HomeMy WebLinkAboutCouncil Actions 08-03-09
MASON
38557 -080309
ROANOKE CITY
................................................
PUBLIC SCHOOLS
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ROANOKE CITY COUNCIL
ROANOKE CITY SCHOOL BOARD
AUGUST 3, 2009
9:00 A.M.
SCHOOL ADMINISTRATION BUILDING
MEDIA CENTER
40 DOUGLASS AVENUE, N. W.
AGENDA
1. Call to Order -- Roll Call.
. City Council - Council Member Price was absent.
. School Board - School Board Trustee Putney was absent; and School Board Trustee
Penn arrived late.
2. Welcome and Opening Remarks. Chairman Carson/Mayor Bowers
3. Items for Discussion:
. Report of Joint Committees
-Joint Services - Council Member Trinkle/School Trustee Bingham
-Facilities - Council Member Mason/School Trustee Penn
· Accreditation Update - Dr. Bishop
. Opening of Schools Update - Dr. Bishop
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4. Comments by Council Members/School Board Trustees.
Recess/Adjourn.
AT 10:00 A.M., THE CITY COUNCIL MEETING WAS DECLARED IN RECESS TO BE
RECONVENED AT 10:26 A.M., IN ROOM 159, FIRST FLOOR, NOEL C. TAYLOR
MUNICIPAL BUILDING TO CONSIDER THE FOLLOWING AGENDA ITEMS:
I ,I
5.
A communication from Mayor David A. Bowers requesting that Council convene in a Closed
Meeting to discuss vacancies on certain authorities, boards, commissions and committees
appointed by Council, pursuant to Section 2.2-3711 (A)(1), Code of Virginia (1950), as
amended.
Approved 6-0
A communication from Mayor David A. Bowers requesting that Council convene in a Closed
Meeting to discuss the 2009 Citizen of the Year Award, pursuant to Section 2.2-3711
(A)(10), Code of Virginia (1950), as amended.
Approved 6-0
A communication from the City Manager requesting that Council convene in a Closed
Meeting to discuss the disposition of publicly-owned property, where discussion in open
meeting would adversely affect the bargaining position or negotiating strategy of the public
body, pursuant to Section 2.2-3711 (A)(3) , Code of Virginia (1950), as amended.
Approved 6-0
Joint meeting of Council and Roanoke Civic Center Commission on Tuesday,
September 8, 2009, at 9:00 a.m., in the EOC Conference Room, Room 159. The Mayor
suggested that all agenda items be submitted to the City Manager or City Clerk.
. Suggested items:
o Possibility of collegiate events coming to the City of Roanoke
o Financial analysis, general update, status of issues with employees
o Status report with regard to appropriate measures to reduce utility bills due
to water leaks at Civic Center
Items listed on the 2:00 p.m. Council docket requiring discussion/clarification and
additions/deletions to the 2:00 p.m. agenda. None.
Topics for discussion by the Mayor and Members of Council.
Request of Council Member Gwendolyn W. Mason, Chair, City Council Personnel
Committee, requesting that the Council convene in a Closed Meeting for the
discussion of an award of a public contract involving the expenditure of public funds
where discussion in an open session would adversely affect the bargaining position
or negotiating strategy of the City, pursuant to Section 2.2-3711 (A)(29), Code of
Virginia (1950), as amended.
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BRIEFINGS:
. Public Art - Highland Park Benches 5 minutes
The City Manager explained that action on the matter will be taken during the
2:00 p.m. session, under Introduction of Ordinances and Resolutions.
. State Arts/Cultural District 20 minutes
. Community Development Block Grant 20 minutes
. Automated Traffic Enforcement 20 minutes
. . Discussion about Public Hearing for Issuance of Debt 20 minutes
Prior to briefing, the Director of Finance introduced John Bingham, as the
Assistant Director of Finance. '
Council Members Mason and Mayor Bowers voted for Option 1; and Vice-
Mayor Lea and Council Members Cutler, Rosen and Trinkle voted for Option 2
The Mayor advised that the Council needed to vote on the added Closed Meeting
request of Council Member Mason as abovestated.
Approved 5-0, Vice-Mayor Lea was not present when the vote was recorded.
At 1 :36 P.M., THE COUNCIL MEETING WAS DECLARED IN RECESS FOR CLOSED
MEETING TO BE RECONVENED AT 2:00 P.M., IN THE COUNCIL CHAMBER, ROOM
450, NOEL C. TAYLOR MUNICIPAL BUILDING.
3
ROANOKE CITY COUNCIL
REGULAR SESSION
AUGUST 3, 2009
2:00 P.M.
CITY COUNCIL CHAMBER
AGENDA
1. Call to Order--RolI Call. Council Member Price arrived late.
The Invocation was delivered by The Reverend Reed Brown, United
Metaphysical Churches.
The Pledge of Allegiance to the Flag of the United States of America was led
by Mayor David A. Bowers.
Welcome. Mayor Bowers.
NOTICE:
T oday's Council meeting will be televised live and replayed on RVTV Channel 3 on
Thursday, August 6 at 7:00 p.m., and Saturday, August 8 at 4:00 p.m. Council
meetings are offered with closed captioning for the hearing impaired.
4
ANNOUNCEMENTS:
THE PUBLIC IS ADVISED THAT MEMBERS OF COUNCIL RECEIVE THE CITY
COUNCIL AGENDA AND RELATED COMMUNICATIONS, REPORTS, ORDINANCES
AND RESOLUTIONS, ETC., ON THE THURSDAY PRIOR TO THE COUNCIL MEETING
TO PROVIDE SUFFICIENT TIME FOR REVIEW OF INFORMATION. CITIZENS WHO
ARE INTERESTED IN OBTAINING A COpy OF ANY ITEM LISTED ON THE AGENDA
MAY CONTACT THE CITY CLERK'S OFFICE, ROOM 456, NOEL C. TAYLOR
MUNICIPAL BUILDING, 215 CHURCH AVENUE, S. W., OR CALL 853-2541.
THE CITY CLERK'S OFFICE PROVIDES THE MAJORITY OF THE CITY COUNCIL
AGENDA ON THE INTERNET FOR VIEWING AND RESEARCH PURPOSES. TO
ACCESS AGENDA MATERIAL, GO TO THE CITY'S HOMEPAGE AT
WWW.ROANOKEVA.GOV.CLlCKONTHESERVICEICON.CLlCK ON COUNCIL
AGENDAS TO ACCESS THE APPROPRIATE AGENDA AND COUNCIL MEETING. IF
ADOBE ACROBAT IS NOT AVAILABLE, A PROMPT WILL APPEAR TO DOWNLOAD
PRIOR TO VIEWING AGENDA INFORMATION.
NOTICE OF INTENT TO COMPLY WITH THE AMERICANS WITH DISABILITIES ACT.
SPECIAL ASSISTANCE IS AVAILABLE FOR DISABLED PERSONS ADDRESSING CITY
COUNCIL. EFFORTS WILL BE MADE TO PROVIDE ADAPTATIONS OR
ACCOMMODATIONS BASED ON INDIVIDUAL NEEDS OF QUALIFIED INDIVIDUALS
WITH DISABILITIES, PROVIDED THAT REASONABLE ADVANCE NOTIFICATION HAS
BEEN RECEIVED BY THE CITY CLERK'S OFFICE.
ALL PERSONS WISHING TO ADDRESS COUNCIL WILL BE REQUIRED TO CALL THE
CITY CLERK'S OFFICE PRIOR TO THE MONDAY COUNCIL MEETING, OR REGISTER
WITH THE STAFF ASSISTANT AT THE ENTRANCE TO THE COUNCIL CHAMBER
PRIOR TO COMMENCEMENT OF THE COUNCIL MEETING. ONCE THE COUNCIL
MEETING HAS CONVENED, THERE WILL BE NO FURTHER REGISTRATION OF
SPEAKERS, EXCEPT FOR PUBLIC HEARING MATTERS. ON THE SAME AGENDA
ITEM, ONE TO FOUR SPEAKERS WILL BE ALLOTTED FIVE MINUTES EACH;
HOWEVER, IF THERE ARE MORE THAN FOUR SPEAKERS, EACH SPEAKER WILL BE
ALLOTTED THREE MINUTES.
ANY PERSON WHO IS INTERESTED IN SERVING ON A CITY COUNCIL APPOINTED
AUTHORITY, BOARD, COMMISSION OR COMMITTEE IS REQUESTED TO CONTACT
THE CITY CLERK'S OFFICE AT 853-2541, OR ACCESS THE CITY'S HOMEPAGE AT
WWW.ROANOKEVA.GOV, TO OBTAIN AN APPLICATION.
The Mayor advised that the Roanoke Regional Chamber of Commerce Annual State
of the City Address for the City of Roanoke will be held at 7:30 a.m., on Thursday,
August 13, 2009, at the Sheraton Hotel and Conference Center.
5
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2. PRESENTATIONS AND ACKNOWLEDGEMENTS:
A Proclamation declaring Tuesday, August 4, 2009, as National Night Out.
The Mayor presented ceremonial copy of proclamation to Chief Joe Gaskins.
Presentation of an "Outstanding Community Contributor" Award. (Council Member
Mason)
Council Member Mason presented plaque to William and Isabella Smith.
3. HEARING OF CITIZENS UPON PUBLIC MATTERS:
CITY COUNCIL SETS THIS TIME AS A PRIORITY FOR CITIZENS TO BE HEARD.
MATTERS REQUIRING REFERRAL TO THE CITY MANAGER WILL BE
REFERRED IMMEDIATELY FOR RESPONSE, RECOMMENDATION OR REPORT
TO COUNCIL.
The following persons registered to speak before the Council:
. Kiann Trent, President, Inner-City Athletic Association, 1502 Patterson
Avenue, S. W. I
· Michael Smith, 108 Orange Avenue, N. W.
. Howard Highland, 401 Gilmer Avenue, N. W.
· Jerome Stephens, Vice-President, Inner-City Athletic Association, 1502
Patterson Avenue, S. W.
· Evelyn Bethel, 35 Patton Avenue, N. E.
· Liz Alexander, 633 Madison Avenue, N. E.
· Joyce Waugh, Executive Director, Roanoke Regional Chamber of
Commerce
· Doug Waters, Interim President, Downtown Roanoke, Inc.
· Helen E. Davis, 35 Patton Avenue, N. E.
· Robert Gravely, 3360 Hershberger Road, N. W.
· Chris Craft, 1501 East Gate Avenue, N. E.
CONSENT AGENDA
\
4.
(APPROVED 6-0)
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO
BE ROUTINE BY THE MEMBERS OF CITY COUNCIL AND WILL BE ENACTED
BY ONE MOTION. THERE WILL BE NO SEPARATE DISCUSSION OF THE
ITEMS. IF DISCUSSION IS DESIRED, THE ITEM WILL BE REMOVED FROM
THE CONSENT AGENDA AND CONSIDERED SEPARATELY.
6
C-1 A communication from the City Manager requesting that Council schedule a
public hearing for Monday, August 17,2009, at 7:00 p.m., or as soon thereafter as
the matter may be heard, to consider the granting of a second Carvins Cove
Conservation Easement to the Virginia Outdoors Foundation and Western Virginia
Land Trust.
RECOMMENDED ACTION: Concurred in the request.
C-2 Reports of qualification of Lawrence E. Johns as a member of the Roanoke
Arts Commission for a term of three years ending June 30, 2012; and Vickie H.
Bibee as a Director of the Economic Development Authority to fill the unexpired term
of S. Deborah Oyler, ending October 20, 2009.
~ RECOMMENDED ACTION: Received and filed.
REGULAR AGENDA
5. PUBLIC HEARINGS: NONE.
6. PETITIONS AND COMMUNICATIONS:
a. Request of Roanoke Neighborhood Advocates to share information with
regard to its role with City neighborhoods. Ron McCorkle, Vice-Chair,
Spokesperson. (Sponsored by Vice-Mayor Lea and Council Member Rosen)
Mr. McCorkle gave an overview of the state of the Roanoke
Neighborhood Advocates; update on the current state of City
neighborhoods and neighborhood priorities; and possibilities for the
future of the City's neighborhoods.
Remarks were received and filed.
r,
(Council Member Price arrived at the meeting during Mr. McCorkle's
remarks.)
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7. REPORTS OF OFFICERS:
a. - CITY MANAGER:
BRIEFINGS: NONE.
7
ITEMS RECOMMENDED FOR ACTION:
1. Approval oCa donation to the Virginia Museum of Transportation for
improvements to the David R. and Susan S. Goode Railwalk; and
transfer of funds.
Adopted Resolution No. 38557-080309 and Budget Ordinance No.
38558-080309. (7-0)
2. Approval of revenue adjustments in connection with an agreement
with the Western Virginia Water Authority for information technology
services; and appropriation of funds.
Adopted Ordinance No. 38559-080309. (7-0)
3. Acceptance and appropriation of the Shelter Plus Care Renewal Grant
funds from the United States Department of Housing and Urban
Development (HUD) to provide rental assistance and supportive
services to the homeless and their families.
Adopted Resolution No. 38560-080309 and Budget Ordinance No.
38561-080309. (7-0)
COMMENTS BY CITY MANAGER.
In response to comments by Council Member Cutler regarding an adopt a
program poJicy, the City Manager stated that it was quite easy to adopt a
program, adding that there were minimum guidelines to adhere to, and she
would encourage interested citizens to contact the Public Works Director or
Parks and Recreation Director for additional information. She also responded
to comments regarding the demolition of the Cotton Mill, noting that she was
of the opinion that it was a wise acquisition.
8. REPORTS OF COMMITTEES: NONE.
9. UNFINISHED BUSINESS: NONE.
10. INTRODUCTION AND CONSIDERATION OF ORDINANCES
AND RESOLUTIONS:
a. A resolution approving the design and placement of public art to be installed
in Highland Park.
Adopted Resolution No. 38562-080309. (7-0)
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11. MOTIONS AND MISCELLANEOUS BUSINESS:
a. Inquiries and/or comments by the Mayor and Members of City Council.
Council Member Cutler offered a motion that the Council reconsider its
action taken at the July 20 Council in which funding for the Elmwood
Park amphitheater was removed from the Capital Improvement Program.
The motion was seconded by Council Member Price and adopted 4-3,
Vice-Mayor Lea and Council Members Mason and Rosen voting no.
Adopted Resolution No. 38563-080309. (4-3, Vice-Mayor Lea and Council
Members Mason and Rosen voting no)
b. Vacancies on certain authorities, boards, commissions and committees
aRPointed by Council.
AT 5:10 P.M., THE COUNCIL MEETING WAS DECLARED IN RECESS FOR
CONTINUATION OF CLOSED MEETING IN ROOM 451, COUNCIL'S CONFERENCE
ROOM.
AT 5:59 P.M., THE COUNCIL MEETING RECONVENED IN THE COUNCIL CHAMBER.
CERTIFICATION OF CLOSED MEETING. (7-0)
Reappointed Gilbert Butler as a Commissioner of the Roanoke Redevelopment
and Housing Authority Board of Commissioners, for a term of three years
ending August 31, 2012.
Reappointed Francine L. Craven and Michael Smith as members of the Youth
Services Citizen Board for terms of three years, each, ending May 31, 2012.
Appointed LaJuan Thomas to replace Randy Leftwich as a member of the
Human Services Advisory Board for a term ending November 30, 2012.
Council waived City residency requirement in this instance.
Council waived City residency requirement for Thomas McKeon who was
appointed at the July 20, 2009 Council meeting as a member of the Roanoke
Arts Commission to fill the unexpired term of Kris Pedelty ending June 30,
2010.
The City Clerk was instructed to re-advertise the vacancy created by the
resignation of Richard Rife as a member of the City Planning Commission for a
term ending November 30, 2012. Deadline for receipt of applications to be
September 2,2009.
Adjournment - 6:00 p.m.
9
CITY OF ROANOKE
CITY COUNCIL
215 Church Avenue, S,w.
Noel C. Taylor Municipal Building, Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540)853-1145
Council Members
M. Rupert Cutler
Sherman p, Lea
Gwen W, Mason
Anita], Price
Court G, Rosen
David B, Trinkle
DAVIDA. BOWERS
Mayor
July 29, 2009
The Honorable Mayor and Members
of the Roanoke City Council
Roanoke, Virginia
Dear Mayor Bowers and Members, of Council:
This is to advise you that I will not be present at the 9:00 a.m. session of Council on
Monday, August 3, 2009.
Best wishes for a successful meeting.
z~
Anita J. Price
Council Member
/ctw
K:\Council 2009\Price\Absentdoc
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Acknowledgements
The 2009"'-2014 Strategic Plan is based on the continl.led philosophy that all students
can achieve academic success. Roanoke City Public Schools is committed to its beliefs
and will strive to meet and exceed the expectations laid out in our Strategic Focus
Areas. Our journey will not end until m! students achieve at high levels.
The current plan was prepared by a Strategic Planning Committee consisting of Board
members and a combined team of students, parents, teachers, support and
professional staff members, administrators, community leaders, and community of faith
representatives. Before the final plan was approved, a draft copy was made available
to staff, Board members, and student, parent, and community representatives.
This plan was facilitated under the direction and guidance of E4 Exchange; Inc. Based
in Lancaster, Pennsylvania, E4 Excha"nge is a consulting and management firm that
specializes in strategic planning and organizational development, serving clients
regionally and nationally.
Each year at least one report will be made to the School Board, students, parents,
teachers, support and professional staff members, administrators, community leaders,
and community of faith representatives on the Division's progress in meeting all areas of
this Strategic Plan.
Rita D. Bishop ,
Superintendent
July 1,2009
Adopted by School Board: ,June 9, 2009
II Page
Table of Contents
Education and the City of Roanoke
Demographics, Accomplishments, Realities
Mission, Vision, Core Beliefs,
1
3
4
5
6
RCPS Key Goals
Strategic Plan
Strategic Focus Area, 1:
Master teaching in' a diverse urban environment
Introduction
. Strategic Priorities
Success Indicators
Critical Milestones
Strategic Focus Area 2:
Create an optimal urban learning environment
Introduction
Strategic Priorities
Success Indicators
Critical Milestones
Strategic Focus Area ;3:
Develop a high-performing organization
Introduction
Strategic Priorities'
Success Indicators
Critical Milestones
Strategic Focus 'Area '4:
Collaborate with the' City; business'es, community, and faith-based
organizatio~s to provide a better prepared student 15
6
10
13
Introduction'
Strategic Priorities.
