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ROANOKE CITY COUNCIL
ARCHITECTURAL REVIEW BOARD
FEBRUARY 1, 2010
9:00 A.M.
EOC CONFERENCE ROOM
ROOM 159
AGENDA
1. Call To Order/Roll Call.
City Council - All Members Present.
Architectural Review Board - Member Aaron Copeland was absent.
2. Welcome.
Mayor Bowers
Chair Barbara Botkin
3. Discussion of Items:
· 2009 Annual Report
· Council's support of the ARB
. Programs that provide financial assistance
· Education awareness in the community
· Interpretation of ARB guidelines
4. Remarks by Council/Architectural Review Board.
5. Recess/Adjourn.
1
THE COUNCIL MEETING WAS RECESSED AT 10:20 A.M., AND RECONVENED TO
DISCUSS THE FOLLOWING AGENDA ITEMS:
A communication from Mayor David A. Bowers requesting that Council convene in a
Closed Meeting to discuss vacancies on certain authorities, boards, commissions and
committees appointed by Council, pursuant to Section 2.2-3711 (A)(1), Code of Virginia
(1950), as amended.
Approved (6-0, Council Member Rosen was notpresent when vote was recorded.)
A communication from the City Manager requesting that Council convene in a Closed
Meeting to discuss the award of a public contract involving the expenditure of public funds,
and to discuss the terms or scope of such contract, where discussion in an open session
would adversely affect the bargaining position or negotiating strategy of the public body,
pursuant to Section 2.2-3711 (A)(29), of the Code of Virginia (1950), as amended.
Approved (6-0, Council Member Rosen was not present when vote was recorded.)
ITEMS LISTED ON THE 2:00 P.M. COUNCIL DOCKET REQUIRING
DISCUSSION/CLARIFICATION AND ADDITIONS/DELETIONS TO THE 2:00 P.M.
AGENDA. NONE.
TOPICS FOR DISCUSSION BY THE MAYOR AND MEMBERS OF COUNCIL. NONE.
BRIEFINGS:
Prior to discussion, Council Member Rosen left the meeting (10:20 a.m.)
. FY 2010 Budget Update 30 minutes
During discussion, Council Member Rosen entered the meeting (10:48 a.m.); and
Vice-Mayor Lea left the meeting (11 :09 a.m.)
Council Member Cutler moved that the Council concur in the FY2010 budget
reduction ,strategies as presented by the City Manager. The motion was
seconded by Council Member Trinkle and adopted.
. Street Vendor Ordinance
. Bike Friendly Community
Matter was referred back to the Administration
Announced the 2nd Annual Mayor's Bike Ride on the Greenway scheduled for
May 1, 2010 at 10:00 a.m.
30 minutes
15 minutes
THE COUNCIL MEETING WAS DECLARED IN RECESSED AT 12:25 P.M., TO BE
RECONVENED AT 2:00 P.M., IN THE COUNCIL CHAMBER, ROOM 450, NOEL C.
TAYLOR MUNICIPAL BUILDING.
2
ROANOKE CITY COUNCIL
REGULAR SESSION
FEBRUARY 1, 2010
2:00 P.M.
CITY COUNCIL CHAMBER
AGENDA
1. Call to Order--RolI Call. ALL PRESENT.
The Invocation was delivered byThe Reverend Jamal L. Jackson, Minister,
Abundant Grace Assembly.
The Pledge of Allegiance to the Flag of the United States of America was led
by Mayor David A. Bowers.
Welcome. Mayor Bowers.
Mayor Bowers announced that two upcoming vacancies on the
Roanoke City School Board for three-year terms of office ending June 30,
2010. The two incumbents are Suzanne Moore and Courtney Penn.
Applications being accepted in the City Clerk's Office until Wednesday, March
10,2010.
He also announced that he, along with Vice-Mayor Lea and Council
Members ,Trinkle and Rosen would be meeting with area legislators in
Richmond on Thursday, February 11, 2010 at 4:30 p.m. on the third floor of the
East Conference Room of the General Assembly Building at Capitol Square.
NOTICE:
Today's Council meeting will be televised live and replayed on RVTV Channe/3 on
Thursday, February 4 at 7:00 p.m., and Saturday, February 6 at 4:00 p.m. Council
meetings are offered with closed captioning for the hearing impaired.
3
ANNOUNCEMENTS:
THE PUBLIC IS ADVISED THAT MEMBERS OF COUNCIL RECEIVE THE CITY
COUNCIL AGENDA AND RELATED COMMUNICATIONS, REPORTS,
ORDINANCES AND RESOLUTIONS, ETC., ON THE THURSDAY PRIOR TO THE
COUNCIL MEETING TO PROVIDE SUFFICIENT TIME FOR REVIEW OF
INFORMATION. CITIZENS WHO ARE INTERESTED IN OBTAINING A COpy OF '.
ANY ITEM LISTED ON THE AGENDA MAY CONTACT THE CITY CLERK'S
OFFICE, ROOM 456, NOEL C. TAYLOR MUNICIPAL BUILDING, 215 CHURCH
AVENUE, S. W., OR CALL 853-2541.
THE CITY CLERK'S OFFICE PROVIDES THE MAJORITY OF THE Cln-
COUNCIL AGENDA ON THE INTERNET FOR VIEWING AND RESEARCH
PURPOSES. TO ACCESS AGENDA MATERIAL, GO TO THE CITY'S
HOMEPAGE AT WWW.ROANOKEVA.GOV.CLlCK ON THE SERVICE ICON,
CLICK ON COUNCIL AGENDAS TO ACCESS THE APPROPRIATE AGENDA
AND COUNCIL MEETING. IF ADOBE ACROBAT IS NOT AVAILABLE, A
PROMPT WILL APPEAR TO DOWNLOAD PRIOR TO VIEWING AGENDA
INFORMATION.
NOTICE OF INTENT TO COMPLY WITH THE AMERICANS WITH DISABILITIES
ACT. SPECIAL ASSISTANCE IS AVAILABLE FOR DISABLED PERSONS
ADDRESSING CITY COUNCIL. EFFORTS WILL BE MADE TO PROVIDE
ADAPTATIONS OR ACCOMMODATIONS BASED ON INDIVIDUAL NEEDS OF
QUALIFIED INDIVIDUALS' WITH DISABILITIES, PROVIDED THAT
REASONABLE ADVANCE NOTIFICATION HAS BEEN RECEIVED BY THE CITY
CLERK'S OFFICE.
ALL PERSONS WISHING TO ADDRESS COUNCIL WILL BE REQUIRED TO
CALL THE CITY CLERK'S OFFICE PRIOR TO THE MONDAY COUNCIL
MEETING, OR REGISTER WITH THE STAFF AS~ISTANT AT THE ENTRANCE
TO THE COUNCIL CHAMBER PRIOR TO COMMENCEMENT OF THE COUNCIL
MEETING. ONCE THE COUNCIL MEETING HAS CONVENED, THERE WILL BE
NO FURTHER REGISTRATION OF SPEAKERS, EXCEPT FOR PUBLIC
HEARING MATTERS. ON THE SAME AGENDA ITEM, ONE TO FOUR
SPEAKERS WILL BE ALLOTTED FIVE MINUTES EACH; HOWEVER, IFTHERE
ARE MORE THAN FOUR SPEAKERS, EACH SPEAKER WILL BE ALLOTTED
THREE MINUTES.
ANY PERSON WHO IS INTERESTED IN SERVING ON A CITY COUNCIL
APPOINTED AUTHORITY, BOARD, COMMISSION OR COMMITTEE IS
REQUESTED TO CONTACT THE CITY CLERK'S OFFICE AT 853-2541, OR
ACCESS THE CITY'S HOMEPAGE AT WWW.ROANOKEVA.GOV, TO OBTAIN
AN APPLICATION.
4
2. PRESENTATIONS AND ACKNOWLEDGEMENTS:
Introduction of Landin Howard, the new Executive Director of the Roanoke Valley
Convention and Visitors Bureau.
3. HEARING OF CITIZENS UPON PUBLIC MATTERS:
CITY COUNCIL SETS THIS TIME AS A PRIORITY FOR CITIZENS TO BE
HEARD. MATTERS REQUIRING REFERRAL TO THE CITY MANAGER WILL BE
REFERRED IMMEDIATELY FOR RESPONSE, RECOMMENDATION OR REPORT
TO COUNCIL.
The following individuals appeared before the Council:
Robert Gravely
Bob Creamer
Suttie Economy
Chris Craft
4.
CONSENT AGENDA
(APPROVED 7-:0)
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED
TO BE ROUTINE BY THE MEMBERS OF CITY COUNCIL AND WILL BE
ENACTED BY ONE MOTION. THERE WILL BE NO SEPARATE DISCUSSION
OF THE ITEMS. IF DISCUSSION IS DESIRED, THE ITEM WILL BE REMOVED
FROM THE CONSENT AGENDA AND CONSIDERED SEPARATELY.
C-1 A communication from the City Manager requesting that Council schedule a
public hearing for Tuesday, February 16, 2010 at 7:00 p.m., or as soon thereafter as
the matter may be heard, to consider conveyance of City-owned property for Hurt
Park revitalization purposes.
RECOMMENDED ACTION: Concurred in the request.
C-2 A communication from the City Manager requesting that Council schedule a
public hearing for Tuesday, February 16, 2010, at 7:00 p.m., or as soon thereafter
as the matter may be heard, to consider the renewai for lease of space in the City
Market Building for the operation of Nuts and Sweet Things, on a month to month
basis, not to exceed 12 months.
RECOMMENDED ACTION: Concurred in the request.
5
C-3 A communication from the City Manager requesting that Council schedule a
public hearing for Tuesday, February 16, 2010, at 7:00 p.m., or as soon thereafter
as the matter may be heard, to consider the renewal for lease of space in the City
Market Building for the operation of Zorba's Restaurant, on a month to month basis,
not to exceed 12 months.
RECOMMENDED ACTION: Concurred in the request.
C-4 A communication from the City Manager requesting that Council schedule a
public hearing for Tuesday, February 16, 2010, at 7:00 p.m., or as soon thereafter
as the matter may be heard, to consider the renewal for lease of space in the City
Market Building for the operation of Burger in the Square, on a month to month
basis, not to exceed 12 months.
RECOMMENDED ACTION: Concurred in the request.
C-5 A communication from the City Manager requesting that Council schedule a
public hearing for Tuesday, February 16, 2010, at 7:00 p.m., or as soon thereafter
as the matter may be heard, to consider the renewal for lease of space in the City
Market Building for the operation of Paradiso Cuban Restaurant, on a month to
month basis, not to exceed 12 months. .
RECOMMENDED ACTION: Concurred in the request.
C-6 2009 Annual Report of the Architectural Review Board.
RECOMMENDED ACTION: Received and filed.
C-7 Reports of qualification of the Honorable Brenda S. Hamilton as a City
representative to the Blue Ridge Behavioral Healthcare, Board of Directors for a
term ending December 31, 2012; and Robert Lewis Leftwich as the City
representative to the Roanoke Valley Regional Cable Television Committee, to fill
the unexpired term of Carla Terry ending June 30,2011.
RECOMMENDED ACTION: Received and filed.
REGULAR AGENDA
5. PUBLIC HEARINGS:
a. Proposal of the City of Roanoke to place a deed of reservation on City
owned property to allow the placement of certain trail easements and
ingress/egress easements as part of the greenway in connection with the
Roanoke River Flood Reduction Project. Darlene L, Burcham, City Manager.
Adopted Ordinance No. 38713-020110. (7-0)
6
6. PETITIONS AND COMMUNICATIONS:
a. Presentation of the FY 2009 Performance Report. Tim Steller, Executive
Director, Blue Ridge Behavioral Healthcare, Spokesperson. (Sponsored by
the City Manager)
Remarks received and filed.
7. REPORTS OF CITY OFFICERS AND COMMENTS OF CITY
MANAGER:
a. CITY MANAGER:
BRIEFINGS: NONE.
ITEMS RECOMMENDED FOR ACTION:
1 . Acceptance and appropriation of funds in connection with the
Bulletproof Vest partnership Grant from the Bureau of Justice
Programs.
Adopted Resolution No. 38714-020110 and Budget Ordinance No. .
38715-020110. (7-0)
2. Acceptance and appropriation of funds in connection with the Virginia
Sexual and Domestic Violence Victim Fund Grant from the
Department of Criminal Justice Services.
Adopted Resolution No. 38716-020110 and Budget Ordinance No.
38717-020110. (7-0)
3. Acceptance of the Homeless Assistance Team Grant from the
Department of Housing and Urban Development; and
transfer/appropriation of funds.
Adopted Resolution No. 38718-020110 and Budget Ordinance No.
38719-020110. (7-0)
4. Authorization to grant a 15-foot wide easement to Verizon Virginia,
Inc., for installation of a communication system to serve William
Fleming High School and surrounding community.
Adopted Resolution No. 38720-020110. (7-0)
7
\
COMMENTS BY CITY MANAGER.
The City Manager reported on the snow removal that took place over
the week-end
b. DIRECTOR OF FINANCE:
1. Financial report for the month of December 2009.
Received and filed.
8. REPORTS OF COMMITTEES: NONE.
9. UNFINISHED BUSINESS: NONE.
10. INTRODUCTION AND CONSIDERATION OF ORDINANCES
AND RESOLUTIONS: NONE.
11. MOTIONS AND MISCELLANEOUS BUSINESS:
a. Inquiries and/or comments by the Mayor and Members of City Council.
Mayor Bowers called attention to the tragic incidents involving the
shootings in Appomattox, the death and subsequent recovery of the
body of Aveion Lewis, a two-year old toddler, and the discovery of the
body of Morgan Harrington, a Roanoke County resident. Council
Member Mason expressed appreciation for the list of projects as
presented by the City Manager, and requested that copies of the list be
forwarded to the Council appointed officers and other departments
deemed appropriate. Ms. Burcham expressed her gratitude to the Chief
of Police and law enforcement officers for the excellent work involved
in finding the remains of Little Aveion Lewis.
b. Vacancies on certain authorities, boards, commissions and committees
appointed by Council.
THE COUNCIL MEETING WAS DECLARED IN RECESS AT 4:10 P.M., FOR A
CLOSED MEETING IN THE COUNCIL'S CONFERENCE ROOM, ROOM 461,
FOURTH FLOOR, NOEL C. TAYLOR MUNICIPAL BUILDING.
THE COUNCIL MEETING RECONVENED AT 4:59 P.M., IN THE COUNCIL
CHAMBER.
CERTIFICATION OF CLOSED MEETING. (7-0)
8
Reappointed Philip H. Lemon and appointed Mike Woolwine (replaced Joel W.
Richert) as members of the Board of Zoning Appeals for terms ending
December 31, 2012.
Appointed Andrew Williams as a member of the Roanoke Public Library Board
to fill the unexpired term of C. Nelson Harris ending June 30, 2011.
Adjourned at 5:00 p.m.
9
CITY OF ROANOKE
OFFICE OF THE MAYOR
2J5 CHURCH AVENUE, S.w, SUITE 452
ROANOKE, VIRGINIA 24011-1594
TELEPHONE: (540) 853-2444
FAX: (540) 853-1145
DAVID A. BOWERS
Mayor
February 1, 2010
The Honorable Vice-Mayor and Members
of the Roanoke City Council
Roanoke, Virginia
Dear Members of Council:
This is to request a Closed Meeting to discuss vacancies on certain authorities, boards,
commissions and committees appointed by Council, pursuant to Section 2.2-3711 (A)(1),
Code of Virginia (1950), as amended.
DAB:ctw
Sincerely,
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, S.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: (540) 853-1138
City Web: www,roanokeva.gov
February 1,2010
~~."-,
The Honorable Mayor and Members
of City Council
Roanoke, Virginia
Subject: Request for closed meeting
Dear Mayor Bowers and Council Members:
This is to request that City Council convene a closed meeting for the discussion of
the award of a public contract involving the expenditure of public funds, and discussion
of the terms or scope of such contract, where discussion in an open session would
adversely affect the bargaining position or negotiating strategy of the public body,
pursuant to S Sec. 2.2-3711.A.29, of the Code of Virginia (1950), as amended.
