HomeMy WebLinkAboutCouncil Actions 09-21-09
38592-092109
TRINKLE
ROANOKE CITY COUNCIL
REGULAR SESSION
SEPTEMBER 21,2009
2:00 P.M.
CITY C'OUNCIL CHAMBER
AGENDA
1. Call to Order--RolI Call. Council Member Price was late.
The Invocation was delivered by The Reverend Jamal L. Jackson, Associate
Pastor, Abundant Grace Assembly.
The Pledge of Allegiance to the Flag of the United States of America was led
by Mayor David A. Bowers.
Welcome. Mayor Bowers.
NOTICE:
Today's Council meeting will be televised live and replayed on RVTV Channel 3 on
Friday, September 25 at 7:00 p.m., and Sunday, September 27 at 4:00 p.m. Council
meetings are offered with closed captioning for the hearing impaired.
ANNOUNCEMENTS:
THE PUBLIC IS ADVISED THAT MEMBERS OF COUNCIL RECEIVE THE CITY
COUNCIL AGENDA AND RELATED COMMUNICATIONS, REPORTS, ORDINANCES
AND RESOLUTIONS, ETC., ON THE THURSDAY PRIOR TO THE COUNCIL MEETING
TO PROVIDE SUFFICIENT TIME FOR REVIEW OF INFORMATION. CITIZENS WHO
ARE INTERESTED IN OBTAINING A COPY OF ANY ITEM LISTED ON THE AGENDA
MAY CONTACT THE CITY CLERK'S OFFICE, ROOM 456, NOEL C. TAYLOR
MUNICIPAL BUILDING, 215 CHURCH AVENUE, S. W., OR CALL 853-2541.
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THE CITY CLERK'S OFFICE PROVIDES THE MAJORITY OF THE CITY COUNCIL
AGENDA ON THE INTERNET FOR VIEWING AND RESEARCH PURPOSES. TO
ACCESS AGENDA MATERIAL, GO TO THE CITY'S HOMEPAGE AT
WWW.ROANOKEVA.GOV.CLlCKONTHESERVICEICON.CLlCK ON COUNCIL
AGENDAS TO ACCESS THE APPROPRIATE AGENDA AND COUNCIL MEETING. IF
ADOBE ACROBAT IS NOT AVAILABLE, A PROMPT WILL APPEAR TO DOWNLOAD
PRIOR TO VIEWING AGENDA INFORMATION.
NOTICE OF INTENT TO COMPLY WITH THE AMERICANS WITH DISABILITIES ACT.
SPECIAL ASSISTANCE IS AVAILABLE FOR DISABLED PERSONS ADDRESSING CITY
COUNCIL. EFFORTS WILL BE MADE TO PROVIDE ADAPTATIONS OR
ACCOMMODATIONS BASED ON INDIVIDUAL NEEDS OF QUALIFIED INDIVIDUALS
WITH DISABILITIES, PROVIDED THAT REASONABLE ADVANCE NOTIFICATION HAS
BEEN RECEIVED BY THE CITY CLERK'S OFFICE.
ALL PERSONS WISHING TO ADDRESS COUNCIL WILL BE REQUIRED TO CALL THE
CITY CLERK'S OFFICE PRIOR TO THE MONDAY COUNCIL MEETING, OR REGISTER
WITH THE STAFF ASSISTANT AT THE ENTRANCE TO THE COUNCIL CHAMBER
PRIOR TO COMMENCEMENT OF THE COUNCIL MEETING. ONCE THE COUNCIL
MEETING HAS CONVENED, THERE WILL BE NO FURTHER REGISTRATION OF
SPEAKERS, EXCEPT FOR PUBLIC HEARING MATTERS. ON THE SAME AGENDA
ITEM, ONE TO FOUR SPEAKERS WILL BE ALLOTTED FIVE MINUTES EACH;
HOWEVER, IF THERE ARE MORE THAN FOUR SPEAKERS, EACH SPEAKER WILL
BE ALLOTTED THREE MINUTES.
ANY PERSON WHO IS INTERESTED IN SERVING ON A CITY COUNCIL APPOINTED
AUTHORITY, BOARD, COMMISSION OR COMMITTEE IS REQUESTED TO CONTACT
THE CITY CLERK'S OFFICE AT 853-2541, OR ACCESS THE CITY'S HOMEPAGE AT
WWW.ROANOKEVA.GOV, TO OBTAIN AN APPLICATION.
2. PRESENTATIONS AND ACKNOWLEDGEMENTS:
Proclamation declaring Saturday, October 3,2009 as Fall Waterways Cleanup and
Celebration Day.
Presented ceremonial copy to Gary Hegner, Superintendent of Parks and
Facilities.
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3. HEARING OF CITIZENS UPON PUBLIC MATTERS:
CITY COUNCIL SETS THIS TIME AS A PRIORITY FOR CITIZENS TO BE
HEARD. MATTERS REQUIRING REFERRAL TO THE CITY MANAGER WILL BE
REFERRED IMMEDIATELY FOR RESPONSE, RECOMMENDATION OR REPORT
TO COUNCIL.
Robert Craig, 701 12th Street, S. W.
Chris Craft, 1501 Eastgate Avenue, N. E.
Evelyn Bethel, 35 Patton Avenue, N. E.
Helen Davis, 35 Patton Avenue, N. E.
Robert Gravely, 3360 Hershberger Road, N. W.
4.
CONSENT AGENDA
(APPROVED - 6-0)
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED
TO BE ROUTINE BY THE MEMBERS OF CITY COUNCIL AND WILL BE
ENACTED BY ONE MOTION. THERE WILL BE NO SEPARATE DISCUSSION OF
THE ITEMS. IF DISCUSSION IS DESIRED, THE ITEM WILL BE REMOVED
FROM THE CONSENT AGENDA AND CONSIDERED SEPARATELY.
ADDITIONAL CLOSED MEETING REQUEST FROM COUNCIL MEMBER
MASON.
C-1 A communication from the City Manager requesting that Council convene in
a 'Closed Meeting to discuss the award of a public contract involving the
expenditure of public funds, and discussion of the terms or scope of such contract,
where discussion in an open session would adversely affect the bargaining position
or negotiating strategy of the public body, pursuant to Section 2.2-3711 (A)(29),
Code of Virginia (1950), as amended.
RECOMMENDED ACTION: Concurred in the request.
C-2 Annual report of the City of Roanoke Finance Board for the period of July 1,
2008 - June 30, 2009.
RECOMMENDED ACTION: Received and filed.
C-3 Report of qualification of Jonathan E. Craft as the Deputy City Clerk for the
City of Roanoke.
RECOMMENDED ACTION: Received and filed.
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C-4 Request of Council Member Gwendolyn W. Mason, Chair, Roanoke City
Council Personnel Committee, that Council convene in a Closed Meeting to
discuss a personnel matter, being the performance of a Council-Appointed
Officer, pursuant to Section 2.2-3711(A)(1), Code of Virginia (1950), as
amended.
RECOMMENDED ACTION: Concurred in the request.
REGULAR AGENDA
5. PUBLIC HEARINGS: NONE.
6. PETITIONS AND COMMUNICATIONS:
a. Presentation with regard to the 2010 Virginia Statewide Neighborhood
Conference to be held in Roanoke. Estelle H. McCadden, Chair, Virginia
Statewide Neighborhood Conference. (Sponsored by Vice-Mayor Lea and
Council Member Trinkle)
Council endorsed the City of Roanoke hosting the 2010 Virginia
Statewide Neighborhood Conference and agreed to support the request
for $2,500.00 as seed money for the Conference, with the remaining ,
balance of $7,500.00 being referred to the City Manager and Director of
Finance. '
7. REPORTS OF CITY OFFICERS AND COMMENTS OF CITY
MANAGER:
a. CITY MANAGER:
BRI EFI NGS:
· Community Recreation Center Feasibility Study 30 minutes
(Briefing was held in the EOC Conference Room, Room 159.)
ITEMS RECOMMENDED FOR ACTION:
1. Acceptance of the Western Virginia Workforce Development Board
Workforce Investment Act funding for Program Year 2009; and
appropriation of funds.
Adopted Resolution No. 38592-092109 and Budget Ordinance No.
38593-092109. (6-0)
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2. Acceptance of additional funding from the Department of Criminal
Justice Services in connection with the Virginia Sexual and Domestic
Violence Victim Fund grant; and appropriation of funds.
Adopted Resolution No. 38594-092109 and Budget Ordinance No.
38595-092109. (6-0)
3. Appropriation of additional funding from the Bill and Melinda Gates
Foundation Opportunity Hardware Grant for new computers at four
City libraries.
Adopted Budget Ordinance No. 38596-092109. (6-0)
4. Acceptance of funding for the Employment Advancement for
Temporary Assistance to Needy Families (TANF) Participants Grant
from the Virginia Department of Social Services; and appropriation of
funds.
Adopted Resolution No. 38597-092109 and Budget Ordinance No.
38598-092109. (6-0)
5. Acceptance of an additional donation of funds from Novozymes
Biologicals, Inc., and approval of an amendment to the Community
Service Project Agreement for improvements to the former Hannah
Court Trailer Park site; and appropriation and transfer of funds.
Adopted Resolution No. 38599-092109 and Budget Ordinance No.
38600-092109. (6-0)
6. Authorization to designate and name a new City park in honor of the
late A. Victor "Vic" Thomas, former Member of the Virginia House of
Delegates.
Adopted Resolution No. 38601-092109. (6-0)
7. Authorization to seek additional funding from the Virginia Department
of Transportation's Revenue Sharing Program.
Adopted Resolution No. 38602-092109. (6-0)
8. Execution of a 2009-2012 Homelessness Prevention and Rapid Re-
Housing Program-Funded Agreement with the Council of Community
Services.
Adopted Resolution No. 38603-092109. (6-0)
9. Amendment of the City Code to revise Chapter 14.1, Solid Waste
Manaqement, in order to suspend the administrative processing fee
for removal of loose leaves that are deposited in the City's right-of-
way by citizens before December 31, 2009.
Adopted Ordinance No. 38604-092109. (6-0)
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10. Approval to continue special military pay for reservists and members
of the National Guard who are called to active duty between
October 1, 2009 and September 30, 2010.
Adopted Resolution No. 38605-092109. (6-0)
11. Reallocation of funds for contractual services for a storm water utility
fee and capital project contingency.
Adopted Budget Ordinance No. 38606-092109. (6-0)
12. Endorsement and support of City staffs comments on the proposed
amendments to the Virginia Stormwater Management regulations.
Adopted Resolution No. 38607-092109. (6-0)
13. Acceptance of additional grant funding from the United States
Department of Agriculture (USDA) and Natural Resources
Conservation Service (NRCS), in connection with the Wiley Drive
Upstream Low Water Bridge Project; and execution of an amendment
to the Partners Agreement with the U.S. Fish and Wildlife Service and
FishAmerica Foundation; and appropriation and transfer of funds.
Adopted Resolution No. 38608-092109 and Budget Ordinance No.
38609-092109. (6-0)
COMMENTS BYCITY MANAGER.
In connection with Item 7.a.8., Ms. Burcham remarked that Total Action
Against Poverty's application had been approved for homeless fundirig.
She also commented on the sudden closing of the Ukrops on Franklin
Road and its impact on the City.
At this point, Council Member Price entered the meeting (4:09 p.m.)
8. REPORTS OF COMMITTEES:
a. A report of the Roanoke City School Board requesting appropriation offunds
to various educational programs; and a report of the Director of Finance
recommending that Council concur in the request. Vivian Penn- Timity,
Director of Accounting, Spokesperson.
Adopted Budget Ordinance No. 38610-092109. (7-0)
9. UNFINISHED BUSINESS: NONE.
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10. INTRODUCTION AND CONSIDERATION OF ORDINANCES
AND RESOLUTIONS:
a. Ordinance No. 38583, on second reading, appropriating funds in connection'
with the issuance of General Obligation Public Improvement Bonds for
various public improvement projects.
Adopted Budget Ordinance No. 38583-092109. (5-2, Council Members
Mason and Rosen voting no.)
b. A resolution reappointing Vickie H. Bibee as a Director of the Economic
Development Authority for a term of four years ending October 20, 2013.
Adopted Resolution No. 38611-092109. (7-0)
11. MOTIONS AND MISCELLANEOUS BUSINESS:
a. Inquiries and/or comments by the Mayor and Members of City Council.
Council Member Price agreed to serve as an alternative on the Joint
Services Task Force Committee in the event that a Council
representative is needed.
Council Member Cutler complimented the Department of Management
and Budget on the Capital Improvement Program document. He also
called attention to the Roanoke Regional Chamber of Commerce survey
on building permit process in the City of Roanoke; ICMA publication on
celebrating the difference professional local management makes; a
communication from Valley Metro dated September 18, 2009, regarding
Crossroads Center revocable permit for GRTC bus service; and a
memorandum from Dr. Stephanie L. Harper, District Health Director of
the Roanoke Health Department, regarding an update on the Novel
H1N1 virus situation. In connection with the update on the Novel H1N1
virus, the City Manager announced that the City had requested
certification for the Occupational Health Services to administer the
vaccine when it is available.
b. Vacancies on certain authorities, boards, commissions and committees
appointed by Council.
THE COUNCIL MEETING WAS DECLARED IN RECESS AT 4:38 P.M., AND
RECONVENED AT 4:38 P.M., IN THE EOC CONFERENCE ROOM, ROOM 159
FOR UPDATE ON A COMMUNITY RECREATION CENTER FEASIBILITY STUDY
AND TWO CLOSED MEETINGS.
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ROANOKE CITY COUNCIL
REGULAR SESSION
SEPTEMBER 21,2009
7:00 P.M.
CITY COUNCIL CHAMBER
AGENDA
Call to Order--RolI Call. All Present.
The Invocation was delivered by Mayor David A. Bowers.
The Pledge of Allegiance to the Flag of the United States of America was led
by Mayor Bowers.
Welcome. Mayor Bowers.
NOTICE:
Tonight's Council meeting will be televised live and replayed on Channel 3 on
Friday, September 25 at 7:00 p.m., and Sunday, September 27 at 4:00 p.m. Council
meetings are offered with closed captioning for the hearing impaired.
A. PRESENTATIONS AND ACKNOWLEDGEMENTS:
Presentation from Kaye Hale, Director, West End Center.
Expressed appreciation for years of support and extend an invitation in
celebration of 30 years of service on September 26 at 10:00 a.m., West End
Center for Youth.
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Presentation in celebration of the legacy of the late A. Victor "Vic" Thomas, former
Member of the Virginia House of Delegates.
Read Resolution No. 38601-092109 designating and naming the new City Park
at the former Hannah Court trailer park the A. Victor "Vic" Thomas Park.
Presented City gifts to Mrs. Dot Thomas, widower; and son, Eric Thomas.
B. PUBLIC HEARINGS:
1. Request of Winky Wise Enterprises, LLC, to rezone a 0.031 acre portion of
the rear of property on Bluefield Boulevard, S. W., from R-7, Residential
Single Family District, to RM-2, Residential Mixed Density District, subjectto
a certain proffered condition. Howard Boggess, Project Manager, Lumsden
Associates, P.C., Spokesperson.
Adopted Ordinance No. 38612-092109. (7-0)
2. Request of the City of Roanoke to amend the Institutional Planned Unit
Development Plan for property located at 3601 Ferncliff Avenue, N. W., to
allow the occupancy of the Ruffner Middle School building as a government
office/facility and educational facility, as well as allow for construction of an
accessory warehouse. Darlene L. Burcham, City Manager.
Adopted Ordinance No. 38613-092109. (7-0)
C. OTHER BUSINESS:
1. Petition for Appeal filed by Thomas L. Mauney appealing the decision of the
Architectural Review Board to deny issuance of a Certificate of
Appropriateness for repairs at 517 11th Street, S. W.
The Council voted to remand the matter to the City of Roanoke
Architectural Review Board for reconsideration.
CERTIFICATION OF CLOSED MEETING. (7-0)
D.
HEARING OF CITIZENS UPON PUBLIC MATTERS:
\
CITY COUNCIL SETS THIS TIME AS A PRIORITY FOR CITIZENS TO BE
HEARD. MATTERS REQUIRING REFERRAL TO THE CITY MANAGER WILL BE
REFERRED IMMEDIATELY FOR RESPONSE, RECOMMENDATION OR REPORT
TO COUNCIL.
Linn Brown, 2928 Florida Avenue, N. W.
Janie Casey, 1601 Loudon Avenue, N. W.
Elenore Atkins, 803 Hunt Avenue, N. W.
Robert Gravely, 3360 Hershberger Road, N. W.
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Office of the Mayor
CITY OF ROANOKE
.
rot m IOU
WHEREAS, designation of a specific day for' cleaning the Roanoke River and
its tributaries will- give businesses, citizens and neighborhoods,
schools and civic groups an opportunity to engage in a worthy
endeavor that will improve the overall character of the City of
Roanoke and its waterways; and
WHEREAS, as part of the City's Clean and Green Program, which helps
expand awareness of the Roano~e River and its tributaries' water
quality allows for improved educational opportunities for students
and citizens alike; and
WHEREAS, improved cleanliness and aesthetic beauty of Roanoke's waterways
creates a positive impact for recreational opportunities and
improves the quality of life for citizens and visitors to the City of
Roanoke; and
WHEREAS, cooperation with other commumtles, individuals, businesses,
school groups and civic organizations increases partnership
opportunities for further cleaning and management of the Roanoke
River and its tributaries, and the celebration of extensive hours of
volunteer service put forth on behalf of these volunteers.
NOW, THEREFiiRE, J, David A. Bowers, Mayor of the City of Roanoke,
Virginia, encourage all citizens to participate in this worthwhile endeavor, and do
hereby proclaim Saturday, October 3, 2009 throughout this great All-America
City, as
FALL WATERWAYS CLEANUP AND CELEBRATION DAY.
Given under our hands and the Seal of the City of Roanoke this twenty-first day of
September in the year two thousand and nine.
AITEST: --
~rn
David A. Bowers
Mayor
~
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, S.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: (540) 853-1138
City Web: www,roanokeva.gov
September 21, 2009
The Honorable Mayor and Members
of City Council
Roanoke, Virginia
Subject: Request for closed meeting
Dear Mayor Bowers and Council Members:
. This is to request that City Council convene a closed meeting for
the discussion of the award of a public contract involving the expenditure
of public funds, and discussion of the terms or scope of such contract,
where discussion in an open session would adversely affect the
bargaining position or negotiating strategy of the public body, pursuant
to 9 See. 2.2-3711.A.29, of the Code of Virginia (1950), as amended.
Darlene L. Bur
City Manager
DLB/lsc
c: William M. Hackworth, City Attorney
Ann Shawver, Director of Finance
Stephanie M. Moon, City Clerk
CITY OF ROANOKE
DEPARTMENT OF FINANCE
215 Church Avenue, SW, Suite 461
PO Box 1220
Roanoke, Virginia 24011-1220
Telephone: (540) 853-2821
Fax: (540) 853-6142
ANN H. SHAWVER, CPA
Director of Finance
September 21, 2009
Honorable David A. Bowers, Mayor
Honorable Sherman P. Lea, Vice-Mayor
Honorable M. Rupert Cutler, Council Member
Honorable Gwendolyn W. Mason, Council Member
Honorable AnitaJ. Price, Council Member
Honorable Court G. Rosen, Council Member
Honorable David B. Trinkle, Council Member
Dear Mayor Bowers and Members of City Council:
Attached for your review is a summary of the City of Roanoke Finance Board's
activities for the time period July 1, 2008 through June 30, 2009. The
typewritten minutes of each meeting are located in the City of Roanoke
Department of Finance.
On behalf of the members of the Finance Board, we would like to thank City
Council for the opportunity to be of service to our City.
Sincerely,
~/
. '/..... \N~.J(-
Ann H. Shawver
Chair
Attachment
c: Stephanie M. Moon, City Clerk
Evelyn W. Powers, Finance Board Member
Sherman M. Stovall, Finance Board Member
Annual Report of the Finance Board
City of Roanoke
OPEB Trust
June 30, 2009
Background:
By Ordinance on June 2, 2008, City Council ,created a Finance Board to serve as
trustee of funds designated by the City to be held, accumulated, and invested by the
Finance Board for the purpose of funding Other Post-Employment Benefits (OPEB)
other than pensions. With the same Ordinance, Council agreed to establish a trust for
the purpose of accumulating and investing assets to fund OPEB and further agreed to
become a Participating Employer in the Virginia Pooled OPEB Trust Fund. "
A second Ordinance was adopted to establish an Employees' Post-Retirement Health
Plan and an Employees' Post-Retirement Dental Plan outlining eligibility guidelines,
premiums, and the respective benefits provided by the, City to its retirees.
Sherman Stovall was appointed as a citizen member of the Finance Board with a term
expiring on July 1, 2010. The Director of Finance and City Treasurer were appointed,
ex officio, as members of the Finance Board for unlimited terms.
There have been four meetings scheduled during the above referenced time period.
August 21, 2008 Meeting
Members present: Evelyn Powers
Ann Shawver
Sherman Stovall
Others: "
Andrea Trent
The first meeting covered the Statement of Purpose, presentation of history, and the
creation of the Board. The Board formally elected Ann Shawver, Director of Finance, "
as the Chair, and Evelyn Powers, Treasurer, as the Vice-Chair of the Finance Board.
Ms. Andrea Trent provided a listing of interested parties who would be providing
services to the Board and to the Trust along with information on expected future
actions affecting the Board and/or Trust.
December 9, 2008 Meeting
Members present: Evelyn Powers
Ann Shawver
Sherman Stovall
Others:
Andrea Trent
OPEB Trust Annual Report of the Finance Board
September 21, 2009
Page 2
A copy of the June 30, 2008 OPEB Valuation, conducted by Milliman, was distributed.
After discussion, the recommendation to fund the FY09 Annual Required Contribution
at $424,000 was approved.
Also distributed was the VACojVML Trust Statement, dated October 31, 2008. Ms.
Trent reported that the assumed rate of return on the Trust is 7% and that the
investment manager is in the process of moving assets toward the target asset
allocation.
February 18, 2009 Meeting
Members present: Evelyn Powers
Ann Shawver
Sherman Stovall
Others:
Andrea Trent
The VACojVML Trust Statement, dated January 31, 2009, was distributed for review.
The Board commented on the deterioration of the market value in the account and
discussed the long-term nature of the investment and its relative performance.
June 9, 2009 Meeting
Members present: Ann Shawver
Sherman Stovall
Others: Andrea Trent
Members absent: Evelyn Powers
The VACojVML March 31, 2009 Quarterly Report for the Pooled Trust Fund along with
the City of Roanoke's Trust Statement dated April 30, 2009, was distributed for
review. Ms. Trent communicated that the fund performs well on a relative basis.
Milliman is prepared to update the prior year's valuation as of June 30, 2009 in
preparation of funding the City's actuarial required contribution. The board agreed to
review Milliman's computations and approve the timing of the actuarial required
contribution upon the review.
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Jonathan E. Craft, do solemnly affirm that I will support the
Constitution of the United States of America and the Constitution of the
Commonwealth of Virginia, and that I will faithfully and impartially discharge
and perform all the duties incumbent upon me as the Deputy City Clerk for
the City of Roanoke, Virginia, according to the best of my ability, effective
September 8, 2009 (So help me God).
!lJCf:1.
Subscribed and sworn to before me this ~ day of
2009.
BRENDA L. HAMILTON, CLERK OF THE CIRCUIT COURT
BY
CLERK
L:\CLERK\DA T A \CKEW I \oath and leaving service\Deputy Clerk\Jonathan Craft,doc
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: c1erk@roanokeva.gov
JONATHAN E. CRAFT'
Deputy City Clerk
STEPHANIE M. MOON, CMC
City Clerk
CECELIA T. WEBB
Assistant Deputy City Clerk
September 23,2009
Estelle M. McCadden, Chair
Planning Committee
Virginia Statewide Neighborhood
Conferenc~, Inc.
2128 Mercer Avenue, N. W.
Roanoke, Virginia 24017
Dear Ms. McCadden:
Your request for an endorsement and support for the City to host the 2010
Virginia Statewide Neighborhood Conference from September 23 - 25, 2010 to
be held at the Hote( Roanoke and Conference Center; and for a contribution of
$10,000.00 in financial support of the Conference was before the Council of the
City of Roanoke at its regular meeting held on Monday, September 21,2009.
On motion, duly seconded and adopted, the Council concurred in the request,
and agreed to contribute $2,500.00 by November 1 as seed money in support
of the Conference; and referred your request for the remaining balance to the
City Manager and Director of Finance.
Sincerely,
~ h-). ~~
Stephanie M. Moon, CMC C
City Clerk
SMM:ew
pc: Darlene L. Burcham, City Manager
Ann H. Shawver, Director of Finance
William M. Hackworth, City Attorney
CITY OF ROANOKE
CITY COUNCIL
215 Church Avenue, S. W.
Noel C Taylor Municipal Building, Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
DAVID A. BOWERS
Mayor
September 21 , 2009
The Honorable Mayor and Members
of Roanoke City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of Council:
Council Members
M. Rupert Cutler
Sherman P. Lea
Gwen W. Mason
Anita 1. Price
Court G. Rosen
David B. Trinkle
We jointly sponsor a request of Estelle H. McCadden, Chair, Virginia Statewide
Neighborhood Conference, to share information with regard to the 2010 Virginia
Statewide Neighborhood Conference to be held in Roanoke, at the regular meeting of
City Council to be held on Monday, September 21 , 2009, at 2:00 p.m.
Sincerely,
~~'-
Sherman P. Lea
Vice-Mayor
r~i!l~lf
Council Member
SPUDBT:ctw
pc: Darlene L. Burcham, City Manager
William M. Hackworth, City Attorney
Ann H. Shawver, Director of Finance
Stephanie M. Moon, City Clerk
-::
It is indeed a pleasure for me to stand before you today to ask for your endorsement and support of an
event that will have a positive impact on our city economically, our neighborhoods and more youth
involvement. That is to host the 2010 Virginia Statewide Neighborhood Conference, September 23 - 25,
2010 to be held at Hotel Roanoke and Conference Center
Our theme is: "NEIGHBORHOOD TREASURES: Capitalizing On Our Assets." We have developed our
tracks and are in the process of developing our logo.
This is a grass roots conference and we will continue the registration at $ 65.00 for next year. The
conference is basically funded by the cities and townships with state committee members with a
... sponsorship of $500 to $1,000, sponsorships from businesses and corporations. The Host Cities
~
in the past have given $5,000 to $7,000. I am asking you for $10,000 to host this conference which can
9
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be paid in installments. We would like $ 2,500 by November 1st as seed monies to get the ball rolling.
We will be asking for a representative from each of our city neighborhood organizations, Roanoke
County and the Town of Vinton to join in with us to help in making the 2010 conference the best ever.
Our youth (9)who will be attending this year will form the committee to plan the youth segment for
2010"
I am pleased to say that we have one nationally known speaker at this time and waiting on an answer
from another.
We will continue to keep you informed as our planning progresses and hope that you will support us in
~ promoting this conference. Oh yes the we are State Committee members from Roanoke city :
,':
Shirley Harris - Bob Clement - Jimmy Cook and myself.
Promoting the 2010 conference has already begun. At this year's conference we will-
'\,
.'
r
Distribute 150 copies of the U S Air magazine that showcased Roanoke in their May issue pages
42 -70
Distribute 2010 Magnet Calendars highlighting the Roanoke Conference dates ( you should
have a paper copy of it in your packet
Hotel Roanoke will exhibit at the conference on Friday
Convention and Business Bureau is supporting us with a back drop for Roanoke's exhibit table
and handouts
During the closing luncheon on Saturday a video will be shown highlighting our city and with
the passing of the banner the video will have an invitation from the Mayor to the attendees to
, come to the conference in Roanoke, Virginia in 2010.
Estelle H, McCadden, Chair
Virginia Statewide Neighborhood Conference
</
200Jf - Roanoke's Citizen of the Year
.'
.
In October 2009 some of the highlights in my life will end.
I have resigned from Neighborhoods USA referred to as( NUSA ) which is a national non-profit
organization committed to building and strengthening neighborhood organizations across the
country. I have been a member for 13 years and have made some great contributions to the
organization. The one I am most proud of was planning, developing and implementing voting
at the conference.
Never fret, we still have presence on the national board beginning in October this year. That
person is Bob Clement who will begin his first s3 year term.
The other is being named Roanoke's Citizen ofthe year.
Thanks to the citizens of Roanoke, our City Manager and City Council for having a positive influence in
helping to make me the person I am. I pledge to continue to work along with others to continue to
make Roanoke a better place to live.
~
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 21st day of September, 2009.
No. 38592-092109.
A RESOLUTION accepting the funding for the Western Virginia Workforce
Development Board's Workforce Investment Act (WIA) program, and authorizing the City
Manager to execute the requisite documents necessary to accept the funding.
BE IT RESOLVED by the Council of the City of Roanoke as follows:
1. Funding in the amount of $492,315, for the purpose of administering
Workforce Investment Act ("WIA") programs for certain WIA client populations, as more
particularly set out in the City Manager's letter dated September 21,2009, to City Council, is
hereby ACCEPTED.
2. The City Manager is authorized to execute and file, on behalf of the City, any
documents required to accept such funding, in a form approved by the City Attorney, and to
furnish such additional information as may be required in connection with the acceptance of
the foregoing funding.
3. The City of Roanoke shall be authorized to be the primary fiscal agent for this
Grant and shall be responsible for distributing the funding to the Western Virginia Workforce
Development Board.
ATTEST:
~h1~m~
City Clerk. , C
K:\David\Council Work\westem va wo~orce development\resolution-9-2I-09.doc
f<.
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 21st day of September, 2009.
No. 38593-092109.
AN ORDINANCE to appropriate funding from the Commonwealth of Virginia for
the FY10 Workforce Investment Act Grant; amending and reordaining certain sections of .
the 2009-2010 Grant Fund Appropriations, and dispensing with the second reading by title
of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that the following
sections of the 2009-2010 Grant Fund Appropriations be, and the same are hereby,
amended and reordained to read and provide as follows:
Appropriations
Administrative - Regular Employee Wages
Administrative - Temporary Employee Wages
Administrative - City Retirement
Administrative - FICA
Administrative - Medical Insurance
Administrative - Dental Insurance
Administrative - Life Insurance
Administrative - Disability Insurance
Administrative - Fees for Professional Services
Administrative - Dues and Memberships
Administrative - Training and Development
Administrative - Local Mileage
Administrative - Food
Administrative - Business Meals and Travel
Administrative - Equipment Rental
Administrative - Other Rental
Administrative - Marketing
Administrative - Supplies
Administrative - Insurance
Administrative - Contract Services
Administrative - Leases
Administrative - Miscellaneous
Administrative - Telephone
Adult - Regular Employee Wages
Adult - Temporary Employee Wages
Adult - City Retirement
35-633-2360-1002
35-633-2360-1004
35-633-2360-1105
35-633-2360-1120
35-633-2360-1125
35-633-2360-1126
35-633-2360-1130
35-633-2360-1131
35-633-2360-2010
35-633-2360-2042
35-633-2360-2044
35-633-2360-2046
35-633-2360-2060
35-633-2360-2144
35-633-2360-3070
35-633-2360-3075
35-633-2360-8053
35-633-2360-8055
35-633-2360-8056
35-633-2360-8057
35-633-2360-8058
35-633-2360-8060
35-633-2360-8090
35-633-2361-1002
35-633-2361-1004
35-633-2361-1105
$ 17,253
9,733
2,657
2,064
1,380
80
140
35
500
900
40
900
260
1,180
581
143
4,000
374
1,000
3,741
1 ,456
150
665
6,500
450
1,001
Adult - FSA Match
Adult - FICA
Adult - Medical Insurance
Adult - Dental Insurance
Adult - Life Insurance
Adult - Disability Insurance
Adult - Training and Development .
Adult - Local Mileage
Adult - Food
Adult - Business Meals and Travel
Adult - Equipment Rental
Adult - Other Rental'
Adult - Marketing
Adult -.Supplies
Adult - Contract Services
Adult - Leases
Adult - Telephone
Dislocated Worker - Regular Employee Wages
Dislocated Worker - Temporary Employee Wages
Dislocated Worker - City Retirement
Dislocated Worker - FSA Match
Dislocated Worker - FICA
Dislocated Worker - Medical Insurance
.Dislocated Worker - Dental Insurance
Dislocated Worker - Life Insurance
Dislocated Worker - Disability Insurance
Dislocated Worker - Training and Development
Dislocated Worker - Local Mileage
Dislocated Worker - Food
Dislocated Worker - Business Meals and Travel
Dislocated Worker - Equipment Rental
Dislocated Worker - Other Rental
Dislocated Worker - Marketing
Dislocated Worker - Supplies
Dislocated Worker - Contract Services
Dislocated Worker - Leases
Dislocated Worker - Telephone
Youth in School- Regular Employee Wages
Youth in School- Temporary Employee Wages
Youth in School- City Retirement
Youth in School- FSA Match
Youth in Schoo/- FICA
Youth in School- Medical Insurance
Youth in School- Dental Insurance
Youth in School - Life Insurance
35-633-2361-1118
35-633-2361-1120
35-633-2361-1125
35-633-2361-1126
35-633-2361-1130
35-633';2361-1131
35-633-2361-2044
35-633-2361-2046
35-633-2361-2060
35-633-2361-2144
35-633-2361-3070
35-633-2361-3075
35-633-2361-8053
35-633-2361-8055
35-633-2361-8057
35-633-2361-8058
35-633-2361-8090
35-633-2362-1002
35-633-2362-1004
35-633-2362-1105
35-633-2362-1118
35-633-2362-1120
35-633-2362-1125
35-633-2362-1126
35-633-2362-1130
35-633-2362-1131
35-633-2362-2044
35-633-2362-2046
35-633-2362-2060
35-633-2362-2144
35-633-2362-3070
35-633-2362-3075
35-633-2362-8053
35-633-2362-8055
35-633-2362-8057
35-633-2362'-8058
35-633-2362-8090
35-633-2363-1002
35-633-2363-1004
35-633-2363-1105
35-633-2363-1118
35-633-2363-1120
35-633-2363-1125
35-633-2363-1126
35-633-2363-1130
$ 8
532
520
2
1
1
250
250
70
250
145
35
300
215
36,847
350
150
8,300
550
1,278
14
677
664
33
66
,17
240
150
60
330
134
33
200
286
91,306
336
153
15,854
671
2,442
16
1,264
1,268
74
128
Youth in School - Disability Insurance
Youth in School- Training & Development
Youth in School - Local Mileage '
Youth in School - Food
Youth in School- Business Meals and Travel
Youth in School - Equipment Rental
Youth in School- Other Rental
Youth in School - Marketing
, Youth in School- Supplies
Youth in School - Contractual Services
Youth in School - Leases
Youth in School- Telephone
Youth out of School- Regular Employee Wages
Youth out of School- Temporary Employee Wages
Youth out of School - City Retirement
Youth out of School- FSA Match
Youth out of School- FICA
Youth out of School- Medical Insurance
Youth out of School- Dental Insurance
Youth out of School- Life Insurance
Youth out of School- Disability Insurance
Youth out of School - Training & Development
Youth out of School- Local Mileage
Youth out of School - Food
Youth out of School- Business Meals and Travel
Youth out of School- Equipment Rental
Youth out of School - Other Rental
Youth out of School- Supplies
Youth out of School- Contractual Services
Youth out of School- Leases
Youth out of School- Telephone
Revenues
Workforce Investment Act Grant FY10
35-633- 2363-1131
35-633-2363-2044
35-633-2363-2046
35-633-2363-2060
35-633-2363-2144
35-633-2363-3070
35-633-2363-3075
35-633-2363-8053
35-633-2363-8055
35-633-2363-8057
35-633-2363-8058
35-633-2363-8090
35-633-2364-1002
35-633-2364-1004
35-633-2364-1105
35-633-2364-1118
35-633-2364-1120
35-633-2364-1125
35-633-2364-1126
35-633-2364-1130
35-633-2364-1131
35-633-2364-2044
35-633-2364-2046
35-633-2364-2060
35-633-2364-2144
35-633-2364-3070
35-633-2364-3075
35-633-2364-8055
35-633-2364-8057
35-633-2364-8058
35-633-2364-8090
35-633-2360-2360
$ 44
640
400
160
880
357
88
1,200
454
176,020
896
409
6,063
224
934
5
481
485
28
49
17
280
200
70
360
156
39
193
76,959
392
179
492,315
Pursuant to the provisions of Section 12 of the City Charter, the second reading
of this ordinance by title is hereby dispensed with.
