HomeMy WebLinkAboutCouncil Actions 03-15-10
CUTLER
38742-031510
ROANOKE CITY COUNCIL
REGULAR SESSION
MARCH 15, 2010
2:00 P.M.
CITY COUNCIL CHAMBER
AGENDA
1. Call to Order--RolI Call. Council Member Price arrived late.
The Invocation was delivered by The Reverend Dean J. Nastos, Holy Trinity
Greek Orthodox Church.
The Pledge of Allegiance to the Flag of the United States of America was led
by Mayor David A. Bowers.
Welcome. Mayor Bowers.
NOTICE:
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Today's Council meeting will be televised live and replayed on RVTV Channel 3 on
Thursday, March 18 at 7:00 p.m., and Saturday, March 20 at 4:00 p.m. Council
meetings are offered with closed captioning for the hearing impaired.
ANNOUNCEMENTS:
THE PUBLIC IS ADVISED THAT MEMBERS OF COUNCIL RECEIVE THE CITY
COUNCIL AGENDA AND RELATED COMMUNICATIONS, REPORTS,
ORDINANCES AND RESOLUTIONS, ETC., ON THE THURSDAY PRIOR TO THE
COUNCIL MEETING TO PROVIDE SUFFICIENT TIME FOR REVIEW OF
INFORMATION. CITIZENS WHO ARE INTERESTED IN OBTAINING A COpy OF
ANY ITEM LISTED ON THE AGENDA MAY CONTACT THE CITY CLERK'S
OFFICE, ROOM 456, NOEL C. TAYLOR MUNICIPAL BUILDING, 215 CHURCH
AVENUE, S. W., OR CALL 853-2541.
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THE CITY CLERK'S OFFICE PROVIDES THE MAJORITY OF THE CITY
COUNCIL AGENDA ON THE INTERNET FOR VIEWING AND RESEARCH
PURPOSES. TO ACCESS AGENDA MATERIAL, GO TO THE CITY'S
HOMEPAGE AT WWW.ROANOKEVA.GOV.CLlCK ON THE SERVICE ICON,
CLICK ON COUNCIL AGENDAS TO ACCESS THE APPROPRIATE AGENDA
AND COUNCIL MEETING. IF ADOBE ACROBAT IS NOT AVAILABLE, A
PROMPT WILL APPEAR TO DOWNLOAD PRIOR TO VIEWING AGENDA
INFORMATION.
NOTICE OF INTENT TO COMPLY WITH THE AMERICANS WITH DISABILITIES
ACT. SPECIAL ASSISTANCE IS AVAILABLE FOR DISABLED PERSONS
ADDRESSING CITY COUNCIL. EFFORTS WILL BE MADE TO PROVIDE
ADAPTATIONS OR ACCOMMODATIONS BASED ON INDIVIDUAL NEEDS OF
QUALIFIED INDIVIDUALS WITH DISABILITIES, PROVIDED THAT
REASONABLE ADVANCE NOTIFICATION HAS BEEN RECEIVED BY THE CITY
CLERK'S OFFICE.
ALL PERSONS WISHING TO ADDRESS COUNCIL WILL BE REQUIRED TO
CALL THE CITY CLERK'S OFFICE PRIOR TO THE MONDAY COUNCIL
MEETING, OR REGISTER WITH THE STAFF ASSISTANT AT THE ENTRANCE
TO THE COUNCIL CHAMBER PRIOR TO COMMENCEMENT OF THE COUNCIL
MEETING. ONCE THE COUNCIL MEETING HAS CONVENED, THERE WILL BE
NO FURTHER REGISTRATION OF SPEAKERS, EXCEPT FOR PUBLIC
HEARING MATTERS. ON THE SAME AGENDA ITEM, ONE TO FOUR
SPEAKERS WILL BE ALLOTTED FIVE MINUTES EACH; HOWEVER, IF THERE
ARE MORE THAN FOUR SPEAKERS, EACH SPEAKER WILL BE ALLOTTED
THREE MINUTES.
ANY PERSON WHO IS INTERESTED IN SERVING ON A CITY COUNCIL
APPOINTED AUTHORITY, BOARD, COMMISSION OR COMMITTEE IS
REQUESTED TO CONTACT THE CITY CLERK'S OFFICE AT 853-2541, OR
ACCESS THE CITY'S HOMEPAGE AT WWW.ROANOKEVA.GOV, TO OBTAIN
AN APPLICATION.
The Mayor announced that the Annual Clean Valley Day would be
held on Saturday, March 27 from 9:00 a.m. - 12:00 Noon.
2. PRESENTATIONS AND ACKNOWLEDGEMENTS: NONE.
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3. HEARING OF CITIZENS UPON PUBLIC MATTERS:
CITY COUNCIL SETS THIS TIME AS A PRIORITY FOR CITIZENS TO BE
HEARD. MATTERS REQUIRING REFERRAL TO THE CITY MANAGER WILL BE
REFERRED IMMEDIATELY FOR RESPONSE, RECOMMENDATION 01=1 REPORT
TO COUNCIL.
Robert Gravely (written comments received);
Teresa Sutherland (written comments rec~ived);
Barbara Duerk spoke about National Bike Summit 2010 (City Manager/City
. Attorney instructed to draft letter requesting federal funds for p~rks and
trails); and
Helen Davis
4.
CONSENT AGENDA
(APPROVED 6-0)
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED
TO BE ROUTINE BY THE MEMBERS OF CITY COUNCIL AND WILL BE
ENACTED BY ONE MOTION. THERE WILL BE NO SEPARATE DISCUSSION OF
THE ITEMS. IF DISCUSSION IS DESIRED, THE ITEM WILL BE REMOVED
FROM THE CONSENT AGENDA AND CONSIDERED SEPARATELY.
C-1 Minutes of the special meeting of the Roanoke City Council Personnel
Committee held on Wednesday, December 2, 2009 and recessed until Friday,
December 11, 2009; and regular meetings of City Council held on Monday,
December 7,2009 and Monday, December 21,2009.
RECOMMENDED ACTION: Dispensed with the reading of the minutes and
approved as recorded.
C-2 A communication from the City Attorney requesting that Council convene in a
Closed Meeting to discuss a matter of actual litigation, pursuant to Section 2.2-3711
(A)(7), Code of Virginia (1950), as amended.
RECOMMENDED ACTION: Concurred in the request.
C-3 A communication from the City Clerk advising of the ineligibility of Francine L.
Craven as a member of the Youth Services Citizen Board inasmuch as she is no
longer a City resident.
RECOMMENDED ACTION: Received and filed.
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C-4 A communication from the City Manager requesting that Council schedule a
public hearing for Monday, April 5, 2010 at 2:00 p.m., or as soon thereafter as the
matter may be heard, to consider the renewal for lease of space in the City Market
Building for the operation of Big Lick Pizza Company, on a month to month basis,
not to exceed 12 months.
RECOMMENDED ACTION: Concurred in the request.
C-5 A communication from the Director of Finance recommending appointment of
two alternate Roanoke Valley Detention Center Board Members.
RECOMMENDED ACTION: Concurred in the request.
C-6 Report of qualification of Diron C. Wirt as a member of the Fair housing
Board for a term ending March 31,2012.
RECOMMENDED ACTION: Received and filed.
REGULAR AGENDA
5. PUBLIC HEARINGS: NONE.
6. PETITIONS AND COMMUNICATIONS:
a. Request of Roanoke Neighborhood Advocates to provide an update with
regard to its role with City neighborhoods. Ron McCorkle, Vice-Chair,
Spokesperson. (Sponsored by Vice-Mayor Lea and Council Member Rosen)
Remarks received and filed.
At this point, Council Member Price entered the meeting (2:45 p.m.)
7. REPORTS OF CITY OFFICERS AND COMMENTS OF CITY
MANAGER:
a. CITY MANAGER:
BRIEFINGS: NONE.
ITEMS RECOMMENDED FOR ACTION:
1 . Adoption of a resolution requesting federal recognition and financial
support for the Interstate 81 Corridor Coalition.
Adopted Resolution No. 38742-031510. (7-0)
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2. Acceptance of a Virginia Department of Health Grant to promote
prevention of unintentional injuries; and appropriation of funds.
Adopted Resolution No. 38743-031510 and Budget Ordinance No.
38744-031510. (7-0)
3. Appropriation of the Western Virginia Workforce Development Board
Workforce Investment Act American Recovery Reinvestment Act
Dislocated Worker Program funding for Program Year 2009.
Adopted Budget Ordinance No. 38745-031510. (7-0)
4. Acceptance of the "Virginia Services, Training, Officers, Prosecution
Violence Against Women" (V-STOP) Grant from the Department of
Criminal Justice Services; and transfer/appropriation of funds.
Adopted Resolution No. 38746-031510 and Budget Ordinance No.
38747-031510. (7-0)
5. Acceptance of additional funding for the Employment Advancement
for Temporary Assistance to Needy Families (TANF) Participants
Grant from the Virginia Department of Social Services; and
appropriation of funds.
Adopted Resolution No. 38748-031510 and Budget Ordinance No.
38749-031510. (7-0)
6. Acceptance of additional Virginia Department of Transportation
funding in connection with the Roanoke River Greenway-Tinker Creek
Pedestrian Bridge Project.
Adopted Resolution No. 38750-031510 and Budget Ordinance No.
38751-031510. (7-0)
7. Execution of Amendment No.3 to the Roanoke Regional Airport
Commission contract.
Adopted Ordinance No. 38752-031510. (7-0)
COMMENTS BY CITY MANAGER.
The City Manager commented on the St. Patrick's Day celebration that was
held on Saturday, March 13; impact of the budget reductions by the State as
quoted in the Roanoke Times; and Solidarity Rally scheduled to be held on
Saturday, March 21 at 12:00 noon at the Martin Luther King, Jr. Bridge in
support of school funding.
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8. REPORTS OF COMMITTEES:
a. A report of the Roanoke City School Board requesting appropriation
of funds for various educational programs; and a report of the Director
of Finance recommending that Council concur in the request. Vivian
Penn-Timity, Director of Accounting, Spokesperson.
Adopted Budget Ordinance No. 38753-03510. (7-0)
9. UNFINISHED BUSINESS: NONE.
10. INTRODUCTION AND CONSIDERATION OF ORDINANCES
AND RESOLUTIONS: NONE.
11. MOTIONS AND MISCELLANEOUS BUSINESS:
a. Inquiries and/or comments by the Mayor and Members of City Council.
Council Member Cutler announced that the former City Manager,
Darlene L. Burcham, was recognized at the annual dinner meeting of
the Roanoke Valley Sister Cities on Saturday, March 13 at Roanoke
College, Colket Student Center, Wortmann Ballroom in Salem, Virginia;
and he called attention to an article to the Letter tothe Edit~r in Virginia
Business publication from Joyce Waugh, President, Roanoke Regional
Chamber of Commerce entitled, "Scenic views are important part of
area's quality of life.
Vice-Mayor Lea announced that the annual YMCA Father/Son Banquet
was scheduled to be held on Saturday, March 20 at 5:00 p.m., at High
Street Baptist Church.
b. Vacancies on certain authorities, boards, commissions and committees
appointed by Council.
Appointed Christopher P. Morrill, City Manager, to replace Darlene L.
Burcham as a Commissioner of The Hotel Roanoke Conference Center
Commission commencing March 15, 2010 and ending April 12, 2014.
Recessed meeting at 3:12 p.m. Mayor Bowers left the meeting. Reconvened
meeting at 3:32 p.m.
CERTIFICATION OF CLOSED MEETING. (6-0, Mayor Bowers was absent.)
THE COUNCIL MEETING WAS DECLARED IN RECESS UNTIL 7:00 P.M., IN
THE CITY COUNCIL CHAMBER, ROOM 450, NOEL C. TAYLOR MUNICIPAL
BUILDING.
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ROANOKE CITY COUNCIL
REGULAR SESSION
MARCH 15, 2010
7:00 P.M.
CITY COUNCIL CHAMBER
AGENDA
Call to Order--RolI Call. Mayor Bowers was absent.
The Invocation was delivered by Vice-Mayor Sherman P. Lea.
The Pledge of Allegiance to the Flag of the United States of America was led
by Vice-Mayor Lea.
Welcome. Vice-Mayor Lea.
NOTICE:
Tonight's Council meeting will be televised live and replayed on RVTV Channel 3 on
Thursday, March 18 at 7:00 p.m., and Saturday, March 20 at 4:00 p.m. Council
meetings are offered with closed captioning for the hearing impaired.
A. PRESENTATIONS AND ACKNOWLEDGMENTS: NONE.
B. PUBLIC HEARINGS:
1. Request of Daniel L. Crandall to rezone properties located at 368, 370 and
374 Elm Avenue, S. W., from RM-2, Residential Mixed Density District, to
MX, Mixed Use District, for the purpose of general or professional offices.
Patrick T. Fennell, Attorney, Spokesperson.
Adopted Ordinance No. 38754-031510. (6-0)
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2. Request of the City of Roanoke to adopt a resolution reallocating
$1,758,392.00 of the General Obligation Public Improvement Bonds of the
City authorized for issuance pursuant to Resolution Nos. 35489-080601 and
37373-041706, respectively, adopted by the Roanoke City Council; and
reallocating $565,000.00 of the General Obligation Public Improvement
Bonds of the City authorized for issuance, pursuant to Resolution No. 38205-
081808 adopted by City Council. Ann H. Shawver, Director of Finance.
Adopted Resolution No. 38755-031510 and Budget Ordinance No.
38756-031510. (6-0)
3. Request of the City of Roanoke to amend S32-104(d), Code of the City of
Roanoke (1979), as amended, to clarify the tax credit on the personal
property tax on motor vehicles which use clean special fuels. R. Brian
Townsend, Assistant City Manager for Community Development.
Adopted Ordinance No. 38757-031510. (6-0)
4. Proposal of the City of Roanoke to lease approximately 603 square feet of
City-owned property located in the Roanoke City Market Building at 32
Market Square to C. Roger Lamm, III, d/b/a Big Lick Pizza Co., on a month
to month basis beginning April 1 , 2010, with terms not to exceed 12 months.
R. Brian Townsend, Assistant City Manager for Community Development.
(Public hearing rescheduled to be held on Monday, April 5 at 2:00 p.m.,
or as soon thereafter as the matter may be heard.)
B. HEARING OF CITIZENS UPON PUBLIC MATTERS:
CITY COUNCIL SETS THIS TIME AS A PRIORITY FOR CITIZENS TO BE
HEARD. MATTERS REQUIRING REFERRAL TO THE CITY MANAGER WILL BE
REFERRED IMMEDIATELY FOR RESPONSE, RECOMMENDATION OR REPORT
TO COUNCIL.
Chris Craft;
Dawn Rees-Blakeman (written remarks);
Kelly Miller; and
Stefon Walker (handout)
THE COUNCIL MEETING WAS DECLARED IN RECESS AT 8:15 P.M., UNTIL MONDAY,
MARCH 29, 2010, AT 1 :00 P.M., IN THE EOC CONFERENCE ROOM, ROOM 159, FIRST
FLOOR, NOEL C. TAYLOR MUNICIPAL BUILDING, FOR THE PURPOSE OF
CONTINUING DISCUSSION OF THE FY 2010-2011 CITY BUDGET.
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.; Church Pillar of the Community
b.jel
A. Work Force with a Pay Scale.
1. Educate & Train to make it better and safer forthem
2. Promote and develop to motivate with initiative for them.
B. Community Cleanup and buildup
3. To make it more presentable
4. To make it safer for them to live in.
C. Business
5. Economical development and diversity relationship
6. To bring prosperity and growth into the city.
D. Relationship with the 5th Planning District to cover other surrounding areas
to make it good for all people.
7. To cover other surrounding areas
8. To make it good for all people.
E. Resource to be used to help
9. To train and educate .
10. To create jobs and opportunity.
F. Program to be in to incorporate other local cities
Martinsville, Danville, Lychburg, New River Valley.
Result community and economical improvement with understanding and laws.
Impact on the area's Real Estate tax assessment growth and sales tax growth.
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COMMUNITY DEVELOPMENT AND PLANNING.
I. Community improvement comes with a cleaner and safer environment. It starts with
people who live in the area that need help. Program with the community forums and sterms
committee. Its structure to meet the needs of people who live in the areas your working
families, senior citizens and individuals. The program work brings best results where its
needed the most.
II. The programs purpose is to create and revive the communities; also, to bring different
levels of income from low income to middle income. Higher incomes already have theirs.
III. The result will speak for itself, with real estate tax assessment and sales tax increase.
"
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BUSINESS DEVELOPMENT AND PLANNING
. I.Business Development is develope to create jobs and job opportunity in the city and
communities and surrounding areas not out of corruption or politics. Mainly out of concerns
of peoples needs. To strengthen the community and the nations.
II. Business planning is planned with the needs of the people and people with diverse
cultures and personalities. Share a common purpose with the church being the first partaker
because Jesus must be first far as the Spirit thats in the community.
III. Those who open a business beginning with small businesses to major corporations must
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put back into the cities and communities and create jobs that will bring growth and job
opportunities into the city
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. GODS NATIONAL PAYSCALE
I 1. $12.00 per hour came out to be $23,040 per year
/
I 2. $13.00 per hour came out to be $24,960 per year.
3. $14.00 per hour came out to be $26,880 per year
4. $15.00 per hour came out to be $28,800 per year
5. $16.00 per hour came out to be $30,920 per year
6. $17.00 per hour came out to be $31,200 per year
7. $18.00 per hour came out to be $34,560 per year
8. $19.00 per hour came out to be $36,480 per year
9. $20.00 per hour came out to be $38,400 per year
10. $21.00 per hour came out to be $40,320 per year
11. $22.00 per hour came out to be $42,240 per year
12. $23.00 per hour came out to be $44,160 pet year
13. $24.00 per hour came out to be $46,080 per year
14. $25.00 per hour came out to be $48,000 per year
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Low-to-Moderate Income*
Buyers
Loan Amount: $115,000
VHDA Interest Rate:*** , 5.5%
PITI (Total Monthly Payment): $~
SPARC Interest Rate (-1%): 4.5%
PITI (Total Monthly Payment): ~
SPARe Monthly Savings: $70.26
Potential 30-yr Savings: $25,297.20
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SPARC.lrit~;r~~rRate'(A%)i 5% .'..,...."." / "
'PI~f..(Tc)~i,"'oi1thlypaYrnel1t): ~t'", ,.,,'
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'P2tt3htial.3Q-yr Savirigs:-"f~',~3$.60
*Low-to-Moderate Income Limits: 800/0 AMI
Number of Household Members: 1 2 3 4 5 6
Income Limit: $32,500 37,100 41,750 46,400 50,100 53,800
**Hiaher Income Limits:
$63,000 for two or fewer in household
$73,000 for three or more in household
***VHDA Interest Rate is subject to change
Andrea Hager
andrea@bluerid~ehousin~.com
~ ' Ph: 540-777-2777, ext. 226
~ Fax: 540-777-2778
Blue Ridge Housing Development Corporation
P.O. Box 11683
Roanoke, VA 24022-1683
FOR MORE INFORMATION:
@
EQUAL HOUSING
OPPORTUNITY
2:00 p.m. Comments - Spe~ker #2
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Good afternoon. My name is Teresa Sutherland, and I teach at Morningside Elementary School. As you
can imagine, my peers and I have been paying very close attention to what has been going on in the
General Assembly, and we are disturbed, to say the least, about the deep cuts to education, which my
state senator labeled "draconian," and which councilwoman Gwen Mason likened to "a war on public
education and a war on a generation of Virginia schoolchildren."
Of course, not everyone feels that way, as is evident from the fact that just about every day, the paper
features a letter or two to the editor which opposes the idea of a meal's tax to close the gap in funding
, for education. These people don't want higher taxes; and by and large, I am with them. As a general
rule, I don't want higher taxes. As a general rule, I hate it when my taxes go up. But if I must choose
between that and crippling our education system, I will choose the tax. If I must choose between a tax
increase and a war on education, I will opt for the tax increase; because I know that no one wins a war
on education. I applaud you for taking a stand. I am grateful that you are bold and that you prioritize
the needs ofthis community and its children when it is not popular but necessary.
Common sense and research tell us there will be a negative effect upon student achievement if children
have less access to teachers on account of being in classes which, in some cases, will have twice the
number of students. Common sense and research tell us that there will be a negative effect upon
student achievement if the district's breakfast program is eliminated. Studies conclude that students
who eat breakfast increase their math and reading scores as well as improve their speed and memory in
cognitive tests.
Yes, I know what some people say; namely that children should eat breakfast at home; and they are
right. Children should eat breakfast at home. When I was a child, I did. My parents saw to that. But the
fact of the matter is, some parents don't and some can't; and hungry children are poor learners.
In a war on education, these children are sure to lose; and inasmuch as these children are tomorrow's
adults, tomorrow's parents, and tomorrow's wage earners, their children too are sure to lose; from
which it follows that we will be perpetuating a generational problem of poverty and underachievement
if we skimp on education.
Political leaders declare that more must be invested in education. Then they cut education funds so as
to reduce the deficit, and in doing that, they cut the investment that they agreed was needed for long-
term growth.
The United States Department of Education and President Obama have designed a Blueprint for
Reauthorization of the Elementary and Secondary Education Act and it states that it will help to provide
America's students with the world class education they need and deserve and to give every student a
fair chance to succeed, and give principals and teachers the resources to support student success. To
that I say "Amen" and "Thank you", and please provide me with those resources. Do not strip them
away in order to reduce our budget. I want t~ continue to prepare my students with a world class
education that President Obama says is a moral lmperative.-
What we think we are saving today will be required of us tomorrow with compound interest.
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INTERNATIONAL MOUNTAIN BICYCLING ASSOCIATION
Sup~lort the Urtlan
F::e\",1. ta l.1.Zatl.on anc~
L 1. 'v' atll.e Con1n-,Un1. tl.es ,O.c:t
The Urban Revitalization and Livable Communities Act (H.R.
3734 by Rep. Sires NJ) will improve the health and well-being
of communities across the nation from the standpoint of
economic recovery, as well as enhancing environmental
values and providing safe and affordable places for recreation.
H.R. 3734 authorizes $445 million to be appropriated annually
for urban park and recreation agencies through federal
assistance grants (which must be matched with local funds).
Nearly 80 percent of the U.S. population lives in urban areas
(U.S. Geological Survey, 2006), many of which are suffering
from deteriorating community infrastructure, limited green
spaces and poor citizen health. Urban parks can improve
the health of our nation's cities and urban communities
by providing convenient access to the places, spaces and
opportunities that lead to increased physical activity.
Options for Urban Parks and Bicycling
· Urban Trails These low-cost projects can be built in small
parks to provide a friendly introduction to nature and
cycling for beginner bikers. Novice riders get exercise,
build skills and have fun with each turn of the handlebars;
as they traverse the natural world, they strengthen their
muscles and build self-esteem.
· Pocket Bike Parks Built on a small footprint, these
parks offer facilities for engaging in structured and
unstructured physical activity and connecting children
to the outdoors. Just like skate parks from many years
ago, more and more cities and towns are looking to build
these small and inexpensive urban jump parks to give
kids a place to exercise and play close to home.
· Interconnected Trail Systems New connectortrails
can link existing bike trails, with outlets for public
transportation, schools and public housing, to create a
comprehensive bike-friendly system.
EXAMPLES OF READY.TO.RIDE URBAN TRAILS
Laurel Hill Abandoned Prison Property (Lorton, VA)
Partner Organizations: Mid Atlantic Off-Road Enthusiasts,
Fairfax County Parks Dept., Trail Dynamics, B4, Ironwood Trails
· Extensive weatherizing and rock armoring of trails.
· Installed a new connector trail that improves access to
the entire trail system.
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· Provides a sustainable riding option during wet winter
months in the heart ofthe DC Metro area.
Wissahickon City Park [Philadelphia, PAl
Partner Organizations: Friends ofthe Wissahickon, Philadelphia
Mountain Bike Association, Fairmount Park
· Working under the guidance of the Friends ofWissahickon.
· IMBA design setting the new standard for sustainable
shared-use trails in densely populated urban
environments.
Hanson-Larsen Memorial Park Town Center [Rapid City, SO)
Partner Organizations: Black Hills Mountain Bike Association,
Hanson-Larsen Memorial Park Foundation, City of Rapid City,
Trail Arts
· Built over 8 miles of new trail, all easily accessible from
the city.
· Established an advanced-level freeride and jump trail in
Phase 1.
· Developed signs and other risk management measures.
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ADDITIONAL URBAN TRAILS
· South Mountain - Phoenix, Al
· Woodward Regional Park - Fresno, CA
· Spring Canyon Bike Park - Fort Collins, CO
· Rhyolite Bike Park - Castle Rock, CO
· Lyons Dirt Jump Park - Lyons, CO
· Papermill Park - Newark, DE
· Santos Bike Park - Ocala, FL
· Virginia Key - Miami, FL
· Markham Park - Ft. Lauderdale, FL
· Roswell- Atlanta, GA
· Eagle Bike Park - Boise, 10
· Plainfield, The Garden - Chicago, IL
· Louisville, KY
· Grand Rapids, MI
· Kansas City, MO
· Jungle Habitat Trails - Northern New Jersey, NJ
· Cunningham Park - Oueens, NY
· Highbridge Park - Manhattan, NY
· Trexler Game Preserve - Allentown, PA
· Frick Park - Pittsburgh, PA
· Draper Corner Canyon - Sandy, UT
· Chattanooga, TN
· Memorial Park - Houston, TX
· Barton Springs Greenway - Austin, TX
· Big Gem Trails - Shenandoah, VA
· James River Park System - Richmond, VA
· Rocktown Trails at Hillandale Park - Harrisonburg, VA
· Collonade Park - Seattle, WA
· Duthie Hill Park - King Couny, WA
For more information and to co-sponsor, contact IMBA's Jenn
Dice at jenn@imba.com.
~ IMBA.com 1-888-442-4622
CITY OF ROANOKE
OFFICE OF CITY ATIORNEY
464 MUNICIPAL BUILDING
215 CHURCH AVENUE, SW
ROANOKE, VIRGINIA 24011-1595
WILLIAM M. HACKWORTH
CITY ATTORNEY
TELEPHONE: 540-853-2431
FAX: 540-853-1221
EMAIL: cityally@roanokeva,gov
TIMOTHY R. SPENCER
STEVEN J. TALEVI
GARY E. TEGENKAMP
DAVID L.COLLINS
HEATHER P. FERGUSON
ASSISTANTCrry ATTORNEYS
March 15,2010
The Honorable Mayor and Members
of City Council
Roanoke, Virginia
Re: Request for closed meeting
Dear Mayor Bowers and Council Members:
This is to request that City Council convene a closed meeting to discuss a matter of actual
litigation, pursuant to ~2.2-3711.A.7, Code of Virginia (1950), as amended.
With kindest personal regards, I am
Sincerely yours,
~~.~
William M. Hackworth
City Attorney
WMH/lsc
c: Christopher P. Morrill, City Manager
Ann Shawver, Director of Finance
Stephanie Moon, City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536 ,
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: c1erk@roanokeva.gov
JONATHAN E. CRAFT
Deputy City Clerk
CECELIA T. WEBB
Assistant Deputy City Clerk
STEPHANIE M. MOON, CMC
City Clerk
March 15,2010
The Honorable Mayor and Members
of the Roanoke City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of Council:
This is to advise of the ineligibility of Francine L. Craven to serve as a member of the
Youth Services Citizen Board inasmuch as she is no longer a City resident.
Sincerely,
~h7.hJ()~
Stephanie M. Moon, CMC I
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C Taylor Municipal Building
215 Church Avenue, S.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: (540) 853-1138
City Web: www.roanokeva,gov
March 15, 2010
Honorable David A. Bowers, Mayor
Honorable Sherman P. Lea, Vice Mayor
Honorable M. Rupert Cutler, Council Member
Honorable Gwendolyn W. Mason, Council Member
Honorable AnitaJ. Price, Council Member
Honorable Court G. Rosen, Council Member
Honorable David B. Trinkle, Council Member
Dear Mayor Bowers and Members of City Council:
Subject: Request Public Hearing to Renew
Lease for Big Lick Pizza in City
Market Building
Background:
C. Roger Lamm, III, d/b/a Big Lick Pizza Co., has requested a lease for stall
#114 and #135 which consists of 680 square feet of space located in the City
Market Building. The current lease will expire March 31, 2010. Mr. Lamm has
expressed a desire to continue leasing this space on a month to month lease
not to exceed twelve (12) months. A public hearing is required to consider this
lease term.
Recommended Action:
Authorize the scheduling and advertising of this matter for a public hearing on
April 5, 2010, at 2:00 pm.
Christopher P. Morrill
City Manager
Honorable Mayor and Members of City Council
March 15, 2010
Page 2
CPM/c1t
c: Stephanie M. Moon, City Clerk
William M. Hackworth, City Attorney
Ann H. Shawver, Director of Finance
R. Brian Townsend, Assistant City Manager for Community Development
Robert B. Ledger, Manager, Economic Development
Cassandra L. Turner, Economic Development Specialist
Joshua L. Mabrey, Accountant! Accounts Receivable
CM 10-00052
CITY OF ROANOKE ,
DEPARTMENT OF FINANCE
215 Church Avenue, SW,Suite 461
PO Box 1220
Roanoke, Virginia 24011-1220
Telephone: (540) 853-2821
Fax: (540) 853-6142
JOHN W. BINGHAM, CPA
Assistant Director of Finance
ANN H. SHAWVER, CPA
Director of Finance
ANDREA F. TRENT
Assistant Director of Finance
March 15, 2010
Honorable David A. Bowers, Mayor
Honorable Sherman P. Lea, Vice-Mayor
Honorable M. Rupert Cutler, Council Member
Honorable Gwendolyn W. Mason, Council Member
Honorable Anita J. Price, Council Member
Honorable Court G. Rosen, Council Member
Honorable David B. Trinkle, Council Member
Dear Mayor Bowers and Members of City Council:
Subject:
Appointment of Alternate Members to the Roanoke Valley
Detention Commission (RVDC)
Background:
The RVDC was created to renovate the twenty-one (21) bed facilitY and create an
addition to the existing Detention Center. It is a public body corporation created and
organized under the laws of the Commonwealth. The powers of the Commission are
exercised by a six-member board appointed by the member jurisdictions as follows:.
City of Roanoke (2), City of Salem (1), County of Botetourt (1), County of Franklin (1),
and County of Roanoke (1).
Current Situation:
Ann H. Shawver, CPA, Director of Finance, and Jane R. Conlin, MSW, LSW, Director of
Human and Social Services, currently represent the City of Roanoke's interest in this
commission and hold the offices of Vice Chair and Secretary, respectably of the
Commission.
It is the desire of the member jurisdictions to appoint alternate members to the
Commission for continuity of services, pursuant to the provisions of See. 16.1-316,
Code of Virginia. This section permits par~icipating politic~1 ,subdivisions to appoint an
alternate for each principal member of the Commission. the alternate members may
attend and participate in all meetings of the commission and may vote in the absence
of their respective principals. Such members and alternates, if any, shall be appointed,
Honorable Mayor and Members of Council
March 15, 2010
Page 2
after consultation with the Chief Judge of the Juvenile and Domestic Relations District
Court, by the governing body. The term of office of all members and alternates, if any,
shall be for four (4) years.
The Honorable Joseph M. Clarke, II, Chief Judge of the Roanoke City Juvenile and
Domestic Relations District Court, 23rd Judicial District of Virginia, concurs with this
selection of alternate members and the selected appointees.
Recommendation:
By motion, appoint Sherman Stovall, Director of Management and Budget, as an
alternate to Ms. Shawver, and appoint James O'Hare, Youth Care Administrator, as an
alternate to Ms. Conlin.
Sincerely,
~W~
Ann H. Shawver
Director of Finance
c: Honorable Joseph M. Clarke, II, Chief Judge
Christopher P. Morrill, City Manager
Stephanie M. Moon, City Clerk
William M. Hackworth, City Attorney
Sherman -M. Stovall, Director of Management and Budget
Jane R. Conlin, Director of Human Services/Social Services
James M. O'Hare, Youth Care Administrator
Alan Hullette, Superintendent, Roanoke Valley Detention Commission
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church A venue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: c1erk@roanokeva.gov
JONATHAN E. CRAFT
Deputy City Clerk
STEPHANIE M. MOON"CMC
City Clerk
CECELIA T. WEBB
Assistant Deputy City Clerk
March 16, 2010
James O'Hare
Youth Care Administrator
Youth Haven I
Roanoke, Virginia
Dear Mr. O'Hare:
At a regular meeting of ,the Council of the City of Roanoke which was held on
Monday, March 15, 2010, you were appointed as a City representative
(Alternate Member) to the Roanoke Valley Juvenile Detention Center
Commission for a term ending June 30, 2012.
Enclosed you will find a Certificate of your appointment and an Oath or
Affirmation of Office which may be administered by the Clerk of the Circuit
Court of the City of Roanoke, located on the third floor of the Roanoke City
Courts Facility, 315 Church Avenue, S. W.
Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor
Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to
which you were appointed.
Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am
enclosing copy of the Virginia Freedom of Information Act. The Act requires
that you be provided with a copy within two weeks of your appointment and
each member is required "to read and become familiar with provisions of the
Act."
L:\CLERK\DATA\CKEWI\oath and leaving service\Roanoke Valley Juvenile Detention Center commission\Jarnes O'Hare oath June 30
2012.doc
James O'Hare
March 16, 2010
Page 2
On behalf of the Mayor and Members of City Council, I would like to express
appreciation for your willingness to serve as a City representative (Alternate
Member) to the Roanoke Valley Juvenile Detention Center Commission.
Sincerely,
~M.~
Stephanie M. Moon, CMC
City Clerk
Attachment
. pc The Honorable Joseph M. Clarke, II, Chief Judge, Juvenile and Domestic
Relations
Allen Hullette, Superintendent, Roanoke Valley Juvenile Detention Center,'
498 Corner Spring Road, N. E., Roanoke, Virginia 24012
Ann H. Shawver, Director of Finance
Jane Colin, Director, Human Services
L\CLERK\DA T A \CKEWI \oath and leaving service\Roanoke Valley Juvenile Detention Center commission\James O'Hare oath June 30
2012.doc
COMMONWEALTH OF VIRGINIA
)
) To-wit:
)
CITY OF ROANOKE
I, Stephanie M. Moon, City Clerk, and as such City Clerk of the City of
Roanoke and keeper of the records thereof, do hereby certify that at a regular
meeting of Council which was held on the fifteenth day of March 2010, JAMES
O'HARE was appointed as a City representative (AI~ernate Member) to the
Roanoke Valley Juvenile Detention Center Commission for a term ending
June 30, 2012.
Given under my hand and the Seal of the City of Roanoke this second day
of March 2010.
~~ m. Y"Y\{)lW
City Clerk \
L:\CLERK\DA T A \CKEWI \oath and leaving service\Roanoke Valley Juvenile Detention Center commission\James O'Hare oath June 30
2012.doc '
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: c1erk@roanokeva.gov
JONATHAN E, CRAFT
Deputy City Clerk
STEPHANIE M. MOON. CMC
City Clerk
CECELIA T. WEBB
Assistant Deputy City Clerk
March 16, 2010
Sherman M. Stovall, Director
Management and Budget
Roanoke, Virginia
Dear M r. Stovall:
At a regular meeting of the Council of the City of Roanoke which was held on
Monday, March 15, 2010, you were appointed as a City representative
(Alternate Member), to the Roanoke Valley Juvenile Detention Center
Commission for a term ending June 30, 2012.