DLB/lsc
c: William M. Hackworth, City Attorney
Ann Shawver, Director of Finance
Stephanie M. Moon, City Clerk
.
FY 2009-2010 I
Budget Issue Update
~.
ROANOKE
February 1,2010
FY 2010 Revenue Status
Projected Revenue Shortfall
Local Taxes ($7,366,000)
Other Local Revenue $64,000
Intergovernmental - State ($1,783,000)
Total Projected Revenue Shortfall ($9,085,000)
School Share of Projected Local Tax $2,537,945
Revenue Decline
Net Budget Shortfall ($6,547,055)
2
1
.
Expenditure Issues
· Additional Expenditure Issues - $1.952.330
· Worker Compensation - $640,000
· Chemicals Snow Removal - $198,230
· Recycling Contract - $75,000
· Electoral Board - $106,600
· Council Primary and Council Election
· Fire-EMS and E-911 Overtime - $125,600
· Motor Fuels - $110,000
· Vehicle Maintenance (Parts) - $332,000
· Miscellaneous Claims - $46,000
· Miscellaneous- $318,900
3
FY 2010 Budget Status
Projected Revenue Shortfall
Local Taxes ($7,366,000)
Other Local Revenue 64,000
Intergovernmental - State (1,783,000)
Total Projected Revenue Shortfall ($9,085,000)
School Share of Projected Local Tax $2,537,945
Revenue Decline
Additional Expenditure Issues ($1,952,330)
Revised Budget Shortfall ($8,499,385)
4
2
Strategies to Address Revenue Shortfall
and Expenditur~ Issues
· Previously Identified Strateaies - $6,699,781
· Budget Contingency - $1,010,887
· Motor Fuels Contingency - $384,596
· Hiring Freeze - $1,100,000
· Additional position turnover savings above
budget '
· Fleet Replacement - $1,600,000
· Technology Capital - $700,000
· OPEB Annual Required Contribution - $82,000
· Contribution lower than anticipated
· Debt Service - $269,780
· Lower than anticipated
5
Strategies to Address Revenue Shortfall
and Expenditure Issues
· Previously Identified Strateaies - (Continued)
· Street Paving - $298,738
· Unobligated funding
Juvenile Residential Detention - $588,310
· Based on average utilization
· Performance Agreement - $400,000
· IMD Performance Agreement
· Commonwealth Attorney and Sheriff - $265,470
· Based on State reduction initially identified
6
3
Program Reductions'
· Reduction options of 15% and 30% of unexpended
budget, with options linked to:
.. Specific expenditure accounts
· Program, Service, Business Activity
· Reduction Impact
· Excluded:
.. Regular salary and benefits
· Funding to outside agencies
· Transfers (Debt Service, GRTC, Market Building,
Civic Facilities, Capital Projects)
· Focus on curtailing expenditures for the current
fiscal year
7
Reductions - Administrative Overhead
· Total- $1,413,849
· Training and Travel, Suppl'ies, Equipment
Replacement, Publications and Subscriptions,
Uniforms, Dues and Memberships, Printing,
Professional Services, Records Management,
Postage
- Training/Travel - $184,092
- Maintenance Contracts - $120,339
- Supplies - $99,682
- Equipment - $94,966
- Wearing Apparel- $90,166
8
4
Reductions - Program
· Total - $1.270.307
· Juvenile Court Services - $12,000
· Reduction Hourly Staff Hours for Court
Expediter - $7,000
· Prevention Services - $5,000
· Jail Operations - $73,668
· Overtime - $3,000
· Food - $70,668
· Office of Communications - $66,800
· Clean and Green Marketing - $9,800
· Spring Isslle Citizen Magazine - $33,000
· Municipal Calendar - $24,000
9
Reductions - Program
· Planning, Building and Development - $22,983
· Neighborhood Improvement Grants - $4,781
· Welcome Wagon - $4,218
· Hourly Staff Citizen Service Center Desk $9,984
· Graffiti Abatement - $4,000
· Parks and Recreation - $86,665
· Parks and Greenway Planning - $8,245
· Extended Park Restroom Closing - $20,000
· Reduced Frequency Park Restroom Cleaning -
$5,935
· Eliminate Selected Spring Fertilization and
Weed Control - $986
· Contract Mowing - $2,250
· Park Maintenance Supplies - $7,400
· Athletic Field Maintenance. $3,000
10
5
Reductions - Program
· Parks and Recreation (continued)
· Greenway Maintenance - $3,300
· Hanging Baskets (Gateways and High Profile
Areas) - $2,575
· Night of Champions - $21,525
· Government in Action Tours - $2,500
· Aquatics Dive-In Movie Program - $300
· Reduction in Program Activities - $7,449
· Therapeutic Recreation Program Scholarships
- $1,200
11
Reductions - Program
· Juvenile Justice - $35,056
· Vacant Position- $19,439
· Reduction in use of hourly staff Iclient capacity
- $13,117
iI Program Activities - $2,500
· Social Services - $37,170
· General Relief - $15,000
· Emergency Relief - $20,000
· Misc. Program Activities - $2,170
12
6
Reductions - Program
· Police - $245,518
· Overtime
· Library - $41,195
· Publications and Subscriptions - $26,195
· Library Programs - $15,000
· Human Resources - $45,350
· Third Party Exit Interviews $3,000
· Volunteer Program - $15,000
· Diversity Initiative - $8,100
· Service Excellence - $4,500
· Suspend Leadership Development Training -
$14,750 (Provided by Ferrum College and
Radford University)
13
Reductions - Program
· Custodial Services - $27,795
· Contracted Window Cleaning
· Building Maintenance - $294,000
· Defer Planned HVAC Projects - $44,000
· Defer Planned Capital Maintenance Projects -$250,000
.. Fire-EMS - $26,107
· Reduce Hourly Staffing for Business Inspections
· Transportation - $98,000
· Bridge Repairs - $30,000
· Contracted Maintenance and Repair (curb, gutter,
sidewalk, storm drain and inlet, guardrail) - $15,000
· Supplies (mulch, seed, plant material) for Median and
Right of Way areas - $17,000
· Curb, Gutter, Sidewalk Repairs - $10,000
· Street, Drainage, and Erosion Control Repair - $10,000
· Traffic Signal Loop Detection and Equipment Repairs -
$16,000
14
7
.lI .' .' II
Reductions - Program
· Solid Waste Management - $100,000
· Collection of Bulk/Brush Items on Alternating
Weeks
· Change in Alley Collection Schedule
· Technology - $58,000
· Delay Implementation of Enhanced Telephone
Technology - $50,000
· Reduce Availability of Xerox Special Print
Services - $8,000
15
FY 2010 Budget Status
Total Projected Revenue Shortfall ($9,085,000)
Additional Expenditure Issues ($1,952,330)
Total Budget Issues ($11,037,330)
School Share of Projected Local Tax $2,537,945
Revenue Decline .
Budget Shortfall ($8,499,385)
Previously Identified Strategies to $6,699,763
Address Revenue Shortfall and Expenditure
Issues
Administrative Overhead/Program $2,684,156
Reductions
Total Identified Reductions $9,383,919
Net Available $884,534
16
8
;,"
(6ncf,nr No. ~ _
Proposed
Outdoor Food and Beverage
Vending Program
City Council Briefing
February 1, 2009
"If you want to seed a place with activity, put out food. I;' New York, at every plaza or set of
steps with a lively social life, you will almost invariably find a food vendor at the corner and a
knot of people around him - eating, schmoozing, or just standing. "
William H. Whyte
The Social Life of Small Urban Spaces (1980)
Status
· Outdoor vending is permitted on private property under
current ordinances.
· Current City Code does not provide for (and therefore
prohibits) street vending on public right-of-way or public
property.
· Other Virginia localities that have street vending
programs:
- Arlington
- Alexandria
- Charlottesville
- Norfolk
1
Proposed Program
Permit vending of food & beverages from
small mobile pushcarts on sidewalks,
parks, greenways, and other public
properties, subject to certain conditions.
Applicability
· Food and beverages only
· Public property or public right-of-way
· Does not apply to:
- Vending in the public market area within Church
Avenue, Salem Avenue, Jefferson Street, and
Williamson Road
- Vending otherwise authorized by an assemblv permit
2
Application for Permit
. The application fee and any annual permit fee established in fee
compendium
. Permits revocable by city manager
. The issuance of such permits shall be conditioned upon the permittee's
agreement to indemnify and hold harmless and provide insurance
certificate.
Application Process
.' Applicant proposes location ("vendina site")
· Applicant provides a Vendina Site Plan:
· The City may place conditions on the permit
3
Locations
· Permits issued for specific locations
· Eliqible Areas:
- Sidewalks
- Parks
- Greenways
- Other public properties
· 20 feet separation from assembly use,
restaurant, or outdoor dining area
Locations
· Only within the following zoninq districts:
- Downtown
- Commercial-General
- Commercial-Neighborhood
- Recreation and Open Space
- Institutional PUD
· Vendor shall comply with any request of a police officer
or other public safetv personnel to move or cease
vending activity in the case of an emergency
4
Operation
Hours
- Monday thru Thursday 7:00 am - 10:00 pm
Friday and Saturday: 7:00 am - 12:00 midnight
- Sunday 1 :00 pm - 10:00 pm
Cart removed when vending activity has ceased
. Permit rescinded when an area has been designated for a soecial event
with a valid assemblv permit
Rescinded during a sporting event in a public park or facility where vendors
have been authorized by the City to operate concessions '
. Vending site and 20-foot perimeter maintained free of trash. Vendor
provides a trash receptacle if a public trash receptacle is not located within
20 feet of the vending site, or if required as a condition of the permit
Operation
. The cart shall be attended at all times
No ooen fire or flame
No city eauioment or facilities used
. Vendina on Iv to oedestrians
No loudsoeaker or amolification device
No sian or other advertisina device other than a sign or graphic affixed to or
part of the cart or stand
5
Design of cart or stand
. The cart or stand shall be desi~ned soecificallv and solel~ for vendina food
or beveraae and be maintaine in good working order an appearance
. Stand or cart must be a device which is not required to be licensed and
registered by the Virginia Department of Motor Vehicles
. The cart or stand shall display a valid oermit from the Virginia Department of
Health
. Maximum dimension of a cart or stand shall be 8 feet in length, 5 feet in
width, and 9 feet in height, including roof or umbrella
Recommended fees
. $100 one-time application fee (per site) to cover review costs. This fee not
required when a permit is renewed.
. $250 per six-month period ($500 per year)
6
Other Regs and Levies
· Virginia Department of Health
· Permit for public assemblies
· Itinerant merchants and peddlers license
· Prepared food and beverage tax
· State/local sales taxes
Next Steps
· Review with stakeholders
· Draft detailed regulations
· Public Review/comment
'. Adoption by City Council
7
Questions & Discussion
8
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CountrySide
Tennis
Facility
Blue Ridge Tennis
Monday, February 01, 2010
. Roof & Gutters
Estimate
$46,000 - $50,000
This work eventually will have to be performed.
ACTION ITEM: Competitive bids should be obtained after other issues have been resolved.
. Ceiling Insulation
$120,000 - $122,000
As the report states - the replacement of insulation is
not a critical issue,
ACTION ITEM: This item should be deleted - this non-critical issue can be solved at
a later date by Blue Ridge Tennis without replacing the insulation.
. HV AC System
$100,000 -110,000
Air conditioning is not required (Warm weather tennis is
mostly outdoors). 50-60 degrees is sufficient - so that
players are not uncomfortable. The information we
have, is that the current heating units were in working
order. This info came from an Electrician that performed
work in the facility. Until the electrical power is restored
to the building, it seems that a proper evaluation of the
heating system status cannot be accurately determined,
ACTION ITEM: Restore Electricity to the building and obtain estimates from contractors.
. Electrical Systems
$11,000 - 13,000
It is our understanding that when this evaluation was
initiated, the power was restored to the building and
immediately a transformer "blew". Without electricity
it is so dark in the building, it is difficult to see how
any evaluation could be performed,
ACTION ITEM: We would like to request City Council to replace the transformer.
TOTAL COST
$277,000 - 295,000
2
CONCLUSION:
.
We would like to make a formal request to City Council to fix the transformer
.
We would like access to the building to obtain contractor evaluations and cost-
estimates
.
The roof repair must be done - only question is cost from competitive bids.
.
The total cost contained in the report can be reduced by, at least $120,000 to
$122,000. (Ceiling Insulation)
.
Blue Ridge Tennis has received tremendous support and offers of assistance
this project.
USTA
Youth Tennis Instructors
Youth Wellness Instructors
Neighborhood Association
Volunteer Workers
Grant Writers
. The CountySide Tennis facility is still a valuable City asset, and the cost to
reopen may not be as alarming as the original report.
. We believe that there are many avenues of financial assistance that would no.
cause the City to bear the complete burden.
. Blue Ridge Tennis is a willing partner to assist in reviving the CountrySide
facility, for the tennis community and the youth of Roanoke.
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CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, S.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: (540) 853-1138
City Web: www.roanokeva.gov
February 1, 2010
Honorable David A. Bowers, Mayor
Honorable Sherman p, Lea, Vice Mayor
Honorable M, Rupert Cutler, Council Member
Honorable Gwendolyn W, Mason, Council Member
Honorable AnitaJ. Price, Council Member
Honorable Court G. Rosen, Council Member
Honorable David B. Trinkle, Council Member
Dear Mayor Bowers and Members of City Council:
Subject: Request for a Public Hearing
on the Conveyance of City-
Owned Property for Hurt Park
Revitalization Purposes
Background:
Since 1982, the City of Roanoke has held title to a parcel of vacant land on 14th
Street, SW, (tax no, 1211105; current assessed value $3,200), in a residential area
of the Hurt Park neighborhood. This property, which is within the areas where
revitalization efforts are underway, is suitable for single-family housing
development, The City desires to transfer title to Habitat for Humanity in the
Roanoke Valley (Habitat) for such development in accordance with the terms of a
subgrantee agreement previously entered into between the City and Habitat using
funds granted to the City by the U,S, Department of Housing and Urban
Development ("HUD") for this purpose,
Considerations:
It is the intent of the City to gift this property to Habitat. The deed to be
prepared by the City Attorney's office will stipulate that the property must be
developed as further defined in the subgrantee agreement between the parties for
single-family housing for homeownership as part of the present Hurt Park
revitalization efforts. The deed will further stipulate that, if not developed for
such purposes by the end date of the Subgrantee agreement with Habitat for its
Hurt Park revitalization activities, title will revert back, without cost, to the City,
Honorable Mayor and Members of City Council
February 1, 2010
Page 2
The end date of the Habitat Subgrantee agreement currently in effect is December
31, 2011; however, this date may be extended should the number of housing
units to be produced increase or because of extenuating circumstances beyond
Habitat's control. When developed, the annual property tax return to the City is
anticipated to be approximately $1 ,200, recouping the value of the land conveyed
in th ree years.
Recommended Action:
Schedule a public hearing to be held Tuesday, February 16, 2010, at 7:00 p.m. on
the above matter.
