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Home My WebLink About02/03/03 - 06/20/05 c~ GREATER ROANOKE TRANSIT COMPANY BOARD OF DIRECTORS. / January 30, 2003 Ralph K. Smith, President William D. Bestpitch William H. Carder M. Rupert Cutler Alfred T. Dowe, Jr. C. Nelson Harris Linda F. Wyatt Dear President Smith and Members of the Board: There will be a special meeting of the Board of Directors of the Greater Roanoke Transit Company on Monday, February 3, 2003, immediately following adjournment of the GRTC Audit Committee, which is scheduled to convene at 1 :30 p.m. The meeting of the Board of Directors will be held in the City Council Chamber, fourth floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., City of Roanoke, Virginia. /h~ J~ Mary F. Parker Secretary MFP:sm pc: Darlene L Burcham, Vice President of Operations, GRTC William M. Hackworth, General Counsel, GRTC Jesse A. Hall, Treasurer, GRTC Gary E. Tegenkamp, Assistant General Counsel, GRTC ~avid A. Morgan, General Manager, Valley Metro, P. O. Box 13247, Roanoke, Virginia 24032 H:\GRTC.03\Meeting Notic:e.wpd " v 4., ..-~ GREATER ROANOKE TRANSIT COMPANY FEBRUARY 3,2003 IMMEDIATELY FOllOWING THE GRTC AUDIT COMMITTEE MEETING COUNCil CHAMBER AGENDA 1 . Call to Order. 2. Roll Call. 3. Approval of Minutes: Special Meeting of June 17, 2002. 4. Reports of Officers: a. General Manager: 1. Management Letter dated February 3, 2003. 2. Financial and Operating Reports for the months of October, November and December 2002. 3. A report recommending authorization to file applications requesting the maximum operating assistance from the Federal Transit Administration and the Virginia Department of Rail and Public Transportation for fiscal year 2003-04. 4. A report recommending appointment of a Budget Review Committee for fiscal year 2003-04. 5. A communication from the President recommending that the Annual Meeting of the GRTC Stockholders will be held on Monday, June 16,2003, at 1 :30 p.m., in the City Council Chamber. 1 .~ v .,,-.. 6. A communication from the Vice-President of Operations requesting that the Board convene in a Closed Meeting to discuss disposition and acquisition of real property for a public purpose, where discussion in open meeting would adversely affect the bargaining position or negotiating strategy of the Board, pursuant to Section 2.2-3711 (A)(3), Code of Virginia (1950), as amended. 7. Other Business. Certification of Closed Meeting. 8. Adjournment. 2 ( (~_. MOTION AND CERTIFICA liON WITH RESPECT TO CLOSED MEETING FORM OF MOTION: I move, with respect to the Closed Meeting just concluded, that each member of the Board of Directors, Greater Roanoke Transit Company, certify to the best of his or her knowledge that: (1) only public business matters lawfully exempted from open meeting requirements under the Virginia Freedom of Information Act; and (2) only such public business matters as were identified in any motion by which any Closed Meeting was convened were heard, discussed or considered by the members of the Board in attendance. PLEASE NOTE: 1. The foregoing motion shall be made in open session at the conclusion of each - Closed Meeting. 2. Roll call vote included in the Board's minutes is required. 3. Any member who believes there was a departure from the requirements of subdivisions (1) and (2) of the motion shall state prior to the vote the substance of the departure that, in his or her judgment, has taken place. The statement shall be recorded in the minutes of the Board. ~ Noel C. Taylor Municipal Building 215 Church Avenue, S.W., Room 364 Roanoke, Virginia 24011-1591 Telephone: (540) 853-2333 Fax: (540) 853-1138 CityWeb: www.roanokegov.com February 3, 2003 " Ralph K. Smith, President and Members of the Board of Directors Greater Roanoke Transit Company Roanoke, Virginia Subject: Linking the Communities of Roanoke and Blacksburg Dear President Smith and Members of the Board: The City of Roanoke and key economic development organizations have determined through numerous meetings that nurturing the synergistic relationship between the Roanoke Valley, Virginia Tech, and the New River Valley is of paramount importance to the region as a whole. It has been determined that one of the initial steps towards this goal is to develop improved transportation methods between the two regions. To initiate this first step, GRTC General Manager, David Morgan, met in late October with representatives from Virginia Tech's Office of Transportation, Blacksburg Transit, Roanoke Regional Airport Commission, Roanoke Valley- Alleghany Regional Commission, Fifth District Regional Alliance, and the New River Valley Planning District to discuss the possibility of providing bus service between Roanoke and Blacksburg. All agencies agreed that the concept of Roanoke to Blacksburg bus service would be beneficial to both communities, while at the same time stating that they were unable or unwilling to contribute financially to the program. Additionally, the Roanoke Regional Airport Commission expressed concern that this type of service could drastically reduce their parking revenues, its top revenue source. Even though several obstacles remain to be worked out, GRTC is moving forward with the project, and is anticipating the possibility of initiating this new service in August 2003. This service would connect both the current Valley Metro and Blacksburg Transit bus lines, and will allow passengers to transfer from one service to another to reach their final destination. ~ Board of Directors February 3, 2003 Page 2 GRTC's current fleet of city transit coaches is not engineered to provide this over the road service. Therefore, GRTC is in the process of procuring vehicles, which are designed to meet the unique transit need of this type of service. GRTC intends to apply for a State Demonstration Grant to fund this project for the first year. If this funding source becomes unavailable due to State budget cuts, GRTC can fund the first year with our existing capital reserve (both capital and operating). If any Member of the Board of Directors has reservations regarding this new venture, please contact me before February 6, 2003, as the bus procurement award is pending. Sincerely, A~~ Darlene L. Burcham Vice President of Operations, GRTC DB:dm cc: Asst. V.P. of Operations Treasurer Secretary Legal Counsel General Manager ~-l 6:.~~Bl-sJ . ---II. . ~~I~-~ VAllEY METRO January 31, 2003 Greater Roanoke Transit Company P.O. Box 13247 Roanoke, Va. 24032 540-982-0305 Mr. Gary A. Huff Town Manager, Town of Blacksburg 300 South Main Street Blacksburg, Virginia 24062-9003 Subject: Linking the Communities of Roanoke and Blacksburg Dear Mr. Huff: Valley Metro has been meeting with many regional organizations, including Blacksburg Transit, over the past several months discussing the possibility of implementing bus service between the Roanoke Valley and the New River Valley. This type of service has been identified as a key component in linking our two regions. Our goal in the implementation of such a service is to improve regional air quality, reduce traffic on 1-81, and provide true regional transportation to commuters, students, and to the transit dependent. In an effort to make this project a reality, Roanoke has been moving forward in the planning process of this service. A preliminary route, which is still being developed, would link Valley Metro and the VDOT Park and Ride lot at exit 140 of 1-81 to existing Blacksburg Transit routes. Scheduled service would run consistently throughout the day Monday-Saturday, with less frequent late night service on Friday and Saturday nights. Initially, Valley Metro would apply for a State Demonstration Grant and provide the local match to fund the estimated $230,000 operating budget for the first year of service. No funding will be requested from other municipalities or Virginia Tech to initiate this program. Upon completion of the first year of service, we will evaluate the success of the program to decide if the service should be continued in future years. Valley Metro has yet to seek authorization from our Board of Directors/City Council to implement this program. We intend to approach them in the near future and would like to have the endorsement of the Town of Blacksburg when we do approach them. After our governing body's action, we intend to again meet with regional organizations to ask for their continued involvement and support. -, Mr. Gary A. Huff ) January 31, 2003 Page 2 I would welcome the opportunity to meet with you at your earliest convenience to hear your suggestions and answer any questions you may have. I have attached the minutes from our October 30, 2002 meeting and our Executive Summary for your review. I look forward to hearing from you soon. DM:sf Attachments Sincerely, '-'~::~:f - General Manager ~ February 3, 2003 Linking the Communities of Roanoke, Salem, Blacksburg, and Christians burg Executive Summary VALLEY METRO '.:=--'.::.::::..;.~.~~-;.::-:.~<::::::':7~:::~;:~;:~;~ }~~ .-:T. ..~::: .- ",. Service Justification: There has been a need identified to link the communities of Roanoke, Salem, Blacksburg, and Christiansburg. Valley Metro currently links Roanoke and Salem while Blacksburg Transit links Blacksburg and Christiansburg. To provide seamless, regional transportation, the two services must connect. Transportation options are required by many students, families and businesses looking to locate in a particular area. Additionally, the use of regional public transportation benefits the region in numerous ways. Three of which are: · Maintain and assist in improvement of regional air quality · Reduce traffic congestion on 1-81 · Provide true regional transportation to commuters, students without access to automobiles, and to the transit dependent Service Implementation: Valley Metro proposes to initiate service between the City of Roanoke and Blacksburg in August of 2003. The service is anticipated to operate on an hourly to hour and a half schedule, depending on the route, Monday through Saturday, with the first bus departing Downtown Roanoke for Blacksburg at 5: 15 A.M. and the first bus departing Blacksburg for the return trip to Roanoke at 6: 15A.M. The service will end with the last bus leaving Blacksburg at approximately 7: 15 P.M., Monday-Thursday, and at 12:45 A.M., Friday-Saturday. The proposed route, which is still being developed, is anticipated to serve Roanoke's Higher Education Center, the Hotel Roanoke, and the VDOT Park and Ride lot at exit 140 on 1-81, which will allow commuters from Salem and southwest Roanoke easy access to the service. The route will end in the Blacksburg area at a point that will connect with the end of an existing Blacksburg Transit route, most likely near the Christiansburg K-Mart and the Blacksburg Professional Park. Since Blacksburg Transit is the local public transit provider, we are unable to consider stops closer to VA Tech without their authorization. The route will reverse itself on the return trip to Roanoke. Funding/Cost: The operating budget for the first year is anticipated to be $230,000. Valley Metro intends to apply to the Virginia Department of Rail and Public Transportation for a Demonstration Grant to operate the service for the first year. This grant, if approved, will also provide Valley Metro with the funding to acquire two body-on-chassis mid-duty buses that are designed for over the road service. Currently the cost to ride the service is estimated to be $6.00 per round-trip. The consideration for monthly or multiple ride discounts will be considered at some point in the future. Conclusion: Both the Roanoke and New River Valleys, including Va. Tech can benefit economically and ecologically from the implementation of this regional transportation alternative. ~VALLEV ~~~~o =", =-..::::.==':.~.~~ _7'_i_-;-~-,:: Linking Communities Executive Summary C". f} GREATER ROANOKE TRANSIT COMPANY BOARD OF DIRECTORS February 7, 2003 Ralph K. Smith, President William D. Bestpitch -William H. Carder M. Rupert Cutler Alfred T. Dowe, Jr. C. Nelson Harris Linda F. Wyatt Dear President Smith and Members of the Board: The Annual Meeting of the Stockholders of the Greater Roanoke Transit Company will be held on Monday, June 16, 2003, at 1 :30 p.m., in the City Council Chamber, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., Roanoke, Virginia. Si7\~J.f~ Mary F. Parker Secretary MFP:mh pc: Darlene L. Burcham, Vice President of Operations, GRTC William M. Hackworth, General Counsel, GRTC Jesse A. Hall, Treasurer, GRTC Gary E. Tegenkamp, Assistant General Counsel, GRTC David A. Morgan, General Manager, Valley Metro, P. O. Box 13247, Roanoke, Virginia 24032 H:\GRTC.03\February 3, 2002.GRTC.corresp.wpd 'j GREATER ROANOKE TRANSIT COMPANY BOARD OF DIRECTORS February 3, 2003 William D. Bestpitch William H. Carder M. Rupert Cutler Alfred T. Dowe, Jr. C. Nelson Harris Linda F. Wyatt Dear Members of the Board: Paragraph I, Article II of the By-Laws of the Greater Roanoke Transit Company provide that the Annual Meeting of the Stockholders will be held during the month of June each year at a day, time and place to be from time to time fixed by the Board of Directors. With your concurrence, I respectfully recommend that the Annual Stockholders' Meeting be held on Monday, June 16, 2003, at 1 :30 p.m., in the City Council Chamber. RKS:sm pc: Darlene L. Burcham, Vice President of Operations, GRTC William M. Hackworth, General Counsel, GRTC Gary E. Tegenkamp, Assistant General Counsel, GRTC Jesse A. Hall, Treasurer, GRTC Mary F. Parker, Secretary, GRTC David A. Morgan, General Manager, Valley Metro, P. O. Box 13247, Roanoke, Virginia 24032 N:\cksm1\GRTC.03\Scheduling Stockholders' Meeting.wpd :.~ GREATER ROANOKE TRANSIT COMPANY BOARD OF DIRECTORS February 7, 2003 M. Rupert Cutler, Director Alfred T. Dowe, Jr., Director Darlene L. Burcham, Vice-President of Operations Jesse A. Hall, Treasurer Dear Ms. Burcham and Gentlemen: At a special meeting of the Board of Directors of the Greater Roanoke Transit Company on Monday, February 3,2003, you were appointed as members of the fiscal year 2003-04 Budget Review Committee. Sin;; IMu J fL Mary F. Parker Secretary MFP:mh pc: David A. Morgan, General Manager, Valley Metro, P. O. Box 13247, Roanoke, Virginia 24032 H:\GRTC.03\February 3, 2002.GRTC.corresp.wpd \ CIW CLERK 7€)3 JAH 29 Pli03:58 r.~~ ~I _ ~.." ~~BB .<>.-----.. . ~._~ ~ ~ Greater Roanoke Transit Company Board of Directors Meeting VALLEY METRO February 3,2003 Greater Roanoke Transit Company P.O. Box 13247 Roanoke, Va. 24032 540-982-0305 Ralph K. Smith and Members of the Board of Directors Roanoke, Virginia Dear President Smith and Members of the Board: Subject: Appointment of Fiscal Year 2003-2004 Budget Review Committee Background: . Annually management prepares a proposed operating budget for the next fiscal year's operation of the transit system. This proposed budget requires approval by the Board of Directors. In order to review the proposed budget, a budget review committee has been established by the Board of Directors. . The budget review committee is usually comprised of two (2) members of the Board, and two (2) Officers of the company. The fiscal year 2002-2003 Budget Review Committee was composed of the following: William White, Sr., Former Board Member W. Alvin Hudson, Jr., Former Board Member Jesse A. Hall, Treasurer Darlene L. Burcham, Vice-President of Operations Recommendation: Appoint two (2) members of the Board and two (2) Officers of the company to serve as the Fiscal Year 2003-2004 Budget Review Committee to review the proposed budget. Respectfully submitted, -=~ p;u;:;--- David A. Morg<<' General Manager . c. Vice-President of Operations Treasurer Secretary Legal Counsel ~ '-~,~). GREATER ROANOKE TRANSIT COMPANY BOARD OF DIRECTORS February 7, 2003 David A. Morgan, General Manager Valley Metro P. O. Box 13247 Roanoke, Virginia 24032 Dear Mr. Morgan: I am attaching copy of a resolution authorizing the filing of applications, and acceptance and execution of appropriate agreements for operating and capital financial assistance for fiscal year 2003-04 with the Federal Transit Administration and the Commonwealth of Virginia Department of Rail and Public Transportation, upon certain terms and conditions. The above referenced measure was adopted by the Board of Directors of the Greater Roanoke Transit Company at a special meeting which was held on Monday, February 3, 2003. s~.~ J, fJ ~ Mary F. Parker Secretary MFP:mh Enclosure pc: Darlene L. Burcham, Vice-President of Operations, GRTC Jesse A. Hall, Treasurer, GRTC '" H:\GRTC.03\February 3, 2002.GRTC.corresp.wpd ~/1: BOARD OF DIRECTORS OF GREATER ROANOKE TRANSIT COMPANY A RESOLUTION AUTHORIZING THE FILING OF APPLICATIONS AND THE ACCEPTANCE AND EXECUTION OF APPROPRIATE AGREEMENTS FOR OPERATING AND CAPITAL FINANCIAL ASSISTANCE FOR FISCAL YEAR 2003-2004 WITH THE FEDERAL TRANSIT ADMINISTRATION AND THE COMMONWEALTH OF VIRGINIA DEPARTMENT OF RAIL AND PUBLIC TRANSPORTATION UPON CERTAIN TERMS AND CONDITIONS. BE IT RESOLVED by the Board of Directors of the Greater Roanoke Transit Company that the Company's General Manager and SecretaIy are authorized to execute and attest, respectively, in a form approved by General Counsel, appropriate applications requesting the maximum operating and capital financial assistance from the Federal Transit Administration and the Commonwealth of Virginia Department of Rail and Public Transportation for the fiscal year 2003-2004 and further to accept and execute the necessary operating grant agreements and capital grant agreements, in a form approved by General Counsel, alIas more particularly set forth in the report of the General Manager to this Board dated February 3, 2003. Date: f...J-.3, J.".J A1TE;\ ~ ;. p ~ Secretary H:\Measures\GRTC funding.doc CITY CLERK '03 ,..TAN 29 Pt103:58 ~ l~ r:'"";1 i"~ ~ ~ 1-:::1 1----::1 .....---.. . R R Greater Roanoke Transit Company Board of Directors Meeting VALLEY METRO February 3, 2003 Greater Roanoke Transit Company P.O. Box 13247 Roanoke, Va. 24032 540.982.0305 Ralph K. Smith, President and Members of the Board of Directors Roanoke, Virginia . Dear President Smith and Members of the Board: Subject: Federal Transit Administration Operating Assistance, and Commonwealth of Virginia Administrative and Maintenance Assistance for fiscal year 2003-2004. Background: . Financial assistance has been provided to GRTC by the Federal Transit Administration (FT A) and the Commonwealth of Virginia Department of Rail and Public Transportation (VDRPT) during previous fiscal years for certain operating, administrative and maintenance expenses. Under FT A regulations, GRTC is eligible for federal operating funds, which cannot exceed 50% of its proposed operating deficit. In fiscal year 2003-2004 GRTC will apply for the maximum amount allowed in federal operating assistance, which currently is approximately $1,710,804.00. This amount of operating assistance is the same as the current fiscal year. In addition, GRTC is eligible for approximately $848,000.00 in operating assistance from the Virginia Department of Rail and Public Transportation, which is the same amount as the current fiscal year. The amounts listed above for operating assistance are subject to change depending on availability of funds. The deadline for filing the applications for the above referenced assistance is March 1, 2003. Recommendation: Authorize the General Manager to file applications requesting the maximum operating assistance from FT A and VDRPT for fiscal year 2003-2004, and to accept and execute the necessary grant agreements in a form approved by legal counsel. Respectfully submitted, -~~~- General Manager . c. Vice President of Operations Legal Counsel Treasurer Secretary CITY CLERK '03 .JAN 29 Pt10366 ~~ i'" ~ ~ 1:11-"] .-.. .RR VALLEY METRO February 3, 2003 Greater Roanoke Transit Company P.O. Box 13247 Roanoke, Va. 24032 540-982-0305 MANAGEMENT LETTER Financials Enclosed for your review, you will find financials for the months October through December 2002. First Transit Monitorin2 Service . In an effort to assure that GRTC's operators are following established operating procedures, First Transit's monitoring service was brought in for three days during the month of January. During that time the observer, who is unknown to the operators, rode GRTC buses on numerous routes to assure that proper fare collection, passenger counts, ADA requirements, safe vehicle operation and proper customer service were being performed by our operators. The comprehensive report received on their findings was extremely favorable, and only a few minor incidents observed were reported. Those findings allowed GRTC staff to address and retrain the personnel involved. Increased Security for GRTC Facilities In an effort to increase security for both GRTC customers and employees, security cameras and monitoring equipment is in the process of being installed at both GRTC facilities (Roy Z. Meador Building and Campbell Court). This procurement was planned for and included in the Fiscal year 2003 budget. 95% of the cost of installation is being paid for through grants from the Federal Transit Administration and the Virginia Department of Rail and Public Transportation. . ~ CITr CLERK 7(~3 JAN 29 pt10367 GREATER ROANOKE TRANSIT COMPANY . Comparative Income Statement For the Four Months Ending October 31 , 2002 33% OF THE YEAR IS PAST FY03 FY02 FY03 ACTUAL ACTUAL BUDGET %OFFY03 10/31/02 10/31/02 TOTAL BUDGET OPERATING INCOME Operating Revenue $431,827.44 $1,366,352.00 $1,385,923.00 31.16% Advertising Revenue 39,841.87 125,400.00 128,000.00 31.13% Non- Transportation Revenues 95,177.77 244,579.00 281,593.00 33.80% Total Income 566,847.08 1,736,331.00 1,795,516.00 31.57% OPERATING EXPENSES Labor - Hourly & Salary 836,756.53 2,31D,395.00 2,518,955.00 33.22% Fringe Benefits 281,935.93 888,054.00 945,279.00 29.83% Services 100,625.87 310,731.00 360,392.00 27.92% Materials & Supplies 199,344.35 736,522.00 807,977.00 24.67% Utilities 36,895.32 137,790.00 148,449.00 24.85% Insurance Costs 83,264.94 171,229.00 247;714.00 33.61% Purchased Transportation 138,611.26 392,677.00 426,320.00 32.51% Miscellaneous Expenses 11,719.88 34,586.00 47,170.00 24.85% Total Expenses 1,689,154.08 4,981,984.00 5,502,256.00 30.70% Net Loss (1,122,307.00) (3,245,653.00) (3,706,740.00) 30.28% local Grants 339,261.61 1,022,806.00 1,059,366.00 32.02% . State Grants 282,980.00 1,054,028.00 936,570.00 30.21% Federal Grants 581,560.82 1,168,819.00 1,710,804.00 33.99% Total Subsidies 1,203,802.43 3,245,653.00 3,706,740.00 32.48% Net Income (loss) 81,495.43 . ~ . 666 ~ ~ ~ n III ... ~ ~ S ~ ~ ~ ~ ! - I:l '" - I:l ... - I:l '" . l:l '" to l:l - :;: - ~ '" - ~ - '" ;: '" l:l - t t !:; . '" ~ ... ~ ~ ~ ~ ~ ~ ~ ~ 5 iil ::: ~ 0 III ~ a iil ~ g !:l ::: ~ ~ 5 ~ ... .. ; ~ .. s ~ ~ ~ ~ i ~ ~ ~ ~ ~ ~ l:l 2 'j, ~ ~ e ~ i - ~ t t t ~e: is o 'l \00 S ~ ~ ~ "' ~ ~ ~ ~ N ~ ~ =:g :g i ~ ~ ~ ~ e e t:~t:l1A ~ c=1 S ! ~ GO i ~ i \4' ~ ~ ! ~ ~ t.. - - s s ~ = ~ ~ ...... '" s ~ ~ i ~ ~ ~ ~gtj:g :!QO~ ::: ~ ~ S^lACt.- 8: 't. 't. ~ ~ '" ~ 6 6 '01 '01 1= 1= ~ ~ g iil ~ :I: o <:: ~ en ~ ~ ~ \"l ~ ~ E : o III 0 <:: 0 <:: III a ~ ... ~ ~ ~ & e .... 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CITY CLERK '03 JAN 29 PM03:57 VARIANCE REPORT For the Period October 2002 STATISTICAL ANALYSIS Revenue HourslPav Hours- compared to the average, the perqentage of revenue hours to pay hours increased because the percentage of overtime and non-productive hours (holiday, PDO) decreased 4.2% compared to the average (Oct - Sept). Crashes per 100,000 Miles- the number of crashes per miles increased because of an increase in the number of crashes per 100,000 miles traveled compared to the average. Complaints/OperatinQ Dav-oercentage of complaints decreased because of a decrease in the number of complaints compared to the average. OPERATING EXPENSES . All Expenses approximated or were less than budgeted for this year and include Disadvantaged Business Enterprises expenses for the current month of $0.00 and year to date total of $150.00. . ("'. CITY CLERK '03 JAH '-'9 PM0367 .1 GREATER ROANOKE TRANSIT COMPANY . . Comparative Income Statement For the Five Months Ending November 30, 2002 42% OF THE YEAR IS PAST FY03 FY02 FY03 ACTUAL ACTUAL BUDGET % OF FY 03 11/30/02 11/30/02 TOTAL BUDGET OPERATING INCOME Operating Revenue $537,171.81 $1,366,352.00 $1,385,923.00 38.76% Advertising Revenue 50,570.75 125,400.00 128,000.00 39.51% Non-Transportation Revenues 117,872.76 244,579.00 281,593.00 41.86% Total Income 705,615.32 1,736,331.00 1,795,516.00 39.30% OPERATING EXPENSES Labor - Hourly & Salary 1,020,633.31 2,310,395.00 2,518,955.00 40.52% Fringe Benefits 342,900.27 888,054.00 945,279.00 36.28% Services 134,200.86 310,731.00 360,392.00 37.24% Materials & Supplies 259,921.74 736,522.00 807,977.00 32.17% Utilities 47,812.09 137,790.00 148,449.00 32.21 % Insurance Costs 104,157.88 171,229.00 247;714.00 42.05% Purchased Transportation 178,852.04 392,677.00 426,320.00 41.95% Miscellaneous Expenses 16,187.64 34,586.00 47,170.00 34.32% Total Expenses 2,104,665.83 4,981,984.00 5,502,256.00 38.25% Net Loss (1,399,050.51 ) (3,245,653.00) (3,706,740.00) 37.74% Local Grants 425,283.92 1,022,806.00 1,059,366.00 40.15% . State Grants 353,725.00 1,054,028.00 936,570.00 37.77% Federal Grants 725,991.09 1,168,819.00 1,710,804.00 42.44% Total Subsidies 1,505,000.01 3,245,653.00 3,706,740.00 40.60% Net Income (loss) 105,949.50 . ~ . a a a ~ ~ ~ n :0 ... ~ ~ ~ ~ ~ ~ ~ &; a !i t;l ~ I:l = !:: ~ I:l ... ~ I:l = !:: . ~ '" !:: ~ '" ~ I:l = ~ I:l ~ = s: = I:l .. ~ ~ : IA ~ ..... . = t = a a ~ ool r- ~ ~ i ~ fii ;:: ~ ~~ ~ i 5 fii ;:: o :0 FI ~ S El g! ~ ~ ~ ~ '" '" t t ~ ~ ~ tj ~ ~ i ;j 01 ~ ~~\O! ~ ~ ~ = = ~ W t N ~ ~ ~ ~ '" '" e.. t. ~ ~ ~ ~ ..... ... ~ ~ ~ = = = We '" N 1M -:... ~ t. ~ ~ ~ ~:g :g t:t.~b ::::t \0 E ~ s f ~ jj ~ i f QD ~ ... ... \0 ~ 0: Ul 0>. ;::; i '" :g t ~ ~ ~ ~ t: e e e 'CcI ~ GO !:j :t... '" ~ ~ ~ e ~ 1 s => s ~ ~ ~ ~ j e i .. ... ~ ~ ~ ~ ~ ~ = ~ ool ool '" 00== ~ ~ <= ~ ~ I <= t'l :0 ~ g: o <= ~ = GO ~ ~ ;; ~ f.- ..... .. ~ ~ to ~ ..... 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'" '" ~ ~ '" ... '" ~ .. ~ .. ... ~ 5: ~ g ~ :., .. .. .. ~ ~ '" '" ... '" ~ ~ ~ t: ~ i;J i: ~ ... ~ ... ~ ~ '" .. .. ~ ~ ~ '" ~ g ~ ! i :ii ~ '" '" ... '" ~ ~ ... '" 1.- Co 1:: ! ~ : '" .. .. ~ ~ '" '" .. '" ~ t ~ ... .. ~ Co : 5: : '" ~ ~ ~ '" . '" .. .. '" ~ ~ '" ~ to i: .. 8 .. '" ~ '" ... ... .. ill ill '" :e .. '" ~ ;.. ~ Co !:: ~ i: ~ 8: .. .. ill ill '" '" ... '" ~ ~ ~ '" to g t w '" '" :ii '" '" III '" '" ~ '" ~ ~ .. 1.- g ~ i:l h ~ "t- ill '" ... l" P '" ~ .. '" ~ Co 8: ~ a .. .. ~ ~ .. ~ .. '" ~ p C '" g t g ~ .. ... III ~ ... . ~ ~ g t ~ ... '" '" :., w' g ~ 8 .. '" .. ... ~ III ;Jl ~ III ill " ~ (l 0 ... !:l d z " ~ (l '" z .. 0 0 .. ~ lJl ~ ~ S to !:l :: 0 "" z '" ., .. (l ;J: e ~ 0 .. to Z !:l 0 .... ~ g ~ to c: !:l .. ~ .. -< g .. g a lO c: .. ~ -< :: .. ~ g .. (l ;J: .. 1; g lJl .. F g :: ;.. .. -< .. .... g c: z .. '" .. .... '" c: '" ... .. -< .. .. c: S " c: '" ., '" .. ~ S to !:l 0 .. a s to !:l ;.. ~ ~ ~ gJ ~ z o ... ;i g ii: ... to !:l ~ 8 ~ ~ ii: ~ ~ z ii: ~ ~ ; ;J ;! ::: {:j ;! ., ~ '~I . VARIANCE REPORT For the Period November 2002 STATISTICAL ANALYSIS Crashes oer 100,000 Miles- the number of crashes per miles decreased because of a decrease in the number of crashes per 100,000 miles traveled compared to the average. All MileslRoadcalls-the number of all miles decreased due to an increase in the number of roadcalls compared to the average Comolaints/Ooeratina Dav-percentage of complaints decreased because of a decrease in the number of complaints compared to the average. OPERATING EXPENSES All Exoenses approximated or were less than budgeted for this year and include Disadvantaged Business Enterprises expenses for the current month of $0.00 and year to date total of $150.00. . . CITY CLERK ~03 JAN 29 Pii0367 ~~ GREATER ROANOKE TRANSIT COMPANY . Comparative Income Statement For the Six Months Ending December 31, 2002 50% OF THE YEAR IS PAST FY03 FY02 FY03 ACTUAL ACTUAL BUDGET %OFFY03 12/31/02 06/30/2002 TOTAL BUDGET OPERATING INCOME Operating Revenue $640,778.92 $1,366,352.00 $1,385,923.00 46.23% Advertising Revenue 58,694.50 125,400.00 128,000.00 45.86% Non- Transportation Revenues 139,437.30 244,579.00 281,593.00 49.52% Total Income 838,910.72 1,736,331.00 1,795,516.00 46.72% OPERATING EXPENSES Labor - Hourly & Salary 1,199,185.34 2,310,395.00 2,518,955.00 47.61% Fringe Benefits 411,709.80 888,054.00 945,279.00 43.55% Services 162,160.82 310,731.00 360,392.00 45.00% Materials & Supplies 299,748.48 736,522.00 807,977.00 37.10% Utilities 62,061.14 137,790.00 146,449.00 41.82% Insurance Costs 125,051.82 171,229.00 247,714.00 50.48% Purchased Transportation 210,775.10 392,677.00 426,320.00 49.44% Miscellaneous Expenses 19,532.59 34,586.00 47,170.00 41.41% Total Expenses 2,490,245.09 4,981,984.00 5,502,256.00 45.26% Net Loss (1,651,334.37) (3,245,653.00) (3,706,740.00) 44.55% I Local Grants 511,629.94 1,022,806.00 1,059,366.00 48.30% . State Grants 424,470.00 1,054,028.00 936,570.00 45.32% Federal Grants 847,599.00 1,168,819.00 1,710,804.00 49.54% Total Subsidies 1,783,698.94 3,245,653.00 3,706,740.00, 48.12% Net Income (loss) 132,364.57 . . . . ~ el '" ... 8 ~ '" l:l i: '" ~ ~ ::: <( el ; g ~ ... o z el '" g ~ ... o el ~ ~ ell ~ ~ g g ... <( ~ g g ... ~ g g ... ~ g ::;: ... ~ ... ~ ~ :c u ... '::i ~ ::;: ~ el ~ l:l ~ ~ o ::;: ~ llIl' o "" ~ ~ ell ~ ~ ~ u ~ llIl ~ s ~ ~ e ::~s\Q:g;e ~. 0-. 0'\ t1 Ilt"l 0 3- ClCI ~ i ~ ~ ~ ;: M ~ ~ 5 ~ 10 ~ ~ : :g i ~~a.;~~~~ ~ ~ ..,. "l "l "i ~ N ~ ~ t ~ ~ ~ "It ~ ..... 0). ..~~~!; W) \C Ifl r-- N S ~ ~ ~ 5 ::t c:> ~ ;: N ~ .; ~ ~ : ~ ~ t! =! ~ t ;'i d'~.5 l;l ... "l ~ ~ ~ 0\ ~ ~ ~ ~ S ~ ~ 5 ~ ~ :;: ~ ~ 5 ~ & ~ s: ~ :!; ... ~ ~ 0\ ! ... :i ~ ~ ~ r-- :: ~ ~ i ~ a ~ a ~ ~ E i.~~....~glO~. .. ... l1... ~ Irl t; \0 !~:! ~~ri~ ! ~ ~ ~ ;: N :3 I"'i :g ~ :l ~ ::: ... I ~ ~ ~ ~ ~ i ~ .., ... 0. ~ ! ... ;,. ~ ~ ~ ... 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II! ~ .. : ... ~ ~ t g "l '" "! :3 .... on i. .... on '" '" 0 el .. .... on II< II! ~ g ll' '" ;; 8; ~ 8 "I. .... wi '" j: '" on C t- en ~ II! II! en .... ... ~ ::> 8 :& ;!; oo III ~ ~ C> ::l ::> .... on &l '" on c ., '" ::; g ~ II< II< ! ... .... 8 ~ ::> "l '" .. ... .... on C ~ C '" .. . ~ .... '" ! II! .... is on on 8 .. oo '" '" <! ::> .... "! ... '" C "l ... ... on oo '" '" :>- .... g: II< II< .. ., g .. ~ j: ;;[ ~ "l .. '" :;: .... on ~ :a .... ~ S is 00: " '" ... '" c .. tl '" I:: '" ~ ... :>- ... ~ g '" II< II! ... ~ 0 OJ ~ 11 ~ ... ~ ~ ~ ... on ~ li! ... on '" ... :;: el ~ .. ~ ~ l/l II! '" ~ ~ ~ ~ ~ ~ .. 00: on ... ~ ~ Q ~ ~ s ~ ~ ~ ~ ~ :>- :;: ., 0 I ~ en Q Ie :;: C> ~ :>- ! ~ I ~ ., ~ ~ ~ el 0 . ~ en S '" ~ '" u ~ 0 ~ 0 ~ '" Ie :;: :;: '" u ~ ~ ~ '~ ~ :;: t; 0 u C> en :~ . VARIANCE REPORT For the Period December 2002 STATISTICAL ANALYSIS Crashes oer 100.000 Miles- the number of crashes per miles increased because of an increase in the number of crashes per, 100,000 miles traveled compared to the average. All MileslRoadcalls-the number of all miles decreased due to an increase in the number of roadcalls compared to the average Comolaints/OoeratinQ Dav-percentage of complaints decreased because of a decrease in the number of complaints compared to the average. OPERATING EXPENSES All EXDenses approximated or were less than budgeted for this year and include Disadvantaged Business Enterprises expenses for the current month of $0.00 and year to date total of $150.00. . . , GREATER ROANOKE TRANSIT COMPANY BOARD OF DIRECTORS June 12, 2003 Ralph K. Smith, President William D. Bestpitch M. Rupert Cutler Alfred T. Dowe, Jr. C. Nelson Harris Linda F. Wyatt Dear President Smith and Members of the Board: There will be a special meeting of the Board of Directors of the Greater Roanoke Transit Company on Monday, June 16, 2003, immediately following adjournment of the Annual Meeting of the Stockholders of the Greater Roanoke Transit Company, which is scheduled to convene at 1 :30 p.m. The meeting will be held in the City Council Chamber, fourth floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., City of Roanoke, Virginia. SfrtY~ 1. f ~ Mary F. Parker Secretary MFP:sm pc: The Honorable Beverly T. Fitzpatrick, Jr., Council Member Darlene L. Burcham, Vice President of Operations, GRTC William M. Hackworth, General Counsel, GRTC Jesse A Hall, Treasurer, GRTC Gary E. Tegenkamp, Assistant General Counsel, GRTC David A. Morgan, General Manager, Valley Metro, P. O. Box 13247, Roanoke, Virginia 24032 N:\cksm1\GRTC.03\Meeting Notice.wpd " GREATER ROANOKE TRANSIT COMPANY BOARD OF DIRECTORS June 30, 2003 David A. Morgan, General Manager Valley Metro P. O. Box 13247 Roanoke, Virginia 24032 Dear Mr. Morgan: A report of the Budget Review Committee recommending approval of the fiscal year 2003- 04 operating budget, was before the Board of Directors of the Greater Roanoke Transit Company at a special meeting which was held on Monday, June 16, 2003. On motion, duly seconded and adopted, the Board of Directors concurred in the recommendation. Sn'~ ;fJ~ Mary F. Parker Secretary MFP:mh Enclosure pc: Darlene L. Burcham, Vice-President of Operations, GRTC Jesse A. Hall, Treasurer, GRTC H:\GRTC.03IJune 16, 2002 Correspondence.wpd , GREATER ROANOKE TRANSIT COMPANY BOARD OF DIRECTORS June 16, 2003 IMMEDIATELY FOllOWING ADJOURNMENT OF THE ANNUAL MEETING OF THE STOCKHOLDERS' WHICH WilL CONVENE AT 1:30 P.M. COUNCil CHAMBER AGENDA 1. Call to Order. 2. Roll Call. 3. Approval of Minutes: Special meeting held on February 3, 2003. 4. Reports of Officers: a. General Manager: 1. Financial and Operating Reports for the months of March and April 2003. 2. Recommendation with regard to liability and physical damage insurance policies, effective April 1, 2003; and membership in the Virginia Transit Liability Pool. b. Secretary: 1. Election of officers. 5. Reports of Committees: a. Recommendation for approval of the fiscal year 2003-04 operating budget. Director Alfred T. Dowe, Jr. 6. Other Business. 7. Adjournment. , GREATER ROANOKE TRANSIT COMPANY Comparative Income Statement . For the Nine Months Ending March 31, 2003 75% OF THE YEAR IS PAST FY03 FY02 FY03 ACTUAL ACTUAL BUDGET % OF FY 03 03/31/03 06/30/2002 TOTAL BUDGET OPERATING INCOME Operating Revenue $954,739.85 $1,366,352.00 $1,385,923.00 68.89% Advertising Revenue 94,753.02 125,400.00 128,000.00 74.03% Non-Transportation Revenues 205,156.81 .244,579.00 281 ,593.00 72.86% " Total Income 1,254,649.68 1,736,331.00 1,795,516.00 69.88% OPERATING EXPENSES Labor - Hourly & Salary 1,726,201.97 2,310,395.00 2,518,955.00 68.53% Fringe Benefits 669,297.64 888,054.00 945,279.00 70.80% Services 246,624.47 310,731.00 360,392.00 68.43% Materials & Supplies 443,809.00 736,522.00 807,977.00 54.93% Utilities 116,023.82 137,790.00 148,449.00 78.16% Insurance Costs 187,554.39 171,229.00 247,714.00 75.71% Purchased Transportation 315,124.15 392,677.00 426,320.00 73.92% Miscellaneous Expenses 31 ,239.63 34,586.00 47,170.00 66.23% Total Expenses 3,735,875.07 4,981,984.00 5,502,256.00 67.90% Net Loss (2,481,225.39) (3,245,653.00) (3,706,740.00) 66.94% Local Grants 764,877.52 1,022,806.00 1,059,366.00 72.20% State Grants 636,705.00 1,054,028.00' 936,570.00 67.98% . Federal Grants 1 ,251 ,320.00 1,168,819.00 1,710,804.00 73.14% Total Subsidies 2,652,902.52 3,245,653.00 3,706,740.00 71.57% Net Income (loss) 171,677.13 0;-:, ~ ,-, r--- HJ ...... .. o (..1_' c..... ~ ........ <5;:' "-'::1 ~I N (J:,1 pJ \ . . . . , ei ~ s ~ ~ o z ei ~ ... ~ ~ u o ei ~ ~ i f:1 '" .. :g ... ~ g "" ... -< ~ s "" .., .., ... ~ a "" .., .., ... g ... :>- ~ "" Ill: f:l ... ~ is z o " ~ ~ ... '" u i= ~ '" ~ ~ ~ u ,.. Ill: C> ;>0 ... ~ ~ "" ... ~ ~ :z: U g ~ ... " == U '" Ill: .., -< ~ ;:;:: == '" .. ~ z -< ~ ~ ::: -< :>- ~ '" "" .., Ill: .., ~ ... '" ... ... ~ '" "" g z ... -< .., Ill: '" ~ ... " .., '" .., U ... '" Q ... 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"" N :>:: ~ O' u '" " " ~ .. N on '" '" " .. .... '" oo '" 0> .. ... on M ~ ..; ..; .; ;< oo 1: '" " O' ~ z ~ oo on 0 N ~ ", ::: N ~ .. '" .. ::< ~ ,.; .; 00 .; :: "" ... '" ;. ~ .. ~ ~ ;:J ~~ " '" ;!; .. t:t 0> ... 0> ... '" '" .. !:l ... 00 ~ :;! .; ..; .; ... ;. ~ ~ '" O' O' ... ;J '" 0> '" '" .. .. .. '" ... .. ... .. ~ N 00 .; .,; .; ..; .; .... ... oo 1:1 ". N '" O' ~ on ~ .. N .. 5 ... .. .. ::i ~ .. '" .. f;i N ~ ..; .; '" 1:1 " N !:: O' O' ~ .. 5 ... .. ::l .. .. ~ .. .. ... "! N on .; .; ..; .. 0 .. '" Z t:t '" N O' O' .. ... .. g !: '" ~ N N .. !: "l '" '" ::: N on ;i M '1 .; u '" on 0 1:1 . .. oo O' O' e s. '" '" '" .. .. .. "l oo ... '" :;: .. N oo .,; .; .; .; .; .. ... '" '" '" ... '" N ... O' ~ ., .0> ~ ;!; .. E ... " 0> .. .. .. ., N oo M ,.; .; 00 .; "" .. '" ~ s ~ O' O' ... ... N .. : ., .. :t '" Ol; .. ~ .... N .; '" .; .; .. .. oo '" S '" ~ O' N Z .. on oo oo ., 0> ~ .. .. '" '" .. N M ..; .; "l .; .... oo .. '" '" '" .. .. ;. N O' ~ N N ... ;. "" .. '" .. .. ... ~ ::< fil "t ... "l '" ::[ "! on ~ N .; oo .. ;J '" l>: !:l ... oJ O' O' ~ ; N .. ~ ~ ~ ~ .. .. .. ec. ~ ... '" .. ~ oo :ci .,; .; on .; .. 0 ;< ~ :>:: li' li' u N ... ;,; 10: .. oo .. ::: ~ : ::l ... oo :l l>: "" on .,; :;! :;t .; 0 ;< ... ... '" u 1= ~ '" ~ ;. E '" ~ ~ 51 ~ "" ~ ., '" '" '" ~ 51 !: ~ " ~ ;. .; ~ ~ oJ ::: .. ~ "" a i2 .. e: 0 a ~ ~ ~ 1:1 ! ~ '" .. z . ~ ., oJ ~ 3 .. 1= 0 51 0 .. :>:: ::< .. u ~ ~ ~ ~ ~ ::. ... oJ l>: oJ 0 " t:t 10: U -< U '" , . VARIANCE REPORT For the Period March 2003 ST ATISTICAL ANALYSIS Crashes oer 100.000 Miles- the number of crashes per miles increased because of an increase in the number of crashes per 100,000 miles traveled compared to the average. All MileslRoadcalls-the number of all miles decreased due to an increase in the number of roadcalls compared to the average Comolaints/Ooeratina Dav-percentage of complaints increased because of an increase in the number of complaints compared to the average. OPERATING EXPENSES . All Exoenses approximated or were less than budgeted for this year and include Disadvantaged Business Enterprises expenses ' for the current month of $0.00 and year to date total of $150.00. . , GREATER ROANOKE TRANSIT COMPANY Comparative Income Statement . For the Ten Months Ending April 30, 2003 83% OF THE YEAR IS PAST FY03 FY02 FY03 ACTUAL ACTUAL BUDGET % OF FY 03 04/30/03 06/30/2002 TOTAL BUDGET OPERATING INCOME Operating Revenue $1,057,018.58 $1,366,352.00 $1,385,923.00 76.27% Advertising Revenue 105,988.02 125,400.00 128,000.00 82.80% Non. Transportation Revenues 227,057.41 244,579.00 281,593.00 80.63% Total Income 1,390,064.01 1,736,331.00 1,795,516.00 77.42% OPERATING EXPENSES Labor - Hourly & Salary 1,905,813.47 2,310,395.00 2,518,955.00 75.66% Fringe Benefits 735,925.77 888,054.00 945,279.00 77.85% Services 275,916.32 310,731.00 360,392.00 76.56% Materials & Supplies 522,496.74 736,522.00 807,977.00 64.67% Utilities 128,997.32 137,790.00 148,449.00 86.90% Insurance Costs 207,954.15 171,229.00 247,714.00 83.95% Purchased Transportation 351,388.36 392,677.00 426,320.00 82.42% Miscellaneous Expenses 33,101.15 34,586.00 47,170.00 70.17% Total Expenses 4,161,593.28 4,981,984.00 5,502,256.00 75.63% Net Loss (2,771,529.27) (3,245,653.00) (3,706,740.00) 74.77% Local Grants 849,076.67 1,022,806.00 1,059,366.00 80.15% State Grants 707,450.00 1,054,028.00 936,570.00 75.54% . Federal Grants 1,372,711.00 1,168,819.00 1,710,804.00 80.24% Total Subsidies 2,929,237.67 3,245,653.00 3,706,740.00 79.02% Net Income (loss) 157,708.40 . n -oj -.: '" r- ~ ^ ... ($:1 Cd c...." r- :Z ......... o:s;:. ~ Gl f1~) &;,) ,U . . . , ~ ~ ec IS ~ o ~ ~ ~ ro. ~ !=: ~ en CO ~ ... o u .. ~ r.l ... ~ III ~ g ~ ... ..l ; g ec ... ..l ; ~ ec ... i5 '" z CO ~ ~ ::: -< =: ~ ~ ~ ;.- ~ ;:J g ~ ... ro. ;.- ~ ... ;:J i ~ ... .., ~ '" ... ~ g u ... '" Q It: '" '" ... ~ ~ o z ~ '" ... ~ ~ u o e1 '" ~ s !:l ~ &l en .. en ... ;:J '" CO ~ ~ ::i a ;:J '" .., ... a ~ ~ ~ ~ ~ tl 8 ~ ~ l:l l:l co ;:J 0 0 ~z~~~ o 0 ~ It: It: ... :;; r-- "" ~ 0\ \0 ~ ~:~~~~~~ ~ N ~ co{' ~ f<') N ~ ~ r-- ~ 6 ! ~ ~ ~ ~ ~ :i ~ ~ ~ ~ ~ ~ ~ a ~ i ~ : ~ ~M:!~~a:r~ ~I;~~~:~~ ~ ~ ~ ~ ::: ~ ~ ~ ~ \C GO ..... ::: ~ : ~~~iaq.oo...",~~ ~ N ::: ~ 5 trI ~ :!l ... ~ ~ '" ~ ~ GO ~ =: ~ ~ ~ ... 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'" '" ~ .., '" ll' ll' ~ ... Q Q '" Q ;::> Q .., ... ~ '" ... Q Q '" Q Q ~ .... on Q .; r- .., 0: OJ ll' ll' III .... "' r- oo '" ~ '" ... ~ '" ~ '" '" "l "! ::! Q U .... oo r- Iii .; OJ l'l 0: OJ ll' If III .... .... Q .... '" ~ '" ;!: 5 ... Q .... '" '" "! .,; ... Q .... on '" .; 0 <e '" Z . 0: OJ ... If ll' '" '" III g :;! .... .. ~ ~ '" ::; :;t '" .... ..; ... Q U .. '" 0 ..: OJ ~ III .... on If .. ::;: '" '" .... g Q '" ... '" !:l Q :t on '" .,; .... i!5 g .,; on C; "' ... ll' ~ "' ... r- Oll ~ ~ ;::> Q ~ ;!; .. .. <e " Q ... .... .,; ~. Q ;::> ... on .. '" oo < ~ .... '" ll' ll' ... ~ ... .... g '" .. Q '<> ... <!. ;::> .. "l .,; Q ... Q '" oo .., oo .. .. ~ ... .. ll' ll' oo ... '<> on :g a '" .., .. .. '" ~ ;:> iil :r ... ..; .,; '<> Q Q .., .. '" ... '"' ~ e;: ;.. If ~ ... '" ... ... Q ~ <( .. '" .. ~ "l ;;. 0 .. .... ... ::;: ... ,.; Q on '" ~ on r- '" 0 ::. ~ '"' ... <e ~ If '" .... '" ~ Q 1\ '" '" '<> "! Q "':' "l. 0: ec ... on ... '" Q on Q .. .. 0 roo "' u !=: ~ ~ ~ ~ ~ ~ ~ l!J :;; ;:> ::;: l'l ~ 0 ~ Q < ~ "' l'l :<: <!. u " ~ ~ '"' ~ ~ ... ~ ~ ~ 0 Q ... ~ el l!! ~ ~ . :;j "' ;:> ~ ... ~, 3 u ~ 0 ~ d ... !=: ::. 0 ... = :<: ::. ... ~ ~ ~ ~ ;; ~ ~ ::. ~ Cl: 0 Cl: 0: 0: U U I.? "' , . VARIANCE REPORT For the Period April 2003 ST ATISTICAL ANALYSIS Crashes per 100,000 Miles- the number of crashes per miles decreased because of a decrease in the number of crashes per 100,000 miles traveled compared to the average. All MileslRoadcalls-the number of all miles decreased due to an increase in the number of roadcalls compared to the average Complaints/OperatinQ Dav-oercentage of complaints decreased because of a decrease in the number of complaints compared to the average. OPERATING EXPENSES . All Expenses approximated or were less than budgeted for this year and include Disadvantaged Business Enterprises expenses for the current month of $0.00 and year to date total of $150.00. . " GREATER ROANOKE TRANSIT COMPANY BOARD OF DIRECTORS June 30, 2003 David A. Morgan, General Manager Valley Metro P. O. Box 13247 Roanoke, Virginia 24032 Dear Mr. Morgan: I am enclosing copy of a resolution approving the purchase of commercial general liability, automobile liability and automobile physical damage insurance coverage for the Greater Roanoke Transit Company from the Virginia Transit Liability Pool and authorizing membership therein. The abovereferenced measure was adopted by the Board of Directors of. the Greater Roanoke Transit Company at a special meeting which was held on Monday, June 16, 2003. Sincerely, /J "'^'~ 9. (~ Mary F. Parker Secretary MFP:mh Enclosure pc: Darlene L. Burcham, Vice-President of Operations, GRTC Jesse A. Hall, Treasurer, GRTC H:\GRTC,03\June 16.2002 Correspondence.wpd '~1 fP~ ' .. ' ~.' BOARD OF DIRECTORS OF GREATER ROANOKE TRANSIT COMPANY June 16, 2003 A RESOLUTION APPROVING THE PURCHASE OF COMMERCIAL GENERAL LIABILITY, AUTOMOBILE LIABILITY AND AUTOMOBILE PHYSICAL DAMAGE INSURANCE COVERAGE FOR THE GREATER ROANOKE TRANSIT COMPANY FROM THE VIRGINIA TRANSIT LIABILITY POOL AND AUTHORIZING MEMBERSHIP THEREIN. WHEREAS, the Board of Directors on behalf of the Greater Roanoke Transit Company (the "Applicant"), wishes it to join with other political subdivisions (as defined by the Act) as a member of the Virginia Transit Liability Pool ("Pool"), whereby members jointly and cooperatively self-insure and pool the separate risks and liabilities of the individual members pursuant to the terms of Chapter 27 of Title 15.2 of the Code of Virginia (the "Act"), and whereby the jointly pooled funds provide the necessary financing for commercial general liability, automobile liability and automobile physical damage; and WHEREAS, the Pool is licensed by the Bureau of Insurance of the State Corporation Commission, pursuant to the Act and regulations adopted thereunder; and WHEREAS, the Applicant has been provided with the following documents which provide the rights and responsibilities of the members of the Pool and the amount and terms of the coverage to be provided: 1. Member Agreement; 2. Sample declaration pages and coverage forms; 3. Virginia Transit Liability Pool Constitution and By-Laws; and 4. Virginia Transit Liability Pool Financial Statements. THEREFORE, BE IT RESOLVED by the Board of Directors of the Greater Roanoke Transit Company as follows: H:\Measures\GRTC\LIABILITY POOL 2003.doc 1 , 1. Applicant certifies its present intention to be a member of such Pool for three years beginning retroactively on April 1, 2003, but that Applicant may withdraw prior to the end of such three year period or thereafter in accordance with the terms of the Member Agreement. 2. Such membership is contingent upon: a. Final approval of the membership of Applicant by the Members' Supervisory Board of the Pool; and b. Payment of $69.640 for the 4 month period (April 1, 2003 - July 31, 2003) contribution to the Pool purs\,lan~ to the quotation submitted to Applicant, which has been paid. 3. Applicant understands and agrees that pursuant to the terms of the Member Agreement, members of the Pool may be required to pay additional assessments, not to exceed three times the member's annual contribution, to the Pool and that in the event the Pool is in a deficit position which is not corrected, a member will be liable for any and all unpaid claims against such member in accordance with the Member Agreement. 4. The General Manager of Greater Roanoke Transit Company is hereby authorized to do all things necessary to enable Greater Roanoke Transit Company to become and remain a member of the Pool including, but not limited to, execution of the Member Agreement and any amendments to the Member Agreement which comply with the Act and regulations adopted I thereunder and which have been duly adopted by the Members' Supervisory Board of the Pool, all as more particularly set forth in the letter to this Board dated June 16, 2003. Furthermore, the Board hereby ratifies to the extent necessary the prior actions of the General Manager in obtaining the above mentioned insurance coverage. ATTEST: Secretary. 2 1- 1:10 Gi'ealer HOiH1oke Transit Cornpany '-,;1:- :;IO'rW'~, ,..._..._.~] e & f:0-;"il ~,'~~=O~;) L~=~' 1r~~::::J w==-'~ ~o~~,~ I ~~"~ June 16, 2003 Ralph K. Smith, President, and Members of the Board of Directors Greater Roanoke Transit Company Roanoke, Virginia rJ ...... --i -< ("";. H; ;:? Dear President Smith and Members of the Board: ... .or.::"'-l W c...., c: ::z:: Subject: ......... Commercial General Liability, Automobile Liability and Physical '~' Damage Insurance Coverage ,~. f"lJ 1:::':1 1-'>' Background: . GRTC's liability and physical damage coverage with Selective Insurance Company (Selective) expired on March 31,2003. This coverage provided for losses up to the value of the rolling stock, and $10,000,000 for liability losses. GRTC contracts with Acordia of Virginia Insurance Agency, Inc. (Acordia) to provide insurance brokerage services. Prior to March 31, 2003, Acordia reviewed GRTC's insurance needs, and examined possible insurance carriers to determine the best value for insurance coverage for GRTC starting on April 1, 2003. Acordia requested renewal quotes from Selective, and quotes from several additional insurance carriers, including Carolina Casualty, Progressive, Lancer Insurance, The Travelers, Hartford Insurance Company and the Virginia Transit Liability Pool (VTLP). Selective declined to renew GRTC's policy. . Based on Acordia's review and evaluation of the above information, Acordia recommended the VTLP to provide GRTC the insurance coverage package for the next year beginning April 1, 2003, due to the fact that the above carriers premium quotes were higher than the VTLP's, provided less coverage, or they declined to quote. GRTC's staff agreed with Acordia's recommendation, and in a report dated March 20, 2003, GRTC staff informed the Board that pending no objection from the Board, GRTC in accordance with its June 18, 2001, resolution would obtain $9,000,000 Excess Commercial General Liability insurance and $10,000,000 in automobile liability and physical damage insurance from the VTLP for a yearly premium of $208,921.00. Since no objections were received, such insurance coverage was obtained through the VTLP. \ .- PO Bo)( 13247 G Roanoke, Virginia 24032 www.valleymetro.com Phone 540-982-0305 Fax 540-982-2703 . . . , Ralph K. Smith, President, and Members of the Board of Directors Commercial General Liability, Automobile Liability and Physical Damage Insurance Coverage June 16, 2003 Page 2 After reviewing GRTC's June 18, 2001, resolution, the VTLP has asked that the GRTC Board adopt a resolution containing certain language requested by the VTLP to reflect the required elements of the VTLP insurance program. It should be pointed out that the VTLP would like for entities that join the Pool to remain members for at least three years. GRTC staff have made it clear to the VTLP that annual evaluations of the rates charged in the commercial market will be compared to rates charged by the Pool to determine the most cost effective insurance package. Should GRTC elect to withdraw from the Pool, the Member Agreement states it may do so with 45 days written notice. However, any member that does not remain in the Pool for three consecutive years shall not be entitled to receive any refunds of paid contributions or surplus assets of the fund. Additionally, the Pool has the ability to assess all members for any deficit that may occur with its capitalization in the proportion which each bears to the total contribution of all members in the year in which such deficit occurs, but it cannot exceed three times the member's annual contribution. To date there has never been an assessment of the membership since the VTLP's inception in 1987. If an assessment has to be collected by suit, the member is liable for all costs of collection, including reasonable attorney's fees. Following are other members of theVTLP: Greater Richmond Transit Company Greater Lynchburg Transit Company Charlottesville Transit Service Alexandria Transit Company Harrisonburg Transit Fairfax County District Three Governmental Cooperative Colonial Beach Transit System Accomack-Northhampton Transportation District Commission . . . , Ralph K. Smith, President, and Members of the Board of Directors Commercial General Liability, Automobile Liability and Physical Damage Insurance Coverage June 16, 2003 Page 3 Action to be taken: GRTC Board of Directors approve and adopt the Resolution attached to obtain and maintain the liability and physical damage insurance policies effective April 1 , 2003, with the Virginia Transit Liability Pool for a yearly premium total of $208,921 and to be a member of the VTLP. This premium includes automobile liability coverage of $10,000,000, which is the same amount as the policy that expired March 31, 2003. This premium is an increase of 5.2% over last year's premium of $198,567 for the same amount of coverage. The premium can be funded within the existing and proposed GRTC budgets. This coverage will be for a one-year period from April 1, 2003, through March 31, 2004. Should you have any questions regarding this matter, please contact me. Respectfully submitted, - ~ .~ ----~ 7ft ( //j/--- David A. MO;~ General Manager c. Vice President of Operations Treasurer Secretary Legal Counsel ~ ~ GREATER ROANOKE TRANSIT COMPANY BOARD OF DIRECTORS June 16, 2003 Ralph K. Smith William D. Bestpitch M. Rupert Cutler Alfred T. Dowe, Jr. C. Nelson Harris Linda F. Wyatt Dear Members of the Board: Article V, Officers, of the By-Laws of the Greater Roanoke Transit Company provides that the Board of Directors, promptly after their election each year, shall elect a President, one or more Vice-Presidents, a Secretary, a Treasurer and such other officers as it may deem proper to serve for a term of one year each commencing upon the date of their election and until their respective successors are elected and qualify. Your current slate of officers are: Ralph K. Smith, President C. Nelson Harris, Vice-President Darlene L. Burcham, Vice-President of Operations George C. Snead, Jr., Assistant Vice-President of Operations Mary F. Parker, Secretary Stephanie M. Moon, Assistant Secretary Jesse A. Hall, Treasurer William M. Hackworth, Registered Agent ~e~ !~ Mary F. ParKer Secretary MFP:sm pc: The Honorable Beverly T. Fitzpatrick, Jr., Council Member David A. Morgan, General Manager, Valley Metro, P. O. Box 13247, Roanoke, Virginia 24032 N:\cksm1\GRTC.03\Election of Officers.wpd ~ GREATER ROANOKE TRANSIT COMPANY BOARD OF DIRECTORS June 30, 2003 Ralph K. Smith President Greater Roanoke Transit Company Roanoke, Virginia Dear President Smith: At a special meeting of the Board of Directors of the Greater Roanoke Transit Company which was held on Monday, June 16, 2003, you were reappointed as President of the Greater Roanoke Transit Company for a term of one year from the date of your reappointment and until your successor has been duly appointed and qualified. Enclosed you will find an Oath or Affirmation of Office which may be administered by the Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor Municipal Building prior to serving in the capacity to which you were reappointed. Pursuant to Section 2.2-3700, Code of Virginia (1950), as amended, I am also enclosing copy of the Virginia Freedom of Information Act. . n:1:b I ~ Mary F. Parker Secretary MFP:mh Enclosure pc: David A. Morgan, General Manager,. Valley Metro, P. O. Box '13247, Roanoke, Virginia 24032 H:\GRTC.03\June 16. 2002 Correspondence,wpd ~ Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to-wit: I, Ralph K. Smith, do solemnly swear (or affirm) that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as President of the Greater Roanoke Transit Company for a term of one year from June 16, 2003, and until my successor has been duly appointed and qualified, according to the best of my ability So h Ip)lle Go~). . / Subscribed and sworn to before me this ~ day of ~ 2003. ARTHUR B. CRUSH, III, CLERK BY ~~J:jdJ<A~ Y l , DEPUTY CLERK H:\GRTC.03\June 16, 2002 Correspondence.wpd . GREATER ROANOKE TRANSIT COMPANY BOARD OF DIRECTORS June 30, 2003 C. Nelson Harris Vice-President Greater Roanoke Transit Company Roanoke, Virginia Dear Mr. Harris: At a special meeting of the Board of Directors of the Greater Roanoke Transit Company which was held on Monday, June 16,2003, you were reappointed as Vice-President of the Greater Roanoke Transit Company for a term of one year from the date of your appointment and until your successor has been duly appointed and qualified. Enclosed you will find an Oath or Affirmation of Office which may be administered by the Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor Municipal Building prior to serving in the capacity to which you were reappointed. Pursuant to Section 2.2-3700, Code of Virginia (1950), as amended, I am also enclosing copy of the Virginia Freedom of Information Act. SA~ j. ~ Mary F. Parker Secretary MFP:mh Enclosure pc: David A. Morgan, General Manager, Valley Metro, P. O. Box 13247, Roanoke, Virginia 24032 H:\GRTC.03\June 16, 2002 Correspondence.wpd , GREATER ROANOKE TRANSIT COMPANY BOARD OF DIRECTORS June 30, 2003 Darlene L. Burcham Vice-President of Operations Greater Roanoke Transit Company Roanoke, Virginia Dear Ms. Burcham: At a special meeting of the Board of Directors of the Greater Roanoke Transit Company which was held on Monday, June 16, 2003, you were reappointed as Vice-President of Operations of the Greater Roanoke Transit Company for a term of one year from the date of your reappointment and until your successor has been duly appointed and qualified. Enclosed you will find an Oath or Affirmation of Office which may be administered by the Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor Municipal Build.ing prior to serving in the capacity to which you were reappointed. Pursuant to Section 2.2-3700, Code of Virginia (1950), as amended, I am also enclosing copy of the Virginia Freedom of Information Act. Sincerely, 0 A ~ -J r t>.J- iv. Mary F. Parker Secretary MFP:mh Enclosure pc: David A. Morgan, General Manager, Valley Metro, P. O. Box 13247, Roanoke, Virginia 24032 H:\GRTC.03\June 16. 2002 Correspondence.wpd ~ Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to-wit: I, Darlene L. Burcham, do solemnly swear (or affirm) that I will support the . Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as Vice-President of Operations of the Greater Roanoke Transit Company for a term of one year from June 16, 2003, and until my successor has been duly appointed and qualified, according to the best of my ability (So help me God). ~~d~ It- Subscribed and sworn to before me this/~ day o~ 2003. ARTHUR B. CRUSH, III,CLERK BY , DEPUTY CLERK H:\GRTC.03\June 16, 2002 Correspondence.wpd .......P,ttF , GREATER ROANOKE TRANSIT COMPANY BOARD OF DIRECTORS June 30, 2003 George C. Snead, Jr. Assistant Vice-President for Operations Greater Roanoke Transit Company Roanoke, Virginia Dear Mr. Snead: At a special meeting of the Board of Directors of the Greater Roanoke Transit Company which was held on Monday, June 16, 2003, you were reappointed as Assistant Vice-President of Operations of the Greater Roanoke Transit Company for a term of one year from the date of your reappointment and until your successor has been duly appointed and qualified. Enclosed you will find an Oath or Affirmation of Office which may be administered by the Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. ' Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor Municipal Building prior to serving in the capacity to which you were reappointed. Pursuant to Section 2.2-3700, Code of Virginia (1950), as amended, I am also enclosing copy of the Virginia Freedom of Information Act. Sincerely, /J ~~ .J. (/()J.~" Mary F. Parker Secretary MFP:mh Enclosure pc: David A. Morgan, General Manager, Valley Metro, P. O. Box 13247, Roanoke, Virginia 24032 H:\GRTC.03\June 16, 2002 Correspondence,wpd , GREATER ROANOKE TRANSIT COMPANY BOARD OF DIRECTORS June 30, 2003 Mary F. Parker Secretary Greater Roanoke Transit Company Roanoke, Virginia Dear Ms. Parker: At a special meeting of the Board of Directors of the Greater Roanoke Transit Company which was held on Monday, June 16, 2003, you were reappointed as Secretary of the Greater Roanoke Transit Company for a term of one year from the date of your reappointment and until your successor has been duly appointed and qualified. Enclosed you will find an Oath or Affirmation of Office which may be administered by the Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor Municipal Building prior to serving in the capacity to which you were reappointed. Pursuant to Section 2.2-3700, Code of Virginia (1950), as amended, I am also enclosing copy of the Virginia Freedom of Information Act. Sincerely, - 717. iYJrJ~ tephanie M. Moon Assistant Secretary SMM:mh Enclosure pc: David A. Morgan, General Manager, Valley Metro, P. O. Box 13247, Roanoke, Virginia 24032 i , Oath or Affirmation of Office Commo~ealth of Virginia, City of Roanoke, to-wit: I, Mary F. Parker, do solemnly swear (or affirm) that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as Secretary of the Greater Roanoke Transit Company for a term of one year from June 16, 2003, and until my successor has been duly appointed and qualified, according to the best of my ability (So help me God). 17t~ IL '- 1 Subscribed and sworn to before me this _ day of 2004 BRENDA S. HAMILTON CLERK ~ BY' , DEPUTY CLERK /' \ '\ .... '\ " H:\GRTC.03\June 16. 2002 Correspondence.wpd , GREATER ROANOKE TRANSIT COMPANY BOARD OF DIRECTORS June 30, 2003 Stephanie M. Moon Assistant Secretary Greater Roanoke Transit Company Roanoke, Virginia Dear Ms. Moon: At a special meeting of the Board of Directors of the Greater Roanoke Transit Company which was held on Monday, June 16, 2003, you were reappointed as Assistant Secretary of the Greater Roanoke Transit Company for a term of one year from the date of your reappointment and until your successor has been duly appointed and qualified. Enclosed you will find an Oath or Affirmation of Office which may be administered by the Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor Municipal Building prior to serving in the capacity to which you were reappointed. Pursuant to Section 2.2-3700, Code of Virginia (1950), as amended, I am also enclosing copy of the Virginia Freedom of Information Act. I\I~ j.P~ Mary F. Parker Secretary MFP:mh Enclosure pc: David A. Morgan, General Manager, Valley Metro, P. O. Box 13247, Roanoke, Virginia 24032 H:\GRTC.03\June 16. 2002 Correspondence.wpd ..IJi..\ ...." ("1 TV f"1 i=J;'K' :iiil-:! rll'T ii!? pr4CiQ!1!j --__.... __ i Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to-wit: I, Stephanie M. Moon, do solemnly swear (or affirm) that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as Assistant Secretary of the Greater Roanoke Transit Company for a term of one year from June 16, 2003, and until my successor has been duly appointed and qualified, according to the best of my ability (So help me God). Vffin~ 111- n;CJW -,:;-;'............".'" Subscribed and sworn to before me this 7 day of c?<./"o/'~003. ARTHUR B. CRUSH, III, CLERK BY ~- ~~!3 , ~Y CLERK " H:\GRTC.03\June 16, 2002 Correspondence,wed ~, GREATER ROANOKE TRANSIT COMPANY BOARD OF DIRECTORS June 30, 2003 Jesse A. Hall Treasurer Greater Roanoke Transit Company Roanoke, Virginia Dear Mr. Hall: At a special meeting of the Board of Directors of the Greater Roanoke Transit Company which was held on Monday, June 16, 2003, you were reappointed as Treasurer of the Greater Roanoke Transit Company for a term of one year from the date of your reappointment and until your successor has been duly appointed and qualified. Enclosed you will find an Oath or Affirmation of Office which may be administered by the Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor Municipal Building prior to serving in the capacity to which you were reappointed. Pursuant to Section 2.2-3700, Code of Virginia (1950), as amended, I am also enclosing copy of the Virginia Freedom of Information Act. ~'AA;; J fL Mary F. Parker Secretary MFP:mh Enclosure pc: David A. Morgan, General Manager, Valley Metro, P. O. Box 13247, Roanoke, Virginia 24032 H:\GRTC.03\June 16, 2002 Correspondence.wpd ~- r~ Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to-wit: I, Jesse A. Hall, do solemnly swear (or affirm) that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as Treasurer of the Greater Roanoke Transit Company for a term of one year from June 16, 2003, and until my successor has been duly appointed and qualified, according to the best of my ability (So help me God). I)-- 4.~ Subscribed and sworn to before me thi~ay o~~ 2003. ARTHUR B. CRUSH, III, CLERK BY , DEPUTY CLERK H:\GRTC.03\June 16. 2002 Correspondence.wpd ~ "~~~BiB. II II iii II III ~Ii-. . Greater Roanoke Transit Company Board of Directors Meeting Roanoke, Virginia VALLEY METRO June 16, 2003 Greater Roanoke Transit Company P.O. Box 13247 Roanoke, Va. 24032 540.982.0305 Ralph K. Smith, President and Members of the Board of Directors Dear President Smith and Members of the Board: Subject: Fiscal Year 2003-2004 Operating Budget Background: ("") ...... -t -c (""':. r fTl ::'1:.' A . The Board of Directors annually appoints a Budget Review Committee to review the General Manager's proposed operating budget and provide a report of recommendation to the Board. On February 3,2003, the Board of Directors appointed Treasurer Jesse Hall, Vice-President of Operations Darlene Burcham, Board members M. Rupert Cutler and Alfred 1. Dowe, Jr. to the Budget Review Committee. The Budget Review Committee met on May 30, 2003, to review and discuss the proposed operating budget. ... ...-::--. ,.... C._l I=-. c: :z: ,....,.. IS' ~ .-r.:-", 1''\::, G~I IlJ Consideration: The Fiscal Year 2003-2004 proposed budget consists of the same level of transit service in the Roanoke Valley as provided in FY 03, which includes the Downtown Express and the Hollins Express. Additionally, this proposed budget provides funding for express service between Roanoke and Blacksburg, which will be 95% funded through a State Demonstration Grant. There will be no change in parking rates at the Campbell Court Parking Garage, and no transit fare increase. This level of service requires an operating budget that totals $5,738,327.00, which is an increase of 4.29% over FY2003. Funding sources are as follows: Source Amount (+/-)from FY03 Federal $1,814,391.00 +$103,587.00 State $996,736.00 + $ 60,166.00 . City of Roanoke $1,030,451.00 +$ 36,451.00 Other Local . $68,366.00 +$ 3,000.00 ,. Operational Rev. $1,823,174.00 + $ 27,658.00 GRTC Match $5,209.00 $0,000.00 .~ . . . Ralph K. Smith, President and Members of the Board of Directors Fiscal Year 2003-2004 Operating Budget June 16, 2003 Page 2 Recommendation: Board of Directors approve the attached fiscal year 2003-2004 operating budget as submitted by the General Manager. Respectfully submitted, Jesse A. Hall I / /J # ~4.~ h - " , GREATER ROANOKE TRANSIT COMPANY BOARD OF DIRECTORS AN D ", AUTHORIZED REPRESENTATIVES OF THE SOLE STOCKHOLDERS June 12, 2003 Ralph K. Smith, President William D. Bestpitch M. Rupert Cutler . Alfred T. Dowe, Jr. C. Nelson Harris Linda F. Wyatt Dear Members of the Board: I .k: The Annual Meeting of the Stockholders of the Greater Roanoke Transit COrl1;~any will be held on Monday, June 16, 2003, at 1 :30 p.m., in the City Council Chamber,; fourth floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., Roanoke, Virginia. I am attaching copy of the minutes of the Annual Meeting which was held on Monday, June 17,2002. ^I:' 1.P~ i ~ Mary F. Parker, CMC City Clerk MFP:sm Attachment pc: The Honorable Beverly T. Fitzpatrick;'Jr., Council Member Darlene L. Burcham, City Manager William M. Hackworth, City Attorney Jesse A. Hall, Director of Finance Gary E. Tegenkamp, Assistant General Counsel, GRTC David A. Morgan, General Manager, Valley Metro .~ STOCKHOLDERS' MEETING OF THE GREATER ROANOKE TRANSIT COMPANY June 17,2002 The Annual Meeting of the Stockholders of the Greater Roanoke Transit Company was called to order by Mayor Ralph K. Smith at 1 :30 p.m., on Monday, June 17,2002, in the Roanoke City Council Chamber, fourth floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., Roanoke, Virginia, for the purpose of electing Directors of the Greater Roanoke Transit Company. PRESENT: The sole Stockholder, City of Roanoke, was present at the meeting being represented by the Mayor and Members of the City Council, viz: William D. Bestpitch, William H. Carder, C. Nelson Harris, W. Alvin Hudson, Jr., William White, Sr., Linda F. Wyatt and Mayor Ralph K. Sm ith-------------------------------------------------------7. AE3SE:NT: NonE!----------------------------------------------------------------------------------------~. Also present were Darlene L. E3urcham, Vice-President of Operations, Greater Roanoke Transit Company; William M. Hackworth, General Counsel, Greater Roanoke Transit Company; Ann H. Shawver, representing the Treasurer, Greater Roanoke Transit Company; Mary F. Parker, Secreta'ry, Greater Roanoke Transit Company; David A. Morgan, General Manager, Valley Metro; and Chip Holdren, Assistant General Manager, Valley Metro. The Mayor declarE!d the existE!nce of a quorum and inquired as to the wishes of the Stockholders' in reference to the minutes of the meeting which was held on Monday, June 18, 2001. Mr. Harris moved that thE! minutes bE! approved as recorded. The motion was seconded by Mr. Carder and unanimously adopted. ThE! Mayor referred to Resolution No. 21838 adopted by the Council of the City of Roanoke on Monday, SeptE!mber 30,1974, authorizing a majority ofthe Members of the Council of the City of Roanoke to act on behalf of the City of Roanoke as the sole Stockholder of the Greater Roanoke Transit Company, and providing for the parliamentary procedure to be used by those Council Members acting as the Stockholder at any Greater Roanoke Transit Company Stockholders' Meeting. 