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38737 -030110
ROANOKE CITY COUNCIL
REGULAR SESSION
MARCH 1, 2010
9:00 A.M.
EOC CONFERENCE ROOM
ROOM 159
AGENDA
Call to Order -- Roll Call (All Present)
A communication from Mayor. David A. Bowers requesting that Council convene in a
Closed Meeting to discuss vacancies on certain authorities, boards, commissions aQd
committees appointed by Council, pursuant to Section 2.2-3711 (A)(1), Code of Virginia
(1950), as amended. (Approved 7-0)
A communication from the City Manager requesting that Council convene in a Closed
Meeting to discuss the disposition of publicly-owned property, where discussion in an open
meeting would adversely affect the bargaining position or negotiating strategy of the public
body, pursuant to Section 2.2-3711 (A)(3), Code of Virginia (1950), as amended.
(Approved 7-0)
A communication from the City Manager requesting that Council convene in a Closed
Meeting to discuss the disposition of publicly-owned property, where discussion in an open
meeting would adversely affect the bargaining position or negotiating strategy of the public
body, pursuant to Section 2.2-3711 (A)(3), Code of Virginia (1950), as amended.
(Approved 7-0)
ITEMS LISTED ON THE 2:00 P.M. COUNCIL DOCKET REQUIRING
DISCUSSION/CLARIFICATION AND ADDITIONS/DELETIONS TO THE 2:00 P.M.
AGENDA. NONE.
1
TOPICS FOR DISCUSSION BY THE MAYOR AND MEMBERS OF COUNCIL. NONE.
BRIEFINGS:
. Carbon Baseline Report
. Downtown Roanoke Incorporated/Market Handbook
. Annual Implementation Report Vision/Neighborhood Plan
. 2011 Budget Follow-up
20 minutes
20 minutes
30 minutes
90 minutes
AT 12:40 P.M.,THE COUNCIL MEETING WAS DECLARED IN RECESS UNTIL
2:00 P.M., IN THE COUNCIL CHAMBER, ROOM 450, NOEL C. TAYLOR MUNICIPAL
BUILDING.
2
ROANOKE CITY COUNCIL
REGULAR SESSION
MARCH 1, 2010
2:00 P.M.
CITY COUNCIL CHAMBER
AGENDA
1. Call to Order--RolI Call. All Present.
The Invocation was delivered by The Reverend James D. Thomas, Pastor,
Raleigh Court United Methodist Church.
The Pledge of Allegiance to the Flag of the United States of America was led
by Mayor David A. Bowers.
Welcome. Mayor Bowers.
NOTICE:
Today's Council meeting will be televised live and replayed on HVTV Channel 3 on
Thursday, March 4 at 7:00 p.m., and Saturday, March 6 at 4:00 p.m. Council
meetings are offered with closed captioning for the hearing impaired.
ANNOUNCEMENTS:
THE PUBLIC IS ADVISED THAT MEMBERS OF COUNCIL RECEIVE THE CITY
COUNCIL AGENDA AND RELATED COMMUNICATIONS, REPORTS,
ORDINANCES AND RESOLUTIONS, ETC., ON THE THURSDAY PRIOR TO THE
COUNCIL MEETING TO PROVIDE SUFFICIENT TIME FOR REVIEW OF
INFORMATION. CITIZENS WHO ARE INTERESTED IN OBTAINING A COpy OF
ANY ITEM LISTED ON THE AGENDA MAY CONTACT THE CITY CLERK'S
OFFICE, ROOM 456, NOEL C. TAYLOR MUNICIPAL BUILDING, 215 CHURCH
AVENUE, S. W., OR CALL 853-2541.
3
THE CITY CLERK'S OFFICE PROVIDES THE MAJORITY OF THE CITY
COUNCIL AGENDA ON THE INTERNET FOR VIEWING AND RESEARCH
PURPOSES. TO ACCESS AGENDA MATERIAL, GO TO THE CITY'S
HOMEPAGE AT WWW.ROANOKEVA.GOV.CLlCK ON THE SERVICE ICON,
CLICK ON COUNCIL AGENDAS TO ACCESS THE APPROPRIATE AGENDA
AND COUNCIL MEETING. IF ADOBE ACROBAT IS NOT AVAILABLE, A
PROMPT WILL APPEAR TO DOWNLOAD PRIOR TO VIEWING AGENDA
INFORMATION.
NOTICE OF INTENT TO COMPLY WITH THE AMERICANS WITH DISABILITIES
ACT. SPECIAL ASSISTANCE IS AVAILABLE FOR DISABLED PERSONS
ADDRESSING CITY COUNCIL. EFFORTS WILL BE MADE TO PROVIDE
ADAPTATIONS OR ACCOMMODATIONS BASED ON INDIVIDUAL NEEDS OF
QUALIFIED INDIVIDUALS WITH DISABILITIES, PROVIDED THAT
REASONABLE ADVANCE NOTIFICATION HAS BEEN RECEIVED BYTHE CITY
CLERK'S OFFICE.
ALL PERSONS WISHING TO ADDRESS COUNCIL WILL BE REQUIRED TO
CALL THE CITY CLERK'S OFFICE PRIOR TO THE MONDAY COUNCIL
MEETING, OR REGISTER WITH THE STAFF ASSISTANT AT THE ENTRANCE
TO THE COUNCIL CHAMBER PRIOR TO COMMENCEMENT OF THE COUNCIL
MEETING. ONCE THE COUNCIL MEETING HAS CONVENED, THERE WILL BE
NO FURTHER REGISTRATION OF SPEAKERS, EXCEPT FOR PUBLIC
HEARING MATTERS. ON THE SAME AGENDA ITEM, ONE TO FOUR
SPEAKERS WILL BE ALLOTTED FIVE MINUTES EACH; HOWEVER, IF THERE
ARE MORE THAN FOUR SPEAKERS, EACH SPEAKER WILL BE ALLOTTED
THREE MINUTES.
ANY PERSON WHO IS INTERESTED IN SERVING ON A CITY COUNCIL
APPOINTED AUTHORITY, BOARD, COMMISSION OR COMMITTEE IS
REQUESTED TO CONTACT THE CITY CLERK'S OFFICE AT 853-2541, OR
ACCESS THE CITY'S HOMEPAGE AT WWW.ROANOKEVA.GOV, TO OBTAIN
AN APPLICATION.
2. PRESENTATIONS AND ACKNOWLEDGEMENTS:
Recognition of Christopher P. Morrill, the City Manager.
The Mayor announced that the Council would be hosting an informal
reception for the public to meet the new City Manager Chris Morrill on today
from 5:00 p.m. to 7:00 p.m., in the Lobby of the Performing Arts Theatre at the
Roanoke Civic Center.
4
Mayor Bowers announced that Norfolk Southern Foundation will provide
$10,000.00 for greenway projects, specifically capital acquisition of materials
and signage, plus development of teacher guide materials; and payment will
be forwarded in May 2010.
A proclamation declaring the week of March 8 - 14, 2010 as Multiple Sclerosis
Awareness Week.
Presented ceremonial copy of proclamation to Harvey Brookins and Rachel
Lotts, National Multiple Sclerosis Society, Blue Ridge Chapter.
3. HEARING~OF CITIZENS UPON PUBLIC MATTERS:
CITY COUNCIL SETS THIS TIME AS A PRIORITY FOR CITIZENS TO BE
HEARD. MATTERS REQUIRING REFERRAL TO THE CITY MANAGER WILL BE
REFERRED IMMEDIATELY FOR RESPONSE, RECOMMENDATION OR REPORT
TO COUNCIL.
Bill Numnenkamp, Kevin Kays, Pat Shelor, Alvin Nash, Robert Gravely, Manley
Butler, and Laurence Bailey.
4.
CONSENT AGENDA
(APPROVED 7-0)
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED
TO BE ROUTINE BY THE MEMBERS OF CITY COUNCIL AND WILL BE
ENACTED BY ONE MOTION. THERE WILL BE NO SEPARATE DISCUSSION
OF THE ITEMS. IF DISCUSSION IS DESIRED, THE ITEM WILL BE REMOVED
FROM THE CONSENT AGENDA AND CONSIDERED SEPARATELY.
C-1 A communication from the City Manager requesting that Council schedule a
public hearing for Monday, March 15,2010 at 7:00 p.m., or as soon thereafter as
the matter may be heard, to amend the personal property tax credit for "clean
special fuel" vehicles.
RECOMMENDED ACTION: Concurred in the request.
C-2 A communication from the City Manager requesting that Council schedule a
public hearing for Monday, March 15, 2010, at 7:00 p.m., or as soon thereafter as
the matter may be heard, to consider the renewal for lease of space in the City
Market Building for the operation of Big Lick Pizza Company, on a month to month
basis, not to exceed 12 months.
RECOMMENDED ACTION: Concurred in the request.
5
C-3 A communication from the Director of Finance requesting that Council
schedule a public hearing for Monday, March 15, 2010 at 7:00 p.m., or as soon
thereafter as the matter may be heard, to authorize reallocation of a portion of
Series 2002 Bonds from the category of public libraries to the category of public
buildings.
RECOMMENDED ACTION: Concurred in the request.
C-4 A communication from Darlene L. Burcham tendering her resignation as a
Commissioner of the Hotel Roanoke Conference Center Commission, effective
March 1, 2010.
RECOMMENDED ACTION: Accepted the resignation and received and
filed the communication.
C-5 A communication from Darlene L. Burcham tendering her resignation as a
non-elected representative of the Roanoke Valley Alleghany Regional Commission,
effective March 1, 2010.
RECOMMENDED ACTION: Accepted the resignation and received and
filed the communication.
C-6 A communication from the City Clerk advising of the resignation of Adam
Markwood as a member of the Fair Housing Board, effective immediately.
RECOMMENDED ACTION: Accepted the resignation and received and
filed the communication.
C-7 2009 Annual Report of the Planning Commission.
RECOMMENDED ACTION: Received and filed.
C-8 Report of qualifications of Christopher P. Morrill as City Manager of the City
of Roanoke, effective March 1,2010; and Andrew H. Williams as a member of the
Roanoke Public Library Board to fill the unexpired term of C. Nelson Harris,
commencing February 1, 2010 and ending June 30, 2011.
RECOMMENDED ACTION: Received and filed.
REGULAR AGENDA
. 5. PUBLIC HEARINGS:
a. Proposal of the City of Roanoke to enter into a sales agreement for the
conveyance of certain City-owned property to 220 Church, LLC, located at
220 Church Avenue, S. W., otherwise known as the "Commonwealth
Building." R. Brian Townsend, Assistant City Manager for Community
Development.
Adopted Ordinance No. 38737-030110. (6-1, Mayor Bowers voting no.)
6
6. PETITIONS AND COMMUNICATIONS:
a. Presentation of the Roanoke Regional Partnership Annual Report. Beth
Doughty, Executive Director, Spokesperson. (Sponsored by Vice-Mayor Lea
and Council Member Rosen)
Received and filed.
7. REPORTS OF CITY OFFICERS AND COMMENTS OF CITY
MANAGER:
a. CITY MANAGER:
BRIEFINGS: NONE.
ITEMS RECOMMENDED FOR ACTION:
1. Approval of name changes to three City streets.
Adopted Resolution No. 38738-030110. (7-0)
2. Authorization to enter into a Memorandum of Understanding and
associated Governance Agreement between the City of Roanoke, City
of Salem, Town of Vinton and Roanoke County for the creation of a
regional law enforcement data/information sharing system.
Adopted Ordinance No. 38739-030110. (7-0)
COMMENTS BY CITY MANAGER.
The City Manager called attention to the Ribbon-cutting Ceremony that was
held in connection with the opening of the Police Academy and the launching
of the City's new website.
b. DIRECTOR OF FINANCE:
1. Financial Report for the City of Roanoke for the month of January
2010; and Financial Report for the Roanoke City Public Schools for
the month of December 2009.
Received and filed.
2. Authorization to issue Series 2010 General Obligation Bonds.
Adopted Resolution No. 38740-030110. (7-0)
8. REPORTS OF COMMITTEES: NONE.
9. UNFINISHED BUSINESS: NONE.
7
10. INTRODUCTION AND CONSIDERATION OF ORDINANCES
AND RESOLUTIONS:
a. A resolution in support of State funding for the Virginia Commission for the
Arts.
Adopted Resolution.No. 38741-030110. (7-0)
11. MOTIONS AND MISCELLANEOUS BUSINESS:
a. Inquiries and/or comments by the Mayor and Members of City Council.
b. Vacancies on certain authorities, boards, commissions and committees
appointed by Council.
CERTIFICATION OF CLOSED MEETING. (7-0)
Appointed Valerie Hale replace Christy Cooper for a term of three-years
. ending Marc,h 31, 2013; and Diron Wirt to fill the unexpired term of Adam
Markwood ending March 31, 2012 as members of the Fair Housing Board.
Appointed Marion Vaughn-Howard to replace Angela Holland for a term
ending May 31,2012; and Vickie J. Valentino to replace Sharon Hicks for a
term of three years ending May 31,2013 as members of the Youth Services
Citizen Board.
The City Clerk was instructed to extend the deadline for receipt of
applications in connection with the two upcoming vacancies on the School
Board from March 10 until 12:00 Noon on Monday, April 5, 2010. .
12. ADJOURN.
8
10. INTRODUCTION AND CONSIDERATION OF ORDINANCES
AND RESOLUTIONS:
a. A resolution in support of State funding for the Virginia Commission for the
Arts.
Adopted Resolution No. 38741-030110. (7-0)
11. MOTIONS AND MISCELLANEOUS BUSINESS:
a. Inquiries and/or comments by the Mayor and Members of City Council.
None.
b. Vacancies on certain authorities, boards, commissions and committees
appointed by Council. \
CERTIFICATION OF CLOSED MEETING. (7-0)
Appointed Valerie Hale replace Christy Cooper for a term of three-years
ending March 31, 2013; and Diron Wirt to fill the unexpired term of Adam
Markwood ending March 31, 2012 as members of the Fair Housing Board.
Appointed Marion Vaughn-Howard to replace Angela Holland for a term
ending May 31,2012; and Vickie J. Valentino to replace Sharon Hicks for a
term of three years ending May 31,2013 as members of the Youth Services
Citizen Board.
The City Clerk was instructed to extend the deadline for receipt of
applications in connection with the two upcoming vacancies on the School
Board from March 10 until 12:00 Noon on Monday, AprilS, 2010.
12. ADJOURN.
8
CITY OF ROANOKE
OFFICE OF THE MAYOR
215 CHURCH AVENUE, S.w., SUITE 452
ROANOKE, VIRGINIA 24011-1594
TELEPHONE: (540) 853-2444
FAX: (540) 853-1145
DAVIDA. BOWERS
Mayor
March 1,2010
The Honorable Vice-Mayor and Members
of the Roanoke City Council
Roanoke, Virginia
Dear Members of Council:
This is to request a Closed Meeting to discuss vacancies on certain authorities, boards,
commissions and committees appointed by Council, pursuant to Section 2.2-3711 (A)(1),
Code of Virginia (1950), as amended.
Sincerely,
Sj>~~~-~
David A. Bowers
Mayor
DAB:ctw
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, S.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: (540) 853-1138
City Web: www.roanokeva.gov
March 1,2010
The Honorable Mayor and Members
of City Council
Roanoke, Virginia
Re: Request for closed meeting
Dear Mayor Bowers and Council Members:
this is to request that City Council convene a closed meeting to discuss the disposition of
publicly-owned property, where discussion in an open meeting would adversely affect the bargaining
position or negotiating strategy of the public body, pursuant to 92.2-3711.A.3, Code of Virginia
(1950), as amended.
t!1!P~
Christopher P. Morrill
City Manager
CPM/lsc
cc: William M. Hackworth, City Attorney
Ann Shawver, Director of Finance
Stephanie M. Moon, City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, S.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: (540) 853-1138
City Web: www.roanokeva.gov
March 1,2010
The Honorable Mayor and Members
of City Council
Roanoke, Virginia
Re: Request for closed meeting
Dear Mayor Bowers and Council Meinbers:
This is to request that City Council convene a closed meeting to discuss the disposition of
publicly-owned property, where discussion in an open meeting would adversely affect the bargaining
position or negotiating strategy of the public body, pursuant to 92.2-3711.A.3, Code of Virginia
(1950), as amended.
Respectfully submitted,
{!jJJ~
Christopher P. Morrill
City Manager
CPM/lsc
cc: William M. Hackworth, City Attorney
Ann Shawver, Director of Finance
Stephanie M. Moon, City Clerk
. ~
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CITY OF ROANOKE, VIRGINIA
ICLEI COMMUNITY EMISSIONS INVENTORY
2008 REPORT AND COMPARISON TO 2005 BASELINE
Sean McGinnis
Director - Virginia Tech Green Engineering Program
February 23, 2010
TABLE OF CONTENTS
1. INTRODUCTION 2
2. METHODOLOGY, SCOPE, AND ASSUMPTIONS 2
3. REVISIONS TO 2005 BASELINE 2
4. COMMUNITY INVENTORY DATA 2008 6
a. Electricity
b. Natural Gas
c. Transportation
d. Waste Disposal
e. Other
5. ANALYSIS 12
a. Greenhouse Gas Emissions
b. Criteria Air Pollutant Emissions
c. Community - Governmental Analysis Comparison
d. Energy Use
e. Recycling
6. CONCLUSIONS 16
7. APPENDIX 17
1
1. INTRODUCTION
This report details the community greenhouse gas (OHO) and criteria air pollutant (CAP)
inventory for the City of Roanoke, VA, for the calendar year 2008. This is part of step 5 -
Monitor and Verify Results - of the ICLEI 5 step process started in Roanoke in 2006. The 5
steps of this program are listed below:
1) Conduct a baseline emissions inventory andforecastfor afuture year.
2) Adopt an emissions reduction targetfor theforecastyear.
3) Develop a Local Government Action Plan that details the policies and measures that the
local government will take to reduce emissions to achieve its reduction target.
4) Implement policies and measures according to the Local Action Plan.
5) Monitor and verify results.
Steps 1 and 2 have been completed while Steps 3 and 4 are ongoing both within city government
and in the community at large. The development and implementation of programs in the
commWlity is being led by the Citizens for Clean and Green Committee.
The estimation and reporting of a community inventory is an ongoing process. In that regard,
this report is a continuation of the original baseline report - ICLEI Community Emissions
Inventory 2005 Baseline Report.
2. METHODOLOGY, SCOPE AND ASSUMPTIONS
The ICLEI program utilizes the Clean Air and Climate Protection (CACP) software for
emissions inventory and analysis. This report was based on an analysis performed using CACP
Version 1.1, JWle 2005. The 2009 version of CACP will be used for future reports once its
methodology has been checked against the 2005 version to ensure continuity across the versions.
Except as explicitly detailed in this report, all methods, scope and assumptions for the 2005
baseline have been maintained in the 2008 analysis. It is strongly recommended that the 2005
report be reviewed when considering this report since it has some addition details which are not
repeated.
3. REVISIONS TO 2005 BASELINE
As is not Wlcommon in such analyses, several revisions have been made to the 2005 baseline
based on more accurate data. These revisions are as follows:
. Appalachian Power, A Unit of American Electric Power (AEP) provided more accurate
carbon emissions data than the estimate made in the initial report which was based on a
calculation using the fraction of coal in the fuel mix (88%) and the carbon intensity (2.1
Ibs C02/kWh) of the coal. The original value was 1.85 Ibs C02/kWh and the revised
number from AEP is 1.671bs CO2/kWh for 2005. This change reduces the overall carbon
emissions for the baseline year.
2
. Natural gas usage data for the residential, commercial, and industrial sectors were revised
based on new data from the utility, Roanoke Gas Company (RGe). According to Dale
Harless of RGC, the database queries were incorrect for the data reported in the initial
2005 report. More detail was also provided regarding the assumptions and settings for
this analysis which is helpful for future comparisons.
a The primary segregator of the data is Taxing District
a The secondary segregator for the data is Billing Class. Within a taxing district, the
billing class was utilized to breakout the commercial from the industrial volumes.
a It was assumed that all localit~es had a separate taxing district for residential
volume, so no further segregation of that category was needed.
a Any volumes registered to a residential billing class within a commercial/industrial
taxing district were categorized as commercial.
a Revenue months, not calendar years, were utilized for this data selection. This
insured that the data for every billable meter was selected for 12 complete revenue
cycles. A revenue cycle typically overlaps a calendar month by a few business days
each month.
The original and new data are provided in tables 1 and 2. Note the change is the units of usage.
The new data represent a reduction in the overall carbon emissions due to natural gas, but an
increase in the industrial sector natural gas usage. Emissions details can be seen in the CACP
report in Appendix 1.
a e - 5 rI2tn atura as U sa2e ata
Sector US3l!:e (cct) Date Data Source
Residential 19,686,458 3/1 /2007 John 0' Orazio
Commercial 13,514,575 Roanoke Natural Gas
Industrial 12,733,923
Totals 45,934,956
T bl 1 200 O' . al N
IG
D
a e - eVlse aura as sa2e aa
Usage
Sector (therms) Date Data Source
Residential 19,967,493 4/10/2009 Dale Harless
Commercial 13,087,409 Roanoke Natural Gas
Industrial 15,435,141
Totals 48,490,043
T hI 2 2005 R . d N t I G U D t
· Transportation data was adjusted based on Virginia Department of Transportation vehicle
miles travelled (VMT) data for the City of Roanoke. The original analysis estimated the
number of vehicles from City DMV data and then further estimated vehicle miles
travelled from national averages. This type of analysis has a large potential for error and
was therefore replaced with the more accurate VDOT data which can be compared from
year to year.
3
· Daily Vehicle Miles Travelled (DVMT) as a function of physical jurisdiction and vehicle
class for secondary, primary, and interstate roads were compiled from Report Number
1220 at the following VDOT site for 2005:
http://www. virginiadot. org/info/ct- TrafjicCounts- VMT2005. asp
The detailed DVMT compiled data for 2007 is shown in Table 3.
Map directly on CACP motorcycles
01 Motorc c1es 5,174 1,888,4 70
02 Passen er Cars 1,672,042 610,295,382
Two Axle, 4 Tire Single
03 Unit Vehicles 244 129 89107,008
Map onto CACP Transit Bus category
04 Busses 8,710 3,179,034
Two Axle, 6 Tire Single Map all onto CACP Heavy Truck category
05 Unit Trucks 14,513 5,297,374
Three Axle Single Unit
06 Trucks 9,297 3,393,408
Four or More Axle
07 Sin Ie Unit Trucks 1,314 479,634
Four Axle or Fewer
08 Sin Ie Trailers 6,680 2,438,073
09 Five Axle Sin Ie Trailers 51,055 18,635,242
Six or More Axle Single
10 Trailers 805 293,802
Five Axle or Fewer
11 Multi- Trailers 3,531 1,288,851
12 Six Axle Multi-Trailers 688 251,190
13 534
736,548 004
Fuel usage is the information needed to estimate carbon dioxide emissions and this is obtained
by dividing VMT by fuel economy (miles per gallons). Since fuel economies vary among
vehicle types and fuels, the VMT data in the table above was divided up among the vehicle types
in the CACP software. The CACP vehicle categories are shown along with the default
distribution in the Tables 4 and 5.
4
a e - oano e ' lY ve IC e C ass
Gasoline Diesel Gasoline Diesel
Distribution Distribution
CACP Vehicle Cate20ry (%) (%) Annual VMT Annual VMT
Full Size Auto 8.5 0.3 55,069,116 1,943,616
Mid Size Auto 18.7 0.0 121,152,056
Compact Auto 33.0 . 1.3 213,797,745 8,422,335
Light Truck/SUV/Pickup 32.4 0.0 299,017,522
Heavy Truck 0.0 5.2 32,078,109
Motorcycle 0.4 0.0 1,888,470
Passenger Vehicle 0.0 0.0.
Vanpool Van 0.0 0.0
Marine 0.0 0.0
Rail Commuter 0.0 0.0
Transit Bus 0.0 0.2 3,179,034
Totals 93.0 7.0 690 924,909 45,623,095
736,548,004
T bl 4 2005 R
k VMTb
b' I
T bl 5 P
d' 'b . b d CACP d f
a e : as senger auto Istn utlOn ase on e au ts
Passene:er Auto Distribution: Gasoline .... ,. Diesel
Full Size Auto (% of passenger cars) 9.0% 0.3%
Mid Size Auto (% of passenger cars) 19.9%
Compact Size Auto (% of passenger cars) 35.0% 1.4%
Light Truck/SUV/Pickup Truck 34.4%
Totals 98.3% 1.7%
100.0%
Table 6 shows the distribution of these VMT based on road type. Note that approximately 1 % of
the road miles are interstate, yet the miles driven on these roads account for almost 20% ofVMT
for the City.
Table 6: 2
005 City of Roanoke Daily Vehicle Miles Travelled (DVMT) Distributio
%of
Road % ofT6t~1 Total
Category DVMT AnnualVMT Road Miles DVMT
Secondary 684,420 249,813,276 87.6% 33.9%
Primary 977 ,163 356,664,657 11.2% 48.4%
Interstate 356,363 130,072,497 1.2% 17.7%
Totals 2,017,946 736,550,430 100.0% 100.0%
n by Road
5
Waste data was modified only very slightly to use Roanoke Valley Resource Authority data for
better comparison to 2008 data. The new value is 52,231 tons compare to the previous value of
53,501 tons.
The result of all these changes is a significant revision in the overall GHG and CAP inventories,
primarily due to the transportation data which reduce carbon emissions in this sector by almost
50%. Other category reductions are due mainly due the reduction in the carbon emission factor
for electricity. In summary, the new baseline community carbon emissions for 2005 are
reduced from 2.9 million to 2.3 million tons C02 equivalent as shown in Table 7. Note that
transportation emissions are behind Residential, Commercial, and Industrial sectors with these
changes. More detailed data tables from the ICLEI CACP software are provided in Appendix 1.
a e : oano e missions ase me - eVlse vs. rIgma
Original Baseline Report Original Revised Baseline Report Revised
2005 CO2 emissions Baseline Report 2005 CO2 emissions Baseline Report
Sector (equivalent tons) 2005 CO2 % (equivalent tons) 2005 CO2 %
T ransDortation 928,932 32.3 493,183 21.5
Residential 725,744 25.2 666,761 29.1
Commercial 657,658 22.9 597,868 26.1
Industrial 533,370 18.5 504,571 22.0
Waste 31,082 1.1 30,344 1.3
Total 2,876,827 2,292,726
T bI 7 2005 R
k E . .
B r
R . dO.. I
4. COMMUNITY INVENTORY DATA - 2008
4a. Electricity
Electricity data was provided again by Appalachian Power Company (APCO), a division of
American Electric Power (AEP). The data shown in Table 8 shows very similar electricity usage
in all sectors except industrial which is down 13% leading to an overall reduction of 3:5%. It is
thought that this reduction is due, in large part, to the economic downturn but specific data is not
available to determine to what extent this is the case. The data is shown graphically in figures 1
and 2.
Residential 502,467,666 502,356,265 -0.02% Bill Rogers
Commercial 616,360,103 620,738,676 0.71% Appalachian Power Company
Industrial 487,843,077 423,724,837 -13.14% (540) 985-2971
Other 145,349,802 144,533,915 -0.56%
Totals 1,752,020,648 1,691,353,693 -3.46%
6
Figure 1 - Roanoke electricity usage comparison
Electricity Usage - City of Roanoke
,-,.,
2,000,000,000
1,800,000,000
1,600,000,000
. 2005 Electricity
. 2008 Electricity
?
~ 1,400,000,000
::.
~ 1,200,000,000
Q/)
."
:s 1.000,000,000
~
~ 800,000,000
u
~ 600,000,000
400,000,000
-----,---
200,000,000
o
Residential
Commercial
Industrial
Other
Totals
Figure 2 - Roanoke electricity breakdown for 2008
2008 Roanoke Electrical Usage (kWh)
Other
8,5%
Residential
29.7%
Industrial
25.1%
Commercial
36.7%
I3Residential -Commercial Olndustrial DOther
The values in Table 9 for emissions of carbon dioxide, sulfur dioxide, and nitrogen oxides for
electricity were provided by AEP and used in the CACP Software for the calculations of
Greenhouse Gases (GHGs) and Criteria Air Pollutants (CAPs). Appendix 2 has a copy of the
AEP environmental data.
7
For reference, the carbon emissions value for electricity generation is calculated as follows
according to AEP - "We measure the actual C02 emitted from our plants using C02 monitoring
devices required by the Acid Rain provisions of the Clean Air Act (Continuous Emission
Monitoring Systems aka "CEMS''). This number is supplemented by some small estimates for
AEP's portion of co-owned coal fired power plants (based on our share of the generation and
historical emission rates). In the cases of shared generation we determine our emissions by
reporting a fractional number of the plants emissions based on our share of generation. We then
determine a total amount of C02 emitted and divide that by the total generation from all sources
to come up with an AEP-wide number. We do not report a coal-fired number but a system-wide
number because the electrical power our customers receive reflects our mix of generation.
sources. "
4b. Natural Gas
Natural gas data was again provided by RGC. Natural gas usage is reduced overall by 3.4%,
though there was a small increase in the Industrial sector. Again, detailed data within each sector
is not available to determine specific causes for these increases or decreases.
Residential 19,967,493 18,066,905 Dale Harless
Commercial 13,087,409 12,532,208 ROC
Industrial 15,435,141 16,262,069 4/10/2009
Totals 48,490,043 46,861,182
-3.4%
8
Figure 3 - Roanoke natural usage com arison
Natural Gas Usage - City of Roanoke
60,000,000 ------.-------..------......--.-- ------------------..-.-----..----------------------------..------
50,000.000
Vi
~
<II 40,000,000
.c
t:.
<II
ll.Il
"'
:; 30,000,000
'"
"'
1.:1
Iii 20,000,000
~
"'
Z
10,000,000
0
. 2005 Natural Gas
- .2008 NaturalGas -~----------~----------~---.----
Residential
Industrial
Commercial
Totals
Fi ure 4 - Roanoke natural as breakdown for 2008
2008 Roanoke Natural Gas Usage (therms)
E1Residential -Commercial Dlndustrial
4c. Transportation
The transportation section was analyzed using VMT data from VDOT as explained in detail in
the Revision section above. The data for 2008 are shown in Table 11 - 13.
9
Full Size Auto 8.5 OJ 54,963,739 1,939,897
Mid Size Auto 18.7 0.0 120,920,226
Com act Auto 33.0 1.3 213,388,635 8,406,219
Light Truck/SUV/Picku 32.4 0.0 307,723,037
Heav Truck 0.0 5.2 31,025,764
Motorcycle 0.4 0.0 3,021,824
Passen er Vehicle 0.0 0.0
Van 001 Van 0.0 0.0
Marine 0.0 0.0
Rail Commuter 0.0 0.0
Transit Bus 0.0 0.2 3,424,919
Totals 93.0 7.0 700,017,460 44,796,799
744,814,259
10
Secondary 752,520 274,669,725 87.9% 36.9%
Primary 935,620 341,501,442 10.9% 45.9%
Interstate 352447 128,643,091 1.2% 17.3%
Totals 2,040,587 744,814,259 100.0% 100.0%
Table 14 compares the overall VMT for 2008 and 2005 and a small increase of approximately 1 % is seen.
Carbon dioxide emissions for transportation are directly proportional to VMT.
Table 14 - R
k 2008 VDOT T
rtation Data
oano e ranspo
Year VMT
2005 736,548,004
2008 744,814,259
1.12%
4d. Waste Disposal
This report again uses the Methane Commitment Method. This method assigns the greenhouse
gas emissions to the 2008 inventory for all of the methane emissions that will occur over the
lifetime of the landfill (Smith Gap) due to this year's wastes. CACP defaults values for Waste
Categories were again used along with the Managed Landfill disposal method.
The Roanoke solid waste management data is shown in Table 15. The waste from commercial and
private haulers was not included since it is difficult to determine how to assign appropriate percentage to
the correct jurisdiction.
Table 15 - Roanoke Solid Waste Mana2ement (2005 vs. 2008)
Catel!ories 2005 (tons) 2008 (tons) Data Source
Managed Landfill 53,501 48,795 Dan Miles - RVRA Fiscal Year 2008 - 2009
Recycle - Paper 2,646 2,404 Roanoke Solid Waste Management (S. Decker)
Recycle - Bottles/Cans/Plastic (Included) 457 Roanoke Solid Waste Management (S. Decker)
Totals 53,501 51,656
The data indicates a decrease in the landfill tonnage and an increase in recycling tonnage for
2008 relative to 2005. This will reduce the greenhouse gas emissions attributed to the 2008
inventory due to anaerobic decomposition of organic waste which releases methane. Recycling
is not considered as a source of emissions reduction by the CACP software in the baseline
analysis, but will be estimated in the next section since the upstream emissions and energy
associated with the manufacturing of paper, glass, and metals are reduced due to recycling.
11
5. ANALYSIS RESULTS
The CACP software analyzed the data detailed in the previous sections to provide estimates of
the greenhouse gas and criteria air pollutant emissions for Roanoke in 2008. All greenhouse gas
emissions are normalized to carbon dioxide using factors which account for the impact of the
emissions relative to this standard reference. Therefore, greenhouse gas emissions are given in
mass units (tons) of equivalent C02. Criteria air pollutants are reported similarly, but in terms of
the specific chemicals or categories, for example, PMIO.
Sa. Greenhouse Gas Emissions
Roanoke greenhouse gas emissions are summarized in tables 16 and 17 and figure 5 and a more
detailed breakdown is provided in Appendix 2. Overall carbon dioxide emissions are down
0.7% for 2008 compared to the 2005 baseline. The residential sector is the largest emitter of
GHGs, but all sectors are relatively close in terms of the percentage of carbon emissions. Waste
is a small contributor relative to the other categories. Negative values in Table 17 result from the
sequestration of carbon attributed in the CACP analysis to some of the organic material assumed
not to decompose in the landfill. Energy and carbon dioxide emissions track each other, but
differences in percentages arise since different fuel sources have different carbon intensities.
Revise Baseline Report Revised 2008 CO2 2008
2005 CO2 emissions Baseline Report emissions CO2 %
Sector (equivalent tons) 2005 CO2 % . (equivalent tons)
Residential 666,761 29.1 673,531 29.6
Commercial 597,868 26.1 616,620 27.1
Industrial 504,571 22.0 468,532 20.6
Transportation 493,183 21.5 489,771 21.5
Waste 30,344 1.3 28,348 1.2
Total 2,292,726 2,276,802
Table 16: CACP GHG Emissions 2005 Baseline vs. 2008
Electricity 1,469,164 64.5 1,691,353,471 35.7%
Gasoline 419,868 18.4 1,440,599,446 30.4%
Natural Gas 289,519 12.7 1,373,032,633 29.0%
Diesel 69,903 3.1 236,042,132 5.0%
Paper Products 22,442 1.0 0 0.0%
Food Waste 7,166 OJ 0 0.0%
Plant Debris -787 -0.03 0 0.0%
W ood/T extiles -472 -0.02 0 0.0%
Totals 2,292,726 4,741,027,682 100
12
Fi ure 5 -Greenhouse Gas Emission Summary by Sector and Source (2008)
2008 Roanoke CO2 Emissions By Sector
2008 Roanoke CO2 Emissions By Source
Gasoline
18.4%
Food Waste
0.3%
Trans portatlon
21.5%
Natural Gas
12.7%
.Commercial
26.1 %
IJResidenlial
IJlndustrial
EI Electric ity
DNalural Gas
-Gasoline
[]Diesel
5b. Criteria Air Pollutant Emissions
The Roanoke criteria air pollutant emissions for 2008 are summarized in tables 18 and 19 and
figure 6. Note that the most significant sector or fuel source varies depending upon the pollutant
considered. For example, the transportation sector and gasoline, specifically, dominate the
emission of carbon monoxide (CO) and volatile organic compounds (VOC) but are not a
significant source for sulfur oxides (SOx). SOx is emitted primarily by electricity generation due
to the primary use of coal in this region. Compared to 2005, SOx and NOx emissions are
significantly lower due to lower emissions factors from AEP electricity generation while the
emissions of the other pollutants are reduced slightly.
Sector
Residential 1,032 2,497 102 15 54
Commercial 943 2,394 88 13 51
Industrial 811 1,746 109 17 41
Transportation 1,452 85 12,918 1,311 38
Waste
Other
Totals 4,238 6,722 13,216 1,356 184
Table 19: Roanoke Criteria Pollution (CAP) Emission Summary b Source
Fuel Source NOx (tons) SOx (tons) CO (tons) VOC (tons) PMIO (tons)
Diesel 442 20 379 51 15
Electricity 2,283 6,512 164 18 129
Gasoline 1,010 66 12,539 1,260 23
Natural Gas 503 125 134 26 16
Totals 4,238 6,722 13,216 1,356 184
13
Sc. Community - Governmental Analysis Comparison
The detailed city government inventory was not compiled for 2008 due to the effort required to
collect all this data. This inventory will again be compiled in a future year. However, it is
estimated that the governmental contribution to the overall community inventory was similar as a
relative percentage.
Emission reductions did occur due to the use of ethanol-blended gasoline (ElO - 10% ethanol by
volume) and biodiesel-blended diesel fuels (BX - where X is the % biodiese1 by volume) which
were used in 2008, but not in 2005. The volumes of these fuels are shown in Table 20.
Table 20: Transportation Fuel Usage for City Government Fleet Vehicles*
Gallons
2005 2008* 2008 Biofuel Gallons
Regular Gasoline 306,571 0
Regular Diesel 241,844 0
Ethanol Blended Gasoline
EIO Gasoline: 0 376,811 37,681
Biodiesel
B2 0 74,722 1,494
B5 0 97,951 4,898
BlO 0 52,590 5,259
B15 0 111,803 16,770
B20 0 87 233 17,447
Biodiesel Total 0 424,299 45,868
* Note that the large difference from 2005 and 2008 is primarily due to the fact that 2008 fuel data
includes school bus transportation fuel while 2005 does not.
The use of biofuels can be considered as a reduction in carbon dioxide emissions. Biofuels are
often considered to have no carbon emissions for the purposes of such inventories since the
carbon dioxide released when they were combustion was carbon dioxide that was sequestered
from the atmosphere in the plants used to make the biofuel - typically com for ethanol and
soybeans for biodiesel. While it is not strictly true that biofue1s have zero carbon emissions due
to the energy (and therefore emissions) required in the manufacturing of these fuels, this energy
is not accounted for in the case of petroleum based fuels either.
Using an average value of 20 pounds carbon dioxide per gallon of fuel combusted, the biofuels
used in the City of Roanoke in 2008 reduced the carbon dioxide emissions relative to using
standard gasoline and diesel fuel by 835 tons, a reduction of 1.5% of the total 2005 City
Government carbon emissions.
14
5d. Energy Use
It is also useful to look at overall energy use even though the carbon emissions are not directly
related due to the carbon emissions factors. Table 21 compares energy use by converting all
energy to the same units -kilowatt hours (kWh). The overall energy use is down approximately
2.4% for 2008 relative to 2005. Some of this energy reduction is offset by a slightly higher
carbon emissions factor for electricity to the use of more coal.
ab e : ACP Ener :y Use 5 aseline vs.
Revise Baseline Report Revised 2008 Energy Use 2008
2005 Energy Use (kWh) Baseline Report (kWh) Energy
Sector 2005 Energy % %
Residential 1,232,865,013 25.4% 1,176,250,275 24.8%
Commercial 999,821,187 20.6% 987,932,370 20.8%
Industrial 940,092,708 19.3% 900,203,459 19.0%
Transportation 1,685,853,944 34.7% 1,676,641,578 35.4%
Total 4,858,632,852 4,741,027,682
T I 21 C
200 B
2008
One explanation for the reduction in energy use is weather. The effect of annual temperature
variations on energy use is analyzed using the concept of a degree day. Days on which the
average temperature is above 65 of will register as Cooling Degree Days (CDD) while days on
which the average temperature is below 65 OF will register as Heating Degree Days (HDD). To
determine CDD, 650F is subtracted from the average daily temperature. For HDD, the average
daily temperature is subtracted from 650F. The annual amount of energy used for heating and
cooling is roughly proportional to the total number of heating and cooling degree days in a year.
Table 22 shows degree day data for Roanoke from the National Weather Service Data
(httv://www.erh.noaa.gov/rnk/climate/f6/html/F6.html#ROAJ.This data shows a 3.4% decrease in
degree days from 2005 to 2008. This milder weather accounts for some of the reduction in energy use in
2008.
1(; Month
January 751 0 847 0
February 647 0 671 0
March 640 0 477 0
April 251 11 246 14
May 113 37 79 64
June 9 247 0 333
July 0 403 0 352
August 0 399 2 292
September 11 201 12 158
October 186 44 231 27
November 447 0 565 0
December 864 0 712 0
3,919 1,342 3842 1240
5,261 5082
15
5e. Recycling
Recycling of materials can be considered to reduce greenhouse gas emissions since less energy
will typically be used to make new products from recycled materials compared with virgin
materials. The City of Roanoke curbside recycling data was used to estimate the reduction in
carbon dioxide emissions using the EP A WAste Reduction Model. *
The WARM emission factor of -2.88 MTC02E (metric tons carbon dioxide equivalent per short
ton) for Mixed Recycles was used since the actual mass breakdown of paper, plastic, steel,
aluminum, and glass are not know for the Roanoke recycling stream. This factor converts to
3.17 tons C02 reduction per ton of mixed recyclables. Using the data in table 15, curbside
recycling in the City reduced carbon dioxide emissions by 682 tons for 2008 relative to 2005.
*W ARM (Version 9, 8/08). htto://eoa.f!Ov/c1imatechanf!e/wvcdlwaste/calculators/Warm home.html#c1ick
6. CONCLUSIONS
The 2008 CACP analysis indicates that community-wide carbon dioxide emiSSIOns were
reduced by 0.7% for the calendar year 2008 compared to the 2005 baseline. The absolute
emissions estimated by this model are 2.3 million tons of carbon dioxide equivalent. Some
fraction of this reduction is due to less energy used for heating and cooling since the weather was
milder in 2008. It is also likely that some of the reduction in energy and emissions were due to
the economic downturn - for example, less manufacturing, consumption, and other economic
activities that use energy. Without collecting a much larger and specific data set, it is difficult to
interpret the emissions further or draw additional conclusions.
While it is encouraging that the City of Roanoke shows a reduction in carbon dioxide equivalent
emissions from the baseline year, it should be noted that the City Council Resolution 38211 :-
090208, dated September 2, 2008, commits to a community-wide greenhouse gas reduction of
10% from January 1, 2009 to December 31, 2014. This average requirement of a 2% reduction
per year was not achieved in 2008.
The experience of many other US communities indicates that even the modest carbon emission
reduction goals mentioned here are difficult to meet. Achieving these goals requires both a
comprehensive plan and the corresponding commitment of resources by the City. The Citizens
for Clean and Green Committee formed in late 2008 has been working since its inception to
consider options, develop plans, and implement actions to meet these goals. It is recommended
that City Council and staff consider carefully the options and recommendations of this
committee in pursuit of its goals regarding this aspect of local sustainability.
16
L
7. APPENDIX 1:
Roanoke
Community Greenhouse Gas Emissions in 2005 .
Summary Report
Equiv CO2 Equiv CO2
(tons) (%)
Residential 666,761 29.1
Commercial 597,868 26.1
Industrial 504,571 22.0
Transportation 493,183 21.5
Waste 30,344 1.3
Total 2,292,726 100.0
Energy
(kWh)
1,232,865,013
999,821,187
940,092,708
1,685,853,944
4,858,632.852
Roanoke
Community Criteria Air Pollutants Emissions in..2005
Summary Report
NOx sox co VOC PM10
(tons) (tons) (tons) (tons) (tons)
Residential 1,179 3,505 104 16 57
Commercial 1,065 3,333 86 12 53
Industrial 983 2,743 1'10 16 47
Transportation '1,608 89 12,930 '1,347 45
.
Total 4,835 9,669 '13,229 1,392 203
17
Community Greenhouse Gas Emissions in 2005
Detailed Report
EquiY CO2 Equiv CO2 Energy
(tons) (%1 (kWh)
Residential
Transportation Division
Roanoke City - Ot/ler Services
Electricity . 121,921 5.3 145,349,802
Subtotal Roanoke City - Other Services 121,921 53 145,349,802
Roanoke City Residential
Electricity 421,476 18.4 502,467,666
Natural Gas 123,364 5.4 585,047,545
Subtotal Roanoke City Residential 544,840 23.8 1,087,515,211
Subtotal Residential 666,761 29.1 1,232,865,013
Commercial
Transportation Division
Roanoke City
Electricity 517,011 226 616,360,103
Natural Gas 80,857 3.5 383,461,084
Subtotal Roanoke City 597,868 261 999,821 :187
Subtotal Commercial . 597,868 26.1 999,82U87
Industrial
Transportation Division
Roanoke City
Electricity 409,209 17.8 487,843,077
Natural Gas 95,362 .4.2 452,249,631
Subtotal Roanoke City 504,571 22.0 940,092,708
Subtotal Industrial 504,571 22.0 940,092,708
Transportation
T ronsportation Division
Roanoke City - VDOT VMT Analysis
Gasoline 421,553 18.4 1,443,981,513
Diesel 71,629 3.1 241,872,432
Subtotal Roanoke City - VDOT VMT Analysis93, 183 21.5 1,685,853.944
Subtotal Transportation 493,183 21.5 1,685,853,944
Waste
Transportation Division
Smitll Gap Landfill Disposal Method - Managed Landfill
Paper Products 24,023 1.0
Food Waste 7,670 0.3
Plant Debris -843 0.0
WoodfT extiles -506 00
Subtotal Smith Gap Landfill 30,344 1.3
Subtotal Waste 30,344 1.3
Total 2,292,726 100.0 4,858,632,852
18
Community Criteria Air Pollutants Emissions in 2005
Detailed Report
NOx SOx co voc PM10
(tons) (tons) (tons) (tons) (tons)
Residential
Transportation Division
Roanoke City - OtlJer SeIVices
Electricity 225 785 14 2 12
Subtotal Roanoke City - Other Services 225 785 14 2 12
Roanoke City Residential
Electricity 779 2,713 . 47 5 41
Natural Gas 175 7 43 9 5
Subtotal Roanoke City Residential 954 2,720 90 14 46
Subtotal Residential '1,179 3,505 104 16 57
Commercial
T mnsportation Division
Roanoke City
Electricity 955 ' 3,328 57 6 50
Natural Gas 110 4 28 6 3
Subtotal Roanoke City 1,065 3,333 86 12 53
Subtotal Commercial 1,065 3,333 86 12 53
Industrial
Transportation Division
Roanoke City
Electricity 756 2,634 45 5 39
Natural Gas 227 109 64 11 8
Subtotal Roanoke City 983 2,743 110 16 47
Subtotal Industrial 983 2,743 110 16 47
Transportation
Transportation Division
Roanoke City - VDOT VMT Analysis
Gasoline 1,110 68 12,543 1,294 24
Diesel 497 20 387 53 20
Subtotal Roanoke City - VDOT VMT Analysis08 89 12,930 1,347 45
Subtotal Transportation 1,608 89 12,930 1.347 45
Total 4,835 9,669 13,229 1,392 203
19
APPENDIX 2
2008. ENVIRONMENT~L
INFORMAflON I
Appalachian Power Comp.any is required to pro-
vide information to its customers regarding the
f{lllowing fuel mix 8.nd emissions '{lr Virginia.
AEP's Average Fuel Mix of Eilectricity
Provided to Virginia Customers
:113.8
0.3%
1111%
6.7%
IiICoa& o Hvdro 411lcfuding . o.NlJclQ~r DGllIS
Pullljled StolilgeJ
Emissions InfuR118tioo
As the chart above shows, coal.is the pro-domi-
nant fuel in AEP's generation. iEmissions in 2.008
from the fossil fuel portion of our generation mix
were approxImately nibs. of sulfur dioxide per
MWh and 2.1105. of oxid9s of nitrogen per MWh.
. ~ , i .. AfJIJAlACHIAN
... JIOWI..
A unjt of Am~riC3Jt Efectrf.c Power
wmv.Appa fachiafJPower.com
*AEP provided a carbon emissions factor of 1. 731bs/kWhfor this fuel mix.
