HomeMy WebLinkAboutCouncil Actions 06-07-10
REVISED
TRINKLE
38817-060710
ROANOKE CITY COUNCIL
REGULAR SESSION
JUNE 7, 2010
9:00 A.M.
EOC CONFERENCE ROOM
ROOM 159
AGENDA
Call to Order -- Roll Call Vice-Mayor Lea was absent.
A communication from Mayor David A. Bowers requesting that Council convene in a
Closed Meeting to discuss vacancies on certain authorities, boards, commissions and
committees appointed by Council, pursuant to Section 2.2-3711 (A)(1), Code of Virginia
(1950), as amended.
(6-0)
A communication from Council Member Gwendolyn W. Mason, Chair, City Council
Personnel Committee, requesting that Council convene in a Closed Meeting to discuss
annual performance evaluations of certain of the Council-Appointed Officers, pursuant to
Section 2.2-3711 (A)(1), Code of Virginia (1950), as amended.
(6-0)
ITEMS LISTED ON THE 2:00 P.M. COUNCIL DOCKET REQUIRING
DISCUSSION/CLARIFICATION AND ADDITIONS/DELETIONS TO THE 2:00 P.M.
AGENDA. NONE.
TOPICS FOR DISCUSSION BY THE MAYOR AND MEMBERS OF COUNCIL. NONE.
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BRIEFINGS:
. RRHA - Redevelopment Plan Amendment 30 minutes
Action to be taken on Monday, June 21 at 2:00 p.m.
. Mill Mountain Easement 30 minutes
Public hearing on Monday, June 21 at 7:00 p.m.
. AIR Project Location/Selections 30 minutes
· Solid Waste/Brush Pickup Schedule 15 minutes
. Real Estate Rehabilitation Tax Abatement Program 45 minutes
Citizen comments regarding the matter may be heard following the public
hearings scheduled to be held on Monday, June 21 at 7:00 p.m.
THE COUNCIL MEETING WAS DECLARED IN RECESS FOR CLOSED MEETINGS AND
RECONVENED AT 2:00 P.M., IN THE COUNCIL CHAMBER, ROOM 450, NOEL C.
TAYLOR MUNICIPAL BUILDING.
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ROANOKE CITY COUNCIL
REGULAR SESSION
JUNE 7, 2010
2:00 P.M.
CITY COUNCIL CHAMBER
AGENDA
1. Call to Order--RolI Call. Vice-Mayor Lea was absent.
The Invocation was delivered by Mayor David A. Bowers.
The Pledge of Allegiance to the Flag of the United States of America will be
led by Mayor Bowers..
Welcome. Mayor Bowers.
NOTICE:
Today's Council meeting will be televised live and replayed on RVTV Channel 3 on
Thursday, June 10 at 7:00 p.m., and Saturday, June 12 at 4:00 p.m. Council
meetings are offered with closed captioning for the hearing impaired.
'ANNOUNCEMENTS:
THE PUBLIC IS ADVISED THAT MEMBERS OF COUNCIL RECEIVE THE CITY
COUNCIL AGENDA AND RELATED COMMUNICATIONS, REPORTS,
ORDINANCES AND RESOLUTIONS, ETC., ON THE THURSDAY PRIOR TO THE
COUNCIL MEETING TO PROVIDE SUFFICIENT TIME FOR REVIEW OF
INFORMATION. CITIZENS WHO ARE INTERESTED IN OBTAINING A COPY OF
ANY ITEM LISTED ON THE AGENDA MAY CONTACT THE CITY CLERK'S
OFFICE, ROOM 456, NOEL C. TAYLOR MUNICIPAL BUILDING, 215 CHURCH
AVENUE, S. W., OR CALL 853-2541.
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THE CITY CLERK'S OFFICE PROVIDES THE MAJORITY OF THE CITY
COUNCIL AGENDA ON THE INTERNET FOR VIEWING AND RESEARCH
PURPOSES. TO ACCESS AGENDA MATERIAL, GO TO THE CITY'S
HOMEPAGE AT WWW.ROANOKEVA.GOV.CLlCK ON THE SERVICE ICON,
CLICK ON COUNCIL AGENDAS TO ACCESS THE APPROPRIATE AGENDA
AND COUNCIL MEETING. IF ADOBE ACROBAT IS NOT AVAILABLE, A
PROMPT WILL APPEAR TO DOWNLOAD PRIOR TO VIEWING AGENDA
, INFORMATION.