Enclosed you will find a Certificate of your appointment and an Oath or
Affirmation of Office which may be administered by the Clerk of the Circuit
Court of the City of Roanoke, located on the third floor of the Roanoke City
Courts Facility, 315 Church Avenue, S. W.
Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor
Municipal Building, 215 Church Avenue, S. W:, prior to serving in the capacity to
which you were appointed.
Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am
,enclosing copy of the Virginia Freedom of Information Act. The Act requires
that you be provided with a copy within two weeks of your appointment and
each member is required "to read and become familiar with provisions of the
Act." .
L:\CLERK\DATA\CKEWl\oath and leaving service\Roanoke Valley Juvenile Detention Center comrnission\Sherman M, Stovall oath June 30
20l2,doc
Sherman M. Stovall
March 16, 2010
Page 2
On behalf of the Mayor and Members of City Council, I would like to express
appreciation for your willingness to serve as a City representative (Alternate
Member) to the Roanoke Valley Juvenile Detention Center Commission.
Sincerely,
~ Y'r). 'h\D~
Stephanie M. Moon, CMt:-.
City Clerk
Attachment
pc: The Honorable Joseph M. Clarke, II, Chief Judge, Juvenile and Domestic
Relations
Allen Hullette, Superintendent, Roanoke Valley Juvenile Detention Center,
498 Corner Spring Road, N. E., Roanoke, Virginia 24012
Ann H. Shawver, Director of Finance
Jane Colin, Director, Human Services
L:\CLERK\DATA\CKEWl\oath and leaving service\Roanoke Valley Juvenile Detention Cent~r comrnission\Shennan M, Stovall oath June 30
20l2.doc
COMMONWEALTH OF VIRGINIA
)
) To-wit:
)
CITY OF ROANOKE
I, Stephanie M. Moon, City Clerk, and as such City Clerk of the City of
Roanoke and keeper of the records thereof, do hereby certify that at a regular
meeting of Council which was held on the fifteenth day of March 2010,
SHERMAN M. STOVALL was appointed as a City representative (Alternate
Member) to the Roanoke Valley Juvenile Detention Center Commission for a
term ending June 30, 2012.
Given under my hand and the Seal of the City of Roanoke this second day
of March 2010.
~ rn. htd'AJ
City Clerk
L:\CLERK\DA T A \CKEWl \oath and leaving service\Roanoke Valley Juvenile Detention Center commission\Sherman M. Stovall oath June 30
2012,doc
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
STEPHANIE M. MOON, CMC @roanokeva.gov
City Clerk
JONATHAN E. CRAFT
Deputy City Clerk
CECELIA T. WEBB
Assistant Deputy City Clerk
March 16, 2010
John Moorefield, Recording Secretary
Fair Housing Board
Roanoke, Virgiria
Dear Mr. Moorefield:
This is to advise you that Diron Wirt has qualified as a member of the Fair Housing
Board, to fill the unexpired term of Adam Markwood ending March 31, 2013.
Sincerely,
~hJ. )'101l-N
Stephanie M. Moon, CMC
City Clerk
pc: ,Jonathan E. Craft, Deputy City Clerk
L:\CLERK\DATA\CKEWl\oath and leaving service\Fair Housing Board\Diron Wilt qualif.doc
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Diron C. Wirt, do solemnly affirm that I will support the Constitution of
the United States of America and the Constitution of the Commonwealth of
Virginia, and that I will faithfully and impartially discharge and perform all the
duties incumbent upon me as a member of the Fair Housing Board to fill the
unexpired term of Adam Markwood ending March 31,2012, according to the best
of my ability (So help me God).
~~
Subscribed and sworn to before me this J day'of ~L-\ 2010.
S. HAMILTON, CLERK OF THE CIRCUIT COURT
V
, CLERK
CITY OF ROANOKE
CITY COUNCIL
215 Church Avenue, S,W,
Noel C. Taylor Municipal Building, Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
Council Members
M, Rupert Cutler
Sherman p, Lea
Gwen W, Mason'
Anita 1. Price
Court G. Rosen
David B, Trinkle
DAVIDA. BOWERS
Mayor
March 15,2010
The Honorable Mayor and Members
of Roanoke City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of Council:
We jointly sponsor a request of Ron "McCorkle, Vice-Chair, Roanoke,
Neighborhood Advocates, to provide an update with regard to its role with City
neighborhoods, ,at the regular meeting of City Council to be held on Monday,
March 15,2010, at 2:00 p.m.
Sincerely,
~
;fi$O-
Sherman P. Lea
Vice-Mayor
Court G. Rosen
Council Member
SPUCGR:ctw
0(Q,
Roanoke Neighborhood Advocates
A Dialogue with City Council
Good evening members of City Council, Council appointed officers, City
Manager Morrill, and citizens of Roanoke.
The Roanoke Neighborhood Advocates...or RNA as many refer to us
as.........would like to thank you for allowing us to come before you this
evening to:
. Re-introduce you ~o the RNA;
. Provide you with a brief update of the state of the RNA;
. Update you on the emerging neighborhood watch groups
. To share with you some possibilities for the future of our city's
neighborhoods.
First I would like to reintroduce you to the Roanoke
Neighborhood Advocates - some of whom are here with me this
evening~
As you are aware, City Council adopted a Resolution in June of 2003
providing for the reconstitution of the Roanoke Neighborhood
Partnership Steering Committee as the Roanoke Neighborhood
Advocates.
The Roanoke Neighborhood Partnership Steering Committee had
been in existence since 1981 having also been created by City
Council.
The Resolution stated "that the City of Roanoke's future depends
upon the vitality of its neighborhoods, and the Council of the City of
Roanoke wishes to encourage the growth, in number and capacities,
of wide varieties of neighborhood based organizations."
Within this Resolution, City Council resolved that the RNA would do
the following:
Create, develop, implement and maintain a strategic business plan that
directs the activities of the organization toward effective advocacy on
behalf of the neighborhoods of Roanoke.
Advise Council and the city's administration concerning existing and
proposed public policies affecting the vitality of neighborhoods and
neighborhood organizations
Inform neighborhood-based organizations and the public of existing
and proposed public policies and courses of action that support
neighborhoods and neighborhood organizations;
Advise neighborhood based organizations in building their
organizational, administrative and advocacy capacities
Oversee the administration of the neighborhood grant program, such
funds granted under the neighborhood grant program to meet criteria
established by the RNA
Advise the Office of Neighborhood Services concerning neighborhoods
and neighborhood organizations, and
Assist and work in partnership with the Office of Neighborhood
Services in recruitment of volunteers, outreach and support to
neighborhoods and neighborhood organizations by serving as liaison to
neighborhood groups, regularly attending neighborhood meetings,
being involved in community projects, trainings, or other activities, and
providing written feedback and recommendations about needs, events,
and activities in neighborhoods.
And finally.. ....
oversee the preparation of an annual state of the neighborhoods report
to this council that meets the requirements of the City's Vision 2001-
2020 Comprehensive Plan - which is why we are here this evening.
The State of the RNA is one of change.
As with most citizen-based Boards and Commissions, the RNA
continues to have challenges in reaching a fuli complement of
members. But we currently are at 850/0 capacity, with 11 out of a
possible 13 members. .
Our mission is to be a conduit for the wishes, wants, needs and
desires of Roanoke's neighborhoods and neighborhood
organizations and ensure that the best interests of all Roanoke
neighborhoods are effectively presented.
We also advocate on behalf of business organizations and non profit
groups, looking for opportunities to connect the "big 3" categories of
sustainability, and helping Roanoke to achieve our gQal of becoming
a 'greener' city
Our city's neighborhood organizations are also in an ongoing
state of change.
Neighborhood organizations are dynamic entities as they are always
in a constant state of change and in varying stages of organization
and activity.
A strong neighborhood organization today can easily become a weak
organization tomorrow only to become a strong organization again in
the future as leadership and residents relocate to and from
neighborhoods.
Smaller neighborhood watch groups are being created and are
sharing resources with the larger neighborhood organizations whose
boundaries they reside. Since last speaking with you late last year,
we have increased our neighborhood watch program by two more
active groups.
We now have 36 active neighborhood organizations, 15 of which are
active neighborhood watch groups represented by the RNA. In
addition, there exists 2 neighborhood business organizations
(Grandin Village and Williamson Rd) and 4 Tenant Resident Councils
(RRHA properties)
As with most other volunteer organizations, neighborhood
organizations continue to face a lack of volunteerism and
participation in their organization's activities. We have realized the
need to contact neighbors by meeting them face to face and we
continue to increase our efforts to educate our neighbors about our
active neighborhood organizations.
We also assist neighborhood organizations to increase their capacity
by funding of neighborhood self-help capacity building programs
such as the Neighborhood Development Grant Program. The FY 2009
2010 NH Development Grant Program will shortly come to a close on
June 31, 2010. We have just completed reviewing applications
submitted by neighborhood organizations to receive funding for the
FY 2010-2011 program recommending grant funding of approximately
$65k to our various neighborhoods, $20k which will require your
'approval as part of the city's budget development process presently
taking place. On behalf of our city's neighborhoods, I hope Council
will continue to provide this funding as they have in the past for there
is a large gain achieved for the small amount of funding provided.
Another way the RNA is increasing our educational outreach and
visibility is by our new website
www.roanokeneiahborhoodavocates.ora. I hope you will find time to
visit it when your schedule allows.
The highest priority of our city's neighborhoods continues to
center around code enforcement according to comments made
by neighborhood residents in attendance at their neighborhood
organization's meetings.
As was mentioned in our last dialogue with you, neighborhood
residents continue to voice concerns of the city's lack of adherence
to our codes when they in turn are being cited to comply to these
very same codes. A recent example of this was following the recent
snowfall where the city was sending out reminders to citizens
advising them of the city's code for removing snow and ice from
'sidewalks when the city had yet to clear the ice and snow from
sidewalks adjacent to city-owned properties and bridges.
The RNA reminds the city of their need to be cognizant of their
responsibility for complying to the same codes as our citizens are
being held accountable for.
lately, with the recent changes made in the solid waste bulk pickup
schedule, there have been a large number of comments received
regarding the amount of trash sitting out on our neighborhood's
streets. We are also hearing complaints regarding the city-provided
trash cans remaining on the streets in between pick ups.
Neighborhood residents are concerned not only with the amount of
trash and debris being set out on our streets but the length of time it
is being allowed to sit there as in many instance several weeks go by
before the trash is removed. There are concerns among
neighborhood residents if repeat violators of the city's solid waste
code are being cited as their continued actions of violating these
codes indicate they are not. These complaints usually include
comments about the lack of response from the solid waste
department.
Having participated as an observer in Housing Court where Code
Enforcement cases are heard, the RNA feels the court could better
assist the city's neighborhood residents and code enforcement staff
by making stronger decisions against those who repeatedly and
continually violate the city's nuisance ordinances rather than to grant
time extensions for these violators to come into compliance, when in
some cases, these time extensions have amounted to years. In these
cases, neighborhoods and neighborhood residents are forced to
continue to reside next door and in neighborhoods where a property
owner (or owners) continue to own property in violation of city's ,
Nuisance Ordinance codes. However, the RNA also understands that
decisions rendered by the Court are beyond the purview of City
Council and/or City Administration.
The RNA understands that neighborhood residents are not fully
knowledgeable of these ordinances and the process for seeking
compliance to them, especially as these codes relate to solid waste
and outdoor storage. Thus there exists a frustration due to one's
unfamiliarity of these codes and the process of seeking compliance
to them. The RNA is pleased to see the city offer another code
enforcement work$hop on April 17th to help better educate our
residents on these issues.
In closing, Roanoke is a city of neighborhoods, and strong
neighborhoods have strong neighborhood organizations. And
these neighborhoods can become strong partners in helping to
govern our city if we allow them to do so.
Neighborhoods can off~r additional eyes and ears on our streets, and
become instrumental in helping to prevent small issues from growing
into large problems. But this can only happen if we listen to, and
communicate with, our neighborhoods, as we all know how important
communication plays into sustaining any partnership.
Neighborhoods are critically important to Roanoke's future vitality as
they have been in the past. If one looks back over the last 20 years of
our city's history, back to the beginnings of the Roanoke
Neighborhood Partnership, one quickly understands the reason
Roanoke succeeded so well as a city, especially compared to other
urban areas around the country, as our partnerships with one
another and our neighborhoods contributed to our success.
Neighborhoods in Roanoke are changing, with smaller neighborhood
watch groups emerging within and with the support of stronger
neighborhood organizations.
But more importantly, neighborhood residents continue to meet one
another, and work together for the benefit of their neighborhood,
gaining leadership skills, understanding of processes, and
perseverance to see problems resolved.
I
The 'partnership process' works - neighborhood residents partnering
with businesses, schools, non-profits, faith-based organizations, city
administrators, elected officials, and each other - making a difference
by preserving and improving the quality of living in Roanoke's
neighborhoods. When we're all connected, we are a system that
flows. The goal of the RNA is to help keep it flowing.
Roanoke's future depends upon our neighborhoods, and with the
assistance of the RNA, neighborhoods will continue to receive the
support they need to become the vibrant places for people of all '
ages, lifestyles, and income, to live, work, and play.
I thank you again for allowing us to come before you this evening,
and I am available for questions should you have any.
Thank you!
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: c1erk@roanokeva.gov
JONATHAN E. CRAFr
Deputy City Clerk
STEPHANIE M. MOON, CMC
City Clerk
CECELIA T. WEBB
Assistant Deputy City Clerk
March 16, 2010
Christopher P. Morrill
City Manager
Roanoke, Virginia
Dear Mr. Morrill:
I am attaching copy of Resolution No. 38742-031510 supporting and urging the
collective elected federal representatives of the 1-81 Corridor to join together in
obtaining federal recognition for the 1-81 Corridor Coalition, and sponsoring a
$1.7 million appropriation through the 2011 Transportation, Housing and Urban
Development Appropriation Bill.
The abovereferenced measure was adopted by the Council of the City of
Roanoke at a regular meeting held on Monday, March 15, 2010.
Sincerely,
~ hi. ~b<NJ
Stephanie M. Moon, CMC
City Clerk
Attachment
pc: Becky R. Meador, Clerk to the Roanoke County Board of Supervisors,
electronic transmittal
Krystal Coleman, Clerk'to the Board, City of Salem, electronic transmittal
Darleen Bailey, Town Clerk, Town of Vinton, electronic transmittal
William M. Hackworth, City Attorney
Ann H. Shawver, Director of Finance
Robert K. Bengtson, Director of Public Works
K:\Agenda Correspondence\March IS, 2010,doc
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 15th day of March, 2010.
No. 38742-031510.
"--
A RESOLUTION supporting and urgmg the collective elected federal
representatives of the 1-81 Corridor to join together in obtaining federal recognition for
the 1-81 Corridor Coalition, and sponsoring a $1.7 million appropriation through the 2011
Transportation, Housing and Urban Development Appropriations Bill.
WHEREAS, the Interstate 81 Corridor ("Corridor") is a national strategically
significant transportation thoroughfare through which people and goods pass by highway,
rail, and aviation;
WHEREAS, 12% of the nation's Gross Domestic Product flows through this
Corridor, thereby contributing to a multitude of economic opportunities to communities
along the Corridor, while also shielding economic downturns;
WHEREAS, the City of Roanoke has long recognized that a safe, efficient and
well-managed Interstate 81 highway corridor is vital to the Roanoke Valley's economy
and quality of life;
WHEREAS, m 2006, City Council approved a resolution endorsing and
requesting the Commonwealth Transportation Board (CTB) to continue the advancement
of corridor improvements, appropriately balancing freight rail, public transportation, and
strategic interstate widening in a manner that will maximize the utilization and efficiency
of all transportation modes along the Corridor while minimizing impacts on the
environment;
WHEREAS, addressing and improving environmental issues such as air quality,
both current and future, and addressing and improving highway safety will benefit from
inter-regional, corridor-wide and multi-state efforts;
R-I-81 COlTidor.doc
WHEREAS, the 1-81 Corridor Coalition ("Coalition") has been formed to
collectively and constructively address' our mutual concerns and take advantage of our
mutual opportunities; and
WHEREAS, the Coalition has representation and perspectives from federal, state
and local governments, as well as transportation, organizations from all six states in the
Corridor: New York, Pennsylvania, Maryland, West Virginia, Virginia, and Tennessee.
THEREFORE BE IT RESOLVED by the Council of the City of Roanoke that
City Council supports and urges the collective elected federal representatives of the 1-81
Corridor to join together in obtaining federal recognition for this effort, in addition to
sponsorship of a $1.7 million appropriation through the 2011 Transportation, Housing
and Urban Development Appropriations Bill.
" r:
"
,f_ .....- .~
ATTEST~':' ".,
, (., : "
4. (t; :~:' -~, "-
1~~h1. YY\~clvV
, CitY-Cl,erk. . ~
I,
R-I-81 CorridoLdoc
2
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, S.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: (540) 853-1138
City Web: www,roanokeva,gov
March 15,2010
Honorable David A. Bowers, Mayor
Honorable Sherman P. Lea, Vice Mayor
Honorable M. Rupert Cutler, Council Member
Honorable Gwendolyn W. Mason, Council Member
Honorable Anita J. Price, Council Member
Honorable Court G. Rosen, Council Member
Honorable David B. Trinkle, Council Member
Dear Mayor Bowers and Members of City Council:
Subject: 1-81 Corridor
Background:
The City of Roanoke has long recognized that a safe, efficient and well-
managed Interstate 81 highway corridor is vital to the Roanoke Valley's
economy and quality of life. In 2006, City Council approved a resolution
endorsing and requesting the Commonwealth Transportation Board (CTB) to
coiltinue the advancement of corridor improvements appropriately balancing
freight rail, public transportation, and strategic interstate widening in a manner
that will rnaximize the utilization and efficiency of all transportation modes
along this corridor while minimizing impacts on the environment. City Council
further urged the CTB to identify and make available the needed resources to
improve this corridor in a timely manner.
In 2008, officials from all states in which 1-81 is located (Maryland, New York,
Pennsylvania, Tennessee, Virginia, and West Virginia) collaborated to form the
1-81 Corridor Coalition to collectively and constructively address mutual
concerns and opportunities. This multi-state Coalition has representation and
perspectives from federal, state and local governments, as well as
transportation organizations from all six of these states.
Honorable Mayor and Members of City Council
March 15,2010
Page 2
Locally, the Roanoke Valley Allegheny Regional Commission (RVARC) .has been
monitoring the work of this Coalition. City staff has learned of an effort by the
1-81 Coalition seeking support of a joint sponsorship to obtain federal
recognition for the 1-81 Coalifion as well as a $1.7 million appropriation
through the 2011 Transportation, Housing and Urban Development
Appropriations Bill.
Recommendation:
City staff recommends that Council adopt a resolution urging the collective
elected federal representatives of the 1-81 Corridor to join together in obtaining
federal recognition for this effort, in addition to sponsorship ofa $1.7 million
appropriation through the 2011 Transportation, Housing and Urban
Development Appropriations Bill.
~mitted'
Christopher P. Morrill
City Manager
CPM/
Stephanie M. Moon, City Clerk
William M. Hackworth, City Attorney
Ann H. Shawver, Director of Finance
Sherm'an M. Stovall, Director of Management and Budget
Robert K. Bengtson, P.E., Director of Public Works
Mark D. Jamison,'P.E., PTOE, Transportation Division Manager
CM 10-00049
pUlttupf
Pltunk:e
OFFICE OF THE COUNTY ADMINISTRATOR
P.O~ BOX 29800, 5204 BERNARD DRIVE
ROANOKE, VIRGINIA 240 I 8.{)798
B. CLAYTON GOODMAN,HI
COUNTY ADMINISTRATOR
February 15,2010
(540l7n~1004
(540) ')6},21184
cgoodman@)l'oal1okecountyva.goy
The Honorable BobOoodlatle
U.$,Ccmgtessman
2240 RaybufIl f101.lseOffice BtliRllng
Washin.gton,; QC~Q5i5
Dear Congressman Goodlalte:
Onl!ehl:ilfqf theR,o!:l,lloke Cqllll1y13o!:l,rdofSupervisors, 1 \\IClQld,liketo thalikJor youtcontiril.1ed!';upporfof
the In.terstate81 l,J()rridor (1..:81) COil,Htion. Thetrallsponatlol1cotridor def'illed by IItterstateS,} offers-our
communities ami citizefls.oftlle.Roanoke VaUey a tnyriad of economic opportunities alldinsulates lIsfrmu the
worsf effects ofeconomib,downturris. .
PleaseJinGattacll.eda resolutionaaClpIedby the ROal1.pkeCOutl.ty BQard QfSupeniisors 011 Feptuary 9, 2Q10, in
sUPPl?rt'ofajointsponsprship'of$1.7milllonifl,fe<:leralft\l1ds th(()"gh the Tra,nspqrlation, 'Housing, andLJrban
DevelopmentAPpropriations. aillfor'thePiscal YearZO!.l.
, Again, th<lfik you JotYPurc011siderational1d leaderShip of this criticalinitiativeinsupportiT1g the requesrfor
federalt(}c(jgnition ,ant! ~tlPPOi'tofthe 1-81 Corridor C(ja'I iliob.
Sincerely,
<:..r~.~
B. ClaytPll (]QQdI11Etn, III
Gount)t Adminislrlltor
Ellc]O$Ure: Resoltltion 020910S.f:
CC: The Honor.ablel3ob McDotll1ell,G oyernOl\ColUnl0l1wealth of Vi r.gini a
Dana Martin,Mell1ber, C(}mlnonwettlth TrallspoftatibllBoard, Salem. District
RO<lnokeCounty BOllrdofSl1pervi~or.s
The HQl10rable DavidJ3owers, Mayor, City of Roanoke
The/H(nlpr~ble RaMy Foley, 1\l1a)'or, Cit)' of Salem
Thl:iHql1()rablel3radJey E, Gl'ose,Mayor, To\vnof VintO!1
aunt\! of
aannke
OHICr:. O.F THE COUNTYADMINISTRATOR
P.Q. BOX29800, 5204 BERNARD DRIVE
ROANOKE, VIRGINIA 24018.0798
February 15,2010
TEL: (540) 772-2004
(540)561-2884
cgoodman@roanokecotllltyva.gov
13, CLAYTON GOODMAN, m
COUN1YADMINISTRATOR
The Honorable Mark Warner
U .$.,Selllltor
45,9 Russel/Senate Office Bullding
Washington, DC 20510
Dear Senator WameI':
"
On,behalfofthe RoanokedCountyBoar!:iofSupeI'visQrs, I would like to thank for yourcOl'ltinuedsllpportof'
the InterstateSl COli'idor(I-81 JCoalition. Thetransportation~orriaor definedl:\y li1terstate8IofferfSour
cornmunitiesand citizens;ofthe Roanoke VaHeya,myriadofeconomic opportl1nities and insulates lIS from the
\votst.effects,.ofetonorriic., d()wnfun1s.
please find attached a resolution adopted by the Roanoke County.l3oard QfSupervisors.on FebrUl1I)' 9,2010, in
sUPPOrl6fajoiI1tsponsorshipof $1 .7 million in federal fundSthrough the rransportatkm, Housing, and tJ.rban
DeVel9pmentAppropriations Bill for the Fiscal Year 2011.
Again, thl:U1k you for yourcon~iderational)dJ~aqershipoftl'lis critii::alinitlative in. s\\pporting thereql.lcstlor
federal recognition and support of the 1-81 Corridor Coaliti()Il,
Sincerely,
C.l~~
B.c:lilytooGooclmM,lll
County, Admin istrator
Enclosure: Resoliitioh 020910-5.f.
'Cc: .the Honorl;1ble Bob MC[)9pnell, Govcmor, Commonwealth ()f'Virginia
Dana Martin, Member, Commonwealth Transportation Board, Salem District
Roanoke County Board of Supervisors
rhe'HonoI'able David Bowers,Mayor,GityofRoanoke
TheH()l1ol'ableRand)" Fqley, Mayor, City of Salem
TheHonorabieBradleyE. Orose, Mayor, Town of Vinton
(fl:rtunf\1 ltf~nltkt
OFElCEOFTHECQUNT'YADMINIST'RATOR
P.Q. nox 29800,5.204BER,NARDDRlVE
ROANOKE. VU{GINIA24QI$":l,}'l98
I:~I:.: ," (5~iQ!77.2-20Q4
FAX: (5401561-2884
ti$ciilol1'lan@ro3J1u!(ecUUiltyVil;gciv
B. CLAY'TONGQqOMAN,}II
CPUNTYAI)lvttNISTRATOR
February 15,2010
The BOl1(wableJim ,Webb
u.s. Senator
248 Rtissell Senate Qffi~e Building
Wasningtim.,.Qc'ZOSJ'O
Dear Sel1aforWebb:
On behalfprthe Roano!<eCpunl)i Bo~dQfSI1~rvi$()ts. lwotilal.u~~w ibank fOT)'(jurcontirtued SUpPottOf
the Interst~~81 C(j1'l'iclor(I'f~lJ Cpatitiqp, The lrat:!$}J(jrtadohcQl'!'idor dtillneclby 111~ers!flt~Srqerersour
communiclesand citizens of the Roanoke Valley a myriad of economicopportunities..and insrilatesusfrom the
worst effects of ecol1omicdowntums..
Pleas~find attaClled a resolUtjonacli:>ptecl,py the Roapok~CotintyI3'Qardi:>fStlJ.1(;)i'yisors ollFeprtlary9,:2010, in
support..()fajolltt'sponsorship '()f$I.'1milli{jhih, Ieael'al'fu1'lds 't1ltOllgh thel'ransportation.,HQl.lSing,and .,t.l.l'ban
Development ApPl'opriations.BillfortheF'iscalYear2011.
Agllin, than !<. YQu fOfYPl.lrcortSi(ieratiQl1and1MdershipofthIs critical' initiatiye iii $upp()rlingJherequestf()1~
fedetalJ'ec()g1'liti()nand~upp()tt()f ~hel~81 CorridQl' Coalition,
Sincerely,
C:l~,~
a. Clayton Goodman, III
CoUtit)'",L\dmb:tistraror
Enclosure:,R.esolution ,0209'l.O-5;f.
Cc: ThI:~FI()l1orableBQb McDofiliell, Govemor,COnirnollWealthofVil'gioia
DIlfl8 Jvtanit1, Meulqer,Coltll'llpnWealth Transportatiol1 Bp<ll'd, ,Saleml)iwi(';t
RpIDlQKe"Collnty Board',of$uPervisprs
The HOTlOlf\bleDavid J3ower~,Mayor.Cit)' of Roanoke
The HbnombleRandyFoley, Mayor, City of Salem
The HonorableBl'M.leyE.Grose., M~yor, ToWn pfVhitO/1
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, FEBRUARY 9,2010
RESOLUTION 020910-5.1 REQUESTING FEDERAL RECOGNITION
AND FINANCIAL SUPPORT FOR THE INTERSTATE 81 CORRIDOR
COALITION
WHEREAS, the Interstate 81 Corridor is a national strategically significant
transportation thoroughfare through which people and material goods pass by highway,
rail and aviation; and
WHEREAS, the nature of the thoroughfare offers many collective opportunities
but also presents many challenges and issues; and
WHEREAS, 12% of the nation's Gross Domestic Product flows through this
Corridor thereby contributing to a multitude of economic opportunities to communities
along the Corridor while also shielding economic downturns; and
WHEREAS, the 1-81 Corridor Coalition has been formed to collectively and
constructively address our mutual concerns and take advantage of our mutual
opportunities; and
WHEREAS, the Coalition has representation and perspectives from federal, state
and local governments, as well as transportation organizations from all six states in the
Corridor: New York, Pennsylvania, Maryland, West Virginia, Virginia and Tennessee.
NOW, THEREFORE, BE IT RESOLVED, that the Roanoke County Board of
Supervisors hereby urges the collective elected federal representatives of the 1-81
Corridor to join together in obtaining federal recognition for this effort, in addition to
sponsorship of a $1.7 million appropriation through the 2011 Transportation, Housing
and Urban Development Appropriations Bill.
Page 1 of 2
On motion of Supervisor Altizer to adopt the resolution; and carried by the
following recorded vote:
AYES:
Supervisors Moore, Altizer, Flora, Elswick, Church
NAYS:
None
A COpy TESTE:
~~~JS{
Clerk to the oard of Supervisors
cc: B. Clayton Goodman III, County Administrator
Page 20f2
ut;5
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 15th day of March, 2010.
,-No. 38143~0315]:0.
A RESOLUTION authorizing acceptance of the Virginia Department of Health grant to the
City of Roanoke, by the Virginia Department of Health, and authorizing execution of any required
documentation on behalf of the City.
BE IT RESOLVED by the Council of the City of Roanoke as follows:
1. The City Manager is hereby authorized, on behalf of the City to accept from the
Virginia Department of Health, a grant in the amount of$9,980, with no matching funds required,
from the City, so that the Roanoke Fire-EMS Department can purchase the Sparky's Hazard House
to be used to teach seniors and children the importance of fire and life safety, such grant being more
particularly described in the letter of the City Manager to Council dated March 15, 2010.
2. The City Manager is hereby authorized to execute and file, on behalf ofthe City, any
documents setting forth the conditions of the grant in a form approved by the City Attorney.
3. The City Manager is further directed to furnish such additional information as may be
required by the Virginia Department of Health in connection with the acceptance of the foregoing
grant.
ATTEST:.
., I: "
..~M,~
\'~/, City Clerk.
~~
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 15th day of March, 2010.
No. 38744-031510.
AN ORDINANCE appropriating funding from the Commonwealth of Virginia
Department of Health for the purchase of fire safety educational materials, amending and
reordaining certain sections'of the 2009-2010 Grant Fund Appropriations, and dispensing
with the second reading by title of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that. the following
sections of the 2009-2010 Grant Fund Appropriations be, and -the same are hereby,
amended and reordained to read and provide as follows:
Appropriations
Publications and Subscriptions 35-520-3348-2040
Revenues
Fire Safety Educational Materials FY10 35-520-3348-3348
$ 9,980
9,980
Pursuant to the provisions of Section 12 of the City Charter, the second reading
of this ordinance by title is hereby dispensed with.
ATTEST: r ,
~.fr\.h\~
~, City Clerk. '\
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, S.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: (540) 853-1138
City Web: www.roanokeva,gov
March 15, 2010
Honorable David A. Bowers, Mayor
Honorable Sherman P. Lea, Vice Mayor
Honorable M. Rupert Cutler, Council Member
Honorable Gwendolyn W. Mason, Council Member
Honorable Anita J. Price, Council Member
Honorable Court G. Rosen, Council Member
Honorable David B. Trinkle, Council Member
Dear Mayor Bowers and Members of City Council:
Subject:
Virginia Department of Health
Grant Acceptance
Background:
In 2009, the Virginia Department of Health made a grant available to local
agencies to promote the prevention of unintentional injuries. This grant was
applied for by Roanoke Fire-EMS to fund a fire and life safety initiative targeting
the senior citizen population. Senior citizens, along with children under the age
of 5, are most likely to die in a house fire. Roanoke Fire-EMS proposed a
project that would use the Sparky's Hazard House to teach seniors about the
importance of fire and life safety in the home. This table top teaching tool is a
house that shows hidden and obvious fire and safety problems in a two-story
home. This public education tool can also be used to teach children fire and
life safety. It also has an Emergency Management module to teach our
community how they could stay safe during a natural disaster, such as a
tornado. The Virginia Department of Health has awarded Roanoke Fire"EMS
funding totaling $9,980 to purchase the Sparky's Hazard House. This grant
does not require matching funds.
Considerations:
City Council action is needed to formally accept and appropriate these funds,
and establish revenue estimates in account 35-520-3348-3348 and expense
estimates in account 35-520-3348-2040. City Council action is also needed to
allow the City Manager to sign any grant contracts as deemed necessary.
Honorable Mayor and Members of City Council
March 15, 2010
Page 2
Recommended Action:
Accept the grant as described above and adopt the accompanying resolution
authorizing the City Manager to execute any required grant agreements or.
documents, such to be approved as to form by the City Attorney.
Adopt the accompanying budget ordinance to establish a revenue estimate for
funding of $9,980 in account 35-520-3348-3348 and establish an expenditure
account totaling $9,980 in account 35-520-3348-2040.
Respe(ff l) sub, itted,
;/ '// /
Christopher P. M
City Manager
CM:TB
c: Stephanie M. Moon, City Clerk
William M. Hackworth, City Attorney
Ann H. Shawver, Director of Finance
James Grigsby, Assistant City Manager for Operations
Sherman M. Stovall, Director of Management and Budget
David Hoback, Fire-EMS Chief
CM10-00050
", (, : 't'
o ,~ .
~~
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 15th day of March, 2010.
No. 38745-031510.
AN ORDINANCE to appropriate additional funding from the Federal government's
American Reinvestment and Recovery Act (ARRA) through the Commonwealth of Virginia
for the Workforce Investment Act (WIA), amending and reordaining certain sections of the
2009-2010 Grant Fund Appropriations, and dispensing with the second reading by title of
this orpinance.
BE IT ORDAINED by the Council of the City'of Roanoke that the following
. sections of the 2009-2010 Grant Fund Appropriations be, and the same are hereby,
amended and reordained to read and provide as follows:
Appropriations
ARRA WIA FY09 Administrative - Contract Svcs
ARRA WIA FY09 Dislocated - Contract Svcs
Revenues
ARRA WIA Grant FY09
35-R09-0943-8057
35-R09-0945-8057
17,883
160,944
35-R09-0943-2914
178,827
Pursuant to the provisions of Section 12 of the City Charter, the second reading
of this ordinance by title is hereby dispensed with.
ATTEST: ..
~.h,.YY\()~
i~: CIty Clerk. ~
-:
, .' t' ~
" ^
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, S.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: (540) 853-1138
City Web: www.roanokeva.gov
March 15, 2010
Honorable David A. Bowers, Mayor
Honorable Sherman P. Lea, Vice Mayor
Honorable M. Rupert Cutler, Council Member
Honorable Gwendolyn W. Mason, Council Member
Honorable AnitaJ. Price, Council Member
Honorable Court G. Rosen, Council Member
Honorable David B. Trinkle, Council Member
Dear Mayor Bowers and Members of City Council:
Subject: Funding for Western Virginia
Workforce Development Board
Work-Force Investment Act (WIA)
Programs
Background:
The City of Roanoke is the grant recipient for Workforce Investment Act (WIA)
funding, thus, City Council must appropriate the funding for all grants and
other monies received in order for the Western Virginia Workforce Development
Board to administer WIA programs. The Western Virginia Workforce
Development Board administers the federally funded WIA for Area 3, which
encompasses the counties of Alleghany, Botetourt, Craig, Franklin and Roanoke,
and the cities of Covington, Roanoke, and Salem.
WIA funding is for four primary client populations:
· Dislocated workers who have been laid off from employment through no
fault of their own;
· Economically disadvantaged individuals as determined by household
income guidelines defined by the U.S. Department of Labor;
· Youth who are economically disadvantaged, or who have other barriers to
becoming successfully employed adults; and
· Businesses in need of employment and job training services.
