HomeMy WebLinkAboutMins 01/04/10 - 08/16/10
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ROANOKE CITY COUNCIL-REGULAR SESSION
January 4, 2010
9:00 a.m.
The Council of the City of Roanoke met in joint session with the Roanoke City
School Board on Monday, January 4,2010, at 9:00 a.m., in Room 159, Noel C. Taylor
Municipal Building, 215 Church Avenue, S. W., City of Roanoke, with Mayor David A.
Bowers and Chairman David B. Carson presiding, pursuant to Chapter 2,
Administration, Article II, City Council, Section 2-15, Rules of Procedure, Rule 1,
Reqular Meetinqs, Code of the City of Roanoke (1979), as amended, and pursuant to
Resolution No. 38502-070609 adopted by the Council on Monday, July 6, 2009.
PRESENT: Council Members M. Rupert Cutler, Sherman P. Lea, Gwendolyn W.
Mason, Anita J. Price, David B. Trinkle, and Mayor David A. Bowers-6.
ABSENT: Council Member Court G. Rosen -1.
The Mayor declared the existence of a quorum.
SCHOOL TRUSTEES PRESENT: Jason E. Bingham, Suzanne P. ,Moore, and
Lori E. Vaught and Chairman David B. Carson -4.
ABSENT: Mae G. Huff, Courtney A. Penn, and Todd A. Putney-3.
REPRESENTING THE CITY OF ROANOKE: Darlene L. Burcham, City
Manager, William M. Hackworth, City Attorney; Ann H. Shawver, Director of Finance;
Stephanie M. Moon, City Clerk, Jonathan E. Craft Deputy City Clerk, Cecelia T. Webb
Assistant Deputy City Clerk; R. Brian Townsend, Assistant City Manager for Community
Development; and James Grigsby, Assistant City Manager for Operations.
REPRESENTING THE ROANOKE CITY PUBLIC SCHOOLS: Dr. Rita D.
Bishop, Superintendent; Curt Baker, Deputy Superintendent; Cindy H. Poulton, Clerk to
the Board; and Timothy R. Spencer, Assistant City Attorney and Legal Counsel.
The Mayor extended congratulations to the School Board a'nd Superintendent for'
opening two new high schools and having all but one ofdheCity's schools fully
accredited. '. .,
The Chairman stated that the focus of the meeting would be to discuss reports of
the joint committees-Joint Services Committee and Joint Facilities Committee. He
expressed sincere appreciation to Trustee Bingham and Council Member Trinkle for co-
chairing the Joint Services Committee and Trustee Penn, in his absence, and Council
Member Mason for co-chairing the Joint Facilities Committee.
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ITEMS FOR DISCUSSION:
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In the absence of Trustee Penn, the Chairman stated that the plan was to use
William Ruffner Middle School for consolidation of several Division services while
preserving the gymnasium for community and civic use; and to use Raleigh Court
Elementary School through June 2010 for culinary arts classes while Patrick Henry High
School's Gibboney Hall was being renovated as well as continue using of the Raleigh
Court gymnasium for community and athletic purposes.
Chairman Carson further stated that a request had been submitted by Total
Action Against Poverty (TAP) to City Council and the School Board, respectively,
requesting use of space at the former Raleigh Court Elementary School for TAP's Head
Start Program, and he was pleased to announce that the School Board supported the
request since TAP received a grant that would allow a portion of the monies to be used
towards making improvements to the space. The Superintendent added that the
Division has an excellent relationship with TAP and she fully supported the request
particularly since the Division eliminated its three-year-old preschool program last year
because of budget reductions.
Council Member Mason asked if it was public knowledge as to the contact
person for use of the closed buildings; whereupon, Dr. Bishop remarked that inquiries
should be directed to the Division's rental facility clerk. Council Member Trinkle asked if I
the Ruffner gymnasium was being used by the City's Parks and Recreation Department
and how much space would TAP need at Raleigh Court since there had been previous
discussion concerning demolishing the elementary school in order to allow for
construction of athletic fields; whereupon, the Superintendent replied that the Ruffner
gymnasium was being used by the City's Parks and Recreation; and TAP plans to
consolidate all of its Head Start facilities for housing at Raleigh Court. Dr. Bishop
pointed out that she, Trustee Huff and several staff members would be attending a
planning session with representatives from TAP in mid-January to discuss the details.
The City Manager emphasized the importance of rezoning the site quickly in order to
allow TAP use of the facility.
The Mayor requested that legal counsel for both entities keep them apprised of
any issues regarding use of Raleigh Court by TAP and that Council be informed of
plans for the Division to use Ruffner as a second school administrative building with the
intent to house a number of service departments. He also requested the City Registrar
be kept apprised of the use of both sites as a voting precinct since the Electoral Board
was in search of voting precincts. Vice Mayor Lea inquired about the cosmetology
program continuing at Patrick Henry and suggested that a barbershop program be
considered as part of the high school career and technical program.
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School Trustee Moore stated that as a member of the Career and Technical
Advisory Board, the cosmetology program was very successful as well as a number of
other programs where dual enrollment opportunities with Virginia Western Community
College existed.
Council Cutler inquired as to the status of the career and technical programs
following the construction of the two high schools; the Superintendent stated the
programs are housed within the classrooms at the high schools, and 90 William Fleming
students attend culinary arts classes at Raleigh Court as part of the dual enrollment
program with Virginia Western. The Chairman noted the graduation rate for students
enrolled in the Career and Technical Program remains in the 90th percentile.
The Mayor asked that the school system to consider how the student training
programs in culinary arts, barbership and cosmetology might be extended to citizens
most in need.
The Chairman reported that the William Fleming High School Stadium project
was on time and within budget, with work on the stadium, field house and athletic fields
commencing following demolition of remaining buildings on the site. Vice Mayor Lea re-
emphasized the significance of the addition of the field house and . expressed
appreciation to the School Board and School administration for their work.
Council Member Mason stated that the closing of Raleigh Court Elementary and
Ruffner Middle schools necessitates a set of procedures for exercising the buildings and
designating that proceeds from any sale of such building or site would revert to the
school system. She further stated that a draft resolution had been developed and would
be presented to the Council for action and after which time, the School Board would
receive the document
Council Member. Trinkle reported that with School Board Trustee Bingham's
leadership, the Committee comprised of the City Manager, Director of Finance and
Director of Management and Budget, and Deputy Superintendent and Director of
Accounting, meets regularly and will begin to meet frequently as the budget season
approaches. He stated that the Community College Access Program (CCAP) has been
successful, adding that the City's share of money to fund the program for the next four
years would come from its increased funding to schools. He further stated that the City
was committed to staying at the table through the budget process, however, in light of
the current economic challenges, the City would need to see what state cuts were being
made and thereafter look at revenue projections to see how it could best support the
Division.
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Council Member Mason raised a question as to whether the City/Schools knew I
where the disagreement lies on revenue estimates in order for the entities not make the
same mistake again; whereupon, Trustee Bingham replied that the Committee had
discussed the matter several times and agreed that the discussion should focus on
improving the process while agreeing to let the Deputy Superintendent do his job as
well as allowing the City to do the same; and thereafter, figure out the priorities.
Council Member Trinkle added that there were lessons learned, there were
different budgeting mechanisms, and everyone needed to understand that there are
differences while relying on the expertise of the Deputy Superintendent, Director of
Management and Budget and the Director of Finance. Trustee Bingham expressed
appreciation to the Council for keeping the schools whole last year, while noting the
importance of communications between both bodies throughout the budget process,
and be suggested that joint external communications would be beneficial.
Trustee Bingham alluded to the Council and School Board needing to address
the budget process and look at what was learned last year, and hoped that both sides
could build trust while figuring out priorities. With regard to the Community College
Access Program (CCAP), he indicated that CCAP was a life-changing program for the
community, local businesses and the City's children as it had and would continue to
directly impact the Division graduation rate and improve the economic status of young
adults; and he pointed out that the $400,000.00 funding for the program was allocated
as follows: 25 percent from Schools, 25 percent from City, 25 percent from foundations, I
and 25 percent from local businesses, adding that four businesses had committed
funding for five years.
Trustee Bingham stated that one of the initial purposes of the Joint Services
Committee was to review the funding formula between the City and Schools and in lieu
of a change in the formula, the City pledged additional funding totaling $2.5 million in
$500,000.00 increments through FY 2013. He further stated that because CCAP
needed to outlive both public entities, a draft resolution had been developed to sustain
the program for years to come and both entities were being asked to adopt similar
resolutions. In addition, he explained that the City's commitment to CCAP was included
in the additional $500,000.00 incremental increase to the Schools through 2013, and in
2014, the support would go directly to Virginia Western Community College.
He advised that a steering committee, comprised of representatives from the
contributors, had been established to oversee the effort, and because of the program,
currently there were 102 City high school graduates enrolled in college. He reviewed the
criteria for student eligibility, reporting that the information as well as scorecard
information for the program would be provided to the Members of Council.
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Council Member Trinkle inquired if there was a committee to approve student
admissions; whereupon, Trustee Bingham stated that there was an internal admissions
committee and an advisory committee, adding that Virginia Western plans to include a
staff person to reach out to students. Council Member Trinkle suggested that a member
of City Council participate on the advisory committee.
Vice Mayor Lea commended the School Board and Administration on its efforts
relative to the abovementioned program as well as the potential it provides to City
students. The Chairman added that one of the key benefits of the program was the
transfer arrangements available through Virginia Western for students who successfully
complete the two-year program and moved towards a four-year degree. He too
commended School Board Trustee Bingham for his tireless efforts and initiatives to
make said opportunity available to the City's students.
COMMENTS BY COUNCIL MEMBERS/SCHOOL BOARD TRUSTEES:
Council Member Cutler stated members of the Kiwanis Club were interested in
expanding environmental education in the Schools. The Superintendent acknowledged
the importance of such programs but cautioned that the Schools' first focus must be to
meet the requirements of the Standards of Learning and No Child Left Behind Act as
defined in the pacing guides. She stated the instructional coordinators would be willing
to review any proposed program with a focus on meeting the requirements.
Council Member Mason recognized Darlene Burcham as the City Manager for
her dedicated service to the City of Roanoke, stating that the newly-appointed City
Manager, Christopher Morrill, would be returning to the City for another visit with his'
family in February 2010 and requested that the Schools avail themselves to them as
much as possible. She also asked that information pertaining to schools be transmitted
to the City Clerk for forwarding to Mr. Morrill.
Council Member Mason called attention to several calls from citizens regarding
damages caused by vehicles at Patrick Henry High School during the heavy snow. Dr.
Bishop remarked that the matter would be investigated and asked that calls be directed
to her for follow-up.
Council Member Trinkle requested an update regarding safety issues at its next
joint meeting with the School Board.
There beinq no additional comments by the School Board. Chairman Carson
declared the meetinq adiourned at 10:20 a.m.
There being no additional comments by the Members of Council, the Mayor
declared the Council meeting in recess at 10:20 a.m.
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At 10:25 a.m., the Council meeting was reconvened in the EOC Conference I
Room, Room 159, with Mayor Bowers presiding and all Members of the Council in
attendance, with the exception of Council Member Rosen; and action was taken on the
following items.
COUNCIL: A communication from Mayor Bowers requesting that Council
convene in a Closed Meeting to discuss vacancies on certain authorities, boards,
commissions and committees appointed by Council, pursuant to Section 2.2-3711 (A)(1),
Code of Virginia (1950), as amended, was before the body.
(See communication on file in the City Clerk's Office.)
Council Member Mason moved that Council concur in the request of the Mayor to
convene in Closed Meeting as above described. The motion was seconded by Vice-
Mayor Lea and adopted by the following vote:
AYES: Council Members Cutler, Lea, Mason, Price, Trinkle, and Mayor
Bowers-6.
NAYS: None-O.
(Council Member Rosen was absent.)
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COMMITTEES-COUNCIL: A communication from Council Member
Gwendolyn W. Mason, Chair, City Council Personnel Committee, requesting that
Council convene in a Closed Meeting to discuss the mid-year performance of Council-
Appointed Officers, pursuant to Section 2.2-3711 (A)(1), Code of Virginia (1950), as
amended, was before the body.
(See communication on file in the City Clerk's Office.)
Council Member Mason moved that Council concur in the request of the Mayor to
convene in Closed Meeting as above described. The motion was seconded by Council
Member Cutler and adopted by the following vote:
AYES: Council Members Cutler, Lea, Mason, Price, Trinkle, and Mayor
Bowers-6.
NAYS: None-O.
(Council Member Rosen was absent.)
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CITY COUNCIL: A communication from the City Attorney requesting that
Council convene in a Closed Meeting to consult with legal counsel on a matter of actual
litigation where such consultation in open meeting would adversely affect the
negotiating or litigating posture of the City, pursuant to Section 2.2-3711 (A)(7), Code of
Virginia (1950), as amended, was before the Council.
(See communication on file in the City Clerk's Office.)
Council Member Mason moved that Council concur in the request of the Mayor to
convene in Closed Meeting as above described. The motion was seconded by Council
Member Trinkle and adopted by the following vote:
AYES: Council Members Cutler, Lea, Mason, Price, Trinkle, and Mayor Bower-6.
NAYS: None-O.
(Council Member Rosen was absent.)
ITEMS FOR DISCUSSION AT THE JOINT MEETING OF COUNCIL AND THE
ARCHITECTURAL REVIEW BOARD TO BE HELD ON FEBRUARY 1, 2010, AT
9:00 AM., IN THE EOC CONFERENCE ROOM, ROOM 159, NOEL C. TAYLOR
MUNICIPAL BUILDING. The Mayor requested that all agenda items be submitted to the
City Clerk.
ITEMS LISTED ON THE 2:00 P.M. COUNCIL DOCKET REQUIRING
DISCUSSION/CLARIFICATION AND ADDITIONS/DELETIONS TO THE 2:00 P.M.
AGENDA: NONE.
TOPICS FOR DISCUSSION BY THE MAYOR AND MEMBERS OF COUNCIL:
NONE.
BRIEFINGS:
The Director of Finance, along with JoAnne Carter, Managing Director; and Karin
DeMoors, Senior Managing Consultant, The PFM Group, gave the Council a snapshot
of the City's financial and credit profile. PFM reported that a recent Moody's decision in
January 2008 assigned a "negative outlook' to the local government sector, and
cautioned the Council that declines in the City's revenues may affect Roanoke's AA
bond rating. They further explained that the City was in compliance with the debit policy
from 2005 when the FY2010 budget was adopted, but since revenues have decreased,
Roanoke City was approaching non-compliance. PFM also shared strategies for
maintaining a strong credit profile, and highlighted various aspects of the following
presentation:
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Changes at Rating Agencies
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ROANOKE
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Recalibration
proposed by
Moody's and
Fitch
Recalibration
postponed by
Moody's and Fitch
Moody's assigns a
Negative Outlook to
the US Local
Government Sector
S&P maintains its
corporate and
municipal ratings
have always been
aligned
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Impact of Rating Agency Changes
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ROANOKE
. More difficult than ever to predict "What do rating agencies think?"
. External scrutiny of ratings process by Congress and others could
continue to drive changes to rating agency methodologies and internal
processes
. Value of three ratings should be considered and monitored over time
. Investors still value bonds based on relative credit risk
. Potential for increased due diligence by investors
Greater reliance on in-house credit assessments
Greater and systematic investor outreach from borrowers could evolve
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ROANOKE
High ratings are of increased importance, providing access to capital in
the current market environment.
Changes in the Credit Markets
General Obligation Spreads vs. Triple-A G.O. Benchmark
10 Year Maturity = 2.88%
400 ,
350
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300 i
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250 i
~ ]
'0 I
~ 200 ;
~ 150"
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100j-
= 5,02%
50 '
------------ .
0' :.. -3.75Y.
o
#~#####~#~~~#~~#~~~#~~#~
,# ,,#~".#.,# 4''' ~<>" ~#~#,~<><'i',,#:'i?<,1",# ",#,,#",# ,,#'o#<S~#<S'o# ~#:",1":,#,<vJ'
Source: Thomson Municipal Market Monitor, as of 12/21/09.
Note: bps; basis points. 1 basis point; 0.01 %
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Interest Rate Comparisons
Tax-Exempt Interest Rates
5.00%
4.50%
4.00%
3.50%
3.00%
2.50%
2.00%
1.50%
UXl%
0.50%
0.00%
1 2 3 4
5 6 7 8 9 W 11 12 13 M B M V 18 19 W 21 n n N 25 26 27 n 29 ~
Maturity Year
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Source: Thomson Municipal Market Monitor, as of 12/30/09.
Note: MMD; Municipal Market Data. AAA MMD is the triple-A rated general obligation benchmark.
.. =3.07%
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ROANOKE
AAA MMD + 50 bps =
"Split" Rating Benchmark Rates
AAA MMD + 30 bps =
Double-A Rating Benchmark Rates
AAAMMD =
Triple-A Rating Benchmark Rates
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Roanoke's General Obligation Ratings History (5 Years)~~
ROANOKE
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Moody's Standard &
Investors Service Poor's Fitch RatinQs
Aaa AAA AAA
Aa1 AA+ AA+
Aa2 AA
(stable outlook)
AA- AA-
A1 A+ A+
Ratings in order by Moody's/S&P/Fitch.
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Roanoke's Five Year Credit Trends
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ROANOKE
Roanoke has strengthened key credit factors over the past five years.
- 0
- -0
. Assessed Value per Capita increased in each of the past
five fiscal years
. Reserves increased slightly in each of the past five fiscal
years, but City Policy goal still not met
. Per Capita Personal Income increased from FY03 to FY07
. Debt Burden projected to be in non-compliance with City
Policy in FY10 to FY13
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Budget Stabilization Reserve
Adherence to and periodic review of financial policies is seen as an
indication of strong financial management by rating agencies.
Budget Stabilization Reserve as a % of General Fund Expenditure Budget
8.5% -
8.0% _ Policy Goal = SO-'
7.0%
7.5% -~
6.5%
6.0%
5.5%
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ROANOKE
__ Policy Minimum = 5%
5.0%
4.5%
4.0%
2005
2006
2007
2008
2009
FlscalV-ar
Sources: City of Roanoke and the Comprehensive Annual Financial Reports, FY 05-00.
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Debt Service as a % of General Fund Expenditures
Debt Service as a % of General Fund Expenditures
12.0% I
10.0% I
City Policy limit at 10%
~ Pi
n
10.4%
n
8.0%
.--
9.'"
8.7%
8."" 8.4%
8.1%
I--- - I--- I--- - I--- - I-- f-
I 1.1%
'- - --- - ---- ---. - - -- - - .. -
,
J_ -- -. -- -- u --- --- - ---- --- ---- ..
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,
,
,- - - - - .. -- ---- .. -- -- -- - -
:
L ~,-- ~- - --- -- "--'-__ L- - - - -. --,
6.0%
4.0%
2.0%
0.0%
2005 2006 2007 2008
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Actual
2009 It 2010
2015/
2011
2012 2013
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Projected
2014
Sources: City of Roanoke and the Comprehensive Annual Financial Reports, FY 05-09-
Assume -3.6% experditure gro'Nth in FY 2010, -3% in FY 2011, 1% in FY 2012 and 2% thereafter. Reflects revised budget forecasts
that oCOJrred after FY 201 ()..2014 CIP adoption. At tima of CIP a:toption projected ratios were 10.04%, 10.03%, 9.83%, and 9.87%,
respectively. from FY 2010 to FY 2013.
How Roanoke Compares
to Aa3-Rated and A 1-Rated Cities
Despite positive trends, Roanoke's key credit factors are weaker compared to other
Aa3-rated and A1-rated cities in Virginia.
. No credit factors apply
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. Reserves
. Debt Burden
. Assessed Value per Capita
. Per Capita Personal Income
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ROANOKE
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.' 10
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ROANOKE
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Comparison of Reserves
Unreserved General Fund Balance as a % of Revenues
3S.1m
30.1m --~-
25.0% ---------
20.60%
21.31m
20.1m
Q
15.006 ~--
12.21m
10.1m
Him
=OJII~D=
S.1m
0.1m
Richmond, VA
(Aa3)
Roanoke, VA
(Aa3)
Norfolk (AI) Portsmouth (All lynchburg, VA Newport News, Hampton, VA
(Aa3) VA(Aa2) (Aa2)
~Peer Group Median ~ Moody's Median for all Aa3 Rated VA Cities ~Moody's Median for all Al Rated VA Cities
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ROANOKE
32.60%
20.6%
J:
13.5%
12.2%
Source: Moody"s Municipal Finandal Ratio Analysis Database. FY 2008 data. Roanoke data is FY 2009 preliminary.
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Comparison of Debt Burden
Net Debt as a % of Taxable Assessed Value
4.0% ------.--~-
3.60%
3.7r:J%
3.5%
3.20%
3.1m
2:
2.
2.
n
2.60%
r-:I
2.5%
2.0% --
1.5% ~
1.1m
0.5%-
0.1m
Richmood, VA Pa-tsmouth, VA Hampton, VA Na-folk, VA (AI) Newport News, Roandl:e, VA
(Aa3) (A1) (Aa2) VA (Aa2) (Aa3)
Lynchburg.. VA
(Aa3)
~Peer Group Median ~MoodV'S Median for all Aa3 Rated VA Cities ~Moody's Median for all Al Rated VA Cities
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ROANOKE
3.1%
2.9%
2.5%
Source: Moody"s Munidpal Finandal Ratio Analysis Database. FY 2008 data. Roanoke data is FY 2009 preliminary,
unaudited. .. 13
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Strategy for Maintaining Strong Credit Profile
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ROANOKE
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· Meetings and tours with analysts in January 2010
· Highlight positives such as diverse economy and moderate
effects from slowdown in residential real estate market
· Communicate financial management approach to
- Constrain immediate term debt issuance and return to compliance with
debt affordability policies
- Target higher reserves, incrementally over time
· Describe plan to revisit adopted policies including new reserve
policy goals and debt burden limitation in Fall 2010
· PFM expects continued credit concerns from Moody's and
possibly Fitch that may result in a downgrade, despite recent
positive trends in fund balance
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(See copy of presentation on file in the City Clerk's Office.)
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Discussion:
Vice-Mayor Lea asked for an explaination concerning the debt burden for the
City; whereupon, Ms. Demoors explained that the total amount of debt outstanding for
the City and the ability to repay the debt incurred was compared to the annual budget
and analyzed. The City Manager added that when both budgets were adopted, the City
was in compliance with the policy; however, it is the revised revenue estimates that the
City must look at scaling back.
Council Member Mason inquired as to the timing and what was needed from the
Council; whereupon, Ms. Shawver advised that the meeting with the rating agency was
scheduled to be held on January 19, 2010, and the intentions of Council would need to
be addressed at said meeting.
Council Membe-r Mason inquired if there was any debt to be issued soon that
could be cancelled or projects in the pipeline that might not be priority at this time;
whereupon, Ms. Shawver responded that some projects would have to be reprioritized,
but debt issued years prior could not be altered; and the City Manager pointed out that
inasmuch as some projects were almost complete and cash had been fronted for
completion, said project had to be completed.
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Vice-Mayor Lea commented that he was uncomfortable making any decisions
today based on the amount of information as submitted; and he emphasized that
briefings should remain brief so that information might be absorbed and hopefully, the
Council could make a decision at a later date.
Council Member Price inquired as to how the increase would be obtained and the
time it would take to achieve the desired result; whereupon, Ms. Shawver explained that
the increase would take place from 2011 through Fiscal Year 2015.
In response to Vice-Mayor Lea's comment, the Director of Finance advised that
the Council could digest the information today and briefly discuss the matter at its
January 19 Council meeting.
Mayor Bowers indicated that Council could provide comments up until
January 19; however, he would prefer that a recommendation be brought back to
Council for consideration.
The Director of Finance recommended that the City increase its reserves to ten
percent beginning with Fiscal Year 2011, and the City should look for projects it could
delay as well as prioritize projects in order to improve its rating.
The City Manager suggested that Council express their commitment to bringing
the debt service to the ten percent or less level, as well as increasing the budget
stabilization reserve by ten percent by fiscal year 2015; and that staff would meet to
discuss a recommendation to bring the City into compliance with the debt policy and
would present the recommendation at the January 19 Council meeting, adding that
Council could at that time decide which projects should be delayed.
At this point, Council Member Trinkle left the meeting (11 :27 p.m.)
Recovery Zone Facility Bond Rankinqs:
Mayor Bowers advised that Council Member Trinkle has declined to participate in
any discussion regarding the Recovery Zone Facility Bonds due to the appearance of a
conflict of interest.
The Director of Finance briefed the Council using the following power point and
responded to questions from the Council:
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Recovery Zone Bonds
January 4, 2010
Background
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. Recovery Zone Bonds
o Recovery Zone Economic Development
Bonds
o Recovery Zone Facility Bonds
. I nitial allocations
. Steps taken thus far
o RZEDBs
o RZFBs
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Additional Information from
Commonwealth
. Extension of deadline
o January 12th for materials to submit to the
Commonwealth
. Opportunity to apply for re-allocation for both
programs
o January 5th for additional allocations
o State to inform localities by January 12th
o Initial allocation to be issued by March 15, 2010, re-
allocation to be issued by June 15, 2010
o State to continue re-allocation process until all
bonds have been allocated
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Recovery Zone Economic
Develo ment Bonds
. Over $47 million available for re-allocation by
Commonwealth
. FY10 CIP reviewed for projects not yet bid and for
Davis Bacon wage compliance
. FY10 CIP projects recommended include Roanoke
River flood reduction, Washington Park Pool, Parks
and Recreation Master Plan projects, Armory
demolition, bridge renovation, curb gutter and sidewalk
. Recommended request $8,745,000 including
$1,602,000 of original allocation plus $7,143,000 in re-
allocation request
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Recovery Zone Facility Bonds .
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. Nearly $105 million available for re-allocation
by Commonwealth
. Original applicants invited to request additional
allocation and to submit additional materials
through December 22nd
. Two applicants withdrew, three applicants
requested additional funding
. Selection committee again reviewed submitted
materials and performed follow up as
considered appropriate to provide City Council
with recommended ranking
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Applicant
Patrick Henry
Billy's
Restaurant!
Rowland Hotel
Boxley
Residences
Total
March 15th June 15th
$ 2,403,000 $ 9.597,000
Total
$ 12,000,000
3,000,000 3,000,000
5.750,000 5,750,000
$ 2,403,000 $ 18,347,000 $ 20,750,000
Criteria focused on RZFB eligibility, project readiness, overall plan of finance and
documentation provided to support ability to sell RZFBs within time frames
established by the Commonwealth.
Submission to the Commonwealth of all projects is recommended, contingent upon
completion of required forms by project applicants.
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Requested Council Actions
. Adopt resolutions to:
o Approve projects for additional allocation of
RZEDBs
o Approve the Patrick Henry project for the initial
allocation of RZFBs as well as for an additional
allocation request and to approve the Billy's
Restaurant/Rowland Hotel and Boxley Residences
projects for a request for an additional allocation of
RZFBs, contingent upon completion of required
forms for submission to the Commonwealth
o Approve the entire City of Roanoke as a recovery
zone for ease of administration
7
Ms. Shawver advised that the deadline for applications had been extended to
January 12, 2010, which would allow an opportunity for local governments to apply for
re-allocation funding for both Economic Development and Facility Bonds. She further
advised that the State would inform the localities of allocations by the extended
deadline; and initial allocation would be issued by March 15, 2010, with re-allocation
funds issued by June 15, 2010. Additionally, she indicated that the State would
continue the re-allocation process until all bonds were allocated.
Council Member Mason inquired if any of the municipal bonds would affect the
City's bond rating; whereupon, Ms. Shawver replied in the affirmative, adding that they
would ensure that the bonds line up with the projects indicated in the Capital
Improvement Program (CIP).
The Director of Finance implied that approximately $47 million in Recovery Zone
Economic Development bonds were available for re-allocation by the Commonwealth
and recommended that the City request approximately $8.7 million for projects, such as
the Roanoke River Flood Reduction Project, as well as the original allocation.
Ms. Shawver explained that approximately $105 million of the Facility Bonds,
which were for the private sector, were available for reallocation, denoting that two of
the five applicants for the Recovery Zone Facility Bonds withdrew their requests for
funding, and the remaining applicants were invited to request additional allocations.
70
In terms of eligibility, the Director of Finance alluded that the Patrick Henry Hotel I
Project was the most ready and eligible to qualify for the initial allocation of
$2,403,000.00; with the other three applicants being submitted to the Commonwealth
for additional allocation.
Based upon the order of ranking as recommended, Vice-Mayor Lea expressed
concern regarding the significant changes in the ranking of the projects as presented at
the prior Council meeting; and suggested that the City submit all three projects and
allow the State to decide which projects would receive the allocation of funds;
whereupon, the Director of Finance advised that the State may choose to dictate to the
City as to what the City can give the applicants.
There being no further discussion of the matter, the Council was supportive of
the following actions to be taken: (1) approve the Patrick Henry Hotel project for the
initial allocation of the Recovery Zone Facility Bond funds; (2) approve all applicants for
re-allocation of Recovery Zone Facility Bond Funds, subject to further review of the
Council; and (3) approve the entire City of Roanoke as a recovery zone for ease of
administration for funds.
Williamson Road Banner Proposal:
Citv staff presented a briefinq on a request from the Williamson Road Area
Business Association for erection of banners in the Williamson Road area.
I
(See COpy of presentation on file in the City Clerk's Office.
Staff also indicated that any and all expenses would be borne by the applicant
and noted that the Administration was in favor of qrantinq an encroachment to the
Association.
Without obiection. the Council concurred in the Staffs recommendation to qrant
an encroachment to the Association to erect banners in the Williamson Road area.
Citv Market Buildinq Desiqn Update:
As requested by City Council, Lee Quill of Cunningham/Quill, Architects, gave
the following update on the renovation options for the City Market Building:
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ROANOKE
CUNNINGHAM I QUILL ARCHITECTS
CITY MARKET Building LAWRENCEPERRYE&H~~~~~':~;~
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ROANOKE
CUNNINGHAM I QUILL ARCHITECTS
CITY MARKET Building LAWRENCEPERR\~~~~~/~':~;~
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en-
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16ArH~O"MS
:;(.OO';IIJ(.
!jVENt'ORS
r-QN. CON;ING
"E.DO"S
o~::~';;;:"" ,
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ROANOKE
CUNNINGHAM I QUILL ARCHITECTS.
CITY MARKET Building LAWRENCEPERR\&H~~~~kl~~~~
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CITY MARKET Building LAWRENCEPERRYE&H~~~~/~'~~~~
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ROANOKE
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74
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(See copy of presentation on file in the City Clerk's Office.)
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Discussion:
Council Member Cutler expressed concern regarding the stone pavers as it
relates to handicap accessibility; whereupon, Mr. Quill replied that in lieu of stone
pavers, textured concrete pavers would be installed to accommodate wheelchairs,
walkers, etc. commonly used by people with certain disabilities.
In response to a previous inquiry as to whether or not vendors could continue to
operate during the renovations, Mr. Quill responded in the affirmative, adding that the
cost would increase by 50 percent or approximately $2.1 million, whereby essentially
renovating the building twice. He stated that it is possible to have double or 24 hour
shifts during the renovation, but the costs would increase by 30 percent or
approximately $1.5 million.
Vice-Mayor Lea inquired as to the total amount of funds allocated for the project;
whereupon, the City Manager advised that $7.6 million had been allocated for the
renovation.
Vice-Mayor Lea further asked if the City would be receiving cash from the sale of
Federal and State tax credits; whereupon, the City Manger explained that the City was
in the early stages of the process, adding that funds were received following completion
of a project and only if the project met a certain criteria.
R. Brian Townsend, Assistant City Manager for Community Development,
reported that staff met with vendors and facilitated assistance from the Small Business
Development Center to temporarily relocate vendors; and in addition, Market Building
vendors were surveyed on their needs for relocation and received a list of commercial
realtors with available spaces. In conclusion, Mr. Townsend stated that staff had looked
at available spaces in downtown Roanoke, considered a temporary tent structure and
was investigation the use of mobile carts.
The City Manager indicated that the Council need to establish a definite
construction schedule.
Following in-depth dialogue concerning the timeframe for the renovations in
relation to vendor relocation, Mr. Quill stated that staff recommendation was Option 3:
Compressing First Floor and Mezzanine Construction Schedule to 10
months by Pre-ordering
· First Proiect Milestone - 2.5 Months
o Award contract
o Contractor mobilizes "off-site'
o Contractor pre-orders materials. reviews shop drawinqs. stores
materials
78
. Second Proiect Milestone - 10 Months
o City Market Buildinq closes
o First f1oor/Mezzanine/Streetscape "on-site" construction - eiqht
months
o Tenantfit-out - two months
o Total duration of ten months (first floor. mezzanine. 'streetscape
and tenant fit-out)
o First f1oor/Mezzanine/Streetscape can open
o Assembly Hall opens 1.5 - two months later
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Cost Neutral- Minimal
*Proiect milestones to be confirmed with General Contractor upon
selection
Mayor Bowers remarked that the vendors were important to the market, and the
City of Roanoke needed to make a commitment and an effort to retain the vendors, as
well as seek a compromise between a compressed schedule with 24/7 work hours and
Options 2 and 3.
In closing, Mr. Quill acknowledged that they would try to combine the options and
research ways to condense the timeline and decrease the costs.
At this point, Council Member Trinkle entered the meeting (1 :29 p.m.)
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At this point, Mayor Bowers relinquished the Chair and left the meeting
(1 :30 p.m.)
10th StreetNDOT Proiect Update:
In connection with the 10th StreetNDOT Project, Mark Jamison, Transportation
Manager, advised that an action item would be included on the Council's January 19
agenda to approve design and proceed with acquisition of property. He pointed out that
a public hearing was held in July 2009, with 60 people in attendance; and staff also met
with the Washington Park Alliance in October 2009 to receive comments regarding the
project. Mr. Jamison shared that residents expressed concern regarding relocation of
certain residences affected by the projected, whereby explaining to the Council that
VDOT intended to acquire the affected properties.
(See copy of presentation on file in the City Clerk's Office.)
At 1 :49 p.m., the Vice-Mayor declared the Council meeting in recess to be
reconvened at 2:00 p.m., in the Council Chamber, Room 450, fourth floor, Noel C.
Taylor Municipal Building, 215 Church Avenue, S. W.
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At 2:00 p.m., the Council Meeting convened in the Council Chamber, Room 450,
Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., with Mayor David A.
Bowers presiding.
PRESENT: Council Members M. Rupert Cutler, Vice-Mayor Sherman P. Lea,
Gwendolyn W. Mason, Anita J. Price, David B. Trinkle, and Mayor David A. Bowers-6.
ABSENT: Council Member Court G. Rosen-1.
The Mayor declared the existence of a quorum.
OFFICERS PRESENT: Darlene L. Burcham, City Manager; William M.
Hackworth, City Attorney; Ann H. Shawver, Director of Finance; Stephanie M. Moon,
City Clerk; and Jonathan E. Craft, Deputy City Clerk.
The Invocation was delivered by The Reverend Timothy P. Harvey, Pastor,
Central Church of the Brethren.
The Pledge of Allegiance to the Flag of the United States of America was led by
Mayor Bowers.
PRESENTATIONS AND ACKNOWLEDGEMENTS:
ACTS OF ACKNOWLEDGEMENT-GENERAL ASSEMBLY: Council Member
Cutler offered the following resolution recognizing and commending the many services
rendered over the past five years by Delegate William H. Fralin, Jr., to the City of
Roanoke:
(#38676-010410) A RESOLUTION paying tribute to Delegate William H. Fralin,
Jr., and expressing to him the appreciation of the City and its citizens for his exemplary
public service.
(For full text of resolution, see Resolution Book No. 74, page 1.)
Council Member Cutler moved the adoption of Resolution No. 38676-010410.
The motion was seconded by Council Member Mason and adopted by the following
vote:
AYES: Council Members Cutler, Lea, Mason, Price, Trinkle, and
Mayor Bowers-6.
NAYS: None-O.
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HEARING OF CITIZENS UPON PUBLIC MATTERS: The Mayor advised that I
Council sets this time as a priority for citizens to be heard and matters requiring referral
to the City Manager will be referred immediately for response, recommendation or
report to Council.
COMPLAINT-POLICE-CITY JAIL: Shaheed Omar appeared before Council and
submitted written comments addressing the issue of violating his fourth, eighth and
fourteenth amendments of the U. S. Constitution..
(See copy of written comments on file in the City Clerk's Office.)
Without objection by the Council, Mr. Omar's remarks were referred to the City
Manager and Sheriff for appropriate response.
(See copy of responses from the Sheriff and Chief of Police, respectfully, on file in the
City Clerk's Office.)
DISABLED PERSONS: Barbara Duerk appeared before Council to request that
prioritized pedestrian bicycle and handicap access on major arterials and primary
corridors by added to the City's New Year resolution.
(See copy of written remarks on file in the City Clerk's Office.)
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Without objection by the Council, copy of Ms. Duerk's comments were forwarded
to the Mayor's Committee for People with Disabilities.
CAPITAL IMPROVEMENT PROGRAM: Colonel Robert Craig appeared before
Council and spoke about capital spending.
CONSENT AGENDA
The Mayor advised that all matters listed under the Consent Agenda were
considered to be routine by the Members of Council and would be enacted by one
motion in the form, or forms, listed on the Consent Agenda, and if discussion were
desired, the item would be removed from the Consent Agenda and considered
separately.
CITY MARKET BUILDING-LEASES: A communication from the City Manager
requesting that Council schedule a public hearing for Tuesday, January 19, 2010, at
7:00 p.m., or as soon thereafter as the matter may be heard, with regard to the renewal
for lease of space in the City Market Building to Azar Jewelry, Inc., on a month to month
basis, not to exceed 12 months, was before the body.
(See communication on file in the City Clerk's Office.)
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Council Member Mason moved that Council concur in the request of the City
Manager. The motion was seconded by Council Member Trinkle and adopted by the
following vote.
AYES: Council Members Cutler, Lea, Mason, Price, Trinkle, and
Mayor Bowers-6.
NAYS: None-O.
(Council Member Rosen was absent.)
CITY MARKET-LEASES: A communication from the City Manager requesting
that Council schedule a public hearing for Tuesday, January 19, 2010, at 7:00 p.m., or
as soon thereafter as the matter may be heard, with regard to the renewal for lease of
space in the City Market Building to Tokyo Express on a month to month basis, not to
exceed 12 months, was before the body.
(See communication on file in the City Clerk's Office.)
Council Member Mason moved that Council concur in the request of the City
Manager. The motion was seconded by Council Member Trinkle and adopted by the
following vote.
AYES: Council Members Cutler, Lea, Mason, Price, Trinkle, and
Mayor Bowers-6.
NAYS: None-O.
(Council Member Rosen was absent.)
AUDIT-MINUTES: Minutes of the Audit Committee meeting held on Monday,
October 5, 2009, was before the body.
(See Minutes on file in the City Clerk's Office.)
Council Member Mason moved that the minutes be received and filed. The
motion was seconded by Council Member Trinkle and adopted by the following vote:
AYES: Council Members Cutler, Lea, Mason, Price, Trinkle and
Mayor Bowers-6.
NAYS: None-O.
(Council Member Rosen was absent.)
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OATHS OF OFFICE-COMMISSIONER OF THE REVENUE-CITY SHERIFF- I
CITY TREASURER-COMMONWEAL TH'S ATTORNEY: Reports of qualification of the
Honorable Sherman A. Holland as the Commissioner of the Revenue of the City of
Roanoke, Virginia; the Honorable Octavia Johnson as Sheriff of the City of Roanoke,
Virginia; the Honorable Donald S. Caldwell as Attorney for the Commonwealth for the
City of Roanoke Virginia; and the Honorable Evelyn W. Powers as Treasurer for the City
of Roanoke, Virginia, for terms of four years, each, commencing January 1,2010.
(See Oaths or Affirmations of Office on file in the City Clerk's Office.)
Council Member Mason moved that the reports of qualification be received and
filed. The motion was seconded by Council Member Trinkle and adopted by the
following vote:
AYES: Council Members Cutler, Lea, Mason, Price, Trinkle and
Mayor Bowers-6.
NAYS: None-O.
(Council Member Rosen was absent.)
REGULAR AGENDA
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PUBLIC HEARING: NONE.
PETITIONS AND COMMUNICATIONS:
VIRGINIA AMATEUR SPORTS: Pete Lampman, President, and Lauren
McMillian, Virginia Amateur Sports, appeared before the CounCil and shared information
about a new initiative entitled, "Get Healthy Virginia 2010". It was noted that the
challenge would commence January 21, 2010 and end on April 30, 2010. He
encouraged the Council's participation.
(See copy of information on file in the City Clerk's Office.)
Without objection by the Council, the Mayor advised that the information would
be received and filed.
FESTIVAL IN THE PARK-AMPHITHEATER: Larry Landolt, Executive Director,
EventZone, and Member, Roanoke Festival Alliance, appeared before Council to
discuss inclusion in the amphitheater project process; and he asked the Council to keep
Elmwood Park festival friendly and to designate a liaison from City administration to
work with their group during development and construction of the amphitheater.
(See copy of remarks on file in the City Clerk's Office.)
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Scott Terry-Cabbler, Member, Festival Alliance of the Roanoke Valley, appeared
before Council and highlighted various points concerning the use of Elmwood Park
during and after amphitheater construction. He asked the Council to appoint a direct
liaison relationship with the Alliance which would be a direct channel between the
Alliance, City officials, City Council, and all subsequent contractors, adding that the
process could insure a balanced flow of information and communication.
(See copy of remarks on file in the City Clerk's Office.)
Council Member Trinkle commented that the amphitheater project has been a
long running project that provides an all weather venue for concerts, festivals, etc. He
reiterated that the next steps would involve an architectural and engineering firm in
combination with a potential management company that would work with users of the
park and other interested parties, such as The Jefferson Center and the Civic Center.
He alluded to the amphitheater being a major asset for the City of Roanoke and
benefiting the library as well as creating more green space in Elmwood Park. He also
mentioned that the next phase would be at least a year or more.
Council Member Cutler recalled his motion requiring the architectural engineering
studies for an all-weather amphitheater pavilion including analysis of how traditional
users of Elmwood Park could use the new facility and calling for cooperation among
users to lead to the best economic potential for the facility.
Discussion was held with regard to a proposed liaison from City administration;
whereupon, Mr. Landolt suggested that the Assistant City Manager for Operations be
the liaison.
Council Member Trinkle stated that the Request for Proposal for the
amphitheater was currently in process and assured the Alliance that the RFP includes
language that says current users will be considered in the design. He also said
architects will meet with the users of park and assess how it can best increase the flow
to the market area and enhance green space. He asked that the City Manager
establish a liaison from City administration to work with the festival producers.
Without objection by the Council, the matter was referred to the new City
Manager for report back to Council.
NEIGHBORHOOD ORGANIZATION: D. Keith Hummer, President, Downtown
Neighborhood Association, appeared before Council expressing concern regarding the
impact of upcoming downtown projects on small businesses, and asked that the City
designate a liaison that the Association could contact for communication; and also
asked whether downtown residents could be allowed to set out trash any day of the
week, pointing out that the downtown businesses receive more than one collection
weekly, In addition, he indicated that downtown residents needed more parking
availability and cited Council's recent approval of 20 parking spaces for the 204
Jefferson Condominium Association.
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In response, the City Manager explained that downtown businesses receive one I
free trash collection per week and pay for additional collections. She also stated that
the City would consider the request from residents for additional trash collections and
would look at downtown residential collection. She indicated that she would share with
the Downtown Neighborhood Association strategies developed by the City, Center in
the Square, and Downtown Roanoke Inc., to coordinate the upcoming downtown
construction projects; adding that the arrangement with 204 Jefferson Condominium
Association has a cost.
There being no further comment, the three matters were referred to the City
Manager for review and response.
REPORTS OF OFFICERS:
CITY MANAGER:
BRIEFINGS: NONE.
ITEMS RECOMMENDED FOR ACTIONS:
BUDGET-EMERGENCY MEDICAL SERVICES-FIRE DEPARTMENT-GRANTS:
The City Manager submitted a written communication recommending acceptance and
appropriation of funds in connection with the Virginia Department of Fire Program mini- I
grant for use by the Roanoke Fire EMS for training purpose.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Mason offered the following resolution:
(#38677-010410) A RESOLUTION authorizing acceptance of the 2010 Virginia
Department of Fire Programs (VDFP) Training MinLGrant made to the City of Roanoke
by the Commonwealth's Fire Programs Fund, and authorizing execution of any required
documentation on behalf of the City.
(For full text of resolution, see Resolution Book No. 74, page 2.)
Council Member Mason moved the adoption of Resolution No. 38677-010410.
The motion was seconded by Council Member Trinkle and adopted by the following
vote:
AYES: Council Members Cutler, Lea, Mason, Price, Trinkle and Mayor Bowers-6.
NAYS: None-O.
(Council Member Rosen was absent.)
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Council Member Mason offered the following budget ordinance:
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(#38678-010410) AN ORDINANCE appropriating funding from the
Commonwealth of Virginia Department of Fire Programs for the purchase of Fire-EMS
Training Center Burn Building equipment, amending and reordaining certain sections of
the 2009-2010 Grant Fund Appropriations, and dispensing with the second reading by
title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 74, page 3.)
Council Member Mason moved the adoption of Budget Ordinance No. 38678-
010410. The motion was seconded by Council Member Trinkle and adopted by the
following vote:
AYES: Council Members Cutler, Lea, Mason, Price, Trinkle, and
Mayor Bowers-6.
NAYS: None-O.
(Council Member Rosen was absent.)
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HUMAN SERVICES-GRANTS-BUDGET: The City Manager submitted a written
communication recommending acceptance of funding for the Western Virginia
Workforce Development Board Workforce Investment Act Program.
(For full text, see communication on file in the City Clerk's Office.)
Vice Mayor-Lea offered the following budget ordinance:
(#38679-010410) AN ORDINANCE to transfer existing funding from the Federal
government's American Reinvestment and Recovery Act (ARRA) between units of the
Workforce Investment Act (WIA), amending and reordaining certain sections of the
2009-2010 Grant Fund Appropriations, and dispensing with the second reading by title
of this ordinance.
(For full text of ordinance, see Ordinance Book No. 74, page 4.)
Vice-Mayor Lea moved the adoption of Budget Ordinance No. 38679-010410.
The motion was seconded by Council Member Price and adopted by the following vote:
AYES: Council Members Cutler, Lea, Mason, Price, Trinkle, and
Mayor Bowers-6.
NAYS: None-O.
I (Council Member Rosen was absent.)
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ANIMALS-BUDGET-GRANTS: The City Manager submitted a written I
communication recommending acceptance and appropriation of funds in connection
with the Homeland Security Pet Sheltering Project grant.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Cutler offered the following resolution:
(#38680-010410) A RESOLUTION accepting the Homeland Security Pet
Sheltering Project Grant to the City from the 2007 State Homeland Security Program,
the National Preparedness Directorate and the United States Department of Homeland
Security, and authorizing execution of any required documentation on behalf of the City.
(For full text of resolution, see Resolution Book No. 74, page 4.)
Council Member Cutler moved the adoption of Resolution No. 38680-010410.
The motion was seconded by Council Member Mason and adopted by the following
vote:
AYES: Council Members Cutler, Lea, Mason, Price, Trinkle and Mayor Bowers-6.
NAYS: None-O.
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(Council Member Rosen was absent.)
Council Member Cutler offered the following budget ordinance:
(#38681-010410) AN ORDINANCE appropriating funding from the
Commonwealth of Virginia Department of Emergency Management for the purchase of
a mobile trailer and pet sheltering equipment and supplies, amending and reordaining
certain sections of the 2009-2010 Grant Fund Appropriations, and dispensing with the
second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 74, page 5.)
Council Member Cutler moved the adoption of Budget Ordinance No. 38681-
010410. The motion was seconded by Council Member Mason and adopted by the
following vote:
AYES: Council Members Cutler, Lea, Mason, Price, Trinkle, and
Mayor Bowers-6.
NAYS: None-O.
(Council Member Rosen was absent.)
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BUDGET-FLOOD REDUCTION/CONTROL: The City Manager submitted a
written communication recommending reallocation and appropriation/transfer of funds in.
connection with the Roanoke River Flood Reduction Project.
Council Member Cutler offered the following resolution:
(#38682-010410) A RESOLUTION of the Council of the City of Roanoke,
Virginia, reallocating the purposes and the amounts of the general obligation public
improvement bonds authorized for issuance under Resolution No. 38582-090809
adopted by the Council on September 8, 2009.
(For full text of resolution, see Resolution Book No. 74, page 6.)
Council Member Cutler moved the adoption of Resolution No. 38682-010410.
The motion was seconded by Council Member Trinkle and adopted by the following
vote:
AYES: Council Members Cutler, Lea, Mason, Price, Trinkle and
Mayor Bowers-6.
NAYS: None-O.
(Council Member Rosen was absent.)
Council Member Cutler offered the following budget ordinance:
(#38683-010410) AN ORDINANCE appropriating funding to be provided by the
Series 2010 Bonds to the Roanoke River Flood Reduction Project and transferring
residual General Revenue funds from the Civic Center Event Traffic Management
project to the same Roanoke River Flood Reduction Project, amending and reordaining
certain sections of the 2009-2010 Capital Projects Fund Appropriations, and dispensing
with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 74, page 8.)
Council Member Cutler mo'ved the adoption of Budget Ordinance No. 38683-
010410. The motion was seconded by Council Member Trinkle and adopted by the
following vote:
AYES: Council Members Cutler, Lea, Mason, Price, Trinkle, and
Mayor Bowers-6.
NAYS: None-O.
(Council Member Rosen was absent.)
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COMMENTS BY THE CITY MANAGER:
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HUMAN SERVICES-PERSONNEL-SNOW REMOVAL: The City Manager
announced that last week 635 individuals attended the City's Job Fair at the Roanoke
Civic Center; that 47 businesses were present to discuss employment opportunities and
a number of non-profit organizations were present to speak about cultural and
entertainment options. She further stated that the City would continue to hold fair jobs
as long as there is a need.
Ms. Burcham shared that many citizens expressed concerns about the response
time for clearing streets after December 2009 snow event. She also pointed out that
City staff had received several helpful suggestions from citizens and staff would look at
how to best incorporate them in future snow removal processes. The City Manager
expressed appreciation to the public for their patience during the snow removal and
reminded them of the need to remove snow and ice from sidewalks in front of their
businesses and residences.
DIRECTOR OF FINANCE:
ANNUAL-FINANCIAL REPORT: The Director of Finance gave a briefing with
regard to the Annual General Reassessment for Fiscal Year 2010-2011.
(For full text, see copy of Financial Report on file in the City Clerk's Office.)
Susan Lower, Director of Real Estate Valuation, highlighted the following
presentation:
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2010 - 2011
General Reassessment
Susan S. Lower, SRA
Director of Real Estate Valuation
Suite 250 Noel C. Taylor Building
215 W. Church Ave. SW.
Roanoke, VA 24011
(540) 853-2771
realestate@roanokeva.gov
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. The Code of Virginia requires that all real property be
assessed for taxation at 100% of market value. Our
City Code requires that all property be assessed on an
annual basis (every year). We notify property owners
each January of any changes in the assessed values
which will become effective July 1.
. Only property owners that received a change in
assessment were mailed a notice. This year's notices
were mailed on January 4th.
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Real Estate Assessment Projections
FY 2010 - 2011
. Reassessments will increase existing
properties .18%
FY 2009 - 2010 0.68%
. New construction will increase 1.180/0
FY 2009 - 2010 1.08%
. Total increase overall is 1 .360/0
FY 2009 - 20101.76%
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Fiscal year 2009 - 2010 based on Finance letter dated February 23, 2009
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~l;-
R
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90
.
Commercial Real Estate
Downtown Commercial - Land increase from Jefferson Street toward Williamson Road
Downtown West - Land increase
Riverside Area - Land Increase
- A minimal number of improvement values were increased as a result of field reviews/equalization
.
Residential Real Estate
No residential increase except field inspections where appraisers obtained new information and
updated our database
- Five condo neighborhoods went up ~
.
New Construction Projects
Carillon Medical Center on Reserve Ave, Police Academy, Cambria Suites, Walgreen's, Steel
Dynamics Administrative Offices, Member One Corporate Center, Advance Auto Office Conversion,
Retail on 460 (next to RCIT)
New Rehabs - Colton Mill, Fork in the City, Lawson Warehouse, Flanary's Pub, Terrace Apartments
Phase II, On the Rise Bakery
cB
Sales Ratio
. The ratio of an appraised value or assessed
value to the sale price of a property.
For Example:
. Assessed Value
. Sale Price
$180,000
$200,000
. Sales Ratio
$180,000 = 90%
$200,000
Source: International Association of Assessing Officers Property Appraisal and Assessing Handbook
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Fairfax City 8653 102%
Hampton 50378 94%
Lynchburg 30613 88% (Biennial)
Newport Ne\\'s 52970 77%
Norfolk 73995 93%
Richmond 73012 93%
Salem 10434 85%
Virginia Beach 151539 93%
Danville 25747 90% (Biennial)
@
Source: Letter dated 12111/09 from Department of Taxation
Parcel Count from 2008 VAAO Salary Survey and includes taxable, exempt, and public service.
Sale Prices of Housing
Roanoke Residential Sales Analysis
Year
2009
2008
Percent Change
Number of Sales
507
893
-43%
Median Sales Price
$139,950
$155,483
$137.000
$158.740
2.1%
Average Sales Price
-2.0%
Using valid sales from Jan 1 to Nov 1
Source: Proval database
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W
~
,,:..,,'7
V~
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2009 Commercial Sales Summary
YEAR 2009 2008 % Change 2007 % Change
from 2008 from 2007
Volume
of 32 46 -30% 69 -54%
Sales
Using valid sales from Jan 1 to Nov 1
m
Source: Proval database
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ROANOKE
REAL ESTATE
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What does all this mean?
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. Residential neighborhoods appear to be continuing a trend
toward stabilization - none decreasing
. Commercial and Multi-Family property appears to be
stabilizing after lagging slightly behind the beginning of
last year's Residential trend
. Residential, Commercial and Multi-Family sales volume
continues to decline compared to norma trends
. Overall, aggregate sales ratios remain in line with State
standards
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How Can I Appeal My Assessment?
./ A property owner can file an appeal directly with the Office of Real
Estate Valuation. Appeals are due in our office by February 2nd.
./ If a property owner does not agree with our appeal decision, they
can file an appeal with the Board of Equalization. The Board is a
three member citizen panel that is appointed by the Circuit Court
each March 1 st.
./ If a property owner does not agree with the Board of Equalization's
decision, they can then file suit in Circuit Court.
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Appeals
I Appeals to Real Estate Valuation
Year 2009
Parcel Count 87
2008
230
2007
259
Appeals to Board of Equalization
Year 2009
Parcel Count 57
2008
43
2007
84
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Are There Any Tax Relief Programs?
. Elderly Tax Freeze
. Disability Tax Relief Program
. Rehabilitated Tax Abatement
. Land Use
. Solar Energy Abatement
. Energy Efficient - Reduced Tax
Rate
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History of Projected Assessment
Increase for Roanoke
CALENDAR YEAR FISCAL YEAR % OF REASSESSMENT % OF NEW TOTAL
INCREASE CONSTRUCTION PERCENT INCREASE
2010 2011 .18 1.18 1.36
2009 2010 .88 1.08 1.76
2008 2009 3.04 1.50 4.54
2007 2008 5.23 1.07 6.30
2008 2007 7.88 0.82 8.70
2005 2008 732 1.03 8.35
2004 2005 5.98 1.23 7.21
2003 2004 5.85 1.86 7.71
2002 2003 3.22 2.08 5.28
2001 2002 3.48 1.88 5.36
2000 2001 2.81 1.63 4.44
1999 2000 2.73 1.68 4.41
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(See copy of presentation on file in the City Clerk's Office.)
Vice-Mayor Lea inquired about foreclosure in the four quadrants of the City as
well as the price ranges; Ms. Lower replied that she would research information and
report back to him with an answer.
Mayor Bowers asked how citizens could apply for the solar energy abatement
and energy efficient reduced tax rate; whereupon, Ms. Lower advised that applications
could be found online and returned to the Department of Real Estate Valuation.
Council Member Cutler inquired about the number of applications that have been
approved for said tax breaks; whereupon, Ms. Lower replied that 27 citizens have been
approved for the energy efficient tax credit, and only one citizen for the solar energy
abatement that will begin in July 2010.
Without objection by the Council, Mayor Bowers advised that the briefing
regarding the Annual General Reassessment for the Fiscal Year 2010-2011 would be
received and filed.
BOND ISSUES- ECONOMIC DEVELOPMENT: The Director of Finance
submitted a written report recommending approval of addition projects determined by
staff as eligible recipients of Recovery Zone Economic Development Bonds;
identification of the entire City of Roanoke as a recovery zone; and ranking of projects
as recipients of Recovery Zone Facility Bonds of up to $20.75 million.
(For full text, see report on file in the City Clerk's Office.)
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Prior to the votes, Council Member Trinkle stated that he had not participated in I
the discussions regarding the abovementioned item.
Council Member Cutler offered the following resolution:
(#38684-010410) A RESOLUTION designating certain additional projects to be
the recipient of funding for purposes of the issuance of Recovery Zone Economic
Development Bonds pursuant to the American Recovery and Reinvestment Act of 2009.
(For full text of resolution, see Resolution Book No. 74, page 9.)
Council Member Cutler moved the adoption of Resolution No. 38684-010410.
The motion was seconded by Vice-Mayor Lea and adopted by the following vote:
AYES: Council Members Cutler, Lea, Mason, Price, and Mayor Bowers-5.
NAYS: None-O.
(Council Member Rosen was absent.) (Council Member Trinkle abstained from voting.)
Council Member Cutler offered the following resolution:
(#38685-010410) A RESOLUTION designating a Recovery Zone for purposes of I
the issuance of Recovery Zone Economic Development Bonds pursuant to the
American Recovery and Reinvestment Act of 2009.
(For full text of resolution, see Resolution Book No. 74, page 10)
Council Member Cutler moved the adoption of Resolution No. 38685-010410.
The motion was seconded by Council Member Mason and adopted by the following
vote:
AYES: Council Members Cutler, Lea, Mason, Price, and Mayor Bowers-5.
NAYS: None-O.
(Council Member Rosen was absent.) (Council Member Trinkle abstained from voting.)
Council Member Cutler offered the following resolution:
(#38686-010410) A RESOLUTION approving and ranking certain projects for the
issuance of Recovery Zone Facility Bonds pursuant to the American Recovery and
Reinvestment Act of 2009.
(For full text of resolution, see Resolution Book No. 74, page 11.)
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Council Member Cutler moved the adoption of Resolution No. 38686-010410.
The motion was seconded by Council Member Price and adopted by the following vote:
AYES: Council Members Cutler, Lea, Mason, Price, and Mayor Bowers-5.
NAYS: None-O.
(Council Member Rosen was absent.) (Council Member Trinkle abstained from voting.)
REPORT OF COMMITTEES:
ECONOMIC DEVELOPMENT: The Economic Development Authority submitted
a written report regarding a public hearing that had been conducted on certain
applications and recommended approval of the financing and refinancing of certain
projects and issuance of the bonds as required by Section 147(f) of the Internal
Revenue Code of 1986, as amended.
(For full text, see report on file in the City Clerk's Office.)
Council Member Mason offered the following resolution:
(#38687-010410) whereas, the Economic Development Authority of the City of
Roanoke, Virginia (the "Authority") has considered the application of Market Street
Partners LLC, P.O. Box 1371, Roanoke, Virginia 24011, (the "Borrower") requesting the
issuance of one or more of the Authority's revenue bonds or notes in an amount now
estimated at $2,403,000.00 but not to exceed $5,500,000.00 (the "Bonds") to assist the
Borrower in financing and/or refinance the acquisition, construction and equipping of
certain facilities consisting of Billy's Restaurant/The Rowland Hotel, 10 Market Street
S.E. and 102 Market Street S.E., Mixed use development with full service restaurant on
15t floor, meeting and conference space on 2nd floor and commercial space (possibly
hotel) on other floors (the "Project"), and the Authority has held a public hearing
thereon; and
(For full text of resolution, see Resolution Book No. 74, page 12.)
Council Member Mason moved the adoption of Resolution No. 38687-010410.
The motion was seconded by Council Member Cutler and adopted by the following vote:
AYES: Council Members Cutler, Lea, Mason, Price, and Mayor Bowers-5.
NAYS: None-O.
(Council Member Rosen was absent.) (Council Member Trinkle abstained from voting.)
Council Member Mason offered the following resolution:
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(#38688-010410) WHEREAS, the Economic Development Authority of the City of I
Roanoke, Virginia (the "Authority") has considered the application of 611 Jefferson,
LLC, 26 Kirk Avenue, Roanoke, Virginia 24011 (the "Borrower") requesting the issuance
of one or more of the Authority's revenue bonds or notes in an amount now estimated at
$2,403,000.00 but not to exceed $12,000,000.00 to finance and/or refinance the cost of
the Project (the "Bonds") to assist the Borrower in financing and/or refinance the
acquisition, construction and equipping of certain facilities consisting of Patrick Henry,
611 South Jefferson St., Roanoke, Virginia 24011, Renovation of the 160,000 sq. ft.
Patrick Henry Hotel for mixed use; lower level Class A commercial space, food and
beverage retail, public special event space, and residential component of 100
apartments and maybe a hotel (the "Project"), and the Authority has held a public
hearing thereon; and
(For full text of resolution, see Resolution Book No. 74, page 12.)
Council Member Mason moved the adoption of Resolution No. 38688-010410.
The motion was seconded by Council Member Cutler and adopted by the following vote:
AYES: Council Members Cutler, Lea, Mason, Price, and Mayor Bowers-5.
NAYS: None-O.
(Council Member Rosen was absent.) (Council Member Trinkle abstained from voting.) I
Council Member Mason offered the following resolution:
(#38689-010410) WHEREAS, the Economic Development Authority of the City of
Roanoke, Virginia (the "Authority") has considered the application of Fairlawn at
Jefferson, LLC, 2703 Richelieu Avenue, S.W., Roanoke, Virginia 24014, (the
"Borrower") requesting the issuance of one or more of the Authority's revenue bonds or
notes in an amount now estimated at $2,403,000.00 but not to exceed $11,500,000.00
(the "Bonds") to assist the Borrower in financing and/or refinance the acquisition,
construction and equipping of certain facilities consisting of The Boxley Residences,
416 South Jefferson Street, Roanoke, Virginia 24011, Renovation of an 8 - floor 40,000
square foot commercial/residential condominiums. Top 6 or 7 floors will be luxury
residential condos with upscale commercial or retail on the 1st, possible 2nd floor (the
"Project"), and the Authority has held a public hearing thereon; and
(For full text of resolution, see Resolution Book No. 74, page 15.)
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Council Member Mason moved the adoption of Resolution No. 38689-010410.
The motion was seconded by Council Member Cutler and adopted by the following vote:
AYES: Council Members Cutler, Lea, Mason, Price, and Mayor Bowers-5.
NAYS: None-O.
(Council Member Rosen was absent.) (Council Member Trinkle abstained from voting.)
UNFINISHED BUSINESS: NONE.
INTRODUCTION AND CONSIDERATION OF ORDINANCES AND
RESOLUTIONS: NONE.
MOTIONS AND MISCELLANEOUS BUSINESS:
HOLIDAYS-DOMESTIC VIOLENCE: Council Member Price called attention to
the tragic domestic violence incidents that occurred in Roanoke recently, noting that the
holiday seasons are stressful and domestic violence increases at this time of the year;
and she asked citizens to remember that they have a responsibility to take care of each
other and when people need help, in addition to 911, they should call Virginia 211 for
assistance.
HUMAN SERVICES: Vice-Mayor Lea announced that he, Delegate Onzlee
Ware, Ed Lewis recently visited Sabrina House, which was established as a result of
Domestic Violence Task Force efforts; pointing out that funding was difficult and stated
that he would be sending the Council information on the purpose of the Sabrina House
and would like to discuss how the City can continue to support the program. He asked
the Council during the budget process to look at funding for programs that affect
families, and commended the City administration for their support of the programs.
At 4:36 p.m. the Council meeting was declared in recess for a Closed meeting in
the Council's Conference Room, Room 451, fourth floor, Noel C. Taylor Municipal
Building, 215 Church Avenue, S. W.
At 5:09 p.m. the Council Meeting reconvened in the Council Chamber, Mayor
Bowers presiding, all Members of the Council in attendance, with the exception of
Council Member Rosen.
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COUNCIL: With the respect to the Closed Meeting just concluded, Council I
Member Mason moved that each member of City Council certify to the best of his or her
knowledge that: (1) only public business matters lawfully exempted from open meeting
requirements under the Virginia Freedom of Information Act; and (2) only such public
business matters as were identified in any motion by which any closed meeting was
convened were heard, discussed or considered by City Council. The motion was
convened were heard, discussed or considered by City Council. The motion was
seconded by Council Member Cutler and adopted by the following vote:
AYES: Council Members Cutler, Lea, Mason, Price, Trinkle, and
Mayor Bowers-6.
NAYS: None-O.
(Council Member Rosen was absent.)
OATHS OF OFFICE-HUMAN SERVICES: The Mayor called attention to the
expiration of the four-year term of office of Angela Holland as a member of the Human
Services Advisory Board; whereupon, he opened the floor for nominations.
Vice-Mayor Lea placed in nomination the name of Angela Holland.
There being no further nominations, Ms. Holland was reappointed as a member I
of the Human Services Advisory Board for a term of four years ending November 30,
.2013, by the following vote:
FOR MS. HOLLAND: Council Member Cutler, Lea, Mason, Price, Trinkle, and
Mayor Bowers-6.
NAYS: None-Q
(Council Member Rosen was absent.)
OATHS OF OFFICE-MENTAL HEALTH SERVICES: The Mayor called attention
to the expiration of the three-year term of office of Sheri Bernath; as a City
representative of the Blue Ridge Behavioral Healthcare, Board of Directors, ending
December 31, 2009. Inasmuch as Ms. Bernath has served three consecutive terms of
office, she is not eligible for reappointment, he opened-the floor fqr nomhiatio'ns. -
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Vice-Mayor Lea placed in nomination the name of Brenda S. Hamilton.
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There being no further nominations, Ms. Hamilton was appointed as a City
representative of the Blue Ridge Behavioral Healthcare, Board of Directors, for a term
of three years, commencing January 1, 2010 and ending December 31, 2012, by the
following vote:
FOR MS. HAMILTON: Council Member Cutler, Lea, Mason, Price, Trinkle, and
Mayor Bowers-6.
NAYS: None-O
(Council Member Rosen was absent.)
OATH OF OFFICE-CABLE TELEVISION: The Mayor called attention to a
vacancy created by the lack of attendance of Carla Terry as the City's representative to
the Roanoke Valley Regional Cable Television Committee for a term ending June 30,
2011; whereupon, the Mayor opened the floor for nominations.
Vice-Mayor Lea placed in nomination the name of Robert Leftwich.
There being no further nominations, Mr. Leftwich was appointed as the City's
representative to the Roanoke Valley Regional Cable Television Committee to fill the
unexpired term of Carla Terry ending June 30,2011, by the following vote:
FOR MR. LEFTWICH: Council Member Cutler, Lea, Mason, Price, Trinkle, and
Mayor Bowers-6.
NAYS: None-O-
(Council Member Rosen was absent.)
There being no further business, the Mayor declared the Council meeting
adjourned at 5:10 p.m.
APPROVED
ATTEST:
~'rr1. motW
Stephanie M. Moon I
City Clerk
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January 19, 2010
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ROANOKE CITY COUNCIL-REGULAR SESSION
2:00 p.m.
The Council of the City of Roanoke met in regular session on Tuesday,
January 19, 2010, at 2:00 p.m., in Room 159, Noel C. Taylor Municipal Building, 215
Church Avenue, S. W., City of Roanoke, with Mayor David A. Bowers presiding,
pursuant to Chapter 2, Administration, Article II, City Council, Section 2-15, Rules of
Procedure, Rule 1, Reaular Meetinas, Code of the City of Roanoke (1979), as
amended, and pursuant to Resolution No. 38502-070609 adopted by the Council on
Monday, July 6, 2009.
PRESENT: Council Members Gwendolyn W. Mason, Anita J. Price, Court G.
Rosen, David B. Trinkle, M. Rupert Cutler, Sherman P. Lea, and Mayor David A.
Bowers-7.
ABSENT: None-O.
The Mayor declared the existence of a quorum.
OFFICERS PRESENT: Darlene L. Burcham, City Manager; William M. I
Hackworth, City Attorney; Ann H. Shawver, Director of Finance; and Stephanie M.
Moon, City Clerk.
OTHERS PRESENT: Jonathan E. Craft, Deputy City Clerk; and Cecelia T.
Webb, Assistant Deputy City Clerk.
The Invocation was delivered by The Reverend Ken R. Runyon, Minister,
Edgewood Christian Church.
The Mayor called for a moment of silence in memory of the earthquake victims in
Haiti.
The Pledge of Allegiance to the Flag of the United States of America was led by
Mayor Bowers.
PRESENTATIONS AND ACKNOWLEDGMENTS:
ACTS OF ACKNOWLEDGEMENT-HUMAN RESOURCES: The Mayor
recognized students visiting from Wonju, Korea. He presented the students with
citizenship certificates.
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ACTS OF ACKNOWLEDGEMENT: Council Member Cutler offered the following
resolution commending the Kiwanis Club of Roanoke on its 90th anniversary:
(#38690-011910) A RESOLUTION paying tribute to the Kiwanis Club of Roanoke
recognizing ninety years of service to the Roanoke Valley. '
(For full text of resolution, see Resolution Book No. 74, page 16.)
Council Member Cutler moved the adoption of Resolution No. 38690-011910.
The motion was seconded by Council Member Rosen and adopted by the following
vote:
AYES: Council Members Mason, Price, Rosen, Trinkle, Cutler, Lea, and
Mayor Bowers-7.
NAYS: None-O.
Mayor Bowers presented a ceremonial copy of Resolution No. 38690-011910 to
the Kiwanis President Ken Briggs and fellow Kiwanians.
Council Member Cutler remarked that the resolution explained why the Kiwanis
Club of Roanoke was being recognized for its 90th birthday, adding that the Kiwanis
Club of Roanoke has been and would continue to be a City partner. He announced that
new in 2009 was the donation by the Kiwanis Club of $10,000.00 from proceeds from its
Pancake and Auction Day to the City to pay for installation of mileposts and interpretive
signs and creation of a teachers' guide for the Lick Run Greenway.
(See copy of remarks on file in the City Clerk's Office.)
HEARING OF CITIZENS UPON PUBLIC MATTERS: The Mayor advised that
City Council sets this time as a priority for citizens to be heard and matters requiring
referral to the City Manager will be referred immediately for response, recommendation
or report to Council.
COMPLAINTS-BUDGET-SCHOOLS: Colonel Robert Craig, appeared before the
Council and expressed concern regarding the City's $9 million budget shortfall.
MISCELLANEOUS: Robert Gravely appeared before the Council and shared
biblical quotes.
PARKS-COMMITTEES: Evelyn Bethel appeared before the Council and
inquired about status of the City Manager releasing copy of the Washington Park
Committee report to the public.
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CONSENT AGENDA
The Mayor advised that all matters listed under the Consent Agenda were
considered to be routine by the Members of Council and would be enacted by one
motion in the form, or forms, listed on the Consent Agenda, and if discussion was
desired, the item would be removed from the Consent Agenda and considered
separately. The Mayor called attention to two Closed Meeting requests by the City
Attorney and City Manager, respectfully.
MINUTES: Minutes of the special meeting of the City Council Personnel
Committee held on Wednesday, October 15, 2009; and the regular meeting of Council
held on Thursday, October 22, 2009, were before the body.
(See Minutes on file in the City Clerk's Office.)
Council Member Mason moved that the reading of the minutes be dispensed with
and approved as recorded. The motion was seconded by Council Member Trinkle and
. adopted by the following vote:
AYES: Council Members Mason, Price, Rosen, Trinkle, Cutler, Lea, and
Mayor Bowers-7.
NAYS: None-O.
CITY COUNCIL: A communication from the City Attorney requesting that
Council convene in a Closed Meeting to consult with legal counsel on a specific legal
matter requiring the provision of legal advice by such counsel, pursuant to Section 2.2-
3711 (A)(7), Code of Virginia (1950), as amended.
(See communication on file in the City Clerk's Office.)
Council Member Mason moved that Council concur in the request of the City
Attorney to meet in a Closed Meeting as abovedescribed. The motion was seconded by
Council Member Trinkle and adopted by the following vote:
AYES: Council Members Mason, Price, Rosen, Trinkle, Cutler, Lea, and
Mayor Bowers-7.
NAYS: None-O.
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FLOOD REDUCTION/CONTROL: A communication from the City Manager
requesting that Council schedule a public hearing for Monday, February 1, 2010, at
2:00 p.m., or as soon thereafter as the matter may be heard, to allow placement of
easements in connection with the Roanoke River Flood Reduction project.
Council Member Mason moved that Council concur in the request of the City
Manager. The motion was seconded by Council Member Trinkle and adopted by the
following vote:
AYES: Council Members Mason, Price, Rosen, Trinkle, Cutler, Lea, and
Mayor Bowers-7.
NAYS: None-O.
CITY PROPERTY-SALE/PURCHASE OF PROPERTY: A communication from
the City Manager requesting that Council convene in a Closed Meeting to discuss the
disposition of publicly-owned property, where discussion in an open meeting would
adversely affect the bargaining position or negotiating strategy of the public body,
pursuant to Section 2.2-3711 (A)(3) , Code of Virginia (1950), as amended.
Council Member Mason moved that Council concur in the request of the City
Manager to convene in a Closed Meeting as abovedescribed. The motion was
~econded by Council Member Trinkle and adopted by the following vote:
AYES: Council Members Mason, Price, Rosen, Trinkle, Cutler, Lea, and
Mayor Bowers-7.
NAYS: None-O.
REGULAR AGENDA
PUBLIC HEARINGS: NONE,
PETITIONS AND COMMUNICATIONS:
TOTAL ACTION AGAINST POVERTY: Owen Shultz, Vice President of Fund
and Program Development, Total Action Against Poverty (TAP), appeared before the
Council and highlighted accomplishments of TAP during the fiscal year 2008-2009 and
the status of present work during 2009-2010.
(See copy of written remarks and 2008-2009 Annual Report on file in the City Clerk's
Office. )
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Vice-Mayor expressed appreciation to TAP for its assistance in the community, I
especially with domestic violence under the auspices of Virginia Cares; and the Western
Virginia Classic Football game which is held yearly.
Without objection, the Mayor advised that the report would be received and filed.
ELECTIONS-REGISTRAR: LaVern Grigsby, General Registrar, submitted a
written communication requesting a temporary change in polling place from the National
Guard Armory to the Roanoke City School Maintenance Building.
(See communication on file in the City Clerk's Office.)
Council Member Rosen offered the following ordinance:
(#38691-011910) AN ORDINANCE changing the polling place for Precinct #008
Jefferson #2 from the National Guard Armory, 32 Reserve Avenue, S.W., to the
Roanoke City School Maintenance Building, 250 Reserve Avenue, S.W.; and
dispensing with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 74, page 17.)
Council Member Rosen moved the adoption of Ordinance No. 38691-011910. I
The motion was seconded by Council Member Mason and adopted by the following
vote:
AYES: Council Members Mason, Price, Rosen, Trinkle, Cutler, Lea, and
Mayor Bowers-7.
NAYS: None-O.
LEASES: Council Member Gwendolyn W. Mason submitted a written
communication recommending an amendment to the policy on the Release of Real
Property from Educational Use in connection with disposition and use of property by the
Roanoke City Public Schools.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Mason offered the following resolution:
(#38692-011910) A RESOLUTION approving an amendment to City Council's
policy for the transfer of real property from custody and control of the School Board to
the City, and providing for an effective date.
(For full text of resolution, see Resolution Book No. 74, page 19.)
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Council Member Mason moved the adoption of Resolution No. 38692-011910.
The motion was seconded by Council Member Trinkle and adopted by the following
vote:
AYES: Council Members Mason, Price, Rosen, Trinkle, Cutler, Lea, and
Mayor Bowers-7.
NAYS: None-O.
REPORTS OF CITY OFFICERS:
CITY MANAGER:
BRIEFINGS:
ITEMS RECOMMENDED FOR ACTION:
EMERGENCY MEDICAL SERVICES-GRANTS-BUDGET: The City Manager
submitted a written communication recommending acceptance and appropriation of
funds in connection with the Rescue Squad Assistant Fund grant from the Virginia
Office of Emergency Medical Services.
I (For full text, see communication on file in the City Clerk's Office.)
Council Member Mason offered the following resolution: .
(#38693-011910) A RESOLUTION accepting the Rescue Squad Assistance
Fund (RSAF) grant made to the City by the Virginia Department of Health, Office of
Emergency Medical Services, and authorizing execution of any required documentation
on behalf of the City.
(For full text of resolution, see Resolution Book No. 74, page 20.)
Council Member Mason moved the adoption of Resolution No. 38693-011910.
The motion was seconded by Vice-Mayor Lea and adopted by the following vote:
AYES: Council Members Mason, Price, Rosen, Trinkle, Cutler, Lea, and
Mayor.Bowers-7.
NAYS: None-O.
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Council Member Mason offered the following budget ordinance:
(#38694-011910) AN ORDINANCE to appropriate funding from the
Commonwealth of Virginia for the Rescue Squad Assistance Fund (RSAF) Grant,
amending and reordaining certain sections of the 2009-2010 Grant Fund
Appropriations, and dispensing with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 74, page 21.)
Council Member Mason moved the adoption of Budget Ordinance No. 38694-
011910. The motion was seconded by Council Member Lea and adopted by the
following vote:
AYES: Council Members Mason, Price, Rosen, Trinkle, Cutler, Lea, and
Mayor Bowers-7.
NAYS: None-O.
GRANTS-YOUTH-BUDGET: The City Manager submitted a written
communication recommending acceptance of the Juvenile Accountability Block Grant
from the Department of Criminal Justice Services.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Rosen offered the following resolution:
(#38695-011910) A RESOLUTION authorizing acceptance of a Juvenile
Accountability Block Grant from the Virginia Department of Criminal Justice Services on
behalf of the City, authorizing the City to serve as the fiscal agent for distribution of the
grant proceeds, and authorizing execution of any and all necessary documents to
comply with the terms and conditions of the grant and applicable laws, regulations, and
requirements pertaining thereto.
(For full text of resolution, see Resolution Book No. 74, page 22.)
Council Member Rosen moved the adoption of Resolution No. 38695-011910.
The motion was seconded by Council Member Trinkle and adopted by the following
vote:
AYES: Council Members Mason, Price, Rosen, Trinkle, Cutler, Lea, and
Mayor Bowers"7.
NAYS: None-O.
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Council Member Rosen offered the following budget ordinance:
(#38696-011910) AN ORDINANCE to appropriate local match funding and
funding from the Commonwealth of Virginia Department of Criminal Justice Services for
the Juvenile Accountability Block Grant Program, amending and reordaining certain
sections of the 2009-2010 General and Grant Funds Appropriations, and dispensing
with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 74, page 23.)
Council Member Rosen moved the adoption of Budget Ordinance No. 38696-
011910. The motion was seconded by Council Member Trinkle and adopted by the
following vote:
AYES: Council Members Mason, Price, Rosen, Trinkle, Cutler, Lea, and
Mayor Bowers-7.
NAYS: None-O.
STATE HIGHWAYS-STREETS AND ALLEYS: The City Manager submitted a
written communication recommending approval of major design features in connection
with the 10th Street improvements. .
(For full text, see communication on file in the City Clerk's Office.)
Council Member Cutler offered the following resolution:
(#38697-011910) A RESOLUTION A RESOLUTION approving the major design
features of the 10th Street Improvements highway project between Fairfax Avenue and
Williamson Road in the City of Roanoke and requesting the Virginia Department of
Transportation to acquire all rights-of-way necessary for the project.
(For full text of resolution, see Resolution Book No. 74, page 24.)
Council Member Cutler moved the adoption of Resolution No. 38697-011910.
The motion was seconded by Council Member Trinkle and adopted by the following
vote:
AYES: Council 'Members Mason, Price, Rosen, Trinkle, Cutler, Lea, and
Mayor Bowers-7.
NAYS: None-O.
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CIRCUIT COURT-CITY CODE-POLICE: The City Manager submitted a written I
communication recommending an amendment of the City Code to authorize the Clerk of
Circuit Court to require fingerprinting for certain concealed weapon permits.
(For full text, see communication on file in the City Clerk's
Council Member Mason offered the following ordinance:
(#38698-011910) AN ORDINANCE amending Sec. 21-78, Carrvina concealed
weapons, of Article III, Weapons, of Chapter 21, Offenses-Miscellaneous, of the Code
of the City of Roanoke, (1979), as amended, by adding new subsection 21-78(e),
requiring the Clerk of Circuit Court to require applicants for certain concealed weapon
permits to submit to fingerprinting for the purpose of obtaining an applicant's national
and state criminal history record, as authorized by Sections 15.2-915.3 and 18.2-308 of
the Code of Virginia (1950), as amended; and dispensing with the second reading of
this ordinance by title.
(For full text of ordinance, see Ordinance Book No. 74, page 25.)
Council Member Mason moved the adoption of Ordinance No. 38698-011910.
The motion was seconded by Council Member Cutler.
Vice-Mayor Lea asked if the amendment to the Code to allow for fingerprinting by I
in the Circuit Court Office was an added safety measure in order to obtain a concealed
weapon permit; whereupon, the City Manager explained that although'the Clerk of
Circuit Court had been fingerprinting for quite some time, it had been recently
discovered that the City Code did not require fingerprinting by the Clerk; and therefore,
it was recommended that the Code be amended.
There being no additional questions and/or comments by the Council Members,
Ordinance No. 38698-011910 was adopted by the following vote:
AYES: Council Members Mason, Price, Rosen, Trinkle, Cutler, Lea, and
Mayor Bowers-7.
NAYS: None-O.
CITY PROPERTY -COMMUNICA TIONS-EASEMENTS-POLlCE- TELEPHONE:
The City Manager submitted a written communication recommending authorization to
grant a 15-foot wide easement to Verizon Virginia, Inc., for installation of a
communication system to serve the new Police Academy.
(For full text, see communication on file in the City Clerk's Office.)
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Council Member Mason offered the following ordinance:
(#38699-011910) AN ORDINANCE authorizing the conveyance of a 15-foot wide
by 729-foot long aboveground and underground utility easement across City-owned
property located at 5401-B Barns Avenue, N. W., designated as Tax Map No. 6610101,
to Verizon Virginia, Inc., upon certain terms and conditions; and dispensing with the
second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 74, page 26.)
Council Member Mason moved the adoption of Ordinance No. 38699-011910.
The motion' was seconded by Council Member Rosen and adopted by the following
vote:
AYES: Council Members Mason, Price, Rosen, Trinkle, Cutler, Lea, and
Mayor Bowers-7.
NAYS: None-O.
CITY PROPERTY-COMMUNICATIONS-EASEMENTS-POLlCE DEPARTMENT-
CABLE: The City Manager submitted a writt~n communication recommending
authorization to grant a 15-foot wide easement to Cox Communications, Inc., for
installation of a communication system to serve the new Police Academy. .
(For full text, see communication on file in the City Clerk's Office.)
Council Member Mason offered the following ordinance:
(#38700-011910) AN ORDINANCE authorizing the conveyance of a 15-foot wide
by 729-foot long aboveground and underground utility easement across City-owned
property located at 5401-B Barns Avenue, N. W., designated as Tax Map No. 6610101,
to Cox Communications, Inc., upon certain terms and conditions; and dispensing with
the second reading by title of this ordinance
(For full.text of ordinance, see Ordinance Book No. 74, page 27.)
Council Member Mason moved the adoption of Ordinance No. 38700-011910.
The motion was seconded by Council Member Trinkle and adopted by the following
vote:
AYES: Council Members Mason, Price, Rosen, Trinkle, Cutler, Lea, and
Mayor Bowers-7.
NAYS: None-O.
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BANNERS-ENCROACHMENTS: The City Manager submitted a written
communication recommending approval of an encroachment into the public right-of-way
located in the 3200 block of Williamson Road, N. W., to install banners.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Trinkle offered the following ordinance:
(#38701-011910) AN ORDINANCE allowing an encroachment requested by the
Williamson Road Area Business Association, Inc. ("WRABA"), to install support poles
into the City right-of-way along a portion of the Williamson Road corridor located in the
3200 block of Williamson Road, in order to erect banners advertising sponsored public
events, upon certain terms and conditions, and dispensing with the second reading of
this ordinance by title.
(For full text of ordinance, see Ordinance Book No. 74, page 28.)
Council Member Trinkle moved the adoption of Ordinance No. 38701-011910.
The motion was seconded by Council Member Price and adopted by the following vote:
AYES: Council Members Mason, Price, Rosen, Trinkle, Cutler, Lea, and
Mayor Bowers-7.
NAYS: None-O.
SNOW REMOVAL-BUDGET: The City Manager submitted a written
communication recommending transfer of funds in connection with the purchase of
snow removal chemicals.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Mason offered the following budget ordinance:
(#38702-011910) AN ORDINANCE to transfer funding from the General Fund
Contingency for Snow Removal Chemical funding, amending and reordaining certain
sections of the 2009-2010 General Fund Appropriations, and dispensing with the
second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 74, page 30.)
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Council Member Mason moved the adoption of Budget Ordinance No. 38702-
011910. The motion was seconded by Council Member Trinkle and adopted by the
following vote:
AYES: Council Members Mason, Price, Rosen, Trinkle, Cutler, Lea, and
Mayor Bowers-7.
NAYS: None-O.
COMMENTS BY CITY MANAGER:
SNOW REMOVAL-BRIDGES-NEIGHBORHOOD ORGANIZATIONS: The City
Manager provided an update on snow removal preparedness. She also shared
information regarding events in recognition of Dr. Martin L. King, Jr. birthday. Council
Member Rosen announced that the City Manger was presented the SCLC President's
Award at the SCLC's Annual MLK Banquet on Friday, January 15,2010.
DIRECTOR OF FINANCE:
CAPITAL IMPROVEMENTS PROGRAM: The Director of Finance announced
that a briefing with regard to the Capital Improvement Program would be held in the
Council's Conference Room, Room 451, immediately following the 2:00 p.m. session of
Council. (See pages 118-119)
BUDGETS-INSURANCE-CITY EMPLOYEES: The Director of Finance
submitted a written report recommending appropriation of fund balance designated for
self-insured liabilities.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Cutler offered the following budget ordinance:
(#38703-011910) AN ORDINANCE to appropriate funding from the Fund
Balance Designated for Self-Insured Claims, amending and re-ordaining certain
sections of the 2009-2010 General and Risk Management Funds Appropriations, and
dispensing with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 74, page 30.)
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Council Member Cutler moved the adoption of Budget Ordinance No. 38703- I
011910. The motion was seconded by Council Member Trinkle and adopted by the
following vote:
AYES: Council Members Price, Rosen, Trinkle, Cutler, Lea, and
Mayor Bowers-7.
NAYS: None-O.
(Council Member Mason was not present when the vote was taken.)
FINANCIAL REPORT: The Director of Finance submitted the Financial Report
for the month of November 2009, and provided the Council with an overview of the
City's finances and responded to questions from the Council with regard to the report.
(For full text, see copy of Financial Report on file in the City Clerk's Office.)
Council Member Mason asked how lower revenues and reductions in state .
funding would affect the Roanoke City Public Schools for Fiscal Year 2010; whereupon,
the Superintendent of Schools responded that 90 percent of their budget was for staff
positions, and school staff might have to be laid off as the result of said losses in
funding. She added that the schools were informed that the Division will lose $2.1 I
million from the State over the next five months, and the Division is $1 million under
budget for the year with regard to the sales tax. Dr. Bishop concluded that her staff was
currently evaluating the situation as well as reviewing available options in order to
address financial obligations.
Curt Baker, Assistant Superintendent of Schools, spoke about the Caboose Bill
and textbook funds, advising that the Governor's proposed Caboose Bill provides two
major changes to the current year's revenue for the school system; and he noted that
the text book subsidy had been eliminated reducing State funding for the schools by
$958,000.00 to the total budget for the current fiscal year.
Vice-Mayor Lea inquired about the financial status of Global Spectrum;
whereupon, the Director of Finance affirmed that they were doing well, especially given
the difficult economic times. The City Manager pointed out that the recent weekend
with the home show and Walking with the Dinosaurs show was the best weekend in the
Civic Center's existence.
Council Member Rosen commented that he recently met with the Management
and Budget staff and City Manager, and clarified that the 15 to 30 percent proposed
services cuts to the Fiscal Year 2010 budget were not across the board, adding that
staff would look for ways to keep services as high quality as possible.
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There being no additional comments, the Mayor advised that the report would be
received and filed.
(For full text, see financial report on file in the City Clerk's Office.)
REPORTS OF COMMITTEES:
r
BUDGET-SCHOOLS: The Roanoke City School Board submitted a written
report requesting funds for various capital projects; and the Director of Finance
submitted a written report recommending that Council concur in the request.
(For full text, see reports on file in the City Clerk's Office.)
Council Member Price offered the following budget ordinance
(#38704-011910) AN ORDINANCE to appropriate funding from the Economic
and Community Development Reserve to the Grandin Court Gym project and to transfer
funding from the Reserve for Roof Replacement account to the Patrick Henry High
School Culinary Arts project, amending and reordaining certain sections of the 2009-
2010 School Capital Projects Fund Appropriations and dispensing with the second
reading by title of this ordinance.
I (For full text of ordinance, see Ordinance Book No. 74, page 31.)
Council Member Price moved the adoption of Budget Ordinance No. 38704-
011910. The motion was seconded by Council Member Rosen' and adopted by the
following vote:
AYES: Council Members Mason, Price, Rosen, Trinkle, Cutler, Lea, and
Mayor Bowers-7.
NAYS: None-O.
BUDGET-SCHOOLS: The Roanoke City School Board submitted a written report
requesting funds for various educational programs; and the Director of Finance
submitted a written report recommending that Council concur in the request.
(For full text, see reports on file in the City Clerk's Office.)
Council Member Trinkle offered the following budget ordinance:
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(#38705-011910) AN ORDINANCE to appropriate funding from the Federal and
Commonwealth governments for various educational programs, amending and
reordaining certain sections of the 2009-2010 School Fund Appropriations, and
dispensing with the second reading by title of this ordinance.
I
(For full text of ordinance, see Ordinance Book No. 74, page 32.)
Council Member Trinkle moved the adoption of Budget Ordinance No. 38705-
011910. The motion was seconded by Council Member Mason and adopted by the
following vote:
AYES: Council Members Mason, Price, Rosen, Trinkle, Cutler, Lea, and
Mayor Bowers-7.
NAYS: None-O.
UNFINISHED BUSINESS: NONE.
INTRODUCTION AND CONSIDERATION OF ORDINANCES AND
RESOLUTIONS:
ROANOKE COMMUNITY COLLEGE-SCHOOLS: Council Member Trinkle
offered the following resolution to provide financial support of the Roanoke Community I
College Access Program (CCAP):
(#38706-011910) A RESOLUTION recognizing and supporting the Roanoke
Community College Access Program (CCAP).
(For full text of resolution, see Resolution Book No. 74, page 33.)
Council Member Trinkle moved the adoption of Resolution No. 38706-011910.
The motion was seconded by Council Member Price.
Council Member Trinkle pointed out that the resolution had been previously
discussed during the January 4, 2010 joint meeting of Council and the Roanoke City
School Board which supports a good program for students staying in college. He
commented that resolution addresses the concern of sustainability beyond 2014 when
the commitment expires.
Council Member Cutler asked that the private partners involved in the project be
identified; whereupon, Council Member Trinkle remarked that the list included Advance
Auto Parts, Trane, Foundation for Roanoke Valley, NFA Medical Facility, and several
others.
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Vice-Mayor Lea expressed' sincere appreciation to Council Member Trinkle for
his efforts and as a member of the Joint Services Committee, noting that this' was an .
important step for the schools which increases hope for young people to move forward.
There being no additional questions and/or comments by the Council Members,
Resolution No. 38706-011910 was adopted by the following vote:
AYES: Council Members Mason, Price, Rosen, Trinkle, Cutler, Lea, and
Mayor Bowers-7.
NAYS: None-G.
AMTRAK: Council Member Cutler offered the following resolution in support of a
bus service from Roanoke to the Lynchburg Amtrak train station.
Council Member Cutler offered the following resolution:
(#38707-011910) A RESOLUTION supporting the establishment of a bus service
from the City of Roanoke to the Lynchburg Amtrak train station.
(For full text of resolution, see Resolution Book No. 74, page 34.)
Council Member Cutler moved the adoption of Resolution No. 38707-011910.
The motion was seconded by Council Member Mason and adopted by the following
vote:
AYES: Council Members Mason, Price, Rosen, Trinkle, Cutler, Lea, and
Mayor Bowers-7.
NAYS: None-O.
MOTIONS AND MISCELLANEOUS BUSINESS:
INQUIRIES AND/OR COMMENTS BY THE MAYOR AND MEMBERS OF
COUNCIL:
ARTS-FIRE-HISTORIC PRESERVATION: Council Member Cutler congratulated
City staff on the production of the 2010 Municipal Calendar. He called attention to the
Annual Virginians for the Arts Foundation Conference scheduled to be held
January 26-28, 2010, and inquired as to whether or not Susan Jennings, Public Arts
Coordinator, would be in attendance. .
118
He also inquired about the schedule for the demolition of the National Guard
Armory; whereupon, the City Manager stated that City staff had directed the Armory be
vacated by March 2010, and that the City was currently conducting pre-demolition
activities.
Council Member Cutler inquired whether the City would be able to assist the
Roanoke Historical Resources Office currently located in Buena Vista Recreation
Center find a new location; whereupon, Ms. Burcham responded that the occupant may
remain as long as the City owns the building, however, the building was for sale. He
also asked about the fate of the Recreation Center and whether or not the City had any
interested buyers. The City Manager answered that the City currently had no interested
buyers and the City had not asked the Roanoke Historical Resources Office to relocate.
She further stated that, on behalf of the Department of Historical Resources, the City
has queried a lot of non-profits with available space, but without success.
Council Member Cutler asked about the Arts Council's proposed offer for reuse
of the old Fire Station No.1; whereupon, the City Manager replied that the Arts Council
had advised City staff that they were not in a financial position to make the necessary
renovations to the old Fire Station at this time.
I
At 3:53 p.m., the Mayor declared the Council meeting in recess to be reconvened
in the Council's Conference Room for presentation regarding the City's Capital I
Improvement Program
CAPITAL IMPROVEMENT PROGRAM:
Ann H. Shawver, Director of Finance; and Sherman M.' Stovall, Director,
Management and Budget, briefed the Council on the current status of the City's debt
service, explaining that the City was at the 10 percent level when it commenced in fiscal
year 2010, but that necessary revenue reductions in the FY 2010 budget necessitate
reducing expenditures and planned debt in order not to exceed said level.
They recommended that the Council reallocate $2.7 million to the completion of
the new Police Training Academy from sources including:
. The Storefront Library project;
. Remaining funds from renovation of Gainsboro and Jackson Park
Branch Libraries;
. Construction of the full-service library branch;
. Opening day book collection for the full-service library branch;
. Anticipated funds remaining from construction of the Melrose Fire
Station; and
. Funds from the Market Rate Home Purchase Program
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They also shared options for major projects to delay, and gave the City's planned
debt issuance through 2014 for specific projects.
Following in-depth dialogue, the revised Capital Improvement Program plan for
FY 2010 was approved.
At 5:05 p.m., the Mayor declared the meeting in recess for a Closed Meeting.
The Mayor left during the Closed Meeting (6:31 p.m.)
Council Member Rosen left following the Closed Meeting (6:37 p.m.)
At 6:38 p.m., the Council meeting reconvened in the Council Chamber, Vice-
Mayor Lea presiding, and all Members of the Council in attendance, with the exception
of Mayor Bowers and Council Member Rosen.
COUNCIL: With respect to the Closed Meeting just concluded, Council Member
Cutler moved that each member of City Council certify to the best of his or her
knowledge that (1) only public business matters lawfully exempted from open meeting
requirements under the Virginia Freedom of Information Act; and (2) only such public
business matters were identified in any motion by which any Closed meeting was
convened were heard discussed or considered by City Council. The motion was
seconded by Council Member Price and adopted by the following vote:
AYES: Council Members Mason, Price, Trinkle, Cutler, and Vice-Mayor Lea-5.
NAYS: None-O.
(Mayor Bowers and Council Member Rosen were absent.)
At 6:40 p.m., the Vice-Mayor declared the Council meeting in recess to be
reconvened at 7:00 p.m., in the Council Chamber, Room 450, fourth floor, Noel C.
Taylor Municipal Building, 215 Church Avenue, S. W.
At 7:00 p.m., the Council meeting reconvened in the Council Chamber, Room
450, Noel C. Taylor Municipal Building, with Mayor David A. Bowers presiding.
PRESENT: Council Members Gwendolyn W. Mason, Anita J. Price, Court G.
Rosen, David B. Trinkle, M. Rupert Cutler, Sherman P. Lea, and Mayor David A.
Bowers-7.
ABSENT: None-O.
120
The Mayor declared the existence of a quorum.
OFFICERS PRESENT: Darlene L. Burcham, City Manager; William M.
Hackworth, City Attorney; Ann c'H. Shawver, Director of Finance; and Stephanie M.
Moon, City Clerk.
OTHERS PRESENT: Jonathan E. Craft, Deputy City Clerk, and Cecelia T.
Webb, Assistant Deputy City Clerk.
The Invocation was delivered by the Mayor Bowers.
The Mayor called for a moment of silence in memory of the earthquake victim in
Haiti.
The Pledge of Allegiance to the Flag of the United States of America was led by
Mayor Bowers.
PRESENTATIONS AND ACKNOWLEDGMENTS:
I
ACT OF ACKNOWLEDGEMENTS-SCHOOLS: The Mayor recognized the 8th
Grade Civic and Economic Classes of Jackson Middle School and Vince Mier, Teacher.
SEWERS AND STORM DRAINS-UTILITIES: Pursuant to instructions by the I
Council, the City Clerk having advertised a public hearing for Tuesday, January 19,
2010, at 7:00 p.m., or as soon thereafter as the matter may be heard, with regard to the
creation of a stormwater utility, which provides for the following:
1. A source of revenue, based on a parcel's impervious surface, to be used
exclusively for stormwater management projects and activities.
2. A monthly stormwater utility fee in the amount of $3.00 per Equivalent
Residential Unit (ERU), which is defined as 1,920 square feet of impervious
surface, to be imposed on all improved parcels in the City as of March 1, 2010,
and January 1 of each year thereafter. All improved single-family residential
parcels would pay a fee equal to the rate established for one ERU. All other
parcels, except those exempted under the authority of Section 15.2-2114.B,
Code of Virginia (1950), as amended, would pay the rate per ERU multiplied by
the number of ERUs on the parcel rounded to next highest whole numbers.
3. A system of credits against the fee for those who parcel owners
thatmaintain structurally and operate stormwater management facilities in
accordance with specified criteria or are subject to, and in compliance with, an
individual or general Virginia Pollutant Discharge Elimination System industrial
stormwater permit.
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4. Criteria and a process for requesting and determining adjustments to the
stormwater utility fee.
5. Other policies and procedures for the administration and enforcement of
the stormwater utility fee; and the matter was before the body.
Legal advertisement of the public hearing was published in The Roanoke Times
once on Saturday, January 2, 2010, and once on Sunday, January 10, 2010; and once
in the Roanoke Tribune on Thursday, January 7, 2010.
(See publisher's affidavit on file in the City Clerk's Office.)
The City Manager submitted a written communication recommending an
amendment of the Code of the City of Roanoke (1979), as amended, by adding a new
Chapter 11.5, Stormwater Utility, which would be effective on or after March 1, 2010.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Cutler offered the following:
"AN ORDINANCE adding Chapter 11.5, Stormwater Utility, to the Code of the
City of Roanoke (1979), as amended; providing for an effective date; and dispensing
with the second reading by title of this ordinance."