ATTEST:
A~~.h1oaW
City Clerk. ~
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, S.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: (540) 853-1138
City Web: www.roanokeva.gov
September 21 , 2009
Honorable David A. Bowers, Mayor
Honorable Sherman P. Lea, Vice Mayor
Honorable M. Rupert Cutler, Council Member
Honorable Gwendolyn W. Mason, Council Member
Honorable Anita J. Price, Council Member
Honorable Court G. Rosen, Council Member
Honorable David B. Trinkle, Council Member
Dear Mayor Bowers and Members of City Council:
Subject: Funding for Western Virginia
Workforce Development Board
Work-Force Investment Act (WIA)
Programs
Background:
The City of Roanoke is the grant recipient and fiscal agent for Workforce
Investment Act (WIA) funding, thus, City Council must appropriate 'the funding
for all grants and other monies received in order for the Western Virginia
Workforce Development Board to administer WIA programs. The Western
Virginia Workforce Development Board administers the federally funded
Workforce Investment Act (WIA) for Area 3, which encompasses the counties of
Alleghany, Botetourt, Craig, Franklin and Roanoke, and the cities of Covington,
Roanoke, and Salem.
WIA funding is for four primary client populations:
· Dislocated workers who have been laid off from employment through no
fault of their own;
· Economically disadvantaged individuals as determined by household
income gUidelines defined by the U.S. Department of Labor;
· Youth who are economically disadvantaged, or who have other barriers to
becoming successfully employed adults; and
· Businesses in need of employment and job,training services.
Honorable Mayor and Members of City Council
September 21, 2009
Page 2
The Western Virginia Workforce Development Board has received a Notice of
Obligation (NOO), from the Virginia Community College System, allocating
$53,197 for the Adult Program which serves economically disadvantaged
adults, $116,475 for the Dislocated Worker Program which serves workers laid
off from employment through no fault of their own, and $322,643 for the
Youth Program which serves economically disadvantaged youth for Program
Year 2009 Uuly 1, 2009 - June 30, 2011). Ten percent of the aforementioned
totals are to be allocated to the administrative function of the Western Virginia
Workforce Development Board.
Considerations:
· Program Operations - Existing activities will continue and planned
programs will be implemented.
· Funding - Funds are available from the Grantor agency and other sources
as indicated, at no additional cost to the City.
Recommendations:
Accept the Western Virginia Workforce Development Board Workforce
Investment Act funding of $492,315 for Program Year 2009, and appropriate
the funding, in accounts to be established in the Grant Fund by the Director of
Finance. Establish corresponding revenue estimates in the Grant Fund as well.
Attached to this letter is a listing of the accounts and amounts for the above
Program Year 2009 appropriations.
Respectfully submitted,
Darlene L. Burcham
City Manager
c: Stephanie M. Moon, 'City Clerk
William M. Hackworth, City Attorney
Ann H. Shawver, Director of Finance
Sherman M. Stovall, Director of Management and Budget
R. Brian Townsend, Assistant City Manager for Community Development
Jane R. Conlin, Director of Human Services
CM09-00 160
. ,';.' I ~. ,:: . :~.: ~: . .'!
Western Virginia Workforce Development Board 2009-2011 Budget Allocation
Unit Fund/Department! Object Account
Name Unit Code Name Allocation
Admininstrative 35-B33-2360 1002 Regular Employee Salaries $ 17,253
1004 Temporary Employee Wages $ 9,733
1120 Fica $ 2,064
1105 City Retirement $ 2,657
1125 Medical Insurance $ 1,380
1130 Life Insurance $ 140
1131 Disability Insurance $ 35
1126 Dental Insurance $ 80
2010 Fees For Professional Service $ 500
8053 Marketing $ 4,000
8055 Supplies $ 374
8090 Telephone $ 665
8058 Leases $ 1,456
2144 Business Meals & Travel $ 1,180
2044 Training & Development $ 40
2046 Local Mileage $ 900
2060 Food $ 260
8056 Insurance $ 1,000
8057 Contract Services $ 3,741
8060 Miscellaneous $ 150
3070 Equipment Rental/Lease $ 581
3075 Other Rental $ 143
2042 Dues & Memberships $ 900
Total $ 49,232
Unit Fund/Department! Object Account
Name Unit Code Name Allocation
Adult 35-B33-2361 1002 Regular Employee Salaries $ 6,500
1004 Temporary Employee Wages $ 450
1120 Fica $ 532
1105 City Retirement $ 1,001
1125 Medical Insurance $ 520
1118 FSAMatch $ 8
1130 Life insurance $ 1
1131 Disability Insurance $ 1
1126 Dental Insurance $ 2
8053 Marketing $ 300
8055 Supplies $ 215
8090 Telephone $ 150
8058 Leases $ 350
2144 Business Meals & Travel $ 250
2044 Training & Development $ 250
2046 Local Mileage $ 250
2060 Food $ 70
8057 Contract Services $ 36,847
3070 Equipment Rental/Lease $ 145
3075 Other Rental $ 35
Total $ 47,877
Unit Fund/Departmenll Object Account
Name Unit Code Name Allocation
Dislocated Worker 35-633-2362 1002 Regular Employee Salaries $ 8,300
1004 Temporary Employee Wages $ 550
1120 Fica $ 677
1105 City Retirement $ 1,278
1125 Medical Insurance $ 664
1118 FSAMateh $ 14
1130 Lile Insurance $ 66
1131 Disability Insurance $ 17
1126 Dental Insurance $ 33
8053 Marketing $ 200
8055 Supplies $ 286
8090 Telephone $ 153
8058 Leases $ 336
2144 Business Meals & Travel $ 330
2044 Training & Development $ 240
2046 Local Mileage $ 150
2060 Food $ 60
8057 Contract Services $ 91,306
3070 Equipment Rental/Lease $ 134
3075 Other Rental $ 33
Total $ 104,827
Unit Fund/Departmenll Object Account
Name Unit Code Name AllocatIon
Youth In-School 35-633-2363 1002 Regular Employee Salaries $ 15,854
1004 Temporary Employee Wages $ 671
1120 Fica $ 1,264
1105 City Retirement $ 2,442
1125 Medical Insurance $ 1,268
1118 FSA Match $ 16
1130 Lile Insurance $ 128
1131 Disability Insurance $ 44
1126 Dental Insurance $ 74
8053 Marketing $ 1,200
8055 Supplies $ 454
8090 Telephone $ 409
8058 Leases $ 896
2144 Business Meals & Travel $ 880
2044 Training & Development $ 640
2046 Local Mileage $ 400
2060 Food $ 160
8057 Contract Services $ 176,020
3070 Equipment Rental/Lease $ 357
3075 Other Rental $ 88
Total $ 203,265
Unit Fund/Departmenll Object Account
Name Unit Code Name Allocation
Youth Out-Ol-School 35-633-2364 1002 Regular Employee Salaries $ 6,063
1004 Temporary Employee Wages $ 224
1120 Fica $ 481
1105 City Retirement $ 934
1125 Medical Insurance $ 485
1118 FSA Match $ '5
1130 Lile Insurance $ 49
1131 Disability Insurance $ 17
1126 Dental Insurance $ 28
8055 Supplies $ 193
8090 Telephone $ 179
8058 Leases $ 392
2144 Business Meals & Travel $ 360
2044 Training & Development $ 280
2046 Local Mileage $ 200
2060 Food $ 70
8057 Contract Services $ 76,959
3070 Equipment Rental/Lease $ 156
3075 Other Rental $ 39
Total $ 87,114
Total 01 all Units
492,315
~
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 21st day of September, 2009.
No. 38594-092109.
A RESOLUTION authorizing acceptance of the Virginia Sexual and Domestic Violence
Victim Fund (VSDVVF) Grant made to the City of Roanoke by the Virginia Department of Criminal
Justic.e Services (DCJS), and authorizing execution of any required documentation on behalf of the
City.
./
BE IT RESOLVED by the Council oftheCity of Roanoke as follows:
1. The City Manager is hereby authorized on behalf of the City to accept from the
Virginia Department of Criminal Justice Services (DCJS) the Virginia Sexual and Domestic Violence
Victim Fund (VSDVVF) Grant in the amount of $23,591, with no matching funds required, to
continue the employment of the Police Department's Sexual Violence and Hispanic Outreach
Specialist. The grant is more particularly described in the letter ofthe City Manager to Council dated
September 21,2009.
2. The City Manager is hereby authorized to execute and file, on behalfofthe City, any
documents setting forth the conditions of the grant in a form approved by the City Attorney.
3. The City Manager is further directed to furnish such additional information as may be
required in connection with the acceptance of the foregoing grant.
ATTEST:
A~m,~
City Clerk.
K:\Timlmeasures\R-pd sexual violence coordinator grant.9-21-09.doc
iK
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 21st day of September, 2009.
No. 38595-092109.
AN ORDINANCE to appropriate additional funding from the Commonwealth
of Virginia for the Virginia Sexual and Domestic Violence Victim Fund Grant, amending
and reordaining certain sections of the 2009-2010 Grant Fund Appropriations, and
dispensing with the second reading by title of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that the following
sections of the 2009-2010 Grant Fund Appropriations be, and the same are hereby,
amended and reordained to read and provide as follows:
Appropriations
Temporary Employee Wages
FICA
Revenues
Police Domestic Violence Victim CY09
35-640-3353-1004
35-640-3353-1120
$ 21,915
1,676
23,591
35-640-3353-3353
Pursuant to the provisions of Section 12 of the City Charter, the second reading
of this ordinance by title is hereby dispensed with.
ATTEST:
h:t:tl~ M Moo.J
City Clerk. ~
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, S.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: (540) 853-1138
City Web: www.roanokeva.gov
September 21, 2009
Honorable David A. Bowers, Mayor
Honorable Sherman P. Lea, Vice Mayor
Honorable M. Rupert Cutler, Council Member
Honorable Gwendolyn W. Mason, Council Memb~r
Honorable Anitaj. Price, Council Member
Honorable Court G. Rosen, Council Member
Honorable David B. Trinkle, Council Member
Dear Mayor Bowers and Members of City Council:
Subject: Police Department Sexual
Violence Coordinator Grant
Background:
The Virginia Department of Criminal justice Services (DCjS) provides grant
funding for programs and activities which increase the apprehension,
prosecution and adjudication of persons committing violent crimes against
women. The Virginia Sexual and Domestic Violence Victim Fund (VSDVVF) was
created in 2004 by the Virginia General Assembly. The VSDVVF, through DCjS,
provides funding for programs that assist the victims of sexual and domestic
violence. The Police Department has used funds from the VSDVVF since 2007.
On August 26, 2009, DCjS awarded the Police Department $23,591 in VSDWF
funding to continue the employment of the Sexual Violence and Hispanic
Outreach Specialist. There is no local matching funds requirement. In january,
DCjS approved a full year grant project but only awarded $7,997 in funding.
This represented 25% of program costs. The remaining $23,591 was held until
several special conditions were met. The Police Department has now met these
conditions and DCjS has granted the remaining funds. This additional funding
will be added to the original award. It will allow full completion of the original
project.
The person working in this grant position is bilingual in Spanish and English.
They collect and interpret relevant sexual violence offense data which allows
proactive case intervention and cultivation of cooperative working relationships
Honorable Mayor and Members of City Council
September 21 , 2009
Page 2
with clients and service/adjudication agencies. Additionally, the position- serves
all Hispanic victims of sexual and domestic violence as well as performs crime
prevention outreach services in the Hispanic community.
Recommended Action:
Accept the Virginia Sexual and Domestic Violence Victim Fund grant and
authorize the City Manager to execute the grant agreements and any related
documents, subject to them being approved as to form by the City Attorney.
Adopt the accompanying budget ordinance to establish a revenue estimate in
the amount of $23,591 and to appropriate the same amount in accounts to be
established as detailed below in the Grant Fund by the Director of Finance.
DescriPtion
Account
Amount
Temporary Employee Wages
FICA
1004
1120
$21,915
$ 1.676
$ 23,591
TOT At
Respectfully submitted,
Darlene L. Burcham
City Manager
DLB:gws
c: Stephanie M. Moon, City Clerk
William M. Hackworth, City Attorney
Ann H. Shawver, Director of Finance
R. Brian Townsend, Assistant City Manager for Community Development
A. L. Gaskins, Chief of Police
Sherman M. Stovall, Director of Management and Budget
,/
CM09-00159
J
t~
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 21st day of September, 2009.
No. 38596-092109.
AN ORDINANCE to appropriate additional funding from the Bill and Melinda
Gates Foundation Opportunity Hardware Grant for library technology updates, amending
and reordaining certain sections of the 2009-2010 Grant Fund Appropriations, and
dispensing with the second reading by title of this ordinance. ,
BE IT ORDAINED by the Council of the City of Roanoke that the following
sections of the 2009-2010 Grant Fund Appropriations be, and the same are hereby,
amended and reordained to read and provide as follows:
Appropriations
Other Equipment
Revenues
Gates Foundation FY09
35-650-8301-9015
$ 19,500
35-650-8301-8301
19,500
Pursuant to the provisions of Section 12 of the City Charter, the second reading
of this ordinance by title is hereby dispensed with.
ATTEST:
~~.~~
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, S.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: (540) 853-1138
City Web: www.roanokeva.gov
September 21, 2009
Honorable David A. Bowers, Mayor
Honorable Sherman P. Lea, Vice Mayor
Honorable M. Rupert Cutler, Council Member
Honorable Gwendolyn W. Mason, Council Member
Honorable AnitaJ. Price, Council Member
Honorable Court G. Rosen, Council Member
Honorable David B. Trinkle, Council Member
Dear Mayor Bowers and Members of City Council:
Subject: Revisions to the Bill &
Melinda Gates Foundation
Opportunity Hardware
Grant
Background:
The City of Roanoke Library System is the recipient of a Bill & Melinda
Gates Foundation Opportunity Hardware Grant. This national grant is to
assist selected public libraries in providing up-to-date technology to their
communities. This grant allows the Library system to replace older
computers and significantly increase the number of available computers at
four branches: Gainsboro, Jackson Park, Roanoke Law Library, and Melrose.
Council accepted funds for this grant on February 2, 2009 and
appropriated $19,500 which included a local match of $9,750. The Gates
Foundation has awarded an additional $19,500 that needs to be
appropriated. No additional City match is required. This most recent award
will provide for additional new computers at these four locations.
Honorable Mayor and Members of City Council
September 21, 2009
Pag e 2
Recommended Action:
Adopt the accompanying budget ordinance to increase the revenue
estimate in the amount of $19,500 and appropriate the same amount in
accounts established previously in the Grant Fund by the Director of
Finance.
Respectfully submitted,
,/'
Darlene L. Burc
City Manager
DLB:su
c: Stephanie M. Moon, City Clerk
William M. Hackworth, City Attorney
Ann H. Shawver, Director of Finance
R. Brian Townsend, Asst. City Manager for Community Development
Sheila S. Umberger, Director of Libraries
Sherman M. Stovall, Director of Management and Budget
CM09-00 1 62
\
(jJL-
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 21st day of September, 2009.
No. 38597-092109.
, A RESOLUTION authorizing the acceptance of an Employee Advancement for
Temporary Assistance to Needy Families (T ANF) Participants grant from the Virginia
Department of Social Services (VDSS) for the purpose of maintaining and improving
existing services to eligible T ANF recipients; authorizing the City of Roanoke to serve as
the primary fiscal agent for the distribution of such funds to the provider agencies for
services provided to the local DSS agencies; and authorizing execution of any arid all
necessary documents to comply with the terms and conditions of the grant.
BE IT RESOLVED by the Council of the City of Roanoke that:
1. The grant award under the Employee Advancement for T ANF Participants
grant from the Virginia Department of Social Services, for the purpose of maintaining and
improving existing services to eligible T ANF recipients, in the amount of $256,934, for a
period commencing October 1, 2009, through June 30, 2010, as set forth in the City
Manager's letter to Council dated September 21,2009, is hereby ACCEPTED.
2. The CityofRoanoke shall be authorized to be the primary fiscal agentfor
this grant and shall be responsible for distributing the grant proceeds to the provider
agencies for services provided to the local DSS agencies.
3. The City Manager is hereby authorized to execute any and all requisite
documents, pertaining to the City's acceptance ofthese funds and to furnish suchadditional
information as may be required connection with the City's acceptance ofthese grant funds.
All documents shall be approved as to form by the City Attorney.
K:\David\Council Work\R- Tanf grant swest va reg emp coalition 9-21-09.doc
ATTEST:
~o. r. -,',.\"Y\ ./\f\b~
A~k. w ~
J
.
{5
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 21st day of September, 2009.
No. 38598-092109.
AN ORDINANCE to appropriate funding from the Commonwealth of Virginia
for the Southwest Virginia Regional Employment Coalition Grant, amending and
reordaining certain sections of the 2009-2010 Grant Fund Appropriations, and
dispensing with the second reading by title of this ordinance.
HE IT ORDAINED by the Council of the City of Roanoke that the following
sections of the 2009-2010 Grant Fund Appropriations be, and the same are hereby,
amended and reordained to read and provide as follows: ,
Appropriations
Fees for Professional Services 35-630-8861-2010
Revenues
SWVA Regional Employment Coalition FY10 35-630-8861-8861
$256,934
256,934
Pursuant to the provisions of Section 12 of the City Charter, the second reading
of this ordinance by title is hereby dispensed with.
ATTEST:
~m,~00
City Clerk.
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, S.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: (540) 853-1138
City Web: www.roanokeva.gov
September 21, 2009
Honorable David A. Bowers, Mayor
Honorable Sherman P. Lea, Vice Mayor
Honorable M. Rupert Cutler, Council Member
Honorable Gwendolyn W. Mason, Council Member
Honorable Anita J. Price, Council Member
Honorable Court G. Rosen, Council Member
Honorable David B. Trinkle, Council Member
Dear Mayor Bowers and Members of City Council:
Subject:
Southwest Virginia Regional
Employment Coalition
Background:
The City of Roanoke Department of Social Services, in collaboration with the
local departments of social services in Roanoke County, Franklin County, Craig
County and Botetourt County, along with Total Action Against Poverty, Blue
Ridge Behavioral Healthcare, and Goodwill Industries of the Valleys, have been
awarded additional funding for the Employment Advancement for Temporary
Assistance to Needy Families (TAN F) Participants grant from the Virginia
Department of Social Services (VDSS) in the amount of $256,934. The agencies
named have formed the Southwest Virginia Regional Employment Coalition.
The grant is to assist citizens of our localities who are receiving Temporary
Assistance to Needy Families (TANF) benefits to obtain employment or, where
appropriate, an alternative disability income. The funds are available for use
from October 1, 2009, through June 30, 2010. The City of Roanoke is to be the
primary fiscal agent for this grant, and is to be responsible for distributing the
grant proceeds to the provider agencies for services provided to the local VDSS
agencies.
Recommended Action:
Authorize the City Manager to execute all appropriate documents related to
acceptance of the additional funding. All documents shall be upon form
approved by the City Attorney.
Honorable Mayor and Members of City Council
September 21, 2009
Page 2
Adopt the accompanying budget ordinance to establish a revenue estimate in
the amount of $256,934 and to appropriate the same amount in accounts to be
established in the Grant Fund by the Director of Finance.
Respectfully submitted,
Darlene L. Burcham
City Manager
DLB:tem
c: Stephanie M. Moon, City Clerk
William M. Hackworth, City Attorney
Ann H. Shawver, Director of Finance
R. Brian Townsend, Assistant City Manager for Community Development
Sherman M. Stovall, Director of Management and Budget
Jane R. Conlin, Director of Human Services
CM09-OO 1 53
p;(
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 21st day of September, 2009.
No. 38599-092109.
A RESOLUTION accepting an additional donation of funds from Novozymes
Biologicals, Inc. (NBI) to provide improvements to City owned property on Midvale Avenue,
formerly the Halmah Court Trailer Park site (Hannah Tract) for walking trails, landscaped and
revegetated areas, and a parking area; authorizing the City Manager to sign amendment(s) to a
Community Service Project 19reement between the City and NBI; authorizing the City Manager
to execute allY necessary additional documents, provide any additional information, and to take
any necessary actions in order to obtain, accept, receive, implement, use, administer, and enforce
such additional donation and amendment(s); and expressing appreciation for such donation.
WHEREAS, on March 16, 2009, City Council accepted a donation of $250,000 from
NBI for planned improvements to City owned property 'on Midva1e Avenue, formerly the
Hannah Court Trailer Park site, and approved a Community Service Project Agreement between
the City and NBI, which was dated April 1, 2009, and which set forth certain conditions
concerning such donation; and
,WHEREAS, the City proceeded to prepare bid documents, advertised the project and on
August 29, 2009, the City received three bids, with the lowest responsive and responsible bid
being $286,450.95, which is $36,450.95 above the available funds for the project. As a result of
discussions with the City, NBI agreed to fund $18,225 of the additional amount, with the City
funding the rest, or $18,225.95, from an existing greenway account.
THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke as follows:
1. The City of Roanoke hereby accepts the additional donation of $18,225 to the
City from NBI subject to the provisions of the Community Service Project Agreement, as
R -N ovozymes- Amendment.doc
1
amended, all as more particularly set forth in the letter dated September 21, 2009, from the City
Manager to this Council.
2. Council hereby authorizes the City Manager to execute amendment(s) to the
Community Service Project Agreement between the City and NBI as mentioned in the above
City Manager's letter, with such amendment(s) to be approved as to form by the City Attorney.
3. The City Manager is further authorized to execute any necessary additional
documents, provide any additional information, and to take any necessary actions, including
accepting any additional donations for the project, in order to obtain, accept, receive, implement,
use, administer, and enforce such donation, amendment(s), and Agreement.
4. This Council wishes to express its appreciation and that of the citizens of the City
of Roanoke to Novozymes Biologicals, Inc. for its generous additional donation to the City for
improvements to part of the Hannah Tract.
ATTEST:
A~~.
. City Cl;k. ~
R -Novozymes-Amendment.doc
2
v
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 21st day of September, 2009.
No. 38600-092109.
AN ORDINANCE to appropriate a donation from Novozymes Biologicals, Inc. and
to transfer funding from the Comprehensive Greenway Trail account to the Hannah Court
Site Improvements project, amending and reordaining certain sections of the 2009-2010
Capital Projects Fund Appropriations, and dispensing with the second reading by title of
this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that the following
sections of the 2009-2010 Capital Projects Fund Appropriations be, and the same are
hereby, amended and reordained to read and provide as follows:
Appropriations
Appropriated from General Revenue
Appropriated from Third Party ,
Appropriated from General Revenue
Revenues
Hannah Court Improvements -
Novozymes Biologicals, Inc.
08-530-9703-9003
08-530-9703-9004
08-620~9753-9003
$ 18,226
18,225
( 18,226 )
08-530-9703-9703
18,225
Pursuant to the provisions of Section 12 of the City Charter, the second reading
of this ordinance by title is hereby dispensed with.
ATTEST:
~ (Y).mbo.-J
City Cl.erk. C
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, S.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: (540) 853-1138
City Web: www.roanokeva.gov
September 21 , 2009
Honorable David A. Bowers, Mayor
Honorable Sherman P. Lea, Vice Mayor
Honorable M. Rupert Cutler, Council Member
Honorable Gwendolyn W. Mason, Council Member
Honorable AnitaJ. Price, Council Member
Honorable Court G. Rosen, Council Member
Honorable David B. Trinkle, Council Member
Dear Mayor Bowers and Members of City Council:
Subject: Amendment to Novozymes
Biologicals, Inc. Agreement for
Improvements to the Former
Hannah Court Trailer Park Site
and Additional Donation
Background:
On March 16, 2009, City Council accepted a donation of $250,000 from
Novozymes Biological (NBI) for planned improvements tCi 'City owned property
on Midvale Avenue, formerly the Hannah Court Trailer Park site, Tax Map No.
1221406. Council also approved a Community Service Project Agreement
between the City and NBI, which was dated April 1, 2009, and which set forth
certain conditions concerning such donation.
The City proceeded to prepare bid documents and advertised the project. On
August 28, 2009, the City received three bids, with the lowest responsive and
responsible bid being $286,450.95 from Allegheny Construction Company,
Inc., to perform the construction work. Since the bid exceeded available funds
by $36,450.95, the City notified NBI that the project had exceeded the estimate
set forth in the Community Service Project Agreement. As a result of
discussions with the City, NBI agreed to fund $18,225 of the additional amount,
with the City funding the rest, or $18,225.95, from an existing greenway
account.
Honorable Mayor and Members of City Council
September 21, 2009
Page 2
City Council action is needed to accept the above additional donation from NBI
and to authorize the City Manager to execute such other documents and/or
further amendment(s) as may be needed to obtain the additional donation from
NBI.
Recommended Actions:
Accept the additional donation of $18,225 from NBI as mentioned above,
subject to the provisions of the Community Service Project Agreement and any
needed amendment(s) thereto.
Authorize the City Manager to sign any' needed amendment(s) to the
Community Service Project Agreement between the City and NBI in order to
accept NBI's donation and to provide for the implementation and completion of
the project, with the form of such amendment(s) to be approved by the City
Attorney.
Authorize the City Manager to execute any necessary additional documents,
provide any additional information, and to take any necessary actions, including
acceptance of any additional donations for the project, in order to obtain,
accept, receive, implement, use, administer, and enforce such additional
donation and amendment(s).
Adopt the accompanying budget ordinance to establish a revenue estimate in
the ,amount of $18,225 from NBI and an additional $18,226 to be transferred
from the Comprehensive Greenway Trail account (08-620-9753-9003), and to
appropriate the same amounts in the Hannah Court Site Improvements account
(08-530-9703).
Respectfully submitted,
Darlene L. Burcham
City Manager
c: Stephanie M. Moon, City Clerk
William M. Hackworth, City Attorney
Ann H. Shawver, Director of Finance
R. Brian Townsend, Assistant City Manager for Community Development
Sherman M. Stovall, Director of Management and Budget
Robert K. Bengtson, PE, Director of Public Works
Philip C. Schirmer, PE, LS, City Engineer
CM09-00 168
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerk@roanokeva.gov
JONATHAN E. CRAFT
Deputy City Clerk
STEPHANIE M. MOON, CMC
City Clerk
CECELIA T. WEBB
Assistant Deputy City Clerk
September 23,2009
Ms. Dorothy L. Thomas
3028 Lockridge Road, S. W.
Roanoke, Virginia 24014
Dear Mrs. Thomas:
I am enclosing copy of Resolution No. 38601-092109 designating and naming
the new City Park at the former Hannah Court trailer park the A. Victor "Vic"
Thomas Park.
The abovereferenced measure was adopted by the Council of the City of
Roanoke at a regular meeting held on Monday, September 21,2009.
Sincerely,
~h).~vw
Stephanie M. Moon, CMC
City Clerk
SM M :ew
Attachment
pc: Bill Modica, Chair, Sierra Club, 907 Greenbrier Court, Salem, Virginia
24153
Roger B. Holnback, Executive Director, Western Virginia Land Trust,
722 First Street, S. W., Suite L, Roanoke, Virginia 24016
The Honorable M. Rupert'Cutler, Council Member
Darlene L. Burcham, City Manager
Steven C. Buschor, Director, Parks and Recreation
Philip C. Schirmer, PE, LS, City Engineer
~~
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 21st day of September, 2009.
No. 38601-092109.
A RESOLUTION designating and naming the new City Park at the former Hannah Court
trailer park the A. Victor "Vie" Thomas Park.
WHEREAS, the late A. Victor "Vie" Thomas of Roanoke faithfully served the citizens of our
region throughout his 30-year tenure in the House of Delegates;
WHEREAS, Mr. Thomas was the Virginia General Assembly's most outspoken advocate for
wildlife conservation, having provided great leadership for legislation providing funds for Virginia
Department of Game and Inland Fisheries' non-game wildlife program th~t includes the network of
Virginia Birding and Wildlife Trails;
WHEREAS, Mr. Thomas was instrumental in the passage of a bill enabling the purchase of the
8,500 acre Big Survey tract in Wythe County, and was recognized for this and other good works by
the Western Virginia Land Trust, which named its highest conservation award in his honor; and
WHEREAS, the former Hannah Court trailer park site is being redeveloped as a public park,
and such redevelopment will include significant restoration of wildlife habitat, open space, and
recreational amenities.
THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke as follows:
1. The former Hannah Court trailer park area is hereby designated and renamed the A.
Victor "Vie" Thomas Park.
2. The City Manager is hereby authorized to cause this renaming to be noted with the
installation of appropriate signs to indicate the name the A. Victor "Vie" Thomas Park.
K:\Measures\Renaming Hannah Court TP as A. Victor Thomas Park 2009.doc
3. The City Engineer is directed to cause the above park name to be noted appropriately on
all maps and plats lodged in his care.
ATTEST:
~'rY).~
City Clerk.
K:\Measures\Renaming Hannah Court TP as A. Victor Thomas Park 2009.doc
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, S.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: (540) 853-1138
City Web: www.roanokeva,gov
September 21, 2009
Honorable David A. Bowers, Mayor
Honorable Sherman P. Lea, Vice Mayor
Honorable M. Rupert Cutler, Council Member
Honorable Gwendolyn W. Mason, Council Member
Honorable Anitaj. Price, Council Member
Honorable Court G. Rosen, Council Member
Honorable David B. Trinkle, Council Member
Dear Mayor Bowers and Members of City Council:
Subject:
Naming City Park for
A. Victor "Vic" Thomas
Pursuant to Resolution No. 37976-121707 adopted by City Council on December 7,
2007 regarding the naming of City facilities, and with the recommendation of the
Director of Parks and Recreation, the administration proposes to name the park
now under development at the former Hannah Court trailer park the A. Victor "Vic"
Thomas Park. The site was acquired by the City as part of the Roanoke River Flood
Reduction Project, and is being developed as a park, including significant
restoration of wildlife habitat, open space, and recreational amenities.
A resolution has been prepared and is attached that honors the late A. Victor "Vie"
Thomas by naming the park the A. Victor "Vic" Thomas Park.
Recommended Action:
Council adopt the attached resolution naming the new City park at the former
Hannah Court trailer park the A. Victor "Vic" Thomas Park; the City Engineer is
directed to cause the above park name to be noted appropriately on all maps and
plats lodged in his care, and the City Manager is authorized to cause the placement
of appropriate signage at the park.
Respectfully submitted,
~~
Darlene L. Burdjam
City Manager
Honorable Mayor and Members of City Council
September 21, 2009
Page 2
DLB/SCB/ld
Attachment
c: Stephanie M. Moon, City Clerk
William M. Hackworth, City Attorney
Ann H. Shawver, Director of Finance
R. Brian Townsend, Assistant City Manager for Community Development
Steven C. Buschor, Director of Parks and Recreation
Philip C. Schirmer, City Engineer
CM09-00166
..
SIERRA
CLUB
Roanoke Group
Virginia Chapter
virginia.sierraclub.org/roanoke
FOUNDED 1892
To explore, enjoy, and protect the planet
Resolution by the Roanoke Group, Virginia Chapter, Sierra Club
Whereas, the late A. Victor "Vie" Thomas of Roanoke faithfully served the
citizens of our region throughout his 30-year tenure in the House of Delegates.
and .
Whereas, Mr. Thomas was the Virginia General Assembly's most outspoken
adv.ocate for wildlife conservation, having provided great leadership for legislation
providing funds for Virginia Department of Game and Inland Fisheries' non-game
wildlife program that includes the network of Virginia Birding and Wildlife Trails,
and
Whereas, Mr. Thomas was instrumental in the passage of a bill enabling the
purchase the 8,500 acre Big Survey tract in Wythe County, and was recognized
for this and other good works by the Western Virginia Land Trust who named
its highest conservation award in his honor, and
Whereas, the former Hannah Court trailer park site is being redeveloped as a
public park, and such redevelopment may include significant restoration of
wildlife habitat, open space, and recreational amenities,
Now therefore, be it resolved that the Roanoke Group of the Sierra Club urges
the City of Roanoke to celebrate the legacy of A. Victor Thomas by naming the
new city park at the former Hannah Court trailer park site in his honor, as
Thomas Park.
"
* * * *
Passed unanimously by the Executive Committee
Roanoke Group, Virginia Chapter, Sierra Club
August 12, 2009
y~
Bill Modica, Chair
907 Greenbrier Ct.
Salem, VA 24153
mcclainmark@comcast.net
540-387-0930
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerk@roanokeva.gov
JONATHAN E. CRAFT
Deputy City Clerk
STEPHANIE M. MOON, CMC
City Clerk
CECELIA T. WEBB
Assistant Deputy City Clerk
September 24, 2009
Leo Rutledge, Urban Program Manager
Salem and Culpeper Districts
Virginia Department of Transportation
1401 E. Broad Street, Room 404
Richmond, Virginia 23219
Dear Mr. Rutledge:
I am enclosing copy of Resolution No. 38602-092109 supporting and
authorizing the City's application for Virginia Department of
Transportation Revenue Sharing Program funds; and authorizing the City
Manager to execute all necessary and appropriate documents in connection
with such application.
Sincerely,
~m,~
Stephanie M. Moon, CMC
City Clerk
Enclosure
pc: Mark D. Jamison, P.E., Manager of Transportation
L: \ CLERK\DA TA \ CKSMl \Agenda Correspondence \ September 21, 2009\ September 21 correspondence. doc
~r{C
~\C,yt.
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 21st day of September, 2009.
No. 38602-092109.
A RESOLUTION supporting and authorizing the City's application for Virginia Department
of Transportation Revenue Sharing Program funds and authorizing the City Manager to execute all
necessary and appropriate documents in connection with such application.
WHEREAS, the City of Roanoke desires to submit an application for an allocation of funds
of up to $1,000,000.00 through the Virginia Department of Transportation Fiscal Year 2010,
Revenue Sharing Program; and
WHEREAS, $700,000.00 ofthese funds are requested for the Aviation Drive and Towne
Square Boulevard intersection improvement project, and $300,000.00 are requested for the Berkley
Road bridge replacement project.
NOW, THEREFORE, BE IT RESOLVED that the Council of the City of Roanoke hereby
supports this application for an allocation of $1,000,000.00 through the Virginia Department of
Transportation Revenue Sharing Program and hereby grants authority for the City Manager and the
City Clerk to execute and attest, respectively, project administration agreements for any approved
revenue sharing projects, such agreements to be in form as is approved by the City Attorney, all of
which is more particularly set forth in the City Manager's letter dated September 21,2009, to this
Council.
ATTEST:
~m.~
R- VDOT -Revenue Sharing-A viation-Berkley,doc
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, S.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: (540) 853-1138
City Web: www.roanokeva.gov
September 21, 2009
Honorable David A. Bowers, Mayor
Honorable Sherman P. Lea, Vice Mayor
Honorable M. Rupert Cutler, Council Member
Honorable Gwendolyn W. Mason, Council Member
Honorable AnitaJ. Price, Council Member
Honorable Court G. Rosen, Council Member
Honorable David B. Trinkle, Council Member
Dear Mayor Bowers and Members of City Council:
Subject: Revenue Sharing Program
Background:
The Virginia Department of Transportation's Revenue Sharing Program is again
available to cities for FY 2010. This program provides additional funding for use
by the City to construct or improve its highway systems. The Commonwealth of
Virginia has made available $ 50 million in revenue sharing funds statewide to cities
and towns that maintain their road systems for FY 2010. These funds are matching
funds (50% State/50% local.)
