrent with Tenant's vacating the Premises upon the
expiration of this Lease, or any earlier vacation of the Premises by Tenant, at
Tenant's expense, a certified statement by licensed engineers satisfactory to the
landlord, in form and substance satisfactory to landlord, stating that Tenant, and
any alterations thereto and Tenant's use of the Premises complied and conformed
to all laws relating to the Treatment of any Waste in or affecting the Premises. .
Tenant agrees to deliver upon request from Landlord estoppel certificates to
landlord expressly stipulating whether Tenant is engaged in or has engaged in
the Treatment of any Waste in or affecting the Premises, and whether Tenant has
caused any spill, contamination, discharge, leakage, release or escape of any
Waste in or affecting the Premises, whether sudden or gradual, accidental or
anticipated, or any other nature at or affecting the Premises and whether, to the
best of the Tenant's knowledge, such an occurrence has otherwise occurred at or
affecting the Premises.
29. INSURANCE Prior to the delivery of possession ofthe Premises
to Tenant, Tenant shall provide landlord evidence satisfactory to landlord (i) that
fire and casualty and workers' compensation policies in amount and in form and
content satisfactory to Landlord have been issued by a company or companies
satisfactory to landlord and will be maintained throughout the course of Tenant's
work at Tenant's cost and expense and (ij) that Tenant has complied with the
comprehensive ,liability insurance requirements set forth in the following
paragraph.
Tenant will, at all times commencing on the date of delivery of possession ofthe
Premises to Tenant, at its own cost and expense, carry with a company or
companies, satisfactory to landlord, comprehensive general liability insurance
including public liability and property damage, in a form satisfactory to Landlord,
on the Premises, with the combined single liability limits of not less than One.
Million Dollars ($1,000,000.00) per occurrence, which insurance shall bewritten
or endorsed so as to protect Landlord, its officers, agents and employees as
additional insureds. The Tenant agrees that the above stated limits and
coverages are minimum limits and coverages, and that Tenant shall provide such
additional insurance as set forth above, in such amounts and against such risk as
may be required in the landlord's sole but reasonable judgment, to equal the
amounts and types of coverages carried by prudent owners and operators of
properties similar to the Building. Tenant shall increase such limits at its
discretion or upon reasonable request of landlord but not more often than once
every year and such increases shall not be in excess of generally accepted
standards in the industry. Tenant covenants that certificates of all of the
C:\DDCUMENTS AND SETl1NGS\EDCTl \DESKTOP\TAVERN LEASE,DOC
9
insurance policies required under this Lease, and their renewal or replacement,
shall be delivered to landlord promptly without demand upon the commencement
ofthe term ofthis Lease and upon each renewal ofthe insurance. Such policy or
policies shall also provide that it shall not be cancelled nor shall there by any
change in the scope or amou nt of coverage of the policy without th irty (30) days
prior written notice to Landlord. Ifsame is not provided with ten (10) days after
demand, Landlord is authorized to secure such policy from such companies as it
deems appropriate and collect from Tenant in such a manner as it deems
appropriate the cost of the premium.
. 30. SECURITY DEPOSIT
(a) AMOUNT OF DEPOSIT Tenant will deposit a sum equal to the amount of
the rent in the last month of the Lease with the Landlord before the
commencement of this Lease. Such deposit shall be held by landlord,
without liability for interest, as security for the faithful performance by
Tenant of all of the terms, covenants and conditions ofthe lease by Tenant
to be kept and performed during the term hereof. If at any time during the
term of this Lease any of the rent herein reserved shall be overdue and
unpaid, or any other sum payable by Tenant to Landlord hereunder shall be
overdue and unpaid, the Landlord may, at the option of Landlord,
appropriate and apply any portion of such deposit to the payment of any
such overdue rent or other sum.