Council Member Cutler moved the adoption of the Ordinance. The motion was
seconded by Council Member Trinkle.
City Engineer, Phil Schirmer gave a brief overview of the need for a stormwater
utility advising that there are 191 projects, totaling $58.9 million; and responded to
questions from the Council.
Mr. Schirmer advised that a fee' of $3.00 dollars per equivalent residential unit
from about 28,000 residential parcels would generate approximately $3.5 and $4 million
per year of revenue for storm drains. He further advised that businesses would pay on
average $33.00 per month, not including credits that would be available for business
owners. He stated that the City has about $60 million in storm water projects on the
drawing board, adding that it would take the City decades to correct the problem. In
conclusion, he explained that other localities around the state have imposed fees on
homes and businesses to help mitigate storm C water problems and improve water
quality.
122
In response to an inquiry from Council Member Trinkle with regard to incentives; I
Mr. Schirmer responded that the credits would vary between 10 and 50 percent for
existing stormwater management systems.
Council Member Trinkle indicated that he would like for a residential incentive to
be considered as well.
Council Member Cutler asked Mr. Schirmer to explain how water quality would
be affected and what could be done to reduce the amount of pesticides, fertilizers, and
toxic contaminants that are contained in stormwater; whereupon, Mr. Schirmer advised
that there were several techniques listed in the Best Management Practices (BMP)
manual to deal with those contaminants and many were natural, vegetative solutions
that filter storm water before it goes into the system.
Council Member Cutler inquired if the proposed fee was comparable to other
localities; whereupon, Mr. Schirmer responded that the proposed fee would be currently
the lowest in Virginia.
Following dialogue with regard to multi-family structures, Mr. Schirmer advised
that to do nothing would involve penalties, fines and consent orders to be taken very
seriously. He explained that Roanoke was an older City with many infrastructure needs
and the longer needs are neglected, the more expensive it becomes to correct.
Vice-Mayor Lea commented that it was unfair to place a new fee on citizens,
noting that it should be addressed as a regional issue.
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The City Manager remarked it had been suggested that the City consider the
stormwate.r utility program as a tax so that it could be a deduction on income tax returns
whereby a utility fee could not. She was supportive of the Council considering an
equivalent tax rate increase to apply across the board.
The Mayor inquired if there were persons present who wished to speak in
connection with the matter; whereupon, the following 13 individuals appeared before the
Council to express reservations about the additional cost to citizens and businesses:
Robert Craig; James M. Turner, Jr., Chairman, Roanoke Airport Commission
(see copy of communication on file in the City Clerk's Office);
Joyce Waugh, President, Roanoke Regional Chamber of Commerce;
Wendy Jones, President, Williamson Road Area Business Association;
Maryellen Goodlatte, Attorney, representing six businesses;
Daniel Hale, Jr., President, Miller Court Neighborhood Alliance;
Gregory Cox;
Ben Burch;
Bill Ashford, First Baptist Church;
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Christian Tolbert;
James Settle;
Scott Terry-Cabbler, Vice-President, Total Action Against Poverty Board of
Directors; and
Fred Corbett, representative of churches in the southeast quadrant of the City.
There being no further'speakers, the Mayor declared the public hearing closed.
Council Member Mason offered a moHon to table the matter. The motion was
seconded by Council Member Trinkle.
As an observation, Council Member Cutler pointed out that there was significant
resistance to addressing the issue, adding that he was of the opinion that the issue of
storm water management should be handled by the Western Virginia Water Authority,
as well as water supply and sewage treatment; and suggested that the issue be
discussed with the Water Authority and adjoining localities.
Council Member Trinkle concurred in comments as stated by Council Member
Cutler, adding that it was his hope that staff would take the comments and phase them
in as well as review the rate, seek support on a regional level.
The City Manager alluded to penalties, if guidelines were not met.
Mayor Bowers suggested that citizen groups participate in the discussions and
that the proposal be brought back to the Council at a future date.
Council Member Mason expressed concern that proposed stormwater utility had
not been discussed with the Roanoke Airport Commission prior to the public hearing
being conducted by the Council.
There being no additional comments by the Council Members, the motion to
table the matter was unanimously adopted.
At this point, Vice-Mayor Lea left the meeting (8:24 p.m.)
STREETS AND ALLEYS: ZONING: Pursuant to Resolution No. 25523 adopted
by the Council on Monday April 6, 1981, the City Clerk having advertised a public
hearing from Tuesday, January 19, 2010, at 7:00 p.m., or as soon thereafter as the
matter may be heard, on the request of Pilgrim Baptist Church to permanently vacate,
discontinue and close an alley off of 8th Street, N.W" adjacent to parcels bearing Tax
Nos. 2032001,2030801 and 2030803, the matter was before the body.
Legal advertisement of the public hearing was published in The Roanoke Times
on Friday, January 8, and Friday, January 15, 2010
(See publisher's affidavit on file in the City Clerk's Office.)
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The Planning Commission submitted a written report recommending approval of I
the applicant's request; noting that the applicant should not be charged for the
subject alley located off 8th Street, N.W., adjacent to parcels bearing Official Tax
Nos.2032001, 2030801, and 2030803, with closure being subject to following
proffered conditions:
A. The applicant shall submit a subdivision plat to the Agent for the Planning
Commission, receive all required approvals of, and record the plat with the
Clerk of the Circuit Court for the City of Roanoke. Such plat shall combine all
properties which would otherwise dispose of the land within the right-of-way to
be vacated in a manner consistent with law, and retain appropriate
easements for the installation and maintenance of any and all existing utilities
that may be located within the right-of-way, including the right of ingress and
egress. Such plat shall combine all properties of the applicant (Official Tax
Nos.2032001, 2030201 and 2030401) and the vacated right-of-way, in
accordance with law.
B. Upon meeting all other conditions to the granting of the application, the
applicant shall deliver a certified copy of this ordinance for recordation to the
Clerk of the Circuit Court of Roanoke, Virginia, indexing the same in the name
of the City of Roanoke, Virginia, as Grantor, and in the name of the petitioner, I
and the names of any other parties in interest who may so request, as
Grantees. The applicant shall pay such fees and charges as are required by
the Clerk to effect such recordation.
C. Upon recording a certified copy of this ordinance with the Clerk of the Circuit
Court of the City of Roanoke, Virginia, the applicant shall file with the
Engineer for the City of Roanoke, Virginia, the Clerk's receipt, demonstrating
that such recordation has occurred.
D. If the above conditions have not been met within a period of one year from the
date of adoption of this ordinance, then such ordinance shall be null and void
with no further action by City Council being necessary.
(For full text, see report on file in the Clerk's Office.)
Council Member Mason offered the following ordinance:
(#38708-011910) AN ORDINANCE permanently vacating, discontinuing and
closing a certain public right-of-way in the City of Roanoke, as more particularly
described hereinafter; and dispensing with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 74, page 35.)
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Council Member Mason moved the adoption of Ordinance No. 38708-011910.
The motion was seconded by Council Member Trinkle.
The Mayor inquired if there were persons present who wished to speak with
regard to the closure. There being none, he declared the public hearing closed.
There being no questions and/or comments by the Council Members, Ordinance
No. 38708-011910 was adopted by the following vote:
AYES: Council Members Mason, Price, Rosen, Trinkle, and Cutler-5.
NAYS: None-O.
(Mayor Bowers abstained from voting.)(Vice-Mayor Lea was absent.)
ZONING: Pursuant to Resolution No. 25523 adopted by the Council on Monday
April 6, 1981, the City Clerk having advertised a public hearing from Tuesday,
January 19, 2010 , at 7:00 p.m., or as soon thereafter as the matter may be heard, on
the request of Virginia Lutheran Homes, Inc., to repeal existing conditions proff.ered as
set forth in Ordinance No. 30398-21991 and replace them with the conditions that the
development of the property shall be in substantial conformity with the development
plan entitled "Brandon Oaks ," prepared by Perkins Eastman Architects PC dated
July 28, 2009, amended October 29, 2009, subject to any changes required by the City
during comprehensive development plan review, and that supplementary landscaping
shall be installed and maintained in accordance with Sections 36.2-642(e) and (f) within
the existing natural vegetative buffer as shown on the "Planting Plan Prepared for
Brandon Oaks," prepared by Dan Chitwood, dated November 18, 2009, for property at
3804 Brandon Avenue, S.W., Official Tax No. 5180304 for continued residential use of
the property; the matter was before the body.
~
Legal advertisement of the public hearing was published in The Roanoke Times
on Friday, January 8, and Friday, January 15, 2010.
(See publisher's affidavit on file in the City Clerk's Office.)
The Planning Commission submitted a written report recommended approval of
the amendment of proffers, advising that a majority of the Commission found the
application to amend proffers on Official Tax No. 5180304 to be consistent with
Vision 2001-2020 and the Greater Deyerle Neighborhood Plan which specifies the
property for residential multifamily development.
(For full text, see report on file in the City Clerk's Office.)
126
Council Member Mason offered the following ordinance:
(#38709-011910) AN ORDINANCE to amend 936.2-100, Code of the City of
Roanoke (1979), as amended, and the Official Zoning Map, City of Roanoke, Virginia,
dated December 5, 2005, as amended, by repealing Ordinance No. 30398-21991,
adopted on February 19, 1991, to the extent that it placed certain conditions on Official
Tax No. 5180304, located at 3804 Brandon Avenue, S. W., placing new proffers on the
subject property; and dispensing with the second reading of this ordinance by title.
(For full text of ordinance, see Ordinance Book No. 74, page 37.)
Council Member Mason moved the adoption of Ordinance No. 38709-011910.
The motion was seconded by Council Member Trinkle.
The Mayor inquired if there were persons present who wished to speak in
connection with the matter; whereupon, the following individuals appeared before the
Council: Bonnie Mann, Betty Mann, Ron Milan, Doreen Fishwick, Joan Bugbee, Nathan
Tanner, John Merkwan, Mark Kennedy, and Sharon Kennedy.
There being no further speakers, the Mayor declared the public hearing closed.
I
There was dialogue regarding mutual agreed upon times to hold meetings I
between with petitioner and property owners.
There being no further questions and/or comments by the Council Members,
Ordinance No. 38709-011910 was adopted by the following vote:
AYES: Council Members Mason, Price, Rosen, Trinkle, Cutler, and Mayor
Bowers-6.
NAYS: None-O.
(Vice-Mayor Lea was absent.)
At this point, Council Member Mason left the meeting (9:22 p.m.)
.~
ZONING: Pursuant to Resolution 25523 adopted by the Council on Monday,
April 6, 1981, the City Clerk having advertised a public hearing for Tuesday, January 19,
2010 at 7:00 p.m., or as soon thereafter as the matter may be heard on the request of
D & S Development Group, LLC, to repeal the proffers accepted by City Council when it
adopted Ordinance No. 28387 on October 20, 1986, as such conditions relate to Official
Tax No. 6370210 and a .021 acre portion of Official Tax No. 6370206, and to rezone
4403 Woodbridge Avenue, N. W., bearing Official Tax No. 6370210 and a .021 acre I
portion of the parcel bearing OUicial Tax No. 6370206, from CG, Commercial General
District, to R-3, Residential Single Family District, subject to the condition that the
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property be developed in substantial conformity with the development plan prepared by
ACS DESIGN, LLC, dated November 25, 2009, subject to any changes that may be
required during comprehensive development plan review, for development of town
homes; the matter was before the body.
Legal Advertisement of the public hearing was published in The Roanoke Times
on Friday, January 8, and Friday, January 15, 2010.
(See publisher's affidavit on file in the CityClerk's Office.)
The Planning Commission submitted a written report recommending approval of
the amendment and rezoning. It was advised that the applicant requests that the
following proffered condition be repealed as it pertains to Official Tax No. 6370210 and
the subject portion of Official Tax No. 6370206:
The petitioners hereby proffer and agree that if the tract is rezoned as requested
that the rezoning will be subject to and that the petitioners will abide by a
condition that the tract as rezoned will be used only for purposes permitted under
C-1 , Office and Institutional District.
It was further advised that the applicant requests that the following proffered
condition be adopted as it pertains to Official Tax No., 6370210 and the subject portion
of the Official Tax No. 6370206:
The property will be developed in substantial conformity with the gevelopment
plan prepared by ACS Design, LLC, dated November 25,2009, a copy of which is
attached to the application as Exhibit 3, subject to any changes that may be required by
the City during comprehensive development plan review.
(For full text, see report on file in the City Clerk's Office.)
Council Member Cutler offered the following ordinance:
(#38710-011910) AN ORDINANCE to amend 936.2-100, Code of the City of
Roanoke (1979), as amended, and the Official Zoning Map, City of Roanoke, Virginia,
dated December 5,2005, as amended, to repeal conditions as they relate to Official Tax
No. 6370210 and a .021 acre portion of Official Tax No. 6370206, located at the
intersection of Peters Creek Road and Woodbridge Drive, and rezoning such property
from CG, Commercial General District, to R-3, Residential Single Family District;
placing a new proffer on the subject properties; and dispensing with the second reading
of this ordinance by title.
. (For full text of ordinance, see Ordinance Book No. 74, page 39.)
128
Council Member Cutler moved the adoption of Ordinance No. 38710-011910. I
The motion was seconded by Council Member Trinkle.
The Mayor i~quired if there were person present who wished to speak in
connection with the matter. There being none, he declared the public hearing closed.
There being no questions and/or comments by the Council Members, Ordinance
No. 38710-011910 was adopted by the, following vote:
AYES: Council Members Price, Rosen, Trinkle, Cutler, and Mayor Bowers--5.
NAYS: None-O.
(Vice-Mayor Lea and Council Member Mason were absent.)
CITY MARKET-LEASES: Pursuant to instructions by the Council, the City Clerk
having advertised a public hearing for Tuesday, January 19, 2010, at 7:00 p.m., or as
soon thereafter as the matter may be heard, with regard to a proposal to lease
approximately 418 square feet of City-owned property located in the Roanoke City
Market Building located at 32 Market Square to Elias Azar, d/b/a Azar Jewelry, Inc., on
a month-to-month term basis, commencing February 1, 2009, such term not to exceed
one year, was before the body.
Legal advertisement of the public hearing was published in The Roanoke Times
on Friday; January 8, 2010.
I
(See publisher's affidavit on file in the City Clerk's Office.)
The City Manager submitted a written communication recommending
authorization to execute a lease agreement with Elias Azar d/b/a Azar Jewelry, Inc., for
418 square feet of space in the City Market building, for a month to month term basis,
effective February 1, 2010, not to exceed twelve months, subject to approval as to form
by the City Attorney.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Cutler offered the following ordinance:
(#38711-011910) AN ORDINANCE authorizing the City Manager to execute a
lease agreement with Azar Jewelry, Inc., for approximately 418 square feet of space in
the City Market Building, located at 32 Market Square, Roanoke, Virginia 24011, for a
month-to-month term, effective February 1, 2010, not to exceed twelve (12) months;
and dispensing with the second reading of this ordinance by title.
(For full text of ordinance, see Ordinance Book No. 74, page 41.)
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Council Member Cutler moved the adoption of Ordinance No. 38711-011910.
The motion was seconded by Council Member Trinkle.
The Mayor inquired if there were person present who wished to speak in
connection with the matter. There being none, he declared the public hearing closed.
There being no questions and/or comments by the Council Members, Ordinance
No. 38711-011910 was adopted by the following vote:
AYES: Council Members Price, Rosen, Trinkle, Cutler, and Mayor Bowers-S.
NAYS: None-O.
(Vice-Mayor Lea and Council Member Mason were absent.)
CITY MARKET-LEASES: Pursuant to instructions by the Council, the City Clerk
having advertised a public hearing for Tuesday, January 19, 2010, at 7:00 p.m., or as
soon thereafter as the matter may be heard, with regard to a proposal to lease
approximately 210 square feet of City-owned property located in the Roanoke City
Market Building, to Eddie Soo Park d/b/a Tokyo Express on a month to month basis
beginning February 1, 2010, not to exceed one year, was before the body.
Legal advertisement of the public hearing was published in The Roanoke Times
on Friday, January 8, 2010.
(See publisher's affidavit on file in the City Clerk's Office.)
The City Manager submitted a written communication recommending
authorization to execute a lease agreement with Tokyo Express restaurant, for
approximately 182 square feet of space in the City Market Building, for a month-to-
month term basis, effective February 1, 2009, not to exceed twelve months, subject to
approval as to form by the City Attorney.
Council Member Cutler offered the following ordinance:
(#38712-011910) AN ORDINANCE authorizing the City Manager to execute a
lease agreement with Eddie Soo Park, d/b/a Tokyo Express, for approximately 182
square feet of space in the City Market Building, located at 32 Market Square, Roanoke,
Virginia 24011, for a month-to-month term, effective February 1, 2010, not to exceed
twelve (12) months; and dispensing with the second reading of this ordinance by title.
(For full text of ordinance, see Ordinance Book No. 74, page 42.)
130
Council Member Cutler moved the adoption of Ordinance No. 38712-011910'.
The motion was seconded by Council Member Rosen.
The Mayor inquired if there were person present who wished to speak in
connection with the matter. There being none, he declared the public hearing closed.
There being no questions and/or comments by the Council Members, Ordinance
No. 38712-011910 was adopted by the following vote:
AYES: Council Members Price, Rosen, Trinkle, Cutler, and Mayor Bowers-5.
NAYS: None-O.
(Vice-Mayor Lea and Council Member Mason were absent.)
HEARING OF CITIZENS UPON PUBLIC MATTERS: The Mayor advised that
Council sets this time as a priority for citizens to be heard. Matters requiring referral to
the City Manager will be referred immediately for response, recommendation or report
to Council.
COMPLAINTS-ECONOMIC DEVELOPMENT: Robert Gravely appeared before
the Council and spoke about plans for economic growth.
There being no further business, the Mayor declared the meeting adjourned at
9:30 p.m.
APPROVED
ATTEST:
~ Yh. DjottvV
Stephanie M. Moon, CMC
City Clerk
S) Q C?Sl~
David A. Bowers
Mayor
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ROANOKE CITY COUNCIL-REGULAR SESSION
February 1, 2010
9:00 a.m.
The Council of the City of Roanoke met in joint session with the Architectural
Review Board on Monday, February 1, 2010, at 9:00 a.m., in Room 159, Noel C. Taylor
Municipal Building, 215 Church Avenue, S. W., City of Roanoke, pursuant to Chapter 2,
Administration, Article II, City Council, Section 2-15, Rules of Procedure, Rule 1,
ReQular MeetinQs, Code of the City of Roanoke (1979), as a,mended, and pursuant to
Resolution No. 38502-070609 adopted by the Council on Monday, July 6, 2009; with
Mayor David A. Bowers and Chairman Barbara A. Botkin presiding.
PRESENT: Council Members Anita J. Price, Court G: Rosen, David B. Trinkle,
M. Rupert Cutler, Sherman P. Lea, Gwendolyn W. Mason, and Mayor David A.
Bowers-7.
ABSENT: None-O.
The Mayor declared the existence of a quorum.
ARCHITECTURAL REVIEW BOARD MEMBERS PRESENT: William D.
Bestpitch, Alison S. Blanton, Derek B. Cundiff, Mary V. H. Dykstra, John Fulton, and
Chair Barbara A. Botkin-6.
BOARD MEMBERS ABSENT: Aaron Copeland-1.
OFFICERS PRESENT: Darlene L. Burcham, City Manager, William M.
Hackworth, City Attorney; Ann H. Shawver, Director of Finance; and Stephanie M.
, Moon, City Clerk.
OTHERS PRESENT: Erika Taylor, Agent, Architectural Review Board,.
Mayor Bowers welcomed everyone to the meeting.
2009 Annual Reoort
Chairman Botkin shared an overview of the 2009 Annual Report, specifically
calling attention to the procedures for residing in a historic district.
Discussion also included Council's support of the ARB programs that provide .
financial assistance, education awareness in the community and an interpretation of
ARB guidelines.
132
There being no additional comments by the Members of Council and the
Architectural Review Board, Mayor Bowers expressed appreciation to the Board for
meeting with the Council to discuss items of mutual interest and concern.
The Mayor declared the meeting in recess at 10:30 a.m., and reconvened to
discuss the following agenda items:
COUNCIL: A communication from Mayor Bowers requesting that Council
convene in a Closed Meeting to discuss vacancies on certain authorities, boards,
commissions and committees appointed by Council, pursuant to Section 2.2-3711 (A)(1),
Code of Virginia (1950), as amended, was before the body.
(See communication on file in the City Clerk's Office.)
Council Member Mason moved that Council concur in the request of the Mayor to
convene in Closed Meeting as above described. The motion was seconded by Council
Member Price and adopted by the following vote:
AYES: Council Members Price, Trinkle, Cutler, Lea, Mason and Mayor Bowers-6.
NAYS: None-O.
(Council Member Rosen was not present when the vote was recorded.)
COUNCIL: A communication from the City Manager requesting that Council
convene in a Closed Meeting to discuss the award of a public contract involving the
expenditure of public funds, and to discuss the terms or scope of such contract, where
discussion in an open session would adversely affect the bargaining position or
negotiating strategy of the public body, pursuant to Section 2.2-3711 (A)(29), Code of
Virginia (1950), as amended, was before the body.
(See communication on file in the City Clerk's Office.)
Council Member Mason moved that Council concur in the request of the City
Manager to convene in Closed Meeting as above described. The motion was seconded
by Council Member Trinkle and adopted by the following vote:
AYES: Council Members Price, Trinkle, Cutler, Lea, Mason and Mayor Bowers-6.
NAYS: None-O.
(Council Member Rosen was not present when the vote was recorded.)
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ITEMS LISTED ON THE 2:00 P.M. COUNCIL DOCKET REQUIRING
DISCUSSION/CLARIFICATION AND ADDITIONS/DELETIONS TO THE 2:00 P.M.
AGENDA: NONE.
TOPICS FOR DISCUSSION BY THE MAYOR AND MEMBERS OF COUNCIL:
NONE.
BRIEFINGS:
FY 2010 Budoet Update
Sherman M. Stovall, Director of Management and Budget, provided an update
regarding the FY2009-2010 Budget Issue. Hel explained that the projected revenue
shortfall for the City in FY 2010 was $9,085,0001.00; and of that amount, he said that the
shortfall attributed to Roanoke City Public Schools was $2,537,945.00. He advised that,
providing the City Schools address their shortfall, the City's net shortfall would be
$6,547,055.00; and that, combined with the $1,952,330.00 in additional expenditures
anticipated for the City in FY2010, the net shortfall for the City is anticipated to be
$8,499,385.00.
He also shared strategies to address revenue shortfalls and expenditures issues,
and said program reductions also required to balance the budget, identified in the
amount of $9,383,919.00, in order to address the City's shortfall.
FY 2009-201 0
Budget Issue Update
~
ROANOKE
February 1, 2010
134
FY 2010 Revenue Status
Projected Revenue Shortfall
Local Taxes ($7,366,000)
Other Local Revenue $64,000
Intergovernmental - State ($1,783,000)
Total Projected Revenue Shortfall ($9,085,000)
School Share of Projected Local Tax $2,537,945
Revenue Decline
Net Budget Shortfall ($6,547,055)
2
Expenditure Issues
· Additional Expenditure Issues - $1.952.330
· Workers' Compensation - $640,000
· Chemicals Snow Removal - $198,230
· Recycling Contract - $75,000
· Electoral Board - $106,600
· Council Primary and Council Election
· Fire-EMS and E-911 Overtime - $125,600
· Motor Fuels - $110,000
· Vehicle Maintenance (Parts) - $332,000
· Miscellaneous Claims - $46,000
· Miscellaneous- $318,900
3
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FY 2010 Budget Status
Projected Revenue Shortfall
Local Taxes ($7,366,000)
Other Local Revenue 64,000
Intergovernmental- State (1,783,000)
Total Projected Revenue Shortfall ($9,085,000)
School Share of Projected Local Tax $2,537,945
Revenue Decline
Additional Expenditure Issues ($1,952,330)
Revised Budget Shortfall ($8,499,385)
4
Strategies to Address Revenue Shortfall
and Expenditure Issues
. Previouslv Identified Strateaies - $6.699.781
· Budget Contingency - $1,010,887
· Motor Fuels Contingency - $384,596
· Hiring Freeze - $1,100,000 J
· Additional position turnover savings above
budget ,
· Fleet Replacement - $1,600,000
· Technology Capital - $700,000
· OPEB Annual Required Contribution - $82,000
· Contribution lower than anticipated
· Debt Service - $269,780
· Lower than anticipated
5
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Strategies to Address Revenue Shortfall
and Expenditure Issues
· Previouslv Identified Strateaies - (Continued)
· Street Paving - $298,738
· Unobligated funding
Juvenile Residential Detention - $588,310
· Based on average utilization
· Performance Agreement - $400,000
· IMD Performance Agreement
· Commonwealth Attorney and Sheriff - $265,470
· Based on State reduction initially identified
6
Program Reductions
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· Reduction options of 15% and 30% of unexpended
budget, with options linked to:
· Specific expenditure accounts
· Program, Service, Business Activity
· Reduction Impact
· Excluded:
· Regular salary and benefits
· Funding to outside agencies
· Transfers (Debt Service, GRTC, Market Building,
Civic Facilities, Capital Projects)
- Focus on curtailing expenditures for the current
fiscal year
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Reductions - Administrative Overhead
· Total- $1,413,849
· Training and Travel, Supplies, Equipment
Replacement, Publications and Subscriptions,
Uniforms, Dues and Memberships, Printing,
Professional Services, Records Management,
Postage
- TraininglTravel . $184,092
- Maintenance Contracts. $120,339
- Supplies - $99,682
- Equipment - $94,966
- Wearing Apparel. $90,166
8
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Reductions - Program
· Total - $1.270.307
· Juvenile Court Services - $12,000
· Reduction Hourly Staff Hours for Court
Expediter - $7,000
· Prevention Services - $5,000
· Jail Operations - $73,668
· Overtime - $3,000
· Food - $70,668
· Office of Communications - $66,800
· Clean and Green Marketing - $9,800
· Spring Issue Citizen Magazine - $33,000
· Municipal Calendar - $24,000
9
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Reductions - Program
· Planning, Building and Development - $22,983
· Neighborhood Improvement Grants. $4,781
~ · Welcome Wagon. $4,218
· Hourly Staff Citizen Service Center Desk $9,984
· Graffiti Abatement. $4,000
· Parks and Recreation - $86,665
· Parks and Greenway Planning - $8,245
· Extended Park Restroom Closing. $20,000
· Reduced Frequency Park Restroom Cleaning.
$5,935
· Eliminate Selected Spring Fertilization and
Weed Control - $986
· Contract Mowing - $2,250
· Park Maintenance Supplies - $7,400
· Athletic Field Maintenance. $3,000
10
Reductions - Program
· Parks and Recreation (continued)
· Greenway Maintenance. $3,300
· Hanging Baskets (Gateways and High Profile
Areas) . $2,575
· Night of Champions - $21,525
· Government in Action Tours. $2,500
· Aquatics Dive-In Movie Program. $300
· Reduction in Program Activities - $7,449
· Therapeutic Recreation Program Scholarships
. $1,200
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Reductions - Program
· Juvenile Justice - $35,056
· Vacant Position- $19,439
· Reduction in use of hourly staff Iclient capacity
- $13,117
· Program Activities - $2,500
· Social Services - $37,170
· General Relief - $15,000
· Emergency Relief - $20,000
· Misc. Program Activities - $2,170
12
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Reductions - Program
· Police - $245,518
· Overtime
· Library-$41,195
· Publications and Subscriptions - $26,195
· Library Programs - $15,000
· Human Resources - $45,350
· Third Party Exit Interviews $3,000
· Volunteer Program - $15,000
· Diversity Initiative - $8,100
· Service Excellence - $4,500
· Suspend Leadership Development Training -
$14,750 (Provided by Ferrum College and
Radford University)
13
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Reductions - Program
· Custodial Services - $27,795
· Contracted Window Cleaning
· Building Maintenance - $294,000
· Defer Planned HV AC Projects - $44,000
· Defer Planned Capital Maintenance Projects -$250,000
· Fire-EMS - $26,107
· Reduce Hourly Staffing for Business Inspections
· Transportation - $98,000
· Bridge Repairs. $30,000
· Contracted Maintenance and Repair (curb, gutter,
sidewalk, storm drain and inlet, guardrail) - $15,000
· Supplies (mulch, seed, plant material) for Median and
Right of Way areas - $17,000
· Curb, Gutter, Sidewalk Repairs. $10,000
· Street, Drainage, and Erosion Control Repair - $10,000
· Traffic Signal Loop Detection and Equipment Repairs -
$16,000 e.
14
Reductions - Program
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· Solid Waste Management - $100,000
· Collection of Bulk/Brush Items on Alternating
Weeks
· Change in Alley Collection Schedule
· Technology - $58,000
· Delay Implementation of Enhanced Telephone
Technology - $50,000
· Reduce Availability of Xerox Special Print
Services - $8,000
15
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141
FY 2010 Budget Status
Total Projected Revenue Shortfall ($9,085,000)
Additional Expenditure Issues ($1,952,330)
Total Budget Issues ($11,037.330)
School Share of Projected Local Tax $2,537,945
Revenue Decline
Budget Shortfall ($8,499,385)
Previously Identified Strategies to $6,699,763
Address Revenue Shortfall and Expenditure
Issues
Administrative Overhead/Program $2,684,156
Reductions
Total Identified Reductions $9,383,919
Net Available $884,534
16
Discussion:
Vice-Mayor Lea asked about the hiring freeze; whereupon, Mr. Stovall said that
at the end of FY 2009 a hiring freeze had been implemented which resulted in more
than a slow down in hiring. In addition, he said that before a position could be filled, it
had to be completely justified; and most of the positions were in public safety. He
indicated that by using this method, a projected savings of $1.1 million would be
realized. Ms. Burcham reminded the Council that the City of Roanoke budgets for
turnover savings, it do not budget for all positions to be filled for 12 months of the year.
Mr. Stovall stated that his office had been as proactive as possible in
implementing strategies that would result in expenditure reductions, but those strategies
alone were not enough to close the gap and they were forced to look at program
reductions. He further stated that salaries and benefits were not included in the
reductions in an effort to mitigate the impact on full time employees, adding that most of
the emphasis was being placed on curtailing expenditures. He spoke briefly about
administrative overhead expenditure reductions, if eliminated would not see a significant
impact, such as training and travel, supplies and equipment replacement, totaling
approximately $1.4 million.
Council Member Price asked Mr. Stovall to elaborate on the Juvenile Counseling
Services; whereupon, he explained that those were counseling services that Juvenile
services would provide before going forward to detention, noting that it was merely a
reduction, not an elimination of the service.
142
Council Member Cutler inquired about the reduction in the Park's greenway
planning and whether it included an individual's salary; whereupon, Mr. Stovall
answered that a certain amount of hourly staff was used to supplement full time staff for
greenway planning as well as other planning, and there would be a reduction in the use
of the hourly staff.
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Council Member Cutler asked if the reductions meant that there would be no
Spring Issue of Citizen Magazine and Municipal Calendar; whereupon, Mr. Stovall said
that the hard copy form of the Spring Issue of the Citizen Magazine would be
suspended, but would be available online, and fewer copies of the Municipal Calendar
were printed this year and were not mailed.
Council Member Price inquired about the elimination of the Night of Champions;
whereupon, Mr. Stovall responded that the program would be suspended, but
encouraged the Parks and Recreation Department to seek corporate or private
sponsorship for the event in the future.
At this point, Council Member Rosen entered the meeting (10:48 a.m.)
Council Member Mason was concerned about police overtime and wondered if
" the cut would eliminate the overtime entirely; whereupon, Mr. Stovall pointed out thaf
having spoken with the Police Chief, the elimination would mean cutting it by one half, I
adding that there were other alternatives with regard to scheduling, training and court
attendance to address the situation.
Council Member Cutler inquired about collection subscriptions; whereupon, Mr.
Stovall said that it did include it but that it was not being cut entirely. Council Member
Cutler stated that it was important to maintain the subscriptions in order to maintain
case law books.
The City Manager remarked that the Deferred Capital Maintenance was one that
staff had been trying to grow, along with Fleet Management and Technology Capital,
but it was one that had not been expended to date and there was $250,000.00 in said
category.
The Director of Management and Budgetl commented that the last category of
reductions was related to Solid Waste and information had been sent to the Council
recommending some alternative schedules for bulk and brush items, citing that the
items would be collected every other week as apposed to weekly, adding that an
alternate alley collection schedule was also being considered. In the area of
technology, Mr. the Director of Management and Budget advised that consideration had
been given to delaying enhancement to the telephone system as well as making
changes to Xerox print service.
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At this point, Vice-Mayor Lea left the meeting (11 :09 a.m.)
Council Member Mason applauded City staff for the job that had been done on
the recommendations, advising that she was in agreement, but was really nervous
about where the schools were financially; whereupon, Ms. Burcham recommended that
the school system be given a week or two to determine its financial situation for Fiscal
2010, as well its projections for Fiscal 2011. She noted that the school system had
been invited to be an active participant in the Financial Planning Session on
February 19, at 8:30 a.m., in the EOC Conference Room, Room 159.
There being no further discussion, Council Member Cutler moved that the
Council concur in the FY 2010 budget reduction strategies as presented by the City
Manager. The motion was seconded by Council member Trinkle and adopted.
Proposed Outdoor Food and BeveraQe Vendino Prooram
Christopher Chittum, Planning Administrator, gave the following briefing on a
proposed outdoor food and beverage vending program.
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Applicability
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· Food and beverages only
· Public property or public right-of-way
· Does not apply to:
- Vending in the ~ area within Church
Avenue, Salem Avenue, Jefferson Street, and
Williamson Road
- Vending otherwise authorized by an ~
!
,
,
,
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148
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Other Regs and levies
· Virginia Department of Health
· Permit for public assemblies
· Itinerant merchants and peddlers license
· Prepared food and beverage tax
· State/local sales taxes
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Discussion:
Council Member Trinkle asked if the size of the cart and the particular location
and pedestrian flow would all be considered; whereupon, Mr. Chittum answered in the
affirmative.
Council Member Cutler asked if one vendor would be allowed to have more than
one site; whereupon, the City Manager answered that a permit would be required for
each specific site. Mr. Chittum interjected that the applicant would be able to propose
the site and the City would consider the request prior to approval.
Council Member Rosen asked if all sites could be purchased in order to avoid
competition or subleasing of sites; whereupon, Mr. Chittum responded that discretion
would have to be used; and furthermore, he was of the opinion that there would only be
a few people applying for the permits.
The City Manager alluded to the possibility of issuing a permit for the same site
at different times, but it would be under the City's control to avoid any subletting. Mr.
Townsend indicated that the application process would be relatively simple and
administered by the staff in terms of application and enforcement.
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Mr. Chittum pointed out that certain conditions would be placed on the permit
based on peculiar conditions that might exist; i.e., the application would require specific
locations such as sidewalks, parks and greenways, separation from any assembly use
where people may need to get out quickly, be allowed in. certain districts, relocate in
case of an emergency, and the hours of eligible operation would be Monday through
Thursday from 7:00 a.m. to 10:00 p.m., Friday, Saturday to Midnight, and Sunday from
12:00 noon through the evening hours; all carts would be required to be removed from
the street if left unattended. He added that during parades and special events, the
permit would be rescinded and notice given.
Due to concern regarding trash, Mr. Chittum indicated that the vendor would not
only be required to maintain their vending site, but also the surrounding area outside of
their vending site, adding no open flame would be permitted nor the use of any City
facilities or equipment; vending would be allowed to pedestrians only; a sign would be
allowed on the cart, but nowhere else; and the cart would need to be designed whereby
one person could push it physically and it must meet the guidelines of the Health
Department.
Council Member Trinkle asked about the 20-foot rule with regard to distance from
other businesses, stating that it would be unfair to restaurant owners if street vendors
were too close to their establishments. He also asked if the City should look at the type
of food being served and whether it would compete with the restaurants' offerings. He
also was of the opinion that there should be some type of mechanism in place to revoke
the license if the City received many complaints against a vendor.
The Assistant City Manager for Community Development remarked that the goal
was to create measurable and quantitative guidelines, and that the City could extend
the distance for the rule; and the City Manager could at any time revoke a vendor's
permit to operate, as well as propose the inclusion of a six-month approval period and
then one year for each subsequent application, if Council desired.
Council Member Trinkle asked that there be some sort of mediation for
complaints, and emphasized that there be no subletting. He also asked if there would
be any limit to the number of locations a vendor could operate, whether the City could
require vendors to actively use their locations; and if the ordinance would exclude
motorized vendor trucks, as it was possible that the Reserve Avenue area or an area
near the hospital might want to have a street vendor.
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Council Member Trinkle further inquired if there would be a requirement that a
vendor use a location for a certain amount of time in order to prevent another vendor
from buying the spot to eliminate competition. Mr. Townsend stated the vendor would
have to be in an area without timed parking.
Council Member Trinkle pointed out that motorized vehicles had been excluded
but that a lot of bigger cities have vendors who have trucks from which they sell coffee
and other food; whereupon, the Assistant City Manager for Community Development
remarked that the City had been concentrating on push carts, however, staff would look
at the possibility of adding other vehicles.
Council Member Trinkle was of the opinion that the use of wood fire stoves for
vendors should be allowed as long as they were contained and met the requirements of
the Health Department.
Bike Friendly Community
Tom Carr, Director of Planning, Building and Development, gave a briefing on the
City's application to be a Bike Friendly Community. He stated that staff was looking for
support from Council to make Roanoke a Bicycle Friendly Community, adding that the
City was going to apply for said designation, and the Roanoke Valley-Alleghany
Regional Commission was working with the City to promote bicycle friendly
communities regionally.
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'ROANOKE:!
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Creating a Bicycle-Friendly Roanoke
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ROANOKE!!
_____.._ _.___J
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What is the BFC Program?
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o Started in 1996 with
simple criteria
o Revised in 2002
o 4 Award levels
- Platinum
/,':-,-/
,'::::'Gold
/-' Silver
,y....
r/ - Bronze
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153
154
Why?
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Criteria
o Engineering
o Education
o Encouragement
o Evaluation & Planning
o .J~nforcement
.-~r:~:i
RQANOKE
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o Health, Environment
o Local Economy, Tourism
o Quality of Life
o Congestion Relief
o Portland, Charlotte,
Chattanooga,
Charlottesville, Arlington,
Boulder, San Francisco,
New York, Austin, etc.
~t5:
ROANOKE:
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Background
" March 2008
- Honorable Mention
" Feedback
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- Set up an advisory
committee
- Bus racks
-:-~Expand the bicycle
network
-' ::... Implement the
rj Bikeway Plan
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Since 2008
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" Committee
" Buses
" Complete Streets
" Greenway and trails"
o Street improvements
/) Sate Routes to Schools
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,,' Identifying Routes
" ,. Events
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156
"-.--..-.- -.- .
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ROANOKE
What Next?
o Complete Application
" Council Endorsement
o Continue and Expand'
the Committee
o Continue to Improve
- Educate
- Encourage
- Expand
_,"0 Questions?
,r:
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Council Member Trinkle asked if the Regional Commission had been helping with
the project; whereupon, Mr. Carr answered in the affirmative, adding that the
Commission was looking at bicycling in Roanoke from a regional perspective.
Council Member Trinkle asked about the turnaround time for finding out if
Roanoke had received a bicycle friendly designation; whereupon Mr. Carr reported that
City staff would probably receive a response by July 2010. Council Member Trinkle
further asked if the Committee would stay in place even if the City receives the bicycle
friendly designation; whereupon, Mr. Carr responded in the affirmative, adding that the
Committee would continue to work towards receiving the next higher designation.
Council Member Cutler noted that there were essentially two systems of trails
that overlapped in some places -- the Bikeway Trail System and Greenway Trail
System. He then asked to what extent the two systems overlapped or meshed;
whereupon Mr. Carr responded that the two systems mesh, creating a potential for
conflicts in use as it is in any other multi-use system, adding that there is a Mountain
Bike Patrol that is available to assist and educate people. In addition, he mentioned
that one of the things the City was trying to do was to link the greenways to bike trials.
Council Member Cutler inquired as to whether any efforts had been made to
partner with the Blue Ridge Parkway and others to extend the trails; whereupon Mr.
Carr stated that several partnership efforts were ongoing related to bike trails in the
Roanoke area.
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There being no further discussion and without objection, the Council endorsed
the plan, and Mayor Bowers stated that the matter would be referred back to the City
Manager. He also announced that the 2nd Annual Mayor's Bike Ride on the greenway
was scheduled to be held on Saturday, May 1, 2010 at 10:00 a.m.
At 12:25 p.m., the Mayor declared the Council meeting in recess until 2:00 p.m.,
in the Council Chamber, Room 450, Noel C. Taylor Municipal Building.
At 2:00 p.m., the Council Meeting reconvened in the Council Chamber, Room
450, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., with Mayor David A.
Bowers presiding.
PRESENT: Council Members Anita J. Price, Court G. Rosen, David B. Trinkle,
M. Rupert Cutler, Sherman P. Lea, Gwendolyn W. Mason, and Mayor David A.
Bowers-7.
ABSENT: None-O.
The Mayor declared the existence of a quorum.
OFFICERS PRESENT: Darlene L. Burcham, City Manager; William M.
Hackworth, City Attorney; Ann H. Shawver, Director of Finance; and Stephanie M.
Moon, City Clerk.
The Invocation was delivered by The Reverend Jamal L. Jackson, Minister,
Abundant Grant Assembly.
The Pledge of Allegiance to the Flag of the United States of America was led by
Mayor Bowers.
Mayor Bowers announced two upcoming vacancies on the Roanoke City School
Board for three-year terms of office ending June 30, 2010, noting that the two
incumbents were Suzanne Moore and Courtney Penn. He pointed out that applications
for appointment would be accepted in the City Clerk's Office until Wednesday,
March 10,2010.
He also announced that he, along with Vice-Mayor Lea and Council Members
Trinkle and Rosen would be attending the annual VML Legislative Day in Richmond,
Virginia, on Thursday, February 11, 2010 at 4:30 p.m. on the third floor of the East
Conference Room of the General Assembly Building at Capitol Square,. in order to
meet with area legislators.
158
PRESENTATIONS AND ACKNOWLEDGEMENTS:
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ACTS OF ACKNOWLEDGEMENT-TOURISM: The Mayor introduced Landon
Howard, the new Executive Director of the Roanoke Valley Convention and Visitors
Bureau.
HEARING OF CITIZENS UPON PUBLIC MATTERS: The Mayor advised that
Council sets this time as a priority for citizens to be heard and matters requiring referral
to the City Manager will be referred immediately for response, recommendation or
report to Council.
ECONOMIC DEVELOPMENT: Robert Gravely appeared before Council to
express concern with regard to the lack of economic growth in the City.
RECREATION: Bob Creamer, representative of the Blue Ridge Tennis Club,
appeared before Council and shared information regarding the cost of renovating the
tennis facility at Countryside Golf Course, adding that the Tennis Club had identified the
most important repairs and was ready to assist the City with funding by obtaining grants.
(See copy of documentation on file in the City Clerk's Office.)
Vice-Mayor inquired as to whether or not access to the facility could be granted I
as well as lighting to the Club so that the repairs could accurately be assessed. The
City Manager implied that City staff had made assessments, adding that the only way to
supply the building with electricity was to replace the transformer. She also suggested
another option such as a spotlight or flashlights.
Council Member Mason asked what the actual cost would be to replace the
transformer; whereupon, Brian Townsend, Assistant City Manager for Community
Development, stated that the cost estimates for renovating the tennis facility were not
broken into categories, but estimated the repairs to be around $110,000.00, which
would include the transformer. The City Manager interjected that as far as the labor
side, City staff would perform many of the repairs.
Council Member Rosen believed that the transformer was too expensive to repair
at the current time, while the City was making massive cuts to its budget.
Council Member Mason also believed that the City would be unable to do the
repairs at the current time. .
Mayor Bowers remarked that although there was no City money for the project,
he was of the opinion that if the Tennis Club wanted to be a tenant, the facility could be
used "as is" if the Club covered the basic expenses. He asked City staff if the Tennis I
Club could be allowed to use the facility and whether the City could make sure the
building was safe and insured.
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There being no further comments, the matter was referred to the City Manager.
VETERANS-BEAUTIFICATION: Suttie Economy appeared before the Council to
encourage citizens to keep Lee Plaza clean and to keep flowers in the vases out of
respect for the service men who were memorialized at the War Memorial.
(See copy of comments on file in the City Clerk's Office.)
SCHOOLS: Chris Craft appeared before the Council and stated that the
Roanoke City Schools should be the City's number one priority, and asked that the
Council support funding to the Schools for the Fiscal Year 2010-2011 budget.
CONSENT AGENDA
The Mayor advised that all matters listed under the Consent Agenda were
considered to be routine by the Members of City Council and would be enacted by one
motion in the form, or forms, listed on the Consent Agenda, and if discussion were
desired, the item would be removed from the Consent Agenda and considered
separately.
CITY PROPERTY: A communication from the City Manager requesting that
Council schedule a public hearing for Tuesday, February 16, 2010, at 7:00 p.m., or as
soon thereafter as the matter may be heard, to consider conveyance of City-owned
property for Hurt Park revitalization purposes, was before the body.
(See communication on file in the City Clerk's Office.)
Vice-Mayor Lea moved that Council concur in the request of the City Manager.
The motion was seconded by Council Member Mason and adopted by the following
vote.
AYES: Council Members Price, Rosen, Trinkle, Cutler, Lea, Mason and Mayor
Bowers-7.
NAYS: None-O.
CITY MARKET-LEASES: A communication from the City Manager requesting
that Council schedule a public hearing for Tuesday, February 16, 2010, at 7:00 p.m., or
as soon thereafter as the matter may be heard, to consider the renewal for lease of
space in the City Market Building for the operation of Nuts and Sweet Things, on a
month to month basis, not to exceed 12 months, was before the body.
(See communication on file in the City Clerk's Office.)
160
Vice-Mayor Lea moved that Council concur in the request of the City Manager.
The motion was seconded by Council MelTlber Mason and adopted by the following
vote:
AYES: Council Members Price, Rosen, Trinkle, Cutler, Lea, Mason and Mayor
Bowers-7.
NAYS: None-O.
CITY MARKET-LEASES: A communication from the City Manager requesting
that Council schedule a public hearing for Tuesday, February 16, 2010, at 7:00 p.m., or
as soon thereafter as the matter may be heard, to consider the renewal for lease of
space in the City Market Building for the operation of Zorba's Restaurant, on a month to
month basis, not to exceed 12 months, was before the body.
(See communication on file in the City Clerk's Office.)
Vice-Mayor Lea moved that Council concur in the request of the City Manager.
The motion was seconded by Council Member Mason and adopted by the following
vote:
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AYES: Council Members Price, Rosen, Trinkle, Cutler, Lea, Mason and Mayor I
Bowers-7.
NAYS: None-O.
CITY MARKET-LEASES: A communication from the City Manger requesting that
Council schedule a public hearing for Tuesday, February 16, 2010, at 7:00 p.m., or as
soon thereafter as the matter may be heard, to consider the renewal for lease of space
in the City Market Building for the operation of Burger in the Square, on a month to
month basis, not to exceed 12 months, was before the body.
(See communication on file in the City Clerk's Office.)
Vice-Mayor Lea moved that Council concur in the request of the City Manager.
The motion was seconded by Council Member Mason and adopted by the following
vote:
AYES: Council Members Price, Rosen, Trinkle, Cutler, Lea, Mason and Mayor
Bowers-7.
NAYS: None-O.
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CITY MARKET-LEASES: A communication from the City Manager requesting
that Council schedule a public hearing for Tuesday, February 16, 2010, at 7:00 p.m. or
as soon thereafter as the matter may be heard, to consider the renewal for lease of
space in the City Market Building for the operation of Paradiso Cuban Restaurant, on a
month to month basis, not to exceed 12 months, was before the body.
(See communication on file in the City Clerk's Office.)
Vice-Mayor Lea moved that Council concur in the request of the City Manager.
The motion was seconded by Council Member Mason and adopted by the following
vote:
AYES: Council Members Price, Rosen, Trinkle, Cutler, Lea, Mason and Mayor
Bowers-7.
NAYS: None-O.
ANNUAL REPORT-ARCHITECTURAL REVIEW BOARD: The 2009 Annual
Report of the Architectural Review Board was before the Council.
(See Annual Report on file in the City Clerk's Office.)
Vice-Mayor Lea moved that the Annual Report be received and filed. The motion
was seconded by Council Member Mason and adopted by the following vote:
AYES: Council Members Price, Rosen, Trinkle, Cutler, Lea, Mason and Mayor
Bowers- 7.
NAYS: None-O.
OATHS OF OFFICE-MENTAL HEALTH-CABLE TELEVISION: Reports of
qualification of the Honorable Brenda S. Hamilton as a City representative to the Blue
Ridge Behavioral Healthcare Board of Directors for a term commencing January 1,
2010 and ending December 31, 2012; and Robert Lewis Leftwich as the City
representative to the Roanoke Valley Regional Cable Television Committee to fill the
unexpired term of Carla Terry ending June 30, 2011, were before the Council.
(See Oaths or Affirmations of Office on file in the City Clerk's Office.)
162
Vice-Mayor Lea moved that the reports of qualification be received and filed.
The motion was seconded by Council Member Mason and adopted by the following
vote:
AYES: Council Members Price, Rosen, Trinkle, Cutler, Lea, Mason and Mayor
Bowers-7.
NAYS: None-O.
REGULAR AGENDA
PUBLIC HEARINGS:
CITY PROPERTY-EASEMENTS-FLOOD REDUCTION/CONTROL: Pursuant to
instructions by the Council, the City Clerk having advertised a public hearing for
Monday, February 1, 2010, at 2:00 p.m., or as soon thereafter as the matter may be
heard, with regard to a proposal of the City of Roanoke to place a deed of reservation
on City-owned property designated as Tax Map Numbers 1322024, 1420101 R,
1420102R, 1420103R, 1420104R and 1321501 R, to allow the placement of certain trail
easements and ingress/egress easements as part of the greenway from the Memorial
Bridge to Bridge Street, in connection with the Roanoke River Flood Reduction Project,
the matter was before the body.
Legal advertisement of the public hearing was published in The Roanoke Times
on Monday, January 25,2010.
(See publisher's affidavit on file in the City Clerk's Office.)
The City Manager submitted a written communication recommending
authorization to execute and record a Deed of Reservation , subject to approval as to
form by the City Attorney.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Trinkle offered the following ordinance:
(#38713-020110) AN ORDINANCE authorizing execution of a deed of
reservation for City-owned property designated as Tax Map Numbers 1322024,
1420101R, 1420102R, 1420103R, 1420104R and 1321501R, to allow the placement of
certain trail easements and ingress/egress easements as part of the greenway from the
Memorial Bridge to Bridge Street in connection with the Roanoke River Flood Reduction
Project, upon certain terms and conditions; and dispensing with the second reading of
this ordinance by title.
(For full text of ordinance, see Ordinance Book No. 74, page 44.)
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Council Member Trinkle moved the adoption of Ordinance No. 38713-020110.
The motion was seconded by Council Member Rosen.
Council Member Cutler asked that the sequence of events be summarized that
had taken place to ensure that the City continues to have a legal right to a public
greenway trail along the Roanoke River within land that was acquired for the Flood
Reduction Project being constructed by the U.S. Army Corps of Engineers between
Memorial Bridge and Bridge Street; whereupon, the City Manager commented that the
property was acquired with City funds, adding that the requirement is that the
jurisdiction provides all of the land at its expense. She further stated that
abovementioned parcels were acquired with City money and the land belongs to the
City of Roanoke, which would allow ingress and egress to the Army Corps of Engineers
for construction of the trail. In closing, she explained that the project is ready to go out to
bid, so the City needed verification of ownership.
The Mayor inquired if there were persons present who wished to speak in
connection with the matter.
Robert Gravely asked how much longer the Flood Reduction Project will take
before its completion. The City Manager stated that the City only recently received
Federal funds for the Flood Reduction Project, but that the long-range plan was for the
project to go all the way to the Roanoke/Salem boundary. In addition, she further stated
that workers may be able to finish the project over the next two or three years.
There being no further questions and/or comments by the Council Members,
Ordinance No. 38713-020110 was adopted by the following vote:
AYES: Council Members Price, Rosen, Trinkle, Cutler Lea, Mason, and Mayor
Bowers-7.
NAYS: None-O.
PETITIONS AND COMMUNICATIONS:
MENT~L HEALTH: Tim Steller, Executive Director of Blue Ridge Behavioral
Healthcare, appeared before Council and gave a presentation of the Fiscal Year 2009
Performance Report for Blue Ridge Behavioral Healthcare.
(See copy of remarks on file in the City Clerk's Office.)
164
Mr. Steller provided a detailed report showing specific services provided to
Roanoke City residents in FY 2009, depicting that Blue Ridge Behavioral Healthcare
served approximately 3,528 persons with a mental illness, 484 with an intellectual
disability (mental retardation), 1,084 with a substance abuse disorder and 2,425 others
with services not specific to a particular disability, adding that a total of 11,897 persons
from their entire service area was served.
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(See copy of report on file in the City Clerk's Office.)
Without objection by the Council, the Mayor advised that the remarks and report
would be received and filed.
REPORTS OF CITY OFFICERS:
CITY MANAGER:
BRIEFINGS: NONE.
ITEMS RECOMMENDED FOR ACTION:
BUDGET-GRANTS: The City Manager submitted a written communication
recommending acceptance and appropriation of funds in connection with the Bulletproof I
Vest partnership Grant from the Bureau of Justice Programs.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Mason offered the following resolution:
(#38714-020110) A RESOLUTION authorizing acceptance of the Bulletproof
Vest Partnership Grant made to the City of Roanoke by the Department of Justice,
Office of Justice Programs, and authorizing execution of any required documentation on
behalf of the City.
(For full text of resolution, see Resolution Book No. 74, page 45.)
Council Member Mason moved the adoption of Resolution No. 38714-020110.
The motion was seconded by Council Member Rosen and adopted by the following
vote:
AYES: Council Members Price, Rosen, Trinkle, Cutler, Lea, Mason, and
Mayor Bowers-7.
NAYS: None-O.
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Council Member Mason offered the following budget ordinance:
(#38715-020110) AN ORDINANCE to appropriate funding from the federal
government for the Bulletproof Vest Partnership Grant, amending and reordaining
certain sections of the 2009-2010 Grant Fund Appropriations, and dispensing with the
second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 74, page 46.)
Council Member Mason moved the adoption of Budget Ordinance No. 38715-
020110. The motion was seconded by Council Member Rosen and adopted by the
following vote:
AYES: Council Members Price, Rosen, Trinkle, Cutler, Lea, Mason and
Mayor Bowers-7.
NAYS: None-O.
BUDGET-GRANTS-HUMAN SERVICES-POLICE: The City Manager submitted
a written communication recommending acceptance and appropriation of funds in
connection with the Virginia Sexual and Domestic Violence Victim Fund Grant from the
Department of Criminal Justice Services.
(For full text, see communication on file in the City Clerk's Office.)
Vice-Mayor Lea offered the following resolution:
(#38716-020110) A RESOLUTION authorizing acceptance of the Virginia Sexual
and Domestic Violence Victim Fund (VSDWF) Grant made to the City of Roanoke by
the Virginia Department of Criminal Justice Services (DCJS), and authorizing execution
of any required documentation on behalf of the City.
(For full text of resolution, see Resolution Book No. 74, page 48.)
Vice-Mayor Lea moved the adoption of Resolution No. 38716-020110. The
motion was seconded by Council Member Price and adopted by the following vote:
AYES: Council Members Price, Rosen, Trinkle, Cutler, Lea, Mason, and
Mayor Bowers-7.
NAYS: None-O.
166
Vice-Mayor Lea offered the following budget ordinance:
(#38717-020110) AN ORDINANCE to appropriate funding from the
Commonwealth of Virginia for the Virginia Sexual and Domestic Violence Victim Fund
Grant, amending and reordaining certain sections of the 2009-2010 Grant Fund
Appropriations, and dispensing with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 74, page 47.)
Vice-Mayor Lea moved the adoption of Budget Ordinance No. 38717-020110.
The motion was seconded by Council Member Price and adopted by the following vote:
AYES: Council Members Price, Rosen, Trinkle, Cutler, Lea, Mason and
Mayor Bowers-7.
NAYS: None-O.
GRANTS-HUMAN SERVICES: The City Manager submitted a written
communication recommending acceptance of the Homeless Assistance Team Grant
from the Department of Housing and Urban Development; and transfer/appropriation of
funds.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Cutler offered the following resolution:
(#38718-020110) A RESOLUTION authorizing acceptance of a grant by the U. S.
Department of Housing and Urban Development (HUD) to the City of Roanoke
Homeless Assistance Team (HAT) and authorizing execution of any required
documentation on behalf of the City.
(For full text of resolution, see Resolution Book No. 74, page 48.)
Council Member Cutler moved the adoption of Resolution No. 38718-020110.
The motion was seconded by Council Member Price.
Council Member Cutler inquired about the relationship between the proposed
ordinance and the grant obtained by the Council of Community Services from the
federal government to provide a central place to assist the homeless; whereupon
Ms. Burcham answered that the grant is renewable yearly and provides funds for the
staff to work with the homeless throughout the community.
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167
With regard to the grant to . be administered by the Council of Community
Services was for the prevention of homelessness by providing a one stop opportunity
for people who were on the verge of becoming homeless or who had just became
homeless with the hope of getting back into the main stream fairly quickly. She pointed
out that the Homeless Assistance Team regularly works with individuals who have been
and continue to be homeless in the community on a fairly consistent basis, adding that
the Team not only identify the homeless, but attempt to assist them with needed
services such as a shelter or make other independent living arrangements.
Council Member Cutler further asked if the two programs compliment one
another; whereupon, Ms. Burcham responded in the affirmative, adding that Carol
Tuning who is the supervisor of the Homeless Assistance Team was instrument in the
writing of the grant.
Vice-Mayor Lea inquired about an update on the status of the Council of
Community Services; whereupon, Ms. Burcham answered that since October at least
one update had been provided to the Council.
Council Member Cutler asked that a status report be provided to the Council.
Vice-Mayor Lea added that the success of the program speaks well to what
Roanoke is doing for the homeless from the Federal Government Stimulus Money.
In reference to the programs mentioned, Council Member Price mentioned that it
was vital to make certain that children would be able to stay within the same school
because it not affects attendance, but also achievement. Ms. Burcham indicated that
the school system representative who was primary responsibility was to keep the
children in the family unit was very active with the group as well.
There being no additional questions and/or comments by the Council Members,
Resolution No. 38718-020110 was adopted by the following vote:
AYES: Council Members Price, Rosen, Trinkle, Cutler, Lea, Mason, and
Mayor Bowers-7.
NAYS: None-O.
Council Member Cutler offered the following budget ordinance:
(#38719-020110) AN ORDINANCE to appropriate funding from the United States
Department of Housing and Urban Development for the Homeless Assistance Team
Grant, amending and reordaining certain sections of the 2009-2010 Grant Fund
Appropriations, and dispensing with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 74, page 49.)
168
Council Member Cutler moved the adoption of Budget Ordinance No. 38719-
020110. The motion was seconded by Vice-Mayor Lea and adopted by the following
vote:
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AYES: Council Members Price, Rosen, Trinkle, Cutler, Lea, Mason and
Mayor Bowers-7.
NAYS: None-O.
GRANTS-SCHOOLS: The City Manager submitted a written communication
recommending authorization to grant a 15-foot wide easement to Verizon Virginia, Inc.,
for installation of a communication system to serve William Fleming High School and
surrounding community.
(For full text, see communication on file in the City Clerk's Office.)
,.
Council Member Trinkle offered the following resolution:
(#38720-020110) AN ORDINANCE authorizing the conveyance of a 15-foot wide
by 900-foot long above ground and underground utility easement across City-owned
property identified as William Fleming High School and designated as Tax Map No.
6460102, to Verizon Virginia, Inc., upon certain terms and conditions; and dispensing I
with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 74, page 50.)
Council Member Trinkle moved the 'adoption of Ordinance No. 38720-020110.
The motion was seconded by Council Member Mason and adopted by the following
vote:
AYES:, Council Members Price, Rosen, Trinkle, Cutler, Lea, Mason, and
Mayor Bowers-7.
NAYS: None-O.
COMMENTS BY CITY MANAGER:
SNOW REMOVAL: The City Manager shared the status of snow removal efforts.
She stated that the City does not have equipment sitting in storage, but that the City
crews were using standard trucks equipped with plow blades to clear snow from City
streets; and the City calls into play all employees with a commercial drivers license to
drive the trucks. In addition, when snow events occur, staff discontinues other types of
works to plow the streets. Furthermore, the City Manager reported that 100 percent of I
arterial streets had been plowed, treated and were passable, and that 95 percent of the
streets were plowed curb to curb.
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Also, the City Manager reported that the Central Business District was 100
percent plowed, treated and passable; however, residential streets had been more
challenging due to the hills and cars that had been parked on the street. She remarked
that 90 percent of residential streets had been plowed treated and were passable, but
only 25 to 30 percent had been plowed to the blacktop. She explained that City staff
had been out working 24 hours a day, in 8 and 10-hour shifts to get the streets plowed.
Additionally, some City staff stayed overnight at fire stations in order to be available to
drive the trucks and that the City owed much gratitude to the employees who worked so
hard to' remove snow from its streets.
Ms. Burcham advised that the special phone line for people to call to express
concerns about the snow removal was staffed from 8:00 a.m. - 5:00 p.m., on Saturday,
and that the number of 911 calls received during the snow event was down. She
encouraged citizens to give City crews time to clear the roads and to be patient.
Vice-Mayor Lea stated that he wanted citizens to know and understand the
importance of the City having a contingency fund. The City Manager reported that the
City does not budge for what might happen, only for known activities.
DI RECTOR OF FI NANCE:
FINANCIAL REPORT: The Director of Finance submitted the financial report for
the month of December 2009.
(For full text, see Financial Report on file in the City Clerk's Office.)
Without objection by the Council, Mayor Bowers advised that the Financial
Report would be received and filed.
REPORTS OF COMMITTEES: NONE.
UNFINISHED BUSINESS: NONE.
INTRODUCTION AND CONSIDERATION OF ORDINANCES AND
RESOLUTIONS: NONE.
MOTION AND MISCELLANEOUS BUSINESS:
DECEASED PERSONS-YOUTH: Mayor Bowers stated that he was saddened
by the recent criminal events in the area with regard to the deaths of Morgan Harrington
and Aveion Lewis, and that his thoughts and prayers go out to those families.
170
CITY MANAGER: Council Member Mason expressed appreciation for the list of
projects as presented by the City Manager, and requested that copies of the
accomplishments be forwarded to the Council appointed officers and other departments C
as deemed appropriate.
I
(See list of projects to be completed before March 1, 2010 on file in the City Clerk's
Office.) .
YOUTH-POLICE-DECEASED PERSONS: Ms. Burcham expressed her
gratitude to the Chief of Police and law enforcement officers for their steadfast resolve
to find the body of Aveion Lewis and to pursue the investigation. She added that this
was the first time the Roanoke City Police Department has had to be involved in a
recovery effort such as this, and that the City could not thank them enough for going
beyond the call of duty.
At 4:10 p.m., the Mayor declared the meeting in recess for a Closed Meeting to
be held in the Council's Conference Room.
At 4:59 p.m., the Council meeting reconvened in the Council Chamber, with
Mayor Bowers presiding and all Members of the Council in attendance.
COUNCIL: With respect to the Closed Meeting just concluded, Council Member I
Mason moved that each member of City Council certify to the best 'of his or her
knowledge that (1) only public business matter lawfully exempted from open meeting .
requirements under the Virginia Freedom of Information Act; and (2) only such public
business matters were identified in any motion by which any Closed meeting was
convened were heard discussed or considered by City Council. The motion was
seconded by Vice-Mayor Lea and adopted by the following vote:
AYES: Council Members Price, Rosen, Trinkle, Cutler, Lea, Mason, and
Mayor Bowers-7.
NAYS: None-O.
ZONING-COMMITTEES: The Mayor called attention to the expiration of the
three-year terms of office of Philip H. Lemon and Joel Richert as members of the Board
of Zoning Appeals on December 31, 2009. Inasmuch as Ms. Richert has completed
three consecutive terms of office, she is not eligibility for reappointment; whereupon, he
opened the floor for nominations.
Vice-Mayor Lea placed in nomination the name of Philip H. Lemon and Mike
Woolwine.
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There being no further nominations, Mr. Lemon was reappointed for a three-year
term of office; and Mr. Woolwine was appointed to replace Ms. Richert commencing
February 1, 2010, as members of the Board of Zoning Appeals ending December 31,
2012, by the following vote:
FOR MESSRS. LEMON AND WOOLWINE: Council Members Price, Rosen,
Trinkle, Cutler, Lea, Mason, and Mayor Bowers-7.
LIBRARIES-COMMITTEES: The Mayor called attention to a vacancy on the
Roanoke Public Library Board created by the unexpired term of C. Nelson Harris ending
June 30, 2011; whereupon, he opened the floor for nominations.
Vice-Mayor Lea placed in nomination the name of Andrew H. Williams.
There being no further nominations, Mr. Williams was appointed as a member of
the Roanoke Public Library Board to fill the unexpired term of C. Nelson Harris for a
term commencing February 1, 2010, ending June 30,2011, by the following vote:
FOR MR. WILLIAMS: Council Members Price, Rosen, Trinkle, Cutler, Lea,
Mason, and Mayor Bowers-7.
I
There being no further business, the Mayor declared the Council meeting
adjourned at 5:00 p.m.
APPROVED
ATTEST:
~~~~w
City Clerk
~,n~~h_
~ x.: -. --- --
David A. Bowers
Mayor
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172
ROANOI5E CITY COUNCIL-REGULAR SESSION
February 16, 2010
2:00 p.m.
The Council of the City of Roanoke met in regular session on Tuesday,
February 16, 2010, at 2:00 p.m., in Room 159, Noel C. Taylor Municipal Building, 215
Church Avenue, S. W., City of Roanoke, pursuant to Chapter 2, Administration,
Article II, City Council, Section 2-15, Rules of Procedure, Rule 1, Reoular Meetinos,
Code of the City of Roanoke (1979), as amended, and pursuant to Resolution No.
38502-070609 adopted by the Council on Monday, July 6, 2009; with Mayor David A.
Bowers presiding.
PRESENT: Council Members Court G. Rosen, David B. Trinkle, M. Rupert
Cutler, Sherman P. Lea, Gwendolyn W. Mason, Anita J. Price (arrived late), and Mayor
David A. Bowers-7.
ABSENT: None-O.
The Mayor declared the existence of a quorum.
OFFICERS PRESENT: James Grigsby, Assistant City Manager for Operations;
William M. Hackworth, City Attorney; Ann H. Shawver, Director of Finance; and
Stephanie M. Moon, City Clerk.
OTHERS PRESENT: Jonathan E. Craft, Deputy City Clerk.
The Invocation was delivered by The Reverend Warren King, Pastor,
Shenandoah Baptist Church.
The Pledge of Allegiance to the Flag of the United States of America was led by
Mayor Bowers.
PRESENTATION AND ACKNOWLEDGEMENTS: NONE.
HEARING OF CITIZENS UPON PUBLIC MATTER: The Mayor advised that City
Council sets this time as a priority for citizens to be heard and matters requiring referral
to the City Manager will be referred immediately for response, recommendation or
report to Council.
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ECONOMIC DEVELOPMENT: Robert Gravely appeared before the Council and
spoke about the lack of jobs in the City of Roanoke.
Michael McEvoy appeared before the Council and expressed appreciation to the
City Manager for her years of service to the City and her efforts in the creation of the
Western Virginia Water Authority.
CONSENT AGENDA
The Mayor advised that all matters listed under the Consent Agenda were
considered to be routine by the Members of City Council and would be enacted by one
motion in the form, or forms, listed on the Consent Agenda, and if discussion were
desired, the item would be removed from the Consent Agenda and considered
separately. He noted that a communication from the City Manager requesting a public
hearing for the conveyance of City-owned property had been added to the Consent
Agenda.
MINUTES: Minutes of the regular meetings of Council held on Monday,
November 2, 2009; recessed until Thursday, November 5, 2009, and Monday,
November 16, 2009, were before the body.
(See Minutes on file in the City Clerk's Office.)
Council Member Mason moved that the reading of the minutes be dispensed with
and approved as recorded. The motion was seconded by Council Member Trinkle and
adopted by the following vote:
AYES: Council Members Rosen, Trinkle, Cutler, Lea, Mason, and
Mayor Bowers-6.
NAYS: None-O.
(Council Member Price was not present when the vote was recorded.)
CITY COUNCIL-SALE/PURCHASE OF PROPERTY: A communication from the
City Manager requesting that Council convene in a Closed Meeting to discuss the
award of a public contract involving the expenditure of public funds, and to discuss the
terms or scope of such contract, where discussion in an open session would adversely
affect the bargaining position or negotiating strategy of the public body, pursuant to
Section 2.2-3711 (A)(29), Code of Virginia (1950), as amended, was before the body.
(See communication on file in the City Clerk's Office.)
174
Council Member Mason moved that the Council concur~in the request of the City
Manager to convene in Closed Meeting as above described~ The motion was seconded
by Council Member Trinkle and adopted by the following vote:
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AYES: Council Members Rosen, Trinkle, Cutler, Lea, Mason, and
Mayor Bowers-6.
NAYS: None-O.
(Council Member Price was not present when the vote was recorded.)
CITY COUNCIL-SALE/PURCHASE OF PROPERTY: A communication from the
City Manager requesting that Council convene in a Closed Meeting to discuss the
award of a public contract involving the expenditure of public funds, and to discuss the
terms of scope of such contract, where discussion in an open session would adversely
affect the bargaining position or~negotiating strategy of the public body, pursuant to
Section 2.2-3711 (A)(29), Code of Virginia (1950), as amended, was before the body.
(See communication on file in the City Clerk's Office.)
Council Member Mason moved that the Council concur in the request of the City
Manager to convene in Closed Meeting as above described. The motion was seconded I
by Council Member Trinkle and adopted by the following vote:
AYES: Council Members Rosen, Trinkle, Cutler, Lea, Mason, and
Mayor Bowers-6.
NAYS: None-O.
(Council Member Price was not present when the vote was recorded.)
COMMITTEES-YOUTH: A communication from the City Clerk advising of the
resignation of Michael D. Wray as a member of the Youth Services Citizen Board, was
before the Council.
(See resignation on file in the City Clerk's Office.)
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175
Council Member Mason moved that Council accept the resignation and receive
and file the communication. The motion was seconded by Council Member Trinkle and
adopted by the following vote:
AYES: Council Members Rosen, Trinkle, Cutler, Lea, Mason, and
Mayor Bowers-6.
NAYS: None-O.
(Council Member Price was not present when the vote was recorded.)
BOARD OF ZONING: Reports of qualification of Philip H. Lemon and Michael
Woolwine as members of the Board of Zoning Appeals for terms ending December 31,
2012, were before the Council.
(See Oaths or Affirmations of Office on file in the City Clerk's Office.)
Council Member Mason moved that the reports of qualification be received and
filed. The motion was seconded by Council Member Trinkle and adopted by the
following vote:
AYES: Council Members Rosen, Trinkle, Cutler, Lea, Mason, and
Mayor Bowers-6.
NAYS: None-O.
(Council Member Price was not present when the vote was recorded.)
CITY MANAGER: A communication from the City Manager requesting that the
Council schedule a public hearing on Monday, March 1, 2010, at 2:00 p.m., or as soon
thereafter as the matter may be heard, with regard to the conveyance of City-owned
property located at 220 Church Avenue, S. W., known as the Commonwealth Building.
(See communication on file in the City Clerk's Office.)
176
Council Member Cutler moved that the Council concur in the request of the City
Manager to convene in Closed Meeting as above described. The motion was seconded
by Council Member Mason and adopted by the following vote:
AYES: Council Members Rosen, Trinkle, Cutler, Lea, and Mason-5.
NAYS: Mayor Bowers-1.
(Council Member Price was not present when the vote was recorded.) (Mayor Bowers
voting no inasmuch as the public hearing was being scheduled to be held at 2:00 p.m.,
instead of 7:00 p.m., on the third Monday.)
REGULAR AGENDA
PUBLIC HEARINGS: NONE.
PETITIONS AND COMMUNICATIONS:
ROANOKE VALLEY: Alan E. Ronk, Executive Director, Foundation for Roanoke
Valley, appeared before Council and presented the Annual Report of the Foundation for
2009.
(See copies of remarks and Annual Report 2009 on file in the City Clerk's Office.)
Mr. Ronk pointed out a number of items specific to the City of Roanoke, such as
the Philanthropy Project, whereby the Foundation work monthly with local high school
students, including representatives from William Fleming and Patrick Henry; and the
Belonging Initiative, a collaborative between the Foundation, Rebuilding Together,
LOA's Senior Companion Program, Mental Health America, Roanoke Valley, Council of
Community Services and the Botetourt Resource Center to keep seniors healthy, safe
and connected.
In closing, he noted that the Foundation holds its annual celebration in the
Roanoke Civic Center, where about 400 people join them each November to hear a
report on their work on behalf of the community during the past ~scal year, adding that
over the past 21 years, the Foundation has stayed fiscally strong, has always had a
clean independent audit, has operated on less than two cents on a dollar of assets, and
has done so without asking any governmental unit for operating support.
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177
Council Member Mason inquired if fund raising goals had been met due to
financial hardships; whereupon, Mr. Ronk replied that 2008 was the most difficult year;
however, the Foundation has worked diligently and received approximately $6 million in
gifts. He added that the Foundation relies on planners to work with clients. She
expressed interest in the philanthropy program and questioned the lack of membership
from Patrick Henry High School. Mr. Ronk replied that a new representative, Jordan
Bazack, had been added to the membership.
Council Member Cutler asked about the abbreviation of AED; whereupon, Mr.
Ronk indicated that it was Automatic External Defibrillator. Council Member Cutler
inquired if contributions received by the Parks and Recreation Department qn behalf of
the Foundation were ever established; whereupon, Mr. Ronk replied he was not aware
of an account but would explore the option.
Council Member Trinkle expressed appreciation regarding the Foundation's
programs as well as its decision to partner with the Council of Community Services,
which is the regional center for the 2-1-1 system in Virginia, which connects the
community with 2-1-1.
There being no additional comments by the Council, the Mayor advised that the
remarks and Annual Report would be received and filed.
REPORTS OF CITY OFFICERS:
CITY MANAGER:
BRIEFINGS: NONE.
ITEMS RECOMMENDED FOR ACTION:
WESTERN VIRGINIA WORKFORCE-BUDGET: The City Manager submitted a
written communication recommending acceptance and appropriation of funds for the
Western Virginia Workforce Development Board Workforce Investment Act Programs
Local Coordination Grant for Fiscal Year 2010.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Mason offered the following resolution:
(#38721-021610) A RESOLUTION accepting the Western Virginia Workforce
Development Board Workforce Investment Act grant of $10,000.00, and authorizing the
City Manager to execute the requisite documents necessary to accept the funding.
(For full text of resolution, see Resolution Book No. 74, page 51.)
178
Council Member Mason moved the adoption of Resolution No. 38721-021610.
The motion was seconded by Council Member Rosen and adopted by the following
vote:
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AYES: Council Members Rosen, Trinkle, Cutler, Lea, Mason, and
Mayor Bowers-6.
NAYS: None-O.
(Council Member Price was not present when the vote was recorded.)
Council Member Mason offered the following budget ordinance:
(#38722-021610) AN ORDINANCE to appropriate funding from the
Commonwealth of Virginia for the Workforce Investment Act FY10 Local Coordination
Grant, amending and reordaining certain sections of the 2009-2010 Grant Fund
Appropriations, and dispensing with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 74, page 52.)
Council Member Mason moved the adoption of Budget Ordinance No. 38722-
021610. The motion was seconded by Council Member Rosen and adopted by the I
following vote:
AYES: Council Members Rosen, Trinkle, Cutler, Lea, Mason, and
Mayor Bowers-6.
NAYS: None-O.
(Council Member Price was not present when the vote was recorded.)
BICYCLIST: The City Manager submitted a written communication
recommending adoption of a resolution supporting Roanoke's designation as a Bicycle
Friendly Community.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Trinkle offered the following resolution:
(#38723-021610) A RESOLUTION supporting and authorizing the City's
application for a Bicycle Friendly Community award and authorizing the City Manager to
execute all necessary and appropriate documents in connection with such application.
(For full text of resolution, see Resolution Book No. 74, page 53.)
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179
Council Member Trinkle moved the adoption of Resolution No. 38723-021610.
The motion was seconded by Council Member Rosen and adopted by the following
vote:
AYES: Council Members Rosen, Trinkle, Cutler, Lea, Mason, and
Mayor Bowers-6.
NAYS: None-O.
(Council Member Price was not present when the vote was recorded.)
GRANTS-EMERGENCY MEDICAL SERVICE/EQUIPMENT-BUDGET: The City
Manager submitted a written communication recommending appropriation of Fire/EMS
Assistance to Firefighters' Grant funds in connection with an adjustment for deployment
of digital radio technology equipment.
(For full text, see communication on file in the City Clerk's Office.)
Vice-Mayor Lea offered the following budget ordinance:
(#38724-021610) AN ORDINANCE to appropriate funding received from the
Assistance to Firefighters Grant to the Department of Technology Public Safety Radio
project, amending and reordaining certain sections of the 2009-2010 Department of
Technology Fund Appropriations and dispensing with the second reading by title of this
ordinance.
(For full text of ordinance, see Ordinance Book No. 74, page 54.)
Vice-Mayor Lea moved the adoption of Budget Ordinance No. 38724-021610.
The motion was seconded by Council Member Trinkle and adopted by the following
vote:
AYES: Council Members Rosen, Trinkle, Cutler, Lea, Mason, and
Mayor Bowers-6.
NAYS: None-O.
(Council Member Price was not present when the vote was recorded.)
GREENWAYS-BUDGET: The City Manager submitted a written communication
recommending appropriation and transfer of funds in connection with federal
enhancement awards for the Roanoke River Greenway Trail Project.
(For full text, see communication on file in the City Clerk's Office.)
180
Council Member Cutler offered the following budget ordinance:
I
(#38725-021610) AN ORDINANCE to appropriate funding from the Virginia
Department of Transportation and to transfer funding from the Comprehensive
Greenway Trail project to the Roanoke River Greenway/Tinker Creek Bridge project,
amending and reordaining certain sections of the 2009-2010 Capital Projects Fund
Appropriations and dispensing with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 74, page 55.)
Council Member Cutler moved the adoption of Budget Ordinance No. 38725-
021610. The motion was seconded by Council Member Mason.
Council Member Cutler inquired as to the status of the proposed bridge across
the Roanoke River that will connect the Roanoke River Greenway at the water
treatment plant with the Tinker Creek Greenway; whereupon, the Assistant City
Manager for Operations advised that this part of the project will be located behind the
wastewater plant and will loop around to the bridge.
Council Member Cutler also inquired if federal stimulus funds were received for
the project; whereupon, the Assistant City Manager for Operations replied in the
affirmative.
Mayor Bowers asked if $669,000.00 enhancement awards for the Roanoke River I
Greenway trail project was received from the Virginia Department of Transportation;
whereupon, the Assistant City Manager for Community Development responded in the
affirmative. adding that the funds were an enhancement grant from the State that had
been accumulated over two - three year period that could now be used for the project.
Following additional comments by the Assistant City Manager for Community
Development, Mayor Bowers requested that detailed information be provided in the
Council Update.
Council Member Trinkle explained that the current piece of the project was aimed
at the bridge and asked if funds were accumulated for the entire project; whereupon, the
Assistant City Manager for Community Development replied in the affirmative.
There being no additional questions and lor comments by the Council Members,
Ordinance No. 38725-021610 was adopted by the following vote:
AYES: Council Members Rosen, Trinkle, Cutler, Lea, Mason, and
Mayor Bowers-6.
NAYS: None-O.
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(Council Member Price was not present when the vote was recorded.)
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181
INDUSTRIES: The City Manager submitted a written communication
recommending authorization to execute an amendment to the Deed of Restriction to
allow for an increase in lot coverage ratio in the Roanoke Centre for Industry and
Technology.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Cutler offered the following ordinance:
(#38726-021610) AN ORDINANCE authorizing the City Manager and City Clerk
to execute and attest, respectively, Amendment No. One to the Deeds of Restriction for
the property within the Roanoke Centre for Industry and Technqlogy, upon certain terms
and conditions; and dispensing with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 74, page 56.)
Council Member Cutler moved the adoption of Ordinance No. 38726-021610.
The motion was seconded by Council Member Trinkle.
Council Member Cutler asked for clarify on the identify of the Roanoke Centre for
Industry and Technology (RCIT); whereupon, the Assistant City Manager for
Community Development explained that the RCIT is the Roanoke Center for Industry
and Technology located off Route 460 East, adding that there is also a Roanoke
Industrial Center located on 9th Street, S. E., formerly the Nabisco property, and is not
part of the City's operations. The Assistant City Manager for Community Development
added that the item referring to the Roanoke Centre for Industry and Technology is the
City-sponsored development on Blue Hills Drive, N. E.
Council Member Cutler asked for further clarification regarding the Industrial
Center; whereupon, Mr. Townsend explained that the organization was associated with
the Roanoke Regional Chamber of Commerce and was formed to promote small
business development for the property. Council Member Cutler remarked that the area
was prone to flooding and should be used for soccer fields.
Mayor Bowers suggested that background information on the Centre for Industry
and Technology be shared with the current Council as the City's economic development
efforts are revamped.
182
There being no additional questions and lor comments by the Council, Ordinance
No. 38726-021610 was adopted by the following vote:
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AYES: Council Members Rosen, Trinkle, Cutler, Lea, Mason, and
Mayor Bowers-6.
NAYS: None-O.
(Council Member Price was not present when the vote was recorded.)
At this point, Council Member Price entered the meeting (2:47 p.m.).
COMMENTS BY CITY MANAGER: NONE.
DIRECTOR OF FINANCE:
r
FINANCIAL REPORTS: The Director of Finance submitted the Comprehensive
Annual Financial Report for Fiscal Year 2009.
(For full text, see Financial Report on file in the City Clerk's Office.)
Ms. Shawver gave an overview of the Comprehensive Annual Financial Report I
and responded to questions from the Council.
City of Roanoke
Comprehensive Annual Financial Report
-.,
"",Pt'esentation ,to"City,Counc l'N'..'.
Februai-y16, 2010
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CAFR Contents
G Financial statements
G Footnotes
G MD&A (Management's Discussion & Analysis)
G Letter of Transmittal
G Statistical tables
G Auditors' opinions
Most Important Financial Statements
I
G Governmental Funds (General, Debt, Grant,
Capital)
. Modified accrual accounting, focus on liquidity
. Most similar to method used for budgeting
. Balance Sheet - Exhibit C, P 50
. Stmt of Revenues, Expenditures.. ("Income Statement")
~ Exhibit E, P 52
G Proprietary Funds (Enterprise & Internal Service)
. Accrual accounting as in private sector
. Statement of Net Assets ("Balance Sheet") ~ Exhibit G,
pp 54-55
Stmt of Revenues, Expenses..("Income Statement")--
Exhibit H, pp 56-57
. Statement of Cash Flows ~ Exhibit I, pp 58-59
.=-
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183
184
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Enterprise Funds
(CAFR Stmts pp 54-59)
G The funds:
· GRTC ("Valley Metro") - blended component
unit - accounting records not kept by the City
but included in our fund statements upon
completion of GRTC audit - owned by City,
Council serves as Board of Directors
· Civic Facilities Fund
· Parking Fund
· Market Building Fund
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Government-Wide Financial
Statements
G Statements that present the City as a whole, inclusive of
School Board Component Unit
G Full accrual accounting
G Includes capital assets and debt not shown in fund
financials
G Statement of Net Assets ("Balance Sheet")
. Exhibit A, page 47
. Exhibit D reconciles Governmental Activities from Exhibit A to
Exhibit C to provide reader an understanding of changes
G Statement of Activities
. Exhibit B, pages 48-49
. Exhibit F reconciles Governmental Activities from Exhibit B to
Exhibit E to provide reader an understanding of changes
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185
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School Board Component Unit
G A discretely presented component unit since
legally separate
G Included in City CAFR because Council appoints
members of School Board and provides significant
fiscal suppOli
G Consistent presentation for all School Boards in
Virginia
G Results reflected only on the two govemment-
wide financials (Ex. A & B)
G Celiain footnote disclosure included
Ir """"'-~~~Wtt'w'g>fNmii'lr;=_t'
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Footnotes
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G Significant component of the CAFR
G Pages 63 - 110
G Summary of Significant Accounting Policies
G Deposits and Investments
G Receivables
G Capital Assets
G Long Term Debt, Leases
G Pensions and Other Post Retirement Benefits
G Joint Ventures, Jointly Governed Organizations,
Related Organizations
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186
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Other CAFR Elements
Narrative Components
fW MD&A -Management's Discussion and
Analysis - pp 33-46
· Unaudited
· Detailed discussion of trends and variances
G Letter of Transmittal - pp 7-24
· Non financial
· RepOli of significant accomplishments
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Audit Results - Fund Balances
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2009 Unaudited
2009 Audited
(9/8109)
Budget Stahilization SI9,155,608 SI9,155,608
Rt'serve
Economic & Community 3,959,606 3.959,606
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Self-Insul'ance Resel'vc (390,248) 335,306
G(~nt.'ral Fund L!ndt.~signated 2,043.245 1.657,703
School Fund l)ndt'sigmlh.'d NA 2.106.167
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I
Questions and Discussion
Discussion:
Vice-Mayor inquired about the total amount of funds in the budget stabilization
reserve; whereupon, Ms. Shawver replied that the total was $19,155,608 and pointed
out that the reserve earns a small interest, adding that the reserve represents I
approximately 7.5 percent of the General Fund budget and the goal is to grow the
reserve as a percent of the budget.
Council Member Cutler commented that the population of the City of Roanoke
had increased to 93,304.
Council Member Rosen asked for clarification with regard to the total ending fund
balance; whereupon, Ms. Shawver clarified that the total of the governmental funds was
approximately $72 million including cash amounts. He also inquired if there were any
undesignated funds that could be added to the budget stabilization reserve; whereupon,
Ms. Shawver advised that there were a few potential items that could be added in the
future, but it was important to keep actual emergency funds for floods, etc.
Council Member Rosen further inquired if it was wise to depend on the real
estate tax for revenue since the housing market is flat; whereupon, Ms. Shawver
advised that the City of Roanoke does have more taxes that it depends on, but the real
estate tax has been stable, adding that the City is only expecting two percent growth on
that tax mainly due to new construction in the area.
Council Member Rosen asked if there was opportunity to refinance School Fund
bonds issued in the late 1990's with higher interest rates; whereupon, Ms. Shawver
advised that the bonds under the Virginia Public School Authority are managed by the I
Schools and it would be their discretion to refinance the bonds.
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Without objection by the Council, Mayor Bowers advised that the Comprehensive
Annual Financial Report would be received and filed.
REPORTS OF COMMITTEES:
SCHOOLS-BUDGET: The Roanoke City School Board submitted a written
report recommending appropriation of funds for capital projects; and the Director of
Finance submitted a written report recommending that Council concur in the request.
(For full text, see reports on file in the City Clerk's Office.)
Council Member Mason offered the following budget ordinance:
(#38727-021610) AN ORDINANCE to transfer funding from the Roanoke
Academy I mprovements project to the Patrick Henry High School project, amending and
reordaining certain sections of the 2009-2010 School Capital Projects Fund
Appropriations and dispensing with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 74, page 57.)
Council Member Mason moved t.he adoption of Budget Ordinance No. 38727-
021610. The motion was seconded by Council Member Trinkle and adopted by the
following vote:
AYES: Council Members Rosen, Trinkle, Cutler, Lea, Mason, Price and
Mayor Bowers-7.
NAYS: None-O.
SCHOOLS-BUDGET: The Roanoke City School Board submitted a written report
recommending appropriation of funds for various educational programs; and the
Director of Finance submitted a written report recommending that Council concur in the
request.
(For full text, see reports on file in the City Clerk's Office.)
Council Member Mason offered the following budget ordinance:
(#38728-021610) AN ORDINANCE to appropriate funding from the Federal and
Commonwealth governments, local grants, local match, and fees for various
educational programs, amending and reordaining certain sections of the 2009-2010
School Fund Appropriations, and dispensing with the second reading by title of this
ordinance.
(
(For full text of ordinance, see Ordinance Book No. 74, page 58.)
190
Council Member Mason moved the adoption of Budget Ordinance No. 38728-
021610. The motion was seconded by Council Member Rosen and adopted by the
following vote:
I
AYES: Council Members Rosen, Trinkle, Cutler, Lea, Mason, Price and
Mayor Bowers-7.
NAYS: None-O.
UNFINISHED BUSINESS: NONE.
INTRODUCTION AND CONSIDERATION OR ORDINANCES AND
RESOLUTIONS: NONE.
MOTIONS AND MISCELLANEOUS BUSINESS: NONE.
INQUIRES AND/OR COMMENTS BY THE MAYOR AND MEMBERS OF
COUNCIL:
COUNCIL-CITY MANAGER-CLEAN VALLEY COUNCIL-LEGISLATION-
SCHOOLS: Mayor Bowers congratulated Council Member Mason on being named
Executive Director for the Clean Valley Council, and announced that Council Member I
Price would be recognized at the MLK Awards ceremony at High Street Baptist Church
on Wednesday, February 17, 2010.
As Chair of the Legislative Committee, Council Member Trinkle reported on the
Annual VMLN ACo Legislative Day in Richmond on Thursday, February 11, 2010. He
stated that he, along with Vice-Mayor, Council Member Rosen, the City Manager,
Director of Finance, City Attorney and City Clerk attended the meeting, and had a lot of
face-to-face time with legislators. He added that the financial outlook for the State is a
deficit of over a billion dollars; and suggested that the City and Roanoke City Public
Schools hold joint public hearings to discuss shortfalls in the State budget. Mayor
Bowers inquired as to whether or not there would be a change in the formula for funding
City schools; whereupon, Council Member Trinkle responded no change was foreseen.
In addition, he remarked that bills were in progress in the General Asembly that would
hurt Roanoke's ability to raise revenue. Furthermore, he promised to work with the
Joint Services Task Force to help City schools, but maintained pressure must be put on
Richmond to provide funding.
Vice-Mayor Lea expressed concern regarding the attitude of the area State
legislators who represent Roanoke; that the Council needs to communicate their
concerns about the budget. He also shared that some localities were considering legal
action against the State because the localities would be hurt by reductions in funds I
received, adding that the City must hold the legislators accountable; and the City must
educate the public abo~t the situation.
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191
Council Member Trinkle commented that the concept of enabling statement was
prevalent at the meeting and as many has half the administration in schools and local
government may lose their jobs.
Council Member Rosen indicated that the City must watch its delegates as they
vote on bills that take money from Southwest Virginia and give it to Northern Virginia.
The City Attorney gave an update on the bills in the General Assembly, advising
that three bills requested by the City had been passed by the House; a change in State
law to permit DMV registration stops on non-residents who have unpaid parking tickets;
a change in State law regarding Virginia's First Regional Industrial Authority to permit
localities to withdraw with the approval of a majority of all the other members of the
authority; and a change in State law to authorize localities to charge up to a $35.00
"stop check fee" to citizens who write checks to the localities, then stop payment on
them. He also mentioned there were bills under consideration that would harm
localities, including a bill that changes ttle burden of proof in real estate assessment
cases, which may encourage more appeals; and an eminent domain bill that would
encourage anyone whose access to their property had been affected in any way to file
"inverse condemnation" claims.
(See copy of email on file in the City Clerk's Office.)
Council Member Mason alluded that she sent a memorandum to her colleagues
on Council regarding reductions to consider for the FY2011 budget, and suggested
regionalizing two functions of local government: waste management and libraries;
reducing the size of the City administration; and reducing benefit expenses as a way to
reduce costs, as well as reducing City staff, adding that the City needed to shine the
spotlight on Richmond and demand that they do the right thing by helping localities.
(See copy of communication on file in the City Clerk's Office.)
At 3:55 p.m., the Mayor declared the Council meeting in recess for a Closed
Meeting in the Council's Conference Room, Room 451.
At 4:57 p.m., the Council meeting was reconvened in the Council Chamber, with
Mayor Bowers presiding and all Members of the Council in attendance.
192
COUNCIL: With respect to the Closed Meeting just concluded, Council Member
Mason moved that each member of City Council certify to the best of his or her
knowledge that (1) only public business matters lawfully exempted from open meeting
requirements under the Virginia Freedom of Information Act; and (2) only such public
business matters were identified in any motion by which any Closed meeting was
convened were heard discussed or considered by City Council. The motion was
seconded by Council Memb,er Cutler and adopted by the following vote:
AYES: Council Members Rosen, Trinkle, Cutler, Lea, Mason, Price and
Mayor Bowers-7.
. NAYS: None-O.
At 4:58 p.m., the Council meeting was declared in recess until 7:00 p.m., in the
Council Chamber, Room 450, fourth floor, Noel C. Taylor Municipal Building.
At 7:00 p.m., the Council meeting reconvened in the Council Chamber, Room
450, Noel C. Taylor Municipal Building, with Mayor David A. Bowers presiding.
PRESENT: Council Members Court G. Rosen, David B. Trinkle, M. Rupert
Cutler, Sherman P. Lea, Gwendolyn W. Mason, Anita J. Price and Mayor David A.
Bowers - 7.
ABSENT: None-O.
The Mayor declared the existence of a quorum.
OFFICERS PRESENT: R. Brian Townsend, Assistant City Manager for
Community Development, William M. Hackworth, City Attorney; Ann H. Shawver,
Director of Finance; and Stephanie M. Moon, City Clerk.
OTHERS PRESENT: Jonathan E. Craft, Deputy City Clerk.
The Invocation was delivered by Mayor David A. Bowers.
The Pledge of Allegiance to the Flag of the United States of America was led by
Boy Scout Troop No.1 0 of South Roanoke United Methodist Church.
PUBLIC HEARINGS:
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193
CITY PROPERTY-SCHOOLS: Pursuant to instructions by the Council, the City
Clerk having advertised a public hearing for Tuesday, February 16, 2010, at 7:00 p.m.,
or as soon thereafter as the matter may be heard, on the request of the City of Roanoke
School Board to repeal Ordin~nce No. 37303-020606 adopted on February 6, 2006,
and Ordinance No. 37696-022007, adopted on February 20, 2007, to the extent that
they placed certain conditions on property being Patrick Henry High $chool, located at
2102 Grandin Road, S. W., Official Tax No. 1460101, and replace them with the
following proffers: (1) The property will be developed in substantial conformity with the
Site Plan prepared by Rife + Wood Architects dated December 5, 2005, and the Utility
Plan prepared by Rife + Wood Architects dated December 5, 2005; (2) The school
sports stadium facility will be developed in substantial conformity with the Stadium Plan,
prepared by Rife + Wood Architects dated January 18, 2007, and the Stadium Sections,
dated December 2, 2006; (3) That the usage of the school sports stadium facility will be
limited to high school athletics, band practice for the Patrick Henry High School
marching band, graduation ceremonies, middle school athletics, and athletic events
sponsored through the Parks & Recreation Department of the City of Roanoke; (4) That
all sound amplification systems will be used only for high school varsity football games,
varsity soccer games, varsity lacrosse games, graduation assemblies and the annual
championship games for Roanoke City Parks and Recreation youth football; (5) That
manual traffic control, to include security personnel, will be provided before and after all
varsity football games and graduation ceremonies at the intersections of Brandon
Avenue and Grandin Road, Grandin Road and Laburnum Avenue, Grandin Road and
Avenel Avenue, and Guilford Avenue and Lofton Road in coordination with the City of
Roanoke Police Department; (6) That manual traffic control, to include security
personnel, will be provided at the intersection of Lofton Road and Guilford Avenue
before, during, and after every varsity football game to prevent vehicular traffic,
excluding emergency vehicles, from entering and exiting the Patrick Henry High School
campus from Lofton Road; (7) That manual traffic control, to include security personnel,
will be provided at the service entrance to Patrick Henry High School from Blenheim
Road before every varsity football game to prevent pedestrian and vehicular traffic,
excluding emergency vehicles and team buses, from utilizing the service entrance to
Patrick Henry High School from Blenheim Road; and (8) The City of Roanoke School
Board will conduct an engineering study of its sound amplification system, within six
months of approval of these proffers, to evaluate the best method and means of limiting
the audio trespass of the sound amplification system and will file the results of such
study with the City's Planning Office, the matter was b~fore the body.
Legal advertisement of the public hearing was published in The Roanoke Times
on Friday, January 29,2010, and Friday, February 5,2010.
(See publisher's affidavit on file in the City Clerk's Office.)
194
The Planning Commission submitted a written report recommending approval of
Amended Application No.1, with the exception that City Council not accept the
proposed amendment of existing Proffer No.9, finding the application to amend the
proffered conditions regarding the Patrick Henry High School sports stadium facility to
be consistent with Vision 2001-2020, the Grandin Court Neighborhood Plan, and th~
Greater Raleigh Court Neighborhood Plan, and providing quality athletic facilities for the
community as a high priority of all plans.
(For full text, see report on file in the City Clerk's Office.)
Council Member Mason offered the following ordinance:
(#38729-021610) AN ORDINANCE to amend 936.2-100, Code of the City of
Roanoke (1979), as amended, and the Official Zoning Map, City of Roanoke, Virginia,
dated December 5, 2005, as amended, by repealing Ordinance No. 37303-020606,
adopted February 6, 2006, and Ordinance No. 37696-022007, adopted February 20,
2007, to the extent that they placed certain conditions on property being Patrick Henry
High School, located at 2102 Grandin Road, S. W., bearing Official Tax No. 1460101,
and placing new proffers on the subject property; and dispensing with the second
reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 74, page 60.)
Council Member Mason moved the adoption of Ordinance No. 38729-021610.
The motion was seconded by Council Member Trinkle.
School Board Chairman David Carson gave an overview of the stadium's history
and the proposed changes to the proffers. He advised that some sports had
inadvertently been omitted from the proffers for use of the PA system and lights for
practices at the Patrick Henry stadium; and the School Board was seeking three basic
changes to the proffers in order to allow additional uses of the stadium by the marching
band for practicing purposes, expanded use of the stadium lights to include practices up
to 10:00 p.m., and the addition of the varsity Lacrosse Team and the annual Youth
Football Championship Game to the list of events at which the PA system may be used.
He further advised that the Planning Commission approved the request regarding
the usage of the lights and stadium, and withheld approval of the request to use the PA
system pending another sound study, which was completed and filed for reviewing.
Mayor Bowers inquired if the School Board had requested manual traffic controls
instead of locking or blocking controls as well as no vehicular/pedestrians traffic up the
service road; whereupon, Tim Spencer, Legal Counsel to the School Board, advised
that the request was made in order to comply with the Fire Code.
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195
The Mayor inquired if there were persons present who wished to speak in
connection with the matter.
Chris Craft appeared before the Council in support of the new proffers.
Patrice Freeland appeared before the Council in support of the new proffers.
Clairborne Lucas appeared before the Council in support of the new proffers.
Alan Thornhill appeared before the Council in support of the new proffers.
Connie Ratcliffe appeared before the Council in support of the new proffers.
John Thisdell appeared before the Council in support of the new proffers.
Jimmy Whitney appeared before the Council in support of the new proffers.
Stewart Barnes appeared before the Council in support of the new proffers.
Patty Sheedy appeared before the Council in support of the new proffers.
There being no further speakers, the Mayor declared the public hearing closed.
Mayor Bowers mentioned concerns expressed about the Victory Stadium issue,
stating that the Patrick Henry stadium sh'ould be maintained as neighborhood stadium;,
and suggested that the proffers regarding the lights and PA system be referred back to
the Planning Commission for further study. He added that there was no objection for
inclusion of the other team sports; however, it appeared that the issue had been rushed
through, and had not been checked with fire/traffic. He remarked that a pledge was
made to the neighborhood that no changes were going to be made and questioned if
additional requests to amend the proffers would be made next year, and again
suggested that the matter be referred back to the City Planning Commission for further
study to put forth changes so noted.