Considerations:
Staff has identified two projects for which it would like to request these funds. The
first is the Aviation Drive and Towne Square Boulevard intersection improvement
project. The second is a bridge replacement and widening project on Berkley Road
over Glade Creek.
In FY2006, the City was awarded revenue sharing funds for intersection
improvements at Aviation Drive and Towne Square Boulevard. Funds awarded at
that time, while still available, are not sufficient to complete the construction of the
project. Staff has recently reached consensus with the Airport Commission on a
concept for the project. With this agreement, staff is seeking the additional
funding necessary to complete the project.
The total anticipated cost of the project is $2.1 million. Previous funding
allocations from both local funds and VDOT revenue sharing funds total $685,214,
leaving a shortfall of $1,414,786. For this year's application, the City will request
$700,000 from VDOT, which will require a local match of $.7"4,786. The Airport
Commission has recently offered to provide funds in an amount equal to 12
Honorable Mayor and Members of City Council
September 21, 2009
pag e 2
percent of the cost of the project, not to exceed $252,000. The balance of the
local funding will be provided from the City's annual paving program (account 01-
530-4120-2010) in the amount of $462,786. The construction cost estimate
indicates that the cost of paving on the project will exceed that amount; thus, staff
believes this is an appropriate source of funding for this significant project.
Further, staff continues to seek contributions from private businesses in the area
that will benefit from this improvement. Any funds received from these businesses
will reduce the contribution from the paving program.
The following summarizes the funding sources for this project:
Local funds VDOT funds
Previous commitment , $ 350,000 $ 335,214
Current request $ 252,000 - Airport $' 700,000
$ 462,786 - Locp.1
Subtotal $ 1,064,786 , $1,035,214
Total project cost $ 2,100,000
For the Berkley Road bridge replacement, $300,000 in Revenue, Sharing funds is
being requested. These funds will be matched with $300,000 in bridge
maintenance funds from capital account 08-530-9616, entitled "Berkley Road/
Glade Creek Bridge Renovation."
Recommendation:
City Council adopt a resolution supporting the request to participate in the Virginia
Department of Transportation Revenue Sharing Program and authorizing the City
Manager to enter into any necessary agreements with the Virginia Department of
Transportation to locally administer and implement these projects should funding
be received, such agreements to be approved as to form.
Respectfully submitted,
Darlene L. Burcham
City Manager
DLB/MDJ/lbv
c: Stephanie M. Moon, City Clerk
William M. Hackworth, City Attorney
Ann H. Shawver, Director of Finance
Sherman M. Stovall, Director of Management and Budget
Robert K. Bengtson, P.E., Director of Public Works
Mark D. Jamison, P.E., PTOE, Transportation Division Manager
CM09-00163
1~,.,,~~
v~.
IN THE COUNCIL FOR THE CITY OF ROANOKE, VIRGINIA
The 21st day of September, 2009.
No. 38603-092109.
A RESOLUTION authorizing the appropriate City officials to execute, upon certain temlS and
conditions, a 2009-2012 Homelessness Prevention and Rapid Re-Housing Program ("HPRP") funded
Agreement with the Council for Community Services ("CCS") that will put the funds in place for the CCS
to carryout its homeless prevention and re-housing activities pursuant to the plan approved by the
Department of Housing and Urban Development.
WHEREAS, by Resolution No. 38439-050409, the Council of the City of Roanoke, Virginia,
("Council") approved the amendment to the City's Consolidated Plan, allowing the use of HPRP funds to
provide homelessness prevention and rapid re-housing assistance to be delivered by partnering agencies
, participating in a Community Housing Resource Center, made available through the American Recovery
_ and Reinvestment Act of 2009; and
WHEREAS, by Resolution No. 38439-050409 and by Budget Ordinance No. 38440-050409,
Council accepted and appropriated the HPRP funds.
THEREFORE, BE IT RESOLVED by Council that the City Manager, and the City Clerk, are
hereby authorized to execute and attest, respectively, on behalf of the City, a 2009-2012 HPRP-funded
Agreement with CCS, approved as to form by the City Attomey, within the limits of funds and for the
purposes as are more particularly setforth in the City Manager's letter dated September 21,2009.
ATTEST:
~h1.~
City Clerk.
R-HPRP Agreement-CCS,doc
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, S.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: (540) 853-1138
City Web: www.roanokeva.gov
September 21, 2009
'"
Honorable David A. Bowers, Mayor
Honorable Sherman P. Lea, Vice Mayor
Honorable M. Rupert Cutler, Council Member
Honorable Gwendolyn W. Mason, Council Member
Honorable AnitaJ. Price, Council Member
Honorable Court G. Rosen, Council Member
Honorable David B. Trinkle, Council Member
Dear Mayor Bowers and Members of City Council:
Subject: 2009-2012 HPRP-funded
Agreement with Council of
Community Services (CCS)
Background:
In response to the current economic conditions, Congress passed and the
President signed into law the American Recovery and Reinvestment Act of 2009
(ARRA, also known as the Stimulus Package), providing $787 billion in funding
and tax relief. As part of the ARRA, $1.5 billion in Homelessness Prevention
and Rapid Re-Housing Program (HPRP) funds is being made available to states
and communities. From these funds, the U.S. Department of Housing and
Urban Development (HUD), which administers the funds under the HPRP
program, designated $766,017 for the City of Roanoke. At its May 4, 2009,
meeting, after consideration of public comments, Council approved by
Resolution No. 38439-050409, the project approach proposed by the Council of
Community Services for implementing a Community Housing Resource Center
for submission for HUD approval. HUD approval to use the HPRP funds in this
manner has been received and the HUD-City grant agreement providing access
to the funds has been signed.
Honorable Mayor and Members of City Council
September 21, 2009
Page 2
Considerations:
The action recommended in this letter implements the HPRP approach
authorized by Council in the above-referenced resolution. Council action is
needed for the City Manager to execute a subgrant agreement that will put the
funds in place for the Council of Community Services (CCS) to carryout its
homeless prevention and re-housing activities pursuant to the plan approved by
HUD.
Recommended Actions:
Authorize the City Manager to execute a 2009-2012 HPRP-funded Agreement
with CCS, similar in form and content to the draft attached to this report, and
approved as to form by the City Attorney.
Respectfully submitted,
Darlene L. Burcham
City Manager
DLBjslp
Attachment
c: Stephanie M. Moon, City Clerk
William M. Hackworth, City Attorney
Ann H. Shawver, Director of Finance
R. Brian Townsend, Assistant City Manager for Community Development
Thomas N. Carr, Director of Planning, Building and Development
Frank E. Baratta, Budget Team Leader
CM09-00 161
AGREEMENT
This agreement is made and entered into as of the 21 st day of September, 2009, by and between the
following parties: .
The Grantee
City of Roanoke, Virginia
215 Church Avenue, S.W.
Roanoke, Virginia 24011
The Subgrantee
Council of Community Services
502 Campbell Avenue, SW
Roanoke, Virginia 24016
WITNESSETH
WHEREAS, by Resolution No. 38439-050409, the Council of the City of Roanoke, Virginia, ("Council")
approved the amendment to the City's Consolidated Plan, allowing the use ofHome1essness Prevention
and Rapid Re-Housing Program ("HPRP") funds to provide home1essness prevention and rapid re-
housing assistance to be delivered by partnering agencies participating in a Community Housing Resource
Center ("CHRC"), made available through the American Recovery and Reinvestment Act of
2009("ARRA"); and
WHEREAS, by Resolution No. 38439-050409 and by Budget Ordinance No. 38440-050409, Council
accepted and appropriated the HPRP funds; and
WHEREAS, by Resolution No. -092109, Council approved the execution of a subgrant agreement
("Agreement") between the Grantee and the Subgrantee;
NOW, THEREFORE, the parties hereto mutually agree as follows:
1. SCOPE OF SERVICES:
a. General Description of the Proiect - Activities to be undertaken by the Subgrantee under
this Agreement shall be known as the "Community Housing Resource Center" ("the
Center" or "CHRC") and shall have as their purpose to provide services that prevent
individuals and families from becoming homeless in addition to services that will rapidlyre-
house those who are currently homeless.
b. Subgrantee Role and Responsibilities - The Subgrantee shall be the operator ofthe Center
and shall be responsible for managing the day-to-day activities of the Center and for
compliance with the terms and conditions of this Agreement. Services required hereunder
will be performed by the Subgrantee and partner agencies under the Subgrantee's
supervision, as described in Memoranda of Understanding (MOUs) incorporated herein by
reference. General responsibilities of the Subgrantee and its partners shall include:
outreach, counseling, referrals to providers, eligibility certification; financial and
performance progress reporting; Homeless Management Information System (HMIS) data
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entry, training, collection and reporting; client assistance plan development and case
management; funds accounting and reimbursements to providers; and direct client
assistance, including payments to vendors for eligible expenses. The Subgrantee shall
provide all personnel required to ensure the successful performance of its role and
responsibilities under this Agreement. Such personnel may, to the limit of the funds
provided under Section 2, Budget, include paid staff and volunteers reimbursed for their
reasonable costs incurred in assisting the Project. Such personnel shall not be employees of
or have any contractual relationship with the Grantee.
c. Collaboration - It is understood that the Subgrantee is undertaking the activities described
in this Agreement through a collaborative effort with homeless shelter providers and local
supportive service organizations that provide services that help prevent individuals and
families from becoming homeless. In addition, the Subgrantee will ensure that each ofthe
partnering agencies provides a staff member at the CHRC on a regular, rotating basis to
assist in providing these services. The Subgrantee, in consultation with the Grantee, shall
develop MOUs that outline the commitment ofservice providers and their relationships with
the CHRC. Moreover, the Subgrantee agrees that this collaboration will continue through
the duration of this Agreement.
d. Client Eligibility - In order for a client to receive any type of HPRP assistance, the
Subgrantee shall ensure that the individual or family, whether homeless or temporarily
housed:
(1) has at least an initial consultation with a case manager or other authorized
representative who can determine the appropriate type of assistance to meet their
needs;
(2) is at or below 50 percent ofthe Area Median Income (see Attachment C for Income
Eligibility Guidelines); and
(3) is either:
(a) homeless; or
(b) at risk oflosing its housing AND no appropriate subsequent housing options
have been identified and the household lacks the financial resources and support
networks needed to obtain immediate housing or remain in its existing housing.
For the purposes ofthis agreement, an eligible "family" includes individuals who are related
by birth, marriage or adoption. The determination of eligibility is based upon the income of
all members of the family. A single individual is considered a "family of one". An eligible
"household" includes all individuals who live in a unit that is considered their principal
residence. The determination of eligibility is based upon the income of all members
comprising the household.
e. Eligibility for Use ofHPRP Funds - The activities to be performed under this Agreement
are eligible uses of the HPRP funds pursuant to the following:
(1) Eligible HPRP Activities: Financial Assistance; Housing Relocation and Stabilization
Services; Data Collection and Evaluation; and Administrative Costs. (Section IY.A. of
the HPRP Notice)
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f. Eligible Activities
(1) Financial Assistance:
( a) Short - and Medium-Term Rental Assistance - The S ubgrantee, in consultation
with its partners, shall verifY and document the individuals' risk ofhome1essness
that qualifies them for receiving short-term and/or medium-term rental
assistance. Short-term rental assistance shall not exceed rental costs accrued
over a period of3 months. Medium-term rental assistance shall not exceed the
actual rental costs accrued over a period of 4 to 18 months. The Subgrantee, in
consultation with its partners, shall evaluate and certifY the eligibility o fpro gram
participants at least once every 3 months for all persons receiving medium-term
rental assistance. No program participant shall receive more than 18 months of
rental assistance. Also, rental payments shall be made only to the landlords.
1. Rent Reasonableness and Determinations - "Rent Reasonableness" shall
mean that the total rent charged for a unit must be reasonable in relation
to the rents being charged during the same time period for comparable
units in the private unassisted market and must not be in excess of rents
being charged by the owner during the same time period for comparable
non-luxury unassisted units. (see Attachment D for Rent Reasonableness
Checklist and Certification)
11. Rental Habitability Inspections - The Subgrantee shall conduct initial and
any appropriate follow-up inspections of housing units into which a
program participant will be moving. Units shall be inspected on an annual
basis and upon a change of tenancy. The minimum habitability standards
are outlined in Attachment F, "Habitability Standards".
(b) Rental Arrearages - The S ubgrantee may use rental assistance to pay for up to 6
months of rental arrears, only if the payment enables the client to: 1) remain in
the housing unit for which the arrears are being paid or 2) move to another unit.
The number of months paid towards rental arrears shall be included in
determining the total period of rental assistance being provided, not to exceed
18 months.
( c) Other Financial Assistance Services- The S ubgrantee may use HPRP funds for
other types of financial assistance such as security and utility deposits, utility
payments, moving costs and hotel/motel vouchers. No program participant
shall receive more than 18 months of financial assistance. Payments shall be
made only to third-parties (i.e. landlords, utility and moving companies, hotels,
etc.).
(2) Housing Relocation and Stabilization Services - The Subgrantee may use HPRP
funds for services that assist program participants, with housing stability and
placement. These services shall be limited to case management activities, such as
counseling; developing, securing and coordinating services; monitoring and evaluating
pro gram participant pro gress; assuring that pro gram participants' rights are protected;
and developing an individualized housing and service plan, including a path to
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permanent housing stability. Other eligible activities under this section shall include
outreach and engagement; housing search and placement, legal services; and credit
repaIr .
(3) Data Collection and Evaluation - The Subgrantee may use HPRP funds for data
collection and reporting which may include the purchase ofHMIS software and/or
user licenses, leasing or purchasing of computer equipment, staffing associated with
the operation of the HMIS, including training; and the cost of participating in HUD
research and evaluation of the program.
(4) Administrative Costs - The Sub grantee may use HPRP funds for administrative costs
which may include, but are not necessarily limited to, the portion of staff salaries and
benefits for time engaged in general administrative duties such as preparing and
submitting reports, timesheets, and payment reimbursement requests, funds
accounting; and training for staffwho will administer the program or case managers,
as long as the training is HPRP-related. Administrative costs shall not exceed 5%
($38,300) ofthe grant.
g. Performance Expectations - The efforts of the Subgrantee pursuant to the activities set
forth under this Agreement are expected to achieve the following.
(1) HUD Outcome Measurement: The primary outcome addressed by this program with
respect to the HUD Performance Measurement System is to:
· Create a suitable living environment through access to new services for the
homeless and individuals who are at risk of becoming homeless.
(2) Specific Quantifiable Objectives: It is expected that this project will achieve the
following:
· By June 30, 2010, the Center shall have assisted 75 families, including single
,individuals considered families of one, with homelessness prevention or rapid re-
housing assistance.
· By June 30, 2011, the Center shall have assisted 225 families (cumulatively),
including single individuals considered families of one, with home1essness
prevention or rapid re-housing assistance.
· By June 30, 2012, the Center shall have assisted 375 families (cumulatively),
including single individuals considered families of one, with home1essness
prevention or rapid re-housing assistance.
h. Period of this Agreement - This Agreement shall be effective as of July 23, 2009, and,
unless amended, shall end July 22,2012.
1. CHRC Staffing - The Subgrantee may use HPRP funds to hire the following staff, who
shall be identified to, and compensated at reasonable rates determined in consultation with,
the Grantee:
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(1) Coordinator - The Subgrantee shall hire and train a full-time coordinator to provide
intake, assessment, referrals and other related services. (see Attachment E for job
description)
(2) Housing Resource Specialist - The Subgrantee shall hire and train a full-time housing
resource specialist to provide assistance to individuals and families who are in need of
housing and other related services. (see Attachment E for job description)
(3) Part-time HMIS Specialist -- The Subgrantee shall hire and train a part-time HMIS
Specialist to provide training and technical assistance to those CHRC partners joining
the HMIS and assist with developing reports. (see Attachment E for job description)
2. BUDGET
a. Grantee Funding Provided - Unless amended, the total amount ofHPRP funds provided by
the Grantee under this Agreement shall not exceed $766,017.00, subject to the limitations
set forth Section 2.b.
b. Limitations - Of the amount indicated in Section 2.a.:
(1) Not more than $400,000.00 may be used for "Financial Assistance" as described in
Section 1.[(1) above;
(2) Not more than $252,717.00 may be used for "Housing Relocation and Stabilization
Services" costs as described in Section 1.[(2) above;
(3) Not more than $75,000.00 may be used for "Data Collection and Evaluation" costs as
described in Section 1.[(3) above; and
(4) Not more than $38,300.00 (5%) maybe used for "Administrative" costs as described
in Section 1.[(4) above.
c. Staff and Volunteer Costs Distribution - The expenses for Subgrantee staff wages and
benefits and reimbursements to volunteers whose efforts are required to implement and
oversee the Project shall be charged to the categories of eligible activities set forth in
Section 1.[ above in proportion to the benefits derived by each activity category.
3. DISBURSEMENTS OF FUNDS
a. It is anticipated that the Grantee will draw HPRP funds from the U.S. Treasury on an
advance basis. An initial draw will be made on or about October 1,2009, with a second
draw to be made on or about October 25,2009. Thereafter, draws are anticipated to be
made on a monthly basis on or about the 25th of each month. The Grantee may consider
additional draws each month during the early months ofthe project as experience with the
demand for services develops, and throughout the project to address circumstances of
extraordinary levels of need to provide client assistance or other extraordinary needs.
However, absent such circumstances, monthly draws shall be the standard.
b. The amount of the initial and each subsequent draw shall be $22,530.00, which is equal to
one thirty-fourth (1134) of the total funds, reflecting the total number of monthly draws
available to be made through June 30, 2012. The amount of such draws maybe adjusted,
individually or collectively, as experience with demand develops and needs dictate. With
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the exception of the initial draw, the Grantee shall disburse funds to the Subgrantee on or
about the first day of each month.
c. Unless otherwise required by the Grantee, the Subgrantee shall deposit funds received from
the Grantee into an interest-bearing account. As part ofmontWyreporting descnbed below,
, the Subgrantee shall track and remit interest earned on deposits to the Grantee for return to
the U.S. Treasury..
'd. For the purposes ofthe project, the Subgrantee's montWy financial transactions shall close
on the 25th calendar day or the first business day thereafter. On the 1 st of the following
month or the first business day thereafter, the Subgrantee shall submit to the Grantee a
montWy financial report reconciling funds received from the Grantee and expended during
the reporting period and cash on hand remaining at the end of the reporting period. The
report shall include a journal voucher prescribed by the Grantee distributing the total
expenditures by category to the individual accounts established by the Grantee to separate
the various uses of the funds. The reconciliation shall be accompanied by copies of
supporting documentation, in form and content satisfactory to the Grantee, such as: time
and payroll summaries for staff salaries and benefits; vouchers, mileage logs or other
records ofreimbursements made to volunteers; and vendor invoices, payment vouchers or
other records for payments related to client assistance. MontWy financial reports shall be
submitted to the HUD Community Resources Division, 215 Church Avenue, SW, Room
305 North, Roanoke, VA 24011.
e. Prior to disbursing the second and subsequent advances to the Subgrantee, the Grantee shall
review the reconciliation and supporting documentation received from the Subgrantee to
verify that all expenditures from the previous advance have been for allowable costs. The
Subgrantee shall repay to the Grantee any funds that are found on review to have been
expended for unallowable costs. No advance shall be disbursed while repayment from the
Subgrantee of any disallowed costs remains pending. No further advance shall be made
without proper receipt of the reconciliation and supporting documentation from the '
Subgrantee.
f The Subgrantee shall act with due diligence to minimize the cash on hand at the end ofeach
reporting period. In the event of a build-up of cash on hand, the Grantee may, in
consultation with the Subgrantee, reduce or temporarily suspend draws from the U.S.
Treasury or take such other actions as may be warranted to restore cash on hand to a level
acceptable under the federal rules.
g. A final draw from the U.S. Treasury by the Grantee is anticipated on June 25,2012. The
Subgrantee shall ensure that payments for all expenditures under this Agreement are made
on or before July 22,2012. Any funds disbursed to the Subgrantee and not expended by
July 22, 2012, shall be returned to the Grantee in accordance with Sections 8, 9 and 28
below.
4. RECORDS REQUIREMENTS
a. Records to be maintained - At a minimum, the Subgrantee shall maintain financial and
project records complying with the requirements set forth in the HPRP Notice, as
applicable.
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b. Period of record retention - The Subgrantee shall retain financial and project documents
and records pertaining to this Agreement for a period offour (4) years or the conclusion of
any legal or administrative process requiring their use, whichever is later.
c. Access to records - The Grantee and other entities shall have access to financial and project
documents and records pertaining to this Agreement in compliance with the applicable
requirements of24 CFR 84.53.
d. Confidentiality - The Subgrantee shall ensure the confidentiality of records pertaining to
any individual provided with assistance; and that the address or location of any assisted
housing will not be made public, except to the extent that this prohibition contradicts a
preexisting privacy policy of the Grantee.
5. REPORTING REQUIREMENTS
a. Federal Reporting Requirements
(1) HMIS Reports - The Subgrantee shall submit HMIS Reports to the Grantee which
should include client-level data, such as the number of persons served and their
demographic information. Such reports shall comply with the requirements set forth in
the revised 2009 HMIS Data and Technical Standards Notice.
(2) Performance Reports - The Subgrantee shall submit to the Grantee the following
reports in a format acceptable to the Grantee's Department of Planning, Building and
Development:
(a) Initial Report - The initial report shall cover the period between the date
specified in Section 1.h. ofthis agreement and September 25,2009. The report
shall be cumulative and include the amount expended for each of the four
eligible activities referred to in Section 1.f of the agreement, including the
estimated number of unduplicated individuals and families served and the
estimated number of new jobs created and jobs retained. The report sha11be
submitted to the Grantee no later than October 1,2009.
(b) Monthly Performance Reports - The monthly report shall include at least the
minimum requirements specified in paragraph a.(2)(a) ofthis section, and shall
also include challenges to effective program operation and other data items.
The 25th ofthe month shall be the cut-off for data to be included in the report,
which shall be submitted to the Grantee by the 15t ofthefollowing month, or the
next business day thereafter.
(c) Annual Performance Reports - The annual performance report shall include at
least the minimum requirements specified in paragraphs a.(2)( a) and a.(2)(b) of
this section, and shall also include outcomes related to housing stability. The
reports shall be submitted to the Grantee within 45 days after the end of the
federal fiscal year, with the first annual report being due on November 14,2010.
b. Local Reporting Requirements -- The Subgrantee agrees to submit any other reports or
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documentation as requested by the Grantee concerning activities covered under this
agreement.
6. MONITORING
The Subgrantee shall monitor the progress ofthe project covered by this Agreement, and shall
submit appropriate reports to the Grantee's Department of Planning, Building and Development.
In addition, during the period of this Agreement, the Grantee shall monitor the Subgrantee's
performance and financial and programmatic compliance as part of disbursement processing and
other desk reviews, on-site reviews and/or other means, as appropriate.
7. ANNUAL AUDIT
a. Local Audit Po licy - Pursuant to City Council policy adopted under Resolution No.3 7281-
010306, nonprofit entities existing for at least two years and with an annual budget
exceeding $50,000 are required to perform an annual independent audit. As such, the
Subgrantee is subject to this audit requirement.
b. Federal Audit Requirements and Limitations - Entities expending more than $500,000 in
federal funding in a fiscal year are required to undergo an annual independent audit of the
expenditures under this Agreement complying with the provisions offederal OMB Circular
A-133.
(1) For Subgrantees that meet' this minimum expenditure threshold and are required to
conduct the A-133 audit, the increase in the Subgrantee's audit costs attributable to
this requirement are allowable administrative costs under this Agreement. Submission
ofthe independent audit required for federal purposes satisfies both the Council and
federal requirements.
(2) For Subgrantees that do not meet this minimum expenditure threshold and are not
required to conduct the A-133 audit, the increase in the Subgrantee's audit costs
attributable to the local audit policy are not allowable costs under this Agreement.
However, an independent audit to comply the local audit policy must be completed
and submitted.
c. Audit Submission - The Subgrantee shall submit a copy ofthe independent audit required
for local and/or federal purposes within the timeframes provided by federal OMB Circular
A-133. The copy of the audit shall be submitted to the HUD Community Resources
Division, 215 Church Avenue SW, Roanoke, VA 24011.
8. PROGRAM INCOME:
"Program income" means gross income received by the Grantee or Subgrantee directly generated
from the use ofHPRP funds. Program income from any and all sources shall be submitted to the
Grantee within five (5) days of its receipt by the Subgrantee. No program income is expected.
9. REVERSION OF ASSETS
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Upon expiration or termination of this Agreement, including any amendments thereto, the
Subgrantee shall transfer to the Grantee any HPRP funds or Program Income on hand at the time
of expiration or termination and any accounts receivable attributable to the use ofHPRP funds.
10. SUSPENSION AND TERMINATION
.In the event the Subgrantee materially fails to comply with any term of the Agreement, the
Grantee may suspend or terminate, in whole or in part, this Agreement or take other remedial
action in accordance with 24 CFR 85.43. No payment will be made for expenses incurred after
Subgrantee's receipt ofnotice of termination, except those expenses incurred prior to the date of
notice that are necessary to curtailment of operations under this Agreement. The Agreement may
be terminated for convenience in accordance with 24 CFR 85.44.
11. COMPLIANCE WITH FEDERAL REGULATIONS
The Subgrantee agrees to abide by the HUD conditions for HPRP programs as set forth in the
HPRP Notice and all other applicable federal regulations relating to specific programs performed
hereunder. Further, the Subgrantee agrees to require compliance with applicable federal
regulations ofthe contractor by agreement.
12. SECTION 504:
The Subgrantee agrees to comply with any federal regulation issued pursuant to compliance with
the Section 504 of the Rehabilitation Act of 1973, as amended which prohibits discrimination
against the disabled in any federal assisted program.
13. OTHER PROGRAM/PROJECT REQUIREMENTS
In addition to other requirements set forth herein, the Subgrantee shall likewise comply with the
applicable provisions ofthe HPRP Notice, in accordance with the type ofproject assisted. Such
other requirements includ~, but are not necessarily limited to, the following.
a. Conflicts of Interest -- In accordance with 24 CFR 85.36(b)(3) and 84.42, no covered
individual who exercises any functions or responsibilities with respect to the program during
his tenure, or for one (1) year thereafter, shall have any interest, direct or indirect, in any
contract or subcontract, or the proceeds thereof, for work to be performed in connection with
the program assisted under this Agreement. The Subgrantee shall incorporate, or cause to be
incorporated, in any contracts or subcontracts pursuant to this Agreement a provision
prohibiting such interest pursuant to the purposes of this section.
b. Environmental standards -- The activities under this Agreement are categorically excluded
from the requirements ofthe National Environmental Policy Act of 1969 (42 U.S.C. 4321)
and are not subject to environmental review under the related laws and authorities.
c. Affirmatively Furthering Fair Housing -- In accordance with requirements and standards set
forth in section 808(e)(5) of the Fair Housing Act, the Subgrantee shall have a duty to
affirmatively further fair housing opportunities for classes protected under the Fair Housing
Act.
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d. Lead- Based Paint Requirements -- All activities under this Agreement shall be conducted in a
manner consistent with HUD lead-based paint guidelines and requirements in 24 CFR
570.608.
e. Uniform Administrative Requirements -- The Subgrantee shall comply with the requirements
and standards set forth in 24 CFR 84, and all applicable HPRP and other federal regulations
pertaining to the activities performed under this Agreement.
f. Equal Participation of Religious Organizations -- The Subgrantee agrees that no funds
provided under this Agreement shall be used to support any inherently religious activities such
as worship, religious instruction, or prose1ytization - the act of attempting to convert people
to another opinion and, particularly, another religion.
14. EQUAL EMPLOYMENT OPPORTUNITY
Non-Discrimination: During the performance of this Agreement, the Subgrantee agrees:
a. The Subgrantee will not discriminate against any employee or applicant for employment
because of race, religion, color, sex, national origin, age, disability, or any other basis
prohibited by state law relating to discrimination in employment, except where there is a
bona fide occupational qualification reasonably necessary to the normal operation ofthe
Subgrantee. The Subgrantee agrees to post in conspicuous places, available to employees
and applicants for employment, notices setting forth the provisions ofthis nondiscrimination
clause.
b. The Subgrantee, in all solicitations or advertisements for employees placed by or on behalf
of the Subgrantee, will state that such Subgrantee is an equal opportunity employer.
c. Notices, advertisement and solicitations placed in accordance with federal law, rule or
regulation shall be deemed sufficient for the purpose of meeting the requirements of this
section.
15. DRUG-FREE WORKPLACE
The Subgrantee will: (i) provide a drug-free workplace for the Subgrantee's employees; (ii) post
in conspicuous places, available to employees and applicants for employment, a statement
notifYing employees that the unlawful manufacture, sale, distribution, dispensation, possession, or
use of a controlled substance or marijuana is prohibited in the Subgrantee's workplace and
specifYing the actions that will be taken against employees for violations of such prohibition; and
(iii) state in all solicitations or advertisements for employees placed by or on behalf of the
Subgrantee that the Subgrantee maintains a drug-free workplace. For the purposes of this
subsection, "drug-free workplace" means a site for the performance of work done in connection
with this contract.
16. FAITH-BASED ORGANIZATIONS
Pursuant to ~ 2.2-4343.1 ofthe Code of Virginia (1950), as amended, the City of Roanoke does
not discriminate against faith-based organizations.
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17. COMPLIANCE WITH IMMIGRATION LAW
Pursuant to S 2.2-4311.1 ofthe Code of Virginia, the Subgrantee does not, and shall not during
the performance of this Agreement in the Commonwealth, knowingly employ an unauthorized
alien as defined in the federal Immigration Reform and Control Act of 1986.
18. THIRD-PARTY CONTRACTS
The Grantee shall not be obligated or liable hereunder to any party other than the Subgrantee.
19. INDEMNIFICATION
The Subgrantee agrees and binds itse1fand its successors'and assigns to indemnifY, keep and hold
the Grantee and its officers, employees, agents, volunteers and representatives free and harmless
from any liability on account of any injury or damage of any type to any person or property
growing out of or directly or indirectly resulting from any act or omission of the Subgrantee
including: (a) the Subgrantee's use of the streets or sidewalks of the Grantee or other public
property; (b) the performance under this Agreement; (c) the exercise of any right or privilege
granted by or under this Agreement; or (d) the failure, refusal or neglect of the Subgrantee to
perform any duty imposed upon or assumed by Subgrantee by or under this Agreement. In the
event that any suit or proceeding shall be brought against the Grantee or any of its officers,
employees, agents, volunteers or representatives at law or in equity, either independently or
jointly with the Subgrantee on account thereof, the Subgrantee, upon notice given to it by the
Grantee or any of its officers, employees, agents, volunteers or representatives, will pay all costs
of defending the Grantee or any of its officers, employees, agents, volunteers orrepresentatives in
any such action or other proceeding. In the event of any settlement or any final judgment being
awarded against the Grantee or any of its officers, employees, agents, volunteers or
representatives, either independently or jointly with the Subgrantee, then the Subgrantee will pay
such settlement or judgment in full or will comply with such decree, pay all costs and expenses of
whatsoever nature and hold the Grantee or any of its officers, employees, agents, volunteers or
representatives harmless therefrom.
, 20. INSURANCE REQUIREMENTS
The Subgrantee shall maintain the insurance coverages set forth in Attachment B to this
Agreement and provide the proof of such insurance coverage as called for in said Attachment.
Such insurance coverage shall be approved by the Grantee's Risk Manager, maintained during the
life of the Agreement and shall be effective prior to the beginning of any work or other
performance by the Subgrantee under this Agreement. Additional insured endorsements, if
required, must be received by the Grantee within 30 days ofthe execution ofthis Agreement or as
otherwise required by the Grantee's Risk Manager.
21. INDEPENDENT PARTIES
The relationship between the Sub grantee and the Grantee is not intended in any way to create a
legal agency or employment relationship. Both parties acknowledge that neither is an agent,
partner or employee of the other for any purpose. The Subgrantee shall be responsible for
causing all required insurance, workers' compensation and unemployment insurance to be
provided for all of the Subgrantee's employees and subcontractors. The Subgrantee shall be
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responsible for all actions of the Subgrantee, its employees, agents and any ofthe Subgrantee's
subcontractors, and that they are properly licensed.
22. SUCCESSORS
This Agreement shall be binding upon each ofthe parties, and their assigns, purchasers, trustees,
and successors.
23. ENTIRE AGREEMENT
This Agreement, including all of its Attachments, represents the entire agreement between the
parties and shall not be modified, amended, altered or changed, except by written agreement
executed by the parties.
24. AMENDMENTS
,The Grantee may, from time to time, require changes in the obligations of the Subgrantee
hereunder, or its City Council may appropriate further funds for the implementation of this
project. In such event or events, such changes which are mutually agreed upon by and between
the Grantee and the Subgrantee shall be incorporated by written amendment to this Agreement.
25. GOVERNING LAW
This Agreement shall be governed by laws ofthe Commonwealth of Virginia.
26. AVAILABILITY OF FUNDS
HPRP funding to be made available by the Grantee under this Agreement is contingent upon
necessary appropriations by the U.S. Congress. In the event that sufficient funds are not
appropriated, at the sole discretion ofthe Grantee, this Agreement may be terminated in whole or
in part.
27. ANTI-LOBBYING
To the best ofthe Subgrantee's knowledge and belief, no federal appropriated funds have been
paid or will be paid, by or on behalf 0 fit, to any persons for influencing or attempting to influence
an officer or employee of any agency, a Member of Congress, an officer or employee of
Congress, or an employee of a Member of congress in connection with the awarding of any
Federal contract, the making of any Federal grant, the making of any Federal loan, the entering
into of any cooperative agreement, and the extension, c:ontinuation, renewal, amendment, or
modification of any Federal contract, grant, loan, or cooperative agreement. If any funds other
than Federal appropriated funds have been paid or will be paid to any person for influencing or
attempting to influence an officer or employee of any agency, a Member of Congress, an officer
or employee of Congress, or an employee of a Member of Congress in connection with this
Agreement, the Subgrantee will complete and submit Standard Form-LLL, "Disclosure Form to
Report Lobbying," in accordance with its instructions.
28. NOTICE:
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Any notice, request, or demand given or required to be given under this Agreement shall, except
as otherwise expressly provided herein, be in writing and shall be deemed duly given only if
delivered personally or sent by certified mail, return receipt requested to the addresses below.
To the Grantee:
Darlene L. Burcham, City Manager
Room 364, Noel C. Taylor Municipal Building
215 Church Avenue, SW
Roanoke, Virginia 24011
A copy of all such notices shall be provided to the Grantee's
Project Manager: Sherman Pennix, HUD Community
Resources Division, 215 Church Avenue, SW, Room 305
North, Roanoke, VA 24011.
To the Subgrantee:
Pamela Kestner-Chappelear, President
Council of Community Services
502 Campbell Avenue, SW
Roanoke, Virginia 24016
Notice shall be deemed to have been given, if delivered personally, upon delivery, and if mailed,
upon the third business day after the mailing thereof
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IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the day and year
hereinabove written:
ATTEST:
FOR THE GRANTEE:
By
By
Stephanie M. Moon, City Clerk
Darlene L. Burcham, City Manager
ATTEST:
FOR THE SUBGRANTEE:
By
W. Lee Wilhelm, Secretary of the Board
By
Pamela Kestner-Chappelear, President
APPROVED AS TO CDBG ELIGIBILITY
APPROVED AS TO FORM
Dept. ofPta:nning, Building and Development
Assistant City Attorney
APPROVED AS TO EXECUTION
APPROPRIATION AND FUNDS
FOR THIS CONTRACT CERTIFIED
Assistant City Attorney
Director of Finance
Date
Accounts#35-R09-0942-5558 ($38,300.00)
35-R09-0942-5559 ($75:000.00)
35-R09-0942-5560 ($300,000.00)
35-R09-0942-5561 ($200,000.00)
35-R09-0942-5562 ($100,000.00)
35-R09-0942-5563 ($52,717.00)
P'HJ'P 14 (If?~ P"l1P"
Attachments
Attachment A - Beneficiary Demographics Report
Attachment B - Insurance Requirements
Attachment C - Income Eligibility Guidelines
Attachment D - Rent Reasonableness Checklist and Certification
Attachment E- Job Descriptions
Attachment F - Habitability Standards
P::l(TP 1" "f?':\ P::l(TP"
Attachment A
Beneficiary Demographics Report
Accompanying the monthly narrative report, the Subgrantee shall report the demographics of persons
served in the format provided below.