(b) USE AND RETURN OF DEPOSIT In the event of the failure ofTenant to
keep and perform any ofthe terms, covenants, and conditions ofthis Lease
to be kept and performed by Tenant, then the Landlord at its option may
appropriate and apply the entire such deposit, or so much thereof as may
be necessary, to compensate the Landlord for loss of damage sustained or
suffered by Landlord due to such breach on the part of Tenant. Shou Id the
entire deposit, or any portion thereof, be appropriated and 'applied by
Landlord for the payment of overdue rent or other sums due and payable to
Landlord by Tenant hereunder, then Tenant shall, upon the written demand
of Landlord, forthwith remit to Landlord a sufficient amount in cash to
restore such security to the original sum deposited, and Tenant's failure to
do so within five (5) days after receipt of such demand shall constitute a
breach of this Lease, Should Tenant comply with all of such terms,
covenants and conditions and promptly pay the entire rental herein
provided for as it falls due, and all other sums payable by Tenant to
Landlord hereunder, such deposit shall be returned in full to Tenant at the
end of the Lease Term or upon the earlier termination ofthis Lease.
31. INDEMNIFICATION Tenant agrees to save and to protect, ind,emnify and
. hold Landlord harmless from and against and to reimburse Landlord from any and
all liabilities, damages, costs, expenses, including, without limitation, reasonable
attorneys' fees, causes of action, suits, claims, demands, or judgments of any
nature whatsoever arising from injury to or death of persons or damages to
property resulting from Tenant's use of the Premises caused by any act or
omission, whether intentional or otherwise, of Ten ant or its employees, servants,
contractors or agents,
32. COMPLIANCE WITH LAWS AND REGULATIONS Tenant agrees to and will
comply with all applicable federal, state and local laws, ordinances and
regulations, Tenant acknowledges and agrees that it will dispose of trash and
grease in the containers designated by the Landlord for such disposal and not
dispose of such su bstances in a manner that would violate applicable federal,
state and local laws, ordinances or regulations.
. C:\DOCUMENTS AND SETTlNGS\EDCT1\DESKTOp\TAVERN LEASE.DOC
10
33. FORUM SELECTION AND CHOICE OF LAW By virtue of entering into this
Lease, Tenant submits itself to a court of competent jurisdiction in the City of
Roanoke, Virginia, and further agrees that this Lease is controlled by the laws of
the Commonwealth of Virginia and that all claims, disputes, and other matters
shall only be decided by such court according to the laws of the Commonwealth
of Virginia.
34. FORCE MAIEURE In the event that either party hereto shall be delayed or
hindered in or prevented from the performance of any act required hereunder by
reason of strikes, lockouts, labortroubles, inability to procure materials, failure of
power, restrictive governmental laws or regulations, riots, insurrection, war; or
other reason of a like nature not the fault ofthe party delayed in performing the
work or doing acts required under the terms ofthis Lease, then the time allowed
for performance for such act shall be extended by a period equivalent to the
period of such delay. The provisions of this Section shall not operate to excuse
Tenant from the prompt payment of rent, Common Area Maintenance Fee or any
other payments required by the terms of this Lease.
35. EQUAL EMPLOYMENT OPPORTUNITY: During the performance of this
Agreement, Tenant agrees as follows:
(a)
Tenant will not discriminate against any employee or applicant for
employment because of race, religion, color, sex, national origin, age,
disability, or any other basis prohibited by state law relating to
discrimination in employment, except where there is a bona fide
occupational qualification reasonably necessary to the normal operation of
its business. Tenant agrees to post in conspicuous places, available to
employees and applicants for employment, notices setting forth the
provisions of this nondiscrimination clause.
(b)
Tenant, in all solicitations or advertisements for employees placed by or on
behalf of Tenant, will state that Tenant is an equal opportunity employer.
Tenant will include the provisions ofthe foregoing subsections (a) and (b) in
every contract or purchase order of over ten thousand dollars and no cents
($10,000.00) so that the provisions will be binding upon each contractor or
vendor.
(c)
36.
DRUG-FREE WORKPLACE:
(a)
During the performance of this Agreement, Tenant agrees to (i) provide a
drug-free workplace for its employees; (ii) post in conspicuous places,
available to employees and applicants for employment, a statement
notifying employees that the unlawful manufacture, sale, distribution,
dispensation, possession, or use of a controlled substance or marijuana is
prohibited in the workplace and specifying the actions that will be taken
against employees for violations of such prohibition; (iii) state in all
solicitations or advertisements for employees placed by or on behalf of
Tenant that Tenant maintains a drug-free workplace; and (Iv) include the
provisions of the foregoing clauses in every subcontract or purchase order
of over $10,000, so that the provisions will be binding upon each
subcontractor or vendor.