Council Member Price commented that the oversights were lessons learned as
the William Fleming High School stadium is under construction; and it was wonderful
that the children were enjoying themselves in a positive manner.
Council Member Mason noted that the stadium is a community asset and urged
the Council to vote in the affirmative.
196
There being no further questions and/or comments by the Council Members,
Ordinance No. 38729-021610 was adopted by the following vote:
AYES: Council Members Rosen, Trinkle, Cutler, Lea, Mason, and Price-6.
NAYS: Mayor Bowers-1.
ZONING-CHURCHES: Pursuant to Resolution No. 25523 adopted by the
Council on Monday April 6, 1981, the City Clerk having advertised a public hearing for
Tuesday, February 16, 2010, at 7:00 p.m., or as soon .thereafter as the matter may be
heard, on the request of Central Baptist Church to amend the Planned Unit
Development Plan on a parcel zoned INPUD and bearing Official Tax No. 6391313 on
Hershberger Road, N. W., and to rezone a parcel bearing Official Tax No. 6391308 from
R-7, Residential Single Family District, to INPUD, Institutional Planned Unit
Development District, in order to provide for better access for the development and
allow for better' placement of the storm water management pond, as provided in a
development plan dated 11/16/09, the matter was before the body.
Legal advertisement of the public hearing was published in The Roanoke Times
on Friday, January 29, and Friday, February 5, 2010.
(See publisher's affidavit on file in the City Clerk's Office.)
The Planning Commission submitted a written report recommending approval of
the request, finding the proposed rezoning to be consistent with the Zoning Ordinance,
Peters Creek North Neighborhood Plan, and Vision 2001-2020. The proposed
amendments are an improvement to the currently approved plan in regards to
stormwater management, access, and services available to the neighborhood.
(For full text, see report on file in the City Clerk's Office.)
Council Member Rosen offered the following ordinance:
(#38730-021610) AN ORDINANCE to amend 936.2-100, Code of the City of
Roanoke (1979), as amended, and the Official Zoning Map, City of Roanoke, Virginia,
dated December 5, 2005, as amended, to amend the Planned Unit Development Plan
on a parcel zoned INPUD, located on Hershberger Road, N. W., bearing Official Tax
No. 6391313; and to rezone a parcel bearing Official Tax No. 6391308, in order to
provide for better access for the development and allow for better placement of the
storm water management pond, as provided in a development plan dated 11/16/09; and
dispensing with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 74, page 62.)
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197
Council Member Rosen moved the adoption of Ordinance No. 38730-021610.
The motion was seconded by Council Member Trinkle.
Maryellen Goodlatte, Attorney, appeared before the Council in support of the
petitioner.
The Mayor inquired if there were persons present who wished to speak in
connection with the matter. There being none, he declared the public hearing closed.
There being questions and/or comments by the Council Members, Ordinance No.
38730-021610 was adopted by the following vote:
AYES: Council Members Rosen, Trinkle, Cutler, Lea, Mason, Price, and Mayor
Bowers-7.
NAYS: None-O.
The City Manager submitted a written communication recommending
modification of conditions associated with Ordinance No. 38550-072009 vacating,
discontinuing and closing a portion of Barrington Drive, N. W.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Rosen offered the following ordinance:
(#38731-021610) AN ORDINANCE amending and reordaining Ordinance No.
38550-072009, closing a portion of Barrington Drive, N. W., subject to certain
conditions; and dispensing with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 74, page 63.)
Council Member Rosen moved the adoption of Ordinance No. 38731-021610.
The motion was seconded by Council Member Trinkle and adopted by the following
vote:
AYES: Council Members Rosen, Trinkle, Cutler Lea, Mason, Price, and Mayor
Bowers-7.
NAYS: None-O.
198
CITY PROPERTY-HABITAT FOR HUMANITY: Pursuant to Resolution No.
25523 adopted by the Council on Monday April 6, 1981, the City Clerk having
advertised a public hearing from Tuesday, February 16, 2010, at 7:00 p.m., or as soon
thereafter as the matter may be heard, on a proposal of the City of Roanoke to convey a
parcel of City owned property on 14th Street, S.W. to Habitat for Humanity in the
Roanoke Valley, designated as Tax Map No. 1211105, in order for Habitat for Humanity
in the Roanoke Valley to develop the area for single-family housing for homeownership
as part of the present Hurt Park revitalization, the matter was before the body.
I
Legal advertisement of the public hearing was published in The Roanoke Times
on Friday, February 5, 2010.
(See publisher's affidavit on file in the City Clerk's Office.)
The City Manager submitted a written communication recommending the
conveyance of City-owned property for Hurt Park revitalization purposes, in accordance
with the terms of the deed and subject to approval as to form by the City Attorney.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Cutler offered the following ordinance:
(#38732-021610) AN ORDINANCE authorizing the City Manager to execute the I
necessary documents providing for the conveyance of a parcel of City-owned property,
being a parcel on 14th Street, S W., Roanoke, Virginia, bearing Official Tax No.
1211105, to Habitat for Humanity in the Roanoke Valley, Inc., upon certain terms and
conditions; and dispensing with the second reading of this ordinance.
(For full text of ordinance, see Ordinance Book No. 74, page 66.)
Council Member Cutler moved the adoption of Ordinance No. 38732-021610.
The motion was seconded by Council Member Trinkle.
The Mayor inquired if there were persons present who wished to speak in
connection with the matter. There being none, he declared the public hearing closed.
There being no questions and/or comments by the Council Members, Ordinance
No. 38732-021610 was adopted by the following vote:
AYES: Council Members Rosen, Trinkle, Cutler, Lea, Mason, Price, and Mayor
Bowers-7.
NAYS: None-O.
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199
CITY PROPERTY-NUTS & SWEET THINGS-CITY MARKET: Pursuant to
instructions by the Council, the City Clerk having advertised a public hearing for
Tuesday, February 16, 2010, at 7:00 p.m., or as soon thereafter as the matter may be
heard, on a proposal of the City of Roanoke to leases approximately 290 square feet of
City-owned property located in the Roanoke City Market Building at 32 Market Square,
Roanoke, Virginia 24011, to Georgia R. Crump, d/b/a Nuts & Sweet Things, to be used
as a restaurant establishment, on a month to month basis beginning March 1, 2010,
such terms not to exceed one year, the matter was before the body.
Legal advertisement of the public hearing was published in The Roanoke Times
on Friday, February 5,2010.
(See publisher's affidavit on file in the City Clerk's Office.)
The City Manager submitted a written communication recommending execution
of a lease agreement, subject to approval as to form by the City Attorney.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Mason offered the following ordinance:
(#38733-021610) AN ORDINANCE authorizing the City Manager to execute a
lease agreement with Georgia R. Crump, d/b/a Nuts & Sweet Things, for approximately
290 square feet of space in the City Market Building for a month-to-month term,
effective March 1, 2010, not to exceed twelve (12) months; and dispensing with the
second reading of this ordinance by title.
(For full text of ordinance, see Ordinance Book No. 74, page 67.)
Council Member Mason moved the adoption of Ordinance No. 38733-021610.
The motion was seconded by Vice-Mayor Lea.
The Mayor inquired if there were persons present who wished to speak in
connection with the matter. There being none, he declared the public hearing closed.
There being no questions and/or comments by the Council Members, Ordinance
No. 38733-021610 was adopted by the following vote:
AYES: Council Members Rosen, Trinkle, Cutler, Lea, Mason, Price, and Mayor
Bowers-7.
NAYS: None-O.
200
CITY PROPERTY-CITY MARKET-ZORBA'S: Pursuant to instructions by the
Council, the City Clerk having advertised a public hearing for Tuesday, February 16,
2010, at 7:00 p.m., or as soon thereafter as the matter may be heard, on a proposal of
the City of Roanoke to lease approximately 210 square feet of City-owned property
located in the Roanoke City Market Building at 32 Market Square, Roanoke, Virginia
24011, to Adel Eltawansy, d/b/a Zorba's, to be used as a restaurant establishment, on a
month to month basis beginning March 1,2010, such terms not to exceed one year, the
matter was before the body.
I
Legal advertisement of the public hearing was published in The Roanoke Times
on Friday, February 5, 2010.
(See publisher's affidavit on file in the City Clerk's Office.)
The City Manager submitted a written communication recommending execution
of a lease agreement, subject to approval as to form by the City Attorney.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Mason offered the following ordinance:
(#38734-021610) AN ORDINANCE authorizing Jhe City Manager to execute a I
lease agreement with Adel Eltawansy, d/b/a Zorba's, for approximately 210 square feet
of space in the City Market Building for a month-to-month term, effective March 1,
2010, not to exceed twelve (12) months; and dispensing with the second reading of this
ordinance by title.
(For full text of ordinance, see Ordinance Book No. 74, page 68.)
Council Member Mason moved the adoption of Ordinance No. 38734-021610.
The motion was seconded by Council Member Trinkle.
The Mayor inquired if there were persons present who wished to speak in
connection with the matter. There being none, he declared the public hearing closed.
There being no questions and/or comments by the Council Members, Ordinance
No. 38734-021610 was adopted by the following vote:
AYES: Council Members Rosen, Trinkle, Cutler, Lea, Mason, Price, and Mayor
Bowers-7.
NAYS: None-O.
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201
CITY PROPERTY-CITY MARKET- BURGER IN THE SQUARE: Pursuant to
instructions by the Council, the City Clerk having advertised a public hearing for
Tuesday, February 16, 2010, at 7:00 p.m., or as soon thereafter as the matter may be
heard, on a proposal of the City of Roanoke to lease approximately 462 square feet of
City-owned property located in the Roanoke City Market Building at 32 Market Square,
Roanoke, Virginia, 24011 to BIS, Inc., a/k/a Burger in the Square, to be used as a
restaurant establishment, on a month to month basis beginning March 1, 2010, such
terms not to exceed one year, the matter was before the body.
Legal advertisement of the public hearing was published in The Roanoke Times
on Friday, February 5, 2010.
(See publisher's affidavit on file in the City Clerk's Office.)
The City Manager submitted a written communication recommending execution
of a lease agreement, subject to approval as to form by the City Attorney.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Mason offered the following ordinance:
(#38735-021610) AN ORDINANCE authorizing the City Manager to execute a
lease agreement with BIS, Inc., a/k/a Burger in the Square, for approximately 462
square feet of space in the City Market Building for a month-to-month term, effective
March 1, 2010, not to exceed twelve (12) months; and dispensing with the second
reading of this ordinance by title.
(For full text of ordinance, see Ordinance Book No: 74, page 69.)
Council Member Mason moved the adoption of Ordinance No. 38735-021610.
The motion was seconded by Council Member Trinkle.
The Mayor inquired if there were persons present who wished to speak in
connection with the matter. There being none, he declared the public hearing closed.
There being no questions and/or comments by the Council Members, Ordinance
No. 38735-021610 was adopted by the following vote:
AYES: Council Members Rosen, Trinkle, Cutler, Lea, Mason, Price, and Mayor
Bowers-7.
NAYS: None-O.
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CITY PROPERTY-CITY MARKET-PARADISO CUBAN RESTAURANT:
Pursuant to instructions by the Council, the City Clerk having advertised a public
hearing for Tuesday, February 16, 2010, at 7:00 p.m., or as soon thereafter as the
matter may be heard, on a proposal of the City of Roanoke to lease approximately 190
square feet of City-owned property located in the Roanoke City Market Building at 32
Market Square, Roanoke, Virginia 24011, to Juan E. Garcia, d/b/a Paradiso Cuban
Restaurant, to be used as a restaurant establishment, on a month to month basis
beginning March 1, 2010, such terms not to exceed one year, the matter was before the
body.
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Legal advertisement of the public hearing was published in The Roanoke Times
on Friday, February 5,2010.
(See publisher's affidavit on file in the City Clerk's Office.)
The City Manager submitted a written communication recommending execution
of a lease agreement, subject to approval as to form by the City Attorney.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Trinkle offered the following ordinance:
(#38736-021610) AN ORDINANCE authorizing the City Manager to' execute a I
lease agreement with Juan E. Garcia d/b/a Paradiso Cuban Restaurant, for
approximately 190 square feet of space in the City Market Building for a month-to-
month term, effective March 1,2010, not to exceed twelve (12) months; and dispensing
with the second reading of this ordinance by title.
(For full text of ordinance, see Ordinance Book No. 74, page 70.)
Council Member Trinkle moved the adoption of Ordinance No. 38736-021610.
The motion was seconded by Council Member Mason.
,
The Mayor inquired if there were persons present who wished to speak in
connection with the matter. There being none, he declared the public hearing closed.,
There being no questions and/or comments by the Council Members, Ordinance
No. 38736-021610 was adopted by the following vote:
AYES: Council Members Rosen, Trinkle, Cutler, Lea, Mason, Price, and Mayor
Bowers-7.
NAYS: None-O.
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1
HEARING OF CITIZENS UPON PUBLIC MATTERS: The Mayor advised that
Council sets this time as a priority for citizens to be heard. Matters requiring referral to
the City Manager will be referred immediately for response, recommendation or report
to Council.
TAXES-SCHOOLS: Chris Craft appeared before Council and spoke in support
of an increase in the meals tax for funds to be provided to the Roanoke City Public
Schools.
At 8:07 p.m., the Council Meeting was declared in recess until Friday,
February 19, 2010, at 8:30 a.m., in the EOC Conference Room, Room 159, Noel C.
Taylor Municipal Building for a Financial Planning Work Session.
Monday, February 16, 2010 meeting of the Roanoke City Council reconvened on
Friday, February 19, 2010, at 8:30 a.m., in Room 159, Noel C. Taylor Municipal
Building, 215 Church Avenue, S. W., City of Roanoke, Virginia, for the Council's Annual
Financial Planning Session, with Mayor David A. Bowers presiding.
PRESENT: Court G. Rosen, David B. Trinkle, M. Rupert Cutler (arrived late),
Sherman P. Lea (arrived late), Gwendolyn W. Mason, Anita J. Price (arrived late) and
Mayor David A. Bowers 7.
ABSENT: None-O.
OFFICERS/CITY STAFF PRESENT: Darlene L. Burcham, City Manager;
William M. Hackworth, City Attorney; Ann H. Shawver, Director of Finance;
Stephanie M. Moon, City Clerk; and Sherman M. Stovall, Director, Office of
Management and Budget.
OTHERS PRESENT: David Carson, Chairman, Roanoke City School Board; Dr.
Rita Bishop, Superintendent, Roanoke City Public Schools; and Curt Baker, Deputy
Superintendent, Roanoke City Public Schools.
Opening comments were given by members of Council, the City Manager and
the Director of Finance.
At this point, Council Member Price entered the meeting at (8:37 a.m.)
At this point, Council Member Cutler entered the meeting at (8:38 p.m.)
At this point, Vice-Mayor Lea entered the meeting at (8:41 a.m.)
The Director of Management and Budget and the Director of Finance highlighted
the following information regarding the FY 2010 Budget Development:
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FY2010 Budoet Development:
. General Fund Revenues Fiscal Year 2009 (Actual)
. Revenue Budget by Major Category Fiscal Year 2010 Adopted
o Real Estate Tax - $78.6 million
o Intergovernmental - $69.3 million
o Sales - $21.4 million
o Personal Property - $17.2 million
o Business License - $12.1 million
o Prepared Food - $11.9 million
o Charges for Services - $10.5 million
o Other Local Taxes - $32.3 million
o Other - $3.7 million
Total - $257.0 million
. FY10 General Fund Revenue Estimates
. Changes in FY10 Revenue Estimates (February 1 - 19, 2010)
o Revenue Under Estimate - February 19, 2010 ($9,091,000.00)
. FY 2010 - Additional Expenditure Issues
o Snow Removal- $160,000.00
o Street Lighting - $150,000.00
o Workers' Compensation Medical
. FY2010 - Budget Balancing Status
o Net Available as of February 19 - $89,757.00
. Expenditure Budget by Major Category Fiscal Year 2010
o Schools - $70.9 million
o Public Safety - $60.3 million
o Health and Welfare - $39.7 million
o Public Works - $25.1 million
o Debt Service - $15.1 million
o General Government - $12.5 million
o Parks/Recreation, Libraries, Cultural - $9.9 million
o Judicial Administration - $7.8 million
o Community Development - $6.9 million
o Capital Projects - $1.9 million
o All Other - $6.9 million
Total - $257.0 million
. FY 2010 - Adjustments - Adopted Budget
o Total Reductions - $7,246,702.00
· Contributions and Sponsorships External Agencies - $607,036.00
· Eliminated Arts Festival - $197,866.00
o Fire-EMS - $302,500.00
Elimination of six positions assigned to Roanoke County Clearbrook Station,
reduction in operating support for Roanoke Emergency Medical Services
(REMS), elimination of funding for pagers
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o Human Services - $129,971.00
Reduction in funding for General Relief Program and elimination of State and
Local Hospitalization Program
o Libraries - $213,527.00
Suspension of bookmobile operation, closure of library branches one day a
week, restructuring of Virginia Room staffing compliment, and reduction in
Law Library support
o Office of Communications - $56,418.00
Elimination of production of annual report and adjustments in other printed
communications
o Parks and Recreation - $1,147,792.00
Reduction in horticulture and beautification activities, frequency of athletic
field and park mowing, urban forestry, Youth Services, and closing of Norwich
Community Center
o Police - $349,221.00
Suspension of Police Cadet program, suspension of the Mounted Patrol,
reduction of three school resource officer positions
o Transportation - $328,460.00
Elimination of loose leaf collection and reduction in mowing cycle frequency
for medians and right-of-way areas
o City Attorney - $50,000.00
Eliminated contracted services for Legislative Liaison
o Economic Development - $87,765.00
Outsourced statistical compilation
o Civic Center - $450,000.00
Reduction in planned subsidy based on full-year management by Global
Spectrum
o GRTC - $248,404.00
Adjusted peak-time service for two selected routes
SmartWay fare increase
o Technology - $117,360.00
Outsourced computer operations
o Employee Programs - $1,146,105.00
Suspension of ICMA Saving Plan Match and tuition reimbursement
o Position Reductions - $1,112,113.00
General position reductions - 24
Position reductions associated with program adjustments - 44
Unfunded two additional positions
o Other Reductions - $701,664.00
Administrative Overhead - $501,664.00
Motor Fuels - $200,000.00
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. FY 2010 - Adjustments -In Year
o Total Adjustments - $9,383,937.00
General Reductions/Savings - $6,699,781.00
Administrative Overhead - $1,413,849.00
Program Reductions - $1,270,307.00
FY11 Budoet Development:
. General Fund Total Revenues
. Changes in FY11 Revenue Estimates Preliminary (12.09) to Revised (2.10)
o Revenue Decline Adopted FY10 to Revised FY11 ($9,691,000.00)
. Projected Revenue Changes - FY2011 Revenue Estimates (Comparisons
Against Adopted FY11 Budget)
o Revised (February) (3.8%)
. Estimating the City's Local Taxes
o Approximately two-thirds of General Fund revenues
o Shared with Roanoke City Public Schools at 36.42% of adjusted local taxes
o Key local taxes billed in spring - personal property and business license
o Revenue estimate process begins in November and concludes in April
o Methods and modeling techniques
. Sales Tax
. Unemployment Rate Analysis
. Delinquent Real Estate (Current Annual Levy $76,000,000.00) Collected Based
on Fiscal Year
. Delinquent Personal Property Taxes (Current Annual Assessment
$17,000,000.00) Collected Based on Calendar Year
. Changes in FY11 Intergovernmental Revenue Compared to Adopted FY10
Revenue Estimates
o Total State Revenues ($4,377,000.00)
. Constitutional Officer Budgets
. State Budget Update
o Governor McDonnell announced additional proposed budget adjustments on
Wednesday, February 17,2010
· Restores $950 million for Personal Property Tax Relief Program
· Restores $50 million local flexible spending cuts
· Additional public education reduction of $731 million over the biennium
Reduction, all but $200 million, offset by savings in VRS contributions
K-12 funding at 2006 level
· Restoration of some of the HB 599 reductions?
Additional Health and Human Service reduction of $316 million
· Eliminates proposal for existing state employees to pay one percent of
VRS Contribution Rate in FY2011 and two percent in FY2012
· Supports the overhaul of retirement benefits for new employees
· State employees received a three percent bonus in December 2011
· State employees required to take five days of unpaid leave
. General Assembly Milestone Dates
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o February 21 - Committees responsible for budget bill complete work
o February 25 - Each house completes work on its budget bill
o March 3 - Each house acts on the budget bill of the other house and appoints
conferees
o March 13 - General Assembly Adjourns
o April 21 - Reconvened Session
. Planned Funding of Roanoke City Public Schools
o Total Funding - Sum of funding per formula at 36.42% adjusted local taxes
plus additional funding as listed for each fiscal year
. History of Funding Roanoke City Public Schools
o Target of $1.5 million, subject to funding availability
. FY2011 - Base Budget Adjustments
o Non-Discretionary
· City Retirement Contribution - $115,900.00
Increase in contribution rate 15.42% to 15.78%
· VRS Retirement Contribution - $40,500.00
Increase in contribution rate 16.8% to 17.26%
· Medical Insurance - ($524,000.00)
Decrease in anticipated costs
· Debt Service Funding - $500,000.00
Based on revised planned debt issuance
· Budget Stabilization Reserve - $250,000.00
· Inflationary and Other Costs - $739,000.00
Based on department budget submittals
· Performance Agreement - ($418,300.00)
IMD Performance Agreement
Valley View Performance Agreement
Cambria Suites Performance Agreement
o Other
· Capital Funding - $1,010,202.00
Fleet Replacement, Technology Capital, Building Maintenance, Street
Paving
· Roanoke City Public Schools - $500,000.00
Third installment of commitment of $2.5 million
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. FY11 Budget Balancing Status Compared to FY10 Adopted Amounts
Revenue Decline - $9,691,000.00
o Base Budget Adjustments (Non-Discretionary) - $703,100.00
o Out of Balance - $10,394,100.00
o School Transfer Adjustment (Based on Local Tax Revenue) - $903,814.00
o Adjusted Out of Balance - $9,490,286.00
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Roanoke City Public Schools 2010-11 Budoet - City Council Budoet Briefino
At this point (12:40 p.m.), discussion was held with the Superintendent and
Deputy Superintendent of R?anoke City Public Schools highlighting the following:
. 2009-10 General Fund Revenue Summary
. 2009-10 Fiscal Year State Funding - Summary of Revenue Decline
Budget Versus Forecast
. 2009-10 Fiscal Year Proposed Changes to State Funding Caboose Bill
. 2009-10 General Fund Revenue Summary
. 2009-10 Fiscal Year Sales Tax Disbursements (through February 2010)
. Sales Tax Trend Analysis - Percent Change from Same Month, Prior Year
20-month trend (adjusted)
. Sales Tax Trend Analysis - Percent Change from Same Month, Prior Year
18-month trend (adjusted)
. Sales Tax Trend Analysis - Percent Change from Same Month, Prior Year
12-month trend (adjusted)
. 2009-10 Fiscal Year General Fund Revenue Summary (Sales Tax)
. Developing the 2010-11 Budget City Funding
. 2009-10 Fiscal Year General Fund Revenue Sumr;nary (City)
. Developing the 2010-11 Budget Other Revenue Sources
o Federal Revenue
o Athletics
o Facilities Rental
o Sale of Surplus Items
o Pupil Transportation
o Tuition - Private Sources
o Tuition - Regional Program
o Receipts from other State Agencies
o Other
Total - $2.869 million
. 2009-10 General Fund Revenue Summary (Total vs. Budget)
. 2009-10 Fiscal Year VRS Holiday - Caboose Bill Proposal
o Employer contribution payments by divisions to VRS for VRS retirement and
Group Life will be suspended from April through June 2010
o The applicable employee share for VRS retirement will still be paid by
divisions to VRS for the full fiscal year. The employee share of Group Life will
only be charged to school divisions by VRS from July through March 2009.
o State. SOQ payments for these benefits will be reduced by approximately 50
percent (from January to June 2010) to account for the premium holiday in
the fourth quarter.
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209
Note: The VRS Holiday is still only a proposal that is a part of the Caboose Bill. As
with other financial changes introduced in the Caboose Bill, VDOE has
implemented this change as if the Bill were already enacted into law. VDOE
would have to undo this action if the Bill were to fail or to be amended in some
way.
Also, as presently proposed, the VRS Holiday will only affect the 2009-10 fiscal
year.
. Covering the 2009-10 Shortfall Fund Balance
. Developing the 2010-11 Budget Governor Kaine's Proposed Budget
. Developing the 2010-11 Governor McDonnell's Proposed Budget
Unfreeze the Composite Index for 2010-11
. Developing the 2010-11 Budget State Aid - Composite Index
The composite index is expressed as a ratio, indicating the local percentage
share of the cost of education programs. For example, if a given locality has a
composite index of 0.5000, then it would pay 50% of the costs and the state
would pay 50% of the costs for the applicable program. If a locality's index is
0.3000, then it must pay 30% of the cost of education and the state will pay 70%.
RCPS Composite Index
2009-10: 0.3420
2010-11: 0.3582
This new composite index will remain in effect for the two-year biennium (In other
words, we're stuck with it for two years)
Composite Index is a part of the calculation of state support for:
Basic Aid
Career and Technical Education
English as a Second Language
Gifted Education
Group Life
Prevention, Intervention, and Remediation
Social Security
Textbooks
VRS Retirement
At-Risk
K-3 Primary Class Size Reduction Program
Remedial Summer School
SOL Algebra Readiness
Virginia Preschool Initiative
Additional Support for School Construction and Operating Costs
. Developing the 2010-11 Budget Governor McDonnell's Proposed Budget
Unfreeze the Composite Index for the 2010-11 fiscal year
Fund support costs at the same levels funded in 2009-10
Exclude expenditures for supplemental salaries (e.g., athletic coaches) when
calculating SOQ costs
Eliminate Enrollment Loss, Mentor Teacher, School Breakfast, and "Additional
Support for School Construction and Operating Costs" programs
210
Change calculation methodology for support non-personal costs
Exclude facility related expenditures previously included in calculating the costs
of the SOQ
Exclude travel expenditures included in calculating the costs of the SOQ
Adjust the school bus replacement cycle from 12 years to 15 years
Source funds from Lottery that were previously in General Fund, then eliminate
programs currently paid from Lottery
. Developing the 2010-11 Budget State Funding and SFSF
. Developing the 2010-11 Budget With State Tax Added (Flat Year-over-Year)
. Developing the 2010-11 City Funding .
. Developing the 2010-11 With City Revenues Added
. Developing the 2010-11 With Other Revenues Added
. Developing the 2010-11 Budget Revenue Decline Ranging from $11.6 to $15.8
million
. Developing the 2010-11 Budget Expenditure Reduction
With the exception of the early retirement incentive (which was approved by the
School Board at its February meeting and is now being implemented), no
decisions have been made.
. Developing the 2010-11 Budget Reduce Staffing to SOQ Minimums
. Roanoke City Public Schools Abandon Class Size Reduction Funds
Possible Cost Reduction: $1.4 million
. Roanoke City Public Schools Improved High School Scheduling
Possible Cost Reduction: >$2.0 million
. Roanoke City Public Schools Tighter Position Control
Possible Cost Reduction: >$1.0 million
. Developing the 2010-11 Budget Retirement Incentive
One-time payment equal to 25% of 2009-10 base compensation (Capped at
$20,000.00)
Special Note: Should demand exceed available funds, priority will be given to
those individuals who are eligible for full, un-reduced retirement benefits
(minimum of age 50 with 30 years of VRS service)
Possible Cost Reduction: $0.5 million
. Developing the 2010-11 Budget "Shed SPED"
Use 50% of IDEA-SPED Stimulus Funding in 2010-11 and use remainder in
2011-12
Possible General Fund Cost Reduction: $1.7 million
. Developing the 2010-11 Budget Other Smaller Cuts
o Central Office Cuts - $350,000.00
o Salary Freeze - $0
o Noel C. Taylor (real estate and approach) - $600,000.00
o Athletics consolidation - $300,000.00
o Close CITY school - $150,000.00
o Reduced maintenance spending - $250,000.00
o Eliminate elementary Spanish - $300,000.00
o Reconfigure the Center at Patrick Henry - $100,000.00
o Further diminished summer school - $100,000.00
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o Tighter transportation routing - $100,000.00
o Close one or more schools - >$800,000.00
Possible Cost Reduction: $3.1 million
. Developing the 2010-11 Budget Reducing Salaries is Not Considered Viable
(For full text, see copy of Roanoke City Public Schools 2011-11 City Council Budget
Briefing onofile in the City Clerk's Office)
With regard to the closing of CITY school, Dr. Bishop stated that inasmuch as the
division could no longer afford the program, the seniors would have English and math at
their respective high schools since every single high school teacher must have a 130
student load. Remarks were also made regarding consolidation of athletics, such as
reduction in the number of coaches, elimination of sports, reducing of expenditures on
equipment/materials.
There being no additional questions and/or comments by the Council, the Mayor
expressed appreciation to Chairman Carson, the School Superintendent and Deputy
School Superintendent on their presentation.
Continuation of discussion
Mr. Stovall highlighted the priority areas within the budget, and asked the Council
for direction regarding the prioritization. He continued to brief the Council on the
following:
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. FY2011 Budget Adjustments
General Administrative Overhead
Expenditure and position reductions
Outside Agency Funding - $2,611,000.00
Program support and event sponsorship
Citizen Publications - $14,862.00
Citizen Magazine and Calendar
Circuit Court Law Clerks - $147,724.00
Libraries - $3,534,708.00
Programs
Collection Materials
Branch Operations
Parks and Recreation - $6,069,429.00 l.
Park Maintenance
Urban Forestry
Horticulture and Beautification
Athletics and Athletic Field Maintenance
Programs (Aquatics, Fitness, Wellness, Outdoor, Specialized)
Youth Services
Solid Waste Management - $6,614,784.00
Bulk Collection
Curbside Recycling
Semi-Automated Residential Collection
Transportation - $10,953,332.00
Street Paving and Maintenance
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Minor Bridge Maintenance
Street Lighting
Street Sweeping
Alley Maintenance
Landscape Maintenance (Median and Right-of-Way)
Traffic Signal Maintenance
o Juvenile Justice - $1,430,237.00
Crisis Intervention
Youth Haven
Outreach Detention
Community Services
o Social Service/Human Service
General Relief - $78,900.00
Emergency Relief - $70,000.00
o Middle School Resource Officers - $361,000.00
o Dare Program - $253,000.00
. Revenue Options - Local Tax Revenues Shared 36.42% with Roanoke City
Public Schools
. Prepared Food Tax Revenue
. Prepared Food Tax Rates
. Transient Occupancy Tax Revenue
. Transient Occupancy Tax Rates
. Comparison of Local Tax Rates for Peer Localities - FY2008
. Local Tax Rates of First Cities - FY2008
. Capital Improvement Program
. Revenue Trend Information
. Debt Policy Compliance
(For full text, see copy of presentation on file in the City Clerk's Office.)
Following in-depth dialogue regarding the City and Schools' budget, it was the
consensus of the Council that continued discussion of the FY2011 Budget and capital
projects be held on Monday, March 1, 2010 during the Council's informal work session
at 9:00 a.m., in the Emergency Center Conference Room (EOC Conference Room),
Room 159, first floor, Noel C. Taylor Municipal Building.
There being no further business, the Mayor declared the recessed meeting
adjourned at 2:49 p.m.
APPROVED
ATTEST:
~ In.mb(mJ
Stephanie M. Moon, CM(
City Clerk
David A. Bowers
Mayor
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ROANOKE CITY COUNCIL-REGULAR SESSION
March 1, 2010
9:00 a.m.
The Council of the City of Roanoke met in regular session on Monday, March 1,
2010, at 9:00 a.m., in Room 159, Noel C. Taylor Municipal Building, 215 Church
Avenue, S. W., City of Roanoke, with Mayor David A. Bowers presiding, 'pursuant to
Chapter 2, Administration. Article II, City Council, Section 2-15, Rules of Procedure,
Rule 1, Reoular Meetinos, Code of the City of Roanoke (1979), as amended, and
pursuant to Resolution No. 38502-070609 adopted by the Council on Monday, July 6,
2009.
PRESENT: Council Members David B. Trinkle, M. Rupert Cutler, Sherman P.'
Lea, Gwendolyn W. Mason, Anita J. Price, Court G. Rosen, and Mayor David A.
Bowers-7.
ABSENT: None-O.
The Mayor declared the existence of a quorum.
OFFICERS PRESENT: Christopher P. Morrill, City Manager; William M.
Hackworth, City Attorney; Ann H. Shawver, Director of Finance; and Stephanie M.
Moon, City Clerk.
COUNCIL: A communication from Mayor David A. Bowers requesting that
Council convene in a Closed Meeting to discuss vacancies on certain authorities,
boards, commissions and committees appointed by Council, pursuant to Section 2.2-
3711 (A)(1), Code of Virginia (1950), as amended, was before the body/
(See communication on file in the City Clerk's Office.)
Council Member Mason moved that the Council concur in the request of the
Mayor to convene in Closed Meeting as abovedescribed. The motion was seconded by
Council Member Trinkle and adopted by the following vote: .
AYES: Council Members Trinkle, Cutler, Lea, Mason, Price, Rosen, and
Mayor Bowers-7.
NAYS: None-O.
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CITY PROPERTY: A communication from the City Manager requesting that
Council convene in a Closed Meeting to discuss the disposition of publicly-owned
property, where discussion in an open meeting would adversely affect the bargaining
position or negotiating strategy of the public body, pursuant to Section 2.2-3711 (A)(3),
Code of Virginia (1950), as amended, was before the body.
(See communication on file in the City Clerk's Office.)
Council Memb.er Trinkle moved that the Council concur in the request of the City
Manager to convene in Closed Meeting as abovedescribed. The motion was seconded
by Council Member Mason and adopted by the following vote:
AYES: Council Members Trinkle, Cutler, Lea, Mason, Price, Rosen, and
Mayor Bowers-7.
NAYS: None-O.
CITY PROPERTY: A communication from the City Manager requesting that
Council convene in a Closed meeting to discuss the disposition of publicly-owned
property, where discussion in and open meeting would adversely affect the bargaining
position or negotiating strategy of the public body, pursuant to Section 2.2-3711 (A)(3),
Code of Virginia (1950), as amended, was before the body.
(See communication on file in the City Clerk's Office.)
Council Member Rosen moved that the Council concur in the request of the City
Manager to convene in Closed Meeting as abovedescribed. The motion was seconded
by Council Member Trinkle and adopted by the following vote:
AYES: Council Members Trinkle, Cutler, Lea, Mason, Price, Rosen, and
Mayor Bowers-7.
NAYS: None-O.
ITEMS LISTED ON THE 2:00 P.M. COUNCIL DOCKET REQUIRING
DISCUSSION/CLARIFICATION AND ADDITIONS/DELETIONS TO THE 2:00 P.M.
AGENDA. NONE.
TOPICS FOR DISCUSSION BY THE MAYOR AND MEMBERS OF COUNCIL:
NONE.
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BRIEFINGS:
Carbon Baseline Report:
Dr. Sean McGinnis, Director, Virginia Tech's Green Engineering Program, spoke
about the creation of the Citizens for Clean and Green Committee and reported
activities and awareness programs developed by the committee to engage the
community in green practices. He also briefed the Council on the overall carbon
emissions for the City, noting that the emissions have decreased almost a quarter of
one percent from 2005 to 2008.
In addition, he stated that the City's efforts have been successful in meeting the
10 percent municipal goal set for reductions, but the bigger challenge was getting
residents on board with the efforts. He offered examples that City residents could
contribute to reductions in carbon emissions.
In conclusion, Dr. McGinnis shared the Citizens for Clean and Green
Committee's plans to engage the community in 2010, including environmental education
program for schools, community action programs, incentives and leveraging Roanoke
Valley resources.
(See copy of ICLEI Community Emissions Inventory 2008 Report and Comparison to
2005 Baseline on file in the City Clerk's Office.)
Following comments by Council members, Mayor Bowers thanked Dr. McGinnis
for his presentation.
Urban Tree Canopy
Dan Henry, Urban Forester, shared information on the City's Urban Forestry Plan
regarding goals for the City's tree canopy. He reported that the City has achieved a 48
percent urban canopy in eight years, which exceeds the Urban Forestry Plan's goal of
40 percent over a ten years period. He indicated that due to the recent elimination of
Parks and Recreation funds for planting trees and reductions in tree maintenance
staffing, grants and other strategies may have to be considered to sustain the current
urban tree canopy, adding that as part of the Urban Tree Canopy grant project, the City
has been asked by the grant administrator, the Virginia Department of Forestry, to
develop a City Council approved goal to sustain the City's tree canopy and submit said
resolution by June 15, 2010.
(See Report on the City of Roanoke's Existing and Possible urban Tree Canopy on file
in the City Clerk's Office.)
216
Downtown Roanoke Incorporated/Market Handbook:
Sean Luther, President and CEO, Downtown Roanoke Incorporated, shared the
following briefing with the Council on proposed changes to the City Market handbook,
which includes clarification of what may be sold on the market, new rules for vendors,
the addition of new standards for artisans, clerical changes and changes for the use of
Market spaces. In conclusion, he indicated that upon completion, the final proposal
would be submitted to the Council for approval at a future date.
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The Historic Roanoke City Market
- wlter~ it aft Cl'JUief tOjdher.
· The oldest continuously operating City
Market in the Commonwealth of Virginia
· Managed by Downtown Roanoke, Inc.
under agreement with the City of Roanoke
- Market Handbook is subject to approval of the City
Manager
- Fee Schedule approved by DRI Board &, City Council
: ~t'<ll'T;'~ The mission of the Market to provide Roanoke and the surrounding area with
R~.J~_'locally grown foods in a direct farm-to-consumer venue and to increase
L?<. .. ~:ilIli:_CI awareness and support of regional agriculture. The predominant emphasis is
"1~!Zll~.'~'~.~. on farm products of the area, but the Market will also host a variety of artisans
'~j ~~S3 and food vendors to further enhance the City's diverse and dynamic
__:all 'Ci!~. community.
HISTORIC ROANOKE
Ci1y Market
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City of Roanoke/DRI Relationships
,'.. - -.------ ---- ------- --.-- ----
i Downtown Special Assessment District i
L..--------r-------- ----'
City of Roanoke
Downtown Roanoke, Inc.
~------- ~ - ---
:~~
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'------- -- - ---
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Historic Roanoke City Market
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Farmers Market Handbook Changes
As Proposed February 1 , 2010
Df>.\:l'.;o.
~~.
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Farmers Market Handbook Changes
Process
I
· 2008-2009: Staff research into best practices
and current operational issues of the Market
· November 13: Market Rules Committee
Presentation
· November 20: Market Vendor Presentation
· January 27: Revised Draft Sent to Market
Rules Committee
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I
Farmers Market Handbook Changes
Section II: Items that may be sold
To ensure all vendors are treated the same...
· Ambiguous statements defined or assigned to the
Market Manager's decision (ex. "predominantly home
grown")
· Introduction of an optional 3rd party jury
system to establish sta~dards for artisans
(crofters) on the City Market.
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Farmers Market Handbook Changes
Section III: Hours of Operation
To prevent conflicts with outdoor dining...
· Changed from 5:00 PM (4:00 PM, Sundays) to 4:30
PM (3:30 PM, Sundays). Vendors will now have a 30
minute "tear down" period.
· Why?: Allows for outdoor dining starting promptly at
5:00 PM (4:00 PM, Sundays) and eliminates potential
conflicts between restaurants and vendors.
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219
220
Farmers Market Handbook Changes
Section X: General Information
I
To reinforce the promotion of a family atmosphere...
· New rules forbidding:
- Consuming alcohol/ appearing intoxicated
while vending
- Public harassment of staff on the Market
Both will result in immediate loss of selling
privileges for the day with no refund.
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Ci1y Market
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Farmers Market Handbook Changes
Appendix A: Standards for Artisans
I
To maintain a quality merchandising mix...
· Products must exhibit legitimate craftsmanship and
support the mission of the Market
· Jewelry must be assembled from quality
components (as determined by the Artisan Advisory
Committee & The Market Manager)
· No screen-printed items
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HISTORIC ROANOKE
Ci1y Market
I
I
Farmers Market Handbook Changes
Clerical Changes
To ensure the success of the Market...
· Introduction of the ."Market Clerk" position
· Production site visitations for new vendors
· Formalization of daily site assignments (ex. Vendors
must notify DRI staff no less than 24 hours in advance of intent
to sell so that stalls can be reassigned.)
· Limits on "spreading" to additional tables
· Attendance requirement raised from 50% to 70%
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Ci1y Market
where- it aLt COU1.M t03ether.
I
Farmers Market Handbook Changes
Proposed Fees for Use of Market Spaces
Current
Proposed
Daily Permits:
Sunday-Thursday
..................................m.......... .
Friday & Saturday
.............................. .
Primary/Shared Permits:
Six Month Permit $35/month $45/month
........................................................................ ..................................................................... .........................................................om................. ......................... ... .....................
Market Square Permit N/ A $35/month
._m...m...m..mm....................................... .,."..........",."........... ....................................................................... "",,,................,,.............................................
Saturday Only $40/month $55/month
.... ..... .......... ,.............. .. .................................................. ..............................................................
Holiday Season Permit $75/month $135/month
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$15/day
$10/day
$20/day
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Ci1y Market
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I
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222
Farmers Market Handbook Changes
Moving Forward
I
1. City Manager approval of handbook
changes
2. DRI Board approval of revised fee schedule
3. City Council approval of revised fee
schedule
4. June 1 : Contracts & Invoices mailed out
5. July 1: New handbook & fee schedule take
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HIStORIC ROANOKE
Ci1y Market
Discussion:
Council Member Cutler inquired if there was a Market Manager; whereupon, Mr. I
Luther replied that a full-time would be hired by the end of March 2010. Council
Member Cutler suggested that handicap accessibility on the market be kept at the
forefront of the Plan.
Following additional comments by the Council, the Mayor thanked Mr. Luther for
his presentation.
Annual Implementation Report Vision/Neiohborhood Plan:
Ian Shaw, Senior City Planner, updated the Council on the 2009 Comprehensive
and Neighborhood Plan Implementation Report Updates, referencing the following:
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~~.
ROANOKE
Implementation Reports
o Annual reporting documents
o Input from Leadership team/ all
departments
o Track progress on implementation of:
o Comprehensive Plan, Vision 2001 - 2020
o Neighborhood Rans (26 planning areas)
I
~~
ROANOKE
Comprehensive Plan - Status of Actions
Overall Status
(numbers in parentheses for 2008)
Specific Vision Area Number of Actions Actions
Specific Actions Completed Ongoing
Housing and Neighborhoods 31 27 (27) 4 (4)
Environmental and Cultural 30 20 (20) 9 (8)
Resources
Economic Development 38 22 (21) 14 (14)
Transportation and 24 15 (12) 8 (9)
I nfrastructu re
Public Safety and Services 17 7 (7) 9 (9)
People and Human 17 2 (2) 12 (12)
Development
City Design City design guidelines incorporated directly in Vision 2001 -
2020 or in actions in the above categories
Total 157 93 (89) S6 (56)
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224
~~
ROANOKE
Comprehensive Plan - Activities
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~~
ROANOKE
Top 1 0 - Significant Actions for 2009
1. Street Design Team
2. 20% Crime Reduction
3. Roanoke River:'" Flood Reduction and
Greenway
Library Additions (Gainsboro, Jackson
Park)
5. Urban Flex and RLF
Comprehensive Plan - Activities
I
Top 1 0 - Significant Actions for 2009
6. Williamson Road Fire Station
7. Adaptive Reuse
8. Sustainability Initiatives
9. City Market
1 O.Residential Pattern Book
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ROANOKE
Neighborhood Plans - Update Process
Neighborhood Planning Status
o Plans current for each neighborhood 2008
)
o Update plans to keep current
. Select neighborhoods based on age/level of change
. Review progress with neighborhoods
. Solicit neighborhood input on future action
. Implement Street Design Guidelines, Strategic Housing
Plan, etc., Greenway Plan, etc.
. Coordinate with Roanoke County
o Develop specific area plans
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ROANOKE
Neighborhood Plans - Activities
o Plans Adopted
o Old Southwest
o Plans Underway
o Melrose-Rugby
o Loudon Melrose
oAction Implementation
o 427 actions (plans adopted for> 1 year)
o 148 complete
o 193 ongoing
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226
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ROANOKE
Upcom ing Efforts/ Ftoposed
Activities
o Neighborhoodl Area Plans
o Update Villa Heights/ Fairland and
Washington Park plans
o Create area plan for vacant property parallel
to 1-581
o Downtown Plan
o Com prehensive Plan
Mr. Shaw indicated that 95 percent of actions listed in the comprehensive plan
had been completed or were ongoing.
Discussion:
Council Member Mason inquired as to how developers felt about the residential
pattern book; whereupon, the Assistant City Manager for Community Development
remarked that the pattern was a non-regulatory resource designed for people who
owned a specific architectural style home, and offered renovation tips, adding that the
book was not aimed toward the builder.
Council Member Rosen suggested that the pattern book be sent to regional
home builders emphasizing that the book was a resource; whereupon, Mr. Shaw
indicated that area builders had already been provided copies during a stakeholders
meeting.
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2011 Budoet Follow-up:
As a follow-up from the Financial Planning Work Session which was held on
Friday, February 19, 2010, Sherman M. Stovall, Director, Management and Budget,
shared data with the Council which included Comparative Tax Rate information,
external agency funding, and capital projects, as well as a letter from Council Member
Gwendolyn W. Mason regarding potential areas of savings. Staff presented local tax
revenue options for consideration, and thereafter, the Council suggested that the City
Manager consider holding a forum with stakeholders regarding meals and lodging tax
increases in order to receive feedback and consensus prior to the Council making a
decision to increase said taxes.
Following briefing, the Council asked for a list of employee recommendations for
reducing the budget.
(For full text, see copy of Financial Planning - Follow-up on file in the City Clerk's
Office.)
At 12:40 p.m., the Mayor declared the Council meeting in recess until 2:00 p.m.,
in the Council Chamber, Room 450, fourth floor, Noel C. Taylor Municipal Building.
At 2:00 p.m., the Council Meeting reconvened in the Council Chamber, Room
450, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., with Mayor David A.
Bowers presiding.
PRESENT: Council Members David B. Trinkle, M. Rupert Cutler, Sherman P.
Lea, Gwendolyn W. Mason, Anita J. Price, Court G. Rosen, and Mayor David A.
Bowers-7.
ABSENT: None-O.
The Mayor declared the existence of a quorum.
OFFICERS PRESENT: Christopher P. Morrill, City Manager; William M.
Hackworth, City Attorney; Ann H. Shawver, Director of Finance; and Stephanie M.
Moon, City Clerk.
The Invocation was delivered by The Reverend James D. Thomas, Pastor,
Raleigh Court United Methodist Church.
The Pledge of Allegiance to the Flag of the United States of America was led by
Mayor Bowers.
228
PRESENTATIONS AND ACKNOWLEDGEMENTS:
CITY MANAGER-OATH OF OFFICE: The Mayor recognized Christopher P.
Morrill, as the new City Manager, and the Honorable Brenda S. Hamilton, Clerk of the
Circuit Court administered a ceremonial Oath of Office to Mr. Morrill.
The Mayor also announced that an informal reception would be held for the
public to meet Mr. Morrill this afternoon from 5:00 p.m. to 7:00 p.m., in the Lobby of the
Performing Arts Theatre at the Roanoke Civic Center.
GREENWAYS-RAILWAYS: The Mayor' announced that Norfolk Southern
Foundation had agreed to provide $10,000.00 for greenway projects, specifically capital
acquisition of materials and signage, plus development of teacher guide materials,
adding that payment would be forwarded in May 2010.
(See communication on file in the City Clerk's Office.)
PROCLAMATIONS: The Mayor declared the week of March 8 - 14, 2010 as
Multiple Sclerosis Awareness Week; and presented a ceremonial copy of the
proclamation to Harvey Brookins and Rachel Lotts, representatives of the National
Multiple Sclerosis Society, Blue Ridge Chapter.
(See ceremonial copy of proclamation on file in the City Clerk's Office.)
HEARING OF CITIZENS UPON PUBLIC MATTERS: The Mayor advised that
Council sets this time as a priority for citizens to be heard and matters requiring referral
to the City Manager will be referred immediately for response, recommendation or
report to Council.
COUNTRYSIDE: Bill Numnenkap appeared before the Council to request
reconsideration of the Council's decision to close Countryside Golf Course.
(See copy of written comments on file in the City Clerk's Office.)
COUNTRYSIDE: Kevin Kays appeared before Council and spoke about the
closing of Countryside Golf Course, and requested that the Council reconsider its
decision.
COUNTRYSIDE: Alvin Nash, President, Countryside Golf Association, appeared
before Council to request reconsideration of its decision to close Countryside and
further measure the impact and opportunity of the Golf Course.
(See copy of written comments on file in the City Clerk's Office.)
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COUNTRYSIDE: Pat Shelor and Laurence Bailey also appeared before Council
to request reconsideration of its decision to close Countryside Golf Course.
Vice-Mayor Lea asked the Assistant Manager for Community Development to
provide clarification with regard to the contract with Meadowbrook Management
Company.
Mr. Townsend explained that in the summer of 2009, the City issued a request
for proposals (RFP) for the operation and management of the golf course. The course
was acquired by the City in 2005 and Meadowbrook Management Company managed
the course on a one-year basis as the City contemplated and sought out development
options for the property. He noted that the City was not successful in securing interest in
the development of that property.
He further explained that the Council decided with the downturn of the housing
market to keep the golf course for long term utilization, which generated the RFP
process seeking operators for a ten-year contract and a ten-year lease with the airport
was negotiated to continue use of the Runway Protection Zone (RPZ) that overlaps onto
the property. He advised that three proposals were received and throughout the
summer discussions were held with one candidate, but with all the proposals a
significant investment was asked of the City to make repairs, etc. totaling just under $1
million.
The City proceeded with Meadowbrook Management Company who also asked
the City to make a capital investment in countryside, but agreed to two five-year
contracts operating the course, with the second five-year contract pending upon mutual
agreement to continue. The budget team discussed the City's budget situation and the
availability of capital funds; Meadowbrook was asked to operate the course on an
interim basis from April 2010 until July 2011 to enter into a longer term once the City
could commit to the capital investments.
In conclusion, Meadowbrook agreed to the terms, but would not pay the City
during that time and expected the City to make extraordinary repairs to the property.
The City could not commit financially to those terms.
J
In response to the citizen comments regarding Council's decision to close
Countryside Golf Course, Vice-Mayor Lea asked the Assistant City Manager for
Community Development to provide a summary of the process that the City under went
to try to find a management firm to operate the golf course; whereupon, Brian
Townsend reviewed the steps taken by City staff to negotiate a management contract
and shared the management challenges and financial commitment required to operate
the golf course. '
230
Mayor Bowers indicated his support of the golf course and noted his concern
regarding the Council's reputation regarding reversals of previous decisions. He alluded
that the City was still within the necessary timeframe extended to Meadowbrook, which
would allow the new City Manager an opportunity to review the information and share
his thoughts with the Council. The Mayor pointed out that plans for usage of
Countryside or other City buildings, such as the Commonwealth Building have yet to be
identified, adding that Countryside needed to be maintained and recommended that the
matter be referred to the City Manager for review and report back to Council.
Vice-Mayor Lea disagreed with the Mayor's comments, and instead commended
the Council for standing behind its decision to do what was best for the City. He cited
the City's obligation to provide funding to the Schools in support of its budgetary
shortfall.
BUDGET-CITY MARKET-MILL MOUNTAIN: Manley Butler appeared before
Council and spoke about Mil Mountain and downtown Roanoke.
(See copy of written comments on file in the City Clerk's Office.)
MISCELLANEOUS: Robert Gravely appeared before Council regarding
economic issues facing the City of Roanoke.
CONSENT AGENDA
The Mayor advised that all matters listed under the Consent Agenda were
considered to be routine by the Members of Council and would be enacted by one
motion in the form, or forms, listed on the Consent Agenda, and if discussion were
desired, the item would be removed from the Consent Agenda and considered
separately.
TAXES: A communication from the former City Manager Darlene L. Burcham
requesting that Council schedule a public hearing for Monday, March 15, 2010 at
7:00 p.m., or as soon thereafter as the matter may be heard, to amend the personal
property tax credit for "clean special fuel" vehicles, was before the body.
(See communication on file in the City Clerk's Office.)
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231
,
Council Member Mason moved that Council concur in the request of the former
City Manager. The motion was seconded by Council Member Cutler and adopted by
the following vote:
AYES: Council Members Trinkle, Cutler, Mason, Price, and Mayor Bowers-5.
NAYS: None-O.
(Vice-Mayor Lea and Council Member Rosen were not present when the vote was
recorded.)
CITY MARKET-LEASES: A communication from the former City Manager
Darlene L. Burcham requesting that Council schedule a public hearing for Monday,
March 15, 2010, at 7:00 p.m., or as soon thereafter as the matter may be heard, to
consider the renewal for ~Iease of space in the City Market Building for the operation of
Big Lick Pizza Company, on a month to month basis, not to exceed 12 months, was
before the body.
(See communication on file in the City Clerk's Office.)
Council Member Mason moved that Council concur in the request of the former
City Manager. The motion was seconded by Council Member Cutler and adopted by
the following vote:
AYES: Council Members Trinkle, Cutler, Mason, Price, and Mayor Bowers-5.
NAYS: None-O.
(Vice-Mayor Lea and Council Member Rosen were not present when the vote was
recorded.)
BONDS-LIBRARIES: A communication from the Director of Finance requesting
that Council schedule a public hearing for Monday, March 15, 2010 at 7:00 p.m., or as
soon thereafter as the matter may be heard, to authorize reallocation of a portion of
Series 2002 Bonds from the category of public libraries to the category of public
buildings, was before the body.
(See communication on file in the City Clerk's Office.)
232
AYES: Council Members Trinkle, Cutler, Mason, Price, and Mayor Bowers-5.
I
Council Member Mason moved that Council concur in the request of the Director
of Finance. The motion was seconded by Council Member Cutler and adopted by the
following vote:
NAYS: None-O.
(Vice-Mayor Lea and Council Member Rosen were not present when the vote was
recorded.)
HOTEL ROANOKE CONFERENCE CENTER COMMISSION-CITY MANAGER-
COMMITTEES: A communication from Darlene L. Burcham tendering her resignation
as a Commissioner of the Hotel Roanoke Conference Center Commission, effective
March 1,2010.
(See communication on file in the City Clerk's Office.)
Council Member Mason moved that Council accept the resignation and receive
and file the communication. The motion was seconded by Council Member Cutler and
adopted by the following vote:
AYES: Council Members Trinkle, Cutler, Mason, Price, and Mayor Bowers-5.
NAYS: None-O.
I
(Vice-Mayor Lea and Council Member Rosen were not present when the vote was
recorded.)
ROANOKE VALLEY ALLEGHANY REGIONAL COMMISSION-CITY MANAGER-
COMMITTEES: A communication from Darlene L. Burcham tendering her resignation
as a non-elected representative of the Roanoke Valley Alleghany Regional
Commission, effective March 1, 2010.
(See communication on file in the City Clerk's Office.)
Council Member Mason moved that Council accept the resignation and receive
and file the communication. The motion was seconded by Council Member Cutler and
adopted by the following vote:
AYES: Council Members Trinkle, Cutler, Mason, Price, and Mayor Bowers-5.
NAYS: None-O.
(Vice-Mayor Lea and Council Member Rosen were not present when the vote was I
recorded. )
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FAIR HOUSING-COMMITTEES: A communication from the City Clerk advising
of the resignation of Adam Markwood as a member of the Fair Housing Board, effective
immediately.
(See communication on file in the City Clerk's Office.)
Council Member Mason moved that Council accept the resignation and receive
and file the communication. The motion was seconded by Council Member Cutler and
adopted by the following vote:
AYES: Council Members Trinkle, Cutler, Mason, Price, and Mayor Bowers-5.
NAYS: None-O.
(Vice-Mayor Lea and Council Member Rosen were not present when the vote was
recorded.)
ANNUAL REPORT: The 2009 Annual Report of the Planning Commission was
before the Council.
(See copy of Annual Report on file in the City Clerk's Office.)
Council Member Mason moved that the Annual Report be received and filed. The
motion was seconded by Council Member Cutler and adopted by the following vote:
AYES: Council Members Trinkle, Cutler, Mason, Price, and Mayor Bowers-5.
NAYS: None-O.
(Vice-Mayor Lea 'and Council Member Rosen were not present when the vote was
recorded.)
OATHS OF OFFICE-L1BRARIES-COMMITTEES-CITY MANAGER: Reports of
qualification of Christopher P. Morrill as the City Manager of the City of Roanoke,
effective March 1, 2010; and Andrew H. Williams as a member of the Roanoke Public
Library Board to fill the unexpired term of C. Nelson Harris, resigned, commencing
February 1,2010 and ending June 30, 2011, were before the Council.
(See Oaths of Affirmations of Office on file in the City Clerk's Office.)
234
Council Member Mason moved that the reports of qualification be received and
filed. The motion was seconded by Council Member Cutler and adopted by the following
vote:
AYES: Council Members Trinkle, Cutler, Mason, Price, and Mayor Bowers-5.
NAYS: None-O.
(Vice-Mayor Lea and Council Member Rosen were not present when the vote was
recorded.)
REGULAR AGENDA
PUBLIC HEARINGS:
CITY PROPERTY-BUILDINGS-LEASES-CITY PROPERTY: Pursuant to
instructions by the Council, the City Clerk having advertised a public hearing for
Monday, March 1,2010, at 2:00 p.m., or as soon thereafter as the matter may be heard,
on a proposal of the City of Roanoke to enter into a sales agreement for the
conveyance of certain City-owned property to 220 Church, LLC, designated as Roanoke
City Tax Parcel No. 1012103, located at 220 Church Avenue, S. W., Roanoke, Virginia,
otherwise known as the "Commonwealth Building, the matter was before the body.
Legal advertisement of the public hearing was published once in The Roanoke
Times on Friday, February 19, 2010.
(See publisher's affidavit on file in the City Clerk's Office.)
The City Manager submitted a written communication recommending
authorization to execute a contract for purchase and sale of the Commonwealth
Building, subject to approval as to form by the City Attorney.
(For full text, see copy of communication on file in the City Clerk's Office.)
Council Member Mason offered the following ordinance:
(#38737-030110) AN ORDINANCE authorizing the City Manager to execute the
necessary documents providing for the conveyance of a parcel of City-owned property,
located at 220 Church Avenue, S. W., Roanoke, Virginia, otherwise known as the
"Commonwealth Building," bearing Official Tax No. 1012103, to 220 Church, LLC, upon
certain terms and conditions; and dispensing with the second reading of this ordinance.
(For full text of ordinance, see Ordinance Book No. 74, page 71.)
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Council Member Mason moved the adoption of Ordinance No. 38737-030110.
The motion was seconded by Council Member Cutler.
The Mayor inquired if there were persons present who wished to speak in
connection with the matter. There being none, he declared the public hearing closed.
Council Member Cutler inquired as to the status of the Bankruptcy Court as a
tenant in the building; whereupon, the Assistant City Manager for Community
Development advised that the lease with Bankruptcy Court ends in September 2010,
adding that if the proposed ordinance passes, the City Manager will be authorized to
enter into a sales agreement with the high bidder for the property, but will also provide
the purchaser a 90 day due diligence.
There were comments regarding discussion with the Housing Authority and the
Roanoke City School Board, respectively, relating to possible relocation to the
Commonwealth Building. It was reported that neither entity was interested in the
building.
The Director of Finance indicated that the assessment for the building was
approximately $7 million; however, she pointed out that the building had not been
maintained properly and the potential buyer would have to make an investment in
maintenance to inhabit the building.
There being no additional comments by the Council Members, Ordinance No.
38737-030110 was adopted by the following vote:
AYES: Council Members Trinkle, Cutler, Lea, Mason, Price, and Rosen-5.
NAYS: Mayor Bowers-1.
PETITIONS AND COMMUNICATIONS:
ANNUAL REPORT-ROANOKE REGIONAL PARTNERSHIP: Beth Doughty,
Executive Director, Roanoke Regional Partnership, appeared before Council and
presented an annual report.
(See copy of annual report on file in the City Clerk's Office.)
Council Member Trinkle inquired if Ms. Doughty had advice with regard to unified
marketing for the region as well as her thoughts on the Governor's faith in the movie
industry to promote business in the State and Roanoke's potential to host a movie;
whereupon, Ms. Doughty stated that she was cataloging Roanoke for commercial
shooting and the movie industry, adding that within the next six months, she hoped to
capture prime locations in the area for footage and funnel the information through the
Virginia Tourism Corporation.
236
Without objection by the Council, the Mayor advised that the annual report would
be received and filed.
REPORTS OF CITY OFFICERS AND COMMENTS OF CITY MANAGER:
CITY MANAGER:
BRIEFINGS: NONE.
ITEMS RECOMMENDED FOR ACTION:
STREET NAMES: The City Manager submitted a written communication
recommending approval of name changes to three city streets.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Mason offered the following resolution:
(#38738-030110) A RESOLUTION renaming the 2700 block of Ferndale Drive to
Ordway Drive; the 4600, 4700, and 4800 blocks of Rutgers Avenue to Rutgers Street;
and changing the spelling of Duke of Glouchester Street to Duke of Gloucester Street.
(For full text of resolution, see Resolution Book No. 74, page 72.)
Council Member Mason moved the adoption of Resolution No. 38738-030110.
The motion was seconded by Council Member Trinkle and adopted by the following
vote:
AYES: Council Members Trinkle, Cutler, Lea, Mason, Price, Rosen and
Mayor Bowers- 7.
NAYS: None-O.
LEASES-POLICE-EQUIPMENT: The City Manager submitted a written
communication recommending authorization to enter into a Memorandum of
Understanding and associated Governance Agreement between the City of Roanoke,
City of Salem, Town of Vinton and Roanoke County for the creation of a regional law
enforcement data/information sharing system.
(For full text, see communication on file in the City Clerk's Office.)
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Vice-Mayor Lea offered the following ordinance:
(#38739-030110) AN ORDINANCE authorizing the City Manager to execute an
Intergovernmental Agreement ("Agreement"), dated March 1, 2010, among the City of
Roanoke, Roanoke County, the City of Salem, and the Town of Vinton to create the
Roanoke Area Criminal Justice Information Network ("R.A.C.J.I.N."), upon certain terms
and conditions; and dispensing with the second reading of this ordinance by title.
(For full text of ordinance, see Ordinance Book No. 74, page 74.)
Vice-Mayor Lea moved the adoption of Ordinance No. 38739-030110. The
motion was seconded by Council Member Mason and adopted by the following vote:
AYES: Council Members Trinkle, Cutler, Lea, Mason, Price, Rosen and
Mayor Bowers-7.
NAYS: None-O.
COMMENTS BY THE CITY MANAGER:
POLICE DEPARTMENT-INTERNET: The City Manager mentioned the Ribbon-
cutting Ceremony that was held on Wednesday, Feqruary 24, 2010, for the Police
Training Academy; and the launching of the City's new website design on Tuesday,
February 23, 2010, adding that the design was the result of work by Staff in the
Department of Technology and the Office of Communications. In conclusion, the City
Manager stated that the site has new features including social media applications, a
new search engine, more options for news and announcements, language translations,
and access to City calendars.
DIRECTOR OF FINANCE:
FINANCIAL REPORT: The Director of Finance submitted the Financial Reports
for the City of Roanoke for the month of January, 2010; and the Roanoke City Public
Schools for the month of December 2009.
(For full text, see Financial Reports on file in the City Clerk's Office.)
Without objection by the Council, Mayor Bowers advised that the Financial
Reports would be received and filed.
BONDS/BOND ISSUES: The Director of Finance submitted a written report
recommending authorization to issue Series 2010 General Obligation Bonds.
(For full text, see communication on file in the City Clerk's Office.)
238
Council Member Cutler offered the following resolution:
(#38740-030110) A RESOLUTION authorizing the sale of City of Roanoke,
Virginia, General Obligation Public Improvement And Refunding Bonds, Series 2010A,
and City of Roanoke, Virginia, General Obligation Public Improvement' Bonds, Series
2010B (Taxable - Recovery Zone Economic Development Bonds).
(For full text of resolution, see Resolution Book No. 74, page 75.)
Council Member Cutler moved the adoption of Resolution No. 38740-030110.
The motion was seconded by Vice-Mayor Lea and adopted by the following vote:
)
AYES: Council Members Trinkle, Cutler, Lea, Mason, Price, Rosen and
Mayor Bowers-7.
NAYS: None-O.
REPORTS OF COMMITTEES: NONE.
UNFINISHED BUSINESS: NONE.
INTRODUCTION AND CONSIDERATION OF ORDINANCES AND
RESOLUTIONS:
ART: Council Member Mason offered the following resolution in support of State.
funding for the Virginia Commission for the Arts:
(#38741-030110) A RESOLUTION urging the General Assembly to continue
funding the Virginia Commission for the Arts at the level proposed by the Senate of
Virginia.
(For full text of resolution, see Resolution Book No. 74, page 81.)
Council Member Mason moved the adoption of Resolution No. 38741-030110.
The motion was seconded by Council Member Trinkle and adopted by the following
vote:
AYES: Council Members Trinkle, Cutler, Lea, Mason, Price, Rosen, and
Mayor Bowers- 7.
NAYS: None-O.
MOTION AND MISCELLANEOUS BUSINESS: NONE.
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At 4:16 p.m., the Mayor declared the Council meeting in recess for Closed
Meetings in the Council's Conference Room, Room 451, Fourth Floor, Noel C. Taylor
Municipal Building, 215 Church Avenue, S. W.
At 4:58 p.m., the Council meeting reconvened in the Council Chamber, Room
450, with Mayor Bowers presiding, and all Members of the Council in attendance.
COUNCIL: With respect to the Closed Meeting just concluded, Council Member
Rosen moved that each member of City Council certify to the best of his or her
knowledge that (1) only public business matter lawfully exempted from open meeting
requirements under the Virginia Freedom of Information Act; and (2) only such public
business matters were identified in any motion by which any Closed meeting was
convened were heard discussed or considered by City Council. The motion was
seconded by Council Member Cutler and adopted by the following vote:
AYES: Council Members Trinkle, Cutler, Lea, Mason, Price, Rosen and
Mayor Bowers-7.
NAYS: None-O.
FAIR HOUSING-COMMITTEES-OATHS OF OFFICE: The Mayor called
attention to vacancies on the Fair Housing Board created by the expiration of the three
year term of office of Christy McGhee (Cooper) ending March 31, 2010; and resignation
of Adam Markwood for an unexpired term of office ending March 31,2012; whereupon,
he opened the floor for nominations
Council Member Price placed in nomination the names of Valerie N. Hale and
Diron C. Wirt.
There being no further nominations, Ms. Hale was appointed to replace Christy
McGhee (Cooper) for a term of three years commencing March 1, 2010 and ending
March 31, 2013; and Mr. Wirt was appointed to fill the unexpired term of Adam
Markwood ending March 31, 2012, as members of the Fair Housing Board by the
following vote:
FOR MS. HALE AND MR. WIRT: Council Members Trinkle, Cutler, Lea, Mason,
Price, Rosen and Mayor Bowers-7.
YOUTH-COMMITTEES-OA THS OF OFFICE: The Mayor called attention to
vacancies created by the expiration of terms of office of Angela Holland on March 31,
2009; and Sharon Hicks on March 31,2007, as members of the Youth Services Citizen
Board; whereupon, he opened the floor for nominations.
Council Member Trinkle placed in nomination the name of Marion Vaughn-
Howard.
240
Council Member Rosen placed in nomination the name of Vickie J. Valentino
There being no further nominations, Ms Vaughn-Howard was appointed to
replace Angela Holland for a term of office commencing March 1, 2010 and ending
March 31, 2012; and Vickie J. Valentino was appointed to replace Sharon Hicks for a
three-year term of office commencing March 1, 2010 and ending March 31, 2013, as
members of the Youth Services Citizens Board by the following vote:
FOR MS. VAUGHN-HOWARD AND MS. VALENTINO: Council Members
Trinkle, Cutler, Lea, Mason, Price, Rosen and Mayor Bowers-7.
AI RPORT -OATHS OF OFFICE-COMMITTEES: The Mayor called attention to
the expiration of the four-year term of office of John E. Dooley ending March 9, 2010, as
a City representative of the Roanoke Regional Airport Commission; whereupon, he
opened the floor for nominations.
Council Member Price placed in nomination the name of John E. Dooley.
There being no further nominations, Mr. Dooley was reappointed as a City
representative of the Roanoke Regional Airport Commission for a four-year term of
office ending March 9, 2014, by the following vote:
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FOR MR. DOOLEY: Council Members Trinkle, Cutler, Lea, Mason, Price, Rosen I
and Mayor Bowers-7.
SCHOOLS-COMMITTEES: Council Member Mason moved that the City Clerk
be instructed to extend the deadline for receipt of applications in connection with the two
upcoming vacancies on the School Board due to the expiration of the three-year terms
of office of Courtney Penn and Suzanne Moore ending June 30,2010, from March 10 to
Monday, April 5, 2010 at 12:00 noon. The motion was seconded by Council Member
Trinkle and unanimously adopted.
There being no further business, the Mayor declared the meeting adjourned at
5:00 p.m.
APPROVED
ATTEST:
~'rr;owJ
Stephanie M. Moon
City Clerk
9.
DaVid A. Bowers
Mayor
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ROANOKE CITY COUNCIL-REGULAR SESSION
March 15, 2010
2:00 p.m.
The Council of the City of Roanoke met in regular session on Monday,
March 15, 2010, at 2:00 p.m., in the Council Chamber, Room 450, Noel C. Taylor
Municipal Building, 215 Church Avenue, S. W., City of Roanoke, with Mayor
David A. Bowers presiding, pursuant to Chapter 2, Administration. Article II, City
Council, Section 2-15, Rules of Procedure, Rule 1, Reqular Meetinqs, Code of
the City of Roanoke (1979), as amended, and pursuant to Resolution No. 38502-
070609 adopted by the Council on Monday, July 6, 2009.
PRESENT: Council Members M. Rupert Cutler, Sherman P. Lea,
Gwendolyn W. Mason, Anita J. Price (arrived late), Court G. Rosen, David B.
Trinkle, and Mayor David A. Bowers-7.
ABSENT: None-O.
The Mayor declared the existence of a quorum.
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OFFICERS PRESENT: Christopher P. Morrill, City Manager; William M.
Hackworth, City Attorney; Ann H. Shawver, Director of Finance; and
Stephanie M. Moon, City Clerk.
OTHERS PRESENT: Cecelia 1. Webb, Assistant Deputy City Clerk.
The Invocation was delivered by The Reverend Dean J. Nastos, Holy
Trinity Greek Orthodox Church.
The Pledge of Allegiance to the Flag of the United States of America was
led by Mayor Bowers.
ANNOUNCEMENTS:
CLEAN VALLEY: The Mavor announced that the Annual Clean Vallev
Dav would be held on Saturdav. March 27 from 9:00 a.m. - 12:00 Noon.
PRESENTATIONS AND ACKNOWLEDGMENTS: NONE.
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HEARING OF CITIZENS UPON PUBLIC MATTERS: The Mayor advised
that City Council sets this time as a priority for citizens to be heard and matters
requiring referral to the City Manager will be referred immediately for response,
recommendation or report to Council.
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ECONOMIC DEVELOPMENT: Robert Gravely appeared before the I
Council and spoke about economic development and other miscellaneous
matters.
(See copy of information on file in the City Clerk's Office)
SCHOOLS-TAXES: Teresa Sutherland appeared before the Council and
expr~ssed concern about the reduction in funds to education.
(See copy of comments on file in the City Clerk's Office.)
RECREATION: Barbara Duerk appeared before the Council and spoke
about the National Bike Summit - 2010 and requested Letters of Support be sent
to the City's representatives of the General Assembly with regard to state funding
in connection with the Urban Revitalization and Livable Communities Act and the
Land and Water Conservation Authorization and Funding Act of 2000.
(See copies of flyers on file in the City Clerk's Office.)
Ron McCorkle presented the ShareBike Award.
Without objection, the Mayor instructed the City Manager and City
Attorney to draft a letter requesting the General Assembly to support H.R. 3734, I
the Urban Revitalization and Livable Communities Act; and a request for support
of Senate Bill No. 2747, the Land and Water Conservation Authorization and
Funding Act of 2009.
(See copies of Letters of Support on file in the City Clerk's Office.)
RECREATION-YOUTH: Helen Davis appeared before the Council and
again expressed concern regarding Inner-City Athletic Association's inclusion in
the Youth Advisory Council.
CONSENT AGENDA
The Mayor advised that all matters listed under the Consent Agenda were
considered to be routine by the Members of Council and would be enacted by
one motion in the form, or forms, listed on the Consent Agenda, and if discussion
was desired, the item would be removed from the Consent Agenda and
considered separately. The Mayor called attention to two Closed Meeting
requests, one by the City Attorney and another by the City Manager.
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243
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MINUTES: Minutes of the special meeting of the City Council Personnel
Committee held on Wednesday, December 2, 2009, recessed until Friday,
December 11, 2009; and regular meetings of City Council held on Monday,
December 7,2009, and Monday, December 21,2009, were before the body.
(See Minutes on file in the City Clerk's Office.)
Council Member Mason moved that the reading of the minutes be
dispensed with and approved as recorded. The motion was seconded by
Council Member Rosen and adopted by the following vote:
AYES: Council Members Cutler, Lea, Mason, Rosen, Trinkle, and
Mayor Bowers-6.
NAYS: None-O.
(Council Member Price was not present when the vote was recorded.)
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CITY COUNCIL: A communication from the City ~ttorney requesting that
Council convene in a Closed Meeting to discuss a matter of actual litigation,
pursuant to Section 2.2-3711 (A)(7) , Code of Virginia (1950), was before the
body.
(See communication on file in the City Clerk's Office.)
Council Member Mason moved that Council concur in the request of the
City Attorney. The motion was seconded by Council Member Rosen and
adopted by the following vote:
AYES: Council Members Cutler, Lea, Mason, Rosen, Trinkle, and
Mayor Bowers-6.
NAYS: None-O.
(Council Member Price was not present when the vote was recorded.)
COUNCIL-CITY CLERK: A communication from the City Clerk advising of
the ineligibility of Francine L. Craven as a member of the Youth Services Citizen
Board inasmuch as she is no longer a City resident as required by State statute.
(See communication on file in the City Clerk's Office.)
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244
Council Member Mason moved that the communication be received and
filed. The motion was seconded by Council Member Rosen and adopted by the
following vote:
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AYES: Council Members Cutler, Lea Mason, Rosen, Trinkle, and
Mayor Bowers-6.
NAYS: None-O.
(Council Member Price was not present when the vote was recorded.)
CITY MARKET: A communication from the City Manager requesting that
Council schedule a public hearing for Monday, April 5, 2010, at 2:00 p.m., or as
soon thereafter as the matter may be heard, to consider the renewal for lease of
space in the City Market Building for the operation of Big Lick Pizza Company, on
a month to month basis, not to exceed 12 months, Vl{as before the body.
(See communication on file in the City Clerk's Office.)
Council Member Mason moved that Council concur in the request of the
City Manager. The motion was seconded by Council Member Rosen and
adopted by the following vote:
AYES: Council Members Cutler, Lea, Mason, Rosen, Trinkle, and
Mayor Bowers-6.
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NAYS: None-O.
(Council Member Price was not present when the vote was recorded.)
OATHS OF OFFICE-FAIR HOUSING BOARD: Report of qualification of
Diron C. Wirt as a member of the Fair Housing Board for a term ending
March 31, 2012.
(See Oath or Affirmation of Office on file in the City Clerk's Office.)
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245
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Council Member Mason moved that the report of qualification be received
and filed. The motion was seconded by Council Member Rosen and adopted by
the following vote:,
AYES: Council Members Cutler, Lea, Mason, Rosen, Trinkle, and
Mayor Bowers-5.
NAYS: None-O.
(Council Member Price was not present when the vote was recorded.)
REGULAR AGENDA
PUBLIC HEARINGS: NONE.
PETITIONS AND COMMUNICATIONS:
NEIGHBORHOOD ORGANIZATIONS: Ron McCorkle, Vice-Chair,
Roanoke Neighborhood Advocates, appeared and briefed the Council on the
state of the Committee; emerging of neighborhood watch groups; and shared
information regarding possibilities for the future of the City's neighborhoods.
I (See copy of remarks on file in the City Clerk's Office.)
Council Member Mason moved that the remarks be received and filed.
The motion was seconded by Council Member Rosen and adopted..
At this point, Council Member Price entered the meeting. (2:45 p.m.)
REPORTS OF CITY OFFICERS:
CITY MANAGER:
BRIEFINGS: NONE.
ITEMS RECOMMENDED FOR ACTION:
STATE HIGHWAYS: The City' Manager submitted a written
communication recommending adoption of a resolution requesting federal
recognition and financial support for the Interstate 81 Corridor Coalition.
(For full text, see communication on file in the City Clerk's Office.)
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246
Council Member Cutler offered the following resolution:
I
(#38742-031510) A RESOLUTION supporting and urging the collective
elected federal representatives of the 1-81 Corridor to join together in obtaining
federal recognition for the 1-81 Corridor Coalition, and sponsoring a $1.7 million
appropriation through the 2011 Transportation, Housing and Urban Development
Appropriations Bill.
(Forfull text of resolution, see Resolution Book No. 74, page 83.)
Council Member Cutler moved the adoption of Resolution No. '38742-
031510. The motion was seconded by Council Member Mason.
Council Member Cutler asked if the office for 1-81 corridor could be located
in Roanoke as a central location, adding that the funds requested could be used
to establish an office and staff for the 1-81 corridor coalition.
There being no further comments by the Council Members, Resolution No.
38742-031510 was adopted by the following vote:
AYES: Council Members Cutler, Lea, Mason, Price, Rosen, Trinkle, and
Mayor Bowers-7.
NAYS: None-O.
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GRANTS-HEALTH DEPARTMENT: The City Manager submitted a
written communication recommending acceptance of a Virginia Department of
Health Grant to promote prevention of unintentional injuries.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Trinkle offered the following resolution:
(#38743-031510) A RESOLUTION authorizing acceptance of the Virginia
Department of Health grant to the City of Roanoke, by the Virginia Department of
Health, and authorizing execution of any required documentation on behalf of the
City. C
(For full text of resolution, see Resolution Book No. 74, page 84.)
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247
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Council Member Trinkle moved the adoption of Resolution No. 38743-
031510. The motion was seconded by Council Member Mason and adopted by
the following vote:
AYES: Council Members Cutler, Lea, Mason, Price, Rosen, Trinkle, and
Mayor Bowers-7.
NAYS: None-O.
Council Member Trinkle offered the following budget ordinance:
(#38744-031510) AN ORDINANCE appropriating funding from the
Commonwealth of Virginia Department of Health for the purchase of fire safety
educational materials, amending and reordaining certain sections of the 2009-
2010 Grant Fund Appropriations, and dispensing with the second reading by title
of this ordinance.
(For full text of ordinance, see OrdinanceoBook No. 74, page 84.)
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Council Member Trinkle moved the adoption of Budget Ordinance No.
38744-031510. The motion was seconded by Council Member Mason and
adopted by the following vote:
AYES: Council Members Cutler, Lea, Mason, Price, Rosen, Trinkle, and
Mayor Bowers-7.
NAYS: None-O.
WESTERN VIRGINIA WORKFORCE DEVELOPMENT: The City
Manager submitted a written communication recommending appropriation of the
Western Virginia Workforce Development Board Workforce Investment Act
American Recovery Reinvestment Act Dislocated Worker Program funding for
Program Year 2009.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Rosen offered the following budget ordinance:
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(#38745-031510) AN ORDINANCE to appropriate additional funding from
the Federal government's American Reinvestment and Recovery Act (ARRA)
through the Commonwealth of Virginia for the Workforce Investment Act (WIA),
amending and reordaining certain sections of the 2009-2010 Grant Fund
Appropriations, and dispensing with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 74, page 86.)
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Council Member Rosen moved the adoption of Budget Ordinance No. I
38745-031510. The motion was seconded by Council Member Price and
adopted by the following vote:
AYES: Council Members Cutler, Lea, Mason, Price, Rosen, Trinkle, and
Mayor Bowers-7.
NAYS: None-O.
BUDGET-GRANTS-POLlCE: The City Manager submitted a written
communication recommending acceptance of the "Virginia Services, Training,
Officer, Prosecution Violence Against Women" (V-STOP) Grant from the
Department of Criminal Justice Services; and transfer/appropriation of funds.
(For full text, see communication on file in the City Clerk's Office.)
Vice-Mayor Lea offered the following resolution:
(#38746-031510) A RESOLUTION authorizing acceptance of the V-STOP
Grant made to the City of Roanoke by the. Virginia Department of Criminal
Justice Services (DCJS), and authorizing execution of any required
documentation on behalf of the City.
(For full text of resolution, see Resolution Book No. 74, page 86.)
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Vice-Mayor Lea moved the adoption of Resolution No. 38746-031510.
The motion was seconded by Council Member Price.
Vice-Mayor Lea commented on the City's continued effort to make an
impact on regional domestic violence.
There being no additional comments by the Council Members, Resolution
No. 38746-031510 was adopted by the following vote:
AYES: Council Members Cutler, Lea, Mason, Price, Rosen, Trinkle, and
Mayor Bowers-7.
NAYS: None-O.
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Vice-Mayor Lea offered the following budget ordinance:
(#38747-031510) AN ORDINANCE to appropriate funding from the
Commonwealth of Virginia for the Police Department Domestic Violence Program
Grant (VSTOP), amending and reordaining certain sections of the 2009-2010
. Grant Fund Appropriations, and dispensing with the second reading by title of
this ordinance.
(For full text of ordinance, see Ordinance Book No. 74, page 87.)
Vice-Mayor'Lea moved the adoption of Budget Ordinance No. 38747-
031510. The motion was seconded by Council Member Price and adopted by the
following vote:
AYES: Council Members Cutler, Lea, Mason, Price, Rosen, Trinkle, and
Mayor Bowers-7.
NAYS: None-D.
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BUDGET-HUMAN SERVICES: The City Manager submitted a written
communication recommending acceptance of additional funding for the
Employment Advancement for Temporary Assistance to Needy Families (TANF)
Participants Grant from the Virginia Department of Social Services.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Mason offered the following resolution:
(#38748-031510) A RESOLUTION authorizing the acceptance of
additional funding of an Employee Advancement for Temporary Assistance to
Needy Families (T ANF) Participants grant from the Virginia Department of Social
Services (VDSS) for the purpose of maintaining and improving existing services
to eligible T ANF recipients; authorizing the City of Roanoke to serve as the
primary fiscal agent for the distribution of such funds to the provider agencies for
services provided to the local DSS agencies; and authorizing execution of any
and all necessary documents to comply with the terms and conditions of the
grant.
(For full text of resolution, see Resolution Book No. 74, page 88.)
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Council Member Mason moved the adoption of Resolution No. 38748- I
031510. The motion was seconded by Council Member Rosen and adopted by
the following vote:
AYES: Council Members Cutler, Lea, Mason, Price, Rosen, Trinkle, and
Mayor Bowers-7.
NAYS: None-O.
Council Member Mason offered the following budget ordinance:
(#38749-031510) AN ORDINANCE to appropriate additional funding from
the Commonwealth of Virginia for the Southwest Virginia Regional Employment
Coalition Grant, amending and reordaining certain sections of the 2009-2010
Grant Fund Appropriations, and dispensing with the second reading by title of
this ordinance
(For full text of ordinance, see Ordinance Book No. 74, page 89.)
Council Member Mason moved the adoption of Budget Ordinance No.
38749-031510. The motion was seconded by Council Member Trinkle and
adopted by the following vote:
AYES: Council Members Cutler, Lea, Mason, Price, Rosen, Trinkle, and
Mayor Bowers-7.
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NAYS: None-O.
BUDGET-GREENWAYS-TRANSPORTATION FUND: The City Manager
submitted a written communication recommending acceptance of additional
Virginia Department of Transportation funding in connection with the Roanoke
River Greenway-Tinker Creek Pedestrian Bridge Project.
(For full text, see communication on file in the City Clerk's Office.)
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Council Member Trinkle offered the following resolution:
(#38750-031510) A RESOLUTION authorizing the acceptance of
additional Virginia Department of Transportation (VDOT) Enhancement Grant
funding and federal Open Container Grant funding for the Roanoke River
Greenway and Tinker Creek Pedestrian Bridge Project; authorizing the City
Manager to execute a Revised Appendix A to the City's Roanoke River
Greenway Project Agreement with VDOT; and authorizing the City Manager to
provide any additional information, execute any necessary additional documents,
and to take any necessary actions to obtain, accept, receive, implement, use,
and administer the above mentioned additional Grant funds.
(For full text of resolution, see Resolution Book No. 74, page 90.)
Council Member Trinkle moved the adoption of Resolution No. 38750-
031510. The motion was seconded by Council Member Cutler.
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Council Member Cutler called upon the Administration for clarification
regarding information about the Open Container Grant; whereupon, R. Brian
Townsend, Assistant City Manager for Community Development, replied that in
the past there was an open container law that allowed fines to be incurred if
someone was caught with an open container of alcohol in a vehicle, adding that
the proceeds from said fines created the grant funding.
Council Member Cutler asked about the timeline for completion of the
Tinker Creek Pedestrian Bridge and Roanoke River Greenway; whereupon,
Philip Schirmer, City Engineer, responded that $4.1 million had been allocated
for the project and request for bid proposals would be solicited around May 15;
and the requested funding will be used in connection with the Roanoke River
Greenway/Tinker Creek Pedestrian Bridge, adding that City staff was currently
working with the Corps of Engineers to complete the next segment of the
greenway trail from Vic Thomas Park up to Bridge Street.
Furthermore, Mr. Schirmer remarked that no funding was currently
available to complete the Roanoke Greenway Trail from Bridge Street up to the
City of Salem.
Council Member Cutler also inquired about the number of bridges in
connection with the project; whereupon, Mr. Schirmer advised that a bridge was
currently under construction connecting Wasena Park to Vic Thomas Park, with a
trail crossing Memorial Bridge, and at least two or three additional bridges for the
remainder of the, segment leading up to the City of Salem.
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There being no additional questions and/or comments by the Council I
Members, Resolution No. 38750-031510 was adopted by the following vote: .
AYES: Council Members Cutler, Lea, Mason, Price, Rosen, Trinkle, and
Mayor Bowers-7.
NAYS: None-O.
Council Member Cutler offered the following budget ordinance:
(#38751-031510) AN ORDINANCE to appropriate funding from the
Virginia Department of Transportation and to transfer funding from the
Comprehensive Greenway Trail project and the Dumas Center T-21 Grant to the
Roanoke River Greenway/Tinker Creek Bridge project, amending and
reordaining certain sections of the 2009-2010 Capital Projects Fund
Appropriations and dispensing with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 74, page 91.)
Council Member Cutler moved the adoption of Budget Ordinance No.
38751-031510. The motion was seconded by Council ~Member Trinkle and
adopted by the following vote:
AYES: Council Members Cutler, Lea, Mason, Price, Rosen, Trinkle, and
Mayor Bowers-7.
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NAYS: None-O.
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AIRPORT: The City Manager submitted a written communication
recommending execution of amendment No.3 to the Roanoke Regional Airport
Commission contract.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Rosen offered the following ordinance:
(#38752-031510) AN ORDINANCE authorizing the City Manager to
execute Amendment No. 3 to the Roanoke Regional Airport Commission
Agreement dated January 28, 1987, among the City of Roanoke, Roanoke
County, and the Roanoke Regional Airport Commission, upon certain terms and
conditions; and dispensing with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 74, page 92.)
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Council Member Rosen moved the adoption of Ordinance No. 38752-
031510. The motion was seconded by Council Member Mason and adopted by
the following vote:
AYES: Council Members Cutler, Lea, Mason, Price, Rosen, Trinkle, and
Mayor Bowers-7.
NAYS: None-O.
COMMENTS BY CITY MANAGER:
CELEBRATIONS: The City Manager announced that the St. Patrick Day's
Parade and Celtic Festival was held on Saturday, March 13 in downtown
Roanoke. In addition, Mr. Morrill made reference to a headline from the Monday,
March 15 edition of The Roanoke Times that stated, "State Slashes Public
Service," and said he would explain to the Council and citizens at the City
Council's March 29 Financial Planning Session what those cuts would be and
how they would affect the City's FY2011 budget.
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Council Member Price mentioned that the Roanoke City Public Schools
would be participating in a Solidarity Rally on Saturday, March 20 at 12:00 Noon
on the Dr. Martin Luther King Jr. Memorial Bridge in support of funding for the
Roanoke City schools; and she encouraged the public to participate in the event.
REPORTS OF COMMITTEES:
BUDGET-SCHOOLS-GRANTS: The Roanoke City School Board
submitted a written report requesting appropriation of funds for various
educational programs; and the Director of Finance submitted a written report
recommending that the Council concur in the request.
(For full text, see reports on file in the City Clerk's Office.)
~ Council Member Rosen offered the following budget ordinance:
(#38753-031510) AN ORDI NANCE to appropriate funding from the
Commonwealth government various educational programs, amending and
reordaining certain sections of the 2009-2010 School Fund Appropriations, and
dispensing with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 74, page 93.)
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Council Member Rosen moved the adoption of Budget Ordinance No. I'
38753-031510. The motion was seconded by Council Member Mason and
adopted by the following vote:
AYES: Council Members Cutler Lea, Mason, Price, Rosen, Trinkle, and
Mayor Bowers-7.
NAYS: None-O.
UNFINISHED BUSINESS: NONE.
INTRODUCTION AND CONSIDERATION OF ORDINANCES AND
RESOLUTIONS: NONE.
MOTIONS AND MISCELLANEOUS BUSINESS:
INQUIRIES AND/OR COMMENTS BY THE MAYOR AND MEMBERS OF
CITY COUNCIL:
SISTER CITIES COMMITTEE: Council Member Cutler announced that
he was in attendance at the Roanoke Valley Sister City dinner which was held at
Roanoke College, Colket Student Center, Wortmann Ballroom, on Saturday, I
March 13, and the former City Manager, Darlene Burcham, was recognized for
her contribution to the organization; and he spoke about a recent edition of the
Virginia Business Magazine which included a letter to the Editor by Joyce
Waugh, President and CEO of the Roanoke Regional Chamber of Commerce,
titled, "Scenic Views are Important Part of Area's Quality Life."
(See copies of information on file in the City Clerk's Office.)
YOUTH: Vice-Mayor Lea announced that the YMCAS would be
sponsoring its Annual Father/Son Banquet on Saturday, March 20 at 5:00 p.m. at
High Street Baptist Church.
COUNCIL: Mayor Bowers announced that the Council meeting would be
recessed until Monday, March 29 for a Financial Planning Session at 1 :00 p.m.,
in the EOC Conference Room, Room 159, to continue discussion of budget
reductions.
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OATHS OF OFFICE-HOTEL ROANOKE: The Mayor advised that there is
a vacancy on the Hotel Roanoke Conference Center Commission created by the
resignation of Darlene L. Burcham as a City representative for a term ending
April 12, 2014; whereupon, he opened the floor for nominations. '
Council Member Mason placed in nomination the name of Christopher P.
Morrill.
There being no further nominations, Mr. Morrill was appointed as a City
representative on the Hotel Roanoke Conference Center Commission to fill the
unexpired term of Darlene L. Burcham commencing March 15, 2010, and ending
April 12,' 2014, by the following vote:
FOR MR. MORRILL: Council Members Cutler, Lea, Mason, Price, Rosen,
Trinkle, and Mayor Bowers-7.
At 3:12 p.m., the Mayor declared the meeting in recess for a Closed
Meeting.
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At 3:32 p.m. the Council meeting reconvened in the Council Chamber,
Vice-Mayor Lea presiding, and all Members of the Council in attendance, with the
exception of Mayor Bowers.
COUNCIL: With respect to the Closed Meeting just concluded, Council
Member Price moved that each member of City Council certify to the best of his
or her knowledge that (1) only public business matters lawfully exempted from
open meeting requirements under the Virginia Freedom of Information Act; and
(2) only such public business matters were identified in any motion by which any
Closed meeting was convened were heard discussed or considered by City
Council. The motion was seconded by Council Member Cutler and adopted by
the following vote:
AYES: Council Members Cutler, Mason, Price, Rosen, Trinkle, and Vice-
Mayor Lea-6.
NAYS: None-O.
(Mayor Bowers was absent.)
At 3:33 p.m., the Vice-Mayor declared the Council meetihg in recess to be
reconvened at 7:00 p.m., in the Council Chamber, Room, 450, fourth floor,
Noel C. Taylor Municipal Building, 215 Church Avenue, S. W.
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256
At 7:00 p.m., the Council meeting reconvened in the Council Chamber, -I
Room 450, Noel C. Taylor Municipal Building, with Vice-Mayor Lea presiding.
PRESENT: Council Members M. Rupert Cutler, Gwendolyn W. Mason,
Anita J. Price, Court G. Rosen, David B. Trinkle, and Vice-Mayor Sherman P.
Lea-6.
ABSENT: Mayor David A. Bowers-1.
The Vice-Mayor declared the existence of a quorum.
OFFICERS PRESENT: Christopher P. Morrill, City Manager; William M.
Hackworth, City Attorney; Ann H. Shawver, Director of Finance; and
Stephanie M. Moon, City Clerk.
OTHERS PRESENT: Cecelia 1. Webb, Assistant Deputy City Clerk.
The Invocation was delivered by Vice-Mayor Lea.
The Pledge of Allegiance to the Flag of the United States of America was
led by Vice-Mayor Lea.
PRESENTATIONS AND ACKNOWLEDGMENTS: NONE.
I
ZONING: Pursuant to Resolution No. 25523 adopted by the Council on
Monday April 6, 1981, the City Clerk having advertised a public hearing from
Monday, March 15, 2009, at 7:00 p.m., or as soon thereafter as the matter may
be heard, on a request of Daniel L. Crandall to rezone properties located at 368,
370 and 374 Elm Avenue, S. W., bearing Official Tax Nos. 1020702 through
1020704, from RM-2, Residential Mixed Density District, to MX, Mixed Use
District, for the purpose of general or professional offices, such rezoning to be
subject to the condition that the property will be developed in substantial
conformity with a development plan prepared by Hill Studio dated January 7,
2010, the matter was before the body.
Legal advertisement of the public hearing was published in The Roanoke
Times on Friday, February 26, 2010 and Friday, March 5, 2010.
(See publisher's affidavit on file in the City Clerk's Office.)
The Planning Commission submitted a written report recommending
denial of the rezoning.
(For full text, see copy of report on file in the City Clerk's Office.)
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257
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Council Member Cutler offered the following ordinance:
(#38754-0315.10) AN ORDI NANCE to amend 936.2-100, Code of the City
of Roanoke (1979), as amended, and the Official Zoning Map, City of Roanoke,
Virginia, dated December 5, 2005, as amended, to rezone certain properties
within the City, subject to a certain condition proffered by the petitioner; and
dispensing with the second reading of th.is ordinance by title.
(For full text of ordinance, see Ordinance Book No. 74, page 94.)
Council Member Cutler moved the adoption of Ordinance No. 38754-
031510. The motion was seconded by Council Member Trinkle.
Vice-Mayor Lea inquired if there were persons present who wished to
speak in connection with the matter.
Patrick Fennell, Attorney, appeared before the Council in support of the
petitioner's request for rezoning, advising that inasmuch as the Planning
Commission voted to denial the Jezoning, City staff recommended approval.
Joel Richert appeared in opposition of the request for rezoning.
I
(See copy of comments on file in the City Clerk's Office.)
Phillip Morgan appeared before the Council in opposition of the request for
rezoning.
Chris Craft appeared before the Council in support of the request for
rezoning.
Following in-depth discussion regarding the expansion of the existing
professional office facility located at 366 Elm Avenue, S. W., involving renovation
of two existing two-story residential buildings for office use, and the addition of a
10-space surface parking lot located at the rear and side of the existing buildings,
to be accessed from the alley and screened from adjoining residences, the Vice-
Mayor declared the public hearing closed.
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258
There being no additional questions and/or comments by the Council I
Members, Ordinance No. 38754-031510 was adopted by the following vote:
AYES: Council Members Cutler, Mason, Price, Rosen, Trinkle and Vice-
Mayor Lea-6.
NAYS: None-O.
(Mayor Bowers was absent.)
BONDS: Pursuant to instructions by the Council, the City Clerk having
advertised a public hearing for Monday, March 15, 2010, at 7:00 p.m., or as soon
thereafter as the matter may be heard, on the proposed adoption of a resolution
reallocating the amount of $1,758,392.00 of the general obligation public
improvement bonds of the City authorized for issuance under Resolution No.
35489-080601 adopted by the Council on August 6, 2001, as supplemented by
Resolution No. 37373-041706 adopted by the Council on April 17, 2006, from the
purpose of "Libraries" to "Public Buildings", and reallocating the amount of
$565,000.00 of the general obligation public improvement bonds of the City
authorized for issuance under Resolution No. 38205-081808 adopted by the
Council on August 18, 2008 from the purpose of "Public Libraries" to "Public
Buildings," the matter was before the body.
Legal advertisement of the public hearing was published in The Roanoke
Times on Monday, March 1, 2010, and Monday, March 8, 2010.
I
(See publisher's affidavit on file in the City Clerk's Office.)
The Director of Finance submitted a written report recommending budget
adjustment to reflect revisions to Capital Improvement Program.
(For full text, see report on file in the City Clerk's Office.)
Council Member Mason offered the following resolution:
(#38755-031510) A RESOLUTION of the Council of the City of Roanoke,
Virginia, reallocating the purposes and the amounts of the General Obligation
Public Improvement Bonds authorized for issuance under Resolution No. 35489-
080601, as supplemented by Resolution No. 37373-041706, and under
Resolution No. 38205-081808.
(For full text of resolution, see Resolution Book No. 74, page 96.)
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Council Member Mason moved the adoption of Resolution No. 38755-
031510. The motion was seconded by Council Member Rosen.
Vice-Mayor Lea inquired if there were persons present who wished to
speak in connection with the matter. There being none, the Vice-Mayor declared
the public hearing closed.
There being no questions and/or comments by the Council Members,
Resolution No. 38755-031510 was adopted by the following vote:
AYES: Council Members Cutler, Mason, Price, Rosen, Trinkle and Vice-
Mayor Lea-6.
NAYS: None-O.
(Mayor Bowers was absent.)
Council Member Cutler offered the following budget ordinance:
I
(#38756-031510) AN ORDINANCE to de-appropriate funding from bond
funds for various projects and to transfer funding from 2002A, 2008A VRA and
cash funding to the Police Academy Facilities project, amending and reordaining
certain sections of the 2009-2010 Capital Projects, Golf Course and
Amphitheater Funds Appropriations and dispensing with the second reading by
title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 74, page 98.)
Council Member Cutler moved the adoption of Budget Ordinance No.
38756-031510. The motion was seconded by Council Member Mason and
adopted by the following vote:
AYES: Council Members Cutler, Mason, Price, Rosen, Trinkle and
Vice-Mayor Lea-6.
NAYS: None-O.
(Mayor Bowers was absent.)
I
CITY CODE-CITY PROPERTY: Pursuant to instructions by the Council,
the City Clerk having advertised a public hearing for Monday March 15, 2010, at
7:00 p.m., or as soon thereafter as the matter may be heard, on issuance of
amending Section 32-104(d), Code of the City of Roanoke (1979), as amended,
to clarify the tax credit on the personal property tax on motor vehicles which use
clean special fuels, the matter was before the body.
260
Legal advertisement of the public hearing was published in The Roanoke I
Times on Friday, March 5, 2010
(See publisher's affidavit on file in the City Clerk's Office.)