NOTICE OF INTENT TO COMPLY WITH THE AMERICANS WITH DISABILITIES
ACT. SPECIAL ASSISTANCE IS AVAILABLE FOR DISABLED PERSONS
ADDRESSING CITY COUNCIL. EFFORTS WILL BE MADE TO PROVIDE
ADAPTATIONS OR ACCOMMODATIONS BASED ON INDIVIDUAL NEEDS OF
QUALIFIED INDIVIDUALS WITH DISABILITIES, PROVIDED THAT REASONABLE
ADVANCE NOTIFICATION HAS BEEN RECEIVED BY THE CITY CLERK'S
OFFICE.
ALL PERSONS WISHING TO ADDRESS COUNCIL WILL BE REQUIRED TO
CALL THE CITY CLERK'S OFFICE PRIOR TO THE MONDAY COUNCIL
MEETING, OR REGISTER WITH THE STAFF ASSISTANT AT THE ENTRANCE
TO THE COUNCIL CHAMBER PRIOR TO COMMENCEMENT OF THE COUNCIL
MEETING. ONCE THE COUNCIL MEETING HAS CONVENED, THERE WILL BE
NO FURTHER REGISTRATION OF SPEAKERS, EXCEPT FOR PUBLIC
HEARING MATTERS. ON THE SAME AGENDA ITEM, ONE TO FOUR
SPEAKERS WILL BE ALLOTTED FIVE MINUTES EACH; HOWEVER, IF THERE
ARE MORE THAN FOUR SPEAKERS, EACH SPEAKER WILL BE ALLOTTED
THREE MINUTES.
ANY PERSON WHO IS INTERESTED IN SERVING ON A CITY COUNCIL
APPOINTED AUTHORITY, BOARD, COMMISSION OR COMMITTEE IS
REQUESTED TO CONTACT THE CITY CLERK'S OFFICE AT 853-2541, OR
ACCESS THE CITY'S HOMEPAGE AT WWW.ROANOKEVA.GOV, TO OBTAIN
AN APPLICATION.
2. PRESENTATIONS AND ACKNOWLEDGEMENTS:
Introduction of delegation from City ofOpole, Poland, Roanoke Sister City.
Presented Honorary Certificates to the delegates from Opole, Poland.
A resolution memorializing William Hamilton "Ham" Flannagan, longtime
Administrator of Roanoke Memorial Hospital and 1986 Citizen of the Year.
Adopted Resolution No. 38817-060710. (6-0)
Presented ceremonial copies of Resolution to the Flannagan family members.
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3. HEARING OF CITIZENS UPON PUBLIC MATTERS:
CITY COUNCIL SETS THIS TIME AS A PRIORITY FOR CITIZENS TO BE
HEARD. MATTERS REQUIRING REFERRAL TO THE CITY MANAGER WILL BE
REFERRED IMMEDIATELY FOR RESPONSE, RECOMMENDATION OR REPORT
TO COUNCIL.
The following individuals appeared before the Council:
Robert Gravely
Brent Riley
Frank Munley
Tom Nasta
Kenison
Qavid Carson
4.
CONSENT AGENDA
(APPROVED 6-0)
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED
TO BE ROUTINE BY THE MEMBERS OF CITY COUNCIL AND WILL BE
ENACTED BY ONE MOTION. THERE WI~L BE NO SEPARATE DISCUSSION OF
THE ITEMS. IF DISCUSSION IS DESIRED, THE ITEM WILL BE REMOVED
FROM THE CONSENT AGENDA AND CONSIDERED SEPARATELY.
C-1 Minutes of the regular meeting of Council held on Tuesday, February 16,
2010.
RECOMMENDED ACTION:
Dispensed with the reading of the minutes and
approved as recorded.