Respectfully submitted,
,
Darlene L. Bur
City Manager
DLB/feb
c: Stephanie M. Moon, City Clerk
William M. Hackworth, City Attorney
Ann H. Shawver, Director of Finance
R. Brian Townsend, Assistant City Manager for Community Development
Thomas N. Carr, Director of Planning, Building and Development
Frank E. Baratta, Budget Team Leader
CM10-00016
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, S.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: (540) 853-1138
City Web: www.roanokeva.gov
February 1, 2010
Honorable David A. Bowers, Mayor
Honorable Sherman p, Lea, Vice Mayor
Honorable M. Rupert Cutler, Council Member
Honorable Gwendolyn W. Mason, Council Member
Honorable AnitaJ, Price, Council Member
Honorable Court G. Rosen, Council Member
Honorable David B, Trinkle, Council Member
Dear Mayor Bowers and Members of City Council:
Subject: Request Public Hearing to
Renew Lease for Nuts &
Sweet Things
Background:
Georgia R. Crump, d/b/a Nuts & Sweet Things, has leased approximately
290 square feet of space located in the City Market Building at 32 Market
Square, Roanoke, Virginia 24011, The lease under which Mrs, Crump
currently operates will expire on February 28, 2010. Mrs. Crump has
expressed a desire to continue leasing this space on a month to month
lease not to exceed twelve (12) months, commencing March 1, 2010. A
public hearing is required to consider this lease term,
Recommended Action:
Authorize the scheduling and advertising of this matter for a public
hearing on February 16, 2010 at 7:00 pm,
Darlene L. B cham
City Manager
Honorable Mayor and Members of City Council
February 1, 2010
Page 2
DLB/c1t
c: Stephanie M. Moon, City Clerk
William M, Hackworth, City Attorney
Ann H. Shawver, Director of Finance
R. Brian Townsend, Asst. City Manager for Community Development
Robert B. Ledger, Manager, Economic Development
Cassandra L. Turner, Economic Development Specialist
Joshua L. Mabrey, Accountant/Accounts Receivable
CM10-00019
; ....~ ~" r~ <:<
~ :{ . __:w ,
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, S.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: (540) 853-1138
City Web: www,roanokeva,gov
February 1, 2010
Honorable David A. Bowers, Mayor
Honorable Sherman P. Lea, Vice Mayor
Honorable M. Rupert Cutler, Council Member
Honorable Gwendolyn W. Mason, Council Member
Honorable Anita j. Price, Council Member
Honorable Court G, Rosen, Council Member
Honorable David B, Trinkle, Council Member
Dear Mayor Bowers and Members of City Council:
Subject: Request Public Hearing to Renew
Lease for Zorba's in City Market
Building
Background:
Adel Eltawansy d/b/a Zorba's, has leased approximately 210 square feet of
space located in the City Market Building at 32 Market Square, Roanoke,
Virginia 24011. The lease under which Mr. Eltawansy currently operates will
expire on February 28, 2010. Mr. Eltawansy has expressed a desire to continue
leasing this space on a month to month lease not to exceed twelve (12) months,
commencing March 1, 2010, A public hearing is required to consider this lease
term.
Recommended Action:
Authorize the scheduling and advertising of this matter for a public hearing on
February 16, 2010 at 7:00 pm.
Respectfully submitted,
Darlene L. Bur
City Manager
Honorable Mayor and Members of City Council
February 1, 2010
Page 2
DLB/c1t
c: Stephanie M. Moon, City Clerk
William M. Hackworth, City Attorney
Ann H. Shawver, Director of Finance
R, Brian Townsend, Assistant City Manager for Community Development
Robert B. Ledger, Manager, Economic Development
Cassandra L. Turner, Economic Development Specialist
Joshua L. Mabrey, Accountant! Accounts Receivable
CM 10-00021
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, S.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: (540) 853-1138
City Web: www.roanokeva.gov
February 1, 2010
Honorable David A. Bowers, Mayor
Honorable Sherman p, Lea, Vice Mayor
Honorable M. Rupert Cutler, Council Member
Honorable Gwendolyn W, Mason, Council Member
Honorable AnitaJ. Price, Council Member
Honorable Court G. Rosen, Council Member
Honorable David B. Trinkle, Council Member
Dear Mayor Bowers and Members of City Council:
Subject: Request Public Hearing to
Renew Lease for Burger in
the Square in City Market
Building
Background:
Louis and Anita Wilson, owners and operators of BIS, Inc. (Burger in the Square)
have leased approximately 462 square feet of space located in the City Market
Building at 32 Market Square, Roanoke, Virginia 24011. The lease under which
Mr. and Mrs, Wilson currently operate will expire on February 28, 2010. The
Wilson's have expressed a desire to continue leasing this space on a month to
month lease not to exceed twelve (12) months, commencing March 1, 2010. A
public hearing is required to consider this lease term,
Recommended Action:
Authorize the scheduling and advertising of this matter for a public hearing on
February 16, 2010 at 7:00 pm,
Darlene L. Bu
City Manager
Honorable Mayor and Members of City Council
February 1, 2010
Page 2
DLB/c1t
c: Stephanie M, Moon, City Clerk
William M, Hackworth, City Attorney
Ann H. Shawver, Director of Finance
R. Brian Townsend, Assistant City Manager for Community Development
Robert B. Ledger, Manager, Economic Development
Cassandra L. Turner, Economic Development Specialist
Joshua L. Mabrey, Accountant/Accounts Receivable
CM10-00022
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, S.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: (540) 853-1138
City Web: www,roanokeva,gov
February 1 , 2010
Honorable David A. Bowers, Mayor
Honorable Sherman p, Lea, Vice Mayor
Honorable M. Rupert Cutler, Council Member
Honorable Gwendolyn W, Mason, Council Member
Honorable Anita J. Price, Council Member
Honorable Court G. Rosen, Council Member
Honorable David B, Trinkle, Council Member
Dear Mayor Bowers and Members of City Council:
Subject: Request Public Hearing to
Renew Lease for Paradiso
Cuban Restaurant in City
Market Building
Background:
Juan E. Garcia, d/b/a Paradiso Cuban Restaurant, has leased
approximately 190 square feet of space located in the City Market
Building at 32 Market Square, Roanoke, Virginia 24011, The lease under
which Mr. Garcia currently operates will expire on February 28, 2010. Mr.
Garcia has expressed a desire to continue leasing this space on a month
to month lease not to exceed twelve (12) months, commencing March 1,
2010, A public hearing is required to consider this lease term,
Recommended Action:
Authorize the scheduling and advertising of this matter for a publiC
hearing on February 16, 2010 at 7:00 pm.
Respectfully submitted,
Darlene L. B rcham
City Manager
Honorable Mayor and Members of City Council
February 1, 2010
Page 2
DLB/dt
c: Stephanie M. Moon, City Clerk
William M, Hackworth, City Attorney
Ann H, Shawver, Director of Finance
R. Brian Townsend, Asst. City Manager for Community Development
Robert B. Ledger, Manager, Economic Development
Cassandra L. Turner, Economic Development Specialist
Joshua L. Mabrey, Accountant/Accounts Receivable
CM10-00018
CITY OF ROANOKE
PLANNING BUILDING AND DEVELOPMENT
215 Church Avenue, S.W" Room 166
Roanoke, Virginia 24011
Telephone: (540) 853-1730 Fax: (540) 853-1230
E-mail: planning@roanokeva.gov
Architectural Review Board
Board of Zoning Appeals
Planning Commission
February 1, 2010
Honorable David A. Bowers, Mayor
Honorable Sherman P. Lea, Vice Mayor
Honorable Gwendolyn W. Mason, Council Member
Honorable Rupert Cutler, Council Member
Honorable Anita J. Price, Council Member
Honorable Court G. Rosen, Council Member
Honorable David B. Trinkle, Council Member
Dear Mayor Bowers and Members of City Council:
Subject:
2009 Annual Report of the Architectural Review Board
(ARB)
I am pleased to provide this report on the Board's activity, accomplishments, and
attendance for calendar year 2009.
ARB Reviews
The level of activity in the historic districts during 2009 was steady, despite the
continued economic downturn. Staff and the ARB considered a total of 283
cases. Of those cases, 81 were heard by the ARB, and 202 were approved
through the administrative approval process or through in-kind repair
/replacement approval. A detailed list of Certificates of Appropriateness is
attached.
New bylaws adopted in March 2008 implemented two best practices to improve
the functioning of the Board. First, the types of work eligible for administrative
approval were expanded -- 11 new items were added to the H-2 Administrative
Approval list. This change led to a large number of projects approved through
this fast track approval process, which typically takes three days or less. The
attached chart shows the breakdown of cases that were heard by the Board,
approved administratively, or approved as in-kind repair/replacement. In 2008
and 2009 the percentage of cases going to the ARB was 27% while in the two
prior years the percentage was 36%. This streamlining has had a tangible
impact.
The second change was the adoption of a consent agenda and a new meeting
procedure. These changes have led to shorter meetings and less time for
applicants to wait for their cases to be called.
Typically, five to seven cases are appealed to City Council each year. However,
only three appeals were filed in 2009.
The highlights of the past year were the endorsement of the Preservation Work
Plan, an internal document to guide future preservation activities, by the
Architectural Review Board and Planning Commission, and the increased level of
educational and outreach opportunities created for citizens, owners of historic
property, contractors, and developers.
EducationlTraininq
Staff included an education and outreach section in the Preservation Work Plan,
which was used to leverage Certified Local Government grant funds to support a
two-day Preservation Workshop Series. The workshops were advertised to
property owners, contractors, housing organizations, neighborhood
organizations, and ARB members and provided basic information on
preservation issues such as the benefits of historic wooden windows, how to
maintain a 15-year paint job, and the benefit of historic preservation. The
workshops were held May 15 - 16, 2009 at the Claude Moore Education
Complex. Additionally, staff leveraged Certified Local Government and National
Trust for Historic Preservation grant funds to conduct a three-day intensive
hands-on Window Restoration College at 543 Day Avenue, S.W. During the
Window College, the 11 participants learned skills that allowed them to perform
safe lead paint removal and the overall restoration of five (5) double-hung wood
windows. Workshop participants included homeowners who wished to
understand how to undertake similar repairs on their own homes and contractors
who wished to provide these services to other residents.
Staff has also partnered with Old Southwest, Inc. to begin a series of articles in
their monthly newsletter. Articles will include discussions on how to work with the
ARB, the myths of wood windows, alternate energy sources in the historic
districts, and specific articles on architectural styles and characteristics, such as
porches, and metal roofs.
Activities for 2010
Staff continues efforts to increase awareness of the historic district requirements
through annual spring mailings to all property owners in the historic districts and
all contractors in the Roanoke Valley. The Department of Real Estate Valuation
also sends notices to all new property owners in the historic districts.
Staff and the ARB plan to begin review of the current design guidelines which
have been in use since 2007, this summer. The guidelines may be revised, as
appropriate, to address concerns with the current guidelines that have been
identified and to add features that were not considered in 2007 (e.g., solar
panels). Staff and the ARB will also review recent applications and decide if
additional activities can be considered for administrative approval.
ARB and staff intend to identify options for additional hands-on workshops this
year, pending available grant funding.
In closing, the caseloads of staff and ARB demonstrate that people are
continuing to invest in and add value to Roanoke's historic districts and staff and
the ARB continue to work with residents to make the historic overlay operate as
effectively as possible. We are committed to continue in our role to facilitate this
investment and ensure that Roanoke's historic downtown and neighborhoods are
appropriately protected and preserved.
Respectfully submitted,
13()(J;a~J16:1i::J
Barbara Botkin, Chair
Architectural Review Board
cc: Darlene L. Burcham, City Manager
William M. Hackworth, City Attorney
Steven J. Talevi, Assistant City Attorney
Stephanie Moon, City Clerk
Tom Carr, Director, Planning Building and Development
Erica J. Taylor, Agent, Architectural Review Board
Architectural Review Board Cases
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2006
2007
2008
2009
Year
o Administrative
Approvals
1!11 ARB Approvals
.In-Kind
Repair/Replacement
Approvals
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Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, BRENDA S. HAMILTON, do solemnly affirm that I will support the
Constitution of the United States of America and the Constitution of the
Commonwealth of Virginia, and that I will faithfully and impartially discharge
and perform all the duties incumbent upon me as a City Representative to the
Blue Ridge ~ Behavioral Healthcare, Board of Directors, for a term ending
December 31, 2cJi according to the best of my ability (So help me God). '
Subscribed and sworn to before me this f!T~ay o~ 2010.
BRENDA S. HAMILTON, CLERK OF THE CIRCUIT COURT
~
DEPUTY CLERK
, ,
L:\CLERK\DA T A \CKEWI \oath and leaving service\Blue Ridge Behavioral' Healthcare\Brimda Hamilton oath let.doc
,
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Robert Lewis Leftwich, do solemnly affirm that I will support the
Constitution of the United States of America and the Constitution of the
Commonwealth of Virginia, and that I will faithfully and impartially discharge
and perform all the duties i'ncumbent upon me as the City representative to the,
Roanoke Valley Regional Cable Television Committee, to fill the unexpired term
of Carla Terry ending June 30, 2011, according to the best of my ability (So help
me God).
Subscribed and sworn to before me th~6~ay o~ 201 O.
BRENDA S. HAMltTON, CLERK OF THE CIRCUIT COURT
BY ~ ~ . DEPUTY CLERK
, I
L:\CLERK\DA T A \CKEW1 \oath and leaving service\Roanoke Valley Regional Cable Television Committee\Robert L Leftwich unexpired term
630 201 Ldoc
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, S.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: (540) 853-1138
City Web: www.roanokeva,gov
February 1, 2010
The Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Mayor and Members of Council:
I would like to sponsor a request from Tim Steller, Executive Director of
Blue Ridge Behavioral Healthcare to present to City Council a status
report on the agency, focusing on services to the citizens of Roanoke and
thanking members of Council for their support.
Respectfully submitted,
Darlene L. Bur
City Manager
c: City Attorney
Director of Finance
City Clerk
Blue Ridge
Behavioral
Healthcare
Daniel R. O'Donnell Chairman
Daniel E. Karnes Vice Chairman
Bruce N. Thomasson Treasurer
Dana Barnes Lee Secretary
Executive Director
Tim Steller
January 26, 2010
Ms, Darlene Burcham, City Manager
City of Roanoke
215 Church Avenue SW
Roanoke, VA 24011
Re: February 1st City Council Meeting
Dear Ms. Burcham:
Thank you for sponsoring my appearance at the upcoming City Council meeting to
speak on behalf of Blue Ridge Behavioral Healthcare.
We appreciate the opportunity to thank members of Council for their ongoing
support, and to share a brief status report on your Community Services Board.
Enclosed is a page from our FY 2009 Performance Report that pertains specifically
to the City of Roanoke.
Summarized for Council's review on a single sheet are Client counts, counts of the
Services rendered, and total Costs associated with each type of service. We hope
this statistical information will be of interest to you, and of course, I will be happy to
entertain any questions Council members might have,
Thanks again for allowing Blue Ridge a few minutes on the agenda, I look forward
to the meeting.
Tim Steller
Executive Director
Enclosure
Executive Offices 301 Elm Avenue SW Roanoke, Virginia 24016-4001 (540) 345-9841 Fax (540) 345-6891
The Community Services Board serving the Cities of Roanoke and Salem, and the Counties of Botetourt, Craig and Roanoke
Blue Ridge Behavioral Healthcare
Unduplicated
Client Count Number of Units of Total Costs of
(bv Service) Units Service Services
IMental Health ServIces
Acute Psych IP 88 434 BD 357,228
Outpatient Services 1,644 23,651 SH 3,329,263
Case Management Services 1,219 38,152 SH 2,400,817
Assertive Community Treatment 56 6,556 SH 697,567
Day Treatment! Partial Hospitalization 235 75,568 DSH 1,440,814
Rehabilitation 40 22,847 DSH 357,295
Highly Intensive Residential 3 997 BD 234,830
Residential Crisis Stabilization 138 896 BD 395,629
Intensive Residential Services 2 730 BD 192,131
Supervised Residential 8 1,192 BD 39,654
SUDDortive Residential Services 95 19204 SH 1,285,441
MH Subtotal 3528 190 227 $10.730,669
Mental Retardation Services
Case Management Services 374 14,773 SH 951,794
Rehabilitation 71 15,885 DSH 284,631
Sheltered Employment 3 286 DoS 7,235
Individual Supported Employment 18 462 SH 22,205
Intensive Residential Services 13 3,701 BD 841,789
Supervised Residential Services 4 1,370 BD 235,215
SUDDortive Residential 1 0 SH 0
MR Subtotal 484 36 477 $2.342.869
Substance Abuse Services
Community Based SA Med Detox 21 64 BD 49,231
Outpatient Services 553 9,703 SH 715,777
Case Management Services 39 1,205 SH 171,887
Day Treatment Services 52 6,078 DSH 125,929
Residential Crisis Stabilization 201 1,327 BD 119,826
Intensive Residential 125 3,088 BD 520,725
Jail-Based Habilitation 93 7545 BD 176 783
SA Subtotal . 1,084 29.010 $1 880158
Services Outside of Proaram Area
Emergency Services 1,158 9,284 SH 956,325
Consumer Monitoring Services 84 1,513 SH 125,038
Assessment and Evaluation Services 1,173 2,801 SH 157,002
Earlv Intervention Services 10 60 SH 4986
Outside Subtotal 2425 13658 " $1' 243 351
Prevention Services
MH Prevention Ser\iices - 1,849 PH
SA Prevention - 6465 PH
Prevention SubtotaL' - 8314 $0
Grand Total 7,521 277,686 16,197,047
FY 2009 Local Tax Share $448,890
'....I...~al...ClO.llar '.' ..,iri,.. ;e "i ".,'.". i' i, " ie"'i"i.;
*
Units of Service: SH=Service Hour, DSH=Day Support Hour, DoS=Day of Service, BD=Bed Day, PH= Prevention Hour
* Prevention costs are not included in the 'Service value per local dollar' calculation.