The City Manager submitted a written communication recommending
adoption of the amended ordinance establishing a 10 percent credit on the
amount due from the owners of clean special fuel vehicles after the State's
personal property tax relief (PPTRA) has been applied to the tax to be effective
January 1,2010.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Trinkle offered the following ordinance:
(#38757-031510) AN ORDINANCE amending of Subsection (d) of 32-
104, Levied: rates, Article III, Tax on Tanaible Personal Propertv Generallv,
Chapter 32, Taxation. Code of the City of Roanoke which provides for a special
personal property tax rate for certain motor vehicles which use clean special
fuels; and dispensing with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 74, page 100.)
I
Council Member Trinkle moved the adoption of Ordinance No. 38757-
031510. The motion was seconded by Council Member Mason.
Vice-Mayor Lea inquired if there were persons present who wished to
speak in connection with the matter. There being none, the Vice-Mayor declared
the public hearing closed.
There being no questions and/or comments by the Council Members,
Ordinance No. 38757-031510 was adopted by the following vote:
AYES: Council Members Cutler, Mason, Price, Rosen, Trinkle and Vice-
Mayor Lea-6.
NAYS: None-O.
(Mayor Bowers was absent.)
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1
261
CITY MARKET: CITY PROPERTY: In concurrence of the City Manager's
request, the public hearing with regard to a proposal of the City of Roanoke to
lease approximately 603 square feet of City-owned property located in the
Roanoke City Market Building at 32 Market Square, Roanoke, Virginia, 24011, to
C. Roger Lamm, III, dba Big Lick Pizza Co., to be used as a restaurant
establishment, on a month to month basis beginning April 1, 2010, such terms
not to exceed one year was rescheduled to Monday, April 5, 2010 at 2:00 p.m., in
the Council Chamber.
HEARING OF CITIZENS UPON PUBLIC MA TIERS: The Mayor advised
that Council sets this time as a priority for citizens to be heard. Matters requiring
referral to the City Manager will be referred immediately for response,
recommendation or report to Council.
BUDGET: Chris Craft appeared before the Council and expressed
concern about the budget cuts being proposed by the State.
BUDGET-SCHOOLS: Dawn Rees-Blakeman appeared before the
Council and expressed concern aboutthe funding to education.
(See copy of remarks on file in the City Clerk's Office.)
BUDGET-SCHOOLS: Kelly Miller appeared before the Council and spoke
about additional funding for the Roanoke City Public Schools.
REFUSE: Stefon Walker appeared before the Council to share ideas on
recycling as well as ways to donate funds to help City schools.
(See copy of remarks on file in the City Clerk's Office.)
BUDGET-TAXES-SCHOOLS: Council Member Cutler offered a motion
for the Council to hold a public hearing on Monday, April 5, 2010, to consider an
increase in the food and beverage tax (meal tax) for a period of two years to
provide additional funding to the Roanoke City Public Schools. The motion was
seconded by Council Member Mason and adopted.
BUDGET: The City Manager announced that the City would hold two
public forums on Wednesday, March 31, 2010 to educate the community about
the financial challenge facing the City of Roanoke and Roanoke City Public
Schools for Fiscal Year 2011.
262
There being no further business, Vice-Mayor Lea declared the meeting in I
recess at 8:15 p.m., until Monday, March 29, 2010, at 1 :00 p.m., in the EOC
Conference Room, Room 159, first floor, Noel C. Taylor Municipal Building, for
the purpose of continuing discussion of the Fiscal Year 2010-2011 City budget
development.
Monday, March 15, 2010 meeting of the Roanoke City Council
reconvened on Monday, March 29, 2010, at 1 :00 p.m., in Room 159, Noel C.
Taylor Municipal Building, 215 Church Avenue, S. W., City of Roanoke, Virginia,
for continuation of discussion regarding the Fiscal Year 2010-2011 City budget
development, with Mayor David A. Bowers presiding.
PRESENT: M. Rupert Cutler, Sherman P. Lea, Gwendolyn W. Mason,
Anita J. Price, Court G. Rosen, David B. Trinkle and Mayor David A. Bowers 7.
ABSENT: None-O.
OFFICERS/CITY STAFF PRESENT: Christopher P. Morrill, City
Manager; William M. Hackworth, City Attorney;. Ann H. Shawver, Director of
Finance; Stephanie M. Moon, City Clerk; and Sherman M. Stovall, Director,
Office of Management and Budget.
OTHERS PRESENT: David Carson, Chairman, Roanoke City School I
Board; Dr. Rita Bishop, Superintendent, Roanoke City Public Schools; and Curt
Baker, Deputy Superintendent, Roanoke City Public Schools.
The City Manager stated that City staff would provide the Council with a
high level view of the City's balancing challenges and a summary of areas for
preliminary recommendations to close the $10.1 million gap; and since education
is such an important issue, the School's financial team will present their budget
balancing strategy during the meeting. He shared five guiding principles -
maintain core services; avoid cuts that increase future liability; avoid tax
increases; focus first on administrative and overhead expenses; and maintain
local funding of education (no reduction based on contraction in local tax revenue
and revenue sharing practice).
In closing, Mr. Morrill further stated that the Administration's goal is to
provide the Council with sufficient information through presentation, questions
and further discussion so staff could understand Council's policy direction as the
staff moved through budget finalization.
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263
I
The Director of Finance and the Director of Management and Budget
provided the Council with an overview of FY2010:-2011 budget development
update.
Revenue Trend: from growth to
decline
270
260
lii 250
c
~ 240
i 230
.E
~ 220
210
200
FY06 FY07
FY08
FY09
FY10
Revised
Feb
FY11
Revised
Mar
FY06 - FY09 Audited CAFR
FY10 & FY11 Revised Budget Estimates
6
I
Changes to FY11 Revenue Projections
February FY11 Revenue $247,351,000
Projection
State Sales Tax - local 1 % (688,000)
BPOL Tax 559,000
State Flexible Cuts (213,000)
Compensation Board 213,000 0
Law Enforcement - 599 561,000
VJCCCA Programs (95,000)
All other changes (47,000)
March FY11 Revenue $247,641,000
Projection
7
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264
Continued Uncertainty in Sales Tax
I
10
5
~ 0
Cl
16 -5
or:
() -10
~
~ -15
-+- FY09
--- FY1 0
-20
-25 July
June
Sales Tax Variance FY Month vs Same Month Prior FY
8
FY 2011 Budget Balancing Status
Projected Revenue $247,641,000
FY 2010 Adopted Budget $257,042,000
Additional Costs 703,100
Out of Ba.la.nce $10,104,100
I
Includes maintaining funding to Roanoke City Public
Schools at the FY 2010 adopted budget level -
$903,814 above funding formula
9
I
I
Base For Expenditure Reductions
Fixed Items - $157 Million
.School Operating
.Debt Service
. Transfer to Capital Projects
.Dedicated State Revenue 10
Sase for Reductions -
$100 Million
I
$8
$7
$6
l/I $5
r::
~ $4
~ $3
$2
$1
$0
Reductions To Balance Budget
FY 2007 FY 2008 FY2009 FY 2010
Eliminated 155 positions since FY 2007
11
I
265
266
Public Safety - 23.60/0 of budget
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12
Public Safety
. Building Inspections-$741 ,219
. Crisis Intervention-$177,354
. E-911 $2,860,724
. Fire-EMS -$16,748,348
I
Jail-$14,035,432
Outreach Detention-$220,654
. Police-$21,327,973
Youth Haven-$339,443
.Buildina Inspections - $57.334
. Adjust Building Inspector FTE staffing by one position and
administrative overhead - $57,334
.Fire-EMS - $316.988
. Unfund a designated training position - $78,934
. Unfund EMS Battalion Chief position - $78,795
. Unfund Assistant Fire Marshall position - $53,259
. Staff the peak time (power unit) with full-time EMS staff rather than
hourly EMS staff - $106,000
13
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I
Public Safety (continued)
.Police - $301.199
. Suspend Middle School Resource Officers - $223,830
. Adjust administrative support FTE staffing by two positions -
$77 ,369
. Discontinue Crossing Guards but provide funding to Schools
.Virginia Community Crime Control Act Program
(VJCCCA) - $700.000
. Program includes Crisis Intervention, Electronic Monitoring,
Outreach Detention, Youth Haven, Community Service,
Substance Abuse Counseling
. Fund program at required local minimum
. Results in closure of Crisis Intervention and Youth Haven
Health & Welfare - 15.40/0 of budget
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267
14
15
268
. Human Service Agency - $430,582
. Human Service Support - $160,428
. Social Services - $25,142,618
. TAP - $151,799
I
Health and Welfare
. Comprehensive Services Act-
$11,336,661
. Health Dept. - $1,555,041
. Blue Ridge Behavioral -
$448,890
. Cooperative Extension - $0
.Social Services - $77.400
. Reduce administration operating funding - $77 ,400
. State reduction of 1 % - 5%
. State share of reduction - $500,000
. Adjust FTE staffing by five positions, General Relief, Emergency
Relief, and administrative overhead
. Reduction in funding to outside agencies
. Outlined in overview of funding recommendation to outside
agencies 16
Public Works
I
. Engineering - $1,515,363 . Snow Removal - $110,280
. Environmental Mgmt. - $177 ,924 . Street Lighting - $955,989
. Facilities Buildings - $4,085,483 . Street Maintenance - $5,084,902
. Facilities Custodial- $752,818 . Traffic Engineering - $1,626,511
. Solid Waste - $6,346,788 . Public Works Admin. - $176,119
. Paving - $2,682,111
.Enaineerina - $144.924
. Adjust FTE staffing by 3 positions based on recent change in
CIP
.Facilities - Buildinas and Custodial - $521.206
.Adjust FTE staffing by three positions and administrative
overhead - $88,090
. Reduce capital building maintenance - $433,116
18
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Public Works
.Solid Waste Manaaement - $159.057
. Collect bulk and brush on alternating weeks - $83,000
. Adjust administrative support FTE staffing by one position -
$53,257
. Restructure collection schedule for Physically Challenged
collection program - $22,800
.Street Pavina - $400.000
. Reduction based on declining State revenue
.Street Maintenance - $110.717
. Street Sweeping - $30,717
. Change frequency in Central Business District from 4 to 3
days each week
. Change frequency in residential areas from 3-4 to 2 times per
year
19
Public Works (continued)
I
.Street Maintenance (continued)
. Contract curb, gutter, sidewalk (concrete maintenance) -
$50,000
. Discontinue holiday and special event decorations - $30,000
20
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269
270
Parks, Recreation, Libraries, and Cultural
3.80/0 of budget
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21
Parks, Recreation, Libraries, Cultural
. Roanoke Arts Commission -
$258,926
. Libraries - $3,292,896
Parks/Rec Admin - $1,331,824
(Excludes funding to outside
agencies)
. Park Maintenance - $2,680,424
. School Playground Maintenance
-$114,751
. Recreation and Youth Services-
$1,526,754
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.Reduction in funding to outside agencies
.Outlined in funding recommendation to outside agencies
-Libraries- $249.870
.Close Law Library two days a week - $22,896
.Close Virginia Room one day a week - $56,383
.Close Main Branch on Sunday - $11,043
.Close Raleigh Court Branch one night a week - $3,848
.Reduce funding for collection materials, programs, technology
replacement, and administrative overhead - $155,700 22
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Parks, Recreation, Libraries, Cultural
.Recreation - $205.250
.Plav Maaazine - $22.000
.Reduce volume of magazines distributed
.Aquatics Proqram - $33.250
.Operate Washington Park and Fallon Park Pools three days a week
.Proarams - $150,000
.Reduction focusing on adult and low participation program offerings
23
Judicial Administration - 3.1 % of budget
I
24
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271
272
Judicial Administration
I
. Circuit Court - $474,610 . J&D Court Clerk. $30,031
. Clerk of Circuit Court - $1,486,231 . Juvenile Court Svcs -
. Commonwealth's Atty. - $1,713,229 $1,421,658
. General District Court Clerk. . Magistrate - $2,470
$32,627 . Sheriff - $2,168,912
.Circuit Court - $49,241
. Reduce number of Law Clerks from 3 to 2
.Commonwealth's Attornev - $65.378
. Eliminate hourly employee funding
.Juvenile Court Services - $300.750
. Reduce funding for juvenile residential detention at RVDC from 24.5
to 20 beds per day based on current trend
.Sheriff - $173.902
. Suspend Dare Program
25
Community Development - 2.70/0 of budget
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26
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Community Development
. Neighborhood Services (Code
Enforcement) - $1,607,437
. Neighborhood Support -
$107,437
. Planning - $915,729
. Memberships and
Contributions - $1,345,351
. Citizens Service Center - $0
. Economic Dev. - $670,129
(Excludes funding to outside
agencies and performance
agreements)
-Reduction in funding to outside agencies
· Outlined in funding recommendation to outside agencies
.Plannina - $585.646
. Adjust FTE staffing by two positions, hourly employee staffing, and
administrative overhead - $256,918
. Use CDBG/HOME funds to cover a portion of eligible administrative
expenses - $300,000
. Eliminate stipends to Planning Commission and Board of Zoning
Appeals members - $28,728
Community Development (continued)
I
.Planning (continued)
. Reduction in Neighborhood Grant funding - $10,000
. Eliminate hourly employee staffing of Citizen Service Desk - $24,929
. Use volunteers when available
I
273
27
28
274
Debt Service, Cash Funded Capital, and
Transfers to Other Funds - 10.80/0
I
29
Debt Service and
Transfers To Other Funds
. Debt Service and Cash
Funded Capital- $22,887,952
. Civic Facilities - $2,018,100
. GRTC-$1,176,105
. Market Building - $94,500
. Grant Fund - $485,289
.Debt Service $1.700.000
. Initial planning had included additional debt service funding of $500,000
which is not needed
. Based on recent revisions to timing of debt issuance, can reduce debt service
funding $1,200,000
I
.GRTC (Vallev Metro)
. Revenue trending lower than anticipated based on ridership
. Recommend implementing a "Student" fare of $1
. Reduce Star Trolley service by 5 hours per day
. Operate 7 am to 9 am, 11 am to 2 pm, and 4 pm to 6 pm
30
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I
General Government - 4.80/0 of budget
General Government
I
Billings and Collections - $664,566
Board of Equalization - $11,540
City Attorney - $881,373
City Clerk. $492,649
City Council - $224,589
City Manager - $806,354
City Treasurer - $1,031,515
Commissioner of Revenue - $1,021,592
Electoral Board - $314,491
Employee Health - $594,511
.Human Resources. $86.637
. Suspend supervisory and leadership development, and other program
activities - $46,000
. Adjust FTE staffing by one position - $40,637
Finance - $1,841,716
General Services - $194,551
Human Resources - $993,110
Management and Budget -$535,730
Management Services - $77,119
Municipal Auditing - $667,295
Office of Communications - $373,156
Purchasing - $372,936
Real Estate Valuation - $1,037,415
.Office of Communications - $104.054
. Stop publication of Citizen Magazine and Municipal Calendar
. Use other media forms to communicate with citizens
.Citv Treasurer. $12.907
. Unfund Treasurer Clerk position and reallocate half of funding for hourly
employee
32
I
275
31
('
276
Other Adjustments
.Fundina to Outside Aaencies - $171.492
. With selected exceptions, reduce funding to outside agencies by 10%
. Total funding provided - $4.9 million
.Administrative Overhead - $382.338
. Reduction in training, administrative supplies, publications and
subscriptions, and expendable equipment
.Fleet Manaaement - $853.697
. Reduce vehicle replacement funding $1,153,697
. Increase vehicle maintenance - +$300,000
Other Adjustments
. Technoloav - $689.362
. Adjust FTE staffing by two positions - $144,362
. Reduce capital funding - $510,000
. Reduce administrative overhead - $35,000
.M iscellaneous - $7.159
.Budget Contingencv - +$161.996 .
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33
I
34
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Other Adjustments
.Change in Regular Salary Base - $575,000
. FY 2010 Adopted Budget to current based on turnover
.Reclassification Contingency - $150,000
. Reserved for position reclassification and market salary adjustments for
selected classes of positions
.Budget Balancing Contingency - $66,133
.Other Post Employment Benefits (OPE B) - $82,000
. Lower anticipated annual contribution
.Airport Rescue Firefighting - $688,000
. Reduction of equal amount of revenue
.Inflationary Costs - $115,355
. Inflationary costs lower than initially planned
Position Adjustments
I
· 64 Positions eliminated/unfunded to
balance the 2011 budget
I
277
35
36
278
Retirement Incentive to Manage
Position Eliminations
I
· To encourage retirement of eligible
employees with early notification to the City
· Not an early retirement incentive
· $300 per year of full service
· Maximum payout $9,000
· Retirement required as of July 1 st
· Will result in FY10 cost
Recommended Fee Adjustments
Incremental revenue of $163,100
I
Incremental
Fee Current Proposed Revenue
Jail Prisoner Care Fee $1.00 $3.00 $75,000
Per Day Per Day
Parking Ticket Basic Fine $15 $20 $75,000
Parking Ticket Boot Removal Fee $0 $25 $2,000
Building Inspections - Elevator Certification $25 $45 -----
Semi- Annually
Annually
Building Inspections - Cross Connections $50 first $45 $3,400
time and Annually
$35
renewal
Building Inspections - Water/Sewer Affidavits $50 $45 $200
38
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Recommended Fee Adjustments
Incremental
Fee Current Proposed Revenue
Amusement Devices $500
Kiddie Ride $15 $25
Major Ride $25 $35
Spectacular Ride $45 $55
Coaster (exceeding 30 feet) --- $150
Fireworks PelTllit $45 $250 $1,000
Per Show Per Show
Fireworks Retail Sales Permit $0 $250 $1,000
Assess $2 Court Cost Fee for Filed Civil Actions $0 $2 $5,000
(For Courthouse Maintenance
Local Operating Funding - Education
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Excludes City support of School capital projects
I
279
39
40
280
The City of Roanoke has continued to support
education as the Commonwealth has made cuts
I
$66
$64
$62
$60
rJl
.2 $58
:E $56
$54
$52
$50
$48
1,900
1,800
1,700
1,600
1,500
1,400
1,300
1,200
Local funding to Schools has increased and will remain stable in
the current economic climate
FY06
FY 11
FY07
FY08
FY09
FY 10
Fiscal Year
41
Roanoke Funding per Capita 3rd
Among First Cities
I
Hampton
Portsmouth
Newport
News
Richmond
Norfolk
Lynchburg
FY09 Per Capita Funding of Education
Source: FY09 Comparative Cost Report, Auditor of Public Accounts
42
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Continued Support of
Roanoke City Public Schools
Scbool Funding: FY08 Final FY09 Adopted FY09 Filllll FYIO FYIO Feb FYI1 Marcb
Adopted Revised Commitment
F onnula Based $61,386,632 $62,847,461 61,945,506 $61,799,938 $59,489,018 $60,896,124
Funding
Incremental $500,000 500,000 500,000 1,000,000 1,000,000 1,000,000
program
Additional Funding - 60,913 1,047,523 1,047,523 1,951,337
Total Scbool $61,386,632 63,347,461 $62,506,419 $63,847,461 $61,536,541 $63,847,461
Funding
Percentage increase 3.2% 1.8% 2,1% (1.6%)
(decrease)
From FY08 From FY08 From FY09 From FY09 From FYIO
fmal final fmal final adopted
43
D
i'JLI
Developing the 2010-11 Budget
Adopted Amendments to HB/SB 30
ROANOKE CITY
PUBLIC SCHOOLS
I
2009-1 0 2010-11
Budget HB/SB30
($ MM) ($ MM)
(ADM=12,29o) (ADM= 12, 000)
60.438 52.379
0.000 3.906
State
VRS Rate 1\
Total
60.438
56.285
Change vs.
09-10 Budget
(4.153)
44
I
281
282
II
Developing the 2010-11 Budget I
Shortfall is about $8 million *
*' Estimate includes $3,9 million VRS fee structure benefit in 2010-11
2009-10 2010-11
Budget HB/SB30
($ MM) ($ MM)
(ADM=12,290) (ADM= 12, 000)
HB/SB 30
60.438 56.285
4.379 2.500
11.500 10.667
63.847 63.847
4.069 2.869
144.233 136.168
(8.065) 45
ROANOKE CITY
PUBLIC SCHOOLS
State
SFSF
Sales Tax
City
Other
Total
Change vs.
09-10 Budget
g
falL1
Developing the 2010-11 Budget
Cuts required to balance the budget total $8.8 million
ROANOKE C11V
PUBLIC SCHOOLS
$MM
I
Revenue Shortfall
8.065
Critical Additions:
Summer School
0.600
0.135
Crossing Guards
Total Critical Additions:
0.735
Cuts Required to Balance Budget
8.800
46
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ROANOKE CITY
PUBLIC SCHOOLS
Developing the 2010-11 Budget
Cuts at $8.8 million shortfall
283
II
ROANOKE CITY
PUBLIC SCHOOLS
$ MM Positions
Cuts Required to Balance Budget
Re-allocate Special Education spending 2.050 0
Staffing Reductions Toward soa Minimum 1.550 36
High School scheduling 1.250 22
Reduce Part-time work 1.000 0
Close Round Hill 0.600 8
Restructure NCTLA 0.500 5
Employee Retirement Incentive 0.500 0
Reduce Central Office Staff OAOO 13
Reduce Athletics spending 0.300 0
Reduce facilities maintenance 0.250 4
Reduce building secretarial positions 0.200 5
Close CITY School 0.150 1
Eliminate Chess Club 0.050 0
TOTAL CUTS 8.800 94 47
Developing the 201 0-11 Budget
Add Backs with new local revenues
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$MM
Restore K-8 Staffing Reductions From SOQ Minimum
Restore key High School positions
Reopen Round Hill
DARE! SRO positions from City
Restore critical part-time work
Elementary Spanish at grades 4-6
Restore/fill key Central Office staff
CTE positions
CITY School! Senior Seminar
Restore Athletics spending
Restore facilities maintenance cuts
Restore Chess Club
1.000
0.850
0.600
0.500
0.350
0.350
0.250
0.250
0.150
0.100
0.100
0.050
TOTAL
4.550
Positions
32
12
8
o
o
5
6
6
1
o
1
o
71
48
284
20/0 Rate Increase in Prepared
Food & Beverage Tax Yields $4.4M
I
Food & Beverage T ax Projection
11.8
11.6
~ 11.4
Ul
c
g 11.2
:!i!
c 11
~
10.8
10.6
10.4
FY08 FY09 FY10 FY11
FY08 and FY09 CAFR
FY10 and FY11 Projections
Computation of Revenue from 2%
Increase in Prepared Food & Bev Tax
FY11 Projected Revenue at 11,117,000
5% Rate
2% Rate Increase Generates 4,446,000
Allowance for lost revenue from
tax increase (on incremental
2% of revenue only) 5.0%
FY11 Projected Revenue at
7% Tax Rate 15,341,000
Impact of 2% 4,383,000
Impact of 1.5% $3,300,000
Impact of 1 % $2,200,000 49
Budget Schedule
I
· Wed 3/31 - Budget Forums - Roanoke
Civic Center Exhibit Hall - 9:00 am & 6:30
pm
· Mon 4/5 - Public Hearing on 20/0 Increase
in Meals Tax - 2 pm
· Mon 4/19 - Recommended Budget
Presented to Council - 2 pm
· Thur/Fri 5/6-7 - Budget Study
· Mon 5/10 - FY11 Budget Adoption
52
(See copy of presentation on file in the City Clerk's Office.)
At this point, Council Member Mason left the meeting (4:02 p.m.)
Discussion was also held regarding the increase in the meal tax in order to
provide additional funding to the Roanoke City Public Schools.
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285
In conclusion, it was announced that on Wednesday, March 31, budget
forums were scheduled to be held at the Roanoke Civic Center, Exhibit Hall, at
9:00 a.m. and 6:30 p.m.; a public hearing scheduled before the Council to
, receive citizen comments on the two percent increase in meals tax on Monday,
April 5 at 2:00 p.m., in the Council Chamber; the recommended budget to be
presented to the Council on Monday, April 19 at 2:00 p.m., in the Council
Chamber; budget study sessions on Thursday, May 6 and May 7 if necessary in
the EOC Conference Room, Room 159; and adoption of the Fiscal Year 2011
Recommended Budget on Monday, May 10, 2010.
There being no further business, the Mayor declared the recessed
meeting adjourned at 4:28 p.m.
APPROVED
ATTEST:
~ On. ~O()tJ
Stephanie M. Moon, CMC
City Clerk
gQ~
David A. Bowers
Mayor
286
ROANOKE CITY COUNCIL-REGULAR SESSION
9:00 a.m.
I
April 5,2010
The Council of the City of Roanoke met in regular session on Monday, April 5,
2010, at 9:00 a.m., in Room 159, Noel C. Taylor Municipal Building, 215 Church
Avenue, S. W., City of Roanoke, with Mayor David A. Bowers presiding, pursuant to
Chapter 2, Administration. Article II, City Council, Section 2-15, Rules of Procedure,
Rule 1, Reaular Meetinas, Code of the City of Roanoke (1979), as amended, and
pursuant to Resolution No. 38502-070609 adopted by the Council on Monday, July 6,
2009.
PRESENT: Council Members Sherman P. Lea, Gwendolyn W. Mason, Anita J.
Price (arrived late), Court G. Rosen, David B. Trinkle, M. Rupert Cutler, and Mayor
David A. Bowers-7.
ABSENT: None-O.
The Mayor declared the existence of a quorum.
OFFICERS PRESENT: Christopher P. Morrill, City Manager; William M.
Hackworth, City Attorney; Ann H. Shawver, Director of Finance; and Stephanie M. I
Moon, City Clerk.
OTHERS PRESENT: Jonathan E. Craft, Deputy City Clerk; James Grigsby,
Assistant City Manager for Operations; and Sherman M. Stovall, Director, Management
and Budget.
Mayor Bowers welcomed everyone to the meeting.
COUNCIL: A communication from Mayor Bowers requesting that Council
convene in a Closed Meeting to discuss vacancies on certain authorities, boards,
commissions and committees appointed by Council, pursuant to Section 2.2-3711 (A)(1),
Code of Virginia (1950), as amended, was before the body.
(See communication on file in the City Clerk's Office.)
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287
Vice-Mayor Lea moved that Council concur in the request of the Mayor to
convene in Closed Meeting as above described. The motion was seconded by Council
Member Trinkle and adopted by the following vote:
AYES: Council Members Lea, Mason, Rosen, Trinkle, Cutler and Mayor
Bowers-G.
NAYS: None-O.
(Council Member Price was not present when the vote was recorded.)
COUNCIL: A communication from Council Member Gwendolyn W. Mason,
Chair, City Council Personnel Committee, requesting that Council convene in a Closed
Meeting to discuss a personnel matter, being the performance of a Council-Appointed
Officer, pursuant to Section 2.2-3711 (A)(1), Code of Virginia (1950), as amended.
(See communication on file in the City Clerk's Office.)
Council Member Mason moved that Council concur in the request to convene in
Closed Meeting as above described. The motion was seconded by Vice-Mayor Lea and
adopted by the following vote:
AYES: Council Members Lea, Mason, Rosen, Trinkle, Cutler and Mayor
Bowers-G.
NAYS: None-O.
(Council Member Price was not present when the vote was recorded.)
CITY PROPERTY-SALE/PURCHASE OF PROPERTY: A communication from
the City Manager requesting that Council convene in a Closed Meeting to discuss the
disposition of publicly-owned property, where discussion in an open meeting would
adversely affect the bargaining position or negotiating strategy of the public body,
pursuant to Section 2.2-3711 (A)(3) , Code of Virginia (1950), as amended.
Council Member Mason moved that Council concur in the request of the City
Manager to convene in a Closed Meeting as abovedescribed. The motion was
seconded by Council Member Rosen and adopted by the following vote:
AYES: Council Members Lea, Mason, Rosen, Trinkle, Cutler and Mayor
Bowers-G.
NAYS: None-D.
(Council Member Price was not present when the vote was recorded.)
288
CITY PROPERTY-SALE/PURCHASE OF PROPERTY: A communication from
the City Manager requesting that Council convene in a Closed Meeting to discuss the
disposition of publicly-owned property, where discussion in an open meeting would
adversely affect the bargaining position or negotiating strategy of the public body,
pursuant to Section 2.2-3711 (A)(3), Code of Virginia (1950), as amended.
Vice-Mayor Lea moved that Council concur in the request of the City Manager to
convene in a Closed Meeting as abovedescribed. The motion was seconded by
Council Member Mason and adopted by the following vote:
AYES: Council Members Lea, Mason, Rosen, Trinkle, Cutler and Mayor
Bowers-6.
NAYS: None-O.
(Council Member- Price was not present when the vote was recorded.)
CITY PROPERTY-SALE/PURCHASE OF PROPERTY: A communication from
the City Manager requesting that Council convene in a Closed Meeting to discuss the
disposition of publicly-owned property, where discussion in an open meeting would
adversely affect the bargaining position or negotiating strategy of the public body,
pursuant to Section 2.2-3711 (A)(3), Code of Virginia (1950), as amended.
Council Member Cutler moved that Council concur in the request of the City
Manager to convene in a Closed Meeting as abovedescribed. The motion was
seconded by Council Member Trinkle and adopted by the following vote:
AYES: Council Members Lea, Mason, Rosen, Trinkle, Cutler and Mayor
Bowers-6.
NAYS: None-O.
(Council Member Price was not present when the vote was recorded.)
ITEMS LISTED ON THE 2:00 P.M. COUNCIL DOCKET REQUIRING
DISCUSSION/CLARIFICATION AND ADDITIONS/DELETIONS TO THE 2:00 P.M.
AGENDA: NONE.
TOPICS FOR DISCUSSION BY THE MAYOR AND MEMBERS OF COUNCIL:
NONE.
At this point, Council Member Price entered the meeting (9:10 a.m.)
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289
BRIEFINGS:
GRTC Board Composition:
The Assistant City Manager for Operations presented the following proposal for
the structure of the GRTC Board and responded to Council Members' questions:
Valley Metro Players
Proposed Board Organizational Structure
Pros
Cons
Time Frame
(For full text, see copy of proposal on file in the City Clerk's Office.)
In summary, Council Member Cutler was supportive of a four-year term limit for
appointments of non-representatives; and Roanoke County should become a member
of the Board. Council Member Mason suggested solicitation for appointees for the
Citizen at Large (business leaders/bankers). The Mayor was not in favor of losing
majority control. Vice-Mayor Lea agreed with the Mayor stating that the City should
maintain viable oversight. Council Member Price remarked that representatives should
be able to relate to community problems as well as educate public.
Hershberqer Road Pedestrian and Landscape Improvement Proiects:
Karl Kleinhenz, Civil Engineer I, Engineering Division, briefed the Council on
improvements to the Hershberger Road corridor between Rutgers Street and Ordway
Drive by powerpoint. He stated that the improvements were being done in coordination
with federal and state agencies with the City responsible for two percent of the cost of
the improvements, and federal and VDOT funds supplying the remainder.
REMAINDER OF PAGE INTENTIONALLY LEFT BLANK
290
Hershberger Road Pedestrian and ~
Landscape Improvement Project ~
I
o Original agreement with VeOT signed January 2008
o Estimated $2 Million
o veor 6 year Improvement Program' funds 2005
allocation
o 800/0 Federal Funds
o 180/0 State Funds
o 20/0 Local Funds
o Primary purpose is pedestrian safety
Hershberger Road Pedestrian ~
and Landscape Improvement Project __
I
Divided into two Phases
o Phase I - Landscape Improvements due to
planting season
o Phase II - Pedestrian Improvements - primary
purpose for this project
I
291
I
Phase I - Landscape Improvements ~
~. .;~...,~
~.~,.
~.::::-f~{"/."'''' -
", " "',
"" ~ . '.
I
l!
F
~ Phase I - Landscape Improvements
1
Trees in median and both sides of road from
Ordway Drive to Grandview Avenue
Yoshino Cherry
Green Vase Zelkova
Red Maple
Crape Myrtle
Redbud
. ".
I .'
,/
"
I
,
I
i
I
292
I
Phase I - Landscape Improvements Ii:IJ
Reforestation of 1-581 ramp areas
Hardwood reforestation
mix
Low maintenance
I
Phase I - Landscape Improvements ~
Ornamental groupings in Valley View/Aviation Drive
ramp areas
Gateway from airport to
City
Blue Spruce
Hawthorne
I
293
I
Phase I - Schedule Milestones ~
o Contract amount $575,306
( $11,506 City match)
o RSG Landscaping
(local office Wise Ave, SE)
o Notice to Proceed March 8
o Scheduled completion mid June
(120 day contract)
I
Phase II - Pedestrian Improvements ~
I 0 Approximately $1 Million
o Pedestrian/Bike Connection between Cove Road
and Rutgers Street
o 1 mile of new sidewalk on each side of
Hershberger Road
o Construction anticipated to begin Summer 2010
I
294
Phase II - Pedestrian Improvements ~
Evidence of pedestrian/bike use
Currently not ADA accessible
I
I
Phase II - Pedestrian Improvements ~
North Side
o 5 foot sidewalk
o 2 foot utility strip
South Side
o Majority 7 foot sidewalk against curb
o Restricted by: Guardrail, topography, property lines
o Consistent with Complete the Streets policy
o Receives heavy pedestrian traffic
Pedestrian Enhancements
o 37 ADA Ramps
Q Improvements at Cove Road and Grandview Avenue
I
295
I
Phase I I - Pedestrian Improvements ~
~... ....-.-,
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fi,
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Phase II - Pedestrian Improvements ~
I S' II W_ Bound Lane
SJ_JIl
1/1_
I Medlen I E88l Bound Lono I r I
Sldorwelk
HERSHBERGER ROAD
TYPICAL SECnON
I
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L_u
296
Other sidewalk projects ~
· Safe Routes to School: Addison; under construction,
1000k federal SRTS grant funded
<9 Safe Routes to School: Preston Park; in design, 1000/0
federal SRTS grant funded
@ Phase 16 Citywide Curb & Sidewalk; under
construction, 1000/0 City Curb & Sidewalk fund
III 6th Street Streetscape; under construction, CIP funds
~ Rehabilitation and Conservation Districts New
Concrete Curb, Entrances & Sidewalks; under
construction, 1000/0 ARRA Stimulus funds
(For full text, see copy of powerpoint presentation on file in the City Clerk's Office.)
Council Member Cutler inquired about the Safe Routes to School project at
Addison Middle School. The City Engineer pointed out that the project includes
sidewalks from Lincoln Terrace Elementary School to the Lick Run Greenway which will
allow public access.
Geoqraphic Policinq:
Lieutenant Sam Roman, Zone 2 Commander and Lieutenant Danny Brabham,
CIB Commander, Police Department, presented the following information about zone
areas, crime statistics and analysis for different types of crime, and explained how the
department uses the data to create strategies to address and curb crime in the City. In
addition, information was shared about the Safer City of Roanoke Campaign, and the
success of the Department's Business Academy and seminars which educate local
business owners on how to prevent and respond to crimes that could occur in their
places of business.
I
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297
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Legend
Hot Spot of Z009
Concontrotlon or Incldonts
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Status of Residence at time of Burglary, April-August
2007
. Unlocked
. Locked
2009
..
m 2008
>
o
10
20
30
40
50
Number of Incidents
I
299
I
I
I
300
I
PROPERTY TARGETED MOST
BY OFFENDERS
I
· RadioslT elevisionsNCRs/DVDs (most common)
· Computer Hardware and/or Software
· Money and Credit/Debit Cards
· Jewelry
- The Roanoke Police Department currently subscribes
to LeadsOnline
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302
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304
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305
(For full text, see copy of powerpoint presentation on file in the City Clerk's Office.)
The Council expressed appreciation for the presentation.
FISCAL YEAR 2010-2011 Budaet Development Update Follow-Up
The City Manager and Director of Management and Budget shared additional
information as a followup from the recessed meeting on Monday, March 29 in
connection with the Financial Planning Session.
(For full text, see copy of presentation on file in the City Clerk's Office.)
Following discussion, the Council requested additional information in connection
with the following items associated with the FY2011 Recommended Budget
Law Library
Holiday Decorations
Fee Adjustments
Membership Dues - Virginia First Cities and Virginia Municipal League
Parking Fines
Department Accreditation
Positions Eliminated/Unfunded
(See copy of communication under date of April 15, 2010 from the City Manager in
response to follow-up.)
At 12:23 p.m., the Mayor declared the Council meeting in recess to be
reconvened at 2:00 p.m., in the Council Chamber, Room 450, Noel C. Taylor Municipal
Building.
At 2:00 p.m., the Council Meeting reconvened in the Council Chamber, Room
450, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., with Mayor David A.
Bowers presiding.
PRESENT: Council Members Sherman P. Lea, Gwendolyn W. Mason, Anita J.
Price, Court G. Rosen, David B. Trinkle, M. Rupert Cutler, and Mayor David A.
Bowers-7.
ABSENT: None-O.
The Mayor declared the existence of a quorum.
306
OFFICERS PRESENT: Christopher P. Morrill, City Manager; William M. I
Hackworth, City Attorney; Ann H. Shawver, Director of Finance; and Stephanie M.
Moon, City Clerk.
OTHERS PRESENT: Jonathan E. Craft, Deputy City Clerk.
The Invocation was delivered by The Reverend Kirk A. Ballin.
The Pledge of Allegiance to the Flag of the United States of America was led by
Mayor Bowers.
PRESENTATIONS AND ACKNOWLEDGMENTS:
ACTS OF ACKNOWLEDGEMENT-TOURISM: The Mayor recognized visitors on
fellowship with the Middle Eastern-North American Alliance through the Marshall
Roanoke program accompanied by former Mayor C. Nelson Harris.
ACTS OF ACKNOWLEDGEMENT-BUDGET: The Mayor presented the
Government Finance Officers Distinguished Budget Presentation Award to Sherman M.
Stovall, Director of Management and Budget, and staff.
HEARING OF CITIZENS UPON PUBLIC MATTERS: The Mayor advised that
Council sets this time as a priority for citizens to be heard and matters requiring referral I
to the City Manager will be referred immediately for response, recommendation or
report to Council.
RECREATION-YOUTH: George Riles appeared before Council and spoke about
the ICAA membership in Region I. Council Member Price requested that the
Administration provide a follow-up on the year's progressive.
BUDGET: Robert Gravely appeared before Council and expressed concern
about the fiscal condition of the City of Roanoke.
PARKS: Chris Craft appeared before Council and ~poke about miscellaneous
matters and East Gate Park.
MISCELLANEOUS: Manley Butler appeared. before Council and spoke about
miscellaneous matters.
CONSENT AGENDA
The Mayor advised that all matters listed under the Consent Agenda were
considered to be routine by the Members of City Council and would be enacted by one
motion in the form, or forms, listed on the Consent Agenda, and if discussion were
desired, the item would be removed from the Consent Agenda and considered
separately.
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307
MINUTES: Minutes of the regular meeting of Council held on Monday, January 4,
2010, were before the body.
. (See Minutes on file in the City Clerk's Office.)
Council Member Mason moved that the reading of the minutes be dispensed with
and approved as recorded. The motion was seconded by Vice-Mayor Lea and adopted
by the following vote:
AYES: Council Members Lea, Mason, Price, Rosen, Trinkle, Cutler and Mayor
Bowers-7.
NAYS: None-O.
CITY PROPERTY-PURCHASE/SALE OF PROPERTY: A communication from
the City Manager requesting that Council schedule a public hearing for Monday,
April 19, 2010, at 7:00 p.m., or as soon thereafter as the matter may be heard, to
consider the sale of City-owned property to John C. Anstey, President, Anstey Hodge
Advertising Group, was before the body.
(See communication on file in the City Clerk's Office.)
Council Member Mason moved that Council concur in the request of the City
Manager. The motion was seconded by Vice-Mayor Lea and adopted by the following
vote.
AYES: Council Members Lea, Mason, Price, Rosen, Trinkle, Cutler and Mayor
Bowers-7.
NAYS: None-O:
CITY MARKET-CITY PROPERTY-LEASE: A communication from the City
Manager requesting that Council schedule a public hearing for Monday, April 19, 2010,
at 7:00 p.m., or as soon thereafter as the matter may be heard, to consider the renewal
for lease of space in the City Market Building for the operation of Gone CoCo, LLC, on a
month to month basis, not to exceed 12 mo~ths, was before the body.
(See communication on file in the City Clerk's Office.)
308
Council Member Mason moved that Council concur in the request of the City I
Manager. The motion was seconded by Vice-Mayor Lea and adopted by the following
vote.
AYES: Council Members Lea, Mason, Price, Rosen, Trinkle, Cutler and Mayor
Bowers-7.
NAYS: None-O.
COMMITTEES-NEIGHBORHOODS-OATHS OF OFFICE: A communication
from the City Clerk advising of the resignation of Valerie A. Garner as a member of the
Roanoke Neighborhood Advocates, effective immediately was before the Council.
(See communication on file in the City Clerk's Office.)
Council Member Mason moved that Council accept the resignation and receive
and file the communication. The motion was seconded by Vice-Mayor Lea and adopted
by the following vote:
AYES: Council Members Lea, Mason, Price, Rosen, Trinkle, Cutler and Mayor
Bowers-7.
NAYS: None-O.
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MINUTES: Minutes of the Audit Committee held on Monday, December 21,
2009, were before the Council.
(See Minutes on file in the City Clerk's Office.)
Council Member Mason moved that the minutes of the Audit Committee be
received and filed. The motion was seconded by Vice-Mayor Lea and adopted by the
following vote:
AYES: Council Members Lea, Mason, Price, Rosen, Trinkle, Cutler and Mayor
Bowers-7.
NAYS: None-O.
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OATHS OF OFFICE-HOTEL ROANOKE CONFERENCE CENTER
COMMISSION-FAIR HOUSING BOARD-YOUTH SERVICES CITIZEN BOARD-
ROANOKE REGIONAL AIRPORT-ROANOKE VALLEY JUVENILE DETENTION
CENTER COMMISSION: Reports of qualification of the following individuals were
before the Council.
Christopher P. Morrill as a Commissioner of The Hotel Roanoke
Conference Center Commission for a term of office commencing March
15,2010 and ending April 12, 2012;
Valerie N. Hale as a member of the Fair Housing Board for a three-year
term of office. ending March 31,2013;
John E. Dooley as a member of the Roanoke Regional Airport
Commission for a four-year-term of office ending March 9, 2014; and
James O'Hare as a City representative (Alternate Member) to the
Roanoke Valley Juvenile Detention Center Commission for a term of office
. ending June 30, 2010.
(See Oaths or Affirmations of Office on file in the City Clerk's Office.)
Council Member Mason moved that the reports of qualification be received and
filed. The motion was seconded by Vice-Mayor Lea and adopted by the following vote:
AYES: Council Members Lea, Mason, Price, Rosen, Trinkle, Cutler and Mayor
Bowers-7.
NAYS: None-O.
REGULAR AGENDA
PUBLIC HEARINGS:
CITY CODE-TAXES: Pursuant to instructions by the Council, the City Clerk
having advertised a public hearing for April 5, 2010, at 2:00 p.m., or as soon thereafter
as the matter may be heard, on the issue of amending Section 32-284, Code of the City
of Roanoke (1979), as amended, increasing the City's tax on prepared food and
beverages ("meals tax") rate from five percent to seven percent for the period of July 1,
2010 until June 30, 2012, the matter was before the body.
Legal advertisement of the public hearing was published in The Roanoke Times
on Friday, March 26, 2010.
(See publisher's affidavit on file in the City Clerk's Office.)
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Council Member Mason offered the following ordinance:
(#38758-040510) AN ORDINANCE amending 932-284, Lew of tax: amount,
Article XIV, Tax on Prepared Food and Beveraae, Chapter 32, Taxation, of the Code of
the City of Roanoke (1979), as amended, by increasing the tax rate on prepared food
and beverages from five percent (5%) to seven percent (7%) for two years, providing for
an effective date; and dispensing with the second reading by title paragraph of this
ordinance.
(For full text of ordinance, see Ordinance Book No; 74, page 101.)
Council Member Mason moved the adoption of Ordinance No. 38758-040510.
The motion was seconded by Vice-Mayor Lea.
The Mayor inquired if there were persons present who wished to. speak in
connection with the matter.
SCHOOLS-TAXES: Thomas Becher, representative of the Roanoke Valley
Hospitality Association, appeared before the Council in opposition of an increase in
meal tax, but was in support of education, advising that the Association will provide six
$1,000.00 scholarships to area high school students who are graduating and pursuing a
career in hospitality and tourism management.
(See copy of comments on file in the City Clerk's Office.)
TAXES-SCHOOLS: Matt Bullington, representing Texas Tavern, appeared
before the Council in opposition of proposed meal tax increase.
TAXES-SCHOOLS: Samuel Davis appeared before the Council in support of
, proposed meal tax increase if consideration would be given to a tax increase on malt
liquor.
TAXES-SCHOOLS: LaTasha Suggs, Co-Chair, Roanoke Education Association,
appeared before the Council in support of proposed meal tax increase for schools.
TAXES-SCHOOLS: Chris Craft appeared before the Council in support of
proposed meal tax increase for approximately two years, and urged the Council to also
seek other options to fund education.
TAXES-SCHOOLS: Michael Jirousek appeared before the Council in opposition
of proposed meal tax increase, stating that the tax unfairly targets one industry.
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TAXES-SCHOOLS: Tommy Jordan appeared before the Council in support of
proposed meal tax increase and encouraged the Council to remember sunset clause.
TAXES-SCHOOLS: Kerry McGraw appeared before the Council in support of
proposed meal tax increase and submitted petitions signed by' citizens pledging to
support businesses for support of the proposed increase in meal tax.
(See copies of petitions on file in the City Clerk's Office.)
TAXES-SCHOOLS: Ray Snow appeared before the Council and urged the
Council to give thought to creative spending ideas to support education.
TAXES-SCHOOLS: Barkley Thompson appeared before the Council in support
of proposed meal tax increase.
TAXES-SCHOOLS: Mike Flanary appeared before the Council in opposition of
proposed meal tax increase.
TAXES-SCHOOLS: Alan Gleiner appeared before the Council in support of
proposed meal tax increase.
There being no additional speakers, the Mayor declared the public hearing
closed.
Vice-Mayor Lea expressed appreciation to Council Members Rosen and Trinkle
for their commitment to the school system by suggesting the proposed increase in the
meal tax.
Council Member Trinkle concurred in the sentiments of Vice-Mayor Lea, adding
that as an owner of two restaurants in the City, he too did not like to see a tax burden
put on one industry for one cause and he would like to see a broader approach. He
further advised that after considering all of the factors, he was in support of the meals
tax; however, he was concerned whether the two percent increase in the meal tax was
the right amount and if it should be for only two years.
Council Member Rosen pointed out that with regard to the State of Virginia, local
government were very limited in the areas whereby they may raise taxes, adding that a
meal tax was a discretionary tax that would help fill an immediate need and the meal tax
would help give the City some breathing room while the Council figure out ways to cut
spending. He urged his colleagues to support the tax in order to help the long-term
future of the Schools and the City.
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Council Member Price noted for the record that Reverend Edward Mitchell, I
President of the SCLC, stated that the Board met and voted to support the two percent
meal tax with the two year sunset clause.
Mayor Bowers acknowledged all of the emails, telephone calls and personal
contacts received regarding the proposed increase in the meal tax.
There being no further questions and/or comments by the Council Members,
Ordinance No. 38758-040510 was adopted by the following vote:
AYES: Council Members Lea, Mason, Price, Rosen, Trinkle, Cutler and Mayor
Bowers-7.
NAYS: None-O.
CITY MARKET-LEASES: Pursuant to instructions by the Council, the City Clerk
having advertised a public hearing for Monday, April 5, 2010, at 2:00 p.m., or as soon
thereafter as the matter may be heard, on a proposal of the City of Roanoke to lease
approximately 680 square feet of City-owned property located in the Roanoke City
Market Building at 32 Market Square to C. Roger Lamm, III, d/b/a Big Lick Pizza Co., to
be used as a restaurant establishment, on a month to month basis beginning April 1,
2010, such terms not to exceed one year, the matter was before the body.
Legal advertisement of the public hearing was published in The Roanoke Times
on Friday, March 26, 2010.
I
(See publisher's affidavit on file in the City Clerk's Office.)
The City Manager submitted a written communication recommending execution
of a new lease agreement with C. Roger Lamm, III, d/b/a Big Lick Pizza Co., located at
32 Market Square, on a month to month basis not to exceed twelve months,
retroactively commencing April 1, 2010, subject to approval as to form by the City
Attorney.
Council Member Cutler offered the following ordinance:
(#38759-040510) AN ORDINANCE authorizing the City Manager to execute a
lease agreement with C. Roger Lamm III, d/b/a Big Lick Pizza Co., for approximately
680 square feet of space in the City Market Building for a month-to-month term,
effective April 1, 2010, not to exceed twelve (12) months; and dispensing with the
second reading of this ordinance by title.
(For full text of ordinance, see Ordinance Book No. 74, page 102.)
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Council Member Cutler moved. the adoption of Ordinance No. 38759-040510.
The motion was seconded by Council Member Trinkle.
The Mayor inquired if there were persons present who wished to speak in
connection with the matter. There being none, he declared the public hearing closed.
There being no questions and/or comments by the Council Members, Ordinance
No. 38759-040510 was adopted by the following vote:
AYES: Council Members Lea, Mason, Price, Rosen, Trinkle, Cutler and Mayor
Bowers-7.
NAYS: None-O.
DECEASED PERSONS-CITIZEN OF THE YEAR-NEIGHBORHOOD
ORGANIZATIONS: The Mayor announced the passing of Florine L. Thornhill, 1960
Citizen of the Year; and former president of the Northwest Neighborhood Environmental
Organization, Inc.
PETITIONS AND COMMUNICATIONS:
BUDGET ROANOKE VALLEY RESOURCES AUTHORITY: Daniel D. Miles,
Chief Executive Officer, of the Roanoke Valley Resource Authority appeared before
Council and presented its proposed 2010-2011 Annual Budget.
(See copy of Annual Budget of the Roanoke Valley Resource Authority for Fiscal Year
2010-2011 on file in the City Clerk's Office.)
Council Member Cutler offered the following resolution:
(#38760-040510) A RESOLUTION approving the annual budget of the Roanoke
Valley Resource Authority for Fiscal Year 2010-2011, upon certain terms and
conditions.
(For full text of resolution, see Resolution Book No. 74, page 103.)
Council Member Cutler moved the adoption of Resolution No. 38760-040510.
The motion was seconded by Council Member Trinkle.
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Council Member Cutler inquired if there was any pro~pect of capturing and using I
the methane gas that is generated from the decomposition of waste at the landfill as an
energy source. Mr. Miles answered that the Board had approved solicitation for bids,
with construction commencing during the summer months.
Mr. Miles explained why the City does not have valley-wide recycling and how
the City's new contract with RDS would impact how much is spent by the City. He
gave background information on the history of the Resource Authority noting that
recycling was explicitly excluded from the responsibility of the Resource Authority and
was actually written into the Authority's Charter that no recycling services be provided.
Mr. Miles further advised that if the Resource Authority was to provide recycling
from the regional perspective, it would be necessary to revise the Charter. He said that
the authority has been tasked with the disposal of solid waste in the most
environmentally-friendly and most economically-friendly manner. He explained that the
board has recently been looking into the recycling area but until their current bond debt
is retired in 2013, it could pose some problems for their Master Indenture of Trust by
assuming additional debt that would be almost necessary to assume a regional
recycling operation.
Mr. Miles also stated that glass has historically been hard to dispose of and the
cost to transport to the nearest processor has not been cost effective, and the new RDS I
contract would offer a new service.
Mayor Bowers asked if the Resource Authority Charter referred to be Mr. Miles
was granted by the General Assembly of Virginia; whereupon, Mr. Miles answered in
the affirmative, along with the By-laws under the Members Use Agreement.
Council Member Cutler asked if the Charter could be amended, and if so by whom;
whereupon, Mr. Miles acknowledged that the Board would need to approve the change
and thereafter, would have to be considered by the governing bodies of the Charter
Member Users, being the County of Roanoke, the City of Roanoke and the Town of
Vinton. I
There being no additional comments and/or questions by the Council Members,
Resolution No. 38760-040510 was adopted by the following vote:
AYES: Council Members Lea, Mason, Price, Rosen, Trinkle, Cutler, and
Mayor Bowers-7.
NAYS: None-O.
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BUDGET-ROANOKE REGIONAL AIRPORT COMMISSION: Dan Neel, Director
of Finance and Administration, Roanoke Regional Airport, appeared before Council and
presented its proposed 2010-2011 Operating Budget and Proposed Capital
Expenditures.
(See copy of Roanoke Regional Airport Commission Fiscal Year 2010-2011 Budget and
Proposed Capital Expenditures on file in the City Clerk's Office.)
Council Member Mason offered the following resolution:
(#38761-040510) A RESOLUTION approving the Roanoke Regional Airport
Commission's 2010-2011 proposed operating and capital budget upon certain terms
and conditions.
(For full text of resolution, see Resolution Book No. 74, page 103.)
Council Member Mason moved the adoption of Resolution No. 38761-040510.
The motion was seconded by Council Member Trinkle.
Council Member Cutler asked about the brush that was cut down along 1-581;
whereupon, Mr. Neil said that it was a requirement of the FAA, that the vegetation had
been planted to prevent soil erosion. Council Member Cutler asked if it had anything to
do with potential bird strikes; whereupon, Mr. Neil thought it was just a requirement from
the FAA that applied to areas at the end of the runways.
Council Member Cutler remarked that if the area were to be re-vegetated, he
would prefer species that are native to the area.
There being no additional comments and/or questions by the Council Members,
Resolution No. 38761-040510 was adopted by the following vote:
AYES: Council Members Lea, Mason, Price, Rosen, Trinkle., Cutler, and
Mayor Bowers-7.
NAYS: None-O.
REPORTS OF CITY OFFICERS:
CITY MANAGER:
BRIEFINGS: NONE.
316
ITEMS RECOMMENDED FOR ACTION:
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CITY CODE-PARKS: The City Manager submitted a written communication
recommending amendment of the City Code to add Reserve Avenue Park to the list of
"designated park facilities" where alcoholic beverages may be possessed and
consumed.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Trinkle offered the following ordinance:
(#38762-040510) AN ORDINANCE amending and reordaining Section 24-97,
Possession or consumption of alcoholic beveraaes, of Chapter 24, Public Buildinas, of
the Code of the City of Roanoke (1979), as amended; and dispensing with the second
reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 74, page 104.)
Council Member Trinkle moved the adoption of Ordinance No. 38762-040510.
The motion was seconded by Council Member Mason and adopted by the following
vote:
AYES: Council Members Mason, Price, Rosen, Trinkle, Cutler, and I
Mayor Bowers-6.
NAYS: Vice-Mayor Lea-1.
BRIDGES-EASEMENTS-WATER-GREENWAYS: The City Manager submitted
a written communication recommending acceptance of a proposed deed of easement
from the Western Virginia Water Authority and Norsal, LLC, for land acquisition in
connection with the Roanoke River Greenway-Tinker Creek Pedestrian Bridge Project.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Cutler offered the following ordinance:
(#38763-040510) AN ORDINANCE authorizing and providing for the City's
acquisition of certain property interests needed to link the existing Roanoke River
Greenway from its current terminus near 13th Street to the end of the Tinker Creek
Greenway near Kenwood Boulevard, upon certain terms and conditions; and dispensing
with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 74, page 105.)
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Council Member Cutler moved the adoption of Ordinance No. 38763-040510.
The motion was seconded by Council Member Mason and adopted by the following
vote:
AYES: . Council Members Lea, Mason, Price, Rosen, Trinkle, Cutler, and
Mayor Bowers-7.
NAYS: None-O.
GRANTS-POLICE: The City Manager submitted a written communication
recommending acceptance of a State Homeland Security Program Grant from the
Department of Criminal Justice Services.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Mason offered the following resolution:
(#38764-040510) A RESOLUTION authorizing acceptance of the donation of a
vehicle and equipment awarded to the Roanoke City Police Department by the Virginia
Department of Criminal Justice Services, and authorizing execution of any and all
necessary documents to accept the donation.
I (For full text of resolution, see Resolution Book No. 74, page 107.)
Council Member Mason moved the adoption of Resolution No. 38764-040510.
The motion was seconded by Vice-Mayor Lea and adopted 'by the following vote: \
AYES: Council Members Lea, Mason, Price, Rosen, Trinkle, Cutler and
Mayor Bowers-7.
NAYS: None-O.
Council Member Mason offered the following budget ordinance:
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(#38765-040510) AN ORDINANCE to appropriate funding from the Department
of Homeland Security through the Commonwealth of Virginia Department of Criminal
Justice Services (DCJS) for the State Homeland Security Program Grant, amending
and reordaining certain sections of the 2009-2010 Grant Fund Appropriations, and
dispensing with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 74, page 107.)
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Council Member Mason moved the adoption of Budget Ordinance No. 38765- I
040510. The motion was seconded by Vice-Mayor Lea and adopted by the following
vote:
AYES: Council Members Lea, Mason, Price, Rosen, Trinkle, Cutler and
Mayor Bowers-7.
NAYS: None-O.
BRIDGES: The City Manager submitted a written communication recommending
a transfer of funds in connection with the reconstruction of Crestmoor Drive over
Barnhart Branch Bridge.
(For full text, see communication on file in the City Clerk's Office.)
Vice-Mayor Lea offered the following budget ordinance:
(#38766-040510) AN ORDINANCE to transfer funding from the Rose
Avenue/Garnand Branch Bridge Renovation project to the Crestmoor Drive/Barnhart
Branch Bridge Renovation project, amending and reordaining certain sections of the
2009-2010 Capital Projects Fund Appropriations and dispensing with the second
reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 74, page 108.)
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Vice-Mayor Lea moved the adoption of Budget Ordinance No. 38766-040510.
The motion was seconded by Council Member Trinkle and adopted by the following
vote:
AYES: Council Members Lea, Mason, Price, Rosen, Trinkle, Cutler, and
Mayor Bowers-7.
NAYS: None-O.
COMMENTS BY THE CITY MANAGER:
CITY EMPLOYEES-PARKS: The City Manager invited the Council and citizens
to attend a special fundraiser for the Mill Mountain Toll Booth on Tuesday, April 6. He
also announced that Ken Cronin, Director of General Services and Sustainability, and
Council Member Gwen Mason were recognized for their environmental efforts in the
current issue of City Magazine.
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DIRECTOR OF FINANCE:
FINANCIAL REPORT: The Director of Finance submitted the Financial Report for
the month of February 2010.
(For full text, see Financial Report on file in the City Clerk's Office.)
Without objection by the Council, Mayor Bowers advised that the Financial
Report would be received and filed.
TAXES: The Director of Finance submitted a written report recommending
adoption of the 2010 Tax Year Personal Property Tax Relief Percentage.
(For full text, see report on file in the City Clerk's Office.)
Council Member Mason offered the following resolution:
(#38767-040510) A RESOLUTION setting the allocation percentage for personal
property tax relief in the City of Roanoke for the 2010 tax year.
(For full text of resolution, see Resolution Book No. 74, page 109.)
Council Member Mason moved the adoption of Resolution No. 38767-040510.
The motion was seconded by Vice-Mayor Lea and adopted by the following vote:
AYES: Council Members Lea, Mason, Price, Rosen, Trinkle, Cutler and
Mayor Bowers-7.
NAYS: None-O.
BONDS-BUDGET: The Director of Finance submitted a written communication
recommending allocation of bond proceeds from the sale of General Obligation Public
Improvement Bonds Series 201 OA and Series 201 OB.
(For full text, see communication on file in the City Clerk's Office.)
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Vice-Mayor Lea offered the following budget ordinance:
(#38768-040510) AN ORDINANCE to appropriate funding from Series 2010A
and Series 2010B General Obligation Bonds to the Market Garage project and the
Roanoke River Flood Reduction project respectively, amending and reordaining certain
sections of the 2009-2010 Parking and Capital Projects Funds Appropriations and
dispensing with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 74, page 110.)
Vice-Mayor Lea moved the adoption of Budget Ordinance No. 38768-040510.
The motion was seconded by Council Member Rosen and adopted by the following
vote: ~
AYES: Council Members Lea, Mason, Price, Rosen, Trinkle, Cutler, and
Mayor Bowers-7.
NAYS: None-O.
CITY EMPLOYEES: The Director of Finance submitted a written report
recommending. consideration of a proposed retirement incentive option for city
employees.
(For full text, see report on file in the City Clerk's Office.)
Council Member Mason offered the following ordinance:
(#38769-040510) AN ORDINANCE approving and adopting a Retirement
Incentive Option for City employees eligible for retirement; and dispensing with the
second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 74, page 111.)
Council Member Mason moved the adoption of Ordinance No. 38769-040510.
The motion was seconded by Vice-Mayor Lea and adopted by the following vote:
AYES: Council Members Lea, Mason, Price, Rosen, Trinkle and
Mayor Bowers-6.
NAYS: None-O.
(Council Member Cutler abstained from voting.)
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REPORTS OF COMMITTEES: NONE.
UNFINISHED BUSINESS: NONE.
INTRODUCTION AND CONSIDERATION OF ORDINANCES AND
RESOLUTIONS: NONE.
MOTION AND MISCELLANEOUS BUSINESS:
INQUIRIES AND/OR COMMENTS BY THE MAYOR AND MEMBERS OF CITY
COUNCIL:
ART: Council Member Cutler called attention to the American Art Review
Magazine, pages 9-107, which include a report on the Taubman Museum of Art and
recognize 20 of the best paintings, reproductions and photos in the Museum. He further
emphasized that this national recognition is a very positive thing for the art museum and
the City.
At 4:29 p.m., the Mayor declared the Council meeting in recess for a Closed
Meeting in the Council's Conference Room, Room 451, fourth floor, Noel C. Taylor
Municipal Building.
At 5:30 p.m., Council Members Mason and Trinkle left during the Closed
Meeting.
At 6:12 p.m., the Council reconvened in the Council Chamber, Mayor Bowers
presiding and all Members of the Council in attendance, with the exception of Council
Members Mason and Trinkle.
COUNCIL: With respect to the Closed Meeting just concluded, Council Member
Price moved that each member of City Council certify to the best of his or her
knowledge that (1) only public business matter lawfully exempted from open meeting
requirements under the Virginia Freedom of Information Act; and (2) only such public
business matters were identified in any motion by which any Closed meeting was
convened were heard discussed or considered by City Council. The motion was
seconded by Council Member Rosen and adopted by the following votes:
FOR CLOSED MEETINGS REGARDING VACANCIES ON VARIOUS
AUTHORITIES, BOARDS, COMMISSIONS AND COMMITTEES; AND DISPOSITION
OF CITY-OWNED PROPERTY: Council Members Lea, Price, Rosen, Cutler, and
Mayor Bowers-5.
(Council Members Mason and Trinkle were absent.)
322
FOR CLOSED MEETINGS REGARDING DISPOSITION OF CITY-OWNED
PROPERTIES: Council Members Price, Rosen, Cutler and Vice-Mayor Lea-4.
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(Mayor Bowers abstained from voting; and Council Members Mason and Trinkle were
absent.)
OATHS OF OFFICE-FIFTH PLANNING COMMISSION: The Mayor called
attention to a vacancy created by the resignation of Darlene L. Burcham as. a non-
elected representative to the Roanoke Valley-Alleghany Regional Commission for a
term of office ending June 30, 2012.
The name of Christopher P. Morrill was placed in nomination.
There being no further nominations, Mr. Morrill was appointed to fill the unexpired
term of office of Darlene L. Burcham, resigned, as a non-elected representative to the
Roanoke Valley-Alleghany Regional Commission ending June 30, 2012.
FOR MR. MORRILL: Council Members Cutler, Lea, Price, Trinkle and Bowers-5.
SCHOOLS: Council elected to accord interviews on Monday, April 19
commencing at 4:00 p.m., in the Council Chamber, to the following candidates for
consideration of the upcoming two vacancies as School Board Trustees ending
June 30, 2010: The Reverend James P Beatty, Chris H. Craft, John Elliott Jr., Joelle I
Miller, Annette Lewis, Suzanne P. Moore and Brenda I. Tatum.
The City Clerk was instructed to publish a notice for a public hearing to be held
on Monday, April 19 at 7:00 p.m., or as soon as the matter may be heard, to receive
views of citizens regarding appointments to fill two upcoming vacancies on the Roanoke
City School Board.
VIRGINIA MUNICIPAL LEAGUE-COMMITTEES-COUNCIL: The following
appointments were made to the VML 2010 Policy Committees:
Council Member Gwendolyn W. Mason - Community and Economic
Development until July 1, 2010
Council Member M. Rupert Cutler - Environmental Quality until July 1,
2010
Ann H. Shawver, Director of Finance - Finance
William M. Hackworth, City Attorney - General Laws
Council Members Anita J. Price and Court G. Rosen - Human
Development and Education
Council Member David B. Trinkle - Transportation
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There being no further business, Mayor Bowers declared the meeting adjourned
at 6:14 p.m.
APPROVED
ATTEST:
:-rn. fY]O~
Stephanie M. Moon, CMC
City Clerk
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ROANOKE CITY COUNCIL-REGULAR SESSION
April 19, 2010
2:00 p.m.
The Council of the City of Roanoke met in regular session on Monday, April 19,
2010, at 2:00 p.m., in the Council Chamber, Room 450, fourth floor, Noel C. Taylor
Municipal Building, 215 Church Avenue, S. W., City of Roanoke, with Mayor David A.
Bowers presiding, pursuant to Chapter 2, Administration. Article II, Citv Council, Section
2-15, Rules of Procedure, Rule 1, Reqular Meetinqs, Code of the City of Roanoke
(1979), as amended, and pursuant to Resolution No. 38502-070609 adopted by the
Council on Monday, July 6,2009.
PRESENT: Council Members Gwendolyn W. Mason, Anita J. Price (arrived
late), Court G. Rosen, David B. Trinkle, M. Rupert Cutler, Sherman P. Lea, and Mayor
David A. Bowers-7.
ABSENT: None-O.
The Mayor declared the existence of a quorum.
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OFFICERS PRESENT: Christopher P. Morrill, City Manager; William M. I
Hackworth, City Attorney; Ann H. Shawver, Director of Finance; and Stephanie M.
Moon, City Clerk..
The Invocation was delivered by The Reverend Don E. Eshelman, Pastor,
Patterson Memorial Grace Brethren Church.
The Pledge of Allegiance to the Flag of the United States of America was led by
Mayor Bowers.
ANNOUNCEMENTS:
The Mayor announced that the public hearing on the proposed fiscal year 2010-
2011 Budget and HUD funding had been rescheduled for Monday, May 3 at 6:00 p.m.,
in the Council Chamber.
PRESENTATIONS AND ACKNOWLEDGMENTS:
At this point, Council Member Price entered the meeting (2:05 p.m.)
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COMMUNICA TIONS-RADIO-PROCLAMA TIONS: The Mayor presented a
Proclamation declaring Thursday, April 1, 2010, as Bob Lee and Dan Smith Day.
Ceremonial copies were presented to Messrs. Lee and Smith.
(See ceremonial copy of proclamation on file in the City Clerk's Office.)
HEARING OF CITIZENS UPON PUBLIC MATTERS: The Mayor advised that
City Council sets this time as a priority for citizens to be heard and matters requiring
referral to the City Manager will be referred immediately for response, recommendation
or report to Council.
BUDGET: Robert Gravely appeared before the Council and spoke about budget
funding.
ZONING: Chris Craft appeared and spoke before the Council regarding zoning
regulations.
BUDGET: Dick Kepley appeared before the Council to express concern about
the reduction in funding for the Crisis Intervention Center (Sanctuary).
(See copy of communication on file in the City Clerk's Office.)
. CONSENT AGENDA
The Mayor advised that all matters listed under the Consent Agenda were
considered to be routine by the Members of Council and would be enacted by one
motion in the form, or forms, listed on the Consent Agenda, and if discussion was
desired, the item would be removed from the Consent Agenda and considered
separately. The Mayor called attention to three Closed Meeting requests - the City
Attorney, the City Manager and the Mayor.
MINUTES: Minutes of the regular meeting of Council held on Tuesday,
January 19, 2010, were before the body.
(See Minutes on file in the City Clerk's Office.)
326
Vice-Mayor Lea moved that Council dispense with the reading of the minutes and
approve as recorded. The motion was seconded by Council Member Mason and
adopted by the_ following vote:
AYES: Council Members Mason, Price, Rosen, Trinkle, Cutler, Lea, and
Bowers-7.
NAYS: None-O.
CITY COUNCIL-COMMITTEES: A communication from Mayor David A. Bowers
requesting that Council convene in a Closed Meeting to discuss vacancies on certain
authorities, boards, commissions and committees appointed by Council, pursuant to
Section 2.2-3711(A)(1), Code of Virginia (1950), as amended, was before the body.
(See'communication on file in the City Clerk's Office.)
Vice-Mayor Lea moved that Council concur in the request of the Mayor to
convene in a Closed Meeting as above described. The motion was seconded by
Council Member Mason and adopted by the following vote:
AYES: Council Members Mason, Price, Rosen, Trinkle, Cutler, Lea and
Bowers-7.
NAYS: None-O.
SALE/PURCHASE OF PROPERTY: A communication from the City Manager
requesting that Council convene in a Closed Meeting to discuss disposition of publicly-
owned property, where discussion in an open meeting would adversely affect the
bargaining position or negotiating strategy of the public body, pursuant to Section 2.2-
3711 (A)(3), Code of Virginia (1950), as amended, was before the body.
(See communication on file in the City Clerk's Office.)
Vice-Mayor Lea moved that Council concur in the request of the City Manager to
convene in a Closed Meeting as above described. The motion was seconded by
Council Member Mason and adopted by the following vote:
AYES: Council Members Mason, Price, Rosen, Trinkle, Cutler, Lea and
Bowers-7.
NAYS: None-O.
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CITY COUNCIL: A communication from the City Attorney requesting that
Council convene in a Closed Meeting to consult with legal counsel on a legal matter
requiring the advice of counsel, pursuant to Section 2.2-3711 (A)(7), Code of Virginia
(1950), was before the body.
(See communication on file in the City Clerk's Office.)
Vice-Mayor Lea moved that Council concur in the request of the City Attorney to
convene in a Closed Meeting as above described. The motion was seconded by
Council Member Mason and adopted by the following vote:
AYES: Council Members Mason, Price, Rosen, Trinkle, Cutler, Lea, and
Bowers-7.
NAYS: None-O.
REGULAR AGENDA
PUBLIC HEARINGS: NONE.
PETITIONS AND COMMUNICATIONS:
CABLE TELEVISION-BUDGET: Council Member David B. Trinkle, the City's
representative to the Roanoke Valley Regional Cable Television Committee, transmitted
the RVTV Fiscal Year 2010-2011 budget.
(For full text, see documents on file in the City Clerk's Office.)
Council Member Trinkle offered the following resolution:
(#38770-041910) A RESOLUTION approving the recommendation of the
Roanoke Valley Regional Cable Television Committee to approve the annual operating
budget for Fiscal Year 2010-2011 for the operation of the regional government and
educational access station, Roanoke Valley Television (RVTV, Channel 3), and for the
City to provide partial funding.
(For full text of resolution, see Resolution Book No. 74, page 112.)
Council Member Trinkle moved the adoption of Resolution No. 38770-041910.
The motion was seconded by Council Member Rosen.
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Discussion was held with regard to televising the 9:00 a.m. informal sessions of
Council. It was stated that the necessary equipment was non-existent in the Emergency
Operations Conference Center Room where the monthly informal sessions were held;
however, the RVTV could accommodate the meetings if they were moved to the Council
Chamber.
There being no further discussion, Resolution No. 38770-041910 was adopted by
the following vote:
AYES: Council Members Mason, Price, Rosen, Trinkle, Cutler, Lea and Mayor
Bowes-7.
NAYS: None-D.
REPORTS OF OFFICERS:
CITY MANAGER:
BRIEFINGS:
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BUDGET: Sherman M. Stovall, Director of Management and Budget, and the
Director of Finance shared details highlighting the Recommended 2010-2011 Fiscal I
Year budget, as follows:
Guidina Principles
. Maintain core services
. Avoid reductions that increase future liability
. Avoid tax increase
. Focus first on administrative and overhead expenses
. Maintain local funding of education
o No reduction based on contraction in local tax
revenue and revenue sharing practice
FY2010-2011 Budaet
. Recommended budget is balanced
. Budget Totals - $253,461,000.00
o Decrease of $3,581 ,000.00 or 1.4 percent
o Includes two percent in prepared food and beverage
tax and adjustment in a few rates and fees.
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General Fund Revenue Summary
Projected Revenue Growth (Decline) - FY2011 Recommended Revenue
Estimates Compared to FY10 Adopted Estimates
Projected State Revenue Decline - FY2011 Recommended Revenue Estimates
Compared to FY10 Adopted Estimates
Recommended Fee Adjustments
Additional Fundino to Schools
. $135,000.00 will be reallocated from the Police Department to Schools for
Crossing Guards
Budoet Savinos - $1.7 Million
. Achieved savings of $1.7 million due to:
o Change in pay base due to retirement and turnover
o Reduction in health insurance costs
o Economic Development performance agreements
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Other Reauired Costs - $1.3 Million
. Funding of $1.3 million provided to address cost increase
o Utilities (Electric and Water/Sewer)
o Full-Year Cost of City Share - Health Department
Civic Mall Rent
o Maintenance of Vehicles
o Technology Maintenance
o Retirement Contribution Rate - City and Virginia
Retirement System
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Reductions to Balance Budoet - $9 Million
. Program Reductions Include:
o Street Paving
· Based on reduction in State funding
o Collect Bulk/Brush on Alternating Weeks
· Bulk one week and Brush next week
o Frequency of Street Cleaning
o Operating Hours Law Library
· Full Day on Monday
· Half-Day Tuesday - Friday
o Close Virginia Room one day a week
o Close Raleigh Court Branch one night a week
o Close Main Library Branch on Sunday
o Library collection materials, programs, technology
replacement
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o Washington Park and Fallon Park Pool operating
hours
· Each facility open three days a week
o Parks and Recreation Programs
o Closure of Crisis Intervention Center
· Reduction in State funding
· Providing local match funding at $350,000.00
above State required level
o Citizen Magazine and Municipal Calendar
o Support Outside Agencies
o Civic Center Subsidy
. General reductions include:
o Equipment replacement and capital maintenance
funding
· Fleet replacement
· Technology
· Capital Building Maintenance
o Debt Service
o Administrative Overhead
· Training and Development, supplies, publications/
subscriptions, and expendable equipment
o Suspend employee leadership training
o Eliminate/unfund 51 positions
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Continued Budoet Uncertainty - $1.4 million
. To prepare for future budget uncertainty, included $1.4
million for:
o Budget Stabilization Reserve - $250,000.00
o State Reduction Contingency - $902,000.00
· Provides protection in the event of additional in
year reductions
o Budget Contingency - $272,460.00
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Reductions to Balance Budoet
Eliminated 188 positions since FY2007 includes proposed
FY 2011
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Budoet Calendar
. Budget Public Hearing
o May 3, 2010 (Revised Date)
o 7:00 p.m. Council Chamber
. Budget Study
o May 6 and 7 (if needed)
. Budget Adoption
o May 10, 2010
o 2:00 p.m. (Council Chamber)
(For full text, see copy of presentation and Resource Allocation Plan Fiscal Year 2010-
2011; and copy of a communication from. the City Manager dated April 29, 2010
outlining additional information on specific items associated with the FY2011
Recommended Budget)
DISCUSSION:
Mayor Bowers asked if the additional assessment for the court costs for civil
actions was a dedicated funding source for maintenance of the court house;
whereupon, Ms. Shawver assumed it would be, but would provide a follow-up response
later.
Council Member Cutler asked about the money to maintain the Law Library;
whereupon, Ms. Shawver answered that some of the funds were from law library fees,
totaling around $93,000.00 at the Fiscal Year 2011.
Vice-Mayor Lea stated that as a matter of priority, he was just not convinced that
the law library was critical.
With regard to funding agreement with the Schools, Council Member Trinkle
thought the City was supposed to have been at the $1.5 million level this year in terms
of its pledge,. and inquired if the Administration considered the $500,000.00 to the
Schools as part of the meal increase and if the City was going to continue towards the
$2.5 million; whereupon, in response to the first part of the question, Ms. Shawver
replied in the affirmative, advising that it was not $1.5 million because the increase of
$4.4 million was fairly significant, so the additional $500,000.00 increment was not
being done this fiscal year. Based on the resolution adopted by the Council, her
assumption would be that staff would continue to grow the program.
Council Member Trinkle asked if the pledge would end in 2012; whereupon Ms.
Shawver answered it would end in 2013.
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Council Member Trinkle remarked that the goal was to be $2.5 million above the
funding formula yearly, which had already been achieved this fiscal year with the
proposed meal tax. He questioned whether the City should continue its pledge
commitment in addition to the meal tax, suggesting that the Council advise either the
Director of Finance or him if they desired for the matter to be discussed by the Joint
Services Committee, adding he wanted to ensure that the Schools were aware of the
discussion.
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Ms. Shawver pointed out that there is some language that states, "subject to
funding availability," adding that the Council was somewhat heroic during fiscal year
2009-2010 to grow the funding from half a million to a million when the funding was
dropping.
Council Member Trinkle asked if a particular program would be affected by the
reduction in the Parks and Recreation budget; whereupon Mr. Stovall explained that
there were several programs that would be impacted, primarily outdoor recreation and
adult leisure, as well as the athletic program, adding that it was a minimal reduction and
if preferred, additional information could be provided.
Council Member Rosen asked about the Budget Stabilization Reserve and if it
could be revisited in terms of a percentage versus a flat amount; whereupon, Mr. Stovall
answered that the intent was to revisit the item on an annual basis, and over the next
several months staff would be providing the Council with some revisions to the financial I
policies.
There being no further discussion, the Fiscal Year 2011 Recommended Budget
was referred to Budget Study.
ITEMS RECOMMENDED FOR ACTION:
BUDGET-GRANTS-TECHNOLOGY: The City Manager submitted a written
communication recommending acceptance of the Criminal Justice Technology
Improvement Grant from the Department of Criminal Justice Services (DCJS).
(For full text, see communication on file in the City Clerk's Office.)
Council Member Mason offered the following resolution:
(#38771-041910) A RESOLUTION authorizing acceptance of the Criminal
Justice Information Technology Improvement Grant from the Department of Criminal
Justice Services (DCJS), and authorizing execution of any required documentation on
behalf of the City.
(For full text of resolution, see Resolution Book No. 74, page 113.)
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Council Member Mason moved the adoption of Resolution No. 38771-041910.
The motion was seconded by Vice-Mayor Lea and adopted by the following vote:
AYES: Council Members Mason, Price, Rosen, Trinkle, Cutler, Lea and
Bowers-7.
NAYS: None-D.
Council Member Mason offered the following budget ordinance:
(#38772-041910) AN ORDINANCE to appropriate funding from the Federal
government through the Commonwealth of Virginia for the Byrne Memorial Information
Technology Improvement Grant Program, amending and reordaining certain sections of
the 2009-2010 Grant Fund Appropriations, and dispensing with the second reading by
title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 74, page 114.)
Council Member Mason moved the adoption of Budget Ordinance No. 38772-
041910. The motion was seconded by Vice-Mayor Lea and adopted by the following
vote:
AYES: Council Members Mason, Price, Rosen, Trinkle, Cutler, Lea and
Bowers-7.
NAYS: None-D.
COMMENTS BY CITY MANAGER: NONE.
. DIRECTOR OF FINANCE:
INSURANCE: The Director of Finance submitted a written report recommending
authorization to execute agreements to indemnify and hold harmless the Virginia
Employment Commission and the Division of Motor Vehicles against third party claims
regarding City access to their information systems.
(For full text, see report on file in the City Clerk's Office.)
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Council Member Cutler offered the following resolution:
(#38773-041910) A RESOLUTION authorizing the waiver of the City's sovereign
immunity in connection with the City's use of the Department of Motor Vehicle's (DMV)
and Virginia Employment Commission's (VEC) electronic information systems, and
authorizing execution of an agreement with the DMV and VEC, in connection with such
use of their electronic information systems.
(For full text of resolution, see Resolution Book NO.7 4, page 115.)
Council Member Cutler moved the adoption of Resolution No. 38773-041910.
The motion was seconded by Council Member Rosen.
Council Member Cutler inquired about the phrase "waiving sovereign immunity";
whereupon, the City Attorney advised that the requirement for the two agreements was
new and was instituted by the Attorney General requiring localities who sign
agreements to hold harmless the Commonwealth of Virginia if there were any actions
brought by third parties against the Commonwealth.
There being no additional questions and/or comments by the Council Members,
Resolution No. 38773-041910 was adopted by the following vote:
AYES: Council Members Mason, Price, Rosen, Trinkle, Cutler, Lea, and
Bowers-7.
NAYS: None-D.
REPORTS OF COMMITTEES:
SCHOOLS-BUDGET: The Roanoke City School Board submitted a written
report requesting appropriation of funds for various capital projects; and the Director of
Finance submitted a written report recommending that Council concur in the request.
(For full text, see reports on file in the City Clerk's Office.)
Council Member Rosen offered the following budget ordinance:
(#38774-041910) AN ORDINANCE to transfer funding from the Fallon Park
Roofing project to the Virginia Heights Roofing project and the Morningside Roofing
project, amending and reordaining certain sections of the 2009-2010 School Capital
Projects Fund Appropriations and dispensing with the second reading by title of this
ordinance.
(For full text of ordinance, see Ordinance Book NO.7 4, page 116.)
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Council Member Rosen moved the adoption of Budget Ordinance No. 38774-
041910. The motion was seconded by Council Member Price and adopted by the
following vote:
AYES: Council Members Mason, Price, Rosen, Trinkle, Cutler, Lea, and
Bowers-7.
NAYS: None-D.
UNFINISHED BUSINESS: NONE.
INTRODUCTION AND CONSIDERATION OF ORDINANCES AND
RESOLUTIONS: NONE.
MOTIONS AND MISCELLANEOUS BUSINESS:
INQUIRIES AND/OR COMMENTS BY THE MAYOR AND MEMBERS OF
COUNCIL:
YOUTH: Council Member Price expressed appreciation to the City Manager for
his assistance with the Michael Baisden One Million Mentors National Campaign to
Save Our Kids event that was coming to the Roanoke Civic Center on May 7, 2010 in
support for mentoring children.
TREES-SOLID WASTE-ARTS: Council Member Cutler shared that the Arbor
Day Foundation had named Roanoke a Tree City USA for 2009. He recognized the
City's Office of Environmental Management who recently received recognition and
approval by the Virginia Department of Environmental Quality for its 2009 Virginia
Environmental Excellence Program reports submitted on behalf of the City's Fleet and
Solid Waste Management Divisions. In addition, he stated that even though the City did
not receive the grant requested from the National Endowment for the Arts to assist in
the creation of an arts and cultural plan, the City should continue working to develop a
plan for an arts and culture district.
At 3:45 p.m., the Mayor declared the meeting in recess until 4:00 p.m., to
conduct public interviews for the appointment of two Trustees to the Roanoke City
School Board for three-year terms of office commencing July 1, 2010 and ending
June 30, 2013. The following candidates were interviewed: The Reverend James P.
Beatty, Chris H. Craft, John W. Elliott, Jr., Annette Lewis, Joelle D. Miller, Suzanne P.
Moore and Brenda I. Tatum.
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THE REVEREND JAMES P. BEATTY
Reverend Beatty stated that he has resided in northwest Roanoke for 40 years
and is married with three children whom attended and graduated from William Fleming
High School.
He noted that he graduated from Winston-Salem State University in 1968 and
received a Master's Degree from the University of Virginia in 1980 and has been
employed by the City of Roanoke as the Deputy Director of Human Resources, and as
an Interim Deputy Director of Roanoke City Schools, Human Resources. Reverend
Beatty stated that he is the current Pastor of Bethel African Methodist Episcopal
Church.
He stated that he hopes to bring to the School Board honesty, integrity, a
willingness to work hard and to be a positive contributor.
Describe the steps and action YOU will take to aain first hand knowledae about
the Roanoke City Public School system.
He advised that he will face the position with an open mind and learn everything
concerning the Roanoke City School system and the School Board, as well as be a
team player.
If selected to serve on the school board, what are the issues YOU feel most
passionate about?
He stated that his passions were the students; the teachers and a safe school
environment.
The council has fully funded schools from a local level over the past two years in
order to keep them whole durina the state fiscal crisis. How would you, as a
school board member, work with City Council to prepare budaets and a
budaetina process?
He replied that he would work closely with the Council and commended them for
supplementing and making the schools' whole.
CHRIS H. CRAFT
Mr. Craft thanked Council for the opportunity to interview and for supporting the
Roanoke City Schools. Mr. Craft advised that he has been a volunteer for 10 years.
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Describe the steps and action you will take to aain first hand knowledae about
the Roanoke City Public School system.
He noted that he had first hand knowledge of the schools and interacts with the
teachers daily.
If selected to serve on the school board, what are the issues yOU feel most
passionate about?
He explained that the students were his first passion, closely followed by
attracting, training and retaining the best staff and lastly the community.
The council has fully funded schools from a local level over the past two years in
order to keep them whole durina the state fiscal crisis. How would yOU, as a
school board member, work with city council to prepare budaets which will most
likely be based on sianificantly lower revenue?
He stated that he would work with other School Board members along with City
Council to find ways to fund all the programs without negatively affecting the students or
teachers. He noted that if the need arises to increase a tax, like the meals tax, in the
future, it should be more widespread--something that all citizens could contribute to.
SUZANNE P. MOORE
Ms. Moore advised that she currently serves on the School Board and noted that
it has been a unique opportunity,to be a part of a School Board that has achieved so
much. She felt that she cooperates and collaborates well and has common goals with
the current School Board.
She asked for Council's consideration for reappointment and added that she was
a public school teacher for 26 years and a substitute teacher for 7 years. She thanked
the Council for their attention to school matters.
Describe the steps and actions yOU would take to aain first hand knowledae
about the Roanoke CitY.Public School system.
She advised that she was very familiar with the School Board matters and has
learned a great deal. She has tried to put a special emphasis'on learning more about
the school's curriculums.
She noted that she has examined committee work that she was not familiar with
as well, and thinks she bring experience chairing the School's Audit Committee for the
last three years, working with the career and technical committee and the students
looking for work force development skills to continue at a community college or
vocational school.
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If selected to serve on the school board, what are the issues you feel most I
passionate about?
She replied that academics, dealing with adversity, preparing students to be
good citizens, and teacher and staff morale have been very important issues of the
Board.
The council has fully funded schools from a local level over the past two years in
order to keep them whole durina the state fiscal crisis. How would yOU, as a
school board member, work with city council to prepare budaets and the
budaetina process which will most likely be based on sianificantly lower
revenue?
She thanked the Council for their support of the School Board and the schools.
She advised that they must continue to educate and communicate with State officials
that schools need more revenue or more local options. She pointed out that the City
schools have collaborated with some of the surrounding school systems, and she would
like to see the school systems and City Council work together.
She summarized by saying it is important to rally the community, as the Council
has done and to consider what community groups can offer. She noted that she
currently works with a group that wants to plant a vegetable garden at the middle
schools, as well as, a citizen that mentioned getting other citizens involved, possibly I
through the Campbell's Soup coupon program, or volunteering.
Vice-Mayor Lea asked Ms. Moore if she was a part of the Blue Ridge Regional
School Board and if the board was still in existence; whereupon, Ms. Moore explained
that the School Board has been involved in the past, but she has not directly been a
part of it.
ANNETTE LEWIS
Ms. Lewis advised that she has been a City resident for over 30 years, as well
as, a wife, mother, and grandmother. She has worked for 22 years with youth in
education and work force development. She added that she has worked with kids that
have had difficulties and have dropped out of school. She will strive to help children
complete their education and have a more productive life.
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Describe the steps and actions you would take to aain first hand knowledae
about'the Roanoke City Public School system.
She first would meet with the Chair of the School Board; learn the policies,
procedures, and the protocol for being a member of the Roanoke City School Board.
She c would also meet with the School Superintendent; learn from Dr. Bishop the
challenges she recognized, as well as, tour every school and meet with the principals to
learn their challenges and successes they have achieved.
If selected to serve on the school board, what are the issues yOU feel most
passionate about?
She explained that she is very passionate about the graduation rate, the
connection between business and the school system and preparing youth for
employment opportunities and college.
The council has fully funded schools from a local level over the past two years in
order to keep them whole durina the state fiscal crisis. How would yOU, as. a
school board member, work with city council to prepare budaets and the
budaetina process which will most likely be based on sianificantly lower
revenue?
~ She commended Council member Rosen for the idea and courage to pass the
meals tax increase. She hoped to pitch the idea of hiring someone specifically for the
purpose of raising funds for Roanoke City Schools and examine creative ways to bring
more revenue in.
BRENDA I. TATUM
Ms. Tatum advised that she was a mother and has taught Art History, Drawing
and Painting. She believed that guidance for education and bringing out the best in
each student were very important.
Describe the steps and actions you would take to aain first hand knowledae
about the Roanoke City Public School system.
She pointed out that she lacked experience, but was open to listening to the
experiences of the current Board and concluding what seemed workable.
If selected to serve on the school board, what are the issues yOU feel most
passionate about?
She believed in seeing the true potential in each child and helping them to be all that
they can be.
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The council has fully funded schools from a local level over the past two years in I
order to keep them whole durina the state fiscal crisis. How would you, as a
school board member, work with city council to prepare budaets and the
budaetina process which will most likely be based on sianificantly lower
revenue?
She explained that making the most of what the sqhools have and taking
advantage of creative ideas on how to make revenue flow would help to prepare the
budget.
JOHN W. ELLIOTT, JR.
Mr. Elliott advised that he has been a resident of Roanoke since 2000 and was
employed as the Student Activities Director at Virginia Western Community College.
He listed many of his extracurricular involvements and summarized stating that
he implemented two post high school education programs titled "What's in Your
Suitcase?" and "Where to From Here after High School?", as well as presented
personal growth sessions at Patrick Henry and William Fleming as for students with
disabilities transitioning to high school.
Experienced in esteem building; career development, leadership program
development; staff training; juvenile probation officer training; criminal investigation; I
personnel director; City Administrator; Deputy Administrator for drug and alcohol
prevention program; and Education Administrator would qualify him for an opportunity to
serve.
In closing Mr. Elliott stated that success is not in what is done, but rather in the
contributions that are made while you are doing them.
Describe the steps and actions you would take to aain first hand knowledae
about the Roanoke City Public School system.
He explained that he has personally helped 6 students improve their grade point
averages and all attended college.
If selected to serve on the school board, what are the issues you feel most
passionate about?
He stated that his passion was getting parents and students excited about the
Roanoke City Public Schools, as well as, keeping teachers, administrators and City
Council excited about Roanoke City Public Schools.
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The council has fully funded schools from a local level over the past two years in
order to keep them whole durina the state fiscal crisis. How would yOU, as a
school board member, work with city council to prepare budaets and the
budaetina process which will most likely be based on sianificantly lower
revenue?
He pointed out that as a member of the School Board, he would review what was
in the future for revenue generating activities.
He summarized his comments stating that many athletic associations and youth
agencies in Roanoke have been struggling to find space for meetings and athletics
competitions. He said during the summer schools are closed and the buildings and
.fields are not used. He understood that legal ramifications were involved, but felt that
opportunities were available for the athletic teams and agencies to meet in the facilities.
JOELLE D. MILLER
Dr. Miller advised that she was a practicing Pediatric Cardiologist and has lived in
Roanoke for 14 years. She noted that she was passionate about education and
particularly public education. She recognized that some families were not strong and at
times the public school had to assume the role of a parent. She added that, not only the
schools but the community as well, needs to bring families forward and understand the
educational process.
Describe the steps and actions yOU would take to aain first hand knowledae
about the Roanoke City Public School system.
Dr. Miller stated that she would visit the schools with the superintendent and talk
to the principals and teachers.
If selected to serve on the school board, what are the issues you feel most
passionate about?
She pointed out her passion for the graduation rate and improving family
relations with students.
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The council has fully funded schools from a local level over the past two years in
order to keep them whole durina the state fiscal crisis. How would yOU, as a
school board member, work with city council to prepare budaets and the
budaetina process which will most likely be based on sianificantly lower
revenue?
She explained that working together as a team to understand the budget
process, checking the facts, prioritizing and identifying resources in the classroom to
make sure that the teachers are supported was very important.
The Mayor expressed appreciation to the candidates and announced that
Council would be receiving citizen input to receive the views of citizens regarding
appointment of two Roanoke City School Board Trustees for three-year terms of office
commencing July 1, 2010 and ending June 30, 2013 at the 7:00 p.m. session; and that
the Council will select two candidates to serve as Trustees on the Roanoke City School
Board, at its next regular scheduled meeting on Monday, May 3,2010 at 2:00 p.m.
At 5:20 p.m., the Mayor declared the meeting in recess to reconvene for a
Closed Meeting to be held in the Council's Conference Room, Room 451, fourth floor,
Noel C. Taylor Municipal Building.
At 6:48 p.m., the Council meeting reconvened in the Council Chamber, with
Mayor Bowers presiding and all Members of the Council in attendance.
COUNCIL: With respect to the Closed Meeting just concluded, Council Member
Rosen moved that each member of City Council certify to the best of his or her
knowledge that (1) only public business matters lawfully exempted from open meeting
requirements under the Virginia Freedom of Information Act; and (2) only such public
business matters were identified in any motion by which any Closed meeting was
convened were heard discussed or considered by City Council. The motion was
seconded by Council Member Trinkle and adopted by the following vote:
AYES: Council Members Mason, Rosen, Trinkle, Cutler, Lea, and Bowers-6.
NAYS: None-D.
(Council Member Price was not present when the vote was recorded.)
MARKET BUILDING-OATHS OF OFFICE-COMMITTEES: The Mayor called
attention to a vacancy on the Market Building Foundation, Inc., Board of Directors for a
term of three years; whereupon, he opened the floor for nominations:
(See copy of Market Building Foundation Outline, Bylaws and draft copy of Articles of
Incorporation on file in the City Clerk's Office.)
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At this point, Council Member Price entered the meeting (6:51 p.m.)
Council Member Mason placed in nomination the name of Sherman M. Stovall,
Director of Management and Budget.
There being no further nominations, Mr. Stovall was appointed as the City
representative to the Market Building Foundation, Inc.' Board of Directors for a term of
three years by the following vote:
FOR MR. STOVALL: Council Members Mason, Price, Rosen, Trinkle, Cutler,
Lea and Mayor Bowers-7.
At 6:51 p.m., the Mayor declared the meeting in recess until 7:00 p.m., in the
Council Chamber, Room 450, fourth floor, Noel C. Taylor Municipal Building.
At 7:00 p.m., the Council meeting reconvened in the Council Chamber, Room
450, Noel C. Taylor Municipal Building, with Mayor David A. Bowers presiding.
PRESENT: Council Members Gwendolyn W. Mason, Anita J. Price, Court G.
Rosen, David B. Trinkle, M. Rupert Cutler, Sherman P. Lea, and Mayor David A.
Bowers-7.
ABSENT: None-D.
The Mayor declared the existence of a quorum.
OFFICERS PRESENT: ChristopherP. Morrill, City Manager; William M.
Hackworth, City Attorney; Ann H. Shawver, Director of Finance; and Stephanie M.
Moon, City Clerk.
The Invocation was delivered by Mayor Bowers.
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The Pledge of Allegiance to the Flag of the United States of America was led by
Mayor Bowers.
PRESENTATIONS AND ACKNOWLEDGMENTS:
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NEIGHBORHOOD ORGANIZATIONS-DECEASED PERSONS-ACTS OF
ACKNOWLEDGMENT: Vice-Mayor Lea offered the following resolution memorializing
the late Florine Luck Thornhill:
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(#38775-041910) A RESOLUTION memorializing the late Florine Luck Thornhill,
a longtime resident of the City of Roanoke, and former President of the Northwest
Neighborhood Environmental Organization, Inc.
(For full text of resolution, see Resolution Book No. 74, page 116.)
Vice-Mayor Lea moved the adoption of Resolution No. 38775-041910. The
motion was seconded by Council Member Trinkle and adopted by the following vote:
AYES: Council Members Mason, Price, Rosen, Trinkle, Cutler, Lea, and
Bowers-7.
NAYS: None-D.
The Mayor presented a ceremonial copy of Resolution No. 38775-040910 to Mrs.
Thornhill's daughter, Barbara Johnson.
SCHOOLS-ACTS OF ACKNOWLEDGMENT: Vice-Mayor Lea offered the
following resolution paying tribute to the Patrick Henry High School Boys' Varsity I
Basketball Team:
(#38776-041910) A RESOLUTION paying tribute to the Patrick Henry High
School Boys' Varsity Basketball Team for' its outstanding 2009-10 season, including a
Final Four appearance in the 2010 Virginia High School League Group AAA Boys
Basketball State Championship.
(For full text of resolution, see Resolution Book No. 74, page 118.)
Vice-Mayor Lea moved the adoption of Resolution No. 38776-041910. The
motion was seconded by Council Member Mason and adopted by the following vote:
AYES: Council Members Mason, Price, Rosen, Trinkle, Cutler, Lea, and
Bowers-7.
NAYS: None-D.
The Mayor presented a ceremonial copy of Resolution No. 38776-041910 to
Coach Esworthy.
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SCHOOLS'-ACTS OF ACKNOWLEDGMENT: Vice-Mayor Lea offered the
following resolution paying tribute to the William Fleming High School Varsity Lady
Colonels Basketball Team.
(#38777-041910) A RESOLUTION recognizing and commending the
outstanding performance of the 2009 William Fleming High School Varsity Lady
Colonels Basketball Team.
(For full text of resolution, see Resolution Book No. 74, page 119.)
Vice-Mayor Lea moved the adoption of Resolution No. 38777-041910. The
motion was seconded by Council Member Cutler and adopted by the following vote:
AYES: Council Members Mason, Price, Rosen, Trinkle, Cutler, Lea, and
Bowers-7.
NAYS: None-D.
The Mayor presented a ceremonial copy of Resolution No. 38777-041910 to
Coach Hubbard.
CELEBRA TIONS-PROCLAMA TIONS: The Mayor presented a' proclamation
declaring April 28 - May 1, 2010, as Roanoke City Music Days.
(See ceremonial copy of proclamation on file in the City Clerk's Office.)
The Mayor presented a ceremonial copy of the proclamation to Bruce Bryan,
Cyrus Pace, and Dylan Locke.
PUBLIC HEARINGS:
ZONING: Pursuant to Resolution No. 25523 adopted by the Council on Monday
April 6, 1981, the City Clerk having advertised a public hearing for Monday, April 19,
2010, at 7:00 p.m., or as soon thereafter as the matter may be heard, on the request of
Carilion Clinic Physicians, LLC, and Carilion Services, Inc., to remove the
Comprehensive Sign Overlay District from parcels at 99, 1, 2, 3, 4, 5, 6 and 8 Riverside
Circle, S.W., bearing Official Tax Nos. 1031902, 1032001, 1032201, 1032212,
1032213, 1032214, 1032215, and 1032216, approved by Ordinance No. 37334-032006
and replace it with a new Comprehensive Sign Overlay District for the parcels set out
above, as set out in the "Comprehensive Signage Plan for Riverside Center East,
Roanoke City," dated March 15, 2010, the matter was before the body.
346
Legal advertisement of the public hearing was published in The Roanoke Times
on Friday, April 2, 2010 and Friday, April 9, 2010.
I
(See publisher's affidavit on file in the City Clerk's Office.)
The City Planning Commission submitted a written report recommending
approval of the Comprehensive Sign Overlay District, finding the application to amend
the Comprehensive Sign Overlay District on the subject properties to be consistent
with the City's Zoning Ordinance, the Comprehensive Plan, and the South Jefferson
Redevelopment Plan, adding that by allowing the applicant a flexible use of their total
sign allotment, a more cohesive and effective signage system can be installed.
(For full text, see report on file in the City Clerk's Office.)