(b)
For the purposes of this section, "drug-free workplace" means a site for the
performance of work done in connection with a specific contract awarded to
a contract awarded to a contractor, the employees of whom are prohibited
from engaging in the unlawful manufacture, sale, distribution, dispensation,
C\OOCUMENTS AND SETTlNGS\EDCTl\DESKTOp\TAVERN lEASE. DOC
11
possession or use of any controlled substance or marijuana during the
performance of the Agreement.
37. RULES AND REGULATIONS Tenant agrees to comply and adhere to
Landlord's rules and regulations concerning the Building as stated in the attached
Exhibit "0" attached hereto and made part of this lease
38. SIGNAGE Tenant agrees to comply and adhere to Landlord's regulations
concerning signage as stated in the attached Exhibit "E" attached hereto and made
part of this Lease.
39. GUARANTY By virtue of entering into this Lease, Tenant agrees to
have executed the Guaranty contained in Exhibit "F" attached hereto and made
part of this Lease. Such Guarantor(s) shall first be approved by landlord in
writing. Tenant agrees to provide information concerning Guarantor(s) to Landlord
upon request.
40. LIABILITY OF LANDLORD Landlord shall not be liable to Tenant, its
employees, agents, business invitees, licensees, customers, clients, family
members, guests or trespassers from any damage, compensation or claim arising
from the necessity of repairing any portion ofthe Building, the interruption in the
use of the Premises, accident or damage resulting from the use or operation
(landlord, Tenant, or any other person or persons whatsoever) of elevators, or
heating, cooling, electrical or plumbing equipment or apparatus, or the
termination of this Lease by reason of the destruction of the Premises, or from
any fire, robbery, theft, and/or any other casualty, or from any leakage in any part
or portion of the Premises or the Building, or from water, rain or snow that may
leak into, or flow from, any part of the Premises or the Building, or from drains,
pipes or plumbing work in the Building, orfrom any other cause whatsoever. Any
goods, property or personal effects, stored or placed by Tenant in or about the
Premises or Building, shall be at the risk of Tenant, and Landlord shall not in any
manner be held responsible therefore. The employees of Landlord are prohibited
from receiving any packages or other articles delivered to the Building for Tenant,
and if any such employee receives any such package or articles, such employee
shall be the agent of the Tenant and not of Landlord.
Intentionally Omitted
C\DQCUMENTS AND SETnNGS\EDCT1\DESKlOp\TAVERN LEASE.DOC
12
ATTEST:
Stephanie M. Moon, City Clerk
Approved as to Form:
Assistant City Attorney
C:\OOCUMENTS ~ND SETllNGS\EDCTl \DESKTOP\TAVERN LEASE,DOC
LANDLORD:
CITY OF ROANOKE
By: (SEAL)
Print Name: Darlene Burcham
Title: City Manager
TENANT:
By:
Print Name:
Title:
(SEAL)
SS#:______________________________
Witnessed By:
13
EXHIBIT A
FLOOR PLAN
C\DDCUMENTS AND SETTlNG$\EDCT1\DESKmP\TAVERN LEASE.DOC
14
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EXHIBIT B
COMMON AREAS FLOOR PLAN
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EXHIBIT C
MENU
Attach here if Food Court Tenant
C\OOCUMENTS AND SETTlNGS\EDCT1\DESKTOP\TAVERN LEASE.DOC
16
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SClUp Of The Da~
Monda)' - Tuesda)'
Roasted Red Pepper
& Gouda Cheese
52.75 (cup). 53.75 !I)Cll'1I
4:.
Wed n esda)1 - Th u rsda)'
Broccoli Cheese & Chicken
s~~e..d in a bread bowl
S.3. i .)