Success Indicators
Critical Milestones
Strategic Planning Process
Strategic Planning Participants
Glossary
18 '
20
24
-
IIIPage
Education and the City of R9anoke
From its roots as a railroad boom town in 1883 to its place as a regional urban center in 2009,
Roanoke is a combination of forces and opportunities: The city has its origins in a blue-collar
work ethic and a belief that hard work can result in upward mobility. Within its first seventy
years, Roanoke's growth led to its nickname, The Magic City, and a brilli~nt star was
constructed on Mill Mountain to celebrate the Star City, a progressive middle-class American
town.
Despite the progress of the first century, not all of Roanoke's citizens have reached a state of
comfortable middle class and, certainly, most are not affluent. There are extraordinarily poor
people living among us in this city where the median household income is $37,270 and where
17 percent of our residents live in poverty. The median home price in Roanoke is half the
median in Virginia and the cost of living is 78% of the U.S. average.' There are neighborhoods
of great diversity measured in terms of economics, race, or culture and there are
neighborhoods of remarkable uniformity.
The common meeting ground for the young people of Roanoke City is less frequ~ntly their
neighborhood and more often their school. In the schools, Roanoke City students interact with
students who live in homes like theirs and with others who are homeless; they see students
who look like them and talk like them and they see others who look differen,t and speak
different languages. The strength of our schools lies with our students and their acceptance of
diversity. The students are the foundation and the future for our city.'
Roanokers have pride of place. They value their neighborhoods and hcw~ settled in one
neighborhood or another for multiple reasons based on economics, race, culture, or lifestyle.
And no matter the neighborhood of residence, there is a commonly articulated belief that the
quality of life here in Roanoke is worthy of celebration. The city provides access to medical
care, arts and cultural events, business opportunities, educatiqnal institutions, environmental
and recreational amenities. What good fortune to find big city amenities in a, small town venue!
What is the connection between the City of Roanoke and its schools?' It is the legacy of public
schools to provide a safe place where students can discover and build" on individual strengths
and talents, where they can practice democracy, learning to value and preserve the past while
growing as leaders who will invent the future of Roanoke. The CIvic leaders, doctors, lawyers,
teachers, philanthropists whose names are linked to Roanoke history and heritage are linked
as well with their individual schools-Jefferson High School, Lucy Addison High School,
William Fleming High School, Patrick Henry High School. I We grow our leaders in the schools
of our city.
1lPage
Education and the City of Roanoke (cont'd)
Our roots as a blue collar railroad community with aspirations for the future have brought us to
an era of development as a health care, retail, and financial center for the region. There ar~
citizens who look back to past prominence as a :rail penter, others who recall rapid growth as
Roanoke became an urban center in the midst of the Blue Ridge Mountains, and, today, many
others who look forward to the promise of Roanoke. There are families who have generations
of history in Roanoke and families whose history in Roanoke,begins with this generation.
As we examine our commitment to all the children of Roanoke, we are faced with making good
decisions in difficult times. The future of our city demands that our students learn to respect
individual identity while building strong relationships with their neighbors in the school, in the
community, and across the city.
Today's students are connected to the local community and to the world community through
technology. It is essential that our schools be a place where all students are challenged by the
state of the art learning experiences provided under the leadership of teachers who
understand and accept the challenges of working in an urban school district. The combination
can be magical for our students a,nd our city. The outcome? Strong Students. Stro~g
Schools. Strong City.
Roanoke City Public Schools
Hiah Schools
Patrick Henry
William Fleming
Proarams
Forest Park Academy
Noel C. Taylor Academy at Oakland
Elementary Schools
Crystal Spring
Fairview
Fallon Park
Fishburn Park
Garden City
Grandin Court
Highland Park
Huff Lane
Hurt Park
Lincoln Terrace
Monterey
Morningside
Preston Park
Roanoke Academy for Mathematics
and Science
Round Hill Primary
Virginia Heights
Wasena
Westside
Middle Schools
Lucy Addison
James Breckinridge
Stonewall Jackson
James Madison
Woodrow Wilson
Reaional Proaram
Roanoke Valley Governor's School
. - .
2lPage
'0 ~ .
Roanoke City Public Schools
. Demographics (2008-2009)
Student Population:l~/2,15 (PK-12)
_ American Indian
{26 : I~ss than 1% }
, _ Asian/Pacific Islancler
{ 285: 2%}
11II Black
{ 6,300 : 48% }
- Hispanic
. {731: 6%}
_White
{5,873 : 44% }
Accomplishments
. Roanoke Community College Access Program
. School day lengthened
. Start/stop times optimized
. Two(2} high schools - $l11m investment - built
on same sites
. Two (2) new athletic stadiums - $8.4m
. Closed four (4} schools - fiscal responsibility
. New Overage Academy
.2,0 GPA rule for student athletes
. City approved new funding formula for schools
. Middle School Honors Program
. Valley Metro Agreement
. Driver's license legislation
. Revised attendance zones
. Privatized transportation
. New grading scale
. Employee compensation - pay f~r performance
. New evaluation system
. .
Realities
Schools (effective 2009-10)
.67.16% poverty rate (free/reduced lunch)
.59,15% on-time graduate rate
.13.8% Special Education Students
. 2,756 Gifted & Talented Students
.1,024 English Language Learners
. 41 native languages represented
.5,60% drop-out rate (grades 7-12)
.300 homeless students
Elementary Schools
Middle Schools
High Schools
18
5
2
Additional 4
Instructional Sites
> Forest Pa rk Academy
> Noel C. Taylor Academy
> CITY School
> Governor's School for Science &
Technology
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3lPage
Roanoke City Public Schools.
2009-2014 Strategic Plan
I Mission
Graduate students prepared for life in a rapidly
changing world.
I Vision
To be a model for urban public education.
While individual schools around the country have risen to this
standard, no district has comprehensively performed at this level.
We owe it to our children to set a very high bar. With persistence,
dedication, creativity, and student focus, we will reach our vision.
What does the vision mean?
Our students will have the skills to be successful and the
opportunities to reach their full potential regardless of income,
ethnicity, disabilities, or other challenges.
Core Beliefs
We believe:
· Our diversity is a source of
strength.
· Our schools must be safe.
· All students are capable of
meeting high expectations.
· We are accountable for our
students' success.
· Every individual in our
Division contributes to
student success.
· We have a responsibility to
work collaboratively with
our families.
· Respect, trust, and honest
communication are the
foundation of successful
and productive relation-
ships.
· The vitality of our
community depends on a
strong school system.
Strong Students. Strong Schools. Strong City.
4lPage
Roanoke City Public Schools Key Goals
Reps' focus must be to:
· Raise the level of academic achievement for all students
· Intentionally close the achievement gap
· Graduate 100% of our students
With these three primary goals in mind, the Division has identified four performance
measurements that will be the foundation for achieving its vision: To be a model for urban
public education.
They are:
. All schools will achieve and maintain accreditation based on Virginia's Standards of
Learning (SOL) tests.
. All schools will meet and sustain federal Adequate Yearly Progress (AYP) goals.
. The high school graduation rate will increase at least 3% each year.
. The City's strategic plan and other community organizations' strategic plans will have
components addressing the success of our students.
I Strategic Focus Areas: 2009 - 2014
. Master teaching in a diverse urban environment
. Create an optimal urban learning environment
. Develop a high-performing organization
. Collaborate with the City, business, community and faith-based
organizations to provide a better prepared student
5lPage
I Strategic Focus Area #1 :
Master teaching in a diverse urban environment
"The single most importanLfactQr in determining student achieverqent is npt the
color of their skin or where)hey:e0rne.from.les:riqVwho their'r;>af,e@t~:c:lr:E3;9r.bQw
much money they. bave ,...:. it's ,~~p:-their teact:ler is." . .~. ... . .
. -President Obama
More than a decade ago, education historian Diane Ravitch warned that "we must take care
not to build into public policy a sense of resignation that children's socioeconomic status
determines their destiny." Public policy must relentlessly seek to replicate schools that
demonstrate the ability to educate children from impoverished backgrounds instead of
perpetuating (and rewarding) those that use the pupil's circumstances as a rationale for failure.
Today, it is past time to heed that advice. To close RCPS insidious achievement gap, we must
replace the culture of excuse in our schools with a culture of accountability that works
relentlessly to provide high-needs students with effective teachers.
As part of the strategic planning process, our teachers, principals, administrators, and
professional support staff were asked if RCPS should set higher expectations for our students
considering they were working in an urban environment where many of our children face
formidable challenges on a daily basis. The prevailing belief was that regardless of the student
and their life challenges, which often translate into teaching challenges, RCPS has the
responsibility to educate its students and to educate them well. .
One teacher said it best when she said, "We are professionals and that means regardless of
the circumstances and challenges, our job is to find a way to educate each student. Many
times it isn't easy and it can be frustrating, but we cannot and will not fall victim to the false
belief that some kids cannot be taught. That just isn't so."
We all know that the level of expectation plays a prominent role in an individual's mindset and
the extent to which they "push" themselves to perform and succeed. That widely accepted
principle in the work place also should be the norm in our schools.
In short, we must raise the level of academic achievement for all of our students and we must
close the achievement gaps between different sub-groups of students.
At the end of the day, if a child can't learn the way we teach, then we had better start teaching
the way the child can learn. This is particularly true in an urban school district with a very
diverse student body. That is why we need teachers who want to work in an urban school
division; who love working with our diverse students; who take pride in overcoming the built-in
challenges of working in an urban setting; who believe their students are just as capable of
succeeding as any other students.
We want teachers who are committed to our kids and to their profession.
6lPage
I Strategic Focus Area #1: (cont'd)
Master teaching in a diverse urban environment
We believe professional, dedicated, motivated teachers are the single most important
determining factor in achieving educational excellence. Our goal must be to hire highly
qualified teachers and then provide an environment that supports professional growth,
integrated mentoring, and ongoing education. RCPS understands that the single most
important determinant of what students learn is what their teachers know and their ability to
share that knowledge with students.
Just as we must set higher expectations for our students, we must establish a culture within
the Division that sets a very high standard for our teachers' performance and for the
performance of those who support our teachers.
Teaching is about relationships - relationships between our teachers and their principals;
between our teachers and their mentors; and most importantly between our teachers and their
students. The students participating in the strategic planning focus groups told us that those
teachers who had relationships with their students were the teachers for whom they wanted to
work and for whom they did their best work.
"Some teachers just get it. They treat us with respect, like we are people; they really care
about us not just as students but as people. You want to try harder for these teachers." That
quote from a sophomore at RCPS is why we must ensure all the critical relationships
necessary to support excellent teaching are achieved.
We also know that excellence in teaching will be achieved only if RCPS develops a culture of
shared responsibility. That means that every employee must understand that if they aren't
serving a customer (our students are our customers), they had better be serving someone who
is.
Excellence in teaching can be measured in numerous ways, but one of the most compelling
measurements for RCPS will be an increase in our graduation rate which is currently at 59%.
We have set a goal to achieve a 75% graduation rate by the conclusion of our Strategic Plan in
2014.
This goal is the single most difficult goal we have established and it is also the most important.
We will not accomplish it if we do not achieve excellence in teaching.
Strategic Priorities
1. Attract and retain highly qualified teachers who want to teach in an urban environment.
2. Design and implement a comprehensive, urban-specific professional development
program.
3. Design and implement a mentoring program to support new teachers.
4. Design and implement coaching programs to support the growth of experienced
teachers as they continue to address changing needs and the challenges of educating
urban children.
7lPage
I Strategic Focus Area #1: (cont'd)
Master teaching in a diverse urban environment
Strategic Priorities (cont'd)
5. Implement and manage a new evaluation system improving the quality of classroom
instruction.
6. Provide instruction tailored to our Division's diverse students.
Success Indicators
1. All schools are fully accredited every year.
2. All schools make Adequate Yearly Progress (AYP) every year as set forth in the federal
"No Child Left Behind' legislation.
3. Increase high school graduation rate by 3% every year (e.g., 58% to 61 %; 61 % to 64%;
64% to 67%).
4. Increase student participation and success in advanced classes by 5% every year while
reflecting the diversity of our students (e.g., grades 6-12 participation 1,600 to 1680 to
1,764 students).
5. Increase student participation and success in the arts by 5% every year while reflecting
the diversity of our students (e.g., middle school music participation 800 to 840 to 882
students).
6. Increase and maintain student participation in co-curricular activities by 5% every year
while reflecting the diversity of our students.
7. Raise the level of academic achievement by increasing:
· Enrollment of at-risk four-year-olds in the Virginia Preschool Initiative
· The percentage of students reading at grade level by the third grade
· Enrollment and success in Algebra I by grade 8
· Enrollment and success of high school students in college-level courses
· The percentage of graduates with advanced diplomas and industry certifications
8lPage
I Strategic Focus Area #1: (cont'd)
Master teaching in a diverse urban environment
Critical Milestones
Achieving these critical milestones will involve many employees across the Division; will
involve dozens of tasks and activities; will require adequate resources; and will require months,
even years to complete.
Internally these milestones will be used by management to monitor our success in completing
strategic priorities and achieving our success indicators. In addition, the milestones allow our
external stakeholders to monitor our progress.
1. Achieve and maintain 100% highly qualified teachers in all schools.
2. Reduce the number of teachers who voluntarily opt to leave RCPS by at least 3% per
year.
3. Design and implement a professional development program based on best practices in
urban education.
4. All new teachers will participate in a two""year mentoring program modeled after the New
Teacher Center at the University of California at Santa Cruz.
5. At least 50% of the experienced teachers at Title 1 schools will participate in a coaching
program designed to increase teacher effectiveness in an urban setting.
6. All teachers will participate in a new teacher evaluation system designed to improve the
quality of classroom instruction.
9lPage
I Strategic Focus Area #2:
Create an optimal urban learning environment
Critical Elements of an Optimal Urban Learning Environment
· Effective principals who ensure excellent instruction for all students and create a
positive school culture.
· Rigorous, relevant, data-driven curriculum appropriately challenging our diverse student
population.
· Daily instruction based on an effective instructional model that addresses the specific
needs of a diverse student population.
· Student-centered instruction, concentrating on engaging the student in the learning
process (Le., teachers are teaching ih graders math, not teaching ih grade math).
· All teachers have access to materials, tools, and technology of the discipline.
· Safe schools and buildings with minimal distractions where students feel safe and can
focus on learning.
· Clean, efficiently used, and well-maintained facilities.
. Co-curricular activities are encouraged and supported.
Strategic Priorities
1. Provide a rigorous, culturally responsive PK-12 curriculum.
2. Attract and retain highly qualified administrative leaders who are committed to Roanoke
City, its schools, and most of all its students.
3. Develop a leadership "bench" from within Roanoke City Public Schools.
4. Provide students with intentional and equitable opportunities to participate in enhanced
arts, athletics, and co-curricular activities.
5. Achieve equity in staffing, facilities, and materials throughout the Division.
6. Promote respectful learning environments where students feel safe and individual
differences are appreciated.
10 I P age
Strategic Focus Area #2: (cont'd)
Create an optimal urban learning environment
Strategic Priorities (cont'd)
7. Develop and strengthen our relationships with families and guardians.
8. Lead and manage based on our "Core Beliefs" (e.g., all students are capable of meeting
high expectations; diversity is a strength to be leveraged).
9. Secure adequate funding and allocate financial resources equitably throughout the
Division.
10. Ensure that facilities support an effective learning environment.
Success Indicators
1. All schools are fully accredited every year.
2. All schools make Adequate Yearly Progress (AYP) every year as set forth in the federal
"No Child Left Behind' legislation.
3. Increase high school graduation rate by 3% every year (e.g., 58% to 61 %; 61 % to 64%;
64% to 67%).
4. Increase student participation and success in advanced classes by 5% every year while
reflecting the diversity of our students (e.g., grades 6-12 participation 1,600 to 1680 to
1,764 students).
5. Increase student participation and success in the arts by 5% every year while reflecting
the diversity of our students (e.g., middle school music participation 800 to 840 to 882
students ).
6. Increase and maintain student participation in co-curricular activities by 5% every year
while reflecting the diversity of our students.
7. Raise the level of academic achievement by increasing:
a. Enrollment of at-risk four-year-olds in the Virginia Preschool Initiative
b. The percentage of students reading at grade level by the third grade
c. Enrollment and success in Algebra I by grade 8
d. Enrollment and success of high school students in college-level courses
e. The percentage of graduates with advanced diplomas and industry certifications
8. The Capital Improvement Plan will set the direction for facilities that support learning.
9. Operations will create and sustain facilities that support learning.
11lPage
Strategic Focus Area #2: (cont'd)
Create an optimal urban learning environment
Critical Milestones
Achieving these critical milestones will involve many employees across the Division; will
involve dozens of tasks and activities; will require adequate resources; and will require months,
even years to complete.
Internally these milestones will be used by management to monitor our success in completing
strategic priorities and achieving our success indicators. In addition, the milestones allow our
external stakeholders to monitor our progress.
1. Review curriculum annually. Rigorous curriculum will be selected; fidelity to the
curriculum will be maintained. All PK-12 curriculum will show evidence of being
culturally responsive.
2. All administrative personnel hold appropriate licensure.
3. Identify a cadre of administrators and provide appropriate professional development
opportunities geared to leading in an urban district.
4. Increase student participation in arts, athletics, and co-curricular activities by 5%
annually for all sub-groups.
5. Report annually on compliance with our School Board equity resolution.
6. Decrease every year the number of reported discipline incidents related to assault,
disorderly conduct, fighting, harassment, stalking, threats/intimidation, theft, and
vandalism.
7. Show annual improvements on satisfaction and participation surveys administered to
parents and guardians.
8. The necessary surveys and outreach methodologies are design and in place to
measure critical components of an optimal learning environment.
9. Increase success rate on competitive grants to greater than 50%.
10. Using annual financial reporting documents, substantiate equitable allocation of
financial resources based on actual school-by-school spending.