Council Member Mason offered the following ordinance:
(#38778-041910) AN ORDINANCE to amend 936.2-100, Code of the City of
Roanoke (1979), as amended, and the Official Zoning Map, City of Roanoke, Virginia,
dated December 5, 2005, as amended, and Ordinance No. 37334-032006, adopted
March 20, 2006, to the extent such Ordinance designated certain parcels as a
Comprehensive Sign Overlay District, known as the Riverside Center Comprehensive
Sign Overlay District, located on or near Reserve Avenue, S. W.; creating a new
Comprehensive Sign Overlay District; and dispensing with the second reading of this I
ordinance by title.
(For full text of ordinance, see Ordinance Book NO.7 4, page 121.)
Council Member Mason moved the adoption of Ordinance No. 38778-041910.
The motion was seconded by Council Member Rosen.
Robert Manetta, Attorney, appeared in support of the petitioner.
The Mayor inquired whether there were persons present wishing to speak on the
matter.
There being none, he declared the public hearing closed.
There being no questions and/or comments by the Council Members, Ordinance
No. 38778-041910 was adopted by the following vote:
AYES: Council Members Mason, Price, Rosen, Cutler, Lea, and Bowers-6.
NAYS: None-D.
(Inasmuch as Council Member Trinkle is employed by Carilion Services, Inc., he I
abstained from voting.)
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ZONING: Pursuant to Resolution No. 25523 adopted by the Council on Monday
April 6, 1981, the City Clerk having advertised a public hearing for Monday, April 19,
2010, at 7:00 p.m., or as soon thereafter as the matter may be heard, on, the request of
Homer Yandle to repeal the conditions set forth in Ordinance No. 30039-52190 as they
pertain to three parcels on Ridgefield Street, N.E., zoned 1-1, Light Industrial, bearing
Official Tax Nos. 3121408, 3121409, and 3121414 and adopt the following conditions
for the three parcels: (1) the following shall be the only permitted uses: business service
establishment; dental, medical or optical laboratory; general or professional offices;
commercial caterer; multimedia production facility studio; general or special trade
contractor or tradesman's shop; general service establishment; janitorial services
establishment; commercial nursery or greenhouse; wholesale bakery, confectionary, or
similar food production; commercial, printing establishment; wholesale distribution
electrical component assembly; warehouse; business school or non-industrial trade
educational facility; broadcasting studio or station; or stealth wireless telecommunication
facility; (2) outdoor storage shall be prohibited; and (3) installation and maintenance of
40 evergreen trees along southern and eastern property line of Official Tax No.
3121408 and eastern property line of Official Tax No. 3121409, the matter was before
the body.
Legal advertisement of the public hearing was published in The Roanoke Times
on Friday, April 2, 2010 and Friday, April 9, 2010.
(See publisher's affidavit on file in the City Clerk's Office.)
The City Planning Commission submitted a written report recommending
approval, finding the application to amend proffered conditions on the subject
properties consistent with Vision 2001-2020, the Hollins/Wildwood Area Plan, and the
City's Zoning Ordinance, adding that by allowing a limited expansion of permitted uses
will increase the viability of the properties while still respecting their location within a
residential neighborhood.
(For full text, see report on file in the City Clerk's Office.)
Vice-Mayor Lea offered the following ordinance:
(#38779-041910) AN ORDINANCE to amend 936.2-100, Code of the City of
Roanoke (1979), as amended, and the Official Zoning Map, City of Roanoke, Virginia,
dated December 5, 2005, as amended, by repealing Ordinance No. 30039-52190,
adopted May 21, 1990, to the extent that it placed certain conditions on properties
located on Ridgefield Street, N. E., bearing Official Tax Nos. 3121408, 3121409, and
3121414, and by placing new proffers on the subject properties; and dispensing with the
second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book NO.7 4, page 123.)
348
Vice-Mayor Lea moved the adoption of Ordinance No. 38779-041910. The
motion was seconded by Council Member Mason.
Krista H. Vannoy, Agent, appeared in support of her client.
The Mayor inquired whether there were persons present wishing to speak on the
matter. There being none, he declared the public hearing closed.
There being no questions and/or comments by the Council Members, Ordinance
No. 38779-041910 was adopted by the following vote:
AYES: Council Members Mason, Price, Rosen, Trinkle, Cutler, Lea, and
Bowers-7.
NAYS: None-D.
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CITY-OWNED PROPERTY: Pursuant to instructions by the Council, the City
Clerk having advertised a public hearing for Monday, April 19, 2010 at 7:00 p.m., or as
soon thereafter as the matter may be heC!rd, on a proposal of the City of Roanoke to
convey City-owned property to Anstey Hodge Advertising Group, Inc., designated as
Roanoke City Tax Parcel No. 3012826, being a lot on Gilmer Avenue, N. E., which is
adjacent to property owned by Anstey Hodge Advertising Group, Inc., at 120
Commonwealth Avenue, N. E., known as Roanoke City Tax Parcel No. 3012827, the I
matter was before the body.
Legal advertisement of the public hearing was published in The Roanoke Times
on Friday, April 9, 2010.
(See publisher's affidavit on file in the City Clerk's Office.)
The City Manager submitted a written communication recommending execution
of a deed to transfer Tax Map No. 3012826 to Anstey Hodge Advertising Group, Inc.,
subject to approval as to form by the City Attorney.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Cutler offered the following ordinance:
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(#38780-041910) AN ORDINANCE authorizing the City Manager to execute the
necessary documents providing for the conveyance of an approximately 7,000 square
foot parcel of City-owned property, being a lot on Gilmer Avenue, N. E., Roanoke,
Virginia, bearing Official Tax No. 3012826, to'Anstey Hodge Advertising Group, Inc.,
upon certain terms. and conditions; and dispensing with the second reading of this
ordinance.
c
(For full text of ordinance, see Ordinance Book No. 74, page 125.)
Council Member Cutler moved the adoption of Ordinance No. 38780-041910.
The motion was seconded by Council Member Rosen.
The Mayor inquired whether there were persons present who wish to speak on
the matter.
John Anstey and Ralph Beauford, respectively, appeared before the Council in
support of the proposal.
There being no additional speakers, the Mayor declared the public hearing
closed.
There being no questions and/or comments by the Council Members, Ordinance
No. 38780-041910 was adopted by the following vote:
AYES: Council Members _Mason, Price, Rosen, Trinkle, Cutler, Lea, and
Bowers-7.
NAYS: None-D.
LEASES-CITY MARKET: Pursuant to instructions by the Council, the City Clerk
having advertised a public hearing for Monday, April 19,2010 at 7:00 p.m., or as soon
thereafter as the matter may be heard, on a proposal of the City of Roanoke to lease
approximately 742 square feet of City-owned property located in the Roanoke City
Market Building at 32 Market Square, to Gone CoCo, L.L.C., to be used as a retail
business, on a month to month basis beginning May 1, 201 O,such terms not to exceed'
one year, the matter was before the body.
Legal advertisement of the public hearing was published in The Roanoke Times
on Friday, April 9, 2010.
(See publisher's affidavit on file in the City Clerk's Office.)
350
The City Manager submitted a written communication recommending
authorization to execute a lease agreement with Gone CoCo, LLC., for approximately
742 square feet in the City Market Building located at 32 Market Square, on a month to
month basis, effective May 1, 2010, subject to approval as to form by the City Attorney.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Mason offered the following ordinance:
(#38781-041910) AN ORDINANCE authorizing the City Manager to execute a
lease agreement with Gone CoCo, L.L.C., for approximately 742 square feet of space in
the City Market Building for a month-to-month term, effective May 1, 2010, not to
exceed twelve (12) months; and dispensing with the second reading of this ordinance
by title.
(For full text of ordinance, see Ordinance Book No. 74, page 126.)
Council Member Mason moved the adoption of Ordinance No. 38781-041910.
The motion was seconded by Council Member Trinkle.
The Mayor inquired whether there were persons present who wish to speak on
the matter. There being none, he declared the public hearing closed.
There being no questions and/or comments by the Council Members, Ordinance
No. 38781-041910 was adopted by the following vote:
AYES: Council Members Mason, Price, Rosen, Trinkle, Cutler, Lea, and
Bowers-7.
NAYS: None-O.
SCHOOLS: Pursuant to instructions by the Council, the City Clerk having
advertised a public hearing for Monday, April 19, 2010 at 7:00 p.m., or as soon
thereafter as the matter may be heard, to receive the views of citizens regarding
appointment of two Roanoke City School Board Trustees for three-year terms of office
commencing July 1, 2010 and ending June 30, 2013. Candidates are: The Reverend
James P: Beatty, Chris H. Craft, John W. Elliott, Jr., Joelle D. Miller, Annette Lewis,
Suzanne P. Moore and Brenda I. Tatum, the matter was before the body.
Legal advertisement of the public hearing was published in The Roanoke Times
on Friday, April 9,2010.
(See publisher's affidavit on file in the City Clerk's Office.)
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351
The Mayor inquired whether there were persons present who wish to speak on
the matter, whereupon, the following persons spoke in support of Suzanne Moore,
Annette Lewis, The Reverend James P. Beatty, and Chris Craft:'
Annette Lewis
Johnny Taylor
Lee Wilhelm
Deborah Davoli
Alwyn Davoli
Steve Ambrose
Sherri Ambrose
Blair Barnes
Martina Hairston
Tom 'McKeon
James Beattv Chris Craft
James St. Clair Betty Gregory
Marion Vaughn-Howard
Suzanne Moore
Sandra G'. Hunter
Chris Craft
Susan Foard
LaTasha Suggs
Rennie Snow
There being no additional speakers, the Mayor declared the public hearing
closed.
The Mayor advised that the Council will select two candidates to serve as
Trustees on the Roanoke City School Board for terms commencing July 1, 2010 and
ending June 30, 2013, at its next regular scheduled meeting on Monday, May 3, 2010 at
2:00 p.m.
OTHER BUSINESS:
PURCHASE/SALE OF PROPERTY: The City Manager submitted a written
communication recommending execution of Amendment No. 1 to the. contract for
purchase and sale of real property to W. E. Muse Station, LP.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Mason offered the following ordinance:
(#38782-041910) AN ORDINANCE approving an Amendment NO.1 to a certain
Contract for Purchase and Sale of Real Property dated April 27, 2009, by and between
the City of Roanoke, Virginia, (City), and W. E. Muse Station, LP, (Buyer); authorizing
the proper City officials to execute such Amendment No.1; authorizing the City
Manager to take such actions and execute such documents as may be necessary to
provide for the implementation, administration, and enforcement of such Amendment
No.1; and dispensing with the second reading by title of this Ordinance.
(For full text of ordinance, see Ordinance Book No. 74, page 127.)
352
Council Member Mason moved the adoption of Ordinance No. 38782-041910.
The motion was seconded by Council Member Trinkle and adopted by the following
vote:
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AYES: Council Members Mason, Price, Rosen, Trinkle, Lea, and Bowers-6.
NAYS: None-O.
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(Council Member C~tler was not present when the vote was recorded.)
HEARING OF CITIZENS UPON PUBLIC MATTERS: The Mayor advised that
City Council sets this time as a priority for citizens to be heard and matters requiring
referral to the City Manager will be referred immediately for response, recommendation
or report to Council.
STREET MAINTENANCE: Chris Craft appeared before the Council regarding
road maintenance on 1-581 and Route 460.
GRANTS-SCHOOLS: Ron Jones appeared before the Council regarding CDBG
funding and school dropouts, particularly minority males. He referenced a progress
report of March 2010 pertaining to the African American Male Studies Program
sponsored by Total Action Against Poverty - This Valley Works (TAP-TVW). Vice-
Mayor Lea expressed concern about the demographics, noting that it was imperative I
that leaders work with the black males in the community since there is a lack of support
for funding from the State.
(See copy of Progress Report - March 2010 on file in the City Clerk's Office.)
GRANTS: Willie Sowell appeared before the Council regarding CDBG funding.
GRANTS: Caston Jackson appeared before the Council in support of CDBG
funding for programs.
REFUSE COLLECTION: Mike Darocha appeared before the Council and
expressed concern regarding the safety of refuse collection workers riding on the back
of refuse trucks.
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There being no further business to come before the Council, the Mayor declared
the meeting adjourned at 9:03 p.m.
APPROVED
ATTEST:
~ trr" fr;o"",
Stephanie M. Moon, CMC
City Clerk
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9:00 a.m.
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ROANOKE CITY COUNCIL-REGULAR SESSION
May 3, 2010
The Council of the City of Roanoke met in regular session on Monday, May, 3,
2010, at 9:00 a.m., in Room 159, Noel C. Taylor Municipal Building, 215 Church
Avenue, S. W., City of Roanoke, with Mayor David A. Bowers and School Board
Chairman David B. Carson presiding, pursuant to Chapter 2, Administration. Article II,
City Council, Section 2-15, Rules of Procedure, Rule 1, Reaular Meetinas, Code of the
City of Roanoke (1979), as amended, and pursuant to Resolution No. 38502-070609
adopted by the Council on Monday, July 6, 2009.
PRESENT: Council Members Anita J. Price, Court G. Rosen, David B. Trinkle,
M. Rupert Cutler, Sherman P. Lea (arrived late), Gwendolyn W. Mason, and Mayor
David A. Bowers-7.
ABSENT: None-O.
SCHOOL BOARD TRUSTEES PRESENT: Mae G. Huff, Suzanne P. Moore,
Courtney A. Penn (arrived late), Lori E. Vaught, and Chairman David B. Carson-5.
SCHOOL BOARD TRUSTEES ABSENT: Todd A. Putney and Vice-Chair I
Jason E. Bingham-2.
The Mayor declared the existence of a quorum.
OFFICERS PRESENT: Christopher P. Morrill, City Manager; William M.
Hackworth, City Attorney; Ann H. Shawver, Director of Finance; and Stephanie M.
Moon, City Clerk.
Representing the Roanoke City Public Schools: Dr. Rita D. Bishop,
Superintendent; Timothy R. Spencer, Assistant City Attorney; Cindy H. Poulton, Clerk of
the Board; and other members of the City and School administrations.
The Mayor called the meeting to order and welcomed the School Board and
Administration. He noted that the meeting was to hear an update on programs that
have been added back to the Roanoke City Public Schools Fiscal Year 2011 Budget.
At this point, School Board Trustee Penn entered the meeting (9:05 a:m.)
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School Board Chairman Carson expressed appreciation on behalf of the Board to
City Council for approving the two percent increase on the City's Prepared Food and
Beverages tax rate, indicating that the action will prevent the schools from making
drastic reductions for Fiscal Year 2011. In addition, he stressed that by the time the tax
increase sunsets in two years; other sources must be identified for addressing the
shortfall in funding from the State. He also recognized Council Members Cutler and
Mason for their steadfast support of the Schools during their tenure as Members of
Roanoke City Council.
At this point, Vic~-Mayor Lea entered the meeting (9:10 a.m.)
Fiscal Year 2010-2011 Budaet:
Chairman Carson reiterated that it has been a difficult year for public education in
Virginia, adding that in addition to the cuts made last year, this would be the second
year that employees were without a wage increase. He explained that the City has
made education a priority and its support provides hope to our urban populous and
allows the Division to continue the Forest Park Academy, the Community College
Access Program, and the Roanoke Valley Governor's School.
Mr. Carson pointed out that the Roanoke Valley Governor's School is a unique
program and great equalizer for Southwest Virginia, and recognized the unequivocal
support pledged by Roanoke City, Salem City and Craig County to maintain the
program. He also expressed concern regarding the remaining four districts that have
not expressed the same commitment.
The Chairman stated that the Division will continue to post successes as a result
of Council's support; however, entering the 2010-11 School Year with zero dollars in
savings was disconcerting because the Division will have difficulty meeting its expenses
without the $3 million in savings this year. He further stated that the Board and
Administration must explore options for Huff Lane and Round Hill Elementary Schools in
conjunction with the neighborhood, which begins in partnership with City Council in
exploring appropriate zoning changes. The Chairman interjected that a decision
regarding Round Hill would be discussed by the Board at its meeting in May 2010.
Mr. Carson reiterated that the 2012-13 School Year would be the most difficult
year inasmuch as the meals tax would be gone, and the full impact of the Composite
Index changes would be felt and payback to the Virginia Retirement System
commences. He stated that the Board would ask the Superintendent to determine how
to reinvent the Division as it would have to operate in a new norm in order to attract and
retain staff.
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With regard to the Roanoke Valley Governor's School, the Superintendent noted I
that the State provides limited funds, but the majority of funds are derived from the local
school divisions in the form of tuition for purchased student slots. She noted that
Roanoke City is the onlv division that sends freshmen to the Governor's School and
has the most slots with 120 students, adding that Roanoke County has fifty or so,
Franklin County has 35, followed by smaller numbers for Botetourt, Craig and Salem.
Dr. Bishop pointed out that last year's tuition was reduced by ten percent and this
year's tuition may be reduced by 20 percent, and one division may decide not to send
any new students in 2010-11; and the Governor's School was expanded several years
ago. She emphasized that Roanoke City Public Schools carries the debt and the debt
pay down is significantly impacted when tuition is reduced; and expressed concern
regarding the program beyond 2010-11. Council Member Trinkle requested additional
information regarding the funding sources.
The Superintendent reviewed the following add-backs as a result of the
additional revenues from the two percent increase in the meals tax:
o Restore summer sch901-following a 70 percent reduction in services
last year, there is a need to restore the program.
o Restore K-8 staffing (32 positions) from SOQ minimum-out of 159
separations, 66 positions would not be filled.
o Restore key high school positions (12)-maintaining smaller than
anticipated class sizes.
o Assume responsibility for the DARE/SRO positions from City-the cost
of this important function will be assumed by the Schools.
o Restore critical part-time work-this will provide funding for focused
curriculum work during the summer in order to maintain the momentum
and begin work to implement a new math curriculum.
o Elementary Spanish at grades four through six-allows our students to
maintain a competitive edge and _better meet the requirements for an
advanced diploma.
o Restore/fill key central office positions.
o CTE positions-particularly important for the middle school
component.
o CITY School/senior seminar-this will be a difficult decision because of
CITY School's history but it is a necessary move as only 40 students
(PH-36, WF-4) are currently participating. Both high school
campuses deserve a vibrant senior program that includes a public
speaking course and emphasizes community participation.
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o Restore athletics spending-proposed cuts were $300,000; $100,000
will be added back.
o Restore facilities maintenance cuts-includes one position, equipment
and supplies.
o Restore chess club-more than 100 students participate.
(See copy of Roanoke City Public School Amended Categorical Budget 2010-11 on file
in the City Clerk's Office.)
Comments by Council Members/School Board Trustees:
~ Council Member Price stated that CITY School served a purpose previously and
she understood the need to provide opportunities for students at both high schools to
get into college by enrolling in classes such as senior seminar and public speaking.
Council Member Trinkle stated that while this ,was a tough decision for the Board,
it is an important issue because of the benefits of having students in the downtown
area, and there was an understanding that the meals tax would save the program.
Council Member Mason asked about the status of hiring a principal for William
Fleming High School; whereupon, the Superintendent stated initial interviews had
concluded on last Friday and she would be interviewing the top candidates by telephone
on Monday and Tuesday, with a goal to take the top candidates before the community
on Thursday, adding that Deputy Superintendent Curt Baker was close to finalizing the
appointment of a new football coach at William Fleming.
Vice-Mayor Lea commented that there may be other uses for the building
currently housing CITY School and he was also concerned that the disparity be
corrected. He asked if the athletic programs generated revenues for the Division;
whereupon, Mr. Baker responded that the athletic programs cost $1.2 million and
revenues from gate receipts were approximately $120,000.00, adding transportation
costs were significant when considering 50 varsity teams that must travel to areas
outside of the City due to the Virginia High School League districting. Mr. Baker stated
that $100,000.00 would be restored to athletics, which will allow the Division to carry the
full suite of sports. .
Vice-Mayor Lea asked about pay for assistant coaches; whereupon, Mr. Baker
stated that each team is allocated a specific number of assistants and some teams have
none, with football coaches having the most assistants, and a stipend is determined for
the position based on a market basket comparison.
The Mayor asked about the appeal to Virginia High School League to redistrict
the City's high schools; whereupon, the Chairman responded that the appeal had been
denied and he would request support from the legislators to introduce bills next year
relative to the school start date and the Virginia High School League oversight.
r-...
358
Vice-Mayor Lea noted that there were only five schools in the Western Valley I
District, and it was unlikely that Virginia High School League would approve the release
of two of those schools.
Council Member Rosen stated that the speech class is vital not only because it
allows the transfer of credits but because of the instructional benefits in preparing
students to address groups in the future. The Superintendent stated that Virginia
Western Community College President Bobby Sandel supports Roanoke City Public
Schools and has been nothing but wonderful in planning for next year including the
provision of the public speaking teacher for the high schools.
Council Member Trinkle asked how the Division compared to other districts
relative to salaries; whereupon, Mr. Baker stated that Roanoke City Public Schools rank
118th out of 132 reporting divisions for teachers, with ten years of experience, relative
to total compensation.
The Superintendent expressed concern that good teachers may move to
surrounding divisions where pay is higher at the particular experience level, adding that
the Division's emphasis on pay occurs after the ten-year mark; however, all pay scales
remain frozen at this time.
Council Member Trinkle inquired as to how the Council could help with the I
rezoning for Huff Lane and Round Hill Elementary Schools; whereupon, the Chairman
stated that he understood there had been discussions and a determination that it would
be best to proceed with the rezoning when an interested party came forward with a
specific request.
The Mayor recognized School Trustees Moore and Penn for their service as
School Board Trustees, noting that School Trustee Moore had reapplied, but School
Trustee Penn had declined to seek another term of office. Mayor Bowers expressed
appreciation on behalf of the Council to Mr. Penn for his years of service to the students
and citizens of the City of Roanoke.
School Trustee Penn expressed appreciation to City Council for their support of
the Schools and stated that it had been an honor to serve on the School Board.
Vice-Mayor Lea recognized the Mayor's birthday on May 11 and extended to him
birthday wishes.
There being no further business, Chairman Carson declared the joint meeting
adjourned at 10:04 a.m.
There being no further business, Mayor Bowers declared the joint meeting in
recess at 10:04 a.m.
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At 10:17 a.m., the Council meeting reconvened, in Room 159, first floor, Noel C.
Taylor Municipal Building, with Mayor David A. Bowers presiding, and all Members of
the Council in attendance.
COUNCIL: A communication from Mayor David A. Bowers requesting that
Council convene in a Closed Meeting to discuss vacancies on certain authorities,
boards, commissions and committees appointed by Council, pursuant to Section 2.2-
3711 (A)(1), Code of Virginia (1950), as amended, was before the body.
(See communication on file in the City Clerk's Office.)
Council Member Trinkle moved that the Council concur in request of the Mayor to
convene in Closed Meeting to discuss the abovedescribed matter. The motion was
seconded by Council Member Mason and adopted by the following vote:
AYES: Council Member Price, Rosen, Cutler, Lea, Mason and Mayor Bowers-7.
NAYS: None-O.
(Council Member Trinkle was not present when vote was taken.)
ITEMS LISTED ON THE 2:00 P.M. COUNCIL DOCKET REQUIRING
DISCUSSION/CLARIFICATION AND ADDITIONS/DELETIONS TO THE 2:00 P.M.
AGENDA. Although he has no legal conflict of interest with Rebuilding Together-
Roanoke, Mayor Bowers advised that since he serves on the Board of Directors, he will
abstain from voting on the request of the City Manager for a public hearing to consider
the sale of City-owned property to Rebuilding Together-Roanoke, a non-profit, non-
sectarian organization; and will request that the matter be removed from the Consent
Agenda and considered separately.
TOPICS FOR DISCUSSION BY THE MAYOR AND MEMBERS OF COUNCIL.
NONE.
At this point, Council Member Trinkle entered the meeting (10:20 a.m.)
BRIEFINGS:
Mill Mountain Conservation Easement Update
R. Brian Townsend, Assistant City Manager for Community Development, gave
an overview of the conservation easement process, which included two alternative
deeds of gift of easement that contain the same provisions as to restrictions, terms, and
conditions related to the content of the deed and differ only in relationship to the total
acreage of Mill Mountain. He advised that the initially proposed deed would cover
. approximately 539.13 acres of the mountain, and the alternative deed would cover
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approximately 537.27 acres, with a difference' in acreage between the two deeds I
relating to an approximately two-acre portion of the northwest facing summit of Mill
Mountain. '
Mr. Townsend further advised that the alternative deed would not include the
abovementioned portion of the mountain summit within the conservation easement
area, resulting in a total of approximately 30.72 acres at the top of Mill Mountain
excluded from the conservation easement. He noted that a survey conducted by the
Engineer received over 224 respondents, and no demographics taken.
Comments:
Council Member Rosen expressed concern about one of the proposed boundary
options preventing future development on the mountain and asked that the area
proposed for the possible construction of a restaurant be excluded from the boundary.
Following discussion of the matter, the City Attorney recommended that both
options be presented as part of the proposed easement to allow the public an
opportunity to weigh in on the decision.
Mr. Townsend and Steven Buschor, Director of Parks and Recreation, responded
to additional' questions from Members of the Council regarding the process and th~
boundary options.
There being no further discussion regarding the matter, the Council concur in the
recommendation that a public hearing be held on Monday, June 21, 2010, at 7:00 p.m.,
or as soon thereafter as the matter may be heard, to receive citizen comments on the
two options.
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HUD Consolidated Plan
Frank Baratta, Budget Team Leader, gave the following overview of the 2010-
2015 HUD Consolidated Plan:
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(See copy of powerpoint presentation and document on the 2010-2011 HUD Funding
Recommendations on file in the City Clerk's Office.)
Following presentation, the Mayor noted that the matter would be discussed
further at the May 6 Budget Study session.
At 12:15 p.m., the Council meeting was declared in recess for a Closed meeting
to be held in the EOC Conference Room, Room 159, first floor, Noel C. Taylor Municipal
Building.
At 1:15 p.m., the Mayor reconvened the meeting in Room 159, with all Members
of the Council in attendance, and continued with the briefings.
Outdoor Vendinq Update
Chris Chittum, Planning Administrator, gave an overview of the proposed
ordinance that would amend the City Code in order to allow street vending, including
information about opportunities offered for public input and changes made to the
program in response to said input. In addition, he shared the process for application
and the proposed locations to allow street vendors.
He highlighted the following presentation and responded to questions from the Council:
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Application Process
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· Applicant proposes location ("~") and
provides a ~with application
· Application reviewed by various city agencies to ensure
compliance with rules:
- Planning
- Parks and Recreation
- Transportation
- Risk management
· Adjoining property owner notified
· The City may place conditions on the permit
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(See copy of powerpoint presentation on file in the City Clerk's Office.)
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Council Member Rosen questioned whether, given Council's recent decision to
increase the Prepared Food and Beverages tax rate, the City should delay this
particular program until after the tax increase sunset.
Council Member Cutler inquired about allowing vendors to operate on City
streets would impact access for wheelchairs and persons with disabilities on the
sidewalks/streets in the downtown area; and he also expressed concern that persons
with disabilities must be considered with regard to foot traffic and that strategic locations
should be established for vendors to avoid'said problem.
In light of Council Member Rosen's' comments about the impact of the recent
proposed increase for the Prepared Food and Beverages tax rate, Council Member
Trinkle suggested that the City implement the proposed Street Vending Program in two
phases - Phase 1 to include parks, open areas and areas outside of downtown, and
Phase 2 to allow downtown street vending.
At this point, Mayor Bowers left the meeting (1 :39 p.m.)
Council Member Mason agreed that proposed Street Vending Program was a
good idea, however, the City needed to wait on allowing downtown street vending. She
echoed Council Member Trinkle's suggestion to allow street vending in two phases.
Council Member Trinkle stated that the changes may require another public
hearing and suggested that the program be done for a period of one year, and then
review the measure again.
The City Manager agreed that the City should start the program slowly, and allow
it in areas where there are no conflicts. He suggested starting in parks and open
spaces, and within three months review the ordinance again. In addition, he agreed to
ask staff to revise the proposed ordinance, schedule another public input session, and
bring the matter back to the Council for action at its June 21 meeting.
Following indepth discussion, the Council directed staff to further modify the
proposal to increase the separation of vendors from restaurants, permit vending only in
parks in downtown such as Century and Wachovia Plazas and Elmwood Park, and align
the fees with those of the outdoor dining program.
At 1 :45, p.m., the Council meeting was declared in recess until 2:00 p.m., in the
Council Chamber, Room 450, fourth floor, Noel C. Taylor Municipal Building.
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At 2:00 p.m., the Council Meeting reconvened in the Council Chamber, Room I
450, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., with Mayor David A.
Bowers presiding.
PRESENT: Council Members Anita J. Price (arrived late), Court G. Rosen,
David B. Trinkle, M. Rupert Cutler, Sherman P. Lea, Gwendolyn W. Mason and Mayor
David A. Bowers-7.
ABSENT: None-O.
The Mayor declared the existence of a quorum.
OFFICERS PRESENT: Christopher P. Morrill, City Manager; William M.
Hackworth, City Attorney; Ann H. Shawver, Director of Finance; and Stephanie M.
Moon, City Clerk.
The Invocation was delivered by Mayor Bowers.
The Pledge of Allegiance to the Flag of the United States of America was led by
Mayor Bowers.
At this point, Council Member Price entered the meeting (2:05 p.m.)
PRESENTATIONS AND ACKNOWLEDGMENTS:
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BICYCLES: David Harrison, Chair, City's Blue Ridge Bicycle Club, and several
members appeared before the Council to present the Mayor with a picture and a Blue
Ridge Bicycle Club Mug in recognition of his participation in the Mayor's Bicycle Ride on
Saturday, May 1, 2010. Mr. Harrison announced that the League of American Bicyclists
has honored the City of Roanoke with its prestigious Bicycle Friendly Community
Award, and that the City was recognized for the bronze-level designation of this award.
HEARING OF CITIZENS UPON PUBLIC MATTERS: The Mayor advised that
Council sets this time as a priority for citizens to be heard and matters requiring referral
to the City Manager will be referred immediately for response, recommendation or
report to Council.
SEGREGATION: Robert Gravely appeared before the Council expressing
concern about segregation in the City of Roanoke, noting that a change is needed.
TAXES: Teresa Sutherland appeared before the Council and expressed
appreciation for its support of the two percent increase in the meal tax.
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CONSENT AGENDA
The Mayor advised that all matters listed under the Consent Agenda were
considered to be routine by the Members of City Council and would be enacted by one
motion in the form, or forms, listed on the Consent Agenda, and if discussion were
desired, the item would be removed from the Consent Agenda and considered
separately. Mayor Bowers requested that Item C-2 be removed and considered
separately inasmuch as he would abstain from voting on the request.
FIRE-CITY-OWNED PROPERTY: A communication from the City Manager
requesting that Council schedule a public hearing for Monday, May 17, 2010, at
7:00 p.m., or as soon thereafter as the matter may be heard, to consider the sale of
City-owned property, to Mahlon Maxey, Vice President of Maxey Seat Cover Center,
Inc., was before the body.
(See communication on file in the City Clerk's Office.)
Council Member Mason moved that the Council concur in the request of the City
Manager. The motion was seconded by Council Member Rosen and adopted by the
following vote:
AYES: Council Member Price, Rosen, Trinkle, Cutler, Lea, Mason and Mayor
Bowers-7.
NAYS: None-O.
FIRE-CITY-OWNED PROPERTY: A communication from the City Manager
requesting that Council schedule a public hearing for Monday, May 17, 2010, at
7:00 p.m., or as soon thereafter as the matter may be heard, to consider the sale of
City-owned property to Rebuilding Together-Roanoke (RTR), a non-profit, non-sectarian
organization, was before the body.
(See communication on file in the City Clerk's Office.)
Council Member Mason moved that the Council concur in the request of the City
Manager. The motion was seconded by Council Member Rosen and adopted by the
following vote:
AYES: Council Member Price, Rosen, Trinkle, Cutler, Mason and Vice-Mayor
Lea-6.
NAYS: None-O.
(Mayor Bowers abstained from voting.)
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FIFTH PLANNING DISTRICT-COMMITTEES-OATHS OF OFFICE: Report of
qualification of Christopher P. Morrill to fill the unexpired term of Darlene L. Burcham as
a non-elected City representative of the Roanoke Valley Allegheny Regional
Commission ending June 30, 2012, was before the Council.
(See Oath or Affirmation of Office on file in the City Clerk's Office.)
Council Member Mason moved that the report of qualification be received and
filed. The motion was seconded by Council Member Rosen and adopted by the
following vote:
AYES: Council Member Price, Rosen, Trinkle, Cutler, Lea, Mason and Mayor
Bowers-7.
NAYS: None-D.
REGULAR AGENDA
PUBLIC HEARINGS: NONE.
PETITIONS AND COMMUNICATIONS: NONE.
REPORTS OF OFFICERS:
BRIEFINGS: NONE.
ITEMS RECOMMENDED FOR ACTION:
BUDGET-GRANTS: The City Manager submitted a written communication
recommending acceptance and appropriation of funds in connection with the Shelter
Plus Care Renewal Grant Award from the U. S. Department of Housing and Urban
Development.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Rosen offered the following resolution:
(#38783-050310) A RESOLUTION authorizing acceptance of the Shelter Plus
Care Renewal Grant Award from the U. S. Department of Housing and Urban
Development, in the amount of $170,088.00, for a one-year period, beginning July 10,
2010 through July 10, 2011; and authorizing the execution of the necessary documents.
(For full text of resolution, see Resolution Book No. 74, page 129.)
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Council Member Rosen moved the adoption of Resolution No. 38783-050310.
The motion was seconded by Vice-Mayor Lea and adopted by the following vote:
AYES: Council Member Price, Rosen, Trinkle, Cutler, Lea, Mason and Mayor
Bowers-7.
NAYS: None-O.
Council Member Rosen offered the following budget ordinance:
(#38784-050310) AN ORDINANCE to appropriate funding from the United
States Department of Housing and Urban Development for the Shelter Plus Care Grant,
amending' and reordaining certain sections of the 2009-2010 Grant Fund
Appropriations, and dispensing with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 74, page 130.)
Council Member Rosen moved the adoption of Budget Ordinance No. 38784-
050310. The motion was seconded by Vice-Mayor Lea and adopted by the following
vote:
AYES: Council Member Price, Rosen, Trinkle, Cutler, Lea, Mason and Mayor
Bowers-7.
NAYS: None-O.
BUDGET-GRANTS-EMERGENCY SERVICES: The City Manager submitted a
written communication recommending acceptance and appropriation of funds in
connection with the Virginia Department of Emergency Management HAZMAT Team
Grant.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Trinkle offered the following resolution:
(#38785-050310) A RESOLUTION accepting the Virginia Department of
Emergency Management HAZMAT Grant to the City from the Virginia Department of
Emergency Management (VDEM), and authorizing execution of any required
documentation on behalf of the City.
(For full text of resolution, see Resolution Book No. 74, page 130.)
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Council Member Trinkle moved the adoption of Resolution No. 38783-050310. I
The motion was seconded by Council Member Cutler and adopted by the following vote:
AYES: Council Member Price, Rosen, Trinkle, Cutler, Lea, Mason and Mayor
Bowers-7.
NAYS: None-O.
Council Member Trinkle offered the following budget ordinance:
(#38786-050310) AN ORDINANCE appropriating funding from the United States
Department of Homeland Security (DHS) through the Commonwealth of Virginia
Department of Emergency Management (VDEM) for the purchase of Hazardous
Material Team equipment, amending and reordaining certain sections of the 2009-2010
Grant Fund Appropriations, and dispensing with the second reading by title of this
ordinance.
(For full text of ordinance, see Ordinance Book No. 74, page 131.)
Council Member Trinkle moved the adoption of Budget Ordinance No. 38784-
050310. The motion was seconded by Council Member Cutler and adopted by the
following vote:
AYES: Council Member Price, Rosen, Trinkle, Cutler, Lea, Mason and Mayor
Bowers-7.
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NAYS: None-O.
CITY CODE-DISABLED PERSONS-REFUSE COLLECTION: The City Manager
submitted a written communication recommending an amendment of the City Code with
regard to proposed changes to the Physically Challenged Solid Waste Collection
Program.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Cutler offered the following ordinance:
(#38787-050310) AN ORDINANCE amending and reordaining Section 14.1-16,
Placement for collection aenerally, of Chapter 14.1, Solid Waste Manaaement, of the
Code of the City of Roanoke (1979), as amended, by amending subsection (d) and
adding a new subsection (d)(4); and dispensing with the second reading by title of this
ordinance.
(Forfull text of ordinance, see Ordinance Book No. 74, page 132.)
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Council Member Cutler moved the adoption of Ordinance No. 38787-050310.
The motion was seconded by Council Member Trinkle.
Council Member Cutler requested clarification on the proposed changes to the
physically challenged solid waste collection program; whereupon, the Assistant City
Manager for Operations explained that the ordinance would require persons with
disabilities to submit all necessary information to the City Manager for continued service
by September 1, 2010, and would continue to make the service available for a term of
no more than 12 months from the date of approval by the City Manager. He added that
any person receiving the service may apply for additional 12-month terms, if such
person remains otherwise qualified for such service and provides an updated
physician's certification acceptable to the City Manager.
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There being no additional questions and/or comments by the Council Members,
Ordinance No. 38787-050310 was adopted by the following vote:
AYES: Council Member Price, Rosen, Trinkle, Cutler, Lea, Mason and Mayor
Bowers-7.
NAYS: None-O.
INDUSTRIES-SALE/PURCHASE OF PROPERTY: The City Manager submitted
a written communication recommending an amendment of the deed between the City
and Blue Hill Village, LLC, to provide a revised Concept Plan for Blue Hills Village
Project.
(For full text, see communication on file in the City Clerk's Office.)
Vice-Mayor Lea offered the following ordinance:
(#38788-050310) AN ORDINANCE approving an Amended Deed between the
City of Roanoke, Virginia (City) and Blue Hills Village, LLC, (Blue Hills), that modifies a
prior Deed dated October 11, 2006, between the parties as set forth below; authorizing
the City Manager to execute such Amended Deed; authorizing the City Manager to
execute such further documents and take such further action as may be necessary to
accomplish the above matter; and dispensing with the second reading by title of this
Ordinance.
(For full text of ordinance, see Ordinance Book No. 74, page 134.)
Vice-Mayor Lea moved the adoption of Ordinance No. 38788-050310. The
motion was seconded by Council Member Trinkle.
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Mayor Bowers called attention to the design of the retail development located in I
the Roanoke Centre for Industry on Orange Avenue/US 460 East, adding that the
development appears to be backwards and is not buffered properly nor designed
correctly.
Council Member Cutler concurred in the comments of the Mayor, adding that as
the development matures, perhaps efforts could be make to improve the aesthetics of
the view from Orange Avenue/460 East.
In response to the remarks, the. Assistant City Manager for Community
Development advised that the concept plan called for an internal road to serve on both
sides of the property, adding any business facing the internal street road would not be
visible from Orange Avenue because of a fifteen foot difference between the street
frontage and the site.
There being no further questions and/or comments by the Council Members,
Ordinance No. 38788-050310 was adopted by the following vote:
AYES: Council Member Price, Rosen, Trinkle, Cutler, Lea, Mason and Mayor
Bowers-7.
NAYS: None-O.
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BUDGET-HUMAN/SOCIAL SERVICES: The City Manager submitted a written
communication recommending an appropriation of additional funds for various social
services programs.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Price offered the following budget ordinance:
(#38789-050310) AN ORDINANCE to appropriate funding from the
Commonwealth to the Department Social Services, amending and reordaining certain
sections of the 2009-2010 General Fund Appropriations, and dispensing with the
second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 74, page 135.)
Council Member Price moved the adoption of Budget Ordinance No. 38789-
050310. The motion was seconded by Council Member Mason.
Council Member Price expressed appreciation for services being provided for
special needs and subsidized adoption, refugee resettlement and day care services.
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There being no additional questions and/or comments by the Council Members,
Budget Ordinance No. 38789-050310 was adopted by the following vote:
AYES: Council Member Price, Rosen, Trinkle, Cutler, Lea, ,Mason and Mayor
Bowers-7.
NAYS: None-O.
EASEMENTS-WATER-FIRE: The City Manager submitted a written
communication recommending authorization to grant a utility easement to the Western
Virginia Water Authority for installation of a water vault to serve the new Fire-EMS
Station No.5 located at 1920 Orange Avenue, N. W.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Cutler offered the following ordinance:
(#38790-050310) AN ORDINANCE authorizing the conveyance of a permanent,
variable width above ground and underground utility easement across City-owned
property located at 1920 Orange Avenue, N. W., designated as Tax Map No. 2322001,
to the Western Virginia Water Authority, upon certain terms and conditions; and
dispensing with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 74, page 136.)
Council Member Cutler moved the adoption of Ordinance No. 38790-050310.
The motion was seconded by Council Member Rosen.
Council Member Cutler inquired about the timetable for completion of Fire Station
No.5; whereupon, the City Manager explained that the new Fire Station should be
completed within approximately three months, adding that it will be a LEED Gold
certified building, as well as a possible police sub-station, day/meeting room for the
community. He remarked that a soft opening was being planned this month, with a hard
opening during the month of June 2010.
There being no further questions and/or comments by the Council Members,
Ordinance No. 38790-050310 was adopted by the following vote:
AYES: Council Member Price, Rosen, Trinkle, Cutler, Lea, Mason and Mayor
Bowers-7.
NAYS: None-O.
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GRANTS-GOODWILL INDUSTRIES: The City Manager submitted a written I
communication recommending execution of Amendment NO.2 to the Fiscal Year 2009
CDBG-funded Agreement with Goodwill Industries of the Valleys, Inc.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Mason offered the following resolution:
(#38791-050310) A RESOLUTION authorizing the appropriate City officials to
execute, upon certain terms and conditions, Amendment No. 2 to the 2008-2009
Community Development Block Grant ("CDBG") Agreement with Goodwill Industries of
the Valleys, Inc. ("Goodwill") for job creation activities.
(For full text of resolution, see Resolution Book No. 74, page 137.)
Council Member Mason moved the adoption of Resolution No. 38791-050310.
The motion was seconded by Council Member Price and adopted by the following vote:
AYES: Council Member Price, Rosen, Trinkle, Cutler, Lea, Mason and Mayor
Bowers-7.
NAYS: None-O.
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COMMENTS BY CITY MANAGER:.
N EIGHBORHOODS-CELEBRA TIONS-P ARKS-RECREA TION-SPECIAL
. EVENTS-BICYCLES: The City Manager reminded the Council that May is
Neighborhood Month and that City neighborhoods will be planning events to celebrate
throughout the month. He also said a delegation from Roanoke will attend the
Neighborhoods USA Conference scheduled to be held on May 26-29, 2010, in Little
Rock, Arkansas. Additionally, he announced that the Leadership College Graduation
will be held on May 18 and Council Members are .invited to attend.
Council Member Rosen asked whether the Leadership College program will
continue in FY2011, given cuts made to its funding; whereupon, Mr. Morrill stated that
the program will continue, but the college will go to one session per year instead of two
in FY2011.
Steven Buschor, Director of Parks and Recreation, announced that the City was
named a Tree City USA again this year, having been honored with the title for
approximately 15 years. He also showed the Council, a flag which had been presented
to the City by the National Arbor Day Foundation for display announcing the City's
accomplishment.
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The City Manager added that the first week-end in May was an active one with
the Strawberry Festival, the Chili Cook-off, the Down by Downtown music event, and
the Mayor's Bike Ride, and that it is great to see all these things happening in the City of
Roanoke.
DIRECTOR OF FINANCE:
FINANCIAL REPORT: The Director of Finance submitted the Financial Report
for the month of March 2010.
(For full text, see copy of the Financial Report on file in the City Clerk's Office.)
Ms. Shawver gave an update on the City's financial results for the first nine
months of the fiscal year. She commented on several aspects of the Financial Report,
noting that on a year-to-date basis, revenue performance was down 1.2 percent, adding
that real estate taxes were due in early April which will cause more revenue to be
included in the March report than last year. She summarized her remarks by stating that
key local taxes were declining and the unemployment rate was currently at 8 percent.
Council Member Rosen requested clarification on the need for acoustical
improvements in the Special Events Center; whereupon, the Assistant City Manager for
Operations advised that the Special Events Center was originally designed to hold trade'
shows, etc; however, as uses for the space evolved, the sound system became an
issue that needed to be addressed.
Council Member Rosen also inquired about the Parking Fund and the lack of use
of the Gainsboro Garage; whereupon, the Assistant Manager for Community
Development advised that its use was affected by the monthly parking arrangement with
the Higher Education Center, that the Center now has its own parking area which is
located on Shenandoah Avenue. He indicated that another factor that affects revenue
is an overflow from the Hotel Roanoke Conference Center; however, overall activity at
the Conference Center has declined.
Mayor Bowers pointed out that the sales tax will suffer a major reduction when
the Wal-Mart located on Route 220 relocates to Roanoke County; and asked if retail
development was important in hiring a Economic Development Director; whereupon, the
City Manager explained that both large scale retail development such as Wal-Mart and
Ukrop's spaces, as well as small spaces that may bring more interest to downtown were ,
equally important in terms of sales tax.
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In reference to an article in the Department of Economic' Development's "Biz I
News," examining "development opportunity in Roanoke near 1-581, formerly known as
the stadium/amphitheatre site", Council Member Cutler asked about the intended use of
the site; whereupon, the City Manager explained that the site has been viewed by
potential commercial developers and people interested in large-scale retail; however, in
terms of visibility and means of access from Orange Avenue, the site is not attractive.
He indicated that the City would continue to market the property to commercial realtors
for both retail and non-retail uses.
Council Member Cutler inquired if the site had been re-vegetated for stabilization;
whereupon, Mr. Morrill replied that the site had been stabilized by virtue of a grass
cover, with no noticeable runoff issues. He reported that there is a storm water pond at
the southern end of the site that is functional, a benefit to a developer which would not
have to be incurred if the site was developed.
Without objection by the Council, the Mayor advised that the Financial Report
would be received and filed.
REPORTS OF COMMITTEES: NONE.
UNFINISHED BUSINESS: NONE.
INTRODUCTION AND CONSIDERATION OF ORDINANCES AND I
RESOLUTIONS:
Vice-Mayor Lea offered the following resolution appointing two School Board
Trustees on the Roanoke City School Board for terms commencing July 1, 2010 and
ending June 30, 2013:'
(#38792-050310) A RESOLUTION appointing Annette Lewis and Suzanne P.
Moore as School Board Trustees on the Roanoke City School Board for terms
commencing July 1, 2010 and ending June 30, 2013.
(For full text of resolution, see Resolution Book No. 74, page 138.)
Vice-Mayor moved the adoption of Resolution No. 38792-050310. The motion
was seconded by Council Member Cutler and adopted by the following vote:
AYES: Council Member Price, Rosen, Trinkle, Cutler, Lea, Mason and Mayor
Bowers-7.
NAYS: None-O.
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MOTIONS AND MISCELLANEOUS BUSINESS:
INQUIRIES AND/OR COMMENTS BY THE MAYOR AND MEMBERS OF CITY
COUNCIL:
, RECREATION: Vice-Mayor Lea stated that it was announced at a Press
Conference last week that the 11 th Annual Western Virginia Education Classic Football
Game will be held on October 9, 2010 at the William Fleming High School Stadium. He
also expressed appreciation to the Council for its support of the event, which has had
much success in helping to assist. City students at risk of dropping out of school.
Additionally, he thanked the City of Salem for hosting the event since the demolition of
the former Victory Stadium.
VACANCIES ON CERTAIN AUTHORITIES, BOARDS, COMMISSIONS AND
COMMITTEES APPOINTED BY COUNCIL:
OATHS OF OFFICE-COMMITTEES-FAIR HOUSING: The Mayor called
attention to the expiratioQ of the three-year terms of office of Anthony Reed, Marc Davis
and Rhonda Chewning as members of the Fair Housing Board on March 31, 2010;
whereupon, he called for nominations to fill the vacancies.
, Vice-Mayor Lea placed in nomination the names of Anthony Reed, Marc Davis
and Rhonda Chewning.
There being no further nominations, Mr. Reed, Mr. Davis and Ms. Chewning
were reappointed for terms of three years, each, ending March 31, 2013, by the
following vote:
FOR MR. REED, MR. DAVIS, AND MS. CHEWNING: Council Members Price,
Rosen, Trinkle, Cutler, Lea, Mason and Mayor Bowers-7.
OATHS OF OFFICE-COMMITTEES-COURT COMMUNITY CORRECTIONS
PROGRAM, REGIONAL COMMUNITY CRIMINAL JUSTICE BOARD: The Mayor
called attention to the expiration of the three-year terms of office of Octavia Johnson,
City Sheriff; and Steve Lugar, Deputy Police Chief, as City representatives of the Court
Community Corrections Program, Regional Community Criminal Justice Board ending
June 30, 2010; whereupon, the Mayor called for nominations to fill the vacancies.
Vice-Mayor Lea placed in nomination the names of Octavia Johnson, City Sheriff,
and Tim Jones, Deputy Police Chief to replace Deputy Police Chief Lugar.
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There being no further nominations, Sheriff Johnson was reappointed, and I
Deputy Police Chief Jones was appointed to replace Deputy Police Chief Lugar as City
representatives of the Court. Community Corrections Program, Regional Community
Criminal Justice Board for terms of three-years, each, ending June 30, 2013, by the
following vote:
FOR SHERIFF JOHNSON AND DEPUTY POLICE CHIEF JONES: Council
Members Price, Rosen, Trinkle, Cutler, Lea, Mason and Mayor Bowers-7.
OATHS OF OFFICE-COMMITTEES-PERSONNEL AND EMPLOYMENT
PRACTICES COMMISSION: The Mayor called attention to the expiration of the three-
year terms of office of Donald Dillard, Gregory W. Staples, and Stephen S. Willis, as
members of the Personnel and Employment Practices Commission ending June 30,
2010; whereupon, the Mayor called for nominations to fill the vacancies.
Vice-Mayor Lea placed in nomination the names of Donald Dillard, Gregory W.
Staples and Stephen S. Willis.
There being no further nominations, Messrs. Dillard, Staples and Willis were
reappointed as members of the Personnel and Employment Practices Commission for
terms of three-years, each, ending June 30, 2013, by the following vote:
FOR MESSRS. DILLARD, STAPLES AND WILLIS: Council Members Price, I
Rosen, Trinkle, Cutler, Lea, Mason and Mayor Bowers-7.
OATHS OF OFFICE-COMMITTEES-ROANOKE NEIGHBORHOOD
ADVOCATES: The Mayor called attention to the expiration of the three-year terms of
office of Ronald L. McCorkle, Jr., as a member of the Roanoke Neighborhood
Advocates ending June 30, 2010; whereupon, the Mayor called for nominations toifill
the vacancy.
Vice-Mayor Lea placed in nomination the name of Ronald L. McCorkle, Jr.
There being no further nominations, Mr. McCorkle was reappointed as a member
of the Roanoke Neighborhood Advocates for a term of three-years ending June 30,
2013, by the following vote:
FOR MR. MCCORKLE: Council Members Price, Rosen, Trinkle, Cutler, Lea,
Mason and Mayor Bowers-7.
OATHS OF OFFICE-COMMITTEES-ROANOKE PUBLIC LIBRARY BOARD:
The Mayor called attention to the expira!ion of the three-year term of office of Owen C.
Shultz as a member of the Roanoke Public Library Board ending June 30, 2010; I
whereupon, the Mayor called for nominations to fill the vacancy.
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Vice-Mayor Lea placed in nomination the name of Owen C. Shultz.
There being no further nominations, Mr. Shultz was reappointed as a member of
the Roanoke Public Library Board for a term of three-years ending June 30, 2013, by
the following vote:
FOR MR. SHULTZ: Council Members Price, Rosen, Trinkle, Cutler, Lea, Mason
and Mayor Bowers-7.
OATHS OF OFFICE-COMMITTEES-BOARD OF FIRE APPEALS: The Mayor
called attention to the expiration of the four-year term of office of John C. Moody, Jr., as
a member of the Board of Fire Appeals ending June 30, 2010; whereupon, the Mayor
called for nominations to fill the vacancy.
Vice-Mayor Lea placed in nomination the name of John C. Moody, Jr.
There being no further nominations, Mr. Moody was reappointed as a member of
the Board of Fire Appeals for a term of four-years ending June 30, 2014, by the
following vote:
FOR MR. MOODY: Council Members Price, Rosen, Trinkle, Cutler, Lea, Mason
and Mayor Bowers-7.
OATHS OF OFFICE-COMMITTEES-VIRGINIA WESTERN COMMUNITY
COLLEGE: The Mayor called attention to the expiration of the four-year term of office of
Dennis R. Cronk as a City representative of the Virginia Western Community College
Board of Directors ending June 30, 2010; whereupon, the Mayor called for nominations
to fill the vacancy'>
Vice-Mayor Lea placed in nomination the name of Dennis R. Cronk.
There being no further nominations, Mr. Cronk was reappointed as a City
representative of the Virginia Western Community College Board of Directors for a term
of four-years ending June 30, 2014, by the following vote:
FOR MR. CRONK: Council Members Price, Rosen, Trinkle, Cutler, Lea, Mason
and Mayor Bowers-7.
OATHS OF OFFICE-COMMITTEES-TOTAL ACTION AGAINST POVERTY: The
Mayor called attention to the expiration of the term of office of Court G. Rosen as the
City's liaison representative of the Total Action Against Poverty in the Roanoke Valley
Board of Directors ending June 30, 2010; whereupon, the Mayor called for nominations
to fill the vacancy.
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Vice-Mayor Lea placed in nomination the name of Court G. Rosen.
I
There being no further nominations, Mr. Rosen was reappointed as the City's
liaison representative of the Total Action Against Poverty in the Roanoke Valley Board
of Directors for a term of two-years ending June 30, 2012, by the following vote:"
FOR MR. ROSEN: Council Members Price, Rosen, Trinkle, Cutler, Lea, Mason
and Mayor Bowers-7.
OATHS OF OFFICE-COMMITTEES-ROANOKE VALLEY JUVENILE
DETENTION CENTER COMMISSION: The Mayor called attention to the expiration of
the four-year terms of office of Jane R. Conlin as a City representative and James
O'Hare as an alternate City representative of the Roanoke Valley Juvenile Detention
Center Commission ending June 30, 2010; whereupon, the Mayor called for
nominations to fill the vacancies.
Vice-Mayor Lea placed in nomination the names of Jane R. Conlin and James
O'Hare, respectively.
There being no further nominations, Ms. Conlin (City representative) and Mr.
O'Hare (Alternate) were reappointed as representatives of the Roanoke Valley Juvenile
Detention Center Commission for terms of four-years, each, ending June 30, 2014, by I
the following vote:
FOR MS. CONLIN AND MR. O'HARE: Council Members Price, Rosen, Trinkle,
Cutler, Lea, Mason and Mayor Bowers-7.
OATHS OF OFFICE-COMMITTEES-ROANOKE VALLEY-ALLEGHANY
REGIONAL COMPREHENSIVE ECONOMIC DEVELOPMENT STRATEGY
COMMITTEE: The Mayor called attention to a vacancy created by the resignation of
Darlene L. Burcham as a City representative (technical advisory) to the Roanoke Valley-
Alleghany Regional Comprehensive Economic Development Strategy Committee for a
term ending March 31, 2011; whereupon, the Mayor called for nominations to fill the
vacancy.
Vice-Mayor Lea placed in nomination the name of ChristopherP. Morrill.
There being no further nominations, Mr. Morrill was appointed as a City
representative (technical advisory) to the Roanoke Valley-Alleghany Regional
Comprehensive Economic Development Strategy Committee, to fill the unexpired term
of Darlene L. Burcham ending March 31,2011, by the following vote:
FOR MR. MORRILL: Council Members Price, Rosen, Trinkle, Cutler, Lea,
Mason and Mayor Bowers-7.
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OATHS OF OFFICE-COMMITTEES-WESTERN VIRGINIA WATER
AUTHORITY: The Mayor called attention to the expiration of the term of office of
John P. Bradshaw, Jr., as a City' representative to the Western Virginia Water Authority
Board of Directors ending June 30, 2010; whereupon, the Mayor called for nominations
to fill the vacancy.
Vice-Mayor Lea placed in nomination the name of John P. Bradshaw, Jr.
There being no'further nominations, Mr. Bradshaw was reappointed as a City
representative to the Western Virginia Water Authority Board of Directors for a four-year
term of office ending June 30, 2014, by the following vote:
FOR MR. BRAOSHAW: Council Members Price, Rosen, Trinkle, Cutler, Lea,
Mason and Mayor Bowers-7.
OATHS OF OFFICE.;COMMITTEES-VIRGINIA'S FIRST REGIONAL
INDUSTRIAL FACILITY AUTHORITY: The Mayor called attention to the expiration of
the term of office of R. Brian Townsend as a City representative to the Virginia's First
Regional Industrial Facility Authority ending June 30, 2010; whereupon, the Mayor
called for nominations to fill the vacancy.
Vice-Mayor Lea placed in nomination the name of R. Brian Townsend.
There being no further nominations, Mr. Townsend was reappointed as a City
representative to the Virginia's First Regional Industrial Facility Authority for a four-year
term of office ending June 30, 2014, by the following vote:
FOR MR. TOWNSEND: Council Members Price, Rosen, Trinkle, Cutler, Lea,
Mason and Mayor Bowers-7.
OATHS OF OFFICE-COMMITTEES-ROANOKE VALLEY GREENWAY
COMMISSION: The Mayor called attention to a vacancy created by the resignation of
Elizabeth Oanielle Rhine as a City representative to the Roanoke Valley Greenway
Commission ending June 30, 2013; whereupon, the Mayor called for nominations to fill
the vacancy. .
Vice-Mayor Lea placed in nomination the name of James D. Ritchie.
There being no further, nominations, Mr. Ritchie was appointed as a City
representative to the Roanoke Valley Greenway Commission to fill the unexpired term
of Elizabeth Danielle Rhine ending June 30, 2013, by the following vote:
FOR MR. RITCHIE: Council Members Price, Rosen, Trinkle, Cutler, Lea, Mason
and Mayor Bowers-7.
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OATHS OF OFFICE-COMMITTEES-CITY OF ROANOKE PENSION PLAN: The
Mayor called attention to the expiration of the term of office of John Reed (Western
Virginia Water Authority) as a City representative to the Board of Trustees, City of
Roanoke Pension Plan, ending June 30, 2010. He stated that inasmuch as the position
rotates between City of Roanoke, Roanoke School System, Roanoke Regional Airport
Commission, Roanoke Valley Resource Authority, Western Virginia Water Authority,
and Roanoke Valley Juvenile Detention Commission, the vacancy should be filled by a
member of the Roanoke Valley Detention Commission; whereupon, the Mayor called for
nominations to fill the vacancy.
Vice-Mayor Lea placed in nomination the name of Alan Hullette.
There being no further nominations, Mr. Hullette, member of the Juvenile
Detention Commission, was appointed as a City representative to the Board of
Trustees, City of Roanoke Pension Plan, for a four-year term of office ending June 30,
2014, by the following vote:
FOR MR. HULLETTE: Council Members Price, Rosen, Trinkle, Cutler, Lea,
Mason and Mayor Bowers-7.
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OATHS OF OFFICE-COMMITTEES-LOCAL BOARD OF BUILDING CODE
APPEALS: The Mayor called attention to a vacancy created by the ineligibility of Harry I
Collins, Sr., as a member of the Local Board of Building Code Appeals for a term of
office ending June 30, 2014; whereupon, the Mayor called for nominations to fill the
vacancy.
Vice-Mayor Lea placed in nomination the name of Kirk Bates.
There being no further nominations, Mr. Bates was appointed as a member of
the LocaL Board of Building Code Appeals for a term of office ending September 30,
2014, by the following vote:
FOR MR. BATES: Council Members Price, Rosen, Trinkle, Cutler, Lea, Mason
and Mayor Bowers-7.
OATHS OF OFFICE-COMMITTEES-ROANOKE NEIGHBORHOOD
ADVOCATES: The Mayor called attention to a vacancy created by the resignation of
Sandra B. Kelly as a member of the Roanoke Neighborhood Advocates ending June 30,
2012; whereupon, the Mayor called for nominations to fill the vacancy.
,
Vice-Mayor Lea placed in nomination the name of Christina M. Brannan.
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There being no further nominations, Ms. Brannan was appointed as a member of
the Roanoke Neighborhood Advocates to fill the unexpired term of Sandra B. Kelly
ending June 30, 2012, by the following vote:
FOR MS. BRANNAN: Council Members Price, Rosen, Trinkle, Cutler, Lea,
Mason and Mayor Bowers-7.
,
OATHS OF OFFICE-COMMITTEES-YOUTH SERVICES CITIZEN BOARD: The
Mayor called attention to two vacancies requiring elected-official representatives to
serve as members of the Youth Services Citizen Board for terms ending May 3, 2013;
whereupon, the Mayor called for nominations to fill the vacancies.
Vice-Mayor Lea placed in nomination the names of Council Members Anita J.
Price and Court G. Rosen.
There being no further nominations, Council Members Price and Rosen were
appointed as elected official representatives of the Youth Services Citizen Board ending
May 31, 2013, by the following vote:
FOR COUNCIL MEMBERS PRICE AND ROSEN: Council Members Price,
Rosen, Trinkle, Cutler, Lea, Mason and Mayor Bowers-7.
OATHS OF OFFICE-COMMITTEES-HUMAN SERVICES ADVISORY BOARD:
The Mayor called attention to a vacancy created by the resignation of Dale Edmonston
as a member of the Human Services Advisory Board ending November 30, 2010;
whereupon, the Mayor called for nominations to fill the vacancy.
Vice-Mayor Lea placed in nomination the name of Susan L. Heese.
There being no further nominations, Ms. Reese was appointed as a member of
the Human Services Advisory Board to fill the unexpired term of Dale Edmonston
ending November 30, 2010, by the following vote:
FOR MS. REESE: Council Members Price, Rosen, Trinkle, Cutler, Lea, Mason
and Mayor Bowers-7.
396
COUNCIL: With the respect to the Closed Meeting just concluded, Council I
Member Mason moved that each Member of City Council certify to the best of his or her
knowledge that: (1) only public business matters lawfully exempted from open meeting
requirements under the Virginia Freedom of Information Act; and (2) only such public
business matters as were identified in any motion by which any Closed Meeting was
convened were heard, discussed or considered by City Council. The motion was
seconded by Vice-Mayor Lea and adopted by the following vote:
AYES: Council Members Price, Rosen, Trinkle, Cutler, Lea, Mason and Mayor
Bowers-7.
NAYS: None-O.
There being no further business, the Mayor declared the meeting in recess until
6:00 p.m., in the Council Chamber, Room 450, Noel C. Taylor Municipal Building, for
the purpose of conducting public hearings on the Recommended 2010-2011 City of
Roanoke Budget and the City's Draft 2010-2015 Consolidated Plan which includes the
Recommended 2010-2011 HUD Funds Budget.
The recessed meeting of the Roanoke City Council reconvened at 6:00 p.m., in
the City Council Chamber, Room 450, Noel C. Taylor Municipal Building, 215 Church
Avenue, S. W., with Mayor David A. Bowers presiding.
PRESENT: Council Members Anita J. Price, Court G. Rosen, David B. Trinkle,
M. Rupert Cutler, Sherman P. Lea (arrived late), Gwendolyn W. Mason and Mayor
David A. Bowers-7.
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The Mayor declared the existence of a quorum.
OFFICERS PRESENT: Christopher P. Morrill, City Manager, William M.
Hackworth, City Attorney, Ann H. Shawver, Director of Finance, and Stephanie M.
Moon, City Clerk.
The Invocation was delivered by The Reverend Johnny R. Stone, Pastor, Hill
Street Baptist Church.
The Pledge of Allegiance to the Flag of the United States of America was led by
Mayor Bowers.
The Mayor advised that the purpose of the recessed meeting was to conduct
public hearings on the proposed recommended Fiscal Year 2010-2011 City budget, and
the recommended 2010-2011 HUD Funding Budget.
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BUDGET: Pursuant to the instructions of the Council, the City Clerk having
advertised a public hearing for Monday, May 3, 2010, at 6:00 p.m., or as soon thereafter
as the matter may be heard, for the purpose of h,olding a public hearing on the
recommended 2010-2011 City Budget, in the amount of $253,461,000.00, the matter
was before the Council.
Legal advertisement of the public hearing was published in The Roanoke Times
on Friday, April 23, 2010.)
(See publishers' affidavits on file in the City Clerk's Office.)
The Mayor inquired if there were persons present who would like to speak on the
matter. The following speakers addressed the Council with remarks focusing on
elimination of funding for the Virginia Cooperative Extension, closing of Sanctuary, and
elimination of funding for the African-American Male Studies Program:
(See copies of documents on file in the City Clerk's Office.)
o Theodore Edlich, President, Total Action Against Poverty in the
Roanoke Valley, Inc. (TAP funding)
o Candia Bryson, Virginia Cooperative Extension
o Vella Wright (Mentor Program for African-American Males at William
Fleming High School)
o Andy Overbay, District Program Leader, Virginia Cooperative
Extension
o Charles Sweat (4-H Youth development)
o Don Bradley (Virginia Extension services)
o Doris Flandorffer (Virginia Cooperative Extension - homes/grounds)
o Becky Wilden berger, Southwestern Virginia Second Harvest Food
Bank, (Virginia Cooperative Extension)
o Hank Bowers (Virginia Cooperative Extension)
o Mildred McDuffie, a master gardener, (Virginia Cooperative Extension)
o Dick Kepley (closing of Sanctuary)
o Susan Robertson (site - budget information)
o Bob Gaither (Virginia Cooperative Extension)
o Jim Curtis (Virginia Cooperative Extension -landscape/pesticides)
o Michael Ragone (Virginia Cooperative Extension - home/gardening)
o Mark Powell (Virginia Cooperative Extension)
There being no further speakers wishing to speak on the matter, the Mayor
declared the public hearing closed. He advised that the remarks would be referred to
Budget Study.
398
BUDGET-HOUSING-GRANTS: Pursuant to the instructions of the Council, the I
City Clerk having advertised a public hearing for Monday, May 3, 2010, at 6:00 p.m., or
as soon thereafter as the matter may be heard, for the purpose of holding a public
hearing on the City's Draft 2010-2015 Consolidated Plan, which includes the
recommended 2010-2011 HUD Funds Budget, in the amount of $3,623,728.00, the
matter was before the body.
Legal advertisement of the public hearing was published in The Roanoke Times
on Friday, April 23, 2010.)
(See publishers' affidavits on file in the City Clerk's Office.)
The Mayor inq~ired if there were persons present who would like to speak on the
matter. There being none, he declared the public hearing closed.
There being no further business, the Mayor declared the meeting in recess to be
continued on Thursday, May 6, 2010 at 8:30 a.m., in the EOC Conference Room, Room
159, Noel C. Taylor Municipal Building, at which time the Council will convene in its
Fiscal Year 2010-2011 Budget Study.
The regular meeting of Roanoke City Council, which was called to order on
Monday, May 3, 2010, at 9:00 a.m., reconvened on Thursday, May 6, 2010, at I
8:30 a.m., in the EOC Conference Room, Room 159, Noel C. Taylor Municipal Building,
215 Church AvenUe, S. W., with Mayor David A. Bowers presiding.
PRESENT: Council Members Anita J. Price (arrived late), Court G. Rosen,
David B. Trinkle, Sherman P. Lea, M. Rupert Cutler and Mayor David A. Bowers-7.
ABSENT: Council Member Gwendolyn W. Mason-1.
The Mayor declared the existence of a quorum.
OFFICERS PRESENT: Christopher P. Morrill, City Manager; William M.
Hackworth, City Attorney; Ann H. Shawver, Director of Finance; and Stephanie M.
Moon, City Clerk.
OTHERS PRESENT: R. Brian Townsend, Assistant City Manager for Community
Development, James Grigsby, Assistant City Manager for Operations; and Sherman A.
Stovall, Director, Management and Budget.
BUDGET: The Mayor advised that the purpose of the meeting was to engage in
Fiscal Year 2010-2011 budget study deliberations and finalize budget decisions, so that
ordinances could be prepared and adopted at a continued reconvened Council meeting
on Monday, May 10, 2010.
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The City Manager called attention to the following items targeted for review:
. Total Action Against Poverty (TAP) - CDBG Funding African American
Male Studies Program
. Total Action Against Poverty (TAP) - General Fund Allocation
. Recommended Increase Jail Prisoner Care Fee
. Virginia Cooperative Extension Funding
. Virginia Community Crime Control Act Program - Crisis Intervention
Center
. Use of Excess Debt Funding
. Civic Center Budget
. Other/Miscellaneous
Sherman M. Stovall, Director of Management and Budget, gave an overview of
the following:
. CDBG Human Services Funding
o Option 3 - Fundina Adiustment
· Do not fund Historic Rehabilitation Training - $25,000.00
· Fund Family Advocate Program - $26,614.00
· Fund African American Male Studies Program - $24,120.00
At this point, Council Member Price entered the meeting (8:55 a.m.)
. TAP General Fund Allocation
o Recommendation
· Allow funding to be used to support functions
. Define specific activities
. Define expected outcomes
. Report on outcomes
. Jail Prisoner Care Fee
o Sheriff Octavia Johnson declined increase in fee; and appeared in support
of her decision.
o Discussion was held regarding various fees charged to inmates during
incarceration.
o Maintain current fee of $1.00 per day; and dialogue will continue between
City staff and Sheriff
. Virginia Community Crime Control (VJCCCA) Act
o Adjust State revenue $23,000 due to the additional reduction approved
during the Reconvened Session of the General Assembly
400
. Virginia Cooperative Extension I
o Restore funding in the amount of $63,800.00
. Council Training and Development, Meals and Memberships
o Registration for the Annual Virginia Municipal League Annual Conference
o Registration and travel for two Members of Council to attend the Annual
National League of Cities Congressional Conference
o Membership to the U. S. Conference of Mayors and registration and
lodging for Mayor to attend both winter and summer conferences
o Refreshments and meals to be provided during the Council meetings
. Henry Street Festival
o Provide additional funds for the Harrison Museum Henry Street Festival
through Eventzone
(For full text, see copy of documents on file in the City Clerk's Office.)
Following dialogue, the City Manager was instructed to incorporate the
abovementioned adjustments into the budget ordinance to be considered by the Council
at its continued recessed meeting on Monday, May 10, 2010.
There being no further business, the Mayor declared the meeting in recess at
12:30 p.m., until Monday, May 10, 2010, at 2:00 p.m., in the Council Chamber, Room
450, fourth floor, Noel C. Taylor Municipal Building, at which the Council will adopt the I
City of Roanoke Recommended Fiscal Year 2010-2011 Budget.
The recessed meeting of Roanoke City Council, which was called to order on
Thursday, May 6, 2010 at 8:30 a.m., reconvened on Monday May 10, 2010, at
2:00 p.m., in the Council Chamber, Room 450, fourth floor, Noel C. Taylor Municipal
Building, 215 Church Avenue, S. W., with Mayor David A. Bowers presiding.
PRESENT: Council Members Anita J. Price, Court G. Rosen, David B. Trinkle,
M. Rupert Cutler, Sherman P. Lea, Gwendolyn W. Mason and Mayor David A.
Bowers-7.
ABSENT: None-O.
The Mayor declared the existence of a quorum.
OFFICERS PRESENT: Christopher P. Morrill, City Manager; William M.
Hackworth, City Attorney; Ann H. Shawver, Director of Finance; and Stephanie M.
Moon, City Clerk.
The Invocation was delivered by Mayor Bowers.
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The Pledge of Allegiance to the Flag of the United States of America was led by
Mayor Bowers.
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BUDGET: The Mayor advised that the purpose of the meeting was to adopt
measures enacting the City of Roanoke's 2010-2011 Fiscal Year Budget.
BUDGET: The Director of Fina_nce submitted a communication certifying that
funds required for the 2010-201 General Fund, Civic Facilities Fund, Parking Fund,
Market Building Fund, Department of Technology Fund, Fleet Management Fund, Risk
Management Fund, School Fund, School Food Services Fund, School Athletics Fund
and Grant Fund budgets will be available for appropriation.
(See Certificate of Funding on file in the City Clerk's Office.)
Without objection by Oouncil, the Mayor advised that the Certificate of Funding
would be received and filed.
BUDGET-FEE COMPENDIUM-CITY CODE: The City Manager submitted a
written communication recommending amendments of the City's Fee Schedule and City
Code in connection with in connection with proposed fee and rate changes for parking
ticket basic fines, parking ticket boot removal fee, building inspections, amusement
devices, fireworks permit, fireworks retail sales permit, court cost fee for filed civil
actions, engineering map production, library fines (regional), library community room
rental, and Roanoke City Market spaces, effective July 1, 2010.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Mason offered the following ordinance:
(#38793-051010) AN 'ORDINANCE amending Section 20-89(b), Penalties for
unlawful parking, Division 3, Duties of Police Officers; Penalties for Unlawful Parkinq,
Article IV, Stoppina. Standinq and Parkina, of Chapter 20, Motor Vehicles and Traffic,
Code of the City of Roanoke (1979), as amended in order to increase the fine for certain
parking violations; dispensing with the second reading by title of this ordinance; and
providing for an effective date.
(For full text of ordinance, see Ordinance Book No. 74, page 139.)
Council Member Mason moved the adoption of Ordinance No. 38793-051010.
The motion was seconded by Council Member Trinkle and adopted by the following
vote:
AYES: Council Member Price, Rosen, Trinkle, Cutler, Lea, Mason and Mayor
Bowers-7.
NAYS: None-O.
402
Council Member Mason offered the following ordinance:
(#38794-051010) AN ORDINANCE amending and reordaining Section 20-90,
Immobilization of motor vehiclesaaainst which there are outstandina parkina violations,
Division 3, Duties of Police Officers: Penalties for Unlawful Parkinq, Article IV, Stoppinq,
Standinq and Parkina, of Chapter 20, Motor Vehicles and Traffic, Code of the City of
Roanoke (1979), as amended; pertaining to charging a "boot" removal fee on the
immobilization of motor vehicles; dispensing with the second reading by title of this
ordinance; and providing for an effective date.
(For full text of ordinance, see Ordinance Book No. 74, page 142.)
Council Member Mason moved the adoption of Ordinance No. 38794-051010.
The motion ~as seconded by Co~uncil Member Trinkle and adopted by the following
vote:
AYES: Council Member Price, Rosen, Trinkle, Cutler, Lea, Mason and Mayor
Bowers-7.
NAYS: None-O.
Council Member Mason offered the following resolution:
(#38795-051010) A RESOLUTION amending the Fee Compendium to adjust
fees for plumbing (water/sewer affidavits), existing elevator inspections, cross
connection inspections, amusement devices inspections, and to establish new fees for
coasters inspections, as set out below; and establishing an effective date.
(For full text of resolution, see Resolution Book No. 74, page 143.)
Council Member Mason moved the adoption of Resolution No. 38795-051010.
The motion was seconded by Council Member Trinkle and adopted by the following
vote:
AYES: Council Member Price, Rosen, Trinkle, Cutler, Lea, Mason and Mayor
Bowers-7.
NAYS: None-O.
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Council Member Mason offered the following resolution:
(#38796-051010) A RESOLUTION providing for adjustment of fees charged by
the Fire/Emergency Medical Services Department for fireworks and bonfire permits, and
to establish a new fee for retail sales permits for fireworks, as set out below; and
establishing an effective date.
(For full text of resolution, see Resolution Book No. 74, page 145.)
Council Member Mason moved the adoption of Resolution No. 38796-051010.
The motion was seconded by Council Member Trinkle and adopted by the following
vote:
AYES: Council Member Price, Rosen, Trinkle, Cutler, Lea, Mason and Mayor
Bowers-7.
NAYS: None-O.
Council Member Mason offered the following ordinance:
(#38797-051010) AN ORDINANCE amending Chapter 1, General
Administration, of the Code of the City of Roanoke (1979), as amended, by the addition
of a new 91-24, Assessment of court costs to defray expenses, providing for
assessment by the City of a fee to be used for such purposes as may be permitted by
Section 17.1-281, Code of Virginia (1950), as amended; dispensing with the second
reading of this ordinance; and providing for an effective date.
(For full text of ordinance, see Ordinance Book No. 74, page 146.)
Council Member Mason moved the adoption of Ordinance No. 38797-051010.
The motion was seconded by Council Member Trinkle and adopted by the following
vote:
AYES: Council Member Price, Rosen, Trinkle, Cutler, Lea, Mason and Mayor
Bowers-7.
NAYS: None-D.
Council Member Mason offered the following resolution:
(#38798-051010) A RESOLUTION amending the Fee Compendium to adjust a
current fee and create a new fee for map prints, as set out below; and establishing an
effective date.
(For full text of resolution, see Resolution Book No. 74, page 147.)
404
Council Member Mason moved the adoption of Resolution No. 38798-051010.
The motion was seconded by Council Member Trinkle and adopted by the following
vote:
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AYES: Council Member Price, Rosen, Trinkle, Cutler, Lea, Mason and Mayor
Bowers-7.
NAYS: None-O.
Council Member Mason offered the following resolution:
(#38799-051010) A RESOLUTION providing for adjustment of fees charged by
the Library Department for overdue fines, as set out below; and establishing an effective
date.
(Forfull text of resolution, see Resolution Book No. 74, page 148.)
Council Member Mason moved the adoption of Resolution No. 38799-051010.
The motion was seconded by Council Member Trinkle and adopted by the following
vote:
AYES: Council Member Price, Rosen, Trinkle, Cutler, Lea, Mason and Mayor I
Bowers-7.
NAYS: None-O.
Council Member Mason offered the following resolution:
(#38800-051010) A RESOLUTION providing for adjustment of fees charged by
,the Library Department for damaged or lost library materials, as set out below; and
establishing an effective date.
(For full text of resolution, see Resolution Book No. 74, page 149.)
Council Member Mason moved the adoption of Resolution No. 38800-051010.
The motion was seconded by Council Member Trinkle and adopted by the following
vote:
AYES: Council Member Price, Rosen, Trinkle, Cutler, Lea, Mason and Mayor
Bowers-7.
NAYS: None-O.
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Council Member Mason offered the following resolution:
(#38801-051010) A RESOLUTION providing for the establishment of certain
fees as set out below to be charged for after hour use of the community rooms at the
Jackson Park branch and the Gainsboro branch of the Roanoke City Public Libraries;
providing for an effective date; and directing amendment of the Fee Compendium.
(For full text of resolution, see Resolution Book No. 74, page 151.)
Council Member Mason moved the adoption of Resolution No. 38801-051010.
The motion was seconded by Council Member Trinkle and adopted by the following
vote:
AYES: Council Member Price, Rosen, Trinkle, Cutler, Lea, Mason and Mayor
Bowers-7.
NAYS: None-O.
Council Member Mason offered the following res.olution:
(#38802-051010) A RESOLUTION amending the Fee Compendium to adjust
current fees and create new fees for use of Roanoke City Market Spaces (formerly
Farmers' Market Curbage Rentals), as set out below; and establishi~g an effective date.
(For full text of resolution, see Resolution Book No. 74, page 152.)
Council Member Mason moved the adoption of Resolution No. 38802-051010.
The motion was seconded by Council Member Trinkle and adopted' by the following
vote:
AYES: Council Member Price, Rosen, Trinkle, Cutler, Lea, Mason and. Mayor
Bowers-7.
NAYS: None-O.
BUDGET: Council Member Cutler offered the following budget ordinance for
adoption of the annual appropriations for the fiscal year beginning July 1, 2010 and
ending June 30, 2011: .
406
(#38803-051010) AN ORDINANCE adopting the annual General, Civic Facilities, I
Parking, Market Building, Department of Technology, Fleet Management,. Risk
Management, School General, School Food Services, School Athletics and Grant
Funds Appropriations of the City of Roanoke for the fiscal year beginning July 1, 2010,
and ending June 30, 2011; and dispensing with the second reading by title of this
ordinance.
(For full text of ordinance, see Ordinance Book No. 74, page 1'55.)
Council Member Cutler moved the adoption of Budget Ordinance No. 38803-
051010. The motion was seconded by Council Member Rosen.
Council Member Cutler commented on the restored funding that had been
appropriated for Virginia Cooperative Extension services, in the amount of $63,800.00.
Council Member Rosen expressed appreciation to City staff for its efforts in
working on the City budget.
Council Member Price concurred in the comments offered by her colleagues.
There being no additional comments from the Council Members, Budget
Ordinance No. 38803-051010 was adopted by the following vote:
AYES: Council Member Price, Rosen, Trinkle, Cutler, Lea, Mason and Mayor
Bowers-7.
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NAYS: None-O.
Council Member Rosen offered the following ordinance for adoption of a of a
Classification Plan for officers and employees of the City Plan for officers and
employees of the City; authorization for certain salary increments; continuation of a
Firefighter/Emergency Medical Technician merit pay program and a Community Policing
Specialist program; payment of a monthly stipend to certain board and commission
members; and continuation of the temporary salary reductions of the Mayor, Vice-Mayor
and Members of CounCil, effective July 1, 2010:
(#38804-051010) AN ORDINANCE authorizing the City Manager to promulgate
a Classification Plan for officers and employees of the City effective July 1, 2010;
authorizing annual salary increments for certain officers and employees for use of
private motor vehicles; authorizing annual salary increments for sworn police officers
assigned duties in a non-uniform capacity; authorizing annual salary increments for
certain members of the Fire-Emergency Medical Services Department who are certified
as Emergency Medical Technicians; authorizing annual salary increments for certain
members of the Fire-Emergency Medical Services Department who are members of the
Regional Hazardous Materials Response Team; authorizing annual salary increments
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407
for employees performing fire inspector duties; providing for continuation of a police
career enhancement program; providing for continuation of a Firefighter/Emergency
Medical Technician merit pay program; providing for a Community Policing Specialist
program; providing for payment of a monthly stipend to certain board and commission
members; providing for an increase in base annual salary for any employee of the
Sheriff who meets the qualifications for and has been appointed Master Deputy Sheriff;
continuing the temporary salary reductions of the Mayor, Vice-Mayor, and members of
Council; providing for an effective date; and dispensing with the second reading by title
of this ordinance.
(For full text of ordinance, see Ordinance Book No. 74, page 164.)
Council Member Cutler moved the adoption of Ordinance No. 38804-051010.
The motion was seconded by Council Member Rosen and adopted by the following
vote:
AYES: Council Member Price, Rosen, Trinkle, Cutler, Lea, Mason and Mayor
Bowers-7.
NAYS: None-O.
BUDGET-CAPITAL IMPROVEMENTS: The City Manager submitted a written,
communication recommending transfer/appropriation of funds in connection with capital
projects funding.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Cutler offered the following budget ordinance:
(#38805-051010) AN ORDINANCE to appropriate funding for the FY 2011-2015
Update to the Capital Improvement Program, amending and reordaining certain
sections of the 2010-2011 Capital Projects and Grant Funds Appropriations, and
dispensing with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 74, page 168.)
Council Member Cutler moved the adoption of Budget Ordinance No. 38805-
051010. The motion was seconded by Council Member Rosen and adopted by the
'following vote:
AYES: Council Member Price, Rosen, Trinkle, Cutler, Lea, Mason and Mayor
Bowers-7.
NAYS: None-O.
408
BUDGET-ECONOMIC DEVELOPMENT-GREENWAYS-RECREATION: The I
City Manager submitted a written communication recommending appropriation of
FY201 0-2011 funds for the YMCA Aquatic Center and greenway projects:
Council Member Cutler offered the following budget ordinance:
(#38806-051010) AN ORDINANCE to appropriate funding from the Economic
and Community Development Reserve for the Greenways Development Projects and
the YMCA Aquatic Center, amending and reordaining certain sections of the 2010-2011
Capital Projects Fund Appropriations and dispensing with the second reading by title of
this ordinance.
(For full text of ordinance, see Ordinance Book No. 74, page 169.)
Council Member Cutler moved the adoption of Budget Ordinance No. 38806-
051010. The motion was seconded by Council Member Trinkle and adopted by the
following vote:
AYES: Council Member Price, Rosen, Trinkle, Cutler, Lea, Mason and Mayor
Bowers-7. .
NAYS: None-O.
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BUDGET-ECONOMIC DEVELOPMENT-ENTERPRISE ZONES: The City
Manager submitted a written report recommending appropriation of FY2011 funds for
Enterprise Zone:
(For full text, see communication on file in the City Clerk's Office.)
Council Member Mason offered the following budget ordinance:
(#38807-051010) AN ORDINANCE to appropriate funding from the Economic
and Community Development Reserve for the Enterprise Zone Projects, amending and
reordaining certain sections of the 2010-2011 Capital Projects Fund Appropriations, and
dispensing with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 74, page 170.)
Council Member Cutler moved the adoption of Budget Ordinance No. 38807-
051010. The motion was seconded by Council Member Trinkle and adopted by the
following vote:
AYES: Council Member Price, Rosen, Trinkle, Cutler, Lea, Mason and Mayor
Bowers-7.
NAYS: None-O.
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409
GRANTS-HOUSING: The City Manager submitted a written communication
recommending approval of the 2010-2015 HUD Consolidated Plan.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Mason offered the following resolution:
(#38808-051010) A RESOLUTION approving the 2010-2015 Consolidated Plan
and authorizing the City Manager, or the City Manager's designee, to submit the
approved Consolidated Plan, and to execute and submit any necessary documents
pertaining thereto, to the United States Department of Housing and Urban Development
(HUD) for final review and approval.
(For full text of resolution, see Resolution Book No. 74, page 171.)
Council Member Mason moved the adoption of Resolution No. 38808-051010.
The motion was seconded by Council Member Trinkle and adopted by the following
vote:
AYES: Council Member Price, Rosen, Trinkle, Cutler, Lea, Mason and Mayor
Bowers-7.
NAYS: None-O.
There being no further business, the Mayor declared the continuation of
recessed meeting adjourned at 2:26 p.m:
APPROVED
ATTEST:
~h1.lYJo~
Stephanie M. Moon, CMC
City Clerk
~u__~
~ D~ A. ower~-~-.-
Mayor
410
May 17, 2010
2:00 p.m.
I
ROANOKE CITY COUNCIL-REGULAR SESSION
The Council of the City of Roanoke met in regular session on Monday, May 17,
2010, at 2:00 p.m., in the Council Chamber, Room 450, fourth floor, Noel C. Taylor
Municipal Building, 215 Church Avenue, S. W., City of Roanoke, with Mayor David A.
Bowers presiding, pursuant to Chapter 2, Administration, Article II, City Council, Section
2-15, Rules of Procedure, Rule 1, Reqular Meetings, Code of the City of Roanoke
(1979), as amended, and pursuant to Resolution No. 38502-070609 adopted by the
CounCil on Monday, July 6, 2009.
PRESENT: Council Members Court G. Rosen, David B. Trinkle, M. Rupert
Cutler, Sherman P. Lea, Gwendolyn W. Mason, and Mayor David A. Bowers-6.
ABSENT: Council Member Anita J. Price-1 .
The Mayor declared the existence of a quorum.
OFFICERS PRESENT: Christopher P. Morrill, City. Manager; William M.
Hackworth, City Attorney; Ann H. Shawver, Director of Finance; and Stephanie M. I
Moon, City Clerk.
The Invocation was delivered by The Reverend Tim Harvey, Pastor, Central
Church of the Brethren.
The Pledge of Allegiance to the Flag of the United States of America was led by
Mayor Bowers.
PRESENTATIONS AND ACKNOWLEDGMENTS:
ACTS OF ACKNOWLEDGEMENT-POLICE: Vice-Mayor Lea offered -the
following resolution paying tribute to Officer N.D. Comas for his heroic efforts on
April 24, 2010:
(#38809-05171,0) A RESOLUTION paying tribute to Officer N. D. Comas for his
exemplary service to the citizens of Roanoke.
(For full text of resolution, see Resolution Book No. 74, page 172.)
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Vice-Mayor Lea moved the adoption of Resolution No. 38809-051710. The
motion was seconded by Council Member Cutler and adopted by the following vote:
AYES: Council Members Rosen, Trinkle, Cutler, Lea, Mason, and Bowers-5.
NAYS: None-O.
(Council Member Price was absent.)
The Mayor presented a ceremonial copy of Resolution No. 38809-051710 to
Officer Comas.
HEARING OF CITIZENS UPON PUBLIC MATTERS: The Mayor advised that
City Council sets this time as a priority for citizens to be heard and matters requiring
referral to the City Manager will be referred immediately for response, recommendation
or report to Council.
YOUTH: Helen Davis appeared before the Council and expressed concern
about discrimination against children playing sports through the Youth Athletic Council
and Parks and Recreation Department.
ECONOMIC DEVELOPMENT: Marion Ware appeared before the Council and
spoke about the decline of black-owned business in the City of Roanoke.
ECONOMIC DEVELOPMENT: Chris Craft appeared before the Council and
spoke about the business development in the Roanoke Centre for Industry and
Technology.
CONSENT AGENDA
The Mayor advised that all matters listed under the Consent Agenda were
considered to be routine by the Members of Council and would be enacted by one
motion in the form, or forms, listed on the Consent Agenda, and if discussion was
desired, the item would be removed from the Consent Agenda and considered
separately.
MINUTES: Minutes of the regular meeting of Council held on Monday,
February 1, 2010, were before the body.
(See Minutes on file in the City Clerk's Office.)
412
, Council Member Mason moved that Council dispense with the reading of the I
minutes and approve as recorded. The motion was seconded by Council Member
Trinkle and adopted by the following vote:
AYES: Council Members Rosen, Trinkle, Cutler, Lea, Mason, and Bowers-6.
NAYS: None-O.
(Council Member Price was absent.)
SALE/PURCHASE OF PROPERTY: A communication from the City Manager
requesting that Council schedule a public hearing for Monday, June 7, 2010, at
2:00 p.m., or as soon thereafter as the matter may be heard, to consider the sale of
City-owned property to Scott and Ascension Horchler located along the southern line of
Morningside Street, S. E., containing the former Buena Vista Recreation Center, was
before the body.
(See communication on file in the City Clerk's Office.)
Council Member Mason moved that Council concur in the request of the City
Manager as above described. The motion was seconded by Council Member Trinkle
and adopted by the following vote:
AYES: Council Members Rosen, Trinkle, Cutler, Lea, Mason, and Bowers-5.
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NAYS: None-O.
(Council Member Price was absent.)
BONDS-SCHOOLS-CAPIT AL PROJECTS: A communication from the Director
of Finance requesting that Council schedule a public hearing for Monday, June 7, 2010,
at 2:00 p.m., or as soon thereafter as the matter may be heard, to authorize the
issuance of Qualified School Construction Bond (QSCB) funding for school capital
projects; and a communication from the Roanoke City School Board requesting
Council's concurrence in the request of the Director of Finance, were before the body.
(See communications on file in the City Clerk's Office.)
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413
Council Member Mason moved that Council concur in the request of the Director
of Finance as above described. The motion was seconded by Council Member Trinkle
and adopted by the following vote:
AYES: Council Members Rosen, Trinkle, Cutler, Lea, Mason, and Bowers-6.
NAYS: None-O.
(Council Member Price was absent.)
BONDS-CAPITAL PROJECTS: A communication from the Director of Finance
requesting that Council schedule a public hearing for Monday, June 21, 2010, at
7:00 p.m., or as soon thereafter as the matter may be heard, to authorize the issuance
of debt for capital projects, was before the body.
(See communication on file in the City Clerk's Office.)
Council Member Mason moved that Council concur in the request of the Director
of Finance as above described. The motion was seconded by Council Member Trinkle
and adopted by the following vote:
AYES: Council Members Rosen, Trinkle, Cutler, Lea, Mason, and Bowers-6.
NAYS: None-O.
(Council Member Price was absent.)
COMMITTEES-ROANOKE VALLEY GREENWAY COMMISSION: A
communication from the City Clerk advising of the resignation of Elizabeth D. Rhine as
a member of the Roanoke Valley Greenway Commission, effective April 30, 2010, was
before the Council.
(See communication on file in the City Clerk's Office)
Council Member Mason moved that Council accept the resignation and receive
and file the communication. The motion was seconded by Council Member Trinkle and
adopted by the following vote:
AYES: Council Members Rosen, Trinkle, Cutler, Lea, Mason, and Bowers-6.
NAYS: None-O.
(Council Member Price was absent.)
414
COMMITTEES-FAIR HOUSING BOARD: A communication from the City Clerk I
advising of the resignation of Marie Greene as a member of the Fair Housing Board,
effective May 7, 2010, was before the Council.
(See communication on file in the City Clerk's Office)
Council Member Mason moved that Council accept the resignation and receive
and file the communication. The motion was seconded by Council Member Trinkle and
adopted by the following vote:
AYES: Council Members Rosen, Trinkle, Cutler, Lea, Mason, and Bowers-6.
NAYS: None-O.
(Council Member Price was absent.)
COMMITTEE-TOWING ADVISORY BOARD: A communication from the City
Clerk advising of the resignation of James Fazio as a member of the Towing Advisory
Board, effective March 30, 2010, was before the Council.
(See communication on file in the City Clerk's Office)
Council Member Mason moved that Council accept the resignation and receive I
and file the communication. The motion was seconded by Council Member Trinkle and
adopted by the following vote:
AYES: Council Members Rosen, Trinkle, Cutler, Lea, Mason, and Bowers-6.
NAYS: None-O.
(Council Member Price was absent.)
CITY COUNCIL-ELECTORAL BOARD: A communication from Laverne L.
Grigsby, General Registrar, transmitting an Abstract of Votes cast in the General
Election held in the City of Roanoke on May 4, 2010, was before the Council.
(See communication on file in the City Clerk's Office)
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415
Council Member Mason moved that the communication and Abstract of Votes be
received and filed. The motion was seconded by Council Member Trinkle and adopted
by the following vote:
AYES: Council Members Rosen, Trinkle, Cutler, Lea, Mason, and Bowers-6.
NAYS: None-O.
(Council Member Price was absent.)
TREES: A communication from John Rosenow, Chief Executive, Arbor Day
Foundation, congratulating the City of Roanoke on being named a Tree City USA
community for 2009, was before the Council.
(See communication on file in the City Clerk's Office.)
Council Member Mason moved that the communication be received and filed.
The motion was seconded by Council Member Trinkle and adopted by the following
vote:
,
AYES: Council Members Rosen, Trinkle, Cutler, Lea, Mason, and Bowers-6.
NAYS: None-O.
(Council Member Price was absent.)
OATH OF OFFICE-COURT COMMUNITY CORRECTIONS PROGRAM-
COMMUNITY CRIMINAL JUSTICE POLICY BOARD: Report of qualification of the
Honorable Octavia Johnson as a City representative to the Court Community
Corrections Program, and Community Criminal Justice Policy Board, for a three-year
term of office ending June 30, 2013, was before the Council.
(See Oath or Affirmation of Office on file in the City Clerk's Office.)
Council Member Mason moved .that the report of qualification be received and
filed. The motion was seconded by Council Member Trinkle and adopted by the
following vote:
AYES: Council Members Rosen, Trinkle, Cutler, Lea, Mason, and Bowers-6.
NAYS: None-O.
(Council Member Price was absent.)
416
REGULAR AGENDA
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PUBLIC HEARINGS: NONE.
PETITIONS AND COMMUNICATIONS:
STAR CITY SOCCER FOUNDATION: Landon Moore, Director, Star City Soccer
Foundation, appeared before the Council and gave a presentation regarding the
importance of assisting the refugee and immigrant population in Roanoke to learn to
speak English. Mr. Moore explained that the role Star City Soccer has played in said
assistance and asked for the Council's support as a partner in this effort.
(See handout on file in the City Clerk's Office.)
REPORTS OF OFFICERS:
CITY MANAGER:
BRIEFINGS: NONE.
ITEMS RECOMMENDED FOR ACTION:
STREETS-BUDGET: The City Manager submitted a written communication I
recommending authorization and appropriation of funds to complete a
street-improvement project at the intersection of Orange Avenue and Blue Hills Drive,
N. E.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Mason offered the following resolution:
(#38810-051710) A RESOLUTION authorizing the City Manager to enter into
any and all necessary and appropriate agreements to complete a street-improvement
project at the intersection of Orange Avenue, N. E., and Blue Hills Drive, N. E., in the
City of Roanoke, which is being funded by the Federal Highway Safety Improvement
Program and the Virginia Department of Transportation.
(Forfull text of resolution, see Resolution Book No. 74, page 173.)
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417
Council Member Mason moved the adoption of Resolution No. 38810-051710.
The motion was seconded by Council Member Trinkle and adopted by the following
vote:
AYES: Council Members Rosen, Trinkle, Cutler, Lea, Mason, and Bowers-6.
NAYS: None-O.
(Council Member Price was absent.)
Council Member Mason offered the following budget ordinance:
(#38811-051710) AN ORDINANCE to appropriate funding from the Virginia
Department of Transportation to the Intersection Site Distance Improvement project,
amending and reordaining certain sections of the 2009-2010 Capital Projects Fund
Appropriations and dispensing with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 74, page 174.)
Council Member Mason moved the adoption of Budget Ordinance No. 38811-
051710. The motion was seconded by Council Member Trinkle and adopted by the
following vote: (
AYES: Council Members Rosen, Trinkle, Cutler, Lea, Mason, and Bowers-6.
NAYS: None-O.
(Council Member Price was absent.)
INDUSTRIES: The City Manager submitted a written communication authorizing
execution of a second amendment to the New River Valley Commerce Park Project
Participation Agreement.
(For full text, see communication on file in the City Clerk's Office.)
Vice-Mayor Lea offered the following ordinance:
(#38812-051710) AN ORDINANCE approving a Second Amendment to the New.
River Valley Commerce Park Project Participation Agreement; authorizing the Mayor
and the City Clerk to execute and attest, respectively, such Second Amendment;
authorizing the Mayor and/or the City Manager to take such actions and execute such
documents as necessary to implement, administer, and enforce such Second
Amendment; and dispensing with the second reading by title of this Ordinance.
(For full text of ordinance, see Ordinance Book No. 74, page 175.)
418
Vice-Mayor Lea moved the adoption of Ordinance No. 38812-051710. The I
motion was seconded by Council Member Mason and adopted by the following vote:
AYES: Council Members Rosen, Trinkle, Cutler, Lea, Mason, and Bowers-6.
NAYS: None-O.
(Council Member Price was absent.)
BUDGET-ARTS: The City Manager submitted a written communication
recommending transfer of funds in connection with recommendations of the Roanoke
Arts Commission for funding to specific agencies for Fiscal Year 2010-2011.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Cutler offered the following resolution:
(#38813-051710) A RESOLUTION concurring in the recommendations of the
Roanoke Arts Commission Agency Funding Advisory Committee's ("Committee")
allocation of City funds to various nonprofit agencies and for performance audits in
connection thereto for Fiscal Year 2010-2011.
(For full text of resolution, see Resolution Book No. 74, page 177.)
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Council Member Cutler moved the adoption of Resolution No. 38813-051710.
The motion was seconded by Council Member Mason.
Council Member Cutler inquired as to why Blue Ridge Public Television and
Roanoke Ballet Theatre did not submit applications, and why Mill Mountain' Zoo does
not appear on the spread sheet; whereupon, Susan Jennings, City Arts and Culture
Coordinator, advised that the organizations chose not to apply this year, adding that Mill
Mountain Zoo missed the mandatory funding workshop.
Council Member Cutler also asked about the Eleanor D. Wilson Museum;
whereupon, Ms. Jennings replied that it was the art museum at Hollins University.
There being no additional questions and/or comments by the Council, Resolution
No. 38813-051710 was adopted by the following vote:
AYES: Council Members Rosen, Trinkle, Cutler, Lea, Mason, and Bowers-6.
NAYS: None-O.
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(Council Member Price was absent.)
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419
Council Member Cutler offered the following budget ordinance:
(#38814-051710) AN ORDINANCE to transfer funding to specific Art
Commission agencies, amending and reordaining certain sections of the 2010-2011
General Fund Appropriations, and dispensing with the second reading by title of this
ordinance.
(For full text of ordinance, see Ordinance Book No. 74, page 178.)
