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Home My WebLink About01/22/90 - 12/17/90 ~ G GREATER ROANOKE TRANSIT COMPANY BOARD OF DIRECTORS January 22, 1990 Dr. Noel C. Taylor, President Mr. David A. Bowers Mrs. Elizabeth T. Bowles Mr. Robert A. Garland Mr. Howard E. Musser Mr. James O. Trout Dear Mrs. Bowles and Gentlemen: I regret that I wi II be unable to be present for the regular meeting of the Board of Directors of the Greater Roanoke Transit Company scheduled for Monday, January 22, 1990, at 1:30 p.m., inasmuch as I will be in attendance at the Quarterly Board Meeting of the Center for Innovative Technology in Richmond, Virginia. You have my best wishes for a successfuL meeting. n:r~' Jd A Beverly T. ~zpatr~k. Vice-Pres ident Jr. BTFJR: ra " AGENDA GREATER ROANOKE TRANSIT COMPANY January 22, 1990 -- 1:30 p.m. Council Chamber 1. Call to Order. 2. Ro II Ca II . 3. Invocation. 4. Pledge of Allegiance to the Flag of the United States of America. 5. Approval of Minutes: Regular meeting of December 11, 1989. 6. General Manager: a. Management Letter dated January 22, 1990. b. Financial and Operating Report for the month of November, 1989. c. Financial and Operating Report for the month of December, 1989. d. A report recommending appointment of certain members of the Greater Roanoke Transit Company Board of Directors and Staff as the 1990-91 Budget Review Commi ttee. e. A report recommending authorization to file applications requesting financial assistance from the Urban Mass Transportation Administration and the Commonwealth of Virginia Department of Transportation for Fiscal Year 1991. f. A report recommending execution of Change Order No.3, in the amount of $34,468.00, to the contract with Branch and Associates, Inc., for construction of the Greater Roanoke Transit Company Operations, Maintenance and Administrative Faci l i ty. 7. Reports of Committees: a. Minutes of the meeting of the Audit Committee of Greater - Roanoke Transit Company held on December 18, 1989. Mr. David A. Bowers, Chairman. 8. Other Business: 9. Adjournment. .J.'~.: ;- '" " . a..., Ir.~~'~1r;.1 ~-~ IH~~I~ I I I I I I I I I I I I I I I I I VALLEY METRO Greater Roanoke Transit Company P.O. Box 13247 Roanoke, Va. 24032 703.982-0305 MANAGEMENT ]["ETTER January 22, 1990 December Services Maintained Despite the barrage of inclement weather during December, there were no interruptions in any of the services provided by GRTC. The full schedule of transi t service was maintained with only a few minor delays despite the extreme cold and poor road conditions caused by the weather and the additional holiday traffic. Parking service was maintained despite the snowfalls on the top decks of the three parking garages managed by GRTC and the additional time caused by the cold weather that it took to remove the snow and ice from these decks. ,,,I ;:.~~ _. ~. . _ .~ I . :: " .... ., :1 ,', I ,', I I 'I ',I ':,1 :, :1 -,' ~I ~ ~,I .~I :1 :1 ..;.... :1 I t.t; , '- FINANCIAL AND OPERATING REPORT OF SOUTHWESTERN VIRGINIA TRANSIT MANAGEMENT COMPANY, INC. GREATER ROANOKE TRANSIT COMPANY FOR THE MONTH OF' NOVEMBER, 1989 i' ',I ;j, t f :1 :1 .,1 I I ,I I "I I I I I :1 I I G~EATER ROANOKE TRANSIT COMPANY OPERATING STATISTICS FOR THE MONTH OF: NOVEMBER, 1989 1989 PASSENGER DAT A REVENUE PASSENGERS TRANSFERS TOTAL PASSENGER BOARDINGS AVERAGE PASSENGERS/WEEKDAY AVERAGE FARE/PASSENGER SHUTTLE/TOUR PASSENGERS PASS ENGE RS/ MILE PASSENGERS /ROU R 97,815 26,714 1 24,529 4,378 0.56 510 1.18 15.50 FUEL DATA DIESEL FUEL GALLONS USED DIESEL FUEL M.~.G. COST/GALLON 23,429 3.90 0.62 MILES OPERATE D S CREDULED MILES SHUTTLE/TOUR MILE S SUBTOTAL NON-REVENUE MILE S TOTAL MILES OPERATED 82,936 781 83,717 7,616 91,333 HOURS OPERATE D SCHEDULED HOURS SHUTTLE/TOUR HOURS SUBTOTAL NON-REVENUE HOURS TOTAL HOURS OPERATED 6,310 64 6,374 3,014 9,388 OPERATING DAYS WEEKDAYS SATURDAYS TOTAL OPERATING DAYS 21 4 25 OPERATIONAL STATISTICS OPERe REVENUE/MILE OPE R. COST/MILE OPERe LOSS/MILE o .76 /..6<) 1. 93 OPE R. REVENUE !HOUR OPERe C OST/T'lOUR OPE R. LOS S /HOU R 7.4'1 :?6.7'1 18.80 P ASSENGE RS ROANOKE CITY SALEM VINTON ROANOKE COUNTY TOTAL PASSENGERS 117,848 1,879 ],585 3,21 7 17.4,5 ;:>9 1. 988 104,122 25,081 129,203 4,661 0.57 314 ] .3 1 15.92 21,418 4.10 o .45 79,528 222 79,750 8,164 87,914 6,539 fi 6,541) 1,748 8,293 /.1 4 25 0.77 /..51 1. 74 8.17 ?6.CiO 18.43 WEi"\THER CLEAR/SUN RAINY SNOt'lY TOTAL C RANGE -6 .0 6 % 6.51% -3.6 2% -6.07% -1.75% 62.42% -9 . 9 ? % -2.65% 9 . 3 9% -5.03% 37.78% 4 . ? 9% :>51.80% 4.97% -6.71 % 3.89% -3.50% 966.67% -2.61% 72.43% 13.20% 0.00% 0.00% 0.00% -1.30% 7.17% 10.92% -8.94% -1.::\S% 2.0]?; J7 7 1. /5 .1 .~ ,~ ,I ,'..1 .. 'I I :~I ," ':,1 , ::1 ~I :1 " :',1 ';1 'I 'I ,I ,', ;1 , VARIANCE REPORT NOVEMBER 1989 OPERATING STATISTICS Revenue Passengers decreased by 6.06% in November 1989 due to reduced ridership during the November 1989 snow fall and to people adjusting to the service implemented on November 6, 1989. Average Passenger Per Weekday decreased 6.07% in November 1989 from November 1988 due to a decrease in revenue passengers. Shuttle/Tour Passengers, Shuttle Miles, and Shuttle Hours increased in November 1989 over November 1988 due to more shuttles being run in November 1989. Passengers Per Mile decreased by 9.92% due to a decrease in revenue passengers and to a lesser increase in revenue miles. Non-Revenue Miles decreased 6.71% in 1989 from 1988 due to changes in the service routes implemented on November 6, 1989. Non-Revenue Hours increased 72.43% in 1989 over 1988 due to operator training sessions concluded in November 1989. Operating Cost and Loss Per Mile increased in November 1989 over December 1988 due to increased operating expenses in 1989. Operating Revenue Per Hour decreased by 8.94% in November 1989 from 1988 due to an increase in training hours. OPERATING REVENUES Passenger Fares were 7.16% under budget due to decreases in adult cash fares and ten ride ticket sales. Other Revenue exceeded budget by 16.11% due to greater interest income than anticipated. OPERATING EXPENSES Labor exceeded budget by 5.22% due to training time paid to hourly employees in November. Fringe Benefits exceeded budget by 5.93% due to holiday wages paid in November. Services exceeded budget by 35.94% due to the timing of payments for contract maintenance services. ',J .... 'I' :", ' . ... ::, ..... :1 ~,~) :;, :1' :. :"'. :1 :1 ,I :1 , " 'I :1 I ,:1 1 ,', 'I ,I ,I il " All Other Expenses either approximated or were substantially less than budgeted for November 1989. Net Operating Loss exceeded the amount budgeted for the month by 6.86 %. On a year-to-date basis, net loss was 7.19% less than budgeted. "' I' .'...:~~. ,," ,I I 'I 1 :1 'I ,I :- I 1 '.1 ;1 :1 I ',I 'I ,I" 'I. ,:.':, ',":," , , , '." " ... ,. " '"' ;"" .,." " 'I ' . " ,. . '. , " , ~ ASSETS CASH ACCCUNTS RECEIVABLE INVENTORY \'lORK IN PROG RESS FIXED ASSETS ACCUHUL. DEPREC. NET FIXED ASSETS P REPA YMENTS TOTAL ASSETS LIABILITIES ACCCUNTS PAYABLES PAYROLL LIABILITIES TAX LIABILITIES OTHER LIABILITIES TOTAL LIABILITIES CAPITAL CAPITAL STOCK CAPITAL GRANTS RETAINED EARNINGS DEPRECIATION EXPENSE NET PROFI T/LOSS TOTAL CAPITAL TOTAL LIABIL. & CAPITAL , :::~~.: BALANCE SHEET AS OF NOVEMBER 30, 1989 AS OF 10/31/89 $427,311.49 $240,021.21 $195,24(,.03 $4,744,110.85 $7,760,522.4R ($2,560,070.29) $5,200,45:>.19 $77,771.57 AS OF 10/31/89 % CHl\NGE $397,230.59 $300,155.75 $199,572.88 $4,351,889.R5 $7,733,144.0R ($2,529,923.10) $5,203,220.98 $96,234.00 7.57% -20.03% -2.17'#; 9.01% 0.35'1; ] .1 9?; -0 .05 ~ -19.18% --------------- --------------- $10,884,913.34 $10,548,304.05 3.1 9% --------------- --------------- --------------- --------------- $451,286.52 $85,368.R4 $6,354.96 $22,195.01 $481,275.5R $72,611.74 $4,915.43 $22,705.57 -6.23% 17.57% 29.2c}% -? .25 % --------------- - -------------- $565,205.33 $581,508.32 -2.80 % $ 5.00 $10,326,656.06 $89,415.36 ($151,088.76) $54,720.35 $ 5.00 $9,fJ33,460.08 $89,415.36 ($J20,fJ41.S7) $64,856.86 0.00% 3.96 % 0.00% 24.93'1; -15.63% --------------- --------------- $10,319,708.01 $9,966,795.73 3.54% --------------- --------------- $10,884,913.34 $10,548,304.0S 3 . 1 9% --------------- --------------- --------------- --------------- .. ',I .'...'.: I , :'1 . .:.~ :'.1':: ., ::, i' :1 I .... >.. I ;, , "I 1 I 1 " I ,. "', I,.: " :, , OPERATING INCOME PASSENGER FARES ADVERTISING REVENUES OTHER REVENUES TOTAL INCOME OPERATING EXPENSES LABO R FRINGES S ERVI CES MATERIAL & SUPPLIES UTILITIES, INSURANCE PURCHASED TRANSPORTATION MISCELLANEOUS RENT TOTAL EXPENSES NET OPERATING LOSS OPERATING SUBSIDIES FEDERAL STATE CITY OF ROANOKE, OTHER LOCAL TOTAL OPERATING SUBSIDIES NET INCOM E /LOS S :....-.;: PROFIT AND LOSS STATEMENT FOR THE PERIOD 11/01/89 TO 1]/30/89 f.10NTH ACTUAL MONTH BUDGET VARIANCE % CHANGE $55,720.20 $60,019.00 ($4,298.74) -7. ] 6% $2,000.00 $2,000.00 $0.00 0.00% $12,130.31 $10,452.00 $1,684.31 16.11% $69,856.57 $72,471.00 ($/,614.43) -3.01% $llR,f125.09 $112,739.00 $5,880.09 5 . / 2% $40,232.37 $37,979.75 $2,252.67. 5.93% $25,574.17 $18,813.')0 $6,760.67 35.fl4% $32,902.41 $34,733.00 ($1,830.59) -5.?7 % $7,IR8.97 $8,278.50 ($1,089.53) -13.16~ $16,837.24 $17,041.50 ($804.2fl) -4.56 % $2,000.00 $2,000.00 $ 0.0 0 0."10% $2,905.49 $5,360.00 ($2,454.51) -4 5 . 79% $100.00 $100.00 $0.00 0.00% $246,365.74 $237,645.25 $8,720.49 3.67% ( $ 1 76,5 09. 1 7) ($165,174.25) ($11,334.92) 6.86% $76,727.58 $76,727.58 $ 0.0 0 0.00% $60,100.58 $60,106.58 $0.00 0.00% $23,565.08 $23,565.08 $ 0.0 0 0.00% $5,973.42 $4,775.00 $1,198.42 25.10% $166,372.66 $165,174.7.4 $1,198.42 0.73% ($10,136.51) ($0.01) ($10,136.50)********* , OPERATING INCOME PASSENGER FARES ADVERTISING REVENUES OTHER REVENUES TOTAL INCOME OPERATING EXPENSES L ABO R FRINGES S ERVI CES MATERIAL & SUPPLIES UTILITIES INSURANCE PURCHASED TRANSPORTATION MISCELLANEOUS RENT TOTAL EXPENSES NET OPERATING LOSS OPERATING SUBSIDIES FEDERAL STATE CITY OF ROANOKE OTHER LOCAL TOTAL OPERATING SUBSIDIES NET INCOME /LOS S PROFIT AND LOSS STATEMENT FOR THE PERIOD 7/1/89 TO 11/30/89 YTD ACTUAL YTD RUDGET VARIl\NCF. % CHANGE $319,103.39 $10,000.00 $57,202.24 $300,095.00 S10,000.00 $52,260.00 $19,008.39 SO .00 $4,942.?4 6.:3 3% 0.00% 9.46% $386,:305.63 $362,355.00 $23,950.63 6.61% $547,533.73 S5fi3,695.00 ($16,] 61.27) -2.87% $180,661.36 $189,898.75 ($9,237.39) -4.86% $100,335.67 $94,067.50 $6,268.17 6.(,6% $172,619.58 $173,665.00 ($1,045.42) -0.60 % $34,408.23 $41,392.50 ($6,984.27) -16.87% $83,734.70 $88,207.50 ($4,472.80) -5.07 % $10,000.00 $10,000.00 $ 0.0 0 0.00% $23,006.94 $26,800.00 ($3,793.06) -]4.15% $500.00 $ 500.00 $ 0.0 0 0.00% $1,152,800.21 $1,188,226.25 ($35,426.04) -2.98 % ($766,494.58) ($ 825, 871. 25) $59,376.(,7 -7.] 9% $383,637.90 $ 383,637.90 $ 0.0 0 0.00% $300,532.90 $300,512.90 $0.00 0.00% $1l7,R25.40 $117,87.5.40 SO.OO 0.0 ()% $19,218.73 $23,875.00 ($4,65fl.27) -19.50% $821,214.93 $825,871. 2 0 ($4,(j 5fl. 7. 7) -0.56% $54,770.35 (SO.OS) $54,77.0.40 ********* :1 . I I .... I .... J :1 I I I :'1 :1 .-:' J .:: ~ ,I I I I I - r,. _ J;' , o . __ .. . i ~ <...\ ~,c, FINANCIAL AND OPERATING REPORT OF SOUTHWESTERN VIRGINIA TRANSIT MANAGEMENT COMPANY, INC. GREATER ROANOKE TRANSIT COMPANY FOR THE MONTH OF DECEMBER, 1989 ,I .. ;~ 'I I I 'I I ,'., .. :'1 :' :1 :,1 ...... J , , ;;1 ;'1 ,', 'I ;1 ,I :1 I G~ATER ROANOKE TRANSIT COMPANY OPERATING STATISTICS FOR THE MONTH OF: DECEMBER, 1989 1989 PASSENGER DATA REVENUE PASSENGERS TRANSFERS TOTAL PASSENGER BOARDINGS AVERAGE PASSENGERS/WEEKDAY AVERAGE FARE/PASSENGER SHUTTLE/TOUR PASSENGERS PASSENGERS/MILE PASSENGERS/HOUR 94,210 22,383 116,593 4,346 0.54 240 1.14 15.24 FUEL DATA DIESEL FUEL GALLONS USED DIESEL FUEL M.P.G. COST/GALLON 22,872 3.94 0.7 MILES OPERATED SCHEDULED MILES SHUTTLE/TOUR MILES SUBTOTAL NON-REVENUE MILES TOTAL MILES OPERATED 82,931 87 83,018 7,046 90,064 HOURS OPERATED SCHEDULED HOURS SHUTTLE/TOUR HOURS SUBTOTAL NON-REVENUE HOURS TOTAL HOURS OPERATED 6,183 18 6,201 2,764 8,965 OPERATING DAYS WEEKDAYS SATURDAYS TOTAL OPERATING DAYS 20 5 25 OPERATIONAL STATISTICS OPERe REVENUE/MILE OPERe COST/MILE OPERe LOSS/MILE 0.71 2.74 2.03 OPER. REVENUE/HOUR OPERe COST/HOUR OPERe LOSS/HOUR 7.18 27.56 20.39 PASSENGERS ROANOKE CITY SALEM VINTON ROANOKE COUNTY TOTAL PASSENGERS 108,619 3,529 1,522 2,923 116,593 1988 110,653 23,827 134,480 4,674 0.53 128 1. 31 16.01 22,552 4.11 0.52 84,437 84 84,521 8,239 92,760 6,913 11 6,924 2,137 9,061 22 27 0.72 2.43 1. 71 7.35 24.90 17.55 WEATHER CLEAR/SUN RAINY SNOWY TOTAL CHANGE -14.86% -6.06% -13.30% -7.02% 1.89% 87.50% -13.31% -4.81% 1.42% -4.26% 34.62% -1.78% 3.57% -1.78% -14.48% -2.91% -10.56% 63.64% -10.44% 29.34% -1.06% 5 -9.09% 0.00% -7.41% -1. 39% 12.76% 18.71% -2.31% 10.68% 16.18% 15 6 4 25 )~,'~" - ~ ,," ~- , ;. .. :1 ..;. :1 ,I "1 I I 'I I :1 1 I I ,I I :1 I , .".i_.- VARIANCE REPORT DECEMBER 1989 OPERATING STATISTICS Revenue Passengers and Transfers decreased 14.86% and 6.06% respectively due to two less operating days from the previous year, along with extreme cold and snow in December 1989. Average Passenger Per TtJeekday decreased 7.02% due to severe weather in De cember 1989. Shuttle/Tour Passengers increased 87.5% due to more shuttles being run in December 1989. Passengers Per Mile decreased 13.31% due to fewer revenue passengers in December 1989. Cost/Gallon increased 34.62% due to increased diesel fuel prices in December 1989 over 1988. Non-Revenue Miles decreased 14.48% in December 1989 from 1988 due to changes in the service routes. Scheduled Hours decreased 10.56% due to two less operating days in December 1989 and to the change in service routes. Non-Revenue Hours increased 29.34% due to the additional travel and check-in time associated with the service change. Operating Cost and Loss Per Mile and Hour increased in December 1989 over December 1988 due to increased expenses in December 1989. OPERATING REVENUES Pa ssenger Fares were 14.78 % under budget due to fewer revenue passengers in December. Other Revenue exceeded budget by 7.02% due to greater interest and rental income than anticipated. OPERATING EXPENSES Fr inge Benefi ts exceeded budget by 23.25% due to holiday wages paid in December. On a year-to-date basis, fringes were under budget by 0.18%. Materials and Supplies exceeded budget by 10.83% due to the timing of the purchase of bus tickets. On a year-to-date basis, materials are 1.3% over budget. ,I :- " ..~ - "1 .-; :,1 :.. ,'I ,I ':1 .\ jl " ~,- ::1 .' .', ..~ I ',' , :1 ,:1 I ':; 'I , Utilities were 8.61% over budget due to the amortization of coal expense for December. On, a year-to-date basis, utili ties were 12.63% under budget. Miscellaneous Expenses were 132.83% over budget due to the timing of advertising and travel expenses. On a year-to-date basis, miscellaneous expenses were 10.34% over budget. All Other Expenses either approximated or were substantially less than budgeted for December. Net Operating Loss was 10.66% greater than anticipated for the month of December 1989. On a year-to-date basis, net loss was 4.22% less than budgeted. ,,:~~!rf'i;J"""" ..:' :...,';;;1~~. ..... ",:. :.1 ..' I ..... , , ASSETS :::1' CASH ~ ACCOUNTS RECEIVABLE ?' INVENTORY :;: WORK IN PROGRESS .'1 FIXED ASSETS ~. ACCUMUL. DEPREC. : NET FIXED ASSETS ,:1 PREPAYMENTS ;_TOTAL ASSETS 'I LIABILITIES ,'.. ACCOUNTS PAYABIJES .1 PAYROLL LIABILITIES TAX LIABILITIES ". OTHER LIABILITIES ,I TOTAL LIABILITIES 'I ,'.. Cl\PITM, ".'1 Cl\PITl\L STOCK :-: CAPITl\L GRl\N'I'S .' RETAINED El\RNINGS :1 DEPRECIATION EXPENSE .. NET PROFIT/LOSS ',I TOTAL CAPITAL I TOTAL LIl\BIL. & CAPITl\L :- ',I '.' I :1 BALANCE SHEET AS OF DECEMBER 31, 1989 AS OF 12/31/89 $377,845.95 $193,627.90 $192,847.42 $5,050,683.93 $7,755,872.48 ($2,586,023.77) $5,169,848.71 $61,151.46 --------------- $11,046,005.37 --------------- --------------- $417,592.18 $30,276.92 $2,504.57 $19,688.54 --------------- $470,062.21 $5.00 $10,fi32,254.71 $89,415.36 ($181,587.24) $35,855.33 --------------- $10,575,943.16 --------------- $11,046,005.37 --------------- --------------- AS OF 11/30/89 % CHANGE $427,311.49 $240,021.21 $195,246.03 $4,744,110.85 $7,760,522.48 ($2,560,070.29) $5,200,452.19 $77,771.57 -11.58% -19.33% -1.23% 6.46% -0.06% 1.01% -0.59% -21.37% --------------- $10,884,913.34 1.48% --------------- --------------- $451,286.52 $85,368.84 $6,354.96 $22,195.01 -7.47% -64.53% -60.59% -11.29% --------------- $565,205.33 -16.83% $5.00 $10,326,(i56.0fi $89,1J15.3fi ($151,088.76) $54,720.35 0.00% 2.9fi% 0.00% 20.19% -34.48% -----_._-------- $10,319,708.01 2.48% --------------- $10,884,913.34 1.48% --------------- --------------- ';'';'!.,S';:,..,. ,. ., . I I :1 'I :,l I :1 I :~ ,I I " ,I :1 :1 '.'.1 ' ' :1 ..: I , 'I ::1 I , OPERATING INCOME PASSENGER FARES ADVERTISING REVENUES OTHER REVENUES TOTAL INCOME OPERATING EXPENSES LABOR FRINGES SERVICES MATERIAL & SUPPLIES UTILITIES INSURANCE PURCHASED TRANSPORTATION MISCELLANEOUS RENT TOTAL EXPENSES NET OPERATING LOSS OPERATING SUBSIDIES FEDERAL STATE CITY OF ROANOKE OTHER LOCAL TOTAL OPERATING SUBSIDIES NET INCOME/LOSS ..;V.""1~ PROFIT AND LOSS STATEMENT FOR THE PERIOD 12/01/89 TO 12/31/89 MONTH ACTUAl, MONTH BUDGET VARIANCE % CH7\NGE $51/150.35 $60,019.00 ($8,868.65) -14.78% $2,000.00 $2,000.00 $0.00 0.00% $11,185.64 $10,452.00 $733.64 7.02% $64,335.99 $72,471.00 ($8,135.01) -11.23% $105,959.04 $112,739.00 ($6,779.96) -fi.01% $46,811.07 $37,979.75 $8,831.32 23.25% $15,435.73 $18,813.50 ($3,377.77) -17.95% $38,496.18 $34,733.00 $3,763.18 10.83% $8,990.89 $8,278.50 $712.39 8.61% $16,837.24 $17,641.50 ($804.26) -4.56% $2,000.00 $2,000.00 $0.00 0.00% $12,479.45 $5,360.00 $7,119.45 132.83% $100.00 $100.00 $0.00 0.00% $247,109.60 $237,645.25 $9,464.35 3.98% ($182,773.61) ($165,174.25) ($17,599.36) 10.66% $76,727.58 $76,727.58 $0.00 0.00% $60,106.58 $60,106.58 $0.00 0.00% $23,565.08 '$23,565.08 $0.00 0.00% $3,509.35 $4,775.00 ($1,265.65) -26.51% $163,908.59 $165,174.24 ($1,265.65) -0.77% ($18,865.02) ($0.01) ($18,865.01)********* .,~.';-;:'o. . .. --:~,..~~~ ::.'-:. - ..: ~ ,J ::,"'; P' ::1 I ..~ I ,., i. I . ~.~ 'I ;,1 ..,> ':1 I I :'.~ ::1 I '. ;1 ., I , OPERATING INCOME PASSENGER FARES ADVERTISING REVENUES OTHER REVENUES TOTAL INCOME OPERATING EXPENSES LABOR FRINGES SERVICES MATERIAL & SUPPLIES UTILITIES INSURANCE PURCHASED TRANSPORTATION MISCELLANEOUS RENT TOTAL EXPENSES NET OPERATING LOSS OPERATING SUBSIDIES FEDERAL STATE CITY OF ROANOKE OTHER LOCAL TOTAL OPERATING SUBSIDIES NET INCOME/LOSS ~, .f';;~._ .-.... PROFIT AND LOSS STATEMENT FOR THE PERIOD 7/1/89 TO 12/31/89 YTD ACTUAL YTD BUDGET VARIANCE % CHANGE $370,253.74 $12,000.00 $68,387.88 $450,641.62 $360,114.00 $17.,000.00 $62,712.00 $10,139.74 $0.00 $5,675.88 2.82% 0.00% 9.05% 3.64% $434,826.00 $15,815.62 $653,492.77 $676,434.00 ($22,941.23) -3.39% $227,472.43 $227,878.50 ($406.07) -0.18% $115,771.40 $112,fl81.00 $2,890.40 2.56% $211,115.76 $208,398.00 $2,717.76 1.30% $43,399.12 $49,671.00 ($6,271.88) -12.63% $100,571.94 $105,849.00 ($5,277.06) -4.99% $12,000.00 $12,000.00 $0.00 0.00% $35,486.39 $32,160.00 $3,326.39 10.34% $600.00 $600.00 $0.00 0.00% $1,399,909.81 $1,425,871.50 ($25,961.69) -1.82% ($949,268.19) ($991,045.50) $41,777.31 -4.22% $460,365.48 $460,365.48 $0.00 0.00% $360,639.48 $360,639.48 $0.00 0.00% $141,390.48 $141,390.48 $0.00 0.00% $22,728.08 $28,650.00 ($5,921.92) -20.67% $985,123.52 $991,045.44 ($5,921.92) -0.60% $35,855.33 ($0.06) $35,855.39 ********* " , -r GREATER ROANOKE TRANSIT COMPANY BOARD OF DIRECTORS January 25, 1990 Mr. Howard E. Musser, Chairman) Mr. Robert A. Garland ) Mr. W. Robert Herbert ) Mr. Joel M. Schlanger ) Gentlemen: At a regular meeting of the Board of Directors of the Greater Roanoke Transit Company held on Monday, January 22, 1990, you were reappointed as members of the Fiscal Year 1990-91 Budget Review Committee. Sincerely, n r'-- "-'-) -9. --y ~ Mary F. Parker Secretary MFP: ra pc: Mr. Stephen A. Mancuso, General Manager, Valley Metro Mr. Kit B. Kiser '",'i~i~ .: .;.<{.. ~\d,. I I I I I I I 1 I I I I I I I I I VALLEY METRO Greater Roanoke Transit Company P.O, Box 13247 Roanoke, Va, 24032 703.982.0305 January 22, 1990 Board of Directors Greater Roanoke Transit Company Roanoke, Virginia Dear Members of the Board: Subject: Appointment of Budget Review Committee. I. Background: A. Annual operating budgets are approved by the Board of Directors for the operation of the Transit System and two City of Roanoke parking garages, Williamson Road and Market Square. B. Budget Review Committee has been established annually by appointment by the Board of Directors. C. Fiscal Year 1989-90 Budget Review Committee was composed of: 1. Howard E. Musser, Board Member, (Chairman) 2. Robert A. Garland, Board Member 3. W. Robert Herbert, Vice President of Operations 4. Joel M. Schlanger, Treasurer II. Issues: A. Review of budget B. Timing: ';'ii,;.~l~'", :<:-.:.~_'-~. I 'r.\ ", :1 ::1 .. , ::1 :''-:1 l~1 :1 :'1 :~I ."', ..~ ,:1 I'.' <. :i' ~ :; ~. ~ ::1 ".' ::1 . :J '1 ,.1 " ,'I ...~._.__..-.__.. .r....__.......~_ ..,_.... _ __ '.. .. ---..--....- .. .-.-.-.- --_.__._-_..~.~_..._----.-~..- ,----~ .--.--.-.---- , , , ...----.----.". -.-----.. ,._____..._____ _'"_.n_.._'_ . '~~::~~A' "'- , ~ Board Report January 22, 1990 Page Two III. Alternatives: A. Board of Directors appoint certain members of the Board and Staff to serve as the Budget Review Committee. 1. Review of budget insures policy direction by the Board of Directors on the funding and operation the Transit System, Campbell Court Facility, Market Square and Williamson Road Parking garages. 2. Timing of the appointments would allow for the review and adoption of the GRTC budgets prior the completion of the City of Roanoke budget. B. Board of Directors not appoint a Budget Review Committee and instead have all budgets reviewed by the entire Board of Directors. 1. Review of budget would be conducted by entire Board of Directors and detailed adjustments would be directed by the entire Board. 2. Timing of inclusion in City of Roanoke Budget may be delayed as this approach is anticipated to be more time consuming. IV. Recommendation: Alternative A: Board of Directors appoint certain members of the Board of Directors and Staff to serve as the Budget Review Committee. Respectfully submitted, ~ Stephen A. Mancuso General Manager cc: Vice President of Operations Assistant Vice President of Operations Treasurer Legal Counsel Secretary . Director of Utilities and Operations '. ---", --, ~ GREATER ROANOKE TRANSIT COMPANY BOARD OF DIRECTORS January 25, 1990 Mr. Stephen A. Mancuso General Manager Va l ley Me t ro P. O. Box 13247 Roanoke, Virginia 24032 Dear Mr. Mancuso: I am enclosing copy of a Resolution authorizing you to execute the appropriate grant documents for Urban Mass Transportation operating and capital assistance and Commonwealth of Virginia administrative, maintenance, ridesharing, and capital assistance for fiscal year 1992, which Resolut.ion was adopted by the Board of Directors of the Greater Roanoke Transit Company at a regular meeting held on Monday, January 22, 1990. Sincerely, ;f) 0_"") .). y~ Mary F. Parker Secretary MF P : r a pc: Mr. W. Rob e r tHe r b e r t, V ice Pre sid e n t 0 f Op era t ion s, GR TC Mr. Joel M. Schlanger, Treasurer, GRTC Mr. Kit B. Kiser ~ ~, BOARD OF DIRECTORS OF GREATER ROANOKE TRANSIT COMPANY A RESOLUTION AUTHORIZING THE GENERAL MANAGER TO EXECUTE THE APPROPRIATE GRANT DOCUMENTS FOR URBAN MASS TRANSPOR- TATION OPERATING AND CAPITAL ASSISTANCE AND COMMONWEALTH OF VIRGINIA ADMINISTRATIVE, MAINTENANCE, RIDESHARING, AND CAPITAL ASSISTANCE FOR FISCAL YEAR 1991. BE IT RESOLVED by the Board of Directors of the Greater Roanoke Transit Company that the General Manager and Secretary are authorized to execute and attest, respectively, on behalf of the Company, in form approved by General Counsel, the appropriate applications, grant agreements, and other documentation deemed appropriate in connection with Urban Mass Transportation Admi- nistration Operating and Capital Assistance and Commonwealth of Virginia Administrative, Maintenance, Ridesharing and Capital Assistance to the Company for Fiscal Year 1991, as more par- ticularly set forth in the General Manager's report to this Board dated January 22, 1990. ADOPTED by the Board of Directors of Greater Roanoke Transit Company this 22rd day of January, 1990. APPROVED: ATTEST: CF~rL~~ :>..~. :.. .:.t. ~:'J~ '- .,' &,~. te. I I I I I I I I I I I I I I I I I ~ ~r;.l ~ ~~' '~r'~ ~I~ VALLEY METRO Greater Roanoke Transit Company P.O, Box 13247 Roanoke, Va, 24032 703.982-0305 January 22, 1990 Board of Directors Greater Roanoke Transit Company Roanoke, Virginia Dear Members of the Board: Subject: Urban Mass Transportation Administration Operating and Capital Assistance and Commonwealth of Virginia Administrative, Maintenance, Ridesharing and Capital Assistance for Fiscal Year 1991. I Background: A. Financial assistance has been,provided to GRTC by the Urban Mass Transportation Administration (UMTA) and the Commonwealth of Virginia Department of Transportation (VDOT) during previous fiscal years for certain operating, administrative, maintenance, ride sharing and capital expenses. B. GRTC is eli~ible for $940,914.00 and $1,912,500 from UMTA for operatlng and capital expenses respectively during fiscal year 1991 and for $765,870 and $352,500 from VDOT for administrative, maintenance and ridersharing and capital expenses respectively during fiscal year 1991. The amount of financial assistance from UMTA for operating expenses and the amount of financial assistance from VDOT for administrative, maintenance, and ridesharing expenses represent a $20,183 and $44,591 increase respectively over the amounts provided this fiscal year. Actual funding will depend upon reimbursement of GRTCs actual authorized expenses. II Current Situation: A. Authorization to file applications for financial assistance from UMTA and VDOT is needed from the GRTC Board of Directors. .;:t~.:.. ::,1' .... <'I .:::. .1 . . ~ : "1 tl ':1 ::1 .'-: ~. .. ,:1 J " :~I " I .",'. ',:1' " ,:1 :1 'I 'I :1 , .~_:c~.. . ... ~~~.: .. , *, ---...- .' III Issues A. FY 1991 Operating and Capital Budgets B. Timing IV Alternatives: A. Authorize the General Manager to file applications requesting the maximum financial assistance from UMTA and VDOT for fiscal year 1991 and to accept and execute the necessary grant agreements in a form approved by Legal Counsel. 1. FY1991 Operating and Capital Budgets can be developed to include the maximum amount of federal and state funding for which GRTC' s eligible to receive. 2. Timing will permit the filing of the appropriate applications prior to the February 15, 1991 deadline established by VDOT. B. Do not authorize the General Manager to file applications requesting the maximum financial assistance from UMTA and VDOT for fiscal year 1991. 1. FY 1991 Operating and Capital Budgets will require either a substantial increase in local subsidy or a dramatic reduction in expenses. 2. Timing will delay any application for UMTA or VDOT financial assistance until the Board might authorize otherwise. V Recommendation Adopt Alternative A: Authorize the General Manager to file applications requesting the maximum financial assistance from UMTA and VDOT for fiscal year 1991 and to accept and execute the necessary grant agreements in a form approved by Legal Counsel. I Step General SAM/jl cc: Vice President of Operations Director of Utilities and Operations General Counsel Treasurer , GREATER ROANOKE TRANSIT COMPANY BOARD OF DIRECTORS Janua ry 25, 1990 Mr. Stephen A. Mancuso General Manager Va l ley Me tro P. O. Box 13247 Roanoke, Virginia 24032 Dear Mr. Mancuso: I am enclosing copy of a Resolution authorizing the President to execute Change Order No. 3 to the contract wi th Branch & Ass 0 cia t e s, I n c ., for con s t r u c t ion 0 f t ry. e 0 per a t ion s, ma i n ten a n c e and administrative facility, which Resolution was adopted by the Board of Directors of the Greater Roanoke Transit Company at a regular meeting held on Monday, January 22, 1990. Sincerely, () r---. "-r J. -V t>J t.- Mary F. Parker Secretary MFP: ra pc: Mr. C. Dean Conklin, Project Manager, Inc., P. O. Box 8158, Roanoke, Virginia Mr. W. Robert Herbert, Vice President of Mr. Joel M. Schlanger, Treasurer, GRTC Mr. Kit B. Kiser Branch & Associates, 24016 Ope ra t ions, GRTC ~ .~~ , BOARD OF DIRECTORS OF GREATER ROANOKE TRANSIT COMPANY A RESOLUTION AUTHORIZING THE PRESIDENT TO EXECUTE CHANGE ORDER NO.3 TO THE CONTRACT WITH BRANCH & ASSOCIATES, INC., FOR CONSTRUCTION OF THE OPERATIONS, MAINTENANCE AND ADMINISTRATIVE FACILITY. BE IT RESOLVED by the Board of Directors of Greater Roanoke Transit Company that the President is authorized to execute Change Order No.3 to the contract with Branch & Associates, Inc., for construction of the Operations, Maintenance and Administrative Facility to increase the construction contract amount by $34,468.00, for various construction changes resulting in a revised contract amount of $5,205,013.38 with no extension. in time, as more particularly set forth in the report to this Board dated January 22, 1990, said Change Order to be in form approved by the Company's General Counsel. ADOPTED by a vote of the Board of Directors the 22nd day of January, 1990. APPROVED: ATTEST: M::;;.~jr~ e~ :>':11_; . ~~~ tf'. r.~~;! 1 r;-;1 iI ~ID' 'DI~BB . . If==il.--.. . I I I I I I I I I I I I I I I I I VALLEY METRO Greater Roanoke Transit Company P.O, Box 13247 Roanoke, Va, 24032 703-982.0305 January 22, 1990 Board of Directors Greater Roanoke Transit Company Roanoke, Virginia Dear Members of the Board: Subject: Change Order Number 3 GRTC Operations, Maintenance and Administrative Facility. I Background: A. Construction contract with Branch & Associates Inc. approved by the Board on August 22, 1988 was for $5,075,702.00 with a job contingency of $98,813.00 and 500 calendar days for construction. B. Change Orders 1 and 2 approved by the Board on May 22, 1989 increased contract amount to $5,170,545.38 with a job contingency reduced to $3,969.62 and no change in the 500 calendar days for construction. C. Board of Directors, anticipating the need for additional job contingency funds, authorized in April, 1989 the submission of a federal section 3 discretionary capital funding grant application with the following funding breakdown. Federal Share Local Share , , State GRTC $538,942 107,788 71,860 Total $718,590 D. State made commitment to provide $125,754.00 or $17,966.00 more than the amount requested bringing the total amount of local share funds available for the construction of GRTC's operations, maintenance and ;~:-'i!~~,. .:,1 I {,:I: " '. ;, :~I '~ . ::1 :,:.1 '. :1 [I .J il 'I 'I :1 ;1 I :1 :, ,I ':-. ,I . r:~*' ~ III administrative facility purchases approved by $197,614.00. and for the Board the in other April capital 1989 to It Current Situation A. Branch & Associates Inc. is proposing Change Order Number 3 in an amount equaling $34,468.00 for the various additions and credits that are attached. B. GRTC still awaits a decision from the federal government on its section 3 discretionary capital funding grant application resulting in the following best and worst case funding scenarios for the proposed Change Order Number 3, the remainder of the construction project, and the other planned capital acquisitions. Best case - federal government approves request. Federal share $538,942 Local share State 125,754 GRTC 71,860 Total $736,556 Worst case - federal government denies request Federal share Local share $ o State GRTC 125,754 71,860 Total $197,614 C. Authorization from the Board of Directors is needed to pay Branch & Associates Inc. for the net cost of the additions and credits proposed in Change Order Number 3. Issues A. Necessity B. Cost C. Funding availability D. Timing . ~ ..... ....t.. .:1 ;; I " I :.~ I . I , 'I I I I :1 :1 ,I ,I I ,I I I I " IV Alternatives A. Authorize the execution of Change Order Number 3, increasing the construction contract with Branch & Associates Inc. by $34,468.00, resulting in a new contract amount equalling $5,205,013.38 with no extension of the March 8, 1990 completion date. 1. Necessi ty of the additional work performed by Branch & Associates Inc. has been established by the contract architects and management. 2. Cost of the additional work performed and credits proposed are reasonable. 3. Funding availability exists even under the worst case scenario as described below. Federal share Local share $4,180,839 State GRTC (In kind) GRTC 1,119,430 110,996 71,860 Total $5,483,125 Deduct In Kind 110,996 Total cash $5,372,129 Cash required through Change Order 3 5,205,013.38 Balance $ 167,115.70 4. Timing will permit payment B. Do not authorize the execution of Change Order Number 3 increasing the construction contract with Branch and Associates by $34,468.00. 1. Necessi ty of the additional work performed by Branch & Associates Inc. will not change. 2. Cost of the additional work performed and credits proposed will remain reasonable. 3. Funding availability will not change. 4. Timing will not permit payment at this time. ~,:-;:;-;.. . -'._~~. ",.,' ;, ':'1 , , ..:\ , ~I :1 1. :1 .>; I " '.. I ...., '. ~., , , I .1 .::: I " ..... I " :,. ," ..1-,... ~~~. V Recommendation Approve Alternative "A" and Authorize the execution of Change Order Number 3, increasing the construction contract with Branch & Associates Inc. by $34,468.00, resulting in a new contract amount equalling $5,205,013.38 with no extension of the March 8, 1990 completion date. Stephen General cc: Vice President of Operations General Counsel Director of Utilities and Operations Treasurer SAM/jl v.:~ ~lo ~ 0" -4:, - 1/.- ,7' " -<I, , 'I . :1 , I .... :1 " '::~ I I , :, I "'"1 I , . , I I I , ~.v, ~t ~~: GRTC - MAINTENANCE AND OPERATIONS FACILITY ROANOKE, VIRGINIA A&E COMMISSION NO. 4216 VARIOUS ADDITIONS/CREDITS Change Order No. 3 31 October 1989 SCOPE OF WORK 1. Remove unsuitable material and replace with suitable compacted fill as directed and necessary for foundation installation. (Branch C. P. No.2) Amount = $ 15,891.00 2. Remove existing grade beams and footings as required for foundation installation. (Branch C. P. NO.3) Amount = $ 11,685.00 3. Remove existing chimney foundation at pile cap C-9 as necessary for foundation installation. (Branch C. P. No.6) Amount = $ 5,929.00 4. Replace piles 273 and 274 as indicated in HSMM Sketch No. SK-11 (attached) and HSMM letter dated 20 January 1989 (attached). (Branch C. P. No. 7) Amount = $ 1,597.00 5. Revise wiring to R.T.U. No.2 as indicated on HSMM letter dated 8 March 1989 (attached). Provide additional floor drain in mechanical room as indicated in RFP No.2 (attached). (Branch C. P. No. 10) Amount = $ 564.00 6. Add gate valves to water Plplng as indicated on HSMM Sketch-25 (attached). (Branch C. P. No. 12) Amount = $ 481.00 7. Revise CMU walls in mechanical room 230 as indicated on RFP No.4 (attached) (Branch C. P. No. 14) Amount = ($ 2,250.00) 8. Revise the fire alarm system as indicated in RFP No. 5(attached) (Branch C. P. No. 15) Amount =($ 1,120.00) . ... - , ....... 6.... _., v-. ~. [)7 '.: , ,I - .:~ I - I I I I I ,; I ''. , , , I I , .... I " I -- ..~~ GRTC - Scope/Work Change Order No. 3 A&E Commission No. 4216 Page Two -- 9. Revise door hardware as indicated in RFP No.6 (attached). (Branch C. P. No. 17) 10. Revise location of exhaust fan EF-12 as indicated in HSMM Sketch No. SK-27 (attached). (Branch C. P. No. 18) Amount = $ 557.00 TOTAL Change Order No. 3 = Amount = $ 1,134.00 $ 34,468.00 , c 1,12., '^, MINUTES OF THE AUDIT COMMITTEE OF GREATER ROANOKE TRANSIT COMPANY December 18, 1989 1:30 - 1:40 p.m. Members Present: E. T. Bowles, D. A. Bowers, B. T. Fitzpatrick, H. E. Musser, J. O. Trout Others Present: w. L. Brogan, S. A. Mancuso, w. R. Herbert K. B. Kiser, J. M. Schlanger, w. C. Dibling T. D. McQuade 1. Reviewed, received and filed the following reports from Peat Marwick: _-",d A. Southwestern Virginia Transit Management Company,,'" 'Inc. , Retirement Plan as of December 31, 1988. GRTC - Transit Operations _~ Financial Statements and Audit Reports as o'f June 30, 1989. .,' "",. C. GRTC - Transit Operations - Management Letter of August 11, 1989 and the December 11, 1989 response to this document. B. D. GRTC - Parking Operations - Financial Statements and Audit Reports as of June 30, 1989. , E. GRTC - Parking operations - Management Letter of September 29, 1989 and the December 11, 1989 response to this document. ~~~~ ~C'"' ' ~ vid A. owers, Chairman " AGENDA GREATER ROANOKE TRANSIT COMPANY February 26, 1990 -- 1:30 p.m. Council Chamber -"\ 1 . Ca II to Order. 2. Ro l I Ca I I . 3. Invocation. 4 . Pledge of Al legiance 5. Approval of Minutes: 6. General Manager: to the Flag of the Uni ted States of America. Regular meeting of January 22, 1990. a. Management Letter dated February 26, 1990. b. Financial and Operating Report for the month of January, 1990. 7. Other Business: 8. Adj ournmen t . I I I I I I 1 I 1 I 1 I I 1 I I I I I , RECEIVED CiTY CI FRH(: '-!;:T1Ci: .... - .-. -. _! l ,.jL.,. "90 Cpl, rjL~ mn' '{7 J .....LJ t... i' Ht..' t4j t BOARD OF DIRECTORS MEETING GREATER ROANOKE TRANSIT COMPANY February 261 1990 . ."_.,' -"_~.h::..WW"._~-.:""__'_____._._~~'_'h___._. _._._._~_________....______. ~~ '" .~. ~~~-~~'~~ ~M ' I I 'I I VALLEY METRO Greater Roanoke Transit Company P.O, Box 13247 Roanoke, Va, 24032 703-982.0305 MANAGEMENT LETTER February 26, 1990 , I I I I I I I I Windsor Avenue Service Management met with the Raleigh Court Civic League on Thursday, February 8, 1990 in an at tempt to resolve the concerns recently expressed about the GRTC buses operating on Windsor Avenue. More than 400 invitations were sent to the residents affected by the two routes operating in the area. Thirty-three people attended the meeting and all but three were in favor of the routing proposals described immediately below and on the map that is attached. Instead of operating west on Memorial Avenue to south on DUdding Street to east on Windsor Avenue to south on Grandin Road, the majority of those present were in favor of having route 3 operate west on Memorial Avenue to south on Grandin Road and in favor of having route 7 operate west on Memorial Avenue to north on Chesterfield Street to west on Mountain View Terrace instead of operating west on Memorial Avenue to west on Cambridge Street to west on Mountain View Terrace. Both of these proposed changes closely resemble the routes that were operated in the area prior to the recent service changes. Unless Hembers of the Board object, Management intends to implement the proposals described above on March 5, 1990 because it appears as if they will satisfy the concerns of the majority of people involved. Such action, however, does not mean that we share these concerns. On the contrary, we share the concerns of those who are, likely to complain when the proposals are implemented. These people are in the minori ty, of course, and it has become very apparent that no solutions exist that will satisfy everyone. I Melrose Avenue Petition I , The Melrose Avenue petition presented to Members of Roanoke City Council on Monday, February 12, 1990 was received by management on Tuesday, February 20, 1990. Staff is presently working to address the concerns expressed therein. Hembers of the Board will be informed of any developments. I I H{"t:;;"~.,.".. :.'!'. .' " I'.r ..:,. . '.. - . .---.---.-....-- . I I I I I I I 1 1 I 1 1 I I I I I 1 I , . ,.' . ...,..~-::.....:.-::'!..::";.~~'-~:.~:+....'..;....::....:....__..~___...;...__.__. ~"n.._C~ --:.-..:__.___._.......__. _ ROUTE 3 FROM E)(.IS,..NG .... . . .. 10 PROPOSED ROUTE 7 FROM E"'STrNG.............. 10 PRopoaso ;P't~;;I>_. '. ,..}_ I I I I I I I I I I I I I I I I I I I -- ~ ! -.. ...! .,-' "~..~; '. ,\ FINANCIAL AND OPERATING REPORT OF SOUTHWESTERN VIRGINIA TRANSIT MANAGEMENT COMPANY, INC. GREATER ROANOKE TRANSIT COMPANY FOR THE MONTH OF JANUARY, 1990 ~l.;",!:.~_ I I 1 I I I I I . I I I I I I 1 1 I I I , VARIANCE REPORT JANUARY 1990 OPERATING STATISTICS Transfers increased 10.94% due to one more operating day from the previous year, along with schedule change implemented in November 1989. Shuttle/Tour Passengers decreased 31.69% due to less shuttles being run in January 1990. Passengers' Per Mile decreased 8.77% due to schedule change implemented in November 1989 which increased scheduled miles. Cost/Gallon increased 23.50% due to increased diesel fuel prices in January 1990 over 1989. Scheduled Miles increased 10.11% in January 1990 from 1989 due to changes in the service routes. Shuttle Miles/Shuttle Hours increased due to distance of trips run in January 1990 as compared to shuttles run in 1989. Non-Revenue Miles increased 10.21% in January 1990 from 1989 due to changes in the service routes. Non-Revenue Hours increased 32.26% due to the additional travel and c heck-i n time associated with the serv ice change. ~erating Loss Per Hour increased in January 19900ver January 1~89 due to increased expenses in .January 1990. OPERATING REVENUES Other Revenue exceeded budget by 10.79% due to greater interest and rental income than anticipated. OPERATING EXPENSES Labor exceed budget by 15.48% due to holiday pay in January. On year-to date basis labor expense is 0.7% under budget. Utilities were 104.96% 'over budget due to the payment of the December electric bill in January. On a year-to-date basis, utilities were 4.17% over budget. Miscellaneous Expenses were 34.03% over budget due to the timing of advertising and travel expenses. On a year-to-date hasis, ."'".,.. :.:;,1.'" I , I I 1 I 1 I I I I I I I I 1 I I I I ....-<.:::--"'.:~-~~:.-_-'---_...__.-:__._ ..__--=__.-l.- ..:-=-----.-..___...._ _.~~-~ : miscellaneous expenses were 13.73% over budget. All other expenses either approximated or were substantially less than budgeted. Net Operating Loss was 11.32% greater than anticipated for the ,month of De cember 1989. On a year-to-date basis, net loss was 2 % less than budgeted. "..1.:..:'...._. 'n '. ..<< ':;;~.- __,:::: "r:__~~...~~ u_ ....~..._ __ ."____ I I ,I :1 ;1 :,1 I 'I =1 ,', 'I I .... I ,I 'I I I I I I , GREATER ROANOKE TRANSIT COMPANY OPERATING STATISTICS FOR THE MONTH OF: JANUARY, 1990 1990 PASSENGER DATA REVENUE PASSENGERS TRANSFERS TOTAL PASSENGER BOARDINGS AVERAGE PASSENGERS/WEEKDAY AVERAGE FARE/PASSENGER SHUTTLE/TOUR PASSENGERS PASSENGERS/MILE PASSENGERS/HOUR 101,634 28,8)3 130,447 4,354 0.58 250 1.16 15.49 FUEL DATA DIESEL FUEL GALLONS USED DIESEL FUEL M.P.G. COST/GALLON 24,009 4.01 0.72 MILES OPERATED SCHEDULED MILES SHUTTLE/TOUR MILES SUBTOTAL NON-REVENUE MILES TOTAL MILES OPERATED 87,568 252 87,820 8,,3 60 96,180 HOURS OPERATED SCHEDULED HOURS SHUTTLE/TOUR HOURS SUBTOTAL NON-REVENUE HOURS TOTAL HOURS OPERATED 6,560 32 6,592 2,661 9,253 OPERATING DAYS WEEKDAYS SATURDAYS TOTAL OPERATING DAYS 22 4 26 OPERATIONAL STATISTICS OPERe REVENUE/MILE OPERe COST/MILE OPERe LOSS/MILE 0.76 2.67 1. 91 7.92 27.79 19.87 OPERe REVENUE/HOUR OPERe COST/HOUR OPERe LOSS/HOUR PASSENGERS ROANOKE CITY SALEM VINTON ROANOKE COUNTY TOTAL PASSENGERS 121,267 3,505 1,777 3,898 130,447 1989 101,176 25,971 127,147 4,529 0.60 366 1.27 15.51 21,151 4.13 0.583 79,528 134 79,662 7,586 87,248 6,525 26 6,551 2,012 8~563 21 4 25 0.78 2.62 1.84 8.00 26.74 18.74 WEATHER CLEAR/SUNNY RAINY CLEAR/COOL CLEAR/HAZY SNOWY TOTAL CHANGE 0.45% 10.94% 2.60% -3.86% -4.13% -31.69% -8.77% -0.08% 13.51% -2.88% 23.50% 10.11% 87.69% 10.24% 10.21% 10.24% 0.54% 23.08% 0.63% 32.26% 8.06% 4.76% 0.00% 4.00% -2.98% 1.87% 3.93% -1.03% 3.92% 6.03% 7 4 14 2 o 27 .1..1....:.~'.... _. I I I I I :;1 'I I I ":' I ".", :1 I :.1 ".\ ;1 :.:. :1 , I :1 I :1 ,. ASSETS CASH ACCOUNTS RECEIVABLE INVENTORY WORK IN PROGRESS FIXED ASSETS ACCUMUL. DEPREC. NET FIXED ASSETS PREPAYMENTS TOTAL ASSETS LIABILITIES ACCOUNTS PAYABLES PAYROLL LIABILITIES TAX LIABILITIES OTHER LIABILITIES TOTAL LIABILITIES CAPITAL CAPITAL STOCK 8APITAL GRANTS RETAINED EARNINGS DEPRECIATION EXPENSE NET PROFIT/LOSS TOTAL CAPITAL BALANCE SHEET AS OF JANUARY 31, 1990 AS OF 1/31/90 $377,256.85 $173,529.58 $200,766.98 $5,364,851.36 $7,755,872.48 ($2,616,627.25) $5,139,245.23 $41,659.03 $11,297,309.03 --------------- --------------- $387,165.69 $46,764.74 $3,808.60 $19,009.31 $456,748.34 $5.00 $10,946,422.14 $89,415.36 ($212,190.72) $16,908.91 $10,840,560.69 TOTAL LIABIL. & CAPITAL $11,297,309.03 --------------- --------------- AS OF 12/31/89 $377,845.95 $193,627.90 $192,847.42 $5,050,683.93 $7,755,872.48 ($2,586,023.77) $5,169,848.71 $61,151.46 $11,046,005.37 --------------- --------------- $417,592.18 $30,276.92 $2,504.57 $19,688.54 $470,062.21 $5.00 $10,632,254.71 $89,415.36 ($181,587.24) $35,855.33 $10,575,943.16 $11,046,005.37 --------------- --------------- % CHANGE -0.16% -10.38% 4.11% 6.22% 0.00% 1.18% -0.59% -31.88% 2.28% -7.29% 54.46% 52.07% -3.45% -2.83% 0.00% 2.95% 0.00% 16.85% -52.84% 2.50% 2.28% ,.." .;..~,.. . ~.,,,:, '.. -_._--~._-_."-..-._-"---------------_._-- --.- - . - ..>.~.: I I I :1 ;,1 ~I ~I :;1 :,1 :1 .. .;1 :1 :1 I I I ,I I .J': I , PROFIT AND LOSS STATEMENT FOR THE PERIOD 1/01/90 TO 1/31/90 MONTH ACTUAL MONTH BUDGET VARIANCE % CHANGE OPERATING INCOME TOTAL INCOME $59,663.44 $2,000.00 $11,579.64 $73,243.08 $60,019.00 $2,000.00 $10,452.00 $72,471.00 ($355.56) $0.00 $1,127.64 -0.59% 0.00% 10.79% PASSENGER FARES ADVERTISING REVENUES OTHER REVENUES $772.08 1. 07 % OPERATING EXPENSES NET OPERATING LOSS $130,189.92 $112,739.00 $17,450.92 15.48% $32,729.03 $37,979.75 ($5,250.72) -13.83% $18,170.45 $18,813.50 ($643.05) -3.42% $32,935.09 $34,733.00 ($1,797.91) -5.18% $16,967.87 $8,278.50 $8,689.37 104.96% $16,837.24 $17,641.50 ($804.26) -4.56% $2,000.00 $2,000.00 $0.00 0.00% $7,184.22 $5,360.00 $1,824~22 34.03% $100.00 $100.00 $0.00 0.00% $257,113.82 $237,645.25 $19,468.57 8.19% ($183,870.74) ($165,174.25) ($18,696.49) 11.32% LABOR FRINGES SERVICES MATERIAL & SUPPLIES UTILITIES INSURANCE PURCHASED TRANSPORTATION MISCELLANEOUS RENT TOTAL EXPENSES OPERATING SUBSIDIES FEDERAL $76,727.58 $76,727.58 $0.00 0.00% STATE $60,106.58 $60,106.58 $0.00 0.00% CITY OF ROANOKE $23,565.08 $23,565.08 $0.00 0.00% OTHER LOCAL $4,525.08 $4,775.00 ($249.92) -5.23% TOTAL OPERATING SUBSIDIES $164,924.32 $165,174.24 ($249.92) -0.15% NET INCOME/LOSS ($18,946.42) ($0.01) ($18,946.41) ]'<...:.,":.;.. .. . ~. '''~~::,'"-::'~-'-'~~f:~_.''':::'~u._':'.:'':____.~___..._____.._~_____-:..... ________. . . . . ...-----------.--------.--...;....-.=:-...:,. ". .::._.~----.:.~!.- ;".- I I , I 1 I I I I I I I I I I I I I I I , PROFIT AND LOSS STATEMENT FOR THE PERIOD 7/1/89 TO 1/31/90 YTD ACTUAL YTD BUDGET VARIANCE % CHANGE OPERATING INCOME PASSENGER FARES $429,917.18 $420,133.00 $9,784.18 2.33% ADVERTISING REVENUES $14,000.00 $14,000.00 $0.00 0.00% OTHER REVENUES $79,967.52 $73,164.00 $6,803.52 9.30% TOTAL INCOME $523,884.70 $507,297.00 $16,587.70 3.27% OPERATING EXPENSES LABOR $783,682.69 $789,173.00 ($5,490.31) -0.70% FRINGES $260,201.46 $265,858.25 ($5,656.79) -2.13% SERVICES $133,941.85 $131,694.50 $2,247.35 1.71% MATERIAL & SUPPLIES $244,050.85 $243,131.00 $919.85 0.38% UTILITIES $60,366.99 $57,949.50 $2,417.49 4.17% INSURANCE $117,409.18 $123,490.50 ($6,081.32) -4.92% PURCHASED TRANSPORTATION $14,000.00 $14,000.00 $0.00 0.00% MISCELLANEOUS $42,670.61 $37,520.00 $5,150.61 13.73% RENT $700.00 $700.00 $0.00 0.00% TOTAL EXPENSES $1,657,023.63 $1,663,516.75 ($6,493.12) -0.39% NET OPERATING LOSS ($1,133,138.93) ($1,156,219.75) $23,080.82 -2.00% OPERATING SUBSIDIES FEDERAL STATE CITY OF ROANOKE OTHER LOCAL $537,093.06 $420,746.06 $164,955.56 $27,253.16 NET INCOME/LOSS $16,908.91 $537,093.06 $0.00 0.00% $420,746.06 $0.00 0.00% $164,955.56 $0.00 0.00% $33,425.00 ($6,171.84) -18.46% $1,156,219.68 ($6,171.84) -0.53% ($0.07) $16,908.98 TOTAL OPERATING SUBSIDIES $1,150,047.84 Misc. 2/26/90 - G.R.T.C. Board of Directors , nE~'''-'\i f\ ~;t"l,';.. ctT~.t CLtf~:\ :~~ ~".2201 Maiden Lane, S.W. .L ~ '\> ; "Roanoke, Vi rgi ni a 24015 19 February 1990 .90 FEE 21 f~10 :()5 Board of Directors Greater Roanoke Transit Company c/o City Clerk 215 Church Ave., S.W. Roanoke, Virginia 24011 Re: GRANDIN/RALEIGH COURT BUS ROUTE The following are my thoughts regarding the ongoing controversy as to the bus routes in the Raleigh Court area. Apparently, a group of citizens is opposed to having buses driven on their particular streets - Sherwood, Windsor, Maiden Lane, and Westover - and have circulated petitions voicing their opposition. To me, their objections to continued service on the~e streets are ludicrous. They complain of noise, fumes, danger to the children, and the fact that their streets are "not business streets." In my opinion, the individuals who have so opposed the buses are those who never consider using bus service, and thereby, find neighborhood buses a nuisance. However, when one must depend on a bus to conduct daily life, a bus ceases to be a nuisance. I realize you must respond to the voice of the people, and that the negative voice is always louder than the positive voice. But, please do not be steamrollered into disrupting our bus service on the whim of a group of citizens who have been less than considerate of the needs of their neighbors. My husband and I consider city bus service an enhancement to our lives - as well as our property value. Sincerely yours, ~~7'f ~~ Barbara R. Bryan bb cc: Steven A. Mancuso General Manager Valley Metro " \) GREATER ROANOKE TRANS IT COMPANY BOARD OF DIRECTORS January 18, 1990 Dr. Noel C. Taylor, President Mr. David A. Bowers Mrs. Elizabeth T. Bowles Mr. Beverly T. Fitzpatrick, Jr. Mr. Robert A. Garland Mr. Howard E. Musser Mr. James O. Trout Dear Mrs. Bowles and Gentlemen: This is to advise you that there will be a meeting of the Board o f D ire c tor s 0 f the G rea t erR 0 a n 0 k e T ran sit Co mp any 0 n M 0 n day, January 22, 1990, at 1:.30 p.m., in the Council Chamber. ~=:'l (J~ Mary F. Parker Secretary MFP: sw pc: Mr. W. Robert Herbert, Vice President of Operations, GRTC Mr. Earl B. Reynolds, Jr., Assistant Vice President of Operations, GRTC Mr. Wilburn C. Dibling, Jr., General Counsel, GRTC Mr. Mark A. Williams, Assistant General Counsel, GRTC Mr. Joel M. Schlanger, Treasurer, GRTC Mr. Kit B. Kiser, Director, Utilities and Operations Mr. Stephen A. Mancuso, General Manager, Valley Metro, P. O. Box 13247, Roanoke, Virginia 24032 ~ \ AGENDA GREATER ROANOKE TRANSIT COMPANY March 26, 1990 -- 1:30 p.m. Council Chamber 1. Call to Order. 2. Roll Call. 3. Invocation. 4. Pledge of Allegiance to the Flag of the United States of America. 5. Approval of Minutes: Regular meeting of February 26, 1990. 6. General Manager: a. Management Letter dated March 26, 1990. b. Financial and Operating Report for the month of February, 1990. c. A report recommending that a revocable permit be granted to the owners of property located at 107 South Jefferson Street, providing ingress and egress across certain Greater Roanoke Transit Company property. 7. Other Business: 8. Adjournment. I I I I I I I I I I I I I I I I I I I " i ,.J BOARD OF DIRECTORS MEETING GREATER ROANOKE TRANSIT COMPANY March 261 1990 ~l>""""'H':f(',:,,'r.,c.::\I'. "._-'-"_. ,.,.., n.'_ __ . .:~:: ,'" .'. -, . . \:.-,.., ...; ..'. '.---:-"''''''~'-~--,"~'''~~!,:,'~:':~..~.;:;~ ~.-.----:-.....--,-~._ ..:....__t..:. n_____...n ...-.-------..~...-.-.-_~.....:.~~___.:.~__~_~..___..~:~.";."~ . J,...~.. . ".'''1 .~ I I', " I, "", i' :', 'I I I : ~\': I I ,~ "I': I I ....t I :-':";1 I I , I I 0, I I hI&.-' VALLEY METRO MANAGEMENT LETTER Greater Roanoke Transit Company P.O, Box 13247 Roanoke, Va, 24032 703-982.0305 MARCH 26, 1990 Petition Management h~s addressed the petition that was presented to Roanoke City Council on February 12, 1990 by Mr. James Preston, 1730 Moorman Road, N. W.. A response has been provided to Mr. Preston and the petitioners (attached). Their concerns should now be resolved and their request for an additional bus in the Melrose Avenue has been satisfied. The latter was accomplished USing personnel who were previously ,being paid for "standby time". The additional cost associated with satisfying their request is therefore very limited and it can be funded within GRTC's existing budget. Operations. maintenance and administrative faCility GRTC's new operations, substantially complete. on the "punch list" and April. maintenance and administrative facility is The;general contractor is presently working final completion is expected in the middle of A dedication ceremony has been tentatively scheduled for June 25, 1990. A proposed agenda for this ceremony is attached and management welcomes any comments Members of the Board might have about this agenda. So that invitations can be extended in a timely fashion and so that there will be sufficient time to make all of the necessary arrangements, management intends to finalize plans for the dedication ceremony by the middle of April. ;'8~i{ii~~~~~::lit:;~~~\;i.,~~r.,;;.'Jf~,t":. '" . , :':,'1" " " .' :,:1 ." , .,,:~ ' ..... , '.~.,I ", .~;."~, ~ . :1, :':.)":,~ ;:1 ".,". ~.: , ",.." 1 "I~ OJ,,"'.', I. ...,! [.'!I.. ,I;.;""~ , . ., ......----.) '.......".. r,.1 ( ,\ ". "~. 0' '0 ;;;.-;~.; L.....-;J 1.---'''1 (.,;. 1..,......-, I~J Q. Q ',", C'. ,." '.-"'''. ....-.. ."-. iI~'. VALLEY METRO March 16, 1990 Greater Roanoke Transit Company P.O. Box 13247 Roanoke, Va, 24032 703.982-0305 James Preston 1730 Moorman Road Roanoke, Virginia 24017 Dear Mr. Preston, Thank you for expressing your concerns about certain aspects of the service provided by the GRTC. We constantly strive to provide the best service possible and this job is made easier when people share with us their concerns, suggestions and ideas. 'I , :., I I <.' . ~ i! .~ " I .. :':-":' , , I: We hope we can resolve most of your concerns wi th a few points of c1ari fica tion. First, the schedule be ing operated in the northwest portion of the City reflects a service frequency of 30 minutes in the morning and afternoon Monday through Friday and a service frequency of 60 minutes during the middle of the day Monday through Friday and all day on Saturday. This is the same service frequency previously provided in the northwest portion of the City and while we agree that a 30 minute service frequency at all times would provide better service, doing so was never planned as part of the recent service changes because of the extremely high expense. Secondly, we also would like to provide service to Cave Spring Corners and we had hoped this service would be included wi thin the recent service changes. Cave Spring Corners is located in the County, however, and GRTC is not authorized to operate in other jurisdictions unless that jurisdiction agrees. Unfortunately, the County would not agree to the service we had proposed; thus the reason service to Cave Spring Corners is not provided. With regard to your request that'another bus be put into service in the Melrose Avenue area, please be advised that such was done shortly after the recent service changes were implemented because overcrowding was occurring on some trips. Admittedly, however, there was no regular schedule for this bus and the overcrowding continued bn certain trips. As a result and in response to the request of those who signed the petition you recently presented, the regular schedule that is attached was SUbsequently established for this bus. It became effective on Barch 5, 1990 as you probably are aware. To date, it appears to be the solution that was needed and we hope it satisfies your request for an additional bus along Melrose Avenue. ~:!.~~~~~~~ '.'~ -:-::~.-::::::'..:-::..~:;..,.' ~ .;...,. ""'"'~-"""~"-:"-:':"''''''';':';'=''::':''=C- __~_.______,.__~________________ ._____ "I ',< I , . :'1 ,I :~ .1 ';J :i ':1 ;"1 .. -:':: , ,\1 I .... <:: .~- -;,1 ;1 'I ;:- ':1 ....' .. ,I ,I .- -. , .~ ........ -.----.-._.._-----~ , Thank you again for your interest is the service provided by GRTC. Please feel free to contact me at your convenience if you have any questions or comments. Sincerely, ~l!eso General Manager CCI Board of Directors I I I I I I I 'I I I I I I I I I I I I ~ GILBER.T' ~l '-i ... c:: ~ :I: ~ en ~ ~ Cij V'l S ~ t71 tT1 ~ ~ 11TH f C) t71 z .... ~{\1j:.'~~~;~;N' ,: .~:~-~~~~:~_~:,~ =:~' .:":":.' 'I "I I .", 'I .'::. ::;:: ,I ,I ",'I, .. :-, :1 I , ',,' ,P 'I' , " ,',' ,~ :!J ::.:~ "~ ::1 " ,J :,1 " ~ -",',-':..,.:..::.....~~.....r:;"l'~"'-!.!:.:.~_.;i:;.;:;;:"....:.;..;:.::..::.::_.:.:-.........::_~:.~_~..,._.,~c~.I-~__.~ . -. . ....._.--...,.._..-.-.._..._.~.-.__._---._-----_._------_._____._ ..,.u...u.._, _. ,........ "; .c.......",..-, ..-----.---.--... ~ PROPOSED AGENDA FOR GRTC OPERATIONS, MAINTENANCE AND ADMINISTRATIVE FACILITY DEDICATION CEREMONY JUNE 25, 1990 10:00 AM ..... GRTC BOARD OF DIRECTORS MEETING 10:30 AM ..... GREETING OF GUESTS BY BOARD OF DIRECTORS 10:45 AM ..... WELCOME ADDRESS BY PRESIDENT NOEL C. TAYLOR 10:50 AM ..... INTRODUCTION OF GOVERNOR L.DOUGLAS WILDER DELIVERED BY PRESIDENT NOEL C. TAYLOR 10:55 AM, ..... KEYNOTE ADDRESS BY GOVERNOR L. DOUGLAS WILDER 11: 05 AM ..... INTRODUCTION OF U. S. ,SECRETARY OF TRANSPORTATION SAMUEL K. SKINNER DELIVERED BY PRESIDENT NOEL C. TAYLOR 11:10 AM ..... KEYNOTE ADDRESS BY SECRETARY SAMUEL K. SKINNER 11:20 AM ..... CLOSING REMARKS BY PRESIDENT NOEL C. TAYLOR 11:25 AM .. ... OPEN HOUSE AND TOURS OF FACILITY PROVIDED BY STAFF 12:00, NOON ..... END , In the event the Governor or the Secretary of Transportation cannot attend, the addresses denoted above will be delivered by the next highest ranking state and federal official that is able to attend. Background information will be provided to the speakers for their use if they so desire. Invi tees will include the Governor and those wi thin the executive branch of state government down to the public transportation group Assistant Division Administrators. All of Roanoke's representatives in the State General Assembly will also be invited as will all of Virginia's representatives in Congress. Federal officials invited will include the UMTA Administrator and the Director of UMTA' s Region 3 office. All locally elected officials will also be invited as will the upper level administrators of each local gove~nment. The media will also be invited as will those within the community who have special "ties" to the GRTC. Throughout the dedication ceremony, the appropriate will be available for all guests. Speakers complimentary gift (framed picture of the faCility). Members of the Board will be provided with either a corsage. food and beverage will receive a Speakers and all boutonniere or a ~~;~~~':;~,~~~'~~irt.:::':.:;~l':~~:~~';"'';:';~nt'".....~~m':.'\i'';-''-".0:-~.,..::~;:_:;.._..__.~ ';~':._:..:.:.,.. ..; '~"'_"'._:""':: ....;.._.._____........_ . , . . ~ -.,.--..--..---.----..~----..-~-.:..~.;..:_:;...:....~:.:;r...:.:.. ' ..~ '~'.'I:: " ':~~~ "- ::~t: ., ;1 , ',' \1 ;J , ,I ,'.- J J ,', " . :~~ il ,I ',' :. ~ ,I ,- ~,bl " FINANCIAL AND OPERATING REPORT OF SOUTHWESTERN VIRGINIA TRANSIT MANAGEMENT COMPANY, INC. GREATER ROANOKE TRANSIT COMPANY FOR THE MONTH OF FEBRUARY, 1990 ~f,~f:~1.;&:"~;.<~:3f-=-~:'-.~:::':,'~ ....;.-:-~.~..~~;a:::~:;:~...:.=.._!.......-~__-:.________-.,;,'-_~._... :1 .. '~ ,:1 ,;~ i'l~ .' '::1') " 'i! ~~ [. xI' " . ',\: ',' , P 'I ~ ::~ :1 "'Ii " ,~ :; ,I ~:~~ [. '. I >i ~~ :, G~ATER ROANOKE TRANSIT COMPANY OPERATING STATISTICS FOR THE MONTH OF: FEBRUARY, 1990 PASSENGER DATA REVENUE PASSENGERS TRANSFERS TOTAL PASSENGER BOARDINGS AVERAGE PASSENGERS/WEEKDAY AVERAGE FARE/PASSENGER SHUTTLE/TOUR PASSENGERS PASSENGERS/MILE PASSENGERS/HOUR FUEL DATA DIESEL FUEL GALLONS USED DIESEL FUEL M.P.G. COST/GALLON MILES OPERATED SCHEDULED MILES SHUTTLE/TOUR MILES SUBTOTAL NON-REVENUE MILES TOTAL MILES OPERATED HOURS OPERATED SCHEDULED HOURS SHUTTLE/TOUR HOURS SUBTOTAL NON-REVENUE HOURS TOTAL HOURS OPERATED OPERATING DAYS WEEKDAYS SATURDAYS TOTAL OPERATING DAYS OPERATIONAL STATISTICS OPERe REVENUE/MILE OPERe COST/MILE OPERe LOSS/MILE OPERe REVENUE/HOUR OPERe COST/HOUR OPERe LOSS/HOUR PASSENGERS ROANOKE CITY SALEM VINTON ROANOKE COUNTY TOTAL PASSENGERS .~.':_'.-..:.~._: .~".. __. ._:n.____. '..:,;:~.! 1990 1989 99,225 92,501 29,222 24,072 128,447 116,573 4,649 4,334 0.54 0.59 1,005 1,100 1. 23 1. 22 16.05 14.82 21,941 20,591 4.06 4.08 0.61 0.54 80,494 75,995 273 87 80,767 76,082 8,279 7,897 89,045 83,979 6,183 6,240 39 25 6,222 6,265 1,922 1,479 8,144 7,744 20 20 4 4 24 24 0.74 0.72 2.40 2.75 1. 63 2.00 8.08 8.12 26.19 29.82 17.87 21. 70 WEATHER 118,892 CLEAR/SUNNY 3,588 RAINY 2,055 CLEAR/COOL 3,912 CLEAR/HAZY 128,447 SNOWY TOTAL CHANGE 7.27% 21. 39% 10. 19% 7.27% -9.03% -8.64% 1. 27% 8.27% 6.55% -0.49% 13.98% 5.92% 213.68% 6.16% 4.83% 6.03% -0.92% 57.80% -0.69% 29.96% 5.17% 0.00% 0.00% 0.00% 1. 89% -12.89% -18.32% -0.54% -12.17% -17.65% 4 2 16 o 2 24 ~~'~~I~~~~~j7~'~:t.'~;. ~:..~-:.' .:.4':':".:'~:-.r.-~r_".I:,",~-=:~""...';~__~_~-'-_',.,__~,,;___,-,:,~___ ..__~. . .... :::1" ',' .:~ . .... .... .'.~ -'I ;','. ;- 'I ~~~ :\1 , :;1 " '..' :,'1'" " .. . ,:1.' \ .:: ~ :1 ;, ~ :1' :. II :~ ::1 " " ::1 ;1 " ,I .... .....,..._--_._._..~-_....:..._--------_._..:.._~....,_..-- ":'/.. .~ .:: __.; 1 ~~;' :. ~ " VARIANCE REPORT FEBRUARY 1990 OPERATING STATISTICS Revenue Passenqers previous year. increased 7.27% due to increased ridership from Transfers increased 21.39% due to increased ridership from the previous year, along with schedule change implemented in November 1989. Averaqe Passenqers/Weekdav increased 7.27% due to increased ridership from previous year. Averaqe Fare/Passenqers decreased 9.03% due to increased use of weekly and monthly discount passes from previous year and due to an unusually low number of free rides, during February of 1989. Shuttle/Tour Passenqers decreased 8.64% due to less shuttles being run in February 1990. Passenqers/Hour previous year. increased due 11. 14% increased to ridership from Diesel Fuel Gallons Used increased 6.55% due to an increase in miles operated from the previous year, because of schedule change implemented in November 1989. Cost/Gallon increased 13.98% due to increased diesel fuel prices in February 1990 over 1989. Scheduled Miles increased 5.92 % in February 1990 from 1989 due to changes in the service routes. Shuttle Miles/Shuttle Hours increased due to distance of trips run in February 1990 as compared to shuttles run in 1989. Non-Revenue Hours increased 29.96% due to the additional travel and check-in time associated with the service change. Operatinq Cost Per Hour/Mile decreased in February 1990 from February 1989 due to a decrease in operating expense. Operatinq Loss Per Hour/Mile decreased in February 1990 from February 1989 due to a decrease in net operating losses. ~t~~~"l~'.;.t~;~~t~~t~~f~:';: ';:: '::":':" .':-':;:""'~'_'_-=--=~"...:..