1 , The Mayor advised that the purpose of the meeting was to entertain nominations for the election of seven Directors of the Greater Roanoke Transit Company for terms of one year each, commencing from the date of their election and until their successors have been duly elected and shall have duly qualified; whereupon, the Mayor opened the floor for nominations. Mr. Harris placed in nomination the names of William D. Bestpitch, William H. Carder, M. Rupert Cutler, Alfred T. Dowe, Jr., C. Nelson Harris, Linda F. Wyatt and Mayor Ralph K. Smith. There being no further nomin'ations, Ms. Wyatt and Messrs. Bestpitch, Carder, Cutler, Dowe, Harris and Mayor Smith were elected as Directors of the Greater Roanoke Transit Company for terms of one year each, commencing from the date of their election and until their successors have b~en duly elected and shall have duly qualified, by the following vote: FOR MESSRS. BESTPITCH, CARDER, CUTLER, DOWE, HARRIS, WYATT AND MAYOR SMITH: Council Members Bestpitch, Carder, Harris, Hudson, White, Wyatt and Mayo r Smith -----------------------------------------------------------------------------------------------7. There being no further business, the Mayor declared the Annual Meeting of the Stockholders' adjourned at 1 :40 p.m. APPROVED: ATTEST: Ralph K. Smith Mayor Mary F. Parker City Clerk 2 , STOCKHOLDERS ANNUAL MEETING GREATER ROANOKE TRANSIT COMPANY MONDAY, JUNE 16,2003 1:30 P.M. CITY COUNCIL CHAMBER AGENDA 1. Call to Order. 2. Roll Call. 3. Approval of June 17,2002 Stockholders minutes. 4. Statement of Purpose. Mayor Smith. 5. Election of Directors. 6. Adjournment. ! ..~~Bl~ . .. .. ~I~ . VALLEY METRO Greater Roanoke Transit Company P.O. Box 13247 Roanoke, Va. 24032 540-982-0305 THE FOLLOWING IS FOR INFORMATIONAL PURPOSES ONLY . THERE IS NO SCHEDULED GREATER ROANOKE TRANSIT COMPANY BOARD MEETING REGARDING THIS INFORMATION . ~ ~~J G""~~ ) m"" ~~rJ'J :. .. .RR VALLEY METRO March 20, 2003 Greater Roanoke Transit Company P.O. Box 13247 Roanoke, Va. 24032 540"982-0305 Ralph K. Smith, President, and Members of the Board of Directors Greater Roanoke Transit Company Roanoke, Virginia Dear President Smith and Members of the Board: Subject: Auto Liability and Physical Damage Insurance Coverage Background: . The current insurance policy for auto liability and physical damage coverage with Selective Insurance Company (Selective) expires on March 31,2003. This coverage provides for losses up to the value of the rolling stock, and $1 OJ 000, 000 for liability losses. GRTC contracts with Acordia of Virginia Insurance Agency, Inc. (Acordia) to provide insurance brokerage services. Acordia reviewed GRTC's insurance needs, and examined possible insurance carriers to determine the best value for GRTC. Acordia requested a renewal quote from Selective, and quotes from several additional insurance carriers, including Carolina Casualty, Progressive, Lancer Insurance, The Travelers, Hartford Insurance Company and the Virginia Transit Liability Pool (VTLP). Selective declined to renew GRTC's policy. Based on Acordia's review and evaluation of the above information, Acordia recommended the VTLP to provide GRTC the insurance coverage package for the next year beginning April 1 , 2003, due to the fact that the above carriers premium quotes were higher than the VTLP's, provided less coverage, or they declined to quote. GRTC's staff agreed with Acardia's recommendation. . ~ . . . Ralph K. Smith, President and Members of the Board of Directors Auto Liability and Physical Damage Insurance Coverage March 20, 2003 Page 2 Action to be taken: GRTC will obtain auto liability and physical damage insurance policies effective April 1, 2003, with the Virginia Transit Liability Pool for a yearly premium of $208,921. This premium includes auto liability coverage of $10,000,000, which is the same amount as the expiring policy. This premium is an increase of 5.2% over last year's premium of $198,567 for the same amount of coverage. The premium can be funded within the existing and proposed GRTC budgets. This coverage will be for a one-year period from April 1, 2003, through March 31, 2004. In accordance with GRTC's June 18, 2001, resolution, the purchase of such insurance will be confirmed, but such action will not be taken until at least five business days after the date of this letter. Should you have any questions regarding this matter, please contact me. Respectfully submitted, ,-~. L:?~ David A: Mo~n General Manager c. Vice President of Operations Treasurer Secretary Legal Counsel ~ GREATER ROANOKE TRANSIT COMPANY Comparative Income Statement . For the Seven Months Ending January 31 , 2003 58% OF THE YEAR IS PAST FY03 FY02 FY03 ACTUAL ACTUAL BUDGET % OF FY 03 01/31/03 06/30/2002 TOTAL BUDGET OPERATING INCOME Operating Revenue $742,270.84 $1,366,352.00 $1,385,923.00 53.56% Advertising Revenue 71,313.02 125,400.00 128,000.00 55.71% Non-Transportation Revenues 161,434.49 244,579.00 281 ,593.00 57.33% Total Income 975,018.35 1,736,331.00 1,795,516.00 54.30% OPERATING EXPENSES Labor - Hourly & Salary 1,365,963.87 2,310,395.00 2,518,955.00 54.23% Fringe Benefits 502,048.19 888,054.00 945,279.00 53.11 % Services 197,501.41 310,731.00 360,392.00 54.80% Materials & Supplies 334,640.26 736,522.00 807,977.00 41.42% Utilities 79,326.90 137,790.00 148,449.00 53.44% Insurance Costs 145,888.76 171,229.00 247,714.00 58.89% Purchased Transportation 244,270.87 392,677.00 426,320.00 57.30% Miscellaneous Expenses 25,066.32 34,586.00 47,170.00 53.14% Total Expenses 2,894,706.58 4,981,984.00 5,502,256.00 52.61% Net Loss (1,919,688.23) (3,245,653.00) (3,706,740.00) 51.79% Local Grants 597,449.69 1,022,806.00 1,059,366.00 56.40% State Grants 495,215.00 1,054,028.00 936,570.00 52.88% . Federal Grants 975,049.39 1,168,819.00 1 ,710,804.00 56.99% Total Subsidies 2,067,714.08 3,245,653.00 3,706,740.00 55.78% Net Income (loss) 148,025.85 . . . . , .... ~ .., ~ g z: ... <( .... 15 '" ~ ~ :::l <( !:i '" ~ g l<l ... J:l !:i ~ i o z: !:i '" g t ... o !:i ! i '" !-o '" G i ., <( ::; g :; ... ~ i ~ g :ll ... ~ ~ i ~ ~ .... ~ ~ o :ll e l!1 '" l5 ~ '" c ~ o t c ; ~ :ll ... .... ~ ... ; ~ e .... ~ ~ .... R~~r;~~ ~ ~ ~ ~ ~ a a ~ :! ,.... 0Cl..... It'l P"'l f"l ,.... ~ t- = "lI' ~ ; ~ ~ J & ~ ~ ;: n ~ '" ~ f"l M ~ ~ f"') M \(:I ! \CI :: ~ ~ a 5 ~ ~ ~ ~ ~ 0\ "lI' r"l ~ CJ\ .... ~ ""~Wi:~~~~ ~ M ~ .. ~ ~ ~ ~ ~~~~~~Q~ !M:J~5a ~ ~ :l :! '0 ~ ~ llt'I ~ '"l ~ ~ ~ ~ ~ Fri ~ ~ rt ~ ... ::: ~ 0\ ~ ail 01 ~ QC ~ ." :: ...... r{ ~ =..l~tn~ ~ e ~ r-: ~ q. ~ '" ~ ... :;. ~ ~ ,..) ~ ~ ~ ~ :1 ! : ~ c ~ ~ :J "t ~ ~ ... ~ ~ 01 :: ~ 'oCl ~ 't ~ "l ~ ,., E t ... ~ ~ 5 ~ ... :: i ~ ~ ... ~ ~ \0 ~ ! ~ ~ 5 ~ ;t ~ ~ ~ ... 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It :t: ;:J ~ :t :!: QO ~ ~ CI ::l QO ~ ;:J on ~ ..; wi Co <( '" . ~ ... ~ It It ~ ... ... g ~ ;l '" ... .... on i .,; ..; .. QO .... ~ i il II' It ... '" :l .... on =: '0. QO '" ~ 0, on N ~ .. .. .. '" ~ ... ~ It !; ... ~ .. i ~ ::t "1. ... '" ~ .. ... N .. Co ... '" ~ ... .. ~ It ~ ~ l\ Co ~ ~ ~ ~ ~ .. t co .. .. g tl i ... It It ~ ... ~ .. Co ::: ~ ~ ~ .., "l :l ::t .. '" ~ .. Co ... ;:J ~ ~ .... It It lo. i ... 0 ; '" ~ ~ g ~ ~ ~ 0.. ~ .. ~ ! '" '" Co 0 :Ii S ~ ~ ~ III III ~ ~ I1l t ~ ~ III .. on ~ .. on Co ~ .... ... ~ r:: ~ 6 ~ ~ ~ ; ~ ~ :Ii c:l .... i g ~ '" c:l U CI f:i ~ ~ ~ ~ oJ ~ ... @; ~ ~ 0 ~ . ~ ~ ~ ~ ; '" ... u ~ aJ ~ 0 !=: ... :Ii ~ ... u ~ ;:.: ~ ~ ::t .... ~ ~ ~ ~ 0 CI '" U . . . ~. VARIANCE REPORT For the Period January 2003 STATISTICAL ANALYSIS RevenuelPav Hours-the percentage of revenue hours to pay hours, compared to the average decreased because of an increase in the number of paid time off and holiday hours in January. Crashes per 100.000 Miles- the number of crashes per miles decreased because of a decrease in the number of crashes per 100,000 miles traveled compared to the average. All MileslRoadcalls-the number of all miles decreased due to an increase in the number of roadcalls compared to the average Complaints/Operatina Dav-percentage of com plaints decreased because of a decrease in the number of complaints compared to the average. OPERATING EXPENSES All Expenses approximated or were less than budgeted for this year and include Disadvantaged Business Enterprises expenses for the current month of $0.00 and year to date total of $150.00. ~ GREATER ROANOKE TRANSIT COMPANY Comparative Income Statement . For the Eight Months Ending February 28, 2003 67% OF THE YEAR IS PAST FY03 FY02 FY03 ACTUAL ACTUAL BUDGET % OF FY 03 02128/03 06/30/2002 TOTAL BUDGET OPERATING INCOME Operating Revenue $843,549.97 $1,366,352.00 $1,385,923.00 60.87% Advertising Revenue 80,865.52 125,400.00 128,000.00 63.18% Non- Transportation Revenues 183,572.61 244,579.00 281,593.00 65.19% Total Income 1,107,988.10 1,736,331.00 1,795,516.00 61.71% OPERATING EXPENSES Labor - Hourly & Salary 1,545,043.30 2,310,395.00 2,518,955.00 61.34% Fringe Benefits 594,566.06 888,054.00 945,279.00 62.90% Services 219,549.37 310,731.00 360,392.00 60.92% Materials & Supplies 382,331.00 736,522.00 807,977.00 47.32% Utilities 97,097.74 137,790.00 148,449.00 65.41 % Insurance Costs 166,725.70 171,229.00 247,714.00 67.31% Purchased Transportation 279,049.20 392,677.00 426,320.00 65.46% Miscellaneous Expenses 28,408.41 34,586.00 47,170.00 60.23% Total Expenses 3,312,770.78 4,981,984.00 5,502,256.00 60.21% Net Loss (2,204,782.68) (3,245,653.00) (3,706,740.00) 59.48% Local Grants 680,678.37 1,022,806.00 1,059,366.00 64.25% State Grants 565,960.00 1,054,028.00 936,570.00 60.43% . Federal Grants 1,107,177.17 1,168,819.00 1,710,804.00 64.72% Total Subsidies 2,353,815.54 3,245,653.00 3,706,740.00 63.50% Net Income (loss) 149,032.86 . . . . ~ " e:! ... '" ... 0: ... ffi ... ... i: ... :z ~ ~ ~ ::: or: " ~ g ~ ... .., Cl III ~ g CJ ... r.l I'l Cl ; g ~ ... o :z Cl s i CJ o Cl III ~ g ~ ... ~ '" !-o ~ g g ... or: ~ s ~ l1l ~ g ~ ... i ~ P 0: ~ ~ ~ o l!1 ~ e ~ ~ !;; ~ ~ ~ ~ Cl ; i III CJ ... ~ ~ ~ s ~ g ~ ... ~ ... "' g .., ... ~ : ~ ~ ~ s ~ ~ ~ N g ~ E M ~ ;!; ~ ~ ~ ~ ~ ; ~ i ~ rl :i ~ ~ ~ ~ ~ ... .. ~ ~ ~ s ; ~ ~ ~ ~ :1 '" ~ c=t ... f"i ~ & ... ~ IlO 1"'1 \Cl::g 't. QIO ;: ~ s a ~ ; ~ ~ ~ ~ ~ ~ i ~ ~ :!; ~ ~M~";~~~!: ~ l"'4 ~ .., ~ t :r ~ ~ ~ ~ ~ ~ N ___ .... ~ fO') ~~~:~~~~ t ;l ct ~ :: ~ 0\ ! =~=:~~~.~a f'} ___ "':. "'(. Pi .. 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"" ~ VARIANCE REPORT For the Period February 2003 STATISTICAL ANALYSIS Crashes per 100,000 Miles- the number of crashes per miles increased because of an increase in the number of crashes per 100,000 miles traveled compared to the average. All MileslRoadcalls-the number of all miles decreased due to an increase in the number of roadcalls compared to the average Complaints/OperatinCl Dav-oercentage of complaints decreased because of a decrease in the number ot complaints compared to the average. OPERATING EXPENSES All Expenses approximated or were less than budgeted for this year and include Disadvantaged Business Enterprises expenses for the current month of $0.00 and year to date total of $150.00. ..~ , I February 3, 2003 The Honorable President and Members of the Board of Directors Greater Roanoke Transit Company Roanoke, Virginia Re: Request for closed meeting Dear President and Members of the Board: This is to request that the Board convene a closed meeting to discuss the disposition and acquisition of real property for a public purpose, where discussion in open meeting would adversely affect the bargaining position or negotiating strategy of the Board, pursuant to s2.2-3711.A.3, of the Code of Virginia (1950), as amended. Sincerely, ~,....L~7, ~ (~:~~~ i / / ''\tA..JJ!--, '" /)". ~ " V J!,~\ ! i Darlene L. &yr.cham Vice-President of Operations DLB/f cc: William M. Hackworth, General Counsel Jesse A. Hall, Treasurer Mary F. Parker, Secretary :~ MOTION AND CERTIFICATION WITH RESPECT TO CLOSED MEETING FORM OF MOTION: I move, with respect to the Closed Meeting just concluded, that each member of the Board of Directors, Greater Roanoke Transit Company, certify to the best of his or her knowledge that: (1) only public business matters lawfully exempted from open meeting requirements under the Virginia Freedom of Information Act; and (2) only such public business matters as were identified in any motion by which any Closed Meeting was convened were heard, discussed or considered by the members of the Board in attendance. PLEASE NOTE: 1. The foregoing motion shall be made in open session at the conclusion of each Closed Meeting. 2. Roll call vote included in the Board's minutes is required. 3. Any member who believes there was a departure from the requirements of subdivisions (1) and (2) of the motion shall state prior to the vote the substance of the departure that, in his or her judgment, has taken place. The statement shall be recorded in the minutes of the Board. ~'tJ- '-t.o...., /', VALLEY METRO Greater Roanoke Transit 90mpany B""'" u ~ r ; ''''; I ~".." ~. '~I~BB f.I I!l III III /I II /I II MANAGEMENT LETTER January 20,2004 Financials Enclosed for your review, you will find financials for the months August through December 2003. New Union Contract In Place . Southwestern Virginia Transit Management Company (SVTMC), which employs the employees that operate the Greater Roanoke Transit Company, and the Amalgamated Transit union have agreed to a new 2-year labor Contract that became effective October I, 2003. The negotiation proved to be non-contentious, with the only issues being wages and health insurance. Downtown Trollev Roanoke City Council has expressed interest in developing a trolley system to serve the Jefferson Street corridor between Downtown Roanoke and Carilion Roanoke Memorial Hospital. GRTC staffhas been conducting research into the project, and has held several meetings with potential consultants for the proposed project. Additionally, GRTC has obtained funding from the State Technical Assistance Program and the Roanoke Valley Alleghany Regional Commission for an initial concept analysis, which will be undertaken this spring. The information from this study will assist in creating both private and public partnerships. Should the city and any private sector partners decide to continue to move the project forward, GRTC will apply to the Virginia Department of Rail and Public Transportation for a grant to fund a Phase I feasibility study, which is required by the Federal Transit Administration in order to secure federal funding for the project. RoanokelBlacksbun! Commuter Bus Service . As the Board is aware, GRTC staff with assistance from the Vice-President of Operations has been working to establish express commuter bus service between the City of Roanoke and the Town of Blacks burg and Virginia Tech. GRTC received approval of this proposed service from the Blacksburg Town Council on December 2,2003. GRTC has established proposed routes and time schedules, and is moving forward in developing marketing plans for the service. GRTC anticipates initiating service this summer PO Rny 1~?47' Rn:moke. Virainia 24032 www.vallevmetro.com Phone 540-982-0305 Fax 540-982-2703 cl 0... 5. VALLEY METRO Greater Roanoke Transit Company ~ ~~1BT~, ill-Bill II ~ ~IR Greater Roanoke Transit Company Board of Directors Meeting January 20, 2004 Ralph K. Smith, President and Members of the Board of Directors Roanoke, Virginia Dear President Smith and Members of the Board: Subject: Federal Transit Administration Operating and Capital Financial Assistance, and Commonwealth of Virginia Operating and Capital Financial Assistance for fiscal year 2004-2005. Background: . Financial assistance has been provided to GRTC by the Federal Transit Administration (FTA) and the Commonwealth of Virginia Department of Rail and Public Transportation (VDRPT) during previous fiscal years for certain operating and capital expenses. Under FTA regulations, GRTC is eligible for federal operating funds, which cannot exceed 50% of its proposed operating deficit. In fiscal year 2004-2005 GRTC will apply for the maximum amount allowed in federal operating and capital financial assistance, which operating assistance currently is approximately $1,814,000.00. This amount of operating assistance is the same as the current fiscal year. In addition, GRTC is eligible for approximately $884,000.00 in operating assistance from the Virginia Department of Rail and Public Transportation, which is the same amount as the current fiscal year. The amounts listed above for operating assistance are subject to change depending on availability of funds. The deadline for filing the applications for the above referenced assistance is February 2,2004. Recommendation: Authorize the General Manager to file applications requesting the maximum operating and capital financial assistance from FT A and VDRPT for fiscal year 2004-2005, and to accept and execute the necessary grant agreements in a form approved by legal counsel. Respectfully submitted, ~~/...:.- David A. Morgari" General Manager . c. Vice President of Operations Legal Counsel Treasurer Secretary PO Box 13247. Roanoke, Virginia 24032 www.valleymetro.com Phone 540-982-0305 Fax 540-982-2703 , GREATER ROANOKE TRANSIT COMPANY BOARD OF DIRECTORS January 21, 2004 M. Rupert Cutler, Director Alfred T. Dowe, Jr., Director Darlene L. Burcham, Vice-President of Operations Jesse A. Hall, Treasurer Dear Ms. Burcham and Gentlemen: At a special 'meeting of the Board of Directors of the Greater Roanoke Transit Company which was held on Tuesday, January 20, 2004, you were appointed as members of the fiscal year 2004-05 Budget Review Committee. . . ~I:'; L Mary F. Parker Secretary MFP:ew pc: David A. Morgan, General Manager, Valley Metro, P. O.Box 13247, Roanoke, Virginia 24032 N:\CKEW1\GRTC 04IJANUARY 20 2004 CORRESPONDENCE.DOC 4. q. L/. VALLEY METRO Greater Roanoke Transit Company ~ ~r;'AA~!1 ~~ bd ~ r-J~B ~I~~o 0 1'1 II III III B-1lI ~Il Greater Roanoke Transit Company Board of Directors Meeting January 20, 2004 Ralph K. Smith and Members of the Board of Directors Roanoke, Virginia Dear President Smith and Members of the Board: Subject: Appointment of Fiscal Year 2004-2005 Budget Review Committee Background: . Annually management prepares a proposed operating budget for the next fiscal year's operation of the transit system. This proposed budget requires approval by the Board of Directors. In order to review the proposed budget, a budget review committee has been established by the Board of Directors. The budget review committee is usually comprised of two (2) members of the Board, and two (2) Officers of the company. The fiscal year 2003-2004 Budget Review Committee was composed of the following: M. Rupert Cutler, Board Member Alfred T. Dowe, Board Member Jesse A. Hall, Treasurer Darlene L. Burcham, Vice-President of Operations Recommendation: Appoint two (2) members of the Board and two (2) Officers of the company to serve as the Fiscal Year 2004-2005 Budget Review Committee to review the proposed budget. Respectfully submitted, ~~;:;d- David A. Mor~R General Manager . Vice-President of Operations Treasurer Secretary Legal Counsel PO Box 13247 · Roanoke, Virginia 24032 www.valleymetro.com Phone 540-982-0305 Fax 540-982-2703 c. , GREATER ROANOKE TRANSIT COMPANY BOARD OF DIRECTORS January 15, 2004 William D. Bestpitch M. Rupert Cutler Alfred T. Dowe, Jr. Beverly T. Fitzpatrick, Jr. C. Nelson Harris Linda F. Wyatt Dear Members of the Board: Paragraph I, Article II of the By-Laws of the Greater Roanoke Transit Company provide that the Annual Meeting of the Stockholders will be held during the month of June each year at a day, time and place to be from time to time fixed by the Board of Directors. With your concurrence, I respectfully recommend that the Annual Stockholders' Meeting be held on Monday, June 21, 2004, at 1 :30 p.m., in the City Council Chamber. RKS:sm pc: Darlene L. Burcham, Vice President of Operations, GRTC William M. Hackworth, General Counsel, GRTC Gary E. Tegenkamp, Assistant General Counsel, GRTC Jesse A. Hall, Treasurer, GRTC Mary F. Parker, Secretary, GRTC David A. Morgan, General Manager, Valley Metro, P. O. Box 13247, Roanoke, Virginia 24032 H:\GRTC.04\SCHEDULlNG STOCKHOLDERS' MEETING, DOC , GREATER ROANOKE TRANSIT COMPANY BOARD OF DIRECTORS January 21, 2004 Darlene L. Burcham Vice-President of Operations Greater Roanoke Transit Company Roanoke, Virginia 24032 Dear Ms. Burcham: I am attaching copy of a resolution authorizing the Vice-President of Operations, on behalf of the Greater Roanoke Transit Company, to execute a contract between GRTC and First Transit, Inc., for First Transit to provide transit management and operation services for Greater Roanoke Transit Company, upon certain terms and conditions. The abovereferenced measure was adopted by the Board of Directors of the Greater Roanoke Transit Company at a special meeting which was held on Tuesday, January 20, 2004. Sincerely, /) /h AM.( j. ~ Mary F. Parker Secretary MFP:ew Enclosure pc: David A. Morgan, General Manager, Valley Metro, P. O. Box 13247 Roanoke, Virginia 24032 Jesse A. Hall, Treasurer, GRTC Jeffrey H. Powell, Director of General Services N:\CKEW1\GRTC 04\JANUARY 20 2004 CORRESPONDENCEDOC ni /d' ,. ..' BOARD OF DIRECTORS OF GREATER ROANOKE TRANSIT COMPANY A RESOLUTION AUTHORIZING THE COMPANY'S ENTERING INTO A CONTRACT WITH FIRST TRANSIT, INC., FOR TRANSIT MANAGEMENT AND OPERATION SERVICES FOR THE COMPANY. BE IT RESOLVED by the Board of Directors of the Greater Roanoke Transit Company that: 1. The Vice-President of Operations is hereby authorized on behalf of the Greater Roanoke Transit Company (GRTC) to execute a contract between GRTC arid First Transit, Inc., for First Transit to provide transit management and operation services for GR TC, upon certain terms and conditions as set forth in the Vice-President's letter to this Board dated January 20, 2004. Such Contract shall be substantially similar to the one attached to such letter and in a form approved by General Counsel. Such Contract will provide that it will be for an initial term of three years commencing March 1, 2004, with an option to extend the Contract for up to five additional one year periods and for the management fees set forth in the above mentioned letter. 2. The Vice-President of Operations is further authorized to take such action and execute such additional documents as may be necessary to implement and administer such Contract, including extending the Contract term for the option periods mentioned above. 3. The effective date of this resolution is January 20,2004. Date Adopted: Januarv 20. 2004 ATTEST: /J 1\ ~ ;. r A;.J,-4 ~ Secretary. H:\Measures\GRTC\First Trarisit Contract 2004.doc \ \ >- ", " "\. """'" ~ ~r;~l ~' ~~BB II; iliJ !iJ1Il IJD 0 VALLEY MET~(Q) Greater Roanoke Transit Company P.O, Box 13247 Roanoke, Va, 24032 540-982.0305 January 20, 2004 Ralph K. Smith, President and Members of the Board Greater Roanoke Transit Company Dear President Smith and Members of the Board: Subject: Transit Management and Operation Services for The Greater Roanoke Transit Company dba Valley Metro First Transit, Inc. is currently completing a contract with The Greater Roanoke Transit Company (GRTC) for Transit Management and Operation Services which expires on February 29,2004. '~\''''' In order to obtain a new contract for the above services, the City on behalf of GRTC, developed a Request for Proposal, which was properly advertised on October 12, 2003. Proposals were received from one vendor, First Transit, Inc. The selection committee included: Debbie Moses, City Parking Coordinator, George C. Snead Jr., Assistant Vice President for Operations for GRTC, Beverly T. Fitzpatrick Jr., GRTC Board Member, and Sharon T. Gentry, Senior Buyer for the City. First Transit, Inc. was determined by the committee as a qualified firm and to be responsive to the Request for Proposal. A contract has been negotiated with First Transit, Inc. subject to approval by the Board, to provide the above subject services. The initial term of the contract is for three years, from March 1, 2004 through February 28, 2007, with an option to extend the contract for up to five additional one year periods. The management fees will be as follows: 03/01/04 to 02/28/05 = $240,212 03/01/05 to 02/28/06 = $247,416 03/01/06 to 02/28/07 = $254,840 ., Honorable Mayor and Members of the Board Greater Roanoke Transit Company January 20, 2004 Page 2 Total Initial Term Management Fee: $742,468 03/01/07 to 02/29/08 = $267,000 03/01/08 to 02/28/09 = $277,008 03/01/09 to 02/28/10= $287,400 03/01/10 to 02/28/11 = $298,200 03/01/11 to 02/29/12 = $309,360 Total Optional Term Management Fee: $1,438,968 Funding for the FY04 fee is included within the adopted GRTC budget. . Funding for future year amounts will be included within recommended budgets for those years. There is a provision for a performance security and fidelity security to GRTC in the contract. The other terms and conditions are set forth in the draft contract attached to this letter as Attachment 1. Recommended Action: . Authorize the Vice President of Operations to execute a contract with First Transit, Inc., for Transit Management and Operation Services for GRTC for a three year period commencing March 1, 2004, with an option to extend the contract for up to five additional one year periods and for the management fees set forth above. The contract is to be substantially similar to the one attached to this letter and approved by General Counsel. Authorize the Vice President of Operations to take such further actions and execute such additional documents as may be necessary to implement and administer such contract, which includes extending the contract term for the option periods mentioned above. Darlene L. Burcha Vice President of Operations for GRTC Attachment: Draft contract c. Mr. Jesse A. Hall, Treasurer GRTC Mr. George C. Snead Jr., Assistant Vice President for Operations ~ Honorable Mayor and Members of the Board Greater Roanoke Transit Company January 20, 2004 Page .3 Mr. Jeffrey H. Powell, Director of General Services Mr. William M. Hackworth, General Counsel CM04-00008 4.Q J. '.^) GREATER ROANOKE TRANSIT COMPANY . SOU1HWESTERN VIRGINIA TRANSIT MANAGEMENT COMPANY Income Statement For the Two Months Ending August 31, 2003 FY04 FY03 FY04 ACTUAL ACTUAL BUDGET %OFFY04 08/31/03 06/30/2003 TOTAL BUDGET OPERATING INCOME Operating Revenue $217,252.88 $1,385,923.00 $1,430,744.00 15.18% Advertising Revenue 19,831.25 128,000.00 128,000.00 15.49% Non-Transportation Revenues 39,767.03 281,593.00 264,430.00 15.04% Total Income 276,851.16 1,795,516.00 1,823,174.00 15.19% OPERATING EXPENSES Labor - Hourly & Salary 389,409.24 2,518,955.00 2,558,023.00 15.22% Fringe Benefits 145,233.87 945,279.00 1,037,167.00 14.00% Services 58,062.34 360,392.00 462,217.00 12.56% Materials & Supplies 109,780.46 807,977.00 789,407.00 13.91% Utilities 19,805.48 148,449.00 149,346.00 13.26% Insurance Costs 43,590.06 247,714.00 288,034.00 . 15.13% Purchased Transportation 75,086.82 426,320.00 499,250.00 15.04% Miscellaneous Expenses 8,610.28 47,170.00 44,883.00 19.18% Total Expenses 849,578.55 5,502,256.00 5,828,327.00 14.58% . Net Loss (572,727.39) (3,706,740.00) (4,005,153.00) 14.30% Local Grants 177,454.61 1,059,366.00 1,113,026.oo 15.94% State Grants 147,378.00 936,570.00 1,005,736.00 14.65% Federal Grants 296,975.00 1,710,804.00 1,886,391.00 15.74% Total Subsidies 621,807.61 3,706,740.00 4,005,153.00 15.53% Net Income (loss) 49,080.22 0.00 0.00 0.00% . " . '" ~ ::: '" ~ u ~ c IJ! IJ! IJ! IJ! ~ ~ <( IJ! IJ! ~ e III ~ '" '" on '" III 0 0 0 ... on ::l e ~ .. ., ~ ~ III ~ ~ ... ~ oo u r.. <( oo ~ IJ! '" ... ... IJ! '0 ., is ... ;:!; ~ e ... ~ C e ... "l. ... .,; '"\ .,; ., on ". <( oo '" i5 '" c IJ! IJ! ;z: ~ ; S !:l ~ on .. 0 '" e ~ "l. .,; .,; "l .,; on oo '" ". ::: ~ ~ ~ IJ! IJ! oo :: ., "l. i is oo "'. is ... on '" ... .,; ... .,; ... '" ~ ... ~ IJ! IJ! .. ~ 10 ... ... oo ". ::> "l ::i l'; :l '"\ <l ... on ... ". e '" ~ ... '0 IJ! IJ! ... <( is oo $!l :!l ~ ... is ~ ... "l. '" ... .,; '"\ .,; on ... '" ... ~ g .. 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'lIS;. ~ :r = N : ..; :! ~ N :: ~ ~ ~ ~ 5 ~ ! ~ ~ ''It t: ~ ... ... .. ~ ~ ~ :: ~ ~ N ti ~ ~ lri VI ~ f"L t.. ~ ,.. 0\ ~ ~ ! :=: ~ i :: ~ ~ ~ 6 ::l ~ ~ ~ ... <t _ ~ N ~ ~ " ~ ~ ~ 6 ~ Q ... ::l ::l ~ S 0 0 ~ ~ ~ ~ ~ '" 0 0 ..: ~ I>: I>: '" ... l:l c.l " ~ I>: ~ ~ g" ~ e ~ ~ :z: CIl E Do. :z 5 ~ ~ ~ ~ ~ ~ ~ ~ e e e i? M ... ~ ~ ... ~ :::: ... ... ::l .. :l M ... M ... ... ... ::: on ~ M ... ::: => ... ... "' ~ :; ::l => ... ... ... ~ 5 ~ t:i ~o ~ ~ " '" ~ ~ ~ ..: a i ~ ~ '" ... !:i .. ~ ~ ~ ~ ~ ~ ~ ~ :1 at;:: ~ ~ ~ ~ QO .0& ~ ... ... M S ~ S ~ ~ c a ~ ~ trl :- ;: ~ ~ :. ~ oc ~;: ~ ;i ~ ! :t riC;! ~ GO In ~ ~\O~;: M ... .. .. "' s 2 B ~ ~ ~ rIG fIlS ~ ~ := ~ ~ oc ..... 00 ~ = = ~ 00 tIC;: ~.. E i ~ r-- r: 0\ => ~ ;J ~ f1 ~ of; ~ i ~ ... 0 i ~ g i ! ; ~ ~ ~ E ~ ~ ~ ~ ~ ~ c.l ; i ~ nl i "l ~ ~ 2 ;:: ... M ...... :; :. ~ :t : N t ~ ~~...~~~ ~ ! E ~ 2 ~ ~ : ~ 5 ~ ~ s ~ ~ ~ ~ IC \O:Q ~ ~ ~ 3 M M'" ft ~ ~ ;t ~ ~ ~ ~ M =>'" : ~ = :1 :;r 'i. s ... on => .. "' ~ = t ~ ~ :g on "' ... ... : J: .,; \IS "' ;:: ~ = ~ ~ ~ ~ ~ ... ~ = ... on "' ... 5 ~ ..-l ~ $ ~ ~ ~ :l 0\ 0\;: ... .... .. ::t ... ;:: ... ... .... ~ ~ ~ E ~ i ~ ~ 5 ~ ~ ~ o 0 I- I- => :!l s ~ ~ 1l ... :!l M :!l => :!l => ... ... :::: on ... ... ::l => => ~ => :::: => :l :::: ~ @ ~ ~ -: 0 0 ... I>: U ~ ~ ~ egg ~ . VARIANCE REPORT For the Period August 2003 ST ATISTICAL ANALYSIS Crashes per 100.000 Miles- the number of crashes per miles decreased because of a decrease in the number of crashes per 100,000 miles traveled compared to the average. Complaints/Operatina Dav-percentage of complaints increased because of an increase in the number of complaints compared to the average. OPERATING EXPENSES All Expenses approximated or were less than budgeted for this year. Disadvantaged Business Enterprises expenses for the current month and year to date are $0.00. . . ., ,- GREAlER ROANOKE TRANSIT COMPANY . SOU1HWESlERN VIRGINIA TRANSIT MANAGEMENT COMPANY Income Statement For the Three Months Ending September 30, 2003 FY04 FY03 FY04 ACTUAL ACTUAL BUDGET %OFFY04 09/30/03 06/30/2003 TOTAL BUDGET OPERATING INCOME Operating Revenue $327,851.82 $1,385,923.00 $1,430,744.00 22.91% Advertising Revenue 29,622.50 128,000.00 128,000.00 23.14% Non-Transportation Revenues 60,084.73 281,593.00 264,430.00 22.72% Total Income 417,559.05 1,795,516.00 1,823,174.00 22.90% OPERATING EXPENSES Labor - Hourly & Salary 564,183.57 2,518,955.00 2,558,023.00 22.06% Fringe Benefits 222,417.81 945,279.00 1,037,167.00 21.44% Services . 102,841.53 360,392.00 462,217.00 22.25% Materials & Supplies 153,678.65 807,977 .00 789,407.00 19.47% Utilities 29,434.60 148,449.00 149,346.00 19.71% Insurance Costs 65,396.09 247,714.00 288,034.00 22.70% Purchased Transportation 117,612.20 426,320.00 499,250.00 23.56% Miscellaneous Expenses 11,229.19 47,170.00 44,883.00 25.02% Total Expenses 1,266,793.64 5,502,256.00 5,828,327.00 21.74% . Net Loss (849,234.59) (3,706,740.00) (4,005,153.00) 21.20% Local Grants 268,481.59 1,059,366.00 1,113,026.00 24.12% State Grants 222,860.00 936,570.00 1,005,736.00 22.16% Federal Grants 445,838.77 1,710,804.00 1,886,391.00 23.63% Total Subsidies 937,180.36 3,706,740.00 4,005,153.00 23.40% Net Income (loss) 87,945.77 0.00 0.00 0.00% . � § * § % . \ \ \ k (� (� d| ( k k� k; §� §§ \` ■ B� � ■ d� 2 ! (� § 0 k k k ( k � tft ` ` § § - © ■ § § ! } k § 7 \ a � 2 § 2 § B § § 2 # \ k k § § a � 2 § 2 § B § § 2 # \ . e' . ,~ el ! i en ~ tS ~ ~ ::: < E- en 8 i ::l < ~ : ~ ~ ~ i .. ~ g ::;t ... ~ g et ... :I: t) a ~ ~ ::;t ~ ~ ::l a II: ~ el ... ~ ~ g z ... < .. i el .. ~ en ... o IS z o ::;t ~ II: ~ en t) e e ~ ~ l:l '" o t) Ii; ~ el .. ~ ~ :!l ei i ~ o z l:l lIQ g t ... o ei ~ ~ en ~~~~~l~ ! 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'" 't ! ::l .., l!l .., < ~ ~ E- '" '" < 0 0 l:l !'l ~ ~ < ~ i ~ o en 6 EO ~ ! tIC :! ~ ;!i ..,;l; ~ ~ 5 g ~ oo ~ s 00 :- ~.. e ~ i 0Cl 00: .... ::.l .. -0 ~ ~ ~.. .. '" .... ....oo ~ ~ = Sl 00 fP) ~ = ~ = ! ~ 00 00=: ~ W1 ~ ! 00 ClO ~ ~ = ~ ij r: .... ~ s C> 5 2 6 ft 9 ~ 00 00= ~ ....., ~ := ~ ~. ~ \oC ~ ~ 5 g ~ E ~ ~ .. .. '" ~ ~ ~~o~~~ 8 II: 0 ~ ~ I=~~~~ ~ ~ ~ ~ j;! en ~ ~ ~ ~ ~ ij ~ ! ! ~ ~ i ~ t ;Q ~ ! ~ C> ~ ~ ~ ;:::: i ~ ~ ~ ~ r- ! E ij ~ ~ ~ ~ g: ~ s ~ ! ~ ~ =:::: on ~ ~ ~ ~ f1 = ;:; ~ ~ N ~ ~ .. c>-o ~ ~ ~ 5 ~ N 'i. =: -0 -0.... W'I ~ =: i = ~ ~ '" ...-0 ~ ~ S 5 0\ 0\ =: : : ~ ~ ~ ~ ~ .., .., on Sl ~ ~ ~ = ~ ~ ~ ... '" 'I"l "'" 0'1 0 ~ ~ ::!- J CI'I 0'1::: ~ ~ ~ ~ ~ ::0 ~ ~ i ~ ; ::;t ~ JOI E ~ i ~ I i ~ C> ~ t"l ~ t"l :3 ~ :;! C> ~ '" ... ... :tl ~ C> ~ C> -0 .... ::: C> ~ :tl c> ::l c> ;!i c> M ~ = = c> ~ 2 ~ ~ < ~ ~ ~ ~ 8 ~ ~ ~ ~ ~ ~ . " ". . VARIANCE REPORT For the Period September 2003 STATISTICAL ANALYSIS Crashes oer 100.000 Miles- the number of crashes per miles decreased because of a decrease in the number of crashes per 100,000 miles traveled compared to the average. Comolaints/Ooeratina Dav-percentage of complaints increased because of an increase in the number of complaints compared to the average. OPERATING EXPENSES All Exoenses approximated or were less than budgeted for this year. Disadvantaged Business Enterprises expenses for the current month and year to date are $0.00. . . ~, GREAlER ROANOKE 'IRANSIT COMPANY . SOU1HWESlERN VIRGINIA lRANSIT MANAGEMENT COMPANY Income Statement For the Four Months Ending October 31, 2003 FY04 FY03 FY04 ACTUAL ACTUAL BUDGET % OFFY 04 10/31/03 06/30/2003 TOTAL BUDGET OPERATING INCOME Operating Revenue $442,448.79 $1,385,923.00 $1,430,744.00 30.92% Advertising Revenue 41,173.75 128,000.00 128,000.00 32. 17% Non-Transportation Revenues 81,663.86 281,593.00 264,430.00 30.88% Total Income 565,286.40 1,795,516.00 1,823, I 74.00 31.01% OPERATING EXPENSES Labor - Hourly & Salary 841,022.81 2,518,955.00 2,558,023.00 32.88% Fringe Benefits 303,468.90 945,279.00 1,037,167.00 29.26% Services 129,330.39 360,392.00 462,217.00 27.98% Materials & Supplies 212,395.17 807,977 .00 789,407.00 26.91% Utilities 38,246.23 148,449.00 149,346.00 25.61 % Insurance Costs 87,191.12 2:.t7,714.00 288,034.00 30.27% Purchased Transportation 162,302.75 426,320.00 499,250.00 32.51 % Miscellaneous Expenses 16,903.34 47,170.00 44,883.00 37.66% Total Expenses 1,790,860.71 5,502,256.00 5,828,327.00 30.73% . Net Loss (1,225,574.31) (3,706,740.00) (4,005,153.00) 30.60% Local Grants 357,832.98 1,059,366.00 1,113,026.00 32.15% State Grants 296,549.00 936,570.00 1,005,736.00 29.49% Federal Grants 640,075.77 1,710,804.00 1,886,391.00 33.93% Total Subsidies 1,294,457.75 3,706,740.00 4,005,153.00 32.32% Net Income (loss) 68,883.44 0.00 0.00 0.00% . ~ . ~ ~ tl ; ~ ts ~ ~ ~ ~ ~ ~ u ;> = ~ i 0 ~ ts 0 ~ ::s ~ = III g ~ .. '" I;; ... ;:> g t:> ~ ... ~ ... ;:> ~ ... ~ g ;:> .. ... . ~ g ::s .. ..l ... ; g ~ ... == u S lli .. -< ... ::s S i ;:> lli fil roo ;.- ~ ... ~ ~ ... i = III ... = ~ ~ ~ '" = 0 III ~ ~ ~ ~ 0 z 0 ::s I ~ ~ lli 0 0 roo ~ ~ '" t.:> ~ ~ ~ t:> . ~ .., ... ~ ~ ; on "I ~ .. <! S ... ~ I;l ,.: ~ ... :3 ~ ... "I :!l ~ '" ~ ~ .., .. l!l ... .. "l 00; ~ .; ... ... .. ... on oo '" ... '" '" ... S :!l ~ 3 ... ... ~ '1 .; "l .; ~ ... on .. '" ~ ., ~ ~ ... ~ ... <! "l ... "l li: .... .. .; .. on .., .. ~ ~ .. ... ~ :; ~ ... .. <! 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"l. ~ : ~ \C ~ 00 t-- 8 \C = ~ ; , &t ' ~ N ~ rra E ;. \C ~ ~ '" ~ '" : ~~=~~~c~ ! ~ ~ fI) E ~ \0 ! ~~fJ\Ci~~ \ ~~~9-=~!$ ~ s '" fI04 :t ~ ~ :: ~ N .... .. ~ ~ ; ~ ~ ~ Ii !! ~ .. : ~ ! 5 ~ S ~ ~ :3 ~ .. ~ ~ i c> ~ III a ~ ., c> .pn ::;: g tl ~ '" ~ ~~~~~~ fIJ i:~~~ ~ ... .. .. ~ !In ... ..; ;:l ... ~ ... ... ... ;:l ... ;:l on ... ... ~ ... :l ~ ... ;:l ... l!l on -< ~ ~ ~ ... 0 = 0 !Il ~ ~ -< ~ I ! o = ... ~ ~ 00 ~ GO ~ ~ , .. ... '" .. on "l. "l. .. ::: ~ ~! ~1O~:! .., .., '" .....cJ;i,..:l ~ ~ ~ e ! l 00 tIG ~ .., '" ~ 3 fI) S ~ ~ :;: ~ ~ ClC oc ~ on ..... ~ = ~ ~ 00 GO ~ ~ :r1 ~ ! 0Cl 00 g- ~ 00 In S ~ \C r-:. f'1. ..... ..... ~ ~ ~ .. ~ ~ ~ 2 B ~ s ~ oG oGS ~ ...... ~ ::: : ~ GO ..... oJ =: ~ ... '" ~ l:l 5 5 ~ e a ~ ~ ~ fil l:l ! ~ i i ! U~n ~ $ ~ : ~ :: ~ ~ ~ Ii; 8: ... ~ t : : '" ... ::: l!l ~ : ~ ~ ~ ~ ~ ~o~;...~ ~ ~ ~ ! ~ ~ t ;:: ~ ! E ~ c ~ i ~ N ~ ~ 5 ::i ! ~ ;: :::::: :g "';!l ~ ~ ~ E ~ '" 5 ~ ~ ;;:. ;: N ~ = ... ..... ~ ~ S 5 ~ 0\ ~ ~ 0 i ~ = :: ~ ~ :g ~ ... ~ ::l "l. ~ ! :i = : ~ ~ ~ ~ ! Ii ii~ = =' = ~ ... ~ ~ ~ ~ i ~ ~ ~ ~ tl ~ I ~ i ~ ~ ... ~ .. ~ ~ ~ .. ~ .. ~ I"'l ~ 0 on ... ~ ,0 ~ .. .' ~ ~ ::l .. ~ ;!l .. ... ~ .. .. ~ .. ... ::l ~ @ ~ ~ -< \J ... ~ ~ ~ III 0 0 ... III \J ~ ~ ~ ~ ~ ~ . . -, . VARIANCE REPORT For the Period October 2003 STATISTICAL ANALYSIS Revenue HourslPav Hours- the percentage of revenue hours to pay hours increased because the percentage of overtime and non-productive hours (holiday, PDQ) decreased 30.8% compared to the average. Crashes oer 100.000 Miles- the number of crashes per miles decreased because of a decrease in the number of crashes per 100,000 miles traveled compared to the average. All MileslRoadcalls-the number of all miles increased due to a decrease in the number of roadcalls compared to the average. Comolaints/Ooeratina Dav-percentage of complaints increased because of an increase in the number of complaints compared to the average. OPERATING EXPENSES . All Exoenses approximated or were less than budgeted for this year and include Disadvantaged Business Enterprises expenses for the current month of $0.00 and year to date total of $0.00. . , GREA1ER ROANOKE TRANSIT COMPANY SOUTHWES1ERN VIRGINIA 'TRANSIT MANAGEMENT COMPANY . Income ,Statement For the Five Months Ending November 30, 2003 FY04 FY03 FY04 ACTUAL ACTUAL BUDGET % OFFY 04 11/30/03 06/30/2003 lOTAL BUDGET OPERATING INCOME Operating Revenue $536,068.86 $1,385,923.00 $1,430,744.00 37.47% Advertising Revenue 51,320.00 128,000.00 128,000.00 40.09% Non-Transportation Revenues 102,440.81 281,593.00 264,430.00 38.74% Total Income 689,829.67 1,795,516.00 1,823,174.00 37.84% OPERATING EXPENSES Labor - Hourly & Salary 1,032,082.09 2,518,955.00 2,558,023.00 40.35% Fringe Benefits 371,134.41 945,279.00 1,037,167.00 35.78% Services 178,337.53 360,392.00 462,217.00 38.58% Materials & Supplies 258,547.21 807,977.00 789,407.00 32.75% Utilities 50,097.35 148,449.00 149,346.00 33.54% Insurance Costs 108,844.20 247,714.00 288,034.00 37.79% Purchased Transportation 207,433.06 426,320.00 499,250.00 41.55% Miscellaneous Expenses 18,379.53 47,170.00 44,883.00 40.95% Total Expenses 2,224,855.38 5,502,256.00 5,828,327.00 38.17% . Net Loss 0,535,025.71) (3,706,740.00) (4,005,153.00) 38.33% Local Grants 447,843.99 1,059,366.00 1,113,026.00 40.24% State Grants 371,335.00 936,570.00 1,005,736.00 36.92% Federal Grants 795,814.77 1,710,804.00 1,886,391.00 42.19% Total 'Subsidies 1,614,993.76 3,706,740.00 4,005,153.00 40.32% Net Income (loss) 79,968.05 0.00 0.00 0.00% . , . n " ~ ~ i > " " ~ ~ ~ ~ ~ ~ a ~ ... ;;:: ;;:: 5 ... ::l 0 ~ i ~ ~ ... r= n ~ <:: 1= ... ~ ~ ~ ~ \iJ ... ~ 8 > ~ z ~ ~ < ~ ~ ... ;;:: ~ n = == c '" e ... r= 0 > ~ c 3: ~ <:: < I:;; ~ ~ 1;l f2 z .., ... .. 0 0 .. ~ ... ~ '" .... ~ 1O ... ... .. 1:l is ~ g .... ... '" .... .... III III '" l'l l'l 3: " 0 c z .. el .. '" !ll ~ ... .... ... ~ 1: .. U. 'to ... ~ 0 .. .. '" ... e ... .., ... .... III III '" Z l'l 10 0 .. ~ .. .. ... '" ~ '" ... ... ... ... e: g !:l .. ... ~ .. :., <:: ... i '"' ... ... ... ~ III III g < ... .., ... ... '" gJ ... .. !'> .... '"' t ~ " ~ :., .. .. ~ ... ... <:: ... .. III III ... S ... ... .. '" 3: ... ... .... .... 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Qo ~ ~ ~ ;: ~.. .. 1: ~ lit ~ ~ ..... QO 1M ::; .. s ! .. e I I ~ ~ ~ ~ ~ ;ll ~ ~ ~ '" Ii: '" :: .. l:l '" :: ... :: ... tl .. :: !e = " '" el '" :;; "'0 Cl 0 ~ .., ~ :: 1= ~ ~ ~ ~ E ... ~ ell ~ ~ i c;'l <:: e 1O .., ~ 2 ~ I: Cl ~ ;i Z Z <:: l'l ... ~ ell l'l Z ~ e ... 1O 10 ~ ~ o c :S !:! ~ ~ ~ c;'l 00_ i:l i:l ~ !:l 8 Q ~ ~ ~ ~ ~ > :;! ~ e E ~ ~ t t ~ t ri ~~t~~.~~ :: ... ~ : ... :: :: olio ~ N :g ~ i ~ ~ ~ ~ i ~ G ':.l : Ca ~... t ~- ... ... ~ ". ~ ~ t ~ ~ ~ ~ l; N ~ C ~ _ CI\ g :: 8i '" ~ ~ .. ... .... ... ... w ~ t j!'Co<= "". e \0 ... ~ "' i s .. ~ ~ '" ... ... t ~ ~ i ... 0\ t ~ e ~ ~ ~ t t ~ ~ E t s ~~~e!je~$ :: ;:;:t:.....::::~t~~~ ~\C ~...~_..... ~wt:i~O\wo\~ ~ ... '" e l:: ~ C t l.I:::= i i f: ... .... <= 'Co ... ~ ~ '" l:l j t f ~ ~ i t ~ ;:;:~..~t: ~ lJ: ... ... ... we"", ~ ~ ~ ~ ... i e .. ~ ~~ti~~..Ni ~ ~ t ; l;l l 5 ~ i :c t E ~ ;: JW ~ irJ::s~i!~ ~ t ~ ~ ~ ~ t: i ~::t\C~N:a~ i i ~ ~ ~ ~ t t u; 0\::2 ='I ~ ~ f: Z o g ~ .... '" \iJ c Ii: !ll r:l ~ '" !:l Ii: ~ <= <:: .. ~ < c;'l 1O M o ... E ::l Z c;l i f2 .., o 1O :t l'l ::: o Z :t o .., Z o ~ '" !:l ~ .., ~ ~ > " < 3: ~ ~ == l:l 1; e ~ .. ::: g > ... < .. ~ ~ l'l g d ... t( > Ii: l5 ~ <:: ... '" .., ~ ~ '" \iJ o ~ ~ \iJ ~ i l'l == Z o ! ~ '" !:l ~ . VARIANCE REPORT For the Period November 2003 STATISTICAL ANALYSIS Crashes oer 100.000 Miles- the number of crashes per miles decreased because of a decrease in the number of crashes per 100,000 miles traveled compared to the average. All Miles/Roadcalls-the number of all miles increased due to a decrease in the number of roadcalls compared to the average. Comolaints/Ooeratina Day-percentage of complaints decreased because of a decrease in the number of complaints compared to the average. OPERATING EXPENSES All Exoenses approximated or were less than budgeted for this year and include Disadvantaged Business Enterprises expenses for the current month of $0.00 and year to date total of $0.00. . . ~ GREATER ROANOKE TRANSIT COMPANY . SOUlHWESTERN VIRGINIA TRANSIT MANAGEMENT COMPANY Income Statement For the Six Months Ending December 31,2003 FY04 FY03 FY04 ACTUAL ACTUAL BUDGET % OF FY 04 12/31/03 06/3012003 roTAL BUDGET OPERATING INCOME Operating Revenue $653,725.64 $1,385,923.00 $1,430,744.00 45.69% Advertising Revenue 61,416.25 128,000.00 128,000.00 47.98% Non-Transportation Revenues 123,173.81 281,593.00 264,430.00 46.58% Total Income 838,315.70 1,795,516.00 1,823,174.00 45.98% OPERATING EXPENSES Labor - Hourly & Salary 1,213,518.82 2,518,955.00 2,558,023.00 47.44% Fringe Benefits 446,613.21 945,279.00 1,037,167.00 43.06% Services 205,218.40 360,392.00 462,217 .00 44.40% Materials & Supplies 321,098.59 807,977.00 789,407.00 40.68% Utilities 66,293.08 148,449.00 149,346.00 44.39% Insurance Costs 130,639.23 247,714.00 288,034.00 45.36% Purchased Transportation 243,269.93 426,320.00 499,250.00 48.73% Miscellaneous Expenses 21,064.74 47,170.00 44,883.00 46.93% Total Expenses 2,647,716.00 5,502,256.00 5,828,327.00 45.43% . Net Loss (1,809,400.30) (3,706,740.00) (4,005,153.00) 45.18% Local Grants 536,239.07 1,059,366.00 1,113,026.00 48.18% State Grants 445,029.00 936,570.00 1,005,736.00 44.25% Federal Grants 945,016.77 1,710,804.00 1,886,391.00 50.10% Total Subsidies 1,926,284.84 3,706,740.00 4,005,153.00 48.10% Net Income (loss) 116,884.54 0.00 0.00 0.00% . (~ v . "' '" ::: '" iii i: u = t:> ll'l z ::>1 "' ~ ~ ll'l ll'l ll'l ll'l ... or: z :l z ... ~ .. ... ... or: 0 0 0 ... ... ,,; or: of <9 on '" ;:l ::>1 ~ or: ::>1 V> ~ ~ u .. <( ~ .. .., .... ll'l ll'l ~ ~ ... V> .. oo ~ ~ "l ::l ::; '" ... u on ~ ..; ... '" ... '" '" i: '" t:> ll'l ll'l z <( '" ~ 0 or: :;;, '" .. :; '" '" ::! ... ::>1 ~ '" ... ,,; V> ... '" ... ::: <( ~ .. g <= ll'l ll'l ~ ... V> .. ... is '" oo '" '" ... ... "l. ~ .... ,,; '" ,,; 0 V> ... '" ... z ~ ll'l ll'l ~ '" on '" ... '" ~ ~ ::l ... oo ... '"l. ... ... ... "' ... ~ ~ ,,; ~ ,,; u on oo ... 0 ~ .. '" ll'l ll'l ~ ... V> ... '" ;: ... e ... '" "l. ... "l :!l "l S ... 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",'" ~~~g. ~ ;: ~ ~ co oC ~ '" .... ~ ~ ~ ~ ~ r: r:s ~ .. ~ ~ ~ a .., .., on :; ~ ~ :q, oC oC ~ ! ~ e ~ ., ., 0 o " II: " ~ :s E ~ " ~ ., o " : ~ i ~ ~ ., ~ ~ ~ ~ ~ ~ ClO ~ i" ~ ~ ~ E .., <=::l ~ ~ ~ "i 8: ~ = J:i llC: ~ ; 8 ~ ~ t;: ~ ~ ~ ~ ~ ~ ~ ::: '" <= ~ r: ~ ~ t 0\ ! ~ ~ '" ~ ~ ~ ~ ~ ~ ~ ~ ,..., ! 9 N ....:l ~ ~ ~ q, 0\ ~ ~ :!; ~ r: ~ ~ ~ E \C I.C ~ ~ ~ ~ E .., ~ ~ ~ ~ ~ N. ~ = s C7\ ~ ~ =".. ~ ,..., ~ ~ t.. ~ ~ ~ ~ i i ~ ~ \C a ~ In ~ vi ~ C\ 0'1 ~ ! ~ ~ ~ ~ gJ 5 ~ ~ ~ == ~ 0 ~ ~ ~ ~ s = ~ ~ ., ~ =1 ... > ~ ~ ... ~ = " ell ~ ~ :!l ... on ~ .. ::! ~ ~ .... '" ~ ~ .... ... ;!l ... .... ~ <= on .... ... '" ... '" ... .., ::: <= :!l ... ::l ... ~ ~ ~ ~ ~ z ~ u ~ = ~ ~ .. " u ~ ~ ~ 000 ... ... ... . . ., . VARIANCE REPORT For the Period December 2003 STATISTICAL ANALYSIS Crashes oer 100.000 Miles- the number of crashes per miles increased because of an increase in the number of crashes per 100,000 miles traveled compared to the average. All MileslRoadcalls-the number of all miles increased due to a decrease in the number of roadcalls compared to the average. ComDlaintslOoeratina Day-percentage of complaints decreased because of a decrease in the number of complaints compared to the average. OPERATING EXPENSES All EXDenses approximated or were less than budgeted for this year and include Disadvantaged Business Enterprises expenses for the current month of $0.00 and year to date total of $0.00. . . , GREATER ROANOKE tRANSIT COMPANY' BOARD OF DIRECTORS January 21,2004 David A. Morgan, General Manager Valley Metro. , P. O. Box 13247 Roanoke, Virginia 24032 Dear Mr. Morgan: I am attaching copy of a resolution authorizing the filing of applications and acceptance and execution of appropriate agreements for operating and capital financial assistance for fiscal year 2004-05 with the Federal Transit Administration and the Commonwealth of Virginia Department of Rail and Public Transportation, upon certain terms and conditions. Theabovereferenced measure was adopted by the Board of Directors of the Greater Roanoke Transit Company at a special meeting which was held on Tuesday, January 20, 2004. Sincerely, /J A ~ J. f'A,.L.A'" Mary F. Parker Secretary MFP:ew Enclosure pc: Darlene L. Burcham, Vice-President of Operations, GRTC Jesse A. Hall, Treasurer, GRTC N:\CKEW1\GRTC 04IJANUARY20 2004 CORRESPONOENCE,OOC P.~ ~ BOARD OF DIRECTORS OF GREATER ROANOKE TRANSIT COMPANY A RESOLUTION AUTHORIZING THE FILING OF APPLICATIONS AND THE ACCEPTANCE AND EXECUTION OF APPROPRIATE AGREEMENTS FOR OPERATING AND CAPIT AL FINANCIAL ASSISTANCE FOR FISCAL YEAR 2004- 2005 WITH THE FEDERAL TRANSIT ADMINISTRATION AND THE COMMONWEALTH OF VIRGINIA DEPARTMENT OF RAIL AND PUBLIC TRANSPORTATION UPON CERTAIN TERMS AND CONDITIONS. BE IT RESOL YED by the Board of Directors of the Greater Roanoke Transit Company that the Company's General Manager and Secretary are authorized to execute and attest, respectively; in a form approved by General Counsel, appropriate applications requesting the maximum operating and capital financial assistance from the Federal Transit Administration and the Commonwealth of Virginia Department of Rail and Public Transportation for the fiscal year 2004-2005 and further to accept and execute the necessary operating grant agreements and capital grant agreements, in a form approved by General Counsel, all as more particularly set forth in the report of the General Manager to this Board dated January 20,2004. Date Adopted: January 20, 2004 A~ I.~ Secretary H:\Measures\GRTC\Operating Asst 2004-2005.doc ~ Oc ~, VALLEY METRO Greater Roanoke Transit Company ~ ~blr~ iii-III III ~ ~IR Greater Roanoke Transit Company Board of Directors Meeting January 20, 2004 Ralph K. Smith, President and Members of the Board of Directors Roanoke, Virginia Dear President Smith and Members of the Board: Subject: Federal Transit Administration Operating and Capital Financial Assistance, and Commonwealth of Virginia Operating and Capital Financial Assistance for fiscal year 2004-2005. ' Background: . Financial assistance has been provided to GRTC by the Federal Transit Administration (FTA) and the Commonwealth of Virginia Department of Rail and Public Transportation (VDRPT) during previous fiscal years for certain operating and capital expenses. Under FTA regulations, GRTC is eligible for federal operating funds, which cannot exceed 50% of its proposed operating deficit. In fiscal year 2004-2005 GRTC will apply for the maximum amount allowed in federal operating and capital financial assistance, which operating assistance currently is approximately $1,814,000.00. This amount of operating assistance is the same as the current fiscal year. In addition, GRTC is eligible for approximately $884,000.00 in operating assistance from the Virginia Department of Rail and Public Transportation, which is the same amount as the current fiscal year. The amounts listed above for operating assistance are subject to change depending on availability of funds. The deadline for filing the applications for the above referenced assistance is February 2,2004. Recommendation: Authorize the General Manager to file applications requesting the maximum operating and capital financial assistance from FT A and VDRPT for fiscal year 2004-2005, and to accept and execute the necessary grant agreements in a form approved by legal counsel. Respectfully submitted, ~~/~ David A. Morg~ General Manager . c. Vice President of Operations Legal Counsel Treasurer Secretary PO Box 13247. Roanoke, Virginia 24032 www.valleymetro.com Phone 540-982-0305 Fax 540-982-2703 ~ GREATER ROANOKE TRANSIT COMPANY BOARD OF DIRECTORS January 21, 2004 M. Rupert Cutler, Director Alfred T. Dowe, Jr., Director Darlene L. Burcham, Vice-President of Operations Jesse A. Hall, Treasurer Dear Ms. Burcham and Gentlemen: At a special 'meeting of the Board of Directors of the Greater Roanoke Transit Company which was held on Tuesday, January 20, 2004, you were appointed as members of the fiscal year 2004-05 Budget Review Committee. . . A'~;L Mary F. Parker Secretary 'MFP:ew pc: David A. Morgan, General Manager, Valley Metro, P. O. Box 13247, Roanoke, Virginia 24032 N:\CKEW1\GRTC 04IJANUARY 202004 CORRESPONDENCE,DOC ~, q, L/. VALLEY METRO Greater Roanoke Transit Company ~ ~r;s~R!l ~ bd ~ r-:::I~I~ ~gl ~ ~ !E:Q1 !ill IlII III II I!I-. III B Greater Roanoke Transit Company Board of Directors Meeting January 20, 2004 Ralph K. Smith and Members of the Board of Directors Roanoke, Virginia Dear President Smith and Members of the Board: Subject: Appointment of Fiscal Year 2004-2005 Budget Review Committee Background: . Annually management prepares a proposed operating budget for the next fiscal year's operation of the transit system. This proposed budget requires approyal by the Board of Directors. In order to review the proposed budget, a budget review committee has been established by the Board of Directors. The budget review committee is usually comprised of two (2) members of the Board, and two (2) Officers of the company. The fiscal year 2003-2004 Budget Review Committee was composed of the following: M. Rupert Cutler, Board Member Alfred T. Dowe, Board Member Jesse A. Hall, Treasurer Darlene L. Burcham, Vice-President of Operations Recommendation: Appoint two (2) members of the Board and two (2) Officers of the company to serve as the Fiscal Year 2004-2005 Budget Review Committee to review the proposed budget. Respectfully submitted, ~~~- David A. Mor~R General Manager . Vice-President of Operations Treasurer Secretary Legal Counsel PO Box 13247' Roanoke, Virginia 24032 www.valleymetro.com Phone 540-982-0305 Fax 540-982-2703 c. '-, GREATER ROANOKE TRANSIT COMPANY BOARD OF DIRECTORS January 15, 2004 William D. Bestpitch M. Rupert Cutler Alfred 1. Dowe, Jr. Beverly 1. Fitzpatrick, Jr. C. Nelson Harris Linda F. Wyatt Dear Members of the Board: Paragraph I, Article II of the By-Laws of the Greater Roanoke Transit Company provide that the Annual Meeting of the Stockholders will be held during the month of June each year at a day, time and place to be from time to time fixed by the Board of Directors. With your concurrence, I respectfully recommend that the Annual Stockholders' Meeting be held on Monday, June 21, 2004, at 1 :30 p.m., in the City Council Chamber. Ralph K. Smith President RKS:sm pc: Darlene L. Burcham, Vice President of Operations, GRTC William M. Hackworth, General Counsel, GRTC Gary E. Tegenkamp, Assistant General Counsel, GRTC Jesse A. Hall, Treasurer, GRTC Mary F. Parker, Secretary, GRTC David A. Morgan, General Manager, Valley Metro, P. O. Box 13247, Roanoke, Virginia 24032 H;\GRTC.04\SCHEDULlNG STOCKHOLDERS' MEETING, DOC \ " GREATER ROANOKE TRANSIT COMPANY BOARD OF DIRECTORS January 21,2004 Darlene L. Burcham Vice-President of Operations Greater Roanoke Transit Company Roanoke, Virginia 24032 Dear Ms. Burcham: I am attaching copy of a resolution authorizing the Vice-President of Operations, on behalf of the Greater Roanoke Transit Company, to execute a contract between GRTC and First Transit, Inc., for First Transit to provide transit management and operation services for Greater Roanoke Transit Company, upon certain terms and conditions. The abovereferenced measure was adopted by the Board of Directors of the Greater Roanoke Transit Company at a special meeting which was held on Tuesday, January 20, 2004. Sincerely, /J /kAMj j ~ Mary F. Parker Secretary MFP:ew Enclosure pc: David A. Morgan, General Manager, Valley Metro, P. O. Box 13247 Roanoke, Virginia 24032 Jesse A. Hall, Treasurer, GRTC Jeffrey H. Powell, Director of General Services N:\CKEW1\GRTC 04IJANUARY 20 2004 CORRESPONDENCE,DOC Pi , BOARD OF DIRECTORS OF GREATER ROANOKE TRANSIT COMPANY A RESOLUTION AUTHORIZING THE COMPANY'S ENTERING INTO A CONTRACT WITH FIRST TRANSIT, INC., FOR TRANSIT MANAGEMENT AND OPERATION SERVICES FOR THE COMPANY. BE IT RESOLVED by the Board of Directors of the Greater Roanoke Transit Company that: 1. The Vice-President of Operations is hereby authorized on behalf of the Greater Roanoke Transit Company (GRTC) to execute a contract between GRTC and First Transit, Inc., for First Transit to provide transit management and operation services for GRTC, upon certain terms and conditions as set forth in the Vice-President's letter to this Board dated January 20, 2004. Such Contract shall be substantially similar to the one attached to such letter and in a form approved by General Counsel. Such Contract will provide that it will be for an initial term of three years commencing March 1, 2004, with an option to extend the Contract for up to five additional one year periods and for the management fees set forth in the above mentioned letter. 2. The Vice-President of Operations is further authorized to take such action and execute such additional documents as may be necessary to. implement and administer such Contract, including extending the Contract term for the option periods mentioned above. 3. The effective date of this resolution is January 20,2004. Date Adopted: January 20. 2004 ATTEST: /J ~~ ;.r~~ Secretary. H:\Measures\GRTC\First Transit Contract 2004.doc ~ ~r~~1 i .~~BB Ei"iI fill[J E1D DO 0 VAllEY MEr~(Q) Greater Roanoke Transit Company P.O. Box 13247 Roanoke, Va. 24032 540-982-0305 January 20, 2004 Ralph K. Smith, President and Members of the Board Greater Roanoke Transit Company Dear President Smith and Members of the Board: Subject: Transit Management and Operation Services for The Greater Roanoke Transit Company dba Valley Metro First Transit, Inc. is currently completing a contract with The Greater' Roanoke Transit Company (GRTC) for Transit Management and Operation Services which expires on February 29,2004. In order to obtain a new contract for the above services, the City on behalf of GRTC, developed a Request for Proposal, which was properly advertised on October 12, 2003. Proposals were received from one vendor, First Transit, Inc. The selection committee included: Debbie Moses, City Parking Coordinator, George C. Snead Jr., Assistant Vice President for Operations for GRTC, Beverly T. Fitzpatrick Jr., GRTC Board Member, and Sharon T. Gentry, Senior Buyer for the City. First Transit, Inc. was determined by the committee as a qualified firm and to be responsive to the Request for Proposal. A contract has been negotiated with First Transit, Inc. subject to approval by the Board, to provide the above subject services. The initial term of the contract is for three years, from March 1, 2004 through February 28, 2007, with an option to extend the contract for up to five additional one year periods. The management fees will be as follows: 03/01/04 to 02/28/05 = $240,212 03/01/05 to 02/28/06 = $247,416 03/01/06 to 02/28/07 = $254,840 " Honorable Mayor and Members of the Board ; Greater Roanoke Transit Company January 20, 2004 Page 2 Total Initial Term Management Fee: $742,468 03/01/07 to 02/29/08 = $267,000 03/01/08 to 02/28/09 = $277,008 03/01/09 to 02/28/10 = $287,400 03/01/10 to 02/28/11 = $298,200 03/01/11 to 02/29/12 = $309,360 Total Optional Term Management Fee: $1,438,968 Funding for the FY04 fee is included within the adopted GRTC budget. Funding for future year amounts will be included within recommended budgets for those years. There is a provision for a performance security and fidelity security to GRTC in the contract. The other terms and conditions are set forth in the draft contract attached to this letter as Attachment 1. Recommended Action: Authorize the Vice President of Operations to execute a contract with First Transit, Inc., for Transit Management and Operation Services for GRTC for a three yea.r period commencing March 1, 2004, with an option to extend the contract for up to five additional one year periods and for the management fees set forth above. The contract is to be substantially similar to the one attached to this letter and approved by General Counsel. Authorize the Vice President of Operations to take such further actions , and execute such additional documents as may be necessary to implement and administer such contract, which includes extending the contract term for the option periods mentioned above. Darlene L. Burcha Vice President of Operations for GRTC Attachment: Draft contract c. Mr. Jesse A. Hall, Treasurer GRTC Mr. George C. Snead Jr., Assistant Vice President for Operations ~ Honorable Mayor and Members of the Board Greater Roanoke Transit Company January 20, 2004 Page 3 Mr. Jeffrey H. Powell, Director of General Services Mr. William M. Hackworth, General Counsel CM04-00008 ~ CONTRACT FOR TRANSIT MANAGEMENT AND OPERATION SERVICES FOR THE GREATER ROANOKE TRANSIT COMPANY (dba Valley Metro) This Contract for Transit Management and Operation Services for The Greater Roanoke Transit Company, a Virginia Corporation, hereafter referred to as "GRTC" (dba Valley Metro) (Contract) is dated 2004, by and between The Greater Roanoke Transit Company, and First Transit, Inc., a Delaware corporation, hereinafter referred to as the "Operator." WITNESSETH: WHEREAS, GRTC is empowered to provide public transit services (such services to include, but not limited to, the provision of fixed route bus service, complementary disabled demand response service, rideshare matching services, leasing of retail and office space in its downtown facility, and operation of a 105 space parking deck in GRTC's downtown facility) in the Roanoke urban area and for this purpose desires the services of a professional management company to perform such management services; and WHEREAS, the Operator is engaged in the business of providing management services for the operation of such transit system and other services and is desirous of providing such management services to GRTC. NOW THEREFORE, in consideration of the promises and the covenants herein contained, GRTC and Operator hereby agree as follows: SECTION 1. Personnel. A. Operator shall furnish a two person resident team, which shall reside in the City of Roanoke, or surrounding area, and fill the following positions in the transit services operation: General Manager Assistant General Manager B. The Operator and its General Manager, who shall be selected and serve in that capacity with the approval of GRTC, and his/her staff shall be responsible for the day-to-day management of the transit system and provide needed services subject to the policies, standards and Procedures established by GRTC. The General Manager and Assistant General Manager shall devote their full time to GRTC transit services. Operator will make every effort not to move members of the resident team simultaneously. Furthermore, Operator will not change members of the management team without the prior written consent of GRTC, such consent not to be unreasonably withheld. 1 ~ I , C. GRTC agrees that for a period of one (1) year from the termination or expiration of this / Contract, whichever occurs first, GRTC will not solicit or hire any of Operator's resident' management employees referred to in A above for Transit work for GRTC. SECTION 2. Contract Documents. It is agreed by the parties hereto that the Contract documents consist of this Contract and those set forth below, all which are and constitute a part of this Contract as if attached hereto or set out in full herein, viz: A. Request for Proposal number 03-09-06 dated October 1,2003 B. Performance Security from Operator C. Fidelity Security from Operator D. Any Addenda E. Change Orders The Contract documents form the entire Contract between the parties hereto, any 9ral understandings or agreements to the contrary notwithstanding, and Operator agrees to comply with all such terms and conditions contained therein. However, should there be any conflict between the terms contained in the documents referred to in A, B, C or 0 above, and the terms contained in this Contract document, the terms of this Contract will control. SECTION 3. Scope of Services. A. In consideration of the Management Fee, the Operator shall furnish GRTC the management services reasonably required and necessary for the proper, efficient and effective operation of the transit system and provision of transit services set forth in this Contract, under policies, standards and procedures established by GRTC. Transit Services shall include, but not be limited to, the day to day management and operations of the transit system, the services and items set forth in the RFP and as set forth hereinafter, the operation of fixed route bus service to include proper maintenance of all equipment; complementary disabled demand response service; rideshare matching service; and the operation (to include maintenance) of GRTC's downtown transportation center, 'known as Campbell Court, located at 17 Campbell Avenue, SW, which includes the leasing of retail and office space and the operation of a 105 space parking deck) and the operation (to include maintenance) of the Operations, Maintenance and Administrative Facility which is located at 1108 Campbell Avenue, SE. B. Operator shall also furnish such non-resident executive, consulting and technical assistance personnel, in Roanoke, or elsewhere, as may be reasonably required, to assist the General Manager in the operation of the transit system and to carry out fully the responsibilities of the Operator under this Contract, including assistance to GRTC in the formulation of its policies, standards, and procedures, at no additional cost beyond travel and living expenses as set forth in Section 6 (C). The executive, consulting and technical assistance services provided shall include, but not be limited to the areas set forth below. C. The transit management services to be furnished also include, but shall not be limited to the following: 2 \, 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 15. 16. 17. 18. 19. 20. 21. 22. 23. 12. 13. Establish or assume control of a subsidiary corporation for daily operations, maintenance and employment purposes in order to operate the transit system. Operate the transit system in compliance with all applicable federal, state and local regulations. Select, employ and properly train all employees needed to operate the transit system, including labor relations and labor con~ract negotiations. Ensure safety of personnel, prevent losses and arrange all appropriate insurance coverages. Ensure compliance with existing labor agreement(s) and negotiate future labor agreements. Maintain positive employee relations. Ensure compliance with applicable environmental and occupational safety and health laws and regulations. Seek state, federal and local operating and capital grants to benefit GRTC and the City of Roanoke and properly complete all necessary documents for such grants. Perform all budgeting, accounting and financial functions. Prepare and administer all federal, state or local grants. Establish and maintain the accounting controls necessary to ensure protection of all funds and assets and compliance with GRTC and City of Roanoke audit requirements. Develop and execute marketing analysis and plans to increase ridership. Monitor and evaluate all current operations and institute internal procedures to improve operations and create economies to reduce costs. Develop and implement management techniques and operational improvements to ensure an environmentally sound transit system. Prepare and execute a strategic plan for the transit system and to work with GRTC to help implement specific goals identified in the City of Roanoke's Comprehensive Plan and City Council's Vision. Demonstrate success and experience in marketing and leasing retail, office and parking spaces such as those located within GRTC's current facilities. Perform all marketing and promotional functions for all operations including advertising. Prepare and administer the budget fori GRTC and City of Roanoke Transportation fund. : Participate on local and/or state transp0rtation committees as needed. Provide management personnel devel6pment, training continuity and recruitments as necessary. I Provide overall management and policy recommendations. Maintain all facilities, equipment and r01ling stock and make recommendations for future purchases of each category as ~ay be required by the transit system. Administer contracts for special transit services. I I I I I I I I I I I I 3 I I , I I 14. ~ D. At the request ofGRTC and by separate contract, Operator will supply special project assistance which is defined as the performance of special transit projects which are not within the scope of the day- to- day management services provided herein. For each "special project", the parties will mutually agree upon the costs, the work task plan, the deliverables plan, assignment of responsibility, the phasing plan, the special project budget and the special project tracking-reporting plan. Provided, however, such special project assistance does not restrict the services to be furnished under this Contract. SECTION 4. Subsidiary Corporation. A. Operator, subject to the laws of the Commonwealth of Virginia, has caused to be formed and/or has purchased from GRTC, or prior Operator, a separate corporation, named Southwestern Virginia Transit Management Company, Inc., hereinafter called "SVTMC," which by assignment shall assume the rights and obligations of Operator under this Contract relating to the operation and management of the transit system and all transit services; provided however, that upon any such assignment made by Operator, Operator shall remain guarantor of each and every one of the obligations to GRTC provided herein; and any breach or violation thereof by its assignee shall be deemed a breach or violation by Operator. SVTMC shall be the employer of all employees necessary for the operation of the transit system and provision of needed transit services; provided however, that the number of personnel employed by SVTMC shall at all times be subject to the approval of GRTC. B. Any contractual obligations entered into or liabilities assumed by SVTMC in connection with the operation of the transit system and provision of services will be binding upon SVTMC only for the term of this Contract or as same may be extended. In the event this Contract is terminated or expires, GRTC shall thenceforth assume all future obligations and liabilities under such contracts either on behalf of itself or of any successor to SVTMC. Unless otherwise provided in this Contract, GRTC agrees to provide SVTMC and Operator with funds for the expenses and costs arising out of the operation of the transit system and services, provided management of such operation is carried out in a reasonably prudent manner, with the exception of salaries and benefits of Operator's resident and non-resident personnel referred to in Sections 1 and 3 (B) above, and also excluding claims based upon torts caused by the acts or omissions of the Operator or its management to perform in a reasonably prudent manner (but excluding claims caused by any requirement by GRTC that Operator adhere to policies and procedures adopted by GRTC unless those policies and procedures are adopted pursuant to recommendation(s) of the Operator or its resident team), and excluding the cost of the fidelity security covering Operator resident and nonresident personnel. C. Amendments, modifications, changes, extensions, and renewals of existing contracts and any new Contracts or other contractual arrcmgements proposed to be entered into by SVTMC shall require the prior approval of GRTC. D. In the event this Contract is terminated or expires, GRTC may, at its sole option, purchase all of the stock of SVTMC, the purchase price being the exact cost expended by Operator in causing the formation or assumption of SVTMC and all of such stock shall be forthwith transferred, assigned and conveyed!to GRTC, its assignee or designee. 