C-2 A communication from the City Manager requesting that Council schedule a
public hearing for Monday, June 21,2010, at 7:00 p.m., or as soon thereafter as the
matter may be heard, to consider the lease renewal of space to Hertz Corporation
to operate an automobile rental establishment at 1302 Municipal Road, N. W.
RECOMMENDED ACTION: Concurred in the request.
C.,.3 A communication from the City Clerk advising of the resignation of Patricia A.
Smith as a member of the Roanoke Neighborhood Advocates, effective May 14,
2010.
RECOMMENDED ACTION: Accepted the resignation and received and
filed the communication.
5
C-4 A communication from the City Clerk advising of the resignation of Council
Member-Elect Bill Bestpitch as a member of the Architectural Review Board,
effective June 11,2010.
RECOMMENDED ACTION: Accepted the resignation and received and
filed the communication.
C-5 A communication from the City Clerk advising of certain vacancies on the
Roanoke Arts Commission.
RECOMMENDED ACTION: Received and filed.
C-6 Reports of qualification of the following individuals:
Christopher P. Morrill to fill the unexpired term of Darlene L. Burcham
as a City representative of the Roanoke Valley Allegheny Regional
Comprehensive Economic Development Strategy Committee ending
March 31,2011;
R. Brian Townsend as a City representative to Virginia's First
Regional Industrial Facility Authority for a four-year term of office
ending June 30,2014;
John P. Bradshaw, Jr., as a City representative to the Western
Virginia Water Authority Board of Directors for a four-year term of
office ending June 30,2014;
John C. Moody, Jr., as a member of the Board of Fire Appeals for a
four-year term of office ending June 30, 2014;
Kirk Bates as a member of the Local Board of Building Code Appeals
for a term of office ending September 30, 2015;
James D. Ritchie as a City representative to the Roanoke Valley
Greenway Commission to fill the unexpired term of Elizabeth D. Rhine
ending June 30, 2010; and for a three-year term of office ending
June 30,2013;
Donald Dillard as a member of the Personnel and Employment
Practices Commission for a three-year term of office ending June 30,
2013; and '
Jane R. Conlin and James O'Hare (Alternate Member) as City
representatives to the Roanoke Valley Juvenile Detention Center
Commission for four-year terms of office, each, ending June 30, 2014.
RECOMMENDED ACTION: Received and filed.
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REGULAR AGENDA
5. PUBLIC HEARINGS:
a. Consideration to approve issuance by the City of Roanoke of a Qualified
School Construction Bond (QSCB) for school capital projects,'in the amount
of $1 ,230,000.00. John Bingham, Assistant Director of Finance.
Adopted Resolution 38818-060710. (6-0)
6. PETITIONS AND COMMUNICATIONS:
a. Request of Michael J. Janis, Director, Mill Mountain Zoo, to share ideas for
the future of the zoo. (Sponsored by Council Members Cutler and Rosen)
No official action required.
. 7. REPORTS OF CITY OFFICERS AND COMMENTS OF CITY
MANAGER:
a. CITY MANAGER:
BRIEFINGS: NONE.
ITEMS RECOMMENDED FOR ACTION:
1. Acceptance of the Virginia Institute for Social Service Training
Activities (VISST A) Award from the Virginia Department of Social
Services; and execution of a lease agreement with First Campbell
Square, LLC, for office space, for a period of five years, commencing
July 1, 2010 and ending June 30,2015.
Adopted Resolution No. 38819-060710 and Ordinance No. 38820-
060710. (6-0)
2. Acceptance and appropriation of funds for the Western Virginia
Workforce Development Board Workforce Investment Act Programs-
Program Year 2007 Exemplary Performance Grant.
Adopted Resolution No. 38821-060710 and Budget Ordinance No.
38822-060710. (6-0)
3. Appropriation of funds from the Federal Emergency Management
Association in connection with expenses incurred during the
snowstorm on December 18, 2009.
7
Adopted Budget Ordinance No. 38823-060710. (6-0)
4. Adoption of a resolution to support participation in the Virginia
Department of Transportation's Revenue Sharing Program.
Adopted Resolution No. 38824-060710. (6-0)
5. Appropriation of funds for State Asset Sharing and Federal Forfeited
Property Sharing programs.