20
Roanoke
Community Greenhouse Gas Emissions in 2008
Summary Report
Equiv CO2 Equiv CO2
(tons) (%)
Residential 673,531 296
Commercial 616,620 27.1
Industrial 468,532 20.6
Transportation 489,771 21.5
Waste 28,348 1.2
Total 2,276,802 100.0
Energy
(kWh)
1,176,250,275
987,932,370
900,203,459
1,676,641,578
4,741,027,681
Roanoke
Community Criteria Air Pollutants Emissions in 2008
Summary Report
NOx sox co VOC PM10
(tons) (tons) (tons) (tons) (tons)
Residential 1,032 2,497 102 15 54
Commercial 943 2,394 88 13 51
Industrial 811 1,746 109 17 4'1
Transportation 1,452 85 12,918 '1,311 38
Total 4,238 6,722 13,216 1,356 184
21
Community Greenhouse Gas Emissions in 2008
Detailed Report
Equiv co 2 Equiv CO2 Energy
(tons) ("10) (kWh)
Residential
T ransporun:lon Division
Roanoke City - Other Electrical
Electricity 125,547 5.5 144,533,693
Subtotal Roanoke City - Ot/Jer Bec1rical 125,547 5.5 144,533,693
Roanoke City Residential
Electricity 436,363 192 502,356,265
Natural Gas 111,621 4.9 529.360,317
Subtotal Roanoke City Residential 547,984 24.1 1,031,716,582
Subtotal Residential 673,531 29.6 1,176,250,275
Commercial
Transportation Division
Roanoke City Commercial
Electricity 539,193 23.7 620,738,676
Natural Gas 77,427 3.4 367,193,694
Subtotal Roanoke City Commercial 616,620 27.1 987,932,370
Subtotal Commercial 616,620 27.1 987,932,370
Industrial
Transportation Division
Roanoke City Industrial
Electricity 368,061 16.2 423,724,837
Natural Gas 100,471 4.4 476,478,622
Subto/al Roanoke City Industrial 468,532 20.6 900,203,459
Subtotal Industrial 468,532 20.6 900,203,459
Transportation
Transportation Division
Roanoke City - VDOT VMT Analysis
Gasoline 419,868 18.4 1,440.599,446
Diesel 69,903 3.1 . 236,042,132
Subtotal Roanoke City - VDOT VMT Analysis89,771 21.5 1,676,641,578
Subtotal Transportation 489,771 21.~1 1,676,641,578
Waste
Transportation Division
Roanoke Valley Resource Aut/lOrity Disposal Method - Managed Landfill
Paper Products 22,442 1.0
Food Waste 7,166 0.3
Plant Debris -787 0.0
WoodlT extiles -472 00
Subtotal Roanoke Valley Resource Aut/lOrity 28,348 12
Subtotal Waste 28,348 1.2
Total 2,276,802 "1000 4,741,027,68'1
22
. '
Community Criteria Air Pollutants Emissions in 2008
Detailed Report
NOx SOx co voc PM10
(tons) (tons) (tons) (tons) (tons)
Residential
Transportation Division
Roanoke City - Ot/Jer Electrical
Electricity 195 556 14 2 11
Subtotal Roanoke City - Other Electrical 195 556 14 2 11
Roanoke City Residential
ElectJicity 678 1,934 49 5 38
Natural Gas 159 6 39 8 5
Subtotal Roanoke City Residential 837 1,940 88 14 43
Subtotal Residential 1,032 2,497 102 15 54
Commercial
Transportation Division
Roanoke City Commercial
Electricity 838 2,390 60 7 48
Natural Gas 105 4 27 6 3
Subtotal Roanoke City Commercial 943 2.394 88 13 51
Subtotal Commercial 943 2.394 88 13 51
Industrial
Transportation Division
Roanoke City Industrial
Electricity 572 1,631 41 5 32
Natural Gas 239 115 68 12 8
Subtotal Roanoke City Industrial 811 1,746 109 17 41
Subtotal Industrial 811 1,746 109 17 41
Transportation
Transportation Division
Roanoke City - VDOT VMT Analysis
Gasoline 1,010 66 12,539 1,260 23
Diesel 442 20 379 51 '15
Subtotal Roanoke City - VDOT VfIl1T Analysis52 85 12,918 1,311 38
Subtotal Transportation 1,452 85 '12,9'18 1.311 38
Total 4,238 6,722 13,216 1,356 184
23
t
A Report on the City of Roanoke's Existing
and Possible Urban Tree Canopy
Project Background
The analysis of the City of Roanoke's
urban. tree canopy (UTC) was carried
out by the Virginia Department of For-
estry in collaboration with the City of
Roanoke and the Roanoke Valley-
Alleghany Regional Commission. Assis-
tance was provided by the Virginia
Geospatial Extension Program (VGEP)
at Virginia Tech's Department of For-
estry and by the Spatial Analysis Labo-
ratory (SAL) of the University of Ver-
mont.
The goal of the project was to apply
the USDA Forest Service's UTC assess-
ment protocols to the City of Roanoke.
This analysis was conducted based on
year 2008 data.
.. Water
~ Non-Bl!ilding Ir'"perviol!~
Non-Tree Vegetation
Ell Tree Canopy
_ Building Impervious
Figure 1: Land cover for the City of Roanoke.
1/6/2010
Why is Tree Canopy
Important?
Urban tree canopy (UTe) is
the layer of leaves, branches,
and stems of trees that cover
the ground when viewed
from above. Urban tree can-
opy provides many benefits
to communities including
improving water quality,
conserving energy, lowering
city temperatures, reducing
air pollution, enhancing prop-
erty values, providing wildlife
habitat, facilitating social and
educational opportunities,
and providing aesthetic
benefits.
N
W+E
s.
How Much Tree Canopy Does
Roanoke Have?
Figure 1 shows the urban tree canopy (UTe)
analysis for Roanoke, which is derived from high
resolution aerial imagery. 13146 acres of Roanoke
is covered by tree canopy (termed Existing UTe).
This corresponds to 48.1% of all land area within
the city (Table 1). An additional 8980 acres of the
city could theoretically be improved to support
urban tree canopy (termed Possible UTe), Table 2.
Tree Canopy 47.9% 48.1%
Ngn"Tree 6616 24.1% 24.2%
VE!getcition
Non-Building 5757 21.0% 21.0%
Impervious
.13!Jildjngs .1838 6;7% 6.1%
Water 105 0.4% 0.0%
Total Area 27461 1CiO% ' 100%
I I I I I Table 1: Existing UTe area and percentages for the
0 0.5 2 Miles
City" % Total Area includes area covered by water.
Mapping Roanoke's Trees
Using high-resolution (1 meter) National Agriculture Imagery Pro-
gram (NAIP) imagery acquired in the summer of 2008 (Figure 2a) in
combination with remote sensing techniques, land cover data for the
city was generated (Figure 2b). An accuracy assessment was con-
ducted. Single trees (tree canopies larger than 16 square meters)
were detected with a 93% accuracy.
Who "Owns" Roanoke's Trees?
The detailed land cover mapping conducted as part of this assess-
ment allowed the percentage of Existing and Possible UTC to be cal-
culated for each parcel of land (Figure 3). Using this data, ownership
patterns for Existing UTC and Possible UTe (Figure 4) can be exam-
ined.
"
\ .
Figure 2a, 2b: Comparison of 2008 NAIP imagery to the resulting high-
resolution land cover.
1/6/2010
Figure 3; UTC metrics summarized at the property parcel level
Urban Tree Canopy Analysis Summarized by Property Parcels- Roanoke, VA I
N
W+E
S
;t
<::.'~
\ ,\
/?/
R..'.)J 'c >
f:..::y/'
I
o
0.5
I.
1
I
2 Miles
UTe Existing Percent ,~, 45% - 65%
m 0% - 19% 2a 66% - 84%
1m 20% - 44% CJ 85% -100%
Figure 4: UTe metrics summarized by property parcel.
_ ~ VJrgilJia
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Urban Tree Canopy Summarized by Property
Parcels
Using the parcel data provided by the City of Roanoke, Existing and
Possible UTC were summarized by property parcels. This summary
excludes any area outside of property parcel boundaries and areas
covered by water. Roanoke has 51.7% (11,553 acres) Existing UTC
and 40.2% (8980 acres) Possible UTe. Possible UTC has two compo-
nents, 'Possible UTe - Vegetation and Possible UTC - Impervious.
25.2% (5634 acres) of parcel land area is associated with Possible
UTC - Vegetation. 15.0% (3346 acres) of parcel land area is associated
with Possible UTe - Impervious (Figure 5). Figure 4 shows Existing
UTe throughout the City of Roanoke.
I
, UTC Parcel Metrics Acres % Parcel land Area
. I . db Z .
Urban Tree Canopy Summarize y onmg
I
Using the zoning data provided by the City of Roanoke, Existing and
Possible UTC were summarized by zoning category (page 5). The
zoning category R-7 has the largest amount of land area with 3,255
acres (Table 3). The R"7 category also contains 18.4%of the Existing
UTC in the city. Zoning Categories R-5 and RM-1 are 2nd (16.0%)
and 3rd (14.4%) in Existing UTC respectively. Figure 6 compares
zoning categories with greater than 100 acres by the amount of
land area within the categories. Figure 7 shows the spatial distribu-
tion of Possible UTe by Zoning category for the City.
Parcel Land Area 22331 100% 9% 15%
Existing UTe 11553 . 51.7%
Possible UTe 8980 40.2%
Possible .UTC- Vegetation 5634 25.2%
Possible UTe - Impervious 3346 15.0%
Not Suitable for UTe 1942 8:7%
Table 2: Acres and percent land area from UTe metrics summarized by
property parcels. *Not Suitable for UTe includes al/ water areas some of
which may lay outside of parcel boundaries.
I!lI Po<sibl. UTC -lmpl?IViolls . Po<sibl. UTC - Veg.tation
Il!l Existing UTC . Not Suitabl.for lITC
Figure 5: Pie chart showing Roanoke UTe distribution.
UTC bV Zoning Category
. Land Area. Existing UTe Area l1JJ Possible Area-Vegetation. Possible Area-Impervious III Possible UTe Area
ROS m,..
RMF
RM-2~
RM-1 ['
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Figure 6: UTe metrics for zoning categories with more than 100 acres of land area (not including water ).
Acres
1/6/2010
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Urban Tree Canopy Analysis Summarized by Zoning - Roanoke, VA I
N
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Zoning - UTe Possible Percent CI 34% - 51%
0%-18% -52%-73%
CI 19% - 33% - 73% -100%
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Figure 7: Possible percentage increase of UTC mapped using zoning categories provided by the City of Roanoke.
1/6/2010
..
Decision makers can use GIS to find out
specific UTC metrics for a parcel or set of
parcels. This information can be used to
estimate the amount of tree loss in a
planned development or set UTe improve- ,
ment goals for an individual property.
. Conclusions
Figure 8: Parcel-based UTe metrics can be used to support targeted UTe.
.. Roanoke's urban tree canopy is a vital community asset, reducing storm water runoff, improving air quality, reducing the city's carbon
footprint, enhancing quality of life, contributing to savings on energy bills, and serving as habitat for wildlife.
· With 48% tree canopy cover, Roanoke has similar coverage to Lexington and Charlottesville. Figure 9 shows how Roanoke compares to
other Virginia localities participating in Urban Tree Canopy Assessments.
· When summarized by parcels, Roanoke has 51.7% Existing UTe. Only 20.8% of all parcels have less than 30% canopy coverage.
Urban Tree Canopy Comparison
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· D.t" provided bV University of Vermont uD.t" provided by F.irf<x County
Prepared by: Additional Information
Jim Pugh
GIS/Remote Sensing Technician
Virginia Department of Forestry
900 Natural Resources Drive,
Suite 800
Charlottesville, VA 22903
(434) 220-9062
ii m. pugh@Jdof.virginia.gov
The study was conducted with funding
from the VDCR and VDOF. More infor-
mation on the UTC assessment project
can be found at the following web
sites:
httD://www3.cnr.vt.edu/geD/
VA UrC.html
htto://nrs.fs. fed.us/urban/utc/
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Cooperative Extension
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1/6/2010
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HISTORIC ROANOKE
Ciiy Market
wker~ it aJi, comer t03ether.
Market Handbook
Historic Roanoke City Market
213 Market Street
Roanoke, Virginia 24011
540.342.2028
Table of Contents
Market Handbook - Historic Roanoke City Market
I Definitions
II Items that may be sold on the Market
III Hours of Operation
IV Requirements for Vendors
V License and Permit Agreements
VI Parking
VII Fees
VIII Health, Sanitation, and Safety
IX Structural
X General Information
Appendix A - Standards of Quality for Artisans
Appendix B - Fees
Appendix C - Vendor Space Layout
City of Roanoke Code Sections
I Public Markets
MARKET HANDBOOK
FOR THE
HISTORIC
ROANOKE CITY MARKET
"Where it all comes together"
The Historic Roanoke City Market, also called the Farmer's Market, is the oldest continuously
operating City Market in the Commonwealth of Virginia. For over 125 years, Roanoke Valley
farmers have been bringing fresh fruits, vegetables, and flowers to the Market. In recent years, the
farmers have been joined by artisans offering handcrafted items, unique jewelry, and other art
objects.
The Market has been recognized nationally as a "Great American Public Place" by the Lyndhurst
Foundation along with other winners such as the Vietnam Memorial in Washington and Central
Park in New York City. Locally, the Market has received a number of "Best of Roanoke" awards by
the Roanoker magazine, based upon votes of its readership.
The mission of the Market is to provide Roanoke and the surrounding area with locally grown foods
in a direct farm-to-consumer venue and to increase awareness and support of regional agriculture.
The predominant emphasis is on farm products of the area, but the Market will also host a variety of
artisans and food vendors to further enhance the City's diverse and dynamic community.
MARKET HANDBOOK
Rules and Regulations for the operation and use of market spaces.
Effective July I, 2010
To the extent reasonably possible, the overall goal for the use of the spaces on- the Market is to
achieve at least 75% Farmers and Food Vendors and 25% for Artisans. However, such percentages
will vary day to day depending on circumstances. In order to maintain the history and vision of the
Historic Roanoke City Market, priority shall be given, in this order, to the following Vendors:
1. FARMERS.
2. FOOD VENDORS.
3. ARTISANS.
I. DEFINITIONS
A. ARTISAN: Anyone who offers arts, crafts, or jewelry for sale on the Market or
who performs an artistic service on the Market.
B. ARTISAN ADVISORY COMMITTEE: The committee appointed by the City or its
agents and charged with the respOllsibility 0 f assisting the Market Manager in
review of Artisan applications and making appropriate recommendations to the
Market Manager.
C. FARMER: Anyone who offers produce, including, but not limited to, fruits,
vegetables, and cut greenery, live plants, herbs, flowers, meat, poultry, eggs, and
dairy products, for sale on the Market.
D. FOOD VENDOR: Any Vendor selling packaged, prepared, baked or canned
goods.
E. HOME GROWN: Produce actually grown by the Farmer.
F. LOCALLY GROWN: Produce that is grown within a 100-mile radius ofthe
Roanoke City Market may be labeled as "locally grown" and sold on the Market.
G. MARKET: The body ofland owned by, or under the control of, the City of
Roanoke and generally described as lying south of Salem Avenue, west of
Williamson Road, north of Church Avenue, and east of Jefferson Street.
H. MARKET HANDBOOK: The body of rules and regulations authorized pursuant to
City of Roanoke Code Section 24-77 for the operation and use of market spaces.
I. MARKET MANAGER/MARKET CLERK: The person(s) designated by the City
or its management contractor to superVise the daily operation(Market Clerk) and
long-term management of the Historic Roanoke City Market (Market Manager)
J. MARKET RULES COMMITTEE: The committee appointed by the City or its
agent, which will include Vendors and non-Vendors, and charged with the
responsibility for suggestmg modifications to these Rules and Regulations as may,
from time to time, be required for the operation and use of the market spaces. The
Committee may be consulted by the Market Manager for advice and
recommendations on any matter concerning the Market. The Committee also serves
as a hearing committee as set forth in this Handbook.
K. PERMIT OR LICENSE: A permit or license is a contract between the City or its
agent and a person or entity granting such person or entity the right to use and
occupy the market space described in the contract upon the tenns and conditions
set forth in the contract. The license or permit will be one of three types.
1. PRIMARY PERMIT: A Primary permit is a license or permit issued to a person
or entity granting to such person or entity the right to use and occupy the market
space identified in the contract whenever the Market is open and upon the tenns
and conditions set forth in such license and permit. A Primary permit may be
issued for six months or for one year.
2. SHARED PERMIT: A Shared permit is a license or permit issued to a person or
entity granting such person or entity the right to use and occupy the market
space identified in the contract when the space is not occupied by the Primary
permit holder and in accordance with the terms and conditions set forth in such
license or permit. The Shared permit shall be approved by the Market Manager.
The Shared permit shall be issued for the same length oftime as may be
remaining for the Primary permit for such space.
3. DAILY PERMIT: A Daily permit is a license or permit issued to a person or
entity granting such person or entity the" right to use and occupy a designated
market space for the day for which it is issued.
L. SENIORITY: Seniority will be determined based on the length oftime a Vendor,
and Vendor's related predecessor, ifany, has been a continuous permit holder on the
Market without an absence of over 6 months, unless such time has been extended in
writing by the Market Manager.
M. SPREADING: Allowing a Vendor to use adjacent Market space(s) to the space
then being used by the Vendor.
N. VENDOR: Any person or entity in lawful possession of a license or permit to offer
items for sale or to perform services on the Market, whether on a daily basis or for
some other period of time.
II. ITEMS THAT MAY BE SOLD ON THE-MARKET
A. PRODUCE:
1.' When the Market is open, Farmers may offer fruits, vegetables, live plants,
flowers, herbs, meat, poultry, eggs, dairy products, and other such produce for
sale subject to the provisions set forth herein.
2. When a particular vegetable, herb, fruit, or other such produce is actually being
locally grown and available, a Farmer may offer for sale on the Market only
such grown produce.
3. A Farmer may purchase only fruits, vegetables, live plants, flowers, herbs, meat,
poultry, eggs, and dairy for resale on the Market. However, during the growing
season, a Farmer who sells such items shall ensure that such items have been
predominantly, as determined by the Market Manager, home grown with the
remainder to be locally grown. Depending on extenuating circumstances, a
Farmer may request a waiver of this requirement from the Market Manager, who
has authority to grant such waiver. The Market Manager/Clerk, with Rules
Committee members and/or Virginia Tech Extension Agent(s), may periodically
visit Vendor farms to verify maintenance of this standard.
4. All produce shall be labeled identifying its name, price, and source, with such
labeling being subject to approval by the Market Manager.
B. PREPARED FOOD: When the Market is open, Food Vendors may offer for sale
homemade baked goods, honey, jams, jellies, highly acidic canned goods (with an
inspection report from the Virginia Department of Agriculture) and other prepared
foods judged acceptable by the Market Manager. Items must be actually prepared
by the Vendor offering the item for sale or under the Vendor's direct supervision
and must support the mission of the Market. Only those applicants approved by the
Market Manager may sell approved items on the Market. All prepared food items
need to be labeled identifying name, price, ingredients and weight.
C. ARTS and CRAFTS: Before an Artisan Vendor is permitted to sell any item on the
Market, as set forth in Appendix A of the Handbook, such Vendor must submit to
the following process of review.
1. All applications shall be submitted to the Market Manager for review. A
representative example or photo ofthe item(s) to be sold at the Market must
accompany the application. Additional application materials may be required
at the discretion ofthe Market Manager.
2. Only those applicants approved by the Market Manager may sell approved
items on the Market. The Market Manager may consult with the Artisan
Advisory Committee prior to approval.
3. If a product is not approved, the reason shall be given in writing from the
Market Manager. Applicants may appeal in writing for review to the Market
Rules Committee. Should the aggrieved applicant wish to appeal the
Committee decision, such applicant shall then appeal in writing to the
President & CEO or officer of the City's agent managing the Market,
currently Downtown Roanoke, Inc. Should the aggrieved applicant wish to
appeal that decision, such applicant shall then appeal in writing to the
Executive Committee or its equivalent of the City's agent managing the
Market, currently the Executive Committee of Downtown Roanoke, Inc. The
Market Rules Committee, the President and CEO, and the Executive
Committee may uphold, modify or vacate the decision being appealed. The
decision of the Executive Committee shall be final. All such appeals must be
received by the entity hearing the appeal within 14 calendar days after the
applicant receives notice of the decision or matter being appealed.
4. The Market Manager may elect to utilize a third party jury system, or the
Artisan Advisory Committee alone in order to establish what items may be
offered for sale on the Market. Said jury system will be established with
careful guidance of the Artisan Advisory Committee and in keeping with the
standards outlined in Appendix A. Final approval of all items for sale is
reserved for the Market Manager.
5. As provided in the Code of the City of Roanoke, an approved Vendor must file
an affidavit with the Market Manager that the items for sale have been created
by the Vendor.
6. All arts and craft items shall be labeled identifying price and source, with such
labeling being subject to approval by the Market Manager.
7. If a written complaint is filed with the Market Manager alleging a Vendor is
offering substandard crafts, or crafts not made by the Vendor, a hearing will be
scheduled before the Market Rules Committee and the Vendor will be given an
opportunity to respond in full to the complaint. Following the hearing, a
recommendation will be made to the Market Manager for appropriate action.
D. No live animals are allowed to be offered for sale or sold on the Market under the
provisions of these Rules and Regulations.
E. The Market Manager shall have the authority to approve or to disapprove any item
offered for sale on the Market under this section.
III. HOURS OF OPERATION
A. Weather permitting; the Historic Roanoke City Market will normally be open
Monday through Saturday from 8:00 A.M. until 4:30 P.M., and on Sundays from
10:00 A.M. until 3:30 P.M., from January 2 through December 31. Vendors shall
have 30 minutes following the closure of the Market to vacate their stalls and
parking spaces in order to allow for other uses of the space by 5:00 P.M Monday
through Saturday and by 4:00 P.M. on Sunday. The Market shall be closed on
December 25 and January 1 of each year. The Market Manager, with the consent of
the City Manager, may curtail and/or modify such days and/or hours of operation for
special events or for other reasons such as lack of activity during inclement weather.
B. The Market may be opened at such other times as the Market Manager shall, from
time to time, designate.
c. Vendors who have applied for and received a permit to sell on the Market shall
make every effort to be open and ready to sell when the Market opens, and to
remain open until the Market closes or until the Vendor has sold out of items
being offered for sale. It is recognized that weather, travel-time, or other
circumstances may make it impractical or impossible for the Vendor to comply
with this requirement on occasion.
D. Should a later opening time be required for a Vendor, the Vendor shall notify the
Market Manager or Market Clerk by phone at Downtown Roanoke, Inc. (540-342-2028)
as far in advance of opening as is possible. Failure by Vendor to be open to sell by 8:00
A.M. or to notify the Market Manager of the need for a later opening time may result in
the release of Vendor's space to another entity for that day.
IV. REQUIREMENTS FOR VENDORS
A. Every Vendor on the Roanoke City Market must comply with applicable federal,
state, and local laws, ordinances, and regulations.
B. Collection and filing of any applicable taxes and payment to the appropriate
taxing authority is the sole responsibility of the Vendor.
C. Farmers must secure a Grower's Permit from the Virginia Cooperative Extension
Service and have the same properly notarized, whether selling on a daily, monthly,
or annual basis. A copy oftheGrower's Permit will be attached to, and made a part
ofthe Farmer's permit to sell on the Market. Farmers must also obtain a temporary
sales tax ID number before being issued a permit, if required by law.
D. All prospective Artisan Vendors wishing to sell items referred to in Appendix A
must submit to the review process as outlined in Section II (C) above.
E. Vendors selling prepared foods must secure a Registration for Tax Collection
Form from the Office of Billings and Collections ofthe City of Roanoke (540-
853-2880). Vendors are responsible for collecting and paying applicable City of
Roanoke and Commonwealth of Virginia Prepared Food and Beverage taxes. A
copy of relevant forms will be provided by the Vendor to the Market Manager
and will be attached to and made a part of the permit to sell.
F. All scales for weighing items sold on the Market must display a current, valid
certification sticker signed by an Inspector from the Virginia Department of
Weights and Measures.
G. Vendors are responsible for contacting the offices of the Commissioner of Revenue
(540-853-2521), the Virginia Department of Taxation (540-562-3510), and the
Billings and Collection Department ofthe City of Roanoke (540-853-2880) to ensure
that they are operating within the law. Failure to do so could result in civil or
criminal penalties.
V. LICENSE AND PERMIT AGREEMENTS
A Spaces are assigned upon the execution of a contract, also referred to as a license or
permit, whether daily or for another period of time. Only those persons to whom a
license or permit is given may use the assigned space. Transferring by any
instrument or allowing the assigned space to be used by any other person, including
a family member, in the absence of the person to whom the permit is issued,
without the Market Manager's written permission, may be grounds for immediate
termination of the license or permit.
B. No Vendor shall be allowed to sell from any space in the Market, either
permanent spaces or temporary Market spaces, without having first obtained a
license or permit.
C. VENDOR PLACEMENT
1. The Market Manager, Market Clerk or his/her designee, will be on the Market
no later than 8:00 AM., Monday through Saturday, and 9:00 AM. on Sunday, at
a designated space each day the Market is open and shall maintain a list of
Vendors wishing to secure space for the day ranked by Seniority and Vendor
category. Except as set forth herein, no space on the Market may be reserved,
claimed, or occupied prior to 8:00 AM. by anyone other than the person having
a license or permit to do so. Vendors must leave verbal notice with Downtown
Roanoke, Inc., by calling 540-342-2028, Ext. 15, one day prior to their sell day
on the market if such Vendor will not occupy its licensed or permitted space( s).
2. If a Vendor has a license or permit, either Primary or Shared, for a specific
space(s), then that Vendor must occupy such space(s) by 8:00 A.M. Monday
through Saturday, and by 9:00 A.M. Sunday. Ifa Vendor has not occupied
his/her space by the above time, such space is forfeited and may be assigned to
another Vendor for that day. Shared contract holders in need of placement will be
placed according to Seniority. Daily Vendors will then be placed on a "first
come, first served" basis, except as set forth below.
3. Space allowing, the Market Manager may allow Vendors to relocate to
unoccupied spaces based on Seniority and Vendor category (as set forth on
page 2) after all Vendors have been placed.
4. To preserve their priority placement in the Market, Farmers with an existing
license or permit may be selected first regardless of Seniority 0 f other Vendors.
After placement of other than daily Vendors as set forth in the prior sentence,
daily Farmers may be placed ahead of other daily Vendors.
5. After all Vendors have been placed and at the discretion of the Market
Manager/Clerk, Vendors may spread to an approved adjacent space(s) for a
spreading fee of$5.00 per space for that day. Farmers will have the option to
spread first. Space permitting, Artisan's may spread to a maximum of one
additional space and Farmers/Food Vendors may spread to a maximum of two
additional spaces.
D. Matters of safety or sanitation may require the Market Manager/Clerk to
temporarily assign a Vendor a space different from that previously assigned to
the Vendor.
E. The City and its agent'reserve the right to refuse to offer or renew a license or permit
to any Vendor, or to relocate or revoke any license or permit without cause for a
Market space previously issued, when it is considered to be in the best interests of
the Market. The City and its agent further reserve the right to revoke at any time or
not renew any license or permit without cause. Ifthe Vendor's License is revoked, or
not renewed, the Vendor is entitled to receive a written notice of such action at least
30 days prior to the effective date of such action unless such termination or non-
renewal is for cause or for an emergency. The fo llowing shall be grounds for
immediate cancellation of any license or permit, for cause, without prior notification:
(a) failure to meet the terms of the agreement; (b) failure to pay fees within 10 days
of the due date; or (c) failure to comply with Section 24-71 of the City of Roanoke
Code.
F. Vendor relocation shall be at the discretion of the Market Manager and shall be
based on reasons regarding feasible and practical distribution of Vendors and/or
products.
G. Any Vendor aggrieved by the Market Manager's decision may appeal in writing
for review to the Market Rules Committee. Should the aggrieved Vendor wish to
appeal the Committee decision, such Vendor shall then appeal in writing to the
President & CEO or officer of the City's agent managing the Market, currently
Downtown Roanoke, Inc. Should the aggrieved Vendor wish to appeal that
decision, such Vendor shall then appeal in writing to the Executive Committee or
its equivalent of the City's agent managing the Market, currently the Executive
Committee of Downtown Roanoke, Inc. The Market Rules Committee, the
President and CEO, and the Executive Committee may uphold, modify or vacate
the decision being appealed. The decision of the Executive Committee shall be
fmal. All such appeals must be received by the entity hearing the appeal within 14
calendar days after the Vendor receives notice of the decision or matter being
appealed.
H. Vendors shall be responsible for the actions of employees, agents, or other
persons working for, or with, the Vendor.
1. There are three types oflicenses or permits, as defined in Section I (K) above, issued
for Market spaces, a daily license or permit, a primary license or permit, and a
shared license or permit. The permits issued shall be valid only for the time period
specified therein.
1. A Shared license or permit may be issued to two or more Vendors for the same
Market space, provided that each Vendor enters into a contract with the City or
its agent specifically establishing t~e days ofthe week and months that each shall
occupy the space.
2. To assure continued diversity in the products offered for sale on the Market and
to encourage the participation of new Vendors in the future, no produce Vendor
shall be allowcd to obtain or hold licenses or permits for more than two Market
spaces, and no crafts Vendor or prepared food Vendor shall be allowed to obtain
or hold a license or permit for more than one Market space; provided, however,
produce Vendors holding Primary Permits for more than two Market spaces and
crafts and prepared food Vendors holding Primary Permits for more than one
Market space on July 1, 2005, shall not be affected by this limitation as long as
they maintain those permits.
3. A Vendor holding a Shared Permit shall not have the first option to succeed the
holder of the Primary Permit upon its termination if such Primary permit
holder does not renew such space(s). Vacated primary spaces shall be filled
according to Seniority, attendance and successful maintenance ofthe City
mandated Farmer and Food Vendor to Artisan ratio.
J. Licenses and permits are entity-or-person-specific. If a family is applying for a
permit, all members of the family who expect to sell on the Market must sign the
agreement. If the permit is being obtained by a business, an officer or a general
partner must sign the permit.
K. Vendors who have received a Primary license or permit or a Shared license or
permit will be required to be present to sell for a minimum of70% of the duration of
their contract tenn, subject to the following conditions:
1. The 70% attendance requirement will be applied only during the months of
April through December and only on Wednesday through Saturday.
2. Vendors with contracts stating the specific days and months of attendance will be
required to attend at least 70% of those specified days and months.
3. The Market Manager may waive a specific portion ofthe attendance
requirements when a Vendor has experienced an emergency or an extenuating
circumstance. Such waivers must be documented in writing and signed by the
Market Manager.
4. Failure to comply with the aforementioned attendance requirements may
result in termination or non-renewal of the license or permit.
VI. PARKING
A. A Vendor having a Primary or Shared Permit for one (1) Market space may use
the parking space located behind such space for either parking a vehicle or for
displaying additional product for use by the Vendor only.
B. A Vendor having Primary or Shared Permits for two (2) adjacent Market spaces may
use one of the spaces located behind either such market space for either parking a
vehicle or for displaying additional product for use by the Vendor only. The
remaining space is to remain vacant and unobstructed so that it may be used by the
public, subject to any parking restrictions or signs applicable to such space, unless
otherwise designated for Vendor use in accordaricewith Section VI (E) below.
C. A Vendor having Primary or Shared Permits for three (3) adjacent Market spaces
may use two of such spaces located behind the Vendor's licensed or permitted
Market spaces for either parking one or two vehicles or for displaying additional
product or a combination thereof for use by the Vendor only. The remaining space
is to remain vacant arid unobstructed so that it may be used by the public, subject
to any parking restrictions or signs applicable to such space, unless otherwise
designated for Vendor use in accordanc~ with Section VI (E) below.
D. A Vendor having a Daily Permit is subject to the same conditions for using
parking spaces as a Primary and Shared permit holder.
E. A Vendor may request the Market Manager for permission to exceed the
restrictions on parking contained herein only for special occasions. The request
must be made in writing and it must state the reason for the request and the date
during which an additional parking space is needed.
F. The Market Manager may designate such parking spaces as may be required for
use by the public as loading zones.
G. Employees of the Vendor are not allowed to use the parking space. For purposes of
this Section VI, a parking space is defined as the marked space on the road surface
directly behind a licensed or permitted market space.
H. Every Vendor occupying or using a parking space must have and display a parking
permit on the dashboard or other prominent place within the cab of the vehicle in
such parking space or, if the parking space is used for display purposes, have the
parking permit available for inspection. All parking permits are to be signed by the
Market Manager authorizing use of such space(s).
VII. FEES
Fees to be paid for spaces are in Appendix (B) attached hereto. Rental fees are payable in
full by the designated due date. A 10 day grace period will be strictly enforced. Rental
fees may be mailed to Downtown Roanoke Inc., 213 Market Street, Roanoke, Virginia
24011. Any fee changes must be approved by the DR! Board of Directors and City
Council.
VIII. HEALTH, SANITATION, AND SAFETY
A. The. City of Roanoke will provide and empty all public litter containers in the
Market.
B. Vendors are responsible for the collection and proper disposal of all refuse,
grease, and trash generated from their spaces.
C. Vendors are responsible to see that their 'areas are left clean and orderly when they
leave the Market for the day and must assure that the awnings are rolled up. Failure
to comply with this section will result in a $25.00 fine, to be collected by the Market
Manager/Clerk. A second failure to comply with t4is section or the failure to pay the
fee or cost may result in a termination of the license or permit to use the space. All
monies collected under this section shall be deposited in the Market promotional
fund, except for any actual cost of cleanup, which shall go to pay such costs.
D. Downtown Roanoke, Inc. and the City of Roanoke are not responsible for
damage to or loss of any personal or other items in any ofthe spaces.
E. Children under 14 years of age brought to the Market by Vendors must be
kept within the Vendor's Market space and be under the supervision 0 f a
designated adult.
F. The Market Manager and/or Market Clerk will visit all new vendors'
production sites; first visits will be announced and arranged with the vendor
at least one week in advance. Additional visits prompted by the need to
verify status may be impromptu and unannounced. Failure to comply will
result in termination of contract.
G. Vendors and their representatives agree to protect and hold Downtown
Roanoke, Inc. and the City of Roanoke, their employees, agents, and .
representatives harmless and to indemnify such entities from any and all
claims, demands, suits, actions, judgments, and recoveries, for or on account of
any damage, theft, or injury (including death) to property or person occurring
as a result of Vendor's use of Market space for which Vendor holds a license
or permit, including loss or injury resulting to Vendor from any cause
whatsoever, including but not limited to electrical or equipment failure.
IX. STRUCTURAL
A. Vendors must provide their own equipment and any additional materials for
display of items. Vendors may not use nails or other set up materials which
permanently damage the space.
B. No signs or advertisements may be attached to buildings or tables by staples,
screws, nails, etc. Any sign that a Vendor wishes to use in his or her Market
space must be approved by the Market Manager. Market Manager has the sole
discretion to disapprove any sign or signage considered by the Market Manager
to be inappropriate.
C. No signs of an advertising nature and designed to attract attention for support
of commercial activities which promote a product, commodity, service, or
entertainment which is not available for sale at such Market space are allowed
on the Market without the approval of the Market Manager. No other signs
shall be allowed on the Market unless allowed by the Market Manager or by
law. The Market Area is designated as an H-1 District and any permanent or
semi-permanent signage must be approved by the Roanoke Architectural
Review Board.
D. Any needed repairs, hazardous conditions, or problems rendering the Market
space unusable for the purpose for which it was designed shall be immediately
reported in writing to the Market Manager or Downtown Roanoke, Inc. (at 540-
342-2028).
x. GENERAL INFORMATION
A. The Historic Roanoke City Market promotes a family atmosphere. Vendors shall
conduct themselves at all times in a courteous and professional manner. Proper dress is
required of all Vendors. Rude, abusive, or other disruptive or offensive conduct is not
permitted. Profanity or otherwise offensive language, including gestures, is strictly
prohibited.
B. Drinking alcohol while vending or appearing, in the opmlOn of the Market
Manager/Market Clerk, to be intoxicated while vending will result in immediate
loss of selling privileges for the remainder of the selling day with no refund.
Vendors violating this regulation will also receive a verbal or written warning (as
provided in section C).
C. All grievances directed at the Market Manager/Market Clerk or the City's management
agent must be made in writing (including electronically) or verbally at a scheduled
conference. Public harassment of any staff of the City's management contractor
(including the Market Manager/Market Clerk) will not be tolerated and will result in
loss of selling privileges for the remainder of the selling day with no refund. Vendors
violating this regulation will also receive a verbal or written warning (as provided in
section C).
B. No person shall make a public outcry, engage in "hawking," play any musical
instrument (except for Vendors who are demonstrating a musical item that they
have crafted), or give other entertainment while selling on the Market, whether for
personal pleasure or for public enjoyment.
C. Vendors who violate any ofthe regulations contained in this Market Handbook will
/
be given a verbal warning. A second violation for the same, or for a different
violation, will result in a written warning. A third violation will result in the
termination ofthe license or permit without refund of any monies paid therefore.
D. Any unresolved disputes with the Market Manager are to be resolved according to
the appeals process as outlined in Section V (G) of this Handbook.
E. If you need further information or have any questions, you may contact the Market
Manager at 540-342-2028. The Historic Roanoke City Market is owned and
maintained by the City of Roanoke. The City of Roanoke has entered into a contract
with Downtown Roanoke, Inc. (DR!) to manage the Historic Roanoke City Market.
The daily operation ofthe Market is supervised by DR! through a Market Clerk
and/or Market Manager. Please advise the Market Manager or Clerk, DR!, or
members of the Market Rules Committee of any suggestions you might have
regarding the Historic Roanoke City Market. For any additional information,
suggestions, comments, or questions, please call or write: Market Manager,
Downtown Roanoke, Inc., 213 Market Street, Roanoke, Virginia 24011, Phone 540-
342-2028, Fax 540-344-1452.
By the authority granted to me by City of Roanoke Code Section 24-77, I hereby
approve and adopt these Rules and Regulations (June 7,2006, Revision) for the
operation and use of market spaces on the Historic Roanoke City Market, which
shall be effective July 1, 2006. As ofthe effective date, this Market Handbook
replaces the prior Market Handbook.
This _ day of
,2010.
Christopher P. Morrill
City Manager
City of Roanoke
APPENDIX A
Standards of Quality for Artisans
The Artisan Advisory Committee assists the Market Manager in the process ofreview of
Artisans for the Historic Roanoke City Market, as outlined in Section II (C) ofthe Market
Handbook. The following are general guidelines to be followed when considering submission
and/or approval of any craft for review.
An Artisan's craftsmanship should be reflective ofthe Artisan's considerable skill, time, and
effort to produce a high quality, finished product. Each item should be original and unique, but may
be assembled from patterns created by the Artisan. Assembly of a <:;opyrighted item is not allowed
unless the Artisan is the holder of the copyright. Assembly from kits is not acceptable nor is it
acceptable to add to or improve pre-manufactured items.
The design of the item should reflect shape, form, color, and texture. The materials should be of
high quality, at least 80% of which should be from natural or collected materials. Ofthe total value
of the item, at least 75% must be attributable to the Artisan's handiwork. Additionally, products
must exhibit legitimate craftsmanship and support the mission of the Market to enhance the
community.
Items to be sold on the market by an Artisan may not include kits, cut bottles, unfmished
work, bread dough sculptures, tie-dyed or screen printed garments, tee-shirts, ball caps, plastic
items, acrylic items, or silk or artificial flowers.
In addition to the foregoing, the following standards shall be observed by the Artisan:
Jewelry: All jewelry offered for sale must be hand made by the Artisan. Jewelry must be
assembled from quality components as detennined by the Artisan Advisory Committee with final
discretion of the Market Manager. Assembly from kits or pre-strung beads or other factory work
is not acceptable. Gold or silver chains will be allowed only as a minor part ofthe total work (i.e.,
a support of a piece that the Artisan has created and made.)
Pottery: All pottery shall be hand-built or wheel-thrown by the Artisan, kiln-fired or other
heat process by the Artisan, and finished by the Artisan.
Wooden items: All wooden items shall be designed and/or interpreted by the Artisan. The
Artisan shall craft all items, finish all items (including sanding, oiling, varnishing, or other finishing
process), and assemble all such items.
Clothing and Accessories: An Artisan may offer clothing or accessories for sale on the
market, but such clothing or accessories must be designed, or interpreted by, and sewn, knitted, or
woven by the Artisan personally. Clothing and accessories, including items woven and knitted,
made from commercially available patterns is acceptable only if the item is reflective of the
Artisan's considerable time, skill, and effort. Pre-made fabric may be hand-dyed or decorated by
the Artisan, as in Batik or painting, but tie-dyed and screen-printed items are not acceptable.
Photography: An Artisan may offer original and reproduced photographs for sale on the
Market. All such photographs and reproductions shall have been created by the Artisan. While it is
desirable that the Artisan signs all photographs and reproductions, that is not a requirement.
However, on the back of each reproduction the Artisan shall affix a label that either specifies that
the item is an original or, if a reproduction, shall specify the method of reproduction.
Stained Glass and Mosaic: All stained glass and mosaics shall be the original design of the
Artisan and shall be assembled by the Artisan from component parts and pieces that the Artisan has
personally cut or gathered.
Paintings and Sculptures: All paintings and sculptures shall be the original work ofthe
Artisan and reflective of significant energy and time on the piece and may be created with any
medium. Paintings shall be upon canvas, wood, or any other solid. The Artisan shall control
reproduction and shall indicate the number of reproductions created from an original. Sculptures
must each be an original and may be from any material except bread dough.
Wreaths: Wreaths shall be the original design and work of the Artisan and shall not
incorporate artificial elements except ribbons or bows.
Metalwork: All metalwork, including sculpture, boxes, and candleholders must be
totally designed by, assembled by, and fmished by the Artisan.
Miscellaneous Arts and Crafts: Creativity cannot be limited or controlled by rules and
regulations. Therefore, an Artisan may present a new idea, a new concept, or a new design not
covered by this Appendix. Each new artistic creation will be judged, initially, by the Market
Manager on its merits with due consideration being given to ensuring that the spirit and intent of
this Appendix is followed.
The Market Manager may submit any item or items to the Artisan Advisory Committee
for a recommendation. However, the final decision of whether an item or items meet the above
guidelines is within the discretion of the Market Manager.
Remainder of the page is intentionally left blank.
APPENDIX B
FEES for Use of Market Spaces
Effective July 1,2010.
The Market Manager (or Market Clerk) will be responsible for collecting the fees set forth below.
The amount in parentheses next to each fee amount represents the portion of such fee that is
hereby designated by the City Manager to be used for promotions of the Market.
DAILY PERMIT (excluding holiday greens):
Sunday through Thursday - $10.00 per space per day ($5.00 to promotions).
Friday and Saturday - $20.00 per space per day ($10.00 to promotions).
PRIMARY/SHARED PERMIT:
SIX MONTH PERMIT: Six month permits at $45.00 per space per month ($12.00 to
promotions per month).
MARKET SQUARE PERMIT: Monthly permits (six month minimum) at
$35.00/~pace/month ($9.00 to promotions per month) only in parking spact:s
designated as vendor spaces in East & West Market Square.
SATURDAY ONLY PERMIT: Six month minimum at $55.00 per space per month
($20.00 to promotions per month).
HOLIDAY SEASON PERMIT: (November 1 through December 31). Two month
minimum for holiday greens at $135.00 per space per month. ($34 to promotions per
month).
SPREADING FEE: $5.00 per space per day. ($5.00 to promotions).
CLEANUP FEE: $25.00 fine with all monies collected deposited into the general
market fund
Remainder ofthe page is intentionally left blank
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"
~/~No.3
vIsion
2001
2020
/
Vision 2001-2020
Implementation Report - 2009
Department o.f Planning Building & Development
Key to. Abbreviations:
CVB
DOT
DRI
ENG
HD
HRCC
MPO
OEM
P&R
Convention & Visitors Bureau
Department of Technology
Downtown Roanoke, Inc.
Engineering Division
Health Department
Hotel Roanoke and Conference
Center
Metropolitan Planning
Organization
Office of Environmental
Management
Parks & Recreation
PBD:
PO
PW
RCC
RRHA
TO
USACE
VDEQ
WVWA
Planning Building Development &
Neighborhood Services
Police Department
Public Works
Roanoke Civic Center
Roanoke Redevelopment &
Housing Authority
Transportation Division
U.S. Army Corps of Engineers
Virginia Department of
Environmental Quality
Western Virginia Water Authority
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TABLE OF CONTENTS
EXECUTIVE SUM MARY... .... ...... ...... ....... .... ................... .......... .......... 1
ACTION 1M PLEM ENTATION.............................................................. 2
Housing and Neigh borhoods.................... ..... ..... ........ ..... .... ......... ........... 4
c
Environmental, Cultural and Historic Resources .................................... 1 5
Econom ic Development............................... .............................. ............ 27 .
I nfrastructure: Transportation, Tech nology, Uti I ities. ....................... ...... 38
Public Services: Police, Fire/EMS,
Solid Waste Management, Code Enforcement.............................. 44
People: Education & Lifelong Learning,
Health & Human Services, Libraries.............................................. 49
Vision Implementation Report 2009
Table of Contents
Page ii
EXECUTIVE SUMMARY
The City of Roanoke's Comprehensive Plan, Vision 2001 - 2020, provides goals
for development of the City over a 20 year period beginning in 2001. To meet
these goals, the plan establishes a series of strategic initiatives and specific
action items. The plan also defines specific steps and follow-up activities to be
taken to track implementation of. the plan. This implementation report
, presents the progress. towards implementation of these action items.
AVISION OF THE FUTURE
"In the year 2020, Roanoke is a growing, dynamic, and sustainable city that is focused
on the future with a strong, diverse economy and a balanced and growing population
that values and enjoys a high quality of life in a safe and attractive environment.
Working together, the City and region boast a steady growth in jobs and residents,
higher school scores, improved government services, and a broader range of
recreational and entertainment activities. Through regional cooperation, the mountain
views and ridgetops are protected and are easily accessed by a network of green ways
that link downtown, neighborhoods, and regional parks and parkways.
Roanoke's sustainability is measured not only by the health of its economy but also by
its quality of life. Economic prosperity can be continued and enhanced by supporting
our cultural and entertainment amenities, education, and other services. Protecting our
natural environment, supporting a wide 'range of cultural and entertainment amenities,
maintaining a first-class educational system, and providing ongoing educational
opportunities will be the building blocks for attracting new residents and businesses."
The plan establishes a series of speCific visions for the year 2020 to accomplish
this overall goal:
Housing and Neighborhoods - Roanoke's neighborhoods are vibrant places for
people of all ages, lifestyles, and income to live, work, and play.
Environmental and Cultural Resources - Roanoke successfully markets itself and
the region to residents and visitors as both an outdoors and an indoors
destination - combining outstanding cultural and eco-tourism in one
community.
Economic Development - Roanoke is the strong center of a strong region,
boasting a creative; diverse, sustainable economy.
Transportation and Infrastructure - In 2020, Roanoke's transportation system is
an integrated multi-modal, user-friendly network'of well-designed streets that
support auto, transit, pedestrian, and bicycle traffic.
Public Safety and Services - The City delivers high-quality, effective services to
maintain and enhance the City's safety, appearance, and environment.
. Vision Implementation Report 2009
Executive Summary
Page 1 of 45
People and Human Development - In 2020, all citizens have access to a first-
rate educational system linked to skills-based training programs and to state-of-
the-art health care to enhance and support a healthy and productive life.
City Design - Finally, a unifying theme to implement Roanoke's vision of a
sustainable and livable'city is that of city design - increasing the beauty of
Roanoke's gateways and streetscapes, neighborhood and housing
developments, village commercial centers, and new economic development and
institutional growth.