4 ~ E. GRTC acknowledges that the philosophies of transit services may conflict. SVTMC will work in the best interest of transit operation:s, but opportunities for mutually beneficial collaboration will be explored for the benefit of: GRTC and its owner, the City of Roanoke. " F.' The provisions concerning SVTMC as set fo~r in this Section shall be without effect until a written assignment approved by GRTC comes into being. SECTION 5. Title of Property. All real estate, buildings and improvements, equipment, buses, motor vehicles and any and all other materials and supplies reasonably necessary for the operation of the transit services shall be furnished by GRTC and shall remain the property of GRTC. Operator shall keep a perpetual inventory of all property and equipment belonging to GRTC and/or the City of Roanoke and being managed by Operator. SECTION 6. 'Term, Option to Extend and Manaaement Fee. 'I A. The term and Management Fee to be paid pwsuant to this Contract shall be as follows: 1. This Contract will become effective March 1, 2004, and continue until February 28, 2007 at which time it will terminate unle:ss sooner terminated as provided for in this Contract or extended as hereinafter sefiforth. 2. At the option of GRTC, the Contract may be extended, for a period of up to three (3) additional one (1) year periods or combination thereof, as set forth below, and for a period of up to two (2) further additional one (1) year periods upon mutual agreement of the parties as set forth below. 3. GRTC agrees to, pay Operator as compensation for the services performed in accordance with this Contract as follow: Monthly Management Fees Yearly Management Fees 03/01/04 to 06/30/04 $19,625.00 x 04 months =$ 78,500.00 07/01/04 to 06/30/05 $20,214.00 x 12 months =$242,568.00 07/01/05 to 06/30/06 $20,820.00 x 12 months =$249,840.00 07/01/06 to 02/28/07 $21,445.00 x 08 months =$171,560.00 Total Initial Term Management Fee: $742,468.00 03/01/07 to 2/29/08 $22,250.00 x 12 months = $267,000.00 03/01/08 to 2/28/09 $23,084.00 x 12 months = $277,008.00 03/01/09 to 2/28/10 $23,950.00 x 12 months = $287,400.00 03/01/10 to 2/28/11 $24,850.00 x 12 months = $298,200.00 03/01/11 to 2/29/12 $25,780.00 x 12 months = $309,360.00 ' Total Optional Term Management Fee: $1,438,968.00 5 , Payment will be made by GRTC to Operator on or before the 28th of each month for that Month's management fee. In the event this Section of the Comtract becomes ineffective or the Contract is terminated during a calendar month, the compensati(:>n due to the Operator will be prorated on a daily basis for the amount due for that month. B. Should GRTC elect to extend the Contract.' as set forth above, GRTC will notify the Operator in writing at least sixty (60) days prior to the expiration of the initial Contract term or any extension thereof and will indicate in such notice if the Extension is for a one, two, or three year period of time. Upon the giving of such notice by GRTC, the Contract will be deemed to be extended as set forth in such notice at the optional management fee for the period indicated and under the same terms ~nd conditions as contained in the Contract unless the parties mutually agree otherwise. Only if GRTC elects to exercise GRTC's option to extend the Contract for all three (3) additional one (1) year periods as set forth in Section 6 (A) (2), then the Contract may be, further extended for up to two (2) further additional one (1) year periods upon the mutual agreement of the parties as hereafter set forth, otherwise the Contract shall terminate. Should the Contract be extended by GRTC for all three (3) additional years as set forth above, then should either party wish to extend the Contract for up to two (2) additional one (1) year periods, the requesting party shall give the other party at least six (6) months written notice of such request to renew. The party receiving the request must provide thel requesting party, within sixty (60) days of receipt of the request, written notice of acceptance of such request to renew or else such request to renew will be deemed to be rejected. C. Expenses of Non-Resident Personnel GRTC will pay travel and living expenses of Operator's non-resident personnel while providing executive counseling and technical assistance services away from their headquarters, as provided in Section 3 above, as follows: Travel: I. Actual coach air fare (if available). 2. Automobile allowance computed at the allowable business mileage rate updated annually by the Internal Revenue Service, which is currently 37.5 cents per mile for 2004. 3. Airport parking fees and related ground transportation costs. LivinQ: 1. Actual costs incurred for reasonable lodging expenses, plus $45.00 per diem per full day to cover food ahd miscellaneous expenses. The maximum per diem rate will be increased by $2.00 for each contract extension period. Operator will keep adequate time and expense records to document the billings, which shall be submitted monthly to GRTC. GRTC reserves the right to require GRTC approval of non-resident personnel travel in advance of incurring expenses for which GRTC will become liable under this section. D. The Operator agrees to, and shall, for the payment of all sums due under this Contract, look solely to the monies provided to GRTC from grant funds, if any, which may actually be received by the GRTC from the City of Roanoke, Commonwealth of Virginia or the 6 '\. federal government under the Urban Mass Transportation Act of 1964, as amended, for the purpose of underwriting, in whole or in part, the GRTC's costs pursuant to this Contract, and that all such funds are subject to appropriation by each of the above entities. E. It is expressly understood that GRTC shall b~ under no obligations whatsoever for any excess' costs arising from changes, modifications or extra work orders not specifically approved by GRTC in one or more writings in which the excess costs or additional costs is specifically set forth. SECTION 7. Performance an Fidelity Security. The Operator shall provide a Performance security, consisting of a bond with corporate surety, letter of credit, or other security in a form acceptable, to the GRTC, to guarantee performance of such Operator's obligations under any resulting award and contract. The amount of such security shall be $254,840.00 and such security shall. be maintained for the term of this Contract. The Operator shall also provide a Fidelity security, insurance policy, or bond in the amount of $1,000,000.00 in a form acceptable to GRTC ~o protect GRTC. Failure to provide or maintain either of such security or notice that such security will be cancelled or not renewed shall be considered a material breach of this Contract and grounds to call on such security. Such security shall be provided with the executed Contract. SECTION 8. Liabilities and Insurance. Whatever liability for personal injury or property damage or loss may be incurred to third parties in connection with or arising out of the operation of the transit system or services by Operator and SVTMC under this Contract, and the costs and expenses thereof, except as otherwise provided in this Contract, shall be part of the costs and expenses incurred by GRTC in the operation of the transit system and shall be reimbursed or paid by GRTC. GRTC will maintain in force at all times liability insurance, which Operator shall assist GRTC in obtaining, in such amounts and with an insurance carrier approved by GRTC for furnishing such coverage, as GRTC shall specify from time to time, with Operator and SVTMC, as additional insured's. Any . liability and property damage insurance expenses incurred by Operator and SVTMC to provide coverage for such liability of its agents, servants, and employees or itself while engaged in the service of GRTC, as their respective interests may appear, as well as any other insurance specified by GRTC, shall be deemed to be part of the operating expense of the transit services payable by GRTC if approved by GRTC. Operator shall, however, be liable for any negligent, dishonest or fraudulent misconduct or intentional acts committed or directed by any officer or employee of the Operator, or any other such act or omission, on the part of any person or persons directly employed and paid by Operator or its direct servants or employees. Operator shall not, however, be liable for any dishonest, fraudulent, misconduct, or intentional tort, or any other such act committed by any person or persons indirectly employed and paid by Operator or its servants and employees unless such act results from negligent supervision or training by the Operator. SECTION 9. Independent Contractor. Operator is an independent contractor and retains the right to exercise full control and 7 ~ supervision over its employees and those of SVTMC, their compensation and discharge, and agrees to be solely responsible for all matters relating to payment of such employees, including compliance with social security, withholding and all other regulations governing such matters. Operator agrees to be responsible for its own acts or omissions and those of its direct subordinates, employees and subcontractors during the life of this Contract. SECTION 10. Workina Funds. GRTC shall provide Operator with sufficient working funds to pay all payroll and other operating expenses under policies, procedures, and controls established by GRTC. The power to increase or decrease the amount of such working funds is reserved to GRTC. Upon termination or expiration of this Contract, all unexpended balances remaining in such accounts shall revert and be returned to GRTC. The term "operating expenses" shall mean all reasonable operating expenses such as but not limited to salaries, benefits, oil, fuel, parts, supplies, tools and other non-capital equipment needed for use in the operation of the transit system and services but shall not mean buses, other types of rolling stock, or any type of realty. SECTION 11. Indemnitv. Except as otherwise provided in Sections 8 and 15(C) of this Contract, Operator agrees to indemnify and hold harmless GRTC and the City and their officers, agents, and employees against any and all liability, losses, damages, claims, causes of action, suits of any nature, costs, and expenses, including reasonable attorney's fees, resulting from or arising out of First Transit's Manager's, Assistant Manager's, or corporate employees actions, activities, or omissions on or near the GRTC Facilities, Equipment, or the City's property arising in any way out of or resulting from any of the work to be provided under this Contract, and this includes, without limitation, any fines or penalties, violations of federal, state, or local laws or regulations, personal injury, wrongful death, or property damage claims or suits. SECTION 12. Purchases. All purchases made out of the operating expenses shall be made in accordance with policies, standards and procedures established by GRTC, and when applicable, procedures prescribed by the U.S. Department of Transportation and/or the FTA. Operator shall periodically recommend bus needs to GRTC, which shall solely make final determination as to such needs. SECTION 13. Revenues, Operatina Reports and Financial Statements. A. Revenue derived from the operation of the transit system and services shall be and remain from the initial receipt thereof the absolute property of GRTC, and shall be deposited at least semi-weekly to the account of GRTC in a bank designated by GRTC. B. Operator shall render and certify to GRTC such periodic or special operating reports and financial statements as GRTC shall require, which shall include electronic data. C. Operator shall provide receipts, backup documents, electronic data, and such other information as GRTC may request to document revenues and expenses. 8 <'" 'J SECTION 14. Section 6 (D) Contract. Operator agrees to abide by the terms and conditions of any Contract entered into by GRTC pursuant to Section 6 (D) of the Urban Mass Transit Act of 1964, as amended, in the performance of its obligations hereunder. SECTION 15. Nondiscrimination. A. During the performance of this Contract, the Operator agrees as follows: 1. Operator will not discriminate against any employee or applicant for employment because of race, religion, color, sex, national origin, age, disability, or any other basis prohibited by state law relating to discrimination in employment, except where there is a bona fide occupational qualification reasonably necessary to the normal operation of the Operator. Operator agrees to post in conspicuous places, available to employees and applicants for employment, notices setting forth the provisions of this nondiscrimination clause. 2. Operator in all solicitations or advertisements for employees placed by or on behalf of the Operator will state that Operator is an equal opportunity employer. 3. Notices, advertisements and solicitations placed in accordance with federal law, rule or regulation shall be deemed sufficient for the purpose of meeting the requirements of this section. 4. The applicable provisions of the Presidential Executive Order 11375, as amended, relating to Equal Employment Opportunity are incorporated by reference herein. 8. Operator will include the provisions of the foregoing Section 15(A) (1, 2, and 3) in every subcontract or purchase order of over $10,000 so that the provisions will be binding upon each subcontractor or vendor. C. GRTCagrees that, in the event Operator or SVTMC is charged with or sued for any alleged discriminatory practices, only insofar as such alleged practices were done according to the policies GRTC requires of Operator, GRTC will provide Operator and SVTMC with a defense of such claims or lawsuits. Otherwise, Operator will be responsible for all other employment or related claims, suits, or actions of whatever type and will indemnify and hold GRTC harmless from all such claims, suits, or actions, including all costs and expenses. SECTION 16. Drua-Free Workplace. A. During the performance of this Contract, Operator agrees to: 1. Provide a drug-free workplace for Operator's employees; 2. Post in conspicuous places, available to employees and applicants for employment, a statement notifying employees that the unlawful manufacture, sale, distribution, dispensation, possession, or use of a controlled substance or marijuana is prohibited in the workplace and specifying those actions that will be taken against employees for violation of such prohibition; 3. State in all solicitations or advertisements for employees placed by or on behalf of Operator that Operator maintains a drug-free workplace; and 4. Include the provisions of the foregoing clauses in every subcontract or purchase 9 \'\, arder af aver $10,000, sa that the pravisians will be binding upan each subcantractar ar vendar. 8. Far the purpases af this sectian, a "drug-free" warkplace means a site far the perfarmance af wark dane in cannectian with a specific cantract awarded to a Cantractar, the emplayees af wham are prohibited fram engaging in the unlawful manufacture, sale, distributian, dispensatian, passessian ar use af any cantralled substance ar marijuana during the perfarmance af the Cantract. SECTION 17. Faith-Based OrQanizations. Pursuant to. VirQinia Cade Sectian 2.2-4343.1, be advised that the GRTC daes nat discriminate aQainst faith-based arqanizatians. SECTION 18. AssiQnment. A. This Cantract shall nat be assigned, transferred, hypathecated, ar pledged by either party with aut the priar written cansent af the ather party. This Cantract shall be binding upan the successors ar assigns af the respective parties. GRTC agrees that this Cantract will be assigned to. SVTMC as to. the respective scape af services by Operatar under the terms hereinafter described. 8. By the afarementianed written assignments, SVTMC shall assume and perfarm all services and abligatians, and be entitled to. all rights and benefits af Operatar under this Cantract, except thase rights and/ar benefits pravided in sectians 1, 6, 9, and 15 (C) provided, hawever, that despite such an assignment, Operatar shall cantinue to. be respansible far the perfarmance af this Cantract by SVTMC and shall remain equally entitled to. any benefits assigned to. SVTMC. C. In the event this cantract is amended, renewed, ar extended (whether ar nat the terms are madified) it shall nat be necessary far Operatar to. reassign to. SVTMC, but the previaus written assignment shall autamatically apply to. the amended, renewed, ar extended Cantract under the terms set aut in subsectian (8) abave. SECTION 19. Termination. A. Termination for Convenience. GRTC may terminate this Cantract, in whale ar in part, by sixty (60) days written natice to. the Operator when it is in the GRTC ar the Gavernment's best interest. The Operatar shall be paid anly for actual work performed and approved by GRTC up to. the time of terminatian. No. prafit, averhead, or any ather cast af any type will be allawed. The Operatar shall promptly submit its terminatian claim to. GRTC to. be paid to. Operatar. If the Operatar has any property in its passessian belanging to. the GRTC, the Operatar will accaunt for the same, and dispase af it in the manner the GRTC directs. B. Termination for Default. If the Operatar daes nat provide the services and items called far in accardance with this Cantract ar the Operator fails to. perfarm in the manner called far in this Cantract, or if the Operatar fails to. camply with any ather pravisians af this Cantract, the GRTC may terminate this Cantract far default. Terminatian shall be effected by sending a natice af terminatian to. the Operator setting farth the manner in which the Operatar is in default. The Operatar will be liable to. GRTC far any and all damages incurred by GRTC resulting from ar cannected with such default. If it is later determined by the GRTC that the Operatar had an excusable reasan far nat 10 , performing, such as a strike, fire, flood, or events which are not the fault of or are beyond the control of the Operator, the GRTC, after setting up a new performance schedule, may allow the Operator to continue work, or treat the termination as a termination for convenience. C. Opportunity to Cure (General Provision). The GRTC in its sole discretion may, in the case of a termination for breach or default, allow the Contractor a period of time up to 20 days in which to cure the default. In such case, the notice of termination will state the time period in which cure is permitted and other appropriate conditions. If Operator fails to remedy to GRTC's satisfaction the breach or default or any of the terms, covenants, or conditions of this Contract within such time after receipt by Operator of written notice from GRTC setting forth the nature of such breach or default, GRTC shall have the right to immediately terminate this Contract without any further notice to the Operator. Any such termination for default shall not in any way operate to preclude GRTC from also pursuing all available remedies against Operator and its sureties for such breach or default. D. This Contract shall be terminable, upon sixty (60) days written notice to Operator, in the event GRTC is unable to provide the necessary operating funds for the continued operation of the transit system or services because of the elimination or unavailability of the necessary funds. SECTION 20. Interest of Members of Con~ress. No member of or delegate to the Congress of the United States shall be admitted to any share or part of this Contract or to any benefit arising therefrom. SECTION 21. Cooperation. Each party agrees to cooperate with the other in executing any documents necessary to carry out the intent and purpose of this Contract. Operator also agrees Operator will cooperate with and coordinate Operator's activities with GRTC and/or GRTC's current transit management company in connection with any actions and activities required to transfer the operation of GRTC's transit system to Operator. Furthermore, Operator further agrees that Operator will cooperate with and coordinate with GRTC and/or any future transit management company GRTC may retain in connection with the transfer of the operation of GRTC's transit system to the City and/or any such future transit management company. SECTION 22. Interest of Public Officials. No member, officer, or employee of GRTC or of a local public body during his or her tenure or for one year thereafter shall have any personal financial interest, direct or indirect, in this Contract or the proceeds thereof. SECTION 23. No Personal Liability. No officer, director, or employee of GRTC or of Operator shall be personally liable for the fulfillment of the conditions of this Contract, since such obligations are the responsibility of the parties to this Contract. SECTION 24. Audit and Inspections. Operator shalt permit the authorized representatives of GRTC and the City of Roanoke, Virginia, to inspect examine, copy and audit all data and records of Operator, including electronic data, 11 " relating to Operator's performance under this Contract. To the extent that Federal or State funds are involved, the right to inspection, examination, copying, and audit shall extend to authorized representatives of the United States Department of Transportation, the FTA, the Comptroller General of the United States and the Commonwealth of Virginia. Operator shall provide copies of any such items to GRTC upon request. SECTION 25. Authoritv to Sian. The persons who have executed this Contract represent and warrant that they are duly authorized to execute this Contract in their representative capacities as indicated. SECTION 26. Counterpart Copies. This Contract may be executed in any number of counterpart copies, each of which shall be deemed an original, but all of which together shall constitute a single document. SECTION 27. Successors. The terms, conditions, provisions and undertakings of this Contract shall be binding upon and inure to the benefit of each of the parties hereto and their respective successors and assigns. SECTION 28. Severabilitv and Intent. If any provision of this Contract, or the application of any provision hereof to a particular entity or circumstance, shall be held to be invalid or unenforceable by a court or competent jurisdiction, the remaining provisions of the Contract shall not be affected and all other terms and conditions of the Contract shall be valid and enforceable to the fullest extent of the law. SECTION 29. Captions and Headinas. The section captions and headings are for convenience and reference purposes only and shall not affect in any way the meaning or interpretation of this Contract. SECTION 30. Notice. Any written notice or communication required to be given to or by, or served upon, the respective parties hereto shall be deemed to be sufficiently given if sent by mailing the same, properly addressed and stamped to such party or parties by United States registered or certified mail, or by a recognize9 overnight courier, with a receipt, and sent to the following address (or to any other address that the party to be notified may have designated to the sender by like notice): Notice to Operator means notice in writing to the President of the Operator and delivered the office of the Operator at: President First Transit, inc. 705 Central Avenue Suite 300 Cincinnati, Ohio 45202-5755 12 (~ Notice to GRTC means notice in writing addressed to the President of the Great Roanoke Transit Company and delivered to his or her office at: GRTC President c/o City Manager's Office Room 364, Noel C. Taylor Municipal Building 215 Church Avenue, S.W. Roanoke, VA 24011 Copies of such notice shall also be sent and addressed to the Vice President of Operation of GRTC at 215 Church Ave., S.W., Room 364, Roanoke, VA 24011, and to Transit Liaison at 215 Church Ave., S.W., Room 354, Roanoke, VA 24011. SECTION 31. Nonwaiver. Each party agrees that any party's waiver or failure to enforce or require performance of any term or condition of this Contract or any party's waiver of any particular breach of this Contract by any other party extends to that instance only. Such waiver or failure is not and shall not be a waiver of any of the terms and conditions of this Contract or a waiver of any other breaches of the Contract by any party and does not bar the non-defaulting party from requiring the defaulting party to comply with all the terms and conditions of this Contract and does not bar the non- defaulting party from asserting any and all rights and/or remedies it has or might have against the defaulting party under this Contract or by law. SECTION 32. Forum Selection and Choice of Law. By virtue of entering into this Contract the Operator submits itself to a court of competent jurisdiction in the City of Roanoke, Virginia, and further agrees that this Contract is controlled by the laws of the Commonwealth of Virginia and that all claims, disputes, and other matters shall only be decided by such a court according to the laws of the Commonwealth of Virginia. SECTION 33. Clean Air and Water Acts. Operator shall comply with all applicable standards, orders or requirements issued under Section 306 of the Clean Air Act (42 USC 1857 (h)), Section 50 B of the Clean Water Act (33 USC1368), Executive Order 11738, and Environmental Protection Agency regulations (40 CFR, Part 15), which prohibit the use under non-exempt federal contracts, grants, or loans of facilities included on the EPA List of Violating Facilities. Operator shall report all violations to FTA and to the ASEPA Assistant Administrator for Enforcement (EN-329). SECTION 34. Conservation. Operator shall recognize mandatory standards and policies relating to energy efficiency which are contained in the state energy conservation plan issued in compliance with the Energy Policy and Conservation Act (42 USC Section 6321 et seq.). SECTION 35. Operator Responsibility. The Operator shall be fully responsible to GRTC for all acts and omissions of its employees and any of its subcontractors, their agents, and subconsultants performing or furnishing any of the work just as the Operator is responsible for its own acts and omissions. 13 ~ SECTION 36. Compliance with Laws The Operator agrees to comply with all federal, state, and local laws, ordinances, and regulations that may be applicable to this Contract or to the services that the Operator is rendering under this Contract. SECTION 37. Entire Contract. This Contract constitutes the entire agreement between the Operator and GRTC and may be amended only by written instrument signed by both the Operator and GRTC. IN WITNESS WHEREOF, the parties hereto have affixed their signatures by their authorized representatives. ATTEST: GREATER ROANOKE TRANSIT COMPANY Mary Parker, Secretary By: Darlene L. Burcham, Vice President of Operations ATTEST OR WITNESS: First Transit, Inc. By: By: Printed Name and Title Printed Name and Title APPROVED AS TO FORM: APPROVED AS TO EXECUTION: General Counsel General Counsel 14 . 'VALlE'Y METRO --,",,,,,-- Greater Roanoke Transit Company ~~__~j [~:il r~-"';@---- r: - - ..-..1 ;~-. r~.- ; '1' '~\.-"'~tk J f'TTV f'i i='!?jl'.,;,"'1I:.-i'-!r~ SY'i1rrl' i{;.~, '~~+ 'J~ I "'-~"if~-~~==fI if=---i t-<:'-1. ~~=~Oi . THE FOLLOWING IS FOR INFORMATIONAL PURPOSES ONLY THERE IS NO SCHEDULED GREATER ROANOKE TRANSIT COMPANY BOARD MEETING ......., REGARDING THIS INFORMATION . PO Box 13247 · Roanoke, Virginia 24032 www.valleymetro.com Phone 540-982-0305 Fax 540-982-2703 . VALlE'V 1\I1E'1~RO-- Greater Floanoke Transit Company r~";""';j [~':~~J ___~";'____, CIT'l" CLEW '(j':' H'-'lld~i,RfWl~F~l C ~'I k~1 . - --" - u..-~ 'if ~ II ~~C~ I ;~~~i August 21, 2003 Ralph K. Smith, President and Members of the Board of Directors Greater Roanoke Transit Company Roanoke, Virginia Dear President Smith and Members of the Board: Subject: Campbell Court Lease Extension with Better Business Bureau of Western Virginia, Inc. . Background: The Greater Roanoke Transit Company (GRTC) owns the Campbell CourtTransportation Center located at 17-31 Campbell Avenue S.W., and leases retail and office space within the facility. GRTC currently leases 2,304 square feet of space on the second floor to the Better Business Bureau of Western Virginia, Inc. (BBB) for a total annual rent of $24,768.00. The BBB uses the space for their office and consumer counseling center. The BBB is in the third year of a Lease Agreement dated November 20, 2000, with the Lease starting on December 1, 2000, and has two option years available to them under the terms of the original Lease Agreement. The BBB has indicated that they would like to exercise the option to extend the Lease for two additional years beginning December 1, 2003, and ending November 30, 2005. GRTC is agreeable to exercising the two option years available. Under the terms of the original Lease Agreement, the lease amount for the first option year will be $11.20 per square foot, for a total annual amount of $25,804.80 and $11.65 per square foot the second option year for a total annual amount of $26,841.60. Action to be taken: . GRTC will enter into a two-year Lease Extension Agreement with the Better Business Bureau of Western Virginia, Inc. for the 2,304 square feet of space on the second floor of the Campbell Court Transportation Center for $11.20 per square foot in Option Year 1, for a total annual amount of $25,804.80 and $11.65 per square foot in Option Year 2, for a total annual amount of $26,841.60 as referenced above, and as allowed by the original GRTC resolution approving the Lease Agreement, and GRTC's June 18, 2001, resolution. Such action will not be taken until at least five business days after the date of this letter. PO Box 13247. Roanoke, Virginia 24032 www.valleymetro.com Phone 540-982-0305 Fax 540-982-2703 ~ Ralph K. Smith, President, and Members of the Board of Directors Campbell Court Lease Extension with Better Business Bureau of Western Virginia, Inc. August 21, 2003 Page 2 . Should you require any additional information, or have any questions regarding the above referenced action, please contact me. c. Vice President of Operations Treasurer Secretary Legal Counsel . . Respectfully submitted, ;;,. ~.,~.,--- David A. Morgan General Manager . VJ~LlE'Y IV1ETRC)--c-- Greater Roanoke Transit Company r~~c:~ [~'3]_ [};;'I____ CITY I~I 8!~1! 'Ii)'=: Ai f; ;'iil pt1(;(J(~4 __ [':;;:11 r;:;)- c':~ ("~ -~ r r_...o"'1 ..I... 1.'~ '......... - _1 L-V I -' .-- -~--::--ii ~~~=~ ~~~,~~i I i----.i August 21, 2003 Ralph K. Smith, President and Members of the Board of Directors Greater Roanoke Transit Company Roanoke, Virginia Dear President Smith and Members of the Board: Subject: Termination of Campbell Court Lease with EI Toreo Inc. and new Lease Agreement with La Finca, Inc. Background: . The Greater Roanoke Transit Company (GRTC) owns the Campbell Court Transportation Center located at 17-31 Campbell Avenue S.W", and leases space within the facility. GRTC currently leases 3,060 square feet of space on the ground floor to EI Toreo Inc. (EI Toreo) under a Lease Agreement and subsequent Lease Extension Agreement that expires on February 16, 2004. The space is used for a Mexican restaurant GRTC was recently notified by EI Toreo that it was selling the restaurant business and equipment located in the above referenced leased space to La Finca, Inc" GRTC management was contacted by La Finca, which has expressed interest in remaining in the same location as EI Toreo. After negotiations with La Finca, and proper review by GRTC's staff, GRTC and La Finca have agreed to a one-year Lease Agreement beginning September 1, 2003, under the terms set forth below. 9/1/03 - 8/31/04 $ R50/sq. ft X 3,060 sq. ft = $26,010.00 In order for GRTC to be able to lease the above referenced space to La Finca; GRTC must terminate the current Lease Agreement with EI Toreo effective September 1,2003, with no further rent due GRTC from EI Toreo as of that date. However, GRTC will require that EI Toreo remain a guarantor of the obligations due GRTC under the new Lease Agreement with La Finca. EI Toreo and La Finca have agreed to such terms. . PO Box 13247 · Roanoke, Virginia 24032 www.valleymetro"com Phone 540-982-0305 Fax 540-982-2703 ~ . . . Ralph K. Smith, President and Members of the Board of Directors Termination of Campbell Court Lease with EI Toreo Inc. and new Lease Agreement with La Finca, Inc. August 21,2003 Page 2 Action to be Taken: GRTC will terminate the current Lease Agreement with EI Toreo Inc. effective September 1, 2003, and provide a termination document in a form approved by Legal Counsel, and execute a new Lease Agreement with La Finca, Inc. effective September 1, 2003, with EI Toreo as a Guarantor, as summarized above and in form approved by Legal Counsel. In accordance with the language in the Board's June 18, 2001 Resolution, such action will not be taken until at least five business days after the date of this letter. Should you require any additional information, or have any questions regarding the above referenced action, please contact me. Respectfully submitted, ~--~~,- David A. Morgan General Manager DAM/ch c. Vice President of Operations Treasurer Secretary Legal Counsel ~ GREATER ROANOKE TRANSIT COMPANY . SOUTHWESTERN VIRGINIA TRANSIT,ryti}J;'l..<1\OJ3ME~if'GgMEN':f:M Income Statement ,,~~!!.h U.J H.Jv. l...V ' "V'_ .-,,,- For the Month Ending July 3 1,2003 FY04 FY03 FY04 ACTUAL ACTUAL BUDGET %OFFY04 07/31/03 06/3012003 TOTAL BUDGET OPERATING INCOME Operating Revenue $115,706.74 $1,385,923.00 $1,430,744.00 8.09% Advertising Revenue 10,740.00 128,000.00 128,000.00 8.39% Non-Transportation Revenues 20,144.78 281,593.00 264,430.00 7.62% Total Income 146,591.52 1,795,516.00 1,823,174.00 8.04% OPERATING EXPENSES Labor - Hourly & Salary 204,881.86 2,518,955.00 2,558,023.00 8.01% Fringe Benefits 75,815.29 945,279.00 1,037,167.00 7.31% Services 30,246.26 360,392.00 462,217.00 6.54% Materials & Supplies 47,664.66 807,977.00 789,407.00 6.04% Utilities 10,349.69 ' 148,449.00 149,346.00 6.93% Insurance Costs 21,795.03 247,714.00 288,034.00 7.57% Purchased Transportation 37,220.54 426,320.00 499,250.00 7.46% Miscellaneous Expenses 5,709.64 47,170.00 44,883.00 12.72% Total Expenses 433,682.97 5,502,256.00 5,828,327.00 7.44% . Net Loss (287,091.45) (3,706,740.00) (4,005,153.00) 7.17% Local Grants 88,782.16 1,059,366.00 1,113,026.00 7.98% State Grants 73,689.00 936,570.00 1,005,736.00 7.33% Federal Grants 149,264.77 1,710,804.00 1,886,391.00 7.91% Total Subsidies 311,735.93 3,706,740.00 4,005,153.00 7.78% Net Income (loss) 24,644.48 0.00 0.00 0.00% . . . . , ' .~ :;l .., ... ... '"' ;:l .... ~ ~ ~ ::i1 ~ !5 '" '" u !:: ~ ~ '" ~ 2: !:: a .. o ~ ~ ~ ei " ... ~ ~ u '" t::I ~ '" " ... ::i1 ... ~ ~ o 2: ~ '" " g ~ ~ u o ei " ~ ~ eJ '" ... '" ... ;:l ... g ~ < ... ... '"' ... ;:l ... .... ... ~ i .... ::: '" ... ~ ~ ;:l ::i1 ~ ::: .., '" .., g ~ ... .., .., ... ::i1 ~ '"' ; g !:i! ... :>:: ~ ~ ::i1 ... ~ .., ;:l <= ~ ::l l:l '" ... ~ .., ;:l is 2: ... ~ ~ ~ ;;: ~ ~ ::l ~ S ! M ~ ~ ~ ~ :; ~ i ~ ~ ~ ~ ~ ~ ~ on :! ~ 5 ~ ~ ~ ~ ~ N ::: rt) ;..::: N ~>OMIQ~~.Na ~ ~ ~ ~ ~ ~ 5 ; r- ... '" ~ ~ ~ ~ ~ ~ ~ ~ a t i ::J ~ ~ ~ ~ ~ a !.~~.~~~.~~ : ~ ... 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'" ... .. :l: ... ... on ... 1:) <= ... ;!; ... ... ... 00 ~ ... ... <= ::l ~ s ~ ~ e :;l 3 < u .. = ~ ~ .. ~ u o-l '"' o-l ~ ~ ~ ~ ~ ~ � y : § 0 � \) r§ $ \( )| $ §§ , ); )� §- \� \� ; \� � (� 0 )� \� ) \ 5 § ) § / / \ - - ci E k k k § § p ( / § § § § ( ) § a 2 § A ) § § 2 � § a k k 2 k \ . . . ~ VARIANCE REPORT For the Period July 2003 STATISTICAL ANALYSIS Crashes oer 100.000 Miles- the number of crashes per miles decreased because of a decrease in the number of crashes per 100,000 miles traveled compared to the average. All Miles/Roadcalls-the number of all miles decreased due to an increase in the number of roadcalls compared to the average Comolaints/Ooeratina Day-percentage of complaints decreased because of an decrease in the number of complaints compared to the average. OPERATING EXPENSES All Exoenses approximated or were less than budgeted for this year. Disadvantaged Business Enterprises expenses for the current month and year to date are $0.00. 'VAllE'Y El~RO Greater Roanoke Transit Company t ,"""" j I ~~-,~~ (~~_~J r --''";;~-- 11::1 cJ~;:;l ~"~-C,"III ~~-,,'.I lIi~c===~ j-==:~i ~"~~1i I i~i . THE FOLLOWING IS FOR INFORMATIONAL PURPOSES ONLY .....) ...... .-1 -::: THERE IS NO SCHEDULED GREATER ROANOKE TRANSIT COMPANY BOARD MEETING REGARDING THIS INFORMATION ....., r- r'l'1 ~~ ... l"'r.:--I i':;'~t Co-=, c., " C.J ~-", ."t:1 ..-;( e', .t:=.. (,) U) . . PO Box 13247 · Roanoke, Virginia 24032 www.vaileymetro.com Phone 540-982-0305 Fax 540-982-2703 fe' 1<1 t.L ~\lIETRO r="~ ~~i~~~11 r~~~)ll [=:31!?j ::~J ~cc~=iU ~~==:'i ~~~~~ I ~_u;~ Greater F1oanolw Transit Company . July 31,2003 Ralph K. Smith, President and Members of the Board of Directors Greater Roanoke Transit Company Roanoke, Virginia Dear President Smith and Members of the Board: Subject: Campbell Court Lease Extension with City of Roanoke . Background: The Greater Roanoke Transit Company (GRTC) owns the Campbell Court Transportation Center located at 17-31 Campbell Avenue S.W., and leases retail and office space within the facility. GRTC currently leases 2,843 square feet of space on the third floor to the City of Roanoke for a total annual rent of $28,430.00. The City uses the space for their employee training and development center. The City is in the fourth year of a Lease Agreement dated September 1, 1999, and has one option year available to them under the terms of the original Lease Agreement. The City has indicated that they would like to exercise their final option to extend the Lease for one additional year beginning September 1, 2003, and ending August 31, 2004. GRTC is agreeable to exercising the option year available. Under the terms of the original Lease Agreement, the lease amount for option year 4 will be $10.50 per square foot, for a total annual amount of $29,851.50. Action to be taken: GRTC will enter into a one-year Lease Extension Agreement with the City of Roanoke for the 2,843 square feet of space on the third floor of the Campbell Court Transportation Center for $10.50 per square foot, for a total annual amount of $29,851.50 as referenced above, and as allowed by the original GRTC resolution approving the Lease Agreement, and GRTC's June 18, 2001, resolution. Such action will not be taken until at least five business days after the date of this letter. Should you require any additional information, or have any questions regarding the aboye referenced action, please contact me. . Respectfully submitted, /. -t'''~___ David A. Morgar General Manager c. Vice President of Operations Treasurer Secretary _______ Legal Counsel PO Box 13247 · Roanoke, Virginia 24032 www.valleymetro.com Phone 540-982-0305 Fax 540-982-2703 f) GREATER ROANOKE TRANSIT COMPANY Comparative Income Statement . For the Eleven Months Ending May 31,2003 92% OF THE YEAR IS PAST FY03 FY02 FY03 ACTUAL ACTUAL BUDGET % OF FY 03 05/31/03 06/30/2002 TOTAL BUDGET OPERATING INCOME Operating Revenue $1,163,854.60 $1,366,352.00 $1,385,923.00 83.98% Advertising Revenue 114,053.02 125,400.00 128,000.00 89.10% Non-Transportation Revenues 247,678.91 244,579.00 281 ,593.00 87.96% Total Income 1,525,586.53 1,736,331.00 1,795,516.00 84.97% OPERATING EXPENSES Labor - Hourly & Salary 2,171,501.65 2,310,395.00 2,518,955.00 86.21% Fringe Benefits 814,869.58 888,054.00 945,279.00 86.20% Services 306,483.85 310,731.00 360,392.00 85.04% Materials & Supplies 577,970.52 736,522.00 807,977.00 71.53% Utilities 141,008.20 137,790.00 148,449.00 94.99% Insurance Costs 231,138.45 171,229.00 247,714.00 93.31 % Purchased Transportation 397,669.25 392,677.00 426,320.00 93.28% Miscellaneous Expenses 37,710.97 34,586.00 47,170.00 79.95% Total Expenses 4,678,352.47 4,981,984.00 5,502,256.00 85.03% Net Loss (3,152,765.94) (3,245,653.00) (3,706,740.00) 85.05% Local Grants 935,165.41 1,022,806.00 1,059,366.00 88.28% State Grants 778,198.00 1,054,028.00 936,570.00 83.09% . Federal Grants 1,547 ,094.80 1,168,819.00 1,710,804.00 90.43% Total Subsidies 3,260,458.21 3,245,653.00 3,706,740.00 87.96% Net Income (loss) 107,692.27 . ~ . a a d ~ ~ ~ n 1O ... ~ ~ ~ ~ ~ R c;j ~ c;j ... :;: . ... t .... ... ~ ... ... tl .... .. t: ~ ... t ... II: h g ~ .. Ii: ~ . ~ ~ '" t .. .... .... ll: ... .... .... o 0 ..., ... ~ ~ 1= 1:l ~ ~ t= ~ f;! ::: r= !;l ~ ~ ~ ~ <:: z t'l ~ ~ o'l 1O ;;:: ~ g ~ ~ ~ ~ ~ ... E ~ ~ t ~ ;::j w, :: ... '" ... ~fQO~ ~ ~ \0 VI .. '" '" ~ ~ ~ ... .... ... ~ ~ ... .... ... ~ ~ - ~ ~ ~ ~ ::: e e e ~ ~ QO ~ ; ~ ~ : ~ '!g ~ ~ ....... - ~ ~ ~ .. t ~ '" ... '" .. ; >.c ~ !: 1: ~ b ~ ~ ... ~ ~ ... ~ ~ .. ... Ii: N ... ~ i ::: ... ~ ~ e '" ... .. ~ '" = t !:1 t ~ go \0 ~ ",'" - ~ ~ ~ = s ~ s ~ e Q 1: ~ ~ '" = e t! ~ ~ ~ ... ~ ~ \0 at ~ ~ ~ 1" t ! 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'-' ... ... l:l ... " ;,ii .. ~ III .... '" ~ c go .. l'l !> .. ~ ... ... '" .... n ... ~ Co 1; U. "' ~ ~ ... " ... .... ... III .. ... .. '" \iJ .... .. ... fll ... '" ~ !'> <= .. is i ~ .. :., e: ~ <:: '" ... ~ III III '" ... ~ < .., ... ... .. '^ gj !> ... .... '" .... ... ~ ... :., i ~ ~ 1O ... .. ... ... <= <:: III .. ... ~ < ... ... .. '" ;;:: !> ... .... .... .... ~ i = ill il: 86 '-' ~ t III III ~ e n == ... ... ~ '" /; !> ... .... Ii: '\.> l8 '" i;: ~ g ... ;; ... ~ ... III ... I ... ! .. .... ~ ... ~ ... '" ::: ;:! ~ ~ ~ ~ 0 ... '" ... S il 1/l .. ... ~ .. '" !> ... .... ;;:: is '!:l i ~ N 1" is ... .. ~ .... .. III '" ... ~ > ::: i:l ~ ;;:: n . .0 .... .... Q ~ ~ c:: ~ ~ t: ~ ~ 0 0 0 ~ .. '^ z ::: S ... III '" III III III ~ III 1/l ~ t: ~ l'l , . VARIANCE REPORT For the Period May 2003 STATISTICAL ANALYSIS Crashes oer 100.000 Miles- the number of crashes per miles decreased because of a decrease in the number of crashes per 100,000 miles traveled compared to the average. All Miles/Roadcalls-the number of all miles increased due to a decrease in the number of roadcalls compared to the average Complaints/Operatina Day-percentage of complaints decreased because of a decrease in the number of complaints compared to the average. OPERATING EXPENSES All Exoenses approximated or were less than budgeted for this year and include Disadvantaged Business Enterprises expenses for the current month of $0.00 and year to date total of $150.00. . . , Southwestern Virginia Transit Management company . For the Twelve Months Ending June 30, 2003 FY03 FY02 FY03 ACTUAL ACTUAL BUDGET %OFFY03 06/30/03 06/30/2002 TOTAL BUDGET OPERATING INCOME Operating Revenue $1,264,565.22 $1,366,352.00 $1,385,923.00 91.24% Advertising Revenue 121,598.02 125,400.00 128,000.00 95.00% Non-Transportation Revenues 267,639.32 244,579.00 281 ,593.00 95.04% Total Income 1,653,802.56 1,736,331.00 1,795,516.00 92.11 % OPERATING EXPENSES Labor - Hourly & Salary 2,332,756.15 2,310,395.00 2,518,955.00 92.61% Fringe Benefits 891,324.12 888,054.00 945,279.00 94.29% Services 358,534.21 310,731.00 360,392.00 99.48% Materials & Supplies 654,329.55 736,522.00 807,977.00 80.98% Utilities 151,161.87 137,790.00 148,449.00 101.83% Insurance Costs 252,933.48 171,229.00 247,714.00 102.11% Purchased Transportation 435,924.24 392,677.00 426,320.00 102.25% Miscellaneous Expenses. 41,707.01 34,586.00 47,170.00 88.42% Total Expenses 5,118,670.63 4,981,984.00 5,502,256.00 93.03% Net Loss (3,464,868.07) (3,245,653.00) (3,706,740.00) 93.47% Local Grants 1,020,012.94 1,022,806.00 1,059,366.00 96.29% State Grants 848,947.00 1,054,028.00 936,570.00 90.64% Federal Grants 1 ,690,206.83 1,168,819.00 1,710,804.00 98.80% . Total Subsidies 3,559,166.77 3,245,653.00 3,706,740.00 96.02% Net Income (loss) 94,298.70 . , . Cl ~ ~ ~ ~ ~ n 10 ... ~ ~ S ... n > ~ ~ g c;l ~ i;l ... .. ... ~ ... . ... t: .... ... t: ~ ... l:l :s: .. .... '" ... Ii: ~ e t: C ... ~ fA ~ t: .... . 0: .... .... .... .... .... .... ~ ~ == 10 1:: ~ ~ ~ g ~ ~ ~ s 5 ~ :: ~ 0 " F = _ <:: 0 '" 1;! <;; 1O <:: '" ;;:: ~ 0 F ... 1] ~ s ~ f ~ ~ ~ ~ ~ ;:: g ~ ~ ~ ~ ~ c: :3 e e ~ ~ QO l1 .... '" :=: 'D 8: ~ ~ ! .~... '" .... ~ ... ~ c S" .. e: ~ ... <= .. 1.0 ... .. t t ~ ~ ~ ~ = : i f ~ ~ Qa tM ct\ 0- ~ W 0'1 ::: ... e ~ e '"' ... .. 5: '" ~ 1- !i ~ ~ i \0 :: '" ~ ~ ~ t ... ~ ~ ~ € ~... ... S ~ ~ ~ '" '" '" ~ i ~ € i i ~ ~ ~ :g .... :g s ~ ... ~ ... ~ ~ ~ 1:: S ~ 1: ~ ~ ~ ~~z~so:~ is <:: <:: 0 e: ~ : 10 ~ ~ o ~ e: l'l 1;l ~ s "'.. .. ~ ~ ~ ~ ~~...g:~ '" '" ~ ~ t ~ <= a; .... ~ ~ =: ~ ~ _ w ~ E ; e '" .. b '" ~~~p...: ... .... ~ ~ ~ E ~ (M Cool ..... .. .;; b = c :a ~ ~ ... .. e ~ ~ ~ &l ii ... 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'"' .... 8 ~ ~ i ~ = " .. = <:: 1/l III ... ~ < = ... ... ... :: ... ;;:: .... .... i ~ e Co ~ i:l ... ~ ... = III III .. ... n == ... t ... e: :: ... g 10 g ~ ! l:: i;: ~ 10 III III ... r= ... .. ... ... .. ... ~ !:: ... Ii: ;;:: g ~ N U. '" ... ~ e ~ 1/l III > ... .., !l .... ... .. ~ ... ... ~ ::: S e ... e ~ u. 0 ... ... ~ ,p. III z l'l ii! ... .. ... el ... .. 5 .... .... f '\.> :., !!l "' = <:: = ... ... = z ,p. III .... ... l'l ... '" > ::: .., ~ ;;:: n . = .:. .... ... ~ ~ ~ <:: = .... g '" :., '" Co 0 0 I ;.0 ... .... .... .... z ::: z ,p. III III III If. " ii! ... ii! l'l .... n '" ~ . VARIANCE REPORT For the Period June 2003 STATISTICAL ANALYSIS Crashes oer 100,000 Miles- the number of crashes per miles increased because of an increase in the number of crashes per 100,000 miles traveled compared to the average. All MileslRoadcalls-the number of all miles decreased due to an increase in the number of roadcalls compared to the average Complaints/Ooeratina Day-oercentage of complaints increased because of an increase in the nUmber of complaints compared to the average. OPERATING EXPENSES All Exoenses approximated or were less than budgeted for this year and include Disadvantaged Business Enterprises expenses for the current month of $0.00 and year to date total of $150.00. . . -, GREATER ROANOKE TRANSIT COMPANY \ BOARD OF DIRECTORS January 16, 2004 Ralph K. Smith, President William D. Bestpitch M. Rupert Cutler Alfred T. Dowe, Jr. Beverly T. Fitzpatrick, Jr. C. Nelson Harris Linda F. Wyatt Dear President Smith and Members of the Board: There will be a special meeting of the Board of Directors of the Greater Roanoke Transit Com~any on Tuesday, January 20,2004, at 1 :30 p.m., in the City Council Chamber, fourth floor, Noel C. Taylor MuniCipal Building, 215 Church Avenue, S. W., City of Roanoke, Virginia: ~I~ jlL Mary F. Parker Secretary MFP:sm pc: Darlene L. Burcham, Vice President of Operations, GRTC William M. Hackworth, General Counsel, GRTC Jesse A. Hall, Treasurer, GRTC Gary E. Tegenkamp, Assistant General Counsel, GRTC David A. Morgan, General Manager, Valley Metro, P. O. Box 13247, Roanoke, Virginia 24032 H:\GRTC.04\MEETING NOTICE,QOC , \ , \ , GREATER ROANOKE TRANSIT COMPANY BOARD OF DIRECTORS January 20, 2004 1 :30 P.M. COUNCIL CHAMBER AGENDA 1. Call to Order. 2. Roll Call. 3. Approval of Minutes: Special meeting held on June 16, 2003. 4. Reports of Officers: a. General Manager: 1. Management Letter dated January 20, 2004. 2. Financial and Operating Reports for the months of August, September, October, November and December 2003. " 3. Authorization to file applications requesting the maximum " operating assistance from the Federal Transit Administration and the Virginia Department of Rail and Public Transportation for fiscal year 2004-05. \ \ 4. Recommendation for appointment of a Budget Review Committee for fiscal year 2004-05. 5. President: a. Recommendation by the President that the Annual Meeting ofthe GRTC Stockholders will be held on Monday, June 21, 2004, at 1 :30 p.m., in the City Council Chamber. 1 ~ 6. Vice-President of Operations: a. Recommendation to execute of a contract with First Transit, Inc., for Transit Management and Operation Services. 7. Other Business. 8. Adjournment. 2 VALLEY METRO Greater Roanoke transit Company ~"~' o ,. ,~ r ;S~! 1 ~''''' ~-~~BB III 1111I .11 IlIii . THE FOLLOWING IS FOR INFORMATIONAL PURPOSES ONLY . No Board action is required at this meeting in regards to this report. ' . l"'. ,., PO Box 13247. Roanoke, Virginia 24032 www.valleymetro.com Phone 540-982-0305 Fax 540-982-2703 VALLEY METRO Greater Roanoke Transit Company ~ ~~ ~'~"; 1 i'"'' ' 0' '0 = = ~ ~ ~~BB II II II III III II .--.. Greater Roanoke Transit Company Board of Directors Meeting January 20, 2004 Ralph K. Smith, President and Members of the Board of Directors Roanoke, Virginia Dear President Smith and Members of the Board: Subject: Campbell Court Lease with ICG Telecom Group, Inc. . Background: The Greater Roanoke Transit Company (GRTC) owns the Campbell Court Transportation Center located at 17-31 Campbell Avenue S.W., and leases office space within the facility. GRTC currently leases 409 square feet of space on the second floor at 31-E Campbell Avenue, S.W. to ICG Telecom Group, Inc. formerly ICG NetAhead, Inc.(ICG), under a three (3) year lease which expired on August 13, 2003, but which has continued on a month to month basis due to the fact that the tenant was delayed moving its equipment. ICG uses the space to operate a telecommunication switching and modem colocation site. The current lease rate is $12.75 per square foot. ICG contacted GRTC and indicated that due to a change in their business they wished to remain in the leased space for an additional year. After negotiations with ICG Telecom, Inc., and proper review by GRTC's staff, GRTC and ICG have agreed to a one (1) year lease, with a one (1) one-year extension upon mutual agreement of the parties, beginning on February 1, 2004, under the terms set forth below: Option year one $ 14.00/sq. ft. X 409 sq. ft. = $5,419.25/year $5,726.00/year Year one $ 13.25/sq. ft. X 409 sq. ft. = . PO Box 13247' Roanoke, Virginia 24032 www.valleymetro.com Phone 540-982-0305 Fax 540-982-2703 ~ . . . Ralph K Smith, President and Members of the Board of Directors Campbell Court Lease January 20, 2004 Page 2 Action to be taken: GRTC will execute a one-year Lease Agreement with ICG Telecom Group, Inc. effective February 1, 2004, as summarized above and in a form approved by Legal Counsel. In accordance with the language in the Board's June 18, 2001 Resolution, such action will not be taken until at least five business days after the date of this letter. Should you require any additional information, or have any questions regarding the above referenced action, please contact me. Respectfully submitted, ~-.:.p ~--- David A. Morgan General Manager DAM/ch c. Vice President of Operations Treasurer Secretary Legal Counsel .:',:,;, .~. ,_.4~ "," ,,' , .~' ..:.< ' ,(; ,'-;~};; ~'~..::. B""'" .. ~ r=""'; 1 m ;:.10' '01100 001 fo 01 [0 at ~ . .. .. .. . '. .:->:\_~.~,'~'~ - ~:, , . VALLEY METRO Greater Roanoke Transit Company P.O. Box 13247 Roanoke, Va. 24032 540-982-0305 THE FOLLOWING IS FOR INFORMATIONAL PURPOSES ONLY . THERE IS NO SCHEDULED GREATER ROANOKE TRANSIT COMPANY BOARD MEETING REGARDING THIS INFORMATION ;'- ::-'T~~'~)j~Jd 1. 1. H:J-~ 17(~ ~ "::-~~~l:) ).. t r.:i . ,., .~ .....t " ".)" . ';",,:,;:; ,::::,;:::<;;,:::::';,~:- ~ ~ BiB: .. . . .. , . .. .. ~I~ .'" " .," ._....'.t \ ..' .". ~ .... -:'.' .~. ' "." '".....,.,<<;; ,".:.;,>;:,;,':~- February 12, 2004 VALLEY METRO Greater Roanoke Transit Company P,O. Box 13247 Roanoke, Va. 24032 540-982-0305 Ralph K. Smith, President and Members of the Board of Directors Greater Roanoke Transit Company Roanoke, Virginia Dear President Smith and Members of the Board: Subject: Contract Extension Agreement with Unified Human Services Transportation Systems, Inc., d/b/a RADAR Background: . The Greater Roanoke Transit Company (GRTC) is required under the Americans with Disabilities Act to provide curb to curb transportation services to indiYiduals with disabilities that is comparable to the level of service provided to individuals without disabilities who use GRTC's fixed route transit system. To comply with this requirement, GRTC has established Specialized Transit Arranged Rides (STAR) service. GRTC currently contracts with Unified Human Services Transportation Systems, Inc., d/b/a (RADAR) to proYide the above referenced STAR service, and provides four para-transit yehicles, which RADAR operates, to assist with the service. The STAR service currently provides approximately 2,935 trips per month, or about 35,225 trips per year. An increase is expected for next year. On March 1, 2001, GRTC entered into a three-year contract with RADAR for Management and Operations of STAR Complementary Para-transit Services. The Contract also allowed for up to a two-year extension, exercisable at the sole option of GRTC. Under the terms of the original Contract, GRTC pald RADAR $12.75 per trip the first year, $13.32 per trip the second year and currently pays $13.85 per trip for the above referenced services. The compensation rate for the first option year has been negotiated and adjusted upon mutual agreement of the parties as set forth below and allowed under the original terms of the Contract. In December 2003, GRTC notified RADAR that it was agreeable to exercising the first option year available under the terms of the original Contract at the agreed rate of $14.05 per trip. Additionally, GRTC will provide RADAR with $15,000.00 in automotive parts, that are to be used in servicing the para-transit vehicles owned by GRTC and operated by RADAR in providing GRTC's STAR service. The $15,000.00 is capital funding GRTC receives from the Federal Transit Administration. This allows RADAR to offer a lower cost per trip cost to GRTC, as their operating and maintenance costs are lower. . . . . ~, Ralph K. Smith, President and Members of the Board of Directors Contract Extension Agreement with Unified Human Services Transportation Systems, Inc. February 12, 2004 Page 2 Action to be taken: GRTC will enter into a one-year Contract Extension Agreement with RADAR for Management and Operations of STAR Complementary Para-transit Services. The amount of compensation will be $14.05 per trip, and GRTC providing $15,000.00 in automotiye parts to RADAR that are to be used in servicing GRTC's vehicles that are operated by RADAR. The Contract extension is allowed by the original GRTC Resolution adopted on February 20, 2001, approving the original Contract Agreement. Such action will not be taken until at least five business days after the date of this letter. I have attached a copy of the Resolution adopted by the Board of Directors on February 20, 2001, and a copy of the proposed Contract Extension Agreement for your review. Should you require any additional information, or have any questions regarding the above referenced action, please contact me. Respectfully submitted, ~~--- David A. Morgan General Manager DAM/ch c. Vice President of Operations Treasurer Secretary Legal Counsel <, 1/ .K~ . 2-1,-04;10:35AM; ;::>4U 00,,:) BOARD OF DIRECTORS OF THEGREA TER ROANOKE TRANSIT COMPANY A RESOLUTION ACCEPTING THE PROPOSAL SUBMITTED BY UNIFIED HUMAN SERVICESTRANSPORTATION SYSTEMS, INC., d/b/a RADAR, TO PROVIDE STAR COMPLEMENTARY PARATRANSIT SERVICES TO THE GREATER ROANOKE TRANSIT COMPANY UPON CERTAIN TERMS AND CONDITIONS AND AWARDING A CONTRACT THEREFORE; AND AUTHORIZING GRTC's GENERAL MANAGER TO EXECUTE THE REQUISITE CONTRACT FOR SUCH SERVICES. BE IT RESOLVED by the Board of Directors of the Greater Roanoke Transit Company as follows: 1. The proposal of the Unified Human Services Transportation Systems, Inc., d/b/a RADAR to provide Management and Operations of STAR Complementary Paratransit Services to the Greater Roanoke Transit Company for three years, with an . option for GRTC, in its discretion, to extend the contract for up to two additional years, 'as more particularly set forth in the General Manager's report dated February 20, 2001, to this Board, such proposal being in full compliance with GRTC's specifications made therefore and as provided in the contract documents offered the offeror, which proposal is on file in GRTC's offices, be and is hereby ACCEPTED. . 2. The General Manager is hereby authorized, on behalf of GRTC, to execute ~ the requisite contract with the successful offeror; based on its proposal made therefor and GRTC's specifications made therefor, the contract to be in such form as is approved by the General Counsel. ATTEST: . 0P~'S~:I~ .,.-, I . '. . EXTENSION NO.1 TO CONTRACT FOR MANAGEMENT AND OPERATIONS OF STAR COMPLEMENTARY PARA TRANSIT SERVICES This Extension No. 1 to Contract for Management and Operations of STAR Complementary Paratransit Services (Extension No.1) is dated February 23, 2004, by and between Unified Human Services Transportation Systems, Inc., d/b/a RADAR, hereinafter referred to as the "Contractor", and the Greater Roanoke Transit Company, hereinafter referred to as "GRTC". WITNESSETH: WHEREAS, Contractor and GRTC entered into a Contract for Management and Operations of STAR Complementary Paratransit Services dated March 1,2001, which provided that Contractor would provide Specialized Transit Arranged Rides (STAR) Complementary Paratransit Services in accordance with the Contract documents as contained in the Request for Proposal (RFP) for a period of three years, from March 1,2001 until February 29,2004, and that such contract term is subject to being extended in the sole discretion of GRTC for a up to two successive periods of one year each upon the terms and conditions set forth in the Contract, except that the amount of compensation due the Contractor may be adjusted upon mutual agreement of the parties (hereafter referred to as "Contract"); . WHEREAS, GRTC has elected to extend the Contract for a period of one year, from March 1, 2004 through February 28, 2005, and the Contractor and GRTC have agreed to the amount of compensation that will be due to the Contractor for such extension period. ,NOW, THEREFORE, for and in consideration of the mutual promises contained in the original contract and this Extension No.1, the parties agree as follows: SECTION 1. EXTENSION OF CONTRACT. Pursuant to Section 3 of the Contract between the parties, such Contract is hereby extended foran additional period of one year, from March 1, 2004 through February 28,2005, at which time it shall terminate, unless sooner terminated pursuant to the terms of the Contract or by law, or unless extended as set forth in Section 3(c) of the Contract. SECTIONS 2. MODIFICATION OF COMPENSATION. . The compensation due the Contractor for providing the services called for by the Contract shall continue under the terms of Section 4 of the Contract, except that the rate for Extension NO.1 for the period of March 1, 2004 through February 28,2005, will be at the rate of $14.05 per trip. Furthermore, Contractor acknowledges that GRTC currently provides Contractor with four vehicles owned by GRTC, but operated by Contractor to be used in providing GRTC STAR service and that such vehicles are provided by (3RTC on a voluntary basis without any requirement that GRTC provide any specific number of vehicles to Contractor. Contractor has further agreed to be fully responsible for any damages to any such vehicles and \\Nt40sbs\CHoldcen\RADAR Contract Extension No. l.doc 1 . . . , for the repairs and operating costs of any such vehicles and for any damages or claims arising out of the operation of such vehicles. However, GRTC has agreed that GRTC will provide Contractor with automotive parts up to a total value of $15,000 to be used by Contractor in servicing the vehicles owned by GRTC and provided to Contractor for Contractor's operation and providing GRTC STAR service. Contractor further agrees that Contractor will be solely responsible for the maintenance and operation of all GRTC vehicles in Contractor's possession and that Contractor will keep insurance on all such vehicles in a sufficient amount to protect GRTC, Southwestern Virginia Transit Management Company, Inc., and First Transit, Inc., and their officers, agents, and employees, and they will have those entities added as additional insureds on such policies and that Contractor will also comply with all insurance requirements and other requirements of the original Contract. Contractor and GRTC further acknowledge and agree that Contractor is acting as an independent contractor in the performance of the services called for by the Contract and as set forth in the Contract. SECTION 3. CONTINUATION OF TERMS AND CONDITIONS. All of the terms and conditions of the original Contract dated March 1, 2001, between the parties shall continue in full force and effect and the above terms and conditions contained in this Extension No. 1 supplement the terms and conditions ofthe original Contract. IN WITNESS WHEREOF, the parties hereto have executed this Extension NO.1 by their authorized representatives. GREATER ROANOKE TRANSIT COMPANY UNIFIED HUMAN SERVICES TRANSPORTATION SYSTEMS" INC. By: David A. Morgan, General Manager By: President Printed Name and Title ATTEST: ATTEST: Secretary Secretary SEAL Approved as to Form: Approved as to Execution: GRTC General Counsel GRTC General Counsel \\Nt40sbs\CHoldren\RADAR Contract Extension No. l.doc 2 VALLEY METRO Greater Roanoke Transit Company ~.;- :J ~ BTB r.1l Ii. II II ~Ii B . THE FOLLOWING IS FOR INFORMATIONAL PURPOSES ONL Y . ~ THERE IS NO SCHEDULED GREATER ROANOKE TRANSIT COMPANY BOARD MEETING REGARDING THIS INFORMATION . PO Box 13247' Roanoke, Virginia 24032 www.valleymetro.com Phone 540-982-0305 Fax 540-982-2703 VALLEY METRO Greater Roanoke Transit Company ~"'''''' "(l!5I1Af\r;r; L..o .f! ~ ';';;;;;iJ bd ~ r-J~IJ ~c;;;JJ~J~~ II iii III III lil~1I II II . February 2, 2004 Ralph K. Smith, President and Members of the Board of Directors Greater Roanoke Transit Company Roanoke, Virginia Re: Update On The Roanoke and Blacksburg Commuter Bus Service Dear President Smith and Members of the Board: . As the Board will recall from previous communications, the City of Roanoke and key economic development organizations have determined that nurturing the synergistic relationship between the Roanoke Valley, Virginia Tech, and the New River Valley is of paramount importance to the region as a whole. It has been determined that one of the initial steps towards this goal is to develop improved transportation methods between the two regions. Additionally, as you are aware from the Management Letter dated January 20,2004, GRTC has received approval from the Town of Blacks burg T own Council to operate this service. Work on the project continues. Funding for the vehicles has been secured, and they have been ordered. A tentative route and time schedule have been developed and is attached to this letter for your review. GRTC has added an additional page to its web site (www.valleymetro.com). which announces the proposed service, lists the locations to be served, and gives telephone numbers to contact for additional information. The next step in the process is to address a name for the service that projects a positive image, and that would be easily recognizable and marketable. In coordination with the City of Roanoke numerous ideas were considered. It was determined that one of the most recognizable projects in the two localities was the Smart Road. In order to capitalize on that awareness, the name Smart Way will be used to identify the service and in all marketing efforts. . PO Box 13247. Roanoke, Virginia 24032 www.valleymetro.com Phone 540-982-0305 Fax 540-982-2703 , . . . Board of Directors February 2,2004 Page 2 GRTC will continue moving forward with the project, and is anticipating initiating this new service this summer. Should you have any questions regarding this exciting new service, please don't hesitate to contact me. Sincerely, ;A -<.,~,,- David A. 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SEND TO: STATE CORPORATION COMMISSION CLERK'S OFFICE P,O, BOX 85022 RICHMOND, VA 23261-5022 COMMONWEALTH OF VIRGINIA - STATE CORPORATION COMMISSION NOTICE OF ASSESSMENT OF ANNUAL REGISTRATION FEE CITY CLERK 'ff3 t1AY 19 Pti05e2 Pursuantto 9913.1-775 and 13.1-936 ofthe Code of Virginia, each assessed corporation shall pay the annual registration fee required by law on or before the corporation's annual report due date determined in accordance with 9 13.1-775 (Stock Corporations) or 9 13.1-936 (Nonstock Corporations) of each year. Payment is due July 31 , 2003, and must be received at the Commi~ion by this date to avoid imposition ofthe statutory penalty. Postmarks cannot be considered. *****************AUTOCR**C-002 C 21 P 1 1..1.1.1..111......11...11...11.1.1....111...11.1..1.1..11...1 GREATER ROANOKE TRANSIT COMPANY WILLIAM M HACKWORTH 464 MUNICIPAL BUILDING 215 CHURCH AVE SW ROANOKE, VA 24011 (804) 371-9733 OR TOLL-FREE IN VIRGINIA 1-866-722-2551 I YOUR FILE COpy ~ CORPORATE 10. 0153745-5 2003 PLEASE NOTE THAT FAILURE TO PAY ON OR BEFORE THE DUE DATE WILL RESULT IN THE IMPOSITION OF A LATE PAYMENT PENALTY OF 10% OR $10.00, WHICHEVER IS GREATER, IN ADDITION TO THE ASSESSMENT FAILURE TO PAY BEFORE THE LAST DAY OF THE FOURTH MONTH IMMEDIATELY FOLLOWING THE DUE DATE WILL RESULT IN THE CORPORA TION BEING AUTOMATICALLY TERMINATED (DOMESTIC CORPORATIONS) OR HAVING ITS CERTIFICATE OF AUTHORITY AUTOMATICALLY REVOKED (FOREIGN CORPORATIONS). ,2041040153745503000100002 n~~:>~h_Dq'-'"."Qn+ ""......+i...e- to.l~--Ih;c; P""!rfnr2tiol1 MAKE CHECKS PAYABLE TO: TREASURER OF VIRGINIA PLEASE DO NOT SEND CASH REGISTRATION FEE $ 100.00 PRIOR YEARS BALANCE $ .00 PENALTY AFTER 07/31/03 $ . TOTAL AMOUNT DUE $ 100.00 VALLE~ METRO GREATER ROANOKE TRANSIT COMPANY I SOUTHWESTERN VIRGINIA TRANSIT MANAGEMENT COMPANY, INC. 4~b4::> <, - '< VALLEY METRO' , . GREATER ROANOKE TRANSIT COMPANY SOlirHWESTERN VIRGINIA TRANSIT MANAGEMENT COMPANY, INC. P.O. BOX 13247 ROANOKE; VA 24032 540-982-0305 'f ','NATIONAL BANK OF COMMERCE. . flQANOKE: VIRGINIA 68-7395/2514 ' 43645' , . . , , ,," .... .VOIDAFT~R90DAYS, . ."....;W"~' '-==1'.... 0' . ,.,<'. , "J" _ .- . " , '-"; . . , ~. 'fr< .. -! ' . ~;. -- -- ~:.. -:-~-' --:-------:-'--~ 6/2/2qp3 DATE PAY One Hundred DoiiarsAnd'OO Cents TO THE .ORDER State CorporatioIiCornmission OF " ..: 1110 ~ ~ b~Snl .cl: '2 5 ~ ~.? ~ Ii 5 21:?B Ii ,20 1i~1I' VALLEY METRO GREATER ROANOKE TRANSIT COMPANY I SOUTHWESTERN VIRGINIA TRANSIT MANAGEMENT COMPANY, INC. 1,_;' WI II ",.' ~~,!J,M!IUn"jl:I::l:" 'r:l!i,e,~!!:"u~"l;y(:.:};;;;,'q;.:.:.y'.,;.""(:::'">""'?,:I , ' " ", ;.Y ," .' '1IIIII;Illi!o{.~~I~_'j;j:lll::ll:'I=~" 'I I", , . ;',':: 'R~Gi~Tt'rrgijlF~;i, "9,3t'6'/;Hd03::\'~:' .$'ioo. ' ;' '/,'$'166:.00; ':,;;;('~$O~O~: :;,':,;,0~9'o:,'~.: 1< .,^'. ." ,:.,." :',. ; ,0,'':, ,.".. J:.:-, ';": ~,.-. i~"" ", ;~"',-~:: .,<;i, .,..<i:';'<~"" II : ,~': ;','~\: ~ -, ;-UF;: . i I I I 43645 ;~~\~':,VENDOR"i.iJ:.,t~~ :(:;:J'ciUR VOUCHER ~UMBEi:;",."1 ,?..(,L:fiVOUCiiEI(Nl.lIilifjEfi':..i"~'::::DA'i~ ;...~; . ,i~'" <AMOUNT.:' ~. .:', AMOUNT PAID : ~ ' . ~ :/.~::J<.: 'f; ~"":;;,'-';>.:'~ .: . . . .,',: .~ ". :'t"k" . '. ~ " ',' :';< :', , i I I 'I I 'j ',.: ;, ! l~.__._..~.w~_.___~_~'_~'_'_"___ ...-.--....--, ..,' ". L-,-------~$-1M-rOO..-~-_..::..---_$J~~~~~--...:.....~TM-'--_.:.$01~1).~ i , ' I $.l.o.D ...M.-1 COMMENT . . JfV~ COMMONWEALTH OF VIRGINIA - STATE CORPORATION COMMISSION NOTICE OF ASSESSMENT OF ANNUAL REGISTRATION FEE . CITY CLERK '(1] t"JAY 19 F'i10522 Pursuantto 9913.1-775 and 13.1-936 ofthe Code of Virginia, each assessed corporation shall pay the annual registration fee required by law on or before the corporation's annual report due date determined in accordance with 913.1-775 (Stock Corporations) or 913.1-936 (Nonstock Corporations) of each year. Payment is due July 31, 2003, and must be received at the Commission by this date to avoid imposition of the statutory penalty. Postmarks cannot be considered. *****************AUTOCR**C-002 C 21 P 1 1..1.1.1..111""1.11...11"111.1.1....111'1111.1..1.1..11'111 GREATER ROANOKE TRANSIT COMPANY WILLIAM M HACKWORTH 464 MUNICIPAL BUILDING 215 CHURCH AVE SW ROANOKE, VA 24011 SEND TO: STATE CORPORATION COMMISSION CLERK'S OFFICE P,O, BOX 85022 RICHMOND, VA 23261-5022 (804) 371-9733 OR TOLL-FREE IN VIRGINIA 1-866-722-2551 CORPORATE ID. I YOUR FILE COpy ~ 0153745-5 2003 PLEASE NOTE THAT FAILURE TO PAY ON OR BEFORE THE DUE DATE WILL RESULT IN THE IMPOSITION OF A LATE PAYMENT PENALTY OF 10% OR $10.00, WHICHEVER IS GREATER, IN ADDITION TO THE ASSESSMENT, FAILURE TO PAY BEFORE THE LAST DAY OF THE FOURTH MONTH IMMEDIATELY FOLLOWING THE DUE DATE WILL RESULT IN THE CORPORATION BEING AUTOMA TICALL Y TERMINATED (DOMESTIC CORPORATIONS) OR HAVING ITS CERTIFICATE OF AUTHORITY AUTOMATICALLY REVOKED (FOREIGN CORPORATIONS). 