Frida)' - Saturda)'
New England Clam Chowder
53.00 (CUP) $4.00 O)cll~H
Seroed [oel)lda)1
french Onion Scup
54.25
Homemade Chili 54.65
topped with cheddar cheese
serued with tortilla chips
Ranch
Blue Cheese
Italian
1000 Island
Hon~ Mustard
Mandarin Orange
Parmesan Peppercorn
Raspber~ Vinaigrette
Add gcrgcnzela te an~ salad 8.95
Chef Salad S7.95r'
fresh garden salad mix. cucumbers, broccoli, ]i,~..
cheese. mushrooms. tomatoes, turk~. ham, j;~.'".... ,.
bacon, onions & almonds . .....,
Grilled Chicken Salad i }'
fresh garden salad mix..cucumbers. broccoli,
cheese, mushrooms. tomatoes & almonds
topped with grilled chicken
(ma~ substitute cris~ chicken or
)Jellow fin tuna steak)
S8.25 S9.oo (blackened)
Chicken Salad Si.75
fresh garden salad mix, cucumbers. broccoli,
cheese, mushrooms, tomatoes & almonds
topped with chicken salad
Tuna Salad $8.00
fresh garden salad mix. cucumbers, broccoli, ;
cheese. mushrooms. tomatoes & almonds
topped with tuna salad ~
Caesar Salad
romaine lettuce tossed with
parmesan cheese & caesar dressing
$7.75 (chickenl
$7.95 (cr.jsp~ chicken)
S8.50 (~elhjll~ fin tLlna steak>
. Penne Pasta Salad S5.50
romaine lettuce & penne pasta tossed with
pannesan cheese & italian dressing. -'_
(add crisp)1.grilled or blackened ,chiCken> Sut.
. (add )Jellow fin tuna steak) $8.00 ~. .
0;< 1
': .
Side HOllse or Caesar Salad
S3.25
ackened Ba)1oll S I 0.95
strips of blackened chicken seroed ooer. 11/
red beans and rice, topped with aglio Oli~~
seroed with garlic toast ~.,:
Homemade Meatloaf $9.95 .,,'
seroed with ~our choice of side
Chicken Aglio Olio S 10.95
blackened or grilled chicken, topped with;
agllo olio, seroed with ~our choice of side ""
Yellolll rin Tuna Steak S I :3.95 '
blackened or grilled ~ellow fin tuna steak,
served with )lour choice of side
Chicken Parmesan S 12.95
grilled chicken topped with marinara,
mushrooms & prooolone cheese.
served with ~our choice of sIde
Chicken Florentine S 12.95
grilled chicken topped with spinach
& melted prooolone cheese.
seroed with )lour choice of side
Salad Trio 57.95 .
tuna salad, chicken salad & ~our chOice
of macaroni salad or potato salad
r'
Vegetarian Quesadilla $5.95
with mushrooms, green peppers,
onions, broccoli, tomato & cheddar cheese
serued with side of salsa & sour cream
Vegetarian Sub S(j,25
grilled portabella mushrooms, tlnion,
green peppers, marinara & prooolone che~
Vegetarian Burger $6.50
whole grilled portabella mushroom,
grilled green peppers & cheese,
, seroed on a kaiser or onion roll
Vegerarian Bak~ $8.95
rice, porrabella mushrooms, green peppers,
marinara & cheese, layered and baked
s0roed (.viti) garlic toast
> .. .. ~,' .
Red Beanf& Rice Platter $5.50
to'pp.edwHh aglio 0110
serued with garlic toast
EXHIBIT 0
RULES AND REGULATIONS
1, All trash must be kept in a covered container, or if requested by
Landlord, in a Dumpster or similar container furnished and serviced at
Tenant's expense.
2. Tenant shall keep lights on in show windows, leased food court space
and lights on under marquee, if any, from 10:00 a.m. until 6:00 p.m.
3. Tenant agrees to handle all deliveries and refuse through the Salem
Avenue entrance (if one) of the Premises.
4. No sign shall be permanently affixed to the plate glass of any window
without prior written consent of Landlord.
5. No solicitation material shall be displayed inside the building or affixed
to the exterior of the building,
6. Tenant shall keep Premise's, windows and window frames clean (inside
and out) at all times and wash them weekly,
7. Tenant shall keep Premises' floors free of trash, chewing gum and other
debris, and shall scrub and wax all tile or plastic flooring at least weekly.