Council Member Cutler moved the adoption of Budget Ordinance No. 38814-
051710. The motion was seconded by Council Member Mason and adopted by the
following vote:
AYES: Council Members Rosen, Trinkle, Cutler, Lea, Mason, and Bowers-6.
NAYS: None-O.
(Council Member Price was absent.)
COMMENTS BY CITY MANAGER:
POLlCE-L1BRARIES-CELEBRATIONS-SPECIAL EVENTS: The City Manager
shared that an open house for the new Police Training Academy was held on Sunday
afternoon and Police Chief Joe Gaskins presented the department's Medal of Valor to
Roanoke Officers Bryan Lawrence and N. D. Comas at the event. He also said the
annual Local Colors Festival was held on Saturday in Elmwood Park, and this year
marks the 20th anniversary of the event. In addition, he stated that more than 90 culture
groups who live in Roanoke were represented at the festival.
Furthermore, the City Manager reported that Roanoke Public Libraries was
currently featured in an online article for the Library Journal, a national publication titled,
"Using Events to Redefine the Library." He also read a quote from the article that
commended Roanoke Public Libraries for its use of events to redefine its libraries.
Finally, he reminded Council that Festival in the Park will be held Memorial Day
weekend - May 28 - 31, and that the event celebrates art, music and family.
REPORTS OF COMMITTEES: NONE.
UNFINISHED BUSINESS: NONE.
INTRODUCTION AND CONSIDERATION OF ORDINANCES AND
RESOLUTIONS: NONE.
420
MOTIONS AND MISCELLANEOUS BUSINESS:
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INQUIRIES AND/OR COMMENTS BY THE MAYOR AND MEMBERS OF
COUNCIL:
GREENWAYS: Council Member Cutler shared that he received a memo
regarding work to create neighborhood access to the Lick Run Greenway and said he
was pleased to see City departments working with City neighborhoods to provide this
access.
MARKET: Mayor Bowers asked for confirmation that a report would be
forthcoming to the Council on June 7 regarding the Market Building renovation project.
The City Manager confirmed that a progress report would be presented to the Council
that day at the 2:00 p.m. meeting and would be televised for viewing by the public,
adding that City staff would notify stakeholders about the date for the presentation of the
report to the Council.
Mayor Bowers asked if the report would be available to the media and citizens;
whereupon, the City Manager responded in the affirmative. The Mayor noted that his
main concern was the City's relationship with the tenant and the amount of historic tax
credits the City would be able to utilize. Vice-Mayor Lea requested additional
information regarding the historic tax credits, especially with regard to Center in the I
Square. With regard to the abovementioned project, Mayor Bowers inquired about a
timeline for the closing of City streets; whereupon, the City Manager remarked that the
streets would remain open, however, some of the sidewalks would be closed to allow
streetscape improvements.
At 3:03 p.m., the Mayor declared the meeting in recess until 7:00 p.m., in the City
Council Chamber, Room 450, fourth floor, Noel C. Taylor Municipal Building.
At 7:00 p.m., the Council meeting reconvened in the Council Chamber, Room
450, fourth floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., with
Mayor Bowers presiding.
PRESENT: Council Members Court G. Rosen, David B. Trinkle, M. Rupert
Cutler, Sherman P. Lea, Gwendolyn W. Mason, and Mayor David A. Bowers-6.
ABSENT: Council Member Anita J. Price-1.
The Mayor declared the existence of a quorum.
OFFICERS PRESENT: Christopher P. Morrill, City Manager; William M.
Hackworth, City Attorney; Ann H. Shawver, Director of Finance; and Stephanie M. I
Moon, City Clerk.
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The Invocation was delivered by Mayor Bowers.
The Pledge of Allegiance to the Flag of the United States of America was led by
Mayor Bowers.
PUBLIC HEARINGS:
ZONING: Pursuant to Resolution No. 25523 adopted by the Council on Monday
April 6,1981, the City Clerk having advertised a public hearing for Monday, May 17,
2010, at 7:00 p.m., or as soon thereafter as the matter may be heard, on the request of
City of Roanoke School Board to amend a Planned Unit Development Plan dated
March 3, 2010, and to amend proffered condition No. 1 on property located at 2102
Grandin Road, S.W., Official Tax No. 1460101 (Patrick Henry High School campus), for
the purpose of using the former Raleigh Court Elementary School for an educational
facility, a day care facility for children, and general and professional offices for the Early
Start and Head Start programs, the amended proffer to read as follows: 1) The property
will be developed in substantial conformity with the Development Plan prepared by
Alfred O. Chevalier, dated March 3, 2010, and Utility Plan prepared by Rife + Wood
Architects dated December 5,2005, the matter was before the body.
Legal advertisement of the public hearing was published in The Roanoke Times
on Friday, April 30, 2010 and Friday, May 7, 2010.
(See publisher's affidavit on file in the City Clerk's Office.)
The City Planning Commission submitted a written report recommending
approval of the request, finding the application for the adaptive reuse of the former
Raleigh Court Elementary School for programs run by Total Action Against Poverty to
be consistent with Vision 2001-2020, the Grandin Court and Greater Raleigh Court
Neighborhood Plans, and the City's Zoning Ordinance, adding that the request provides
for the continued service of a vacated City facility while maintaining a cohesive campus
setting for educational facilities and community services.
(For full text, see report on file in the City Clerk's Office.)
Council Member Rosen offered the following ordinance:
(#38815-051710) AN ORDINANCE to amend 936.2-100, Code of the City of
Roanoke (1979), as amended, and the Official Zoning Map, City of Roanoke, Virginia,
dated December 5, 2005, as amended, by amending a proffer and the Planned Unit
Development Plan pertaining to property located at 2102 Grandin Road, S. W., bearing
Official Tax No. 1460101 (Patrick Henry High School campus); and dispensing with the
second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 74, page 179.)
422.'
Council Member Rosen moved the adoption of Ordinance No. 38815-051710. I
The motion was seconded by Council Member Mason.
Curt Baker, Deputy Superintendent, Roanoke City Public Schools, appeared
before the Council in support of the request of the Roanoke City Board.
The Mayor inquired whether there were persons present wishing to speak on the
matter. There being none, he declared the public hearing closed.
Council Member Cutler inquired when the remaining modular unit would be
removed from the site; whereupon, Mr. Baker replied that the schools were contracting
services for removal of the unit and it is anticipated that the unit will be removed before
June 30, 2010.
There being no additional questions and/or comments by the Council Members,
Ordinance No. 38815-051710 was adopted by the following vote:
AYES: Council Members Rosen, Trinkle, Cutler, Lea, Mason, and Bowers-6.
NAYS: None-O.
(Council Member Price was absent.)
FIRE-CITY PROPERTY: Pursuant to instructions by the Council, the City Clerk
having advertised a public hearing for Monday, May 17, 2010 at 7:00 p.m., or as soon
thereafter as the matter may be heard, on a proposal of the City of Roanoke to convey
Cit~-owned property, designated as Roanoke City Tax Map No. 2420202, being 514
24tStreet, N. W., otherwise known as Fire Station #9, to Mahlon P. and Patricia H.
Maxey. The property proposed to be conveyed is adjacent to property owned by
Mahlon P. Maxey, known as Roanoke City Tax Map No. 2420204, the matter was
before the body.
Legal advertisement of the public hearing was published in The Roanoke Times
on Friday, May 7,2010.
(See publisher's affidavit on file in the City Clerk's Office.)
The City Manager submitted a written communication recommending executiqn
of a deed providing for the conveyance, in the amount of $100,024.12, subject to
approval as to form by the City Attorney.
(For full text, see communication on file in the City Clerk's Office.)
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423
Council Member Lea offered the following ordinance:
(#38816-051710) AN ORDINANCE authorizing the City Manager to execute the
necessary documents providing for the conveyance of a parcel of City-owned property,
located at 514-24th Street, N. W., Roanoke, Virginia, formerly known as Fire Station #9,
bearing Official Tax No. 2420202, to Mahlon P. Maxey and Patricia H. Maxey, upon
certain terms and conditions; and dispensing with the second reading of this ordinance.
(For full text of ordinance, see Ordinance Book No. 74, page 181.)
Council Member Lea moved the adoption of Ordinance No. 38816-051710. The
motion was seconded by Council Member Mason.
The Mayor inquired whether there were persons present wishing to speak on the
matter. There being none, he declared the public hearing closed.
There being no questions and/or comments by the Council Members, Ordinance
No. 38816-051710 was adopted by the following vote:
AYES: Council Members Rosen, Trinkle, Cutler, Lea, Mason, and Bowers-6.
NAYS: None-O.
(Council Member Price was absent.)
CITY PROPERTY-FIRE: Pursuant to instructions by the Council, the City Clerk
having advertised a public hearing for Monday, May 17, 2010 at 7:00 p.m., or as soon
thereafter as the matter may be heard, on a proposal of the City of Roanoke to convey
City-owned property to Rebuilding Together, Roanoke, Inc., designated as Roanoke
City Tax Map No. 2212317, being 216 12th Street, N. W., Roanoke, Virginia, otherwise
known as "the former Fire Station #5", the matter was before the body.
Legal advertisement of the public hearing was published in The Roanoke Times
on Friday, May 7, 2010.
(See publisher's affidavit on file in the City Clerk's Office.)
The City Manager submitted a written communication recommending execution
of a deed for consideration in the amount of $12,768.00, subject to approval as to form
by the City Attorney.
(For full text, see communication on file in.the City Clerk's Office.)
424
Inasmuch as he serves on the Board of Directors, Mayor Bowers advised that he I
would abstain from voting and participating in any discussions regarding the matter.
At this point, the Mayor relinquished the Chair.
Vice-Mayor Lea inquired as to whether there were persons present wishing to
speak on the matter.
Jamey Bonds appeared before the Council and spoke in support of proposal
No.2 - a firefighter for the City desiring to utilize the building in order to restore fire
apparatus.
Kit Hale appeared before the Council and spoke in support of the proposal of
Rebuilding Together Roanoke, Inc.
Ed Murray appeared before the Council and spoke in support of the proposal of
Rebuilding Together Roanoke, Inc.
Earl Saunders appeared before the Council and spoke in support of the proposal
of Rebuilding Together Roanoke, Inc.
Annette Lewis appeared before the Council and spoke in support of the proposal I
of Rebuilding Together Roanoke, Inc.
A. L. Holland appeared before the Council and spoke in support of the proposal
of Rebuilding Together Roanoke, Inc.
Joseph Hancock appeared before the Council and spoke in support of the
proposal of Omega Psi Phi Fraternity, Inc'/Que House, Inc.
Karen Mason appeared before the Council and spoke in support' of the proposal
of Rebuilding Together Roanoke, Inc.
Angela Penn appeared before the Council and spoke in support of the proposal
of Rebuilding Together Roanoke, Inc.
George Miller appeared before the Council and spoke in support of the proposal
of Gamma Alpha Chapter of Omega Psi Phi Fraternity, Inc'/Que House, Inc.
(See copy of proposal submitted by Que House, Inc., on file in the City Clerk's Office.)
Evelyn Bethel appeared before the Council and spoke in support of the proposal
of Omega Psi Phi Fraternity, Inc'/Que House, Inc.
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425
There being 'no additional speakers, the Vice-Mayor declared the public hearing
closed.
Vice-Mayor Lea pointed out that according to State statute, City Council must
approve the conveyance by a three-fourths majority (six affirmative votes), and pointed
out that Mayor Bowers had recused himself from the public hearing and Council
Member Price was absent. .
Council Member Trinkle asked for clarification since proposals had been
submitted; whereupon, the City Attorney advised that this was not a bidding process,
but a policy procedure, adding that the purpose of the public hearing was to seek input
from the public on the matter; and if the Council desired, the matter 'Could be continued
for further study until a decision was made.
Council Member Trinkle agreed that additional information be gathered and
thereafter, a decision be made at a later date.
Following dialogue, Council Member Cutler moved that the discussion of the
matter be continued until its next regular meeting on Monday, June 21 at 2:00 p.m. The
motion was seconded by Council Member Mason and adopted.
HEARING OF CITIZENS UPON PUBLIC MA TIERS: The Mayor advised that
City Council sets this time as a priority for citizens to be heard and matters requiring
referral to the City Manager will be referred immediately for response, recommendation
or report to Council.
MISCELLANEOUS: Robert Gravely appeared before the Council and spoke
about regulations and restrictions of personal credit options regarding pay day loan
companies, which Includes community banks, credit unions, local automobile
dealerships, and retail layaway plans. He distributed a flyer relating to his remarks.
(See copy of flyer on file in the City Clerk's Office.)
POLICE-YOUTH: Jeff Artis, President, SCLC, appeared before the Council and
spoke about education of gangs. He also mentioned the celebration of the Juneteenth
Program.
426
Following in depth dialogue, comments were referred to the City Manager.
There being no further business to come before the Council, the-Mayor declared
the meeting adjourned at 7:56 p.m.
APPROVED
ATTEST:
~~.h;hvJ
Stephanie M. Moon, CMG.
City Clerk
9- David A.
Mayor
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427
ROANOKE CITY COUNCIL-REGULAR SESSION
June 7,2010
9:00 a.m.
The Council of the City of Roanoke met in regular session on Monday, June 7,
2010, at 9:00 a.m., in Room 159, Noel C. Taylor Municipal Building, 215 Church
Avenue, S. W., City of Roanoke, with Mayor David A. Bowers presiding, pursuant to
Chapter 2, Administration. Article II, City Council, Section 2-15, Rules of Procedure,
Rule 1, Regular Meetinas, Code of the City of Roanoke (1979), as amended, and
pursuant to Resolution No. 38502-070609 adopted by the Council on Monday, July 6,
2009.
PRESENT: Council Members David B. Trinkle, M. Rupert Cutler, Gwendolyn W.
Mason, Anita J. Price, Court G. Rosen and Mayor David A. Bowers-6.
ABSENT: Vice-Mayor Sherman P. Lea-1.
The Mayor declared the existence of a quorum.
OFFICERS PRESENT: James Grigsby, Assistant City Manager for Operations;
William M. Hackworth, City Attorney; John Bingham, Assistant Director of Finance; and
Stephanie M. Moon, City Clerk.
COUNCIL: A communication from Mayor David A. Bowers requesting that
Council convene in a Closed Meeting to discuss vacancies on certain authorities,
boards, commissions and committees appointed by Council, pursuant to Section 2.2-
3711 (A)(1), Code of Virginia (1950), as amended, was before the body.
(See communication on file in the City Clerk's Office.)
Council Member Trinkle moved that the Council concur in request of the Mayor to
convene in Closed Meeting as above described. The motion was seconded by Council
Member Mason and adopted by the following vote:
AYES: Council Member Trinkle, Cutler, Mason, Price, Rosen and Mayor
Bowers-6.
NAYS: None-O.
(Vice-Mayor Lea was absent.)
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428
CITY COUNCIL: A communication from Council Member Gwendolyn W. Mason,
Chair, City Council Personnel Committee, requesting that Council convene in a Closed
Meeting to discuss annual performance evaluations of certain Council-appointed
Officers, pursuant to Section 2.2-3711 (A)(1), Code of Virginia (1950), as amended, was
before the body.
I
(See communication on file in the City Clerk's Office.)
Council Member Mason moved that the Council concur in request of the Chair of
the Personnel Committee to convene in Closed Meeting as above described. The
motion was seconded by Council Member Trinkle and adopted by the following vote:
AYES: Council Member Trinkle, Cutler, Mason, Price, Rosen and Mayor
Bowers-6.
NAYS: None-O.
(Vice-Mayor Lea was absent.)
ITEMS LISTED ON THE 2:00 P.M. COUNCIL DOCKET REQUIRING
DISCUSSION/CLARIFICATION AND ADDITIONS/DELETIONS TO THE 2:00 P.M. I
AGENDA. NONE.
TOPICS FOR DISCUSSION BY THE MAYOR AND MEMBERS OF COUNCIL.
~ Governor's Commission of Reform - share suggestions from Virginia
Municipal League with the Council
~ Address concerns regarding ADA compliance for physically challenged
raised by Sherry Lance, ADA Coordinator, Virginia Western Community
College
~ Respond to Duane Howard regarding the change in deadline for receipt of
personal property taxes .
~ Arts/Cultural Plan - adoption by the Council in the fall and implementation
in the winter
BRIEFINGS:
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429
Roanoke Redevelopment and Housina Authoritv - Amendment No. 1 to Redevelopment
Plan - South Jefferson Redevelopment Area
Mark Loftis, Legal Counsel for the Housing Authority, gave a brief summary of
the proposed Amendment No. 1 to the South Jefferson Redevelopment Area. Mr. Loftis
advised that the amendment proposes substantive amendments to certain parts of the
Redevelopment Plan which have been necessitated by changes in State law including,
but not limited to, restrictions on the use of eminent domain, which become effective as
it pertains to the Redevelopment Plan on July 1, 2010, adding that in the future, any
acquisition of property by eminent domain with the Redevelopment Area would be
conducted only as permitted under current State Code and/or other applicable laws, and
would be conditioned upon further action of the Housing Authority Board of
Commissioners approving the use of eminent domain and setting out other findings
required by law.
Mr. Loftis explained that the proposed amendment would remove the "to be
acquired" designation from remaining properties not currently included in a
condemnation proceeding in the South Jefferson Redevelopment Area, and replace it
with a designation of "to be considered for acquisition"; and under the amendment, the
Housing Authority would not actively seek to acquire any additional properties in the
South Jefferson Redevelopment Area, but would only consider acquisition of any
property so designated through voluntary transactions with landowners or acquisitions
at the request of landowners, subject to availability of funding from the City of Roanoke.
In closing, Mr. Loftis pointed out that the amendment also describes activities
that have been undertaken to date under the Redevelopment Plan, and describes
current conditions in the redevelopment area and ongoing revitalization and
redevelopment activities undertaken by private property owners; and that it is desirable
and appropriate that certain aspects of the Redevelopment Plan remain operative in
order to control, direct and assist the ongoing and future development of remaining
parcels still in need of redevelopment.
(For full text, see copy of Amended South Jefferson Redevelopment Plan on file in the
City Clerk's Office.)
Council Member Mason asked if current activities and upcoming legislation would
require the City to revise the South Jefferson Redevelopment Plan; whereupon, the City
Attorney responded that changes were made in 2007 and the City would use eminent
domain only in limited circumstances, such as when a property's title is unknown.
Mr. Loftis indicated that the Housing Authority was reviewing all redevelopment
plans, and would amend any that remain open to comply with State law, adding that the
plans would have to come before the Council for approval. He noted that the Gainsboro
Redevelopment Plan was the only one anticipated to require amendment.
430
Council Member Rosen inquired if redevelopment plans were still in progress;
whereupon, Mr. Loftis responded that the Plans that were inactive would be closed.
Council Member Trinkle inquired as to when the development on Jefferson Street
would be closed out; whereupon, Mr. Loftis stated that it was hard to determine, but
estimated a time period within the next five years.
Council Member Cutler inquired if there were other actions required to meet
State law for the Jefferson Street Redevelopment Area; whereupon, Mr. Loftis reported
that several properties had been acquired through private transactions, adding that the
Housing Authority would require those properties to follow the redevelopment area
guidelines.
There being no additional questions and/or comments by the Council, Mr. Loftis
stated that the proposed Amendment No. 1 to the Redevelopment Plan - South
Jefferson Redevelopment Area, effective June 30, 2010, would be placed on the
Roanoke City Council docket for approval at the June 21 Council meeting.
Mill Mountain Easement
R. Brian Townsend, Assistant City Manager for Community Development, gave
an update on the proposed Mill Mountain easement, sharing two options for establishing
a conservation easement on Mill Mountain.
(See copy of Summary of Salient Provisions on file in the City Clerk's Office.)
Following questions and/or comments by the Council Members, Mr. Townsend
stated that a public hearing regarding the matter would be heard by the Council on
Monday, June 21 at 7:00 p.m.
Air 2 (Art in Roanoke)
Susan Jennings, Arts and Culture Coordinator, gave a presentation on the
temporary public art pieces to be displayed in various locations throughout the
quadrants of the City during fiscal year 2010-2011, adding that the art would be
displayed from August 2010 until March 2011. Ms. Jennings shared the following
information:
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· Temporary exhibition of outdoor works of
art
· Spread throLighout the City of Roanoke
· GOCiI$ are to allow citizens to. interact with
various forms of art in public spaces and
make the city a more vital and livable
community
· Art may be purchased and added to the
permanent collection
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Calendar
. .., . . .
· December 20.09 - Approved as part of 20.10 work plan by
City Council with a total budget of $34,000
· Jan, 201 () - Call to Artists distributed nationally
.. March 2010 - Si?lectipl1 panel chosen by Roa.poke Arts,
Commission reviewed 156 proposals from 66 artists
io April 2010 - Recommendation-s of panel. approved by
.' . , -. .... - , .
Roa.nokearts commission
io Summer of 2010 - Installations
· August 2010 through MarCh 2012- On display
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431
432
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Panel Members
it Sue Egbert, Artist, partn~r ih Gallery 108, RAe Member
- .. ... <. .
.. ..
· Susan Koch, President, Raleigh GourtCivic League
· . Sean Luther, Presidehfanq CEQ D6wnt()wt1 ROanoKe
Inc. . ". .
· Amy G Moorefield, Executive Director; Eleanor D. Wilson
Museum atHoUins, RAC Member .
· Eliz~peth Mortlock, Pastor Mount Ple~santlJhiteq
Methodist ChurCh' . . .
. . . .. - -- -
· DamonV,\/illiam$, Regional.CRA Gfficer, Mid-Atlantic
Region First Citizens Bank
· DickWHli$, V.P. R&D, Soft Solutions
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Criteria Used by Panel
· The artist's past experience
· QUality and design of the art
· Appropriateness for the siteil1cluding
aesthetic content and public safety
· Feasibility given timeline and budget
· Durability - the ability of the art to withstand
weather and public interaction over the
eighteen month period
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Locations
Ir-
B ~ 2.0'1" ~n f)~.r,,:\~Clp"f:
II ~po~rv~Jbftl~
· NurnberSev'en Fire Station on Memorial Ave.
· South Roanoke Village ,area
· W.illiamson Road Library
· Corner of Campbell Ave. arid Third St.
· Trai I Head of Lick' Run Greenway ay Valley
'View
.SunTrust Plaza behind Market Square Garage
· Vie Tho'mas Park
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Marketing
.~
'-III ~~rory
· Communications department resources
· New AI R brochure
· Web site -wWw,artinroanoke.org
· Community events to coincide with
installations when possible
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433
434
(For full text, see copy of presentation on file in the City Clerk's Office.)
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Council Member Cutler asked about the price of the art; whereupon, Ms.
Jennings stated that the art varied, with most expensive piece being about $80,000.00,
known as "Jellybean," with the "Glory Pipes" piece being around $10,000.00.
Council Member Cutler congratulated Ms. Jennings and the Roanoke Arts
Commission for the program, pointing out that this was something Roanoke had never
had before.
Council Member Cutler asked a question about a signpost or something to go at
the Market Square location; whereupon, Ms. Jennings responded that the matter had
been discussed with the Director of Parks and Recreation and a recommendation would
be forthcoming.
Following additional questions and comments by the Council, Mayor Bowers
expressed appreciation to Ms. Jennings for the presentation.
Bulk/Brush Pickup Schedule
Skip Decker, Director of Solid Waste Management, gave the following
presentation on upcoming changes to the collection of bulk and brush, effective July 6, I
2010:
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435
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436
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437
I (See copy of presentation on file in the City Clerk's Office.)
Mr. Decker responded to questions from the Council regarding the new schedule.
In addition, he reported on the City's efforts to update the list of residents eligible for the
City's Physically Challenge Program for solid waste collection. Discussion was held
with regard to procedures and guidelines.
I
(See copy of communication to physically challenged resident, along with a
application/agreement for physically challenged service and physician certification on
file in the City Clerk's Office.)
In connection with solid waste collection in the Central Business District,
information regarding policy for operations regulation NO.1 (revised) was discussed.
(See copy of revis'ed policy on file in the City Clerk's Office.)
438
Real Estate Rehabilitation Tax Abatement Proaram
Susan Lower, Director of Real Estate Valuation, gave the following overview of
the program:
. . . .
Q........ U.. T.'LI N... EO..........FP.......RE.SENTATION
. . . - . . .... - . . - . .
. Whafis the rehab prbSJram?
.~~c~gr()u~~ 1 Qvervi~w
. C39afsofthe. reh~bprogfam .
111 Terms for rehab abatement
111 Grap~sshovvihg re$lJlts()fcurren,t progrCirtl
111 Recominenged t~fine.rl'lEmtst() th~' reh~bp'rogfartl
. Nextsteps
. Questions'
2
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WHAT IS THE REHAB PROGRAM?
WI Ac:ity-\II/ide prqgramthaf was de,vel6ped tc) ,ehCo,uragerehabilitation; repair;
<,lfld/o( replace rnent()ft,:lui Idingsi n the'CiW of RoanQl<e by prC)\,iiqi ng an irJcE)ntiv~
thr()LJgh~naQatementorJJeaLptoPerty t~xes.' ".... ". . . ..' . .
iIil TheamOunt6f the taxabaterrieriti!) based;C)ntheincreaseiri,assessed,valueof
each.building that has been repaired;reriovate'd.6(replaced.
!$ Exarriple:
Before Rehab Value $100,000
~ After Rehab;VallJe $250;000
~ Difference HfjO,gOQ
'Aba~~m~nt$1~Q,()00 (dif~~rerlc:e)X',Q119 ~tll~ rate) =$1,78$
RETllxeson $~50,000 =$2,975($250,OOO)(,01'1!}) .
RE Taxesoii $~50,00oUsingthe Rehab program:
$2,975- $1;785=$1,190. .
Savings: $2,975....:$1,190= $1 ,78S'per yeah
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B'efore and After Rehab
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3
4
440
Before and After R.ehab
Before and After Rehab
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Before,andHAfter R.ehab,
BACI(GROUND I' OVE.RVIEW
i-.'---------~-'~Fn
. E~tablished Rehab program in 1981
.. .. .. . .
-Revrsed. Rehab Program in20dOand,2005
. EstC3,bli.$h~.d a Marketing Progr?trr
. T~rget Neighborhoqds'- (Hi;;toriccH, Conservatiqn'
and Rehab' Districts)
. Establi$heid a TilTleline for Rehat> CompJetion
. Progral1'llCsUnsets" onS yeafintervals
441
7
8
442
TAx,ABATEMENT PROGRAM GOALS
. - ,., . .
. ErlCPL.Jrag~R$hovC3tiQn of RJp'al Property
ReVitalizJ~, Agin~la.hd 'Deteriorating Sttuctu res
-Improve: QUaUty,Cbhd ition1ahdAppeatance
bfNeighbOrhobd~
. EhcQurageHomeQwnership
TERMS FOR REH.'AB ABATEMENT
. .. '. '., .. - . ,. .'.".
. 3years: If beforevalue on the residential building
i$gr~at~r fhan$30QjOOO
1'1 5 years: -ditywideunlessthe building value
is greater than $3QO,O()Q
10. years: H1. H2 Historical Districts
Conservation Districts
Rehab.O istricts
1'1 Additi6naI5Years:!50% redUction in the#()f
residential units
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Rehabilitation Program
PrOperties
RehabiHtatlons
",....., TlI>o
. ~~
. """",.....,
I CITY OF ROANOKE i
! ~~t;.~",:t,:,~~. -~: I
I $:<'~mGll1" '~'!'~ ';:iAl'><t<~ A..!
I
500
450
400
350
; 300
.t:I
S 250
:::J
z 200
150
100
50
o
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#of Propertie~ in City's Rehab T4ixAbatement
Pr09rams
FYOS
FYOB
FYfO
Fyot
FY08
FY09
Fiscal Year
443
11"
12'
444
Tax Levies on Properties .in. the City's Rehab Ja.x
Abatement Programs
$2,500,000
$2,000,000.
....
c
~
~ $1,500,000
ct
...
! $1,000,000
'0
c
$500,000
Ell True Tax Amoullt
III ACtual Tax Amount
o TaxR~venue Foregone
Age ofPh>perties in RetlabProgral'l1
SO
70
($0
'"
1 50
c::..
-0 41>
..
.!
E 30
::I
Z
$0
FYOS FVoS FY07 FYOa FY09 F'(10
Fiscal Year
.20
10
o ~
. . .i:t'.~'" ~'" '.~...:')"" .~ . 1'>'" i.."'" ~"" -""'"
~..~ ~ ~.~ .~.~ ~ ~ ~
fS>,o--..~..." ~<::, ~-^'?> >$> @ ~~ -9>~-9> ;$'0$> rf>"'''~.s>. ~
,'lS ,"'- ,<>> ,"'f" ,"l.,OO ,<:Ii ~ ,"> ,,~.
-Velli' Built Range
11IIII 18()O to 1899
. 19001,01909.
11IIII 1!)1O to 1919.
11IIII 19UHO)929.
11II 1 in010 .1939
MWI; 1940 tC> 1949
11IIII .I9S(Ho 1959
1I!IlIl196Q (0 1%9
11IIII 1970 to 1979.
11II2000 002009
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Ql
~ 150
:I
z
FY11 YTD Breakdown of Properties by'EligibleYrs
in Program
300
250
200
100
50
o
3 Yrs
5 Yrs 10 Yrs
Eligible Years
15 Yrs
RECOMMENDED
REFINEl\1ENTS
TO THE
PROGRAM
. . .'
.. .,.. . - .
445
.15
16
446
p:to:gram..R~qlli:te1l1ent$'
Current
Proposed
AGE OF STRUCTURE .
25years residentialmi ni mum age,
-25 years .colTlmerci aJ mi ni mum. age
40yearsresidenti almi nimumage
no'change
TERM
3yeaqerrn f()r resigeniial>$300,QOO
5yeartermCitYwide . .
'1 O:yr~e~rnH1, ,1-;12" Reha,b, Conser" D.istricts
+~xtra :5 yrt~ rrnt9reduce den~ity
DENSITY
NCl\ncrease i~,tl1en~rTlberDfdweUing units
n(),c hE,! qQ~
no'change
,8Vrt~rriH1 ,H2,:Rehab, conser.D!~t:
elimin~te~~ra 5yrfl:irredUCi:lgensity'
AHowdensityto conibrmtb zoning
ordinance'" , ".' ',."
Other Recom:rritHidations
ill To apply for rehab, owner must be current on all real
estate taxes.
l\I Toremain in the rehabprogram, taxes must be kept
eLJ rrent
l\I To remain in the rehab program, the.,buildings must
complyv\lithth~ City's bUilding,zoningahd nUisance
codes.
.R~h~pi~ Vqiq .ifirnprov~mentvalu~ d~J~teases.t() a
minimum value dueto afire or ActofGod.
l\I Se,rvice [)i~triCt tax i~ t(jbe ba$~d()n rehabv<:iIU~, nqt
assessed value.
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447
Next Steps?
~'I PLiblic M'eefinQ schedUled fofJUne8that6pm
in the EOG foorTl,
II Request Council adoption of ordinance on
June 21st
RE3Vi$ed ProgrGlll1effectiveGl$ ofJLJly 1 sf
19
(For full text, see copy of presentation on file in the City Clerk's Office.)
Discussion was held regarding the rehabilitation tax abatement, rehabilitation of
commercial properties that were to be LEED certified using the tax abatement funds or
building to LEED standard.
There being no further discussion, it was announced that the matter would be
voted on at the 7:00 p.m. session of Council on Monday, June 21, 2010.
At 11 :42 a.m., the Council meeting was declared in recess for Closed Meeting
until 2:00 p.m., in the Council Chamber, Room 450, fourth floor, Noel C. Taylor
Municipal Building.
At 2:00 p.m., the Council Meeting reconvened in the Council Chamber, Room
450, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., with Mayor David A.
Bowers presiding.
PRESENT: Council Members David B. Trinkle, M. Rupert Cutler, Gwendolyn W.
Mason, Anita J. Price, Court G. Rosen and Mayor David A. Bowers-6.
ABSENT: Vice-Mayor Sherman P. Lea-1.
448
The Mayor declared the existence of a quorum.
OFFICERS PRESENT: R. Brian Townsend, Assistant City Manager for
Community Development; William M. Hackworth, City Attorney; John Bingham,
Assistant Director of Finance; and Stephanie M. Moon, City Clerk.
The Invocation was delivered by Mayor Bow~rs.
The Pledge of Allegiance to the Flag of the United States of America was led by
Mayor Bowers.
PRESENTATIONS AND ACKNOWLEDGMENTS:
SISTER CITIES: The Mayor recognized a delegation from the City of Opole,
Poland, one of Roanoke's Sister Cities.
CITIZEN OF THE YEAR-DECEASED PERSONS: Council Member Cutler
offered the following resolution memorializing William Hamilton "Ham" Flannagan,
longtime Administrator of Roanoke Memorial Hospital and 1986 Citizen of the Year:
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(#38817-060710) A RESOLUTION memorializing the late William Hamilton
"Ham" Flannagan, longtime leader of Roanoke Memorial Hospital and 1986 "Citizen of I
the Year."
(For full text of resolution, see Resolution Book No. 74, page 183.)
Council Member Cutler moved the adoption of Resolution No. 38817-060710.
The motion was seconded by Council Member Trinkle and adopted by the following
vote:
AYES: Council Member Trinkle, Cutler, Mason, Price, Rosen and Mayor
Bowers-6.
NAYS: None-O.
(Vice-Mayor Lea was absent.)
The Mayor presented a ceremonial copy of Resolution No. 38817-060710 to the
Flannagan Family.
HEARING OF CITIZENS UPON PUBLIC MATTERS: The Mayor advised that
Council sets this time as a priority for citizens to be heard and matters requiring referral
to the City Manager will be referred immediately for response, recommendation or
report to Council.
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RACIAL PROFILING: Robert Gravely appeared before Council and spoke about
racial profiling.
PLOWSHARE PEACE CENTER: Michel Bentley, Brent Riley, Frank Munley,
and Tom Nasta, representatives of the Plowshare Peace Center Advocacy Committee
appeared before the Council to seek approval of a resolution drawing attention of its
representatives in Congress to the need for a lasting Arab/Israeli peace.
(See copy of proposed resolution on file in the City Clerk's Office.)
Mayor Bowers advised that it was not appropriate for the Council to take action
pertaining to international issues, and thereafter, it could not support the request.
STREET VENDING: Ken Ison appeared before the Council and spoke about
street vendors and urged the Council to table the matter until the economy improved or
improvements had been made to the Market Building.
SCHOOLS: David Carson, Chairman, Roanoke City School Board, appeared
before the Council to express his appreciation to Council Members Cutler and Mason
for attending the graduation ceremony and School Board meetings during their tenure
on City Council.
CONSENT AGENDA
The Mayor advised that all matters listed under the Consent Agenda were
considered to be routine by the Members of City Council and would be enacted by one
motion in the form, or forms, listed on the Consent Agenda, and if discussion were
desired, the item would be removed from the Consent Agenda and considered
separately.
MINUTES: Minutes of the regular meeting of Council held on Tuesday,
February 16, 2010, was before the body.
(For full text, see copy of minutes on file in the City Clerk's Office.
Council Member Mason moved that the reading of the minutes be dispensed with
and approved as recorded. The motion was seconded by Council Member Cutler and
adopted by the following vote:
AYES: Council Member Trinkle, Cutler, Mason, Price, Rosen and Mayor
Bowers-6.
NAYS: None-O.
(Vice-Mayor Lea was absent.)
450
LEASES: A communication from the City Manager requesting that Council I
schedule a public hearing for Monday, June 21, 2010, at 7:00 p.m., or as soon
thereafter as the matter may be heard, to consider the lease renewal of space to Hertz
Corporation to operate an automobile rental establishment at 1302 Municipal Road,
N. W., was before the body.
(See communication on file in the City Clerk's Office.)
Council Member Mason moved that the Council concur in the request of the City
Manager regarding the abovedescribed matter. The motion was seconded by Council
Member Cutler and adopted by the following vote:
AYES: Council Member Trinkle, Cutler, Mason, Price, Rosen and Mayor
Bowers-6.
NAYS: None-O.
(Vice-Mayor Lea was absent.)
ROANOKE NEIGHBORHOOD ADVOCATES: A communication from the City
Clerk advising of the resignation of Patricia A. Smith as a member of the Roanoke
Neighborhood Advocates, effective May 14, 2010, was before the Council.
Council Member Mason moved that the resignation be accepted and the
communication be received and filed. The motion was seconded by Council Member
Cutler and adopted by the following vote:
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AYES:. Council Member Trinkle, Cutler, Mason, Price, Rosen and Mayor
Bowers-6.
NAYS: None-O.
(Vice-Mayor Lea was absent.)
ARCHITECTURAL REVIEW BOARD-CITY COUNCIL: A communication from
the City Clerk advising of the resignation of Council Member-Elect Bill Bestpitch as a
member of the Architectural Review Board, effective June 11, 2010, was before the
Council.
(See communication on file in the City Clerk's Office.)
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Council Member Mason moved that the resignation be accepted and the
communication be received and filed. The motionrwas seconded by Council Member
Cutler and adopted by the following vote:
AYES: ~ouncil Member Trinkle, Cutler, Mason, Price, Rosen and Mayor
Bowers-6.
NAYS: None-O.
(Vice-Mayor Lea was absent.)
ROANOKE ARTS COMMISSION: A communication from the City Clerk advising
of vacancies on the Roanoke Arts Commission created by change in residency by
David Brown and lack of attendance of Lawrence Johns, was before the body.
Council Member Mason moved that the communication be received and filed.
The motion was seconded by Council Member Cutler and adopted by the following vote:
AYES: Council Member Trinkle, Cutler, Mason, Price, Rosen and Mayor
Bowers-6.
NAYS: None-O.
(Vice-Mayor Lea was absent.)
ROANOKE VALLEY ALLEGHENY-VIRGINIA'S FIRST REGIONAL-WESTERN
VIRGINIA WATER AUTHORITY-BOARD OF FIRE APPEALS-GREENWAY
COMMISSION-ROANOKE VALLEY JUVENILE DETENTION CENTER: Reports of
qualification of the following individuals, were before the Council:
Christopher P. Morrill to fill the unexpired term of Darlene L.
Burcham as a City representative of the Roanoke Valley Allegheny
Regional Comprehensive Economic Development Strategy
Committee ending March 31,2011;
R. Brian Townsend as a City representative to Virginia's First
Regional Industrial Facility Authority for a four-year term of office
ending June 30, 2014;
John P. Bradshaw, Jr., as a City representative to the Western
Virginia Water Authority Board of Directors for a four-year term of
office ending June 30, 2014;
John C. Moody, Jr., as a member of the Board of Fire Appeals for a
four-year term of office ending June 30, 2014;
452
Kirk Bates as a member of the Local Board of Building Code
Appeals for a term of office ending September 30, 2015;
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James D. Ritchie as a City representative to the Roanoke Valley
Greenway Commission to fill the unexpired term of Elizabeth D.
Rhine ending June 30, 2010; and for a three-year term of office
ending June 30, 2013;
Donald Dillard as a member of the Personnel and Employment
Practices Commission for a three-year term of office ending
June 30, 2013; and
Jane R. Conlin and James O'Hare (Alternate Member) as City
representatives to the Roanoke Valley Juvenile Detention Center
Commission for four-year terms of office, each, ending June 30,
2014.
Council Member Mason moved that the reports of qualification be received and
filed. The motion was seconded by Council Member Cutler and adopted by the
following vote:
AYES: Council Member Trinkle, Cutler, Mason, Price, Rosen and Mayor I
Bowers-6.
NAYS: None-O.
(Vice-Mayor Lea was absent.)
REGULAR AGENDA
PUBLIC HEARINGS:
BONDS-SCHOOLS: Pursuant to instructions by the Council, the City Clerk
having scheduled a public hearing on Monday, June 7, 2010, at 2:00 p.m., or as soon
thereafter as the matter may be heard, in connection with the intention of the Council to
consider approving the issuance by the City of its general obligation bond or bonds, in
an amount estimated not to exceed $1,230,000.00, for the purpose of financing certain
capital improvements and capital equipment for Preston Park Elementary School,
Morningside Elementary School, Westside Elementary School and Monterey
Elementary School in the City of Roanoke, the matter was before the Council.
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Legal advertisements of public hearing was published in the Roanoke Times on
Saturday, May 22, 2010 and Saturday, May 29, 2010; and the Roanoke Tribune on
June 3, 2010.
(See publishers' affidavit on file in the City Clerk's Office.)
Council Member Mason offered the following resolution:
(#38818-060710r A RESOLUTION authorizing the issuance of a not to exceed
$1,230,000.00 General Obligation School Bond, Series 2010A, of the City of Roanoke,
Virginia, to be sold to the Virginia Public School Authority and providing for the form and
details thereof.
(For full text of resolution, see Resolution Book No. 74, page 185.)
Council Member Mason moved the adoption of Resolution No. 38818-060710. The
motion was seconded by Council Trinkle.
The Mayor inquired if there were persons present who wished to speak on the
matter. There being none, the Mayor declared the public hearing closed.
There being no questions and/or comments by the Council Members, Resolution
No. 38818-060710 was adopted by the following vote:
AYES: Council Member Trinkle, Cutler, Mason, Price, Rosen and Mayor
Bowers-6.
NAYS: None-O.
(Vice-Mayor Lea was absent.)
PETITIONS AND COMMUNICATIONS:
MILL MOUNTAIN ZOO: Michael Janis, Director of Mill Mountain Zoo, appeared
before the Council to share ideas for the future of the Zoo. He provided the Council with
a summary of capital fund and various projects that the Zoo will be moving forward on.
(See copy of information on file in the City Clerk's Office.)
Following remarks, the Mayor expressed appreciation to Mr. Janis on his
presentation to the Council.
454
REPORTS OF OFFICERS:
BRIEFINGS: NONE.
ITEMS RECOMMENDED FOR ACTION:
HUMAN SERVICES-LEASES: The City Manager submitted a written
communication recommending acceptance of the Virginia Institute for Social Service
Training Activities (VISSTA) Award from the Virginia Department of Social Services; and
execution of a lease agreement with First Campbell Square, LLC, for office space, for a
period of five years, commencing July 1, 2010 and ending June 30, 2015.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Mason offered the following resolution:
(#38819-060710) A RESOLUTION authorizing the acceptance of a grant in the
amount of $237,856.00 from the Virginia Department of Social Services (UVDSS") and
authorizing the City Manager to execute a renewal letter with the VDSS for the
continuation of the City's operation of the Virginia Institute for Social Service Training
Activities (UVISST A") Piedmont Area Training Center, upon certain terms and
conditions.
(For full text of resolution, see Resolution Book No. 74, page 198.)
Council Member Mason moved the adoption of Resolution No. 38819-060710.
The motion was seconded by Council Member Rosen and adopted by the following
vote:
AYES: Council Member Trinkle, Cutler, Mason, Price, Rosen and Mayor
Bowers-6.
NAYS: None-O.
(Vice-Mayor Lea was absent.)
Council Member Mason offered the following ordinance:
(#38820-060710) AN ORDINANCE authorizing the City Manager to enter into a
lease agreement with First Campbell Square, LLC, for the lease of office space at 210
First Street, for use by the City of Roanoke to manage the Virginia Institute for Social
Service Training Activities (UVISST A") Piedmont Area Training Center, upon certain
terms and conditions; and dispensing with the second reading of this ordinance.
(For full text of ordinance, see Ordinance Book No. 74, page 199.)
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Council Member Mason moved the adoption of Ordinance No. 38820-060710.
The motion was seconded by Council Member Price and adopted by the following vote:
AYES: Council Member Trinkle, Cutler, Mason, Price, Rosen and Mayor
Bowers-6.
NAYS: None-O.
(Vice-Mayor Lea was absent.)
HUMAN SERVICES-BUDGET: The City Manager submitted a written
communication recommending acceptance and appropriation of funds for the Western
Virginia Workforce Development Board Workforce Investment Act Programs-Program
Year 2007 Exemplary Performance Grant.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Trinkle offered the following resolution:
(#38821-060710) A RESOLUTION accepting the Western Virginia Workforce
Development Board Workforce Investment Act grant in the amount of $10,000.00, and
authorizing the City Manager to execute the requisite documents necessary to accept
the funding.
(For full text of resolution, see Resolution Book No. 74, page 200.)
Council Member Trinkle moved the adoption of Resolution No. 38821-060710.
The motion was seconded by Council Member Rosen and adopted by the following
vote:
AYES: Council Member Trinkle, Cutler, Mason, Price, Rosen and Mayor
Bowers-B.
NAYS: None-O.
(Vice-Mayor Lea was absent.)
Council Member Trinkle offered the following budget ordinance:
(#38822-060710) AN ORDINANCE to appropriate funding from the
Commonwealth of Virginia for the Workforce Investment Act FY10 Exemplary
Performance Grant, amending and reordaining certain sections of the 2009-2010 Grant
Fund Appropriations, and dispensing with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 74, page 200.)
456
Council Member Trinkle moved the adoption of Ordinance No. 38822-060710. I
The motion was seconded by Council Member Rosen and adopted by the following
vote:
AYES: Council Member Trinkle, Cutler, Mason, Price, Rosen and Mayor
Bowers-6.
NAYS: None-O.
(Vice-Mayor Lea was absent.)
EMERGENCY MEDICAL SERVICES-BUDGET: The City Manager submitted a
written communication recommending appropriation of funds from the Federal
Emergency Management Association in connection with expenses incurred during the
snowstorm on December 18, 2009.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Cutler offered the following budget ordinance:
(#38823-060710) AN ORDINANCE to appropriate funding from the Federal
Emergency Management Association to the Department of Public Works, amending and I
reordaining certain sections of the 2009-2010 General Fund Appropriations, and
dispensing with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 74, page 201.)
Council Member Cutler moved the adoption of Budget Ordinance No. 38823-
060710. The motion was seconded by Council Member Mason.
Council Member Mason expressed appreciation to City staff on efforts to seek
reimbursement from the Virginia Department of Emergency Management and the
Federal Emergency Management Association for expenses of overtime, chemicals and
equipment usage resulting in snow removal on December 19, 2009.
There being no additional questions and/or comments by the Council Members,
Budget Ordinance No. 38823-060710 was adopted by the following vote:
AYES: Council Member Trinkle, Cutler, Mason, Price, Rosen and Mayor
Bowers-6.
NAYS: None-O.
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(Vice-Mayor Lea was absent.)
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457
STATE HIGHWAYS-BUDGET: The City Manager submitted a written
communication recommending adoption of a resolution to support participation in the
Virginia Department of Transportation's Revenue Sharing Program.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Mason offered the following resolution:
(#38824-060710) A RESOLUTION supporting an application and authorizing the
City Manager to submit such application to the Virginia Department of Transportation
(V DOT) for funds from VDOT's Revenue Sharing Program in the amount of $1 million
for the Route 605 (Old Mountain Road) Over Tinker Creek-Superstructure
Replacement and Substructure Modifications Project within the City of Roanoke; and
authorizing the execution of the necessary documents, upon certain terms and
conditions.
(For full text of resolution, see Resolution Book No. 74, page 202.)
Council Member Mason moved the adoption of Resolution No. 38824-060710.
The motion was seconded by Council Member Trinkle and adopted by the following
vote:
AYES: Council Member Trinkle, Cutler, Mason, Price, Rosen and Mayor
Bowers-6.
NAYS: None-O.
(Vice-Mayor Lea was absent.)
BUDGET-GRANTS-POLlCE: The City Manager submitted a written
communication recommending appropriation of funds for State Asset Sharing and
Federal Forfeited Property Sharing programs.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Cutler offered the following budget ordinance:
(#38825-060710) AN ORDINANCE to appropriate funding from the State Asset
Sharing Program and Department of Justice Federal Asset Sharing Program for
enhancing law enforcement operations, amending and reordaining certain sections of
the 2009-2010 Grant Fund Appropriations, and dispensing with the second reading by
title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 74, page 203.)
458
Council Member Cutler moved the adoption of Budget Ordinance No. 38825- I
060710. The motion was seconded by Council Member Trinkle and adopted by the
following vote:
AYES: Council Member Trinkle, Cutler, Mason, Price, Rosen and Mayor
Bowers-6.
NAYS: None-O.
(Vice-Mayor Lea was absent.)
BUDGET-POLICE: The City Manager submitted a written communication
recommending appropriation of revenue for law-enforcement off-duty billings.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Mason offered the following budget ordinance:
(#38826-060710) AN ORDINANCE to appropriate funding to be received from
outside parties to the Chief of Police and Sheriff's Public Safety Off-Duty Earnings
accounts, amending and reordaining certain sections of the 2009-2010 General Fund
Appropriations, and dispensing with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 74, page 204.)
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Council Member Mason moved the adoption of Budget Ordinance No. 38826-
060710. The motion was seconded by Council Members Trinkle and Price and adopted
by the following vote:
AYES: Council Member Trinkle,. Cutler, Mason, Price, Rosen and Mayor
Bowers-6.
NAYS: None-O.
(Vice-Mayor Lea was absent.)
BUDGET-BRIDGES: The City Manager submitted a written communication
recommending appropriation of funds in connection with the rehabilitation of the Dr.
Martin Luther King, Jr., Memorial Bridge Project.
(For full text, see communication on file in the City Clerk's Office.)
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Council Member Cutler offered the following budget ordinance:
(#38827-060710) AN ORDINANCE to appropriate funding from the Virginia
Department of Transportation and Western Virginia Water Authority to the Martin Luther
King Bridge Construction Administrative Services account, amending and reordaining
certain sections of the 2009-2010 Capital Projects Fund Appropriations and dispensing
with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 74, page 205.)
Council Member Cutler moved the adoption of Budget Ordinance No. 38827-
060710. The motion was seconded by Council Member Price.
Council Member Cutler remarked that the rehabilitation of the Dr. Martin Luther
King, Jr., Memorial Bridge Project required relocation and adjustment of water and
sanity sewer facilities owned by the Western Virginia Water Authority, which were in the
City of Roanoke rights of way, and the work was done with the knowledge and
cooperation of the Water Authority staff, adding that since the Water Authority was
responsible for the abovementioned work, it has subsequently reimbursed the City in
the amount of $31,275.00. He questioned why the Water Authority was responsible for
the cost of the City initiative; whereupon, the City Attorney replied that the Water
Authority is not charged for use of all utility, water and sewage lines in the City rights of
way.
Council Member Cutler also asked if those rights of way were transferred to the
Water Authority upon creation of the Western Virginia Water Authority. Mr. Hackworth
explained that although the City licenses the rights of way, it still owns the streets, and
as a condition to the Water Authority using the rights of way, City Council adopted a
policy several years ago requiring the Water Authority to pay for its facilities in the City
rights of way.
There being no additional questions and/or comments by the Council Members,
Budget Ordinance No. 38827-060710 was adopted by the following vote:
AYES: Council Member Trinkle, Cutler, Mason, Price, Rosen and Mayor
Bowers-6.
NAYS: None-O.
(Vice-Mayor Lea was absent.)
460
BUDGET-SCHOOLS: The City Manager submitted a written communication I
recommending appropriation and transfer of additional funds in connection with the
Comprehensive Services Act program.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Trinkle offered the following budget ordinance:
(#38828-060710) AN ORDINANCE to appropriate funding from the
Commonwealth, billings to Roanoke City Public Schools, and salary lapse to
Comprehensive Services Act, amending and reordaining certain sections of the 2009-
2010 General Fund Appropriations, and dispensing with the second reading by title of
this ordinance.
(For full text of ordinance, see Ordinance Book No. 74, page 206.)
Council Member Trinkle moved the adoption of Budget Ordinance No. 38828-
060710. The motion was seconded by Council Member Mason and adopted by the
following vote:
AYES: Council Member Trinkle, Cutler, Mason, Price, Rosen and Mayor
Bowers-6.
NAYS: None-O.
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(Vice-Mayor Lea was absent.)
TOURISM-CONVENTION AND VISITORS BUREAU: The City Manager
submitted a written communication recommending execution of an agreement with the
Roanoke Valley Convention and Visitors Bureau for the purpose of marketing the
Roanoke Valley as a regional destination for convention and tourism.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Trinkle offered the following resolution:
(#38829-060710) A RESOLUTION authorizing an Agreement with the Roanoke
Valley Convention and Visitors Bureau. for the purpose of increasing tourism in the
Roanoke Valley; and authorizing the City Manager to take such actions and execute
such documents as necessary to implement, administer, and enforce such Agreement.
(For full text of resolution, see Resolution Book No. 74, page 207.)
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Council Member Trinkle moved the adoption of Resolution No. 38829-060710.
The motion was seconded by Council Member Cutler.
Council Member Trinkle expressed excitement about working with the
Convention and Visitors Bureau. He asked how the City knows if the Bureau is
effectively branding, and what the measure of success would be for future reference.
R. Brian Townsend, Assistant City Manager for Community Development, stated
that the proposed contract before the Council requires the Convention and Visitors
Bureau to provide a work program to the City Manager on or before the end of July,
outlining specifically what the money will be used for, and any programmatic outcomes
based on whatever is in their work plan for the forthcoming fiscal year.
Council Member Trinkle asked if funding was contingent upon the work plan, and
if the work plan would be transmitted to the Council at a future date; whereupon, Mr.
Townsend responded that the Convention and Visitors Bureau will provide a work plan,
including programmatic outcomes, to the City Manager by July 30, and thereafter, the
information will be shared with City Council.
Council Member Cutler asked how the contract differed from previous
agreements with the Convention and Visitors Bureau; whereupon, Mr. Townsend
replied that although the contracts were renewed yearly to confirm the amount of
funding provided to the Bureau, the amounts have changed based on the last couple of
years.
Following additional comments regarding the proposed contract, Resolution No.
38829-060710 was adopted by the following vote:
AYES: Council Member Trinkle, Cutler, Mason, Price, Rosen and Mayor
Bowers-6.
NAYS: None-O.
(Vice-Mayor Lea was absent.)
TAXES-VIRGINIA TECH: The City Manager submitted a written communication
recommending execution of an agreement between the City of Roanoke and Carilion
Clinic in connection with the payment of real estate taxes for the Virginia Tech-Carilion
School of Medicine and Research Institute.
(For full text, see communication on file in the City Clerk's Office.)
462
Council Member Mason offered the following resolution:
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(#38830-060710) A RESOLUTION authorizing the City Manager to execute an
agreement for payment of real estate taxes between the City of Roanoke and Carilion
Clinic; authorizing the City Manager to take such actions and execute such documents
as may be necessary to implement, administer and enforce such agreement.
(For full text of resolution, see Resolution Book No. 74 page 208.)
Council Member Mason moved the adoption of Resolution No. 38830-060710.
The motion was seconded Council Member Cutler and adopted by the following vote:
AYES: Council Member Cutler, Mason, Price, Rosen and Mayor Bowers-5.
NAYS: . None-O.
(Vice-Mayor Lea was absent.) (Council Member Trinkle abstained from voting since he
is employed by Carilion Clinic.)
PARKS AND RECREATION-ARMORY: The City Manager submitted a written
communication recommending execution of Change Order No. 2 to the contract
between the City of Roanoke and CST Environmental, LP, for demolition of the National I
Guard Armory and Parks and Recreation buildings.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Mason offered the following ordinance:
(#38831-060710) AN ORDINANCE authorizing the City Manager's issuance and
execution of additional Change Orders to the City's Contract with CST Environmental
Acquisition, LP (name used in Virginia by CST Environmental, LP) (hereafter CST) for
additional work on the demolition of the National Guard Armory and Parks & Recreation
Building Project; authorizing the City Manager to take such actions and execute such
documents as may be necessary to provide for the implementation, administration, and
enforcement of all such Change Orders to the above mentioned Contract, as well as the
Contract itself; and dispensing with the second reading by title of this Ordinance.
(For full text of ordinance, see Ordinance Book No. 74, page 209.)
Council Member Mason moved the adoption of Ordinance No. 38831-060710.
The motion was seconded by Council Member Cutler.
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Council Member Cutler inquired if plans had changed regarding the demolition of
the major buildings along Reserve Ave: the National Guard Armory, former Parks and
Recreation Administrative Offices, and the Roanoke City Public Schools Maintenance
Office; whereupon, the Assistant City Manager for Community Development replied that
the long-term plan had not changed, adding that available funding was only sufficient to
complete the demolition of the Armory and the Parks and Recreation buildings. Mr.
Townsend stated that the Schools are planning to relocate the Building Maintenance
functions to the former Ruffner Middle School facility at some point in the future, and
once the relocation is completed, City staff will seek funding to complete the demolition
of the building.
Council Member Trinkle inquired if the site had been identified for parks and
recreation uses; whereupon, Mr. Townsend advised that only in the interim would the
site be used for recreation fields, soccer fields, etc, and City staff will discuss a five-year
long range plan. with the Council at a Financial Planning Workshop on Monday,
August 30, 2010.
Council Member Trinkle inquired about the turf and seeding for the athletic fields.
Mr. Townsend said that the athletic fields would be turfed to the extent as the former
Victory Stadium fields since capital funding had been appropriated for those fields.
Council Member Trinkle requested that parking and seating also be taken into
consideration.
There being no further discussion, Ordinance No. 38831-060710 was adopted by
the following vote:
AYES: Council Member Trinkle Cutler, Mason, Price, Rosen and Mayor
Bowers-6.
NAYS: None-O.
(Vice-Mayor Lea was absent.)
CONSULTANTS-BRIDGES: The City Manager submitted a written
communication recommending execution of separate amendments for consulting
services in connection with the Transportation Structure Inspection Program.
(For full text, see communication on file in the City Clerk's Office.)
464
Council Member Mason offered the following resolution:
(#38832-060710) A RESOLUTION authorizing the City Manager's issuance and
execution of additional Amendments to the City's contract with AECOM USA, Inc., for
additional professional services for the third year of the City's Transportation Structures
Inspection Program (2008-2010); and authorizing the City Manager to take such actions
and execute such documents as may be necessary to provide for the implementation,
administration, and enforcement of all such Amendments to the above mentioned
Contract, as well as the Contract itself.
(For full text of resolution, see Resolution Book No. 74, page 211.)
Council Member Mason moved the adoption of Resolution No. 38832-060710.
The motion was seconded by Council Member Cutler and adopted by the following vote:
AYES: Council Member Trinkle Cutler, Mason, Price, Rosen and Mayor
Bowers-6.
NAYS: None-O.
(Vice-Mayor Lea was absent.)
Council Member Mason offered the following resolution:
(#38833-060710) A RESOLUTION authorizing the City Manager's issuance and
execution of additional Amendments to the City's contract with Mattern & Craig, Inc., for
additional professional services for the third year of the City's Transportation Structures
Inspection Program (2008-2010); and authorizing the City Manager to take such actions
and execute such documents as may be necessary to provide for the implementation,
administration, and enforcement of all such Amendments to the above mentioned
Contract, as well as the Contract itself.
(For full text of resolution, see Resolution Book No. 74, page 212.)
Council Member Mason moved the adoption of Resolution No. 38833-060710.
The motion was seconded by Council Member Cutler and adopted by the following vote:
AYES: Council Member Trinkle Cutler, Mason, Price, Rosen and Mayor
Bowers-6.
NAYS: None-O.
(Vice-Mayor Lea was absent.)
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BUDGET-HUMAN SERVICES: The City Manager submitted a written
communication recommending transfer of funds in connection with recommendations of
the Human Services Advisory Board for funding to qualified agencies for Fiscal Year
2010-2011.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Cutler offered the following resolution:
(#38834-060710) A RESOLUTION concurring in the recommendations of the
Human Services Advisory Board ("Board") for allocation of City funds to various
qualified agencies to assist such agencies in the performance of their programs for
Fiscal Year 2010-2011, and authorizing the City Manager or his designee to execute a
contract with the Council of Community Services to perform the necessary performance
audits to evaluate the effectiveness and efficiency of all the programs by such agencies. .
(For full text of resolution, see Resolution Book No. 74, page 213.)
Council Member Cutler moved the adoption of Resolution No. 38834-060710.
The motion was seconded by Council Member Mason.
Council Member Cutler noted that the Council was approving funds to support 47
programs offered by approximately 35 different nonprofit agencies, totaling about
$430,000.00 of the City's General Fund.
There being no additional comments by the Council Members, Resolution No.
38834-060710 was adopted by the following vote:
AYES: Council Member Trinkle Cutler, Mason, Price, Rosen and Mayor
Bowers-6.
NAYS: None-O.
(Vice-Mayor Lea was absent.)
Council Member Cutler offered the following budget ordinance:
(#38835-060710) AN ORDINANCE to transfer funding to specific Human
. Services Committee agencies, amending and reordaining certain sections of the 2010-
2011 General Fund Appropriations, and dispensing with the second reading by title of
this ordinance.
(For full text of ordinance, see Ordinance Book No. 74, page 214.)
466
Council Member Cutler moved the adoption of Budget Ordinance No. 38835- I
060710. The motion was seconded by Council Member Mason and adopted by the
following vote:
AYES: Council Member Trinkle Cutler, Mason, Price, Rosen and Mayor
Bowers-6.
NAYS: None-O.
(Vice-Mayor Lea was absent.)
COMMENTS BY CITY MANAGER. NONE.
DIRECTOR OF FINANCE:
FINANCIAL REPORT: The Director of Finance submitted the Financial Report
for the month of April 2010.
(For full text, see copy of the Financial Report on file in the City Clerk's Office.)
Council Member Rosen remarked that the revenue shortfall looked a little larger
than expected and asked how the City planned to handle issue. The Assistant Director
of Finance replied that the revenue shortfall is projected to be 3.3% at the end of the
year, and the City was currently at 3.1 %; and he is of the opinion that there will be some
improvement at year end over the projected number of 3.3%.
I
Council Member Rosen said that they had started out at 1 .3% on the adopted
budget and throughout the year, it has become 2% lower, and asked if this was correct;
whereupon, Mr. Bingham responded in the affirmative regarding the budget for 2010,
adding that he believes the City will look pretty good on the revenue side during the
fiscal year.
There being no further questions and/or comments by the Council, the Mayor
advised that the Financial Report would be received and filed.
PENSION-SHERIFF: The Director of Finance submitted a written report
recommending authorization to pick-up ~mployee contributions on behalf of Virginia
Retirement System Plan 2 for City of Roanoke Sheriff's Department officers and
employees.
(For full text, see report on file in the City Clerk's Office.)
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467
Council Member Mason offered the following resolution:
(#38836-060710) A RESOLUTION authorizing the City to pick-up the
Employee's Contribution to the Virginia Retirement System (VRS) under 9 414(h) of the
Internal Revenue Code for Plan 2 Employees of the City's Sheriff's Department.
(For full text of resolution, see Resolution Book No. 74, page 216.)
Council Member Mason moved the adoption of Resolution No. 38836-060710.
The motion was seconded by Council Member Cutler and adopted by the following vote:
AYES: Council Member Trinkle Cutler, Mason, Price, Rosen and Mayor
Bowers-6.
NAYS: None-O.
(Vice-Mayor Lea was absent.)
CITY ATTORNEY:
CITY CODE: The City Attorney submitted a written report recommending
readoption and reenactment of the Code of the City of Roanoke (1979), as amended.
(See copy of report on file in the City Clerk's Office.)'
Council Member Rosen offered the following ordinance:
(#38837-060710) AN ORDINANCE to readopt and reenact the Code of the City
of Roanoke (1979)~ as amended; and dispensing with the second reading by title of this
ordinance.
(For full text of ordinance, see Ordinance Book No. 74, page 217.)
Council Member Rosen moved the adoption of Ordinance No. 38837-060710.
The motion was seconded by Council Member Trinkle and adopted by the following
vote:
AYES: Council Member Trinkle Cutler, Mason, Price, Rosen and Mayor
Bowers-6.
NAYS: None-O.
(Vice-Mayor Lea was absent.)
468
REPORTS OF COMMITTEES:
BUDGET-SCHOOLS: The Roanoke City School Board submitted a written
report requesting appropriation of funds for various educational programs; and the
Director of Finance submitted a written report recommending that Council concur in the
request.
(For full text, see reports on file in the City Clerk's Office.)
Council Member Mason offered the following budget ordinance:
(#38838-060710) AN ORDINANCE to appropriate funding from the Federal
government for various educational programs, amending and reordaining certain sections
of the 2009-2010 School Fund Appropriations, and dispensing with the second reading
by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 74, page 219.)
I
Council Member Mason moved the adoption of Budget Ordinance No. 38838-
060710. The motion was seconded by Council Member Trinkle and adopted by the
following vote:
AYES: Council Member Trinkle Culler, Mason, Price, Rosen and Mayor I
Bowers-6.
NAYS: None-O.
(Vice-Mayor Lea was absent.)
BUDGET-SCHOOLS: The Roanoke City School Board submitted a written
report requesting transfer of funds to resolve an outstanding audit finding from the
Virginia Department of Education; and the Director of Finance submitted a written report
recommending that Council concur in the request.
(For full text, see reports on file in the City Clerk's Office.)
Council Member Cutler offered the following budget ordinance:
(#38839-060710) AN ORDINANCE to transfer funding from the General Fund to
Food Service Fund to resolve an outstanding obligation prior to the forthcoming Federal
audit, amending and reordaining certain sections of the 2009-2010 School General and
Food Service Funds Appropriations, and dispensing with the second reading by title of
this ordinance.
(For full text of ordinance, see Ordinance Book No. 74, page 221.)
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469
Council Member Cutler moved the adoption of Budget Ordinance No. 38839-
060710. The motion was seconded by Council Member Rosen and adopted by the
following vote:
AYES: Council Member Trinkle Cutler, Mason, Price, Rosen and Mayor
Bowers-6.
NAYS: None-O.
(Vice-Mayor Lea was absent.)
UNFINISHED BUSINESS: NONE.
INTRODUCTION AND CONSIDERATION OF ORDINANCES AND
RESOLUTIONS: NONE.
MOTIONS AND MISCELLANEOUS BUSINESS:
INQUIRIES AND/OR COMMENTS BY THE MAYOR AND MEMBERS OF CITY
COUNCIL: NONE.
At 3:10 p.m., the Mayor declared the Council meeting in recess for a Closed
Meeting in the Council's Conference Room, Room 451, fourth floor, Noel C. Taylor
Municipal Building.
At 3:40 p.m., the Council meeting reconvened in the Council Chamber, Room
450, fourth floor, Noel C. Taylor Municipal Building, Mayor Bowers presiding and all
Members of the Council in attendance, with the exception of Vice-Mayor Lea.
COUNCIL: With the respect to the Closed Meeting just concluded, Council
Member Mason moved that each Member of City Council certify to the best of his or her
knowledge that: (1) only public business matters lawfully exempted from open meeting
requirements under the Virginia Freedom of Information Act; and (2) only such public
business matters as were identified in any motion by which any Closed Meeting was
convened were heard, discussed or considered by City Council. The motion was
seconded by Council Member Cutler and adopted by the following vote:
AYES: Council Member Trinkle Cutler, Mason, Price, Rosen and Mayor
Bowers-6.
NAYS: None-O.
(Vice-Mayor Lea was absent.)
470
OATHS OF OFFICE-COMMITTEES-ROANOKE ARTS COMMISSION: The I
Mayor called attention to the: expiration of the three-year terms of office of Nathan L.
Harper, Patice L. Holland, and Thomas L. McKeon; and vacancies created by the
resignations of Adrienne Capallupo and John Carlin as members of the Roanoke Arts
Commission on June 30, 2010; whereupon, he called for nominations to fill the
vacancies.
The names of Nathan L. Harper, Patice L. Holland, Thomas L. McKeon, David
Mickenberg and M. Rupert Cutler were placed in nomination.
There being no further nominations, Messrs. Harper, McKeon, and Ms. Holland
were reappointed and Messrs. Mickeriberg and Cutler appointed to replace Ms.
Capallupo and Mr. Carlin, respectively, for terms of three years, each, ending June 30,
2013, by the following vote:
FOR MESSRS. HARPER, MCKEON, MICKENBERG, CUTLER AND MS.
HOLLAND: Council Members Trinkle, Cutler, Mason, Price, Rosen and Mayor
Bowers-6.
(Vice-Mayor Lea was absent.)
(Since Mr. Harper and Mr. McKeon do not reside in the City, the City residency
requirement was waived in this instance.)
I
OATHS OF OFFICE-CITY OF ROANOKE PENSION PLAN: The Mayor called
attention to the expiration of the four-year term of office of David C. Key as a City
representative, and expiration of the two-year term of office of Michael W. Hanks as a
City retiree representative on June 30, 2010; and an unexpired term of George Taylor
as a City representative ending June 30, 2013, of the City of Roanoke Pension Plan,
Board of Trustees. Inasmuch as Mr. Hanks has served three consecutive complete
terms of office, he is no longer eligible for reappointment to the same office for the next
succeeding term; whereupon, the Mayor opened the floor for nominations to fill the
vacancies.
The names of David C. Key, James D. Grisso and Jeffrey Rakes were placed in
nomination.
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471
There being no further nominations, Mr. Key was reappointed as a City
representative for a term of four years ending June 30, 2014, and Mr. Grisso was
appointed to replace Mr. Hanks as a City retiree representative for a term of two years
ending June 30, 2012, and Mr. Rakes was appointed to fill the unexpired term of
George Taylor ending June 30, 2013, of the City of Roanoke Pension Plan, Board of
Directors, by the following vote: .
FOR MESSRS. KEY, GRISSO, AND RAKES: Council Members Trinkle, Cutler,
Mason, Price, Rosen and Mayor Bowers-6.
(Vice-Mayor Lea was absent.)
(Since Mr. Grisso does not reside in the City, the City residency was waived in this
instance.)
OATHS OF OFFICE-ROANOKE PUBLIC LIBRARY BOARD: The Mayor called
attention to the expiration of the three-year terms of office of Lauren D. Saunders and
Herbert D. McBride on June 30, 2010, and the unexpired term of Michael L. Ramsey
ending June 30, 2012 as members of the Roanoke Public Library Board. Inasmuch as
Mr. McBride has served three consecutive complete terms of office, he is no longer
eligible for reappointment to the same office for the next succeeding term; whereupon,
the Mayor called for nominations to fill the vacancies.
The name of Lauren D. Saunders, Jeanne M. Bollendorf and Linda "Leigh" R.
Strelka.
There being no further nominations, Ms. Saunders was reappointed and Ms.
Bollendorf was appointed to replace Mr. McBride for terms of three years, each, ending
June 30, 2013, and Ms. Strelka was appointed to fill the unexpired term of Michael L.
Ramsey ending June 30, 2012, as members of the Roanoke Public Library Board, by
the following vote:
FOR MS. SAUNDERS, MS. BOLLENDORF AND MS. STRELKA: Council
Members Trinkle, Cutler, Mason, Price, Rosen and Mayor Bowers-6.
(Vice-Mayor Lea was absent.)
OATHS OF OFFICE-BOARD OF FIRE APPEALS: The Mayor called attention to
the expiration of the four-year term of office of Johnny H. Johnson, Jr., as a member of
the Board of Fire Appeals on June 30, 2010; whereupon, the Mayor called for
nominations to fill the vacancy.
The name of Johnny H. Johnson, Jr., was placed in nomination.
472
There being no further nominations, Mr. Johnson was reappointed as a member I
of the Board of Fire Appeals for a term of four years ending June 30, 2014, by the
following vote:
FOR MR. JOHNSON: Council Members Trinkle, Cutler, Mason, Price, Rosen
and Mayor Bowers-6.
(Vice-Mayor Lea was absent.)
OATHS OF OFFICE-ARCHITECTURAL REVIEW BOARD: The Mayor called
attention to a vacancy on the Architectural Review Board created by the resignation of
William D. Bestpitch ending October 1, 2010; whereupon, the Mayor opened the floor.
for nominations to fill the vacancy.
The name of Warner N. Dalhouse was placed in nomination.
There being no further nominations, Mr. Dalhouse was appointed as a member
of the Architectural Review Board to fill the unexpired term of William D. Bestpitch
ending October 1, 2010, by the following vote:
FOR MR. DALHOUSE: Council Members Trinkle, Cutler, Mason, Price, Rosen
and Mayor Bowers-6.
(Vice-Mayor Lea was absent.)
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OATHS OF OFFICE-LOCAL OFFICE ON AGING: The Mayor called attention to
a vacancy created by the expiration of the term of office of Robin Murphy-Kelso on
February 28, 2010; whereupon, the Mayor opened the floor for nominations to fill the
vacancy.
The name of Beth Ann Christopoulos was placed in nomination.
There being no further nominations, Ms. Christopoulos was appointed to replace
Ms. Kelso as the City's representative to the Local Office on Aging Advisory Council for
a term ending February 28, 2011, by the following vote:
FOR MS. CHRISTOPOULOS: Council Members Trinkle, Cutler, Mason, Price,
Rosen and Mayor Bowers-6.
(Vice-Mayor Lea was absent.)
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473
OATHS OF OFFICE-MILL MOUNTAIN ADVISORY COMMITTEE: The Mayor
called attention the expiration of the two-year terms of office Betty Field, Steven Higgs
and E. C. Pace, III, as members of the Mill Mountain Advisory Committee on June 30,
2010. Pursuant to By-laws adopted on May 22, 2009, terms of office will be staggered
beginning July 1, 2009; and each member may serve no more than two consecutive
three year terms.
The names Betty Field, Richard F. Walters and Dr. Nancy V. Dye.
There being no further nominations, Ms. Field was reappointed, and Mr. Walters
and Dr. Dye were appointed to replace Mr. Higgs and Mr. Pace, respectively, as
members of the Mill Mountain Advisory Committee for terms of three-years, each,
ending June 30, 2013, by the following vote:
FOR MS. FIELDS, MR. WALTERS AND DR. DYE: Council Members Trinkle,
Cutler, Mason, Price, Rosen and Mayor Bowers-6.
(Vice-Mayor Lea was absent.)
OATHS OF OFFICE-PARKS AND RECREATION ADVISORY BOARD: The
Mayor called attention to the expiration of the three-year terms of office of Kay J. Kelly,
Robert H. McAden, Tanisha J. Nash and Michael Smith as a members of the Parks and
Recreation Advisory Board on March 31,2010; whereupon, the Mayor opened the floor
for nominations to fill the vacancies.
The names of Pete Eshelman, William J. Modica, William West, E. Duane
Howard.
There being no further nominations, Mr. Eshelman replaced Ms. Kelly, Mr.
Modica replaced Mr. McAden, Mr. West replaced Ms. Nash, and Mr. Howard replaced
Mr. Smith as members of the Parks and Recreation Advisory Board for terms ending
March 31, 2013, by the following vote:
FOR MESSRS. ESHELMAN, MODICA AND WEST: Council Members Trinkle,
Cutler, Mason, Price, Rosen and Mayor Bowers-6.
(Vice-Mayor Lea was absent.)
(Since Messrs. Eshelman and Modica do not reside in the City, the City residency
requirement was waived in this instance.)
FOR MR. HOWARD: Council Member Trinkle, Cutler, Price, Rosen and Mayor
Bowers-5.
(Vice-Mayor Lea was absent.) (Council Member Mason voting no.)
474
OATHS OF OFFICE-VIRGINIA WESTERN COMMUNITY COLLEGE: The I
Mayor called attention to the expiration of the four-year term of office of Barry W. Baird
as a City representative of the Virginia Western Community College Board of Directors
on June 30, 2010. Inasmuch as Mr. Baird has served two successive four-year terms of
office, he is not eligible for reappointment to the Board for two years thereafter;
whereupon, the Mayor opened the floor for nominations to fill the vacancy.
The name of Douglas C. Waters was placed in nomination.
There being no further nominations, Mr. Waters was appointed to replace Mr.
Baird as a City representative of the Virginia Western Community College Board of
Directors for a term of four years ending June 30, 2014, by the following vote:
FOR MR. WATERS: Council Members Trinkle, Cutler, Mason, Price, Rosen and
Mayor Bowers-6.
(Vice-Mayor Lea was absent.)
OATHS OF OFFICE-YOUTH SERVICES CITIZEN BOARD: The Mayor called
attention to a vacancy created by ineligibility of Francine Craven as a member of the
Youth Services Citizen Board for a term ending May 31, 2012; whereupon, the Mayor
opened the floor for nominations to fill the vacancy.
The name of Marcus E. Huffman was placed in nomination.
I
There being no further nominations, Mr. Huffman was appointed as a member of
the Youth Services Citizen Board to fill the unexpired term of Francine Craven ending
May 31,2012, by the following vote:
FOR MR. HUFFMAN: Council Member Trinkle, Cutler, Mason, Price, Rosen and
Mayor Bowers-6.
(Vice-Mayor Lea was absent.)
There being no further business, the Mayor declared the Council meeting
adjourned at 3:44 p.m.
APPROVED
ATTEST:
~Yn. YY)o~
Stephanie M. Moon, CMC
City Clerk
~~
David A. Bowers
Mayor
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475
ROANOKE CITY COUNCIL-REGULAR SESSION
June 21, 2010
2:00 p.m.
The Council of the City of Roanoke met in regular session on Monday, June 21,
2010, at 2:00 p.m., in the Council Chamber, Room 450, fourth floor, Noel C. Taylor
Municipal Building, 215 Church Avenue, S. W., City of Roanoke, with Mayor David A.
Bowers presiding, pursuant to Chapter 2, Administration. Article II, City Council, Section
2-15, Rules of Procedure, Rule 1, Reqular Meetinqs, Code of the City of Roanoke
(1979), as amended, and pursuant to Resolution No. 38502-070609 adopted by the
Council on Monday, July 6, 2009.
PRESENT: Council Members M. Rupert Cutler, Sherman P. Lea, Gwendolyn W.
Mason, Anita J. Price, Court G. Rosen, David B. Trinkle, and Mayor David A. Bowers-7.
ABSENT: None-O.
The Mayor declared the existence of a quorum.
OFFICERS PRESENT: Christopher P. Morrill, City Manager; William M.
Hackworth, City Attorney; Ann H. Shawver, Director of Finance; and Jonathan E. Craft,
Deputy City Clerk.
The Invocation was delivered by Dr. Maurita Wiggins, Valley Community Divine
Science Church.
The Pledge of Allegiance to the Flag of the United States of America was led by
Mayor Bowers.
The Mayor asked that a Moment of Silence be observed in memory of the late
Yvonne Kazaka Ferris, mother of newly-elected Council Member Rafael E. Ferris.
PRESENTATIONS AND ACKNOWLEDGMENTS:
DECEASED PERSONS: Council Member Mason offered the following resolution
memorializing Judith Gaynell Miller St.Clair, a former Deputy City Clerk for the City of
Roanoke:
(#38840-062110) A RESOLUTION memorializing and paying tribute to Judith
Gaynell Miller St.Clair for approximately forty-five years of dedicated service to the City
of Roanoke.
,.
(For full text of resolution, see Resolution Book No. 74, page 221.)
476
Council Member Mason moved the adoption of Resolution No. 38840-062110. I
The motion was seconded by Council Member Price and adopted by the following vote:
AYES: Council Members Cutler, Lea, Mason, Price, Rosen, Trinkle, and
Mayor Bowers-7.
NAYS: None-O.
The Mayor presented a ceremonial copy of Resolution No. 38840-062110 to the
family of Mrs. St.Clair.
ACTS OF ACKNOWLEDGEMENT: Council Member Rosen offered the following
resolution paying tribute to.the Honorable M. Rupert Cutler, Council Member:
(#38841-062110) A RESOLUTION paying tribute to the Honorable M. Rupert
Cutler and expressing to him the appreciation of the City and its people for his
exemplary public service.
(For full text of resolution, see Resolution Book No. 74, page 223.)
Council Member Rosen moved the adoption of Resolution No. 38841-062110.
The motion was seconded by Council Member Trinkle and adopted by the following
vote:
AYES: Council Members Cutler, Lea, Mason, Price, Rosen, Trinkle, and
Mayor Bowers-7.
NAYS: None-O.
The Mayor presented a ceremonial copy of Resolution No. 38841-062110 and
gift basket to Council Member Cutler.
ACTS OF ACKNOWLEDGEMENT: Council Member Cutler offered the following
resolution paying tribute to the Honorable Gwendolyn W. Mason, Council Member.
(#38842-062110) A RESOLUTION paying tribute to the Honorable
Gwendolyn W. Mason, and expressing to her the appreciation of the City and its people
for her exemplary public service.
(For full text of resolution, see Resolution Book No. 74, page 224.)
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477
Council Member Cutler moved the adoption of Resolution No. 38842-062110.
The motion was seconded by Council Member Price and adopted by the following vote:
AYES: Council Members Cutler, Lea, Price, Rosen, Trinkle, and
Mayor Bowers-6.
NAYS: None-O.
(Council Member Mason abstained from the vote).
The Mayor presented a ceremonial copy of Resolution No. 38842-062110 and
Key to the City/gift basket to Council Member Mason.
ACTS OF ACKNOWLEDGEMENT: Council Member Cutler offered the following
resolution paying tribute to A. L. "Joe" Gaskins, retired Police Chief of the City of
Roanoke:
(#38843-062110) A RESOLUTION paying tribute to Chief A. L. "Joe" Gaskins
on the occasion of his retirement upon twelve years of service with the City of Roanoke
Police Department.
(For full text of resolution, see Resolution Book No. 74, page 226.)
Council Member Cutler moved the adoption of Resolution No. 38843-062110.
The motion was seconded by Council Member Trinkle and adopted by the following
vote:
AYES: Council Members Cutler, Lea, Mason, Price, Rosen, Trinkle, and
Mayor Bowers-7.
NAYS: None-O.
The Mayor presented a ceremonial copy of Resolution No. 38843-062110 and
Key to the City to retired Police Chief Gaskins.
HEARING OF CITIZENS UPON PUBLIC MATTERS: The Mayor advised that
City Council sets this time as a priority for citizens to be heard and matters requiring
referral to the City Manager will be referred immediately for response, recommendation
or report to Council.
TAXES: Robert Gravely appeared before the Council and spoke about funds
being returned to the community.
POLICE DEPARTMENT: Shaheed Omar appeared before the Council regarding
the Police Department and asked several questions surrounding an investigation of a
shooting involving a police officer.
478
EASEMENT-MILL MOUNTAIN: Elliott Wheeler appeared before the Council in I
favor of an easement to encompass as much of Mill Mountain as possible, as well as
coin operated binoculars, an overview of the visible geographical features and a plaque
honoring Frump-Frump the elephant at the top of Mill Mountain.
MARKET BUILDING: Georgia Crump appeared before the Council to express
thanks for inviting the current restaurant owners back to the Market Building following
the renovations and for offering assistance with the cost.
CONSENT AGENDA
The Mayor advised that all matters listed under the Consent Agenda were
considered to be routine by the Members of Council and would be enacted by one
motion in the form, or forms, listed on the Consent Agenda, and if discussion was
desired, the item would be removed from the Consent Agenda and considered
separately.
PERSONNEL COMMITTEE: A communication from Council Member
Gwendolyn W. Mason requesting that Council convene in a Closed Meeting to discuss
annual performance evaluations of certain Council-Appointed Officers, pursuant to
Section 2.2-3711 (A)(1), Code of Virginia (1950), as amended, was before the body.
(See communication on file in the City Clerk's Office.)
I
Council Member Rosen moved that Council concur in the request of Council
Member Mason as above described. The motion was seconded by Council Member
Trinkle and adopted by the following vote:
AYES: Council Members Cutler, Lea, Mason, Price, Rosen, Trinkle, and
Mayor Bowers-7.
NAYS: None-O.
CITY COUNCIL: A communication from the City Manager requesting that Council
schedule a public hearing for Tuesday, July 6,2010 at 2:00 p.m., or as soon thereafter
as the matter may be heard, to consider a proposed deed of reservation for a public
storm drain easement in connection with the development of the Riverside Corporate
Centre, was before the body.
(See communication on file in the City Clerk's Office.)
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479
Council Member Rosen moved that Council concur in the request of the City
Manager as above described. The motion was seconded by Council Member Trinkle
and adopted by the following vote:
AYES: Council Members Cutler, Lea, Mason, Price, Rosen, Trinkle, and
Mayor Bowers-7.
NAYS: None-O.
OATHS OF OFFICE-COURT COMMUNITY CORRECTIONS-FAIR HOUSING
BOARD-ARCHITECTURAL REVIEW BOARD-MILL MOUNTAIN ADVISORY
COMMITTEE-CITY OF ROANOKE PENSION PLAN-VIRGINIA WESTERN
COMMUNITY COLLEGE BOARD-HUMAN SERVICES ADVISORY COMMITTEE-
YOUTH SERVICES CITIZEN BOARD: Reports of qualification of the following
individuals:
Tim Jones as a City representative to the Court Community
Corrections Program, Community Criminal Justice Policy Board, for
a three-year term ending June 30, 2013;
Marc K. Davis as a member of the Fair Housing Board for a three-
year term of office ending March 31, 2013;
Warner N. Dalhouse as a member of the Architectural Review
Board to fill the unexpired term of William D. Bestpitch ending
October 1, 2010;
Richard F. Walters and Betty Field as members of the Mill Mountain
Advisory Committee for three-year terms of office, each, ending
June 30, 2013;
Jeffrey E. Rakes as a City representative of the City of Roanoke
Pension Plan, Board of Trustees, to fill the unexpired term of
George F. Taylor ending June 30,2013;
Douglas C. Waters as a member of the Virginia Western
Community College Board of Directors for a four-year term of office
ending June 30, 2014;
Susan L. Reese as a member of the Human Services Advisory
Board to fill the unexpired. term of Dale Edmonston ending
November 30, 2010; and
480
Marcus E. Huffman as a member of the Youth Services Citizen
Board to fill the unexpired term of Francine Craven ending May 31 ,
2012.
(See Oaths or Affirmations of Office on file in the City Clerk's Office.)
Council Member Rosen moved that the reports of qualification be received and
filed. The motion was seconded by Council Member Trinkle and adopted by the
following vote:
AYES: Council Members Cutler, Lea, Mason,' Price, Rosen, Trinkle, and
Mayor Bowers-7.
NAYS: None-O.
REGULAR AGENDA
PUBLIC HEARINGS: NONE.
PETITIONS AND COMMUNICATIONS: NONE.
REPORTS OF OFFICERS:
CITY MANAGER:
BRIEFINGS:
City Market Buildinq Historic Rehabilitation Proiect
The City Manager gave the following update on the City Market Building
renovations:
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City Market Building:
Roanoke Icon
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Current building condition
does not honor its past
. Plumbing system not updated since
1922
· Inadequate restroom facilities, solid
waste facility, and grease collection
. Poor kitchen exhaust systems
· Over 25 years since last
comprehensive update to building's
interior/public spaces
~-~------~"''''.".=
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-:q:'n:"._-~ f' I?:;
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I
481
482
. Market Building
Urban design context
I
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-.-~
.....!!ih~tJa,.
~
- \..jj
Extensive analysis, research,
and public engagement
I
. 2006 Study - Duany Plater-Zyberk & Company
· 2009 - Cunningham Quill Architects
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Restoring and rejuvenating
the City Market Building
· Design that honors the past
Better connects space to the
Farmer's Market
· Provides modern infrastructure
· Makes building fully accessible
I
Restoring and rejuvenating
the City Market Building
I
483
484
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Innovative financial strategy
· General obligation bonds
· Cash
· Historic tax credits
- Financial structure
. City of Roanoke
. Economic Development Authority
. Various general partnership and limited partnership entities
. Market Building Foundation
- Legal expertise critical to project
. Gentry Locke Rakes & Moore, LLP
- Bruce Stockburger
>> Jefferson Center. Grandin Theatre, Roanoke Higher
Education Center, Blacksburg Municipal Annex
I
Market Foundation provides community
expertise to building management
· Role of the Foundation
- Seven-member board
. Phil Davis, Hotel Roanoke Conference Center Commission
. Beth Deel, Roanoke Regional Chamber of Commerce
. Gordon Hancock, Economic Development Authority
. Stephen Lemon, DRI representative
. Sherman Stovall, City's Director of Management & Budget
. Larry Davidson, At large
. Doug Waters. At large
· Recent activities of the Foundation
- Organization, Selection of Officers
- Adoption of bylaws, preparation for establishment of
financial/governance structure
· Future activities of the Foundation
- Selection of facility manager/leasing agent
- Establishment of rent structure/lease terms
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485
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Proposed assistance for
current tenants
· "Right of First Offer" to existing tenants as of July 1 ~
2010, who remain "In Good Standing" until closure
of the Building
· Improvement allowance for returning tenants
- Food Preparation Tenants
. $20,000
- Retail/Non-Food Tenants.
. $10,000
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Progress since we last met
· January - Architect presented options for schedule
- Council discussed condensed construction
schedule, time up-front for contractor to order
materials while building remains open
· April - Architectural Review Board approval
(Department of Historic Resources final approval still pending)
· May 16 - Project advertised for competitive bids
· June 2 - "Meet & Greet" and pre-bid meeting held
· June 15 - Bids opened
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486
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Bid results
· Six bids received
· Three alternates requested
1. Replace large windows in the auditorium
2. Provide equipment in the catering kitchen
3. Condense schedule to open building seven weeks
earlier
· Status of bids
Low bidder 10% below design consultant's final
estimate
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Schedule
- Opened bids
- Award construction contract
- Pre-construction meeting
- Issue notice to proceed.
- Building closes to public
- Tenants vacate the building
- Building preparation, asbestos
abatement, and mobilization
· Sept. 27,2010 - Construction begins
· Early April 2011 - Construction substantially
complete; Tenants begin
construction in leased spaces
· End of May 2011- Building opens to public
. June 15, 2010
· July 1,2010
· July 6,2010
. July 7,2010
. Sept. 6, 2010
· Sept. 12,2010
· Sept. 13,2010
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Pro-active project management
. Onsite construction management -
>> Charlie Anderson, Engineering Division
Daily inspections of work
Weekly coordination meetings w/contractor, City
Monthly progress meetings w/contractor, City and design team
. Ongoing Communication by City "Team"
Monthly construction reports issued, Cristina Finch (Engineering)
Daily visits to nearby business owners
>> Lisa So/tis (Economic Development)
,>Eddie Persinger (Engineering)
Website - weekly updates
,) Melinda Mayo, Leah Goodman (Office of Communications)
Facebook page, Lisa Soltis (Economic Development)
Coordinate w/DRI. Farmer's Market, Center in the Square -
festivals, events, proposed construction, etc., Lisa Soltis (Economic
Development)
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I
City Team committed to
successful outcome
Melinda Mavo
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Management
487
488
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During construction
. Two months for submittals (shop drawings), pre-ordering, RFls, etc.
before starting major work in the building
. Building and the staging
area at Wachovia Plaza
w/temporary fence
- Looking into wrapping
fence w/photo displays
. Market Street and Wall Street - maintain one travel lane and parallel
parking on street opposite Market Building (except temporarily while
major utility work is performed)
. Limit hours for material deliveries to building
. Minimize impacts on adjacent properties
I
Critical path
· Project award and contract execution
· Issue notice to proceed
· Actively engage nearby businesses and property owners
. Construction begins after shop submittals, RFI's, etc.
· Contractor mobilization
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489
Our Goal
Restore the City Market Building
to its former prominence while upgrading
infrastructure and amenities to create a
centerpiece for the vibrant future of
our downtown and region.
(See copy of PowerPoint Presentation on file in the City Clerk's Office.)
Council Member Price asked if any of the current vendors have indicated their
intentions; whereupon, Mr. Morrill advised that not all vendors have responded.
Council Member Mason asked if the roof had been replaced within the last few
years; whereupon, Phil Schirmer, City Engineer, replied in the affirmative. She also
asked about the cost of the roof and Mr. Schirmer said that the cost was approximately
$125,000.00.
Council Member Mason remarked that one of the things that had been found was
the plumbing and pipes were so old that they were in danger of springing a leak. Mr.
Schirmer confirmed that the pipes were in bad shape and they had not been touched
since 1922 when the building was constructed. He indicated that the entire plumbing
system would be replaced, adding that the HV AC system had been replaced in 2004 or
2005 along with the electrical switches.
Council Member Mason wanted to make sure the public understood the creation
of the Market Building Foundation was to attain historical tax credits; whereupon, the
City Attorney explained that since the City of Roanoke does not pay taxes, it is not
eligible to receive credits; and therefore a foundation had to be created.
490
Vice-Mayor Lea asked about the amount of historical tax credits that would be I
returned; whereupon, the City Manager answered that the original estimate had been
about $1.9 million, but as the cost of the construction decreases, the tax credits would
decrease as well.
Council Member Trinkle asked about the central vending area. and how many
vendors the middle section could accommodate. R. Brian Townsend, Assistant City
Manager for Community Development, advised that the section would accommodate
one to four vendors.
Council Member Cutler inquired as to the use of the third floor of the Market
Building; whereupon, Mr. Townsend explained that a kitchen would be installed that
would be more amenable to catering for receptions and restrooms.
Following additional comments regarding the Market Building, the Mayor advised
that the briefing would be received and filed.
ITEMS RECOMMENDED FOR ACTION:
SOUTH JEFFERSON REDEVELOPMENT PLAN: The City Manager submitted
a written communication recommending execution of Amendment No. 1 to the
Redevelopment Plan for the South Jefferson Redevelopment Area.
(For full text, see communication on file in the City Clerk's Office.)
I
Council Member Mason offered the following resolution:
(#38844-062110) A RESOLUTION approving Amendment No. 1 to the
Redevelopment Plan for the South Jefferson Redevelopment Area; providing for an
effective date for such Amendment No.1; and providing for the City Clerk to take certain
actions.
(For full text of resolution, see Resolution Book No. 74, page 228.)
Council Member Mason moved the adoption of Resolution No. 38844-062110.
The motion was seconded by Council Member Trinkle and adopted by the following
vote:
AYES: Council Members Cutler, Lea, Mason, Price, Rosen, Trinkle, and
Mayor Bowers-7.
NAYS: None-O.
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491
COMMUNITY DEVELOPMENT BLOCK GRANT-HOME INVESTMENT
PARTNERSHIP PROGRAM-EMERGENCY SHELTER GRANT PROGRAM FUNDS:
The City Manager submitted a written communication recommending acceptance and
appropriation of 2010-2011 Community Development and Block Grant, HOME
Investment Partnerships Program and Emergency Shelter Grant Program funds.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Trinkle offered the following resolution:
(#38845-062110) A RESOLUTION accepting the Fiscal Year 2010-2011 funds
for the Community Development Block Grant Program, HOME Investment Partnerships
Program, and the Emergency Shelter Grant Program, and authorizing the City Manager
to execute the requisite Grant Agreements with the United States Department of
Housing and Urban Development (HUD).
(For full text of resolution, see Resolution Book No. 74, page 232.)
Council Member Trinkle moved the adoption of Resolution No. 38845-062110.
The motion was seconded by Council Member Mason and adopted by the following
vote:
AYES: Council Members Cutler, Lea, Mason, Price, Rosen, Trinkle, and
Mayor Bowers-7.
NAYS: None-O.
Council Member Trinkle offered the following budget ordinance:
(#38846-062110) AN ORDINANCE to appropriate funding from the Department
of Housing and Urban Development (HUD) for the Community Development Block
Grant Program, HOME Investment Partnerships Program and Emergency Shelter Grant
Program, amending and reordaining certain sections of the 2010-2011 Grant Fund
Appropriations, and dispensing with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No; 74, page 233.)
Council Member Trinkle moved the adoption of Budget Ordinance No. 38846-
062110. The motion was seconded by Council Member Mason and adopted by the
following vote:
AYES: Council Members Cutler, Lea, Mason, Price, Rosen, Trinkle, and
Mayor Bowers-7.
NAYS: None-O.
492
BUDGET-LIBRARIES-TECHNOLOGY UPDATES: The City Manager submitted I
a written communication recommending acceptance and appropriation of additional
funds for library technology updates.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Mason offered the following resolution:
(#38847-062110) A RESOLUTION authorizing acceptance of Phase II of the
Bill & Melinda Gates Foundation Opportunity Hardware Grant to the City of Roanoke
Library System by the Bill & Melinda Gates Foundation, and authorizing execution by
the City Manager of any required documentation on behalf of the City.
(For full text of resolution, see Resolution Book No. 74, page 237.)
Council Member Mason moved the adoption of Resolution No. 38847-062110.
The motion was seconded by Council Member Cutler and adopted by the following vote:
AYES: Council Members Cutler, Lea, Mason, Price, Rosen, Trinkle, and
Mayor Bowers-7.
NAYS: None-O.
I
Council Member Mason offered the following budget ordinance:
(#38848-062110) AN ORDINANCE to appropriate additional funding from the Bill
and Melinda Gates Foundation Opportunity Hardware Grant for library technology
updates, amending and reordaining certain. sections of the 2009-2010 Grant Fund
Appropriations, and dispensing with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 74, page 238.)
Council Member Mason moved the adoption of Budget Ordinance No. 38848-
062110. The motion was seconded by Council Member Cutler and adopted by the
following vote:
AYES: Council Members Cutler, Lea, Mason, Price, Rosen, Trinkle, and
Mayor Bowers-7.
NAYS: None-O.
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493
BUDGET-WORKFORCE DEVELOPMENT-YOUTH: The City Manager
submitted a written communication recommending acceptance and appropriation of
additional funds for the Western Virginia Workforce Development Board Workforce
Investment Act Youth Programs for Program Year 2009.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Price offered the following resolution:
(#38849-062110) A RESOLUTION accepting the Western Virginia Workforce
Development Board Workforce Investment Act grant in the amount of $39,809.00, and
authorizing the City Manager to execute the requisite documents necessary to accept
the funding.
(For full text of resolution, see Resolution Book No. 74, page 239.)
Council Member Price moved the adoption of Resolution No. 38849-062110. The
motion was seconded by Couflcil Member Trinkle and adopted by the following vote:
AYES: Council Members Cutler, Lea, Mason, Price, Rosen, Trinkle, and
Mayor Bowers -7.
NAYS: None-O.
Council Member Price offered the following budget ordinance:
(#38850-062110) AN ORDINANCE to appropriate additional funding from the
Federal government's American Reinvestment and Recovery Act (ARRA) through the
Commonwealth of Virginia for the Workforce Investment Act (WIA), amending and
reordaining certain sections of the 2009-2010 Grant Fund Appropriations, and
dispensing with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 74, page 240.)
Council Member Price moved the adoption of Budget Ordinance No. 38850-
062110. The motion was seconded by Council Member Trinkle and adopted by the
following vote:
AYES: Council Members Cutler, Lea, Mason, Price, Rosen, Trinkle, and
Mayor Bowers-7.
NAYS: None-O.
494
BUDGET-GIS-ONLlNE ELECTRONIC TRANSACTIONS: The City Manager I
submitted a written communication recommending appropriation of funds for ongoing
support of the City's Geographical Information Systems (GIS) and online electronic
transactions (e-Gov).
(For full text, see communication on file in the City Clerk's Office.)
Council Member Trinkle offered the following budget ordinance:
(#38851-062110) AN ORDI NANCE to appropriate funding from the Department
of Technology Retained Earnings to various Department of Technology projects,
amending and re-ordaining certain sections of the 2009-2010 Department of
Technology Fund Appropriations, and dispensing with the second reading by title of this
ordinance.
(For full text of ordinance, see Ordinance Book No. 74, page 241.)
Council Member Trinkle moved the adoption of Budget Ordinance No. 38851-
062110. The motion was seconded by Council Member Mason and adopted by the
following vote:
AYES: Council Members Cutler, Lea, Mason, Price, Rosen, Trinkle, and
Mayor Bowers-7.
I
NAYS: None-O.
RIGHT-OF-WAY-9TH STREET: The City Manager submitted a written
communication recommending approval of an encroachment into the public right-of-way
located at 1127 9th Street, S. E.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Rosen offered the following ordinance:
(#38852-062110) AN ORDINANCE authorizing the continuance of an existing
encroachment caused by the property located at 1127-9th Street, S. E., extending into a
portion of the City's right-of-way of Buena Vista Blvd., S. E., upon certain terms and
conditions, and dispensing with the second reading of this ordinance by title.
(For full text of ordinance, see Ordinance Book No. 74, page 242.)
Council Member Rosen moved the adoption of Ordinance No. 38852-062110.
The motion was seconded by Council Member Trinkle and adopted by the following
vote:
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495
AYES: Council Members Cutler, Lea, Mason, Price, Rosen, Trinkle, and
Mayor Bowers-7.