ANNUAL REPORT - STATUS OF ACTION ITEMS
Vision 2001-2020 contains strategic Initiatives, key concepts of the plan, with a
"theme of new approaches to ensure that Roanoke is a beautiful, vibrant and
livable place that will attract new businesses and residents to an economically
and environmentally healthy community." These initiatives are refined into
broad policies that are used by the City in establishing budget priorities,
making land use decisions, identifying new programs or modifying current
programs, etc. The policies in Vision 2001 - 2020 are implemented through
1 57 specific actions to realize the vision statement for the city. These actions
are spread across six of the seven category areas of the vision statement (City
Design elements are spread throughout the other six categories).
Key activities for 2009 in advancing the goals of the comprehensive plan
incrude the following:
· Implementation of an inter-departmental Street Design Team that meets
regularly to review transportation projects relative to the City's Complete
Streets Policy (Complete Streets Policy/Street Design Guidelines
recognized by the American Planning Association, American Association
of Retired Persons, National Complete Streets Coalition).
· Reduction in crime rates by 20% over a five year period through use of
geographic policing, and implementation of new technologies and
investigative techniques.
· Continuation of the Roanoke River Flood Reduction and Greenway
projects using stimulus funds and public/private partnerships, including
the development of Vic Thomas Park and working to close the greenway
gap at Roanoke Memorial Hospital. Plans are underway to extend the
greenway west to Bridge Street and to connect the Roanoke River and
Tinker Creek greenways.
. Opening of additions to the Jackson Park and Gainsboro libraries.
. Encouraging reuse of underused industrial sites with the creation and
mapping of a new zoning district (Urban Flex) and applications from third
parties for funding through the City's EPA Brownfield Revolving Loan
Fund grant.
. Opening of the Williamson Road fire station as the City's first LEED
certified building.
Vision Implementation Report 2009
Executive Summary
Page 2 of 45
· Continued adaptive reuse of historic buildings (e.g., Cotton Mill, Lawson
Building, smaller properties long Campbell Ave., etc.) and market rate
residential development on former City properties.
· Continued advancement of sustainability initiatives; City was awarded
first place in VML's Go Green Virginia initiative. .
· Interim renovations to City Market Building performed with design for
full-scale renovations moving forward. Other projects proposed for the
Market Area, including Center in the Square; will build on the success of
Market Square.
.. Recognizing the housing stock of the City, the Residential Pattern Book
was adopted by the Planning Commission as a tool to encourage
awareness in development patterns in the City and provide a design aid
to citizens and contractors who want to maintain and expand their older
homes. The Pattern Book received an award from the Virginia Chapter of
the American Planning Association.
In all, 93 actions have been completed (59%) while another 55 (36%) involve
J
ongoing.
Housing and Neighborhoods
Environmental and Cultural
Resources
Economic Development
Transportation and
I nfrastructu re
Public Safety and Services
People and Human
Development
City Design
31 27 4
30 20 9
38 22 14
24 15 8
17 7 9
17 2 12
City design guidelines incorporated directly in Vision 2001 -
2020 or in actions in the above categories
Total
157
93
56
The following tables summarize specific activity taken or underway on each
action from Vision 2001-2020. Activity that is shown underlined or in blue text
represents new activity or change in status for 2009.
Vision Implementation Report 2009
Executive Summary
Page 3 of 45
Village Centers I
NH A 1. Revise zoning ordinance PBD The 2005 zoning ordinance's Neighborhood. Complete
to encourage the development of Commercial district addresses these issues
higher-density, mixed-use village (2005).
centers and strengthen site
development, landscaping, and
signage requirements in village ,
centers.
NH A2. Identify and map existing PBD Centers are identified in neighborhood plans Complete
and potential village center and are mapped accordingly on the zoning map
locations. (2005).
NH A3. Rezone existing and PBD The zoning map designates village centers with Complete
potential village center locations to Neighborhood Commercial districts (2005).
encourage and accommodate Higher density residential is generally mapped
higher-density development and a at the edges of village centers.
mixture of uses.
NH A4. Develop a strategy for PBD Neighborhood plans recommend general Complete ~
improving existing village centers, DOT, improvement strategies and identify locations Ongoing
redeveloping underutilized Neighborhood for new centers.
centers, and creating new centers groups
in key locations through the Fayade grant projects completed in village
neighborhood planning process. centers within Southeast By Design project
area. Grandin Village (2005) and Crystal Spring
streetscape (2008) improvements are complete.
Street design guidelines, which include a Village I
Center component, have been completed i
(2007). More emphasis on village center
master planning can begin when all
neighborhood plans are updated and are under
review as part of the City's complete streets
program.
Some neighborhood organizations are utilizing
the Neighborhood Development Grant Program
to make improvements. I
Vision Implementation Report 2007
Action Implementation
Page 4 of S3
I
I
NH A5. Consider ND, PBD The zoning ordinance contains standards for Complete
Neighborhood Design District, the Neighborhood Commercial district (2005)
overlay zoning for qualifying which encourage betterinfill design in terms of
centers in Rehabilitation and building form, placement, and site development.
Conservation Areas to encourage
compatible design of development The zoning map expanded the ND District to
in village centers. village centers in 15 neighborhoods (2005).
The NDD standards apply only to new
residential dwellings, but could expand to
commercial structures in the future.
Residential Pattern Book (2009) and pendinQ
plans library provide an additional desiqn aid for
home owners and contractors.
NH A6. Develop interdepartmental NS . Southeast by Design (complete) Ongoing
and agency approaches to target PW (TD) . Grandin Village/Memorial Ave. (Grandin
public improvements in village PBD complete, planning remaining section of
centers. Memorial)
. Williamson Road streetscape improvements
(complete). Future commercial node
improvements under consideration by
WRABA.
. Main Street/Wasena streetscape (stamped
crosswalks and street trees complete)
. Crystal Spring (complete)
. 13th Street and Patterson Avenue corridors
(part of targeted CDBG implementation for
Hurt Park neighborhood/NRSA)
. Riverland-Walnut Hill Neighborhood
Organization used NH development grant to
improve village center with landscaping
. CDBG infrastructure funds for Hurt Park ( 13th
St. infill of curb. qutter. sidewalk. etc. between
Patterson and Rorer).
. Evaluating future opportunities/projects.
NH A7. Locate City services in City Agencies Preston Park recreation center has been Ongoing
village centers, where feasible. converted into a Youth Center which is heavily
used.
Fire/EMS plan recommended that the fire
station consolidating stations 5 & 9 in the
Melrose/Orange Avenue area contain multiple
City services which will include a multipurpose
room that could be used for neighborhood
meetings.
Vision Implementation Report 2007
Action Implementation
Page 5 of 53
Neighborhood Plans
NH A8: Develop and adopt four to PBD 26 plans covering 49 neighborhoods/areas Complete
six neighborhood plans annually. completed & adopted. Update of older plans
adopted prior to Vision 2001-2020 are complete
with the adoption of the South Roanoke plan
update in February 2008. Update process to
keep plans current is underway.
NH A9. Address the following in PBD Neighborhood plans address these specific Complete
neighborhood plans: land use, elements.
transportation, public facilities and
services, greenways, utilities, and
economic development.
NH A10. Develop indicators for PBD, Neighborhood health is evaluated through Complete
neighborhood health and DOT development of a profile at the beginning of the (Onqoinq
sustainability. neighborhood planning process. Virginia Tech development
planning studio project developed a formal set of indicators
of comparative neighborhood indicators using usinq "real-
2000 census data (2003). The indicators have time" data)
been refined and posted on-line (2009). A
process to develop "real-time" indicators based
on real estate, buildinq permit and other data is
underway.
NH A 11. Involve neighborhood PBD, Residents and business owners involved in Complete
organizations, civic groups, and Neighbor- planning process through workshops and other and ongoing
businesses in the development . hood Orgs, venues for involvement. Where appropriate,
and implementation of DRI neighborhood and/or business organizations
neighborhood plans. are noted as having leadership roles.
The PBD Leadership College provides
resources for citizens to become involved with
community leadership and interaction with City
staff.
Implementation of the Hurt Park NRSA. a
tarqeted investment of HUD funds and
revitalization activities. relies on involvement of
the neiqhborhood orqanization. businesses and
partnerships with non-profit qroups workinq in
the neiqhborhood.
Vision Implementation Report 2007
Action Implementation
Page 6 of 53
Marketing Programs
NH A12. Inventory and increase PBD . Strategic Housing Plan completed and Complete
marketing of existing housing adopted as a component of Vision 2001-2020 with ongoing
programs and incentives that (2006). follow up
encourage new residential . Created Guide to Housing Programs for
development. distribution to public
.CDBG and General Funds continue for Down
Payment Assistance (formerly Mortgage
Assistance Program) for new City homebuyers
with marketing to banks, service agencies and
Realtors
. Marketing rehabilitation tax abatement and
infill tax abatement programs
. Enerqv Efficient Home Rehabilitation Proqram
(2009) encouraqes reinvestment in existinq
housinq stock I
NH A13. Develop housing PBD . Strategic Housing Plan completed and Complete
marketing strategy to identify new adopted as a component of Vision 2001-2020 with ongoing
programs and incentives. : (2006). follow up
. Created new Market Rate housing programs
(Mortgage Assistance and Rehab) with roll-out
comolete.
. Meet monthly with Roanoke Regional Housing
Network to share information on City
programs.
· Developing specific marketing activities to
advance Strategic Housing Plan
implementation.
Vision Implementation Report 2007
Action Implementation
Page 7 of 53
Neighborhood Appearance
NH A14. Increase infrastructure City Manager/ Streetscape/traffic calming budget line item Complete
funding to improve and enhance City Council established. Funds identified for several with ongoing
existing neighborhood streets and PW projects from multiple sources, including COBG follow up
streetscapes; explore alternative P&R (Bullitt/Jamison Corridor) and General Fund
funding sources such as grants PBO (Williamson Road, Grandin/Memorial and
and private contributions. City Schools Crystal Spring Streetscape projects).
Improvements to Huff Lane have been
completed. Improvements completed on
Wasena Bridge including bicycle lanes. .
Earmarked tax revenue for curb & sidewalk
construction expired in 2008 with revised
fundinq approved by Council in 2009.
"Neighborhood Infrastructure Improvements"
included in 2005 CIP. COBG funding used to
place 55 new litter receptacles in high traffic
pedestrian areas and park properties in 2005.
COBG funds used for improvements in target
areas including:
· $350,000 in of Gainsboro.
· $1 ,000,000 ,for improvements in Hurt Park to
support RRHA Salem Avenue multi-family
housing development.
. $350.000 COBG beinq used for infrastructure
improvements in other areas of Hurt Park
. $500. 675 in COBG-R (ARRA/ Stimulus) funds
beinq used for infrastructure improvements at
more than a dozen low/mod-income areas of
the City.
Safe Routes to School program will provide'bike
and pedestrian accommodation near
elementary and middle schools (Addison,
Breckinridge are in pilot program in 2006).
Additional $472.688 awarded to support
Williamson Road Area School Travel Plan
implementation (2009). Additional grant
applications to follow based on projects from
NH plans or input from schools.
Yision Implementation Report 2007
Action Implementation
Page 8 of 53
NH A 15. Strengthen neighborhood PBO Ongoing programs through PBO Ongoing
organization~ and civic groups to Libraries & RNA such as Leadership College and
develop neighborhood pride. DOT Welcome Roanoke. PBOIDOThave created a
P&R website for each organization containing
neighborhood-specific information accessed
through the City's website and Community Web
Portal. Neighborhood development grants are
available annually to help build capacity of
neighborhood organizations.
Ongoing promotion and marketing of
Neighborhood Organization events during
neighborhood month, National Night Out and
others taking place through the year.
PBO and MAAC participated in Multicultural
Initiative to engage diverse cultural groups to
increase involvementwith City boards and
community groups. Leadership College
provides forum for increased citizen
participation in community leadership and
coordination with City staff.
Neighborhood Assistance Centers, a joint
project of PBO and Libraries, are being
developed in the Gainsboro and Melrose
Branch Libraries to provide neighborhood
organizations and residents with information on
civic organizational development and
community involvement.
Involvement of HPNA in Hurt Park Revitalization
activities is increasing turn-out of residents and
City staff at meetings, and engagement of
residents in the affairs of the neighborhood, as
seen, for example, at May 2008 kick-off event.
Second Renovate Roanoke event held October
10 & 11, 2008, by City staff and volunteers to
advocate and provide tools for residents to
maintain and improve their homes.
Lakewood Park master planninQ underway via
ioint proiect with P&R. RaleiQh Court Civic
LeaQue and the EnQineerinQ and Landscape
Architecture proQramsat VirQinia Tech.
Vision Implementation Report 2007
Action Implementation
Page 9 of 53
NH A16. Adopt design and PSD Complete Streets policy adopted by City Complete
performance standards for PW Council recognizing the City's Street Design
neighborhood streets, sidewalks, TD Manual and need for bicycle, pedestrian and
and tree canopies. ENG transit user accommodations on City streets
P&R (2008). Revisions to Street Desiqn Guidelines
under consideration based on two years of
implementation.
2005 zoning ordinance includes enhanced
landscaping/tree canopy standards.
NH A17. Identify gateways, key PW Neighborhood and area plans provide guidance Complete I
intersections, and major corridors TD on priorities for gateway and streetscape with'ongoing
for physical improvement that P&R enhancements. Street design ,team identifying review and
promotes neighborhood identity PSD priority projects as part of implementation of the follow up
and pride. Street Design Guidelines. Specific projects are
addressed as opportunities and interests arise.
P&R expanded hanging basket program and
improved landscaping at several prominent
. locations across the City. Expanded holiday
lighting and landscaping at Mountain View
Recreation Center.
New welcome signs have been installed at 14 complete
arterial gateways to the City using the Roanoke
brand logo and color scheme.
Downtown Neighborhood
NH A18. Revise zoning ordinance PSD 2005 zoning ordinance includes live/work units Complete
and review the application of the as a specific land use category in all
building code to permit commercial districts and provides standards for
development of live/work space. application.
NH A19. Develop economic PSD Survey and nomination for state and national Complete
incentives and review the ED registers (Historic designations make significant
application of building code tax credit incentives for rehab available):
regulations in the downtown to · Downtown (completed)
encourage residential . Gainsboro (completed)
development. . Salem Ave. (completed)
2005 zoning ordinance added first floor Complete
residential as a permitted use in Downtown
district.
Extended on-street parking is available for Complete
downtown residents. New parking garages
support residential and commercial
development in downtown.
. Campbell Ave. - complete Complete I
. Luck & 5th St. - Advertising for developer -2012
Vision Implementation Report 2007 Page 1 Oof 53
Action Implementation
NH A20. Inventory and market PBD . Strategic Housing Plan identifies key housing Complete
vacant lots and underutilized sites opportunities on downtown edges (2006). with ongoing
for higher-density, mixed-use . Outlook Roanoke Update identifies key review
development. development sites. SJRA plan calls for
adaptive reuse of sites in The Crossing District
for mixed-use development.
. Contacted owners of vacant/derelict structures
for their permission to list property in Vacant
Housing Catalog (only received permission
from 10 owners)
. Hosted several developers interested in mixed
use developments.
. EvaluatinQ property reuse strateQies as part of
HUD consolidated plan update process and
PBD housinQ/brownfield proqrams.
. lnventorvinq specific corridors through the
City's Brownfield Proqram.
Housing Strategy
NH A21. Complete a housing PBD 21st Century Challenge surveyed conditions in Complete
survey that defines and maps core neighborhoods (2005). Strategic Housing with ongoing
sustainability indicators on a Plan assesses market factors (2006); housing follow up
citywide basis. conditions are inspected and surveyed by Code
Enforcement staff and are evaluated in
neighborhood plans; Neighborhood Indicators
Project will contain considerable data on
housing that will be tracked annually (see NH
A10).
Intern surveyed conditions in conservation and
rehabilitation districts as an update to 21st
Century Challenge.
NH A22. Develop a housing plan PBD Strategic Housing Plan adopted (2006). C2C Complete
that includes guidelines for Reg Housing Housing Design Competition with one project
housing choice, sustainability, and Network. 'completed in 2007. RVARC preparinq a
social and economic diversity. regional housinq plan (2009 - 2010) with input
from PBD staff. .
Vision Implementation Report 2007
Action Implementation
Page 11 of 53
NH A23. Develop criteria for PBD Neighborhood Design District (NDD) Complete
evaluating new residential implemented with additional guidelines for
development proposals to ensure quality and character of new housing in
compatibility with surrounding neighborhood plans.
neighborhoods and support of the
City's goals of a balanced, Residential Pattern Book provides a auide for Complete
sustainable housing supply. residential desian (2009) with accompanvina and onaoina
plans library (2010) and neiahborhood outreach.
C2C Housing Design Competition - one project Complete
constructed.
Madison Field development proceeding using 2007 and
Earth Craft construction methods on property ongoing
purchased from City.
NH A24. Strengthen enforcement PBD City Council adopted code amendment to Complete I
of building maintenance codes, strengthen RIP ordinance (2005). with ongoililg
revise Rental Inspection Program review
to include periodic inspections as
permitted by law, and develop a
strategy to increase geographic
coverage of Rental Inspection
Program.
NH A25. Aggressively market the Real Estate City Council evaluated program components Complete I
Real Estate Tax Abatement Valuation, and adopted refinements/improvements to the with ongoing
program to encourage PBD, programs (2005). Real Estate Valuation review I
rehabilitation of older homes. ED developed brochure to market the revised
program; PBD and ED also market programs.
10 applicants covering 19 parcels currently in I
agricultural land use program. i
I
NH A26. Consider demolition of PBD Ongoing program identities structures and Complete .J
derelict or neglected structures, orders owner to demolish where appropriate. with ongoing
outside of historic districts, when Demolition in historic districts is pursued only as I
. program us1e
rehabilitation is not economically a last resort when the threat to public safety is I
feasible, plans for appropriate imminent. Neighborhood organizations I
I
redevelopment are approved, and encompassing historic districts are notified prior I
I
redevelopment furthers the to demolition of structures. I
I
neighborhood goals for a I
balanced, sustainable housing 16 derelict structures acauired bv RRHA with I
I
supply. CDBG funds. includina 13 in Hurt Park as part I
I
of revitalization: 6 could not be saved and have I
been demolished. The properties are beina
developed bv Habitat and TAP for sale to
homebuvers as part of the revitalization.
Vision Implementation Report 2007 Page 1 2 ( if 53
Action Implementation
NH A27. Identify and assemble PBD, Opportunities for new housing identified in Ongoing
vacant or underutilized land for the ED, neighborhood plans.
development of housing clusters. RRHA,
Consider using public or BRHDC Southeast by Design, Gainsboro's Project Gold, Complete
community development current Hurt Park CDBG focus area and (Hurt Park
corporations to assemble property Gilmer's Park Street Square projects are 2009 - 2011)
for housing development. implementing this approach.
Colonial Green (6 crescent homes, 4 single- 2010
family,.ll! town homes complete) and Madison
Field (1 single-family complete) under
development on former City property.
Countryside Golf Course purchased - will 2008
remain as golf course for the foreseeable future.
Rehabilitation of 400 block Day Avenue (Miller's 2011
Hill) continuinq with sale of remaininq houses to
third-p.artv developers.
Review City property inventory for other Ongoing
development opportunities
NH A28. Revise zoning ordinance PBD 2005 zoning ordinance and map implemented Complete
to permit higher-density residential this action, especially with expanded options in
and mixed-use development for the MXPUD district. Future Land Use Plans
housing clusters. Where contained in neighborhood plans indicate
appropriate, rezone identified appropriate areas for mixed-density and/or
areas for development of housing mixed-use development.
clusters.
NH A29. Revise zoning ordinance PBD Neighborhood Design District (NDD) was Complete
to encourage quality infill . implemented in Melrose-Rugby November
development that reflects the 2002. The 2005 zoning map expanded the
character of the neighborhood district to 14 additional neighborhoods.
including infill development
standards.
Affordable Housing
NH A30. Develop a plan for the Social The taskforce on homelessness has been Complete
location of shelters, transitional Services, reorganized as the Roanoke Valley Alleghany (planning
living facilities, and day facilities PBD Regional Advisory Council on Homelessness and
that provides appropriate services and is now under the administration of the organization)
in all areas of the City and the Regional Council. The 10 year plan to end
region, taking into account access homelessness is inclusive of other localities.
to public transportation and
proximity to other support
services.
Vision Implementation Report 2007
Action Implementation
Page 13 of S3
NH A31. Develop affordable PBD Strategic Housing Plan adopted (2006). Complete
housing plans including programs RRHA
that include a mix of housing types Neighborhood plans address housing mix and Complete
and opportunities for both rental recommend densities and housing types.
and homeownership as part of the
housing plan. Existing housing programs include the Complete
affordable and market rateDown Payment and ongoing
Assistance Program (DPA), American Dream
Down Payment Initiative. Finalized affordable
and market rate rehabilitation proqrams for the
conservation and rehab districts (encourage
mixed-income neighborhoods).
Working to create mixed income housing in Hurt Ongoing
Park. New housing development provides a
mix of housing types and opportunities for home ,
ownership.
Vision Implementation Report 2007
Action Implementation
Page 14 53
Parks and Recreation
EC A 1. Establish funding P&R $7 million in bond funding designated for Phase Complete
mechanisms to implement park Greenways II in FY 2005.. City Council committed $2 million (ongoing.
plans (Phase II & Phase III) and Commission over 10 years for greenway development. evaluation of
greenways plan in a timely beginning in FY 2003. additional
manner. sources)
The updated regional conceptual greenway plan
(adopted 2008) identifies broad funding
strategies for regional greenway system
including corporate programs.
Parks & Recreation Master Plan (adopted 2007)
identifies funding needs.
$1.575.000 in new federal fundinq was awarded
for the Roanoke River and Tinker Creek
Greenway proiect (2009).
EC A2. Encourage regional P&R P&R continues partnership with Roanoke Initial
cooperation to develop and Regional County and City of Salem to bring national coordination
manage parks and recreation governments softball tournaments and other activities to the Complete
facilities that serve multiple region. with ongoing
jurisdictions (e.g., large recreation . ASA national tournaments (2007, 2008) activity
centers and aquatic centers). . The BGUS Challenge (2006)
Conduct an assessment of the
parks and the recreational needs A regional Therapeutic Recreation Needs
of the region and consider the Assessment was completed (2006).
formation of a Regional Park
Authority. A multi-jurisdiction steering committee prepared Complete
an updated regional greenway concept plan
(2007). Newly adopted Parks & Recreation
master plan address regional cooperation
(2007).
Finalized feasibility analysis for a new
community recreation center.
EC A3. Consider establishing P&R Pricing policy established, review and make Complete
appropriate user fees for necessary revisions. Review
recreation facilities. (2009)
Vision Implementation Report 2007
Action Implementation
Page 1 5 of 53
Greenways
EC A4. Develop strategies that P&R, Current Roanoke River Flood Reduction Project Ongoing
encourage development of the Greenways includes a greenway to be built concurrently (2012)
Roanoke River Greenway for the Commission, with bench cuts and berms. Construction of trail
entire length of the Roanoke River ENG and parking from Water Pollution Control Plant
within the City limits. USACE through Wasena Park largely completed (2009).
Trail from Hamilton Terrace to Piedmont Street
is underway as a public-private partnership
(2010 completion).
EC A5. Establish weekend bus Valley Metro Not feasible at this time; will monitor demand. 10-15 years
service between downtown and
natural resource destinations such
as Explore Park, Carvins Cove,
and the Appalachian Trail.
EC A6. Increase funding to P&R, Regular funding limited to City CIP (City Council Complete
accelerate construction of the Greenways committed $2 million over 10 years for and onqoinq
greenway network. Commission, greenway development, beginning in FY 2003)
and any grant funding. Parks and Recreation
Master Plan identifies future CIP funding needs
and Regional Greenway Plan calls for
evaluating means for private
investments/funding.
ARRA funds ($1.575.000) awarded to complete
Roanoke River Greenwav throuqh the WVWA
wastewater treatment plant (WWTP) and to
construct a bridqe to connect the Tinker Creek
and Roanoke River qreenwavs at the WWTP.
CDBG infrastructure funds for Hurt Park ( 13th
St. will receive some infill of curb. qutter.
sidewalk work between Patterson and Rorer)
and possiblv for acquisition of property to assist
with Roanoke River Greenwav construction in
the Mountain View Neiqhborhood.
Partnership between City and Kiwanis Club
used to provide interpretive conservation
milepost siqns/kiosks and accompanvinq
/ bioloqv teachinq curriculum (2009).
EC A7. Promote trails on City- P&R, Through coordination with P&R's volunteer Ongoing
owned land, where feasible and Pathfinders network, park trails at Carvin's Cove, Mill Mtn.,
suitable. for & Fishburn Park are repaired/maintained, and
Greenways front-country natural trails developed where
appropriate.
Vision Implementation Report 2007
Action Implementation
Page 16 of 53
(
EC A8. Promote and increase P&R, Implemented during site-specific planning of Ongoing
access to trails and natural areas Greenways greenway facilities. Star Trail maps are
by providing parking, guide maps, Commission available on website and P&R has developed
and appropriate marking. Mill Mountain map and developing mapping for
downtown and interpretive signs/panels.
New qreenway wayfindinq siqnaqe has been
installed for the Murray Run Greenway. Future
wayfindinq for'the Lick Run & Mill Mountain
Greenways are forthcominq.
Views and Viewsheds
EC A9. Develop a viewshed Regional City approach is to purchase and preserve Complete
protection ordinance and seek Governments, mountainous areas rather than develop a
regional approaches. Western VA specific ordinance:
land Trust,
Friends of · City purchased a 52-acre parcel adjacent to Complete
BRP, Mill Mountain Parkway
NPS, · Adopted the Mill Mountain Management Plan Complete
PBD, . Developed management plan for Carvins Complete
Parks & Cove (200e) with supportinq conservation
Recreation easement and recreation plan completed in
2009.
Complete
2005 zoning ordinance created Recreation &
Open Space district and applies it to City-owned
properties
Ongoing
Regional approaches include last Chance
landscape designation along BRP - viewshed
restoration; conservation easements.
EC A 10. Encourage reduced light PBD 2005 zoning ordinance addresses light pollution Complete
pollution from development, to the fullest extent permitted by state enabling
particularly in residential legislation.
neighborhoods, by improving
development or ordinances. .
EC A 11. Adopt zoning regulations PBD City Council adopted a Telecommunication Complete
that address communication Facility Policy as a component of the
towers to minimize their visual comprehensive plan. 2005 zoning ordinance
impact. implements this policy.
Vision Implementation Report 2007
Action Implementation
Page 1 7 of 53
EC A 12. Protect Blue Ridge Regional Public and private efforts to preserve corridors: Complete
Parkway corridors adjacent to City Governments . Southern Hills Plan identifies permanent
limits through coordination with Western VA conservation areas near parkway.
adjacent localities and careful Land Trust . City-owned property (much of land adjacent to
planning. Friends of parkway) zoned Recreation & Open Space
BRP (2005)
NPS · Rockydale Quarries committed to a land
PBD preservation easement adjacent to the Mill
Mountain Parkway Spur (2004).
. City purchased a 52-acre parcel adjacent to
Mill Mountain Parkway.
NPS is currently updating General Management Ongoing
Plan and is in the draft plan staqe of the update
process. Roanoke Vallev is participatinq in the
75th anniversary of the Parkway in 2010.
Vision Implementation Report 2007
Action Implementation
Page J 8 of 53
Water Quality
.
EC A 13. Limit the amount of PBD, Zoning ordinance requires pervious paving Complete
impervious surfaces to reduce P&R, systems where maximum parking limit is
runoff. Regional exceeded, and establishes tree canopy
governments requirements for parking lots (2005). River &
( stormwater Creek Corridor overlay limits creation of
management impervious surfaces along stream banks (2005).
authority) (Trailhead parking in Wasena Park
demonstrates use of pervious pavement)
Planning staff actively encourages limits on Complete
impervious surfaces during rezoning process.
Stormwater management ordinance, adopted Complete
by City Council (effective January 1,2008),
requires runoff reductions for redevelopment
projects which decreases impervious surfaces.
Council authorized the initial activities to Ongoing
develop a stormwater manaqement utility and to
investiqate the fee structure required to pay for
needed stormwater infrastructure improvements
(fee and credits discouraqe excessive
impervious surfaces).
EC A 14. Plant natural vegetation, ENG, Roanoke River Flood Reduction Project bench Ongoing
preferably indigenous plant USACE, cuts will be restored with native grasses and ( Construction
species, on land adjacent to the P&R other plants indigenous to the Roanoke River underway)
Roanoke River. riparian banks. Planting of new trees is part of
the project and the project approach has been
modified to retain large trees along the water
edge in response to public comments.
River & Creek Corridor overlay district requires Complete
. a 50 feet riparian buffer along the Roanoke
River and its tributaries (2005).
Vision Implementation Report 2007
Action Implementation
. Page J 9 of 53
EC A 15. Ensure integrity of the OEM, Ongoing through VPDES p'ermit including Complete -
storm and waste water systems. WVWA, infiltration/inflow programs; utility line upgrades; Management
ENG Clean Valley Council program to stencil storm Plan
drain inlets; Approved VPDES Phase II
Stormwater Management Plan (Plan). Ongoing
Stormwater system mapping, street sweeping, implemen-
inspections of stormwater management tation
structures, and public awareness/participation
are all key aspects of the program.
Dry weather survey of Tinker Creek storm drain Complete
systems (2005) and Peters Creek and Ore
Branch in (2008), performed to.identify illicit
discharges and/or connections.
Implementation of new web-hosted database for Complete
trackinq and recordinq activities under the City's
VPDES Plan and new Illicit Discharqe Detection
and Notice of Violation protocols (2009).
EC A 16. Protect and stabilize ENG, City has an updated/approved VPDES Phase " Complete
creek banks by controlling storm OEM, Stormwater Management Plan to improve
water flow and preventing PBD stormwater quality (2009) and MS-4 storm
discharge through vegetative P&R drains have been mapped (2006). River &
buffers, bioengineering, and other Creek Corridor overlay requires vegetated
related methods. buffers (2005).
Storm water ordinance adopted in accordance Complete
with VPDES Plan (2007).
Creek stabilization project within Thrasher Park Complete
was completed in 2007.
Bank stabilization proiects on Tinker Creek 2009-2013
Greenway and at East Gate Park.
Vision Implementation Report 2007
Action Implementation
Page 20 of 53
EC A 17. Protect the shorelines of PBD, River & Creek Corridor overlay district (2005) Complete
the Roanoke River to enhance P&R, requires a 50' buffer from stream or river banks ..
their scenic quality and protect OEM, where vegetation must be preserved/replaced.
water quality through a river WVWA,
conservation overlay and other VDEQ P&R developing river maintenance program Ongoing
appropriate tools. with support from OEM-to unify current
education efforts already performed through
OEM, the WVWA, and P&R; organize improved
cleanup efforts within the banks of the City's
river and streams; and improve maintenance
levels on public property. P&R worked with
DEQ to install 20 pet waste stations in parks
along the Roanoke River and Murray Run and
is working with DEQ to install 20 more.
2 part-time Maintenance Technician I positions 2008
added to Parks operating budget to maintain
river free of debris, undesirable vegetation and
trash/litter.
New stormwater ordinance adopted in Complete
accordance with VPDES Plan (2007).
Vision Implementation Report 2007
Action Implementation
Page 21 of 53
Air Quality
EC A 18. Promote programs that OEM, Roanoke has entered into an Early Action Complete
raise awareness and reduce air Valley Metro, Compact (EAC) with surrounding localities and with ongoing
pollution through testing, Rideshare, the EPA (2003) to successfully reduce ozone review and
education, incentives, transit, and PBD, levels to meet 85 ppb standard (2007). follow up
other related policies. Regional Standard lowered to 75 ppb with unofficial
partners, levels from summer 2008 at 74 ppb (2008).
Fleet Mgmt
The City has also joined ICLEI-Local
Governments for Sustainability (2006) and
added a 10% reduction in tax rate for energy
efficient buildings to further reduce emissions
and energy use. Over 20 buildinqs have used
the tax incentive.
Smart Way bus service to Blacksburg reduces
individual commutes (over 3,000 passenger
trips per month).
Bike racks are placed at City parking decks.
Implemented preventative maintenance
programs in City facilities to decrease pollution.
City has several hybrid vehicles as part of the
City's fleet and is using bio-diesel fuel (started
2006). Two electric vehicles added to the fleet
and 2-minute idlinq policy for non-essential uses
for all vehicles instituted (2009).
Library special programs and books are now
linked in the library's database and are
\ searchable by clean and green, special clean
and green labels are added to these books.
EC A 19. Consider use of c1ean- OEM, Dual-fuel compatible vehicles are being Complete
burning fuels to enhance air Fleet Mgmt, purchased by Fleet Management as part of the with ongoing
quality. Regional vehicle replacement program and City is using review
partners biodiesel fuel. City has acquired several hybrid
vehicles. P&R is using and increasing use of
propane-fueled mowers.
Vision Implementation Report 2007
Action Implementation
Page 22 of 53
EC A20. Establish tree canopy P&R, . Urban Forestry Plan established a canopy goal Complete
goals that include standards for PBD of 40% by 2013; new zoning ordinance expands with ongoing
preservation and planting of native tree planting standards and establishes review
trees based on zoning district and minimum tree canopy requirements. Urban
density. Forestry planted 708 trees in FY04, 500 trees in
FY05 and 500 trees in FY06. Williamson Road
Area Plan identifies urban forestry opportunities.
Approximately 1 ;500 tree seedlings were
planted in Fishburn, Thrasher, and Fallon Parks
in 2006. Due to increases in costs, the number
of trees planted in the most recent years
dropped to 400. Additional funding will be
needed to meet canopy goal.
Environmental, Historic, and Cultural Resources
EC A21. Develop a CVB, Convention & Visitors Bureau has published an Complete
comprehensive regional marketing P&R, Outdoor Guide with updates and distribution with ongoing
strategy that promotes Roanoke ED, focused on line (2007) with revised print version follow-up
as an outdoors destination (Blue Regional ED, for 2008. Web-sites will advertise availability of
Ridge Parkway, Carvins Cove, Outdoor & guide. Branding initiative ($300,000 in funding
mountains, trails, on-road bike environ- provided for city's share). P&R assumed
routes, Virginia Birding Trail, Mill mental groups primary land-steward role for a major portion of
Mountain, etc.). the Carvins Cove Natural Reserve July 1, 2004.
. New signage and design program complete with Ongoing
marketing plan to be developed.
Roanoke Reqional Partnership established Onqoinq
"Roanoke Outdoors" for outdoor/adventure
destinations in the reqion. Economic
Development continues to assist inmarketinq
efforts.
EC A22. Expand walking and DRI, DRI works with the RV Preservation Foundation Ongoing
driving tours of historic and cultural Preservation to conduct conference tours of downtown
resources. Foundation, historic and cultural resources. Downtown
Community Living Tour, Old Southwest Parlor Tour and
groups Garden Tour, Art by Night, Raleigh Court
Walking Tour brochure. DRI is partnering with
the Arts Council and galleries on an updated Art
by Night guide of 13 galleries.
,
Vision Implementation Report 2007
Action Implementation
Page 23 of 53
EC A23. Develop a stable source Rke Arts City Council established the Percent-for-Art Complete
of funding from regional resources Commission, Program to provide consistent funding for public and ongoing
for cultural, historic, and recreation Regional art. One percent of the cost of eligible capital
amenities such as a Blue Ridge Governments improvement projects (up to $100,000 per
Asset District. project) will be used to fund public art. ED has
added a Public Arts Coordinator position and a ~
Public Art Plan has been adopted (2006).
Program to install temporary public artworks
across the City implemented and "People Pride
and Promise" sculpture dedicated at the Civic
Center as part of the City's 125 anniversary
(2008).
EC A24. Develop a local funding P&R, P&R has investigated a funding plan that will Ongoing
strategy for environmental Outdoor & involve grants, business support, scholarships,
programs, conservation environ- and partnerships.
easements, and cultural programs. mental
groups, River maintenance program (Regional
Regional cooperation)
Governments
Throuqh the EDA. Brownfield Revolvinq Loan
Funds are available to property owners within
brownfield redevelopment areas. In October
2009. the EDA approved a $200.000 qrant for
the Roanoke Chapter of the National Railway
Society to help restore the former Virqinian
passenqer railway station.
EC A25. Develop entertainment P&R Evaluating options for commercial amphitheater 2009 and
venues for concerts on Mill throuah the CIP. onaoina
Mountain and other open areas. . .
EC A26. Undertake a PBD Implemented program to survey and nominate Complete
comprehensive inventory of VA Dept. of eligible historic districts throughout Roanoke:
historic and cultural properties and Historic
districts in the City and consider Resources . Downtown Historic District (2002)
historic districts, where applicable. . Grandin Village Historic District (2003)
Solicit neighborhood and . Henry Street Historic District (2004)
stakeholder input in the inventory, . Gainsboro Historic District (2005)
where applicable. . Salem Avenue Automotive District (2007)
Completed a City Preservation Plan to promote Complete
education and outreach and identify additional
inventory needs (2009).
$60.000 CDBG committed to PBD historic Onqoinq
structures survey and inventory (on hold since
other federal fundinq sources become available
in 2010).
Vision Implementation Report 2007
Action Implementation
Page 24 of 53
EC A27. Promote local, state, and PBD Basic summary of rehab incentives developed Complete
federal incentives to include tax ED and actively promoted including revisions to and ongoing
credits to encourage rehabilitation Real Estate Enterprise Zone and tax abatement programs
of historic structures. Valuation, DRI (2005). (Roanoke is one of the most active
areas in Virginia in \terms of the use of historic
tax credit programs.)
Second Renovate Roanoke fair held in October
2008 (workshops, seminars and vendors
focused on preserving and restoring older
homes).
Workshops and marketinq materials are
continuously advertised to promote Enterprise
Zone proqram. for rehabilitatino structures. The
Facade Grant proqram. affectinq a maiority of
historic downtown property. was tarqeted in
specialized promotion in Fall 2009.
.
Public and Open Spaces
EC A28. Revise zoning regulations PBD Zoning Ordinance amended to address issue of Complete
to better address the placement of spacing.
billboards in Roanoke and regulate
maintenance of existing ones.
EC A29. Work with conservation PBD, City purchased a 52-acre parcel adjacent to Mill Ongoing
organizations to identify critical Western VA Mountain Parkway and identified sensitive
open space or sensitive Land Trust, environments on Mill Mtn as part of the Mill
environmental properties and P&R Mountain Land Use Plan. Management plan
pursue the purchase of Private developed for Carvins Cove (2008) that
conservation easements. landowners includes placement of substantial conservation
easements (initial 2008 and expanded in 2009).
Conservation easement for Kegley Farm Complete
implemented by private owners (2008).
Evaluating conservation easement for Mill
Mountain (2010).
Vision Implementation Report 2007
Action Implementation
Page 25 of 53
EC A30. Encourage preservation PBD Zoning ordinance remapped large portions of Complete
of open space and farm land Real Estate open space/recreational land from residential
through appropriate land use Valuation, districts to the new Recreation Open Space
programs. P&R district while retaining Residential Agricultural
district (2005):
City Council adopted definition of "park" in May Complete
2005 to define purposes and appropriate uses
of parks, and add various City-owned lands to
the park system.
Conservation easement for Kegley Farm Complete
implemented by private owners (2008).
GIS database is beinq updated to accurately Onqoinq
reflect these areas.
Vision Implementation Report 2007
Action Implementation
Page 26 of 53
Economic Base
ED A 1. Develop and implement an ED Initial economic development strategy Complete
economic development strategy developed with update in 2007.
that attracts, retains, and expands
businesses in the targeted Warehouse Row Business Center completed Complete
industries such as biotechnology, and fully leased (e-Town initiative)
optics, information
technology/software, and Established Technology Zone incentives Complete
tra nsportation-related
manufacturing & services. Continued development in Riverside Center in Ongoing
accordance with development plan includinq
openinq of the Carilion Clinic (2009) and
construction of medical schoollresearch facility
to be completed in 2010.
Developed entrepreneurial program to Complete
encourage growth of local businesses. EDA
approved funds for two Market Study grants in
2009.
An addition of 263 acres were included in the Complete
Enterprise Zone boundaries. expandinq the (periodic
opportunities for commercial and industrial review)
property owners to receive qrants for
rehabilitation and construction.
Regional Economic Development
ED A2. Expand participation in . Regional ED IEDC accreditation for Economic Development Ongoing
regional economic development agencies office in 2003. Ongoing communication with
efforts. Continue meetings with Roanoke Regional Partnership and Virginia
elected officials and administrative Economic Development Partnership (VEDP).
staff in neighboring localities to
discuss regional efforts.
Downtown
ED A3. Adopt the downtown plan, ED, Adopted May 20,2002. District concept from Complete
Outlook Roanoke Update, as a DRI the plan being implemented incrementally
component of Vision 2001-2020. (Market, Rail and West Station Districts
created, Arts District under consideration)
ED A4. Support initiatives to ED City Council designated Roanoke's Complete
develop a technology zone in the Technology Zone in September 2002.
downtown that permits mixed-use Implemented WiFi expansion.
developments containing offices,
residential and commerciallretail
support services.
Vision Implementation Report 2007
Action Implementation
Page 27 of 53
ED A5. Develop an entertainment DRI, A number of activities, events and festivals Organization
strategy for the downtown market Event Zone, have been implemented and are ongoing completed
area. P&R, between EventZone, DRI, P&R, ED, the (Further
PBD various institutions in the area. (e.g., Party in implement 6-
ED, the Park, Fiddle Fest, outdoor dining 10 years)
HRCC, programs).
RCC,
Partner Developing plan to further link HRCC and
organizations downtown to expanded exhibit space at the
Civic Center and improve pedestrian access to
entertainment opportunities at the Civic Center.
J City Market District Plan addresses some
elements of entertainment.
DRI is researching the development of ,
appropriate avenues to manage the market on
a 24/7 basis to provide events, entertainment
and activity to strengthen downtown.
Century Plaza hosting cultural events with new
amenities (2006) and City Market District Plan
includes components for small-scale
entertainment areas.
Center in the Square and City Market buildinq
desiqns approved. Center in the Square
construction will beqin in Januarv 2011.
Market buildinq construction planned for
September 2010. Both proiects plan to
revitalize the market area.
Vision Implementation Report 2007
Action Implementation
Page 28 of 53
ED A6. Pursue strategies to DRI,' .Numerous downtown living spaces have been Ongoing
increase availability of specialized PBD opened and more are being renovated. Many
retail and live/work space in the ED projects are being facilitated by virtue of
downtown. locations within identified historic districts,
which make tax credit incentives available.
Recent/current development includes:
. Hancock Building (100 block of Campbell
Aven.ue)
..Fulton Motor Lofts (400 block Salem Avenue)
· Lawson Buildinq (600 Block of Campbell
Ave.. SE)
. Patrick Henrv Hotel sale (2009) and pendinq
reuse.
. Cotton Mill Lofts (2009)
. Boxley Buildinq
. Former YMCA Buildinq
City Market District Plan (2006) and further
implementation of Outlook Roanoke Update
, (2002) will spur further investment.
Improve on-street parking enforcement by
automating parking ticket issuance to better
manage timed parkers and address violators to
improve parking opportunitie.s for retailers.
ED A7. Complete survey of historic PBD Survey and successful nomination of: Ongoing
structures in the downtown. . Downtown District (2002)
. Henry Street Historic District (2004)
. Gainsboro Historic District (2005)
. Salem Automotive District (2007)
ED A8. Facilitate the development Art Museum IMAX is no longer being considered. Regional Ongoing
of significant regional attractions Center in the attractions include:
such as the IMAX Theater. Square
ED · Taubman Museum of Art (November 2008)
DRI . O. Winston Link Museum (2004)
RCC · Transportation Museum
· Civic Center expansion and renovation
including SpeCial Events Center (2007)
. Renovations to Center in the Square and
related institutions (2010 - 2011).
· Studio Roanoke
· Music venues supported by downtown
businesses (e.q.. 202 Market. Kirk Avenue
Music Hall. etc.)
Vision Implementation Report 2007
Action Implementation
Page 29 of 53
ED A9. Revise zoning ordinance to PBD
discourage demolition of downtown
buildings being replaced by surface
parking lots.
Tourism
ED A 11. Identify and develop a
consistent funding source for
promotion of tourism, marketing,
and special events.
ED A 12. Develop and install
directional signs that are clear,
consistent, and strategically placed
to identify major attractions that
capture tourists.
Vision Implementation Report 2007
Action Implementation
City Admin.
CVB,
DRI
CVB,
DRI,
PW,
Regional
Greenways
Commission,
P&R
Zoning ordinance establishes maximum
parking limits and designates surface parking>
lots as special exception use in Downtown
district.
Branding Initiative implemented and logo
adopted. "Most Livable" posters. Downtown
banners in planning stages; Roanoke
billboards; C2C Housing Design Competition
drew international attention. City Manager
gives out posters with awards at business
breakfast meetings. Brand and market City
parking facilities to indicate point of difference,
ease of accessibility to encourage their use by
tourists. Roanoke's Star is Risinq campaiqn
and publication in US Airways maqazine
(2009).
Development of comprehensive wayfinding
signage system. Use WiFi Zone web site to
market and increase brand awareness.
Complete
Complete
(initial
activities)
Wayfinding
and
additional
activities
ongoing
1 % of transient room tax is dedicated to Complete
marketing efforts of Convention & Visitors
Bureau. Local funding provided to EventZone
to coordinate and promote downtown events.
Several initiatives underway: . Ongoing
. Roanoke Valley cultural institutions
developing master plan with strategic
signage element.
. PW working with Blue Ridge Parkway on
signage strategy for area between BRP and
Roanoke.
. P&R creatinq new wayfindinq siqnaqe plan
for qreenwavs. parks. and trails.
. PW working with VDOT, CVB, DRI and
cultural organizations on a new wayfinding
signage system (implement fall 2008).
. City Market District Plan will coordinate with
existing efforts for sign age improvements.
. City of Roanoke Parking working to mesh its
signage and marketing efforts with
comprehensive wayfinding signage planning.
Page 30 of 53
ED A 13. Provide transportation CVB, Not feasible at this time, will monitor demand. 10-15 years
connections (i.e., shuttle service) to Valley Metro
multiple sites such as Explore Park,
Carvins Cove, and Mill Mountain.
ED A 14. Promote greenways and P&R, Mill Mountain Greenway complete to Mill Mtn Complete
linkages to the downtown and Greenway Park. Lick Run greenway completed from (Lick Run
surrounding areas. Commission Valley View to HRCC. Regional Greenway and Mill
HRCC, Commission is working w/ P&R to develop Mountain
RCC downtown linkage between the Lick Run and Greenways
Mill Mountain Greenways using the Market and into
the Railside Linear Walkway. downtown)
with ongoing
Improved landscaping along Lick Run refinements
Greenway between HRCCNisitors Center and
the Civic Center (2008).
Upgrades of directional signage on Market
Square to direct visitors to greenway
connections, downtown businesses, and other
. attractions. Pedestrian scale sign project
under development (2008/2009).
New maps created, distributed and posted on-
line (2008). I
Sharebike service established with downtown
office (2008).
The Roanoke River & Tinker Creek Greenway
connection proiect is currently under desiqn
which provides an additional connection.
ED A 15. Increase efforts to provide CVB, A number of informational kiosks and web Ongoing
tourist information for residents and P&R, based information is available for visitors and
visitors. RCC. residents along with the Visitor Center on
DRI Shenandoah Avenue.
Additional expansion of the WiFi is being
explored. DRI Visitors' Guide was published
and 50,000 copies distributed. Information for
the Arts Council's kiosk in Wachovia Plaza to
be updated.
Parking information available on the City web
+ site and maps are available in all parking
locations with attendants. All parking staff
trained by CVB as tourist ambassadors.
Vision Implementation Report 2007
Action Implementation
Page 3J of 53
ED A16. Expand the current ED, Componentof P&R Master Plan developed Ongoing
marketing strategy to target young Regional ED with youth initiative program and new
families and young adults. agencies, innovative family recreation programs. PBD
Strengthen and expand the community . operates a program to welcome new residents.
newcomer's club; create a junior groups,
newcomer's club that involves PBD Libraries undertaking adult programs such as Ongoing
children and teenagers. independent film series and classes on
wireless Internet and technical assistance
services for WiFi zone as well as emerging
artists program in main library.
Using YouTube clips, pod casts and other Ongoing
marketing and other information dissemination
target to young adults.
.