Report to the Roanoke City Council
I
Ladies and Gentlemen of City Council:
Thank you for the opportunity to present a report on the work of Blue Ridge
Behavioral Healthcare. '
Blue Ridge is a Community Services Board established by the cities of Roanoke
and Salem, and the counties of Botetourt, Craig and Roanoke.
Virginia law specifies that a Community Services Board functions as the single
point of entry into publically funded mental health, mental retardation and
substance abuse services, Further, we are directed by the State to prioritize our
mental health services to those persons with serious conditions, meaning those
with a major mental disorder causing significant limitations in functioning and
requiring services for an extended duration.
With progressively designed services and modern medications, community-based
programs are now the preferred and successful avenues to recovery for persons
with a mental disease, Where in the past State mental facilities were the "safety
net" for these folks, today Community Services Boards ,provide a community-based
component of the safety net.
By maximizing the use of resources made available to us, we are able to provide
services directed to each of these disability groups, Emergency and case
management are the core services. Emergency response may provide alternative
interventions to hospitalization, and case management assures that clients receive
the services they need,
Other services provided include crisis stabilization, detoxification, outpatient, day
treatment, assertive community treatment, intensive case management, residential,
and jail-based services.
We have been active participants with local efforts related to the Comprehensive
Services Act for At-Risk Youth or "CSA". The goal of the CSA program is to meet
the needs of children and young people involved with multiple agencies including
schools, social services, juvenile justice and Community Services Boards by
keeping them with their families if possible and keeping them in our community for
sure, These efforts have the potential to reduce local costs by utilizing community
services as opposed to residential treatment programs that were often located out
of our area,
We also work on the other end of these problems, with prevention programming,
Working with our schools and after-school programs, evidence-based activities are
conducted aimed at reducing the incidence of substance abuse and mental illness.
We have provided a detailed report showin.g specific services provided to Roanoke
City residents in FY2009. You can see that we served 3,528 persons with amerital
illness, 484 with an intellectual disability (mental retardation), 1,084 with a
substance abuse disorder and 2,425 others with services not specific to a particular
disability. For your infOni1ation, we served a total of 11,897 persons from our entire
service area,
In closing, I want to recognize and thank the City of Roanoke appointees currently
serving on our Board of Directors; Ms. Paula Prince, Mr. Vincent Dabney, and our
newest member, Ms. Brenda Hamilton. And finally, I want to thank Roanoke City
Council for its continuing support for the workwe do.
I would be happy to respond to any questions you might have.
\..
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
STEPHANIE M. MOON, CMC E-mail: clerk@roanokeva.gov
City Clerk
JONATHAN E. CRAFT
Deputy City Clerk
CECELIA T. WEBB
Assistant Deputy City Clerk
May 11, 2010
Tim Steller, Executive Director
Blue Ridge Behavioral Healthcare
301 Elm Avenue, S. W.
Roanoke, Virginia 24016-4001
Dear Mr. Steller:
This is to advise you that Brenda S. Hamilton has qualified as a City representative
to the Blue Ridge Behavioral Healthcare Board of Directors for a term commencing
January 1, 2010 and ending December 31, 2012.
Sincerely,
.~O'n'I'JJOtV
Stephanie M. Moon, CMC
City Clerk
L:\CLERK\DA T A \CKSMI \Oaths\Blue Ridge Behavioral Healthcare\Brenda Hamilton qualification. doc
,>
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, BRENDA S. HAMILTON, do solemnly affirm that I will support the
Constitution of the United States of America and the Constitution of the
Commonwealth of Virginia, and that I will faithfully and impartially discharge
and perform all the duties incumbent upon me as a City Representative to the
Blue Ridge _ Behavioral Healthcare, Board of Directors, for a term ending
December 31 , 2~ according to the best of my ability (So help me God). .
Subscribed and sworn to before me this f/Tttctay o~ 2010.
BRENDA S. HAMILTON, CLERK OF THE CIRCUIT COURT
~
DEPUTY CLERK
. ,
L:\CLERK\DATA\CKEWI\oath and leaving service\Blue Ridge Behavioral'Healthcare\Brenda Hamilton oath let.doc
..
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerk@roanokeva.gov
JONATHAN E. CRAFT
Deputy City Clerk
CECELIA R. WEBB
Assistant Deputy City Clerk
STEPHANIE M. MOON, CMC
City Clerk
May 11, 2010
Elaine A. Bays, Director
RVTV
541 Luck Avenue, S. W., Suite 145
Roanoke, Virginia 24016
Dear Ms. Bays:
This is to advise you that Robert Lewis Leftwich has qualified as a City
representative to the Roanoke Valley Regional Cable Television Committee, to fill
the unexpired term of Carla Terry ending June 30, 2011.
Sincerely,
~m.h1~
Stephanie M. Moon, CM~
City Clerk
L:\CLERK\DA T A \CKSM I \Oaths\Roanoke Valley Regional Cable Television Committee\Robert Lewis Leftwich qualification. doc
, ,"
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Robert Lewis Leftwich, do solemnly affirm that I will support the
Constitution of the United States of America and the Constitution of the
Commonwealth of Virginia, and that I will faithfully and impartially discharge
and perform all the duties incumbent upon me as the City representative to the
Roanoke Valley Regional Cable Television Committee, to fill the unexpired term
of Carla Terry ending June 30, 2011, according to the best of my ability (So help
me God).
Subscribed and sworn to before me th~6~ay o~ 2010.
BRENDA S. HAMILTON, CLERK OF THE CIRCUIT COURT
BY ~ ~ ,DEPUTY CLERK
. . /
L:\CLERK\DATA\CKEWl\oath and leaving service\RoanokeValley Regional Cable Television Committee\Robert L. Leftwich unexpired term
6 30 20l1.doc
Cf)G
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 1st day of February, 2010.
No. 38713-020110.
AN ORDINANCE authorizing execution ofa deed of reservation for City-owned property
designated as Tax Map Numbers 1322024, 1420101R, 1420102R, 1420103R, 1420104R and
1321501R, to allow the placement ofcertain trail easements and ingress/egress easements as part of
the greenway from the Memorial Bridge to Bridge Street in connection with the Roanoke River
Flood Reduction Project, upon certain terms and conditions; and dispensing with the second reading
of this ordinance by title.
WHEREAS, a public hearing was held February 1, 2010,pursuantto SS 15.2-1800 and 1813,
Code of Virginia (1950), as amended, at which hearing all parties in interest and citizens were
afforded an opportunity to be heard on the proposed deed of reservation.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that:
1. The City Manager and City Clerk are authorized to execute and attest, respectively, in
form approved by the City Attorney, the necessary documents to record a deed of reservation for
City- owned property designated as Tax Map Numbers 1322024, 1420101R, 1420102R, 14201 03R,
1420104R and 1321501R, to allow the placement of certain trail easements and ingress/egress
easements as part of the greenway from the Memorial Bridge to Bridge Street in connection with the.
Roanoke River Flood Reduction Project, upon the terms and conditions set forth in the City
Manager's letter to Council dated February 1, 2010.
2. Pursuant to Section 12 of the City Charter, the second reading of this ordinance by
title is hereby dispensed with.
ATTEST:
~M.~
City Clerk.
2
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C. Taylor Municipal Building :'~:.
215 Church Avenue, S.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: (540) 853-1138
City Web: www.roanokeva,gov
" .'
,
February 1, 2010
Honorable David A. Bowers, Mayor
Honorable Sherman P. Lea, Vice Mayor
Honorable M. Rupert Cutler, Council Member
Honorable Gwendolyn W. Mason, Council Member
Honorable AnitaJ, Price, Council Member
Honorable Court G, Rosen, Council Member
Honorable David B. Trinkle, Council Member
Dear Mayor Bowers and Members of City Council,
Subject: Public Hearing/Deed of
Reservation on City Parcels for
Construction of a Greenway Trail
from Memorial Bridge to Bridge
Street
Background:
The City and U,S. Army Corps of Engineers (USACE) are preparing documents
for a February invitation to bid for the construction of a greenway trail from
Memorial Bridge to Bridge Street in connection with the Roanoke River Flood
Reduction Project. As part of the Local Cooperation Agreement with the U.S.
Army Corp 'of Engineers, the City must reserve perpetual ingress/egress and
trail easements on certain City-owned parcels to allow the placement and
maintenance of certain trail improvements,
Considerations:
The Deed of Reservation for the Roanoke River Flood Reduction Project will limit
the use of approximately 16,962 square feet on tax map parcel #1322024, and
limit the use of approximately 1,3485 acres of land on tax map parcels
#1420101R, #1420102R, #1420103R, #1420104R, and #1321501R, in
perpetuity, all of which are City-owned parcels,
Honorable Mayor and Members of City Council
February 1, 2010
Page 2
The Deed of Reservation will be substantially similar to the draft Deeds attached
to this letter, which Deeds are to be approved as to form by the City Attorney.
Recommended Action:
Authorize the City Manager to execute and record, and the City Clerk to attest,
respectively, on behalf of the City of Roanoke, a Deed of Reservation
substantially similar to the ones attached to this letter, and any documentation
required by the USACE and to take further action and execute such other
documents as may be nec:essary for USACE approval of the flood reduction
project, with such documents to be approved as to form by the City Attorney,
Respectfully submitted,
Darlene L. Bu cham
City Manager
DLB/LEP/lmb
c: Stephanie M, Moon, City Clerk
William M. Hackworth, City Attorney
Ann H. Shawver, Director of Finance
Robert K. Bengtson, PE, Director of Public Works
Philip C. Schirmer, PE, LS, City Engineer
CM 10-00025
Exemption claimed: Grantor and Grantee are exempted from recordation
taxes and fees pursuant to SS58.1-811A(3), (C)(3) and (C)(4), Code of Virginia,
Prepared by the Office of City Attorney
Official Tax No. 1322024
THIS DEED OF RESERVATION, is entered into this _day of
2010, by the CITY OF; ROANOKE, VIRGINIA, a municipal corporation organized and existing
under the laws of the Commonwealth of Virginia ("City"), Grantor on behalf of itself
WIT N E SSE T H:
WHEREAS, the City is currently the owner of certain property located in the City of Roanoke
and shown on the easement plats referenced below; and
WHEREAS, the City desires to reserve an easement for a trail easement and an ingress
easement, in connection with the Roanoke River Flood Reduction Project, across the property.
. NOW, THEREFORE, the City does hereby reserve unto itself its successors and assigns, the
following described right and easement to-wit:
A perpetual RIpHT and TRAIL AND INGRESS/EGRESS EASEMENT to construct,
install, improve, operate, inspect, use maintain, and repair or replace a greenway, in connection with
the Roanoke River Flood Reduction Project ("Project"), together with all appurtenant structures
thereto and channel improvement works thereon, including without limitation the right:
1. To clear, cut, fell, remove and dispose of any and all timber, trees, underbrush,
buildings, improvements and/or other obstructions therefrom;
2, To enter onto the hereinafter described easement area with personnel, vehicles and
equipment;
3. To excavate, dredge, make bench cuts upon, cut away, and remove any or all land
within said easement, and to place thereon dredge or spoil material;
4. To use from the easement area earth, rock, sand, gravel, and any other
material for the construction, maintenance and repair of embankments and
appurtenant structures;
5. To make all necessary earth fills;
6. To relocate any existing drainage pipes or structures currently within the
easement area being granted, to the Grantor's land outside ofthis easement
area;
7. To construct, maintain, repair operate, and replace any flood control walls,
levees or similar structures including any and all appurtenances and related
improvements;
8. To construct, maintain, operate, inspect and repair or replace a drainage
system and related improvements including slope(s), if applicable;
9. To grade and slope the easement area; and
10. For such other purposes as may be necessary in connection with said flood
control purposes;
upon, over, under and across a portion ofthat certain real property of Grantor lying and being
in the City of Roanoke, Virginia, described collectively as (the "Property") and more
particularly described as follows, to-wit:
Tax Map No. 1322024
A NEW VARIABLE WIDTH RESERVATION EASEMENT over
certain parcels of real estate containing 16, 392 square feet, more or
less, as more particularly shown on a plat entitled, "Roanoke River
Flood Reduction Project Showing a Reservation Easement Across
Tax No. 1322024 Property of the City of Roanoke, Virginia (D.B. 432,
pg, 305) Situated Adjacent to Memorial Ave, S.W." prepared by
Lumsden Associates, PC, dated January 15, 2010, on file in the
Office of the City Engineer, in the Clerk's Office for the Circuit Court
for the City of Roanoke, Virginia, in Map Book
Page , which is incorporated by reference herein; and
It is expressly understood by Grantor that the foregoing easement rights may be exercised
L:IENGINEERINGICOMMONlADMINISTRA TIVE DIVISIONlCOUNCIL REPORTSIPUGHI020 110 D-RESER V A TIONDEE 1322024R,DOC
by the Grantor and any agents of Grantor, including but not limited to the United States Army
Corps of Engineers, and that-Grantor and/or its agents shall have the right to inspect the easement
herein granted and to cut, clear; and remove all undergrowth, obstructions, or improvements lying
within, upon, or adjacent to said easement, that in any way endanger or interfere with the proper
use ofthe same. The Grantor covenants that no building, structure, pavement or sidewalks,
fence, trees and shrubbery, or other improvements of any kind whatsoever shall be erected upon
or within the easement herein granted or placed in such location as to render said easement
inaccessible.
The Grantor acknowledges that the plans for the Roanoke River Flood Reduction Project
(the "Project") as they affect the Property have been fully explained to Grantor or Grantor's
authorized representative. The Grantor acknowledges that no representations have been made
regarding the scope of flood reduction that the Property will enjoy as a result of the Project, and
said reduction in flooding shall in no way constitute consideration for this grant of easement. The
easement herein granted is in addition to, and not in lieu of, any easement or right of way now in
existence or which may be acquired in the future. Grantor agrees that nothing herein shall be
deemed to constitute a waiver or modification of sovereign immunity or other similar protection
enjoyed by Grantor.
The Grantor hereby represents and warrants to the best of Grantor's knowledge that:
(1) There are no abandoned wells, agricultural drainage wells, solid waste disposal
areas or underground storage tanks located in or about the property;
(2) There is and has been no hazardous waste stored? generated, treated, transported,
installed, dumped, handled or placed in or about the Property;
(3) At no time have any federal or state hazardous waste cleanup funds been expended
with respect to any ofthe Property;
L:IENGINEERINGICOMMONlADMINISTRA TIVE DIVISIONlCOUNCIL REPORTSIPUGHl020 110 D-RESERV A 110NDEEI 322024R,DOC
(4) There has never been any solid Wl1ste disposal site or underground storage tank
located in, on or about the Property, nor has there been any release from any
underground storage tank on real property contiguous to the property which has
resulted in any hazardous substance coming in contact with the Property.