8. Tenant is responsible for the replacement of light bulbs in its space
9. Tenant is responsible for the replacement of air-filters and the monthly
maintenance of their exhaust fans in its Premises by a licensed
contractor ona basis predetermined by the Landlord.
10. Tenant shall be responsible for breaking down and having all cardboard
boxes ready for pick up.
11. (Applies only to Food Court Vendors) Providing the. availability of space
for the purpose of storage, Landlord will allocate equally among all food
vendors a set amount of space for the storage of a freezer or a
refrigerator, food items and paper products. Items must be stored in
accordance with Health and Fire codes. No restaurant equipment
(unused or in disrepair) is to be stored in the area under any
circumstances. Any prohibited items stored in this area will be removed
at Tenant's expense. Tenant's not maintaining their own storage space
per Health and Fire code requirements will be assessed a $100.00 fee
per occurrence. If a Tenant's space is in violation more than three times
in a given year, Landlord will rescind Tenant's option to use available
space.
C:\DOCUMENTSAND SETTlNGS\EDCT1\DESKTOp\TAVERN LEASE.DOC
17
EXHIBIT E
SIGN REGULATION
No sign, advertisement or notice shall be inscribed, painted, affixed or
displayed on walls, windows, or any part of the outside or the inside"of the
Building including the directories, in place, number, size, color and style,
unless approved by Landlord. If Tenant nevertheless exhibits such sign,
advertisement or notice, landlord shall have the right to remove the same and
Tenant shall be liable for any and all expenses incurred by Landlord by such
removal. Tenant further agrees to maintain such sign, canopy, decoration,
lettering, advertising matter or other thing as may be approved in good
condition and repair at all times. Landlord shall have the right to prohibit any
advertisement of Tenant which in its opinion tends to impair the reputation of
the Building or its desirability as a high-quality festival marketplace for retail
stores or food related businesses, other institutions of like nature, and, upon
written notice from Landlord, Tenant shall immediately refrain from and
discontinue any such advertisement.
C\DOCUMENTS AND SETTlNGS\EDCTI\DESKTOP\TAVERN LEASE. DOC
18
EXHIBIT F
GUARANTY
PERSONAL GUARANTEE
Intentionallv Omitted
C\DDCUMENTS AND SETT1NGS\EDCTl \DESKTOP\TAVERN LEASE.DOC
19
The Roanoke Times
Roanoke, Virginia . __"_."
Affidavit of Publication NOTICEOFPUBLlC;
Th R k T . . HEARING I
e oano e lmes. The City of Roanoke
_ _ _ _ _ _ - - - _ _ _ _ _ _ _ - - - _ _ _ - _ - - - - - _ _ _ _ _ - - - - _ _ _ _ _ _ _ _ _ _ _ _ + _ _ _ _ _ pro p 0 s est o. I e a s e _ _ _ _ _ _ _ _
approximately 1394.42
I square 'feet of City'owned
I property located in the
Roanoke City Market
I 'Building al 32 Market
Square,Roanoke, Virginia
I 24011, to C..Roger Lamm,
III, d/b/a Tavern On The'
I Market, LLC, to be used as a:
food court business, on at
I month to month basis:
beginning August 1, 2009, I
I such terms not to exceed
one year.
I Pursuant to the
,r e qui rem e n t s 0 f
I ~~15.2,1800 and
I _15.2-~~13, C~~ Virginia
(1950) as amended, notice
I is hereby given that the City
Council of the City of
I Roanoke will hold a public
I hearing on the above matter
at its regular meeting to be
I held on Monday, July 20,
2009, commencing at 7:00
p.m., in the Council
Chambers, 4th Floor, Noel C.
Taylor Municipal Building,
215 Church Avenue, S.W.,
Roanoke, Virginia, 2401.1. !
Further information is '
available from the Office of
the City Clerk for the City of
Roanoke at (540) 853-2541.
Citizens shall have the
opportunity to be heard and
express their opinions 6n
said matter.
If you are a person witli a
disability.who needs
accommoilations.for this
hearing, please conlact the
I' City Clerk's Office at (540)
853,2541, before 12,00
I noon on Thursday, July 16,
2009.