Holiday Career & Lifestyle Fair held in Onqoinq
December tarqetinq colleqe students home for
winter break has become an annual event.
Tours of the City's downtown and selected Onqoinq
businesses with orqanizations at local
colleqes.
ED A17. Develop a youth hostel or CVB, No activity, will monitor need. 6-10 years
other budget hotel accommodation DRI,
in the downtown to encourage PBD
hikers and Appalachian Trail
enthusiasts to visit Roanoke.
Industrial Development I
I
ED A 18. Identify underutilized PBD, City-Wide Brownfield Plan adopted by City Ongoing I
industrial sites and promote ED, Council (2008). Two additional EPA grants
redevelopment as part of EM awarded in 2008 (total funding -$2.2MM).
Roanoke's economic development RRHA Current efforts focused on South Jefferson
strategy. Redevelopment Area (Virginia Scrap
acquisition by RRHA) and Mountain
View/Norwich Corridor (plan adopted 2008).
Performinq inventory in Shenandoah Ave,
corridor as part of Loudon-Melrose
neiqhborhood plan update.
Brownfield Assessment Grants onqoinq. I
Revolvinq Loan Fund issued throuqh EDA- I
applicants for loans/qrants onqoinq. I
Vision Implementation Report 2007
Action Implementation
Page 32 of 53
ED A 19. Support the PBD, RRHA has completed acquisition of all Ongoing
redevelopment of the South ED, properties but one in Area 1 A and Area 1 and
Jefferson Redevelopment Area RRHA acquired former Virqinia Scrap and Mennel
(SJRA) by coordinating with Mills properties (EPAlDEQ qrants used for
participating organizations such as environmental due diliqence. cleanup planninq
Carilion, Virginia Tech, and the and pendinq cleanup). Office building
University of Virginia. complete and being populated with tenants.
Medical Clinic opened in 2009 and 1,500-
space parking garage completed in summer
2008, Cambria Suites project scheduled to
complete in sprinq 2010 (City incentives) and
medical school planned to beqin first classes in
Auqust 2010. Parking garage and day care
center in Area 1A is complete.
ED A20. Investigate a strategy for No specific City initiated projects. Private Ongoing
funding streetscape improvements development of Ivy Market (with City
in the Franklin Road gateway incentives) improved street appearance at
corridor (between SJRA and Wonju Franklin Road and Wonju Street. Enterprise
Street) to stimulate private sector Zone 1A provides incentives for facade
development. improvements.
.
ED A21. Revise zoning regulations PBD Zoning ordinance implements by reducing Complete
to encourage increased use of acreage requirements for PUD districts (2005).
planned unit developments. Expands range of uses in Mixed PUD to permit
primarily-commercial development option that
contains residential elements. Seeing
increased use of PUD districts by deyelopment
community.
ED A22. Promote and market the ED ED provides materials, leads workshops/ Complete
Enterprise Zone program to existing seminars on business incentives. provides and Ongoing
and prospective businesses. press releases to update local media and visit
business to explain programs. ED is working'
with departments to communicate program
provisions.
ED also works with local RRP. DRI. WRABA &
SBDC to market proqrams.
Vision Implementation Report 2007
Action Implementation
Page 33 of 53
ED A23. Increase the role of the ED Changed name to an Economic Development Complete I
Industrial Development Authority Authority with a broader vision. and ongoing
and other related industrial expansion of
redevelopment organizations for City and EDA executed an aqreement to role
development of plans for areas manage Brownfield Revolving Loan Fund
such as the West End, Plantation program and assist with other components of
Road, and Shenandoah Avenue program implementation.
corridors.
EDA issued 3 qrants, totalinq $57.000 from its
own funds to promote economic development
in the City.
EDA provided fundinq to Chamber of
Commerce Small Business Development
Center ($30,000).
.
Technology Zones I
ED A24. Develop an economic ED Technology Zone implemented (2002). DOT Complete I
development strategy to attract, DOT mapped and published fiber optic accessibility with ongoing
retain, and grow technology Regional ED on web. implementaJ
businesses. Designate a lead agencies tion
agency to coordinate programs, Series of entrepreneurial programs developed
resources, and planning for and introduced (2007). Entrepreneurial zone
development of technology implemented with EDA, Virginia Tech and
businesses. Create a web site that others (2008).
promotes Roanoke to technology
companies. Two qrants issued bY EDA. totalinq $7.000 for
VTKnowledqeworks proqram.
ED A25. Establish technology ED City Council designated Roanoke's Complete I
I
zones that provide special tax Technology Zone (2002) with incentives for 2002; futu~e
incentives, expedited development, new and expanding businesses. Potential expansion
and economic development expansion into some village centers in future possible
assistance. Designate a section of years.
downtown as the primary
technology zone and key village ED & PBD are actively marketinq expedited
centers as secondary technology permittinq to promote and encouraqe business
zones. retention/developm ent.
Vision Implementation Report 2007
Action Implementation
Page 34 of 53
"
Commercial Development
ED A26. Identify underutilized PBD PBD identifying in neighborhood/area plans; Complete
commercial sites and promote ED Zoning ordinance encourages redevelopment with ongoing
revitalization. by increasing development potential of implementa-
properties (2005). Enterprise Zone tion of
amendment to add various underutilized programs to
properties. Brownfield proqram is creatinq a address
property inventory. reuse
Economic development staff member focused
on commercial development. Planning efforts
to focus on specific areas once all
neighborhood plans are updated. First area
plan adopted in September 2008.
ED A27. Revise zoning and PBD New zoning ordinC!,nce implements (2005). Complete
develop guidelines that encourage
maximum use of commercial and New Urban Flex zoninq district allows a mix of
industrial sites by addressing uses and development criteria aimed at
setbacks, lot coverage, parking encouraqinq investment in under performinq
requirements: and landscaping to industrial corridors.
encourage development of
commercial businesses in centers
versus strip developments.
New Economic Initiatives
ED A28. Initiate small-area plans PBD, Identifying locations in neighborhood plans Ongoing
for mixed use (Le., residential, ED (e.g., Wasena, West End, Williamson Road).
commercial, and industrial) and. First area plan. Mountain View/Norwich
industrial redevelopment in the Corridor Plan. adopted (September 2008).
West End, Plantation Road, and
Shenandoah Avenue corridors.
Vision Implementation Report 2007
Action Implementation
Page 35 of 53
ED A29. Initiate small-area plans PBD Redevelopment of Crossroads was identified Ongoing
and appropriate rezoning for the as a priority Strategic Initiative in Williamson
Crossroads area to consider a mix Road Area Plan. A portion has been
of high-density residential, converted to large-scale office space (Advance
commercial, and research and Auto). New ownership is considering options
development. to fill the space and create additional
development along Hershberger Road.
Potential transportation improvements are
under review to improve traffic flow between
Crossroads and adjacent commercial
properties.
Advance Auto implementinq an additional $4.5
million renovation in the Crossroads Mall
complex. Other recent improvements include
a new Gold's Gym. and reqional state office
presence (workforce center. etc.)
ED A30. Develop incentives and ED The fa9ade grant program and Enterprise Complete
programs to encourage Zone incentives can be used when applicable.
redevelopment activities that create
attractive commercial corridors in Specific chanqes in 2008 amended boundaries
areas of strip development and to tarqet underutilized property on Oranqe (
underutilized commercial centers. Avenue. Thirlane/Airport Road corridor. and
Cleveland Avenue.
ED A31. Revise zoning ordinance PBD Zoning ordinance facilitates by reducing Complete
to permit small-acreage, mixed~use acreage requirements for Planned Unit
(flex-space) development. Development districts and expands range of
uses in Mixed PUD to permit primarily
commercial development options with some
residential elements (2005). Expands options I
for office uses in Industrial district. I
ED A32. Revise zoning ordinance PBD Zoning ordinance refines regulations regarding Complete
to permit home offices in certain home occupations (2005).
residential areas.
ED A33. Explore redevelopment of PBD Identification through neighborhood/area plans Complete
a"reas identified for industrial, (neighborhood plans completed in 2008). City- (NH pla"ns
commercial, or mixed-use Wide brownfieldplan identifies broad corridors, and
development or reuse. reuse options and implementation tools. brownfield
(2008). Specific strategies need development plan) I
upon completion of neighborhood plans. Ongoing I
review I
Vision Implementation Report 2007 Page 36 of 53
Action Implementation
Work Force
ED A34. Invest in education and Higher Ed Public Library system provides ongoing'life- Ongoing
training to create a labor force that Center long learning opportunities such as free
can succeed in an information- VA Western computer training classes and employment-
based economy. Schools seeking information courses.
ED agencies
Roanoke City Schools - Dept of Adult
Education offers literacy and job skills classes
to prepare persons for employment.
New Workforce Center opened in Crossroads
location to tarqet workforce traininq/assistance.
Orqanizations located in the center include
VEC, Goodwill. VWCC. etc.
Goodwill traininq center at campus on Melrose
Ave. and 24th St. opened with the assistance of
CDBG funds.
ED A35. Support and expand Higher Ed ED staff has served on TAP Workforce Ongoing
workforce development efforts that Center Development Committee, NCTC, Blue Ridge
link economic development VA Western Technical Academy Advisory Council, and the
agencies and educational Schools Career and Technical Education Council of the
institutions. Develop work/study ED agencies Roanoke City Public Schools.
(co-operative) programs linking
existing industry, high schools, Developed strong partnership with Virginia
colleges, and economic Department of Business Assistance. ED staff
development agencies. works with VDBA to identify and educate
potential VJIP applicants.
Brownfield program included an integrated job
training component (completed 2009)-
workinq with Total Action Aaainst Poverty on
follow-up proqram.
Village Centers
ED A36. Encourage village centers PBD Centers are identified and mapped as part of Complete
through identification of potential neighborhood/area plans. Zoning map
locations in neighborhood plans. expands the use of Commercial-Neighborhood
District in village centers and to create nodal
development along corridors (2005).
Vision Implementation Report 2007
Action Implementation
Page 37 of 53
ED A37. Develop design guidelines PBD Commercial design guidelines included in Complete, I
for village centers. Gilmer and Williamson Road plans. Zoning potential for
ordinance includes basic design elements for additional
scale, location (setback) and fa<;ade treatment action in
in commercial neighborhood districts (village future.
centers) (2005). Other guidelines may be
developed as part of specific area plans.
ED A38. Revise zoning ordinance PBD Appropriate locations mapped as part of Complete
to permit mixed-use residential/ neighborhood/area plans. Zoning ordinance
commercial development and live/ implements by reducing acreage requirements
work space in village centers and for Planned Unit Development districts, and
on the periphery of the central identifying several districts that permit live/work
commercial areas. space (2005).
I
I
I,
Vision Implementation Report 2007
Action Implementation
Page 38 of 53
Street System
IN A 1. Adopt standard design PW, Street Design Guidelines complete with a Complete
principles for streets and develop a TD, matrix of streetscape elements based on street
manual to guide construction that ENG, type and neighborhood character district
affects the streetscape and P&R, (2007).
includes attractive designs for traffic PBD
calming devices. Program Implementation through Complete
Streets Policy adopted by City Council and
interdepartmental team to identify/prioritize
complete street projects. (2008)
IN A2. Develop an inventory of City PW, In conjunction with completion of the Street Complete
streets based on transportation TD, Design Guidelines and adoption of the (Ongoing
corridor classifications and identify ENG, Complete Streets Policy, street classifications project
priorities for design improvements. P&R, . and character districts data has been added to review)
PBD the City's GIS (2008). An interdepartmental
team identified and prioritized projects and
meets reqularly to review desiqn of street.
sidewalk and related transportation
infrastructure proiects.
IN A3. Develop a transportation MPO, Long Range Transportation Plan update was Complete
plan as a component of Vision TD, completed (2004) and current update (long-range
2001-2020 that uses the PBD underway in 2009. plan and
recommended design principles to guidelines)
implement and prioritize street Streetscape priorities to be included as part of
improvements. Identify priorities for the implementation of the recently adopted
streetscape improvements through Complete Streets Policy (2008) and will reflect
neighborhood plans and through a the City's Street Design Guidelines.
street design inventory.
Safe Routes to School program will identify
priorities near schools (throuqh Street Desiqn
Team and/or neiahborhood plan updates) and
provide some funding through grants.
IN A4. Expand the urban forestry P&R Urban Forestry Plan (2003). City Council Planning
program to increase the number of allocated an additional $50K for tree complete -
street trees planted and replaced. replacement in FY04. 500 trees were in implement
planted in FY05 and FY06. The number of through 2013
trees planted has dropped to 400/year due to
increases in supplier and transportation costs.
Study underway to re-evaluate the City's tree
canopy usinq remote sensinq and GIS
(completion FY10).
Tree steward proqram developed to train
residents in proper tree care. trainees must
provide community service.
Vision Implementation Report 2007
Action Implementation
Page 39 of 53
IN A5. Change zoning, subdivision, PBD, VDOT expanded local authority to establish Complete
and other development ordinances TD appropriate urban street designs. Zoning and
to include revised street design subdivision ordinances reinforce street design
principles. principles (2005/2007) of Vision. Street
Design Guidelines include detailed design
principles (2007) for all City streets.
IN A6. Coordinate with state and VDOT, VDOT expanded local authority to establish Complete I
regional transportation agencies to PBD, appropriate urban street designs. Street with possible
include revised design standards TD Design Guidelines include design principles 1
follow up fa!
for new and existing public (2007). transit
roadways. Pursue public connections
transportation links between the Smart Way bus service toBlacksburg links
New River Valley and Roanoke. New River Valley with Roanoke (2004). P&R
is working with MPOs to create connections to
Blacksburg.
Pedestrian, Greenway, and Bicycle Systems I
IN A7. Develop a greenway system Regional Regional Greenway Plan (updated 2007) and Ongoing
to provide pedestrian and bicycle Greenway Bikeway Plan (2005) were adopted by City
linkages between the region's Commission Council in 2008 and provide a framework for
parks, rivers, creeks, natural areas, P&R the system. Completed greenways include: "
recreation areas, business centers, . Roanoke River - Wasena Park to Water
schools, and other institutions. Pollution Control Plant (2007)
. Mill Mountain Greenway (2003)
. Lick Run Greenway - Valley View to HRCC
(2006)
. Tinker Creek - Wise Ave to Roanoke River
(2003)
. Murray Run Greenway is continually being
developed at the grassroots level with new
trailhead in Shrine Hill Park (2007), now
connects Shrine Hill Park, Patrick Henry HS,
Woodland & Fishburn Parks, James
Madison Middle and Fishburn Elementary
Schools.
Other qreenway related developments/
activities include:
. Lick Run Phase III Feasibility study adopted
into Comp Plan 2009.
. Pathways for Healthy Neiqhborhoods Plan
that provides a toolbox for neiqhborhood
planninq is 95% complete.
Vision Implementation Report 2007 Page 40 of 53
Action Implementation
IN A8. Identify long-term funding for ENG City Council approved an increase in cigarette Complete &
sidewalk construction. taxes to support debt service for sidewalk/curb Ongoing
plan implementation -- $1 -1.2 million per year
for five years (through FY08). City Council
approved additional fundinq and a new
process for reviewinq sidewalk requests.
"
IN A9. Develop procedures that link P&R, Flood Reduction project includes 10 miles of Ongoing
or expand greenways when PBD greenway trails along Roanoke River. Trail
obtaining rights'-of-way when WVWA installed as part of WVWA water line
developing utilities. installation through Fishburn Park to link to
Murray Run Greenway. Regional greenway
plan includes action to pursue arrangements
with outside utility providers.
Currently underway with riqht-of-way
acquisition for the Roanoke River - Tinker
Creek qreenway proiect via the WVWA.
IN A10. Develop and adopt a MPO, The MPO completed bicycle suitability study to Complete
bicycle and pedestrian TD, identify system needs and priorities and an (bicycle plan
transportation plan that uses the PBD Update of Bikeway Plan was completed in and street
recommended design principles. 2005. Transportation Division is incorporating design
bicycle/pedestrian accommodations into new guidelines
projects and repavelrestripe projects (Brandon, and complete
Memorial, Colonial, Wasena' Bridqe) and street policy)
pending projects (10th Street, Hollins Rd/13th
Street, Hershberger Road). Adoption of Ongoing
Complete Streets Policy includes adoption of development
the Regional Bikeway Plan and reinforces this of details at
program (2008). City recoqnized as an NH level
honorable mention bicycle friendly community
(2008)as a result of these efforts. Safe
Routes to School program and the ongoing
Pathways to healthy neighborhoods initiative
build on these efforts.
Citizen bicycle advisory committee established
and workinq with City staff to address bicyclinq
issues.
Suggest revisions to ordinances to permit
bicycle usage on sidewalks and within parks
where designated.
Vision Implementation Report 2007
Action Implementation
Page 41 of 53
Transit System
IN A 11. Develop programs to
increase the ridership of Valley
Metro.
IN A 12. Encourage employers to
establish motor pools for work-
related trips during the day so
employees can walk or bike to
work.
IN A 13. Continue programs that
provide public transportation to
disabled citizens; consider
expansion of service to
employment and medical centers.
IN A 14. Explore streetcars or other
mass transit syste~s.
Airport
IN A 15. Encourage expanded direct
air service to major national
destinations.
IN A 16. Provide accessible shuttle
service between the airport and
other local destinations.
Rail System
IN A17. Encourage expansion of
rail service to relieve truck
congestion on Interstate 81.
Vision Implementation Report 2007
Action Implementation
Valley Metro
Regional
Commission
Valley Metro
Valley Metro
Regional
Commission
PBD
Airport
Commission
Valley Metro
VDOT
Smart Way bus service to Blacksburg (2004). Ongoing
City employee bus passes. RVARC program
provides free taxi in case of emergency. Bike
racks on new buses (2006). Free ridership for
City school students (2008).
RVARC expanded marketing of Rideshare Ongoing
program.
Paratransit programs (STAR) continuing.
1st phase of streetcar feasibility study
completed by Valley Metro in 2004. Working
to obtain funding for 2nd phase. Regional
Commission performed an economic impact
analysis for street cars in 2007 with request
from the City Planning Commission for further
research.
Rubber-tired trolley service from downtown
alona Jefferson Street to Roanoke Memorial
Hospital/Crvstal Sprinq has been successful
(fall 2008).
Public/private initiative to guarantee level of
customer base. Allegiant Air provides direct
service to Florida.
Smart Way bus provides service from
downtown Roanoke and from Blacksburg to
the airport.
No VDOT action. Roanoke continues to
advocate approaches that incorporate rail.
Virginia Heartland Corridor project (City
supported) could alleviate some traffic.
Ongoing
Complete
(initial
evaluation
and interim
rubber tir~d
service) with
ongoing
evaluation
]
I
I
]
Complete I
and ongoing
I
I
Ongoing
Ongoing
Page 42 of 53
IN A18. Explore development of a Regional ED Norfolk Southern has announced construction . Ongoing
regional facility for a truck-to-rail agencies of an intermodal facility in Elliston as part of the ( expected
intermodal transfer facility and Heartland Corridor project. 2011)
inland port.
IN A19. Pursue passenger rail Regional ED Phase 1 of State rail plan increases rail service 10 years
service. agencies, between Washinqton. DC and Lynchburq (fall
RVARC 2009). Phase II would include extension from
Lynchburg to Roanoke (high cost for required
rail upgrades).
Passenqer Rail Service expansion in Roanoke
added to RVARC Comprehensive Economic
Development Strateqy. pendinq US Economic
Development Aqency qrant fundinq and
expansion efforts throuqh Amtrak.
Technology Infrastructure.
IN A20. Create a task force PBD, The City's Information Technology Committee Complete
responsible for developing a DOT (ITC) completed its strategic plan update
technology strategy. process in 2007.
IN A21. Inventory and map PBD DOT created GIS map of Roanoke's fiber optic Complete
technology resources such as DOT network which is now available online.
available buildings, Warehouse Row - e-Town Initiative
communications infrastructure, and
existing technology businesses.
IN A22. Foster strong partnerships PBD Higher Education Center; Smart Way Complete
and cooperative projects with ED Roanoke-Blacksburg commuter service, ED and ongoing
Virginia Tech and other local position focused on building relationships with
. universities. local colleges and universities.
PBD developing relationships with programs at
Virginia Tech and Roanoke College. Goal is to
have the City serve as a laboratory for student
projects.
Carilion/Virqinia Tech medical school under
construction in SJRA. Carilion/Virqinia Tech
lookinq for other opportunities.
Water and Wastewater
IN A23. Promote regional solutions Regional Western Virginia Water Authority established Complete
to public water and sewer needs Governments July 2004
and services, including
consideration of water conservation
strategies.
Vision Implementation Report 2007
Action Implementation
Page 43 of 53 .
IN A24. Maintain and upgrade WVWA Ongoing programs of assessment, repair and Ongoing
sanitary sewer lines to eliminate replacement. Long-term capital plan under
infiltration and inflow of storm development.
water.
i
Vision Implementation Report 2007
Action Implementation
Page 44 of 53
Public Safety
PS A 1! Develop strategies that - PD Transition to Geographic Policing (2004) Complete
strengthen community-policing (i.e., Community complete and movinq to next step of with ongoing
COPE) efforts between the police groups qeospatial/predictive policinq underway (only review
department, residents, businesses, DRI community west of Richmond usinq this
and community groups. technoloqy). In five years of implementation.
crime has been reduced 20 percent.
Community Resource Officers have increased
participation of police officers at community
meetings by 175%. Both officers and citizens
feel that the program has benefited all. The
City is a certified Crime Prevention Community
(one of seven in the state).
PS A2. Public safety agenci~s will PD. Fire-EMS Department is nationally accredited Complete
maintain or exceed nationally- Fire/EMS (2002) and received international re- (ongoing re-
recognized standards such as the accreditation (2007). Police Department was certification)
Commission for Accreditation of reaccredited (2005 and 2008) and is one of
Law Enforcement Agencies. only four aqencies to receive a perfect on-site
review. E911 is accredited (2008), one ofa
very few localities that have all major public
safety elements accredited. In addition. the
City is pursuinq accreditation for the new police
academy with a tarqet of the summer of 2010.
PS A3. Revise zoning ordinance to PBD Zoning ordinance brings buildings closer to Complete
integrate Crime Prevention Through PD streets and, in certain districts, requires
Environmental Design in the I minimum glazing on storefronts - address a
development review process. key CPTED principle of "putting eyes on the
street." PD offers free consulting to home
owners on crime prevention approaches (e.g.,
lights, landscaping, etc.). PD obtained a grant
to reimburse landlords for a portion of the costs
of upgrades as suggested by CPTED trained
officers. The effort should reduce crime in
targeted neighborhoods.
Vision Implementation Report 2007
Action Implementation
Page 45 of 53
PS A4. Promote citizen PD Ongoing activities to promote participation: Ongoing
participation in public safety Community
programs such as the Citizens groups. · Citizen Police Academy (2004 Agency of the
Police Academy. HNS Year).
RNA . Public safety elements included in
Leadership College.
. Citizens on Police Disciplinary Review Board.
. Advanced Citizens Police Academy and
Senior Citizen Police Academy established.
. Geographic Policing promotes
communication between citizens and officers.
. PBD, community groups and RNA creating
Code Compliance educational program for
schools.
. Dare Camp/Chiefs Challenge camp provide
unique opportunities to expand interaction
with the community by including children.
. Business police academy successfully
initiated based on the citizen police academy
model (60 participants in two sessions).
. New police academy will offer opportunities
for outreach throuqh use of its facilities (e.q..
water traininq facility. qym) in 2010.
PS A5. Study and promote regional _ Fire/EMS, Council adopted the Fire-EMS Departments I
Implemented
approaches to providing public PD business plan which will build three new d . I
an ongoing
safety services that ensure their stations located to improve response. Phase expansion of
location and operation provide the 1, Headquarters Station (2007) and Phase 2. efforts
most equitable, effective, and Williamson Road. (2009) complete with Phase
efficient service to citizens. 3. Melrose. under construction (sprina 2010).
I
Working to enhance regional cooperation on
three tiers: cooperative staffing (ex.
Clearbrook), automatic aid (ex. Salem), and
mutual response. Fire/EMS implemented
automatic aid program with Roanoke County
(2006). Department is seeking additional
opportunities for cooperation within all of these
tiers.
PD and reqional partners usinq intelliqence-
based. information sharinq system in the I
. Roanoke Valley and expandinq to the New i
River Valley. i
I
I
Vision Implementation Report 2007 Page 46 of 53
Action Implementation
I .
Code Administration, Boards, and Commissions
PS A6. Revise zoning ordinance PBD Zoning ordinance provides for maximum code Complete
regarding nuisance offenses to enforcement allowed by state law.
provide for civil fines and on-site Code enforcement policy and procedures
ticketing to increase compliance.
manual completed to provide consistency in
enforcement of City codes by inspectors.
PS A7. Provide code enforcement PBD Some cross training for code enforcement 6-1 0 years
information to residents and issues has been completed. No action on
inspectors in satellite service placing inspectors in satellite offices at this
centers. time - not feasible with emphasis on code
inspectors to be in the field rather than in an
office.
PS A8. Provide ongoing training for PBD Stipends for Planning Commission and BZA Ongoing
boards and commissions related to are contingent on certification training. VA
zoning, property maintenance, and Dept of Historic Resources is establishing a
development codes through certification program for Architectural Review
certified training programs. Boards.
PS A9. Revise zoning and other PBD Zoning ordinance recognizes new land uses _ Complete
ordinances to address new that have evolved since the 1987 ordinance
development patterns and land (e.g. cell towers, paintbaU, freight storage
uses. containers). Also better accommodates flex
office/industrial mix. A new base zoninq
district. Urban Flex. was created to encouraqe
investment in underused industrial areas
(2009).
PS A10. Coordinate regulations, PBD Use adjacent localities and state-wide review Ongoing
where feasible, with neighboring for benchmarking. Some involvement of
jurisdictions for consistency. region's planning agencies in zoning ordinance
development (2005). Semiannual meeting of
City and County Planning Commissions re-
established (2007)., New stormwater
management ordinance developed in
conjunction with Roanoke County (2008). City.
Roanoke County. City of Salem and Town of
Vinton buildinq officials meet monthly (2009) to
develop consistent permittinq approaches (6
permit applications. housinq permit matrix to-
date ).
Vision Implementation Report 2007
Action Implementation'
Page 47 of 53
PS A 11. Increase the use of DOT Services and information available online Ongoing
information technology to improve continues to expand as part of ongoing e-
services. Government. Recent examples include e-
Checks and online permit information, building
inspection requests, and plan submittals.
Information technoloqy incorporated as an
inteqral component of PD crime prevention I
initiatives.
Solid Waste Management I
PS A12. Develop and expand Solid Waste Solid Waste Management continues Ongoing
recycling and educational programs Mgmt partnerships to increase recycling awaren~ss.
that promote its use. City schools continue to recycle 7 to 8 tons of
Clean Valley material every week. Expanded the recyclinq
Council proqram to include bottle and can collection
from all schools
Solid Waste is looking to expand contact with
neighborhood associations through the
Roanoke Neighborhood Advocates in the
hopes of improving recycling participation.
Hotel Roanoke is working to become the first
complete "Green" hotel in the region. Solid
Waste Manaqement continues to work with
Hotel Roanoke to expand their recyclinq
proqram to include bottles and cans
C2C Housing Design Competition - first house
. completed in 2007. !
City sponsored Clean and Green campaign
includes emphasis on promoting recycling in
the business community (2008) and added the
citizens clean and qreen coalition sponsorinq.
"Fill you're your Bin and Win".
PS A 13. Consider developing a Solid Waste Roanoke Valley's first regional household Ongoing
staffed recycling center with a Mgmt electronics recycling event was held in July
household hazardous waste Clean Valley 2006. New Household Hazardous Waste
component. Council collection day initiated. Collection day is every
EEM 3'd Saturday. Residents must prereqister with
RVRA prior to the event.
Hollins University sponsored a successful
electronic collection waste collection in
October 2007.
Vision Implementation Report 2007 Page 48 of 53
Action Implementation
City Administration and Service Delivery
PS A14. Pursue innovative service- DOT Continuing increased availability of information Ongoing
delivery strategies that improve Various user resources on RoanokeVa.gov; Community
customer service. Increase the use agencies Portal implemented; continuou~ly increasing
of computers and information capability for web-based transactions
technology to reduce reliance on (eChecks ).
paper and provide greater access
and sharing of information. Public Library System implemented personal
computer reservation, print management
systems and wireless Internet to enable
customers' efficient access to information.
PBD using on-line plan submittals and
scanning of paper documents for distribution,
review and approval.
PS A 15. Ensure that all public PBD Planning Commission reviews new public Complete
schools and City-owned facilities facilities (2005).
are located, designed, and
maintained to complement
neighboring land uses.
,
PS A 16. Pursue regional efforts for Regional Periodic Household Hazardous Waste drop-off 6-10 years,
solid waste management and governments, days for region. Roanoke also works with limited
recycling. RVRA Clean Valley Council on Clean Valley Day and activities
special river clean-ups. underway
PS A17. Consider development of City admin. Fire Stations on Williamson Road and Melrose Ongoing
community service centers to Avenue include a community room and a crime review as
provide direct services and serve prevention officer/police substation. Jackson part of
as information and referral centers. Park and Gainsboro library additions include specific
community rooms. projects
The regional 2-1-1 VIRGINIA center in
Roanoke offers free information on a wide
variety of services, including health, human
services, elder programs, day care, recreation
and more.
Vision Implementation Report 2007
Action Implementation
Page 49 of 53
Education and Lifelong Learning I
PE A 1. Develop and expand Schools, P&R Youth Services Division has a Youth Ongoing
strategies that encourage parents P&R Academy that fosters training skills in reading,
and children to make the writing and mathematics during the summer,
commitment for children to attend and the after-school programs help young
and participate in school every day. children with their studies.
I
PE A2. Create programs that Schools Tutoring provided at Melrose/Rugby Ongoing
provide opportunities for education Neighborhood Forum center.
and coaching in local institutions
such as churches, neighborhood The Mayor's Committee for Multicultural Affairs
groups, and businesses to increase formed to assist with disseminating information
awareness and value of education. to new arrivals in the community, those from I
different backgrounds and to also develop
partnerships to provide opportunities for
language and cultural enrichment.
PE A3. Develop plans for Schools No activity noted. TBD
constructive alternatives for
students in in-school suspension.
PE A4. Create ways to encourage Schools, School system is partnering with 2 churches in Ongoing
churches and civic groups to adopt community a 21st Century grant application for After
a school and provide programs/ groups and School activities.
activities to build youth interest and institutions
provide role models for success.
Libraries I
PE A5. Improve the downtown main Libraries Master plan adopted as component of the Ongoing - I
I
library to provide greater City's Comprehensive Plan (2005) that multiple I
I
accessibility, better service delivery, includes the downtown library as Phase 3. years to
and access to technology. Consider (Phase I and 2 underway, reprogramming of implement
building improvements, a new downtown library to follow based on support
building, or relocation of the library. for new elements in the earlier phases.)
Vision Implementation Report 2007
Action Implementation
50 of 53
PE A6. Continue to support the Libraries An Archivist and part time assistant (to Ongoing
Virginia Room as the premier concentrate on digital projects) hired for the
resource center for genealogy and Virginia Room (2006) allowing the Virginia
historY. Room to be open during the same hours as
the Main Library. Virqinia Room will expand
into the current reference area in 2009/10 with
programs now being extended to Branch
locations.
A major oral history project initiative was begun
(2006) with the library as a partner with the
Library of Congress and the Veterans Oral
History Project (2007). The Library has
collected oral histories from all neighborhoods
in partnership with the Raleigh Court Civic
League and has focused an effort in the Hurt
Park neighborhood. Archival work has also
begun on the Davis photograph collection.
PE A7. Explore inclusion of Libraries Additional funds have been added to the Ongoing
business development services at operational budget for publications over the
the main library. last two years almost doubling the amount of
funds available. In partnership with 15 financial
institutions, the library sponsored a Money
Smart month long series of workshops at all
library locations (2007). Classes on small
business, finance, and credit issues will be
offered. Three major business databases will
be added this fiscal year because of this
increase in revenue. Computer and specialized
classes are offered for the first time. Plans are
to expand outreach to the business community
downtown and to seek new partnerships.
PE A8. Develop a plan that Libraries Masterplan adopted (2005). Implementation of Complete
identifies branch.library facilities Master Plan in progress: (plan)
that have become outdated or Ongoing (2 -
cannot be expanded; consider · Plans continue for a 30,000 SF full service 5 years to
relocation to sites that have branch along Peters Creek Road implement)
facilities to provide access to bus · Additions to Gainsboro and Jackson Park
service and provide adequate and branches completed (2009).
safe parking. · Completed- 2 Ebranch sites: with kiosk,
lockers and bookdrop at Valley View (2007)
and Garden City (2008). Weekly story time
programs have begun at Valley View and
bookmobile stops are planned for Garden
City.
Vision Implementation Rep'ort 2007
Action Implementation
5 J of 53
Health and Human Services I
,
PE A9. Promote programs that Health care Public libraries received grant from National Ongoing
educate citizens regarding public providers, Network of Libraries of Medicine to provide
and private programs to make Community consumer health information to citizens (2003-
health care more accessible. services 2005). Certified medical librarian on staff in
Main Library Reference Department.
PE A10. Develop a strategy that Health care Duplication of services is a major concern of 6-10 years I
addresses duplication of inter- providers, the Human Services Advisory Board which
related services in health and Community solicits and reviews grant proposals for funding
human service programs. services with City resources. Collaborative proposals
are given special attention. For the coming
funding cycle collaborative proposals will be
actively sought.
PE A 11. Promote health care Health care The Belmont-Fallon neighborhood was Ongoing
programs related to pre-natal care, providers, identified as an underserved area. Planning is
immunization, dental and vision Community underway to establish a health care clinic in
care, and health screening by using services the Belmont neighborhood.
the Internet, television, and other
forms of media. The library continues to provide consumer I
classes and health information to customers
and participated in the Jefferson College of
Health Sciences orientation this year. Looking
, for ways to partner on resources to provide
better, more cost-effective service.
The Prevention Council through Missions of
Mercy provides an annual two-day dental clinic I
for those without insurance.
!
CDBG funds have been used for various
healthcare related programs (e.g., Child Health
Investment Partnership through 2005, Belmont
Healthcare services)
Pilot program implemented by Health
Department in Hurt Park parallel to the City's
CDBG efforts (completed 2008).
PE A 12. Inventory existing day care Social Planning staff created a GIS layer of day care GIS layer
facilities; develop a plan aimed at Services centers and Social services has access to complete,
increasing the availability of database of day care providers. planning
affordable day and evening care for ongoing
children, elderly, and the City provides funding to regional adult day care
handicapped. facility at the Salem Veteran's Administration
facility. Evening and weekend childcare
remains an issue to be addressed
Vision Implementation Report 2007
Action Implementation
I
I
52 ofl53
I
PE A 13. Develop special needs Social A neighborhood based services pilot has been Ongoing
programs that are accessible and Services established in the Hurt Park community. The (6 - 10 years)
connected to housing and support planning for the redevelopment of Hurt Park
networks. includes increased social services activities in
the neighborhood.
The library and Jefferson College of Health
Science staff will hold joint meeting to explore
ways to serve the community.
PE A 14. Provide accessible Service Consumer health information program Ongoing
information in satellite service providers provided by Public Library System (see PE A9 (6 - 10 years)
facilities. and PE A13).
PE A 15. Promote development of a Regional The taskforce on homelessness has been Ongoing
regional cost-sharing program for governments reorganized as the Roanoke Valley Alleghany (6 - 10 years)
health and human services. Regional Advisory Council on Homelessness
and is now under the administration of the
Regional Council. The 10 year plan to end
homelessness is inclusive of other localities.
The CSA Regional Steering Committee has
embarked on a number of joint projects to
increase the CSA service network.
Stimulus funds were used to create a
Homeless Prevention and Rapid Rehousinq
Resource Center at the Civic Mall
PE A 16. Establish new regional Valley Metro In summer 2004, Smart Way bus service 6-1 0 years
public transportation routes in the Health care began as a public transportation option
Valley to provide better access to providers between the New River Valley and the
health care and support services. Roanoke Valley.
Vision Implementation Report 2007
Action Implementation
53 of 53
PE A 17. Develop strategies that P&R Enhanced P&R/School Partnership Ongoing
support greater use of recreational Schools agreement. Developing pricing and marketing
and exercise programs in schools, PBD strategy to promote awareness and ownership
parks, and greenways. Eng of parks and new programs.
Outreach nature programs (Mobile Mountain)
provided in schools '05-06' which reached 408
students. Working to develop collaborative
programs in recreation centers, schools and
churches.
Joint partnership with Addison Middle School
21st Century grant after school application.
P&R Youth Services Division's Summer
Enrichment program encourages fitness and
nutrition through exercise, hiking, swimming,
tennis, and 2 nutritional meals per day.
Safe Routes to School program encourages
children to walk and bicycle to school while
creating links with the regional greenway
system and parks where possible.
Vision Implementation Report 2007
Action Implementation
54 53
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City Council
Financial Planning - Follow- Up
March I, 20 I 0
Follow-up Items
k,,~,,;:;;;'w~~~,,~;,,;;;
. Comparative Tax Rate Information
. Council Member Mason Letter
. External Agency Funding
. Capital Projects
~(\e~\ (\~ No. i
1
"
Local Tax Revenue Options
Revenues Shared 36.42% with RepS
Current Rate Change
Tax Rate Maximum Rate Impact
Real Estate $1.19 None $.01 = $650,000
Personal Property 1 $3.45 None $.01 = $48,000
Utility Consumer 12% 12% 1% = $782,000
Cigarette (20 per pack) $0.54 None $.01 = $44,000
Transient Occupancy 7% None $1 % = $362,000
Admissions (General) 5.5% None 1% = $80,000
Prepared Food & Beverage 5% None 1% = $2,223,000
Motor Vehicle License $20.00 $33.00 $1 = $95,000
Note 1: The Personal Property ifr4)act is calculated on the local portion of the tax only; It does 001 include PPTRA.
Local Tax Rates FY 2009
Locality
Real Estate Personal Property Prepared Transient
Tax Tax Food Tax Occupancy Tax
1.19/1,07 3.45 / 2,69 5,0% 7,0%
1,04/0,91 4,25 / 3,32 6.5% 8,0%
1,05/0,85 3,80/3,31 6,5% 5,5%
1,10/0,92 4,25 / 3,32 6.5% 7,5%
1,11/0,96 4,25 / 3,32 6,5% 8.0%
1.24 /1,00 5,00 / 3,90 6.5% 8.0%
1.20 /1.08 3,70 / 3,22 6,0% 8,0%
1,18/0,94 3.20/2,50 4,0% 7.0%
1,09/0,93 3,50/2,73 4,0% 5,0%
1,13/0,97 4,10/3,30 6,2% 7.4%
0,94/0,80 3,85/2,98 5,3% 6,2%
Average of First Cities
Average of All Cities
Note: Split rates for Real Estate and Personal Property Taxes denote differences in nominal
and effective tax rates based on assessment/sales ratio and assessment basis, respectively,
Source: Weldon Cooper's Virginia Local Tax Rates 2009
2
Prepared Food Tax Comparisons
.' The City's current tax rate is 5.0%
. The City's last food tax rate change was from 4 to 5% on 7/1/2005
. Surrounding communities current tax rates:
. Roanoke County is 4.0%
. Salem City is 4.0%
. Bedford City is 5.0%
. Botetourt County is 4.0%
. Franklin County is 4.0%
. Montgomery County is 4.0%
. Cities with rate increases from 2008 to 2009:
. Danville increased from 5.0% to 6.0%
. Fredericksburg increased from 5.0% to 6.0%
Source: Weldon Cooper's Virginia Local Tax Rates 2009
Prepared Food Revenue Trends for
FY10
. The City's revenue projection is down 5.2%
. Surrounding communities
. Roanoke County is down 3.0%
. Salem City is down 9.8%
. Bedford City is down 4.0%
3
Largest Food & Beverage Businesses FY09
. Valley View area has 12 of the top 18
restaurants.
. South City area has 4 of the top 18
restaurants.
. Downtown has 2 of the top 18 restaurants
Impact of Increasing Prepared Food Tax
. FY11 estimated revenue is $11,117,000
. 1.0% increase in tax rate = $2,223,000
. 2.0% increase in tax rate = $4,447,000
. Impact of 1.0% increase on a $10 meal = $0.10
on a $50 meal = $0.50
. Impact of 2.0% increase on a $10 meal = $0.20
on a $50 meal = $1.00
Source: Department of Finance Revenue Estimates
4
JI
Transient Occupancy Tax
Comparisons
. The City's current tax rate is 7.0%
. Surrounding communities current tax rates:
. Bedford City is 5.0%
. Salem City is 7.0%
. Botetourt County is 5.0%
. Franklin County is 5.0%
. Montgomery County is 3.0%
. Roanoke County is 5.0%
. Cities with rate increases from 2008 to 2009:
. Danville increased from 3.0% to 6.0%
. Emporia increased from 8.0% to 10.0%
Source: Weldon Cooper's Virginia Local Tax Rates 2009
Transient Occupancy Revenue
Trends
. The City's FY10 projection is a decline of 9.9%
. Surrounding communities
. Roanoke County is up 15% through January due
to a large event, but was down previously
. Salem City is down 8.8%
. Bedford City is down 4.0%
10
5
Impact of Increasing
Transient Occupancy Tax
. FY11 estimated revenue is $2,532,000
. 1.0% Increase in tax rate = $362,000
. 2.0% Increase in tax rate = $724,000
. The City's last rate increase was from 6 to 7%
effective 7/1/2001
. There are 32 motels / hotels in the City
Source: Department of Finance Revenue Estimates
11
147 Positions Eliminated Since 2008
. Reduction in full-time positions of 8%
. FY 2008 - 13
. FY 2009 - 66 (36 associated with Civic Center)
. FY 2010 - 68
. Process for Position Reductions
. Identify program/activity adjustment and associated position(s)
. If position is filled, Human Resources works with employee to
transition within the organization
. Hiring Freeze
. Hiring freeze and managed hiring facilitates position
reductions
. Currently have 75 positions vacant with salary/benefit
cost of $3.4 million
12
6
Background of Pension Plan
. 1946 Established Pension Plan (contributory)
. 1973 Discontinued employee contributions
. Benefits enhancements
. 1984 (ESRS)
. 1998 Added Rule of 70 & 80 (lowered
. retirement ages) and enhanced multiplier from
2% to 2.1%
. 2000 added longevity/health care supplement
13
";f;:i}~;
Contribution Rates on the Rise:
ii%~lmpacted by Benefit Enhancements, COLAs
I
;11
j/-;;:':;:j'i-;t'At
Contribution Rates
35,00%
5.00%
30.00%
25.00%
t 20,00%
~ 15.00%
0.00%
##~~~~~~~~~~~~~~~~~~
Fiscal Year End
14
7
Design Changes Not a Quick Fix
Plan Design
Applicability
Savings I Cost Avoidance
Modifying plan design for current employees may impact retirement plans for those employees who are near
or who have met the criteria to retire.
. 1 % employee contribution -> City savings $635,000
15
VRS Considerations
. Invoke employee contributions (newly hired)
. 5%
. 1 % 07/2010 followed by 2% 07/2011
. Increase number of months used to calculate
average final compensation (lowers a component of
retirement formula resulting in a lower pension)
. Modify COLA (cost of living adjustment) formula
. Modify retirement age (newly hired)
. Rule of 90
. Retirement age coincide with provisions under Social
Security
I
I
I
!
, I
I
,
16
8
Public Pensions "Getting it Right"
. Efficient way to deliver retirement benefit
. Pool longevity risks
. Diversified portfolio
. Engages professional investment
management
. Achieve higher investment returns
. Delivers a target retirement benefit at a lower
cost than DC (defined contribution) plan
. Recruitment tool
17
Recommended Approach to
Retirement Benefits Study
. Formation of core team - Finance, City
Manager, Human Resources, Budget
. Development of options
. Assistance from outside professionals as
needed to provide cost data and evaluate
. Periodically report to City Council on status
. Obtain feedback from employees and others
. Perform additional research as needed
. Develop recommendations for adoption as
part of budget FY12
18
9
,..,1
"
'".,.".,..',',. ,j,..,'.
'...~ ..'
>>..;*<
Roanoke Employee Benefits Have Been
Reduced
. Elimination of employer match to Defined
Contribution Plan
. Reduction of pre-tax compensation of $650 per
participating employee
. 1 ,415 employees affected
. Elimination of employee match to Flexible Spending
Accounts
. Reduced pre-tax contribution of $130 per participating
employee
. 552 employees affected
. Elimination of tuition reimbursement program
. 914 employees participated over a 6 year period with
average benefit of $605 per year
External Agency Funding
19
20
,
I
10
I
i
~ '"
Additional Capital Project Issues
. Capital Contributions - $500,000
Second of five planned installments to:
. Center in the Square - $300,000
. Science Museum - $100,000
. Harrison Museum - $100,000
Cash fund'using excess debt service funding
. Building Demolition - $538.000
. Parks and Recreation Admin - $238,000
. Health Department - $300,000
Reallocate residual funding (Police Administration Building)
of $214,830 and identify source for the remaining $323,100
21
Capital Proj ect Issues
. Roanoke River Flood Reduction - $1,750.000
. True-up of project cost share over 20 years by Corp of
Engineers
Engineering staff negotiating with the Corp of Engineers on the
revised local match amount and payment schedule
22
11
I
r~" ..
FYII Budget Balancing Status
Compared to FYIO Adopted Amounts
Revenue Decline
Base Budget Adjustments
Non-Discretionary
. Out of Balance
School Transfer Adjustment
Based on Local Tax Revenue
Adjusted Out of Balance
$9,691,000
$703,100
$10,394,100
$903,814
$9,490,286
23
'12
2/26/2010
Contributions, Program/Event Sponsorship, and Memberships
FY09 FY 10
Agency Budget Budget Comments
Discretionary
Contributions and Sponsorships .
Transdominion Express 2,000 2,000
Renew Roanoke Christmas in April 2,500 2,000
After Prom Parties 3,000 0
Roanoke Foundation - Downtown 20,000 o Included in Mounted Patrol
Virginia Amateur Sports 70,000 56,000
Roanoke Sister Cities 25,000 12,000
Roanoke Valley Horse Show 5,000 4,000
Downtown Roanoke Inc. 10,000 o Christmas Parade
NCAA Championship 4,000 3,200
Miss Virginia Pageant 15,000 12,000
Smith Mountain Lake Cleanup 10,000 0
Regional Chamber SBDC 30,000 0
New Virginia Corridor Technology Council 7,000 2,000
Cultural Agency Marketing 30,000 0
Center In the Square 251,055 200,844
Roanoke Valley Arts Council 1,400 1,120
Roanoke Arts Commission 359,620 287,696
Local Colors 29,876 23,901
Human Services Committee 598,030 478,424
TOTAL 1,473,481 1,085,185
Annual Contract
Convention Bureau (Marketing) 336,000 336,000 Tied to Lodging Tax
Convention Bureau 481 ,440 385,152
Event Zone 190,184 152,147
Total Action Against Poverty 210,832 168,666
Mill Mountain Zoo 33,120 33,120
Total 1,251,576 1,075,085
Memberships
Virginia Municipal League 25,731 25,731
First Cities Coalition 24,051 24,051
Regional Chamber of Commerce 7,595 7>-595
Blue Ridge Soil/Water Conservation 3,000. 3,000
Alliance for Innovation 5,000 5,000
Total 65,377 65,377
Total Discretionary 2,790,434 2,225,647
2/26/2010 Contributions, Program/Event Sponsorship, and Memberships
FY09 FY 10 I
Agency Budget Budget Comments I
Non-Discretionary I
. I
Intergovernmental Agreement I
NRV Commerce Park 32,500 32,500 I
Greenways Committee 33,600 26,880 I
Roanoke Valley Television 176,706 168,923 I
,
Regional Economic Partnership 193,752 184,064 I
Rke/Alleg.Regional Commission 74,137 65,096 I
Virginia Western 38,454 38,454 I
Total 549,149 . 515,917 ,
I
I
Statutory and Other I
Health Department 1,480,864 1,555,041 I
Blue Ridge Behavorial Health 448,890 448,890 I
I
Virginia Cooperative Extension 79,827 79,827 I
I
Hotel Roanoke Conference Center 80,000 80,000 I
Total 2,089,581 2,163,758 I
I
Total Non-Discretionary 2,638,730 2,679,675 I
I
I
Total Discretionary and Non-Discretionary 5,429,164 4,905,322 I
-~
NORFOLK
SOUTHERN
Norfolk Southern Foundation
Post Office Box 3040
Norfolk, Virginia 23514-3040
757/629-2881
Deborah H. Wyld
Executive Director
February 17,2010
The Honorable David A. Bowers
Mayor, City of Roanoke
215 Church Avenue, S.W., Suite 452
Roanoke, V A24011-1594
RECrJ\fED
FEB I , -,Jl0
MAYOR!S Of-FleE
Dear Mayor:
I am pleased to inform you that Norfolk Southern Foundation will provide $10,000
for Greenway projects, specifically capital acquisition of materials and signage plus
development of teacher guide materials. Payment on this will be forwarded in May.