Adopted Budget Ordinance No. 38825-060710. (6-0)
6. Appropriation of revenue for law.,.enforcement off-duty billings.
Adopted Budget Ordinance No. 38826-060710. (6-0)
7. Appropriation of funds in connection with the rehabilitation of the Dr.
Martin Luther King, Jr., Memorial Bridge Project.
Adopted Budget Ordinance No. 38827-060710. (6-0)
8. Appropriation and transfer of additional funds in connection with the
Comprehensive Services Act program.
Adopt Budget Ordinance No. 38828-060710. (6-0)
9. Execution of an agreement with the Roanoke Valley Convention and
Visitors Bureau for the purpose of marketing the Roanoke Valley as a
regional destination for convention and tourism.
\ Adopted Resolution No. 38829-060710. (6-0)
10. Execution of an agreement between the City of Roanoke and Carilion
Clinic in connection with the payment of real estate taxes for the
Virginia Tech-Carilion School of M~dicine and Research Institute.
Adopted Resolution No. 38830-060710. (5-0, Council Member
Trinkle abstained from voting)
11. Execution of Change Order NO.2 to the contract between the City of
Roanoke and CST Environmental, LP, for demolition of the National
Guard Armory and Parks and Recreation buildings.
Adopted Ordinance No. 38831-060710. (6-0)
12. Execution of separate amendments for consulting services in
connection with the Transportation Structure Inspection Program.
Adopted Resolution Nos. 38832-060710 and 38833-060710. (6-0)
13. Transferoffunds in connection with recommendations of the Human
Services Advisory Board for funding to qualified agencies for Fiscal
Year 2010-2011.
Adopt Resolution No. 38834-060710 and Budget Ordinance No.
8
38835-060710. (6-0)
"
COMMENTS BY CITY MANAGER. NONE.
b. DIRECTOR OF FINANCE:
1. Financial Report for the City of Roanoke for the month of April 2010.
Received and filed.
2. Authorization to pick-up employee contributions on behalf of Virginia
Retirement System Plan 2 for City of Roanoke Sheriffs Department
officers and employees.
Adopt Resolution No. 38836-060710. (6-0)
c.
CITY ATTORNEY:
"
1. Readoption and reenactment of the Code of the City of Roanoke
(1979), as amended.
Adopted Ordinance No. 38837-060710. (6-0)
8. REPORTS OF COMMITTEES:
a. A report of the Roanoke City School Board requesting appropriation offunds
for various educational programs; and a report of the Director of Finance
recommending that Council concur in the request. Vivian Penn- Timity,
Director of Accounting, Spokesperson.
Adopted Budget Ordinance No. 38838-060710. (6-0)
b. A report of the Roanoke City School Board requesting transfer of funds to
resolve an outstanding audit finding from the Virginia Department of
Education; and a report of the Director of Finance recommending that
Council concur in the request. Vivian Penn-Timity, Director of Accounting,
Spokesperson.
Adopted Budget Ordinance No. 38839-060710. (6-0)
9. UNFINISHED BUSINESS: NONE.
10. INTRODUCTION AND CONSIDERATION OF ORDINANCES
AND RESOLUTIONS: NONE.
11. MOTIONS AND MISCELLANEOUS BUSINESS: NONE.
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a. Inquiries and/or comments by the Mayor and Members of City Council.
b. Vacancies on certain authorities, boards, commissions and committees
appointed by Council.
CERTIFICATION OF CLOSED MEETING. (6-0)
Reappointed Nathan Harper, Patrice Holland and Thomas McKeon as
members of the Roanoke Arts Commission for terms of three years, each,
ending June 30, 2013.
Reappointed David Key as a member of the City of Roanoke Pension Plan,
Board of Trustees, for a term of four years ending June 30, 2014.
Reappointed Lauren D. Saunders as a member of the Roanoke Public Library
Board for a term of three years ending June 30, 2013.
Reappointed Johnny H. Johnson, Jr., as a member of the Board of Fire
Appeals for a term of four years ending June 30, 2014.
Appointed Warner N. Dalhouse as a member of the Architectural Review
Board to fill the unexpired term of William D. Bestpitch ending October 1,
2010.