Honorable Mayor and Members of City Council
March 15,2010
Page 2
The Western Virginia Workforce Development Board has received Notice of
Obligation (NOO) from the Virginia Community College System (VCCS),
allocating $178,827 for the American Recovery Reinvestment Act Dislocated
Worker Program which serves workers laid off from employment through no
fault of their own for Program Year 2009 (February 17, 2009, toJune 30, 2011).
Ten percent of the aforementioned amount is to be allocated to the
administrative function of the Western Virginia Workforce Development Board.
Considerations:
. Program Operations - Existing activities will continue and planned
programs will be implemented.
. Funding - Funds are available from the Grantor agency and other sources
as indicated, at no additional cost to the City.
Recommendations:
Accept the Western Virginia Workforce Development Board Workforce
Investment Act American Recovery Reinvestment Act Dislocated Worker
Program funding of $178,827 for Program Year 2009 and appropriate the
funding, in Contract Services 3 5-R09-0945-805 7 of $160,944 and in Contract
Services 35-R09-0943-8057 of $17,883 established in the Grant Fund by the
Director of Finance. Establish corresponding revenue estimates in the Grant
Fund as well.
Z?1P~
Christopher P. Morrill
City Manager
c: Stephanie M. Moon, City Clerk
William M. Hackworth, City Attorney
Ann H. Shawver, Director of Finance
R. Brian Townsend, Assistant City Manager for Community Development
Sherman M. Stovall, Director of Management and Budget
Jane R. Conlin, Director of Human Services
CM 10-00045
Ui6
I"
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 15th day of March, 2010.
No. 38746-031510.
A RESOLUTION authorizing acceptance of the V -STOP Grant made to the City o fRo anoke
by the Virginia Department of Criminal Justice Services (DCJS), and authorizing execution of any
required documentation on behalf oftpe City.
BE IT RESOLVED by the Council of the City of Roanoke as follows:
1. The City Manager is hereby authorized on behalf of the City to accept from the
Virginia Department of Criminal Justice Services (DCJS), the V-STOP Grant in the amount of
$30,948, with a local match from the City of$10,316, to employ the Police Department's full-time
non-sworn Domestic Violence Specialist. The grant is more particularly described in the letter of the
City Manager to Council dated March 15, 2010.
2. The City Manager is hereby authorized to execute and file, on behalf ofthe City, any
documents setting forth the conditions ofthe grant in a form approved by the City Attorney.
3. The City Manager" is further directed to furnish such additional information as may be
required in connection with the acceptance of the foregoing grant.
ATTEST:
< V L _rr -' ' \-v'\
~Qr'I.YYl()~
\~'~ City Clerk. ' \..-
~
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 15th day of March, 2010.
No. 38747-031510.
AN ORDINANCE to appropriate funding from the Commonwealth of Virginia for
the Police Department Domestic Violence Program Grant (VSTOP), amending and
, reordaining certain sections of the 2009-2010 Grant Fund Appropriations, and dispensing
with the second reading by title of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that the following
sections of the 2009-2010 Grant Fund Appropriations be, and the same are hereby,
amended and reordained to read and provide as follows:
Appropriations,
Regular Employee Salary
ICMA Retirement
FICA
Medica/Insurance
Dental Insurance
Life Insurance
Disability Insurance
Revenues
VSTOP Grant CY201 0 - State
VSTOP Grant CY201 0 - Local
35-640-3318-1002
35-640-3318-1115
35-640-3318-1120
35-640-3318-1125
35.,640-3318-1126
35-640-3318-1130
35-640-3318-1131
$ 28,343
5,231
.2,565
4,560
280
275
10
35-640-3318-3318
35-640-3318-3319
30,948
10,316
Pursuant to the provisions of Section 12 of the City Charter, the second reading
of this ordinance by title is hereby dispensed with.
ATTEST: - '.
, -
,~ M.h1~
:.' '.. - , City Clerk. \
__.'; I U'>: j" i:;J.r! ,'.i:-;
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, S.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: (540) 853-1138
City Web: www,roanokeva,gov
March 15, 2010
Honorable David A. Bowers, Mayor
Honorable Sherman P. Lea, Vice Mayor
Honorable M. Rupert Cutler, Council Member
Honorable Gwendolyn W. Mason, Council Member
Honorable Anitaj. Price, Council Member
Honorable Court G. Rosen, Council Member
Honorable David B. Trinkle, Council Member
Dear Mayor Bowers and Members of City Council:
Subject: Police Department Domestic
Violence Program Grant
Background:
The Virginia Department of Criminal justice Services (DCjS) provides grant
funding for programs and activities which increase the apprehension,
prosecution and adjudication of persons committing violent crimes against
women. The program, "Virginia Services, Training, Officers, Prosecution
Violence Against Women" (V-STOP), has funded the establishment of a Domestic
Violence Unit within the Police Department since 1999.
The Domestic Violence Unit collects and interprets relevant domestic violence
offense data which allows proactive case intervention and cultivation of the
cooperative working relationships with clients and service/adjudication
agencies. The program produces more equitable victim-offender criminal
justice dispositions related to domestic violence offenses.
On January 6,2010, DCJS awarded the Police Department $30,948 to employ its
full-time, non-sworn Domestic Violence Specialist, thereby allowing continuance
of the Domestic Violence Unit in calendar year 2010. The required City cash
match is $10,316.
Honorable Mayor and Members of City Council
March 15,2010
Page 2
Recommended Action:
Accept the V-STOP grant described above and authorize the City Manager to
execute the grant agreement and any related documents, in such form as is
approved by the City Attorney.
Adopt the accompanying budget ordinance to establish revenue estimates for
State grant funds of $30,948 and local cash funding of $10,316, to transfer
funding in (the amount of $10,316 from 35-300-9700-5415 to provide the local
match funding, and to appropriate total funding of $41,264 in accounts to be
established in the Grant Fund as follows by the Director of Finance:
Appropriation:
DescriPtion
Account
Amount
Regular Employee Salaries
Retirement
FICA
Medical Insurance
Dental Insurance
kife Insurance
Disability Insurance
1002
111 5
1120
1125
1126
1130
11 31
$ 28,343
5,231
2,565
4,560
280
275
10
TOTAL
$41.264
ubmitted,
ristopher P. Morrill
City Manager
CPM:tlh
c: Stephanie M. Moon, City Clerk
William M. Hackworth, City Attorney
Ann H. Shawver, Director of Finance
R. Brian Townsend, Assistant City f\i1aHag~f'fb!r. CoitHnunity Development
Sherman M. Stovall, Director of Management and Budget
A. L. Gaskins, Chief of Police
CM10-00038
{JJL
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 15th day of Marc~, 2010.
No. 38748-031510.
A RESOLUTION authorizing the acceptance of additional funding of an Employee Advancement for
Temporary Assistance to Needy Families (T ANF) Participants grant from the Virginia Department of Social
Services (VDSS) for the purpose of maintaining and improving existing services to eligible T ANF recipients;
authorizing the City of Roanoke to serve as the primary fiscal agent for the distribution of such funds to the
provider agencies for services provided to the local DSS agencies; and authorizing execution of any and all
necessary documents to comply with the terms and conditions of the grant.
BE IT RESOLVED by the Council of the City of Roanoke that:
1. The Employee Advancement for Temporary Assistance to Needy Families (TANF) Participants
grant from the Virginia Department of Social Services, for the purpose of maintaining and improving existing
services to eligible TANF recipients, in the additional amount of$78,166, to extend the current program from
June 30,2010, until September 30, 2010, as set forth in the City Manager's letter to Council dated March 15,
2010, is hereby ACCEPTED.
2. The City of Roanoke shall be authorized to be the primary fiscal agent for this grant and shall be
responsible for distributing the grant proceeds to the provider agencies for services provided to the local DSS
agencIes.
3. . The City Manager is hereby authorized to execute any and all requisite documents pertaining to
the City's acceptance of these funds, and to furnish such additional information as may be required in connection
wjth the City's acceptance of these additional grant funds. All such documents shall be approved as to form by
the City Attorney.
,-
AtTEST:
. ~rn. n-.o~
.- "CIty Clerk. - /
~~
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 15th day of March, 2010.
No. 38749-031510.
AN ORDINANCE to appropriate additional funding from the Commonwealth of
Virginia for the Southwest Virginia Regional Employment Coalition Grant, amending and
reordaining certain sections of the 2009-2010 Grant Fund Appropriations, and
dispensing with the second reading by title of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that the following
sections of the 2009-2010 Grant Fund Appropriations be, and the same are hereby,
amended and reordained to read and provide as follows:
Appropriations
Fees for Professional Services 35-630-8861-2010
Revenues
SWV A Regional Employment Coalition FYi 0 35-630-8861-8861
$78,166
78,166
Pursuant to the provisions of Section 12 of the City Charter, the second reading
of this ordinance by title is hereby dispensed with.
A TTEST::- 0 -.
/'. -_.:---
.~.h1.n-ro.J
City Clerk.
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, S.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: (540) 853-1138
City Web: www,roanokeva,gov
March 15, 2010
Honorable David A. Bowers, Mayor
Honorable Sherman P. Lea, Vice Mayor
Honorable M. Rupert Cutler, Council Member
Honorable Gwendolyn W. Mason, Council Member
Honorable AnitaJ, Price, Council Member
Honorable Court G. Rosen, Council Member
Honorable David B. Trinkle, Council Member
Dear Mayor Bowers and Members of City Council:
Subject:
Southwest Virginia
Regional Employment
Coalition
Background:
The City of Roanoke Department of Social Services, in collaboration with
the local departments of social services in Roanoke County, Franklin
County, Craig County and Botetourt County, along with Total Action
Against Poverty, Blue Ridge Behavioral Healthcare, and Goodwill
Industries of the Valleys, have been awarded additional funding for the
Employment Advancement for Temporary Assistance to Needy Families
(TANF) Participants grant from the Virginia Department of Social Services
(VDSS) in the amount of $78,166. The agencies named have formed the
Southw~st Virginia Regional Employment Coalition. The grant is to assist
citizens of our localities who are receiving Temporary Assistance to
Needy Families (TANF) benefits to obtain employment or, where
appropriate, an alternative disability income.
In September 2009, City Council approved funding for the Employment
Advancement for Temporary Assistance to Needy Families (TAN F)
Participants grant in the amount of $256,934 for use from October 1,
2009, to June 30, 2010. This additional $ 78,166 has been made
available in order to extend the current program until September 30,
2010.
Honorable Mayor and Members of City Council
March 15, 2010
Page 2
The City of Roanoke is to be the primary fiscal agent for this grant, and is
to be responsible for distributing the grant proceeds to the provider
agencies for services provided to the local VDSS agencies.
Recommended Action:
Accept the grant and authorize the City Manager to execute all
appropriate documents related to acceptance of the additional funding.
All documents shall be upon form approved by the City Attorney.
Adopt the accompanying budget ordinance to increase the revenue
estimate account #35-630-8861-8861 by the amount of $ 78,166 and to
appropriate in account #35-630-8861-2010 in the same amount.
'-
Respectfully submitted,
~~ fJ. 7J&wft
Christopher P. Morrill
City Manager
CPM:tem
c: Stephanie M. Moon, City Clerk
William M. Hackworth, City Attorney
Ann H. Shawver, Director of Finance
R. Brian Townsend, Asst. City Manager for Community Development
Sherman M. Stovall, Director of Management and Budget
Jane R. Conlin, Director of Human Services
eM 1 0-00040
p-:(,
'IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 15th day of March, 2010.:
No. 38750-031510.
A RESOLUTION authorizing the acceptance of additional Virginia Department of
Transportation (VDOT) Enhancement Grant funding and federal Open Container Grant funding for
the Roanoke River Greenway and Tinker Creek Pedestrian Bridge Project; authorizing the City
Manager to execute a Revised Appendix A to the City's Roanoke River Greenway Project
Agreement with VDOT; and authorizing the City Manager to provide any additional information,
execute any necessary additional documents, and to take any necessary actions to obtain, accept,
receive, implement, use, and administer the above mentioned additional Grant funds.
BE IT RESOLVED by the Council of the City of Roanoke that:
1. The City of Roanoke hereby accepts the additional VDOT Enhancement Grant
funding in the amount of $250,000, which requires a local match in the amount of $62,500, for the
Roanoke River Greenway and Tinker Creek Pedestrian Bridge Project, all as more particularly set
forth in the City Manager's letter dated March 15,2010, to this Council.
2. The City of Roanoke hereby accepts the additional federal Open Container Grant
funds from VDOT in the amount of$I,300,000, which requires no local match, for the Roanoke
River Greenway and Tinker Creek Pedestrian Bridge Project, all as more particularly set forth in the
City Manager's ietter dated March 15, 2010 , to this Council.
3. The City Manager is hereby authorized to execute a Revised Appendix A to the City's
Roanoke River Greenway Project Agreement with the VDOT, in a fonn substantially similar to the
R-VDOT Tinker Cre,ek funds,doc
1
one attached to the City Manager's letter referred to above, and any other documents necessary to
accept the above mentioned additional grant funds, such documents to be approved as to form by the
City Attorney.
4. The City Manager is further authorized to provide any additional information, to
execute any necessary additional documents, and to take any necessary actions in order to obtain,
accept, receive, implement, use, and administer the additional VDOT Grant funds mentioned above,
any such additional documents to be approved as to form by the City Attorney.
ATTEST:
~~M.~~
City Clerk.
\',
R-VDOT Tinker Creek funds,doc
2
9~
The 15th day of March, 2010.
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
No. 38751-031510.
AN ORDINANCE to appropriate funding from the Virginia Department of
Transportation and to transfer funding from the Comprehensive Greenway Trail project and
the Dumas Center T-21 Grant to the Roanoke River GreenwaylTinker Creek Bridge
project, amending and reordaining certain sections of the 2009-2010 Capital Projects
Fund Appropriations and dispensing with the second reading by title of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that the following
sections of the 2009-2010 Capital Projects Fund Appropriations be, and the same are
hereby, amended and reordained to read and provide as follows:
,,' Appropriations
Appropriated from State Grant Funds
Appropriated from General Revenue
Appropriated from State Grant Funds
. Appropriated from General Revenue
Revenues
Dumas Center TEA21 Grant
Roanoke RiverlTinker Creek Bridge
TEA21 Grant
Federal Transportation Enhancement
Grant - Roanoke RiverlTinker Creek
VDOT Open Container Funds -
Roanoke RiverlTinker Creek Bridge
08-530-9825-9007
08-620-9200-9003
08-620-9200-9007
08-620-9753-9003
08-530-9825-9806
08-620-9200-9201
08-620-9200-9202
08-620-9200-9203
$ ( , 190,000)
130,200
1,550,000
( 130,200)
( 190,000)'
190,000
60,000
1,300,000
Pursuant to the provisions of Section 12 of the City Charter, the second reading
of this ordinance by title is hereby dispensed with.
ATTEST:
City Clerk.
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, S.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: (540) 853-1138
City Web: www.roanokeva,gov
March 15,2010
Honorable David A. Bowers, Mayor
Honorable Shennan P. Lea, Vice Mayor
Honorable M. Rupert Cutler, Council Member
Honorable Gwendolyn W. Mason, Council Member
Honorable AnitaJ. Price, Council Member
Honorable Court G. Rosen, Council Member
Honorable David B. Trinkle, Council Member
Dear Mayor Bowers and Members of City Council:
Subject: Additional VDOT Funding for the
Roanoke River Greenway-Tinker
Creek Pedestrian Bridge Project
Background:
Federal Transportation Enhancement funds in the amount of $250,000 were
allocated to the Historic Hotel Dumas project. The Hotel Dumas project was
undertaken by Total Action Against Poverty (TAP) with the City serving as the
fiscal agent. The Virginia Department of Transportation (VDOT) advised TAP by
letter dated December 2, 2008 (letter attached), that the Hotel Dumas Project
was ineligible to receive reimbursement from the grant funds because work on
the project was initiated without prior authorization and without public
advertisement for bids. The VDOT staff has recommended, and the
Cornmonwealth Transportation Board has concurred, that the unused grant
funds be transferred to another active enhancement project in the City of
Roanoke. The $250,000 Enhancement Grant funding requires local matching
funds in the amount of $62,500. City Council approval is needed to accept this
additional Grant funding, authorize an Amendment to the Roanoke River
Greenway Project Agreement with VDOT (a copy of a Revised Appendix A
showing these additional funds is attached to this letter), and appropriate the
subject funds to the appropriate account. Local matching funds are available in
the Comprehensive Greenway Trail account (08-620-9753).
Honorable Mayor and Members of City Council
March 15, 2010
Pag e 2
In addition, the Roanoke River Greenway/Tinker Creek Pedestrian Bridge Project
has been recently awarded $1,300,000 of federal Open Container funds by
VDOT. These funds do not require a local match. City Council approval is
needed to accept the additional Open Container grant funds and authorize an
Amendment to the Roanoke River Greenway Project Agreement with VDOT
(Revised Appendix A referred to above also reflects these additional grant
funds), and appropriate the subject funds to the appropriate account.
In summary, the Roanoke River/Tinker Creek Greenway Pedestrian Bridge
project has received a total of $1,094,000 in Enhancement Grants, requiring a
local match in the amount of $273,500; federal ARRA funds in the amount of
$1,400,000; and federal Open Container funds in the amount of $1,300,000;
and City funds in the amount of $67,700 for a total project allocation of
$4,135,200.
Recommendation:
Accept the additional $250,000 Enhancement Grant Funding from VDOT, which
requires a local match in the amount of $62,500, as mentioned above and
appropriate such funds as set forth below.
Accept the additional $1,300,000 of federal Open Container grant funds from
VDOT as mentioned above and appropriate such funds as set forth below.
Authorize the City Manager to execute a Revised Appendix A to the Roanoke
River Greenway Project Agreement with VDOT in a form substantially similar to
the one attached to this letter, and approved as to form by the City Attorney.
Authorize the City Manager to provide any additional information, execute any
necessary documents, and to take any necessary actions to obtain, accept,
receive, implement, use, and administer the above funding.
Appropriate $60,000 in Enhancement Grant Funding originally awarded to the
Historic Dumas Hotel to the Roanoke River/Tinker Creek Pedestrian Bridge
Project (account 08-620-9200) and establish a revenue estimate in the same
amount. (VDOT award letter is attached).
Transfer funds in the amount of $190,000 from Dumas Center T-21 Grant NC
(account 08-530-9825) to the Roanoke River/Tinker Creek Bridge project
(account 08-620-9200).
Appropriate $1,300,000 in VDOT Open Container funds, to Roanoke
River/Tinker Creek Bridge (account 08-620-9200) and establish a revenue
estimate in the same amount.
Honorable Mayor and Members of City Council
March 15, 2010
Page 3
Transfer $62,500 from Comprehensive Greenway Trail (08-620-9753) to
Roanoke River/Tinker Creek Bridge project (account 08-620-9200) for local
match funds to the $250,000 originally awarded to Historic Dumas Hotel
project.
Transfer $67,700 from Comprehensive Greenway Trail (08-620-9753) to
Roanoke River/Tinker Creek Bridge project (account 08-620-9200) for local fund
contribution to the project. '
Christopher P. Morrill
City Manager
Attachments
CPM/PCS/lmb
c: Stephanie M. Moon, City Clerk
William M. Hackworth, City Attorney
Ann H. Shawver, Director of Finance
James Grigsby, Assistant City Manager for Operations
R. Brian Townsend, Asst. City Manager for Comm'unity Development
Robert K. Bengtson, Director of Pubic Works
Philip C. Schirmer, City Engineer
Steven C. Buschor, Director of Parks and Recreation
Sherman M. Stovall, Director of Management and Budget
Mark D. Jamison, Manager of Transportation Division
CM 10-00046
Project Number: EN03-128-129, PEI01, CSOl (UPCs 72180 & 93201) Locality: City of Roanoke
Project Name: Roanoke River Greenway
Project Narrative
Scope: Design and construction oftwo segments of the Roanoke River Greenway in the City of Roanoke: from Wasena Park
to Ghent Pat'k, and a bridge connection to the Tinker Creek Greenway.
Locality Project Manager Contact Info: Donnie Underwood, City of Roanoke Parks Planner, 210 Reserve Ave, SW, Roanoke,
V A 24106, (540) 853- J 166
Department Project Coordinator Contact Info: Anthony Ford, P.E., VDOT Salem District Enhancement Coordinator, 73 J
Harrison A venue. Salem, V A 24153, (540) 378-5040
Project Costs and Reimbursement
I'll asc Estlmllted Project Estinl.'ltcd Eligible Esti IIUlted Eligible VDOT Estimated Reimbursement to
Costs (All Phases) 1)l"Oj I~d Costs J'roject Expenses Locntity
l'rcliminalY Engineering $472,300 , ' '> ,.... ,.',.'.., >, ' .'::
Rlght-ot:Way & Utilities $240,000 , ,. '..'..' """"..,.,,,. ,. .:::. ",:
: :.',...,
Construction $3,422,900 . :, , ','>".". :' 0:7"
.." .,.,'.",,'
Total Estinmted Cost $4,135,200 $4,067.500 $15,000 $3,779,000
Appendix A
TOlal Maximum Reimbursement b)' Locality to VDOT N/A
Totnl Maximum Reimburscmcnt by VDOT to Locality $3,794,000
(may be reduced by eligible VDOT project expenses)
Project Financing
A B C D E F
Federal Transportltion FedernJ ARRA Federal Open Local Funds Aggregate Allocations
EnluUlcement (80%) LoC<l1 Match (20%) Enhancement Conllliner Funds (100%)
Funds (100"10) (100"10) (A+B+C+D) + E
r
$1,094,000 $273,500 $1,400,000 S 1,300,000 $67,700 $4,135,200
Program and Project Specific Funding Requirements
This agreement amendment transfers $250,000 in Transportation Enhancement funding from the City of Roanoke's cancelled Hotel
Dumas Project (UPC 70300) to the City of Roanoke's Roanoke River Greenway project (UPC 72180).
This project will be administered in accordance with the "Enhancement Program Procedure Manual" and the "Guide for Local
Administration of Virginia Department of Transportation Projects".
Any expenses above the combined federal (80%) and local (minimum 20% match) will be at 100% project sponsor cost.
100% of eligible VDOT project expenses will be recovered as tollows:
· 20% will be deducted from reimbursement requests.
· 80% will be deducted from the Federal Enhancement allocation amount.
Any additional ineligible items identified throughout project development will not be reimbursable,
For Transportation Enhancement projects, the LOCALITY shall maintain the Project, or have it maintained, in a manner satisfactory
to the Department or its authorized representatives, and make ample provision each year for such maintenance unless otherwise
agreed to by the DEPARTMENT.
SERP is not required tor Enhancement projects.
February 2010
Appendix A
VDOT will assist with the Environmental Document preparation at the rcquest of the project sponsor. Any state/federal water quality
permits remain the responsibility ofthe pr~;ect sponsor.
This project is funded in whole or in part with ARRA (stimulus funds), Compliance with the reporting requirements of ARRA
sections 902 and 1515 (a) in the manner prescribed by the Department is mandatoI)'. The Locality also agrees to include the special
contract provision, provided by VDOT, in any contract agreement for ARRA projects.
ARRA (stimulus funds) will be reimbursed to the project sponsor for construction costs only unless otherwise indicated and
approved by VDOT's Local Assistance Division in advance. ARRA funds will be tracked under UPC 93201.
The project costs eligible for ARRA funds will be reimbursed at 100% less any eligible VDOT project expenses.
In accordance with eTB policy, the project must be completed and the $1,094,000 Enhancement allocation expended by
May 16,2011 or the project may be subject to de-allocation. The completion deadline has been extended to accommodate 2006 and
2008 funding.
This attachment is ccrtitied and made an official attachment to this document by the parties of this agreement
Authorized Locality Official
date
VDOT Enhancement Program Manager
date
February 2010
~
COMMONWEALTH of VIRGINIA
DAVID S. EKERN, P.E.
COMMISSIONER
DEPARTMENTO~TRANSPORTAnoN
14D1 EAST BROAD STREET
R1C1fIolOND. VIRGINIA 2321 902000
December 2, 2008
Mr. Ted Edlicb, President
Total Action on Poverty
P.O. Box 2868
Roanoke, VA 24001
Subject:
Transmittal of Federal IDghway Administration's Response to Appeal
City of Roanoke, H"moric Hotel DI.m18S Enhancement Project
ProjectEN03-l28-102, CSOl (upc 70300)
Dear Mr. Edlich.
Please find attached. the Federal Highway Administration's (FHW A) response to the Department's
81281081etter requesting approval for the fedeca1 cons1ruction authorization and reimbwsement of costs
for work completed On the Historic Hotel Dumas project. FHW A has confirmed that the work completed
on tbe Hotel Dumas project is ineligtble for reimbun;ement with federal TransportatiOn Enhancement
funding because tbe work was initiated without prior authorization. and without. public advertisement for
bids. In addition, FHW A has rej~ VDOT"s appeal under 23 CPR 1.9, and confirmed that the
Procurement used on this project does not meet the requirements of the "Common Rule".
While not the decision you desired, we hope you recognize the,importancc of consistency in
administering federal programs and that our Enhancement Coordinators are a'Vailable 88 a resouroe to
provide guidance and answer questions to avoid situations like this in the future.
Sincerely,
4aA.~
Reta R. Busher
ChiefFinanoiat Officer
Attachment
co: Mr. Mark Jamison, City of Roanoke Transportation Manager v"
The Honomblc Pierce Homer, Virginia Secretary of Transportation
Mr. Gregory Whirley, VDOT Chief Deputy Commissioner
Mr. Richard Caywo~ Salem District Administrator
Mr. Michael Estes, VDOT Local Assistance Division Director
~ 1"~U;;6' ~o;-l
r.nv MANAGER'S OFRCF= '
COMMONWEALTH of VIRGINIA
GREGORY A. WHIRLEY
ACTING COMMISSIONER
DEPARTMENT OF TRANSPORTATION
, 1401 EAST BROAD STREET
RICHMOND, VIRGINIA 23219.2000
June 15, 2006
Mr. Dick Rok.ers
Total Action Against Poverty
PO Box 2868
Roanoke VA '24001
SUBJECf: Enhancement Program -Dumas Center for Artistic and Cultural Development
Dear Mr. Roaers:
Congratulations! On May 17, 2006 your application for Enhancement Program funds was approved by
the Commonwealth Transportation Board in the amount of $60,000.
Meetings will be held this fall in several different areas of the state to discuss necessary steps for
implementation of your enhancement project. You will receive Ii notification of those meetings once they
have been scheduled. .,
Please do not expend. any funds or initiate any phase of your project, for which you wish to be
reimbursed, until you are authorized in writing to do so. Since this is a federally funded program, starting
any project activities before securing proper authorization would jeopardize federal participation in the
entire project.
The next deadline for Enhancement Program applications is November 1, 2006. If you wish to be
considered for additional funding, a new application must be submitted by that date. Previous applications
will not be reconsidered.
If you have any questions about your current application, recent selections, or need infonnation about the
next application cycle, please contact the Enhancement Program Staff at 1-800-444-7832.
OOy~~
TRANSPORTATION EXCELLENCE
, ..
1 906 2 0 0 5
fr"
Q ."
Thank you for your interest in Virginia's Enhancement Program.
Sincerely,
02.0-uL
Cc:
crn Member -Dana M. Martin
District Administrator
Resident Administrator
Michael W. Gray
Darlene Burcham
WE KEEP VIRGINIA MOVING
CITY OF ROANOKE '
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: c1erk@roanokeva.gov
JONATHAN E, CRAFf
Deputy City Clerk
STEPHANIE M. MOON, CMC
City Clerk
CECELIA T, WEBB
Assistant Deputy City Clerk
March 16,2010
Christopher P. Morrill
City Manager
Roanoke, Virginia
Dear Mr. Morrill:
I am attaching copy of Ordinance No. 38752-031510 authorizing the City
Manager to execute Amendment No. 3 to the Roanoke Regional Airport
Commission Agreement dated January 28, 1987, among the City of Roanoke,
Roanoke County and the Roano~e Regional Airport Commission, upon certain
terms and conditions.
The above referenced measure was adopted by the Council of the City of
Roanoke at a regular meeting held on Monday, March 15, 2010.
Sincerely,
~~m.~bu-.J
Stephanie M. Moon, CMC '
City Clerk
Attachment
pc: Becky R. Meador, Clerk to the Roanoke County Board of Supervisors,
electronic transmittal
Cathy Pendleton, Secretary, Roanoke Regional Airport Commission,
electronic transmittal
William M. Hackworth, City Attorney
Ann H. Shawver, Director of Finance
K:\Agenda Correspondence\March 15, 2010,doc
~,Q
C-:y ~ v.
OJ bY
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 15th day of March, 2010.
No. 38752-031510.
AN ORDINANCE authorizing the City Manager to execute Amendment No, 3 to the
Roanoke Regional Airport Commission Agreement dated January 28, 1987, among the City of
Roanoke, Roanoke County, and the Roanoke Regional Airport Commission, upon certain terms and
conditions; and dispensing with the second reading by title of this ordinance.
WHEREAS, the City of Roanoke, Roanoke County, and the Roanoke Regional Airport
Commission have requested t.o amend certain terms and conditions contained in an Agreement dated
January 28, 1987, among such parties and to have such terms and conditions set forth in an
Amendment No.3 to the Agreement.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that:
1. The City Manager and the City Clerk are authorized to execute and attest, respectively, in
form approved by the City Attorney, Amendment No.3 to the Agreement dated January 28, 1987,
among the City of Roanoke, Roanoke County, and the Roanoke Regional Airport Commission, or an
agreement substantially the same as Amendment No.3 as attached to the City Manager's letter dated
March 15,2010, to this Council, upon the terms and conditions as more particularly set forth in such
letter to this Council, and the copy of Amendment No, 3 attached thereto.
2. The City Manager and the City Clerk are authorized to execute and attest,
respectively, any and all other such documents as are necessary to effect Amendment No.3 to the
Agreement dated January 28, 1987, among the City of Roanoke, Roanoke County, and the Roanoke
Regional Airport Commission,
O-Amendment No, 3-Airport Commissiol1,doc
j
3. Pursuant to the provisions of Section 12 ofthe City Charter, the second reading of this
ordinance by title is hereby dispensed with.
ATTEST:
, /
,
~'~
~" . "
~ ;., -- M,'~a~
\'~:City Clerk. ~
O-Amendment No.3-Airport Commission.doc
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, S.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: (540) 853-1138
City Web: www,roanokeva.gov
March 15, 2010
Honorable David A. Bowers, Mayor
Honorable Sherman P. Lea, Vice Mayor
Honorable M. Rupert Cutler, Council Member
Honorable Gwendolyn W. Mason, Council Member
Honorable AnitaJ. Price, Council Member
Honorable Court G. Rosen, Council Member
Honorable David B. Trinkle, Council Member
Dear Mayor Bowers and Members of City Council:
Subject: Amendment No.3 to the Roanoke
Regional Airport Commission
Contract
Background:
In 1987 the City of Roanoke entered into a 40 year contractual agreement dated
January 28, 1987 ("Agreement"), with the newly established Roanoke Regional
Airport Commission and Roanoke County. The Agreement provides for and
controls the relationship between the City of Roanoke, the Roanoke Regional
Airport Commission, and Roanoke County. Subparagraph B of Section 21,
Personnel, of the Agreement requires that the City provide "crash, fire and
rescue serviCes through personnel assigned to Fire Station NO.1 0".
Considerations:
Subsequent to the execution of the Agreement, the City sold to the Airport
Commission Fire Station No. 10 and allocated funds received from that sale to
help with the construction of a new Fire-EMS station on Williamson Road and
the purchase of land on Melrose Avenue on which to construct a new Fire-EMS
station. The new Fire-EMS station on Melrose Avenue is under construction.
With the opening of the Williamson Road station the Roanoke Fire-EMS
Department reassigned one pumper and one ambulance from Fire Station No.
10 to the new Williamson Road station. This move left only those personnel
dedicated to Airport firefighting assigned to Fire Station No.1 O.
Honorable Mayor and Members of City Council
March 15,2010
Page 2
The Airport Commission has contracted for certain aircraft, rescue and
firefighting services with a private company contingent upon the City and
Roanoke County entering into an agreement that provides for a mutual aid
agreement and deletes subsection b of section 21 of the Agreement.
This amendment will-result in a reduction of both revenues and expenditures in
an approximately equivalent amount. These changes will be incorporated into
the City's FY11 recommended budget to be presented to City Council in April.
Recommended Action:
Authorize the City Manager to execute, and the City Clerk to attest Amendment
No.3 to the agreement dated January 28, 1987, with the Roanoke Regional
Airport Commission and Roanoke County such Amendment No. 3 to be
approved as to form by the City Attorney, and authorize the City Manager to
execute whatever other documents as may be necessary to effect Amendment
No.3.
submitted,
her P. Morrill
City Manager
CPM:jb
c: Stephanie M. Moon, City Clerk
William M. Hackworth, City Attorney
Ann H. Shawver, Director of Finance
CM 10-00051
030810 Final
AMENDMENT NO.3
TO
ROANOKE REGIONAL AIRPORT COMMISSION CONTRACT
THIS THIRD AMENDMENT TO THE ROANOKE REGIONAL AIRPORT COMMISSION
CONTRACT is entered into this _ day of _' 2010, by and among the City of Roanoke, a
municipal corporation of the Commonwealth of Virginia (hereinafter referred to as "City"),
Roanoke County, a political subdivision of the Commonwealth of Virginia (hereinafter referred to
as "County"), and the Roanoke Regional Airport Commission, a body corporate (hereinafter
referred to as "Commission"): \
WITNESSETH
WHEREAS, by contract dated January 28, 1987 (hereinafter referred to as "Contract"), City,
County, and Commission intended to effectuate the purposes of the Roanoke Regional Airport
Commission Act, Chapter 140, 1986 Acts of the Assembly (hereinafter referred to as the "Act");
and
WHEREAS, the parties have previously amended the Contract, by amendment dated December
6, 1996, to reduce the number of passenger surveys required and modify the date the
Commission's budget is due, and by amendment dated July 8, 2005, to revise certain provisions
related to Fire Station NO.1 0 after purchase of the station by the Commission,; and
WHEREAS, with the knowledge of the City and County, in 2005 the Act was amended to change
the date for submission of the Commission's operating and capital budgets to prior to March 31 of
each year, and the parties desire to amend the Contract to reflect such change; and
WHEREAS, the parties also desire to amend the Contract to terminate the City's obligation to
provide Aircraft Rescue and Fire Fighting services (previously known as "crash, fire and rescue
services"), while providing for familiarity training and mutual aid by all three parties for
occurrences related to aircraft emergencies;
NOW THEREFORE, in exchange for the following covenants and agreements, and other good
and valuable consideration, the receipt of which is acknowledged, the City, County and
Commission covenant and agree as follows:
1. Amendment to Section 17 of the Contract. as Previouslv Amended.
A. Subsections (a) and (b) of Section 17 of the Contract are hereby further
amended to read and provide as follows:
Section 17. APPROVAL OF OPERATING BUDGETS AND CAPITAL
EXPENDITURES.
