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Home My WebLink AboutCouncil Actions 10-05-09 CUTLER 38614-100509 ROANOKE CITY COUNCIL REGULAR SESSION OCTOBER 5, 2009 9:00 A.M. ROOM 159 AGENDA Call to Order -- Roll Call (Vice-Mayor Lea and Council Member Price were absent.) A communication from Mayor David A. Bowers requesting that Council convene in a Closed Meeting to discuss vacancies on certain authorities, boards, commissions and committees appointed by Council, pursuant to Section 2.2-3711 (A)(1), Code of Virginia (1950), as amended. (4-0) (Council Member Rosen was not present when vote was recorded.) A communication from Mayor David A. Bowers requesting that Council convene in a Closed Meeting to discuss the 2009 Citizen of the Year Award, pursuant to Section 2.2- 3711 (A)(10), Code of Virginia (1950), as amended. (5-0) ITEMS FOR DISCUSSION AT THE JOINT MEETING OF COUNCil AND THE ROANOKE CITY ARCHITECTURAL REVIEW BOARD TO BE HELD ON NOVEMBER 2, 2009, at 9:00 A. M. All agenda items are to be submitted to the City Clerk. ITEMS LISTED ON THE 2:00 P.M. COUNCil DOCKET REQUIRING DISCUSSION/CLARIFICATION AND ADDITIONS/DELETIONS TO THE 2:00 P.M. AGENDA. NONE. 1 TOPICS FOR DISCUSSION BY THE MAYOR AND MEMBERS OF COUNCIL. NONE. BRIEFINGS: 13th Street & Hollins Road Recycling Contract 20 minutes 20 minutes THE LEGISLATIVE COMMITTEE MEETING WAS HELD AT 10:00 A.M., IN ROOM 159. THE AUDIT COMMITTEE MEETING WAS HELD AT 11:00 A.M., IN ROOM 159. THE COUNCIL MEETING WAS RECESSED AND RECONVENED AT 12:00 NOON FOR A JOINT MEETING OF COUNCIL AND VIRGINIA WESTERN COMMUNITY COLLEGE LOCAL ADVISORY BOARD AT THE NATURAL SCIENCE CENTER, 3095 COLONIAL AVENUE, S. W. 2 VIRGINIA WESTERN The Community's College ROANOKE CITY COUNCIL VIRGINIA'WESTERN COMMUNITY COLLEGE LOCAL ADVISORY BOARD VWCC STAFF LUNCHEON MEETING OCTOBER 5, 2009 12:00 NOON NATURAL SCIENCE CENTER 3095 COLONIAL AVENUE, S.W. 1, Call to Order -- Roll Call. · City Council Council Member Price and Vice-Mayor Lea were absent. · VWCC Local Advisory Board All Present 2. Welcome and Introductions. 3. Blessing of the Meal. 4. Items for Discussion: · Training to fill "Green" Jobs · Relationship with Virginia Tech · Update on Roanoke City Public Schools · Dual Enrollment Data · Update on Transfer Program to State Schools · Capital projects · Workforce demands · Colonial Avenue Streetscape Project 5. Comments by Council/Advisory BoardNWCC Staff. 3 6. Recessed: City Council. Adjourn: Advisory Board. THE COUNCIL MEETING WAS RECESSED AND RECONVENED AT 2:00 P.M., IN THE COUNCIL CHAMBER, ROOM 450, NOEL C. TAYLOR MUNICIPAL BUILDING. 4 ROANOKE CITY COUNCIL REGULAR SESSION OCTOBER 5, 2009 2:00 P.M. CITY COUNCIL CHAMBER AGENDA 1. Call to Order--RolI Call. Vice-Mayor Lea was absent; and Council Member Price arrived late. The Invocation was delivered by Mayor David A. Bowers. The Pledge of Allegiance to the Flag of the United States of America was led by Mayor Bowers. Welcome. Mayor Bowers. NOTICE: Today's Council meeting will be televised live and replayed on RVTV Channel 3 on Thursday, October 8 at 7:00 p.m., and Saturday, October 10 at 4:00 p.m. Council meetings are offered with closed captioning for the hearing impaired. ANNOUNCEMENTS: THE PUBLIC IS ADVISED THAT MEMBERS OF COUNCIL RECEIVE THE CITY COUNCIL AGENDA AND RELATED COMMUNICATIONS, REPORTS, ORDINANCES AND RESOLUTIONS, ETC., ON THE THURSDAY PRIOR TO THE COUNCIL MEETING TO PROVIDE SUFFICIENT TIME FOR REVIEW OF INFORMATION. CITIZENS WHO ARE INTERESTED IN OBTAINING A COPY OF ANY ITEM LISTED ON THE AGENDA MAY CONTACT THE CITY CLERK'S OFFICE, ROOM 456, NOEL C. TAYLOR MUNICIPAL BUILDING, 215 CHURCH AVENUE, S. W., OR CALL 853-2541. 5 THE CITY CLERK'S OFFICE PROVIDES THE MAJORITY OF THE CITY COUNCIL AGENDA ON THE INTERNET FOR VIEWING AND RESEARCH PURPOSES. TO ACCESS AGENDA MATERIAL, GO TO THE CITY'S HOMEPAGE AT WWW.ROANOKEVA.GOV.CLlCKONTHESERVICEICON.CLlCK ON COUNCIL AGENDAS TO ACCESS THE APPROPRIATE AGENDA AND COUNCIL MEETING. IF ADOBE ACROBAT IS NOT AVAILABLE, A PROMPT WILL APPEAR TO DOWNLOAD PRIOR TO VIEWING AGENDA INFORMATION. NOTICE OF INTENT TO COMPLY WITH THE AMERICANS WITH DISABILITIES ACT. SPECIAL ASSISTANCE IS AVAILABLE FOR DISABLED PERSONS ADDRESSING CITY COUNCIL. EFFORTS WILL BE MADE TO PROVIDE ADAPTATIONS OR ACCOMMODATIONS BASED ON INDIVIDUAL NEEDS OF QUALIFIED INDIVIDUALS WITH DISABILITIES, PROVIDED THAT REASONABLE ADVANCE NOTIFICATION HAS BEEN RECEIVED BY THE CITY CLERK'S OFFICE. ALL PERSONS WISHING TO ADDRESS COUNCIL WILL BE REQUIRED TO CALL THE CITY CLERK'S OFFICE PRIOR TO THE MONDAY COUNCIL MEETING, OR REGISTER WITH THE STAFF ASSISTANT AT THE ENTRANCE TO THE COUNCIL CHAMBER PRIOR TO COMMENCEMENT OF THE COUNCIL MEETING. ONCE THE COUNCIL MEETING HAS CONVENED, THERE WILL BE NO FURTHER REGISTRATION OF SPEAKERS, EXCEPT FOR PUBLIC HEARING MATTERS. ON THE SAME AGENDA ITEM, ONE TO FOUR SPEAKERS WILL BE ALLOTTED FIVE MINUTES EACH; HOWEVER, IF THERE ARE MORE THAN FOUR SPEAKERS, EACH SPEAKER WILL BE ALLOTTED THREE MINUTES. ANY PERSON WHO IS INTERESTED IN SERVING ON A CITY COUNCIL APPOINTED AUTHORITY, BOARD, COMMISSION OR COMMITTEE IS REQUESTED TO CONTACT THE CITY CLERK'S OFFICE AT 853-2541, OR ACCESS THE CITY'S HOMEPAGE AT WWW.ROANOKEVA.GOV, TO OBTAIN AN APPLICATION. 2. PRESENTATIONS AND ACKNOWLEDGEMENTS: Recognition of Antoinette Hale, local artist. Recognition rescheduled for October 22, 2009. Recognition of City of Roanoke Crew participating in "Rebuilding Together in April 2009". . The Mayor recognized City employees and presented them with a plaque and star bencils. Proclamation declaring Monday, October 5, 2009 as The Promise to Schedule Your Mammogram Day in Observance of Breast Cancer Awareness Month. The Mayor requested that the proclamation be forwarded to Steve McClintic, President, Our Health Magazine. 6 Proclamation declaring the month of October 2009 as Domestic Violence Awareness Month. The Mayor presented ceremonial copy to Heather Sellers and Pam Forrester-Hurt, Co-Chairs, Family Violence Coordinating Council. Proclamation in support of partnering with the U.S. Census Bureau to help ensure a full and accurate count in 2010. The Mayor presented ceremonial copy to Linda Edwards-White, Local representative, Census Bureau. Proclamation declaring October as Disability Employee Awareness Month. The Mayor presented ceremonial copy to Karen Michalski, Chair, Mayor's Committee for People with Disabilities. 3. HEARING OF CITIZENS UPON PUBLIC MATTERS: CITY COUNCIL SETS THIS TIME AS A PRIORITY FOR CITIZENS TO BE HEARD. MATTERS REQUIRING REFERRAL TO THE CITY MANAGER WILL BE REFERRED IMMEDIATELY FOR RESPONSE, RECOMMENDATION OR REPORT TO COUNCIL. The following persons registered to speak before the Council: Barbara Duerk Robert Gravely Evelyn Bethel Helen Davis 4. CONSENT AGENDA (APPROVED 5-0) ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE BY THE MEMBERS OF CITY COUNCIL AND WILL BE ENACTED BY ONE MOTION. THERE WILL BE NO SEPARATE DISCUSSION OF THE ITEMS. IF DISCUSSION IS DESIRED, THE ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND CONSIDERED SEPARATELY. C-1 Minutes of the regular meetings of Council held on Monday, July 6, 2009; and July 20,2009. RECOMMENDED ACTION: Dispensed with the reading of the minutes and approved as recorded. 7 C-2 A communication from the City Manager requesting that Council schedule a public hearing for Thursday, October 22,2009, at 7:00 p.m., or as soon thereafter as the matter may be heard, to consider renewal for lease of space in the City Market Building to Byron Penick, owner, Penick Incorporated, d/b/a New York Subs Restaurant, month to month, not to exceed 12 months. RECOMMENDED ACTION: Concurred in the request. C-3 A communication from the City Manager requesting that Council schedule a public hearing for Thursday, October 22,2009, at 7:00 p.m., or as soon thereafter as the matter may be heard, to consider a request from Big Brothers Big Sisters of Southwest Virginia, Inc., a Virginia non-stock, not for profit foundation, for tax exemption of certain real property located at 124 Wells Avenue, N. W. RECOMMENDED ACTION: Concurred in the request. C-4 A communication from the City Manager requesting that Council schedule a public hearing for Thursday, October 22,2009, at 7:00 p.m., or as soon thereafter as the matter may be heard, to consider a request from the City of Roanoke to establish a separate personal property tax rate for aircraft weighing 20,000 pounds or more and "clean special fuel" vehicles. RECOMMENDED ACTION: Concurred in the request. C-5 Reports of qualification of Karena J. Clinton as a member of the Roanoke Neighborhood Advocates for a term ending June 30, 2012; and Judy Jackson as a member of the Roanoke Civic Center Commission for a term of three years ending September 30,2012. RECOMMENDED ACTION: . Received and filed. REGULAR AGENDA 5. PUBLIC HEARINGS: NONE. 6. PETITIONS AND COMMUNICATIONS: a. A communication from Octavia L. Johnson, Sheriff, City of Roanoke recommending acceptance and appropriation of the Edward Byrne Memorial Justice Assistance Grant; and a communication from the City Manager concurring in the request. Adopted Resolution No. 38614-100509 and Budget Ordinance No. 38615- 100509. (5-0) 8 7. REPORTS OF CITY OFFICERS AND COMMENTS OF CITY MANAGER: a. CITY MANAGER: BRIEFINGS: NONE. ITEMS RECOMMENDED FOR ACTION: 1. Acceptance of the Virginia Office of Emergency Medical Services Grant to purchase personal protective equipment; and appropriation of funds. Adopted Resolution No. 38616-100509 and Budget Ordinance No. 38617-100509. (5-0) 2. Acceptance of the Department of Fire Programs Fund Grant for use by the Roanoke Fire-EMS Department; and appropriation of funds. Adopted Resolution No. 38618-100509 and Budget Ordinance No. 38619-100509. (5-0) 3. Approval to reduce/modify funding in connection with the Virginia Department of Transportation (VDOT) 10th Street Second Stage Crossing Project. Adopted Budget Ordinance No. 38620-100509. (5-0) 4. Approval of design features of the Virginia Department of Transportation (VDOT) 13th Street/Hollins Road Project. Adopted Resolution No. 38621-100509. (5-0) 5. Authorization to grant a 15-foot wide utility easement to Appalachian Power Company, in order to provide underground electric service to the new Police Academy located on Barns Avenue, N. W. Adopted Ordinance No. 38622-100509. (5-0) 6. Appropriation of bond funds for Countryside Golf Course capital improvements. Matter was deferred until arrival of Council Member Price. 9 COMMENTS BY CITY MANAGER. In response to a citizen's comments regarding the number of employees involved with the mowing operations and number of Deputy Chiefs employed with the Police Department, the City Manager stated that there are approximately 15 Parks and Recreation employees involved with the mowing operations; and two Deputy Chiefs of Police. She announced that the newly constructed Fire Station No.3 will have a community room and Satellite/Sub Police station. b. DI RECTOR OF FI NANCE: 1. Financial Reports for the months of July and August 2009. Received and filed. 8. REPORTS OF COMMITTEES: NONE. 9. UNFINISHED BUSINESS: NONE. 10. INTRODUCTION AND CONSIDERATION OF ORDINANCES AND RESOLUTIONS: NONE. 11. MOTIONS AND MISCELLANEOUS BUSINESS: a. Inquiries and/or comments by the Mayor and Members of City Council. NONE. b. Vacancies on certain authorities, boards, commissions and committees appointed by Council. At 3:38 p.m., the Council Meeting was declared in recess. At this point, Council Member Price entered the Council Chamber. (3:40 p.m.) Adopted Budget Ordinance No. 38623, as amended, on first reading. (4-2, with Council Members Mason and Rosen, voting no.) At 4:13 p.m., the Council Meeting was declared in recess for Closed Meeting in Room 451, Council's Conference Room. At 4:47 p.m., the Council Meeting reconvened in the Council Chamber. 