2041040153745503000100002 Detach Payment Notice Along This Perforation COMMONWEALTH OF VIRGINIA - STATE CORPORATION COMMISSION NOTICE OF ASSESSMENT OF REGISTRATION FEE CORPORATE 10. 0153745-5 2003 RETURN THIS NOTICE AND INCLUDE YOUR CORPORATE 10. NO. ON YOUR CHECK GREATER ROANOKE TRANSIT COMPANY WILLIAM M HACKWORTH 464 MUNICIPAL BUILDING 215 CHURCH AVE SW ROANOKE, VA 24011 DO NOT INCLUDE ANY OTHER DOCUMENTS OR CORRESPONDENCE WITH YOUR PAYMENT AND THIS NOTICE PLEASE NOTE THAT FAILURE TO PAY ON OR BEFORE THE DUE DATE WILL RESULT IN THE iMPOSITION OF A LATE PAYMENT PENALTY OF 10% OR $10,00, WHICHEVER IS GREATER, IN ADDITION TO THE ASSESSMENT. FAILURE TO PAY BEFORE THE LAST DAY OF THE FOURTH MONTH IMMEDIATELY FOLLOWING THE DUE DATE WILL RESULT IN THE CORPORATION BEING AUTOMA TICALL Y TERMINATED (DOMESTIC CORPORATIONS) OR HAVING iTS CERTIFICATE OF AUTHORITY AUTOMATICALLY REVOKED (FOREIGN CORPORATiONS), 2041040153745503000100002 MAKE CHECKS PAYABLE TO: TREASURER OF VIRGINIA PLEASE DO NOT SEND CASH REGISTRATION FEE $ 100.00 PRIOR YEARS BALANCE $ .00 . PENALTY AFTER 07/31/03 $ . TOTAL AMOUNT DUE $ 100.00 MAKE CHECKS PAYABLE TO: TREASURER OF VIRGINIA PLEASE DO NOT SEND CASH SEND TO: STATE CORPORATION COMMISSION CLERK'S OFFICE P,O, BOX 85022 RICHMOND, VA 23261-5022 (804) 371-9733 OR TOll-FREE IN VIRGINIA 1-866-722-2551 REGISTRATION FEE $ 100.00 PRIOR YEARS BALANCE $ .00 PENALTY AFTER 07/31/03 $ TOTAL AMOUNT DUE $ 100.00 A ?,rv::. 2003 ANNUAL REPORT COMMONWEALTH OF VIRGINIA STATE CORPORATION COMMISSION ~- ,fie: I111I1I11111111111111111111111111111111111111111111111I111I111111 CD CORPORATION NAME: GREATER ROANOKE TRANSIT COMPANY DUE DATE: 07 / 3 1 /03 CORPORATEID: 0153745-5 Q STOCK INFORMATION: CD VA REGISTERED AGENT NAME AND OFFICE ADDRESS: ATTY. WILLIAM M HACKWORTH 464 MUNICIPAL BUILDING 215 CHURCH AVE SW ROANOKE, VA 2401,1 CD CITY OR COUNTY OF VA REGISTERED OFFICE: 217-ROANOKE CITY CLASS COMMON AUTHORIZED 5 o STATE OR COUNTRY OF INCORPORATION: VA-VIRGINIA DO NOT ATTEMPT TO ALTER THE INFORMATION ABOVE. Carefully read the attached instruction sheet. Type or print in black on~ If item@isblankorincorrect,youmustaddorchangetheP. rincipal office address where indicated. If item \.?) is blank. or incorrect, you must add or change the director and officer information where indicated. @ PRINCIPAL OFFICE ADDRESS: [X] Mark this box if address shown below is correct If address is blank or incorrect, add or correct below. ADDRESS: 464 MUNICIPAL BLD 215 CHURCH AVE S W ADDRESS: CITY/ST/ZIP: ROANOKE, VA 24011 CITY/ST/ZIP: (j) DIRECTORS AND PRINCIPAL OFFICERS: All directors and principal officers must be listed, An individual may be designated as both a director and an officer. Mark appropriate box unless area below is blank: ~ Information is correct 0 Information is incorrect If information at lower left is incorrect or blank, please mark appropriate box o Delete Information and enter information below: D Correction 0 Addition D Replacement NAME: OFFICER []I DIRECTOR[8] RALPH K SMITH PRESIDENT 1801 PROSPECT ROAD SE OFFICERD DIRECTOR D NAME: TITLE: TITLE: ADDRESS: CITY/ST/ZIP: ROANOKE, VA 24014 ADDRESS: CITY/ST/ZIP: THAT THE INF~ATION CONTAINED IN THIS REPORT IS ACCURATE AND COMPLETE. ,1f' ~ Mary F. Parker, Secretary June 19, 200~ SIGN URE OF DIRECTOR/OFFICER PRINTED NAME AND CORPORATE TITLE DATE ISTED IN THIS REPORT It is a Class 1 misdemeanor for any person to sign a document he knows is false in any material respect with intent that the document be delivered to the Commission for filing, B70G .~~ 2003 ANNUAL REPORT CONTINUED \ . , DIRECTORS AND PRINCIPAL OFFICERS (continued): DUE DATE: CORPORATE ID: 07/31/03 0153745-5 All directors and principal officers must be listed, An individual may be designated as both a director and an officer. Mark appropriate box unless area below is blank: ~Information is correct 0 Information is incorrect If information at lower left is incorrect or blank. please mark appropriate box o Delete Information and enter i.nformation below: 0 Correction 0 Addition 0 Reolacement OFFICER Ii] DIRECTOR 0 NAME: JESSE A HALL TITLE: TREASURER ADDRESS: 2807 GARDEN CITY BLVD SE UNIT 202 CITY/ST/ZIP: ROANOKE, VA 24014 OFFICER 0 DIRECTORD NAME: TITLE: ADDRESS: CITY/ST/ZIP: Mark appropriate box unless area below is blank: Glnformation is correct 0 Information is incorrect If information at lower left is incorrect or blank, please mark appropriate box o Delete Information and enter information below: Dcorrection DAddition 0 Reolacement OFFICER IXJDIRECTORD NAME: MARY F PARKER TITLE: SECRETARY ADDRESS: 2457 WESTMONT ST NW CITY/ST/ZIP: ROANOKE, VA 24012 Mark appropriate box unless area below is blank: [}Information is correct 0 Information is incorrect . o Delete Information NAME: TITLE: OFFICER 0 DIRECTOR [K] ALFRED T DOWE JR DIRECTOR ADDRESS: 2711 KIRKLAND DRIVE NW CITY/ST/ZIP: ROANOKE, VA 24017 OFFICER D DIRECTORD NAME: TITLE: ADDRESS: CITY/ST/ZIP: If information at lower left is incorrect or blank. please mark appropriate box and enter information below: 0 Correction 0 Addition 0 Reolacement OFFICER D DIRECTORD NAME: TITLE: ADDRESS: CITY/ST/ZIP: Mark appropriate box unless area below is blank: Q Information is correct 0 Information is incorrect If information at lower left is incorrect or blank, please mark appropriate box o Delete Information ::Inri AntAr infnrm::.tinn hAlnw. 0 (;:nrrAr.tinn 0 Arlrlitinn 0 RAnl::lr.p.mRnt OFFICER 0 DIRECTOR [K] NAME: C NELSON HARRIS TITLE: D I RECTOR ADDRESS: 3020 SPRI NG ROAD SW CITY/ST/ZIP: ROANOKE, VA 24015 OFFICER D DIRECTORD NAME: TITLE: ADDRESS: CITY/ST/ZIP: C706 .;1.1 ,. 2003 ANNUAL REPORT CONTINUED DUE DATE: 07/31/03 CORPORATE ID: 0153745-5 [;JNO CHANGE o REMOVE o ADDITIONS o CHANGES OFFICER 0 DIRECTOR IXl NAME: William D. Bestpitch TITLE: Council Member ADDRESS: 381 Washington Avenue, S. W. CITY/ST/ZIP: Roanoke, Virginia 24016 oNO CHANGE ~ REMOVE ~ ADDITIONS o CHANGES OFFICER 0 DIRECTOR 0 OFFICER 0 DIRECTORfJ NAME: William H. Carder NAME: Beverly T. Fitzpatrick, Jr. TITLE: Director TITLE: Director ADDRESS: 2141 Westover Avenue, S. W. ADDRESS: 10 - 27th Street, S. E. CITY/ST/ZIP: Roanoke, Virginia 24015 CITY/ST/ZIP: Roanoke, Virginia 24014 DNO CHANGE o REMOVE o ADDITIONS ~ CHANGES OFFICER 0 DIRECTOR ~ NAME: Linda F. Wyatt TITLE: Director ADDRESS: 2543 Round Top Road, N. W. 3803 Stratford Park Drive, S. w. CITY/ST/ZIP: Roanoke, Virginia 24012 Apartment One Roanoke, Virginia 24018 [iJNO CHANGE o REMOVE o ADDITIONS o CHANGES OFFICER 0 DIRECTOR 0 NAME: M. Rupert Cutler TITLE: Director ADDRESS: 2865 Jefferson Street, S. E. CITY/ST/ZIP: Roanoke, Virginia 24014 N:\cksm1\GRTC.02\GRTC.Annual Report.wpd ~, ", Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to-wit: I, Jesse A. Hall, do solemnly swear (or affirm) that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as Treasurer of the Greater Roanoke Transit Company, for a term of one year from June 21, 2004, and until my successor has been duly appointed and qualified, according to the best of my ability (So help me God). ~ 4. NJfl Subscribed and sworn to before me this ~ day of ~ 2004. BRENDA L. HAMILTON, CLERK OF THE CIRCUIT COURT BY 7-.-11 , \ , DEPUTY CLERK " i . '::~;. .t" EW1\grtc 04\June 21 04 correspondence.wpd ~ Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to-wit: I, George C. Snead, Jr., do solemnly swear (or affirm) that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as Assistant Vice-President of Operations of the Greater Roanoke Transit Company, for a term of one year from June 21, 2004, and until my successor has been duly appointed and qualified, according to the best of my ability (So help me God). f::,p~ c'~,~:f,- / v Subscribed and s~orn to before me this Pday of W004. BRENDA L. HAMILTON, CLERK OF THE CIRCUIT COURT BY , DEPUTY CLERK EW1\grtc 04\June 21 04 correspondence,wpd ~, CITY CLERK '(15 .JAl\j 1:3 ANll:19 Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to-wit: I, Stephanie M. Moon, do solemnly swear (or affirm) that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as Assistant Secretary of the Greater Roanoke Transit Company, for a term of one year from June 21, 2004, and until my successor has been duly appointed and qualified, according to the best of my ability (So help me God). ~-~/rn-~. ov-rJ L- Subscribed and sworn to before me this J:3L day of ~~t~ 2001 .s BRENDA L. HAMILTON, CLERK OF THE CIRCUIT COURT By<1?JJ,~C- C~I\J , DEPUTY CLERK EW1\grtc 04\June 21 04 correspondence.wpd .'~ , I GREATER ROANOKE TRANSIT COMPANY BOARD OF DIRECTORS June 25, 2004 David A. Morgan, General Manager Valley Metro P. O. Box 13247 Roanoke,'Virginia 24032 Dear Mr. Morgan: A report of the Budget Review Committee recommending approval of the fiscal year 2004-2005 operating budget, was before the Board of Directors of the Greater Roanoke Transit Company at a special meeting which was held on Monday, June 21, 2004. On motion, duly seconded and adopted, the Board of Directors concurred in the recommendation. S7\Y~JP~ Mary F. Parker Secretary MFP:mh Enclosure pc: Darlene L. Burcham, Vice-President of Operations, GRTC Jesse A. Hall, Treasurer, GRTC EW1\grtc 04\June 21 04.correspondence.wpd " '-J ' Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to-wit: I, Mary F. Parker, do solemnly swear (or affirm) that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as Secretary of the Greater Roanoke Transit Company, for a term of one year from June 21, 2004, and until my successor has been duly appointed and qualified, according to the best of my ability (So help me God). I\~ -1. ~_ Subscribed and sworn to before me this I&'/f; day 97-- 2004. BRENDA L. HAMILTON, CLERK OF THE CIRCUIT COURT B , DEPUTY CLERK EW1\grtc 04\June 21 04 correspondence.wpd fJ ~ GREATER ROANOKE TRANSIT COMPANY BOARD OF DIRECTORS June 25,2004 Stephanie M. Moon Assistant Secretary Greater Roanoke Transit Company Roanoke, Virginia Dear Ms. Moon: At a special meeting of the Board of Directors of the Greater Roanoke Transit Company which was held on Monday, June 21, 2004, you were reappointed as Assistant Secretary of the Greater Roanoke Transit Company, for a term of one year from the date of your reappointment and until your successor has been duly appointed and qualified. Enclosed you will find an Oath or Affirmation of Office which may be administered by the Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor Municipal Building prior to serving in the capacity to which you were reappointed. Pursuant to Section 2.2-3700, Code of Virginia (1950), as amended, I am also enclosing copy of the Virginia Freedom of Information Act. 7\Y~ j L Mary F. Parker Secretary MFP:mh Enclosure pc: David A. Morgan, General Manager, Valley Metro, P. O. Box 13247, Roanoke, Virginia 24032 EW1\grtc 04\June 21 04 correspondence.wpd '~. i....>,. GREATER ROANOKE TRANSIT COMPANY BOARD OF DIRECTORS June 25, 2004 Jesse A. Hall Treasurer Greater Roanoke Transit Company Roanoke, Virginia Dear Mr. Hall: At a special meeting of the Board of Directors of the Greater Roanoke Transit Company which was held on Monday, June 21, 2004, you were reappointed as Treasurer of the Greater Roanoke Transit Company, for a term of one year from the date of your reappointment and until your successor has been duly appointed and qualified. Enclosed you will find an Oath or Affirmation of Office which may be administered by the Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. Please return one copy of the Oath of Office to Room 456 in the NoelC. Taylor Municipal Building prior to serving in the capacity to which you were reappointed. Pursuant to Section 2.2-3700, Code of Virginia (1950), as amended, I am also enclosing copy of the Virginia Freedom of Information Act. 7\1~#p~ Mary F. Parker Secretary MFP:mh Enclosure pc: David A. Morgan, General 'Manager, Valley Metro, P. O. Box 13247, Roanoke, Virginia 24032 EW1\grtc 04\June 21 04 correspondence.wpd VALLEY METRO Greater Roanoke Transit Company ~ ~ r;s~';l i"o- \D DI~r-JI] .-- ~ tQ:::Ql ~ IlII I1lI II II Ii!I ~II II II . Greater Roanoke Transit Company Board of Directors Meeting Roanoke, Virginia June 21,2004 Ralph K. Smith, President and Members of the Board of Directors Dear President Smith and Members of the Board: Subject: Fiscal Year 2004-2005 Operating Budget Background: . The Board of Directors annually appoints a Budget Review Committee to review the General Manager's proposed operating budget and provide a report of recommendation to the Board. On January 20, 2004, the Board of Directors appointed Treasurer Jesse Hall, Vice-President of Operations Darlene Burcham, Board members M. Rupert Cutler and Alfred T. Dowe, Jr. to the Budget Review Committee. / The Budget Review Committee met on May 11, 2004, to review and discuss the proposed operating budget. Consideration: The proposed operating budget for Fiscal Year 2004-2005 consists of the same level of basic transit service in the Roanoke Valley, including the Hollins Express. It also includes the SmartWay service expansion, which will be funded primarily with a State Demonstration Grant and will result in a 25% increase in revenue miles operated by GRTC. This proposed budget also includes a reduction in service to the Downtown Express, which serves the downtown business and education district from the Roanoke Civic Center. This route will be reduced from 10-minute service to 20-minute service during non-peak hours. There will be no change in parking rates at the Campbell Court' Parking Garage, and no transit fare~in'cr'ease. This level of service requires an operating budget that totals $5,919,068.00, which is an increase of 3.15% over FY2004. Funding sources are ,as follows: . Source Federal State City of Roanoke Other Local Operational Rev. GRTC Match . " >Amount <' $1,868,391.00 $1,082,905.00"" $1,062,000.00 $71,200.00 $1,825,547.00 $8,593.00 (+/-)frpm fY04 ,. +$54';432:00' "~~:""",+$86, 169.00 t+$31 ,549.00 +$ 2,834.00 +$ 2,373.00 +$ 3,384.00 PO Box 13247 · Roanoke, Virginia 24032 www.valleymetro.com Phone 540-982-0305 Fax 540-982-2703 ~, . Ralph K. Smith, President and Members of the Board of Directors Fiscal Year 2004-2005 Operating Budget June 21, 2004 Page 2 ... Recommendation: Board of Directors approve the attached fiscal year 2004-2005 operating budget as submitted by the General Manager. . M. Rupert Cutler q~A.U Jesse A. Hall . , GREATER ROANOKE TRANSIT COMPANY BOARD OF DIRECTORS June 25, 2004 C. Nelson Harris President Greater Roanoke Transit Company Roanoke, Virginia Dear President Harris: At a special meeting of the Board of Directors of the Greater Roanoke Transit Company which was held on Monday, June 21, 2004, you were appointed as President of the Greater Roanoke Transit Company, for a term of one year, effective July 1, 2004, and until your successor has been duly appointed and qualified. I am enclosing an Oath or Affirmation of Office which may be administered by the Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. Please retu'rn one copy of the Oath of Office to Room 456 in the NoelC. Taylor Municipal Building prior to serving in the capacity to which you were appointed. Pursuant to Section 2.2-3700, Code of Virginia (1950), as amended, I am also enclosing copy of the Virginia Freedom of Information Act. Ae~ ). L- Mary F. Parker Secretary MFP:ew Enclosure pc: David A. Morgan, General Manager, Valley Metro, P. O. Box 13247, Roanoke, Virginia 24032 EW1\grtc 04\June 21 04 correspondence.wpd , Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to-wit: I, C. Nelson Harris, do solemnly swear (or affirm) that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as President of the Greater Roanoke Transit Company, effective July 1, 2004, and until my successor has been duly appointed and qualified, according to the best of my ability (So help me God). ~v 1Il~ ~A.M Subscribed and sworn to before me this ~day Of~ 2004. BRENDA L. HAMILTON, CLERK OF THE CIRCUIT COURT BY~~ , DEPUTY CLERK i-' . '.;'t,...' ... ~-"'1 '_.' I I . EW1\grtc 04\June 21 04 correspondence.wpd " GREATER ROANOKE TRANSIT COMPANY BOARD OF DIRECTORS June 25, 2004 Beverly T. Fitzpatrick, Jr. Vice-President Greater Roanoke Transit Company Roanoke, Virginia Dear Mr. Fitzpatrick: At a special meeting of the Board of Directors of the Greater Roanoke Transit Company which was held on Monday, June 21, 2004, you were appointed as Vice-President of the Greater Roanoke Transit Company, for a term commencing July 1, 2004, and until your successor has been duly appointed and qualified. I am enclosing an Oath or Affirmation of Office which may be administered by the Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor Municipal Building prior to serving in the capacity to which you were appointed. Pursuant to Section 2.2-3700, Code of Virginia (1950), as amended, I am also enclosing copy of the Virginia Freedom of Information Act. Sincerely, . /} 1\ '"J I r o..--J. L Mary F. Parker Secretary MFP:mh Enclosure pc: David A. Morgan, General Manager, Valley Metro, P. O. Box 13247, Roanoke, Virginia 24032 EW1\grtc 04\June 21 04 correspondence,wpd , Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to-wit: I, Beverly T. Fitzpatrick, Jr., do solemnly swear (or affirm) that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me' as Vice-President of the Greater Roanoke Transit Company, for a term commencing July 1, 2004, and until my successor has been duly appointed and qualified, according to the best of my ability (So help me God). ~~~ 2004. Subscribed and sworn to before me this Jl{tway of ::EG;:m~ OF THE ~~:::: c:::: . EWl\grtc 04\June 21 04 correspondence.wpd A ~ GREATER ROANOKE TRANSIT COMPANY BOARD OF DIRECTORS June 25, 2004 Darlene L. Burcham Vice-President of Operations Greater Roanoke Transit Company Roanoke, Virginia Dear Ms. Burcham: At a special meeting of the Board of Directors of the Greater Roanoke Transit Company which was held on Monday, June 21, 2004, you were reappointed as Vice-President of Operations of the Greater Roanoke Transit Company for a term of one year from the date of your reappointment and until your successor has been duly appointed and qualified. Enclosed you will find an Oath or Affirmation of Office which may be administered by the Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor Municipal Building prior to serving in the capacity to which you were reappointed. Pursuant to Section 2.2-3700, Code of Virginia (1950), as amended, I am also enclosing copy of the Virginia Freedom of Information Act. ;;:1:' !. P ~ Mary F. Parker Secretary MFP:mh Enclosure pc: David A. Morgan, General Manager, VaHey Metro, P. O. Box 13247, Roanoke, Virginia 24032 EW1\grtc 04\June 21 04 correspondence.wpd ~,b,i. , GREATER ROANOKE TRANSIT COMPANY BOARD OF DIRECTORS June 21,2004 Ralph K. Smith William D. Bestpitch M. Rupert Cutler Alfred T. Dowe, Jr. Beverly T. Fitzpatrick, Jr. C. Nelson Harris Linda F. Wyatt Dear Members of the Board: Article V, Officers, of the By-Laws of the Greater Roanoke Transit Company provides that the Board of Directors, promptly after their election each year, shall elect a President, one or more Vice-Presidents, a Secretary, a Treasurer and such other officers as it may deem proper to serve for a term of one year each commencing upon the date of their election and until their respective successors are elected and have qualified. Officers currently serving are: Ralph K. Smith, President C. Nelson Harris, Vice-President Darlene L. Burcham, Vice-President of Operations George C. Snead, Jr., Assistant Vice-President of Operations Mary F. Parker, Secretary Stephanie M. Moon, Assistant Secretary Jesse A. Hall, Treasurer William M. Hackworth, Registered Agent Si~'~J.L Mary F. Parker Secretary MFP:sm pc: The Honorable Sherman P. Lea, Council Member-Elect The Honorable Brian J. Wishneff, Council Member-Elect David A. Morgan, General Manager, Valley Metro, P. O. Box 13247, Roanoke, Virginia 24032 N:\cksm1\GRTC.04\Election of Officers,doc ? 'GREATER ROANOKE TRANSIT COMPANY BOARD OF DIRECTORS June 17, 2004 Ralph K. Smith, President William D. Bestpitch . M. Rupert Cutler Alfred T. Dowe, Jr. Beverly T. Fitzpatrick, Jr. C. Nelson Harris Linda F. Wyatt Dear President Smith and Members of the Board: The Board of Directors of the Greater Roanoke Transit Company will meet on Monday, June 21 ~ 2004, immediately following adjournment of the Annual Meeting of the Stockholders which will convene at 1 :30 p.m., in the City Council Chamber, fourth floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., City of Roanoke, Virginia. Sincerely, R M~:::O J ~ Secretary MFP:sm pc: The Honorable Sherman P. Lea, Council Member-Elect The Honorable Brian J. Wishneff, Council Member-Elect Darlene L. Burcham, Vice President of Operations, GRTC William M. Hackworth, General Counsel, GRTC Jesse A. Hall, Treasurer, GRTC Gary E. Tegenkamp, Assistant General Counsel, GRTC David A. Morgan, General Manager, Valley Metro, P. O. Box 13247, Roanoke, Virginia 24032 N:\cksm1\GRTC.04\Meeting Notice.doc ....( , - .~ .. .~ GREA1ER ROANOKE TRANSIT COMPANY SOUTHWES1ERN VIRGINIA TRANSIT MANAGEMENT COMPANY . Income Statement For the Seven Months Ending January 31,2004 ... FY04 FY03 FY04 ACTUAL ACTUAL BUDGET %OFFY04 01/31/04 06/30/2003 TOTAL BUDGET OPERATING INCOME Operating Revenue $755,508.15 $1,385,923.00 $1,430,744.00 52.81% Advertising Revenue 73,615.00 128,000.00 128,000.00 57.51% Non-Transportation Revenues 144,082.00 281,593.00 264,430.00 54.49% Total Income 973,205.15 1,795,516.00 1,823,174.00 53.38% OPERATING EXPENSES Labor - Hourly & Salary 1,385,701.60 2,518,955.00 2,558,023.00 54.17% Fringe Benefits 541,165.83 945,279.00 1,037,167.00 52.18% Services 231,066.87 360,392.00 462,217.00 49.99% Materials & Supplies 379,024.49 807,977 .00 789,407.00 48.01 % Utilities 87,356.16 148,449.00 149,346.00 58.49% Insurance Costs 152,434.26 247,714.00 288,034.00 52.92% Purchased Transportation 281,576.20 426,320.00 499,250.00 56.40% Miscellaneous Expenses 23,806.85 47,170.00 44,883.00 53.04% Total Expenses 3,082,132.26 5,502,256.00 5,828,327.00 52.88% . Net Loss (2,108,927.11 ) (3,706,740.00) (4,005,153.00) 52.66% Local Grants 625,229.33 1,059,366.00 1,113,026.00 56.17% State Grants 518,718.00 936,570.00 1,005,736.00 51.58% Federal Grants 1,069,964.77 1,710,804.00 1,886,391.00 56.72% Total Subsidies 2,213,912.10 3,706,740.00 4,005,153.00 55.28% Net Income (loss) 104,984.99 0.00 0.00 0.00% . . . . I' '.j" '! , 'I, , ~ ~ g ~ .. .., ~ i ::l < L1 III ~ i L1 III ~ i o z L1 ~ i o L1 ~ ~ ell ~ i ;;, < ~ a 5; ~ ~ i .., ~ ~ ~ g ~ .. I ~ '!l ;;, ~ .., l:i is z o ~ ~ !!l ... ~ ~ ell C Z ~ L1 .. o ~ ij == U g '!l .. ~ ~ ~ ;;, g ; .. ... ~ ~ a ~ ::l .., := s .: " ::= .. a ~ I ... 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VARIANCE REPORT For the Period January 2004 ST ATISTICAL ANALYSIS RavenualPay Hours-the percentage of revenue hours to pay hours, compared to the average, decreased because of an increase in the number of paid time off and holiday hours in January. Crashes oar 100.000 Miles- the number of crashes per miles decreased because of a decrease in the number of crashes per 100,000 miles traveled compared to the average. All MileslRoadcalls-the number of all miles increased due to a decrease in the number of roadcalls compared to the average. Complaints/Ooeratina Day-percentage of complaints decreased because of a decrease in the number of complaints compared to the average. OPERATING EXPENSES . All Exoenses approximated or were less than budgeted for this year and include Disadvantaged Business Enterprises expenses for the current month of $0.00 and year to date total of $0.00. . 4 \ ~ .2- .~ GREA1ER ROANOKE TRANSIT COMPANY SOUI1lWES1ERN VIRGINIA lRANSIT MANAGEMENT COMPANY . Income Statement For the Eight Months Ending February 29, 2004 -. FY04 FY03 FY04 ACTUAL ACTUAL BUDGET %OFFY04 02/29/04 06/30/2003 TOTAL BUDGET OPERATING INCOME Operating Revenue $857,841.01 $1,385,923.00 $1,430,744.00 59.96% Advertising Revenue 86,293.75 128,000.00 128,000.00 67.42% Non-Transportation Revenues 165,740.35 281,593.00 264,430.00 62.68% Total Income 1,109,875.11 1,795,516.00 1,823,174.00 60.88% OPERATING EXPENSES Labor - Hourly & Salary 1,571,786.03 2,518,955.00 2,558,023.00 61.45% Fringe Benefits 646,764.13 945,279.00 1,037,167.00 62.36% Services 278,140.17 360,392.00 462,217.00 60.18% Materials & Supplies 438,453.54 807,977.00 789,407.00 55.54% Utilities 109,190.54 148,449.00 149,346.00 73.11 % Insurance Costs 174,229.29 247,714.00 288,034.00 60.49% Purchased Transportation 322,673.32 426,320.00 499,250.00 64.63% Miscellaneous Expenses 26,618.47 47,170.00 44,883.00 59.31% Total Expenses 3,567,855.49 5,502,256.00 5,828,327.00 61.22% . Net Loss (2,457,980.38) (3,706,740.00) (4,005,153.00) 61.37% Local Grants 716,295.90 1,059,366.00 1,113,026.00 64.36% State Grants 594,255.00 936,570.00 1,005,736.00 59.09% Federal Grants 1,239,093.77 1,710,804.00 1,886,391.00 65.69% Total Subsidies 2,549,644.67 3,706,740.00 4,005,153.00 63.66% Net Income (loss) 91,664.29 0.00 0.00 0.00% . . . . ~ '- ~ ~ ~ g II: .. 2 i ~ ::: < ~ ~ ... ~ ~ ... ~ ~ ~ ~ ~ 0:1 ~ ~ o :z: ~ ~ ~ o ~ ~ ~ ~ .. 8 g ;:> .. < ::; s ;:> = ... .. ~ g g .. ~ ~ ~ S ;:> II: 2 ~ ~ o ~ '" i5 II: o ... ~ ~ e I;; ~ ~ ~ ~ ~ ; ~ = ~ ~ ~ ~ II: ~ g ; .. .. ~ ~ ~ ~ ~ ~ ~ ~ ~ ..... ~ = ~ t'\ va 9 ;: ~ 'G ... l = ~ S a S E i ! ~ 5 ~ ~ l s ! ! ::l ::i ~.~=::~ --Cl~N..,N f"I ~ cPI ~ ~ ~ ~ t} ! 5 ! N ~ ~ 5 r;f '" ~ ~ ~ ~ :!l V'I ~ f"I \0 ~ ! t'\ ij ~ ~ :N~"lt=~ ~ = i ... ~ ~ s .. ~ ~ t ~ ~ ~ tl 8 II: "" 01 01 01 ~ ~ ~ !l1 ~ ~ ~ 01 0 0 ~ II: II: "" : I: ~ : ~ t! ! 3 ~6'~ ~ ~ ! .. 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III Q .. ~ 3 .. ~ 0 i 0 != .. ::: ::!1 ::!1 .. t.l e ~ ;0: ~ ~ :j ::!1 t = 0 t:l t; III III t.l < t.l II . . . .,.j , . ~ ...... VARIANCE REPORT For the Period February 2004 ST ATISTICAL ANALYSIS RevenuelPav Hours-the percentage of revenue hours to pay hours, compared to the average, decreased because of an increase in the number of paid time off and holiday hours in February. Crashes oer 100.000 Miles- the number of crashes per miles increased because of an increase in the number of crashes per 100,000 miles traveled compared to the average. ComDlaints/Ooeratina Dav-percentage of complaints decreased because of a decrease in the number of complaints compared to the average. OPERATING EXPENSES All Exoenses approximated or were less than budgeted for this year and include Disadvantaged Business Enterprises expenses for the current month of $0.00 and year to date total of $0.00. , ~ GREA1ER ROANOKE 1RANSIT COMPANY SOUTIIWES1ERN VIRGINIA 1RANSIT MANAGEMENT COMPANY Income Statement . For the Nine Months Ending March 31, 2004 ... FY04 FY03 FY04 ACTUAL ACTUAL BUDGET %OFFY04 03/31/04 06/30/2003 TOTAL BUDGET OPERATING INCOME Operating Revenue $974,738.19 . $1,385,923.00 $1,430,744.00 68.13% Advertising Revenue 96,942.50 128,000.00 128,000.00 75.74% Non-Transportation Revenues 186,711.39 281,593.00 264,430.00 70.61% Total Income 1,258,392.08 1,795,516.00 1,823,174.00 69.02% OPERATING EXPENSES Labor - Hourly & Salary 1,759,054.78 2,518,955.00 2,558,023.00 68.77% Fringe Benefits 734,515.15 945,279.00 1,037,167.00 70.82% Services 309,020.41 360,392.00 462,217.00 66.86% Materials & Supplies 489,646.15 807,977 .00 789,407.00 62.03% Utilities 128,824.98 148,449.00 149,346.00 86.26% Insurance Costs 196,023.99 247,714.00 288,034.00 68.06% Purchased Transportation 368,991.81 426,320.00 499,250.00 73.91% Miscellaneous Expenses 29,002.76 47,170.00 44,883.00 64.62% Total Expenses 4,015,080.03 5,502,256.00 5,828,327.00 68.89% Net Loss (2,756,687.95) (3,706,740.00) (4,005,153.00) 68.83% . Local Grants 806,346.22 1,059,366.00 1,113,026.00 72.45% State Grants 667,944.00 936,570.00 1,005,736.00 66.41 % Federal Grants 1,394,139.77 1,710,804.00 1,886,391.00 73.91 % Total Subsidies 2,868,429.99 3,706,740.00 4,005,153.00 71.62% Net Income (loss) 111,742.04 0.00 0.00 0.00% . . . . ,,' ,,':) = ~ i :a ~ ~ ~ ~ ::l -< ;.. II: -< " ., co II: co III ... .. ;.. II: ;3 i ~ .. ~ ~ ~ OJ ~ II: OJ = ~ ~ ~ z ~ = ~ s ~ u o ~ = :a g ~ ... .. OJ Ul Iii ., ~ <.'l co ., ... -< ~ a ., co .. ... OJ ~ ~ .. " co co ... = u ~ :a .. o ~ o :a ~ l- II: o .. Ul U ~ '" z i .. o ~ I>: '" ~ ~ '" ~ ~ =: u ~ ~ ~ :a '" ~ ! ! :: N ~ It) I ~ S. ~ a ~ It) ClC It) ; OC ~ III ~ ~ ..... ~ ~ ~ ~ .. ! ~ ~ ~ ~ ... - ~ , ... ... ~ ~ ~ = ~ ~ l~S~~" ! ~ a ~ ~ ~ ~ ~ ~ ! 5 W) !N~~:::;f~ ~!~~~~~ i'\ "l. " .. ... : N ~ .., :: N ... co ... ~ ~ ! ~ 5 ! ~ ~ ~ ! N ~ 'lit ~ trl ~ ..... ~ ~ ~ : ~ ~ ~ ~ ~ ~ ! ~ ~ ~ ~ ~ ~ , ! ~ ~ ~ FJ ~ ; ~ N ~ ..; : ~ I :z : ~ v5 "l. 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OJ a z ., ~ ... : ?< ~ co co ... ~ ... =: u ~ :a ; ~ ... e ~ ec ~ 0 :a OJ =: ~ u i ~ g ~ .. Ul u 1= ~ i:5 Ul '" ; 0 . u t! '" III !;; ~ III ~ ::: >>- III ... "I ... ... III ~ ::i III .. ~ III ... " co ... I!! III ... S; ~ '" ... " "l "l :q, on la ,.; ... "! '" on e g III III ::j co ~ .. ... "l ::l ::l l\ on la e '" ... .. ... III I!! :! ~ ... 5 '" g vi .,; :! It ... '" " .. :! I!! III ~ '" ... ~ ... '" '" := g vi ... N .. ... '" vi .. ::l li- I!! Iii ::l .. .. .... ... '" g on '" N ..; ... ... '" ... .. ~ If- I!! :l5 on .. ~ co "l "I '" on .,; ... .. co ... '" ... .. on I!! II! '" \1l ~ on '" .. "l -0; .. ... on ... .. .. ~ co .. '" .. co ~ III '" ... g on "l 01 " :l ~ on e ~ .. .. ... .. ... If- If- 1;1 ~ ~ l5 ... ~ ... on &i ..; .. "l. '" " .. co III If- " ~ l5 :l '" co "l :;: on '" N .. co ... '" ,.; .. ... III III '" ... ;! ~ ~ ... "l .. .. on ~ N "l. co '" ... .. .... III ~ ... ~ ~ ... ... l1. g vi ~ ,.; .. '" ... .. ~ III III ::l on ~ ~ co vi ,.; "I co .. :! .. " .. .. III III co .. on l2 ;t co '" .. ~ .,; ,.; ,.; ,.; co .. '" ,.; co ~ ;.. ~ ~ ~ ~ ?< -< 0 ~ ~ ~ ;I:: ~ I ~ ?< :a u ~ co ~ ~ ~ e, ~ ~ Ul ~ ~ e ~ u ~ ., 3 1= 0 ~ ~ .. = :a ;;.: ~ ;;.: ~ :a .. OJ OJ ~ ~ f" I>: I>: II: 0 Ul U U . {"" / . VARIANCE REPORT .... For the Period March 2004 ST ATISTICAL ANALYSIS Crashes Der 100.000 Miles- the number of crashes per miles increased because of an increase in the number of crashes per 100,000 miles traveled compared to the average. All Miles/Roadcalls-the number of all miles increased due to a decrease in the number of roadcalls compared to the average. ComDlalnts/ODeratina Dav-percentage of complaints increased because of an increase in the number of complaints compared to the average. -- OPERATING EXPENSES All EXDenses approximated or were less than budgeted for this year and include Disadvantaged Business Enterprises expenses for the current month of $0.00 and year to date total of $0.00. . . , ,.' c:~ ( . '-.... GREA1ER ROANOKE 1RANSIT COMPANY . SOUTIIWES1ERN VIRGINIA lRANSIT MANAGEMENT COMPANY Income Statement For the Ten Months Ending April 30, 2004 ~ FY04 FY03 FY04 ACTUAL ACTUAL BUDGET %OFFY04 04/30/04 06/30/2003 TOTAL BUDGET OPERATING INCOME Operating Revenue $1,088,371.58 $1,385,923.00 $1,430,744.00 76.07% Advertising Revenue 109,356.25 128,000.00 128,000.00 85.43% Non-Transportation Revenues 206,595.47 281,593.00 264,430.00 78.13% Total Income 1,404,323.30 1,795,516.00 1,823,174.00 77 .03% OPERATING EXPENSES Labor - Hourly & Salary 2,043,894.36 2,518,955.00 2,558,023.00 79.90% Fringe Benefits 829,032.22 945,279.00 1,037,167.00 79.93% Services 339,864.69 360,392.00 462,217.00 73.53% Materials & Supplies 571,688.46 807,977.00 789,407.00 72.42% Utilities 144,683.03 148,449.00 149,346.00 96.88% Insurance Costs 218,193.90 247,714.00 288,034.00 75.75% Purchased Transportation 416,395.49 426,320.00 499,250.00 83.40% Miscellaneous Expenses 31,459.19 47,170.00 44,883.00 70.09% Total Expenses 4,595,211.34 5,502,256.00 5,828,327.00 78.84% . Net Loss (3,190,888.04) (3,706,740.00) (4,005,153.00) 79.67% Local Grants 895,929.69 1,059,366.00 1,113,026.00 80.49% State Grants 741,633.00 936,570.00 1,005,736.00 73.74% Federal Grants 1,661,472.77 1,710,804.00 1,886,391.00 88.08% Total Subsidies 3,299,035.46 3,706,740.00 4,005,153.00 82.37% Net Income Ooss) 108,147.42 0.00 .0.00 0.00% . . . . .~ '. '" ~ ~ ~ ~ ~ ~ ::l -< =: ~ i :a ;.. ~ g ~ ... OJ .. ;.. ~ ~ ~ .. !5 = ~ g u ... OJ ~ I>: OJ ~ a ~ ~ o z !5 ~ ~ o ~ = :a ~ kl 2 S Ul I- Ul g i ., -< ~ i .. " co ~ '" ;: ~ .. o i5 z o :a ~ II: o .. ~ ~ Ul ~ t '" z ~ ~ o ~ I>: '" OJ ... ~ !1l ;.. a -< co :a ... ; ~ ~ ~ ~ ~ E ~ ! ~ ::i " ~ ; :.'l ~ ~ f") ~ ~ " ~ ~ cg ~ ~ ~ ~ " ; ~ ! ~ ~ . = ~ ~ ~ ~ ~ ~. ! ~ ~ ~ ~ ~ E ~ - ~ ~ c ~ ~ ~ ::: N ::: .. ~ ~ N an = ~ ~ : ~ ~ ~ ~ ~ ~ ~ ~ 2 ~ ~ ~ f") ~ S ! s ! ! ~ ti I:: ~ ... ~~S~:S tfi ~ t"l N ''It ~ ~..oc~t):5 ~ ~ ~ Vi ~ N ~ ~ N ..... 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"4' '" ~ .... co '" :l It co ~ ... .. ,.; ... co ... on ... '" '" "4' ~ ... IS ~ ~ ~ '" "t .. ... on co ... on .. .. ~ ;.. ~ ~ ~ -< ~ " ~ lS ~ ~ ~ = i ~ III ~ co !il .. -< ~ ::: ~ ~ OJ 0 .. I ~ ~ =l ~ Ul '" ~ j u ~ i ~ :c " .. ... ~ :a ~ ~ ~ ~ 8 u Ul ~~. . .... VARIANCE REPORT For the Period April 2004 STATISTICAL ANALYSIS Crashes oer 100.000 Miles- the number of crashes per miles decreased because of a decrease in the number of crashes per 100,000 miles traveled compared to the average. All MileslRoadcalls-the number of all miles increased due to a decrease in the number of roadcalls compared to the average. Comolaints/Ooeratina Dav-percentage of complaints increased because of an increase in the number of complaints compared to the average. OPERATING EXPENSES All Exoenses approximated or were less than budgeted for this year and include Disadvantaged Business Enterprises expenses for the current month of $0.00 and year to date total of $0.00. . . , GREA'IER ROANOKE 1RANSIT COMPANY SOUTIIWES'IERN VIRGINIA TRANSIT MANAGEMENT COMPANY . Income Statement For the Eleven Months Ending May 31,2004 ~ FY04 FY03 FY04 ACTUAL ACTUAL BUDGET %OFFY04 05/31/04 06130/2003 TOTAL BUDGET OPERATING INCOME Operating Revenue $1,184,678.98 $1,385,923.00 $1,430,744.00 82.80% Advertising Revenue 118,245.00 128,000.00 128,000.00 92.38% Non-Transportation Revenues 228,273.66 281,593.00 264,430.00 86.33% Total Income 1,531,197.64 1,795,516.00 1,823,174.00 83.99% OPERATING EXPENSES Labor - Hourly & Salary 2,230,400.94 2,518,955.00 2,558,023.00 87.19% Fringe Benefits 902,674.88 945,279.00 1,037,167.00 87.03% Services 368,416.35 360,392.00 462,217.00 79.71% Materials & Supplies 619,950.56 807,977 .00 789,407.00 78.53% Utilities 157,174.11 148,449.00 149,346.00 105.24% Insurance Costs 239,868.95 247,714.00 288,034.00 83.28% Purchased Transportation 464,193.49 426,320.00 499,250.00 92.98% Miscellaneous Expenses 35,364.12 47,170.00 44,883.00 78.79% Total Expenses 5,018,043.40 5,502,256.00 5,828,327.00 86.10% . Net Loss (3,486,845.76) (3,706,740.00) (4,005,153.00) 87.06% Local Grants 986,762.30 1,059,366.00 1,113,026.00 88.66% State Grants 815,523.00 936,570.00 1,005,736.00 81.09% Federal Grants 1,709,485.77 1,710,804.00 1,886,391.00 90.62% Total Subsidies 3,511,771.07 3,706,740.00 4,005,153.00 87.68% Net Income (loss) 24,925.31 0.00 0.00 0.00% . . . . , ~ ! :l! ~ E ~ ~ i ::l -< '" ! ii! .. ~ ... o ~ i :a ;.. ~ ., g a ... .. ;.. ~ " ., 15 ~ ... .. ~ ~ ~ 15 = ... :a .. ~ ~ o z 15 = ~ ~ ~ o 15 ~ ~ III Iii ., g g ... -< " .. .. ... ;.. -< :a .. o E o :a OJ e: II: o .. Ul u !: ~ '" i .. o u tl '" ~ ~ .. ~ i .. ~ a :a ~ 5~!~!~:!l ~ ~ ~ ~ ~ ~ VI ~ ~ ~ ~ ~ ~ :5 ~ ~ ~ ~ E ~ ... ~ ... "I. ~ .. :l ; ~ ~ ~ ~ ; ~ ~ 5 ~ ~ ~ " "t _to ifl. ... :! R S. ,. ~ ~ ; ... i ~ ~ ~ ~ I ~ ~ ~ ~ ~ ~ e = ~ ~ ~ ~ a N ~ ! ~\O:\C~~ ~ s a ~ = ~ .. R ~ ~ on :l : = ~ ~ ~ ~ ~. ~ ~ ~ ~ ~ ~ : ~ ~ ~ N ~ ~ : ~ N ~ = oc : ti ;I 5 ~ ~ ~ "l ~ N ! ~ N ~ .... ~ ... l8 ~ "I. ... .. :l ~ ~ ~ ~ ~ ~ a ~ ~ :ri:"::N ~ ~ ~ ! S 5 ~ ~ ~ ~ ! 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'" s: .; on co .. =: II! II! ... u " '" ... ~ '" ~ " II: ~ .. ... "I co "l ..; .; -< on ~ ... on :i1 '" S g ... II! II! '" g ., ~ ~ ... ~ l:i II: l'l ... :l " .; III on .. '" .. ;.. II! ~ ~ { II! ~ co ., :& ~ s: := "! ~ .... .; .,; ... ~ on .. '" .. ffi II! II! = g ... .. .. ... ~ 0\ .. :!l ::; '" "! on "t ... ~ .... " ... u on '" OJ ~ . ffi II! II! = Ii co .. !:; co ~ ... on ... .. "I '" "l. co "1 .; .; ... on .; ... ... 0 .. '" z ~ II! ~ ~ = l:l ~ ~ :II .. t ... co co "l .... .; ... on .; .... co ... .. '" 0 ffi = ... co ~ II! on " ~ ~ '" '" !:; l!! :l co "1 .; s: co ... .; on .. Ul I- l!l II! Ul g ... ... g: i3 ... ;:!; ~ l!! l:i "1 Iii co .; ., ... on '" ... -< ~ ~ ~ II! II! l:! '" co co co ~ ~ ... "l co .... "! Ii on ~ .... .. ... co '" ... ;.. -< :a OJ II! II! .. ... ... .. ... 5 ~ g 0 z ~ '" "l .. ., "l ... .... ... .; ~ .., on .. '" 0 :a ~ ;.. ~ .. II! II! ... g -< ~ '" :l ~ l:i :a '1 Ii! .; .; II: on '" ... 0 .. .. 13 ~ ~ ~ ~ ;.. ~ -< ~ I!l ;.. :l1 ~ ~ -< 0 ~ !5 ~ = ~ u '" ~ ~ ~ ! ~ .. i -< I ~ .. ~ ~ 0 ~ ~ II: .. ~ . u ~ ., = a .. ~ 0 ~ .. )1 )1 ~ ~ ~ ~ ~ B ~ 8 i:5 II: '" Ul , . . .. VARIANCE REPORT For the Period May 2004 STATISTICAL ANAL VSIS Crashes Der 100.000 Miles- the number of crashes per miles decreased because of a decrease in the number of crashes per 100,000 miles traveled compared to the average. All MileslRoadcalls-the number of all miles increased due to a decrease in the number of roadcalls compared to the average. ComDlaints/ODeratina Dav-percentage of complaints increased because of an increase in the number of complaints compared to the average. OPERATING EXPENSES All EXDenses approximated or were less than budgeted for this year and include Disadvantaged Business Enterprises expenses . for the current month of $0.00 and year to date fofal of $0.00. . ',~ GREATER ROANOKE TRANSIT COMPANY BOARD OF DIRECTORS June 21, 2004 IMMEDIATELY FOllOWING ADJOURNMENT OF THE ANNUAL MEETING OF THE STOCKHOLDERS WHICH Will CONVENE AT 1 :30 P.M. COUNCil CHAMBER AGENDA 1. Call to Order. 2. Roll Call. 3. Approval of Minutes: Special meeting held on January 20, 2004. 4. Reports of Officers: a. General Manager: 1. Management Letter dated June 21, 2004. 2. Financial and Operating Reports for the months of January, February, March, April and May 2004. b. Secretary: 1. Election of Officers. 5. Reports of Committees: a. Recommendation for approval of the Fiscal Year 2004-2005 Operating Budget. Director Alfred 1. Dowe, Jr. 6. Other Business. 7. Adjournment.. N:\cksm1\GRTC.04\June 21. agenda.doc J~ GREATER ROANOKE TRANSIT COMPANY BOARD OF DIRECTORS July 19, 2004 1 . Call to Order. 2. Roll Call. 1 :55 p.m. COUNCIL CHAMBER AGENDA 3. Statement of Purpose. President C. Nelson Harris. 4. Adjournment. N:\cksml\GRTC.04Vuly 19. special agenda. doc .~ GREATER ROANOKE TRANSIT COMPANY BOARD OF DIRECTORS July 15, 2004 C. Nelson Harris, President M. Rupert Cutler Alfred T. Dowe, Jr. Beverly T. Fitzpatrick, Jr. Sherman P. Lea Brian J. Wishneff Dear President Harris and Members of the Board: There will be a special meeting of the Board of Directors of the Greater Roanoke Transit Company on Monday, July 19, at 1 :55 p.m., in the City Council Chamber, fourth floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., Oty of Roanoke, Virginia. The purpose of the meeting is to appoint one Director to the Greater Roanoke Transit Company Board of Directors. Sincerely, ..~~jP~ Mary F. Parker Secretary MFP:sm pc: The Honorable Brenda L. McDaniel, Council Member Darlene L. Burcham, Vice President of Operations, GRTC William M. Hackworth, General Counsel, GRTC JesseA. Hall, Treasurer, GRTC Gary E. Tegenkamp, Assistant General Counsel, GRTC David A. Morgan, General Manager, Valley Metro, P. O. Box 13247, Roanoke, Virginia 24032 N :\cksm 1 \GRTC.04\Special Meeting Notice.doc , VALLEY METRO GREATER ROANOKE TRANSIT COMPANY I SOUTHWESTERN VIRGINIA TRANSIT MANAGEMENT COMPANY,INC. VENDOR ID I NAME I PAYMENT NUMBER CHECK DATE '\ SCCOO01 I State Corporation commission I 000014661 6/3/2004 45837 I OUR VOUCHER NUMBER YOUR VOUCHER NUMBER DATE AMOUNT AMOUNT PAID DISCOUNT WRITE-OFF NET FEES 2004 613/20C4. $100 00 $100.0 $0.0 $0.0 $100.0 . $100. 0 $100.0 $0.0 $0.0 $100.0 45837 COMMENT One. TOTHE ORDER OF II.D~58~?II.I: 25 ~~?~115 21: ?811 20 11~1I. ~ 2004 ANNUAL REPORT CONTINUED DUE DATE: 07/30/04 CORPORATE 10: 0153745-5 DNO CHANGE ua REMOVE Ii] ADDITIONS o CHANGES OFFICER 0 DIRECTOR 0 OFFICER 0 DIRECTOR ~ NAME: William D. Bestpitch NAME: Sherman P. Lea TITLE: Director TITLE: Director ADDRESS: 381 Washington Avenue, S. W. . ADDRESS: 1638 Lonna Drive, N. W. CITY/ST/ZIP: Roanoke, Virginia 24016 CITY/ST/ZIP: Roanoke, Virginia 24019 ONO CHANGE o REMOVE o ADDITIONS KI CHANGES . OFFICER 0 DIRECTOR 0 OFFICER 6a DIRECTOR &I NAME: Beverly T. Fitzpatrick, Jr. NAME: Beverly T. Fitzpatrick, Jr. TITLE: Director TITLE: Vice-President ADDRESS: 10 - 2th Street, S. E. ADDRESS: 10 - 2th Street, S. E. CITY/ST/ZIP: Roanoke, Virginia 24014 CITY/ST/ZIP: Roanoke, Virginia 24014 ONO CHANGE iii REMOVE Gi ADDITIONS o CHANGES OFFICER 0 DIRECTOR 0 OFFICER 0 DIRECTOR ~ NAME: Linda F. Wyatt NAME: Brian J. Wishneff TITLE: Director TITLE: Director ADDRESS: 2543 Round Top Road, N. W. ADDRESS: 2913 Wycliffe Avenue,S. W. CITY/ST/ZIP: Roanoke, Virginia 24012 CITY/ST/ZIP: Roanoke, Virginia 24014 0NO CHANGE o REMOVE o ADDITIONS o CHANGES OFFICER 0 DIRECTOR 0 NAME: M. Rupert Cutler TITLE: Director ADDRESS: 2865 Jefferson Street, S. E. CITY/ST/ZIP: Roanoke, Virginia 24014 N :\cksm 1 \GRTC.04\GRTC.Annual Report.doc 2004 ANNUAL REPORT CONTINUED , DUE DATE: 07/~0/04 CORPORATE ID: 0153745-5 All directors and principal officers must be listed. <J) DIRECTORS AND PRINCIPAL OFFICERS (continued): An individual may be designated as both a director and an officer. Mark appropriate box unless area below is blank: If information at lower left is incorrect or blank, please mark appropriate box o Information is correct D Information is incorrect D Delete information and enter information below: D Correction D Addition D Replacement OFFICER rn DIRECTOR D OFFICER D DIRECTOR D NAME: TITLE: JESSE A HALL TREASURER NAME: TITLE: ADDRESS: 2807 GARDEN CITY BLVD SE ADDRESS: UNIT 202 CITY/ST/ZIP: ROANOKE, VA 24014 CITY/ST/ZIP: Mark appropriate box unless area below is blank: If information at lower left is incorrect or blank, please mark appropriate box K1lnformation is correct D Information is incorrect 0 Delete information and enter. information below: D Correction D Addition D Replacement - --- - --- - NAME: TITLE: OFFICER rn DIRECTOR D MARY F PARKER SECRETARY OFFICER D DIRECTOR D - --- - - ADDRESS: 2457 WESTMONT ST NW CITY/ST/ZIP: ROANOKE, VA 24012 NAME: TITLE: ADDRESS: CITY/ST/ZIP: Mark appropriate box unless area below is blank: If information at lower left is incorrect or blank, please mark appropriate box Glnformation is correct D Information is incorrect D Delete information and enter information below: D Correction D Addition D Replacement NAME: ALFRED T DOWE JR OFFICER D DIRECTOR rn OFFICER D DIRECTOR D NAME: TITLE: DIRECTOR ADDRESS: 2711 KIRKLAND DRIVE NW CITY/ST/ZIP: ROANOKE, VA 24017 TITLE: ADDRESS: CITY/ST/ZIP: Mark appropriate box unless area below is blank: If information at lower left is incorrect or blank, please mark appropriate box D Information is correct 5a Information is incorrect 'Delete information and enter information below: DCorrection D Addition ~ Replacement OFFICER D DIRECTOR ~ NAME: C NELSON HARRIS TITLE: DIRECTOR ADDRESS: 3020 SPRING ROAD SW CITY/ST/ZIP: ROANOKE, VA 24015 OFFICER D DIRECTOR [] NAME: Brenda L. McDaniel TITLE: Direc tor ADDRESS: 2037 Carter Road, S. w. CITY/ST/ZIP: Roanoke, VA 24015 AFOOZW Rev 1 01/04 + 0000267 000010720 09SCC1 0122462 P3P4 2004 ANNUAL REPORT COMMONWEALTH OF VIRGINIA STATE CORPORATION COMMISSION 11111111111111111111111111111111111111111111111111111111111111m <D CORPORATION NAME: GREATER ROANOKE TRANSIT COMPANY DUE DATE: 07/30/04 <V VA REGISTERED AGENT NAME AND OFFICE ADDRESS: A TTY. WILLIAM M HACKWORTH CORPORATE 10: 0153745-5 464 MUNICIPAL BUILDING 215 CHURCH AVE SW . . ROANOKE, VA 24011 Q) CITY OR COUNTY OF VA REGISTERED OFFICE: 217-ROANOKE CITY ~ STOCK INFORMATION CLASS AUTHORIZED COMMON 5 @ STATE OR COUNTRY OF INCORPORATION: VA-VIRGINIA DO NOT ATTEMPT TO ALTER THE INFORMATION ABOVE. Carefully read the attached instruction sheet. Type or print in black only. If item @ is blank or incorrect, you must add or change the principal office address where indicated. If item <V is blank or incorrect, you must add or change the director and officer information where indicated. @ PRINCIPAL OFFICE ADDRESS: - - - 5a Mark this box if address shown below is correct If address is blank or incorrect, add br correct below ADDRESS: 464 MUNICIPAL BLD ADDRESS: 215 CHURCH AVE S W CITY/ST/ZIP ROANOKE, VA 24011 CITY/ST/ZIP -.,.. - - - --- - !!!!!!!!!!!! --- !!!!!!!!!!!! <V DIRECTORS AND PRINCIPAL OFFICERS: All directors and principal officers must be listed. An individual may be designated as both a director and an officer. Mark appropriate box unless area below is blank: If information at lower left is incorrect or blank, please mark .appropriate box o Information is correct 5!i Information is incorrect 0 Delete information and enter information below: 0 Correction 0 Addition iii Replacement NAME: TITLE: ADDRESS: CITY/ST/ZIP: OFFICER ~ DIRECTOR ~ RALPH K SMITH PRESIDENT 1801 PROSPECT ROAD SE ROANOKE, VA 24014 OFFICER f] DIRECTOR g NAME: TITLE: C. Nelson Harris President ADDRESS: 3020 Spring Road, S. W. CITY/ST/ZIP: Roanoke, VA 24015 I M THAT TH" IN~MA TION CONTAINED IN THIS REPORT IS ACCURATE AND COMPLETE. ~I~~ Mary F. Parker, Secretary July 20, 2004 ---------.-.-.--....- SIGNATURE F DIRECTOR/OFFICER PRINTED NAME AND CORPORATE TITLE DATE LISTED IN THIS REPORT It is a Class 1 misdemeanor for any person to sign a"document he knows is false in any material respect with intent that the document be delivered to the Commission for filing. + 0000267 000010720 09SCC1 0122462 P3P4 ~ . Attachment 1 Current Members of the Virginia Transit Liability Pool . Greater Richmond Transit Company Greater Lynchburg Transit Company Greater Roanoke Transit Company Harrisonburg Transit Charlottesville Transit Colonial Beach Transit System Accomack-Northampton Transportation District Commission Alexandria Transit Company District Three Governmental Cooperative Fairfax County Office of Transportation (Fairfax Connector) . . . . \, C. Nelson Harris, President, and Members of the Board of Directors Auto Liability and Physical Damage Insurance Coverage July 22, 2004 Page 2 Action to be taken: GRTC will obtain auto liability and physical damage insurance policies effective August 1, 2004, with the Virginia Transit Liability Pool for a yearly premium of $275,620. This premium includes auto liability coverage of $10,000,000, which is the same amount as the expiring policy. This premium is an increase of 31.9% over last year's premium of $208,913. However, it is important to note that the VTLP only increased premiums for members 3% ($6,267.00) over last year. The additional premium amount ($60,440.00) is for coverage of the 341,000 additional revenue miles that GRTC will be traveling due to the new SmartWay commuter express bus service. The premium can be funded within the existing GRTC budget. This coverage will be for a one-year period from August 1, 2004, through July 31, 2005. In accordance with GRTC's June 18, 2001, resolution, such action will not be taken until at least five business days after the date of this letter. Should you have any questions regarding this matter, please contact me. Respectfully submitted, -~ ~~- David A. MOrg~/ General Manager DAM/ch Attachment c. Vice President of Operations Treasurer Secretary Legal Counsel VALLEY METRO Greater Roanoke Transit Company H ~ r~i"r-.-::i ~ ~~~~ II iii III III fIl .,9 rfl I1i . July 22, 2004 C. Nelson Harris, President, and Members of the Board of Directors Greater Roanoke Transit Company Roanoke, Virginia Dear President Harris and Members of the Board: Subject: Auto Liability and Physical Damage Insurance Coverage Background: . The current insurance policy for auto liability and physical damage coverage with the Virginia Transit Liability Pool (VTLP) expires on July 31, 2004. This coverage provides for losses up to the value of the rolling stock, and $10,000,000 for liability losses. GRTC first obtained coverage from the VTLP last year. This was due to the recommendation of Acordia of Virginia Insurance Agency, Inc. (Acordia). GRTC contracts with Acordia to provide insurance brokerage services. Acordia reviewed GRTC's insurance needs, and examined possible insurance carriers to determine the best value for GRTC. Acordia requested quotes from Selective Insurance, Carolina Casualty, Progressive, Lancer Insurance, The Travelers, Hartford Insurance Company and the Virginia Transit Liability Pool (VTLP). Based on their review, Acordia recommended the VTLP to provide GRTC the insurance coverage package for the next year due to the fact that the above carriers premium quotes were hig~er than the VTLP's, provided less coverage, or they declined to quote. GRTC's staff agreed with Acordia's recommendation. The VTLP requests that entities that join the pool remain members for at least three years. However, GRTC, with Acordia's assistance, continues to evaluate the insurance market to ensure that the premium charged by the VTLP is competitive in the open marketplace. I have included, as an attachment, a list of the current members of the VTLP. . PO Box 13247 0 Roanoke, Virginia 24032 www.valleymetro.com Phone 540-982-0305 Fax 540-982-2703 " . . . -J,'1 u ell ~ L-LERr( .. ~~Jq dtJL Cl. r'Vi~~.!'i~~/J'j , THE FOLLOWING IS FOR INFORMATIONAL PURPOSES ONLY THERE IS NO SCHEDULED GREATER ROANOKE TRANSIT COMPANY BOARD MEETING REGARDING THIS INFORMATION ( .4 , . VARIANCE REPORT I 2l'AA AUG 1'1 p~0251 cn't c\.f.W. V-,,", For the Period June 2004 STATISTICAL ANAL VSIS Crashes Der 100.000 Miles- the number of crashes per miles decreased because of a decrease in the number of crashes per 100,000 miles traveled compared to the average. ComDlaints/ODeratina Dav-percentage of complaints decreased because of a decrease in the number of complaints compared to the average. 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Income Statement For the Twelve Months Ending June 30, 2004 FY04 FY03 FY 04 "IT\' ~ '3# AUG 11 p~0261 ACTUAL ACTUAL BUDGET ~ 0 F FY 04 06/30/04 06/30/2003 TOTAL BUDGET OPERATING INCOME Operating Revenue $1,301,497.90 $1,264,565.22 $1,430,744.00 90.97% Advertising Revenue 127,668.75 121,598.02 128,000.00 99.74% Non-Transportation Revenues 249,789.66 267,639.32 264,430.00 94.46% Total Income 1,678,956.31 1,653,802.56 1,823,174.00 92.09% OPERATING EXPENSES Labor - Hourly & Salary 2,416,707.48 2,332,305.35 2,558,023.00 94.48% Fringe Benefits 992,360.09 892,224.92 1,037,167.00 95.68% Services 440,576.85 359,845.71 462,217.00 95.32% Materials & Supplies 680,119.83 654,595.01 789,407.00 86.16% Utilities 167,021.03 151,161.87 149,346.00 111.83% Insurance Costs 261,544.00 252,933.48 288,034.00 90.80% Purchased Transportation 512,272.68 435,924.24 499,250.00 102.61% Miscellaneous Expenses 39,534.52 41,707.01 44,883.00 88.08% Total Expenses 5,510,136.48 5,120,697.59 5,828,327.00 94.54% . Net Loss (3,831,180.17) (3,466,895.03) (4,005,153.00) 95.66% Local Grants 1,079,698.76 1,020,012.94 1,113,026.00 97.01% State Grants 891,711.00 848,947.00 1,005,736.00 88.66% Federal Grants 1,873,935.00 1,690,918.23 1,886,391.00 99.34% Total Subsidies 3,845,344.76 3,559,878.17 4,005,153.00 96.01% Net Income (loss) 14,164.59 92,983.14 0.00 0.00% . . . . " C. Nelson Harris, President and Members of the Board of Directors Campbell Court Lease Agreement with the City of Roanoke August 12, 2004 Page 2 Action to be taken: GRTC will enter into a new two-year Lease Agreement with five one-year extension options with the City of Roanoke for the 2,843 square feet of space on the third floor of the Campbell Court Transportation Center as summarized above and in form approved by Legal Counsel. In accordance with the language in the Board's June 18, 2001, Resolution, such action will not be taken until at least five business days after the date of this letter. Should you require any additional information, or have any questions regarding the above referenced action, please contact me. Respectfully submitted, - ~r=~- David A. Morgan General Manager DAM/ch c. Vice President of Operations Treasurer Secretary Legal Counsel VALLEY METRO Greater Roanoke Transit Company pq ~.... ~J C!:iJ . m'''''' -. O'~BB o 00000 ~ ~ ""-='--",, ~_o Q. _01 .. III III ill III III II 1II . August 12, 2004 C. Nelson Harris, President and Members of the Board of Directors Greater Roanoke Transit Company Roanoke, Virginia Dear President Harris and Members of the Board: Subject: Campbell Court Lease Agreement with City of Roanoke . Background: The Greater Roanoke Transit Company (GRTC) owns the Campbell Court Transportation Center located at 17-31 Campbell Avenue S.W., and leases retail and office space within the facility. GRTC currently leases 2,843 square feet of space on the third floor to the City of Roanoke (City) under a Lease Agreement dated September 1, 1999, that expires on August 31, 2004. The City uses the space for their employee training and development center, and the current lease rate is $10.50 per square foot. The total annual rent is $29,851.50. The City has indicated that they would like to remain in the same location. GRTC and the City have agreed to a two-year Lease Agreement with five one-year extension options available under the terms set forth be.low. Year one $11.00/sq. ft. X 2,843 sq. ft. = $31,273.00 Year two $11.50/sq. ft. X 2,843 sq. ft. = $32,694.50 Option year one $12.00/sq. ft. X 2,843 sq. ft. = $34,116.00 Option year two $12.50/sq. ft. X 2,843 sq. ft. = $35,537.50 Option year three $13.00/sq. ft. X 2,843 sq. ft. = $36,959.00 Option year four $13.50/sq. ft. X 2,843 sq. ft. = $38,380;50 Option year five $14.00/sq. ft. X 2,843 sq. ft. = $39,802.00 . PO Box 13247' Roanoke, Virginia 24032 www.valleymetro.com Phone 540-982-0305 Fax 540-982-2703 VALLEY METRO Greater Roanoke Transit Company ~ ~ r ;'-; 1 --i"miJ---- bd ~ 1-] r---] ~I~~~ Ilil ilIlilI IIIm-UIll III . August 12,2004 C. Nelson Harris, President and Members of the Board of Directors Greater Roanoke Transit Company Roanoke, Virginia Dear President Harris and Members of the Board: Subject: Campbell Court Lease Agreement with La Finca, Inc. Background: . The Greater Roanoke Transit Company (GRTC) owns the Campbell Court Transportation Center located at 17-31 Campbell Avenue S.W., and leases space within the facility. GRTC currently leases 3,060 square feet of space on the ground floor to La Finca, Inc. (La Finca) under a one-year Lease Agreement that expires on August 31,2004. The space is used for a Mexican restaurant, and the current lease rate is $8.50 per square foot. The total annual rent is $26,010.00. GRTC management was contacted by La Finca, which has expressed interest in remaining in the same location. After negotiations with La Finca, and proper review by GRTC's staff, GRTC and La Finca have agreed to a two-year Lease Agreement beginning September 1, 2004, under the terms set forth below. 3,060 sq. ft = $27,081.00 $28,305.00 9/1/04 - 8/31/05 $ 8.85/sq. ft. X 9/1/05 - 8/31/06 $9.25/sq.ft. X 3,060 sq. ft. = Action to be Taken: . GRTC will execute a new two-year Lease Agreement with La Finca, Inc. effective September 1, 2004, as summarized above and in form approved by Legal Counsel. In accordance with the language in the Board's June 18, 2001 Resolution, such action will not be taken until at least five business days after the date of this letter. PO 80x 132470 Roanoke, Virginia 24032 www.valleymetro.com Phone 540-982-0305 Fax 540-982-2703 , . . . C. Nelson Harris, President and Members of the Board of Directors Campbell Court Lease Agreement with La Finca, Inc. August 12, 2004 Page 2 Should you require any additional information, or have any questions regarding the above referenced action, please contact me. DAM/ch c. Vice President of Operations Treasurer Secretary Legal Counsel Respectfully submitted, :-::> - ~ J./2. - l y~ David A. Morgan General Manager VALLEY METRO Greater Roanoke Transit Company ~ ~~ r;'.';1 m'"'' bd ~ r-::I r-J ~I ~ ~ tE:Ql III iii I! Ill. li1 I!I III August25,2004 C. Nelson Harris, President and Members of the Board of Directors Greater Roanoke Transit Company Roanoke, Virginia Dear President Harris and Members of the Board: Subject: Transit Center Evaluation and Feasibility Study In June 2003, at the Board's request, GRTC commissioned a study to evaluate the existing GRTC transit center, Campbell Court, and the feasibility of moving the center to an alternative site. Three sites were identified as being potentially viable. They are: Fifth Street at Salem Avenue, S.W., Jefferson Street at Bullitt Avenue, S.W. and Williamson Road at Kimball Avenue N. E. The objective was to evaluate the transit operations and usage of the existing center and the operational impacts of moving the transit center to any of the potential sites. A work plan was developed that incorporated on-site examinations of each potential location, land use and development research, an extensive customer survey, and an analysis of route alignment and schedule changes. The study process was developed and carried out with the guidance and assistance of both GRTC and the City of Roanoke's Community Development Committee. In summary, based on this initial examination of the GRTC transit center and the three potential transit center sites, it was determined that the present location of the Campbell Court facility provides the most benefit to the current transit operation. The complete study has been attached for your review. Should you have any questions or require additional information, please don't hesitate to contact me. Respectfully submitted, ~4-- David A. ~O(~ General Manager c. Vice President of Operations Treasurer / Secretary Legal Counsel PO Box 13247 · Roanoke, Virginia 24032 www.valleymetro.com Phone 540-982-0305 Fax 540-982-2703 .~ . .~, VALLEY METRO Transit Center Evaluation and Feasibility Study AUG'UST 2004 . ., _", A:. ~ . . . I. INTRODUCTION The Greater Roanoke Transit Company (GRTC) operates a traditional hub and spoke transit system to help meet the transportation needs of city residents. ,The "hub" of the system is the Campbell COUlt transfer center located in downtown Roanoke near the intersection of Jefferson Street and Campbell A venue. The "spokes" consist of a set of fixed, route alignments that spread out all over the city from the transfer center. As downtown Roanoke continues to develop and change, Campbell Court, like many other downtown parcels, may become a desirable location for some as yet unplanned development project. The purpose of this project was to start developing information that would be pertinent to the operational feasibility of seleCted potential transfer center sites. Transit centers can be extremely impOltant components of a transit system because they serve several essential purposes. They include providing a sheltered area for passengers who are waiting for buses or to transfer to another route. They can also create an effective marketing identity for the transit system in the communhy, which helps attract passengers. Depending on their design, they can bring together different modes of transpOltation and act as reliable source of public transportation information. Another purpose is to act as a focal point for transit scheduling purposes, which serves to improve passenger travel times and overall convenience. Transit centers such as Campbell Court are found at many transit systems and in all sizes of transit operations. In June 2003, GRTC commissioned a study to evaluate the existing transfer center and the feasibility of three alternative sites. The objective was to evaluate the transit operations and usage of the existing center and the operational impacts of moving th~ transit center to any of the potential sites. The study findings along with more detailed engineering, architectural, and environmental analyses will also be required for the city and GRTC to make informed transportation and land use decisions if the need ever rises. They may also assist in identifying some Transit Center Feasibility Study 1 :~\ I . . . enhancements to the existing transit center that could improve the current operations. GRTC identified a total of five objectives to carry out the initial study. These included: 1. Identifying the operational benefits and issues associated with the existing facility. 2. Describing the benefits and issues of the alternative locations. 3. Analyzing the impacts on current users. 4. Examining transit center designs, costs and pertinent elements from other transit systems. 5. Identifying other requirements that must be evaluated. The study process was developed and carried out with GRTC 's guidance and assistance. Based on the study objectives, a work plan was developed that incorporated on-site examinations of each potential transit center location, land use and development research, a customer survey, and an analysis of route alignment and scheduling changes. Other transit systems provided relevant information regarding their transit centers. The results of all the work tasks and study findings are described in the following chapters. Transit Center Feasibility Study 2 '~ . II. EXISTING TRANSIT CENTER LOCal transit service in Roanoke is provided by the Greater Roanoke Transit Company (GRTC). GRTC is a wholly owned subsidiary of the City of Roanoke. A seven member Board of Directors oversees the budget and operation of the entire system. The GRTC contracts with a private company to direct the day-to-day operation of the system. A. CURRENT TRANSIT SERVICE . A total of 32 separate routes are operated along sixteen individual route alignments. The difference in the number of routes and alignments comes about because GR TC uses two different identification numbers on each route to distinguish outbound buses from inbound buses. The actual alignments or streets they use do not differ. For example, Route 11 is the outbound route that operates between Campbell Court and Valley View Mall. Its counterpart, or the inbound route along the same alignment, is Route 12. Fixed-route service operates between 5:45 AM and 8:45 PM Monday through Saturday. With the exception of Route 91/92, all the existing fixed-routes run through the Campbell Court transit center. This route serves the City of Salem and connects with two other GR TC routes. On weekdays, additional service is supplied on all the routes except 31/32, 35/36 and 91/92 during the morning and afternoon peak periods, which results in a 30-minute frequency of service between 5:45 AM and 9:15 AM and between 3: 15 PM and 6: 15 PM. Sixty-minute service is provided during the remainder of the day and all day long on the Route 31/31, 35/36, and 91/92. . . Transit Center Feasibility Study 3 '~ . . . B. TRANSIT CENTER Location The Campbell COUlt transit center is situated in the middle of a city block st bordered by Campbell A venue, Jefferson Street, Salem Avenue, and I' Street. GRTC has been using Campbell Court as its primary passenger transfer center since 1987. The aerial photograph below, which was taken from the City's website, shows the geographic location of the transit center. The individual land parcels that make up the transit center property includes: 1011105,1011106,1011107,1011108,1011110,1011116, 1011117,1011118,1011119,1011120, 101 1122, and 1011129. The Campbell A venue and Salem A venue entrance/exit points are shown in the following photographs. The remainder of the block and surrounding area contains several restaurants, retail businesses, and offices. These Transit Center Feasibility Study 4 ~ . . . activity centers contribute significantly to the number of passengers that use GRTC as will be described in a later section of the report. Transit Center Feasibility Study 5 \\, . . . Overview of Structure Campbell Court is a concrete masonry structure with an exterior brick veneer. The facility contains three levels including two levels of open parking. Level One contains approximately 13,400 square feet of space including the GRTC bus transfer area, passenger waiting area, Greyhound bus offices and parking, and miscellaneous rental space. A Level One entry/exit ramp to the parking structure is located on the Salem A venue side of the structure. Level Two contains about 6,200 square feet of tenant space along with the first level of parking. Level Three contains 3,400 square feet of tenant space and the second level of open parking. A total of 105 parking spaces are contained in the parking structure. These spaces are rented only on a monthly basis. Currently, they are fully reserved. The tenant space and parking structure are leased and/or operated by the GRTC. A small amount of the office space is currently used by the city. All the lease and parking revenue goes into a general fund used for GRTC operations. Vehicle Operations GRTC operates on what is known as a "pulse" schedule. This means that all or most of the routes arrive and depart the transfer center at the same time. The objective is to maximize passenger convenience and make traveling from one sector of the service area to another as easy as possible. Based on the existing transit routes and schedules, a total of 15 buses arrive/depart the transfer center simultaneously on the hour beginning at 6: 15 AM and ending at 8: 15 PM. As noted earlier, three extra trips are inserted into the base schedule at 45 minutes after the hour during the morning and afternoon peak periods. Extra service is not provided on Route 31/32 and Route 35/36 per an agreement with the Town of Vinton. Transit Center Feasibility Study 6 \) . . . This results in a total of 13 buses using the transfer center when these peak trips arrive and depart the center. The bus staging area at Campbell Court is designed to accommodate a total of 14 buses. One additional bus is parked in the driveway between the primary bus staging area and the Greyhound parking area. The following diagram illustrates the layout of the first floor of the transit center and bus staging area. Campbell Court layout of Bus Transfer Area f------ I I I I I ! ! I Campbell Avenue Lobby/Wait Area , III r)l~ II.. ~~' I I L__._________. Salem Avenue Transit Center Feasibility Study 7 .~ . . . As shown in the diagram, raised sidewalks are located between the bus lanes to enhance passenger safety while the buses are being loaded and unloaded. The buses remain in their positions for several minutes during each scheduled "pulse" to facilitate passenger transfers to other buses. During a "pulse", the space available for buses and passengers is constrained. The current facility will not accommodate any growth in the number of routes so long as the pulse schedule operation is maintained. Passenger Activity A comprehensive analysis of the entire GRTC fixed-route system design and schedules was completed in 1999. As a part of that study, a complete systemwide passenger count was conducted for each route and bus stop. The passenger count revealed there were approximately 6,000 passenger boardings and 6,000 passenger deboardings taking place each day. Another important discovery was that 43 percent of the daily boardings and 37 percent of the deboardings take place at the Campbell Court transfer center. This fact underscores the importance of a downtown transfer center as an identifiable and safe place for passenger activity. It also removes this activity from downtown intersections and eliminates the need for shelters and bus stops that consume valuable street space. Given the movement of passengers through the bus staging area, GRTC should carefully monitor the need for additional signage and driver training to ensure that buses stay parked until all passengers have boarded. An orderly vehicle departure is another critical safety concern. Pedestrian movements may also need to be reviewed due to the traffic engineering changes made on Campbell A venue. Additional crosswalks and other signage may be needed to control jaywalking and the risk for auto/pedestrian conflicts. Transit Center Feasibility Study 8 ~" ./ . . . Vehicle Circulation Currently, buses enter and exit Campbell Court from Campbell A venue and Salem A venue. Until recently, Campbell was an eastbound one-way street. It has been converted back to a two-way street with other traffic flow changes made to the downtown area. A minor vehicle turning movement issue resulted from these changes, but GRTC and the Roanoke Traffic Engineering Department resolved it with minor changes to the parking space nearest the transit center entrance. Due to the changes in traffic flow, additional safety training was provided to GRTC bus operators. Salem A venue is also a two-way street, which allows buses to approach and depart the transfer center with a minimum of unnecessary and circuitous routing. GRTC buses arrive and depart Campbell Court more frequently than the Greyhound buses and are more oriented to foot traffic originating from other points in downtown Roanoke. Over-the-road service such as Greyhound is less frequent, sells tickets away from the buses, carries passengers with luggage, and carries passengers with very different schedules. The potential for vehicle conflicts is reduced by the difference in schedules. Security guards also help monitor the use of the public parking spaces located opposite the Greyhound office. The Greyhound and GRTC operations are reasonably separated in the existing facility and should remain that way. Transit Center Feasibility Study 9 \~ . . . - III~ POTENTIAL SITES .. I n addition to the existing Campbell Court transfer center, three other downtown sites were chosen for this evaluation. Figure III-l shows the locations, which are identified as Site I - 5th and Salem, Site 2 - Jefferson Lodge, and Site 3 - Yellow Cab. The basis for selecting these potential sites was their compatibility with the existing transit routes and the prospect they might be available in the future as a location for a new transit center. Figu re 111-1 Potential Site Locations . . "" <::' ,', i! I I ye .NW- _1 '. __. !hi../)' /.. ;c,: .:--. J:i i..' .,.. l L_.