(a) Prior to March 310f each year, the Commission shall prepare and submit
its operating budget for the forthcoming fiscal year to the Board of Supervisors of
the County and the City Council of the City. In addition to any payments already
required under section 15 of this Contract, if but only if a governing body
approves the operating budget, it shall, prior to the fifteenth day of the
forthcoming fiscal year, appropriate in its general fund budget for purposes of the
Commission its pro rata share of any amount by which estimated expenses
exceed estimated revenue (estimated revenue shall not include any base service
fee paid by the County), From the funds appropriated for purposes of the
Commission by each governing body under this subsection, money shall be paid
to the Commission within fifteen (15) days after the submission by the
Commission to each governing body of a drawdown letter setting forth the pro
rata share required from each governing body; the total amount required by such
drawdown letters in any fiscal year shall not exceed the total amount
appropriated by a governing body. Nothing in this subsection shall be construed
to relieve the County of its obligation to make payments up to the Maximum
Annual Service Fee pursuant to section 15.
(b) Prior to March 310f each year, the Commission shall prepare and submit
for approval any proposed capital expenditure to the Board of Supervisors of the
County and the City Council of the City. For purposes of this Contract, a capital
expenditure shall mean any single expenditure exceeding $100,000.00 intended
to benefit five or more future accounting periods,
B. Except and unless expressly amended herein, all other terms and conditions of
Section 17 of the Contract, as previously amended, shall continue in full force
and effect as if fully set forth herein.
C. The provisions of this Section 1 shall be effective retroactively from and after
March 31, 2005,
2, Amendment to Sections 5 and 21 of the Contract. as Previouslv Amended.
A. The Section of the Contract numbered and titled Section 5 FIRE STATION NO.
10, as amended July 8, 2005, is revoked in its entirety,
B. Subsection (b) of Section 21 PERSONNEL, as amended July 8, 2005, is
revoked in its entirety, and the following shall be inserted in its place:
b) Aircraft Rescue and Fire Fighting (ARFF) services, as required by the
Federal Aviation Administration, shall be provided by the Commission or its
contractor, provided that in the event of an aircraft accident or incident, the City
and County shall provide back up and mutual aid in accordance with the terms of
Attachment "N' hereto entitled "Mutual Aid Services for Aircraft Emergencies On
and Near Roanoke Regional Airport." The parties agree that they shall diligently
work on, complete, update from time-to-time and follow a written Emergency
Operations and Airport Response Plan, which shall be consistent with the terms
pertaining to Mutual Aid Services contained in Attachment "An. Such Plan shall
be in place by June 1, 2010 and shall be reviewed annually thereafter.
In providing mutual aid services, it is mutually agreed that the Parties are each
responsible for their own negligent acts or omissions which are committed by
them or their agents, officials, contractors or employees. Furthermore, to the
extent permitted by applicable law, the Parties agree to indemnify, defend and
hold each other and each other's officers, employees, contractors or agents
harmless from any and all claims for personal injury or damages to property
resulting from the negligent acts or omissions of each party's own officers,
employees, contractors or agents involved in providing services and/or
equipment under the terms of this Section of the Contract. This duty to defend,
indemnify and hold harmless includes costs or expenses of suit in law or equity
and reasonable attorneys' fees, For purposes of this subsection (b), an employee
shall be that person who is on the payroll of any of the Parties to this Amendment
NO.3 at the time of any incident giving rise to a claim under this Amendment No.
3,
C. The provisions of this Section 2 shall be effective from and after July 1, 2010.
2
3. Other Terms to Remain the Same.
Except and unless expressly amended herein, all other terms and conditions of the
Contract, as previously amended by the amendment dated December 6, 1996, and the
amendment dated July 8, 2005, shall continue in full force and effect as if fully set forth
herein.
IN WITNESS WHEREOF, the parties hereto have affixed their hands and seals.
Attest:
By:
Attest:
Its:
By:_
Attest:
Its:
By:_
Its:
Roanoke Regional Airport Commission
City of Roanoke.
Roanoke County
3
ATTACHMENT A
MUTUAL AID SERVICES
FOR AIRCRAFT EMERGENCIES
ON AND NEAR
ROANOKE REGIONAL AIRPORT
1, PURPOSE: To prescribe procedures to be utilized by the City of Roanoke, Roanoke County
and the Roanoke Regional Airport Commission (the "Parties") to the extent practicable in the
event of a potential aircraft emergency, actual aircraft emergency, Aircraft Accident, or
Aircraft Incident on or near the Roanoke Regional Airport, including the training necessary to
prepare for such event.
2, DEFINITIONS:
A. Aircraft Accident- means an occurrence associated with the operation of an aircraft which
takes place between the time any person boards the aircraft with the intention of flight
and all such persons have disembarked, and in which any person suffers ,death or
serious injury, or in which the aircraft suffers substantial damage.
B. Aircraft Incident - means an occurrence other than an accident, associated with the
operation of an aircraft, which affects or could affect the safety of its operation, and may
or may not result in some property damage or injury,
C, Airport Operations Area (AOA) - Any area of the Roanoke Regional Airport located within
the airport security fence,
D, ALERT 1- Aircraft in Minor Difficulty
E, ALERT 2- Aircraft in Major Difficulty (e,g. potential fire on board, faulty landing gear, no
hydraulic pressure, etc,)
F. ALERT 3- Aircraft Involved in an Accident or Incident on or near the Airport.
G, Requester - means the Party that requests or receives mutual aid assistance
H, Responder - means the Party that furnishes, or is requested to furnish, mutual aid
assistance.
I. Ring-Down or Crash Phone - means a dedicated telephone ring-down circuit which
should be activated only by Air Traffic Control as part of a daily test or in the case of an
aircraft emergency.
J. Parties - means the City of Roanoke, Roanoke County and the Roanoke Regional
Airport Commission. Each individual entity is a "Party".
K. Airport Response Plan - Document defining response levels by each party, staging
areas, operational policies and other relative information to address automatic and
mutual aid responses to Airport Alerts.
3. REQUEST FOR ASSISTANCE BY COMMISSION FOR INCIDENTS ON AIRPORT: In the
event of a potential aircraft emergency, pending aircraft emergency, existing aircraft
emergency, incident or accident on the Roanoke Regional Airport, the Commission, shall
notify the City and/or County if and when the Commission determines that a request for
assistance from either or both fire departments is necessary. Requests for assistance will be
made to the City via the Ring Down Line . The County's response will be initiated by the
City's 9-1-1 center as outlined in the Airport Response Plan.
The methods and/or means of, or phone numbers for, communication may be changed or
modified by written notice to the City Manager and County Administrator, with copies to the
Fire Chiefs of both the City and County,
4
A. Requests for Assistance: Those authorized to make requests for mutual aid assistance
shall be:
a, Airport Senior ARFF Officer on duty
b. Airport Incident Commander
b. Airport Executive Director
e, Airport Deputy Executive Director
f. Airport Safety and Security Chief
The persons/titles may be changed or modified by written notice to the City Manager and
County Administrator, with copies to the Fire Chiefs of both the City and County.
B. Information to be Provided:
The requester of mutual aid shall provide the following information, to the extent possible:
1, Type of emergency
2 . Type of ai rcraft
3. Nature of difficulty
4. Alert Status (1, 2, or 3)
5, Landing runway and estimated time of arrival
6. Souls on board
7. Amount of fuel
8 Presence of hazardous materials, if known
9. The amount and type of personnel and equipment needed.
10. Location where the personnel and equipment are to report; in the event that no
specific location is indicated, all personnel and equipment should report to Airport
ARFF Station.
11. Name of Incident Commander
C, Automatic Response: In the event of an Alert 1, 2 or 3, the City will automatically be
advised ofthe emergency through the Ring-Down Phone being monitored by the City's 9-
1-1 Center. In the event of an Airport Alert the City and County shall provide an automatic
response as outlined in the Airport Response Plan.
4, REQUEST FOR ASSISTANCE BY THE CITY OR COUNTY FOR INCIDENTS OFF
AIRPORT: In the event of an aircraft emergency, incident or accident within a two-mile
radius of the Roanoke Regional Airport, the City or County may notify the Commission's of a
desire for the ARFF unit to respond when a request for assistance is deemed necessary.
Requests for assistance will be made to the Commission via radio to the Airport Senior ARFF
Officer on duty,
The means and/or methods of, or phone numbers for, communication may be changed or
modified by written notice to the Commission's Executive Director, with a copy to the ARFF
Chief,
A.' Requests for Assistance. Those authorized to make requests for mutual aid assistance
shall be:
For the City:
On-Duty Battalion Chief or higher ranking Chief Officer
For the County: On-Duty Battalion Chief or higher ranking Chief Officer
The persons/titles may be changed or modified by written notice to the Commission
Executive Director, with a copy to the ARFF Chief.
5
B, Information to be Provided:
The requester of aid shall provide the following information, to the extent possible:
1 . Type of Emergency
2, Nature of Difficulty
3. Location of emergency
4. The amount and type of personnel and equipment needed
5. Location for response
6. Name of Incident Commander
C. Upon being notified of a request for assistance, if the Commission has sufficient
personnel and equipment to maintain its FAA-mandated ARFF Response Index, and also
provide mutual aid for an Aircraft Accident or Incident occurring within a two mile radius
of the Airport, it will so advise the Requester and report to the Incident Commander. In
the event that equipment is available, but sufficient personnel are not available at the
Airport, the Commission will attempt to call in personnel sufficient to assist the Requester.
5. RESPONSE AND CONTROL: THIS SECTION PERTAINS TO COMMISSION PROPERTY
ONLY
A. ICS and NIMS to be Emploved. The Parties agree that the Requester shall coordinate
and utilize a standard Incident Command System (ICS), to the greatest extent possible,
for an aircraft emergency on Commission property requiring automatic or mutual aid
assistance, Requester's ICS shall be consistent with the concepts and principles of the
National Incident Command System (NIMS) developed by the U.S. Department of
Homeland Security. The Parties agree that Recipient's ICS must allow for Unified
Command (UC) to provide the most efficient and effective means for communication
among and coordination of personnel and resources deployed by the various Parties and
other agencies, /'
B, Assistance to Be Provided Unless Unavailable. Each party is required to provide
requested assistance unless it reasonably determines that it does not have sufficient
resources to do so or it is actively involved in one or more emergency incidents requiring
all of its personnel and equipment, or in the case of the Commission, if to do so would
result in its inability to maintain the FAA-mandated ARFF Index and result in closure of
the Airport. The final decision on the amount and type of equipment to be sent shall be
solely that of the Responder; however, jf the Responder is not able to provide the
requested assistance, or any portion of it, then Responder promptly will advise the
Requester of such inability.
C. Responder to Report to IC. The personnel of the Responder shall report to the Airport
Incident Commander (IC) or other appropriate Staff of the Requester at the location to
which the equipment is dispatched. The person in charge of the Responder shall meet
with the IC for a briefing and assignment. The Responder's personnel, equipment and
resources shall be subject to the operational control and orders of the Requester;
however, Responder's designated supervisory personnel shall retain direct supervision
and control of the Responders' personnel and equipment resources and shalldirect them
to meet the needs and tasks assign~d by the IC. In matters involving health and safety,
the chain of command of the Responder shall exercise final decision-making authority for
its own personnel,
6
r
D. Operations Inside Airfield Require Escort. If the Aircraft Accident or Incidenfis inside the
Airport Operations Area (AOA), then clearance from the Air Traffic Control Tower (ATCT)
must be obtained by radio prior to entering any taxiway or runway, since aircraft may be
landing, departing or taxiing. As a result, the City and County may not proceed onto the
airfield unless and until escorted by Airport staff equipped with the required radio for
A TCT communication and having obtained A TCT clearance; under no circumstances
may any personnel or equipment pass/overtake the escort vehicle or otherwise depart
from the escort path, Extreme caution shall be observed at all times by all Parties
whenever on or near the airport runways and taxiways, All vehicles shall activate
emergency lighting when inside the airfield security fenceline.
E, No Liabilitv for Reasonable Failure to Respond, Each Party hereby releases and waives
any and all claims for liability against the other Parties for refusal to send the requested
personnel or equipment where such refusal is based on the reasonable judgment of the
Responder that such personnel and equipment are either not available or, in the case of
the County, are needed to provide service in the Responder's jurisdiction, or, in the case
of the Commission, providing such personnel and/or equipment would result in the
Airport not being able to provide the FAA-mandated ARFF response.
F, Release of Responder. The personnel and equipment of the Responder shall be released
by the Requester when the services of the Responder are no longer required or when
Responder's personnel are needed for another emergency within its jurisdiction. In the
event of recall due to another emergency, the Responder shall first apprise the IC of its
need to leave the site.
6. COMPENSATION:
A. No Reimbursement of Costs, No Party shall be required to reimburse any other Party for
any cost or expense related to providing any mutual aid services hereunder except as
outlined in section 10 Band C. The Parties agree to cooperate with each other in seeking
reimbursement from state or federal authorities to the extent such funding is available.
B. Each to Bear Own Expenses. Each Party shall be responsible for and pay all its own
costs and expenses incurred or related to responding to requests for mutual aid services
hereunder including, without limitation, claims, insurance, materials, and equipment as
well as all forms of compensation, fringe benefits, and workers' compensation for each
person for whom such Party pays the salary.
7. LIABILITY:
A. Waiver of Claims. Each Party hereby holds harmless, releases and waives all claims
against each Requester hereunder for any property loss or damage and/or personal
injury or death occurring as a consequence of the providing mutual aid hereunder.
B. Liabilitv for Own Actions. Each Party assumes all liability and/or cost of damage to its
equipment and the personal injury or death of its personnel for whose salary such Party
is responsible, when services are provided hereunder, including, without limitation, all
costs and expenses of workers' compensation.
8. INSURANCE:
Each Party shall procure and maintain such insurance as may be' required by applicable
federal and state law, and as may be appropriate and reasonable to cover its personnel,
equipment, vehicles and property, including but not limited to liability insurance, workers'
compensation, unemployment insura'nce, automobile liability and property damage. Parties
7
may self-insure or become members of risk pools, Each Party shall include the other Parties,
their officers, agents, contractors and employees as additional insureds on applicable general
liability and automobile coverage polices for service provided hereunder,
9. THIRD PARTIES NOT TO BENEFIT:
It is expressly understood and agreed that this Agreement does not waive any immunity or
defense, including sovereign immunity, that would otherwise be available to a Party against
third-party claims arising from activities performed under this Agreement, nor is any provision
of the Agreement intended to create additional liability of the Parties for the acts of their
employees, volunteers or contractors,
10. PROCEDURES AND PROTOCOLS:
A. Cooperation in Developinq Plans and Protocols The Parties agree to cooperate in the
development of procedures, operations and protocols, including, but not limited to,
dispatch, communications coordination, training, written Airport Response Plan,
amendments to this Mutual Aid Letter of Agreement and other activities that will enhance
the ability of the Parties to fulfill their mission. Such documents and agreements shall be
reviewed annually by all parties.
B, Annual Airport Related Traininq. In accordance with the FAA Advisory Circulars, the City
and County agree that the personnel in the units/stations most likely to respond to an
aircraft accident or incident shall be trained in the following, a minimum of every 12
months, and that each Party shall maintain documentation of such training:
1. Airport Familiarization, in particular including rules and regulations
concerning vehicle movement and access, and airport security;
2, Aircraft familiarization;
3. Rescue and firefighting personnel safety;
4. Emergency communications and the Alerting System used on the airport;
5, Application of the types of extinguishing agents used for aircraft fires;
6. Emergency Aircraft evacuation assistance;
7. Firefighting operations;
8, Adapting and using structural rescue and firefighting equipment for
aircraft rescue and fire fighting;
9. Aircraft Cargo hazards;
10, Familiarization with firefighter's duties under the Airport emergency plan;
11, Such other areas as the Parties shall agree would be desirable or as the
FAA may require; and
12. One live-fire drill using hand lines and, if possible, the equipment
expected to respond in an emergency,
At the request of the City and/or County, training, other than the live fire training, will be
provided by Commission ARFF personnel at City and County fire stations or facilities.
The Commission will pay for all propane and other costs related to the operation of the
live fire simulator. Additionally, the Commission agrees to pay any cost, such as
overtime expenses, course fees, and expenses related to foam, and training and
instruction supplies and materials incurred above normal operating expenses, for annual
training as outlined in Section 10,8 as mutually agreed upon in advance by all parties,
The parties agree that it is intended that participating City and County personnel shall, to
the greatest degree possible, be on regular duty and that overtime expenses, if any, shall
be kept to a minimum. '
C. Annual Table-top and Triennial Drill. All Parties will participate in the Commission's FAA-
mandated annual tabletop exercises and the triennial live disaster drill. The Commission
8
shall be the lead agency in the planning and execution of the annual table top and
triennial drill and shall pay for any cost, such as overtime expenses, course fees, and
expenses related to foam and training and instruction supplies and materials, incurred by
the City or the County above normal operating expenses as mutually agreed upon in
advance by all parties. The parties agree that it is intended that participating City and
County personnel shall, to the greatest degree possible, be on regular duty and that
overtime expenses, if any, shall be kept to a minimum.
11. OTHER INCIDENTS AT THE AIRPORT:
In the event of other emergencies occurring on Commission property, not covered herein,
the City of Roanoke Fire-EMS Department will respond to the Airport as is usual for a
business entity being located within the limits of City of Roanoke, Such emergencies
might include, but are not limited to, the following:
Structural Fires, Flammable/Combustible Liquid Fires, Incidents involving Hazardous
Materials, Medical Emergencies and Incidents involving Specialized Rescue
12. AMENDMENT:
Unless otherwise provided herein, any amendments hereto, or changes to the
responsibilities, procedures, and or liabilities set forth in this Attachment A, shall be only
in the form of a written modification to the terms hereof, signed by properly authorized
representatives of the Parties, and not otherwise,
9
9~
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 15t:hday of March, 2010.
No. .:38753-031510.
AN ORDINANCE to appropriate funding from the Commonwealth government
various educational programs, amending and reordaining certain sections of the 2009-
2010 School Fund Appropriations, and dispensing with the second reading by title of
this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that the following
sections of the 2009-2010 School Fund Appropriations be, and the same are hereby,
amended and reordained to read and provide as follows:
Appropriations
Professional Development Supplements
Social Security
Teacher Stipends
Social Security
Food
Teacher Stipends
Social Security
Teacher Stipends
Social Security
Mileage
Instructional Supplies
Art Supplies
Music Supplies
Conference Supplies
Health/Oentallnsurance
Revenues
State Grant Receipts
State Grant Receipts
State Grant Receipts
State Grant Receipts
302-210-3300-0000-3620-62140-41129-9-01
302 -210-3300-0000-3620-62140-42201-9-01
302-110-0000-0390-3220-61100-41129-3-01
302-110-0000-0390-3220-61100-42201-3-01
302-110-0000-0390-3220-611 00-46602 -3-01
302-110-0000-0400-3220-61100-41129-3-01
302-11 0-0000-0400-3220-61100-42201-3-01
302-110-0000-0400-3220-61100-41129-3-01
302-110-0000-0400-3220-61100-42201-3-01
302-110-0000-1070-3160-61100-45551-3-09
302 -110-0000-1 070-3160-61100-46614-3-09
302-110-1301-1070-3160-61100-46614-3-09
302-110-1306-1070-3160-61100-46614-3-09
302-110-1306-1070-3160-61100-46617-3-09
302-110-0000-1000-3050-61100-42204-9-09
302-000-0000-0000-3620-00000-32291-0-00
302-000-0000-0000-3220-00000-32415-0-00
302 -000-0000-0000-3160-00000-32220-0-00
302 -000-0000-0000-3050-00000-32220-0-00
$ 9,644
738
13,005
995
1,800
13,005
995
13,005
995
2,000
16
(1,500)
(1,500)
5,000
5,330
10,382
43,800
4,016
5,330
Pursuant to the provisions of Section 120f the City Charter, the second reading
of this ordinance by title is hereby dispensed with.
" -
/
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ArrEST:
~ ht. >'YlOlhv
City Clerk. . (
March 15, 2010
The Honorable David Bowers, Mayor
and Members of Roanoke City Council
Roanoke, VA 24011
Dear Members of Council:
As a result of official School Board action on March 9, 2010, the Board
respectfully requests City Council approve the following appropriations:
New Appropriations
Mentor Teacher Program 2009-10
Project Graduation Academic Year Academy 2009-10
Revised Appropriations
Juvenile Detention Home 2009-10
Child Development Clinics 2009-10
Total New Award
$10,382
$43,800
Additional Award
$4,016
$5,330
The School Board thanks you for your approval of the appropriation
requests as submitted.
Sincerely,
~.~~
Cindy H)Poulton, Clerk
pc: William M. Hackworth
Ann H. Shawver
Rita D. Bishop
Margaret Lindsey
Chris Morrill
David B. Carson
Curt Baker
Yen Ha (w/details)
: :: ~', .;
p: 540-853-2381 f: 540-853-2951 P.O. Box 13145 Roanoke, VA 24031 www.rcps.info
BlE\j
f1I
ROANOKE CITY
PUBLIC SCHOOLS
Strong Students. Strong Schools. Strong City.
School Board
David B. Carson
Chairman
Jason E. Bingham
Vice Chairman
Mae G. Huff
Suzanne P. Moore
Courtney A. Penn
Todd A. Putney
Lori E. Vaught
Dr. Rita D. Bishop
Superintendent
Cindy H. Poulton
Clerk of the Board
CITY OF ROANOKE
DEPARTMENT OF FINANCE
215 Church Avenue, SW, Suite 461
PO Box 1220
Roanoke, Virginia 24011-1220
Telephone: (540) 853-2821
Fax: (540) 853-6142
JOHN W. BINGHAM, CPA
Assistant Director of Finance
ANN H, SHAWVER, CPA
Director of Finance
ANDREA F. TRENT
Assistant Director of Finance
March 15,2010
Honorable David A. Bowers, Mayor
Honorable Sherman P. Lea, Vice-Mayor
Honorable M. Rupert Cutler, Council Member
Honorable Gwendolyn W. Mason, Council Member
Honorable AnitaJ. Price, Council Member
Honorable Court G. Rosen, Council Member
Honorable David B. Trinkle, Council Member
Dear Mayor Bowers and Members of City Council:
Subject:
School Board Appropriation Requests
As the result of official School Board action at its March 9th meeting, the Board
respectfully requested that City Council appropriate funding as outlined in this
report.
The 2009-10 Project Graduation Academic Year Academy grant of $43,800
provides funding for high school instruction for seniors needing verified credits to
graduate and for sophomores and juniors who passed a class but failed the
associated SOL exam. The program is reimbursed 100% by state funds and will
end May 28, 2010. This is a continuing program.
The 2009-10 Mentor Teacher Program grant of $10,382 provides funding to
support the division in enhancing its mentor teacher program. Funding is
provided based on the number of teachers with no teaching experience. This
program is reimbursed 100% by state funds and will end June 30, 2010. This is a
continuing program.
The 2009-10 Child Development Clinics program request of $5,330 will provide
funds for the salary and expenses of the educational coordinator at the Care
Connection and, Carilion Child Development Clinics operated by the Virginia
Department of Health. The program will be reimbursed 100% by state funds and
will end June 30,2010. This is a continuing program.
Honorable Mayor and Members of Council
March 15,2010
Page 2
The 2009-10 Juvenile Detention Home program request of $4,016 will provide
funds for the salary .and expenses of the educational coordinators at the Roanoke
Valley Juvenile Detention Center. The program will be reimbursed 100% by state
funds and will end June 30, 2010. This is a continuing program.
We recommend that you concur with this report of the School Board and adopt the
attached budget ordinance to appropriate funding as outlined.
Ann H. Shawver
Director of Finance
c: Christopher P. Morrill, City Manager
William M. Hackworth, City Attorney
Stephanie M. Moon, City Clerk
Sherman M. Stovall, Director of Management and Budget
Rita D. Bishop, Superintendent, Roanoke City Public Schools
Curtis Baker, Deputy Superintendent for Operations,
Roanoke City Public Schools
~
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ROANOKE VALLEY
SISTER CITIES
WONJU, KOREA FLORIANOPOLIS
Since 1964 Since 1995
KISUMU, KENYA OPOLE, POLAND
Since 1976 Since 1995 ,
PSKOV, RUSSIA LIJIANG, CHINA
Since 1992 Since 1996
ST. LO, FRANCE
Since 1998
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8
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We Welcome You
To Our 46th Anniversary Year
ANNUAL DINNER MEETING
Saturday Mar~h 13th, 2010
Dinner at 6:45 p.m.
Roanoke College
Colket Student Center
Wortmann Ballroom
Salem, Virginia 24153
1
11
Letters to the Editor .:.
Virginia can become the nation's leader in developing clean energy
, ,~
~
To the Editor,
With the recent move of SAlC head-
quarters to Northern Virginia and the pos-
sibility of Northrop Grumman following
suit, it is clear that Virginia is really coming
into its own with business development.
These companies are two of the largest
defense companies in the nation. Virginia
is als9 home to the Virginia Clean Energy
Business Incubator (I4th statewide incuba-
tor, in the nation) as well as Dominion's
newly established Clean Tech Incubator
in Ashland. These are not like the origi-
nal incubator models (inexpensive space,
shared admin, shared equipment, etc.)
but next-generation incubators with many
more services to offer, like modeling and
simulation.
Virginia also recendy became the
headquarters for the National Institute for
the Commercialization of Clean Energy
(NICCE), a leading energy business devel-
opment consortium focused on bringing
. clean energy ,technology to market. NIC-
CE's corporate officers will soon create the
National Capitol Clean Energy Incubator,
housing the National Modeling and Simu-
lation Center for Excellence.
Under development is the world's larg-
est modeling and simulation center focused
on energy and the environment (50,000-
100,000 square feet). Plans include a holo-
graphic system, next-generation videocon-
ferencing/full immersion, MapleSIM, Por-
terra virtual worlds and a flight simulator.
It will be home to the World Data Center
on Energy and interconnect through a
WAN [wide area network] to the National
Lambda Rail, a system of tier-l universi-
ties throughout the nation. The business
model is fully designed, and the investors
have been identified with funding, but site
location is now under review with five sites
under consideration.
Energy initiatives led by some of
Virginia's leading businesses and universi-
ties, like the University' of Virginia and
Virginia Tech, could help establish Virginia
Energy needs must account
for retiring power stations
To the Editor,
Mr. [Thomas] Parrell [the CEO of Dominion Resources]
says that we will need 4,500 megawatts of additional genera-
tion capacity in the next 10 years ["Today's energy challenge,"
Pebruary].
As a longtime follower of energy issues in Virginia (which
happens to be the second-largest importer of electricity in
the United States, behind California), one thing that wasn't
mentioned in this article is the fact that this number does not
account for retiring power stations.
Many of Virginia's coal power
stations have been in operation
since the 1950s. The nuclear sta-
tions have been in operation since
the 1970s. Although they are all
working fine right now, at some
poim they will need to be retired.
It takes 10 years or more to site,
license and build a base-load power
station. That means that if we're
going to meet the energy demands,
replace retiring fossil fuel stations, and keep our energy eco-
nomical, we're going to have to get started immediately.
Michael J Stuart
Richmond
as the No. 1 place to develop clean, alterna-'
tive and reliable energy. Within NICCE's
consortium there are 10 businesses seeking
their new home to develop these technolo-
gies from semiconductor, offshore wind
algal biofuel, small-vertical wind, solar
more. These companies plan to gro
expand in Virginia's footprint, and, 8
on today's business project' e
forecasting 423 new jobs
Location and the work fo
this effort.
Congratulations to VEDP gi
Tourism Office for all they do in h
Virginia grow. Thanks also to the Vi
Tobacco Commission because it helped
and the rural parts ofSoumern Virginia.
Carole Cameron Inge
Blackstone
Dr. Carole Cameron Inge is executive direc-
tor of the Virginia Clean Energy Business
Incubator.
Scenic views are important
part of area's quality of life
To the Editor,
Just wanted to add our congratula-
tions on your "When Less Becomes More"
story by Nicole Anderson Ellis in the Janu-
ary issue of Virginia Business. The busi-
ness community is becoming increasingly
aware of the importance of quality of life,
incl~di~g or perhaps more importandy,
scemc VIews.
In the Roanoke Region, for example,
greenways have taken on an increased
value, as has the Blue Ridge Parkway,
which is soon celebrating its 75th year
anniversary. ,
These are just part of the great array of outdoor amenities now
being higWighted by Roanoke Regional Partnership, the region's
economic development marketing organization. Protected scenic
views add to the beauty of daily living and sustain the sense of
place that makes communities who they are. Creating a balance of
increasing economic growth while protecting scenic views may at
times be difficult, yet there's a heightened awareness of the impor-
tance of doing just that.
Joyce Waugh
Roanoke
Waugh is president of the Roanoke Regional Chamber of Commerce.
www.VirginiaBusiness.com
VIRGINIA BUSINESS
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerk@roanokeva.gov
JONATHAN E. CRAFT
Deputy City Clerk
STEPHANIE M, MOON, CMC
City Clerk
CECEUA T. WEBB
Assistant Deputy City Clerk
March 17, 2010
Christopher P. Morrill
City Manager
Roanoke, Virginia
Dear Mr. Morrill:
At a regular meeting of the Council of the City of Roanoke which was held on
Monday, March 15, 2010, you were appointed as a Commissioner of The Hotel
Roanoke Conference Center Commission, for a term commencing March 15,2010
and ending April 12, 2014.
Enclosed you will find a Certificate of your appointment and an Oath or
Affirmation of Office which may be administered by the Clerk of the Circuit
Court of the City of Roanoke, located on the third floor of the Roanoke City
Courts Facility, 315 Church Avenue, S. W.
Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor
Municipal Building, 21 5 Church Avenue, S. W., prior to serving in the capacity to
which you were appointed.
Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing'
copy of the Virginia Freedom of Information Act. The Act requires that you be
provided with a copy within two weeks of your appointment and each appointee is
required "to read and become familiar with provisions of the Act."
L:\CLERK\DATA\CKEWl\oath and leaving servicelliotel Roanoke Conference Center Commission\Christopher p, Morrill oath,doc
Christopher P. Morrill
March 17,2010
Page 2
On behalf of the Mayor and' Members of City Council, I would like to express
appreciation or your willingness to serve the City of Roanoke as a Commissioner of
The Hotel Roanoke Conference Center Commission.
Sincerely,
~h1. m()~
Stephanie M. Moon, CMcL
City Clerk
Enclosures
pc: John E. Dooley, Chair, The Hotel Roanoke Conference Center Commission,
electronic transmittal
Deborah J. Moses, Director, Hotel Roanoke Conference Center, electronic
transmittal
Jonathan E. Craft, Deputy City Clerk, electronic transmittal
L:\CLERK\DATA\CKEWI\oath and leaving service\Hotel Roanoke Conference Center Comrriission\Christopher p, Morrill oath,doc
COMMONWEALTH OF VIRGINIA
)
) To-wit:
)
CITY OF ROANOKE
I, Stephanie M. Moon, City Clerk, and as such City Clerk of the City of
Roanoke and keeper of the records thereof, do hereby certify that at a regular
meeting of Council which was held on the fifteenth day of March, 2010,
CHRISTOPER P. MORRILL was appointed as a Commissioner of The Hotel Roanoke
Conference Center Commission for a term commencing March 15, 2010 and
ending April 12, 2014.
Given under my hand and the Seal of the City of Roanoke this seventeenth
day of March, 2010.
~ In.hJbM)
. City Clerk ~
L:\CLERK\DATA\CKEWI\oath and leaving service\Hotel Roanoke Conference Center Commission\Christopher P. Morrill oath.doc
CITY OF ROANOKE
OFFICE OF THE MAYOR
215 CHURCH AVENUE, S.w., SUITE 452
ROANOKE, VIRGINIA 24011-1594
TELEPHONE: (540) 853-2444
FAX: (540) 853-1145
DAVID A. BOWERS
Mayor
March 19,2010
The Honorable Mark Warner, Senator
United States Senate
129B Salem Avenue
Roanoke, Virginia 24011
Re: Support ofH.R. 3734 and S. 2747
Dear Senator Wamer:
I am writing on behalf of City Council to request that you support H. R. 3734, the Urban
Revitalization and Livable Communities Act, which authorizes $445 million to be appropriated
annually for urban park and recreation agencies through federal assistance grants, to be matched
with local funds. Such a program would improve the health and well-being of communities
across the nation, as well promote the environment and help provide safe and affordable places
for recreation. Such funds would assist the City in expanding its system of urban trails and
greenways, which have proved to be very popular for walkers, hikers, bicyclists, runners, bird-
watchers, and many other types of outdoor activities.
We would also request your support for S. 2747, the Land and Water Conservation
Authorization and Funding Act of 2009. This Act amends the Land and Water Conservation
Fund Act of 1965 to make permanent the authorization for the Land and Water Conservation
Fund. It would provide consistent and reliable authority for, and for the funding of, the land and
water conservation fund, and maximize the effectiveness of the fund for future generations.
Thank you for the work that you do on behalf of our citizens. With kindest personal regards,
lam
Sincerely yours,
(SD~~
David A. Bowers
Mayor
DAB/WMH/isc
pc: Barbara Duerk, 2607 Rosalind Avenue, S. W., Roanoke, Virginia
24014
CITY OF ROANOKE
OFFICE OF THE MAYOR
215 CHURCH AVENUE, S.w., SUITE 452
ROANOKE, VIRGINIA 24011-1594
TELEPHONE: (540) 853-2444
FAX: (540) 853-1145
DAVID A. BOWERS
Mayor
March 19,2010
The Honorable Bob Goodlatte, Congressman
United States Congress
10 Franklin Road, SE Suite 540
Roanoke, Virginia 24011
Re: Support ofH.R. 3734 and S. 2747
Dear Congressman Goodlatte:
I am writing on behalf of City Council to request that you support H. R. 3734, the Urban
Revitalization and Livable Communities Act, which authorizes $445 million to be appropriated
annually for urban park and recreation agencies through federal assistance grants, to be matched
with local funds. Such a program would improve the health and well-being of communities
across the nation, as well promote the environment and help provide safe and affordable places
for recreation. Such funds would assist the City in expanding its system of urban trails and
greenways, which have proved to be very popular f~r walkers, hikers, bicyclists, runners, bird-
watchers, and many other types of outdoor activities.
We would also request your support for S. 2747, the Land and Water Conservation
Authorization and Funding Act of 2009. This Act amends the Land and Water Conservation
Fund Act of 1965 to make permanent the authorization for the Land and Water Conservation
Fund. It would provide consistent and reliable authority for, and for the funding of, the land and
water conservation fund, and maximize the effectiveness of the fund for future generations.
Thank you for the work that you do on behalf of our citizens. With kindest personal regards,
lam
Sincerely yours,
~~
David A. Bowers
Mayor
DAB/WMH/lsc
pc: Barbara Duerk, 2607 Rosaling Avenue, S. W., Roanoke, Virginia
24014
CITY OF ROANOKE
OFFICE OF THE MAYOR
215 CHURCH AVENUE, S.W, SUITE 452
ROANOKE, VIRGINIA 24011-1594
TELEPHONE: (540) 853-2444
FAX: (540) 853-1145
DAVIDA. BOWERS
Mayor
)
March 19,2010
The Honorable Jim Webb, Senator
United States Senate
3140 Chaparral Drive
Building C, Suite 101
Roanoke, Virginia 24018
Re: Support ofH.R. 3734 and S. 2747
Dear Senator Webb:
I am writing on behalf of City Council to request that you support H. R. 3734, the Urban
Revitalization and Livable Communities Act, which authorizes $445 million to be appropriated
annually for urban park and recreation agencies through federal assistance grants, to be matched
with local funds. Such a program would improve the health and well-being of communities
across the nation, as well promote the environment and help provide safe and affordable places
for recreation. Such funds would assist the City in expanding its system of urban trails and
greenways, which have proved to be very popular for walkers, hikers, bicyclists, runners, bird-
watchers, and many other types of outdoor activities.