10 CERTIFICATION OF CLOSED MEETING. (6-0) Appointed Laura Rawlings to replace Thomas G. Powers, Jr. as a member of the Roanoke Civic Center Commission for a three year term ending September 30, 2012. Council waived City residency requirement for Laura Rawlings in this instance. Appointed Mark Futrell to fill as a member of the City Planning Commission to fill the unexpired term of Richard A. Rife ending December 31, 2012. Appointed Anna Balog to replace Earnestine Garrison as a member of the Youth Services Citizen Board for a term ending May 31, 2012. Reappointed Police Lieutenant James Fazio and Police Officers Tom Mealey and Harold F. Wallick as members of the Towing Advisory Board for three year terms each ending October 31, 2012. The City Clerk was instructed to schedule interviews with the Council and the following applicants to fill the vacancies on the Architectural Review Board for terms ending October 1, 2013: Anne Beckett, Alison Blanton, Aaron Copeland, and Jon Stephenson. Interviews will be held on Monday, November 2 commencing at 12:00 noon in the Council's Conference Room. Adjournment - 4:57 p.m. 11 CITY OF ROANOKE CITY COUNCIL 215 Church Avenue, S.w. Noel C. Taylor Municipal Building, Suite 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 Council Members M. Rupert Cutler Sherman P. Lea Gwen W. Mason Anita J. Price Court G. Rosen. David B. Trinkle DAVID A. BOWERS Mayor October 5,2009 The Honorable Mayor and Members of the Roanoke City Council Roanoke, Virginia Dear Mayor Bowers and Members of Council: This is to advise you that I will not be present at the 9:00 a.m. session of Council on Monday, October 5, 2009; and will be late for the 2:00 p.m. session. Best wishes for a successful meeting. Sincerely, ~~ Anita J. Price Council Member /ctw K:\Council 2009\Price\Absent.doc CITY OF ROANOKE CITY COUNCIL 215 Church Avenue, S. W. Noel C. Taylor Municipal Building, Suite 456 Roanoke, Virginia 2401-1-1536 Telep~one: (5:40) 853-2541 Fax: (540) 853-1145 DAVID A. BOWERS Mayor October 5, 2009 The Honorable Mayor and Members of the Roanoke City Council Roanoke, Virginia Dear Mayor Bowers and Members of Council: Council Members M. Rupert Cutler Sherman P. Lea Gwen W. Mason Anita J. Price Court G.. Rosen David B. Trinkle Inasmuch as I must travel to Richmond on business, I will not be present at the Monday, October 5,2009 Council Meeting. I was advised on yesterday that I would need to be in Richmond on Monday instead of Tuesday as originally planned. Best wishes for a successful meeting. Sincerely, ~ ;fi~ Sherman P. Lea Vice-Mayor /ctw K:\Council 2009\Lea\Absent.doc w' . ~ ROANOKE SOLID WASTE MANAGEMENT ., '-" RECYCLING PROGRAM ~~ , Effec:;tllle AprU 1" 2009 (j;). <6~ City of Roanoke established interim contract with Montgomery Regional Solid Waste Authority (MRSWA) for disposal of recycling at a higher cost than originally budgeted. Impact upon Solid Waste vehicles a concern over the long term 1 ~--- ~~ ROANOKE ~d ROANOKE ~. I Seek financially reasonable rnl:lans of recycling I New bids received for recycling commodities I Received four responses I Only M RSWA (Montgomery Regional Solid Waste Authority) Provided responsive bid 1~~tmjfil~llfD:C!J~tif@:~ Collection Transport Disposal Variable Pricing Options _(;.n~=~I~al~ Interim agreement with MRSWA continues bY: virtue~of our < f~iat~s as a govefnni~nt~1 ag~ncYX~~ . ..';~ . .' ',;'^" 2 ... ~~ ROANOKE t .~1'iNdd;.r~sp"6risiv~~p I ',:,c.-' ...... -, ....:,>.>t:; ",:,w"""" "<:,:_~""':":',:.'/..." 3 Provide Very Different Options -- '.~J~~~~~~r:;;,d I Conducts~xtefl~i~~ interview prQgesl) with prospectiv~bidclers: _f!l.~I~el5Jl1jf!il=a]Iat~l~i_ ~~ ROANOKE PrefEi"~(]Ir8W6:~f'bj(r provia~Fe><~eCt~d~;: . it"" i~:;: to requtt~;an,~dditi0I1ar$7'7,;06dinfunds~ . Anticipatei!JhQ'E1r"~xp;enditurein tip fees in SWM . .' . Budget to cover added cost. Conclude negotiations and seek to issue Intent to Award 3 r-. . . ..... ~d ROANOKE Next Steps.... City crews continue curbside collection Transport to MRSWA continues in interim New recycling vendor moves to Roanoke Operations to begin after first of new year Staff to assess resources needed for phase-in of new commercial recycling customers r I' " !' ",.. '1!f"''f!Jf'j,<ftOOJ,f,r!,'fl, '1"".~""'>Jle;; 7 ,"'"f' "W "',' ( f j J! "t~ ~~~@ij~~ . .. . 1~~~\J'_"q"'......d:_;l. .,...".~ ~~~ 4 CITY OF ROANOKE OFFICE OF THE MAYOR 215 CHURCH AVENUE, S.w., SUITE 452 ROANOKE, VIRGINIA 24011-1594 TELEPHONE: (540) 853-2444 FAX: (540) 853-1145 DAVID A. BOWERS Mayor October 5,2009 The Honorable Vice-Mayor and Members of the Roanoke City Council Roanoke, Virginia Dear Members of Council: This is to request a Closed Meeting to discuss vacancies on certain authorities, boards, commissions and committees appointed by Council, pursuant to Section 2.2-3711 (A)(1), Code of Virginia (1950), as amended. Sincerely, David A. Bowers Mayor DAB:ctw CITY OF ROANOKE OFFICE OF THE MAYOR 215 CHURCH AVENUE, S.w., SUITE 452 ROANOKE, VIRGINIA 2401 1-1594 TELEPHONE: (540) 853-2444 FAX: (540) 853-1145 DAVID A. BOWERS Mayor October 5,2009 The Honorable Vice-Mayor and Members of the Roanoke City Council Roanoke, Virginia Dear Members of Council: This is to request a Closed Meeting to discuss the Citizen of the Year, pursuant to Section 2.2-3711 (A)(10), Code of Virginia (1950), as amended. Sincerely, .S> Dayid A. Bowers Mayor DAB:ctw Office of the Mayor CITY OF WHEREAS, October is annually recognized as National Breast Cancer Awareness Month; statistically, one out of every eight women in America willface breast cancer in her lifetime; 85% of women who get breast cancer do not have a family history of the disease; low-income women throughout Southwest Virginia, especially in rural counties, need breast cancer outreach, education, screening and treatment; and WHEREAS, in the service. area of the Greater Roanoke Chapter of Susan G. Komen for the Cure, the breast cancer incidence rates among women in all but one of our service area counties 'is estimated higher than the national and state rates; the Komen Service area death rate is higher than the state average and results in an estimated 113 women dying from breast cancer each year; and WHEREAS, based on our area's higher incident rate, it is estimated that 566 women will develop breast cancer each year; women unscreened each year in our Komen service area are estimated as 80,788 of eligible women age 40 and over; as a result of higher incidence rates for breast cancer in our area, an estimated 114 breast cancers go undiagnosed each year; of women diagnosed with breast cancer, some will die from the disease; mammography, an x-ray of the breast, is the Gold Standard for detecting breast changes that may be cancer long before physical symptoms can be seen or felt. NOW, THEREFORE, I, David A. Bowers, Mayor of the City of Roanoke, Virginia, urge all women to get mammograms on a regular basis, do hereby . proclaim Monday, Ocibber:5, 2009, throughout this great All-America City, as THE PROMISE TO SCHEDULE YOUR MAMMOGRAM DAY IN OBSERVANCE OF BREAST CANCER AWARENESS MONTH. Given under our hands and the Seal of the City of Roanoke this fifth day of October in the year two thousand and nine. ATTEST: . ~ Qf1J fJru~ ~ ~ ......_-........ ~'m~ Stephanie M. Moon City Clerk David A. Bowers Mayor Office of the Mayor CITY OF WHEREAS, the Family Violence Coordinating Council is committed to educating the public on domestic violence for the enhanced safety of all citizens; and WHEREAS, domestic violence can affect anyone regardless of age, race, gender or socio-economic status; and WHEREAS, many victims are ashamed to seek help, thus continuing to suffer through years of terrifying and dangerous abuse; children often witness domestic violence, while feeling helpless to stop the abuse of the victim; and WHEREAS, domestic violence can change from day to day, but seldom changes for the better unless someone intervenes; dealing effectively with domestic violence requires a coordinated and integrated response from many different groups and social agencies; and WHEREAS, the Family Violence Coordinating Council works continuously and cooperatively to improve and increase the resources available to victims of family violence in the Roanoke Valley, NOW, THEREFOR,E, I, David A. Bowers, Mayor of the City of Roanoke, Virginia, urge all citTzeriiLto work in conjunction with the Family Violence. Coordinating Council to recognize domestic violence in our community and encourage victims to seek help, and do hereby proclaim October, 2009, throughout this great All-America City, as DOMESTIC VIOLENCE AWARENESS MONTH. Given under our hands and the Seal of the City of Roanoke this fifth day of October in the year two thousand and nine. ATTEST: 0~ ~fh,~ Stephanie M. Moon City Clerk David A. Bowers Mayor Office of the Mayor CITY OF WHEREAS, an accurate census count is vital to our community and residents' well-being by helping planners determine where to locate schools, day-care centers, roads and public transportation, hospitals and other facilities, and is' used to make decisions concerning business growth and housing needs; and WHEREAS, more than $300 billion per year in federal and state funding is allocated to states and communities based on census data; and ' WHEREAS, census data ensure fair Congressional representation by determining how many seats each state will have in the U.S. House of Representatives as well as the redistricting of state legislatures, county and city councils, and voting districts; and WHEREAS, the 2010 Census creates jobs that stimulate economic growth and increase employment opportunities in our community; and WHEREAS, the information collected by the census is protected by law and remains confidential for 72 years; and NOW, THEREFOR!;, I, David A. Bowers, Mayor of the City of Roanoke, Virginia, and on behalf' of the Roanoke City Council and its citizens, do hereby support the goals and ideals for the 2010 Census and will disseminate 2010 Census information to encourage those in our community to participate in events and initiatives that will raise overall awareness of the 2010 Census and ensure a full and accurate census. Given under our hands and the Seal of the City of Roanoke this fifth day of October in the year two thousand and nine. . ATTEST: Stephanie M. Moon City Clerk David A. Bowers Mayor Office of the Mayor CITY OF WHEREAS, we recognize that for Americans with disabilities, employment is a fundamental to independence, empowerment and quality of life; and WHEREAS, the United States Congress by joint resolution of August 11, 1945, as amended (36 U.S.c. 121), has designated October of each year as NATIONAL DISABILITY EMPLOYMENT AWARENESS MONTH; and WHEREAS, the Americans with Disabilities Act of 1990 (ADA) is designed to remove barriers and enable individuals with disabilities to full participation in society; and WHEREAS, the Mayor's Committee for People with Disabilities, a volunteer group of citizens and business leaders, with and without disabilities, formed originally in 1969 as "The Mayor's Committee on Employment of the Handicapped" continues to work diligently to improve the lives of individuals with disabilities; and WHEREAS, the City of Roanoke continues to work with the Mayor's Committee for People with Disabilities and other Roanoke Valley organizations and citizens: . to improve the physical, psychological, social and spiritual well-being of persons with disabilities in the community; . to educate the public about resources available to make the most of the potential of individuals with disabilities; . to recognize the value of employees with disabilities and their employers through special programs and activities throughout the year; and . to uphold the fundamental commitment of justice and equality for all people. NOW, THEREFORE, I, David A. Bowers, Mayor of the City of Roanoke, Virginia, do hereby proclaim October 2009, throughout this great All-America City, as DISABILITY EMPLOYMENT A WARENESS MONTH. Given under our hands and the Seal of the City of Roanoke this fifth day of October in the year two thousand and nine. ATTEST: ~h1.