___~ i i1 1----1 ?llmet:AVei-.:c?::'i// +220\ L.::. ,:::~~'~l'~:::::::',i/"::(OLJ~ii~lt::'::::::::-7 i':::'::'~::::~-_",." I. . . ~~ .:/ '" ;r .::...---- "'"..::"''' ~"'" :' / - s,NW- ~~ i'z-'~-IWells'=-Ave:::NF--'- ,t._-- ..Sh~~'!.~' ft"",*,,,"= ., ~.,,,~,,>.j..!. ~ i ;U ,'.. ..""", ~Il~n "-.. """.'.'<"',"'''''#,~~,,",o''''=i'F''(I)~.~'_.J "it .. .. ,- "90~'.l-=""j*'---""'-'.""~~0=~~ "',-----;;] ~J;:,:r' ..-.-;: ~>_/I "~>.iV~~::7't:~~~==~~~~t~'~;;:. -., .--..0'" ,-=Nc:iifcilk"JI'- ___J ,:':NoifciIR::A1 'ile:SW--, ,,-- ._1111"'[ J ; , I hnV'" SW-.~''''! ',I ,---,---- I " ~4,._ ....., f. \ ." ...-..-.......... J 1 v' . I' . I .'. .. ,,- '... p ~--. ---..._. - ."-"1 r-'.----'j l ! ! / f f '\ --,_. 0:: ':'!.;."," -----.1 r.-::::.:.'---.--.--=:::S'~I~-m:::-AJe~SW-=::::: Campbell -Iem rAv~=SE "1 ~f;.'.:::-/ -~r~~~)~~~~~~J~mp~eil~~Ave.~~W::::=~~~~~; Court i ~=J~L~-r:~~:::-~~Ji:=-.~-~ ,~-....- . ,. I r '.. I. 1 .uu..._.._____.u i .-. - Kilr" X"e C"E '..... .,1.." ,. -,. ..-.-- ' I .' I ' . I j -" I t\-/"'\v,-u ----. j :: r " I' II <.:>_._....fJ)i, ,I> -.J I I I F t"1 I ! _._--.- _---~ j ,>: 1 ! c ~ .; '. _-" Q.~E!U---S'__ . I.. ~_-~. \A1:~.u_a---- '. ,..,---(/). --.- ..--- ..'.u_ L-------N .1.11 I, . . .1,-" _:~~::::-n--Cfjtiry,,-='f'\~S~' rti!--)~ L._ --105----...--'] [-Ul [-----.--7 l~: ~,2-~IU/.1 ~'~'-'-~:::.::==::~,,~UC\CAve:..SW:::.~:.=:::\. r-.] ~~"..==\ '~~:::=:__:==:==~-lll';1 ./ i ---.--'10 ' ,. I' ...^ SW__~___..---,... ,!i')tt II. . ,,,.r U'--....M--- -- 'u I \ I I_.'I('-Y" " I i PJ ,f...." t i I)~:::-'''''' I r arshalll AVe::SW::::--_J~~ '<, \ , ~::.::=--=__lc'~fJ_ i,!!! If ! I.~: -15 . I I I ---:- (;>,~ J .' I I --.,OU'_ --") ,( jj " t'.. (I) DaY::Ave-=SW--.-~l,-_-,._.___y<"~ iLl" \ 'I I ,ie '."-- ,J'--;"f::::::,~ l :.::-_l C_ It --- "-.---'__'__, ..----1 ---' L__. '----,jf 1.11Ji't. --';S~ I 1 C{>; ... ( r--. .,--..--.----II-.-,~ ('--i'. :'<t' -..,~I L--,-___._tn'._ i il . iJ L____.u___---._.__ n " '(/; , .-J i .,.----'-.---. - Elm'A'ile-SW '--1--- -cn---. ........- IL !'tIll ~".e S..~' ,-~. "h ...-.' .- ~. ---~',', "-----;, ~ I I ! .... _" ._--, 1.1\1'" t.;: A visual inspection was conducted of each site to survey the area land use, traffic circulation, and other relevant factors. The City of Roanoke maintains an Internet web site, which provides valuable real estate and property information. Relevant Transit Center Feasibility Study 10 ~ . . . information about each of the sites, and the site map were examined. Several key characteristics for each site are reviewed in the following sections. SITE 1- 5th AND SALEM Description Site 1 is located at the western edge of downtown Roanoke. Years ago, the Rainbow Bread Company occupied this site. The property covers approximately one-half of the block bounded by 5th Street SW, Salem A venue, 6th Street, and Norfolk A venue. The Chandler Concrete Company and a few other small businesses occupy the rest of the block. The following two figures show an aerial view of the property and an existing structure. One important factor about this particular location is its proximity to the 5th Street bridge/overpass at the northeast corner of the property. This site is surrounded by well- established commercial, industrial and light industrial uses. It is approximately one- half mile from the existing Campbell Court transit center. The figure below shows an existing building that was constructed on the southeast corner of the site. TransitCenter Feasibility Study 11 , . . . ., Access This site could be accessed from three sides. Campbell A venue and Norfolk A venue are two-lane, two-way streets while 5th Street is a four-lane bi-directional street. A traffic signal is located at the intersection of Salem and 5th. As noted earlier, a relatively new overpass bridge is available on 5th Street to avoid the nearby rail lines. With a few minor alterations, it appears that access to the site from Salem and 5th Street are feasible. Norfolk A venue is very narrow and may require additional upgrades in conjunction with the construction of any new facility. Size and Configuration The site is just over a square acre in size. This appears to be adequate for a transit center comparable to the existing Campbell Court with some flexibility for future system growth. Overall, the site is rectangular with multiple access points. This should allow the site to be used to its maximum potential. Site I has very little, if any, slope, which would minimize any grading and building issues. Transit Center Feasibility Study 12 , . . . Other Potential Site Issues Site I is located a considerable distance from the main acti vity points of downtown Roanoke. Pedestrian access to common destinations would be diminished. Due to the surrounding land uses and a lower level of pedestrian activity, there might be a perception of greater isolation and reduced safety. Future operating costs may have to include added security. Because the property has been used in the past for business purposes, there could be environmental issues associated with the site. A thorough analysis and mitigation plan may be required. The existing structure would probably have to be demolished, which would increase the project cost. Utility upgrades and relocations might also be necessary. Many of the existing Valley Metro route alignments would have to be modified. Consideration may also have to be given to adding a downtown circulator service, would increase annual operating costs. Transit Center Feasibility Study 13 , . . . SITE 2 - JEFFERSON and BULLlTT Description Site 2 is located at the intersection of Jefferson Street SE and Bullitt A venue. Currently, the Jefferson Lodge is located on this property. Jefferson Lodge is an older-style, one to three-story motel constructed in 1961. A small, motel office and restaurant are situated at the front of the prope11y located along Jefferson Street. This site is positioned at the southern end of the block. The north end is occupied by the Anthem building, a major downtown office building. The Roanoke Main Public Library is located south of the site across Bullitt A venue. The eastern edge of the property borders a linear park that runs from Roanoke Community Hospital to Market Square. An aerial view of the parcel taken from the City's web page and the Jefferson Street and Bullitt A venue views of the existing business are shown below. Transit Center Feasibility Study 14 '" . . Access . Jefferson Street is a four-lane bi-directional downtown street that runs along the front of the property. On the south side of the site, Bullitt A venue is a two-way, two-lane street with a cul-de-sac at the end of the street near the linear park. Fourteen spaces of short-term parking are located near the library and several curb parking spaces are provided on the opposite side of the street. In addition, the library has a service entl'ance near the end of the street. Bullitt A venue probably offers the best access point for buses entering and exiting any transfer center Transit Center Feasibility Study 15 " . . . located on this site. An existing traffic signal located at the intersection of Jefferson and Bullitt would further enhance transit operations and vehicle turning movements in this area. Site 2 has several advantages from a transit and pedestrian view. A transit center located at this site would be readily accessible for the large number of employers and businesses in the area. It also would be adjacent to an important city-owned activity center. This location would be highly visible and help strengthen the Valley Metro image. Finally, its proximity to the linear park would offer an extremely high level of pedestrian access from other sectors of the downtown Roanoke. This pedestrian amenity could probably be expanded depending on the final transit center design. This location is about .25 miles away from Campbell Court. This could be a distinct advantage if the center is ever relocated because passengers will undergo less of a change. Size and Configuration Site 2 covers almost 1.25 acres of property. Even with access limited to Bullitt A venue, this site should result in a well-designed transit center that has adequate bus parking and enough space for other transit and pedestrian needs. Site 2 has a trapezoidal configuration, but there does not appear to be any significant developmerit constraints. Other Potential Site Issues The greatest potential barrier to Site 2 as a future transit center location may be acquiring the property. The Jefferson Lodge appears to be a somewhat viable business that may not be interested in relocating. Transit Center Feasibility Study 16 ,~ . . . If this site was selected and the property could be acquired, the existing buildings would have to be demolished. Any utility upgrades or environmental problems would also have to be addressed at this time. Although this site would be located in a very desirable sector of the downtown in terms of activity centers and passenger convenience, it may still be necessary to implement a new service that connects the sit~ with the Market Building area. Data that will be described in another section clearly indicates that transit users work and visit in this particular area of the downtown. Site 2 has a relatively gentle slope from Jefferson Street to the linear park. The public library building shows the site shouldn't cause any major construction problems. SITE 3 - WILLIAMSON and KIMBALL Description Site 3 is located at the corner of Kimball A venue NE and Williamson Road. This property is east of Williamson Road and the recently refurbished bridge, which passes over the rail lines that parallel Norfolk A venue. Another potentially significant feature of this site is its proximity to the Interstate 581 right-of-way. The city's aerial view and two location photographs are shown below. Currently, the property is Llsed by the Yellow Cab Company as an operations center. The existing structure and parking area are used mostly for parking company vehicles and light maintenance. Recently, a portion of the site near the corner of Transit Center FeaSibility Study 17 ~ . . . Williamson Road and Shenandoah Avenue was opened as a public, self-metered, parking lot. This change came about after a building that formerly occupied this spot had to be demolished. Transit Center Feasibility Study 18 ~ . . . ,~ Access Williamson Road, Kimball A venue, and Shenandoah A venue provide access to three sides of this property. Access may be severely limited, however, due to the site location, street design, and intersection geometry. Another possible access/egress point may be via 4th Street and Shenandoah. This could be used for both arriving and departing buses, but it would likely add a significant amount of running time to a large portion of the routes. Left turns from the site out on Kimball A venue and Williamson Road are not possible, which would require another routing. Northbound vehicles approaching the site along Williamson Road may not be able to enter the site due to the right turn lane from Williamson to Kimball. A traffic signal is located at the . intersection of Williamson and Kimball along with dedicated left turn lanes that would facilitate bus traffic. But there are no signals, currently, at the intersections of Shenandoah and Williamson or 4th Street and Kimball. Pedestrian access to this site may be a problem due to the actual or perceived barrier created by the Williamson Road overpass. The high traffic volumes along Transit Center Feasibility Study 19 , . . . Williamson and Kimball may also be a deterrent. Although the site is about the same distance from Campbell COUlt as the Jefferson Lodge site, pedestrian conditions are very different. Pedestrians who walk to downtown locations may have to endure multiple crossings along busy arterial thoroughfares and downtown streets and take longer than usual to reach their final destination. Size and Configuration Site 3 covers approximately 1.25 acres. The property has an irregular shape, and part of this is due to a parking lot for the office building located across Shenandoah taking up the southeast corner of the lot. An acceptable transit center design may be more challenging on this particular site due to these factors. Other Potential Site Issues Formerly, this site was the location of an auto body shop. Yellow Cab continues to use it for auto maintenance. As with all the other sites, potential environmental issues must be analyzed and mitigated if necessary. Due to its close proximity to 1-581, this site might be affected by future highway widening projects that would force the transit center to relocate again. The conditions found at Site 3 will require careful attention to design and master site planning in order to accommodate Valley Metro's current and future needs. These factors will probably also increase the overall cost of any transit center project on this site. . Limited access will also affect construction costs and transit operating costs. Transit Center Feasibility Study 20 . . . ~ IV. PASSENGER.SURVEY When GRTC passengers arrive at the Campbell Court transit center, they either transfer to another bus or walk to their final destination. Transfer passengers need a safe environment to move from one bus to another. They also need clear signage to help them locate the route they need to reach their final destination. All of these requirements can be provided in a well-designed transit center. Other passengers set out for a final destination in or around downtown Roanoke. The physical location of a transit center is of considerable consequence to them because it has an effect on how far they have to walk and how many minutes it adds to their total travel time. One of the goals of the passenger survey was to identify the common destinations of GRTC passengers who work, shop, or visit downtown Roanoke on a regular basis. Another goal was to compare the data to the location of the existing and prospective transit center sites. The purpose is to find out if moving the transit center would detract from the general benefits and overall convenience of the public transportation system. Diminishing the positive attributes of the existing transit center and the network of services could lead to a loss of ridership. Survey Design First Transit worked closely with GRTC to design a survey to collect data regarding passenger destinations. The first objective was to identify the passengers that were going downtown on the trip being surveyed or if they ever travel to downtown Roanoke. If they answered yes to either question, the next step was to pinpoint their final destination after they departed the transit center. A list of twenty likely destinations was provided. If the list did not include their destination, the survey provided space to write in a building name, landmark, address, or street intersection near their destination. The final survey design is shown in Exhibit N -1. Transit Center Feasibility Study 21 ~ . . . Exhibit IV-l ~ALLEY METRO ~.. -----=--.~. ~.~::~~_.: .......--- ...-- .. - ~ -~-;i'-...-.r.-..- Passenger Survey I. Is Downtown Roanoke your final destination? ... or is it ever your final destination? yes no 2. If yes. is your destination one of the following: . Center in the Square Market Building Norfolk-Southern Building Library Community Hospital Municipal Building Courthouse Social Security OfJice Poff Federal Building State Welfare Office First Union Tower First Union Bank Transportation Museum Higher Education Center Hotel Roanoke Post Office YMCA NBC Bank Roanoke Times Anthem Building 3. If your destination is not shown above. please 1111 in one of the following: Other Downtown Building. Landmark. etc. Nearest Intersection: On: At: A limited purpose survey was designed so the number of questions could be kept to a minimum. This allowed the surveys to be completed in a short period of time and returned to the surveyor. The ability to tabulate and graphically depict the data was another important aspect of the final survey design. The survey data was Transit Center Feasibility Study 22 (~ "../ . . . tabulated and graphically presented using the Maptitude™ Geographic Info.rmation System for Windows software and Microsoft Excel. Survey Methodology The survey was conducted on Wednesday, August 27, 2003. The middle of the week was chosen for the survey because they historically have been associated with an average day of operation and ridership. No significant events such as vehicle-breakdowns, school holidays, or other circumstances affected the survey. The survey forms were distributed on-board the buses by a group of surveyors recruited from a locally owned temporary employment firm. Prior to conducting the survey, the surveyors were given instructions in how to approach passengers, explain the purpose of the survey, and collect the completed forms. Two First Transit Senior Consultants were on site to supervise the surveyors and direct the survey. Each of the surveyors rode on a bus for an entire run. A bus run is equivalent to a driver's work shift. Most of the morning runs started at 5:20 AM and ended at 2: 15 PM. The first group of surveyors departed the transit operations center with the bus driver on selected morning runs. A total of 13 morning runs were surveyed. These trips and routes were selected due to peak period ridership levels and a high proportion of work trips. A total of 16 afternoon runs were also partially surveyed to get some of the passengers that are traveling to second-shift jobs. The surveyors were instructed to distribute the forms during the inbound portions of each trip, which are those trips headed for Campbell Court. Whenever possible, the surveyors first inquired if the boarding passengers were going downtown. Any passengers that were just transferring to another route were not given a survey unless they wanted to provide information about other trips they do make downtown. About 800 surveys were returned during the one-day survey. Transit Center FeaSibility Study 23 <t . . . After reviewing them for completeness and accuracy, a total of 596 useable surveys were selected for tabulation and analysis. Survey Results The first step in the analysis was to tabulate all the downtown destinations identified in the completed surveys. Multiple responses were allowed because some trips involve multiple purposes. Responses from passengers that were not going downtown but do go downtown on other trips were also recorded. As noted earlier, the most important purposes were to identify the key downtown destinations of bus passengers and the total number that provided that response. The results were also compared graphically to Campbell Court and the prospective transit center sites. The outcome is shown in the following exhibit. Exhibit IV-2 Common Passenger Destinations L__j ~ -- "-, ~ ----- ",,'" ~~...!""'l1=l""" -_ if. , f--- ""o, -- ----~ --- IOUlA\'rWV ---- t'fI8(Ll."'--!y,--~ .::.~ tc Humber of Responses . 31021 (~) .2210~116) . ~2to 99 (4) ~ .10010199(6) . Other (28) ~ 0 .01 .14 .21 Transit Center Feasibility Study 24 ,,~ ~r . . . The symbol lIsed to show these common destinations is scaled to indicate the total number of responses for each address. The survey respondents listed a total of 48 different destinations. Twenty-nine of them were identified by only 1-3 respondents with most of them cited only once. The downtown destinations mentioned most often by the respondents are shown below in descending order. Addrcss Location Responses 215 Church A vc. Municipal Bldg. 139 101 Elm Avc. Community Hosp. 136 50 Campbell Center in the Square 134 706 S. Jefferson Public Library 132 25 Campbell Market Square 114 ] 16 N. Jeffcrson Social Security 100 419 Rutherford Post Office 86 315 Church Courthouse 77 20 I S. Jefferson First Union 67 108 N. Jefferson Higher Ed. Center 54 210 Franklin Federal Bldg. 50 110 Shenandoah Hotel Roanoke 50 201 W. Campbell Roanoke Times 35 425 Church YMCA 33 J II Franklin NBC Bank 27 10 S. Jcfferson First Union 22 303 Norfolk Trans. Museum 21 602 S. Jefferson Anthem Bldg. 14 110 Franklin Norfolk-Southern 9 TOTAL RESPONSES 1300 The survey shows the majority of respondents walk to and from locations within a very short distance of Campbell Court. This suggests that a large number of Transit Center Feasibility Study 25 ~ yo . . . passengers may be inconvenienced if the transit center is ever relocated. Another c,omparatively large concentration of destinations is found near the intersection of Church A venue and Williamson Road. This area and two other nearby clusters are relatively close to Site 2 (Jefferson and Bullitt). Based only on this data, Site 2 may also be suited as a location for a new transit center. According to the survey responses, there are no common downtown destinations in the vicinity of Site 1 (5th and Salem) or Site 3 (Williamson and Kimball). Transit Center Feasibility Study 26 .. . . . v. ROUTE ALIGNMENTS AND SCHEDULE This chapter analyzes one of the chief impacts of relocating the transit center to another site. Currently, GRTC operates on a "pulse" schedule. A pulse schedule involves scheduling all trips, or a large portion of them, to meet at the same time at a central location. Like Roanoke, most transit systems that operate a pulse schedule also have an off-street transit center. This provides adequate parking for the buses during the pulse, makes it easier for transfer passengers to move back and forth between the buses, and eases the bus boarding and deboarding process. One of the reasons pulse schedules are so attractive to passengers is because they eliminate long waits for transfers to other routes and keeps their overall travel time to a minimum. A critical requirement of a pulse schedule is a set of routes with identical round trip running times. Each route must depart and return to the transit center at the same time to accomplish the purpose of this type of schedule. Any conditions that alter the scheduled running time of a route can prevent it from being synchronized with the other routes included in the pulse. Included are: auto congestion, passenger boarding times, alignment changes, accidents, railroad crossing delays, and mechanical problems. Most of these delays occur infrequently and are only a temporary scheduling concern. Any alignment changes that lengthen the running time are an issue that must be addressed if the pulse schedule is to be retained. If the GRTC transit center is ever relocated, many of the existing route alignments will have to change. To help determine the impact of these changes, the downtown route network was redesigned to serve each of the proposed sites. Exhibit V-I shows a specific area that was defined to help complete this analysis. Transit Center Feasibility Study 27 '\ . . . Exhibit V-l ~-_(OU~O~~~~~'---"~~~-'Uj~~;< ,i ,'~,' ~Uj~ ~~~~=7 ~"~;~?,~:~' I" ~c~~~;';',! '{/ '-':',:':,::,~:J.~ '.--1;:, if.s, .,~~<? ')J:~S ;, ,~',I ,.,. " Cf)1=-itff! '" .:"',,,. ,_" !'t(~~"" ::.~ ~:.. '.-1k.-"-~ ~___:..> ll~.' (2201 ,...:-_~---~~ I' >""l.;;...\_~ _~"" ,II '(~)'l.''''.;'' ",~-"" '--:i..- ",' 1 ~? ,;.........- ' .~ tC1,Aii."',,'v,,: .",'~_,: ", ';;,o"'LlIl__","~'"I, YO? t '0" ::;-' '\1:- ~ f~:~,!.~ (':j; , ~_~-,"'-v -_ ,-- __' ~l'" c: -- 'J~.( 1 Jl ~",v .... ~ ,_ ..- ~j ! .. . I ~ ~tt-.q;":~,"<;=>[ "J 1, --,.. :'....-~-__ ~),:J ~ J -sJf ~l'l" .i ~ -:' .\- trP..----- 1 (r ~ .' ',I ~I 1~'1>:lO>~~:(.""-':"'T/'., --.--~;,-:--..::.,:: -.~--~~-' ""i(~"l~~"'''''' ...~, .-.;r~i-'": 1 1 ". , I': 1',)..- ~ta:.Sh /::,..! ~_~ ._ -l::~::.:::.:.'""{ "'CJ"""'" ~ \-:';:". :\I&-S~~. )j ~ '()J' s: Salem' ' ',,:, <~, ) 6tjql1~""-W;W$.w<;,lIl:::;"'(iJljtr' ,~. ,':\91'1.''''. ,~\ I~,...!i ~_;.'~~' "'~Ve::~~ :~ ~~,~. ,:;"':)::.: 'i ~?~ cerm>b~~~:t , , --:. ._';, ~i, II:>_:~:'::~\/,jt'~:F;l, ... I "', ,I I ~ "'" ..I,a/em AVll.n..' -", -, - 'C)' "_- -"",,; -,' ',' , ..~~ :\-,', , .~ - VI -,-I~, vr-~-- J~__'SfN~_1 1-' :e --;n~- .c~~_-'" e ~;,~ '~.-f24}' ,'" -, , I . I ~ I. , I' "'-"""~-' I, '---t/i Cl1l):9lb - ",'''\1 N<e'l> "~.' G" '-, .."- " ~:~ =1.': -,~~~~:,- ~( ~ .~ _ .~:.' :.. RQ.anOk~ ~ ~ ,-.~.~~r~' ~~j ci::~; -~ :.\:~ '.~~ ,-:' ,-' ; .-~~-::~:...:.\,,' l~~;' ~.-; '", c:J;' \l"'''1[1' '~~.... [fJ,',' ~~--_-J) -.-:: - -o.'--w-:cr.I':.:-J L1i-.': 12210' :::-<~ ~__~~ ...~~~""'\~ ~ ~ \ '> "" q: ,i'....-_.:~ II ;;"- :... J _ ,I . l-.:cn-.----:~ ~--"..r-:....-,.- ~f!l'I:tf ,{_ .\.::-:f :,' i"; 'I' '?'_....~~". "",-:",,,'' ", lIl-'::--", ,.;€ ,', "'-~~lO 1~'~'I'i""'I'~-<Il ",'I/> .s>~_ ,- sa'" - "t~i~jb: '::,{'~-"~;~~~I~;j;g1 t", 'i~ljfb~?jf;~i~~5!i:;~ ','- ," 'I" 1,.1 '11-;';~'!Jj ", ..I' '':: -=-~ .:1<-:1:;1:.0. I", ; i._II :.I.-O"p..'ol~./ .\. %'11,< '\ .~<'" I' ,I : ~rtA.~ I, :~ t;,:II~ -'1!':";fI}':""~ W'~ I;' ..\ii Q,.(1.'IP'/,:;;/><f(; '%. ~.pi L ~ ii ." ,;~~B~,'.;;~~ ~JJl;i"l#;~i:i~~?~;~~{)!~#~~\i Exhibit V -2 shows a comparison of the one-way distance of the current and proposed route alignments within the defined area. ' The existing and proposed mileages were calculated and compared for the route segments found inside the defined area. Both the inbound and outbound route segments were analyzed. The exhibit shows there will be a small increase in the total number of route miles if the routes are redesigned to serve the potential transit center sites. Although the total additional miles are relatively small, they can have a significant impact on transit operations. The most important impact these changes will have is on the scheduled running time of each route. Exhibit V -3 shows the impact of the route changes on the running times. Routes that can be operated in less time will not impair the pulse schedule. However, extra running time that is not used productively can result in excessive layover/recovery time and substandard on-time performance. Transit Center Feasibility Study 28 , . To provide a pulse schedule, the existing GRTC service is designed to operate with a 30-minute running time on each route. The running time analysis for the modified routes is based on the current average operating speed of each route. A column that shows the estimated change in running time for each route is provided for each potential site. EXHIBIT V-2 Comparison of Route Mileages (within defined area of analysis) 11 1.13 1.25 1.47 1.37 15 0.92 1.00 1.19 1.14 21 1.26 1.34 1.14 0.71 25 1.51 1.73 1.38 0.58 31 0.87 1.33 1.12 1.24 35 1.07 1.62 0.98 1.50 41 1.08 1.75 0.94 1.69 . 51 0.96 1.49 0.73 1.32 55 1.12 1.25 1.00 1.86 61 1.61 1.74 1.48 1.97 65 1.03 0.55 1.48 2.00 71 1.23 0.62 1.35 2.01 75 1.42 0.91 1.80 2.06 81 1.66 1.74 1.98 1.60 85 0.92 0.99 1.20 ' 1.12 0"1.'. 00 0 12 1.36 1.22 1.44 1.02 16 0.92 0.99 1.19 0.79 22 1.05 1.32 1.14 0.55 26 1.27 1.57 1.37 0.76 32 0.81 1.32 0.96 0.85 36 1.10 1.60 0.92 1.09 42 1.25 1.65 0.92 0.76 52 0.98 1.50 0.73 1.30 56 1.16 1.28 0.98 1.47 62 1.63 1.72 1.48 1.96 66 1.25 0.54 1.48 1.65 72 1.13 0.63 1.34 . 1.53 76 1.47 0.91 1.75 1.58 82 1.44 1.50 1.73 1.30 86 1.10 0.99 1.20 0.80 . ~~......,.- -,..-7"'f"f,""--..,..,......,---- ---..........,--~~---.~~~ -- -~---.-~ " .'.:'..JOTAL. ~>. ~;';'.;. ;35.7V' .,.. 38.05.. .',' .37.87/.....-; .:. 39.58 .' Transit Center Feasibility Study 29 . . . , Exhibit V-3 VALLEY METRO Estimated Change in Vehicle Run Times .==~a=f=- 11 f.;'",}:1"" <':14.2.'.: _..~;30;ji";';~..7~22... .:"3V'. ,: -t' ':, ,):.':7.44~:'~~', '3.1"'.'.',.1,i,:., .,' J.34.::,.:.31<:~'::,,'.'k ,~!;, 15 6.0 12.0 30 6.08 30 0 6,27 31. 1 6.22 31 " 1 ... 21 I;A:1,. .';10:2 ,. J30""" :>.',;5:111:: ':..,30':,. ,.' ..0 ";.;4.98. :'J.'~29,:,.> ,.,<,:'1>.-."". .,4,55,,::.~ .,. ,27/:." ..,'.,';3:\:,,: 25 6.7 13.4 30 6.92 31 1 6.57 29 '1 5.77 26 .4 ..,31 ;',7:10-;,. :':":~'14:2 .'.In',),}:56;>;.', :.32.'-:.,'.2..'.' .::::7,35:.. . ".Ioi" F." ':,'7.47" '".:32':'> 35 5.9 11.8 30 6.45 33 3 5.81 30 0 6.33 32 41 .. :;;:';6;4,:..;':::"~~i2.8~:f ~:~~3P;';:-; ~:jQZ>': 2_~3.b-=~::{32:i ~'j6i26;2:~;i29r.,; ~::.!;11 ::i.7:"qr::~? :-';;33i;::-:;r;:) : iii, 51'-- 5.0 10.0 "30 . 5.53 33 3 4.77 29 , .1 5.36 .. 32 ~.----..r 55 ::.,J6:6,;':,.,.:,f3:2.:: ;:;:.30- ,," ,6:7:3., '. 31:.:1-. .. ;6.48' " (. .'.:29:;,.,~11..~.,.,t;,'",. '.h7:.34{:':~' i,l,' 33.~..:' i;'~:~;,,3'.-:,,;.\ 61 5.5 11.0 30 5.63 31 1 5.37 29 .1 5.86 32 2 65 7.2. 14.4 30 6.72. 28 .2 . 7.65 ,32' .2. ..8:17. 34 .. 4 71 6.1 12.2 30 5.49 27 -3 6.22 31 1 6.88 34 4 75 1/'6:4., LJ2.8 . ,: '30:' '.5.89.. '. 28 . ,.-2'.;" " .6.78: ' -- ~ 32,:;. :",2'::, ~ ." 7:04.:~ ~'33'::;; c. 5:;,3 ~': 81 6.7 13.4 30 6.78 30 0 7.02 31 1 6.64 30 0 85 ....7:7 ':'15,4 ,. 30. .7.77 ; 30 '.:' . '.0 . .7.98.'.,' ., :3f: ;. ,:; 1c,:, ..7:90.<.~ ,.;;';3F:; ".:,:,1.. 'i. inbourid .' 12 ........LL.. ._l~L.. .30 7.56 29 . ,1 7:.78, . 30 ."... '0 7.36 29.' .1 16 7.4 14.8'-30- -~-':/t;7-~ 30-~O~-~ ---:;-j,7~'~ - 1 7.27 29 -1 22 ..~---~re-'-'- -~'9.6- -. ~~~30~-~~ --~.5~07-. ~_ '32 . _ '~-~2,"-'~ --~ag:- y-o-Sl'---: -f7~""- --'-.4.30,0': '.--:--'l(~~: ~:.0::3?-;~~ 26 ---'7T-- .~. --W---'7.80-- --31-- --. 1 7.60 --30 - ~o---- '6:99- -~ ~. 32 .' 5.8 11.6 30 6,31 33 3. ,5.95 31 ..1' .5.8430' .c 0., 36 4.5 9.0 30 5.00 33 3 4.32 29 -1 4.49 30 0 42 4.7 ,.:9.4. ,30, 5.10 ., 33 c3 4,37. 28 ., .2'.. 4.21.' .;,,27, 1,.- .:3 52 5.0 10,0 30 5.52 33 3 4.75 29 -2 5.32 32 2 56 .6,3 12;6 30 6.42 ,. ..311 6.12.29 .1. 6.6J, .31." '1- 62 5.6 11.2 30 5.69 30 0 5.45 29 -1 5.93 32 2 666.6 13.230' 5.89' 27: .3. 6.83, 31 " 17.00, 32., ,2, 72 6.8 13.6 30 6.30 28 -2 7.01 31 1 7.20 32 2 .. 76 '''.'.~-12.0. ," -=~O =.~ 5.4C ~.'!!..___ =--"-:3~' -. 6.28.;- ---;-3T-- ..1 6.11.'" 31" ,1 . 82 5.9 11.8 30 5.96 30 0 6.19 31 1. 5.76 ... 2~ ...._:1 ,_ .....86-.. _..~- ..,.....1'3:0'-.-' -:-.- 30 C'-;- ~-6.3'9:-- -29:---' -"~1- -. 6.60"- ;''''30'~ ~~ .::-6.20 '-29 ;'1'" Modifying the running times in a pulse schedule cannot be accomplished without a degree of risk. Routes that require additional running time as a result of the alignment changes must operate at a faster average speed, undergo a forced reduction in service (shortened alignment), or be excluded from the pulse schedule. Absorbing small increases in running time (e.g. 1-2 minutes) may be possible within the existing schedules. Even small increases can make it difficult to maintain the schedule and meet other operational requirements. No changes should be allowed though if it results in substandard recovery periods, unsafe operating speeds, or mediocre on-time performance. When making a decision about the relocation of a transit center, the main concern is whether or not the Transit Center Feasibility Study 30 " . . . existing schedules can be sensibly altered without having an undesirable effect on the pulse schedule. At the present time, it is believed that the scheduled running times and operating environment are not suitable for modifying any of the schedules. Auto congestion along some of the alignments prevents those routes from arriving back at the transit center on time. This causes some transfers to be missed, which can result in a 60-minute wait for the next bus during certain times of the day. Another concern is whether or not the amount of time scheduled in each trip at the transit center is adequate for the exchange of transfer passengers and regular boardings. This is also a primary opportunity for driver's breaks. Based on this analysis and the features of a pulse schedule, GRTC should be very cautious about modifying any routes that result in changes to the running times. Transit Center Feasibility Study 31 , . . . VI. COMPARATIVE SITE ASSESSMENT Exhibit VI-l presents the results of a comparative evaluation of Campbell Court and three other potential sites. The evaluation incorporates the findings of the site visit, origin-destination data, and route alignment analyses carried out for the study along with other consultant observations regarding each location. This report describes a feasibility analysis that was completed from a transit operations perspective. It does not preclude the city from choosing another site if a decision is ever made to relocate the transit center and addressing the issues associated with that site. Furthermore, other architectural, engineering, land use, and cost criteria should be discussed and evaluated before a final decision is ever made. The evaluation criteria used in the transit operations evaluation are described below. Access: Street and highway access is important for the efficient flow of buses in and around the site. Congestion: Vehicular congestion around the site can lead to bus/auto conflicts and increase running times. Pedestrian/passenger safety may also be diminished. Site Size: The site must have sufficient space provide for bus circulation, parking, and an appropriate facility. Configuration: Along with the size of the parcel, configuration can be a key, determining factor in the efficient design of a center. Transit Center FeaSibility Study 32 ~ . . . Adjacent Land Use: Compatibility with surrounding activity centers is very important. At a minimum, they can impact the amount and nature of traffic congestion and attractiveness to existing and potential passengers. A vailability: Land ownership may affect the ability to acquire a desired site. Pedestrian Access/Safety: The site should maximize the safety of passengers while they are within the confines of the faciHty as well as when they enter and leave the site. Relation to Route Structure: A new facility should be located in or near the downtown. The need for additional running time or vehicle miles should be negligible. Relation to Primary Destinations: Transit center should be located near major downtown activity centers to minimize walking distances and overall effectiveness of service. Impact on Traffic Operations: Area traffic and the traffic engineering system should not be adversely affected. Bus circulation in the vicinity of center should be optimized. Ability to Accommodate Growth: Site should be large enough to allow for additional buses, parking, etc. if the service is expanded. Opportunity for Significant Building: The relocation and construction of a new transit center should be an opportunity for the city to attain a building that generates civic pride and promotes further growth and development. The ranking of the sites includes both a raw score and a weighting scale. The weighting scale consists of a qualitative (standard, important, and vital) and Transit Center Feasibility Study 33 ~/ . . . quantitative value. The raw scores were multiplied by the weighting factor to produce the total score for each site. EXHIBIT VJ.1: Alternative Site Numeric: Ranking Critelia I . HcalllPlJell COUll . ~ JeHr.r~on/~~~_. . Raw. Weighted Raw Scale Score l Score Score s7e3~: WilliamsonfKimball I . Raw ! Weighted ! Score Score Weight Site 1 5th/Salem Weighted Score Site 2 JeffersonlBullitt Ra.1 Weighted Score Score ..~~~.................................. '!!'.P.!!r!!!~!.... ...~... ...............~ ..............~~ ...............~ ..............~~. ...............~ ..............~~ ...............~ ................ m..g~~.'!~.....mm.............m.. I!!'.~!!r!!!'.'!.... ...~m ............m~ m............~ m............~ .m....m...~~ ....mmm..~. .....m.......~ ....m.....m~ ......mm.... Stt. Size Standard 2 2 4 2 4 2 4 2 :::~~9:~~~~:::::::::::::::::::::::::: *j~~~i{::: ::x:: :::::::::::::j :::::::::::::::~ :::::::::::::j :::::::::::::::~ ::::::::::::::) :::::::::::::::~ :::::::::::::::? :::::::::::::::: ..~i~~'.'!.~!!~~.~.~..m........m.... ~~~~~..... m~m m..m.......~ ...mmm...~ .......m..m~ .m........m~ ..........m..~ ............m~ ...............~ m,......mm .)!~~.~~!!i!Y.............................. ~~~~~!!l..... ...t.. ...............~ ...............~ ...............~ ...............~ ...............~. ...............~ ...............~ ................ ~~.~~~.~.~~~~.~.~~!Y..m....... Y:1!l!!.......... m~m ................~ ....m.....J~ mm........} ....m.mmg ...........m.~ ........mm?~ ........m....~ ....:..m...... Relation to Route Structure Volal 6 4 24 2 12 2 12 2 1 R~!~~~~j~:r!i!~~~)~!~~~~~!:::: yj~L:::::::: :::L ::::::::::::::j ::::::::::::::~~ :::::::::::::::~ :::::::::::::::~ :::::::::::::::? ::::::::::::j~ :::::::::::::::~ :::::::::::::::: ll!'.P!!~.~~}~.~.<?.P.~I!!~.'!~!!........ 1!!'~r!!!r!L.. ...~... ...............~ ..............} ..............} m............~ ..............} ...............~ ...............~ .......m...... ...(~lJ..~~.~!:~.I!!~~~!~.g!!!!I!!....... ~!Jl!!~.~!!l..... ..}... ...............~ ...............~ ...............~ ...............~ ...............~. ...............~ ...............~ ................ ortun for S. . Public BId. Standard 2 2 4 4 8 4 8 4 TOTAL WEIGHTED SCORES 132 92 112 fll Raw Scores: positivo;4; neutral;2; negalive;O . Based on this initial examination of Campbell Court and three potential transit center sites, Campbell Court is rated just slightly higher than Site 2. Campbell Court is extremely well situated compared to the most common downtown destinations. Pedestrian access is very good because of the crosswalks and pedestrian signals located in the area. The site is already owned by the GRTC, which eliminates any expensive or difficult acquisitions. The retail space and parking garage and their revenues would also be retained. Finally, the existing network of routes and schedules would not have to be changed. It may be possible to address some of the issues associated with the other sites by adding traffic signals or redesigning intersections and making other improvements. However, passenger convenience and accessibility to key downtown destinations could still remain an issue. Campbell Court has certain advantages over the other sites because it is an integral part of the transit system. It has proven since 1987 to be very effective in terms of transit operations and passenger convenience. Transit Center Feasibility Study 34 ~ . . . A new transit center could be constructed on one of the other sites or another site not included in the analysis, but the city would have to deal with site-specific concerns and costs. One of the potential costs is the price of the land. Campbell Court is already owned by the city. Another cost involves the construction of a new building. Although federal funding can be obtained to help offset the price of a site and a new building, a sizeable amount of local matching money will be required. Depending on the site chosen for a new transit center, potential environmental mitigation, relocation, and other issues could increase the total cost. Another potential cost of relocating the transit center is the loss of revenue that is generated through office leasing and parking at Campbell Court. Currently, that amounts to approximately $150,000 net revenue each year. The loss of this revenue source may compel GRTC to reduce its service or request an increase in the money it receives from the city. If a new tran,sit center is ever built at a location that is not convenient to the key downtown locations or has other pedestrian issues, a new downtown transit shuttle service may also be required. To be effective, this type of service would have to be operated on a very high frequency. This would involve the addition of several new bus operators and vehicles and their associated costs. In summary, the transit center works very well at its current location. It does not require any major capital investment at this time, it is very efficient from atransit operations perspective, and it generates revenue that helps offset the cost of transit service. A new center could be constructed at another location, but it will involve land acquisition and construction. It may also increase the annual operating cost of the transit system and the city's share of those costs. Transit Center Feasibility Study 35 , . . . VII. OTHER TRANSIT CENTERS To assist the city in considering various options for its downtown transfer facility, First Transit contacted other transit agencies throughout the country that have completed similar projects over the past several years. In this chapter are examples of transit centers at the following transit agencies: o Cape Area Transit System in Cape Cod, Massachusetts o Southeast Area Transit in Zanesville, Ohio o Manchester Transit in Manchester, New Hampshire o CityLink Transit in Peoria, Illinois o Decatur Public Transit in Decatur, Illinois o Muncie Indiana Transit System in Muncie, Indiana o El Metro in Laredo, Texas o SPARTA Transit in Spartanburg, South Carolina The transit centers included in this report represent a fairly broad range of architectural styles, size, amenities and cost. All are located in the central business district of their respective cities. While each one is very unique and designed to meet the specific goals of the local communities, they are all recognized for their excellence in terms of facilitating the operation of transit and encouraging downtown development. Should the City decide to undertake the development of a new facility, First Transit recommends that the city contact some of these transit agencies or additional ones not included in the report for additional information that would be useful as the city goes forward with its own project. Transit Center Feasibility Study 36 ~ . . . Hyannis, Massachusetts Cape Cod Regional Transportation Authority Description: The Cape Cod Regional Transportation Authority (CCRT A) provides public transit throughout the Cape. The permanent population is 175,000, but this increases four~fold during the summer tourist season. Services include fixed route and paratransit services. The Transportation Center serves CCRT A's fixed route services, Plymouth and Brockton intercity bus services including service to Boston, shuttle services to local ferries serving Nantucket and Martha's Vineyard and local taxi services. The facility includes ticket offices for Plymouth and Brockton and CCRT A, a car rental counter, a waiting area and information booth, restrooms and water fountain. CCRT A has administrative offices located on the second floor, which includes space for meetings and operator training. Size of Facility: J5,000 square feet on two floors. The property is 10 acres. Number of bus bays: lObus bays plus 20 taxi bays Parking spaces: 200 Total project cost: $6 million Project funding: Federal and State grants Transit Center Feasibility Study 37 , . . . Zanesville, Ohio Southeast Area Transit (SEAT) Description: The SEAT Transit Center is located in downtown Zanesville, a city of 30,000 located in the southeastern part of the State. SEAT operates a peak service of 20 vehicles, including 4 fixed routes that all serve the Transit center. Passenger facilities include a waiting area, two public restrooms and a Greyhound window for intercity buses that also use the facility. A local taxicab operator has a dispatch office located in the building. SEAT's administrative offices and Board Room is located in the building as well. The original plan called for a retail tenant to occupy 980 square foot space; however, no tenant has been found to date. Size of Facility: 4,100 square feet on one floor. The property is approximately 1 acre. Number of bus bays: The transit center has spaces for six vehicles (two 35 foot buses and 4 van cutaways). The parking is configured in a perimeter style in which the buses pull up alongside the building. Parking spaces: 27 spaces in two parking lots Total project cost: $1,266,000. Project funding: Federal and State grants and local match. The local share was $50,000. Transit Center Feasibility Study 38 , . . . Decatur, Illinois Decatur Public Transit System .;;~~ ':,". -:. - '.;-:' . Description: Decatur is located in downstate Illinois, approximately 200 miles south of Chicago. Decatur Public Transit System operates 16 routes with a fleet of 19 peak buses. The transit facility is located in the downtown. The facility is used exclusively by DPTS and there are no other tenants. Focal point of downtown is Central Park in which resides the old Transfer House. The Transfer House was the hub of transportation in Decatur for 50 years serving electric trolleys, light rail and buses until approximately 1975 when it was moved to Central Park. The new Transit Center sits one block from the Transfer House and was designed to complement the Transfer Center. It is called the Senator Severns Transit Center in honor of a respected local official who died several years ago. Size of Facility: Facility - 5,075 sq ft; Property - 51,000 sq ft Number of bus bays: Fifteen. Number of parking spaces: Eight plus 2 handicapped. Total project cost: $2,400,000. Project funding: FT A, Illinois Dept of Transportation and the City of Decatur Transit Center Feasibility Study 39 , . . . Muncie, Indiana MITS Description: The Muncie Indiana Transit System (MITS) provides fixed route, paratransit and trolley service in Muncie, a city of 67,000 located in north central Indiana. MITS operates a fleet of 30 fixed route buses, three trolleys and 14 paratransit vans. The fixed route service includes 15 routes that operate Monday - Friday between 6:00 am and 9:00 pm and on Saturdays between 8:00 am and 6:00 pm. The transit center, completed in 1987 and expanded in 2002 is the primary transfer point for the fixed route services. Amenities include: CJ Indoor and outdoor seating CJ Bike racks CJ Accessible water fountain CJ Vending machines CJ Employee break room with private bathroom CJ Supervisor office CJ Information booth CJ LED signs indicating bus arrival and departure times and public service messages Size of Facility: Building - 3,252 sq ft; Property - 27,820 sq ft Number of bus bays: 10 buses. Number of parking spaces: Two staff cars; no public parking. Total project cost $1,100,000 Project funding: 80 % FT A, 20 % state and local Transit Center Feasibility Study 40 , . . . Laredo, Texas EJ Metro Description: Laredo is a fast-growing city of 183,000 located in south Texas on the US- Mexican border. EI Metro is the transit agency serving the City. EI Metro operates 21 fixed routes, utilizing a fleet of 40 buses. Additional services include a local trolley service that utilizes 2 vehicles and paratransit service that operates 18 vehicles. A major downtown transit center and parking garage was completed four years ago. The facility is a multi-modal, multi-use facility that includes: CI All transit administrative offices CI City of Laredo Community Development office CI Burger King fast food restaurant CI Greyhound depot All of EI Metro's fixed routes begin service at the transit center. Number of parking spaces: 400 space parking garage Total project cost: $15,000,000 (estimated) Project funding: FT A, state and local match Transit Center Feasibility Study 41 ., . . . Spartanburg, South Carolina SPARTA Description: Spartanburg is a city of 60,000 and is part of the Greenville, Spartanburg and Anderson metropolitan region of South Carolina. SP ART A transit operates eight fixed routes throughout the City of Spartanburg, utilizing a fleet of eleven medium-sized buses. Its newly completed transit center is located in the central business district and is the central transfer point for each route. Transit functions conducted at the facility are generally limited to customer service activities. Greyhound will begin serving the center in the near future. In addition to transit, the Spartanburg police have an office in the facility as well. Size of Facility: Building -7,000 sq ft. Number of bus bays: 6 buses. Number of parking spaces: No on-site parking. Total project cost: $1,600,000 Project funding: 80 % FTA, 10 % state and 10 % local match. Transit Center Feasibility Study 42 It:,. VALLEY METRO Greater Roanoke Transit Company ~.m_..,. ~_~ (.. . .1 ~J:i<.-iS ~~ . . ~-.J I'_~: I__n'n~! CJ CJ 00 00 ~.! . ~-<;J ~~ ~ ~C'.' Ie; 01 Ii Ii II iii rii i~~~ii: . THE FOLLOWING IS FOR INFORMATIONAL PURPOSES ONLY THERE IS NO SCHEDULED GREATER ROANOKE TRANSIT COMPANY BOARD MEETING REGARDING THIS INFORMATION J . PG Box 13247 " hoanoke, Virginia 24032 WWIN. valleymetro.com Phone 540-982-0305 Fax 540-982-2703 ../ ~.(~ VALLEY METRO Greater Roanoke Transit Company ~ ~~ r;""';1 ~'""" . bd~1J1J ~ ~ I9::::::QI tQ::::QJ m!I IIlIIl1 II!IIIII~jjJlII III August 19, 2004 C. Nelson Harris, President and Members of the Board of Directors Greater Roanoke Transit Company Roanoke, Virginia Dear President Harris and Members of the Board: Subject: Campbell Court Lease Agreement with Culpeper Wood Preservers of Fredericksburg, Inc. Background: The Greater Roanoke Transit Company (GRTC) owns the Campbell Court Transportation Center located at 17-31 Campbell Avenue S.W., and leases space within the facility. Recently, GRTC was contacted by a representative of Culpeper Wood Preservers of Fredericksburg, Inc. (CWP), inquiring about space for lease within Campbell Court. CWP manufactures and sells various wood products for the construction industry. GRTC staff showed CWP an office space, which contains 888 square feet of space. After looking at the space, CWP indicated they would like to lease the space. The space will be used as CWP's local sales office. After negotiations with CWP, and proper review by GRTC's staff, GRTC and CWP have agreed to a two-year Lease Agreement with two one-year options beginning September 1, 2004, under the terms set forth below. Year one Option year one $11.00/sq. ft. X $11.39/sq. ft. X $11.73/sq. ft. X $12.08/sq. ft. X 888 sq. ft. = 888 sq. ft. = 888 sq. ft. = 888 sq. ft. = $ 9,768.00 $10,114.32 $10,416.24 $10,727.04 Year two Option year two PO Box 13247 · Roanoke, Virginia 24032 www.valleymetro.com Phone 540-982-0305 Fax 540-982-2703 I..r , C. Nelson Harris, President and Members of the Board of Directors Campbell Court Lease Agreement with La Finca, Inc. August 19, 2004 Page 2 Action to be Taken: GRTC will execute a new two-year Lease Agreement with two one-year options with Culpeper Wood Preservers of Fredericksburg, Inc. effective September 1, 2004, as summarized above and in form approved by Legal Counsel. In accordance with the language in the Board's June 18,2001 Resolution, such action will not be taken until at least five business days after the date of this letter. Should you require any additional information, or have any questions regarding the above referenced action, please contact me. Respectfully submitted, ~~d -- -r /~ David A. Morgan General Manager DAM/ch c. Vice President of Operations Treasurer Secretary Legal Counsel VALLEY METRO Greater Roanoke Transit Company ~aBl~ IJ Il1 II Ill. ~I~ III . THE FOLLOWING IS FOR INFORMATIONAL PURPOSES ONLY . THERE IS NO SCHEDULED GREATER ROANOKE TRANSIT COMPANY BOARD MEETING REGARDING THIS INFORMATION . PO Box 13247. Roanoke, Virginia 24032 www.valleymetro.com Phone 540-982-0305 Fax 540-982-2703 '" ) . ~. - . .~---_. ._.._,--_._._.._---~ Chapter I OVERVIEW ---- "-'---'- - Details of potential operating scenarios are found in Chapter VI, and the costs associated with each of them are developed in Chapter VII. This calculation shows that the annualized costs could range from $137,280 to $377,520, depending on the scenario selected. Volunteer operators could result in a significant savings. The final chapter outlines the next steps in the process which could eventually lead to a vintage trolley in Roanoke, should the community and its leaders so decide. Appendix A includes the results of an initial environmental overview. , While Wilbur Smith Associates is the contacting firm on this project, this report was prepared by Lomarado Group with inplit from Fitzgerald & Halliday on environmental issues. . . Roanoke Vintage Trolley Conceptual Analysis 1-2 . . . /\.\, \ ( Chapter II VINTAGE TROLLEYS IN OTHER CITIES -_.__._-"-,._._" -- _. .._MM..._......____...... '" .." ....._.. M.'.........._......MM"_..._._.. ..M.M_ .M.......__.._......_...._ INTRODUCTION The recent American quest for our roots, amid the context of our historical experience; has led to a revival of interest in not only the preservation of historic districts and urban neighborhoods, but also the growing interest in vintage streetcars. Further, as traditional neighborhoods in older cities become the location of choice for more American -- singles, young couples, families and empty- nesters alike -- there is emerging a need to provide good transit service to these areas. Several of the operating and planned systems around the country contain features which have similarities to the proposed Roanoke vintage trolley. The first section describes four vintage trolley lines which are similar in one or more respects to that proposed. Two of the lines are in cities whose size is similar to Roanoke; namely Kenosha, Wisconsin; and Little Rock, Arkansas. The other two lines serve much larger communities - Seattle and Dallas - but are included because of similar system size (in the case of Seattle) and the reliance on volunteers (in the case of Dallas). . The second section discusses some of the issues commonly raised about vintage trolley projects, and discusses these issues in terms of their perception in communities where systems have actually been implemented. While this data is anecdotal and somewhat dated, it gives a fair representation of the community issues still commonly raised today, and the actual experience relative to those issues once operation began. THE INDnnDUAL SYSTEMS 1. SEATTLE, WASHINGTON King County Metro Waterfront Streetcar 201 S. Jackson Street Seattle, W A 98104-3856 (206) 684 1629 http://transit.metrokc.gov /bus/waterfront_ streetcar.html Seattle's Waterfront Streetcar is one of the oldest such lines, having been established in 1982. It was the brainchild of Councilman George Benson, who spearheaded its development as a catalyst on which to base the restoration of Seattle's waterfront. It has been in continuous operation since its inauguration. The original line used abandoned rail tracks of the Burlington Northern along the Elliott Bay waterfront. Subsequent extensions have been made to take the line to the Pioneer Square area and on to connect with the International District. The line is 1.75 miles in length. Approximately two-thirds is on former Burlington Northern Railroad trackage adjacent to a parallel arterial roadway (Alaskan Way) which also serves the waterfront area. This trackage was rehabilitated, and passing sidings were added, since the line was ........_.... .... ".__M MM_.M'" "' . 'M.. Roanoke Vintage Trolley Conceptual Analysis ll-l ~. . ~-- Chapter II VINTAGE TROLLEYS IN OTHER CITIES "c"o _. c.__"......' co>" ,,_ " _",._ ~ single track. An overhead electric power system was added and a small maintenance facility built at the north end of the line. The extension through Pioneer Square to the International District operates over new track laid in the street. Three streetcars from Melbourne are used. There are nine stations along the route, and the line is fully Americans with Disabilities Act (ADA) accessible. The line is operated seven days a week, with service approximately every 20 minutes from 7:00 AM until 6:30 PM. The fare is $1; which allows a passenger to get off and on any number oftimes for a 90-minute period, after which another fare is required. Ridership varies, but is nominally about 1,700 passengers per day. The Waterfront Streetcar is operated as Route 99 of King County Metro, which is the transit agency which operates bus service throughout the Seattle area. The Waterfront Streetcar allows visitors to access a large number of venues along the waterfront, including parks, shops and restaurants. Since parking in the area is often difficult, cars can be parked one time for an entire day of sightseeing and partaking of the various attractions. The 90- minute fare is also conducive to this type of activity. Over the past year or so, there has been residential development along the north end of the waterfront. As a result, the system is carrying a larger number of commuter and work-trip traffic, estimated as high as 50% of total ridership. . 2. DALLAS, TEXAS McKinney Avenue Transit Authority 3153 Oak Grove Dallas, TX 75204 (214) 855 0006 http://www.mata.org The McKinney A venue project began when local business owners, seeking to link their reviving restaurant and entertainment area with Downtown Dallas, discovered abandoned trolley tracks beneath the asphalt of McKinney Avenue. These tracks became the nucleus of the project, although some new track was required. Service began in 1989, and it has been extended since then. The line runs from Ross and St. Paul along the latter street to McKinney, then northerly to a loop around Hall, Cole and Allen, a distance of about a mile. Extensions of about 1/2 mile have been made at either end, linking the line directly with downtown and with the Dallas Area Rapid Transit (DART) light rail station at Cityplace. There are four restored passenger trolleys available for service. A small shop is located near the north end of the line, and restoration work as well as maintenance is performed there. The line is not wheelchair accessible. . The McKinney Avenue line is a separate organization, established solely to own and operate the vintage trolley. Originally, it was set up with a paid staff, but financial difficulties made it necessary to go to a volunteer staff. The management is under a Board of Directors which is made up ofm'embers of the local business community. Roanoke Vintage Trolley Conceptual Analysis 11-2 , . ~ ~ --, Chapter II VINTAGE TROLLEYS IN OTHER CITIES _. ~<~-, "<--- -~-"-~ Anecdotal information from newspaper articles and other sources indicate that the merchants see the trolley as an important adjunct to the area, which is the major entertainment and restaurant venue for downtown Dallas, and is historic in nature. The two extensions greatly increased both coverage and connectivity. The section of Dallas served by the line has been experiencing a boom in redevelopment, and has become a trendy urban neighborhood. 3. KENOSHA, WISCONSIN Kenosba Transit System 3735 65th Street Kenosha, WI 53142 (262) 653 4290 The Kenosha Streetcar was conceived as a circulator system to connect the older downtown and the Metra commuter rail station with a mixed use area just east of downtown. The streetcar was planned from the beginning as an integral part of the HarborPark redevelopment project. The line opened June 17,2000, and cost about $5 million. . The system is a loop of single track, 1.7 miles long, running from the Metra station to a park on the tip ofthe peninsula, about 3/4 mile away. It runs in a median for about half its length, alongside the street for about 1/4 of its length, and in the street for the remaining distance. In additIon to serving the railroad station and the HarborPark development, it passes municipal buildings, the library, a retail district, and a museum. A maintenance facility is located on the line, and is adjacent to a transfer center where the Kenosha Transit buses have a terminal. Five ex-Toronto streetcars were purchased and rehabilitated for the line, which is electrified. Simple passenger stops are located about every two blocks. The line is handicapped accessible. The Kenosha Streetcar operates every 15 minutes, Monday through Saturday, from about 9:00 AM until about 8:00 PM. The fare is $0.25. Initial ridership was about 400-500 per day, considerably above expectations. The Kenosha Streetcar is owned and operated by Kenosha Transit, which is the department of the. City that provides transit service throughout the community. The line was developed as part of an economic redevelopment plan. About a decade ago, the Chrysler Corporation closed a large auto plant in Kenosha. This plant was located on a 70-acre peninsula immediately east of downtown which jutted into Lake Michigan. Recognizing the potential of the site for mixed-use development, a master plan was undertaken which called for housing, parkland and the Kenosha Public Museum. The plan incorporated space for the Kenosha Public Museum, approximately 450 residential units, and a community park. A ring road circled the perimeter of HarborPark, and a pedestrian trail was also incorporated. A key transportation element was the electric streetcar, which looped around the site, and connected it with the . downtown and the commuter rail station, where trains from Chicago met the trolleys. - ,,,,,,,.,,'.._, ." .. ,."-"",, " "--'..,-- --.. -. -_.,..,-,---_. ...-- - - .-...-.."..., .- ,'-"'''.''.'. -"--"....."",.,,,.,,_.,.,.,,'.' .,., '",,- -"".,... .,,, ,------ Roanoke Vintage Trolley Conceptual Analysis 11-3 . . . ~ Chapter II VINTAGE TROLLEYS IN OTHER CITIES ~ -",.-.- < ,~~ _._~.~-- - When the line opened, there was virtually no development on the HarborPark site. Since its opening, the following has taken place: · $50 million of development, including the Public Museum and about 220 housing units, most of which are currently owner-occupied, has been completed; · An additional $50 million is either under construction or committed, including another 200 housing units; · At least two new coffee shops, plus several other retail businesses, have opened within a block or two ofthe line; · Suggestions for expansion to other parts of the city have been made, with the goal of providing the same type of shuttle transportation; · One residential realtor remarked that the trolley as a transportation amenity was one of the advantages to HarborPark which helped close deals; · For major festivals and celebrations at the Lake Michigan end of the HarborPark site, the trolley is considered absolutely vital in safely moving the large crowds. Thus, there is no . need to provide large parking reservoirs on-site; and · Plans by developers, potential retailers and other downtowners seem to recognize and value the trolley as an important amenity to their proj ects. 4. LITTLE ROCK, ARKANSAS Central Arkansas Transit Authority 901 Maple St. North Little Rock, Arkansas Keith Jones, Executive Director (501) 3750024 The cities of Little Rock and North Little Rock will inaugurate a streetcar line in 2004, linked by the use of an existing bridge across the Arkansas River. The line is about 3 miles long, will use 3 replica cars, and cost approximately $16 million. Although construction did not get underway until 2003, the planning process has taken several years. Thus, developers and businessmen have known that the project was in the works, and have reacted accordingly. While it is impossible to say how many projects and improvements have resulted directly because of the River Rail line, many of them credit the line with some role. The River Market was a developing area of small eateries, a museum, and a few small shops when the River Rail was planned. It has grown and has added stores, restaurants, and 10ft conversions. A _.<M. ,__.., ,.__..,_. _.._.. ...____.__...M.M.''MM_._.._ _.., Roanoke Vintage Trolley Conceptual Analysis M___ _ ,,___ ll-4 ~ . ~-^~-- -,'^^ ^_._^^..^..,^ Chapter II VINTAGE TROLLEYS IN OTHER CITIES '.- - .. -- ^"" --^ new Marriott Hotel is rising adjacent to the tracks. Farther west in Little Rock, the Convention Center has expanded, a new Chamber of Commerce building has been erected, and an old hotel has been refurbished as The Peabody. On the North Little Rock side of the Arkansas River, the Altel Arena has become a major venue for sports and concerts. Downtown North Little Rock is seeing slow but steady economic redevelopment, spurred by residential construction and "urban homesteading. " Perhaps the most significant development is the Clinton Presidential Library, which will be linked to the River Rail by a short extension, to be begun in 2004, even before the completion of the initial line. COMMON ISSUES While there is no rigorous study of the broader economic and social benefits of a vintage trolley. line, there has been research done in this area. The material below was prepared for the River Rail project in Little Rock, and represents 1998 data. . This overview is not representative of a comprehensive statistical research effort, but reflects "snap- shot" interviews with individuals in several cities. In addition to visits to several cities to personally observe the current operations of vintage trolley systems (portland, Dallas, and Galveston), telephone interviews were also conducted with individuals in Galveston, Dallas, Memphis, New Orleans, Portland, San Jose, Tucson, and Fort Collins. An attempt was made to acquire the unbiased impressions of the person contacted. \ During the conduct of interviews, specific questions were raised to determine: · The direct impact of the vintage trolley system on business (increased sales, higher occupancy rates, tourism, etc.); . Disruption of vehicular flow; · Impact of the overhead power distribution wire; and · Impact on commercial real estate. In-depth interviews were conducted with business leaders as well as transit system personnel. . ._........__. u _^_........ .,_._ .,^^...'^"'^,^' Roanoke Vintage Trolley Conceptual Analysis ll-5 ~. . - - -~--- .- Chapter II VINTAGE TROLLEYS IN OTHER CITIES _ '--' ....-.---. - -.. -...- SUMMARY OF CONCLUSIONS Recently implemented vintage trolley systems are closely tied to revitalization and enhancement of commercial districts. Several additional conclusions can also be derived. · The collective business communities in the cities researched give vintage trolleys high marks for being positive influences in those cities. · The projects have been positive activities for both the city as a whole as well as the commercial interests directly affected. · Disruption due to construction has been minimal and more than overcome by the positive factors once operation began. There does not appear to be any significant impact on general traffic flow on those systems where mixed traffic is allowed. · The use of an overhead wire for electrical power is not perceived as having any negative impact on the aesthetic of the urban landscape. On the contrary, vintage trolley projects offer opportunities for improvement of the urban scene through lighting improvements, sidewalk amenities, and other beautification. . · Vintage trolley projects have been shaped by the involvement of the local business community, with individuals and associations playing major roles in planning, implementing, and operating the systems. DETAILED OBSERVATIONS Individuals from Galveston, Memphis, Dallas, New Orleans, Portland, San Jose, and Tucson stated that the impact of the local vintage trolley ranged from negligible to immense. In cases where the impact was considered extremely positive, the trolley was seen as an important component of overall downtown improvement efforts, and thus could not be given sole credit. Impact on Business Activity . A vintage trolley's positive impact on business was substantial in many cities surveyed. Representatives from both the Memphis Chamber of Commerce and the Memphis Center City Commission expressed elation. with that city's trolley project. The trolley was seen as taking a liability (the unsuccessful pedestrian mall) and turning it into a tremendous asset for the community. It was seen as the key activity in setting off a flurry of development downtown. The Director of the Center City Commission credited the trolley system as being responsible for a variety of developments, ranging from a $100 million Peabody Place development to rehabilitation of many small storefronts. One of the projects related to the major development will provide corporate headquarters for an auto parts retail chain and bring 800 jobs with it. The Commission offers low interest loans to restore the facades of buildings. With the construction of the trolley, more than 20 ,- "~~"'''.''''