DIRECT BENEFICIARY REPORT
Program / Activity Name Reporting Period
1 Counts by: -1L Households or - Persons?
2 Number of New Participants this Period (if applicable):
CUMULATIVE TOTAL PARTICIPANTS (Unduplicated)
3 BENEFITING FROM ACTIVITY:
(Beginning 07/01/09 - Ending 06/30/10)
INFORMATION BELOW IS BASED ON THE CUMULATIVE TOTAL PARTICIPANTS BENEFITING FROM ACTIVITY
4 RACIAL INFORMATION # TOTAL # HISPANIC
White:
Black/African American:
Asian:
American Indian / Alaskan Native:
Native Hawaiian / Other Pacific Islander:
American Indian / Alaskan Native & White:
Asian & White:
Black/African American & White:
Am. Indian/Alaskan Native & Black/African Am.:
Other Multi-Racial:
TOTAL:
5 # - FEMALE HEAD OF HOUSEHOLD:
6 INCOME INFORMATION (cumulative to date) # TOTAL
< 80% of Median (Low Income Limit) na
< 50% of Median (Very Low Income) na
< 30% of Median na
TOTAL: na
Prepared by: Date Prepared:
Revised 07/22/2005
Page 16 of23 Pages
Attachment B
City of Roanoke
Subrecipient Insurance Requirements
Your attention is directed to the insurance requirements below. Particular attention should be given to Best's ,
Guide rating requirement listed below. Please consult your insurance carrier(s) or broker(s) regarding the
insurance as prescribed and provided herein. Failure to comply with and maintain insurance requirements may
result in the interruption, suspension or termination of the activities under this Agreement.
Type of Insurance Coverage
General Liability Auto Liability Workers'
Compensation
Required by contract? Yes Yes Yes
Workers'
$1,000,000 $250,000 Compensation to
Minimum Limits of Coverage Combined Single Combined Single Statutory Limits;
Limit Per Limit Per $100/500/1 00
Occurrence Accident Employers'
Liability Limit
Minimum Best's Guide Rating A-VII; must be A-VII; must be A-VII; must be an
1 Other Requirements an admitted an admitted admitted insurer
msurer msurer
Additional Insured Yes N/A N/A
Endorsement Required?
Waiver of Subrogation? Yes N/A Yes
Comments None
Any insurance certificates evidencing coverage for which an additional insured endorsement is required
must contain substantially the following language, "The City of Roanoke, its officers, agents, employees
and volunteers are added as additional insureds." Additional insured coverage must be primary and the
city's insurance program must be non-contributory.
Pllo-P, 17 nf,)i Pllo-P"
Attachment C
Income Eligibility Guidelines
50% of Median Income
Family/Household Size Maximum Annualized Gross Income
1 person $21,650
2 persons ' $24,750
3 persons $27,850
4 persons $30,950
5 persons ' $33,450
6 persons $35,900
7 persons $38,400
8 or more persons $40,850
P",o-p 1 R {)f?~ P",o-p<:
Attachment D
RENT REASONABLENESS CHECKLIST AND CERTIFICATION
Proposed Unit UNIT #1 UNIT #2 UNIT #3
ADDRESS
NUMBER OF BEDROOMS
SQUARE FEET
TYPE OF UNIT/CONSTRUCTION
HOUSING CONDITION )
LOCATION/AcCESSIBILITY
I
AMENITIES
UNIT:
SITE:
NEIGHBORHOOD:
AGE IN YEARS
UTILITIES (TYPE)
UNIT RENT
UTILITY ALLOWANCE
GROSS RENT
HANDICAP ACCESSIBLE?
CERTIFICATION:
A. COMPLIANCE WITH PAYMENT STANDARD
PROPOSED CONTRACT RENT + UTILITY ALLOWANCE = PROPOSED GROSS RENT
ApPROVED RENT DOES NOT EXCEED APPLICABLE PAYMENT STANDARD OF
$
B.
RENT REASONABLENESS
Based upon a comparison with rents for comparable units, I have determined that the
proposed rent for the unit []is[ ] is not reasonable.
NAME:
SIGNATURE:
DATE:
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Attachment F
Habitability Standards for HPRP
Organizations providing rental assistance with HPRP funds will be required to conduct initial
and any appropriate follow,..up inspections of housing units into which a program participant will
be moving. Following are the habitability standards that grantees must follow:
(a) State and local requirements. Each grantee or subgrantee under this Notice must ensure that
housing occupied by a family or individual receiving HPRP assistance is in compliance with all
applicable state and local housing codes, licensing requirements, and any other requirements in
the jurisdiction in which the housing is located regarding the condition of the structure and the
operation ofthe housing or services.
(b) Habitability standards. Except for less stringent variations as are proposed by the grantee or
subgrantee and approved by HUD, housing occupied by a family or individual receiving HPRP
assistance must meet the following minimum requirements:
(1) Structure and materials. The structures must be structurally sound so as not to pose any
threat to the health and safety of the occupants and so as to protect the residents from the
elements.
(2) Access. The housing must be accessible and capable of being utilized without unauthorized
use of other private properties. Structures must provide alternate means of egress in case of fire.
(3) Space and security. Each resident must be afforded adequate space and security for
themselves and their belongings. Each resident must be. provided an acceptable place to sleep.
(4) Interior air quality. Every room or space must be provided with natural or mechanical
ventilation. Structures must be free of pollutants in the air at levels that threaten the health of
residents.
(5) Water supply. The water supply must be free from contamination.
(6) Sanitary facilities. Residents must have access to sufficient sanitary facilities that are in
proper operating condition, may be used in privacy, and are adequate for personal cleanliness
and the disposal of human waste.
(7) Thermal environment. The housing must have adequate heating and/or cooling facilities in
proper operating condition.
(8) Illumination and electricity. The housing must have adequate natural or artificial
illumination to permit normal indoor activities and to support the health and safety of residents.
Sufficient electrical sources must be provided to permit use of essential electrical appliances
while assuring safety from fire.
P"up 77 "f71 P"op"
(9) Food preparation and refuse disposal. All food preparation areas must contain suitable space
and equipment to store, prepare, and serve food in a sanitary manner.
, /
(10) Sanitary condition. The housing and any equipment must be maintained in sanitary
condition.
(11) Fire safety.
(i) Each unit must include at least one battery-operated or hard-wired smoke detector, in proper
working condition, on each occupied level of the unit. Smoke detectors must be located, to the
extent practicable, in a hallway adjacent to a bedroom. If the unit is occupied by hearing-impaired
persons, smoke detectors must have an alarm system designed for hearing-impaired
persons in each bedroom occupied by a hearing-impaired person.
(ii) The public areas of all housing must be equipped with a sufficient number, but not less than
one for each area, of battery-operated or hard-wired smoke detectors. Public areas include, but
are not limited to, laundry rooms, community rooms, day care centers, hallways, stairwells, and
other common areas.
P",l1P ?1 of?1 P",l1P,,",
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540)853-2541
Fax: (540) 853-1145
E-mail: c1erk@roanokeva.gov
JONATHAN E. CRAFT
Deputy City Clerk
CECELIA T. WEBB
Assistant Deputy City Clerk
STEPHANIE M. MOON, CMC
City Clerk
September 23, 2009
Municipal Code Corporation
P. O. Box 2235
Tallahassee, Florida 32316
Ladies and Gentlemen:
I am enclosing copy of Ordinance No. 38604-092109 amending and
reordaining Section 14.1-3, Littering, Chapter 14.1, Solid Waste
Management, Code of the City of Roanoke (1979), as amended.
The abovereferenced measure was adopted by the Council, of the City of
Roanoke at a regular meeting held on Monday, September 21, 2009, and is
in full force and effect upon its passage.
Sincerely,
~ Qr" ~<h0
Stephanie M. Moon, CMC
City Clerk
SMM:ew
Attachment
pc: Darlene L. Burcham, City Manager
Ann H. Shawver, Director of Finance
Sherman M. Stovall, Director, Management and Budget
Robert K. Bengtson, PE, Director of Public Works
Mark D. Jamison, P. E., PTOE, Manager, Transportation Division
Frank (Skip) Decker, III, Solid Waste Manager
Cecelia R. Webb, Assistant Deputy City Clerk
L:\CLERK\DATA\CKSMl \Agenda Correspondence\September 21, 2009\September 21 correspondence. doc
:,'\ ~~
<\\ '
"
v\ ~.
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 21st day of September, 2009.
No. 38604-092109.
/
AN ORDINANCE amending and reordaining Section 14.1-3, Littering, of Chapter 14.1,
Solid Waste Management, of the Code of the City of Roanoke (1979), as amended; and
dispensing with the second reading by title of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke as follows:
1. Chapter 14.1, Solid Waste Management, of the Code of the City of Roanoke
(1979), as amended, is hereby amended and reordained, to read and provide as follows:
Sec. 14.1-3. Littering.
* * *
(g) Upon the failure, neglect or refusal of the owner or occupant upon whom
notice has been served pursuant to subsection 14.1-3(f) of the City Code to
comply with such order, the city manager may have the removal performed by
city personnel or a private contractor. The city manager shall keep an account of
the cost for such removal and shall bill the owner or occupant responsible for
placing the solid waste within the right-of-way plus an administrative processing
fee of one hundred dollars ($100.00) in addition to the actual cost and fees
incurred in the removal and disposal of such solid waste. Such administrative
processing fee, however, shall not be added to the cost of removal of loose leaves
that are deposited in the right-of-way by citizens before December 31, 2009. If
such bill is not paid within thirty (30) days, legal action may be instituted for its
collection. Prosecution for failure, neglect or refusal of such person to/remove
such solid waste shall not be barred by the city proceeding to have the work done
in accordance with this section.
2. Pursuant to the provisions of Section 12 ofthe City Charter, the second reading of
this ordinance by title is hereby dispensed with.
ATTEST:
frHJ~ hi. rnoow
City Clerk '~
O-Amending Section 14.1-3 Leaf Collection. doc
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, S.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: (540) 853-1138
City Web: www.roanokeva.gov
September 21, 2009
Honorable David A. Bowers, Mayor
Honorable Sherman P. Lea, Vice Mayor
Honorable M. Rupert Cutler, Council Member
Honorable Gwendolyn W. Mason, Council Member
Honorable AnitaJ. Price, Council Member
Honorable Court G. Rosen, Council Member
Honorable David B. Trinkle, Council Member
Dear Mayor Bowers and Members of City Council:
Subject: Leaf Collection
Background:
At its meeting on September 8, 2009, City Council amended Chapter 14.1,
Solid Waste Management, of the City Code to require that all leaves collected
by citizens for removal and disposal by the City must be placed in either an
automated collection container or plastic bags or recyclable paper bags
which are secured against spillage; that such bagged leaves will be removed
by the City during leaf season; and that the number of bags to be removed
by the City and the duration of leaf season shall be determined by the City
Manager.
City Code Section 14.1-3(g) includes an administrative processing fee that is
charged by the City when owners or occupants, upon whom notice has been
properly served, fail to comply with removal of solid waste from the right-of-
way, necessitating removal by city personnel or a private contractor. This fee
is assessed in addition to the cost of the removal of the waste if it has to be
effected by the City. At its September 8, 2009 work session, City Council
indicated its desire to suspend this $100 administrative processing fee
during the 2009 leaf season, with regard to loose leaves that are improperly
deposited in City rights-of-way, given the newness of the elimination of the
loose leaf removal program and the implementation of the administration fee
with respect to loose leaves that are improperly deposited in the right-of-way.
Honorable Mayor and Members of City Council
September 21 , 2009
Pag e 2
Although the $100 administration fee will be suspended during the 2009 leaf
season, the cost of the loose leaf removal would still be charged to an owner
or occupant who has been given notice and a minimum of 72 hours to
remove the loose leaves.
Recommended Action:
Amend Chapter 14.1-3(g), Solid Waste Management, of the City Code to
suspend the $100 administrative processing fee for removal of loose leaves
that owners or occupants fail to remove from the right-of-way following
proper notification before December 31, 2009.
Respectfully submitted,
Darlene L. Burcham
City Manager
DLB/
c: Stephanie M., Moon, City Clerk
William M. Hackworth, City Attorney
Ann H. Shawver, Director of Finance
Sherman M. Stovall, Director of Management and Budget
Robert K. Bengtson, P.E., Director of Public Works
Mark D. Jamison, P.E., PTOE, Transportation Division Manager
Frank (Skip) Decker III, Solid Waste Manager
\
CM09-OO 164
~
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 21st day of September, 2009.
No. 38605-092109.
A RESOLUTION authorizing payment of supplementary compensation and restoration
of certain benefits to certain employees called to active military duty.
BE IT RESOLVED by the City Council of the City of Roanoke that:
1. The City shall pay, upon request, to any City employee who is a military
"
reservist/national guard and who, between October 1,2009, and September 30,2010, is called to
and serves in active duty related to our country's war on terrorism or natural disasters,
subsequent to that employee's employment with the City, a supplement equal to the difference
between that employee's regular City salary and military base pay plus any other compensation
received for military service. This supplement shall not be paid for any days that regular City
salary must be paid to such employees. Employees shall provide the Department of Human
\
'Resources with the necessary documentation to establish their eligibility for the supplement.
2. Each ,such employee shall be deemed to have earned City vacation, paid and
extended illness leave for the period of such active duty in the same manner as if such employee
had remained in service with the City.
3. For each such employee who returns to service with the City within ninety (90)
days of the conclusion of such active military duty, the City shall pay the City portion of the
health and dental benefit premiums necessary to provide coverage for the employee effective
upon the date of return to service with the City.
ATTEST:
~h1.mo~
, City Clerk ,Y '--'
K:\Tim\measures\R-military leave pay.doc
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, S.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: (540) 853-1138
City Web: www.roanokeva.gov
September 21, 2009
Honorable David A. Bowers, Mayor
Honorable Sherman P. Lea, Vice Mayor
Honorable M. Rupert Cutler, Council Member
Honorable Gwendolyn W. Mason, Council Member
Honorable AnitaJ. Price, Council Member
Honorable Court G. Rosen, Council Member
Honorable David B. Trinkle, Council Member
Dear Mayor Bowers and Members of City Council:
Subject:
Special Military Pay
Background:
Military leave at full pay is limited to fifteen work days per federal fiscal year for
employees of the City of Roanoke who are military reservists or members of the
national guard and who are called to active duty. City Council approved Special
Military Pay on November 5, 2001 and extended it annually thereafter, to
provide supplemental pay for military reservists/national guard called to active
duty and serves related to the war on terrorism. This special Council action was
effective through September 30, 2009, and benefited three City employees
called from reserves/national guard to active duty. As a result of City Council's
action, these employees received a total of $21,134.86 in supplemental pay
during the federal fiscal year October 1, 2008 thru September 30, 2009. There
are thirty-nine reservists/national guard members in ten departments within the
City of Roanoke as full time employees.
Recommended Action:
Approve a special policy to pay military reservists/national guard who are called
to active duty between October 1, 2009 and September 30, 2010 the difference
between their military base pay (including any other related compensation
received from the military) and pay from the City of Roanoke in their current
job. Covered employees would be those reservists/national guard members
who are called to active duty related, to our country's war on terrorism or
natural disaster relief, subsequent to the employee's employment with the City
, Honorable Mayor and Members of City Council
September 21, 2009
Page 2
of Roanoke. This supplemental pay will be provided upon request and with
necessary documentation to the Department of Human Resources. Funding is
available in operating budgets to support this policy.
Respectfully submitted,
Darlene L. Burcham
City Manager
DLB:jsc
c: Stephanie M. Moon, City Clerk
William M. Hackworth, City Attorney
Ann H. Shawver, Director of Finance
Keli M. Greer, Director of Human Resources
'\ I., ~,. . : I
CM09~00 1 67
~
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 21st day of September, 2009.
No. 38606-092109.
AN ORDINANCE to transfer funding from the GRTC Trolley Match and Police
Building Phase II projects; and the Capital Improvement Reserve account to the
Stormwater Utility Consultant Fee project and the Capital Improvement Reserve account,
amending and reordaining certain sections of the 2009-2010 Capital Projects Fund
Appropriations, and dispensing with the second reading by title of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that the following
sections of the 2009-2010 Capital Projects Fund Appropriations be, and the same are
hereby, amended and reordained to read and provide as follows:
Appropriations
Appropriated from General Revenue
Appropriated from General Revenue
Appropriated from 2004B Bond Funds
Appropriated from General Revenue
Contingency
Series 2004B Bonds Capital
Improvement Reserve - Public Buildings
Appropriated from General Revenue
08-300-9717 -9003
08-530-9567 -9003
08-530-9567 -9169
08-"530-9575-9003
08-530-9575-9220
$ (, 50,573)
(, 7,866)
( 214,830 )
7,866
( 89,427)
08-530-9575-9225
08-530-9704-9003
214,830
140,000
Pursuant to the provisions of Section 12 of the City Charter, the second reading
of this ordinance by title is hereby dispensed with.
ATTEST:
Ati1~m."fnb~
, " , City .clerk. ~
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, S.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: (540) 853-1138
City Web: www.roanokeva.gov
7.a.11.
September 21, 2009
Honorable David A. Bowers, Mayor
Honorable Sherman P. Lea, Vice Mayor
Honorable M. Rupert Cutler, Council Member
Honorable Gwendolyn W. Mason, Council Member
Honorable AnitaJ. Price, Council Member
Honorable Court G. Rosen, Council Member
Honorable David B. Trinkle, Council Member
Dear Mayor Bowers and Members of City Council:
Subject: Reallocation of Funding for
Contractual Services and
Capital Project Contingency
Background:
A Request for Proposal (RFP) was issued to secure the services of a consultant
for the purposes of developing a Storm Water Utility Fee. The cost of these
contracted services and ancillary expenses is expected to be $140,000.
Funding to provide the contracted services can be reallocated from residual
funding in the amount of $ 50, 5 73 from the GRTC Trolley Match account and
$89,427 from Capital Project Contingency.
Residual funding in the Police Building - Phase II project account totals
$222,696 and is comprised of bond funding of $214,830 and cash funding
in the amount of $7,866. This funding can be allocated to Capital
Improvement Reserve and will be available for future allocation to eligible
projects.
Recommended Action:
Adopt the accompanying budget ordinance to:
. Transfer $140,000 to a new project account, established in the Capital
Projects Fund by the Director of Finance, for the Stormwater Utility
Fee. Funding sources include $50,573 from the GRTC Trolley Match
account and $89,427 from Capital Project Contingency.
Honorable Mayor and Members of City Council
September 21, 2009
Page 2
. Transfer $214,830 of' 2004B bond funding to an account to be
established for Series 2004B Bonds - Capital Improvement Reserve -
Public Buildings from the Police Building Phase II account.
. Transfer $ 7 ,866 of General Revenue (cash funding) to the Capital
Project Contingency from the Police Building Phase II account.
Respectfully submitted,
Darlene L. Burcham
City Manager
DLB:acm
c: Stephanie M. Moon, City Clerk
William M. Hackworth, City Attorney
Ann H. Shawver, Director of Finance
Sherman M. Stovall, Director of Management and Budget'
CM09-00165
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: c1erk@roanokeva.gov
JONATHAN E. CRAFT
Deputy City Clerk
STEPHANIE M. MOON, CMC
City Clerk
CECELIA T. WEBB
Assistant Deputy City Clerk
September 23, 2009
Joseph H. Maroon, Director
Virginia Soil and Water Conservation of
Department of Conservation and Recreation
203 Governor Street, Suite 302
Richmond, Virginia 23219
Dear Mr. Maroon:
I am enclosing copy of Resolution No. 38607-092109 endorsing and
supporting the comments made by City staff to the Virginia Soil and Water
Conservation Board of the Department of Conservation and Recreation with
regard to proposed amendments to Virginia's Storm water Management
Regulations.
The abovereferenced measure was adopted by the Council of the City of
Roanoke at a regular meeting held on Monday, September 21, 2009.
Sincerely,
~Yln,~
Stephanie M. Moon, CMC
City Clerk
SMM:ew
Attachment
pc: Darlene L. Burcham, City Manager'
Robert K. Bengtson, PE, Director of Public Works
Thomas N. Carr, III, Director, Planning, Building and Development
L:\CLERK\DATA\CKSM1 \Agenda Correspondence\September 21, 2009\September 21 correspondence. doc
~~
~
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 21st day of September, 2009.
No. 38607-092109.
A RESOLUTION endorsing and supporting the comments made by City staff t6 the Virginia
Soil and Water Conservation Board of the Department of Conservation and Recreation (DCR) with,
regard to proposed amendments to Virginia's Stormwater Management Regulations.
WHEREAS, the Board has proposed certain amendments to the State's Stormwater
Management Regulations, 4 V AC 50-60, which could adversely impact the City and similar localities;
WHEREAS, the Board has sought public input on the proposed amendments, and City staffhas
provided the Board extensive comments by letters dated August 21, 2009, and September 16, 2009,
which have been provided to Council by letter from the City Manager dated September 21,2009; and
WHEREAS, Council agrees and concurs with the comments of City staff, believing that th~
proposed amendments would adversely impact the City and its efforts to manage stormwater, and
. wishes to express its support for such comments. )
THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke that:
1. Council hereby endorses and supports City staffs comments on the proposed
amendments to the Virginia Stormwater Management Regulations, as set out in letters to the Board
dated August 21,2009, and September 16, ~009.
2. The City Clerk is hereby directed to forward a certified copy of this Resolution to the
Soil and Water Conservation Board of the Virginia Department of Conservation and Recreation.
ATTEST:
~.~
City Clerk.
K:\Measures\stormwarter managerment 2009.doc
7.a.12.
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, S.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: (540)853-1138
City Web: www.roanokeva,gov
September 21, 2009
Honorable David A. Bowers, Mayor
Honorable Sherman P. Lea, Vice Mayor
Honorable M. Rupert Cutler, Council Member
Honorable Gwendolyn W. Mason, Council Member
Honorable Anita J. Price, Council Member
Honorable Court G. Rosen, Council Member
Honorable David B. Trinkle, Council Member
Dear Mayor Bowers and Members of City Council:
Subject: Proposed Changes to Virginia's
Stormwater Management
Regulations
Background:
On June 22, 2009, the Virginia Soil and Water Conservation Board published
proposed regulations amending the Virginia Stormwater Management Program
(VSMP) Permit Regulations to address water quality and quantity and local
stormwater management program criteria, including implementation of a
statewide permit fee on land development activities. The state conducted a
series of public hearings and accepted written comments on the proposed
amendments to the VSMP. By letter dated August 21, 2009, City staff
submitted comments recommending changes to the proposed amendments
and requested that the state retain the existing VSMP regulations in areas
outside of the Chesapeake Bay watershed. On September 2, 2009, the Soil and
Water Conservation Board published the agenda for its September 17, 2009,
meeting that includes a discussion of additional changes to the proposed VSMP
to address public comments, such as those submitted by City staff, to the
proposed regulations and providing an opportunity for public comment on the
proposed revisions. '
Honorable Mayor and Members of City Council
September 21, 2009
Page 2
Considerations:
On October 1, 2,007 the City Council adopted a new Chapter 11.4, Stormwater
Management, of the Code of the City to address quantity of runoff while adding
new requirements for water quality for stormwater discharges as required by
State regulations (VSMP) and to protect and improve the water quality in the
Roanoke River and its tributaries. This ordinance was prepared in collaboration
with a stakeholder committee that included the Roanoke Regional
Homebuilders Association and an identical ordinance was adopted by Roanoke
County. The proposed amended VSMP includes provisions that staff believes
would be unnecessary and counterproductive to the goals of improved water
quality; that would inhibit the redevelopment of urban areas; and that would
create a system of statewide permit fees that would be insufficient to fund the
operation of the local stormwater management program. A detailed letter
dated September 16, 2009, explaining these concerns and repeating the
request to maintain the current VSMP regulations in areas outside of the
Chesapeake Bay watershed is attached. These additional comments were
presented to the Soil and Water Conservation Board at its September 17, 2009
meeting. If City Council adopts a resolution supporting the expression of these
concerns and recommendations, such resolution will be forwarded to the Board
for its consideration prior to its scheduled action on the proposed regulations
on October 6, 2009.
Recommended Action:
Adopt the attached resolution endorsing the comments contained in the
attached letter dated September 16, 2009, regarding proposed changes to
Virginia's Stormwater Management Program.
Respectfully sub
Darlene L. Bur;
City Manager
Attachment
c: Stephanie M. Moon, City Clerk
William M. Hackworth, City Attorney
Ann H. Shawver, Director of Finance
R. Brian Townsend, Assistant City Manager for Community Development
Robert K. Bengtson, Director of Public Works
Thomas N. Carr, III, Director of Planning, Building and Development
CM09-00 1 71
h,)
September 16, 2009
Mr. Joseph Maroon
Director
Virginia Department of Conservation and Recreation"
203 Governor's Street "
Richmond, Virginia 23219
: ~ . ,
Re: Proposed Amendments to Virginia's Storm~ater Management Regulations
Dear Mr. Maroon:
The City of Roanoke appreciates the DepartfTIerit of Conservation and
Recreation's attention to the comments that the Cifymacie on the proposed amendments
to the Virginia's Stormwater Management Regulatidrisi[4:V AC 50- 60]. The latest
proposal to be discussed at the September 17, 2007 ,SOil ,and Water Conservation Board
meeting is responsive to several of the City's comIl).ents;' but there are still several areas
of the proposed amendments that we believe are imlppropriate. Our continued concerns
are listed in the bullet points below and explained ill~gre~ter,detail in the paragraphs
following the bold headers. '?;!;'c.",;.;:\
,:n
· The proposed changes still do not coordiiiate'with other water quality
requirements being placed on MS4 commmiities.
· The continued imposition of a 20% reduction in phosphorous on sites of an
acre or larger will inhibit redevelomnen~.,qfurban areas.
· The proposed fee system with its required 28% kickback to the state and
increased MS4 fees is insufficient to fund a local stormwater program.
The proposed changes do not coordinate with other,MS4 requirements.
,.;' ,'L, ':'.~il{'u.l\:
Roanoke is an MS4 community, and th~ Ci(Mjil;i~lieves the proposed regulation is
irrationally concentrating on reduction of phosphofl;lS,lpq,clings. The proposal continues
to disregard the MS4's obligation to address T:,t0Dlt,pfliQr:ity pollutants under Section I of
their permit, as well as the MS4' s requirementto ll!~_e,t;th;e!'9ther minimum control
measures under Section II of the permit. Furtijerm0t~;~j,nn~"oanoke the TMDL priority
pollutants are organic or biological agents, and due to,:their inherent chemical and
physical characteristics, are subject to much di,fferel1teIlvironmental fate and transport
processes than inorganic nutrients such as phosphoR.t'~" ,.which remains the focus of the
proposed regulations. :(1: if:; I ,
The regulations will inhibit redevelopment.;;
Roanoke is a developed community wilJ1 Y;~Xy{Fp1ited opportuni~y for green field
development. Both economic and residential growth largely results from the
redevelopment of existing, often highly impep.{:ioB-~~!~il~~ that are frequently brownfields.
,,"'.. ..^'...."~l~...',1."'t~...;. _
) The proposal to require the use of various BestMa1fa,~~p;1ent Practices (BMPs) to reduce
:,.;~ \,.1
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phosphorus, while completely ignoring significant 'f,MRt~pollutants, (sediment, bacteria
and soon PCBs) is at best an inefficient approach to,;\ya.#~rq'uality. Increasing the
required phosphorus discharge reduction from' 10%\'6 200/0 for sites of an acre or greater,
and the method of calculating pre development and :cbpdltions (conditions at the time of
an application), will be a great and potentially'devasf~ting disincentive to revitalization of
our urban core. We continue to recommend retentidi{~tthe current 10% reduction
standard. The state's own analysis indicates th~t th'~..CR~t of achieving the additional
nutrient reduction will be very high, and as such W9:,i~4:iender redevelopment projects
infeasible. The physical limitations of higher (lensiiy\irbanized sites also render the
technical application of these regulations imp~~c~~t;~R\t~~se changes are contrary to
recently adopted legislation (House Bill 3202)whose',*<>.al is higher density, compact,
sustainable development as opposed to the pattern t.-rf:'c;srtburban sprawl that has been at the
root of'declining water quality. 'i' '< t~;,'!iL:;i"
For localities such as the City of Roangke, t~d~Velopment of sites that came into
existence long before stormwater regulations ~xist~d~l~:;~'liiajor, perhaps the major, focus.
The City has expended particularly great effort,s to pt.Qm~te'the redevelopment in core
areas of the City, and both the quality and quantity ptqytsions of the proposed rule stand
to adversely impact the redevelopment of such prop~,i1ies/ Some core properties are also
brownfields, which by definition are already iplpair.~;d,i~nq restoring them to productive
reuse is a critical aspect of water quality impro:velIlei1mihfrastructure and tax base
preservation, and efficient land use. Finding qllalif1~9:buyers and developers for these
sites is already difficult enough, and there shouJd b~;J1Q'additional burdens placed on
restoring them to safe and productive reuse. I:},y r:e~~.~~toping sites localities are better
able to abate or stabilize contaminated lands, whjle:,elim:inating neighborhood blight, and
suburban sprawl, all of which adversely impa~f~a1~r'JcI.~~lity.
r: ':< ;.~;f:,~-;:\,\~~J;{'~'~
For these reasons, provisions should bema<;L~:ip,.'jtl1e proposed regulations that
would provide credits for the positive i'mpactsofredevelopment. Additionally, there
should be a site specific review of stormwatertech1?-ical'<.:riteria for previously developed
sites that would allow for innovative rather th~ pr~,~g!ip.Ji:Ve BMP design and
implementation. These provisions are needed to en~~~'that'both the environmental clean-
up and stormwater pollution prevention goals6fth~~~;pt9jects are addressed in a
comprehensive and maximally beneficial manper.. if\;{:S[i:':n':
;.;}';:JJ,tt'.,. ,
We also continue to recommend modificatiqp~Jo ~ection 4V AC50-60210
Definitions, of the proposed amendments. The City:\~~~:concerns over the revised
definition of predevelopment, which refers toc,ondA#~)li~ that exist at the time that plans
for the land development of a tract of land are'~.:ubrriit.t~,4 to the plan approval authority.
Currently, the City allows a 5 year window fo{~re\4$~l~~ppment sites. As an example: if a
site originally contained a building and was 60.p~:rc~n!~impervious and the building was
demolished and removed 4 years before the sulnri~~~~p!i1i9f the site plan, changing the
impervious percentage to 40 percent, then the pre~ci;~y~T9pment condition used in the
.' ' '\_. ,.: :'. ~.. ' I
calculations may be based on the previous 60:perc~!lt;;,~mpervious area. The reason for
this allowance was that we did not want to penaliz~",'f:prQBerty owner for demolishing an
2
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"
\ .j " .:' :' ,':: -: ~
unsafe/unsightly structure and cleaning up a property;:'1,1he revised definition would
" ,L, +"\.":,.:
eliminate this option in our design manual and wi!lJ~e';i1t,disincentive for redevelopment.
" ~ " t1';:,'':-''\(<: ,:'I? '
The proposed fee system is flawed.:~i:;\h<L '
; .;;,:~.i':i:,:~.:':},'~ ~>, ~~'-'
,;'J." ; .,..\_"-\ .{r.'~ :; .'
The cost of administering these regulafi9ri~,:;,,*i"n::'be high, yet there is no full cost
recovery mechanism provided to local govermhep(f)e~#g tasked with implementation. In
fact, the regulations require the sharing of 28 p,eiceE:(,o(fe.es collected at the local level
with the state. Requirements in the current reg)11ati~n'~ti~~t are not being enforced by
DCR (i.e. plan review, permit issuance, etc) are now'B~iIi'g assigned to the localities along
with a fee system that is inadequate, arbitrary and requires the City to become a
collection agent for the state. Our calculations indicatetpatthe VSMP requirements
cannot be managed in our community at full cost n~tdveiy with the fee limits and reverse
revenue sharing required by the state. ;' .'\ '.!'; \'
,., '~
. ",'
, "
The fee system also double charges some pr0'perties. It is understood that the
proposed fee schedule [4V AC50-60-820] is written:stlc}1 that new lots of a common plan
of development within developments of great~r th:li}',Th!i~cre, but less than 5 acres, will
each have to pay $2,700.00 to obtain a VSMP'perrihtii(the'lots are owned/developed by
someone other then the developer. This is exce'ssiv~;,~~sentially the same property is
being permitted twice, once under the permit for thbh::,b'illmon plan of development, and a
second time under the development of the indiyicfu<ifJtot. An overall stormwater
management plan is required for the common :pla.W'Qf.;,q~yelopment and an erosion and
sediment control plan is required, both to prote~(d9Wii~tr~am waters. What truly is being
accomplished by permitting individual lots that aref:p~f;{)Qf. a common development when
stormwater management parameters have alre~dy be~t('~ppried to the individual lot?
- . ~
The lack of coordination extends to th~area:9~,pre,~cribed fees as well. Section
4V AC50-60-700 is unclear to the City in regards tb,p-o~,the fee can be used. This section
states "Sections 10.1-603.4 and 10.1-605 of the Code'iof; Virginia authorize the
establishment of a statewide fee schedule for land disturbing activities and for municipal
storm sewer systems," yet later in 4V AC50-60-780mtT7Deposit and use of fees - the
proposed regulation states that where these fees are,j99U~cted by a qualifying local entity,
they "...shall be used solely to carry out the 10,ca1 Pf9~~~tn'S, responsibilities pursuant to
Part II and Part III A of this chapter." These secti6nSi~t'e contradictory in that the latter
rules out the use of associated revenues for any~,us~I9~her than for the implementation and
operations of the local program directed at ens4,fing;,9pP1:pliance with the technical criteria
related to land disturbing activities. ,::; ,1{;;::~r'~f".
The proposed fee use restriction ignore~ the:lrre,,~?~:lfor funding to support the
remaining efforts required of localities for co~plianyy,~~itht.he other aspects of their
MS4 permits; i.e. illicit discharge detection an,? elin.#n~tJ,<pn.; public education and
involvement, and the permitee's own development:an4,us~ of stormwater BMPs. As
such, this provision leaves a significant portion of tlH~;}p.9.f:lJity' s relatively recent (July
2008) compliance obligation without a funding soury.y~JJlft still needing considerable
staffing and other resources in order to be botgsucc,e.s~fuland compliant. If the intent of
3
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the proposed new regulation is to provide a re;y~n,l,l~'s()~rce to offset the cost of
implementation of the stormwater program, th~n,'i~i~P.tie needs to be provided for
administratively, by incorporating a compreh~nsiy~::t~~,~tructure into the new regulations.
C 'f? '";:F:~;~,ir
In short, so long as localities agree to Use'rey€rr-6'e,s collected from their
" , .1;,".,/; :t:'y....;.>/ ~.,~ '.<,.:':,.
stormwater management programs, solely for the.orrgoi~g;operation of those same
programs, the state should not mandate how lotaiiti#rtf~'~'cthose same revenues. Such
restriytions ignore the obvious resource needs of th~:,()~~~r'very important aspects of
locally administering a comprehensive stormvYat'er'W~rt~g'~ment program. The proposed
566% increase in our MS4 Permit Fee (from $600 f~t~.4:~906) also is excessive. Especially
when paired with the above noted restrictionsbn ouf'll"si~'Of fees collected from our own
administration of the land disturbance provisions. If~p'~rinit fee increase of this
magnitude is required, it should be either phased in; or'have no restrictions on what
revenue stream the funds come from, or both. · ",;:';,~:
, '. c.;/i\\f:;
The City of Roanoke appreciates DCR's effoH% Clarify aspects of the
stormwater quantity regulations, and to eliminfL~et~e:i~~plication of Chesapeake Bay
watershed standards outside of that area. Ho<<i'ev~t;~~~L.I~espectfully continue to
encourage the Department to retain the storm~~te,t:.g:v\~Fty regulations that currently
apply to areas outside of the Chesapeake Bay WateFsheq'" We also urge the state to
consider its approach to stormwater managem~nt nfp~f~",ili()listically, and to develop
regulations that coordinate all of the requirem~nts tn;~t{ill:~:applicable to MS4
communities. The proposed regulation does nc{t prd~1r2(~:\f9'ra comprehensive stormwater
management program. ,(~ri~;aU'i:'
~:' ~~~r,i;;:::tt(~?"