~ Stephanie M. Moon City Clerk CITY OF ROANOKE OFFICE OF THE CITY MANAGER Noel C. Taylor Municipal Building 215 Church Avenue, S.W., Room 364 Roanoke, Virginia 24011-1591 Telephone: (540) 853-2333 Fax: (540) 853-1138 City Web: www.roanokeva.gov October 5, 2009 Honorable David A. Bowers, Mayor Honorable Sherman P. Lea, Vice Mayor Honorable M. Rupert Cutler, Council Member Honorable Gwendolyn W. Mason, Council Member Honorable AnitaJ. Price, Council Member Honorable Court G. Rosen, Council Member Honorable David B. Trinkle, Council Member Dear Mayor Bowers and Members of City Council: Subject: Schedule a Public Hearing to Renew Lease for Penick, Incorporated d/b/a New York Subs in City Market Building Background: Byron Penick owner of Penick, Incorporated, d/b/a New York Subs, has leased approximately 290 square feet of space in the City Market Building at 32 Market Square, Roanoke, Virginia for the past four years to operate a sub shop. Mr. Penick has expressed a desire to renew his lease. The lease term requested is for month to month not to exceed twelve (12) months. A public hearing is required to consider this lease term. Recommended Action: Authorize the scheduling and advertising of this matter for a public hearing on October 22, 2009, at 7:00 p.m. Respectfully submitted, arlene L. Burch City Manager Honorable Mayor and Members of City Council October 5, 2009 Page 2 DLB/c1t c: Stephanie M. Moon, City Clerk William M. Hackworth, City Attorney Ann H. Shawver, Director of Finance. R. Brian Townsend, Assistant City Manager for Community Development Cassandra L. Turner, Economic Development Specialist Joshua L. Mabrey, Accountant/Accounts Receivable CM09-00 177 CITY OF ROANOKE OFFICE OF THE CITY MANAGER Noel C. Taylor Municipal Building 215 Church Avenue, S.W., Room 364 Roanoke, Virginia 24011-1591 Telephone: (540) 853-2333 Fax: (540) 853-1138 City Web: www.roanokeva.gov October 5, 2009 Honorable David A. Bowers, Mayor Honorable Sherman P. Lea, Vice Mayor Honorable M. Rupert Cutler, Council Member Honorable Gwendolyn W. Mason, Council Member Honorable AnitaJ. Price, Council Member Honorable Court G. Rosen, Council Member Honorable David B. Trinkle, Council Member Dear Mayor Bowers and Members of City Council: Subject: Tax Exemption Request - Big Brothers Big Sisters of Southwest Virginia, Inc. Pursuant to the requirements of the Virginia Code, the City of Roanoke is required to hold a public hearing if it wishes to consider a request from the Big Brothers Big Sisters of Southwest Virginia, Inc., a Virginia non-stock, not for profit foundation for tax exemption of certain real property in the City known as tax map numbers 2012914, 2012915, and 2012916 located at 124 Wells Avenue NW, Roanoke. This is to request that a public hearing be advertised on the above matter for Council's regular meeting to be held on Thursday, October 22, 2009 at 7:00 p.m. A full report will be included in the October 22, 2009 agenda material for your consideration. Respectfully submitted, Darlene L. Bu City Manager c: Stephanie M. Moon, City Clerk William M. Hackworth, City Attorney Ann H. Shawver, Director of Finance Sherman M. Stovall, Director of Management and Budget CM09-00174 CITY OF ROANOKE OFFICE OF THE CITY MANAGER Noel C. Taylor Municipal Building 215 Church Avenue, S.W., Room 364 Roanoke, Virginia 24011-1591 Telephone: (540) 853-2333 Fax: (540) 853-1138 City Web: www.roanokeva.gov October 5, 2009 Honorable David A. Bowers, Mayor Honorable Sherman P. Lea, Vice Mayor Honorable M. Rupert Cutler, Council Member Honorable Gwendolyn W. Mason, Council Member Honorable Anita]. Price, Council Member Honorable Court G. Rosen, Council Member Honorable David B. Trinkle, Council Member Dear Mayor Bowers and Members of City Council: Subject: Public Hearing Request to Establish Personal Property Tax Rates for Aircraft Weighing 20,000 Pounds or More & Clean Special Fuel Vehicles Pursuant to the requirements of the Virginia Code, the City of Roanoke is required to hold a public hearing if it wishes to consider a change in a tax levy. Two changes are being recommended by the administration. The first would establish a separate personal property tax rate, as permitted by state code, of $.45 per $100 of assessed value for aircraft having an empty gross weight equal to or greater than 20,000 pounds. Aircraft weighing less than 20,000 pounds will continue to be assessed at $1.06 per $100 of assessed value. It is also recommended that the City establish a personal property tax incentive of 10% for citizens who own "clean special fuel" vehicles. It is recommended that a public hearing be advertised on the above matters for Council's regular meeting to be held on Thursday, October 22, 2009 at 7:00 p.m. Respectfully submitted, Darlene L. B cham City Manager Honorable Mayor and Members of City Council October 5, 2009 Page 2 DLB/rbl c: Stephanie M. Moon, City Clerk William M. Hackworth, City Attorney Ann H. Shawver, Director of Finance Sherman M. Stovall, Director of Management and Budget CM09-00 1 82 CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Aveuue, S. W., Suite 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 STEPHANIE M. MOON, CMC E-mail: cle~k@roanokeva.gov City Clerk October 7, 2009 Jeff Campbell, Chair Roanoke Neighborhood Advocates 424 Highland Avenue, S. w. Roanoke, Virginia 24016 Dear Mr. Campbell: JONATHAN E. CRAFT Deputy City Clerk CECELIA R. TYREE Assistant Deputy City Clerk This is to advise you that Karena J. Clinton, has qualified as a member of the Roanoke Neighborhood Advocates, for a term ending June 30, 2012. Jonathan E. Cr Deputy City Clerk JEC pc: Robert A. Clement, Jr., Neighborhood Services Coordinator, Roanoke Neighborhood Partnership J Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to-wit: I, KarenaJ. Clinton, do solemnly affirm that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a member of the Roanoke Neighborhood Advocates for a term ending June 30,2012, according to the best of my ability f~ (So help me God). ~ Subscribed and sworn to before me this JiI~of ~2009. BY CIRCUIT COURT K:\oath and leaving service\Roanoke Neighborhood Advocates\Karena J Clinton June 30 2012 oath. doc :.. _~. :- t CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: clerk@roanokeva.gov STEPHANIE M. MOON, CMC City Clerk October 7, 2009 Paul P. Anderson, Chair Roanoke Civic Center Commission 1 335 Ivy Street, S. E., Roanoke, Virginia 24014 Dear Mr. Anderson: JONATHAN E. CRAFT Deputy City Clerk CECELIA R. TYREE Assistant Deputy City Clerk This is to advise you that Judy Jackson has qualified as a member of the Roanoke Civic Center Commission, for a term ending September 30, 201 2. Sincerely, Jonathan E. Craft Deputy City Cler JEC pc: Chris Connolly, General Manager, 710 Williamson Road, Roanoke, Virginia 24016 Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to-wit: I, Judy Jackson, do solemnly affirm that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a member of the Roanoke Civic Center Commission, for a term of three years ending September 30,2012, according to the best of my ability (So help me God). Subscribed and sworn to before me this~ day of ~. 2009. BRENDA S. HAMILTON, CLERK OF THE CIRCUIT COURT BY'*Pvtr~ , CLERK K:\oath and leaving service\roanoke civic center commissionlJudy Jackson Sept 30 20l2.doc r i i I ~'.). !.' i.... _. ',~ : _l"~;l" "I." ~, IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 5th day of October, 2009. No. 38614~100509. A RESOLUTION accepting the Edward Byrne Memorial Justice Assistance Grant (JAG) from the Bureau of Justice Assistance Office of Justice Programs, and authorizing execution of any required documentation on behalf of the City. BE IT RESOLVED by the Council of the City of Roanoke as follows: 1. The City of Roanoke does hereby accept the Edward Byrne Memorial Justice. Assistance Grant (JAG) from the Bureau of Justice Assistance Office of Justice Programs in the amount of $169,491 upon all the terms, provisions and conditions relating to the receipt of such funds. The grant is more particularly described in the letter of the City Manager to Council, dated October 5, 2009. 2. The City Manager and the City Clerk are hereby authorized to execute, seal, and attest, respectively, the grant agreement and all necessary documents required to accept the grant, all such documents to be approved as to form by the City Attorney. 3. The City Manager is further directed to furnish such additional information as may be required in connection with the City's acceptance of this grant. ~~ IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 5th day of October, 2009. No. 38615-100509. , AN ORDINANCE to appropriate funding from the Federal government for the Byrne Memorial Justice Assistance Grant to provide funding for courthouse security, jail security, and radio upgrades, amending and reordaining certain sections of the 2009- 2010 Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that the following sections of the 2009-2010 Grant Fund Appropriations be, and the same are hereby, amended and reordained to read and provide as follows: Appropriations Byrne Courthouse Security FY10 . Byrne Jail Security FY10 Byrne Radio Upgrades FY10 Revenues Byrne Sheriff Security Grant FY10 35-140-5901-9015 35-140-5902-9015 35-140-5903-2035 $ 74,800 52,700 41,991 169,491 35-140-5901-5901 Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: ROANOKE SHERIFF"'S.QFFICE {J~j~, ~~ October 5, 2009 Honorable David A. Bowers, Mayor Honorable Sherman P. Lea, Vice Mayor Honorable M. Rupert Cutler, Council Member Honorable Gwendolyn W. Mason, Council Member Honorable Anita J. Price, Council Member Honorable Court G. Rosen, Council Member Honorable David B. Trinkle, Council Member Dear Mayor Bowers and Members of Council: Subject: Edward Byrne Memorial Justice Assistance Grant The Edward Byrne Memorial Justice Assistance Grant Program (JAG) allows states and units of local governments to support a broad range of activities to prevent and control crime based on their own needs and conditions. The JAG program is administered by the Bureau of Justice Assistance Office of Justice Programs. On September 22,2009, the Sheriff's Office was awarded $169,491 in JAG program funding. There is no required match. The awarded funding will be used to purchase cameras, DVR's, keyboards, portable radios, and gang radio chargers to be installed at the jail and courthouse facilities. The purpose of this upgrade is to enhance the city's ability to respond to threats directed at the buildings, judiciary, and courthouse community. Recommended Action: Accept the Edward Byrne Memorial Justice Assistance Grant (JAG) described above and authorize the City Manager to execute the grant agreement and any related documents; such documents to be approved as to form by the City Attorney. P.O. Box 494 Roanoke, VA 24003, 540.853.2941, fax 540.853.5353 Adopt the accompanying budget ordinance to establish a revenue estimate in the amount of $169,491 and to appropriate the same in accounts to be established in the Grant Fund by the Director of Finance. OLJ:dkb c: Darlene L. Burcham, City Manager Stephanie M. Moon, City Clerk William M. Hackworth, City Attorney Ann H. Shawver, Director of Finance R. Brian Townsend, Assistant City Manager Sherman M. Stovall, Director of Management and Budget Courthouse / Jail - Security Upgrade Component Description Price Extended Exterior Courthouse 4 Cameras Fixed Pelco OF8 2000.00 8,000.00 3 Cameras PTZ - Spectra IV 3200.00 9,600.00 Total 17,600.00 Interior Courthouse 4 Cameras PTZ - Spectra 2800.00 11,200.00 13 Cameras Fixed Pelco ICS -150 1,000.00 13,000.00 3 DVRs Pelco OX 8116-2TB 11,000.00 33,000.00 Total 57,200.00 Jail Exterior 4 Cameras PTZ - Spectra IV . 