Appointed James D. Grisso to replace Michael W. Hanks, effective July 1,
2010, as the City retiree representative for a two-year term of office ending
June 30, 2012; and Jeffrey Rakes as a City resident representative to fill the
I
unexpired term of George Taylor ending June 30, 2013 of the City of Roanoke
/' Pension Plan, Board of Trustees.
Appointed Beth Christopoulous to replace Robin Murphy-Kelso as the City's
representative of the Local Office on Aging Advisory Board for a term ending
February 28, 2011.
Reappointed Betty Field and appointed Richard Walters to replace Steven
Higgs, and Nancy Dye to replace E. C. Pace, III, effective July 1, 2010, as
members of the Mill Mountain Advisory Committee for terms of three years,
each, ending June 30, 2013.
Appointed Pete Eshelman to replace Kay J. Kelly, William Modica to replace
Robert H. McAden, William West to replace Tanisha J. Nash, and Duane
Howard to replace Michael Smith as members of the Parks and Recreation
Advisory Committee for terms ending March 31, 2013.
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Appointed Jeanne Bollendorf to replace Michael Ramsey for a term ending
June 30, 2012; and Linda "Leigh" Strelka to replace Herbert D. McBride for a
three year term effective July 1, 2010 and ending June 30, 2013, as members
of the Roanoke Public Library Board.
" Appointed Douglas Waters to replace Barry Baird as a City representative of
the Virginia Western Community College Board of Directors, effective July 1,
2010, for a term of four years ending June 30, 2014.
Appointed Marcus E. Huffman to replace Francine Craven as. a citizen
representative of the Youth Services Citizen Board for a term ending May 31,
2012.
42. ADJOURN. 3:44 P.M.
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CITY OF ROANOKE
CITY COUNCIL
215 Church Avenue, S. W
Noel C. Taylor Municipal Building, Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
DAVID A. BOWERS
Mayor
June 7,2010
The Honorable Mayor and Members
of the Roanoke City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of Council:
Council Members
M. RupertCutler
Sherman p, Lea
Gwen W, Mason
Anita], Price
Court G, Rosen
David B. Trinkle
This is to advise you that I will not be present at the 9:00 a.m. and 2:00 p.m. sessions of
Council on Monday, June 7, 2010. Best wishes for a successful meeting.
~ rfi#.-
Sherman P. Lea
Vice-Mayor
/ctw
CITY OF ROANOKE
OFFICE OF THE MAYOR
215 CHURCH AVENUE, S,w., SUITE 452
ROANOKE, VIRGINIA 24011-1594
TELEPHONE: (540) 853-2444
FAX: (540) 853-1145
DAVID A. BOWERS
Mayor
June 7,2010
The Honorable Vice-Mayor and Members
of the Roanoke City Council
Roanoke, Virginia
Dear Members of Council:
This is to request a Closed Meeting to discuss vacancies on certain authorities, boards,
commissions and committees appointed by Council, pursuant to Section 2.2-3711 (A}(1),
Code of Virginia (1950), as amended.
Sincerely,
David A. Bowers
Mayor
DAB:ctw
CITY OF ROANOKE
CITY COUNCIL
215 Church Avenue, S. W.
Noel C. Taylor Municipal Building, Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
DA VID A. BOWERS
Mayor
The Honorable Mayor and Members
of the Roanoke City Council
Roanoke, Virginia
June 7, 2010
Dear Mayor Bowers and Members of Council:
Council Members
M. Rupert Cutler
Shennan P. Lea
Gwen W. Mason
Anita J. Price
Court G. Rosen
David B. Trinkle
I wish to request a Closed Meeting to discuss annual performance evaluations of certain
Council-Appointed Officers, pursuant to Section 2.2-3711 (A)(1), Code of Virginia, as
amended.