~;"~-_~,::::----.::;=::::.._ .---'-.;....._____,,___...:__._1-- "_.___.__.., . - .. .:... ::';~ ;;I:} .'. ijl~ :'.~ ;: ~.: , '-." I ';:,~ ;~,."I:' ,.' , " il ',',1 "~ ,.1 .:- 'J ,,', , ;, :P :~ ~ :: ~~ , .1 , , .. -<..- ._..-.,._--'-_._---'---_.._---,--~---_..-..._._.+-.'.- _ ' .f. :.'~ ~ , OPERATING REVENUES Passenqer Fare Revenue were below budget by 7.22% for month due to February having less operating days than other months. On a year-to- date basis passenger fare revenue is 1.13% above budget. OPERATING EXPENSES Miscellaneous Expenses were 38.17% over budget due to the timing of advertising and travel expenses. On a year-to-date basis, miscellaneous expenses were 16.78% over budget. All other expenses either approximated or were substantially less than budgeted. Net Operatinq Loss was 11.91% less than budgeted for month of February 1990. On a year to date basis, net loss was 3.24% less than budgeteq. .~r~~'if~~;~4:.:;?\3t.':";fl~?~;;~':'~:;~\; "~""'--::':"_"",',-,=_~";::.:r~::;~-=::~),.,.,-;..::...;-,-....._.;:.:::..~.:_:..:.,,,.~__~..:.-=-~__ :.'1 " '" ,,:..., .~~ '=. ~,;I~,~ .. ~.~I'~ ;. ,:f',:I'i :: ~~ :1 >i': .:;~: .. p ')1 ::} I ... ~ ~::; \, ~I :::~ :;. ,', ) '. , :1 ..',' ~!i: , " 'I " ASSETS CASH ACCOUNTS RECEIVABLE INVENTORY WORK IN PROGRESS FIXED ASSETS ACCUMUL. DEPREC. NET FIXED ASSETS PREPAYMENTS TOTAL ASSETS LIABILITIES ACCOUNTS PAYABLES PAYROLL LI~BILITIES TAX LIABILITIES OTHER LIABILITIES TOTAL LIABILITIES CAPITAL CAPITAL STOCK ,CAPITAL GRANTS RETAINED EARNINGS DEPRECIATION EXPENSE NET PROFIT/LOSS TOTAL CAPITAL BALANCE SHEET AS OF FEBRUARY 28, 1990 AS OF 2/28/90 AS OF 1/31/90 % CHANGE $401,467.94 $377,256.85 6.42% $137,411.07 $173,529.58 -20.81% $200,929.03 $200,766.98 0.08% $5,550,858.01 $5,364,851.36 3.47% $7,755,872.48 $7,755,872.48 0.00% ($2,647,230.73) ($2,616,627.25) 1. 17% , $5,108,641.75 $5,139,245.23 -0.60% $22,266.60 $41,659.03 -46.55% --------------- --------------- $11,421,574.40 $11,297,309.03 1.10% all:l====l:Ia======== ====1:1==::1======== $336,617.63 $47,162.14 $4,225.52 $18,054.05 $387,165.69 $46,764.74 $3,808.60 $19,009.31 -13.06% 0.85% 10.95% -5.03% --------------- --------------- $406,059.34 $456,748.34 -11.10% $5.00 $11,132,428.70 $89,415.36 ($242,794.20) $36,460.20 $5.00 $10,946,422.14 $89,415.36 ($212,190.72) $16,908.91 0.00% 1. 70% 0.00% 14.42% 115.63% --------------- --------------- $11,015,515.06 $10,840,560.69 1.61% --------------- --------------- TOTAL LIABIL. & CAPITAL $11,421,574.40 $11,297,309.03 1.10% =======III:IIa:====:::I -==========a:lIII=a=m ;~~~H~~~~i~i:~~~",:,-~-::,,;,~!":,,~,,,-=,~:,_,::--o':.""':""~~~...o..:....:::.~--,.~...:..._____.'_ ..__ .1; ::,. 11:: :;:~ :-:'-. ;:. ,..' . ,', . 1 ;- , i' :. . ',-, i. '- , i- , :, ., ,I :,1 .----=--~:-.-"- .~:-';,,::.::,:.." :"":.":'~::.__ '.. '! '~..'~~;f.. ~ PROFIT AND LOSS STATEMENT FOR THE PERIOD 2/01/90 TO 2/28/90 MONTH ACTUAL MONTH BUDGET VARIANCE % CHANGE OPERATING INCOME PASSENGER FARES ADVERTISING REVENUES OTHER REVENUES $55,683.78 $2,000.00 $10,084.75 $60,019.00 $2,000.00 $10,452.00 ($4,335.22) $0.00 ($367.25) -7.22% 0.00% -3.51% TOTAL INCOME $67,768.53 $72,471.00 ($4,702.47) -6.49% OPERATING EXPENSES LABOR FRINGES SERVICES MATERIAL & SUPPLIES UTILITIES INSURANCE PURCHASED TRANSPORTATION MISCELLANEOUS RENT $101,700.03 $112,739.00 ($11,038.97) -9.79% $32,437.24 $37,979.75 ($5,542.51) -14.59% $17,020.37 $18,813.50 ($1,793.13) -9.53% $30,591.23 $34,733.00 ($4,141.77) -11. 92% $5,182.80 $8,278.50 ($3,095.70) -37.39% $16,837.24 $17,641.50 ($804.26) -4.56% $2,000.00 $2,000.00 $0.00 0.00% $7,405.88 $5,360.00 $2,045.88 38.17% ; $ 100.00 $100.00 $0.00 0.00% $213,274.79 $237,645.25 ($24,370.46) -10.25% ($145,506.26) ($165,174.25) $19,667.99 -11. 91% TOTAL EXPENSES NET OPERATING LOSS OPERATING SUBSIDIES FEDERAL $76,727.58 $76,727.58 $0.00 0.00% STATE $60,106.58 $60,106.58 $0.00 0.00% CITY OF ROANOKE $23,565.08 $23,565.08 $0.00 0.00% OTHER LOCAL $4,658.31 $4,775.00 ($116.69) -2.44% TOTAL OPERATING SUBSIDIES $165,057.55 $165,174.24 ($116.69) -0.07% NET INCOME/LOSS $19,551.29 ($0.01) $19,551.30 :1 .. .:~:~ ~:I" " ~ ~>: /I'~ " "~I; .' '.';: ~:I i: ~~~ ~;I" , " II t~ , , "I (... l, .1 il '.', 'I :J -::1 " ~I '. . . -. ........-- .:.".::....'. ,.:. ----~._-----~_...-...~.".-. , PROFIT AND LOSS STATEMENT FOR THE PERIOD 7/1/89 TO 2/28/90 YTD ACTUAL YTD BUDGET VARIANCE % CHANGE OPERATING INCOME PASSENGER FARES $485,600.96 $480,152.00 $5,448.96 1. 13% ADVERTISING REVENUES $16,000.00 $16,000.00 $0.00 0.00% OTHER REVENUES $90,052.27 $83,616.00 $6,436.27 7.70% TOTAL INCOME $591,653.23 $579,768.00 $11,885.23 2.05% OPERATING EXPENSES LABOR $885,382.72 $901,912.00 ($16,529.28) -1. 83% FRINGES $292,638.70 $303,838.00 ($11,199.30) -3.69% SERVICES $150,962.22 $150,508.00 $454.22 0.30% MATERIAL & SUPPLIES $274,642.08 $277,864.00 ($3,221.92) -1.16% UTILITIES $65,549.79 $66,228.00 ($678.21) -1. 02% INSURANCE $134,246.42 $141,132.00 ($6,885.58) -4.88% PURCHASED TRANSPORTATION $16;.000.00 $16,000.00 $0.00 0.00% MISCELLANEOUS $50,076.49 $42,880.00 $7,196.49 16.78% RENT $800.00 $800.00 $0.00 0.00% TOTAL EXPENSES $1,870,298.42 $1,901,162.00 ($30,863.58) -1.62% NET OPERATING LOSS ($1,278,645.19)($1,321,394.00) $42,748.81 -3.24% OPERATING SUBSIDIES FEDERAL STATE CITY OF ROANOKE OTHER LOCAL $613,820.64 $480,852.64 $188,520.64 $31,911.47 $613,820.64 $0.00 0.00% $480,852.64 $0.00 0.00% $188,520.64 $0.00 0.00% $38,200.00 ($6,288.53) -16.46% $1,321,393.92 ($6,288.53) -0.48% ($0.08) $36,460.28 TOTAL OPERATING SUBSIDIES $1,315,105.39 NET INCOME/LOSS $36,460.20 '-I '- GREATER ROANOKE TRANSIT COMPANY BOARD OF DIRECTORS Apri l 2, 1990 Corned Beef & Company 32 Ma r k e t S qua r e, S. E. Roanoke, Virginia 24011 G e n t l e me n : I am enclosing four copies of a Resolution granting to T. Brian Snediker, F. Alan Pol lard, II, Roger R. Neel and Roger R. Neel, Jr., a revocable permit providing access to certain Greater Roanoke Transit Company property located on the premises of the Campbell Avenue Transportation Center Mini-Mall. The abovestated Resolution was adopted by the Board of Directors of the Greater Roanoke Trans it Company a t a regu l a r mee t i ng he l d on Monday, March 26, 1990~ The permit shall be in full force and effect at such time after its effective date as three copies, duly signed, sealed, attested and acknowledged by the Permittees,yhas been filed in the Office of the Secretary of the Company, Room 456, Municipal Building, Roanoke, Virginia 24011. Sincerely. -A 0--44. ~ Mary F. Parker Secretary MFP:ra pc: Mr. W. Robert Herbert, Vice President of Operations, GRTC Mr. Kit B. Kiser Mr. Stephen A. Mancuso, General Manager, Valley Metro It~~ , I I I I I I I I I 1 I I I I I I I I BOARD OF DIRECTORS OF GREATER ROANOKE TRANSIT COMPANY A RESOLUTION GRANTING TO T. BRIAN SNEDIKER, F. ALAN POLLARD, II,ROGER R. NEEL AND ROGER R. NEEL, JR., A REVOCABLE PERMIT PROVIDING ACCESS TO CERTAIN COMPANY PROPERTY, UPON CERTAIN TERMS AND CONDITIONS. BE IT RESOLVED by the Board of Directors of the Greater Roanoke Transit Company as follows: 1. Permission is hereby granted to T. Brian Snediker, F. Alan Pollard, II, Roger R. Neel and Roger R. Neel, Jr. ("Permittees"), their lessee or lessees, guests, agents and invitees to have access to a certain portion of property owned by the Company located on the premises of the Campbell Avenue Transportation Center Mini-Mall, the location of such access being at the rear of 107 South Jeffer- son Street at the east end of Campbell Court and continuing on a sidewalk located along that end of the facility, and to use a cer- tain portion of the property for the location of a free-standing cooler, 12 feet wide by 12 feet long, to be located directly behind the Permittees' property, the area affected by such permission being more particularly described in the General Manager's report dated March 26, 1990, and shown on an appropriate drawing filed with this revocable permit in the Office of the Company Secretary. 2. The permit granted by this resolution shall be revocable at the pleasure of the Company. 3. Any and all costs in connection with the granting of this permit shall be borne by Permittees. 4. The Permittees shall restore the sidewalk and adjacent area to substantially the same condition which existed prior to any construction necessary to provide for the access and use granted by this permit. 5. The Permittees shall, by execution of this resolution, indemnify and hold harmless the Greater Roanoke Transit Company, City of Roanoke, their officers, agents and employees, from any and all liabilities, losses, suits, actions, claims, demands, damages, expenses, attorneys' fees, fines, penalties and costs, of every kind and nature incurred by or asserted or advanced against these entities and their respective agents, officials or employees, or any of them, by reason of any accident, injury, including death, or damage to person or property however caused, arising out intention- al acts or negligent acts or omissions with respect to the rights or privileges granted hereby or occurring upon the revocable permit property. I I I I I I I I I I I I I I I I I I I " 6. Permittees shall for the duration of the permit, with respect to claims arising out of any necessary construction, main- tenance and usage of the access and use granted hereby over Company property, furnish to the General Manager evidence of general public liability insurance with limits of not less than; in the case of bodily injury liability insurance, $500,000 for injuries, including death, to one person in anyone occurrence and $1,000,000 annual aggregate, and in the case of property damage insurance, $500,000 for damage in anyone occurrence and $1,000,000 annual aggregate, as well as contractual liability covering the obligations in this permit in like amounts, and including the Greater Roanoke Transit Company, City of Roanoke, their officers, agents and employees as additional insureds. 7. Permittees shall give notice to the General Manager prior to entry onto Company property for any construction work necessary to implement the access or use granted under this permit. 8. Permittees agree that except in cases of emergency, such access and use shall only be utilized during the regular business hours of the Campbell Avenue Transportation Center Mini-Mall or parking facilities. 9. This permit shall be in full force and effect at such time after its effective date as a copy, duly signed, sealed, attested and acknowledged by Permittees, has been filed in the Office of the Secretary of the Company. ADOPTED by the Board of Directors of Greater Roanoke Transit Company this 26th day of March, 1990. APPROVED: ATTEST: 0___ -}. p ~-_ Mary F~ker, Secretary ACCEPTED and EXECUTED by the undersigned Permittees this day of , 1990. T. Brian Snediker F. Alan Pollard, II - 2 - I 1 I I I I I I I I I 1 I I I I I I I , Roger R. Neel Roger R. Neel, Jr. STATE OF VIRGINIA CITY OF ROANOKE ~ ~ ~ The foregoing instrument was acknowledged before me this day of , 1990, by T. Brian Snediker, F. Pollard, II, Roger R. Neel and Roger R. Neel, Jr., Permittees. My Commission expires: Alan Notary Public - 3 - I I I I I I I I I I I I I I I 1 I ~d~f March 26, 1990 VALLEY METRO Greater Roanoke Transit Company P,O. Box 13247 Roanoke, Va, 24032 703-982.2222 Board of Dire~tors Greater Roanoke Transit Company Roanoke, Virginia Dear Members of the Board: Subject: Revocable Permit Granting Ingress and Egress Across Company Property I. Background: A. T. Brian Snediker, F. Alan Pollard, II, Roqer R. Neel and Roqer R. Neel, Jr. ( "Permi ttees") purchased property whose address is 107 South Jefferson Street. The back of said property joins the Campbell Court Transportation Center owned by the GRTC and Permittees have requested that GRTC provide them with a revocable permit granting them ingress and egress across this GRTC property. Permittees are required by the BUilding Code to obtain such a permit. ' II. Current Situation: A. Approval of the GRTC Board of Directors is needed to grant the request of the Permittees. III Issues: A. GRTC operations B. Cost IV. Alternatives: A. Approve the request of the Permittees bv qrantinq a revocable permit in a form approved bv General Counsel. 1. GRTC operations will not be affected adversely. 2. Cost will be zero as Permittees have agreed to bear all cost associated with the privileges granted. B. Do not approve the request of the Permittees. I I I I I 1 I I I- I I I' 1 I' I I I 1 I ~. 1. GRTC operations will not change. 2. Cost will not Change. V. Recommendation: Adopt Alternative A and approve the request of the Permittees bv qrantinq a revocable permit in a form approved bv General Counsel. Respect~ul y S~bmitted, ~,~~ Ste~~1 . ~nc~~o General Manager cc: Vice President of Operations Assistant Vice President of Operations General Counsel Treas,urer Secretary Director of Utilities and Operations ~ z o U5 ~ :a: :a: o o z o ~ a:: o a. u. ~ 0 0.... 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(" ~ ..J ZCI) () 0 I <( ~UJ w LU ::l a: 0 <( Z f.,.a: 0 Z Z Z..J a: <( <( 0<( 0 I C) ()cr: c: w (/) ex: zUJ ~ () :> at- u: Z -<( \j" LL t-~ 0 U. <(>- .. >- LU 0 i z f- ~Z < I a:<( \i- l-.l >- f- 2z CIl c:: ....J ~( l-.l nl 0 S <( z- nl +J w w -UJ z UJCfJ ~ Q) l? f- S I..J l-.l iii ~ 0 z t-Li: w z 0 UJ () ~'i" t-CI) Q) 0 ~ <(- 0 ~ CJ) ~ f'- ~ It- UJ UJ <( ::>CJ1 0 t-- Z a: Z 0 ~u. C) ::l 0 h: r<J 0 a:0 Ui t- UJ :roo -UJ UJ <( t- UJwO U.z t- Z ~ ,..J a: I U.O <( C) a: !::: ~ t'J ::z 0 Ui c.. t-~ , ~.,~~~. ~ r- .- -,". ,.;;a z o (j'j en ~ ~ o u z o i= ~ o Cl. a: o utr Wo I- a.. <t: W I- a: en....! I :3 <t: Z Z ~ a a: :> u.. o J: I- ...J <t: W 5: z o ~ ~ o u o o o o Z Z 0<0 0,...: i=~(I)i=~ o (1)0 W ww a:wa:a:w a:~oa:~ o<coo<c oz<coz 51 o o o o o o z z z 000 00; 0 (l)i=~(I)i= (l)i= (1)0 (1)0 (1)0 wW wW wW a:a:wa:a:wa:a: oa:~oa:~oa: oO<coo<coo <coz<coz<co @ 0 o 0 oc o ~ id oc .... CI z o (l)i= (1)0 wW a: a: oa: 00 <co z z c:i o~ 0 "'(I)i="'(I)i= (1)0 (1)0 wW ww wa:a:wa:a: ~oa:~oa: <coo<coo z<coz<co o o o o o o c:i C\l(l) (I) w wa: ~o <co z<c z z z o~ ON 0 i='"(I)i=C\l(l)i= o (1)0 (1)0 w wW wW a:wa:a:wa:a: a:~oa:~oa: o<coo<coo oz<coz<co 0, 0 o 0 z N QC'i "-~b"" WW wa:a:w ~oa:~ <coo<c z<coz o o z o ~f5 wW a: a: oa: 00 <co Z -<i 0 "'(I)i= (1)0 w~~ ~oa: <coO z<co <:r !'-- 01 t-rJ 00 o I 'q" / .. . ,/~ .;., , " GREATER ROANOKE TRANSIT COMPANY BOARD OF DIRECTORS February 22, 1990 Dr. Noel C. Taylor, President Mr. David A. Rowers Mrs. Elizabeth T. Bowles Mr. Beverly T. Fitzpatrick, Jr. Mr. Robert A. Garland Mr. Howard E. Musser Mr. James O. Trout Dear Mrs. Bowles and Gentlemen: This is to advise you that there wi II be a meeting of the Board of Directors of the Greater Roanoke Transit Company on Monday, February 26, 1990, at 1:.30 p.m., in the Council Chamber. Sincerely, f"""'-. o....-(...~ ) 7-: I .- i/~ r ~k.-, Mary F. Parker Secretary MFP: sw pc: Mr. W. Robert Herbert, Vice President of Operations, GRTC Mr. Earl B. Reynolds, Jr., Assistant Vice President of Operations, GRTC Mr. Wi Iburn C. Dibling, Jr., General Counsel, GRTC Mr. Mark A. Wi lliams, Assistant General Counsel, GRTC Mr. Joel M. Schlanger, Treasurer, GRTC Mr. Kit B. Kiser, Di,rector, Utilities and Operations Mr. Stephen A. Mancuso, General Manager, Valley Metro, P. o. Box 13247, Roanoke, Virginia 240.32 " AGENDA GREATER ROANOKE TRANSIT COMPANY April 16, 1990 ~~ 1:30 p.m. Counc i l Chamber ,1. Call/to Order. I / I /' /. 2 o,/Ro l l Ca II . :,~ .1 /'" 3. Invocation. 4. Pledge of Allegiance to the Flag of the United States of America. 5. Approval of Minutes: 6. President: Regular meeting of March 26, 1990. ,) a. A report with regard to establishing a date for the annual meeting of the Stockholders of Greater Roanoke Transit Company. 7. General Manager: a. Financial and Operating Report for the month of March, 1990. f j A report recommending ppproval of a contract with Carolina Casua l ty for au t 0 l i ab1i l i ty and phys i ca l damage insurance coverage. b. c. A report recommending adoption of a Revised Private Enterprise Participation Policy and Procedure Manual. d. A report recommending that the General Manager be authorized to award purchases to the low bidders, contingent upon GRTC receiving a "Letter of No Prejudice", for furnishings and equipment for the new operations, maintenance and administra~ tive facility; and rejecting other bids received. e. A report requesting an Executive Session to discuss a matter regarding disposition of publicly held property, specifically a portion of the Campbell Court Transportation Center available for lease, pursuant to Section 2.1~344 (A) (3), Code of Virginia (1950), as amended. 8. Other Business: 9. Adjournment. .:::''1'~ r; '-, ~ :'. -~ . .;-.- . '!- . ~~; - ," #~ :: ", MOTION AND CERTIFICATION WITH RESPECT TO EXECUTIVE SESSION FORM OF MOTION: I move, with respect to any Executive Session just concluded, that each Director of the Greater Roanoke Transit Company Board of Directors certify to the b~~t_of his or her knowledge that (1) only public business matters lawfully exempted from open meeting require- ments under the Virginia Freedom of Information Act and (2) only such public business matters as were identified in any motion by which any Executive Session was convened were heard, discussed or considered by the Greater Roanoke Transit Company Board of Directors. PLEASE NOTE: 1. The foregoing motion shall be made in open session at the conclusion of each Executive Session. 2. Roll call vote included in the Board's minutes is required. 3. Any member who believes there was a departure from the requirements of subdivisions (1) and (2) of the motion shall state prior to the vote the substance of the departure that, in his or her judgment, has taken place. The statement shall be recorded in the minutes of the Board of Directors. '.a.. , GREATER ROANOKE TRANSIT COMPANY BOARD OF DIRECTORS Ap r i l 12, 1990 Mr. David A. Bowers Mrs. Elizabeth T. Bowles Mr. Beverly T. Fitzpatrick, Jr. Mr. Robert A. Garland Mr. Howard E. Musser Mr. James O. Trout Dear Mrs. Bowles and Gentlemen: Paragraph I, Article II of the By~Laws of the Greater Roanoke Transit Company provide that the Annual Meeting of the Stockholders will be held during the month of June each year at a day, time and place to be from time to time fixed by the Board of Di rec t or s. Wi t h your concurrence, I re spec t fu lly recommend t ha t the Annual Stockholders' Meeting will be held on Monday, June 25, 1990, immediately following the regular meeting of the Roanoke City Council scheduled for that date in the City Council Chamber. Sincerely, ~~l~ President NCT: sw pc: Mr. W. Robert Herbert, Vice President of Operations, GRTC Mr. Earl B. Reynolds, Jr., Assistant Vice President of Operations, GRTC Mr. Wilburn C. Dibling, Jr., General Counsel, GRTC Mr. Mark A. Williams, Assistant General Counsel, GRTC Mr. Joel M. Schlanger, Treasurer, GRTC Mr. Kit B. Kiser Mr. Stephen A. Mancuso, General Manager, Valley Metro, P. O. Box 13247, Roanoke, Virginia 24032 . . :" ."'::-"~.=~.=.:.;.....::.-~:_._~~~._-_._......:_,---:.-.-_---_.-----_.. , , ....-.--....-..-------....-.. -. .. .-...,----....,-..---..-... 7-~. I ;'1 :1 il ; :1 I :'1 " 'I I I ,I ,I :1 I I 'I I 'I I . " .. CITY B[{l~!~,~rgrric:r '90 APD 1? D 1 '1;"" in. t- , . + f J FINANCIAL AND OPERATING REPORT OF SOUTHWESTERN VIRGINIA TRANSIT MANAGEMENT COMPANY, INC. GREATER ROANOKE TRANSIT COMPANY FOR THE MONTH OF MARCH, 1990 '..; .,'...... . " -.. ".. '~~....-':. ..tlr._;..;~._.. '_~'__'___h_U"___'_"__'_._"",_,~,_\__ .....,"_._._.....".. ^ :1 ',I ,I I 'I ;1 I I ,'I .1, ;1 'I :1 'I ,I :1 :1 I I '-' ASSETS CASH ACCOUNTS RECEIVABLE INVENTORY WORK IN PROGRESS FIXED ASSETS ACCUHUL. DEPREC. NET FIXED ASSETS PREPAYMENTS TOTAL ASSETS LIABILITIES ACCOUNTS PAYABLES PAYROLL LIABILITIES TAX LIABILITIES OTHER LIABILITIES TOTAL LIABILITIES CAPITAL CAPITAL STOCK CAPITAL GRANTS RETAINED EARNINGS DEPRECIATION EXPENSE NET PROFIT/LOSS TOTAL CAPITAL BALANCE SHEET AS OF MARCH 31, 1990 AS OF 3/31/90 AS OF 2/28/90 % CHANGE $343,390.85 $377,256.85 -8.98% $113,398.06 $173,529.58 -34.65% $194,937.03 $200,766.98 -2.90% $5,646,811.44 $5,364,851.36 5.26% $7,764,502.23 $7,755,872.48 0.11% ($2,677,983.56) ($2,616,627.25) 2.34% $5,086,518.67 $5,139,245.23 -1.03% $228,451.05 $41,659.03 448.38% --------------- --------------- $11,613,507.10 $11,297,309.03 2.80% --------------- --------------- --------------- --------------- $457,084.41 $61,538.79 $5,994.57 $18,989.09 $387,165.69 $46,764.74 $3,808.60 $19,009.31 18.06% 31.59% 57.40% -0.11% $543,606.86 $456,748.34 19.02% $5.00 $11,204,964.47 $89,415.36 ($273,547.03) $49,062.44 $5.00 $10,946,422.14 $89,415.36 ($212,190.72) $16,908.91 0.00% 2.36% 0.00% 28.92% 190.16% '$11,069,900.24 $10,840,560.69 2.12% TOTAL LIABIL. & CAPITAL $11,613,507.10 $11,297,309.03 2.80% --------------- --------------- --------------- --------------- ,1/.1....:.._ . ....~,..."'<-.,..........:c:L .,. ... _. _..M ..........._. ___....<.. ._~._". :1 I 'I , I 'I I 'I ,I :1 'I I :1 I I I I I ,I I I , GREATER ROANOKE TRANSIT COMPANY OPERATING STATISTICS FOR THE MONTH OF: MARCH, 1990 PASSENGER DATA REVENUE PASSENGERS TRANSFERS TOTAL PASSENGER BOARDINGS AVERAGE PASSENGERS/WEEKDAY AVERAGE FARE/PASSENGER SHUTTLE/TOUR PASSENGERS PASSENGERS/MILE PASSENGERS/HOUR FUEL DATA DIESEL FUEL GALLONS USED DIESEL FUEL M.P.G. COST/GALLON MILES OPERATED SCHEDULED MILES SHUTTLE/TOUR MILES SUBTOTAL NON-REVENUE MILES TOTAL MILES OPERATED HOURS OPERATED SCHEDULED HOURS SHUTTLE/TOUR HOURS SUBTOTAL NON-REVENUE HOURS TOTAL HOURS OPERATED OPERATING DAYS WEEKDAYS SATURDAYS TOTAL OPERATING DAYS OPERATIONAL STATISTICS OPER. REVENUE/MILE OPER. COST/MILE OPER. LOSS/MILE OPERe REVENUE/HOUR OPER. COST/HOUR OPER. LOSS/HOUR PASSENGERS ROANOKE CITY SALEM VINTON ROANOKE COUNTY TOTAL PASSENGERS 1990 116,016 33,187 149,203 4,900 0.57 3,025 1. 29 17.27 24,386 4.04 0.62 90,241 858 91,100 7,453 98,553 6,719 83 6,802 2,336 9,138 0.82 2.38 1. 55 8.81 25.71 16.68 137,476 4,568 2,156 5,003 149,203 1989 CHANGE 111,776 27,693 139,469 4,592 0.57 521 1. 32 15.73 3.79% 19.84% 6.98% 6.71% 0.16% 480.62% -2.47% 9.81% 23,169 4.07 0.55 5.25% -0.71% 12.48% 84,796 164 84,960 9,350 94,310 6.42% 423.41% 7.23% -20.28% 4.50% 7,108 14 7,122 2,190 9,312 -5.48% 495.71% -4.49% 6.68% -1.87% 22 5 27 23 4 27 -4.35% 25.00% 0.00% 0.75 1. 98 1. 21 9.15% 20.62% 28.17% 7.58 20.02 12.22 16.23% 28.44% 36.48% WEATHER CLEAR/SUNNY RAINY CLEAR/COOL HAZY/COOL SNOWY TOTAL 6 5 13 3 o 27 1 '...>~ -:. I I 'I :'1 I I :1 ,'I I I I I, ,I .'1' .. I , j I :,1 I I ,. ..C ..'.:,..--"r......"-_c.:;.....:....._..._.__..._____.___.. " VARIANCE REPORT HARCH 1990 OPERATING STATISTICS Transfers increased 19.84% due to increased ridership from the previous year, along with schedule change implemented in November 1989. Average Passengers/Weekday increased 6.71% due to increased ridership from previous year. Shuttle/Tour Passengers increased 480.62% due to more shuttles being run in March 1990. Passengers/Hour increased 9.81% due to increased ridership from previous year. Diesel Fuel Gallons Used increased 5.25% due to an increase in miles operated from the previous year, because of schedule change implemented in November 1989. Cost/Gallon increased 12.48% due to increased diesel fuel prices in March 1990 over 1989. Scheduled Miles increased 6.42 % in March 1990 from 1989 due to changes in the service routes. Scheduled Hours decreased 5.48 % in Harch 1990 from 1989 due to one more weekday in March of 1989. Shuttle Miles/Shuttle Hours increased due to number of trips run in March 1990 as compared to shuttles run in 1989. Non-Revenue Hours increased 6.68% due to the additional check-in time associated with the service change. Non-Revenue Miles decreased 20.28% due to change in the service routes. Operating Revenue Per Hour/Mile increased due to an increase in revenue passengers and an a decrease in scheduled hours in March of 1990 from March of 1989. Operating Cost Per Hour/Mile increased due to cost incurred for service and materials being higher in Harch 1990 than March 1989. Operating Loss Per Hour/Mile increased in February 1990 from February 1989 due to a increase in net operating losses. ~'~~:...~JJ!'.w~.:. .~'~;"ltr:.'1 'I " " ~!,I' " "I ~ ' ;. .: '.J' '. " :1 " j , <I , ;' , ,:;1 .. jl '11 :1 '. " ;' \',1 ,~. Jo. "I :1 " :1 ',I ::,1 'I : ' ,I ...J .~:"_"Jt:'O"...._.... ':::cr~"'n::"::"":'_ .~_' .___._'(.".,j;....._ . '..' ........;::.r"......-"-,..;'.,:.I..,'j......;;.. ~' OPERATING REVENUES Passenger Fare Revenue was 15.27% above budget due to increased ridership during month of March. Other Revenues were 8.30% above budget due to interest income and additional rental income at Campbell Court. OPERATING EXPENSES Utilities were 18.19% over bUdget due to seasonal demand. On a year- to-date basis, expenses were 1.11% over budget. Purchased Transportation was 18.75% over purchase of additional service from Radar. expenses were 2.08% over bUdget. budget due to one time On a year-to-date basis, All other expenses either approximated or were substantially less than bUdgeted. Net Operating Loss was 7.71% less than bUdgeted for month of March, 1990. On a year to date basis, net loss was 3.73% less than budgeted. ,...1',.: ,:,.. ._. ~. '.. ,:1 ';1 :'1 '.1 :1 ~I ::1- ..'. ;:1 ;:1 :1 :'1 " :1 ~.I II " '1 . ,'I 'I ::1 I . ". ".~.-~' "":--:::'._~"-':'-~~;~._.-'-'------ --------:..-..---.---- OPERATING SUBSIDIES FEDERAL $76,727.58 $76,727.58 $0.00 0.00% STATE $60,106.58 $60,106.58 $0.00 0.00% CITY OF ROANOKE $23,565.08 $23,565.08 $0.00 0.00% OTHER LOCAL $4,648.66 $4,775.00 ($126.34) -2.65% TOTAL OPERATING SUBSIDIES $165,047.90 $165,174.24 ($126.34) -0.08% NET INCOME/LOSS $12,602.24 ($0.01) $12,602.25 I I ::1 :1 :1 I :1 I I :1 ,I ~I :1 I il I ':1 :1 :1 . "~--."e;...~_"__,.:::..:..:."'::;:~.::.::.__~,______._~___~__...._ , PROFIT AND LOSS STATEMENT FOR THE PERIOD 7/1/89 TO 3/31/90 OPERATING INCOME YTD ACTUAL YTD BUDGET VARIANCE !1- CHANGE 0 $554,783.56 $540,171.00 $14,612.56 2.71% $18,000.00 $18,000.00 $0.00 0.00% $101,371.51 $94,068.00 $7,303.51 7.76% $674,155.07 $652,239.00 $21,916.07 3.36% PASSENGER FARES ADVERTISING REVENUES OTHER REVENUES TOTAL INCOME OPERATING EXPENSES LABOR $1,002,880.26 $1,014,651.00 ($11,770.74) -1.16% FRINGES $330,209.68 $341,817.75 ($11,608.07) -3.40% SERVICES $168,261.85 $169,321.50 ($1,059.65) -0.63% MATERIAL & SUPPLIES $304,291.08 $312,597.00 ($8,305.92) -2.66% UTILITIES $75,333.88 $74,506.50 $827.38 1.11% INSURANCE $151,083.78 $158,773.50 ($7,689.72) -4.84% PURCHASED TRANSPORTATION $18,375.00 $18,000.00 $375.00 2.08% MISCELLANEOUS $53,910.39 $48,240.00 $5,670.39 11.75% RENT $900.00 $900.00 $0.00 0.00% TOTAL EXPENSES $ 2 , 10 5', 2 4 5 . 9 2 $2,138,807.25 ($33,561.33) -1.57% NET OPERATING LOSS ($1,431,090.85)($1,486,568.25) $55,477.40 -3.73% OPERATING SUBSIDIES FEDERAL $690,548.22 $690,548.22 $0.00 0.00% STATE $540,959.22 $540,959.22 $0.00 0.00% CITY OF ROANOKE $212,085.72 $212,085.72 $0.00 0.00% OTHER LOCAL $36,560.13 $42,975.00 ($6,414.87) -14.93% TOTAL OPERATING SUBSIDIES $1,480,153.29 $1,486,568.16 ($6,414.87) -0.43% NET INCOHE/LOSS $49,062.44 ($0.09) $49,062.53 " GREATER ROANOKE TRANSIT COMPANY BOARD OF DIRECTORS April 18, 1990 Mr. Stephen A. Mancuso General Manager Valley Metro P. O. Box 13247 Roanoke, Virginia 24032 Dear Mr. Mancuso: I am enclosing copy of a Resolution authorizing you to purchase auto liability and physical damage insurance coverage with Carolina Casualty Insurance Company at an annual premium of $177,140.00 for Greater Roanoke Transit Company, which Resolution was adopted by the Board of Directors of the Greater Roanoke Transit Company at a regular meeting held on Monday, April 16, 1990. Sincerely, j) ~ ~~ Mary F. Parker Secretary ~. MF P : r a pc: Mr. W. Robert Herbert, Vice President of Operations, GRTC Mr. Joel M. Schlanger, Treasurer, GRTC Mr. Kit B. Kiser ..) ~?- " BOARD OF DIRECTORS OF GREATER ROANOKE TRANSIT COMPANY A RESOLUTION PROVIDING FOR THE PURCHASE OF AUTO LIABILITY AND PHYSICAL DAMAGE INSURANCE COVERAGE FOR THE COMPANY , BE IT RESOLVED by the Board of Directors of the Greater Roanoke Transit Company that the General Manager is authorized on behalf of the Company to purchase auto liability and physical damage insurance coverage with Carolina Casualty Insurance Company at an annual premium of $177,140.00 as more particularly set forth in the report to this Board dated April 16, 1990. ADOPTED by the Board of Directors of Greater Roanoke Transit Company this 16th day of April, 1990. APPROVED: ATTEST: ~ -3. P t>vJv- Mary F~rker, Secretary ,..,. .' 7.',;'~' ~ "'... - -... ~_.'..'_'4_" .. ''''''_-I~ . --_.._-~. ._._-_....~ _.- , '. .....~. 'I ,I :1 ,I I I .1 :1 ;1 'I :' :1 I I I I I VALLEY METRO April 16, 1990 Greater Roanoke Transit Company P.O, Box 13247 Roanoke, Va, 24032 703.982.0305 Board of Directors Greater Roanoke Transit Company Roanoke, Virginia ~ Dear Members of the Board: Subject: Auto Liability and Physical Damage Insurance Coverage I. Backqround: A. Auto liability and physical damage insurance coverage policy with Carolina Casualty expired on April 1, 1990. This coverage provided for losses up to the value of the rolling stock and $5,000,000 for liability losses. B. Quotations for replacement insurance coverage were received from two insurance companies and from the Virginia Transit Liability Pool. A summary of these quotations is attached. C. Replacement insurance coverage was purchased on March 30, 1990 with Carolina Casualty which provided the lowest quotation for this coverage. Purchase was made contingent upon approval of the GRTC Board of Directors. D. Previous annual premium for auto liability and physical damage insurance coverage was $170,903. $180,000 is being budgeted for fiscal year 1991. II. Current Situation: A. Purchase of the replacement insurance coverage requires action by theGRTC Board of Directors. III Issues: A. Need B. Cost ~:fii~~:'.::~'";.':J\l\l_':~~i~:~~,:~:J::~:,:_'<', " . "."-':'.~'='.'O_::'~.~~:~ --~~;;!":":''':''''~''::''-:''-'--'-._'--_"':-__-<':'::'':'''''-:''.J....;..;---:''-';''''''__,_.. .____._.. ::1 " ;, "I :1 ,:1 " :1 'I :1 'J :1 :1 .1 :1 :1 , !I ;1 ,I :,1 t ;1 'I . . -. ._.._---_._----------_.-....--~ ....,."..." , IV. Alternatives: A. Approve the purchase of auto 1 iabi 1 i ty and physical damaqe insurance coveraqe with Carolina Casualty. 1. Need for the coverage is emphasized by the financial risk associated without having such insurance. There is always the potential for a loss and large settlement. The latter could exceed not only the premium but even GRTC's ability to pay. 2. Cost of the coverage is $177,140 for one year and can be funded wi thin the existing and proposed budgets for insurance. B. Do not approve the purchase of auto liability and physical damage insurance coverage with Carolina Casualty. 1. Need for the coverage will not change. There are, of course, other options including gOing without insurance but these options are either more expensive than necessary or they are considered to be too financially risky. 2. Cost will depend on the alternative chosen and on the amount and nature of GRTC's loss experience. V. Recommendation: Adopt Alternative A: Approve the purchase of auto liability and physical damage insurance coveraqe with Carolina Casualty. R7i~~~ted' Step~~~ Manc~ General Manager cc: Vice President of Operations General Counsel Treasurer Secretary Director of Utilities and Operations i'~:~"J~::"'~. _ ';":.._..::.: ~.::~ '.~.: ~_ ; .~""""'7''-':''!":.'''=:''~~''::'''~=~:'''~~':''''_'':'___'_' . 'I I :1 'I 'I I I :1 :1 :1 :1 :1 I 'I I I I I I . '. '... ----- -". .-.-..._..-...__..~._- ,-.._~ .. -. ... ; - --- ,. . ._~ COMPARISON OF COVERAGE QUOTATIONS RECEIVED ANNUAL COST CAROLINA VIRGINIA TRANSIT PROGRESSIVE CASUALTY LIABILITY POOL INSURANCE AUTO LIABILITY $5,000,000 LIMIT $159,171 $155,687 $183,855 PHYSICAL DAMAGE ACTUAL VALUE LIMIT 17,969 21,693 19,636 TOTAL PREt-HUM $177,140 $177,380 $203,491 ~ GREATER ROANOKE TRANSIT COMPANY BOARD OF DIRECTORS Ap r i l 18; 1990 Mr. Stephen A. Mancuso Gene ra l Manage r Valley Metro P. O. Box 13247 Roanoke, Virginia 24032 Dear Mr. Mancuso: Your report recommending adoption of a Revised Private Enterprise Participation Policy and Procedure Manual, was before the Board of Directors of the Greater Roanoke Transit Company at a regular meeting held on Monday, April 16,1990. On motion, duly seconded and adopted, the Board of Directors con- curred in the recommendation. ~::'~.P~ Mary F. Parker Secretary MF P : r a pc: Mr. ,W. Rob er tHe r b e r t, Vi c e Pre sid e n t 0 f Op era t ion s, GR TC Mr. Joel M. Schlanger, Treasurer, GRTC Mr~ Kit B. Kiser ~~ '.:r..~~...l;'~ ;':~::.3~.:ff~:",~;~.;. '.. !';';'-~~~'=--"-"-"""';"'-.:-'--'--.:~";:':;:;;~'_._"::--:"":"":"-___-___l.-:"":'____. +__~._. " "'.. ,~- "-''-'-:'~'''''''''"-''''i')'''C." ,', ,''', ''''" /.0-. ~,~, ill ;.: ~: :.: il ;- ~I "',1 ~: :' ;1 ,:1 ,~I " 11 ;, il :".:1 :' ~I 'I :1 II 11 ,I April 16, 1990 VALLEY METRO Greater Roanoke Transit Company P,O, Box 13247 Roanoke, Va. 24032 703-982-2222 Board of Directors Greater Roanoke Transit Company Roanoke, Virginia Dear Members of the Board: Subject: Adoption of Revised Private Enterprise Policy I. Backqround: A. Final rules regarding Private Enterprise Participation were issued by the Urban Mass Transportation Administration (UMTA) on 12/6/86. B. Private Enterprise Participation Policy which met the UMTA requirements was developed by staff in conjunction with the Fifth Planning District Commission (5PDC). This policy was adopted by the GRTC Board of Directors on October 26, 1987. C. 5PDC approved revi sion to existinq po 1 icy on January 25, 1990. This revision provides that written notice of possible private sector participation opportunities will be sent directly to private sector providers. Changes have been underlined on the attached policy statement for the Board's review. II. Current Situation: A. Revised Private Enterprise Participation Policy must be adopted by the GRTC Board of Directors in order to maintain compliance with UMTA regulations. III Issues: A. Need B. Cost C. Timinq ~?~~'~~'.~.:~~'::'~~'~::f;;::;.~;~:.:l.~ .._::.~ ~:~~:;~=-:::... _ ~.._ ;1 ~I :1 il :1 I I I I :1 :1 I I I , I I I I I '.;"--=--':'-:';~_._- .~-~-- .-- ....--- ~.._._--- --..---. . -.. ---. . ". .. -. ~.... uu_ _'n~....~ _.______._~_.....__.__.. ___ ".! .:-. '~~". , IV. Alternatives: A. Adopt the revised Private Enterprise Participation Policy and Procedure Manual (copy attached) 1. Need is evidenced by the UMTA requirement that transit companies, in conjunction with their local planning agencies, adopt such a policy and procedure manual. 2. Cost of the policy and procedure manual is zero. The encouragement of competition with and among the private sector allows for a cost effective approach to providing services in the future. 3. Timing will permit submission of the policy and procedure manual to UMTA for approval. B. Do not adopt the revised Private Enterprise Participation Policy and Procedure Manual. 1. Need will not change. 2. Cost will not change initially but failure to submit a policy and procedure manual to UMTA could jeopardize future federal funding. 3. Timing will delay submission of the policy and procedure manual until such time as the Board might approve otherwise. V. Recommendation: Adopt Alternative A: Adopt the revised Private Enterprise Participation Policy and Procedure Manual (copy attached). Respectfully submitted, JJ/4o~ Stephen A. ManJ~:: General Manager cc: Vice President of Operations General Counsel Treasurer Secretary Director of Utilities and Operations ~~!;~~~~?JL~..::.~; f''';~I~'.:;~.;: ;_~==-~_...;~ ;.;o_~ 0_ .~. _.__ . __ 11 il I I :1 [I "j !I ;1 il , ~I ': 'I il 'I il 'I I ~I :1 I ~ THE GREATER ROANOKE TRANSIT COMPANY and THE FIFTH PLANNING DISTRICT COMMISSION PRIVATE ENTERP~ISE PARTICIPATION POLICY AND PROCEDURE MANUAL I. INTRODUCTION lilt is UMTA policy that local entities, as part of their transportation planning process, provide reasonable notice to private transportation providers and possible new' business. entrants regarding proposed ser- vices and opportunities for private' transportation providers in order that they may present their views concerning the development of local plans and programs". '-- lilt is UMT A policy that a fair appraisal of private sector views and capabilities be assured by affording private providers an early opportunity to participate in the development of projects that involve new or restructured mass transit services". Grantees can develop their own alternative approach to achieve compliance with the requirements of Section 8(e) of the Urban Mass Transportation Act of 1964, as amended. This section seeks to maximize private enterprise involvement in transit planning activities. Private transportation providers include but are not limited to: taxi companies; private chartered bus service companies; and Section 16(b)(2) private non-profit organizations. II. NOTIFICATION PROCESS When there is a need. to notify private transportation providers: A. Reasonable notice (at least 15 days) 1 . Preparing the TI P 2. Submitting grants B. Ear Iy Notice (at least 30 days) 1 . Developing new service or significant restructu ring of the transit system. 2. Periodic review of existing service. 1 I I ;1 il !I :1 -I .1 ;1 :1 " ;1 :1 I I I I I I I ~ III. ..u~.'.____n__..~_":'~~':'__~.~",_~,,:,,':"~~'. _ .. _ >..:':'::..""~~_ NOTIFICATION PROCEDURE A. Preparing TIP - A public notice will be placed in local newspapers by the fifth . Planning District Commission of the Roanoke Area Metropolitan Planning Organization (5PDC) at least twice in a fourteen (14) day period with at least seven (7) days inter- vening between the advertisements at that time when the 5PDC and the Greater Roanoke Transit Company (GRTC) begin work ort' the transit portion of the Transportation Improvement Program (TIP)". Additionall, one mailed notification to the current list of private sector providers wi II be sent y t e 5 at least fourteen' ,( 14) days prior to such work. This public notice should briefly explain the purpose of the TI P and request that interested private transportation providers wishing to present their views on the development of the local transit plan and program to contact G RTC for further detai Is. Written comments must be received by the 5PDC and/or GRTC within fifteen (15) days after the public notioe first appears in the newspapers. All written comments received will be considered in the development of the TIP, and interested private providers may request in writing that a meeting and/or public hearing be held with representatives of GRTC and the 5PDC to further discuss their view on the transit portion of the TIP before it is formally adop,ted by the 5PDC. B. Submitting Grants - A publ ic notice will be placed in local newspapers at least twice in a fourteen (14) day period with at least seven (7) days intervening between the advertisements when the GRTC prepares its operating and capital grants for submittal to the Urban Mass Transportation Administration (UMT A). Additionally, one mailed notification to the current list of rivate sector providers will be sent at least ( 14) da s rior to suc preparations. his notice must: brie y describe the grant which will be submitted to UMT A; re'quest written comments from interested parties within fifteen (15) days after the first public notice appears in the newspapers; permit examination of the complete grant application at GRTC's office; and, if requested, have a public hearing scheduled by GRTC to discuss the grant application. C. Developing new service or significant restructuring of the system - A PUDIIC notice wi II be placed in lo'cal new;-papers at least twice in a fourteen (14) day period with at least seven (7) days intervening between the advertisements alerting private transportation providers that GRTC, in not less than thirty (30) days after the notice first appears in the newspapers, will be implementing a modification of its transit service to the community (i. e. , either new service or a significant restructuring of the system). Additionally, one mailed notification to the current list of private sector providers will be 2 I I 'I ~ il 'I :1 ;1 , ,:1 11 ;1 ::1 'I ' il 'I r\ :1 'I I I I , Q sent at least fourteen (14) days prior to such advertisements. This notice will request that interested providers seeking to discuss supplying transportation services and/or to submit written comments of the various service modification proposals that should be considered by GRTC, to do so within (15) days after the public notice first appears in the newspapers. I f there is no response from private transportation providers durirm this fifteen (15) day period, the transit authority may, except in the case of a major service reduction, implement its proposal thirty (30) days after the public notice first appears in the newspapers. ' I f there is response from the private provider on provIsIOn of ,this service, GRTC officials must meet and discuss the proposals with representatives of the private provider. Before this m.eeting, an advertisement will run in the local newspaper fifteen (15) days prior to the scheduled meeting with the interested private provider. f\dditionally, one copy of such advertisement will be sent to the private provider at least fifteen (15) days prior to such scheduled meeting. This advertisement will describe in more detail the service proposal and solicit bids of those interested in providing this service. I t wi II announce a date of the meeting with private providers where the details of the service will be discussed. It will also announce a bid closing date. A service decision will be made based on the criteria described in Section V of this report. This service decision by the transit authority may be implemented no sooner than (30) days after the bid advertisement notice appears in the (lewspapers. In the case of a major service reduction proposal, GRTC must place a public notice in local newspapers at least twice in a fourteen (14) day period with at least seven (7) days intervening between the advertisements once a service reduction p'lan -is decided upon by transit authority officials. Additionally, one mailed notification to the current list of rivate sector roviders WI be sent y durin this period. his notice WI announce t at a pu ic hearing wi I be he d no sooner than fifteen (15) days after the public notice first appears in the newspaper to solicit input from interested parties regarding the proposed service reduction. I f no input is received from interested parties at the public hearing, GRTC may implement its service reduction plan as proposed. Otherwise, comments received at the public hearing must be reviewed and evaluated by the transit authority before it implements its service reduction proposal. New service will include the initiation of any completely new service route or the modification of any existing route that is expected to impact the route specific service statistics by at least twenty (20), percent. 3 '~I"' .'." '.'1' " ': .:' I ,', .',; ,~I ljl " [11 I- .:i )1 :,:1 :' " ::1 " II :1 ~I , ;1 :1 :1 ; :1 :1 I , Significant restructuring is any proposed route changes that will affect system wide service characteristics by at least twenty (20) percent. Service characteristics/statistics include but are not limited to: frequency of service, route miles, route hours, number of passengers, farebox revenue and operating costs. In the case that GRTC has the opportunity to provide re-occurring seasonal service modifications, such services shall be subject to the requirements of this subsection. The cessation of these temporary seasonal service modifications, ,however, are not subject to the provisions in this subsection. The requirements of this subsection may be wlilived when major highway and/or bridge construction projects' or restrictions temporari Iy affect the provision of transit s.ervice to the community. I f an emergency situation ever arises where an unexpected financial crisis threatens the ongoing short term provision of all existing public transit service to the area, GRTC officials may initiate immediate service changes in response to the emergency. A public hearing on the matter will be announced in the local newspaper twice in a fourteen (14) day period with at least seven (7) days intervening between the advertisements. Additionall , one mailed notification to the current list of rivate sector providers will be sent during this perio. he notice will, in part, briefly describe the proposed system restructuring and request input from interested private, transportation providers in an attempt to develop a transition plan to ensure the continued long-term provision of service to the public. I f there is interest expressed by private providers in providing the service, an advertisement will run in the loca I newspaper with one copy mailed to the current list of private sector providers describing in more detai I the service that is to be restructured, announce the date of a meeting to be held between GRTC officials and interested private providers, and announce a date for the bid closing. The service decision will be based on the criteria described in Section V of this report. D. Periodic review of exiLling services - On an annual basis a public notice shall be placed in the local newspapers at least twice in a fourteen (14) day period with at least seven (7) days intervening between the advertisements announcing that GRTC will meet with interested private transportation providers to discuss and determine if any existing transit service to the community could be provided more efficiently qy the private sector. Additionally, one mai led announcement to the current list of private sector providers shall be sent during this period. Written requests for such meetings may' be submitted throughout the upcoming year to GRTC. 4 i- il :~I " " \ 11 , ;1 " " :1 :1 'I " 'I . .1 (I ,I :1 :1 I I I :1 I " ~ . . -. '. ~ ____, _ ".c,___._, ~"__n__.':"_.__.__:_._.:,-::::~ ;':"~..:'::::: As a cost saving measure, this annual notice may be incorporated as part of any other public notice that GRTC may publish pursuant to this policy and procedure manual. IV. COMPLAI NTS With respect to complaints received regarding private enterprise participation in the TIP process, the Fifth Planning District Commission. will designate a Boa rd, the Transportation Technical Committee: with private provider representation, to hear the complaint within fifteen (15) days of the hearing. Complaints under the topic of grant submittal, new or significantly restructu red service and periodic review of existing service, will be resolved by a representative of GRTC and a representative of the private provider who filed the complaint, and a neutral, jointly agreed to third party to serve as arbitrator. This neutral arbitrator will be selected from a "pre-dispute" jointly selected board, i.e., the Transportation Technical Committee of the 5PDC. This complaint will be addressed within fifteen (15) days of the filing of the complaint. Decisions rendered by either of the above designated complaint process boards, regarding complaints by private transportation providers, may be further appealed to UMT A. This appeal can be "only upon procedural grounds that the local planning and programming process has not established procedures for the maximum feasible participation of private transportation providers consistent with Section 8(e) and the spirit of this policy; or that local procedures were not followed; or that the local process does not provide for the fair resolution of the disputes. Private transportation providers can file their appeal with UMTA at the following address: Mr. Sheldon Kinbar Regional Administrator United States Department of Transportation Urban Mass Transportation Administration 841 Chestnut Street Suite 714 Philadelphia, PA 19107 V. CRITERIA Criteria to be utilized in evaluating public/private service decisions shall include but not be limited to the following: ~:' A. Certification that the provider has or will have the lega I, financial and technical capabi lities to carry out the proposed transportation service. This includes but is not restricted to the following: regulatory approval if the private provider is a regu lated ca rrier (e. g. taxi); proper incorporation as a private non-profit organization 5 :1 I ,I ;1 :1 :1 !I :1 :1 ,I ,I \1 :1 I I I I, I I , VI. >. ;.'~~~'~~~: if the agency is a Section 16(b) (2) provider; financial solvency now and in the near future; insurance coverage; administrative capabi lity to effectively and efficiently run their operation; and trained personnel to properly maintain thei r vehicles. B. The existence or planned implementation of a documented preventative maintenance and, daily safety check program to insure that the'/vehicles are in a safe operating condition. C. That'" vehicle operators have a safe driving record, proper training and have or will complete a defensive driving course. D. That the proposed private service be less expensive to operate than the present or proposed public service based on the fully allocated cost of the s~rvice. Fully al located costs will include all subsidies utilized.' by publ ic providers (e. g. operating subsidies, capital grants~and the use of public facilities). In addition, at least the following ratios should be examined: cost/revenue; cost/passenger; and cost/route mile. E. That the proposed private service offer at least a comparable level of service to the community in terms of convenience and cost as the existing or proposed public service. Factors to consider include but are not limited to: frequency of service; daily hours of service; vehicle accessibility for the elderly and the disabled; and passenger fares, especially nonpeak fares for the elderly and disabled. F. That the provider will comply with in the areas of equal non-discrimination on the basis of Civi I Rights Act of 1964; and, e.l1terprise procurement program. Federal laws and regulations employment opportunity: a handicap; Title VI of the the disadvantaged business DOCUMENTATION Copies of all public notices, written comments of interested providers and minutes of all formal meetings and public hearings on this topic will be retained by GRTC or the SPDC-MPO for a reasonable time period and are open to inspection upon a written request. ( ('" c' 6 , GREATER ROANOKE TRANSIT COMPANY BOARD OF DIRECTORS April 18, 1990 Mr. Stephen A. Mancuso , Gene ra l Manage r Val ley Metro P. O. Box 13247 Roanoke, Virginia 24032 Dear Mr. Mancuso: I am enclosing copy of a Resolution authorizing you to accept bids for furnishings and office and garage equipment upon certain terms and conditions, which Resolution was adopted by the Board of Directors of the Greater Roanoke Transit Company at a regular meeting held on Monday, April 16, 1990. Sincerely, ,() :J.I~ ,,~ Mary F. Parker Secretary MFP: ra pc: Mr. W. Robert Herbert, Vice President of Operations, GRTC Mr. Joe l M. S c h l a,n g e r , T rea sur e r, GR TC Mr. Kit B. Kiser ~~ ~ , BOARD OF DIRECTORS OF GREATER ROANOKE TRANSIT COMPANY A RESOLUTION AUTHORIZING THE GENERAL MANAGER TO ACCEPT BIDS FOR FURNISHINGS AND OFFICE AND GARAGE EQUIPMENT UPON CERTAIN TERMS AND CONDITIONS. BE IT RESOLVED by the Board of Directors of the Greater Roanoke Transit Company that the General Manager is authorized upon receipt of appropriate funding related authorization from the Urban Mass Transportation Administration to accept low bids for specified furnishings and office and garage equipment total- ing $93,136.07 and reject all other bids as more particularly set forth in the report to this Board dated April 16, 1990. ADOPTED by the Board of Directors of Greater Roanoke Transit Company this 16th day of April, 1990. APPROVED: ATTEST: Mr::;-;~kt;. -e~ ~:':~~:~. .' J:__~.~:. '::~:.L~~.~' : '..------:--.."-"~.,-:"".1-l.'..' I I I I I I 'I I I I I I I I I I I April 16, 1990 VALLEY METRO Greater Roanoke Transit Company P,O, Box 13247 Roanoke, Va. 24032 703.982.2222 Board of Directors Greater Roanoke Transit Company Roanoke, Virginia Dear Members of the Board: Subject: Section 3 Funding Grant Application Bids I. Backqround: A. Section 3 funding grant application was submitted to the Urban Mass Transportation Administration (UMTA) in Hay of 1989 so as to secure additional federal funding for the capital purchases needed to fully equip GRTC's new operations, maintenance and administrative facility with furnishings and office and garage equipment. B. State and local funding needed to match the Section 3 funds requested was obtained by GRTC in July of 1989. GRTC has been waiting since this time for UHTA to take action on the Section 3 funding grant application. C. "Letter of No Preiudice" from UHTA vias requested by Hanaqement in anticipation of continued inaction reqardinq the Section 3 fundinq qrant application. This letter would allow GRTC to make the purchases described in the Section 3 funding grant application prior to application approval and to subsequently be reimbursed for these purchases if and when the application is ever approved. D. Bids for the furnishings and equipment were requested by Management in anticipation of receiving the desired "Letter of No Prejudice" and in anticipation of moving into GRTC's new facility in May, 1990. These bids were received on March 5, 1990. II. Current Situation: A. A limited amount of furnishings and equipment by April 30, 1990 if GRTC is to move into its a timely fashion and yet the low bidders will items unless GRTC commits to a purchase. Any prior to at least receiving a "Letter of must be ordered new facility in not order these such commitment No Prejudice", Zi=.:~~.~J:;~>? :~~.. ~~:_'~.~:.':;':: . .' ,~ :1 I I I. I 1 1 1 I I I I I I I I I I I , however, will necessarily mean that the purchases made will not be eligible for reimbursement. III Issues: A. Need B. Funding availability C. Timing IV. Alternatives: A. Authorize the General Manaqer to award purchases to the low bidders, continqent upon GRTC receiving a "Letter of No Prejudice", for those items described on the attached tabulation which, in the discretion of the General Manaqer, are considered necessary for a timely move into GRTC's new facility and further authorize the General Manager to reject all other bids received. 1. Need. is evidenced by the fact that without a 1 imi ted amount of furnishings and equipment, GRTC will either be unable to move into its net., fac i 1 i ty or it wi 11 be relegated to using the old furnishings and equipment presently in its possession. The latter is considered unacceptable. 2. Funding availability exists even under the worst cas e scenario in as much as GRTC already has sufficient State and local funds committed for the purchases which total $93,136.07. If and when UMTA ever approves the Section 3 funding grant application, 75% of this amount would then be reimbursed by UMTA. 3. Timing will ensure that the needed purchases take place immediately upon receipt of a "Letter of No Prejudice". UMTA representatives have indicated that this document should be forthcoming within the next week. B. Do not authorize the General Manaqer to award any purchases with reqard to the bids received. 1. Need will not change. 2. Fundinq availability will not change. 3. Timing will almost assuredly relegate GRTC to moving the old furnishing and equipment in its possession into the new facility. ~~~.'.fJ7\::::'..~~ :~: L~~'~~'~:_.:. . .. _ _. .)1 " " ':1 "1 ;1 I 'I ;1 I :1 ;1 'I ~I ; . :1 'I :1 'I I I I , IV. Recommendation: Authorize the General Manaqer to award purchases to the low bidders, contingent upon GRTC receiving a "Letter of No Prejudice", for those iiems described on the attached tabulation which, in the discretion of the General Manager, are considered necessary for a timely move into GRTC's new facility and further authorize the General Manaqer to reiect all other bids received. Respectfully submitted, ~?/I! ,/ .?li .7lttk Steph n A. Mancuso General Manager c: Vice President of Operations General Counsel Treasurer Secretary Director of Utilities and Operations r~":~:'i~gn~:::~ne:~~;:~::iO::.m Inc. ~ I II ~:I 'I il ~I ,I il il ;1 ;1 .. ,I 'I :1 I I ~.. ITEM NUMBER & DESCRIPTION 1 each CONFERENCE ROOHt CONTINUED: OPEN AREA 2 each 4 each 1 each FILE ROOM 5 each 4 each Commonwealth 750-9~n Round Conference Table Si ze: 48" Di ameter Finish: Contemporary Walnut Accord 1-720-3 3-Seater Sofa Size: 69~"W x 26"d x 31"h Fabric: Grade 29 Finish: Dark Oak (Walnut Match) 1-466 Occasional Table Size: 24~IIW x 30~lId x 20~lIh Finish: Dark Oak with matching laminate top plastic Accord 1-461 Occasional Table Si ze: 50~',\,/ x 24~lId x 16~lIh Finish: Dark Oak with matching laminate top plastic Haskell HLF3642 4-Drawer Lateral File/lock Si ze: 3611\,/ x 1811d x 52-1/8I1h Color: Standard Selections Haskell HLF3622 2-Drawer Lateral File/lock Si ze: 36"w x 1811d x 52-1/8I1h color: Standard Selections 20 each Penco 197025/101887 Shelving Units DAY ROOM 6 each 13000 Series Falcon Tables & Legs 100 each Curvcraft 4008 Contemporary Stack Chairs Si ze: 19"w x 2311d x 31~"h Fabric: Grade A, Grey or Equal Page 3 Va 11 ey Metro I.larch 5, 1990 NET EACH 515.90 594.55 117 . 50 142.45 454.29 270.18 No Bid No Bid 37.13 .u_.:._ .._~..:.:_.-.:...'::-...!._t.:"H"_;~.- : ': .,' _ '....~ . NET EXTENDED ~~ 1,189.10 470.00 142.45 2 , 271. 45 1,080.72 No Bid No Bid 3,713.00 .. . .....--.-.--.-.---..,..- - -- _. - _.._. . ---_.. ------..,-- I I ('. 11 '. '. ..... :."1 " j;1 ~: -: ~.:I'; ~: 1... i...1 .. '. ~ : : 1.1' '. '~I' ~ . ':'1 , , :1 'I ,I '1 '1 .1 I , '. I ,~.' _ " ,:.,'~. ~'~~.~ Page 2 Valley Metro Ma rch 5, 1990 ITEM NUMBER & DESCRIPTION NET EACH NET EXTENDED 13 each Curvcraft 4213 IIExecutive Seriesll Highback Swivel Tilter Size: 2311w x 28"d x 40!2-43!2I1h Fabric: Grade D Finish: Walnut 212.30 2,759.90 13 each Curvcraft 4211 "Executi ve Seri es II Medium back Swivel Tilter Size: 2311w x 2811d x 34-37"h Fabric: Grade D Finish: Walnut 194.70 )($)(. :K 26 each Curvcraft 4200 IIExecutive Seriesll Sled Base Side Chair Size: 2211W x 27"d x 3411h Fabric: Grade D Finish: Walnut 154.00 4,004.00 13 each Commonwealth 850-172 Conference Desk "Alliancellt 938 Center Drawer/Grommets Size: 72"W x 3611d x 2911h Finish: Contemporary Walnut #4 914.10 'K~~ 10 each Commonwealth 750-648 Bookcase, 4 shelf Size: 3611w x 14"d x 4811h Finish: Contemporary Walnut #4 386. 10 x.~)(l 10 each Commonwealth 850-066 IIAlliance" Kneespace Credenza/Gro~net . Size: 6611w x 20lld x 29"h Finish: Contemporary Walnut #4 680.35 ~~ 10 each Commonwealth 750-663 "A 11 i ance" Overhead Hutch modified to enclose and lock work area. Size: 6311w x 1511d x 34"h Finish: Contemporary Walnut #4 717.20 ~~ 13 each FEL-90031 Rack No Bid No Bid CONFERENCE ROOM 4 each Curvcraft 4211 "Executive Seriesll Medium Back Swivel Tilter Size: 23"w x 2811d x 34-37"h Fabric: Grade D Finish: \o1alnut 194.70 778.80 - , TV ROOM 2 each 2 each 2 each . . '....~ -,.~...,..,...,.,.-...,....-_..._-_...+.._=:;-=":: .:----::c. .":-,.;--.- ,..-. -.-:-.;-:.-:- :~-_.:::: ~--:-+ . '. . ... .,-"." .".....~."-- Accord 1-720-3 3-Seater Sofa Size: 69~"\'/ x 2611d x 3111h Fabric: Grade 24 Vinyl Finish: Dark Oak (Walnut Match) Accord 1-466 Occasional Table Si ze: 24!2"W x 30~"d x 20~"h Finish: Dark Oak (Walnut Match) Accord 1-620-1 Lounge Chair Si ze: 25"h x 26"d x 3111h Fabric: Grade 24 Vinyl Finish: Dark Oak (Walnut Match) 4 each TRAINING ROON 16 each 1 each 1 each 2 each RT-4496 81 Conference Table Bevis Rectangle Curvcraft 4211 Medium Back Swivel Size: 2311w x 28"d x 34-37"h Fabric: Grade D Finish: Walnut Til ter 1040 Oevis Freestanding Lecturn 1030 Bevis Video Cabinet 6560 Bevis Bookcases, 30llw x 4211h x 1211d 1 each RECEPTION AREA 2 each 1 each 4 each 1 each Accord 1-720-3 3-$eater Sofa Size: 69~IIW x 2611d x 3111h Fabric: Grade 29 Finihs: Dark Oak (Walnut Match) Accord 1-466 Side Tables Size: 24~IIW x 30~"d x 20~lIh Finish~ Dark Oak (Walnut Match) BR:4 Vogel Peterson Freestanding Silver Enamel Coat Rack FRL1212 Planters 1211 Diameter 1-620-1 Lounge Chair Fabric: Grade 29 Finish: Dark Oak Page 4 Valley Metro Ma rch 5, 1990 NET EACH NET EXTENDED 525.25 1,050.50 117.50 235.00 209.55 419.10 238.83 *~ 194.70 3,115.20 90.63 ~~ 227.43 )0(r1( 79.23 X1C."< 594.55 594.55 117.50 235.00 - 49.00 49.00 No Bid No Bid 228.80 nR An ~~t~~,=~~~~!lt~.:,::!~~~l"L:,::~~~.::':'~-":'-:,:,::,~"~""t...,,...=~:-;~-==~"--_~-"~~..:..~__ .__.._ ':1 " " :1 ,I 'I ;1 " il ~I il il jl :~I ; :1 ~I :1 ,I '1 , :1 1 'I , Total . _._. ._____...,:.:::._.!_:=-_;_.:-~::-.~,-...~.. ~ ._ ;.. 0-,.,1. $22,336.57 if'!~".'~':!!"~'""~-~'=~US-INES~'~:~IRONS ..'", , ;,::1:":3 .; ,,-: :', :1:: ~: . .'.:> .~ ':;.:.,'3 !il:;~' .:.., .f .i:-: .::~: 1': :~. '. . : ~I': :t<... '. ~I: ;'1" " ' :: ,'.~' :,1.' i ' 'I' :'~. " . . .' ':1' :1.: : .' :1": . .' : . ~ '0 ':'1':' ~ .': ; , t. "':"~ :1:,. ; . ~; ; '. :1:' . . .... . >.:".. :. .'..... .'i '..~ 'I: . QTY 13 13 26 13 10 .. . '.. 10 10 * 13 4 1 2 4 1 DESCRIPTION OFFICE X981-740-87: EXEC CHAIRS GO 3 _ WOODSTOCK SERIES X981-740-87: (OF'l') ~TR EXEC CIIAIRS GO 3 - WOODSTOCK SERIES X 981-7 49-00: CIIROMCRAFT WOODSTOCK SERIES SIDE CIIAIR GO 3 52-3672DWO: KIMBALL 36" X72" DESK -1\FFINTITY AMERICAN WALNUT-loll #CCD-3222AD CENTER DRAWER CBC-2748AO: KIMBALL 36" BOOKCASE 4 SHELF 52-2066XWW: CREDENZA* KIMBALL KNEES PACE 5 2-1570HDW: KIMBALL ORGINIZER WI'l'lI DOORS* TilE ADOVE TWO I'l'EMS ARE EXAMPLES. CREDENZA OFFERED SIIOUI,D DE OF SAME DESIGN nU'I' 1'0 INCLUDE CABINE'l' DOORS FOR WORK SURFACE AREA. J:'EL-9 0031: WORCES'l'lm DRIGIIT NICKEl, CIIROMED RACK WI 3 nOOKS CONFERENCE ROOM X 981-740-07: ,TR EXEC CHAIRS GD 3 _, WOODSTOCK SERIES CTI-4SW1\D: KIMnl\Lr. CONFERENCE T1\nLE 40" DIl\M OPEN AREl\ 3 403E: 'l'1I0RNE'l' J !';EA'l'ER 801"1\ GD 11 340.910: 'l'Il0RNET SIDE 'l'1\OLE 340 . 180: 1'1l0RNE'1' OCCAS IONl\IJ '1' 1\OJJ E 52.