3,200.00 12,800.00 10 Cameras Fixed DF8 2,000.00 20,000.00 1 DVR Pelco OX 8116-2TB 11,000.00 11,000.00 1 Keyboard Pelco KBD-300 500.00 500.00 Total 44,300.00 Jail Interior 7 Cameras Fixed Pelco ICS 110 1,200.00 8,400.00 Total 8,400.00 Radio Replacement 40 Portable Radios Motorolla HT1250 - Mandown Option 970.22 38,808.80 7 Gang Chargers Multi Unit Charger WPLN-4187 454.60 3182.20 Total 41,991.00 Grand Total 169,491.00 CITY OF ROANOKE OFFICE OF THE CITY MANAGER Noel C. Taylor Municipal Building 215 Church Avenue, S.W., Room 364 Roanoke, Virginia 24011-1591 Telephone: (540) 853-2333 Fax: (540) 853-1138 City Web: www.roanokeva.gov October 5, 2009 Honorable David A. Bowers, Mayor Honorable Sherman P. Lea, Vice Mayor Honorable M. Rupert Cutler, Council Member Honorable Gwendolyn W. Mason, Council Member Honorable Anita J. Price, Council Member Honorable Court G. Rosen, Council Member Honorable David B. Trinkle, Council Member Dear Mayor Bowers and Members of City Council: Subject: Acceptance of the Edward Byrne Memorial Justice Assistance Grant I concur with the recommendation from Octavia L. Johnson, Sheriff for the City of Roanoke, with respect to the subject reference above. I recommend that City Council accept the Edward Byrne Memorial Justice Assistance Grant UAG) and authorize the City Manager to execute the grant agreement and any related documents; such documents to be approved as to form by the City Attorney. I further recommend adopting the accompanying budget ordinance to establish a revenue estimate in the amount of $169,491 and to appropriate the same in accounts to be established in the Grant Fund by the Director of Finance. Respectfully submitted, DLB:jb c: Stephanie M. Moon, City Clerk William M. Hackworth, City Attorney Ann H. Shawver, Director of Finance C009-00004 ~ IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 5th day of October, 2009. No. 38616-100509. A RESOLUTION authorizing acceptance of the Personal Protective Equipment (Surgical Masks) Grant made to the City of Roanoke by the Virginia Office of EMS, and authorizing execution of any required documentation on behalf of the City. BE IT RESOLVED by the Council ofthe City of Roanoke as follows: 1. The City Manager is hereby authorized on behalf of the City to accept from the Virginia Office of EMS, the Personal Protective Equipment (Surgical Masks) Grant in the amount of $14,460, with no matching funds required, to purchase personal protective equipment for use during a state declared pandemic, such grant being more particularly described in the letter of the City Manager to Council dated October 5,2009.. 2. The City Manager is hereby authorized to execute and file, on behalfofthe City, any documents setting forth the conditions ofthe grant in a form approved by the City Attorney. 3. The City Manager is further directed to furnish such additional information as may be required by the Virginia Office of EMS, in connection with the acceptance of the foregoing grant. K:\Tim\measures\R-PPE Surgical Masks grant-9-2l-09.doc ~ IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 5th day of October,.2009. No. 38617~l00509. AN ORDINANCE appropriating funding from the Commonwealth of Virginia Department of Emergency Medical Services for the purchase of personal protective equipment, amending and reordaining certain sections of the 2009-2010 Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that the following sections of the 2009-2010 Grant Fund Appropriations be, and the same are hereby, amended and reordained to read and provide as follows: Appropriations Wearing Apparel Revenues EMS Protective Equipment FY10 35-520-3346-2064 $ 14,460 35-520-3346-3346 14,460 Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. City Clerk. CITY OF ROANOKE OFFICE OF THE CITY MANAGER Noel C. Taylor Municipal Building 215 Church Avenue, S.W., Room 364 Roanoke, Virginia 24011-1591 Telephone: (540) 853-2333 Fax: (540) 853-1138 City Web: www.roanokeva.gov October 5, 2009 Honorable David A. Bowers, Mayor Honorable Sherman P. Lea, Vice Mayor Honorable M. Rupert Cutler, Council Member Honorable Gwendolyn W. Mason, Council Member Honorable AnitaJ. Price, Council Member Honorable Court G. Rosen, Council Member Honorable David B. Trinkle, Council Member Dear Mayor Bowers and Members of City Council: Subject: Virginia Office of EMS Grant Acceptance Background: The Virginia Office of EMS supports local fire and EMS departments throughout the state by offering grants for personal protective equipment. Roanoke Fire- EMS has been awarded a grant totaling $14,460 to purchase personal protective equipment consisting of surgical masks for use during a state declared pandemic, such as an outbreak of H 1 N 1. This grant does not require local matching funds. Considerations: City Council action is needed to formally accept and appropriate these funds, and authorize the Director of Finance to establish revenue estimates and appropriations to purchase the personal protective equipment in accordance with provisions of this grant. Recommended Action: Accept the grant as described above and authorize the City Manager to execute any required grant agreements or documents, such to be approved as to form by the City Attorney, by adopting the accompanying resolution. Honorable Mayor and Members of City Council October 5, 2009 Page 2 Adopt the accompanying budget ordinance to establish a revenue estimate in the amount of $14,460 and to appropriate the same amount in accounts to be established in the Grant Fund by the Director of Finance. Respectfully submitted, Darlene L. Bu City Manager DLB:TB c: Stephanie M. Moon, City Clerk William M. Hackworth, City Attorney Ann H. Shawver, Director of Finance James Grigsby, Assistant City Manager for Operations Sherman M. Stovall, Director of Management and Budget David Hoback, Fire-EMS Chief CM09-00 1 73 0~ IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 5th day of October, 2009. No. 38618-100509. A RESOLUTION authorizing acceptance oftheFY2010 Fire Programs Funds Grant made to the City of Roanoke by the Virginia Department of Fire Programs, and authorizing execution of any required documentation on behalf of the City. BE IT RESOLVED by the Council of the City of Roanoke as follows: 1. The City Manager is hereby authorized on behalf of the City to accept from the , Virginia Department of Fire Programs the FY2010 Fire Programs Funds Grant in the amount of $261,849, with no local match, such grant being more particularly described in the letter ofthe City Manager to Council dated October 5,2009. 2. The City Manager is hereby authorized to execute and file, on behalf ofthe City, any documents setting forth the conditions ofthe grant in a form approved by the City Attorney. 3. The City Manager is further directed to furnish such additional information as may be required by the Department of Fire Programs in connection with the acceptance of the foregoing grant. '--:"-. City Cler K:\Tim\rneasures\R-Fire Program Grant 20 I O. I 0-5-09 .doc ~ IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 5th day of October, 2009. No. 38619-100509. AN ORDINANCE appropriating funding from the Commonwealth of Virginia forthe Fire Program Grant, amending and reordaining certain sections of the 2009-2010 Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that the following sections of the 2009-2010 Grant Fund Appropriations be, and the same are hereby, amended and reordained to read and provide as follows: Appropriations Expendable Equipment <$5,000 Training and Development Wearing Apparel Recruiting Regional Fire Training Academy Regional Fire Training Burn Building Revenues Fire Program FY10 35-520-3339-2035 35-520-3339-2044 35-520-3339-2064 35-520-3339-2065 35-520-3339-9073 35-520-3339-9074 35-520-3339-3339 $ 73,283 10,000 73,566 5,000 60,000 40,000 261,849 Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ~~',-'CitY Clerk. -. CITY OF ROANOKE OFFICE OF THE CITY MANAGER Noel C. Taylor Municipal Building 215 Church Avenue, S.W., Room 364 Roanoke, Virginia 24011-1591 Telephone: (540) 853-2333 Fax: (540) 853-1138 City Web: www.roanokeva.gov October 5, 2009 Honorable David A. Bowers, Mayor Honorable Sherman P. Lea, Vice Mayor Honorable M. Rupert Cutler, Council Member Honorable Gwendolyn W. Mason, Council Member Honorable Anita J. Price, Council Member Honorable Court G. Rosen, Council Member Honorable David B. Trinkle, Council Member Dear Mayor Bowers and Members of City Council: Subject: Dept. of Fire Programs Grant Background: The Fire Programs Fund was established by the General Assembly during the mid 1980s. Program guidelines require that funds received are non- supplanting and may not be used to replace existing local funding. Funds must be used in accordance with the provisions established by the State Department of Fire Programs. The City of Roanoke's FY10 allocation of $261 ,849 from the Department of Fire Programs was deposited into account 35-520-3339. The Roanoke Fire-EMS Department will appropriate these funds for the following items: Expendable Equipment < $5,000 Training and Development Wearing Apparel Recruiting Regional Fire Training Academy Regional Training Center Burn Building Repayment Total: $ 73,283 $ 10,000 $ 73,566 $ 5,000 $ 60,000 $ 40.000 $261,849 /' Honorable Mayor and Members of City Council October 5, 2009 Page 2 Recommended Action: Authorize the City. Manager to accept. the grant and file any documents, approved as to form by the City Attorney, setting forth the conditions of the FY2010 Fire Programs Funds Grant, and to furnish such additional information as may be required. Adopt the accompanying budget ordinance to establish a revenue estimate for Fire Program FY10 - State and to appropriate funding in the amount of $261,849 in various expenditure accounts to be established in the Grant Fund by the Director of Finance. . Respectfully submitted, ~ Darlene L. Burc City Manager ..., DLB:tb c: Stephanie M. Moon, City Clerk William M. Hackworth, City Attorney Ann H. Shawver, Director of Finance James Grigsby, Assistant City Manager for Operations David Hoback, Fire-EMS Chief CM09-00172 ~ IN THECOUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 5th day of October, 2009. No. 38620-100509. AN ORDINANCE to de-appropriate funding from State Grant Funds for the 10th Street Crossing Improvement project, amending and reordaining certain sections of the 2009-2010 Capital Projects Fund Appropriations, and dispensing with the second reading by title of this ordinance. BE IT ORDAI NED by the Council of the City of Roanoke that the following sections of the 2009-2010 Capital Projects Fund Appropriations be, and the same are hereby, amended and reordained to read and provide as follows: Appropriations Appropriated from State Grant Funds Revenues VDOT - 10th Street Crossing Improvement 08-530-9832-9007 $ (58,150) 08-530-9832-9914 (58,150) Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: CITY OF ROANOKE OFFICE OF THE CITY MANAGER Noel C. Taylor Municipal Building 215 Church Avenue, S.W., Room 364 Roanoke, Virginia 24011-1591 Telephone: (540) 853-2333 Fax: (540) 853-1138 City Web: www.roanokeva.gov October 5, 2009 Honorable David A. Bowers, Mayor Honorable Sherman P. Lea, Vice Mayor Honorable M. Rupert Cutler, Council Member Honorable Gwendolyn W. Mason, Council Member Honorable AnitaJ. Price, Council Member Honorable Court G. Rosen, Council Member Honorable David B. Trinkle, Council Member Dear Mayor Bowers and Members of City Council, Subject: 10th Street 2-stage crossing VDOT Proj. No. UOOO-128-1 33 UPC: 71725 City of Roanoke Background: The Virginia Department of Transportation (V DOT) awarded the City $75,000 for the construction of a two-stage pedestrian crossing on 10th Street to facilitate the crossing of 10th Street by Lick Run Greenway users. Those improvements have been completed and the two-stage crossing is operational. Considerations: As originally envisioned, the crossing was to consist of the construction of a pedestrian refuge island in the middle of 10th Street and the installation of flashing lights and pedestrian push buttons to enhance the safety of the at- grade crossing of the Lick Run Greenway. The island was ultimately constructed as part of the Lick Run Greenway construction, so funds received for the crossing project were only used to pay for the flashing lights and pedestrian push buttons. Total construction cost for this effort was $16,850. Remaining funds have been reallocated by VDoT to the 13th Street/Hollins Road project, an