..''''", - ",._,......,..,,,.....,._. ,.,.,..""....",'...,.,. Roanoke Vintage Trolley Conceptual Analysis ~- 11-6 . . . (~ Chapter II VINTAGE TROLLEYS IN OTHER CITIES --.~-- such loans have been made (with only 3 made prior to that). The Commission can also offer tax freezes to small businesses to assist with retaining business in the central city. Prior to the trolley project, 2 tax freezes had been arranged; since the coming of the trolley, nearly 15 have been awarded. One eighteen-story building near the trolley line had been vacant for 17 years, but has since reopened as a 202-unit apartment complex. Lunch traffic on the trolley street is also seen as a plus. As one interviewee said, a person can now go farther during lunchtime, thus both broadening eating choices and allowing more expanded shopping opportunities. The system also attracts a large number of visitors and Memphis residents who do not live or work downtown. The positive impact on weekend retailing was adjudged high. In Portland, there is extremely high occupancy of business locations On the rail line. One of the executives of the downtown association expressed his belief that this was due in part to vehicular traffic being allowed to operate within the trolley system right-of-way. He said that, in that way cyclists, pedestrians, motorists, and trolley riders all had direct access to local establishments. The manager of a Starbucks Coffee shop at Powell Square in Portland was effusive about the rail service. She claimed a definite direct positive impact on her business, with increased walk-in traffic almost every time the trolley or light rail car stopped nearby. As mentioned several times, the trolley projects are not seen as being solely responsible for the positive business environment, perhaps with the exception of Memphis. In Portland, there was a great deal of effort focused on the downtown area, including sidewalk amenities and public places (squares, plazas, etc.). The combination of these factors has led to a true rejuvenation of the downtown environnient that reflects a great deal of pride in the city's central area. The same can be said of Galveston. The rejuvenation of The Strand was already underway, and the trolley project was an added facet of this jewel of restoration. Individual retailers who were contacted did not see much direct impact on their business from the trolley, but they were very favorable to the system and its general influence on the area's aesthetics. The St. Charles and Riverfront Streetcar systems in New Orleans are unique in considering their impact on business. The St. Charles line has been in continuous operation since the 1830's. As such, it is considered as much a part of New Orleans as any other public or private institution. It serves residential areas and downtown, providing a link for residents and a way to tour the city for visitors. The Riverfront Streetcar was an idea born of the developers who made the most of the infrastructure created for the Worlds' Fair in New Orleans. The Convention Center and several private developments sprang from that international exposition. The Riverfront Streetcar in New Orleans served to tie together those developments. It has been extended once since initial service began in 1988, and further extensions are currently being considered. Restoration of trolley service on Canal Street was inaugurated in the spring of 2004. Original ridership estimates of 2,000 per day for the extension proved to be 40% of the number actually recorded. Throughout its planning and implementation, the line was a partnership of public and private interests. Funds were contributed by private interests, and all of the fifteen - Roanoke Vintage Trolley Conceptual Analysis 11-7 . . . ,,- ',) Chapter II VINTAGE TROLLEYS IN OTHER CITIES organizations -- public and private -- were included in the process. One restaurant owner along the Riverfront claims that his business increased one-third when the line opened. Other retailers in New Orleans have freely attributed their store location decision to the proximity ofthe trolley line. In each of the systems investigated, it was the business community that was at the heart of the development of the vintage trolley. In some cases, the local community was a participant in the development of the system, and it continues to play some role in the operation of the trolley service. Community participation in the projects was varied and widespread, from private corporate contributions to assessment districts to providing volunteer labor. Several of the systems were characterized as appealing to tourism ridership -- such as the Galveston Island Trolley, the McKinney Avenue line in Dallas, the Waterfront Streetcar in Seattle, the San Jose Trolley, the Fort Collins Municipal Railway, and the Old Pueblo Trolley in Tucson. Ofthese systems, the general impact on business was judged minor by most business owners. However, reflecting a common view, one of the major Dallas developers with a large hotel/retail/office complex having frontage on the street served by the trolley system felt that the system provided cohesiveness to the whole district. He also reported that his own favorite restaurant owner had told him that the diners took great pleasure in "watching the trolley go by." As mentioned, trolley systems were often part of a larger effort aimed at the revitalization of certain areas. Such was the case in Galveston, where emphasis was being placed by the entire community on the redevelopment of The Strand, an historical area with high tourism attraction levels. The trolley system in Tucson has been a key to the development of a number of small retail establishments and restaurants which might not have occurred without.it. Systems in Memphis, Portland, and New Orleans are seen as being a local transportation alternative as well as attracting visitor ridership. The impact of construction related to the systems' implementation differed. In the case of Memphis, where an existing pedestrian mall was used for the Main Street Trolley, the impact was minimal. An intensive information campaign during the construction period was coordinated by the Memphis Center City Commission. In the case of the New Orleans Riverfront line, very little impact was apparent during construction because the line was built largely on an abandoned railroad right-of- way, and in the case of the St. Charles line, the construction of 1831 had preceded development of the area. Impact on Vehicular Traffic Flow None of the individuals interviewed mentioned any negative impacts on vehicular traffic flow. In Portland, the trolleys share the street with autos, trucks, and buses; as in many vintage trolley cities. In some cases in Portland, the vehicular traffic is confined to one lane and. some left turns are restricted, but there were no complaints about traffic slowdowns, and no one contacted there knew of or mentioned anything about trolley breakdowns. Indeed, they all felt the trolley vehicles were very reliable. Roanoke Vintage Trolley Conceptual Analysis ll-8 . . . ("-' ~ Chapter II VINTAGE TROLLEYS IN OTHER CITIES In Portland, where most on-street parking was removed from the streets on which the trolleys run, the lost spaces were more than compensated for by additional public parking lots that were also in the planning stages while the rail system was under development. Parking was not an issue in Memphis (where the former pedestrian mall had no parking), nor in New Orleans, Galveston, or Fort Collins. Impact of Overhead Wire None of the individuals interviewed felt that the visual impact of the overhead wire was an issue. In Portland and San Jose, the rail project afforded the opportunity to install attractive vintage street lighting, and that was implemented at the same time that wire was erected. Several cities have used the opportunity to combine functions and minimize the use of separate poles or posts in the business district. In San Jose and elsewhere, the Fire Department was involved in the design of the overhead to assure that it did not interfere with possible emergency situations. Public Acceptance An appropriate measure of community acceptance of vintage trolley systems is found in the events subsequent to their initial opening. As has been mentioned, Memphis extended its line almost immediately, and has recently opened a connecting link between downtown and the Medical Center. San Francisco extended the "F" line. along the Embarcadero to Fisherman's Wharf, and has added nine rehabilitated cars from Milan to the roster. Portland's success with the MAX light rail and the Vintage Trolley led to the construction of a streetcar circulator linking Portland State University, downtown, the Medical Center, and burgeoning in-town residential development along the route. New Orleans added the Riverfront line, and has put trolleys back on Canal Street. Even in Little Rock, where operation has not yet begun, it is planned to extend the line to serve the Clinton Presidential Library. . Ridership projections made before the implementation of vintage trolley systems is difficult to find. In Memphis, the projections were for about 3,000 rides per day, and that is approximately the current experience. However, on major festival weekends, this figure has often been exceeded, by as much as 70%. No specific pre-implementation ridership projections are available for the San Francisco "F" line, but officials of the San Francisco Municipal Railway are very pleased with the line's use, and are increasing the fleet significantly. As mentioned, the New Orleans Riverfront line exceeded preliminary estimates by 40%. The vintage trolley lines presently in operation have become vital and accepted parts of their community,'and have often achieved a "starring role." The Memphis system is featured on much of the promotional material to attract visitors and conventions. New Orleans does the same thing in its promotional material. In San Francisco, the "F" line is a transportation attraction second only to the cable cars. In short, vintage trolleys have become an integral part of the cities they serve. Roanoke Vintage Trolley Conceptual Analysis ll-9 . . . r - .j Chapter III ROUTE ALIGNMENT AND INFRASTRUCTURE ~ INTRODUCTION This chapter contains a description of the physical characteristics of Roanoke ' s proposed vintage trolley line, including the route, detailed track alignment, overhead power contact system, passenger stops and the required storage and maintenance facility. The recommendations are based on the consultant's opinion of the optimum blending of the issues of good transit practice for vintage trolley systems, preservation of urban design opportunities along the corridor, and minimizing the initial capital cost of the line. ROUTE AND ALIGNMENT The recommended alignment runs north and south on Jefferson Street connecting the downtown with the developing Carilion Medical Center. The line is approximately 1.26 miles in length and has several key attributes: 1. 2. It is simple and straightforward, duplicating the historic streetcar route on Jefferson. It provides connections among a large number of attractions and traffic generators, all within easy walking distance of the line. A summary ofthe various segments ofthe recommended alignment is given in Table III-I. Figure III-I illustrates the conceptual alignment. TABLE 111-1 SUMMARY OF TRACKAGE Roanoke Vintage Trolley SEGMENT TRACK TYPE LENGTH South Terminal Single 200' Reserve to Elm Double, track in curb lanes, mixed 4160' traffic Elm to Salem Double track in mixed traffic 2140' North Terminal Single 200; Total Length of Line 6700' Roanoke Vintage Trolley Conceptual Analysis 111-1 , . _n --- --... -~_.- Chapter III ROUTE ALIGNMENT AND INFRASTRUCTURE -.--.. --g---g. ..__._- - ..----------- .-.----.----- _.. ..._..- ----. .----.. ., _....--"-_..- Except at the ends ofthe line, all trackage is located in Jefferson Street and is paved flush with the rail tops, so it is fully usable by both streetcars and auto traffic. The two termini are located in their own right of way. At the north end ofthe line, the terminal is in the small median strip located in the center of Jefferson Street just south of Norfolk Avenue, and at the south end, the terminal is on property to the east side ofthe paved area, but within the street right-of-way. TRAFFIC IMPACTS AND MITIGATION MEASURES Performance characteristics of vintage trolleys are similar to motor buses. Thus, they are able to share street rights of way. They can also be controlled by the existing traffic. signals along Jefferson Street. As with busses, there may be some delay at passenger stops, but this should be minor. PASSENGER STOPS AND TRANSIT CONNECTIVITY Passenger stops are provided at the following locations: . Jefferson Street between Norfolk and Salem Avenues; . . Jefferson Street at Church Avenue; . Jefferson Street at Bullitt Avenue; . Jefferson Street at Elm Avenue; . Jefferson Street at Highland Avenue; . Jefferson Street at Walnut Avenue; . Jefferson between Green Street and Whitmore Avenue; and . Jefferson Street just south of Reserve Avenue. One ofthe advantages ofthe vintage trolley or streetcar technology is that it allows for short and simple passenger stops, which can be easily and effectively integrated with pedestrian and bicycle traffic. Since only single cars will be operated, the platform itself can be approximately 50 feet long, and should be a minimum of 8 to 12 feet in width. The edge ofthe platform should be about nine inches above the rail height, and the area between platform edges should be paved. Pedestrian crossings at each end ofthe platform allow passengers to cross the tracks, and these should have suitable warning signs. . A clear signage system should be used at all stops. This should include stop identification, a map to orient riders, fare and schedule information, and -- at key stops -- directions for nearby transit connections and other attractions. Roanoke Vintage Trolley Conceptual Analysis 111-3 . . . .A, ". Chapter III ROUTE ALIGNMENT AND INFRASTRUCTURE ADA accessibility to the cars will be by means of on-board lifts. Ramping at the platform ends will allow wheelchairs access to crosswalks. Other ADA requirements may include raised platform edge markings, audible "car approaching" warnings, and additional items mandated by regulation. POWER DISTRIBUTION SYSTEM Virtually all electric streetcars were powered by an overhead contact line. Almost all vintage trolley systems use the same method. In most cases, power is purchased from the local utility company at commercial voltage and fed to a sub-station, whose output is the 600 volt direct current used to propel the cars. The power is distributed by a single overhead wire, about 0.5 inches in diameter, suspended at a height of between 18 feet and 22 feet above the rails. The current is collected by a swiveling trolley pole mounted on the roof of the car. Along tree-lined areas the wire is virtually invisible, and has not been a source of complaint on existing vintage trolley operations. For double track, the contact wire is usually supported from a span wire which runs between poles set on the outside of the trackway. The pole spacing is about 100 feet apart, and the poles can also support lights, signals and signs. As previously mentioned, the electric propulsion current is supplied commercially, and converted to the required 600 volts direct current (DC) at a substation, from where it is fed to the overhead wire. Typically, a sub-station can service about one to two miles ofline, depending on the rating. Thus, one such set will be needed, assuming the system is entirely self-contained. Modem sub-stations are fully self-contained and automatic, requiring no labor cost for monitoring. A typical sub-station of a rating sufficient for the proposed Roanoke trolley will be about half the size of a truck trailer, and will be located in the storage and maintenance facility. VEHICLE STORAGE AND MAINTENANCE FACILITY A facility will be needed in which to store the cars, perform inspections and preventative scheduled maintenance, and act as an operating base for the system. For the purposes of this preliminary report, it is assumed that the infrequent and extraordinary major overhaul work, as well as major component repairs and body/paint work, will be done outside of this facility by outside contractors. The exact size and layout of the storage and maintenance base will be determined in subsequent engineering phases ofthe project. For the purposes ofthis report, the consultant has assumed a building which will house the entire fleet, and will have both pit and hoisting locations. Minimal administrative space, shop space, material storage, and ancillary use areas are also included. While no specific location has been identified, there appear to be several suitable sites along the south.part of Jefferson Street. Roanoke Vintage Trolley Conceptual Analysis 111-4 . . . {~ Chapter III ROUTE AliGNMENT AND INFRASTRUCTURE __ .___ ".~. .___ 0...___ ,._L....:_..___.._. .....___. . ...................... ___........... ._.._.. ."....___._...___...............-'....._._..... .. FUTURE EXTENSIONS The initial line can be extended, if desired, in several directions to serve additional areas of the community. Two minor extensions are particularly significant, in that they are quite short, yet can provide improved and expanded service. Both of them, however, will be dependent on a number of issues being resolved with various community groups, and thus are not included in the initial line. South End Extension The terminal at the south end of the line could be revised to form a loop which would serve the area to the west of the Jefferson Street Bridge (south of Reserve Avenue), loop under the bridge, and return along the present mill site (now owned by the Roanoke Redevelopment and Housing Authority). While this revised terminal layout offers a number of advantages, it would be preferable to wait until the redevelopment plans for the area mature sufficiently to allow the trolley terminal to be incorporated. North End Extension Is at the south end of the line, there are opportunities at the north end for more direct service to the Historic Market Area. One such possible extension would be to extend the track east along Norfolk Avenue and then south past the Market and through the Farmer's Market area. This would form a loop, with northbound cars using Jefferson Street, and southbound cars going through the market area. The southbound cars could swing back to Jefferson Street at Franklin Street. Because of the sensitive environm:ental issues, careful study of this possible extension should be done, including thorough and intensive community involvement, before any decision to proceed is reached. VISUAL REPRESENTATION Sketches of the proposed alignment follow, showing a vintage trolley in two downtown Roanoke settings. __...._.__.___... .. .h'__. .._ ._._.___. _.... ...,... __...._...... ..........,....._.... _._......._".........._..._..__..._._....___ .'___'" ... ".........~_ ......_.. ..._....._. ...'." ..... .._... .. Roanoke Vintage Trolley Conceptual Analysis 111-5 , . .' '.) . . . , "'""'- Chapter IV VEHICLE REQUIREMENTS __. - ___ "___ '..~.___'" _., __..__ - _"".", m m._____ SUMMARY OF AVAILABLE VEHICLES The most visible element of the Roanoke streetcar trolley line will be its vehicles. They must be reliable, meet all current safety and accessibility requirements for such vehicles, have an authentic historical presence, and offer an attractive and fun experience for the passengers. In considering the streetcars available and in service on similar vintage trolley lines around the country, there are a number of design options which should be considered before arriving at a specific recommendation. These options are discussed in detail below. DESIGN OPTIONS "Double-end " Versus "Single-end" A "double-end" trolley is one which can be operated in either direction without the need for a turning loop at each end ofthe line. In this type of car, a full set of controls is provided at both ends ofthe car. Two trolley poles are provided to collect current from the overhead wire, one used for each direction of operation. At the end of the line, the operator reverses direction, or "changes ends," by simply moving the operating handles to the other end of the car and switches trolley poles by first raising one, then lowering and securing the other. A single-end car, on the other hand, has only one set of controls and one trolley pole, and requires a loop or wye at each end of the line. A double-ended car can, of course, operate around a loop as well. Since the Roanoke streetcar alignment may not have space for turning loops at both ends, it is recommended that double-ended cars be used. As a historical note, either design would be consistent with cars operated by Roanoke Railway & Electric Co. "Double-side" Versus "Single-side" . . Related to the question of double-end versus single-end is the issue of double-side versus single-side. A double-sided vehicle is one with doors on both sides, which permits stations to be located on either side of the car. A single-sided car has doors on only one side, like a bus, and thus requires all station platforms to be on the same side ofthe car. A double-end car is inherently a double-sided car, while a single-end car mayor may not have the added flexibility. Here again, because of system design issues, a double-sided car is recommended. Two-axle Versus Four-axle (Single-truck vs. double-truck) Most trolleys built before the turn ofthe century were ofthe two-axle variety. That means that they had four wheels, and two motors, one driving each axle. They were typically 22 feet to 28 feet in length. Open cars could seat 35-40, while closed cars typically carried 24-30 seated passengers. (See below for discussion regarding the merits of open versus closed carbodies.) Four-axle cars, which became by far ,.mmoom _m_"__"m","_.. __,. ._""m.. ....'"""<mm""..'<...._oo" m< <_m _ ....,"..<""m".,."oo.,"".,"OO".,.",OO'_._ Roanoke Vintage Trolley Conceptual Analysis IV-l . . . \ Chapter IV VEHICLE REQUIREMENTS the most common type, ride on two "trucks;" each of which has two axles. This gives a total of four motors per car. A double-truck car is usually between 42 feet and 46 feet long and seats 44-53 in a closed configuration and 60;-75 as an open car. The double-truck car can negotiate sharp curves more easily than a single-truck car. This is because the wheelbase of a single-truck car is longer than the wheelbase of the individual trucks of a double-truck car. Similarly, the larger car with double the motors is better suited to climb steep grades. Further, the adhesion of eight wheels;rather than four, gives the larger car somewhat better braking ability. Finally, handicapped accessibility is generally much better with the larger vehicle. The greater capacity of the double-truck car, plus its better performance and the better accommodation for handicapped all lead to the recommendation for double- truck cars for Roanoke. Open Versus Closed Cars Although there were many varieties of carbody design in use on the trolley lines ofthe United States, two general types are most representative. The open car, as its name implies, has no side walls. Passengers sit on transverse benches which span the entire width ofthe car, and board directly to their seats via long running boards along the side. This results in a vehicle which can seat up to 75, at five riders per bench, but there is no space for standees. While the breezy open feel of this design is an attraction, and while the view is unrivalled, the open car has several severe drawbacks which led to its withdrawal from use in most cities by the 1920's. First, the completely open sides and random boarding constitute an obvious safety hazard. This is probably more important today than 80 years ago because of the increasingly litigious nature of our society. Secondly, because of its design, the operator cannot collect fares. This means that a second crewperson must perform this task, which doubles operating cost. Third, although open cars are usually equipped with curtains that can be rolled down in case of inclement weather, the cars are not pleasant to ride in during inclement weather, especially since they are not heated. Fourth, handicapped accessibility is much more difficult to design into an open car. The closed car has large windows along the side, but has solid walls for the lower portion. Windows can be raised in good weather, or lowered in bad. Modem replica cars can, in fact, be air-conditioned, as both Tampa and Little Rock are doing. Seating arrangements vary, but generally consist of seven or eight rows of transverse seats, with two persons sitting on each side of the aisle. This results in a seating capacity of 44-53 passengers, for a double-truck closed car, depending on whether it is single- ended or double-ended. In periods of peak demand, another 20 to 30 people can be handled as standees. All boarding and alighting is done through doors controlled by, and under the supervision of, the operator. Fare collection is also handled by the operator. Finally, handicapped access is under the direct supervision ofthe operator, and there is more room for maneuvering wheelchairs inside than on an open car. After due consideration ofthe advantages and drawbacks ofthe two types of body design, the use of closed cars for the basic all-year fleet is recommended. Roanoke Vintage Trolley Conceptual Analysis IV-2 . . . ~ Chapter IV VEHICLE REQUIREMENTS Electric Versus Self-Propelled Cars Streetcars built and used in American cities and towns after the turn of the century were almost universally propelled by electricity taken through a trolley pole from an overhead wire. However, as vintage trolley projects have been implemented in recent years, consideration has been given to self- propelled vehicles. The system in Galveston, Texas, uses such cars. The existing Platte Valley trolley in Denver is a similar vehicle. Both of these cars are double-truck vehicles, and contain an on-board engine which drives a generator, which provides electric power to the motors. The engine is a diesel, of the same type used on large buses, and operates continuously at 900 revolutions per minute (rpm), which is a fast idle. In some other cities, consideration has been given to a CNG or LNG engine, but to date no such car has been designed or built. Thus, the first system to order such a vehicle will incur the cost of prototype research and development. Performance of the self-propelled car is inferior to an electrically-driven vehicle, and there is some question as to whether the engine/generator can provide sufficient power for heating and/or air conditioning. The line in Galveston is virtually flat, as opposed to the hills found in Roanoke. In addition,the presence ofthe bus engine effectively cancels the noise and air pollution advantages of the. electric car. Further, the need to fuel and maintain the internal combustion engine as well as the electric motors greatly increases maintenance. Finally, there is the unquantifiable but very real preference of riders for the genuine experience of a ride on a real streetcar. The use of a non-electrified car does result in a capital cost savings of the overhead wire. This is discussed further under that section of the report. Accessibility The Roanoke vintage trolley will have to meet ADA requirements. Most of the requirements can be easily provided for, but the need for wheelchair accessibility calls for careful system design. Considerations of adequate maneuvering area and suitable tie-downs on the car are important, but are fairly straightforward. However, provisions to actually board the car affect both the car and the passenger stop. The basic issue is how best to raise the wheelchair from sidewalk level to the level of the car floor. This can be done in one ofthree ways. First, a retractable lift can be incorporated on the car itself. A second option is to provide a lift in the stop area, along with a short bridge plate to span the distance from the edge ofthe raised lift to the car. The third option is to provide a small raised platform at the stop, again with a bridge plate. (This is the system used on many light rail lines.) At this time, the preferred choice is to provide a lift on board the vehicle. This will permit simpler and less expensive stations, which will not be as obtrusive in the parkland and historic settings through which the line will operate. ALTERNATE VEHICLE SOURCES Over the past 20 years since vintage trolleys have become popular, three categories of sources have been used. Each ofthese is described below, together with examples of cars and systems on which they serve. Some systems have a uniform fleet, such as Portland, Seattle, and Galveston, although the source may Roanoke Vintage Trolley Conceptual Analysis IV-3 . . . (:'\ ,I Chapter IV VEHICLE REQUIREMENTS differ. In other cases, such as San Jose and Memphis, several different kinds of car are operated, and were obtained from different sources. Similarly, some lines will use a uniform model of car, but they will be painted in varying liveries to give variety. San Francisco and Kenosha are examples of this technique. Restored Cars Some cities have been able to locate the remains of streetcars which actually ran in that area. San Jose, for example, located two car bodies which had been turned into migrant worker housing when trolleys were discontinued in 1934. Another such shed was found behind a dry-cleaner's store in nearby Santa Cruz. These cars were painstakingly restored to operating condition, using trucks, motors, and other equipment purchased from many sources. Fort Collins, Colorado, operates a car which had been owned by the streetcar line there. In Ft. Smith, Arkansas, volunteers restored a carbody to operating condition after the expenditure of thousands of hours. The Minnesota Transportation operates several restored Twin Cities streetcars. It is important to note that restored cars, while historically the most correct, may not be ideal for tough day-to-day service on a transportation facility such as the Roanoke trolley. First, such cars, when originally built, did not have to meet certain of today's requirements -- such as ADA accessibility. Design modifications to accomplish this may compromise the vehicle's authenticity. Secondly, the car will be operated as a transit vehicle -- not as a museum piece. This means it will not always receive tender loving care from the operator or the traveling public. The car must be able to withstand such treatment and still provide safe, dependable and comfortable service. Rehabilitated Cars In recent years, several cities around the world have been retired streetcars 30 to 50 years old. Some of these vehicles have been rehabilitated and found new homes on vintage trolley systems in America. Melbourne, Australia, for example, provided cars for Seattle, Memphis, and San Jose. Oporto, Portugal, was the source of several ofthe single-truck Memphis vehicles. Toronto and Philadelphia provided PCC streetcars from the late 1940's for the San Francisco "F" line on Market Street, as well as for Kenosha. While the initial cost of such cars is generally low, the cost of shipping and the cost of modifications needed to make them suitable for reliable service may be quite high. It is important to remember that such cars are retired by the owner because they are basically obsolete andwom out. To rehabilitate them for another two or three decades of service is a major task. A related question is that of availability. Neither Melbourne nor Oporto has cars to sell, and the Milan fleet is rapidly being retired. Replica Cars A third source of vintage streetcars is that of replica vehicles. At least three manufacturers have produced such cars, which feature a new body and rehabilitated electrical and mechanical components. Roanoke Vintage Trolley Conceptual Analysis IV-4 . . . " Chapter IV VEHICLE REQUIREMENTS Galveston, Texas; Portland, Oregon; Tampa, Florida, and Lowell, Massachusetts are systems where such cars are used. Both Charlotte, North Carolina, and Little Rock, Arkansas have such cars on order. Several different designs have been produced, and replica cars have proven to be reliable and attractive performers. Since they are built new, they are available when the customer is ready to order. Similarly, . since they are built by American manufacturers, there are service and warranty provisions in the purchase contracts. They can be customized to suit local requirements, although major modifications may require costly design changes. Replica cars can be supplied with on-board wheelchair lifts as well as air conditioning, features not found on restored or rehabilitated cars. RECOMMENDED VEHICLE FLEET Purchase of the vehicle fleet will not occur until the system engineering has been completed and the implementation ofthe line has been approved and funding obtained. During that time, cars suitable for rehabilitation for service may become available, and new designs of replica cars may be offered. Thus, while the recommendation is considered best for today's circumstances, it should be reviewed and changed as necessary at the time of actual vehicle procurement. The recommended fleet consists of double-truck, electrically propelled replica streetcars, approximately 46 feet in length and seating approximately 46 passengers. Characteristics ofthe recommended cars ~e shown below: Type: Length: Width: Capacity: Propulsion: Performance: Accessibility: Climate Control: Exterior Finish: Interior Finish: Estimated Cost: Double-end, double-side, double truck closed replica trolleys 44 feet to 46 feet 8 feet-6 inches Approximately 44-46 seats, room for 20-30 standees Electric 50 foot curve radius, 6% + grade capability, 30-35 mph speed On-board lift, fully ADA compliant Heated and air conditioned Painted, similar to older Roanoke streetcars Varnished finished wood $800,000 - $850,000 each Roanoke Vintage Trolley Conceptual Analysis IV-5 . . . , Chapter V CAPITAL COST ESTIMATE ." ~-,-,"..". -,-~,- '" 1 -".''"''"'"-'~'~ SUMMARY The estimate of the capital cost of the project contained in this chapter covers the entire proposed line as described in Chapter Ill. This system is estimated to cost just under $17 million, based on certain assumptions as stated below. This cost includes the engineering, design and construction management costs, which are normally calculated as a percentage of the project cost. Further, at this early stage of the project, a contingency of 30% of the project is normally added to cover unforeseen items which may arise during the detailed engineering phase. The costs are broken down by segment and discussed in detail below. The design criteria used for costing purposes envision a basic yet functional trolley system. The basic layout uses a combination of single and double track, as explained under the section covering alignment. Overhead power distribution is used, with decorative metal poles, which may also be used for additional lighting, although the cost of lighting fixtures is not included in the estimate. One electrical substation is included. Eight basic passenger stops have been included. Stop design is simple but appropriate for trolleys, and provides for ADA accessibility to stations. To keep costs to a minimum, streetscaping and landscaping improvements have been limited. The trolley is assumed to be operated on a scheduled basis, with radio dispatching, and the cost for car- borne radio handsets has been included. Fare collection is assumed to be by the vehicle operators, using simple non-registering fareboxes similar to those offered by Diamond and used in Memphis and elsewhere. The estimate includes funding for the storage and maintenance facility. Provision has been made for two cars, plus one spare vehicle. Table V-I shows the capital cost for the Roanoke trolley. Roanoke Vintage Trolley Conceptual Analysis V-I . . . ~ Chapter V CAPITAL COST ESTIMATE ~-_. .-._~--- .._..~:::::: ..-__.~- Table V-I CAPIT AL COST ESTIMATE Roanoke Vintage Trolley COST ELEMENT UNIT COST EXTENDED COST Track Track: Double: embedded (curb lanes) 4,290 feet $850/ft. $ 3,646,500 Track: Double: embedded (center lanes) 2,010 feet $700/ft. $ 1,407,000 Track: Single: embedded 400 feet $440/ft. $ 176,000 Switches: 3 spring $80,000 $ 240,000 Storage/Maintenance Facility Single Track - Embedded in pavement 200 feet $400/ft. $ 80,000 Earthwork and Preparation: $35/ft. $ 234,500 Subtotal: Tracka2e $ 5,783,500 Overhead Power Distribution System Contact System: Double Track $100/ft. $ 640,000 Contact System: Single Track $70/ft. $ 28,000 Line Poles: Decorative - 145 $2,600 $ 377,000 Substation $350,000 $ 350,000 Storage/Maintenance Facility Lump Sum $ 50,000 -Subtotal: Power System $ 1,445,000 Passenger Stops Basic platforms - eight $20,000 $ 160,000 Landscaping and signage - eight stops $10,000 $ 80,000 Subtotal: Passen2er Stops $ 240,000 Storage/Maintenance/Museum Facility Building $800,000 $ 700,000 Tools and Equipment $100,000 $ 100,000 Subtotal: Storal!e/Maintenance/Museum $ 800,000 VehicIes Three replica streetcars as described $850,000 $ 2,550,000 Communication and Fare Collection $6,000/car $ 18,000 Spare Parts $25,000/car $ 75,000 Subtotal: Vehicles $ 2,642,000 Utility Modifications and Relocation Lump Sum $ 400,000 Subtotal: Utilities $ 400,000 PROJECT COSTS $11,310,500 Add On Items Engineering Design (6%) $ 678,630 Other Technical Services (3%) $ 339,315 Construction Management (8%) $ 904,840 Mobilization (3%) $ 339,315 Subtotal: Add On Costs $ 2,262,100 Contingencies (30% of Project Costs) $ 3,393,150 Subtotal: Contin2encies $ 3,393,150 GRAND TOTAL $16,965,750 -- Roanoke Vintage Trolley Conceptual Analysis V-2 '. . . 'l\ Chapter VI PROPOSED OPERATIONS -"."'--""'~ ...._",,,,,,. ,.b....... ..~_~... ",.""".............,., ....... .~...._.._... ......~,....... -.._.~ ..~.,.........,. .~,.'., SERVICE ALTERNATIVES Routing The exact operating scheme and schedule of cars will be determined once the line is in operation: however, the flexibility which is built in at the early planning stage will be important to the agency which is responsible for running the line. The track arrangement of the proposed route dictates that each car runs the entire route, from Carilion to Norfolk Avenue. Running Time Running time is defined as the time required to complete a single round trip, including stops, and allowing for layover an,d schedule make-up time. The estimated running time for the line is approximately 25 minutes. Headway (Frequency of Service) The frequency with which service is provided is one of the key determinates of the attracti veness of the system. It is also one of the key determinants of operating cost. Therefore, it is necessary to balance these factors and tailor frequency to demand to the extent possible. This impacts system design by requiring that the infrastructure allow varying headways and routings, as previously mentioned. Fortunately, because the proposed Roanoke line is entirely double track, the headways are limited only by the time required to turn a car at each end of the line, and the number of cars available. This could yield a frequency of as little as 6-8 minutes, if sufficient cars were available. For purposes of this study two frequencies have been assumed: 15 minutes and 30 minutes. AI5- minute frequency requires two cars, while a 30-minute frequency uses a single vehicle. Hours and Days of Service The Roanoke trolley will serve a variety of trips. It links the existing and developing downtown residential areas with employment. It also provides access to the entertainment, sports and restaurant venues in the area for both residents and visitors. It allows a family or group to park their car in one location and visit a number of venues without having to return to their vehicle and repark it each time. For the proposed Roanoke line, three levels of service have been postulated. They are labeled "Basic," "Mid-Range" and "Extended" service. Each has slightly differing days and hours of service and headways. The three alternatives will be used for the development of system operating costs and are summarized in Table VI-I. .". ........"....,...".....,..".. ....,...... ..--........ ...."....."...".............-...-..,..............--... ..."................. ......."....,.......,...... ........,...............................-.................., .., Roanoke Vintage Trolley Conceptual Analysis VI-I . . . > Chapter VI PROPOSED OPERATIONS ..."........m...""".."...". Table VI-I ALTERNATE SERVICE PATTERNS Roanoke Vintage Trolley DAYS OF HOURS OF HEADWAY CARS ALTERNA TIVE SERVICE SERVICE REQUIRED Basic Service 6 (Mon. - Sat.) 10AM-6PM 30 Minute 1 Mid-Range Service 5 (Mon. - Fri.) lOAM-6 PM 15 Minute 2 1 (Sat.) 8AM - 6PM 30 Minute 1 1 (Sun.) Noon - 6PM 30 Minute 1 Extended Service 5 (Mon. - Fri.) 8AM - 6PM 15 Minute 2 1 (Sat.) 8AM - 6PM 15 Minute 2 1 (Sun.) Noon - 6PM 15 Minute 2 SYSTEM MANAGEMENT At this early planning stage of the project, it is not necessary to detail the management of the line. However, there are options which. will need to be considered as the system moves toward implementation. The line will most likely be operated as part of the existing Valley Transit system. This has the advantage of providing full and easy integration of routes, schedules, and the sharing of administrative costs. Where financial operating assistance to the trolley system is provided by the stakeholders, either as individual firms or through a more formal mechanism such as a special district or non-profit corporation, means must be provided to assess and collect these funds; to transmit them to the appropriate operating accounts, and to assure that they are properly spent. In some cases, notably San Jose, a private non-profit owns some or all of the cars, which are sponsored by firms in the area. The cars are owned by the private firm, and leased to the operating agency for a nominal amount, with all liability being borne by the latter organization. Car acquisition and restoration can thus be accomplished apart from the day-to-day operating organization. In several proposed systems, plans include a museum of local urban transit. Also, the maintenance facility is designed to allow visitors to observe the actual work of maintaining old trolleys and/or restoring them. These activities are normally done by a rail historical group, which is responsible for any museum facilities. A small gift shop is sometimes included, but funding for the museum effort is not included in the scope of the trolley's operating budget. As stated, these additional activities are simply different institutional means for providing certain functions, and may be combined with the basic operating arrangement in various ways. The exact arrangement is not critical to define at the early planning stages of the project, although discussions of alternatives should be undertaken so that the institutional arrangements can be consummated in a timely manner. ........."...."................. .........". ........".... ........-........., ..~...................... ....... .. . .........................",........ Roanoke Vintage Trolley Conceptual Analysis ..................... ............. VI-2 . . . '\ CHAPTER VII OPERATING COSTS ~_.__."..." M ..,,,C...., .__".._. _"_"__' ._"""" .. .._..._ .."... _... "'_N"" . ....... .. .....' ........ .. ......_..... ..........".. ....... ....., ......._........."... ."...----. ..-', ........"........0 ".0'" ..............~..,... INTRODUCTION Operating costs of a vintage trolley system are extremely important. In most cases, the funding of the operation will be a combination of fare revenue, public support and private commitments made by the retail and commercial entities served by the system. The exact apportionment of these elements is best done once the final system design is completed, and the specific operating plan has been agreed to by the stakeholders. The annual operating cost can be influenced dramatically by the level of service provided, as sho'Wn later in this chapter. CALCULATION OF ESTIMATED OPERATING COSTS Daily and annual vehicle hours for the three operating scenarios developed in Chapter VI are shown in Table VII-I. Table VII-I VINTAGE TROLLEY OPERATIONS Roanoke Vintage Trolley BASIC MID-RANGE EXTENDED SERVICE SERVICE SERVICE Weekday Vehicle Hours 8 16 20 Saturday Vehicle Hours 8 10 20 Sunday Vehicle Hours 0 6 12 Annual Vehicle Hours 2496 4.992 6.864 Estimated Annual Operating Cost Operating cost estimates are commonly based on vehicle hours multiplied by the appropriate unit cost. In this case, the cost estimate of $55 per hour has been used, which reflects the actual costs presently incurred by Valley Transit for its bus operation. Table VTI-2 shows these calculations. Potential Fare Revenue While it is beyond the scope of this preliminary concept plan to provide ridership estimates, it is still possible to approximate the revenue from fares which might be achieved, and to see how that revenue could offset expenses. Note that the variable operating cost comprises well over two-thirds of the total operating cost, and these costs can be adjusted by adjusting hours and days of service and frequency. Therefore, within a broad range, service can be adjusted to achieve a certain . .......__... M......._ .. ...., ........."........... ...._ ___..._..."........._ ". .....-... .....~..._._...,.............. ""..."", .--...............-- ..-..,-....". -.._"."._".............,~.. ......- ...."..."............ ..... ..............................-...-..-".... Roanoke Vintage Trolley Conceptual Analysis VlI-1 . . . ~. Chapter VII OPERATING COSTS . ...."' '_". '. ._._....~_....' .. .d"........" .....,,,,,,,,, _................. ...,..... .... .................. ....._. ._........... .. _. ..' ..... __ ...M...... .' ... ............... ...._... '"'''' "........... ... ..... ........... '.... reasonable ridership per vehicle hour or per vehicle mile. If the Roanoke Vintage Trolley service were adjusted to attract riders at a rate of 2. 5 per trip; 5 per trip or 10 per trip, and a fare of $1 was assumed, then the revenue generated per year can be calculated. The results are also shown on Table vn~2. Table Vll-2 ESTIMATED ANNUAL OPERATING COST Roanoke Vintage Trolley BASIC MID-RANGE SERVICE SERVICE 2,496 4,992 $ 137,280 $ 274 560 $ 24,960 $ 49,920 $ 49,920 $ 99,840 $ 99,840 $ 199,680 $ 274,560 EXTENDED SERVICE 6,864 $ 377,520 $ 68,640 $ 137,280 USE OF VOLUNTEER OPERATORS In several operations around the country, the trolley line is operated by volunteers. The McKinney Avenue line in Dallas is perhaps the most notable example, although there are others. The advantage of this is savings in operator's cost; however, there are . some offsetting disadvantages. First, the number of trained. volunteers needed to protect a daily schedule is large, and is often the major issue. Second, the insurance carriers generally ,are uneasy with volunteer labor in safety~ sensitive roles such as running a streetcar. Nonetheless, a savings of up to roughly 55% of the costs developed above could be realized, if these issues can be overcome. ""~... ....... ................"... .........."............... ...'........................................"....... -..., .. ,.._.____....... ..... ......_...................._.. '.... .............. ,.... ...,.....,....,..._...................... - ... . .._ .._...~..._. Roanoke Vintage Trolley Conceptual Analysis VII~2 i~ CHAPTER VIII IMPLEMENT A TION . "."""".'."....M.'......,....."......"..".""..."..".........."...,......,,,... M ,.."....."." .................".....".... ..".....""............ . """.............. .... The completion of this study is the first step in implementing a vintage streetcar system in Roanoke. It also marks the beginning of a series of steps which must be undertaken before the system begin~ revenue operation. It is important to note that the Roanoke vintage streetcar project will fall well below the project threshold of $25 million, and thus is exempt, by law, from some of the Federal Transit Administration's planning requirements. However, until the reauthorization of the currently pending Transportation Act is complete, it is difficult to specify the degree to which this exemption will translate to relief from these requirements. LOCALLY PREFERRED AL TERNA TIVE Assuming Federal funds may be used on the project, the next step will be to compare the vintage streetcar option with other transportation investments in the corridor which serve the same purpose and need. These alternatives are then evaluated and a Locally Preferred Alternative (LPA) is selected. The LP A may be to build the system, but it may also be not to build it, and thus provides a policy review of the project before additional funds are committed. . FUNDING PLAN DEVELOPMENT AND PRELIMINARY ENGINEERING Assuming there is general consensus on the desirability of proceeding, the next step is Preliminary Engineering, which will take the detailed design of the line to a much finer level. Some of the items to be covered include: . Clear definition of the operational and physical characteristics of the system, including resolution of options left unresolved in the feasibility study phase and the establishment of design standards and criteria required by State and local jurisdictions. . The initial track locations and layout for the entire system, including survey and utility location work as may be required. · Final agreement on vehicle design and performance characteristics, and development of design specifications. · Final agreement on passenger stops locations and features to be included at each stop. . Architectural design of passenger loading areas, including lighting, signage, ADA accessibility and amenities. . · Definition of urban design features such as the type of paving to be used around the rails, the design of support poles for the overhead (including street lighting and other joint uses, as ..."".......,.. ""."".".."...."...""",,,... "...".""., ""..""..............""."""........."..............".,,............,............""....."........,." Roanoke Vintage Trolley Conceptual Analysis VIII-I . . . " Chapter VIII IMPLEMENTATION ...~ .~._. ..~.".'""C .. ....mCC"...." """''''.'''''...""., ....m"~..~."...m" m....._."...,...............""....."^_Cm..'.""_."...... .. ~C ............ _ "_m'''..__ 'm.C' ..... appropriate), landscaping and art. · Preliminary facilities design, including drainage plans, electric propulsion system design, roadway and parking plans and design, civil site details, signage, geotechnical and_ environmental analysis as needed, traffic engineering plans, construction signage and . sequencing, utilities coordination plans, grading plans, maintenance facility plans and architectural design, and other similar work as required. . Updated and refined capital and operating cost estimates. While the above work is underway, a parallel effort will develop the capital and operating funding methods to be used for implementation and operation. This work will require careful coordination and communication with Federal, State and local officials as well as wide community involvement. At the completion of this phase, the community will have reached a significant review milestone. . Roanoke can elect to proceed with the project, or can decide to stop further work. FUNDING APPROVAL If Roanoke reaffirms its decision to implement the streetcar, the next step is to achieve agreement among the parties whowill provide local funding, and to secure the Federal share. The process for obtaining Federal funding is lengthy but straightforward. In working to obtain Federal transit capital funding, it is important to work within the schedule of the annual appropriations cycle. Close continuous working relationships with the Congressional Delegation staffs can be of help. FINAL DESIGN Once the project has been approved at the local, State and Federal level, it moves into the Final Design phase. This work finalizes all design work and results in comprehensive packages for use in procurement, award and construction. These include: . Final plans and drawings in hard copy and electronic format; . Construction specifications for use by the contractor; · Specifications and bidding documents for vehicles, substations, and other purchased items; · Final construction drawings sealed by a registered professional engineer; · Final detailed construction cost estimates; and ,_'"...M_.,,_......".W.__~~,.._.O<^_, Roanoke Vintage Trolley Conceptual Analysis VIII-2 . . . , Chapter VIII IMPLEMENTATION ."" ,~, " ..._._"~_...._--,._....,.. "",..."" -,,, "..-.. -." ."._~- ..._- -..., . Detailed construction activity schedule. Once this work has been completed, and with funding arranged, the project can proceed into the construction phase. The engineering activities will continue, but will address issues of bidding and procurement, including assistance with the entire bid and award process. CONSTRUCTION Construction can begin once bids are awarded. Because of the nature of the area through which the system will be built, it is very important that project management and the contractors work closely with residents, merchants and others affected to assure minimum business disruptions occur during construction. Other projects of a similar nature have created Advisory Committees of affected individuals and firms to accomplish this, and such an organization is recommended. STARTUP Once the system has been constructed, and prior to actual revenue operation, it is extremely important that it be thoroughly tested and "wrung out." During this period vehicles and other elements would be "run in;" operators trained, maintenance workers trained, and actual simulated operations undertaken. This careful preparation will minimiie opening day difficulties. ... ...--..-.---".... ,.... .....,,, --...-..-...,.....,....-.......- .-",,- .--.."......--..- Roanoke Vintage Trolley Conceptual Analysis ..,..,,-....--.....,... ..", VIII -3 . ~ Appendix A ENVIRONMENT AL OVERVIEW .""~_ _",,,'c._" ___.__,_~.""~_",,. .''.__....___.____.''.__....._._''"...._...".....",,..... This environmental overview was performed by Fitzgerald & Halliday for the conceptual analysis efforts. INTRODUCTION The following provides an overview of the National Environmental Policy Act (NEP A) process and the resource issues and/or areas of investigation that are typically covered in an environmental document prepared pursuant to Federal Transit Administration (FT A) environmental guidelines. This initial effort is cursory in nature but lays the groundwork for future efforts that will be required as the City pursues a Finding of No Significant Impact (FONSI) from FT A at the conclusion of the NEP A process. This document is comprised of three general areas of discussion: . NEP A Process . FT A Environmental Assessment Considerations . Cultural Resource cursory summary, process overview, and contacts. . NEPA PROCESS The following flow chart depicts the NEP A process that is typically followed for an FT A project anticipated to result in a FONS!. For most projects resulting in a FONSI, the NEPA process usually takes anywhere between 9 and 15 months to complete. . ........... .."... ..."...".,......""....-........-......-. ..........""'-....."......."........-,,".""..,,.-.--...,... .. ...... Roanoke Vintage Trolley Conceptual Analysis . ""........ ...... ..--..-..- ...."".. .......- A-I . . . , Appendix A ENVIRONMENTAL OVERVIEW . .~"......,..".......- " ~ ........'....,. ~..,....,....., ..._,,~.. Typical NEPA Process for an FTA Finding of No Significant Impact (FONSI) Project Identification and Early Coordination Conduct Public Hearing Notice of Availability of the Draft EA Respond to Comments Prepare Final EA , Baseline Data Collection Revise/Edit Draft EA FTA Approval (FONSI) Develop Purpose and Need FT A/Cooperating Agency Review of Draft EA Project Design and Construction Document Alternatives and Proiect Historv FT A ENVIRONMENTAL ASSESSMENT CONSIDERATIONS The following topics/areas of investigation are typically covered In anFTA Environmental Assessments: Purpose and Need: FT A requires a clear and concise statement of the project's purpose and need. 'The statement of purpose and need should indicate consistency with ongoing regional planning studies and the specific need for the proposed improvements. '~""""H,.'.'"''''~,='m",M_._~,~.,.,,_.. ,___",__,,,_,,,,'_'.,,.~'._""'_.~'.w,.N<, "," '_"',"'_ _H_"N.,.'_'_'."'_""'''''^_''"_'''''''''Mo''",H"~",,,,,.,'H~ .."___"ij_'_'WH,<,"-, .H'_,,~._'_'"'''''~''''''''''_W~'_',"',__. "'_~"Hm'M""__~"_'C'^'_L' ..,....".._._M.....=.'._'"",.,.o__.,._"'.. .'m.w.='_ ..~._ ~_.__,._c .'_" "'_u_L._,_~..._~."._._M.~_,"~,~,~".__..,'_"_~.u__,.".~__.._~__.,_.~._,._.._,,_.,_...,." Roanoke Vintage Trolley Conceptual Analysis A-2 . . . , Appendix A ENVIRONMENTAL OVERVIEW .".... , '""''''-''"'~"._.'.'.'"'''~'-"''-''_.'-'''''"~''' " ,~--_... . --.-,..."" ...._..._.._,.._~,~.._.. .~......_."_..,,.,............,- Summary of Alternatives Examined: By the time the sponsoring agency reaches the point of pursuing the final improvement concept, there has generally been some level of investigation of alternatives for location, system type, and operation type. This section summarizes the process that preceded identifying rail trolley as the preferred option along the chosen corridor. The discussion will include the reasons why particular alternatives where eliminated from further consideration and the reasons why the rail trolley alternative was chosen as the preferred action. A "No Action" or No Build" Alternative is included in all NEP A documents. Land Acquisitions and Displacement: All parcels that will be purchased or adversely impacted by the trolley development will need to be clearly identified. The discussion would include market value for purchasing, number of jobs displaced, and the policy that the City will follow to mitigate impacts. Land Use and Zoning: Existing City documents relative to land use and zoning will be reviewed for the project study area and the proposed trolley development will be assessed to determine its compatibility and/or impacts. Appropriate mitigation measures will be presented as necessary. Consistency with Local, State and Federal Plans: Existing plans of development from all levels of government are reviewed to determine project consistency. ' Air Quality: The objective of an air quality analysis is to determine if the proposed trolley development project would interfere with the attainment or maintenance of the National Ambient Air Quality Standards (NAAQS) as established by the Federal Clean Air Act Amendments (CAAA). Appropriate mitigation measures will be presented as necessary. Noise: Potential noise impacts from the proposed trolley development project on nearby sensitive receptors will be assessed according to the Federal Transit Administration's (FTA) Transit Noise and Vibration Impact Assessment guidance manual. Appropriate mitigation measures will be presented as necessary. Traffic and Parking: An assessment will be provided regarding impacts that the trolley would have on traffic, traffic impacts associated with the additional traffic generated from the trolley system, and impact to the existing parking supply. This analysis will also include investigation of potential pedestrian and bicycle use impacts. Appropriate mitigation measures will be presented as necessary. Cultural Resources and Section 4(0 Properties: An Area of Potential Effect (APE) for the project will be established in coordination with appropriate cultural resource agencies and an inventory of historic, architectural, and archaeological resources listed on or eligible for listing on the National Register of Historic Places will be identified for the APE. Potential project impacts on these resources will be documented and appropriate mitigation measures will be presented as necessary. The assessment and mitigation will be fully coordinated with appropriate agencies in . .... .....',...............................,,,...............,,,,,,.........,........ ..............."..,. .,................, "............"... .......,.- Roanoke Vintage Trolley Conceptual Analysis ........_-,.."... A-3 . . . , Appendix A ENVIRONMENTAL OVERVIEW .".". ...... ....... ...............................,~...... , .... ..~......_.. .... ......m.... .,............ .~.., ..... ........... accordance with Section 106 of the National Historic Preservation Act. A more detailed discussion on cultural resource issues is provided in Section III of this memorandum. Section 4(1) and Section 6(1) Properties: Section 4(f) of the Department of Transportation Act of 1966 (23 CPR 771.135) protects publicly owned parks, significant recreation areas, wildlife and waterfowl refuges, and historic and archaeological resources listed on or eligible for the National Register of Historic Places. Project impacts to these resources will'be quantified by number of affected properties and size/acreage of impact. Measures to avoid, minimize and/or mitigate adverse impacts will be investigated as appropriate. Section 6(f) of the Land and Water Conservation Act Fund (1965) provides funds for acquisition, maintenance, and enhancement of public recreational open space by municipalities. Potential impacts from the project on any Section 6(f) properties will be documented and appropriate mitigation measures will be presented as necessary. Visual/Aesthetic Effects: A summary of visual and aesthetic impacts attributed to the proposed trolley development will be provided. The Streetcar, overhead utilities for power, and the tracks within the roadway will result in some level of visual and aesthetic impacts, thus a discussion will be provided that summarizes these impacts and how the project's design will be developed to offset these impacts so as to be compatible with existing adjacent development. Community Disruption: Neighbor and coinmunity groups will be identified within the proJect study area and will be contacted to gain an understanding of the surrounding community and its perception of the proposed trolley development and the potential impact it may have on community cohesion and community services. Environmental Justice: An environmental justice assessment in compliance with Federal Executive Order 12898, Federal Actions to Address Environmental Justice in Minority populations and Low-Income Populations will be undertaken for the project. The assessment will identify and address potential disproportionately high and adverse human health or environmental effects of the trolley development on minority populations and low-income populations. Appropriate mitigation measures will be presented as necessary. Safety and Security: Safety of the system users and safety within the adjoining land uses will be considered. Issues such as security cameras, system lighting, police/security patrol presence will be explored and summarized in the EA document. Ecologically Sensitive Areas I Endangered and Threatened Species: The trolley development project is located entirely within an urban area, most of which is in the Central Business District, thus it is not anticipated that there will be any significant ecological impacts. However, all NEP A projects require that endangered and threatened species issues be fully coordinated with the U.S. Fish and Wildlife Service as well as with the appropriate state agency. For this project, this .............."...... ...".............................................. ....................-............ ~ ......., ........."... ........... . ....................."..................... .......... .......... ."............."........... .. Roanoke Vintage Trolley Conceptual Analysis ....................................... .......... . A-4 . . . , Appendix A ENVIRONMENTAL OVERVIEW -. ,"'.. ..........,-~..",.""".. ,,"',"'. '-'~-"'-""'.'..""."- ."'..."'., ..."', , "". ..".. ~... .",.~.. ".~.. . coordination effort will simply involve submitting a data request letter to each agency and incorporating agency responses in the appendix of the environmental document. Water Quality: The existing drainage facilities and conveyance systems will be generally researched and described. The Streetcar project is not expected to result in additional impervious area since the routing is within existing City streets. Also, as the environmental document will only address Phase I, which does not include maintenance facilities, and given that the trolley will be electric versus being powered by fossil fuels, no significant impacts to water quality are expected. Wetlands: The Streetcar project does not appear to be located within or adjacent to wetlands. In additional to a more comprehensive site walk, a GIS data analysis and map review will be performed to verify this preliminary conclusion. Floodplains: The Streetcar project is in the Central Business District of the City and, per an initial field review; it appears that no part of the project is located within a 100-year floodplain. A GIS analysis and Federal Emergency Management Agency map review will be.performed to verify this preliminary conclusion. It is expected that the project will result in no significant additional amount of impervious area thus runoff to floodplains is not expected to be an issue. Energy Requirements: The Streetcar project is expected to be energized by overhead circuits drawing from the local power provider.' An assessment of demand will need to be performed and coordination with the provider will focus on whether they can furnish the necessary power for the project. Public Utilities: A summary of existing utilities within the project area will be presented. Potential project impacts to utilities will be identified. Appropriate mitigation measures will be presented as necessary. Environmental Risks I Hazardous Materials: A Phase 1 Environmental Site Assessment will need to be performed to identify the presence of any hazardous materials within the project study area that may potentially impact the subject project or that may be inadvertently released to the surrounding environment during project construction. A stand alone technical memorandum will be prepared and the results summarized in the NEP A document. Construction Related Impacts: Construction impacts might include anything from noise and vibration during excavation, impacts to traffic, erosion and sediment control, access issues for adjacent businesses, or impacts to existing utility service. The project should be constructed in a manner that minimizes impacts to the public. A summary of expected construction impacts and mitigation measures will be provided. Secondary and Cumulative Impacts: All NEPA documents require that secondary and cumulative impacts be considered. Secondary development is defined as reasonably foreseeable future development that may be induced by the proposed project. Cumulative impacts are defined ".. ".."'. "'".,,_.........."'...,.."',....'" ,.~""""'"',,..... .",-","'. . "'..'" ,. ..'" ,,-,'.-, .. ....",........