(5) The Grantor has not received any directive, citation, notice, letter or other
communication, whether written or real, from the Environmental Protection
Agency, the Virginia Department ofEnvironment!ll Quality,. any other
governmental; agency with authority under any Environmental Laws or any other
person or entity regarding the release, disposal, discharge or presence of any
hazardous waste on the Property, or any violation of any Environmental Laws; and
(6) To the best of Grantor's knowledge, neither the Property nor any real property
contiguous to the Property nor any predecessors in title to the Property are in
violation of or subject to any existing, pending or threatened investigation or
inquiry by any governmental authority or to any removal or remedial obligations
under any Environmental Laws.
Grantor is relying on the foregoing representations and warranties in its reservation of this
easement, and the environmental indemnifications set forth in the following paragraph shall
survive the execution and recording of this deed. In addition, the foregoing representations and
warranties in this deed shall not be affected by any study, investigation or inspection of the
Property by the Grantor or Grantor's agents.
The grant and provisions ofthis Deed of Reservation shall constitute a covenant running
with the land for the benefit ofthe Grantor, its successors and assigns forever.
To have and to hold unto the Grantor, its successors and assigns forever.
Approval ofthis instrument as to form by the Office of the Roanoke City Attorney, along
with the recordation ofthis instrument constitutes Grantor's acceptance of the real estate
conveyed herein.
WITNESS the following signatures and seals:
L:\ENGINEERINGICOMMONlADMINISTRA llVE DIVISIONlCOUNCIL REPORTSIPUGHl020 lID D-RESERV A 110NDEE1322024R,DOC
CITY OF ROANOKE VIRGINIA
ATTEST:
By:
Stephanie C. Moon, City Clerk
(SEAL)
COMMONWEALTH OF VIRGINIA
~
~ To-wit:
CITY OF ROANOKE
~
The foregoing instrument was acknowledged before me this _day of
2010, by Darlene L. Burcham, City Manager ofthe City of Roanoke, for and on behalf of the
City.
My Commission expires:
Notary Public
Approved as to form:
Assistant City Attorney
L:\ENGINEERlNGICOMMON\ADMINISTRA TIVE DIVISION\COUNCIL REPORTSIPUGH\020 II 0 D-RESERV A TIONDEE1322024R,DOC
Exemption claimed: Grantor and Grantee are exempted from recordation
taxes and fees pursuant to ~~58.1-811A(3), (C)(3) and (C)(4), Code of Virginia.
Prepared by the Office of City Attorney
Official Tax Nos. 1420101R, 1420102R, 1420103R, 1420104R and 1321501R
THIS DEED OF RESERVATION, is entered into this _ day of
2010, by the CITY OF ROANOKE, VIRGINIA, a municipal corporation organized and existing
under the laws ofthe Commonwealth of Virginia ("City"), Grantor on behalf of itself
WIT N E SSE T H:
WHEREAS, the City is currently the owner of certain property located in the City ofRoauoke
and shown on the easement plats referenced below; and
WHEREAS, the City desires to reserve an easement for a trail easement and an ingress/egress
easement across the property, in connection with the Roanoke River Flood Reduction Project.
NOW, THEREFORE, the City does hereby reserve unto itself its successors and assigns, the
following described right and easement to-wit:
A perpetual RIGHT and TRAIL AND INGRESS/EGRESS EASEMENT to construct,
install, improve, operate, inspect, use maintain, and repair or replace a greenway, in connection with
the Roanoke River Flood Reduction Project ("Project"), together with all appurtenant structures
thereto and channel improvement works thereon, including without limitation the right:
1. To clear, cut, fell, remove and dispose of any and all timber, trees, underbrush,
buildings, improvements and/or other obstructions therefrom;
2. To enter onto the hereinafter described easement area with personnel, vehicles and
equipment;
3. To excavate, dredge, make bench cuts upon, cut away, and remove any or all land
within said easement, and to place thereon dredge or spoil material;
4. To use from the easement area earth, rock, sand, gravel, and any other
material for the construction, maintenance and repair of embankments and
appurtenant structures;
5. To make all necessary earth fills;
6. To relocate any existing drainage pipes or structures currently within the
easement area being granted, to the Grantor's land outside ofthis easement
area;
7. To construct, maintain, repair operate, and replace any flood control walls,
levees or similar structures including any and all appurtenances and related
improvements;
8. To construct, maintain, operate, inspect and repair or replace a drainage
system and related improvements including slope(s), if applicable;
9. To grade and slope the easement area; and
10, For such other purposes as may be necessary in connection with said flood
control purposes;
upon, over, under and across a portion ofthat certain real property of Grantor lying and being
in the City of Roanoke, Virginia, described collectively as (the "Property") and more
particularly described as follows, to-wit:
Tax Map Nos. 1420101R. 1420102R. 1420103R. 1420104R.
1321501 R
A NEW 40' and VARIABLE WIDTH RESERVATION EASEMENT
over those certain parcels of real estate containing 1.3485 acres,
more or less, as more particularly shown on a platentitled, "Roanoke
River Flood Reduction Project Showing a Reservation Easement
Across Tax No. 1420101R, 1420102R, 1420103R, 1420104 Rand
1321501 R Portion of Tracts 1-5 Harris Hardwood Company, Inc"
(M.B. 1, Pg. 3343 and City Plan No. 3665) Property of the City of
Roanoke, Virginia (Instrument No. 080009922) Situated East of
Bridge St., S. W. " prepared by Lumsden Associates, PC dated J
January 14, 2010, on file in the Office of the City Engineer, in the
Clerk's Office for the Circuit Court for the City of Roanoke, Virginia, in
Map Book , Page , which is incorporated by
reference herein; and
L:\ENGINEERINGICOMMONlADMINISTRA TIVE DIVISION\COUNCIL REPORTSIPUGH\02011 0 D-RESERV A llONDEED1420105R,DOC
It is expressly understood by Grantor that the foregoing easement rights may be exercised
by the Grantor and any agents of Grantor, including but not limited to the Uniteg States Army
Corps of Engineers, and that Grantor and/or its agents shall have the right to inspect the easement
herein granted and to cut, clear, and remove all undergrowth, obstructions, or improvements lying
within, upon, or adjacent to said easement, that in any way endanger or interfere with the proper
use of the same. The Grantor covenants that no building, structure, pavement or sidewalks,
fence, trees and shrubbery, or other improvements of any kind whatsoever shall be erected upon
or within the easement herein granted or placed in such location as to render said easement
(
inaccessible.
The Grantor acknowledges that the plans for the Roanoke River Flood Reduction Project
(the "Project") as they affect the Property have been fully explained to, Grantor or Grantor's
authorized representative. The Grantor acknowledges that no representations have been made
regarding the scope of flood reduction that the Property will enjoy as a result ofthe Project, and
said reduction in flooding shall in no way constitute consideration for this grant of easement. The
easement herein granted is in addition to, and not in lieu of, any easement or right of way now in
existence or which may be acquired in the future. Grantor agrees that nothing herein shall be
deemed to constitute a waiver or modification of sovereign immunity or other similar protection
enjoyed by Grantor.
The Grantor hereby represents and warrants to the best of Grantor's knowledge that:
(1) There are no abandoned wells, agricultural drainage wells, solid waste disposal
areas or underground storage tanks located in or about the property;
L:\ENGINEERING\COMMONlADMINISIRATIVE DIVISIONlCOUNCIL REPORTSIPUGffi0201 10 D-RESERV All0NDEEDI420105R.DOC
(2) There is and has been no hazardous waste stored, generated, treated, transported,
installed, dumped, handled or placed in or about the Property;
(3) At no time have any federal or state hazardous waste cleanup funds been expended
with respect to any of the Property;
(4) There has never been any solid waste disposal site or underground storage tank
located in, on or about the Property, nor has there been any release from any
underground storage tank on real property contiguous to the property which has
resulted in any hazardous substance coming in contact with the Property,
(5) The Grantor has not received any directive, citation, notice, letter or other
communication, whether written or real, from the Environmental Protection
Agency, the Virginia Department of Environmental Quality, any other
governmental; agency with authority under any E~vironmental Laws or any other
person or entity regarding the release, disposal, discharge or presence of any
hazardous waste on the Property, or any violation of any Environmental Laws; and
(6) To the best of Grantor's knowledge, neither the Property nor any real property
contiguous to the Property nor any predecessors in title to the Property are in
violation of or subject to any existing, pending or threatened investigation or
inquiry by any governmental authority or to any removal or remedial obligations
under any Environmental Laws.
Grantor is relying on the foregoing representations and warranties in its reservation of this
easement, and,the environmental indemnifications set forth in the following paragraph shall
survive the execution and recording of this deed. In addition, the foregoing representations and
warranties in this deed shall not be affected by any study, investigation or inspection of the
Property by the Grantor or Grantor's agents.
The grant and provisions ofthis Deed. of Reservation shall constitute a covenant running
with the land for the benefit ofthe Grantor, its successors and assigns forever.
To have and to hold unto the Grantor, its successors and assigns forever,
Approval of this instrument as to form by the Office ofthe Roanoke City Attorney, along
with the recordation of this instrument constitutes Grantor's acceptance ofthe real estate
L:IENGINEERINGlCOMMONIADMINISTRATIVE DIVISION\COUNCIL REPORTSIPUGHI0201 J 0 D-RESERV A TIONDEEDJ4201 05R,DOC
conveyed herein.
WITNESS the following signatures and seals:
CITY OF ROANOKE VIRGINIA
ATTEST:
By:
Stephanie C. Moon, City Clerk
(SEAL)
COMMONWEALTH OF VIRGINIA
~
~ To-wit:
CITY OF ROANOKE
~
The foregoing instrument was acknowledged before me this _day of
2010, by Darlene L. Burcham, City Manager of the City of Roanoke, for and on behalf ofthe
City.
My Commission expires:
Notary Public
Approved as to form:
Assistant City Attorney
L:IENGlNEERlNGICOMMON\ADMlNISTRA TIVE DIVISION\COUNCIL REPORTSIPUGHl020 II 0 D-RESERV A TIONDEEDI420 I 05R.DOC
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The Roanoke Times
Roanoke, Virginia
Affidavit of Publication
The Roanoke Times
--------------------------------------------------+------------------------
CITY OF ROANOKE, ENGINEERING
215 CHURCH AVE RM 350
ROANOKE VA 24011
REFERENCE: 80022630
11923716
State of Virginia
City of Roanoke
NPH-Deed of Reservat
I
I
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I
I
I
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I
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I
I
r NOnCE OF PUB~IC,
I HEARING 't:" .
I The City of Roanoke
proposes to place a deed ot' '
,reservation on City owned
jlProperty deSignate" d, as Tax
Map Numbers 1322024
1420101R, 1420102R'
1420103R, 1420104R and
1321501R, to allow the,
Iplacement of certain trail'
/easements and
Ingress/e~ress easements
las part of the greenway
Ifrom the Memorial Bridge
it 0 B rid g eSt r e e tin
Iconnection with the
IRoanoke 'River Flood
Reduction Project
Pursuant to the
,requirements of 15,2-1BOO
and 1813, Code of Virginia
~~1950), as amended, notice
IS hereby given that the City
Council of the City of
Roanoke will hold a pUblic
hearing on the above
matter at its regular
meeting to be held on
February 1 2010 I
commencing at 2:00 p,m,;
or as soon thereafter as the
matter may be heard, in the,
Council Chambers, 4th
Flo~r, Noe,l C. Taylor!
Municipal Building 2151
Church Avenue, S.W.,:
~oanoke" Virginia. Further/
Information is available
from the Office of the City
Clerk for the City of
Roanoke at (540)i
853-2541.
Citizens shall have the
opportunity to be heard and
express their opinions on
said matter.
If you are a person with a
disability who needs
accommodations for this
h~arlng, please contact the
City Clerk's Office at (540)
853-2541, before 12:00
noon on January 28, 2010.
GIVEN under my hand this
I 21st day of January, 2010.
Stephanie M. Moon, CMC :
City Clerk. ,
, i
I, (the undersigned) an authorized representative
of the Timei-World Corporation, which corporation
is publisher 9f the Roanoke Times, a daily
newspaper published in Roanoke, in the State of
Virginia, do certify that the annexed notice was
published in said newspapers on the following
dates:
City/County of Roanoke, Commonwealth/State of
Virginia. Sworn and subscribed before me this
_~i~day of JAN 2010. Witness my hand and
official seal.
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NOTICE OF PUBLIC HEARING
The City of Roanoke proposes to place a deed of reservation on City owned property
designated as Tax Map Numbers 1322024, 1420101R, 1420102R, 1420103R, 1420104R and
1321501R, to allow the placement of certain trail easements and ingress/egress easements as part of
the greenway from the Memorial Bridge to Bridge Street in connection with the Roanoke River Flood
Reduction Project.
Pursuant to the requirements of 15.2-1800 and 1813, Code of Virginia (1950), as amended,
notice is hereby given that the City Council of the City of Roanoke will hold a public hearing on the
above matter at its regular meeting to be held on February 1, 2010, commencing at 2:00 p.m., or as
soon thereafter as the matter may be heard, in the Council Chambers, 4th Floor, Noel C. Taylor
Municipal Building, 215 Church Avenue, S.W., Roanoke, Virginia. Further information is available
from the Office of the City Clerk for the City of Roanoke at (540) 853-2541.
Citizens shall have the opportunity to be heard and express their opinions on said matter.
If you are a person with a disability who needs accommodations for this hearing, please
contact the City Clerk's Office at (540) 853-2541, before 12:00 noon on January 28,2010.
GIVEN under my hand this 21st day of January
,2010.
Stephanie M. Moon, CMC
City Clerk.
K:\DA VlD\COUNClL WORKIPH-DEED OF RESERV AllON-RKE RIVER FLOOD REDUCllON.2-1-201O.DOC
Note to Publisher:
Please publish once in The Roanoke Times on Monday, January 25, 2010.
Send Publisher's Affidavit to:
Send Bill to:
City Clerk
Stephanie M. Moon, CMC
215 Church Avenue, S.W.
Room 456
Roanoke, Virginia 24011
(540) 853-2541
Rebecca Starnes
Construction Cost Technician
215 Church Avenue, S. W.
Room 350
Roanoke, Virginia 24011
(540) 853-2731
K:\NOTICES\20I OIH:BRUARY\NPH-DEED OF RESERVATION-RKE RIVER FLOOD REDUCTION. DOC
~
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 1st day of February, 2010.
No. 38714-020110.
A RESOLUTION authorizing acceptance ofthe Bulletproof V est Partnership Grant made to
the City of Roanoke by the Department of Justice, Office of Justice Programs, and authorizing
execution of any required documentation on behalf of the City.
BE IT RESOLVED by the Council of the City of Roanoke as follows:
1. The City Manager is hereby authorized on behalf of the~City to accept from the
Department of Justice, Office of Justice Programs, the Bulletproof Vest Partnership Grant in the
amount of $10,813, with no matching funds required, for reimbursement on the purchase of
bulletproof vests, such grant being more particularly described in the letter of the City Manager to
Council dated February 1, 2010.
2. The City Manager is hereby authorized to execute and file, on behalf ofthe City, any
docUments setting forth the conditions of the grant in a form approved by the City Attorney.
3. The City Manager is further directed to furnish such additional information as may be
required by the Department ofJustice, Office ofJustice Programs, in connection with the acceptance
ofthe foregoing grant.
ATTEST: -.' .
,- ,
.' ,
~~.~
--' City Clerk. ,
~~
(,
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 1st day of February, 2010.
No. 38715-020110.
AN ORDINANCE to appropriate funding from the federal government for the
Bulletproof Vest Partnership Grant, amending and reordaining certain sections of the
2009-2010 Grant Fund Appropriations, and dispensing with the second reading by title
of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that the following
sections of the 2009-2010 Grant Fund Appropriations be, and the same are hereby,
amended and reordained to read and provide as follows:
Appropriations
Wearing Apparel
Revenues
Bulletproof Vest Partnership Grant FY10
35-640-3426-2064
$ 10,813
10,813
35-640-3426-3426
Pursuant to the provisions of Section 12 of the City Charter, the second reading
of this ordinance by title is hereby dispensed with.
ATTEST:
~ "".~
City Clerk.