Sincerely, i';:t":\;:"\ ,
Tom Carr
Director of Planning, Building and Development ''1\\'({ 'd; ,
i~A~~H~I:
pc: Darlene Burcham, City Manager &::-;.:i~~fi,~l
Brian Townsend, Assistant City Managerf~~::if;;!nf~('L
James Grigsby, Assistant City Manager.:, 'i1,i(fft((&L:
h., '~,;'f~:-k.q.',
Bob Bengtson, Director of Public Works ljl;1;;i,:;;'ri;:,
Chris Chittum Planning Administrato~j :';,\k:;~~i;All"
,'.r, ~,,''\~::-'-''~''.:,,:(\r'
DanieIle Bishop, Development Review'Coqt;(H#~tpr
Christopher Blakeman, EnvironmentaLAdn:f\l1~~tf~t,o,r
Virginia Soil and Water Conservation~oarqr;,;;,;}'J '
J . ~.' d', .'".. \-.,.
\~~:~\~;{~,:r.:t.
4
;1;('
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 21st day of September, 2009.
No. 38608-092109.
A RESOLUTION accepting additional U. S. Department of Agriculture (USDA) and
Natural Resources Conservation Service (NRCS) grant funds in the amount of $80,850 for the
replacement of the Wiley Drive Upstream Low Water Bridge Project (Project); authorizing the
/
City Manager to execute any modifications, amendments, and other documents, and to furnish
such additional information as may be required in connection with the City's acceptance of the
additional grant funds; providing $100,000 of City funds for this Project; authorizing the City
Manager to take such further action and execute such other documents as may be necessary to
make such funds available for the Project; and authorizing the City Manager to execute any
additional or necessary documents, and to provide information to anyone as may be needed in
order to administer such grant funds and to complete the Project.
WHEREAS, on April 7, 2008, Council accepted a USDA and NRCS Wildlife Habitat
Incentives Program (WHIP) Funds Grant for the above Project, by Resolution No. 38051-
040708, in the amount of $301,350. The City and the NRCS also entered into a Conservation
Program Contract in connection with the WHIP funds;
WHEREAS, in order to obtain additional funds and assistance for the Project, the City
/
entered into a Partners for Fish and Wildlife Habitat Restoration and Water Quality Improvement
Agreement, dated October 3, 2008, (Partners Agreement) among the City, the U. S. Fish and
Wildlife Service (USFWS), and FishAmerica Foundation (FishAmerica), which Partners
Agreement provided for additional funds for the Project. The USFWS and FishAmerica had a
separate contract that provided for FishAmerica to accept and use funds from USFWS and to
provide assistance for the Project; and
R-Wiley Drive.doc
1
WHEREAS, after receipt of bid responses for the Project, which were more than the
original funding amounts, additional funds were identified, including additional USDNNRCS
grant funds in the amount of $80,850, and a $100,000 City contribution, that will provide
sufficient funding to complete the Project, all as more fully set forth in the City Manager's
September 21,2009, letter to Council.
THEREFORE, BE IT RESOLVED by the Council ofthe City of Roanoke as follows:
1. The City of Roanoke hereby accepts the additional USDA and NRCS grant funds
in the amount of $80,850.
2. The City Manager is authorized to take such further action and execute any and
all modifications, amendments, and other documents, approved as to form by the City Attorney,
and to furnish such additional information as may be required, in connection with the City's
acceptance of the additional grant funds in the amount of$80,850, as mentioned above.
3. That the City will provide $100,000 of City funds for this Project and the City
Manager is authorized to take such further action and execute such documents as may be
necessary, approved as to form by the City Attorney, to make such funds available for the
Project, including any needed amendments or modifications to the Partners Agreement referred
to above, in order to administer the grant funds and complete the Project.
4. The City Manager is authorized to take further action and exec~te any additional
documents with the USDA, NRCS, USFWS, FishAmerica, or other entities that may be
necessary, and to provide information to anyone as may be needed, in order to administer such
grant funds and to complete the Project.
ATTEST: .
City Clerk.
h1.~
R-Wiley Drive.doc
2
~~
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 21st day of September, 2009.
No. 38609-092109.
AN ORDINANCE to appropriate funding from the United States Department of
Agriculture and the Natural Resources Conservation Services and transfer funding from the
Roanoke River Flood Reduction project to the Wiley Drive Upstream Low Water Bridge
Replacement project, amending and reordaining certain sections of the 2009-2010 Capital
Projects Fund Appropriations, and dispensing with the second reading by title of this
ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that the following
sections of the~ 2009-2010 Capital Projects Fund Appropriations be, and the same are
hereby, amended and reordained to read and provide as follows:
Appropriations
Appropriated from General Revenue
Appropriated from Federal Grant Funds
Appropriated from General Revenue
Revenues
Wiley Drive Bridge Replacement
USDAlNRCS
08-51 0-9620-9003
08-530-9520-9002
08-530-9520-9003
$ ( 1 00,000 )
80,850
100,000
08-530-9520-9520
80,850
Pursuant to the provisions of Section 12 of the City Charter, the second reading
of this ordinance by title is hereby dispensed with.
ATTEST:
~hJ. ". b00
City Clerl<. . ~
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, S.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: (540) 853-1138
City Web: www.roanokeva.gov
September 21, 2009
Honorable David A. Bowers, Mayor
Honorable Sherman P. Lea, Vice Mayor
Honorable M. Rupert Cutler, Council Member
Honorable Gwendolyn W. Mason, Council Member
Honorable AnitaJ, Price, Council Member
Honorable Court G. Rosen, Council Member
Honorable David B. Trinkle, Council Member
Dear Mayor Bowers and Members of City Council:
Subject: Acceptance of Additional USDA
Grant Funds for Wiley Drive
Upstream Low Water Bridge
Project, Contribution of City
Funds and Amendment to
Partners Agreement
Background:
On April 7, 2008, Council accepted a United States Department of Agriculture
(USDA) and Natural Resources Conservation Services (NRCS) Wildlife Habitat
Incentives Program (WHIP) Funds Grant for the replacement of the Wiley Drive
Upstream Low Water Bridge (Project), Resolution No. 38051-040708. The
amount of the Grant was $301,350. The City and the NRCS also entered into a
Conservation Program Contract in connection with the WHIP funds mentioned
above.
In order to obtain additional funds and assistance for the Project, the City
entered into a Partners for Fish and Wildlife Habitat Restoration and Water
Quality Improvement Agreement, dated October 3, 2008, (Partners Agreement)
among the City, the U.S. Fish and Wildlife Service (USFWS), and FishAmerica
Foundation (FishAmerica). The Partners Agreement provided for additional
funds for the Project. The USFWS and FishAmerica had a separate contract that
provided for FishAmerica to accept and use funds from USFWS and to provide
assistance for the Project. In cooperation with USFWS and others, City staff
Honorable Mayor and Members of City Council
September 21, 2009
Page 2
developed the plans for the proposed Project. FishAmerica, in cooperation with
USFWS, requested competitive bids for the Project, which were received on June
19, 2009. Three bids were received for the Project construction, which bids
ranged from $977,000 to $1,400,000. However, FishAmerica and USFWS were
able to work with the proposed contractor to arrive at a guaranteed maximum
price of $850,000 for the Project. Thereafter, additional funds were sought to
fund the Project for the $850,000 amount.
The USDA and NRCS has awarded additional grant funds to the City in the
amount of $80,850 to support the Project based on restoration of fish passage
to this section of the Roanoke River. This brings the total USDA and NRCS grant
funds available to the City to $382,200. City Council's acceptance of the
additional $80,850 is needed to make such funds available for the Project.
USFWS has received additional funds, including stimulus funds under the
American Recovery and Reinvestment Act of 2009 to further assist in the
Project. The available funds from the USFWS and the additional WHIP Grant
funds, along with the original WHIP Grant funds to the City, are approximately
$750,000. Therefore, additional local funding in the amount of $100,000 from
the City has been requested to reach the amount of $850,000 needed for this
Project. City staff recommends that the City provide such local funding for this
Project. The funds are available in the Roanoke River Flood Reduction Project
(Account No. 08-510-9620). The Partners Agreement mentioned above will also
need to be amended to reflect the new funding amounts and other needed
revisions to such Agreement. City Council action is needed to approve the
additional local funding and any needed amendments to the Partners
Agreemerit.
Recommendations:
Accept the additional USDA and NRCS grant funds in the amount of $80,850.
Authorize the City Manager to take such further action and execute any and all
modifications, amendments, and other documents, approved as to form by the
City Attorney, and to furnish such additional information as may be required, in
connection with the City's acceptance of the additional grant funds in the
amount of $80,850 as mentioned above.
That the City provide $100,000 of City funds for this Project and authorize the
City Manager to take such further action and execute such documents as may
be necessary, in a form approved by the City Attorney, to make such funds
available for the Project, including any needed amendments or modifications to
the Partners Agreement referred to above in order to administer the grant funds
and complete the Project.
-! ~ . ' . ': I. !, t ._
Honorable Mayor and Members of City Council
September 21, 2009
Page 3
Authorize the City Manager to take further action and execute any additional or
necessary documents with the USDA, NRCS, USFWS, FishAmerica, or other
entities that may be necessary, and to provide information to anyone as may be
needed, in order to administer such grant funds and to complete the Project.
Adopt the accompanying budget ordinance to increase the revenue estimate
and appropriate funding for the Wiley Drive Upstream Low Water Bridge Project
in the amount of $80,850, and to transfer funding in the amount of $100,000
from the Roanoke River Flood Reduction Project to the Wiley Drive Upstream
Low Water Bridge Project..
Respectfully submitted,
Darlene L. Burcham
City Manager
DLB/PCS/lmb
c: Stephanie M. Moon, City Clerk
William M. Hackworth, City Attorney
Ann H. Shawver, Director of Finance
Robert K. Bengtson, PE, Director of Public Works
Philip C. Schirmer, PE, LS, City' Engineer
CM09-00 170
~~
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 21st day of September, 2009.
No. 38610-092109.
AN ORDINANCE to appropriate funding from the Federal and Commonwealth
governments for various educational programs amending and re6rdaining certain
sections of the 2009-2010 School Fund Appropriations, and dispensing with the second
reading by title of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that the following
sections of the 2009~201 0 School Fund Appropriations be, and the same are hereby,
amended and reordained to read and provide as follows:
Appropriations
Teachers
Program Coordinator
Site Manager
Activity Assistants
Retiree Health Credit
Social Security
Retirement
Health/Oentallnsurance
Group Life Insurance
Contracted Services
Pupil Transportation
Mileage
Travel Fares
Subsistence & Lodging
Evaluation
Parental Involvement
Inservice
Books & Subscriptions
GEO Resource Materials
Materials & Supplies
Testing Fees
Instructional Staff
Social Security
Academic Coach
Retiree Health Credit
Social Security
Virginia Retirement System
Group Life Insurance
Academic Coach
Retiree Health Credit
Social Security
Virginia Retirement System
Group Life Insurance
Academic Coach
Retiree Health Credit
Social Security
Virginia Retirement System
Group Life Insurance
302-110-1102-0210-1580-61100-41121-3-05 $
302-110-1102-0210-1580-61100-41124-3-05
302-110-1102-0210-1580-61100-41124-3-05
302-110-1102-0210-1580-61100-41141-3-05
302-110-1102-0210-1580-61100-42200-3-05
302-110-1102-0210-1580-61100-42201-3-05
302-110-1102-0210-1580-61100-42202-3-05
302-110-1102-0210-1580-61100-42204-3-05
302-110-1102-0210-1580-61100-42205-3-05
302-110-1102-0210-1580-61100-43313-3-05
302-110-1102-0210-1580-61100-44420-3-05 .
302-110-1102-0210-1580-61100-45551-3-05
302-110-1102-0210-1580-61100-45552-3-05
302-110-1102-0210-1580-61.100-45553-3-05
302-110-1102-0210-1580-61100-45584-3-05
302-110-1102-0210-1580-61100-45585-3-05
302-110-1102-0210-1580-61100-45587-3-05
302-110-1102-0210-1580-61100-46613-3-05
302-110-1102-0210-1580-61100-46613-9-07
302-110-1102-0210-1580-61100-46614-3-05
302 -170-3000-1160-3150-61100-45584-9-00
302-170-3000-1160-3040-61100-41121-3-03
302-170-3000-1160-3040-61100-42201-3-03
302-110-0000-0280-1330-61100-41124-3-01
302-110-0000-0280-1330-61100-42200-3-01
302-110-0000-0280-1330-61100-42201-3-01
302-110-0000-0280-1330-61100-42202-3-01
302-110-0000-0280-1330-61100-42205-3-01
302-110-0000-0320-1330-61100-41124-2-01
302-110-0000-0320-1330-61100-42200-2-01
302-110-0000-0320-1330-61100-42201-2-01
302-110-0000-0320-1330-61100-42202-2-01
302-110-0000-0320-1330-61100-42205-2-01
302-110-0000-0420-1330-61100-41124-2-01
302-110-0000-0420-1330-61100-42200-2-01
302-110-0000-0420-1330-61100-42201-2-01
302-110-0000-0420-1330-61100-42202-2-01
302-110-0000-0420-1330-61100-42205-2 -01
31,500
10,400
14,400
28,800
112
6,647
1 ,436
1,092
90
38,500
18;000
492
750
2,236
1,000
6,500
6,000
7,500
1,500
7,500
9,132
10,516
804
(953)
(29)
(73)
(131)
(21)
(953)
(29)
(73)
(131)
(21 )
(953)
(28)
(73)
(132)
(22)
Contracted Services 302-110-0000-0420-1330-61100-43313-2-01 $' 3,000
Instructional Supplies 302-110-0000-0420-1330-61100-46614-2-01 10,000
Capital Equipment 302-110-0000-0420-1330-61100-48821-2-01 (170)
Academic Coach 302-110-0000-0430-1330-61100-41124-2-01 (953)
Retiree Health Credit 302-110-0000-0430-1330-61100-42200-2-01 (29)
Social Security 302-110-0000-0430-1330-61100-42201-2-01 (73)
Virginia Retirement System 302-110-0000-0430-1330-61100-42202-2-01 (132)
Group Life Insurance 302-110-0000-0430-1330-61100-42205-2-01 (21 )
Supplemental Salary for 302-270-0000-0000-1360-68100-41129-3-00 545
Professional Development
(Secondary)
Supplemental Salary for 302-270-0000-0000-1360-68100-41129-2-00 945
Professional Development
(Elementary)
Social Security (Secondary) 302-270-0000-0000-1360-68100-42201-3-00 42
Social Security (Elementary) 302-270-0000-0000-1360-68100-42201-2-00 72
Indirect Costs (Secondary) 302-270-0000-0000-1360-68100-45586-3-00 500
Indirect Costs (Elementary) 302-270-0000-0000-1360-68100-45586-2-00 548
Instructional Supplies 302-270-0000-0000-1360-68100-46614-3-00 751
(Secondary)
Instructional Supplies 302-270-0000-0000-1360-68100-46614-2-00 751
(Elementary)
Supplemental Salary for 306-270-0000-0000-136S-68100-41129-3-00 951
Professional Development
(Secondary)
Supplemental Salary for 306-270-0000-0000-136S-68100-41129-2-00 1,000
Professional Oevelopment
(Elementary)
Social Security (Secondary) 306-270-0000-0000-136S-681 00-42201-3-00 73
Social Security (Elementary) 306-270-0000-0000-136S-681 00-42201-2-00 76
Indirect Costs (Secondary) 306-270-0000-0000-136S-681 00-45586-3-00 1,049
Indirect Costs (Elementary) 306-270-0000-0000-136S-681 00-45586-2-00 1,741
Instructional Supplies 306-270-0000-0000-136S-681 00-46614-3-00 750
(Secondary)
Instructional Supplies 306-270-0000-0000-136S-681 00-46614-2-00 750
(Elementary)
Revenues
Federal Grant Receipts 302-000-0000-0000-1580-00000-38287-0-00 184,455
State Grant Receipts 302-000-0000-0000-3150-00000-32349-0-00 9,132
State Grant Receipts 302-000-0000-0000-3040-00000-32400-0-00 11,320
Federal Grant Receipts 302 -000-0000-0000-133D-00000-380 10-0-00 8,000
Federal Grant Receipts 302-000-0000-0000-136D-00000-38318-0-00 4,154
Federal Grant Receipts . 306-000-0000-0000-136S-00000-38318-0-00 6,390
Pursuant to the provisions of Section 12 of the City Charter, the second reading
. of this ordinance by title is hereby dispensed with.
ATTEST:
\
~m.~
City Clerk.
September 21, 2009
The Honorable David Bowers, Mayor
and Members of Roanoke City Council
Roanoke, VA 24011
Dear Members of Council:
As a result of official School Board action on September 8, 2009, the
Board respectfully requests City Council approve the following
appropriations:
New:
Breckinridge (Ruffner) Community Learning Center 2009-10
(Grant year 2 of 3) $184,455
Industry Certification and Licensure Testing 2009-10 $ 9,132
Revised:
Apprenticeship 2009-10 $ 11,320
Title 1 School Improvement 2009-10 $ 8,000
Title II-D Enhancing Education Through Technology 2009-10 $ 4,154
ARRA - Title II-D Enhancing Education Through Technology
2009-10 $ 6,390
The School Board thanks you for your approval of the appropriation
requests as submitted.
Sincerely,
~~~~
pc: David B. Carson
Rita D. Bishop
Curtis D. Baker
Margaret A. Lindsey
William M. Hackworth
Ann H. Shawver
Yen Ha (with accounting details)
Darlene L. Burcham
p: 540-853-2381 f: 540-853-2951 P.O. Box 13145 Roanoke, VA 24031 www.rcps.info
PI~
~'LI
ROANOKE CITY
PUBLIC SCHOOLS
Strong Students. Strong Schools. Strong City.
School Board
David B. Carson
Chairman
Jason E. Bingham
Vice Chairman
Mae G. Huff
Suzanne P. Moore
Courtney A. Penn
Todd A. Putney
Lori E. Vaught
Dr. Rita D. Bishop
Superintendent
Cindy H. Poulton
Clerk of the Board
CITY OF ROANOKE
DEPARTMENT OF FINANCE
215 Church Avenue, SW, Suite 461
PO Box 1220
Roanoke, Virginia 24011-1220
Telephone: (540) 853-2821
Fax: (540) 853-6142
ANN H. SHAWVER, CPA
Director of Finance
September 21, 2009
Honorable David A. Bowers, Mayor
Honorable Sherman P. Lea, Vice-Mayor
Honorable M. Rupert Cutler, Council Member
Honorable Gwendolyn W. Mason, Council Member
Honorable Anita J. Price, Council Member
Honorable Court G. Rosen, Council Member
Honorable David B. Trinkle, Council Member
Dear Mayor Bowers and Members of City Council:
Subject:
School Board Appropriation Request
As the result of official School Board action at its September 8 meeting, the Board
respectfully requested that City Council appropriate the following funds:
New Grants:
Breckinridge (Ruffner) Community Learning Center 2009-10
(G rant year 2 of 3)
Industry Certification and Licensure Testing 2009-10
$184,455
$ 9,132
Revised Grants:
Apprenticeship 2009-10
Title I School Improvement 2009-10
Title II-D Enhancing Education Through Technology 2009-10
ARRA - Title II-D Enhancing Education Through Technology
2009-10
$11,320
$ 8,000
$ 4,154
$ 6,390
We recommend that you concur with this report of the School Board and adopt the
attached budget ordinance to appropriate funding as outlined.
Sincerely,
/~V<Y-
Ann H. Shawver
Director of Finance
Honorable Mayor and Members of Council
September 21, 2009
Page 2
c: Darlene L. Burcham, City Manager
William M. Hackworth, City Attorney
Stephanie M. Moon, City Clerk
Sherman M. Stovall, Director of Management and Budget
Rita D. Bishop, Superintendent, Roanoke City Public Schools
Curtis Baker, Deputy Superintendent for Operations, Roanoke City Public Schools
~A'
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 21st day of September, 2009.
No. 38583-092109.
AN ORDI NANCE to appropriate funding to be provided by the Series 2010 Bonds
to the Roanoke River Flood Reduction, Parks and Recreation Master Plan, Elmwood Park
Amphitheater, Bridge Renovation, and Curb, Gutter and Sidewalk projects, amending and
reordaining certain sections of the 2009-2010 Capital Projects and Amphitheater Funds
Appropriations and adding a certain section to such Appropriations.
BE IT ORDAINED by the Council of the City of Roanoke that the following
sections of the 2009-2010 Capital Projects and Amphitheater Funds Appropriations be,
and the same are hereby, added, amended, and reordained to read and provide as follows:
Capital Proiects Fund
Appropriations
Roanoke River Flood Reduction
Appropriated from 2010 Bond Funds
Appropriated from 2010 Bond Funds
Appropriated from 2010 Bond Funds
Appropriated from 2010 Bond Funds
Demolition of National Guard Armory
Curb, Gutter, Sidewalk FY10
Melrose Avenue Bridge over Peters
Creek Road
Ninth Street SE Bridge over Roanoke
River
Appropriated from 2010 Bond Funds
Appropriated from 2010 Bond Funds
Appropriated from 2010 Bond Funds
Appropriated from 2010 Bond Funds
Appropriated from 2010 Bond Funds
Appropriated from 2010 Bond Funds
Rivers Edge Park Restroom
Huff Lane Park Restrooms/Picnic
Shelter
Fishburn Park Restrooms/Picnic
Shelter
08-510-9527 -9327
08-51 0-9620-9302
08-530-9522-9302
08-530-9524-9302
08-530-9525-9302
08-530-9526-9323
08-530-9526-9324
08-530-9526-9325
08-530-9526-9626
08-530-9791-9302
08-620-9113-9302
08-620-9114-9302
08-620-9115-9302
08-620-9116-9302
08-620-9117-9302.
08-620-9702-9317
08-620-9702-9318
08-620-9702-9319
$ (1,455,000)
1,455,000
350,000
400,000
650,000
( 350,000)
(1,000,000)
( 400,000)
( 650,000)
1,000,000
132,600
243,400
312,600
41 ,400
60,000
( 132,600)
( 243,400)
( 312,600)
Rivers Edge Park Athletic Field
Irrigation Upgrades
Park Paving Projects
AmDhitheater Fund
Appropriations
Appropriated from 2010 Bond Funds
Elmwood Park Amphitheater
08-620-9702-9320
08-620-9702-9321
( 41 ,400)
( 60,000)
11-530-9118-9302
11-530-9528-9322
1,200,000
(1,200,000)
ATTEST:
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, S.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: (540) 853-1138
City Web: www.roanokeva.gov
September 8, 2009
Honorable David A. Bowers, Mayor
Honorable Sherman P. Lea, Vice Mayor
Honorable M. Rupert Cutler, Council Member
Honorable Gwendolyn W. Mason, Council Member
Honorable AnitaJ. Price, Council Member
Honorable Court G. Rosen, Council Member
Honorable David B. Trinkle, Council Member
Dear Mayor Bowers and Members of City Council:
Subject: Authorization of Bond Issuance
and Appropriation of Funds for
Capital Projects
Background:
On July 20, 2009, City Council approved the Capital Improvement Program (CIP)
Update for FY 2010-2014 and, subsequently, amended the update on August 3,
2009. The CIP includes planned bond issuance in FY 2010 in the amount of
$13,945,000 for the following projects:
· Roanoke River Flood Reduction - $1.455.000
To provide for the local share of project costs for the Roanoke River Flood
Reduction project.
. Parks and Recreation Master Plan - $6.740.000
To provide for demolition of the National Guard Armory and priority Parks
and Recreation Master Plan projects.
. Elmwood Park Amphitheater - $1,200.000
To provide for architectural engineering and design of the proposed
amphitheater at Elmwood Park.
· Bridge Repair/Renovation - $1.050.000
To provide for renovation and repair of the Melrose Avenue over Peters
Creek Road and 9th Street, SE over Roanoke River bridge structures.
. Curb, Gutter, Sidewalks - $1.000,000
To provide for prioritized curb, gutter and sidewalk projects.
Honorable Mayor and Members of City Council
September 8, 2009
Page 2
. School Roof Repair/Replacement - $2.500,000
To provide for repair and replacement of roofs at prioritized school
buildings.
Considerations:
City Council authorization is required for the issuance of bonds to provide for the
previously identified projects.
Recommended Action:
Hold a public hearing at Council's regular 2:00 p.m. meeting on September 8, 2009
on the issuance of general obligation public improvement bonds. Following the
public hearing, adopt the accompanying resolution authorizing the issuance of
bonds in the amount of $13,945,000 for the projects previously referenced. This
resolution shall include language declaring the City's intent to reimburse itself
from the proceeds of these bonds.
Adopt the accompanying budget ordinance to appropriate, in advance of issuance,
$ 5,845,000 of Series 2010 bond funding to the specified project accounts outlined
below. Appropriation of the funding for School Roof projects is also anticipated to
occur in advance of issuance. This will be recommended to City Council following
action by the Roanoke School Board to identify the projects to receive FY 2010
bond funding.
. Roanoke River Flood Reduction - $1,455,000
. Demolition of National Guard Armory - $350,000
. Park Improvements - $790,000
- Rivers Edge Restroom - $132,600
- Huff Lane Park Restroom/Picnic Shelter - $243,400
- Fishburn Park Restroom/Picnic Shelter - $312,600
- Rivers Edge Park Athletic Field Irrigation Upgrades - $41,400
- Highland Park Paving - $60,000
. Bridge Repair/Renovation - $1,050,000
- Melrose Avenue Over Peters Creek Road Bridge - $400,000
- Ninth Street SE Over Roanoke River Bridge - $650,000
. Curb, Gutter, Sidewalk Improvements (Phase 7) - $1,000,000
. Elmwood Park Amphitheater - $1,200,000
V
Darlene L. Bu cham
City Manager
c:
Stephanie M. Moon, City Clerk
William M. Hackworth, City Attorney
Ann H. Shawver, Director of Finance
Sherman M. Stovall, Director of Management and Budget
CM09-00157
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerk@roanokeva.gov
JONATHAN E. CRAFT
Deputy City Clerk
STEPHANIE M. MOON, CMC
City Clerk
CECELIA T. WEBB
Assistant Deputy City' Clerk
September 23,2009
Ms. Vickie H. Bibee
3465 Peakwood Drive, S. W.
Roanoke, Virginia 24014
Dear Ms. Bibee:
I am enclosing copy of Resolution No. 38611-092109 reappointing you as a
Director of the Board of Directors, Economic Development Authority of the City
of Roanoke, for a term offouryears commencing October 21,2009, and expiring
October 20, 2013.
Enclosed you will find a Certificate of your reappointment and an Oath or
Affirmation of Office which may be administered by the Clerk ofthe Circuit Court
of the City of Roanoke, located on the third floor of the Roanoke City Courts
Facility, 315 Church Avenue, S. W.
Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am
enclosing copy of the Virginia Freedom of Information Act. The Act requires that
you be provided with a copy within two weeks of your reappointment and each
member is required "to read and become familiar with provisions of the Act."
Ms. Vickie H. Bibee
September 23,2009
Page 2
On behalf of the Mayor and Members of City Council, I would like to express
appreciation for your willingness to continue you r service to the City of Roanoke
as a Director of the Economic Development Authority of the City of Roanoke.
Sincerely,
~m.~tvv
Stephanie M. Moon, CMC
City Clerk
Enclosu res
pc: Harwell M. Darby,Jr., Secretary, Economic Development Authority of the
City of Roanoke, Glenn, Feldmann, Darby and Goodlatte, P. O. Box 2887,
Roanoke, Virginia 24001
Lindsay C. Hurt, Economic Development Specialist
~
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 21st day of September, 2009.
No. 38611-092109.
A RESOLUTION reappointing a Director of the Economic Development Authority of ~he
City of Roanoke to 'fill a four (4) year term on the Board of Directors.
WHEREAS, the Council is advised that the term of office of Vickie H. Bibee, a Director of
the Economic Development Authority of the City of Roanoke, Virginia, will expire October 20,
2009; and
WHEREAS, 915.2-4904, Code of Virginia (1950), as amended, provides that appointments
made by the governing body of such Directors shall, after initial appointment, be made for terms of
four (4) years.
THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke that Vickie H.
Bibee is hereby reappointed as a Director on the Board of Directors of the Economic Development
Authority of the City of Roanoke, Virginia, for a term of four (4) years commencing October 21,
2009, and expiring October 20, 2013.
ATTEST:
k4-L,~~)Y). ~
City Clerk. .
K:\Measures\eda reappoint Vickie H. Bibee 2009.doc
COMMONWEALTH OF VIRGINIA
)
) To-wit:
)
CITY OF ROANOKE
I, Stephanie M., Moon, City Clerk, and as such City Clerk of the City of
Roanoke and keeper of the records thereof, do hereby certify that at a regular
meeting of Council which was held on the twenty-first day of September 2009,
VICKIE H. BIBEE was reappointed as a Director of the Board of Directors,
Economic Development Authority of the City of Roanoke, for a term offouryears
commencing October 21 , 2009, and expiring October 20, 2013.
Given under my hand and the Seal of the City of Roanoke this twenty-third
day of September 2009.
~rn.~
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, S.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: (540) 853-1138
City Web: www.roanokeva.gov
September 17, 2009
Honorable David A. Bowers, Mayor
Honorable Sherman P. Lea, Vice Mayor
Honorable, Rupert Cutler, Council Member
Honorable Gwen W. Mason, Council Member
Honorable Anita j. Price, Council Member
Honorable Court G. Rosen, Council Member
Honorable David B. Trinkle, Council Member
Dear Mayor Bowers and Members of City Council:
Subject: H1 N1 Virus Update
Per your request, attached is a memorandum from Dr. Stephanie L. Harper, District
Health Director of the Roanoke Health Department, which provides an update
regarding the H 1 N 1 virus and its community impact, the status of the H 1 N 1 vaccine,
and the Health Department's surveillance, mitigation and coordination efforts with
Roanoke City Public Schools and other service agencies. Council should refer to page
1, paragraph 4 of the "Background Information" section for pertinent information
regarding the impact of the H1 N1 virus on the City of Roanoke Health District and to
page 3 of the "Mitigation" section for information regarding the Health Department's
coordination efforts with the Roanoke City Schools.
I trust that this correspondence addresses Council's concerns, but please feel free to
contact me should you need any further information.
Respectfully submitted,
Fi~~
Assistant to the City Manager
c: Stephanie M. Moon, City Clerk
RC Health Department 9.09
HiNl Situation Update
General Situation
Background
The Novel HINt virus first caused illness in the United States in March arid April 2009.
On June 11,2009 the \\!HO (World Health Organization) noted global spread of the new
virus and elevated the pandemic alert level to Phase 6. At that time more than 70
countries reported cases, in addition, there were ongoing community level outbreaks
worldwide. As of September 6t11 the WHO reports over 277 ,600 laboratory confirmed
cases of2009 HINl with at least 3200 deaths.
In the United States, by June 19,2009, all SO states and the District of Columbia reported
infection. We saw significant novel HINt activity during the 2009 summer and
outbreaks and illness are continuing. Most people have had mild disease and have
recovered without medical treatment. The virus can however cause severe disease and
death. From 4/15/09 to 7/24/09 there were 43,771 either confIrmed cases or probable
cases of novel HlNl.. Of these, 5011 people were hospitalized and 302 persons died. On
7/24/09 cases counts were discontinued and only aggregate reports of hospitalizations
and death will continue. As of 9/04/09 there have been 9,079 hospitalized cases and 593
deaths.
In Virginia, as of early September there were 4 confirmed deaths due to novel HINI.
Across the state, about 2% of all emergency department and urgent care visits are due to
Influenza-like illness. Currently, Virginia is reporting regional flu activity.
Locally, we continue to see HINI in our community. Flu levels are higher than they
would usually be during this period. In the Roanoke City Health District. for the week
ending 9/05/09, 1% -c'" 2% of Emergency Department and Urgent Care visits were for a
chief complaint of influenza-like illness. We anticipate that circulation of HI NI virus
and illness will continue and increase as the traditional flu season approaches. Getting an
HIN1 vaccine when it is available is the best protection from the novel HINI virus. The
State Department of Health is preparing for vaccine distribution, via a national
distributor, to our local private and public partners. The local health department is
preparing to administer vaccine when it is available.
Precautions
The spread ofRINI is thought to occur in the same way that seasonal flu is spread. The
virus is spread front person to person through coughing or sneezing. Sometimes touching
something with flu viruses on it and touching your eyes, nose or mouth can lead to
infection. Therefore, the following precautions are recommended:
* Get the HINl vaccine when available
>I< Cover your nose and mouth with a tissue when you cough or sneeze.
* Wa'sh your hands often with soap and water. Aloohol-based hand cleaners are
effective when there is no visible dirt.
* Avoid touching your eyes, nose and mouth.
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RC Health Department 9.09
HiNt Situation Update
Precautions cont.
* Try to avoid close contact 'With sick people.
'" If you are sick with flulike illness, stay home for at least 24 hours after your fever is
gone except to get medical care.
HINI Vaccine
Multiple sites throughout oUr community have pre-registered to receive and administer
HINl vaccine (hospitals, stores, private providers etc.). These public and private sites
will be required to complete formal registration to be eligible to receive vaccine. H1Nl
vaccine 'Will be forwarded directly to registered entities. Private providers will have the
opportunity to vaccinate their healthcare workers and patients/clients. The. local health
department will focus on school immunization programs, vulnerable populations, large
immunization clinics and gaps in vaccine access.
It is anticipated that enough vaccine will be produced to vaccinate everyone who wants to
be vaccinated. Because there are those who are at increased risk for infection or
increased risk of complications if infected, the CDC has identified the following priority
groups:
* Pregnant women
>I< Health care and emergency medical services personnel
'" People who live 'With or care for infants younger then 6 months of age
* Persons between the ages of 6 months and 24 years old
* People aged 25 years through 64 years of age who are at higher risk because of chronic
health disorders.
There 'Will be targeted activities directed at high risk groups, however, vaccine will be
available for all who desire vaccination.
Clinical trials will detennine the necessity of one versus two doses for specific age
groups. Final recommendation on the number of doses will not be available until clinical
trials have been completed in late-September. The novel HINl viruses identified remain
similar to the viruses chosen for the vaccine. With rare exception, virus remains
susceptible to antivirals. Vaccine is expected to be delivered to VDH mid-October.
Surveillance
Health Department laboratory testing is for surveillance purposes. Special testing is
coordinated by local health department when appropriate. There are pre-selected
physicians and pre-selected emergency departments (sentinel providers and sites) that are
submitting specimens on an ongoing basis for testing. ' This testing is continuous and
serves as an indication of activity in our commllility.
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RC Health Department 9.09
HiNi Situation Update
Surveillance cont.
.In addition, the Department of Health is tracking chief complaints of influenza-like
illness from hospitals and urgent care facilities and is monitoring death certificates to
identify deaths related to novel HINt
School attendance reporting will be monitored at the local and state level.
Surveillance and monitoring has indicated that influenza activity is increasing.
Miti!!ation
Antivirals
Medication is available for treatment ofHlNl influenza. Antivirals should be initiated as
soon as possible after the onset of symptoms_ When started within 48 hours of symptoms
antivirals have been shown. to reduce the risk of severe outcomes. However. they can be
given after the initial 48 hours. In general. the recommended duration of treatment is 5
days.