ongoing urban project included in the VDoT Six-Year Improvement Plan. Honorable Mayor and Members of City Council October 5, 2009 Page 2 As a result, the remaining funds that were identified in the capital account as appropriated from State grant funds should be un-appropriated and the revenue estimate modified for this capital account. Recommendation: Adopt the accompanying budget ordinance to reduce the revenue estimate by $58,150 and deappropriate the same amount of the funds identified as appropriated from State grant funds in the project capital account, 08-530- 9832. Respectfully submitted, Darlene L. Bu City Manager c: Stephanie M. Moon, City Clerk William M. Hackworth, City Attorney Ann H. Shawver, Director of Finance Sherman M. Stovall, Director of Management and Budget Robert K. Bengtson, P.E., Director of Public Works Mark D. Jamison, P.E., Transportation Division Manager CM09-001l8 ~ ,,__, :'.f;:k c-f>. '"~ t I\~ IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 5th day of October, 2009. No. 38621-100509. A RESOLUTION approving the location and major design features of the 13th Street and Hollins Road Improvements highway project in the City of Roanoke and requesting the Virginia Department of Transportation to acquire all rights-of-way necessary for the project. WHEREAS, a Design Public Hearing was conducted on December 2, 2008, in the City of Roanoke by representatives of the Virginia Department of Transportation, after due and proper notice, for the purpose of considering the proposed design of 13th Street and Hollins Road Project UOOO-128-l13, UPC 688, in the City of Roanoke, at which hearing drawings and other pertinent information were made available for public inspection in accordance with state and federal requirements; WHEREAS, all persons and parties in attendance were afforded full opportunity to participate in the public hearing; WHEREAS, representatives of the City of Roanoke were present and participated in the hearing; WHEREAS, the Council has previously requested the Virginia Department of Transportation to program this project; and , WHEREAS, the Council has considered all of the foregoing matters. THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke that: 1. The location and maj or design features of the proposed proj ect as presented at the Public Hearing are approved. 2. The Virginia Department of Transportation is requested to acquire all rights-of- way necessary for this project and to convey such rights-of-way as lie in this City to the City of Roanoke at the appropriate time. 3. The City Clerk is directed to transmit an attested copy of this Resolution to the Virginia Department of Transportation. ATTEST: ,~ City Clerk. ';,; .{.... f t: R-13th Street-Hollins Road Improvements Project.doc ') CITY OF ROANOKE OFFICE OF THE CITY MANAGER Noel C. Taylor Municipal Building 215 Church Avenue, S.W., Room 364 Roanoke, Virginia 24011-1591 Telephone: (540) 853-2333 Fax: (540) 853-1138 City Web: www.roanokeva.gov October 5, 2009 Honorable David A. Bowers, Mayor Honorable Sherman P. Lea, Vice Mayor Honorable M. Rupert Cutler, Council Member Honorable Gwendolyn W. Mason, Council Member Honorable AnitaJ. Price, Council Member Honorable Court G. Rosen, Council Member Honorable David B. Trinkle, Council Member DearMayor Bowers and Members of City Council: Subject: 13th Street/Hollins Road VDOT Proj. No. UOOO-1 28-11 3 UPC 688 City of Roanoke Background: The Virginia Department of Transportation (VDOT) has programmed a street improvement project along the 13th Street and Hollins Road corridor between Dale Avenue and Orange Avenue. The project consists of the construction of a bridge to eliminate an at-grade rail crossing, intersection improvements, and the addition of curb, gutter, sidewalk, bike lanes, and other streetscape amenities. Considerations: VDOT and the City of Roanoke held a citizen information meeting on May 17, 2006 and a public hearing on December 2, 2008 to gather public comments. Those comments have been considered and incorporated as appropriate. The City's street design team reviewed the plans and suggested revisions that have been incorporated. Pertinent design features included with the project include a bridge over Norfolk Southern's rail lines, improvements at the intersection of Hollins Road and Orange Avenue, construction of roundabouts at intersections with Tazewell and Wise Avenues; the addition of curb, gutter, and sidewalk; bike lanes to Honorable Mayor and Members of City Council October 5, 2009 Page 2 accommodate on-street bicyclists, separation between the shared-use path and the street to permit street trees, and enhanced street lighting. Right of way acquisition is currently scheduled to begin in FY2010 with construction anticipated to follow in. FY2014. Total project cost is approximately $39 million for which the City will be responsible for approximately $1.1 million. The 13th Street/Hollins Road project account currently has $257,358 budgeted from local funds which will qualify as part of the $1.1 million required local match. The remaining local share of funding in the amount of $842,642 will be provided and transferred from Capital Improvement Reserve - VDOT Match, as funds are made available annually, to the 13th' Street/Hollins Road project account #08-530-9598. Recommended Action: Adopt the accompanying resolution approving the major design features of this project and requesting that VDOT acquire all rights of way necessary for this project and convey said rights of way to the City at the appropriate time. Respectfully submitted, Darlene L. Burcham City Manager c: Stephanie M. Moon, City Clerk William M. Hackworth, City Attorney Ann H. Shawver, Director of Finance Sherman M. Stovall, Director of Management and Budget Robert K. Bengtson, Director of Public Works Mark D. Jamison, Manager of Transportation CM09~00 1 76 ~0L IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 5th day of October, 2009. No. 38622-100509. AN ORDINANCE authorizing the conveyance of a fifteen-foot wide above ground and underground utility easement across City-owned property located on Barns Avenue, N.W., designated as Tax Map No. 6610101, to Appalachian Power Company, upon certain terms and conditions; and dispensing with the second reading by title of this ordinance. '~..---- BE IT ORDAINED by the Council of the City of Roanoke that: 1. The City Manager and City Clerk are hereby authorized, for and on behalf of the City, to execute and attest, respectively, the necessary documents providing for the conveyance ofa fifteen-foot wide above ground and underground utility easement across City-owned property located on Barns Avenue, N.W., designated as Tax Map No. 6610101, to Appalachian Power Company, to provide electric service to the City's new Police Academy, as more particularly set forth in the City Manager's letter to this Council dated October 5, 2009. 2. All documents necessary for this conveyance shall be in a form approved by the City Attorney. 2. Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. CITY OF ROANOKE OFFICE OF THE CITY MANAGER Noel C. Taylor Municipal Building 215 Church Avenue, S.W., Room 364 Roanoke, Virginia 24011-1591 Telephone: (540) 853-2333 Fax: (540) 853-1138 City Web: www.roanokeva.gov October 5, 2009 Honorable David A. Bowers, Mayor Honorable Sherman P. Lea, Vice Mayor Honorable M. Rupert Cutler, Council Member Honorable Gwendolyn W. Mason, Council Member Honorable AnitaJ. Price, Council Member Honorable Court G. Rosen, Council Member Honorable David B. Trinkle, Council Member Dear Mayor Bowers and Members of City Council: Subject: Request of Appalachian Power Company for Easement on City- owned Property - Police Academy on Barns Avenue Background: Appalachian Power Company has requested a fifteen-foot wide above ground and underground utility easement across City-owned property located on Barns Avenue, NW, to provide underground electric service to the City's new Police Academy. No public hearing is required. The proposed deed of easement is attached as Attachments #1 & #2. Recommendation: Authorize the City Manager to execute the deed of easement as described above to Appalachian Power Company, approved as to form by the City Attorney. Respectfully submitted, Darlene L. Bur ham City Manager Attachments c: Stephanie M. Moon, City Clerk William M. Hackworth, City Attorney Ann H. Shawver, Director of Finance Philip C. Schirmer, City Engineer CM09-00 1 80 MAP NO. 3780-181-02 PROPERTY NO. 1 EAS NO. W.O.NO. JOB NO. W001884801 09100085 TillS AGREEMENT, made this 21st day of September , 2009, by and between the CITY OF ROANOKE, a municipal corporation existing under the laws of the Commonwealth of Virginia, herein called "GRANTOR," and APPALACHIAN POWER COMPANY, a Virginia corporation, herein called "APP ALACillAN." WITNESSETH: THA T FOR AND IN CONSIDERATION of the sum of ONE DOLLAR ($1. 00), the receipt of which is hereby acknowledged, the GRANTOR hereby gives license and permit to APPALACHIAN, its successors and assigns, and the right, privilege and authority to said APPALACHIAN, its successors and assigns, to construct, erect, operate, and maintain a line or lines for the purpose of transmitting electric p'ower overhead and underground on the property of the City of Roanoke, further identified as Roanoke City Tax Parcel number in the City of Roanoke, Virginia. BEING a right of way and easement, in, on, along, through, across or under said 6610101 lands for the purpose of providing service to the Roanoke City Policy Academy, as shown on that certain Appalachian Power Company Drawing V -2035, dated 9/21/2009, entitled "Proposed Right of Way on Property of City of Roanoke", attached hereto and made a part hereof TOGETHER with the right to said APPALACHIAN, its successors and assigns, to construct, erect, install, place, operate, maintain, inspect, repair, renew, remove, add to the number of, and relocate at will, poles, with crossarms, wires, cables, transformers, guys, and anchors in, on, and under the premises above referred to; grounding systems and all other appurtenant equipment and fixtures, underground conduits, ducts, vaults, cables, WIres, transformers, pedestals, risers, pads, fixtures and appurtenances (hereinafter called "Appalachian's Facilities"), and string wires and cables, adding thereto from time to time, in, on, THIS INSTRUMENT PREPARED BY AND UPON RECORDATION RETURN TO APPALACHIAN POWER COMPANY, P.O. BOX 2021, ROANOKE, VA 24022-2121 Page 1 along, over, through, across and under the above referred to premises; the right to cut down, trim, clear ~dlor otherwise control, and at Appalachian's option, remove from said premises any trees, shrubs, roots, brush, undergrowth, overhanging branches, buildings or other obstructions which may endanger the safety of, or interfere with the use of Appalachian's Facilities: the right to disturb the surface of said premises and to excavate thereon: and the right of ingress and egress to and over said above referred to premises and any of the adjoining lands of the Grantors at any and all times, for the purpose of exercising and enjoying the rights herein granted, and for doing al)ything necessary or useful or convenient in connection therewith. The Grantor hereby grants, conveys and warrants to Appalachian Power Company a non-exclusive right of way easement for electric facilities. APP ALACIDAN agrees to restore and repair any damage to GRANTOR'S property that may be caused by the construction, operation, or maintenance of said easement. The GRANTOR agrees that APPALACHIAN will not be expected to restore the property to the identical original condition, but rather as near thereto as is reasonably practicable. In the event APPALACHIAN should remove all of said Appalachian's facilities from the lands of the GRANTOR, then all of the rights, title and interest of the party of APPALACHIAN in the right of way and license hereinabove granted, shall revert to the GRANTOR, its successors and assigns. APPALACHIAN agrees to indemnify and save harmless the GRANTOR