We would also request your support for S. 2747, the Land and Water Conservation
Authorization and Funding Act of 2009. This Act amends the Land and Water Conservation
Fund Act of 1965 to make permanent the authorization for the Land and Water Conservation
Fund. It would provide consistent and reliable authority for, and for the funding of, the land and
water conservation fund, and maximize the effectiveness of the fund for future generations.
Thank you for the work that you do on behalf of our citizens. With kindest personal regards,
lam
Sincerely yours,
~~
David A. Bowers
Mayor
DAB/WMH/lsc
pc: Barbara Duerk, 2607 RosalindAAvenue, S. W.,.Roanoke, Virginia
24014
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: c1erk@roanokeva.gov
JONATHAN E. CRAFT
Deputy City Clerk
STEPHANIE M. MOON, CMC
City Clerk
CECELIA T. WEBB
Assistant Deputy City Clerk
March 16, 2010
Patrick T. Fennell, Attorney
366 Elm Avenue, S. W.
Roanoke, Virginia 24016
Dear Mr. Fennell:
I am enclosing copy of Ordinance No. 38754-031510 rezoning Official Tax Nos.
1020702 - 1020704 located at 368, 370 and 374 Elm Avenue, S. W., from RM-2,
Residential Mixed Density District, to MX, Mixed Use District, subject to a certain
condition proffered by the petitioner as set forth in the Zoning Amended
Application dated January 7, 2010.
The abovereferenced measure was adopted by the Council of the City of
Roanoke at a regular meeting held on Monday, March 15, 2010.
Sincerely,
~ bII.. >>JiJ~
Stephanie M. Moon, CMC
City Clerk
Enclosure
pc: Everett Leigh Morgan, LLC, 104 Cedar Grove, Place, S. W., Leesburg,
Virginia 24175
Dearing Property Management, P. O. Box 8632, Roanoke, Virginia 24014
Margaret G. Turner, Trustee, 6 Warner Street, Greensville, South Carolina
29605
Robert Wells, 383 Mountain Avenue, S. W., Roanoke, Virginia 24016
Bettina Altizer, 455 Laurelwood Drive, S. W., Roanoke, Virginia 24015
Barnett Company BDW, LLC, 517 Walnut Avenue, S. E., Roanoke,
Virginia 24014
K:\Agenda Correspondence\March 15, 201O.doc
Patrick T. Fennell
March 16,2010
Page 2
pc: Christopher P. Morrill, City Manager
William M. Hackworth, City Attorney
Ann H. Shawver, Director of Finance
Susan Lower, Director.of Real Estate Valuation
Philip Schirmer, City Engineer
Martha P. Franklin, Secretary, City Planning Commission
Steven J. Talevi, Assistant City Attorney
K:\Agenda Correspondence\March 15, 2010.doc
/"/~
cjj \c
~r;r
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 15th day of March, 2010. '
No. 38754-031510.
AN ORDINANCE to amend 936.2-100, Code of the City of Roanoke (1979), as
amended, and the Official Zoning Map, City of Roanoke, Virginia, dated December 5,2005, as'
amended, to rezone certain properties within the City, subject to a certain condition proffered by
the petitioner; and dispensing with the second reading of this ordinance by title.
WHEREAS, Daniel L. Crandall has made application to the Council of the City of
Roanoke, Virginia ("City Council"), to have propeliies located at 368, 370 and 374 Elm Avenue,
S.W., bearing Official Tax Nos. 1020702 through 1020704, rezoned from RM-2, Residential
Mixed Density District, to MX, Mixed Use District, subject to a proffered condition.
WHEREAS, the City Planning Commission, after giving proper notice to all concerned
as required by S36.2-540, Code of the City of Roanoke (1979), as arriended, and after conducting
a public hearing on the matter, has. made its recommendation to City Council;
WHEREAS, a public hearing was held by City Council on such application at its meeting
on March 15, 2010, after due and timely notice thereof as required by S36.2-540, Code of the
City of Roanoke (1979), as amended, at which hearing all parties in interest and citizens were
given an opportunity to be heard, both for and against the proposed rezoning; and
WHEREAS, this Council, after considering the aforesaid application, the
recommendation made to City Council by the Planning Commission, the City's Comprehensive
Plan, and the matters presented at the public hearing, finds that the public necessity,
convenience, general welfare and good 'Zoning practice, require the rezoning of the subject
O-Dan iel Crandall-rezone with proffer.doc
1
properties, and for those reasons, is of the opinion that the hereinafter described properties
should be rezoned as herein provided.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that:
1. Section 36.2-100, Code of the City of Roanoke (1979), as amended, and the
Official Zoning Map, City of Roanoke, Virginia, dated December 5, 2005, as amended, be
amended to reflect that Official Tax Nos. 1020702 through 1020704, located at 368,370 and 374
Elm Avenue, S.W., arehereby rezoned from RM-2, Residential Mixed Density District, to MX,
Mixed Use District, subject to a certain condition proffered by the petitioner, as set forth in the
Zoning Amended Application dated January 7, 2010.
2. Pursuant to the provisions of Section 12 of the City Chmier, the second reading of
this ordinance by title is hereby dispensed with.
ATTEST:
~ h1,h'rMJ
'. City Clerk. .
O-Daniel Crandall-rezone with proffcr.doc
'2
CITY OF ROANOKE
PLANNING BUILDING AND DEVELOPMENT
215 Church Avenue, S.W., Room 166
Roanoke, Virginia 24011
Telephone: (540) 853-1730 Fax: (540) 853-1230
E-mail: planning@roanokeva.gov
Architectural Review Board
Board of Zoning Appeals
Planning Commission
March 15,2010
Honorable David A. Bowers, Mayor
\ .
Honorable Sherman P. Lea, Vice Mayor
Honorable M. Rupert Cutler, Council Member
Honorable Gwendolyn W. Mason, Council Member
Honorable Anita J. Price, Council Member
Honorable Court G. Rosen, Council Member
Honorable David B. Trinkle, Council Member
Dear Mayor Bowers and Members of City Council:
Subject:
Request from Daniel L. Crandall to rezone properties located
at 368, 370 and 374 Elm Avenue, S.W., bearing Official Tax
Nos. 1020702 through 1020704, from RM-2, Residential
Mixed Density District, to MX, Mixed Use District, for the
purpose of general or professional offices, such rezoning to
be subject to the condition that the property will be
developed in substantial conformity with a development plan
dated 1/7/2010.
Planning Commission Hearing and Recommendation
The Planning Commission held a public hearing on Thursday, February 18,
2010. A summary of the public hearing may be found at the end of this report.
By a vote of 2-4 (Ms. Katz and Mr. Futrell voting for and Mrs. Penn and Messrs.
Chrisman, Van Hyning and Williams voting against), the motion to rezone failed.
Respectfully submitted,
14L~
Angela Penn, Chairman
City Planning Commission
cc: Christopher Morrill, City Manager
William M. Hackworth, City Attorney
Brian Townsend, Assistant City Manager
Applicant
Members of City Council
Page 2
March 15, 2010
Application Information
Request: Rezoning, Conditional
Owner: Patricia Anne Ferguson (368 Elm Avenue, SW) and
Louise H. Bolt (370 & 374 Elm Avenue, SW)
Applicant: Daniel L. Crandall, Esq., Crandall & Katt Attorneys &
Counselors at Law :
Authorized Agent: Patrick T. Fennell, Crandall & Katt, Crandall & Katt
Attorneys & Counselors at Law
City Staff Person: Maribeth B. Mills
Site Address/Location: 368, 370, and 374 Elm Avenue, SW
Official Tax Nos.: 1020704, 1020703, 1020702
Site Area: 0.2982 acres
Existing Zoning: RM-2, Residential Mixed Density District and H-2,
Historic Neighborhood Overlay District
Proposed Zoning: MX, Mixed Use District, with conditions, and H-2,
Historic Neighborhood Overlay District i
Existing Land Use: Vacant, single-family dwelling, and multifamily dwelling
Proposed Land Use: Office, general and professional
Neighborhood Plan: Old Southwest Neighborhood Plan
Specified Future Land Use: Residential
Filing Date: Original Application: January 7,2010
Background
The proposed rezoning would permit the expansion of an existing professional
office at 366 Elm Avenue SW. The applicant proposes to renovate two existing
two-story, residential buildings for office use. The only addition to the property
would be a 10-space surface parking lot located to the rear and side of the
existing buildings, to be accessed from the alley and screened from adjoining
residences. Any exterior modifications to the buildings and site will require
approval by the Architectural Review Board.
Conditions Proffered by the Applicant
The applicant requests that the following proffered condition be adopted as it
pertains to Official Tax Nos. 1020702, 1020703, and 1020704:
1. The property will be developed in substantial conformity with the
development plan prepared by Hill Studio, dated January 7,2010, a copy
of which is attached to this application as Exhibit B, subject to any
changes that may be required by the City during comprehensive
development plan review.
Members of City Council
Page 3
March 15,2010
Considerations
Surroundino Zonino and Land Use:
South
Zoning District
RM-2, Residential Mixed
Densit District
RM-1, Residential Mixed
Densit District
MX, Mixed Use District
RM-2, Residential Mixed
Densit
Land Use
Vacant lot and multifamily dwellings.
North
East
West
Compliance with the Zonino Ordinance:
The MX District is intended to fit seamlessly with residential development in
terms of both use and development requirements. The residential dwelling types
permitted in the property's current zoning classification would still be permitted in
the MX District with the addition of low-intensity office and support service uses.
Development requirements pertaining to parking, signage, and lighting are also
limited. Parking would be kept to the minimum required (9 spaces are required,
10 have been provided including 2 handicap spaces). Other options to
accommodate required parking on-street (prohibited on the eastbound side of
Elm Avenue) or in the applicant's adjoining parking area (topographic change
between the two sites) is not feasible. New building-mounted and freestanding
signage would be limited to a maximum of 32 square feet with freestanding signs
limited to 6 feet in height. Finally, lighting requirements in the MX District are
identical to those in all residential districts. Being located in the H-2 Overlay
District, any future modifications to the site or building will require approval from
the Architectural Review Board.
Conformity with the Comprehensive Plan and Neiohborhood Plan:
The Old Southwest Neighborhood Plan calls for the neighborhood to contain a
mixture of low-intensity commercial uses and a variety of residential dwelling
types to facilitate reinvestment. Elm Avenue is the most visible of three streets
identified by the Neighborhood Plan as having the greatest need for improvement
due to a high concentration of substandard housing and a lack of market activity.
While offices and other low-intensity commercial uses would encourage
investment along this corridor, the neighborhood would prefer to see the housing
stock improved through more homeowners to complement those already there.
The following policies of Vision 2001-2020 are relevant in the consideration of
this application:
· NH P2. Neighborhoods as villages. Neighborhoods will function as
villages, offering opportunities to live, work, shop, play, and interact in
a neighborhood setting.
Members of City Council
Page 4
March 15, 2010
. EC P6. Cultural and historic resources. Roanoke will identify,
preserve, and protect its historic districts, landmark features, historic
structures, and archaeological sites.
. ED P6. Vii/age centers. Village centers will be pursued as an
economic development strategy to strengthen neighborhoods and the
City's economy. (Note ED A38. Revise zoning ordinance to permit
mixed-use residential/commercial development and live/work space in
village centers and on the periphery of the central commercial areas.)
The following policies of the Old Southwest Neighborhood Plan are relevant in
the consideration of this application:
. Community Design Policies
o Historic Preservation: Old Southwest's character stems from its
historically significant architecture, streetscapes, and public
spaces. The historic character of Old Southwest must be
preserved, protected, and enhanced.
o Off-street surface parking lots should be limited. Where
necessary, surface lots should be located to the side or rear of
buildings and heavily landscaped to minimize their visibility.
. Residential Development Policies
o A variety of housing options should be available in Old
Southwest, including detached single-family, town homes,
condominiums, apartments, and live/work units.
. Economic Development Policies
o Businesses should attract clientele from the neighborhood and
elsewhere in the City.
Outside AQency Comments:
The City's Development Review Coordinator, Danielle Bishop, questioned the
site's capability of handling stormwater which is required when over 5,000 square
feet of land is disturbed. The applicant responded that they will stay under the
5,000 square foot requirement.
The City's Building Commissioner, Jeff Shawver, wanted to ensure that the
applicant was aware of the Building Code requirements for converting a
residence to an office. The applicant responded that they were aware of the
Building Code's requirements.
Public Comments:
None.
Members of City Council
Page 5
March 15,2010
Planninq Commission Public Hearinq:
The following comments and questions were posed by the Planning Commission
at their February 18, 2010 public hearing.
1. Mr. Chrisman expressed concern over the lack of information provided
regarding the renovation of the two existing buildings. The applicant
responded that the specifics regarding the buildings' renovations would be
decided with the Architectural Review Board and Old Southwest, Inc.
Staff reiterated to the Commission that the City's Architectural Review
Board has purview over the renovation of these two buildings.
2. Mr. Chrisman stated that he would like some guarantee that pedestrian
access would be maintained to the properties from Elm Avenue. The
applicant responded that topography raised the properties from street
level significantly, but that the existing steps would be retained and
restored. Note: The proffered development plan shows the retention of all
retaining walls, stairs, and sidewalks currently accessing the site from Elm
Avenue.
3. Ms. Katz stated that the Planning Commission's role was to determine
whether or not changing the zoning from one district to another was
appropriate and that the Architectural Review Board was the appropriate
body to oversee the renovation of the two existing buildings.
4. Mr. Williams asked what types of interior renovations were planned,
expressing concern that commercial renovations would deter their
conversion back to residential use in the future. The applicant responded
that most changes would revolve around meeting ADA and building code
requirements. Otherwise, offices and conference rooms are planned for
existing spaces.
5. Mr. Williams asked if the four vacant parcels at the corner of Elm Avenue
and Franklin Road could be used to expand their offices as they are
already zoned Mixed Use District. The applicant stated that they only own
one of the four parcels which is too narrow to accommodate their needs at
25 feet in width. Mr. Williams stated that he had an issue rezoning
residential property when vacant property already zoned for the proposed
use is in such close proximity.
6. Mr. Williams stated that he did not consider offices an invasive use to
residential property; however, he was concerned that an office use meant
that the properties would be vacant after regular business hours. He
worried that this would hurt the neighborhood from a public safety
standpoint.
7. Ms. Penn asked the applicant about any conversations they had with the
neighborhood association. The applicant responded that two meetings
had been held with the President of Old Southwest Inc., Jeff Campbell.
He also stated that the Old Southwest Inc. Board has met but decided not
to take a position on the application either for or against.
8. Mr. Williams asked staff if there were any physical issues with the
buildings. Staff responded that they were unable to answer that question
Members of City Council
Page 6
March 15, 2010
as they had never entered either building. Staff did mention that the home
on the now vacant lot had been lost in a fire and that the current request
would ensure the renovation of the remaining two buildings.
9. Mr. Chrisman was concerned that this rezoning constituted commercial
encroachment into the Old Southwest neighborhood.
The following comments and questions were posed by the public at the Planning
Commission's February 18, 2010 public hearing.
Ms. Joel Richert (415 Allison Avenue, S.W.) appeared before the
Commission and stated that in the 1970's the Old Southwest neighborhood
had experienced a lot of commercial encroachment with many homes being
torn down to make way for new buildings and parking lots. She went on to
say that the current neighborhood plan adopted in July 2009 emphasizes
housing and that commercial encroachment into the neighborhood needed to
stop because it made adjacent properties less desirable. Ms. Richert asked
for the application to be tabled for one month to allow more input from the
neighborhood. Ms. Penn asked staff who had been notified. Staff responded
that two legal ads were printed in the newspaper, that the property was
posted, that all adjoining property owners were notified by mail, and that the
president and two members of Old Southwest Inc. were notified. Mr. Van
Hyning asked Ms. Richert what she envisioned for the subject properties. Ms.
Richert responded that they should be maintained as residences.
Department of Planning, Building and Development
Room 166, Noel C. Taylor Municipal Building
215 Church Avenue, S.W.
Roanoke, Virginia 24011
Phone: (540) 853-1730 Fax: (540) 853-1230
Date: IJanuary 7, 201 0
Submittal Number: lorig.
o Rezoning, Not Otherwise Listed
[8] Rezoning, Conditional
o Rezoning to Planned Unit Development
o Establishment of Comprehensive Sign Overlay District
~'~ii1!l!lJi.
Address: 1368,370,374 Elm Avenue, SW
Official Tax No(s).: 11020704.1020703,1020702
o Amendment of Proffered Conditions
o Amendment of Planned Unit Development Plan
o Amendment of Comprehensive Sign Overlay District
Existing Base Zoning: RM-2, Residential Mixed Density
(If multiple zones, please manually enter all districts.)
Ordinance No(s). for Existing Conditions (If applicable): I
Requested Zoning: !MX. Mixed Use ] Proposed Land Use: IOffice, General or Prof.
o With Conditions
[BJ Without Conditions
Name: Isee Attached Exhibit A
I Phone Number:
I E-Mail: I
I
I
Address:
P~perty Owner's Signature:
+.1 (540) 342-2000 I
I
Phone Number:
E-Mail: 1
Name: Ipatrick T. Fennell
I Phone Number: I + 1 (540) 342-2000 I
E-Mail: I (,}F/5IJtveu € I
~ ~IfIX)A l.t..l,A III .60/lf
Authorized Agent's Signature:
Exhibit A to Zonin!! Amendment Application
370 Elm Avenue, SW (Tax ID: 1020703)
Owner: Bolt, Louise H. (rec~ntly deceased) (Life Estate)
· PatriciaEuba~ 1,'~,~" J;)...",~..........~..... .
Name. ~., . . ...... Dat~.,
Patricia Eubank . .
Address: 3740 Colonial Avenue, SW
Roanoke, VA 24018
. Nancy H. Rutledge /
Name:
Na
Address: 2321 Bainbridge Drive
Roanoke, V A 24017
j7:-h.~/tJ
Date: ! ~ t1 -/0
. David C. Hale
Name:
Date:
David C. Hale
Address: 604 Noe Street
San Francisco, CA 94114
374 Elm Avenue, SW (Tax 10: 1020702)
Owner: Bolt, Louise H. (recently deceased) (Life Estate)
· Patricia Euba~ 9,../r:::' .~) . ,t... J,., /-.
Name. 'f(~IsL~~ Date:
Patricia Eubank
Address: 3740 Colonial Avenue, SW
Roanoke, VA 24018
. Nancy H. Rutledg
Name:
Date: 1- ~ -/zJ
1/:,
Nanc . Rutledge
Address: 2321 Bainbridge Drive
Roanoke, VA 24017
· David C. Hale
Name: Date:
David C. Hale
Address: 604 Noe Street
SanFrancisco, CA 94114
1- 6'~liJ
FrOl:CRAHDALL I KATT
540+345+3527
Urban and Regional Planni (415) 771-2110
1423 P. 002/002
Jan 06 2010 1:27PM
Exhibit A to ZoniDI! Amendment ApDlicatioD
370 Elm AveDUe. SW (Tax ID: 1020703)
Owner: Boh, Louise H. (recently deceased) (Life &tate)
. Patritia Eubank . .
Name: Date:
Piltricia Eubank
Address: 3740 Colonial Avenue, SW
ROalWke, VA 24018
. Nancy H. Rutledge
Name: Date:
Nancy H. Rutledge
Addres~: 2321 Bainbridge Drive.
Roanoke, VA 240] 7
· David C. HII;S4.... ,. .
Name: _~ C ~ Date:
. David C. Hale
Address: 604 Noc Street
San Francisco, CA 94114
374 Elm Aven,,~ SW (Tax ID: 1020702)
Owner: Bolt. L~uise H. (recently deceased) (Life Estate)
· Patricia Eubank
Name: Date:
Palri4:ia EubaDk .
Address: 3740 Colonial Avenue. SW
Roanoke, VA 24018
".
. Nancy H. Rutledge
Name:
Nan4:Y H. Rutledge
Address: 2321 Bainbridge Drive .
RoBlloke, VA 24017
· D.vid C. HaI~ <> . 1
Name. ~~ -c.~.
. David C. Hale .
AddresS: 604 Noe Street
San Francisco, CA 94114
Date:
01/08/2010 1~;i2
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368 Elm Avenue, SW (Tax ID: 1020704)
Owner: Ferguson, James E. & Patricia Anne
Narr(j"J'1'~i:S"g~~ Dale: I - 7 :l (7 f r:Y
Address: P.O. Box 2262
"
Roanoke, V A 24009
Daniel L. Crandall"
Peter A. Katt
Danny D. Ashwell, Jr.
Patrick T. Fennell
D. Adam McKelvey
.. ([ranbalI &: 1katt
Attorneys & Counselors at Law
366 Elm Avenue, S. w., Roanoke, Virginia 24016
Telephone:
540-342-2000
Facsimile:
540- 345- 3527
. 1I1~'I~ll11iltoi:d!n ",,~~iRgl'.m: DC
January 7,2010
Written Narrative Summary
As Contract Purchaser of the lots located at 370 and 374 Elm Avenue, S,W.
(tax numbers 1020703 and 1020702, respectively), and the contract purchaser of
the lot located at 368 Elm A venue, S. W, (tax number 1020704), I respectfully
request amendment of the zoning district for these three lots from their current
RM-2 zoning district (residential mixed density), to the MX zoning district (mixed
use), and in support of this request I submit the following:
The Law Offices of Daniel L. Crandall & Associates, P.e. currently operates
in its main building located on adjoining lots at 366 Elm Avenue, S.W., Roanoke,
Virginia 24016, as well as a small additional office iocated on Franklin Road that
is necessary to accommodate current increased personnel requirements, We have
reached our maximum capacity in the main building, and wish to acquire two
adjacent properties, located at 370 and 374 Elm Avenue, S.W., to provide
additional office space for current needs. The properties located at 370 and 374
Elm A venue each have a house and surrounding landscaping, including stone
walls. We will be preserving the existing structures as they exist and will only
renovate to replace deteriorated materials with like-kind building products. The
houses, landscaping and stone walls on each lot are in grave need of restoration. In
order to allow us to occupy the two houses for office space, it is necessary that the
properties be rezoned from their current zoning district of RM-2, to MX, or mixed
use.
The rezoning of these properties will accomplish several goals that we
believe are consonant with the City's future land use plan of preserving these
locations for residential use. First, by acquiring these properties for our office use,
we will be able to expend the resources necessary to restore the houses to their
original architectural beauty, with the consent and oversight of the Architectural
Review Board.
Second, by rezoning these two properties for mixed use, we will be afforded the
additional office space that we require, and at the same time, through the mixed
use zoning designation, these properties will be preserved for residential use in
accordance with the City's future land use plan.
Thank you for your consideration of this application.
J
ii
tlH"l
STIJ,lho
Crandall Properties
Location Plan
January 7, 2010
HSPC Project No, 0961
Adjacent Property Owners List
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crandall Properties
AdjaCent propertieS & current Zoning
Janual'1 7 , 20~ 0
r\sPc protect Ho. 0961
Daniel L. Crandall'
Peter A. Kart
Danny D. Ashwell, Jr.
Patrick T. Fennell
D. Adam McKelvey
Q[ranbaII &: ]Satt
Attorneys & Counselors at Law
366 Elm Avenue, S.W.. Roanoke, Virginia 24016
Telephone:
540-342-2000
Facsimile:
540-345-3527
. ;.d~()'~I!illnt'dit)'W~ink:I\'ll, LX:
January 7, 2009
Proffered Condition to be Adopted
The applicant hereby requests that the following proffered condition be adopted as it pertains to
Official Tax Nos. 1020702, 1020703 and 1020704,
I. The property will be developed in substantial conformity with the development plan
prepared by Hill Studio, dated January 7, 2010, a copy of which is attached to this
application as Exhibit B, subject to any changes that may be required by the City during
comprehensive development plan review,
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The Roanoke Times
Roanoke, Virginia
Affidavit of Publication
The Roanoke Times
--------------------------------------------------+------------------------
CRANDELL & ASSOC
366 ELM AVE, SW
ROANOKE VA 24016
.. .~----- -'1.- .-..,----'-,
, I
City/County of Roanoke, Commonwealth/State of
Virginia. Sworn and subscribed before me this
__~i~_day of MAR 2010. Witness my hand and
official seal.
Notary Public
NOTICE OF PUBLIC '
HEARING
I The Council of the City of
I Roanoke will hold a pUblic
hearing on Monday, March
15, 2010, at 7:00 p.m., or
as soon thereafter as the
Imalle( may be heard, in the'
,Council Chamber, fourth'
floor, in the Noel C. Taylor;
Municipal Building, 215
Church Avenue, S. W.,
I:~oanoke, Virginia, loi
consider the following: '
Request from Daniel L.,
,Crandall to rezonej
properties located at 368,
'370 and 374 Elm Avenue'
is.W., bearing Official Ta~i
Nos. 1020702 through
1020704, from RM'-2 I
Residential Mixed Density
District, to MX; Mixed Use
, District, for the purpose of
general or professional
offices, such rezoning to be
subject to the condition that
the property will be
, developed in subslantial
Iconformitywith a
I development plan prepared I
I by Hill Studio dated January
7,2010.
! . A coPy of lhe application I
, IS available for review in the'
i Office of the City Clerk,'
! Room 456, Noel C. Taylor
I Municipal Building, and 215
: Church Avenue, S.W.,
I Roanoke, Virginia.
(. All parties in interest and
~ citizens may appear on the,
P above date and be heard on I
o the maller, If,you are a '
~ person wilh a disability who I
,II needs accommodations for
.0 this hearing; please contact i
(. the City Clerk's Office, at
I 853-2541, before noon on
, the Thursday before the
? date of the hearing listed
~ above.' t
GIVEN under my hand this'
23rd day of February, 2010.
StephanieM. Moon, CMC
City Clerk. ,
REFERENCE:
80027609
11990726
NPH-374 Elm-Daniel L
State of Virginia
City of Roanoke
I, (the undersigned) an authorized representative
of the Times-World Corporation, which corporation
is publisher of the Roanoke Times, a daily
newspaper publ'ished in Roanoke, in the State of
Virginia, do certify that the annexed notice was
published in said newspapers on the following
dates:
TOTAL COST:
FILED ON:
\\\\1111'",
,,\\ OY A I :'"
....,'~~~... . .. . ~ y. '......
~ <Q"" NOT Afn>..~ "'-:.
:: .. PUBLIC ". r.z- -:.
...*. RE .-
= : G. #7090930: =
.' : C"J: MY COMMISSION .: * =
,'t, -:. ~,'" ~/RE .. ~::
".', ... -:;,- '. ~ }. .' .s::: ::
I"~ -:.-~ '. ." ~...
..... '/t'~ ......... :0\5......
....'I C4LTH Or '-\" ""
I" ' \'
"'11111\\\
-------------------------------~------------------+------------------------
(11990726)
PUBLISHED ON:
02/26
03/05
393.12
03/05/10
Billing Services Representative
'\
~~~o
NOTICE OF PUBLIC HEARING
The Council ofthe City of Roanoke will hold a public hearing on Monday, March 15,2010,
at 7:00 p.m., or as soon thereafter as the matter may be heard, in the Council Chamber, fourth floor,
in the Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., Roanoke, Virginia, to consider
the following:
Request from Daniel L. Crandall to rezone properties located at 368,370 and
374 Elm Avenue, S.W., bearing Official Tax Nos. 1020702 through 1020704,
from RM-2, Residential i\:lixec1 Density District, to MX,Mixed Use Bistrict,
for the purpose of general or professional offices, such rezoning to be subject
to the condition that the property will be developed in substantial confomlity
with a development plan prepared by Hill Studio dated January 7,2010.
A copy of the application is available for review in the Office of the City Clerk, Room 456,
Noel C. Taylor Municipal Building, and 215 Church Avenue, S. W., Roanoke, Virginia.
All parties in interest and citizens may appear on the above date and be heard on the matter.
If you are a person with a disability who needs accommodations for this hearing, please contact the
City Clerk's OftJce, at 853-2541, before noon on the Thursday before the date of the hearing listed
above.
GIVEN under my hand this 23rdlayof February
,2010.
Stephanie M. Moon, CMC
City Clerk.
.
~;
Daniel Cr"a!l(bll-l"lczoI1C with prolTcr.doc
Notice to Publisher:
Publish in the Roanoke Times on Friday, February 26, 2010 and Friday, March 5, 2010.
Send affidavit to:
Stephanie M. Moon, CMC,
City Clerk
215 Church Avenue, S. W.,
Room 456
Roanoke, Virginia 24011
(540) 853-2541
Send Bill to:
Patrick T. Fennell, Attorney
The Law Offices of Daniel L. Crandall &
Associates, P. C.
366 Elm Avenue, S. W.
Roanoke, Virginia 24016
(540) 342-2000
NPH-374 Elm Avenue-Daniel Crandall-rezone with proffer.doc
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: c1erk@roanokeva.gov
JONATHAN E. CRAFT
Deputy City Clerk
STEPHANiE M. MOON, CMC
City Clerk
March 4, 2010
CECELIA T. WEBB
Assistant Deputy City Clerk
Mr. Everett Leigh Morgan, LLC
Ms. Margaret G. Turner, Trustee
Ms. Bettina Altizer
Mr. Jeff Campbell, Old Southwest, Inc.
Dearing Property Management
Mr. Robert Wells
Barnett Company BDW, LLC
Ladies and Gentlemen:
Pursuant to provisions of Resolution No. 25523 adopted by the Council of the City of
Roanoke on Monday, April 6, 1981, I have advertised a public hearing for Monday, March 15,
2010, at 7:00 p.m., or as soon thereafter as the matter may be heard, in the City Council
Chamber, Room 450, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., on the
request of Daniel L. Crandall to rezone properties located at 368,370 and 374 Elm Avenue,
S. W., from RM-2, Residential Mixed Density District, to MX, Mixed Use District, for the
purpose of general or professional offices.
This letter is provided for your information as an interested property owner and/or adjoining
property owner. If you have questions with regard to the matter, please call the Department
of Planning, Building and Development at 540-853-1730.
If you would like to receive a copy of the report of the City Planning Commission, please call
the City Clerk's Office at 540-853-2541.
Sincerely,
~rr,.~,~
Stephanie M. Moon, CMC
City Clerk
SMM:ctw
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: c1erk@roanokeva.gov
STEPHANIE M. MOON, CMC
City Clerk
JONATHAN E. CRAFT
Deputy City Clerk
March 4,2010
CECELIA T. WEBB
Assistant Deputy City Clerk
Patrick T. Fennell, Attorney
366 Elm Avenue, S. W.
Roanoke, Virginia 24016
Dear Mr. Fennell:
Pursuant to provisions of Resolution No. 25523 adopted by the Council of the City of
Roanoke on Monday, April 6, 1981, I have advertised a public hearing for Monday, March 15,
2010, at 7:00 p.m., or as soon thereafter as the matter may be heard, in the City Council
Chamber, Room 450, Noel C. TaylorMunicipal Building, 215 Church Avenue, S. W., on the
request of Daniel L. Crandall to rezone properties located at 368, 370 and 374 Elm
Avenue, S. W., from RM-2, Residential Mixed DensityDistrict, to MX, Mixed Use District, for
the purpose of general or professional offices.
For your information, I am enclosing copy of a notice of public hearing. Please review the
document and if you have questions, you may contact Steven J. Talevi, Assistant City
Attorney, at 540-853-2431.
It will be necessary for you, or your representative, to' be present at the March 15th
public hearing. Failure to appear could result in a deferral of the matter until a later
date.
Sincerely,
~~v n.. '1'hV
Stephan,ie M. Moon, CMC
City Clerk
SMM:ctw.
Enclosure
AFFIDAVIT PERTAINING TO THE REZONING REQUEST OF:
Daniel L. Crandall, Esq, 368, 370, 374 Elm Avenue, S.W. Tax Nos.
1020702-04, from RM2 to MX, conditional
)
)AFFIDA VIT
COMMONWEALTH OF VIRGINIA
)
) TO- WIT:
)
CITY OF ROANOKE
The affiant, Martha Pace Franklin, first being duly sworn, states that she is Secretary to
the Roanoke City Planning Commission, and as such is competent to make this affidavit
of her own personal knowledge. Affidavit states that, pursuant to the provisions of
Section 15.2-2204, Code of Virginia, (1950), as amended, on behalf of the Planning
Commission of the City of Roanoke, she has sent by first-class mail on the 1 st day of
February, 2010, notices ofa public hearing to be held on the 18th day of February, 2010,
on the request captioned above to the owner or agent of the parcels as set out below:
Tax No.
1020701
, 1020705
1020216
1020218
1020220
1020219
1020717
1020718
1020719
1020720
Name
Mailing Address
Everett Leigh Morgan LLC
104 Cedar Grove PI, SW
Leesburg, VA 24175
Applicant
Dearing Property Management
PO Box 8632
Roanoke, VA 24014
Margaret G. Turner, Trustee
6 Warner Street
Greenville, SC 29605
Robert Wells
383 Mountain Avenue, SW
Roanoke, VA 24016
Bettina Altizer
455 Laurelwood Drive
Roanoke, VA 24015
Barnett Company BDW, LLC
517 Walnut Avenue, SE
Roanoke, VA 24014
.~~~.w~~
Martha Pace Franklin
SUBSCRIBED AND SWORN to before me, a Notary Public, in the City of Roanoke,
Virginia, this 1st day of February, 2010.
._>.
u :."1...,
Department of Planning. Building and Development
Room 166. Noel C. Taylor Municipal Building
215 Church Avenue. S.W.
Roanoke, Virginia 24011
Phone: (540) 853-1730 Fax: (540) 853-1230
Submittal Number: IOrig.
""'CU9,R ~~:re:to):1ij~t< 'l
I
Date: IJanuary 7, 2010
Req..... <<-...ct all that ~j:
o Rezoning, Not Otherwise Listed
I8l Rezoning, Conditional
o Rezoning to Planned Unit Development
o Establishment of Comprehensive Sign Overlay District
Pr~ Information:
Address: \368,370,374 Elm Avenue, SW
Official Tax No(s).: 11020704,1020703,1020702
o Amendment of Proffered Conditions
o Amendment of Planned Unit Development Plan
o Amendment of Comprehensive Sign Overlay District
Existing Base Zoning: RM-2, Residential Mixed Density
(If multiple zones, please manually enter all districts.)
Ordinance No(s). for Existing Conditions (If applicable): I
Requested Zoning: IMX. Mixed Use ! Proposed Land Use: IOftice, General or Prof.
Pro.pe..., Owner ........tJon:
Name: Isee Attached Exhibit A
o With Conditions
I8l Without Conditions
I Phone Number:
I E-Mail: I
I
I
Address:
Property Owne~s Signature:
~ll~ InformatlGO Of different front own.~:
+1 (540) 342-2000 I
I
Phone Number:
E-Mail: I
.
Name: IPatrick T. Fennell
I Phone Number: I + 1 (540) 342-2000 I
E-Mail: I rFENNr.u.. @ r
tC /JIM/nlt,,&.LA tAl .t:'o1fl
Address:
Authorized Agenfs Signature:
Exhibit A to Zoning Amendment Application
370 Elm Avenue. SW (Tax ID: 1020703)
Owner: Bolt, Louise H. (recently deceased) (Life Estate)
· Patricia Eubank " f), , . 1/ If ~
Name: ~ Date:
Patricia Eubank .