_,,,..... Roanoke Vintage Trolley Conceptual Analysis A-5 . . . , Appendix A ENVIRONMENTAL OVERVIEW - ~ """ ~~ ~ ... as the incremental effects of a project on the environment when added to the effects of other past, present, or reasonably foreseeable projects. Secondary and cumulative impacts are both assessed within a framework of space and time. The bounds of the largest area that could be influenced by the proposed project are defined, and the time period within which such impacts are likely to occur is identified. Coordination with local planning agencies will help identify other planned and . programmed developments in the vicinity of the project and an assessment of secondary and cumulative impacts will be provided. Permits, Approvals and Certificates: Research will be conducted to determine applicable permits and approvals for the project and a list of such approvals will be provided in the environmental document. CULTURAL RESOURCES ISSUES The following regulatory measures dictate the course of Cultural Resource investigations during the Environmental Assessment process: . Section 106 of the National Historic Preservation Act of 1966 (16 U.S.c. 470f) states that any federally funded project must "take into account the effect of the undertaking on any district, site, building, structure, or object that is included in or eligible for inclusion in the National Register [of Historic Places]." Section 106 further requires federal agencies to seek comments from a representative of the Advisory Council on Historic Preservation, which can be the State Historic Preservation Officer (SHPO). . Section 4(f) of the Department of Transportation Act of 1966 (49 USC 303) protects historic resources eligible for listing or listed on the National Register of Historic Places, as well as significant publicly owned parks, recreation areas, and wildlife/waterfowl preserves. Section 4(f) properties may only be impacted if there is no feasible and prudent alternative to their use and the project includes all possible planning to minimize harm resulting from such use. Cursory Review of Existing Conditions A field review of the project corridor and study area was conducted on April 28, 2004. The purpose of the field review was to identify the presence of any sensitive cultural resources that could result in the 4(f) or section 106 impacts. Subsequent to the field review, a brief research effort was conducted at the Virginia Department of Historical Resources library on May 6, 2004 to determine if there are any structures within the corridor that have been recorded in the National Register of Historic Places or if there are any structures that have been noted as potentially being eligible for inclusion in the National Register of Historic Places. The study area includes a large number of important historic resources including four National Historic Districts. The four districts are made up of a variety of densely set commercial and residential structures. The buildings in these districts range in style and quality from simple, single- ...-.... . .-..--- .,... '... -- ..'O,..... ..,_......". ..... Roanoke Vintage Trolley Conceptual Analysis A-6 . . . , Appendix A ENVIRONMENTAL OVERVIEW .....~ .__rn_ ~_.,_ _ 1, story vernacular storefronts, to grand Beaux-Arts and Neo-Classical-style buildings, to modern commercial skyscrapers. There are also a number of parks, recreational facilities and a single historic bridge located along the length of the corridor. Due to the building density and number of the significant resources, a more thorough evaluation of historic resources, including archeologically sensitive sites will be necessary as the study progresses to the EA phase. Table A-I indicates the resources listed with VDHR that fall within the preliminary study boundaries. Table A-I PRELIMINARY FINDINGS - ABOVE-GROUND HISTORIC RESOURCES LOCA TED ALONG THE STUDY CORRIDOR Roanoke Vintage Trolley VDHR # RESOURCE NAME RESOURCE ADDRESS 128-5761 Roanoke Downtown Historic District 128-049 Southwest Historic District 128-5762 Gainsboro Historic District 128-0045 Roanoke City Market Historic District and Extension 128-5948 Victory StadiumlRiver's Edge Sports Complex 128-5833 Parking attendant structure 114 Jefferson St., SW 128-5834 Milan Brothers Tobacconists 106 Jefferson St., SW 128-5832 Subway Restaurant and Frankie Rowland's 102-104 Jefferson St., SW Steakhouse 128-5461 Virginian Railway Passenger StationlDepot 1412 Jefferson Street (Link Museum) 128-5435 Bridge #8003 Jefferson, over N&W Railroad 128-5240 Swift Print Shop Jefferson Street 128-5242 Jefferson Medical Park* 128-5241 Jefferson Standard Insurance 128-5237 Gill Memorial Hospital 711 Jefferson Street, SW 128-5238 Restaurant 915 Jefferson Street, SW 128-5239 Building 919 Jefferson Street, SW 128-5221 Greenbriar Apartments 128-5222 Building 712 Franklin Street, SW 128-5223 Building 814 Franklin Street, SW 128-0236 St. John Episcopal Church Corner of Jefferson and Elm Streets * Note that some of the properties included in the table above without addresses may not fall within the study corridor. There may be additional properties included in the later planning stages as more extensive field work and archival research is conducted. ..........- ...... -... ,.-.......- ,,"."... .......,-."'..,.....-.......- .."........_"..... .".........._-,-,."......_.............. Roanoke Vintage Trolley Conceptual Analysis .._.,~.,""~.=_.m."^.~. .^_'_.'N._"_~."..N.""'._,.._..~~"",..~"'...",.._~_.._~ A-7 " . ~ _.~-,...._~",--- -_.~ ,,-~ --.--....-...... -... .. ~, Appendix A ENVIRONMENTAL OVERVIEW ..~,....._--"~..,....".,_.._...._"-,...",,,,.._..........- .......~....".....".."'",,...- Coordination Effort with VDHR A coordination effort with the State Historic Preservation Office (SHPO), in this case VDHR, will include the following steps as part of the Section 106 Review Process. These steps will also provide a basis for establishing resources for the Section 4f review. 1. Once the planning phase of the project has begun, a letter is drafted and sent to VDHR informing them of the start of the project. The contact for above ground resources will be Mr. Mark Holma and the contact for Archeological resources will be Dr. Ethel Eaton. Stacey Vairo of FHI phoned Marc Holma on May 6,2004 to open a dialogue on the project - response is still pending. A project review form available here: http://www.dhr.state.va.us/review/sect 106%20form.htm must be filled out for any project that will receive federal funds for a project. 2. Eligible and potentially eligible historic and archeological resources within the project's Area of Potential Effect (APE) are investigated. The APE is determined on the basis of the area to which impacts from the trolley line would occur. The APE is discussed with and agreed upon by SHPO. . 3. Thorough investigation of the SHPO files and DSS database take place to determine all resource locations~ Additional field investigations, including a Phase IA archeological investigation will also be necessary. Depending upon what is uncovered during the Phase IA investigation; further archeological examination may also be needed. An impacts assessment or determination of effect of the project on all historic and archeological resources is compiled and submitted to SHPO for review. 4. Public comment on the project must be solicited as part of the Section 106 Review Process. This means that the project should be discussed with the local Municipal Historian, the local Historic District Commission, and/or other interested members of the public. Public comment should be solicited through public meetings, flyers, posters, or a website. Public comments are submitted to SHPO as part ofthe Section 106 review. 5. VDHR responds with their comments on impacts and mitigation measures. These are further developed by the City in coordination with VDHR. Once mitigation measures are agreed upon, a Memorandum of Agreement (MOA) is drawn up between the City and VDHR. . Roanoke Vintage Trolley Conceptual Analysis A-8 '1;4.1. VALLEY METRO Greater Roanoke Transit ~ B~B~~'""''.""''.~''''' k'1rE:;:lit:;i!Wi\L~.J:.;.:b 100 001 0 ~ 0 O;m,~~F~ . .. .. . u.' January 18, 2005 Smart Way Service Update As the Board will recall, GR TC began operating the new Smart Way commuter bus service between the City of Roanoke, the New River Valley and Virginia Tech on August 1,2004. Management is pleased to report that ridership for this service has been steadily growing. As the accompanying graph shows ridership started in August with 1,483 passenger trips and has grown to as much as 2,696 passenger trips in November. December ridership declined due to the holiday season, and the fact that Virginia Tech was not in session for half the month. Marketing and promotion of the service has been through various forms of media. Ads were placed in the Roanoke Times, Cox Cable, Adelphia Cable, Roanoke.Com and several radio stations including sponsoring the Greg Roberts Sports Show on ESPN Radio (WGMN). Additionally, as the Board may have seen recently, there have been several newspaper articles and an editorial written that have been e positive in nature toward the service. (We'll take all the free advertising we can get.) Management continues to meet monthly with the Blacksburg, Christiansburg, Montgomery County MPO Executive Director and the General Manager of Blacksburg Transit to discuss operational issues. Ferrum. Maroon and Hollins Express The intent of these services that operate only on Friday and Saturdays is to provide transportation for area college students to area amenities including Valley View Mall and Downtown Roanoke. By doing so the economic and employment base of the region benefits. The students perception of the area is positively influenced due to the access to available entertainment, which enhances their desire to remain in the region after graduation. Traffic congestion and associated pollutants is reduced, and last but not least the reduction of alcohol related accidents. Additionally, GRTC staff is working closely with Ferrum College, Rocky Mount and Franklin County in an effort to provide Monday through Saturday transit service beginning in the fall of2005. Sales Tax Exemption Issue e Effective September 1st of this past year qRTC lost its Retail Sales and Use Tax exemption status due to the passage by the General AssemblyofHB5018, which in effect repealed the Retail Sales and Use Tax exemption applicable to motor vehicle common carriers of passengers. Several other transit agencies in the state including Richmond, Lynchburg and Alexandria were also similarly affected. GR TC with assistance from the Virginia Transit Association appealed to the Commissioner of the Virginia Department of Taxation for reconsideration, which was denied. Management is currently working with state legislators to sponsor legislation in the next session of the General Assembly that will reinstate GRTC's exemption, retroactive to September 1 S\ which will save GRTC an estimated $80,000.00 per year. PO Box 13247. Roanoke, Virginia 24032 www.valleymetro.com Phone 540-982-0305 Fax 540-982-2703 _.~. . .,~ e! AIJ.5 v..SI '5"efieMbu. OClo.b~ No 0ei'^be.,(<. be.ce.l"\k~ e e Ridership o 01 o o ..... o o o I\) o o o I\) 01 o o ..... 01 o o i: o ~ - ::T EI en CD .., CD' C/) ..... w o o o en 3 l>> ~ l>> '< ::tI ii CD U1 ::T -. "C cr '< 3: o = - ::T L/-.a.2, r'. .. --" GREATER ROANOKE TRANSIT COMPANY e / SOUTHWESTERN VIRGINIA TRANSIT MANAGEMENT COMPANY Income Statement For the Month Ending July 31,2004 FY05 FY04 FY05 ACTUAL ACTUAL BUDGET %OFFY05 07/31/04 07/31/03 TOTAL BUDGET OPERATING INCOME Operating Revenue $121,436.46 $115,706.74 $1,471,374.00 8.25% Advertising Revenue 11,790.25 10,740.00 130,000,00 9.07% Non-Transportation Revenues 20,522.49 20,144.78 224,173,00 9.15% Total Income 153,749.20 146,591.52 1,825,547.00 8.42% OPERATING EXPENSES Labor - Hourly & Salary 208,532.36 204,881.86 2,677,694.00 7.79% Fringe Benefits 81,864,54 75,815.29 1,167,869,00 7.01% Services 28,333.27 30,246,26 375,516.00 7,55% Materials & Supplies 64,501.53 47,664.66 698,173,00 9.24% Utilities 9,969.82 10,349.69 159,000.00 6.27% Insurance Costs 26,548.65 21,795,03 287,416.00 9.24% Purchased Transportation 43,965.39 37,220.54 508,955,00 8,64% Miscellaneous Expenses 6,592.68 5,709.64 44,445.00 14,83% Total Expenses 470,308,24 433,682,97 5,919,068,00 7.95% e Net Loss (316,559,04) (287,091.45) (4,093,521.00) 7,73% Local Grants 93,290.06 88,782.16 1,141,793.00 8,17% State Grants 84,631.15 73,689.00 1,082,905,00 7.82% Federal Grants 158,918,00 149,264.77 1,868,823.00 8,50% Total Subsidies 336,839,21 311,735.93 4,093,521,00 8.23% Net Income (loss) 20,280.17 24,644.48 0.00 0,00% e e --, ) Cl Cl Cl :;' :;' :;' ,.. ,.. ,.. 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"' :; QC QC ~ ~ ~ ~ :; ClC co ~ ~ ~ ~ o ~ ~ ~ '" ~ ~ ~ I:l .., ~ ~ ~ o 0 I:l "" ~ ~ ~ ~ .., ;i r;J I:l '" ~ '" l:l ... .. ... ... t; c .. ... ~ Cl '" .., .., .., = .. S :; 1= ~ ~ 1= z >- ~ en " d b ~ ;:J l"l Z .. 0 ~ ~ ~ ~ '" l"l l"l Z .. f;l /;; ~ i Cl l"l ~ ... ... t t ~ ~ ~ ~ : ~ ~ ~ ~ "' ~ ~ ~ ~ :; ~ ~;;~~: ..... '" '" .. 1= 0 ~ ~ ~ l"l I"l o '" Z ~ .. ~ ~ ~ i ~ '2 ~ ~ '" Cl '" ::; ~ l"l ~ " tr:I ..., ~ < I"l ?n ;I> ~ gj :;' Z Cl l"l ~ "' ... ~ ~ - .. '= -= ~ .. '" - Q Q e t 01 ... N N l.N W t S ~ ~ ~ ~ ~ ~ ~ l.A:j 'oC : ~ ~ ... ... ~ ~ .. ... '" :: ~ ~ f ~ ~ ~ ~ ~ 2 QO Q ~ b "' '" :D t .. ~ .~ ~ N N ~ ~ '" ~ ~ ~ ~ ~ ~ .. i ... ... "' ... ... t ?: t i': '" :s N ,J:l. t:: N <= i ~ ~ ~ ~ Q ~ ... .. ~ ~ ~ f ~ ~ t: ~ c ~ ~ ~ ~ ~ ~ ~ g. 2 :D ~ ~ ~ ~ ~ ~ ~ = ~ ~ ~ e i ~ ~ ~ 01 ~ ... ... ~OI~::~.~~~ ::: ~ 1a g ~ -: : c:I\ CoN l.N.,.. Cl'I .. ... ... '" c:I\ . :: E ~ ~ t ~ i ~ ; ~ ~ ~ ~ 0\ .. '" e: '" ~ ~ ~ N ~ L ~ 01 e ~ ..... 1M ~ IoC 01 ~ ..... QO _ ~ . \C ~ ClC 'oC !M ~ u: ~ N 1M t.w ~ t t ~...... ~ f: .....;j ~ :i ..., s .. .. 1.> "' '" ~ ~ ~ ~ ~ ~ t ~ Q ~ ~ ~ ~ ~ ~ ~ ~ 01 = ... - ~ g t: ~ e ~ ~ ~ '" :; u. " ... '" ... ... - ~ Q ~ t ... '" ... :8 ~ ... :;; Cl .. .., I"l o .. l"l ~ ;j Z Cl '" :;' ;j ~ I"l '" ." o .. .., = l"l a:: o z ;! o ." .... '" ,.. < g '" ;I> g ~ ... ~ .., ~ ~ ~ = ~ o I"l g d ... = l"l .. Z o ::: ;i e ;; ~ I:l l"l ... I"l a: ~ ... = l"l .. .... ;I> ~ ~ .. < ." ... gJ ~ ~ ~ < a:: g ~ '" I"l = ~ ~ ? ~ ~ .... ~ ~ ;I> - ;i i ~ 0 ;I> Z f;l ;! g ~ '" :;; ,.-,- er VARIANCE REPORT For the Period July 2004 STATISTICAL ANALYSIS Crashes Der 100.000 Miles- the number of crashes per miles increased because of an increase in the number of crashes per 100,000 miles traveled compared to the average. All MileslRoadcalls-the number of all miles increased due to a decrease in the number of roadcalls compared to the average. ComDlaints/ODeratina Dav-percentage of complaints decreased because of a decrease in the number of complaints compared to the average. OPERATING EXPENSES e All EXDenses approximated or were less than budgeted for this year and include Disadvantaged Business Enterprises expenses for the current month of $0,00 and year to date total of $0.00. e , .;" ., GREATER ROANOKE TRANSIT COMPANY e\ SOUTIfWESTERN VIRGINIA TRANSIT MANAGEMENT COMPANY Income Statement For the Two Months Ending August 31,2004 FY05 FY04 FY05 ACTUAL ACTUAL BUDGET %OFFY05 08/31/04 08/31/03 TOTAL BUDGET OPERATING INCOME Operating Revenue $232,725.58 $217,252,88 $1,471,374.00 15.82% Advertising Revenue 24,345.50 19,831.25 130,000.00 18.73% Non-Transportation Revenues 41,502,52 39,767.03 224,173.00 18.51% Total Income 298,573.60 276,851.16 1,825,547.00 16.36% OPERATING EXPENSES Labor - Hourly & Salary 407,157.73 389,409,24 2,677,694.00 15.21% Fringe Benefits 160,496.87 145,233.87 1,167,869.00 13.74% Services 56,207.06 58,062,34 375,516.00 14.97% Materials & Supplies 134,502.49 109,780.46 698,173,00 19.26% Utilities 19,937.19 19,805.48 159,000.00 12.54% Insurance Costs 53,095.11 43,590.06 287,416,00 18.47% Purchased Transportation 91,646.50 75,086.82 508,955.00 18.01% Miscellaneous Expenses 8,889,28 8,610.28 44,445.00 20.00% Total Expenses 931,932.23 849,578.55 5,919,068,00 15,74% - Net Loss (633,358.63) (572,727.39) (4,093,521.00) 15.47% Local Grants 185,842.11 177 ,454.61 1,141,793.00 16.28% State Grants 176,551.00 147,378.00 1,082,905.00 16.30% Federal Grants 312,987.00 296,975.00 1,868,823.00 16,75% Total Subsidies 675,380.11 621,807.61 4,093,521.00 16.50% Net Income (loss) 42,021.48 49,080,22 0.00 0.00% e ~-~ e 1, '" t"l :0 :0 :0 ~ t"l ;.. ~ ~ ~ ~ 0 ,... ::: ,... ::: ::: :: .. ::i .. ~ l: ~ ~ F 0 t"l '" '" ;.. z .. ~ :0 ~ ,... 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'" .., --~ e' VARIANCE REPORT For the Period August 2004 ST ATISTICAL ANALYSIS Crashes oer 100.000 Miles- the number of crashes per miles decreased because of a decrease in the number of crashes per 100,000 miles traveled compared to the average. All MileslRoadcalls-the number of all miles increased due to an increase in the number of roadcalls compared to the average. Comolaints/Ooeratina Dav-percentage of complaints decreased because of a decrease in the number of complaints compared to the average. OPERATING EXPENSES e All Exoenses approximated or were less than budgeted for this year and include Disadvantaged Business Enterprises expenses for the current month of $0.00 and year to date total of $0.00. e .~ GREATER ROANOKE TRANSIT COMPANY SOUTHWESTERN VIRGINIA TRANSIT MANAGEMENT COMPANY Income Statement For the Three Months Ending September 30, 2004 FY05 FY04 FY05 ACTUAL ACTUAL BUDGET % OF FY 05 09/30/04 09/30/03 TOTAL BUDGET OPERATING INCOME Operating Revenue $343,191.62 $327,851.82 $1,471,374.00 23.32% Advertising Revenue 32,360,75 29,622,50 130,000.00 24.89% Non-Transportation Revenues 64,003,81 60,084,73 224,173.00 28.55% Total Income 439,556.18 417,559.05 1,825,547.00 24.08% OPERATING EXPENSES Labor - Hourly & Salary 712,798,21 564,183,57 2,677,694.00 26.62% Fringe Benefits 265,943.98 222,417.81 1,167,869.00 22.77% Services 83,448.47 102,841.53 375,516,00 22,22% Materials & Supplies 212,916.57 153,678.65 698,173.00 30.50% Utilities 29,576.78 29,434.60 159,000.00 18,60% Insurance Costs 79,643.76 65,396.09 287,416.00 27.71% Purchased Transportation 143,750.81 117,612.20 508,955.00 28.24% Miscellaneous Expenses 11,429.40 11,229.19 44,445.00 25,72% Total Expenses 1,539,507,98 1,266,793.64 5,919,068.00 26.01 % e Net Loss (1,099,951.80) (849,234.59) (4,093,521.00) 26.87% Local Grants 276,791.89 268,481.59 1,141,793.00 24.24% State Grants 274,634.00 222,860,00 1,082,905.00 25.36% Federal Grants 543,516,00 445,838.77 1,868,823,00 29.08% Total Subsidies 1,094,941,89 937,180.36 4,093,521.00 26.75% Net Income (loss) (5,009.91) 87,945,77 0.00 0.00% e .;1 >" e~ '" <:'l .. <"l ~ " " 5 " <"l " ~ t'l .., 0 ... ~ ~ <"l z: ... 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OJ S b: '0 ... 2 ~ ~ ... f 5: QC e: .. ~ N ~ ~ t ~ N N ~ ~ ~ ~ ~ :. ~ ~ <= ~ :s ~ N 00(,0,1..... 00 1M........ .... ~ ~ t ~ ~ ... ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ N ~ '" ~ @ ~ .. l'l " o t"l @ g l'l " Z o @ ~ .. ~ t:l l'l ... t"l o l'l o 0:: ... .. l'l " " " ., t"l o ... '" ~ ::l z " ~ ::l t"l '" '" o " :;l l'l 0:: o z ., == o '" '" l'l ... ~ .. ~ ~ .... ;.. ... z o ~ 2 ~ -< '" l'l ... .. f ~ lO -< 0:: ~ ~ == ~ ~ F ... r;:: 15 ;.. ... -< ... .... o ~ o Z ... l'l 8 ~ ... :::; ;.. ... ~ 15 " ... ~ ~ ;.. ~ ;'i i " 0 E; ~ l'l == '" l'l ... g ;j ... 0:: .. ~ ~, e; VARIANCE REPORT For the Period September 2004 STATISTICAL ANALYSIS Crashes oer 100.000 Miles- the number of crashes per miles decreased because of a decrease in the number of crashes per 100,000 miles traveled compared to the average. All MileslRoadcalls-the number of all miles increased due to an increase in the number of roadcalls compared to the average. Comolaints/Ooeratina Dav-percentage of complaints increased because of an increase in the number of complaints compared to the average, OPERATING EXPENSES e All Exoenses approximated or were less than budgeted for this year and include Disadvantaged Business Enterprises expenses for the current month of $0.00 and year to date total of $0.00. e '~.,". GREATER ROANOKE TRANSIT COMPANY e './\ SOUTHWESTERN VIRGINIA TRANSIT MANAGEMENT COMPANY Income Statement For the Four Months Ending October 31,2004 FY05 FY04 FY05 ACTUAL ACTUAL BUDGET % OF FY 05 10/31/04 10/31/03 TOTAL BUDGET OPERATING INCOME Operating Revenue $473,219.58 $442,448.79 $1,471,374.00 32.16% Advertising Revenue 41,876,00 41,173.75 130,000.00 32.21 % Non-Transportation Revenues 89,180.63 81,663.86 224,173.00 39.78% Total Income 604,276.21 565,286.40 1,825,547.00 33.10% OPERATING EXPENSES Labor - Hourly & Salary 919,155.19 841,022.81 2,677,694.00 34.33% Fringe Benefits 347,762,08 303,468.90 1,167,869,00 29,78% Services 109,112,26 129,330.39 375,516.00 29.06% Materials & Supplies 286,238.46 212,395.17 698,173.00 41.00% Utilities 39,224.88 38,246.23 159,000.00 24.67% Insurance Costs 111,014,20 87,191.12 287,416,00 38.62% Purchased Transportation 190,297,94 162,302.75 508,955,00 37.39% Miscellaneous Expenses 14,112,09 16,903.34 44,445.00 31.75% Total Expenses 2,016,917.10 1,790,860.71 5,919,068.00 34.07% e Net Loss (1,412,640.89) (1,225,574.31) (4,093,521.00) 34.51 % Local Grants 369,281.77 357,832.98 1,141,793.00 32.34% State Grants 372,826.00 296,549.00 1,082,905.00 34.43% Federal Grants 694,341.00 640,075,77 1,868,823.00 37.15% Total Subsidies 1,436,448.77 1,294,457,75 4,093,521.00 35.09% Net Income (loss) 23,807.88 68,883.44 0.00 0.00% e ,..<(\ e ( en " n ,. n .. .. t:l ~ ~ ~ ~ '" ~ 0 '" ;< ;< '"' ;;:: '" 0 ;;:: :I: ;;:: :I: .. ::l .. ,. .. ~ ;:: ~ i 0 en '"' '" ~ en ~ ~ ~ .. g;: a z r:l ,. ::l .., .. .. en 0 '" ,. 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'" ~ 2 Cl '" ~ ::l '" ::l ("J '" .., o " .... == '" is: o 2 6! o .., o ("J ~ .. ;J g .. z o g ;i ... ; ,., " '" '" ("J g ~ ... .. '" " ... > .. 2 ... <:: .. > .. " -= .., N gJ .. " 1: <:: ~ -= is: ~ ~ == ~ ~ ;:: .. ::: lS > .. -= g ~ .. '" .. ... .. <:: 2 ~ > <:: i g '" .... '" ,., .. g ;j .. is: .. '" ". ~ ~ C'J z '" 6! o ("J ~ ~ '" " r"'. el VARIANCE REPORT For the Period October 2004 STATISTICAL ANALYSIS Revenue HourslPav Hours- the percentage of revenue hours/pay hours increased due to an increase in revenue hours of 10.1% compared to the average and an increase in pay hours of 3.7% compared to the average. All Miles/Roadcalls-the number of all miles increased due to an increase in the number of miles compared to the average. ComDlaints/ODeratina Dav-percentage of complaints increased because of an increase in the number of complaints compared to the average. OPERATING EXPENSES e All EXDenses approximated or were less than budgeted for this year and include Disadvantaged Business Enterprises expenses for the current month of $0.00 and year to date total of $0,00. e '1 .~ GREATER ROANOKE TRANSIT COMPANY SOUTHWESTERN VIRGINIA TRANSIT MANAGEMENT COMPANY Income Statement For the Five Months Ending November 30, 2004 FY05 FY04 FY05 ACTUAL ACTUAL BUDGET %OFFY05 11/30/04 11/30/03 TOTAL BUDGET OPERATING INCOME Operating Revenue $584,598.65 $536,068.86 $1,471,374,00 39.73% Advertising Revenue 49,891.25 51,320.00 130,000.00 38.38% Non-Transportation Revenues 111,734,58 102,440,81 224,173.00 49.84% Total Income 746,224.48 689,829.67 1,825,547.00 40.88% OPERATING EXPENSES Labor - Hourly & Salary 1,129,873,12 1,032,082,09 2,677,694.00 42.20% Fringe Benefits 426,020.51 371,134.41 1,167,869.00 36.48% Services 142,865.09 178,337.53 375,516.00 38.05% Materials & Supplies 357,488.18 258,547.21 698,173.00 51.20% Utilities 52,981.05 50,097,35 159,000.00 33,32% Insurance Costs 137,562.85 108,844,20 287,416.00 47.86% Purchased Transportation 244,967.55 207,433,06 508,955.00 48.13% Miscellaneous Expenses 18,304.03 18,379.53 44,445.00 41.18% Total Expenses 2,510,062.38 2,224,855.38 5,919,068.00 42.41% e Net Loss (1,763,837,90) (1,535,025.71) (4,093,521.00) 43.09% Local Grants 461,954.16 447,843.99 1,141,793.00 40.46% State Grants 474,053.00 371,335.00 1,082,905.00 43.78% Federal Grants 844,544.00 795,814.77 1,868,823.00 45.19% Total Subsidies 1,780,551.16 1,614,993.76 4,093,521,00 43,50% Net Income (loss) 16,713.26 79,968.05 0.00 0.00% e ....r-... 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'= <= Q <= ~ '" '" ~ ~... ~ ~ ~ ~ ~ S t t <= <= = ~ ~ ~ :s CM e ~ ... f u: ~ e ... ... ~ ~ ~ ~ ~ lA ~ ~ ~ ~ S' ~ ; ::: ... ~ ~ ~ ~ ~ ~ ~ ~ ~ 0lI ~ N N ~ ::; ~ ~ \0 ~ E ~ .. ... Yo '" ::: ... ~ ~ ~ = ~ . ... ~ ... N N ~ ~ ~ ~ ~ ~ = i ~ ~ ~ ~ ~ IoC c:J\ UI 0\ .... fa N ~ ~ A N ~ W ~ ~ w ~ ~ g ~ lit ~ .... fA w ~ ~ ~ .... I,C QC ~ '" .... 1M.... .... ~ ~ ~ g ~ t ~ ~ N sic ~ · 1M QC lit ~ QC ~ ~ ~ ~ z o l:l ~ S co '" il:l t: '" ... n g ~ ... co '" il:l " " .., n o .. ! " OIl ~ ::l OIl ::l ,., OIl ." o " ~ t'l :: o z ~ o ." Z o ~ co '" il:l l:l => .. ~ ~ <:: .. ~ >< ." ... r:l i ~ ~ >< l:: ~ ;; .. g ~. ~ ;:: ... :: => > f >< ... .. => <:: => z .. '" .. f ~ > ... <:: i ~ .., OIl '" .. ~ ~ co ~ o ,., ~ ~ ~ > ;::: ~ s " z '" 5! z o ~ ~ co ~ , , .-~ e VARIANCE REPORT For the Period November 2004 STATISTICAL ANALYSIS Crashes Der 100.000 Miles- the number of crashes per miles decreased because of a decrease in the number of crashes per 100,000 miles traveled compared to the average. All Miles/Roadcalls-the number of all miles increased due to a decrease in the number of roadcalls compared to the average. ComDlaints/ODeratina Dav-percentage of complaints decreased because of a decrease in the number of complaints compared to the average. OPERATING EXPENSES e All EXDenses approximated or were less than budgeted for this year and include Disadvantaged Business Enterprises expenses for the current month of $0.00 and year to date total of $0.00. e ~-- GREATER ROANOKE TRANSIT COMPANY . BOARD OF DIRECTORS January 24, 2005 M. Rupert Cutler, Director Beverly T. Fitzpatrick, Jr., Director Darlene L. Burcham, Vice-President of Operations Jesse A. Hall, Treasurer Dear Ms. Burcham and Gentlemen: At a special meeting ofthe Board of Directors of the Greater Roanoke Transit Company on Tuesday, January 18, 2005, you were appointed as members of the fiscal year 2005-06 Budget Review Committee. Sincerely, . /J A~ .j.r~ Mary F. Parker Secretary MFP:ew pc: David A. Morgan, General Manager, Valley Metro, P. O. Box 13247, Roanoke, Virginia 24032 L:ICLERK\DATAICKEW1IGRTC OSIJANUARY 18, 200S.GRTCCORRESP.DOC 1f. a. 3 VALLEY METRO Greater Roanoke Transit ~ ~ '"' HZfZXt1fffiM$!i{0;lJf*~ 100 001 ~o [0 o],,,,,,,,.',,w",,,w'._'"'' . . R. .,,"~_U%'WWBii""" Greater Roanoke Transit Company Board of Directors Meeting January 18, 2005 C. Nelson Harris and Members of the Board of Directors Roanoke, Virginia Dear President Harris and Members of the Board: Subject: Appointment of Fiscal Year 2005-2006 Budget Review Committee - Background: Annually management prepares a proposed operating budget for the next fiscal year's operation of the transit system. This proposed budget requires approval by the Board of Directors. In order to review the proposed budget, a budget review committee has been established by the Board of Directors. The budget review committee is usually comprised of two (2) members of the Board, and two (2) Officers of the company. The fiscal year 2004-2005 Budget Review Committee was composed of the following: M. Rupert Cutler, Board Member Alfred T. Dowe, Board Member Jesse A. Hall, Treasurer Darlene L. Burcham, Vice-President of Operations Recommendation: Appoint two (2) members of the Board and two (2) Officers of the company to serve as the Fiscal Year 2005-2006 Budget Review Committee to review the proposed budget. Respectfully submitted, ~ ~~-- David A. Morgan General Manager e c. Vice-President of Operations Treasurer Secretary Legal Counsel PO Box 13247. Roanoke, Virginia 24032 www.valleymetro.com Phone 540-982-0305 Fax 540-982-2703 ~~ GREATER ROANOKE TRANSIT COMPANY BOARD OF DIRECTORS January 24, 2005 David A. Morgan, General Manager Valley Metro P. O. Box 13247 Roanoke, Virginia 24032 Dear Mr. Morgan: I am attaching copy of a resolution authorizing the filing of applications, and acceptance and execution of appropriate agreements for operating and capital financial assistance for fiscal year 2005-06 with the Federal Transit Administration and the Commonwealth of Virginia Department of Rail and Public Transportation, upon certain terms and conditions. The aboverefere'nced measure was adopted by the Board of Directors of the Greater Roanoke Transit Company at a special meeting which was held on Tuesday, January 18, 2005. Sincerely, /J ~ "^"; J. r ~- Mary F. Parker Secretary MFP:ew Enclosure pc: Darlene L. Burcham, Vice-President of Operations, GRTC Jesse A. Hall, Treasurer, GRTC L:\CLERKIOATAICKEW1\GRTC 05\JANUARY 18, 2005.GRTCCORRESP,OOC 1: .fJ\ . j ~ -1')- BOARD OF DIRECTORS OF GREATER ROANOKE TRANSIT COMPANY A RESOLUTION AUTHORIZING THE FILING OF APPLICATIONS AND THE ACCEPTANCE AND EXECUTION OF APPROPRIATE AGREEMENTS FOR OPERATING AND CAPIT AL FINANCIAL ASSISTANCE FOR FISCAL YEAR 2005- 2006 WITH THE FEDERAL TRANSIT ADMINISTRATION AND THE COMMONWEALTH OF VIRGINIA DEPARTMENT OF RAIL AND PUBLIC TRANSPORTATION. UPON CERTAIN TERMS AND CONDITIONS. BE IT RESOLVED by the Board of Directors of the Greater Roanoke Transit Company that the Company's General Manager and Secretary are authorized to execute and attest, respectively, in a form approved by General Counsel, appropriate applications requesting the maximum operating and capital financial assistance from the Federal Transit Administration and the Commonwealth of Virginia Department of Rail and Public Transportation for the fiscal year 2005-2006 and further to accept and execute the necessary operating grant agreements and capital grant agreements, in a form approved by General Counsel, all as m<?re particularly set forth in the report of the General Manager to this Board dated January 18, 2005. Date Adopted: T.<lnll.<1TY 1 R, 7005 ATTEST: !p~ A~ Secretary K:\GRTC\200S-06 funding resolution.doc if. a. 4-. VALLEY METRO Greater Roanoke Transit ~ ~ ,..., t1"~~~nli"?;f'?J!-""" it7i<.;j_:;&grn.\:~'.z.~_i 100 001 B fo ~]!%0P;,,~ill'35J . .. .. . Greater Roanoke Transit Company Board of Directors Meeting January 18, 2005 C. Nelson Harris, President and Members of the Board of Directors Roanoke, Virginia Dear President Harris and Members of the Board: Subject: Federal Transit Administration Operating and Capital Financial Assistance, and Commonwealth of Virginia Operating and Capital Financial Assistance for fiscal year 2005-2006. Background: e Financial assistance has been provided to GRTC by the Federal Transit Administration (FT A) and the Commonwealth of Virginia Department of Rail and Public Transportation (VDRPT) during previous fiscal years for certain operating and capital expenses. Under FT A regulations, GRTC is eligible for federal operating funds, which cannot exceed 50% of its proposed operating deficit. In fiscal year 2005-2006 GRTC will apply for the maximum amount allowed in federal operating and capital financial assistance. The'current amount of operating assistance for GRTC is approximately $1,977,000.00. In addition, GRTC is eligible for approximately $967,000.00 in operating assistance from the Virginia Department of Rail and Public Transportation, which is the same amount as the current fiscal year. The amounts listed above for operating assistance are subject to change depending on availability of funds. The deadline for filing the applications for the above referenced assistance is February 1, 2005. Recommendation: ".-- . __- Authorize the General Manager to file applications requesting the maximum operating-and capital financial assistance from FT A and VDRPT for fiscal year 2005-2006, and to accept and. _' .. execute the necessary grant agreements in a form approved by legal counsel. e Respectfully submitted, ';A ~~..--- David A. Morgan General Manager c. Vice President of Operations Legal Counsel Treasurer Secretary PO Box 13247. Roanoke, Virginia 24032 www.valleymetro.com Phone 540-982-0305 Fax 540-982-2703 Misc. 1/20/05 ~ VALLEY METRO Memo CITY CLERK '~~6 .JAH 1'3 Pt.1(fj:l~) To: Stephanie Moon ' Froril:Chip Holdren cc: Date: 1/19/05 Re: GRTC Board Information Stephanie, Enclosed you will find the GRTC Board information packets we spoke on the phone about. Please see that they are distributed to the Board in their Council packets that go out on Thursday, January 20th. . This is for their information only, and there is no GRTC Board meeting required. Should you have any questions, please let me know. Thanks for your help!! 1 Mi s c . 1 / 2 0 / 0 5 VALLEY METRO f8'':;:~~~ff~~ QE'.~miWt:Jl\"V.::E~~l"lfBff?li~ Greater Roanoke Transit THE FOLLOWING IS FOR INFORMATIONAL PURPOSES ONLY . THERE IS NO SCHEDULED GREATER ROANOKE TRANSIT COMPANY BOARD MEETING REGARDING THIS INFORMATION . PO Box 13247. Roanoke, Virginia 24032 www.valleymetro.com Phone 540-982-0305 Fax 540-982-2703 VALLEY METRO Greater Roanoke Transit ~.~.4l?l1"~lTl\l'ffi2:~~ January 20,2005 C. Nelson Harris, President and Members of the Board of Directors Greater Roanoke Transit Company Roanoke, Virginia Dear President Harris and Members of the Board: Subject: Campbell Court Lease Agreement with Gold and Gift Shoppe Inc. Background: . The Greater Roanoke Transit Company (GRTC) owns the Campbell Court Transportation Center located at 17-31 Campbell Avenue S.W., and leases space within the facility. GRTC currently leases 1,150 square feet of space on the ground floor to Gold and Gift Shoppe Inc. (Gold and Gift) under a five-year Lease Agreement that expires on January 31, 2005. The space is used for a retail jewelry and gift store, and the current lease rate is $10.25 per square foot. The total annual rent currently is $11,787.50. GRTC management was contacted by Gold and Gift, which has expressed interest in remaining in the same location. After negotiations with Gold and Gift, and proper review by GRTC's staff, GRTC and Gold and Gift have agreed to another five-year Lease Agreement beginning February 1, 2005, under the terms set forth below. 2/1/05 - 1/31/06 2/1/06 - 1/31/07 2/1/07 - 1/31/08 2/1/08 - 1/31/09 2/1/09 - 1/31/10 $11.47/sq. ft. X $11.47/sq. ft. X $11.90/sq. ft. X $12.40/sq. ft. X $12.90/sq. ft. X 1,150 sq. ft. = 1,150 sq. ft. = 1,150 sq. ft. = 1,150 sq. ft. = 1,150 sq. ft. = $13,190.50 $13,190.50 $13,685.00 $14,260.00 $14,835.00 . PO Box 13247. Roanoke, Virginia 24032 www.valleymetro.com Phone 540-982-0305 Fax 540-982-2703 f~ "-J . . . C. Nelson Harris, President and Members of the Board of Directors Campbell Court Lease Agreement with Gold and Gift Shoppe Inc. January 20, 2005 Page 2 Action to be Taken: GRTC will execute a new five-year Lease Agreement with Gold and Gift Shoppe Inc. effective February 1, 2005, as summarized above and in form approved by Legal Counsel. In accordance with the language in the Board's June 18, 2001 Resolution, such action will not be taken until at least five business days after the date of this letter. Should you require any additional information, or have any questions regarding the above referenced action, please contact me. Respectfully submitted, ~~;;r-- David A. Morgan General Manager DAM/ch c. Vice President of Operations Treasurer Secretary Legal Counsel '" E'ar&~g&1.U1.t_w4Wifa_Wi~~~, fT1.fl:.ftk43Slt\11QIAThJJf&1itllilZW;TIW'1':1Mii VALLEY METRO Greater Roanoke Transit ~ ~ '""'MTh3Ei01Wh"Efia&wim 100 00 I [0 '01 [0 'O]W;m,WiW!!J)""'''''''''PPl . .. .. .""~ "''''''''- January 20, 2005 C. Nelson Harris, President and Members of the Board of Directors Greater Roanoke Transit Company Roanoke, Virginia Dear President Harris and Members of the Board: Subject: Campbell Court 2nd Lease Extension Agreement with the City of Roanoke Background: . The Greater Roanoke Transit Company (GRTC) owns the Campbell Court Transportation Center located at 17-31 Campbell Avenue S.W., and leases office space within the facility. GRTC currently leases 2,245 square feet of space on the second floor to the City of Roanoke (City) for a total annual rent of $24,695.00. The City uses the space for their computer workstation and office space. The City is currently in the first option year of an original Lease Agreement dated February 1, 2002, and has two option years available to them under the terms of the original Lease Agreement. The City has indicated that they would like to exercise their option for another one-year lease beginning February 1, 2005, and ending January 31, 2006, provided that the City would be able to terminate the above referenced Lease Extension Agreement after notifying GRTC thirty (30) days prior to such termination. GRTC is agreeable to exercising the option year available including the thirty day termination provision. Under the terms of the original Lease Agreement, the lease amount for the second option year will be $11.50 per square foot, for a total annual amount of $25,817.50. Action to be taken: GRTC will enter into a one-year Lease Extension Agreement with the City of Roanoke effective February 1, 2005, as summarized above and in form approved by Legal Counsel. In accordance with the language in the Board's June 18, 2001, resolution, such action will not be taken until at least five business days after the date of this letter. Should you require any additional information, or have any questions regarding the above referenced action, please contact me. . c. Respectfully submitted, ~~- David A. Mor~n General Manager Vice President of Operations Treasurer Secretary legal CO\ Insel PO Box 13247. Roanoke, Virginia 24032 www.valleymetro.com Phone 540-982-0305 Fax 540-982-2703 \ r~, v \~ Memo To: Stephanie Moon From: Chip Holdren CC: Date: 9/14/04 Re: Vintage Trolley Conceptual Analysis VALLEY METRO Stephanie, Enclosed you will find copies of the Vintage Trolley Conceptual Analysis that was prepared by GRTC at the request of Roanoke City Council. Please distribute these to the members of Council in their council packets that are distributed by the Clerk's office on Thursday, September 16th. Thanks for your help! Should you have any questions, please let me know. 1 VALLEY METRO Greater Roanoke Transit Company ~ ~ r ;""'"; 1 ~""- ~~I:I~I ~j ~ ~ tE:Qj II ilia IIIi1 IiIIl III September 16, 2004 C. Nelson Harris, Mayor and Members of the City Council City of Roanoke Roanoke, Virginia Dear Mayor Harris and Members of City Council: Subject: Vintage Trolley Conceptual Analysis In August 2003, the City Manager requested the Greater Roanoke Transit Company (GRTC) conduct a study regarding the proposed idea of returning Trolley service to the downtown Roanoke area, As a result of that request, GRTC in conjunction with the Roanoke Valley Alleghany Regional Commission, commissioned a conceptual analysis that would be a first step in determining the feasibility of restoring trolley service. The objective was to determine potential route alignments, vehicle requirements, capital and operating costs, service scenarios, and implementation steps. The above referenced analysis is broken down into eight chapters. Additionally, there in an initial environmental overview in Appendix A that provides an overview of the National Environmental Policy Act and the processes that are typically covered in an environmental document prepared pursuant to Federal Transit Administration guidelines. The complete study has been attached for your review. Should you have any questions or require additional information, please don't hesitate to contact me. Respectfully submitted, "~A David A. .M~r(~ General Manager DAM/ch c. Darlene L. Burcham, City Manager Jesse A. Hall, Director of Finance Mary F. Parker, City Clerk William Hackworth, City Attorney PO Box 132470 Roanoke, Virginia 24032 www.valleymetro.com Phone 540-982-0305 Fax 540-982-2703 r , GREATER ROANOKE TRANSIT COMPANY BOARD OF DIRECTORS May 11, 2005 C. Nelson Harris, President M. Rupert Cutler Alfred T. Dowe, Jr. Beverly T. Fitzpatrick, Jr. Sherman P. Lea Brenda L. McDaniel Brian J. Wishneff Dear President Harris and Members of the Board: Pursuant to Paragraph 3, Article II, By-Laws of the Greater Roanoke Transit Company, this is to advise you that the Annual Meeting ofthe Stockholders' will be held on Monday,June 20,2005, at 1 :30 p.m., in the City Council Chamber, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., Roanoke, Virginia. A meeting of the Board of Directors of the Greater Roanoke Transit Company will convene immediately following adjourn~ent of the Stockholders' meeting. Sincerely, 0 ~~ .Jr~ Mary F. Parker Secretary MFP:sm pc: Darlene L. Burcham, Vice President of Operations, GRTC William M. Hackworth, General Counsel, GRTC Jesse A. Hall, Treasurer, GRTC Gary E. Tegenkamp, Assistant Gen'eral Counsel, GRTC David A. Morgan, General Manager, Valley Metro, P. O. Box 13247, Roanoke, Virginia 24032 L:\CLERK\DAT A\CKSM1\GRTC,05\Call Stockholders' Meeting.doc '" VALLEY METRO Memo CITY CLERK '05 FEB 15 piKl243 To: Stephanie Moon From:Chip Holdren cc: Date: 2/9/05 Re: GRTC Board Information Stephanie, Enclosed are copies of the GRTC Board Report regarding Contract Extension No.2 with RADAR for Management and Operation of STAR Service. There is no scheduled GRTC Board meeting associated with this information. Please distribute these to the Board in their Board/Council packets on February 17th. Should you have any questions, please feel free to contact Dave Morgan as I will be out of town. Thanks for your help! Misc. 2/17/05 Ci Cou cil/City Manager/City Attorney/Director of Finance IT.'r~k;g",. ~,E"\"~J~l1~:1i ~.'i:Jil!!!E2~lgiilll'!i;j!i'5j)M:!WEZiwlfmwa VALLEY METRO Greater Roanoke Transit ~ B~"'B""""''''-'"~'''''- ~~.a..4!~;';';J.':J 100 001 0 ^ 0 O~~';lj II .. .. . - THE FOLLOWING IS FOR INFORMATIONAL PURPOSES ONLY . THERE IS NO SCHEDULED GREATER ROANOKE TRANSIT COMPANY BOARD MEETING REGARDING THIS INFORMATION . PO Box 13247. Roanoke, Virginia 24032 www.valleymetro.com Phone 540-982-0305 Fax 540-982-2703 VALLEY METRO Greater Roanoke Transit c!:!J B~I-::J'""~"-'"~""~" 100 001 ~rr'tt~,*-dtMh~ . .. . ~ ~1&:~!r;'-::'l ~1."'''~'''l1(1'.Filll''r;;Z;;;;:ifml!1l::'''1illW'i_' r::: 7)';+:~i~'it:;;Yr~" "/".'~k~~ February 17, 2005 C. Nelson Harris, President and Members of the Board of Directors Greater Roanoke Transit Company Roanoke, Virginia Dear President Harris and Members of the Board: Subject: Contract Extension Agreement NO.2 with Unified Human Services Transportation Systems, Inc., d/b/a RADAR Background: . The Greater Roanoke Transit Company (GRTC) is required under the Americans with Disabilities Act to provide curb-to-curb transportation services to individuals with disabilities that is comparable to the level of service provided to individuals without disabilities who use GRTC's fixed route transit system. To comply with this requirement, GRTC has established Specialized Transit Arranged Rides (STAR) service. GRTC currently contracts with Unified Human Services Transportation Systems, Inc., d/b/a (RADAR) to provide the above referenced STAR service, and provides four para-transit vehicles, which RADAR operates, to assist with the service. The STAR service currently provides approximately 3,200 trips per month, or about 38,400 trips per year. An increase is expected for next year. . On March 1, 2001, GRTC entered into a three-year contract with RADAR for Management and Operations of STAR Complementary Para-transit Services. The Contract also allowed for up to a two-year extension, exercisable at the sole option of GRTC. Under the terms of the original Contract, GRTC paid RADAR $12.75 per trip the first year, $13.32 per trip the second year and $13.85 per trip the third year. On February 23, 2004, GRTC entered into a one-year Contract Extension Agreement No. 1 with RADAR for Management and Operation of STAR service. The amount of compensation that was agreed to between the parties for the one-year extension period was $14.05 per trip and GRTC would provide $15,000.00 in automotive parts for four vehicles owned by GRTC but operated by RADAR in providing GRTC's STAR service. Subsequently, the first contract extension was amended by an agreement dated May 7,2004, that allowed the $15,000.00 in automotive parts to be used on any RADAR vehicle that is used in providing GRTC STAR service whether the vehicle is owned by GRTC or not. PO Box 13247. Roanoke, Virginia 24032 www.valleymetro.com Phone 540-982-0305 Fax 540-982-2703 . . . ~ C. Nelson Harris, President and Members of the Board of Directors Contract Extension Agreement NO.2 with Unified Human Services Transportation Systems, Inc. February 17, 2005 Page 2 In December 2004, GRTC notified RADAR that it was agreeable to exercising the second option year available under the terms ofthe original Contract at the agreed rate of $14.35 per trip. Additionally, GRTC will provide RADAR with $20,000.00 in automotive parts, that are to be used in servicing the para-transit vehicles used by RADAR in providing GRTC's STAR service, whether owner by GRTC or not. The $20,000.00 is capital funding GRTC receives from the Federal Transit Administration. This allows RADAR to offer a lower cost per trip cost to GRTC, as their operating and maintenance costs are lower. Action to be taken: GRTC will enter into a one-year Contract Extension Agreement NO.2 with RADAR for Management and Operations of STAR Complementary Para-transit Services. The amount of compensation will be $14.35 per trip, and GRTC providing $20,000.00 in automotive parts to RADAR that are to be used in servicing vehicles that are used to provide GRTC's STAR service that are operated by RADAR. The Contract extension is allowed by the original GRTC Resolution adopted on February 20, 2001, approving the original Contract Agreement. Such action will not be taken until at least five business days after the date of this letter. I have attached a copy of the Resolution adopted by the Board of Directors on February 20, 2001, and a copy of the proposed Contract Extension Agreement NO.2 for your review. Should you require any additional information, or have any questions regarding the above referenced action, please contact me. Respectfully submitted, / ~~,,-- David A. Morgan General Manager DAM/ch c. Vice President of Operations Treasurer Secretary Legal Counsel ,{, 1(, . I. (. . , BOARD OF DIRECTORS OF THEGREA TER ROANOKE TRANSIT COMPANY A RESOLUTION ACCEPTING THE PROPOSAL SUBMITTED BY UNIFIED HUMAN SERVICESTRANSPORTATION SYSTEMS, INC., d/b/a RADAR, TO PROVIDE STAR COMPLEMENTARY PARATRANSIT SERVICES TO THE GREATER ROANOKE TRANSIT COMPANY UPON CERTAIN TERMS AND CONDITIONS AND AWARDING A CONTRACT THEREFOR~; AND AUTHORIZING GRTC's GENERAL MANAGER TO EXECUTE THE REQUISITE CONTRACT FOR SUCH SERVICES. BE IT RESOLVED by the Board of Directors of the Greater Roanoke Transit Company as follows: 1. The proposal ~f the Unified Human Services Transportation Systems, Inc" d/b/a RADAR to provide Management and Operations of STAR Complem~ntary Paratransit Services to the Greater Roanoke Transit Company for three years, with an option for GRTC, in its discretion, to extend the contract for up to two additional years, 'as more particularly set forth in the General Manager's report dated February 20, 2001, to this Board, such proposal being iAfull compliance with GRTC's specifications made therefore and as provided in,the contract documents offered the offeror,. which proposal is on file in GRTC's offices, be and is hereby ACCEPTED. 2. . The Gene~al Manager is hereby authoriz~d, on behalf of GRTC, to execute ~ . the requisite contract with the successful offeror; based on its proposal made therefor and GRTC's specifications made therefor, the contract to be in such form as is approved by the General Counsel. A TIEST: 0P~'S~:I?- ~, t" ~ , GREATER ROANOKE TRANSIT COMPANY BOARD OF DIRECTORS June 28, 2005 Darlene L. Burcham Vice-President of Operations Greater Roanoke Transit Company Roanoke, Virginia Dear Ms. Burcham: At a special meeting of the Board of Directors of the Greater Roanoke Transit Company which was held on Monday, June 20, 2005, you were reappointed as Vice-President of Operations of the Greater Roanoke Transit Company for a term of one year from the date of your reappointment and until your successor has been duly appointed and qualified. Enclosed you will find an Oath or Affirmation of Office which may be administered by the Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor Municipal Building prior to serving in the capacity to which you were reappointed. Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your appointment and each member is required "to read and become familiar with provisions of the Act." Sincerely, A4kL.'t./ m, ~ Stephanie M. Moon Assistant Secretary SMM:ew Enclosure pc: David A. Morgan, General Manager, Valley Metro, P. O. Box 13247, Roanoke, Virginia 24032 r.ot.1, \.......~,.. ^,,\.'T........ ?, nA ...nrTAf:!n....nA...n,..... ,","Ii ~- Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to-wit: I, Darlene L. Burcham, do solemnly swear (or affirm) that 1 will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that 1 will faithfully and impartially discharge and perform all the duties incumbent upon me as Vice-President of Operations of the Greater Roanoke Transit Company, for a term of one year from June 20, 2005, and until my successor has been duly appointed and qualified, according to the best of my ability (So help me God). Subscribed and sworn to be re me thisltl~ay ~ 2005. BRENDA L. HAMILTON, CLERK OF THE CIRCUIT COURT I DEPUTY CLERK EW1\grtc 04\June 21 04 correspondence,wpd ., J!; ~- GREATER ROANOKE TRANSIT COMPANY BOARD OF DIRECTORS June 28, 2005 Jesse A. Hall Treasurer Greater Roanoke Transit Company Roanoke, Virginia Dear Mr. Hall: At a special meeting of the Board of Directors of the Greater Roanoke Transit Company which was held on Monday, June 20, 2005, you were reappointed as Treasurer of the Greater Roanoke Transit Company, for a term of one year from the date of your reappointment and until your successor has been duly appointed and qualified. Enclosed you will find an Oath or Affirmation of Office which may be administered by the Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor Municipal Building prior to serving in the capacity to which you were reappointed. Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia, Freedom of Information Act. The Act requires .. that you be provided with a copy within two weeks of your appointment and each member is required "to read and become familiar with provisions of the Act." Sincerely, · .' Y'n,~ Stephanie M. Moon Assistant Secretary SMM:ew Enclosure pc: David A. Morgan, General Manager, Valley Metro, P. O. Box 13247, Roanoke, Virginia 24032 , ." ~ I Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to-wit: I, Jesse A. Hall, do solemnly swear (or affirm) that I .will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as Treasurer of the Greater Roanoke Transit Company, for a term of one year from June 20,2005, and until my successor has been duly appointed and qualified, according to the best of my ability (So help me God). Cf~ 4. ~ Subscribed and sworn to before me thisMY!:lJay of ~ 200S. BRENDA L. HAMILTON, CLERK OF THE CIRCUIT COURT BY~~ J ~ _:CLERK EW1\grtc 04\June 21 04 correspondence.wpd , .... . GREATER ROANOKE TRANSIT COMPANY BOARD OF DIRECTORS June 28, 2005 . Mary F. Parker Secretary Greater Roanoke Transit Company Roanoke, Virginia i Dear Ms. Parker: At a special meeting of the Board of Directors of the Greater Roanoke Transit Company which was held on Monday, June 21, 2005, you were reappointed as Secretary of the Greater Roanoke Transit Company for a term of one year from the date of your reappointment and until your successor has been duly appointed and qualified. Enclosed you will find an Oath or Affirmation of Office which may be administered by the Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor Municipal Building prior to serving in the capacity to which you were reappointed. . Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires .. that you be provided with a copy within two weeks of your appointment and each member is required "to read and become familiar with provisions of the Act." Sincerely, ~Tn..~wv Stephanie M. Moon Assistant Secretary SMM:ew Enclosure pc: David A. Morgan, General Manager, Valley Metro, P. O. Box 13247, Roanoke, Virginia 24032 t;"W1\.....,.....,... O.t\.Tl,n.. ." 0.4 t"'t"!Y".....t:tnnnn-=onl'"..wnn ,. Oath or Affi rmation of Office .Commonwealth of Virginia, City of Roanoke, to-wit: I, Mary F. Parker, do solemnly swear (or affirm) that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as Secretary of the Greater Roanoke Transit Company, for a term of one year from June 20, 2005, and until my successor has been duly appointed and qualified, according to the best of my ability (So help me God). 0.4-0 ~L Subscribed and sworn to before me this il day of C'\.W\.VN~oot.lP BRENDA L. HAMILTON, CLERK OF THE CIRCUIT COURT BY YV~1J.~_J~.,-g~EPUTY CLERK "".....\__.._ n...\ "T......,. .,1 "A ,...............eY"\'....,A...nr"'''''' 1JI"l.... , c: iTY CLEF.:K 'tiS JUL 14 HM 10:00 Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to-wit: I, Stephanie M. Moon, do solemnly swear (or affirm) that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as Assistant Secretary of the Greater Roanoke Transit Company, for a term of one year from June 20, 2005, and until my successor has been duly appointed and qualified, according to the best of my ability (So help me God). ~h,~h7-~~ Subscribed and sworn to before me this 11- day Of~ 200S. BRENDA L. HAMILTON, CLERK OF THE CIRCUIT COURT BY --=::f'v'.~~ -,V^-"-'- ~EPUTY CLERK EW1\grtc 04\June 21 04 correspondence.wpd 'I. k ./. , GREATER ROANOKE TRANSIT COMPANY BOARD OF DIRECTORS June 15, 2005 C. Nelson Harris, President M. Rupert Cutler Alfred T. Dowe, Jr. Beverly T. Fitzpatrick, Jr. Sherman P. Lea Brenda L. McDaniel Brian J. Wishneff Dear President Harris and Members of the Board: Article V, Officers, of the By-Laws of the Greater Roanoke Transit Company, provides that the Board of Directors, promptly after their election each year, shall elect a President, one or more Vice-Presidents, a Secretary, a Treasurer, and such other officers as the Board may deem proper to serve for a term of one year each commencing upon the date of their election and until, their respective successors are elected and have qualified. Officers currently serving are: C. Nelson Harris, President Beverly T. Fitzpatrick, Jr., Vice-President Darlene L. Burcham, Vice-President of Operations George C. Snead, Jr., Assistant Vice-President of Operations Mary F. Parker, Secretary Stephanie M. Moon, Assistant Secretary Jesse A. Hall, Treasurer William M. Hackworth, Registered Agent (\':' j p~ Mary F. Parker Secretary MFP:sm pc: Gary E. Tegenkamp, Assistant General Counsel, GRTC David A. Morgan, General Manager, Valley Metro, P. O. Box 13247, Roanoke, Virginia 24032 ~ I'" , GREATER ROANOKE TRANSIT COMPANY BOARD OF DIRECTORS June 28, 2005 David A. Morgan, General Manager Valley Metro P. O. Box 13247 Roanoke, Virginia 24032 Dear Mr. Morgan: A report of the Budget Review Committee recommending approval of the fiscal year 2005-2005 operating budget, was before the Board of Directors of the Greater Roanoke Transit Company at a special meeting which was held on Monday, June 20, 2005. On motion, duly seconded and adopted, the Board of Directors concurred in the recommendation. Sincerely, ~m.~ Stephanie M. Moon Assistant Secretary SMM:ew Enclosure pc: Darlene L. Burcham, Vice-President of Operations, GRTC Jesse A. Hall, Treasurer, GRTC EW1\grtc 04\June 21 04 correspondence.wpd ~_/ \ of II Ii I ! I 1 . I! I I I 1 I I i t I I I I ! j I ~I :1 i I I I, i I I! i I l,i.1 Il.i t II .,:i..,11 ,."..1 'i I ,1\'.1 I I . II I j i II i II i II I II . .,1.1 I ! II I li.l. I I , J~ , II · 'I I , I " 'II II II II II ;l~ I II \ ~'t ~~~~~i. ~'ll\.\-\.-~ e ~~~ s\\ . " r ~o~-r.o~ G~e~\e~ n~~i .~ Co~'( e ~~~~S~ee~~~ <:J o~~o~ 'io"\s . e7>\el" O,O\leG ...[\19,\(\\7> G~ ~O'3~o. 'tIo'(..e, o?J. OO~ -E~Gt.., I::;""".,' .":::'''C'''~_f2:!".~DZ'':':;.:;:;::~ -, -"'""j~~-,~,^", .~- -. .~;:-~ [" ".' _,y._,",., :.~ 'fJ.G:R,.,__"""~'" . ""-', ~"""-~",...,..-....""",-....~,....._".,.,.......,,,-- VALLEY METRO ,r Greater Roanoke Transit Company ~ B~'B~i'f'''''''--''-'-'--' ,h:i.:-\<_':2'1:~.~_~ 100 001 0 ~ 0 '0 "'s,--sr~''h'''~''-~''S'-~'''~ . . III .. . ,",;g~cU":Xl,ZC",-" Greater Roanoke Transit Company Board of Directors Meeting Roanoke, Virginia June 20,2005 C. Nelson Harris, President and Members of the Board of Directors Dear President Harris and Members of the Board: Subject: Fiscal Year 2005-2006 Operating Budget Background: . The Board of Directors annually appoints a Budget Review Committee to review the General Manager's proposed operating budget and provide a report of recommendation to the Board. On January 18, 2005, the Board of Directors appointed Treasurer Jesse Hall, Vice-President of Operations Darlene Burcham, Board members M. Rupert Cutler and Beverly T. Fitzpatrick, Jr. to the Budget Review Committee, The Budget Review Committee met on May 17, 2005, to review and discuss the proposed operating budget. Consideration: The proposed operating budget for Fiscal Year 2005-2006 consists of the same level of basic transit service in the Roanoke Valley, including the Hollins Express, the Maroon Express, and the Ferrum Express. It also includes the Smart Way bus service, which will be funded primarily with Federal and State 5311 funds. This proposed budget also includes a reduction in service to the Downtown Express, which was eliminated April 2005 due to a substantial decrease in ridership and an increase in costs. There will be no change in parking rates at the Campbell Court Parking Garage, and no transit fare increase. This level of service requires an operating budget that totals $6,340,181.00, which is an incre-ase of 7.11% over FY2005. This increase is a direct result of increase paratransit and fuel costs, Funding sources are as follows: . Source Federal State City of Roanoke Other Local Operational Rev. GRTC Match Amount $2,090,276,00 $1,035,741.00 $1,142,268.00 $ 80,000.00 $1,927,360.00 $ 64,536.00 (+/-)from FY05 +$221,885.00 -$ 47,164.00 +$ 80,268.00 +$ 8,800.00 +$101,813,00 +$ 55,943.00 PO Box 13247 · Roanoke, Virginia 24032 www.vallevmetro.com Phone 540-9B2-0~O; I=l'IY "lln_QA?_?7n~ ,. ~-~ . C. Nelson Harris, President and Members of the Board of Directors Fiscal Year 2005~2006 Operating Budget June 20, 2005 Page 2 Recommendation: Board of Directors approve the attached fiscal year 2005-2006 operating budget as submitted by the General Manager. Respectfully submitted, . Bev~~ck~~ Jesse A. Hall ~ 4. MJJ . ('~, ,/ , GREATER ROANOKE TRANSIT COMPANY OPERATING & SMARTWA Y BUDGET SUMMARY FY06 REVENUES PASSENGER REVENUES 1,525,785 ADVERTISING 130 000 INTEREST : 15,000 OTHER REVENUES 256,575 TOTAL REVENUES 1,927,360 EXPENSES LABOR 2,709,791 FRINGE BENEFITS 1,200,368 SERVICES 366,615 MATERIALS & SUPPLIES 912,793 UTILITIES 161,586 INSURANCE 333,545 MISCELLANEOUS 655.483 TOTAL EXPENSES 6,340,181 DEFICIT (4,412,821) SUBSIDIES FEDERAL 2,090,276 STATE 1,035,741 OTHER LOCAL 144,536 CITY OF ROANOKE 1,142,268 TOTAL SUBSIDIES 4,412,821 operating budget 5/11/2005 /\. t / , GREATER ROANOKE TRANSIT AGENCY OPERATING & SMARTWAY REVENUE SUMMARY FY06 FY 05 BUDGET FY 06 BUDGET %DIFF PASSENGER REVENUE ADULT FARES 798 922 815000 2.01% BASIC MONTHLY PASS 140 000 140 000 0,00% BASIC WEEKLY PASS 154 243 154 243 0.00% SENIOR CITIZEN FARES 45 523 50 000 9,83% DISCOUNT MONTHLY PASS 100 000 110000 10.00% DISCOUNT WEEKLY PASS 5,909 6,500 10.00% STUDENT FARES 7.735 9000 16,35% STAR FARES 4794 4794 0.00% ADULT FARES-SMARlWA Y 130.248 130 248 0.00% STAR MONTHLY PASS 40 000 40 000 0.00% OTHER PRIMARY FARES 39 000 55 000 41,03% SPECIAL TRANSIT FARES 5.000 11 000 120.00% TOTAL PASSENGER REVENUE 1,471,374 1,525,785 3.70% OTHER REVENUE ADVERTISING INCOME 130 000 130 000 0,00% RENTAL OF BUILDINGS 140273 185675 32.37% OTHER PROPERTY RENTAL 2400 2,400 0.00% INVESTMENT INCOME 15000 15000 0.00% PARKING INCOME 58 000 60,000 .3.45% OTHER MISC INCOME 8,500 8500 0.00% TOTAL OTHER REVENUE 354,173 401,575 13.38% TOTAL OPERATING INCOME 1,825,547 1,927,360 5.58% TOTAL EXPENSES 5,919.068 6,340,181 7.11% NET INCOME BEFORE SUBSIDIES l4,0935211 l4,412,8211 7.80% SUBSIDIES FEDERAL 1 868 823 1 980 000 5,95% STATE 919641 990 000 7,65% STATE - DEMONSTRATION 163 264 0 0.00% FEDERAL - 5311 110276 0.00% STATE-5311 45741 0,00% CITY 1 062 000 1 142268 7.56% GRTC - LOCAL MATCH 8593 64 536 651.03% OTHER 71 200 80 000 12,36% TOTAL SUBSIDIES 4,093,521 4,412,821 7.80% i /\. ). I " , GREATER ROANOKE TRANSIT COMPANY OPERATING & SMARTWAY BUDGET PROPOSAL FY06 FY 05 BUDGET FY 06 BUDGET %DIFF TRANSPORTATION . LABOR HOURLY EMPLOYEES 1 639 967 1 648 065 0.49% SALARY EMPLOYEES 274552 261,360 -4,80% TOTAL LABOR : 1,914,519 1,909,425 -0.27% FRINGES FICA 161,659 161.207 -0.28% PENSION 63 396 63,218 -0,28% GROUP HEALTH INSURANCE 336 729 350.736 4.16% DENTAL INSURANCE 2870 2437 -15,09% LIFE INSURANCE 9,971 8,683 -12.92% DISABILITY INSURANCE 13 838 12454 -10.00% FUTA 4723 4,816 1.97% SUTA 4954 5091 2.77% WORKMEN'S COMPENSATION 39 794 44140 10.92% HOLIDAY 59 033 57740 -2.19% PAID DAYS OFF 137 150 137526 0.27% OTHER PAID ABSENCES 2.496 2,587 3,65% UNIFORMS 24 900 26 100 4.82% OTHER FRINGE BENEFITS 2,425 1600 -34,02% TOTAL FRINGE BENEFITS 863,938 878,335 1.67% 3 operating budgeI5/11/2005 L. , GREATER ROANOKE TRANSIT COMPANY OPERATING & SMARTWAY BUDGET PROPOSAL FY06 FY 05 BUDGET FY 06 BUDGET %DIFF SERVICES SECURITY-PROFESSIONAL 20,000 23.000 15.00% TOTAL SERVICES 20,000 23,000 15.00% MATERIALS & SUPPLIES FUEL - STAR 14000 14000 0.00% FUEL 408 000 573 780 40.63% OIL 11 125 10750 -3,37% OTHER LUBRICANTS 1 0 768 13 820 28.34% TIRES & TUBES 35 245 43512 23,46% TICKETS. TRANSFERS 12000 15.500 29,17% TOTAL MATERIALS AND SUPPLIES 491,138 671,362 36.70% TOTAL TRANSPORTATION 3,289,595 3,482,122 5.85% 4 operating budget 5/1112005 I L ~ GREATER ROANOKE TRANSIT COMPANY OPERATING & SMARTWAY BUDGET PROPOSAL FY06 FY 05 BUDGET FY 06 BUDGET %DIFF MAINTENANCE LABOR HOURLY EMPLOYEES , 269.495 284,716 5,65% SALARY EMPLOYEES 97911 102 287 4.47% SALARY EMPLOYEES - NV MAINTENANCE :' 113177 116.456 2,90% TOTAL LABOR 480,583 503,459 4.76% FRINGES FICA 30 237 32 058 6,02% PENSION 11 858 12,572 6.02% GROUP HEALTH INSURANCE 65478 71 707 9.51% DENTAL INSURANCE 820 696 -15.12% LIFE INSURANCE 1180 1 172 -0,68% DISABILITY INSURANCE 1651 1625 -1,57% FUTA 896 896 0.00% SUTA 947 947 0.00% WORKMEN'S COMPENSATION 5450 5705 4.68% HOLIDAY 7280 8226 12.99% PAID DAYS OFF 19818 23 059 16,35% OTHER PAID ABSENCES 750 774 3.20% UNIFORMS 11908 14 135 18.70% OTHER FRINGE BENEFITS 520 285 -45.19% NON-VEHICLE - FICA 8658 8909 2.90% NON-VEHICLE - PENSION 3395 3494 2.92% NON-VEHICLE - GROUP HEALTH 17 151 18122 5,66% NON-VEHICLE - DENTAL 1640 1392 -15.12% NON-VEHICLE - LIFE INSURANCE 472 426 -9.75% NON-VEHICLE - FUTA 224 224 0,00% NON-VEHICLE - SUTA 237 237 0.00% NON-VEHICLE -WORKERS COMPENSATION 1982 2075 4.69% NON-VEHICLE - UNIFORMS 4021 2500 -37,83% 5 operating budge15/1112005 ~ GREATER ROANOKE TRANSIT COMPANY OPERATING & SMARTWAY BUDGET PROPOSAL FY06 FY 05 BUDGET FY 06 BUDGET %DIFF NON-VEHICLE - OTHER FRINGE BENEFITS 0 0 0,00% TOTAL FRINGE BENEFITS 196,573 211,236 7.46% SERVICES CONTRACT MAINT-RADIO 4760 4760 0,00% CONTRACT MAINT-1108 23521 23521 0,00% CONTRACT MAINT - CC 10,650 12500 17,37% TOTAL SERVICES . 38,931 40,781 4.75% MATERIALS & SUPPLIES FUEL-SERV VEH 12.920 13 700 6,04% OIL - SERVICE VEHICLES 500 500 0,00% OTHER LUBRICANTS - SERVICE VEHICLES 2100 1.500 -28,57% TIRES & TUBES -SERV VEH 1800 1.800 0,00% PARTS-REVENUE VEHICLES 26.400 56 400 113.64% PARTS-NON STOCK 8.665 9000 3.87% PARTS-OTHER 7700 7500 -2,60% REVENUE CLEANING SUPP 1100 1000 -9.09% PARTS-FAREBOX 2000 1200 -40,00% JANITORIAL SUPPLIES 15 500 18500 19.35% MAT & SUPPLIES -1108 17 100 29 100 70,18% MAT & SUPPLIES - CC 17 000 6000 -64,71% TOTAL MATERIALS & SUPPLIES 112,785 146,200 29.63% 6 operating budget 5/1112005 , GREATER ROANOKE TRANSIT COMPANY OPERATING & SMARTWA Y BUDGET PROPOSAL FY06 FY 05 BUDGET FY 06 BUDGET %DIFF INSURANCE PHYSICAL DAMAGE-VEH 52 423 57,592 9,86% PHYSICAL DAMAGE -1108 12106 15,049 24.31% PHYSICAL DAMAGE-CC 11,177 12,113 8,37% BOILER/MACHINERY-1108 1018 1 101 8.15% BOILERlMACHINERY-CC ; 1.018 1 101 8,15% TOTAL INSURANCE 77,742 86,956 11.85% ~ TOTAL MAINTENANCE 906,614 988,632 9.05% 7 operating budget 5/11/2005 '. . , GREATER ROANOKE TRANSIT COMPANY OPERATING & SMARTWA Y BUDGET PROPOSAL FY06 FY 05 BUDGET FY 06 BUDGET %DIFF ADMINISTRATIVE LABOR SALARY EMPLOYEES 282 592 296.907 5.07% TOTAL LABOR 282,592 296,907 5.07% FRINGES FICA 21 618 22.715 5.07% PENSION 18.392 18 773 2,07% GROUP HEALTH INSURANCE 53 999 56.396 4.44% DENTAL INSURANCE 3690 3133 -15.09% LIFE INSURANCE 1062 960 -9.60% FUTA 672 672 0,00% SUTA 711 711 0.00% WORKMEN'S COMPENSATION 4460 4668 4,66% UNIFORMS 2754 2724 -1.09% 0 45 100,00% TOTAL FRINGE BENEFITS 107,358 110,797 3.20% SERVICES MANAGEMENT SERVICES 242 568 249 840 3,00% AUDIT FEES 15500 13 500 -12.90% LEGAL FEES 2000 2000 0.00% CONTRACT MAINTENANCE 19222 12 620 -34.35% CONTRACT SERVICES 29 520 24,874 -15.74% TOTAL SERVICES 308,810 302,834 -1.94% 8 operating budget 5/11/2005 , GREATER ROANOKE TRANSIT COMPANY OPERATING & SMARTWA Y BUDGET PROPOSAL FY06 FY 05 BUDGET FY 06 BUDGET %DIFF MATERIALS & SUPPLIES TRAINING 7775 7775 0.00% GENERAL OFFICE 27 000 27 000 0,00% SCHEDULES MAPS 6000 6000 0,00% PROMOTIONAL SUPPLIES 42 100 35 250 -16.27% SAFETY 1'9150 19 206 0.29% TOTAL MATERIALS AND SUPPLIES 102,025 95,231 -6.66% UTILITIES TELEPHONE 21.000 29 586 40,89% ELECTRICITY - 1108 32 000 34.000 6,25% ELECTRICITY-CC 45 000 43 000 -4.44% WATER & SEWER -1108 8000 8000 0.00% WATER & SEWER - CC 11000 11 000 0,00% GAS-1108 29 000 14000 -51.72% GAS-CC 13000 22 000 69.23% TOTAL UTILITIES 159,000 161,586 1.63% INSURANCE GENERAL L1AB - VEHICLES 189 456 226 229 19.41% GENERAL L1AB - GARAGE KEEPEERS 2032 2290 12.70% GENERAL LIABILITY - 1108 2123 2202 3,72% GENERAL LIABILITY - CC 1415 1468 3.75% GENERAL L1AB - UMBRELLA 2830 2,936 3.75% FIDELITY - DIRECTORS 9851 10464 6.22% FIDELITY - EMPLOYEES 1967 1000 -49,16% TOTAL INSURANCE 209,674 246,589 17.61% 9 operating budget 5/11/2005 '~ GREATER ROANOKE TRANSIT COMPANY OPERATING & SMARTWAY BUDGET PROPOSAL FY06 FY 05 BUDGET FY 06 BUDGET %DIFF \ PURCHASHED TRANSPORTATION STAR CONTRACT FEE 489,340 565,000 15.46% HOLLINS EXPRESS CONTRACT FEE 19,615 21,714 10.70% MAROON EXPRESS CONTRACT FEE 0 24,024 100.00% TOTAL PURCHASED TRANSPORTATION ;' 508,955 610,738 20.00% MISCELLANEOUS DUES & SUB 6500 6500 0.00% TRAVEL & MEETINGS 20 000 20 000 0.00% BAD DEBT EXPENSE 1000 1000 0,00% ADVERTISING 5000 5000 0.00% OTHER MISCELLANEOUS EXPENSES 4945 4945 0.00% POSTAGE 7000 7300 4,29% TOTAL MISCELLANEOUS 44,445 44,745 0.67% TOTAL ADMINISTRATIVE 1,722,859 1,869,427 8.51% TOTAL ALL DEPARTMENTS 5,919,068 6,340,181 7.11% 10 operating budget 5/11/2005 , GREATER ROANOKE TRANSIT COMPANY BOARD OF DIRECTORS June IS, 2005 C. Nelson Harris, President M. Rupert Cutler Alfred T. Dowe, Jr. Beverly T. Fitzpatrick, Jr. Sherman P. Lea Brenda L. McDaniel Brian J. Wishneff Dear President Harris and Members of the Board: A special meeting of the Board of Directors of the Greater Roanoke Transit Company will. be held on Monday~ June 20, '2005, immediately following adjournment of the Annual Meeting of the Stockholders which will convene at 1:30 p.m., in the City Council Chamber, fourth floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., City of Roanoke, Virginia. S~y~ }, L Mary F. Parker Secretary MFP:sm pc: Darlene L. Burcham, Vice President of Operations, GRTC William M. Hackworth, General Counsel, GRTC Jesse A. Hall, Treasurer, GRTC Gary E. Tegenkamp, Assistant General Counsel, GRTC David A. Morgan, General Manager, Valley Metro, P. O. Box 13247, Roanoke, Virginia 24032 . L:\CLERK\DA T A \CKSM 1 \GRTC;05\Special Meeting Notice .doc ~~.~;::~~~:&~:~~ --iQf/. VALLEY METRO Greater Roanoke Transit Company ~~;! B~B~.,J~'...~".""~""....."""Y' 00 co ....."'~_'1!;:;SB;f~~,(,;<Wf;..f . . ~ . ~ ~ ",-~:_.:-"i:SJ June 20, 2005 GRTC Service Updates 1) The Smart Way The.Smart Way service, which began in August 2004, operates as commuter bus service Monday through Saturday between Downtown Roanoke and Virginia Tech, providing a transportation alternative to those who travel between the Roanoke and New River Valleys. Although we have established a strong ridership base over 91 passengers per day in March), we have yet to reach our goal of 140 passengers per day for this service. GR TC is currently reviewing the ridership trends, and anticipates reallocating some of the late night hours on Friday and Saturdays to peak hours during Monday through Friday in an effort to make the service more attractive to potential passengers. . 2) The Hollins Express The Hollins Express operates during the academic year on Fridays (6 P.M.-12 A.M.) and Saturdays (12 P.M.-12 A.M.) and provides free transportation between the Hollins University campus, Valley View Mall, and Downtown Roanoke. Hollins University supports this service by providing the local match. We are currently working with Hollins to prepare for next year's service. Next year will be the forth year of our partnership with Hollins, and the service has grown to be a huge success, averaging over 100 passengers per weekend. 3) The Maroon Express The Maroon Express operates during the academic year on Fridays (4 P.M.-12 A.M.) and Saturdays (12 P.M.