12lPage
Strategic Focus Area #3:
Develop a high-performing organization
"Organizational performance depends on employees caring.about the work
they do, knowing~bowtodo it, and doing the right things. Irtvolving
individuals,::,.'" . '. rTlQ~teff~c~ive way to produce Cir! orgpnization in which
people kr(~ ' , c9,~e more,' and do the right things." ".. ,".. .
'.."
EdwardE. Lawler III ' '.
The tIlt/mate Advantage: Creating the High-Involvement qrganization
Strategic Priorities
1. Establish a set of integrated policies, practices, and
expected behaviors.
2. Focus on leadership consistency.
3. Implement the structure required to successfully
execute this Strategic Plan.
4. Establish and institutionalize "knowledge sharing"
throughout the Division.
5. Implement a performance-based compensation
program.
6. Incorporate strategic communications best practices.
7. Develop a balanced scorecard.
Success Indicators
1. 85% of the established milestones for each strategic
focus area are met by the established completion date.
2. 95% of the Strategic Plan success indicators and
milestones are met by the established completion date.
Characteristics of a
High-Performing
Organization
. Efforts revolve around a
roadmap outlining where we are
going and how we intend to get
there.
. Goals are met, on time.
. Engaged, energized, motivated
employees.
. Organization-wide agility.
. Excellent systems, processes,
and operations.
. Dynamic synergies.
. Change is embraced, and
success celebrated.
. Employees treat one another as
internal customers.
. Willing to change and change
again in order to achieve the
vision.
3. There is a steady and ongoing increase in the
percentage of dollars available for instructional initiatives in relationship to other
expenditures.
4. 85% of RCPS personnel (principals, teachers, professional and administrative staff) are
evaluated as at least satisfactory in practicing the identified "expected behaviors".
13lpage
Strategic Focus Area #3: (cont'd)
Develop a high-performing organization
Success Indicators. (cont'd)
5. Retain proficient staff and address deficiencies of those
who are not. .
6. RCPS employees feel responsible for and are engaged
in the Division's success.
7. Annual employee surveys show that at least 85% of all
employees indicate that RCPS is an excellent division;
an engaging place to work; and they would highly
recommend employment at RCPS.
8. Critical external stakeholders are aware of and
understand critical RepS messages.
Critical Milestones
Achieving these critical milestones will involve many
employees across the Division; will involve dozens of tasks
and activities; will require adequate resources; and will require
months, even years to complete.
Internally these milestones will be used by management to
monitor our success in completing strategic priorities and
achieving our success indicators. In addition, the milestones
allow our external stakeholders to monitor our progress.
1. Performance based compensation system is fully operational.
Characteristics of Strategic
Communications
. Communicate with intent.
. Communicate as a Division; not
as an individual, school, or
operational area.
. Always start with the "big picture".
. Those who need to know it first,
hear it first.
. Provide consistent, coordinated
messages.
. Be responsive and agile with our
communications.
. The purpose/outcome of the
message is strategically
determined prior to framing the
message (always asking what we
want the reader/listener to
believe, feel, think, and/or do).
. Critical messages are framed and
are consistently presented and
incorporated into all
communications and messaging.
2. Evaluation system is fully operational.
3. Target voluntary turnover rates are achieved for all employee groups.
4. Employee satisfaction targets are established and measured annually.
5. Continuing education loan program is fully operational and meeting annual targets.
6. Wellness program is fully operational and meeting annual targets.
7. A feedback mechanism will be developed allowing employees to submit concerns in a
confidential manner.
14 I P age
Strategic Focus Area #4:
Collaborate with the City, businesses, community and faith-based
organizations to provide a better prepared student
Local employers, non-profits, City government, faith-based organizations all have a vested
interest in the success of our students. As has been said many times, as goes our schools,
goes our City. RCPS believes this is indeed the case and consequently views its relationships
and partnerships with the City's various organizations and businesses from a strategic
perspective.
We recognize and value the important role of businesses, organizations and City government
as we educate the City's next generation of employees, managers, and entrepreneurs who will
help to drive our local economy.
.RCPS recognizes that it must understand and be responsive to the needs of business and
community in order to maximize our relationships. To that end RCPS will continue to work with
Virginia Western Community College so that as many of our children as possible have an
opportunity to go to college; we will continue to work with our businesses to find ways to "give"
as well as to "get". We know that we must be an active partner in creating a skilled workforce
for Roanoke Valley. Our desire is to create a mutually beneficial partnership where reciprocity
is the norm, not the exception.
We are committed to strengthen our relationships with our churches, our faith-based
organizations and programs. The programs that are provided by our faith-based organizations
and the partnerships they have formed with our schools epitomize the best in grassroots
initiatives. We must find ways to better embrace these partnerships that have been so helpful
to our students.
We are committed to acting on what we heard from our businesses, our non-profits, our
colleges, our public sector officials, our faith-based organizations. In short we were told:
1) make it simple to work with the Division
2) be specific about what you want
3) tell us why it is important and how it will help our kids learn
4) be responsive and accessible
5) tell us how you are going to measure success
6) advise us of the outcomes
Not once did any individual we met with refer to what is in it for them, their business, their
goals, their bottom line. The strategic priorities that follow were designed to address this very
fair, straightforward list.
If we do this right, our students will benefit, our teachers will benefit, our businesses will
benefit, our City will benefit.
We are going to get it right.
15lPage
Strategic Focus Area #4: (cont'd)
Collaborate with the City, businesses, community and faith-based
organizations to provide a better prepared student
Strategic Priorities
1. Earn and maintain public respect.
2. Create a database and develop individualized profiles
of the Valley's businesses, and community, civic, and
faith-based organizations.
3. Gain an understanding of and be responsive to
business and community organization needs.
4. Pursue collaborations that simultaneously address
critical RCPS needs and provide a direct or indirect
benefit to participating businesses, and community,
civic, and faith-based organizations.
5. Establish the desired return on investment (ROI) for
each collaborative effort.
6. Establish a link between RCPS Strategic Plan and
other organizations' strategic plans.
Success Indicators.
RCPS Collaborative
Possibilities
. Chair critical RCPS undertakings
. Targeted financial support
. In-kind services
. Internships
. Materials
. Mentorships
. Provide public support for RCPS
initiatives and needs
· Service learning opportunities
. Student scholarships
. Provide RCPS support for
community initiatives
1. The Division will be transparent in all of its operations.
2. A database replete with individualized profiles for the Valley's businesses, and
community, civic, and faith-based organizations is in place by the first quarter of 2010.
3. Resource limitations for schools and students are partially addressed through strategic
collaborations.
4. There is an increase in the number of businesses and organizations that want to partner
with RCPS to help it achieve its goals.
5. Groups, organizations, and individuals view collaborations with RCPS positively and
believe there are substantive outcomes as a result.
6. Collaborators feel vested in the Division's success and can point to concrete ways they
are contributing to that success.
7. Non-profit organizations include support of RCPS in their strategic plans.
8. Something new emerges that benefits the community and would not have happened
without community collaborations.
16lPage
Strategic Focus Area #4: (cont'd)
Collaborate with the City, businesses, community and faith-based
organizations to provide a better prepared student
Critical Milestones
Achieving these critical milestones will involve many employees across the Division; will
involve dozens of tasks and activities; will require adequate resources; and will require months,
even years to complete.
Internally these milestones will be used by management to monitor our success in completing
strategic priorities and achieving our success indicators. In addition, the milestones allow our
external stakeholders to monitor our progress.
1. 25% of RCPS identified needs/shortcomings due to resource limitations have been
addressed through its strategic business/community organizations collaborative
initiatives.
2. 90% of the ROI (return on investment) goals established annually for RepS various
collaborative initiatives are met.
3. 90% of business/community organization participants rate the collaborative experience
and/or relationship as very good or excellent.
4. 90% of business/community organization participants report that their involvement
resulted in a very good or excellent outcome.
5. If the collaboration involved RCPS students, 90% of participating students rate their
experience and lor learnings as very good or excellent.
6. 85% of participating business/community organizations indicate they want to continue
the collaboration.
17lpage
Strategic Planning Process
RCPS is committed to becoming a model for urban public education. Given that, the Division
Superintendent believed it was critical to implement a professional strategic planning process
grounded in "best practices".
This meant the first step of the strategic planning process centered on listening. Listening to
students. Listening to parents. Listening to teachers. Listening to administrators. Listening to
education professionals. Listening to Roanoke businesses. Listening to faith-based
organizations. Listening to the Roanoke community.
By definition, public education serves a wide array of stakeholders. The perceptions and
opinions of these stakeholders are important, and RCPS wanted to begin the strategic
planning process by listening to these individuals, asking for their input in key areas, but also
asking them what they believe is most important as the Division proceeds with identifying and
tackling its key priorities for the next five years.
The following is a brief overview of the process used to develop the Division's 2009-2014
Strategic Plan.
1. A review of the District's most recent Strategic Plan was conducted so the new Plan
would ensure the appropriate consistency. Additionally the five key priorities of the
School Board as listed here were reviewed, discussed and incorporated.
· Achieve full state accreditation and meet federal A YP targets
· Ensure the safest schools for our students and staff
. Attract, train, and train best staff for our urban Division
· Ensure efficient use, maintenance, and improvement of the Division's facilities
and infrastructure
. Enhance arts, athletics, and extracurricular activities
2. Fifteen focus groups were conducted, with great attention paid to casting a wide net in
capturing varied perspectives. Attendees of these groups included: parents; students;
teachers; various community, church, and business leaders; principals; Division support
staff; those who design curriculum; and District Executive Staff. School Board members
were also individually interviewed. The focus groups were very insightful and their input
was the cornerstone of the process as they set the stage for the strategic planning
discussions that followed.
3. A series of strategic planning conversations were conducted with the Executive Staff.
The outcomes of these discussions were then taken by a smaller writing team and
developed into the 2009-2014 Strategic Plan. This Strategic Plan includes:
o The development of a Division mission statement
o The refinement of the Division's vision
o The development of core beliefs
o The identification of the four overarching strategic areas on which the Division
is going to focus over the next five years, called Strategic Focus Areas
18lPage
Strategic Planning Process (cont'd)
o Key Strategic Priorities for each of those strategic focus areas, along with
Success Indicators to serve as performance measurements.
o Critical Milestones that function to manage the process and ensure it is kept
on track
4. The draft Strategic Plan was shared with numerous stakeholders to solicit their final
comments.
5. The draft Strategic Plan was presented and discussed with the School Board at their
May 27, 2009 work session.
The School Board and Superintendent are committed to resourcing this Strategic Plan, and
leading and managing by it. Every employee of the Division will receive a copy of it.
Additionally, Division staff will routinely meet to discuss progress in accomplishing the
Strategic Priorities and achieving the Indicators of Success. It is the Division's belief that the.
strength of its educational system is critical to the future of our community and can in fact
propel the community forward in a positive, sustainable way.
The Division is also committed to sharing this plan, engaging with students, parents, and its
many stakeholders. An easy to read summary version of the Strategic Plan will be widely
distributed, and the Division will be providing periodic updates via regular newsletters, PTA
meetings, School Board meetings, and a variety of other methods.
Becoming a model for urban public education will only happen if there is a true appreciation of
the Division and its challenges, and strong collaboration throughout the community. This
Strategic Plan is an important step towards developing that understanding and deepening
those collaborations, and RCPS is committed to following the pathway set forth here.
19lPage
Strategic Planning Participants
Tabitha Allen, William Fleming High School Student
Crystal Anderson, William Fleming High School Student
Eric Anderson, Principal, Forest Park Academy
Curt Baker, Deputy Superintendent for Operations
David Baker, Director of Grants/Media Services
Nancy Ballinger, Writing and Language Arts Coordinator
Kathy Baske-Young, Business Leader
Ben Bazak, Patrick Henry High School Teacher
Cheleen Beadle, Patrick Henry High School Student
Melva Belcher, Principal, William Ruffner Middle School
Micki Belcher, Morningside Elementary School Teacher
Carlton Bell, Principal, Hurt Park Elementary School
Toni Belton, Principal, Roanoke Academy for Mathematics and Science Elementary School
Tina Bhandari, Forest Park Academy Teacher
Jason Bingham, School Board Vice Chairman
Rita Bishop, Superintendent
Carol Brash, Parent
Brooke Brewer, William Fleming High School Student
Taylor Brizendine, William Fleming High School Student
Shadrack Brown, Jr., Faith Community
Sterling Broyles, Faith Community
Darlene Burcham, City Manager
Sandra Burks, Director of Human Resources
Julie Bush, Principal, Fairview Elementary School
Barbara Carper, ELL and Foreign Language Coordinator
Hallie Carr, Director of Adjunct Programs and Secondary Counseling
David Carson, School Board Chairman
Stephanie Cheridieu, William Fleming High School Student
Brandon Clay, William Fleming High School Student
Catherine Conn, William Fleming High School Student
Babette Cribbs, Principal, Raleigh Court Elementary School
Ellen Copenhaver, Social Studies Coordinator
Stan Crowgey, Director of Transportation
Travis Crowe, Patrick Henry High School Student
Phyllis Cundiff, Director of Special Education
Debbie Daniel, Construction Supervisor
David Daniels, Director of Purchasing and Financial Control
Debra Deitrich, Principal, James Madison Middle School
Cindy Delp, Principal, Fallon Park Elementary School
Nhi Doan, William Fleming High School Student
Debra Doss, Principal, Highland Park Elementary School
._~ -
20 I P age
Stephanie Doyle, Breckinridge Middle School Teacher
Quincy Drew, William Fleming High School Student
Julie Drewry, Mathematics Coordinator
Curtis Dudley, Physical Security Coordinator
Mary Dudley, Patrick Henry High School Student
Paige Dunahoo, William Fleming High School Student
Tom Dunleavy, Director of K-8 Instruction
Ted Edlich, Community Leader
Mark Ferrell, Stonewall Jackson Middle School Teacher
Eric Fisher, Principal, Wasena Elementary School
Wayne Flippen, Business Leader
Josh Fogle, William Fleming High School Student
Patrice Freeland, Parent
Archie Freeman, Principal, Woodrow Wilson Middle School
Faye Gilchrist, Community Leader
Dayl Graves, Principal, Huff Lane Intermediate School
Larry Gunter, Jr., Patrick Henry High School Student
Martina Hairston, Patrick Henry High School Student
Daniel Hale, Community Leader
Tim Harvey, Faith Community
Jaye Harvey-Wellons, Special Education Coordinator
Sharon Hicks, Roanoke Academy for Mathematics and Science
Walter Hicks, Director of School Plants
Stephanie Hogan, Principal, Stonewall Jackson Middle School
April Holmes, Principal, Morningside Elementary School
Mae Huff, School Board Member
Tim Isaacs, Director of Curriculum Planning
Kathleen Jackson, Grants Accountant
Lynn Jacomen, Special Education Coordinator
Cal Johnson, Business Leader
Robert Johnson, Principal, Lucy Addison Middle School
Greg Johnston, Principal, Oakland Intermediate School
Asia Jones, Executive Director for Student Services
Irving Jones, Executive Director for High Schools
Jefferson Jones, William Ruffner Middle School Teacher
James Jumper, William Fleming High School Student
Cara Kenney, Fairview Elementary School Teacher
Tiyana King, William Fleming High School Student
Ann Kreft, Principal, Monterey Elementary School
Elizabeth Kowalski, Parent
Judy Lackey, Principal, Fishburn Park Elementary School
James LeBrun, Parent
Sarah Lee, William Fleming High School Teacher
Kevin Legge, Director of Maintenance and Capital Projects
21 I P age
Kayla Lewis, William Fleming High School Student
Peter Lewis, Business Leader
Margaret Lindsey, Director of Accounting
Jamar Manns, Patrick Henry High School Student
Ron Marsh, Faith Community
Gwen Mason, City Council Member
Betty Massey, Payroll Supervisor
Karen McClung, Principal, Preston Park Primary School
Tom McKeon, Community Leader
Harold McLeod, Business Leader
David Merritt, Principal, Crystal Spring Elementary School
Robert Mitchem, Assistant Director of Transportation
Suzanne Moore, School Board Member
Teena Muse, Parent
Fletcher Nichols, Patrick Henry High School Teacher
Kathy O'Keeffe, Faith Community
Cyrus Pace, Fine Arts Coordinator
Mike Pace, Community Leader
James Patterson, Patrick Henry High School Student
Courtney Penn, School Board Member
Joey Perez, Patrick Henry High School Student
Jean Pollock, Director of Testing and Evaluation
Cindy Poulton, Executive Assistant
Tom Powers, Director of Food Services
Sam Prescott, Patrick Henry High School Student
Terri Pritchard, Principal, Grandin Court Elementary School
Amy Pugh, Gifted Education Coordinator
Todd Putney, School Board Member
Connie Ratcliffe, Principal, Patrick Henry High School
Alex Richardson, Patrick Henry High School Student
Frank Rogan, Community Leader
Joe Salmon, Hurt Park Elementary School Academic Coach
Robert Sandel, Community Leader
Ian Saunders, Patrick Henry High School Student
Esther Scere, William Fleming High School Student
Owen Schultz, Community Leader
Rebecah Smith, Principal, Garden City Elementary School
Chris Staples, Patrick Henry High School Student
Kay Strickland, Business Leader
Ellen Sullivan, Assistant Director of Transportation
Nita Tarter, William Fleming High School Teacher
Kathy Tate, Principal, Round Hill Primary School
Sybil Taylor, Principal, Virginia Heights Elementary School
Eugene Terry, William Fleming High School Student
22 I P age
Hugh Thornhill, Business Leader
Amy Tlockowski, James Madison Middle School Teacher
Steve Tomasik, Truancy Coordinator
Clay Trinkle, Patrick Henry High School Student
Lori Vaught, School Board Member
Ed Walker, Business Leader
Kim Wade, Lead Accountant
Jeanette Warwick, Principal, Westside Elementary School
Patti Watts, Huff Lane Intermediate School Academic Coach
Joyce Waugh, Business and Community Leader
Lee Wilhelm, Business Leader
Liz Williams, Principal, Noel C. Taylor Learning Academy
Susan Willis, Principal, William Fleming High School
Lorena Wilson, Parent
Billie Kay Wingfield, Executive Director for Human Resources
Tiffany Woods, Director of Public Relations
Robert Wray, Coordinator of Middle School Athletics
Vella Wright, Assistant Superintendent for Teaching and Learning
Roanoke Education Association: Kelly Miller and Latasha Suggs, Co-Presidents; Ron Emery,
UniServ Director; and the many members who shared their ideas
23 I P age
Glossary
AYP:
Adequate Yearly Progress as defined by the federal "No Child Left Behind" legislation.