NAYS: None-O.
VALLEY METRO-BUS FARE-STUDENTS: The City Manager submitted a
written communication recommending approval of a revised daily fare for Roanoke City
Public School students.
(For full text, see communication on file in the City Clerk's Office.)
Vice-Mayor Lea offered the following resolution:
(#38853-062110) A RESOLUTION approving and establishing a revised daily
one way fare of $0.75 for Roanoke City Public School students, grades 6 through 12,
with a valid Valley Metro issued Student ID, which will replace the current free daily one
way student fare, for the Greater Roanoke Transit Company, dba Valley Metro (GRTC);
establishing an effective date; and authorizing the City Manager to take any necessary
action to accomplish the implementation, administration, and enforcement of such fare
increase.
(For full text of resolution, see Resolution Book No. 74, page 243.)
Vice-Mayor Lea moved the adoption of Resolution No. 38853-062110. The
motion was seconded by Council Member Mason.
For clarification purposes regarding the fare, the City Manager advised that
because of budget challenges, City staff has tried to keep subsidy to the GRTC level
which has actually increased, and because this service has been free for several years,
the decision was made to add the fee of one half of the normal bus fare.
There being no further questions and/or comments by the Council Members,
Resolution No. 38853-062110 was adopted by the following vote:
AYES: Council Members Cutler, Lea, Mason, Price, Rosen, Trinkle, and
Mayor Bowers-7.
NAYS: None-O.
CDBG-GRANTS: The City Manager submitted a written communication
recommending authorization to modify the loan agreement with Roanoke At Home, LP,
in connection with remaining debt of five Single Room Occupancy properties acquired
with a 1991 CDBG loan.
(For full text, see communication on file in the City Clerk's Office.)
496
Council Member Mason offered the following resolution:
I
(#38854-062110) A RESOLUTION authorizing the City Manager to execute a
Second Modification Agreement dated June 22, 2010, and to secure associated Second
Amended Notes with a Second Purchase Money Deed of Trust and Second Corrected
Purchase Money Deeds of Trust in order to reschedule the balance of a 1991 loan of
Community Development Block Grant (CDBG) funds originally provided to Total Action
Against Poverty in Roanoke Valley, for the acquisition and rehabilitation of certain
properties in the City of Roanoke.
(For full text of resolution, see Resolution Book No. 74, page 244.)
Council Member Mason moved the adoption of Resolution No. 38854-062110.
The motion was seconded by Council Member Price and adopted by the following vote:
AYES: Council Members Cutler, Lea, Mason, Price, Rosen, Trinkle, and
Mayor Bowers-7.
NAYS: None-O.
SALE OF PROPERTY-220 CHURCH, LLC: The City Manager submitted a
written communication recommending execution of Amendment No. 1 to the contract for I
purchase and sale of real property with 220 Church, LLC.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Mason offered the following ordinance:
(#38855-062110) AN ORDINANCE approving certain changes and modifications
to the purchase and sales contract dated March 4, 2010, by and between the City of
Roanoke, Virginia, and 220 Church, LLC, to extend the closing date for the purchase of
City-owned property located at 220 Church Avenue, by 220 Church, LLC, an additional
sixty (60) days; authorizing the City Manager to execute Amendment No. 1 to such
contract to provide for such changes and modifications; and dispensing with the second
reading by title of this Ordinance.
(For full text of ordinance, see Ordinance Book No. 74, page 245.)
,
Council Member Mason moved the adoption of Ordinance No. 38855-062110.
The motion was seconded by Council Member Cutler and adopted by the following vote:
AYES: Council Members Cutler, Lea, Mason, Price, Rosen, and Trinkle-6.
NAYS: Mayor Bowers-1.
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497
CONTRACT-EVENT ZONE-FESTIVALS: The City Manager submitted a written
communication recommending execution of an agreement with EventZone for
continuation of quality festivals in downtown Roanoke for a period of one year, with the
option to renew for two additional one-year periods.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Trinkle offered the following ordinance:
(#38856-062110) AN ORDINANCE authorizing the City Manager to enter into an
Agreement, and to execute any other documents necessary to implement the terms of
the Agreement, between the City of Roanoke and eventzone.org (EventZone),
pertaining to the conducting of special events and festivals by EventZone in the City of
Roanoke, and dispensing with the second reading of this ordinance by title.
(For full text of ordinance, see Ordinance Book No. 74, page 247.)
Council Member Trinkle moved the adoption of Ordinance No. 38856-062110.
The motion was seconded by Council Member Price and adopted by the following vote:
AYES: Council Members Cutler, Lea, Mason, Price, Rosen, Trinkle, and
Mayor Bowers-7.
NAYS: None-O.
GRANTS-CAPITAL PROJECTS-ROANOKE POLICE ACADEMY: The City
Manager submitted a written communication recommending transfer of funds in
connection with additional upgrades to the Roanoke Police Academy.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Mason offered the following budget ordinance:
(#38857-062110) AN ORDINANCE to transfer funds from the Police Asset
Forfeiture Grant to the Police Academy Building project, amending and reordaining
certain sections of the 2009-2010 Capital Projects and Grant Funds Appropriations and
dispensing with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 74, page 248.)
498
Council Member Mason moved the adoption of Budget Ordinance No. 38857- I
062110. The motion was seconded by Council Member Trinkle and adopted by the
following vote:
AYES: Council Members Cutler, Lea, Mason, Price, Rosen, Trinkle, and
Mayor Bowers-7.
NAYS: None-O.
BUDGET-E911: The City Manager submitted a written communication
recommending transfer of funds in connection with the City's E-911 Division.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Mason offered the following budget ordinance:
(#38858-062110) AN ORDINANCE to transfer funds from E-911 Wireless to the
E-911 Upgrades project account, amending and reordaining certain sections of the
2009-2010 General Fund and Department of Technology Funds Appropriations and
dispensing with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 74, page 249.)
Council Member Mason moved the adoption of Budget Ordinance No. 38858- I
062110. The motion was seconded by Council Member Trinkle and adopted by the
following vote:
AYES: Council Members Cutler, Lea, Mason, Price, Rosen, Trinkle, and
Mayor Bowers-7.
NAYS: None-O.
COMMENTS BY CITY MANAGER:
PARKS-CELEBRATIONS: The City Manager announced that on Wednesday,
June 23 at 9:00 a.m., a ceremony will be held for the dedication of public art at the
Market Square Walkway; and the Clean and Green Business Coalition will hold a Press
Conference at 11 :00 a.m., in the SunTrust Plaza to announce progress toward 2009
carbon footprint reductions. He also announced that there will be a Ribbon cutting
Ceremony for the low water bridge at Wiley Drive on Friday, June 25 at 12:00 Noon and
the Miss Virginia Pageant will be held on Thursday, Friday and Saturday.
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499
In addition, the City Manager stated that on July 4, the Music for Americans
Annual Fireworks Event will commence at 5:00 p.m., on Sunday, July 4 at River's Edge;
and beginning in July, bulk and brush collections will alternate with bulk items being
collected the same week as bottles and cans and brush items being collected the same
week as paper.
DIRECTOR OF FINANCE:
BUDGET-REVENUE-SCHOOLS-ATHLETIC FUNDS: The Director of Finance
submitted a written report recommending appropriation of funds in connection with the
School's General Fund Balance; and creation of contra revenue/expenditure accounts.
(For full text, see report on file in the City Clerk's Office.)
Council Member Mason offered the following budget ordinance:
(#38859-062110) AN ORDINANCE to appropriate fund balance and transfer from
School General Fund to the School Athletics Fund, amending and reordaining certain
sections of the 2009-2010 School General and Athletics Funds Appropriations, and
dispensing with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 74, page 250.)
Council Member Mason moved the adoption of Budget Ordinance No. 38859-
062110. The motion was seconded by Council Member Trinkle.
For clarification purposes, the Director of Finance advised that a contra revenue
account is a negative revenue account and is the preference of the Roanoke City
Schools to transfer from their General Fund to their Athletics Fund not through a
transfer but through that type of account.
There being no further questions and/or comments by the Council Members,
Budget Ordinance No. 38859-062110 was adopted by the following vote:
AYES: Council Members Cutler, Lea, Mason, Price, Rosen, Trinkle, and
Mayor Bowers-7.
NAYS: None-O.
REPORTS OF COMMITTEES:
500
SCHOOLS-BUDGET: The Roanoke City School Board submitted a written I
report requesting appropriation of funds for various educational programs; and a report
of the Director of Finance recommending that Council concur in the request.
(For full text, see reports on file in the City Clerk's Office.)
Council Member Rosen offered the following budget ordinance:
(#38860-062110) AN ORDINANCE to appropriate funding from the Federal and
Commonwealth governments for various educational programs, amending and
reordaining certain sections of the 2009-2010 School Grant Fund Appropriations, and
dispensing with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 74, page 250.)
Council Member Rosen moved the adoption of Budget Ordinance No. 38860-
062110. The motion was seconded by Council Member Trinkle and adopted by the
following vote:
AYES: Council Members Cutler, Lea, Price, Rosen, Trinkle, and
Mayor Bowers-6.
NAYS: None-O.
(Council Member Mason was not present when the vote was recorded.)
UNFINISHED BUSINESS:
CITY OWNED PROPERTY: Having tabled a proposal of the City of Roanoke to
convey City-owned property to Rebuilding Together, Roanoke, Inc., located at 216 1ih
Street, N. W., known as "the former Fire Station #5", at its regular session held on
Monday, May 17, 2010, Council Member Cutler moved that the matter be removed from
the table. The motion was seconded by Council Member Mason and unanimously
adopted, with Mayor Bowers abstaining due to his affiliation with Rebuilding Together,
Inc.)
At this point, the Mayor relinquished the Chair to the Vice-Mayor.
Khalid Jones, Haywood "Skip" Dunlap, William Gilbert and Evelyn Bethel
appeared before the Council in support of the Gamma Alpha Chapter of the Omega Psi
Phi Fraternity purchasing Fire Station #5.
I
Jamey Brads appeared before the Council and advised that he would like to I
purchase Fire Station #5 for the location of a business that cleans and repairs fire gear.
He currently sells products and would like to also service them.
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501
Following comments by the Council, Council Member Cutler moved that the
matter be continued until the next regular session of the Council on Tuesday, July 6 at
2:00 p.m. The motion was seconded by Council Member Trinkle and adopted.
At this point, the Vice-Mayor relinquished the Chair to the Mayor.
INTRODUCTION AND CONSIDERATION OF ORDINANCES AND
RESOLUTIONS:
NORFOLK AND WESTERN-LOCOMOTIVE-SPIRIT OF ROANOKE: Council
Member Trinkle offered the following resolution naming the Norfolk and Western Class J
611 "The Spirit of Roanoke":
(#38861-062110) A RESOLUTION naming the City owned Norfolk and Western
Class J 611 locomotive the "Spirit of Roanoke."
(For full text of resolution, see Resolution Book No. 74, page 252.)
Council Member Trinkle moved the adoption of Resolution No. 38861-062110. The
motion was seconded by Council Member Price and adopted by the following vote:
AYES: Council Members Cutler, Lea, Mason, Price, Rosen, Trinkle, and
Mayor Bowers-7.
NAYS: None-O.
MOTIONS AND MISCELLANEOUS BUSINESS:
INQUIRIES AND/OR COMMENTS BY THE MAYOR AND MEMBERS OF
COUNCIL:
At this point, Mayor Bowers left the meeting (5:11 p.m.)
MOWING: Vice-Mayor Lea inquired about the mowing schedule at Countryside;
whereupon, Mr. Townsend indicated that the City is currently working with an individual
who would potentially cut the grass for hay.
Council Member Cutler commented that from an environmental point of view, not
mowing the grass is better for the environment and water quality.
At 5:13 p.m., Vice-Mayor Lea declared the Council meeting in recess for a
Closed Session in the Council's Conference Room, Room 451, Noel C. Taylor
Municipal Building, 215 Church Avenue, S. W.
502
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At 7:00 p.m., the Council meeting reconvened in the Council Chamber, Room
450, fourth floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., with
Mayor Bowers presiding.
PRESENT: Council Members M. Rupert Cutler, Sherman P. Lea, Gwendolyn W.
Mason, Anita J. Price, Court G. Rosen, David B. Trinkle, and Mayor David A. Bowers-7.
ABSENT: None-O.
The Mayor declared the existence of a quorum.
OFFICERS PRESENT: Christopher P. Morrill, City Manager; William M.
Hackworth, City Attorney; Ann H. Shawver, Director of Finance; and
Jonathan E. Craft, Deputy City Clerk.
The Invocation was delivered by Mayor Bowers.
The Pledge of Allegiance to the Flag of the United States of America was led by
Mayor Bowers.
PRESENTATIONS AND ACKNOWLEDGMENTS:
NEIGHBORHOOD ORGANIZATIONS-ACTS OF ACKNOWLEDGMENT: The I
Mayor recognized the 2010 Neighborhoods USA Conference Award recipients, Old
Southwest Neighborhood and Estelle McCadden, President, Melrose-Rugby
Neighborhood Organization.
PUBLIC HEARINGS:
CONSERVATION EASEMENT-VIRGINIA OUTDOORS FOUNDATION-
WESTERN VIRGINIA LAND TRUST-MILL MOUNTAIN: Pursuant to instructions by the
Council, the City Clerk having advertised a public hearing for Monday, June 21, 2010 at
7:00 p.m., or as soon thereafter as the matter may be heard, on a proposal of the City of
Roanoke to grant a conservation easement to the Virginia Outdoors Foundation and the
Western Virginia Land Trust covering approximately 539 acres situated on Mill Mountain
in the City of Roanoke, consisting of Tax Parcel Nos. 4050306, 4060505, 4070507,
4070521, 4081201, 4160106, 4160107, 4170203, 4180102, 4180103, 4470101,
4480101, and 4360101, but not including an area consisting of 1,257,497 square feet
(28.8682 acres) on the top of Mill Mountain, as shown on plats dated May 10, 2010,
prepared by Lumsden Associates, P.C.; and also to consider an easement of an
alternative size, consisting of approximately 537 acres, not including an area consisting
of 1,338,425 square feet (30.7260 acres) on the top of Mill Mountain, as shown on plats
dated May 10, 2010, prepared by Lumsden Associates, P.C., matter was before the
body.
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Legal advertisement of the public hearing was published in The Roanoke Times
on Friday, June 11, 2010.
(See publisher's affidavit on file in the City Clerk's Office.)
The City Manager submitted a written communication recommending
authorization to execute a Deed of Gift of Easement (either the initially proposed or
alternative) from the City of Roanoke to the Virginia Outdoors .Foundation and the
Western Virginia Land Trust, subject to approval as to form by the City Attorney.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Cutler offered the following ordinance as referenced "Alternative
Proposal":
(#38862-062110) AN ORDINANCE authorizing the proper City officials to
execute a Deed of Gift of Easement from the City of Roanoke to the Virginia Outdoors
Foundation and the Western Virginia Land Trust, granting to the Foundation and the
Trust a conservation easement covering approximately 537.2798 acres on Mill
Mountain: and dispensing with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 74, page 253.)
Council Member Cutler moved the adoption of Ordinance No. 38862-062110.
The motion was seconded by Council Member Trinkle.
The Mayor inquired whether there were persons present who wished to speak on
the matter.
Janet Scheid, President, Western Virginia Land Trust, appeared before the
Council in support of the conservation easement.
Whitney Feldman, Conservation Co-Chair, Mill Mountain Garden Club (MMGC),
appeared before the Council in support of the conservation easement.
(See written comments on file in the City Clerk's Office.)
Sherman Bamford appeared before the Council in support of the conservation
easement.
Betty Field appeared before the Council in support of the easement.
Chris Craft appeared before the Council and requested that the maximum area
on Mill Mountain be preserved.
504
Gail Burruss appeared before the Council in favor of the blue line easement.
(See written comments on file in the City Clerk's Office.)
Kate Berding appeared before the Council in support of the blue line boundary.
Steven Higgs, Chairman, Mill Mountain Advisory Committee, appeared before
the Council and reported that the Committee voted 5-3 in favor of the original or blue
line easement; and urged Council not to adopt the easement in its current form.
(See written comments on file in the City Clerk's Office.)
Shannon Field appeared before the Council and urged the Council to leave Mill
Mountain as is.
Roger Holnback, Director, Western Virginia Land Trust, appeared before the
Council and expressed appreciation to the City for their efforts in crafting the easement.
Granger MacFarlane appeared before the Council and suggested that the best
method for preserving Mill Mountain was to place it in the hands of an authority.
Mary Bishop appeared before the Council in support of the blue line easement.
(See written comments on file in the City Clerk's Office.)
Robert Richert appeared before the Council and spoke in support of conservation
easement number one or the blue line easement.
Benjamin Haley, a recent graduate of Patrick Henry High School, appeared
before the Council and suggested that Mill Mountain should remain as is.
Tori Williams, representative of the Roanoke Regional Chamber of Commerce,
appeared before the Council and expressed support of the Chamber of Commerce of
the easement put forth by Dr. Cutler.
There being no additional speakers, the Mayor declared the public hearing
closed.
Council Member Cutler expressed his appreciation to the speakers who were in
support of the conservation easement. He mentioned his work as a way to put his
position on the proposed Mill Mountain conservation easement into context.
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Council Member Cutler stressed his support the Mill Mountain conservation
easement identified as the "Alternative Proposal" which provides for a deed of gift of
easement to the Virginia Outdoors Foundation and the Western Virginia Land Trust to
protect the undeveloped 537 -acre majority portion of the 568-acre Mill Mountain Park
from adverse development in the future.
(See copy of comments on file in the City Clerk's Office.)
Council Member Trinkle spoke in support of the "Alternative Proposal" for the
conservation easement, and asked the City Attorney about the flexibility to
accommodate future decisions. The City Attorney replied that since the City of
Roanoke owns hundreds and hundreds of acres that parallel the spur road and most of
Roanoke Mountain, it would have some good bargaining chips should amendments to
the easement be needed in the future.
There being no further questions and/or comments by the Council Members,
Ordinance No. 38862-062110 referenced as "Alternative Proposal", was adopted by the
following vote:
AYES: Council Members Cutler, Lea, Mason, Price, Rosen, and Trinkle-6.
NAYS: Mayor Bowers-1 .
CITY-OWNED PROPERTY-BUENA VISTA RECREATION CENTER: Pursuant
to instructions by the Council, the City Clerk having advertised a public hearing for
Monday, June 21, 2010 at 7:00 p.m., or as soon thereafter as the matter may be heard,
on a proposal of the City of Roanoke to convey a 3.0 acre portion of City-owned
property bearing Tax Map No. 4130501 along with a 20 foot wide ingress and egress
across the remaining portion of Roanoke City Tax Map No. 4130501, being a portion of
the former Buena Vista Center, to Scott and Ascension Horchler, the matter was before
the body.
Legal advertisement of the public hearing was published in The Roanoke Times
on Friday, June 11, 2010.
(See publisher's affidavit on file in the City Clerk's Office.)
The City Manager submitted a written communication recommending
authorization to execute a sales contract to transfer three acres and the former Buena
Vista Center to Scott and Ascension Horchler for $75,000.00, and conveyance of an
easement to the Horchlers across City-owned property for ingress and egress between
the three-acre parcel to be conveyed and Pen mar Avenue, subject to approval as to
form by the City Attorney.
(For full text, see communication on file in the City Clerk's Office.)
506
Council Member Mason offered the following ordinance:
(#38863-0621.10) AN ORDINANCE authorizing the City Manager to execute the
necessary documents providing for the conveyance of a 3.0 acre portion of City-owned
property, otherwise know as Buena Vista Center, bearing Official Tax No. 4130501, to
Scott and Ascension Horchler, upon certain terms and conditions; and dispensing with
the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 74, page 254.)
Council Member Mason moved the adoption of Ordinance No. 38863-062110.
The motion was seconded by Council Member Rosen.
The Mayor inquired whether there were persons present who wished to speak on
the matter.
Jennifer Stoneman appeared before Council and asked what the three acres
entailed; whereupon, R. Brian Townsend, Assistant City Manager for Community
Development, explained that there is approximately 25 acres of land.
Thomas Klatka, representative of the Virginia Department of Historic Resources,
appeared in support of the conveyance of the property to the Horchler family.
John McGonigal, representing the Nazarene Neighborhood Watch Group and as
a resident of Southeast, appeared before the Council in support of the Horchlers
purchasing the property and read a poem titled "The Place Beneath the Star".
(See copy of poem on file in the City Clerk's Office.)
Laura Padgett, representative of Southeast Action Forum, appeared before the
Council and presented a letter in support of conveyance of the Buena Vista property to
the Horchlers; and asked that a parking area be defined for the people using the park.
(See copy of written comments on file in the City Clerk's Office.)
There being no additional speakers, the Mayor declared the public hearing
closed.
There being no questions and/or comments by the Council Members, Ordinance
No. 38863-062110 was adopted by the following vote:
AYES: Council Members Cutler, Lea, Mason, Price, Rosen, Trinkle, and
Mayor Bowers-7.
NAYS: None-O.
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LEASES-HERTZ CORPORATION: Pursuant to instructions by the Council, the
City Clerk having advertised a public hearing for Monday, June 21,2010 at 7:00 p.m., or
as soon thereafter as the matter may be heard, on a proposal of the City of Roanoke to
extend an existing lease of approximately 87,120 square feet of City-owned property
identified as Tax Map No. 6640123, commonly known as 1302 Municipal Road, N. W.,
Roanoke, Virginia, to The Hertz Corporation, to be used as an automobile rental
establishment, beginning July 1, 2010, such term not to exceed one year, for an annual
rental amount of $30,548.00, the matter was before the body.
Legal advertisement of the public hearing was published in The Roanoke Times
on Friday, June 11, 2010.
(See publisher's affidavit on file in the City Clerk's Office.)
The City Manager submitted a written communication recommending
authorization to execute an amendment to the lease extending the term of the lease
with The Hertz Corporation for approximately 87,120 square feet of City-owned
property located at 1 302 Municipal Road, N. W., Roanoke, Virginia, for a period of
twelve months, commencing July 1, 2010, subject to approval as form by the City
Attorney.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Mason offered the following ordinance:
(#38864-062110) AN ORDINANCE authorizing the City Manager to execute an
amendment extending the lease agreement between the City and The Hertz
Corporation for use of an 87,120 square foot parcel of City-owned land at 1302
Municipal Road, N. W., for the operation of an automobile rental establishment, for an
additional twelve (12) months, upon certain terms and conditions, and dispensing with
the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 74, page 255.)
Council Member Mason moved the adoption of Ordinance No. 38864-062110.
The motion was seconded by Council Member Rosen.
The Mayor inquired whether there were persons present who wished to speak on
the matter. There being none, he declared the public hearing closed.
There being no questions and/or comments by the Council Members, Ordinance
No. 38864-062110 was adopted by the following vote:
508
AYES: Council Members Cutler, Lea, Mason, Price, Rosen, Trinkle, and I
Mayor Bowers-7.
NAYS: None-O.
BONDS-DIGITAL RADIO-MARKET BUILDING-PUBLIC BRIDGE: Pursuant to
instructions by the Council, the City Clerk having advertised a public hearing for
Monday, June 21, 2010 at 7:00 p.m., or as soon thereafter as the matter may be heard,
on a proposal of the City of Roanoke to adopt a resolution authorizing the City to
contract a debt and issue general obligation public improvement bonds of the City (and
in anticipation of the issuance of any such bonds to issue general obligation public
improvement bond anticipation notes of the City) in the principal amount of
$14,800,000.00 for the purpose of providing net proceeds of sale (after taking into
account costs of issuance, underwriting compensation and original issue discount) to
pay the costs of the acquisition, construction, reconstruction, improvement, extension,
enlargement, equipping, rehabilitation and repair of various capital improvement
projects and the acquisition and installation of various capital equipment projects of and
for the City for the purposes and in the amounts set forth below; provided that, if any
purpose set forth below shall require less than the entire respective amount so set forth,
the difference may be applied to any of the other purposes so set forth:
Purpose
Amount
I
Digital Radio Project
Market Building Renovation Project
Public Bridge Renovation Project
$ 6,108,000
5,561,925
1.250,000
$ 12,919,925
In the case of the Market Building renovation project, the public hearing is being
held in connection with the approval of the issuance of the bonds therefore by the
Council as applicable elected representative of the City pursuant to Section 147(f) of the
Internal Revenue Code of 1986.
The Market Building is a historic three-story, 38,297 square-foot structure, built in
1922 and located at 32 Market Square in the City's downtown area. The City, as owner
of the Market Building, leases space in the Market Building to vendors of food and other
merchandise.
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The Market Building renovation project includes the reconfiguration of the
building's interior to allow greater efficiency, the expansion and improvement of
vendor's stalls, the addition of restrooms on the first floor and on the third floor adjacent
to the assembly hall, the installation of a second elevator to facilitate catering and
service access to the building, the replacement of aging utility infrastructure, including
replacement of the current plumbing system and the installation of a new grease
removal system, and the improvement of the streetscape surrounding the building, the
matter was before the body.
Legal advertisement of the public hearing was published in The Roanoke Times
on Monday, June 7, 2010 and Monday, June 14, 2010.
(See publisher's affidavit on file in the City Clerk's Office.)
The City Manager submitted a written communication recommending adoption of
a resolution authorizing issuance of bonds, and appropriation of funds, in advance of
issuance, in the amount of $12,919,925.00.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Trinkle offered the following resol.ution:
(#38865-062110) A RESOLUTION authorizing the issuance of fourteen million
eight hundred thousand dollars ($14,800,000.00) principal amount of General
Obligations of the City of Roanoke, Virginia, in the form of General Obligation Public
Improvement Bonds of such City, for the purpose of providing funds to pay the costs of
the acquisition, construction, reconstruction, improvement, extension, enlargement and
equipping of various public improvement projects of and for such city; fixing the form,
denomination and certain other details of such bonds; providing for the sale of such
bonds, together with other General Obligation Public Improvement Bonds of the City;
authorizing the preparation of a preliminary official statement and an official statement
relating to such bonds and the distribution thereof and the execution of a certificate
relating to such official statement; authorizing the execution and delivery of a continuing
disclosure certificate relating to such bonds; authorizing and providing for the issuance
and sale of a like principal amount of General Obligation Public Improvement Bond
anticipation notes in anticipation of the issuance and sale of such bonds; delegating to
the City Manager and the Director of Finance certain powers with respect to the sale
and determination of the details of such bonds and notes; and otherwise providing with
respect to the issuance, sale and delivery of such bonds and notes.
(For full text of resolution, see Resolution Book No. 74, page 256.)
Council Member Trinkle moved the adoption of Resolution No. 38865-062110.
The motion was seconded by Council Member Rosen.
510
The Mayor inquired if there were persons present wishing to speak on the matter. I
There being none, he declared the public hearing closed.
There being no further questions and/or comments by the Council Members,
Ordinance No. 38865-062110 was adopted by the following vote:
AYES: Council Members Cutler, Lea, Mason, Price, Rosen, Trinkle, and
Mayor Bowers-7.
NAYS: None-O.
Council Member Trinkle offered the following budget ordinance:
(#38866-062110) AN ORDINANCE to appropriate funding to be provided by
Series 2010 Bonds to the Old Mountain Road Bridge Renovation, Market Building
Renovation and Digital Radio Upgrade projects , amending and reordaining certain
sections of the 2009-2010 Capital Projects, Market Building, and Department of
Technology Funds Appropriations and dispensing with the second reading by title of this
ordinance.
(For full text of ordinance, see Ordinance Book No. 74, page 274.)
Council Member Trinkle moved the adoption of Ordinance No. 38866-062110. I
The motion was seconded by Council Member Mason.
,
The Mayor inquired whether there were persons present who wished to speak on
the matter. There being none, he declared the public hearing closed.
There being no questions and/or comments by the Council Members, Ordinance
No. 38866-062110 was adopted by the following vote:
AYES: Council Members Cutler, Lea, Mason, Price, Rosen, Trinkle, and
Mayor Bowers-7.
NAYS: None-O.
OTHER BUSINESS:
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CITY CODE-FEE COMPENDIUM-STREET VENDORS: The City Manager
submitted a written communication recommending adoption of one of the alternative
ordinances (Option No. 1 or Option No.2) to amend the City Code and Fee
Compendium to establish an application fee to permit street vending on City rights-of-
way and City-owned properties. It was reported that Option 1 would permit vending in
rights-of-way and on City-owned property within the Commercial-General, Commercial-
Neighborhood, Recreation and Open Space, and Institutional Planned Unit
Development zoning districts; such vending would not be allowed in the Downtown
zoning district; and Option 2 would permit street vending in the zoning districts as listed
in the communication, as well as the Downtown zoning district.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Cutler offered the following ordinance referenced as "Option 1":
(#38867-062110) AN ORDINANCE amending Section 30-4, Placina aoods,
boxes, etc., on sidewalks in front of stores and buildinas, adding a new Section 30-9.2,
Street vendina, and amending Section 30-13.1, Use of wheelbarrows. handcarts.
bicycles, skates. etc., on sidewalks, of Chapter 30, Streets and Sidewalks, of the Code
of the City of Roanoke (1979), as amended; providing for an effective date; and
dispensing with the second reading by title of this ordinance.
I (For full text of ordinance, see Ordinance Book No. 74, page 275.)
Council Member Cutler moved the adoption of Option 1 Ordinance No. 38867-
062110. The motion was seconded by Council Member Trinkle.
I
Keith Hummer, representative of the Downtown Roanoke Association, appeared
before the Council and spoke in favor of "Option 1", which does not allow street vending
in downtown.
Matt Bullington appeared before the Council in support of "Option 1.
(See copy of written comments on file in the City Clerk's Office.)
Sandy Wilkinson, co-owner, The Little Dipper Restaurant on Market Square,
appeared before Council in opposition of street vending in downtown.
Ken Ison appeared before the Council in favor of "Option 1".
Following extensive dialogue, the Mayor suggested that the matter be postponed
for approximately a year and noted his opposition.
512
There being no further questions and/or comments by the Council Members, I
Ordinance No. 38867-062110 referenced as "Option 1" was adopted by the following
vote:
AYES: Council Members Cutler, Mason, Price, Rosen, and Trinkle-5.
NAYS: Vice Mayor Lea and Mayor Bowers-2.
Council Member Cutler offered the following resolution:
(#38868-062110) A RESOLUTION amending the Fee Compendium to establish
new fees for street vending applications and permits, as set out below; and establishing
an effective date.
(For full text of resolution, see Resolution Book No. 74, page 282.)
Council Member Cutler moved the adoption of Resolution No. 38868-062110.
The motion was seconded by Council Member Trinkle and adopted by the following
vote:
AYES: Council Members Cutler, Lea, Mason, Price, Rosen, and Trinkle-6.
NAYS: Mayor Bowers-1.
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TAXES: The City Manager submitted a written communication recommending
authorization to revise requirements for the Tax Exemption Program for the
rehabilitation of real property.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Trinkle offered the following ordinance:
(#38869-062110) AN ORDINANCE amending and reordaining Chapter 32,
Taxation. Article II, Real Estate Taxes Generallv, Division 5, Exemption of Certain
Rehabilitated Real Property, and Division 5C. Partial Tax Exemption in Redevelopment
and Conservation Areas. and Rehabilitation Districts, and Division 6, Downtown Service
District, Section 32-102.1, Additional Tax Imposed, and Division 7, Williamson Road
Area Service District, Section 32-103.1, Additional Tax Imposed, Code of the City of
Roanoke, which provide for certain real estate tax exemptions for rehabilitating property
in the City; providing for an effective date; and dispensing with the second reading by
title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 74, page 283.)
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Council Member Trinkle moved the adoption of Ordinance No. 38869-062110.
The motion was seconded by Council Member Mason.
Robert Richert appeared before the Council and said the only part of the
proposal he could not support was the density reduction; however, he would ask that
the density reduction be changed from five to four years and not be diminished.
Council Member Mason asked if those people currently in the process would be
grandfathered; whereupon, Susan Lower, Director of Real Estate Valuation, answered
in the affirmative.
There being no further questions and/or comments by the Council Members,
Ordinance No. 38869-062110 was adopted by the following vote:
AYES: Council Members Cutler, Lea, Mason, Price, Rosen, Trinkle, and
Mayor Bowers-7.
NAYS: None-O.
HEARING OF CITIZENS UPON PUBLIC MATTERS: The Mayor advised that
City Council sets this time as a priority for citizens to be heard and matters requiring
referral to the City Manager will be referred immediately for response, recommendation
or report to Council.
SCHOOLS: Chris Craft appeared before the Council regarding parking at Lucy
Addison Middle School.
BICYCLES: Skip Huffman appeared before the Council on behalf of the Star City
Mountain Bike Society, and expressed appreciation to the Council and Council Member
Cutler for their work on the Mill Mountain and Carvin's Cove easements. He also
encouraged Council to approve the trail plan that will be submitted by the City Manager
at a future Council meeting.
Council Member Trinkle advised that Pete Eshelman was compiling an outdoor
recreation guide and inquired if the society would be listed; whereupon, Mr. Huffman
replied that the group had a forum page on the site.
CITY PROPERTY: Valerie Garner, President of Countryside Neighborhood
Association, appeared before the Council regarding the growth of grass at Countryside
and reported that a farmer had begun mowing the hay on the golf course and would be
bailing it soon; and she looked forward to speaking with City administration on the future
plans of the property.
514
COUNCIL: With respect to the Closed Meeting just concluded Council Member .1
Mason moved that each Member of City Council certify to the best of his or her
knowledge that: (1) only public business matters lawfully exempted from open meeting
requirements under the Virginia Freedom of Information Act; and (2) only such public
business matters as were identified in any motion by which any Closed Meeting was
convened were heard, discussed or considered by City Council. The motion was
seconded by Council Member Cutler and adopted by the following vote:
AYES: Council Members Cutler, Lea, Mason, Price, Rosen, Trinkle, and
Mayor Bowers-7.
NAYS: None-O.
There being no further business, the Mayor declared the meeting adjourned at
10:02 p.m.
APPROVED
ATTEST:
. Jonathan E. c( ~
Deputy City Clerk
SJ)~~ I
David A. Bowers
Mayor
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ORGANIZATIONAL MEETING ----------------ROANOKE CITY COUNCIL
July 6, 2010
2:00 p.m.
The Council of the City of Roanoke held its Organizational Meeting on Monday,
July 6, 2010, at 2:00 p.m., in the City Council Chamber, Room 450, Noel C. Taylor
Municipal Building, 215 Church Avenue, S. W., City of Roanoke, with Mayor David A.
Bowers presiding, pursuant to Section 10, Meetings of Council, Charter of the City of
Roanoke, at which time the newly elected Members of the Council officially took their
seats.
PRESENT: Council Members William D. Bestpitch, Rafael E. Ferris, Sherman P.
Lea, Anita J. Price, Court G. Rosen, David B. Trinkle, and Mayor David A. Bowers-7.
ABSENT: None-O.
The Mayor declared the existence of a quorum.
OFFICERS PRESENT: Christopher P Morrill, City Manager; William M.
Hackworth, City Attorney; Ann H. Shawver, Director of Finance; and Stephanie M.
Moon, City Clerk.
COUNCIL: The Mayor advised that the purpose of the Organizational Meeting is
for the newly elected Members of City Council to officially take their seats; whereupon,
he called attention to a communication from the City Clerk advising of the following
qualifications:
David B. Trinkle as Vice-Mayor for a term commencing July 1, 2010 and
ending June 30, 2012; and as a Member of Council for a term
commencing July 1, 2010 and ending June 30, 2014;
William D. Bestpitch as a Member of Council for a term commencing
July 1,2010 and ending June 30,2014; and ·
Raphael E. Ferris as a Member of Council for a term commencing
July 1,2010 and ending June 30,2014.
(See communication on file in the City Clerk's Office.)
Without objection by the Council, the Mayor advised that the communication
would be received and filed.
516
ACTS OF ACKNOWLEDGEMENT-CITY COUNCIL: Council Member Lea offered I
the following resolution recognizing the Honorable David B. Trinkle as a member of the
City Council for a term commencing on the 1 st day of July 2010, and continuing for a
period of four years, and as Vice-Mayor of the City for a term commencing July 1, 2010,
and continuing for a period of two years:
(#38870-070610) A RESOLUTION recognizing the Honorable David Trinkle to
be a member of the City Council and Vice-Mayor of the City of Roanoke.
(For full text of resolution, see Resolution Book No. 74, page 322.)
Council Member Lea moved the adoption of Resolution No. 38870-070610. The
motion was seconded by Council Member Price and adopted by the following vote:
AYES: Council Members Bestpitch, Ferris, Lea, Price, Rosen, Trinkle, and
Mayor Bowers-7.
NAYS: None-O.
ACTS OF ACKNOWLEDGEMENT-CITY COUNCIL: Vice-Mayor Trinkle offered
the following resolution recognizing the services of the Honorable Sherman P. Lea as
the Vice-Mayor of the City of Roanoke from July 1, 2008 until June 30,2010:
(#38871-070610) A RESOLUTION paying tribute to the Honorable Sherman Lea
and expressing to him the appreciation of the City and its people for his exemplary
public service as the Vice-Mayor of the City.
I
(For full text of resolution, see Resolution Book No. 74, page 322.)
Vice-Mayor Trinkle moved the adoption of Resolution No. 38871-070610. The
motion was seconded by Council Member Price and adopted by the following vote:
AYES: Council Members Bestpitch, Ferris, Lea, Price, Rosen, Trinkle, and
Mayor Bowers-7.
NAYS: None-O.
CITY COUNCIL: Vice-Mayor Trinkle offered the following resolution establishing
a meeting schedule for City Council for the Fiscal Year commencing July 1, 2010, and
terminating June 30, 2011 :
(#38872-070610) A RESOLUTION establishing a meeting schedule for City
Council for the Fiscal Year commencing July 1, 2010, and terminating June 30, 2011.
(For full text of resolution, see Resolution Book No. 74, page 323.)
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Vice-Mayor Trinkle moved the adoption of Resolution No. 38872-070610. The
motion was seconded by Council Member Rosen.
Council Member Bestpitch called attention to paragraph 6 of the resolution, which
states "except for the 9:00 a.m. session of the regular meeting on the first Monday in
each month, which shall be held in Room 159 of the Noel C. Taylor Municipal Building,
215 Church Avenue, S. W., in this City", and pointed out that the Council Chamber was
better equipped to conduct the business of the Council rather than the Emergency
Operations Center Conference Room, Room 159. He offered an amended motion to
revise paragraph 6 of Resolution No. 38872-070610 to read that all regular meetings of
City Council shall be held in the Council Chamber, Room 450, Noel C. Taylor Municipal
Building. The motion was seconded by Council Member Ferris.
Vice-Mayor Trinkle asked if the motion was to encompass all Council meetings
prior to the 2:00 p.m. regular sessions of Council, such as joint meetings with various
authorities, boards, commissions and committees, area legislators, etc.; whereupon,
Council Member Bestpitch pointed out that the abovementioned resolution states
"unless otherwise provided by resolution of the Council", adding that if an occasion
should arise to meet in a joint setting, a resolution could be passed to change the
meeting to another location, such as Room 159.
The City Manager remarked that the Council Chamber is considered to be a
formal setting which creates a different atmosphere than a workshop setting for open
discussions, and he reminded the Council that the option of wiring Room 159 to allow
taping by RVTV was expensive and it was a future goal of the administration to
renovate the Emergency Operations Conference Room.
The amended motion offered by Council Member Bestpitch to revise paragraph 6
of Resolution No. 38872-070610 and seconded by Council Member Ferris was defeated
by the following vote:
AYES: Council Member Bestpitch-1.
NAYS: Council Members Ferris, Lea, Price, Rosen, Trinkle, and Mayor
Bowers-6.
The amended motion having failed, the original motion offered by Vice-Mayor
Trinkle to adopt Resolution No. 38872-070610 and seconded by Council Member
Rosen was adopted by the following vote:
AYES: Council Member Bestpitch, Ferris, Lea, Price, Rosen, Trinkle, and Mayor
Bowers-7. '
NAYS: None-O.
518
COUNCIL: A communication from Mayor David A. Bowers recommending 1
certain committee assignments for the Members of City Council, was before the body.
(See communication on file in the City Clerk's Office.)
Council Member Rosen suggested that Council Member Bestpitch be appointed
as a City representative on the Virginia's First Regional Industrial Facilities Authority
since the meeting dates coincide with the New River Valley Participation Committee.
Mayor Bowers advised that Council Member Bestpitch will replace Council
Member Rosen as a City representative to the Virginia's First Regional Industrial
Facilities Authority.
Council Member Rosen asked to be appointed. as the City representative to
Virginia Municipal League Community and Economic Development Policy Committee;
whereupon, Mayor Bowers advised that Council Member Rosen's name would be
forwarded to the Virginia Municipal League.
Mayor Bowers advised that Council Member Lea would prefer to remain as Chair
of the Audit Committee.
There being no further discussion, Vice-Mayor Trinkle moved that the I
communication be received and filed, with the abovementioned revisions. The motion
was seconded by Council Member Rosen and unanimously adopted.
There being no further business, the Mayor declared the Organizationa.l meeting
adjourned at 2:22 p.m.
APPROVED
ATTEST:
~h,'~O<>>0
Stephanie M. Moon
City Clerk
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519
ROANOKE CITY COUNCIL - REGULAR SESSION
July 6, 2010
2:23 p.m.
The Council of the City of Roanoke met in regular session immediately following
its Organization Meeting on Tuesday, July 6, 2010, at 2:23 p.m., in Room 450, Noel C.
Taylor Municipal Building, 215 Church Avenue, S. W., City of Roanoke, with Mayor
David A. Bowers presiding, pursuant to Chapter 2, Administration, Article II, City
Council, Section 2-15, Rules of Procedure, Rule 1, Reqular Meetinqs, Code of the City
of Roanoke (1979), as amended, and pursuant to Resolution No. 38872-070610
adopted by the Council on Tuesday, July 6, 2010.
PRESENT: Council Members William D. Bestpitch, Rafael E. Ferris, Sherman P.
Lea, Anita J. Price, Courtney G. Rosen, David B. Trinkle, and Mayor David A. Bowers-7.
ABSENT: None-O.
The Mayor declared the existence of a quorum and welcomed the newly-elected
members to the Council meeting.
OFFICERS PRESENT: Christopher P Morrill, City Manager; William M.
Hackworth, City Attorney; Ann H. Shawver, Director of Finance; and Stephanie M.
Moon, City Clerk.
The Invocation was delivered by the Reverend Shawn F. Dobbins, Pastor,
Preston Oaks Baptist Church.
The Pledge of Allegiance to the Flag of the United States of America was led by
Mayor David A. Bowers.
PRESENTATIONS AND ACKNOWLEDGMENTS: The Mayor recognized the
City Treasurer, Evelyn Powers and staff on their Award. of Aecreditation for the year
commencing July 1, 2010 and ending June 30, 2011.
The Mayor called for a Moment of Silence in memory of the late Gordon E.
Peters, a former Treasurer of the City of Roanoke. Mayor Bowers instructed the City
Attorney to prepare the appropriate measure memorializing Mr. Peters at a future
Council meeting. ~
520
HEARING OF CITIZENS UPON PUBLIC MATTER: The Mayor advised that I
Council sets this time as a priority for citizens to be heard and matters requiring referral
to the City Manager will be referred immediately for response, recommendation of
report to Council.
MISCELLANEOUS: Robert Gravely appeared before Council and expressed
concern regarding various issues relating to City government.
CONSENT AGENDA
The Mayor advised that all matters listed under the Consent Agenda were
considered to be routine by the Members of Council and would be enacted by one
motion in the form, or forms, listed on the Consent Agenda, and if discussion was
desired, the item would be removed from the Consent Agenda and considered
separately. Council Member Lea asked that Item C-5 be removed from the Consent
Agenda and considered to be a part of the Closed Meeting request at Item C-1; and
Council Member Bestpitch requested that Item C-3 be removed and considered
separately. Council Member Rosen advised that he would be voting no inasmuch as he
felt that the City Manager should be awarded time for the Closed Meeting as requested.
There being no additional comments by the Council, the motion offered by
Council Member Bestpitch and seconded by Council Member Ferris to approve the I
Consent Agenda, with the removal of Items C-3 and C-5 for separate discussion was
adopted by the following vote:
AYES: Council Members Bestpitch, Ferris, Lea, and Price-4.
NAYS: Council Members Rosen, Trinkle and Mayor Bowers-3.
MINUTES: . Minutes of the regular meetings of Council held on Monday,
February 16, 2010, recessed until Friday, February 19, 2010, and Monday, March 1,
2010; were before the Council.
(See Minutes on file in the City Clerk's Office.)
Council Member Bestpitch moved that the reading of the minutes be dispensed
with and approveq as recorded. The motion was seconded by Council Member Ferris
and adopted by the following vote:
AYES: Council Members Bestpitch, Ferris, Lea, Price, Rosen, Trinkle, and
Mayor Bowers-7.
NAYS: None-O.
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521
CITY COUNCIL-COMMITTEES: A communication from Mayor David A. Bowers
requesting that Council convene in a Closed Meeting to discuss vacancies on certain
authorities, boards, commissions and committees appointed by Council, pursuant to
Section 2.2-3711 (A)(1), Code of Virginia (1950), as amended, was before the body.
(See communication on file in the City Clerk's Office.)
Council Member Bestpitch moved that Council concur in the request of the Mayor
to convene in Closed Meeting as abovedescribed. The motion was seconded by
Council Member Ferris and adopted by the following vote:
AYES: Council Members Bestpitch, Ferris, Lea, Price, Rosen, Trinkle, and
Mayor Bowers-7.
NAYS: None-O.
CITY COUNCIL-AUDIT COMMITTEE: Minutes of the Audit Committee held on
Wednesday, March 3, 2010, were before the body.
(See Audit Committee minutes on file in the City Clerk's Office.)
Council Member Bestpitch moved that minutes of the Audit Committee be
received and filed. The motion was seconded by Council Member Ferris and adopted by
the following vote:
AYES: Council Members Bestpitch, Ferris, Lea, Price, Rosen, Trinkle, and
Mayor Bowers-7.
NAYS: None-O.
At this point, Mayor Bowers relinquished the Chair to Vice-Mayor Trinkle and left
the meeting (2:48 p.m.) inasmuch he had a conflict with court cases to be heard before
the Court and the first meeting of the Council for the fiscal year, both matters being
scheduled for Tuesday, July 6 at 2:00 p.m.
CITY COUNCIL-CITY PROPERTY: Having removed the request of the City
Manager that Council convene in a Closed Meeting to discuss the disposition of
publicly-owned property, where discussion in an open meeting would adversely affect
the bargaining position or negotiating strategy of the public body, pursuant to Section
2.2-3711 (A)(3), Code of Virginia (1950), as amended, for separate discussion, the
matter was before the body.
(See communication on file in the City Clerk's Office.)
522
Council Member Bestpitch asked the City Manager if identification of the subject I
property mentioned in the Closed Meeting request would adversely affect the bargaining
position or negotiating strategy of the City; whereupon, the City Manager replied that in
this instance it would not have an effect.
Council Member Bestpitch further asked the City Attorney if City-owned property
could be identified with Official Tax Map Nos. and street addresses. The City Attorney
advised that although permissible, the identification could undo the purpose of having a
Closed Meeting, however, the decision would have to be determined by the Council.
Following discussion, Council Member Bestpitch moved that the Council concur
in Consent Agenda Item C-3, a request of the City Manager to convene in Closed
Meeting to discuss the disposition of publicly-owned property as abovementioned. The
motion was seconded by Vice-Mayor Trinkle and adopted by the following vote:
AYES: Council Members Bestpitch, Ferris, Lea, Price, Rosen and Vice-Mayor
Trinkle-6.
NAYS: None-O.
(Mayor Bowers was absent.)
COMMITTEES-ROANOKE ARTS COMMISSION, PARKS AND RECREATION I
ADVISORY BOARD, PERSONNEL AND EMPLOYMENT PRACTICES COMMISSION-
ROANOKE PUBLIC LIBRARY BOARD-CITY OF ROANOKE PENSION PLAN, BOARD
OF TRUSTEE-VIRGINIA WESTERN COMMUNITY BOARD-YOUTH SERVICES
CITIZEN BOARD: Reports of qualification would be discussed in Closed Meeting (See
page 530)
The Honorable Anita J. Price as a member (elected official) of the
Youth Services Citizen Board for a three-year term of office ending
May31,2013; .
James D. Grisso as the City retiree representative for a two-year
term of office ending June 30, 2012; and David C. Key as a City
. representative for a four-year term of office ending June 30,2014 of
the City of Roanoke Pension Plan, Board of Trustees;
Lauren D. Saunders and Linda "Leigh" R. Strelka as members of
the Roanoke Public Library Board for three-year terms of office
ending June 30, 2013;
Thomas L. McKeon, M. Rupert Cutler, and Patice L. Holland as
members of the Roanoke Arts Commission for three-year terms of
office ending June 30, 2013;
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523
Pete Eshelman, E. Duane Howard, William A. West and William J.
Modica as members of the Parks and Recreation Advisory Board
for terms of office ending March 31, 2013;
Stephen S. Willis as a member of the Personnel and Employment
Practices Commission for a three-year term of office ending
June 30, 2013; and
Dennis R. Cronk as a City representative of the Virginia Western
Community College Board of Directors for a four-year term of office
ending June 30, 2014.
(See Oaths or Affirmations of Office on file in the City Clerk's Office.)
REGULAR AGENDA
PUBLIC HEARINGS:
CITY PROPERTY: Pursuant to instructions by the Council, the City Clerk having
advertised a public hearing for Tuesday, July 6, 2010, at 2:00 p.m., or as soon
thereafter as the matter may be heard, with regard to a request of the City of Roanoke
to place a deed of reservation on City-owned property designated as Official Tax Map
No. 1040202, to allow the placement of a storm drain easement from the intersection of
Reserve Avenue and Jefferson Street to the Roanoke River, for the purpose of
supporting a drain pipe, and for the purpose of constructing and installing and thereafter
maintaining, operating, relaying, and if necessary, replacing, a public storm drain
system across the aforementioned parcel, formerly known as the National Guard
Armory, the matter was before the body.
Legal advertisement of the public hearing was published in The Roanoke Times
on Friday, June 25, 2010.
(See publisher's affidavit on file in the City Clerk's Office.)
The City Manager submitted a written communication recommending
authorization to execute a deed of ReserVation, subject to approval as to form by the
City Attorney.
(For full text, see communication on file in the City Clerk's Office.)
524
Council Member Rosen offered the following ordinance:
(#38873-070610) AN ORDINANCE authorizing execution of a deed of
reservation for City-owned property designated as Tax Map Number 1040202, to allow
the placement of a permanent 40 foot wide by 919 foot long storm drain easement from
the intersection of Reserve Avenue and Jefferson Street to the Roanoke River, in
connection with the development of the Riverside Corporate Centre, upon certain terms
and conditions; and dispensing with the second reading of this ordinance by title.
(For full text of ordinance, see Ordinance Book No. 74, page 325.)
Council Member Rosen moved the adoption of Ordinance No. 38873-070610.
The motion was seconded by Council Member Price.
The Vice-Mayor inquired if there were persons present who wished to speak in
connection with the matter. There being none, he declared the public hearing closed.
There being no questions and/or comments by the Council Members, Ordinance
No. 38873-070610 was adopted by the following vote:
AYES: Council Members Bestpitch, Ferris, Lea, Price, Rosen, and Vice-Mayor
Trinkle-6.
NAYS: None-O.
(Mayor Bowers was absent.)
PETITIONS AND COMMUNICATIONS: NONE.
REPORTS OF OFFICERS:
CITY MANAGER:
BRIEFINGS: NONE
ITEMS RECOMMENDED FOR ACTION:
CITY CODE-DISABLE PERSONS-SOLID WASTE: The City Manager submitted
a written communication recommending amendment of the City Code to reflect
proposed changes to the Physically Challenged Solid Waste Collection Program.
(For full text, see communication on file in the City Clerk's Office.)
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525
I
Council Member Rosen offered the following ordinance:
(#38874-070610) AN ORDINANCE amending and reordaining Section 14.116,
Placement for collection qenerally, of Chapter 14.1, Solid Waste Manaqement, of the
Code of the City of Roanoke (1979), as amended, by amending subsection (d) (4); and
dispensing with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 74 page 326.)
Council Member Rosen moved the adoption of Ordinance No. 38874-070610.
The motion was seconded by Council Member Price and adopted by the following vote:
AYES: Council Members Bestpitch, Ferris, Lea, Price, Rosen, and Vice-Mayor
Trinkle-6.
NAYS: None-O.
(Mayor Bowers was absent.)
BUDGET-PARKING: The City Manager submitted a written communication
recommending appropriation of funds for parking fund projects.
I (For full text, see communication on file in the City Clerk's Office.)
Council Member Lea offered the following budget ordinance.
(#38875-070610) AN ORDINANCE to appropriate funding from the Parking
Fund Retained Earnings for maintenance projects at various Park Roanoke facilities,
amending and reordaining certain sections of the 2010-2011 Parking Fund
Appropriations, and dispensing with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 74, page 328.)
Council Member Lea moved the adoption of Budget Ordinance No. 38875-
070610. The motion was seconded by Council Member Ferris and adopted by the
following vote .
AYES: Council Members Bestpitch, Ferris, Lea, Price, Rosen, and Vice-Mayor
Trinkle-6.
NAYS: None-O.
I
(Mayor Bowers was absent.)
526
COMMENTS BY CITY MANAGER:
TOURISM-SCHOOLS: The City Manager shared that last week the City, in
partnership with the Roanoke Regional Chamber of Commerce, the Roanoke Valley
Convention and Visitors Bureau, the Roanoke Valley Hospitality Association, and
Downtown Roanoke, Inc., launched "Eat for Education," a new campaign designed to
encourage people to support city restaurants as a way to benefit the City's public
schools. He also said that, in support of the campaign, Members of City Council, the
School Superintendent, and City staff participated in a Progressive Dinner on July 1 -
with appetizers in one restaurant, dinner at another, and dessert at a third. In addition,
Mr. Morrill reminded the Council that the Coventry Commonwealth Games of Virginia
Opening Ceremony would be held on Friday, July 16 at the Roanoke Civic Center at
7:30 p.m. In closing, he also shared that the City collected its third highest recycling
tonnage in June 2010.
DIRECTOR OF FINANCE:
FINANCIAL REPORTS: The Director of Finance submitted Financial Reports for
the City of Roanoke for the month of May 2010 and the Roanoke City Public Schools for
March 2010.
(For full text, see Financial Reports on file in the City Clerk's Office.)
The Director of Finance gave a commentary on the City's financial results for the
first eleven months of said fiscal year, along with the financial performance on Roanoke
City Public Schools on a quarterly basis.
Following additional comments by the Council, Vice-Mayor Trinkle advised that
the Financial Reports would be received and filed.
RECOVERY ZONE-BONDS: The Director of Finance submitted a written report
recommending re-allocation of Recovery Zone Facility Bonds (RZFB) and Recovery
Zone Economic Development Bonds (RZEDB) by October 1, 2010.
(For full text, see report on file in the City Clerk's Office.)
Council Member Rosen offered the following resolution:
(#38876-070610) A RESOLUTION repealing Resolution No. 38684-010410 and
designating certain projects to be the recipient of funding for purposes of the issuance
of Recovery Zone Economic Development Bonds pursuant to the American Recovery
and Reinvestment Act of 2009.
(For full text of resolution, see Resolution Book No. 74, page 329.)
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527
Council Member Rosen moved the adoption of Resolution No. 38876-070610.
The motion was seconded by Council Member Lea.
Council Member Rosen inquired about the savings in using the bonds;
whereupon, Ms. Shawver advised that based on estimated interest rates, the savings
would be gross approximately $1.2 million over the twenty year life of the bonds, which
equals to about $60,000.00 annually in savings to the City.
There being no additional comments and/or questions by the Council Members,
Resolution No. 38876-070610 was adopted by the following vote:
AYES: Council Members Bestpitch, Ferris, Lea, Price, Rosen, and Vice-Mayor
Trinkle-6.
NAYS: None-O.
(Mayor Bowers was absent.)
Council Member Rosen offered the following resolution:
(#38877 -070610) A RESOLUTION repealing Resolution No. 38686-010410 and
approving certain projects for the issuance of Recovery Zone Facility Bonds pursuant to
the American Recovery and Reinvestment Act of 2009.
(For full text of resolution, see Resolution Book No. 74, page 330.)
Council Member Rosen moved the adoption of Resolution No. 38877-070610.
The motion was seconded by Council Member Lea and adopted by the following vote:
AYES: Council Members Bestpitch, Ferris, Lea, Price, Rosen, and Vice-Mayor
Trinkle-6.
NAYS: None-O.
(Mayor Bowers was absent.)
REPORTS OF COMMITTEES: NONE.
At 3:18 p.m., the Vice-Mayor declared the Council meeting in recess for a Closed
Meeting in the Council's Conference R.oom, Room 450, fourth floor, Noel C. Taylor
Municipal Building.
At 3:59 p.m., the Council meeting reconvened in the Council Chamber, Vice-
Mayor Trinkle presiding, with Mayor Bowers and all Members of Council in attendance.
528
UNFINISHED BUSINESS:
I
FIRE-REBUILDING TOGETHER ROANOKE: Council at its regular meeting held
,
on Monday, June 21,2010, having continued the matter with regard to a proposal of the
City of Roanoke to convey City-owned property to Rebuilding Together, Roanoke, Inc.,
located at 216 12th Street, N. W., known as "the former Fire Station #5", Council
Member Lea moved that the matter be tabled indefinitely. The motion was seconded by
Council Member Ferris and adopted, with Mayor Bowers abstaining.
Council Member Lea moved that a public hearing be scheduled for Monday,
August 2, 2010, at 2:00 p.m., or as soon thereafter as the matter may be heard to
consider a conveyance of City-owned property located at 216 12th Street, N. W., known
as the former Fire Station No. 5 to Que House, Inc. The motion was seconded by
Council Member Ferris.
Robert Gravely appeared before Council and asked why another public hearing
had to be scheduled; whereupon, Vice-Mayor Trinkle explained that since the Council is
considering conveying the property to another entity, a public hearing must be held.
George Miller, representing Que House, Inc., appeared before the Council and
spoke in support of the conveyance of property to Que House, Inc.
Thomas Swindeman appeared before the Council and spoke in support of the I
conveyance of property to Que House, Inc.
There being no comments by the Council Members, the motion offered by
Council Member Lea and seconded by Council Member Ferris was adopted by the
following vote:
AYES: Council Members Bestpitch, Ferris, Lea, Price, Ros~n and Vice-Mayor
Trinkle-6.
NAYS: None-O.
(Mayor Bowers abstained from the voting due to his affiliation with Rebuilding Together,
Inc.)
Council Member Lea offered a motion that a public hearing be scheduled for
Monday, August 2, 2010, at 2:00 p.m., or as soon thereafter as the matter may be
heard, to convey City-owned property, located at.530 8th Street, S. W., to Rebuilding
Together, Inc. The motion was seconded by Council Member Price.
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529
Council Member Bestpitch pointed out three entities had expressed an interest in
the property located at 26 12th Street, N. W., known as former Fire Station No. 5 and
suggested that the Department of Economic Development work to identify a suitable
location for the third entity, a private business owned by a City of Roanoke Firefighter.
Vice-Mayor Trinkle requested that the City Manager provide a progress report to
the Council.
There being no additional comments by the Council Members, the motion offered
by Council Member Lea and seconded by Council Member Price was adopted by the
following vote:
AYES: Council Members Bestpitch, Ferris, Lea, Price, Rosen and Vice-Mayor
Trinkle-6.
NAYS: None-O.
(Mayor Bowers abstained from the vote due to his affiliation with Rebuilding Together,
Inc.)
INTRODUCTION AND CONSIDERATION OF ORDINANCES AND
RESOLUTIONS: NONE.
MOTIONS AND MISCELLANEOUS BUSINESS:
INQUIRIES AND/OR COMMENTS BY THE MAYOR AND MEMBERS OF CITY
COUNCIL:
BUSES: Council Member Lea shared his concerns regarding Valley Metro bus
stops, saying some of the hardships created by having bus stops every two blocks are
causing problems for citizens with disabilities and for those with small children. He
asked that the City Manager and the General Manager of Valley Metro revisit the issue
and report back to the Council.
Council Member Bestpitch spoke about due dates for personal property taxes
being May 31, real estate taxes being first week of February and October and business
licenses being the month of March. He asked if the due date for personal property
taxes could be changed to June 5 in order accommodate senior citizens who receive
social security checks around the first of the month. The matter was referred to the City
Manager and City Treasurer for study, report and recommendation to Council.
530
Council Member Bestpitch also stated that he noticed the poor condition of the I
planters in Smith Park during a Kiwanis Club cleanup event on Saturday, June 26, ..
2010, and asked if the City could engage neighborhood groups and garden clubs to
adopt the planters or consider possibly removing some of the planters. The matter was
referred to the City Manager for appropriate response.
RECREATION: Vice-Mayor Trinkle mentioned that he had received calls
regarding the closing of the City pools and inquired about the flexibility in pool hours.
At 4:18 p.m., the Vice-Mayor declared the Council meeting in recess for
continuation of Closed Meeting in the Council's Conference Room, Room 451, fourth
floor, Noel C. Taylor Municipal Building.
At 5:24 p.m., the Council meeting was reconvened in the Council Chamber, with
Mayor Bowers presiding and all Members of the Council in attendance.
COUNCIL: With respect to the Closed Meeting just concluded, Vice-Mayor
Trinkle moved that each member of City Council certify to the best of his or her
knowledge that (1) only public business matter lawfully exempted from open meeting
requirements under the Virginia Freedom of Information Act; and (2) only such public
business matters were identified in any motion by which any Closed meeting was
convened were heard discussed or considered by City Council. The motion was I
seconded by Council Member Rosen and adopted by the following vote:
AYES: Council Members Bestpitch, Ferris, Lea, Price, Rosen, Trinkle and Mayor
Bowers-7.
NAYS: None-O.
OATHS OF OFFICE-COMMITTEES: Having removed Item C-5 (Reports of
qualification) from the Consent Agenda for discussion during the Closed Meeting,
Council Member Lea moved that Item C-5 be received and filed. The motion was
seconded by Council Member Rosen and unanimously adopted. (See page 522)
OATHS OF OFFICE-COMMITTEES-HOANOKE ARTS COMMISSION: The
Mayor called attention to a vacancy created by the resignation of David Brown as a
member of the Roanoke Art Commission ending June 30, 2011; whereupon, the Mayor
called for nominations to fill the vacancy.
Council Member Rosen placed in nomination the name of Taliaferro Logan.
There being no further nominations, Ms. Logan was appointed as a member of
the Roanoke Arts Commission to fill the unexpired term of David Brown ending June 30, I
2011, by the following vote:
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.531
FOR MS. LOGAN: Council Members Bestpitch, Ferris, Lea, Price, Rosen,
Trinkle and Mayor Bowers-7.
OATHS OF OFFICE-COMMITTEES-YOUTH SERVICES CITIZEN BOARD: The
Mayor called attention to a vacancy created by the expiration of the term of office of
Ashley L. Sailor as a member of the Youth Services Citizen Board ending May 31,
2009; whereupon, the Mayor called for nominations to fill the vacancy.
Council Member Rosen placed in nomination the name of Jeffrey Phillips
There being no further nominations, Mr. Phillips was appointed as a member of
the Youth Services Citizen Board for a term ending May 31,2012; by the following vote:
FOR MR. PHILLIPS: Council Members Bestpitch, Ferris, Lea, Price, Rosen,
Trinkle and Mayor Bowers-7.
OATHS OF OFFICE-COMMITTEES-TOWING ADVISORY BOARD: The Mayor
called attention to a vacancy created by the resignation of James Fazio as a member of
the Towing Advisory Board ending October 31, 2012; whereupon, the Mayor called for
nominations to fill the vacancy.
Council Member Rosen placed in nomination the name of Samuel Roman.
There being no further nominations, Mr. Roman was appointed as a member of
the Towing Advisory Board to fill the unexpired term of James Fazio ending October 31,
2012, by the following vote:
FOR MR. ROMAN: Council Members Bestpitch, Ferris, Lea, Price, Rosen,
Trinkle and Mayor Bowers-7.
OATHS OF OFFICE-COMMITTEES-ROANOKE VALLEY CONVENTION AND
VISITORS BUREAU BOARD OF DIRECTORS: The Mayor called attention to
vacancies created by the expiration of a one-year terms of office of Barton J. Wilner and
A. Morris Turner as City representatives of the Roanoke Valley Convention and Visitors
Bureau Board of Directors on July 1, 2010; whereupon; he called for nominations to fill
the vacancies.
Council Member Rosen placed in nomination the names of Barton J. Warner and
Ssunny Shah.
There being no further nominations, Mr. Wilner was reappointed and Mr. Shah
was appointed to replace Mr. Turner as City representatives of the Roanoke Valley
Convention and Visitors Bureau Board of Directors for terms of one year, each ending
June 30, 2011, by the following vote:
532
FOR MESSRS WILNER AND SHAH: Council Members Bestpitch, Ferris, Lea, I
Price, Rosen, Trinkle and Mayor Bowers-7.
OATHS OF OFFICE-HOUSING AUTHORITY-COMMITTEES: Council Member
Rosen offered the following resolution waiving the City residency requirement for Adam
Boitnott as a Commissioner of the City of Roanoke Redevelopment and Housing
Authority:
(#38878-070610) A Resolution waiving the requirement of City residency for
Adam Boitnott, a Commissioner of the City of Roanoke Redevelopment and Housing
Authority.
(For fulltext of resolution, see Resolution Book No. 74, page 331.)
Council Member Rosen moved the adoption of Resolution No. 38878-070610.
The motion was seconded by Vice-Mayor Trinkle and adopted by the following vote:
AYES: Council Members Bestpitch, Ferris, Lea, Price, Rosen, Trinkle and Mayor
Bowers-7.
NAYS: None-O.
COMMITTEES-PARKS AND RECREATION ADVISORY BOARD: Council I
Member Rosen moved that the City residency requirement for Adam Boitnott to serve
as a member of the Parks and Recreation Advisory Board be waived in this instance.
The motion was seconded by Vice-Mayor Trinkle and unanimously adopted.
There being no further business, the Mayor declared the Council meeting
adjourned at 5:28 p.m.
APPROVED
. ATTEST:
~ ru~;D<l>U
Stephanie M. Moon, CMC
City Clerk
~~~
David A. Bowers
Mayor
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533
ROANOKE CITY COUNCIL-REGULAR SESSION
July 19, 2010
2:00 p.m.
The Council of the City of Roanoke met in regular session on Monday, July 19,
2010, at 2:00 p.m., in the Council Chamber, Room 450, fourth floor, Noel C. Taylor
Municipal Building, 215 Church Avenue, S. W., City of Roanoke, with Mayor David A.
Bowers presiding, pursuant to Chapter 2, Administration. Article II, City Council, Section
2-15, Rules of Procedure, Rule 1, Reaular Meetinas, Code of the City of Roanoke
(1979), as amended, and pursuant to Resolution No. 38872-070610 adopted by the
Council on Tuesday, July 6, 2010.
PRESENT: Council Members Raphael E. Ferris, Anita J. Price (arrived late),
Court G. Rosen, William D. Bestpitch, and Mayor David A. Bowers-5.
ABSENT: Council Member Sherman P. Lea and Vice-Mayor David B. Trinkle-2.
The Mayor declared the existence of a quorum.
OFFICERS PRESENT: Christopher P. Morrill, City Manager; Timothy Spencer,
Assistant City Attorney; Ann H. Shawver, Director of Finance; and Stephanie M. Moon,
City Clerk.
The Invocation was delivered by The Reverend Monsignor Joseph P. Lehman,
Pastor, Our Lady of Nazareth Church.
The Pledge of Allegiance to the Flag of the United States of America was led by
Mayor Bowers.
ANNOUNCEMENTS:
The Mayor announced that the Mid-Summer Night's Fiesta was this evening at
6:00 p.m., on the patio at the Main Library. He pointed out that the Latin-themed event
offers entertainment, healthy food cooking demonstrations, dancing and more; and
urged the public to attend, noting no reservations were required.
PRESENTATIONS AND ACKNOWLEDGMENTS:
ACTS OF ACKNOWLEDGMENT-SCHOOLS: The Mayor recognized John
Marks, Math Teacher, James Madison Middle School, as the 2010 Teacher of the Year;
and presented him with a fruit basket.
At this point, Council Member Price entered the meeting (2:08 p.m.)
534
ACTS OF ACKNOWLEDGMENT-FINANCE: The Mayor recognized and
presented the Excellence Achievement Award for Financial Reporting to Ann H.
Shawver, Director of Finance.
I
HEARING OF CITIZENS UPON PUBLIC MATTERS: The Mayor advised that
City Council sets this time as a priority for citizens to be heard and matters requiring
referral to the City Manager will be referred immediately for response, recommendation
or report to Council.
POFF BUILDING: Robert Gravely appeared before Council and spoke about the
Federal Government's decision to spend approximately $51 million to renovate the Poff
Building.
Mayor Bowers recalled a City policy to work with federal/state agencies to keep
government offices in the downtown area and that this practice is reinforced by a
presidential order. He called on the City Manager to explain the City's position
regarding the matter.
Mr. Morrill indicated that the City has become aware that during the project's
timeline of two and half to three years, it will be necessary to relocate some offices to a
different location; that the City has learned that the Veterans Administration, which is I
located in the upper hall of the Poff Building will move out temporarily while that portion
of the building is being renovated and other tenants within the Building, such as U.S.
Marshal's Office, the Courts will remain, but will be in a "swing-space" mode, moving as
needed to accommodate construction. He also shared that the City has been informed
that the Veterans Administration anticipates relocating to space within the City's Central
Business District during said time period, adding the City is committed to working with
the Federal government to keep Veterans Administration offices in the downtown area
during the renovation period.
In closing, the City Manager assured the citizens and the Council that every effort
would be made to facilitate the Veterans Administration's temporary relocation within
the downtown area. He pointed out that there have been a series of presidential
executive orders over the years that instruct Federal offices to be sited in downtown
areas as an energy-saving and efficiency measure, with the latest executive order given
by President Barack Obama on October 5, 2009, calling on government agencies to
achieve the goals and targets established by the Federal Strategic Sustainability
Performance Plan by implementing changes to make the buildings pedestrian friendly,
locations near existing employment centers, accessible to public transit, etc.
Following indepth dialogue regarding the issue, the City Manager was instructed
to provide the Council with a list of Federal and State offices located in the downtown I
area, and to have City staff visit such offices to inquire as to how the City may be of
assistance to help them remain in the City.
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535
BUSES: Josephine Hutcheson appeared before Council and expressed concern
regarding the changes in certain Valley Metro bus stops, as well as the challenges for
the physically challenged residents, parents with small children and the elderly
accessing bus services. She indicated that some of the Roanoke City Public Schools
students were oftentimes rude and disrespectful to other riders and although assistance
has been sought, Valley Metro staff has not been sympathetic to the problems.
Following comments by the Council, the matter was referred to the City Manager
and General Manager of Valley Metro for response.
CONSENT AGENDA
The Mayor advised that all matters listed under the Consent Agenda were
considered to be routine by the Members of Council and would be enacted by one
motion in the form, or forms, listed on the Consent Agenda, and if discussion was
desired, the item would be removed from the Consent Agenda and considered
separately.
MINUTES: Minutes of the regular meeting of Council held on Monday, March 15,
2010, recessed until Monday, March 29, 2010, Monday, April 5, 2010, and Monday,
April 19, 2010, were before the body.
(See Minutes on file in the City Clerk's Office.)
Council Member Bestpitch moved that Council dispense with the reading of the
minutes and approve as recorded. The motion was seconded by Council Member
Ferris and adopted by the following vote:
AYES: Council Members Ferris, Price, Rosen, Bestpitch, and Bowers-5.
NAYS: None-O.
(Council Member Lea and Vice-Mayor Trinkle were absent.)
ANNUAL REPORT-COMMITTEES-CITY OF ROANOKE FINANCE BOARD:
Annual report of the City of Roanoke Finance Board, was before the Council.
(See annual report on file in the City Clerk's Office.)
Council Member Bestpitcb moved that the annual report be received and filed.
The motion was seconded by Council Member Ferris and adopted by the following vote:
AYES: Council Members Ferris, Price, Rosen, Bestpitch, and Bowers-5.
NAYS: None-O.
(Council Member Lea and Vice-Mayor Trinkle were absent.)
536
ANNUAL REPORT-COMMITTEES-BOARD OF ZONING APPEALS: Annual I
report of the Board of Zoning Appeals, was before the Council.
(See annual report on file in the City Clerk's Office.)
Council Member Bestpitch moved that the annual report be received and filed.
The motion was seconded by Council Member Ferris and adopted by the following vote:
AYES: Council Members Ferris, Price, Rosen, Bestpitch, and Bowers-5.
NAYS: None-O.
(Council Member Lea and Vice-Mayor Trinkle were absent.)
CITY COUNCIL: A communication from the City Attorney requesting that Council
convene in a Closed Meeting to consult with legal counsel, on a specific legal matter
relating to pending litigation requiring the provision of legal advice, pursuant to Section
2.2.;3711 (A)(7), Code of Virginia (1950), as amended, was before the body.
(See communication on file in the City Clerk's Office.)
Council Member Bestpitch moved that Council concur in the request as above I
described. The motion was seconded by Council Member Ferris and adopted by the
following vote:
AYES: Council Members Ferris, Price, Rosen, Bestpitch, and Bowers-5.
NAYS: None-O.
(Council Member Lea and Vice-Mayor Trinkle were absent.)
SCHOOLS-LIBRARIES-ARTS COMMISSION-MILL MOUNTAIN ADVISORY
COMMITTEE-PENSION PLAN: Reports of qualification of the following individuals:
Annette Lewis and Suzanne P. Moore as Trustees of the Roanoke
City School Board, for terms of office of three-years commencing
July 1, 2010 and ending June 30, 2013;
Jeanne M. Bollendorf as a member of the Roanoke Public Library
Board for a term of office ending June 30, 2013;
Nathan L. Harper as a member of the Roanoke Arts Commission
for a three-year term of office ending June 30,2013;
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537
Nancy V. Dye as a member of the Mill Mountain Advisory
Committee for a three-year term of office ending June 30, 2010;
and
Alan Hullette as a member of the Board of Trustees, City of
Roanoke Pension Plan for a four-year term of office ending
June 30, 2014.
(See Oaths or Affirmations of Office on file in the City Clerk's Office.)
Council Member Bestpitch moved that the reports of qualification be received
and filed. The motion was seconded by Council Member Ferris and adopted by the
following vote:
AYES: Council Members Ferris, Price, Rosen, Bestpitch, and Bowers-5.
NAYS: None-O.
(Council Member Lea and Vice-Mayor Trinkle were absent.)
REGULAR AGENDA
PUBLIC HEARINGS: NONE.
PETITIONS AND COMMUNICATIONS:
JEFFERSON CENTER FOUNDATION: David I. Tenzer, Chairman, Jefferson
Center Foundation Board of Directors, appeared before Council and gave a report on
the accomplishments of the past fiscal year and season at the Jefferson Center. There
was also a brief presentation given by the Music Lab.
(See copy of information on the 2009-2010 season on file in the City Clerk's Office.)
Following comments by the Council, the Mayor expressed appreciation to Mr.
Tenzer and Music Lab for the presentation.
COMMONWEALTH'S ATTORNEY-BUDGET: The Commonwealth's Attorney
submitted a written communication recommending acceptance of funding for a Drug
Prosecutor from the State Compensation Board; and The City Manager submitted a
written communication concurring in t~e recommendation.
(For full text, see documents on file in the City Clerk's Office.)
538
Council Member Ferris offered the following resolution:
I
(#38879-071910) A RESOLUTION authorizing the acceptance of funding for the
regional drug prosecutor's office from the Compensation Board of the Commonwealth of
Virginia and authorizing the acceptance, execution and filing of appropriate documents
to obtain such funds.
(For full text of resolution, see Resolution Book No. 74, page 332.)
Council Member Ferris moved the adoption of Resolution No. 38879-071910.
The motion was seconded by Council Member Bestpitch and adopted by the following
vote:
AYES: Council Members Ferris, Price, Rosen, Bestpitch, and Bowers-5.
NAYS: None-O.
Council Member Ferris offered the following budget ordinance:
(#38880-071910) AN ORDINANCE to appropriate funding from the
Commonwealth of Virginia for the Regional Drug Prosecutor Grant, amending and
reordaining certain sections of the 2010-2011 Grant Fund Appropriations, and I
dispensing with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 74, page 333.)
Council Member Ferris moved the adoption of Budget Ordinance No. 38880-
071910. The motion was seconded by Council Member Bestpitch and adopted by the
following vote:
AYES: Council Members Ferris, Price, Rosen, Bestpitch, and Bowers-5.
NAYS: None-O.
(Council Member Lea and Vice-Mayor Trinkle were absent.)
REPORTS OF OFFICERS:
CITY MANAGER:
BRIEFINGS: NONE.
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539
ITEMS RECOMMENDED FOR ACTION:
GRANTS-POLlCE-BUDGET: The City Manager submitted a written
communication recommending acceptance and appropriation of funds for the Edward
Byrne Memorial Grant from the Department of Criminal Justice Services for the
Intensive Supervision Juvenile Probation Program.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Rosen offered the following resolution:
(#38881-071910) A RESOLUTION authorizing acceptance of the Edward Byrne
Memorial Justice Assistance Grant from the Virginia Department of Criminal Justice
Services, and authorizing execution of any required documentation on behalf of the
City.
(For full text of resolution, see Resolution Book No. 74, page 334.)
Council Member Rosen moved the adoption of Resolution No. 38881-071910.
The motion was seconded by Council Member Price.
Council Member Price was very happy to see the position come available and
hoped it would be used to help reduce the number of youth that are involved in drug
trafficking offenses or other offenses which would be beneficial to the City.
There being no additional questions and/or comments by the Council Members,
Resolution No. 38881-071910 was adopted by the following vote:
AYES: Council Members Ferris, Price, Rosen, Bestpitch, and Bowers-5.
NAYS: None-O.
(Council Member Lea and Vice-Mayor Trinkle were absent.)
Council Member Rosen offered the following budget ordinance:
(#38882-071910) AN ORDINANCE to appropriate funding from the Federal
government through the Commonwealth of Virginia for the Roanoke Intensive
Supervision Juvenile Probation Program, and Edward Byrne Memorial Justice
Assistance Grant, amending and reordaining certain sections of the 2010-2011 Grant
Fund Appropriations, and dispensing with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 74, page 335.)
540
Council Member Rosen moved the adoption of Budget Ordinance No. 38882- I
071910. The motion was seconded by Council Member Price and adopted by the
following vote:
AYES: Council Members Ferris, Price, Rosen, Bestpitch, and Bowers-5.
NAYS: None-O.
(Council Member Lea and Vice-Mayor Trinkle were absent.)
POLlCE-GRANTS-BUDGET: The City Manager submitted a written
communication recommending acceptance and appropriation of funds from the United
States Marshals Service in support of local efforts to apprehend fugitives from justice.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Rosen offered the following resolution:
(#38883-071910) A RESOLUTION authorizing acceptance of funds awarded to
the Roanoke City Police Department by the United States Marshals Service, and
authorizing execution of any and all necessary documents to accept the funds.
(For full text of resolution, see Resolution Book No. 74, page 336.)
I
Council Member Rosen moved the adoption of Resolution No. 38883-071910.
The motion was seconded by Council Member Price and adopted by the following vote:
AYES: Council Members Ferris, Price, Rosen, Bestpitch, and Bowers-5.
NAYS: None-O.
(Council Member Lea and Vice-Mayor Trinkle were absent.)
Council Member Rosen offered the following budget ordinance:
(#38884-071910) AN ORDINANCE to appropriate funding from the United
States Marshals Service for the U.S. Marshals District Fugitive Task Force, amending
and reordaining certain sections of the 2010-2011 Grant Fund Appropriations, and
dispensing with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 74, page 337.)
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541
Council Member Rosen moved the adoption of Budget Ordinance No. 38884-
071910. The motion was seconded by Council Member Price and adopted by the
following vote:
AYES: Council Members Ferris, Price, Rosen, Bestpitch, and Bowers-5.
NAYS: None-O.
(Council Member Lea and Vice-Mayor Trinkle were absent.)
HUMAN SERVICES-YOUTH-BUDGET: The City Manager submitted a written
communication recommending acceptance and appropriation of funds in connection
with the Department of Criminal of Justice Services and Delinquency Prevention Title-II
Grant; and execution of a contract with Family Service of Roanoke to reduce youth
substance use and youth crime.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Price offered the following resolution:
(#38885-071910) A RESOLUTION accepting the Juvenile Justice and
Delinquency Prevention Title /I grant made to the City in collaboration with Family
Service of the Roanoke Valley, from the Virginia Department of Criminal Justice
Services, and authorizing execution of any required documentation on behalf of the
City.
(For full text of resolution,' see Resolution Book No. 74, page 338.)
Council Member Price moved the adoption of Resolution No. 38885-071910. The
motion was seconded by Council Member Rosen.
Council Member Price requested information on the progress of the program, as
well as its success rate.
There being no additional questions and/or comments by the Council Members,
Resolution No. 38885-071910 was adopted by the following vote:
AYES: Council Members Ferris, Price, Rosen, Bestpitch, and Bowers-5.
NAYS: None-O.
(Council Member Lea and Vice-Mayor Trinkle were absent.)
542
Council Member Price offered the following budget ordinance:
I
(#38886-071910) AN ORDINANCE to appropriate funding from the Federal
government through the Commonwealth of Virginia for the Juvenile Justice and
Delinquency Project Back on Track Grant, amending and reordaining certain sections of
the 2010-2011 Grant Fund Appropriations, and dispensing with the second reading by
title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 74, page 339.)
Council Member Price moved the adoption of Budget Ordinance No. 38886-
071910. The motion was seconded by Council Member Rosen and adopted by the
following vote:
AYES: Council Members Ferris, Price, Rosen, Bestpitch, and Bowers-5.
NAYS: None-O.
(Council Member Lea and Vice-Mayor Trinkle were absent.)
FORESTRY-GRANTS-BUDGET: The City Manager submitted a written
communication recommending acceptance and appropriation of funds in connection I
with the Fiscal Year 2011 Urban and Community Forestry Grants from the Virginia
Department of Forestry.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Bestpitch offered the following resolution:
(#38887-071910) A RESOLUTION authorizing the acceptance of two FY 2011
Urban and Community Forestry Grants to fund a part-time Urban Forestry Planner to
work with the City's Urban Forester on an Urban Forestry Plan Update and related
activities and on Tree Stewards Training and projects, and authorizing the execution of
the necessary documents, upon certain terms and conditions.
(For full text of resolution, see Resolution Book No. 74, page 340.)
Council Member Bestpitch moved the adoption of Resolution No. 38887-071910.
The motion was seconded by Council Member Ferris.
Council Member Bestpitch commented on the number trees being removed and
planted in the City, and encouraged the citizens to get involved with the Tree Stewards
program.
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543
The Mayor recalled that Roanoke was recognized as a Tree City USA earlier
during the year, which designation the City has received for nearly 16 years.
There being no additional questions and/or comments by the Council Members,
Resolution No. 38887-071910 was adopted by the following vote: .
AYES: Council Members Ferris, Price, Rosen, Bestpitch, and Bowers-5.
NAYS: None-O.
(Council Member Lea and Vice-Mayor Trinkle were absent.)
Council Member Bestpitch offered the following budget ordinance:
(#38888-071910) AN ORDINANCE to appropriate funding from the
Commonwealth of Virginia for the Urban and Community Forestry Grants, amending
and reordaining certain sections of the 2010-2011 Grant Fund Appropriations, and
dispensing with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 74, page 341.)
Council Member Bestpitch moved the adoption of Budget Ordinance No. 38888-
071910. The motion was seconded by Council Member Ferris and adopted by the
following vote:
AYES: Council Members Ferris, Price, Rosen, Bestpitch, and Bowers-5.
NAYS: None-O.
(Council Member Lea and Vice-Mayor Trinkle were absent.)
GRANTS-YOUTH: The City Manager submitted a written communication
recommending acceptance and appropriation of funds in connection with the Summer
Food Program Grant from the United States Department of Agriculture, Food and
Nutrition Services.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Ferris offered the following resolution:
(#38889-071910) A RESOLUTION authorizing the acceptance of a Summer
Food Program Grant from the United States Department of Agriculture, Food and
Nutrition Service, and authorizing execution of any required documentation on behalf of
the City.
(For full text of resolution, see Resolution Book No. 74, page 341.)
544
Council Member Ferris moved the adoption of Resolution No. 38889-071910. I
The motion was seconded by Council Member Price.
Following questions and/or comments by the Council regarding the impact of the
program and meals are having on children and families in the City, Resolution No.
38889-071910 was adopted by the following vote:
AYES: Council Members Ferris, Price, Rosen, Bestpitch, and Bowers-5.
NAYS: None-O.
(Council Member Lea and Vice-Mayor Trinkle were absent.)
Council Member Ferris offered the following budget ordinance:
(#38890-071910) AN ORDINANCE to appropriate funding from the Federal
government for the Summer Food Program, amending and reordaining certain sections
of the 2010.2011 Grant Fund Appropriations, and dispensing with the second reading
by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 74, page 342.)
Council Member Ferris moved the adoption of Budget Ordinance No. 38890- I
071910. The motion was seconded by Council Member Price and adopted by the
following vote:
AYES: Council Members Ferris, Price, Rosen, Bestpitch, and Bowers.5.
NAYS: None-O.
(Council Member Lea and Vice-Mayor Trinkle were absent.)
BUDGET-EMERGENCY MEDICAL SERVICES: The City Manager submitted a
written communication recommending acceptance and appropriation of funds in
connection with a Rescue Squad Assistance Fund Grant from the Virginia Department
of Health, Office of Emergency Medical Services.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Ferris offered the following resolution:
(#38891-071910) A RESOLUTION accepting the Rescue Squad Assistance
Fund (RSAF) grant made to the City by the Virginia Department of Health, Office of
Emergency Medical Services, and authorizing execution of any required documentation
on behalf of the City.
(For full text of resolution, see Resolution Book No. 74, page 343.)
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545
Council Member Ferris moved the adoption of Resolution No. 38891-07191 O.
The motion was seconded by Council Member Bestpitch and adopted by the following
vote:
AYES: Council Members Ferris, Price, Rosen, Bestpitch, and Bowers-5.
NAYS: None-O.
(Council Member Lea and Vice-Mayor Trinkle were absent.)
Council Member Ferris offered the following budget ordinance:
(#38892-071910) AN ORDINANCE to appropriate funding from the
Commonwealth of Virginia for the Rescue Squad Assistance Fund (RSAF) Grant,
amending and reordaining certain sections of the 2010-2011 Grant and Fleet
Management Funds Appropriations, and dispensing with the second reading by title of
this ordinance.
(For full text of ordinance, see Ordinance Book No. 74, page 344.)
Council Member Ferris moved the adoption of Budget Ordinance No. 38892-
071910. The motion was seconded by Council Member Bestpitch and adopted by the
following vote:
AYES: Council Members Ferris, Price, Rosen, Bestpitch, and Bowers-5.
NAYS: None-O.
(Council Member Lea and Vice-Mayor Trinkle were absent.)
GRANTS-PLANNING: The City Manager submitted a written communication
approval of the City's participation in an application for a Sustainable Communities
Regional Planning Grant.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Ferris offered the following resolution:
(#38893-071910) A RESOLUTION supporting and authorizing the City's
participation in a regional consortium to apply for and implement a Sustainable
Communities Regional Planning Grant, including the provision of in-kind services, and
authorizing the City Manager and City Clerk to execute and attest, respectively, all
necessary and appropriate documents in connection with such application.
(For full text of resolution, see Resolution Book No. 74, page 345.)
546
Council Member Ferris moved the adoption of Resolution No. 38893-071910. I
The motion was seconded by Council Member Bestpitch and adopted by the following
vote:
AYES: Council Members Ferris, Price, Rosen, Bestpitch, and Bowers-5.
NAYS: None-D.
(Council Member Lea and Vice-Mayor Trinkle were absent.)
COMMENTS BY CITY MANAGER:
SCHOOLS-COUNTRYSIDE-NEIGHBORHOOD ORGANIZATIONS: The City
Manager announced that the City is hosting a series of public meetings to gather ideas
. and identify potential issues regarding future development of the former Countryside
Golf Course property. He pointed out that two meetings were held last week, and three
additional meetings are scheduled to be held on Tuesday, July 20 at 6:30 p.m., at
William Fleming High School, Monday, July 26 at 7:00 p.m., at the Melrose Christian
Church, and Tuesday, July 27 at 6:30 p.m., at William Fleming High School.
In addition, Mr. Morrill called attention to the National Night Out - Roanoke's
National Night Out Against Crime, a unique crime and prevention annual event I
sponsored by the National Association of Town Watch, which will take place on
Tuesday, August 3, 2010; and all neighborhood organizations and neighborhood watch
groups are encouraged to participate in the annual event.
He also mentioned the Eat for Education Campaign, a great new way to support
public schools in the City of Roanoke, along with a website address and encouraged
citizens to visit the site at www.eatforeducationroanoke.com to receive information
regarding the campaign and view a list of participating restaurants. He called attention
to a modification in the Star Line Trolley route in order to serve the new Virginia Tech-
Carilion School of Medicine as well as the front entrance of Riverside Center on
Riverside Circle. The change would add five minutes onto route thus headway would
be every 15 minutes instead of the present ten minutes when there are two trolleys
operating. The time would increase from seven minutes to 12 minutes during mid-day
or the hours of 10:00 a.m. - 2:00 p.m., when three trolleys are operating.
DIRECTOR OF FINANCE:
BONDS-ECONOMIC DEVELOPMENT: The Director of Finance submitted a
written report recommending authorization to refund and restructure bonds.
(For full text, see report on file in the City Clerk's Office.)
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547
Council Member Rosen offered the following resolution:
(#38894-071910) A RESOLUTION authorizing the issuance and sale of not to
exceed forty million dollars ($40,000,000.00) principal amount of City of Roanoke,
Virginia, general obligation public improvement refunding bonds; authorizing the sale of
such bonds at competitive or negotiated sale; fixing the form, denomination and certain
other details of such bonds; delegating to the City Manager and the Director of Finance
certain powers with respect thereto, including the power to select the underwriters if
such bonds are sold at negotiated sale; authorizing the City to enter into one or more
bond purchase contracts by and between the City and such underwriters relating to
such bonds; authorizing the City Manager and the Director of Finance to execute and
deliver such bond purchase contracts; authorizing the preparation of a preliminary
official statement and an official statement and the delivery thereof to the purchasers of
such bonds; authorizing the execution and delivery of a continuing disclosure certificate
relating to such bonds; authorizing the City Manager and the Director of Finance to
appoint an escrow agent; authorizing the execution and delivery of an escrow deposit
agreement by and between the city and such escrow agent relating to the refunded
bonds; authorizing the City Manager and the Director of Finance to appoint a verification
agent; authorizing the City Manager and the Director of Finance to designate the
refunded bonds for redemption; and otherwise providing with respect to the issuance,
sale and delivery of such bonds and the refunding of the refunded bonds.
(For full text of resolution, see Resolution Book No. 74, page 345.)
Council Member Rosen moved the adoption of Resolution No. 38894-071910.
The motion was seconded by Council Member Price.
The Director of Finance spoke about the City's goal to obtain net present value
savings, net of issuance costs of at least three percent of the principal amount of the
refunded bonds, noting lesser savings and restructuring were permitted by the City's
debt policies. She indicated that the City could improve its compliance with debt ratios
in upcoming years by restructuring a modest approximately $2.3 million of the Series
2002A Bonds, which would delay principal payment on the bonds for five years,
resulting in a lower ratio of debt service expenditure to total expenditure; and
restructuring would provide a greater margin of error associated with potential future
budgetary reductions.
Following further comments by the Director of Finance, Resolution No. 38894-
071910 was adopted by the following vote:
AYES: Council Members Ferris, Price, Rosen, Bestpitch and Mayor Bowers-5.
NAYS: None-G.
(Council Member Lea and Vice-Mayor Trinkle were absent.)
548
REPORTS OF COMMITTEES: I
SCHOOLS-BUDGET: The Roanoke City School Board submitted a written
report requesting approval of the Schools' renewal of the $10 million line of credit facility
with Wachovia Bank/Wells Fargo, National Association; and the City Treasurer and the
Director of Finance submitted a joint report recommending that Council concur in the
request.
(For full text, see reports on file in the City Clerk's Office.)
Council Member Rosen offered the following resolution:
(#38895-071910) A RESOLUTION authorizing the School Board to renew a loan
agreement with Wells Fargo Bank, National Association, for the purpose of renewing
the $10,000,000.00 line of credit with Wells Fargo Bank, National Association, entered
into by the School Board, as authorized by City Council's Resolution No. 38153-070708,
and to extend the renewal through July 8, 2011 .
(For full text of resolution, see Resolution Book No. 74, page 361.)
Council Member Rosen moved the adoption of Resolution No. 38895-071910.
The motion was seconded by Council Member Price and adopted by the following vote:
AYES: Council Members Ferris, Price, Rosen, Bestpitch, and Bowers-5.
NAYS: None-O.
I
(Council Member Lea and Vice-Mayor Trinkle were absent.)
,
UNFINISHED BUSINESS:
INTRODUCTION AND CONSIDERATION OF ORDINANCES AND
RESOLUTIONS: NONE.
MOTIONS AND MISCELLANEOUS BUSINESS:
INQUIRIES AND/OR COMMENTS BY THE MAYOR AND MEMBERS OF
COUNCIL:
POLICE-HISTORIC PRESERVATION: With regard to approval of Closed
Session requests listed on the Consent Agenda, Council Member Bestpitch reiterated
that he would vote "no" on any future requests to discuss the disposition of publicly-
owned property, unless the requests outline the details of the properties. He also called
attention to an awareness for Adam Childress, a Roanoke County Police Officer, who
has been diagnosis with a re-emergence of cancer requiring immediate treatment,
adding he purchased wrist bands in support and assistance to Officer Childress and his
family as he battles cancer. He distributed the bands to the Members of Council, and
concluded that additional information is available on Facebook under
"SignaI2forAdam.com.
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549
Council Member Price called attention to the two penny pins sent to the Members
of Council via communication from Rebecah Smith, Principal of Garden City Elementary
School, to encourage supporters of the meal tax to. wear when dining at a Roanoke City
restau rant.
(See copy of communication on file in the City Clerk's Office.)
Council Member Ferris shared that he had attended the first two Countryside
meetings hosted by the City and that while attendance was low, participation was good;
adding that City Council had not made a decision about the future of the Countryside
Golf Course property. He announced the dates, times and places for future public
meetings regarding the former Countryside Golf Course and that attendance was not
limited to neighborhood residents, that anyone could attend and share ideas.
Mayor Bowers. called attention to correspondence from Michael F. Kennedy,
President, Roanoke Valley Preservation Foundation, addressed to the Council strongly
encouraging the Council to allow the Roanoke Regional Preservation Office to lease
office space at Mountain View. The Mayor referred the matter to the City Manager for
response.
(See copy of correspondence on file in the City Clerk's Office.)
At 3:56 p.m., the Mayor declared the Gouncil meeting in recess for a Closed
Meeting in the Council's Conference Room, Room 451, Noel C. Taylor Municipal
Building.
At 4:34 p.m., the Council meeting was reconvened in the Council Chamber, with
Mayor Bowers presiding and all Members of the Council in attendance, with the
exception of Vice-Mayor Trinkle and Council Member Lea.
COUNCIL: With respect to the Closed Meeting just concluded Council Member
Ferris moved that each Member of City Council certify to the best of his or her
knowledge that: (1) only public business matters lawfully exempted from open meeting
requirements under the Virginia Freedom of Information Act; and (2) only such public
business matters as were identified in any motion by which any Closed Meeting was
convened were heard, discussed or considered by City Council. The motion was
seconded by Council Member Bestpitch and adopted by the following vote:
AYES: Council Members Ferri~, Price, Rosen, Bestpitch, and Bowers-5.
NAYS: None-O.
(Council Member Lea and Vice-Mayor Trinkle were absent.)
550
There being no further business to come before the Council, the Mayor declared I
the meeting adjourned at 4:35 p.m.
APPROVED
ATTEST:
~M~~'~~~
City Clerk
~~
David A. Bowers
Mayor
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551
REGULAR SESSION--ROANOKE CITY COUNCIL
August 2, 2010
9:00 a.m.
The Council of the City of Roanoke met in regular session on Monday, August 2,
2010, at 9:00 a.m., at William Fleming High School Media Center, 3649 Ferncliff
Avenue, N. W., City of Roanoke, pursuant to Chapter 2, Administration, Article II, City
Council, Section 2-15, Rules of Procedure, Rule 1, Regular Meetings, Code of the City
of Roanoke (1979), as amended, pursuant to Resolution No. 38872-070610 adopted by
the Council on Tuesday, July 6, 2010, with Mayor David A. Bowers and Chairman
David B. Carson presiding.
PRESENT: Council Members Council Members William D. Bestpitch, Rafael E.
Ferris, Sherman P. Lea, Anita J. Price, Court G. Rosen, and Mayor David A. Bowers-6.
ABSENT: Vice-Mayor Trinkle-1 .
The Mayor declared the existence of a quorum.
OFFICERS PRESENT: Christopher P Morrill, City Manager; William M.
Hackworth, City Attorney; Ann H. Shawver, Director of Finance; and Stephanie M.
Moon, City Clerk.
SCHOOL TRUSTEES PRESENT: Mae G. Huff, Suzanne P. Moore, Annette
Lewis, and Chairman David B. Carson-4.
SCHOOL TRUSTEES ABSENT: Jason E. Bingham, Todd A. Putney, and Lori E.
Vaught-3.
OTHERS PRESENT: Representing the City of Roanoke: R. Brian Townsend,
Assistant City Manager for Community Development; and James Grigsby, Assistant
City Manager for Operations. Representing Roanoke City Public Schools: Dr. Rita D.
Bishop, Superintendent; Timothy R. Spencer, Legal Counsel; Cindy Poulton, Clerk of
the Board; and Gene T. Jones, Principal, William Fleming High School.
SCHOOLS: Mayor Bowers recognized and welcomed Council Members
Bestpitch and Ferris and School Trustee Lewis to the first joint meeting of the fiscal year
with the School Board. Chairman Carson also recognized and welcomed School
Trustee Lewis to the meeting as well as the reappointment of Suzanne Moore for a
three-year term of office as School Trustee.
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The Chairman expressed appreciaton to the Council for its support of the School I
Board and the construction of the new William Fleming. High School and Football
Stadium. He gave a brief overview of the past history regarding the new William
Fleming High School Stadium. He called attention to the sacrifices made by the
coaches and football players to travel and play games outside of the City several years
due to not having an adequate football stadium.
Chairman Carson also remarked that the School Board was delighted to have
Gene T. Jones as the new principal of William Fleming High School and the Board
expected that the academic conditions at the school to improve by leaps and bounds.
Discussion:
Chairman Carson stated that the Joint Services Committee had met and devised
a meeting schedule for the year; and were pleased with the results of the Committee.
He called upon the City Manager for additional comments.
The City Manager indicated that the Joint Services Committee plans to look at
past studies to research ways that the City and School Board can work together and
share services; and review the funding formula. Mr. Morrill mentioned that the budget
planning process was ongoing, the Committee would be discussing capital planning and
will coordinate a legislative agenda to ensure that they are proactive. He noted that a I
Committee meeting would be held on August 13 to define services to be concentrated
on.
With regard to the Joint Facilities Committee, Chairman Carson advised that
under the leadership of former Council Member Gwendolyn Mason and former School
Trustee Courtney Penn, the Committee accomplished several goals and objectives,
adding that Memorandum of Understanding between the City and Schools was
executed, and a subcommittee evolved with a goal to explore possible uses for school
properties that were no longer being utilized.