-12 A.M.) and provides free transportation between the Roanoke College campus, Valley View Mall, and Downtown Roanoke. Roanoke College provides support by providing the required local match. This was our first year operating this service, and ridership was not as high as anticipated. However, Roanoke College is very pleased with the service and we are currently preparing for next years operation. We fully expect ridership to grow as students/faculty become more familiar with the service, similar to our experience with the above mentioned Hollins Express. . 4) The Ferrum Express The Ferrum Express also operates during the academic year on Fridays (5 P.M.-l A.M.) and Saturdays (1 P.M.-l A.M.) and provides free transportation between the Ferrum College campus, the Town of Rocky Mount and Downtown Roanoke. This service is supported by local funds from Ferrum College, the Town of Rocky Mount, and Franklin County . PO Box 13247. Roanoke, Virginia 24032 www.valleymetro.com Phone 540-982-0305 Fax 540-982-2703 . . . , '-J ., . Although the number of passengers that used this service to travel to Downtown Roanoke was minimal, the service has been extremely successful providing access to Rocky Mount for Ferrum students and faculty. We are currently discussing options with Ferrum College to expand this service to Thursdays for next year. GRTC and SVTMC Win Awards Management is proud to announce that GRTC recently received two awards. First, Southwestern Virginia Transit Management Company (SVTMC) is a recipient of a 2005 Risk Management Performance Award given by the Virginia Municipal Group Self Insurance Association, which is a non-profit workers' compensation group self-insurance program sponsored by the Virginia Municipal League. The program provides coverage to more than 460 Virginia local political subdivisions. The award recognizes members that make significant contributions to the program by reducing and controlling workers' compensation loss exposure. SVTMC was given the award for its proactive risk management attitude, adherence to the safety guidelines established by the group, and its low loss insurance claims ratio. Secondly, at the Virginia Transit Association's (VTA) recent annual meeting, GRTC was presented with the VT A's Outstanding Marketing by a Small Property Award for 2005. The VT A is a coalition of professionals from both public and private organizations that recognize that public transportation is important to individual mobility, a clean environment, and livable communities. The award received was in recognition of the outstanding marketing effort of the new Smart Way bus service in both the Roanoke and New River Valleys. The award recognized GRTC's efforts to utilize a multimedia approach, which included radio, newspaper, and in addition employed television spots that featured multicultural transit ridership. On hand to receive the award were General Manager, Dave Morgan, and Community Transportation Coordinator, Donna Chamberlain. Sales Tax Exemption Issue Management had previously reported that effective September 1,2004, GRTC had lost its Retail Sales and Use Tax exemption status due to the passage by the General Assembly ofHB5018, which in effect repealed the Retail Sales and Use Tax exemption applicable to motor vehicle common carriers of passengers. Several other transit agencies in the state including Richmond, Lynchburg and Alexandria were also similarly affected. Management is pleased to report that with assistance from the Virginia Transit Association, the above referenced tax exempt status has again been obtained. This is due in large part to new legislation that was introduced by Delegate Onzlee Ware and passed during this year's General Assembly session. The legislation reestablished the Retail Sales and Use Tax exemption status under ~58.1-609.1.17 of the Code of Virginia for the above referenced transit systems, and the annual saving alone to GRTC will be approximately $80,000. The legislation passed was retroactive back to September 1,2004. tf. (;L ;;L " GREATER ROANOKE TRANSIT COMPANY SOUTHWESTERN VIRGINIA TRANSIT MANAGEMENT COMPANY . Income Statement For the Six Months Ending December 31,2004 FY05 FY04 FY05 ACTUAL ACTUAL BUDGET %OFFY05 12/31/04 12/31/03 TOTAL BUDGET OPERATING INCOME Operating Revenue $706,372.35 $653,725.64 $1,471,374.00 48.01 % Advertising Revenue 58,056.50 61,416.25 130,000.00 44.66% Non-Transportation Revenues 137,631.85 123,173.81 224,173.00 61.40% Total Income 902,060.70 838,315.70 1,825,547.00 49,41% OPERATING EXPENSES Labor - Hourly & Salary 1,332,112.17 1,213,518.82 2,677,694.00 49.75% Fringe Benefits 510,092.23 446,613.21 1,167,869.00 43.68% Services 170,063.37 205,218.40 375,516,00 45.29% Materials & Supplies 441,958.04 321,098.59 698,173.00 63.30% Utilities 73,888.89 66,293.08 159,000.00 46.47% Insurance Costs 164,111.50 130,639,23 287,416.00 57.10% Purchased Transportation 291,808.30 243,269.93 508,955.00 57.33% Miscellaneous Expenses 20,833.65 21,064.74 44,445.00 46,88% Total Expenses 3,004,868.15 2,647,716.00 5,919,068.00 50.77% Net Loss (2,102,807.45) (1,809,400.30) (4,093,521.00) 51.37% . Local Grants 572,655.74 536,239.07 1,141,793.00 50.15% State Grants 583,417.00 445,029.00 1,082,905.00 53.88% Federal Grants 1,041,979,00 945,016.77 1,868,823.00 55.76% Total Subsidies 2,198,051.74 1,926,284,84 4,093,521.00 53.70% Net Income (loss) 95,244.29 116,884.54 0.00 0.00% . ~, . ... J>l ::: J>l is i5 u i5 ~ .. z ::>! ~ .. .. .. ~ .. '" z :s ~ ... ... ~ ~ ::l '" 0 0 ... '" ::; ;:> ::>! ~ '" ::>! vi ~ vi ... u ;. ... < ... '0 '" J>l '" ~ => .. .. ::>! .., ... ::; ~ s ... ~ J>l "i ~ '0 U on ... ..c => J>l .. '" IOl is J>l ~ .. .. Z ~ '" 0 ~ ~ ... 5 ;0 a on ::>! .,; ... 't ~ ::: ... '" on < ei '" g ... If' If' ~ => :!l => '0 ... ~ .. ... => <! ... ::i ... ,.; "l 0 on '" '0 => Z '" J>l If' .. '" ;g ... => '0 ~ on i :!l ... => ... =: => => ... on ::i ... "l ~ U '" ... 0 l:i '" ... .. .. ~ .., lO i ~ => ::b ~ '" "l => ... on '" ... ~ "l ~ ... '" on '" ... '" ... on .. If' ;:> g '" => => g ... => ~ "l :; on ~ <! ;:> ... on ,.; ~ => < .. '" on ;. ... ... If' .. 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'" ~ ~ ~ ~ ~ ~ ~ ~ llO 00 ~ ~ .. ~ ~ 00 ~ ~ ~ i ~ ClIO GO;:: ~ ~ ~ ~.. ~ ot;: ~ ~ a ; 00 00 ~ '" ~ ;; ~ ~ ~ ~ ! ~ ~ ~ ~ ~ ~ ot ~ '" III ;;; o : l:l ;;; 6 ;z = E ~ III .. ~ ~ g g Pi ~ ~ ~ ~ ::; ~ ~ '0' ::: ~ ~ ~ ~ ! ::: r- E 5 ~ N ~ E "' ~ ~ "' ~ ..: ::l ~ ~ N ::: ~ ..., II'l ~ ..., ~ ~ ::: ~ '" '" ~ ~8~&l~ : NEE ~ => gg ~ ~ s ~ ::l ~ ~ .. "'.. ~ 3 ~ ~ on on on ~ => ~ ~ ~ ~::: i !:J & a i tn :: g: on ~.. ~ ~ ~ ~ ~ M ~ ~ ~O\~= .. ~... '" ... '" ~ i ~ ~ ~ ;: ~ s ~ 3 ~ s: s: ~ i~QO~~ ~ ~ ~ :: ~ = ~ ~ ~ 6 ~ III ::;: III ~ :s ~ ts = = ~ lil III '" ~ 6 i ~ ~ ~ ~ $ ~ ~ '" g e ~ N ~ ~ ~ N '" '" '" :::: .., '" ~ l!l ~ '" '" ~ ::l ~ ::: ~ il ... :::: '" ~ ~ ;:: ~ l!l ~ ~ ~ ~ ;z :;! u 3 > :i! ~ f ~ 8 ~ ~ ~ g g g ~ . VARIANCE REPORT For the Period December 2004 STATISTICAL ANALYSIS Crashes oer 100.000 Miles- the number of crashes per miles decreased because of an increase in,the number of crashes per 100,000 miles traveled compared to the average. All MileslRoadcalls-the number of all miles increased due to a decrease in the number of roadcalls compared to the average. Comolaints/OoeratinQ Dav-percentage of complaints increased because of an increase in the number of complaints compared to the average. OPERATING EXPENSES All Exoenses approximated or were less than budgeted for this year and include Disadvantaged Business Enterprises expenses for the current month of $0.00 and year to date total of $0.00. . . ". ~, GREATER ROANOKE TRANSIT COMPANY SOUTHWESTERN VIRGINIA TRANSIT MANAGEMENT COMPANY . Income Statement For the Seven Months Ending January 31,2005 FY05 FY04 FY05 ACTUAL ACTUAL BUDGET % OF FY 05 01/31/05 01/31/04 TOTAL BUDGET OPERATING INCOME Operating Revenue $819,107.75 $755,508.15 $1,471,374,00 55.67% Advertising Revenue 69,524.25 73,615.00 130,000.00 53.48% Non- Transportation Revenues 160,008.76 144,082.00 224,173.00 71.38% Total Income 1,048,640.76 973,205.15 1,825,547,00 57,44% OPERATING EXPENSES Labor - Hourly & Salary 1,523,224,60 1,385,701.60 2,677,694.00 56,89% Fringe Benefits 618,000.97 541,165.83 1,167,869.00 52.92% Services 198,199.82 231,066.87 375,516.00 52,78% Materials & Supplies 503,324.20 379,024.49 698,173.00 72,09% Utilities 95,300.35 87,356,16 159,000,00 59,94% Insurance Costs 190,660.15 152,434,26 287,416.00 66.34% Purchased Transportation 333,891.39 281,576.20 508,955.00 65.60% Miscellaneous Expenses 23,506,76 23,806.85 44,445,00 52,89% Total Expenses 3,486,108.24 3,082,132.26 5,919,068.00 58.90% . Net Loss (2,437,467.48) (2,108,927.11) (4,093,521,00) 59.54% Local Grants 666,418,09 625,229.33 1,141,793,00 58,37% State Grants 680,453,00 518,718.00 1,082,905,00 62.84% Federal Grants 1,211,880.00 1,069,964.77 1,868,823.00 64,85% Total Subsidies 2,558,751.09 2,213,912.10 4,093,521.00 62.51 % Net Income (loss) 121,283.61 104,984,99 0.00 0.00% . ,. . OIl " <"l ~ <"l ~ " " ..., 0 " ~ '" ,. ~ 0:: ~ ;< ;< ::l <"l OIl .. 0:: := 0:: := .. ::l 0 ,... ~ f;J F 0 ~ .. 2 <"l .. f;J '" OIl ,. ! " ::, ,... ..., jO '" >: OIl OIl 0 " .. .. ,. ~ 2s ~ ,... > ~ z .. ~ <:> ,... -< ~ <:> 0:: " '" <"l .. := 0 ~ OIl ?' > C> F 0 > ..., 0 ,... 0:: f;J '" -< t;; > > 1;; F " ::l -< OIl OIl f;J ..., i'i OIl .... .., '" ... '" ~ 0 C> t: C> '" .. '" " .. :e >c ~ ~ g '" ..., <:> ~ '" '" .. > := '" '" " '" -< 0:: 0 .., z '" ... '" '" ..., <:> ... '" '" = := g ., >c 00 N '" <:> " 0 ... '" '" '" '"' <:> '" '" '" '" ... ... > .., " .... -< > z '" '" ~ .. '" 0:: ;; <:> '" <:> '" ;; -< .. ., u. ::: '" :.. <:> '" ... 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VARIANCE REPORT For the Period January 2005 STATISTICAL ANALYSIS Revenue/Pav Hours-the percentage of revenue hours to pay hours, compared to the average, decreased because of an increase in the number of paid time off and holiday hours in January Crashes per 100.000 Miles- the number of crashes per miles increased because of an increase in the number of crashes per 100,000 miles traveled compared to the average. Complaints/OperatinQ Dav-percentage of complaints increased because of an increase in the number of complaints compared to the average, OPERATING EXPENSES All Expenses approximated or were less than budgeted for this year and include Disadvantaged Business Enterprises expenses for the current month of $0.00 and year to date total of $0.00. . ' . \- .. GREATER ROANOKE TRANSIT COMPANY SOUTHWESTERN VIRGINIA TRANSIT MANAGEMENT COMPANY . Income Statement For the Eight Months Ending February 28, 2005 FY05 FY04 FY05 ACTUAL ACTUAL BUDGET %OFFY05 02/28/05 02/29/04 TOTAL BUDGET OPERATING INCOME Operating Revenue $931,729.03 $857,841.01 $1,471,374.00 63.32% Advertising Revenue 79,492,00 86,293,75 130,000.00 61.15% Non-Transportation Revenues 194,186,15 165,740.35 224,173.00 86.62% Total Income 1,205,407.18 1,109,875.11 1,825,547.00 66.03% OPERATING EXPENSES Labor - Hourly & Salary 1,722,162.06 1,571,786.03 2,677,694,00 64.32% Fringe Benefits 737,143.45 646,764.13 1,167,869,00 63.12% Services 226,796.54 278,140.17 375,516.00 60.40% Materials & Supplies 561,002.76 438,453.54 698,173.00 80.35% Utilities 119,989.84 109,190.54 159,000,00 75.47% Insurance Costs 193,423.16 174,229.29 287,416.00 67.30% Purchased Transportation 380,987.67 322,673.32 508,955,00 74,86% Miscellaneous Expenses 26,083.42 26,618.47 44,445,00 58.69% Total Expenses 3,967,588.90 3,567,855.49 5,919,068.00 67.03% . Net Loss (2,762,181. 72) (2,457,980.38) (4,093,521.00) 67.48% Local Grants 763,000.44 716,295,90 1,141,793.00 66.82% State Grants 780,562.00 594,255,00 1,082,905.00 72,08% Federal Grants 1,331,144.00 1,239,093.77 1,868,823.00 71.23% Total Subsidies 2,874,706,44 2,549,644.67 4,093,521.00 70,23% Net Income (loss) 112,524,72 91,664.29 0.00 0.00% . .. . .. '" ::l '" z i: u :I: " tI1 tI1 '" ~ ::! .. ..: tI1 tI1 tI1 tI1 ~ z z " N ... ~ ... '" '" 0 Iii 0 0 ~ on ... :s on ;> ::! " ::! ,,; .; .; ::: ,,; u ~ ... ..: " :>- " ! tI1 ..: on ;;: ;!) ;> Q ~ '" on " f; ~ .... :l .. Q .. '" ..; ..s .; '" ... '" ... :I: '" .. " tI1 tI1 z ..: .... ;;; 0 ~ Vi '" '" .... ... Q :l :;r Q ::! on 06 ~ .; ::l ..: ... :>- " on tI1 tI1 ..: Q on '" ~ " :!l '" ;> Q Wi "l Q ... Q Z N on " ..; on .; :; ... '" " '" .. ~ Q ~ tI1 .... ~ ;;J ... .... ... " Q "1 :; "!. Q U N on g " ,'" .; '" '" <=l " '" .. " on tI1 ~ N ::! ~ '" ~ :e Q ~ on Q '" Q on ,,; ..; .; ,: .; 0 ... '" Z ~ tI1 tI1 .. 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"It., -= "lI;, ~ ~ ~::: ~ ~ ~ a ClO '0 r,j to-"' Q'I Q'I ~ on ~.. .. '" on i ~ 5 a N .... ~ N ~ ~ ~ C\ ~ ::: .... .. ~ ~ ~ S ~ "It :. ~ ~ i:1 B ~ ~ ~ gj B s g ~ i :1:s~"':l ~:l '" <<: Z;;l "" ~ ~ ~ ~ ~ ~ .. N ~ ~ ~ N ~ N ;:; :!: N N ~ N ;!l .. .... :::: ~ N ::; .. ~ N N ;!; .. ~ Z @ j ~ u <<: <<: <<: u ...1 > ~ ~ '" 0 0 ;: '" u ~ ~ ~ 000 .... .... .... , . VARIANCE REPORT For the Period February 2005 STATISTICAL ANALYSIS RevenuelPav Hours-the percentage of revenue hours to pay hours, compared to the average, increased because of a decrease in the number of paid time off and holiday hours in February All Miles/Roadcalls-the number of all miles increased due to a decrease in the number of roadcalls compared to the average. Comolaints/OoeratinQ Dav-percentage of complaints increased because of an increase in the number of complaints compared to the average. OPERATING EXPENSES All Exoenses approximated or were less than budgeted for this year and include Disadvantaged Business Enterprises expenses for the current month of $0.00 and year to date total of $0.00. . . < , '. \ GREATER ROANOKE TRANSIT COMPANY SOUTHWESTERN VIRGINIA TRANSIT MANAGEMENT COMPANY . Income Statement For the Nine Months Ending March 31,2005 FY05 FY04 FY05 ACTUAL ACTUAL BUDGET %OFFY05 03/31/05 03/31/04 TOTAL BUDGET OPERATING INCOME Operating Revenue $1,053,947.56 $974,738.19 $1,471,374.00 71.63% Advertising Revenue 95,694.75 96,942,50 130,000,00 73.61% Non-Transportation Revenues 217,306.99 186,711.39 224,173,00 96.94% Total Income 1,366,949.30 1,258,392,08 1,825,547,00 74.88% OPERATING EXPENSES Labor - Hourly & Salary 2,023,297.15 1,759,054.78 2,677,694.00 75.56% Fringe Benefits 856,654,70 734,515.15 1,167,869.00 73.35% Services 255,705.88 309,020.41 375,516,00 68.09% Materials & Supplies 643,033.43 489,646.15 698,173.00 92.10% Utilities 144,545.12 128,824,98 159,000,00 90.91% Insurance Costs 220,573.50 196,023.99 287,416,00 76.74% Purchased Transportation 440,762,31 368,991.81 508,955.00 86.60% Miscellaneous Expenses 30,491.38 29,002.76 44,445.00 68.60% Total Expenses 4,615,063.47 4,015,080.03 5,919,068,00 77.97% . Net Loss (3,248,114,17) (2,756,687.95) (4,093,521,00) 79.35% Local Grants 856,365.61 806,346.22 1,141,793,00 75.00% State Grants 885,479.00 667,944,00 1,082,905.00 81.77% Federal Grants 1,546,789.00 1,394,139.77 1,868,823,00 82.77% Total Subsidies 3,288,633.61 2,868,429.99 4,093,521,00 80.34% Net Income (loss) 40,519.44 111,742.04 0,00 0,00% . , .~ f>l ~ f>l == u i5 '-' !f .. .... z :1 <: !f !f .. !f z ;$ Z r:t: ~ :::; -c '" t- "" 0 0 0 ~ ~ '" ~ r:t: r:t: ~ <# .. ~ ::! ;:> ;:;l ~ r:t: ;:;l ..; "i u .. <: == !f !f u '" '" '" r:t: ~ ... .., ~ '" ... ... <: ~ ... ~ -c '" ~ on ..; .,; ~ .,; ;:;l .. '" == f>l .... '-' .. .. z <: t- ~ 0 ~ .... .... ~ ~ ... ... :1 "l ~ ~ '" C> '" ~ ..; on .,; ~ <: t- '" '" r:t: <: on ~ .. .. ;;> ~ t- '" .., -c ::!: on r:t: ~ .. "l .... ~ "': ~ co .... on '" ~ -c .,; f>l I- .. '" r:t: !f !f <: :g on ~ ~ ... :!l '" ;;> ~ ~ ~ "" C> Z ;t on ..; .,; ~ '" on f;l co ;: ~ !f !f ;:;l .... :::; t- .., .., ... f>l ~ .... .., :; t- C> -c U .... on .,; .. ~ .,; f>l .. 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VARIANCE REPORT For the Period March 2005 STATISTICAL ANALYSIS Crashes Der 100.000 Miles- the number of crashes per miles decreased because of a decrease in the number of crashes per 100,000 miles traveled compared to the average All Miles/Roadcalls-the number of all miles increased due to a decrease in the number of roadcalls compared to the average. I ComDlaints/ODeratina Dav-percentage of com plaints increased because of an increase in the number of complaints compared to the average. OPERATING EXPENSES All EXDenses approximated or were less than budgeted for this year and include Disadvantaged Business Enterprises expenses for the current month of $0.00 and year to date total of $0.00. . . ~, , GREATER ROANOKE TRANSIT COMPANY SOUTHWESTERN VIRGINIA TRANSIT MANAGEMENT COMPANY . Income Statement For the Ten Months Ending April 30, 2005 FY05 FY04 FY05 ACTUAL ACTUAL BUDGET %OFFY05 04/30/05 04/30/04 TOTAL BUDGET OPERATING INCOME Operating Revenue $1,175,547,20 $1,088,371.58 $1,471,374,00 79.89% Advertising Revenue 106,522.50 109,356.25 130,000.00 81.94% Non-Transportation Revenues 239,754.91 206,595.47 224,173.00 106.95% Total Income 1,521,824,61 1,404,323.30 1,825,547.00 83.36% OPERATING EXPENSES Labor - Hourly & Salary 2,224,958.65 2,043,894.36 2,677,694.00 83.09% Fringe Benefits 945,814,82 829,032,22 1,167,869,00 80,99% Services 285,536.77 339,864.69 375,516.00 76.04% Materials & Supplies 724,018.12 571,688.46 698,173.00 103,70% Utilities 163,826.18 144,683,03 159,000,00 103.04% Insurance Costs 246,673.06 218,193.90 287,416.00 85.82% Purchased Transportation 496,121.82 416,395.49 508,955.00 97.48% Miscellaneous Expenses 33,286.85 31,459,19 44,445.00 74.89% Total Expenses 5,120,236.27 4,595,211.34 5,919,068.00 86.50% . Net Loss (3,598,411.66) (3,190,888.04) (4,093,521,00) 87,91% Local Grants 944,727.96 895,929.69 1,141,793,00 82.74% State Grants 983,145.00 741,633.00 1,082,905.00 90.79% Federal Grants 1,720,976.00 1,661,472.77 1,868,823.00 92,09% Total Subsidies 3,648,848.96 3,299,035.46 4,093,521.00 89,14% Net Income (loss) 50,437.30 108,147.42 0,00 0.00% . ."" ./ . '" ::: '" r: u r: " ~ z =- ;.j ~ ~ ~ <:> .. .. z < z ::: <:> ~ <:> 0: 0 ~ 0 0 ~ ..; <:> ;:> =- 0: =- .,; <! -: ~ .: ..; u ... < .. on .., .. ~ ~ ~ <:> .... ... '" ;: '" '" <:> '" .... wi 06 N ..; "I ..; .. '" '" r: '" " .. .. Z < .., .... 0 0: .., $ :!; on oo ... on ::J <:> =- ~ wi '" ..; <:> ..; .,; ::: < .. '" II: .. .. U on '" '" 0: ~ ;I. ~ ~ '" ... ... < '" '" '" =- on ..; .,; ..; ;- 0: ~ < on '" .. ~ ;:> ~ .. '" ::l ~ on 0: ~ .., ... <:> lil '" ..; .,; ..; .. '" ... ;- 0: ~ .. < ~ on on ;:> ~ ::: :! '" on ". '" z ;! on ..; ..; < '" on .., i:i .. ... '" .. .. .., ~ g :::: :::; .. '" :! 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"~ \ / . VARIANCE REPORT For the Period April 2005 STATISTICAL ANALYSIS Revenue Passenaers/Operatina Dav-the number revenue passengers increased due to an increase in revenue passengers and a decrease in revenue days compared to the average. Crashes per 100.000 Miles- the number of crashes per miles decreased because of a decrease in the number of crashes per 100,000 miles traveled compared to the average All MileslRoadcalls-the number of all miles decreased due to a decrease in the num ber of roadcalls compared to the average. OPERATING EXPENSES All Expenses approximated or were less than budgeted for this year and include Disadvantaged Business Enterprises expenses . for the current month of $0.00 and year to date total of $0.00. . " . GREATER ROANOKE TRANSIT COMPANY SOUTHWESTERN VIRGINIA TRANSIT MANAGEMENT COMPANY . Income Statement For the Eleven Months Ending May 31, 2005 FY05 FY04 FY05 ACTUAL ACTUAL BUDGET %OFFY05 05/31/05 05/31/04 TOTAL BUDGET OPERATING INCOME Operating Revenue $1,290,694.18 $1,184,678.98 $1,471,374.00 87.72% Advertising Revenue 115,932.25 118,245.00 130,000.00 89.18% Non-Transportation Revenues 263,234.22 228,273.66 224,173.00 117.42% Total Income 1,669,860.65 1,531,197.64 1,825,547.00 91.47% OPERATING EXPENSES Labor - Hourly & Salary 2,422,125.82 2,230,400.94 2,677,694.00 90.46% Fringe Benefits 1,025,901.30 902,674.88 1,167,869.00 87.84% Services 312,319.76 368,416.35 375,516.00 83.17% Materials & Supplies 784,254.57 619,950.56 698,173.00 112.33% Utilities 179,245.85 157,174.11 159,000.00 112.73% Insurance Costs 273,858.08 239,868.95 287,416.00 95.28% Purchased Transportation 545,223.72 464,193.49 508,955.00 107.13% Miscellaneous Expenses 34,963.39 35,364.12 44,445.00 78.67% Total Expenses 5,577,892.49 5,018,043.40 5,919,068.00 94.24% . Net Loss (3,908,031.84) (3,486,845.76) (4,093,521.00) 95.47% Local Grants 1,048,390.76 986,762.30 1,141,793.00 91.82% State Grants 1,065,883.00 815,523.00 1,082,905.00 98.43% Federal Grants 1,831,355.00 1,709,485.77 1,868,823.00 98.00% Total Subsidies 3,945,628.76 3,511,771.07 4,093,521.00 96.39% Net Income (loss) 37,596.92 24,925.31 0.00 0.00% .- , . "' ::l "' i5 u :l: " tI! tI! z ::; .... Ol ~ tI! tI! <:> tI! z :; z ... ;; <:> ... 0 0 0 <:> ..; ... <:> <t: <t: !:' ~ <f <f ; <:> ::> ::; ~ <t: ::; ;;: ..; u '" < :>- on 'C ~ ~ ~ < <:> ~ g ... ::; ~ <:> " ~ <:> on "' ...; ..; ..; " 0, :l: "' .... 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"' < ~ 5 !:: ~ ~ !:' [;l ;:> .... ;.; ~ <t: 1;1 g g :;; oc N ~-"~~~" '" ~ ~ 5 00 'C <:> ~_r<'l.. ~ ai ~ ,.. .~ a ~ 0, '" ~_r<'l!S~ "" ~ ~ ... 0, <:> " on.., ~ ~ ~ ~ ::l :: ~ ; ~ ~ ~ ; N ; ~ 0, <:> 00 ~~~;-' .; = It) ~ ~ ~ ::l " 'C '" S ~ :q ::: ::l 'If a ! 'C '" 0, ~ ~ ~ ~ ~ ~ 5 ~ - .., '" ~ fri 5- ::l ~ ~ :: ~ 'C ~ ~ N _ " <:> ~ ~ ~ ~ .., <:> 00 0'1 t'- r<'l ClO 6 ~ a ! 00 'C 00 ~ 5 ~ ~ ~ ~~::: ~ ~ ~ ~ a ~ : to i ~ <=l "' .... ~ ~ ~ f'l ::> .... 0 $1 : ~ ::l z ::> !:' '" "' "' <t: <t: f'l .... $1 <t: "' [9 g ~ $1 9 E ~ !:: <t: < ;:> :;] :;] 1;1 15 15 .... .... '" N 10 N : ~ ~ Q ;:: - N ... ~ ... ;:j ;:: ~ ~ ~ N N .., N on N l' ~ = ;:j !:; ~ z "' ~ ~ a z '-' < 3 ..: u .. :> ~ ::; "' 0 0 [:; <t: u .... .... .... ;.; ;.; ;.; g g g ~ . VARIANCE REPORT For the Period May 2005 STATISTICAL ANALYSIS Crashes per 100.000 Miles- the number of crashes per miles decreased because of a decrease in the number of crashes per 100,000 miles traveled compared to the average All Miles/Roadcalls-the number of all miles decreased due to an increase in the number of roadcalls compared to the average and a decrease in the total miles traveled compared to the average. OPERATING EXPENSES All Expenses approximated or were less than budgeted for this year and include Disadvantaged Business Enterprises expenses for the current month of $0.00 and year to date total of $0.00. . . , ,,,., , GREATER ROANOKE TRANSIT COMPANY BOARD OF DIRECTORS June 27, 2005 David A. Morgan, General Manager Valley Metro P. O. Box 13247 Roanoke, Virginia 24032 Dear Mr. Morgan: I am enclosing copy of a resolution accepting the bid of SPX Corporation and its Division GFI-Genfare to supplya transit system fare collection and data system to the Greater Roanoke Transit Company, upon certain terms and conditions; and authorizing GRTC's General Manager to execute the requisite contract for such sytem. The abovereferenced measure was adopted by the Board of Directors of the Greater Roanoke Transit Company at a special meeting which was held on Monday, June 20, 2005. Sincerely, ~'lY\,~ Stephanie M. Moon Assistant Secretary SMM:ew Enclosure pc: Darlene L. Burcham, Vice-President of Operations, GRTC Jesse A. Hall, Treasurer, GRTC Gary E. Tegenkamp, Assistant General Counsel K:IGRTCIGRTC 05\JUNE 20. 2005 CORRESPONDENCE. DOC .p1~ BOARD OF DIRECTORS OF THE GREATER ROANOKE TRANSIT COMPANY A RESOLUTION ACCEPTING THE BID OF SPX CORPORATION AND ITS DIVISION GFI-GENF ARE TO SUPPLY A TRANSIT SYSTEM FARE COLLECTION AND DATA SYSTEM TO GREATER ROANOKE TRANSIT COMPANY, UPON CERTAIN TERMS AND CONDITIONS AND AWARDING A CONTRACT THEREFORE; AND AUTHORIZING GRTC'S GENERAL MANAGER TO EXECUTE THE REQUISITE CONTRACT FOR SUCH SYSTEM. BE IT RESOLVED by the Board of Directors of the Greater Roanoke Transit Company as follows: 1. The bid of SPX Corporation and its division GFI~Genfare, in the amount of $491,600.00 for supplying to GRTC a transit fare collection and data system, as is more particularly set forth in the General Manager's report dated June 20, 2005, to this Board, such bid being in full compliance with GRTC's'specifications made therefore and as provided in the contract documents offered said bidder, which bid is on file in GRTC's offices, be and is hereby ACCEPTED. 2. The General Manager is hereby authorized, on behalf of GRTC, to execute the requisite contract with the successful bidder, based on its proposal made therefore and GRTC's specification made therefore, said contract to be in such form as is approved by the General Council. 3. The General Manager is further authorized to take such actions and execute such documents as may be necessary to implement, administer, and enforce such Contract. Date adopted June 20, 2005. A TTEST,:. , , . :}~; -,! ~C.~. <('~~~.,~ Yv1 0 t-p.v ,- :-, "-c,' '. /~#' " ~ ~J~. Secretar;~., .' _.~# 1>', .cr; r ~. K:\Measures\GRTC\sj>x corporation for fare collection system.doc --- ;'::'J::r " I'~ ~ ~.- I.p 1/ .r . :':.: ... '.. '1-a..3, VALLEY METRO Greater Roanoke Transit ~:'.:~'~:,~~f:;.::~~~:~:~f::A Greater Roanoke Transit Company Board of Directors Meeting June 20, 2005 C. Nelson Harris, President and Members of the Board of Directors Roanoke, Virginia Dear President Harris and Members of the Board: Subject: Contract For The Purchase of Transit System Fare Collection and Data System Background: . The Greater Roanoke Transit Company has applied for and received grants from the Federal Transit Administration (FTA) and the Virginia Department of Rail and Public Transportation (VDRPT) for a procurement to replace the current fare collection and data system. The current system, which was procured from Agent Systems, Inc" has been in use since 1999. Agent Systems, Inc. is no longer in business, and no longer supports the hardware or computer software equipment. Therefore, due to the fact that no parts for the fareboxes are available, and there is no software support, GRTC has had an increasingly difficult time keeping the current fare collection system operating. On March 28th of this year, GRTC issued an Invitation for Bids (IFB) for the above referenced transit system fare collection and data system. Bids were properly advertised and sent to the major fare collection system providers, which included SPX Corporation and its division GFI-Genfare, Cubic Transportation Systems, Diamond Manufacturing, Inc., and Fare Logistics. GRTC received only one response to the IFB. The only respondent was SPX Corporation and its division GFI-Genfare, whose bid totaled $491,600.00 for the system, which includes installing the fareboxes, driver display and keypads on each revenue vehicle, a stationary through the wall revenue collection system including cashbox receiver and vault structure, all required computer software, and the necessary training to operate the system. As stated above, GRTC has received grants from the FTA and VDRPT, and no additional funding is required from the City of Roanoke to complete this project. . PO Box 13247 · Roanoke, Virginia 24032 www.valleymetro.com Phone 540-982-0305 Fax 540-982-2703 . . . ... '.. C. Nelson Harris, President and Members of the Board of Directors June 20, 2005 Page 2 Consideration: Authorization is needed for the General Manager to enter into a contract for the purchase of the Transit System Fare Collection and Data System from SPX Corporation and its division GFI-Genfare as referenced above. Recommendation: Board of Directors accept the bid as set forth above and authorize the General Manager to enter into the Contract with SPX Corporation and its division GFI-Genfare for the purchase of a new transit system fare collection and data system in the amount of $491,600.00 as summarized above, and in a form approved by legal Counsel. Furthermore, authorize the General Manager to take such actions and execute such documents as may be necessary to implement, administer, and enforce such Contract. Respectfully submitted, ~~ David A. Morgan General Manager DAM/ch c. Vice President of Operations Treasurer Secretary legal Counsel ~ ,,,, , GREATER ROANOKE TRANSIT COMPANY BOARD OF DIRECTORS June 27, 2005 David A. Morgan, General Manager Valley Metro P. O. Box 13247 Roanoke, Virginia 24032 Dear Mr. Morgan: I am enclosing copy of a resolution authorizing the General Manager of GRTC and an appropriate officer of GRTC to exercise an option contained ina contract between GRTC and Motorola, Inc., dated June 3, 2005, to obtain additional radio equipment under such contract, provided that the total amount of the original contract and any additional equipment purchased under such option shall not exceed a total amount of the original contract and any additional equipment purchased under such option shall not exceed a total of $400,000.00. The abovereferenced measure was adopted by the Board of Directors of the Greater Roanoke Transit Company at a special meeting which was held on Monday, June 20, 2005. . Sincerely, .~m,~ Stephanie M. Moon Assistant Secretary SMM:ew :" ..~~!".i:~'~W..:t'"..;.:~~i..;;'" . Enclosure pc: Darlene L. Burcham, Vice-President of Operations, GRTC Jesse A. Hall, Treasurer, GRTC Gary E. Tegenkamp, Assistant General Counsel K:\GRTC\GRTC 05\JUNE 20, 2005 CORRESPONDENCE-DOC "..r P ,I, , BOARD OF DIRECTORS OF GREATER ROANOKE TRANSIT COMPANY A RESOLUTION AUTHORIZING THE GENERAL MANAGER OF GRTC AND AN APPROPRIATE OFFICER OF GRTC TO EXERCISE AN OPTION CONTAINED IN A CONTRACT BETWEEN GRTC AND MOTOROLA, INC., DATED JUNE 3, 2005, TO OBTAIN ADDITIONAL RADIO EQUIPMENT UNDER SUCH CONTRACT, PROVIDED THAT THE TOTAL AMOUNT OF THE ORIGINAL CONTRACT. AND ANY ADDITIONAL EQUIPMENT PURCHASED UNDER SUCH OPTION SHALL NOT EXCEED A TOTAL OF $400,000.00. WHEREAS, GRTC entered into a Contract dated June 3, 2005, with Motorola, Inc., and a Software License Agreement with Motorola of the same date, for the delivery and installation of a two-way radio communication system to replace GRTC's outdated radio system; WHEREAS, the Contract with Motorola, Inc., provides GRTC the ability to obtain additional radios and equipment at the option of GRTC for a five year period; WHEREAS, GRTC's staff has determined that grant funds are available to purchase additional radio equipment so that all buses will have the new radio equipment and that it would advantageous for GRTC to purchase such equipment at this time pursuant to such option; WHEREAS, since GRTC staff has indicated that additional radio equipment might also be needed over the remainder of the five year period that the option is available to GRTC, GRTC staff has requested the Board to grant the General Manager and an appropriate officer of GRTC authority to exercise the option to purchase such additional radio equipment as long as the total for both the original Contract and any additional equipment purchased under such option does not exceed a total of$400,000.00; and WHEREAS, the Board believes that such request by GRTC staff is appropriate and that the General Manager and an appropriate officer of GRTC, as provided for in the Board's Resolution dated June 18, 2001, should be able to exercise such option. C:\DOCUME~ I \clgtl \LOCALS~ I \Temp\notesFFF692\Motorola Contract 2005.doc c"'.. ~\ I ., THEREFORE, BE IT RESOLVED by the Board of Directors of the Greater Roanoke Transit Company as follows: 1. The General Manager and an appropriate officer of GRTC as referred to in the Board's Resolution dated June 18, 2001, concerning the execution of contracts up to $300,000.00, be, and they hereby are, authorized to exercise the option to obtain additional radio equipment under GRTC's Contract with Motorola, Inc., dated June 3, 2005, as they deem appropriate, so long as the total of such original Contract and any additional equipment purchased under such option does not exceed the total amount of $400,000.00. The effect of this additional authority is to increase the authority of the General Manager and the appropriate officers of GRTC under the Board's Resolution dated June 18, 2001, from $300,000.00 to $400,000.00 for this particular Contract with Motorola, Inc., all as more fully set forth in the General Manager's report dated June 20,2005, to this Board. 2. The General Manager is further authorized to take such actions and execute such documents as may be necessary to implement, administer, and enforce such Contact and any amendments or changes thereto, including the exercise of an option for the purchase of additional equipment under such Contract. Provided further that any such additional documents are to be approved as to form by the General Counsel of GRTC. Date Adopted: June 20, 2005. ATTEST: ~-..<<.~ m. ~ ~ Secretary. 2 0/; k, ,-/, VALLEY METRO Greater Roanoke Transit Company June 20, 2005 C. Nelson Harris, President and Members of the Board of Directors Greater Roanoke Transit Company Roanoke, Virginia Dear President Harris and Members of the Board: Subject: Exercise of Option to Purchase Additional Radio Equipment Pursuant to Contract With Motorola, Inc. Background: . In a letter to the Board dated May 25, 2005, the Board was notified of GRTC's intent to enter into a contract with Motorola, Inc. for the purchase of a two-way radio communication system to replace the current two-way radio system that has been in place for over 14 years. On June 3,2005, GRTC entered into a contract with Motorola, Inc. for $271,349.00, which included the base station equipment, portables for GRTC staff, and 25 mobile radios to be installed in the revenue vehicles (buses). At the time that the initial Invitation for Bids (IFB) for the procurement was issued, GRTC had only obtained grant funding to procure the above referenced quantity of equipment. As part of the procurement, GRTC required the Contract to provide GRTC with an option to purchase additional radios, should additional funding be secured. GRTC has obtained additional funding, and now intends to exercise the option to procure additional equipment, which includes 19 mobile radios for the remaining buses, and 2 spare radios, to reduce the downtime associated with radio repair. The cost of such additional equipment is . $90,517.00. By exercising the option in the contract for additional equipment the procurement will exceed the $300,000.00 limit established by the Board in its June 18, 2001, resolution, which authorizes the General Manager and an appropriate Officer to sign such contracts not exceeding $300,000.00. . The option to purchase additional equipment under the contract is available for five years, with the purchase of equipment within 90 days of the contract date at the contract price and after 90 days to be at a discounted price from the then current price for such equipment. GRTC staff also anticipates that further radio equipment will need to be purchased during the remainder of the five-year period. Therefore, GRTC staff requests the right to exercise such option to purchase the additional equipment as set forth above, and also future equipment in addition to the optional equipment referenced above, by having the Board authorize the General Manager and an appropriate Officer to exercise PO Box 13247 · Roanoke, Virginia 24032 www.valleymetro.com Phone 540-982-0305 Fax 540-982-2703 . . . ,,, .. " .. C. Nelson Harris, President and Members of the Board June 20, 2005 Page 2 such option in an amount not to exceed a total of $400,000.00 for both the original contract amount and any equipment purchased under such option. This would be an increase of $100,000.00 for this contact for the General Manager and an appropriate Officer over the $300,000.00 authorized by the Board's resolution dated June 18, 2001. The additional funding obtained that will allow GRTC to exercise the above referenced option to procure $90,517.00 of additional radio equipment was obtained in a grant from the Federal Transit Administration, and no additional funding is required from the City of Roanoke for this initial additional equipment. Consideration: Authorization is needed from the Board to allow the General Manager and an appropriate Officer to exercise the option in the above referenced contract with Motorola, Inc., provided that the total amount of the original contract and any additional equipment purchased under the option will not exceed $400,000.00 without further approval from the Board. Recommendation: The Board of Directors authorize the General Manager and an appropriate Officer to exercise the option for additional radio equipment available under the contract between the Greater Roanoke Transit Company and Motorola, Inc., dated June 3,2005. However, the total amount of the original Contract and any additional equipment purchased under the option shall not exceed a total of $400,000.00. Furthermore, authorize the General Manager to take such action and execute such documents as may be necessary to implement, administer, and enforce such contract and any amendments thereto. Respectfully submitted, ~~ David A. Morgan General Manager DAM/ch Cc: Vice President of Operations Treasurer Secretary Legal Counsel , f" ~ ., GREATER ROANOKE TRANSIT COMPANY BOARD OF DIRECTORS June 28, 2005 C. Nelson Harris President Greater Roanoke Transit Company Roanoke, Virginia Dear President Harris: At a special meeting of the Board of Directors of the Greater Roanoke Transit Company which was held on Monday, June 20, 2005', you were reappointed as President of the Greater Roanoke Transit Company, for a term of one year from the date of your reappointment and until your successor has been duly appointed and qualified. Enclosed you will find an Oath or Affirmation of Office which may be administered by the Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor Municipal Building prior to serving in the capacity to which you were reappointed. Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your appointment and each member is required "to read and become familiar with provisions Of the Act." , Sincerely, ~~M,~ Stephanie M. Moon Assistant Secretary SMM:ew Enclosure pc: David A. Morgan, General Manager, Valley Metro, P. O. Box 13247, Roanoke, Virginia 24032 r;>W1\nrt-r OA.\.ltlne 21 04 corresDondence.wpd " Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to-wit: I, C. Nelson Harris, do solemnly swear (or affirm) that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as President of the Greater Roanoke Transit Company, effective July 1, 2005, and until my successor has been duly appointed and qualified, according to the best of my ability (So help me God). Subscribed and sworn to before me this _ day of 2005. BRENDA L. HAMILTON, CLERK OF THE CIRCUIT COURT BY , DEPUTY CLERK EW1\grtc 04\June 21 04. correspondence.wpd .~ GREATER ROANOKE TRANSIT COMPANY BOARD OF DIRECTORS June 28, 2005 Rolanda B. Russell AssistantVice-President of Operations Greater Roanoke Transit Company Roanoke, Virginia Dear Ms. Russell: At a special meeting of the Board of Directors of the Greater Roanoke Transit Company which was held on Monday, June 20, 2005, you were appointed as Assistant Vice-President of Operations of the Greater Roanoke Transit Company, for a term of one year, effective July I, 2005, and until your successor has been duly appointed and qualified. I am enclosing an Oath or Affirmation of Office which may be administered by the Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. Please return one copy of the Oath of Office to Room 456 in the Noel C. TaylOr Municipal Building prior to serving in the capacity to which you were appointed. Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your appointment and each member is required "to read and become familiar with provisions of the Act." Sincerely, ~~Mr:::'~~ Assistant Secretary SMM:ew Enclosure pc: David A. Morgan, General Manager, Valley Metro, P. O. Box 13247, Roanoke, Virginia 24032 F.Wl\ar~c 04\June 2i 04 correspondence,wpd ~ Oath' or Affirmation of Office Commonwealth ~f Virginia, City of Roanoke, to-wit: I, Rolanda B. Russell, do solemnly swear (or affirm) that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as Assistant Vice-President of Operations of the Greater Roanoke Transit Company, for a term of one year, effective July I, 2005, and until my successor has been duly appointed and qualified, according to the best of my ability (So help me God). Subscribed and sworn to before me this _ day of 2005. BRENDA L. HAMILTON, CLERK OF THE CIRCUIT COURT BY , DEPUTY CLERK EW1\grtc 04\June 21 04.correspondence.wpd , I" ~ ' GREATER ROANOKE TRANSIT COMPANY BOARD OF DIRECTORS June 28,2005 Beverly T. Fitzpatrick, Jr. Vice-President Greater Roanoke Transit Company Roanoke, Virginia Dear Mr. Fitzpatrick: At a special meeting of the Board of Directors of the Greater Roanoke Transit Company which was held on Monday, June 20, 2005, you were reappointed as Vice-President of the Greater Roanoke Transit Company, for a term of one year from the date of your reappointment and until your successor has been duly appointed and qualified. Enclosed you will find an Oath or Affirmation of Office which may be administered by the Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor Municipal Building prior to serving in the capacity to which you were reappointed. Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your appointment and each member is required "to read and become familiar with provisions of the Act." Sincerely, ~~o~.~~ Assistant Secretary SMM:ew Enclosure pc: David A. Morgan, General Manager, Valley Metro, P. O. Box 13247, Roanoke, Virginia 24032 EW1\grtc 04\June 21.04 correspondence.wpd . , Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to-wit: I, Beverly T. Fitzpatrick, Jr., do solemnly swear (or affirm) that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all" the duties incumbent upon me as Vice-President of the Greater Roanoke Transit Company, for a term commencing July I, 2005, and until my successor has been duly appointed and qualified, according to the best of my ability (So help me God). Subscribed and sworn to before me is n day of q- ~ 2005. BRENDA L. HAMILTON, CLERK OF THE CIRCUIT COURT B~~~Apj. , DEPUTY CLERK EW1\grtc 04\June 21 04 correspondence.wpd ~ , GREATER ROANOKE TRANSIT COMPANY . SOUTHWESTERN VIRGINIA TRANSIT MANAGEMENT COMPANY Income Statement For the Twelve Months Ending June 30, 2005 FY05 FY04 FY05 ACTUAL ACTUAL BUDGET %OFFY05 06/30/05 06/30/04 TOTAL BUDGET OPERATING INCOME Operating Revenue $1,421,503.70 $1,301,497.90 $1,471,374.00 96.61% Advertising Revenue 125,442.00 127,668.75 130,000.00 96.49% Non-Transportation Revenues 286,001.47 249,789.66 224,173.00 127.58% Total Income 1,832,947.17 1,678,956.31 1,825,547.00 100.41 % OPERATING EXPENSES Labor - Hourly & Salary 2,613,550.35 2,416,707.48 2,677,694.00 97.60% Fringe Benefits 1,117,354.51 992,360.09 1,167,869.00 95.67% Services 360,517.54 440,576.85 375,516.00 96.01 % Materials & Supplies 868,915.46 680,119.83 698,173.00 124.46% Utilities 187,429.70 167,021.03 159,000.00 117.88% Insurance Costs 300,686.20 261,544.00 287,416.00 104.62% Purchased Transportation 592,943.68 512,272.68 508,955.00 116.50% Miscellaneous Expenses 40,190.29 39,534.52 44,445.00 90.43% Total Expenses 6,081,587.73 5,510,136.48 5,919,068.00 102.75% . Net Loss (4,248,640.56) (3,831,180.17) (4,093,521.00) 103.79% Local Grants 1,087,944.81 1,079,698.76 1,141,793.00 95.28% State Grants 1,147,294.00 891,711.00 . 1,082,905.00 105.95% Federal Grants 1,977,392.00 1,873,935.00 1,868,823.00 105.81 % Total Subsidies 4,212,630.81 3,845,344.76 4,093,521.00 102.91 % Net Income (loss) (36,009.75) 14,164.59 0.00 0.00% . , . .. ~ l:l ~ 0 ~ B ~ ~ i ~ ~ ~ ~ ~ ~ ~ ..., = Iol ~ ~ ~ ~ ::l < ~ g ~ '" ; ~ !9 8 !:! '" ~ i:: < 8 ~ <t: N gj '" :>- ~ :B ;:> ~ ~ N ..., . f:i '" ;g ~ ~ ~ <=l f:i = ... ~ <:> ~ N Z Cl ~ ;g <:> '" 0 &! = 8 ~ N Iii 8 ~ " on ~ '" <:> <:> '" Iol Z ::> ..., ::; ~ !5 i5 ~ z 0 ~ ~ ~ I ~ <t: ... 0 ... ~ E=: ~ ~ '" :z: !:: . ~ u ~ Ii< ~ Ii< S; <;> ~ ~ Ii< ~ ~ ; Ii< ~ Ii< ... .., .., Ii< Ii< 3 on ~ on '" '" 0, .., :::! "'l "'l. <:> ... ~ 'C on 00 Ii< Ii< 3 00 ;g 'C ::l ... ... ~ "l. .,; "l. 0, si ... on ... Ii< Ii< g ~ ~ 'C S '" on ::i .,; ~ .... 0; on on " 0, .., II! ~ 8 l'il ;g <:> 0, ::2- .,; '" "! s! .,; on ~ II! 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'" 5 ~ S 5 ~ ~ ~ 9 i ::l '" N ~ ~ : :3 ... 0, 0 ~ ~ 3 ~ :: t::t ~ ~ = N ~ ::! 'C "l. ~ !! s s ~ ! ~ ..,. ~ ~ " 'C 0, 5 ; 5 ~ t: t::t :g "l. ~... ::J ~ l E .~ s ~ t: !! c ~ ~ ~ Q t::t ~ \C ~ ; "l. g It), .." : NO. E 6 ~ ~ 5 l ::: ::::! eg '" 00 E B ~ ~ $, $ ~ o . ~ ~ ~ E ~ ~ n III I = ~ ~ ~ '" ::: ~_. ~ g ~ c <:> ;!l o ;:: - N .... ~ ... ::l '" ;:: ~ '" !:l - ::l '" Q :Q Q .... ~ Q - ::l <:> i e ~~ < u .. t ~ ::E Ie <t: 8 ~ ~ ~ , . VARIANCE REPORT For the Period June 2005 ST ATISTICAL ANALYSIS Crashes oer 100.000 Miles- the number of crashes per miles increased because of an increase in the number of crashes per 100,000 miles traveled compared to the average All MileslRoadcalls-the number of all miles increased due to a decrease in the number of roadcalls compared to the average. Comolaints/Ooeratina Dav-percentage of complaints decreased because of a decrease in the number of complaints compared to the average. OPERATING EXPENSES All Exoenses approximated or were less than budgeted for this year and include Disadvantaged Business Enterprises expenses .for the current month of $0.00 and year to date total of $0.00. . ~- ,.) GREATER ROANOKE TRANSIT COMPANY . SOUTHWESTERN VIRGINIA TRANSIT MANAGEMENT COMPANY Income Statement For the Month Ending July 31, 2005 FY06 FY05 FY06 AcruAL ACTUAL BUDGET %OFFY06 07/31/05 07/31/04 TOTAL BUDGET OPERATING INCOME Operating Revenue $130,643.29 $121,436.46 $1,525,785.00 8.56% Advertising Revenue 16,072.25 11,790.25 130,000.00 12.36% Non-Transportation Revenues 22,002.09 20,522.49 271,575.00 8.10% Total Income 168,717.63 153,749.20 1,927,360.00 8.75% OPERATING EXPENSES Labor - Hourly & Salary 223,673.42 208,532.36 2,729,791.00 8.19% Fringe Benefits 92,843.35 81,864.54 1,202,014.00 7.72% Services 28,150.57 28,333.27 374,390.00 7.52% Materials & Supplies 81,747.99 64,501.53 925,018.00 8.84% Utilities 11,490.41 9,969.82 161,586.00 7.11% Insurance Costs 27,391.42 26,548.65 333,545.00 8.21% Purchased Transportation 44,388.36 43,965.39 610,738.00 7.27% Miscellaneous Expenses 7,800.80 6,592.68 44,745.00 17.43% Total Expenses 517,486.32 470,308.24 6,381,827.00 8.11% . Net Loss (348,768.69) (316,559.04) (4,454,467.00) 7.83% Local Grants 94,760.05 93,290.06 1,222,268.00 7.75% State Grants 86,893.00 84,631.15 1,075,305.00 8.08% Federal Grants 180,771.00 158,918.00 2,090,276.00 8.65% Total Subsidies 362,424.05 336,839.21 4,387,849.00 8.26% Net Income (loss) 13,655.36 20,280.17 (66,618.00) (20.50%) . , . ~ ~ tl ~ ~ ~ IF- ~ ~ IF- ~ ~ ~ IF- c ~ g '" ~ ~ <:> ~ 0 ! 0 0 :;; ~ ~ e ::; <t: ~ '" IF- ~ ,.,., ::; g '" ... ;;l l;l 10 5 g !;; g ... N wi .. .,; ... .,; .... 0, ~ Iol Cl .... .... 0 ~ gg ::; ::: ~ ~ g "l ~ on 0, ~ ... .,; ~ < .... Iol on on .... .. on Z c ~ '" '" 3 ~ is ;;l III ::! '" ..., on 00 II! ... .,; ~ on 'C IF- ~ M g on '" '" c .... g <:> .... c ~ '" .... .,; II! .,; .&} .,; on .... ::I on ,., .. ~ '" <t: is <:> 0, - <:> ... g .. ;:J " !;c '" ~ .. <:> "l .,; on .... '" ... :l: .. ~ u g 0, '" 0, <t: ~ 5 ::: 'C l1; g < '" on ..; .,; ... .,; ~ .. 0, :>- ~ g <:> .. .. ~ ;;l ~ 0, ::l 'C :g <t: ,., :l ... Cl '" on .,; ~ ... .,; .... 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VARIANCE REPORT For the Period July 2005 STATISTICAL ANALYSIS Crashes oer100.000 Mlles- the number of crashes per miles decreased because of a decrease in the number of crashes per 100,000 miles traveled compared to the average Comolaints/Ooeratina Dav-percentage ot complaints decreased because of a decrease in the number of complaints compared to the average. OPERATING EXPENSES All Exoenses approximated or were less than budgeted for this year and include Disadvantaged Business Enterprises expenses for the current month of $0.00 and year to date total of $0.00. . .- " , GREATER ROANOKE TRANSIT COMPANY . SOUTHWESTERN VIRGINIA TRANSIT MANAGEMENT COMPANY Income Statement For the Two Months Ending August 31, 2005 FY06 FY05 FY06 ACTUAL ACTUAL BUDGET %OFFY06 08/31/05 08/31/04 TOTAL BUDGET OPERATING INCOME Operating Revenue $270,910.64 $232,725.58 $1,525,785.00 17.76% Advertising Revenue 32,758.25 24,345.50 130,000.00 25.20% Non-Transportation Revenues 67,411.59 41,502.52 271,575.00 24.82% Total Income 371,080.48 298,573.60 1,927,360.00 19.25% OPERATING EXPENSES Labor - Hourly & Salary 424,415.71 407,157.73 2,729,791.00 15.55% Fringe Benefits 177 ,430.95 160,496.87 1,202,014.00 14.76% Services 54,218.45 56,207.06 374,390.00 14.48% Materials & Supplies 183,624.86 134,502.49 925,018.00 19.85% Utilities 21,551.38 19,937.19 161,586.00 13.34% Insurance Costs 53,892.94 53,095.11 333,545.00 16.16% Purchased Transportation 93,459.38 91,646.50 610,738.00 15.30% Miscellaneous Expenses 10,391.88 8,889.28 44,745.00 23.22% Total Expenses 1,018,985.55 931,932.23 6,381,827.00 15.97% . Net Loss (647,905.07) (633,358.63) (4,454,467.00) 14.55% Local Grants 189,586.33 185,842.11 1,222,268.00 15.51% State Grants 173,176.00 176,551.00 1,075,305.00 16.10% Federal Grants 337,440.00 312,987.00 2,090,276.00 16.14% Total Subsidies 700,202.33 675,380.11 4,387,849.00 15.96% Net Income OOS8) 52,297.26 42,021.48 (66,618.00) (78.50% ) . , . I ~ el :: ~ ., lit lit lit ~ lit -lit lit ~ ~ :lJ a GO ... ~ o ~ 0 o ~ ~ ~ ~ 'f ~ <t: N U :lJ ~ '" :lJ < t; lit lit ! ~ ., i ~ on S ~ '" ::; '" ::> on .. o. < ~ ., lit lit ~ ~ on ~ ~ 0 Ol "l ~ ~ "l :lJ ~ on ~ <:> .... :: < ::; N lit lit ~ <:> ~ .., t; 5 8 "! ::> "l. .. .. <:> ..., N on .... o. ~ on ~ lit lit on ~ ... 5 11 ~ l1!. ~ &: 'C '" ..., on .. ~ 'C lit lit '" ~ ~ g '" N ~ <:> ~ <:> :lJ ... on ~ .. on '" .... .., lit ~ <:> !il ... ~ :B <:> 0, "! "! .. "l ee <:> "l. .. ~ <:> <:> N on .... 'C 0 0, lit lit 0, ~ <t: i 3. ~ := ~ ~ < on s! '" vI' '" :lJ .. . :>- !:! ~ II! lit ... ~ on ::> ~ 0, ::l ::l "! 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CiC ~ 10.... ::J :it too.. 00.= ! ~ 5 ~ ! := ! ~ !:!~~ ;:: ! ! ~ ~ ;:: ... ~ - III ~ ~ ~ ~ ::l ... ~ :: ~ ~ ~ ~ i!l~il OJ j ~:; I ~ '" ~ ~ ~ ~ ~ PI II: ~ .. - ....; ~ ~ ~ i " t:: ~ 5 a 5 5:~~~ :: .... a 6 :a ::: ~ ~ i .... ~ ::: B Q 5 ~ 5 ~ :: ~::: ~ ; ~ ~ i;:2~~ !i !!~ ~ co. ~ ~ := ~ = a ~ i i ~ 5'~ ~ ~ ~ .., 6 i ~ ~ ~ l =:;E~ ~ N ~ ~ ~ In ~ "1. !5 ::;. ~ 2 ~ ~ ~ ~ a E ~ ~ ~ I ! ~ ~ ~ g g "" "" .. :Q <:> t_" ~ &l .. C> o ~ 0 ... ::l ... <:> :Q ~ - N - ;:: N ~ ... R '" .. ;:: o ~ o. '" ::l - - R '" .. :Q <:> ~ ~ ~ ~ ~ ~ ~ iil 0 0 ... II: t.) ~ ~ .~ , . VARIANCE REPORT For the Period August 2005 STATISTICAL ANALYSIS Crashes Der 100.000 Miles- the number of crashes per miles decreased because of a decrease in the number of crashes per 100,000 miles traveled compared to the average All MileslRoadcalls-the number of all miles decreased due to an increase in the number of miles compared to the average. ComDlaints/ODeratina Dav-percentage of complaints decreased because of a decrease in the number of complaints compared to the average. OPERATING EXPENSES All EXDenses approximated or were less than budgeted for this year and include Disadvantaged Business Enterprises expenses . for the current month of $0.00 and year to date total of $0.00. . , GREAlER ROANOKE lRANSIT COMPANY . SOUTHWESlERN VIRGINIA lRANSIT MANAGEMENf COMPANY Income Statement . For the Three Months Ending September 30, 2005 FY06 FY05 FY06 ACTUAL ACTUAL BUDGET %OFFY06 09/30105 09/30/04 TOTAL BUDGET OPERATING INCOME Operating Revenue $405,763.19 $343,191.62 $1,525,785.00 26.59% Advertising Revenue 49,916.75 32,360.75 130,000.00 38.40% Non-Transportation Revenues 88,280.50 64,003.81 271,575.00 32.51% Total Income 543,960.44 439,556.18 1,927,360.00 28.22% OPERATING EXPENSES Labor - Hourly & Salary 721,828.31 712,798.21 2,729,791.00 26.44% Fringe Benefits 288,186.03 265,943.98 1,202,014.00 23.98% Services 83,142.45 83,448.47 374,390.00 22.21% Materials & Supplies 274,756.60 212,916.57 925,018.00 29.70% Utilities 33,016.61 29,576.78 161,586.00 20.43% Insurance Costs 81,284.36 79,643.76 333,545.00 24.37% Purchased Transportation 147,993.62 143,750.81 610,738.00 24.23% Miscellaneous Expenses 18,341.24 11,429.40 44,745.00 40.99% Total Expenses 1,648,549.22 1,539,507.98 6,381,827.00 25.83% . Net Loss (1,104,588.78) (1,099,951.80) (4,454,467.00) 24.80% Local Grants 283,961.91 276,791.89 1,222,268.00 23.23% State Grants 261,332.00 274,634.00 .1,075,305.00 24.30% Federal Grants 590,030.00 543,516.00 2,090,276.00 28.23% Total Subsidies 1,135,323.91 1,094,941.89 4,387,849.00 25.87% Net Income (loss) 30,735.13 (5,009.91) (66,618.00) (46.14%) . , . ~ l'= I:l ::: l'= ~ !2~~~...~~ e ~ ~ ~ . . III ~ i '" i5 ~ ~ ~ ::l < !;; ::> g g .. < ~ i ... Iol :g Z C> ~ .. ;.. :g ~ ~ .... g ~ ee .. :: u g <t: < '" ~ :>- <t: < :B ;> cr: <:> III '" ... ;.. ~ g ;> Z '" < ..., f:i III g ~ .. l;l Q ~ III '" ;g f:i ~ C> = '" ~ 0 z '" L'! ... ~ ~ 0 ~ 0 0 III ~ ~ III ~ ~ cr: 0 ... '" ~ ~ ~ c ~. ... 0 !2 " If! 3 ~ ;j ~ tf! ~ tf! " "1 ! ~ ;j 'r If! ~ ~ ll! tf! ~ In =: ~ ... 'C ~ .; "l ~ N " 'C l!! ll! ll! l:! ~ ~ 0, .., III 00 "l '" <:> "l. .., ~ on ... ~ If! g S ~ .. ~ ~ :3 .; "l. '" In In 00 0, If!. ll! g ... ~ '" !i; 5 ..~ :a .; '" .. \ ; ... '" '" C> '" <:> .; on C> .., .; on .... 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QC 0Cl ~ ~ :!: ~ ~ GO 0Cl::: ! ; ! a i = ~ .~ at 0\::: ~ ! '" .. ~ a ~ 2 .. ~ .~ e a ! IS ~ g l2 ! 0 ~ I ~ nld ~ ; fJl .... .... ~ 00 ~ ~ : :: !9 !:! ill ~ ~ ~_oo ! " ::l ~_ co ~ ~ Sl -...~_ ::: 6 j:; i:: l<l ~ ~ "l "l. ::: .... a E :B ::;ll ~ ! ~ 't ~ .. E ~ 5 ~ ::: ... s ~ = ~ - Ci ! = ... '" .. ~ lii ~ 6 ~ :l S ~ ::: ~! ~ '" ~ ~ = ~ = ! ~ is! ~ ~::: s ~ ~ ~ ~ · 9 ! :g ~ ~ l ~ ~ E l!! :; N t: ;q . ~-' ~ ~ ~ ~ s; ! ::e. l:! co -, 0; "1 ~ !9 .. E !::! e a ~ I i ~ i ~ ~ ~ ~ ~ ~ ~ ~ i ~ ~ ... ::; 5 ! ~ .. <:> l!l <:> ~ ~ 0 " s::: 0 <:> l!l - ;:: - .. N ~ _ ... ::l .. .. ;::; ~ .. !:l - ::l .. ~ ~ ~ ~ < l.l .. ~ ~ ~ ~ III l.l ~ ~ ~ , . VARIANCE REPORT For the Period September 2005 STATISTICAL ANALYSIS Revenue Dass/oDeratina dav- the number of passengers per operating day increased due to an increase in the number of revenue passengers compared to the average. Crashes Der 100.000 Miles- the number of crashes per miles increased because of an increase in the number of crashes per 100,000 miles traveled compared to the average. All MileslRoadcalls-the number of all miles increased due to a decrease in the number of miles compared to the average. ComDlaints/ODeratina Dav-percentage of complaints increased because of an increase in the number of complaints compared to the average. . OPERATING EXPENSES All EXDenses approximated or were less than budgeted for this year and include Disadvantaged Business Enterprises expenses for the current month of $0.00 and year to date total of $0.00. . ! 2005 ANNUAL REPORT COMMONWEALTH OF VIRGINIA STATE CORPORATION COMMISSION 11111111111111111111111111111111111111111111111111111111111111111 <D CORPORATION NAME: GREATER ROANOKE TRANSIT COMPANY DUE DATE: 07/29/05 <V VA REGISTERED AGENT NAME AND OFFICE ADDRESS: ATTY. WILLIAM M HACKWORTH I 464 MUNICIPAL BUILDING 215 CHURCH AVE SW ROANOKE, VA 24011 (j) CITY OR COUNTY OF VA REGISTERED OFFICE: 217-ROANOKE CITY CORPORATE 10: 0153745-5 ~ STOCK INFORMATION CLASS AUTHORIZED COMMON 5 @) STATE OR COUNTRY OF INCORPORATION: VA-VIRGINIA DO NOT ATTEMPT TO ALTER THE INFORMATION ABOVE. Carefully read the attached instruction sheet. Type or . print in black only. If item @ is blank or incorrect, you must add or change the principal office address where indicated. If item (j) is blank or incorrect, you must add or change the director and officer information where indicated. @ PRINCIPAL OFFICE ADDRESS: - - - - - ~ Mark this. box if address shown below is correct If address is blank or incorrect, add or correct below ADDRESS: 464 MUNICIPAL BLD ADDRESS: 215 CHURCH AVE S W . CITY/ST/ZIP ROANOKE, VA 24011 CITY/ST/ZIP - - - - - ~ --- ~ (j) DIRECTORS AND PRINCIPAL OFFICERS: All directors and principal officers must be listed. An individual may be designated as both a director and an officer. Mark appropriate box unless area below is blank: If information at lower left is incorrect or blank, please mark appropriate box CJ Information is correct ~ Information is incorrect o Delete information and enter information below: ~ Correction 0 Addition 0 Replacement . OFFICER ~ DIRECTOR ~ OFFICER KJ DIRECTOR Xl NAME: C NELSON HARRIS NAME: c. NELSON HARRIS TITLE: PRESIDENT TITLE: PRESIDENT ADDRESS: 3020 SPRING ROAD, S.W. ADDRESS: a N. JEFFERSON STREET, APT. lOa CITY/ST/ZIP: ROANOKE, VA 24015 CITY/ST/ZIP: ROANOKE, VA 24016 RMATIONCONTAINED IN THIS REPORT IS ACCURATE AND COMPLETE. ~ ~af 77 It tV' 5!t.r~'k.,. ~ 7-0'~-rJ~ SIGNATUR OF DIRECTOR/OFFICER PR NTED NAME AND COOPORATE TITLE DATE LISTED IN THIS REPORT It is a Class 1 misdemeanor for any person to sign a document he knows is false in any material respect with intent that the document be delivered to the Commission for filing. + D1DDb21 DDDD12b13 D9SCC1 AF01K2 Rev 1 11/04 :, "'-J 2005 ANNUAL REPORT CONTINUED DUE DATE: 07/29/05 CORPORATE 10: 0153745-5 All directors and principal officers must be listed. <V DIRECTORS AND PRINCIPAL OFFICERS (continued): An individual may be designated as both a director and an officer. Mark appropriate box unless area below is blank: If information at lower left is incorrect or blank, please mark appropriate box []l:lnformation is correct 0 Information is incorrect 0 Delete information and enter information below: 0 Correction 0 Addition 0 Replacement NAME: TITLE: OFFICER ~ DIRECTOR D OFFICER D DIRECTOR 0 JESSE A HALL TREASURER NAME: TITLE: ADDRESS: 2807 GARDEN CITY BLVD SE ADDRESS: UNIT 202 CITY/ST/ZIP: ROANOKE, VA 24014 CITY/ST/ZIP: Mark appropriate box unless area below is blank: If information at lower left is incorrect or blank, please mark appropriate box ~ Information is correct 0 Information is incorrect 0 Delete information and enter information below: 0 Correction 0 Addition 0 Replacement - - - - NAME: TITLE: ;;;;;;;;;;;; ;;;;;;;;;;;; - OFFICER ~ DIRECTOR D MARY F PARKER SECRETARY OFFICER D DIRECTOR D NAME: TITLE: ADDRESS: CITY/ST/ZIP: - - ~ ;;;;;;;;;;;; ~ , ADDRESS: 2457 WESTMONT ST NW CITYiSTiZIP: ROANOKE, VA 24012 Mark appropriate box unless area below is blank: If information at lower left is incorrect or blank, please mark appropriate box o Information. is correct ~ Information is incorrect 0 Delete information and enter information below: KJ Correction 0 Addition 0 Replacement NAME: TITLE: OFFICER D DIRECTOR ~ OFFICER D DIRECTOR u ALFRED T DOWE JR DIRECTOR NAME: ALFRED T. DOWE, .JR. TITLE: DIRECTOR ADDRESS: 2711 KIRKLAND DRIVE NW ADDRESS:Z~H 6 ASPEN GROVE COURT, N. W. CITY/ST/ZIP: ROANOKE, VA 24017 . CITY/ST/ZIP: ROANOKE, VA 24017 Mark appropriate box unless area below is blank: If information at lower left is incorrect or blank, please mark appropriate box o Information is correct ~ Information is incorrect 0 Delete information and enter information below: KJ Correction 0 Addition 0 Replacement NAME: TITLE: OFFICER D DIRECTOR ~ OFFICER D DIRECTORf] BRENDA L MCDANIELS DIRECTOR NAME: TITLE: BRENDA L. MCDANIEL DIRECTOR ADDRESS: 2037 CARTER ROAD, S.W CITY/ST/ZIP: ROANOKE, VA 24015 AFOOZW Rev 1 01/04 ADDRESS2037 CARTER ROAD, S. W. CITY/ST/ZIP: ROANOKE, VA 24015 + D1DDb21 DDDD12b13 D9SCC1 ~, ""-/. 2005 ANNUAL REPORT CONTINUED I. Mark appropriate box unless area below is blank: IXIlnformation is correct 0 Information is incorrect 0 Delete information OFFICER 0 DIRECTOR 19 NAME: SHERMAN P. LEA TITLE: DIRECTOR ADDRESS: 1638 LONNA DRIVE, N. W. CITY/ST/ZIP: ROANOKE, VIRGINIA 24019 . Mark appropriate box unless area below is blank: ~Information is correct 0 Information is incorrect 0 Delete information OFFICER 0 DIRECTOR~. NAME: Beverly T. Fitzpatrick, Jr. TITLE: Vice-President ADDRESS: 10 - 2ih Street, S: E. CITY/ST/ZIP: Roanoke, Virginia 24014. Mark appropriate box unless area below is blank: ~ Information is correct 0 Information is incorrect 0 Delete information OFFICER 0 DIRECTOR Ui NAME: Brian J. Wishneff TITLE: Director ADDRESS: 2913 Wycliffe Avenue, S. W. CITY/ST/ZIP: Roanoke, Virginia 24014 DUE DATE: 07/29/05 CORPORATE 10: 0153745-5 Mark appropriate box unless area below is blank: o Information is correct 0 Information is incorrect 0 pelete information OFFICER 0 DIRECTOR 0 NAME: TITLE: ADDRESS: CITY/ST/ZIP: Mark appropriate box unless area below is blank: o Information is correct 0 Information is incorrect 0 Delete information OFFICER 0 DIRECTOR 0 NAME: TITLE: ADDRESS: CITY/ST/ZIP: Mark appropriate box unless area below is blank: o Information is correct 0 Information is incorrect 0 Delete information OFFICER 0 DIRECTOR 0 NAME: TITLE: ADDRESS: CITY/ST/ZIP: K:\GRTC.05\GRTC.Annual Report.doc .~ ,-, Mark appropriate box unless area below is blank: Mark appropriate box unless area below is blank: o Information is correct ~ Information is incorrect o Delete information &J Information is correct 0 Information is incorrect o Delete information OFFICER 0 DIRECTOR 0 OFFICER 0 DIRECTOR KI NAME: M. Rupert Cutler NAME:. M. Rupert Cutler 1ITLE: Director TITLE: Director ADDRESS: 2865 S.Jefferson Street ADDRESS: 8 N. Jefferson Street, Apt. 503 : CITY/ST/ZIP: Roanoke, Virginia 24014 CITY/ST/ZIP: Roanoke, Virginia 24016 K:\GRTC.05\GRTC.Annual Report.doc ~:.~:~:~::=~ VALLEY METRO Greater Roanoke Transit Company October 19, 2005 C. Nelson Harris, President and Members of the Board of Directors Greater Roanoke Transit Company Roanoke, Virginia Dear President Harris and Members of the Board: Due to the fact that there are no regularly scheduled GR TC Board of Directors meetings, arid it has been several months since any information was communicated to the Board, the following information is presented to the Board to update you on GRTC's operations. . Financials For your reference, attached is GRTC's fmancial information for the months of June, July, August, and September. GRTC Service Updates 1) The Smart Way The Smart Way service, which began in August 2004, operates as commuter bus service Monday through Saturday between Downtown Roanoke and Virginia Tech, providing a transportation alternative to those who travel between the Roanoke and New River Valleys. Ridership has been steadily increasing over the summer months. Obviously, due in part to the rising price of gas, and we feel due to several positive articles and editorials that have appeared in the local media regarding alternative transportation options available to drivers. In September, the ridership was 3,889 passenger trips, which was an average of 156 passengers per day for this service. This is an increase of 87% over the same month last year. GRTC staffis currently working with the New River Valley MPO to coordinate financial support for the Smart Way in FY07 and beyond. . PO Box 13247 . Roanoke, Virginia 24032 www.valleymetro.com Phone 540-982-0305 Fax 540-982-2703 . . . ~, C. Nelson Harris, President and Members of the Board October 19,2005 Page 2 2) TheHonmsExp~s The Hollins Express operates during the academic year on Fridays (6 P.M.-12 A.M.) and Saturdays (12 P.M.-12 A.M.) and provides free transportation between the Hollins University campus, Valley View Mall, and Downtown Roanoke. Hollins University supports this service by providing the local match. In the month of September, ridership was 659 trips. This averages over 164 passenger trips per weekend, which is a significant increase over the 361 passenger trips for the same month last academic year. 3) The Maroon Express The Maroon Express operates during the academic year on Fridays (4 P.M.-12 A.M.) and Saturdays (12 P.M.~12 A.M.) and provides free transportation between the Roanoke College campus, Valley View Mall, and Downtown Roanoke. Roanoke College provides support by providing the required local match. This will be our second year operating this service, and ridership has grown from 198 passenger trips last September to 564 this year. 4) The Ferrum Express The Ferrum Express also operates during the academic year on Fridays (5 P.M.-II P.M.) and Saturdays (1 P.M.~11 P.M.) and provides free transportation between the Ferrum . College campus, the Town of Rocky Mount and Downtown Roanoke. This service is supported by local funds from Ferrum College, the Town of Rocky Mount, and Franklin County. Due to an increase in local match from the localities referenced above, Thursday was added to the service schedule of the Ferrum Express (5:00 P.M.- 11:00 P.M.). Due to the fact that the number of passengers that used this service to travel to Downtown Roanoke continues to be minimal, Saturday is the only day that the service travels to Roanoke. 5) GRTC Fixed Route Service ORTC's fixed route service has also been experiencing an increase in ridership. Average daily passengers have increased approximately 6% in each of the last two months. As fuel prices continue to remain at historically high levels, OR TC hopes to capitalize on the concern over high fuel prices and retain those new passengers by demonstrating that Roanoke's public transportation system is a safe, clean, and economical means of travel throughout the Roanoke and New River Valley , . . . C. Nelsan Harris, President and Members .of the Baard Octaber 19, 2005 Page 3 Ff A Triennial Review Conducted The Federal Transit Administratian (FTA) recently canducted a review .of GRTC as required under United States Code, 49 U.S.C. 5307 (i). Knawn as the triennial review, due ta the fact that it is canducted every three years, the ITA reviewed and evaluated the perfarmance, pracedures, practices, and records afGRTC in 23 different categaries, which include 253 areas .of compliance. In a repart an the review issued by the ITA, .only .one deficiency was faund during the review, which invalved the requirements far nan-campetitive pracurements. The corrective actian requires GRTC ta issue written assurance that it understands the requirements far nan-campetitive awards in the future. In a letter ta the General Manager from the FTA's Regianal Administratar, GRTC's management and staffwere complemented far being well prepared far the review. Additianally, the Administrator nated that .only .one deficiency aut .of twenty-three categaries was a great review. Bus Procurement GRTC currently has in its fleet 18 1994 Gillig buses that are due far replacement in 2006. These buses have appraximately 500,000 miles an them, and are at the end .of their useful life according to FTA guidelines. Therefore, GRTC is in the process .of issuing an Invitation far Bids far the purchasing .of 18 replacement buses from qualified manufacturers. The buses are expected to cost about $300,000 each. The buses will be equipped with wheelchair lifts far the disabled, security cameras and digital recarding devices, GPS based annauncement system, and multi functianal destinatian signs. Funding far the procurement has been .obtained from the FTA and the Virginia Department .of Rail and Public Transpartatian. The lacal match that is required far the purchase will be .obtained fram GRTC's retained earnings fram previaus fiscal years, and na new funding will be required fram the City .of Raanake. GRTC Color and Loe:o Chane:e It has been suggested by .one ofGRTC's Baard members, that GRTC consider changing the calar scheme and campany laga thatis currently in use an .our fleet afbuses. GRTC will be laaking inta possible fleet design changes that represent a new look ta GRTC. It is felt that if a change is ta take place, the" change may be mare advantageous at this time due ta the fact that GRTC will be .ordering 18 new buses next year (as referenced above) and the new paint scheme could be applied ta the new vehicles when praduced. Therefare, GRTC wauld nat bear the burden .or expense .of repainting the entire fleet .of vehicles itself. Several preliminary designs have been submitted. Hawever, na final decisian has been made at this time regarding the change. , . . . C. Nelson Harris, President and Members of the Board October 19,2005 Page 4 Diesel Fuel Costs Diesel fuel prices continue to be a major concern to management. Fuel prices continue to remain at levels that are significantly above the amount budgeted. At this time, and if the trend continues, management is estimating that the cost of fuel will be approximately 40% over what has been budgeted for FY 06. In order to use fuel efficiently; management and supervisors are monitoring the buses for excess idling. Additionally, the maintenance department personnel are continuing to keep our engine and transmissions properly tuned, and tires inflated to the proper levels in an effort to maximize the mileage the vehicles can achieve. Should you have a question regarding any of the above referenced information, or any other activities of GRTC, please don't hesitate to contact me. Respectfully submitte~ .....,....;;>~'/!7--- David A. Morgan General Manager DAM/ch Attachments cc. Vice President of Operations Treasurer Secretary Legal Counsel