Balanced Scorecard:
The Balanced Scorecard strategic measurement system was introduced in a 1992 Harvard
Business Review article written by Robert S. Kaplan (a Harvard Business School Professor)
and David P. Norton (a Principal with Nolan, Norton & Company, a consulting firm). The idea
was to give senior managers a "balanced" look at their organization from multiple perspectives.
Said Kaplan and Norton:
Traditional performance measurement systems specify the particular actions they want
employees to take and then measure to see whether the employees have in fact taken
those actions. In that way, the systems try to control behavior.
The Balanced Scorecard puts strategy and vision, not control, at the center. The
measures are designed to pull people toward the overall vision. The Balanced
Scorecard helps managers understand, at least implicitly, many inter-relationships...
and ultimately leads to improved decision making and problem solving.
After many years of successful implementation in the private sector, there is growing interest in
adapting and applying the Balanced Scorecard methodology in public education. Pursuant to
the request of the School Board, the Administration is developing a Balanced Scorecard for
RepS, closely linked with this Strategic Plan and built around four content areas:
o Student Success
o Stakeholder Involvement
o Learning Organization
o Operations Excellence
These four "perspectives" are supplemented by a demographic overview of our student
population. Central to the success of any Balanced Scorecard is the avoidance of "information
overload." Only a few critical and "timeless" measures can be used.
College Access Program:
A new program beginning in Fall 2009 that enables RCPS students.to attend Virginia
Western Community College free of charge for two years if they meet income and high
school grade point average (2.0) guidelines.
24 I P age
Glossary (co nt' d)
Milestone:
From a project management perspective, a milestone represents a significant point in a
project or endeavor, usually completion of a major initiative, undertaking or deliverable.
In the case of our Strategic Plan, milestones are used as checkpoints to validate how
progress is proceeding in executing our strategic priorities which are critical to meeting our
success indicators.
Milestones provide high-level snapshots for management to determine progress made on
critical initiatives.
New Teacher Center, University of California at Santa Cruz:
A nationally recognized, research-based program designed to mentor, train, and retain new
teachers.
Overage Academy:
Located at Forest Park School, this program is designed to meet the needs of overage and
undercredited middle and high school students. The key thrust of this program is to improve
the graduation rate.
RCPS:
Roanoke City Public Schools
SOL:
Commonwealth of Virginia's Standards of Learning
Strategic Focus Area:
A Strategic Focus Area (SFA) is an over-arching area on which RCPS plans to focus. It
could be accomplished within the Strategic Plan's 5-year timeframe or it may require more
time to fully complete.
Strategic Priority:
A strategic priority further defines and fine-tunes exactly what issue, area or initiative will be
addressed as part of the Strategic Focus Area. There are usually several strategic priorities
for each Strategic Focus Area.
The strategic priorities clarify what RCPS is focusing on; what its priorities are; identify
problems that need solved; determine resource allocation; and connote an outcome.
All strategic priorities must be accomplished within the Plan's 3-year timeframe.
25 I P age
Glossary (cont'd)
Success Indicator:
Success Indicators are the Strategic Plan's performance measurement. These are what
ensure accountability for execution of the Strategic Plan.
~ They should be as specific as possible.
~ They determine how high the bar is raised.
~ They can be either quantitative or qualitative.
~ They indicate the context and intention of the strategic focus areas and related strategic
priorities.
~ They focus on the achievement of results versus the completion of activities; or
outcomes vs. outputs.
26 I P age
CITY OF ROANOKE
OFFICE OF THE MAYOR
215 CHURCH AVENUE, S,w" SUITE 452
ROANOKE, VIRGINIA 2401 1-1594
TELEPHONE; (540) 853-2444
F~X; (540) 853-1145
DAVID A. BOWERS
Mayor
August 3, 2009
The Honorable Vice-Mayor and Memb.ers
of the Roanoke City Council
Roanoke, Virginia
Dear Members of Council:
This is to request a Closed Meeting to discuss vacancies on certain authorities, boards,
commissions and committees appointed ,by Council, pursuantto Section 2.2-3711 (A)(1),
Code of Virginia (1950), as amended. '
Sincerely,
~~Q~
David A. Bowers
Mayor
DAB:ctw
CITY OF ROANOKE
OFFICE OF THE MAYOR
215 CHURCH AVENUE, S,w" SUITE 452
ROANOKE, VIRGINIA 24011-1594
TELEPHONE: (540) 853-2444
FAX: (540) 853-1145
DAVIDA. BOWERS
Mayor
August 3,2009
The Honorable Vice-Mayor and Members
of the Roanoke City Council
Roanoke, Virginia
Dear Members of Council:
This is to request a Closed Meeting to discuss the Citizen of the Year, pursuant to Section
2.2-3711 (A)(10), Code of Virginia (1950), as amended.
Sincerely,
9Q~
David A. Bowers
Mayor
DAB:ctw
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, S.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: (540) 853-1138
City Web: www,roanokeva,gov
August 3, 2009
The Honorable Mayor and Members
of City Council
Roanoke, Virginia
Re: Request for closed meeting
Dear Mayor Bowers and Council Members:
This is to request that City Council convene a closed meeting to discuss the
disposition of publicly-owned property, where discussion in an open meeting
would adversely affect the bargaining position or negotiating strategy of the
public body, pursuant to ~2.2-3711.A.3, Code of Virginia (1950), as amended.
Respectfully submitted,
Darlene L. Burcham
City Manager
DLB/lsc
c: William M. Hackworth, City Attorney
Ann Shawver, Director of Finance
Stephanie M. Moon, City Clerk
Briefing No. 1
Highland Park Benches
Public Art Project under Percent
for Art Program
HIGHLAND PARK FOUNTAIN AREA
Site
',,-
./
Selection Panel
~ David Brown - Arts Commission Member
and Deputy Director of Art Collections anc
Exhibitions, Taubman Museum
~ Joey Klein - Old SW Inc. Representative
and Law Librarian
~ Anna Wentworth - Artist, Old SW residen'
Retired Librarian at PHHS
~ Gary Hegner, Parks Manager, City of
Roanoke Parks and Recreation
~ Erica Taylor - City of Roanoke Planner II
Functions Outlined by the Pane
· Beautify and decorate the garden
· Add meaning and value
· Stimulate thought and conversation
· Provide relief from stress
· Serve as example of creativity
Characteristics desired
· Bold and strong
· Soothing
· Hand Made
· Detailed
· Beautiful and artistic
· Durable
· Light hearted
· Intellectual
Reviewed 26 Responses
Don Lawler was the unanimous recommendation of the
Selection Panel
Approved by The Arts Commission on July 14, 2008
From Stephensport KY
SA, Centre College in Danville KY .
Apprenticed with bronze and stone sculptors
Public Sculpture projects in Alabama, Washington.,
Wisconsin, Indiana, Missouri, Illinois. Colorado, Ohio,
Kentucky. ;
Major exhibitions across Kentucky
Works in many private collections
Highland Park Benches
· The artist has designed 2 new one-of-a-
kind benches specific to our site's needs.
· The artist's commission is $10,000 which
Council previously approved as part of the
public art work plan in December 2008
I Benches will be coated with a graffiti
resistant sealant
Artist's.. Previous Works
-~~
:P'
Don Lawler
\\ STRENGTH" by Don Lawl er
Side A
Indiana Limestone
Overall Dimensions: 32"H x 74"W x 24"D
"STRENGTH" by Don Lawler
Side B
Indiana Limestone
Overall Dimensions: 32"H x 74"W x 24"D
"Caring" by .Don Lawler
side B
Indiana Limestone
-'
'--
Overall dimensions: 44"H x 62" x 16ffD
"CARING" by Don Lawler'
Side A
Indiana Limestone
""""-
Overall Dimensions: 44"H x 62"W x 16"D
Amended Virginia Code
· What does it allow the City to do?
· How is it being used elsewhere?
· What is the City doing now?
· What are Council's desired
outcomes?
(-,
'"
. ",'
What the Statute Allows
· Establish by ordinance an arts and
cultural district
- To increase awareness and support for
arts and culture
- To provide incentives and regulatory
flexibility for the support and creation of
arts and cultural venues in the district
Details of the Statute
· Eligible venues defined locally
· Tax incentives for up to 1 0 years in
the district
- Reduction in gross receipts taxes
collected
- Reduced fees
· Allows exemption from ordinances
· . Does not authorize new revenues
Harrisonburg's Experience
· Only locality to implement
· Downtown and JMU Campus
· I ncentives to business or not-for-profit
that 'contributes to the spectrum of
arts and cultural activities and venues
available to the public'
Harrisonburg Incentives
· Exempt from BPOL for first three
years of occupancy or certification
· Exempt from admissions tax
· Partial exemption from real estate tax
increase resulting from renovation
Harrisonburg Feedback
· Great marketing tool
· Arts organizations and businesses
want to cluster
· Location in the district is an honor
· I ncentives have not had a great
impact
Previous Legislative Requests
· State sales tax rebate for competitive
matching fund grants
· State sales tax exemption for artists
with studios in an arts and cultural
district
· State income tax exemption on sales
from artist studios
Current City Programs
· Enterprise Zone
· Real Estate Tax Exemption for
Rehabilitated Buildings
· Energy efficient and solar tax rates
· Property tax exemption for non-profits
· Federal and state historic tax credits
· Entrepreneur district
· Flexible zoning
· . City provides funding to 13 Arts and
Cultural Organizations
Incentives Not Currently
Used Locally
· Use of gross receipts taxes for
incentives that go directly to an arts or
cultural- businesses
- BPOL
- Sales tax
- Meals tax
- Admissions tax
· Formal designation of a district
Policy Questions
.. Should the City pursue?
· Desired outcomes?
· District Delineation?
· How to define arts and cultural
venues and organizations?
· What incentives?
Briefing No.3
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, S.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: (540) 853-1138
City Web: www,roanokeva,gov
July 30, 2009
Honorable David A. Bowers, Mayor
Honorable Sherman P. Lea, Vice-Mayor
Honorable M. Rupert Cutler, Council Member
Honorable Gwendolyn W. Mason, Council Member
Honorable Anita J. Price, Council Member
Honorable Court G. Rosen, Council Member
Honorable David B. Trinkle, Council Member
Subject: August 3, 2009, Briefing on
2010-1 5 Consolidated Plan
Dear Mayor Bowers and Members of City Council:
I am providing for your information and review two items on this subject. With
,
this letter is a PowerPoint preser)tation that will be delivered at the briefing and
a side-by-side comparison that will be referred to as part of the briefing. Since
this involves a considerable amount of detail, I felt it would be helpful for you
to have a chance to review the information in advance.
If you have any questions regarding this information, please let me know.
Respectfully submitted,
~I~
R. Brian Townsend
Assistant City Manager
for Community Development
RBT /feb
Attachments
c: Stephanie M. Moon, City Clerk
William M. Hackworth, City Attorney
Ann H. Shawver, Director of Finance
~eveloping the 201 0-15
:onsolidated Plan
City Council Briefing
August 3, 2009
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ropics for Today
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I Consolidated Plan background information
I Current City HUD funds policy
I Priorities and objectives in the current plan.
I Proposed priorities and objectives for next plan
and public input process
. Next steps and actions regarding the 2010-15 plan
-IUD Consolidated Plan (CP)
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c
I 5-year plan and annual updates required' by HU[
to receive CDBG, HOME and ESG funds
I HUD specifies content: focuses on priorities an(
objectives for housing and community activities
I 5-year plan also includes the first year Action
Plan (funds and activities)
Current plan expires June 30, 2010
:ity HUD Funds Policy
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I Adopted by City Council in 2001
I Local policy for implementing the CP within the
framework set by the federal rules
~ Sets policy for:
~ Planned uses for funds
~ Neighborhood targeting
~ Minimum requests
~ Limitations on ongoing
programs
:ity HUD Policy: Funds Uses
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:ity HUD Policy: Targeting
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Neighborhood-scale projects - Goal for 700k of .
CDBG/HOME funds
October 2002 - Target neighborhoods* adopted
by Council
}?- Selected: Gainsbo'ro, Gilmer, Hurt Park, Loudon-Melrose, Old
Southwest, and Washington Park
> Pilot Project: Southeast...By Design (2002 - 2006)
}?- Started in Gainsboro in 2004 (work remains)
}?- Transitioned to Hurt Park in 2007 with infrastructure
. funds for RRHA Salem Avenue tax credit project
· Recommended by Neighborhood Selection Task Force
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:;oals Format in 2005-10 CP
Preamble - Over-arching goals and limitations
Priorities divided into 5 categories:
p.. Housing Development
p.. Economic Development
p.. Human Development
o
p.. Neighborhood Development (excl. housing)
p.. Homeless Services
Each Priority has 2 to 10 Objectives
Same format retained for proposed
2010-15 goals
:urrent vs. Proposed Goals
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'efer to side-by-side comparison:
Preambles
};- Over-arching Goals: Revisions, combinations, deletions
};- Untitled paragraph separated into "Scope" and "Unclassifie,
Activities," for clarity,
};- Added to Preamble:
· Targeting of Activities*
· Allocation of Funding*
· Sustainability and Suitability
* To be reviewed during FY 10 - 11
:urrent vs. Proposed Goals
..
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.c
oc
c
~efer to side-by-side comparison:
I Priorities
);;- Same 5 categories; some descriptions revised/simplified
I Objectives
r Reduced from 21 to 16
);;- Housing continues as main focus
);;- Some new objectives:
· Economic Development - Youth graduation/employment
· Homelessness - Prevention & rapid re~housing
· Neighborhood Development - Commercial/brownfields acquisition.
~........~
.------- .... /~".-
---
:OBG Technical Issues
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Economic Development
}>- Requires jobs for Low/Mod-income persons .
}>- Risks: ineligibility (or assigning to capped COBG "public services"
> Limits whether and how much COBG to allocate to this priority
Human Development (CDBG "Public Services")
}>- Annual 150/0 ~enditures ,limit ("cap")
> Requires "buffer" - can't budget at 150/0
· Public services often spend quicker than other activities
and can become more than 150/0 of expenditures
}>- Expenditures exceeding 15%
become disallowed costs
( ~ (gj;))
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~c;:;:?............... ....~~
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(I) ..... ,.
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~ext Steps: Public Input
/
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Seek public views on Priorities and Objectives
Outreach approaches:
> Ads on public meetings
> Mailing to list of 600 individuals and organizations
'j7 Two public meetings.
> MyRoanoke e-mail system
. y ,City Web site information and e-mail links
'p Inform neighborhoods (President's Council and RNA)
'p Letters to neighboring localities (required)
1
n Conclusion
. . .
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loday's goals:
);;> Provide information to Council
);;> Obtain Council feedback before public input process
Return to Council:
);;> First or second meeting of October
);;> Seek Council approval of proposed 2010-15 Priorities and Objectiv
reflecting public input
}.- Precursor to FY 2010-11 budget process starting in November
Council approval of 5-year plan:
);;> Budget adoption meeting, May 2010
y Includes priorities and objectives, fl)rst-year
Action Plan and HUD-required narratives
1
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Questions/Comments
???
. . .
~
ROANOKE
1
Comparison - Consolidated Plan Information
2005 - 2010 Plan 2010- 2015 Plan
Preamble to Priorities and Objectives Proposed Preamble to Priorities and Objecti"
19 goals:
ling homeownership
ng substandard housing
ling per capita income
ng segregation
;ing low- and moderate-income housing
lina market-rate housinq
es and objectives encompass only those activities that will be
h the City's CDBG, HOME or ESG funds. City HUD
ive costs (e.g. environmental review consultants; non-routine
;pections; speCial purpose advertisements) are implied by the
Id are not listed as separate priorities or objectives. In
)BG funds to be used to repay the City's Hotel Roanoke
loan represent a contractual obligation and are not listed as
>biective under the Economic Development priority.
Over-arching goals:
. Increase homeownership in the City
. Preserve and restore the City's older neighborhoods, inc
reducing substandard housing and blight
. Increase employment opportunities in the City, includin~
collaboration with the school system, community collegl
business community to create employment opportunitie
linked to graduation
· Increase racial and housing diversity in the City, includir
investments in market-rate housing
Scope: These priorities and objectives reflect only those ac
will be assisted with the City's CDBG, HOME or ESG funds.
Unclassified Ac;tivities: City planning and administrative costs
obligations such as the Hotel Roanoke Section 108 loan pa
uses of funds not classified under any specific priority and ob
c
Targeting of Activities:
. Designate additional CDBG and HOME funds for Hurt Pari
2011 budget, with activities expected to continue into th
period.
(No comparable statement)
. In FY 2011, the Dept. of Planning, Building and Developn
consultation with other departments, community organi2
and individuals, will review the City's "Policy on HUD Fun
target areas, established in 2001 and 2002, and will dev4
. recommendations for updates in view of changes in com
conditions.
(No comparable statement)
. A transition to another target neighborhood and/or targl
projects may take place during the FY 2011 and/or FY 2'
eriods, in accordance with an revisions a roved by CI
Allocation of Funding: As part of the FY 2011 review of the
HUD Funds" and target areas, the department will also
distribution ("funding model") of CDBG funds among the five
categories and various objectives provided for in the Consol
and develop recommendations for updates consistent with c
changes being recommended and the City's completion in FY ;
CDBG ayments on the Hotel Roanoke ro"ect Section 108 loan
Sustainability and Suitability of Housing:
. CDBG and HOME investments will seek to achieve sustai
and suitability in the rehabilitation of existing housing a
construction of new housing, including reflecting the pr
the City's Clean and Green Campaign.
(No comparable statement)
· "Sustainability" includes activities that extend the functil
housing unit through improvements to its exterior, strUi
systems; modifications to serve special needs; improver
which positively impact energy efficiency; weatherizatiol
conservation; the elimination of environmental hazards;
reduction of maintenance costs.