Address: 3740 Colonial Avenue, SW
Roanoke, VA 24018
· Nancy H. Rutledge
Name:
/-h-/{J
Date: / - 6 -/.tJ
Na
Address: 2321 Bainbridge Drive
Roanoke, VA 24017
. David C. Hale
Name:
Date:
David C. Hale
Address: 604 Noe Street
San Francisco, CA 94114
374 Elm Avenue. SW (Tax ID: 1020702)
Owner: Bolt, Louise H. (recently deceased) (Life Estate)
· patricia;:~~~hI iJui
Patricia Eubank
Address: 3740 Colonial Avenue, SW
Roanoke, VA 24018
Date:
I-~-I()
. NancyH.Rut!edg~ // ~~~'
Name: ~ ;{I. ~~ Date: I-~ -/11
Nanc . Rutledge
Address: 2321 Bainbridge Drive
Roanoke, V A 24017
. David C. Hale
Name:
Date:
David C. Hale
Address: 604 Noe Street
San Francisco, CA 94114
368 Elm Avenue. SW (Tax ID: 1020704)
Owner: Ferguson, James E. & Patricia Anne
Na (JrJ.>J,;;"4< c1 ~~ Date: I - 1.. 20/(1
V PalriciaA. Ferg on
Address: P.O. Box 2262
Roanoke, V A 24009
"~
Daniel L. Crandall'
Peter A. Katt
Danny D. Ashwell, Jr.
Patrick T. Fennell
D. Adam McKelvey
" ]l(
'. ~,'.: ~:..,:'f,.' ,'",' ",,~-. ',. .
Q[ranbaII& Jkatt
Attorneys & Counselors at Law
366 Elm Avenue, S.w., Roanoke, VIrginia 24016
Telephone:
540-342-2000
Facsimile:
540-345-3527
.. al\l:l admlllcd m Wa~hing((Jn. DC
January 7,2010'
Written Narrative Summary
As Contract Purchaser of the lots located at 370 and 374 Elm Avenue, S.W.
(tax numbers 1020703 and 1020702, respectively), and the contract purchaser of
the lot located at 368 Elm Avenue, S.W. (tax number 1020704), I respectfully
request amendment of ' the zoning district for these three lots from their current
RM-2 zoning district (residential mixed density), to the MX zoning district (mixed
use), and in support of this request I submit the following:
The Law Offices of Daniel L. Crandall & Associates, p.e. currently operates
in its main building located on adjoining lots at 366 Elm Avenue, S.W., Roanoke,
Virginia 24016, as well as a small additional office located on Franklin Road that
is necessary to accommodate current increased personnel requirements. We have
reached our maximum capacity in the main building, and wish to acquire two
adjacent properties, located at 370 and 374 Elm Avenue, S.W., to provide
additional office space for current needs. The properties located at 370 and 374
Elm Avenue each have a house and surrounding landscaping, including stone
walls. We will be preserving the existing structures as they exist and will only
renovate to replace deteriorated materials with like-kind building products. The
houses, landscaping and stone walls on each lot are in grave need of restoration. In
order to allow us to occupy the two houses for office space, it is necessary that the
properties be rezoned from their current zoning district of RM-2, to MX, or mixed
use.
The rezoning of these properties will accomplish several goals that we
believe are consonant with the City's future land use plan of preserving these
locations for residential use. First, by acquiring these properties for our office use,
we wiJl be able to expend the resources necessary to restore the houses to their
original architectural beauty, with the consent and oversight of the Architectural
Review Board.
Second, by rezoning these two properties for mixed use, we will be afforded the
additional office space that we require, and at the same time, through the mixed
, use zoning designation, these properties will be preserved for residential use in
accordance with the City's future land use plan.
Thank you for your consideration of this application.
ia
KILL
S T LJ DIO
Crandall Properties
Location Plan
January 7, 2010
HSPC Project No. 0961
Adjacent Property Owners List
L._.._, _ __ f- .-- ,,'..., .-- ..----. .-.' --- .-..- .- - .n__ _'un. --
~LMA V~Il\JUE: CrandaHSidE? -IJ. __ . ~_ _____ _ __ ____ _ ___
T.'\X- IP #TADi)RE-SS _-__ _ I QYvNER-u~-~: rO~NER-Ai?DR~SS~~ =--- -(PROP. USE- . ---- --
1020701,378 EIIJ! Av~., ~WJ ~y_~re~, L~ig~ _+19_~ CedaL9!:oye__pl.,~W_n ,3QO~ f\I1 ultiFal!1iIy
1 02 070Sl36~ EilnAvc:. sw. .. i~r;::~~t~nicjL:lli:~S;;;;;JlA~~. W~_7S_ - -f 14.0:C_"m.,10",ial .
__. _ I-t& Ieresa L. _!BOC:l!10~~VA 219)6~__ ,Vacant
, I
ELMAVE~iiE: -O~p~site ofCran-dall- 1-- ----- --1--
, n. r -- - -- - . .! n.._ -,-_.- u_ ~_n_ _u
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TAX lp # L-.- ' I _ ___ __
,ADDR.ESS___ iO\~~'!'{ER .__~.~~~ ~~i2RES~ _~ ._'_- lP-RQP. USE _ .
1020216:37_5 Elm Av.e., SW\N/A , __ _~309::MultiFa1!li.ly.
~--j~~~~ke,VA--z10-1.i_ _ L._ _
_ ~ ~I A __ _ -.if.O~ B()x 8632 _ __ __ ___ i 3Q..Q- M l!ltiF~_mily
l _ __ m I ~l)anoke~'y A 240.1'1:____ ~_ _ _ . __
_ITll..r:ner, MCi.rgaretl~_W,!rner~t_ _ __ __ J~40-Col!1.!TI~rcialVac~pt
i ~2~sg()W~Trustee1~~~.:g~~!!;6~~.2~~~~5_::~2 5Q t 3 00 ~ MultiFamily
I -- -~ Roano_~e, y"A 21.914. --- i
1Q20?J81~73 ~lm Aye.,5W
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102021 ~~ ~m Ave.,_SW
iO~022:oI365 E(~ A..v.e.-,-SW-
1-
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M~l}NT AIN AVENUE: .opposit~ ,of c;rf:lndCiI.l i __
- I ___. .__.
TA~ ID # : __ '_ i __ ____ _~--.---------
!ADDRESS !OWNER ,OWNER ADDRESS
1 0207f7 i 383 Mountai~ Ave:, SWIWel1~, Robert A--+383 Mountain Ave., svi-
- ,-.. .--- -- i-- "-- - tRo~ok-~:-VA'240i6-
, ,__ _, ._.. 'n .__ _. _ _. ____ ..m'l_ _.. _, ._ ....... ,,__ .__. _ __ _ _u_ _u'__
1020718 Mou~tain Av~~, SW :A)tize~, B~ttin~ C.+155 ~aur_elw_()~d_D~.
10207191373 M~~~-tai~ Ave.~ sW!Aiti~er,B~ttinac.:~~~~oL~~~j-~~]-~~. -
- .. - i---- _n -- -- ,_m__ --.-.- IRoanoke,-VA 240i5 u_ -
-,- ---.! - "-,- - . ---'-1 ..'- ------ ----.- .---.,--- ..--- --------.--.. ----.... .
10207?O: 3~7 MountaillAv~~, S\Y; Bal:ne~col11panY1~ 7~al!1ut ~y"'e_~, S.'I!__.
I I BDW, LLC Roanoke, VA
- _n
'PROP. USE
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f 200~~iJ1g1eFami1y.
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[100- Vacant ~and_ .
013 .QQ--!\1 ~Iti F:<imily
~ 30 O:_M ulpFCi.mily
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crandal\ properties
Adiacent properties & current Zoning
January 7, 2010
HSPC project No. ()961
"""3.
',~,
Daniel L. CrandaW
Peter A. Katt
Danny D. Ashwell, If.
Patrick T. Fennell
D. Adam McKelvey
([ranbaII &: 1katt
Attorneys & Counselors at Law
366 Elm Avenue, S.w., Roanoke, Virginia 24016
Telephone:
540-342-2000
Facsimile:
540-345-3527
'" al...u iklmlUcl! m Wil~hil\~iWI. DC
January 7, 2009
Proffered Condition to be Adopted
The applicant hereby requests that the following proffered condition be adopted as it pertains to
Official Tax Nos. 1020702, 1020703 and 1020704.
1. The property will be developed in substantial conformity with the development plan
prepared by Hill Studio, dated January 7, 2010, a copy of which is attached to this
application as Exhibit B, subject to any changes that may be required by the City during
comprehensive development plan review.
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WHAT ARE THE PRIORITIES OF THE OSW NEIGHBORHOOD? 3,'!: '2.OJ 0
1. To improve the quality of life for all residents.
2.To enjoy a community spirit.
",. ~,.~-, ~-~ ~
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3.To save and enhance the historical significance of the built environment.
HOW WILL THIS REQUEST FOR REZONING AFFECT THE OSW
NEIGHBORHOOD?
AND HOW DO THESE TWO HOUSES RELATE TO THE
NEIGHBORHOOD?
l.It will decrease residential use in the neighborhood. These two pre 1900
homes will be condemned as residential because rarely if ever does a
residence ONCE converted to commercial use revert back to residential. In
theory it could, in reality it would not.
2.It will further the creeping encroachment of commercial use into the
residential use.
3.It will increase the "gray area". An area in the northeast comer of the OS W
neighborhood in which "any expectation of additional conversion to
commercial causes residential owners in anticipation of receiving high dollars
from developers, to neglect the maintenance of their property."
4.It will send a signal to residential property owners that the city of Roanoke
does NOT protect my investment. Home0wners will say, I am leaving the
city and will quietly do so. And in place of them we get absentee landlords
G,~~~ <\-0 6SlJ- L1~Vlt.t'~ ~'ooer aJ1A-11~
Hand out maps. Show zoning and use. ' ; CJ - v ~:- ~, ,
Show HSMM encroachment, doctors on oods Av ue. ~ I
MR CRANDALL HAS MULTIPLE OPTIONS.
1. He c~ build on his vacant land adjacent to his building.
Crandell Zoning. doc 3/15/2010
..
2. He can rent office space nearby. Given the current economy there is plenty
availabl~~ t-' ~ ~,
3. His argument that he will "fix the facade" is a small matter. A lot of houses
in OSW could use some facade treatment. Coloring the facade does not
"preserve the historical nature of the properties."
4.The use of the alley as a street.
5.Any zoning issues related to size of lot, buffers, etc.
In 2006, City Council endorsed a ~Housing Strategic Plan.
"It's goal is to reverse trends in the city, arrest housing conditions, stop loss
of population...
Meeting the goal will require many participants, and while the City should
be a catalyst in the efforts to change the housing market, the most important
long term participant must be the private sector." The City does not have
sufficient resources without the investment of the private sector. The goals
are further outlined to change the suburban sprawl. Roanoke needs a
sustainable housing market. The private sector needs assurance that their
investment in housing is safe. City Council plays a large role in the success of
neighborhoods. OSW has shown a healthy activity by the private section on
Miller's Hill, Victory Gardens and even on Marshall Avenue on the northern
rim. For over 30 years housing conditions have ~proved and sales
increased. A house on Marshall Avenue now rents for $1,000 a month.
These two residential properties are contributing structures to the
neighborhood. The City of Roanoke cannot afford to keep chipping away at
this fine, historic neighborhood~~~ ,
'--
If you cut the arm off a little at a time, it never heals and always hurts."
--
V ote no to the request to rezone.
Crandell Zoning. doc
3/15/2010
.,.
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~ eN NeIghborhood CommercIal ~-~~~ MX(c)' Mixed Use w/Conditfons
I" ~:., CN(c) NeIghborhood Commercial w/Condrtlons L-::=1 RM.1 Srngle-famlly, limIted Duplex
_ 0 Downtown [j71 RM-2 Mixed DenSity Resldentlal
,....:~~~::; D(c) Downtown w/Gond,t,ons _ ROS Recreation & Open Space cfJ'
<c-= =',7,7"'=-:-=-7=-=,,:0, ..o_'-=-==-':-,_::;==-==-'--=."...c.-:;__--=-_"'.,,-.::"'.~\ X~. U se,., Y'r\ X.
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151-Vacant-SFR-City
_ 152-Vacant-State
.,. 153-Vacant-Federal
~:__ 154-Vacant-Regional
_ 155-Vacant-Religious
156-Vacant-Charitable
158- Vacant-Other
_ 159-Vacant Land-SCC
200-SingleFamily
.. 2260-Res Condo Parent
_ 255-SFR-Religious
30D-Multifamily
_ 354-Multifamily-Regional
__ 355-Multifamily-Religious f
_ 358-Multifamily-Other "~.-'" .i;(/' !
_ 400-CommercialJlndustrial ~~N '......,.,.// /Y Q,feen: Ya."n_..f!V~Rs/~1
420-Commllnd-Misclmp -"~'" /7'<./-' "1)_ /'l " ,,~~ .~~ -. /J / -.
_ 451-Commllndust-City ./~> // "".., ," ~ . ""'" "I"~ :
,. 452 C /" ~>~\ ...'-..,., I~--. ":i)().... ~ /
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455-CommJlndust-Religious 0"..' / \ \ --, ;- ""A .. ~:\,--'--" V I
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456-Commllndust-Charltable,<" ~1/ 0 ' \ ,f/" -\. ~ ".. "'1', I
_ 458-Comm/lndust-Other 0/; ~<<cJ5"-, .,).\ // '-., ~ ~ ....'" . ./lJ;. ~I.,,;
'/ s~< -{~'-:/ \\ M-. ' - . - . - (t' r r~
460-Commercial Condo ':/r/ O~ /~ (~I\t, "" ......, ~ //
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PROPERTYDE
-_ 100-Vacant Land
140-Commercial Vacant
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REZONING APPLI:CA TION
,
CITY COUNCIL
CITY COUNCIL CHAMBER, NOEL C. TAYLOR
MUNICIPAL BUILDING
,
'.
.
TABLE OF CONTENTS:
'fAD 1:
AGENDA
TAB 2: JPLANNINGCOMMISSION HEARING AND
RECOMMENDATION
TAB 3: LETTER OF REQUEST FOR REZONING PROPERTY
TAB 4: APPLICATION FORM
TAB 5: CHECKLIST
TAB 6: WRITTEN NARRATIVE SUMMARY
TAB 7: 'LOCATION MAP
TAB 8: ADJOIN GIN PROPERTY OWNERS LIST
TAB 11: DEVELOPMENT PLAN
TAB 12: PHOTOGRAPHS
Meenng Agendas and PublIC Heanng Notices
http://www .roanokeva.gov /85256A8D0062AF3 7 /CurrentBaseLink/ ...
.
Home >>City Council >>Meeting Agendas and Public Hearing Notices
Meeting Agendas and Public Hearing Notices
Council Agendas and Reports
Notice otPublic Hearin~fMatters for Monday, March 15. 2010 at 7:00 p.m.
Pursuant to instruction of the Councilor provisions of Resolution No. 25523 adopted by the Council of the City of Roanoke on Monday, April 6, 1981, the following
matters were advertised for public hearing on Monday, March 15, 2010, at 7:00 p.m., or as soon thereafter as the matter may be heard, in the Council Chamber
located on the Fourth Floor of the Noel C. Taylor Municipal Building, 215 Church Avenue, S. W, Roanoke, Virginia 24011:
1. Request of Daniel L. Crandall to rezone properties located a1368, 370 and 374 Elm Avenue, S. W, from RM-2, Residential Mixed Density District, to MX, Mixed
Use District, for the purpose of general or professional offices.
2. Proposal of the City of Roanoke to adopt a resolution reallocating the amount of $1,758,392 of the General Obligation Public Improvement Bonds of the City
- authorized for issuance pursuant to Resolution Nos. 35489-080601 and 37373-041706 respectively ,by the Roanoke City Council and reallocating the amount of
$565,000 of the General Obligation Public Improvement Bonds of the City authorized for issuance pursuant to Resolution No. 38205-081808 adopted by City Council.
3. Proposal of the City of Roanoke to amend ~32-104(d), Code of the City of Roanoke (1979), as amended, to clarify the tax credit on the personal property tax on
motor vehicles which use clean Special fuels.
.
4. Proposal of the City of Roanoke to lease approximately 603 square feet of City-owned property located in the Roanoke City Market Building at 32 Market Square,
to C. Roger Lamm, III, dba Big lick Pizza Co., on a month to month basis beginning Apri/1, 2010, such terms not to exceed twelve months.
Citizens shall have lhe opportunity to be heard and to express their opinions on the abovementioned public hearing matters.
If you are a person with a disability who needs accommodations; please contact the City Clerk's Office, (540) 853-2541, by Thursday, March 11,,2010.
Agendas and Meetings
Notice of Intent to comply with Americans With Disabilities Act. Special assistance is available fordisabled persons addressing City Council.
Efforts will be made to provide adaptations or accommodations based on individual needs of qualified individuals with disabilities, provided that reasonable advance
notification has been received by the City Clerk's Office. For assistance, please contact the City Clerk's Office, 215 Church Avenue, S.W, Suite 456, Noel C. Taylor
Municipal Building. or call 853-2541.
· Regular meetings of the Roanoke City Council will convene on the first Monday of each month at 9:00 a.m., to conduct formal meetings, work sessions or
closed meetings, and thereafter, City Council shall take up the regular agenda at 2:00 p.m., in the City Council Chamber, fourth floor, Noel C. Taylor Municipal
Building, 215 Church Avenue, S. W
· Regular meetings of the Roanoke City Council wiIJ convene on the third Monday of each month, at 2:00 p.m., City Council shall take up the regular agenda,
and thereafter, at 7:00 p.m., City Council shall take up matters on public hearings in the City Council Chamber, fourth floor, Noel C. Taylor Municipal Building,
215 Church Avenue, S. W.
· Special meetings may be held, or meeting times may be altered with prior notification to the pubiic.
· The deadline for placing an item on the City Council agenda is 5:00 p, m., on the Tuesday preceding the Monday Council meeling.
.
Regular meetings of the Council are formal proceedings. City Council meetings are televised live and replayed at various times by RVlV Channel 3. All comments are
recorded on tape. An agenda is provided for the convenience of the public and the Council. Council reserves the right to alter the agenda at any lime without prior
notice.
GUIDEUNES FOR CITIZEN PARTICIPATION
10f2
3/9/2010] 0:27 AM
~."--".""b" ..0-....--.... ...~.._.. .............- .......--.. .....0.. ''''''''.''''~...
.II"'''p.11 H H n.J VLLUVn.A..I \,U'OV\" U...J",",JVr\.U.l....'VVVkr\.J J "'vW I ~IIUJa;)~LllU\l ...
The Roanoke City Council aims to provide a high quality of service, in a safe and secure environmenlln order to achieve this,
the following behavior will not be accepted.
.
. Behavior which is disruptille and interferes with the process, function, and enjoyment of the meeling;
· Harassment or the lhreat of violence loward City Council, staff, or members of the public; and
· Use of mobile communication devices while in Council Chambers.
Your assistance will be greatly apprecialed.
If YOU wish to address the Council:
Arry person wishing to address Council will be required 10 call the City Clerk's Office prior to the MOnday Council meeting, or register with the staff assistant at the
entrance to the Council Chamber prior to commencement of the Council meeling. Once the Council meeting has convened, there will be no further registration of
speakers, except for public hearing matters, If you would like your comments to be made a part of the record, please file a copy with ttie City Clerk.
A spokesperson may be named to present a group position, with others in agreement being recognized by standing. Council will try 10 hear everyone who wishes to
speak on a subject, but occasionally discussion is limited becauSe of time, On any single agenda item, one to four speakers will be allotted rille minutes each and five
or more speakers will be allotted three minutes each.
When YOU are called upon to sDeak. YOU are reauested to:
1., Come to the speaker's podium.
2. State your name. address, the party that you represent and direct questions to the Mayor.
3. Address your remarks to the Mayor and Members of CounCil and notto the aLdience.
4. File all written statements, along with other documentation, with the City Clerk.
Persons sDPearfna before Council will not be sHowed to:
1. Campaign for public office.
2. Promote private business ventures.
3. Engage in personal attacks.
4. Debate among the audience.
5. Use profanity or abusive language.
6. Jeer, cheer, or applaud, exce'pt during ceremonial matters.
.
Thank yOU for taking time to participate in your City Council meeting. The Mayor and Members of Council invite and encourage you 10 attend wheneVer possible
because good government depends on the interest and involvement of citizens.
.
20f2
3/9/20 I 0 10:27 AM
.
DanielL. Crandall'
Peter A. Katt
Danny D. Ashwell, Jr.
Patrick T. Pennell
D. Adam McKelvey
QCranbaII &: 1!att
Attorneys & Counselors at Law.
366 Elm Avenue, Sow., Roanoke, Vrrginia 24016
Telephone:
540-342-2000
Facsimile:
540-345-3527
. also admitted,in W8lihin~lon. DC
January 7, 2009
HAND DELIVERED
'Ms. Maribeth Mills
City Planner II
City of Roanoke
215 Church Avenue, S.W., Room 166
Roanoke, Virginia 24011
Re: Application for Conditional Rezoning
Dear Ms. Mills: .
.
I have enclosed the following documents in support of my request for rezoning of the
property located at368, 370 and 374 Elm Avenue, S.W.:
1. Application Form;
2. Checklist;
3. Location Map;
4. Adjoining Property Owners List;
5. Check payable to Treasurer, City of Roanoke in the amount of $925.00;
6. Written Proffer; and
-7. Development Plan.
<II
Thank' you very much for your assistance in the preparation of this application. If you
have any questions please call me or my associate, Patrick Fennell.
\.
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: c1erk@roanokeva.gov
JONATHAN E. CRAFT
Deputy City Clerk
STEPHANIE M. MOON, CMC
City Clerk
CECELIA T. WEBB
Assistant Deputy City Clerk
March 17,2010
Donald G. Gurney, Esquire
Hawkins, Delafield & Wood, LLP
67 Wall Street, 11th Floor
New York, New York 10005 -
Dear Mr. Gurney:
I am enclosing a certified copy of Resolution No. 38755-031510 reallocating the
purposes and the amounts of the General Obligation Public Improvement Bonds
authorized for issuance under Resolution No. 35489-080601 as supplemented by
Resolution No. 37373-041706 and under Resolution No, 38205-081808.
The abovereferenced measure was adopted by the Council of the City .of
Roanoke at a regular meeting held on Monday, March 15, 2010.
Sincerely,
~ m. YlJbuJ
Stephanie M. Moon, CMC
City Clerk
Enclosure
K:\Agenda Correspondence\March ]5, 2010.doc
Donald G. Gurney
March 17, 2010
Page 2
pc:
The Ilfonorable Brenda S~ Hamilton, Clerk of Circuit Court
Christopher P. Morrill, City Manager
William M. Hackworth, City Attorney
Ann ~. Shawver, Director of Finance
Sherrran M. Stovall, Director, Management and Budget
I .
I
K:\Agenda Correspondence\March 15, 2010.doc
,~
IN THE COUNCIL OF THE' CITY OF ROANOKE, VIRGINIA
The 15th day of March, 2010.
No. 38755-031510.
A RESOLUTION OF THE COUNCIL OF THE CITY OF
ROANOKE, VIRGINIA, REALLOCATING THE
PURPOSES AND THE AMOUNTS OF THE GENERAL
OBLIGATION PUBLIC IMPROVEMENT BONDS
AUTHORIZED FOR ISSUANCE UNDER RESOLUTION
NO. 35489-080601, AS SUPPLEMENTED BY RESOLUTION
NO. 37373-041706, AND UNDER RESOLUTION NO. 38205-
081808
BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROANOKE:
SECTION 1. Reallocation of Amounts Set Forth in Resolution No. 35489-
080601. As Supplemented by Resolution No. 37373-041706. (a) The Council (the "Council")
of the City of Roanoke, Virginia (the "City"), hereby reallocates to the payment of the costs of
the acquisition, construction, reconstruction, improvement,. extension, enlargement and
equipping of "Public Buildings" the amount of $1,758,392 set forth in Resolution No. 35489-
080601 adopted by the Council on August 6, 2001, as supplemented by Resolution No. 37373-
041706 adopted by the Council on April 17, 2006, for "Libraries".
(b) After the reallocation effected pursuant to Section 1 ( a) hereof, Section
2(b) of Resolution No. 37373-041706 is hereby amended to read as follows:
"(b) After the reallocation effected pursuant to Section 2(a)
hereof, the purposes and the amounts of the general obligation public
improvement bonds of the City in the principal amount of $31,245,000
authorized for issuance under Resolution No. 35489-080601 and the
general obligation public improvement bonds of the City in the principal
amount of $830,000 authorized for issuance under Resolution No. 35736-
012202 shall be applied to the payment of the costs of the acquisition,
construction, reconstruction, improvement, extension, enlargement and
equipping of various public improvement projects of and for the City for
the purposes and in the amounts set for the below; provided that, if any
purpose set forth below shall require less than the entire respective amount
so set forth, the difference may be applied to any of the other purposes so
set forth:
Purpose
Amount
. Crystal Spring Water Filtration Plant
Curb, Gutter and Sidewalk Improvements
Libraries
Public Buildings
Schools
. Stadiums
$ 5,445,000
5,000,000
3,831,608
1,758,392
4,600,000
11.440.000
$32,075,000"
618848.1032173 RSIND
- 2 -
SECTION 2. Reallocation of Amounts Set Forth in Resolution No. 38205-
081808. (a) The Council hereby reallocates to the. costs of the acquisition, construction,
reconstruction, improvement, extension, enlargement and equipping of "Public Buildings" the
, amount of$565,OOO set forth in Resolution No. 38205-081808 for "Public Libraries".
(b) After the reallocation effected pursuant to Section 2(a) hereof, the
purposes and the amounts of the general obligation public improvement bonds of the City in the
principal amount of $8,210,000 authorized for issuance under Resolution No. 38205-081808
shall be applied to the payment of the costs of the acquisition, construction, reconstruction,
improvement, extension, enlargement and equipping of various public improvement projects of
and for the City for the purposes and in the amounts set forth below; provided that, if any
purpose set forth below shall require less than the entire respective amount so set forth, the
. difference may be applied to any of the other purposes so set forth:
Purpose
Public Schools
Public Libraries
, Public Bridges
Streetscape Projects
Public Buildings
Amount
$2,500,000
1,295,000
1,700,000
1,150,000
1.565.000
$8,210,000
its adoption.
SECTION 3. Effectiveness of Resolution. This resolution shall take effect upon
ATTEST:
~h;. TY}oMJ
City Clerk.
618848.1032173 RSIND
t~
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 15th day of March, 2010.
No. 38756-031510.
AN ORDINANCE to' de-appropriate funding from bond funds for various projects
and to transfer funding from 2002A, 2008A VRA and cash funding to the Police Academy
Facilities project, amending anq reordaining certain sections of the 2009-2010 Capital
Projects, Golf Course and Amphitheater Funds Appropriations and dispensing with the
second reading by title of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that the following
sections of the 2009-2010 Capital Projects, Golf Course and Amphitheater Funds
Appropriations be, and the same are hereby, amended and reordained to read and provide
as follows:
Capital Proiects Fund
Appropriations
Appropriated from 2010 Bond Funds
Curb, Gutter, Sidewalk FY10
Melrose Avenue Bridge over Peters
Creek Road
Police Academy Building
Appropriated from General Revenue
Appropriated from General Revenue
Appropriated from 2010 Bond Funds
Appropriated from General Revenue'
Appropriated from 2002 Bond Funds
Appropriated from 2009 Bond Funds
Appropriated from 2009 Bond Funds
Appropriated from General Revenue
Appropriated from 2010 Bond Funds
Appropriated from 2010 Bond Funds
Appropriated from 2010 Bond Funds
Appropriated from 2010 Bond Funds
Appropriated from 2010 Bond Funds
Rivers Edge Restroom
Huff Lane Park Restrooms/Picnic
Shelter
08-530-9524-9302
08-530-9526-9324
$ ( 400,000)
1,000,000
400,000
3,000,000
( 61,000 )
( 241,000)
(1,000,000 )
456,608
1,758,392
(3,000,000 )
565,000
( 154,608)
( 132,600)
( 243,400)
( 312,600)
( 41,400 )
( 60,000 )
'. 132,600
08-530-9526-9325
08-530-9540-9976
08-530-9575-9003
08-530-9680-9003
08-530-9791-9302
08-530-9823-9003
08-530-9823-9076
08-530-9823-9201
08-530-9823-9301
08~615-9862-9003
08-620-9113-9302
08-620-9114-9302
08-620-9115-9302
08-620-9116-9302
08-620-9117-9302
08-620-9702-9317
08-620-9702-9318
243,400
Fishburn Park Restrooms/Picnic
Shelter 08-620-9702-9319 312,600
River Edge Park Athletic Field
Irrigation Upgrades 08-620-9702-9320 41,400
Park Paving Projects 08-620-9702-9321 60,000
Washington Park Pool Improvements 08-620-9702-9328 1,910,000
Appropriated from 2010 Bond Funds 08-620-9764-9302 \ ( 1,910,000 )
Full Service Branch Library 08-650-9724-9310 1,000,000
Renovated Branch Opening Day
Collection 08-650-9724-9311 (. 85,000 )
Renovation/Expansion Branch -
Gainsboro 08-650-9724-9312 124,000
Renovation/Expansion Branch -
Jackson 08-650-9724-9313 . 102,000
New Storefront Branch 08-650-9724-9314 69,000
Appropriated from 2002 Bond Funds 08-650-9728:9076 ( 17,303 )
Appropriated from 2009 Bond Funds 08-650-9728-9301 ( 17,000 )
Appropriated from 2002 Bond Funds 08-650-9729-9076 - , ( 133,590 )
Appropriated from 2009 Bond Funds 08-650-9729-9301 ( '124,000 )
Appropriated from 2002 Bond Funds 08-650-9730-9076 ( 238,384 )
Appropriated from 2009 Bond Funds 08-650-9730-9301 ( 1,000,000 )
Appropriated from 2002 Bond Funds 08-650-9731-9076 (1,369,115 )
Appropriated from 2009 Bond Funds 08-650-9731-9301 ( 69,000 )
Appropriated from 2009 Bond Funds 08-650-9747 -9301 ( 565,000 )
Golf Course Fund
Appropriations
Countryside Golf Course 15-300-9345-9328 1,500,000
Appropriated from 2010 Bond Funds 15-300-9724-9302 ( 1,500,000 )
Amphitheater Fund
Appropriations
Appropriated from 2010 Bond Funds 16-530-9118-9302 ( 1,200,000 )
Elmwood Park Amphitheater 16-530-9528-9322 1,200,000
Pursuant to the provisions of Section 12 of the City Charter, the second reading
of this ordinance by title is hereby dispensed with.
ATTEST:
,~ 1r-).lrIr\u~
City .Cle~k. - )
CITY OF ROANOKE
DEPARTMENT OF FINANCE
215 Church Avenue, SW, Suite 461
PO Box 1220
Roanoke, Virginia 24011-1220
Telephone: (540) 853-2821
Fax: (540) 853-6142
JOHN W. BINGHAM, CPA
Assistant Director of Finance
ANN H. SHAWVER, CPA
Director of Finance
ANDREA F. TRENT
Assistant Director of Finance
March 15, 2010
Honorable David A. Bowers, Mayor
Honorable Sherman P. Lea, Vice Mayor
Honorable M. Rupert Cutler, Council Member
Honorable Gwendolyn W. Mason, Council Member
Honorable AnitaJ. Price, Council Member
Honorable Court G. Rosen, Council Member
Honorable David B. Trinkle, Council Member
Dear Mayor Bowers and Members of City Council:
Subject: Budget Adjustment to Reflect Revisions to Capital Improvement Program
On May 19, 2008, City CoLincil approved the Comprehensive Agreement for the
design and construction of a Police Academy Facility and authorized, in advance
of issuance, $5.5 million of Series 2008A Virginia Resource Authority (VRA) bond
funding. The Comprehensive Agreement provided a Police Academy of
approximately 25,586 square feet including a gymnasium and a water safety
training facility. A total project budget of $7.1 million consists of $5.5 in bond
funding, $1.3 million from Police Asset Forfeiture funds, and $.3 million in cash
funding.
On July 20, 2009, City Council approved the Capital Improvement Program (ClP)
Update for FY 2010-2014, and subsequently, modified the update on August 3,
2009. The ClP includes planned bond issuance for FY 2010 in the amount of
$13.945 million, which City Council authorized on second reading on September
22, 2009, for the following projects.
. Roanoke River Flood Reduction -
· Parks and Recreation Master Plan -
. Elmwood Park Amphitheater -
. Bridge Renovation/Repair -
. Curb, Gutter, Sidewalks -
. School Roof Repair/Replacement -
$1,455,000
6,740,000
.1,200,0'00
1 050 '0''0-0' .
, ,
1 ,000,000
2,500,000
Honorable Mayor and Members of Council
March 15, 2010
Page 2
Council also appropriated funds in advance of debt issuance for several of the
projects referenced above, in addition to the Police Academy and Library Master
Plan projects during FY 2009.
On January 19, 2010, Council directed staff to move forward with a recommended
plan to reprioritize the timing of planned bond issuance as outlined in Attachment
A. Given the revised timing of planned bond issuance, funding appropriated in
advance of bond issuance will need to be de-appropriated from the following
projects:
. Police Academy
. Library Master Plan
o Storefront Branch
o Gainsboro Branch
o Jackson Park Branch
o Full Service Branch
. Countryside
. Washington Park
. Park Improvements
. Bridge Renovation/Repair
. Curb, Gutter, Sidewalks
. Amphitheater
$3,000,000
1 ,210,000
$ 69,000
124,000
1 7,000
1 ,000,000
1,500,000
1 ,91 0,000
790,000
400,000
1,000,000
1 ,200,000
The revisions to the timing of debt issuance will result in a decrease in the ClP in
the amount of $12,227,078.
Recommendation:
Hold a public hearing at Council's regular 7:00 p.m. meeting on March 15, 2010,
on the reallocation of general obligation public improvement bonds in the amount
of $2,323,392.
Following the public hearing on March 15, 2010, adopt a resolution authorizing
the reallocation of the Series 2002A and 2008A VRA bond funds for the Police
Academy Facility project.
Adopt the accompanying budget ordinance to reallocate previously appropriated
funding from prior year bond issuance and cash funding in the amount of
$2,780,000 as detailed below to the Police Academy project:
Honorable Mayor and Members of Council
March 15,2010
Page 3
Project Name Account Number Series 2002 Series Cash
A 2008A Fundinq
Jackson Park 08-650-9728-9076 $ 17,303 $ - $ -
Librarv Branch
Gainsboro 08-650-9729-9076 133,590 - -
Branch Library
Full Service' 08-650-9730-9076 238,384 - -
Librarv Branch
Storefront Branch 08-650-9731-9076 1 ,369,11 5 - -
Library
Opening Day 08-650-9747-9301 - 565,000 -
Librarv Collection
Melrose Fire-EMS 08-530-9680-9003 - - 241 ,000
Station #5
Market Rate 08-61 5-9862-9003 - - 154,608
Pu rchase Rehab
Capital Project 08-530-9575-9220 61 ,000
Continqencv
Total $1,758,392 $ 565,000 $ 456,608
Numerous resolutions have been adopted as outlined on Attachment B that
support the adoption of Series 2002A bond funds.