Council Member Bestpitch commented about the school funding formula, adding
that the Superintendent and City Manager discuss revising the formula in order to
provide adequate funding. The School Superintendent remarked that she would work
with the City Manager on revising the school funding formula. The City Manager
pointed out that the Joint Services Committee consisted of a budget staff of both the
City and Schools personnel.
Council Member Bestpitch advised that a 20-year plan for capital maintenance
was needed, adding that he was troubled by families moving out of the City because
schools were being closed. He indicated that a clear vision was needed for the School
system. He also expressed concern that the Schools were not prepared for expensive I
repairs and replacements.
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The Superintendent called attention to a prepared one page handout which was
distributed regarding 2010-2015 CAP, and added there was continued ongoing dialogue
regarding capital maintenance.
(See copy of handout on file in the City Clerk's Office.)
Council Member Lea expressed concern with regard to school safety and wanted
assurance that disruption from unruly students would be prohibited, and inquired about
the use of dog searches for drugs in the schools; whereupon, Dr. Bishop advised that
school safety is a priority, and she provided everyone with a copy of data regarding drug
dog searches at middle and high schools in the City during fiscal years 2007-08 and
2009-10.
(See copy of information on file in the City Clerk's Office.)
With regard to school transportation, Council Member Lea recalled complaints
from parents and asked if the issues have been resolved; whereupon, Dr. Bishop
reported that problems from the previous year have been reviewed, adding that it is
anticipated that the upcoming year with the Transportation Company should run
smoothly, and the Schools are pleased with the relationship.
In connection with the use of the former Ruffner Middle School and Raleigh Court
Elementary School facilities, the Superintendent referenced a handout indicating the
uses for William Ruffner Middle School by the Schools' Maintenance Department, and
expressed sincere appreciation to Total Action Against Poverty for relocating its Early
Child Development Program to the former Raleigh Court Elementary School building.
(See handout on file in the City Clerk's Office.)
Comments By Council Members/School Board Trustees:
School Trustees Huff and Lewis thanked the Council for its ongoing support of
the school system.
Council Member Rosen spoke about the school funding formula and emphasized
the comments by Council Member Bestpitch that the matter needed to be addressed.
Council Member Lea stated that he was committed to the schools and looked
forward to working with School Trustee Lewis; and he concluded that the community is
excited about the opening of the new football stadium.
Council Member Ferris indicated that he is willing to work with the Schools to
change the perception of William Fleming High School.
554
Council Member Price stated that there is an ongoing need for collaboration and I
cooperation between the Schools and the Council, and she was pleased with the both
maintaining open lines of communication.
Chairman Carson also commended the Council on its support of the Schools.
He mentioned that the School Board was invited to Charlottesville as one of three
school districts from Virginia to attend an educational forum; and was pleased with the
accolades received from the public for the meal tax increase to benefit the school
system. He announced that the Schools annual Convocation would be held on
Thursday, August 26 at 9:00 a.m. at the Roanoke Civic Center, and he reminded the
Council of $250,000.00 savings in Schools annual operating costs by privatizing school
transportation.
Chairman Carson announced the removal of 23 learning modulars that were
located on the Preston Elementary School property, the construction of an addition of
an architectural membrane structure to serve as a gymnasium and indoor play area at
Grandin Court Elementary School; a School Board retreat scheduled to be held on
August 10, 2010; and the induction of the William Fleming High School Football players
in the Hall Fame.
There being no additional comments by the Council Members/School Trustees,
Chairman Carson introduced Mr. Jones for brief remarks. Mr. Jones shared a letter that
had been sent to the high school faculty and made brief comments regarding high
school accreditation, A YP status, promotion rate of 9th graders, ten percent increase in
graduation rate, reestablishment of smaller classrooms, creation of a data team, nine-
week senor report which monitors the progress of every senior, availability of $3 million
in scholarships for graduates, and the implementation of a four week check up
intervention program in order to be proactive and prevent students from failing courses.
He also encouraged the Council and School Board to join the William Fleming PTSA
and Booster Club as well as attend the football and basketball games. He pointed out
that a membership card could be purchased for $25.00 which allowed the holder and
family members to attend the home football and/or basketball games for half price.
Following remarks by Mr. Jones, the Chairman advised that the meeting would
stand in recess/adjournment for a tour of the new William Fleming High School Football
Stadium.
There being no further business, the Chairman declared the School Board
meeting adjourned at 9:55 a.m.
There being no further business, the Mayor declared the Council Meeting in
recess at 9:55 a.m.
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The recessed meeting of the Council reconvened at 10:45 a.m., in the EOC
Conference Room, Room 159, Noel C. Taylor, Municipal Building, with Mayor Bowers
presiding, and all Members of the Council in attendance.
COMMITTEES-COUNCIL: A communication from Mayor David A. Bowers
requesting that Council convene in a Closed Meeting to discuss vacancies on certain
authorities, boards, commissions and committees appointed by Council, pursuant to
Section 2.2-3711 (A)(1), Code of Virginia (1950), as amended, was before the body.
(See communication on file in the City Clerk's Office.)
Council Member Rosen moved that Council concur in the request of the Mayor to
convene in Closed Meeting as above described. The motion was seconded by Council
Member Trinkle and adopted by the following vote:
AYES: Council Members Lea, Price, Rosen, Trinkle, Bestpitch, Ferris, and
Mayor Bowers-7.
NAYS: None-O.
ITEMS LISTED ON THE 2:00 P.M. COUNCIL DOCKET REQUIRING
DISCUSSION/CLARIFICATION AND ADDITIONS/DELETIONS TO THE 2:00 P.M.
AGENDA: NONE.
.
TOPICS FOR DISCUSSION BY THE MAYOR AND MEMBERS OF COUNCIL:
CITY COUNCIL: Mayor Bowers requested a status report regarding the Poff
Building.
BRIEFINGS:
Roanoke Redevelopment and Housina Authoritv:
R. Brian Townsend, Assistant City Manager for Community Development, gave a
briefing on the Roanoke Redevelopment and Housing Authority Redevelopment Plan
closeouts and amendment. He recognized Mark Loftis, an attorney for the Housing
Authority.
Mr. Loftis gave a status report on three redevelopment plans in the Deanwood,
Hurt Park and Gainsboro areas, respectively. He advised that the Housing Authority
has determined that the objectives of the Deanwood Redevelopment Plan have been
substantially accomplished and that there is no need for further acquisition or
disposition of real property within the area by the Authority; continued existence of the
Redevelopment Plan is no longer necessary; and the property owners within the
boundaries of the Redevelopment Plan will not be adversely affected by the termination
of the Plan.
556
With regard to the Hurt Park Community Redevelopment Plan, Mr. Loftis stated I
that the Housing Authority determined that the objectives of the Redevelopment Plan
largely duplicate the goals and objectives of the current Neighborhood Revitalization
Strategy Area Plan, and thus the Redevelopment Plan is duplicative and no longer
serves any useful purpose; and there appears to be no further need for further
acquisition or disposition of real property under the terms of the Redevelopment Plan.
He added that continued existence of the Redevelopment Plan is no longer necessary,
and the property owners within the boundaries. of the Redevelopment Plan will not be
adversely affected by the termination of the Plan.
In closing, Mr. Loftis indicated that the Housing Authority Board has pursued the
goals and objectives of the Redevelopment Plan as funding for activities has been
made available by the City of Roanoke; the Housing Authority wishes to continue the
Redevelopment Plan in effect in order to pursue the goals and objectives of the
Redevelopment Plan in the future as funding is made available to the Housing Authority
by the City. He added that it is necessary to amend the Redevelopment Plan in order to
reflect changes in State law, including but not limited to restrictions on the use of
eminent domain which will become applicable to the Redevelopment Plan, effective
July 1,2010.
Mr. Loftis pointed out that it does not appear that approval of the proposed
amendment to the Gainsboro Redevelopment Plan will have a material adverse impact
on any property owner located in the Gainsboro Redevelopment area; however, the
continued operation of the Redevelopment Plan will in fact benefit the property owners.
He concluded that approval by the Council of the abovementioned actions regarding the
redevelopment plans for the three areas will be necessary.
I
The Assistant City Manager for Community Development remarked that the
matter is scheduled to be heard by the Council at its meeting on Monday, September 20
at 7:00 p.m.
Following discussion of the Gainsboro Redevelopment Plan, Council Member
Price asked for an update on the development of the Gainsboro area.
Roanoke Vallev Convention and Visitors Bureau Work Plan-Fiscal Year 2011:
Landon Howard, Executive Director, Roanoke Valley Convention and Visitors
Bureau, gave a brief overview of the organization's work plan for fiscal year 2011, which
includes new strategies for marketing the Roanoke area. He highlighted the following:
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~ FY2010-11 Communications Plan, FY 2010-11
~ FY2010-11 Visitor Services Plan
~ FY201 0-11 Tourism Sales Plan
~ FY201 0-11 Marketing Plan
~ FY201 0-11 Partnership Services Plan
~ FY2010-11 Sales Plan
~ Performance Measures
(For full text, see copy of document and powerpoint on file in the City Clerk's Office.)
Questions and/or comments were shared by the Council in connection with the
presentation.
Mr. Landon distributed copies of the 2010-2011 Marketing Planning for the
Roanoke Valley Convention and Visitors Bureau.
(See copy of the 2010-2011 Marketing Planning Brochure on file in the City Clerk's
Office.)
Budaet/Financial Overview:
Sherman M. Stovall, Director of Management and Budget, and the Director of
Finance presented background and preparatory information for the August 30, 2010
Strategic Planning Work Session.
(For full text, see copy of document on file in the City Clerk's Office.)
The following information was highlighted:
~ Purpose of Briefing
o Council Strategic Planning Work Session planned for August 30
· Focus on developing strategic priorities
o Available resources determine the level of support that can be directed to
address priorities
o Important to understand key budget and financial trends
~ Briefing Focus
o Review selected budget and financial trends
· Plan to engage Council in a detailed review of ICMA Trend
Indicators in the coming months
o Review concept of priority based budgeting and budgeting for outcomes
558
~ Adopted Budget I
o Budget growth until FY2009 primarily from local economy
o Facilitated growth in funding to Schools and investment in capital projects,
public safety, code enforcement, employee compensation, library staffing and
programs, greenway maintenance.
o Budget contraction beginning FY2010
~ Reductions Required to Balance Budget
o Prior to FY2010, reductions were both across-the-board and targeted
o In FY2010, focus shifted to program and service level reductions
~ FY2011 General Fund Revenue Budget by Major Category
o Real Estate Tax $ 82.6 million
o Intergovernmental $ 66.4 million
o Personal property $ 19.4 million
o Sales $ 18.0 million
o Business license $ 12.1 million
o Prepared Food $ 15.3 million
o Charges for Services $ 10.0 million
o Utility Consumer Tax $ 9.4 million
o Telecommunications Tax $ 7.3 million
o Other local taxes $ 9.5 million
o Other local revenue $ 3.4 milllion
o Total $ 253.4 million I
~ General Fund Revenue Remains Stable
o Average annual growth in General Fund revenue from FY2005 to FY2011
(Budget) is 2.2 percent
o FY2010 projection anticipates a 1.7 percent decline from original budget
expectations
o FY2011 budget represents a 0.3 percent growth from the FY2010 projection
· FY2011 budget includes $383 million meals tax rate increase to provide
additional support to schools. Without the meals tax, the decline in
revenues would be 1.18 percent from FY2010 projection
~ Real and Personal Property Tax Revenue
o Average annual growth in property tax revenue from FY2005 to FY2011
(budget) was 4.3 percent
o FY2009 property tax revenue was approximately 39 percent of total General
Fund revenue; since 2005 this percentage has been 37.5 percent on average
o FY2010 budget assumed a 0.6 percent decrease from the FY2009 budget
and 0.7 percent decrease from FY2009 actual results
o Estimates for 2010 anticipate slightly higher performance vs. budget
o FY2011 budget assumes a 0.4 percent increase from FY2010 projected
results
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~ Other Local Tax Revenue
o The City has a diverse group of local taxes
o Average annual growth in Other Local Tax Revenue from FY2005 to FY2009
is 2.6 percent
o FY2009 Other Local Tax Revenue was 27 percent of total General Fund
revenue. Since 2005 this percentage has been 30 percent on average
o FY2010 projections assume an 6.2 percent decline from FY2010 adopted
budget
o FY2011 budget assumes a 5.4 percent increase from FY2010 projection,
including increase in prepared food and beverage tax
~ 2011 General Fund Expenditure Budget by Major Category
o Schools $ 75.2
o Public safety $ 57.0
o Health and Welfare $ 38.9
o Public works $ 23.7
o Debt Service $ 13.7
o General Government $ 12.3
o Parks, Recreation and Cultural $ 9.1
o Judicial Administration $ 7.4
o Community Development $ 6.0
o Capital projects $ 2.4
o All other $ 7.7
o Total $253.4
~ The City of Roanoke has continued to support education as the Commonwealth
has made cuts
~ The City has increased funding per student
~ General Fund Expenditures
o Average annual growth in General Fund expenditures from FY2005 to
FY2011 (budget) is 3.0 percent
o Implemented expenditure reduction strategies which include reductions to
department budgets, hiring freeze, deferring planned expenditure for fleet
replacement, technology capital, and conservatively managing the budget
contingency
~ Budget/Financial Outlook
o Slow recovery from recession
· Recovery for many municipalities will lag behind state and nation
o Slow growth in local revenue, with continued possibility of additional
contraction
o Continued uncertainty in funding from Commonwealth of Virginia
(See copy of Budget/Financial Overview on file in the City Clerk's Office.)
Questions and/or comments were shared by the Council, specifically concerning the
real estate tax, lodging tax and meals tax.
560
Budoeting For Outcomes:
I
The City Manager gave an overview of the budgeting for outcomes method and
offered examples of how other local governments have implemented it, by highlighting
the following:
~ Organizations that thrive during tough times (according to ICMA)
~ Why do we need a different approach to budgeting?
~ Typical budget balancing techniques are not sustainable
~ Budgeting for Outcomes Process
~ What results matter most
~ Results teams for each priority
~ Culture and recreation
~ Neighborhood vitality
~ Culture and recreation request for result
~ Teams invite offers
~ The offers
~ Neighborhood vitality offers
(For full text, see copy of document on file in the City Clerk's Office.)
At 1 :47 p.m., the meeting was declared in recess to be reconvened at 2:00 p.m., I
in the Council Chamber, Room 450, fourth floor, Noel C. Taylor Municipal Building, 215 .
Church Avenue, S. W.
At 2:00 p.m., the Council meeting reconvened with Mayor David A. Bowers
presiding and all Members of the Council in attendance.
PRESENT: Council Members Sherman P. Lea, Anita J. Price, Court G. Rosen,
David B. Trinkle, William D. Bestpitch, Rafael E. Ferris, and Mayor David A. Bowers-7.
ABSENT: None-O.
The Mayor declared the existence of a quorum.
OFFICERS PRESENT: Christopher P Morrill, City Manager; William M.
Hackworth, City Attorney; Ann H. Shawver, Director of Finance; and Stephanie M.
Moon, City Clerk.
The Invocation was delivered by the Reverend Christopher E. Yopp, Pastor, First
Christian Church.
The Pledge of Allegiance to the Flag of the United States of America was led by
Mayor David A. Bowers. .
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PRESENTATIONS AND ACKNOWLEDGMENTS:
PROCLAMATIONS-POLICE DEPARTMENT: The Mayor declared Tuesday,
August 3, 2010 at National Night Out.
He presented a ceremonial copy of the proclamation to Acting Police Chief Chris
Perkins, and recognized members of the Police Department and neighborhood leaders
and asked them to share information about the National Night Out events for the week.
(See ceremonial copy of proclamation on file in the City Clerk's Office.)
ACTS OF ACKNOWLEDGEMENT-POLICE DEPARTMENT: Leon Baker,
Director, Office of Regulatory Affairs, appeared before the Council and recognized the
Roanoke City Police Department on its recertification for the Certified Crime Prevention
Community.
HEARING OF CITIZENS UPON PUBLIC MATTERS: The Mayor advised that
Council sets this time as a priority for citizens to be heard and matters requiring referral
to the City Manager will be referred immediately for response, recommendation or
report to Council.
POLICE DEPARTMENT-COMPLAINTS: Robert Gravely appeared before
Council and expressed concern about police brutality in the inner-city neighborhoods
and the delinquent payment of the meals tax by Vice-Mayor Trinkle.
COMPLAINTS: Jeff Vanke appeared before Council and spoke about the
freedom of speech at public events.
CONSENT AGENDA:
The Mayor advised that all matters listed under the Consent Agenda were
considered to be routine by the Members of Council and would be enacted by one
motion in the form, or forms, listed on the Consent Agenda, and if discussion were
desired, the item would be removed from the Consent Agenda and considered
separately.
MINUTES: Minutes of the regular meetings of Council held on Monday, May 3,
2010, recessed until Thursday, May 6, 2010, and continued on Monday, May 10, 2010;
and Monday May 17, 2010, were before the body.
(See copy of Minutes on file in the City Clerk's Office.)
562
Vice-Mayor Trinkle moved that the reading of the minutes be dispensed with and I
approved as recorded. The motion was seconded by Council Member Rosen and
adopted by the following vote:
AYES: Council Members Lea, Price, Rosen, Trinkle, Bestpitch, Ferris, and Mayor
Bowers-7.
NAYS: None-O.
TAXES: A communication from the City Manager requesting that Council
schedule a public hearing for Monday, August 16, 2010 at 7:00 p.m., or as soon
thereafter as the mater may be heard, to consider a request from Family Service of
Roanoke Valley, a non-stock, not for profit corporation, for tax exemption of certain real
property in the City located at 360 and 366 Campbell Avenue, S. W.; was before the
body.
(See copy of communication on file in the City Clerk's Office.)
Vice-Mayor Trinkle moved. that the Council concur in the request of the City
Manager to schedule a public hearing as above described. The motion was seconded
by Council Member Rosen and adopted by the following vote:
AYES: Council Members Lea, Price, Rosen, Trinkle, Bestpitch, Ferris, and Mayor
Bowers-7.
I
NAYS: None-O.
MINUTES: Minutes of the Audit Committee meeting held on Wednesday,
June 16, 2010, were before the Council.
(See copy of Minutes on file in the City Clerk's Office.)
Vice-Mayor Trinkle moved that the minutes of the Audit Committee meeting be
received and filed. The motion was seconded by Council Member Rosen and adopted
by the following vote:
AYES: Council Members Lea, Price, Rosen, Trinkle, Bestpitch, Ferris, and Mayor
Bowers.7.
NAYS: None-D.
ANNUAL REPORTS-ROANOKE REGIONAL PARTNERSHIP: 2010 Mid Year
Progress Report of the Roanoke Regional Partnership, was before the Council.
I
(See copy of Mid-Year Progress Report on file in the City of Roanoke Clerk's Office.)
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Vice-Mayor Trinkle moved that the 2010 Mid-Year Progress report of the
Roanoke Regional Partnership be received and file. The motion was seconded by
Council Member Rosen and adopted by the following vote:
AYES: Council Members Lea, Price, Rosen, Trinkle, Bestpitch, Ferris, and Mayor
Bowers-7.
NAYS: None-O.
ANNUAL REPORTS-BOARD OF EQUALIZATION: Annual Report of the Board
of Equalization for the Taxable Year July 1,2010 through June 30,2011, was before the
Council.
(See copy of Annual Report on file in the City of Roanoke Clerk's Office.)
Vice-Mayor Trinkle moved that the Annual report of the Board of Equalization be
received and filed. The motion was seconded by Council Member Rosen and adopted
by the following vote:
AYES: Council Members Lea, Price, Rosen, Trinkle, Bestpitch, Ferris, and Mayor
Bowers-7.
NAYS: None-O.
ANNUAL REPORTS-ROANOKE PENSION PLAN BOARD: Annual Report of
the City of Roanoke Pension Plan Board of Trustees, was before the Council.
(See Report on file in the City of Roanoke Clerk's Office.)
Vice-Mayor Trinkle moved that the Annual report of the City of Roanoke Pension
Plan, Board of Trustees, be received and filed. The motion was seconded by Council
Member Rosen and adopted by the following vote:
AYES: Council Members Lea, Price, Rosen, Trinkle, Bestpitch, Ferris, and Mayor
Bowers-7.
NAYS: None-O.
OATHS OF OFFICE-ROANOKE NEIGHBORHOOD ADVOCATES: Reports of
qualification of Ronald L. McCorkle, Jr., as a member of the Roanoke Neighborhood
Advocates for a three-year term of office ending June 30, 2013; and Christina M.
Brannan as a member of the Roanoke Neighborhood Advocates to fill the unexpired
term of Sandra B. Kelly ending June 30, 2012, were before the Council.
(See Oaths or Affirmations of Office on file in the City Clerk's Office.)
564
Vice-Mayor Trinkle moved that the reports of qualification be received and filed. I
The motion was seconded by Council Member Rosen and adopted by the following
vote:
AYES: Council Members Lea, Price, Rosen, Trinkle, Bestpitch, Ferris, and Mayor
Bowers-7.
NAYS: None-O.
REGULAR AGENDA
PUBLIC HEARINGS:
CITY PROPERTY: Pursuant to instructions by the Council, the City Clerk having
advertised a public hearing for Monday, August 2, 2010, at 2:00 p.m., or as soon
thereafter as the matter may be heard, with regard to a proposal of the City of Roanoke
to convey City-owned property designated as Roanoke City Tax Map No. 1113210,
located at 530 8th Street, S. W., Roanoke, Virginia, to Rebuilding Together, Roanoke,
Inc., the matter was before the body.
Legal advertisement of the public hearing was published in The Roanoke Times
on Friday, July 23, 2010.
(See publisher's affidavit on file in the City Clerk's Office.)
I
The City Manager submitted a written communication recommending
authorization to the City Manager to execute a deed, and any other appropriate
documents, approved as to form by the City Attorney, necessary to transfer Tax Map
Number 1113210 to Rebuilding Together-Roanoke, Inc. for consideration in the amount
of $10.00 subject to the conditions outlined in this report.
Council Member Rosen offered the following ordinance:
(#38896-080210) AN ORDINANCE authorizing the City Manager to execute the
necessary documents providing for the conveyance of a parcel of City-owned property,
located at 530 8th Street, S. W., bearing Official Tax No. 1113210, to Rebuilding
Together Roanoke, Inc., upon certain terms and conditions; and dispensing with the
second reading of this ordinance.
(For full text of ordinance, see Ordinance Book No. 74, page 362.)
Council Member Rosen moved the adoption of Ordinance No. 38896-080210.
The motion was seconded by Council Member Lea.
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The Mayor inquired if there were persons present who wished to speak in
connection with the matter.
Edward Murray appeared before the Council in support of the conveyance to
Rebuilding Together Roanoke, Inc.
Earl Saunders appeared before the Council in support of the conveyance of
property to Rebuilding Together Roanoke, Inc.
There being no further speakers, the Mayor declared the public hearing closed.
There being no questions and/or comments by the Council Members, Ordinance
No. 38896-080210 was adopted by the following vote:
AYES: Council Members Lea, Price, Rosen, Bestpitch, Ferris, and Vice-Mayor
Trinkle-6.
NAYS: None-O.
(Mayor Bowers abstained from the vote due to his affiliation with Rebuilding Together,
Inc.)
CITY PROPERTY: Pursuant to instructions by the Council, the City Clerk having
advertised a public hearing for Monday, August 2, 2010, at 7:00 p.m., or as soon
thereafter as the matter may be heard, with regard to a proposal of the City of Roanoke
to the City of Roanoke proposes to convey City-owned property designated as Roanoke
City Tax Map No. 2212317, being 216 - 12tn Street, N. W., otherwise known as "the
former Fire Station #5," to Que House, Inc., the matter was before the body.
Legal advertisement of the public hearing was published in The Roanoke Times
on Friday, July 23, 2010.
(See publisher's affidavit on file in the City Clerk's Office.)
The City Manager submitted a written communication recommending
authorization to the City Manager to execute a deed, and any other appropriate
documents, approved as to form by the City Attorney, necessary to transfer Tax Map
Number 2212317 to Que House, Inc. for consideration in the amount of $10.00 subject
to the conditions outlined in this report.
566
Vice-Mayor Trinkle offered the following ordinance:
I
(#38897-080210) AN ORDINANCE authorizing the City Manager to execute the
necessary documents providing for the conveyance of a parcel of City-owned property,
located at 216-12th Street, N. W., Roanoke, Virginia, formerly known as Fire Station #5,
bearing Official Tax No. 2212317, to Que House, Inc., upon certain terms and
conditions; and dispensing with the second reading of this ordinance.
(For full text of ordinance, see Ordinance Book No. 74, page 363.)
Vice-Mayor Trinkle moved the adoption of Ordinance No. 38897-080210. The
motion was seconded by Council Member Price.
The Mayor inquired if there were persons present who wished to speak in
connection with the matter.
Robert Gravely appeared before the Council and spoke in support of the
conveyance of property to Que House, Inc.
Evelyn Bethel appeared before the Council and spoke in support of the
conveyance of property to Que House, Inc. I
George Miller appeared before the Council and spoke in support of the
conveyance of property to Que House, Inc.
There being no further speakers, the Mayor declared the public hearing closed.
There being no questions and/or comments by the Council Members, Ordinance
No. 38896-080210 was adopted by the following vote:
AYES: Council Members Lea, Price, Rosen, Trinkle, Bestpitch, Ferris, and Mayor
Bowers-7.
NAYS: None-O.
PETITIONS AND COMMUNICATIONS: NONE.
REPORTS OF CITY OFFICERS AND COMMENTS OF CITY MANAGER:
CITY MANAGER:
BRIEFINGS: NONE.
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ITEMS RECOMMENDED FOR ACTION:
GRANTS-BUDGET: The City Manager submitted a written communication
recommending acceptance and appropriation of funds for the Criminal Justice Systems
Improvement Grant from the Department of Criminal Justice Services
(For,full text, see communication on file in the City Clerk's Office.)
Vice-Mayor Trinkle offered the following resolution:
(#38898-080210) A RESOLUTION authorizing acceptance of the Criminal
Justice Systems Improvement Grant from the Virginia Department of Criminal Justice
Services (DCJS), and authorizing execution of any required documentation on behalf of
the City.
(For full text of resolution, see Resolution Book No. 74, page 364.)
Vice-Mayor Trinkle moved the adoption of Resolution No. 38898-080210. The
motion was seconded by Council Member Price and adopted by the following vote:
AYES: Council Members Lea, Price, Rosen, Trinkle, Bestpitch, Ferris, and Mayor
Bowers-7.
NAYS: None-O.
Vice-Mayor Trinkle offered the following budget ordinance:
(#38899-080210) AN ORDINANCE to appropriate funding from the Federal
government through the Commonwealth of Virginia for the Byrne Memorial Information
Technology Improvement Grant Program, amending and reordaining certain sections of
the 2010-2011 Grant Fund Appropriations, and dispensing with the second reading by
title of this ordinance.
(For full text of resolution, see Ordinance Book No. 74, page 364.)
Vice-Mayor Trinkle moved the adoption' of Ordinance No. 38899-080210. The
motion was seconded by Council Member Price and adopted by the following vote:
AYES: Council Member Lea, Price, Rosen, Trinkle, Bestpitch, Ferris, and Mayor
Bowers-7.
NAYS: None-O.
568
GRANTS-ARTS-BUDGET: The City Manager submitted a written I
communication recommending acceptance and appropriation of funds for the Virginia
Commission for the Arts Local Government Challenge Grant.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Lea offered the following resolution:
(#38900-080210) A RESOLUTION accepting the local government challenge
grant offered to the City by the Commonwealth of Virginia Commission for the Arts, and
authorizing execution of any required documentation on behalf of the City.
(For full text of resolution, see Resolution Book No. 74, page 365.)
Council Member Lea moved the adoption of Resolution No. 38900-080210. The
motion was seconded by Vice-Mayor Trinkle and adopted by the following vote:
AYES: Council Members Lea, Price, Trinkle, Bestpitch, Ferris, and Mayor
Bowers-6.
NAYS: None-O.
I
(Council Member Rosen was not present when the vote was recorded.)
Council Member Lea offered the following budget ordinance:
(#38901-080210) AN. ORDINANCE to appropriate funding from the
Commonwealth of Virginia for the Local Government Challenge Grant, amending and
reordaining certain sections of the 2010-2011 Grant Fund Appropriations, and
dispensing with the second reading by title of this ordinance.
(For full text of resolution, see Ordinance Book No. 74, page 366.)
Council Member Lea moved the adoption of Ordinance No. 38901-080210.The
motion was seconded by Vice;:Mayor Trinkle and adopted by the following vote:
AYES: Council Member Lea, Price, Rosen, Trinkle, Bestpitch, Ferris, and Mayor
Bowers-7.
NAYS: None-O.
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569
NORFOLK SOUTHERN CORPORATION-BUDGET-GRANTS: The City
Manager submitted a written communication recommending acceptance and
appropriation of funds for the Norfolk Southern Foundation Grant for greenway signage
and milepost project.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Bestpitch offered the following resolution:
(#38902-080210) A RESOLUTION accepting funds from the Norfolk Southern
Foundation to the City for signage and milepost improvements for the Roanoke River
Greenway corridors and development of teacher guide materials; authorizing the City
Manager to execute any necessary documents, provide any additional information, and
to take any necessary actions in order to accept, use, and administer such funds.
(For full text of resolution, see Resolution Book No. 74, page 367.)
Council Member Bestpitch moved the adoption of Resolution No. 38902-080210.
The motion was seconded by Council Member Lea and adopted by the following vote:
AYES: Council Members Lea, Price, Rosen, Trinkle, Bestpitch, Ferris, and Mayor
Bowers-7.
NAYS: None-O.
Council Member Bestpitch offered the following budget ordinance:
(#38903-080210) AN ORDINANCE to appropriate funding from the Norfolk
Southern Foundation for the development of amenities along City greenways, amending
and reordaining certain sections of the 2010-2011 Grant Fund Appropriations, and
dispensing with the second reading by title of this ordinance.
(For full text of resolution, see Ordinance Book No. 74, page 368.)
Council Member Bestpitch moved the adoption of Ordinance No. 38903-080210.
The motion was seconded by Council Member Lea and adopted by the followi'ng vote:
AYES: Council Member Lea, Price, Rosen, Trinkle, Bestpitch, Ferris, and Mayor
Bowers-7.
NAYS: None-O.
570
HISTORIC PRESERVATION-BUDGET-GRANTS: The City Manager submitted I
a written communication recommending acceptance and appropriation of funds for the
Department of Historic Resources Local Government Grant to support the nomination of
the Wasena National Historic Register District.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Bestpitch offered the following resolution:
(#38904-080210) A RESOLUTION authorizing the acceptance of a Certified
Local Government Grant from the Virginia Department of Historic Resources;
authorizing the City Manager to execute any necessary documents, provide any
additional information, and to take any necessary actions in order to obtain, implement,
and administer such grant.
(For full text of resolution, see Resolution Book No. 74, page 368.)
Council Member Bestpitch moved the adoption of Resolution No. 38904-080210.
The motion was seconded by Vice-Mayor Trinkle and adopted by the following vote:
AYES: Council Members Lea, Price, Rosen, Trinkle, Bestpitch, Ferris, and Mayor
Bowers-7.
NAYS: None-O.
I
Council Member Bestpitch offered the following budget ordinance:
(#38905-080210) AN ORDINANCE to appropriate funding from the
Commonwealth of Virginia Department of Historic Resources Certified Local
Government Grant, amending and reordaining certain sections of the 2010-2011 Grant
Fund Appropriations, and dispensing with the second reading by title of this ordinance.
(Forfull text of resolution, see Ordinance Book No. 74, page 369.)
Council Member Bestpitch moved the adoption of Ordinance No. 38905-080210.
The motion was seconded by Vice-Mayor Trinkle and adopted by the following vote:
AYES: Council Member Lea, Price, Rosen, Trinkle, Bestpitch, Ferris, and Mayor
Bowers-7.
NAYS: None-D.
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571
EMERGENCY MEDICAL SERVICES-FIRE DEPARTMENT-BUDGET: The City
Manager submitted a written communication recommending acceptance and
appropriation of State reimbursement funds for Fire-EMS training and response to
hazardous materials incidents.
(For full text,-see communication on file in the City Clerk's Office.)
Council Member Lea offered the following resolution:
(#38906-080210) A RESOLUTION authorizing acceptance of certain funds from
the Virginia Department of Emergency Management (VDEM), and authorizing execution
of any required documentation on behalf of the City.
(For full text of resolution, see Resolution Book No. 74, page 370.)
Council Member Lea moved the adoption of Resolution No. 38906-080210. The
motion was seconded by Vice-Mayor Trinkle and adopted by the following vote:
AYES: Council Members Lea, Price, Rosen, Trinkle, Bestpitch, Ferris, and Mayor
Bowers-7.
NAYS: None-O.
Council Member Lea offered the following budget ordinance:
(#38907-080210) AN ORDINANCE to appropriate funding from the Virginia
Department of Emergency Management for the reimbursement of expenses of the
Regional Hazardous Materials Response Team, amending and reordaining certain
sections of the 2010-2011 Grant Fund Appropriations, and dispensing with the second
reading by title of this ordinance.
(For full text of resolution, see Ordinance Book No. 74, page 371.)
Council Member Lea moved the adoption of Ordinance No. 38907-080210. The
motion was seconded by Vice-Mayor Trinkle and adopted by the following vote:
AYES: Council Member Lea, Price, Rosen, Trinkle, Bestpitch, Ferris, and Mayor
Bowers-7.
NAYS: None-O.
572
EASEMENTS-CHURCHES: The City Manager submitted a written I
communication recommending acceptance of a portion of the public drainage easement
from Emmanuel Wesleyan Church.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Rosen offered the following ordinance:
(#38908-080210) AN ORDINANCE authorizing the acceptance of the dedication
of a public storm drain easement, 20 feet in width and 224.71 feet in length, over that
real estate located in the City of Roanoke, designated as Tax Map No. 2181501, and
dispensing with the second reading of this ordinance by title.
(For full text of resolution, see Ordinance Book No. 74, page 372.)
Council Member Rosen moved the adoption of Ordinance No. 38908-080210.
The motion was seconded by Council Member Bestpitch and adopted by the following
vote:
AYES: Council Member Lea, Price, Rosen, Trinkle, Bestpitch, Ferris, and Mayor
Bowers-7.
NAYS: None-O.
I
LEASES-ECONOMIC DEVELOPMENT: The City Manager submitted a written
communication recommending Execution of an Assignment Agreement between the
City, IMD Investment Group, LLC, Valley Bank, and Ivy View, LLC, in connection with
the Ivy Market Project.
(For full text, see communication on file in the City Clerk's Office.)
The Mayor advised that the City Clerk had received a communication from
Dennis A. Barbour, Attorney, Moss and Rocovich, requesting that the matter be
postponed indefinitely.
(See copy of communication on file in the City Clerk's Office.)
Council Member Bestpitch moved that the Council concur in the request to
postpone the matter indefinitely. The motion was seconded by Council Member Ferris
and unanimously adopted.
There being no additional question and/or comments, action on the matter was
tabled indefinitely.
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573
COMMENTS BY THE CITY MANAGER:
CITY PROPERTY-SPECIAL EVENTS-ART: The City Manager recognized R.
Brian Townsend, Assistant City Manager for Community Development, for his efforts
with facilitating the conveyance of City-owned properties located at 216 1 ih Street,
N. W., and 530 8th Street, S. W. He also announced that the Virginia Mountain Peach
Festival will be held in Elmwood Park on August 6 and 7.
Mr. Morrill mentioned that as part of the City's second "AIR Art in Roanoke"
temporary exhibit, "Connect" will be installed at the corner of Campbell Avenue and
Third Street, "Big Dog" at Fire Station No. 7 on Memorial Avenue, "In Flux" in the Vie
Thomas Park, and "Glory Pipes" in SunTrust Plaza, adding that "Jelly Bean" was
installed in South Roanoke in June 2010; and "Starburst" was installed at the
Williamson Road Library in July 2010.
In response to the Mayor's request for an update on the Poff Building, Mr. Morrill
reported that Senators Jim Webb and Mark Wamer sent a letter to the Veterans Affairs
Secretary and the General Services Administrator asking that a new Veterans Affairs
Office building be constructed instead of renovating offices in the Poff Building. He
added that the City has asked the GSA to follow the Presidential Order that instructs
Federal buildings to be built in locations that emphasize the existing central city.
Additionally, he said that the Department of Economic Development is assembling a list
of possible sites in the downtown area where land is available for construction.
REPORTS OF COMMITTEES:
ECONOMIC DEVELOPMENT-BONDS: Harwell M. Darby, Jr., Counsel to the
Economic Development Authority, presented a report of the Economic Development
Authority recommending refinancing of revenue bonds for the Carilion Medical Center
and Carilion Franklin Memorial Hospital.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Ferris offered the following resolution:
(#38909-080210) A Resolution of the City Council of the City of Roanoke,
Virginia approving, among other things, the issuance of not to exceed $110,000,000.00
aggregate principal amount of Economic Development Authority of the City of Roanoke,
Virginia Hospital Revenue Refunding Bonds (Carilion Clinic Obligated Group) to the
extent required by Section 147 of the Internal Revenue Code of 1986, as amended.
(For full text of resolution, see Resolution Book No. 74, page 373.)
574
Council Member Ferris moved the adoption of Resolution No. 38909-080210. I
The motion was seconded by Council Member Lea.
Council Member Rosen asked for clarification with regard to the role of the City in
the matter; whereupon, the Director of Finance advised that the City was not incurring
additional debt, but Carilion was using the Economic Development Authority to issue
bonds; and the City was not responsible to pay back any of the debt, the matter had to
come before the Council because of City Code requirements.
There being no additional questions and/or comments by the Council Members,
Resolution No 38909-080210 was adopted by the following vote:
AYES: Council Members Lea, Price, Rosen, Bestpitch, Ferris, and Mayor
Bowers-6.
NAYS: None-O.
(Vice-Mayor Trinkle abstained from voting inasmuch as he is employed by Carilion
Health Systems.)
ANNUAL REPORTS: Tom Carr, Director of Planning Building and Development,
gave an overview regarding the Fair Housing Board Annual Report.
Tom Carr, Director of Planning, Building and Development, advised that the Fair
Housing Board added five members in the past year, but unfortunately two have since
resigned; and the Board has a successful outreach and education program whereby it
hosted two housing fairs during the year. In addition, Mr. Carr stated that the Board has
adopted a mission statement and plans to host a housing seminar in October 2010.
I
In closing, Mr. Carr further stated that the Board worked with a consultant to
conduct paired testing of rental properties in the City to determine disparities in the
treatment of minorities and Caucasians applying for rental properties; and he shared
information from a case study pertaining to rental testing.
(For full text, see copy of Annual Report and powerpoint on rental testing on file in the
City Clerk's Office.)
Council Member Bestpitch inquired if housing discrimination complaints filed with
the Fair Housing Board were something we should be concerned about; whereupon,
Mr. Carr indicated that most complaints were landlord/tenant issues and would not
involve the City or the Council.
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575
Following dialogue regarding the case study, Council Member Price inquired if a
hotline would be established for complaints; whereupon, Mr. Carr explained that it was
recommended, but has not been established.
There being no additional questions and/or comments by the Council Members,
Council Member Lea moved that the annual report be received and filed. The motion
was seconded by Council Member Rosen and unanimously adopted.
UNFINISHED BUSINESS: NONE.
INTRODUCTION AND CONSIDERATION OF ORDINANCE AND
RESOLUTIONS: NONE.
MOTION AND MISCELLANEOUS BUSINESS:
ART-CELEBRATIONS: Council Member Price announced that the Taubman.
Museum of Art held a Family Day and Fashion Show on Saturday, July 31,2010. She
mentioned the importance of continuing to let people know about the happenings in
downtown; and expressed sincere appreciation to the Taubman Museum for making
sure the public was aware that the museum is for all citizens.
At 3:23 p.m., the Mayor declared the meeting in recess for a Closed Meeting to
be held in the Council's Conference Room.
. At 4:23 p.m., the Council meeting reconvened in the Council Chamber, with
Mayor Bowers presiding and all Members of the Council in attendance.
COUNCIL: With respect to the Closed Meeting just concluded, Council Member
Bestpitch moved that each member of City Council certify to the best of his or her
knowledge that (1) only public business matter lawfully exempted from open meeting
requirements under the Virginia Freedom of Information Act; and (2) only such public
business matters were identified in any motion by which any Closed meeting was
convened were heard discussed or considered by City Council. The motion was
seconded by Council Member Ferris and adopted by the following vote:
AYES: Council Members Lea, Price, Rosen, Trinkle, Bestpitch, Ferris, and Mayor
Bowers-7.
NAYS: None-O.
OATHS OF OFFICE-HOUSING: The Mayor called attention to vacancies on the
Roanoke Redevelopment Housing Authority, Board of Commissioners created by the
expiration of the four-year terms of office of R. Gail Burruss and Cheryl Miller on
August 31,2010; whereupon, the Mayor called for nominations to fill the vacancies.
576
Council Member Ferris placed in nomination the name of R. Gail Burruss.
There being no further nominations, Ms. Burruss was reappointed as a
Commissioner of the Roanoke Redevelopment Housing Authority for a term of four
years ending August 31, 2014; by the following vote:
FOR MS. BURRUSS: Council Members Lea, Price, Rosen, Trinkle, Bestpitch,
Ferris, and Mayor Bowers-7.
OATHS OF OFFICE-PENSION PLAN: The Mayor called attention to a vacancy
created by the expiration of the two year term of office of Theodore Adkins as a City
Representative of the City of Roanoke Pension Plan, Board of Trustees, ending
June 30, 2010; whereupon, the Mayor called for nominations to fill the vacancy. -
Council Member Ferris placed in nomination the name of William Babb.
There being no further nominations, Mr. Babb was appointed as a City
Representative of the City of Roanoke Pension Plan, Board of Trustees, for a two-year
term of office ending June 30, 2012; by the following vote:
FOR MR. BABB: Council Members Lea, Price, Rosen, Trinkle, Bestpitch, Ferris,
and Mayor Bowers-7.
OATHS OF OFFICE-ROANOKE ARTS COMMISSION: The Mayor called
attention to a vacancy created by the resignation of Lawrence E. Johns as a member of
the Roanoke Arts Commission ending June 30, 2012; whereupon, the Mayor called for
nominations to fill the vacancy.
Council Member Ferris place in nomination the name of Greg Webster.
There being no further nominations, Mr. Webster was appointed as a member of
the Roanoke Arts Commission to fill the unexpired term of Lawrence E. Johns ending
June 30, 2012, by the following vote:
FOR MR. WEBSTER: Council Members Lea, Price, Rosen, Trinkle, Bestpitch,
Ferris, and Mayor Bowers-7.
OATHS OF OFFICE-VML COMMUNITY AND ECONOMIC DEVELOPMENT
POLICY COMMITTEE: The Mayor called attention to a vacancy on the VML
Community and Economic Development Policy Committee for a term ending June 30,
2011.
Council Member Ferris placed in nomination the name of Council Member
Court G. Rosen.
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577
There being no further nominations, Council Member Rosen was appointed as a
member of the VML Community and Economic Development Policy Committee for a
term ending June 30, 2011, by the following vote.
FOR COUNCIL MEMBER ROSEN: Council Members Lea, Price, Rosen,
Trinkle, Bestpitch, Ferris, and Mayor Bowers-7.
There being no further business, the Mayor declared the Council meeting
adjourned at 4:25 p.m.
APPROVED
ATTEST:
~h;'hJnw
Stephanie M. Moon, CMC
City Clerk
~~
David A. Bowers
Mayor
578
August 16, 2010
I
ROANOKE CITY COUNCIL-REGULAR SESSION
2:00 p.m.
The Council of the City of Roanoke met in regular session on Monday,
August 16, 2010, at 2:00 p.m., in the Council Chamber, Room 450, fourth floor, Noel C.
Taylor Municipal Building, 215 Church Avenue, S. W., City of Roanoke, with Mayor
David A. Bowers presiding, pursuant to Chapter 2, Administration. Article II, City
Council, Section 2-15, Rules of Procedure, Rule 1, Regular Meetinas, Code of the City
of Roanoke (1979), as amended, and pursuant to Resolution No. 38872-070610
adopted by the Council on Tuesday, July 6, 2010.
PRESENT: Council Members Anita J. Price, Court G. Rosen, David B. Trinkle,
William D. Bestpitch, Raphael E. Ferris, Sherman P. Lea, and Mayor David A.
Bowers-7.
ABSENT: None-O.
The Mayor declared the existence of a quorum.
OFFICERS PRESENT: Christopher P. Morrill, City Manager; William M. I
Hackworth, City Attorney; Ann H. Shawver, Director of Finance; and Stephanie M.
Moon, City Clerk.
The Invocation was delivered by The Reverend Stephen R. Stanley, Pastor, and
Christ Episcopal Church.
The Pledge of Allegiance to the Flag of the United States of America was led by
Mayor Bowers.
The Mayor asked for a Moment of Silence in observance of the passing of the
late John Fishwick. He instructed the City Attorney to prepare the appropriate measure
for action by the Council at a future Council meeting.
PRESENTATIONS AND ACKNOWLEDGMENTS:
DECEASED PERSONS: Vice-Mayor Trinkle offered the following resolution
memorializing the late Gordon E. Peters, former Treasurer for the City of Roanoke:
(#38910-081610) A RESOLUTION memorializing the late Gordon E. Peters,
longtime resident of Roanoke and former City Treasurer.
(For full text of resolution, see Resolution Book No. 74, page 376.)
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579
Vice-Mayor Trinkle moved the adoption of Resolution No. 38910-081610. The
motion was seconded by Council Member Rosen and adopted by the following vote:
AYES: Council Members Price, Rosen, Trinkle, Bestpitch, Ferris, Lea, and
Bowers-7.
NAYS: None-O.
The Mayor presented ceremonial copies of Resolution No. 38910-081610 to
Mrs. Jackie Peters and two adult children
HEARING OF CITIZENS UPON PUBLIC MATTERS: The Mayor advised that
City Council sets this time as a priority for citizens to be heard and matters requiring
referral to the City Manager will be referred immediately for response, recommendation
or report to Council.
HUMAN SERVICES: Robert Gravely appeared before Council and spoke about
social injustice.
INNER-CITY ATHLETIC ASSOCIATION-RECREATION: George Riles
appeared before Council and reiterated his concerns with regard to the mandatory
merger of the Inner City Athletic Association with the Youth Athletic Council. He pointed
out potential conflicts of interest of Clay Dawson as the Athletic Director of the Parks
and Recreation Youth Athletic Council and Head Coach of a recreation division in
Region I; and requested that the matter be investigated.
COMPLAINTS-INNER-CITY ATHLETIC ASSOCIATION-RECREATION: Helen
Davis appeared before Council and expressed concern regarding the mandatory
merger of the Inner City Athletic Association with Region I of the Parks and Recreation
Youth Athletic Council.
INNER-CITY ATHLETIC ASSOCIA TION-RECREA TION-COMPLAINTS: Evelyn
Bethel appeared before Council with regard to the mandatory merger of Inner-City
Athletic Association with the Region I of the Parks and Recreation Youth Athletic
Council.
Without objection by the Council, the Mayor advised that the citizens' comments
would be referred to the City Manager and Director of Parks and Recreation for
appropriate response.
(See copies of Memorandum dated August 18, 2010 and August 27, 2010, respectively,
from the Recreation and Youth Development Superintendent and the City Manager on
file in the City Clerk's Office.)
580
CONSENT AGENDA
The Mayor advised that all matters listed under the Consent Agenda were
considered to be routine by the. Members of Council and would be enacted by one
motion in the form, or forms, listed on the Consent Agenda, and if discussion was
desired, the item would be removed from the Consent Agenda and considered
separately.
ROANOKE REGIONAL AIRPORT COMMISSION: A communication from
James M. Turner, Jr., tendering his resignation as a City representative of the Roanoke
Regional Airport Commission, immediately, was before the Council.
(See communication on file in the City Clerk's Office.)
Council Member Rosen moved that Council accept the resignation and receive
and file the communication. The motion was seconded by Council Member Lea and
adopted by the following vote:
AYES: Council Members Price, Rosen, Trinkle, Bestpitch, Ferris, Lea, and
Bowers-7.
NAYS: None-O.
OATHS OF OFFICE-ROANOKE ARTS COMMISSION-PERSONNEL AND
EMPLOYMENT PRACTICES COMMISSION: Reports of qualification of Gregory W.
Staples as a member of the Personnel and Employment Practices Commission for a
three-year term of office ending June 30, 2013; and Greg Webster as a member of the
Roanoke Arts Commission to fill the unexpired term of Lawrence E. Johns ending
June 30, 2012, were before the Council.
(See Oaths or Affirmations of Office on file in the City Clerk's Office.)
Council Member Rosen moved that the reports of qualification be received and
filed. The motion was seconded by Council Member Lea and adopted by the following
vote:
AYES: Council Members Price, Rosen, Trinkle, Bestpitch, Ferris, Lea, and
Bowers-7.
NAYS: None-O.
REGULAR AGENDA
PUBLIC HEARINGS: NONE.
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581
PETITIONS AND COMMUNICATIONS:
GRANTS-BUDGET-COMMONWEAL TH ATTORNEY: The Commonwealth's
Attorney submitted a written communication recommending acceptance of a
Victim/Witness Program Grant from the Virginia Department of Criminal Justice
Services; and the City Manager submitted a written communication concurring in the
recommendation.
(For full text, see copies of communications on file in the City Clerk's Office.)
Council Member Lea offered the following resolution:
(#38911-081610) A RESOLUTION authorizing acceptance of a Victim/Witness
Assistance Program grant from the Commonwealth of Virginia Department of Criminal
Justice Services, and authorizing execution of any required documentation on behalf of
the City.
(For full text of resolution, see Resolution Book No. 74, page 377.)
Council Member Lea moved the adoption of Resolution No. 38911-081610. The
motion was seconded by Council Member Price and adopted by the following vote:
AYES: Council Members Price, Rosen, Trinkle, Bestpitch, Ferris, Lea, and
Bowers-7.
NAYS: None-O.
Council Member Lea offered the following budget ordinance:
(#38912-081610) AN ORDINANCE to appropriate funding from the
Commonwealth of Virginia for the Victim Witness Program Grant, amending and
reordaining certain sections of the 2010-2011 Grant Fund Appropriations, and
dispensing with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 74, page 378.)
Council Member Lea moved the adoption of Budget Ordinance No. 38912-
081610. The motion was seconded by Council Member Price and adopted by the
following vote:
AYES: Council Members' Price, Rosen, Trinkle, Bestpitch, Ferris, Lea, and
Bowers-7.
NAYS: None-O.
582
ELECTORAL BOARD: The General Registrar submitted a memorandum on I
behalf of the Roanoke City Electoral Board requesting approval of the relocation of
three polling sites for certain precincts in connection with a General Election scheduled
to be held on Tuesday, November 2, 2010.
(For full text, see copy of memorandum on file in the City Clerk's Office.)
Council Member Ferris offered the following ordinance:
(#38913-081610) AN ORDINANCE amending and reordaining Sec. 10-26,
Same--Voting place, Code of the City of Roanoke (1979), as amended, to provide for
the permanent relocation of the polling location for the Precinct #008, Jefferson #2; and
dispensing with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 74, page 379.)
Council Member Ferris moved the adoption of Ordinance No. 38913-081610.
The motion was seconded by Council Member Rosen.
Council Member Lea asked if the action taken today relates to the Voting Rights
Act and whether or not the action would avoid approval by the Justice Department;
whereupon, F. Gordon Hancock, Secretary, Electoral Board, clarified that the current I
request pertains only to the relocation of the three sites for precincts and does not seek
to sidestep the Justice Department or provisions of the Voting Rights Act, adding that if
all three changes are approved by Council, the City Attorney will be required to forward
the information to the Justice Department for pre-clearance.
Brenda Hale, President, NAACP, appeared before the Council and spoke in
support of the relocation of the three polling places, but asked that the Council ensure
the protection of voting rights for all citizens.
Daniel Hale, Vice-President, NAACP, also appeared. before the Council in
. support of Ms. Hale's comments and expressed his concern regarding the manner in
which the request for a change in the various precinct locations was presented to the
public, adding that his request is that the City does not circumvent the Justice
Department when changing polling locations for precincts.
Council Member Bestpitch concluded that if Council is to consider the avoidance
of future pre-clearance by the Justice Department, perhaps a Task Force should be
established to obtain input from civil rights organizations in the community; and
thereafter, all parties should come to a mutual agreement regarding the matter.
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583
Council Member Price attempted to explain that the Council was only voting to
change the locations of the voting precincts and was authorizing the change in order for
the Electoral Board to submitthe request for changes to the Justice Department prior to
the next General Election scheduled for November 2, 2010.
The City Attorney also voiced his concern regarding the City Registrar's deadline
for submission to be expedited to the Justice Department for approval, stressing that the
timeframe for submission by the City should be at a minimum 60 days.
Council Member Bestpitch called attention to a revised measure with a correction
in the spelling of the voting place street name in the Jefferson Precinct No.2 location.
Following additional questions and comments from the Council Members,
Ordinance No. 38913-081610, as amended, was adopted by the following vote:
AYES: Council Members Price, Rosen, Trinkle, Bestpitch, Ferris, and Bowers-6.
NAYS: Council Member Lea -1 .
Council Member Ferris offered the following ordinance:
(#38914-081610) AN ORDINANCE amending and reordaining Sec. 10-34,
Same--Votina place. Code of the City of Roanoke (1979), as amended, to provide for
the permanent relocation of the polling location for the Precinct #012, Williamson Road
#3; and dispensing with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 74, page 381.)
Council Member Ferris moved the adoption of Ordinance No. 38914-081610.
The motion was seconded by Council Member Rosen and adopted by the following
vote:
AYES: Council Members Price, Rosen, Trinkle, Bestpitch, Ferris, and Bowers-6.
NAYS: Council Member Lea -1 .
Council Member Ferris offered the following ordinance:
(#38915-081610) AN ORDINANCE amending and reordaining Sec. 10-48,
Same--Votina place. Code of the City of Roanoke (1979), as amended, to provide for
the permanent relocation of the polling location for the Precinct #019, Melrose Fire
Station #5; and dispensing with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 74, page 382.)
584
Council Member Ferris moved the adoption of Ordinance No. 38915-081610. I
The motion was seconded by Council Member Rosen and adopted by the following
vote:
AYES: Council Members Price, Rosen, Trinkle, Bestpitch, Ferris, and Bowers-6.
NAYS: Council Member Lea -1.
REPORTS OF OFFICERS:
CITY MANAGER:
BRIEFINGS: NONE.
ITEMS RECOMMENDED FOR ACTION:
BUDGET-HUMAN SERVICES: The City Manager submitted a written
communication recommending acceptance and appropriation of funds for the
Employment Advancement for Temporary Assistance to Needy Families Participants
Grant from the Virginia Department of Social Services.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Price offered the following resolution:
I
(#38916-081610) A RESOLUTION authorizing the acceptance of an Employee
Advancement for Temporary Assistance to Needy Families (TANF) Participants grant
from the Virginia Department of Social Services (VDSS) for the purpose of maintaining
and improving existing services to eligible T ANF recipients; authorizing the City of
Roanoke to serve as the primary fiscal agent for the distribution of such funds to the
provider agencies for services provided to the local DSS agencies; and authorizing
execution of any and all necessary documents to comply with the terms and conditions
of the grant.
(For full text of resolution, see Resolution Book No. 74, page. 384.)
Council Member Price moved the adoption of Resolution No. 38916-081610.
The motion was seconded by Council Member Rosen and adopted by the following
vote:
AYES: Council Members Price, Rosen, Trinkle, Bestpitch, Ferris, Lea, and
Bowers-7.
NAYS: None-O.
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Council Member Price offered the following budget ordinance:
(#38917-081610) AN ORDINANCE to appropriate funding from the
Commonwealth of Virginia for the Southwest Virginia Regional Employment Coalition
Grant, amending and reordaining certain sections of the 2010-2011 Grant Fund
Appropriations, and dispensing with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 74, page 385.)
Council Member Price moved the adoption of Budget Ordinance No. 38917-
081610. The motion was seconded by Council Member Rosen and adopted by the
following vote:
AYES: Council Members Price, Rosen, Trinkle, Bestpitch, Ferris, Lea, and
Bowers-7.
NAYS: None-O.
BUDGET-ARTS-GRANTS: The City Manager submitted a written
communication recommending acceptance and appropriation of funds from the National
Endowment for the Arts Access to Local Arts Grant.
I (For full text, see communication on file in the City Clerk's Office.)
Council Member Bestpitch offered the following resolution:
I
(#38918-081610) A RESOLUTION authorizing the acceptance of an Access to
Local Arts Grant from the National Endowment for the Arts; authorizing the City
Manager to execute any forms required by the NEA in order to accept these funds,
provide any additional information, execute such other documents, and to take any
necessary actions to obtain, accept, receive, implement, use, and administer such
grant.
(For full text of resolution, see Resolution Book No. 74, page 385.)
Council Member Bestpitch moved the adoption of Resolution No. 38918-081610.
The motion was seconded by Vice-Mayor Trinkle and adopted by the following vote:
AYES: Council Members Price, Rosen, Trinkle, Bestpitch, Ferris, Lea, and
Bowers-7.
NAYS: None-G.
586
Council Member Bestpitch offered the following budget ordinance:
(#38919-081610) AN ORDINANCE to appropriate funding from the Federal
Government National Endowment for the Arts Grant, amending and reordaining certain
sections of the 2010-2011 Capital Projects and Grant Fund Appropriations, and
dispensing with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 74, page 386.)
Council Member Bestpitch moved the adoption of Budget Ordinance No. 38919-
081610. The motion was seconded by Vice-Mayor Trinkle and adopted by the following
vote:
AYES: Council Members Price, Rosen, Trinkle, Bestpitch, Ferris, Lea, and
Bowers-7.
NAYS: None-O.
DONATION: The City Manager submitted a written communication
recommending acceptance of a donation of a parcel of land on the south side of
Hartsook Boulevard, S. E., from Richard H. and Gail G. Kepley.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Rosen offered the following ordinance: '
(#38920-081610) AN ORDINANCE authorizing acceptance of a dedication to
the City of Roanoke of a parcel of land, known as a lot on Hartsook Boulevard,
containing approximately 2.883 acres, identified as Roanoke Tax Map No. 4480103;
expressing appreciation to Richard H. Kepley and Gail G. Kepley for the donation of the
land; and dispensing with the second reading of this ordinance by title.
(For full text of ordinance, see Ordinance Book No. 74, page 387.)
Council Member Rosen moved the adoption of Ordinance No. 38920-081610.
The motion was seconded by Vice-Mayor Trinkle and adopted by the following vote:
AYES: Council Members Price, Rosen, Trinkle, Bestpitch, Ferris, Lea, and
Bowers-7.
NAYS: None-O.
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CITY CODE-STORM DRAINS: The City Manager submitted a written
communication recommending amendment of the City Code to add an additional
exemption under the City's Stormwater Management Ordinance for linear development
projects.
(For full text, see communication on file in the City Clerk's Office.)
Vice-Mayor Trinkle offered the following ordinance:
(#38921-081610) AN ORDINANCE amending and reordaining subsection (d)(6)
of Section 11.4-3, Applicabilitv, of Chapter 11.4, Stormwater Manaaement, of the Code
of the City of Roanoke (1979), as amended; and dispensing with the second reading by
title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 74, page 389.)
Vice-Mayor Trinkle moved the adoption of Ordinance No. 38921-081610. The
motion was seconded by Council Member Rosen.
In response to the Mayor's inquiry regarding what the Code amendment would
allow, the City Manager responded that the amendment would allow tree planting that
would not have an impact on stormwater requirements, and that the item does not relate
to the two man-made lakes - Medmont and Montague - located in the Deyerle section
of the City, which are private lakes owned and operated by homeowner associations.
Mayor Bowers also inquired about the issue of maintaining the lakes if the
homeowners did not; whereupon, the City Manager remarked that the two lakes do not
meet the definition of storm water detention facilities and are of sufficient size regarding
impoundment volume and dam height that they fall under Virginia Dam Safety
regulations, adding that the Department of Conservation and Recreation has
administrative responsibility for dam safety regulations and the homeowners
associations are accountable by the Department to periodically inspect and maintain the
dams, and in many cases make improvements to spillways and outfalls in order to
conform to the regulations.
Council Member Rosen pointed out that storm water regulations are from the
Environmental Protection Agency (EPA), adding that the arrangement with the
homeowner associations is a federal agreement to ensure adequate controls are in
place for the two lakes, which arrangement makes it cheaper to maintain without storm
water impact and since the homeowners own the lakes, they must bear the burden of
maintenance.
588
There being no further comments by the Council Members, Ordinance No. I
38921-081610 was adopted by the following vote:
AYES: Council Members Price, Rosen, Trinkle, Bestpitch, Ferris, Lea, and
Bowers-7.
NAYS: None-O.
GRANTS-TOTAL ACTION AGAINST POVERTY: The City Manager submitted a
written communication recommending execution of the 2010-2011 CDBG Subgrant
Agreement with Total Action Against Poverty in the Roanoke Valley to conduct housing
activities for Fiscal Year 2010-2011.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Bestpitch offered the following resolution:
(#38922-081610) A RESOLUTION authorizing the City Manager to enter into the
2010-2011 Community Development Block Grant ("CDBG") subgrant Agreement with
Total Action Against Poverty in Roanoke Valley ("TAP"), upon certain terms and
conditions.
(For full text of resolution, see Resolution Book No. 74, page 390.)
I
Council Member Bestpitch moved the adoption of Resolution No. 38922-081610.
The motion was seconded by Council Member Price and adopted by the following vote:
AYES: Council Members Price, Trinkle, Bestpitch, Ferris, Lea, and Bowers-6.
NAYS: None-O.
(Council Member Rosen abstained from voting.)
(Council Member Rosen serves as the City's representative to the Board of Directors for
Total Action Against Poverty.)
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SALE/PURCHASE OF PROPERTY: The City Manager submitted a written
communication recommending execution of Amendment No. 2 to the contract between
the City of Roanoke and 220 Church, LLC, for purchase and sale of real property
located at 220 Church Avenue, S. W.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Rosen offered the following ordinance:
(#38923-081610) AN ORDINANCE authorizing the City Manager to execute
Amendment No. 2 to the purchase and sales contract dated March 4, 2010, as
amended by Amendment No.1, dated June 21, 2010, by and between the City of
Roanoke, Virginia, and 220 Church, LLC, to extend the closing date for the purchase of
City-owned property located at 220 Church Avenue, by 220 Church, LLC, until no later
than December 31, 2010, and requiring 220 Church, LLC, to provide the City written
progress reports each month; and dispensing with the second reading by title of this
ordinance.
(For full text of ordinance, see Ordinance Book No. 74, page 391.)
Council Member Rosen moved the adoption of Ordinance No. 38923-081610.
The motion was seconded by Council Member Lea.
Mayor Bowers reiterated his position in opposition of the sale of the
Commonwealth Building.
There being no additional comments by the Council Members, Ordinance No.
38923-081610 was adopted by the following vote:
AYES: Council Members Price, Rosen, Trinkle, Bestpitch, Ferris, and Lea-6.
NAYS: Mayor Bowers-1 .
SALE/PURCHASE OF PROPERTY: The City Manager submitted a written
communication recommending execution of Amendment No. 2 to the contract between
the City of Roanoke and W. E. Muse Station, LP, for purchase and sale of real property
located at 425 Church Avenue, S. W.
(For full text, see communication on file in the City Clerk's Office.)
590
Council Member Lea offered the following ordinance:
I
(#38924-081610) AN ORDINANCE approving an Amendment No.2 to a certain
Contract for Purchase and Sale of Real Property dated April 27, 2009, as amended by
Amendment No. 1 dated April 22, 2010, by and between the City of Roanoke, Virginia,
(City), and W. E. Muse Station, LP, (Buyer); authorizing the proper City officials to
execute such Amendment No.2; authorizing the City Manager to take such actions and
execute such documents as may be necessary to provide for the implementation,
administration, and enforcement of such Amendment No.2; and dispensing with the
second reading by title of this Ordinance.
(For full text of ordinance, see Ordinance Book No. 74, page 393.)
Council Member Lea moved the adoption of Ordinance No. 38924-081610. The
motion was seconded by Council Member Price and adopted by the following vote:
AYES: Council Members Price, Rosen, Trinkle, Bestpitch, Ferris, Lea, and
Bowers-7.
NAYS: None-O.
SOIL REMEDIATION: The City Manager submitted a written communication I
recommending execution of additional changes orders to the contract between the City
of Roanoke and Total Environmental Concepts, Inc., in connection with the former
Virginia Scrap Iron and Metal Company property.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Bestpitch offered the following ordinance:
(#38925-081610) AN ORDINANCE authorizing the City Manager's issuance and
execution of additional Change Orders to the City's Contract with Total Environmental
Concepts, Inc. (TEC) for additional work on the former Virginia Scrap Iron and Metal
Company Property Soil Remediation Project; authorizing the City Manager to take such
actions and execute such documents as may be necessary to provide for the
implementation, administration, and enforcement of all such Change Orders to the
above mentioned Contract, as well as the Contract itself; and dispensing with the
second reading by title of this Ordinance.
(For full text of ordinance, see Ordinance Book No. 74, page 395.)
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Council Member Bestpitch moved the adoption of Ordinance No. 38925-081610.
The motion was seconded by Council Member Ferris and adopted by the following vote:
AYES: Council Members Price, Rosen, Trinkle, Bestpitch, Ferris, Lea, and
Bowers-7.
NAYS: None-O.
SCHOOLS-BUDGET: The City Manager submitted a written communication
recommending transfer of funds in connection with the transition of responsibility for
School Crossing Guard activity.
(For full text, see communication on file in the City Clerk's Office.)
Vice-Mayor Trinkle offered the following budget ordinance:
(#38926-081610) AN ORDINANCE to transfer funding from Transfer to Schools
to Police Patrol Temporary Employee Wages, amending and reordaining certain
sections of the 2010-2011 General Fund Appropriations, and dispensing with the
second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 74, page 396.)
Vice-Mayor Trinkle moved the adoption of Budget Ordinance No. 38926-081610.
The motion was seconded by Council Member Price and adopted by the following vote:
AYES: Council Members Price, Rosen, Trinkle, Bestpitch, Ferris, Lea, and
Bowers-7.
NAYS: None-O.
HOUSING-BUDGET: The City Manager submitted a written communication
recommending approval and execution of Budget Amendment No. 3 to Amended and
Supplemented South Jefferson Cooperation Agreement 2 between the City and the
Roanoke Redevelopment and Housing Authority, including the Fourth Amended
Budget.
(For full text, see communication on file in the City Clerk's Office.)
592
Council Member Rosen offered the following ordinance:
(#38927-081610) AN ORDINANCE authorizing the proper City officials to
execute a Budget Amendment No. 3 to Amended and Supplemented South Jefferson
Cooperation Agreement 2 (Budget Amendment No.3) between the City of Roanoke
(City) and The City of Roanoke Redevelopment and Housing Authority (RRHA);
approving an amended budget for such Budget Amendment No.3; authorizing the City
Manager to take such actions and execute further documents as may be needed to
implement and administer such Budget Amendment No.3; and dispensing with the
second reading by title of this Ordinance.
(For full text of ordinance, see Ordinance Book No. 74, page 397.)
Council Member Rosen moved the adoption of Ordinance No. 38927-081610.
The motion was seconded by Council Member Lea.
Council Member Rosen asked about the balance of the Community and
Economic Development Fund after the purchase of the additional property; whereupon,
the Director of Finance reported that the balance will be approximately $800,000.00,
which amount will increase as other City properties are sold during the fiscal year. He
also stressed the importance of keeping the fund protected for future opportunities for
purchases and not for recovering costs.
There being no additional questions and/or comments by the Council Members,
Ordinance No. 38927-081610 was adopted by the following vote:
AYES: Council Members Price, Rosen, Trinkle, Bestpitch, Ferris, Lea, and
Bowers-7.
NAYS: None-O.
Council Member Rosen offered the following budget ordinance:
(#38928-081610) AN ORDINANCE to appropriate funding from the Economic
and Community Development Reserve and funds received from sale of property for the
South Jefferson Redevelopment Project, amending and reordaining certain sections of
the 2010-2011 Capital Projects Fund Appropriations and dispensing with the second
reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 74, page 399.)
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Council Member Rosen moved the adoption of Budget Ordinance No. 38928-
081610. The motion was seconded by Council Member Lea and adopted by the
following vote:
AYES: Council Members Price, Rosen, Trinkle, Bestpitch, Ferris, Lea, and
Bowers-7.
NAYS: None-O.
COMMENTS BY CITY MANAGER:
VIRGINIA STATEWIDE NEIGHBORHOOD CONFERENCE-POLICE-ACTS OF
ACKNOWLEDGEMENT-LOCAL GOVERNMENTS FOR SUSTAINABILlTY~HUMAN
RESOURCES: The City Manager announced that the 11th Annual 2010 Virginia
Statewide Neighborhood Conference would be held in Roanoke on September 23 -25 at
The Hotel Roanoke and Conference Center. He also commended the Roanoke Police
Department for receiving two awards at the 85th Annual Virginia Association of Chiefs of
Police Conference in Reston, Virginia, as well as the recognition of Officer N. D. Comas
for his intervention in a suicide attempt on April 24, 2010.
Mr. Morrill stated that the City's Fleet Department was recognized as a finalist in
the 100 Best Fleets competition for 2010, and that ICLEI - Local Governments for
Sustainability USA selected the City of Roanoke as one of four localities for its Pilot
Communities in the Virginia Go Green Community Challenge Project Phase II (Green
Community Challenge), to implement selected measures in the Green Community
Challenge and to contribute to the pilot project activities, adding that the other three
localities chosen were the Town of Blacksburg, Loudoun County and the City of Norfolk.
In conclusion, he introduced Carolyn Glover as the City's newly selected Director of
Human Resources.
REPORTS OF COMMITTEES:
SCHOOLS-BUDGET: The Roanoke City School Board submitted a written
report requesting appropriation of funds to various grant programs; and a report of the
Director of Finance recommending that Council concur in the request.
(For full text, see reports on file in the City Clerk's Office.)
594
Council Member Price offered the following budget ordinance:
(#38929-081610) AN ORDINANCE to appropriate funding from the
Commonwealth government various educational programs, amending and reordaining
certain sections of the 2010-2011 School Grant Fund Appropriations, and dispensing
with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 74, page 400.)
Council Member Price moved the adoption of Budget Ordinance No. 38929-
081610. The motion was seconded by Council Member Ferris and adopted by the
following. vote:
AYES: Council Members Price, Rosen, Trinkle, Bestpitch, Ferris, Lea, and
Bowers'" 7.
NAYS: None-O.
UNFINISHED BUSINESS: NONE.
INTRODUCTION AND CONSIDERATION OF ORDINANCES AND
RESOLUTIONS:
VIRGINIA MUNICIPAL LEAGUE: Council Member Bestpitch offered the
following resolution designating Council Member Anita J. Price as Voting Delegate and
Council Member Court G. Rosen as Alternate Voting Delegate for the Annual Business
Session and meetings of the Urban Section, and R. Brian Townsend, Assistant City
Manager for Community Development, as Staff Assistant for any meetings of the Urban
Section of the Virginia Municipal League on Tuesday, October 5, 2010 in Hampton,
Virginia:
(#38930-081610) A RESOLUTION designating a Voting Delegate and Alternate
Voting Delegate for the Annual Business Session and meetings of the Urban Section of
the Virginia Municipal League and designating a Staff Assistant for any meetings of the
Urban Section.
(For full text of resolution, see Resolution Book No. 74, page 401.)
Council Member Bestpitch moved the adoption of Resolution No. 38930-081610.
The motion was seconded by Council Member Lea and adopted by the following vote:
AYES: Council Members Price, Rosen, Trinkle, Bestpitch, Ferris, Lea, and
BoWers-7.
NAYS: None-O.
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MOTIONS AND MISCELLANEOUS BUSINESS:
INQUIRIES AND/OR COMMENTS BY THE MAYOR AND MEMBERS OF
COUNCIL:
ACTS OF ACKNOWLEDGEMENT: Council Member Rosen recognized Council
Member Lea on receiving the William H. Hastie Award for national leadership in the field
of criminal justice at the 2010 Annual National Association of blacks in Criminal Justice
Conference in Atlanta, and commended him for his work and accomplishments during
his 34-year career in criminal justice services.
RECREATION-SCHOOLS: Vice-Mayor Trinkle requested an update on the two
City pools since the temperature during some of the hot days of summer had been
exceptionally high; and he announced the Blessing of Schools would be held on
Sunday, August 22, 2010 at 4:00 p.m., at William Fleming High School, and encouraged
the public to attend.
NEIGHBORHOODS-POLICE: Council Member Lea asked the City Manager to
study the possible use of cameras to monitor neighborhood streets and report his
findings to the Council.
PLANNING-COUNTRYSIDE: Council Member Ferris commended City staff on
its efforts relating to the public meetings held to receive citizen input regarding
Countryside, stating that the neighborhood residents deserved a decision,and whatever
plan the Council endorsed, the City must be able to afford it.
STATE OF THE CITY: Mayor Bowers stated that he was pleased with the
feedback from his State of the City Address given on Thursday, August 12, 2010, at the
Sheraton Hotel and Conference Center.
At 4:33 p.m., the Mayor declared the meeting in recess until 7:00 p.m., in the City
Council Chamber, Room 450, fourth floor, Noel C. Taylor Municipal Building.
At 7:00 p.m., the Council meeting reconvened in the Council Chamber, Room
450, fourth floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., with
Mayor Bowers presiding.
PRESENT: Council Members Anita J. Price, Court G. Rosen, David B. Trinkle,
William D. Bestpitch, Raphael E. Ferris, Sherman P. Lea, and Mayor David A.
Bowers-7.
ABSENT: None-O.
The Mayor declared the existence of a quorum.
596
OFFICERS PRESENT: Christopher P. Morrill, City Manager; William M. I
Hackworth, City Attorney; Ann H. Shawver, Director of Finance; and Stephanie M.
Moon, City Clerk.
The Invocation was delivered by Mayor Bowers.
The Pledge of Allegiance to the Flag of the United States of America was led by
Mayor Bowers.
PUBLIC HEARINGS:
TAXES: Pursuant to instructions by the Council, the City Clerk having advertised
a public hearing for Monday, August 16, 2010 at 7:00 p.m., or as soon thereafter as the
matter may be heard, on the question of adoption of an ordinance pursuant to 958.1-
3651, Code of Virginia (1950), as amended, approving the request of Family Service of
Roanoke Valley for designation of its real property as exempt from taxation, the matter
was before the body.
Legal advertisement of the public hearing was published in The Roanoke Times
on Friday, August 6, 2010.
(See publisher's affidavit on file in the City Clerk's Office.)
I
The City Manager submitted a written communication recommending that Family
Service, non-stock, not-for-profit corporation, be exempt from taxation of real property
located at 360 and 366 Campbell Avenue, S. W., effective January 1, 2011, if the
organization agrees to pay the subject service charges on the real estate by January 1,
2011.
(For full text, see communication on file in the City Clerk's Office.)
Vice-Mayor Trinkle offered the following ordinance:
(#38931-081610) AN ORDINANCE exempting from real estate property taxation
certain property of Family Service of Roanoke Valley, located in the City of Roanoke, an
organization devoted exclusively to charitable or benevolent purposes on a non-profit
basis; providing for an effective date; and dispensing with the second reading by title of
this ordinance.
(For full text of ordinance, see Ordinance Book No. 74, page 402.)
Vice-Mayor Trinkle moved the adoption of Ordinance No. 38931-081610. The
motion was seconded by Council Member Rosen.
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The Mayor inquired whether there were persons present wishing to speak on the
matter. There being none, he declared the public hearing closed.
There being no questions and/or comments by the Council Members, Ordinance
No. 38931-081610 was adopted by the following vote:
AYES: Council Members Price, Rosen, Trinkle, Bestpitch, Ferris, Lea, and
Bowers-7.
NAYS: None-O.
ZONING: Pursuant to Resolution No. 25523 adopted by the Council on Monday
April 6, 1981, the City Clerk having advertised a public hearing for Monday, August 16,
2010, at 7:00 p.m., or as soon thereafter as the matter may be heard, on the request of
Peters Creek Square Development Group to rezone property located at 1717 Peters
Creek Road, N. W., Official Tax No. 6380205, from CG, General Commercial District,
and R7, Residential Single Family District, to CLS, Commercial Large Site District,
subject to the condition that the property be developed in substantial conformity with a
development plan prepared by ACS Design, dated July 14, 2010, for the purpose of
expanding the existing structure and providing an additional structure and parking for
commercial uses, the matter was before the body.
Legal advertisement of the public hearing was published in The Roanoke Times .
on Friday, July 30,2010 and Friday, August 6,2010.
(See publisher's affidavit on file in the City Clerk's Office.)
The City Planning Commission submitted a written report recommending
approval of the rezoning, finding that the application to rezone the subject property to be
consistent with Vision 2001-2020, the Peters Creek North Neighborhood Plan, and the
City's Zoning Ordinance, and the proposed expansion will enable the redevelopment
and maximized use of an existing commercial property.
(For full text, see report on file in the City Clerk's Office.)
Council Member Lea offered the following ordinance:
(#38932-081610) AN ORDINANCE to amend 936.2-100, Code of the City of
Roanoke (1979), as amended, and the Official Zoning Map, City of Roanoke, Virginia,
dated December 5, 2005, as amended, to rezone certain property within the City,
subject to a certain condition proffered by the petitioner; and dispensing with the second
reading of this ordinance by title.
(For full text of ordinance, see Ordinance Book No. 74, page 404.)
598
Council Member Lea moved the adoption of Ordinance No. 38932-081610. The I
motion was seconded by Vice-Mayor Trinkle.
The Mayor inquired whether there were persons present wishing to speak on the
matter. There being none, he declared the public hearing closed.
There being no questions and/or comments by the Council Members, Ordinance
No. 38932-081610 was adopted by the following vote:
AYES: Council Members Price, Rosen, Trinkle, Bestpitch, Ferris, Lea, and
Bowers-7.
NAYS: None-O.
ZONING: Pursuant to Resolution No. 25523 adopted by the Council on Monday
April 6, 1981, the City Clerk having advertised a public hearing for Monday, August 16,
2010, at 7:00 p.m., or as soon thereafter as the matter may be heard, on the request to
amend Vision 2001-2020, the City's Comprehensive Plan, to: (1) repeal the Melrose-
Rugby Neighborhood Plan, adopted by City Council on June 18, 2001, and replace it
with the Melrose-Rugby Neighborhood Plan dated July 15, 2010 ("Plan"), as amended
at the public hearing on July 15, 2010, which includes the following updated priority
initiatives: continue rental inspections and code enforcement, evaluate the I
transportation system and pedestrian/bicycle improvements, ensure continued
recreational service in Eureka Park, consider the neighborhood as a focus area for
federal grant funds, and update the Plan's land use map; and (2) amend the current
Loudon-Melrose/Shenandoah West Neighborhood Plan, adopted by City Council on
December 16, 2002, to include the Loudon-Melrose/Shenandoah West Neighborhood
Plan Update dated July 15, 2010, as amended at the public hearing on July 15, 2010,
which includes the following updated priority initiatives for the Loudon-Melrose
neighborhood: continue rental inspections and code enforcement, acquire grants to
facilitate brownfield redevelopment, create a master plan for Melrose Park, consider the
neighborhood as a focus area for federal grant funds, increase bicycle/pedestrian
amenities, and update the rand use map to identify potential changes in industrial
districts, and policies and actions, the matter was before the body.
Legal advertisement of the public hearing was published in The Roanoke Times
on Friday, July 30, 2010 and Friday, August 6, 2010.
(See publisher's affidavit on file in the City Clerk's Office.)
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The City Planning Commission submitted written reports recommending
amendment of Vision 2001 -2020 to include the Melrose Rugby Neighborhood Plan;
and amendment of Vision 2001 -2020 to include the Loudon-Melrose/Shenandoah West
Neighborhood Plan.
(For full text, see reports on file in the City'Glerk's Office.)
Council Member Price offered the following ordinance:
(#38933-081610) AN ORDINANCE amending Vision 2001-2020, the City's
Comprehensive Plan, by deleting the Melrose-Rugby Neighborhood Plan adopted June
18, 2001, and replacing it with the Melrose-Rugby Neighborhood Plan dated July 15,
2010, as amended at the public hearing on July 15, 2010; and dispensing with the
second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 74, page 405.)
Council Member Price moved the adoption of Ordinance No. 38933-081610. The
motion was seconded by Vice-Mayor Trinkle.
The Mayor inquired whether there were persons present wishing to speak on the
matter.
Barbara Duerk appeared before the Council and spoke in support of the Melrose-
Rugby and Loudon-Melrose Plans.
Estelle McCadden appeared before the Council and spoke in support of the
Melrose-Rugby Plan. She called attention to page 2 of the Plan whereby it states that
the Parks and Recreation Department should ensure that the existing services of
Eureka Park be equaled or improved if a new recreation center is built and that children
should be able to safely walk or bike to it, and requested that the word "equaled"
removed from the statement since the Center was an embarrassment to the community.
She suggested that the word "better" be used instead.
Mayor Bowers suggested that the word "equaled" be removed.
Based upon comments by Ms. McCadden regarding the condition of the Center,
Council Member Bestpitch requested that the City.Manager investigate the matter,
report findings and his recommendation(s) to the Council. .
Mayor Bowers also pointed out that the City Manager had asked staff to prepare'
a long-term study of all City properties so that a baseline could be established.
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There being no additional questions and/or comments by the Council Members, I,
Ordinance No. 38933-081610 was adopted by the following vote:
AYES: Council Members Price, Rosen, Trinkle, Bestpitch, Ferris, Lea, and
Bowers-7.
NAYS: None-O.
Council Member Price offered the following ordinance:
(#38934-081610) AN ORDINANCE amending Vision 2001-2020, the City's
Comprehensive Plan, by amending the Loudon-Melrose/Shenandoah. West
Neighborhood Plan to include the Loudon-Melrose/Shenandoah West Neighborhood
Plan Update dated July 15, 2010, as amended at the public hearing on July 15, 2010;
and dispensing with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 74, page 407.)
Council Member Price moved the adoption of Ordinance No. 38934-081610. The
motion was seconded by Vice-Mayor Trinkle and adopted by the following vote:
AYES: Council Members Price, Rosen, Trinkle, Bestpitch, Ferris, Lea, and I
Bowers-7.
NAYS: None-O.
ZONING: Pursuant to Resolution No. 25523 adopted by the Council on Monday
April 6, 1981, the City Clerk having advertised a public hearing for Monday, August 16,
2010, at 7:00 p.m., or as soon thereafter as the matter may be heard, on the request of
Innovative Educational Partners, LLC, to permanently vacate, discontinue and close
that portion of Third Street, S. E., which is located between Norfolk and Campbell
Avenues, S. E., the matter was before the body.
Legal advertisement of the public hearing was published in The Roanoke Times
on Friday, July 30,2010 and Friday, August 6,2010.
(See publisher's affidavit on file in the City Clerk's Office.)
The City Planning Commission submitted a written report advising that approval
of the closure of a portion of Tl1ird Street, S. E., as set forth in Amended Application
No.1, dated July 14, 2010 failed.
(For full text, see report on file in the City Clerk's Office.)
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The Mayor called attention to two measures that were submitted for
consideration by the Council - (1) relating to Amended Application No. 1 considered by
Planning Commission; and (2) relating to Amended Application No.2 tiled by Applicant
after Planning Commission meeting.
Chris Chittum, Agent, City Planning Commission, submitted a written report, on
behalf of staff, recommending that certain conditions be imposed, as well as conveying
the right-of-way to the applicant with no payment to the City, adding that the applicant
proposes public infrastructure improvements that exceed the value of the right-of-way.
(For full text, see report on file in the City Clerk's Office.)
Council Member Bestpitch offered the following ordinance relating to Amended
Application No.2 filed by Applicant after Planning Commission meeting:
(#38932-081610) AN ORDINANCE to amend 936.2-100, Code of the City of
Roanoke (1979), as amended, and the Official Zoning Map, City of Roanoke, Virginia,
dated December 5, 2005, as amended, to rezone certain property within the City,
subject to a certain cQndition proffered by the petitioner; and dispensing with the second
reading of this ordinance by title.
(For full teXt of ordinance, see Ordinance Book No. 74, page 404.)
Council Member Bestpitch moved the adoption of Ordinance No. 38932-081610.
The motion was seconded by Council Member Lea.
Mr. Chittum explained the difference between the two ordinances stating that the
first ordinance is based on the filing of an amended application during the Plannit:lg
Commission meeting that was held on Thursday, July 23, 2010; and the second
ordinance relates to an application that was filed after the Planning Commission
meeting on July 23, 2010, which includes a pedestrian sidewalk through the site. He
pointed out that the previous application, of which the Planning Commission voted 3-3,
did not include a walkway through the site.
Council Member Ferris questioned why the second application was filed;
whereupon, Mr. Chittum advised that the applicant was attempting to respond to the
Planning Commission's concerns regarding a walkway through the site.
Council Member Bestpitch asked if the additional sidewalk and relocation of
plantings were part of the amendment filed by the applicant or were based upon a
recommendation by City staff; whereupon, Mr. Chittum indicated that the amendment
reflected a staff recommendation that was based on the final application filed by the
applicant.
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Mayor Bowers asked if the area in question was a portion of 3rd Street directly in I
front of the former Mill Mountain Theater storage building, and if the street would be
vacated and developed into a green space with a public walkway from Norfolk Avenue
to Campbell Avenue, S. W.; whereupon, Mr. Chittum answered in the affirmative and
noted that staff would also ask that the walkway be placed in public easement so that
the public could traverse the site.
The Mayor inquired whether there were persons present wishing to speak on the
matter.
Lucas Thornton appeared in support of the petitioner and shared an overview of
the proposed use of the vacated portion of Third Street, adding that Norfolk and
Southern had expressed no interest in maintaining or acquiring any of the portion of
Third Street requested for vacation; and he shared the following proposal:
~ Remove the asphalt, existing deteriorated sidewalk, curb and gutter
along Third Street;
~ Work with Norfolk and Southern to remove and burry the utility lines -
not only a long this block between Norfolk and Campbell but all the
way to Tazewell;
~ Install more than thirty-five trees, hundreds of landscape bushes and
evergreens;
~ Install benches and a plaza along Campbell Avenue;
~ Build sidewalk, curb and gutter along Campbell Avenue along the north
edge of Third Street;
~ Build new storm water entrances along Campbell Avenue;
~ Build new sidewalk, curb and gutter along Norfolk Avenue;
~ Install a new and attractive safety fence along the railroad tracks on
the western edge of the park; and
~ Install more than 20,000 square feet of new sod
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Mr. Thornton mentioned that the costs alone would total over $160,000.00, more
than 150 percent of the assessed cost of the street property. He added that what is
properly termed the park, the following would need to occur:
~ Install more than 200 feet of sidewalk along the full property line along
Norfolk Avenue;
~ Install new trees, curbs, gutters and a landscape strip;
~ Install a new entrance along Campbell Avenue;
~ Install new curb, gutters and stormwater entrances on Campbell
Avenue; and
~ Install new trees, in tree grates along Campbell Avenue.
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He remarked. that the costs were estimated to be an additional $85,000.00,
bringing the total investment in the City's infrastructure to more than $245,000.00, twice
the assessed value of the property on Third Street.
Due to the financial strain on the applicant, he stated that such improvements ---
$160,000.00 along Third Street and more than $245,000.00 in total improvements to the
City's sidewalks and streets - the cost of trees being located in grates, as
recommended by City staff, including the wells, was estimated at more than $2,500.00
per tree, a total of 16 trees to be located along the sidewalk on Norfolk and Campbell
Avenues, an additional $40,000.00 at a minimum, and moreover another $10,000.00 for
sidewalk and concrete, all of which total nearly $50,000.00 of additional expenses,
adding that the additional amount would have a financial impact on Innovative
Educational Partners.
(See copy of comments on file in the City Clerk's Office.)
Gretchen Weinning appeared before the Council in support of the project.
Barbara Duerk appeared before the Council and spoke about a possible
connection between Lick Run and Mill Mountain Greenway, as well as extending the
Railwalk to Campbell Avenue and past the bus barn to Tinker Creek Greenway on Wise
and west along Shenandoah Avenue to 24th Street. She asked that a non-motorized
passage be maintained when the City vacates, discontinues or closes public property.
(See copy of comments on file in the City Clerk's Office.)
There being no additional speakers, the Mayor declared the public hearing
closed.
Vice-Mayor Trinkle questioned why concrete tree wells were being required in
Option two; whereupon, Mr. Chittum answered that there are street design guidelines
for each area of the City and the element of running the sidewalk from the front to the
back of the property would provide a visual signal that you were in the downtown area.
Vice-Mayor Trinkle asked if street lighting was in the plan; whereupon, Mr.
Chittum answered that none was proposed. The Vice-Mayor also inquired if the
petitioner was amenable with Option 2 without the tree wells.
After much discussion regarding details of the project related to the request,
including requirements for tree wells, sidewalk use, and parking issues, Mayor Bowers
asked that City staff be allowed to work with the developer to address the specifics of
the project.
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There was a suggestion that the language in Ordinance No. 38932-081610 I
relating to the Amended Application No. 2 filed by the applicant after the City Planning
Commission meeting, on Page 3, Paragraph 1 following dated July 23, 2010, be
deleted.
There being no objection by the Council, Council Member Ferris moved that the
language stated in Ordinance No. 38932-081610 relating to the Amended Application
No. 2 filed by the applicant after the City Planning Commission meeting, which states,
"with the additional requirement that the planting strip between the sidewalk and curb be
substituted with additional sidewalk width and that trees be located in wells, such design
being consistent with the Street Design Guidelines for downtown.", be deleted. The
motion was seconded by Council Member Rosen and unanimously adopted.
There being no additional questions and/or comments by the Council Members,
Ordinance No. 38932-081610, as amended, was adopted by the following vote:
AYES: Council Members Price, Rosen, Trinkle, Bestpitch, Ferris, Lea, and
Bowers-7.
NAYS: None-O.
HEARING OF CITIZENS UPON PUBLIC MATTERS: The Mayor advised that I
City Council sets this time as a priority for citizens to be heard and matters requiring
referral to the City Manager will be referred immediately for response, recommendation
or report to Council.
RECREATION-YOUTH-INNER CITY ATHLETIC ASSOCIATION: The following
persons appeared and voiced their concern about the unfairness of the Inner-City
Athletic Association not being allowed to become a separate region as part of the Youth
Athletic Council: Robert Gravely, George Riles, Jerome Saunders (see comments on
file in the City Clerk's Office), Jonathan Mack, and Jamie Price.
There being no further business, at 8:29 p.m., the Mayor declared the meeting in
recess to be reconvened on Monday, August 30, 2010, at 8:00 a.m., in the Virginia
Western Community College Natural Science Center, 3096 Colonial Avenue, S. W.,
Roanoke, Virginia, for a Council Strategic Planning Work Session.
The Council meeting reconvened on Monday, August 30, 2010, at 8:00 a.m., in
the Virginia Western Community College Natural Science Center, 3096 Colonial
Avenue, S. W., Roanoke, Virginia, for a Council Strategic Planning Work Session, with
Mayor David A. Bowers presiding.
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PRESENT: Council Members Anita J. Price (arrived late), Court, G. Rosen,
David B. Trinkle, William D. Bestpitch, Rafael E. Ferris, Sherman P. Lea and Mayor
David A. Bowers-7.
ABSENT: None-O.
OFFICERS PRESENT: Christopher P. Morrill, City Manager; William M.
Hackworth, City Attorney; Ann H. Shawver, Director of Finance; and Stephanie M.
Moon, City Clerk.
OTHERS PRESENT: R. Brian Townsend, Assistant City Manager for
Community Development; James Grigsby, Assistant City Manager for Operations;
Sherman M. Stovall, Director, Management and Budget; Amelia Merchant, Budget
Administrator; Jonathan E. Craft, Deputy City Clerk; Jim Chrisinger, Senior Partner, the
Public Strategies Group; Dr. Abrina M. Schnurman-Crook, Executive Director, Batten
Leadership Institute, Hollins University; and Jennifer T. Brothers, Clinical Education
Specialist, Hollins University.
Mayor Bowers welcomed everyone to the Planning Work Session. He stated the
purpose for the session and introduced the facilitators.
The team shared the following with the Council:
· Team Assessment/Team Building
· Focus on group processing
· Priorities of City Council
· Build budget around outcomes - "Begin with the end in mind"
· Set direction in order to receive more value
· Request for results (similar to Request for Proposals)
Ex. Write a proposal to request spending
· Council will have an opportunity to send message for reward
· Ensure that organizations feel as true partners. Input is important and
investment in community is valued
· Whole dollars have to be spent
· Consider citizens point of view when considering priorities
· Hold departments accountable for producing outcomes
· Although elected officials do not have control, public will hold accountable
At this point, Council Member Price entered the meeting (8:25 a.m.)
Mr. Chrisinger stated that everyone should look at the priorities of the people of
Roanoke, adding that in government, actions and money are only a part of the puzzle
that government needs to be steered.
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. Economy Jobs/Development - make Roanoke a thriving business~friendly
community that encourages prosperity and job opportunities
o Tourism development
o Downtown development
o Prosperity and business growth
o Government stays out of the way
o Regional approaches
o Clean and green
o Events and festivals
o Uniform Marketing/branding
o World class economic development function
. Quality of Life - create a positive quality of life for all city residents by
making Roanoke an attractive, vibrant city in which to live, work and play
o "Strengthen" instead of "create"
o greenways, parks and recreation, pools, libraries, parks, festival
grounds, arts and cultural activities
o strong neighborhood associations partnering with the City
o things that make Roanoke special/authentic
o celebration of diversity
. Education - Improve student performance and graduation rates through
proper results - driven school funding that encourages greater value
through shared services and community involvement
o Provide resources/services to the school division, instead of school
funding
o Workforce development
o Community colleges
o Education for life
. Safety - ensure that citizens' emergency safety needs are promptly net
and promote ongoing safe/livable neighborhoods
o Neighborhoods and commercial corridors
o Promote ongoing initiatives that create safe and livable neighborhoods
and commercial corridors
o Code enforcement
o Natural disasters, emergency preparedness, river flooding
. Human Services- Roanoke is a caring community that provides a social
safety net while encouraging self-sufficiency...
o Not all citizens will become self-sufficient
o Mental health services accessibility (services are not necessary in sink
with accessibility)
o Veterans and senior citizens
o Adult protective services, child protective services
o Support to the most vulnerable or at risk
o Spending funds wisely; producing appropriate outcomes
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Council was instructed to draft statements using the following seven categories:
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o Regional approach to provision of services (across all outcomes)
. "Good Government" - Provide efficient, responsible and open government
to well serve our citizens
o accountable to taxpayers and serve our citizens well
o fair share of collection of revenue; citizens pay their fair share of taxes
o equality in taxation
o open and accessible
o fiscal responsible
. Infrastructure - work to maintain and create good city services for a clean,
safe and sound infrastructure
o Such as stormwater, solid waste management, sidewalks,
public/alternative transportation, greenways, streets, neighborhood
beautification and regional cooperation
o "maintain and create...."
o sound and constantly improving
o maintenance on building, historic property, Parks and Recreation
facilities
There was discussion to determine what type of statements should be used by
Council to state their priorities. The Council brainstormed and reported the following:
. "Good Government"
o bond rating
o comparable tax rates
o national accreditations
o citizen survey/customer service
o collection rates
o transparent government
o responsiveness and turn around times
o federal/state office - accessibility
. Economic Development
o Unemployment rate
o Job creation
o T ax rates
o New business
o Responsiveness and turn around times
o Tax incentives invested
o Regional partnership data (website)
o Uniform marketing with CVB (branding)
o Sales tax per capita
o Median income
o Population growth
o Homeownership (%)
o Business retention
o Visitor survey
o Volume of convention/special event business
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o Creative connector
. Safety
o National accreditation
o Crime rate
o Recidivism/community re-entry
o Response times
o Loss of life/property damage
o Perceptions of safety
. Human Services
o Homelessness/rental assistance
o Domestic violence/education
o Number of children in foster care, CPS, APS
. 0 Success rate of those receiving services (permanency)
o Local share funding
o Maintenance in the community vs. hospitalization (mental health services)
. Education
o Graduation rates
o Drop out rates
o Truancy
o AYP/SOL scores
o Free and reduced lunch rates )
o Shared services (how many services shared and value added)
o Post-secondary activity (technical training, college, community college,
military
o Accreditation
o SAT
o Teacher pay comparison
o Teacher retention
o Participation at higher education center, medical school
o Participation in life-long learning activities/programs
o Public television support
. Quality of Life
o Life long learning activity participation
o Citizen survey question
o City services (potholes, solid waste collection, responsiveness)
o Residential property values
o Distance to park facility./green space
o . Festival frequency, attendance, economic impact, new
festivals/events/marathons
o Use of greenways, recreation facilities
o Measurement of carbon footprint
o Tree canopy
. Infrastructure
o Flood prevention/decrease number of flooded properties
o Stormwater maintenance efforts
o Street paving
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o Percent of budget spent on capital maintenance activities
o Sidewalks, curbs and gutters
o Rate of water/sewer line replacements
o Decrease in solid waste; increase in recycling
o Customer perception - responsiveness
o VDOT funding level - use of funding
o Traffic signalization (go green)
o Bridge maintenance
o 'Walkable" streets
o bike friendly community status
o airport - flights and embarkations
o rail service and commuter service
o affordability of transportation (consistent methodology)
o neighborhood plans - accomplishments completed
o public transiWalley Metro/RADAR
The City Manager will take the list and work into budget process.
At 12:10 p.m., the meeting was declared in recess.
At 12:46 p.m., the meeting reconvened with Mayor Bowers presiding and all
Members of the Council in attendance.
Round table dialogue was held regarding the five dysfunctions of a team and the
politics of change.
(See documents on file in the City Clerk's Office.)
Mr. Morrill called attention to referenced information distributed to the Council
under date of August 23, 2010, i.e.: an example of budgeting for outcomes priority
statements from other localities; a summary of the results from the FY201 0-2011 budget
survey; and a summary of the results from the 2007 citizen survey.
(See copies of information on file in the City Clerk's Office.)
The following additional items were listed as hopes and fears regarding the new
budget process:
Hopes
. Argument for funding
. Process Embraced
. Opportunity in Adversity
. Transform how Government is Seen
. Budget Reflects Priorities (Citizen)
. Public Understands Process
. Get More Accomplished
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. Buy-in
. Maintain Position with Cities of Same Size
. Allow Taking a Longer Term View
. Promotes Collaboration
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Fears
. Less Transparency
. Less Control
. Results Come Back to Haunt Council
. Lack of Understanding - Leads to Breakdown of Communication
. Who Have we Left Out?
. Priority Given to Things that are Easy to Measure
. Not Knowing the Process and Understanding it
. It will Actually Increase Costs
The items listed below were things to be considered by the Council while going
into the budget process:
. More work at first
. Once you fund things, you want to know how you are doing
. Focus on the ones that matter
. Make the case for spending (Research, Data, Etc.) I
. Generate more collaboration
. Leveraging of resources
. As you have employees serve on teams, they get a broader vision for the
whole organization
. Be very realistic
. Advantage of having a City Manager with experience
. Allow proposals in the alternative
Also, things to remember about the new process:
. City-wide priority teams will be cross functional
. Strategic maps
. Educational kick-off for employees
. New budget will look differently
. Begin with the end in mind
Following indepth discussion of the listed items, the City Manager indicated that
the next step would be to establish priority teams that would be responsible for refining
the priority statements, creating strategy maps for addressing the priorities, and
developing requests for results to meet the priorities, adding that it is anticipated that the I
initial work of the priority teams could be completed with the next 45 - 60 days, after
which the abovementioned information would be presented to the Council.
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There being no further discussion, the Mayor declared the recessed meeting
adjourned at 2:00 p.m.
APPROVED
ATTEST:
~h). ~
Stephanie M. MOO:!
. City Clerk