· Limited repair activities that focus on a limited set of de
contribute to sustainability when linked to other activitiE
a "comprehensive" strategy.
· "Suitability" of a dwelling for its occupants is achieved w
can readily navigate into, through and out of the dwellin
they can afford to maintain it and when the dwelling pro
adequate space and usefulness. Suitability includes an c
whether rehabilitation or other alternatives should be
recommended, such as acquisition of the property, relo(
the occu ants, demolition and reconstruction, and resal
Comparison - Consolidated Plan Information
2005 - 2010 Plan 2010- 2015 Plan
Priorities and Objectives Proposed Priorities and Objectives
)evelopment" Priority: Promote the creation, expansion, "Economic Development" Priority: Promote the creation,
md health of business and industry, including the retention of jobs in the City.
lt of workforce development and employment opportunities
Id adults.
Objectives:
ilith improvements to 20 commercial/industrial properties
in target neighborhoods or other predominantly low/mod
Tracts, Conservation Areas or Rehabilitation Districts, or in
:ral Business District.
workforce and related training reflecting area labor market
nent opportunities for at least 100 individuals.
100 jobs through financial assistance and/or business
ment services for entrepreneurs and/or expanding small
ies.
1. Assist the employment of low- and moderate-income Cit'
by new and existing businesses and organizations.
2. Assist programs developed through school system,
college and business community coordination that link e
with graduation. (Note: HUD rules may require that this (
placed under the "Human Development" priority.)
Services" Priority: Promote activities, including efforts to "Homelessness Services" Priority: Promote the pre\
commitments on the part of neighboring communities and homelessness and the delivery of needed services to home IE
to determine the nature and extent of homelessness, and and individuals.
lcidence, impact or threat.
Objectives:
1e emerqency and transitional needs of homeless individuals 1. Prevent homelessness and raoidly re-house individuals a
nilies, and those in danger of becoming homeless, through
financial assistance for the repair, maintenance and operation
ers or other activities.
h interagency coordination and cooperation, including
I efforts, develop a comprehensive plan identifying strategies
nate homelessness in ten years.
that have become homeless.
2. Assist the maintenance, improvement and operation of s
transitional living centers..
)evelopment" Priority: Promote the creation of new "Housing Development" Priority: Promote the de,
;hip opportunities, the maintenance and improvement of sustainability and suitability of housing, and the co
Jsing, and the removal of structures that are unsuitable for observance of fair housing laws.
n, including activities addressing fair housing and the needs
lpulations.
downpayment and closing cost assistance for 50
yers who are purchasing homes in the City
he substantial rehabilitation of 100 owner- or tenant-
::l housing units.
lccessibility or other home modifications for 100 special
nits.
limited and emergency repairs for 100 owner-occupied
lmily homes.
financial incentives to 60 middle-income homebuyers to
and/or rehabilitate substandard housing that is contributing
lborhood blight.
ct or rehabilitate and sell 95 single-family homes to low- or
te-income homebuyers.
ct or rehabilitate for sale or for tenant occupancy 15 special
ousing units.
;h or cause to be demolished, after consultation with the 4.
I neighborhoods, 50 ~uildings determined to be infeasible
lir, due to advanced deterioration and/or other factors.
housing counseling and education, including assistance in
19 private sector financing, for 100 potential homebuyers
to buy homes within the city. .
Objectives:
1. Provide down payment and closing cost assistance for
homebuyers.
2. Provide rehabilitation assistance for owner-occupied
including modifications to assist persons with special neec
3. Assist in the construction or rehabilitation of housing and
of rental housing for sale to homebuyers, including pe
special needs.
Demolish or cause to be demolished buildings determ
infeasible for repair due to advanced deterioration an
factors.
5. Provide housing counseling and homebuyer education
foreclosure counseling and assistance in accessing pri
financing.
'elopment" Priority: Promote activities which contribute to
development of the City's youth, adults and families,
Jse with special needs.
;,000 families and/or individuals through educational,
health, social or other developmental services and activities.
a Valley-wide conference to develop strategies for
Ig regional coordination of human services.
"Human Development" Priority: Promote activities which cor
the healthy development of the City's youth, adults and
including those with special needs.
Objectives:
1. Provide health and developmental services,
intervention, for at-risk youth and adults.
includ
lod Development" Priority: Promote activities to "Neighborhood Development" Priority: Promote activities tl
d enhance the physical quality and vitality of the City's and enhance the physical quality and vitality of 1
Jds/Village centers and develop the capacity of neighborhoods/village centers and develop the ca
Jd individuals and organizations to participate in such neighborhood individuals and organizations to participat,
activities.
street, lighting, drainage or other infrastructure in at least 3
~hborhoods.
It least 5 neighborhood-based organizations .per year to
blight-reduction, beautification, crime prevention,
lip/capacity development, development planning, or other
rhood improvement activities.
he preservation and rehabilitation of 5 historically and/or
Iy significant structures in the city's downtown and
,rhoods.
1 the acquisition or improvement of 4 public facilities such as
1ity, health or cultural centers.
Objectives:
1. Improve streets, lighting, drainage, streetscaping or
infrastructure.
2. Assist neighborhood-based and other
blight-reduction, beautification, crime
neighborhood improvement activities.
organizations
prevention,
3. Assist the development or improvement, including tl
preservation, of nonresidential structures such as commu
or cultural centers.
t fair housing education and remove or reduce impediments
ousing choice.
6. Conduct fair housing education and remove or reduce in
to fair housing choice.
7. Assist the rehabilitation or construction of rental hou
improving quality of design, reducing density and contrib
dispersion within the City.
4. Assist the acquisition, assessment and redevelopment of (
and industrial properties, including brownfields.
"
,
CI:ry OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, S.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: (540) 853-1138
City Web: www.roanokeva.gov
RESPONSE REQUESTED
October 14, 2009
Honorable David A. Bowers, Mayor
Honorable Sherman P. Lea, Vice-Mayor
Honorable M. Rupert Cutler, Council Member
Honorable Gwendolyn W. Mason, Council Member
Honorable AnitaJ. Price, Council Member
Honorable Court G. Rosen, Council Member
Honorable David B. Trinkle, Council Member
Subject: Priorities and Objectives for the
2010-2015 Consolidated Plan
Dear Mayor Bowers and Members of Council:
On August 3, 2009, Council Members were briefed on this subject, including a
comparison of the over-arching goals, priorities and objectives in the current 2005-
2010 Consolidated Plan and those proposed by staff for the next five-year plan, which
begins July 1, 2010. Staff indicated that much of what was proposed for the new plan
continued current directions, but that some elements of the over-arching goals and of
the objectives were being combined or re-worded to improve, simplify and reduce the
number of these provisions and to eliminate provisions that had been completed. The
briefing highlighted three changes in direction within the proposal for the next five-
year period:
· To support efforts to reduce the dropout rate, some of the Community
Development Block Grant (CDBG) funds would be targeted toward programs for
youth that linked high school graduation with employment opportunities.
· Funding for homeless services would recognize a difference between existing
long-term homeless persons and those needing homelessness prevention and
rapid re-housing services.
.-....~.."...-.......,...
· A new objective would provide for acquisition, assessment and redevelopment of
commercial/industrial properties, including brownfields.
In addition, two of the 2005-2010 objectives-the first involving preparing the Ten-
Year Plan to Eliminate Homelessness; the second involving conducting a Valley-wide
,
/
The Honorable Mayor and Members of Council
October 14, 2009
Pag e 2
conference on strategies for improving regional coordination of human services-had
been completed and were not proposed for inclusion in the 2010-2015 plan.
As part of the August briefing, staff stated that public input would be sought on the
proposed 2010-2015 over-arching goals, priorities and objectives. The views of the
public were sought through the following means:
· On-line surveys earlier this year and during August to early September, including
linking the public to the on-line survey through MyRoanoke
· Direct mailing the survey to 600 organizations and individuals as part of the
notice of two public meetings to be held on the subject
· Public mee~ings on August 13th and 18th, advertised in the Roanoke Times and
Roanoke Tribune .
· Posting information on the City's website, reachable by a direct link off the home
page
· A presentation to the Roanoke Neighborhood Advocates on August 24th and to
the Presidents' Council on September 14th
Forty-four (44) residents responded to the surveys, while 40 attended the public
meetings and the two presentations. Public comments were consistent with the over-
arching goals, priorities and objectives being proposed by staff and included the
following:
· Assist job training/creation, including helping youth finish high school, get jobs
and stay in Roanoke
· Support neighborhood organizations, including continuing the grants program
and retaining the "leadership/capacity building" verbiage in the objectives
· Improve the housing stock and affordabUity, and assist people to become
homeowners, but recognize that rental housing is the need for a large segment
of the population
· Clean up the City, including enforcing codes with negligent landlords
· Improve the streets and other infrastructure, including eliminating drainage
issues
· Enhance public safety and reduce crime
,
The Honorable Mayor and Members of Council
October 14, 2009
Page 3
· Assist homeless shelters, but also homelessness prevention, and reduce the
problems some of the homeless create in areas where shelters are located
The revised over-arching goals, priorities and objectives attached to this letter take
account of the public's comments, including providing numerical targets wherever
. appropriate and explicitly indicating the elderly and the disabled as "special needs"
groups. The numerical targets continue the current model used by staff to apportion
funds to the priority categories. As noted in the August briefing, the currentfunding
model, selected target neighborhoods and approaches to carrying out activities will be
reviewed during the latter part of FY 2009 and early FY 2010 in order to identify any
recommendations for changes that may be appropriate.
In the attached, any wording added or otherwise changed since the August briefing is
shown in blue font. City Council will have the opportunity to approve the entire five-
year plan in May 2010. Therefore, unless we hear objections from a majority of City
Council members by October 21 st on the proposed over-arching goals, priorities and
objectives, staff will move forward on the basis of the attached revised proposal.
Respectfully submitted,
~~
Darlene L. Burcham
City Manager
Attachment
c: Stephanie M. Moon, City Clerk
William M. Hackworth, City Attorney
Ann H. Shawver, Director of Finance
R. Brian Townsend, Assistant City Manager for Community Development
Thomas N. Carr, Director of Planning, Building and Development
Frank E. Baratta, Budget Team Leader
,
City of Roanoke
2010- 2015 Consolidated Plan
Proposed Priorities and Objectives
Revised 10-5-09
Preamble
As an urban center, the City of Roanoke provides a broad array of benefits and services to those who
live, work or visit here. This willingness to address the needs of the community has also led to the City
becoming a regional locus of needs. To thrive and remain healthy into the future, it is vitally important
that the City establish and maintain a balance-in incomes, housing choices, economic opportunities
and in all those elements by which a community's well-being is measured. The proposed priorities and
objectives expressed below for the 5-Year Consolidated Plan are set forth with the intent of
contributing to this well-being. As such, they reflect the over-arching goals of:
. Increase homeownership in the City
· Preserve and restore the City's older neighborhoods, including reducing substandard housing and
blig ht
· Increase employment opportunities in the City, including collaboration with the school system,
community college and business community to create employment opportunities for youth linked
to graduation
· Increase racial and housing diversity in the City, including further investments in market-rate
housing
Scope: The proposed priorities and objectives expressed below reflect only those activities that will be
assisted with the City's CDBG, HOME or ESG funds.
Unclassified Classification of Certain Activities: City planning and administrative costs, as well as
obligations such as the Hotel Roanoke Section 108 loan payment, are uses of funds net classified
under any specific the priority af'ld with which they are associated, but are not given separate
objectives.
Targeting of Activities:
· The City anticipates designating additional CDBG and HOME funds for Hurt Park in the FY 2011
budget, with activities expected to continue into the FY 2012 period.
· In FY 2011, the Dept. of Planning, Building and Development, in consultation with other
departments, community organizations and individuals, will review the City's "Policy on HUD
Funds" and target areas, established in 2001 and 2002, and will develop recommendations for
updates in view of changes in community conditions and evaluation of past targeting activities.
· A transition to another target neighborhood and/or targeted projects may take place during the
FY 2011 and/or FY 2012 periods, in accordance with any revisions approved by City Council.
Allocation of Funding: As part of the FY 2011 review of the "Policy onHUD Funds" and target areas,
the department will also review the distribution ("funding model") of CDBG funds among the five (5)
priority categories and various objectives provided for in the Consolidated Plan and develop
recommendations for updates consistent with other policy changes being recommended and the City's
completion in FY 2013-14 of CDBG payments on the Hotel Roanoke project Section 108 loan.
Sustainability and Suitability of Housing:
· CDBG and HOME investments will seek to achieve sustainability and suitability in the rehabilitation
of existing housing and the construction of new housing, including reflecting the principles of the
City's Clean and Green Campaign.
· "Sustainability" includes activities that extend the functionality of a housing unit through
improvements to its exterior, structure and systems; modifications to serve special needs;
improvements which positively impact energy efficiency; weatherization and water conservation;
the elimination of environmental hazards; and the reduction of maintenance costs.
. . Limited repair .activities that focus on a limited set of deficiencies contribute to sustainability
when linked to other activities, forming a "comprehensive" strategy.
, . "Suitability" of a dwelling for its occupants is achieved when they can readily navigate into,
through and out of the dwelling, when they can afford to maintain it and when the dwelling
provides adequate space and usefulness. Suitability includes an analysis of whether rehabilitation
or other alternatives should be recommended, such as acquisition of the property, relocation of
the occupants, demolition and reconstruction, and resale.
Proposed Priorities and Obiectives
"ECONOMIC DEVELOPMENT" Priority: Promote the creation, expansion, retention of jobs in the City.
Objectives:
ED-1 Assist the employment of approximately 25 low- and moderate-income City residents,
including persons with disabilities, by new and existing businesses and organizations.
ED-2 Assist the employment of approximately 40 low- and moderate-income City youth through
programs developed in coordination with the school system, community college and/or
business community and linked with graduation.
"HOMELESS SERVICES" Priority: Promote the prevention of homelessness and the delivery of needed
services to homeless families and individuals.
Objectives:
HM-1 Assist the prevention of homelessness and the rapid re-housing of individuals and families
that have become homeless by reserving approximately $50,000 in CDBG funds for use by
the Community Housing Resource Center to leverage additional resources (from non-City
government sources) upon the expiration of the 2009 Stimulus funds.
HM-2 Assist the maintenance, improvement, accessibility and operation of shelters and transitional
living centers.
"HOUSING DEVELOPMENT" Priority: Promote the development, sustainability and suitability of housing,
and the community's observance of fair housing laws.
Objectives:
HS-1 Provide down payment and closing cost assistance for approximately 150 first-time
home buyers.
HS-2 Provide rehabilitation assistance for approximately 100 units of owner-occupied housing,
including modifications to assist the elderly, disabled and other persons with special needs.
HS-3 Assist in the construction or rehabilitation of housing and conversion of rental housing,
including the acquisition of property, as required, for sale to approximately 65 homebuyers,
including the disabled and other persons with special needs.
HS-4 Demolish or cause to be demolished approximately 65 buildings determined to be infeasible
for repair due to advanced deterioration and/or other factors.
HS-5 Provide housing counseling and home buyer education, including foreclosure counseling and
assistance in accessing private sector financing for approximately 165 homebuyers and/or
homeowners.
HS-6 Conduct fair housing education and remove or reduce impediments to fair housing choice.
HS-7 Assist the rehabilitation or construction of approximately 32 units of low- and moderate-
income rental housing, while imprO"iing quality of design that provide quality of design,
methods and materials; reducffige density. and contributing to its dispersferte such units to
non-Iow-moderate-income areas within the City or incorporate a mix of incomes; and/or offer
a path to homeownership.
~
"HUMAN DEVELOPMENT" Priority: Promote activities which contribute to the healthy development of
the City's youth, adults and families, including those with special needs.
Objective:
HU-1 Provide health and developmental services, including early intervention, for approximately
2,000 at-risk youth and adults.
"NEIGHBORHOOD DEVELOPMENT" Priority: Promote activities to preserve and enhance the physical
quality and vitality of the City's neighborhoods/village centers and develop the capacity of
neighborhood individuals and organizations to participate in such activities.
Objectives:
ND-1 Improve streets, lighting, drainage, streetscaping or other City infrastructure, including
enhancements to improve accessibility for persons with disabilities.
ND-2 Assist 5 or more neighborhood-based and other organizations per year to conduct
leadership/capacity development, blight-reduction, beautification, crime prevention, or other
neighborhood improvement activities.
ND-3 Assist the development or improvement, including the historic preservation, of 2 or more
nonresidential structures such as community, health or cultural centers.
ND-4 Assist the acquisition, assessment and redevelopment of 3 or more commercial and/or
industrial properties, including brownfields.
~ii
ROANOKE
POLICE DEP...,nM.Nt
Red Light Camera Technology
City of Roanoke
iii RE~ans e
PHOTOSafe Stop .
What is PHOTOSafe?
. PHOTOSafe is a red light photo
enforcement program
. The goal in using cameras for red light
enforcement is to simply gain compliance
with traffic signals
. What do we hope to achieve?
"Traffic Safety through voluntary compliance"
Why do we need this?
. Stopping red light violations will enhance public
safety in Roanoke
. The police department issued 466 and 380 red
light violation summonses in 2007 /2008
respectively
. The camera systems are a force multiplier for
the uniformed police officer and they reduce the
risks involved in the red light violation
enforcement of large intersections,
Briefing No. 4 REVISED
1
Potential Locations
Campbell Ave SE @ Williamson Rd
Elm Ave SE @ 1-581
Elm Ave SW @ 5th St
Orange Ave NE @ Williamson Rd
Jamison Ave SE @ 9th St
Williamson Rd NW @ Liberty Rd
Orange Ave NW @ Burrell St I Gainsboro
Orange Ave NE @ 13 St NE
Jamison Ave SE @ 13 St SE
Orange Ave NE @ Kimball Ave I Plantation Rd NE
. These intersections accounted for 81 crashes in 2008
Pending VDOT Approval
How Does It Work???
t'
"
PHOTOSafe is designed to reduce the number of
red light violations by automatically taking video
and photos of vehicles whose drivers violate the
law
The enforcement cameras are only active during
the red light cycle of the traffic light
Cameras are wired to the traffic lights using
sensors buried under the pavement
Only vehicles who enter into the intersection after
the light has been red for ,5 seconds are captured
The vehicle is photographed 3 times:
- Prior to entering the intersection
- Close up of the license plate
- After it enters the intersection
~ ... ..