Schools
Schools have large numbers of children in the priority age groups. As such. schools are a
focus of health department activities.
. Local Health Department and School systems are in regular communication
regarding surveillance and mitigation issues,
. Parental communication planning is ongoing.
. On site school-based vaccine clinics are being planned for students and staff.
. Off site vaccine clinics are also being planned.
. VDHlDOE MOD has been created to facilitate school-based activities.
. At the request of the Health Department, Lewis Gale Hospital hosted respirator fit
testing training for school nurses and others.
. CDC is authorizing a 2009 novel HINI consent form to give permission for
students to be provided vaccine. The health department will forward flnal to
schools. Schools will then provide oversight and coordination for form
completion and return.
. Schools are advising faculty, staff, parents and students to stay home if they are ill
or have flu-like symptoms including fever, cough, sore throat until they have been
without a fever for 24 hours without the use of fever-reducing medication.
. Schools are encouraging faculty, staff and students to receive a seasonal flu
vaccination as early as possible.
. Schools are tracking flu-like illness in students, faculty and staff and reporting
sudden increases in such illnesses to the local health department.
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RC Health Department 9.09
H1Nl Situation Update
Mitigation cont.
. Schools are updating emergency plans to ensure that all contact lists are up to
date.
. Schools are promoting good hand hygiene and respiratory practice, including
frequent hand washing, using hand sanitizers when necessary and covering all
coughs or sneezes with a tissue or sleeve.
A Department of Health public call center has been activated - 1-877-ASK-VDH3.
Questions can also be submitted towww.vdh.virginia.gov.
Health Department is presenting at multiple public venues to provide up to date
infonnation and guidance on HINl.
Health Department has held or 'Win hold meetings with community members and will
continue discussions with schools, hospitals, police/sheriff, city and county officials,
congregate care facilities and child care centers.
Health Department has developed a church information bulletin. It will be distributed to
local congregations for inclusion in their service program.
REMINDER
Seasonal Flu
Seasonal flu vaccine is the most important step in protecting against the seasonal flu.
The CDC and the Virginia Department of Health recommended that seasonal flu
vaccination begin as soon as vaccine is available. Vaccine is available and now is the
best time to get a seasonal flu shot. Currently, the Health Department is providing
multiple opportunities for residents to get vaccinated including walk-in clinics,
appointment only clinics and off site mass clinics.
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CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerk@roanokeva.gov
JONATHAN E. CRAFT
Deputy City Clerk
STEPHANIE M. MOON, CMC
City Clerk
CECELIA T. WEBB
Assistant Deputy City Clerk
September 23, 2009
Howard P. Boggess, II, CLA
Lumsden Associates, P. C.
4664 Brambleton Avenue, S. w.
Roanoke, Virginia 24018
Dear Mr. Boggess:
I am enclosing copy of Ordinance No. 38612-092109 rezoning a 0.031 acre
portion of the rear of property on Bluefield Boulevard, S. W., from R-7,
Residential Single Family District, to RM-2, Residential Mixed Density
District, subject to a certain proffered condition, as set forth in the Zoning
Amended Application No.1, dated July 20, 2009.
The abovereferenced measure was adopted by the. (2ouncil of the City of
Roanoke at a regular meeting held on Monday, September 21, 2009, and is
in full force and effect upon its passage.
Sincerely,
~hJ.~
Stephanie M. Moon, CMC
City Clerk
SMM:ew
Enclosure
L:\CLERK\DATA\CKSMl \Agenda Correspondence\September 21, 2009\September 21 correspondence. doc
Howard P. Boggess, II, CLA
September 23,2009
Page 2
pc: Mr. Wayne Wise, 514 Highland Avenue, S. W., Roanoke, Virginia 24016
Mr. and Mrs. Neill Macrae, III, 1110 26th Street, S. W., Roanoke, Virginia
24015
M & W Properties, Inc., 3322 Brambleton Avenue, S. W., Roanoke,
Virginia 24018
Mr. and Mrs. George Brons.on, 2619 Bluefield Boulevard, S. W.,
Roanoke, Virginia 24015
Mr. and Mrs. Joseph Howell, 2620 Bluefield Boulevard, S. W., Roanoke,
Virginia 24015
Ms. Susan Koch, President, Greater Raleigh Court Civic League,
2102 Maiden Lane, S. W., Roanoke, Virginia 24015-2208
Ms. Dana and Ms. Angela Billingsley, . 2613 Bluefield
Boulevard, S. W., Roanoke, Virginia 24015
Darlene L. Burcham, City Manager
William M. Hackworth, City Attorney
Steven J. Talevi, Assistant City Attorney
Martha P. Franklin, Secretary, City Planning Commission
Dana Long, Director, Real Estate Valuation
Philip Schirmer, City Engineer
~
~~~
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 21st day of September, 2009.
No. 38612-092109.
AN ORDINANCE to amend 9 36.2-100, Code of the City of Roanoke (1979), as
amended, and the Official Zoning Map, City of Roanoke, Virginia, dated December 5,
2005, as amended, to rezone certain property within the City, subject to a certain
condition proffered by the petitioner; and dispensing with the second reading of this
ordinance by title.
WHEREAS, Winky Wise Enterprises, LLC, has made application to the Council
of the City of Roanoke, Virginia ("City Council"), to have the 0.031 acre portion of the
rear of property on Bluefield Boulevard, S.W., bearing Official Tax No 1260342, from
R-7, Residential Single Family District, to RM-2, Residential Mixed Density District,
subject to a certain condition;
WHEREAS, the City Planning Commission, after giving proper notice to all
concerned as required by 936.2-540, Code of the City of Roanoke (1979), as amended,
and after conducting a public hearing on the matter, has made its recommendation to City
Council;
, \,
WHEREAS, a public hearing was held by City Council on such application at its
meeting on September 21,2009, after due and timely notice thereof as required by 936.2-
540, Code of the City of Roanoke (1979), as amended, at which hearing all parties in
interest and citizens were given an opportunity to be heard, both for and against the
proposed rezoning; and
O-Winky Wise Enterprises-rezone.doc
1
WHEREAS, this Council, after considering the aforesaid application, the
recommendation made to City Council by the Planning Commission, the City's
Comprehensive Plan, and the matters presented at the public hearing, finds that the public
necessity, convenience, general welfare and good zoning practice, require the rezoning of
the subject property, and for those reasons, is ofthe opinion that the hereinafter described
prop~rty should be rezoned as herein provided.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that:
1. Section 36.2-100, Code of the City of Roanoke (1979), as amended, and
the Official Zoning Map, City of Roanoke, Virginia, dated December 5, 2005, as
amended, be amended to reflect that the 0.031 acre portion of the rear of property on
Bluefield Boulevard, S.W., bearing Official Tax No. 1260342, be and is hereby rezoned
from R-7, Residential Single Family District, to RM-2, Residential Mixed Density
District, subject to a certain condition proffered by the petitioner, as set forth in the
Zoning Amended Application No.1, dated July 20,2009.
2. Pursuant to the provisions of Section 12 of the City Charter, the second
reading of this ordinance by title is hereby dispensed with.
ATTEST:
~'rY).~
City Clerk. .
O-Winky Wise Enterprises-rezone.doc
2
CITY OF ROANOKE
PLANNING BUILDING AND DEVELOPMENT
215 Church Avenue, S.W., Room 166
Roanoke, Virginia 24011
Telephone: (540) 853-1730 Fax: (540) 853-1230
E-mail: planning@roanokeva.gov
September 21,2009
Architectural Review Board
Board of Zoning Appeals
Planning comfr~norable David A. Bowers, Mayor
Honorable Sherman P. Lea, Vice Mayor
Honorable M. Rupert Cutler, Council Member
Honorable Gwendolyn W. Mason, Council Member
Honorable Anita J. Price, Council Member
Honorable Court G. Rosen, Council Member
Honorable David B. Trinkle, Council Member
Dear Mayor Bowers and Members of City Council:
Subject:
Request from Winky Wise Enterprises, LLC, to rezone a
0.031 acre portion of the rear of property on Bluefield
Boulevard, S.W., bearing official tax no.1260342, from R-7
Residential Single Family District, to RM-2, Residential
Mixed Density District, with the condition that the subject
property shall be developed only in combination with Official
Tax No. 1260309, for townhouse development.
Planning Commission Action
Planning Commission public hearing was held on Thursday, August 20, 2009. A
summary of the public hearing can be found at the end of the report. By a vote of
4-1 (Messrs. Chrisman, Van Hyning, Ms. Katz and Mrs. Penn voting for, Mr.
Williams voting against, and Mr. Scholz absent), the Commission recommended
approval of the rezoning. The Commission finds the application to rezone the
subject property to be consistent with the City's Zoning Ordinance,
Comprehensive Plan, and the Franklin Road/Colonial Avenue Area Plan. The
proposed rezoning will enable the development of Official Tax Nos. 1260309 and
1260322 according to their current RM-2 zoning.
Respectfully submitted,
~~~
D. Kent Chrisman, Chairman
Roanoke City Planning Commission
cc: Darlene L. Burcham, City Manager
R. Brian Townsend, Assistant City Manager
William M. Hackworth, City Attorney
Members of City Council
Page 2 .
September 21,2009
Application Information
Request: Rezoning, Conditional
Owner: Winky Wise Enterprise, L.L.C.
Authorized Agent: Howard Boggess (Lumsden Associates, P.C.)
City Staff Person: Maribeth B. Mills
Site Address/Location: Bluefield Boulevard SW
Official Tax No.: Portion of 1260342
Site Area: 0.031 acres
Existing Zoning: -! R-Z! Residential Single-Family District
Proposed Zoning: RM-2, Residential Mixed Density District, with i
conditions
Existing Land Use: Stormwater Management Area
Proposed Land Use: Dwelling, Townhouse
Neighborhood Plan: Franklin Road/Colonial Avenue Area Plan
Specified Future Land Use: Single-Family Medium Density
Filing Date: Original Application: July 1, 2009; Amended
Application NO.1: July 20, 2009
Background
The applicant proposes to construct a four-unit townhouse building with
associated parking, open space, buffer yards, and driveway by-right on Official
Tax Nos. 1260309 and 1260322. However, due to the irregular configuration of
both lots, a 1,389 square foot portion of Official Tax No. 1260342 must be
combined with Official Tax No. 1260309 to allow the construction of an 18-foot
wide two-way driveway. The subject portion is currently zoned R-7 and must be
rezoned to RM-2 to ensure the means of access is within a zoning district which
permits the proposed use. The proposed rezoning will also avoid the creation of
- a split zoned parcel prior to combination. The stormwater management area on
the remainder of Official Tax No. 1260342 would be unaffected
Conditions Proffered by the Applicant
The applicant requests that the following proffered condition be adopted as it
pertains to the portion of Official Tax No. 1260342:
1. The subject property shall be developed only in combination with Official
Tax No. 1260309.
Considerations
Surroundinq Zoninq and Land Use:
Members of City Council
Page 3
September 21, 2009
North
South
Zoning District
R-7, Residential Sin le-Famil
RM-2, Residential Mixed-Density
and CN, Commercial Nei hborhood
RM-2, Residential Mixed Density
East
West 1-1, Li ht Industrial
Single-family and multifamily
dwellings.
Mini-warehouse.
Compliance with the Zoninq and Subdivision Ordinances:
Official Tax Nos. 1260309 and 1260322 are of adequate size to accommodate all
required accessory features for the four proposed townhouse units except the 18
feet wide driveway from 26th Street. Therefore, a 1,389 square foot portion of
Official Tax No. 1260342 must be combined with Official Tax No. 1260309 for a
total parcel size of 13,071 square feet. In accordance with Section 31.1-300(e)
of the Subdivision Ordinance, these parcels cannot be combined with Official Tax
No. 1260322 as it would result in an unbuildable lot.
Once rezoned and combined, the proposed by-right development would meet all
requirements for four townhouse units including 6 parking spaces, 400 square
feet of usable open space (918 square feet provided), type Band D buffer yards
both using option 1, and driveway access. The complex would be served by four
automated collection containers. Other use options in the RM-2 district include
single-family, two-family, and multifamily dwellings with the maximum number of
units permitted capped at five.
Conformity with the Comprehensive Plan and Neiqhborhood Plan:
Both Vision 2001-2020 and the Franklin Road/Colonial A venue Area Plan
promote the efficient use of Roanoke's limited land resources. In their .current
configuration, the two RM-2 parcels are unbuildable. Official Tax No. 1260309 is
landlocked and Official Tax No. 1260322 is small and narrow, not meeting the
district's minimum lot area or frontage requirement. Adding the subject portion of
Official Tax No. 1260342 will allow the development potential of this land to be
realized. Furthermore, multifamily development is appropriate for the Winthrop
Avenue area which consists of diverse housing types including single-family, two-
family, townhouse, and multifamily units.
The following policies of Vision 2001-2020 are relevant in the consideration of
this application:
· NH P5. Housing choice. The City will have a balanced, sustainable range of
housing choices in all price ranges and design options that encourage social
and economic diversity throughout the City.
The following policies of the Franklin Road/Colonial A venue Area Plan are
relevant in the consideration of this application:
Members of City Council
Page 4
September 21,2009
. Residential Development Policies:
o Zoning: Zoning should reinforce the existing character of
neighborhoods.
o New Development: New development should be well-planned and use .
limited land resources wisely. (Note Action: Identify and promote
appropriate new development on vacant parcels.)
Outside Aqencv Comments:
The City's Development Review Coordinator, Danielle Bishop, requested
clarification on how stormwater will be handled from the proposed site. The
applicant responded that the existing stormwater management facility on Official
Tax No. 1260342 would serve the proposed development if on-site
accommodations could not be made. Easements would be established during .
comprehensive development plan review.
The City Attorney's office requested confirmation that the rezoned portion of
Official Tax No. 1260342 would only be used in conjunction with Official Tax No.
1260309. The applicant responded by proffering the condition listed above.
Planninq Commiss'ion Public Hearinq:
The following comments and questions were posed by the Planning Commission
at their August 20, 2009, public hearing.
1. Mr. Williams questioned why there was a problem with having properties
split zoned. Staff responded that while a split zoning was undesirable,
real issue is that the driveway needs to be located within'a district where
the proposed use is permitted. .
The following comments and questions were posed by the public at the Planning
Commission's August 20, 2009 public hearing.
1. Mr. Neil McRae (1110 26th Street, S.W.) appeared before the Commission
to object to the rezoning. Mr. McRae stated three issues with the
proposed rezoning:
a. Increased sogginess in his back yard which he attributed to the
applicant's stormwater management pond. Staff responded that it
had no previous knowledge of a drainage problem and would
investigate the issue to determine if the stormwater management
pond was operating correctly. Staff also noted that the stormwater
management pond would have to be modified to meet current
standards if it was to be used by the townhouse development.
Chris Chittum, Planning Administrator, Danielle Bishop, P.E.
Development Review Coordinator, and Lewis Blankenship,
Development Inspector, inspected the pond and met with Mr.
McRae the following day on August 21st. Staff determined the
Members of City Council
Page 5
September 21 , 2009
pond was functioning properly and effectively directs drainage away
from Mr. McCrae's property. The area Mr. McRae indicated was
soggy at times was dry and solid. Staff could see no clear cause-
effect on drainage problems on Mr. McRae's property.
(Approximately 1" of rainfall had occurred the previous evening)
b. Increased traffic at the intersection of Colonial and 26th Street.
Staff responded that the City's traffic engineer, Hong Liu, had no
concerns with the potential traffic generation of four townhouse
units in this area.
c. Anticipatory nature of the request.
2. Three letters of objection were also read into the record from Jeannie
Green (owner of property on 26th Street); Randy Gra~bill (101226th
Street) and Gary Crigger (corner of Winthrop and 26t ) pertaining to traffic
generation and headlight trespass. .
Department of Planning, Building and Development
Room 166, Noel C. Taylor Municipal Building
215 Church Avenue, S.w.
-li'lO!;rfllf;;;.""\tO'<(F!...~.\ . "
Roanoke, Virginia 24011 .~~"'!?J,i,~,@4"J~~!!01~f'
Phone: (540) 853-1730 Fax: (540) 853-1230
Date: IJUI 20, 2009 . I Submittal Number: IAmended Application .No.1
-
D Rezoning, Not Otherwise Listed
~ Rezoning, Conditional
D Rezoning to Planned Unit Development
D Establishment of Comprehensive Sign Overlay District
-
Address: IBluefield Boulevard SW
Official Tax No(s).:IA portion of 1260342
Existin.g Base Zoning: " IR-7 Residential Single-Family
(If multiple zones, please manually enter all districts.) ,
Ordinance No(s). for Existing Conditions (If applicable): I
o Amendment of Proffered Conditions
o Amendment of Planned Unit Development Plan
o Amendment of Comprehensive Sign Overlay District
I 0 With Conditions
[8] Without Conditions
Requested Zoning: RM-2, Residential Mixed Densit Proposed Land Use: Portion to be combined with 1260309 for townhouses
Name: IWinky Wise Enterprises, l.l.c.
I Phone Number:
E-Mail: I
Address: 2625 Colonial Avenue, SW Roanoke, VA 24015
I
I
345-7899
I Phone Number:
I E-Mail: I
Name:
Address:
Applicant's Signature:
Name: ILumsden Associates, P.c.
I Phone Number: I
4664 Brambleton Avenue, Roanoke, VA 24018
I
I
774-4411
I
I
E-Mail: Ihboggess@lumsdenpc.com
LUMSDEN ASSOCIATES, P.C. J
ENG INEERS-S URVEYORS-PLANNERS
V. KIRK LUMSDEN, L.S.
B. LEE HENDERSON, JR., P.E., L.S.
THOMAS C. DALE, P.E.
TIMOTHY HOELZLE, L.S.
LARRY T. OGLE, JR., L.S..
HOWARD P. BOGGESS, II, CLA
KEVIN T. BARNES, CLA
JOHN E. CONNER, P.E.
DOUGLAS E. BURTON, P.E.
4664 BRAMBLETON AVENUE, SW - P.O. BOX 20669 - ROANOKE. VA 24018 - PHONE (540) 774-4411 - FAX (540) 772-9445 - EMAIL MAIL@LUMSDENPC.COM
July 20, 2009
TAX PARCEL #1260342
ZONING AMENDMENT NARRATIVE
Winky Wise Enterprises, L.L.C. is the Owner ofthree adjacent City of Roanoke parcels, #1260342 (the
subject parcel, Zoned R-7), #1260309 and #1260322 (both Zoned RM-2), as shown on the attached
Conceptual Plan. In order to have an approvable Development Plan as represented by the Concept Plan, a
0.031 Acre portion of tax parcel #1260342 must be rezoned to RM-2, so that this portion may then be
subdivided and combined with tax parcel #1260309, to create new tract "A", a 0.300 Acre parcel zoned
RM-2.
The intent of the plan is to develop a driveway upon tax parcel #1260322, an otherwise unbuildable lot, to
serve a Townhouse development on new tract "A", being a landlocked parcel.
Tax parcel.#1260322 is a non-conforming lot, as it lacks the required street frontage for the RM-2 zoning
district. ~e lot has 40.56' of frontage, while the RM-2 district requires 50.0'. In addition, the lot
becomes progressively more narrow toward the rear of the lot. At the minimum front building line, as
established by the existing structures on adjacent tax parcel #'s 1260316 and 1260317, the lot is 34.10'
wide. With the minimum side yard of 4' and minimum combined side yards of 8', the maximum building
width is 26.10'. Assuming a building depth of 30', the maximum building width is 20.39'. A regularly
shaped rectangular floorplate of 20' by 30' would have 600 gross square feet of space. This floorplate
would not match the character of the existing single-family residential structures in the neighborhood,
would require a unique, and expensive, architectural design to function effectively, and the per-square-
foot costs of construction would be disproportionately high for the area.
Tax parcel #1260309 is landlocked, having no frontage on any street.
The proposed townhouse development will include four (4) two-story residential units, with six surface
parking spaces. The proposed floorplate is 78' wide by 30' deep. No dumpster is proposed, individual
automated containers will be used. The townhouse development will function as a transitional use
between the adjacent self-storage mini-warehouse facility located to the west, and the residential uses in
all other directions.
The proposed subdivision will not impact the existing stormwater management facility located on tax
parcel #1260342. This facility serves the self-storage mini-warehouse on tax parcel #1260314. The
existing stormwater management facility will be utilized for the proposed development if on-site
stormwater management is not adequate. Any necessary drainage easements will be established with site
development plans.
EXHffiIT #1
06292p12-layout2
LOCATION MAP FOR TAX PARCEL #1260342
, PROPERTY OF
WINKY WISE ENTERPRISES, "L.L.C.
SITUA TED ALONG 26TH STREET
AND COLONIAL A VENUE
CITY OF ROANOKE, VIRGINIA
, 06-292 4664 BRAMBLETON AVENUE
P.O. BOX 20669
ROANOKE, VIRGINIA 24018
EXHIBIT #4
LUMSDEN ASSOCIATES, P.C.
ENGINEERS-SURVEYORS-PLANNERS
ROANOKE, VIRGINIA
DATE:
July 20, 2009
SCALE:
NO SCALE
COMM. NO.:
PHONE: (540) 774-4411
FAX: (540) 772-9445
E-MAIL: MAIL@LUMSDENPC.COM
METES AND BOUNDS DESCRIPTION
PORTION OF #1260342 ZONING AMENDMENT
The following is a deed description for a (0.031 ac.) Parcel being a portion of the
property ofWinky Wise EnterprisesL.L.C., being Roanoke City Tax Parcel #1260342 to
be rezoned from R-7 to RM-2. The description is as follows:
BEGINNING at Corner #1,said point being the southwesterly corner of Roanoke City
Tax Parcel #1260342 property ofWinky Wise Enterprises L.L.C., said point also being
the southeasterly corner of property of Joseph R. Howell, et ux, Roanoke City Tax Parcel
#1260341; thence leaving Howell and with the southerly boundary of Tax Parcel
#1260342, Winky Wise Enterprises L.L.C., for thefollowing two courses; thence S 690
49' 54" E, 45.00 feet to Corner #2; thence N 40045' 06" E, 63.21 feet to Corner #3, said
point located on the westerly boundary of property ofM&W Properties, Inc., Roanoke
CityTax Parcel #1260316, said point also located on the northerly boundary ofWinky
Wise Enterprises L.L.C., Roanoke City Tax Parcel #1260322; thence leaving M&W
Properties, Inc. & Winky Wise Enterprises L.L.C., and with a new division line/rezoning
line thru property ofWinky Wise Enterprises L.L.C., Tax Parcel #1260342; S 680 48'
48" W, 89.56 feet to the place of BEGINNING being Corner #1 and containing 0.031
Acres.
EXHmIT #3
2006-292 winkywisedeed6-30-09
July 20, 2009
Proffered Conditions
The applicant hereby agrees to proffer the following condition as it applies to the subject
portion of Official Tax No. 1260342:
1. The subject property shall be developed only in combination with Official Tax
No. 1260309.
EXHIBIT #6
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LUMSDEN ASSOCIATES, P.C.
ENG INEERS-S URVEYORS-PLANNERS
V. KIRK LUMSDEN, L.S.
B. LEE HENDERSON, JR., P.E., L.S.
THOMAS C. DALE, P.E.
TIMOTHY HOElZLE, L.S.
LARRY T. OGLE, JR., L.S.
HOWARD P. BOGGESS, II, CLA
KEVIN T. BARNES, CLA
JOHN E. CONNER, P.E.
DOUGLAS E. BURTON, P.E.
4664 BRAMBLETON AVENUE, SW - P.O. BOX 20669 - ROANOKE. VA 24018 - PHONE (540) 774-4411 - fAX (540) 772-9445 - EMAIL MAIL@LUMSDENPC.COM
July 20, 2009
TAX PARCEL #1260342
LISTING OF ADJOINING PROPERTY OWNERS
Tax parcel #'s 1260307 & 1260308
Neill & Eleanor H. MacRae
1110 26th Street, SW
Roanoke, VA 24015
Tax parceL#1260316
M&W Properties, Inc.
3322 Brambleton Ave., SW
Roanoke, VA 24018
Tax parcel #'s 1260322 & 1260309
Winky Wise Enterprises, L.L.C.
2625 Colonial Avenue, SW
Roanoke, VA 24015
Tax parcel #1260330
George A. & Connie C. Bronson
2619 Bluefield Blvd, SW
Roanoke, VA 24015
Tax parcel #1260331
Owner
2613 Bluefield Blvd, SW
Roanoke, VA 24015
Tax parcel #1260341
Joseph R. & Renee M. Howell
2620 Bluefield Blvd, SW
Roanoke, VA 24015
EXHffiIT #5
d~~
'7-YI
AFFIDAVIT PERTAINING TO THE REZONING REQUEST OF:
Winky Wise Enterprises, LLC, pt. Tax No. 1260342, Bluefield Boulevard, )
SW, from R7 to RM2, no conditions )AFFIDAVIT
COMMONWEALTH OF VIRGINIA
)
) TO-WIT:
CITY OF ROANOKE )
The affiant, Martha Pace Franklin, first being duly sworn, states that she is Secretary to
the Roanoke City Planning Commission, and as such is competent to make this affidavit
of her own personal knowledge. Affidavit states that, pursuant to the provisions of
Section 15.2-2204, Code of Virginia, (1950), as amended, on behalf of the Planning
Commission of the City of Roanoke, she has sent by first-class mail on the 27th day of
July, 2009, notices of a public hearing to be held on the 20th day of August, 2009, on the
request captioned above to the owner or agent of the parcels as set out below:
Tax No.
Name
Mailing Address
1260308
1260307
Neil and Eleanor H. Macrae
1110 26th Street, SW
Roanoke, VA 24015
1260322
1260309
Applicant
1260316
M & W Properties, Inc.
3322 Brambleton Avenue, SW
Roanoke, VA 24018
1260330
George and Connie Bronson
2619 Bluefield Boulevard, SW
Roanoke, VA 24015
1260331
Dana and Angela Billingsley
2613 Bluefield Boulevard, SW
Roanoke, VA 24015
1260341
Joseph and Renee Howell
2620 Bluefield Boulevard, SW
Roanoke, VA 24015
Also Notified: Susan Koch, President, GRCCL
/rvJII1A.A.1{ iJv CW 11:~
Martha Pace Franklin
SUBSCRIBED AND SWORN to before me, a Notary Public, in the City of Roanoke,
'''1'o,n,<> t]"C' "7th A<>u "f' lnlu "000
~The Roanoke Times
Roanoke, Virginia
Affidavit of Publication
The Roanoke Times
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -+- - - - - - - - - - - - - - - - - - - - - - --
LUMSDEN ASSOCIATES
PO BOX 20669
ROANOKE VA 24018
---
City/County of Roanoke, Commonwealth/State of
Virginia. Sworn and subscribed before me this
__l..bl~day of Sept 2009. Witness my hand and
official seal.
Notary Public
I NOnCE OF PUBLIC
: HEARING .
The Council of the City ~f
Roanoke'will hold a public
hearing on Monday,
September 21, 2009, at
7:00 p.m., or as soon
thereafter as the matter
may be heard, In the
Council Chamber, fourth
'floor in the Noel C. Taylor
\ Municipal B, uildlng, 215,'
Church Avenue, S.W.,
Roanoke, Virginia, to,
consider the following: . :
Request from Wlnky Wise ,'.
Enterprises, LLC, to rezone I,
a 0 031 acre portion of the i
rear of property on Bluefi.eld
Boulevard, S.W.. beanng
I Official Tax No. 1260~42,
from R-7, Residential Smgle
I Family District, to RM-.2,
Residential Mixed Density
District, subject to ~he I
condition that the subject
property shall be develop.ed
only in combination With
, Official Tax No. 1260309,
I for tow n h 0 use!
, development. .'
A copy' of the application
is available for review in the
Office of the City Clerk,
Room 456 Noel C. Taylor
Municipal'Bullding, 21,5
Church Avenue. S.W.,
Roanoke, Virginia. .,
All parties in interest a~~
citizens may appear on the
above date and be heard on
the matter. If you are ,a
person with a disability who:
needs accommodations for!
',this hearing, please ~ontact,
ithe City Clerk's Office, ~t
,853-2541, before noon on
the Thursday before the
date of the hearing listed
a~~~~'N under my hand this
'1st day of September,
12009. .. " .
, Stephanie M. Moon, CMC
, City Clerk.
1(116201~8~_~
REFERENCE: 80030791
11620118
NPH-Winky Wise-Rezon
State of Virginia
City of Roanoke
.L, (the undersignedi an authorized representative
of the Times-World Corporation, which corporation
is publisher of the Roanoke Times, a daily
newspaper published in Roanoke, in the State of
Virginia, do certify that the annexed notice was
published in said newspapers on the following
dates:
PUBLISHED ON:
09/04 09/11
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= : EG. #7090930 : "* -
= * : p. M'< COMMISSION : ~ =
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TOTAL COST:
FILED ON:
386.88
09/11/09
I !-:
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -+- - - - - - - - - - - - - - - - - - - - - - --
Authorized
Sigria~~re:___~_______
__~_, Billing Services Representative
~. T\
rt
~~~~
NOTICE OF PUBLIC HEARING
The Council of the City of Roanoke will hold a public hearing on Monday, September 21,
2009, at 7:00 p.m., or as soon thereafter as the matter maybe heard, in the Council Chamber, fourth
floor, in the Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., Roanoke, Virginia, to
consider the following:
Request from Winky Wise Enterprises, LLC, to rezone a 0.031 acre
portion ofthe rear of property on Bluefield Boulevard, S.W., bearing
Official Tax No. 1260342, from R-7, Residential Single Family
District, to RM-2, Residential Mixed Density District, subject to the
condition that the subject property shall be developed only in
combination with Official Tax No. 1260309, for townhouse
development.
A copy ofthe application is available for review in the Office afthe City Clerk, Room 456,
Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., Roanoke, Virginia.
All parties in interest and citizens may appear on the above date and be heard on the matter.
If you are a person with a disability who needs accommodations for this hearing, please contact the
City Clerk's Office, at 853-2541, before noon on the Thursday before the date afthe hearing listed
above.
GIVEN under my hand this 1st day of September
,2009.
Stephanie M. Moon, CMC
City Clerk.
Winky Wise Enterprises-rezone.doc
Notice to Publisher:
Publish in the Roanoke Times on Friday, September 4, 2009, and Friday, September 11, 2009.
Send affidavit to:
Send Bill to:
Stephanie M. Moon, CMC, City Clerk
215 Church Avenue, S. W., Room 456
Roanoke, Virginia 24011
(540) 853-2541
Howard Boggess
Lumsden Associates, P. C.
4664 Brambleton Avenue, S. W.
Roanoke, Virginia 24018
(540) 774-4411
r
\
NPH-Winky Wise Enterprises-rezone.doc
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: cIerk@roanokeva.gov
STEPHANIE M. MOON, CMC
City Clerk
CECELlA T. WEBB
Assistant Deputy City Clerk
September 9,2009
Howard P. Boggess, II, CLA
Lumsden Associates, P. C.
4664 Brambleton Avenue, S. W.
Roanoke, Virginia 24018
Dear Mr. Boggess:
Pursuant to provisions of Resolution No. 25523 adopted by the Council of the City of
Roanoke on Monday, April 6, 1981, I have advertised a public hearing for Monday,
September 21,2009, at 7:00 p.m., or as soon thereafter as the matter may be heard, in the
City Council Chamber, Room 450, Noel C. Taylor Municipal Building, 215 Church
Avenue, S. W., on the request of Winky Wise Enterprises, LLC, to rezone a 0.031 acre
portion of the rear'of property on Bluefield Boulevard, S. W., from R-7, Residential Single
Family District, to RM-2, Residential Mixed Density District, subject to a certain proffered
condition.
For your information, I am enclosing copy of a notice of public hearing. Please review the
document and if you have questions, you may contact Steven J. Talevi, Assistant City
Attorney, at 540-853-2431.
It will be necessary for you, or your representative, to be present at the September 21 st
public hearing. Failure to appear could result in a deferral of the matter until a later
date.
Sincerely,
~m.~
Stephanie M. Moon, CMC
City Clerk
SMM:ctw
Enclosure
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: c1erk@roanokeva.gov
STEPHANIE M. MOON, CMC
City Clerk
CECELIA T. WEBB
Assistant Deputy City Clerk
September 9,2009
Mr. and Mrs. Neil Macrae
M & W Properties, Inc.
Mr. and Mrs. George Bronson
Ladies and Gentlemen!
Mr. and Mrs. Joseph Howell
Ms. Susan Koch, President, GRCCL
Ms. Dana and Ms. Angela Billingsley
Pursuant to provisions of Resolution No. 25523 adopted by the Council of the City of
Roanoke on Monday,. April 6, 1981, I have advertised a public hearing for Monday,
September 21,2009, at 7:00 p.m., or as soon thereafter as the matter may be heard, in the
City Council Chamber, Room 450, Noel C. Taylor Municipal Building, 215 Church
. .
Avenue, S. W., on the request of Winky Wise Enterprises, LLC, to rezone a 0.031 acre
portion of the rear of property on Bluefield Boulevard, S. W., from R-7, Residential Single
Family District, to RM-2, Residential Mixed Density District, subject to a certain proffered
condition.
This letter is provided for your information as an interested property owner and/or adjoining
property owner. If you have questions with regard to the matter, please call the Department
of Planning, Building and Development at 540-853-1730.
Adjoining Property Owners
September 9,2009
Page 2
If you would like to receive a copyof the report of the City Planning Commission, please call
the City Clerk's Office at 540-853-2541.
SMM:ctw
Sincerely,
~m-~
Stephanie M. Moon, CMC
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerk@roanokeva.gov
JONATHAN E. CRAFT
Deputy City Clerk
STEPHANIE M. MOON, CMC
City Clerk
CECELIA T. WEBB
Assistant Deputy City Clerk
September 23, 2009
Nicole G. Hall
Clark Nexsen Architecture & Engineering
213 S. Jefferson Street, Suite 1011
Roanoke, Virginia 24011
Dear Ms. Hall:
I am enclosing copy of Ordinance No. 38613-092109 amending the
Institutional Planned Unit Development Plan for property located at 3601
Ferncliff Avenue, N. W., to allow the occupancy of the Ruffner Middle School
building as a government office/facility and educational facility, as well as
allow for construction of an accessory warehouse as set forth in the Zoning
Amended Application No.1 dated August 24, 2009.
The abovereferenced measure was adopted' by the Council of the City of
Roanoke at a regular meeting held on Monday, September 21, 2009, and is
in full force and effect upon its passage.
Sincerely,
~.~
Stephanie M. Moon, CMC
City Clerk
SMM:ew
Enclosure
L:\CLERK\DATA\CKSM1 \Agenda Correspondence\September 21, 2009\September 21 correspondence. doc
Nicole G. Hall
September 23,2009
Page 2
pc: Dr. Rita Bishop, Superintendent, Roanoke City Public Schools, 40
Douglass Avenue, N. W., Roanoke, Virginia 24012
Kansas B. King, 2062 Routt Road, N. W., Roanoke, Virginia
24017
VC Roanoke, LLC, 11 South 12th Street, Richmond, Virginia
23219
Horace G. Fralin Partners, et als, P. O. Box 20069, Roanoke,
Virginia 24018-0503
Ferncliff South Housing Management, 601 S. Belivedere Street,
Richmond, Virginia 23220
G M Fargo, LLC, MRH Venture Capital, 855 W. Broad Street,
Suite 300, Boise, Idaho 83702
Hoback Properties, LLC, 32 Skylar Court, Roanoke, Virginia 24012
Winn Limited Partnership, 2626 Glenwood Avenue, Suite 200
Raleigh, North Carolina 27608
Freeway Partners, LLC, P. O. Box 6120, Lynchburg, Virginia 24505
Delta Dental of Virginia, 4818 Starkey Road, S. W., Roanoke,
Virginia 24018
Shree Vinayak, LLC, 3315 Ordway Drive, N. W., Roanoke, Virginia
24017
SRC Virginia, Inc., P. O. Box 280, Gastonia, North Carolina 28053
Darlene L. Burcham, City Manager
William. M. Hackworth, City Attorney
Steven J. Talevi, Assistant City Attorney
Martha P. Franklin, Secretary, City Planning Commission
Susan Lower, Director, Real Estate Valuation
Philip Schirmer, City Engineer .