against any and all loss or damage, accidents, or injuries, to persons or property, whether of the GRANTOR or any other person or corporation, arising in any manner from the negligent construction, operations, or maintenance, or failure to properly construct, operate, or maintain said Appalachian's facilities. TO HAVE AND TO HOLD the same unto Appalachian Power Company, its successors and assigns. Upon recordation of this agreement Appalachian accepts the terms and conditions contained therein. Page 2 NOTICE TO LANDOWNER: You are conveying rights to a public service corporation. A public service corporation may have the right to obtain some or all of these rights through , exercise of eminent domain. To the extent that any of the rights being conveyed are not subject to eminent domain, you have the right to choose not to convey those rights and you could not be compelled to do so. You have the right to negotiate compensation for any rights that you are voluntarily conveying. WITNESS the signature of the City of Roanoke by Darlene L. Burcham, its City Manager, and its municipal seal hereto affixed and attested by Stephanie M. Moon, its City Clerk pursuant to Ordinance No. adopted on CITY OF ROANOKE ATTEST: CITY MANAGER CITY CLERK STATE OF VIRGINIA ) ) TO-WIT: CITY OF ROANOKE ) I, , a Notary Public in and for the City and Commonwealth At Large, do certify that and City Manager and City Clerk, respectively, of the City of Roanoke, whose names as such are signed to the writing above, bearing date the day of , 20 , have each acknowledged the same before me in my jurisdiction aforesaid. Given under my hand this day of ,20 My Commission Expires: Notary Public Reg. No. Approved as to Form: Approved as to Execution: Assistant City Attorney Page 3 Assistant City Attorney "" "" "" "" "" ",,' ,,,,,' "" "" ,"" "" "" ~ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ . \ \ / . /' \, "" ,,,,,' T.P.6610101 ,"" "" "" "" ~ ('\. , EXISTING POLE "\ ,378001B1027523 CITY OF ROANOKE Roanoke, Virginia T.D. 665020 Map Section 37800181 POLICE ACADEMY ,/' ,/ / ,/' ,/ PROPOSED PADMOUNT ^ 37BOO1B100nOy , , , / . /' " / /' /' /' , / . /' " APPAlACHIAN POWER COMPANY CHARLESTON REQI~ ROANOKE DlSTRICT- ROANOICE. VIRGINIA PROPOSED RIGHT OF WAY ON THE PROPERTY OF CITY OF ROANOKE DRAWNOV, KJW APP. BY: CPH ""~ 9/21/09 8CAU!: NONE SHEET --!...- (II ~ DRAWING NO. V-2035 CITY OF ROANOKE OFFICE OF THE CITY MANAGER Noel C. Taylor Municipal Building 215 Church Avenue, S.W., Room 364 Roanoke, Virginia 24011-1591 Telephone: (540) 853-2333 Fax: (540) 853-1138 City Web: www.roanokeva.gov October 5, 2009 Honorable David A. Bowers, Mayor Honorable Sherman P. Lea, Vice Mayor Honorable M. Rupert Cutler, Council Member Honorable Gwendolyn W. Mason, Council Member Honorable Anita J. Price, Council Member Honorable Court G. Rosen, Council Member Honorable David B. Trinkle, Council Member Dear Mayor Bowers and Members of City Council: Subject: Appropriation of Bond Funds for Countryside Golf Course Capital Improvements Background: A Request for Proposals (RFP) was issued on April 1, 2009 for the Management and Operation of the City of Roanoke's Countryside Golf Course. As a part of the RFP process, certain improvements were identified as being critical to the successful future operation of the course. On July 20, 2009, City Council approved the Capital Improvement Program (C1P) Update for FY 2010-2014 and, subsequently, modified the update on August 3, 2009. The CIP included planned bond issuance for FY 2010 in the amount of $13.945 million, which City Council authorized on September 8, 2009, for several projects which included $6.74 million for Parks and Recreation Master Plan activities, and priority projects, including a potential allocation of $2.0 million for capital improvements to the Countryside Golf Course. The ordinance was approved by City Council, after a second reading on September 21, 2009. Honorable Mayor and Members of City Council October 5, 2009 Page 2 Considerations: Necessary capital improvements have been identified with a total estimated cost not to exceed $1.5 million. The improvements include: . Golf course irrigation system renovation . Cart path renovation . Clubhouse renovation . Pavilion/Driving Range improvements These improvements will be implemented as City of Roanoke capital projects. Recommended Action: Adopt the accompanying budget ordinance to appropriate funding, in advance of debt issuance, in the amount of $1.5 million to an account to be established in the Capital Projects Fund by the Director of Finance. Respectfully submitted, Darlene L. Bu City Manager DLB:acm c: Stephanie M. Moon, City Clerk William M. Hackworth, City Attorney Ann H. Shawver, Director of Finance Sherman M. Stovall, Director of Management and Budget CM09-00 1 81 CITY OF ROANOKE DEPARTMENT OF FINANCE 215 Church Avenue, SW, Suite 461 PO Box 1220 Roanoke, Virginia 24011-1220 Telephone: (540) 853-2821 Fax: (540) 853-6142 I ANN H. SHAWVER, CPA Director of Finance October 5, 2009 Honorable David A. Bowers, Mayor Honorable Sherman P. Lea, Vice Mayor Honorable M. Rupert Cutler, Council Member Honorable Gwendolyn W. Mason, Council Member Honorable AnitaJ, Price, Council Member Honorable Court G. Rosen, Council Member Honorable David B. Trinkle, Council Member Dear Mayor Bowers and Members of City Council: Subject: July and August Financial Report - City of Roanoke The following financial report provides commentary on the City's financial resu Its for the first two months of this fiscal year. Financial Statements are included for both the month of Ju Iy and the two months ended August 31 . Many of our local taxes are trending lower due to the negative impact of the national economic decline. Real Estate Tax collections, however, have increased and the total levy, for FY10 grew 2% over FY09 as a result of commercial growth and new construction. A number of other important local taxes are on a downward trend. Sales tax revenues, which began to decline in January 2009, are 16.8% lower this year for July sales. Food and Beverage, Honorable Mayor and Members of Council October 5, 2009 Page 2 Transient Occupancy, and Cigarette taxes have also declined 3.1 %, 8.7%, and 4.9%, respectively. Also negatively impacting the City's revenues are State budget reductions of over $900,000. The current expenditure budget for FY1 0 represents a 1.4% decrease from the budget as of August FY09 due primarily to budget reduction measures including reductions in the number of employee positions, employee benefits, and programs and services. The City is continuing to manage expenses and we are slightly under prior year through August. Revenues: The City's revenue recognition practices call for the accrual back to the. prior year of revenues received within the first sixty days of a fiscal year provided the taxes relate to the period through June 30th. Therefore, for example, real estate and personal property taxes collected during July and August, but billed by Ju ne 30th, must be reported as revenue of fiscal year 2009. This practice results in many low, or even negative, revenue amounts as of the end of our second fiscal month, August. This is most apparent in the local tax and Intergovernmental categories. Also, variances in the amounts carried back from one fiscal year to another can cause large fluctuations in comparability. The City's revenue trends will smooth and become more meaningful for comparison after the first quarter of the year. Commentaries on significant variances ar,e shown below. Intergovernmental revenues decreased $ 881,000 from last year. This category is also impacted heavily by the revenue recognition policy. The variance is primarily due to the timing of collections of Comprehensive Services Act reimbursements. It is important to note that this category will Honorable Mayor and Members of Council October 5, 2009 Page 3 be impacted by over $900,000 in additional Commonwealth budget reductions to constitutional officers as well as reduced funding for law enforcement, libraries, and various social services. Charges for Services decreased $385,000 or 25.9% compared to FY09 due to a timing difference and a change in revenue recognition policy. This change was implemented July 1, 2009. Though it impacts results in the current report, this is not expected to alter revenue in this category for the fiscal year as a whole. Expenditures: The fiscal year 2010 General Fund expenditure budget totals $257.9 million and includes funding of approximately $1 million to cover contracts and purchase orders made during fiscal year 2009 but not paid by the end of that year. The General Fund expenditures and encumbrances through August were $47.8 million. Compared to the prior year, these expenditures, in total, represent a decrease of 0.2% or approximately $107,000. Both increases and decreases are discussed in the following sections. Public Works expenditures fell 12.9% or $1.0 million due primarily to a decrease in Street Paving costs. FY09 costs were higher than normal due to carry over FY08 contracts. Health and Welfare expenditures increased 17.7% over FY09. There was a lag in payments last year due to the restructuring of service categories which caused systematic changes that took time to implement. This timing difference should be rectified in the second quarter of the fiscal year. Also contributing to the variance is an increase in foster care, daycare, and Honorable Mayor and Members of Council October 5, 2009 Page 4 adoption services which are used on an as-needed basis and fluctuate depending on the number of children in the programs. Parks. Recreation and Culture expenditures declined 10.8% or $271,000 due in part to decreased expenditures in the Roanoke Arts Commission and Parks and Recreation Administration. Roanoke Arts Commission expenditure reductions of 20% were planned for FY1 0 including the elimination of funding for the Arts Festival. The variance for Parks and Recreation Administration costs is due to the reduction in Event Zone expenditures and decreased advertising. Transfers to Debt ,Service Fund increased 17.9% or $714,000 compared to FY09. This large variance is due to the increase in the payment amount on the certain refunding bonds. The payment amount was much smaller in the beginning years and increased starting in FY10. Nondepartmental. expenditures increased 42.7% or $317,000. There has been a significant increase in transfers to the Grant Fund as of August compared to the prior fiscal year. However, this variance is related to timing and we expect overall expenditures to be within budget for the year. Civic Facilities Fund: With Global Spectrum managing the Civic Center, there were improvements in the quality of events as evidenced in July and August. Eighteen events were held during August, with one near sell out, bringing the number of FY10 events up to 34. In addition, total paid attendance through August was 19,408. This put the Civic Center ahead of budget by 3,558 attendees and 5 events. We expect to see improvements in the financial performance as the economy rebounds. Honorable Mayor and Members of Council October 5, 2009 Page 5 The financial statements for this year do not portray the prior year results as comparable since many of the specific line comparisons are not meaningful. Comparisons between years will focus on the Operating Income or Loss measure as well as the Change in Net Assets which provides a meaningful comparable basis. The Operating Loss for 2010 fiscal year to date worsened by $52,000 or 15% when compared to fiscal 2009. From a year-to-date perspective, the Civic Center is showing a Change in Net Assets of ($446,000) which is slightly worse than last year. The impact of the change in our economy over the past year offsets much of the positive progress made on the operational front at the Civic Center. Parking Fund: Operating Income for the 2010 fiscal year to date reflected a decline of $101,000 or 57%. This decline was the result of an 11 % decrease in revenues and a 1 5% increase in