I GIVEN under my hand this
7th day of July, 2009,
I. STEPHANIE M. MOON
, CLERK
,I (11503557) ,
I .
1_--_-.-
OFFICE OF ECONOMIC
117 CHRUCH AVE
ROANOKE VA 24011
DEVELOPMENT
REFERENCE:
80084300
11503557
NPH-Tavern on the Ma
State of Virginia
City of Roanoke
I, (the undersigned) an authorized representative
of the Times-World CorpQration, which corporation
is publisher of the Roanoke Times, a daily
newspaper published in Roanoke, in the State of
Virginia, do certify that the annexed notice was
published in said newspapers on the following
dates:
City/County of Roanoke, Commonwealth/State of
Vir~'nia. Sworn and subscribed before me this
\ day of JULY 2009. Witness my hand and
--- --
official seal.
Notary Public
\\\111111",
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......' X'IX ...... "-1j-'''"
PUBLISHED ON: 0 7/11 ...... ~ ..' NO ". ~""
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- . G'I/70 '-
= C'): My COM, 90930: =
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":... ~".. ..,l....~ ~
TOTAL COST: 193.44 ...... 1p1'.t1..........n~ .........
""'" "1lTH Or \j\" ,,"
FILED ON: 07/11/09 ""'"'"1\\\\'
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -.. - - - - - - - - - - - -+- - - - - - - - - - - -.. - -.. - - - - -.. -..
Billing Services Representative
ff!Jv
NOTICE OF PUBLIC HEARING
The City of Roanoke proposes to lease approximately 1394.42 square feet of
City-owned property located in the Roanoke City Market Building at 32 Market Square,
Roanoke, Virginia 24011, to Tavern On The Market of Virginia, LLC, to be used as a
food court business, on a month to month basis beginning August 1,2009, such terms not
to exceed one year.
Pursuant to the requirements of 9915.2-1800 and 15.2-1813, Code of Virginia
(1950) as amended, notice is hereby given that the City Council of the City of Roanoke
will hold a public hearing on the above matter at its regular meeting to be held on
Monday, July 20, 2009, commencing at 7:00 p.m., in the Council Chambers, 4th Floor,
Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., Roanoke, Virginia,
24011. Further information is available from the Office of the City Clerk for the City of
Roanoke at (540) 853-2541.
Citizens shall have the opportunity to be heard and express their opinions on said
matter.
If you are a person with a disability who need~ accommodations for this hearing,
please contact the City Clerk's Office at (540) 853-2541, before 12:00 noon on Thursday,
July 16, 2009.
GIVEN under my hand this 7th day of July
,2009.
STEPHANIE M. MOON
CLERK
K:\David\Council Work\PH NOTICE Tavern On The Market of Virginia, LLC lease 7-20-09.doc
Notice to Publisher:
Publish in the Roanoke Times on Saturday, June 11,2009.
Send affidavit to:
Stephanie M. Moon, CMC, City Clerk
215 Church Avenue, S. W., Room 456
Roanoke, Virginia 24011
(540) 853-2541
Send bill to:
Cassandra Turner
Economic Development Specialist
117 Church Avenue, S. W.
Roanoke, Virginia 24011
(540) 853-2715
.;:
c
..-
/
~'r~
May 1, 2009
Inner City Athletic Association
Proposal Submitted to Roanoke City Parks and Recreation
"I always turn to the sports pages first, which record people's accomplishments. The front page has nothing but man's
failures."
Chief Justice Earl Warren (1891-1974)
Inner City Athletic Association has been an established organization and has been in existence for
over thirty years in the QJty of Roanoke. With limited resources, Inner City has operated as a 501c
organization recognized by the State Commission of Virginia. Inner City has served our city's youth
for over three decades who have dealt with many life struggles, such as poverty, single parent
homes, academic struggles and domestic violence.
Inner City Athletic Associ.ation offers athletic programs that have been vital in reaching the youth
within our community. Our coaches have served as mentors, advocates, and parenting figures. We
have assisted the youth in building character, self- esteem and motivation to succeed despite life's
challenges.