. '
Sensor.;trtQlJer-tt\ealmeruSYS1€ffl Vehicle ,.....~.
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_i \:'IU3~ :\03: :
== !'~~!I:~' ~)~
! --, ',0 0.: 0 .,..'.
(\
.':..-.u__
lm8lle~. 4
Fi~limllgei,token
sbov.Ang the vehide
pOOr to YI oIaUon
.,-~....--_..-
ImlllJet12
Second imDge is taken
&11O\,....ngdo5elJllol
yehide 6C8lS8 plate
Imaoe #3
ThUlJ l~e is laken
s~ngthevehk:leproceedlng
Ulroug~ the inl:ersoctioo
PhoIn EnfO<<;OOSlI
Cemerll SYSIIMn
2
The capturing of video prior to the offense
triggering the camera system provides the
reviewing officer with discretionary
information used in the process for
accepting or rejecting the violation.
What is the process for
viewing the violation?
The registered owner of the vehicle is provided with
three still photographs of the vehicle on the violation
notice
The video and photograph evidence can be reviewed on
the internet by logging onto the system using the
violation and vehicle license plate numbers, The website
location is listed on the violation notice
The vehicle owner and/or violator can request to meet
with a PHOTOSafe program officer to review the'
evidence and discuss the red light running violation
The violator can request a court date for the evidence to
be heard in the Roanoke General District Court
What is the Penalty?
The penalty for a photo enforced red light violation is $50
and there is no court costs associated with the fine:
Criminal Process: $100 + $64 court cost & 4 points
The photo red light violation is not a summons that is
issued to the driver so there are no DMV driver points
assessed and there are no insurance implications
The operator of the vehicle is liable for the monetary
penalty imposed from the information obtained from the
traffic light signal violation monitoring system
3
Associated Costs to the City
. Program is revenue neutral
. $4,700 per intersection approach = maximum
rental fee per month of $84,600 (4,700 X 18)
. 3,1 violations per day, per approach needed
to justify monthly costs
. In order to avoid a debit violations must total
56 per day
. Violations in excess of 56 per day may bring
revenue to the City
Current Photo Red localities
. Newport News, VA
. Virginia Beach, VA
. Richmond, VA
. Fairfax, VA
~ The Keys To Success...
f'{. V Traffic Safety through Voluntary Compliance
Deterrence through enforcement and
public education
Educational Component
. Public knowledge of the systems
- How do they work?
. Public awareness of the systems
- Where are they located?
. Public assurance of the systems
- Will it stop red light running?
4
r
CITY .COUNCIL REPORT
To:
Date:
Subject:
Honorable Mayor and Members of City Council
December 31,2010
Red Light Camera Technology Update
Background:
In August, 2009, staff initially reviewed with City Council the use of PHOTOsafe
technology (Red Light Cameras) as a means to deter and reduce vehicular
accidents at heavily utilized intersections in Roanoke. Police staff also
reviewed with City Council the process required to be undertaken in order to
determine the feasibility of the implementation of such technology in the
Commonwealth of Virginia. After this initial briefing in 2009, City Council
directed staff to undertake the second stage in the evaluation of this type of
technology through the development and issuance of a Request for Information
(RFI) for vendors to provide information to the City for its consideration
regarding the various implementation factors and related processes.
In Ju Iy, 2010, the City received two responses to the RFI from interested firms,
Redflex Traffic Systems, Inc. and American Traffic Solutions. During the same
time period, the police department reviewed programs in localities elsewhere in
Virginia that were in various stages of implementation including the Cities of
Virginia Beach, Newport News, Fairfax, and Chesapeake, and Albemarle County.
The majority of these localities' programs were authorized in 2009, with limited
implementation during 2010. Virginia Beach's implementation is the farthest
along with installation of Red Light Cameras at 13 intersections of 43
authorized since 2008. Given the limited level of implementation by localities
in Virginia, there was not a significant amount of relevant information obtained
that would be relevant to, or predictive of, success of implementation of similar
technology in Roanoke. '\
\
\.,
Considerations:
Police staff, in conjunction with Traffic Engineering staff, reviewed the
frequency of vehicular crashes at intersections during 2009-2010. Of the total
nu mber of vehicle accidents at these intersections, approximately three percent
(3%) were determined to be caused by red-light infractions. Of the over 25,000
vehicle citations issued in the City during the time period, approximately one
and a half. percent (1.5%) were related to not observing red lights at
intersections. Of the total of side impact / angle vehicle accidents in the City,
it was determined that less than nine percent (< 9%) resulted from a red light
infraction. The corridor most frequently observed for these types of accidents
was Orange Avenue (Williamson Road, 11 th Street, and 13th Street intersections)
with a total of six incidents. The next highest level of such accidents was at
the Elm Avenue/581 Interchange and Albemarle and Jefferson Street, S.W.
intersections with four incidents each.
If the City were to proceed to the next level of investigation of PHOTOsafe
technology, it would require the City to submit to the Virginia Department of
Transportation traffic analysis for any specific intersection that was proposed
for implementation of the technology. Based on the Code of Virginia's
programmatic parameters, Roanoke would be eligible for nine such intersection
locations to be considered and established. If the analysis confirmed and
justified the establishment of the technology at such intersections, then the
City would pursue the procurement of a vendor to provide implementation,
installation, and operation of the red-light camera technology. It is anticipated
that this process would take up to 18 months to fully implement.
However, given the continued limited amount of useful and relevant data and.
feedback from other localities in Virginia related to the implementation of red-
light camera technology, the review of a relatively low level of vehicle crash
incidents at key intersections in the city resulting from red-light infractions, and
considering the amount of time and commitment of resources that would be
required to move to the next level of implementation, it would not appear to be
prudent to continue the examination of this technology at this time.
Recommended Action:
Suspend the process for establishment of PHOTOsafe technology
implementation in Roanoke at this time, and direct the police department and
traffic engineering staff to continue to monitor the implementation of this
technology in other localities in Virginia, and to continue to review and evaluate
trends in vehicle accident and citation data related to red light infractions in the
city.
~~ORRILL--
City Manager
Distribution:
Council Appointed Officers
Chris Perkins, Police Chief
Bob Bengtson, Director of Public Works
Mark Jamison, Manager of Transportation
2
Briefing No. 5
City of Roanoke, Virginia
Fiscal Year 2010 Debt Issuance
Planning Workpaper
Briefing - Monday, August 3, 2009
Discussion About Public Hearing for Issuance of Debt
Amount Included in Option 1 Option 2
Adopted CIP (1) for Authorization of Debt (6) for Authorization of Debt (6)
1,455,000 1,455,000 1,455,000
6,738,075 1,140,000 6,740,000
350,000 350,000 350,000
2,000,000
3,600,000
788,075 790,000 . 6,390,000
1,050,000 1,050,000 1,050,000
1,050,000 1,050,000
1,000,000 1,000,000 1 ,000,000
1,000,000 1,000,000
2,500,000 2,500,000 2,500,000
2,500,000 2,500,000 2,500,000
12,743,075 7,145,000 12745,000
CIP Category
Specific Projects
Roanoke River Flood Reduction
Parks and Recreation Master Plan
Demolition of National Guard Armory
Countryside Golf Course Renovation ^
Washington Park Pool ^
Priority Parks and Recreation Master Plan Projects
Bridge Renovation
{Specific Bridges Identified at Time Funds Appropriated}
Curb, Gutter, Sidewalks
{Specific Project Locations to be Identified}
School Roofs
{Specific Schools Identified Following RFP Process}
Total FY10
. - Rounded slightly since bonds are issued in increments of $5,000
^ - these specific projects have not been moved forward by City Council, however the associated dollars are included in the Parks and Recreation category of the adopted CIP
SteDs in the CaDitallmDrovement Plan and Debt Issuance Cvcle:
1) Adoption of Capital Improvement Program (CIP) - July 20,2009
2) Provide consent (via adoption of consent agenda) to schedule a public hearing
3) First advertisement of public hearing (two weeks before hearing)
4) Second advertisement of public hearing {one week before hearing)
5) Public hearing to authorize issuance of debt
6) Adoption of resolution authorizing issuance of debt
7) Adoption of budget ordinace to appropriate funds in advance of issuance of debt for projects that need to begin before bonds are issued.
These projects must be "front funded" by other available cash balances until bonds are sold.
8) Issue debt - timing subject to market conditions, scheduling of pooled bond sales. Proceeds will be held by a third party custodian
to be drawn down by the City for reimbursent of qualifying capital expenditures
9) Adoption of budget ordinance to appropriate remaining funds and for final accounting of proceeds from sale of debt
10) Note: Some interest may be payable in FY10. Repayment of principal begins in FY11
CITY OF ROANOKE
CITY COUNCIL
215 Church Avenue, S.w.
Noel C. Taylor Municipal Building, Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
DAVIDA. BOWERS
Mayor
August 3, 2009 .
Counc,il Members
M. Rupert Cutler
Sherman P. Lea.
Gwen W. Mason
Anita J. Price
Court G. Rosen
David B.' Trinkle
The Honorable Mayor and Members
of City Co~cil
Roanoke, Virginia
~e: Request for closed meeting
......
Dear Mayor Bowers and Council Members:
This is to request that City Council convene a closed meeting for the discussion of an award
of a public contract involving the expenditure of public funds where discussion in an open session
would adversely affect the bargaining position or negotiating strategy oftheCity, pursuant to 92.2-
37l1.A.29, Code of Virginia (1950), as amended.
Sincerely,
WMH/GWM/lsc
cc: William M. Hackworth, City Attorney
Ann Shawver, Director of Finance
Stephanie M. Moon, City Clerk
f1\1v1
Office of the Mayor
CITY OF ROANOKE
.
rot m Ion
WHEREAS, National Night Out is a national, crime and drug prevention event
sponsored by the National Association of Town Watch (NATW);
the City of Roanoke is a Certified Crime Prevention Community;
and the national theme for National Night Out is, "Give
Neighborhood Crime and Drugs a Going Away Party;" and
WHEREAS, it is important that all citizens know and understand that National
Night Out is designed to heighten crime and drug prevention
awareness, to demonstrate general support for and participation in .
local anticrime programs, to strengthen neighborhood spirit and
police-community partnerships, and to send a message to
criminals that neighborhoods are fighting back against crime; and
the men and women of the Roanoke Police Department are
committed to working with citizens to enhance their quality of life.
NOlf, THEREFORE, I, David A. Bowers, Mayor of the City of Roanoke,
Virginia, call upon all citizens, neighborhood watch groups and community civic
organizations to observe August 4, 2009, as the 26th Annual National Night Out,
with appropriate ceremonies, events and observances and, do hereby proclaim
Tuesday, August 4, 2009, throughout this great All-America City, as
NATIONAL NIGHT OUT.
Given under our hands and the Seal of the City of Roanoke this third day of
August in the year two thousand and nine.
ATTEST:
David A. Bowers
Mayor
Stephanie M. Moon
City Clerk
,.,"
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, S.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: (540) 853-1138
City Web: www.roanokeva.gov
August 3, 2009
Honorable David A. Bowers, Mayor
Honorable Sherman P. Lea, Vice Mayor
Honorable M. Rupert Cutler, Council Member
Honorable Gwendolyn W. Mason, Council Member
Honorable AnitaJ. Price, Council Member
Honorable Court G. Rosen, Council Member
Honorable David B. Trinkle, Council Member
Dear Mayor Bowers and Members of City Council:
Subject: Request for a Public Hearing-
Second Carvins Cove
Conservation Easement
Pursuant to the requirements of the Code of Virginia, localities are required
to hold a public hearing whenever they consider the granting of conservation
easements. It is proposed that a second conservation easement over a
portion of the Carvins Cove Natural Reserve owned by the City be granted to
the Virginia Outdoors Foundation, and the Western Virginia Land Trust.
This second conservation easement has been proposed for approximately
5,178 acres of the Reserve located between the 1,200 and 1,500 foot
elevation contours. A draft of the proposed conservation easement and
letter of intent have been submitted to the Virginia Outdoors Foundation,
and the Western Virginia Land Trust, which would be the beneficiaries of the
conservation easement.
Recommended Action:
Schedule a public hearing to be held on Monday, August 17, 2009, at 7:00
p.m., on the above matter.
Respectfully submitted,
Darlene L. Burcham
City Manager
Honorable Mayor and Members of City Council
August 3, 2009
Page 2
c: Stephanie M. Moon, City Clerk
William M. Hackworth, City Attorney
Ann H. Shawver, Director of Finance
R. Brian Townsend, Asst. City Manager for Community Development
Steven C. Buschor, Director of Parks and Recreation .
CM09-00139
"
CITY OF ROANOKE
CITY COUNCIL
215 Church Avenue, S.w.
Noel C. Taylor Municipal Building, Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
Council Members
M. Rupert Cutler
Sherman P. Lea
Gwen W. Mason
Anita 1. P.rice
Court G. Rosen
David B. Trinkle _
DAVID A. BOWERS
Mayor
August 3,2009
The Honorable Mayor and Members,
of Roanoke City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of Counci.l:
We jointly sponsor a request of Ron McCprkle, Vice-Chair,. Roanoke
Neighborhood Advocates, to share information with regard to its role with City
neighborhoods at the regular meeting of City Council to be held on Monday,
August 3,2009, at 2:00 p.m.
Sincerely,
~ rfiA-
Sherman P. Lea
..~
Court G. Rosen
Council Member
SPUCGR:ctw
Roanoke Neighborhood Advocates
A Dialogue with City Council
Il.:~
Good EW811tttg members of City Council, Council appointed
officers, City Manager Burcham, and citizens of Roanoke.
The Roanoke Neighborhood Advocates.. .or RNA as many refer to
us as.......y,~ould like to thank you for allowing us to come before
h. tlne~
you t IS ~run.g to:
. re-introduce you to the RNA;
. provide you with a brief overview of the state of the RNA;
. update you on the current state of our neighborhoods and our
neighborhood's priorities, and
. to share with you the possibilities for the future of our city's
neighborhoods.
First I would like to reintrod~ce ~u to the Roanoke
Neighborhood Advocates .1:3v.y-of whom are here with
me tJ:lis evening.
t#t.~ar~, City Council adopted a Resolution in
. une of 2003 providing for the reconstitution of the
Roanoke Neighborhood Partnership Steering
Committee as the Roanoke Neighborhood Advocates.
The Roanoke Neighborhood Partnership Steering
Committee had been in existence since 1981 having
also been created by City Council.
The Resolution stated "that the City of Roanoke's
future depends upon the vitality of its neighborhoods,
and the Council of the City of Roanoke wishes to
encourage the growth, in number and capacities, of
wide varieties of neighborhood based organizations."
Within this Resolution, City Council resolved that the
RNA would do the following:
Create, develop, implement and maintain a
strategic business plan that directs the activities of
the organization toward effective advocacy on
behalf of the neighborhoods of Roanoke.
Advise Council and the city's administration
concerning existing and proposed public policies
affecting the vitality of neighborhoods and
neighborhood organizations
Inform neighborhood-based organizations and the
public of existing and proposed public policies and
courses of action that support neighborhoods and
neighborhood organizations;
Advise neighborhood based organizations in
building their organizational, administrative and
advocacy capacities
Oversee the administration of the neighborhood
grant program, such funds granted under the
neighborhood grant program to meet criteria
established by the RNA
Advise the Office of Neighborhood Services
concerning neighborhoods and neighborhood
organizations, and
Assist and work in partnership with the Office of
Neighborhood Services in recruitment of
volunteers, outreach and support to neighborhoods
and neighborhood organizations by serving as
liaison to neighborhood groups, regularly
attending neighborhood meetings, being involved
in community projects, trainings, or other
activities, and providing written feedback and
recommendations about needs, events, and
activities in neighborhoods.
And finally.. ....
oversee the preparation of an annual state of the
neighborhoods report to this council that meets the
requirements of the City's Vision 2001-2020
Comprehensive Plan - which is why we are here
this evening.
The State of the RNA is one of change.
As with most citizen-based Boards and Commissions, the
RNA continues to have challenges in reaching a full
complement of members. But we continue to solicit
volunteers from the community at large to serve.
Our mission is to advocate for the wishes, wants, needs and
desires of Roanoke's neighborhoods and neighborhood
organizations and ensure that the best interests of all
Roanoke neighborhoods are effectively presented.
We also advocate on behalf of business organizations and
non profit groups, looking for opportunities to connect the
"big 3" categories of sustainability, and helping Roanoke to
achieve our goal of becoming a 'greener' city
Our city's neighborhood organizations are also in an
ongoing state of change.
Neighborhood organizations are dynamic entities as they are
always in a constant state of change and in varying stages of
organization and activity.
A strong neighborhood organization today can easily
become a weak organization tomorrow only to become a
strong organization again in the future as changes in
leadership take place and residents relocate to and from
neighborhoods.
Smaller neighborhood watch groups are being created and
are sharing resources with the larger neighborhood
organizations whose boundaries they reside.
As with most other volunteer organizations, neighborhood
organizations continue to face a lack of volunteerism and
participation in their organization's activities.
The RNA is committed to assisting neighborhood
organizations in their endeavor to increase participation
through education and funding of neighborhood self-help
capacity building programs such as the Neighborhood
Development Grant Program.
The highest priority of our city's neighborhoods
continues to center around code enforcement according
to comments made by neighborhood residents in
attendance at their neighborhood organization's
meetings.
There is a feeling that rental property owners are not being
held accountable for their tenants actions as applicable to
the city's nuisance ordinances, especially when it relates to
the placing of bulk trash to the curb, illegal activity taking
place in and on the property, and the physical maintenance
of their property to the same standards as those of a
neighboring owner-occupied property.
hf\"~ ~~~
Neighborhood residents ~- ~Cl. '..tt V!I~e concerns
regarding the city continuing to cite the~l9L!1i9.tLg[ass and
building maintenance issues while the citYNalislor<eep the
grass in city parks ~~ medians cut to coc;t~ standards as
well as maintain--'hQlr ~..n properties such as the Market
Building, Mountain View and Buena Vista mansions, Mill
Mountain gate house, and the historic structures located in
both Washington Park and Fishburn Park.