expenses. ~ A reduction of more than 500 leased spaces by two major customers has had a significant negative impact on revenues for Church and Tower garages. ~ A major customer is a month behind on their parking payment, accounting for about $1 5,000 of the revenue shortfall. ~ Decreased Operating Income is driven by utility and maintenance expenses. Honorable Mayor and Members of Council October 5, 2009 Page 6 ~ Change in Net Assets is driven by poorer operating performance plus additional interest expense. Market Building Fund: The Market Building results reflect an additional operating loss of $3,000 in the current year compared to the prior year. Revenues were down 12% which was partially offset by a decrease of 3.4% in expenses. ~ There were two more vacancies in the Market Building in FY10 than there were at this same time in FY09. ~ Change in Net Assets of $2.2 million is driven by a transfer from the Capital Projects Fund for Market Building renovations. In closing, we start out the fiscal year 2010 with many challenges and much hope that the national economy will begin to recover from the past two years' down turn. The City responded to the changing environment and continues to be proactive in addressing financial responsibilities as we begin the year. Please call me with any questions you have on the City financial statements. I will be glad to assist you. Sincerely, (jj~Wf\LA Ann H. Shawver Director of Finance Attachments Honorable Mayor and Members of Council October 5, 2009 Page 7 c: Darlene L. Burcham, City Manager William M. Hackworth, City Attorney Stephanie M. Moon, City Clerk James Grigsby, Assistant City Manager R. Brian Townsend, Assistant City Manager Sherman M. Stovall, Director of Management and Budget Deborah J. Moses, Parking Facilities Manager Chris Connelly, General Manager, Global Spectrum Rita D. Bishop, Superintendent, Roanoke City Public Schools Curtis Baker, Deputy Superintendent of Operations, Roanoke City Public Schools Revenue Source General Property Taxes Other Local Taxes Permits, Fees and Licenses Fines and Forfeitures Revenue from Use of Money and Property Intergovernmental Charges for Services Internal Services Transfers From Other Funds Miscellaneous Revenue Total CITY OF ROANOKE, VIRGINIA GENERAL FUND FOR THE TWO MONTHS ENDED AUGUST 31, 2009 STATEMENT OF REVENUE Current Actual Revenue July 1 - August 31 Budget 2009 - 2010 $ 100,966,000 $ (320,487) 72,499,000 3,071,872 1,166,000 119,146 1,472,000 235,715 597,000 108,188 69,168,307 2,358,791 7,855,000 1,101,401 2,637,000 145,937 20,000 20,000 505,000 101,267 $ 256,885,307 $ 6,941,830 Actual July 1 - August 31 2008 - 2009 $ (58,530) 3,134,882 212,097 223,814 163,028 3,240,163 1,486,497 232,673. 93,150 $ 8,727,774 STATEMENT OF EXPENDITURES AND ENCUMBRANCES Expenditures General Government Judicial Administration Public Safety Public Works Health and Welfare Parks, Recreation and Cultural Community Development Transfer to Debt Service Fund Transfer to School Fund Nondepartmental Total Current Expenditure Budget $ 12,670,032 7,880,850 60,324,013 25,818,272 39,417,437 9,801,371 7,091,819 22,175,753 63,847,461 8,910,867 $ 257,937,875 Actual July 1 - August 31 2009 - 2010 $ 2,060,717 1,165,643 11,796,650 6,855,584 6,082,795 2,237,635 1,206,086 4,711,688 10,641,244 1 060 867 $ 47,818,909 1 Actual July 1 - August 31 2008 - 2009 $ 2,146,003 1,179,657 12,461,420 7,867,158 5,169,500 2,509,119 1,294,234 3,997,306 10,557,910 743,531 $ 47,925,838 Percent of Budget Received -0.3% 4.2% 10.2% 16.0% 18.1% 3.4% 14.0% 5.5% 100.0% 20.1% 2.7% Percent of Budget Obligated 16.3% 14.8% 19.6% 26.6% 15.4% 22.8% 17.0% 21.2% 16.7% 11.9% 18.5% FY10 vs FY09 Variance -447.6 % -2.0 % -43.8 % 5.3 % -33.6 % -27.2 % -25.9 % -37.3 % 100.0 % 8.7 % -20.5 % FY10 vs FY09 Variance -4.0 % -1.2 % -5.3 % -12.9 % 17.7 % -10.8 % -6.8 % 17.9 % 0.8 % 42.7 % -0.2 % CITY OF ROANOKE, VIRGINIA CIVIC FACILITIES FUND COMPARATIVE STATEMENT OF REVENUES AND EXPENSES FOR THE TWO MONTHS ENDED AUGUST 31, 2009 (UNAUDITED) FY 2010 OperatinQ Revenues Rentals Event Expenses Advertising Admissions Tax Facility Surcharge/Ticket Rebate Commissions Ancillary Miscellaneous $ 410,595 106,801 8,334 40,094 39,055 697 17,647 7,455 Total Operating Revenues 630,678 OperatinQ Expenses Personal Services Operating Expenses Management Fees Depreciation 169,556 648,329 52,040 155,660 Total Operating Expenses 1,025,585 Operating Loss (394,907) NonoperatinQ Revenues/(Expenses) Other Investment Income Interest Expense (346) 2,914 (101,489) Net Nonoperating Expenses (98,921) Loss Before Transfers and Contributions (493,828) Transfers and Contributions Transfer from Capital Projects Fund 47,447 Net Transfers and Contributions 47,447 Change in Net Assets $ (446,381 ) NOTE: Differences in operating and accounting methods used by the City and Global Spectrum diminish the meaningfulness of comparisons between FY09 and FY10, thus information for FY09 has been omitted. 2 3 CITY OF ROANOKE, VIRGINIA MARKET BUILDING FUND COMPARATIVE STATEMENT OF REVENUES AND EXPENSES FOR THE TWO MONTHS ENDED AUGUST 31, 2009 (UNAUDITED) FY 2010 FY 2009 OperatinQ Revenues Charges for Services $ 35,045 $ 39,859 Total Operating Revenues 35,045 39,859 Operating Expenses Other Services and Charges Depreciation 25,389 16,608 27,493 15,974 Total Operating Expenses 41,997 43,467 Operating Loss (6,952) (3,608) NonoperatinQ Revenues Investment Income 562 1,699 Net Nonoperating Revenues 562 1,699 Loss Before Transfers & Contributions (6,390) (1,909) Transfers and Contributions Transfer from Capital Projects Fund 2,205,062 (1 ) Net Transfers and Contributions 2,205,062 Change in Net Assets $ 2,198,672 $ (1,909) (1) Funding for Market Building renovation. 4 CITY OF ROANOKE, VIRGINIA CITY TREASURER'S OFFICE GENERAL STATEMENT OF ACCOUNTABILITY FOR THE MONTH ENDED AUGUST 31, 2009 TO THE DIRECTOR OF FINANCE: GENERAL STATEMENT OF ACCOUNTABILITY OF THE CITY TREASURER OF THE CITY OF ROANOKE, VIRGINIA FOR THE FUNDS OF SAID CITY FOR THE MONTH ENDED AUGUST 31, 2009. BALANCE AT JUL 31, 2009 CONSOliDATED FUNDS $98,939,754.67 RECEIPTS $14,905,237.36 BALANCE AT DISBURSEMENTS AUG 31, 2009 $35,657,075.49 $78,187,916.54 BALANCE AT AUG 31, 2008 $92,900,447.78 CERTIFICATE I HEREBY CERTIFY THAT THE FOREGOING IS A TRUE STATEMENT OF MY ACCOUNTABILITY TO THE CITY OF ROANOKE, VIRGINIA, FOR THE FUNDS OF THE VARIOUS ACCOUNTS THEREOF FOR THE MONTH ENDING AUGUST 31,2009. THAT SAID FOREGOING: CASH CASH IN HAND CASH IN WACHOVIA BANK CASH IN HOMETOWN BANK CASH IN VALLEY BANK INVESTMENTS: WACHOVIA OVERNIGHT SWEEP ACCOUNT LOCAL GOVERNMENT INVESTMENT POOL SMITH BARNEY GOVERNMENT MONEY MARKET FUND CERTIFICATES OF DEPOSIT U. S. AGENCIES VIRGINIA AIM PROGRAM (U. S. SECURITIES) VIRGINIA SNAP PROGRAM (U. S. SECURITIES) TOTAL $22,689.28 181,815.48 100.00 1,003.49 53,000.00 8,956,121.77 7,932,735.63 24,525,419.85 2,250,000.00 7,118,201.28 27,146,829.76 . $78,187,916.54 SEPTEMBER 14, 2009 ~h,.~J EL YN . POWERS, T EASURER 5 CITY OF ROANOKE PENSION PLAN STATEMENT OF CHANGES IN PLAN NET ASSETS FOR THE TWO MONTHS ENDED AUGUST 31, 2009 (UNAUDITED) FY 2010 FY 2009 Add itions/(Red uctions ): Employer Contributions $ 1,688,412 $ 1,786,435 Investment Income Net Appreciation/(Depreciation) in Fair Value of Investments 22,302,525 (6,259,416) I nterest and Dividend Income 858,833 1,644,564 Total Investment Income (Loss) 23,161,358 (4,614,852) Less Investment Expense (73,364) (101,283) Net Investment Gain/(Loss) 23,234,722 (4,513,569) Total Additions/(Reductions) $ 24,923,134 $ (2,727,134) \ Deductions Benefits Paid to Participants Administrative Expenses Total Deductions Net Increase/(Decrease) $ 4,580,523 $ 4,323,423 (4,508) (3,288) 4,576,015. 4,320,135 20,347,119 (7,047,269) Net Assets Held in Trust for Pension Benefits: Fund Balance July 1 Fund Balance August 31 266,428,241 $ 286,775,360 344,383,415 $ 337,336,146 Note: Negative expense amounts reflect the reversal of accrual accounting entries made for fiscal year-end reporting purposes. 6 CITY OF ROANOKE PENSION PLAN STATEMENT OF PLAN NET ASSETS AUGUST 31,2009 (UNAUDITED) FY 2010 FY 2009 Assets Cash $ 299,259 $ 768,271 Investments, at Fair Value 288,771,660 338,728,392 Due from Other Funds 24,442 3,826 Total Assets $ 289,095,361 $ 339,500,489 Liabilities and Net Assets Liabilities: Due to Other Funds Accounts Payable $ 2,319,911 90 $ 2,164,238 105 Total Liabilities 2,320,001 2,164,343 Net Assets Held in Trust For Pension Benefits $ 286,775,360 $ 337,336,146 7 Revenue Source General Property Taxes Other Local Taxes Permits, Fees and Licenses Fines and Forfeitures Revenue from Use of Money and Property Intergovernmental Charges for Services Internal Services Transfers From Other Funds Miscellaneous Revenue Total CITY OF ROANOKE, VIRGINIA GENERAL FUND FOR THE MONTH ENDED JULY 31, 2009 STATEMENT OF REVENUE Current Actual Revenue July 1 . July 31 Budget 2009 . 2010 $ 100,966,000 $ (950,821) 72,499,000 (1,656,548) 1,166,000 65,354 1,472,000 117,676 597,000 67,855 69,168,307 (1,858,089) 7,855,000 547,266 2,637,000 38,142 - - 505,000 1230,385) $ 256,865,307 $ (3,859,550) Actual Percent of July 1 . July 31 Budget FY10 vs FY09 2008 . 2009 Received Variance $ (691,429) -0.9% -37.5 % (2,096,409) -2.3% 21.0 % 87,425 5.6% -25.2 % 112,095 8.0% 5.0 % 57,341 11.4% 18.3 % (2,583,699) -2.7% 28.1 % 501,604 7.0% 9.1 % 122,897 1.4% -69.0 % (11,535) -45.6% -1,897.3 % $ (4,501,710) -1.5% 14.3 % STATEMENT OF EXPENDITURES AND ENCUMBRANCES Expenditures General Government Judicial Administration Public Safety Public Works Health and Welfare Parks, Recreation and Cultural Community Development Transfer to Debt Service Fund Transfer to School Fund Nondepartmental Total Current Expenditure Budget $ 12,651,910 7,880,850 60,324,013 25,818,272 39,417,437 9,794,651 7,046,819 22,175,753 63,847,461 8,961,219 $ 257,918,385 Actual July 1 . July 31 2009.2010 $ 1,180,354 549,729 7,355,018 5,238,977 2,437,994 1,425,318 836,456 388,296 5,320,622 2,674,139 $ 27,406,903 1 Actual July 1 - July 31 2008 . 2009 $ 1,128,088 527,943 5,217,554 5,913,340 2,465,880 1,401,314 758,235 54,838 5,278,955 740,615 $ 23,486,762 Percent of Budget Obligated 9.3% 7.0% 12.2% 20.3% 6.2% 14.6% 11.9% 1.8% 8.3% 29.8%. 10.6% FY10 vs FY09 Variance 4.6 % 4.1 % 41.0 % -11.4 % -1.1 % 1.7 % 10.3 % 608.1 % 0.8 % 261.1 % 16.7 % CITY OF ROANOKE, VIRGINIA CIVIC FACILITIES FUND COMPARATIVE STATEMENT OF REVENUES AND EXPENSES FOR THE MONTH ENDED JULY 31, 2009 (UNAUDITED) FY 2010 OperatinQ Revenues Rentals Event Expenses Advertising Admissions Tax Facility Surcharge/Ticket Rebate Commissions Ancillary Miscellaneous $ 123,438 56,468 4,167 12,370 13,265 9,189 3,641 222,538 Total Operating Revenues OperatinQ Expenses Personal Services Operating Expenses Management Fees Depreciation 87,954 258,381 26,020 77,830 Total Operating Expenses 450,185 Operating Loss (227,647) NonoperatinQ Revenues/lExpenses) Other Investment Income Interest Expense 1,685 (50,745) (49,060) Net Nonoperating Expenses Loss Before Transfers and Contributions (276,707) Transfers and Contributions Transfer from Capital Projects Fund 47,447 Net Transfers and Contributions 47,447 Change in Net Assets $ (229,260) NOTE: Differences in operating and accounting methods used by the City and Global Spectrum diminish the meaningfulness of comparisons between FY09 and FY10, thus information for FY09 has been omitted. 2 3 CITY OF ROANOKE, VIRGINIA MARKET BUILDING FUND COMPARATIVE STATEMENT OF REVENUES AND EXPENSES FOR THE ONE MONTH ENDED JULY 31, 2009 (UNAUDITED) FY 2010 FY 2009 Operatina Revenues Charges for Services $ 17,415 $ 19,929 Total Operating Revenues 17,415 19,929 Operatina Expenses Other Services and Charges Depreciation 4,731 8,304 13,035 9,047 7,987 17,034 Total Operating Expenses Operating Income 4,380 2,895 Nonoperatina Revenues Investment Income 18 1,006 Miscellaneous Net Nonoperating Revenues 18 1,006 Income Before Transfers & Contributions 4,398 3,901 Transfers and Contributions Transfer from Capital Projects Fund 2,205,062 (1 ) Net Transfers and Contributions 2,205,062 Change in Net Assets $ 2,209,460 $ 3,901 (1) Funding for Market Building renovation. 