As an organization, our main focus has been to reach the youth, who otherwise may not have been
afforded the opportunity to participate in athletics. The majority of youth who participate every year
have positive memories of our organization and some will and have achieved great heights by their
participation. Our goals have been to provide opportunities for at risk youth, teach the fundamentals
of sports, and to encourage academic success in school.
The Inner City Athletic Association would like for the City of Roanoke, Parks and Recreation to
recognize our organization's dedication to the youth of this city and to allow us to be identified as a
"Stand Alone" recreation club. We would like to have established boundaries targeting the areas
within Region One. Our club would offer cheerleading, basketball and football. We would be willing to
consolidate all other sports within Region One as one club under the same 501 c.
Please consider this proposal as we are eager to continue to provide a quality athletic program for the
City of Roanoke's at risk youth.
Respectfully Submitted,
"..
May 19,2009
Steve Buschor, Director
City of Roanoke Parks and Recreation
210 Reserve Avenue SW
Roanoke, VA 24016
Steve:
This letter is regarding the collaborative efforts of Roanoke City Parks and Recreation Athletic Division and the Vouth
Athletic Council (VAC) to merge Region I recreation clubs. As discussed during the VAC meeting on 05/11/09, Inner City
Athletic Association (ICAA) does not support the merger and has requested to be recognized as a "Stand Alone" club, or
recommended implementing a Region 5 which entitles the rezoning of all recreation clubs.
We have included a copy of ICAA's proposal that was submitted to VAC as a possible solution to any legitimate concerns
that VAC may have regarding the number of existing clubs and the status of those clubs. Please note that some
members of the VAC committee voted against the proposal; while the other original members were not present to vote.
In addition, the vote generated some serious questions of conflicts of interest, as well.
Please be advised that Inner City Athletic Association is the oldest and largest club in the City!s network serving at-risk
and low income youth and parents. Most importantly, ICAA is recognized as a separate legal entity, a 501(c)3 nonprofit
organization with the Commonwealth of Virginia. ICAA understands that our athletic services are offered through a
partnership with Roanoke City Parks and Recreation; however we assume full responsibility for drafting of players,
coaches and volunteers, insurance, athletic equipment, registration, transportation, etc. ICAA is highly concerned that
these responsibilities and barriers have not been identified nor a strategy plan developed prior to consolidation to
ensure effective service delivery to Region I youth and parents.
Therefore, in order to assist ICAA in gaining a clearer understanding of the V AC policies and procedures, we are
requesting from Parks and Recreation all documentation and'minutes regarding the formation and responsibilities
governing the Vouth Athletic Council Committee. As informed by Parks and Recreation Athletic Coordinator, Cindy
McFall, the VAC documents/minutes should date back to the year 2003 to current (2009). We are requesting all
documents to be submitted or made available to leAA by June 4,2009. If unable to retrieve these documents, ICAA is
requesting Parks and Recreation to withhold VAC from implementing Region I merger until adequate documentation is
developed and approved by all authorized VAC members; otherwise leAA will pursue legal action.
We anticipate that you will intervene in this matter and assist us in reaching a more satisfactory solution that will serve
in the best interest of all parties involved within Region I. We look forward to meeting with you on OS/20/09 and
addressing all concerns regarding this matter.
Sincerely,
4f(dvG;)~
Kiann Trent, President
Inner City Athletic Association
ATI-l1.l!nc ASSOClA'I'ION
00 BOX 6023
BOA.!'iOli.H, y" 2M}I1'
May 26, 2009
City of Roanoke Parks and Recreation
Youth Athletic Council
210 Reserve Avenue SW
Roanoke, VA 24016
To Whom It May Concern:
On behalf of the Inner City Athletic Association (ICAA), I would like to inform the Youth Athletic Council
(V AC) and Roanoke City Parks and Recreation that ICM will be withdrawing from the Region I merger
effective 5/26/2009, ICAA is aware that our decision will result in the inability to offer recreation sports
under partnership with Parks and Recreation, As a well established and respected organization within
the community, ICAA wiU seek to establish a partnership and offer a continuum of services to assist in
meeting the needs of our youth from a holistic perspective.