- .(o7Z.LWW: IC'IM&A&..\. OPERAc'ONA'-.. ~E'1=7 i>ESK -. .-. _.._,._--._-----~-_. ,. .. ...-----.---......". .-- .. .-........____. .__.:....__....:~;...h.-- "...:;:- ,...,..-. : UNI'r EXTENSION 350.00 ~~ 325.00 1C.)Qq( . 239.00 )(~ 892.00 11,596.00 305.00 3;050.00 668.00 6,680.00 782.00 7,820.00 2~_ NO BID 325.00 ~.~ J79.00 379.00 --. . . 1,OBB.OO 1(,~J }(~'XJ ~~ 21Jl, . (J() 322.00 1,140.00 TOTAL $30,665.00 ii' 'I :1 ::1 'I :> ; :'1 il il , ;1 ,I :1 I :1 :1 I I I I I , .'l:'i"'_'W..:'" GREATER ROANOKE TRANSIT COMPANY SUCCESSFUL BIDDERS FROM BID OPENING ON 3/5/90 FOR STORAGE EQUIPMENT VENDOR Abell (Ylllt~('''ul Hq."JI.'N,. +1Vl._ DELIVERY UNIT EXTENDED ITEM 11 QTY. DESCRIPTION DATE PRICE PRICE I I I I 1) 4 Literature bins \-1- w~S I /100.00 I bl/O I OJ I I 2) 1 Hose Storage bin ~'1. I' I $00. co I '500, (10 I I 3) 1 Gasket Cabinet 4-~ /. I 25'71. ()O 12.S9/,ov I I 4) 2 Flammable Cabinet '/-5 /. I LJ ~.s-. J ~) I 9'30.DO I I 5) 14 Storage Cabinet V-5 " I liP b, 00 I 1. S I () . r>o I I 6) 2 Closed Shop Desk 2-3 IoJk..s I ~sO, 00 I 'Iv O.OlJ I I 7) 1 Ladder (4 step) .2'S I' I/S"2.oo I IS 2.. DO I I 1 Ladder (10 step) /. ., I 'lIS- 00 1'1/1:;',00 I I 8) 2 CRack (6 arm) l('b v..I<J I '? 25", 00 I ft,r;o.DO /. ... I I 2 CRack (4 arm) I j{)s', 00 Ita/O.lJO I I 9) 1 Cylinder Rack '3-1{ 'vks 1.$''30.00 I 530.00 /I I I 10) 2 Pallet Rack I 1./2 S. {) v I&'SD.oo (, I I 11) 2 Mobile Platforms If/S.oo I lie >- D,Do I I 12) 10 Shelving Units 2. 1:. ~ k~ I I (, 0 100 I /1000. 00 I I 13) 4 Stools ~ "'-'k5 I is, 00 I /12.00 ~~~#;'~)\~~t.t-,~~:,:;'~,,:.:,:l\;.;-:L~-;::;:. ,.-,_,::"::,,,,',0: ~~::.:;~""-'=..~--=-..:....",,-,--,,;;:;,:_~:;:.....;._~__~~_____.~__. :'~I . .-; /1 .' J :,1 ;1 I ::1 'j :~ ;1 " ;1 ,:1 '. . "I i '~I " ,', ';1 il i :.1 .. ~I ~I ;. ';1 " ',I . ~-- ..--'----------__~_. ____ :____n_~_":::._____....:...::.:!_i~~-...::;,-:.:.,.'::':.. _,."...; '.;" . '!,'~':;....,:,~, " ITEM 1t QTY. DESCRIPTION DELIVERY UNIT EXTENDED DATE PRICE PRICE 14) 3 W/benches 96x36x34 I I w/maple tops ,2-1 ~K~I ? 10.00 I CJIDO ,DO I I 2 W/benches 72x36x34 II I I w/steel tops I )0'1. DO I LjO?"OO I I 1 W/bench 72x36x34 I I w/steel tops and I' I ~ 'I I 2 drawers I 2..00 I -<'{LOO ., I I 15) 1 Modular W/bench I 550.00 I 150,'00 I I 16) 8 Service Carts '1 -'-I \ovkj I / b 0 .00 I I~~O,DO , , I I 17) 1 Self Dump Hopper I if 00,00 I YOO. 00 I I 18) 1 Pallet Jack I I I I 19) 1 Platform Truck I I I I 20) 1 Personnel Platform ~-Swk~I (P9.ov I lo5/, ov I, I I 21) 1 Cylinder Cart I I ';lP. 0 0 I 11<0. 0 0 " I I 22) 13 36x24x87(7 shelves) I 1'10,0 L) I 4g1D,OD " I I 39 36x18x87(10 shelves) I 2,)~, OD I lOt 125',00 I I 19 36x18x87(10 shelves) " I :ZOO, DO IS,%OO(Oo ( I I I 20 36x18x87(9 shelves) I/so.OQ I 1 & 00 , 00 I TOTAL $ '38. ~102. ,,00 , ~~~~'?~_~t3!~r.~}:'A-,:"J_,..i :.:.....:.~!"_ci.::.-:.:....0~i.:!::~~~______;.:.._....:....:---l-~____ U~. ,;\;'." ;.,~f';;~ ' :I~rj; '. :<,:;;:.~ ',:;;:f: t!:\,:~~ '; :.".' :::~'.: ':0': il"..r,;: .. '-::~ ~.~::. .:' . : ~\ ' , ...<...; :'1' :::::..:, . ....:.. , . .'", I' . -'.-;.:. '. ..1(:;';: .',<;:r rt. " ' :.:. '. . .~. '::I"",}.,:: ;, . .. ::.~.. ';:I:}';:;:~"': , ~ ' " . ~ . . ,"... .,' ":.,'''' . 'i'l: 'I:'!,;];':' . ..'..... :I;'}'.:::;~ ': : .". ... .... . :"1'-:::':.::: ,:,' , . .e:. .' ;' . ..~. , .~: 1 : . ::j :::>: :I":';::~': . - '0 .. "'I:<':;.>~..;:'; , '. .'. ,:>~~:> \, ::' ':1'::\\:;.': ~ . . . . . . : ...... '.; :<<';:::~::' 'I:;j:;:::" , . .>~::' '.~. .: - "- '. .... .. QTY 5 4 20 6 6 100 2 2 2 4 16 1 1 2 abal material hangling ine DESCRIPTION FILE ROON 1415-L1: FILES 4 DRJ\WER 3611 Ll\'l'ERl\L 1418-Ll: FILES 2 DRJ\\'lER 36" Ll\'l'ERAL 197025/101887: PENCO 36" X 0711 X 1811 COMMERICAL GRJ\DE STEEL SHELVING UNITS DAY ROOM 13000 SERIES FALCON 4211 X 42" LAMINATE TOP Tl\OLE - W/SINGLE BORDER " 4 CORDOVAN VINYL EDGE. INSIDE TOP - WILSONl\RT BRITTANY BLUE "0321-6 BORDER - Nl\TURl\L ALBOND #030-1 BASE 4 LEGS BEV G-812 CON'l'EMPORARY STACKING CHAIRS GRAY TV ROOM 3403E: TIIORNET 3 SEl\'l'ER SOFl\ GD 11 340-918: 'l'1I0HNE'l' SIDE 'l'ABLE 3401: '!'1I0HNE'!' TJOUNGE CIIAIn GO 12 'l'nl\INING HOOM RT-4496: 8' CONfERENCE BEVIS REC'J'ANGT,E '1' l\U IrE - X 981-740-87: ,JR EXEC CIIl\IRS GO 3 _ WOODSTOCK SERIES 1040: /lEVIS FHEES'l'ANDING J..f::C'l'UHN 1030: nEVIS VIDEO Cl\BINET 6560: BEVIS BOOKCl\SES 30 n\</ X 11 2 n II X 12nD UNIT .. ...,.....' -.----- .. ....---.-.. ..._--..--. --.. . - \~"d_:'~..:; EXTENSION I qO() ,.. '&- fO~' - ~ l{ _ '::> oro,~ b I'-fY-- 1p~:~~~.;:1~i::":'-:-7.1~)';',:'': \:'i_.~ "'::~~_'~~:4~~::i.:::-:::-=..:.~:.........;.....:.~..:...__...:..~....a.:.:~_..:~_~_._....~ . .._ ':1:, ':":';'.' "~i . ; .': .".... .'. L;.: .T ~~.:.. ~.. . ':1" ',;~ .~;~:: 'i ~ " ,.'v ... '. . . ; " . " , :'I'\j. ~':' ~ , ".'. " .' " 'I . -. , , .. .. '. ,... .'. '.: : ':'. . ; "i .~:: . : , : I':,;:;<?i ',~ . ., ..' ., ..::--. '.>':.-. ... :I:"..)':~/:)! . ... ..:,. ,- :, ,:..~} ::;~:~ ~.:: . , , 'I' ..; :.t:\' ~, '. ~: .'.. ::~. ,~: .Q!! DESCJUP'l'ION RECEEP'l'ION 1\ru~l\ ... _._.~ .-..__.,--._,.~ .... .~---_.._--- RE~ON STATION IDX DESClUPrION 1 PD200: PENCIL DIW'lER 2 FIA 8: FLIPPER OCOR UNIT 4 B "\'1 C01 2 TB84B: TACKD::lARo 4B"\'l mt 1 l<A: ~ ARM ..- .. :1"::': .:.:,~~,; ".. .' '".. ".... . , :.,:::.~/~)~ :1..'..::.;.:: , ... -.- , ........ .: . ~ ',. '; ';,; : . " .... :'I'::':'/':'?:::~ " ',,' ,.' :: ,...,.' :': :. ,'.':--':::>::: :1'.' ;;" .:. '-, -.' ., , '.'.,. .'. .'., '. ;,' '. :f~';:. :,:' ;~I::)'.::i;, :: . . ., ,.. ..t.,.:...,..: ,. "il"':,:';~:';'} ~: . :-':,! .\ .' :. :: :.:.' :.:.~ : ' )1:,":'<' ; ,"" " . :;I::';/{ ;:~.( : .~:~. .,~.:: .j :.:. .:~~. -:. . .:. '~I:':"\'.:: .,~. .' '.'t..:. ... W'.C:{.:: ,',,'M -,: :: . '.:;!. .' .~,~.::;; ..- :. '- ;1"'::::: ...:.'. : . '. .. '. , ..:':'....., \1: :<:~/~ ' ' ~. :~( , . . , ....' .. : . -; '.'. ' .~;. . .'~ ::-.:....:..:. ....... '~'" ...,.... -..-.....,-..-- ---....--.. '" . , ~'" .-. . ....--;. '''''''''. UN I'r (jf ;S )~f ~(JS c ~ 9~-- fX]'ENSTON 3Jo').SU _ dCJou-> S?O /e7J-(f6 ~ ';.!'!_':.o:;> ,:';";:': :..'s.::...:, ~'.:_ I I I I I I I I I I I I I I I I I ,l, .. ,~_~;'=.:~, ~~:::=~:':.~':':""::"'~-'----~""":--:"-~__h__' _~_____._.__________._____._____. c.. __...-_____________....__._ . . . , .--.--.---- '_.:"._.-~'7~' e.: April 16, 1990 Greater Roanoke Transit Company P.O, Box 13247 Roanoke, Va. 24032 703.982.0305 Board of Directors Greater Roanoke Transit Company Roanoke, Virginia Dear Members of the Board: Please reserve space on the Board's agenda for an Executive Session to discuss disposition of publicly held property, specifically a portion of the Campbell Court Transportation Center available for lease, pursuant to 2.1 - 344 (A) (3), Code of Virginia (1950), as amended. Respectfully submitted, , GREATER ROANOKE TRANSIT COMPANY BOARD OF DIRECTORS Apri l 18, 1990 Mr. Stephen A. Mancuso General Manager Valley Metro P. O. Box 13247 Roanoke, Virginia 24032 Dear Mr. Mancuso: I am enclosing copy of a Resoluti6n providing for leasing of cer- tain space in the Campbell Court Transportation Center, upon cer- tain terms and conditions, which Resolution was adopted by the Board of Directors of the Greater Roanoke Transit Company at a regular meeting held on Monday, April 16, 1990. ;::C~':J. -Po-Mv- Mary F. Parker Secretary MF P : r a pc: Mr. W. Robert Herbert, Vice President of Operations, GRTC Mr. Joe l M. S c h l an g e r, T rea sur e r, GR TC Mr. Kit B. Kiser ~~ . ~ , BOARD OF DIRECTORS OF GREATER ROANOKE TRANSIT COMPANY A RESOLUTION PROVIDING FOR LEASING OF CERTAIN SPACE IN THE CAMPBELL COURT TRANSPORTATION CENTER, UPON CERTAIN TERMS AND CONDITIONS BE IT RESOLVED by the Board of Directors of the Greater Roanoke Transit Company that the President and Secretary are authorized to execute and attest respectively in form approved by General Counsel an appropriate lease agreement with the Better Business Bureau of Western Virginia, Inc., for an approximate 2,500 square foot portion of the Campbell Court Transportation Center for a term of five years, with provision for rent credit for capital improvements of $60,000.00 as more particularly set forth in the report to this Board dated April 16, 1990. ADOPTED by the Board of Directors of Greater Roanoke Transit Company this 16th day of April, 1990. APPROVED: ATTEST: ~ -9.P~ Mary F~ker, Secretary ~:~~:c.:-2i::~~'::,:y_,:: :..f;i;~:;::'..:'"-:-t:;,..~-:-z !.-=""'~~:a::'=-:;;L:::'._::-"":':::'-_...;...._~__"1...___~_~___._~.,-- _~_."'__h' ,.' ,. :.-., ...:..., ..._.....~- . .- ,..__,__ ____._ '__n_.__'_,_ _... . [.~"""'! 1 r;""';1 m :~~B~. . .~.. . VALLEY METRO Greater Roanoke Transit Company P,O, Box 13247 Roanoke, Va, 24032 703.982.2222 CONFIDENTIAL April 16, 1990 Board of Directors Greater Roanoke Transit Company Roanoke, Virginia Dear Members of the Board: Subjectl Campbell Court Transportation Center Lease Agreement I. Backqround: A. Transportation Center was opened on March 9, 1987. B. GRTC staff assumed direct retail and/or office space presented the Board with six approved these leases. responsibili ty for leasing the wi thin Campbell Court and has lease agreements. The Board has II. Current Situation: A. One additional lease agreement between GRTC and the Better Business Bureau has been negotiated by staff for Board consideration. The proposed agreement is attached. B. Summary of proposed aqreement is as follows: 1. # Square Feet 2500 with option for additional 1100 2. Term of Lease 5 years 3. Annual Lease Rate $7.50 Year 1 with 5% increase each subsequent year '. -,,;:-\,_, 't .~ , 4. Maximum Rent Credit for Capital Improvements / $60,000 5. Intended Use Office 6. Location Second Floor for the first 2500 Sq. Ft. and First Floor for the Optional 1100 Sq. Ft. III Issues: A. Leqal B. Occupancy C. Timing IV. Alternatives: A. Authori ze the execution, by the Pre s iden t, of the lease aqreement negotiated by staff in a form approved by Legal Counsel. 1. Legal appropriate legal agreement is attached to this report. 2. Occupancy will be 100% of available space. 3. Timinq will permi t occupancy by September 1, 1990, a date by which the Better Business Bureau must vacate its present premises. B. Do not authorize the execution of the lease agreement negotiated by staff. 1. Leqal - appropriate legal agreement is not needed. 2. Occupancy will remain at 74% of available space. 3. Timinq will delay occupancy until such time as the Board might approve otherwise and this delay might preclude the Better Business Bureau from occupying the remaining available space. ,,( ,~...lr..:.:. .,,'.; -.. ~ .'. ......, :--. '. . . ... ...' "'"l"!.-. ,_. ..l'..:.., :: .~,___,_.._._ ....._.. ._.. __......., .l:..__,..._l.. _.___.__.._._... , V. Recommendation: Adopt Alternative A: Authorize the execution, by the President, of the lease 'agreement negotiated by staff in a form approved by Legal Counsel. , j R=:;fJ? ;~itted. St~~~~({1{~o General Manager c: Vice President of Operations General Counsel Treasurer Secretary Director of Utilities and Operations ;;;',?..~~.! .... -:0' <-:.l ~ ':- ,': , .~. '~',~~ . ':., , ~',\ f,-.... ~ ',', . ;.... :: ;'.:,~ " ~.:~- ~ , " ., ,. , .... " .;. ~ :,::: ,.., ~ .:: , "( ': t : ' , , .. ~ ' " , ; : ~ ;'::i .. .~ . I ,... . ': >) :. :- ,:. : :~ .: ~ ~. .... . .;...- .....-',.,';.~r._.,:-., '._._,.._.._ , LEASE AGREEMENT THIS LEASE AGREEMENT, ~ade and executed in duplicate on this day of , 19_, by and between GREATER ROANOKE TRANSIT CO~WANy,hereinafter referred to as "Lessorll, and th~ Better Business Bureau hereinafter referred to as "Lessee"; WHEREAS, the Lessor owns certain properties in Roanoke, Virginia, Commonly referred to as the Campbell Court Transportation Center, hereinafter referred to as the "Center"; and WHEREAS, the lessee desires to lease a portion of the Center and enjoy the use of other common areas incident thereto for the purpose of carrying on it1s business activities NOW, THEREFORE, IN CONSIDERATION of the recitals and mutual Covenants contained herein, the parties hereto agree as follows: 1. Lessor hereby leases to Lessee, subject to and Upon the terms and conditions hereinafter set forth, that certain premises in the Center described as follows: Hereinafter referred to as "Leased Premises" and identified as such on Exhibit "A" which is attached to and made a part of this Lease Agreement. Lessor further covenants to Lessee that for the term of its lease of the Leased Premises, Lessee, its employees, Visitors, invitees, agents aod licensees shall have the right ... .. '., " . :~:.::. .:' ~. -:::'~ . ]~ .: . . .., .'. .,..'.... ;. ;.~:' .,',.:.... '.....'.... '~.',~~~ -::-: .' '., ..... .. ',' '. ..... :..,.... '~oJ. '.': . ...... ',,}.:,.:"j '. ., .. '),' ..'... . ,- -......, '.. ,... ,:.' . .-' '.' :.:; :'. ,". ,. '0 .'. '. .," .;~ : ~ . ,', ,; ~: <~ ..:<: -;?,.',' ',::- : '~ .(-- .'" , .t.. ,:::::? :,:.,.;.) :.:. '. <" :: ~. ... . .:\',-: ::;....' '....... :q ..~~~ :\.:. :'~:~ >. ..~. '., " . , . .' ,\ . '. , '. '" - .....~ ':.:_..~_":.:..,,_w~...::..__.__ _ _._ , of ingress and egress Over and through and the common Use areas of the Center during the normal business hours of operation of the Center as determined in the sole discretion of Lessor. 2. A. Lessee shall have and hold the Leased Premises f6r a term of 5 -years 90 commencing days from the execution of this Lease Agreement by Lessor and Lessee, or upon completion and finishing of the premises for Lessee's intended use, which ever comes first. Lessee agrees and covenants to complete the Premises and make the same ready for occupancy within a maximum of 90 days from date of execution of this Lease Agreement. B. Subject to the mutual agreement of the parties, this Lease Agreement may be extended for one successive period of 5 years Upon such terms and conditions as may be mutually agreed upon. 3. Lessee shall pay to Lessor, as rent, for the use of the Leased Premises described above, the following: Year 1 $7.50 1 sq. ft. Year 2 $7.88 1 sq. ft. Year 3 $ 8 . 27 1 sq. ft. Year 4 $ 8 . 68 / sq. ft. ,~ .' ~', ;' .,..:'.. .;, :'~ - :. :: .... , " ,'. ' ~: ,i ';f .; . .' . :"':f:' .. '; . .. . ~ ....::.. ~ . ,'. . ....: . ~ :.: : '. ...~ ':. '.;. . . .:~ . , .., ~ .,'\ ' ;.. . " ' .' t,;' .... '.. .: ',:-:. , " .. , '. ; 'I . , , .; , " ----;::-:;-::-:--:-:::--:-::-::.-:-:" " Year 5 $ 9 . 11 1 sq. ft. Said rent shall be payable in monthly installments in advance on the first day of each month. 4. Lessee shall make basic capital improvemeots approved by Lessor such as to render the premises suitable for commercial Use. Prior to construction of said improvements, lessee shall provide lessor with a performance bond and labor and material payment bond each in the amount of 100 % of the approved capital improvement amount on bond forms provided by Lessor with a surety on each bond provided by a security company authorized to transact business in the State of Virginia. Attoroey's in fact, executing said bonds shall file with each bond a certified copy of their power of attoroey. Upoo verification of the cost of said improvements satisfactory to Lessor, and submittal of the required performance and labor and material bonds in form acceptable to Lessor, Lessee will qualify for a total rent credit equal to these costs but in no case greater than $60.000.00 Upon satisfactory completion of the obligations hercunder, and after the rent credit hns been eXbnusted, lessee sball begio paYing the rent as described in paragraph J. of ~his Agreement. Notwithstanding the above provision for rent credit, cash rent paid to the Lesser for any month of the Lease Agreement shall oot be less thnnls3.00/sq. ft. x # sq. ft.)/12 and onlv the rent due in excess of this amount shall be offset bv any remaining credit. If"~~:':,:~~(:'~:~:~',-~'f;.::~: .~.~~~.":'>:~~ .~. ,. ' ''''''''.0-:'_'..1 :.~.....d~...'-1...:d;_: :,:'-'-~___ ....... " .-, ;~. .~ . : ,~: , .\ : ~ :;/.J , .:':'~ . .,' ... '-; .':.' , ;.:.::.~ .' '.::, " .:..':-, .::..... .... :.*. '..': ...,; ., '.. ,-, . .;. .:....:. . ..~ .:> . .,.'.: ;. ~ ;:: .'. ..', ,....: " 5. Lessor shall provide the following for the common Use areas: Snow and ice removal, water and sewage, electricity, lighting, heating and air-conditiooing aod aoy other utility service required, pUblic toilets, janitorial and security services, repairs and replacements to the bUilding and grounds during the term of this Lease Agreement. 6. Lessor, or its assignee, will service and maintain the components of the main centralized heating, air-conditioning and other utility services deemed necessary as determined by the sole discretion of the Lessor. 7. Lessor at its sole cost and expense shall provide to the Leased Premises during the term of this Lease Agreement all heat, Water, sewage, electricity, lighting, air-conditioning and other utility services deemed necessary as determined by the sole discretion of the Lessor. 8. Lessee hereby covenants and agrees that the Leased Premises will be used Solely for carrying on it's business activities. , 9. Lessee, at its sole cost and expense, will service and maintain the Leased Premises in good repair, condition and appearance during the term of this Lease, ordinary wear and tear excepted, and LeSsee shall make all non-structural changes of every kind or nature which may be required to be made for any reason in connection with Lessee's Use of the Leased Premises, only after approval by Lessor of such changes. . :. .,.., ~: '" " "'. . '.... 0" . , .: ~ '. ,<:- ..' Within the Leased Premises, Lessee shall keep in good running : :~ :~: order electric wiring, toilets, water pipes, water, gas and electric fixtures; replace all locks, trimmings, glass and . .~ ~. .-. ., ....... :'. plate glass broken during the tenancy, and unstop all water fixtures that may become choked. Lessee shall not make any ~;<f alterations of, additions to or changes in the Leased '~~ :~ Premises or equipment without the prior written consent of .... : Lessor, which consent shall not be unreasonably withheld. ~ :.: " Lessee further covenants and agrees that all signage and the ..... .'. . ~. -: . general appearance of the Leased Premises shall comply with the Lessor's design requirements and shall be subject to the '..~ prior approval of the Lessor, which approval shall not be other materials which negatively affect the general unreasonable withheld. Lessee shall remove any signage or ,', ',' appearance of the Leased Premises in the sole and exclusive . ~ discretion of Lessor. All permanent alterations, changes, Lessor. and improvements, by whosoever made, shall be the property of " ,', 10. Lessee shall permit Lessor or its authorized agents to enter the Leased Premises for the purpose of inspection at provided, however, that such inspections shall not any reasonable time or times during the term of this Lease .":' Leased Premises. unreasonably interfere with Lessee's use and occupancy of the '. .> '; 11. Lessor shall maintain insurance against fire and all .": perils customarily Covered by extended Coverage endorsement in an amount adequate to protect the Lessor for the / " . ,":\ ,: . , ....'. <, " , ., ' ~ ::: .,," ; j" ... " " , , ;', ',f, " '..; " " ~ r .' " " ....v..::.,. '< '~~~'."'" ;..-.i'_-.~r.. ... _......:......_ .._...._ _.._..,_...:.......'_U4._'-.. , replacement value of the Leased Premises and against any and all loss from damage to the building and improvements of which the Leased Premises is a part. Such insurance may be obtained by endorsement to blanket insurance policies, provided that such policies are written by companies of recognized standing. 12. Lessee agrees to pay, and to protect, indemnify and save harmless the Greater Roanoke Transit Company, the City of Roanoke, their officers, agents and employees from and against any and all liabilities, damages, cost, expenses, causes of action, suits, claims, demands, or judgments of any nature Whatsoever, including, without limitation, reasonable attorney's fees, arising from injury to or death of persons or damages to property resulting from Lessee' s leasin~1 of the Leased Premises. Lessee shall, at its cost and expense, obtain ancl maintain during the term of this Lease comprehensive general liability insurance with companies of recognizecl standing, including protection against bodily injury or death liability and property damage liability, providing no less than $1,000,000.00 combined single limit of liability per occurrence, which POlicies shall name the Greater Roanoke Transit Company and the City of Hoanoke as additional insureds, such insurance shall include Coverage for any construction activity described in paragraph four above. The Lessee shall furnish Lessor with ~ certificate or certificates showing the type, amount, effective dates and ":_:.::.~~:' ,~-: ' '.. . , .'.. ."\;: " . "". '.:::. ....\..: ;',:;,) (:~...; ...,.. ...\,1 ....:.. . " ~. . :.~~ ..... \/ ......:.. :;'::~~ ....,.... ", .', ~." ::~:;':~~ ,...,: . 1'.. . ':~": ,,;: ..~ '.. .. .... : .,.. " ...... ., .' " , :;... '." "'..' , ' .i' .. , ~ . .... '.. .,.. '" .' , , I':: ~':: . . . "i'~-:: ...~.~~~..,.,= _'=--".:.:;',=,,_~ __ "' date of expiration of the required insurance policy or policies prior to and for the duration of the occupancy of the Leased Premises. The certificate shall contain substantially the following statement, "'rhe insurance covered by this certificate shall not be cancelled or materially altered, except after thirty (30) days written notice has been received by the Greater Roanoke Transit Company." 13. Lessee shall be responsible for insuring all personal property, equipment, and trade fixtures, and Lessee shall hold Lessor harmless for said items, if destroyed or damaged by fire or otherwise, unless caused by Lessor's negligence. If the Leased Premises are damaged or destroyed in whole or in part by fire or other causality, in the event that Lessor shall determine that repair of the Leased Premises is not feaSible, this Lease shall terminate, and rent shall abate in proportion to the extent Lessee is unable to conduct its business in a normal manner from the date of such damage or destruction. 14. Lessee shall not assign or transfer this Lease in whole or in part, sublet or License the Leased Premises or any part thereof without the prior written consent of Lessor. Lessee acknowledges and agrees that Lessor shall be authorized to assign Lessor's rights, duties, and obligations under this Lease to a third party. 15. 'rhe obI iga tions of the parties hereunder shall be subject to force majeure (which shall include lawful strikes, riots, floods, accidents, ^cts of God, and other causes or '-----------.. . . ., ,,;,::,-:-,,,,.;_:-:~.~':=_":,,~;':"'''".;...~'------------'-~- " . ' ~ " circumstances beyond the control of the party claiming such , ',' force majeure as an excuse) for non-performance of such obligations. 16. It is understood and agreed by and between the Lessor of rent set out in Paragraphs 3 and 4 above, or any part and the Lessee that if default be made in the "timely payment thereof, or in the event of breach by Lessor or Lessee of any of the covenants and agreements herein contained, the , " aggrieved party may serve a written thirty (30) day notice of defaUlt, specifying such default, on the breaching party. If such default is not remedied within said thirty (30) days I,. this Lease Agreement shall automatically end and expire. 17. Lessee agrees to conform to and not to violate laws, ordinances, rules, regulations, and requirements of federal, state, county, municipal, or other governmental authorities and the various departments thereof now existing or 0;. hereinafter created affecting Lessee's Use and occupancy of the Leased Premises. :. ~ 18. Lessee shall, Upon the expiration or termination of this '. '.. thereof to vhich such termination applies in the same Lessor possession of the Leased Premises or any portion Lease in whole or in part, peaceably quit and deliver to '0: condition as of the date of commencement, normal wear and damage caused by fire excepted, and shall promptly cleao up Leased Premises. and remove all personal property and non fixture items on the 19. All fixtures, equipment, improvements, and appurtenances ., . , " ,... . '.\ .~ :" . ~ , ,~ :'<~i , ..,':: : :,~,~ I :. '~~ : ". ! ;. ., " .... . '. .;", "':i . " ..' .', '. :,- .'., .' .::. , " .:: , .!. .: . '. 'J.;;.' .. , ;~ .;.. ~ .:, ~. " . :- .,. ~;-.~":''':'.'-''.~-''=-'''''''~=';''~-~--"",--- --"'-~-'"----~.~'---:-7" ':-.~- , permanently attached to or built into the Leased Premises, whether or not by or at the expense of Lessee, and any personal property of the Lessor or installed by Lessor in the Leased Premises shall be and remain a part of the Leased Premises and shall be deemed property of the Lessor and shall not be removed by Lessee. All movable partitions, other business and trade fixtures, furnishings, furniture, machinery and equipment, communications equipment, and other personal property located in the Leased Premises and acquired by or for the account of Lessee without expense to Lessor may be removed by Lessee at any time during the term hereof, provided that Lessee shall repair any damage to the Leased Premises resulting from such removal to the satisfaction of lessor. 20. Notices given under the terms of this Lease shall be deemed properly served if such notice is mailed by Certified United States Mail, Return Receipt Requested; if to Lessor addressed to General Manager, Greater Roanoke Transit Company, 12th & Campbell Avenue, S.E., P. O. Box 13247, RoanOke, Virginia 24032; and if to Lessee addressed to: Notice mailed in accordance ,.,i th the provisions hereof shall be deemed to have been given as of the date of receipt or the third business day following the date of such mailing, whichever date is earlier. 1i~'~~::':~::U_i.;:~:-:t~:...:..:.~_~_~'.;:"'" .' Y',,;-~, ':..'-"":."_......:.-:~.::.......:...;,:..:..:.-...__~1..,'-.~_I-____,_+~ ,____ _.. _~.____, , :..' .. ~... ,.'.'.. ~; L~ ) :.,.... , ~: :~: ......: ...... .' " ':.... " . .'''':'. .: ::~ ". . .. '. '.',: .~ ' . .',... .\ ~. ,... " . , ' " :..,.. .... . ..: . ::.:, '. " . .. " , , ...,- '---" -+_._-.-----.- .....- , 2l~ Each provision of this Lease shall be deemed to be both a covenant and a condition running with the land unless otherwise provided. 22. If Lessor sells, conveys or passes title to the Leased Premises, the Lessee shall be bound by the terms and conditions herein ~o the new owner of the Leased Premises, and the new owner shall take title subject to this leasehold interest. 23. If any clause or provision of this Lease is or becomes illegal or unenforceable because of present or future laws or rules or regulations of any governmental body or entity, effective during the term of this Lease, the intention of the parties hereto is that the remaining parts of this Lease shall not be affected thereby unless such clause or provision is, in the reasonable determination of both Lessee and Lessor, essential and material to their respective rights, in which event either party shall have the right to terminate this Lease upon thirty (30) days' written notice to the other party. 24. This document, together with Exhibit "A", which shall take precedence over conflicting provisions, if any, of this Lease, constitutes the entire agreement between the parties and supersedes any prior understanding or written or oral agreements between the parties respecting the within subject matter. No changes or modifications of any of the covenants, terms or conditions hereof shall be valid unless in writing and signed by authorized officers of the parties hereto. .r;.:~::;'._~~. :':'" '..2___..- , . ',' :-:'t' ::::~'..~ .:... -.:\, :, '.I, :) ,', " '" ., ..... " ,':: , ,,- ,.';:"'_' #.1",.-_~~~_".,;-.:.~,,~_.,.....::_.:...:..-_______.___:.....____._._ , .. .__d_..,..-,.c-~:-:-7:';;',-:-'-:-_.." , 25. This Lease Agreement shall be binding upon the parties and their successors and assigns. 26. During the performance of this contract, the Lessee agrees as follows: Lessee will not discriminate against any sUbcontractor, employee or applicant for employment because of race, religion, color, sex, or national origin, except where religion, sex, or national origin is a bona fide occupational qualification reasonably necessary to the normal operation of the contractor. Lessee agrees to post in conspicuous places, available to employees and applicants for employment, notices setting forth the provisions of this nondiscrimination clause. Lessee, in all solicitations or advertisements for employees placed by or on behalf of the Lessee, will state that such Lessee is an equal employment opportunity employer. Notices, advertisements and solicitations placed in accordance with federal law, rule or regulation shall be deemed sufficient for the purpose of meeting the requirements of this section. 27. This Lease Agreement shall be governed by and construed in accordance with the laws of the Commonwealth of Virginia. IN WITNESS MIEREOF, the parties hereto have affixed their signatures the day and year first above written. ".' :'~;~ ~:'.:~- j.,!:..':"-_._- . ... : ,\.: . '. '.,. . . :., . . : '.' , .. . '.' :r:~ :) :.,.. : ~..' . :~: ':~.:. ..' "'.. " .. . ,.' "::' . .)~ . .' ~: ::~~: ... . ,,' .... ..... . ~ .~:. ~ .... :..~ . . ...; . ~" : .~ ' . ... :-_.~ . ~:.:. :'::.. " . ;.' '-. '., ,', ::..t ...'. . :::,.-,--,=",,-",,:,," ..:.:0..:.:....::....:..".. ___._._,______ ~_,--:_1.-____.__++. .___ , GREATER ROANOKE TRANSIT COMPANY ATTEST: Mary F. Parker, Secretary ATTEST: (title) approved as to form Assistant General Counsel (Lessor) By Noel C. Taylor, President (Lessee) By (title) .:....:~:'.~ ~;r;~:.___1__ .~ ': . " .~ .:..: .,' .' "".:: :-:'.' ..,: . ,\\ .... ..,.. .... '. >.:~ .'. <0 .~. , . , '. . "-;":-"~~-""""""'~:":.-'~._''':'--:-:-':-__''':'''''';'''':'''':~-'--------,_._.__._._.._--,.-._._..,_______,_ ,___._U'___ , STATE OF VIRGINIA CITY OF ROANOKE The foregoing instrument was acknowledged before me this day of , 19___, by Noel C. Taylor and Mary F. Parker, Secretary, respectively, of Greater Roanoke Transit Company, for and on behalf of said Company. My Commission expires: (SEAL) Notary Public STATE OF CITY/COUNTY OF The foregoing instrument was acknowledged before me this day of 19 by and the and of for and on behalf of said corporation. My Commission expires: (SEAL) ,- , \.. GREATER ROANOKE TRANSIT COMPANY BOARD OF DIRECTORS March 22, 1990 Dr. Noel C. Taylor, President Mr. David A. Bowers Mrs. Elizabeth T. Bowles Mr. Beverly T. Fitzpatrick, Jr. Mr. Robert A. Garland Mr. Howard E. Musser Mr. James O. Trout Dear Mrs. Bowles and Gentlemen: This is to advise you that there will be a meeting of the Board of Directors of the Greater Roanoke Transit Company on Mon.day, March 26, 1.990, at 1:30 p.m., in the Council Chamber. Sincerely, I:) '" ~ .). fIX- J.... Mary F. Parker Secretary MFP: sw pc: Mr. W. Robert Herbert, Vice President of Operations, GRTC Mr. Earl B. Reynolds. Jr., Assistant Vice President of Operations, GRTC Mr. Wi lburn C. Dibling, Jr., General Counsel, GRTC Mr. Mark A. Wil Iiams, Assistant General Counsel, GRTC Mr. Joel M. Schlanger, Treasurer, GRTC Mr. Kit B . K i s e r, D ire c t or , Uti lit i e s and Opera t ion s Mr. Stephen A. Mancuso, General Manager, Valley Metro, P. O. Box 13247, Roanoke, Virginia 24032 .. , GREATER ROANOKE TRANSIT COMPANY BOARD OF DIRECTORS Ap r i 1 12, 1990 Dr. Noel C. Taylor, President Mr. David A. Bowers Mrs. Elizabeth T. Bowles Mr. Beverly T. Fitzpatrick, Jr. .Mr. Robert A. Garland Mr. Howard E. Musser Mr. James O. Trout Dear Mrs. Bowles and Gentlemen: This is to advise you that there will be a meeting of the Board of Directors of the Greater Roanoke Transit Company on Monday, April 16, 1990, at 1:30. p.m., in the Council Chamber. Sincerely, n "-- ~ 1. {-/ ~ Mary F. Parker Secretary MFP: sw pc: Mr. W. Robert Herbert, Vice President of Operations, GRTC Mr. Earl B. Reynolds, Jr., Assistant Vice President of Operations, GRTC Mr. Wilburn C. Dibling, Jr., General Counsel, GRTC Mr. Mark A. Williams, Assistant General Counsel, GRTC Mr. Joel M. Schlanger, Treasurer, GRTC Mr. Kit B. Kiser, Director, Utilities and Operations Mr. Stephen A. Mancuso, General Manager, Valley Metro, P. O. Box 13247, Roanoke, Virginia 24032 ''\ Annual Meeting of the Stockholders Greater Roanoke Transit Company Monday, June 25, 1990 Immediately Following City Council Meeting Agenda 1. Call to Order. 2 . Ro l l C all . 3. Invocation. 4. Pledge of Allegiance to the Flag of the United States of America. 5. Approval of June 26, 1989, Stockholders' minutes. 6. Statement of Purpose. 7. Election of Directors. 8. Adj ournmen t . \'j \~ GREATER ROANOKE TRANS I T COMPANY WAIVER OF NOTICE OF STOCKHOLDERS' MEETING The undersigned, being the Stockholders of Greater Roanoke Transit Company, waive notice of the Annual Stockholders' meeting to be held on Monday, June 25, 1990, immediately following the City Counci l meeting, in the Counci l Chamber of the Ci ty of Roanoke, Municipal Building, 215 Church Avenue, S. W., Roanoke, Virginia. Da t e: . J'~ .J S~ f t) c; () ~ Being the Stockholders of Greater Roanoke Transit Company " GREATER ROANOKE TRANSIT COMPANY STOCKHOLDERS June 21, 1990 Dr. Noel C. Taylor, President Mr. David A. Bowers Mrs. Elizabeth T. Bowles Mr. Beverly T. Fitzpatrick, Jr. Mr. Robert A. Garland Mr. Howard E. Musser Mr. James O. Trout Dear Mrs. Bowles and Gentlemen: This is to remind you of the Annual Meeting of the Greater Roanoke Transit Company Stockholders on Monday, June 25, 1990, immediately following the City Council meeting which commences at 2:00 p.m., in the Council Chamber. I am attaching copy of the minutes of the Annual Meeting which was held on Monday, June 26, 1989. Sincerely, p~ r" j d, Mary F. Parker, CMC/AAE City Clerk MFP: sw pc: Mr. James G. Harvey, II, Council Member-Elect Mr. William White, Sr., Council Member-Elect Mr. W. Robert Herbert, Vice President of Operations, GRTC Mr. Earl B. Reynolds, Jr., Assist~nt Vice President of Operations, GRTC ' Mr. Wilburn C. Dibling, Jr., General Counsel, GRTC Mr. Mark A. Williams, Assistant General Counsel, GRTC Mr. Joel M. Schlanger, Treasurer, GRTC Mr. Kit B. Kiser Mr. Stephen A. Mancuso, General Managert Valley Metro, P. O. Box 13247, Roanoke, Virginia 24032 ---\ ".- ... i , AGENDA GREATER ROANOKE TRANS IT COMPANY June 25, 1990 " 10:00 a.m. Operations, Maintenance and Administrative Facility 1. Call to Order. 2. Ro II Ca l l . 3. Invocation. 4. Pledge of Allegiance to the Flag of the United States of America. 5. Approval of Minutes: Regular meeting of May 29, 1990. 6. President: a. Special Presentation. 7. General Manager: a. Management Letter dated June 9, 1990. b. Financial and Operating Report for the month of May, 1990. 8. Other Business: 9. Adjournment. I 1 I I I I I I 1 I I I I I I I I 7.Q, VALLEY METRO MANAGEMENT LETTER Greater Roanoke Transit Company P.O, Box 13247 Roanoke, Va, 24032 703.982.0305 JUNE 25, 1990 FARE REVISION The fare revision approved by the Board in May will go into effect on Monday, July 16, 1990. Notices describing the fare revision have been placed on all GRTC buses as of today and additional notices will be placed in the media during the week immediately prior to the effective date. In addition, staff has contacted each local agency that purchases passes and tickets from GRTC. Working with these agencies, arrangements are presently being made to exchange (at the new fare. rates) the portions of their previous purchases that aren't used by July 16th. While the general public will not be permitted to exchange previous purchases of passes, the July monthly pass presently being sold for $25.00 and the ten ride punch pass presently being sold for $7.00 will be honored through the entire month of July. This two week "grace period" will be sufficient to allow everyone the opportunity to fully redeem whatever pass they might have purchased previously. The new weekly unlimited ride passes will go on sale beginning July 11th and the new monthly unlimited ride passes will go on sale July 23rd. I I I 1 I I I I I I 1 I I 1 I 1 I I I f' '-~' '" , ' '-". ..",' , . ' rlb. FINANCIAL AND OPERATING REPORT OF SOUTHWESTERN VIRGINIA TRANSIT MANAGEMENT COMPANY, INC. GREATER ROANOKE TRANSIT COMPANY FOR THE MONTH OF MA Y, 1 9 90 I 1 I 1 I I I I I I I I I I I I I I I '~EATER ROANOKE TRANSIT COMPANY O"E{RATlim STATISTICS FOR THE MONTH OF: MAY, 1990 PASSENGER DATA REVENUE PASSENGERS TRANSFERS AVERAGE PASSENGERS/WEEKDAY AVERAGE FARE/PASSENGER SHUTTLE/TOUR PASSENGERS PASSENGERS/MILE PASSENGERS/HOUR FUEL DATA DIESEL FUEL GALLONS USED DIESEL FUEL M.P.G. COST/GALLON MILES OPERATED SCHEDULED MILES SHUTTLE/TOUR MILES SUBTOTAL NON-REVENUE MILES TOTAL MILES OPERATED HOURS OPERATED SCHEDULED HOURS SHUTTLE/TOUR HOURS SUBTOTAL NON-REVENUE HOURS TOTAL HOURS OPERATED OPERATING DAYS WEEKDAYS SATURDAYS TOTAL OPERATING DAYS OPERATIONAL STATISTICS OPER. REVENUE/MILE OPER. COST/MILE OPER. LOSS/MILE OPER. REVENUE/HOUR OPER. COST/HOUR OPER. LOSS/HOUR PASSENGERS ROANOKE CITY SALEM VINTON ROANOKE COUNTY TOTAL PASSENGERS 1990 110,734 31,038 141,772 4,744 0.54 4,684 1. 26 16.22 26,582 3.61 0.56 87,848 808 88,656 7,310 95,966 6,829 114 6,943 2,630 9,573 22 4 26 0.78 2.60 1. 82 7.80 26.01 18.21 99,132 5,159 2,088 4,355 110,734 1989 CHANGE 107,845 26,204 134,049 4,620 0.58 4,088 1. 30 15.80 2.68% 18.45% 5.76% 2.68.% -6.90% 14.58% -3.04% 2.63% 23,853 3.81 0.52 11. 44% -5.24% 7.69% 83,040 908 83,948 7,023 90,971 5.79% -11.01% 5.61% 4.09% 5.49% 6,825 114 6,939 2,335 9,274 0.06% 0.00% 0.06% 12.63% 3.22% 22 4 26 0.00% 0.00% 0.00% 0.82 2.50 1. 67 -4.88% 4.00% 8.98% 8.06 24.49 16.43 -3.23% 6.21% 10.83% WEATHER CLEAR/SUNNY RAINY CLEAR/COOL HAZY/COOL CLOUDY/COOL TOTAL 11 2 8 4 1 26 I I 1 I 1 1 1 I I I 1 I I I I 1 I I I ~, '~ ASSETS CASH ACCOUNTS RECEIVABLE INVENTORY WORK IN PROGRESS FIXED ASSETS ACCUMUL. DEPREC. NET FIXED ASSETS PREPAYMENTS TOTAL ASSETS LIABILITIES ACCOUNTS PAYABLES PAYROLL LIABILITIES TAX LIABILITIES OTHER LIABILITIES TOTAL LIABILITIES CAPITAL CAPITAL STOCK CAPITAL GRANTS RETAINED EARNINGS DEPRECIATION EXPENSE NET PROFIT/LOSS TOTAL CAPITAL BALANCE SHEET AS OF MAY 31, 1990 AS 0F 5/31/90 $345,836.82 $190,545.76 $192,929.69 $5,652,790.76 $7,771,599.23 ($2,739,489.22) $5,032,110.01 $189,355.77 $11,603,568.81 --------------- --------------- $394,321.23 $84,489.78 $7,727.48 $16,499.05 $503,037.54 $5.00 $11,311,553.59 $89,415.36 <$335,052.69) $34,610.01 $11,100,531.27 TOTAL LIABIL. & CAPITAL $11,603,568.81 --------------- --------------- AS 0F 4/30/90 $324,831.43 $219,074.32 $196,460.21 $5,652,790.76 $7,771,292.23 ($2,708,736.39) $5,062,555.84 $208,841.37 $11,664,553.93 --------------- --------------- $441,439.02 $71,019.74 $6,209.89 $17,514.76 $536,183.41 $5.00 $11,299,139.18 $89,415.36 ($304,299.86) $44,110.84 $11,128,370.52 $11,664,553.93 --------------- --------------- % CHANGE 6.47% -13.02% -1.80% 0.00% 0.00% 1.14% -0.60% -9.33% -0.52% -10.67% 18.97% 24.44% -5.80% -6.18% 0.00% 0.11% 0.00% 10.11% -21.54% -0.25% -0.52% I I I I I 1 I I I I I I I I I I I I I \ J VARIANCE REPORT MAY 1990 OPERATING STATISTICS Transfers increased 18.45% over the previous year due to increased 'ridership as well as the schedule change implemented in November 1989. Averaqe Fare/Passenqer decreased by 6.90% in May 1990 from May 1989 due to the use of tickets and passes sold and recorded in the previous month. Shuttle/Tour Passengers increased 14.58% due to an increase in shuttle passengers. Diesel Fuel Gallons Used increased 11.44% over the same period last year due to an indrease in total miles operated. Scheduled Miles increased 5.79% due to the service change implemented in November 1989. Shuttle/Tour Miles decreased in May 1990 due to shorter distances of shuttles run this period than the same time a year ago. Non-Revenue Hours increased 12.63% due to additional travel and check in time associated with the service change. Operatinq Cost Per Hour and Operatinq Loss Per Mile/Hour increased due to an increase in expenses. OPERATING EXPENSES Labor was operators location. over budgeted by 11.46% due to and overtime hours pertaining the hiring of addi tional to the move to the new Utilities were over budgeted by 24.14% due to additional utility services at new location. Miscellaneous Expenses were 52.10% over budget due to the timing of advertising and miscelleanous expenses related to the move into the new I I I I I I I I I I I I I I I I I I I ~ I All Other Expenses either approximated or were substantially less than budgeted. Net Operating Loss was higher than budgeted for the month of May 1990. On a year to date basis, net operating loss was 2.31% less than budgetedl I I I 1 I I I I I I I I I I I I I I I , ~ OPERATING INCOME PASSENGER FARES ADVERTISING REVENUES OTHER REVENUES TOTAL INCOME OPERATING EXPENSES LABOR FRINGES SERVICES MATERIAL & SUPPLIES UTILITIES INSURANCE PURCHASED TRANSPORTATION MISCELLANEOUS RENT TOTAL EXPENSES NET OPERATING LOSS OPERATING SUBSIDIES FEDERAL STATE CITY OF ROANOKE OTHER LOCAL TOTAL OPERATING SUBSIDIES NET INCOME/LOSS PROFIT AND LOSS STATEMENT FOR THE PERIOD 5/01/90 TO 5/31/90 MONTH ACTUAL $61,799.28 $2,000.00 $10,808.03 $74,607.31 $125,653.92 $37,693.58 $14,432.65 $32,395.13 $10,277.32 $18,243.68 $2,000.00 $8,152.81 $100.00 $248,949.09 ($174,341.78) $76,727.58 $60,106.58 $23,565.08 $4,441.71 $164,840.95 ($9,500.83) MONTH BUDGET $60,019.00 $2,000.00 $10,452.00 $72,471.00 $112,739.00 $37,979.75 $18,813.50 $34,733.00 $8,278.50 $17,641.50 $2,000.00 $5,360.00 $100.00 $237,645.25 ($165,174.25) $76,727.58 $60,106.58 $23,565.08 $4,775.00 $165,174.24 ($0.01) VARIANCE $1,780.28 $0.00 $356.03 $2,136.31 $12,914.92 ($286.17) ($4,380.85) ($2,337.87) $1,998.82 $602.18 $0.00 $2,792.81 $0.00 $11,303.84 ($9,167.53) $0.00 $0.00 $0.00 ($333.29) ($333.29) ($9,500,82) % CHANGE 2.97% 0.00% 3.41% 2.95% 11.46% -0.75% -23.29% -6.73% 24.14% 3.41% 0.00% 52.10% 0.00% 4.76% 5.55% 0.00% 0.00% o . 00~o -6.98% -0.20% I I I I I I I I I I I I I I I I I I I ~ I . " PROFIT AND LOSS STATEMENT FOR THE PERIOD 7/1/89 TO 5/31/90 TOTAL INCOME YTD ACTUAL YTD BUDGET VARIANCE % CHANGE $678,876.94 $660,209.00 $18,667.94 2.83% $22,000.00 $22,000.00 $0.00 0.00% $123,221.79 $114,972.00 $8,249.79 7.18% $824,098.73 $797,181.00 $26,917.73 3.38% OPERATING INCOME PASSENGER FARES ADVERTISING REVENUES OTHER REVENUES OPERATING EXPENSES LABOR $1,239,287.98 $1,240,129.00 ($841.02) -0.07~ FRINGES $410,659.07 $417,777.25 ($7,118.18) -1.70% SERVICES $207,333.16 $206,948.50 $384.66 0.19% MATERIAL & SUPPLIES $369,108.77 $382,063.00 ($12,954.23) -3.39% UTILITIES $93,614.79 $91,063.50 $2,551. 29 2.80% INSURANCE $187,798.14 $194,056.50 ($6,258.36) -3.23% PURCHASED TRANSPORTATION $22,375.00 $22,000.00 $375.00 1.70% MISCELLANEOUS $67,085.46 $58,960.00 $8,125.46 13.78% RENT $1,850.00 $1,100.00 $750.00 68.18% TOTAL EXPENSES $2,599,112.37 $2,614,097.75 ($14,985.38) -0.57% NET OPERATING LOSS ($1,775,013.64)($1,816,916.75) $41,903.11 -2.31% OPERATING SUBSIDIES FEDERAL STATE CITY OF ROANOKE OTHER LOCAL $844,003.38 $661,172.38 $259,215.88 $45,232.01 $844,003.38 $661,172.48 ' $259,215.88 $52,525.00 $0'.00 ($0.10) $0.00 ($7,292.99) 0.00% 0.00% 0.00% -13.88% TOTAL OPERATING SUBSIDIES $1,809,623.65 $1,816,916.74 ($7,293.09) -0.40% NET INCOME/LOSS $34,610.01 ($0.01) $34,610.02 ''':~.~'~'-:..~_~2:h';..;.~b.:::'''~:':'~_...:., :- _~___....:...:_.=,_~I;::;=-!~~-::::.1:::':";:~.:..__. _ " .NEWS~---RE[EAsE r;.1 ~ ~~I~-- VALLEY METRO Greater Roanoke Transit Company P.O, Box 13247 Roanoke, Va, 24032 703-982.0305 AGENDA FOR GRTC OPERATIONS, MAINTENANCE AND ADttINISTRATIVE FACILITY DEDICATION CEREMONY JUNE 25, 1990 10.30 AM ..... GREETING OF GUESTS BY BOARD OF DIRECTORS 10:45 AM ..... WELCOME BY PRESIDENT NOEL C. TAYLOR 10:50 AM COMMENTS AND INTRODUCTION OF GUEST SPEAKERS BY ROANOKE CITY MANAGER W. ROBERT HERBERT 10.55 AM ..... KEYNOTE ADDRESS BY VIRGINIA SECRETARY OF TRANSPORTATION JOHN G. MILLIKEN 11.10 AM ..... KEYNOTE ADDRESS BY URBAN MASS TRANSPORTATION ADMINISTRATION DEPUTY ADMINISTRATOR ROLAND J. MROSS 11.20 AM ..... CLOSING REMARKS BY PRESIDENT NOEL C. TAYLOR 11,25 .... RIBBON CUTTING PRESIDENT TAYLOR AND MEMBERS OF THE BOARD 11,30 AM ..... OPEN HOUSE AND TOURS OF FACILITY PROVIDED BY STAFF 12,00 NOON ..... END I;l;'~"":~,, ';';';;:"~;n""".-:';'.:: ':. . ,,:;~.:,'Il. "r..~t...~.. .;.....!.lY.:::..~'~~..;.:..:..._..:.....~::.:.:;:."---'~I"""',:_~._.:.'-...:'_.::._.._;....~.__.____. _ . NEWS--RELEASE r;""; 1 ~ ~~I~ VALLEY METRO GREATER ROANOKE TRANSIT COMPANY OPERATIQNS, MAINTENANCE, AND ADMINISTRATIVE FACILITY Greater Roanoke Transit Company P.O, Box 13247 Roanoke, Va, 24032 703.982.0305 1108 CAMPBELL AVENUE, S.E. ROANOKE, VIRGINIA 24013 CONSTRUCTION TIME: OCTOBER, 1988 THROUGH MAY, 1990 TOTAL FACILITY COST: $5.9 MILLION FUNDING SOURCES. 80% FEDERAL (UMTA) 19% STATE (VDOT) 1% LOCAL (CITY OF ROANOKE) DIMENSIONS. 70,000 SQUARE FEET ON TWO LEVELS CONTRACTOR: BRANCH AND ASSOCIATES ARCHITECTs HAYES, SEAY, MATTERN AND MATTERN VALUE ENGINEERED "STATE OF THE ART" DESIGN INCLUDES: * ABOVE GROUND BUS LIFTS * SEPARATION OF SERVICE AND MAINTENANCE FUNCTIONS * FLUID PUMPING SYSTEM * OIL I WATER SEPARATOR * TWO STORY "FLOOD PROOF" DESIGN * COVERED PARKING FOR 38 BUS FLEET * BACK UP POWER SYSTEM * SECURITY I ALARM SYSTEM * ELEVATOR ACCESS FOR DISABLED FACILITY HOURS. 4:15 A.M. - 10:15 P.M. MONDAY - SATURDAY \-- COMMONWEAL TH OF V I RG I N fA ) ) To -w it: CITY OF ROANOKE ) I, Sandra H. Eakin, Assistant Secretary, and as such Assistant Secretary of the Greater Roanoke Transit Company and keeper of the records thereof, do hereby certify that at a regu- lar meeting of the Board of Directors of the Greater Roa~oke Transit Company held on the twenty-fifth day of June, 1990, MARY F. PARKER was reelected as Secretary of the Greater Roanoke \ Transit Company for a term of one year from the date of your reelection and until your successor has been duly elected and " q ua l i fie s . Given under my hand and the Seal of the City of Roanoke this 18th day of July, 1990. -~/ v' a..d.~ vi. ~+ Assistant Secretary " "..) ..-~" l, ',.'~ GREATER ROANOKE TRANSIT COMPANY BOARD OF DIRECTORS July 18, 1990 Ms. Mary F. Parker Secretary Greater Roanoke Transit Company Roanoke, Virginia Dear Ms. Parker: At the regular meeting of the Board of Directors of the Greater Roanoke Transit Company on Monday, June 25, 1990, you were reelected as Secretary of the Greater Roanoke Transit Company for a term of one year from the date of your reelection and until your successor has been duly elected and qualifies. Enclosed is an Oath or Affirmation of Office which may be admin- istered by the Clerk of the Circuit Court. Please return one copy of the Oath of Office to the undersigned. Sincerely, Va.v...c:A"" \31. t:!:J.~' Sandra H. Eakin"'--~ Assistant Secretary SHE:ra Ene. ~ GREATER ROANOKE TRANSIT COMPANY BOARD OF DIRECTORS July 18, 1990 Mrs. Sandra H. Eakin Assistant Secretary Greater Roanoke Transit Company Roanoke, Virginia De arM r s. Ea kin: At the regular meet ing of the Board of Di rectors of the Greater Roanoke Trans i t Company on Monday, June 25, 1990, you we re reelected as Assista,nt Secretary of the Greater Roanoke Transit Company for a term of one year from the date of your reelection and until your successor has been duly elected and qualifies. Enclosed you will find a Certificate of your reelection Oath or Affirmation of Office which may be administered Clerk of the Circuit Court of the City of Roanoke, located third floor of the Roanoke City Courts Facility, 315 Avenue, S. W. and an by the on the Church Please return one copy of the Oath of Office to Room 456 in the Municipal Building prior to serving in the capacity to which you we r ere e lee t e d . For your information and pursuant to Section 2.1-341.1, Code of Virginia (1950), as amended, I am enclosing copy of the Freedom of Information Act. Sincerely, Mary F. Parker Secretary MFP:ra Ene. '~ COMMONWEALTH OF VIRGI NIA ) ) To -w it: CITY OF ROANOKE ) I, Mary F. Parker, Secretary, and as such Secretary of the Greater Roanoke Transit Company and keeper of the records thereof, do hereby certify that at a regular meeting of the Board o f D ire c tor s 0 f the G rea t erR 0 a no k e T ran sit Co mp any he l don the twenty-fifth day of June, 1990, SANDRA H. EAKIN was reelected as Assistant Secretary of the Greater Roanoke Transit Company for a term of one year from the date of your reelection and until your successor has been duly elected and qualifies. Gi ven unde r my hand and the Seal of the Ci ty of Roanoke this 18th day of July, 1990. Secretary \~ GREATER ROANOKE TRANSIT COMPANY BOARD OF DIRECTORS July 19, 1990 Dr. Noel C. Taylor, President Mr. David A. Bowers Mrs. Elizabeth T. Bowles Mr. Beverly T. Fitzpatrick, Jr. Mr. James G. Harvey, II Mr. Howard E. Musser Mr. Wi II i am Wh i t e, Sr. Dear Mrs. Bowles and Gentlemen: This is to advise you that there will be a meeting of the Board of Directors of the Greater Roanoke Transit Company on Monday, July 23,1990, at 1:30 p.m., in the Coun.cil Chamber, fourth floor of the Municipal Building. Sincerely, - flt0, I ~ ~O.J A"", Mary F. Parker-~)I~ Secretary MFP: sw pc: Mr. W. Robert Herbert, Vice President of Operations, GRTC Mr. Earl B. Reynolds, Jr., Assistant Vice President of Operations, GRTC Mr. Wilburn C. Dibling, Jr., General Counsel, GRTC Mr. Mark .A. Wi lliams, Assistant General, Counsel, GRTC Mr. Joel M. Schlanger, Treasurer, GRTC Mr. Kit B. Ktser, Director, Utilities and Operations Mr. Stephen A. Mancuso, General Manager, Valley Metro, P. O. Box 13247, Roanoke, Virginia 24032 '.\. ",-- AGENDA GREATER ROANOKE TRANS I T COMPANY July 23, 1990 -- 1:30 p.m. Council Chamber 1. Ca II to Order. 2. Ro II Ca II . 3. Invocation. 4. Pledge of Allegiance 5. Approval of Mi nu t e s: 6. General Manager: to the Flag of the United States of America. Regular meeting of June 25, 1990. a. Management Letter dated July 23, 1990. b. Financial and Operating Report for the month of June, 1990. c. A report recommending execution of a license agreement with Employees' Benefit Association of the Southwestern Virginia Transit Management Company. 7. Other Business: 8. Adj ournmen t . I \. I 1 I I I I I I I 1 I I I I I 1 I I RECEIVED CITY C L r.::~ "':; ,~ F f" ~ S :: ~90 I l; :;.. 1~! f ~:.1 BOARD OF DIRECTORS MEETING GREATER ROANOKE TRANSIT COMPANY July 23, 1990 --.I \ GREATER ROANOKE TR1\NSIT COMPANY BOARD OF DIRECTORS July 23, 1990 Dr. Noel C. Taylor Mr. David A. Bowers Mrs. Elizabeth T. Bowles Mr. Beverly T. Fitzpatrick, Jr. Mr. James G. Harvey, II Mr. Howard E. Musser Mr. Wi II i am Wh i t e, Sr. Dear Mrs. Bowles and Gent lemen: - Article V, Officers, of the By-Laws of the Greater Roanoke Transit Company provides that the Board of Directors, prompt ly after their election each year, shall elect a President, one or more Vi ce- Pres i den t s, a Secre t ary, a \ Treasurer and such 0 t her officers as it may deem proper to serve for a term of one year each corrunencing upon the date of their election and until their respective successors are elected and qualify. Presently your officers are: Noel C. Taylor~ President Beverly T. Fitzpatrick, Jr., Vice-President W. Robert Herbert, Vice-President of Operations Earl B. Reynolds, Jr., Assistant Vice-President of Operations Mary F. Parker, Secretary Sandra H. Eakin, Assistant Secretary Joel M. Schlanger, Treasurer James D. Grisso, Assistant Treasurer Jesse A. Hall, Assistant Treasurer Wilburn C. Dibling, Jr., Registered Sincerely, ~~-J, Mary F. Parker Secretary Agent ~' " j , ~ MFP: sw ~.c..., I I I 1 I I I I I I I I I I I I I VALLEY METRO Greater Roanoke Transit Company P.O, Box 13247 Roanoke, Va, 24032 703-982-0305 MANAGEMENT LETTER JULY 23, 1990 CAPITAL GRANT APPROVAL The Section 3 discretionary funding capital grant application submitted by GRTC in May of 1989 was approved by the Urban Mass Transportation Administration (UMTA) on July 3, 1990. The total grant amount approved is $497,364.00 of which UMTA will provide $373,023.00. The remaining $124,341.00 which constitutes the required local matching share was secured by GRTC over a year ago and was used to make certain capital purchases per the conditions of the Letter of No Prejudice received from UMTA on April 30, 1990. GRTC can now seek reimbursement for these purchases and can proceed with solici ting bids for the remaining capital items needed to fully equip its' new facility. Management is extremely pleased with the aforementioned grant approval despi te the fact that the total amount approved does not include funding for the purchase of support vehicles or for the construction of restrooms in Campbell Court. Depending on the bids received for the purchases that were approved, GRTC may have a local matching share in excess of what is needed and this excess could be used to make these purchases without federal participation should the Board so desire. Management therefore also intends to seek bids for support vehicles and for the construction of restrooms in Campbell Court. A full report and recommendation will be provided to the Board for consideration once this process is complete. OPERATING GRANT APPROVALS On May 17,1990, the Virginia Department of Transportation approved an operating grant for GRTC in the amount of $766,120.00 and approval by UMTA of a second operating grant for GRTC in the amount of $940,914.00 is expected by the end of this month. In total, these grant amounts are slightly more than the grant amounts budgeted for fiscal year 1991. They will permit reimbursement of operating expenses incurred between July 1, 1990 and June 30, 1991. I I I ,I 1 ,:1 ,I 11 :1 .'1 ~ .1 :1' ;' \1 .;, " ~ \1 :1 " ;- " ~ " :1 I , .' ~( b. ,) FINANCIAL AND OPERATING REPORT OF SOUTHWESTERN VIRGINIA TRANSIT MANAGEMENT COMPANY, INC. GREATER ROANOKE TRANSIT COMPANY , FOR THE MONTH OF JUNE, 1990 -1':\ ~;I;: .':, " ~,f.I:~ .' ,,,:,, ,~;;~ :,1 'IA,1 [il;; ',', :,' ~' .. I , ;1 . I ;, ':' ;~ , 'I .: ~ 'I ,I ~~: :1 I :1 :: 'i :' I " --, GREATER ROANOKE TRANSIT COMPANY OPERATING STATISTICS FOR THE MONTH OF JUNE, 1990 PASSENGER DATA REVENUE PASSENGERS TRANSFERS SUBTOTAL AVERAGE PASSENGERS/WEEKDAY AVERAGE FARE/PASSENGER SHUTTLE/TOUR PASSENGERS PASSENGERS/MILE PASSENGERS/HOUR FUEL DATA DIESEL FUEL GALLONS USED DIESEL FUEL M.P.G. COST/GALLON MILES OPERATED SCHEDULED MILES SHUTTLE/TOUR MILES SUBTOTAL NON-REVENUE MILES TOTAL MILES OPERATED HOURS OPERATED SCHEDULED HOURS SHUTTLE/TOUR HOURS SUBTOTAL NON-REVENUE HOURS TOTAL HOURS OPERATED OPERATING DAYS WEEKDAYS SATURDAYS TOTAL OPERATING DAYS OPERATIONAL STATISTICS OPER. REVENUE/MILE OPER. COST/MILE OPER. LOSS/MILE OPER. REVENUE/HOUR OPER. COST/HOUR OPER. LOSS/HOUR PASSENGERS ROANOKE CITY SALEM VINTON ROANOKE COUNTY TOTAL PASSENGERS 1990 1989 108,902 106,244 33,146 25,492 142,048 131,736 4,802 4,552 0.57 0.59 2,808 1,050 1. 22 1. 28 16.95 15.45 28,096 24,371 3.59 3.75 0.52 0.51 89,441 83,040 534 1,075 89,975 84,115 10,811 7,160 100,786 91,275 6,426 6,877 109 80 6,535 6,957 2,385 1,841 8,920 8,798 21 22 5 4 26 26 0.76 0.79 2.77 3.59 ' 2.01 2.80 8.55 8.15 31. 33 37.22 22.78 29.07 WEATHER 130,764 CLEAR/SUNNY 5,040 RAINY 1,973 CLEAR/COOL 4,271 HAZY/COOL 142,048 CLOUDY lG.OOL TOTAL CHANGE 2.50% 30.03% 7.83% 5.49% -3.39% 167.43% -4.83% 9.70% 15.28% -4.22% 1.96% 7.71% -50.33% 6.97% 50.99% 10.42% -6.56% 36.25% -6.07% 29.55% 1.39% -4.55% 25.00% 0.00% -3.80% -22.84% -28.21% 4.91% -15.82% -21.64% 21 5 26 . :; ~ I:,',': , :~ ~I: t , I ~, .' I :i ;, ,I :} :1 ,~ ,I " .1 " i. " il " . - ~I :.~ ,; ; I '1 i II :1 -, VARIANCE REPORT JUNE 1990 OPERATING STATISTICS Transfers increased 30.03% over the previous year due to previous service changes which facilitate transfers. Averaqe Passenqers/Weekday increased by 5.49% in June 1990 from June 1989 due to increased ridership. Shuttle/tour Passenqers increased 167.43% due to an increase in the number of shuttle.. Passenqers Per Hour increased 9.70% over the same period a year ago due to increased ridership. Diesel Fuel Gallons Used increased 15.28% over the previous year due to an increase in total miles operated. Scheduled Miles increased 7.71% due to the previous service change. Shuttle Miles decreased 50.33% in June 1990 from 1989 due to shorter shuttle trips scheduled. Non-Revenue Miles increased 50.90% due to previous service change and to training. Scheduled Hours decreased 6.56% over the same period a year ago due to previous service change. Shuttle/Tour Hours increased 36.25% due to number of shuttle trips run in June 1990 than the same period a year ago. Non-Revenue Hours increase 29.55% over the same period a year ago due to additional check-in hours associated with the previous service change and to training. Operatinq Cost Per Mile/Operatinq Cost Per Hour both decreased due to increase of miles and hours operated. Operating Loss Per Mile/Operatinq Loss Per Hour decreased due to an increase in operating revenue. OPERATING REVENUE Passenqer Fares increased 6.71% due to increased ridership. ,~ " .< ~~ [I l~ \1 ~ ~ ~ :1 ;~ '1 : I '. '~ " " I ,; - I I I ,; I I I I I . I ,_ ~":.,,-:..,~,,~ ..._., I,.,. :,,~..~:..,_: , OPERATING EXPENSES Labor was over budget by 10.43% due to the hiring and training of three additional operators and overtime. Services were over budget by 39.10% due to the accrual of the annual auditing fee, tempora~y help associated with the revenue parts inventory and services ~erformed at Campbell Court. Materials and Supplies were over budget by 36.20% due to purchase of equipment replacement and repairs at Campbell Court and new passes for the fare revision. Utilities were over budget for the month of June 1990 due to electric service at both the old and new operations center, and year end accrual of utilities. Miscellaneous expenses were 70.42% over budget due to the timing of advertising and expenses associated with the dedication and open house of new operations center. All Other Expenses either approximated or were substantially less than budgeted. Net Operating Loss was 23.04% over budget for the month of June 1990. On a year to date basis, net loss was as budgeted. I I ,I , I :1 ! :1 il il 11 , :1 ; ;1 , ;1 i !'I , \1 1 , II ; , 11 " . , , tl .: .~ I "' BALANCE SHEET AS OF JUNE 30,1990 ASSETS AS OF 6/30/90 AS OF 5/31/90 % CHANGE CASH $308,227.63 $345,836.82 -10.87% ACCOUNTS RECEIVABLE $143,410.59 $190,545.76 -24.74% INVENTORY $191,740.86 $192,929.69 -0.62% WORK IN PROGRESS $5,699,219.30 $5,652,790.76 0.82% FIXED ASSETS $7,874,168.48 $7,771,599.23 1.32% ACCUMUL. DEPREC. ($2,770,242.05) ($2,739,489.22) 1.12% NET FIXED ASSETS $5,103,926.43 $5,032,110.01 1. 43% PREPAYMENTS $169,870.17 $189,355.77 -10.29% ~'- - - -- ----- -- --- --------------- TOTAL ASSETS $11,616,394.98 $11,603,568.81 0.11% .' ==========_===nD =============== LIABILITIES ACCOUNTS PAYABLES $552,586.63 $394,321.23 40.14% PAYROLL LIABILITIES $34,527.84 $84,489.78 -59.13% TAX LIABILITIES $4,422.03 $7,727.48 -42.78% OTHER LIABILITIES $14,304.80 $16,499.05 -13.30% --------------- --------------- TOTAL LIABILITIES $605,841.30 $503,037.54 20.44% CAPITAL CAPITAL STOCK CAPITAL GRANTS RETAINED EARNINGS DEPRECIATION EXPENSE NET PROFIT/LOSS $5.00 $11,311,553.59 $89,415.36 ($365,805.52) ($24,614.75) $5.00 $11,311,553.59 $89,415.36 ($335,052.69) $34,610.01 0.00% 0.00% 0.00% 9.18% -171.12% TOTAL CAPITAL $11,010,553.68 $11,100,531.27 -0.81% TOTAL LIABIL. & CAPITAL $11,616,394.98 $11,603,568.81 0.11% =============== =============== il I ! :1 i 'I ,I :1 :1 :1 ,I 'I il I , 'I i, I I ~ I I I I ., ,.-'-'-_.,_ ,.___'.. _ .._,___, ,._'"_..:.-".,,":a,._ _.,.:'_.: ~~'''-..'':. ~;_',;..':.+':--"_.!-:: PROFIT AND LOSS STATEMENT FOR THE PERIOD 6/01/9. TO 6/30/90 MONTH ACTUAL OPERATING INCOME PASSENGER FARES ADVERTISING REVENUES OTHER REVENUES $64,046.85 $2,000.00 $10,228.59 TOTAL INCOME $76,275.44 OPERATING EXPENSES LABOR FRINGES SERVICES MATERIAL & SUPPLIES UTILITIES INSURANCE PURCHASED TRANSPORTATION MISCELLANEOUS RENT $124,496.58 $35,635.95 $26,169.67 $47,306.06 $16,192.10 $18,470.68 $2,000.00 $9,134.28 $100.00 TOTAL EXPENSES $279,505.32 NET OPERATING LOSS MONTH BUDGET $60,019.00 $2,000.00 $10,452.00 $72,471.00 $112,739.00 $37,979.75 $18,813.50 $34,733.00 $8,278.50 $17,641.50 $2,000.00 $5,360.00 $100.00 $237,645.25 VARIANCE $4,027.85 $0.00 ($223.41) $3,804.44 $11,757.58 ($2,343.80) $7,356.17 $12,573.06 $7,913.60 $829.18 $0.00 $3,774.28 $0.00 $41,860.07 ($203,229.88) ($165,174.25) ($38,055.63) % CHANGE 6.71% 0.00% -2.14% 5.25% 10.43% -6.17% 39.10% 36.20% 95.59% 4.70% 0.00% 70.42% 0.00% 17.61% 23.04% OPERATING SUBSIDIES FEDERAL $76,727.62 $76,727.59 $0.03 0.00% STATE $59,773.62 $60,106.58 ($332.96) -0.55% CITY OF ROANOKE $3,175.00 $23,565.08 ($20,390.08) -86.53% OTHER LOCAL $4,328.88 $4,775.00 ($446.12) -9.34% TOTAL OPERATING SUBSIDIES $144,005.12 $165,174.25 ($21,169.13) -12.82% NET INCOME/LOSS ($59,224.76) $0.00 ($59,224.76) I I I I \1 ; [I (I " II .. " 'il :' f:1 ~~,'I ,:; ,~ ,;1 " :i ',:1' ',' :. ~ [' ,. ':1 . ,'1 ~ :1 ':~ ~ , '.' , ~... ,.,- --._---~---_._- .-..- :. . _ :-'n' .. _ ~_... _ '_.... "I "....,..' J,;..,.f..';'---~, ~~:-:~..-:= t:'<-t.,':.;:.'~ -, PROFIT AND LOSS STATEMENT FOR THE PERIOD 7/1/89 TO 6/30/90 YTD ACTUAL YTD BUDGET VARIANCE % CHANGE OPERATING INCOME PASSENGER FARES $742,923.79 $720,228.00 $22,695.79 3.15% ADVERTISING REVENUES $24,000.00 $24,000.00 $0.00 0.00% OTHER REVENUES $133,450.38 $125,424.00 $8,026.38 6.40% TOTAL INCOME $900,374.17 -" $869,652.00 $30,722.17 3.53% OPERATING EXPENSES LABOR $1,363,784.56 $1,352,868.00 $10,916.56 0.81% FRINGES $446,295.02 $455,757.00 ($9,461.98) -2.08% SERVICES $233,502.83 $225,762.00 $7,740.83 3.43% MATERIAL & SUPPLIES $416,414.83 $416,796.00 ($381.17) -0.09% UTILITIES $109,806.89 $99,342.00 $10,464.89 10.53% INSURANCE $206,268.82 $211,698.00 ($5,429.18) -2.56% PURCHASED TRANSPORTATION $24,375.00 $24,000.00 $375.00 1. 56% MISCELLANEOUS $76,219.74 $64,320.00 $11,899.74 18.50% RENT $1,950.00 $1,200.00 $750.00 62.50% TOTAL EXPENSES $2,878,617.69 $2,851,743.00 $26,874.69 0.94% NET OPERATING LOSS ($1,978,243.52)($1,982,091.00) $3,847.48 -0.19% OPERATING SUBSIDIES FEDERAL STATE CITY OF ROANOKE OTHER LOCAL $920,731.00 $720,946.00 $262,390.88 $49,560.89 $920,731.00 $0.00 0.00% $721,279.00 ($333.00) -0.05% $282,781. 