L:\CLERK\DATA\CKSMl \Agenda Correspondence\September 21, 2009\September 21 correspondence.doc
4:
\,~
cb\ .
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
Tbe 21st day of September, 2009.
No. 38613-092109.
AN ORDINANCE to amend S36.2-l00, Code ofthe City of Roanoke (1979), as amended,
and the Official Zoning Map, City of Roanoke, Virginia, dated December 5,2005, as amended, to
amend the INPUD Development Plan to allow the occupancy of the Ruffner Middle School building
as a government office/facility and educational facility, as well as allow for construction of an
accessory warehouse as it pertains to property identified by Official Tax No. 6460102, located at
3601 Fernc1iff Avenue, N.W.; and dispensing with the second reading by title of this ordinance.
WHEREAS, the City of Roanoke, has made application to the Council of the City of
Roanoke, Virginia ("City Council"), to amend the INPUD Development Plan to allow the occupancy
.afthe Ruffner Middle School building as a government office/facility and educational facility, as
well as allow for construction of an accessory warehouse as it pertains to property identified by
Official Tax No. 6460102, located at 3601 Ferncliff Avenue, N.W.;
WHEREAS, the City Planning Commission, after giving proper notice to all concerned as
required by S36.2-540, Code of the City of Roanoke (1979), as amended, and after conducting a
, public hearing on the matter, has made its recommendation to City Council;
WHEREAS, a public hearing was held by City Council on such application at its meeting on
September 21,2009, after due and timely notice thereof as required by S36.2-540, Code ofthe City
of Roanoke (1979), as amended, at which hearing all parties in interest and citizens were given an
opportunity to be heard, both for and against the amendment of the INPUD Development Plan as it
pertains to property described as Official Tax No. 6460102, located at 3601 F ernc1iff Avenue, N. W.;
and
O-Ruffner Middle School-Amend INPUD Plan.doc
1
WHEREAS, this Council, after considering the aforesaid application, the recommendation
made to the Council by the Planning Commission, the City's Comprehensive Plan, and the matters
presented at the public hearing, finds that the public necessity, convenience, general welfare and
good zoning practice, requires the amendment of the INPUD Development Plan to allow the
occupancy of the Ruffner Middle School building as a government office/facility and educational
facility, as well as allow for construction of an accessory warehouse as it pertains to property
identified by Official Tax No. 6460102, located at 3601 Ferncliff Avenue, N.W., as herein provided.
THEREFORE, BE IT ORDAINED by the Council afthe City of Raano1ce that:
1. Section 36.2-100, Code ofthe City of Roanoke (1979), as amended,. and the Official
Zoning Map, City ofRoanolce, Virginia, dated December 5, 2005, as amended, be amended to reflect
the amendment of the INPUD Development Plan to allow the occupancy of the Ruffner Middle
School building as a government office/facility and educational facility, as well as allow for
construction of an accessory warehouse as it pertains to property identified by Official Tax No.
6460102, located at 3601 Ferncliff Avenue, N.W., as set forth in the Zoning Amended Application
No.1 dated August 24,2009.
2. Pursuant'ta the provisions of Section 12 of the City Charter, the second reading of this
ordinance by title is hereby dispensed with.
ATTEST:
~h}.~
City Clerk.
O-Ruffher Middle School-Amend INPUD Plan.doc
2
.. .
CITY OF ROANOKE
PLANNING BUILDING AND DEVELOPMENT
215 Church Avenue, S.W., Room 166
Roanoke, Virginia 24011
Telephone: (540) 853-1730 Fax: (540) 853-1230
E-mail: planning@roanokeva.gov
Architectural Review Board
Board of Zoning Appeals
Planning Commission
September 21,2009
Honorable David A. Bowers, Mayor
Honorable Sherman P. Lea, Vice Mayor
Honorable M. Rupert Cutler, Council Member
Honorable Gwendolyn W. Mason, Council Member
Honorable Anita J. Price, Council Member
Honorable Court G. Rosen, Council Member
Honorable David B. Trinkle, Council Member
Dear Mayor Bowers and Members of City Council:
Subject:
Request from the City of Roanoke to amend the Institutional
Planned Unit Development Plans for 3601 Ferncliff Avenue, N.W.,
Official Tax No. 6460102, to allow the occupancy of the Ruffner
Middle School building as a government office/facility and
educational facility, as well as allow for construction of an
accessory warehouse.
Planning Commission Public Hearing and Recommendation
Planning Commission public hearing was held on Thursday, September 17,
2009. By a vote of 3-0 (Mr. Van Hyning and Mrs. Penn absent, and Ms. Katz
abstaining), the Commission recommends City Council approve the request,
finding the application for the adaptive reuse of William Ruffner Middle School
into government offices/facilities and the construction of an accessory warehouse
to be consistent with Vision 2001-2020, the Peters Creek North Neighborhood
Plan, and the City's Zoning Ordinance. The request provides for the continued
service of a vacated City facility while maintaining a cohesive campus setting
Respectfully submitted,
//~~0<J
D. Kent Chrisman, Chairman
City Planning Commission
cc: Darlene L. Burcham, City Manager
William M. Hackworth, City Attorney
R. Brian Townsend, Assistant City Manager
City Council
September 21,2009
Page 2
Application Information
Request:
Owner:
Authorized A ent:
Cit Staff Person:
Site Address/Location:
Official Tax Nos.:
Site Area:
Existin Zonin :
Proposed Zonin
Existin Land Use:
Proposed Land Use:
Nei hborhood Plan:
S ecified Future Land Use:
Filing Date:
Background
Amendment of Institutional Planned Unit Develo ment
Cit of Roanoke
Nicole Hall, Clark Nexsen Architecture & En
Maribeth B. Mills
3601 Ferncliff Avenue NW
6460102
58.83 Acres
INPUD, Institutional Planned Unit Develo
INPUD, Institutional Planned Unit Develo ment
Educational Facilit I Middle and Seconda
Educational Facility, Elementary, Middle, and Secondary
and Government Offices and Other Government Facilities,
Not Otherwise Listed
Peters Creek North Neighborhood Plan
ParklO en Space/Public and Multifamil
Original Application: August 6, 2009; Amended
Ap Iication NO.1: Au ust 24, 2009
In June 2009, the development plan for the William Fleming/Ruffner property was
amended to remove Lawson Hall and the Employee Health Clinic to allow for
additional athletic facilities for William Fleming High School. At that time, William
Ruffner Middle School was to remain. The public school system decided to close
the middle school and demolish the School of the Arts facility along with a portion
of its associated parking. In order to keep the remainder of this building in
productive use, the school system is requesting to convert the space to
government offices and facilities. This would include maintenance offices and a
workroom; culinary service offices; server and IT offices; professional
development classrooms; and assessment scoring offices to be located within
the existing building. A new 40,000 square foot warehouse building is also
proposed next to the gymnasium. This warehouse would store all transshipment
materials such as books and furniture. The multipurpose field currently in this
location would be moved to the site of the demolished School for the Arts and
associated parking. The Employee Health Clinic, previously housed in modular
units on the site, would be located in the existing clinic area. Some educational
uses would also remain in the existing building such as GED training and the
gymnasium. Additional parking will be created to accommodate this change of
use. No changes are proposed for William Fleming High School.
City Council
September 21,2009
Page 3
Conditions Proffered by the Applicant
As an INPUD, the development plan attached to this amendment is binding for
future development. Development standards are listed directly on the
development plan.
Considerations
Surroundinq Zoninq and Land Use:
--.-
Zoning District Land Use
North ROS, Recreation and Open Space District Countryside Golf Course and
& RMF, Residential Multifamily District. an apartment complex.
South CLS, Commercial-Large Site District. Retail Sales Establishments.
East 1-1, Light Industrial District and CLS, Johnson & Johnson building
Commercial-Large Site District. and hotels.
West RMF, Residential Multifamily District and An apartment complex and
RM-2, Residential Mixed Density District. two vacant parcels.
Compliance with the Zoninq Ordinance:
The INPUD District encourages harmonious development of institutional uses
and mixed-use campus developments. This district provides flexibility for
creative development that minimizes potential negative impacts on neighboring
uses and recognizes the special complexity and interrelationships of land uses.
The overall appearance of the campus will remain much the same since William
Ruffner Middle School will be adaptively reused. The most significant addition to
the site will be the warehouse structure. This structure should not detract from
the overall appearance of the campus due to its location (between the existing
gymnasium and Fleming's loading docks), height (max. 35 feet in height), and
building materials (brick, pre-cast concrete, glass metal panels, or architectural
CMU).
The minimum number of parking spaces is 139 vehicles and 143 on-street and
off-street spaces are proposed. The warehouse and gymnasium are not
included in the parking calculation because they are considered accessory uses.
These spaces are independent of parking specified for faculty, students, events,
and visitors of William Fleming High School.
Conformity with the Comprehensive Plan and Neiqhborhood Plan:
Both Vision 2001-2020 and the Peters Creek North Neighborhood Plan call for
the efficient use of the City's limited land resources. With many of the City's
schools closing to consolidate, it is important not to leave behind vacant facilities.
The adaptive reuse of William Ruffner Middle School as a multipurpose facility for
the school system will ensure its continued service to the community.
City Council
September 21,2009
Page 4
Vision 2001-2020 contains two policies relevant to this application:
. PE P1. Quality Education. Roanoke's school system will be known for its
quality education that prepares students for the workplace or with the skills
and knowledge needed to succeed in higher education. Roanoke will
maintain and improve its high-quality public education facilities and
programs at all levels.
. PE P2. School Facilities. School facilities are important community
facilities. The location of new school facilities.will be carefully planned to
enhance the surrounding community and adhere to the City Design
principles recommended.
City Department Comments:
Mr. Kent Chrisman, Chairman of the Planning Commission, requested that
community access to the site be addressed including the dedication of public
right-of-way for future sidewalks and greenways. Staff requested that the
applicant address this request in the amended application. The school system,
however, felt that any additional public access would jeopardize the safety of
students.
Planninq Commission Public Hearinq:
At the Planning Commission's September 17, 2009 public hearing, Mr. Rick
Williams asked for the total cost of the project and what materials would be used
on the proposed warehouse. The applicant responded the a cost estimate had
not yet been conducted and the warehouse would be clad in materials similar to
those used on William Fleming High School (e.g. brick, pre-cast concrete, glass
metal panels, and architectural CMU).
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Department of Planning, Building and Development
Room 166, Noel C. Taylor Municipal Building
215 Church Avenue, S.w.
Roanoke, Virginia 24011
Phone: (540) 853-1730 Fax: (540) 853-1230
Date: IAU9 24, 2009 I
B!gii!!!~,(l!m~~.!~!J~~I!~!t;f~'ii:l,i):~!;,1(~
o Rezoning, Not Otherwise Listed
o Rezoning, Conditional
o Rezoning to Planned Unit Development
o Establishment of Comprehensive Sign Overlay District
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Submittal Number: IAmended Application No.1.
I. .........Click Here. toPrint; < I
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o Amendment of Proffered Conditions
I8l Amendment of Planned Unit Development Plan
o Amendment of Comprehensive Sign Overlay District
Address: 3601 Ferncliff Avenue, NW Roanoke, VA 24017
Official Tax No(s).: 16460102
Existing Base Zoning: INPUD, Institutional Planned Unit Development
(If multiple zones, please manually enter all districts.)
Ordinance No(s}. for Existing Conditions (If applicable): 138498-061509
Proposed Land Use: IGovernment Office or Facilities
o With Conditions
fRJ Without Conditions
Phone Number: j + 1 (540) 853-2333 I
E-Mail: IDarlene.Burcham@roanokeva.gov I
Property Owner' ; ignature:
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Address: I
I Phone Number:
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Applicant's Signature:
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Name: Clark Nexsen Architecture & Engineering
Phone Number: I + 1 (540) 982-0800 I
E-Mail: Inhali@c1arknexsen.com I
Authorized Agent's Signature:
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CLARK. NEXSEN
Architecture & Engineering
August 28, 2009
To: Roanoke City Planning Commission
From: Clark Nexsen Architecture & Engineering, agent for Roanoke City Public Schools
RE:. Amendment Application No.1
Amendment to INPUD for Chmge of Occupancy for William Ruffner Middle School
Background:
The site for the project is shared with William Fleming High School. The site was amended in 2007 in
order to construct the new William Fleming High School and stadium and was amended again in 2009 to
change the layout of the site to improve the efficiency of the layout of some of the athletic fields.
Roanoke City Public Schools has recently decided to close William Ruffner Middle School and .
demolish the School of Arts portion of the facility. The school system wishes to change the occupancy
use of building from an educational use to a business use facility. The school system also proposes
adding a future warehouse to the site adjacent to the current William Ruffner Gymnasium.
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Proposed Change:
The change of occupancy shall include the following uses: government offices or other government
facility, not otherwise listed and will include the relocation of the maintenance offices and staff currently
located in the Roanoke City Public Schools Maintenance Building on Reserve Avenue, a maintenance
work room area, offices for culinary services personnel, and a location for server and IT equipment. The
library portion of the building shall be used for professional development training. A minor portion of
the'building will be used for GEDtraining and a minor portion will be usedfor an administrative office-
area for assessment scoring.
The health clinic area and existing gymnasium building will remain unchanged in their use.
The proposed future warehouse will serve as storage for all transshipment materials (I.e. books and
furniture) for the entire school system and as previously mentioned would be constructed adjacent to the
current William Ruffner gymnasium.
With a change in occupancy it is not anticipated that there will be a need for additional parking as the
site currently has more spaces than required (calculations are shown below). In addition, the site contains
space for future parking, is located close to public transit, and there are several on-street spaces that may
be utilized on Femdale Drive.
213 S. Je!fersonStrrEt, Suite 1011, Rillrme, Virginia 24011 5401982-0800 Fax 5401982-1183
A ProfESsional Grrporation Cffia:s in N arfdk, RUhrmrd, A texanlria, Rillmke, GJarlotte ard Ral.eirf
http://1./.tro)darkrT!Xserl. com
CLARK. NEXSEN
Architecture & Engineering
INPUD Development Plan - Parking Information
Buildings on Site:
. William Fleming High School
. William Fleming HS Stadium
o Seating Areas (31 00 seats)
o Support Buildings
o Field House
. William Ruffner:
o Ruffner Gymnasium:
o Warehouse
All uses are permitted in the INPUD District
William Fleming Off-street Parking:
. 560 spaces for the entire site
o Student! Event Lot:
o Faculty/ Staff/ Bus Lot:
o Athletic/ Event Lot:
o Visitor Lot:
297,000 sf
13,500 sf
5,000 sf
8,000 sf
57,400 sf
21,400 sf
40.000 sf
475,500 sf
3. '" spaces
161 spaces
53 spaces
30 spaces
(existing to remain)
(Accessory use to William Fleming HS)
(Accessory use to William Fleming HS)
(Accessory use to William Fleming HS)
( Government offices or other
Government facility and Education.)
(Accessory use)
(Accessory use)
· Required Spaces for William Fleming = 450 spaces
0-- - 3-spacesper classroom: 3x 81 == 243 --
o 1 per students: 1652/8 = 207
Ruffner Parking
. 126 spaces off-street
. lLspaces on-street
143
Required Parking for Ruffner
o First 4000 sf
o 1/300 net sf
o 3 per classroom: 3 x 1
o 1 per 8 students: 20/8
2 spaces
131 spaces
3 spaces
---1 spaces
139
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Tax number Owner Address
6450101 Owner 1 G & M Fargo llC ./ Physical 35S0 Ferncliff Ave
Owner 2 MRH Venture Capital llC Owner's P.O. Box 3S547
Tulsa OK 74135-4496
6450122 Freeway Partners llC ../ Physical 3602 Ferncliff Ave
Owner's P.O. Box 6120
lynchburg, VA 24505
6440120 Ferncliff South / Physical 3666 Ferncliff Ave
Owner's 601 S Belvidere St
Housing MGMT
Richmond, VA 23220
6440116 Fralin Horace G ET AlS / Phy~ical 3533 Ferncliff Ave
Partners Owner's P.O. Box 20069
Roanoke, VA 24018-0503
6440101 VC Roanoke llC / 11 South 12th St
Richmond, VA 232219
6401205 Kansas Blair King .; 2062 Routt Rd
Roanoke, VA 24017
6401206 Dollie W. Williams )( 2054 Routt Rd
Roanoke, VA 24017
6401207 Saundra l. Brown X 2046 Routt Rd
Roanoke, VA 24017
6401204 Bradley l. Campbell , 2073 Fair Hope Rd
Roanoke, VA 24017
., . . '6472302. ... . City Of Roanoke. .. .. j Physical- . 2100 Countrys.ide Dr
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Owner's 215 Church Ave Rm 250
Roanoke, VA 24011
6472101 S R C Virginia INC ./ Physical 2201 Montauk Rd
Owner's P.O. Box 280
, Gastonia, NC 28053
6460101 Delta Dental of Roanoke I Physical 2797 Frontage Rd
Owner's 4818 Starkey Rd
Roanoke, VA 24018
6460104 Shree Vinayak llC J Physical 2727 Ferndale Dr
Owner's 3315 Ordway Dr
Roanoke, VA 24017
6450112 WAG T Television INC i Physical 2807 Hershberger Rd
Owner's P.O. Box 7
Roanoke, VA 24022
6450111 Winston Roanoke SPE llC X Physical 3301 Ordway Dr
Owner's 2626 Glenwood Ave. Ste 200
Raleigh, NC 27608
6450121 WINN limited Partnership / 2626 Glenwood Ave. Ste 200
Raleigh, NC 27608
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WHEREAS, a public hearing was held by City Council on such application at its
meeting on June 15,2009, after due and timely notice thereof as required by 936.2-540,
Code of the City of Roanoke (1979), as amended, at which hearing all parties in interest
and citizens were given an opportunity to be heard, both for and against the amendment of
the Planned Unit Development Plan for property identified by Official Tax No. 6460102,
located at 3601 Femcliff Avenue, N.W.; and
WHEREAS, this Council, after considering' the aforesaid application, the
recommendation made to the Council by the Planning Commission, the City's
Comprehensive Plan, and the matters presented at the public hearing, finds that the public
necessity, convenience, general welfare and good zoning practice, requires the amendment
of the Planned Unit Development Plan for William Fleming High School to include a
fieldhouse with bus and car parking areas, and to change the layout of the various athletic
and recreation facilities, including the removal of a baseball field and addition of two
-- footlia1l!s6ccetllacrossefieldS~-oirpt6pefty identified-15y OfficialTax:Nb:-64601 02~ located---
- at 3601 Femcliff Avenue, N.W., as herein provided.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that:
1. Section 36.2-100, Code of the City of Roanoke (1979), as amended, and the
Official Zoning Map, City of Roanoke, Virginia, dated December 5, 2005, as amended, be
amended to reflect the amendment of the Plarmed Unit Development Plan for William
Fleming High School to include a fieldhouse with bus and car parking areas, and to change
the layout of the various athletic and recreation facilities, including the removal of a
baseball field and addition of two football/soccer/lacrosse fields, on property identified by
Official Tax No. 6460102, located at 3601 Femcliff Avenue, N.W., as set forth in the
O-William Fleming High School-amend PUD Plan.doc
2
ZQrung Anumded Application No.1 dated April 17. 2009.
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AFFIDAVIT PERTAINING TO THE REZONING REQUEST OF:
City of ROalloke for Fleming Inpud, 3601 Ferncliff Avenue,
Tax No. 6460102, ~.',
)AFFIDA VIT
)
)
) TO-WIT:
)
COMMONWEALTH OF VIRGINIA
CITY OF ROANOKE
The affiant, Martha Pace Franklin, first being duly sworn, states that she is Secretary to
the Roanoke City Planning Commission, and as such is competent to make this affidavit
of her own personal knowledge. Affidavit states that, pursuant to the provisions of
Section 15.2-2204, Code of Virginia, (1950), as amended, on behalf of the Planning
Commission of the City of Roanoke, she has sent by first-class mail on the 24th day. of
August, 2009, notices of a public hearing to be held on the 17th day of September, 2009,
on the request captioned above to the owner or agent of the parcels as set out below:
Tax No.
6401205
6440101
6440116
6440120
6450101
6450104
6450121
6450122
6460101
Name
Mailing Address
Kansas B. King
2062 Routt Road, NW
Roanoke, VA 24017
VC Roanoke LLC
11 South 12th Street
Richmond, VA 23219
Horace G. Fralin Partners, et als
POBox 20069
Roanoke, VA 24018-0503
F erncliff South
Housing Management
601 S. Belivedere St
Richmond, VA 23220
G M Fargo LLC
MRH Venture Capital
855 W. Broad St., Suite 300
Boise, ID 83702
Hoback Properties LLC
32 Skylar Court
Roanoke, VA 24012
Winn Limited Partnership
2626 Glenwood Ave., Suite 200
Raleigh, NC 27608
Freeway Partners LLC
POBox 6120
Lynchburg, VA 24505
Delta Dental Of VA
4818 Starkey Road
Roanoke, VA 24018
SUBSCRIBED AND SWORN to before me, a Notary Public, in the City of Roanoke,
VITgim~ iliis 24fu~: 20~7 ~
otary Public
My Commission Expires:
/} /(J)/ ~() !~
I (
CANDACE R. MARTIN
I NOTARY PUBUC
Commonwealth of Virginia
, Reg. #282076
, My Commission Expires
The Roanoke Times
Roanoke, Virginia
Affidavit of Publication
The Roanoke Times
--------------------~-----------------------------+------------------------
CLARK NEXSEN ARCHITECTURE & EN
213 S JEFFERSON STREET, SUITE 1
ROANOKE VA 24011
REFERENCE: 80170314
11621678
---------' -
I. - NOnCE OF PUBLIC:
HEARING '
The Council of the City of
Roanoke will hold a pUblic
hearing on September 21
2009, at 7:00 p.m., or as
Isoon thereafter as the
Imalter may be heard, in the
Council Chamber, fourth
floor, in the Noel C. Taylor
Municipal Building, 215
Church Avenue, S.W.,'
!loanoke, Virginia,'to
:onsider the following:
! Request from the City 6f
Roanoke to amend the
,Institutional Planned Unit
,Development Plan for
:property located at 3601
Ferncllff Avenue, N.W:
Official Tax No. 6460102'
to allow the occupancy 01
the Ruffner Middle School
building as a government
office/facility and
educational facility, as well
as allow for construction of,
an accessory warehouse. .
A copy of the applicatio'n
is available for review in tlie
Office of the City CierI<
Room 456, NoelC. Taylo;
Municipal Building, 215
Church Avenue, S.W.,
Roanoke, Virginia.
All parties in interest and
citizens may appear on the
above date and be heard o'n
the matter. If you are 'a
person with a disability wtio,
, needs accommodations for
I this hearing, please conta.c. t
the City Clerk's Office, at
853-2541, before noon on
the Thursday before the
date of the 'hearing Iistird' ,
above. c:
GIVEN under my hand this
1st day of September
2009. .'
Stephanie M. Moon, CMC
City Cle~~.
NPH-Ruffner Middle S
State of Virginia
City of Roanoke
I, (the undersigned) an authorized representative
of the Times-World Corporation, which corporation
is publisher of the Roanoke Times, a daily
newspaper published in Roanoke, in the State of
Virginia, do certify that the annexed notice was
published in said newspapers on the following
dates:
City/County of Roanoke, Commonwealth/State of
Virginia. Sworn and subscribed before me this
__J~~~day of Sept 2009. Witness my hand and -
official seal.
Notary Public
PUBLISHED ON:
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NOTICE OF PUBLIC HEARING
The Council of the City of Roanoke will hold a public hearing on September 21,2009, at
7 :00 p.m., or as soon thereafter as the matter may be heard, in the Council Chamber, fourth floor, in
the Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., Roanoke, Virginia, to consider
the following:
Request from the City of Roanoke to amend the Institutional Planned Unit
Development Plan for property located at 3601 Fernc1iff Avenue, N.W.,
Official Tax No. 6460102, to allow the occupancy of the Ruffner Middle
School building as a government office/facility and educational facility, as
well as allow for construction of an accessory warehouse.
A copy of the application is available for review in the Office ofthe City Clerk, Room 456,
Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., Roanoke, Virginia.
All parties in interest and citizens may appear on the above date and be heard on the matter.
If you are a person with a disability who needs accommodations for this hearing, please contact the
City Clerk's Office, at 853-2541, before noon on the Thursday before the date afthe hearing listed
above.
GIVEN under my hand this 1st day of September
,2009.
Stephanie M. Moon, CMC
City Clerk.
Ruffner Middle School-amend lNPUD plan.doc
Notice to Publisher:
Publish in the Roanoke Times on Friday, September 4, 2009, and Friday, September 11, 2009.
Send affidavit to:
Send Bill to:
Stephanie M. Moon, CMC, City Clerk
215 Church Avenue, S. W., Room 456
Roanoke, Virginia 24011
(540) 853-2541
Nicole Hall
Clark Nexsen Architecture and Engineering
213 S. Jefferson Street, Suite 1011
Roanoke, Virginia 24011
(540) 982-0800
NPH-Ruffner Middle School-amend INPUD plan. doc
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853~1l45
E-mail: c1erk@roanokeva.gov
STEPHANIE M. MOON, CMC
City Clerk
CECELIA T. WEBB
Assistant Deputy City Clerk
September 9,2009
Nicole G. Hall
Clark Nexsen Architecture & Engineering
213 S. Jefferson Street, Suite 1011
Roanoke, Virginia 24011
Dear Ms. Hall:
Pursuant to provisions of Resolution No. 25523 adopted by the Council of the City of
Roanoke on Monday, April 6, 1981, I have advertised a public hearing for Monday,
September 21,2009, at 7:00 p.m., or as soon thereafter as the matter may be heard, in the
City Council Chamber, Room 450, Noel C. Taylor Municipal Building, 215 Church
Avenue, S. W., on the request of the City of Roanoke to amend the Institutional Planned Unit
Development Plan for property located at 3601 Ferncliff Avenue, N. W., to allow the
occupancy of the Ruffner Middle School building as a government office/facility and
educational facility, as well as allow for construction of an accessory warehouse.
For your information, I am enclosing copy of a notice of public hearing. Please review the
document and if you have questions, you may contact Steven J. Talevi, Assistant City
Attorney, at 540-853-2431.
It will be necessary for you, or your representative, to be present at the September 21 st
public hearing. Failure to appear could result in a deferral of the matter until a later
date.
Sincerely,
~m. ~a.,)
Stephanie M. Moon, CMC
City Clerk
SMM:ctw
Enclosure
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: cJerk@roanokeva.gov
CECELIA T. WEBB
Assistant Deputy City Clerk
STEPHANIE M. MOON, CMC
City Clerk
September 9,2009
Mr. Kansas B. King
Horace G. Fralin Partners, et als
G M Fargo, LLC MRH Venture Capital
Winn Limited Partnership
Delta Dental of Virginia
SRC Virginia, Inc.
VC Roanoke, LLC
Ferncliff South Housing Management
Hoback Properties, LLC
Freeway Partners, LLC
Shree Vinayak, LLC
Countryside Neighborhood Alliance
Ladies and Gentlemen:
Pursuant to provisions of Resolution No. 25523 adopted by the Council of the City of
Roanoke on Monday, April 6, 1981, I have advertised a public hearing for Monday,
September 21,2009, at 7:00 p.m., or as soon thereafter as the matter may be heard, in the
City Council Chamber, Room 450, Noel C. Taylor Municipal Building, 215 Church
Avenue, S. W., on the request of the City of Roanoke to amend the Institutional Planned Unit
Development Plan for property located at 3601 Ferncliff Avenue, N. W., to allow the
occupancy of the Ruffner Middle School building as a government office/facility and
educational facility, as well as allow for construction of an accessory warehouse.
This letter is provided for your information as an interested property owner and/or adjoining
property owner. If you have questions with regard to the matter, please call the Department
of Planning, Building and Development at 540-853-1730.
Adjoining Property Owners
September 9,2009
Page 2
If you would like to receive a copy of the report of the City Planning Commission, please call
the City Clerk's Office at 540-853-2541.
Sincerely,
~a-.n. ~1l&>V
Stephanie M. Moon, CMC . J
City Clerk
SMM:ctw
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerk@roanokeva.gov
JONATHAN E. CRAFT
Deputy City Clerk
,
STEPHANIE M. MOON, CMC
City Clerk
CECELIA T. WEBB
Assistant Deputy City Clerk
September 23, 2009
Mr. Thomas Mauney
517 Eleventh Street, S. W.
Roanoke, Virginia 24016
Dear Mr. Mauney:
Your petition appealing a decision of the Architectural Review Board for a
Certificate of Appropriateness pertaining to property located at 517 11th
Street, S. W., was before the Council of the City of Roanoke at a regular
meeting which was held on Monday September 21, 2009.
Based upon evidence (testimony and documents) presented at the Council
meeting, the matter be remanded to the City of Roanoke Architectural
. B.eview Board for reconsideration.
Sincerely,
~~'h,.~~
Stephanie M. Moon, CMC
City Clerk
SMM:ew
pc: Darlene L. Burcham, City Manager
William M. Hackworth, 'City Attorney
Erica Taylor, Agent, Architectural Review Board
L:\CLERK\DATA\CKSM1 \Agenda Correspondence\September 21, 2009\September 21 correspondence. doc
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VIRGINIA;
IN THE COUNCIL OF THE CITY OF ROANOKE
IN THE MATTER OF
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PETITION FOR APPEAL
This is a Petition for Appeal from a decision of the Architectural Review
Board under Section 36.2-530(c)(5) of the Zoning Ordinance of the Code of the
City of Roanoke (1979), as amended.
1. NameofPetitioner(s): -rho~ ~
2. Doing business as (if applicable): . . JJ/-A-. ,
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Street addreslZ.t<J f Pror?T~y whjch i~~the subjec.t.ot this appeal:
5/1 / /:::2 SCI!.evt- ~W. IfGle- VA ~((,
3.
4. Overlay zoning (H-1, Historic Downtown Overlay District, or H-2, Historic
Neighborho?djOverlay District) of property(ies) which is the subject of this
appeal: /-1 :-2.
5. Date the hearing before the Architectural Review Board was held at which
the decision being appealed was made: 1 -/3 -()1'. .
6. Section of the Code of the City of Roanoke under which the Certificate of
Appropriateness was requested from the Architectural Review Bog,rd I
(Section 36.2-330 if H-1 or Section 36.2-331 if H-2): 3' ..:; -~ 3
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WHEREFORE, your Petitioner(s) requests that the action of the
Architectural Review Board be reversed or modified and that a Certificate of
Appropriateness be granted. .
Signature of Owner(s)
(Ifnot Petitioner):
~~~
Name:"77e>~Q ~ ~ ~""e./
(print or type) /'
Name:
(print or type)
TO BE COMPLETED BY CITY CLERK:
Received bY~ On. ~
Signature of Petitioner(s) or
representative( s), where
applicable:
Name:
(print or type)
Name:
Date:
(print or type)
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CITY OF ROANOKE
PLANNING BUILDING AND DEVELOPMENT
215 Church Avenue, S.W., Room 166
Roanoke, Virginia 24011
Telephone: (540) 853-1730 Fax: (540) 853-1230
E-mail: planning@roanokeva.gov
September 21, 2009
Architectural Review Board
Board of Zoning Appeals
Planning Commission
Honorable David A. Bowers, Mayor
Honorable Sherman P. Lea, Vice Mayor
Honorable Gwendolyn W. Mason, Council Member
Honorable Rupert Cutler, Council Member
Honorable AnitaJ. Price, Council Member
Honorable Court G. Rosen, Council Member
Honorable David B. Trinkle, Council Member
Dear Mayor Bowers and Members of City Council:
Subject:
Appeal of decision of Architectural
Review Board to deny issuance of
Certificate of Appropriateness No.
09-049 for 517 11 th Street S.W.
Background:
On July 30, 2008, a Codes Compliance Inspector found that the front
porch had collapsed at 517 11 th Street, S.W. A Notice of Repair was
issued to the property owner, Mr. Thomas Mauney, on the same date.
Because the property is located within an H-2, Historic Neighborhood
District, the notice specifically advised the owner to "Please retain all
original elements from this section of the front porch for reuse if
possible." (Attachment A). In addition, the letter advised that the
property is located within an H-2, Historic Neighborhood District and a
Certificate of Appropriateness (COA) would be required for repair work.
The order authorized Mr. Mauney to install any temporary measures
(such as roof support and railings) needed to ensure the safety of the
structure. Mr. Mauney failed to return the form enclosed with the order
that declares his intentions regarding acceptance or rejection of the
repair order.
//
On September 18, 2008, the inspector found that Mr. Mauney was
performing structural repair work without a building permit. A stop work
order was issued on that date (Attachment B).
On October 9, 2008, Mr. Mauney applied to the Architectural Review
Board (ARB) for a COA. (Attachment C). The proposed column, handrail,
and decking constituted a significant change in the design of the porch.
1
No COA would have been required for in-kind repair with materials of the
same design. Following discussion between the applicant and ARB
members, the application was tabled to allow Mr. Mauney time to
research possible assistance from Roanoke Regional Housing Authority or
Blue Ridge Housing (Attachment D).
The ARB considered the application at its November 14, 2008, meeting,
and at Mr. Mauney's request, the COA application was tabled (Attachment
E).
Mr. Mauney's COAapplication was reconsidered at the December 12,
. 2008, meeting. He amended his application to remove the handrail with
square pickets and column from consideration, so he could proceed with
some of the needed repair work. The ARB voted on the amended request
for the porch flooring which specified a three inch tOF,lgue a'nd groove,
pressure treated board, a sample of which was to be provided to Erica
Taylor, ARB Agent for her approval prior to installation. The ARB, by a
vote of 6-0 (Bestpitch, Cundiff, Fulton, Botkin, and Blanton voting yes,
Mr. Schlueter was absent), approved the amended application for a_ COA
for installation of new porch flooring (Attachment F).
On January 7, 2009, Mr. Mauney provided a sample board and received
approval for the porch flooring. This COA provided the needed clearance
to obtain a building permit and to proceed with the repair work. Mr.
Mauney, however, did not obtain a bUilding permit.
Because Mr. Mauney had not proceeded on correcting the violation and
did no work during this time, inspector swore out a summons on
February 12, 2009. The case was scheduled in General District Court for
March 19, 2009.
On March 11,2009, Mr. Mauney applied for and received a building
permit to install new tongue and groove flooring, and porch flooring
structure. Columns and handrail design were not approved.
Mr. Mauney appeared in General District Court on March 19, 2009, where
Judge Talevi granted him an extension until June 4, 2009, for substantial
work on the porch (flooring and structure) to be completed. June 4,
2009, Judge Talevi granted an additional extension until August 6, 2009,
so that Mr. Mauney could obtain the necessary COA for the porch railings
and column and add the additional work to his building permit.
On June 8, 2009, Mr. Mauney applied for a new COA to install a new
handrail system with 2"x6" top rail, 2"xl" base rail with 2"x2" square
pickets and a round composite column (Attachment G). Neither the
handrail nor the column was similar in design to the remaining original
2
!
elements on the porch. The original handrail had turned pickets while
the new handrail had square pickets. The proposed column lacked a
capital. In early July 2009, Mr. Mauney installed the square picket
handrail and column without capital, without a COA or building permit.
The ARB considered the request at its July 9, 2009, meeting. Following
discussion between the applicant and ARB members, the ARB, by a vote
of 0-7, denied the application for a COA for the installation of new
handrail system with 2"x6" top rail, 2"x1" base rail with 2"2" square
pickets and a round composite column. The ARB determined that the
proposed handrail design was inappropriate and inconsistent with both
the house and the H-2 Architectural Design Guidelines. The square
picket design was not architecturally compatible with the original turned
balustrade found on the north side porch, and while the composite
column was appropriate, a column capital was required to closely
resemble the existing (Attachment H).