ICAA has a strong commitment and investment in the Inner City community; therefore, [eM will assume
the responsibility of informing our parents, players and coaches regarding our decision. Despite our res-
ervations with the Region I merger, we will encourage our parents to make a decision in the best inter-
est of their child(ren). We are requesting that all parties involved in Region 1 refrain from using the or-
ganizational name (Inner City Athletic AssoCiation) in any documentation supporting the merger. ICAA
will continue to operate as a 501c3 nonprofit organization, and wish to experience no conflict olinter-
est, Most importantly, effective today,ICM request that 00 past or present coach, volunteer, officer, or
board member be recognized as a representative for ICAA. These individuals will serve as strong advo-
cates for the youth within the Inner city community; however, no ICAA materials, documents (i.e., Insur-
ance, by-laws, financial reports), nor equipment be produced or provided. Failure to adhere to thisre-
quest is in direct violation of!eM rights as a recognized nonprofit organization with the Commonwealth'
of Virginia.
In closing, ICM would like to thank Roanoke City Parks and Recreation for listening to our concerns and
sharing ideas. We hope they will not be taken lightly, and be implemented within the policies, standards
and procedures within Region I merger. If you have any questions or concerns regarding this matter,
please contact lCAA President (Klann Trent) @ 54{)"915-8842.
~w-)-e8
Kiann Trent, ICAA President
June 29, 2009
Steve Buschor, Director
City of Roanoke Parks and Recreation
210 Reserve Avenue SW
Roanoke, VA 24016
Steve:
On May 1, 2009, Inner City Athletic Association (ICAA) submitted a proposal before the Youth Athletic
Council (YAC) as advised by Cindy McFall, Athletic Coordinator for Roanoke City Parks and Recreation.
The proposal provided a brief history of ICAA and its contribution to Roanoke inner city youth and
addressed ICAA concerns with Region 1 merger plans. ICAA requested to remain as a Stand Alone
organization or implementing a Region 5 as an alternative to merging multiple recreation clubs. This
proposal request was denied by present YAC representatives.
At this time, ICAA would like for Roanoke City Parks and Recreation to reconsider proposal under
provisional status for 1 year beginning Football Season 2009. Our reason for provisional status is based
the following factors; inadequate planning and implementation of Region 1 policies, procedures and
operations, imposed region wide drafting, and continued financial responsibility for club operation.
Please be advised that ICM is not agreeing to join Region 1 under present circumstances and
conditions; however we do foresee the benefits of operating as a stand alone organization under
provisional statu~; therefore allowing all clubs to accomplish intended goals (Le., grant writing, athletic
and education services) through community partnerships.
ICAA is fully aware that time is essential as we are quickly approaching football season; however we
strongly believe that continuing to move forward this year with Region 1 will create a gap in services for
Roanoke city youth and damage positive relationships and our youth sense of belonging.
\
C)-/~JzJ4A ~~
{,;
"'.
MEMORANDUM
Roanoke Parks and Recreation
210 Reserve Avenue, SW
Roanoke, Virginia 24016
PH: 540 853.2236
FAX: 540 853.1287
PARKS AND RECREATION
July 6, 2009
Inner City Athletic Association
Kiann Trent, President
Dear Ms. Trent,
'~
Thank you for attending the Youth Athletic Council meeting and presenting your
organization's proposal on June 30, 2009. The Youth Athletic Council discussed this,
proposal requesting ICM remain a stand alone recreation club under provisional
status for one year beginning with the 2009 football season.
After much discussion, the Youth Athletic Council decided not to accept this proposal
by a four (4) to" zero (0) vote. The members stated that the consolidation of recreation
clubs began in 2003 and ICM has been involved from the beginning, therefore, they
did not agree that the decision was made in haste or is being rushed. Their
understanding from the letter received from your organization on May 26, 2009 is that
ICM IS intention is to withdraw from the Region I merger and from future participation
in yo.uth athletics in the city.
In closing, thankyou again for your presentation and your organization's past service to
our city's youth athletic program. If you have any further questions or concerns, please
contact me at 540-853-1253 or cindV.mcfall@roanokeva.Qov.
Sincerely,
Cindy L. McFall
Athletic Coordinator
./
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CONCEPTUAL
MASTER PLAN
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ASHINGTON P ecreation De
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City f NITY PLA
o Roanoke V' .. N - UPDATE
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