___. .'.'4
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, S.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: (540) 853-1138
City Web: www.roanokeva.gov
February 1, 2010
Honorable David A. Bowers, Mayor
Honorable Sherman P. Lea, Vice Mayor
Honorable M. Rupert Cutler, Council Member
Honorable Gwendolyn W. Mason, Council Member
Honorable Anitaj. Price, Council Member
Honorable Court G. Rosen, Council Member
Honorable David B. Trinkle, Council Member
Dear Mayor Bowers and Members of City Council:
Subject: Bulletproof Vest Partnership
Grant
Background:
The Bulletproof Vest Partnership Act of 2000 is a unique U.S. Department of
justice initiative designed to provide a critical resource to state and local law
enforcement. The grant program is managed by the Department of justice,
Office of justice Programs, Bureau of justice Assistance. The program
provides reimbursement funding for the purchase of approved bulletproof
vests.
--
On August 31, 2009, Roanoke was awarded $10,81 3 for reimbursement on
the purchase of bulletproof vests. The vests to be acquired through this
program are to be used for the replacement of patrolmen vests as they wear
out. There is no match requirement. .
Recommended Action:
Accept the Bulletproof Vest Partnership reimbursement of $10,813 from the
Bureau of justice Programs; and authorize the City Manager to execute any
grant agreement and related documents, subject to them being approved as
to form by the City Attorney.
Honorable Mayor and Members of City Council
February 1, 2010
Page 2
Adopt the accompanying budget ordinance to establish a revenue estimate
in the amount of $10,813 and to appropriate the same amount for use on
Police Department wearing apparel in an account to be established in the
Grant Fund by the Director of Finance.
Respectfully submitted,
Darlene L. Bu
City Manager
DLB:gws
c: Stephanie M. Moon, City Clerk
William M. Hackworth, City Attorney
Ann H. Shawver, Director of Finance
R. Brian Townsend, Assistant City Manager
A. L. Gaskins, Chief of Police
Sherman M. Stovall, Director of Management and Budget
CM10-00013
VhP
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 1st day of February, 2010.
No. 38716-020110.
A RESOLUTION authorizing acceptance of the Virginia Sexual and Domestic Violence
Victim Fun9 (VSDVVF) Grant made to the City of Roanoke by the Virginia Department of Criminal
Justice Services (DCJS), and authorizing execution of any required documentation on behalf of the
City.
BE IT RESOLVED by the Council of the City of Roanoke as follows:
1. The City Manager is hereby authorized on behalf of the City to accept from the
Virginia Department of Criminal Justice Services (DCJS) the Virginia Sexual and Domestic Violence
Victim Fund (VSDVVF) Grant in the amount of $31,588, with no matching funds required, to
continue the employment of the Police Department's Sexual Violence and Hispanic Outreach
Specialist. The grant is more particularly described in the letter ofthe City Manager to Council dated
February 1, 2010.
2. The City Manager is hereby authorized to execute and file, on behalf of the City, any
documents setting forth the conditions of the grant in a form approved by the City Attorney.
3. The City Manager is further directed to furnish such additional information as may be
required in connection with the acceptance of the foregoing grant.
ATTEST:
~~~
. 'City Clerk.
~~
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 1st day of February, 2010.
No. 38717-020110.
AN ORDINANCE to appropriate funding from the Commonwealth of Virginia
for the Virginia Sexual and Domestic Violence Victim Fund Grant, amending and
reordaining certain sections of the 2009-2010 Grant Fund Appropriations, and
dispensing with the second reading by title of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that the following
sections of the 2009-2010 Grant Fund Appropriations be, and the same are hereby,
amended and reordained to read and provide as follows:
Appropriations
Temporary Employee Wages
FICA
Revenues
Police Domestic Violence Victim CY10
35-640-3354-1 004
35-640-3354-1120
$ 29,344
2,244
31,588
35-640-3354-3354
Pursuant to the provisions of Section 12 of the City Charter, the second reading
of this ordinance by title is hereby dispensed with.
ATTEST:
~lrr.._~"^,,
City Clerk. .'
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, S.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: (540) 853-1138
City Web: www.roanokeva.gov
February 1, 2010
Honorable David A. Bowers, Mayor
Honorable Sherman P. Lea, Vice Mayor
Honorable M. Rupert Cutler, Council Member
Honorable Gwendolyn W. Mason, Council Member
Honorable Anita j. Price, Council Member
Honorable Court G. Rosen, Council Member
Honorable David B. Trinkle, Council Member
Dear Mayor Bowers and Members of City Council:
Subject: Police Department Sexual
Violence Coordinator Grant
Background:
The Virginia Department of Criminal justice Services (DCjS) provides grant
funding for programs and activities which increase the apprehension,
prosecution and adjudication of persons committing violent crimes
against women. The Virginia Sexual and Domestic Violence Victim Fund
(VSDWF) was created in 2004 by the Virginia General Assembly. The
VSDWF, through DCjS, provides funding for programs that assist the
victims of sexual and domestic violence. The Police Department has used
funds from the VSDVVF since 2007.
On December 29, 2009, DCjS awarded the Police Department $31,588 in
VSDWF funding to continue the employment of a part time, 34 hour per
week, Sexual Violence and Hispanic Outreach Specialist. There is no
matching funds requirement. The person in this position is bilingual in
Spanish and English. They collect and interpret relevant sexual violence
offense data which allows proactive case intervention and cultivation of
cooperative working relationships with clients and service/adjudication
agencies. Additionally, the position serves all Hispanic victims of sexual
and domestic violence as well as performs crime prevention outreach
services in the Hispanic community.
Honorable Mayor ana Members of City Council
February 1, 2010
Page 2
Recommended Action:
Accept the Virginia Sexual and Domestic Violence Victim Fund grant and
authorize the City Manager to execute the grant agreements and any
related documents, subject to them being approved as to form by the
City Attorney.
Adopt the accompanying budget ordinance to establish a revenue
estimate in the amount of $31,588, and to appropriate the same amount
in accounts to be established in the Grant Fund by the Director of
Finance.
Respectfully submitted,
Darlene L. Bur
City Manager
DLB:gws
c: Stephanie M. Moon, City Clerk
William M. Hackworth, City Attorney
Ann H. Shawver, Director of Finance
R. Brian Townsend, Assistant City Manager
A. L. Gaskins, Chief of Police
Sherman M. Stovall, Director of Management and Budget
CM10-00014
r/J- G
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 1st day of February, 2010.
No. 38718-020110.
A RESOLUTI ON authorizing acceptance of a grant by the U. S. Department of Housing and
U,rban Development (HUD) to the City of Roanoke Homeless Assistance Team (HAT) and
authorizing execution of any required documentation on behalf of the City.
BE IT RESOLVED by the Council of the City of Roanoke that:
1. The City Manager is hereby authorized on behalfofthe City to accept from the U. S.
Department of Housing and Urban Development a supportive services grant to the Roanoke
Homeless Assistance Team in the amount of$137,669.00, with a cash match of$36,927.00 from the
City, for the purpose of continuing the street outreach program through the Roanoke Homeless
Assistance Team, as more particularly set forth in the letter of the City Manager to Council dated
February 1, 2010, is hereby ACCEPTED.
2. The City Manager is hereby authorized to execute and file, on behalf of the City, any
documents required to accept such grant. All documents shall be upon form approved by the City
Attorney.
ATTEST: I
~tv1,'lYJow
City Clerk.. . l
q~
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 1st day of February, 2010.
No. 38719-020110. . .
AN ORDINANCE to appropriate funding from the United States Department of
Housing and Urban Development for the Homeless Assistance Team Grant, amending and
reordaining certain sections of the 2009-2010 Grant Fund Appropriations, and dispensing
with the second reading by title of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that the following
sections of the 2009-2010 Grant Fund Appropriations be, and the same are hereby,
amended and reordained to read and provide as follows:
Appropriations
Regular Employee Salary
Temporary Employee Wages
City Retirement
FICA
Medical Insurance
Dental Insurance
Life Insurance
Disability Insurance
Telephone
Telephone-Cellular
Administrative Supplies
Expendable Equipment <$5000
Motor Fuel and Lubricants
Fleet Mgt Daily Vehicle Rental
Program Activities
Pos,tage
Revenues
Homeless Assistance Team. FY1 0
Homeless Assistance Team FY10 - Local
35-630-5348-1002
35-630-5348-1004
35-630-5348-11 05
35-630-5348-1120
35-630-5348-1125
35-630-5348-1126
35-630-5348-1130
35-630-5348-1131
35-630-5348-2020
35-630-5348-2021
35-630-5348-2030
35-630-5348-2035
35-630-5348-2038
35-630-5348-2054
35-630-5348-2066
35-630-5348-2160
35-630-5348-5348
35-630-5348-5349
$100,189
13,310
15,810
8,683
13,680
858
822
28
2,667
1,667
890
500
1,200
750
13,289
253 .
137,669
36,927
Pursuant to the provisions of Section 12 of the City Charter, the second reading
,
of this ordinance by title is hereby dispensed with.
ATTEST:
~~m. h1DVN
City Clerk. l.
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, S.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: (540) 853-1138
City Web: www.roanokeva.gov
February 1, 2010
Honorable David A. Bowers, Mayor
Honorable Sherman P. Lea, Vice Mayor
Honorable M. Rupert Cutler, Council Member
Honorable Gwendolyn W. Mason, Council Member
Honorable AnitaJ. Price, Council Member
Honorable Court G. Rosen, Council Member
Honorable David B. Trinkle, Council Member
Dear Mayor Bowers and Members of City Council:
Subject: Roanoke Homeless Assistance
Team (HAT) Grant Renewal from
the U. S. Department of Housing
and Urban Development (HUD)
Background:
The plight of homeless individuals and families has been at the forefront of the
community's attention for more than a decade. The Advisory Council on
Homelessness and the Continuum of Care Planning entities continually look for
funding sources to address the needs of these individuals and families.
Based on Roanoke's 2009 Continuum of Care application, the Roanoke
Homeless Assistance Team ("HAT") was awarded a supportive services only
grant from the U. S. Department of Housing and Urban Development totaling
$137,669 for a one year period beginning February 1, 2010. A local cash
match of $36,927 is required for a total program budget of $174,596.
Considerations:
The HAT office is currently located at 339 Salem Avenue. This location provides
for convenient access to our program by our clients. HAT staff maintains office
hours from 8:00 a.m. until noon after which time street outreach is conducted
in shelters and other places not designed for human habitation. Staff provides
limited case management services including agency referrals, security deposits,
Honorable Mayor and Members of City Council
February 1, 2010
Page 2
food, transportation, and prescription assistance. The grant award needs to be
accepted and funding appropriated to continue the program.
Recommended Action:
Accept the HUD grant award (Homeless Assistance Team) described above and
authorize the City Manager to take such actions and execute such documents
as may be necessary to obtain, accept, implement, administer, and use such
grant funds, including execution of any required grant agreement, such
documents to be in a form approved by the City Attorney.
Adopt the accompanying budget ordinance to establish a revenue estimate in
the amount of $137,669, transfer funding in the amount of $36,927 from the
Transfer to Grant Fund (01-250-9310-9535), and appropriate funding in the
amount of $174,596 in accounts to be established in the Grant Fund as
outlined in Attachment A by the Director of Finance.
Darlene L. Bur ham
City Manager
c: Stephanie M. Moon, City Clerk
William M. Hackworth, City Attorney
Ann H. Shawver, Director of Finance
Sherman M. Stovall, Director of Management and Budget
R. Brian Townsend, Assistant City Manager for Community Development
Jane R. Conlin, Director of Human/Social Services
Carol W. Tuning, Human Services Coordinator
,
CM 10-00024
.
Attachment A
SUPPORTIVE HOUSING PROGRAM (SHP)
BUDGET ITEMS
Object Code Description Budget Amount
1002 Employee Wages 100,189.00
1004 Temporary Employee Wages 13,310.00
11 05 City Retirement 1 5,810.00
1120 FICA 8,683.00
1125 Medical Insurance 13,680.00
1126 Dental Insurance 858.00
1130 Life Insurance 822.00
11 31 Disability 28.00
2020 Telephone 2,667.00
2021 Telephone - Cellular 1,667.00
2030 Administrative Supplies 890.00
2035 Expendable Equipment <$5,000 500.00
2038 Motor Fuels and Lubricants 1,200.00
7025 Fleet Management Daily Vehicle 750.00
Repairs
2066 Program Activities 13,289.00
2160 Postage 253.00
Total Budget 174,596.00
SHP Request 137,669.00
Local Cash Match 36,927.00
_____ Forwarded by Carol Tuning/Employees/CitLoCRoanoke on 12/28/200909:56 AM -----
CPD_Web_Mailr
<cpdwebmail@HUD.GO. To HOMELESS-ASST-L@HUDLlST.HUD.GOV
V>
cc
Subje HUD Announces 2009 CoC Renewals
ct
2009 CONTINUUM OF CARE COMPETITION
AWARDS $1.4 BILLION IN HOMELESS GRANTS FOR RENEWAL
PROJECTS
The Obama Administration today announced that the U.S. Department of
Housing and Urban Development (HUD) is renewing grant funding needed
to keep thousands of local homeless assistance programs operating. HUD
Secretary Shaun Donovan said a total of nearly $1.4 billion will help an
unprecedented 6,400 programs to continue offering critically needed
housing and services to homeless persons and families.
The grants announced today are being awarded through HUD's
Continuum of Care programs. For the first time ever, HUD is quickly
providing renewal grants to local programs to prevent any interruption in
federal assistance and will announce funding to new projects in early 2010.
For a local summary of the grants announced today, visit HUD's website.
VM02. Roanoke Ci~ & CountylSalem CoC
Ci~ 01 RoanoKe Cit~ 01 RoanoKe Homeless Assistance Team SHP SSO 1 Year ~131,66~
Ci~ 01 RoanoKe C~ 01 RoanoKe Sne~er Plus Care Home AI Las! S+C TRA 1 Year mo,o~~
Blue Ria~e Homeless Mana~ement lnlormalion
Council 01 Commun~ SelVices S~stem SHP HMIS 1 Year ~~O,232
T olal Action A~ainsl Pove~ TAP Transinonal Livin~ Cenler SHP TH 1 Year ~26~,3j6
Trust, RoanoKe Valle~ Trouole Cenler, Inc, a~la Trust Hous Trust- Case Mana~emenl SHP SSO 1 Year ~06,ool
Total: m~,~o6
fYlL
\l
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 1st day of February, 2010.
No. 38720-020110.
AN ORDINANCE authorizing the conveyance ofa IS-foot wide by 900-foot long above
ground and underground utility easement across City-owned property identified as William
Fleming High School and designated as Tax Map No. 6460102, to Verizon Virginia, Inc., upon
certain terms"and conditions; and dispensing with the second reading by title of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that:
1. The City Manager and City Clerk are hereby authorized, for and on behalf 0 f the
City, to execute and attest, respectively, the necessary documents providing for the conveyance
of a IS-foot wide by 900-foot long above ground and underground utility easement across City-
owned property identified as William Fleming High School and designated as Tax Map No.
6460102, to Verizon Virginia, Inc., to install a communication system to serve the school and
surrounding community, as more particularly set forth in the City Manager's letter to this
Council dated February 1, 2010.
2. All documents necessary for this conveyance shall be in a form approved by the
. City Attorney.
2. Pursuant to the provisions of Section 12 ofthe City Charter, the second reading of
this ordinance by title is hereby dispensed with.
ATTEST: -
'f-r':JIl_'A .
~ tn. OfN
City Clerk ~
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, S.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: (540) 853-1138
City Web: www.roanokeva.gov
February 1, 2010
Honorable David A. Bowers, Mayor
Honorable Sherman P. Lea, Vice Mayor
Honorable M. Rupert Cutler, Council Member
Honorable Gwendolyn W. Mason, Council Member
Honorable AnitaJ. Price, Council Member
Honorable Court G. Rosen, Council Member
Honorable David B. Trinkle, Council Member
Dear Mayor Bowers and Members of City Council:
Subject: Request for Easement on
City-Owned Property
Background:
Verizon Virginia, Inc., has requested a 15' wide by 900' long below and
above ground easement across City-owned property, identified as William
Fleming High School, Tax Map #6460102, in order to install a
communication system to serve the school and surrounding community.