4 CITY OF ROANOKE, VIRGINIA CITY TREASURER'S OFFICE GENERAL STATEMENT OF ACCOUNTABILITY FOR THE MONTH ENDED JULY 31, 2009 TO THE DIRECTOR OF FINANCE: GENERAL STATEMENT OF ACCOUNTABILITY OF THE CITY TREASURER OF THE CITY OF ROANOKE, VIRGINIA FOR THE FUNDS OF SAID CITY FOR THE MONTH ENDED JULY 31,2009. BALANCE AT JUN 30, 2009 CONSOLIDATED FUNDS $101,172,514.62 RECEIPTS $27.878,778.31 BALANCE AT BALANCE AT DISBURSEMENTS JUL 31,2009 JUL 31.2008 $30.111.538.26 $98,939,754.67 $114.549.195.97 CERTIFICATE I HEREBY CERTIFY THAT THE FOREGOING IS A TRUE STATEMENT OF MY ACCOUNTABILITY TO THE CITY OF ROANOKE, VIRGINIA, FOR THE FUNDS OF THE VARIOUS ACCOUNTS THEREOF FOR THE MONTH ENDING JULY 31. 2009. THAT SAID FOREGOING: CASH CASH IN HAND CASH IN WACHOVIA BANK CASH IN HOMETOWN BANK CASH IN VALLEY BANK INVESTMENTS: WACHOVIA OVERNIGHT SWEEP ACCOUNT LOCAL GOVERNMENT INVESTMENT POOL SMITH BARNEY GOVERNMENT MONEY MARKET FUND CERTIFICATES OF DEPOSIT U. S. AGENCIES VIRGINIA AIM PROGRAM (U. S. SECURITIES) . VIRGINIA SNAP PROGRAM (U. S. SECURITIES) TOTAL $14,353.42 147,530.25 , 100.00 1,003.49 2,586,000.00 19,749,564.44 3,155,652.04 32,032,238.17 . 7.000,000.00 7,116,203.01 27,137,109.85 $98,939.754.67 AUGUST 20. 2009 ~LY 5 CITY OF ROANOKE PENSION PLAN STATEMENT OF CHANGES IN PLAN NET ASSETS FOR THE MONTH ENDED JULY 31, 2009 (UNAUDITED) FY 2010 FY 2009 Add itionsICReductions): Employer Contributions $ 829,517 $ 874,086 Investment Income Net Appreciation/(Depreciation) in Fair Value of Investments 15,331,341 (5,487,702) Interest and Dividend Income 657,112 1,430,884 Total Investment Income (Loss) 15,988,453 (4,056,818) Less Investment Expense (106,463) (170,109) Net Investment Gain/(Loss) 16,094,916 (3,886,709) Total Additions/(Reductions) $ 16,924,433 $ (3,012,623) Deductions Benefits Paid to Participants Administrative Expenses Total Deductions Net Increase/(Decrease) $ 2,295,383 $ 2,160,042 (7,659) (11,496) 2,287,724 2,148,546 14,636,709 (5,161,169) Net Assets Held in Trust for Pension Benefits: Fund Balance July 1 Fund Balance July 31 266,428,241. $ 281,064,950 344,383,415 $ 339,222,246 Note: Negative expense amounts reflect the reversal of accrual accounting entries made for fiscal year-end reporting purposes. 6 . ) CITY OF ROANOKE PENSION PLAN STATEMENT OF PLAN NET ASSETS JULY 31, 2009 (UNAUDITED) FY 2010 FY 2009 Assets Cash $ 1,737,803 $ 1,736,518 Investments, at Fair Value 281,617,603 339,317,250 Due from Other Funds 46,305 329,168 Total Assets $ 283,401,711 $ 341,382,936 Liabilities and Net Assets Liabilities: Due to Other Funds Accounts Payable $ . 2,336,671 90 $ 2,160,690 Total Liabilities 2,336,761 2,160,690 Net Assets Held in Trust For Pension Benefits $ 281,064,950 $ 339,222,246 . 7 CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 STEPHANIE M. MOON, CMC E-mail: clerk@roanokeva.gov City Clerk JONATHAN E. CRAFT Deputy City Clerk CECELIA R. TYREE Assistant Deputy City Clerk October 7,2009 Laura L. Rawlings 3500 Logan Lane Elliston, Virginia 24087 Dear Ms. Rawlings: At a regular meeting of the Council of the City of Roanoke which was held on Monday, October 5, 2009, you were appointed to replace Thomas G. Powers, Jr., as a member of the Roanoke Civic Center Commission for a three year term ending September 30, 2012. Enclosed you will find a Certificate of your appointment and an Oath or Affirmation of Office which may be administered by the Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which you were appointed. Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your appointment and each member is required "to read and become familiar with provisions of the Act." " . .. Ms. Laura Rawlings October 7, 2009 Page 2 On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to serve the City of Roanoke as a member of the Roanoke Civic Center Commission. JEC Enclosures pc: Chris Connolly, General Manager, Roanoke Civic Center-Global Spectrum, 710 Williamson Road, N. E., Roanoke, Virginia 24016 CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 STEPHANIE M. MOON, CMC E-mail: c1erk@roanokeva.gov City Clerk JONATHAN E. CRAFT Deputy City Clerk CECELIA R. TYREE Assistant Deputy City Clerk October 7,2009 Mark K. Futrell .372 Washington Avenue, S. W. Roanoke, Virginia 24016 Dear Mr. Futrell: At a regular meeting of the Council of the City of Roanoke which was held on Monday, October 5, 2009, you were appointed as a member of the City Planning Commission to fill the unexpired term of Richard A. Rife ending December 31,2012. Enclosed you will find a Certificate of your appointment and an Oath or Affirmation of Office which may be administered by the Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which you were appointed. Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your appointment and each member is required "to read and become familiar with provisions of the Act." , .. Mr. Mark Futrell October 7,2009 Page 2 On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to serve the City of Roanoke as a member of the City Planning Commission. Sincerely, JEC Enclosures pc: Martha P. Franklin, Secretary, City Planning Commission, w/application CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: clerk@roanokeva.gov JONATHAN E. CRAFT Deputy City Clerk CECELlA R. TYREE Assistant Deputy City Clerk STEPHANIE M. MOON, CMC City Clerk October 7,2009 Officer Harold Wallick Roanoke Police Department 348 Campbell Avenue, S. W. Roanoke, Virginia 24011 Dear Officer Wallick: At a regular meeting of the Council of the City of Roanoke which was held on Monday, October 5, 2009, you were reappointed as a member of the Towing Advisory Board, for a term of three years ending October 31, 2012. Enclosed you will find a Certificate of your reappointment and an Oath or Affirmation of Office which must be administered by the Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 31 5 Church Avenue, S. W. After the Oath has been administered, please return one copy to Room 456 in the Noel C. Taylor Municipal Building, 215 Church Avenue, S. W. Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your reappointment and each appointee is required "to read and become familiar with provisions of the Act." Officer Harold Wallick October 7, 2009 Page 2 On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to continue your service to the City of Roanoke as a member of the Towing Advisory Board. Sincerely, Jonathan E. Craft Deputy City Clerk JEC Enclosures pc: Timothy Spencer, Assistant City Attorney ..:-\.! CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: c1erk@roanokeva.gov JONATHAN E. CRAFf Deputy City Clerk CECELIA R. TYREE Assistant Deputy City Clerk STEPHANIE M. MOON, CMC City Clerk October 7, 2009 Lt. James Fazio Patrol Administration Roanoke Police Department 348 Campbell Avenue, S. W. Roanoke, Virginia 24011 Dear Lt. Fazio: At a regular meeting of the Council of the City of Roanoke which was held on Monday, October 5, 2009, you were reappointed as a member of the Towing Advisory Board, for a term of three years ending October 31, 2012. Enclosed you will find a Certificate of your reappointment and an Oath or Affirmation of Office which must be administered by the Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 31 5 Church Avenue, S. W. After the Oath has been administered, please return one copy to Room 456 in the Noel C. Taylor Municipal Building, 215 Church Avenue, S. W. Pursuant to Section 2.2-3702,. Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires. that you be provided with a copy within two weeks of your reappointment and each appointee is required "to read and become familiar with provisions of the Act." ,;..,,.!! Lt. James Fazio October 7, 2009 Page 2 On behalf of the Mayor and Members of City Council, I would like to express appreCiation for your willingness to continue your service to the City of Roanoke as a member of the Towing Advisory Board. Sincerely, JEC Enclosu res Jonathan E. Craft Deputy City Clerk pc: Timothy Spencer, Assistant City Attorney CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W;, Suite 456 Roano~e, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: cIerk@roanokeva.gov JONATHAN E. CRAFT Deputy City Clerk CECELIA R. TYREE Assistant Deputy City Clerk STEPHANIE M. MOON, CMC City Clerk October 7, 2009 Officer Tom Mealey Roanoke Police Department 348 Campbell Avenue, S. W. Roanoke, Virginia 24011 Dear Lt. Fazio: At a regular meeting of the Council of the City of Roanoke which was held on Monday, October 5, 2009, you were reappointed as a member of the Towing Advisory Board, for a term of three years ending October 31, 2012. Enclosed you will find a Certificate of your reappointment and an Oath or Affirmation of Office which must be administered by the Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. After the Oath has been administered, please return one copy to Room 456 in the Noel C. Taylor Municipal Building, 215 Church Avenue, S. W. Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your reappointment and each appointee is required "to read and become familiar with provisions of the Act." Officer Tom Mealey October 7, 2009 Page 2 On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to continue your service to the City of Roanoke as a member of the Towing Advisory Board. Sincerely, Jonathan E. Craft Deputy City Clerk JEC Enclosures pc: Timothy Spencer, Assistant City Attorney . ,. :':0" CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: cIerk@roanokeva.gov JONATHAN E. CRAFT Deputy City Clerk STEPHANIE M. MOON, CMC City Clerk CECELIA T. WEBB Assistant Deputy City Clerk October 7, 2009 Anna Balog 3912 Sandpiper Drive Roanoke, Virginia 24018 Dear Ms. Balog: At a regular meeting of the Council of the City of Roanoke which was held on Tuesday, September 8, 2009, you were appointed to replace Earnestine Garrison as a member of the Youth Services Citizen Board for a term ending May 31,2012. Enclosed you will find a Certificate of your appointment and an Oath or Affirmation of Office which shall be administered by the Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which you were appointed. Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your appointment and each member is required "to read and become familiar with provisions of the Act." , ., Ms. Anna Balog October 7,2009 Page 2 On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to serve the City of Roanoke as a member of the Youth Services Citizen Board. Enclosures pc: Sherman P. Lea, Jr., Chair, Youth Services Citizen Board, 3773 Norway Avenue, N. W., Roanoke, Virginia 24017 Cecelia T. Webb, Assistant Deputy City Clerk ROANOKE CITY COUNCIL PERSONNEL COMMITTEE OCTOBER 1 5. 2009 7:00 P.M. CITY COUNCIL CHAMBER AGENDA 1 . Call to Order--RolI Call. All Present. 2. Statement of Purpose. Gwen Mason, Chair. 3. Citizen Participation in Conversation with Consultant. 4. Adjourn - 8:00 p.m. L:\CLERK\DA T A \CKSM I \Agenda.09\Personne1 Committee Second Agenda.doc '/ CITY OF ROANOKE CITY COUNCIL 215 Church Avenue, S.w. Noel C. Taylor Municipal Building, Suite 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 DAVID A. BOWERS Mayor October 1 , 2009 Council Members M. Rupert Cutler Sherman P. Lea Gwen W. Mason Anita 1. Price Court G. Rosen David B. Trinkle . . The H9norable Vice-Chair and Members of the Roanoke City Council Personnel Committee Roanoke, Virginia Dear Vice-Chair Cutler and Members of Council: Pursuant to Section 10, Meetings of Council Generally, of the Charter of the City of Roanoke, I am calling a special meeting of the Council (Personnel Committee) on Thursday, October 15, 2009 at 7:00 p.m., in Council Chamber, fourth floor, Noel C. Taylor Municipal Building, .215 Church Avenue, S. W., in order to meet with Colin Baenziger & Associates to receive additional citizen comments in connection with the hiring of a new City Manager. .,. .Sincerely, .~ ~ ~ . Mason, Chairman el Committee GWM:jec Pc: Darlene L. Burcham, City Manager William M. Hackworth, City Attorney Ann Shawver, Director of Fihance Stephanie M. Moon, City Clerk Troy A. Harmon, Municipal Auditor