Having participated as an observer in Housing Court where
Code Enforcement cases are heard, the RNA feels the court
could better assist the city's neighborhoods and code
enforcement staff by making stronger decisions against
those who continually violate the city's nuisance ordinances
rather than to grant time extensions for these violators to
come into compliance, where in some cases, these time
extension have amounted to years. But the RNA also
understands that decisions made by the court are outside
~..
the jurisdictional bounds of the city. However in the
meantime, neighborhoods and neighborhood residents are
forced to continue to reside next door and in neighborhoods
where a property owner (or owners) continue to own
property in violation of city's Nuisance Ordinance codes.
The RNA also has come to realize that neighborhood
residents are not fully knowledgeable of the city's nuisance
ordinances and the process for seeking compliance to them,
especially as these codes relate to solid waste and outdoor
storage. Thus, there exists a frustration amongst
neighborhood residents due to their unfamiliarity of these
codes and process.
In closing, Roanoke is a city of neighborhoods, and
strong neighborhoods have strong neighborhood
organizations. And these neighborhoods can become
strong partners in helping to govern our city if we allow
them to.
Neighborhoods can offer additional eyes and ears on our
streets, and become instrumental in helping to prevent small
problems from growing into large ones. But this can only
happen if we listen to, and communicate with our
neighborhoods, as we all know how important
communication plays into sustaining any partnership.
Neighborhoods are critically important to Roanoke's future
vitality as they have been in the past. If one looks back over
the last 20 years of our city's history, back to the beginnings
of the Roanoke Neighborhood Partnership, one quickly
understands the reason Roanoke succeeded so well as a
city, especially compared to other urban areas around the
country, as our partnerships with one another and our
neighborhoods contributed to our success.
Neighborhoods in Roanoke are changing, some sporting
new identities and with the support of strong neighborhood
organizations. Other neighborhoods that were once all
encompassing and strong have been replaced with smaller
more focused neighborhood watch groups. And new
\ ' , .
neighborhoods have been created as people have taken up
residence in downtown buildings with new leases on life.
But more importantly, neighborhood residents are meeting
one another, and working together for the benefit of their
neighborhood, gaining leadership skills, understanding of
processes, and perseverance to see problems resolved.
And as neighborhood residents roll-up their sleeves and get
to work on neighborhood projects, City staff and elected
officials are coming out to listen, and working together to
resolve problems and concerns such as the meeting that
recently took place in the Wasena and South Roanoke
neighborhoods between representatives of the
neighborhood, city staff, and city council regarding
neighborhood concerns with changes being made to their
solid waste service.
The 'partnership process' works - neighborhood residents
partnering with businesses, schools, non-profits, faith-based
organizations, city administrators, elected officials, and each
other - making a difference by preserving and improving the
quality of living in Roanoke's neighborhoods.
Roanoke's future depends upon our neighborhoods, and
with the assistance of the RNA, City Council, and City
Administration, neighborhoods will continue to receive the
support they need to become the vibrant places for people of
all ages, lifestyles, and income, to live, work, and play.
I thank you again for allowing us to come before you this
evening, and I am available for questions should you have
any.
Thank you!
STEPHANIE M. MOON, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
, E-mail: c1erk@roanokeva.gov
CECELIA T. WEBB
Assistant Deputy City Clerk
August 6, 2009
Harwell M. Darby, Jr., Secretary
Economic Development Authority
Glenn, Feldmann, Darby an9 Goodlatte
P. O. Box 2887
Roanoke, Virginia 24001-2887
Dear Mr. Darby:
This is to advise you that Vickie H. Bibee has qualified as a Director of the Economic
Development Authority to fill the unexpired term of S. Deborah Oyler ending October 20,
2009.
SMM
Sincerely,
~h1.~
Stephanie M. Moon, CMC
City Clerk
pc: Ms. Vickie H. Bibee, 3465 Peakwood Drive, S. W., Roanoke, Virginja 24014
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Vickie H. Bibee, do solemnly affirm that I will support the Constitution
of the United States of America and the Constitution of the Commonwealth of
Virginia, and that I will faithfully and impartially discharge and perform all the
duties incumbent upon me as a Director of the Economic Development
Authority, to fill the unexpired term of S. Deborah Oyler, ending October 20, 2009,
according to the best of my ability (So help me God).
~~ -,J.~~
yI\~~. ~(,~
Subscribed and sworn to before me this.\L11\aYOf ~~2009.
BRENDA S. HAMILTON, CLERK
BY
, CLERK
... i _, '.;'!':'.
CITY OF ROANOKE
OFFICE OF THE CITY CLERK .
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: c1erk@roanokeva.gov
STEPHANIE M. MOON, CMC
City Clerk
. CECELIA T. WEBB
Assistant Deputy City Clerk
August 6, 2009
Susan Jennings
Public Arts Coordinator
Roanoke, Virginia 24015
Dear Ms. Jennings:
This is to advise you that Lawrence E. Johns has qualified as a member of the Roanoke
Arts Commission for a three-year term ending June 30, 2012.
Sincerely,
~~.~~
Stephanie M. Moon, CMC
City Clerk
SMM
pc: Mr. Lawrence E. Johns, 1054 Barrens Village Lane, Roanoke, Virginia 24019
Melissa Murray, Recording Secretary, Roanoke Arts Commission
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Lawrence E. Johns, do solemnly affirm that I will support the
Constitution of the United States of America and the Constitution of the
Commonwealth of Virginia, and that I will faithfully and impartially discharge
and perform all the duties incumbent upon me as a member of the Roanoke
Arts Commission for a term of three years ending June 30, 2012, according to
the best of my ability (So help me God).
j~ Irt---
I
Subscribed and sworn to before me this \~ay Of~~009.
BRENDA S. HAMILTON, CLERK OF THE CIRCUIT COURT
, CLERK
K:loath and leaving servicelArts CommissionlLawrence Johns replace Charles Jordon oath June 30 20 l2.doc
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: c1erk@roanokeva.gov
STEPHANIE M. MOON, CMC
City Clerk
CECELIA T. WEBB
Assistant Deputy City Clerk
August 6, 2009
Ann H. Shawver
Director of Finance
Roanoke, Virginia
Dear Ms. Shawver:
I am attaching copy of Budget Ordinance No. 38558-080309 transferring funding from
the Railwalk Enhancements project to the Virginia Museum of Transportation, and
amending and reordaining certain sections of the 2010-2011 General and Capital
Projects Funds Appropriations.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, August 3, 2009, and is in full force and effect upon its
passage.
Sincerely,
~m.~
Stephanie M. Moon, CMC
City Clerk
Attachment
pc: Darlene L. Burcham, City Manager
William M. Hackworth, City Attorney
Sherman M. Stovall, Director, Management and Budget
Robert K. Bengtson, P.E., Director of Public Works
Mark D. Jamison, P.E., PTOE, Transportation Division Manager
~
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The.3rd.day of August, 2009.
No. 38558-080309.
AN ORDINANCE to transfer funding from the Railwalk Enhancements project to
the Virginia Museum of Transportation, amending and reordaining certain sections of the
2010-2011 General and Capital Projects' Funds Appropriations, and dispensing with the
second reading by title of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that the following
sections of the 2010-2011 General and Capital Projects Funds Appropriations be, and the
same are hereby, amended and reordained to read and provide as follows:
General Fund
Appropriations
Virginia Museum of Transportation
01-300-7220-3714
$ 20,000
Capital Proiects Fund
Appropriations
Appropriated from General Fund
08-440-9859-9003
( 20,000 )
Pursuant to the provisions of Section 12 of the City Charter, the second reading
of this ordinance by title is hereby dispensed with.
ATTEST:
~'m.~
City Clerk.
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: c1erk@roanokeva.gov
STEPHANIE M. MOON, CMC
City Clerk
CECELIA T. WEBB
Assistant Deputy City Clerk
August 6, 2009
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Resolution No. 38557-080309 authorizing donation of
$20,000.00 to the Virginia Museum of Transportation for construction of a concrete
foundation for a locomotive cab and related costs for the cab's restoration, relocation,
placement and electrical connection.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, August 3, 2009.
Sincerely,
~M.~
Stephanie M. Moon, CMC
City Clerk
Attachment
pc: William M. Hackworth, City Attorney
Ann H. Shawver, Director of Finance
Sherman M. Stovall, Director, Management and Budget
Robert K. Bengtson, P.E., Director of Public Works
Mark D. Jamison, P.E., PTOE, Transportation Division Manager.
L:\CLERK\DAT A\CKSMI \Agenda.09\August 3, 2009 correspondence. doc
~~~
r~~ "'
IN THE COUNCIL FOR THE CITY OF ROANOKE, VIRGINIA
The 3rd day of August, 2009.
No. 38557-080309.
A RESOLUTION authorizing the donation of $20,000.00 to the Virginia Museum of
Transportation for the construction: of a concrete foundation for a locomotive cab and related
costs for the cab's restoration, relocation, placement and electrical connection.
BE IT RESOLVED by the Council of the City of Roanoke that Council hereby authorizes
the donation of $20,000.00 to the Virginia Museum of Transportation for the construction of a
concrete foundation for a locomotive cab and related costs for the cab's restoration, relocation,
placement and electrical connection, all of which is more particularly described in the City
Manager's letter dated August 3, 2009, to City Council.
ATTEST:
~M. YY\DIW
City Clerk. ~
R-Donation to V Museum of Transportatiol1.doc
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C. Taylor Municipal Building
215 Church A venue, S. W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: (540) 853-1138
City Web: www.roanokeva.gov
August 3, 2009
Honorable David A. Bowers, Mayor
Honorable Sherman P. Lea, Vice Mayor
Honorable M. Rupert Cutler, Council Member
Honorable Gwendolyn W. Mason, Council Member
Honorable AnitaJ. Price, Council Member
Honorable Court G. Rosen, Council Member
Honorable David B. Trinkle, Council Member
Dear Mayor Bowers and Members of City Council:
Subject: Donation of Funds to Virginia
Museum of Transportation
Background:
The David R. and Susan S. Goode Railwalk was dedicated on March 30, 2007.
Since that time, City staff has continued to work with the Virginia Museum of
Transportation (VMT) to evaluate plans for additional memorabilia and other
features along this public walkway that provides a linkage between the
Market District and the VMT. In September of 2007, City Council concurred
in the use of $40,000 from the General Fund monies for additional work
along the Railwalk. Approximately $25,000 remains available in that
account.
Considerations:
Staff briefed City Council on July 6, 2009 regarding plans for the construction
of a concrete foundation for a locomotive cab on VMT property in close
proximity to the public portion of Railwalk. The cost of the foundation,
including cab restoration, relocation, placement and electrical connections is
estimated at $20,000 and could be paid for by the VMT through a donation
of a portion of the previously allocated Railwalk funds.
The remaining balance in the account is intended for improving the public
portion of the Railwalk. This includes the addition of white pavement
markings that simulate railroad tracks from the VMT to the Dr. Martin Luther
King, Jr. Memorial Bridge.
Honorable Mayor and Members of City Council
August 3, 2009
Page 2
Recommendation:
~
City Council approve the donation of $20,000 to the Virginia Museum of
Transportation for the construction of a concrete foundation for a locomotive
cab and related costs for the cab's restoration, relocation, placement and
electrical connection.
Adopt the accompanying budget ordinance to transfer funding from the
Railwalk Enhancements Account 08-440-9859 to General Fund account 01-
300-7220-3714 to properly account for this donation.
Respectfully submitted,
Darlene L. Burcham
City Manager
DLB/
c: Stephanie M. Moon, City Clerk
William M. Hackworth, City Attorney
Ann H. Shawver, Director of Finance
Sherman M. Stovall, Director of Management and Budget
Robert K. Bengtson, P.E., Director of Public Works
Mark D. Jamison, P.E., PTOE, Transportation Division Manager
CM09-00136
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerk@roanokeva.gov
STEPHANIE M. MOON, CMC
City Clerk
CECELIA T. WEBB
Assistant Deputy City Clerk
August 6, 2009
Ann H. Shawver
Director of Finance
Roanoke, Virginia
Dear Ms. Shawver:
I am attaching copy of Budget Ordinance No. 38559-080309 appropriating funding from
the Western Virginia Water Authority -to the Department of Technology training and
development account, and amending and reordaining certain sections of the 2010-2011
Department of Technology Fund Appropriations.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, August 3, 2009, and is in full force and effect upon its
passage.
Sincerely,
~h1.~
Stephanie M. Moon, CMC
City Clerk
Attachment
pc: Darlene L. Burcham, City Manager
William M. Hackworth, City Attorney
Sherman M. Stovall, Director, Management and Budget
Roy M. Mentkow, Director of Technology
\~
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 3rd day of August, 2009.
No. 38559-080309.
AN ORDINANCE to appropriate funding from the Western Virginia Water
Authority to the Department of Technology training and development account, amending
and reordaining certain sections of the 2010-2011 Department of Technology Fund
Appropriations, and dispensing with the second reading by title of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that the following
sections of the 2010-2011 Department of Technology Fund Appropriations be, and the
I
same are hereby, amended and reordained to read and provide as follows:
Appropriations
Training and Development
Revenues
Western Virginia Water Authority
13-430-1601-2044
$ 12,432
13-11 0-1234-0960
12,432
Pursuant to the provisions of Section 12 of the City Charter, the second reading
of this ordinance by title is hereby dispensed with.
ATTEST:
R~ M. Y'r\\\aw.
City Clerk. ~
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, S.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: (540) 853-1138
City Web: www.roanokeva.gov
August 3, 2009
Honorable David A. Bowers, Mayor
Honorable Sherman P. Lea, Vice Mayor
Honorable M. Rupert Cutler, Council Member
Honorable Gwendolyn W. Mason, Council Member
Honorable AnitaJ. Price, Council Member
Honorable Court G. Rosen, Council Member
Honorable David B. Trinkle, Council Member
Dear Mayor Bowers and Members of City Council:
Subject: Revenue Adjustments for Water
Authority IT Services
Background:
Since July 2004, the Department of Technology (DoT) has been providing
information technology and telecommunications (phone, radio) services to the
Western Virginia Water Authority (WVWA) under the terms and conditions of the
Service Level Agreement signed by the Water Authority Executive Directors and
the City's Director of Technology (last updated in June 2006.) This agreement
is reviewed annually by the WVWA and the City as part of their budget
development, and the anticipated revenue from these services is included in the
DoT budget.
One of these services provided by DoT pursuant to the agreement is support for
an enterprise Work Order management software package from Info Ine. This
system is shared between the City and the WVWA with each responsible for
paying its respective user licenses support fees, while other system costs
(hardware, shared software modules, ete.) are determined based on the terms
of the agreement.
In June 2009, the WVWA requested that the City provide additional services in
order for it to utilize additional Work Order modules currently owned by the
City but not used by the WVWA, resulting in an increase of $12,432 in the FY
2010 revenue from the WVWA.
Honorable Mayor and Members of City Council
August 3, 2009
Page 2
The Department of Technology Application Support Division requires additional
training to set up and manage successfully the additional modules of the
enterprise Work Order system.
Considerations:
The adopted revenue and expenditure budgets for the Technology Fund must
be increased by $12,432, the anticipated increase in revenue and
corresponding expenditure for training.
Recommended Action:
Adopt the accompanying budget ordinance to increase the revenue estimate for
billings to the Water Authority by the amount of $12,432 and appropriate funds
in the same amount to Training and Development accounts in the Department
of Technology Fund.
Respectfully submitted,
Darlene L. Burcham
City Manager
DLB: EL
c: Stephanie M. Moon, City Clerk
William M. Hackworth, City Attorney
Ann H. Shawver, Director of Finance
James Grigsby, Assistant City Manager for Operations
Roy M. Mentkow, Director of Technology
CM09-00 1 37
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: c1er k@roanokeva.gov
STEPHANIE M. MOON, CMC
City Clerk
CECELlA T. WEBB
Assistant Deputy City Clerk
August 6. 2009
Ann H. Shawver
Director of Finance
Roanoke, Virginia
Dear Ms. Shawver:
I am attaching copy of Budget Ordinance No. 38561-080309 appropriating funding from
the United States Department of Housing and Urban Development for the Shelter Plus
Care Grant, and amending and reordaining certain sections of the 2009-2010 Grant
Fund Appropriations.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, August 3, 2009, and is in full force and effect upon its
passage.
Sincerely,
A~'rYJ.~w
Stephanie M. Moon, CMC
City Clerk
Attachment
pc: Darlene L. Burcham, City Manager
William M. Hackworth, City Attorney
Sherman M. Stovall, Director, Management and Budget
Jane R. Conlin, Director of Human Services
~
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 3rd day of August, 2009.
No. 38561-080309.
AN ORDINANCE to appropriate funding from the United States Department of
Housing and Urban Development for the Shelter Plus Care Grant, amending and
reordaining certain sections of the 2009-2010 Grant Fund Appropriations, and dispensing
with the second reading by title of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that the following
sections of the 2009-2010 Grant Fund Appropriations be, and the same are hereby,
amended and reordained to read and provide as follows:
Appropriations
Shelter Plus Care
Revenues
Shelter Plus Care FY10
35-630-5300-2159
$ 166,008
35-630-5300-5300
166,008
Pursuant to the provisions of Section 12 of the City Charter, the second reading
of this ordinance by title is hereby dispensed with.
ATTEST:
~ h).h\()(j,.0
City Clerk. . ~
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: c1erk@roanokeva.gov
STEPHANIE M. MOON, CMC
City Clerk
CECELIA T. WEBB
Assistant Deputy City Clerk
August 6, 2009
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Resolution No. 38560-080309 authorizing acceptance of the
Shelter Plus Care Renewal Grant Award from the U.' S. Department of Housing and
Urban Development, in the amount of $166,008.00, for a one year period, beginning
July 1, 2009 through June 30, 2010, to provide rental assistance and supportive
services to disabled homeless individuals and their families.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, August 3, 2009.