~e~~
Cy: Mr. Mike Quinn
"
CITY OF ROANOKE
OFFICE OF THE MAYOR
215 CHURCH AVENUE, S.w., SUITE 452
ROANOKE, VIRGINiA 24011-1594
TELEPHONE: (540) 853-2444
FAX: (540) 853-1145
DAVID A. BOWERS
Mayor
March 1, 2010
Ms. Deborah H. Wyld, Executive Director
Norfolk Southem
P. O. Box 3040
Norfolk, Virginia 23514-3040
Dear Ms. Wyld:
Thank you for your letter of February 17, 2010 on behalf of Norfolk Southern
Foundation.
Thank you, also, and most especially, for the Foundation's providing $10,000.00
to the City of Roanoke for greenway projects, specifically for capital acquisition of
materials and signage plus development of teacher guide materials.
Your donation to the City is greatly appreciated. I assure you, it will be put to
good use in our greenway program. The Foundation is to be commended for this
generous and positive investment in Roanoke.
Sincerely,
&~~
David A. Bowers
Mayor
DAB:ew
pc: The Honorable Vice-Mayor Sherman P. Lea
and Members of the Roanoke City Council
Chris Morrill, City Manager
Mike Quinn
Office of the Mayor
CITY OF
WHEREAS, multiple sclerosis (MS) is a chronic, often disabling disease of the
central nervous system that affects approximately 10,000 people in Virginia and
330 people in the city of Roanoke and its surrounding county; and
WHEREAS, most people with multiple sclerosis are diagnosed between the ages
of 15 and 50 but the unpredictable physical and emotional effects can be lifelong;
the progress, severity and specific symptoms of MS in anyone person cannot yet
be predicted, but advances in research and treatment are giving hope to those
, affected by the disease; and
WHEREAS, studies show that early and ongoing treatment with an FDA-
approved therapy can reduce future disease activity and improve the quality of I
life for many people with MS; and
WHEREAS, multiple sclerosis is a disease that not only affects the person with
the condition, but also greatly impacts family, friends, and the community; the
exact ,cause of multiple sclerosis is still unknown, and there is no known cure;
and
WHEREAS, the symptoms of MS may be mild such as numbness in the limbs, or
severe, such as paralysis or loss of vision; evel}l hour of evety day, someone is
newly diagnosed with multiple , sclerosis; and
WHERIgAS, the National Multiple Sclerosis Society envisions a world free of
MS; the Blue Ridge Chapter of the National Multiple Sclerosis Society provides
programs and services to address the challenges of evel}lone affec;ted by MS.
NOW, THEREFORE, I, David A. Bowers, Mayor of the City of Roanoke, Virginia,
do hereby proclaim March 8 - 14,2010, throughout this great All-America City,
as
MS AWARENESS WEEK.
Given under our hands and the Seal of the City of Roanoke this fifth day of March
, in the year of two. thousand and ten.
A TTESr:
-b~
~/n.~
Stephanie M. Moon
City Clerk
David A. Bowers
Mayor
3/ 'lIb
,
My name is Bill Nunnenkamp and I would like to thank the City Council, the Mayor
and the new City Manager for allowing me this opportunity to voice my. opinion about
the decision to close Countryside Golf Course.
First, I am sure council may agree that the city had not researched thoroughly prior to
the purchase of the golf course what this limitations would be in developing this property
but still went ahead and made the purchase.
Second, Whether or not the doors to Countryside opened or closed, doesn't the City
still have to pay the $400,000 plus note on this property.
Third, Does Council know or have they even researched what it will cost the City to
maintain this property after the present vendor leaves. I'm sure the city needs to keep the
grass cut so it doesn't become an eyesore to the home owners surroimding this property.
Fourth, Has Council considered keeping the course open and then putting it up for sale .
in the hope of recouping some of the money already lost and to stop the bleeding for .
years to come. Once the doors close the value of this property will decrease if it is no
longer a golf course.
Fifth, Does Council know that in 2002 Golf Digest, the most widely renowned golf
magazine named Countryside one of the top ten Golf Courses to play in the country.
. Sixth, Does Council know the economic impact closing the doors will have on the
City residents who play at Countryside? Some of the golfers I have talked to can't afford
to join the other courses in the valley. The others will now be giving their money to the
neighboring counties and these counties will be rewarded with this additional sales tax
from Roanoke City residents.
Seventh, If no longer a golf course has any thought been given to lowering the
. property taxes to the neighboring community if so how much will this sost the City?
Eighth, Last, I do not live. in the City, I have been driving to this golf course from
Botetourt since 1996. I have been a member at Countryside for thirteen years. In this
period of time I have spent tens of thousands of dollars in the City of Roanoke because
of this golf course. The gas stations, the restaurants and many other small businesses
that I have frequented will no longer have me as a customer.
Council the decision about Countryside has changed so many times and we are
~
,
hoping you can re-think this decision and keep the door open, it is not to late. More
people whether a visitor from out of the area or a City Resident frequent Countryside
more than Taubman Art Museum. That being said maybe that door should be closing
instead of Countryside. This property was purchase almost fifty years ago to be a Golf
Course, it is hard to believe City Council would vote to destroy what has become a piece
of some many lives in the Roanoke area. Please make a motion to re-consider this
decision, it is not to late.
Thank you for the opportunity to voice my thoughts.
Bill Nunnenkamp
Email: feb419@msn.com
540-353-6777
Addressed Council: 3/1110
~
..,
,~
City Council Comments on Countryside
. March 1st 2010
Good Afternoon Mayor Bowers, Members of City Council and the new City Manager
I am President of the Countryside Golf Association. We have 370 members consisting of men,
women, senior citizens; and the Fleming Golf team. I have been asked to come to Council and
ask for your reconsideration of closing the Course. The economic impact and the
environmental beauty that it gives to those people who bought homes around the golf course
and those of us who play there may be gone forever. I agree that the City cannot and should
not put money into the golf Course that could be going to schools, City schools don't-gal~ a
nickel if the course closes. The Golf Course may be the only project in your Capital plan that
you can get 100% return.
As a former member of City Council and the School Board, I understand the tough decisions
that have to be made on many projects but I'm concerned that the information the Council
receives is limited.
I understand the process that the City used to acquire the golf course but closing the course
should not be done without exhausting all options.
Here are some Facts:
· Countryside golf course is one of the best developed green spaces in the valley and one
of the most competitive courses in. the state of Virginia.
· Countryside is a recreational facility that is nationally recognized and is a highly
developed piece of property with unique qualities.
· Countryside is the home of some. 200 residents who built their homes directly around a
golf course which is traditionally a good economic and stable investment for
homeowners. To close the golf course creates a dangerous e,conoinic and environmental
consequence. Among the 2000 homes between Peters Creek and Hershberger road.the
homes 'around Countryside average the highest real-estate value.
,
· Countryside golf course has served as an economic engine for surrounding hotels,
Downtown Roanoke Inc., the Chamber of Commerce and businesses who use the golf
course along with non profits who sponsor T oumaments to raise funds for their
Organizations.
· Land use limitations to the Airport & waterways will not change if you close the course
· The debt service of over $400,000 annually will not change if you close the course.
· . As a Golf course it can still be a part of Lick Run and other recreational strategies, there
are ten acres free to serve those purposes.
What can the City do?
· Offer Meadowbrook, the current operators, a four to eight year option that would not
result in a financial commitment from the City of Roanoke. Four to eight years would give
Meadowbrook enough time to get back any investments needed to operate the Course.
They are willing to negotiate.
· Sell the course, put it on the open market, and let it go.
· Give the new City Manager who has tremendous experience in economic development a
chance to make this project work. Savannah Ga. has Bacon Park, a municipal Golf
course that works well for the City of Savannah.
· Establish a commission much like the School Board and Civic Center to oversee the
development and create economic options for the Golf Course.
· Turn this whole project over to the Economic Development Department.
I know that City Council did not intend to purchase the course if it was inappropriate for
the intended use, but that s what happened. In construction, you measure twice and cut once,
I am asking this Council to reconsider your decision and further measure the impact and
opportunity of Countryside Golf Course.
Thank you and good luck
Alvin Nash
?~
'\,.,/ .
~
Let's Make a Mountain Out of Our Molehill
Manley C. Butler, Jr.
President
Butler Parachute Systems Group, Inc.
Roanoke
My "Credentials" as a Roanoker
Before I get started on the meat of this article, I want to establish my "credentials" as a citizen of
Roanoke. This is my hometown - I was born in the old Jefferson Hospital in 1952; I went to
Crystal Spring Elementary, Woodrow Wilson Junior High. I graduated from Patrick Henry in
1971 and climbed to the top of the star five times on the night I graduated from high school. I
then attended Virginia Western for a year and Radford College for one year. In 1973 I joined the
Navy and served six years on active duty, including three years in the fleet as a combat
aircrewman and three years at the University of Texas at Austin in a commissioning program. In
December, 1980, I graduated from UT with a BS in Aerospace Engineering. Eventually, I
worked for almost twelve years (early-83 to early-95) in the high desert north of Los Angeles -
four years for the Naval Weapons Center at China Lake and balance with my own company near
the town of Mojave.
I am the sole shareholder in Butler Parachute Systems Group, Inc. In mid-1994 I purchased a
building on Loudon Ave and renovated I half for the use of Butler Parachutes and the company
completed its move to Roanoke in January 1995. When we arrived in Roanoke we had three
employees; we have been as high as 37 and we currently have 23 employees. In mid-2000 our
tenant moved out and in 2001-02 we completed renovation of the other half of the building - we
now have more than 20,000 square feet in use.
In summary of my credentials, I have lived in Roanoke for my first twenty years and the past 14
years; and even though I lived many other places for twenty years or so, this has always been my
"home town" (the only place that even came close was Austin). And for those of you trying to
make the connection, I am proud to say that former Congressman M. Caldwell Butler is my
father (and that is he doing pretty well for 82 years old).
Now on to the meat of this article - I hope that you all will consider it worth your time when you
have finished.
1 The majority of the renovations on the property on Loudon Ave. were done by Breakell, Inc. which is
now run by my life-long friend Stan Breakell whom J don't ever remember not knowing.
Page 1 of 10
Tramway to Mill Mountain Molehill.doc
,
The Times Articles on Mill Mountain & Downtown
Several recent (& not so recent) articles in the Roanoke Times have beaten to death the subject
of placing a restaurant on the site of the old Rockledge Inn. And of course there is the usual
pandering about how we should do this or do that to help re-energize downtown - one article
even mentioned that we should pursue "clustering - that's the way it's done in New York City"-
my response to that is simply - thank God we aren't New Y ark City.
Other series of articles mention an incline railway to the top of the mountain (from where to
where?) and, by implication some sort of "people mover" (bus, trolley, or golf carts?) would
travel from the market area to the base of the incline. My friend Bev Fitzpatrick2 is so enamored
of restoring the incline railway that he is blinded to other possibilities - in fact, I remember one
quote from Bev, (which I must paraphrase) to the effect of "I know of no other way to get to the
top of the mountain".
None of this blathering about a lodge or an incline railway makes much sense when discussed in
the isolated chunks that have recently caused so much hate and discontent. As you might gather
from the title of my essay, we use our mountain like a molehill and it is time to change that
So now it is time to look at the big picture.
First, I doubt that Mr. Fishburn had in mind that his wonderful donation
would, in essence, have become a private reserve for the few dozens of hikers
that roam across the flanks of the mountain on the hiking paths.
Next I have heard for years that the City of Roanoke is the only city in the world with a mountain
that is completely contained within the city limits. But other than our spectacularly tacky star
that almost everyone, including me, seems to be fond of, we make virtually no use ,of this
wonderful asset.
In the past we had the Rockledge Inn on top of the mountain and although this was the original
home of the Mill Mountain Theater when it burned in 1976 there was apparently not enough
interest to rebuild the lodge. I remember going to several plays at the Rockledge as a teenager
and have attended several more in the Center in the Square (by the way - the talk of completely
renovating the Center now that the art museum moves makes no sense whatsoever - let's be
very, very careful with this project).
In my opinion, placing a new restaurant (and lodge?) near the Rockledge site would be a very
strong addition to the ambience and the economy ofthe valley. Furthermore, I think that these
buildings should be hung out over the mountainside to be more visible from the valley and to
provide a better view for the visitors. It could be illuminated at night and be as visible as the
star.
2Eric Fitzpatrick and I went all through school together and I don't ever remember not knowing the
Fitzpatrick boys.
Page 2 of 10
Tramway to Mill Mountain Molehill.doc
,
To all ofthe readers out there, I want you to realize that it is time to turn our molehill into a
mountain worthy ofthat appellation - and here is how to do it.
A Concept for an Aerial Tramway
One needs look no further than the Sandia Peak tramway in Albuquerque for inspiration for an
aerial tramway to the top of Mill Mountain. I have made quite a few trips to Albuquerque and
two trips up the aerial tramway. This ride provides an incredible view and is well worth the time
if you are ever in the area. This photo shows the Sandia Peak tram in action - and if memory
serves correctly, at one point the tram is over 800 feet above the ground. The map shows the
approximate location of the tram - although without a 3-D representation, the sense of the terrain
is lost.
-~~..~..
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Admittedly, the scenery here is not as spectacular as the Sandia Peak area, but it is still quite
special, but in a different way, of course. This is especially true in the Roanoke Valley in the
winter when a cold front comes through and the air is crisp and clear and one can see all the way
across the valley. And, in any case, an aerial tramway from downtown Roanoke to the top of our
Page 3 of 10
Tramway to Mill Mountain Molehill.doc
,
very own mountain would still be an enormous tourist attraction all by itself. It would draw
visitors from hundreds of miles, as well as off the parkway and 581 & 81 for the sole purpose of
riding the tram. Once we have them here we can entice them with other niceties that we have to
offer.
An Overall View of Downtown Roanoke
Page 4 of 10
Tramway to Mill Mountain Molehill.doc
"
An Detail View ofoanoke
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The Mill Mountain aerial tramway should have its base station located in or near the market; my
first suggestion would be the parking lot on the west side of Williamson Road between Kirk and
Church. This would allow folks to walk through the market area and still be less than four
blocks from the parts of the market with the most "ambience". It would also be less than three
blocks from the footbridge to the Hotel Roanoke.
Page 5 of 10
Tramway to Mill Mountain Molehill.doc
"'
An aerial tramway has two verv sif!nificant advantaf!es over an incline railway:
I. An aerial tramway would have minimal impact on the mountain itself - perhaps only one
tower at the top and certainly no more than two towers on the mountain. This is striking
difference in the work that would be required for a niil trail up the side (here's to you
Rupert).
2. The tramway base station could be downtown, thus eliminating the aggravation and
expense of the people movers (sorry Bev).
Logical variations ofthe tram cable path are:
I
f
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Route A
Over 581/220 and across parts of SE that are largely industrialized -
the straight-line distance is about 1.4 miles on a,heading of about 170 degrees.
In my opinion, this route is the most desirable (and the simplest).
Page 6 of 10
Tramway to Mill Mountain Molehill.doc
,
J'l T--:iod
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Route B
If the route had a dogleg to keep it roughly parallel to the railroad and
avoid more of the populated area, then
the total distance would increase to about 1.5 miles;
Page 7 of 10
Tramway to Mill Mountain Molehill.doc
,
r. ~CJd,
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Another dogleg route would cover more of the river view,
have minimal flight path over residential areas
but would be close to Roanoke Memorial Hospital and its
helicopter operations which might be a problem.
Page 8 of 10
Tramway to Mill Mountain Molehill.doc
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And yet another path, with a double dogleg would spend some time over part of our greenway.
Page 9 of 10
Tramway to Mill Mountain Molehill.doc
.~
Our City Government
In a move that astounds me, Roanoke City Council has repeatedly considered plans to prevent
further development of Mill Mountain - while wondering how to bring more tourists to the
Valley. Wake up ladies and gentlemen - that makes about as much sense as complaining about
being thirsty while standing at the water fountain with the water gushing over onto the floor.
In Conclusion
I think that putting a tramway from the market up to the top of the mountain would be a
spectacular attraction, in and of itself. Furthermore, placing a restaurant and small ~odge on the
top of our very own mountain will be a wonderful way of
Making a mountain out %ur molehill-
Making a real mountain out o/Mill Mountain
Notes:
Here, it's very important to mention (again) that an aerial tramway has two very significant
advantages over an incline railway:
1. An aerial tramway would have minimal impact on the mountain itself - perhaps only one
tower at the top and certainly no more than two towers on the mountain. This is a
striking difference in the work that would be required for an incline (here's to you
Rupert, but sorry Bev).
2. The tramway base station could be downtown, thus eliminating the aggravation and
expense of the people movers (sorry again Bev).
And finally, I note since the City Council seems bound and determined to spend it on something
THIS WOULD BE A TREMENDOUSLY
BETTER USE OF OUR $14,000,000
THAN AN ENCLOSED AMPHITHEATER
IN ELMWOOD PARK
Maps were created the maps using Microsoft Streets and Trips 2007.
Page 10 0/ 10
Tramway to Mill Mountain Molehill.doc
;
,
Roanoke Times
February 28, 2010
Text highlighted in yellow is Ms. Burcham's
11l~J1!llg!J1lgliJ11J!l!l!J!f!JJJ1.fiPlgriiJ'j!Jllj!ilQiiif1:il!61Ii!il!Ht!0l~YlRpltlJEMfllJll1mfS;mr;Jm91ilY1dil~.t~Ilm..'t.yJgoJ!n.Cii~
Darlene Burcham
Burcham served as Roanoke's city manager from 2000 until
today.
As Roanoke's city manager for the past 10 years, I
appreciate the opportunity to share some insights
regarding the city's financial situation, and offer some
heartfelt advice on how our community can survive the
difficult economic challenges ahead.
This time last year, Roanoke unfunded or eliminated 88
positions and drastically cut its operating budget for
fiscal year 2010, and I continue to work with staff to
identify ways to reduce costs and operate the city as
efficiently as possible. But the current economy has
impacted state funding to our city and its schools
beyond the point where many of these reductions can
be offset. Instead, to meet this challenge, we must take
a hard look at priorities for services and change the way
we do business as a local government.
We are living in an unprecedented time of economic
crisis. Too many of Roanoke's citizens and those in the
entire state of Virginia are not aware of what's
happening at the state level that is severely impactin'g
us at the local level. I have consistently expressed
confidence in city staff in managing.the local situation. If
we as a locality had more control of our destiny and had
more options as it pertains to financing our operations,
we would be in far better shape.
Recently, I received an e-mail from a concerned citizen
who suggested that rather than a meal tax increase, we
should invoke a half percent increase on the sales tax.
That constituent, whose family has been in Roanoke for
more than a hundred years, was shocked when I
informed him that we don't have that option. That is an
option reserved at the state level. Many localities,
including our own, in the past have lobbied the General
Assembly for the opportunity to have a local sales tax
option. We and others have been resoundingly defeated
each and every time.
It is unfortunate that we have arrived at the economic
crisis that we're in and so many people have yet to
understand what few options city council, as a local
governing body, has and how much is controlled by the
state. Many people do not understand the kind of
government we have in Virginia -- the fact that we are a
Dillon Rule state. This means we can do only what state
law expressly says we can, as compared to a state like
North Carolina that is a Home Rule state by virtue of
legislative action, where you can do anything unless it is
expressly prohibited by the state.
In trying economic times -- and we are clearly there -- it
is unfortunate that so many people do not understand
how limited the city council's options are for addressing
this problem. One of things we have to do -- not just as
Roanoke, but as a state -- is have a way of better
informing our citizens as to where decisions are
occurring.
,
Several city council members were in Richmond on Feb.
11 for Legislative Day, and we sat with the Virginia First
Cities Coalition, representing the older urban areas in
our state, to hear about budget issues that will affect
our cities. Prior to Gov. Bob McDonnell's statement
week before last, the impact of the proposed budget
would have required a 23-cent increase in the real
estate tax rate in order to recover the lost revenue from
the state. That cannot be done.
I'm afraid our constituents, the people who live in
Roanoke, do not understand that. I'm confident city
council members will do their best, with limited means,
to try to address some of the challenges that are being
put before us. But it is unreasonable for anyone to
suggest that, as a local government, we are going to be
able to respond to all of the cuts, all of the reductions
that the state is proposing. Without a doubt, there will
be a lot of pain in this process.
This may include the reduction or elimination of
services citizens have come to rely on such as loose leaf
collection, regular bulk collection, street paving, library
programs, parks and recreation programs, maintenance
of city facilities, conditions of public spaces, and
frequency of mowing of public spaces and parks. In
addition, it is important to remember that city
employees provide these services. Thus, if reductions in
staff are required, the timeliness of service delivery will
be affected as the result of fewer employees available
to provide services.
No one is going to feel good about what comes out at
the end of the process, but city staff will do their very
best to lead city council on a course that minimizes that
negative impact.
~kWt~
For us to assume, as we begin the budget development
process for fiscal year 2011, that we're going to be all
right or that things are going to look like they have
looked in the past is just wrong. We have to begin to
start thinking in a very different way and start
challenging Virginia to respond very differently in the
future.
It is also important for citizens to understand that
Virginia's older, core cities -- of which Roanoke is one --
are significantly challenged because they have more
service needs and fewer resources. In fact Virginia First
Cities, a coalition of 15 older cities in Virginia, has
identified its members as the most fiscally stressed
cities in Virginia. This has never been more true than in
2010.
Roanoke has recently seen significant increases in the
costs of human service/social service programs, which
have become major factors in balancing a budget on the
local level. Unfortunately, we continue to see that
trend, and the weakened economy is identifying even
more people who have needs for various services.
What a lot of people don't think about is that Roanoke
is the largest city west of Richmond; we are the urban
center for Western Virginia; we are the home of the
majority of human services that are available to
individuals in need or at risk. In addition, all of the public
housing in the entire region is physically located in our
city, and we have a significant number of people living
in poverty (16 percent). As a result, we have both the
advantage and disadvantage of being a magnet for
individuals who have need for services.
.,
, have been proud to work in a city that cares about
people, but I have also been frustrated to see that we
are serving individuals who should be served by their
home community but are not because those
communities choose not to make services available to
their less fortunate residents.
City council and the city manager must make sure the
needs of those individuals are also represented as they
put together a budget for the next fiscal year, as there is
often no one speaking on their behalf. That is an unseen
challenge the city must also address.
Roanoke will continue to stand with the Virginia First
Cities Coalition to advocate state policy changes that
will re-energize our cities and help create a high quality
of life, but make no mistake: The anticipated shortfalls
in state funding will have serious long-term economic
and social ramifications for the commonwealth as a
whole.
While I am confident our local government will do all it
can to keep services intact and support our schools, the
problem cannot be solved at home. I strongly urge city
council members and the citizens of Roanoke to call on
the state of Virginia to stop unfairly shifting its
responsibilities to localities, provide the needed funding
for education and take more responsibility for human
services.
JiEflmL'€A!
Thank you for the opportunity to serve as. city manager
for the past 10 years, and my hope is that Roanoke will
continue to shine brightly through these hard times,
and emerge as the strong city it has proven it can be.
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, S.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: (540) 853-1138
City Web: www.roanokeva.gov
March 1,2010
Honorable David A. Bowers, Mayor
Honorable Sherman P. Lea, Vice Mayor
Honorable M. Rupert Cutler, Council Member
Honorable Gwendolyn W. Mason, Council Member
Honorable AnitaJ. Price, Council Member
Honorable Court G. Rosen, Council Member
Honorable David B. Trinkle, Council Member
Dear Mayor Bowers and Members of City Council:
Subject: Public Hearing Request to Amend
Personal Property Tax Credit for
"Clean Special Fuel" Vehicles
Background:
City Council adopted on October 22, 2009, an ordinance establishing a 10% tax
credit against personal property for owners of "clean special fuel" vehicles.
Considerations:
A request is being made to amend the ordinance passed by City Council on
October 22, 2009, regarding the personal property tax credit adopted for the
owners of "clean special fuel" vehicles. Specifically, the owner shall receive a credit
of ten percent (10%) on the amount due after the State's personal property tax
relief (PPTRA) has been applied to the tax. A full report will be included in the
March 15, 2010 agenda material for your consideration.
Recommendation:
Pursuant to the requirements of the Virginia Code, the City of Roanoke is required
to hold a public hearing if it wishes to consider a change in a tax ordinance. This
report is requesting a public hearing be advertised on the above matter for
Council's regular meeting to be held on Monday, March 15,2010 at 7:00 p.m.
Darlene L. Burc
City Manager
Honorable Mayor and Members of City Council
March 1, 2010
Page 2
DLB/rbl
c: Honorable Sherman A. Holland, Commissioner of the Revenue
Honorable Evelyn W. Powers, City Treasurer
Stephanie M. Moon, City Clerk
William M. Hackworth, City Attorney
Ann H. Shawver, Director of Finance
Sherman M. Stovall, Director of Management and Budget
Roy M. Mentkow, Director of Technology
CM 10-00041
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, S.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: (540) 853-1138
City Web: www.roanokeva.gov
March 1,2010
Honorable David A. Bowers, Mayor
Honorable Sherman P. Lea, Vice Mayor
Honorable M. Rupert Cutler, Council Member
Honorable Gwendolyn W. Mason, Council Member
Honorable AnitaJ. Price, Council Member
Honorable Court G. Rosen, Council Member
Honorable David B. Trinkle, Council Member
Dear Mayor Bowers and Members of City Council:
Subject: Request Public Hearing to Renew
Lease for Big Lick Pizza in City
Market Building
Background:
C. Roger Lamm, III, d/b/a Big Lick Pizza Co., has requested a lease for stall
#114 and #135 which consists of 603 square feet of space located in the City
Market Building. The current lease will expire March 31, 2010. Mr. Lamm has
expressed a desire to continue leasing this space on a month to month lease
not to exceed twelve (12) months, commencing April 1, 2010. A public hearing
is required to consider this lease term.
Recommended Action:
Authorize the scheduling and advertising of this matter for a public hearing on
March 15,2010, at 7:00 p.m.
Respectfully submitted,
Darlene L. Burc
City Manager
Honorable Mayor and Members of City Council
March 1,2010
Page 2
DLB/c1t
c: Stephanie M. Moon, City Clerk
William M. Hackworth, City Attorney
Ann H. Shawver, Director of Finance
R. Brian Townsend, Assistant City Manager for Community Development
Robert B. Ledger, Manager, Economic Development
Cassandra L. Turner, Economic Development Specialist
Joshua L. Mabrey, Accountant/Accounts Receivable
CM 10-00042
CITY OF ROANOKE
DEPARTMENT OF FINANCE
215 Church Avenue, SW, Suite 461
PO Box 1220
Roanoke, Virginia 24011-1220
Telephone: (540) 853-2821
Fax: (540) 853-6142
JOHN W. BINGHAM, CPA
Assistant Director of Finance
ANN H. SHAWVER, CPA'
Director of Finance
ANDREA F. TRENT
Assistant Director of Finance
March 1, 2010
Honorable David A. Bowers, Mayor
Honorable Sherman P. Lea, Vice-Mayor
Honorable M. Rupert Cutler, Council Member
Honorable Gwendolyn W. Mason, Council Member
Honorable Anita J. Price, Council Member
Honorable Court G. Rosen, Council Member
Honorable David B. Trinkle, Council Member
Dear Mayor Bowers and Members of City Council:
Subject: Public Hearing Request
Dear Mayor Bowers and Members of City Council:
Pursuant to the requirements of the Virginia Code, the City of Roanoke is required to
hold a public hearing on the reallocation of a portion of Series 2002 and 2008 bonds
from the category of libraries/public libraries to the category of public buildings. This
is to request that a public hearing be advertised on the above matter for Council's
regular meeting to be held on Monday, March 15, 2010, at 7:00 p.m., or as soon
thereafter as the matter may be heard. A full report will be included in the March 15,
2010 agenda material for your consideration.
Respectfully submitted,
fQJ6~
Ann H. Shawver
Director of Finance
AHS/ca
c: Darlene L. Burcham, City Manager
Christopher P. Morrill, City Manager' Select. ,,-:_,
.."~_' '..L:' .:;:~- j."i
William M. Hackworth, City Attorney
Stephanie M. Moon, City Clerk
Sherman M. Stovall, Director of Management and Budget
.
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: c1erk@roanokeva.gov
JONATHAN E. CRAFT
Deputy City Clerk
STEPHANIE M. MOON, CMC
City Clerk
CECELIA T. WEBB
Assistant Deputy City Clerk
March 5,2010
Ms. Darlene L. Burcham
3527 Windsor Oaks Circle, S. W.
Roanoke, Virginia 24018
Dear Ms. Burcham:
Your communication tendering your resignation as member of The Hotel
Roanoke Conference Center Commission, was before the Council of the City of
Roanoke at a regu lar meeting held on Monday, March 1 , 2010.
On motion, duly seconded and adopted, your resignation was accepted and the
communication was received and filed.
The Members of City Council requested that I express sincere appreciation for
your service to the City of Roanoke as a member of the Fair Housing Board from
May 6, 2002 to March 1,2010. Please find enclosed a Certificate of Appreciation
and an aerial view photograph of the Roanoke Valley in recognition of your years
of service.
Sincerely,
~rn. ~HV
Stephanie M. Moon, CMC
City Clerk
SMM:ew
Enclosures
pc: Deborah J. Moses, Director, The Hotel Roanoke Conference Center
Jonathan E. Craft, Deputy,City Clerk
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CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C. Taylor Municipal Building
.' 21,? Church Avenue, S.W., Room 364
.;. ::.' ,Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: (540) 853-1138
City Web: www.roanokeva.gov
February 19, 201 0
Honorable David A. Bowers, Mayor
Honorable Sherman P. Lea, Vice Mayor
Honorable M. Rupert Cutler, Council Member
Honorable Gwendolyn W. Mason, Council Member
Honorable AnitaJ. Price) Council Member
Honorable Court G. Rosen, Council Member
Honorable David B. Trinkle, Council Member
Dear Mayor Bowers and Members of City Council:
Please accept this letter as confirmation of my resignation from the
position of Hotel Roanoke Conference Center Commissioner effective
March 1, 2010. While this appointment is not tied to the City Manager
position, it has been traditional for someone in the Manager's Office to
serve. Given the ongoing discussions regarding a possible expansion of
the hotel and conference center, I would strongly recommend that you
appoint Brian Townsend to serve as a commissioner at least for the
balance of this year as he has been actively involved and has an intimate
knowledge of these negotiations.
Respectfully submitted,
Darlene L. Burcham
City Manager
DLB/sm
.
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: c1erk@roanokeva.gov
JONATHAN E. CRAFT
Deputy City Clerk
STEPHANIE M. MOON, CMC
City Clerk
March 5,2010
CECELIA T. WEBB
Assistant Deputy City Clerk
Ms. Darlene L. Burcham
3527 Windsor Oaks Circle, S. W.
Roanoke, Virginia 24018
Dear Ms. Burcham:
Your communication tendering your resignation as a non-elected City
representative of the Roanoke Valley-Alleghany Regional Commission, was
before the Council of the City of Roanoke at a regular meeting held on Monday,
March 1,2010. '
On motion, duly seconded and adopted, your resignation was accepted and the
communication was received and filed.
The Members of City Council requested that I express sincere appreciation for
your service to the City of Roanoke as a non-elected City representative of the
Roanoke Valley-Alleghany Regional Commission from February 5, 2001 to
March 1, 2010. Please find enclosed a Certificate of Appreciation and an aerial
view photograph of the Roanoke Valley in recognition of your years of service.
Sincerely,
~!'n. rr,,~
Stephanie M. Moon, CMd
City Clerk
SMM:ew
Enclosures
pc: Wayne G. Strickland, Executive Director, Roanoke Valley Alleghany
Regional Commission, P. O. Box 2569, Roanoke, Virginia 24010
Jonathan E. Craft, Deputy City Clerk
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ROANOKE
OFFICE OF THE CITY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, SW, Room 364
Roanoke, Virginia 24011
540.853.2333
www.roanokeva.gov
February 24, 2010
Wayne G. Strickland
Executive Director
Roanoke Valley Alleghany Regional Commission
P. O. Box 2569
Roanoke, Virginia 24010
Dear Wayne:
It is with deep regret that I submit my resignation from the Roanoke
Valley Alleghany Regional Commission Board effective March 1, 2010.
I have thoroughly enjoyed my association with the Regional Commission
throughout the years. Thank you for all you do to make the. Roanoke
region a special place.
Sincerely,
~ .
"7 ;
'-__""'1 f. /J., /
L~_./,,"k"J ~l!..'~
Darlene L. Burcham
City Manager
DLB/sm
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.
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: c1erk@roanokeva.gov
JONATHAN E. CRAFT
Deputy City Clerk
STEPHANIE M. MOON, CMC
City Clerk
CECELIA T. WEBB
Assistant Deputy City Clerk
March 5,2010
Mr. Adam Markwood
1862 Arlington Road, S. W.
Roanoke, Virginia 24015
Dear Mr. Markwood:
A communication from the City Clerk advising of your resignation as member of
the Fair Housing Board, was before the Council of the City of Roanoke at a
regu lar meeting held on Monday, March 1 , 2010.
The Members of City Council requested that I express sincere appreciation for
your service to the City of Roanoke as a member of the Fair Housing Board from
April 7, 2008 to March 1, 2010. Please find enclosed a Certificate of
Appreciation and an aerial view photograph of the Roanoke Valley in recognition
of you r years of service.
Sincerely,
~ hi. 'rYJ'fv\J
Stephanie M. Moon, C~C
City Clerk
SMM:ew
Enclosures
pc: John Moorefield, Recording Secretary, Fair Housing Board
Jonathan E. Craft, Deputy City Clerk
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CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
- Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: c1erk@roanokeva.gov
JONATHAN E. CRAFT
Deputy City Clerk
STEPHANIE M. MOON, CMC
City Clerk
CECELIA T. WEBB
Assistant Deputy City Clerk
March 1, 2010
The Honorable Mayor and Members
of the Roanoke City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of the Council:
This is to advise that Adam Markwood has tendered his resignation as a member 0 f the
Fair Housing Board, effective March 1, 2010.
Sincerely,
~ dr). h1o~
Stephanie M. Moon, CMd
City Clerk
pc: Marie Green, Chair, Fair Housing Board
CITY OF ROANOKE
PLANNING BUILDING AND DEVELOPMENT
215 Church Avenue, S.W., Room 166
Roanoke, Virginia 24011
Telephone: (540) 853-1730 Fax: (540) 853-1230
E-mail: planning@roanokeva.gov
March 1,2010
Architectural Review Board
Board of Zoning Appeals
Planning Commission
Honorable David A. Bowers, Mayor
Honorable M. Rupert Cutler, Council Member
Honorable Sherman P. Lea, Vice Mayor
Honorable Gwendolyn W. Mason, Council Member
Honorable Anita J. Price, Council Member
Honorable Court G. Rosen, Council Member
Honorable David B. Trinkle, Council Member
Roanoke, Virginia
Dear Mayor Bowers and Members of City Council:
Subject: 2009 Annual Report
Planning Commission
I am pleased to provide Council with the following report on the Commission's activities
during 2009 and an overview of projects we hope to complete in 2010. '
The Commission met 23 times and considered the following:
. 25 requests to rezone property or amend proffered conditions and
3 street and/or alley closure requests;
. amendments to the zoning ordinance in order to clarify regulations and refine
regulatory concepts based on their practical application, and development of a
new zoning district (Urban Flex) to encourage redevelopment of underused
commercial/industrial areas.
. adoption of an Old Southwest Neighborhood Plan and amendment of 2007
Update to Roanoke Valley Conceptual Greenway Plan.
Staff develops annual"report cards" on comprehensive plan and neighborhood plan
implementation activities. These two reports are also being forwarded to Council. Staff
continues to work on the Neighborhood Indicators project that was recommended in
Vision 2001-2020.
During calendar year 2010, the Commission will continue to monitor the zoning and
subdivision ordinances and recommend amendments as necessary.
A roster of meeting attendance and the status of certifications of Commission members
is attached to this report for your information. A listing of all rezoning and street and
alley requests is also attached for your reference.
Respectfully submitted,
~~
Angela Penn, Chairman
City Planning Commission
/mpf
attachment
cc: Christopher Morrill, City Manager
William M. Hackworth, City Attorney
R. Brian Townsend, Assistant City Manager
Chris Chittum, Agent, City Planning Commission
2009 MEETING ATTENDANCE/CERTIFICATION
10 regular and 2 special meetings, and 11 work sessions were held
Commission Member
No. of Reqular (10) Attended
Kent Chrisman (Certified)
Mark Futrell (appointed Nov. 09)
Lara Katz (Certified)
Angela Penn (Certified)
Henry Scholz (Certified)
Chad Van Hyning (Certified)
Fredrick Williams (Certified)
10
2
8
7
10
6
8
2009 Rezoning/Amendment of Proffers
PC Action I
Tax No. Applicant/Location Request Taken
Pt. 5090210 ECS Properties Rezone from R 12 to CN Recommended
Pt. 5090278 Wood mar Drive, SW with conditions approval
1272801 Lorrd Ganjeshni Rezone from MX to CG, Recommended
1917 Franklin Road, SW with conditions approval
Pt. 2720701 Roanoke Electric Steel Rezone from CG, RMF Recommended
Pt. 2720113 Shenandoah, Westside, and R5 to RMF and R5 approval
Pt. 2720114 N.W.
3012827 Anstey/Hodge Advertising Rezone from RM 1 to D, Recommended
120 Commonwealth, NE with conditions approval
6640108 Oakey's Rezone from MX to CG, Recommended
5416 Airport Road, NW with conditions approval ~.
Pt. 2770801 OmardelWilder Rezone from R7 to Recommended
1217 Peters Creek Road, RMF, with conditions denial
NW
2660103 Newmel,LLC Rezone from R7 to MX, Recommended
3605 Melrose Avenue, with conditions denial
NW
1130809 Branch Family Rezone from 11 to IN, Recommended
1130814 1354 8th Street, SW with conditions approval
4013005 - Rescue Mission Amend proffers and Recommended
4013008 Jamison and Bullitt, S.E. rezone to MX approval
4013015
Various City of Roanoke Rezone from 11, 12 and Recommended
RM1 to Urban Flex approval
District
1220802 Cit~ of Roanoke Rezone from RM2 to MX Recommended
1220803 131 Street, S.W. approval
1420101R- City of Roanoke Rezone from 11 to ROS Recommended
1420104R Midvale and Railroad, SW approval
1321501 R
1221406
1222403
4122613 City of Roanoke Rezone from RM 1 to IN Recommended
1010 MontroseAvenue, approval
SE
3210101- City of Roanoke Rezone from 11 and Recommended
3210119 Orange and Purcell RM2 to CG approval
3221309 Avenues, N.E.
6460102 City of Roanoke Amendment of PUD Recommended
3601 Ferncliff Avenue, Plan approval
NW
6391313 Central Baptist Church Rezone from R7 to Recommended
Cove, Hershberger and INPUD, with conditions approval
Barrinqton, N.W.
3100937 Labor Finders Rezone from MX to CG, Recommended !
2707 Williamson Road, with conditions approval
NE
2751107- CC Williams Memorial Rezone from RM 1 to Recommended
2751109 Park ROS, with conditions approval
Panorama Avenue, NW
Pt. 1260342 Winky Wise Enterprises Rezone from R7 to RM2 Recommended
Bluefield Boulevard, SW approval
6460102 City of Roanoke Amendment of PUD Recommended
3601 Ferncliff Avenue, Plan approval
NW
1290211 CA V Properties Amending proffers and Recommended
2924 Roberts Road, NW rezoninQ to MX approval
1640317 City School Board Amendment of PUD Recommended
2815 Spessard Avenue plan denial
5100527 Fralin Companies Rezone from R7 to MX, Recommended
5100528 Gatewood and McVitty, with conditions approval
5100534 SW
5100535
6370210 D & S Development Amendment of proffers Recommended
pt. 6370206 Woodbridge Avenue. NW and rezone from CG to approval
R3
5180304 V A Lutheran Homes Amen~ment of proffers Recommended
3804 Brandon Avenue, approval I
SW
2009 Street and Alley Closures
Action Taken
A Iicant
Foot Levelers
Location
6 Street @ Connecticut, N.E.
Central Baptist Church
Barrington Drive, N.W.
Recommended
a roval
Recommended
a . roval
Recommended
a roval
Pilgrim Baptist Church
Alley off of 8 Street, N. W.
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541 '
Fax: (540) 853-1145
E-mail: cIerk@roanokeva.gov
JONATHAN E. CRAFT
Assistant Deputy City Clerk
STEPHANIE M. MOON, CMC
City Clerk
CECELIA T. WEBB
Assistant Deputy City Clerk
March 3, 2010
Sheila S. Umberger, Secretary
Roanoke Public Library Board
Roanoke, Virginia
Dear Ms. Umberger:
This is to advise you that Andrew H. Williams has qualified as a member of the
Roanoke Public Library Board to fill the unexpired term of C. Nelson Harris,
commencing February 1, 2010 and ending June 30, 2011.
Sincerely,
~m.~OOvV
Stephanie M. Moon, CMC
City Clerk
pc: Jonathan E. Craft, Deputy City Clerk
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to~wit:
I, Andrew H. Williams, do solemnly affirm that I will support the
Constitution of the United States of America and the Constitution of the
Commonwealth of Virginia, and that I will faithfully and impartially discharge
and perform all the duties incumbent upon me as a member of the Roanoke
Public Library Board to fill the unexpired term of C. Nelson Harris, commencing
February 1, 2010, and ending June 30,2011, according to the best of my ability
(So help me God).
~\~k;?v{~
Subscribed and sworn to before me thi~1ay Of~ 201 O.
or
BRENDA S. HAMILTON, CLERK OF THE CIRCUIT COURT
BY ~~lJ{fJ1lJ)lj) . DEPUTY CLERK
r-
L:\CLERK\D At A \CKSM I \Committee.T erms\Roanoke Public Library Board\Andrew H. Williams appointment let.doc
/
:' ,I
Oath or Affirmation of Office
Commonwealth .of Virginia, City of Roanoke, to-wit:
I, Christopher P. Morrill, do solemnly affirm that I will support the Constitution of
the United States of America and the Constitution of the Commonwealth of
Virginia, and that I will faithfully and impartially discharge and perform all the
duties incumbent upon me as the City Manager for the City of Roanoke,
Virginia, according to the best of my ability, effective March 1, 2010. (So help
me God).
Subscribed and sworn to before me thi".,;'.t"'day Of~01 O.
BRENDA S. HAMILTON, CLERK OF THE CIRCUIT COURT
L:\CLERK\DA T A \CKSM 1 \Agenda Correspondence\December 21, 2009\December 21, 2009 Correspondence.doc
\)~l
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 1st day of March, 2010.
No. 38737-030110.
AN ORDINANCE authorizing the City Manager to execute the necessary documents providing
.,
for the conveyance of a parcel of City-owned property, located at 220 Church Avenue, S.W., Roanoke,
Virginia, otherwise known as the "Commonwealth Building," bearing Official Tax No. 1012103, to 220
Church, LLC, upon certain terms and conditions; and dispensing with the second reading of this
ordinance.
WHEREAS, a public hearing was held on March 1, 2010, pursuant to 9915.2-1800 and 15.2-
1813, Code of Virginia (1950), as amended, at which hearing all parties in interest and citizens were
afforded an opportunity to be heard on such conveyance.
BE IT ORDAINED by the Council of the City of Roanoke that:
1. The City Manager and the City Clerk are hereby authorized, for and on behalf of the City,
to execute and attest, respectively, the necessary documents, including a sales agreement, providing for
the conveyance of a parcel of City-owned property, located at 220 Church Avenue, S.W., Roanoke,
Virginia, otherwise known as the "Commonwealth Building," bearing Official Tax No. 1012103, to 220
Church, LLC, for the purchase price of $3,650,000, upon certain terms and conditions, and as more
particularly stated in the City Manager's letter to this Council dated March 1, 2010.
2. Purchase of the above referenced property by 220 Church, LLC, is conditioned upon an
acceptable due diligence review and negotiation of an extension to the existing lease with the United
States General Services Administration for the United States Bankruptcy Court by 220 Church, LLC, and
other terms and conditions stated in the sales agreement.
3. All documents necessary for this conveyance shall be in form approved by the City
Attorney.
4. Pursuant to the provisions of Section 12 of the City Charter, the second reading of this
~
ordinance by title is hereby dispensed with.
ATTEST:
~~.'Ib~
City Clerk. c! .
I,
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, S.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: (540) 853-1138
City Web: www.roanokeva.gov
March 1, 2010
Honorable David A. Bowers, Mayor
Honorable Sherman P. Lea, Vice Mayor
Honorable M. Rupert Cutler, Council Member
Honorable Gwendolyn W. Mason, Council Member
Honorable Anitaj. Price, Council Member
Honorable Court G. Rosen, Council Member
Honorable David B. Trinkle, Council Member
Dear Mayor Bowers and Members of City Council:
Subject: Conveyance of City-Owned
Property: The Commonwealth
Building
Background:
220 Church, LLC, a Virginia limited liability company, has made a proposal to
acquire The Commonwealth Building located at 220 Church Avenue, S.W. (Tax Map
Number 1012103) which is approximately 1.4 acres and contains a building of
approximately 81,000 square feet of space and 30 parking spaces. 220 Church,
LLC's offer to purchase the property is $3,650,000.
A contract has been developed which will convey the property to 220 Church LLC
under certain terms, conditions, and due diligence obligations of the buyer prior to
the real estate closing. The contract provides a ninety (90) day due diligence
period, from the execution date of the contract, for the contract purchaser to
undertake an examination of the property to determine any issues that would
prevent its anticipated use. This examination would include, but not be limited to:
engineering, geotechnical, or environmental review of the property. In addition,
the buyer desires to negotiate an extension of the existing lease with the Federal
General Services Administration for the United States Bankruptcy Court for the
Western District of Virginia during the due diligence period.
If the due diligence period is successfully completed, the contract requires that the
real estate closing be accomplished within thirty (30) days thereafter. The City
would convey the building in its 'as is' condition. A draft of the sales contract is
attached to this report.
Honorable Mayor and Members of City C6uncil
March 1, 2010
Page 2
Recommended Action:
Following a public hearing, authorize the City Manager to execute a contract for
purchase and sale of the Commonwealth Building, in a form substantially
similar to that which is attached, and any other appropriate documents,
approved as to form by the City Attorney, necessary to convey Tax Map No.
1012103 to 220 Church, LLC.
Respectfully submitted,
Darlene L. Burcham
City Manager
Attachment
c: Stephanie M. Moon, City Clerk
William M. Hackworth, City Attorney
Ann H. Shawver, Director of Finance
R. Brian Townsend, Assistant City Manager for Community Development
Rob Ledger, Economic Development Manager
CM10-00043
CONTRACT FOR PURCHASE AND SALE OF REAL PROPERTY
This Contract For Purchase and Sale of Real Property (Contract) is dated
,2010, by and between the CITY OF ROANOKE, VIRGINIA, a Virginia
municipal corporation ("Seller or City"), and 220 CHURCH, LLC, a Virginia limited liability
company ("Buyer"),
WITNESSETH:
WHEREAS, Seller is desirous of selling certain real property, including the building
located thereon, located at 220 Church Avenue, SW, Roanoke, Virginia 24011, and designated
as Roanoke Tax Map Number 1012103 ("Property") to Buyer and Buyer is desirous of
acquiring such Property to offer as commercial office space to tenants, upon the terms and
conditions set forth below.