The proposed deed of easement and map are attached as Attachments #1
and #2.
Recommended Action:
Authorize the City Manager to execute the deed of easement as described
above to Verizon Virginia, Inc., which easement shall be approved as to
form by the City Attorney.
Darlene L. Bur ham
City Manager
Honorable Mayor and Members of City Council
February 1, 2010
Page 2
DLB/c1t
c: Stephanie M. Moon, City Clerk
William M. Hackworth, City Attorney
Ann H. Shawver, Director of Finance
R. Brian Townsend, Asst. City Manager for Community Development
Robert B. Ledger, Economic Development Manager
Cassandra L. Turner, Economic Development Specialist
Curtis Baker, Deputy Superintendent for Operations, Roanoke City
Schools
'--'
CM 1 0~0002 3
_._..Q!.(,~.9.!.JO_1.0 11: 08 FAX.. ~.~.~.~.~_~.~.~~,~_......... . .
TEC INC ROANOKE
IU7N Tratldng No.:BCC.Il8843.1t I
Parcel NCl.: -.J
i Verizon W. 0- No.: 4Al8SSi'
I VDOT Project No.:
L--.... "'0..._
After..Reamlin9 Mail To:
VERlZON VIRGINIA INC.
4843 OAKlAND BLVD
ROANOKE VA. 24012
~
Ver'70n
DOCument Rreaared By:
VERIZON VIRGINIA INC ,
4843 OAKlAND BLVD,
ROANOKE Vp, l4012
TAX MAP PARCEL I.D. NO:
6460102
DEED OF EASEMENT
THIS DEED OF EASEMENT made this ___ day of . 2010, by and
between City Of Roanoke, herein after called Grantor and VERIZON VIRGINIA IN~ a Virginia
corporatlonl its successorsl assigns lessees and agentsr herein after called Grantee
WIT N E SSE T'H:
For and in consideration of One Dollar ($1.00) cash In hand paid unto Grantor and for other good
and valuable considerationsl the receipt and suffidency of which is hereby acknowledged,
Grantor hereby grants and conveys unto Grantee, Its successors, assigns, lessees and agents, a
perpetual non-exclusive easement and right of way (the "E:asement")to Install, constructl
operate, maintain, inspect, improve, relomte, alter, replace and remove a communication system
consisting of sueh buried cable, buried wires, posts, terminals, pedestals. vaullz. conduits,
manholes. hand holes, and related above..ground facilities, including but not nmited to, posts.
tenninals, location markers. cabinets, equipment housings, and other appurtenances (the
"Facilities"), as Grantee m~ from time to time requirel uponl under, across and over Grantor's
real property being located in the City of Roanoke. Commonwealth of Virginia more particularly
identified as William FleminQ Hiqn Senool. (the "Property'1 as shown and described on a plat
identified as Exhibit "Alii numberedl BCC-88843-R attached hereto and made a pert hereof (the
"Easement Areaj.
Said Easement is hereby grlUlted and conveyed unto Grantee together with the
following rights and covenants:
I Grantee shall have the right of ingress and egress overl upon and across the
Property, including Grantor's private roads, to and from the communications
system and Easement, including the right to temporarily open and close fences,
for the purposes of exercising the rights herein granted.
2 Grantee shall have the right to trim. cut and remove trees, shrubbery. undergrowth
and other obstructions v,ithin the Easement ..l\rea which interfere with or threaten
the efficient and safe operation, construction or maintenance of it facilities or
impedes the access thereto;,
3 The communications system constructed hereunder is and shall remain the
property of the Grantee. Grantee shall have the right to inspect, rebuild. remove,
repair, remove and relocate its conununications system, ot' any part thereof. within
the Easement Area, and may make such changes, alterations, substitutions,
additions in and to or extensions of its facilities as it deems advisable without the
prior consent of the Grantor.
4 Grantor fwther grants unto Grantee, a Service Easement to the proposed
improvement on each lot now or hereafter created on the Property (the "SeX'Vice
Easement"). Grantee may select one location on each lot for the Service
01/20/2010 ~l.:.~~_.!.'AX..H9..~!3_?.!.~.6.,~....
TEC INC ROANOKE
I Verrzoo W. O. NGo: 4Al88~7"
I \lOOT PrGject N.o..:.~~....
-..
JUlW TraaQ'ng No,:SCC'88843-R
Parcel NO.:
._J
Easement. The Service Easement shall be ten feet (10') in width, the centerline of
which shall be the communications system facilities as installed,
5 During periods of actual construction. Grantee shall have the temporary right to
use Grantor's property lying adjacent to the Easement Area
6 Notice to Landowner:. You are conveying rights to a public service corporation.
A public service cOlJloration may have the right to obtain some or all of these
rights through ex:ercise of eminent domain. To the extent that any of me rights
being conveyed are not subject to eminent domain, you have the right to choose
not to convey those rights and you could not be compelled to do so. You have the
right to negotiate compensation for any rights that you are voluntarily conveying.
7 Grantor, its successors and assigns, may use said easement for any purpose not
inconsistent with the rights hereby granted, including but not limited to, the right
to construct and maintain private roadways, sidewalks, parking lots and fences
within the Easement Area; provided such use does not interfere with the safe and
efficient construction, operation or maintenance of the communications system or
impedes access thereto and further provided that such use by Grantor is not
inconsistent with any laws, ordinances or codes pertaining to the construction,
operation or maintenance of such communications system and to which Grantor is
subj ecl. .
8 Grantee, its successors and assigns hereby agree to indemnity and save harmless
Grantor, its officers, agents and employees from any and all claims, demands,
damages. including death, and liability of every" kind and nature whatsoever that
arise solely from the acts lll' omissions of Grantee in exercising its rights granted
herein.
9 Grantee, its successors and assigns agree to relocate Grantee's facilities. at
Grantor's e~pense, to a new casement, suitable to Grantee and provided or
obtained by Grantor at Grantor's expense? at the request of the Grantor, provided,
however, that the new easement is provided or obtained and Grantor provides
Grantee notification of required relocation, in V\.utiilg. at least ninety (90) days
prior to required completion of relocation.
10 The Grantee, after constructing, inspecting or maintaining its facilities, shall
restore the property as nearly as reasonably practicable to the condition of the
property existing immediately prior to the commencement of the work to
construct, inspect or maintain its facilities. Grantee shall be liable for all physical
damages resulting from its own exercise of the rights granted hereunder, except
where such damage is not attributable to the actions of the Grantee, including, but
not limited to, those damages resulting from the forces of nature, and/or other
causes beyond the control of Grantee; provided. however, that (n-antee is notified
afany damage in writing by Grantor within thirty (30) days of completion of
Grantee's activity within the Easement Area.
II Grantor covenants that it is seized of the Property and has the right to convey the
Easement, rights and privileges herein conveyed to Grantee and that Grantee shall
have quiet and peaceable possession, use and enjoyment of the aforesaid
Easement, rights and privileges hereby granted.
01/20/~010. ..g..:.g~..f.~_....~.!Q.~.!H668 _._._.__,___ TE~.....I.~f.. ~~~~KE.
,.J
Verizan W. O. No.: 4A18857
VDOT Project No.:
RON Trec:klng NQ.:eCC-B8843-k
Parcel No.:
IN WITNESS WHEREOF, thefolfowing signature(s) and seales):
Otv Of Roanoke
By:
Print Name: Darlene Burcham
Print Title; City Manager
COMMONWEALTH OF VIRGINIA:
cpuntvlCitv of ; to wit:
I, . a Notary PUblic in anti for the jurisdiction aforesaid de hereby
certil'y that Darlene Burcll9,m as Qty Manager for the Oty Of RoanQ~ did personally appear
before me and aCknowledge the foregoIng writing dated .._ in the jurisdiction
aforesaid this _ day of .2010.
My Commission expires:_
Notary Registration Number:
Notary Public
01/20/2010 11:09 FAX 5405624668
TEe INC ROANOKE
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CITY OF ROANOKE
DEPARTMENT OF FINANCE
215 Church Avenue, SW, Suite 461
PO Box 1220
Roanoke, Virginia 24011-1220
Telephone: (540) 853-2821
Fax: (540) 853-6142
ANN H. SHAWVER, CPA
Director of Finance
February 1, 2010
Honorable David A. Bowers, Mayor
Honorable Sherman P. Lea, Vice Mayor
Honorable M. Rupert Cutler, Council Member
Honorable Gwendolyn W. Mason, Council Member
Honorable AnitaJ. Price, Council Member
Honorable Court G. Rosen, Council Member
Honorable David B. Trinkle, Council Member
Dear Mayor Bowers and Members of City Council:
Subject: December Financial Report - City of Roanoke
The following financial report marks the half way point in our fiscal year and
provides commentary on the City's financial results through December.
General Fund revenues through December of FY1 0 were 3.6% or $3,555,000 below
last year as presented in the accompanying financial statement. However, this
variances is significantly impacted by a timing difference in the receipt of
Comprehensive Services Act revenues. Adjusted for the timing of this revenue
source, total General Fund revenues declined 1.B%: or $1,750,000. Real Estate Tax
collections have increased over last year and the total levy for FY10 grew 2% as a
result of commercial growth and new construction. Other local taxes, most notably
the local portion of the state sales tax, nave"continued to decline due to current
economic impacts.
Honorable Mayor and Members of Council
February 1, 2010
Page 8
In closing, we continue to experience a difficult year with many challenges. The
City's revenues are lower than the budgeted amounts due to the impact of the
national economic downturn on our local economy. Likewise the City works to
manage the financial responsibilities and expenditures accordingly. Please call me
should you have any questions on the City financial statements.
Sincerely,
f(f}6<~
Ann H. Shawver
Director of Finance
Attachments
c: Darlene L. Burcham, City Manager
William M. Hackworth, City Attorney
Stephanie M. Moon, City Clerk
James Grigsby, Assistant City Manager
R. Brian Townsend, Assistant City Manager
Sherman M. Stovall, Director of Management and Budget
Deborah J. Moses, Parking Facilities Manager
Chris Connolly, General Manager, Global Spectrum
Rita D. Bishop, Superintendent, Roanoke City Public Schools
Curtis Baker, Deputy Superintendent of Operations,
Roanoke City Public Schools
i
City of Roanoke, Virginia
Report of City Manager Transfers
Quarter Ended December 31, 2009
Transfer
Number Date Explanation From To Amount
CMT09-00140 07/22/09 Acoustical Improvements - GRTC Trolley Match Civic Facilities - Civic Center $ 47,447
Special Events Center Expansion Project
CMT09-00146 07/30/09 HOME Investment Partnership Grant Fund HOME Investment Partnership 69,277
Program Program
CMT09-00150 08/11/09 Allocation of Mini-grant and Mini-Grant and Donations Police - Services 26,648
Donated Funds Contingency
CMT09-00186 08/28/09 Executive Search Firm for City Miscellaneous Human Resources 25,000
Manger
CMT09-00193 09/09/09 Reinstating Funding to Roanoke Budget Contingency Park and Recreation and 25,352
Greenways Commission and Electoral Board
Provide Funding to Electoral
Board/Registrar
CMT09-00194 09/16/09 Replace Two Marked Vehicles Jail Fleet Management 52,966
CMT09-00196 09/18/09 Thermal Imaging Camera and 5 General Fund Contingency Fire - Operations 36,000
Inch Fire Hose
CMT09-00198 10/01/09 To Transfer Needed Funds to Comprehensive Greenway Hamilton Terrace Greenway 18,000
Complete the Hamilton Terrace Trail
Greenway Project
CMT09-00215 10/21/09 To Fund Shortage in Tax Sale Budget Contingency Billings and Collections 35,000
Account to Continue with Tax
Sales Planned for January 2010
and May 2010
CMT09-00216 10/22/09 Transfer of Budget for VML VML - Capital Contribution Civic Facilities - Operating 52,450
Conference from Capital Projects
Fund to Civic Facilities Fund
CMT09-00219 11/04/09 To Provide Funding for Event Traffic Management Golf Course - Operating 75,000
Management Fee - Operation of Project
Countryside Golf Course
Notes:
Under City Code section 2-121, the City Manager has authority to make transfers up to $75,000 between departments from
July through March and in any amount from April to June, The City Manager has the authority to make unlimited transfers
within departments. The scope of this report is limited to interdepartment transfers that are $10,000 or greater.
\
City of Roanoke, Virginia
Report of Budget Contingency
Period Ended December 31, 2009
Transfer
Number Date Explanation To Amount
Balance of Contingency at July 1, 2009 $ 1,107,354
Continaencv Transfers:
CMT09-00193 09/09/09 Provide Funding to Electoral Board (18,632)
Electoral Board/Registrar
CMT09-00196 09/18/09 Funding for Thermal Fire (36,000)
Imaging Camera and 5
Inch Fire Hose
CMT09-00199 10/06/09 Funding for Refreshments Human Resources (955)
at Diversity Conference
CMT09-00215 10/21/09 To Fund Shortage in Tax
Sale Account to Continue
with Tax Sales Planned for Billings and Collections (35,000)
January 2010 and May
2010
CMT09-00228 11/23/09 To Provide Additional
Funding to Cover Environmental Management (5,900)
Environmental Issue
Expenditures
Available Contingency at December 31, 2009 $ 1,010,867
2
Revenue Source
General Property Taxes
Other Local Taxes
Permits, Fees and Licenses
Fines and Forfeitures
Revenue from Use of Money and Property
Intergovernmental
Charges for Services
Internal Services
Transfers From Other Funds
Miscellaneous Revenue
Total
Expenditures
General Government
Judicial Administration
Public Safety
Public Works
Health and Welfare
Parks, Recreation and Cultural
Community Development .
Transfer to Debt Service Fund
Transfer to School Fund
Nondepartmental
Total
CITY OF ROANOKE, VIRGINIA
. GENERAL FUND
FOR THE SIX MONTHS ENDED DECEMBER 31, 2009
STATEMENT OF REVENUE
(UNAUDITED)
Current Actual
Revenue July 1 . December 31
Budget 2009 - 2010
$ 100,966,000 $ 41,865,075
72,499,000 20,855,035
1,166,000 403,951
1,472,000 733,356
597,000 340,318
69,168,307 25,350,145
7,983,000 3,988,053
I 2,637,000 961,707
20,000 20,000
505 000 314757
$ 257,013,307 $ 94,832,397
Actual
July 1 - December 31
2008 - 2009
$ 40,920,503
22,559,012
605,453
682,779
500,998
27,309,141
4,330,825
1,150,572
33,333
294,661
$ 98,387,277
STATEMENT OF EXPENDITURES AND ENCUMBRANCES
(UNAUDITED)
Current
Expenditure
Budget
$ 12,746,553
7,880,850
60,330,418
25,809,568
39,417,795
9,933,095
7,078,026
22,175,753
63,847,461
8,833,636
$ 258,053,155
Actual
July 1 - December 31
2009 - 2010
$ 6,188,986
3,731,597
32,170,317
. 13,872,565
20,930,846
5,356,591
3,006,291
14,393,696
31,923,731
3103488
$ 134,678,108
3
Actual
July 1 - December 31
2008 - 2009
$ 6,625,423
4,107,357
32,799,813
14,982,358
20,613,160
6,219,865
3,394,798
14,007,157
31,673,731
3,301,712
$ 137,725,374
Percent of
Budget
Received
41,5%
28.8%
34.6%
49.8%
57.0%
36.7%
50.0%
36.5%
100.0%
62.3%
36.9%
Percent of
Budget
Obligated
48.6%
47.4%
53.3%
53.7%
53.1%
53.9%
42.5%
64.9%
50.0%
35.1%
52.2%
FY10 vs FY09
Variance
2.3 %
-7.6 %
-33.3 %
7.4 %
-32.1 %
-7.2 %
-7.9 %
-16.4 %
-40.0 %
6,8 %
-3.6 %
FY10 vs FY09
Variance
-6.6 %
-9.1 %
-1.9 %
-7.4 %
1,5 %
-13.9 %
-11.4 %
2.8 %
0.8 %
-6.0 %
-2.2 %
CITY OF ROANOKE, VIRGINIA
CIVIC FACILITIES FUND
COMPARATIVE STATEMENT OF REVENUES AND EXPENSES
FOR THE SIX MONTHS ENDED DECEMBER 31, 2009
(UNAUDITED)
FY 2010
FY 2009
Operatina Revenues
Rentals
Event Expenses
Advertising
Admissions Tax
Facility Surcharge/Ticket Rebate
Commissions
Ancillary
Miscellaneous
$ 1,029,937
572,243
52,402
151,058
128,014
45,927
38,908
51,402
$
.368,144
114,792
52,002
92,854
104,271
38,257
36,797
860
Total Operating Revenues
2,069,891
807,977
Operatina Expenses
Personal Services
Operating Expenses
Management Fees
Depreciation
541,955
1,997,240
156,120
466,980
804,153
658,616
460,725
Total Operating Expenses
3,162,295
1,923,494
Operating Loss
(1,092,404)
(1,115,517)
Nonoperatina Revenues/(Expenses)
Other
Investment Income
Interest Expense
30,614
8,412
(304,469)
14,899
7,523
(316,935)
Net Nonoperating Expenses
(265,443)
(294,513)
Loss Before Transfers and Contributions
(1,357,847)
(1,410,030)
Transfers and Contributions
Transfer from Capital Projects Fund
Transfer from General Fund
Transfer to Debt Service
47,447
1,009,050
(49,684)
1,234,050
(50,559)
Net Transfers and Contributions
1,006,813
1,183,491
Change in Net Assets
$
(351,034)
$
(226,539)
NOTE: Differences in operating and accounting methods used by the City and Global Spectrum diminish th.
meaningfulness of comparisons between FY09 and FY10 above the "Operating Loss" line.