~~~fr7.~
Stephanie M. Moon, CMC
City Clerk
Attachment
pc: William M. Hackworth, City Attorney
Ann H. Shawver, Director of Finance
Sherman M. Stovall, Director, Management and Budget
Jane R. Conlin, Director of Human Services
W~G
IN THE COUNCIL FOR THE CITY OF ROANOKE, VIRGINIA,
The 3rd day of August, 2009.
No. 38560-080309.
. A RESOLUTION authorizing acceptance ofthe Shelter Plus Care Renewal Grant Award
from the U.S. Department of Housing and Urban Development, in the amount of$166,008 for a one
year period, beginning July 1, 2009 through June 30, 2010; and authorizing the execution of the
necessary documents.
BE IT RESOLVED by the Council ofthe City of Roanoke that:
1. The City of Roanoke hereby accepts the Shelter Plus Care Renewal Grant Award from
the U. S. Department of Housing and Urban Development, in the amount of$166,008 for a one year
period, beginning July 1, 2009 through June 30,2010, to provide rental assistance and supportive
services to disabled homeless individuals and their families, as more particularly set forth in the
August 3, 2009, letter of the City Manager to this Council.
2. The City Manager is hereby authorized to execute any and all requisite documents,
upon form approved by the City Attorney, and to furnish such additional information as may be
required in connection with the City's acceptance of this grant.
ATTEST:
.~'rn.~U>0
Stephanie M. Moon, CMC
City Clerk.
K:\David\Council Work\R-Shelter Plus Grant Award 8-03-09.doc
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, S.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: (540) 853-1138
City Web: www.roanokeva.gov
August 3, 2009
Honorable David A. Bowers, Mayor
Honorable Sherman P. Lea, Vice Mayor
Honorable M. Rupert Cutler, Council Member
Honorable Gwendolyn W. Mason, Council Member
Honorable AnitaJ. Price, Council Member
Honorable Court G. Rosen, Council Member
Honorable David B. Trinkle, Council Member
Dear Mayor Bowers and Members of City Council:
Subject: U. S. Department of Housing and
Urban Development, Shelter Plus
Care Grant
Background:
The U.S. Department of Housing and Urban Development (HUD) and the City of
Roanoke entered into a Shelter Plus Care (SPC) agreement in 2008 for a one
year period. In February 2009, the City received a renewal grant for an
additional one year period.
Permanent supportive housing continues to be identified as a top priority for
the Blue Ridge Continuum of Care and the Roanoke Regional Advisory Council
on Homelessness. This program provides rental assistance and supportive
services to 24 disabled, homeless individuals and their families. Disabilities are
defined as serious mental illness, chronic substance abuse, AIDS or related
diseases, and physical disabilities.
The City of Roanoke and the Roanoke Redevelopment and Housing Authority
worked cooperatively with local community agencies to develop and submit a
proposal for funding.
Honorable Mayor and Members of City Council
August 3, 2009
Page 2
Considerations:
A Shelter Plus Care grant allocation of $166,008 was awarded to the City of
Roanoke for a one year period beginning July 1, 2009, through June 30, 2010.
A local in-kind match of supportive services is required and has been
committed by the following agencies: Department of Veterans Affairs Medical
Center in Salem, City of Roanoke Department of Social Services, Total Action
Against Poverty, Blue Ridge Independent Living Center, Blue Ridge Behavioral
Healthcare, City of Roanoke Health Department, East-Hornback Services (EHS)
and the Roanoke Aids Project.
Recommended Action:
Authorize the City Manager to accept the Shelter Plus Care Renewal Grant
Award in the amount of $166,008 from the U. S. Department of Housing and
Urban Development and execute the required grant documents on behalf of the
City; such documents to be approved as to form by the City Attorney.
Adopt the accompanying budget ordinance to establish a revenue estimate in
the amount of $166,008 and appropriate funding in the same amount to an
account to be established in the Grant Fund by the Director of Finance.
Respectfully submitted,
Darlene L. Burcham
City Manager
c: Stephanie M. Moon, City clerk
William M. Hackworth, City Attorney
Ann H. Shawver, Director of Finance
Sherman M. Stovall, Director of Management and Budget
R. Brian Townsend, Assistant City Manager for Community Development
Jane R. Conlin, Director of Human Services
Carol Tuning, Human Services Coordinator
CM09-00 1 38
i'.ilrt;~;;;"\
\,~ nflllrr:}'
"'~"" "f~\>"I'."~
U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT
WASHINGTON, DC 20410-7000
OFFICE OF ASSISTANT SECRETARY
FOR COMMUNITY PLANNING AND DEVELOPMENT
February 19, 2009
Mrs. Carol Tuning
Human Services Coordinator
City of Roanoke
339 Salem A venue
Roanoke, VA 24016
Dear Mrs. Tuning:
Congratulations! I am delighted to inform you that the homeless assistance
application(s) submitted by your organization in the 2008 McKinney-Vento homeless assistance
competition was selected for funding in the amount of $704,778. Enclosed is a list that contains
the name of the individual projects and the project number for each funded application.
The Continuum of Care (CoC) Homeless Assistance Program is an important part of
HUD's mission. CoCs all over the country continue to improve the lives of homeless men,
women and children through their local planning efforts and through the direct housing and
service programs funded in this year's competition. The programs and CoCs funded through the
CoC Homeless Assistance Program continue to illustrate their value by improving
accountability and performance every year. I commend you on the outstanding work of your
program, and encourage you to continue to strive for excellence in the tight against
homelessness.
Congratulations again on your award. You will be receiving a letter from your local
HUD field office providing more information about finalizing youraward. We are counting on
you to use these important resources in a timely and effective manner,
Sincerely,
flJ..,~,\S~~
Nelson R. Bregon
General Deputy Assistant Secretary
Endosure( s)
www.hud.gov
espanol.hud.gov
Enclosure
V A0030B3F020801
V A-502 - REN - Blue Ridge Homeless Management Information System (HMIS)
$ 80,232
V A0031 B3 F02080 1
V A-502 - REN - City of Roanoke Homeless Assistance Team (HAT)
$ 137,669
VA0032C3F020801
V A-S02 - REN - City of Roanoke Shelter Plus Care Home N Last
$ 166,008
V A0033B3F020801
V A-502 - REN - TAP Transitional Living Center
$ 264,317
V A0034B3F02080 1
V A-502 - REN - TRUST - Case Management
$ 56,552
Total Award:
$704,778
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: c1erk@roanokeva.gov
STEPHANIE M. MOON, CMC
City Clerk
CECELlA T. WEBB
Assistant Deputy City Clerk
August 6, 2009
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Resolution No. 38562-080309 approving the design of the works
of art submitted by Down Lawler and approving the location of its installation in Highland
Park.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, August 3, 2009.
Sincerely,
~V~m.~
Stephanie M. Moon, CMC
City Clerk
Attachment
pc: William M. Hackworth, City Attorney
Ann H. Shawver, Director of Finance
Sherman M. Stovall, Director, Management and Budget
Susan Jennings, Public Art Coordinator
~~
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 3rd day of August, 2009.
NO. 38562-080309.
A RESOLUTION approving the design and placement of public art to be installed in
Highland Park.
WHEREAS, twenty-six artists responded to the City's Request for Qualification to
design, fabricate and install a minimum of two public art benches in Highland Park in the
historic Old Southwest neighborhood;
WHEREAS, the responses were reviewed by a Citizen Selection Panel; and
WHEREAS, the City's Arts Commission has recommended that the works of art
proposed by Don Lawler be selected as the works to be installed in Highland Park.
NOW, THEREFORE, BE IT RESOLVED that the Council of the City of Roanoke
approves the design of the works of art submitted by Don Lawler and approves the location of its
installation in Highland Park, as presented to Council on August 3, 2009.
ATTEST:
1ql~ m. Yvt~
City Clerk.
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CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: c1erk@roanokeva.gov
STEPHANIE M. MOON, CMC
City Clerk
CECELIA T. WEBB
Assistant Deputy City Clerk
August 6, 2009
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Resolution No:38563-080309 endorsing the update to the City's
Five-Year Capital Improvement Program for Fiscal Years 2010-2014, in the
recommended amount totaling $127,050,047.00, as submitted by the City Manager by
letter of July 20,2009, with the omission of the previously approved language, "with the
elimination of the amphitheater project".
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, August 3, 2009.
Sincerely,
.......---
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Stephanie M. Moon, CMC
City Clerk
Attachment
pc: William M. Hackworth, City Attorney
Ann H. Shawver, Director of Finance
Sherman M. Stovall, Director, Management and Budget
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IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 3rd day of August, 2009.
No. 38563-080309.
A RESOLUTION endorsing the update to the Capital Improvement Program submitted
by the City Manager by letter of July 20, 2009, with the omission of the previously approved
language, "with the elimination of the amphitheater project".
WHEREAS, by letter of July 20, 2009, the City Manager has presented an update to the
City's Five-Year Capital Improvement Program for Fiscal Years 2010-2014 in the recommended
amount totaling $127,050,047;
WHEREAS, the Capital Improvement Program and the funding recommendation for
projects is affordable and consistent with previous discussions by City Council and actions taken
by City Council; and
WHEREAS, this Council is desirous of endorsing the recommended update to the Capital
Improvement Program;
THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke that this
Council endorses and concurs in the recommendations of the City Manager for a certain update
to the Five-year Capital Improvement Program for the City of Roanoke for Fiscal Years 2010-
2014, and the related funding recommendations, as set out in the letter of the City Manager dated
July 20,2009.
ATTEST:
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City Clerk.
K:\Measures\Yearly Measures\2009\captial improvement program 2010 2014 revised 8 409.doc
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: c1erk@roanokeva.gov
STEPHANm M. MOON, CMC
City Clerk
CECELIA T. WEBB
Assistant Deputy City Clerk
August 7, 2009
Mr. Gilbert E. Butler, Jr.
3406 Exeter Street, S. W.
Roanoke, Virginia 24014.
Dear Mr. Butler:
At a regular meeting of the Council of the City of Roanoke, which was held on Monday,
August 3, 2009, you were reappointed as a Commissioner of the Roanoke Redevelopment
and Housing Authority, Board of Commissioners, for a term of three years ending
August 31, 2012.
Enclosed you will find a Certificate of your reappointment and an Oath or Affirmation of
Office which should be administered by the Clerk of the Circuit Court of the City of
Roanoke" located on the third floor of the Roanoke City Courts Facility, 315 Church
Avenue, S. W.
Please return one copy of the Oath of Office to Room 456, Noel C. Taylor Municipal
Building, 215 Church Avenue, S. W., prior to serving in the capacity to which you were
reappointed.
Pursuant to Sections 2,2-3114 and 2.2-3115, Code of Virginia (1950), as amended, I am
required to furnish members of the Roanoke Redevelopment and Housing Authority with a
Financial Disclosure Form. State Code provisions require that all disclosures must be filed
and maintained as a matter of public record for a period of five years in the Office of the
Clerk of the governing body. Please complete and return the enclosed form to the
undersigned prior to assuming the duties of your office.
Pursuant to Section 2.2-3702,'Code of Virginia (1950), as amended, I am enclosing copy
of the Virginia Freedom of Information Act. The Act requires that you be provided with a
copy within two weeks of your appointment and each appointee is required "to read and
become familiar with provisions of the Act."
Mr. Gilbert E. Butler, Jr.
August 7, 2009
Page 2
On behalf of the Mayor and Members of City Council, I would like to express appreciation
for your willingness to continue to serve the City of Roanoke as a Commissioner of the
Roanoke Redevelopment and Housing Authority.
Sincerely,
~rn.~
Stephanie M. Moon, CMC
City Clerk
Enclosures
pc: Glenda Edwards, Executive Director, Roanoke Redevelopment and
Housing Authority, P. O. Box 6459, Roanoke, Virginia 24017-0359
COMMONWEALTH OF VIRGINIA )
) To-wit:
CITY OF ROANOKE )
I, Stephanie M. Moon, City Clerk, and as such City Clerk of the City of Roanoke and
keeper of the records thereof, do hereby certify that at a regular meeting of the Council of
the City of Roanoke, which was held on the third day of August 2009, GILBERT E.
BUTLER, JR., was reappointed as a Commissioner of the Roanoke Redevelopment and
Housing Authority, Board of Commissioners, for a term of three years ending August 31,
2012.
Given under my hand and the Seal of the City of Roanoke this seventh day of
August 2009.
fsHlru::v in. ~o-rJ
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: c1erk@roanokeva.gov
STEPHANIE M. MOON, CMC
City Clerk
CECELIA T. WEBB
Assistant Deputy City Clerk
August 7, 2009
Ms. Francine L. Craven
2725 Guilford Avenue, S. W.
Roanoke, Virginia 24015
Dear Ms. Craven:
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
August 3, 2009, you were reappointed as a member of the Youth Services Citizen
Board, for a term of three years ending May 31,2012.
Enclosed you will find a Certificate of your reappointment and an Oath or
Affirmation of Office which shall be administered by the Clerk of the Circuit Court
of the City of Roanoke, located on the third floor of the Roanoke City Courts
Facility, 315 Church Avenue, S. W.
Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor
Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which
you were reappointed.
Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing
copy of the Virginia Freedom of Information Act. The Act requires that you be provided
with a copy within two weeks of your appointment and each member is required "to read
and become familiar with provisions of the Act."
Ms. Francine L. Craven
August 7, 2009
Page 2
On behalf of the Mayor and Members of City Council, I would like to express
appreciation for your will!ngness to continue to serve the City of Roanoke as a member
of the Youth Services Citizen Board.
Sincerely,
ittla~ )1,. ~~W.
Stephanie M. Moon, CMC f
City Clerk .
Enclosures
pc: Sherman P. Lea, Jr., Chair, Youth Services Citizen Board, 3773 Norway Avenue,
N. W., Roanoke, Virginia 24017
COMMONWEALTH OF VIRGINIA
)
) To-wit:
)
CITY OF ROANOKE
I, Stephanie M. Moon, City Clerk, and as such City Clerk of the City of Roanoke
and keeper of the records thereof, do hereby certify that at a regular meeting of Council
which was held on the third day of August 2009, FRANCINE L. CRAVEN was
reappointed as a member of the Youth Services Citizen Board for a term of three years
ending May 31 , 2012.
Given under my hand and the Seal of the City of Roanoke this seventh day of
August 2009.
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City Clerk l .
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: c1erk@roanokeva.gov
STEPHANIE M. MOON, CMC
City Clerk
CECELIA T. WEBB
Assistant Deputy City Clerk
August 7, 2009
Mr. Michael E. Smith
1831 Syracuse Avenue, N. W.
Roanoke, Virginia 24017
Dear Mr. Smith:
At a regular meeting of the Council of the City of. Roanoke which was held on Monday,
August 3, 2009, you were reappointed as a member of the Youth Services Citizen
Board, for a term of three years ending May 31, 2012.
Enclosed you will find a Certificate of your reappointment and an Oath or
Affirmation of Office which shall be administered by the Clerk of the Circuit Court
of the City of Roanoke, located on the third floor of the Roanoke City Courts
Facility, 315 Church Avenue, S. W.
Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor
Municipal Building, 215 Church Avenue, S. W., prior to serving 'in the capacity to which.
you were reappointed.
Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing
copy of the Virginia Freedom of Information Act. The Act requires that you be provided
with a copy within two weeks of your appointment and each member is required "to read
and become familiar with provisions of the Act."
Mr. Michael E. Smith
August 7, 2009
Page 2
On behalf of the Mayor and Members of City Council, I would like to express
appreciation for your willingness to continue to serve the City of Roanoke as a member
of the Youth Services Citizen Board.
Sincerely,
~ lnl/Y)dUYJ
Stephanie M. Moon, CMC I
City Clerk
Enclosures
pc: Sherman P. Lea, Jr., Chair, Youth Services Citizen Board, 3773 Norway Avenue,
N. W., Roanoke, Virginia 24017
COMMONWEALTH OF VIRGINIA
)
).To-wit:
)
CITY OF ROANOKE
I, Stephanie M. Moon, City Clerk, and as such City Clerk of the City of Roanoke
and keeper of the records thereof, do hereby certify that at a regular meeting of Council
which was held on the third day of August 2009, MICHAEL E. SMITH was reappointed
as a member of the Youth Services Citizen Board for a term of three years ending
May31,2012.
Given under my hand and the Seal of the City of Roanoke this seventh day of
August 2009.
~~~6W
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540)853-1145
E-mail: c1erk@roanokeva.gov
STEPHANIE M. MOON, CMC
City Clerk
CECELIA T. WEBB
Assistant Deputy City Clerk
August 7, 2009
Ms. LaJuan Thomas
1604 Melbourne Drive
Salem, Virginia 24153
Dear Ms. Thomas:
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
August 3, 2009, you were appointed as a member of the Human Services Advisory
Board, to replace Randy Leftwich, for a term ending November 30,2012.
Enclosed you will find a Certificate of your appointment and an Oath or
Affirmation of Office which may be administered by the Clerk of the Circuit Court
of the City of Roanoke, located on the third floor of the Roanoke City Courts
Facility, 315 Church Avenue, S. W.
Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor
Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which
you were appointed.
Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing
copy of the Virginia Freedom of Information Act. The Act requires that you be provided
with a copy within two weeks of your appointment and each appointee is required "to
read and become familiar with provisions of the Act."
Ms. LaJuan Thomas
August 7, 2009
Page 2
On behalf of the Mayor and Members of City Council, I would like to express
appreciation for your willingness to serve as a member of the Human Services Advisory
Board.
Sincerely,
~ rn. '!J bq>;u
Stephanie M. Moon, CMC
City Clerk
Enclosures
pc: Teresa I. McDaniel, Secretary, Human Services Advisory Board
w/attachment
COMMONWEALTH OF VIRGINIA
)
) To-wit:
)
CITY OF ROANOKE
I, Stephanie M. Moon, City Clerk, and as such City Clerk of the City of Roanoke
and keeper of the records thereof, do hereby certify that at a regular meeting of Council
which was held on the third day of August 2009, LAJUAN THOMAS was appointed as
a member of the Human Services Advisory Board, for a term ending November 30,
2012.
Given under my hand and the Seal of the City of Roanoke this seventh day of
August 2009.
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City Clerk [