NOW, THEREFORE, for and in consideration of the mutual covenants and conditions
herein set forth, and other good and valuabl~consideratioIl' .the receipt and sufficiency of which
is acknowledged by the parties hereto, Seller and Buyer h.ereby agree the above recitals are
hereby incorporated into this Contract and that they further'Clgree as follows:
SECTION 1. DEFINITIONS.
Unless the context otherwise specifies or requires, for the purpose of this Contract, the following
terms shall have the meanings set forth in this Section: ;
ClosiDl?:: The consummation of this Contract by SeJlyr:~s delivery of a Deed to the Property to
the Buyer.
ClosiDl! Date: The date provided for in Section 10 hereof for the Closing. The Closing Date
shall be a date no later than one hundred twenty days after the date of execution of this Contract,
unless otherwise extended by the parties as provided herein.
:1.
Days: Unless otherwise stated, this term means cQIlsecuti:v(e c~lendar days.
Property: The real property, including the building, is, located at 220 Church Avenue, SW,
Roanoke, Virginia 24011, and designated as Roanoke City Tax Map No. 1012103 and known as
the Commonwealth Building, and contains approximately 1.4 acres, more or less. The Property
shall not include the small parking area immediately)n front of the building located on the
Property, which is City of Roanoke right of way or Lee Plaza. The Property shall be as further
described on the plat attached as Exhibit A which is hereby incorporated herein.
Title Commitment: A commitment for title insurance in 'favor of Buyer for the Property to be
issued by a Title Company.
~~~-
Title Company: Any nationally recognized title insurance:cQ'inpany acceptable to Buyer.
-
Contract-Sales Agreement(2).doc
1
SECTION 2. PURCHASE AND SALE OF PROPERTY.
A. Seller agrees to sell the Property to Buyer; and Buyer agrees to purchase the Property
from Seller, upon all the terms, covenants, and conditions set forth in this Contract.
B. The purchase price for the Property ("Purchase Price") shall be THREE MILLION SIX
HUNDRED FIFTY THOUSAND AND NO/DOLLARS ($ 3,650,000) payable in cash or
certified check from Buyer to Seller at Closing. Such payment shall be delivered by
Buyer to Seller at the Closing.
SECTION 3. CONDITIONS FOR COMPLETION OF CONTRACT.
A. As a condition precedent to Buyer's obligation to purchase the Property or otherwise to
perform any obligations provided for in this Contract, the Seller, as of the Closing, shall
have complied with the Seller's representations and warranties in Section 4 of this
Contract, and the fulfillment to the Buyer's reasonable satisfaction of the Seller's
delivery to Buyer on the Closing Date of title to t.heProperty and other documents as
prescribed in Section 4 As a condition precedenh6 Seller's obligation to sell the
Property or otherwise perform any obligations provided for in this Contract, the Buyer, as
ofthe Closing, shall have complied with the Buyer:s obligations, representations and
warranties in this Contract, and Buyer shall further complete Buyer's post Closing
obligations under this Contract.
B. Buyer and/or Seller may, at any time on or before the Closing Date, upon mutual
agreement, waive in writing any of the other party's conditions precedent referenced in
his Section, and Buyer's and Seller's consummation of the transaction on the Closing
Date shall waive all such conditions precedent.
C. In the event Closing has not occurred through no,fault ofthe Seller on or before one
hundred twenty (120) days after the date of this Contract, which time shall include
Buyer's due diligence period, the Seller, at its ele~tion, by written notice given to the
Buyer, may terminate this Contract without any liability to Buyer unless Seller extends
this time in writing and gives Buyer additional tirn,~,to close on the Property.
D. Buyer shall have until ninety (90) days aft~r the qateofthis Contract to complete its due
diligence review of the Property (Due DiligenceP~riod) and determine ifthere are any
environmental, geotechnical, title problems, or eng~neering issues with the Property that
would prevent its use of the Property. Should Buyer reasonably determine during such
Due Diligence Period that the Property cannot be us~d by the Buyer due to
environmental, geotechnical, engineering, or title prqblems, the Buyer shall notify the
Seller in writing as soon as possible, but in no event not later than five (5) calendar days
after the end of such Due Diligence Period, of Buyer's decision to terminate the Contract
for such reason. In such case, this Contract shall thereupon be terminated and of no
further force and effe~;'UiU~;~1n~~WPlTlutmilly agree to modify this Contract
to address any such issues. After such due diligen~~ ,period has expired, Buyer shall have
no more than thirty days to arrange and schedule the Closing Date with Buyer to occur
Contract-Sales Agreement(2).doc
2
during that thirty day period. The time periods shiteCl in this Section may only be
extended by consent of the Seller in writing. . ,
!, ~ '. '. ;.
E. In connection with the Buyer's ability to cbnductlt~'due diligence review mentioned
above, the Seller hereby grants to Buyer, its officers; agents, employees, contractors,
subcontractors, licensees, designees, representathies and consultants, a revocable rigpt to
enter upon the Property at any time duringthe que'd'il.igence period, upon two (2)
working days prior written notice to the Seller, in order to survey, make test borings, and
carry out such other examinations, exploratory work; or testings as may be necessary to
complete a Phase I and Phase II Environrn~ntal As~e,ssnlents, or geotechnical
assessments, or nondestructive engineering evah.la1ions. Qfthe Property upon the
following terms and conditions: i:' .', .,;
1. If the Buyer exceeds its rights granted under this Section or fails to obtain and
maintain the insurance required by this SeCtion, the Seller may immediately
revoke this right of entry.
2. Buyer agrees to be responsible for any and all damages resulting from the activity
or activities of Buyer, its officers, agents, employees, contractors, subcontractors,
licensees, designees, representativ~s, anq ~911sultants, on the Property in the
exercise of the rights granted under this Section. Buyer shall, at its sole cost,
promptly and fully restore any land distufQyd by the exercise of the rights under
this Section to a condition equal to th'!ty.xis~ing immediately prior to entry on the
Property and to restore any part of the Build,iiig that Seller determines was
substantially damaged by Buyer's actions..,' .
3. Buyer agrees and binds itself and * successpr~ '.llld assigns to indemnify, keep
and hold the Seller and its officers,: agents;einplbyees, volunteers, and
representatives free and harmless from any and all liability, claims, causes of
action, costs and damages of any type, incJudi,ng attorney's fees, on account of
any injury or damage of any type to any pe,rspfl qr property growing out of or
directly or indirectly resulting from any act or omission of Buyer including, but
not limited to, Buyer's use of the Property in violation of any provision of this
Contract or the exercise of any right or privil,egegranted by or under this Section.
In the event that any suit or'proceeding sl1':lH,be ,brought against the Seller or any
of its officers, employees, agents, v<?lum~e.rs,:or representatives, at law'or in
equity, either independently or jointlywi,tp., B.uyer, its officers, agents, employees,
contractors, subcontractors, licensee,s, designees, representatives and consultants,
on account thereof, Buyer, upon notice given to it by the Seller or any of its
officers, employees, agents, volunteers or representatives will pay all costs of
defending the Seller or any of its officers, employees, agents, volunteers or
representatives in any such action or other proceeding. In the event of any
settlement or any final judgment be.tng aw~rpe.~ l1gainst the Seller or any of its
officers, employees, agents, volunteers or n~prese.ntatives, either independently or
jointly with Buyer, its officers, agents, employees, contractors, subcontractors,
licensees, designees, representatives and consllltants, then Buyer will pay such
settlement or judgment in full or will comply with such order or decree, pay all
costs and expenses of whatsoever nature, including attorney's fees, and hold the
Contract-Sales Agreement(2).doc
, ,
3
"-'. r:
Seller or any of its officers, employees, agents, volunteers or representatives
harmless therefrom. ' " .. .
.; -,'. .~' ~ -
. , " i'~' '.'.~ "
4. Buyer shall, at its sole expense, obtain an,d maintain, or have its contractors or
representatives obtain and maintain, the insurance set forth below. Any required
insurance shall be effective prior to the begiriiling of any work or other
performance by Buyer under this S,ection. Thef6110wing policies and coverages
are required: ' .
(i) Commercial General Liability. Commercial General Liability insurance,
written on an occurrence basis, shalf insure against all claims, loss, cost,
damage, expense or liability from loss of life or damage or injury to
persons or property arising out of Buyer's acts or omissions. The
minimum limits ofliabilityfor this coverage shall be $1,000,000
combined single limit for anyone occurrence.
(ii) Contractual Liability. Broad forn Cbntractual Liability insurance shall
include the indemnification obligation set forth above.
(iii) Workers' Compensation. W9rkets'C9mpensation insurance covering
Buyer's statutory obligation under the laws of the Commonwealth of
Virginia and Employer's Liability ir1s]lr~nce shall be maintained for all its
employees engaged in work under this Section 3. Minimum limits of
liability for Employer's Liability shall be $100,000 bodily injury by
accident each occurrence; $500,000 bodily injury by disease (policy limit);
and $100,000 bodily injury by dis~ase(each employee). With respect to
Workers' Compensation coverage, the fnsurance company shall waive
rights of subrogation against the Seller, its officers, employees, agents,
volunteers and representatives.
5. The insurance coverages and amounts setforth above may be met by an
umbrellaJiability policy following the form of the underlying primary
coverage in a minimum amount of $1,000,000. Should an umbrella.
liability insurance coverage policy be used, such coverage shall be accompanied
by a certificate of endorsement stating that it applies to the specific policy
numbers indicated for the insurance providing:the coverages required by this
section, and it is further agreed that such st.atement shall be made a part of the
certificate of insurance furnished b,Y BuyertQt,he Seller.
6. All insurance shall also meet the following requirements:
(i) Buyer shall furnish the Seller a certificaty or certificates of insurance
showing the type, amount, effective dates and date of expiration of the
policies. Certificates of insurance shall include any insurance deductibles.
(ii) The required certificate or certificates of insurance shall include
substantially the following statemept:."The insurance covered by this
Contract-Sales Agreement(2).doc 4
certificate shall not be canceled or materially altered, except after thirty
(30) days written notice has been provided to the Risk Management
Officer for the City of Roanoke. " .
(iii) The required certificate or c:ertificat~~;Qfinsurance shall name the City of
Roanoke, its officers, employees, (lgYl'lts, \Tolunteers, and representatives
as additional insureds.' . ..
(iv) Where waiver of subrogation is required with respect to any policy of
insurance required under this Section 3, such waiver shall be specified on
the certificate of insurance.
(v) Insurance coverage shall be in a form and with an insurance company
approved by the Seller, which approval shall not be withheld
unrea,sonably. Any insurance company providing coverage under Section
3 shall be authorized to do busiriessin the Commonwealth of Virginia.
F. Buyer shall have negotiated an extension of the existing lease with the GSA for the lease
of space in the Property for the Roanoke Pivision of the United States Bankruptcy Court
for the Western District of Virginia, which shall be satisfactory to Buyer."
G. Upon the request of Seller, Buyer, its officers, agents, employees, contractors,
subcontractors, licensees, designees, representatives and consultants, shall within a
reasonable period of time after receipt of any preliini!1ary or final survey, test results
or conclusory reports and opinion statements, deliver copies of same to Seller. If
Seller so requests, Buyer shall also turn over copies of raw data obtained and any
laboratory and observation reports or analyses. Such copies of all the above shall be
provided to Seller without charge.
H. Buyer, its officers, agents, employees, contractors, subcontractors, licensees,
designees, representatives and consultants; shall at all times comply with all applicable
federal, state, and local laws, rules, and regulations. Buyer, its officers, agents,
employees, contractors, subcontractors, licensees,qesignees, representatives and
consultants, prior to exercising any rights under .this S~ction, shall obtain, at their cost,
any and all required permits and/or licenses for any stich work.
1. Buyer shall have obtained a Title Commitment frOm ~Title Company at Buyer's sole
expense and option which Title Commitment shall not contain any objection to title
which is objectionable to Buyer.
SECTION 4. BUYER'S AND SELLER'S OBLIGATIoNS.
;'.;-.':
A. Seller agrees that it will do the following:
1. Seller agrees to sell to Buyer the real property designated herein as the
Property.
Contract-Sales Agreement(2).doc
5
. ..
. '..' -. '. ',,'"
'-.---.---. ..._-,.~~----"...~...,.'_._._---_. _ "-.-- ...._--_.,..._-_._..~."-------- ."-~-----
2. Seller will deliver to the Buyer a SPecial Waii~nty deed at Closing in
accordance with the terms of this Contract
3. Seller will reasonably cooperate with Buyer involving any matters relating
to the Property including, but not limited to, (1) lease matters with respect
to current or prospective tenants of the Property between the date this
Contract is executed and the Closing Date, including requests for any interim
tenants which leases may commence before the Closing Date and extend beyond
the Closing Date (all requests commencing before the Closing Date are subject to
city council approval) . (2) providing copie~ to Buyer of existing leases and
contracts, and (3) providing copies to Buyer 'bfthe maintenance history of the
Property and any accounting records that may exist and inspection reports, in
addition to other relevant information concerning the Property.
4. Cooperate with Buyer in offering Seller parking as spaces are available in the
Church Avenue and Campbell Avenue parking garages (parking to be
provided Buyer by City at market rates).
5. Consider modification of current on-street parking regulations (i.e. duration of
parking time, designation of disabled parking) in the public right of way in the
parking space located in front of the Property, or in the alternative, vacation
of such areas, as further referenced herein,."Provided, however, that Seller is not
obligated to make such modification of parking regulations or vacation of right of
way, and if Seller does not make such modifications, or vacation of the right of
way, Seller will not be in breach ofthis Contract.
B. Buyer agrees and promises that it will do the follcrwing:
1. Buyer will purchase the Property from the Seller AS IS for the Purchase Price
of THREE MILLION SIX HUNDRED FIFTY THOUSAND AND NOIIOO
DOLLARS ($3,650,000.00) and will make payment for the Property to Buyer on
or before the Closing Date
2. The Buyer agrees that the conditions and obligations ofthe Buyer under this
Contract are conditions and obligations that will. be incorporated either directly or
by reference in any deed to the Property from the Seller to the Buyer and will
survive Closing.
3. Buyer acknowledges and agrees that it will assume and take the Property subject
to all existing leases the Seller has with any tenants occupying the Property.
Buyer also acknowledges. that Seller will terminate the existing service contracts
Seller has with vendors that provide various services to the Property to coincide
with the Closing Date. If Buyer desires to continue with these service contracts,
Buyer acknowledges that it will have to negotiate separately with such vendors
for the continuation of these services. A list of all leases and contracts the City
has with third parties is included in the attached Exhibit B.
4. Buyer agrees that Buyer is taking the Property, including the Building, in an AS
IS condition without any warranties or representations from Seller as to the
Contract-Sales Agreement(2).doc
6
condition of the Property and that Buyer will have had sufficient pportunities to
fully examine the Property, including the building by the Closing Date. The
Seller has made no representations regarding' 'any environmental, geotechnical,
title problems, or engineering issues withFhe Property, including the Building.
SECTION 5. COMPLIANCE WITH LAWS.
Buyer agrees to and shall comply with all applicable federal, state, and local laws, ordinances,
and regulations, including all applicable licensingrequitements. Buyer further agrees that Buyer
does not, and shall not during the performance of this Contract, knowingly employ an
unauthorized alien as defined in the federal Immigration Reform and Control Act of 1986.
SECTION 6. ASSIGNMENT.
Buyer agrees not to assign or transfer any part of this Contract without the prior written consent
of the Seller, which will not be unreasonably withheld, aIldCWY such assignment shall not relieve
Buyer from any of its obligations under this Contract.
SECTION 7. INDEMNITY.
Buyer agrees to indemnify and hold harmless the Seller and its officers, directors, and employees
free and harmless for and from any and all claims, causes of action, damages or any liability, of
any type, including reasonable attorney's fees, ort account Of any claims by or any injury or
damage to any persons or property growing out of or directly or indirectly resulting or arising in
any way out of any actions, omissions, or activities of Buyer or its agents, employees,
contractors, or representatives arising out of or connected in any way to any ofthe matters
involved in this Contract or any performance thereunder including any claim for a commission
by reason of any real estate broker or agent involved with this Contract.
SECTION 8. FORUM SELECTION AND CHOICE OF LAW.
By virtue of entering into this Contract, Buyer agrees anci. svbmits itself to a court of competent
jurisdiction, which shall be the Circuit Court for City of Roanoke, Virginia, and further agrees
this Contract is controlled by the laws of the Commonwealth of Virginia, with the exception of
Virginia's conflict oflaw provisions which shall not apply, and that all claims, disputes and other
matters shall be decided only by such court according to the laws of the Commonwealth of
Virginia as aforesaid. Buyer further waives and agrees ,not to assert in any such action, suit or
proceeding, that it is not personally subject to the jurisdiction of such courts, that the action, suit
or proceeding, is brought in an inconvenient forum,or.that the venue of the action, suit or
proceeding, is improper.
Contract-Sales Agreement(2).doc
7
SECTION 9. COVENANTS AND WARRANTIES.
A. . In addition to any representations and warranties contained elsewhere in this Contract,
Seller warrants and represents that Seller will, ill ,accordance with this Contract, convey
title to the Property in an AS IS condition and subject to any items of record.
B. The Seller further represents and warrants with respect to the Property that:
1. Title. Seller has title to the Property subject to any conditions and restrictions of
record. Seller is the sole owner ofthe Property.
2. Condemnation. Seller has no knowledge of any pending or threatened
proceedings for condemnation or the exercise of the right of eminent domain as to
any part of the Property or the limiting or denying of any right of access thereto.
3. Special Taxes. The Property is located in the City's Downtown Service District
and is subject to the special taxes of that District. However, Seller has no other
knowledge of, nor has it received any notice of, any other special taxes or
assessments relating to the Property or any part thereof.
4. Hazardous Materials. Seller makes no warranties or representatives of any type
regarding hazardous materials of any type.
5. Leases. There is only one lease of the Property, as identified in the attached
Exhibit B, which Buyer agrees to assume, Buyer acknowledges that it has read
and reviewed the lease and will cooperate with Seller in the execution of any
documents whereby Seller may be released from its obligations with the lessee
and Buyer will assume such obligations. Buyer acknowledges that is it has been
encouraged by Seller to contact the Lessee in advance of signing this Contract
regarding the lessee's needs.
6. Access. (i) Ingress to and egress from the Property is available and provided by
public streets dedicated to the City of Roanoke; and (ii) all roads bounding the
Property are public roads dedicated to the City of Roanoke and (iii) there is a
parking area immediately in front of the ,Property which is public right of way and
not conveyed to Seller as part of this Contract.
SECTION 10. TITLE AND CLOSING.
A. Title to the Property, in accordance with the Survey, shall be conveyed by Seller to Buyer
by Special Warranty Deed in an AS IS condition (the "Deed") subject to the following:
1. Ad valorem real property taxes for the current year, not yet due and payable;
2. Those matters of title to which Buyer hasnpt objected to in writing;
3. Those matters reflected on the Survey to which Buyer has not objected to 111
writing;
Contract-Sales Agreement(2).doc
8
4. Easements and other conditions and restrictions of record as of the date of
execution of this Contract by Seller;
5. Liens and objections shown on the Title CQmmitment;
6. Other customary and usual exceptions not adVersely affecting title; and
7. Those items and matters set forth in this Contract and that the obligations and
undertakings of the Buyer in this Contract shall survive Closing and be
incorporated into the Deed. All of the foregoihgexceptions are herein referred to
collectively as the "Conditions of Title."
B. Buyer and Seller shall consummate this transactiol1 on or before a date which is within
one hundred twenty (120) days following the date of this Contract, with the specific
Closing being designated by Buyer in writing to Seller at least ten (10) days in advance
thereof (the "Closing Date").
C. The purchase and sale of the Property shall be closed (the "Closing") at 10:00 A.M. on
the Closing Date in the Office of the City Attorney, or at such other location, date, and
time as shall be approved by Buyer and Seller. Th~ Closing Date shall be date no later
than one hundred twenty (120) days past the date the Contract is executed.
(1) On the Closing Date, Seller shall deliver or cause to be delivered to Buyer the
following documents:.
a) Its duly executed and acknowledged Special Warranty Deed conveying to
Buyer the Property in accordance with the provisions of this Contract;
b) A mechanic's lien affidavit executed by a representative of Seller,
satisfactory to the Buyer, and to. the effect that no work has been
performed on the Property by Seller in the one hundred twenty-five (125)
days immediately preceding the Closing Date that could result in a
mechanic's lien claim, or, if such work has been performed, it has been
paid for in full;
c) Such evidence and documents inc1llding, without limitation, a certified
copy of the ordinance adopted by the Seller, as may reasonably be
required by the Title Company evidencing the authority of the person(s)
executing the various documents on behalf of Seller in connection with its
sale of the Property;
d) A duly executed counterpart of a GlosiJ;ig Statement; and
e) Any other items required to be delivered pursuant to this Contract.
D. At Closing, real property taxes (if any) shall be prorated with Buyer being responsible for
all periods thereafter.
Contract-Sales Agreement(2).doc
9
E. Buyer shall pay for (i) the cost of all inyestigat19ns of the Property including but not
limited to examination of title and title ,insuran~epremiums for issuance of the Title
Policy; (ii) all attorney's fees and expenses incurred by legal counsel to Buyer; and (iii)
any Grantee's tax and recording costs required to be paid in connection with the recording
of the Deed. .. ..,
F. Seller shall pay the Grantor's tax, if any, and the expenses of legal counsel for Seller, if
any.
G. Exclusive possession of the Property shall be delivered to Buyer on the Closing Date,
subject to the existing lease identified on Exhibit A and other provisions of this Contract
SECTION 11. CONDEMNATION.
;,j
Seller has no actual knowledge of any pending or tl1featened condemnation of the Property.
However, if, after the date hereof and prior to the Closing Date, all or any part of Property is
subjected to a bona fide threat of condemnation or condemned or taken by a body having the
power of eminent domain or a transfer in lieu of condemnation, Buyer shall be promptly notified
thereof in writing and within twenty (20) days after receipt of written notice to Buyer, Buyer
may by written notice to Seller elect to cancel this Contract prior to the Closing Date, in which
event all parties shall be relieved and released of and fromar1Y further duties, obligations, rights,
or liabilities hereunder, except that Buyer's Deposit, if any, shall be promptly refunded to Buyer
and thereupon this Contract shall deemed terminated and of no further force and effect. If no
such election is made by the Buyer to cancel this Contract, this Contract shall remain in full force
and effect and the purchase contemplated herein, less any interest taken by condemnation or
eminent domain, shall be effected with no further adjustments, and upon the Closing Date, Seller
shall assign, transfer, and set over to Buyer all of the right, title, and interest of Seller in and to
any awards that have been or that may thereafter be made for any such taking or takings.
SECTION 12. RISK OF LOSS.
i
Risk of Loss by fire or other casualty ,shall be upon SellE(ruptil Closing is completed, except if
such loss is the result of acts or omissions of the I3uyyf or Buyer's employees, agents,
contractors, or representatives, in which case suchlossshall.lJe Buyer's responsibility. Provided,
however, if the Property is substantially damaged or destroyed before Closing by such casualty,
then either party may cancel this Contract by giving the other party thirty (30) days written
notice of such cancellation and neither party will have any further obligations to the other and
Seller shall not be liable to the Buyer for any failure to deliver the Property to Buyer.
SECTION 13. COMMISSIONS.
Seller and Buyer each warrant and represent to the oth~rthat their sole contact with the other or
with the Property regarding this transaction has been .directly between themselves and their
employees. Seller and Buyer warrant and represent that no person or entity can properly claim a
right to a commission, finder's fee, or other compensation based upon contracts or
Contract-Sales Agreement (3).DOC
10
understandings between such claimant and Buyer or~~ller with respect to the transaction
contemplated by this Contract. Buyer agrees to indemhify the Seller against and to hold it
harmless from any claim, loss, cost; or expense, inch.ic(l1.lg",without limitation, attorneys' fees,
resulting from any claim for a commission, finder's fee,' <?r other compensation by any person or
entity based upon such contracts or understandings. .
SECTION 14. REMEDIES.
A. In the event Buyer shall have fully performed or tendered performance of its duties and
obligations hereunder, but Seller fails to perfonn any of its duties or responsibilities in
accordance with the terms and provisions hereof, Buyer's sole and exclusive remedy shall
be an equitable suit to enforce specific performance of such duties or responsibilities.
Any and all other remedies otherwise available to Buyer, at law or in equity, are hereby
expressly waived by the Buyer except as otherwise specifically stated in this Contract.
B. If Buyer fails to comply with any of the terms and conditions, or any of the Buyer's
obligations, of this Contract, the Seller may enforc~any and/or all remedies available to
the Seller under this Contract or by law, including;. ,but not limited to termination of this
Contract. .
SECTION 15. NOTICES.
All notices hereunder must be in writing and shall be deemed validly given if sent by certified
mail, return receipt requested or by a nationally recognized overnight courier, addressed as
follows (or any other address the party to be notified may have designated to the sender by
like notice):
If to Seller:
City of Roanoke, . .
A TTN: City Manager.
364 Noel C. Taylor Municipal Building
215 Church Avenue, S W
Roanoke, Virginia 24011
Fax No. 540-:853-2333 .
With a Copy to:
Assistant City Manager for Community Development
City of Roanoke '.
364 Noel C. Taylor.Mimicipal Building
215 Church Avenue, SW
Roanoke, VA 24011 .
Fax No. 540-853-2333
If to Buyer:
220 Church, LLC,'
ATTN: Robert Copty
Contract-Sales Agreement (3).DOC
11
Notice shall be deemed delivered upon the date of personal service, two days after deposit in
the United States mail, or the day after delivery to a nationally recognized overnight courier.
SECTION 16 TIME.
Time is of the essence III the performance of the parties' respective obligations III this
Contract.
SECTION 17. SUCCESSORS AND ASSIGNS.
This Contract shall inure to the benefit of and be binding upon the parties hereto and their
respective successors and assigns.
SECTION 18. COUNTERPART COPIES.
This Contract may be executed in one or more counterparts, and all such counterparts so
executed shall constitute one Contract binding on all of the parties hereto, notwithstanding that
all of the parties are not signatory to the same counterpart. .
SECTION 19. CONSTRUCTION.
The parties acknowledge that each party and its counsel have reviewed and revised this
Contract and that the normal rule of construction to the effect that any ambiguities are to be
resolved against the drafting party shall not be employed in the interpretation of this Contract
or any amendments or exhibits hereto.
SECTION 20. SEVERABILITY AND SURVIVAL.
If any term of this Contract is found to be invalid, such invalidity shall not affect the
remaining terms of this Contract, which shall continue in full force and effect. The parties
intend for the provisions of this Contract to be enforced to the fullest extent permitted by
applicable law. Accordingly, the parties agree that if any provisions are deemed not
enforceable by any court or agency of competent jurisdiction, they shall be deemed modified
to the extent necessary to make them enforceable. All terms and conditions of this Contract
shall be incorporated into the Deed and survive Closing.
SECTION 21. COOPERATION.
Each party agrees to cooperate with the other in a reasonable manner to carry out the intent
and purpose of this Contract.
Contract-Sales Agreement (3).DOC
12
SECTION 22. AUTHORITY TO SIGN.
The persons who have executed this Contract on behalf of the parties represent and warrant
they are duly authorized to execute this Contract on behalf of their respective entity.
SECTION 23. NONWAIVER.
Each party agrees that any party's waiver or failure to enforce or require performance of any
term or condition of this Contract or any party's waiver of any particular breach of this
Contract by any other party extends to that instance only. Such waiver or failure is not and
shall not be a waiver of any of the terms or conditions ofthisContract or a waiver of any other
breaches of the Contract by any party and does not bqr the nondefaulting party from requiring
the defaulting party to comply with all the terms and conditions of this Contract and does not
bar the nondefaulting party from asserting any and all rights and/or remedies it has or might
have against the defaulting party under this Contract or by law.
SECTION 24. FAITH BASED ORGANIZATIONS.
Pursuant to Virginia Code Section 2.2.-4343.1, be advised that the City does not discriminate
against faith-based organizations.
SECTION 25 FORCE MAJEURE.
A delay in or failure of performance by any party shall not constitute a default, nor shall Seller
or Buyer be in breach of this Contract, if and to the. yx(ent that such delay, failure, loss, or
damage is directly caused by an occurrence beyond the, reasonable control of such party and
its agents, employees, contractors, subcontractors and consultants, which results from Acts of
God or the public enemy, compliance with any order. of or request of any governmental
authority or person authorized to act therefore, acts of declared or undeclared war, public
disorders, rebellion, sabotage, revolution, earthquake, floods, riots, strikes, labor or
employment difficulties, delays in transportation, inability of party to obtain necessary
materials or equipment or permits due to existing or future laws, rules, or regulations of
governmental authorities or any other direct causes, and which by the exercise of reasonable
diligence said party is unable to prevent. For purposes of this Contract anyone delay caused
by any such occurrence shall not be deemed to last longer than 6 months and all delays caused
by any and all such occurrences under any circumst~mces shall not be deemed to last longer
than a total of 6 months. Any party claiming a force majeure occurrence shall give the other
party written notice of the same within 30 days after the date such claiming party learns of or
reasonably should have known of such occurrence, or any such claim of force majeure shall be
deemed waived. Notwithstanding anything else set f0111:1, above, after a total of 6 months of
delays or failure of performance of any type have be~nclaimed as being subject to force
majeure, no further delays or failure of performance or,clai~s of any type shall be claimed as
being subject to force majeure and/or being an excusable delay.
Contract-Sales Agreement (3).DOC
13
SECTION 26. REMOVAL OF PERSONAL PROPERTY.
The parties acknowledge that any personal property belonging to the Seller remaining on the
property on the Closing Date shall be removed by the Seller no later than five days after the
Closing Date. In the event that any such personal property'is remaining on the Property on the
Closing Date, Seller is hereby granted a temporary fight of entry not to exceed five days after the
Closing Date to enter the Property to remove the Seller's personal property.
SECTION 27.
ENTIRE CONTRACT.
This Contract, together with the exhibit hereto, contains all representations and the entire
Understanding between the parties hereto with respect to the subject matter hereof. Any prior
correspondence;memoranda, or contracts are replaced ih total by this Contract and the exhibit
hereto. The parties acknowledge that there may be a separate agreement relating to parking, and
vacation of certain public right of way, however, this Contract is not contingent upon such an
agreement, and whether such an agreement is entered into between the parties shall have no
bearing whatsoever on the validity of this Contract. No amendment to this Contract shall be
valid unless made in writing and signed by the appropriate parties.
IN WITNESS WHEREOF, Buyer and Seller have executed this Contract by their authorized
representatives.
ATTEST:
CITY OF ROANOKE, VIRGINIA
By
(SEAL)
, City Manager
COMMONWEALTH OF VIRGINIA
CITY OF ROANOKE, to-wit:
The foregoing instrument was acknowledged ~efore me this _day of , 2010,
by , City Manager for the City of Roanoke, for and on behalf of said
municipal corporation.
My commission expires:
Notary Public
Contract-Sales Agreement (3).DOC
14
WITNESS; ATTEST:
Printed Name and Title
COMMONWEAL TH OF VIRGINIA
CITY OF ROANOKE, to-wit:
220 Church LLC, a Virginia limited liability
Company.
By
(SEAL)
Printed Name:
Title:
The foregoing instrument was acknowledged before me this _day of ,2010, by
the , of 220' Church LLC, for and on behalf of such
company.
My commission expires:
Approved as to Form:
Assistant City Attorney
Authorized by Ordinance No.
Notary Public
Approved a,s to Execution:
Assistant City Attorney
Contract-Sales Agreement (3).DOC
15
EXHIBIT B
LIST OF CURRENT LEASES AND SERVICE CONTRACTS
As of the date of this Contract, the Seller has the following leases and contracts:
Leases:
1. Lease with the United States, General Services Administration, United States Bankruptcy
Court for the Western District of Virginia
Contract$:
1. Simplex Grinnell-Fire Alarm and Water Sprinkler services
2. Southern Elevator-elevator maintenance services
3. EElS-elevator inspection services
4. Terminix-pest extermination services
-Janitorial Services- Janitorial and cleaning services for the Property are performed by City of
Roanoke employees, and there is no such contract for such services.
Contract-Sales Agreement (3).DOC
16
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The Roanoke Times
Roanoke, Virginia
Affidavit of Publication
The Roanoke Times
--------------------------------------------------+------------------------
OFFICE OF ECONOMIC DEVELOPMENT
117 CHRUCH AVE
ROANOKE VA 24011
REFERENCE: 80084300
11979897
NPH-Sale of City Pro
NOTICE OF PUBLIC
HEARING
Th.e City of Roanoke
proposes to enter into a
sales agreement for the
conveyance of certain
City-owned property to 220 ~
Church, LLC, designated as
Roanoke City Tax Parcel No.
1012103, located at 220
Church Avenue, S.W.,
Roanoke, .Virginia,
otherwise known as the
"Commonwealth Building."
Pursuant .to the
r e qui rem en t s of
9915.2-1800 and 1813,
Code of Virginia (1950), as
amended, notice is hereby
given that the City Council
of the City of Roanoke will
hold a public hearing on the
above matter at its regular
m.eeting to be held on
Monday, March 1, 2010,
commencing at 2:00 p.m.,
or as soon thereafter as the
matter may be heard, in the
Council Chambers, 4th
Floor, Noel C. Taylor
Municipal Building, 215
Church Avenue, S.W..
Roanoke, Virginia, 24011.
Further information is
available from the Office of
the City Clerk for the City of
IRoanoke at (540)
853-2541.
I Citizens shall have the
~ opportunity to be heard and
/express their oPinions. on
said matter.
If you are a person with a
disability who needs
,accommodations for this
'hearing, please contact the r
City Clerk's Office at (540)
853-2541, before 12:00,
noon on Thursday, February
25, 2010. .
GIVEN under my hand this
17th day of February, 2010.
Stephanie M. Moon, CMC
City Clerk
State of Virginia
City of Roanoke
I, (the undersigned) an authorized representative
of the Times-World Corporation, which corporation
is publisher of the Roanoke Times, a daily
newspaper published in Roanoke, in the State of
Virginia, do certify that the annexed notice was
published in said newspapers on the following
dates:
City/County of Roanoke, Commonwealth/State of
Vir~~nia. Sworn and subscribed before me this
._~i!l_day of MAR 2010. Witness my hand and
~icial seal.
_~ Notary Public
\ , , , , II",."
,\ NH '"
"", ~ct:.." f~/Il?, "'''' "
~' ~',.."...."X\'{ .....~--^,~
.. ~ '. ~O \ r C .. . r ,
: ~ :. \?1J6\"\' 64.... ~ ~
: ;:: : #'3'3'2.9.:
: : ~~G. NI\SS\O~: ~ =
- ~ : \'( CONI . <: -
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~ C! ... ,.,' {$' ~
., ~~ .., .,,~~ "
"'",~ONW~ A'l~\\ ~,~",
'*;'HiH\\\\
(11979897)
PUBLISHED ON:
02/19
TOTAL COST:
FILED ON:
190.32
02/19/.10
Authorized
Signature:__
-------------+------------------------
illing Services Representative
,;
. . {,(,.;..~"
GOC
NOTICE OF PUBLIC HEARING
,<..,,-,
.P,' ".
The City of Roanoke proposes to enter into a sales agreement for the conveyance of certain
City-owned property to 220 Church, LLC, designated as Roanoke City Tax Parcel No. 1012103,
located at 220 Church Avenue, S.W., Roanoke, Virginia, otherwise known as the "Commonwealth
Building. "
Pursuant to the requirements of~~15.2-l800 and 1813, Code of Virginia (1950), as amended,
notice is hereby given that the City Council of the City of Roanoke will hold a public hearing on the
above matter at its regular meeting to be held on Monday, March 1, 2010, commencing at 2:00 p.m.,
or as soon thereafter as the matter may be heard, in the Council Chambers, 4th Floor, Noel C. Taylor
Municipal Building, 215 Church Avenue, S.W., Roanoke, Virginia, 24011. Further information is
available from the Office of the City Clerk for the City of Roanoke at (540) 853-2541.
Citizens shall have the opportunity to be heard and express their opinions on said matter.
If you are a person with a disability who needs accommodations for this hearing, please
contact the City Clerk's Office at (540) 853-2541, before 12:00 noon on Thursday, February 25,
2010.
GIVEN under my hand this 17thday of February
(
,2010.
Stephanie M. Moon, CMC
City Clerk
~~
Notice to Publisher:
Publish in the Roanoke Times once on Friday, February 19, 2010.
Send affidavit to:
Stephanie M. Moon, CMC,
City Clerk
215 Church Avenue, S. W.,
Room 456
Roanoke, Virginia 24011
(540) 853-2541
Send Bill to:
Economic Development Administrator
117 Church Avenue, S. W.
Roanoke, Virginia 24011
(540) 853-2715
DAVID A. BOWERS
Mayor
CITY OF ROANOKE
CITY COUNCIL
215 Church Avenue, S.w.
Noel C. Taylor Municipal Building, Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
Council Members
M. Rupert Cutler
Sherman P. Lea
Gwen W. Mason
Anita J. Price
Court G. Rosen
David B. Trinkle
March 1, 2010
The Honorable Mayor and Members
of Roanoke City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of Council:
We jointly sponsor a request of Beth Doughty, Executive Director, Roanoke
Regional Partnership, to present an annual report at the regular meeting of City
Council to be held on Monday, March 1, 2010, at 2:00 p.m.
Sincerely,
~~~
Sherman P. Lea
Vice-Mayor
~
Court G. Rosen
Council Member
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CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church A venue, s. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853.2541
Fax: (540) 853-1145
E-mail: clerk@roanokeva.gov
JONATHAN E. CRAFf
Deputy City Clerk
STEPHANIE M. MOON, CMC
City Clerk
CECELIA T. WEBB
Assistant Deputy City Clerk
March 3, 2010
Millard Flora
Post Master
United Postal Service
419 Rutherford Avenue, N. E.
Roanoke, Virginia 24022
Dear Mr. Flora:
I am enclosing copy of Resolution No. 38738-030110 renaming the 2700 block of
Ferndale Drive to Ordway Drive, the 4600, 4700, and 4800 blocks of Rutgers
Avenue to Rutgers Street; and changfng the spelling of Duke Glouchester Street
to Duke of Gloucester Street.
Pursuant to provisions of Section 5 of Resolution No. 38738-030110, I am
directed to transmit 'attested copies of this Resolution to the local offices of the
United States Postal Service.
The abovereferenced measure was adopted by the Council of the City of
Roanoke at a regular meeting held on Monday, March 1, 2010.
Sincerely,
~m. ~t-IV'
Stephanie M. Moon, CMC
City Clerk
Enclosure
pc: Christopher P. Morrill, City Manager
William M. Hackworth, City Attorney
Ann H. Shawver, Director of Finance
Philip Schirmer, City Engineer
~homas N. Carr, Director of Planning, Building and Development
K:\Agenda Correspondence\March I, 201O\March 1, 2010 Correspondence.doc
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IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 1st day of March, 2010.
No. 38738-030110.
A RESOLUTION renaming the 2700 block of Femdale Drive to Ordway Drive; the 4600,
4700, and 4800 blocks of Rutgers Avenue to Rutgers Street; and changing.the spelling of Duke of
Glouchester Street to Duke of Gfoucester Street.
WHEREAS, pursuant to Section 30-34 of the Code of the City or Roanoke (1979), as
amended, the City Manager is authorized to review and recommend to City Council the naming and
renaming of existing streets, both public and private;
WHEREAS, the 2700 block ofFemdale Drive to Ordway Drive was reconfigured to provide
access to an industrial property and as a result, this segment of street is now more appropriately
identified as an extension of Ordway Drive;
WHEREAS, the 4600,4700, and 4800 blocks of Rutgers Avenue need to be renamed to
Rutgers Street to conform to the "Street" suffix found on segments to the east and west of such
locations;
WHEREAS, the spelling of "Duke of Glouchester Street" needs to be changed to "Duke of
Gloucester Street;" and
WHEREAS, the legal requirements of Section 30-34 of the Code of the City of Roanoke
(1979), as amended, have been satisfied, and the Council of the City of Roanoke believes such
,
changes promote the public health, safety and welfare.
THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke as follows:
1. The 2700 block of Femdale Drive is hereby designated and renamed as Ordway
Drive,
R-Rename Femdale-Rutgers-Duke of Glouchester.doc
1
2. The 4600, 4700, and 4800 blocks of Rutgers Avenue are hereby designated and
renamed Rutgers Street.
3. The spelling of Duke of Glouchester Street is hereby changed to Duke of Gloucester
Street.
4. The City Engineer is hereby directed to cause the renamed streets mentioned above to
be appropriately noted on all maps and plats lodged in his care and to cause the placement of
appropriate street name signs on such streets; and the City Manager, or the City Manager's designee,
is directed to notify adjoining property owners of such changes.
. '
5. The City Clerk is hereby directed to transmit attested copies ofthis resolution to the
local offices of the United States Postal Service and relevant City of Roanoke departments so that
they will be apprised of the aforesaid street name changes.
ATTEST:
~~'~Nv
City Clerk.
R-Rename Femdale-RlItgers-DlIke of Glollchester.doc
2
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, S.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: (540) 853-1138
City Web: www.roanokeva,gov
March 1,2010
Honorable David A. Bowers, Mayor
Honorable Sherman P. Lea, Vice Mayor
Honorable M. Rupert Cutler, Council Member
Honorable Gwendolyn W. Mason, Council Member
Honorable AnitaJ, Price, Council Member
Honorable Court G. Rosen, Council Member
Honorable David B. Trinkle, Council Member
Dear Mayor Bowers and Members of City Council:
Subject: Street Name Changes
Background:
As part of an inter-departmental team effort to ensure consistent addressing
conventions in the City's GIS and related records, a number of street segments were
identified as candidates for renaming or correction. Three street name issues were
selected as an initial group for consideration:
1. Rename the 2700 block of Ferndale Drive to Ordway Drive. The street was
reconfigured to provide access to an industrial property. As a result, this
segment of street is now more appropriately identjfied as an extension of
Ordway Drive.
2. Rename the 4600, 4700, and 4800 blocks of Rutgers Avenue to Rutgers Street,
to conform to the "Street" suffix found on segments to the east and west.
3. Change the spelling of "Duke of Glouchester Street" to "Duke of Gloucester
Street"
Pursuant to Section 30-34 of the City Code, staff sent notices on October 21, 2009, to
affected property owners and non-owner residents to give them an opportunity to
comment on the proposed changes. Of those responding, citizens were very
supportive of the proposed changes. Staff therefore recommends that City Council
approve these changes as proposed.
.~
Honorable Mayor and Members of City Council
March 1, 2010
Page 2
A second mailing was sent February 12, to notify affected owners that City Council
would consider the recommended changes on March 1, 2010.
Considerations:
The proposed changes are technical in nature and should have little material impact on
residents other than using the new name or street suffix. Should City Council approve
the changes, staff will notify property owners of the changes. Staff will notify E-911
and the local offices of the US Postal Service. Furthermore, staff will make necessary
changes to City records such as the Official City Map, real estate records, and street
name signs.
Recommended Action:
Approve the following street name changes:
1. Rename the 2700 block of Ferndale Drive to Ordway Drive.
2. Rename the 4600, 4700, and 4800 blocks of Rutgers Avenue to Rutgers Street
3. Rename "Duke of Glouchester Street" to "Duke of Gloucester Street"
Respectfully submitted,
ch
Darlene L. Bur
City Manager
CPM/clc
c: Stephanie M. Moon, City Clerk
William M. Hackworth, City Attorney
Ann H. Shawver, Director of Finance
Brian Townsend, Assistant City Manager for Community Development
Thomas N. Carr, Director of Planning, Building and Development
Christopher L. Chittum, Planning Administrator
CM10-00039
<VT;5
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 1st day of March, 2010.
No. 38739-030110.
AN ORDINANCE authorizing the City Manager to execute an
Intergovernmental Agreement ("Agreement"), dated March 1, 2010, among the City of
Roanoke, Roanoke County, the City of Salem, and the Town of Vinton to create the
Roanoke Area Criminal Justice Information Network ("R.A.C.J.I.N."), upon certain
terms and conditions; and dispensing with the second reading of this ordinance by title.
WHEREAS, Section 15.2-1300 of the Code of Virginia provides that an
agreement providing for the joint exercise of any power, privilege or authority by two or
more political subdivisions of this Commonwealth shall be approved by ordinance;
WHEREAS, the City of Roanoke, the City of Salem, the Town of Vinton, and
Roanoke County desire to cooperate in the establishment and' maintenance of an
information sharing system for police and law enforcement electronic data and records
(the "Project"); and,
WHEREAS, these political subdivisions have negotiated a Memorandum of
Understanding and a Governance Agreement that establish a general framework of,
governance, the sharing of data and the allocation of costs among the parties, detail the
operation and' management of this Project, and provide for other localities and
governmental entities to participate.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke as
follows:
1. The City Manager is hereby authorized to execute the Memorandum of
Understanding and the GovernanceAgreement on behalf ofthe'City implementing the
Roanoke Area Criminal Justice Information Network ("R.A.C.J.I.N."), and the joint
exercise o~powers, privileges and authority with the Roanoke County, the City of Salem
and the Town of Vinton in the establishment and maintenance of an information sharing
system for police and law enforcement electronic data and records under this Agreement,
in a form approved by the City Attorney, are hereby approved and authorized, as more
\
particularly stated in the City Manager's letter to Council dated March 1, 2010.
2. Pursuant to the provisions of Section 12 of the City Charter, the second
reading of this ordinance by title is hereby dispensed with.
-
'\
ATTEST , , , '
~~. ~O~
, City Cler~ _-
. .'~ '.
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, S.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: (540) 853-1138
City Web: www.roanokeva,gov
March 1, 2010
Honorable David A. Bowers, Mayor
Honorable Sherman P. Lea, Vice Mayor
Honorable M. Rupert Cutler, Council Member
Honorable Gwendolyn W. Mason, Council Member
Honorable Anita j. Price, Council Member
Honorable Court G. Rosen, Council Member
Honorable David B. Trinkle, Council Member
Dear Mayor Bowers and Members of City Council:
Subject:
RACjlN Project
Background:
In October 2007, the police departments of the City of Roanoke, County of
Roanoke, City of Salem and Town of Vinton agreed to partner in the creation of
a regional law enforcement data/information sharing system. Since that time,
the police department has actively and successfully pursued grant funding to
purchase such a data sharing system, released an RFP to procure the system
and worked with the successful vendor to implement the chosen software
product.
Beginning in March, the Roanoke Area Criminal justice Information Network
(RACjIN) will go live. The system will integrate the police records of the City of
Roanoke, County of Roanoke, City of Salem and Town of Vinton into one user
friendly database. The RACjlN will enable police officers from participating
agencies to search across jurisdictional boundaries for the valuable information
needed to efficiently solve investigations and quickly apprehend criminals. This
data sharing system will result in increased public safety and quality of life for
the citizens of the City and the regional community as a whole. The
implementation of this data sharing system further demonstrates the on-going
proactive measures the police department has undertaken to reduce crime and
the fear of crime. The increased regional cooperation between the local police
departments, fostered by the RACjlN, will have a long term positive effect on
our ability keep the public safe.
Honorable Mayor and Members of City Council
March 1, 2010
Page 2
The RACjlN partners have determined that a formula for allocating the
operating costs of the RACjlN is based on the number of sworn officers in each
of the four police departments. This formula allocates the City's responsibility
at 52%. The County of Roanoke's responsibility at 29%; the City of Salem's at
14% and the Town of Vinton's responsibility at 5%. Over the next three years
the majority of the system's cost will be for project management and technical
oversight provided by the City's Department of Technology. The fees collected
from the participating agencies for these services are projected to total
$36,000 for the three year period. The oversight and administration of the
RACjlN will be completed by an executive board comprised of the Chief's of
Police or their designee from each participating agency. The Memorandum of
Understanding and associated Governance Agreement name the City as the
fiscal agent for the RACjIN. The rules and procedures that govern RACjlN
activities are established in a Memorandum of Understanding and a Governance
Agreement. Both documents are attached to this report.