00 ($20,390.12) -7.21% $57,300.00 ($7,739.11) -13.51% $1,982,091.00 ($28,462.23) -1.44% $0.00 ($24,614.75) TOTAL OPERATING SUBSIDIES $1,953,628.77 NET INCOME/LOSS ($24,614.75) \ GREAtER ROANOKE TRANSIT COMPANY BOARD OF DIRECTORS August 6, 1990 Mr. Stephen A. Mancuso Gene ra l Manage r Val ley Me t r 0 P. O. Box 13247 Roanoke, Virginia 24032 Dear Mr. Mancuso: I am enclosing copy of a Resolution authorizing the execution of a certain agreement with Employees' Benefit Association of the Southwestern Virginia Transit Management Company providing for placement of recreational equipment on company property, upon certain terms and conditions, which Resolution was adopted by the Boa r d 0 f D ire c tor s 0 f the G rea t erR 0 an 0 k e T ran sit Co mp any a t a regular meeting held on Monday, July 23, 1990. Sincerely, J:) ~ :J.f~~ , ~ Mary F. Parker Secretary MF P : r a pc: Mr. W. Robert Herbert, Vice President of Operations, GRTC Mr. Joel M. Schlanger, Treasurer, GRTC Mr. Kit B. Kiser ~ ~:\ BOARD OF DIRECTORS OF GREATER ROANOKE TRANSIT COMPANY A RESOLUTION AUTHORIZING THE EXECUTION OF A CERTAIN AGREEMENT WITH EMPLOYEES' BENEFIT ASSOCIATION OF THE SOUTHWESTERN VIRGINIA TRANSIT MANAGEMENT COMPANY PRO- VIDING FOR PLACEMENT OF RECREATIONAL EQUIPMENT ON COMPANY PROPERTY, UPON CERTAIN TERMS AND CONDITIONS. BE IT RESOLVED by the Board of Directors of the Greater Roanoke Transit Company that the President and Secretary are authorized to execute and attestt respectively, on behalf of the Company, in form approved by General Counsel, an appropriate agreement with Employees' Benefit Association of the Southwestern Virginia Transit Management Company to provide for placement of certain athletic equipment in the Company's new operationst main- tenance and administrative facility with appropriate indemnifi- cation and liability insurance coverage to be provided in form and amount approved by the Company's management for the protec- tion of the Company, and upon such other terms and conditions as are ,deemed appropriate as more particularly set forth in the General Manager's report to this Board dated July 23, 1990. ADOPTED by the Board of Directors of Greater Roanoke Transit Company this 23rd day of JulYt 1990. APPROVED: ATTEST: ~~ar!e~!:~ c, . c... I I I I I I I I I I I I I I I I I VALLEY METRO Greater Roanoke Transit Company P.O, Box 13247 Roanoke, Va, 24032 703-982-0305 July 23, 1990 Board of Directors Greater Roanoke Transit Company Roanoke, Virginia Dear Members of the Board: Subject: License Agreement with Employees' Benefit Association of the Southwestern Virginia Transit Management Company I. Background: A. Employees' Benefit Association of the Southwestern Virqinia Transit Manaqement Company (EBA of SVTMC) was formed in 1988. This Association has no formal relationship to GRTC, ATE Management and Service Company or to Southwestern Virginia Transi t Manage,ment Company which is the employer of the transit system personnel. B. Limited recreational equipment has been provided by EBA of SVTMC within the work place so as to give members something to do during their work breaks or between their work shifts. In the past this equipment has included a television, pool table and pin-ball machines. II. Current Situation: A. Placement of athletic equipment within GRTCs' new Operations, Maintenance and Administrative Facility has been requested by EBA of SVTMC. This equipment will give members the additional option of exercising before, between or after their work shifts as opposed to being limited to the more idle forms of recreation pre sently avai lable to them. The equipment is limited to a basketball hoop; a weight gym; and a stationary bicycle. I I I I I I I I I I I I I I I I I I I . ~ _-.- ~__~q" ... .~, . , ".1 '.' ~.f' .. , B. Approval of EBA of SVTMCs' request by the Board of Directors is needed in that a License Aqreement must be'executed in order to protect GRTC from any liability which may result from the requested athletic activity. III Issues: A. Space B. Cost C. Moral IV. Alternatives: A. Authorize the President to execute an appropriate License Agreement with necessary terms and conditions including indemni f ication and insurance coverage in form and amount approved by GRTC management in order to grant EBA of SVTMCs' request. 1. Space exists within the facility for all of the equipment. From time to time, however, there may be a conflict between the vehicle repair activity taking place and the actual playing of basketball in which case the latter will temporarily not be permitted. 2. Cost of buying, installing and maintaining the equipment will be borne entirely by the EBA of SVTMC as will the cost of the liability insurance required by the License Agreement. In the long term, certain costs presently incurred by GRTC such as the cost of health insurance and the cost associated with sickness have the potential of actually being reduced. 3. Moral will increase. B. Do not authorize the execution of the License Aqreement. 1. Space will not change. 2. Cost will~not change. 3. Moral, at best, will not change. " I I I I I I I I I I I I I I I I I I I ,'"" , '. . . _ _, _ _.n__...___,_~_____,_____. _ _", ,.. ,___, .. \. ' ., .. V. Recommendation: It is recommended that the Board Adopt Alternative "A" which will authorize the President and Secretary to execute and attest an appropriate License Agreement in a form approved by General Counsel to include appropriate indemnification and insurance coverage requirements in form and amount approved by GRTC management. Respectfully submitted, c Vice President of Operations General,Counsel Treasurer Secretary Director of Utilities and Operations ... ..,_,,~ :;:.~:: -':-":t.~ ''''ill!!! "11f -", ,! , ,- MOTION ANDCERTII'ICATIOII WITH RESPECT TO EXECUTIVE SESSION FORM OF MOTION: I move, wi th respect to any Ezecutive Session just concluded, that each Director of the Greater Roanoke Transit Company Board of Directors certify to the best_of his or her knowledge that (1) only public business matters lawfully ezempted from open meeting require- ments under the Virginia Preedom.of Information Act and (2) only such public business matters as were. identified in any motion by which any - Ezecutive Session was convened were heard. discussed or considered by the Greater Roanoke Tran,sit Company Board of Directors. \~ PLEASE NOTE: 1. The foregoing motion shall be made hi open session at the conclusion of each Ezecutive Session. 2. Roll call vote- included in the Board's minutes' is requ i red.N 3. Any member wflobe 1 i eves' there was a, departure from the' requi rement s o( subdivi s ions (J) and (2) of the mot ion shaH. state Drfo.. to the vote the substance of the' departure that. in his, or her judgment, has taken place.. The' statement shaH be recorded in, the minutes' or th.e' Board; of'Directors. 0-2 } ...itL,-'-' , ,..~ Oath or Affirmation of Office State of Virginia, City of Roanoke, to .wit: I, ~}:i.l1j.anl ~.ihi,te ~ 81:'. , do solemnly swear (or affirm) that I wili support the Constitution of the United States, and the Constitution of the State of Virginia. and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a Dirc,ctor of the Great.er Ro~moke Trs.l1sit Company for c, tm71I! of on.'! year and until my SUCc(:;ssor has been duly elected and qu:'11ifies. Subscribed and sworn to before me, this according to the best of my ability, So help me God. w~ '~~~puty Clerk ~~-,/ .,' GREATER ROANOKE TRANSIT COMPANY BOARD OF DIRECTORS July 18, 1990 Mr. Wi II iam Whi te, Sr. Director Greater Roanoke Transit Company Roanoke, Virginia Dear Mr. White: At the regular meeting of the Board of Directors of the Greater Roanoke Transit Company on Monday, June 25, 1990, you were elected as a Director of the Greater Roanoke Transit Company for a term of one year from the date of your election and until your succes~or has been duly elected and qualifies. Ene losed you wi II Oath or Affirmation Clerk of the Circuit third floor of the Avenue, S. W. find a Certificate of your election and an of Office which may be administered by the Court of the City of Roanoke, located on the Roanoke City Courts Facility, 315 Church Please return one copy of the Oath of Office to Room 456 in the Municipal Building prior to serving in the capacity to which you were elected. For your information and pursuant to Section 2.1-341.1, Code of Virginia (1950), as amended, I am enclosing copy of the Freedom of Information Act. Sincerely, ~'1 ~. ~_ Mary F. Parker Secretary MF P : r a Ene. ..,..." - . - '~I" e. COMMONWEALTH OF VIRGINIA ) ) To -w it: CITY OF ROANOKE ) I, Mary F. Parker, Secretary, and as such Secretary of the Greater Roanoke Transit Company and keeper of the records thereof, do hereby certify that at a regular meeting of the Board of Directors of the Greater Roanoke Transit Company held on the twenty-fifth day of June, 1990, WILLIAM WHITE, SR., was elected as a Director of the Greater Roanoke Transit Company for a term \ of one year from the date of your election and until your successor has been duly elected and qualifies. Gi yen unde r my hand and of the City of Roanoke this 18th day of the Sea l '\ July, 1990. '. '.,r. ~ ~."A~ "-~ S e c r e t~ r y ;,:i :;: '~ ~/ ,- \',' 0;'.2 ~ I .,,/ Oath or Affirmation of Office State of Virginia, City of Roanoke, to .wit: I, Ja1Iles G. Hi.1r\:t(~~l;i II , do solemnly swear (or affirm) that I will support the Constitution of the United States, and the Constitution of the State of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me all a Director of the Greater Roanoke. T1:a.nsit Company for a term of one year 1.~nd until my successor has been duly elected and qualifies. according to the best of my ability. So help me God. Subscribed and sworn to before me, this '... -.' 4. ~/ GREATER ROANOKE TRANSIT COMPANY BOARD OF DIRECTORS July 18, 1990 Mr. James G. Harvey, II Director Greater Roanoke Transit Company Roanoke, Virginia Dear Mr. Harvey: At the regular meeting of the Board of Directors of the Greater Roanoke Transit Company on Monday, June 25, 1990, you were elected as a Director of the Greater Roanoke Transit Company for a term of one year from the date of your election and until your successor has been duly elected and qualifies. Enc losed you wi II Oath or Affirmation Clerk of the Circuit third floor of the Avenue, S. W. find a Certificate of your election and an of Office which may be administered by the Court of the Ci ty of Roanoke, loca ted on the Roanoke City Courts Facility, 315 Church P lea s ere t urn 0 n e cop y 0 f the Oa tho f Off ice toR 0 0 m 45 6 i nth e Municipal Building prior to serving in the capacity to which you were elected. For your information and pursuant to Section 2.1-341.1, Code of Vi rginia (1950), as amended, I am enclosing copy of the Freedom of Information Act. Sincerely, ~~~. ~.t.. Mary F. Parker Secretary MFP:ra Enc. ,.' t' ,," I COMMONWEALTH OF VIRGINIA ) ) To-wit: CITY OF ROANOKE ) I, Mary F. Parker, Secretary, and as such Secretary of the Greater Roanoke Transit Company and keeper of the records thereof, do hereby certi.fy that at a regular meeting of the Board of Di rectors of the Grea te r Roanoke Trans it Company he ld on the twenty-fifth day of June, 1990, JAMES G. HARVEY, II, was elected as a Director of the Greater Roanoke Transit Company for a term of one year from the date of your election and until your successor has been duly elected and qualifies. G i ve n un de r my hand and the Seal of the City of Roanoke this 18th day of July, 1990. . ,-, I' ~, " ( ~,- ~.~~~' "- ;] -, "'I " ," , -:. " .." : ,;, ..iL Secretd(ry -"".--',' ". ;.t. , > '". ... I ,'::'!', l \\'~\ ,~) ~ ,,;.... GREATER ROANOKE TRANS IT COMPANY BOARD OF DIRECTORS June 21, 1990 Dr. Noel C. Taylor, President Mr. David A. Bowers Mrs. Elizabeth T. Bowles Mr. Beverly T. Fitzpatrick, Jr. Mr. Robert A. Garland Mr. Howard E. Musser Mr. James O. Trout ,Dear Mrs. Bowles and Gentlemen: This is to advise you that there wi II be a meeting of the Board of Directors of the Greater Roanoke Transit Company on Monday, June 25, 1990, at 10:00 a.m., at the GRTC Operations, Maintenance and Administrative Faci 1 ity, located at 1108 Campbell Avenue, S. E. ;:e::. }. p ~ Mary F. Parker Secretary MFP: sw pc: Mr. James G. Harvey, II, Council Member-Elect Mr. William White, Sr., Council Member-Elect Mr. W. Robert Herbertt Vice President of Operationst GRTC Mr. Earl B. Reynolds, Jr., Assistant Vice President of Opera t ions', GRTC Mr. Wilburn C. Dibling, Jr., General Counsel, GRTC Mr. Mark A. Williams, Assistant General Counsel, GRTC Mr. Joel M. Schlanger, Treasurer, GRTC Mr. Kit B. Kiser, Director, Utilities and Operations Mr. Stephen A. Mancuso, General Manager, Valley Metrot P. O. Box 13247, Roanoket Virginia 24032 ~0 , ( -~ _:..~,~:);~~~:: ".:. , .:., -f"~-'. .~".;,~'.~- ' ""': -";'-'T~ ,,. MOTION AND CERTIFICATION' WITH RESPECT TO EXECUTIVE SESSION FORM OF MOTION: I move, with respect to any Ezecutive Session just concluded, that each Director of the Greater Roanoke Transit Company Board o( Directors certify to the best, of his or her knowledge that (1) only public business matters lawfully ezempted from open meeting require- ments under the Virginia Freedom of Information Act and (2) only such public business matters as were, identified in any motion by which any - Ezecutive Session was convened were heard" discussed or considered' " by the Greater Roanoke Transit Company Board of Directors. ,- PLEASE NOTE: 1. The foregoing motion shall be made in open session at the conclusion of each Ezecutive Session. 2. Roll call, vote included in the Board'. minutes , is requ i red.;~ 3. Any member Who'believes there' was' a departure from the requirement.' of subdivisions (1) and (2) o( the motion shalf stat.'D~for to the vota the substance o( the departure that, in his or her judgment, has taken- place'. The statement shall be recorded in the minutes o( th~ Board of Directors. , \ " GREATER ROANOKE TRANSIT COMPANY BOARD OF DIRECTORS July 20, 1990 Mr. Howard E. Musser, Chairman ) Mr. Robert A. Garland ) Mr. W. Robert Herbert ) Mr. Joel M. Schlanger ) Budget Review Committee Gentlemen: Your report recommending approval of the Fiscal Year 1990-91 Operating Budgers for the GRTC Transit Operation, and the Campbell Court, Market Square and Williamson Road Parking Garages, was before the Board of Directors of the Greater Roanoke Transit Company at a regular meeting held on Monday, May 29, 1990. On motion, duly seconded and adopted, the Board of Directors con- curred in the recommendation. Sincerely, Mary F. Parker Secretary MF P : r a pc: Mr. Stephen A. Mancuso, General Manager, Valley Metro II I I , I I I II II I I I I I I I I I I I 1 I ~. cl.. VALLEY METRO Greater Roanoke Transit Company P.O, Box 13247 Roanoke, Va, 24032 703-982-0305 Hay 29, 1990 Boar.d of Directors Greater Roanoke Transit Company Roanoke, Virginia Dear Member.s of the Board: Subject: FY 1990-91 Operating Operations Budgets for GRTC Transit and Parking I. !3a~J~.gK9und I. A. Boa r d 0 f D ire c tor s ._~'p.i)jl.l.s. e _(L~!1}..~.__!JAc.l.~....fEJg.!1 e.~..J3 u d-9~t__B~ v .t~~t ~qJ:!!m (t te e on J an ua ry 22, 1. g 90 to re v i etl the Ge ne ral "fanage 1'8 proposed operating budgets and provide a report of recommendation to the Board, B. BU5!.9.~...Re~i~w___<;::-2..~.!1liJ~:J:___e~ met on April 4, 1990 to review the ope ra ting budge ts and make ce rtcdn change s as 'de 11 as to in i t i ate a pub 1 i ere vie ~1 and he a r. i n 9 pro c e sse 0 n c 1:: r n ill 9 a possible fare revision (last att.achment to this report). c. rJJJ~_l i g_!:_l"~_Y-,i~J{ 0 f p n r; fl j b ], e far n r n v J s Jon b e ~j a non ^ p 1'1 1 30, 1 99',;\ wit h ntH'V e y t 0 nn ::; 0 n eve l~ y lJ U f:l c\ n d w 1 tilt h e e B t Ei IJ 1 J shin e n t of a special fare revision telephone information line. In total, L85 survey forms and 47 phone calls were received. D. pubJi_g. hearinq~. WI:lre held on Tuesday, Hay 15, 1990, the first. at 3:30 PM and the second at 7100 PM. In total, 37 people attended these hearings. E. B\gl.9~J;._--B~vj,e'^,,,,,:~o..!1!l!!L~J:.:.~:e met dqain on Hay 22, 1990 to continue its review of the operatj,ng budgets and to review the comments received in reg~rd to the possible fare revision. This review resul ted in the recommendati.on to continue using transfe rs (transfer elimination had origJnally been proposed) and to establish a Discount Honthly' Unlimited Ride Pass (original proposal did not include such a pass). ~~-:"';:",' .- I 1 I I I 1 I I 1 I I 1 I 1-' I 1 1 1 I .' '.-:.-01 '-'---=--,":<.-o=':"-:~':"'-'-"-=:'~_______,_--'-_'-""";""'__l.-____n__.,.,___, _.. \ II. Current Situation: A. Budget deficit support from the City of Roanoke general fund for FY 1989-90 is $253,837 plus $28.944 from net parkinq receipts. B. Budget deficit support from the City of Roanoke qeneral fund for FY 1990-91 is requested at $224,605 plus $48,000 from net parkinq receipts. III Conclusion: A. Attached recommended budqets call for the following: 1. Continued transit, ride sharing and parking. services at the same basic levels of service that are currently provided. 2. Transit fare increase as described within the attached recommended transit budget. 3. Parking monthly rate increase as described wi thin the attached recommended parking budget. 4. No short term parkinq rate increase. 5. Increased transit operation expense approximating 5 percent including additional fuel and parts expense. 6. Increased parkinQ operation expense approximating .4 percent. Your approval of the attached budgets is recommended. Respectfully Submitted, ~~ Howard E. Musser, Chairman '--:~,~:' 1 I -\ I I I I I I I I I I I I I I I I I .'~.~'--'-\.':'~_".--,--..;,.....;..';~",-"-,,....~..:._:._.__.. n_.__.__, "h~. __'----.__L.... :;__~__ SYNOPSIS OF GRTC FY 91 TRANSIT OPERATING BUDGET ASSUMING FARE INCREASE A. No change in service. B. Change in fares charged by GRTC as folfows: 1. An increase in the Basic Cash Fare from $.75 to $1.00. 2. Discontinuation of the Basic Ten Ride Punch Pass ($7.00) and replacement with a Basic Weekly Unlimited Ride Pass to be sold for $8.00. 3. An increase in the Discount Cash Fare from $.35 to $.50 with elimination of the time restrictions (9: 00 am to 3: 00 pm Monday through Friday and all day on Saturday only) when discount is allowed. 4. Discontinuation of the Discount Ten Ride Punch Pass ($3.25) and replacement with a Discount Weekly Unlimited Ride Pass to be sold for $4.00. 5. An increase in the Student Ticket Fare from $.40 to $.50. 6. Institution of a Discount Monthly Unlimited Ride Pass to be sold for $14.00. 7. An increase in the Basic Monthly Unlimited Ride Pass from $25.00 to $28.00. 8. No change in the zero charge for children under six years of age. 9. No change in the issuance of free transfers. There has been no change in the fares charged by GRTC since July of 1982. Since that time, the expenses incurred by GRTC in providing service have risen just as the cost of Virtually every 'commodity and service has risen and the increase in these costs alone warrant that a fare increase be implemented. Otherwise, GRTC may be re lega ted to making reductions in se rvice and wi th the reductions in revenue that nccompnny the latter, GTlTC could ci"lnl.ly fall victim to the vicious circle of having to make further reductions in service. ~ According to the CPI-U, the cost of goods in July of 1990 will be 33 percent more expensive than the cost of goods in July of 1982. This increase corresponds exactly to the-maximum increase proposed herein (Basic Cash Fare from $.75 to $1.00). Depending on the type of fare payment method a person selects and the number of times they might ride the bus on a weekly or daily basis, however, a persons fare could conceivably decrease so it is not possible to determine the rate of increase that would be experienced by each person. In total a 8.5 percent increase in revenue is expected ~~:::.-- ._.,~._~_.. 1 "' 1 I I I I I I I I I I I I I I I I I , "".:-""-'-'-::''1'_',=,~J.'--'''':'''-';;::':'''':''_::'':'__......:.....-...~_---,_._.'':.-..l.....____.___.__. with the fare increase proposed herein and it is this figure that best describes the rate of increase that the average patron is ,likely to experience. This increase compares very favorably with, for example, the increase over the past eight years in the cost of operating an automobile (21 percent); and the cost of parking (60 percent). With regard to the specifics denoted above, it should be noted that # 3 is dependent on #1 and #4 is dependent on #2 in as much as regulations require that no more than one-half the amount of the basic fare may be charged for the discount fare. Al though not similarly required, it is still recommended that the time restrictions denoted in #3 be eliminated. Otherwise, the recommendations contained in #4 and #6 cannot be implemented. C. Federal and State subsidy to equal $1,687,484. D. City of Roanoke general fund sUbsidy to decrease from $253,837 to $224,605. Total City of Roanoke subsidy to equal $272,605 with $48,000 of this amount being available from GRTC's parking operations. E. Significant budget changes: 1. Passenger revenue increase due to fare increase. 2. Interest revenue decrease account associated with facility. due the to reduction construction in the capi tal of GRTC's new 3. Other revenue increase due to increased rents at Campbell Court. 4. Fringe benefi ts increase due to increase in health care expense. 5. Services decrease due to a reduction in security service. 6. Materials and supplies increase due to increased fuel and parts expense,. 7. Utilities increase due to increase of electricity consumption expected at new facility. 8. Insurance increase due to additional coverage. - .. ," . . ".':.">",,",'. =--:-,_.-"'"'-....,."--'-~,.'..:,.--'-::....:_-;.----_._..;.,,-.-:...-_'--...:._----- -.-..-". ---,._-,--------_.. " .-.- I "\ 1 GRTC lY 91 TRANSIT OPERATING BUDGET WITH lARE INCREASE I I FY 88 FY 89 FY 90 FY 90 FY 91 \ PROPOSED ACTUAL ACTUAL BUDGET ACTUAL AT PROPOSED VS, FY90 12/31/89 BUDGET BUDGn REVENUES I PASSENGER 736,287 740,839 720,228 370,254 804,429 11.69\ ADVERTISING 20,843 24,000 24,000 12,000 24,000 0,00\ INTEREST 10,171 16,072 13,500 10,294 12,000 -11.11\ I OTHER 52,135 58,177 111,924 58,093 142,944 27,72\ TOTAL REVENUES 819,436 839,088 869,652 450,641 983,373 13.08\ I EXPENSES LABOR 1,262,342 1,321,699 1,352,868 653,493 1,416,156 4. 68\ I FRINGE BENEFITS 405,398 425,725 455,757 227,472 487,317 6,92\ SERVICES 158,074 181,326 225,762 115,771 187,236 -17.06\ MATERIALS & SUPPLIES 369,536 405,150 416,796 211,116 486,143 16,64\ I UTILITIES 107,349 108,059 99,342 43,399 105,681 6,38\ INSURANCE 217,545 198,066 211,698 100,572 224,568 6.08\ MISCELLANEOUS 86,142 73,265 88,320 47,486 88,361 0,05\ I RERT 1,200 1,200 1,200 600 0 -100,00\ TOTAL EXPENSES 2,607,586 2,714,490 2,851,743 1,399,909 2,995,462 5,04\ I SUBSIDIES REQUIRED 1,788,150 1,875,402 1,982,091 949,268 2,012,089 1.51\ I SUBSIDIES FEDERAL 910,582 917,521 920,731 460,365 940,914 2,19\ STAn 605,725 656,172 721,279 360,639 746,570 3.51\ I OTHER LOCAL 71,181 78,943 57,300 22,728 52,000 -9,25\ Cln or ROANOKE FROM PARKING 16,000 16,000" 28,944 14,472 48,000 65.84\ FROM GENERAL lUND 184,662 206,766 253,837 126,918 224,605 -11.52\ I TOTAL CITY 200,662 222,766 282,781 141,390 272,605 -3,60\ TOTAL SUBSIDIES 1,788,150 1,875,402 1,982,091 985,122 2,012,089 1.51\ I NOTE : FY 91 EXPENSES SHOWN ABOVE DO NOT REFLECT THE PORTION OF THE MANAGEMENT FEE PAID BY THE I PARKING OPERATION, WHICH TOTALS $94,200, I I I I I I I I I I I I I I I I I I I I I I . , -..; ."".:_~'.___.w. ~c.,_":.O,,:,,:,:,;".~'_:..::...__,._ _.___._.+._.____.,_-..-t-...,.~_~ ._.._... '\' SYNOPSIS OF GRTC FY91 PARKING OPERATING BUDGET ASSUMING RATE INCREASE A. No change in hours of operation. B. No change in short term rates. C. Long term parking rate increase as follows: 1. Campbell Court Garage - from $38.00 to $40.00 (initial rate was set at $42.00 and Board has already authorized administrative changes up to this amount.) 2. Market Square Garage - from $46.00 to $48.00. 3. Williamson Road Garage - from $38.00 to $40.00. D. Significant budget changes: 1. Short term parkinq revenue increase due to the additional short term parking anticipated. 2. Other revenue increase due to increased interest income. 3. Fringe benefits increase due to increase in heal th care coverage expense. 4. Materials and supplies increase due to additional building maintenance materials. 5. Utilities decrease due to anticipated utility expense. reduction in originally 6. Insurance decrease due to consolidation of insurance package and corresponding reduction in insurance premium. 7. Miscellaneous decrease due to reduction in travel expense. - .. ~~;",." _"oJ-'!~=-<,;.\__.o... ,~_._.._~ _,....._._...,.._--'_._.1__ .'_h,..___.. _....._ ,. I 1 I I I I I I I I 1 I I I I I I 1 I , REVENUES LONG TERK PARKING SHORT TERK PARKING OTHER TOTAL REVENUES EXPENSES LABOR FRINGE BENEFITS SERVICES HATERIALS & SUPPLIES UTILITIES INSURANCE KISCELLANEOUS TOTAL EXPENSES NET RECEIPTS 1 ~ GRTC FY 91 PARKING BUDGET WITH RATE INCREASE FY 88 FY 89 FY 90 FY 90 FY 91 \ PROPOSED ACTUAL ACTUAL BUDGET ACTUAL AT PROPOSED VS, FY90 12/31189 BUDGET BUDGET 265,574 318,785 271,356 136,154 284,928 5,00\ 72,059 77,522 74,200 38,698 79,350 6.94\ 8,095 8,326 11,444 8,312 13,000 13.60\ 345,728 404,633 357,000 183,164 377,278 50 68\ 66,072 76,043 78,558 39,005 80,986 3.09\ 9,828 12,201 14,242 5,995 18,342 28,79\ 121,299 161,177 137,257 65,495 135,478 -1. 30 \ 22,997 19,091 41,535 7,918 46,311 11.50\ 29,211 33, 101 37,838 15,660 32,960 -12.89\ 12,581 8,159 9,825 809 7,500 -23,66\ 4, 736 22,655 8,801 1,858 7,701 -12.50\ 266,724 332,427 328,056 136,740 329,278 0,37\ 79,004 72,206 28,944 46,424 48,000 65,84\ ~ ~l '\ l"l BOARD OF DIRECTORS OF GREATER ROANOKE TRANSIT COMPANY A RESOLUTION AUTHORIZING THE PRESIDENT TO EXECUTE CHANGE ORDER NO.4 TO THE CONTRACT WITH BRANCH & ASSOCIATES, INC., FOR CONSTRUCTION OF THE OPERATIONSt MAINTENANCE AND ADMINISTRATIVE FACILITY. BE IT RESOLVED by the Board of Directors of Greater Roanoke Transit Company that the President is authorized to execute Change Order No.4 to the contract with Branch & Associates, Inc., for construction of the Operations, Maintenance and Administrative Facility to increase the construction contract amount by $35,500.00, for various construction changes resulting in a revised contract amount of $5,240,513.38 and extending the contract completion date to May 4, 1990, as more particularly set forth in the report to this Board dated May 29, 1990, said Change- Order to be in form approved by the Company's General Counsel. ADOPTED by a vote of the Board of Directors the 29th day of May, 1990. APPROVED: ATTEST: M~~~~.t~ ~. L. I I I I I I I I I I I I I I I I 1 VALLEY METRO May 29, 1990 Greater Roanoke Transit Company P'Q, Box 13247 Roanoke, Va, 24032 703-982.0305 Board of Directors Greater Roanoke Transit Company Roanoke, Virginia Dear Members of the Board: Subject: Change Order Number 4 (Final) GRTC Operations, Maintenance and Administrative Facility I. Backqround: A. Construction contract with Branch & Associates Inc. approved by the Board on August 22, 1988 was for $5,075,702.00 with a job contingency of $98,813.00 and 500 calendar days for construction. B. Board of Directors, anticipating the need for additional job contingency funds, authorized in April, 1989 the submission of federal and state capital funding grant applications. The state made a co~mitment to provide $125,754.00 which, when combined with GRTC's capital funds, increased the aforementioned job contingency to $296,427.00. The federal capital funding grant application has still not been acted upon. C. Change orders 1,~ and 3 approved contract amount to $5,205,013.38 calendar days for construction. reduced to S.167,115.70 as stated dated January 22, 1990. by the Board increased the with no change in the 500 'fhe job contingency was in a repor.t to the Board II. Current Situation: A. Branch & Assoc ia te s Inc. is propos ing change order numbe r 4 (final) in an' amount equaling g~~00. 0~ for the various additions and credits that are attached with an extension of the completion date to May 4,1990. III Issues: A. Necessity B. Cost C. Funding availability I I I I I I I I 1 I I I I I I I 1 I I . ;':' .' '-'~'l-_"-'-::-,>,"'''-.:'::.:.o'-'-~''::'''::~'''':--=_':''':''---'-_':''':.__-_..._,..:...-_._t-__''='''''':-'__h_.__ ~, D. Timinq IV. Alternatives: A. Authorize the execution of change order number 4 (final), increasing the construction contract' with Branch & Associates Inc. by $35,500.00 and extending the completion date to May 4, 1990, resulting in a final contract amount equalling $5.240,513.38. 1. Necessity of the additional work performed by Branch & Associates Inc. has been established by the contract architects and management. 2. Cost of the additional work performed and credi ts proposed are reasonable. 3. Fundinq availability exists. 4. Timinq will permit payment. B. Do not authorize the execution of chanqe order number 4 (final). 1. Necessity of the additional work performed by Branch & Associates Inc. will not change. 2. Cost of the additional work performed and the credi ts proposed will remain reasonable. 3. Fundinq availability will not change. 4. Timinq will not permit payment at this time. V. Recommendationl Approve Al ternati ve A: Authorize the execution of change order number 4 (final) in a form approved by General Counsel, increasing the contract wi th Branch & Associates Inc. by $35.500.00 and extending the completion date to May 4, 1990, resulting in a final contract amount equalling $5,240.513.00. Respectfully submitted, c Vice President of Operations General Counsel Treasurer Secretary Director of Utilities and Operations ':;1~ ;-~j' "":'.'; ,. ,~~""..':, ".,_'~, ;c., ,.,-.";,,,-,,-,,".~"..:v-=--:~:::,__.....:.....:..,_~.__.___,.._.:.._.___.__ h"--_..l":'__ ~._.__. _.._..,.. I I I I I I I I I I I 1 I I I I I I I \. FINANCIAL AND OPERATING REPORT OF SOUTHWESTERN VIRGINIA TRANSIT MANAGEMENT COMPANY, INC. GREATER ROANOKE TRANSIT COMPANY FOR THE MONTH OF APRIL, 1990 " , ..-.... .. ~_. . ',. '10. i;~~~?.i'::o.'''''.,~i.~",-'._~;',..'~:_ :....~-~~-"--=."".""=..~-:.~.:::::;.:.~.::..._~~~__,_..:~~~-'-__._._____._. ___._.n___.,.._. _ .___,__.._ I I I I I I I I I I I I I I I I I I I \1 ~EATER ROANOKE TRANSIT COMPANY OPERATING STATISTICS FOR THE MONTH OF: APRIL, 1990 PASSENGER DATA REVENUE PASSENGERS TRANSFERS TOTAL PASSENGER BOARDINGS AVERAGE PASSENGERS/WEEKDAY AVERAGE FARE/PASSENGER SHUTTLE/TOUR PASSENGERS PASSENGERS/MILE PASSENGERS/HOUR FUEL DATA DIESEL FUEL GALLONS USED DIESEL FUEL M.P.G. COST/GALLON MILES OPERATED SCHEDULED MILES SHUTTLE/TOUR MILES SUBTOTAL NON-REVENUE MILES TOTAL MILES OPERATED HOURS OPERATED SCHEDULED HOURS SHUTTLE/TOUR HOURS SUBTOTAL NON-REVENUE HOURS TOTAL HOURS OPERATED OPERATING DAYS WEEKDAYS SATURDAYS TOTAL OPERATING DAYS OPERATIONAL STATISTICS OPER. REVENUE/MILE OPER. COST/MILE OPER. LOSS/MILE OPER. REVENUE/HOUR OPER. COST/HOUR OPER. LOSS/HOUR PASSENGERS ROANOKE CITY SALEM VINTON ROANOKE COUNTY TOTAL PASSENGERS 1990 106,374 30,900 137,274 4,761 0.56 4,317 1. 26 16.65 23,023 4.00 0.64 84,279 840 85,119 7,004 92,123 6,390 167 6,557 2,327 8,884 21 4 25 0.82 2.57 1. 75 8.48 26.58 18.10 126,225 4,611 2,002 4,436 137,274 1989 CHANGE 102,067 24,966 127,033 4,709 0.63 7,800 1. 32 16.01 4.22% 23.77% 8.06% 1.10% -11.11% -44.65% -4.30% 4.01% 21,557 3.95 0.58 6.80% 1. 34 % 10.34% 77,392 1,066 78,458 6,657 85,115 8.90% -21. 20% 8.49% 5.21% 8.23% 6,377 189 6,566 1,804 8,370 0.20% -11.64% -0.14% 28.99% 6.14% 20 5 25 5.00% -20.00% 0.00% 0.93 2.51 1. 58 -11.83% 2.39% 10.76% 9.44 25.46 16.03 -10.17% 4.40% 12.91% WEATHER CLEAR/SUNNY RAINY CLEAR/COOL HAZY/COOL SNOWY TOTAL 10 3 8 4 o 25 ~~:~i'~P.":~;~::',~~~i-:.:.:.~'~;,.'~-' , . '''';''~,~"'":.'!~.''''Ii~_",-:':;:,,C"i:.....,.~:::,.:.::.:.'.;:,:..:::~_.-.c~..:.-...':''',_-----,,;~.",...;._I~"':".__t...;...;:~____ __~,._ I I I I I I I I I I I I I I I I I I I , VARIANCE REPORT APRIL 1990 OPERATING STATISTICS Transfers increased 23.77% over the previous year due to increased ridership as well as the schedule change implemented in November 1989. Averaqe Fare/Passenqer decreased by 11.11% in April, 1990 from April 1989 due to the use of tickets and passes sold and recorded in the previous month. Shuttle/Tour Passengers decreased 44.65% due to fewer shuttles being run in April 1990. Cost/Gallon increased 10.34% due to increased diesel fuel prices in April 1990 over 1989. Scheduled Miles increased 8.90% in 1990 over 1989 due to changes in service routes and one additional weekday. Shuttle/Tour Miles and Hours both decreased in April 1990 over April 1989 due to fewer shuttles and tours in 1990. Non-Revenue Miles increased 5.21% due to one additional weekday in April, 1990. Non-Revenue Hours increased 28.99% due to one additional weekday and the Easter holiday in April, 1990. Operating Revenue respectively due to passes, and ten-ride and hours operated. Per Mile/Hour decreased 11.83% and 10.17% a decrease in the sale of student tickets, monthly passes and to an increase in the number of miles Operating Loss Per Mile/Hour increased due to the reduction in operating revenue and an increase in expenses. OPERATING REVENUES Other Revenues were 5.65% above budget due to interest income and additional rental income at Campbell Court. OPERATING EXPENSES Fringes were over budget by 10.60% due to holiday and vacation pay. Services were over budget by 11.52%' due to a one time payment for ~f::~*i-,~~t:.l:~;~'~:::..::::~~.~~~'.;';. :l:..:, :,,-'"~ o~,j.=~.=t.=-':=':.:..~~_.~.-::..:~_,;..c.:.~'=-':""'-'-J-::.:c.::.~,__._,.._.._ . . .'-._.'--.,.._,-,-- .. ."..r. '.,_......,_ '. ..,-,..' .. I I I I I I I I I I I I I I I I I I I ~exterior painting at Campbell Court. Rent expense was over budget by 750% due the one time lease payment for shop storage units, which have since been purchased. All Other Expenses either approximated or were substantially less than budgeted. Net Operatinq Loss was 2.67% less than budgeted for the month of April, 1990. On a year to date basis, net loss was 3.09% less than budgeted. ',. . ,.'......--::c' ,.,'r,,:~::~'4''-._-<''::;:::C''.~'':'''':'''__~.,__.,__,_.._..._~_ I I I I I I I I I I I I I I I I I I I " PROFIT AND LOSS STATEMENT FOR THE PERIOD 4/01/90 TO 4/30/90 MONTH ACTUAL MONTH BUDGET VARIANCE % CHANGE OPERATING INCOME PASSENGER FARES ADVERTISING REVENUES OTHER REVENUES $62,294.10 $2,000.00 $11,042.25 $60,019.00 $2,000.00 $10,452.00 $2,275.10 $0.00 $590.25 3.79% 0.00% 5.65% TOTAL INCOME $75,336.35 $72,471.00 $2,865.35 3.95% OPERATING EXPENSES LABOR FRINGES SERVICES MATERIAL & SUPPLIES UTILITIES INSURANCE PURCHASED TRANSPORTATION MISCELLANEOUS RENT TOTAL EXPENSES $110,753.80 $112,739.00 ($1,985.20) -1.76% $42,005.23 $37,979.75 $4,025.48 10.60% $20,981.71 $18,813.50 $2,168.21 11.52% $31,997.61 $34,733.00 ($2,735.39) -7.88% $4,161.19 $8,278.50 ($4,117.31) -49.73% $18,470.68 $17,641.50 $829.18 4.70% $2,000.00 $2,000.00 $0.00 0.00% $4,885.71 $5,360.00 ($474.29) -8.85% $850.00 $100.00 $750.00 750.00% $236,105.93 $237,645.25 ($1,539.32) -0.65% ($160,769.58) ($165,174.25) $4,404.67 -2.67% NET OPERATING LOSS OPERATING SUBSIDIES FEDERAL $76,727.58 $76,727.58 $0.00 0.00% STATE $60,106.58 $60,106.58 $0.00 0.00% CITY OF ROANOKE $23,565.08 $23,565.08 $0.00 0.00% OTHER LOCAL $4,230.17 $4,775.00 ($544.83) -11.41% TOTAL OPERATING SUBSIDIES $164,629.41 $165,174.24 ($544.83) -0.33% NET INCOME/LOSS $3,859.83 ($0.01) $3,859.84 ~~~~.2:.!::~~':,:..:..~~:~._"~~::':':'.~.~-.;:, '~....::-:=-'"-'"~~.:~~:..:~_..:..-_.:..:.;~~..:-....:....-____~_. ____....___ ..___ I I I I I I I I I I I I I I I I I I I , PROFIT AND LOSS STATEMENT FOR THE PERIOD 7/1/89 TO 4/30/90 YTD ACTUAL YTD BUDGET VARIANCE % CHANGE OPERATING INCOME PASSENGER FARES $617,077.66 $600,190.00 $16,887.66 2.81% ADVERTISING REVENUES $20,000.00 $20,000.00 $0.00 0.00% OTHER REVENUES $112,413.76 $104,520.00 $7,893.76 7.55% TOTAL INCOME $749,491.42 $724,710.00 $24,781.42 3.42% OPERATING EXPENSES LABOR $1,113,634.06 $1,127,390.00 ($13,755.94) -1.22% FRINGES $372,965.49 $379,797.50 ($6,832.01) -1. 80% SERVICES $192,900.51 $188,135.00 $4,765.51 ' 2.53% MATERIAL & SUPPLIES $336,713.64 $347,330.00 <$10,616.36) -3.06% UTILITIES $83,337.47 $82,785.00 $552.47 0.67% INSURANCE $169,554.46 $176,415.00 ($6,860.54) -3.89% PURCHASED TRANSPORTATION $20,375.00 $20,000.00 $375.00 1.88% MISCELLANEOUS $58,932.65 $53,600.00 $5,332.65 9.95% RENT $1,750.00 $1,000.00 $750.00 75.00% TOTAL EXPENSES $2,350,163.28 $2,376,452.50 ($26,289.22) -1.11% NET OPERATING LOSS ($1,600,671.86)($1,651,742.50) $51,070.64 -3.09% OPERATING SUBSIDIES FEDERAL STATE CITY OF ROANOKE OTHER LOCAL $767,275.80 $601,065.80 $235,650.80 $40,790.30 NET INCOME/LOSS $44,110.84 $767,275.80 $0.00 0.00% $601,065.80 $0.00 0.00% $235,650.80 $0.00 0.00% $47,750.00 ($6,959.70) -14.58% $1,651,742.40 <$6,959.70) -0.42% <$0.10) $44,110.94 TOTAL OPERATING SUBSIDIES $1,644,782.70 :-!~_~.~,t"':'=..:::::E..~:':'~~,-;:-~::~'.~L....~",;..~~~:,"_ .;.:.~... ~-:.:.~..~-~_::.:;:,;~::::..._~~_.....:.___.______.__._,.___._.________u _____,__._ -. ~. . '.. '..,.. -_._'~-._-.-...._-----,-_._.._---,- - - .' :-''''~,... I I I I I I I I I I I I I I I I I I I -~ BALANCE SHEET AS OF APRIL 30, 1990 ASSETS AS 0F 04/30/90 AS OF 3/31/90 % CHANGE CASH $324,831.43 $343,390.85 -5.40% ACCOUNTS RECEIVABLE $219,074.32 $113,398.06 93.19% INVENTORY $196,460.21 $194,937.03 0.78% WORK IN PROGRESS $5,652,790.76 $5,646,811.44 0.11% FIXED ASSETS $7,771,292.23 $7,764,502.23 0.09% ACCUMUL. DEPREC. ($2,708,736.39) ($2,677,983.56) 1.15% NET FIXED ASSETS $5,062,555.84 $5,086,518.67 -0.47% PREPAYMENTS $208,841.37 $228,451.05 -8.58% --------------- --------------- TOTAL ASSETS $11,664,553.93 $11,613,507.10 0.44% ==__a_=_=a====_ ====lIII==aaacm=_= LIABILITIES ACCOUNTS PAYABLES PAYROLL LIABILITIES TAX LIABILITIES OTHER LIABILITIES $441,439.02 $71,019.74 $ 6 , 209 . ,8 9 $17,514.76 $457,084.41 $61,538.79 $5,994.57 $18,989.09 -3.42% 15.41% 3.59% -7.76% TOTAL LIABILITIES $536,183.41 $543,606.86 -1.37% CAPITAL CAPITAL STOCK CAPITAL GRANTS RETAINED EARNINGS DEPRECIATION EXPENSE NET PROFIT/LOSS $5.00 $11,299,139.18 $89,415.36 $304,404.86 $44,110.84 $5.00 $11,204,964.47 $89,415.36 ($273,547.03) $49,062.44 0.00% 0.84% 0.00\ -211.28\ -10.09\ TOTAL CAPITAL $11,128,370.52 $11,069,900.24 0.53% TOTAL LIABIL. & CAPITAL $11,664,553.93 $11,613,507.10 0.44% ....112__'.._..___.. __mm___III_a.m___ -. ~'"",,-':";..;--~"'--'.,"-,_.-_..:.- ___"----_~__.___.._,..__....:.__________'__u__.____,.___..__ _ c. .... I I VAllEY METRO I MANAGEMENT LETTER Greater Roanoke Transit Company P.O, Box 13247 Roanoke, Va, 24032 703.982.0305 HAY 29, 1990 I I LETTER OF NO PREJUDICE I The Letter of No Prejudice referenced in a report to the Board dated April 16, 1990 was received on April 30, 1990. This letter applies to a grant application that was submi tted over a year ago and GRTC continues to await notice of approval or disapproval from the Urban Mass Transportation Administration. The only consolation, if any, that can be taken with regard to UMTA's inaction is that GRTC is not alone as illustrated by the attached article copied from the May 14, 1990 issue of Passenqer Transport magazine. It appears as if the delay is being caused by a desire "to create the appearance of a smaller federal deficit". Management will continue to communicate with GRTC's congressional representatives regarding the meri ts of GRTC' s grant application and will continue to keep the Board apprised as further developments occur. I I I OPERATIONS, MAINTENANCE AND ADMINISTRATIVE FACILITY I GRTC began moving into its new operations, maintenance and administrative facility on May 15, 1990 and began operations from the fac i 1 i ty on the morning of the 16 th. Pre sentI y, the main tenance department is still moving the parts inventory from the old facility and everyone is working toward "settling in" while at the same time continuing with their normal duties. Preparations are also being made for the June 25, 1990 ded ica tion ce remony and whi Ie not all 0 f the furnishings will have been installed by this date, there will sufficient furnishings to enable a successful event. 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"'W~~ u..... =:r:C'tSt t'd~(I):r:'--"'~~EC'tSt/) ::::1.....6 "-<I.><I.><I.>~~~]:.a~~]'l.l C;oC;aC;ov o~~C:oVl1;gLx..~"O ~ ~ .0 .0 <I.> Cll ~ E.5 ell ~ .0 ~ ~ ~ .0 ~ 2 ~ E ~ <l: U v b Lx.. ,9 <l: \ "\- AGENDA GREATER ROANOKE TRANSIT COMPANY May 29, 1990 -- 1:30 p.m. Council Chamber 1. Call to Order. ot" 2. Ro II Ca II . 3. Invocation. 4. Pledge of Allegiance to the Flag of the United States of America. 5~ Approval of Minutes: Regular meeting of April 16, 1990. 6. General Manager: a. Management Letter dated May 29, 1990. b. Financial and Operating Report for the month of April, 1990. c. A report recommending authorization to execute Change Order No.4 to the contract with Branch & Associates, Inc., for construction of the GRTC Operations, Maintenance and Administrative Facility. 7. Reports of Committees: a. A report of the Budget Review Committee recommending approval of the Fiscal Year 1990-91 Operating Budgets for the GRTC Transit Operation, and the Campbell Court, Market Square and Williamson Road Parking Garages. Howard E. Musser, Chairman. 8. Other Business: 9. Adjournment. '\ MOTION ANDCBRTIFICATION WITH RESPBCT TO EXECUTIVE SESSION FORM OF MOTION: I move, with respect to any E%ecutive Session just concluded, that each Director of the Greater Roanoke Transit Company Board of Directors certify to the be~t_of his or her knowledge that (1) only public business matters lawfully e%empted from open meeting require- ments under the Virginia Freedom of Information Act and (2) only such public business matters as were identified in any motion by which any E%ecutive Session was convened were heard, discussed or considered by the Greater Roanoke Transit Company Board of Directors. \ PLEASE NOTE: 1. The foregoing motion shall be made in open session at the conclusion of each E%ecutive Session. 2. Roll call vote included in the Board'a minutes is required. 3. Any member who believes there was a departure from the requirements of subdivisions (1) and (2) of the motion shall state prior to the vote the substance of the departure that, in his or her judgment, has taken place. The statement shall be recorded in the minutes of the Board of Directors. ~ GREATER ROANOKE TRANS IT COMPANY BOARD OF DIRECTORS May 24, 1990 Dr. Noel C. Taylor, President Mr. David A. Bowers Mrs. Elizabeth T. Bowles Mr. Beverly T. Fitzpatrick, Jr. Mr. Robert A. Garland Mr. Howard E. Musser Mr. James O. Trout Dear Mrs. Bowles and Gentlemen: This is to advise you that there will be a meeting of the Board of Directors of the Greater Roanoke Transit Company on Tuesday, May 2 9, 1 9 9 0, a t 1: 3 0 p. m., i nth e Co u n c i I ~/~ amb e r . Sincerely, .---/ "'~ 3. J~ Mary F. Parker Secretary MFP: sw pc: Mr. W. Robert Herbert, Vice President of Operations, GRTC Mr. Earl B. Reynolds, Jr., Assistant Vice President of Operations, GRTC Mr. Wilburn C. DiblJng, Jr., General Counsel, GRTC Mr. Mark A. Williams, Assistant General Counsel, GRTC Mr. Joel M. Schlanger, Treasurer, GRTC Mr. Kit B. Kiser, Director, Utilities and Operations Mr. Stephen A. Mancuso, General Manager, Valley Metro, P. O. Box 13247, Roanoke, Virginia 24032 \. ". "1,' GREATER ROANOKE TRANSIT COMPANY BOARD OF DIRECTORS Ma y 24, 1 990 Dr. Noel C. Taylor, President Mr. David A. Bowers Mr. Beverly T. .Fitzpatrick, Jr. Mr. Robert A. Garland Mr. Howard E. Musser Mr. James O. Trout Gentlemen: I regret that I wi II be unable to be present for the regular meeting of the Board of Directors of the Greater Roanoke Transit Company scheduled for Tuesday, May 29, 1990, at 1:30 p.m., inasmuch as I will be out of the City. You have my best wishes for a successful meeting. 2~7;:t;. o#~ Elizabeth T. Bowles Board Member ETB: ra 0-2 '\. ,,;~-. ... r . t t.- 'd.L~ 4 ~ 1.."i"..J CITY CLfr~hS CFnCE Oath or Affirmation of Office9o <;. rID 1 0 Li~ E P.')'1-- ';. i j State of Virginia, City of Roanoke. to -wit: I Joel M. Schlanger , , do solemnly swear (or affirm) that I will support the Constitution of the United States, and the Constitution of the State of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me 8R Tl::eaG,E.,~:t 01 th(~ GJ:'eat.~;:. f.toanoke Transit Company ior a term of Ol1l~ year and until my iJuccessor he.s been duly elected and qualifies. Subscribed and sworn to before me, this b according to the best of m~' ability. So help me God. , Deputy Clerk - , ... 0-2 :, r-IT~V \,It t f Oath or Affirmation of Qf~lrm All) :34 State of Virginia, City of lloanoke, to -wit: I, J'UUles Do Gy::i..s8o , do solemnly swear (or affirm) that I will support the Constitution of the United States, and the Constitution of the State of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me aR Assistant Treasurer of the Grea,ter Roanoke Transit Company for a term of one year and until my successor has been duly elected and qualifies. according to the best of my ability. So help me God. Q~~~/79; I~~- CLL68 , Deputy Clerk Subscribed and sworn to before me, this /6 0-2 \- - - -"... ......... ,~"-.;...._ t . .....=- elT)' CLERF~~i OF Oath or Affirmation of QftlPLET .,,,1 J\ll :i19 State of Virginia, City of Roanoke, to -wit: I, Mary F. ,Parker , do solemnly swear (or affirm) that I will support the Constitution of the United States, and the Constitution of the State of Virginia, and that I will faithfully and impartially qischarge and perform all the duties incumbent upon me aR Secretary of the Greater Roanoke Transit Company for a term of one year and until my successor has been duly elected and qualifies. according to the best of m~' ability. So help me God. I . -1.P~ Subscribed and sworn to before me, this ~6 (;) ~day 7:> , Deputy Clerk 0-2 , RECEiveD V. t .~ '':''-,-'Lt..; r I t..., L. Oath or Affirmation ot @Hicie):12 State of Virginia, City of Roanoke, to -wit: I, S:3.tldra Eo EEll::"i:ft , do solemnly swear (or affirm) that I will support the Constitution of the United States, and the Constitution of the State of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me 8R .iissistarLt Se,.:::cet.~l:cy. of tl~e Grea:tel: H.oc:nol:e ~'Lr(':n_1G:Lt Cc.rnpaiiy for C1 tf::rH~ of erne year .::md until my successor has bee!l duly elected and qualifies. according to the best of my ability. So help me God. Subscribed and sworn to before me, this -z> , Deputy Clerk 0-2 '- 'Qr::rCII,,.,,, ldl I I;LE!~i;;S orner Oath or Affirmation ()~ QJfJcA t)4 State of Virginia, City of Roanoke. to -wit: I, w. Robert Harbert , do solemnly swear (or affirm) that I will support the Constitution of the United States, and the Constitution of the State of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me aR Vi(;f~..President 0:7.: Op€!'ations of the Greatr:'.C EO:.!lwke Transit Compuny for i.t tt:rm of one yea:: and until my succeBsor has been duly elected and qualifies. according to the best of m~' ability. So help me God. Subscribed and sworn to before me, this 0-2 " ~I-. -.. f RECEIVF 0 t...'1._-1-__nf~. LtrriLt Oath or Affirmation af -<Df"i~e State of Virginia, City of Roanoke, to -wit: I, Earl. B. Reynolds, Jr. , do solemnly swear (or affirm) that I will support the Constitution of the United Stat~s,and the Constitution of the State of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me aR As:::::LE:tant Vice-f}:esident of the Greater Roanoke Transit Company fot' a term of one year and until my successor hets been duly elected: anti qualifies. ."onl;ng to tho hoat of my .hmty. So holp mo God. i c.........l ?#- da Subscribed and sworn to before me, this b 0-2 ,- l1c,.' ,_ Oath or Affirmatbo~p;;O;f G:ffice State of Virginia, City of Roanoke. to -wit: I, Jesse A. Hall , do solemnly swear (or affirm) that I will support the Constitution of the United States, and the Constitution of the State of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me B-R Assistant Treasurer of the Greater Roanoke Transit Company for 11 tE:rm. of one year and until my successor has been duly elected and qualifies. according to the best of my ability. So help me God. Subscribed and sworn to before me, this Q~ A .HJ 1ST day of ~'~'/77..) / /c;q ~~f ,Deputy Clerk -. /01..,>-.. ~ -------- "\ AGENDA GREATER ROANOKE TRANSIT COMPANY August 27, 1990 -- 1:30 p.m. Counc i l Chamber 1. Call to Order. 2 . Ro l l C all . 3. Invocation. 4. Pledge of Allegiance to the Flag of the United States of America. 5. Approval of Minutes: Regular meeting of July 23, 1990. 6. General Manager: a_ Financial and Operating Report for the month of July, 1990. b. A report recommending authorization to establish certain specifications for replacement of 15, 1976 model, transit coaches. c. A report recommending execution of a License Agreement with the Virginia National Guard for use of the former Greater Roanoke Transit Company operations facility in order to temporarily conduct vehicle maintenance activities. 7. Other Business: 8. Adj ournmen t . \.. \ GREATER ROANOKE TRANS IT CdMPANY BOARD OF DIRECTORS August 23, 1990 Dr. Noel C. Taylor, President Mr. David A. Bowers Mrs. Elizabeth T. Bowles Mr. Beverly T. Fitzpatrick, Jr. Mr._James G. Harvey, II Mr. Howa,'d E. Musser Mr. Wi l l iam Whi te, Sr. Dear Mrs. Bowles and Gentlemen: \ This is to advise you that there will be a meeting of the Board of Directors of the Greater Roanoke Transi t Company on Monday, August 27, 1990, at 1:30 p.m., in the Council Chamber, fourth floor of the Municipal Building. Sincerely, ~~ $-. ~~~ Mary F. Parker Secretary MFP: sw ~. pc: Mr. W. Robert Herbert, Vice President of Operations, GRTC Mr. Earl B. Reynolds, Jr., Assistant Vice President of Operations, GRTC Mr. Wilburn C. Dibling, Jr., General Counsel, GRTC "~ Mr. Mark A. Williams, Assistant General Counsel, GRTC Mr. Joel M. Schlanger, Treasurer, GRTC Mr. Kit B. Kiser, Director, Utilities and Operations Mr. Stephen A. Mancuso, General Manager, Va"lley Metro, P. O. Box 13247, Roanoke, 'Virginia 24032 I .' \ . " I I I I I I I I I I I I I I I I I I &.a.. CITY .0" ft"!i' 2'" V. I"'il'. "\ ,/ {,...r,J.J t) 5 :t)8 FINANCIAL AND OPERATING REPORT OF SOUTHWESTERN VIRGINIA TRANSIT MANAGEMENT COMPANY, INC. GREATER ROANOKE TRANSIT COMPANY FOR THE MONTH OF JULY 1990 ":':'"';',',':'" - --. ,_.._....~-_._-- -~._~...._..._--~......._---,--_..._._....._.._- . . ...---....--- --"~ -.-----.-- .-...-...- '.- .' ,,_e... I ~REATER ROANOKE TRANSIT COMPANY I OPERATING STATISTICS FOR THE MONTH OF JULY 1990 I 1990 1989 CHANGE PASSENGER DATA REVENUE PASSENGERS 104,086 96,030 8.39% TRANSFERS 26,506 22,971 15.39% I SUBTOTAL 130,592 119,001 9.74% AVERAGE PASSENGERS/WEEKDAY 4,659 4,430 5.17% AVERAGE FARE/PASSENGER 0.60 0.59 1. 69% I SHUTTLE/TOUR PASSENGERS 8,395 3,489 140.61% PASSENGERS/MILE 1. 15 1. 24 -7.52% PASSENGERS/HOUR 15.90 14.89 6.73% I FUEL DATA DIESEL FUEL GALLONS USED 28,208 24,044 17.32% DIESEL FUEL M.P.G. 3.55 3.52 0.91% I COST/GALLON 0.50 0.53 -5.66% MILES OPERATED I SCHEDULED MILES 90,683 77,370 17.21% SHUTTLE/TOUR MILES 2,144 695 208.49% SUBTOTAL 92,827 78,065 18.91% I NON-REVENUE MILES 7,310 6,524 12.05% TOTAL MILES OPERATED 100,137 84,589 18.38% HOURS OPERATED ,I SCHEDULED HOURS 6,548 6,448 1.55% SHUTTLE/TOUR HOURS 139 106 31. 13% SUBTOTAL 6,687 6,554 2.03% I NON-REVENUE HOURS 2,933 1,901 54.29% TOTAL HOURS OPERATED 9,620 8,455 13.78% I OPERATING DAYS WEEKDAYS 21 20 5.00% SATURDAYS 4 5 -20.00% TOTAL OPERATING DAYS 25 25 0.00% I OPERATIONAL STATISTICS OPERe REVENUE/MILE 0.85 0.87 -2.30% I OPERe COST/MILE 2.46 2.35 4.68% OPERe LOSS/MILE 1. 61 1. 47 9.52% I OPERe REVENUE/HOUR 8.85 8.72 1. 49% OPERe COST/HOUR 25.65 23.46 9.34% OPERe LOSS/HOUR 16.80 14.74 13.98% I PASSENGERS WEATHER ROANOKE CITY 120,258 CLEAR/SUNNY 18 SALEM 4,004 RAINY 4 I VINTON 2,174 CLEAR/COOL 0 ROANOKE COUNTY 4,156 HAZY /COOL . 3 TOTAL PASSENGERS 130,592 CLOUDY/COOL 0 I TOTAL 25 I I I I I I I I I I I I I I I I I I I I , VARIANCE REPORT JULY 1990 OPERATING STATISTICS Revenue Passenqers increased 8.39% due to one additional weekday of operation and to an increase in ridership. Transfers increased 15.39% over the previous year due to previous service change which facilitates transfers. Averaqe Passenqers/Weekdav increased 5.17% due to increased ridership. Shuttle/Tour Passenqers increased 140.61% due to an increase in the number of shuttles/tours. Passengers Per Mile decreased 7.52% over the same period a year ago due to an increase in total miles operated. Passenqers Per Hour increased 6.73% due to increased ridership. Diesel Fuel Gallons Used increased 17.32% over the previous year due to an increase in total miles operated. Scheduled Miles increased 17.21% due to the previous service change and one additional weekday of operation. Shuttle/Tour Miles increased 208.49% in July 1990 from 1989 due to more shuttles/tours being operated than in the previous year.' Non-Revenue Miles increased 12.05% due to previous service change and to training of new operators. Shuttle/Tour Hours inreased by 31.13% in July 1990 from July 1989 due to the number of shuttle/tour trips run in July 1990 than the same period a year ago. Non-Revenue Hours increased 54.29% due to additional check-in hours associated with the previous service change, training of new operators and timing of vacations. ., . .. "';' ;,',",:' I I I I I I I I I I I I I I I I I I I , Operatinq Loss Per Mile/Operating Loss Per Hour both increa~ed due to an increase in operating expenses. Operatinq Cost Per Hour increased 9.34% due to an increase in operating expenses. OPERATING REVENUE Other Revenue exceeded budget by 6.65% due to increase in interest earned. OPERATING EXPENSES Services were over budget by 13.54% due to the timing of payments of services at Campbell Court. Miscelleanous expenses were over budget by 99.19% due to the timing of payments for dues and-subscriptions. All Other Expenses either approximated or were substantially less than budgeted. Net Operating Loss was 3.59% under budget for the month of July 1990. I I I I I I I I I I I I I I CAPITAL I I I I I , BALANCE SHEET AS OF JULY 31, 1990 AS OF 7/31/90 AS OF 6/30/90 % CHANGE CASH $346,438.19 $308,227.63 12.40% ACCOUNTS RECEIVABLE $289,463.35 $143,410.59 101.84% INVENTORY $193,077.89 $191,740.86 0.70% WORK IN PROGRESS $5,699,219.30 $5,699,219.30 0.00% FIXED ASSETS $7,874,168.48 $7,874,168.48 0.00% ACCUMUL. DEPREC. ($2,810,242.05) ($2,770,242.05) 1. 44% NET FIXED ASSETS $5,063,926.43 $5,103,926.43 -0.78% PREPAYMENTS $150,384.57 $169,870.17 -11.47% --------------- --------------- TOTAL ASSETS $11,742,509.73 $11,616,394.98 1.09% =============== =============== LIABILITIES ACCOUNTS PAYABLES $557,627.06 $552,586.63 0.91% PAYROLL LIABILITIES' $46,018.68 $34,527.84 33.28% TAX LIABILITIES $3,782.57 $4,422.03 -14.46% OTHER LIABILITIES $13,130.20 $14,304.80 -8.21% --------------- --------------- TOTAL LIABILITIES $620,558.51 $605,841.30 2.43% CAPITAL STOCK TOTAL GRANTS RETAINED EARNINGS DEPRECIATION EXPENSE NET PROFIT/LOSS $5.00 $11,439,946.59 $81,517.61 ($405,910.52) $6,392.54 $5.00 $11,311,553.59 $89,415.36 ($365,805.52) ($24,614.75) 0.00% 1. 14% -8.83% 10.96% -125.97% TOTAL CAPITAL $11,121,951.22 $11,010,553.68 1.01% TOTAL LIABIL. & CAPITAL $11,742,509.73 $11,616,394.98 1.09% ================ =============== I I I I I I I I I I I I I I I I I I I , PROFIT AND LOSS STATEMENT FOR THE PERIOD 7/1/90 TO 7/31/90 OPERATING INCOME PASSENGER FARES ADVERTISING REVENUE OTHER REVENUES TOTAL INCOME OPERATING EXPENSES LABOR FRINGES SERVICES MATERIAL & SUPPLIES UTILITIES INSURANCE PURCHASED TRANSPORTATION MISCELLANEOUS RENT TOTAL EXPENSES NET OPERATING toss OPERATING SUBSIDIES FEDERAL STATE CITY OF ROANOKE OTHER LOCAL TOTAL OPERATING SUBSIDIES NET INCOME/LOSS YTD ACTUAL $69,347.11 $2,000.00 $13,770.14 $85,117.25 $123,042.59 $41,135.51 $17,715.88 $33,082.04 $643.42 $18,470.68 $2,000.00 $10,683.35 $0.00 $246,773.47 ($161,656.22) $78,409.50 $62,214.17 $22,717.08 $4,708.01 $168,048.76 $6,392.54 YTD BUDGET $67,035.75 $2,000.00 $12,912.00 $81,947.75 $118,013.00 $40,609.75 $15,603.00 $40,512.00 $8,806.75 $18,714.00 $2,000.00 $5,363.34 $0.00 $249,621.84 ($167,674.09) $78,409.50 $62,214.17 $22,717.08 $4,333.34 $167,674.09 $0.00 VARIANCE $2,311.36 $0.00 $858.14 $3,169.50 $5,029.59 $525.76 $2,112.88 ($7,429.96) ($8,163.33) ($243.32) $0.00 $5,320.01 $0.00 ($2,848.37) $6,017.87 $0.00 $0.00 $0.00 $374.67 $374.67 $6,392.54 % CHANGE 3.45% 0.00% 6.65% 3.87% 4.26% 1. 29% 13.54% -18.34% -92.69% -1. 30% 0.00% 99.19% ERR -1. 14% -3.59% 0.00% 0.00% 0.00% 8.65% 0.22% I I I I I I I I I I I I I I I I I (, .b. RECErVE. CiTY CL EJ<<-: _0 1: -M ,-'" ~4. ""- - _""" VALLEY METRO Greater Roanoke Transit Company P.O. Box 13247 Roanoke, Va. 24032 703.982.0305 August 27, 1990 Board of Directors Greater Roanoke Transit Company Roanoke, Virginia Dear Members of the Board: Subject: Size of Vehicles Specified as Replacements for 15, 1976 Model, 35 Foot Transit Coaches I. J3ackqround: A. Replacement transit coaches were last purchased by GRTC in January of 1988. Board, at that time, instructed and authorized the purchase of five, 35 foot transit coaches and five, 25 foot transit coaches. B. Performance moni toring has been conducted by GRTC and the Public Transportation Division of the Virginia Department of Transportation (VDOT) under VDOT's technical assistance program. A summary of the report findings is attached. A complete copy of the report is available upon request. C. Authori ty to file application _for addi tional coach replacement funding was approved by the Board in January, 1990 to secure federal and state financing to replace GRTC's 15, 1976 model, 35 foot transit coaches. D. Submission of qrant application for the following funding was submitted to VDOT in February of 1990: Federal State Local Total $1,968,750.00 623,438.00 3.bJll2.00 $2,625,000.00 I I I I I I I I I I I I I I I I I I I ~, E. VDOT approval of grant application in the following funding amounts occurred on July 23, 1990: Federal State Local Total $1,968,750.00 353,438.00 302.812.00* $2,625,000.00 * $250.000.00 of this local share is being sought from the City of Roanoke. The remaining $52.812.00 will be available from GRTC funds derived from the sale of the old buses and equipment. II. Current Situation: A. Specifications for the 15 replacement transit coaches are presently being prepared so as to permit the solicitation of bids immediately upon notice of the Federal grant award. This notice is likely to occur anytime within the next 60 days. B. Policy decision is needed to specify the size of the 15 replacement transit coaches within the bid solicitations. .-,., III Issues: A. Need B. Flexibilitv C. Initial cost D. Life cycle cost IV. Alternatives: A. Board of Directors instruct and authorize that 35 foot transit coaches be specified as replacements for allIS, 1976 model, 35 foot transit coaches. 1. Need for 35 foot transit coaches is evidenced by the fact that the 5, 25 foot transit coaches presently owned by GRTC can only be used on 3 routes if standees are to be avoided as is the practice of GRTC. These 3 routes require exactly 5 coaches and the purchase of any additional 25 foot transit coaches, because they would essentially be limited to serving as spare vehicles for these 3 routes only, would not result in a corresponding reduction in the number of 35 foot transit coaches that need to be purchased. 2. Flexibility of vehicle assignment will be maintained in as much as a 35 foot transit coach can b~ used on any route. I I I I I I I I I I I I I I I I I I I " 3. Initial cost to purchase each coach will be higher. 4. Life cycle cost will be lower as evidenced by the performance monitoring conducted by GRTC and VDOT and the fact that the reduction in flexibility of vehicle assignment resulting from the purchase of additional 25 foot transit coaches will increase overall operating costs. B. Board of Directors not authorize that 35 foot transit coaches be specified as replacements for all 15, 1976 model, 35 foot transit coaches. A. Need will not change. B. Flexibility of vehicle assignment will be diminished. C. Initial cost of each 25 foot transit coach will be lower. D., Life cycle cost of each 25 foot transit coach will be higher. V. Recommendation: Adopt Alternative A: Board of Directors instruct and authorize that 35 foot transit coaches be specified as replacements for all 15, 1976, 35 foot transit coaches. Respectfully submitted, c Vice President of Operations General Counsel Treasurer Secretary Director of Utilities and Operations i W.<.' I l.i I jJ. I w I u...... . I 1-'" I i ~: "., ~ :_~ I R; I i f"..; I , (,.".; I j i..... ; I: II:.::: .. I w I .. .. " '":. . CONCLUSIONS AND RECOMMENDATION CONCLUSIONS The number of variables in this evaluation are many and their relationships are complex. In the deliberation of making a recommendation, several trends in the variable factors tend to influence the decision. Lastly, the issue of bus passenger loads, while not specifically addressed in the cost analysis, is an important consideration. Trends The first trend is the continuing shortfall of capital funds, particularly from state and federal sources. This could result in higher percentages of local capital contribution. If a Section 3 grant is approved which includes purchase of fifteen 35-foot buses, the local share is estimated at $328,125 (15 buses times $21,875 per bus; based on a 75 percent federal share and a 50 percent state share). This compares to one year ago in which the state match was 70 percent and local cost (all other variables equal) would have been $196,875 (15 buses times $13,125 per bus). VDOT has projected that the state match will not rise above 50 percent in the foreseeable future and may drop below 40 percent. Higher percentages of local capital contributions tend to favor large buses. Of course, the increasing financial pressure on local government may result in the choice of purchasing fewer future buses by extending vehicle life. In that case, extending vehicle life tends to favor the small bus but this life expectancy factor is not as important as the percentage of local capital contribution. In the past, viewing the 'purchase of buses from a local perspective may leave local public officials with the impression that buses are relatively cheap -- a' "throwaway" commodity. However, supporting federal and state funds are in reality taxpayer dollars. If the redistribution of those tax dollars are allocated back to local governments in reasonable proportion to the amount paid, then the percentage of local or taxpayer contribution is 100 percent. A second trend is the continued increase in the capital cost of buses. The primary reason to expect a significant future increase is the cost of alternative fuel technology to meet clean air requirements. Increasing capital costs when coupled with a high percentage of local contribution tends to favor the selection of larger buses. 