The accompanying budget ordinance also de-appropriates bond funding outlined
above as per City Council's direction on January 19, 2010.
Respectfully su bmitted,
IQB~
Ann H. Shawver
Director of Finance
Attachments
c: Christopher P. Morrill, City Manager
Stephani.e M. Moon, City Clerk
William M. Hackworth, City Attorney
James Grigsby, Assistant City Manager for Operations
R. Brian Townsend, Assistant City Manager for Community Development
Sherman M. Stovall; Director of Management and Budget
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Attachment B
Additional Information from Prior Council Actions
On August 6, 2001, City Council adopted Resolution 35489-080601
authorizing the City to issue general obligation public improvement
bonds of the City in the principal amount of $31 ,245,000, $16.2 million
of which was for the Stadium/Amphitheatre project.
On January 22,2002, City Council adopted Resolution No. 35736-012202
authorizing the City to issue general obligation public improvement
bonds of the City in the principal amount of $830,000 for the
Stadium/Amphitheatre project.
On April 17, 2006, City Council adopted Resolution 37373-041 706
reallocating the purpose of $5.59 million of the general obligation public
improvement bonds from Stadium/Amphitheatre to Libraries.
On April 16, 2007, City Council adopted Ordinance 37737-041607
transferring Series 2002 General Obligation Bonds from the Library
Facilities Project to various new library projects.
The Roanoke Times
Roanoke, Virginia
Affidavit of Publication
The Roanoke Times
--------------------------------------------------+------------------------
STEPHANIE M. MOON
CITY OF ROANOKE CLERK'S OFFICE
215 CHURCH AVE SW RM 456
NOEL C. TAYLOR MUNICIPAL BLDG.
ROANOKE VA 24011
REFERENCE: 32143302
12000679
NPH-Public Improveme
State of Virginia
City of Roanoke
I, (the undersigned) an authorized representat i ve
of the Times-World Corporation, which corporation
is publisher of the Roanoke Times, a daily
newspaper published in Roanoke, in the State of
Virginia, do certify that the annexed notice was
published in said newspapers on the following
dates:
City/County of Roanoke, Commonwealth/State of
Vi~~~~nia. Sworn and subscribed before me this
_~_day of MAR 2010, Witness my hand and
official seal,
_~~~__ Notary Public
PUBLISHED ON: 03/01
",'"l/1111
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:: ~: PUBLIC '. ~ ~
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= *" [ EG. #7044193 ~ (j) :
:. (") : MY COMMISSION : * =
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TOTAL COST: 215.28
FILED ON: ????????
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r-N-onCEoF pUBLIC I
NOTICE~~~~~~Y GIVE~J
pursuant to Section!
15.2.2606.A of the Code of,
Virginia, 1950, that the:
Council of the City of
Roanoke, Virginia (the!
i'City"), will hold a publici
nearing on Monday, March!
15,2010, at 7:00 P.M"I
local time, or as soon as
the matter may be heard; in
the Council Chamber, Noel
C. Taylor Municipal Building,
215 Church Avenue, S.W.,
Roanoke, Virginia 24011,
with respect to the
proposed adoption by the
Council of a resolution
reallocating the amount of
$1,75B,392 of the general
,obligation public
improvement ,bonds of the
City authorized for issuance
under; .Resolution No.
35489.080601 adopted by
the Council on August 6,
2001, as supplemented by
Resolution No.
37373.041706 adopted by
the Council on April 17,
2006, from the purpose of
"Libraries" to "Public
Buildings", and reallocating
the amount of $565,000 of
the general obligation
public improvement bonds
of the City authorized for
issuance under Resolution
No. 38205-081808 adopted
by the Council on August
18, 2008 from the purpose
of "Public Libraries" to
"Public Buildings".
The members of public are
invited'to attend the public
hearing and to appear and
present their views on the
proposed resolution,
The full text of the
proposed resolution is on
file in the office of the City
Clerk, Noel C. Taylor
Municipal Building, Room
456, 215 Church Avenue,
S.W., Roanoke, Virginia
24011.
Oated: March 1, 2010
STEPHANIE M. MOON, CMC
I 'i.',. CityCierk
1112(00679)""; '-"'f
--------------------------------------------------+------------------------
Authorized ~ ....JL IY/Lh ·
Signature'-f~~---_z~' Billing Services Representative
v\t\~
NOTICE OF PUBLIC HEARING
NOTICE IS HEREBY GIVEN, pursuant to Section 15.2-2606.A of the Code of
Virginia, 1950, that the Council of the City of Roanoke, Virginia (the "City"), will hold a public
hearing on Monday, March 15, 2010, at 7:00 P.M., local time, or as soon as the matter may be
heard, in the Council Chamber, Noel C. Taylor Municipal Building, 215 Church Avenue, S.W.,
Roanoke, Virginia 24011, with respect to the proposed adoption by the Council of a resolution
reallocating the amount of$1,758,392 of the general obligation public improvement bonds of the
City authorized for issuance under Resolution No. 35489-080601 adopted by the Council on
August 6, 2001, as supplemented by Resolution No. 37373-041706 adopted by the Council on
April 17, 2006, from the purpose of "Libraries" to "Public Buildings", and reallocating the
amount of $565,000 of the general obligation public improvement bonds of the City authorized
for issuance under Resolution No. 38205-081808 adopted'by the Council on August 18,2008
from the purpose of "Public Libraries" to "Public Buildings".
The members of public are invited to attend the public hearing and to appear and
present their views on the proposed resolution.
The full text of the proposed resolution is on file in the office of the City Clerk,
Noel C. Taylor Municipal Building, Room 456, 215 Church Avenue,. S.W., Roanoke, Virginia
24011.
Dated: March 1,2010
STEPHANIE M. MOON, CMC
City Clerk
City of Roanoke, Virginia
[TO BE PUBLISHED ON MONDAY, MARCH 1, 2010, AND ON MONDAY, MARCH 8,
2010]
604858.1 032173 FRMS
Notice to Publisher:
Publish in the Roanoke Times on Monday, March 1, 2010, and Monday, March 8, 2010.
Send affidavit to:
Stephanie M. Moon, CMC,
City Clerk
215 Church Avenue, S. W.,
Room 456
Roanoke, Virginia 24011
(540) 853-2541
Send Bill to:
Ann H. Shawver, Director of Finance
215 Church Avenue, S. W., Room 465
Roanoke, Virginia 24011
(540) 853-2821
2
604858.1032173 FRMS
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: c1erk@roanokeva.gov
JONA THAN E. CRAFT
Deputy City Clerk
STEPHANIE M. MOON, CMC
City Clerk
CECELlA T. WEBB
Assistant Deputy City Clerk
March 17,2010
Municipal Code Corporation
P. O. Box 2235
Tallahassee, Florida 32316
Ladies and Gentlemen:
I am enclosing copy of Ordinance No. 38757-031510 amending of
Subsection (d) of 32-104, Levied: rates, Article III, Tax on Tangible
Personal Property Generallv, Chapter 32, Taxation, Code of the City of
Roanoke which provides for a special personal property tax rate for
certain motor vehicles which use clean special fuels; and dispensing with
the second reading by title of this ordinance.
The above referenced measure was adopted by the Council of the City of
Roanoke at a regular meeting held on Monday, March 15, 2010.
Sincerely,
~ 111. fljow
Stephanie M. Moon, CMC
City Clerk
Enclosure
K:\Agenda Correspondence\March 15, 201O.doc
Municipal Code Corporation
March 17,2010
Page 2
pc: The Honorable Brenda S. Hamilton, Clerk, Circuit Court
The Honorable Sherman P. Holland, Commissioner of the Revenue
The Honorable Evelyn W. Powers, City Treasurer
Ronald S. Albright, Clerk, General District Court
David ic. Wells, Clerk, Juvenile and Domestic Relations District
Court
Chief Magistrate, Office of the Magistrate
Lora A. Wilson, Law Librarian
Christopher P. Morrill, City Manager
William M. Hackworth, City Attorney
Ann H. Shawver, Director of Finance
Sherman M. Stovall, Director, Management and Budget
Roy M. Mentkow, Director of Technology
K:\Agenda Correspondence\March 15, 201O.doc
j
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 15th day of March, 2010.
No. 38757-031510.
AN ORDINANCE amending of Subsection (d) of 32-104, Levied: rates; Article III, Tax on
Tangible Personal Property Generally, Chapter 32, Taxation, Code of the City of Roanoke which
provides for a special personal property tax rate for certain motor vehicles which use clean special
fuels; and dispensing with the second reading by title of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that:
1. Section 32-104, Levied: rates,' Article III, Tax on Tangible Personal Property
Generally, Chapter 32, Taxation, Code of the City of Roanoke, is amended to read and provide as
follows:
***
(d) Effective January 1, 2010, the tax rate contained in this section shall not apply to
motor vehicles which use clean special fuels, as defined in ~58.1-3506.A.22,
Code of Virginia. For purposes of the taxation of such vehicles pursuant to this
article, there is hereby imposed and levied, and there shall be collected, for each
tax year, a tax at the rate of three dollars and forty-five cents ($3.45) on every one
hundred dollars ($100.00) of the fair market value of such vehicle; provided that
the owner shall receive a credit of ten, percent (10%) on the taxable amount the
amount due after the State's personal proper~y tax relief (PPTRA) has been
applied to the tax. .
2. Pursuant to the provisions of Section 12 of the City Charter, the second reading of this
ordinance by title is dispensed with.
ATT,EST: .
i~ IYJ. h1o~
. City Clerk. L
K:\Measures\Code Amendment add d to 32-104 Personal Property Taxes 2010 redo.doc
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, S.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: (540) 853-1138
City Web: www.roanokeva.gov
March 15, 2010
Honorable David A. Bowers, Mayor
Honorable Sherman P. Lea, Vice Mayor
Honorable M. Rupert Cutler, Council Member
Honorable Gwendolyn W. Mason, Council Member
Honorable AnitaJ. Price, Council Member
Honorable Court G. Rosen, Council Member
Honorable David B. Trinkle, Council Member
Dear Mayor Bowers and Members of City Council:
Subject:
Revised Ordinance for
Personal Property Tax
Incentive for Owners of "Clean
Special Fuel" Vehicles
Background:
On October 22, 2009, Council adopted a tax incentive for owners of clean
special fuel vehicles as part of the City's ongoing effort to reduce its carbon
footprint. As defined by Secti.on 46.2-749.3 of the Virginia State Code, "clean
special fuel" means "any product or energy source used to pr.opel a highway
vehicle, the use of which, compared to conventional gasoline or reformulated
gasoline, results in lower emissions of oxides of nitrogen, volatile organic
compounds, carbon monoxide or particulates or any combination thereof. The
term includes compressed natural gas, liquefied petroleum gas, hydrogen;
hythane (a combination of compressed natural gas and hydrogen), and
electricity." The category includes ~any, though not all, hybrid vehicles.
Considerations:
The ordinance that was adopted at that time references that "the owner shall
receive a credit of ten percent (10%) on the taxable amount" of the fair market
value of the clean special fuel vehicle. The .ordinance should be amended to
read "the owner shall receive a credit of ten perceht (10%) on the amount due
after the State's personal property tax relief (PPTRA) has been applied to the
tax."
Honorable Mayor and Members of City Council
March 15,2010
Page 2
Recommended Action:
Adopt the amended ordinance establishing a 10% credit on the amount due
from the owners of clean special fuel vehicles after the State's personal
property tax relief (PPTRA) has been applied to the tax to be effective January 1,
2010.
Respectfully submitted,
{!)Lp~
Christopher P. Morrill
City Manager
CPMjrbl
Attachment
c: Honorable Sherman A. Holland, Commissioner of the Revenue
Honorable Evelyn W. Powers, City Treasurer
Stephanie M. Moon, City Clerk
William M. Hackworth, City Attorney
Ann H. Shawver, Director of Finance
R. Brian Townsend, Assistant City Manager for Community Development
Sherman M. Stovall, Director of Management and Budget
Roy M. Mentkow, Director of Technology
CM 1 0-00047
The Roanoke Times
Roanoke, Virginia
Affidavit of Publication
The Roanoke Times
ROANOKE CITY CLERK'S OFFICE
215 CHURCH AVE RM 4
ROANOKE VA 24011
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$' ~ ..' NOTARY','.. ~ -=:.
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g * t REG. #7090;0 ': * ~
: C") ~ MY COMMISSI : :
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Reference: 80023382
12003695
State of Virginia
City of Roanoke
I, (the undersigned) an authorized representative
of the Times-World Corporation, which corporation
is publisher of the Roanoke Times, a daily
newspaper published in Roanoke, in the State of
Virginia, do certify that the annexed notice was
published in said newspapers on the fol/owing
dates:
City/County of Roanoke, Commonwealth/State of
Vir~.ia. Sworn & subscribed before me this
~n, day of March 2010. Witness my hand
and official seal.
PUBLISHED ON: 03/05/10
TOTAL COST:
FILED ON:
156.00
3/5/2010
-- -_.~- --------
i NOTICE OF PUBLIC I
I HEARING :
, Notice is hereby given that,
the Cily Council of the City
of Roanoke 'wiU hold a
public hearing at its regular
meeting 10 b,e held on,
Monday, Marcl] :15, 2010, '
commencing a17:00 p.m., .
in the Council Chambers, I
4th Floor, Noel C. Taylor'
Municipal Building, 215 :
Church Avenue" S.W.,
Roanoke, Virginia, 'or as ,
soon thereafter as the
mailer may be heard, on I
the issue of amending!
g32-104(d), Code of the I
City of Roanoke (1979), as
amended, to clarify the tax
credit on the personal
property tax.on motor
vehicles which use clean
special fuels.
The proposed ordinance is
available for examination by
the public in the Office of
the City Clerk, Room 456
Municipal Building, 215
Church Avenue, S. W.,
Roanoke, Virginia 24011.
If you are a person with a
disability who' needs
accommodations for this
public hearing, contact the ,
City.Clerk's Office, I
853-2541, by 12:00 noon
on ThUrsday, March 11,
2010.
GIVEN under my hand this,
1st day of March, 2010.
Stephanie M. Moon,
City Clerk.
(12003695)
------------------------------------------------------------------------------------------------------------------------------------------
Authorized v-: ~ ·
Signalure If4I!.fk 7j . 'i/J4)11iA
( ,/
, Billing Services Representative
~
NOTICE OF PUBLIC HEARING
Notice is hereby given that the City Council ofthe City of Roanoke will hold a public hearing
at its regular meeting to be held on Monday, March 15, 2010, commencing at 7:00 p.m., in the
Council Chambers, 4th Floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S.W.,
Roanoke, Virginia, or as soon thereafter as the matter may be heard, on the issue of amending 932-
1 04( d), Code of the City of Roanoke (1979), as amended, to clarify the tax credit on the personal
property tax on motor vehicles which use clean special fuels.
The proposed ordinance is availa,ble for examination by the public in the Office ofthe City
Clerk, Room 456 Municipal Building, 215 Church Avenue, S. W., Roanoke, Virginia 24011.
If you are a person with a disability who needs accommodations for this public hearing,
contact the City Clerk's Office, 853-2541, by 12:00 noon on Thursday, March 11,2010.
GIVEN under my hand this 1 st day of Mar'ch , 2010.
Stephanie M. Moon, City Clerk.
Notice to Publisher:
Publish in the Roanoke Times on Friday, March 5, 2010.
Send bill and affidavit to:
Stephanie M. Moon, CMC,
City Clerk
215 Church Avenue, S. W.,
Room 456
Roanoke, Virginia 24011
(540) 853-2541
K:\NOTlCES\20 I OIMARCHlNPH-CLEAN FUEL VEHICLES. DOC
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Recvcle!
Schools need money because of Huge Budget cuts.
pre~t9-'t.e.@r.I.L!;!~m~!1~!Y.
1972_ Go Back In Time. My 5th Grade Teacher, "Mr. Nineger"Taught us to Recv~1e Cans.
We brought cans to school to save in a huge cardboard box placed in the Hallway! Outside our
classroom. The price was 10 cents per pound then.
2010 The Present! I still collect cans. They have fluctuated in over the years. And in different cities,
and states, the price is different. The Summer of 2008 the price was 60 cents per pound. Then around
November 2008 the price dropped to half the price which is 30 cents per pound. Slowly it has been
climbing back up, as of 02/25/10 it is
Over the years I learned through aquaintances that other metals can be recycled. Also.
In BoyScouts I learned about Recycling Newspapers and cardboard-What I am getting at is there
are things that we can do as citizens, humans, and parents to get this economy started again plus help
Mother Earth!
One Most Important To Me. Do Not Let Education' Be Cut~ or Schools be
closed. or Tea"hers Be Laid Off.
The Campbell Soup Company pays, Schools for the points from the UPC Symbols on their cans. If they
take the time and initiates to print them on the cans, we as parents should cut them off and send
them in for-$ for our schools. Expand this incentive to just regular citizens without children. My
neighbors, friends, and relatives help me and save them for my daughter's daycare. They had to use
.
them to order glue for the crafts program. This little piece of paper saves some room in the landfills.
I then save the tin can to turn into the recycling center. Phone# 8()()-424-5331
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+knolN that Delftlnoes"Pizza'ilonates 10%""tof.a;>ene-'dayprOfit per month to a certaiRschool.and
Chuck E Cheese Pizza donates 15% of a one day a month to a certain school. Then I suppose the
companies choose a different school for the other days of the month. Folks that aren't parents or do
not have children in school, do not know about many of these programs.
We need a public announcement to alert all citizens in our area about these companies that are
contributing to our schools. Maybe other corporations will jump on the band wagon to help. Our
schools will benefit a lot more from everyone saving the coupons and packages.
Others that I know of:
Campbell's Soup
Betty Crocker
General Mills
Pillsbury
Capri Sun
Lays (Frito Lay Corporation)
Cool Aid Drinks
Appalachian Power could win back customers support by donating some of their 27% profits to
schools. Our schools are getting flushed down the toilet while large corporations are making a profit.
You wanted to displace the Roanoke City Market building tenants to renovate it. The Market building is
fine compared to misplacing innocent children to different schools and a new bus system. You want to
build an amphitheater but close my JV high school, William Ruffner. Wake up and act like adults.' Please
stop this insanity. Our children need to be taught leadership and they need to lead future generations
by the examples we have shown them. Our local government needs to stop playing games, having
cocktail parties and receptions. Spend the money on schools and education of future America. Mr.
Cooper, independent running for city council, mentioned an amphitheater and golf course before he
mentioned schools, education, or health care in his speech on 3/5/2010!
In 2000, I visited my step niece up in Fon De Lack, Wisconsin. She told me that her town would
impose fines on residents that did not recycle. If we do like other states, and impose a deposit fee on
bottles and cans, then people will think twice about throwing trash out in our streets. Read the side of
the next drink container that you use. I know that it will have the recycle arrow symbol on it. Also one
or more states listed and the deposit amount (.05 cents or .10 cents ect...).
Bars, clubs, organizations, and restaurants should seperate the drink containers for the city to
recycle. If they do not want to comply, they should be fined. Instead of the 2% tax on prepared food
that Roanoke councilman Court Rosen has proposed. Go back to reusing glass bottles. Just think of the
room that they take up in the trash dumps and land fields.
Other corporations offer money for a small coupon that they take the time to print on their
packages.
General Mills-Cereals, granola bars ecL
Betty Crocker-Cake mixes, icing ect...
\
Some toilet paper companies
Totinos Pizza Rolls
These are called: Box Tops for Education. They are worth .10 cents per coupon. I did not know
about his myself until I acquired custody of my daughter in 2007. She was in kindergarten and they sent
home a collection paper to win an ice cream party for the class. Well now it is not about ice cream. It is
about keeping schools functioning and open. Plus our children and grand children will get the education
they deserve. Also teacher's, custodians, and grounds keepers will still have their jobs. What will the~
play grounds look like in 1-3 years? Over grown with weeds? That's what!
In 2009, the Frito Lay Corporation launched a campaign to help schools acquire funds. Lays
potato chip bags were .02 cents per bag. I just saw on ABC channel 13 news 2/24/10 that they are
recycling them into hand bags, purses, after being coated with a plastic substance.
The other company is Capri Sun Juice drinks. They will make pencil cases and tote bags. Also
.02 cents per pouch for the schools. These companies advertise it on the back of their packages. They
have a web site www.caprisun.com/terracvcle. See cycle is in their campaign slogan-so they want you
to recycle. Please do it before these corporations stop these services to our schools.
I had offered my child's teacher, 2nd grade, Mrs. Craddock, my time to come to class and teach
the children about recycling. She told me they do that in the spring and we need to educate everyone
now!
I have a Roanoke city green bin to put things in to recycle each week. Out of 100 houses, I count
10-12 cans out each week. We really need to change these numbers. Get the statistics from the city
employees that collect these bins each week and use those statistics to educate everyone.
My father, James J. Walker of the Roanoke Clearance House recycled in a big way. Not meta',
not coupons, but used thrown out, good, old, historic items. He taught me long before Ms. Nineger
from fifth grade. I made my first sell at 12 years old in 1974 but I had started working at 10 years old in
1972.
Q99FM radio station is had a radio-thon in their parking lot Friday 3/5/2010 and Saturday
3/6/2010 for sick children of the Carilion hospitals. This gave me an idea of how to raise money for the
school systems. I called Q99 at 11:10 AM 3/5/2010 to tell them my suggestion. Dick Daniels or David
Page answered the phone and told me this was a good idea.
Two 5th grade girls from Thaxton Elementary school have taken it upon themselves to go around
with a petition to save the closure of their school. New story 3/4/2010 on the Channel 10 news. They
were even at a basketball game. I believe the news said that they were up to 134 signatures. We could
have bike-a-thons, telethons, walk-a-thons, and run-a-thons. Lots of money was raised for the Hatti
earthquake relief, and now our schools are being shut down/shattered because of budget cuts. ABC
Channel 13 had an infomercial that the Lynchburg area raised over 6 million for HattL I gave $10.00
(1/19/2010 United Way) out of $90.00 that I made selling at the flea market on 1/18/2010. I myself will
pledge 10% of my recycling money towards keeping schools open and teachers working. We could then
challenge all citizens to recycle and do the same. Also, challenge the recycle centers to donate 5, 10, or
15 percent to the campaign. Maybe a promotion for 1 month to park your car at the Park Roanoke
facilities and they would donate 2 or 5% to the school budget.
Auto Zone and Advanced Auto Parts could donate 5% of sales for 30 days to the schools.
Shareholders shouldn't mind this because it will keep our students and their schools operating. After
some of our success, present the ideas to the whole state of Virginia and beyond. Roanoke would be
recognized as the leader that started this solution to all government schools and nationwide.
We need corporation, companies, and citizens to get involved instead of raising taxes. Many
editorials in the Roanoke Times are being written with suggestions but most are bout raising personal
property taxes, meals, tax, and car tax relief. People will give without that happening. Just have a
telethon or something. Bake sales, hot dog sales, create cook bags with a slogan and sell them. I
helped save my school! We could set up a booth at the festival in the park to sell these items at the
events like the Strawberry Festival and chili cook off. It would be great for the students to get involved.
Have a concert at the performing arts center or coliseum. The performers would be the schools bands,
and music students. Charge $5 to $10 a person to attend. People will come for entertainment and to
benefit the schools budget woes. like Salvation Army bell ringers at Christmas time students have
collection kettles at malls, stores, and fast food restraints. Public service announcements on recycling
could be made to benefit our school system. Children could bring drink cans to school to save for
money. There could be recycling bins or large containers on the school grounds for collecting. There
could be a Battle of the Bands and 10% of the concessions could be donated to the school.
There could be a "Clean the Valley Day." All the cans collected could be recycled to help save
their schools and their teachers jobs. Movie theaters could chip in and donate part of their concessions
for a day, week, or month to benefit their local schools.
Dave from CarterMedia, told me that Kroger has gift cards for donating to schools and I did not
know this until he told me. My daughter's class size is 19 students and I would rather it not increase to
40 next year in the 2010-2011 school year.
Get your children away from the Wii, Xbox, and Nintendo. We need a future, not a game. Mr.
Goolatte knows my views on the global warming and energy savings. Let him take over. In closing, I
have taught my daughter's what I learned years ago. We put it into action now; so that we can extend
this hidden source of money and save Mother Earth for other people in generations to come. Plus our
schools systems will benefit greatly from this cause as well. Jobs will be saved and children will be
educated.
" .
Exhibition Softball Games
Advance Auto Against Auto Zone
Carilion against Lewis Gale
Norfolk Southern against US Air
Kroger against Food Lion
All Day Fiesta to help Schools
Pancake Breakfasts
Chile Cook offs
Bake Sales, HotDogs, Memorabilia Giveaways.
The Winner gets a trophie with all Schools Listed on it. The Loser donates a Sum to the School
System.
Charge: $5.00 For Parents to Spectate. Students Free. Fill up Moyer' Field
Bring ddrink cans to get $1.00 off.
Small train from Mill Mountain or the one at Tanglewood's Tons of Fun giving rides for 50 cents.
Skating Centers have a school night. Parents pay. Students Free.
Bowling Alleys have Bowl For School. The colored Leadpin Srike. The alley donates a certain
amount. Students Free, Parents Pay.
Major league Ball teams play minor league in exhibition game in each ones city.
Bike,Run, Walk athons, Ball a thons, Skate athons, Putt Putt athons, thunder Valley, Kings
Dominion, Busch Garden, Concerts by the Children, A Play byth Students, Recycling, Bake Sales,
Spaghetti Suppers, Park For a $1.00 Week, with 15% going to Schools. The leaders of
Companies trying to help schools Budget. National Exposure, Book Bags that read:
Delta Airlines recycles cans from aircrafts and made over $25,000.00 one year!
I recycled at Richmond for Christmas Party money. Had my own drawer in safe of of ticket
counter office. Had hotdog sale on my day off once. Donated an old lilk Block with DC-3 on it.
At Delta Technilogical operations Museum. Hartsfield Atlanta Airport.
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: c1erk@roanokeva.gov
JONATHAN E. CRAFT
Deputy City Clerk
STEPHANIE M. MOON, CMC
City Clerk
CECELIA T. WEBB
Assistant Deputy City Clerk
March 17,2010
Francine L. Craven
6111 Burnham Road, S. W.
Roanoke, Virginia 24018
Dear Ms. Craven:
A communication from the City Clerk advising of your resignation as member of
the Youth Services Citizen Board, was before the Council of the City of Roanoke
at a regular meeting held on Monday, March 15,2010. "
The Members of City Council requested that I express sincere appreciation for
your service to the City of Roanoke as a member of the Youth Services Citizen
Board from January 18, 2005 to March 15, 2010." Please find enclosed a
Certificate of Appreciation and an aerial view photograph of the Roanoke Valley
in recognition of your years of service.
Sincerely,
~:~~~
City Clerk
SM M :ew
Enclosu re
pc: Sherman P. Lea, Jr., Chair, Youth Services Citizen Board, 3773 Norway
Avenue, N. W., Roanoke, Virginia 24017
Jonathan E. Craft, Deputy City Clerk
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CUTLER
ROANOKE CITY COUNCIL
RECESSED MEETING FROM
MARCH 15, 2010
MARCH 29, 2010
1 :00 P.M.
EOC CONFERENCE ROOM
ROOM 159
AGENDA
1. Call to Order--RolI Call. All Present.
2. The Invocation and Blessing of the Meal. Mayor David A. Bowers.
3. Statement of Purpose. Mayor Bowers.
Continuation of discussion regarding the Fiscal Year 2010-2011 City Budget
Development
Adjournment - 4:28 p.m.
1
.-
FY 201 0-2011
Budget Development
Update
~~
ROANOKE
March 29, 2010
Guiding Principles
· Maintain c9r:e~services
· Avoid cuts that increase future liability
· Avoid tax increases
· Focus first on administrative and overhead
expenses
· Maintain local funding of education
.No reduction based on contraction in local tax revenue
and revenue sharing practice
2
1
The art of leadership in today's world
involves orchestrating the inevitable
conflict, chaos, and confusion of
change so that the disturbance is
productive rather than destructive
Harvard Business Review July-August 09
3
~ Beach budget may take a bigger hit as
~ property values slip
WilliamsburQ budQet to cut tourism
funds. raise fees
~ Chesapeake budget crunch makes
~ layoffs likely
...... 1R.itb~onb Chesterfield leaders to consider
<!.t-lmcs-.IDlspatcb tax-rate adiustment
~ Suffolk council considers $6 million
~ budget hole
2
5
The elders remind us of the
importance of the long view when they
say, "pin peyeh obe"- look to the
mountain... We need to look at things
as if we are looking out from the top of
a mountain, seeing things in the much
broader perspective of the generations
that are yet to come.
Dr. Gregory Cajete, Tewa Indian
6
3
Revenue Trend: from growth to
decline
270
260
Iii 250
r::
o
= 240
::::iE 230
r::
~ 220
210
200
FY06
FY07
FY08
FY09
FY10
Revised
Feb
FY11
Revised
Mar
FY06 - FY09 Audited CAFR
FY10 & FY11 Revised Budget Estimates
7
Changes to FY11 Revenue Projections
February FY11 Revenue $247,351,000
Projection
State Sales Tax - local 1 % (688,000)
BPOL Tax 559,000
State Flexible Cuts (213,000)
Compensation Board 213,000
Law Enforcement - 599 561,000
VJCCCA Programs (95,000)
/
All other changes (47,000)
March FY11 Revenue $247,641,000
Projection
8
4
Continued Uncertainty in Sales Tax
10
5
~ FY09
~ FY10
__ 0
Gl
Cl
lij -5
~
o .10
<fl.