Recommended Action:
Adopt a Resolution authorizing the City Manager to enter into the Memorandum
of Understanding and the associated Governance Agreement. Create a revenue
estimate for the Department of Technology in the amount of $36,000 and
authorize the deposit of fees collected in Department of Technology operating
account 013-430-1601-1004.
Respectfully submitted,
~J.
Darlene L. Bu ham
City Manager
Attachment
CPM:gws
c: Stephanie M. Moon, City Clerk
William M. Hackworth, City Attorney
Ann H. Shawver, Director of Finance
R. Brian Townsend, Assistant City Manager
A. L. Gaskins, Chief of Police
Sherman M. Stovall, Director of Management and Budget
Roy M. Mentkow, Director of Technology
CM 10-00030
MEt0:0RANDUM OF UNDERSTANDING FOR THE ROANOKE AREA
CRIMINAL JUSTICE INFORMATION NETWORK (HR.A.C.J.I.N.")
THIS MEMORANOUM OF UNDERSTANDING ("Memorandwn") is made and
entered in~o the _ day of , 2010, by and among the CITY OF
ROANOKE, ("City of Roanoke"), ROANOKE COUNTY, ("Roanoke County"), the CITY OF
SALEM, ("City of Salem") and the TOWN OF VINTON, ("Town of Vinton").
For and in consideration of the mutual promises and obligations set forth in this
Memorandum, the sufficiency of which is hereby acknowledged, the parties agree as follows:
ARTICLE I
PURPOSE
The general purpose of this Memorandum is to facilitate the Participating Agencies' desire to
cooperate in the establjshment and maintenance of an infonnation sharing system for police and
law enfor~ement electronic data and records. This Memorandum is intended to establish a general
framework of governance that will allow for the fonnalization of a Governance Agreement among
the PartiCipating Agencies regarding the sharing of cost and data among the parties of this
Memorandum for the project known generally as the Roanoke Area Criminal Justice Network
project (hereinafter "R.A.C.J.I.N. Project"). This Memorandum is also intended to outline the
management of the R.A.C.J.I.N. Project and the ability of the Charter Members to allow
participation by other localities and govenunental entities.
ARTICLE II
DEFINITIONS
"Charter Member" - Charter Members shall be defined as the founding jurisdictions for the
RA.C.J.J.N. project. The original founding jurisdictions are the City of Roanoke, Roanoke
County, the City of Salem and the Town of Vinton.
"Executive Board'" - The Executive Board shall be defined as the governing board for the
R.AC.JJ.N. Project. The Executive Board shall consist of a maximum of seven (7) members.
Members. of the Executive Board will include the chief executive or their designee from each of
the four (4) Charter Members and up to three (3) representatives from the other Originating
Agencies participating in the R.A.CJ.l.N. Project. The initial EXecutive Board will be comprised
of the ch~ef executive or their designee from each of the four (4) Charter Members. Only one (I)
member .from each Participating Agency may serve on the Executive Board at a time. For
example,; a representative from the police department and sheriff's office from the same locality
may not serve on the Executive Board at the same time.
tlGovernallce Agreement" - The Governance Agreement shall be defined as the agreement
entered into by all Originating Agencies that details the operation and management of the
R.A.C.J.l.N. Project including but not limited to the maintaining and snaring of electronic data
and records between Participating Agencies as well as determining the allocation of cost among
those same Participating Agencies.
"Host Agency" - The Host Agency shall be defined as the entity which hosts and collects the
electronic data and records for the R.A. c.J. I.N. Project. The Host Agency shall also serve as the
fiscal agent for the R.A.C.J.LN. P:roject including any grants intended to benefit the R.A.C.J.I.N.
Project. The Host Agency of the R.A.C.J,LN. Project is the City of ROanoke.
"Originating Agency" - An Originating Agency shall be defined as a governmental or law
enforcement entity that provides or originates electronic data or records to the R.A.C.J.LN.
Project. Each of tbe four (4) Charter Members are also Originating Agencies.
tlParticipating Agency" - Any agency that participates in or provides data to the R.A.C.J.LN.
Project.
UUser Agency" - A User Agency shall be defined as a governmental or law enforcement entity
that accesses or utllizes electronic data or records from the R.A.C.J.LN. Project as a view only
user.
ARTICLE III
GOVERNANCE AGREEMENT
The parties to this Memorandum agree that they will enter into a Governance Agreement that will
detail the operation and management of the R.A.C.J.LN. Project including but not limited to the
maintaining and sharing of electronic data and records between Originating Agencies as well as
deteimining the allocation of cost among those same Originating Agencies and to establish the
fees to be, charged to any User or Originating Agency. A draft of the initial Governance
Agreement is attached to this Memorandum as an Exhibit. This Governance Agreement may be
modified by the Executive Board with the approval of the chief executive for each Participating
Agency which is a party to the Governance Agreement.
ARTICLE IV
ORGANIZA TIONAL STRUCTURE
Executive Board -. The Executive Board shaH act to oversee the management and operation of
the R.A.C.J.l.N. Project. The Executive Board shall have the following duties:
A. The Executive Board may act to authorize other local governments or entities to
participate in the RA.C.J.I.N. Project as an Originating Agency.
B. The Executive Board may authorize User Agencies to view data in the system as
supplied by the Originating Agencies and may establish the fees for such use.
C. The Executive Board shall prepare and submit a proposed annual budget to each
Originating Agency prior to the first day of February of each year.
D. The Executive Board shal1 review and approve all cost submitted by the Host
Agency for reimbursement under the Cost Sharing Formula and the Governance
Agreement.
E. The Executive Board shaU verifY and al10cate the shared cost for the R.A.C.J.1.N.
Project in accordance with the Cost Sharing Fonnula set forth in this
Memorandum.
. F. lrhe Executive Board may remove any Origmating Agency from participation in
the R.AC.J.I.N. Project for just cause and with due notice to the Originating
Agency. The Executive Board shall be the sole deteoninant of what constitutes
just cause.
G. The Executive Board may remove any User Agency from the RA.C.J.I.N. Project
for any reason upon a majority vote of the Executive Board.
H. The Executive Board may apply for and receive grant funds on behalf of the
R.A.C.J.I.N. Project. However, prior to applying for any grant, the Executive
BOard shall notify each Originating Agency prior to filing the application for the
grant.
Additional Originating Agencies - The Executive Board may approve the inclusion of
additional Originating Agencies to the R.A.C.J.I.N. Project by a majority vote.
Daily Administration - The Host Agency shall be responsible for the daily administration and
coordination ofthe sharing and use of electronic data and records under the R.A.C.J.LN. Project
in accordance with the tenns of the Governance Agreement.
ARTICLE V
PROJECT COST AND ALLOCATION
Annual Budget - Prior to the first day of February each year, the Executive Board shall prepare a
projected and anticipated annual operating and maintenance budget of the R.A.C.J.I.N. Project
for consideration, review, and approval of each of the respective Participating Agencies. .
Annual Appropriation - The anticipated annual expenses shall be appropriated annually and paid
quarterly to the Host Agency in accordance with the approved budget and the Cost Sharing
Fonnula set forth in this Memorandum. The Host Agency shall utilize these funds to coordinate
and pay for tbe annual operating costs, maintenance and other such routine, necessary expenses to
maintain and operate the R.A.C.J.I.N, Project.
Cost Sharing Formula - The Cost Sharing Formula for the R.A.C.J.I.N. Project for capital
contributions and the annual fee or fees to be assessed against each Participating Agency for the
initial teon of this Memorandum shall be determined proportionately based on the number of
, Sworn Officers for each Originating Agency as documented in "Crime in Virginia" compiled in the
Uniform Crime Reporting Section of the Virginia State Police annual report. In the fiscal first
year of this Memorandum and as among the four (4) Charter Members the initial Cost Sharing
-'
FOl11mla and/or percentages for all capital investment and annual fees shaH be allocated as
follows:
City of Roanoke 52%
Roanoke County 29%
City of Salem 14%
Town of Vinton 5%
The Cost Sharing Formula shall be re~evaluated after the initial tenn of tlUs Memorandum to
consider the implementation ofa usage based Cost Sharing Formula.
ARTlCLE VI
TERM AND EXTENSION OF MEMORANDUM
Term. The initial term of tlus Memorandum shall be from MarchI, 2010 until June 30, 2012,
subject to the termination rights of the parties as set forth in this Memorandum
Extension of Tenn. This Memorandum will be extended for an additional one (I) year tenn each
June 30th un1ess a Participating Agency provides written notice to all other Originating Agencies
of its intent to withdraw from participating in the R.A.C.J.I.N. Project at least ninety (90) days
prior to the end of the then current tenn.
ARTICLE VII
TERMINATION
Termination. Any Charter Member may voluntarily terminate its relationship with the
R.A.C.J.LN. Project and withdraw from this Memorandum for any cause, or no cause, at the end
of the then current teIID upon ninety (90) days written notice to all other Originating Agencies of
its intent to withdraw from participating in the R.A.C.J.I.N. Project.
ARTICLE VIII
NOTICE
Notice. Any notice, request, or demand given or required to be given under this Memorandum
shall, except as otherwise expressly provided herein, be in writing and shall be deemed
duly given only if deljvered personaJly or sent by certified mail, return receipt requested
to the addresses stated below.
To City of Roanoke:
TO Roanoke County:
To City of Salem:
To Town of Vinton:
Notice shall be deemed to have been given, if delivered personally, upon delivery, and if mailed}
upon the third business day after the mailing thereof.
ARTICLE X
MEETINGS
Meetings. The parties agree thatthe Executive Board will meet at least two (2) times per fiscal
year in order to evaluate the progress of the R.A.C.J.LN. Project and to discuss the cost
allocation for the services being provided by the R.A.C.J.I.N. Project to the Originating Agencies.
The Executive Board may meet such other times as it deems necessary or beneficial to the
R.A.CJ.I.N. Project
~RTICLE xn
MISCELLANEOUS
Compliance with the Law. The parties to this Memorandum agree to comply with all local, state
and federal laws as the law currently exists or may exist in the future during the term of this
Memorandum.
Appropriation of Funds. AU obligations or funding due by any panlClpating agency or
locality underthis Agreement are subject to the availability of funds and the appropriation of such
funds by the governing body of each participating agency. If such funds are not appropriated by
the goveming body of a participating agency, then such participating agency must comply with
the termination provisions set forth in the Governance Agreement.
Assignment. The provisions of this Memorandum are for the exclusive benefit of the parties
hereto and not for the benefit of any third person, nOf shall this Memorandum be deemed to have
conferred any rights, express or implied, upon any third person unless otherwise expressly
provided for herein.
Captions aod Headings. . The section captions and headings are for coovenience and reference
purposes only and shall not affect in any way the meaning or interpretation of this Memorandum.
Severability. The invalidity, illegality 0 r unenforceability of any provision of this Memorandum as
determined by a court of competent jurisdiction shall in no way affect the validity, legality or
enforceability of any other provision hereof
Waiver. No failure of any party to insist upon strict observance of any provision of this
Memorandum, and no custom or practice of the parties at variance with the terms hereof, shall be
deemed a waiver of any provision of this Memorandum in any instance.
Governing Law. This Memorandum shall be governed by and construed in accordance with the
laws of the COJlU11onwealth of Virginia.
Entire Agreement: This Memorandum represents the entire integrated agreement between the
parties and supersedes aU prior negotiations, representations Or agreements, either written or oral.
This Memorandum shall not be amended or modified except by written instrument signed by the
parties. '
IN W1TNESS WHEREOF the ~ovemiJ1g bodies of each locality listed below have duly
authorized this Agreement to be signed on their be.half.
CITY OF ROANOKE, VIRGINIA
By
, City Manager
ROANOKE COUNTY, VIRGINIA
By
, County Administrator
C1TY OF SALEM, VIRGINIA
By
, City Manager
TOWN OF VINTON, VIRGINIA
By
, Town Manager
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Roanoke Area Criminal Justice Information Network
R.A. C.J.lN.
GOVER~ANCEAGREEMENT
1.0 Purpose
1.1 The general purpose of this Governance Agreement ("Agreement") is to facilitate
the Participating Agencies desire to cooperate in the establishment and
maintenance of an information sharing system for police and law enforcement
electronic data and records. This Agreement shall formalize the organization,
composition and nature of the relationships among Participating Agencies. This
Agreement outlines the conditions under which the Participating Agencies will
share and use the information obtainable from the RA.C.J.I.N. Project.
1.2 All Participating Agencies, as well as all individuals who operate or use the
RA.C.J.I.N. Project, agree to adhere to the guidelines specified in this Agreement
and to support the public benefit derived from the electronic sharing of public
safety information.
2.0 Definitions
"Charter Member" ~ Charter Members shall be defmed as the founding jurisdictions for
the RA.C.J.I.N. project. These original founding jurisdictions are The City of Roanoke,
Roanoke County, the City of Salem and the Town of Vinton.
"Executive Board" - The Executive Board shall be defmed as the governing board for
the R.A.C.J.I.N. Project. The Executive Board shall consist ofa maximum of seven (7)
members. Members of the Executive Board will include the chief executive or their
designee from each of the four (4) Charter Members and up to three (3) representatives
from the other Originating Agencies participating in the R.A.C.J.I.N. Project. The initial
Executive Board will be comprised of the chief executive or their designee from each of
the four (4) Charter Members. Only one (1) member from each Participating Agency
may serve on the Executive Board at a time. For example, a representative from a police
department and sheriffs office from the same locality may not serve on the Executive
Board at the same time.
"Governance Agreement" - The Governance Agreement shall be defined as the
agreement entered into by all Originating Agencies that details the operation and
management of the RA.C.J.l.N. Project including but not limited to the maintaining and
sharing of electronic data and records between Participating Agencies as well as
determining the allocation of cost among those same Participating Agencies.
"Host Agency" - The Host Agency shall be defmed as the entity who hosts and collects
the electronic data and records for the R.A.C.J.I.N. Project. The Host Agency shall also
serve as the fiscal agent for the R.A.C.J.I.N. Project including any grants intended to
Roanoke Area Criminal Justice Information Network
Governance Agreement
Page 1 of 11
benefit the R.A.C.J.I.N. Project. The Host Agency of the R.AC.J.I.N. Project is the City
of Roanoke.
UOriginating Agency" - An Originating Agency shall be defmed as a governmental or
law enforcement entity that provides or originates electronic data or records to the
R.AC.J.I.N. Project. Each of the four (4) Charter Members are also Originating
Agencies.
UParticipating Agency" - Any agency that participates m or provides data to the
R.AC.J.I.N. Project.
iiUser Agency" - A User Agency shall be defined as a governmental or law enforcement
entity that accesses or utilizes electronic data or records from the R.AC.J.I.N. Project as
a view only user.
3.0 Organizational Structure
3.1 The R.AC.J.I.N. Project will be governed by an Executive Board. The Executive
Board will be comprised of up to seven (7) members that will include the chief
executive or their designee from each of the four (4) Charter Members and up to
three (3) representatives from the other Originating Agencies participating in the
R.A.C.J.I.N. Project. Only one (1) member from each participating locality may
serve on the Executive Board at a time. For example, a police department and
sheriffs office from the same locality may not serve on the Executive Board at
the same time. The initial Executive Board will be comprised of the chief
executive or their designee from each of the Charter Members. The directorship
ofthe governing board shall rotate on a yearly basis between the chief executives
on the Executive Board. Each representative of an agency on the Executive Board
must have completed their one year term of directorship prior to the representative
of any agency serving an additional year as director. Members on the Executive
Board may not defer their directorship to any other agency. The Executive Board
shall act by a majority vote. Tie votes on the Executive Board will be decided by
the director. The Executive Board shall meet as determined necessary by the
Executive. Board, but at least twice annually during the months of March and
September, to perform the functions and duties required by this Agreement. The
times, dates and subject matter shall be fixed by the Executive Board. The
Executive Board shall use Roberts Rules of Order tor the proper conduct of its
business. The Executive Board shall comply with all existing and applicable state
laws, federal laws, rules and regulations.
3.2 The Executive Board may establish subject matter committees to ensure the
continued success of the R.AC.J.I.N. Project. These committees may include an
Information Technology group, a Business / Policy Group and user groups such
as a Crime Analysis, Patrol or Criminal Investigations. These subject matter or
user committees may be authorized to develop and recommend policies,
procedures and business practices to the Executive Board.
Roanoke Area Criminal Justice Information Network
Governance Agreement
Page 2 of 11
3.3 The Executive Board may, as it deems appropriate, create policies, procedures,
practices and/or rules affecting the day-to-day operations of the RA.C.J.I.N.
Project. All User Agencies, to the extent applicable to them, shall agree to follow
and comply with the policies, procedures, practices and/or rules established by
the Executive Board.
3.4 The Executive Board may decide to have the Host Agency apply for grants to aid
in funding the RA.C.J.I.N. Project. However, prior to applying for any grant, the
Executive Board will notify each Originating Agency prior to filing the
application for the grant.
4.0 Governance ofthe R.A.C.J.I.N. Project
4.1 This Agreement is initially entered into among the Charter Members. Each
Charter Member has been authorized by its respective governing body to enter
into this Agreement. Charter Members agree to supply data to the RA.C,J.I.N.
Pro j ecL
4.2 The RA.C.J.I.N. Project will be governed through the Executive Board. The
Executive Board may act to authorize other local governments or law
enforcement agencies to participate as Originating Agencies in the providing and
sharing of information to the RA.C.J.I.N. Project. In order to be considered for
admission to the RA.C.J.I.N. Project as an Originating Agency, a potential local
government or law enforcement agency shall submit a letter of intent to the
Executive Board requesting such admission. The Executive Board shall require
and determine the initial capital contribution required of any such new
Originating Agency, and the annual fee to be paid by such agency for its
participation in the RA.C.J.I.N. Project. The capital contribution and annual fee
or fees shall be proportional and shall be determined based on the number of
Sworn Offi,:ers for each Originating Agency as documented in "Crime in
Virginia" compiled in the Uniform Crime Reporting Section of the Virginia State
Police annual report. The Executive Board shall determine the form, term and
content of any agreement to be executed by the new Originating Agency to gain
access to the R.A.C.J.I.N. Project.
4.3 The Executive Board may authorize User Agencies to view data in the system 'as
supplied by the Originating Agencies. A fee tor access to the system data as a
User Agency will be established by the Executive Board. In order to be
considered for admission to the R.A.C,J.I.N. Project as a User Agency, a potential
local government or law enforcement agency shall submit a letter of intent to the
Executive Board requesting such admission. The Executive Board shall
Roano ke Area Criminal Justice Information Network
Governance Agreement
Page 3 oft 1
determine the form, term and content of any agreement to be executed by the User
Agencies to gain access to view data within the R.A.C.J.I.N. Project.
4.4 Originating Agencies may be removed from participation in the R.A.C.J.I.N.
Project for just cause and with due notice provided. Originating Agencies may be
removed with a minimum three fourths or 75% vote of the Executive Board.
Criteria for removal from participation in the R.A.C.J.l.N. Project shall include,
but not be limited to the failure to uphold any financial obligation due the Host
Agency of the R.A.C.J.I.N. Project under this Agreement and any User Agency
Agreement approved by the Executive Board.
4.5 User Agencies may be removed from participation in the R.A.C,J.I.N. Project by
a majority vote of the Executive Board. Criteria for removal from participation in
the R.A.C.J.I.N. Project shall include, but not be limited to failure to uphold all
fmancial agreements or failure to conform to rules as established by this
Governance Agreement and any User Agency Agreement approved by the
Executive Board.
4.6 Any Charter Member may voluntarily terminate its relationship with the
R.AC.J.1.N. Project and withdraw from this Agreement for any cause, or no
cause, at the end of the then current term of the Memorandum of Understanding
upon ninety (90) days written notice to all other Originating Agencies of its intent
to withdraw from participating in the R.A.C.J.I.N. Project.
4.7 Each Originating and User Agency shall appoint one agency representative who
will act as the R.AC.J.I.N. Project liaison and will facilitate coordination and
communication between the agency and any business associated with the
RA.C.J.I.N. Project. The agency representative may approve, deny or revoke
individual access for its employees to the information available in the R.A.C.J.I.N.
Project.
4.8 Any amendments to this Agreement must be approved by a majority of the
Executive Board prior to execution of such amendment by each Participating
Agency.
5.0 Effective Date and Financial Contributions
5.1 This Agreement will become effective on
5.2 Financial contributions in support of and for access to the RA.C.J.I.N. Project
will be due in quarterly installments on August 15t, November 15t, February 151 and
May 151 of each year to the fiscal agent of the R.A.C.J.I.N. Project. The City of
Roanoke shall serve as the Host Agency and fiscal agent for the R.A.C.J.1.N.
Project. The amount of any required financial contribution will be determined by
the Cost Sharing Formula set forth in the Memorandum of Understanding and this
Agreement. The Cost Sharing Formula will be evaluated after the first three (3)
Roanoke Area Criminal Justice Information Network
Governance Agreement
Page 4 ofll
years of this Agreement to consider the implementation of a useage based cost
sharing formula. The Cost Sharing Formula may only be amended by a majority
agreement of all Charter Members and such agreement must be consummated by
amending the Memorandum of Understanding and this Agreement. However, no
one user shall pay more than 52% of the cost ofthe R.AC.J.I.N. Project.
5.3 All Originating Agencies and User Agencies agree to pay an annual financial
contribution to the Host Agency on a quarterly basis in accordance with the Cost
Sharing Formula and under the terms of this Agreement.
5.4 The initial financial contribution due from each Charter Member under the Cost
Sharing Formula for all capital investment and. annual fees shall be allocated as
follows:
City of Roanoke 52%
Roanoke County 29%
City of Salem 14%
Town of Vinton 5%
Utilizing the Cost Sharing Formula set forth above, the Host Agency will bill each
of the Originating Agencies for their respective share of the annual cost for the
acquisition, operation and maintenance of the R.AC.I.LN. Project on a quarterly
basis as set forth in paragraph 5.2. Such shared costs shall include, but not be
limited to include, the cost to acquire the software and any hardware, the cost of
software and hardware support, cost of maintenance to both the software and
hardware and the administrative costs to operate and maintain the R.A.C.J.I.N.
Project. A good faith estimate of the anticipated cost for the next five (5) years of
operation for the R.A.C.J.I.N. Project is attached as Exhibit "A". This good faith
estimate is merely a tool to assist the Originating Agencies in budgeting for the
anticipated cost of the R.A.C.J.I.N. Project. The actual cost of the R.A.C.J.I.N.
Project shall govern the amount billed to each Originating Agency under the Cost
Sharing Formula. The estimate of 5 year projected costs is made in good faith and
will be adhered to within a plus or minus of 15% for costs related to the salary
and benefits of the Host Agency project manager. Although the remaining cost
projections, not including project management, are made in good faith, the actual
prices of these expenses shall not exceed market price at the time of need or
purchase. All unforeseen costs related to the efficient operation of the
R.AC.J.I.N. Project not listed in the good faith estimate will be based on the
market price of such item or service. All expenditures related to the R.AC.J.I.N.
Project shall be pre approved by the Executive Board with a majority vote.
6.0 System Architecture / Agency Responsibilities
Roanoke Area Criminal Justice Information Network
Governance Agreement
Page 5 ofll
6.1 The R.A.C.J.I.N. Project will be configured with a centralized server housed with
the Host Agency. The server will maintain a real time copy of the data from all
Originating Agencies.
7.0 Security
7.1 Originating and User Agencies agree that the law enforcement information and data
available in the R.A.C,J.I.N. Project shall be used for law enforcement purposes only, and
that only currently employed law enforcement agency employees that have been
subjected to background screening will be allowed access to the system. Background
screenings must be fingerprint-based including checks of both. the state and national
criminal history repositories. If a felony conviction of any kind is found, access to the
R.A.C.J.I.N. Project shall not be granted.
, 7.2 Originating and User Agencies agree to enforce and maintain security requirements
for R.A.C.J.I.N. Project systems and networks as specified in the Teclmical Requirements
Section of the Federal Bureau of Investigation's Criminal Justice Information Systems
Security Policy. Exceptions to the above policy shall not be implemented by any
originating or Participating Agency without the approval of the Executive Board.
7.3 Violation of security agreements may be justification for removal of any Originating or
User Agency from access to the system information contained in the R.A.C.J.I.N. Project.
7.4 Originating and User Agencies agree to have all individuals, employed by their respective
agency, who have access to the information available in the R.A.C.J.l.N. Project sign a security policy
that details all responsibilities for using the RACJIN and the restrictions under which information
available in the R.A.C.J.I.N. Project may be used or not used. The security policy shall be signed at the
conclusion of formal training in system use and prior to the issuance of a system logon and or password.
8.0 Data Access and Data Sharing
8.1 Access to law enforcement information available in the R.A.C.J.I.N. Project will be
provided utilizing a secure network configuration that is mutually acceptable to the
originating agencies. Originating Agencies agree to make the law enforcement
information available in the R.A.C.J.I..N. Project available on a 24-hour a day, 7 days a
week basis with downtime limited to those hours required for any necessary system
maintenance activities. Originating Agencies agree to inform each other in advance,
whenever possible, of scheduled system downtimes.
8.2 Data contributed by each Originating Agency will be shared with all Originating and
User Agencies that have entered into this Agreement or such User Agency Agreement as
approved by the Executive Board. The Originating and User Agencies further agree not
to facilitate information sharing between law enforcement entities that have not entered
into agreements approved by the Executive Board allowing such sharing or which have
executed this Agreement.
Roanoke Area Criminal Justice Information Network
Governance Agreement
Page 6 of 11
8.3 Originating Agencies may opt to limit access and not supply the relevant data of certain
specific information regarding internal investigations. Should any Originating Agency
withhold any record for any reason, that agency will notify the members of the Executive
Board each time a decision is made to exclude data from the R.A.C.J.I.N. Project.
8.4 The infonnation available in the R.A.C.J.I.N. Project may be used as proofs to acquire
accreditation under the State of Virginia Law enforcement Accreditation program or the
Commission on Accreditation for law Enforcement Agencies.
9.0 Information Ownership / Information Accuracy
9.] Originating Agencies shaH maintain ownership of all of their information at all times.
Any requests for access to information available in the R.A.C.J.I.N. Project that are not
authorized under current agreements between the requestor and the owner(s) of the
information will be referred to the owner(s) of the information being requested.
Information shaH not. be made available to any unauthorized requestor without the
approval of its owner or owners. Originating Agencies agree that the restriction
established by this provision may not apply when responding to orders of the Court,
however all subpoenas for records contained in the R.A.C.J.I.N. Project shall be
forwarded directly to the agency that supplied the original information.
9.2 Media inquires relating to the information available in the R.A.C.J.I.N. Project shall be
referred to the Originating Agency who owns the data. The Originating Agency shall be
deemed to be the custodian of that record for the purposes of the Freedom of Information
Act. All lawful exemptions of the Virginia Freedom of Information Act shall apply to any
records maintained or shared under this Agreement. Media inquires relating to the
R.A.C,J.I.N. Project itself and not any specific information available in the system shall
be referred to the current director of the Executive Board. Media releases concerning
successful investigations as a result of the use of information available in the R.A.C.J.I.N.
Project are authorized if only information owned by the agency making the release is
used in the release.
9.3 Originating and User Agencies agree that the law enforcement information and data
available in the R.A.C.J.I.N. Project consists of information that mayor may not be
accurate. To the extent permitted by law, each Participating Agency agrees to hold the
other Participating Agencies blameless for any harm that may arise due to the inaccuracy
of any infonnation they have submitted. A disclaimer notice will be posted by the Host
Agency on the R.A.C.J.I.N. Project for all users to read prior to accessing any data.
9.4 Originating Agencies agree to make every reasonable effort to provide accurate data to
the R.A.C.J.I.N. Project. Any Originating Agency that discovers that the information it's
providing to the R.A.C.J.I.N. Project is inaccurate or corrupted, should notify the other
Originating and User Agencies of such discovery. Originating Agencies further agree to
make a reasonable effort to fix in a timely manner any inaccurate or corrupted data once
such inaccuracies are discovered.
10.0 System Information / Data Management
Roanoke Area Criminal Justice Information Network
Governance Agreement
Page 7 of 11
10.1 The benefits to public health, safety and welfare derived from the R.AC.U.N. Proje<::t are
dependant on the quality and comprehensiveness of the Originating Agency's data that is
supplied for system use. Therefore, the Originating Agencies agree that the quality and
precision of the data that is entered or available for sharing is the responsibility of each
Originating Agency and each Originating Agency agrees to make all reasonable efforts to
have its respective information gatherers complete their reports and other paperwork in a
manner consistent with this Agreement.
10.2 Originating Agencies agree to make every reasonable effort to have information gatherers
collect and provide the following information fields in an accurate manner to any agency
database that provides available information to the R.AC.JJ.N. Project:
I All personal identifying information
2 Alias information
3 Scars, marks and tattoo information
4 Unique method of operation (MO) information
5 Vehicle information I traffic summons data
6 Address information
7 Associations and relationship information
8 Active warrant information
9 Any other information agreed to by the Executive Board
10.3 Originating Agencies agree to conform to a common means of data representation and
terminology for all data that is made available to the R.A.C.J.I.N. Project.
11.0 Audits
11.1 Each Originating and User Agency system administrator must perform a system audit at
least twice annually. The audit shall be completed during the month prior to the
Executive Board meeting. Results of the audit shall be presented during the Executive
Board meeting along with the actions of the agency in regard to any violations identified
during the audit.
11.2 The twice annual audit shall examine the audit trail that is automatically created by the
R.AC.J.I.N. Project. The audit shall examine:
I A minimum of 10% of the agencies permitted users
2 Unauthorized searches of system information
3 Searches that may not be related to official law enforcement business or reasons
4 Breaches of security
Roanoke Area Criminal Justice Information Network
Governance Agreement
Page 8 of 11
12.0 Miscellaneous Provisions
12.1 Nothing in this Agreement is intended to confer or does confer any rights, duties
or obligations on any person other than the agencies participating in this
Agreement. There shall be no third party rights as a result of acceptance of this
Agreement.
12.2 Disagreements and disputes among Originating and/or User Agencies arising
under or relating to this Agreement shall be resolved by consultation by and
between the affected agencies or, in the event an agreement cannot be reached,
through the Executive Board. Disagreements and disputes will not be referred to
any court or to any other person or entity for settlement.
12.3 This Agreement may be executed simultaneously in several counterparts, each of
which shall be deemed to be an original and all of which shall constitute but one
and the same instrument.
12.4 The paragraph headings and numbering in this Agreement are inserted for
convenience only and shall not affect the meaning or interpretation of the terms of
this Agreement.
12.5 The invalidity, illegality or unenforceability of any provision of this Agreement as
determined by a court of competent jurisdiction shall in no way affect the validity,
legality or enforceability of any other provision hereof.
12.6 No failure of any party to insist on strict observance of any provision of this
Agreement, and no custom or practice of the parties at variance with the terms
hereof, shan be deemed a waiver of any provision of this Agreement in any
instance.
12.7 All obligations or funding due by any participating agency or locality under this
Agreement are subject to the availability of funds and the appropriation of such
funds by the governing body of each participating agency. If such funds are not
appropriated by the governing body of a participating agency, then such
participating agency must comply with the termination provisions set forth in this
Agreement.
12.7 This Agreement shall be governed by and construed in accOrdance with the laws
of the Commonwealth of Virginia.
12.8 This Agreement represents the entire agreement between the parties and
supersedes all prior negotiations, representations or agreements, either written or
oral. This Agreement shall not be amended or modified except by written
instrument approved by a majority of the Executive Board and signed by the chief
executive officer of each Originating Agency.
Roanoke Area Criminal Justice Information Network
Governance Agreement
Page 9 of 11
(Signature Page to Follow)
IN WITNESS WHEREOF the governing bodies of each locality listed below have
duly authorized this Agreement to be signed on their behalf, by its chief executive officer.
CITY OF ROANOKE, VIRGINIA
By
Darlene Burcham, City Manager
ROANOKE COUNTY, VIRGINIA
By
, County Administrator
CITY OF SALEM, VIRGINIA
By
Roanoke Area Criminal Justice Information Network
Governance Agreement
PagelOofll
, City Manager
TOWN OF VINTON, VIRGINIA
By
, Town Manager
Roanoke Area Criminal Justice Information Network
Governance Agreement
Page II of 11
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CITY OF ROANOKE
DEPARTMENT OF FINANCE
215 Church Avenue, SW, Suite 461
PO Box 1220
Roanoke, Virginia 24011-1220
Telephone: (540) 853-2821.
Fax: (540) 853-6142
JOHN W. BINGHAM, CPA
Assistant Director of Finance
ANN H. SHAWVER, CPA
Director of Finance
ANDREA F. TRENT
Assistant Director of Finance
March 1, 2010
Honorable David A. Bowers, Mayor
Honorable Sherman P. Lea, Vice-Mayor
Honorable M. Rupert Cutler, Council Member
Honorable Gwendolyn W. Mason, Council Member
Honorable Anita J. Price, Council Member
Honorable Court G. Rosen, Council Member
Honorable David B. Trinkle, Council Member
Dear Mayor Bowers and Members of City Council:
Subject: January Financial Report - City of Roanoke
December Financial Report - Roanoke City Public Schools
The following financial report provides commentary on the City's financial results for
the first seven months of this fiscal year.
General Fund revenues through January of FY1 0 were 2.9% or $3,135,000 below last
year as presented in the accompanying financial statement. Real Estate Tax collections
have increased over last year and the total levy for FY10 grew 2% as a result of
commercial growth and new construction. Other local taxes, most notably the local
portion of the state sales tax, have continued to decline due to current economic
impacts.
General Fund expenditures through January are down 2.2% or $3,486,000 compared to
the first seven months of FY09 largely driven by decreased costs in Public Works and
Parks, Recreation, and Cultural. These lower expenditures are the result of budget
reduction measures that include reductions in employee positions, employee benefits,
and programs and services. The expenditures variance of (2.2%) is lagging the revenue
variance of (2.9%) indicating the City needs to continue to monitor both revenue
shortfalls and manage expenditures. The departmental expenditure reductions
presented to the Budget Committee and City Council were implemented in the financial
systems to ensure compliance and savings. .Both positive and negative variances are
discussed in the expenditure section of this narrative.
Honorable Mayor and Members of Council
March 1, 2010
Page 2
Revenues:
Overall revenues are lagging behind budget estimates and we expect this to continue
through the current fiscal year. The current revenue shortfall for FY1 0 is projected at
approximately $9.1 million compared to the adopted budget. This is a decrease of
3.5% compared to the original adopted budget and places FY10 revised revenues at
4.8% below FY09 audited revenues. The downward revenue adjustment is established
with conservative assumptions because the City's local tax revenue declines have just
slightly begun to show improvement. Some of our significant local taxes, especially
the sales tax, remain below FY09 levels by significant amounts as further described in
this report. These trends, coupled with funding reductions of $1.8 million announced
by the Commonwealth and our expectations that some Spring taxes, such as Business
License Tax and Personal Property Tax, will perform poorly, combine to produce this
revised estimate. Staff is currently analyzing Business License Tax and Personal
Property Tax, and the revenue estimates related to these taxes will be adjusted in
March based on the results of the analysis.
Commentaries on significant variances are shown below.
General Property Taxes increased 2.4% or $999,000 compared to FY09 due primarily to
growth in real estate assessments. The total levy for real estate increased 2.0% in
FY10. In addition, supplemental revenues from construction activities added favorably
to the category.
Other Local Taxes decreased 9.4% or $2,697,000 compared to FY09. The majority of
our local taxes are trending lower due to'the negative impact of the national economic
decline. Sales tax revenues, which began to decline in January 2009, are 15.8% lower
this year through December sales. Transient Occupancy, Prepared Food and Beverage,
and Cigarette taxes have also declined compared to last fiscal year by 9.8%, 5.0% and
9.1 %, respectively. Telecommunications Tax, though currently down 5.5% from last
year, is projected to end fiscal year 2010 with a slight increase.
Permits. Fees. and Licenses decreased 33.4% or $229,000 compared to FY09. New
construction has slowed due to the declining economy, resulting in fewer permits
obtained and lower permit revenues. In addition, there were several commercial
permits obtained in early months of FY09.
Revenue from the Use of Money and Property fell 27.1 % or $150,000 compared to
FY09 due to the loss of rental income from State offices vacating space at the
Commonwealth Building.
Intergovernmental revenues decreased 1.0% or $294,000 compared to last year. This
variance is comprised of decreases in other categorical and non categorical aid such as
Rental Car tax, EMS-Four for Life, and Law Enforcement (HB 599) funding, as well as
reimbursement for constitutional officers. The overall decline is partially offset by
increased reimbursement of foster care and day care expenditures paid by the City. It
Honorable Mayor and Members of Council
March 1, 2010
Page 3
is important to note that this category will be further impacted by $1.8 million in
Commonwealth budget reductions to constitutional officers as well as reduced funding
for law enforcement, libraries, and various social services. The Commonwealth budget
reductions primarily in compensation board payments' will continue to be fully
reimbursed until the end of the year, at which point reimbursements will be
discontinued until fiscal year 2011.
Charges for Services decreased 11.4% or $554,000 compared to FY09 due in part to a
timing difference and a change in revenue recognition policy. This change was
implemented'July 1, 2009. Though it impacts results in the current report, this is not
expected to alter revenue in this category for the fiscal year as a whole. Also
contributing to the decline in this category is lower revenue received for housing
federal prisoners (23.8%) and prisoners from other localities (71.0%) due to the shift of
prisoners to the new regional jail that opened in March 2009. Partially offsetting the
decline in this category was an increase in off duty police billings as several busine~ses
have hired police officers for extended term assignments.
Internal Services decreased 13.8% or $223,000 due primarily to a timing difference in
the receipt of payment for school playground services in the amount of $127,000. The
payment was received in October last year and in February of the current year. Also
contributing to the variance is a decrease in the billing of School Resource Officers due
to the elimination of three positions. In addition, there was a decline in building
maintenance revenues compared to FY09 when billings were made for repairs and
maintenance at the Market Building. .
Expenditures:
The fiscal year 2010 General Fund expenditure budget totals $258.3 million and
includes funding of approximately $1 million to cover contracts and purchase orders
made during fiscal year 2009 but not paid by the end of that year. The General Fund
expenditures and encumbrances through January were $153.4 million and represent a
decrease of 2.2% or approximately $3.5 million compared to FY09.
With the lower revenue outlook for FY1 0, several expenditure reduction strategies were
implemented during the first quarter. They include the deferring of planned
expenditures for fleet replacement and technology capital, a hiring freeze, and
managing the budget contingency conservatively. In addition, Department Managers,
Constitutional Officers, and Council Appointed Officers have been asked to develop
budget reduction options of 15% to 30% of their year to date unexpended budget. The
development of these options has helped to identify additional expenditure reductions
that can be implemented to address the revised revenue outlook.
Expenditure variances are discussed in the following sections'.
Honorable Mayor and Members of Council
March 1, 2010
Page 4
ludicial Administration expenditures declined 11.8% or $571,000 due primarily to a
decrease in residential detention service charges paid to Roanoke Valley Juvenile
Detention Center. The Roanoke Valley Detention Commission per diem rates increased
from $153 to $180 effective December 1,2009 to ensure adequate funding in light of
population decline. Accordingly, the City is- subject to fluctuations in expenditures
related to the detention center.
Public Works expenditures declined 5.5% or $913,000 due primarily to a decrease in
street paving costs. FY09 costs were higher than normal due to carry over FY08
contracts. Also contributing to the decline in this category are decreases in solid waste
management due to higher costs in the prior fiscal year related to the purchase of solid
waste containers, as well as a decline in motor fuel costs. In addition, there were
declines in custodial services and building maintenance costs due to planned
expenditure reductions.
Parks. Recreation and Cultural expenditures decreased 11.9% or $826,000 from FY09.
The budgeted expenditures in this category decreased 13.0% from the budgeted total
in FY09. Roanoke Arts Commission expenditure reductions of 20% were planned for
FY10 including the elimination of funding for the Arts Festival. Also contributing to
the variance in this category is a reduction in Event Zone expenditures, program
activities, supplies, and decreased publications and subscriptions.
Community Development expenditures decreased 10.2% or $408,000 from last fiscal
year due in part to planned decreases in membership and affiliation appropriations.
Also contributing to the variance is a decline in economic development costs due to
decreased appropriations for Roanoke Sister Cities, Roanoke Regional Chamber of
Commerce, and Cultural Agency Marketing costs. A timing difference contributing to
the decrease in this category relates to the Regional Economic Development Agency
contract. The contract was encumbered in total in October 2008 for FY09, but was not
encumbered in FY1 0, but rather is being paid quarterly.
Civic Facilities Fund:
Prior year results are not fully comparable because the City and Global Spectrum
accounting methods differ. Comparisons between years will focus on the Operating
Income or Loss measure as well as the Change in Net Assets which provides a
meaningful comparison.
The Operating Loss for FY10 year to date improved by 31.6% or $528,000 when
compared to FY09. When this is adjusted for VML Host City Night expenses recorded
in this fund, the improvement would be 35.3% or $590,000. The Loss Before Transfers
and Contributions improved 27.6% or $558,000 compared to the prior year. . When
adjusted for VML revenues and expenses recorded in this fund, the improvement is
29.1 % or $588,000. The VML expenditures not funded by the VML registration fees or
donations will be covered by a City Manager Transfer. The transfer from the Capital
Honorable Mayor and Members of Council
March 1, 2010
Page 5
Projects Fund of $47,447 is for acoustical improvements at the Special Events Center.
The transfer of $1,009,050 from the General Fund represents one half of the budgeted
FY10 operating subsidy. The FY10 subsidy is expected to be within the budgeted
amount of $2,018,000. The Fiscal Year 2009 total subsidy was $2,678,000.
Global Spectrum management of the Civic Center operations continues to bring
improvements in the quality and quantity of events. Global Spectrum has now been
managing the Civic Center for thirteen months. In January 2009, their first month,
there were 25 events. January 2010 saw 39 events. January 2009 saw a paid
attendance of 14,901. January 2010 had a paid attendance of 42,361, an increase of
27,460, or 184%. The number of January 2010 events and paid attendance both
exceeded budget. Year to date events are 42 or 30.9% over budget. Year to date paid
attendance is 1,519 or 1.3% under budget. Walking with the Dinosaurs had a paid
attendance of 19,904 customers during its three day run and totals 30% of ticket
receipt revenue for the year! The success of Walking with Dinosaurs in January led to
positive financial results.
Unfortunately, a snow storm reduced the attendance at the Shriner's circus by 7,604
customers compared to the 2009 circus performances. That was a reduction of just
over 50%. Also, a theatrical performance, The Wedding Singer, had to be postponed
until March, due to inclement weather. Several events in January were expected within
the budget that did not materialize, including a minor concert, a comedy show, and a
trade consumer show. Still, facility financial performance is $34,000 ahead of
budget. The Civic Center operations have gained momentum and continued positive
results are expected.
Parking Fund:
Operating Income for the 2010 fiscal year to date reflects a decline of 6.1 % or $22,000
compared to FY09. This decline was the result of a 1.6% decrease in revenues offset
by a decrease in expenses of 1.2%. Lancor, our management firm for the parking
garages, continues marketing services to downtown businesses to improve the revenue
shortfall and is working to minimize expenses. The results of these efforts can be
seen in the Operating Income line which has improved across the fiscal year and is
currently at (6.1 %) compared to the prior year. In perspective, the August Operating
Income line showed a (57.8%) decline from the prior year.
./ A reduction of leased spaces by two major customers had a significant
negative impact on revenues for Church and Tower garages.
./ Operating Expenses continue to be driven by higher utility costs and
management fees. Utilities are up 11.5% from the same period in FY09.
Honorable Mayor and Members of Council
March 1, 2010
Page 6
Market Building Fund:
The Market Building results reflect an improvement in the Operating Loss of nearly
$219,000 for the current year when compared to the prior year. When FY09
performance is adjusted to remove the FY09 repair and maintenance expenses, FY10
Operating Loss improved nearly $14,000 compared to FY09. Revenues are down 7.2%
in FY10 and expenses are down by 14.2% after adjusting for the FY09 repairs and
maintenance.
./ The Market Building revenue decline was driven by two additional vendor
vacancies in FY1 0 as compared to the same time in FY09.
./ The transfer from the Capital Projects Fund of $2.2 million is for Market
Building renovations.
./ The transfer from the General Fund of $47,250 represents one half of the
budgeted FY1 0 operating subsidy.
Roanoke City Public Schools:
Financial performance on Roanoke City Public Schools is reported to City Council on a
quarterly basis. These results are reported on a one-month lag compared to City
results based on the timing of School Board and City Council meetings. Accordingly,
this report includes results through December. School General Fund revenues have
increased 1.1 % compared to FY09, driven by a Sales Tax variance of 35.1 % due to
reporting differences for FY1 0 and FY09. Expenditures and encumbrances are down
12.8% in FY1 0 compared to FY09. Instruction expenses were down 17.0% due to a
change in the funding for instructional personnel which were previously funded
through the General Fund. Overall, school instruction personnel were approximately
the same in both years. The Operations and Facilities decline was related to the
closing of two schools when compared to FY09.
In closing, we continue to experience a difficult year with many challenges. The City's
revenues are lower than the budgeted amounts due to the impact of the national
economic downturn on our local economy. Likewise the City works to manage the
financial responsibilities and expenditures accordingly. Please call me should you have
any questions on the City financial statements.
Sincerely,
f(}6~
Ann H. Shawver
Director of Finance
Honorable Mayor and Members of Council
March 1, 2010
Page 7
Attachments
c: Darlene L. Burcham, City Manager
Christopher P. Morrill, City Manager Select
William M. Hackworth, City Attorney
Stephanie M. Moon, City Clerk
James Grigsby, Assistant City Manager
R. Brian Townsend, Assistant City Manager
Sherman M. Stovall, Director of Management and Budget
Deborah J. Moses, Parking Facilities Manager
Chr.is Connolly, General Manager, Global Spectrum
Rita D. Bishop, Superintendent, Roanoke City Public Schools
Curtis Baker, Deputy Superintendent of Operations,
Roanoke City Public Schools
Revenue Source
General Property Taxes
Other Local Taxes
Permits, Fees and Licenses
Fines and Forfeitures
Revenue from Use of Money and Property
Intergoiternmental
Charges for Services
Internal Services
Transfers From Other Funds
Miscellaneous Revenue
Total
Expenditures
General Government
Judicial Administration
Public Safety
Public Works
Health and Welfare
Parks, Recreation and Cultural
Community Development
Transfer to Debt Service Fund
Transfer to School Fund
Nondepartmental
Total
CITY OF ROANOKE, VIRGINIA
GENERAL FUND
FOR THE SEVEN MONTHS ENDED JANUARY 31, 2010
STATEMENT OF REVENUE
(UNAUDITED)
Current Actual
Revenue July 1 - January 31
Budget 2009 - 2010
$ 100,966,000 $ 42,191,931
72,499,000 25,850,988
1,166,000 455,742
1,472,000 835,409
597,000 404,606
69,168,307 29,245,853
7,983,000 4,294,395
2,637,000 1,396,433
20,000 20,000
505,000 326,271
$ 257,013,307 $ 105,021,628
Actual Percent of
July 1 - January 31 Budget FY10 vs FY09
2008 - 2009 Received Variance
$ 41,193,412 41.8% 2.4 %
28,548,102 35.7% -9.4 %
684,659 39.1% -33.4 %
799,882 56.8% 4.4 %
554,962 67.8% -27.1 %
29,539,662 42.3% -1.0 %
4,848,564 53.8% -11.4 %
1,619,797 53.0% -13.8 %
33,333 100.0% -40.0 %
334,414 64.6% -2.4 %
$ 108,156,787 40.9% -2.9 %
STATEMENT OF EXPENDITURES AND ENCUMBRANCES
(UNAUDITED)
Current
Expenditure
Budget
$ 12,522,831
7,838,485
60,239,464
25,666,330
39,416,741
9,933,095
7,022,510
22,175,753
63,847,461
9,640,485
$ 258,303,155
Actual
July 1 - January 31
2009 - 2010
$ 7,192,476
4,281,933
36,780,264
15,611,422
24,158,909
6,108,206
3,578,293
14,448,535
37,244,352
3977,686
$ 153,382,076
1
Actual Percent of
July 1 - January 31 BUdget FY10 vs FY09
2008 . 2009 Obligated Variance
$ 7,708,401 57.4% -6.7 %
4,852,461 54.6% -11.8 %
37,501,070 61.1% -1.9 %
16,524,844 60.8% -5.5 %
24,057,403 61.3% 0.4 %
6,934,550 61.5% -11.9 %
3,985,959 51.0% -10.2 %
14,061,996 65.2% 2.7 %
36,952,686 58.3% 0.8 %
4,288,579 41.3% -7.2 %
$ 156,867,949 59.4% -2.2 %
CITY OF ROANOKE, VIRGINIA
CIVIC FACILITIES FUND
COMPARATIVE STATEMENT OF REVENUES AND EXPENSES
FOR THE SEVEN MONTHS ENDED JANUARY 31,2010
(UNAUDITED)
FY 2010
FY 2009
Operatina Revenues
Rentals
Event Expenses
Advertising
Admissions Tax
Facility Surcharge/Ticket Rebate
Commissions
Ancillary
Miscellaneous
$ 1,589,642
876,874
65,319
225,465
196,581
62,869
47,550
66,441
$
433,323
112,664
56,169
111,476
122,099
53,640
38,827
3,860
Total Operating Revenues
3,130,741
932,058
Operatina Expenses
Personal SeNices
Operating Expenses
Management Fees
Depreciation
633,629
2,913,990
183,857
.544,810
1,044,735
1,022,752
538,554
Total Operating Expenses
4,276,286
2,606,041
Operating Loss
(1,145,545)
(1,673,983)
Nonoperatina Revenues/(Expenses)
Other
Investment Income
Interest Expense
30,614
10,125
(355,214)
(314,475)
15,027
9,602
(368,306)
(343,677)
Net Nonoperating Expenses
Loss Before Transfers and Contributions
(1,460,020)
(2,017,660)
Transfers and Contributions
Transfer from Capital Projects Fund
Transfer from General Fund
Transfer to Debt SeNice
47,447
1,009,050
(49,684)
1,234,050
(50,559)
Net Transfers and Contributions
1,006,813
1,183,491
Change in Net Assets
$
(453,207)
$
(834,169)
NOTE: Differences in operating and accounting methods used by the City and Global Spectrum diminish th,
meaningfulness of comparisons between FY09 and FY10 above the "Operating Loss" line.