26 j >' " j ~ I i I I'! I I: I i j I i ,. I I i I I j.: :' i I . . - ';.__._~.~------_.__"":"'':'-:..,:'..- :,:-. ..".. .~i .. A third trend is the cost of money or interest rate which has a major influence on bus type selection. Municipal bond rates have been declining in the past several years and now are being offered in the 7.5 to 8.5 percentage range. As long as future inflation remains under control, this interest percentage range appears to be a reasonable assumption in the evaluation of bus types. Lower interest rates favor the selection of larger buses. The last trend; ,future fuel prices, are more difficult to forecast. Diesel fuel cost is unlikely to decline in the future and could be subjeCt to significant increases as has been previously experienced during national energy shortages. Higher fuel prices tend to favor small buses because they are more fuel efficient. Bus Passenger Loads Although not addressed in the cost analysis of this study, it is most probable that the number of small buses which could be used in the GRTC system will always be relatively few because of the CUrrent and projected passenger loadings. Unless the passenger standing policy is relaxed, it has been estimated by GRTC that when the 15 Flxible 1976 buses are replaced in 1991, the largest number of 25-foot buses that will fulfill the load plans would range from three to five buses. Flexibility of bus use is an important decision factor. Small buses would be available only for service routes where passenger loads do not exceed passenger loading policies. In cases where the number of passengers exceed passenger loading policies, a second vehicle will be required including an additional operator. This second vehicle, however, will provide high~r service frequency. - Large buses would be available for service on all routes and" special events. The issue is whether or not Roanoke's future growth will continue to increase transit patronage and passenger loads on service routes. RECOMMENDATION On balance, this study provides evidence that the economic analysis alone may not be sufficient to make a decisive recommendation to acquire either small or large buses. Economically, the decision appears to be borderline. However, based on the probable trends of key factors, such as percent local contribution to capital cost, it is recommended that the replacement of GRTC's Flxible 1976 model buses be made with heavy duty 35-foot transit buses. 27 " GREATER ROANOKE TRANSIT COMPANY I BOARD OF DIRECTORS Augus t 31, 1990 Mr. Stephen A. Mancuso General Manager Val ley Me t r 0 P. O. Box 13247 Roanoke, Virginia 24032 Dear Mr. Mancuso: I am enclosing copy of a Resolution authorizing a license agreement for the use of the former company Operations Facility upon certain terms and conditions, which Resolution was adopted by the Board of Directors of the Greater Roanoke Transit Company at a regular meeting held on Monday, August 27, 1990. Sincerely, ;:) "'- ~ .J. r~ Mary F. Parker Secretary MF P : r a Enc. pc: Mr. W. Robert Herbert, Vice President of Operations, GRTC Mr. Joe l M. Sch l ange r, Trea sure r, GRTC Mr. Kit B. Kiser ~~ ~ " BOARD OF DIRECTORS OF GREATER ROANOKE TRANSIT COMPANY A RESOLUTION AUTHORIZING A LICENSE AGREEMENT FOR THE USE OF THE FORMER COMPANY OPERATIONS FACILITY UPON CERTAIN TERMS AND CONDITIONS. BE IT RESOLVED by the Board of Directors of the Greater Roanoke Transit Company that the President and Secretary are authorized to execute and attest respectively in a form approved by General Counsel an appropriate License Agreement with the Virginia National Guard providing for the use of the former Company operations facility, such Agreement to include terms and conditions deemed necessary with the General Manager being authorized to provide for other appropriate community uses as more particularly set forth in the report to this Board dated August 27, 1990. ADOPTED by the Board of Directors of Greater Roanoke Transit Company this 27th day of August, 1990. APPROVED: ATTEST: ~ 1,r~ Mary ~arker, Secretary. Yu I~~ ,- I I I I I I I I I I I I I I I I I I h. (', BOARD OF DIRECTORS OF GREATER ROANOKE TRANSIT COMPANY A RESOLUTION AUTHORIZING A LICENSE AGREEMENT FOR THE USE OF THE FORMER COMPANY OPERATIONS FACILITY UPON CERTAIN TERMS AND CONDITIONS. BE IT RESOLVED by the Board of Directors of the Greater Roanoke Transit Company that the President and Secretary are authorized to execute and attest, respectiyely in a form approved by General Counsel an appropriate License Agreement with the Virginia National Guard providing for the use of the former Company operations facility, such Agreemerit to include terms and conditions deemed necessary with the General Manager being authorized to provide for other appropriate community uses as more particularly set forth in the report to this Board_dated August 27, 1990. ADOPTED by the Board of Directors of Greater Roanoke Transit Company this 27th day of August, 1990. APPROVED: ATTEST: Noel C. Taylor, President Mary F. Parker, Secretary I I I I I I I I I I I I I I I I I c, .c. REGEl C1T)/ CLEF:;": D .,:-~ d! Th '.2':.:, .4 VALLEY METRO Greater Roanoke Transit Company P.O. Box 13247 Roanoke, Va. 24032 703.982.0305 August 27, 1990 Board of Directors. Greater Roanoke Transit Company Roanoke, Virginia Dear Members of the Board: Subject: License Agreement with the Virginia National Guard I. Backqround: A. License agreement between City of Roanoke, Virginia National Guard and Walt Disney Pictures was approved by Roanoke City Council on August 13, 1990. This license agreement granted use of the National Guard Armory to Walt Disney Pictures and created the need for the Virginia National Guard to, from time to time, conduct its vehicle maintenance activities elsewhere. II. Current Situation: A. Virginia National Guard has requested permission to use the former GRTC operations facility still being leased from the Ci ty of Roanoke by GRTC. This lease is due to expire on September 1, 1990 but can be extended on a month to month basis. B. City of Roanoke has no objection to GRTC granting the requested license agreement or permi tting other communi ty service activities within the leased premises. III Issues: A. Service to community B. Cost C. Timinq I" I I I I I I I I I I I I I I I I I I " IV. Alternatives: A. Authorize the President to execute an appropriate License Agreement. with the Virginia National Guard with necessary terms and conditions, including insurance coverage, in a form approved by General Counsel in order to grant the Virginia National Guard's request. 1. Service to community will be enhanced as GRTC has no need for the facility which is an ideal location for the Virginia National Guard to temporarily conduct certain vehicle maintenance activities and insure the readiness of its equipment. 2. Cost will be minimal as GRTC will incur only about three addi tional months rent at $100.00 per month and the utilities, which the City of Roanoke has agreed to pay, will only~be used during the few days that the Virginia National Guard will actually use the facility. 3. Timing will permit use of the facility by the Virginia National Guard on September 8th and 9th, 1990, the first dates on which use is needed. B. Do not authorize the execution of the License Agreement. 1. Service to community will not be enhanced. 2. Cost will be zero. 3. Timinq will delay use of the facility by the Virginia National Guard until such time as the Board might approve otherwise. V. Recommendation: It is recommended that. the Board adopt Alternative "A" which will authorize the President and Secretary to execute and attest an appropriate License Agreement with the Virginia National Guard with necessary terms and conditions, including appropriate insurance coverage, in a form approved by General Counsel. Re~~tted" Stephen A. Mancuso General Manager c Vice President of Operations General Counsel Treasurer Secretary Director of Utilities and Operations . >:.",..~::!~:':/'. '--~'~-:;lf :~ ',. " MOTION AND CERTIFICATION: WITH RESPECT TO EXECUTIVE SESSION FORM OF MOTION: I move, with respect to any Ezecutive Session just concluded, that each Director of the Greater Roanoke Transit Company Board of Directors certify to the best_of his or her knowledge that (1) only public business matters lawfully ezempted from open meeting require- ments under the Virginia Freedom of Information Act and (Z) only such public business matters as were identified in any motion by which any - Ezecutive Session was convened were heard, discussed or considered by the Greater Roanoke Transit Company Board of Directors. ,~ PLEASE NOTE: 1. The foregoing motion shall be made in open session ~t the conclusion of each Ezecutive Session. Z. Roll call vote included, in the Board's minutes is requ ired." 3. Any member_who believes there was a departure from the requirements of subdivisions (1) and (Z)" of the, motion shall-. state prfo,. to- the vote- the substance of the departure that, in his or her judgment, has taken place. The statement shall be recorded in the minutes o~ th~ Board of Directors. ... '-0' GREATER ROANOKE TRANSIT COMPANY BOARD OF DIRECTORS September 20, 1990 Dr. Noel C. Taylor, President Mr. David A. Bowers Mrs. Elizabeth T. Bowles Mr. Beverly T. Fitzpatrick, Jr. Mr. James G. Harvey, II Mr. Howard E. Musser Mr. Wi II iam Whi te, Sr. . .~.~ . Dear Mrs. Bowles and Gentlemen: This is to advise you that there will be a meeting of the Board of Directors of the Greater Roanoke Transit Company on Monday, September 24,1990, at 1:30 p.m., in the Council Chamber, fourth floor of the Municipal Building. s;::relY, -J. P ~ ~ Mary F. Parker-- Secretary MFP: sw pc: Mr. W. Robert Herbert, Vice President of Operations, GRTC Mr. Earl B. Reynolds, Jr., Assistant Vice President of Operations, GRTC Mr. Wilburn C. Dibling, Jr., General Counsel, GRTC Mr. Mark A. Williams, Assistant General Counsel, GRTC Mr. Joel M. Schlanger,Treasurer, GRTC Mr. Kit B. Kiser, Director, Utilities and Operations Mr. Stephen A. Mancuso, General Manager, Valley Metro, P. O. Box 13247, Roanoke, Virginia 24032 , ~-~. AGENDA GREATER ROANOKE TRANS I T COMPANY September 24, 1990 -- 1:30 p.m. Council Chamber 1. Ca II to Order. 2. Ro II Ca l l . 3. Invocation. 4. Pledge of Allegiance America. 5. Approval of Minutes: 6. General Manager: to the Flag of the United States of Regular meeting of August 27, 1990. a. Management Letter dated September 24, 1990. b. Financial and Operating Report for the month of Augu s t, 1 990 . c. A report with regard to bids for facility equipment, Campbell Court restroom construction, and support vehicles. 7. Other Business: 8. Adj ournmen t . ..' .~ .' ~. MOTION AND CERTIFICATION WITH RESPECT TO EXECUTIVE SESSION FORM OF MOTION: I move, with respect to any Executive Session just concluded, that each Director of the Greater Roanoke Transit Company Board of Directors certify to the be~t_of his or her knowledge that (1) only public business matters lawfully exempted from open meeting require- ments under the Virginia Freedom of Information Act and (2) only such public business matters as were identified in any motion by which any Executive Session was convened were heard, discussed or considered by the Greater Roanoke Transit Company Board of Directors. PLEASE NOTE: 1. The foregoing motion shall be made in open session at the conclusion of each Executive Session. 2. Roll call vote included in the Board's minutes is required. 3. Any member who believes there was a departure from the requirements of subdivisions (1) and (2) of the motion shall state Drior to the vote the substance of the departure that, in his or her judgment, has taken place. The statement shall be recorded in the minutes of the Board of Directors. \, GREATER ROANOKE TRANSIT CO~PANY BOARD OF DIRECTORS September 26, 1990 Mr. Stephen A. Mancuso General ~anager VaLley Metro P. O. Box 13247 Roanoke, Virginia 24032 Dear Mr. Mancuso: At the regular meeting of the Board of Directors of the Greater Roanoke Transit Company held on Monday, September 24, 1990, Director James G. Harvey, II, requested that you submit a report tot he Boa r d 0 f D ire c tor s wit h reg a r d tot 0 tal rid e r S hip 0 n e a c h Va II ey Me t ro bus route. >, Sincerely. ~ ~~J. ~ Mary F. Parker Secretary l'vlF P : r a pc: Mr. W. Rob e r tHe r b e r t, V ice Pre sid e n t 0 f Op era t ion s, GR TC Mr. Joe l M. S c h l a n g e r, T rea sur e r, GR TC Mr. Kit .B. Kiser I I I I. I I I I I I I I I I I I I VALLEY METRO MANAGEMENT LETTER Greater Roanoke Transit Company P.O. Box 13247 Roanoke, Va. 24032 703.982.0305 September 24, 1990 Fiscal Year 1990/1991 State Fundinq The fiscal year 1990/1991 State funding received by GRTC will be approximately $20,000 less than the $746,570 originally budgeted and awarded due to the subsequent shortfall of State revenues. This reduction affects operating funding only. It equates to a 2.7 percent reduction in State operating assistance and to a .7 percent reduction in GRTC's total operating budget for fiscal year 1990/1991. Despi te the reduction in State operating assistance and the recent increases in labor and fuel expenses, management remains optimistic that no reduction in either the quality or quanti ty of services provided will be necessary. Combined with incre~sed ridership and the recently approved fare revision which is generating slightly greater revenue than originally anticipated, management intends to continue with a program of fiscal austerity so as to enable GRTC to absorb the $20,000 reduction in State operating assistance. A diligent effort will be made to monitor the progress toward reaching this objective. I \/' I I I I I I I ,I I I I I I I I I I I FINANCIAL AND OPERATING REPORT OF SOUTHWESTERN VIRGINIA TRANSIT MANAGEMENT COMPANY, INC. GREATER ROANOKE TRANSIT COMPANY FOR THE MONTH OF AUGUST 1990 I Jo ,,., I -- I I I I CASH IACCOUNTS RECEIVABLE INVENTORY , WORK IN PROGRESS FIXED ASSETS I ACCUMUL. DEPREC. NET FIXED ASSETS PREPAYMENTS I TOTAL ASSETS I LIABILITIES IACCOUNTS PAYABLES PAYROLL LIABILITIES ITAX LIABILITIES OTHER LIABILITIES I TOTAL LIABILITIES I CAPITAL I CAPITAL STOCK CAPITAL GRANTS RETAINED EARNINGS I, DEPRECIATION EXPENSE NET PROFIT/LOSS I TOTAL CAPITAL I I BALANCE SHEET AS OF AUGUST 31, 1990 AS OF 8/31/90 $220,871.27 $199,573.33 $194,853.93 $5,700,781.74 $7,876,078.88 ($2,850,242.05) $5,025,836.83 $131,586.47 $11,473,503.57 --------------- --------------- $324,855.67 $57,646.99 $5,162.68 $12,312.48 $399,977.82 $5.00 $11,439,946.59 $64,800.61 ($429,403.02) ($1,823.43) $11,073,525.75 TOTAL LIABIL. & CAPITAL $11,473,503.57 --------------- --------------- AS OF 7/31/90 $346,438.19 $289,463.35 $193,077.89 $5,699,219.30 $7,874,168.48 ($2,810,242.05) $5,063,926.43 $150,384.57 $11,742,509.73 --------------- --------------- $557,627.06 $46,018.68 $3,782.57 $13,130.20 $620,558.51 $5.00 $11,439,946.59 $64,800.61 ($389,193.52) $6,392.54 $11,121,951.22 $11,742,509.73 --------------- --------------- % CHANGE -36.25% -31.05% 0.92% 0.03% 0.02% 1.42% -0.75% -12.50% -2.29% -41.74% 25.27% 36.49% -6.23% -35.55% 0.00% 0.00% 0.00% 10.33% -128.52% -0.44% -2.29% I I I I I I I I I I I I I I 'I I I I I " VARIANCE REPORT AUGUST 1990 OPERATING STATISTICS Revenue Passenqers increased 7.59% due to an increase in ridership. Transfers decreased 8.89% over the previous year due to increased usage of passes which eliminates the use of transfers. Averaqe Passenqers/Weekdav increased 7.58% over the same period a year ago due to increased ridership. Average Fare/Passengers increased 27.42% due to recent fare revision. Diesel Fuel Gallons Used increased 13.57% due to an increase in total miles operated and to a decrease in M.P.G. Scheduled Miles increased 9.00% due to the previous service change implemented in November 1989. Scheduled Hours increased 5.26% over the same period a year ago due to previous service change. Operatinq Revenue Per Hour revenue passengers and to passenger. increased 8.33% an increase in in per due the to an increase average fare Operating Cost/Loss Per Mile/Hour increased due to an increase in operating expenses. OPERATING REVENUE Passenger Fare Revenue exceeded budget by 16.38% due to increased ridership and fare revision implemented in July 1990. Other Revenue was under budgeted by 5.43% due to a decrease in sale of maintenance service and investment income. I I I I I I I I I I I I I I I I I I , OPERATING EXPENSES Labor exceeded budget by 8.39% because of additional overtime as a result of longterm illness of operators and having to add a second bus to the 7G-7H route to ease conditions of overcrowding. Frinqes were under budgeted by 9.75% due to timing of vacations. Materials and Supplies were over budget by 11.72% due to increased use of revenue vehicle parts. Utilities were over budgeted by 84.60% due to the timing of payments. All Other Expenses either approximated or were less than budgeted. Net Operatinq Loss was 4.70 over budget for the month of August, 1990 but only .56% over budget on a year-to-date basis. I I I I I I I I I I I I I I I I I I I I , GREATER ROANOKE TRANSIT COMPANY OPERATING STATISTICS FOR THE MONTH OF AUGUST 1990 PASSENGER DATA REVENUE PASSENGERS TRANSFERS TOTAL PASSENGER BOARDINGS AVERAGE PASSENGERS/WEEKDAY AVERAGE FARE/PASSENGER SHUTTLE/TOUR PASSENGERS PASSENGERS/MILE PASSENGERS/HOUR FUEL DATA DIESEL FUEL GALLONS USED DIESEL FUEL M.P.G. COST/GALLON MILES OPERATED SCHEDULED MILES SHUTTLE/TOUR MILES SUBTOTAL NON-REVENUE MILES TOTAL MILES OPERATED HOURS OPERATED SCHEDULED HOURS SHUTTLE/TOUR HOURS SUBTOTAL NON-REVENUE HOURS TOTAL HOURS OPERATED OPERATING DAYS WEEKDAYS SATURDAYS TOTAL OPERATING DAYS OPERATIONAL STATISTICS OPERe REVENUE/MILE OPER. COST/MILE OPER. LOSS/MILE OPERe REVENUE/HOUR OPER. COST/HOUR OPER. LOSS/HOUR PASSENGERS ROANOKE CITY SALEM VINTON ROANOKE COUNTY TOTAL PASSENGERS 1990 117,152 24,691 141,843 4,813 0.79 o 1. 24 15.41 29,447 3.45 0.71 94,362 o 94,362 7,296 101,658 7,601 o 7,601 1,613 9,214 23 4 27 0.91 2.63 1. 73 10.01 29.06 19.05 131,509 4,004 2,174 4,156 141,843 1989 108,887 27,100 135,987 4,474 0.62 2,050 1. 26 15.08 25,929 3.64 0.53 86,573 430 87,003 7,455 94,458 7,221 50 7,271 1,584 8,855 23 4 27 0.87 2.45 1. 58 9.24 26.09 16.84 WEATHER CLEAR/SUNNY RAINY CLEAR/COOL HAZY/COOL CLOUDY/COOL TOTAL CHANGE 7.59% -8.89% 4.31% 7.58% 27.42% -100.00% -1.29% 2.21% 13.57% -5.24% 33.96% 9.00% -100.00% 8.46% -2.13% 7.62% 5.26% -100.00% 4.54% 1. 83% 4.05% 0.00% 0..00% 0.00% 4.60% 7.35% 9.49% 8.33% 11.38% 13.12% 20 4 o 3 o 27 I I I I I I I I I I I I I I I I I I I . , OPERATING INCOME PASSENGER FARES ADVERTISING REVENUES OTHER REVENUES TOTAL INCOME OPERATING EXPENSES LABOR FRINGES SERVICES MATERIAL & SUPPLIES UTILITIES INSURANCE PURCHASED TRANSPORTATION MISCELLEANOUS EXPENSE RENT TOTAL EXPENSES NET OPERATING LOSS OPERATING SUBSIDIES FEDERAL STATE CITY OF ROANOKE OTHER LOCAL TOTAL OPERATING SUBSIDIES NET INCOME/LOSS PROFIT AND LOSS STATEMENT FOR THE PERIOD 8/1/90 TO 8/31/90 MONTH ACTUAL $78,014.08 $2,000.00 $12,210.42 $92,224.50 $127,919.54 $36,649.10 $16,650.56 $45,259.00 $16,256.93 $17,783.18 $2,000.00 $5,161.29 $100.00 $267,779.60 ($175,555.10) $81,277.50 $59,346.17 $22,717.08 $3,9-98.38 $167,339.13 ($8,215.97) MONTH BUDGET $67,035.75 $2,000.00 $12,912.00 $81,947.75 $118,013.00 $40,609.75 $15,603.0~ $40,512.00 $8,806.75 $18,714.00 $2,000.00 $5,363.34 $0.00 $249,621.84 ($167,674.09) $78,409.50 $62,214.17 $22,717.08 $4,333.34 $167,674.09 $0.00 VARIANCE $10,978.33 $0.00 ($701.58) $10,276.75 $9,906.54 ($3,960.65) $1,047.56 $4,747.00 $7,450.18 ($930.82) $0.00 ($202.05) $100.00 $18,157.76 ($7,881.01) $2,868.00 ($2,868.00) $0.00 ($334.96) ($334.96) ($8,215.97) % CHANGE 16.38% 0.00% -5.43% 12.54% 8.39% -9.75% 6.71% 11.72% 84.60% . -4.97% 0.00% -3.77% ERR 7.27% 4.70% 3.66% -4.61% 0.00% -7.73% -0. 20% I I I I I I I I I I I I I I I I I I I ~ ,. OPERATING INCOME PASSENGER FARES ADVERTISING REVENUE OTHER REVENUES TOTAL INCOME OPERATING EXPENSES LABOR FRINGES SERVICES MATERIAL & SUPPLIES UTILITIES INSURANCE PURCHASED TRANSPORTATION MISCELLANEOUS RENT TOTAL EXPENSES NET OPERATING LOSS OPERATING SUBSIDIES FEDERAL STATE CITY OF ROANOKE OTHER LOCAL TOTAL OPERATING SUBSIDIES NET INCOME/LOSS PROFIT AND LOSS STATEMENT FOR THE PERIOD 7/1/90 TO 8/31/90 YTD ACTUAL $147,361.19 $4,000.00 $25,980.56 $177,341.75 $250,962.13 $77,784.61 $34,366.44 $78,341.04 $16,900.35 $36,253.86 $4,000.00 $15,844.64 $100.00 $514,553.07 ($337,211. 32) $159,687.00 $121,560.34 $45,434.16 $8,706.39 $335,387.89 ($1,823.43) YTD BUDGET $134,071. 50 $4,000.00 $25,824.00 $163,895.50 $236,026.00 $81,219.50 $31,206.00 $81,024.00 $17,613.50 $37,428.00 $4,000.00 $10,726.68 $0.00 $499,243.68 ($335,348.18) $156,819.00 $124,428.34 $45,434.16 $8,666.68 $335,348.18 $0.00 VARIANCE $13,289.69 $0.00 $156.56 $13,446.25 $14,936.13 ($3,434.89) $3,160.44 ($2,682.96) ($713.15) ($1,174.14) $0.00 $5,117.96 $100.00 $15,309.39 ($1,863.14) $2,868.00 ($2,868.00) $0.00 $39.71 $39.71 ($1,823.43) % CHANGE 9.91% 0.00% 0.61% 8.20% 6.33% -4.23% 10.13% -3.31% -4.05% -3.14% 0.00% 47.71% ERR 3.07% 0.56% 1.83% -2.30% 0.00% 0.46% 0.01% , GREATER ROANOKE TRANSIT COMPANY "J BOARD OF DIRECTORS October 1, 1990 Mr. Charlie Custer President Custer Automotive 624 Salem Avenue, Roanoke, Virginia Se rv i ce Equi pmen t, Inc. S. w. 24016 Dear Mr. Custer: I am enclosing copy of a Resolution accepting the bid of Virginia Industrial Cleaners & Equipment Company for one high pressure steam cleaner, in the amount of $3,874.00; and accepting the bid of Industrial Gas & Supply Company for one mig welder, in the amount of $3,006.00, for the Greater Roanoke Transit Company's Operations and Maintenance Facility, which Resolution was adopted by the Board of Directors of the Greater Roanoke Transit Company at a regular meeting held on Monday, September 24, 1990. On be ha I f 0 f appreciation e qui p me n t . the fo r Board of Directors, I submitting your bids wo u I d I i k e toe x pre s s on the abovedescribed ;:e~. j. p~ Mary F. Parker Secretary MFP:ra Enc. " GREATER ROANOKE TRANSIT COMPANY BOARD OF DIRECTORS October 1, 1990 Mr. Michael L. Prillaman Sa l e sma n D i c k e r son GMC T r u c k Pet e r b i l t, In c . 341 - 24th Street, N. ~. Roanoke, Virginia 24017 Dear Mr. Prillaman: On behalf of the Greater Roanoke Transit Company Board of Directors, thank you for submitting your bid on one tow truck, in the amount of $31,451.00, for the Greater Roanoke Transit Company's Operations and Maintenance Facility, said bid having been opened and read before the General Manager on Tuesday, September 4, 1990. After due consideration, it has been determined that purchase of the abovedescribed equipment wi II be he ld in abeyance. If you have questions. please contact Mr. Stephen A. Mancuso, General Manager, Valley Metro, at 982-0305. Sincerely, -A ~~1. ~ Ma ry F. Pa rke r Secretary MF P : r a GRTC. BID2 GRTC. VAR2 "' GREATER ROANOKE TRANSIT CO~PANY BOARD OF DIRECTORS October 1,1990 Mr. Erskine B. VanHouten, Jr. Bra nch ~a nage r Cummins-Allison Corporation 3 6 0 0 We s t B r 0 adS t r e e t, Sui t e 48 5 Richmond, Virginia 23230 D ear ~r. Van H 0 ute n : On behalf of the Greater Roanoke Transit Company Board of Directors, thank you for submitting your bid on one coin counter, in the amount of $4,410.00, for the Greater Roanoke Transit Company's Operations and Maintenance Facility, said bid having been opened and read before the General Manager on Tuesday, September 4, 1990. After due consideration, it has been determined that purchase of the abovedescribed equipment will be held in abeyance. If you have questions, please contact Mr. Stephen A. Mancuso, General Manager, Valley Metro, at 982-0305. Sincerely. ~ ~~}. ~ Mary F. Parker Secretary MFP: ra GRTC. BID2 GRTC. VAR2 " GREATER ROANOKE TRANSIT COMPANY .,;..>' BOARD OF DIRECTORS Oc t 0 be r 1, 1 990 ~r. Charlie Custer President Custer Automative 624 Salem Avenue, Roanoke, Virginia Service Equipment, Inc. S. w. 24016 Dear ~r. Custer: On behalf of the Greater Roanoke Transit Company Board of Directors, thank you for submitting your bid on one freon recovery system, in the amount of $2,869.00, for the Greater Roanoke Transit Company's Operations and ~aintenance Facility, sa i d bid h a v i n g bee n 0 pen e d and rea d be for e the G e n era l Ma nag e r on Tuesday, September 4, 1990. After due consideration, it has been determined that purchase of the abovedescribed equipment will be held in abeyance. If you have questions, please contact Mr. Stephen A. Mancuso, General Manager, Valley Metro, at 982-0305. Sincerely. ~ r--. ~ 1. ~ Mary F. Parker Secretary MFP: ra GR TC . BID 2 GRTC. VAR2 '" ,~.;;;- GREATER ROANOKE TRANSIT COMPANY BOARD OF DIRECTORS Mr. Carroll E. Barger President Thermo-King of Roanoke, Inc. 1738 Granby Street, N. E. Roanoke, Virginia 24012 Dea rWr . Barger: Oc to be r 1, 1990 On behalf of the Greater Roanoke Transit Company Board of Directors, thank you for submitting your bid on one freon recovery system, in the amount of $5,707.00, for the Greater Roanoke Transit Company's Operations and Maintenance Facility, said bid having been opened and read before the General Manager on Tuesday, September 4, 1990. After due consideration, it has been determined that purchase of the abovedescribed equipment will be held in abeyance. If you have questions, please contact Mr. Stephen A. Mancuso, General Manager, Valley Metro, at 982-0305. MFP:ra GRTC. BID2 GRTC. VAR2 ~e:;. j. p ~ Mary F. Parker Secretary , GREATER ROANOKE TRANSIT COMPANY BOARD OF DIRECTORS October 1, 1990 Mr. Christopher K. Cloasen F lee t Ma nag e r All red Ch e v r 0 let, In c . 925 North Electric Road Salem, Virginia 24153 Dear Mr. Cloasen: On behalf of the Greater Roanoke Transit Company Board of Directors, thank you for submitting your bids on one service truck, in the amount of $17,838.00, and two cars, in the amount of $12.100.00, for the Greater Roanoke Transit Company's Operations and Maintenance Facility, said bids having been opened and read before the General Manager on Tuesday, September 4, 1990. After due consideration, it has been determined that purchase of the abovedescribed equipment will be held in abeyance. If you have questions, please contact Mr. Stephen A. Mancuso, General Manager, Valley Metro, at 982-0305. ~~ Mary F. Parker Secretary -}. p~ Sincerely, MFP: ra ~ GREATER ROANOKE TRANSIT COMPANY BOARD OF DIRECTORS October 1. 1990 Mr. Jeffrey L. Desper Sales Representative River Ridge Supply Company, Inc. P. O. Box 10263 Lynchburg, Virginia 24506 Dear Mr. Desper: I am enclosing copy of a Resolution accepting the bid of Virginia Bearings & Supply Company, in the amount of $18,267.UO, for one forklift for the Greater Roanoke Transit Company's Operations and Maintenance Facility, which Resolution was adopted by the Board of Directors of the Greater Roanoke Transit Company at a regular meeting held on Monday, September 24, 1990. On be ha l f 0 f appreciation e qui pme n t . the fo r Board of Directors, I would like to express submitting your bid on the abovedescribed ~C~YJ. p~ Mary F. Parker Secretary MF P : r a GRTC. BID1 GRTC. VARl Enc. (~j GREATER ROANOKE TRANSIT,COMPANY :,."/ BOARD OF DIRECTORS Oc t 0 be r 1, 1 990 Mr. Jim Darby Sales Representative Virginia Bearings & Supply Company 811 Pocahontas Avenue, N. E. Roanoke, Virginia 24013 Dear Mr. Darby: I am enclosing copy of a Resolution accepting the bid of Virginia Bearings & Supply Company, in the amount of $18,267.00, for one forklift for the Greater Roanoke Transit Company's Op~rations and Maintenance Facility, which Resolution was adopted by the Board of Directors of the Greater Roanoke Transit Company at a regular meeting held on Monday, September 24, 1990. Sincerely, n '"Y'- J.t ~ Mary ~rker Secretary MF P : r a GR TC . BID 1 GRTC. VAR1 Enc. "' GREATER ROANOKE TRANSIT COMPANY ;,~~f" BOARD OF DIRECTORS Octobe r 1, 1990 Mr. Jeffrey L. Desper Sales Representative River Ridge Supply Company, Inc. P. O. Box 10263 Lynchburg, Virginia 24506 Dear Mr. Desper: I am enclosing copy of a Resolution accepting the bid of Tennant Company, in the amount of $7,448.00, for one walk behind floor scrubber for the Greater Roanoke Transit Company's Operations and Maintenance Facility, which Resolution was adopted by the Board of Directors of the Greater Roanoke Transit Company at a regular meeting held on Monday, September 24, 1990. On be ha 1 f 0 f appreciation e qui p me n t . the fo r Board of Directors, I would like to express submitting your bid on the abovedescribed Sincerely. f') ~ ~ 4 ro..-..~. Mary ~F. Parker Secretary MF P : r a GR TC . BID 1 GRTC. VAR1 Enc. ., GREATER ROANOKE TRANSIT COMPANY ;,,;J> BOARD OF DIRECTORS October 1, 1990 Mr. Ch r i s Sm i t h Tennant Company 701 North Lilac Drive Minneapolis, ~innesota 55422 Dear Mr. Smi th: I am enclosing copy of a Resolution accepting the bids of Tennant~ Company for one walk behind floor scrubber, in the amount of $7,448.00 and ~ne riding floor scrubber, in the amount of $23,872.00, for the Greater Roanoke Transit Company's Operations and Maintenance Facility, which Resolution was adopted by the Board of Directors of the Greater Roanoke Transit Comp(1ny at a regular meeting held on Monday, September 24, 1990. Sincerely, ~ ---r'-... -i. ~ ~ Mary F. Parker Secretary MFP:ra Enc. , GREATER ROANOKE TRANSIT COMPANY BOARD OF DIRECTORS Mr. David A. Staples Industrial Sales Department Nelson Roanoke Corporation 901 - 11th Street, N. E. Roanoke, Virginia 24012 Dear Mr. Staples: October 1, 1990 I am enclosing copy of a Resolution accepting the bids of Nelson Roanoke Corporation for one eight inch buffer, in the amount of $502.00; for one twelve inch buffer, in the amount of $1,608.00; for one drill press, in the amount of $1.947.00; for one diesel engine stand, in the amount of $3,182.00; and for one metal bench l a the, in the a mo un t 0 f $ 3 , 34 1 . 00 , - for the G rea t erR 0 an 0 k e Transit Company's Operations and Maintenance Facility, which Resolution was adopted by the Board of Directors of the Greater Roanoke Transit Company at a regular meeting held on Monday, September 24, 1990. MF P : r a Enc. Sincerely, :f. p ~ "-~ Mary F. Parker Secretary " GREATER ROANOKE TRANSIT COMPANY :...,.1" BOARD OF DIRECTORS October 1, 1990 Mr. David A. Staples Industrial Sales Department Nelson Roanoke Corporation 901 - 11th Street, N. E. Roanoke, Virginia 24012 Dear Mr. Staples: I am enclosing copy of a Resolution accepting the bids of Shepperds Auto Supply, Inc., for various shop equipment, in the amount of $15,059.00; and one ac/dc generator, in the amount of $ 4 , 26 7 . 0 0 , for the G rea t erR 0 a n 0 k e T ran sit Co mp any's Op era t ion s and Maintenance Facility, which Resolution was adopted by the Board of Directors of the Greater Roanoke Transit Company at a regular meeting held on Monday, September 24, 1990. On be ha l f 0 f appreciation e qui pme n t . the fo r Boa r d 0 f D ire c tor s , I wo u l d l i k e toe x pre S s submitting your bids on the abovedescribed Sincerely, p~ r"-. ~ ~. Ma ry F. Pa rke r Secretary MFP: ra Enc. ,. GREATER ROANOKE TRANSIT COMPANY .~' BOARD OF DIRECTORS October 1, 1990 Mr. Ralph C. Fitzgerald, II Sales Representative Shepherds Auto Supply, Inc. 1001 Williamson Road, S. E. Roanoke, Vi rg in i a 24013 Dear Mr. Fitzgerald: I am enclosing copy of a Resolution accepting the bids of Shepherds Auto Supply Inc., for one ac/dc generator, in the amount of $4,267.00; and for various shop equipment, in the amount of $15,059.00, for the Greater Roanoke Transit Company's Operations and Maintenance Facility, which Resolution was adopted by the Board of Directors of the Greater Roanoke Transit Company at a regular meeting held on Monday, September 24,1990. Sincerely, () ~~ -J.T~ Mary F. Parker Secretary MF P : r a Enc. " GREATER ROANOKE TRANSIT COMPANY ;,:;.... BOARD OF DIRECTORS October 1, 1990 Mr. R. L. Price, Jr. President R. L. Price Construction, Inc. P. O. Box 21383 Roanoke, Virginia 24018 Dear Mr. Price: I am enclosing copy of a Resolution accepting the bid of R. L. Price Construction, Inc., in the amount of $13,400.00, for construction of the first floor restroom for the Greater Roanoke Transit Company's Campbell Court facility, which Resolution was adopted by the Board of Directors of the Greater Roanoke Transit Company at a regular meeting held on Monday, September 24, 1990. Sincerely, p~ ~~.J, Mary F. Parker Sec re ta ry MFP: ra GR TC . BID VAR Enc. , GREATER ROANOKE TRANSIT COMPANY ,;;;;, BOARD OF DIRECTORS October 1, 1990 Mr. John A. Scheren Estimator/Project Manager U. S. Construction, Inc. 1117 Wests ide Boulevard, N. W. Roanoke, Virginia 24017 Dear Mr. Scheren: I am enclosing copy of a Resolution accepting the bid of R. L. Price Construction, Inc., for construction of the first floor restroom for the Greater Roanoke Transit Company's Campbell Court facility, in the amount of $13.400.00, which Resolution was adopted by the Board of Directors of the Greater Roanoke Transit Company at a regular meeting held on Monday, September 24, 1990. On behalf of the Board of Directors, I would like to express appreciation for submitting your bid on the abovedescribed pro- ject. ;:relY, ~. p ~ ~ Mary F. Parker Secretary MFP:ra GRTC. BI DA Enc. , GREATER ROANOKE TRANSIT COMPANY ::,;;,;, BOARD OF DIRECTORS October 1, 1990 Mr. R. Gregory Migliarese, Jr. President Virginia Industrial Cleaners & Equipment Company 3620 Melrose Avenue, N. W. Roanoke, Vi rginia 24017 Dear Mr. Migliarese: I am enclosing copy of a Resolutio~ accepting the bids of_ Virginia Industrial Cleaners & Equipment Company for one parts cleaning spray cabinet, in the amount of $11,986.00 and one high pressure steam cleaner, in the amount of $3,874.00, for the Greater Roanoke Transit Company's Operations and Maintenance Facility, which Resolution was adopted by the Board of Directors of the Greater Roanoke Transit Company at a regular meeting held on Monday, September 24, 1990. Sincerely, L ~~-J. Mary F. Parker Secretary MFP: ra Enc. ,- GREATER ROANOKE TRANSIT COMPANY ar BOARD OF DIRECTORS Oc to b e r 1, 1990 Mr. Charlie Custer President Custer Automotive 624 Salem Avenue, Roanoke, Virginia Se rv i ce ~-qui pmen t, Inc. S. ~. 24016 Dear Mr. Custer: I am enclosing copy of a Resolution accepting the bid of Virginia Industrial Cleaners & Equipment Company for one high pressure steam cleaner, in the amount of $3,874.00; and accepting the bid of Industrial Gas & Supply Company for one mig welder, in the amount of $3,006.00, for the Greater Roanoke Transit Company's Operations and Maintenance Facility, which Resolution was adopted by the Board of Directors of the Greater Roanoke Transit Company at a regular meeting held on Monday, September 24, 1990. On be ha l f 0 f appreciation e qui p me n t . the fo r Board of Directors, I would like to express submitting your bid~ on the abovedescribed Sincerely, iP~ ~.~ Mary F. Parker Secretary MF P : r a Enc. ~ GREATER ROANOKE TRANSIT COMPANY ~J BOARD OF DIRECTORS October 1, 1990 Mr. R. W. Smith Sa l e s ^1a nag e r !~.jtrial Gas & Supply Company ~_.jl - 11th Street, S. E. Roanoke, Virginia 24013 Dear Mr. Smith: I am enclosing copy of a Resolution accepting the bid or Industrial Gas & Supply Company for one mig welder, in the amount of' $3.006.00, for the Greater Roanoke Transit Company's Operations and Maintenance Facility, which Resolution was adopted by the Board of Directors of the Greater Roanoke Transit Company at a regular meeting held on Monday, September 24, 1990. "-,~ ).p~ Sincerely, Mary F. Parker Secretary MF P : r a Enc. o ) ~, BOARD.OF DIRECTORS OF GREATER ROANOKE TRANSIT COMPANY A RESOLUTION ACCEPTING CERTAIN BIDS FOR EQUIPMENT FOR THE COMPANY'S OPERATIONS AND MAINTENANCE FACILITY, CONSTRUCTION OF A FIRST FLOOR RESTROOM IN THE CAMPBELL COURT FACILITY, AND PROVISION OF SUPPORT VEHICLES, UPON CERTAIN TERMS AND CONDITIONS; AND REJECTING ALL OTHER BIDS. BE IT RESOLVED by the Board of Directors of the Greater Roanoke Transit Company that bids received from various vendors for equipment for the Company's operations and maintenance faci- lity and certain support vehicles in the amount of $1~1,359.00 and the bid for construction of the first floor restroom in the Campbell Court facility from R. L. Price Construction, Inc. in the amount of $13,400.00, as more particularly identified and set forth in the report to this Board dated September 24, 1990, are hereby accepted and the Company's General Manager and Secretary are authorized to execute and attest respectively, appropriate contracts or other necessary documentation in form approved by General Counsel for such procurements. BE IT FURTHER RESOLVED that any and all other bids made to the Company for the aforesaid procurements are hereby rejected and the Company's Secretary is directed to notified each such bidder and to express to each the Company's appreciation for such bid. ADOPTED by the Board of Directors of Greater Roanoke Transit Company this 24th day of September, 1990. APPROVED: ATTEST: ,^" ~ -}. p ~<- Mary F. Pa ker, Secretary . "';;" ~ ~" ," d ^", \:it ;#l "'^" ,:d' I I I I I I I I I I I I I I I I I VALLEY METRO Greater Roanoke Transit Company P.O. Box 13247 Roanoke, Va. 24032 703-982-0305 September 24, 1990 Board of Directors Greater Roanoke Transit Company Roanoke, Virginia Dear Members of the Board: Subject: Bids for Facility Equipment, Campbell Court Restroom Construction and Support Vehicles I. Background: A. Public advertisement for bids on the equipment needed to fully equip GRTC's operations and maintenance facility; the construction of a first floor restroom in Campbell Court; and the provision of support vehicles was published on August 6, 1990. B. Bid specifications and instructions were sent to twenty-two (22) firms responding to the public advertisement. C. Bids were administratively received, opened and read aloud on September 4, 1990. D. Management reviewed all bids in preparation of providing the Board with this report as stated in the July 23, 1990 Management Letter. II. Current Situation: A. Bids consist of a separate bid for each item as shown on the attached bid tabulation. B. Formal action regarding the bid is needed from the Board of Directors. I I I I I I I I I I I I I I I I I I I , III Issues: A. Bid compliance B. Amount of low responsive bids C. Funding D. Timing IV. Alternatives: A. Award all bids to the low responsive bidders as identified on the attached bid tabulation and reject all other bids. 1. Bid compliance with the bid requirements was met by of the low responsive bidders. Certain other bidders submit lower bid prices but their bids were responsive in that they either did not include required bid bond and/or signature or they failed to on the item as specified.. all did not the bid 2.. Amount of low responsive bids are acceptable and within the amounts budgeted. 3. Funding is available from the federal Section 3 discretionary capital grant approved by the Urban Mass Transportation Administration on July 3, 1990. Federal funding, however, cannot be used for the restroom construction. Funding for the recommended bid awards is therefore proposed as follows: Funding Less Less Funding Available Equipment Restroom Balance Award Award Federal $226,630 $ 98,519 $ 0 $128,111 State/ Local 151,768 32,840 13,400 105.528 Total $378,398 $131,359 $ 13,400 $233,639 Funding balance of $233,639 will be used to purchase the items for which no bids were received subsequent to re-advertising for bids. 4. Timing will permit delivery of all items and completion of the restroom by December 31, 1990. Items for which no bids were received have been re-advertised. A recommendation regarding these bids will be brought to the Board as soon as practical. I I I I I I I I I I I I I I I I I I I , B. Reiect all bids. 1. Bid compliance with the bid requirements is a moot issue. 2. Amount of low responsive bids is not an issue. Future responsive bids, however, are likely to be higher. 3. Fundinq for the bid awards will not change. 4. Timing will delay delivery of all items and completion of the restroom until such time as the Board might approve otherwise. All items would have to be re- advertised. V. Recommendation: It is recommended that the Board adopt Al ternati ve "A" which authorizes the award of all bids to the low responsive bidders as identified on the attached bid tabulation and the rejection of all other bids. Respectfully submitted, ;, " ;-:-:-'///f .,~'..r. _ r ~, t'~'. .~:, ". .' ,,(! . >_.~ /; ; I', Stephen A. Mancuso General Manager c Vice President of Operations General Counsel Treasurer Secretary Director of Utilities and Operations I I I I I I I I I I I I I I I I I I I ~ BID TABULATION BIDS RECEIVED SEPTEMBER 4, 1990 IN THE OFFICE OF THE GENERAL MANAGER ITEM One tow truck BIDS RECEIVED REQUIREMENTS MET Dickerson GMC Truck Peterbilt Inc. No One service Allred Chevrolet Inc. No truck One van None NA Two cars Allred Chevrolet Inc. No One coin Cummins-Allison Corp. No counter One forklift River Ridge Supply Co. Inc. No One vehicle lift (One walk behind Itloor scrubbe0 lOne riding) floor scrubber One parts cleaning spray cabinet Virginia Bearings & Supply Yes Koala Equipment Co. Inc. Yes River Ridge Supply Co. Inc. No Tennant Co. Yes Tennant-Co. Yes Virginia Industrial Cleaners & Equipment Co. Yes PAGE 1 OF 3 BID PRICE $31,451 17,838 NA 12,100 4,410 14,688 18,267 33,000 6,994 7,448 23,872 11,986 BID AWARD $ o o o o o o @~7 6i',.....000 o ~48 23,872 11 ,986 I , " " I One high Custer Automotive Service No 2,859 0 pressure Equipment I steam cleaner Virginia Industrial Yes 3,874 3,874 Cleaners & Equipment Co. I I One freon Custer Automotive Service No 2,869 0 recovery Equipment I system Thermo King of Roanoke Inc. No 5,707 0 I One carpet None NA NA 0 cleaner I One None NA NA 0 electrical I test stand I One mig Custer Automotive Service Yes 3,848 0 welder Equipment I Industrial Gas & Supply Co. Yes 3,006 3,006 One sewing None NA NA 0 I machine I One 8" Nelson Roanoke Corp. Yes 502 502 buffer I One 12" Nelson Roanoke Corp. Yes 1,608 1,608 buffer I One drill .Ne I son Roanoke Corp: Yes 1,947 1,947 press I diesel Nelson Roanoke One Corp. Yes 3,182 3, 182 I engine stand I PAGE 2 OF 3 I I I I I I I I I I I I I I I I I I I I . , " One ac/dc generator Nelson Roanoke Corp. Yes 4,992 o Shepperds Auto Supply Yes 4,267 4,267 One metal Nelson Roanoke Corp. bench lathe Yes 3,341 3,341 Various shop Nelson Roanoke Corp. equipment Yes 15,247 o Shepperds Auto Supply Yes 15,059 15,059 EQUIPMENT BID AWARD TOTAL................................... .$1~1,359 Restroom R. L. Price construction Construction Inc. Yes 13,400 13,400 U. S. Construction Co. Yes 18,000 o RESTROOM CONSTRUCTION BID AWARD TOTAL........................$ 13,400 PAGE 3 OF 3 "~-:"?::: ,^~q'77~,~.;r.:r;r~~~.. ,'*;':;f.'i~~lo:\-. :-i;' ~~~~,-,~~-~,<..~,,~_.<.~.-.~-~.-..,~~ ~- ! 1 [;.) . r '~:~:~~~;::~~~:.:~.~,,~~~(~;:.,,~:,:~~'~:':':,:;~ f~l ~I ~- ~:::::~: September 25, 1990 VALLEY METRO Greater Roanoke Transit Company P.O. Box 13247 Roanoke, Va. 24032 703.982.0305 Dickerson GHC 341 24th Street;N W Roanoke, Virginia d <10/7 Dear Hr. Hike Prilliman, Please be advised that Dickerson GHC's bid for the item denoted below was rejected by GRTC on September 24, 1990. No performance bond or certified check is being returned because none was submitted with the bid. One Tow Truck Thank you for your interest in GRTC. y~~. Step en A. ~ancuso General Hanager A t '-IYJ ~ aAl1 (1."" .1)~i cfJ ()..J..A c/o r. S~CVh i" ", BID FORM Date Sept 4, 1990 To: Stephen A. Mancuso General Manager Greater Roanoke Transit Company 1108 Campbell Avenue S.E. P.O. Box 13247 Roanoke, Virginia 24032 In compliance with the GRTCs' Advertisement for Bid: the Instructions to Bidders: the Specifications: and all of the attachments thereto, the undersigned hereby submits a bid for dhe 1 Tow Truck with 10 I Body " (state as appears on bid envelope). The lump sum price for this good and/or service, including all labor, materialt. delivery and/or installation charges is Thirty One Thousand, Four Hundred rifty One dollars($31,451 ). The undersigned hereby certifies that dollars ($ of the above stated lump sum price shall be paid to the Disadvantaged Business Enterprise(s) identified in the third attachment (Schedule A form) to this Bid Form. Furthermore, it is understood that if this DBE is determined by GRTC to be eligible and performing a commercially useful function then, for evaluation purposes only, the above stated lump sum price will be reduced by 50 percent of the amount stated within this paragraph. In submitting this bid, the undersigned warrants that it will fulfill its obligation under this bid by (specify date) with the full understanding that failure to do so, as long as GRTC takes formal action regarding this bid by September 24, 1990, will result in the forfeiture of the attached bid bond or certified check to GRTC. The undersigned hereby certifies that he/she is authorized to submit this bid on behalf of Dickerson GMC.,.Truck Peterbilt (name of bidder) and that said firm is legally qualified to fulfill the obligations of this bid as stated in the Advertisement for Bid: the Instructions to Bidders: the Specifications: this Bid Form: and all of the attachments thereto: all of which will constitute an agreement between GRTC and said firm upon notice of bid award. Signed this ..A:th... day of Spptpmhpr , 1990 by Mirhrlpl I prillrln:)r1r1 the Salesman (title) of Dickerson GMC Truck Peterbilt (name of bidder) whose address is 341 24th St N. M. Roanoke. Va. 24017 f -...."~I L".-!J;~ fi'!iil ~::;m!'\':"~'~""':-":>"';;~C'""'~''''''''''"''''''''-'i'''''"'''''':'''''''''''"-'-'''~-~:ij ~~J ~I ~--- _ --.- ... ......, ....... ". ,". ..,..,...'''~ ~.----~. '"~''' .' ...." ,....... '. ~,r7;'.'f~~~:"~~"..~.:>r.-."1;.."''"77:~..~ - . ~ --' i-- ,.... !'.-'~ September 27, 1990 VALLEY METRO Greater Roanoke Transit Company P.O. Box 13247 Roanoke, Va. 24032 . 703.982.0305 Allred Chevrolet P.O. Box 1012 Salem, Virginia 24153 Dear Mr. Sam Christian, Enclosed is the bid bond that was submitted with Allred Chevrolet's. bid for one car and one service truck. I apologlize for oversight in not realizing that the bid bond was submitted with the bid and I hope we have not caused you any inconvenience. Please feel free to call me if you have any questions or other comments. Sincerly, Stephen A. Mancuso General Manager 117ul, chr/~~' C/OttJQ.1l -=fLu.:f /YL~ I 9 ~ s /J. E lJ-dv1..iC.- /ld, $~ .... ",',' ~l~i!>:}'!r :~ '~l;' .t:L":"'~;""'Iff!i'Jt>!"~TI'Z'lI.\WftTa.'~r1.~'"M~"J!""l"c~'~'!'C}l"'t::u"," :!:"i?,x .'!"i.:Y'XTffi':':~:11 f'. UNITED STATES FIDEl1~.:}~~::itGUARANTY COMPANY ~: ....j l~ t' . _ !iiI . illii oJ ,. I, ','; " '~,1 }. ".,"." ," i'( :;j ~1~ ({~iC"~j;~~y) ~ ....." :~.:~~ f ....... '~'I ~ ':;,-;, :~~": i; ~~ ::~i~. ~~ L"i r1~ Ik:~ fi..~ ff"J 1~~~1 ~;.A =~ ::.:.::' ::;;: m~i:~ '::i~ rf.J ''-~'''I .~.:~ ...1 ""'.~ 1':.".'::'. .:::'1 ;;~ ........ ::::\ ~~~ ::::; ::~;'. I'~~ ...."...'. :::;: ~:~ ffb'::: f;,:~ ~". , c.... t;~~~ WF; I.'~':~ .....,J :::,' ';'1 'ii." [~t ~L I'."'" .,-,- . :~:; I~i\ f.... :::: BID BOND BOND NUMBER ........................................................................................ KNOW ALL MEN BY THESE PRESENTS: THAT Allred Chevrolet, Inc. 'q '.. :~::l ;::. ,j .:~: :~: .:~ , ... ~:!!l .. :.:~ .:.'::: i:::;:; ~i:!;' I.,"::j Ii::';' . X,::i :~::: t:i= t::m! '. ~~~~ :.f! ",:;:i :~:~ ,,'j .:::: :~ :.: _:.,~ Le.:';:: ....... ;::..~) :.:~~"" .;':::.:. b ';;;1 Hl!i :1 €:'" ,:d (,;:: E:.:.~ '~'~i :::.;'. _..... --- nu_un.________nn.._______....___.__.___. '. '....1 ,AL,\ .':[..,Jd\;.i~~,;')jl~Jla.~.;\s:~KDJr\\\'~!ii!rh,,~:{Lii{\t:JLi!jil!iFdJ1li~~:}AI~:~:BFE /j,~~\'&1r/ljjW~;::~:'.:j;g::;*: ili,;;; :.~~i~t;.,~~./jilli~,~1=~,:..jh~:::~~i~rJA;:~:1L~K:0j4;':' .............................................................................................................................................................................................................................. 625 N. Electric Road .................................................................................................................... of .................................................................................................................... .............................~!~~.!.....Y.'~....?~.!.?:?................................................................................., as Principal . and UNITED STATES fIDELITY AND . Vallev Metro GUARANTY COMPANY, a Maryland corporation, as Surety, are held and firmly bound unto.....................~................................................................... 12th & Campbell Avenue, S.E., Roanoke, VA 24013 ................................................................................................................................................................................................................................................. " . 10% of Attached Bid as Obligee, In the full and Just sum of.............................................................................................................................................................................. ..................................................................................................................................................................................................................................Dollars. lawful money of the United States, for the payment of which sum, well and truly to be made. we bind ourselves. our heirs. executors. administrators, successors and assigns. jointly and severally. firmly by these presents. WHEREAS. the said Principal is herewith submitting its proposal 1991 Chevrolet Lumina 4 Dr. Sedan and 1991 Chevrolet Pickup THE CONDITION Of THIS OBLIGATION is such that if the aforesaid Principal shall be awarded the contract the said Principal will, within the time required, enter into a formal contract and give a good and sufficient bond to secure the performance of the terms and conditions of the contract, then this obligation to be void; otherwise the Principal and Surety will pay unto the Obligee the difference in money between the amount of the bid of the said Principal and the amount for which the Obligee legally contracts with another party to perform the work if the laller amount be in excess of the former, but in no event shall liability hereunder exceed the penal sum hereof. Signed, sealed and delivered...~~P.~~~~E....~~.....!.~~... <Date) ..~~~~~1.f1.~...C~......~f.y............(SEAU ,1. .......tl.LJ~~.t.b-.,...."..". ........................................................................................................(SEAU /J, : . UNITED ST"~'1D1UtY 'NO "'RAm COMPANY ........e;~.dt<.t....2~....~.. ....... ..~:.. ~.~....................... . . Attornev,in.fact Contract 11 (Revi.e<ll (1-74) . ....0.:.... . .....f' /,- ..::;>:';,~\/~/~ ....::;:.';:::.~~ <.}? /~. CERTIFIED COpy :: ~'. .. I ...:,>j I , Knolll aU Men by t/ae.e Pre.ent.: That UNITED STATES FIDELITY AND GUARANTY COMPANY, a corporation organized and existing under the laws of the Stale of Maryland, and having its principal office at the City of Baltimore, in the State of Maryland, does hereby constitute and appoint GENERAL POWER OF AITORNEY No...... .... ~~.~.~~. ......... ....... '" ,.... f Charles M. Logan of the City of its true and lawful attorney Salem in and for the State , State of of Virginia Virginia for the following purposes, to wit: To sign its name as surety to, and to execute, seal and acknowledge any and all bonds. and to respectively do and perfonn any and all acts and things set forth in the resolution of the Board of Directors of the said UNITED STATES FIDELITY AND GUARANTY COMPANY. a certilied copy of which is hereto annexed and made a pan of this Power of Attorney; and the said UNITED STATES FIDELITY AND GUARANTY COMPANY, through us, its Boud of Directors, hereby ratifies and confinns all and whatsoever the said Charles M. Logan may lawfully do in the premisea by virtue of these presents. In Witneu Whereof. the said UNITED STATES nDEUTY AND GUARANTY COMPANY has caused this instrument to be sealed with its Corporate leal. duly att8llted by the signatures 01118 Vice'Presiden. and AasisCant SecretlllY, this 21 s t day of March , A. D. 1975 UNITED stATES FIDEUTY AND GUARANTY COMPANY. (Signed) 8'..... .~.~r.t:r:~.f!I..'.Y:~ ..~.~~~y. ,. .~~!............... f ice.PrelidellL (SEAL) (Signed) Duval A. Edwards . . . . . .. .. . . .. .... . . .... . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Auutanl Secrettuy. STATE OF MARYLAND, BALTIMORE CITY, } ss: On this 21st day 01 March , A. D. 1975 , before me personally came Bertram W. Sealy, Jr., Vice.Presiden. ofthe UNITED STATES FIDELITY AND GUARANTY ' . COMPANY and Duval A. Edwards , Assistant Secretary of said Company, with both of .hom I om """,..u, u.....hd, .... ...... ... one ....,.,,, dnly "'.... ..Id Iboi """ ..,;d", I. Ibo aly .1 .......". "MlRnd' b r that they, the saidJertram W.Sealy,Jr. and Duval A.Edwards have acknowledged wtN~ ~Ym~ o.[gd the Vice.President and tbe Anlstan. Secretary 01 the said UNITED. STATES FIDELITY AND GUARANTY COMPANY, the cor. ' poration described in and which executed tbe foregoing Power of Attorney; that they eacb knew the seal of said corporation: that the seal affixed to said Power of Attorney was such corporate seal, that it was so fixed by order of tbe Board of Directors of said corpora- tion. and that they signed their names thereto by like order u Vice. President and Assistant Secretary, respectively, of the Company. My commission expires the first day in July, A. D. 19.. .7.8... (SEAL) (Signed) Herbert J. Aull ......................................................... Noltl'7 Public. STATE OF MARYLAND BALTIMORE CITY, } Set. I, Robert H. Bouse , Clerk 01 the Superior Coon 01 Baltimore City, which Coun is a Coun of Record, and has a seal, do bereby certify that Herbert J. Aull , Esquire, before whom the annexed affidavits were made, and who has thereto subscribed hia name, was at the time of 80 doing a Notary Public of the State of Maryland. in and for the City of Baltimore, duly commissioned and sworn and authorized by law to administer oaths and take acknowledgments, or proof of deeds to be recorded therein. I further certify that I am acquainted with the handwriting of the said Notary, and verily believe the signature to be his genuine signature. In Te.timony Wlulreo/. I hereto set my hand and affix the seal 01 the Superior Coun 01 Baltimore City, the same being a Court of Record, this 21st day of March , A. D. 1975 Robert H. Bouse (SEAL) (Signed) ............................................................... Clerk 01 1M SUlHrior Court 01 Ballimore Cur. FS 3 (8.67) -::~. '~N"ot~.r~r:>1'."'~o:'~i"",~,.~~~ .t.::;;.;~~~.. r~ ~:~ r;i!i;l "'::'::0.::-:: ~oo.~=~"::::=M ~ ~~I n:;== VALLEY METRO September 25, 1990 Greater Roanolce Transit Company P.O. Box 13247 Roanoke, Va. 24032 703.982.0305 Allred Chevrolet Exit 41 - Interstate 81 on 419 Salem, Virginia Dear Mr. Sam Christian, Please be advised that Allred Chevrolet's bids for the items denoted below were rejected by GRTC on September 24, 1990. No performance bond or certified check is being returned because . none was submitted with the bid. One Service Truck Two Cars Thank you for your interest in GRTC. "".; ,.. '-' Date 9- L/- 9{) BID FORM TOr Stephen A. Mancuso General Manager Greater Roanoke Transit Company 1108 Campbell Avenue S.E. P.O. Box 13247 Roanoke, Virginia 24032 In compliance with the GRTCs' Advertisement for Bid~ the Instructions to Bidders~ the Specifications~ and all of the attachments thereto, the undersigned hereby submits a bid for" 10~:'iZi:' '1<,1,),) fliCKvl' /~<..;c..)::. " (state as appears on bid envelope). The lump sum price for this good and/or service, including all labor, material, delivery and/or installation charges is dollars (S /75'3'/, q-7 ) . The undersigned hereby certifies that dollars (S of the above stated lump sum price shall be paid to the Disadvantaged Business Enterprise(s) identified in the third attachment (Schedule A form) to this Bid Form. Furthermore, it is understood that if this DBE is determined by GRTC to be eligible and performing a commercially useful function then, for evaluation purposes only, the above stated lump sum price will be reduced by 50 percent of the amount stated within this paragraph. In submitting this bid, the undersigned warrants that it will fulfill its obligation under this bid by ])!c:.~mMt.')"\,) \(i10 (specify date) with the full understanding that failure to do so, as long as GRTC takes formal action regarding this bid by September 24, 1990, will result in the forfeiture of the attached bid bond or certified check to GRTC. The undersigned hereby certifies that he/she is authorized to submit this bid on behalf of AL.L.~['[) CfI[V'€tl(..Lf ..t:~c, (name of bidder) and that said firm is legally qual if ied to fulf i 11 the obligations of this bid as stated in the Advertisement for Bid~ the Instructions to Bidders~ the Specifications~ this Bid Form~ and all of the attachments thereto~ all of which will constitute an agreement between GRTC and said firm upon notice of bid award. JAt..tt11 vA. . ~ day of /'flANA 6l,€. (name :2'1If):1 , 1990 by C~ K.- ~ ( tit Ie) 0 f A-u../Zl..D C Hll/~c:u, J;4J(', of bidder) whose address is 9JS'}J. lLi.'Cr~lt:' 112.1>. Signed this the rULI JVTEII182.1< (, . ~. '.J BID FORM Date 9- L/- 90 TOI Stephen A. Mancuso General Manager Greater Roanoke Transit Company 1108 Campbell Avenue S.E. P.O. Box 13247 Roanoke, Virginia 24032 In compliance with the GRTCs' Advertisement for Bid; the Instructions to Bidders; the Specifications; and all of the attachments thereto, the undersigned hereby submits a bid for" tnl)> -JIZ-J: H.~i.e. )x\!'.e .fi.;)AN " (state as appears on bid enve lope) . The lump sum price for this good and/or service, including all labor, material, delivery and/or installation charges is dollars (S 1~()99. '7 i ) . The undersigned hereby certifies that dollars (S of the above stated lump sum price shall be paid to the Disadvantaged Business Enterprise(s) identified in the third attachment (Schedule A form) to this Bid Form. Furthermore, it is understood that if this DBE is determined by GRTC to be eligible and performing a commercially useful function then, for evaluation purposes only, the above stated lump sum price will be reduced by 50 percent of the amount stated within this paragraph. In submitting this bid, the undersigned warrants that it will fulfill its obligation under this bid by ])U[/11.&1l ;/1. /99'0 (specify date) with the full understanding that failure 'to do so, as long as GRTC takes formal action regarding this bid by September 24, 1990, will result in the forfeiture of the attached bid bond or certified check to GRTC. The undersigned hereby certifies that he/she is authorized to submit this bid on behalf of A~[) CH[v~t.r II-iC. (name of bidde r) and that said firm is legally qual if ied to ful fill the obligations of this bid as stated in the Advertisement for Bid; the Instructions to Bidders; the Specifications; this Bid Form; and all of the attachments thereto; all of which will consti tute an agreement between GRTC and said firm upon notice of bid award. JALfrT1 . !,rA. . ~ day of . /YlAPAtJ,a. (name JYI53 {4L ( tit 1 e) 0 f ,tlu.e [j) CH~ ,,~,,'U7 of bidder) whose address is ~J5 JI/TI/fIdL,e , 1990 by <;e. ('~u- JJJC. /</, l'i-ic ~/C: 12P. Signed this the FLaT ~T"":,J~a;JJ,,~~L.~J.Io,~~;~t~-f)'~~ r-iUM-J l!..;-~ ~ ~:;::")~~JJ,";',<~;;<-::'r"'Tn"""':'F"-:"""'~"'?'"",,:,,"~-;:-re',~ r~~ Ul-[~J:-:~~ '~:' ''''':':;':''''"~''~~'''''''~~'::'''';'1'''~=~''~i~ ~ Ii "-11 i-' ., . ~ VALLEY METRO Greater Roanoke Transit Company P.O. Box 13247 Roanoke, Va 24032 703.982.0305 September 25. 1990 Cummins-Allison Corp. ~~ 3600 West ~road Street #485 Richmond. Virginia 2.3230 Dear Mr. Erskine B. Van Houten Jr. Gv\ CAx\c.h "..rY\CUrQ\9f Please be advised that Cummins Allison's bid for the item denoted below was rejected by GRTC on September 24. 1990. No performance bond or certified check is being returned because none was submitted with the bid. One Coin Counter Thank you for your interest in GRTC. ~,~ .. \ . BID FORM Date 14 August 1990 TOI Stephen A. Mancuso General Manager Greater Roanoke Transit Company 1108 Campbell Avenue S.E. P.O. Box 13247 Roanoke, Virginia 24032 In compliance with the GRTCs' Advertisement for Bid: the Instructions to Bidders: the Specifications: and all of the attachments thereto, the undersigned hereby submits a bid for " ONE COIN ~()R'T'F.R /rnrTN'T'F.R " (state as ~ppears on bid envelope). The lump sum price for this good and/or service, including all labor, material, delivery and/or installation charges is Four Thousand Four Hundred Ten dollars(S 4,410.00 ). The undersigned hereby certifies that o dollars (S ) of the above stated lump sum price shall be paid to the Disadvantaged Business Enterprise(s) identified in the third attachment (Schedule A form) to this Bid Form. Furthermore, it is understood that if this DBE is determined by GRTC to be eligible and performing a commercially useful function then, for evaluation purposes only, the above stated lump sum price will be reduced by 50 percent of the amount stated within this paragraph. In submitting this bid, the undersigned warrants that it will fulfill its obligation under this bid by 24 September 1990 (specify date) with the full understanding that failure to do so, as long as GRTC takes formal action regarding this bid by September 24, 1990, will result in the forfeiture of the attached bid bond or certified check to GRTC. ' The undersigned hereby certifies that he/she is authorized to submit this bid on behalf of Cummins-Allison Corp. (name of bidder) and that said firm is legally qualified to fulfill the obligations of this bid as stated in the Advertisement for Bid: the Instructions to Bidders: the Specifications: this Bid Form; and all of the attachments thereto: all of which will constitute an agreement between GRTC and said firm upon notice of bid award. Signed this 14 th day of August , 1990 by Erskine B. ~.an H~a?ten" Jr. the Branch Manager. (ti tIe) of Cummins-Allison Corp. (name of bidder) whose address is 3600 W. Broad St. Suite 485, Richmond, VA 23230 ~-"I,!!M1~~3B:~~iH.