GWM:ctw
Sincerely,
~
~
Gwendolyn W. Mason, Chair
City Council Personnel Committee
(Bnefny )./0, J
AMENDMENT NO.1 TO REDEVELOPMENT PLAN
SOUTH JEFFERSON REDEVELOPMENT AREA
Roanoke Redevelopment and Housing Authority
This Amendment No. 1 to the Redevelopment Plan for the South Jefferson Redevelopment Area
(hereinafter referred to as the "Amended Redevelopment Plan" or the "Amended South Jefferson
Redevelopment Plan) amends and supplements, but does not replace, the Redevelopment Plan for the area
that was approved by the Board of Commissioners of the City of Roanoke Redevelopment and Housing
Authority on March 12,2001, and approved by the Roanoke City Council on March 19,2001. This
Amended Redevelopment Plan constitutes the Revitalization Plan for the area for the next five (5) years.
This Amended Redevelopment Plan has an effective date of June 30, 2010. It consists of eighteen (18)
pages, two (2) maps and one (1) appendix.
In the event there is any conflict between the provisions of the original South Jefferson Redevelopment
Plan and this Amended Redevelopment Plan, then the provisions of the two Plans shall be construed
insofar as possible to be consistent, but if this is not possible then the provisions of this Amended
Redevelopment Plan shall govern.
1
TABLE OF CONTENTS
Pa2e
A. INTRODUCTION 3
B. DESCRIPTION OF PROJECT AREA 3
- C. CONDITIONS REQUIRING REDEVELOPMENT AT TIME OF APPROVAL
OF THE ORIGINAL SOUTH JEFFERSON REDEVELOPMENT PLAN 6
D. REDEVELOPMENT ACTIVITY SINCE APPROVAL OF THE ORIGINAL
SOUTH JEFFERSON REDEVELOPMENT PLAN 7
E. OTHER PRIVATE ACTIVITY IN THE REDEVELOPMENT AREA SINCE
APPROVAL. OF THE ORIGINAL SOUTH JEFFERSON REDEVELOPMENT
PLAN 8
F. OTHER ACTIVITIES IN THE REDEVELOPMENT AREA SINCE APPROVAL
OF THE ORIGINAL SOUTH JEFFERSON REDEVELOPMENT PLAN 8
G. PROGRESS TOWARD ACHIEVING GOALS AND OBJECTIVES SINCE
APPROV AL OF THE ORIGINAL SOUTH JEFFERSON REDEVELOPMENT
PLAN 9
H. REDEVELOPMENT AREA TO REMAIN IN EFFECT AS DELINEATED
IN ORIGINAL SOUTH JEFFERSON REDEVELOPMENT PLAN 10
I. GOALS AND OBJECTIVES TO REMAIN IN EFFECT AS TO
UNDEVELOPED PARCELS 10
J.GENERAL LAND USE PLAN TO REMAIN IN EFFECT 10
K. REDEVELOPMENT TECHNIQUES TO BE USED TO ACHIEVE PLAN
OBJECTIVES' 10
L. OTHER PROVISIONS NECESSARY TO MEET STATE AND LOCAL LA W 13
M. CONTINUING OBLIGATIONS OF PURCHASERS AS TO PROPERTY
ACQUIRED PRIOR TO EFFECTIVE DATE OF THIS AMENDED
REDEVELOPMENT PLAN 17
N. PROCEDURES FOR AMENDMENTS 18
2
AMENDED SOUTH JEFFERSON REDEVELOPMENT PLAN
Effective as of June 30, 2010
CITY OF ROANOKE, VIRGINIA
A. INTRODUCTION
On March 12, 2001, the Board of Commissioners of the City of Roanoke Redevelopment and Housing
Authority ("RRHA") approved the original South Jefferson Redevelopment Plan, in which the South
Jefferson Redevelopment Area was designated as a REDEVELOPMENT PROJECT under Chapter 1,
Article 7, Title 36, Code of Virginia (as in effect in March 2001) because it was found to be a "blighted
or deteriorated area" in need of concentrated public action in order to remove blight and blighting
influences and permit proper redevelopment so as to strengthen the economic base of the City of
Roanoke, Virginia. The Roanoke City Council subsequently approved the South Jefferson
Redevelopment Plan on March 19,2001.