2
CITY OF ROANOKE, VIRGINIA
PARKING FUND
COMPARATIVE STATEMENT OF REVENUES AND EXPENSES
FOR THE SEVEN MONTHS ENDED JANUARY 31, 2010
(UNAUDITED)
FY 2010 FY 2009
Operatinq Revenues
Market Garage $ 185,412 $ 206,556
Elmwood Park Garage 301,153 269,880
Center in the Square Garage 168,441 165,077
Church Avenue Garage 369,696 390,834
Tower Garage 244,512 301,628
Gainsboro Garage 78,171 73,078
Campbell Garage 16,451 10,812
Williamson Lot 52,481 45,656
Higher Ed Center Lot 31,783 34,179
Market Lot 12,131 13,558
Elmwood Lot 47,724 38,638
Warehouse Row Lot 21,075 17,205
West Church/YMCA Lots 15,324 15,324
Parking Violations (All Locations) 24,596 12,003
Total Operating Revenues 1,568,950 1,594,428
Operatinq Expenses
Operating Expenses 739,334 748,201
Depreciation 487,466 481,843
Total Operating Expenses 1,226,800 1,230,044
Operating Income 342,150 364,384
Nonoperatinq Revenues/(Expenses)
Investment Income 12,736 35,201
Interest Expense (269,945) (291,428)
Net Nonoperating Expenses (257,209) (256,227)
Income Before Transfers and Contributions 84,941 108,157
Transfers and Contributions
Transfers In 14,466
Net Transfers and Contributions 14,466
Change in Net Assets $ 84,941 $ 122,623
3
CITY OF ROANOKE, VIRGINIA
. MARKET BUILDING FUND
COMPARATIVE STATEMENT OF REVENUES AND EXPENSES
FOR THE SEVEN MONTHS ENDED JANUARY 31, 2010
(UNAUDITED)
FY 2010
FY 2009
Operatina Revenues
Charges for Services
$
121,504
$
130,994
Total Operating Revenues
.121 ,504
130,994
Operatina Expenses
Other Services and Charges
Depreciation
132,506
58,128
190,634 '
359,413
59,369
418,782
Total Operating Expenses
Operating Loss (69,130) (287,788)
Nonoperatina Revenues
Investment Income 7,249 2,986
Miscellaneous 88
Net Nonoperating Revenues 7,249 3,074
Loss Before Transfers & Contributions (61,881 ) (284,714)
Transfers and Contributions
Transfer in from Capital Projects Fund 2,205,062 (1 ) 120,000
Transfer in from General Fund 47,250 17,500
Net Transfers and Contributions 2,252,312 137,500
Change in Net Assets $ 2,190,431 $ (147,214)
(1) Funding for Market Building renovation.
4
CITY OF ROANOKE, VIRGINIA
CITY TREASURER'S OFFICE
GENERAL STATEMENT OF ACCOUNTABILITY
FOR THE MONTH ENDED JANUARY 31,2010
TO THE DIRECTOR OF FINANCE:
GENERAL STATEMENT OF ACCOUNTABILITY OF THE CITY TREASURER OF THE CITY OF ROANOKE, VIRGINIA
FOR THE FUNDS OF SAID CITY FOR THE MONTH ENDED JANUARY 31, 2010.
BALANCE AT
DEC 31, 2009
CONSOLIDATED FUNDS $60,254,489.99
RECEIPTS
$16,713,193.39
BALANCE AT
DISBURSEMENTS .JAN 31,2010
$30,161,638.90 $46,806,044.48
BALANCE AT
JAN 31, 2009
$86.014,887.94
CERTIFICATE
I HEREBY CERTIFY THAT THE FOREGOING IS A TRUE STATEMENT OF MY ACCOUNTABILITY
TO THE CITY OF ROANOKE, VIRGINIA, FOR THE FUNDS OF THE VARIOUS ACCOUNTS THEREOF
FOR THE MONTH ENDING JANUARY 31, 201 O. THAT SAID FOREGOING:
CASH
CASH IN HAND
CASH IN WACHOVIA BANK
CASH IN HOMETOWN BANK
CASH IN VALLEY BANK .
INVESTMENTS:
WACHOVIA OVERNIGHT SWEEP ACCOUNT
LOCAL GOVERNMENT INVESTMENT POOL
SMITH BARNEY GOVERNMENT MONEY MARKET FUND
CERTIFICATES OF DEPOSIT
U. S. AGENCIES
VIRGINIA AIM PROGRAM (U. S. SECURITIES)
VIRGINIA SNAP PROGRAM (U. S. SECURITIES)
TOTAL
$15,218.01
375,788.96
100.00
1,744.47
57,000.00
16,~87,707.62
8,228,290.26
1,000,000.00
2,000,000.00
6,019,072.75
12,221,122.41
$46,806,044.48
FEBRUARY 12, 2010
~~~.~
~YN . POWERS, TREASURER
5
CITY OF ROANOKE PENSION PLAN
STATEMENT OF CHANGES IN PLAN NET ASSETS
FOR THE SEVEN MONTHS ENDED JANUARY 31,2010
(UNAUDITED)
FY 2010 FY 2009
Additions/(Red uctions ):
Employer Contributions $ 6,351,204 $ 6,795,315
Investment Income
N~t Appreciation/(Depreciation) in Fair Value of Investments 32,141,766 (93,470,887)
Interest and Dividend Income 3,284,478 5,221,667
Total Investment Gain/(Loss) 35,426,244 (88,249,220)
Less Investment Expense 255,847 187,098
Net Investment Gain/(Loss) 35,170,397 (88,436,318)
Total Additions/(Reductions) $ 41,521,601 $ (81,641,003)
Deductions
Benefits Paid to Participants
Administrative Expenses
Total Deductions
Net Increase/(Decrease)
$ 16,180,298
307,355
16,487,653
25,033,948
$ 15,199,882
335,689
15,535,571
(97,176,574)
Net Assets Held in Trust for Pension Benefits:
Fund Balance July 1
Fund Balance January 31
266,428,241
$ 291,462,189
344,383,415
$ 247,206,841
6
CITY OF ROANOKE PENSION PLAN
STATEMENT OF PLAN NET ASSETS
JANUARY 31,2010
(UNAUDITED)
FY 2010 FY 2009
Assets
Cash $ 582,168 $ 1,074,022
Investments, at Fair Value 293,513,561 248,603,594
Due from Other Funds 477 914
Total Assets $ 294,096,206 $ 249,678,530
Liabilities and Net Assets
Liabilities:
Due to Other Funds
Accounts Payable
$ 2,633,482
535
$ 2,471,182
507
Total Liabilities
2,634,017
2,471,689
Net Assets Held in Trust For Pension Benefits
$ 291,462,189
$ 247,206,841
7
Revenue Source
State, Excluding Sales Tax
State Sales Tax
State Stabilization Funds
Federal Revenue
Other Revenue
Transfer from the City of Roanoke
Total
Expenditures
Instruction
Administration, Attendance and Health
Transportation
Operations and Facilities
Debt Service
Total
CITY OF ROANOKE, VIRGINIA
SCHOOL GENERAL FUND
FOR THE SIX MONTHS ENDED DECEMBER 31, 2009
(UNAUDITED)
Current
Revenue
Budget
$ 60,438,043
11,500,000
. 4,378,625
100,000
2,669,325
63,847,461
$ 142,933,454
STATEMENT OF REVENUE
Actual
July 1 - December 31
2009 - 2010
$ 26,126,154
5,389,275
-
36,800
1,249,690
31 923731
$ 64,725,650
Actual
July 1 - December 31
2008 - 2009
$ 26,814,102
3,988.961
44,548
1,468,732
31,673,730
$ 63,990,073
STATEMENT OF EXPENDITURES AND ENCUMBRANCES
Current
Expenditure
Budget
$ 100,150,000
10,500,000
7,386,417
14,877,172
10,019,865
$ 142,933,454
Actual
July 1 - December 31
2009 - 2010
$ 36,566,782
4,068,083
3,541,486
6,093,910
6083761
$ 56,354,022
Actual
July 1 - December 31
2008 - 2009
$ 44,044,902
4,516,512
3,472,625
6,967,202
5,593,433
$ 64,594,674
Note: The Food Services and Athletics Funds are not included in this financiai statement.
8
Percent of
Budget
Received
43.2%
46.9%
0.0%
36.8%
46.8%
50.0%
45.3%
Percent of
Budget
Obligated
36.5%
38.7%
47.9%
41.0%
60.7%
39.4%
FY10 vs FY09
Variance
-2.6 %
35.1 %
0.0 %
-17.4 %
-14.9 %
0.8 %
1.1 %
FY10 vs FY09
Variance
-17.0 %
-9.9 %
2.0 %
-12.5 %
8.8 %
-12.8 %
STEPHANIE M. MOON, CMC.
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: c1erk@roanokeva.gov
JONATHAN E. CRAFf
Deputy City Clerk
CECELIA T. WEBB .
.Assistant Deputy City Clerk
March 2, 2010
The Honorable Brenda S. Hamilton
Clerk of the Circuit Court
Roanoke, Virginia
Dear Ms. Hamilton:
I am attaching a certified copy of Resolution No. 38740-030110 authorizing the
sale of City of Roanoke, Virginia, General Obligation Public Improvement and
Refunding Bonds, Series 2010A, and City of Roanoke, Virginia, General
Obligation Public Improvement Bonds, Series 2010B (Taxable - Recovery Zone
Economic Development Bonds).
Pursuant to provisions of Section 6 of Resolution No. 38740-030110, I am
required to file a certified true copy with the Circuit Court of the City of Roanoke,
Virginia, in accordance with Section 15.2-2607, Code of Virginia, 1950, as
amended.
The abovereferenced measure was adopted by the Council of the City of
Roanoke at a regular meeting held on Monday, March 1, 2010.
Attachment
Sincerely,
~m.~
Stephanie M. Moon, CMC
City Clerk
K:\Agenda Correspondence\March 1, 201O\March 1,2010 Correspondence. doc
The Honorable Brenda S. Hamilton
March 2, 2010
Page 2
pc: Donald G. Gurney, Esquire, Hawkins, Delafield & Wood, LLP, 67 Wa~1
Street, 11th Floor, New York, New York 10005
Dr. Rita D. Bishop, Superintendent, Roanoke City Public Schools, P. O.
Box 13145, Roanoke, Virginia 24031
JoAnne Carter, Managing Director, Public Financial Management, 4350 N:
Fairfax Drive, Suite 580, Arlington, Virginia 22203
Bruce M. Grant, Director of Finance, Western Virginia Water Authority,
601 S. Jefferson Street, Roanoke, Virginia 24011
Jay Conrad, Senior Vice President, BB& T Capital Markets,
p, O. Box 1575, Richmond, Virginia 23218-1575
Christopher P. Morrill, City Manager
William M. Hackworth, City Attorney
Ann H. Shawver, Director of Finance
Sherman M. Stovall, Director, Management and Budget
L:\CLERK\DA T A \CKSM 1 \Agenda Correspondence\March 1, 201O\March 1, 2010 Correspondence. doc
~~~
RESOLUTION NO. 38740
-030110
RESOLUTION AUTHORIZING THE SALE OF CITY OF ROANOKE, VIRGINIA,
GENERAL OBLIGATION PUBLIC IMPROVEMENT AND REFUNDING BONDS,
SERIES 2010A, AND CITY OF ROANOKE, VIRGINIA, GENERAL OBLIGATION
PUBLIC IMPROVEMENT BONDS, SERIES 2010B (TAXABLE-RECOVERY ZONE
ECONOMIC DEVELOPMENT BONDS)
BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROANOKE,
VIRGINIA, AS FOLLOWS:
.SECTION 1. Findings and Determinations. The Council (the "Council") of the
City of Roanoke, Virginia (the "City"), hereby finds and determines as follows:
(a) . On July 21, 2008, the Council adopted Resolution No. 38166-072108,
entitled "A RESOLUTION AUTHORIZING THE ISSUANCE OF SlX MILLION SIX
HUNDRED FORTY THOUSAND DOLLARS ($6,640,000) PRINCIPAL AMOUNT OF
GENERAL OBLIGATIONS OF THE CITY OF ROANOKE, VIRGINIA, IN THE FORM OF
GENERAL OBLIGATION PUBLIC IMPROVEMENT BONDS OF SUCH CITY, FOR THE
PURPOSE OF PROVIDING FUNDS TO PAY THE COSTS OF THE ACQUISITION,
CONSTRUCTION, RECONSTRUCTION, IMPROVEMENT, EXTENSION,
ENLARGEMENT AND EQUIPPING OF VARIOUS PUBLIC PARKING FACILITIES OF
AND FOR SUCH CITY; FlXING THE FORM, DENOMINATION AND CERTAIN OTHER
DETAILS OF SUCH BONDS; PROVIDING FOR THE SALE OF SUCH BONDS;
AUTHORIZING THE PREPARATION OF A PRELIMINARY OFFICIAL STATEMENT
AND AN OFFICIAL STATEMENT RELATING TO SUCH BONDS AND THE
DISTRIBUTION THEREOF AND THE EXECUTION OF A CERTIFICATE RELATING TO
SUCH OFFICIAL STATEMENT; AUTHORIZING THE EXECUTION AND DELIVERY OF
A CONTINUING DISCLOSURE CERTIFICATE RELATING TO SUCH BONDS;
AUTHORIZING AND PROVIDING FOR THE ISSUANCE AND SALE OF A LIKE
PRINCIP AL AMOUNT OF GENERAL OBLIGATION PUBLIC IMPROVEMENT BOND
ANTICIPATION NOTES IN ANTICIPATION OF THE ISSUANCE AND SALE OF SUCH
BONDS; DELEGATING TO THE CITY MANAGER AND THE DIRECTOR OF FINANCE
CERTAIN POWERS WITH RESPECT TO THE SALE AND DETERMINATION OF THE
DETAILS OF SUCH BONDS AND NOTES; AND OTHERWISE PROVIDING WITH
RESPECT TO THE ISSUANCE, SALE AND DELIVERY OF SUCH BONDS AND NOTES",
authorizing the issuance of $6,640,000 principal amount of general obligation of the City, in the
form of general obligation public improvement bonds of the City, for the purpose of providing
funds to pay the costs of the acquisition, construction, reconstruction, improvement, extension, .
enlargement and equipping of various public parking facilities of and for the City.
(b) On December 10, 2008, the City issued its City of Roanoke, Virginia,
General Obligation Public Improvement Bond; Series 2008A;d:lated:J~'ovember 10, 2008, in the
principal amount of $11,950,000, including $5,000,000 principal amount thereof authorized for
issuance pursuant to Resolution No. 38166-072108 for the purpose of providing funds to pay the
604204.2 032173 RSIND
costs of the acquisition, construction, reconstruction, improvement, extension, enlargement and
equipping of various public parking facilities of and for the City.
(c) As of the date hereof, there are authorized but unissued under Resolution
No. 38166-072108 general obligation public improvement bonds in the principal amount of
$1,640,000 for the purpose of providing funds to pay the costs of the acquisition, construction, .
reconstruction, improvement, extension, enlargement and equipping of various public parking
facilities of and for the City.
(d) On September 8, 2009, the Council adopted Resolution No. 38582-
090809, . entitled "A RESOLUTION AUTHORIZING THE ISSUANCE OF THIRTEEN
MILLION NINE HUNDRED FORTY-FIVE THOUSAND DOLLARS ($13,945,000)
PRINCIP AL AMOUNT OF GENERAL OBLIGATIONS OF THE CITY OF ROANOKE,
VIRGINIA, IN THE FORM OF GENERAL OBLIGATION PUBLIC IMPROVEMENT
. BONDS OF SUCH CITY, FOR THE PURPOSE OF PROVIDING FUNDS TO PAY THE
COSTS OF THE ACQUISITION, CONSTRUCTION, RECONSTRUCTION,
IMPROVEMENT, EXTENSION, ENLARGEMENT AND EQUIPPING OF VARIOUS.
PUBLIC IMPROVEMENT PROJECTS OF AND FOR SUCH CITY; FIXING THE FORM,
DENOMINATION AND CERTAIN OTHER DETAILS OF SUCH BONDS; PROVIDING
FOR THE SALE OF SUCH BONDS; AUTHORIZING THE PREPARATION OF A
PRELIMINARY OFFICIAL STATEMENT AND AN OFFICIAL STATEMENT RELATING
TO SUCH BONDS AND THE DISTRIBUTION THEREOF AND THE EXECUTION OF A
CERTIFICATE RELATING TO SUCH OFFICIAL STATEMENT; AUTHORIZING THE
EXECUTION AND DELIVERY OF A CONTINUING DISCLOSURE CERTIFICATE
RELATING TO SUCH BONDS; AUTHORIZING AND PROVIDING FOR THE ISSUANCE
AND SALE OF A LIKE PRINCIPAL AMOUNT OF GENERAL OBLIGATION PUBLIC
IMPROVEMENT BOND ANTICIPATION NOTES IN ANTICIPATION OF THE ISSUANCE
AND SALE OF SUCH BONDS; DELEGATING TO THE CITY MANAGER AND THE
DIRECTOR OF FINANCE CERTAIN POWERS WITH RESPECT TO THE SALE AND
DETERMINATION OF THE DETAILS OF ~UCH BONDS AND NOTES; AND
OTHERWISE PROVIDING WITH RESPECT TO THE ISSUANCE, SALE AND DELIVERY
OF SUCH BONDS AND NOTES", authorizing the issuance of $13,945,000 principal amount of
general obligations of the City, in the form of general obligation public improvement bonds for
the purpose of providing funds to pay the costs of the acquisition, construction, reconstruction,
improvement, extension, enlargement and equipping of various public improvement projects of
. and for the City. .
(e) On January 4, 2010, the Council adopted Resolution No. 38682-010410,
entitled "A RESOLUTION OF THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
REALLOCATING THE PURPOSES AND THE AMOUNTS OF THE GENERAL
OBLIGATION PUBLIC IMPROVEMENT BONDS AUTHORIZED FOR ISSUANCE UNDER
RESOLUTION NO. 38582-090809 ADOPTED BY THE COUNCIL. ON SEPTEMBER 8,
2009", reallocating the purposes and the amounts of the general obligation public improvement
bonds authorized for issuance under Resolution No. 38582-090809 adopted by the Council on
September 8, 2009. .
- 2 -
604204.2032173 RSIND
(f). As of the date hereof, there are authorized but unissued under Resolution
No. 38582-090809, as supplemented by Resolution No. 38682-010410 general obligation bonds
in the principal amount of $ 13,945,000.
(g) On October 22,2009, the Council adopted Resolution No. 38628-102209,
entitled "A RESOLUTION AUTHORIZING THE ISSUANCE AND SALE OF NOT TO
EXCEED FIFTY MILLION DOLLARS ($50,000,000) PRINCIPAL AMOUNT OF CITY OF
ROANOKE, VIRGINIA, GENERAL OBLIGATION PUBLIC IMPROVEMENT REFUNDING
BONDS; AUTHORIZING THE SALE OF SUCH BONDS AT COMPETITIVE OR
NEGOTIATED SALE; FIXING THE FORM, DENOMINATION AND CERTAIN OTHER
DETAILS OF StICH BONDS; DELEGATING TO THE CITY MANAGER AND THE
DIRECTOR OF FINANCE CERTAIN POWERS WITH RESPECT THERETO, INCLUDING
THE POWER TO SELECT THE UNDERWRITERS IF SUCH BONDS ARE SOLD AT
NEGOTIATED SALE; AUTHORIZING THE CITY TO ENTER INTO ONE OR MORE
BOND PURCHASE 'CONTRACTS BY AND BETWEEN THE CITY AND SUCH
UNDERWRITERS RELATING TO SUCH BONDS; AUTHORIZING THE CITY MANAGER
AND THE DIRECTOR OF FINANCE TO EXECUTE AND DELIVER SUCH BOND
PURCHASE CONTRACTS; AUTHORIZING THE PREPARATION OF A PRELIMINARY
OFFICIAL STATEMENT AND AN OFFICIAL STATEMENT AND THE DELIVERY
THEREOF TO THE PURCHASERS OF SUCH BONDS; AUTHORIZING THE EXECUTION
AND DELIVERY OF A CONTINUING DISCLOSURE CERTIFICATE RELATING TO
SUCH BONDS; AUTHORIZING THE CITY MANAGER AND THE DIRECTOR OF
FINANCE TO APPOINT AN ESCROW AGENT; AUTHORIZING THE EXECUTION AND
DELIVERY OF AN ESCROW DEPOSIT AGREEMENT BY AND BETWEEN THE CITY
AND SUCH ESCROW AGENT RELATING TO THE REFUNDED BONDS; AUTHORIZING
THE CITY MANAGER AND THE DIRECTOR OF FINANCE TO APPOINT A
VERIFICATION AGENT; AUTHORIZING THE CITY MANAGER AND THE DIRECTOR
OF FINANCE TO DESIGNATE THE REFUNDED BONDS FOR REDEMPTION; AND
OTHERWISE PROVIDING WITH RESPECT TO THE ISSUANCE, SALE AND DELIVERY
OF SUCH BONDS AND THE REFUNDING OF THE REFUNDED BONDS", authorizing the
issuance of not to exceed $50,000,000 principal amount of general obligation public
improvement refunding bonds for the purpose of refunding alJ or a portion of the outstanding
Series 2002A Bonds, the outstanding Series 2004B Bonds, the outstanding Series 2006A Bonds
and the outstanding Series 2008 Bonds (as such terms are defined in Resolution No. 38628-
102209) and certain maturities of such other outstanding general obligation public improvement
bonds, the refunding of which shall be recommended by the City's Financial Advisor.
(h) As of the date hereof, there are authorized but unissued under Resolution
No. 38628-102209 general obligation public improvement refunding bonds in the principal
amount of not to exceed $50,000,000.
(i) Pursuant to Notice 2009-50 promulgated by the Internal Revenue Service,
the City was granted a volume cap allocation for the issuance of "recovery zone economic
deyelopment bonds" authorized for issuance under Section 1400U-2 of the mtemal Revenue
Code of 1986 (the "Code") as added by the American Recovery and Reinvestment Act of 2009
(the "ARRA"), in the amount of$I,602,000.
- 3 -
604204.2 032173 RSIND
(j) On December 7, 2009, the Council adopted Resolution No. 38658-
120709, entitled '.'A RESOLUTION DESIGNATING A RECOVERY ZONE FOR PURPOSES
OF THE ISSUANCE OF RECOVERY ZONE. ECONOMIC DEVELOPMENT BONDS
PURSUANT TO THE AMERICAN RECOVERY AND REINVESTMENT ACT OF 2009",
designating "that area adjacent to both banks of the Roanoke River in the City and within five
hundred (500) feet of the normal high 'water mark of the river's banks as an area of "general
distress" with the meaning of [the American Recovery and Reinvestment Act of 2009 (the
"ARRA")], and hereby designates such area [as] a Recovery Zone, as that term is defined in the
ARRA", such area as described in the Resolution No. 38658-120709 being the site of the
Roanoke River Flood Reduction Project.
(k) On December 7, 2009, the Council adopted Resolution No. 38659-
120709, entitled "A RESOLUTION DESIGNATING THE ROANOKE RIVER FLOOD
REDUCTION PROJECT TO BE THE RECIPIENT OF FUNDING FOR THE PURPOSES OF
THE ISSUANCE OF RECOVERY ZONE ECONOMIC DEVELOPMENT BONDS
PURSUANT TO THE AMERICAN RECOVERY AND REINVESTMENT ACT OF 2009",
designating the Roanoke River Flood Reduction Project to be the recipient of funding for
purposes of the issuance of Recovery Zone Economic Development Bonds pursuant to the
American Recovery and Reinvestment Act of2009.
(1) OnJanuary 13, 2010, the Office of the Governor of the Commonwealth of
Virginia, awarded the City an additional allocation of volume cap for the issuance of "recovery
zone economic development bonds" under Section 1400U-2 of the Code in the amount of
$7,143,000.
(m) In the judgment of the Council, it is desirable to authorize the sale of
(i) City of Roanoke, Virginia, General Obligation Public Improvement and Refunding Bonds,
Series 2010A, pursuant to Resolution No. 38166-072108 adopted by the Council on July 21,
.2008 and Resolution No. 38628-102209 adopted by the Council on October 22, 2009, and
(ii) City of Roanoke, Virginia, General Obligation Public Improvement Bonds, Series 2010B
(Taxable - Recovery Zone Economic Development Bonds), pursuant to Resolution No. 38582-
090809 adopted by the Council on September 8, 2009, as supplemented by Resolution. No.
38682-010410 adopted by the Council on January 4,2010.
SECTION 2. Authorization of Sale of Bonds. (a) Under and pursuant to and in
accordance with the provisions of Resolution No. 38166-072108 adopted by the Council on
J~ly 21, 2008 and Resolution No. 38628-102209 adopted by the Council on October 22, 2009,
the Council hereby authorizes the sale of the City of Roanoke, Virginia, General Obligation
Public Improvement and Refunding Bonds, Series 2010A (the "Series 2010A Bonds"), for the
purposes authorized by such Resolution No. 38166-072108 and such Resolution No. 38628-
102209, including the payment of a portion of the costs of the acquisition, construction,
reconstruction, improvement, extension, enlargement and equipping of various public parking .
facilities of and for the City, including the Market Garage, and the refunding of all or a portion of
the Refunded Bonds (as defined in Resolution No. 38628-102209) in advance of their stated
maturities.
- 4 -
604204.2 032173 RSIND
(b) Under and pursuant to and in accordance with the provisions of Resolution
No. 38582-090809 adopted by the Council on September 8, 2009 and Resolution No. 38682-
010410 adopted by the Council on January 4,2010, the Council hereby authorizes the sale of the
City of Roanoke, Virginia, General Obligation Public hnprovement Bonds, Series 201 OB
(Taxable-Recovery Zone Economic Development Bonds) (the "Series 2010B Bonds"), for the
purposes authorized by such Resolution No. 38582-090809 and such Resolution No. 38682-
010410, including the payment of a portion of the costs of the acquisition, construction,
reconstruction, improvement, extension, enlargement and equipping of various public
improvement projects of and for the City, including the Roanoke River Flood Reduction Project.
SECTION 3. Delegation to City Manager and Director of Finance. Pursuant to
the authority 'of and for the purposes specified herein, the Council hereby authorizes the City
Manager and the Director of Finance, without further action of this Council, to sell the Bonds in
one or more series in accordance herewith at negotiated sale to Morgan Keegan & Company,
Inc., as the underwriter of the Bonds (the "Underwriter"), at a price of not less than ninety-seven
percent (97%) of the principal amount of the Bonds, plus accrued interest, if any, from the date
of the Bonds to the date of delivery thereof and payment therefor; provided, however, to the
extent the Series 201 OA Bonds are being issued in whole or in part for the purpose of refunding
outstanding general obligation public improvement bonds of the City, only if the refunding of the
Refunded Bonds will result in net present value savings to the City of not less than three percent
(3%), based on the principal amount of the related Refunded Bonds. The Bonds shall bear
interest at such rates per annum as shall be approved by the City Manager and the Director of
Finance; provided, however, in no event shall the true interest rate for the Bonds of any series
exceed six percent (6%) and provided further in no event shall the premium payable by the City
upon the optional redemption of the Bonds exceed two percent (2%) of the principal amount
thereof. The Bonds may have such other redemption features as shall be recommended to the
City by its Financial Advisor, and any optional redemption of the Bonds may be made
conditional upon the receipt by the Registrar and Paying Agent of moneys sufficient to pay the
...... principal of, and premium, if any, and interest on, the Bonds to be redeemed. Either or both of
the City Manager and the Director of Finance are authorized to execute and deliver to the
Underwriter one or more Bond Purchase Contracts relating to the sale of the Bonds by the City
to the Underwriter. .
SECTION 4. Covenants as to Compliance with Internal Revenue Code of 1986.
(a) The City hereby covenants to comply with the provisions of Sections 103 and 141 through
150 of the Code and the Treasury Regulations promulgated thereunder applicable to the Series
20 lOA Bonds throughout the term of the Series 2010ABonds.
(b) The City Manager and the' Director of Finance are hereby authorized to
irrevocably designate such Series 2010B Bonds as recovery zone economic development bonds
for purposes of Section 1400U-2 of the Code and the City Manager, the Director of Finance and
other City officials are hereby authorized to take all such actions as shall be necessary in order
for such Series 2010B Bonds to meet the requirements of Section 1400U-2 ofthe Code and the
Treasury Regulations promulgated thereunder applicable to the Series 201 OB Bonds throughout
the term of the Series 20 I OB Bonds.
- 5 -
604204.2032]73 RSIND
SECTION 5. Terms of Bonds; Forms of Bonds. (a) The Bonds shall have
such other terms, conditions and provisions as are provided for in Resolution No. 38166-072108,
Resolution No. 38582-090809, Resolution No. 38628-102209 and Resolution No. 38682-
010410.
(b) The Bonds, the certificate of authentication of the Registrar, and the
assignment endorsed on the Bonds, shall be substantially in the forms set forth in Resolution
No. 38166-072108, Resolution No. 38582-090809 and Resolution No. 38628-102209.
SECTION 6. Filing of Resolution With Circuit Court. The City Clerk is
hereby directed to file a copy of this Resolution, certified by such City Clerk to be a true copy
hereof, with the Circuit Court of the City of Roanoke, Virginia, all in accordance with Section
15.2-2607 ofthe Code of Virginia, 1950.
SECTION 7. Repeal of Conflicting Ordinances. Resolutions and Proceedings.
All ordinances, resolutions and proceedings in conflict herewith are, to the extent of such
conflict, repealed.
its adoption.
SECTION 8. Effectiveness of Resolution. This Resolution shall take effect upon
ATTEST:
~:n' '7dUW
- 6 -
604204.2 032173 RSIND
CITY OF ROANOKE
DEPARTMENT OF FINANCE
215 Church Avenue, SW, Suite 461
PO Box 1220
Roanoke, Virginia 24011-1220
Telephone: (540) 853-282 I
Fax: (540) 853-6142
JOHN W. BINGHAM, CPA
Assistant Director of Finance
ANN H. SHAWVER, CPA
Director of Finance
ANDREA F. TRENT
Assistant Director of Finance
March 1, 2010
Honorable David A. Bowers, Mayor
Honorable Sherman P. Lea, Vice-Mayor
Honorable M. Rupert Cutler, Council Member
Honorable Gwendolyn W. Mason, Council Member
Honorable Anita J. Price, Council Member
Honorable Court G. Rosen, Council Member
Honorable David B. Trinkle, Council Member
Dear Mayor Bowers and Members of City Council:
Subject:
Authorization to Issue Series 2010 General Obligation Bonds
Background:
The City of Roanoke will be issuing bonds in the amount of $4,275,000 on March 3,
2010, to address capital improvement needs identified in the Capital Improvement
Program for FY10 -14. Specifically, bonds will be sold for the Market Garage and
Roanoke River Flood Reduction projects. Additionally, contingent upon interest rates,
the City will issue bonds of up to $38,585,000 to refund a portion of the Series 2002A,
2004B, 2006A, and 2008 General Obligation Bonds in order to achieve interest savings
available., in a more favorable borrowing environment than when those bonds were
originally sold.
Numerous resolutions have been adopted as outlined on the attached schedule that
supports the adoption of the C1P and sale of these bonds. However, additional
approvals are needed to enable a negotiated rather than a competitive sale. Based on
the anticipated bond structure, which includes both taxable and tax-exempt bonds,
our financial advisor, Public Financial Management, Inc. (PFM) advised the City that it
would be best for the City to conduct a negotiated sale rather than use a competitive
sale approach. PFM believes that the lowest interest rate can be obtained through a
negotiated sale. On behalf of the City, PFM issued a request for proposal for
underwriting services under a negotiated arrangement. Morgan Keegan & Company
was selected as the underwriter based upb'nirev:iewbY.=PsLM;,,~n<;l(]he City.
Approval is also needed for issuance of up to $7,143,000 of Recovery Zone Economic
Development Bonds as allocated by the Office of the Governor of the Commonwealth
Honorable Mayor and Members of Council
March 1, 2010
Page 2
of Virginia on January 13; 2010. Prior approvals for issuance of debt did not specify
these bonds which are made available through ARRA.
Recommended Action:
Adopt the attached resolution to designate the bonds for the Roanoke River Flood
Reduction project as "Recovery Zone Economic Development Bonds". Delegate to the
City Manager and the Director of Finance the authority to sell the tax-exempt new
money, refunding bonds, and the Recovery Zone Economic Development Bonds at
negotiated sale without further action of the Council, all. authorizations and
designations to be encompassed by a single resolution.
~~--
Ann H. Shawver
Director of Fina'nce
Attachments
c: Darlene L. Burcham, City Manager
Christopher P. Morrill, City Manager Select
William M. Hackworth, City Attorney
Stephanie M. Moon, City Clerk
R. Brian Townsend, Assistant City Manager
Sherman M. Stovall, Director of Management and Budget
Karin DeMoors, Public Financial Management
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church A venue; S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: c1erk@roanokeva.gov
JONATHAN E. CRAFT
Deputy City Clerk
STEPHANIE M. MOON, CMC
City Clerk
CECELIA T. WEBB
Assistant Deputy City Clerk
March 3, 2010
Bruce F. Jameson
Clerk of the House of Delegates
State Capitol, Room 303
Richmond, Virginia 23219
Susan Clark Schaar
Clerk of the Senate
P. O. Box 396
Richmond, Virginia 23218
Dear Mr. Jameson and Ms. Schaar:
I am enclosing copy of Resolution No. 38741-030110 urging the General
Assembly to continue funding the Virginia Commission for the Arts at the level
proposed by the Senate of Virginia.
The abovereferenced measure was adopted by the Council of the City of
Roanoke at a regular meeting held on Monday, March 1, 2010.
Sincerely,
"/4l,J ~h1. ~D~
Stephanie M. Moon, CMC
City Clerk
pc: Christopher P. Morrill, City Manager
William M. Hackworth, City Attorney
Ann H. Shawver, Director ,of Finance
Sherman M. Stovall, Director, Management and Budget
Susan Jennings, Public Arts Coordinator
K:\Agenda Correspondence\March I, 2010\March ], 20]0 Correspondence.doc
~\~
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 1st day of March, 2010.
No. 38741-030110.
A RESOLUTION urging the General Assembly to continue funding the Virginia Commission
for the Arts at the level proposed by the Senate of Virginia.
WHEREAS, the current House of Delegates budget proposal would cut funding by half in
Fiscal Year 2011 and eliminate funding in Fiscal Year 2012 for the Virginia Commission for the Arts;
WHEREAS, the Commission currently provides funding for the Arts Council of the Blue
Ridge, the City of Roanoke, Community High School, the Harrison Museum pf African American
Culture, the Jefferson Center Foundation, Opera Roanoke, Roanoke Symphony Orchestra, Southwest
Virginia Ballet, . and the Taubman Museum of Art, all located in or performing in the City of Roanoke;
WHEREAS, eliminating funds to the Commission could amount to a loss of approximately
$334,400.00 to these organizations, resulting in the loss of jobs, a reduction in education programs
these organizations provide for City students, a reduction or elimination of programs, or the possible
closing of these entities; and
WHEREAS, these organizations cQntribute significantly to the City and the entire region.
THEREFORE BE IT RESOLVED by the Council of the City of Roanoke that City Council
urges the General Assembly to adopt the Senate version of funding for the Virginia Commission for
the Arts.
ATTEST:
~h1.~
City Clerk.
K:\Measures\Support for Virginia Commission for the Arts 20lO.doc
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: c1erk@roanokeva.gov
STEPHANIE M. MOON, CMC
City Clerk
March 4, 2010 .
Marion A. Vaughn-Howard
1632 Flora Lane, N. W.
Roanoke, Virginia 24017
Dear Ms. Vaughn-Howard:
JONATHAN E. CRAFf
Deputy City Clerk
CECELIA T. WEBB
Assistant Deputy City Clerk
At a regular meeting of the Council of the City of Roanoke held on Monday,
March 1, 2010, you were appointed to replace Angela Holland as a member of
the Youth Services Citizen Board for a term ending May 31, 2012.
Enclosed. you will find a Certificate of your appointment and an Oath or
Affirmation of Office which may be administered by the Clerk of the Circuit
Court of the City of Roanoke, located on the third floor of the Roanoke City.
Courts Facility, 315 Church Avenue, S. W.
Please return one copy of the Oath of Office to Room 456, Noel C. Taylor
Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to
which you were appointed.
Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am
enclosing copy of the Virginia Freedom of Information Act. The Act requires
that you be provided with a copy within two weeks of your appointment and
each member is required "to read and become familiar with provisions of the
Act."
Marion A. Vaughn-Howard
March 4, 2010
Pag e 2
On behalf of the Mayor and Members of City Council, I would like to express
appreciation for your willingness to serve the City of Roanoke as a member of
the Youth Services Citizen Board.
Sincerely,
~h-).~~
Stephanie M. Moon, CMC
City Clerk
Enclosures
pc: Michael Clark, Recreation Superintendent, Parks and Recreation
w/application
COMMONWEALTH OF VIRGINIA)
)
CITY OF ROANOKE )
To-wit:
I, Stephanie M. Moon, City Clerk, and as such City Clerk of the City of
Roanoke and keeper of the records thereof, do hereby certify that at a regular
meeting of the Council of the City of Roanoke, which was held on the first day
of March 2010, MARION A. VAUGHN-HOWARD was appointed to replace
Angela Holland as a member of the Youth Services Citizen Board for a term
ending May 31, 2012.
Given under my hand and the- Seal of the City of Roanoke this fourth day
of March 2010.
~ tn. Y>-fo-r-J
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerk@roanokeva.gov
JONATHAN E. CRAFf
Deputy City Clerk
STEPHANIE M. MOON, CMC
City Clerk
CECELlA T. WEBB
Assistant Deputy City Clerk
March 4, 2010
Vickie J. Valentino
1727 Wise Avenue, S. E.
Roanoke, Virginia 24013
Dear Ms. Valentino:
, ~
At a regular meeting of the Council of the City of Roanoke held on Monday,
March 1, 2010, you were appointed to replace Sharon Hicks as a member of the
Youth Services Citizen Board for a three-year term ending May 31, 2013.
Enclosed you will find a Certificate of your appointment and an Oath or
Affirmation of Office which may be administered by the Clerk of the Circuit
Court of the City of Roanoke, located on the third floor of the Roanoke City
Courts Facility, 315 Church Avenue, S. W.
Please return one copy of the Oath of Office to Room 456, Noel C. Taylor
Municipal Building, 21 5 Church Avenue, S. W., prior to serving in the capacity to.
which you were appointed.
Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am
enclosing copy of the Virginia Freedom of Information Act. The Act requires.
. that you be provided with a copy within two weeks of your appointment and
each member is required "to read and become familiar with provisions of the
Act."
Vickie J. Valentino
March 4, 2010
Page 2
On behalf of the Mayor and Members of City Council, t would like to express
appreciation for your willingness to serve the City of Roanoke as a member of
the Youth Services Citizen Board.
Sincerely,
~~. ~O~
Stephanie M. Moon, CMC
City Clerk
Enclosures
pc: Michael Clark, Recreation Superintendent, Parks and Recreation
w/application
COMMONWEALTH OF VIRGINIA)
)
CITY OF ROANOKE )
To-wit:
I, Stephanie M. Moon, City Clerk, and as such City Clerk of the City of
Roanoke and keeper of the records thereof, do hereby certify that at a regular
meeting of the Council of the City of Roanoke, which was held on the first day
of March 2010, VICKIE J. VALENTINO was appointed to replace Sharon Hicks as
a member of the Youth Services Citizen Board for a three-year term ending
May31,2013.
Given under my hand and the Seal of the City of Roanoke this fourth day
of March 2010.
~h1 . O~
City Clerk ~
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: c1erk@roanokeva.gov
JONATHAN E. CRAFT
Deputy City Clerk .
STEPHANIE M. MOON, CMC
City Clerk
CECELIA T. WEBB
Assistant Deputy City Clerk
March 3, 2010
Diron C. Wirt
532 Woods Avenue, S. E.
Roanoke, Virginia 24016
Dear Mr. Wirt:
At a regular meeting of the Council of the City of Roanoke held on Monday,
March 1,2010, you were appointed to fill the unexpired term of Adam Markwood
ending March 31, 2012.
Enclosed you will find a Certificate of your appointment and an Oath or
Affirmation of Office which must be administered by the Clerk of the Circuit
Court of the City of Roanoke, located on the third floor of the Roanoke City
Courts Facility, 315 Church Avenue, S. W.
After the Oath has been administered, p~ase return one copy to Room 456 in the
Noel C. Taylor Municipal Building, 21 5 Church Avenue, S. W.
Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing
copy of the Virginia Freedom of Information Act. The Act requires that you be
provided with a copy within two weeks of your reappointment and each appointee
is required "to read and become familiar with provisions of the Act."
Diron C. Wirt
March 3, 2010
Page 2
On behalf of the Mayor and' Members of City Council, I would like to express
appreciation for your willingness to serve the City of Roanoke as a member of the
Fair Housing Board.
Sincerely,
~m.~~llr\l
Stephanie M. Moon, CMC
City Clerk
Enclosures
pc: John Moorefield, Recording Secretary, Fair Housing Board
Jonathan E. Craft, Deputy City Clerk '
COMMONWEALTH OF VIRGINIA
)
) To-wit:
)
CITY OF ROANOKE
I, Stephanie M. Moon, Ci'ty Clerk, and as such City Clerk of the City of
Roanoke and keeper of the records thereof, do hereby certify that at a regular
meeting of Council which was held on the first day of March 2010, DIRON C. WIRT
was appointed as a member of the Fair Housing Board to fill the unexpired term of
Adam Markwood ending March 31, 2012.
Given under my hand and the Seal of the City of Roanoke this third day of
March 2010.
~n-,.~~
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: c1erk@roanokeva.gov
JONATHAN E. CRAFT
Deputy City Clerk
STEPHANIE M. MOON, CMC
City Clerk
CECELIA T. WEBB
Assistant Deputy City Clerk
March 3, 2010
Valerie N. Hale
3330 Glade Creek Boulevard, N. E.
Apartment 4
Roanoke, Virginia 24012
Dear Ms. Hale:
At a regular meeting of the Council of the City of Roanoke held on Monday,
March 1,2010, you were appointed to replace Christy Gooper as a member of the
Fair Housing Board for a term of three-years ending March 31, 2013.
Enclosed you will find a Certificate of your appointment and an Oath or
Affirmation of Office which must be administered by the Clerk of the Circuit
. Court of the City of Roanoke, located on the third floor of the Roanoke City
Courts Facility, 315 Church Avenue, S. W.
After the Oath has been administered, please return one copy to Room 456 in the
Noel C. Taylor Municipal Building, 215 Church Avenue, S. vy.
Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing
copy of the Virginia Freedom of Information Act. The Act requires that you be
provided with a copywithin two weeks of your reappointment and each appointee
is required "to read and become familiar with provisions of the Act."
\
"-
'\
Valerie N. Hale
March 3, 2010
Page 2
On behalf of the Mayor' and Members of City Council, I would like to express
appreciation for your willingness to serve the City of Roanoke as a member of the
Fair Housing Board.
Sincerely,
~~. ~o-)
Stephanie M. Moon, CMC
City Clerk
Enclosures
pc: John Moorefield, Recording Secretary, Fair Housing Board
Jonathan E. Craft, Deputy City Clerk
COMMONWEALTH OF VIRGINIA
)
) To-wit:
)
CITY OF ROANOKE
I, Stephanie M. Moon, City Clerk, and as such City Clerk of the City of
Roanoke and keeper of the records thereof, do hereby certify that at a regular
meeting of Council which was held on the first day of March 2010" VALERIE N.
,
HALE was appointed to replace Christy Cooper as a member of the Fair Housing
Board for a term of three-years ending March 31, 2013.
Given und~r my hand and the Seal of the City of Roanoke this third day of
March 2010.
~~'rr). ~ON
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerk@roanokeva.gov
JONATHAN E. CRAFT
Deputy City Clerk
STEPHANIE M. MOON, CMC
City Clerk
CECELIA T. WEBB
Assistant Deputy City Clerk
March 11,2010
John E. Dooley
1825 Augusta National Road
Blacksburg, Virginia 24060
Dear Mr. Dooley:
At a regular meeting of the Council of the City of Roanoke which was held on
Monday, March 1, 2010, you were reappointed as a member of the Roanoke
Regional Airport Commission for a term of four years ending March 9, 2014.
Enclosed you will find a Certificate of your reappointment and an Oath or
Affirmation of Office which may be administered by the Clerk of the Circuit
Court of the City of Roanoke, located on the third floor of the Roanoke City
Courts Facility, 315 Church Avenue, S. W.
Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor
Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to
. which you were reappointed.
Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am
enclosing copy of the Virginia Freedom of Information Act. The Act requires
that you be provided with a copy within two weeks of your appointment and
each appointee is required "to read and become familiar with provisions of the
Act."
John E. Dooley
March 11,2010
Page 2
On behalf of the Mayor and Members of City Council, I would like to express
appreciation for your willingness to continue to serve the City of Roanoke as a
member of the Roanoke Regional Airport Commission. .
Sincerely,
~ iY-}, YY1()/MJ
Stephanie M. Moon, cMe /
City Clerk
Enclosures
pc: Becky Meador, CMC, Clerk, Roanoke County Board of Supervisors
P. O. Box 29800, Roanoke, Virginia 24018-0798
Cathy S. Pendleton, Secretary, Roanoke Regional Airport Commission
Jonathan E. Craft, Deputy City Clerk
COMMONWEALTH OF VIRGINIA
)
) To-wit:
)
CITY OF ROANOKE
I, Stephanie M. Moon, City Clerk, and as such City Clerk of the City of
Roanoke and keeper of the records thereof, do hereby certify that at a regular
meeting of Council which was held on the first day of March, 2010, JOHN E.
DOOLEY was reappointed as a member of the Roanoke Regional Airport
Commission for a term of four years ending March 9, 2014.
Given under my hand and the Seal of the City of Roanoke this eleventh
day of March, 2010.
A~ h). rrrhJ
City Clerk