~W:-'~~", ~ ... ~~', I"'''l '. "''''''''''''''''''''''''''<',-C'"" .=""',-,...=."-,,...,,-,-....-,.-..- ..,." ~ ~1 .:.,. _ ... _ _.. ~""-'" ....,11':,,,: ", .', ....,-",.., ~.,~ r~-~I r ^J U-''''''~ ..."'"'!T'f..~..~:~~~Mf.'.{~;,:'_0~.:.: ":0"";~.r:.~.-...F~~:~~'~',~~;-'r;".;'!;'~:'m~ r===-. i---j i--r-i'~~'''~''.:'~ VALLEY METRO Greater Roanoke Transit Company P.O. Box 13247 Roanoke, Va. 24032 703.982.0305 September 25, 1990 River Ridge Supply Company) Q-vlc. P.o. Box 10263 Lynchburg, Virginia 24506 Dear Mr. Jeff L. Desper, Please be advised that River Ridge Supply Company's bids for the items denoted below were rejected by GRTC on September 24, 1990. I am therefore returning the performance bond or certified check that was submitted with the bid. One Forklift One Walk Behind Floor Scrubber Thank you for your interest in GRTC. dJ-If~:;i, Dv:pif S~ 1?.QjO. (V) ('l') CSl (V) ('l') CSl (V) 0\ .... (V) , ~ en N "- en .... CSl N CSl :N M I M (j I z I ~ ('l') <.) ('l') w C' J: 0\ <.) " : I N' 1;1 .... '.1 u z - <( ~Z z- <-' cta:~ m - _ a:>LO ctw~ .... ~ d. (/) 0 ill . Wz a:<( 00 a: I I I I I I I I I I I r I I I I .. o u (j)~ OC\l > LOC') ~ ~~~ a..~><N a...... .CO :::J X C) ~ en Oa:O "-I CD::J ~ ..... O~W ..., . Z Q a.UO _ ZJ: 0: ~a. 0: "-I' > - 0: "d Q) ,.,. "d r:: :::s ::c =' 13 ~ ~ f ~ CC t..J] ~ .... U1 ~ t..J] o o .. - ~ n.J ~ o o J .... U1 o .. - . rn rn 0- n.J .... o ~ CSl 0\ I \0 .... I Q) CSl o U ~ 'f'"i rn I~ f-4 ~ CD ~~ 0.0 o c:: > '" ..J 0 ~ 0:: ;:)1 fJJl"'" W CD ~I~ 91", a:1Q> a:1s... ~I~ CSl S . S CSl .... '0 'f'"i ,Q "'" o tz.. t._. ___ _..._ _ .___.....,..__..~..._ .___.____ .., .' ~. BID FORM Date August 14, 1990 TOI Stephen A. Mancuso General Manager Greater Roanoke Transit Company 1108 Campbell Avenue S.E. P.O. Box 13247 Roanoke, Virginia 24032 In compliance with the GRTCs' Advertisement for Bid; the Instructions to Bidders; the Specifications; and all of the attachments thereto, the undersigned hereby submits a bid for " One Forklift " (state as appears on bid envelope) . The lump sum price for this good and/or service, including all labor, material, delivery and/or installation charges is Fourteen Thousand and six hundred and eighty eight dollars(S 14,688.00 ). ($15,462. for optional Model Quoted. Quote enclosed) The undersigned hereby certifies that N/A dollars (S of the above stated lump sum price shall be paid to the Disadvantaged Business Enterprise(s) identified in the third attachment (Schedule A form) to this Bid Form. ,Further.more, it is understood that if this DBE is determined by GRTC to be eligible and performing a commercially useful function then, for evaluation purposes only, the above stated lump sum price will be reduced by 50 percent of the amount stated within this paragraph. In submitting this bid, the undersigned warrants that it will fulfill its obligation under this bid by Approximrlrply 10 ilrlY!': (specify date) with the full understanding that failure to do so, as long as GRTC takes formal action regarding this bid by September 24, 1990, will result in the forfeiture of the attached bid bond or certified check to GRTC. (Subject to prior sale) The undersigned hereby certifies that he/she is authorized to submit this bid on behalf of River Ridge SlWly Co.. Inr.. (name of bidder) and that said firm is legally qualified to fulfill the obligations of this bid as stated in the Advertisement for Bid; the Instructions to Bidders; the Specifications; this Bid Form; and all of the attachments thereto; all of which will constitute an agreement between GRTC and said firm upon notice of bid award. Signed this 1.2..- day of AU9Ust , 1990 by the Ar.rnl]nr!': M;mrlgpr (ti tIe) of Riu~r Ri nCJP ~ll~ly ro . Tnc (name of bidder) whose address s P.o. Box 10?f\1 Lynchburg. VA 24506 .. .", . -~ ,;., . BID FORM Date AUGUST 10, 1990 TOI Stephen A. Mancuso General Manager Greater Roanoke Transit Company 1108 Campbell Avenue S.E. P.O. Box 13247 Roanoke, Virginia 24032 In compliance with the GRTCs' Advertisement for Bid; the Instructions to Bidders; the Specifications; and all of the attachments thereto, the undersigned hereby submi ts a bid for" ONE WALK BEHIND FLOOR ~r.RTTRRF.R " (state as appears on bid envelope). The lump sum price for this good and/or service, including all labor, material, delivery and/or installation charges is SIX THOUSAND NINE HUNDRED & NINETY-FOll:Pollars ($ $6994. ). The undersigned hereby certifies that SIX THOUSAND NINE HUNDRED & NINETY-FOUR dollars ($ 6994. ) of the above stated lump sum price shall be paid to the Disadvantaged Business Enterprise(s) identified in the third attachment (Schedule A form) to this Bid Form. Furthermore, it is understood that if this DBE is determined by GRTC to be eligible and performing a commercially useful function then, for evaluation purposes only, the above stated lump sum price will be reduced by 50 percent ot the amount stated within this paragraph. In submitting this bid, the undersigned warrants that it will fulfill its obligation under this bid by AUGUST 10, 1990 (specify date) with the full understanding that failure to do so, as long as GRTC takes formal action regarding this bid by September 24, 1990, will resul t in the forfeiture of the attached b_id bond or certified check to GRTC. The undersigned hereby certifies that he/she is authorized to submit this bid on behalf of RIVER RIDGE SUPPLY CO., INC. (name of bidder) and that said firm is legally qualified to fulfill the obligations of this bid as stated in the Advertisement for Bid; the Instructions to Bidders; the Specifications; this Bid Form; and all of the attachments thereto; all of which will constitute an agreement between GRTC and said firm upon notice of bid award. Signed this ---1..Q.1:hiay of AUGUST the SALES REPRESENTITIf/1EI. tIe) (name of bidder) LYNCHBURG VA 24506 , 1990 by JEFFERY L. DESPER of RIVER RIDGE SUPPLY cu., iNC. whose address is P.O. BUX lUlb3 r~ l~~~ An~. ,""",,,,,.,,..?'C~-~ ,,- "., ~"""7-.""""~",~",,",,,,,".,! ~ ~ c. ~j] r '~f"l, . -"'''''''''''-''''' ....,}"',,'It'."",~=~,'..~~:"'.T."...~.,;'''~~~. """""'7Wb C I~-;;';l Q ~,...~,.-..-- . -, '....., ,. ...... ..' ........ ""''l',^r== PiI.----- j---i.... .-..... VALLEY METRO Greater Roanoke Transit Company P.O. Box 13247 Roanoke, Va. 24032 703.982.0305 September 25. 1990 Virginia Bearing and Supply Company 811 Pocahontas Avenue/~/~ Roanoke. Virginia 24013 To Whom It May Concern. Please be advised that GRTC is hereby awarding Virginia Bearing and Supply Company the bid for one Forklift for the amount of 18.267.00. We look forward to hearing from you. a Manager ~l.A. d i lv\ DOJ~ b \.f ~c0-w (2~ I ,. QUOTE #: H-1519-JD ;'( BID FORM Date Auqust 21, 1990 To. Stephen A. Mancuso General Manager Greater Roanoke Transit Company 1108 Campbell Avenue S.E. P.O. Box 13247 Roanoke, Virginia 24032 In compliance with the GRTCs' Advertisement for Bid; the Instructions to Bidders; the Specifications; and all of the attachments thereto, the undersigned hereby submits a bid for" one forklift . " (state as appears on bid envelope). The lump sum price for this good and/or service, including all labor, material, delivery and/or installation charges is Eighteen thousand two hundred and sixty-seven dollars($ 18,267.00 ). The undersigned hereby certifies that nnt ;lppl; ("';lr,l "" dollars ($ ) of the above . stated lump sum price shall be paid to the Disadvantaged Business Enterprise(s) identified in the third attachment (Schedule A form) to this Bid Form. Furthermore, it is understood that if this DBE is determined by GRTC to be eligible and performing a commercially useful function then, for evaluation purposes only, the above stated lump sum price will be reduced by S0 percent of the amount stated within this paragraph. In submitting this bid, the undersigned warrants that it will fulfill its obligation under this bid by December 1990 (specify date) with the full understanding that failure to do so, as long as GRTC takes formal action regarding this bid by September 24, 1990, will result in the forfeiture of the attached bid bond or certified check to GRTC. The undersigned hereby certifies that he/she is authorized to submit this bid on behalf of Virginia Bearings & Supply Company (name of bidder) and that said firm is legally qualified to fulfill the obligations of this bid as stated in the Advertisement for Bid; the Instructions to Bidders; the Specifications; this Bid Form; and all of the attachments thereto; all of which will constitute an agreement between GRTC and said firm upon notice of bid award. Signed this Cl..%' day of Clur;d , 1990 by the Sales Representative(tit e) of Vir inia B (name of bidder) whose address any r-~ ~;~ ~<!l :;;:;~:~:;:::::;;:;;;:;:;;:::=;~ ~ ~ ~~I ~j:::::- VALLEY METRO Glealer Roanoke Transit Company P.O. Box 13247 Roanoke, Va. 24032 703.982.0305 September 25. 1990 Shepherds Auto Supply. Inc. P.O. Box 13466 Roanoke. Virginia 24034 I () () J Wms,V\ ' rzc9. ~E ~ lCe I (/ A ~ V () /3 Dear Mr. Ralph C. Fitzgerald II. S~ i2~, Please be advised that GRTC is hereby awarding Shepherds Auto Supply Company the bid for the items denoted below and only the items denoted below. ~ DescriPtion Unit Price Extended Price 1 Various Shop Equipment 15.059.00 4.267.00 15.059.00 1 AC/DC Generator 4.267.00 TOTAL I 19.326.00 We look forward to hearing from you. , '"'' , '~. Date 8 . ~~, .C~O __./ "--..J BID FORM TOI Stephen A. Mancuso General Manager Greater Roanoke Transit Company 1108 Campbell Avenue S.E. P.O. Box 13247 Roanoke, Virginia 24032 In compliance with the GRTCs' Advertisement for Bid; the Instructions to Bidders; the Specifications; and all of the attachments thereto, the undersi9,ned hereby submits a bid for" "-.JOx..,O\......>-.c:---; C::--:::'~)\'".::l ~~,:~~T " (state as appears on bid enve lope) . The lump sum price for this good and/or service, including all labor, material, delivery and/or installation charges is '~'~'-\-ec-...:::)~c-~~ ~\~~\.~'~~_.... 'd\,c0 ~ dollars (S \"'5 ,(')~-\ \~ ). The undersigned hereby certifies that ~ \ ~ dollars (S ~ \ ~ . ) of the above stated lump sum price shall be paid to the Disadvantaged Business Enterprise(s) identified in the third attachment (Schedule A form) to this Bid Form. Furthermore, it is understood that if this DBE is determined by GRTC to be eligible and performing a commercially useful function then, for evaluation purposes only, the above stated lump sum price will be reduced by 50 percent of the amount stated within this paragraph. In submitting this bid, the undersigned warrants that it will fulfill its obligation under this bid by ~~~~}\.. ~.'\ \~~\::"') (specify date) with the full understanding that failure to 'do so, as long as GRTC takes formal action regarding this bid by September 24, 1990, will result in the forfeiture of the attached bid bond or certified check to GRTC. The undersigned hereby certifies that he/she is authorized to submit this bid on behalf of S~~~~,.,.&-.. t::::,.'-J..~~~~'~' (name of bidder) and that said firm is legally qu'al1 ie to fulfill the obligations of ~his bid as stated in the Advertisement for Bid; the Instructions to Bidders; the Specifications; this Bid Form; and all of the attachments thereto; all of which will constitute an agreement between GRTC and said firm upon notice of bid award. Signe~ th.is~~day.. of ~"~C4~ S\;; '. 1990 by. theC\N,pC-, ~9\,-(S-'{,~.3\~\\)e _ (ti tIe) of, . ~'-c'P---. ~. .~~--" (name of bidder) whose address is ',-D\\~~-?cC) ~. ~-e ~~, ~C\\~ II!' .,~ (";t_ :-., ,>~. Date <(3. '=::f~ 'C\D BID FORM TOI Stephen A. Mancuso General Manager Greater Roanoke Transit Company 1108 Campbell Avenue S.E. P.O. Box 13247 Roanoke, Virginia 24032 In compliance with the GRTCs' Advertisement for Bid; the Instructions to Bidders; the Specifications; and all of the attachments thereto, the undersigned hereby submits a bid for" \~D..!,.c~:-:, ~~;::...,~ ~C~::--A'\{"--"''''''''-''~ _ t;:,..c...t'~ ~-~--,<:?- \-~~C:~Sc_ " (state as appears on bid enve ope). The lump sum price for this good and/or service, including all labor, mate~ial~ d~livery and/or ins_~ll~,tion charges is ~,::=--'\t:::-..::::::..s:-~'r:-->'~~ -'v~.:...:, "'--\..s'<'li."'(:\, "?:,,~.. '~:'~~ '\-- '-' 3 ,.::j....) - dollars ( $ " d'= \ ,.Y5' ) . , The undersigned hereby certifies that ~ \ ~ dollars ($ ~ \t:::::... \ ) of the above stated lump sum price shall be paid to' the Disadvantaged Business Enterprise(s) identified in the third attachment (Schedule A form) to this Bid Form. Furthermore, it is understood that if this DBE is determined by GRTC to be eligible and performing a commercially useful function then, for evaluation purposes only, the above stated lump sum price will be reduced by 50 percent of the amount stated within this paragraph. In submitting this bid, the undersigned warrants that it will fulfill its obligation under this bid by \::)~c..e~~.?:'\. \c--\a....O (specify date) with the full understanding that failure t~ do so, as long as GRTC takes formal action regarding this bid by September 24, 1990, will result in the forfeiture of the attached bid bond or certified check to GRTC. The undersigned hereby certifies that he/she is authorized to submit this bid on behalf of c:=')~p~",,-s:>q..~c-::. ~'~C) S'-->"'X"'lt---\ '~~_' (name of bidder) and that said firm is legally quaIl. ie;r: to fulfill the obligations of t.his bid as stated in the Advertisement for Bid; the Instructions to Bidders; the Specifications; this Bid Form; and all of the attachments thereto; all of which will constitute an agreement between GRTC and said firm upon notice of bid award. Signed this ::sc"i'" day of ~-".""t":S"T ,1990 by -# r ~ ' ~he S......,\~, ~~'?~~~.~~(title) of S~~~\--..: '~~ ~~) '7)''-''~~\L: .~\~C-' name of bidder) whose address is ' " \ \ . . .:\.....0.-.....--....= ~ ". ,~ ~c::... ~ ' r-;w.'~'1 ",,"=,,,,,,,,_..".,,.,,._,~ .-. ...~ -.. ._.",..~......L~ ~~; [; .~I"cr~' ~'-':":" "'~'''!''T'',~''"""".",~",,::,_.~~;:",.., "'.' ",.,'...., "~"'''''''':''-~'''''';''l?7'~_. ~ 1_ i"':':~'"'Y~~~ VALLEY METRO September 25. 1990 Greater Roanoke Transit Company P.O. Box 13247 Roanoke, Va. 24032 703.982-0305 Industrial Gas and Supply Company 225 11th Street. S.E. Roanoke. Virginia 24013 Dear Mr. Dick Smith. Please be advised that GRTC is hereby awarding Industrial Gas and Supply Company the bid for the Mig Welder/Welding Table for the amount of 3006.00. We look forward. to hearing from you. Yl1/J, ? W, ~.4IV' ~ J~ '-Ih(f" 5 E d d~/ - /1 i:-A Y' ;;;. (j D/3 .', ., ~~ t:~ ~~ ., ., . ~. ,. I '. , : .f :' ..... ..: . ." BID FORM Date f-~ ,,-'IV TOI Stephen A. Mancuso General Manager Greater Roanoke Transit Company 1108 Campbell Avenue S.E. P.O. Box 13247 Roanoke, Virginia 24032 In compliance with the GRTCs' Advertisement for Bid~ the Instructions to Bidders~ the Specifications~ and all ~ the attachments ~~er~~o~ the undersigned hereby submits a bid for" / 1~/l1tIF- ~() - M/6- Cl/I.~ " (state. as appears on bid envelope). including all '1:; ;:;. :t-- labor, The lump sum price for this good and/or service, !!')K-eri~l, de 1 i yry and/or installa~ion charges is ~~-;q;<"4<>vu( /;:{/<Y~ ..--/ io dollars ($ The undersigned hereby certifies that dollars (S ) of the above stated lump sum price shall be paid to the Disadvantaged Bus.iness Enterprise(s) identified in the third attachment (Schedule A form) to this Bid Form. Furthermore, it is understood that if this DBE is determined by GRTC to be eligible and performing a commercially useful function then, for evaluation purposes, only, the above stated lump sum price will be reduced by 50 percent of the amount stated within this paragraph. ) . In submitting this bid, the undersi~ed warrants that it will fulfill its obligation under this bid by ~--Z1-9L) (specify date) with the full understanding that 'failure to do so, as long as GRTC takes formal action regarding this bid by September 24, 1990, will result in the forfeiture of the attached bid bond or certified check toGRTC. The undersigned hereby certifies that he/she is authorized to submit this bid on behalf of/d/A((,f.,r..t(A-L.- HJ ?-St/tfJ?Y' r~ (name of bidder) and that said firm is legally qualified to fulfill the obligations of this bid as stated in the Advertisement for Bid; the Instructions to Bidders~ the Specifications; this Bid Form~ and all of the attachments thereto ~ all of which wi 11 constitute an ag reement betweenGRTC and said firm upon notice of bid award.. Signecy t)1i~SC / day of a~~ ,19.90 by the >d4w 'c#? (td!tle) of #d ~ ~ (naml!> of b~der y. whose addre s is ;ZZ!l / ~~~~~. .24tJ4 #bT'c: (Y,;s ctLIJJj)/es U)/LL /..uCLI.L /7 gE~T,.4L e;J#-~ () ~ ..J "sO lEe CfuJJoc/2-. It;e /1t'iJ;UY/I. :~ :~ ~~ .'. ~, :~ " ~ .: 1 .",' '. ~ j. , : "I ." ;. : .... Date ff-- ~ /- 70 BID FORM TOI Stephen A. Mancuso General Manager Greater Roanoke Transit Company 1108 Campbell Avenue S.E. P.O. Box 13247 Roanoke, Virginia 24032 In compliance with the GRTCs' Advertisement for Bid~ the Instructions to Bidders~ the Specifications~ and all of the attachments thereto, the undersigned hereby submits a bid for "/1m ~ 2-1- w~L4/j)r:.- r/ftfL/f'.. t-J.(71f GlVrlT- " (state:-- as appears on bid envelope). inCIUd~abor. o/.:t R 77. ., ) . The lump sum price for this good and/or service, material, delivery CWdLQr installation charges is ./.l#t~1 &.~ Pry( Zf;f; dollars($ The undersigned hereby certifies that dollars (S of the above stated lump sum price shall be paid to the Disadvantaged Business Enterprise(s) identified in the third attachment (Schedule A form) to this Bid Form. Furthermore, it is understood that if this DBE is determined by GRTC to be eligible and performing a commercially useful function then, for evaluation purposes only, the above stated lump sum price will be reduced by 50 percent of the amount stated within this paragraph. In submitting this bid, the undersigned warrants that it will fulfill its obligation under this bid by '-.-)il;f: J-/ 1/7'1 () (specify date) with the full understanding hat failure to do so, as long as GRTC takes formal action regarding this bid by September 24, 1990, will result in the forfeiture of the attached bid bond or certified check to GRTC. The undersigned hereby certifies that he/she )? authorized to submit this bid on behalf of/AJtl0r/J!../K ?-1t5 -.?-Stt.l.fJt:- c..o, (name of bidder) and that said firm is legally qualified to fulfill the obligations of this bid as stated in the Advertisement for Bid~ the Instructions to Bidders~ the Specifications~ this Bid Form~ and all of the attachments thereto~ all of which will constitute an agreement between GRTC and said firm upon notice of bid award.. :LLS- r--~ ~:~ ['io,~ ::;:=:~:'::'=:':':::.~::;:;~::::::~ F~ ~~-ll ~~ September 25, 1990 VALLEY METRO Greater Roanoke Transit Company P.O. Box 13247 Roanoke, Va. 24032 703.982-0305 Nelson Roanoke Corporation 901 11th Street, N.E. Roanoke, Virginia ~ :JYO/';)- Dear Mr. David "Buck" Staples, Please be advised that GRTC is hereby awarding Nelson Roanoke Corp. the bid for the items denoted below and only the items denoted below. The remainder of Nelson Roanoke Corporations bid is hereby rejected as it was not the responsive bid. ~ DescriPtion Unit Price Extended Price 1 8" Buffer 502.00 502.00 1 12" Buffer 1608.00 1608.00 1 Drill Press 1947.00 1947.00 1 Diesel Eng.Stand 3182.00 3182.00 1 Metal Bench Lathe 3341. 00 3341.00 TOTAL: 10,580.00 We are looking forward to hearing from you. V/1v1, Dcv.J(d Ii .S4-'apl0:; Shd. ~~ )~f.. /Ju-66k./' / . / .\; BID FORM Date <:; 'l~,~o To: Stephen A. Mancuso General Manager Greater Roanoke Transit Company 1108 Campbell Avenue S.E. P.O. Box 13247 Roanoke, Virginia 24032 In compliance with the GRTCs' Advertisement for Bid~ the Instructions to Bidders~ the Specifications~ and all of ~he attachments thereto, the undersigned hereby submits a bid for " ~ ~~ \~u'~ ~'n,>'O '\:.uv '\\'\l\"-'" '\ " (state as appears on bid envelope). The lump sum price for this good and/or service, including all labor, material, delivery and/or installation charges is ~\.... \"\ ~\:)~"..:\.1\i... \:..~'\t~ ~"!." ,\,\:~.,.:!.~~,,\.~ ~''''~\ oc..<C:...'\.J dollars ($ '~"::'.'~ \ ~ .(;.;:. ) . The undersigned hereby certifies that - 0 - dollars ($ 0 -c ' of the above stated lump sum price shall be paid to the Disadvantaged Business Enterprise(s) identified in the third attachment (Schedule A form) to this Bid Form. Furthermore, it is understood that if this DBE is determined by GRTC to be eligible and performing a commercially useful function then, for evaluation purposes only, the above stated lump sum price will be reduced by 50 percent of the amount stated within this paragraph. In submitting this bid, the undersigned warrants that it will fulfill its obligation under this bid by ~~c:....~~"v .~.::. \q~\~ (specify date) with the full understanding that failure to do so, as long as GRTC takes formal action regarding this bid by September 24, 1990, will result in the forfeiture of the attached bid bond or certified check to GRTC. The undersigned hereby certifies that he/she is authorized to submit this bid on behalf of ~\<a\...' -, v~~~''I(",- C~( ~'lQ\ \\) (name of bidder) and that said firm is legally ualified to fulfill the obligations of this bid as stated in the Advertisement for Bid~ the Instructions to Bidders~ the Specifications~ this Bid Form~ and all of the attachments thereto~ all of which will constitute an agreement between GRTC and said firm upon notice of bid award. Signed this ~ day of n~u:."t , .1990 by ~~\\~~\~, the .tt\~ ~'''~\~'> ~~'t- (ti tle) of ~~\':':""" \\~~ ~ ~'C~ C.::.~~C t'C.~ 'c", (name of bidder) whose address is C\~\. \\i~ ~\ \\0'1::, \"':::~:,4 \~4\)~. ~\J"~'~\1C- \:J~').'-\\)~C ~~~~'-\. ~~~~()~ CC)~~ .\-' \-~~ SPECIFICATIONS 1. Item Number 1 - Buffer/Grinder, 8 Inch with Pedestal 1.1 Manufacturer's reference: A. Baldor.Co. B. Model #8100WD 1.2 capacities and dimensions: A. Motor - 115/230 volts, 60 hertz, single phrase, 3/4 HP, 1800 RPM B. Wheels - 8 inch by 1 inch by 3/4 1.3 Features and construction: 1.4 Provide totally enclosed, direct-drive motor rated for continuous service. Motor shall have permanently lubricated ball bearings. 1.5 Provide one each, medium grit wheel and general purpose wire wheel. These are to be factory installed. 1.6 Provide adjustable ,steel guards, exhaust outlets, adjustable workrests, and spark breakers. 1.7 Provide equipment with pedestal base with tool tray and water pot. 1.8 Provide 6 - foot, three - wire grounding power cord. 1.9 Provide electrically illuminated eye shields, one for each wheel. 1.10 Finish: Durable enamel in manufacturer's standard color. 1.11 Provide 3 year warranty. 1.12 Provide delivery. ~'o\.~,)~ ~\c(:)~~ ~\ \:,Q ,'- -'(\~~'QC.'- , ~i::)\. ~~ .._..~ .\..' ~ .' 2. \ . .Ils>G" Item Number' 2 - BUffer/Grinder 12 Inch with Pedestal 2.1 Manufacturer's Reference: A. Baldor Co. B. Model 1215W 2.2 Capacities and dimensions: A. Motor: 208/230/240 volts, 60 hertz, three phrase, two HP, 2800 RPM. B. Wheels - 12 inch by 2 inch by 1 1/4 inch. 2.3 Features and construction: , 2.4 Provide totally enclosed direct - drive motor rated for continuous service. Motor shall have permanently lubricated ball bearings. 2.5 Provide one medium 'grit and one general purpose wire wheel. These are to be factory installed. 2.6 Provide adjustable wheel guards, exhaust outlets, adjustable work rests. and spark breakers. 2.7 Provide equipment with pedestal base with tool tray and water pot. 2-;9 Provide jum,rtion sox for direo't gonnog'tion 'to pm:er rB\:l~~ly . 2.9 Provide manual starter with start - stop push buttons and thermal - motor - overload protection. 2.10 Provide electrically illuminated eye shields. Provide 460/115 volt transformer to power lamps. 2.11 Provide 3 year warranty. 2.12 Finish: Durable enamel in manufacturer's standard color. 2.13 Provide delivery. ~"Q~tl'(', \ '>-\S~ .G~~,^~Jl'C' ~\'-" G~LI;) Q~~\,-, \h\'l...\o-C~,,,,~,,~~ ~~~\. ~~"J1. ~""~'. ~~~~'Vc-\\ Go ~ -~'''~\ ',. G. ~~'"\ ~.~'O.C\~or..\-,c.. ~\'(\" \Q.V, -t\<!>.~\'.c.. '" \ \\aO&c._~ \', . ,,, \ ---01.0'" 3. Item Number 3 - D~ill Press, Variable Speed, 15 Inch 3.1 Manufacturer's reference: A. Powermatic McMinnville, Tn. 37110 (615) 473 - 5551 B. powermatic Model 1150 - A 3.2 capacities and dimensions: A. Motor: 115/230 volts, 60 hertz, single phrase, 3/4 BP, 1800 RPM. 3.3 Spindle speed: 475 to 4800. 3.4 Power cord length: 96 inches. 3.5 Features and construction: 3.6 Speed control shall permit positive speed changing while machine is running and shall hold speed setting constant under all load conditions. 3.7 Provide worktable with slots and side ledges for clamping of work and machined front apron with mounting holes. 3.8 Provide table tilt which have tilt scale reading to 90 degrees right and left with index pin at level, 90 degree left, and 90 degree right positions. 3.9 Provide expanding bushing table lock for rigid positioning of table at any angle. 3.10 Provide a hand gear crank for table elevation adjustment. 3.11 Provide a self - ejecting chuck key and completely enclosed drive assembly. 3.12 Provide Jacobs - type chuck for use with standard bits. 3.13 Provide totally enclosed direct drive motor rated for continuous service. Motor shall have permanently lubricated ball bearings. 3.14 Provide self - locking, adjustable depth stop for feed. 3.15 Provide knobbed spoke wheels for manual - speed selection and feed. 3.16 Controls: Provide magnetic controls consisting of push -button control station with shrouded start button and protruding stop button. Provide junction box for power connection. 3 . 17 Finish: Durable enamel in manufacturer's standard color. 3.18 Provide a 3' year warranty. \. .,-\tAoo ~-c.'''l~'' 3 .19 Provide delivery, set-up and demonstration'. f.\~.~~c. - ~~~Il'C~a....\\, l\ \ .C\~"\.oo <-\,:;. (J....'" '~~'r'C~_\"\. ~"" %~'\... , ... ,\ ' . :..:. \'\<.. ""~l::...'" ~'('\'J(.. \... ~~'--.. .:.'~ ,,~(:\\ O'c:<..........a.v- ~ ~~~ \.~ , ' .' . '\. :,..... .. 5. \-~ Item Number 5 - Valve Refacer 5.1 Manufacturer's reference: A. Kwik - way Manufacturing Co. 500 57th street Marion, Iowa 1 - 800 - 553 - 5933 B. Kwik - Way SVS Series II Deluxe 5.2 Capacities and dimensions: 5.3 Chuck drive motor: l/l15 H.P., 115 volt, 60 hertz, 1 phrase. 5.4 Spindle drive motor: Gear drive - i/~ H.P. 'h... 5.5/ Minimum chuck capacity: 7/32" 5.6/ Maximum chuck capacity: 9/16" 5.7 " Maximum valve head capacity: 4" 5.8 /Chuck speed: variable speed - 100 - 300 RPM. 5.9~ Chuck activation type: air - 6 ball. 5.10~Stem grinding method: wet. /5.11 Coolant capacity: 1 gallon. 5.12 Features and construction: 5.13 Provide spindle motor and chuck motor control switch. 5.14/Provide valve grinding angle swivel plate which adjust in 1 degree increments from 13 degrees to 47 degrees. 5.16~rovide rocker arm grinding attachment. 5.17/Provide attachment for grinding valve stems. 5.18/Provide adjustable work light. 5.19/Provide all tools needed to operate equipment. /5.20~rovide diamond dressing tool. ,s. 21 /provide 1 gallon grinding OIL. .!~. 22,pro'<ridc grineiRIJ stoRO. G:.~",a.,.:..)... ~'r". ~ -...... .......~, 5.23 Provide 2 year warranty. ,C'\(. "\..1lC..v '-\(\'\:...,<>. -\ ~Q'<H-"""\.,\ . . ."" " 5.24 F1n1sh: Durable enamel 1n manufacturer's standard color. 5.25 Provide delivery, set-up and installation. ~\?..et.c~-~o. ~~"5.~... 4\ 4.1.CCle..<<? ", ." .....:...,..:..1'.... . .............. '." . '. \ -~'" Item Number 6 - Press, Air/Hydraulic, 50 Ton 6.1 Manufacturer's reference: A. Lincoln One Lincoln Way st. Louis, Mo. (314) 679 - 4200 B. Model # 93622 Capacity and dimensions: Capacity: 50 ton. Ram travel: 6 1/8 inch. Horizonal ram travel: 24 7/8 inch. Features and construction: Table shall be adjustable with self - locking table winch mounted outside of frame. 6.8 Provide a large dial - type pressure gauge mounted with the pump controls on outside of frame, which shall allow the operator to face the press during operation. 6.9 Provide a ram travel limit valve which shall prevent overextension of ram. Provide a maximum capacity relief valve which shall prevent loading of more than 110 percent of pres capability. 6.10 Provide hand control mounted at base of machine. 6.11 Provide two arbor plates, one 10 ton capacity bearing separator, one 17 ton capacity bearing separator and one 30 ton capacity bearing separator. Finish: Durable enamel in manufacturer's standard color. Provide delivery, set-up and demostration. Provide 1 year warranty. \"'\~c.c\.~ ~~ ~~~"C.. ~ ~i.1.l.. '""'~~~\Q,"'''- '\.' ' , 6. 6.2 6.3 6.4 6.5 6.6 6.7 6.12 6.13 /6.14 \\ ~ J\o\" e~ \.~ 10. Item Number 10 - Machinist Vise, Fixed Base, 4 Inch. 10.1 Manufacturer's reference: A. Warren Tool Group Hiram, Ohio 1 - 800 - 543 - 3224 B. Model: Columbian vise #504M3 Capacities and dimensions: Jaw width: 4 inches. Jaw opening: 6 inches. Throat depth: 3 5/8 inches. Weight: 38 lbs. Features and construction: Provide removable hardened tool steel faces. Provide malleable or ductile front jaw. Provide steel handle balls forged from handle stock. Provide self lubricating graphite bronze thrust bearing. Provide large ground and polished anvil. Stationary base must have mounting holes. Provide unconditional, lifetime guarantee on vise. Provide delivery. Provide American made vise or approved equal. r ~~-~~~~ ~\:)~m ~. <l \\.Q~~ .'- ' 10.2 10.3 10.4 10.5 10.6 10.7 10.8 10.9 10.10 10.11 10.12 1)), 13 J-10.14 10.15 10.16 , '. ,'- ' 11. Item 11.1 11. 2 11. 3 11.4 11. 5 11.7 11.8 11.9 11.10 11.11 11.12 J,.l.13 011.1.14 11. 15 11.16 \ ,~"'- Number 11 - Machinist Vise, Fixed base, 6 Inch. Manufacturer's reference: A. Warren Tool Group Hiram, Ohio 1 - 800 - 543 - 3224 Capacities and dimensions: Jaw width: 6 inches. Jaw opening: 10 inches. Throat depth: 4 2/8 inches. Weight: 92 pounds. Features and construction: Provide remqvable hardened tool steel faces. Provide steel handle balls forged from handle stock. Provide self lubricating graphite bronze thrust bearing. Provide large ground and polished anvil. stationary base must have mounting holes. Provide unconditional, lifetime guarantee on vise. Provide delivery. Provide American made vise or approved equal. f.\ ~- ~~ ~~~-'~ '"b _ ~ "'\() 4 c~ :\'~:, ~ '. . .'. :::. i ,:.:,:..:i::~ '::."'; ::1\;1''- 0','; ":l! \:'.':.;;;': :ii'; ;.':&lir~; :'.;;:;~ ,,::r, ..." ..,,/:, .. :'.':,;, ::u.tI;~ : ......,...,/;,. ,:;Iif ....::::...:::.:11;" :...'..::'..1'11..... >::'::~:.:fr ;j.f::11) :)>.!:';l!~ :. ':.~ ;.::, ~1i ,'\:;:":,:;t . .,>:'.' :it ;}!'~f: :: ../d:!;}?: . "1' , '>>:1;': .'~.'. ;.....,:,'il'.: ". . '.. .'J ,; \i:!: ". .!; .... ./ '0:0,::,.,/ " > ;;;'~.~ ':.":.'::::: \ - ~'" 13. Item Number 13 - Knock - Down/Jig Crane, 2 Ton 13.1 Manufacturer's reference: A. Lincoln st. Louis, Mo. (314) 697 - 4200 B. Model 93B05 capacities and dimensions: Capacity: Two ton. Boom positions: Five. Boom height: A. Maximum: 14B inches. B. Minimum: 52 inches. Boom length: A. Maximum: 99 inches. Base length: BB 1/2 inches. Overall height: BB 1/4 inches. 'Chain size: 1/2 inches. Features and construction: Provide large roller bearing front wheels and full swivel ball bearing rear casters. Provide hydraulic operation and pump handle for lifting. Provide release valve for controlled load lowering. Provide the following accessories: swivel hook, Lincoln No. 93266.,~\~~ Five foot chain with slip an grab hook, \Lincoln No. 93255. Q \~c.. Finish: Durable enamel in manufacturer's standard color. Warranty: 1 year. Provide delivery. ~ ,~~\:)\~ ?t~ ~~.Q.~ ~~~Cl~ \ 2.0~\.1~ 13.2 13.3 13.4 13.5 !. ;'!" 13.6 " ' 13.7 " 13.B .' 13.9 i 13.10 13.11 <I ., 'li: 13.12 I,; 13.13 ,I '1 13.14 ., :11 13.15 I: :1 13.16 'I " 'i .1 13.17 ;'1 ;! .-13.18 ,I: 13.19 I I ~ I .1. I,i' ii :., 'I 'I'.. I. '.!!'. ! I', ;i , ':. I ;1 :'.' ,~ \ ' 2n.x..""- \ b. 14. Item Number 14 - Wheel Dolly, ~ Ton 14.1 Manufacturer's reference: S.troN"o.r-_ WV\och I :t:l- 1.f 0 14.2 capacities and dimensions: 14.3 Capacity: 1~0 pounds. 14.4 Hydraulic lift: 5 inches. 14.5 Tilt adjustment: 2 inches. 14.6 Lift arm length: 24 inches. 14.7 Lift arm spread: 24 inches. 14.8 Chassis height: 30 3/4 inches. 14.9 Chassis width: 30 3/4 inches. 14.10 Chassis length: 32 1/2 inches. 14.11 Caster diameter: 4 inches. 14.12 Weight: 115 pounds. 14.13 Features and construction: 14.14 Provide removable 1 1/2 ton jack and handle assembly. 14.15 Must be capable of handling up to a 52 inches bus wheel assembly. 14.16 Provide hand operated tilt adjustment. 14.17 Provide front and rear 4 inch ball bearing casters. 14.18 Provide parts and tool tray. 14.19 Provide wheel assembly hold - down chain. 14.20 Finish: Durable enamel in manufacturer's standard color. ~.21 Provide delivery. ~4.22 Provide 1 year warranty. .~~'tl:)"",\.n.~~ '2~2- Q~ ~~ ~ ~1..~ ~~ \!'()~\"..~ "'~~ ,q\:i \)~, ~'Q."'(-Y:t._~'\. 0.,,<,-\, ..\ ' ,. .~, -. . '.. . \ ,~'" 15. Item Number 15 - Diesel Engine stand 15.1 Manufacturer's reference: A. Kent - Moore Roseville, Mi. (313) 774 - 9500 B. Model - J9389 - 04 diesel engine stand. 15.2 Capacities and dimensions: 15.3 Turnover centerline to floor: 47 1/2 inches. 15.4 width: 50 1/2' inches. 15.5 Length: 54 inches. 15.6 Features and construction: 15.7 Provide rugged, sturdy construction. 15.8 Provide heavy duty casters. 15.9 Must be OEM approved. 15.10 Must rotate 360 degrees and lock in any position, using a shaft brake. 15.11 Must accept all adapter plates for Detroit diesel engines. 15.12 Provide floor locking device. 15.13 Provide adapter plate to fit 6V -71 and 6V - 92 Detroit diesel engines and Cummins 6BT engine. 15.14 Finish: Durable enamel in manufacturer's standard color. 15.15 Provide delivery. ' ,~5 .16 Provide 1 year warranty.. \. ~ c.~~Q.'" C 0\'(.. \'\D~~ E'C\o.\~ ~~~~& . \,).) \ <:.::I--:\.c:.. . '1 \\ ~c~ 'i ~~~~Q" I ~ ,\.c.. ').. \)~ ~~<1 / \4\..~\Qv, ~ ~, \ 8\. '8~ .r' . ,.\- \-~~ 18. Item Number 18 - Battery Charger/Booster, 100 AMP 18.1 Manufacturer's reference: A. Christie Automotive Products Tustin, California 92680 (714) 544 - 1003 B. Model: QRC fleet duty fast charger. 18.2 Capacities and dimensions: 18.3 Battery voltage: 6/12/24 volts. 18.4 Maximum amps: 100 amps. 18.5 U.L. amps: 80 amps. 18.6 Boost amps: 300 amps. 18.7 Weight: 65 pounds. 18.8 Features and construction: 18.9 Provide automatic polarity protection system, this means in case of an accidental reverse hook - up to a battery, the charger is automatically disabled. until the battery is connected correctly, the charger and battery are electrically isolated. 18.10 Provide 12 foot, 3 prong, grounded AC power cord. 18.11 Provide vinyl coated, short proof, 500 amp rated DC clamps. 18.12 Provide heavy - duty, 7 inch wheels. 18.13 Warranty: " ~. Provide 10 year free replacement warranty of transformers and rectifiers. 1.&. Provide 5 year free replacement on all other parts. )C. Provide 1 year free service labor. 18.14 Finish: Durable enamel in manufacturer's standard color. 18.15 Provide delivery. . {\"'::. ~ ~"Qo~ (~:"'c. - " 4 \C\ e.,S- \.~ 19. Item #19 - Transmission Jack - 1 Ton ,"\..' 19.1 Manufacturer's Reference A: Blackhawk B: Model #67560 19.2 capacities and Dimensions A: Load Capacity - 1 Ton B: Maximum Height - 72 inches C: Minimum Height - 43 1/2 inches D: Overall Weight - 210 lbs. 19.3 Features and Construction 19.4 Carrier must tilt 45 degrees forward, 30 degrees backward and 10 degrees on either side for accurate alignment. 19.5 Provide 2-stage foot operated treadle for a controlled descent. 19.6 Provide (4) heavy duty swivel casters 19.7 Brackets and chain slings must be adjustable to accommodate transmissions, clutches and differentials of varying sizes. ~.8 Provide 1 year warranty 19.9 Provide delivery ~ ~. ~~c.. "-1 ~~C> at. '. b~q .~o ... .: '.,Tt", '\ " \ -~'" 24. Item #24 - Paint Mixer 24.1 Manufacturer's Reference A: Red Devil B: Model #5410 Single Clamp 24.2 capacities and Dimensions A: width - 33 " B: Depth - 17 " C: Height - 17 " D: Weight - 125 lbs 24.3 Clamp opening A: Minimum - 3 1/4 " B: Maximum - 10 " , 24.4 Can Capacity A: Gallons - 1 B: Quarts - 2 C: Pints - 3 24.5 Features 24.6 Provide built-in electronic timer with selection of mixing times of 45 seconds, 90 seconds, 3 minutes and 6 minutes cycle~. 24.7 Provide explosion-proof motor and switches 24.8 Mixer must provide orbital mixing action. 24.9 Provide self centering can clamp ~4.10 Provide 1 year warranty 24.11 Provide deliverYR ~-~,\\C2..<.. .\\ \, 1Q".bO '\ .., SPECIFICATIONS FOR VALVE SEAT GRINDING SET \ . ~'" REFERENCE: SIOUX MODEL 1726E HEAVY DUTY VALVE SEAT GRINDER SET OR APPROVED EQUAL SET TO INCLUDE THE FOLLOWING: 1 HEAVY DUTY DRIVER 2 WHEEL HOLDER 1 6" CAPACITY DRESSING TOOL 1 WRENCH 1 PIN 2 LIFTING SPRINGS 1 METAL BOX 1 SET FINISHING WHEELS 1 SET ROUGHING WHEELS 1 SET EXPANDING PILOTS 5/16" THRU 1/2" 1 EXPANDING GUIDE CLEANER 2 CARBON CLEANING BRUSHES PROVIDE 1 YE!R WARRANTY ON ALL PARTS AND LABOR t:\~-~~(.C- ~ \14~\.o.~ ", " SPECIFICATIONS FOR ACIDC GENERATOR \ . ~'^-. REFERENCE : GOODALL MODEL 11-718 AC - 700 AMP DC/2000 WATT AC START ALL OUTPUT - 12VOLT, 700 AMP CRANKING POWER - 24VOLT, 300 AMP CRANKING POWER. 2500 WATT SURGE, 2000 CONTINUOUS RATED AC POWER OUTPUT AMP INDICATORS - DIRECT READING OF DC OUTPUT CURRENT ON EACH BOOSTING SYSTEM. VOLT METER - DIRECT READING OF AC OUTPUT CURRENT ENGINE - 18 HP, 4 CYCLE, TWIN CYLINDER ALUMINUM WITH WITH CAST IRON SLEEVE STARTER - POSITIVE 12 VOLT ELECTRIC START GENERATORS - FOUR DC GENERATOR, TWO FOR EACH BOOSTING SYSTEM. ONE AC GENERATOR WITH TWO 110 VOLT OUTLETS. CABLE - TWO SETS OF 2 GA. DUPLEX WELDING CABLE, 30FT LONG WITH 500 AMP CLAMPS, ONE SET FOR EACH DC BOOSTING SYSTEM. PROVIDE 1 YEAR WARRANTY ON ALL PARTS AND LABOR. . ,,~.. ~\\c..~ " ~tC\t.\\. ~t - Got."<Vit..'4~;.j"" '~Q.~' \.- ~,,""~ W""''c<l.''''''\. .~'n' \~~"'~ ~ \.. q.-o..., ~~" ,,~"C-., \.,\"",~",~ ~~\\;o....&. -,; SPECIFICATIONS FOR METAL BENCH LATHE \ .~'" REFERENCE : JET MODEL BD-1325R BELT DRIVE BENCH LATHE OR APPROVED EQUAL. CAPACITIES : SWING OVER BED 13" DISTANCE BETWEEN CENTERS - 25" MAIN MOTOR: 1 1/2 HP, SINGLE PHRASE, 115/230V REVERSE SWITCH TOOLPOST WITH WRENCH CHIP PAN V BELTS MOTOR PULLEY TOOL BOX AND'TOOLS INSTRUTION MANUAL 6" 3-JAW UNIVERSAL CHUCK METAL STAND OR CABINET FOR LATHE TO SIT ON \.-Co \~~n. / ~1 YEAR WARRANTY ON ALL PARTS AND LABOR t\~. ~~ ~ '3,-Q4\.oc:- ~' "'- ~~,=~~"",,,,,,,,,,~,,,,"~..,,,.._,=~.-..~,,,,,.. ! Ce!1 . i'i!! '~.';::;;'::~;~,:.,~,~~;.:'.:'~.~~:~~~:;.~~!~;~' .~ r 1 ~~~I ~~;:;:~:.: VALLEY METRO Greater Roanoke Transit Company P.O. Box 13247 Roanoke, Va. 24032 703.982.0305 September 25. 1990 Va. Industrial Cleaners and Equipment Co. 3620 Melrose Avenue/;()?U Roanoke. Virginia 24017 ,;. or'-f Dear Mr. Greg^Migliarese Jr.. P vf,..U:) . Please be advised that GRTC is hereby awarding Va. Industrial Cleaners and Equipment Company the bid for the items denoted below and only the items denoted below. Unit Extended ~ Description Price Price 1 Parts Cleaning Spray Cabinet 11.986.00 11.986.00 1 High Pressure Steam Cleaner 3.874.00 3.874.00 TOTAL : 15.860.00 We look forward to hearing from you. your~~~ St~ A. Man .U80 General Manager "', Date t/? 9/C;o . BID FORM To: Stephen A. Mancuso General Manager Greater Roanoke Transit Company 1108 Campbell Avenue S.E. P.O. Box 13247 Roanoke, Virginia 24032 In compliance with the GRTCs' Advertisement for Bid~ the Instructions to Bidders~ the Specifications; and all of the attachments th~reto, the undersigned hereby submi ts a bid for" CJpe P~rs CLe",./1,,.,,__ ..s P/l,4y t!/I i3 NV~ _ " ( s tat e a sap pea r s (l n bid envelope). The lump sum price for this good andlor service, including all labor, material, delivery andlor i,nstallation charges is ELe'Ve'N /~p~cJ" MlVe /Iv;td~ 7/9A-ry,5"t1t. dollars (S /~ 9<F6. 00 ) . The undersigned hereby certifies that pIA , dollars (S ) of the above stated lump sum price. shall be paid to the Disadvantaged Business Enterprise{s) identified in the third attachment (Schedule A form) to this Bid. Form. Furthermore, it is understood that if this, DBE is determined by GRTC to be eligible and performing a commercially useful function then, for evaluation purposes only, the above stated lump sum price will be reduced by 50 percent of the amount stated within this paragraph. In submitting this bid, the undersigned warrants that it will fulfill its obligation under this bid by //-/"-90 (specify date) with the full understanding that failure to do so, as long as GRTC takes formal action regarding this bid by September 24, 1990, will result in the forfeiture of the attached bid bond or certified check to GRTC. The undersigned hereby certifies that he/she is au~horized to submit this bid on behal f of . ~ w,1I- .::7iiov.Jr~ ~~~ , aVI ~r a,._ (name of bidder) and that saitl firm is legally qualifie to fulfill the obligations of this bid as stated in the Advertisement for Bid~ the Instructions to Bidders; the Specifications; this Bid Form~ and all of the attachments thereto~ all of which will constitute an between GRTC and said firm upon notice of bid award. reemen~ Signe~this ~1 dny of ;it;~t/..>'-, 1990 by the r/U-Sld..u?r (title) of VI. 1/1/1/'1' f &~~~~~~- {name of bidde~whose a dress is /J?u~ / A.L:J ~ .4-.L- 7?c "'?? , ~ (.//9- . .f T/U""c.. Y6~ a- Yo 17 ,:s . , Date ff/29/C;O . BID FORH TOr Stephen A. Mancuso General Manager Greater Roanoke Transit Company 1108 Campbell Avenue S.E. P.O. Box 13247 Roanoke, Virginia 24032 In compliance .with the GRTCs' Advertisement for Bid; the Instructions to Bidders; the Specifications; and all of the attachments thereto, the undersigned hereby submits a bid for" tJ,ue- #6/,,/ P~$"~ ..5rE~ C Lel'1/L1e.te.- _. " (state as appears on bid envelope). The lump sum price for this good andlor service, including all labor, material, delivery andlor insta lation charges is r~ '~p~ fl.r ~~ ~~;r<: ~~ dollars (S .:B874- .~o ). The undersigned hereby certifies that dollars (S of the above stated lump sum price shall be paid to the Disadvantaged Business Enterprise(s) identified in the third attachment (Schedule A form) to this Bid Form. Furthermore, it is understood that. if thi!; DBE is determined by GRTC to be eligible and performing a commercially useful function then, for evaluation purposes only, the above stated lump sum price will be reduced by 50 percent of the amount stated within this paragraph. ;viA In submitting this bid, the undersigned warrants that it will fulfill its obligation under this bid by /()-Z-:;--9e::> (npecify date) with the full understanding that failure to do so, as long as GRTC takes formal action regarding this bid by September 24, 1990, will result in the forfeiture of the attached bid bond or certified check to GRTC. The undersigned hereby certifies that he/she is authorized to submit this bid on behalf of th.eGMNA" ~WsrA;-'" C6:r~$ "U1v,,,.;AJ"'J'-r ~ (name of bidder) and that said firm is legally qualified to fulfill the obligations of this bid as stated in the Advertisement for Bid; the Instructions to Bidders; the Specifications; this Bid Form; and all of the attachments thereto; all of which will constitute an clgreement between GRTC and said firm upon notice of bid award. Signed this 2y day of ~, 1990 by the L/ru.SII::.,..",,- (ti tIe) of 'I VI I~ 101 ' .,,1'~,. . .lQame of bidder) whoseS\ddress is ~ , /4>Ah.. /u... V/J. ;;J.- ~p / 7 . rm~~ ~"'- """""c_"_,.",,,",w. 'cn7~."""''',""'~ ~ r. ! 1 ~,n""lt~~~' ''?;'''''",!-""~",~"",,,.,,,,,,,,~.~'''-'F;nr)':~'''i",;.''''~","::~~ r 11Q .".,...,.,,,.~ .-, ",-. - " -.. , ',.. ,.,'~ ,-"'-- - ..___. ", .....",..'1:'.., September 25. 1990 VALLEY METRO GINter Roanoke Transit Company P.O. Box 13247 Roanoke, Va. 24032 703-982-0305 Custer Automotive Service tj~:}J J).A1c, 624 Salem Avenue/.J LV Roanoke. Virginia 24016 To Whom It May Concern. Please be advised that Custer Automotive Service's bids for the items denoted below were' rejected by GRTC on September 24. 1990. I am therefore returning the performance bond or certified check that"was submitted with the bid. One High Pressure Steam Cleaner One Freon Recovery System One Mig Welder Various Shop Equipment Thank you for your interest in GRTC. yYJUI. CJ'7Cl4 J.-u- pAlP. C u siQr , . , , . . '::'.i. ",~'-:1 ','. I , . i "'." ;1 ...". . ~ . "'':1 . .:, . ..1.... ' ....... .. .. . '.: . '. ~.'- ",:. --:.:. ".! '.~...: :'~~:':::'::".',:~":'; ':~.:..'..:\\~:::/;..:::; ~;c~~)~~Ij :.: '.,.; '7'.:: :f< ~ :~~':;;;~:~:':.;;}:\,"::J :,,:~. :::. ':":~~:-:\ ,::.! ','" :.":.':': .:. . ,: I ;~i("(~'()'l ' ::::..:':;~;..\~;?:,):':'\:j .- -; . 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(1) en ::s IP rt U1 - .. 0 0 0 0 0 r I.JJ I.JJ M.I en (1) ~ I rt ~ I ~ -' ~ ~ r 1'1- to , 00 if\.) ;Q) 0) 01 >\0 00 '0 0/ 0) I ~ I ~ I or , '" Cil . ~- ;"1~H;. ~ " :.i i I L - .. " ,'., '. ,', ~. , 1 ~ot -t Qi n ~ ~ I" II>> :T.. ,=.= 2:! ~I!!V CD <::J. '" .a' '" . t/lw~: I 9 l~ ~ ii\' ~ f. . , " ,. ",; .. , () r::: rn rt .. (1) 11 ." 0 )>I " ... r::: r rt ~ ~ en 0 IP rt .... en <: IP (1) .. en (1) - 11 .. <: 0 .... 0 U1 (1) ... t:r:l r ~ 0 .... ... i en IP ::s U1 rt - .. ~,' . , '..... ;':". , , .... I" . r'.. ~ -' ~ (0 ~ I~ to , I 00 '" 0 0) 0\ 00 . -..J 0/ c.n 0 ~ I ~ .., , ()) or , ~ .. '" Cil ~ .. ::1 "1' , .... ,~, BID FORM Date September 4. 1990 TOr Stephen A. Mancuso General Manager Greater Roanoke Transit Company 1108 Campbell Avenue S.E. P.O. Box 13247 Roanoke, Virginia 24032 In compliance with the GRTCs' Advertisement for Bid: the Instructions to Bidders: the Specifications: and all of the attachments thereto, the undersigned hereby submi ts a bid for " HIGH PRESSURE WASHER (state as appears on bid envelope). The lump sum price for this good and/or service, including all labor, material, de livery and I or installation charges is Two Thousand Eight Hllnctrpct Fi fty-nine dollars ($ 2859.00 ) . The undersigned hereby certifies that dollars ($ of the above stated lump sum price shall be paid to the Disadvantaged Business Enterprise(s) identifiea in the third attachment (Schedule A ~orm) to this Bid Form. Furthermore, it is understood that if this DBE is determined by GRTC to be eligible and performing a commercially useful function then, for evaluation purposes only, the above stated lump sum price will be reduced by 50 percent of the amount stated within this paragraph. In submitting this bid, the undersigned warrants that it will fulfill its obligation under this bid by n('tohE'Y' ~1l 1qqO (specify date) with the full understanding that failure to do S9, as long as GRTC takes formal action regarding this bid by September 24, 1990, will result in the forfeiture of the attached bid bond or certified check to GRTC. The undersigned hereby certifies that helshe is authorized to submit this bid on behalf of Custer Automotive Service Equipment, Inc. (name of bidder) and that said firm is legally qualified to fulfill the obligations of this bid as stated in the Advertisement for Bid: the Instructions to Bidders: the Specifications: this Bid Form: and all of the attachments thereto: all of which will consti tute an agreement between GRTC and said firm upon notice of bid award. Signed this 4th day of. Se2tember 1990 by Charlie Custer ~~ the President (ti tle) of 'Custer Automotive Service EquilJlII~IIL, IIIG'. (name of bidder) whose address is 624 5dl~1II Av~, SW Roanoke. VA 24016 .~ BID FORH Date September 4, 1qqO TOr Stephen A. Hancuso General Hanager Greater Roanoke Transit Company 1108 Campbell Avenue S.E. P.O. Box 13247 Roanoke, Virginia 24032 In compliance with the GRTCs' Advertisement for Bid: the Instructions to Bidders: the Specificationsl and all of the attachments thereto, the undersigned hereby submi ts a bid for .. REFRIGERANT RFCOVFRY SYSTFM .. (state as appears on bid envelope). The lump sum price for this good andlor service, including all labor, material, delivery andlor installation charges is Two TholJ~and Sixty- seven dollars (S 2067.00 ) . The undersigned hereby certifies that dollars (S ) of the above stated lump sum price shall be paid to the Disadvantaged Business 'Enterprise(s) identified in the third attachment (Schedule A form) to this Bid Form. Furthermore, it is understood that if this DBE is determined by GRTC to be eligible and performing a commercially useful function then, for evaluation purposes only, the above stated lump sum price will be reduced by 50 percent of the amount stated within this paragraph. In submitting this bid, the undersigned warrants that it will fulfill its obligation under this bid by October 31, 1990 (specify date) with the full understanding that failure to do so, as long as GRTC takes formal action regarding this bid by September 24, 1990, will result in the forfeiture of the attached bid bond or certified check to GRTC. The undersigned hereby certifies that helshe is authorized to submit this bid on behal f of Custer Automoti ve Service Equipment, Inc. (name of bidder) and that said firm is legally qualified to fulfill the obligations of this bid as stated in the Advertisement for Bid: the Instructions to Bidders: the Specifications: this Bid Form: and all of the attachments thereto: all of which will constitute an agreement between GRTC and said firm upon notice of bid award. day of September nc. Roanoke, VA .~ BID tORH Date September 4, 1990 TOI stephen A. Mancuso General Manager Greater Roanoke Transit Company 1108 Campbell Avenue S.E. P.O. Box 13247 Roanoke, Virginia 24032 In compliance with the GRTCs' Advertisement for Bid; the Instructions to Bidders; the Specifications; and all of the attachments thereto, the undersigned hereby submits a bid for Of FREON CHARGING STATION " (state as appears on bid .envelope). The lump sum price for this good andlor service, including all labor, material, delivery andlor installation charges is Eight Hundred Two dollars (S 802.00 ) . The undersigned hereby certifies that dollars (S ) d'f the above stated lump sum price shall be paid to the Disadvantaged Business Enterprise(s) identifiea in the third attachment (Schedule A form) to this Bid Form. Furthermore, it. is understood that if this DBE is determined by GRTC to be eligibl~ and performing a commerciAlly u~!lul function then, for evaluation purposes only, the above stat~d lump Sum price will be reduced by 50 percent of the amount stated within this paragraph. In submitting this bid, the undersigned warrants t.hat it. ~ill tUttill its obligation under this bid by October 31, 1990 (8p~eify date) with the full understanding that failure to do eOt AI long as GRTC takes formal action regardirtg thi~ bid by S~pt.~mb~r 24~ 1~~~~ ViII result in the forfeiture of the attached bid bond or ctittiti@d ch~ck to GRTC. The undersigned hereby certifi@g that helshe ~s ~ut.horiz~d t.o submit this bid on behalf of Custer Automotive Service EqUipment, -Inc. (name of bidder) and that. said firm is legally qUalifi4!d t.o fUlfill the obligations of this bid as stat.~d in t.he Advert.isAMAHt fot Bid: the Instructions to Bidders: the sp~citicat.ionsJ this Ai~ form: and all of the attachments theret.o; all of vhich will coHfttH:.UtA tin agreement between GRTC and said firm Upon hot.ice of bid tYAtd. . Signed this 4th day of. September 1990 by Charlie Custer the Presidenr- (title) of 'Custer Automotive ~erVlce t-qUipment, Inc. (name of bidder) whose addte~s is . b~4 ~alem Ave, Sw Roanoke, VA 24016 ~-\' BIb FOltH Date September 4. 1990 To. stephen A. Mancuso General Manager Greater Roanoke Transit Company 1108 Campbell Avenue S.E. P.O. Box 13247 Roanoke, Virginia 24032 In compliance with the GRTCs' Advertisement for Bid: the Instructions to Bidders: the Specifications: and all of the attachments thereto, the undersigned hereby submi ts a bid for" MIG WELDER " (state as appears on bid ;envelope). The lump sum price for this good andlor service, including all labor, material, delivery andlor installation charges is Two TholJC:;nncl Ninp Hllnclrpcl Ninp dollars($ 2909.00 ). The undersigned hereby certifies that _..;., do lIars ($ ) o~ th! above stated lump sum price shall be paid to the Disadvantaged Busin@ss Enterprise(s) identifiea in the third attachment (Schedule A form) to this Bid Form. Furthermore, it is understood that if this DBE is determined by GRTC to be eligibl~ and performing a commerci4l1y u~~lUl function then, for evaluation purposes only, the above stated lUMp bum price will be reduced by 50 perc~ht of the amount stated ~ithih this paragraph. In submitting this bid, the und~tsigned wartant8 that it will tuttill its obligation under this bid by , October 31. 1990 (8t'@eify date) with the full understanding that failUre to do 80; 18 10hg as GltTC takes fotmal action regatdiHq thi~ bid by S@pt~mb~t 24; 199~; will result in the fo~feiture of th~ Att~dhed bid:bond ot cAttiliAd ch~ck to GltTC. The undersigned hereby certifies that he/sh! i~ AUthotizAd to submit this bid on behalf of Custer Automotive Service Equipment, Inc. (nallte of bidder) and that said firm is l~gally qUalified to fUlfill the obligations of this bid as statAd in the Ad~~tti88M@nt lor bid, the Instructions to Bidders: the sp~dilications. thil bid fdtffi, And all of the attachmehts thereto: allot \ihich ~Hll cdftlt:! !Uta Ah agte#!tneht between GltTC and said firm Upon hottc8 of bid AVAtd. · ~~' ~_. -'--"""""'~-"'~-"'~-''''-''r''''''''''''''''''''",l'0-"""""" ~.. ! c.-'!'] ~ . ~.~=~::"~~::~:;'..:,~'~,:.:.:,.~:,-~~~~~:;:::.:~' -~~ M b~1 f1:::.~=.:~ VALLEY METRO Greater Roanoke Transit Company P.O. Box 13247 Roanoke, Va. 24032 703.982.0305 September 25. 1990 Thermo-King Of Roanok~J0~(, 1738 Granby Street / jJ t Roanoke. Virginia 240~ g... Dear Mr. Tom Lane. Please be advised that Thermo-King of Roanoke's bid for the 'item denoted below was rejected by GRTC on September 24. 1990. No performance bond or certified check is being returned because none was submitted with the bid. One Freon Recovery SystemlCharging Table Thank you for your interest in GRTC. /71 LA, LCUvI oJJ E. .t~{)JJ f~, , BID FORM Date AUQUst 13, 1990 To: Stephen A. Mancuso General Manager Greater Roanoke Transit Company 1108 Campbell Avenue S.E. P.O. Box 13247 Roanoke, Virginia 24032 In compliance with the GRTCs' Advertisement for Bid; the Instructions to Bidders; the Specifications; and all of the attachments thereto, the undersigned hereby submits a bid for II Refriaerant recovery system, extra 70 lb. iltQra'.J'" r;:mk ;:mn twn rihargi ng stations "( state as appears on bid envelope) . The lump sum price for this good andlor service, including all labor, material, delivery andlor installation charges is Five thousand seven rmnnrpn ~pvpn/------------------------------ dollars (S 5,707.00 ) . The undersigned hereby certifie~ that dollars (S of the above stated lump sum price shall be paid to the Disadvantaged Business Enterprise(s) identifie~ in the third attachment (Schedule A form) to this Bid Form. Furthermore, it is understood that if this DBE is determined by GRTC to be eligible and performing a commercially useful function then, for evaluation purposes only, the above stated lump sum price will be reduced by 50 percent of the amount stated within this paragraph. In submitting this bid, the undersigned warrants that it will fulfill its obligation under this bid by Octorer 24, 1990 (specify date) with the full understanding that failure to do so, as long as GRTC takes formal action regarding this bid by September 24, 1990, will result in the forfeiture of the attached bid bond or certified check to GRTC. The undersigned hereby certifies that helshe is authorized to submit this bid on behalf of Thermo Kina of Roanoke, Inc. (name of bidder) and that said firm is legally qualified to fulfill the obligations of this bid as stated in the Advertisement for Bid; the Instructions to Bidders; the Specifications; this Bid Form; and all of the attachments thereto; all of which will constitute an agreement between GRTC and said firm upon notice of b~d aw . ^ day of Auaust , 1990 b _ _, .--- (title) of Thermo K of Roanoke, (name of bidder) whose address is 1738 N.E. Roanoke, Virqinia 24012 ..:.,...... . .. .> ~~...'!;.~'fI{'!.1I(7Ft!.\fi!'r~fl$'~"'~ (--;;wiii-=-l ~,..~ ~""----""-'~'TM~"''T'''-'''~''__''''''''''''''''_.. ! Ce"1 """"I"~ ",...- 'Y-~"":",'\Cd'\''''?:"''''''''""",,, ",d, ;;".".'"" ','::- ""'" '.,';, ~.=J r;;:~;;l U CJ ':'~,''''',.",..' '~~""~~~:'}"'7"~""""""""T,,,,,,~~~,,'''':'~i~ M i":""i i-,{,~~'~ September 25. 1990 VALLEY METRO Greater Roanoke Transit Company P.O. Box 13247 Roanoke, Va, 24032 703.982.0305 Tennant Company 855 Bethel Avenue Pennsauken. N.J. 08110 Dear Mr. Chris Smith. Please be advised that GRTC is hereby awarding Tennant Company the bid for one Walk Behind Floor Scrubber for the amount of 7448.00. We look forward to hearing from you. Ynu I Ch~ ~ y.h. I rtJ.11-41 ~I..:J- Co I , 7 0 I ;J, O;Lda..1.. Dr; ()J. '1y,j/l n ~ o..po II S; I fY1;j .$5 cf 02 ~ ~" BID FORM Date August 22, 1990 To: Stephen A. Mancuso General Manager Greater Roanoke Transit Company 1108 Campbell Avenue S.E. P.O. Box 13247 Roanoke, Virginia 24032 In compliance with the GRTCs' Advertisement for Bid; the Instructions to Bidders; the Specifications; and all of the attachments thereto, the undersigned hereby submits a bid for" one walk behind floor scrubber " (state as appears on bid enve lope) . The lump sum price for this good andlor service, including all labor, material, delivery andlor installation charges is seven thousand four hundred forty seven dollars and ninety two cents dOllars(S7,447.92 ). The undersigned hereby certifies that 0 dollars (S of the above stated lump sum price shall be paid to the Disadvantaged Business Enterprise(s) identified in the third attachment (Schedule A form) to this Bid Form. Furthermore, it is understood that if this DBE is determined by GRTC to be eligible and performing a commercially useful function then, for evaluation purposes only, the above stated lump sum price will be reduced by 50 percent of the amount stated within this paragraph. In submitting this bid, the undersi~ned warrants that it will fulfill its obligation under this bid by 6 days ARO (specify date) with the full understanding that failure to do so, as long as GRTC takes formal action regarding this bid by September 24, 1990, will result in the forfeiture of the attached bid bond or certified check to GRTC. The undersigned hereby certifies that helshe is authorized to submit this bid on behalf of Tennant Comoany (name of bidder) and that said firm is legally qualified to fulfill the obligations of this bid as stated in the Advertisement for Bid; the Instructions to Bidders; the Specifications; this B orm; and all of the attachments thereto; all of which will onsti tute n agreement between GRTC and said firm upon notic of id award. Signed this 22nd day of August the Sr. Vice President (title) of Tennant Comoany (name of bidder) whose address is 701 N Lilac Drive Hinneanolis HN 55422 ,- --- ----.-- .-.-..-.-. -- - ,--. , .., GREATER ROANOKE TRANSIT COMPANY PRICE/DELIVERY SCHEDULE FOR RIDER FLOOR SCRUBBER All prices to include delivery, set-up, installation and demonstration. (1) Riding Floor Scrubber and options as described in specifications. TENNANT Model 528 Gas Power Scrubber TOTAL $ 23,872.00 OFFERERS COMPANY NAME TENNANT OFFERERS ADDRESS 855 Bethel Avenue " pennsauken, NJ 08110 TELEPHONE NUMBER _ (800) 553-8033 CONTACT PERSON is Smith SIGNATURE OF PERSON MIO SUBMITTED BID Nickolas W. Nicolay EXT H r-.....:i l~ :-: ~ ~~"""-"y,=""",, ',-, """,.,.,-' ,.~, .,-'~, .~..".~.~'_.,........~,.,,-."".''''-,.,~''..,._''~''p ""'M~ ~i)~, n'l ,- ."...,.,.."..,~-,-, ,."....,."..'...'..'''.F.'..'... ,...._~,..,. . . ~-~_... '~ -I" ,. ~- .,-,~.'"~~=-~,';<>~,.~~..~..~.,...:.~"'~,._.~,.,~.~"b c. 00 ~ <;l i-~>'~7 ,-.~ ,. ....'- '.' -.'. . " " r== ...-..... "-- ..". ...... VALLEY METRO Greater Roanoke Transit Company P.O. Box 13247 Roanoke, Va. 24032 703-982.0305 September 25. 1990 U.S. Construction Inc~ 1117 Westside Blvd. N Roanoke. Virginia {4017 To Whom It May Concern. Please be advised that U.S. Construction Incoporation's bid for the Restroom Construction was rejected by GRTC on September 24. 1990. We are therefore returning the bid bond or certified check submitted with your bid. Thank you for your interest in GRTC. YO~ Step en A. Man uso General Manager /1 ..Jc:.J1 cJ..A..P.A1 , ~/71A, :J (J'M rr,. Yh f 5 +-;' mcJ71/ pm'1- of cJ'Yl .... ,,' , . . i .' . I'.. .- :, ' ',;. 'f..; " '. ,', '.;' ',.. ".1.' . .".... " . ',. .,.:- ,. ..-'.' ...' ,', ~ ','. ::;:: :~. :,', " , . .. ';':! .... ,. '. -.: , , . . ,., ~, ; ~.' . "1' ,. : . ,:,:< .-. . '\~ ~ : ' ,', . ;, " . ~ ~ . , . ..... . , '. , . .. ,. ,., . .,.... ". , ;.:. '> :~'.:~,., , .. . . --:-; ~ , , ...--A \ \ , ~ I " . 'I'; ~ ... OJ It .. o ... o n.J [f1 UJ .. - .. o 1I1 ... r o o 1I1 r .D () o :D o }> Z 00 1'0 m~ <~ -0 :DZ (;) -OJ ~}> }>Z " t.J ~ o ~ o .. .. .. ... ~ '" III -4 ~ o .,,'" Xlii or z< ",0 .. . ... ~ 'Z 0"'" '?~ u ~ ~"., tHO"" r- Z..- :n ot.O ' (),-;" 0 11\~' ... c.o ~ - .. ,- o ~ '" ~ n ft :.1 ~\ Co \ n\ :so \ ft a- CI ..... CI CI \C CI CI ..... 00 \C ..::s rn o - n oO~ n ~~ "-I ~ - 0 "'- ,- p o N en W " z < o (1 '" ~ ~ o c z ... ....\ i' ; : . ' '''1' . '. . : "': "\'.' . . .. .', ,'1. . " '. .' '. , . ,,".' '.: , , I' , .. , ... :. j ......' 1:,.::..:--, ..f'...... :.. ,:.'. .~..:/:. '.' . .'. ~::.:.. . .. ....... .. , " ....~. . .... '.' ; "'. ..' ..,t.... .' ..' ..' . '...' . . ::.' :'.' . ..' ... '.'. :. ~ . '. .~. ....... ','.: . :::..: .':... >: >:<.~. " . '. ' . . . . ..' " " , 0, en 010) ... I ~U1 ~ .. ..~ ., \ . .~ .;:~ ;,. ~~ .',' ..:~ ~~ '0"; : .~ ',', ,} ..... ,', "0 ,t' '.1 .~:' . . . '. :.~~.~ ,.' .~ ~". . ~'. ~ .::. ..... ..... .(.'" :>; :j:" -," .. . , 0' ". ;:. 'i. ,. .:: :::~.; f.. ....... :"::: ~.." ..... .... . .~. ~>.