...... -15
.20
-25 July
June
Sales Tax Variance FY Month vs Same Month Prior FY
9
FY 2011 Budget Balancing Status
Projected Revenue $247,641,000
FY 2010 Adopted Budget $257,042,000
Additional Costs 703,100
Out of Balance $1 0, 1 04, 1 00
Includes maintaining funding to Roanoke City Public
Schools at the FY 2010 adopted budget level -
$903,814 above funding formula
10
5
Base For Expenditure Reductions
Fixed Items - $157 Million
-School Operating
-Debt Service
-Transfer to Capital Projects
.Dedicated State Revenue 11
Base for Reductions -
$100 Million
Reductions To Balance Budget
$8
$7
$6
III $5
c
~ $4
:E $3
$2
$1
$0
FY 2007 FY 2008 FY2009 FY 2010
Eliminated 155 positions since FY 2007
12
6
Public Safety - 23.60/0 of budget
13
Public Safety
· Building Inspections-$741 ,219
· Crisis Intervention-$177,354
· E-911 $2,860,724
· Fire-EMS -$16,748,348
· Jail -$14,035,432
· Outreach Detention-$220,654
· Police-$21,327,973
· Youth Haven-$339,443
-BuildinQ Inspections - $57.334
. Adjust Building Inspector FTE staffing by one position and
administrative overhead - $57,334
-Fire-EMS - $316.988
. Unfund a designated training position - $78,934
. Unfund EMS Battalion Chief position - $78,795
. Unfund Assistant Fire Marshall position - $53,259
. Staff the peak time (power unit) with full-time EMS staff rather than
hourly EMS staff - $106,000
14
7
Public Safety (continued)
.Police - $301,199
. Suspend Middle School Resource Officers - $223,830
. Adjust administrative support FTE staffing by two positions -
$77,369
. Discontinue Crossing Guards but provide funding to Schools
· Virginia Community Crime Control Act Program
(VJCCCA) - $700,000
. Program includes Crisis Intervention, Electronic Monitoring,
Outreach Detention, Youth Haven, Community Service,
Substance Abuse Counseling
. Fund program at required local minimum
. Results in closure of Crisis Intervention and Youth Haven
15
Health & Welfare - 15.40/0 of budget
16
8
Health and Welfare
· Comprehensive Services Act -
$11,336,661
· Health Dept. - $1,555,041
· Blue Ridge Behavioral -
$448,890
· Cooperative Extension - $0
.Social Services - $77.400
. Reduce administration operating funding - $77,400
. State reduction of 1 % - 5%
. State share of reduction - $500,000
.Adjust FTE staffing by five positions, General Relief, Emergency
Relief, and administrative overhead
· Human Service Agency - $430,582
· Human Service Support - $160,428
· Social Services - $25,142,618
· TAP-$151,799
. Reduction in funding to outside agencies
.Outlined in overview of funding recommendation to outside
agencies 17
Public Works - 9.80/0 of budget
18
9
. Public Works
. Engineering - $1,515,363 · Snow Removal - $110,280
. Environmental Mgmt. - $177,924 · Street Lighting - $955,989
. Facilities Buildings - $4,085,483 · Street Maintenance - $5,084,902
. Facilities Custodial - $752,818 · Traffic Engineering - $1,626,511
. Solid Waste - $6,346,788 · Public Works Admin. - $176,119
· Paving - $2,682,111
.EnQineerinQ - $144.924
. Adjust FTE staffing by 3 positions based on recent change in
CIP
.Facilities - BuildinQs and Custodial - $521.206
.Adjust FTE staffing by three positions and administrative
overhead - $88,090
. Reduce capital building maintenance - $433,116
19
Public Works
.Solid Waste ManaQement - $159.057
. Collect bulk and brush on alternating weeks - $83,000
. Adjust administrative support FTE staffing by one position -
$53,257
. Restructure collection schedule for Physically Challenged
collection program - $22,800
.Street PavinQ - $400.000
. Reduction based on declining State revenue
.Street Maintenance - $110.717
. Street Sweeping - $30,717
. Change frequency in Central Business District from 4 to 3
days each week
. Change frequency in residential areas from 3-4 to 2 times per
year
20
10
Public Works (continued)
-Street Maintenance (continued)
. Contract curb, gutter, sidewalk (concrete maintenance)-
$50,000
. Discontinue holiday and special event decorations - $30,000
21
Parks, Recreation, Libraries, and Cultural
3.80/0 of budget
22
11
Parks, Recreation, Libraries, Cultural
· Roanoke Arts Commission -
$258,926
· Libraries - $3,292,896
· Parks/Rec Admin - $1,331,824
(Excludes funding to outside
agencies)
· Park Maintenance - $2,680,424
· School Playground Maintenance
- $114,751
· Recreation and Youth Services -
$1,526,754
-Reduction in funding to outside agencies
.Outlined in funding recommendation to outside agencies
-Libraries- $249.870
.Close Law Library two days a week - $22,896
.Close Virginia Room one day a week - $56,383
.Close Main Branch on Sunday - $11,043
.Close Raleigh Court Branch one night a week - $3,848
.Reduce funding for collection materials, programs, technology
replacement, and administrative overhead - $155,700 23
Parks, Recreation, Libraries, Cultural
-Recreation - $205.250
.Plav Maaazine - $22.000
.Reduce volume of magazines distributed
.AQuatics Proaram - $33,250
.Operate Washington Park and Fallon Park Pools three days a week
.Proarams - $150,000
.Reduction focusing on adult and low participation program offerings
24
12
Judicial Administration - 3.1 % of budget
25
Judicial Administration
· Circuit Court - $474,610 · J&D Court Clerk - $30,031
· Clerk of Circuit Court - $1,486,231 · Juvenile Court Svcs -
· Commonwealth's Atty. - $1,713,229 $1,421,658
· General District Court Clerk - · Magistrate - $2,470
$32,627 · Sheriff - $2,168,912
.Circuit Court - $49.241
. Reduce number of Law Clerks from 3 to 2
.Commonwealth's Attornev - $65.378
. Eliminate hourly employee funding
.Juvenile Court Services - $300.750
. Reduce funding for juvenile residential detention at RVDC from 24.5
to 20 beds per day based on current trend
.Sheriff - $173.902
. Suspend Dare Program
26
13
Community Development - 2.70/0 of budget
27
Community Development
· Memberships and
Contributions - $1,345,351
· Citizens Service Center - $0
· Economic Dev. - $670,129
(Excludes funding to outside
agencies and performance
agreements)
-Reduction in funding to outside agencies
· Outlined in funding recommendation to outside agencies
· Neighborhood Services (Code
Enforcement) - $1,607,437
· Neighborhood Support -
$107,437
· Planning - $915,729
.PlanninQ - $585.646
. Adjust FTE staffing by two positions, hourly employee staffing, and
administrative overhead - $256,918
. Use CDBG/HOME funds to cover a portion of eligible administrative
expenses - $300,000
. Eliminate stipends to Planning Commission and Board of Zoning
Appeals members - $28,728
28
14
Community Development (continued)
.Planning (continued)
. Reduction in Neighborhood Grant funding - $10,000
. Eliminate hourly employee staffing of Citizen Service Desk - $24,929
. Use volunteers when available
29
Debt Service, Cash Funded Capital, and
Transfers to Other Funds - 10.80/0
30
15
Debt Service and
Transfers To Other Funds
· Debt Service and Cash
Funded Capital - $22,887,952
· Civic Facilities - $2,018,100
· GRTC-$1,176,105
· Market Building - $94,500
· Grant Fund - $485,289
-Debt Service $1,700,000
. Initial planning had included additional debt service funding of $500,000
which is not needed
. Based on recent revisions to timing of debt issuance, can reduce debt service
funding $1 ,200,000
-GRTC (Vallev Metro)
. Revenue trending lower than anticipated based on ridership
. Recommend implementing a "Student" fare of $1
. Reduce Star Trolley service by 5 hours per day
. Operate 7 am to 9 am, 11 am to 2 pm, and 4 pm to 6 pm
31
General Government - 4.80/0 of budget
32
16
General Government
. Billings and Collections - $664,566 Finance. $1,841,716
. Board of Equalization. $11,540 . General Services - $194,551
. City Attorney. $881,373 Human Resources. $993,110
. City Clerk - $492,649 · Management and Budget -$535,730
· City Council - $224,589 . Management Services. $77,119
. City Manager. $806,354 Municipal Auditing - $667,295
. City Treasurer - $1,031,515 . Office of Communications - $373,156
. Commissioner of Revenue - $1,021,592 . Purchasing. $372,936
. Electoral Board - $314,491 . Real Estate Valuation - $1,037,415
. Employee Health - $594,511
.Human Resources - $86.637
. Suspend supervisory and leadership development, and other program
activities - $46,000
. Adjust FTE staffing by one position - $40,637
.Office of Communications - $104.054
. Stop publication of Citizen Magazine and Municipal Calendar
. Use other media forms to communicate with citizens
.Citv Treasurer - $12.907
. Unfund Treasurer Clerk position and reallocate half of funding for hourly
emnlovee
33
Other Adjustments
.Fundin~ to Outside A~encies - $171.492
. With selected exceptions, reduce funding to outside agencies by 10%
. Total funding provided - $4.9 million
.Administrative Overhead - $382.338
. Reduction in training, administrative supplies, publications and
subscriptions, and expendable equipment
.Fleet Mana~ement - $853.697
. Reduce vehicle replacement funding $1,153,697
. Increase vehicle maintenance - +$300,000
34
17
Other Adjustments
- TechnoloclV - $689.362
. Adjust FTE staffing by two positions - $144,362
. Reduce capital funding - $510,000
. Reduce administrative overhead - $35,000
-Miscellaneous - $7.159
.BudQet ContinQencv - +$161.996
35
Other Adjustments
.Change in Regular Salary Base - $575,000 "
. FY 2010 Adopted Budget to current based on turnover
.Reclassification Contingency - $150,000
. Reserved for position reclassification and market salary adjustments for
selected classes of positions
.Budget Balancing Contingency - $66,133
.Other Post Employment Benefits (OPEB) - $82,000
. Lower anticipated annual contribution
.Airport Rescue Firefighting - $688,000
. Reduction of equal amount of revenue
.Inflationary Costs - $115,355
. Inflationary costs lower than initially planned
36
18
Position Adjustments
· 64 Positions eliminated/unfunded to
balance the 2011 budget
37
Retirement Incentive to Manage
Position Eliminations
· To encourage retirement of eligible
employees with early notification to the City
· Not an early retirement incentive
· $300 per year of full service
· Maximum payout $9,000
· Retirement required as of July 1 st
· Will result in FY10 cost
19
Recommended Fee Adjustments
Incremental revenue of $163,100
Incremental
Fee Current Proposed Revenue
Jail Prisoner Care Fee $1.00 $3.00 $75,000
Per Day Per Day
Parking Ticket Basic Fine $15 $20 $75,000
Parking Ticket Boot Removal Fee $0 $25 $2,000
Building Inspections - Elevator Certification $25 $45 -----
Semi- Annually
Annually
Building Inspections - Cross Connections $50 fi rst $45 $3,400
time and Annually
$35
renewal
Building Inspections - Water/Sewer Affidavits $50 $45 $200
39
Recommended Fee Adjustments
Incremental
Fee Current Proposed Revenue
Amusement Devices $500
Kiddie Ride $15 $25
Major Ride $25 $35
Spectacular Ride $45 $55
Coaster (exceeding 30 feet) _n $150
Fireworks Permit $45 $250 $1,000
Per Show Per Show
Fireworks Retail Sales Permit $0 $250 $1,000
Assess $2 Court Cost Fee for Filed Civil Actions $0 $2 $5,000
(For Courthouse Maintenance
40
20
Local Operating Funding - Education
Excludes City support of School capital projects
41
The City of Roanoke has continued to support
education as the Commonwealth has made cuts
Local funding to Schools has increased and will remain stable in
the current economic climate
$66
$64
$62
$60
l/l
,2 $58
:i $56
$54
$52
$50
$48
FY06
FY07
FY08
FY09
FY10
FY 11
Fiscal Year
42
21
Roanoke Funding per Capita 3rd
Among First Cities
1,900
1,800
1,600
1,500
1,400
Hampton
Newport
News
1,700
Richmond
Norfolk
1,300
Lynchbur
1,200
FY09 Per Capita Funding of Education
Source: FY09 Comparative Cost Report, Auditor of Public Accounts
43
Continued Support of
Roanoke City Public Schools
School Funding: FY08 Final FY09 Adopted FY09 Final FYI0 FYI0 Feb FYll March
Adopted Revised Commitment
Formu]a Based $61,386,632 $62,847,461 61.945.506 $6],799,938 $59.489.0]8 $60.896. ] 24
Funding ,', :
Incrementa] $500,000 - 500,000 500.000 1,000,006 1.000.000 1.000,000
program
Additiona] Funding - 60,913 1,047 ;523 1.047.523 ] ,951 ,337
.
Total School $61,386,632 63,347,461 $62,506,419 $63;847,461 $61,536,541 $63,847,461
Funding
,.
Percentage increase 3.2% ].8% 2.1% (1.6%)
(decrease)
From FY08 From FY08 From FY09 From FY09 From FYIO
final final fulil1 final adopted
44
22
II
Developing the 2010-11 Budget
Adopted Amendments to HB/SB 30
ROANOKE CITY
PUBLIC SCHOOLS
State
2009-10 2010-11
Budget HB/SB30
~ ~
(ADM=12,290) (ADM= 12, 000)
60.438 52.379
0.000 3,906
VRS Rate ~
Total
60.438
56,285
Change vs,
09-10 Budget
(4.153)
45
~ Developing the 2010-11 Budget
~~" Shortfall is about $8 million *
ROANOKE CITY
PUBLIC SCHOOLS . Estimate includes $3.9 million VRS fee structure benefit in 2010-11
2009-10 2010-11
Budget HB/SB30
~ ~
(ADM=12,290) (ADM=12,000)
HB/SB 30
State 60.438 56.285
SFSF 4.379 2,500
Sales Tax 11 .500 10.667
City 63,847 63.847
Other 4.069 2.869
Total 144,233 136.168
Change vs. (8.065) 46
09-10 Budget
23
rt~
~~LI
Developing the 2010-11 Budget
Cuts required to balance the budget total $8.8 million
ROANOKE CITY
PUBLIC SCHOOLS
$MM
Revenue Shortfall
8.065
Critical Additions:
Summer School
Crossing Guards
0.600
0.135
Total Critical Additions:
0.735
Cuts Required to Balance Budget
8,800
47
Pi~ Developing the 2010-11 Budget
~r.d
ROANOKE CITY Cuts at $8.8 million shortfall
PUBLIC SCHOOLS
$MM Positions
Cuts Required to Balance Budget
Re-allocate Special Education spending 2.050 0
Staffing Reductions Toward soa Minimum 1.550 36
High School scheduling 1.250 22
Reduce Part-time work 1.000 0
Close Round Hill 0.600 8
Restructure NCTLA 0.500 5
Employee Retirement Incentive 0.500 0
Reduce Central Office Staff 0.400 13
Reduce Athletics spending 0.300 0
Reduce facilities maintenance 0.250 4
Reduce building secretarial positions 0.200 5
Close CITY School 0.150 1
Eliminate Chess Club 0.050 0
TOTAL CUTS 8.800 94 48
24
rt&1
~L\t;J
ROANOKE CITY
PUBLIC SCHOOLS
Developing the 2010-11 Budget
Add Backs with new local revenues
$ MM Positions
Restore K-8 Staffing Reductions From SOQ Minimum
Restore key High School positions
Reopen Round Hill
DARE / SRO positions from City
Restore critical part-time work
Elementary Spanish at grades 4-6
Restore/fill key Central Office staff
CTE positions
CITY School/ Senior Seminar
Restore Athletics spending
Restore facilities maintenance cuts
Restore Chess Club
1.000
0.850
0.600
0.500
0.350
0.350
0.250
0.250
0.150
0.100
0.100
0.050
32
12
8
o
o
5
6
6
1
o
1
o
TOTAL
4.550
71
49
20/0 Rate Increase in Prepared
Food & Beverage Tax Yields $4.4M
11,8
11.6
~ 11,4
III
c
~ 11,2
:;;
c
-
-10,8
10.6
10,4
Food & Beverage Tax Projection
Computation of Revenue from 2%
Increase in Prepared Food & Bev Tax
11
4,383,000
FY11 Projected Revenue at
5% Rate
11.117,000
2% Rate Increase Generates
Allowance for lost revenue from
tax increase (on incremental
2% of revenue only)
4,446,000
5.0%
FY11 Projected Revenue at
7% Tax Rate
15,341,000
Impact of 2%
FY08 FY09 FY10 FY11
FY08 and FY09 CAFR
FY10 and FY11 Projections
Impact of 1.5%
Impact of 1%
$3,300,000
$2,200,000
50
25
51
Battle not with monsters, lest ye
become a monster, and if you gaze
into the abyss, the abyss gazes also
into you.
Friedrich Nietzsche
52
26
;,
Budget Schedule
· Wed 3/31 - Budget Forums - Roanoke
Civic Center Exhibit Hall - 9:00 am & 6:30
pm
· Mon 4/5 - Public Hearing on 20/0 Increase
in Meals Tax - 2 pm
· Man 4/19 - Recommended Budget
Presented to Council- 2 pm
· Thur/Fri 5/6-7 - Budget Study
· Man 5/10 - FY11 Budget Adoption
53
Thank you
27
3/29/2010
Contributions, Program/Event Sponsorship, and Memberships
FY09 FY 10 FY 11 FY 11
Agency Budget Budget Adjust. Rec. Requested
Discretionary
Contributions and Sponsorships
Transdominion Express 2,000 2,000 0 2,000 2,000
Renew Roanoke Christmas in April 2,500 2,000 0 2,000 2,000
After Prom Parties 3,000 0 0 0 0
Roanoke Foundation - Downtown 20,000 0 0 0 0
Virginia Amateur Sports 70,000 56,000 0 56,000 56,000
Roanoke Sister Cities . 25,000 12,000 (1,200) 10,800 21,000
Roanoke Valley Horse Show 5,000 4,000 ( 400) 3,600 . 0
Downtown Roanoke Inc. 10,000 0 0 0 12,000
NCAA Championship 4,000 13,200 (320) 2,880 0
Miss Virginia Pageant 15,000 12,000 (5,850) 6,150 6,150
Smith Mountain Lake Cleanup 10,000 0 0 0 10,000
Regional Chamber SBDC 30,000 0 . 0 0 10,000
New Virginia Corridor Technology Council 7,000 2,000 0 2,000 2,000
Cultural Agency Marketing 30,000 0 0 0 0
Center In the Square 251,055 200,844 (20,084) 180,760 250,000
Roanoke Valley Arts Council 1 ,400 1,120 (112) 1,008 1,500
Arts Council Downtown Living Tour 0 0 10,000
Roanoke Arts Commission 359,620 287,696 (28,770) 258,926
Local Colors 29,876 23,901 (2,390) 21,511 0
Human Services Committee 598,030 478,424 (47,842) 430,582
TOTAL 1,473,481 1,085,185 (106,968) 978,216
Annual Contract
Convention Bureau (Marketing) 336,000 336,000 0 336,000 336,000
Convention Bureau 481 ,440 385,152 (38,515) 346,637 481 ,440
Event Zone 190,184 152,147 (15,215) 136,932 152,147
Total Action Against Poverty 210,832 168,666 (16,867) 151 ,799 0
Mill Mountain Zoo 33,120 33,120 0 33,120 0
Total 1,251,576 1,075,085 (70,596) 1,004,488
Memberships
Virginia Municipal League 25,731 25,731 (50) 25,681 25,681
First Cities Coalition 24,051 24,051 0 24,051
Regional Chamber of Commerce 7,595 7,595 0 7,595
Blue Ridge Soil/Water Conservation 3,000 3,000 (3,000) 0
Alliance for Innovation 5,000 5,000 (5,000) 0
Total 65,377 65,377 (8,050) 57,327
Total Discretionary 2,790,434 . 2,225,647 (185,615) 2,040,032
3/29/2010
Contributions, Program/Event Sponsorship, and Memberships
. FY09 FY 10 FY 11 FY 11
Agency Budget Budget Adjust. Rec, Requested
Non-Discretionary
Intergovernmental Agreement
NRV Commerce Park . 32,500 32,500 0 32,500 32,500
Greenways Committee 33,600 26,880 11 ,720 38,600 38,600
Roanoke Valley Television 176,706 168,923 (2,967) 165,956 165,956
Regional Economic Partnership 193,752 184,064 6,426 190,490 190,490
Rke/ Alleg. Regional Com mission 74,137 65,096 (679) 64,417 64,417
Virginia Western 38,454 38,454 (377) 38,077 38,077
Total 549,149 515,917 14,123 530,040
Statutory and Other
Health Department 1,480,864 1,555,041 0 1,555,041 1,679,172
Blue Ridge Behavorial Health 448,890 448,890 0 448,890 448,890
Virginia Cooperative Extension 79,827 79,827 0 79,827 79,827
Hotel Roanoke Conference Center 80,000 80,000 0 80,000 80,000
Total 2,089,581 2,163,758 0 2,163,758
Total Non-Discretionary 2,638,730 2,679,675 14,123 2,693,798
Total Discretionary and Non-Discretionary 5,429,164 4,905,322 (171,492) 4,733,830
OFFICE OF THE CITY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, SW, Room 364
Roanoke, Virginia 24011
540.853.2333
www.roanokeva.gov
March 26, 2010
Honorable David A. Bowers, Mayor
Honorable Sherman P. Lea, Vice Mayor
Honorable M. Rupert Cutler, Council Member
Honorable Gwendolyn W. Mason, Council Member
Honorable AnitaJ. Price, Council Member
Honorable Court G. Rosen, Council Member
Honorable David B. Trinkle, Council Member
Dear Mayor Bowers and Members of City Council: .
Subject: Budget Workshop Material
Mere is the briefing material for our budget workshop on Monday. Balancing
the 2011 budget will probably be one of the greatest financial challenges you
have faced on City Council. On Monday we will provide you with a high level
view of our balancing challenges and a summary of areas our preliminary
recommendations to close the $10.1 million gap. Because education is such an
important issue for you and the community, we have invited the school's
financial team to present their budget balancing strategy during the workshop.
Our goal is to provide you with sufficient information through our presentation,
your questions, and further discussion so staff can understand your policy
direction as we move through budget finalization.
I look forward to working with you in the days and weeks ahead to pro-actively
face these unprecedented financial challenges.
submitted,
nstopher P. Morrill
City Manager
c: Stephanie M. Moon, City Clerk
William M. Hackworth, City Attorney
Ann H. Shawver, Director of Finance
i\
, ,
\ l-
I .
..
FY 2010-2011
Budget Development
Update
March 29, 2010
Localities Face Significant Budget and
Financial Challenges
_ Willlamsbura bud"_t 10 cut Iourism
~ funds. raise fees
~ Chesapeake budget crunch makes
~ layoffs likely
-. Suffolk council considers $6 million budget hole
~ Beach budget may take a bigger hit as
~ property values slip
iUcbmonb
mimts-Jispat.cb
Chesterfield leaders to consider
tax-rate adiustment
1
- , "
Guiding Principles
.Maintain core services
.Avoid reductions that increase future liability
.Avoid tax increases
.Reduce administrative overhead expenses
.Maintain local funding of education
.No reduction based on contraction in local tax revenue and revenue
sharing practice
3
Historical Revenue Trend Shows
Decline
270
260
Ci) 250
I:
o
== 240
:1ij! 230
I:
~ 220
210
200
FY06
FY07
FY08
FY09
FY10
Revised
Feb
FY11
Revised
Mar
FY06 - FY09 Audited CAFR
FY10 & FY11 Revised Budget Estimates
4
2
l.
,Changes to FY11 Revenue Projections
February FY11 Revenue $247,351,000
Projection
State Sales Tax -local 1% (688,000)
BPOL Tax 559,000
State Flexible Cuts (213,000)
Compensation Board 213,000
Law Enforcement - 599 561,000
VJCCCA Programs (95,000)
All other changes (47,000)
March FY11 Revenue $247,641,000
Projection
5
Continued Uncertainty in Sales Tax
10
5
o
Q)
Cl
lij -5
.s:::.
U -10
~
e.... -15
-20
-25 July
June
Sales Tax Variance FY Month vs Same Month Prior FY
6
3
FY 2011 Budget Balancing Status
Projected Revenue $247,641,000
FY 2010 Adopted Budget $257,042,000
Inflationary and Other Costs 703,100
Out of Balance $10,104,100
Includes maintaining funding to Roanoke City Public
Schools at the FY 2010 adopted budget level- $903,814
above funding formula
7
Base For Expenditure Reductions
Fixed Items - $157 Million
-School Operating
-Debt Service
- Transfer to Capital Projects
-Dedicated State Revenue 8
Base for Reductions -
$100 Million
4
$8
$7
$6
III $5
c
0$4
:E $3
$2
$1
$0
Reductions To Balance Budget
FY 2007 FY 2008 FY2009 FY 2010
Eliminated 155 positions since FY 2007
Public Safety
Public Safety is 23.5% of total
budget
9
10
5
Public Safety
. Building Inspections-$741 ,219
. Crisis Intervention-$177,354
. E-911 $2,860,724
. Fire-EMS -$16,748,348
Jail -$14,035,432
Outreach Detention-$220,654
Police-$21,327,973
. Youth Haven-$339,443
.Buildina Inspections - $57.334
. Adjust Building Inspector FTE staffing by one position and
administrative overhead - .$57,334
(
.Fire-EMS - $316,988
. Unfund a designated training position - $78,934
. Unfund EMS Battalion Chief position - $78,795
. Unfund Assistant Fire Marshall position - $53,259
. Staff the peak time (power unit) with full-time EMS staff rather than
hourly EMS staff - $106,000
11
Public Safety (continued)
.Police- $301.199
. Suspend Middle School Resource Officers - $223,830
. Adjust administrative support FTE staffing by two positions -
$77,369
. Discontinue Crossing Guards but provide funding to Schools
.Virginia Community Crime Control Act Program
(VJCCCA) - $700.000 ,
. Program includes Crisis Intervention, Electronic Monitoring,
Outreach Detention, Youth Haven, Community Service,
Substance Abuse Counseling
. Fund program at required local minimum
. Results in closure of Crisis Intervention and Youth Haven
12
6
Health & Welfare
Health & Welfare is 15.4% of
total budget
13
Health and Welfare
. Comprehensive Services Act-
$11,336,661
. Health Dept. - $1,555,041
· Blue Ridge Behavioral -
$448,890
. Cooperative Extension - $0 .
. Human Service Agency - $430,582
. Human Service Support - $160,428
. Social Services - $25,142,618
· TAP - $151 ,799
-Social Services - $77,400
. Reduce administration operating funding - $77,400
. State reduction of 1 % - 5%
. State share of reduction - $500,000
. Adjust FTE staffing by five positions, General Relief, Emergency
Relief, and administrative overhead
. Reduction in funding to outside agencies
. Outlined in overview of funding recommendation to outside 14
agencies .
r
7
Public Works
Public Works is 9.8% of total
budget
15
Public Works
. Engineering - $1,515,363
. Environmental Mgmt. - $177,924
. Facilities Buildings - $4,085,483
. Facilities Custodial - $752,818
. Solid Waste - $6,346,788
. Paving - $2,682,111
-Enaineerina - $144.924
. Adjust FTE staffing by 3 positions based on recent change in
CIP .
. Snow Removal - $110,280
. Street Lighting - $955,989
. Street Maintenance - $5,084,902
. Traffic Engineering - $1,626,511
. Public Works Admin. -$176,119
-Facilities - Buildinas and Custodial - $521.206
.Adjust FTE staffing by three positions and administrative
overhead - $88,090
. Reduce capital building maintenance - $433,116
16
8
Public Works
-Solid Waste Management - $159,057
. Collect bulk and brush on alternating weeks - $83,000
. Adjust administrative support FTE staffing by one position -
$53,257
. Restructure collection schedule for Physically Challenged
collection program - $22,800 '
-Street Paving - $400,000
. Reduction based on declining State revenue
-Street Maintenance- $110,717
. Street Sweeping - $30,717
. Change frequency in Central Business District from 4 to 3
days each week
. Change frequency in residential areas from 3-4 to 2 times per
year
17
Public Works (continued)
.Street Maintenance (continued)
. Contract curb, gutter, sidewalk (concrete maintenance) -
$50,000
. Discontinue holiday and special event decorations - $30,000
18
.
9
Parks, Recreation, Libraries, and Cultural
Parks, Recreation, Libraries,
and Cultural - 3.8% of total
budget
19
.
Parks, Recreation, Libraries, Cultural
. Roanoke Arts Commission -
$258,926
. Libraries - $3,292,896
. Parks/Rec Admin - $1,331,824
(Excludes funding to outside
agencies)
. Park Maintenance - $2,680,424
. School Playground Maintenance
-$114,751
. Recreation and Youth Services-
$1,526,754
-Reduction in funding to outside agencies
.Outlined in funding recommendation to outside agencies
-Libraries- $249,870 ~
.Close Law Library two days a week - $22,896
.Close Virginia Room one day a week - $56,383
.Close Main Branch on Sunday - $11,043
.Close Raleigh Court Branch one night a week - $3,848
.Reduce funding for collection materials, programs, technology
replacement, and administrative overhead - $155,700 20
10
Parks, Recreation, Libraries, Cultural
.Recreation - $205.250
.Plav Maqazine - $22,000
.Reduce volume of magazines distributed
.Aquatics Proqram - $33.250
.Operate Washington Park and Fallon Park Pools three days a week
.Proqrams - $150.000 .
.Reduction focusing on adult and low participation program offerings
21
Judicial Administration
Judicial Administration -
3.1 % of total budget
22
11
Judicial Administration
. Circuit Court - $474,610 . J&D Court Clerk - $30,031
. Clerk of Circuit Court - $1,486,231 . Juvenile Court Svcs-
. Commonwealth's Atty. - $1,713,229 $1,421,658
. General District Court Clerk _ . Magistrate - $2,470
$32,627 . Sheriff - $2,168,912
-Circuit Court - $49,241
. Reduce number of Law Clerks from 3 to 2
-Commonwealth's Attornev - $65,378
. Eliminate hourly employee funding
.Juvenile Court Services - $300,750
. Reduce funding for juvenile residential detention at RVDC from 24.5
to 20 beds per day based on current trend
-Sheriff - $173,902
. Suspend Dare Program
23
Community Development
Community Development -
2.7% of total budget
24
12
Community Development
. Memberships and
.Contributions - $1,345,351
. Citizens Service Center - $0
. Economic Dev. - $670,129
(Excludes funding to outside
agencies and performance
agreements)
-Reduction in funding to outside agencies
· Outlined in funding recommendation to outside agencies
. Neighborhood Services (Code
Enforcement) - $1,607,437
. Neighborhood Support -
$107,437
. Planning - $915,729
.Plannina - $585.646
. Adjust FTE staffing by two positions, hourly employee staffing, and
administrative overhead - $256,918
. Use CDBG/HOME funds to cover a portion of eligible administrative
expenses - $300,000 .
. Eliminate stipends to Planning Commission and Board of Zoning
Appeals members - $28,728
25
Community Development (continued)
.Planning (continued)
. Reduction in Neighborhood Grant funding - $10,000
. Eliminate hourly employee staffing of Citizen Service Desk - $24,929
. Use volunteers when available
26
13
Debt Service, Cash Funded Capital, and
Transfers to Other Funds
Debt Service, Cash Funded
Capital, and Transfers -
10.8% of total budget
27
Debt Service and
Transfers To Other Funds
. Debt Service and Cash
Funded Capital - $22,887,952
. Civic Facilities - $2,018,100
. GRTC-$1,176,105
. Market BLjilding - $94,500
. Grant Fund - $485,289
-Debt Service $1,700.000 ;
. Initial planning had included additional debt service funding of $500,000
which is not needed
. Based on recent revisions to timing of debt issuance, can reduce debt service
funding $1,200,000
-GRTC (Vallev Metro)
. Revenue trending lower than anticipated based on ridership
. Recommend implementing a "Student" fare of $1
. Reduce Star Trolley service by 5 hours per day
. Operate 7 am to 9 am, 11 am to 2 pm, and 4 pm to 6 pm
28
14
General Government
General Government - 4.8%
of total budget
29
General Government
. Billings and Collections - $664,566
. Board of Equalization. $11,540
. City Attorney - $881,373
. City Clerk - $492,649
. City Council - $224,589
. City Manager - $80l!,354
. City Treasurer - $1,031,515
. Commissioner of Revenue - $1,021,592
Electoral Board - $314,491
. Employee Health - $594,511
.Human Resources - $86.637
. Suspend supervisory and leadership development, and other program
activities - $46,000
. Adjust FTE staffing by one position - $40,637
Finance. $1,841,716
. General Services - $194,551
Human Resources - $993,110
Management and Budget -$535,730
. Management Services. $77,119
Municipal Auditing - $667,295
. Office of Communications - $373,156
Purchasing - $372,936
Real Estate Valuation - $1,037,415
.Office of Communications - $104.054
. Stop publication of Citizen Magazine and Municipal Calendar
. Use other media forms to communicate with citizens
.Citv Treasurer - $12.907
. Unfund Treasurer Clerk position and reallocate half of funding for hourly 30
emnlovee
15
Other Adjustments
-Fundina to Outside Aaencies - $171.492
. With selected exceptions, reduce funding to outside agencies by 10%
. Total funding provided - $4.9 million
-Administrative Overhead - $382.338
. Reduction in training, administrative supplies, publications and
subscriptions, and expendable equipment
-Fleet Manaaement - $853.697
. Reduce vehicle replacement funding $1,153,697
. Increase vehicle maintenance - +$300,000
31
Other Adjustments
- Technoloav - $689.362
. Adjust FTE staffing by two positions - $144,362
. Reduce capital funding - $510,000
. Reduce administrative overhead - $35,000
-Miscellaneous - $7.159
.Budaet Continaencv . +$161.996
32
16
Other Adjustments'
, -.
.Change in Regular Salary Base - $575,000
. FY 2010 Adopted Budget to current based on turnover
.Reclassification Contingency - $150,000
. Reserved for position reclassification and market salary adjustments for
selected classes of positions
.Budget Balancing Contingency - $66,133
.Other Post Employment Benefits (OPEB) - $82,000
. Lower anticipated annual contribution
.Airport Rescue Firefighting - $688,000
. Reduction of equal amount of revenue
.Inflationary Costs - $115,355
. Inflationary costs lower than initially planned
33
Position Adjustments
.Positions to be eliminated/unfunded
total 64
34
17
Retirement Incentive to Manage
Position Eliminations
· To encourage retirement of eligible
em ployees with early notificatioh to the City
· Not an early retirement incentive
· $300 per year of full service
· Maximum payout $9,000
· Retirement required as of July 1 st
· Will result in FY10 cost
Recommended Fee Adjustments
Incremental revenue of $163,100
Incremental
Fee Current Proposed Revenue
Jail Prisoner Care Fee $1.00 $3.00 $75,000
Per Day Per Day
Parking Ticket Basic Fine $15 $20 $75,000
Parking Ticket Boot Removal Fee $0 $25 $2,000
Building Inspections - Elevator Certification $25 $45 -----
Semi- Annually
Annually
Building Inspections - Cross Connections $50 first $45 $3,400
time and Annually
$35
renewal
Building Inspections - Water/Sewer Affidavits $50 $45 $200
36
18
Recommended Fee Adjustments
Incremental
Fee Current Proposed Revenue
Amusement Devices $500
Kiddie Ride $15 $25
Major Ride $25 $35
Spectacular Ride $45 $55
Coaster (exceeding 30 feet) --- $150
Fireworks Permit $45 $250 $1,000
Per Show Per Show
Fireworks Retail Sales Permit $0 $250 $1,000
Assess $2 Court Cost Fee for Filed Civil Actions $0 $2 $5,000
(For Courthouse Maintenance
37
Local Operating Funding - Education
Local operating support to
Roanoke City Public Schools
is 24.8% of total budget
Excludes City support of School capital projects
38
19
$66
$64
$62
$60
Ul
5 $58
~ $56
$54
$52
$50
$48
1,900
1,800
1,700
1,600
1,500
1,400
The City of Roanoke has continued to support
education as the Commonwealth has made cuts
Local funding to Schools has increased and will remain stable in
the current economic climate
FY06
FY08
FY 11
FY09
FY10
FY07
Fiscal Year
39
Roanoke Funding per Capita 3rd
Among First Cities
1,200
1,300 Lynchburg
Norfolk
Newport
NeWs
Richmond
FY09Per Capita Funding of Education
Source: FY09 Comparative Cost Report, Auditor of Public Accounts
40
20
Continued Support of
Roanoke City Public Schools
School Funding: FY08 Final FY09 Final FYI0 Feb FYll March
Revised Commitment
Formula Based $61.386,632 $59,489,018 $60,896,124
Funding
Incremental $500,000 ] ,000,000 ],000,000
program
Additional Funding 1,047,523 1,951.337
Total School $61,386,632 $61,536,541 $63,847,461
Funding
Percentage increase (1.6%)
(decrease)
From FY08 From FY09 From FYIO
final final adopted
41
Developing the 2010-11 Budget
Adopted Amendments to HB/SB 30
State
2009-10 2010-11
Budget HB/SB30
($ MM) !i.MM1
(ADM=12,290) (ADM= 12, 000)
60.438 52.379
0.000 3.906
VRS Rate L'l
Total
60.438
56.285
Change vs.
09-10 Budget
(4.153)
42
21
Developing the 2010-11 Budget
Shortfall is about $8 million *
. Estimate includes $3.9 million VRS fee structure benefit in 2010-11
2009-10 2010-11
Budget HB/SB30
($ MM) ($ MM)
(ADM= 12, 290) (ADM= 12, 000)
HB/SB 30
State 60.438 56.285
SFSF 4.379 2.500
Sales Tax 11 .500 10.667
City 63.847 63.847
Other 4.069 2.869
Total 144,233 136.168
Change vs. (8.065) 43
09-10 Budget
Developing the 2010-11 Budget
Cuts required to balance the budget total $8.8 million
$ MM
Revenue Shortfall
8;065
Critical Additions:
Summer School
Crossing Guards
0.600
0,135
Total Critical Additions:
0.735
Cuts Required to Balance Budget
8,800
44
22
Developing the 2010-11 Budget
ROANOKE CITY Cuts at $8.8 million shortfall
PljBllC SCHOOLS
$MM Positions
Cuts Required to Balance Budget
Re-allocate Special Education spending 2.050 0
Staffing Reductions Toward SOQ Minimum 1.550 36
High School scheduling 1.250 22
Reduce Part-time work 1.000 0
Close Round Hill 0.600 8
Restructure NCTLA 0.500 5
Employee Retirement Incentive 0.500 0
Reduce Central Office Staff 0.400 13
Reduce Athletics spending 0.300 0
Reduce facilities maintenance 0.250 4
Reduce building secretarial positions 0.200 5
Close CITY School 0.150 1
Eliminate Chess Club 0.050 0
TOTAL CUTS 8.800 94 45
ROANOKE CITY
PUBliC SCHOOLS
Developing the 2010-11 Budget
Add Backs with new local revenues
$ MM Positions
Restore K-8 Staffing Reductions From SOQ Minimum
Restore key High School positions
r Reopen Round Hill
DARE / SRO positions from City
Restore critical part-time work
Elementary Spanish at grades 4-6
Restore/fill key Central Office staff
CTE positions
CITY School/ Senior Seminar
Restore Athletics spending
Restore facilities maintenance cuts
Restore Chess Club
1.000
0.850
0.600
0.500
0.350
0.350
0.250
0.250
0.150
0.100
0.100
0.050
TOTAL
4.550
32
12
8
o
o
5
6
6
1
o
1
o
71
46
23
20/0 Rate Increase in Prepared
Food & Beverage Tax Yields$4.4M
Food & Beverage Tax Projection
11,8
11,6
_11,4
III
c
~ 11,2
:E
c 11
-
-
-
f- - f-- f.--
- - -
....
-10.8
10,6
10,4
FY08 FY09 FY10 FY11
FY08 and FY09 CAFR
FY10 and FY11 Projections
Computation of Revenue from 2%
Increase in Prepared Food & Bev Tax
FY11 Projected Revenue at
5% Rate
11,117,000
2% Rate Increase Generates
Allowance for lost revenue from
tax increase (on incremental
2% of revenue only)
4,446,000
5.0%
FY11 Projected Revenue at
7% Tax Rate
15,341,000
Impact of 2%
4,383,000
Impact of 1.5%
Impact of 1%
$3,300,000
. $2,200,000
47
Future Budget Events
· Wed 3/31 - Budget Forums - Roanoke
Civic Center Exhibit Hall - 9:00 am & 6:30
pm
· Mon 4/5 - Public Hearing on 20/0 Increase
in Meals Tax - 2 pm
· Mon 4/19 - Recommended Budget
Presented to Council - 2 pm
· Thur/Fri 5/6-7 - Budget Study
· Mon 5/10 - FY11 Budget Adoption
48
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