Mr. Mauney was notified of the COA denial and his right to appeal to City
Council by letter dated July 13, 2009. Mr. Mauney filed an appeal of the
ARB's decision on August 3, 2009 (Attachment I).
On August 6, 2009, Mr. Mauney did not appear in court on the date of his
continuance. Judge Talevi found Mr. Mauney guilty and imposed a $100
fine.
Considerations:
The H-2 Architectural Design Guidelines (Guidelines) adopted by the ARB
and endorsed by City Council provide the following recommendations for
preservation, repair, and replacement of porches and porch elements:
· Porches are important character-defining features for most
residences in the H-2 district. Porches help make a transition
between the house and its landscape surroundings.
· Identify and keep original materials and features of porches.
Important character-defining features include: columns,
entablatures, steps, posts, railings, lattice, pilasters, decorative
trim, beaded board ceilings, and foundations.
· Do not alter or remove a porch on the principal fac;ade of a
building.
· Replace inappropriate materials with the following more
appropriate ones, taking into consideration the architectural style
of the building: wood columns or composite columns or
resembling wood, tongue-and-groove porch flooring, or wood
railings.
3
· Do not use pressure-treated wood when repairing or replacing
exterior wood features such as porch handrails, balusters, and
steps.
· Where a porch feature is missing, replace it using materials
compatible to the original in size and shape, material, detail and.
the color and texture.
· Where a porch feature, such as a handrail, is missing and there is
no evidence of its historic appearance, replace it with a new feature
of an appropriate design.
. Use the proper type of replacement column for the style of house,
based on existing evidence or historical information. Appropriate
replacement columns include staved, boxed, and turned.
· Where porch posts or columns are missing, try to find a suitable
replacement from salvage yards or order custom reproductions
from local millwork shops or national manufacturers. Fiberglass or
composite reproductions are appropriate if they closely resemble
originals when painted.
· Prime and paint all elements, including both sides of all boards.
· Install porch-lattice properly. Lattice should be vertical and
horizontal strips of overlapping material, locate lattice under porch
floor fascia and between piers, attach to wood blocking, recessing
the lattice slightly from the face of the piers, use a
horizontal/vertical arrangement, trim lattice open'ing with molding,
paint or stain lattice, and use plywood backing painted black if
added support is necessary.
· New rails above 30" in height are required to conform to the
current building code. However, owners may file a Code
Modificatiof1 Request to build rails to their historic height, which is
usually lower than the code requirement.
Porch handrails are among the most visible features of a porch. At 517
11th Street S.W., the finely-detailed original handrail remains on the right
front and right side of the porch. The proposed replacement handrail on
the left and left-front portion of the porch is not architecturally
compatible with the original handrail due to its form, dimensions, and
design. The most character-defining feature of the handrail is the design
of the vertical pickets. The original porch has decorative pickets which
were turned on a lathe. The new handrail was proposed to be
constructed with squared pickets. .
Columns are also a prominent feature of a porch. The original porch
columns are Ionic with an ornate capftal. Mr. Mauney proposed a column
that completely lacks a capital, which would be a conspicuous omission.
Ionic capitals are common and near-exact matches are readily available
in wood or fiberglass.
4
Though the porch had collapsed, many of the materials such as the
railings and the capital on the column could have been fully or partially
salvaged, thus avoiding the considerable costs of complete replacement.
Despite the note in the repair order advising Mr. Mauney to retain
materials for salvage, the original decking, handrail, and column were
removed from the site shortly after the Repair Notice was issued.
The ARB found that the proposed handrail 2"x2" square picket design and
column without a capital are inconsistent with the H-2 Guidelines and
incompatible with the character of the house and the H-2 Historic
District.
During the July 2009 meeting, the ARB discussed the fact that the 2"x2"
square pickets did not closely resemble the original turned pickets on the
north side of the porch, and that the column was appropriate if a capital
was added to closely resemble the existing column capitals still found on
the porch.
Mr. Mauney stated that he attended the ARB meeting so that the Board
could "stamp the application no," so he could move on to the next step
(appeal to City Council). After further discussion, the ARB voted
unanimously to deny the application.
Recommendation: \
The Architectural Review Board recommends that City Council affirm its
decision to deny the issuance of a Certificate of Appropriateness to
permit the installation of new handrail system with 2"x6" top rail, 2"xl"
base rail with 2"x2" square pickets and a round composite column.
Sincerely,
.6~O<<P-4. ~
Barbara Botkin, Chair
Architectural Review Board
cc: Darlene L. Burcham, City Manager
William M. Hackworth, City Attorney
Steven J. Talevi, Assistant City Attorney
R. Brian Townsend, Assistant City Manager
Erica Taylor, Agent, Architectural Review Board
5
517 11th Street - Timeline
July 30, 2008
September 18, 2008
October 9, 2008
November 14, 2008
December 12, 2008
January 7, 2009
February 12, 2009
March 11, 2009
Mar~h 19, 2009
June 4, 2009
Porch collapsed, Notice of Repair issued by Code
') .
Enforcement Officer.
Stop work order issued for work being done on
front porch without any permits.
Application for new flooring, handrail, square
pickets, and column submitted.
Application tabled to allow applicant time to
looking assistance from RRHA or Blue Ridge
Housing.
Application amended to remove handrail, pickets
and column from current consideration.
Amended application approved and read, "a
single three inch tongue and groove, pressure-
treated board,' to be cut and brought to Ms.
Taylor for her approval prior to installation of the.
product on the porch."
Tongue and groove flooring approved by City
Staff (as required by ARB). No building permit
obtained.
Since no work had occurred to correct the
violation, Code Enforcement Officer swore out a
summons. Case scheduled for hearing in
General District Court on March 19, 2009.
Mr. Mauney ~pplied for and received a building
permit to install new tongue and groove porch
flooring, and porch flooring structure. Columns
and handrail design were not approved.
Mr. Mauney appeared in General District Court.
Judge Talevi granted him and extension until
June 4, 2009 for substantial work on the porch
(flooring and structure) to be completed.
Mr. Mauney appeared in General,District Court.
Judge Talevi granted an additional extension
until August 6, 2009 so that Mr. Mauney could
6
June 8, 2009
July 9, 2009
July 13, 2009
August 3, 2009
August 6, 2009
September 21,2009
obtain required COA for porch columns and
column, and to add the additional work to his
permit.
Certificate of Appropriateness Application for
square pickets, handrail and round column
submitted.
Certificate of Appropriateness request for
handrails and column heard at monthly
Architectural Review Board meeting. Application
denied. Mr. Mauney admitted to installing
handrail and column without COA or permit.
Letter detailing reasons for denial of Certificate
of Appropriateness No. 09~049 mailed.
Petition to Appeal submitted to City Clerk's
Office, placed on agenda
Mr. Mauney did not appear in General District
Court for his continuance., Judge Talevi found
Mr. Mauney guilty and imposed a $100 fine.
Petition for Appeal to be heard by City Council
during evening meeting.
"
7
(---
NEIGHBORHOOD SERVICES
Noel C. Taylor Municipal Building
215 Church Avenue, SW, Rooms 162 and 167
Roanoke, Virginia 24011
540'.853.2344 fax 540.853.6597
Attctc.hw\QI\./T A
July 30, 2008
MAUNEY THOMAS LYNN &
VIA CHARLOTTE U
517 ELEVENTH ST SW
ROANOKE,VA 24016
Dear Property Owner(s):
Subject:
Tax Map #:
517 11TH ST SW
1220613
NOTICE of VIOLATION
This office has inspected your property located at the address referenced above and
found it to have violations of Section 103.2 of the Virginia Uniform Statewide Building Code, Part
III, Maintenance, also known as the Virginia Maintenance Code.
REPAIR ORDER
The Violation Inspection Report attached identifies the conditions found that must be
corrected. The attached list of violations may not include all deficiencies, and the City reserves
the right to note additional defects as found and require their correction.
By the dates indicated, you must complete the repairs and have them inspected.
10/30/2008 Make required repairs cited on the attached Violation Inspection
Report. Property is located in H-2 District. Building Permits and
Certificate of Appropriateness will be required.
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firginia Maintenance Code is a criminal misdemeanor
, comply promptly with this order may result in legal
also has the authority to affect repairs and bill you for
e placed on your property.
lJ
:::J Return Receipt Fee
S (Endorsement Required)
Restrioted Delivery Fee
::J (Endorsement Required)
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Postmark
Here
{ require a permit before proceeding. Doing work
violation of Section 108.1 of the Virginia Uniform
ion, also known as theVirginia Construction Code.
Postage $
Certified Fee
Total Postage & Fees $
EY THOMAS1:YN
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.~ ~~:.~r~~TEVENTH STREET SW -.-___..__m__..._______
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CITY OF ROANOKE
BUILDING MAINTENANCE CODE VIOLATION INSPECTION
REPORT
RE: 517-ilthStSW
DATE: 07/30/08
This inspection report shall be attached to and construed as part of the Violation Notice
and identifies certain violations according to specific sections of the Virginia
Maintenance Code. There may be additional code violations present which were not
initially observed or noted hereon but which must be corrected. It is the responsibility of
the owner and/or contractor to see that the proper permits are obtained and the repairs are
made in a workmanlike manner. NOTE: All electrical, plumbing and mechanical work
must be performed by a certified, licensed contractor.
Residential Property
EXTERIOR STRUCTURE
X 304.10 Stairways. decks. porches and balconies. Every exterior stairway, deck,
porch and balcony, and all appurtenances attached thereto, shall be maintained
structurally sound, in good repair, with proper anchorage and capable of supporting the
imposed loads.
South side of porch must be repaired. Property is located in H-2 District.
Building permits and Certificate of Appropriateness will be required.
Temporary measures to ensure the safety of the structure may be used. Support
for porch roof and temporary railing on front porch may be installed as a temporary
safety measure.
Please retain all original elements from this section of the front porch for reuse if
possible.
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// Date of Application
Site Address
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Name:
Address:
City:
Phone Number:
l/l}-.-' ' ; Zip cOde:'~/'
J E-Mail: (Jmut~ @ 'c.~~. aeJ-
Name:
~:~:::~::r~le~~~:FamiIY~~~;~i~ r Townhouse r Commercial
If Commercial. Describe Use: I
Project Type: [""' Roof~rch [""' Windows and Doors r' New Construction r Signs C' Walls and Fences
[""' Parking and Paving Li Demolition Li Other: I
*PLEASE USE ATTACHED SHEET FOR PROJECT DESCRIPTION. m
Acknowledgement of Responsibility: I understand that all applications requiring review by the ARB must be complete and must be
submitted before application deadlines; otherwise consideration will be deferred to the following meeting. I agree to comply with the
conditions of this certificate and all other applicable city regulations and to pursue this project in strict conformance with the plans
approved by the ARB. I understand that no changes are permitted without prior approval by the City.
Signatun! ofPropertyOwnerfr~~~
Section Below to be Completed by Staff
Address:
City:
Phone Number:
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Certificate Number: I"..
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Approval By: CARB [' Agent
Other approvals needed:
r: Zoning Permit [""' BZA/Planning Commission
r Building Permit [""' Other
Base Zoning District: J
i Date: I
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H-2, Historic Neighborhood Overlay District
Detailed Project Description
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fe>bliildin:) secfion or 1{d7}-
porch. .
Project
Description:
Additional information to be submitted:
rd Photographs L' Site Plan l" Elevation Drawings r-' Sample, Photograph, or Catalog Pictures of Proposed Material
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Form updated 01/08 Page 3 of 3
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CITY OF ROANOKE ARCHITECTURAL REVIEW BOARD
October 9, 2008
MINUTES
The regular meeting of the Board was held on Thursday, October 9,2008.
The meeting was called to order at 5 p.m., by Barbara Botkin, Chair.
9. Request from Thomas Maunev for a Certificate of Appropriateness for
reconstruction of section of front porch usinQ 1 "x6" wooden deckinQ, 2"x2"
square wooden pickets, round composite column and brick piers at 517
11th Street. S.W.
Mr. Mauney appeared before the Board and said that he was replaCing what had
collapsed. He said when the front column fell out from under .the porch, the
boards pulled away and the rest of the porch that was still there was solid and in
place. He said he would be coming off the edge of the porch with 2x8's to
replace the old ones. He said there were 2x8's running from the front all the way
across and would be using 1 x6 deck boards like the porch was before it
collapsed. He said he was replacing the front column that was 6' tall and was
sitting on afooter that was 18"x18". He said eventually each column on the
house would have to be replaced because they were falling apart.
Ms. Botkin asked for staff comments.
Ms. Taylor said staff did not support the installation of the 1x6 wooden decking
material or the 2x2 wooden square 'pickets because they were not in keeping
with the original elements existing on the porch. She suggested the applicant
install tongue and groove flooring to match the existing and turned wooden
balusters to match those on the northern balustrade of the porch. She said staff
did support the installation of the round composite column but required that a
Corinthian capital be installed to match existing capitals. She reminded the
applicant that the new porch pier needed to have the same material and look of
the piers on the porch.
Mr. Mauney said there were already 1 x6 deck boards on the porch that went all
the way around the porch. He said the house caught on fire and they were
replaced by the 1 x6 deck boards. He said he was using what was already there.
Ms. Botkin said the tongue and groove was correct but the floor boards that were
2 %" were incorrectly installed.
Mr. Fulton said he agreed with staff's comments. He said the railing and the
decking needed to match what was on the house.
Ms. Botkin said she agreed with staff's comments also. She said everything
about the new structure needed to match the existing. She asked Mr. Mauney
what the size of the column would be.
Mr. Mauney said it was 8" in diameter.
Ms. Botkin asked if that was what was installed presently.
Mr. Mauney said no. 'He said the columns were 9" to 10" in diameter and tapered
at the top. He said the columns would have to be replaced in the future.
Ms. Botkin said if the columns had to be replaced then the new columns needed
to be exactly like the ones taken out. She said the column in the picture was
smaller in size and already had a capital on top. She said Ms. Taylor was correct
that the pier he had needed to match the existing piers. She said she could not
support the application as submitted.
Mr. Richert said Mr. Mauney was against a rock and a hard place beGause it was
a nice structure in the historic district' and it needed a lot of things. He said the
comments made by the staff and other Board members were appropriate. He
said there would be a struggle getting the project done right. He said he could not
support the application as it was submitted for all the reasons voiced by the
Board.
Mr. Mauney said there was a brand new structure going in adjacent to his that
would take away the historical value of the houses.
Mr. Richert said the new structure was consistent with infill construction that was
done in historic district and would complement the historic structures around it.
He said it did not give the owners of existing buildings licenses to do things
inconsistent with the historic design of their houses.
Mr. Fulton said the people building the house next door had to go the extra
measure as well because there were certain items added to the project in order
for them to get approval by the ARB for an infill.
. Mr. Bestpitch said he supported the staff recommendations right down the line.
Mr. Mauney said he could not afford what the staff was recommending or what
the Board was telling him to do. He said he was spending the money that he had
to fix the house the best way he could. He said he didn't mean to be rude or
hard to get along with 'but what the Board was asking him to do, his wallet could
not handle it.
Mr. Richert suggested that Mr. Mauney's best approach was to go to Roanoke
Redevelopment Housing Authority or Blue Ridge Housing and try to get help with
the project.
Mr. Mauney said he had already asked for the information and nobody had any
answers.
Ms. Botkin asked Mr. Mauney if he wanted the Board to vote on the application
that was submitted.
Mr. Mauney said there would be no reason to vote on the application because
the Board would not approve it. He said his only question was what the Board
was going to do to him for not fixing the porch.
Ms. Botkin said the Board's job was to vote on the application. She said he had
an option to withdraw the application and research areas for getting the help he
needed to do the appropriate thing or the Board could vote on the application as
submitted.
Ms. Taylor asked Mr. Mauney if he had spoken with Neighborhood Services.
Mr. Mauney said no.
Ms. Taylor said she would give Mr. Mauney the information he needed for
Neighborhood Services.
Ms. Botkin suggested Mr. Mauney table the application for one month and allow
Ms. Taylor to give him the contact information for Neighborhood Services to help
financially.
Mr. Mauney said he wanted the application tabled.
A roll call vote was taken on the motion to table and approved 5-0, as follows:
Mr. Richert-yes
Mr. Bestpitch-yes
Mr. Cundiff-yes
Mr. Fulton-yes
Ms. Botkin-ye$
A+--tac.\n VY\.e-i\ + E
CITY OF ROANOKE ARCHITECTURAL REVIEW BOARD
November 13, 2008
MINUTES
The regular meeting of the Board was held on Thursday, November 13, 2008.
The meeting was called to order at 5 p.m., by Barbara Botkin, Chair.
3. Request from Thomas Mauney for a Certificate of Appropriateness
approvinQ reconstruction of section of front porch usinQ 1 "x6" wooden
deckinQ, 2"x2" square wooden pickets, round composite column and brick
piers at 517 11th Street. S.W.
Mr. Mauney appeared before the Board and asked the Board to table his
application until next month because he had no resolution or financial means to
complete the renovations.
Mr. Bestpitch made a motion to table the application until next month.
Mrs. Blanton seconded the motion and the application was tabled by a vote of
5-0, as follows: .
Mr. Fulton-yes
Mrs. Blanton-yes
Mr. Bestpitch-yes
Ms. Dykstra-yes
Ms. Botkin-yes
A-t\-cXL h rY) ~f\ t F
CITY OF ROANOKE ARCHITECTURAL REVIEW BOARD
December 11, 2008
MINUTES
The regular meeting of the Board was held on Thursday, December 11, 2008.
The meeting was called to order at 5 p.m., by Barbara Botkin, Chair.
3. Request from Thomas Mauney for a Certificate of Appropriateness
approvinQ reconstruction of section of front porch usinQ 1 "x6" wooden
deckinQ, 2"x2" square wooden pickets, round composite column and brick
piers at 517 11th Street. S.W.
Mr. Mauney appeared before the Board and said that he wanted to amend his
request to use the tongue and groove board that he brought to the Board. He
said he wanted approval for the frame and decking, not the railing or columns.
Ms. Botkin asked for staff comments.
Ms. Taylor said staff comments remained the same as the ones made at last
month's meeting.
Ms. Botkin asked for Board comments.
Mr. Cundiff asked Ms. Taylor if she had seen the board that Mr. Mauney had.
Ms. Taylor said yes. She said it was not a traditional tongue and groove flooring
and it was not an in-kind look and wasn't sure how well it would stand up.
Ms. Botkin said it looked like a 1 "x6" that had been routed. She asked Ms. Taylor
what the tongue and groove guideline was.
Ms. Taylor said she did not have the guidelines with her. She said a 2 %" board
was on the house.
Mr. Mauney asked the Board if he used the 3" board instead of the 5" board
would he receive approval.
Ms. Taylor asked Mr. Mauney if he remembered the boards she showed him in
her office.
Mr. Mauney said the boards Ms. Taylor showed him were thicker than the boards
on his porch. He said one board was' cut to look like two boards joined together.
. Mr. Bestpitch said the boards Mr. Mauney brought were not a flooring material.
"
Date of Application
Site Address $1' rc.~ -/-.$ tv'
Property Owner:
Name: t7.lo~Cll'..s; MuiI'J..../
Address: ,. .$1 7 I J "" S hte. ..+
City: [%C\-.t:10 H};:'E:......
Phone Number: I S '10" 7t:j 3.. 7 cj 51
Owner's Representative (if applicable):
$hl
; State: '-
E-Mail:
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Zip Code: ~ '/0 l "
Omf!..JQ @ c..o)(.. J'\-e L
Name: I S~~~
Address: I
City: I . State: I . Zip Code: I
Phone Number: t E-Mail:
Application Prepared By: 1~t!J~p...r~~"",c.~
Current Use: ~ Single-Family r Two-Family (Duplex) l' Multifamily r Townhouse l' Commercial
If Commercial. Describe .Use: t
Project Type: r Roof i< Porch r Windows and Doors r New Construction r' Signs l Walls and Fences
r: Parking and Paving r Demolition rather: LiS
*PLEASE USE ATTACHED SHEET FOR PROJECT DESCRIPTION. 1'-'C..'f>eClti'>
Acknowledgement of Responsibility: I understand that all applications requiring review by the ARB must be complete and must be
submitted before application deadlines; otherwise consideration will be deferred to the following meeting. I agree to comply with the
conditions of this certificate and all other applicable city regulations and to pursue this project in strict conformance with the plans
approved by the ARB. I understand that no changes are permitted without prior approval by the City.
SignatureofPropertyownerlh~~~~~~ j Date: t$ "';-O,? .
Section Below to
Approval By: tp,RB r Agent
Other approvals needed:
l. Zoning Permit r: BZA/Planning Commission
rRBuilding Permit r: Other
Certificate Number: I
Tax Parcel Number: II -;) "J9.u.: L ~ .
Base Zoning District: I t~-\ H..,- 2..
Agent, Architectural Review Board::.~ ~ ~
Member, Architectural Review Board:
'-
: Date: kef f-!QJ
. Date: I
Form updated 01/08 Page 2 of 3
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H-2, Historic Neighborhood Overlay District
Detailed Project Description
Site Address: I. .517 //~ ~c~-r.?W
Property Owner: 1.7'1oJ1:Y1i:;-J . . ~ H;J.y
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Project
Description:
Additional information to be submitted:
n Photographs ~ Site Plan r Elevation Drawings r' Sample, Photograph, or Catalog Pictures of Proposed Material
rather: I
Form updated 01/08 Page 3 of 3
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CITY OF ROANOKE
PLANNING BUILDING AND DEVELOPMENT
215 Church Avenue, S.W., Room 166
Roanoke, Virginia 24011
Telephone: (540) 853-1730 Fax: (540) 853-1230
E-mail: planning@roanokeva.gov
Architectural Review Board
Board of Zoning Appeals
Planning Commission
July 13, 2009
Mr. Thomas Mauney
517 11 th Street, S.W.
Roanoke, VA 24016
Dear Mr. Mauney:
Subject:
Application for a Certificate of Appropriateness
No.09-049 517 11 th Street, S.W.
On July 9, 2009, the Architectural Review Board of the City of
Roanoke, Virginia, considered your request for installation of handrail
with 2"x6"top rail, 2"x1" base rail, and 2"x2" square pickets, and
installation of round composite column at 517 11 th Street, S.W. and a
Certificate of Appropriateness was denied. The Board found that the
application was not consistent with the following H-2 Architectural Design
Guidelines for porches:
· Porches are important character-defining features for most residences
in the H ~ 2 district. Porches help make a transition between the house
and its landscape surroundings.
· Identify and keep the original materials and features of porches.
Important character-defining features include: columns, entablatures,
steps, posts, railings, lattice, pilasters, decorative trim, beaded board
ceilings, and foundations.
· Do not alter or remove a porch on the principal facade of a building.
· Replace inappropriate materials with the following more appropriate
ones, taking into consideration the architectural style of the building:
wood columns or composite columns or resembling wood, tongue-
and-groove porch flooring, or wood railings.
· Do not use pressure-treated wood when repairing or replacing exterior
wood features such as porch handrails, balusters, and steps.
· Where a porch feature is missing, replace it using materials
compatible to the original in size and shape, material, detail, and color
and texture.
/""'....:
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. Where a porch feature, such as a handrail, is missing and there is no
evidence of its historic appearance, replace it with a new feature of an
appropriate design.
. Use the proper type replacement column for the style of house, based
on existing evidence or historical information. Appropriate
replacement columns include staved, boxed, and turned.
· Where porch posts or columns are missing, try to find suitable
replacements from salvage yards or order custom reproductions from
local millwork shops or national manufacturers. Fiberglass or
composite reproductions are appropriate if they closely resemble
originals when painted. '
. Prime and paint all elements, including both sides.of all boards.
· Install porch lattice properly. Lattice should be vertical and horizontal
strips of overlapping material. Locate lattice under porch floor fascia
and between piers, attach to wood blocking, recessing the lattice
slightly from the face of the piers, use a horizontal/vertical
arrangement, trim lattice opening with molding, paint or stain lattice,
and use plywood backing painted black if added support is necessary.
· New rails above 30" in height are required to conform to the current
building code. However, owners may file a Code Modification Request
to build rails to their historic height, which is usually lower than the
code requirement.
If you are aggrieved by this decision of the Architectural Review Board,
you have the right to appeal the Board's decision to City Council within
30 days of th~ date of the decision. Inform'ation on the appeals process
is enclosed. Please contact Erica Taylor at 853-1522 if you have additional
questions. .
Si~ner Iy,
1J/1 --/ ~ I
raU./f~
Candace R. Martin, Secretary
City Architectural Review Board
1m
enclosure
t.
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540)853-1145
E-mail: c:Ierk@roanokeva.gov
CECELIA T. WEBB
Assistant Deputy City Clerk
STEPHANIE M. MOON, CMC
City Clerk
August 3, 2009
The Honorable Mayor and Members
of the Roanoke City Cou ncil
Roanoke, Virginia
Dear Mayor Bowers and Members of Council:
I am enclosing copy of a Petition for Appeal filed by Thomas L. Mauney, in
connection with a decision of the Architectural Review Board at its meeting of
July 9, 2009, with regard to the installation of a handrail and round composite
column at 51 7 11 th Street, S. W. The petition was filed in the City Clerk's Office
on Monday, August 3, 2009.
Section 36.2-530{c)(S), Certificate of Appropriateness, Code of the City of
Roanoke (1979), as amended, provides that any property owner aggrieved by any
decision of the Architectural Review !3oard may present to the City Council a
petition appealing such decision, provided such petition is filed within 30 days
after the decision is rendered by the Board. The Council shall schedule a public
meeting and render a decision on the matter within 60 calendar days of receipt
of the petition, unless the property owner and the Agent to Architectural Review
Board agree to an extension. Council may affirm, reverse or modify the decision
of the Architectural Review Board, in whole or in part, or it may refer the matter
back to the Board.
With the concurrence of Council, I will include the Petition for Appeal on the
Monday, September 21,2009, 7:00 p.m., City Council agenda. .
Sincerely,
~tn.. 1J&tJ
Stephanie M. Moon, c::Z
City Clerk
SMM:aj
Enclosure
L:\CLERK\DATA\CKAJ1\ARB APPEAL\51711 Street SW Thomas Mauney.doc
Mayor and Members of Council
August 3, 2009
Page 2
pc: Mr. Thomas Mauney. 517 Eleventh Street, S. W., Roanoke, Virginia 24016
Darlene L Burcham, City Manager
William M. Hackworth, City Attorney
Steven J. Talevi, Assistant City Attorney
Thomas Carr, Director, Planning, Building and Development
Barbara Botkin, Chair, Architectural Review Board, 616 Marshall
Avenue, S. W., Roanoke, Virginia 24016
Erica]. Taylor, Agent, Architectural Review Board
Candace R. Martin, Secretary, Architectural Review Board
L:\CLERK\DATA\CKAJ1\ARB APPEAL\517 11 Street SW Thomas Mauney.doc
1. ,"
'f
Ii '
VIRGINIA;
IN THE COUNCIL OF THE CITY OF ROANOKE
IN THE MATTER OF
)
)
)
)
PETITION FOR APPEAL
This is a Petition for Appeal from a decision of the Architectural Review
Board under Section 36.2-530(c)(5) of the Zoning Ordinance of the Code of the
City of Roanoke (1979), as amended.
1. 'NameofPetitioner(s): lho~ ~
2. Doing business as (if applicable): JJ / Pr-
I Q
Street addres~/af pr~~rjy w.nhlP' h i~_the subjec!-of 1~is appeal: , G.
;$"/~ 1/::1 ~.eesr-' ~JAJ IfGl~ VA ~(_
3.
4. Overlay zoning (H"1, Historic Downtown Overlay District, or H-2, Historic
, Neighborho9djOverlay District) of 'p rope rty(ies ) which is the subject of this
appeal: 1""1 ~2. .
5. Date the hearing before the Architectural Review Board was held at which
the decision being appealed was made: 1- /3 -tJ'j , .
6. Section of the Code of the City of Roanoke under which the CertifiCate of
Appropriateness was requested from the Architectural Review Bog,rd I
(Section 36.2-330 jf H-1 or Section 36.2-331 if H-2): ~{;.. tl-~;]
7.
8.
9.
IJbb7lr
. )
,
r
WHEREFORE, your Petitioner(s) requests that the action of the
Architectural Review Board be reversed or modified and that a Certificate of
, Appropriateness be granted. '
Signature of Owner(s)
(If not Petitioner):
Signature of Petitioner(s) or
representative( s). where
applicable:
.k-Y~~
Name:-do~Q 5 ~ ~I'J.~
. (print or type) /'
. Name:
, (print or type)
Name:
Name:
(print or type)
(print. or type)
------------~-------------------------~M---------------------______________________________________________
TO BE COMPLETED BY CITY CLERK:
Received bY~OO ~
. Date: "'/~ log
. I
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
Ecmail: c1erk@roanokeva.gov
CECELIA T. WEBB
Assistant Deputy City Clerk
STEPHANIE M. MOON, CMC
City Clerk
August 3, 2009
The Honorable Mayor and Members
of the Roanoke City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of Council:
I am enclosing copy of a Petition for Appeal filed by Thomas L. Mauney, in
. connection with a decision of the Architectural Review Board at its meeting of
July 9,2009, with regard to the installation of a handrail and round composite
column at 517 1 ph Street, S. W. The petition was filed in the City Clerk's Office
on Monday, August 3, 2009.
Section 36.2-530(c)(5), Certificate of Appropriateness, Code of the City of
Roanoke (1979), as amended, provides that any property owner aggrieved by any
decision of the Architectural Review Board may present to the City Council a
petition appealing such decision, provided such petition is filed within 30 days
after the decision is rendered by the Board. The Council shall schedule a public
meeting and render a decision on the matter within 60 calendar days of receipt
of the petition,unless the property owner and the Agent to Architectural Review
Board agree to an extension. Council may affirm, reverse or modify the decision
of the Architectural Review Board, in whole or in part, or it may refer the matter
back to the Board.
With the concu rrence of Cou ncil, I will include the Petition for Appeal on the
Monday, September 21,2009, 7:00 p.m., City Council agenda.
Sincerely,
~tn.~~
Stephanie M. Moon, CMC
City Clerk
SMM:aj
Enclosure
L:\CLERK\DATA\CKAJ 1 \ARB APPEAL\51711 Street SW Thomas Mauney.doc
Mayor and Members of Council
August 3, 2009
Page 2
pc: Mr. Thomas Mauney, 517 Eleventh Street, S. W., Roanoke, Virginia 24016
Darlene L. Burcham, City Manager
William M. Hackworth, City Attorney
Steven J. Talevi, Assistant City Attorney
Thomas Carr, Director, Planning, Building and Development
Barbara Botkin, Chair, Architectural Review Board, 616 Marshall
Avenue, S. W., Roanoke, Virginia 24016
EricaJ. Taylor, Agent, Architectural Review Board
Candace R. Martin, Secretary, Architectu ral Review Board
L:\CLERK\DATA\CKAJ1\ARB APPEAL\517 11 Street SW Thomas Mauney.doc
To dbtrinkle@cox.net, Gwen Mason,
Sherman. Lea@vadoc.virginia.gov, price@roanokeva.net,
dabowers@verizon.net, courtrosen@gmail.com,
cc Stephanie Moon
bcc
Subject Fw: Inner City Issues
In response to Mr. Lea's three issues that staff investigate, I offer the following:
----- Forwarded by Darlene Burcham/Employees/City-oCRoanoke on 10/02/2009 01 :27 PM -----
Brian
Townsend /Employees /City _of
_Roanoke
10/02/2009 11 :54 AM
FYI...see below
To Darlene
Burcham/Employees/City- oCRoanoke@City-oCRoanoke
cc
Subject Fw: Inner City Issues
Brian Townsend
Assistant City Manager for Community Development
City of Roanoke
(540) 853-2333
----- Forwarded by Brian Townsend/Employees/City-oCRoanoke on 10/02/200911 :52 AM -----
Steven
Buschor /Employees/City _oC
Roanoke
10/02/2009 11 :09 AM
To Brian
T ownsend/Employees/City-oCRoanoke@City_oCRoanoke
cc
Subject Fw: Inner City Issues
Steven C. Buschor, CPRP
Director
City of Roanoke Parks and Recreation Department
"Nationally Accredited"
Confidentiality Notice: This e-mail message, including any attachments, is for the sole use of the intended
recipient(s) and may contain confidential and privileged information or otherwise protected by law. If you
are not the intended recipient, please contact the sender by reply e-'mail immediately and destroy all
copies of the original message.
~ 1
----... Forwarded by Steven Buschor/Employees/City-oCRoanoke on 10/02/2009 11 :08 AM -----
Michael
Clark/Employees ICity _oCRoa
anoke
1 0102/2009 09: 13 AM
To Steven
Buschor/Employees/City _oCRoanoke@City-oCRoanoke
ROANOKE
cc
Subject Re: Inner City IssuesffiSJ
WJ\,~~<S AHO Rt!tHWAT',t)f4'~
Steve,
In regard to the three issues brought up at the last City Council meeting, I offer the following:
1. Abuse - Division staff have contacted the four recreation club presidents and informed them of this
allegation, insisting that they follow up with their coaches and attend practices to ensure that this does
not happen. All clubs have denied the allegation and assured Division staff that children are not
abused at games or practices. It should be noted that several coaches are very upset over this
allegation and would like to have more specifics from the accuser. The accuser's contact information
was obtained but the number had been disconnected. Division staff have periodically dropped in on
practices and are present at all games. No abuse has been observed.
2. Scholarships - Parks and Recreation offers 25% and 50% scholarships for youth and therapeutic
recreation programs administered by the Recreation and Youth Development Division. The award
amounts are based on a sliding total household income scale used by the Department of Human and
Social Services. The South City Knights Recreation Club (SCK) also administers a scholarship
program. Interested parties need to submit a letter outlining their situation and need for a scholarship
and the SCK Board awards a 25% or 50% scholarship based on the same criteria used by the Parks
and Recreation. The referenced $50 fee is for football only. All other sports are $20 each. For
several years, SCK offered youth team sports at absolutely no cost. With the downturn in the
economy and the difficulty in obtaining sponsorships, modest fees were implemented.
3. Field Availability - Division staff have received a request from Inner City Athletic Association (ICM)
for the use of Eureka Park and Washington Park for various days during the week. Both of those
fields are in use by the Star City Recreation Club (SCR) but Division staff are working with the
Football Athletic Director and the various coaches to find days and times when no teams are on those
fields. Additionally, SCR gave up their permitted field at Addison Middle School to accommodate
ICM. ICM has exclusive use of this field seven days a week. Also, ICM has been informed that
any City field is available to them after 5:00 p.m. on Saturdays and all day Sundays. Staff will
continue to work with ICM to find available fields.
Please let me know if you need additional information.
Thanks.
* * * * * * * * *
Michael Clark, CPRP, AFO I Recreation and Youth Development Superintendent
Roanoke Parks and Recreation
P: 540.853.1198 I F: 540.853.1287 I E: MichaeI.Clark@roanokeva.gov
www.roanokeva.gov/play
"A Nationally Accredited Agency"
Brian Townsend/Employees/City_oCRoanoke
Brian
Townsend IEmployees/City_o
CRoanoke
10/02/200908:21 AM
To Steven
Buschor/Employees/City _ oCRoanoke@City-oCRoanoke
cc Michael
ClarklEmployees/City- oCRoanoke@City-oCRoanoke
Subject Inner City Issues
Steve...those 3 matters that I discussed with you last week that were from folks coming to address City
Council about 'inner-city' issues (abuse, no fee waiver, etc.), you I and or your staff were to follow up on
those...haven't heard any responselfeedback on those as of yet...DLB wants to know what you found out
by end of today, so she can mention to City Council/Sherman Lea on Monday.
Brian Townsend
Assistant City Manager for Community Development
City of Roanoke
(540) 853-2333