~. .. .", .' '. . ~ , ..... ..;.. .,.: ..... '" BID FORM Date September 4, 1990 TOr Stephen A. Mancuso General Manager Greater Roanoke Transit Company 1108 Campbell Avenue S.E. P.O. Box 13247 Roanoke, Virginia 24032 In compliance with the GRTCs' Advertisement for Bid; the Instructions to Bidders; the Specifications; and all of the attachments thereto, the undersigned hereby submits a bid for "Rp c: t rnnm rnn c: t rllrt i nn II " (state as appears on bid envelope). The lump sum price for this good andlor service, including all labor, material, delivery and/or installation charges is Fi ghtppn ThnllS;:lnrl ;:lnrl 00/100------------------- dollars($1Rrnnn nn ). The undersigned hereby certifies that Ivl ll- I dollars ($ ) of the 'above stated lump sum price shall be paid to the Disadvantaged Business Enterprise(s) identified in the third attachment (Schedule A form) to this Bid Form. Furthermore, it is understood that if this DBE is determined by GRTC to be eligible and performing a commercially useful function then, for evaluation purposes only, the above stated lump sum price will be reduced by 50 percent of the amount stated within this paragraph. In submitting this bid, the undersigned warrants that it will fulfill its obligation under this bid by November 15. 1990 (specify date) with the full understanding that failure to do so, as long as GRTC takes formal action regarding this bid by September 24, 1990, will result in the forfeiture of the attached bid bond or certified check to GRTC. The undersigned hereby certifies that helshe is authorized to submit this bid on behalf of U.S. Construction Comoanv (name of bidder) and that said firm is legally qualified to fulfill the obligations of this bid as stated in the Advertisement for Bid; the Instructions to Bidders; the Specifications; this Bid Form; and all of the attachments thereto; all of which will constitute an agreement' between GRTC and said firm upon notice of bid award. Blvd. Signed this i!.!L day of. September , 1990 by the Estimatar/Pro1ect Mgltitle) of U.S. Canst (name of bidder) whose addre Roanoke. Virqinia 24017 lJ~' ~.~ ..._, ... .--. !,,;Wj '~=::~:~~:::':=::-::==:..~:'=:-::::=:=.=::h~~ ~~i LJI LV::~"=- > :'>':,,-";'i;'-'nl', >"'-':", "'\ '-,,'-, .'. "'-"-'.;' ," -, -",'. ;', .'- -\'~:';"- ,. ."'1 ,< ','~~- '>';""r=i -====- i----i .-___ '. ..' -.: . .... VALLEY METRO Greater Roanoke Transit Company P.O. Box 13247 Roanoke, Va. 24032 703.982.0305 September 25. 1990 R. L. Price Construction Inc. P.O. Box 21303 Roanoke. Virginia 21383 Dear Mr~. L. Price. 0' Please be advised that GRTC is hereby awarding R.L. Price Construction Incorporation the bid for the Restroom Construction for the amount of 13.400.00. We look forward to hearing from you. " ? 6 \ '60)( ~ 13 '6-3 12- \u. I V ~ ;;>L{ 0 ,q ... -, BID FORM Date September 4, 1990 TOI Stephen A. Mancuso General Manager Greater Roanoke Transit Company 1108 Campbell Avenue S.E. P.O. Box 13247 Roanoke, Virginia 24032 In compliance with the GRTCs' Advertisement for Bid~ the Instructions to Bidders~ the Specifications~ and all of the attachments thereto, the undersigned hereby submits a bid for " Restroom Construction - Bid item #16 " (state as appears on bid envelope). The lump sum price for this good andlor service, including all labor, material, delivery and/or installation charges is Thirteen Thousand Four Hundred----------------------- dollars(S 13,400.00 ). The undersigned hereby certifies that Eight Thousand One Hundred Fifty One----------- dollars (S 8,151. 00 ) of the above ,stated lump sum price shall be paid to the Disadvantaged Business Enterprise(s) identified in the third attachment (Schedule A form) to this Bid Form. Furthermore, it is understood that if this DBE is determined by GRTC to be eligible and performing a commercially useful function then, for evaluation purposes only, the above stated lump sum price will be reduced by 50 percent of the amount stated within this paragraph. In submitting this bid, the undersigned warrants that it will fulfill its obligation under this bid by November 26, 1990 (specify date) with the full understanding that failure to do so, as long as GRTC takes formal action regarding this bid by September 24, 1990, will result in the forfeiture of the attached bid bond or certified check to GRTC. The undersigned hereby certifies that hehsbe is authorized to submit this bid on behalf of R. L. Price Construction, Inc. (name of bidder) and that said firm is legally qualified to fulfill the obligations of this bid as stated in the Advertisement for Bid~ the Instructions to Bidders~ the Specifications~ this Bid Form1 and all of the attachments thereto~ all of which will constitute an agreement between GRTC and said firm upon notice of b~:,award' ___,~. -2 Signed this 4th day of September 1990 b ~,~ the President (title) of R. L. Price onstruction, Inc. (name of bidder) whose address is 5816 Penguin Drive, S. W. Post Office Box 21383, Roanoke, Virqinia. 24018 ~, AGENDA GREATER ROANOKE TRANS I T COMPANY October 22, 1990 --- 1:30 p.m. Council Chamber 1- Ca II to Order. 2. Ro II Ca II . 3. Invocation. 4. Pledge of Allegiance 5 . Approval of Minutes: 6. General Manager: to the Flag of the United States of America. Regular meeting of September 24, 1990. a. Management Letter dated October 22, 1990. b. Financial and Operating Report for the month of September, 1990. 7. Other Business: a. Request of Mr. Rich Boehler to address the Board regarding extension of transit service for the handicapped and disabled via RADAR. 8. Adj ournmen t . " \ \ GREATER ROANOKE TRANS IT COMPANY BOARD OF DIRECTORS October 18, 1990 Dr. Noel C. Taylor, President Mr. David A. Bowers Mrs. Elizabeth T. Bowles Mr. Beverly T. Fitzpatrick, Jr. Mr. James G. Harvey, II Mr. Howard E. Musser 'Mr. Wi II iam Whi te, Sr. Dear Mrs. Bowles and Gentlemen: This is to advise you that there will be a meeting of the Board of Directors of the Greater Roanoke Transit Company on Monday, October 22, 1990, at 1:30 p.m., in the Council Chamber, fourth floor of the Municipal Building. "'--~ -J . p~ Sincerely, Mary F. Parker Secretary MFP: sw pc: Mr. W. Robert Herbert, Vice President of Operations, GRTC Mr. Earl B. Reynolds, Jr., Assistant Vice President of Operations,GRTC Mr. Wilburn C. Dibling, Jr., General Counsel, GRTC Mr. Mark A. Williams, Assistant General Counsel, GRTC Mr. Joel M. Schlanger, Treasurer, GRTC Mr. Kit B. Kiser, Director, Utilities .and Operations Mr. Stephen A. Mancuso, General Manager, Valley Metro, P. O. Box 13247, Roanoke, Virginia 24032 lo.o-. I I I I I I I I I I I I I I I I I VALLEY METRO MANAGEMENT LETTER Greater Roanoke Transit Company P.O. Box 13247 Roanoke, Va. 24032 703.982.0305 October 22, 1990 System-wide Passenqers Per Trip Survey A system-wide passengers per trip survey was conducted October 1 thr.ough October 4, 1990. The results of this survey are attached. A synopsis of these results follows: Ridership is highest on that portion of the #7 route serving areas between Campbell Court and the Plaza of Roanoke/Salem. This is the route on which a second bus was added to eliminate standees. According to the survey resul ts, the number of standees would otherwise routinely ~pproximate 10 to 15 people per trip. Ridership is lowest on the #10 route which serves the area along East Orange Avenue. This route is operated in the morning and afternoon only. It began as an experimental route funded by the Virginia Department of Transportation. If not for the fact that is serves the Center for Indu,~try and Technology which has the potential for generating additiDnal ridership, termination of this route would likely have been recommended in conjunction with the most recent service changes. Route #s 1 and 2; that portion of route #5 serving the VA Hospital; and that portion of route #7 serving Lewis Gale Hospital RIl have above average ridership with passengers per trip ranging from a low of 1 to a high of 34 while averaging 15.3 passengers per trip. Route #s 3 and 4 and that portion of route #5 serving the Garden City area have average ridership with passengers per trip ranging from a low of 1 to a high of 34 while averaging 10.2 passengers per trip. Route #s 6,8 and 9 have below average ridership with the maximum passengers per trip seldom exceeding 10. With an average passengers per trip equalling 7.2, these are the routes on which GRTC is able to use smaller buses without risk of having standees. I I I I I I I I I I I I I I I I I I I ..., . '. ....."~. ,,~...;..'''~' "-,..-...-. .., ,......;.::.....'j , Overall, Management believes the Board of Directors and area Citizens can take pride in these survey results as they reflect the substantial growth in ridership that has taken place during the past few years. These results indicate that GRTC, at times and as designed, is just able to satisfy the demand for transportation. Not surprisingly, the survey results also indicate there are times when there are only a few passengers per trip. It is particularly worthy to note, however, that ridership during the middle of the day is just as strong on a per trip basis as is ridership in the morning and evening work rush hours, indicating the diversity in travel times and trip purposes that provides the best foundation for continued growth in ridership without increased capitalization. I I I I I I I I I I I I I I I I I I I , GREATER ROANOKE TRANSIT COMPANY SYSTEM WIDE PASSENGERS PER TRIP SURVEY (CONDUCTED OCTOBER 1 ,2,3,4, 1990) \. I I I I I I I I I I I I I I I I I I I , 1A TAIIGLBWOOD IIALL VXA GRUlDVl:BW AVE., COLOIIJ:AL AVE. PASSBBGBRS PBR TlUP (4 DAY AVERAGB) PRO. VALLEY VZBW PRO. CC TO cc TO TAIIGLBWOOD 5:45am 6:15am 6:45am 7:15am 7:45am 8: 15am~ 8:45am 9:15am .!L .Q..L .!L ~ 27* 06** 12 .Q.L 12 ll.- .!L ll.- ~ 15 9:45am ~ nxnmK COmr.r DBBORD BY * XJ:HDl1JH COmr.r DBJlOTBD BY ** I I I I I I I I I I I I I I I I I I I , 1B VALLEY VJ:EW HALL VIA COLO:Rl:AL AVE., GlUUiDVJ:EW AVE. PASSBBGBRS PBR TR.l:P (4 DAY AVERAGB) PRall TAIIGLBlfOOD PROII CC TO CC TO VALLEY VJ:EW HAXZKOK TRIP DEBOTBD BY * IIJ::Rl:KOK TRIP DBBOTBD BY ** '- I I I I I I I I I I I I I I I I I I I , 2A TAHGLBWOOD HALL VIA COVE RD., AVBl1IDUI AVE. PASSDlGBRS PBR '.rlUP (4 DAY AVERAGB) PROIl VALLEY VIEW PROIl CC TO CC TO TAHGLBWOOD I I I I I I I I I I I I I I I I I I I , 2B VALLEY VXO IIALL VXA AVD1JIAM AVE., COVE RD. PASSEIIGERS PER 'l'lUP (4, DAY AVERAGE) PROX TAJlGLEWOOD PROX CC TO CC TO VALLEY VXEW I I I I I I I I I I I I I I I .1 I I I , 3C GRAlJDIB/RALBIGB CT. VIA BOLLIBS RD., HBHORIAL AVE. PASSBJlGBRS PBR TRIP (4 DAY AVERAGB) FROII li"RIBBDSBIP JlABOR FROII CC TO CC TO' RED ROCK I I I I I I I I I I I I I I I I I I I , 3D CROSSROADS HALL VIA JlEMOlUAL AVE., HOLLINS RD. PASSENGER PER TlUP (4 DAY AVERAGE) PROK CARL/GRMlDIN PROK CC TO CC TO T01IBB. SQUARE HAXDIOJI TlUP DDJOTED BY * KIBJ:KUII TlUP DENOTED BY ** I I I I I I I I I I I I I I I I I I I u PROII T01D1B SQUARE PROII CC TO CC TO CARL/GRABD nxnmx TlUP DBBOTBD BY * KXBIKUII TRIP DEROTBD BY ** I I I I I I I I I I I I I I I I I I I " 4D CROSSROADS HALL VIA BRAllBLETOIf AVE., WI:LLXAJlSOIf RD. PASSBBGBR PBR 'I'lUP (4 DAY AVERAGB) PROX FLEBTWooD PROJI CC TO CC TO I'RHDSI[[P DRlR ,I I I I I I I I I I I I I I I I I I I , SB GARDDI CITY VIA LOUDOR AVE., 13TH ST., S.B. PASSDlGBR PBR TlUP. (4, DAY AVERAGB) PRall VA HOSPITAL PROII CC TO CC TO GARDBR CITY ,I I I I I I I I I I I I I I I I I I I , SF VA BOSP:I'1'AL V:IA 13 S'1'., S.E. LOUDON AVE. PASSBBGER PER '1'R:IP (4 DAY AVERAGE) P'ROII GARDBB C:I'l'Y FROII CC '1'0 CC '1'0 VA BOSP:I'1'AL ,I I I I I I I I I I I I I I I I I I I , 6P' VA HOSPXTAL nA IlAXN ST., ROANOKE BLVD. PASSENGER PER TlUP (4 DAY AVERAGE) P'ROK PLAZA RKBISALBJI TO VA 5:45am 6:15am 6:45am 7:15am 7:45am 8:15am 8:45am 9 :,15am 19* 15 19* 9:45am 02** 10:15am 10: 4'5am ll- 11: 15 am' 11 : 45am. .l.L 12:15pm 12:45pm 05 1.: 15pm r:~45pm 04: 2:'15pm 2:45pm QL 3:15pm 3: 45pm, 4' :'15pm 4:45pm 5:15pm 5:45pm 6:15pm 09' .Q.L ll- TOTAL PER TlUP AVERAGE 110 9.2 MAXXIIUK TlUP DEBOTED BY * KXlfillUK TlUP DEBOTED BY ** I I I I I I I I I I I I I I I I I I I , 5:45am 6:15am 6:45am 7:15am 7:45am 8:15am 8:45am 9:15am 9:45am 10 :15am ' 10:45am 11:15am 11: 45am' 12: 15pm 12 : 45pm' 1:15pm 1:45pm 2:15pm 2::45pm" 3 :'15pm 3:45pm 4:J:5pm 4:45pm 5:15pm 5:45pm 6:15pm TOTAL PER TlUP AVERAGE 6G PLAZA RKE./SALEK VIA ROAliOKE BLVD., XAl:Il ST. PASSEBGER PER TRJ:P (4 DAY AVERAGE) PROM VA HOSPITAL TO PLAZA 12 15* 09' QL Q.L 08' Q.L QL 05** 07 Q.L 05** 93 7.8 DXDmII TRJ:P DEBaTED BY * KIBIHUK TRIP DEBaTED BY ** "'I ~ I I I I I I I I I 'I I 'I I I I I I I .1 (\ 7G PLAZA RKB./SALEX VI:A LEB BWY., XBLROSB AVE. PASSBNGBR PBR TRIP (4 DAY AVERAGB) PROII LBWJ:S GALE TO CC PROII CC TO PLAZA 5:45am 6:15am 6:45am 7:15am 7:45am 8:15am 8:45am 9:15am .!L Q.L !.L ~ !.L ~ Q.L lL 05** ~ 04 ~ 11 U- 9:45am .!!.- 10:15am ~ 10:45am 11 11:15am 31 11:45am .!.L 12: 15pm' H- 12:45pm .lL 1:15pm ~ 1:45pm 11 2:15pm 43* 2: 45pm, .!L 3:15pm ~ 3:: 45pm 19* ~ 4'::15pm, 12, 31 4:45pm .QJL U- 5 : 15pm' ~ 24 5:45pm .QJL ~ 6:15pm 01** .!!.- TOTAL 194 450 PBR TRIP AVERAGB 10.2 23.7 DXDmII TRIP DBNOTED BY . JUIIDIUII TRIP DEBOTBD BY..' I I I I I I I I I I I I I I I I I I I , 7H LBWJ:S GALE HOSPITAL VIA IIBLROSB AVE., LEB BWY. PASSBNGBR PBR TRIP (4 DAY AVERAGB) PROII PLAZA '1'0 CC 5:45am 6:15am 6:45am 7:15am 7:45am 8:15am 8:45am 9': 15am ll- 14, '~ ll- H- 18 25 9:45am 45* 10:15am 10:45am ll- DXDmII '1'R:IP DBBO'l'BD, BY * JUIIDIUII '1'R:IP DBBO'l'BD BY ** PROII CC '1'0 LBWJ:S GALE .!L QL ~ .!L 20* ~ .!L 14 I I I I I I I I I I I I I I I I I I I ~ EXTRA Vl:A ORABGE AVE., lIESTS:IDE BLVD. PASSENGERS PER TlUP (4 DAY AVERAGE) FROM WBSTS:IDE PROM CC TO CC TO WBSTS:IDE 5,: 45am 6:15am 00** 6:45am .Q.L 7:15am .Q.L 7:45am 14, 8:15am QL 8:45am 21* 9:15am 04 9':45am 08 10: 15am' 07 10:45am QL 11:15am QL 11:45am 09 12:15pm 15* 12': 45pm. l.L 1:15pm .!!L 1: 45pm, .Q.L 2:15pm Q.L 2:45pm QL 3:15pm 10 3:: 45pm 03** 4.: 15pm 13 4:45pm Q.L 5:15pm 15* 5 :.45pm .Q.L 6:15pm Q.L TOTAL 97 106 PER TlUP AVERAGE 8.1 8.8 HAXnmK. TlUP DENOTED BY *.' M:INnmK TlUP DElIOTED BY ** I I I I I 'I I I I I I I I I I I I I I , 5:45am 6:15am 6:45am 7:15am 7,:45am 8:15am 8:45am 9:15am 9:45am 10: 15am , 10:45am 11:15am 11:45am 12:15pm 12:,45pm 1:15pm 1:45pm' 2:15pm 2:45pm 3:15pm 3:45pm 4':::15pm 4::'45pm. 5:15pm 5:45pm 6:15pm TOTAL PBR TlUP AVERAGB ax LAD DR:IVB PLAZA V:IA CAllPBBLL , DSUXBGTOB AVES. PASSDGBR PBR TlUP (4 DAY AVERAGB) PROII CC TO LAD DR:IVB Q..L ~ Q..L .Q.L .Q.L 01** .QL 06 07 07- Q..L 16*' 11 .Q.L 11 Q..L .Q!L 02 QL 116 6.1 DXDmII TlUP DDOTBD BY * H:IIJ:IIIUII' TR:IP DDOTBD BY ** I I I I I I I I I I' I I I I, I I I I I , 8J CAKPBELL COURT VXA WASHI:BGTOB, CAXPBELL AVES. PASSEBGER PER TRIP (4 DAY AVERAGE) PROX LAD DRIVE PLAZA TO CC 5:45am 6:15am 6:45am 7:15am 7:45am 8:15am 8:45am 9,: 15am ~ .QJL Q..L .Q.L .Q.L 02** Q..L 9:45am 13* 10:15am 10: 4,5am Q..L 11:15am 11: 45am. 05 12:15pm 12:45pm 9.L 1: 1:5pm., 1: 45pm, 06' 2:15pm 2:45pm 3:15pm 3:45pm 4:15pm, 4:45pm 5:15pm 5:45pm 6:15pm .Q.L 9.L 9.L 9.L Q..L QL QL TOTAL PER 'l'RI:P AVERAGE 108 . 5.7 OXnmJI TRIP DEBOTED BY * XI:1IDI1JJI 'l'RI:P DEBOTED BY **, I I I I I I I I I I I I I I I I I I I , 9I: LAD DRI:VB PLAZA VIA 11'1'H ST. S.E. VI:RGI:lfiA ST. PASSDTGER PER TlUP (4 DAY AVERAGE) PROlI CC TO LAD DRI:VB 5:45am 6:15am 6:45am 7:15am 7:45am 8:15am 8:45am 9:15am 11 QL 13* .Q.L ~ 02** .Q.L 9:45am 10:15am .Q.L 10:45am 11:15am .il- 11:45am 12:15pm .Q.L 12~45pm 1:15pm 11 1:45pm 2:15pm .il- 2:45pm 3:15pm 3:45pm 4:15pm 4:45pm 5:15pm 5:45pm 6:15pm .QJL .QL !L .Q.L .il- 2.L .Q.L TOTAL PER TlUP AVERAGE 161 8.5 nxDmJI TRIP DDTOTBD BY * JlJ:lfiKOJl TRIP DDTOTED BY ** I I I I I I I I I I I I I I I I I I I , 5:45am 6:15am 6:45am 7:15am 7:45am 8: 15am' 8:45am 9:15am 9:45am 10:15am 10:45am 11:15am 11:45am 12:15pm 12 :'45pm 1:15pm 1:45pm 2:15pm 2,: 45pm 3:15pm 3:45pm 4:15pm 4:45pm 5:15pm 5:45pm 6:15pm TOTAL PER TRJ:P AVERAGE 9J CAKPBELL COURT VIA Vl:RGI:NIA ST. S.E. ,11TH ST. P1\SSDlGER PER TRJ:P (" DAY AVERAGE) PROK LAD DRI:VE TO CC ~ 2.L ~ 04 Q.L 2.L 11* 11* ~ 09' 09' ~ 07 08' .Q.L 2.L 2.L 2.L 00** 107 5.6 nxnmx TRJ:P DDlOTED BY * KI:NDI1JK TRJ:P DENOTED BY ** I I I I I I I I I I I I I I I I I I I , 5:45am 6:15am 6:40am 7:00am 7:25am 7:45am 8:10am 9:15am 9,: 45am 10:15am 10:45am 11:15am 11:.45am 12:15pm 12:45pm 1:15pm 1:45pm 2:15pm 2:45pm 3:30pm 3:55pm 4:15pm 4:40pm 5:00pm 5:25pm 6:15pm TOTAL PBR TRIP AVERAGB 10J CAMPBBLL COURT VXA B. OIUUlGB AVE., ItIHBALL AVE. PASSBNGBR PBR TRIP (4 DAY AVERAGB) PRall ADVDCB A1J'1'O TO CC Q.L 00**' 04* Q.L 00** .Q.L 9 1.5 IlAXDI.UII 'l'RIP DBNOTBD BY * IIIBDmII 'l'RIP DUOHD BY * * 'I I I I I I I I I I I I I I I I I I I , 5:45am 6:15am 6:40am 7:00am 7:25am 7:45am 8:45am 9:15am 9:45am 10:15am 10:45am 11:15am 11:45am 12 : 15pm 12:45pm 1:15pm 1:45pm 2 :.15pm 2:45pm 3:30pm 3:55pm 4:15pm 4:40pm 5:00pm 5:25pm 6:15pm TOTAL PBR TRIPAVERAGB 10K CBBTRB FOR IRDUSTRY VIA KDlBALL AVE., B. ORANGB AVE. PASSBNGBRS PBR TlUP (4 DAY AVERAGB) PROII CC TO' ADVARCB AUTO ~ Q.L ~ 00** 07*' Q.L 17 2.8 DXDltJII TlUP DBNOTED BY * JaRDmll TlUP DBHOTED BY ** I I I I I I I I I I I I I I I I I I I , ALL ROUTES (EXCLUDIRG '6 WHICH DOESR'T SERVE CC ARD '10 WHICH OPERATES OR A DIFFERBIiT SCHEDULE) PASSEBGER PER TRIP (4 DAY AVERAGE) FROM EOL TO CC FROM CC TO EOL 5:45am 6:15am 6:45am 7~15am 7:45am 8:15am 8:45am 9:15am 118 -ll 135 141 238 121 174 166 84 189 122 194 107 202 9:45am 10 : 15am, . 282* 207 10:45am 174' 11::15am 247 11: 45am' 2:19' 12 :,15pm 293 12:45pm. 252 1 :;15pm 315* 1:'45pm 260 2:15pm 279 2:45pm 255 3:15pm 276 3:45pm 243 179 4': 15pm 137 284 4,:,45pm 159 146 5:15pm 147 192 5:45pm ~ 136 6:15pm 69** 83**' TOTAL 3291 3706 PER TIU:P AVERAGE 173.2 195 HAXDlUH TIU:P DEBOTED BY * JURDlUH TIU:P DEROTED BY ** I I ' I I I I I I I I I I I I I I I I I .'. :.,.~ I " :~i ',\.' '.~~; ':~ I 0" '8 " :.;; ., ';J I ;~ ", ~:~ \1 I I I I I I I I I I I I I I I .. ., , " , , ,.c. . :.',;,0""", ..,~. "'-J;' ";, .,'....",.. . . FINANCIAL AND OPERATING REPORT OF SOUTHWESTERN VIRGINIA TRANSIT MANAGEMENT COMPANY, INC. GREATER ROANOKE TRANSIT COMPANY FOR THE MONTH OF SEPTEMBER 1990 . -. ~~ . ~ ~ ""'1 :::~~ '.'. ..,~ J ;,!ll ;:::!: ;:;::- :;,::1 " ..... ';1 ::;; "":1 ',,';; ;.', .~:.. : " :'.11 :.' " "":,:1 ", \; " ,.; ~,:; I \~ ~:~~ .':','1 .',. ,. ; ~. :.,',:1 .;-: , . -,' :;'1 ,-: ::~ .,','1 :~~ ...0 ~':'::,I ,', . ' '..,1 ? ',;','1 ? :".,1 .. :;1 :1 ., I , . BALANCE SHEET AS OF SEPTEMBER 30, 1990 AS OF 9/30/90 AS OF 8/31/90 % CHANGE CASH $267,581.37 $220,871.27 21.15% ACCOUNTS RECEIVABLE $149,369.78 $199,573.33 -25.16% INVENTORY $199,444.91 $194,853.93 2.36% WORK IN PROGRESS $0.00 $5,700,781.74 -100.00% FIXED ASSETS $13,591,919.72 $7,876,078.88 72.57% ACCUMUL. DEPREC. ($2,890,242.05) ($2,850,242.05) 1. 40% NET FIXED ASSETS $10,701,677.67 $5,025,836.83 112.93% PREPAYMENTS $120,832.12 $131,586.47 -8.17% -------------- --------------- TOTAL ASSETS $11,438,905.85 $11,473,503.57 -0.30% ============== =============== LIABILITIES ACCOUNTS PAYABLES PAYROLL LIABILITIES TAX LIABILITIES OTHER LIABILITIES $284,301.07 $54,752.24 $6,212.25 $11,260.51 $324,855.67 $57,646.99 $5,162.68 $12,312.48 -12.48% -5.02% 20.33% -8.54% TOTAL LIABILITIES $356,526.07 $399,977.82 -10.86% CAPITAL CAPITAL STOCK CAPITAL GRANTS RETAINED EARNINGS DEPRECIATION EXPENSE NET PROFITILOSS $5.00 $11,459,511.59 $64,800.61 ($469,403.02) $27,465.60 $5.00 $11,439,946.59 $64,800.61 ($429,403.02) ($1,823.43) 0.00% 0.17% 0.00% 9.32% -1606.26% TOTAL CAPITAL $11,082,379.78 $11,073,525.75 0.08% TOTAL LIABIL. & CAPITAL $11,438,905.85 $11,473,503.57 -0.30% -------------- -------------- =============== 'I I I I I I I I I I I I I I I I I I I ~GREATER ROANOKE TRANSIT COMPANY OPERATING STATISTICS FOR THE MONTH OF SEPTEMBER 1990 PASSENGER DATA REVENUE PASSENGERS TRANSFERS TOTAL PASSENGER BOARDINGS AVERAGE PASSENGERS/WEEKDAY AVERAGE FARE/PASSENGER SHUTTLEITOUR PASSENGERS PASSENGERS/MILE PASSENGERSIHOUR FUEL DATA DIESEL FUEL GALLONS USED DIESEL FUEL M.P.G. COSTIGALLON MILES OPERATED SCHEDULED MILES SHUTTLEITOUR MILES SUBTOTAL NON-REVENUE MILES TOTAL MILES OPERATED HOURS OPERATED SCHEDULED HOURS SHUTTLEITOUR HOURS SUBTOTAL NON-REVENUE HOURS TOTAL HOURS OPERATED OPERATING DAYS WEEKDAYS SATURDAYS TOTAL OPERATING DAYS OPERATIONAL STATISTICS OPERe REVENUEIMILE OPERe COSTIMILE OPERe LOSSIMILE OPERe REVENUE/HOUR OPERe COSTIHOUR OPERe LOSSIHOUR PASSENGERS ROANOKE CITY SALEM VINTON ROANOKE COUNTY TOTAL PASSENGERS 1990 107,775 23,882 131,657 5,212 0.63 1,410 1. 31 17.48 24,876 3.71 0.87 82,083 840 82,923 9,451 92,374 6,164 108 6,272 1,958 8,230 0.93 2.42 1. 51 10.34 27.16 16.82 120,772 5,173 2,006 3,706 131,657 1989 CHANGE 100,786 24,892 125,678 4,650 0.61 155 1. 30 15.61 6.93% -4.06% 4.76% 12.09% 3.28% 809.68% 0.85% 12.02% 22,028 3.81 0.58 12.93% -2.57% 50.00% 77,414 327 77,741 6,211 83,952 6.03% 156.88% 6.67% 52.17% 10.03% 6,457 55 6,512 1,722 8,234 -4.54% 96.36% -3.69% 13.70% -0.05% 19 5 24 20 5 25 -5.00% 0.00% -4.00% 0.91 2.62 1. 71 2.20% -7.63% -11. 70% 9.24 26.69 17.44 11. 90% 1. 76% -3.56% WEATHER CLEARISUNNY RAINY CLEAR/COOL HAZY/COOL CLOUDYICOOL TOTAL 20 1 o 3 o 24 :;1 ...~ :-i .) I 11 ~~ I 1:1 '::1 " :{ I .:; .:; rl '.' II " ';1 I I I I I I I I ~I .;.,. .:,",.,.. , VARIANCE REPORT SEPTEMBER 1990 OPERATING STATISTICS Revenue Passengers/Average Passenqer Per Weekday both September 1990 over the same period a year ago due ridership. increased in to increased Shuttle/Tour Passengers increased over the same period one year ago due to an increase in the number of shuttles operated. Passengers Per Hour increased due to increased ridership. Diesel Fuel Gallons Used increased 12.93% due to an increase in total miles operated. CostlGallon increased 50.00% over the same period one year ago due to increased fuel prices ~n September 1990 over September 1989. Scheduled Miles increased 6.03% due to the previous service change implemented in November 1989. Shuttle Tour MileslHours increased this year over last year due to an increase in the number of shuttles operated. Non-Revenue Miles increased due primarily to use of buses during a company wide recreational outing. Non-Revenue Hours increased due to additional check-in and travel hours associated with the service change. Operating Cost Per Mile decreased 7.63% due to an increase in total miles operated. Operating Loss Per Mile decreased 11.70% over the same period a year ago due to an increase in operating revenue and total miles operated. Operating Revenue Per Hour increased 11.90% in September 1990 over 1989 due to an increase in operating revenue. OPERATING EXPENSES Services were over budgeted due to a one time payment for contract maintenance associated with training materials. Miscelleanous Expenses were over budget by 23.98% due to expenses related to travel. All Other Expenses either approximated or were less than budgeted. Net Operating Loss was 17.44% less than budgeted for the month of September 1990. On a year-to-date basis, net loss was 5.44% under budget. , TOTAL INCOME PROFIT AND LOSS STATEHENT FOR THE PERIOD 9/1/90 TO 9/30/90 MONTH ACTUAL MONTH BUDGET VARIANCE % CHANGE $69,743.85 $67,035.75 $2,708.10 4.04% $2,000.00 $2,000.00 $0.00 0.00% $13,314.89 $12,912.00 $402.89 3.12% $85,058.74 $81,947.75 $3,110.99 3.80% OPERATING INCOME PASSENGER FARES ADVERTISING REVENUES OTHER REVENUES OPERATING EXPENSES LABOR FRINGES SERVICES MATERIAL & SUPPLIES UTILITIES INSURANCE PURCHASED TRANSPORTATION MISCELLEANOUS EXPENSE RENT TOTAL EXPENSES $103,179.61 $118,013.00 ($14,833.39) -12.57% $36,924.41 $40,609.75 ($3,685.34) -9.08% $16,491.15 $15,603.00 $888.15 5.69% $37,662.94 $40,512.00 ($2,849.06) -7.03% $1,870.97 $8,806.75 ($6,935.78) -78.76% $18,514.43 $18,714.00 ($199.57) -1. 07% $2,000.00 $2,000.00 $0.00 0.00% $6,649.32 $5,363.34 $1,285.98 23.98% $200.00 $0.00 $200.00 ERR $223,492.83 $249,621.84 ($26,129.01) -10.47% ($138,434.09) ($167,674.09) $29,240.00 -17.44% NET OPERATING LOSS OPERATING SUBSIDIES FEDERAL $75,541.50 $78,409.50 ($2,868.00) -3.66% STATE $65,082.17 $62,214.17 $2,868.00 4.61% CITY OF ROANOKE $22,717.08 $22,717.08 $0.00 0.00% OTHER LOCAL $4,382.37 $4,333.34 $49.03 1.13% TOTAL OPERATING SUBSIDIES $167,723.12 $167,674.09 $49.03 0.03% NET INCOMEILOSS $29,289.03 $0.00 $29,289.03 ;~:: .-"j .,.,'1 :} ..;' :t< ~~ '::;1 ",' ..~ ~~ ~',~,'~: I iii ;) ~~~ ;,,'~ I ",~ ',' ,,' .;. .;~~ ',:,.,,:,'.1 : :~~ ," ,.-, ;,:,;,:,"1 '..l ) )1 :.. ':::1 ...1 ':1 .,.,.1 ~: :: ",::',:;"1 >;.; .:::- ,', ..1 ," ;i- :,.,.,.1 ,., ::1 ':;:1 :;: ';~'I ,..,. ',,:,"1 :~ . . , OPERATING INCOME PASSENGER FARES ADVERTISING REVENUE OTHER REVENUES TOTAL INCOME OPERATING EXPENSES LABOR FRINGES SERVICES MATERIAL & SUPPLIES UTILITIES INSURANCE PURCHASED TRANSPORTATION MISCELLANEOUS RENT TOTAL EXPENSES NET OPERATING LOSS .. .:..~~_. '.::'-:.<'''': .-'j',""".' .....:.'"..'!'-"~... : ._.;_ .~; .,1.~.,.,,\ ".. PROFIT AND LOSS STATEMENT FOR THE PERIOD 7/1/90 TO 9/30/90 YTD ACTUAL YTD BUDGET VARIANCE % CHANGE $217,105.04 $201,107.25 $15,997.79 7.95% $6,000.00 $6,000.00 $0.00 0.00% $39,295.45 $38,736.00 $559.45 1. 44% $262,400.49 $245,843.25 $16,557.24 6.73% $354,141.74 $354,039.00 $102.74 0.03% $114,709.02 $121,829.25 ($7,120.23) -5.84% $50,857.59 $46,809.00 $4,048.59 8.65% $116,003.98 $121,536.00 ($5,532.02) -4.55% $18,771. 32 $26,420.25 ($7,648.93) -28.95% $54,768.29 $56,142.00 ($1,373.71) -2.45% $6,000.00 $6,000.00 $0.00 0.00% $22,493.96 $16,090.02 $6,403.94 39.80% $300.00 $0.00 $300.00 ERR $738,045.90 $748,865.52 ($10,819.62) -1.44% ($475,645.41) ($503,022.27) $27,376.86 -5.44% OPERATING SUBSIDIES FEDERAL $235,228.50 $235,228.50 $0.00 0.00% STATE $186,642.51 $186,642.51 $0.00 0.00% CITY OF ROANOKE $68,151.24 $68,151.24 $0.00 0.00% OTHER LOCAL $13,088.76 $13,000.02 $88.74 0.68% TOTAL OPERATING SUBSIDIES $503,111.01 $503,022.27 $88.74 0.02% NET INCOME/LOSS $27,465.60 $0.00 $27,465.60 , GREATER ROANOKE TRANSIT COMPANY BOARD OF D [RECTORS October 26, 1990 Mr. Stephen A. Mancuso G e n era l Ma nag e r Val ley Me t r 0 Roanoke, Virginia Dear Mr. Mancuso: A t the reg u l a r me e tin g 0 f the G rea t erR 0 a n 0 k e T ran sit Co mp any Board of Directors held on Monday, October 22, 1990, Mr. Rich Boehler, 3114C Honeywood Lane, S. W., addressed the Board regarding expansion of transit service for the handicapped and disabled via RADAR. On mo t ion, d u l Y s e con de d and ado p t ed, the ma t t e r wa s ref err e d t 0 you for study, report and recommendation to the Board of Directors. Sincerely, -A ,~ ~ r---- 7' ~ Mary F. Parker Secretary MFP: ra pc: Mr. Rich Virginia Boehler, 24014 3114C Honeywood Lane, S. w. , Roanoke, tI . ~ Misc. 10/22/90 - GRTC Bd. of Directors RECEiVED CITY Ci,F!:; ':: ,. F!~iCF: "'W<'iT 1 \ ..lj<tWlN; , .. ! I r.--. o=;J ~, -I ~ CJ' '~~ 1 r :. r ~-, .-. ' i -i ~ ui VALLEY METRO October 22, 1990 Greater Roanoke Transit Company P.O. Box 13247 Roanoke, Va. 24032 703.982.0305 Board of Directors Greater Roanoke Transit Company Roanoke, Virginia Dear Members of the Board: Mr. Rich Boehler will be addressing you today concerning the transportation service provided by GRTC for those who are physically unable to use GRTC's regular route buses. Mr. Boehler whom I understand is a resident of Roanoke County and who uses the disabled transportation service provided by the County through a contract with the Unified Human Service Transportation System, Inc. (RADAR) would like for the disabled transportation service provided by GRTC to be expanded. I believe Mr. Boehler is somewhat confused about the distinction between the two services but in recent weeks, others have also expressed their desire for an expansion of the disabled transportation service provided by GRTC. I therefore thought it appropriate to provide you with the following: 1. GRTC's Dial A Ride program was formally adopted by the GRTC Board of Directors in June of 1987 after consultation with the Fifth Planning District Commission; the Unified Human Service Transportation System, Inc. (RADAR); the Mayors Committee for the Disabled; and with those who attended a May 1987 public hearing. 2. GRTC's Dial A Ride service has been expanded over the past three years in accordance with the adopted program. Presently, two vehicles are available for service for a total of 16 hours each Monday through Friday and one vehicle is available for service for a total of 12 hours on Saturdays. 3. The County of Roanoke has also provided a disabled transportation service. This service is not as extensive as the service provided by GRTC. 4. The disabled transportation services provided by GRTC and the Count are both available free to those who have a qualifying disability. 5. The present demand for the service provided by GRTC occasionally necessitates that a person request service as much as a week ahead of time. The demand for the service provided by the County is not known. , ,,. " In view of the above, Management has been working with representatives of RADAR to address the following: 1. Should a fare be charged for the disabled transportation service provided by GRTC? 2. Are some of the current users of the disabled transportation service provided by GRTC physically able to use the regular route buses? 3. Does the existing demand for the disabled transportation service provided by GRTC warrant an expansion of service? 4. Will the purchase of lift equipped buses as required by the Americans with Disabilities Act eliminate the need for 1,2, or 3 immediately above? If so, should any action be taken prior to delivery of these buses which is expected to occur in the late summer of 1991? As we continue to address these issues, Management welcomes the comments of all individuals and will be happy to address, on behalf of the Board of Directors, any of Mr. Boehler's or anyone else's concerns. Respectfully submitted, St~Mff1: General Manager .;. ~;- , ~~ ~tt2KE Office of the City Clerk October 18, 1990 Mr. Benjamin Law 3314 Pittsfield.Circle, N. W. Roanoke, Virginia 24017 Dear Mr. Law: I wish to acknowledge receipt of your corrununication of October 15, 1990, requesting consideration of an expansion of the transit services provided for disabled persons in the City of Ro anoke. Please be assured that a copy of your corrununication has been forwarded to the Mayor and Members of Roanoke City Council and to the General Manager of Valley Metro for their information. Sincerely, j.~~ ~~ Mary F. Parker, CMC/AAE Ci ty Clerk MFP:se Room 456 Municipal Building 215 Church Avenue, S,W, Roanoke, Virginia 24011 (703) 981.2541 Misc. 10/22/90 - GRTC Board of Directors .. ." B. A. Law 3314 Pittsfield Circle, NW Roanoke, VA 24017 ~ ,~ Mayor Noel C Taylor City of Roanoke 215 Church Avenu~ S.W. Roanoke,Virgin~a 24011 Honor,able Noel C Taylor: I am one of approximately 15% of the disabled citizens in the area ,vhomust depend on RADAR (Roanoke Area Dial- A-Ride) to get around. I would like para-transit to be more available so that I, as well as many other disabled citizens, can attend functions such as religious activities, social activities, ~ork, school or what have you. Under the existing system, there are only t,~o (2) vans alloted for this purpose. This is quite insufficient. Many of us are at a loss without this service. I urge you to vote in favor of alloting more vans for the disabled. Many cannot make it to a bus stop and many cannot boa~d a bus regatd- less of the ADA law. If you need more information concerning this matter, please don't hesi- ,tate to contact me. Thank you for your consideration on this important matter. ;(~ iJ . .J",~\\\fi311J5}'~ -1 ~ ~, v..)/:.. .. <0 0 ~ 1b' r/' ,~~ (;ll'~ ~ >~ /If/l;; <0~~. r90 ~ , ~ 04>' q~ "-.) '" , <r J' O~ ~4) ~< C> '~~~,' ~, ~. "(y~" /,' ,~r, . ~'.. ~: " jCO[o?,~l \~. 3314 Pittsfield Circle NW Roanoke,Va 24017 ~ " .f. Office of the City Clerk November 9, 1990 Mr. Stephen H. Kennedy 305 Dalewood Avenue Salem, Virginia 24153 Dear Mr. Kennedy: I wish to acknowledge receipt of your communication of October 16, 1990, expressing the need for expanded transit services for disabled persons in the City of Roanoke. P I ease be as sured t ha t a copy 0 f your commun i ea t i on has been forwarded to the Mayor and Members of Roanoke City Council, and to the General Manager of Valley Metro for their information. Sincerely, Mary F. Parker, CMC/AAE C i t Y C I e rk MFP:se Room 456 Municipal Building 215 Church Avenue, S.W. Roanoke, Virginia 24011 (703) 981,2541 '~ . " . . ..>lI;' . _q;::--V \f '!', ~ :..~$\\'B1920.?l' ~', ' , ' . ',' ' , ,~~ ~ ~t, ' " .--- ~€Re~~:~~O~--.st~.~~~:a.._--._..~' .__ ._. ~1P_~AYo..R'~Of%1C.LS'-.. :3D~, ~!--J?,l..-!.!J}:!L.__J~.e.._.__ . .---~r-?St> .---<'" ~"f~_ . __S~le.1AI.., V tL. P:.fl ~)-: --- . ~ .c.G,\p. '" " .' . ottb- Ibl>J --}b ~ j\{~rc~~I~L__-.~_. .. = ..__ ~_ _ ___.-.=. == __~.L'S._d'-t!fJ:J,~ [[e<_~'~ W. __'_.__~_ _______,__.____._ __ , ._~DOVV\otL-e V{{., '1A-IO (r ' ' ' .' , ' ., ' ,__ __ '~\.---_;_-u-..--.--- "_.._ ________ ___ __ ..u.__~-____ __... _._...______.__.' _Qd_.J_~,(JC{qJ2_~--- _ ~_. . - ....~0--i'-.w~.ot.1'~1.01 :'I___~ . -~=-=--..= ..~. .~..~e}\!~:~~.~~:I~~t~.t.~~~,'~-5 &~~~:cf~~~&~~~~~it.iO' t - .QJJ~~~~\L 1h~ ~u~}'~{kc~.EJi.e~~i1~J~\erl . J~~ W~;yk--rl'olMs~.t~~~ \~~~~-~.k::eL~Ol) ~.~~~7~ ptt~:~~~~.~1J~~~~t~&~ -------..l0-seu.--- ___.._~.-..n-.--L- _ __,_ . _~e.~-~&~__(e., ~.tll\~- __ \~blecR__J~_.___ YetI) \~poj'k_+-_+V~e vt~JJe~{'l'ohlli6$$m -.._ :s:~~~~~ ~~~~~i~O~: ~o~1!{A~ &OC;~!-:___Qt\__~o.y.t . 6W ~..I.j'~~ ., YI fi\J c~~"t__. ('~ 0, ..' ... \I. . , ' . ~ ' , r\~ ' __~ J:>.ee.owe-~deeu&€,/;l.r._ .__ _____~J_.._bdi~ue_~lhU'JM&~ ~-~(\c! I JJi: r1p-r {)jtO;-I~n-fD c;{c-:r ~t~~OV..s: ~_<fD "~e____ _tl~ttJ~~~t 0 +'1-OIoS-,- 1ttl-S_~_~-'L,-~J-O~C-h_ _-hi ~()\)ljr\ltl~~__l~ _(JeeeSSM1J~JI. <HAc. QYl~__J'.L _ ___S~y~_Aw~t-'lCOlll1~_Whn. r-$' O(\.Sa.b\e~. W.e. . __((\eed(_~_e v'Ml.f 1b t(cC6wt6d~k_<je ci\'srLhlfJ_, ~~~lMate__.Q iJrc.e_{H-LS}Jnfle ( ~ ~&(e~g,___ Jf~e~-s_fnl ~/I(JMs(M_~'hM-,X~ ks- V~"!<j~ _.ueJ.~L_..a)lt rio--1Js-e_XOtcktl' U~ef ~~,dt~~__ L(M~_ ., .__dA ~iMK_0Mcl_w--L(GlltfJ{eJ_J vtAlMe&a.fe.~q{:fi1n_ 3t, . ' -_.._--.. .-.-----..-~.. _~_'__.V'\I\Cel€ r LA_____~____~_,_~____ , ' ~, lib --:-7J~. ~,'-'_. .~IZ--'--'- ~---- --_0:-1'- --~- ---- -----_._- ~---'-------- -~---_._-- --- -~---_._---- .- --- .....----- - -----. - -..---. --------.- --- _. ----------- .---.--~--____ ---- ________.___ __~ ______......i.-_ ___~ ~ ---- -----_.~ - _._---------~ ~,._~-- ----- -......,.. ._---- - -.- .~.._- ---- ~.... -- ') GREATER ROANOKE TRANSIT COMPANY BOARD OF D ERECTORS November 15, 1990 Mr. David A. Bowers Mrs. Elizabeth T. Bowles Mr. Beverly T. Fitzpatrick, .Jr. Mr. James G. Harvey, II Mr. Howard E. Musser Mr. William White, Sr., Dear Mrs. Bowles and Gent lemen: At the request of the General Manager of Valley Metro, I have taken the liberty of cance II ing our regular Greater Roanoke Transit Company meeting previously scheduled for Monday, November 19, 1990. The December meeting of the Board of Directors is scheduled to be held immediately following the regular meeting of City Council on Monday, December 17, 1990, in the Ci ty Counci l Chamber. Sincere ly, ~~'_~1LJ Noe l C. Tay l~-CJ' President NCT:se cc: Mr. W. Robert Herbert, Vice President of Operations, GRTC Mr. Earl B. Reynolds, Jr., Assistant Vice President of Operations, GRTC Mr. Wilburn C. Dibling, Jr., General Counsel, GRTC Mr. Mark A. Williams, Assistant Generql Counsel, GRTC Mr. Joel M. Schlanger, Treasurer, GRTC Ms. Mary F. Parker, Secretary, GRTC Mr. Kit B. Kiser, Director of Uti lUies and Operations Mr. Stephen A. Mancuso, General Manager, Valley Metro, P. O. Box 13247, Roanoke, Virginia ,~4032 I~ 'J -------' AGENDA GREATER ROANOKE TRANSIT COMPANY December 17, 1990 Immediately following City Council Meeting Council Chamber 1 . Ca II to Order. 2. Ro II Ca II . 3 . Invocation. 4 . Pledge of Allegiance 5 . Approval of Minutes: 6 . General Manager: to the Flag of the United States of America. Regular meeting of October 22, 1990. a. Management Letter dated December 17, 1990. b. Financial and Operating Report for the month of October, 19.90 . c. A report recommending adoption of the Disadvantaged Business Enterprise Program for Greater Roanoke Transit'Company. 7. Other Business. 8. Adj ournmen t . . . - ~ -r:-~: <-?:-::: ;':;~ _ ,.'" '~'. ....._,. ~ i. '-J MOTION AND CERTIFICATION WITH RESPECT TO EXECUTIVE SESSION FORM OF MOTION: I move, with respect to any Executive Session just concluded, that each Director of the Greater Roanoke Transit Company Board of Directors certify to the be~t_of his Dr her knowledge that (1) only public business matters lawfully exempted from open meeting require- ments under the Virginia Fr-eedom of Information Act and (2) only such public business matters as were ident.ified in any motion by which any Executive Session was convened were heard, discussed or considered by the Greater Roanoke Transit Company Board of Directors. PLEASE NOTE: 1. The foregoing motion shall be made in open session at the conclusion of each Executive Session. 2. Roll call vote included in the Board's minutes is required. 3. Any member who believes there was a departure from the requirements of subdivisions (1) and (2) of the motion shall state prior to the vote the substance of the departure that, in his or her judgment, has taken place. The statement shall be recorded in the minutes of the Board of Directors. . I .. I I I I I I I I I I I I I I I I I f' J T\! \_, i ~ I i<C . 1 ~ n (t < -1 ~~. )0 ~ .j r~]' + '.~ BOARD OF DIRECTORS MEETING GREATER ROANOKE TRANSIT COMPANY DECEMBER 1 7, 1 990 ~ GREATER ROANOKE TRANSIT COMPANY BOARD OF DIRECTORS December 13, 1990 Dr. Noel C. Taylor, President Mr. David A. Bowers Mrs. Elizabeth T. Bowles Mr. Beverly T. Fitzpatrick, Jr. Mr. James G. Harvey, II Mr. Howard E. Musser Mr. TV ill i am Wh i t e, Sr. Dear Mrs. Bowles and Gentlemen: This is to advise you that there will be a meeting of the Board of 1)irectors of the Greater Roanoke Transit Company on Monday, December 17, 1990, immediately following the Council meeting at 2:00 p.m., in the Council Chamber, fourth floor of the Municipal Bu i l ding. ~ Sincerely, () ~~ ~.I~,..l Mary F. Parker Secretary MFP: sw pc: Mr. W. Robert Herbert, Vice President of Operations, GRTC Mr. Earl B. Reynolds, Jr., Assistant Vice President of Operations, GRTC Mr. Wilburn C. Dibling, Jr., General Counsel, ,GRTC Mr. Mark A. Williams, Assistant General Counsel, GRTC Mr. Joel ,We Schlanger, Treasurer, GRTC Mr. Kit B. Kiser, Director, Utilities and Operations Mr. Stephen A. Mancuso, General Manager, Valley Metro, P. O. Box 13247, Roanoke, Virginia 24032 vi' BOARD OF DIRECTORS OF GREATER ROANOKE TRANSIT COMPANY A RESOLUTION ADOPTING THE DISADVANTAGED BUSINESS ENTERPRISE PROGRAM FOR GREATER ROANOKE TRANSIT COMPANY; AND AUTHORIZING THE GENERAL MANAGER TO SUBMIT SAID PLAN TO THE URBAN MASS TRANSPORTATION ADMINISTRATION. BE IT RESOLVED by the Board of Directors of the Greater Roanoke Transit Company that: 1. Consistent with Urban Mass Transportation Administration Regulations, the Greater Roanoke Transit Company has developed a Disadvantaged Business Enterprise Program. 2. The Disadvantaged Business Enterprise Program for the Greater Roanoke Transit Company, establishing a disadvantaged business enterprise goal of 13% is hereby ADOPTED. 3. The General Manager is authorized to submit the Company's Disadvantaged Business Enterprise Program and any necessary accompanying documentation to the Urban Mass Transportation Administration. 4. It is the policy of the Greater Roanoke Transit Company to establish, review and maintain specific measurable and attainable percentage goals for disadvantaged busiriess, enterprise. 5. This resolution and policy statement shall be circulated throughout the community, including minority, female and non- minority businesses and organizations, and to employees. ADOPTED by the Board of Directors of Greater Roanoke Transit Company this 17th day of December, 1990. APPROVED: ATTEST: '7U~~. Noel C. Taylor, ~ oi....... J. ~~ t1~d.,[e(!&.iz.~ b.. Mary F. Parker, Se e ary ~~ # BOARD OF DIRECTORS OF GREATER ROANOKE TRANSIT COMPANY A RESOLUTION ADOPTING THE DISADVANTAGED BUSINESS ENTERPRISE PROGRAM FOR GREATER ROANOKE TRANSIT COMPANY; AND AUTHORIZING THE GENERAL MANAGER TO SUBMIT SAID PLAN TO THE URBAN MASS TRANSPORTATION ADMINISTRATION. BE IT RESOLVED by the .Board of Directors of the Greater Roanoke Transit Company that: 1. Consistent with Urban Mass Transportation Administration Regulations, the Greater Roanoke Transit Company has developed a Disadvantaged Business Enterprise Program. 2. The Disadvantaged Business Enterprise Program for the Greater Roanoke Transit Company, establishing a disadvantaged business enterprise goal of 13% is hereby ADOPTED. 3. The General Manager is authorized to submit the Company's Disadvantaged Business Enterprise Program and any necessary accompanying documentation to the Urban Mass Transportation Administration. 4. It is the policy of the Greater Roanoke Transit Company to establish, review and maintain specific measurable and attainable percentage goals for disadvantaged business enterprise. 5. This resolution and policy statement shall be circulated throughout the community, including minority, female and non- . 'minority businesses and organizations, and to employees. };f}X~ni ;~ ~ ADOPTED by the Board of Directors of Greater Roanoke Transit Company this 17th day of December, 1990. APPROVED: ATTEST: 7U~C-. Noel C. Taylor, Mary F. Parker, Secretary I I I I I I I I I I I I I I I I I (...0-' F~ECE!VEn elT Y MANAGEMENT LETTER VALLEY METRO December 17, 1990 Greater Roanoke Transit Company P.O. Box 13247 Roanoke, Va. 24032 703.982.0305 System-wide Passenqers Per Trip Survey Management has further analyzed the results of the system-wide passengers per trip survey that was conducted this past October, as requested by the Board of Directors. The analysis reveals that of the seven (7) routes on which only large buses are operated, passenger loads require the use of a large bus on ten (10) percent of the 468 trips made daily. Accordingly, it can be concluded that 90 percent of the trips made daily need not be made with a large bus, but because this conclusion is based solely fr9m the perspective of analyzing passenger load counts, it does not necessarily follow that 90 percent of the trips made daily should not be made with a large bus. There are other factors that must be considered in addressing the latter as illustrated below. One response to the information presented above might be to question the advisability of operating any large buses given they are needed only ten (10) percent of the time and it would be appropriate to consider this approach if the small buses were substantially cheaper to operate than the large buses. Such is not the case, of course, and because of other factors, this approach is considered unacceptable. First, there would be the very real risk of losing 574 passengers per day and a corresponding amount of revenue. Second, there would be a 33 percent reduction in the capacity to accommodate any future increase in ridership. A second and frequent response is the suggestion that the small buses be used to the extent possible and that these buses be switched with large buses when passenger loads are high. While possible, this approach is difficult and expensive from an operational standpoint; it essentially require~ two fleets of buses; and it reduces the quality of the service provided. For example, assuming ridership remains as surveyed and using the results of the analysis to schedule the switching of buses accordingly, labor cost alone would increase by a minimum of $65,000 annually. Ridership changes daily, of course, and its not likely the swi tching of buses could always be scheduled in advance, in which case the increase in labor cost is likely to approach $200,000 annually. With this approach, there would also be the additional expense of purchasing and operating two fleets of buses and a reduction in service quality associated with the transferring from one bus to another that otherwise would not be necessary. All of these factors comhined, this approach is also considered unacceptable. ..,::;,1 ~;~ ;'. .:;: :ij I ,-,' ~; ;1.1 ~; ~ .x :111 i', ,~:~ :~~ - ;,' II .'.1 ~1 ~~; i?' 'I I I I I I I I I I I I ,I I, ,to ,'.; ..,'.. ," ..... , The third response is to continue using small buses on the routes with consistently low passenger loads and large buses on the routes with passenger loads that occasionally exceed the capaci ty of the small buses. While this approach is subject to criticism resulting from the "empty bus problem", it is the only approach considered acceptable because it is the least cost approach and it permits an increase in ridership and revenue without any increase in expenses. It is also important to note that the "empty bus problem" is always likely to exist to some extent regardless of the size of the buses operated. By design, the size of the buses used reflects the peak demand for service just as, for example, the capacity of an elevator reflects the peak demand for service. As directed by the Board, continued monitoring of the peak demands for service will determine the appropriate mix of small and large buses for the future. New Roles of Public Transportation Due to increased concern over energy consumption, global warming, ozone depletion, and other critical issues facing the nation today, GRTC has begun to address in its marketing efforts the role of public transportation as an environmentally-responsible means of travel. It is commonly believed that most public transportation passengers ride out of necessity, not choice. GRTC has long provided this public service to those persons without any other means of transportation. However, a good portion of the people presently using the GRTC service already do so by choice and it is believed that if more people were aware of the problems directly related to single-car commuting, even more people would choose to use public transportation. Ninety percent of all urban Americans drive and most of them drive alone. The number of cars and the number of miles travelled are overwhelming the recent advances made in emissions control and fuel efficiency. If cities could reduce the number of automobiles on their roads every day, they would reduce national dependence on foreign oil, toxic ozone pollution, traffic congestion and parking problems. Just as more and more communi ties are beginning to implement Recycling Programs and Environmental Task Forces, they are beginning to recognize public transportation's new role in confronting these issues. The American Public Transit Association, of which GRTC is a member, has launched an ambitious campaign to educate and inform the public about transportation alternatives. Titled "Transit 2000", this educational campaign is designed to foster greater public awareness as well as increase utilization of ~xisting transit systems. Attached, Members of the Board will find some of the fact sheets and sample editorials GRTC will be referencing in its marketing endeavors. In addition to this information, there is more detailed and specific information on energy usage, which will be submitted to the Board in subsequent months unless requested sooner. . '. ,'. '. ." '. :.' ",' ~ ;.'. - '. . " . '.J:. ','.',' ;,. ~T-___~___"__' .-___ 'i' ,.'.... ':-;:"1 ''",1'.' ,'" ','.... , ::U:,I r,;,\ ,',"'; :: ::'~ ::~ '..'I :;~::;~ ;',", ....'.. i/,:il :,:. " ~ :',,', ~~::; {~~ :,l;:;':1 '10"' p~1 <<I '\:1 "t). "'1 ,", , .'.",',"1 :,'.: ::' , ...... )1' ~ ~. ;'~. ' :'......; ".J /::: \,'. ~"j" . , '. :'::,:1 ~JI I..,' , '-I :"I..~,:, ..:r::~_:~...: : . '.~ :.\:1,.,..,.' . . . ..' ......'.. of .:. .. :1'. ,.... .~:>, ,.:..';~ .... THE NEW ROLES of PUBLIC TRANSPORTATION FACT SHEETS Be SAMPLE EDITORIALS Submitted by: Greater Roanoke Transit Company, Marketing Department American Public Transit Association, Marketing & Communications . .. ...., 1':',';: ", ." " . . .( .... .';.". "." .' . .... ", . " '..' i . , ,I I I I I I I I I I I I I I I I I I MASS TRANSIT NEEDS AND RESOURCES o U.S. transit ridership was 9.1 billion passengers in 1989, the most since 1961. o Yet, federal assistance to mass transit has dropped 50 percent in real terms, from a high of $4.6 billion in 1981 to $3.2 billion in 1990. o APTA's Transit 2000 Task Force reported that future federal investment in transit should be at least $11 billion a year. About $6 billion of the $11 billion is needed to address a backlog of rehabilitation and replace- ment projects which were placed on hold because of a shortage of funds. About $5 billion of the total is needed to expand the capacity of transit systems to meet demand and match the rate of transit use in Canada. o Achievement of the $11 billion annual U.s. program will require an increase of seven cents per gallon in the federal tax on gasoline and other fuels to supplement the current $3.2 billion federal aid program. The gasoline tax is currently 9.1 cents per gallon. o state and local governments, in cooperation with the private sector and users, must remain strong members of the partner- ship that supports transit if the goals of increased avail- ability and use of transit are to be met. ,~'. .. l....: ,'.., '."," :; :::~': ;~!;-:i: ;'.::.: :::. ;~: '.':'. !}) Jt;? i{;:t :~;:~~: ~,j ','.:.: :..... '-'..' .:'....~ .... ~ . ,',.:'. ; ~ ~'. '.:.- .'.'.'; .";' ;'\,'. ...... ,...:. ':~::.. . <'.:" ~.-:. ~:~ : i:.;'" .:: : . ~ '.;.'. '........ " ).-~ ;:,',. ",1:< ..t.', ; I' I' 'I I I I ,I I I I I I I I I I I I I MASS TRANSIT USE SAVES ENERGY EFFICIENCY o A bus with seven or more passengers is more energy efficient than the typical commuter auto. Up to 40 million gallons of gasoline would be saved each day if the occupancy rate of commuter vehicles were increased from one to two passengers. o DEPENDENCE o since 1982, gasoline consumption has increased more than two billion gallons annually. Per capita gasoline use in U.s. cities is 1.5 times higher than in Toronto, Canada and nearly 4.5 times higher than in major European cities. o IMPORTED OIL o In August 1990, the United states imported 50% of its oil without a national conservation strategy. o In the first 11 months of 1989, the cost of imported energy - nearly all oil - was about 40 percent of the nation's $102 billion trade deficit. TAXES o In the U.S., the price of gasoline and the rate of tax per gallon are the lowest of all industrialized nations. -over- i . .. I I I I I I I, I I I I, I I I I I I I ,- .'." ......... 0-' :/,.,h,J''Vo:.J,T o For example, in 1989 U.S. drivers paid an average of 25 percent in taxes on a gallon of gasoline costing $1.01 cents. In Canada, 51 percent out of a total price of $1.71 was for taxes. "West German drivers'paid'67 percent in taxes on a gallon of gasoline costing $2.43. In Japan, taxes are 48 percent on a gallon of gasoline costing $3.31. The low price of gasoline and low fuel taxes in the U.S. amount to a hidden subsidy that encourages low-occupancy auto use. o :;~ :~ ;~ ~~ .;i '~;~ ::i: :~ -;:.; :~~ ;~. ~~ :~~ ;~ -;:1 i~ :~ ~~; ::i :(: ':~ ~i '; ",', :~f: :.:;:, ~./. "\: " ~:~: ~~ .\ ',,',', :-:: ; .~ :!~ :"; ::: H :~J ~.: ~,~ :~ '" " ;~ .:; ~'.~ " ", !:\ ~,~ :'j :;: : ~ ~ :;~ r;. .~:: ~, \ ..... ,,' '. ~:; '.::'; ,) ~~~ ~~: ':.: '. .~ ", " ~I j '.,,; ..:' .',' ;'__:.:.L;..'::"':'~~~'::':" ; I' I' I I I I I :1 I I I I I I I I I I I TRANSIT MEANS BUSINESS THE ECONOMIC BENEFITS OF MAss TRANSIT o Mass transit plays a major role in the financial well-being of America. Usually, people use mass transit for two reasons: to make money or to spend money. o Transit is a $70 billion-a-year industry that sustains jobs and promotes business growth. Funds invested in transit benefit the local economy. For every $10 million in capital transit investment: o - 770 full-time jobs result. $33 million in business revenue is generated. o For every $10 million in transit operating investment: - 960 additional jobs are supported. $30 million in business revenue is generated. PUBLIC INVESTMENT AND PRODUCTIVITY o Economists say there is a strong link between the level of investment in pUblic works, including mass transit, and the nation's ability to increase its productivity. o Nonetheless, federal investment in infrastructure declined from 3.4 percent of GNP in the 1960s to about two percent in the 80s. o The result has been low productivity growth, -declining rate of profit among business and reduced global competitiveness. By upgrading and expanding our infrastructure, we will heighten the productivity of our work force and improve our nation's position in world markets. o ~..,_.. .~_.,_._...._L_____'__~ _. _,. ! I . , I I I . I ~ : I I I I I I I I I I I I I I ." .._~,._,.. ....:, ....'l.l"......:.;"~:: MASS TRANSIT - THE AFFORDABLE ALTERNATIVE COST OF HIGHWAYS VS. TRANSIT · In most caseS, mobility and traffic congestion problems can be solved more efficiently and at a lower C09t with mass transit than with new highways. CONSTRUCTION COSTS · An urban highway costs $100 million to $120 million per mile. · By comparison, busways and other high-occupancy vehicle lanes can be built for $4 million to $12 million per mile. · Light rail transit (modern, above ground trolleys) costs $10 million to $20 million per mile. · Heavy'rail (subways) costs are comparable to or lower than those of major highways. CAPACITY EXPANSION · Capacity expansion can be achieved through low-capital-cost traffic management techniques such as increasing the occupancy rates of highways w~th car pools and van pools. · One special highway lane for buses and other shared-ride vehicles will handle the same number of commuters as three regular lanes. .- . ~ ;;~) ',"; :!~~ '.."j ',',: ;:! :;~i ! .~ :i i~ .~ ~:~ ~{~ 1';1 :ji :~~ r.:,; !il ~i .~ i: :\j .... ":1 :.:; :;:~ I i~ ~~~ ~l! :~! ;1 ~~ ~~ ;, '. ~ ~; ~~ ., ) :~ . " " :. ~ ,:~ ,;j ) :t ':, ] " ~;. '~ ~~ .. :~: :~ " " ,,: ;~ " ) ,) .': " :'1 TRAFFIC CONGESTION MASS TRANSIT IS AN ANSWER TO THE PROBLEM o More than nine out of ten drivers think traffic congestion got worse last year, according to the AAA. o Growth in the number and the use of cars is the biggest problem: The number of cars in the U.S. has grown nearly 60 percent since 1970 to an average approaching two per household.. . Vehicle travel neared two trillion miles in 1987, an increase of 27 percent in ten years. Vehicle miles traveled are g~owing at nearly three percent a year, double that rate in fast-growing communities. o Gridlock is costly: In our largest cities, two billion hours of time are lost each year because of travel delays. o In California, urban congestion results in $2 million a day in lost productivity. It will get worse: Unles~ something is done, congestion will increase by more than 400 percent on freeways and 200 percent on other roads within 15 years, according to the Federal Highway Administration. o What can be done: People need attractive alternatives to driving alone. Greater use of buses, rapid transit, high- occupancy lanes, car pools and van pools is the key. -over- ,. ..:.. '.. ,"...,;:...,e,H"~"\ ; I' I' I I I I I I I I I I I I I I I I .1 .,. ..........-,._,. -.,..-~_....... ~ ~_~~~..J';:... I ., I I I I I I I I I I I I I I I I I I Each van full of people removes 13 cars from traffic. Each full bus removes 40 cars from traffic. Every rail car full of people removes 75-125 cars from the road. Each. multiple-occupancy highway lane for buses and carpools has the same carrying capacity as three regular highway lanes. ':j, ':~~ :~ 't. ., ;i~ ~:.: :;j ;~ ,) 'J ~ ,~ :;~ :~ :j ~;t ~ .! .. .:, ,:~ " H '.j .,(i :~; ;1 ~~ ~ :; o :~ ':1 :[1 ::! J ~~. :, ;, .:. l~ .:~ ,~ .~~ \' ,i) c, :~; .:.~ :i~ .' ~ .. " ",', 0' :;1 ~~ '~:' :':, 'i~ '~j. ,< ::.: :. ., '. ;l, ,~;; ;:; ::~ :, '. .' " ,';"'\JI.2"":..:.~ , I' I I I I I I I I ,I I I I I I I I I I MASS TRANS IT THE CLEAN AIR ALTERNATIVE TODAY'S PROBLEM: o 133 million Americans in 119 cities breathe polluted, unhealthful air. o Air in 96 U.S. areas violated standards for ozone, the main ingredient in urban smog, from 1987-89. o 78 million Americans in 41 cities lived in areas whose air exceeded carbon monoxide standards in 1987-89. THE CAUSE OF BAD AIR o Motor vehicles cause: 54 percent of carbon monoxide emissions. about 30 percent of carbon dioxide emissions. nearly a quarter of all hydrocarbons. This contributes significantly to urban ozone, smog, the "greenhouse effect" and'the threat of,qlobal warming. THE COST OF AIR POLLUTION o The nation's yearly health care bill for air-pollution related illness is $40 billion, according to the American Lung Association. Americans lose $1.3 billion worth of crops each year because of ozone and smog. o -over- . I I I I I I : I' ; I I I I I I I I I ,I I I I I , MASS TRANSIT IS THE SOLUTION o Cutting tailpipe emissions is one approach to controlling air pollution, but it is not enough. That is because the expected 3-6 percent annual rate of growth in auto travel may overcome emission improvements. o The use of mass transit and other shared-ride alternatives to driving alone will improve air quality. For example, one person using mass transit for a year instead of driving to work saves the environment: o 9.1 pounds of hydrocarbons 62.5 pounds of carbon monoxide 4.9 pounds of nitrogen oxide ..-. ---.----------.-.---',.---..-..--.:-.._~~__...:_.~..:.._:''lL~:.:.:::.:::~_'_'.::'l".:::t:.::=:,~.....;.:~~.z~~~~. ~'. :~ ;. ., " " ~ ~ 'I '. " ~ ,1 , " , ;~ , ~ ~ " l ~ I ~ l J ~ l ~ l ~ USING MASS TRANSIT SAVES ENERGY Why, you may ask, should we still be concerned with saving energy? Check the recent news stories. from the Middle East and prices at your neighborhood gas station for the answers. FACT: In August 1990, the U.S. imported 50 percent of its oil. In the first eleven months of 1989, the cost of imported energy - nearly all oil - was about 40 percent of our nation's $102 billion trade deficit. , with this dependency on foreign oil and no apparent national energy policy designed to conserve, could we possibly be in real trouble before long? We Americans have increased our consumption of gasoline by more than two billion gallons annually since 1982. We use, per capita in our cities,.' 4.5 times more gasoline than is used in major European cities. Here in the U.S., auto dependent cities use 40 percent more gasoline per capita than transit-centered areas like New York city. In the U.S., the cost of gasoline and the rate of tax per gallon are the lowest of all industrialized nations. These low rates amount to a hidden subsidy that encourages our "one-person-per-car" habit. How can we break our dependence, lower our trade deficit and conserve this natural resource? Use mass transit, of course! A bus with only seven passengers is more energy efficient than the typical commuter auto. Up to 40 million gallons of gasoline would be saved each day if we Americans rode to work in vehicles with two passengers instead of one. You may ask, will I make a difference? I'm just one commuter. Yes, you can! , I - I I I I I I I I I I I I I I I I .1 ;?:--.-----...--.----..' " ~~~: ~? :~; ~ ':~ ,:~ .1, .:' !,I :~ ~j ,', .~~ " ~, m :~ ',' :~ 'r~ !~: :f. ~.l il :~ :+l ~~ ~~~ ::~ '~. I' I I I I I ti I " ::: ., I " " :i1 ;-1 ~~: jl :;1 ~ ;j I :1 .' "j .;, I :) I 'I ~I ,; I I I ,I , -.' f~ 'A ~i , . ~,.. ,,-< '-.!i--..-' "-7.:;,,;..,.........:...:'-~...l~_'rf<!~...;~~ For example, in 1989 U.S. drivers paid an average of 25 percent in taxes on a gallon of gasoline costing $1.01 cents. In Canada, 51 percent out of a total price of $1.71 was for taxes. West German drivers paid 67 percent in taxes on a gallon of gasoline costing $2.43. In Japan, taxes are 48 percent on a gallon of gasoline costing $3.31. The low price of gasoline and low fuel taxes in the U.S. amount to a hidden subsidy that encourages low-occupancy auto use. o o ~.. i . \ \ ~~~.;. ...;:;.~,.,..,..",..;."...";,;"",,.j':U/JII~.4t:.' THE GREAT AMERICAN OPEN ROAD IS CLOSING FAST The next time you're stopped cold in traffic, try this to pass the time: Think about your situation. Turn off the radio, disconnect the car phone, and take your mind off any distraction. Consider this: collectively, Americans lose two billion hours of our lives each year in travel delays, and it is getting worse. Predictions are that in the next 15 years congestion will increase by 400 percent on major urban highways and 200 percent on other roads. The open road, that great symbol of modern American freedom and independence, is closing. Our mobility is endangered. In California, the average urban auto speed will be 15 miles-per-hour by the year 2000; it is curre~tly 33 mph. :~ We are slowing down because, quite simply, there are too many cars traveling too many miles on the road. In some urban ares, auto mileage is growing at 6 percent per year, twice the national average. Today 90 percent of all urban Americans drive, in contrast to 40 percent in Europe, and 15 percent in Tokyo. We are a nation of mostly solitary drivers. At an average of only 1.2 persons per car" per work trip, we rank below most industrialized and Third World countries.inefficient vehicle use. It is estimated that 87 percent of all car trips taken in the U.S. carry fewer than two persons. The consequences of America's auto dependence are staggering. Tailpipe exhaust accounts for 66 percent of all ozone -- the most potent of air pollution poisons. The American Lung Association tells us that we spend about $40 billion a year in health care and lost productivity because of air pollution. University of California researchers say that auto emissions and other air pollutants may cause up to 30,000 deaths a year. i :.; But sadly, the increasing use of cars is overcoming many of the technical advances made in emissions control over the last 15 years. ~{ "' ::~ :.! ,~ " .;; .. :'i , I ~ I, I I I I I I I I I I I I I I I I ,I ~\ :~f ,:'; ~. :~: ~ .:~ 'i ,~ ,i .'i ,f, {, :~ :, I:: ~i ~ >: , :~ ~ ~ o' \1 :~ .