4
CITY OF ROANOKE, VIRGINIA
PARKING FUND
COMPARATIVE STATEMENT OF REVENUES AND EXPENSES
FOR THE SIX MONTHS ENDED DECEMBER 31, 2009
(UNAUDITED)
FY 2010 FY 2009
Operatina Revenues
Market Garage $ 154,981 $ 182,028
Elmwood Park Garage 258,427 226,962
Center in the Square Garage 146,116 145,272
Church Avenue Garage 311,827 349,857
Tower Garage 201,010 261.,597
Gainsboro Garage 68,966 61,289
Campbell Garage 13,431 9,618
Williamson Lot 45,963 38,667
Higher Ed Center Lot 27,711 29,099
Market Lot 11,343 12,061
Elmwood Lot 41,074 32,881
Warehouse Row Lot 18,190 14,628
West Church/YMCA Lots 13,135 13,135
Parking Violations (All Locations) 22,283 7,809
Total Operating Revenues 1,334,457 1,384,903
Operatina Expenses
Operating Expenses 624,059 616,978
Depreciation 417,828 412,207
Total Operating Expenses 1,041,887 1,029,185
Operating Income 292,570 355,718
Nonoperatina Revenues/(Expenses)
Investment Income 10,771 30,691
Interest Expense (231,381) (249,796)
Net Nonoperating Expenses (220,610) (219,105)
Income Before Transfers and Contributions 71,960 136,613
Transfers and Contributions
Transfers In 14,466
Net Transfers and Contributions 14,466
Change in Net Assets $ 71,960 $ 151,079
5
I
CITY OF ROANOKE, VIRGINIA
MARKET BUILDING FUND
COMPARATIVE STATEMENT OF REVENUES AND EXPENSES
FOR THE SIX MONTHS ENDED DECEMBER 31, 2009
(UNAUDITED)
FY 2010
FY 2009
Operatina Revenues
Charges for Services
$
104,327
$
113,397
Total Operating Revenues
104,327
113,397
Operatina Expenses
Other Services and Charges
Depreciation
114,055
49,824
163,879
332,063
50,789
382,852
Total Operating Expenses
Operating Loss (59,552) (269,455)
Nonoperatina Revenues
Investment Income 6,824 2,898
Miscellaneous 88
Net Nonoperating Revenues 6,824 2,986
Loss Before Transfers & Contributions (52,728) (266,469)
Transfers and Contributions
Transfer in from Capital Projects Fund 2,205,062 (1)
Transfer in from General Fund 47,250 17,500
Net Transfers and Contributions 2,252,312 17,500
Change in Net Assets $ 2,199,584 $ (248,969)
(1) Funding for Market Building renovation.
6
. CITY OF ROANOKE, VIRGINIA
CITY TREASURER'S OFFICE
GENERAL STATEMENT OF ACCOUNTABILITY
FOR THE MONTH ENDED DECEMBER 31, 2009
ii' TO THE DIRECTOR OF FINANCE:
GENERAL STATEMENT OF ACCOUNTABILITY OF THE CITY TREASURER OF THE CITY OF ROANOKE, VIRGINIA
FOR THE FUNDS OF SAID CITY FOR THE MONTH ENDED DECEMBER 31, 2009.
BALANCE AT
NOV 30, 2009
CONSOLIDATED FUNDS $67,677,814,43
RECEIPTS
$18,817,692.73
BALANCE AT BALANCE AT
DISBURSEMENTS DEC 31, 2009 DEC 31, 2008
$26,241,017.17 $60,254,489.99 $100,718,577.12
CERTIFICATE
I HEREBY CERTIFY THAT THE FOREGOING IS A TRUE STATEMENT OF MY ACCOUNTABILITY
TO THE CITY OF ROANOKE, VIRGINIA, FOR THE FUNDS OF THE VARIOUS ACCOUNTS THEREOF
FOR THE MONTH ENDING DECEMBER 31, 2009. THAT SAID FOREGOING:
~-.
CASH
CASH IN HAND
CASH IN WACHOVIA BANK
CASH IN HOMETOWN BANK
CASH IN VALLEY BANK
INVESTMENTS:
WACHOVIA OVERNIGHT SWEEP ACCOUNT
LOCAL GOVERNMENT INVESTMENT POOL
SMITH BARNEY GOVERNMENT MONEY MARKET FUND
CERTIFICATES OF DEPOSIT
U. S. AGENCIES
VIRGINIA AIM PROGRAM (U. S. SECURITIES)
VIRGINIA SNAP PROGRAM (U, S. SECURITIES)
TOTAL
$16,453.48
121,560.16
100.00
1,743.27
102,000.00
13,245,880.86
6,215,038.31
5,045,565.04
4,000,000.00 .
6,018,164.48
25,487,984.39
$60,254,489.99
JANUARY 20,2010
~~.~
~ L Y . POWERS, TREASURER
7
CITY OF ROANOKE PENSION PLAN
STATEMENT OF CHANGES IN PLAN NET ASSETS
FOR THE SIX MONTHS ENDED DECEMBER 31, 2009
(UNAUDITED)
FY 2010 FY 2009
Additions/(Reductions ):
Employer Contributions $ 5,498,945 $ 5,909,902
Investment Income
Net Appreciation/(Depreciation) in Fair Value of Investments 40,244,707 (79,765,769)
Interest and Dividend Income 3,402,070 4,964,362
Total Investment Gain/(Loss) 43,646,777 (74,801,407)
Less Investment Expense 139,239 127,498
Net Investment Gain/(Loss) 43,507,538 (74,928,905)
Total Additions/(Reductions) $ 49,006,483 $ (69,019,003)
Deductions
Benefits Paid to Participants
Administrative Expenses
Total Deductions
Net Increase/(Decrease)
$ 13,829,830 $ 13,012,150 .
305,750 291,233
14,135,580 13,303,383
34,870,903 (82,322,386)
Net Assets Held in Trust for Pension Benefits:
Fund Balance July 1
Fund Balance December 31
266,428,241
$ 301,299,144
344,383,415
$ 262,061,029
8
CITY OF ROANOKE PENSION PLAN
STATEMENT OF PLAN NET ASSETS
. DECEMBER 31, 2009
(UNAUDITED)
FY 2010 FY 2009
Assets
Cash $ 603,121 $ 1,161,245
Investments, at Fair Value 303,320,934 263,361,110
Due from Other Funds 1,059 1,613
Total Assets $ 303,925,114 $ 264,523,968
Liabilities and Net Assets
Liabilities:
Due to Other Funds
Accounts Payable
$ 2,625,964
6
$ 2,462,939
Total Liabilities
2,625,970
2,462,939
Net Assets Held in Trust For Pension Benefits
$ 301,299,144
$ 262,061,029
9
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: c1erk@roanokeva.gov
JONATHAN E. CRAFT
Qeputy City Clerk
STEPHANIE M. MOON, CMC
City Clerk
CECELIA T. WEBB
Assistant Deputy City Clerk
February 2, 2010
Mike Woolwine
4024 Norwood Street
Roanoke, Virginia 24018
Dear Mr. Woolwine:
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
February 1, 2010, you were appointed to replace Joel W. Richert as a member of the
Board of Zoning Appeals, for a term ending December 31,2012.
Enclosed you will find a Certificate of your appointment and an Oath or
Affirmation of Office which may be administered by the Clerk of the Circuit Court
of the City of Roanoke, located on the third floor of the Roanoke City Courts
Facility, 315 Church Avenue, S. W,
Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor
Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which
you were appointed.
Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing
copy of the Virginia Freedom of Information Act. The Act requires that you be provided
with a copy within two weeks of your reappointment and each member is required "to
read and become familiar with provisions of the Act."
Mike Woolwine
February 2, 2010
Page 2
On . behalf of the Mayor and Members of City Council, I would like to express
appreciation for your willingness to serve the City of Roanoke as a member of the Board
of Zoning Appeals.
Sincerely,
~h1.~
Stephanie M. Moon, CMC
City Clerk
SMM:ew
Enclosures
pc: Rebecca J. Cockram, Secretary, Board of Zoning Appeals
COMMONWEALTH OF VIRGINIA
)
)
To-wit:
)
CITY OF ROANOKE
I, Stephanie M. Moon, City Clerk, and as such City Clerk of the City of Roanoke
and keeper of the records thereof, do hereby certify that at a regular meeting of Council
which was held on the first day of February 2010, MIKE WOOLWINE was appointed to
replace Joel W. Richert as a member of the Board of Zoning Appeals, for a term ending
December 31,2012.
Given under my hand and the Seal of the City of Roanoke this second day of
February 2010.
~tn. ht.w
City Clerk .
CITY OF ROANOKE
. OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: c1er k@roanokeva.gov
STEPHANIE M. MOON, CMC
City Clerk
February 2, 2010
Philip H. Lemon
3169 West Ridge Road, S. W.
. Roanoke, Virginia 24014
Dear Mr. Lemon:
JONATHAN E. CRAFT
Deputy City Clerk
CECELlA T. WEBB
Assistant Deputy City Clerk
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
February 1, 2010, you were reappoi.nted as a member of the Board of Zoning Appeals,
for a term ending December 31,2012.
Enclosed you will find a Certificate of your reappointment and an Oath or
Affirmation of Office which maybe administered by the Clerk of the Circuit Court
of the City of Roanoke, located on the third floor of the Roanoke City Courts
Facility, 315 Church Avenue, S, W.
Please return one copy of the Oath of Office. to Room 456 in the Noel C. Taylor
Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which
you were reappointed.
Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing
copy of the Virginia Freedom of Information Act. The Act requires that you be provided
with a copy within two weeks of your reappointment and each member is required "to
read and become familiar with provisions of the Act."
Philip H. Lemon
February 2,2010
Page 2
On behalf of the Mayor and Members of City Council, I would like to express
appreciation for your willingness to continue your service to the City of Roanoke as a
member of the Board of Zoning Appeals.
Enclosures
Sincerely,
~~ m. ~o..J
Stephanie M. Moon, CMC
City Clerk
pc: Rebecca J. Cockram, Secretary, Board of Zoning Appeals
/
COMMONWEALTH OF VIRGINIA
)
)
To-wit:
)
CITY OF ROANOKE
I, Stephanie M. Moon, City Clerk, and as such City Clerk of the City of Roanoke
and keeper of the records thereof, do hereby certify that at a regular meeting of Council
which was held on the first day of February 2010, PHILIP H, LEMON was reappointed .
as a member of the Board of Zoning Appeals, for a term ending December 31,2012.
Given under my hand and the Seal of the City of Roanoke this second day of
February 2010.
~h1.~
City/Clerk
r
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: c1erk@roanokeva.gov
JONATHAN E. CRAFf
Deputy City Clerk
STEPHANIE M. MOON, CMC
City Clerk
. February 2,2010
CECELlA T. WEBB
Assistant Deputy City Clerk
Andrew H. Williams
320-C Mountain Avenue, S. W.
Roanoke, Virginia 24016
Dear M r. Williams:
At a regular meeting of the Council of the City of Roanoke which was held on
Monday, February 1, 2010, you were appointed as a member of the Roanoke
Public Library Board to fill the unexpired term of C. Nelson Harris, commencing
February 1, 2010 and ending June 30,2011.
Enclosed you will find a Certificate of your -appointment and an Oath or
Affirmation of Office which may be administered by the Clerk of the Circuit
Court of the City of Roanoke, located on the third floor of the Roanoke City
Courts Facility, 315 Church Avenue, S. W.
Please return one copy of the Oath .of Office to Room 456 in the Noel C. Taylor
Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to
which you were appointed.
Pursu~nt to Section 2.2-3702, Code of Virginia (1950), as amended, I am
enclosing copy of the Virginia Freedom of Information Act. The Act requires
that you be provided with a copy within two weeks of your appointment and
each member is required "to read and become familiar with provisions of the
Act.'"
Sincerely,
#tLrn,
Stephanie M. Moon, c~
City Clerk
Enclosures
.L:\CLERK\DA T A \CKSMI \Committee.Tenns\Roanoke Public Library Board\Andrew H. Williams appointment letdoc
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Andrew H. Williams
February 2, 2010
Page 2
pc: Sheila S.Umberger, Secretary, Roanoke Public Library Board
L: \CLERK\D AT A \CKSM I \Committee.T erms\Roanoke Public Library Board\Andrew H. Williams appointment let.doc
COMMONWEALTH OF VIRGINIA
)
) To-wit:
)
CITY OF ROANOKE
I, Stephanie M. Moon, City Clerk, and as such City Clerk of the City of
Roanoke and keeper of the records thereof, do hereby certify that at a regular
meeting of Council which was held on the first day of February 2010,
ANDREW H. WILLIAMS was appointed as a member of the Roanoke Public
Library Board to fill the unexpired term of C. Nelson Harris, commencing
February 1,2010, and ending June 30,2011.
Given under my hand and the Seal of the City of Roanoke this second day
of February 2010.
i+--J - - h1 .
I~erk · ~bv
L:\CLERKIDAT A\CKSMl \COlmnittee.Tenns\Roanoke Public Library Board\Andrew H. Williams appointment let.doc
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: c1erk@roanokeva.gov
STEPHANIE M. MOON, CMC
City Clerk
February 2, 2010
Ms. Joel W. Richert
41 5 Allison Avenue, S W.
Roanoke, Virginia 24016
Dear Ms. Richert:
J
JONATHAN E. CRAFT
Deputy City Clerk
CECELIA R. TYREE
Assistant Deputy City Clerk
On December 27, 1982, the Roanoke City Code was amended to provide that
after completion of three consecutive complete terms of office, no member of a
'permanent board, authority, commission or committee shall be eligible for
reappointment to the same office for the next succeeding term.
On December 31, 2009, you completed your third consecutive term of office as
a member of the Board of Zoning Appeals.
The Members of City Council requested that I express sincere appreciation for
your service to the City of Roanoke a as a member of the Board of Zoning
Appeals from February 2, 1998 to February 1, 2010. Please find enclosed a
Certificate of Appreciation and an aerial view photograph of the Roanoke Valley
in recognition of your years of service.
Sincerely,
~m,~UhV
Stephanie M. Moon, CMC
City Clerk
SMM:ew
Enclosure
,/
pc: Diana B. Sheppard, Chair, Board of Zoning Appeals, 2529 Floraland
Drive, N. W., Roanoke, Virginia 24012
RebeccaJ. Cockram, Secretary, Board of Zoning Appeals
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