~ ~~ " I' I I I , h ~ .: I " ~, :: '. I. ;': 8 "I :: I I I ~I I I I I I I I I "' There is a solution to all of this. transportation. It's called publ ic A transit bus with a full load of passengers takes about 40 cars off the road, and one four-car commuter train can reduce traffic congestion by 400 cars. But many of our national policies actually discourage the use of public transit as a viable means of solving our mobility problems. Look at it this way: In the U.S., as much as $300 billion is spent per year to subsidize automobile use, in the form of road building, maintenance, and traffic regulation. ,The sierra Club estimates that if these subsidies were paid for by the motorist at the gas pump, we'd have to pay as much as $4.50 a gallon for fuel! Current federal policy, while acknowledging public transportation's value as a weapon against urban gridlock and air pollution, in fact, pays only lip service to funding its future development. Although federal funding for highways has increased in' the last ten years, federal spending on public transit has decreased by 51 percent during the same period. The Adminis- tration's National Transportation Policy says someone else besides Washington should make the bulk of future investment. As you sit in traffic and think a~out your commuting dilemma, consider these facts: * When carrying statistically equivalent numbers of people, automobiles produce 80 percent more smog-causing hydrocarbons than buses do, and 99 percent more than rail transit does. ' * One highway lane set aside for buses and other multi- rider vehicles replaces three regular lanes of auto traffic. * Each van full of people removes 13 cars from the road; each full bus removes 40 cars; and each individual rail car removes 75 to 125 cars. Public transportation should be moved at the top of our national priority list. Otherwise we face future shock: highways of bumper-to-bumper traffic reaching to the horizon, polluting the air, wasting energy, and sapping productivity. Isn't it time you change your commuting habits? ''','.,: ~r@ .:......:., ,......'l ~;i ,If,,: ~: ::;:;:;':= .,'-,.,. ;::::;;'; I IX) ~;:~ ':!::;: ~~i~~~ ::t:;:: '';'I,..r. ',~ ~~, " 4,...,. '..... ~ .'., I"".' f','-:' l... '':..~, '~.i:' :.,', ~ @ ,.., .... ...:...~~'...;;; ;...,.:i~..~:;.,~..,'~...l"...';..'..;.l1;i; . r ,. I I I I I I I I I I I I I I I I .1 I I MASS TRANSIT THE CLEAN AIR ALTERNATIVE More than half of all Americans breathe dirty, unhealthful air. If you live in a major u.s. city or close-in suburb, that definitely means yOU. Unfortunately, dirty air now smothers many outer suburbs, small towns and rural areas in every part of the natio:1. What is the major cause of this air pollution, this violation of ozone, carbon ,monoxide standards? It's the way we use our cars. ~~~~ ';"'1 Automobiles cause 54 percent of carbon monoxide emissions, about 30 percent of carbon dioxide emissions and nearly 25 percent of all hydrocarbons. This contributes significantly to urban ozone, the "greenhouse effect" and the threat of global warming. Is it any wonder that during the recent Houston Economic Summit, the leaders of the other nations strongly urged the U. S. to step up its pollution control efforts? ;~;j Air pollution is costly as well as unhealthy. According to the American Lung Association, the nation's annual health care bill for air pollution-related illnesses is $40 billion. In addition, Americans lose $l.3'billion worth of crops every year because of ozone and smog. ",- -,-. :t.: "~;~ :~:l '" -:: ~ ", :~~i ~;~ A New Clean Air bills in Washington would require that we curtail auto emissions to help improve the environment. That is necessary, but not enough. This is because auto travel is projected to grow 3-6 percent annually, overcoming the benefits of cleaner auto emissions. So how can we make progress? ,"', :,I~" .~..' .,' :':\ The answer is increased use of mass transit and other ride-Share alternatives to driving alone. Consider these facts! ,'.J ;;~ ',~ : ,~ " ;:~ Smog causing hydrocarbons from: Carpools are 2/3 less than from single passenger vehicles " :;, ',~ :-: ::: :~ :) Vanpools are 80 percent less Buses are 90 percent less :, :.; ~: Rail transit are 99 percent less ::f j 3 ' '1 'j ;:: ',' . ~~ There are similar reductions in other pollutants. You can make a difference in the quality of air we breathe by changing your commuting habits. I I I I I I I I I I I I I I I I I I I ~EATER ROANOKE TRANSIT COMPANY OPERATING STATISTICS FOR THE MONTH OF OCTOBER 1990 PASSENGER DATA REVENUE PASSENGERS TRANSFERS TOTAL PASSENGER BOARDINGS AVERAGE PASSENGERS/WEEKDAY . AVERAGEFARE/PASSENGER SHUTTLE/TOUR PASSENGERS PASSENGERSIMILE PASSENGERSIHOUR FUEL DATA ~ DIESEL FUEL GALLONS USED DIESEL FUEL M.P.G. COSTIGALLON MILES OPERATED SCHEDULED MILES SHUTTLEITOUR MILES SUBTOTAL NON-REVENUE MILES TOTAL MILES OPERATED HOURS OPERATED SCHEDULED HOURS SHUTTLE/TOUR HOURS SUBTOTAL NON-REVENUE HOURS TOTAL HOURS OPERATED OPERATING DAYS WEEKDAYS SATURDAYS TOTAL OPERATING DAYS OPERATIONAL STATISTICS OPERe REVENUEIMILE OPERe COSTIMILE OPERe LOSSIMILE OPERe REVENUE/HOUR OPERe COST/HOUR OPERe LOSSIHOUR PASSENGERS ROANOKE CITY SALEM VINTON ROANOKE COUNTY TOTAL PASSENGERS ;..~:.)::.~:;~::.::? '.~~:';':~;..:.-=::...>"" .::: o. :'.,~,'.::'. .".' ... ',I ":;.:.:';:' ... 1990 119,262 26,760 146,022 4,900 0.63 1,369 1. 26 16.73 26,702 3.85 0.98 94,362 473 94,835 7,876 102,711 7,129 42 7,171 1,970 9,141 23 4 27 0.88 2.55 1. 67 9.91 28.67 18.76 135,075 5,069 2,299 3,579 146,022 1989 112,099 28,240 140,339 4,803 0.61 1,234 1. 35 16.24 23,117 3.93 0.61 83,040 650 83,690 7,205 90,895 6,904 77 6,981 1,843 8,824 22 4 26 0.93 2.92 1. 99 9.60 30.10 20.50 WEATHER CLEARISUNNY RAINY CLEARICOOL HAZY/COOL CLOUDY/COOL TOTAL . ~~~_~~'.~~~'."'~"~''''.,;_~,,,,, .."....',..... ~..,F'~1!II"oI;.. CHANGE 6.39% -5.24% 4.05% 2.02% 3.28% 10.94% -6.38% 3.01% 15.51% -2.12% 60.66% 13.63% -27.23% 13.32% 9.31% 13.00% 3.26% -45.45% 2.72% 6.89% 3.59% 4.55% 0.00% 3.85% -5.38% -12.67% -16.08% 3.23% -4.75% -8.49% 19 4 o 4 o 27 I I I I I I I I I I I I I I ,I I I I I . . . " \..Jit;~~~lj , VARIANCE REPORT OCTOBER 1990 OPERATING STATISTICS Revenue Passengers increased in October 1990 over the same period a year ago due to one additional weekday of operations and to increased ridership. Transfers decreased 5.24% due to the increased usage of passes which eliminates the use of transfers. , ' Shuttle Tour Passenqers increased in October 1990 due to an increase in shuttle passengers. Passengers Per Mile decreased 6.38% over the same period one year ago due to an increase in total miles operated. DiesellFuel Gallons Used increased 15.51% due to an increase in total miles operated. Scheduled Miles increased 13.63% in October 1990 from 1989 due to previous service change and one additional weekday of operation. ShuttlelTour Miles decreased 27.23% due to shorter distances of shuttles run this period than the same time a year ago. Non-Revenue Miles and Non-Revenue Hours both increased due to additional check-in and travel miles and hours associated with the service change. ShuttlelTour Hours decreased 45.45% over the previous year due to fewer shuttles and tours this period than the same period one year ago. Operatinq Revenue Per Mile decreased 5.38% in October 1990 over 1989 due to an increase in the, number of miles operated. Operatinq Cost Per Mile decreased 12.67% due to an increase in the number of total miles operated. Operatinq Loss Per Mile and Operatinq Loss Per Hour both decreased over the same period one year ago due to an increase in operating revenue. OPERATING EXPENSES Labor was over bUdget due to the month having more than one twelfth of the total operating days per year and to additional service on one route. On a year-to-date basis, labor was over budget by 2.96% Materials and Supplies were over budget due to an increase in the cost of diesel fuel. I I I I I I I I I I I I I I I I I I I . "~!". -". .~. . '..". . .......~..i:l.~x;; " Utilities were over budget due to increased consumption of utilities during the month of October. Purchased Transportation was over budget this period due to an increase in the cost of purchased transportation. All Other Expenses either approximated or were less than budgeted. Net Operatinq Loss was higher than budgeted for the month of October 1990. On a year-to-date basis, net loss was 3.45% under budget. ;,fl ',' :{ '" :) :~ " " - .....'t"...........1- , I I I I I I I I I I :,1 I I I I I I I BALANCE SHEET AS OF OCTOBER 31, 1990 AS OF 10/31/90 AS OF 9130190 % CHANGE CASH $465,484.06 $267,581.37 73.96% ACCOUNTS RECEIVABLE $67,919.00 $149,369.78 -54.53% INVENTORY $196,468.62 $199,444.91 -1.49% WORK IN PROGRESS $0.00 $0.00 FIXED ASSETS $13,592,929.32 $13,591,919.72 0.01% ACCUMUL. DEPREC. ($2,939,643.00) ($2,890,242.05) 1.71% NET FIXED ASSETS $10,653,286.32 $10,701,677.67 -0.45% PREPAYMENTS $101,302.77 $120,832.12 -16.16% -------------- -------------- TOTAL ASSETS $11,484,460.77 $11,438,905.85 0.40% -------------- -------------- -------------- -------------- LIABILITIES ACCOUNTS PAYABLES $251,860.42 $ 284,30,1. 07 12.88% PAYROLL LIABILITIES $77,554.01 $54,752.24 -29.40% TAX LIABILITIES $6,158.11 $6,212.25 0.88% OTHER LIABILITIES $10,695.68 $ 11, 2 60 . 5 1 5.28% -------------- -------------- TOTAL LIABILITIES $346,268.22 $356,526.07 2.96% CAPITAL CAPITAL STOCK CAPITAL GRANTS RETAINED EARNINGS DEPRECIATION EXPENSE NET PROFIT/LOSS $5.00 $11,209,829.59 $48,631.14 ($143,492.50) $23,219.32 $5.00 $11,459,511.59 $64,800.61 ($469,403.02) $27,465.60 0.00% 2.23% 33.25% 227.13% 18.29% TOTAL CAPITAL $11,138,192.55 $11,082,379.78 -0.50% TOTAL LIABIL. & CAPITAL $11,484,460.77 $11,438,905.85 -0.40% -------------- -------------- -------------- -------------- ,\~ .",,'11 :~ ~ ~~ .. " fj I' l:~ ."., ';i I .:. ~~ .. :~: ~~, I !.' ~~ ; .~ :: I 1 1 1 I I 1 I I I I I 1 I I " OPERATING INCOME PASSENGER FARES ADVERTISING REVENUES OTHER REVENUES TOTAL INCOME OPERATING EXPENSES LABOR FRINGES SERVICES MATERIAL & SUPPLIES UTILITIES INSURANCE PURCHASED TRANSPORTATION MISCELLEANOUS EXPENSE RENT TOTAL EXPENSES NET OPERATING LOSS ..,., ~"~' ~.~..- ~.;~'I"'!"".'""".~"" PROFIT AND LOSS STATEMENT FOR THE PERIOD 10/1/90 TO 10/31/90 MONTH ACTUAL MONTH BUDGET VARIANCE % CHANGE $76,284.80 $67,035.75 $9,249.05 13.80% $2,000.00 $2,000.00 $0.00 0.00% $12,330.08 $12,912.00 ($581.92) -4.51% $90,614.88 $81,947.75 $8,667.13 10.58% $131,901.65 $118,013.00 $13,888.65 11.77% $36,163.62 $40,609.75 ($4,446.13) -10.95% $14,285.30 $15,603.00 ($1,317.70) -8.45% $46,265.92 $40,512.00 $5,753.92 14.20% $9,633.53 $8,806.75 $826.78 9.39% $18,514.43 $18,714.00 ($199.57) -1. 07% $2,666.68 $2,000.00 $666.68 33.33% $2,965.31 $5,363.34 ($2,398.03) -44.71% $100.00 $0.00 $100.00 ERR $262,496.44 $249,621.84 $12,874.60 5.16% ($171,881.56) ($167,674.09) ($4,207.47) 2.51% . \ !, I ! , ~ II , , \ ' , ;1 I 'I I I I I I I I I I I I I I I OPERATING INCOME PASSENGER FARES ADVERTISING REVENUE OTHER REVENUES TOTAL INCOME OPERATING EXPENSES LABOR FRINGES SERVICES MATERIAL & SUPPLIES UTILITIES INSURANCE PURCHASED TRANSPORTATION MISCELLANEOUS RENT TOTAL EXPENSES NET OPERATING LOSS OPERATING SUBSIDIES FEDERAL STATE CITY OF ROANOKE OTHER LOCAL TOTAL OPERATING SUBSIDIES NET INCOMEILOSS ....... ..,...N",. "'.' ..",,,~....,.... .,....,,~....;. .. ,..;.:';'10"1..""..;1<;,' PROFIT AND LOSS STATEMENT FOR THE PERIOD 7/1/90 TO 10131/90 YTD ACTUAL $293,389.84 $8,000.00 $51,625.53 $353,015.37 $486,043.39 $150,872.64 $65,142.89 $162,269.90 $28,404.85 $73,282.72 $8,666.68 $25,459.27 $400.00 $1,000,542.34 ($647,526.97) $313,638.00 $248,856.68 $90,868.32 $17,383.29 $670,746.29 $23,219.32 YTD BUDGET $268,143.00 $8,000.00 $51,648.00 $327,791.00 $472,052.00 $162,439.00 $62,412.00 $162,048.00 $35,227.00 $74,856.00 $8,000.00 $21,453.36 $0.00 $998,487.36 ($670,696.36) $313,638.00 $248,856.68 $90,868.32 $17,333.36 $670,696.36 $0.00 VARIANCE $25,246.84 $0.00 ($22.47) $25,224.37 $13,991.39 ($11,566.36) $2,730.89 $221.90 ($6,822.15) ($1,573.28) $666.68 $4,005.91 $400.00 $2,054.98 $23,169.39 $0.00 $0.00 $0.00 $49.93 $49.93 $23,219.32 % CHANGE 9.42% 0.00% -0.04% 7.70% 2.96% -7.12% 4.38% 0.14% -19.37% -2.10% 8.33% 18.67% ERR 0.21% -3.45% 0.00% 0.00% 0.00% 0.29% 0.01% ~'C- l CiTY gcS,F\ICP'-r ~ l!!._~-Jr ;. 1 ~ ' :~. '~r cxj~l~ I I I I I I I I I I I I I I I I I VALLEY METRO Greater Roanoke Transit Company P.O, Box 13247 Roanoke, Va, 24032 703.982-0305 December 17, 1990 Board of Directors Greater Roanoke Transit Company Roanoke, Virginia Dear Members of the Board: Subject: Disadvantaged Business Enterprise Program I. Backqround: A. Disadvantaqed Business Enterprise (DBE) Proqrams have been used by GRTC since 1980 to ensure that disadvantaged business enterprises have maximum opportunity to participate in the performance of all aspects of GRTC's contracting activities. Formal adoption by the Board of Directors of a DBE Program to be administered by Management last occurred in May 1984. B. A July, 1990 update of GRTC's DBE Proqram was required by the Urban Mass Transportation Administration (UMTA) as a condition of GRTC receiving continued Federal subsidy funding. This update was submitted and approved by UMTA's Office of Civil Rights in September, 1990. II. Current Situation: A. Resolution of the Board of Directors adopting GRTC' s DBE Program dated July 1990, as approved by UMTA is needed. The only significant difference between this Program and the Program previously adopted by the Board is an increase in the percentage goal for DBE participation from 11 percent to 13 percent. III Issues: A. Disadvantaged Business Enterprises B. Compliance with UMTA regulations C. Timinq I I I, I, I I I I I I I I I I I I I I I ,~,.. IV. Alternatives: A. Approve a resolution adoptinq the DBE Proqram dated July 1990, as approved by UMTA (attached)~ 1. Disadvantaqed Business Enterprises will continue to have maximum opportunity to participate in GRTC's contracting activities. 2. Compliance with UMTA regulations will be met and GRTC will remain eligible for continued Federal subsidy funding. 3. Timinq will permit submission of the resolution to UMTA prior to the next grant cycle, and thus avoid any resulting delay in the receipt of future Federal subsidy funding. B. Do not approve a resolution adoPtinq the DBE Proqram dated July 1990, as approved by UMTA. 1. Disadvantaqed Business Enterprises will not necessarily have maximum opportunity to participate in GRTC's contracting activities. 2. Compliance with UMTA regulations will not be met and GRTC will not be eligible for continued Federal sUbsidy funding until an UMTA approved DBE Program is adopted. 3. Timinq will delay submission of the required resolution until such time as the Board might approve otherwise. V. Recommendation: Tt is recommended that the Board adopt Alternative A and approve a resolution adopting the GRTC DBE Program that is attached. ly submitted, /~ A. Mancuso Manager c Vice President of Operations Legal Counsel Treasurer Secretary Director of Utilities and Operations I I I I I I I I I I I I I I I, I I I I ..,,- DISADVANTAGED BUSINESS ENTERPRISE PROGRAM GREATER ROANOKE TRANSIT COMPANY JULY, 199-0 I 'I I I 'I I I I I I I I I I I I I I I .., POLICY STATEMENT It is the policy of the Greater Roanoke Transit Company that Disadvantaged Business Enterprises (DBEs) shall have the maximum opportunity to participate in the performance of all aspects of contracting, to the maximum extent feasible. For the purpose of this policy, the terms "DBE" or "disadvantaged business enterprises" refer to both minority and women owned socially and economically disadvantaged entities. It is the responsibility of the General Manag~r, as Chief Executive Officer of the Company, and the Assistant General Manager, as the DBE liaison officer, to ensure that all Company purchasing and contracting procedures are in compliance with this program. In order to assure maximum DBE participation, GRTC has established a DBE Program which: designates a liaison officer to administer the program, outlines procedures to ensure that DBEs have an equitable oppor,tuni ty to compete for contracts and subcontracts, provides for opportunities for the use of DBE banks, provides for the maintenance of a directory of DBE vendors, sets forth procedures, for determining eligibili ty of DBEs, outlines methodology for setting annual percentage goals for DBE contracts and sets such goals, provides a means to ensure that. competitors make a good faith effort to meet contract goals, outlines procedures that require contractors and suppliers to satisfy contract DBE requirements, and sets forth challenge procedures. This DBE policy statement and program has been circulated throughout the Company, and has been made available to minority, female, and non-minority community and business organizations via publication of notice in local, minority, and industry publications. GRTC's DBE program, as set forth in this document, applies contracts solicited and awarded by GRTC as a recipient of financial assistance from UMTA. to all Federal This policy is based on information extracted from the following sources: UMTA Circular 4716. lA, "Disadvantaged Business Enterprise Requirements for Recipients and Transit Vehicle Manufacturers," dated July 26, 1988 49 CFR Part 23, "Participation by Minority Business Enterprises in Department of Transportation Programs," as amended. 13 CFR Part 121, "Small Business Size Standards", as amended. DEFINITIONS I I I 'I I I I I I I I, I I I I I I I I ) :", "ACT" means the Surface Transportation Assistance Act of 1982 (Pub. L. 97 - 424). "AFFIRMATIVE ACTION" means posi ti ve acti vi ties undertaken to eliminate discrimination and effects of past discrimination, to ensure nondiscriminatory practices in the future; specifically, to involve disadvantaged and women owned business enterprises fully in contracts and programs funded by the Department of Transportation. "CHALLENGE" means a formal filing by a third party to rebut the presumption that a particular individual is socially and economically disadvantaged. "COMMERCIALLY USEFUL FUNCTION" means work performed by a DBE firm in a particular transaction that, in light of industry practices and other relevant considerations, has a necessary and useful role in the transaction, i.e., the firm's role is not a superfluous step added in an attempt to obtain credit toward goals. "COMPANY" means the Greater Roanoke Transit Company. GRTC is a primary recipient of fed~ral financial assistance from UMTA. "COMPLIANCE" means the condition existing when a recipient or contractor has met and implemented the requirements of the program.. "CONTRACT" means a mutually binding legal relationship or any modification thereof obligating the seller to furnish supplies or services, including construction, and the buyer to pay for them. For the purpose of this program, a lease is a contract. "CONTRACTING OPPORTUNITY" means any decision by a recipient or contractor to institute a procurement action to obtain a product or service commercially (as opposed to intergovernmentally). "DOT," means the U. S. Department of Transportation, including its operating elements. "DISADVANTAGED BUSINESS ENTERPRISE (DBE)" means a small business concern: 1) Which is at least fifty one percent (51%) owned by one or more socially and economically disadvantaged individuals, or in the case of any publicly owned business, at least 51% of the stock of which is owned by one or more SOCially and economically disadvantaged individuals, and 2) Whose management and daily business operations are controlled by one or more of the SOCially and economically disadvantaged individuals who own it. "GOAL" means a numerically expressed objective which recipients or contractors are required to make good faith efforts to achieve. I I ,I I 'I I I I ,I I I, I I 'I I I I I I ., "JOINT VENTURE" means an association of two or more businesses to carry out a single business enterprise for profit for which purpose they combine their property, capital, efforts, skills, and knowledge. "MANUFACTURER" means an individual (or individuals) who owns, operates, or maintains a factory or establishment that produces on the premises the components, materials, or supplies obtained by the recipient, contractor, or TVM. "PRIMARY RECIPIENT" means assistance and passes all subrecipient. who receives DOT of the assistance financial on to a a grantee or some "RECIPIENT" means any enti ty that receives federal financial assistance from UMTA, either directly or passed through indirectly. "REGULAR DEALER" means a firm that owns, operates, or maintains a store, warehouse, or other establishment in which materials or supplies required for the performance of the contract are bought" kept in stock, and regularly sold to the public in the usual course of business'. "SET-ASIDE" means a technique which limits consideration of bids or proposals to those submitted by DBEs. "SMALL, BUSINESS CONCERN" means a small business as defined pursuant to Section 3 of the Small Business Act and relevant regulations promulgated pursuant thereto. "SOCIALLY AND ECONOMICALLY DISADVANTAGED INDIVIDUALS" individuals who are citizens of the United States admitted permanent residents) and who are: means those (or lawfully 1) "Black AmeIicans," which includes persons having origins in any of the Black racial groups of Africa; 2) "Hispanic Americans," which includes persons of Hexican, Puerto Rican, Cuban, Central or South American, or other Spanish or Portuguese culture or origin, regardless of race; 3) "Native Americans," which includes persons who are American Indians, Eskimos, Aleuts, or Native Hawaiians; 4 ) "Asian-Pacific Americans," which includes persons origins are from Japan, China, Taiwan, Korea, Vietnam, Cambodia, the Philippines, Samoa, Guam, the U.S. Territories of the Pacific, and the Northern Marianas; whose Laos, Trust 5 ) "Asian-Indian Americans," which inciludes persons origins are from India, Pakistan, and Bangladesh; vlh 0 s e 6) "Women," regardless of race, ethnicity, or origin; and I I ,I I I I I I ,I I I I I I I, I I I I ) "~ 7) "Other," individuals found to be socially and economically disadvantaged by the Small Business Administration (SBA) pursuant to Section 8(a) of the Small Business Act. Recipients the above Recipients individuals shall make a rebuttable presumption that individuals in groups are socially and economically disadvantaged. also may determine, on a case-by-case basis, other who are socially and economically disadvantaged. "SUBRECIPIENT" means any entity that receives Federal financial assistance from UMTAthrough a primary recipient. "TRANSIT VEHICLE MANUFACTURER (TVM)," means a manufacturer of vehicles used by UMTA recipients for the primary purpose of public mass transportation. The term does not apply to firms which rehabilitate old vehicles, or to manufacturers of locomotives or ferry boats. "UMTA" means the Urban Mass Transportation Administration. GENERAL REQUIREMENTS. The Greater Roanoke Transit Company agrees to abide by and to include the following statements in its UMTA-assistance agreements and in all subsequent agreements between GRTC and any subrecipient, and in all UMTA-assisted contracts between GRTC or subrecipient and any contractor: "Policy. It is the policy of DOT that DB~s as defined in 49 CFR Part 23 shall have the maximum opportunity to participate in the performance of. contracts financed in whole or in part with federal funds under this agreement. Consequently, the DBE requirements of 49 CFR Part 23 apply to this agreement." "DBE Obliqation. The recipient or its contractor agrees to ensure that DBEs as defined in 49 CFR Part 23 have the maximum opportuni ty to participate in the performance of contracts and subcon,tracts financed in whole or in part with federal funds provided under this agreement. In this regard, all recipients or contractors shall take all necessary and reasonable steps in accordance with 49 CFR Part 23 to ensure, that DBEs have the maximum opportunity to compete for and perform contracts. Recipients and their contractors shall not discriminate on the basis of race, color, national origin, or sex in the award and performance of DOT-assisted contracts." THRESHOLDS . I I I I I I ,I: I 'I I I I I I I, I I 'I I ., In accordance with UMTA Circular 4716.1A dated July 26, 1988, recipients of UMTA capital and/or operating assistance in excess of S500,000.00 in a given fiscal year~ exclusive of funds for transit vehicle purchases, under Sections 3 and/or 9 are required to prepare vlritten DBE programs containing certain elements as listed in the circular. GRTC normally receives such funds in excess of this thre shold. All items listed in the circular are addre ssed in thi s document. LIAISON OFFICER AND SUPPORT STAFF The Assistant General Manager of the Greater Roanoke Transit Company shall serve as the DBE Liaison Officer (DBEO) for all DOT funded pIojects. It is the DBEO's responsibility to oversee all aspects of the DBE program as set forth in this document. The DBEO reports directly to GRTC's General Manager, who serves as the Chief Executive Officer. Specific duties of the DBEO include: 1) Developing, implementing, and revising GRTC's DBE program in response to federal regulation; monitoring DBE program on a daily basis. 2) Identifying contracting opportunities available as a result of DOT funded projects; setting annual DBE goals based on opportunities identified. 3) Maintaining, verifying, and updating the GRTC directory of DBE vendors; providing technical assistance to DBEs in applying for DBE status with GRTC. 4) PubliCiZing contracting opportunities for DBE firms through legal notices of annual' OBE goals and project specific requests for bid. 5) At tending . pre-bid and pre-construction conferences to explain DBE requirements; providing information to OBEs for bid proposals; participating on bid and proposal review panels. 6) Maintaining accurate records demonstrating OBE efforts; reporting to DOT/UMTA on a quarterly basis usage of OBE firms and attainment of goals to date; reporting on an annual basis attainment of OBE goals. 7) Moni toring contractors' and subcontractors' compliance wi th OBE commi tments through the life of the contracts; encouraging DBE use for daily operating purchases. I I I I I I I I I I I I I I I I ., I I I 8) Planning and participating in training seminars for the purpose of informing potential bidders of the DBE program; serving as liaison wi th economic development organizations and agencies working in support of economic development in disadvantaged areas of the community. 9 ) Assisting in the disadvantaged and disadvantaged firms. of joint firms ventures or two between or more arrangement advantaged Serving as support staff to the DB EO are the Assistant Director of Maintenance, the Purchasing Clerk, and the Director of Administration. These - employees are responsible for the daily purchasing of goods and services for the Company. They each are aware of the DBE firms on file, and make maximum effort to incorporate DBE participation in the competitive purchasing process. In. addition, the Assistant Attorney for the City of Roanoke reviews all contracting and leasing policies and proposed contracts and leases to ensure, that they conform to the requirements of this plan. PROCEDURES TO ENSURE THAT DBE'S HAVE AN EQUITABLE OPPORTUNITY TO COMPETE FOR CONTRACTS AND SUBCONTRACTS The folloWing procedures are utilized as appropriate to' facili tate DBE partiCipation in contracting activities: 1) The Company will consider breaking down contracts into smaller parts, where economically feasible, prorating paymen ts and de I i very schedule s, and us ing stage bonding, where legally permissible, as incentives towards greater DBE utilization. 2 ) The Company will use the least appropriate- to each procurement consider adjusting time, whenever minimize bidding constraints. complicated solicitation, feasible, in bid forms and Vlill order to 3) The Company will attempt to supply contractors, other than disadvantaged contractors, with lists of DBEs possessing the capability to perform as a subcontractor in specified areas required under the contract to be let, but whether or not such lists are supplied, such contractor shall comply with all obligations and responsibilities set forth. 4) The Company will provide information on business opportunities for DBEs through the use of local newspapers and other media and by periodically informing the DBEs of such opportunities. 5) The Company will encourage the formation of joint ventures I I I I I I I I I I I' I I I I' I I I I ., 6 ) 7 ) 8) 9) 10) 11 ) 12 ) 13 ) 14) 15) 16 ) among DBEs and between disadvantaged and non-disadvantaged firms which provide opportunity for DBEs to gain experience. The Company will consider establishing prorated payment and delivery schedules so as to minimize cash flow problems faced by small firms. The Company will, when necessary, hold back until completion no more than five pe,rcent (5%) of monies under a contract let to a DBE to enable it to maintain a positive cash flow. The Company will offer information on its organization and contractual needs. The Company will provide DBEs with the opportunity to review and evaluate similar successful bid documents. The Company will provide DBEs with the opportunity to obtain information on the spec i fic reasons for unsucce ss ful bids through debriefing sessions. The' Company will work closely vii th financial institutions, insurance and bonding companies, and prime contractors in an effort to alleviate financial barriers to participation. The Company will consider providing, waiving, or reducing bonding and insurance whe re legally poss ible. The Company will also consider encouraging prime contractors to provide bonding for their subcontractors, allowing the utilization of stage bonding carried over from one project to the next, and pending wrap-up insurance for contractors and subcontractors. The Company will maintain a DBE source file. As part of a contract proposal or bid request preparation, the Company will prepare a DBE directory, together with determinations of DBE eligibility, as specified in this document. The directory will be tailored to the particular contract work being sought. The Company will place all bid notices in the major local newspapers and will include appropriate DBEs on mailing lists of bid notification with a lead time of at least twenty five (25) days. The Company will make bid specifications available to all known DBE contractors and professional associations within a reasonable geographic area, and will keep on file copies of the bid specifications at two locations for review by DBEs. The Company will make available to DBEs and DBE associations a list of disadvantaged firms bidding as primes. The Company contracts to wilL hold pre-bid provide firms with conferences on the opportunity all major to have I I I I I I I I I I I I I I I I I I I " questions answered and to provide the Company an opportunity to explain DBE requirements. 17) The Company will distribute copies of the DBE plan to all known DBEs and DBE trade associations wi thin a reasonable geographic area, and provide periodic workshops and training sessions to explain the plan as necessary. 18) Though not previously requested, the Company would attempt to provide bilingual documentation of the DBE plan,' any contracting opportunities, or bid specifications as appropriate. OPPORTUNITIES FOR THE USE OF BANKS OWNED AND CONTROLLED BY DBE'S The Company has investigated the existence of local banking insti tutions owned and controlled by DBEs, and found none in the reasonable proximi ty. However, should such a bank be formed or an. existing bank be so reorganized, the Company will c'onsider ways to best utilize their services. Through bid solicitations and contract requirements, all contractors will be encouraged by the Company to utilize the services of banks owned" and controlled by the disadvantaged whenever possible. DBE DIRECTORY The Company has established and maintains a DBE sourc~ file which is uti.lized in the dai I y implemen ta tion 0 f the DBE plan. The sourc e file facilitates the identification of DBEs with capabilities relevant to general contracting requirements and to particular situations. From the file, the Company compiles a DBE directory which is made available to bidders in their efforts to meet DBE requirements. The file is also used in the daily purchasing procedures by the purchasing clerk to assure maximum OBE participation. In order to maintain a current directory, as well as to incorporat~ determinations of DBE. eligibility, the Company utilizes the following procedures: 1) Firms which are determined to be eligible for DBE status by the Virginia Department of Highways and Transportation or the Small Business Administration will be added to the directory as the Company is notified of such determination. 2) All bidde rs wi II be requi red to submi t Schedule A and / or B, located in the Exhibit section of this document, as appropriate, for any firm which is a potential DBE. The schedule must be I I I I I I I I I I I I I I I I I " I I reviewed and certified prior to acceptance as a DBE for purposes of meeting contract requirements. The DBEs, once certified, will be added to the directory. 3) On an annual basis, the Company will update and re-certify all DBEs in the source file so as to keep it current. PROCEDURES TO ASCERTAIN THE ELIGIBILITY OF DBE'S AND JOIN~ VENTURES INVOLVING DBE'S It is the policy of the Company that only bona fide DBE firms ~'lhich are actually owned and controlled by the disadvantaged or women are to benefit from the requirements of this DBE program. To implement thi s po I icy, DBE sand joint venture s invo 1 ving DBEs have been and will be certified for legitimacy by the Company in accordance ~'lith the requirements of ~9 CFR Part 23.51 and 23.53 and Appendices Band C. The following proc~dures are used to provide the necessary safeguards and controls. 1) DBE s curren tl y certi f ied as eligible by the Company, the Virginia Department of Transportation (VDOT) , any administration of the United States Department of Transportation, or DBEs dete rmined by the Small Bus ine s s Administration (SBA) to be owned and controlled by socially and economically disadvantaged individuals under Section 8(a) of the Small Business Act', as amended, must submit evidence 0 f such. e lig ibi I i ty or determination to the Company. 2) In all cases, the Company will require, as appropriate, the submi ss ion by DBEs and joint venture s invo lving DEE s an executed copy of Schedule A and/or Schedule B, which are attached to and made part of this DBE plan. Follo~'ling the submission of the schedule(s), the Company will review the information and will provide a preliminary determination of eligibility of the 08&. This preliminary determination will be sufficient to allow bids to be awarded within thirty (30) days of bid opening. A copy of the appropriate schedule will be forwarded to VDOT for full investigation and certification. Monies spent with DBEs that have received only preliminary certification will not be counted as part of the DBE goal until final certification is received. Contracts will be revised to allow the Company to terminate contracts with firms which receive preliminary DBE approval, but are not found to be DBEs by VDOT. All firms Hill rece i ve notice in writing 0 f both pre I iminary and final certification. 3) The Company shall retain the right to approve all subcontractors and substitutions of subcontractors and lIill require prime contractors to make good fai th efforts to I I I I I I I I I I ., I I I I I I I I I replace a DBE. subcontractor what is unable to perform satisfactorily with another DBE. The Company shall certify or ascertain prior to certification of all substitutions of DBE contractors after bid opening and during contract performance, in accordance with the provisions of this section prior to approving such subcontractors. 4 ) If the. Company denies preliminary certification of a DBE, that denial, unless appealed as provided below, shall be final for any contracts being let by the Company at the time of the denial. Any DBE or joint venture denied certification may correct deficiencies in ownership and/or control and apply for certification for future contracts. 5 ) All firms requesting certification will be notified of their right to file an appeal to a Company denial of certification with the Department of Transportation. This appeal must meet the requirements of 49 CFR Part 23.55 which is included in the Exhibit section of this document and incorporated herein. 6 ) In addition to appeals of denial of certification, any person who has any complaint involving a possible violation of any of the Disadvantaged Business Enterprise Requirements of the Department of Transportation may file a written, signed and dated complaint with the Department of Transpo rta tion in accordance wi th the provi s ions of 49 CFR Part 23.73 which is included and incorporated herein. 7) If~ at any time, the Department or the Company has reason to believe that any person or fir. has willfully and knowingly provided incorrect information or made false statements, it shall refer the matte~ to the General Counsel of the Department. Counsel may ini tiate debarment procedures in accordance with 41 CFR 1-1.604 and 12-1.602 and/or refer the matter to the Department of Justice under 18 U. S. C. 100, as deemed appropriate. ELIGIBILITY STANDARDS The Company will use the standards from 49 CFR Part 23.53 in certifying whether a firm is owned and controlled by one or more disadvantaged persons and is therefore eligible to be certified as a DBE. The six standards are included in Appendix B of the CFR and are incorporated herein. Particular review and scrutiny will be given by the Company when: 1) The DBE is newly formed, or 2) The ownership and/or control has changed within the past two I I I I I I I I I I I I I I I I I I I ., years, or 3) There has been a previous or continuing employer-employee relationship between or among present owners, or 4) There is any relationship between a DBE and a non-DBE which has an interest in the DBE~ or 5) There is any reason to believe the DBE may not be bona fide. The intent of the certification process is to ensure that only bona fide DBEs are certified and to exclude firms who are DBE in name only. After certification, a DBE firm will be required annually to submit a new Schedule A or to submi t an affidavi t certifying that the prior Schedule A is still accurate. Whenever there is a change in ownership or control of the firm, the DBE will be required to submit a new Schedule A so that the Company can determine if the firm's eligibility has been affected. CONFIDENTIALITY OF INFORMATION The Company will safeguard from disclosure to unauthorized persons any information that may reasonably be regarded as confidential business information consistent with federal, state, and local law. Only authorized staff of the Company or federal and state funding source~ shall have access to such confidential information. Names of DBEs, type of participation, dollar amounts of participation, and status of certification will, however, be public information. PERCENTAGE GOALS FOR THE DOLLAR VALUE OF WORK TO BE AWARDED TO DBE'S The Company has established an overall goal of thirteen percent (13%) of the dollar value of work to be awarded to firms owned and controlled by socially and economically disadvantaged individuals, including women, for each fiscal year. The goal is based on the total amount of UMTA funding to be received by the Company for both operating and capital improvements and the dollar value of these funds available for contracting purposes. Annual goals are submi tted to UMTA in July of each year, so as to be incl uded in the next fiscal year's grant app I ica tion. Forms and instructions appearing in UHTA Circular 4716.1A and included in the Exhibit section of this document are utilized to calculate DBE goals. Goals for the upcoming fiscal year are due to be submitted to UMTA by August 1 of each year. I I I I I I I I I I I I I I I I I I I . ('. v In preparing annual DEE goals, the following items are considered: 1) The annual operating budget is reviewed to identify possible contracting opportunities. Budget categories in which opportunities are generally not available include labor, fringe benefits, utilities, insurance, and some miscellaneous expenses (such as travel, dues, postage, etc.) Budget categories in which opportunities are generally available include services, material and supplies, and advertising. ' 2) Pro j ected capi tal expendi tures are reviewed. Contracting opportunities may include architectural and engineering services or construction expenses. GRTC specifies in all UMTA funded contracts that DBE firms be utilized as much as possible. (See section on General Requirements) GRTC may establish a project specific goal when it is determined that anticipated availability of DBE firms may be higher or lower than the overall annual goaL 3.) The DBE source file and directory is reviewed, as we II as the VDOT listing of DBE vendors to ascertain the number of DBE firms in the area available to compete for contracts. The Roanoke urbanized area has a small minority population of approximate 1 y 22. 7%. It is nece s sary, there fo re, that GRTC identify and utilize DEE firms located in other nearby areas, such as central and eastern Virginia, North Carolina, and the Washington, D.C. areas. 4) Past attainment of DBE goals are considered in formulating annual goals. Explanation for non-attainment of goals are sought so that GRTC can determine how to improve performance in subsequent years. Once the annual goal has been determined, GRTCpub I i she s notice of the goal in the local newspapers, one 0 f vlhich spec i f icall y targets the minority population in the Roanoke area, and an industry publication. The' notice specifies that GRTC has in place a DBE program and that it is available for public inspection and comment at the GRTC administrative office. The advertisement also notes the liaison officer's name, mailing address, and business telephone number so that prospective DBEs may contact GRTC for additional information. A sample of such notice is included in the Exhibits section of this document. Any comments received as a resul t of the DBE notice published are reviewed by GRTC and submitted to UMTA wi thin 45 days for the ir review. The GRTC DBEO prepares and submits to UHTA on a quarterly basis the performance of actual expenditures compared to goals. The form used is DOT F 4630 (2/89), which is sent to the Washington D.C. Office of Civil Rights. Quarterly results are analyzed by the DBEO and actions , " I I I I I I I I I I I I I I I I I I I ., are taken to keep the DBE expenditures in line with the goals whenever possible. At the end of the fourth quarter, an addi tional report is submitted which summarizes the activity for the year. At that time, if the annual goal has not been met, documentation is given as explanation of non-attainment of the goal. Copies of these forms are included in the Exhibits section of this document. Q) A MEANS TO ENSURE THAT COMPETITORS MAKE GOOD FAITH EFFORTS TO MEET DBE CONTRACT GOALS When the Company sets contract goals as. a means of reaching overall goals as outlined in this plan, bidders or proposers who are not eligible DBEs are required to abide by the following procedures: 1) The Company shall indicate in all solicitations for DOT- assisted contracts that provide opportunities for DBE participation, goals for the use of firms owned and controlled by DBEs. These solicitations shall require all bidders or proposers to submit written assurance of meeting the contract goals in their bids or proposals. 2) Within a reasonable length of time after the opening of the bids and before the award of the contract, the Company shall require all bidders or proposers wishing" to remain in comp~tition for the contract to submit the names and add res s e s 0 f DB E sub con t r act 0 r s , a des c ri p t ion, 0 f the ':1 0 r k each is to perform, and the dollar amount o~ each proposed DB~ subcontract. Also required at this time is the written evidence of eligibility of each proposed DBE in the form of an executed Schedule A and/or B or documentation of a prior certification of eligibility. 3) The Company shall indicate in the solici tat ion the requirements listed above as well as the time at which such information must be submi tted. The solicitation will also note that successful competitors must make good faith efforts to meet the goal specified, and if . submi tting a lessor goal, must satisfy the C~mpany that such efforts were made. 4) Agreements between a bidder or proposer and a DBE in which the DBE promises not to provide subcontracting quotations to other bidders or proposers are prohibited; any such agreement shall automatically disqualify the subcontracting arrangement from counting toward the DBE participation requirements established for the bidder or proposer. If any competitor offering a reasonable price meets the DBE contract goal, the Company shall presume conclusively that all competitors that failed to meet the goal have failed to exert sufficient reasonable efforts and consequently are ineligible to be awarded the I I I I I I I I I I I I I I I I I I I " contract. In the evaluation and implementation of this presumption, the Company shall apply the following criteria: 1) The Company shall first determine whether the qualified competitor offering the lowest price of firms meeting the DBE contract goal has offered a reasonable price for the contract. If the Company determines that this competitor's price is not reasonable, it shall consider the next price offered by the competitor with the highest percentage of DBE participation of those firms that failed to meet the goal. If the Company determines that their price is reasonable, it shall award the contract to this competitor. If the Company determines that this price is not reasonable". the Company shall consider the other competitors that failed to meet the goal in order of their percentage of DBE paiticipation until it selects on with a reasonable price. 2) If the Company determines that no competitor with DBE part'icipation has offered a reasonable price, the Company may award the contract to any competitor that demonstrates that it has made sufficient reasonable efforts to meet the DBE goals. 3) T>o decide whether a price offered by a competitor is reasonable, the Company shall use the same criteria that it would usa to determine whether, if the competitor had made the only offer to perform the contract, the Company <:lould award the contract. 4) To demonstrate reasonable efforts to meet the DEE contract goall a competitor shall document the steps it has taken to obtain DBE participation, including but not limited to: a. Attendance at pre-bid meetings, if any, scheduled by the Company to inform DBEs of subcontracting opportunities under a given solicitation. b. Advertisement in general circulation media, trade association publications I and minori ty-focus media in advance of the date bids/proposals are due. c. Written notification to DBEs that their interest in the contract is solicited. d. Efforts taken to negotiate with DBEs for specific subcontracts, inCluding name, address, and telephone number of DBE contacted, copies of plans and speci fica tions provided to the DBE, and sta temen t :) f why additional agreements with DBEs were not reached. e. Documentation of DBEs contacted but rejected unqualified, and reasons for this conclusion. as f. Efforts taken to assist the DBEs contacted that needed I I I I I I I I I I I I I I I I I I I ., assistance in obtaining bonding or insurance required by the competitor or the Company. 5) Competitors that fail to meet OBE goals and fail to demonstrate good faith efforts shall not be eligible to be awarded the contract. 6) To ensure that all obligations under contracts awarded to OeEs are met, the Company shall require reporting by the contractor and shall review the contractor's Den involvement efforts during the performance of the contract, including whether regularly scheduled progress payments are being made to OBE subcontractors. DESCRIPTION OF THE METHODS BY WHICH THE RECIPIENT WILL REQUIRE SUBRECIPIENTS, CONTRACTORS, AND SUBCONTRACTORS TO COMPLY WITH APPLICABLE DBE REQUIREMENTS rt is the policy of the Company that DBE~ shall have maximum opportunity to participate in the performance of contracts financed in whole or in part with federal funds. Consequently the DBE requirements of this plan shall apply to an agreement or contract entered into pursuant to such finding. In order to ensure the effective implementation of this policy, the following provisions shall apply: 1) Schedule C, located in the Exhibits section of this document and made part of this DeE plan, shall be included in any agreement or contract between the Company and any third party(ies) for work financed in whole or in part with federal funds, for ~-lhich DBE goals are established pursuant to this plan. (Also see "General Requirements" section) 2) The Company will provide assistance to OBE potential or actual prime contractors and subcontractors to enable them to fully participate in this DBS plan. (See "Procedures to Ensure that DBEs have an Equitable Opportunity to Compete for Contracts and Subcontracts'" section) To the extent provisions-of this plan are applicable to agreements between prime and subcontractors, prime contractors shall be responsible for providing the same type and degree of assistance to their subcontractors. 3) During the performance of any contract entered into pursuant to this OBE plan, whenever the Company believes the contractor may not be in compliance with these provisions, the Company shall conduct an appropriate investigation. If the Company finds the contractor not in compliance wi th these provisions, it will notify such contractor in writing of such steps as will, in the judgement of the Company, bring the contractor into compliance. In the event St:. ~h I I I I I I I I I I I I I I I I I I I ., contractor fails or refuses to take adequate corrective action, the Company may impose sanctions including, but not limited to, one or more of the following: a. Withholding progress payments until corrective action is taken, or b. Terminating the contract for cause, without liability to the Company, or c. Declaring the contractor ineligible for future Company contracts. 4) In addition to the above sanctions, any contractor found to have knowingly engaged in or participated in any attempt, direct or indirect, to evade the provisions of the OBE plan may be held liable to the Company for any forfeiture of funds or damage caused by de_ay in the award or performance of the contract resulting from the contractor's noncompliance. CHALLENGE PROCEDURES Any third party may challenge the socially and disadvantaged status of any individual (except an indivi~ual who has a current Sla) certification from the Small Business Administration) presumed to be socially and economically disadvantaged if that individual is an owner of a firm certified by or seeking certification from the Company as a disadvantaged business. The following procedures wi II be followed: 1) The challenge shall be made in \olri ting to the Company. In its written notice of challenge, the challenging party shall include all information available to it relevant to a determination of whether the challenged party is in fact socially and economically disadvantaged. 2) If th. Company determines that there is no reason to believe that the challenged party is not socially and economically disadvantaged, the Company shall so inform the challenging party in writing. This terminates the proceeding. 3) If the Company determines that there is reason to be lieve that the challenged party is not socially and economically disadvantaged, the Company shall follow the remaining procedures. 4) The Company shall notify the Challenged party in wri ting that his status as a DBE is being challenged. The notice shall identify the challenging party and summarize grounds for the challenge. The notice shall also require the I I I I I I I I I I I I I I I I I I I ., challenged party to provide to the Company, within 15 days, information sufficient to permit the Company to evaluate his status as a socially and economically disadvantaged entity. 5) The Company shall evaluate the information available to it and make a proposed determination of the social and economic disadvantage of the challenged party. The Company shall notify b~th parties of this proposed determination in wri ting, setting forth the reasons for its proposal. The Company shall notify both parties for an informal hearing, at which they may respond to the determination in wri ting and in person. 6) Following the informal hearing, the Company shall make its final determination. The Company shall inform the parties in writing of the final determination, setting forth the reasons for the decision. . 7) In making the determinations called for in the paragraphs above, the Company shall use the standards set forth in 49 CFR 23, Sub-part D, Appendix C, and incorporated herein. g) During the pendency of a chaIlenge, the presumption that the challenged party is a OBE shall remain in effect. 9) The final determination of the Company may be appealed to the Department of Transportation by the adversely affected party to the proceeding under the procedures of ~9 CFR Part 23.55 and incorporated herein. COUNTING OSE PARTICIPATION ~OWARO HEETING OBE GOALS The Company will count towards its OBE goals of third party contractors only expenditures to OBEs that perform a commercially useful function. As provided in 49 eFR Section 23.47, the OBE will be considered to serve a commercially useful function "when it is responsible for the execution of a distinct element of the contract and carrying out its responsibilities by actually performing, managing, and supervising work involved." Determination by the Company whether a DBE is performing a commercially useful function will ba based on the evaluation of the percentage of work subcontracted, industry practices, and any other relevant factors. The Company will evaluate, with the assistance of the OBEO, whether a DBE is subcontracting a significantly greater portion of the work than is the industry norm. If this is determined to be the case, the Company wi II pre sume that the OBE is not. serving a comme rc iall y use ful function. The OBE con tractor, howeve r, wi II be given the opportunity to document any special circumstances which set the contract apart from the norm. I I I I I I I I I I I I I I I I I I I ., DBE participation will be applied toward meeting the OBE goals as follows: 1) The total dollar value of a contract to a OBE determined to be eligible will be counted toward the applicable goal. 2) In reporting the DBE contracts on a quarterly and annual basis, the total dollar value of a contract to a OBE owned and controlled by both disadvantaged males and non- disadvantaged females will be reported in the appropriate category (women owned or disadvantaged) in proportion to the percentages of ownership and control of each group in the firm. 3) In reporting the DBE contracts on a quarterly and annual basis, the total do lIar value 0 f a con tract to a OBE owned and controlled by disadvantaged women may be reported in either category (women owned or disadvantaged), but not both. The Company will choose the category in which the contract value will be reported. 4) A portion of the total dollar value' of a eligible j oint venture to the percentage control of the DBE partner in the joint counted toward meeting the OBE goal. contract with an of ownership and venture will be 5) The Company will count only 60% of an expenditure to a OBE supplier who is not a manufacturer as defined in 49 CFR Section 23.47 towards its OBE goal, provided the supp I ie r serves a commercially useful function in the supply transaction. TRANSIT VEHICLE MANUFACTURERS In the event that the, Company plans to purchase transit vehicle.s, the Company will require the transit vehicle manufacturer (TVM) to provide a certification, as a condition to bidding on transit vehicle purchases funded by UMTA, that it has complied with the Department of Transportation's Transit Vehicle Manufacturer's requirements. As required in 49 CFR Part 23.67, the TVM will certify to the Company that : 1) The TVM has submitted the required annual overall OBE goal to UMTA, and 2) UMTA has either approved their overall goal, or UMTA has not disapproved their overall goal. The Company will include a provision in requiring the above certification from TVMs. its bid specifications A TVM failing to make .1 I I I I I I I I I I I I I I I I I I -, this certification is considered non-responsive and cannot be awarded the contract. A sample certification is included in the Exhibits section of this document. MAINTENANCE OF RECORDS AND REPORTS In order to monitor and evaluate the progress of th~ Company and its third party contractors towards meeting annual OBE goals, the Company has developed and maintains a recordkeeping system which meets the requirements of 49 CFR Section 23.49, and incorporated herein. The Company requires all third party prime contractors to submit with invoices a monthly report of their progress in meeting their OBE obligations. The Company then prepares, for its own use in monitoring progress of the OBE program, a monthly report showing cumulative DBE status of all thir~ party contracts. In addition, as required in 49 CFR Section 23.49, the Company submits on a quarterly and annual basis the prescribed reports to UMTA. "I .: :;1 ,I ::1 :1 I :1 :1 :1, :1 :1 :1 ':1 :'1 :1 :1 :1 'I :1 -, o u.s. Department of Transportation Urban Mass Transportation Administration OFFICE OF CIVIL RIGHTS Southeastern Area Alabama, Delaware, District of Columbia, Florida. Georgia, Kentucky, Maryland. Mississippi, New Jersey. North Carolina. Pennsylvania. Puerto Rico. South Carolina, Tennessee. Virginia. West Virginia 400 Seventh Street, SW, Room 7412 Washington, D.C, 20590 September 25~ 1990 Ms. Kathryn V. Pruitt Assistant General Manager Greater Roanoke Transit Company P.O. Box 13247 12th & Campbell Avenue, SE. Roanoke, Virginia 24032 Dear Ms., Prui tt: The Urban Mass Transportation Acinini stration (UMTA) has completed its, rev,iew, of the disadventaged business enterprise (DBE) program submitted by the Greater Roanoke Transit Company submitted on July 23, 1990. This submission are pursuent. to, Section 106 (cJ of the Surface Transportation and Uni form' Relocation Assistance Act of 1987~ 49 CFR Part 23r as amended, "Participation by Minori ty Busi ness Enterpri Bes in Department of Transportation Programs"; UMTA Ci rcular 4716.1A, "Di sadvantaged Busi ness Enterprise Requi rements for Recipients and Transit Vehicle Manufacturers," dated July 26, 1988; and Part II,. Section 114(bJ of the UMTA Agreement. Based on our review, we. have approved your program as of September 17,1990. UMTA may at a later date request additional information, if necessary. We would like to remind you that requirements regerding the frequency of submittal by grant racipients of DBE progress reports have been revised es speci fied in UMTA Ci rcula r 4716.1A, Section 9, "RElJ)RDKEEPING AND REPORTING (23.47, 23.49)," subparts "d" and "e." In addition, recipients are required to submit information on their DBE uti lization using the revised Department of Transportation Form 4630, Office of Management and Budget Approval No. 2105-0510 (enclosed), which supercedes Attachmant 4 of UMTA Circular 4716.1A. We ask that you continue to submit your DBE progress reports to the followi ng address: Office of Civil Rights Urban Mass Transportation Acininistration 400 Seventh'Street, SW., Room 7412 Washington, O.C. 20590 ATTN: Area Administration Management Division ~_.,:./ . :~ ' -- . . .. ,~ .-- . , ~" I I I I I I I I I I I I I I I I I 2 These reports shouLd be submitted in conformity witi the FederaL fiscaL year Ythi ch commences on October 1. In accordance wi th Section 23.64(c) of the impLementing reguLation, your agency's FY 1992 DBE goaL shouLd be submitted for approvaL no Later than 60 deys prior to the beginning of that fiscaL year (i.e., August 1). Thank you for your continued cooperation. ShouLd you have questions, or need additionaL information or assistance, pLease contact me at (202) 366-5728. SincereLy, 111" ~ H'-eye Southeastern Oeputy Area CiviL Ri ghts Offi cer Enc Lo sura .~ 1'1. (}v MINUTES OF THE AUDIT COMMITTEE OF GREATER ROANOKE TRANSIT COMPANY RECEIVED r~ t T \.1 f""<~ crj~t C' (\ to. t:. ~ December,117 j'L1990'. , . ~ '00 "Fr, 1" !H n .r., j ~~ if!""l. "7 l-Hi1-.~fi .. The meeting of the Roanoke City Audit' CommIttee of Greater Roanoke Transit Company was called to order at 12:30 p.m. on December 17, 1990 with Chairman, David A Bowers presiding. Audit Committee Members Present: Others Present: David A. Bowers, Chairman Elizabeth T. Bowles Beverly T. Fitzpatrick James G. Harvey, II Howard E. Musser Noel C. Taylor William White, Sr. Robert H. Bird, Acting Municipal Auditor Earl B. Reynolds, Assistant City Manger Joel M. Schlanger, Director of Finance Wilburn C. Dibling, City Attorney) Kit B. Kiser, Director of utilities & O~erations !s Stephen A. Mancuso, General Mgr, Valley Metro Kathryn V. Pruitt, Assistant Mgr, Valley Metro .' Gordon E. Peters, City Treasurer Frank B. Mayorshi, KPMG Peat Marwick T. Douglas McQuade, KPMG Peat Marwigk Robert N . Collis, KPMG Peat Marwick -'-, Joel Turner, Roanoke Times and World News Invocation was given by Robert H. Bird, Acting Municipal Auditbr. The motion was made, seconded, and approved unanimously to receive and file the December 31, 1989 audit report for Southwestern Virginia Transit Management Company, Inc. Retirement Plan. The motion was made, seconded, and approved unanimously to receive and file the following KPMG Peat Marwick June 30, 1990 audit reports: 'I A. GRTC ~ Transit Operations - Financial Statements B. GRTC - Parking Operations - Financial Statements C. GRTC - Letter of Recommendations on Procedures and / Controls (Management Letter) Mr. Doug McQuade from KPMG Peat Marwick stated the he had received a satisfactory response from. GRTC regarding the Management Letter. There being no further business the meeting adjourned at 12:37 p.m. ;s])~ ~rJ'>",...u_ David A. wers, Chairman