The problems identified in the South Jefferson Redevelopment Area included: deteriorated and
dilapidated structures, deficient streets, sidewalks, and drainage, deleterious land uses, obsolete
layout/faulty arrangement of design, obsolescence, flood hazards, abandoned structures, abandoned
vehicles, an accumulation of debris and overgrown lots, depressed economic business activity, and a
decline in the economic impacts for the City of Roanoke. Studies determined that 74.4% of the total land
area, comprising 77 .8% of the tax parcels, in the South Jefferson Redevelopment Area was, for one or
more of the reasons set forth in the applicable statutes, either blighted and deteriorated or improperly
developed, or both. The remaining parcels were adversely affected by these conditions. The target area
was designated as a Redevelopment Area for the purpose of removing blight and blighting influences and
with a goal of providing for the physical and economic revitalization of the area.
As explained in more detail below, efforts undertaken by RRHA under the terms of the original South
Jefferson Redevelopment Plan, combined with private activities in the South Jefferson Redevelopment
Area, have resulted in substantial progress toward achieving the goals and objectives of the original South
Jefferson Redevelopment Plan. RRHA is still engaged in redevelopment activities on parcels within the
South Jefferson Redevelopment Area, and there remains a need for targeted attention to those properties
as well as to properties located in Phase 4 of the South Jefferson Redevelopment Area.
B. DESCRIPTION OF PROJECT AREA
The boundary of the South Jefferson Redevelopment Area is delineated on the Boundary and
Acquisition Map (Exhibit 1a), South Jefferson Redevelopment Area, Roanoke Redevelopment and
Housing Authority (RRHA), dated January 5, 2001, and is further described as follows:
BOUNDARY DESCRIPTION
SOUTH JEFFERSON REDEVELOPMENT AREA
BEGINNING at the southwestern point of Parcel 1040102, City Tax Map, on the easJern right-of-way
line of Route 220, Roy Webber Expressway;
Thence, northeasterly approximately 32.5 feet along the right-of-way of Route 220 to a point, said point
being the northwestern corner of Parcell 0401 02, City Tax Map;
3
Thence, easterly approximately 994.4 feet along the northern property line of Parcel 1040102, City Tax
Map, to its intersection with the western right-of-way line of Franklin Road.
Thence, continuing easterly approximately 62 feet across Franklin Road to a point on the eastern right-of-
way line of Franklin Road;
Thence, northerly approximately 229.5 feet along the eastern right-of-way line of Franklin Road to a
point approximately 37.5 feet west of Parcel 1032205, City Tax Map;
Thence, easterly approximately 1173.38 feet to a point approximately 30 feet north of the northernmost
boundary point of Parcel 1032207 Tract A, City Tax Map;
Thence, northeasterly approximately 762.51 feet to a point on the western right-of-way line of Jefferson
Street;
Thence, northerly approximately 1409.5 feet along the western right-of-way line of Jefferson Street to the
intersection of said line with the northern right-of-way line of A1bermar1e Avenue;
Thence, easterly approximately 372.5 feet along the northern right-of-way line of Alber mar Ie Avenue to
the intersection of said line with the western right-of-way of the alley closed by ordinance 22087-3375;
Thence, northerly 136.2 feet along said alley right-of-way line to its intersection with the northern
property line of Parcel 4021503, City Tax Map; Thence, westerly approximately 193.6 feet along the
northern property lines of Parcels 4021503, 4021508 and4021507, City Tax Map, to the intersection of
said line with the western property line of Parcel 4021505, City Tax Map;
Thence, northerly approximately 270.0 feet along the western property line of Parce14021505 to the
intersection of said line with the southern right-of-way line of Highland Avenue;
Thence, continuing northerly approximately 50 feet along the western right-of-way line of Highland
Avenue to the north right-of-way line of said Avenue;
Thence, easterly approximately 246.5 feet along the northern right -of-way line of Highland A venue to the
intersection of the said right-of-way line with the western right-of-way line of 3rd Street;
Thence, continuing easterly across 3rd Street approximately 50 feet to a point, said point being on the
eastern right-of-way-of 3rd Street;
Thence, southerly approximately 1340.6 feet along the eastern right-of-way line of 3rd Street to the
intersection of said line with the northern right-of-way line extended of the Norfolk Southern Corporation
Railway eastern tracks;
Thence, continuing easterly across the northern right-of-way line extended of the Norfolk Southern
Corporation Railway to the intersection of said line with the southern most property boundary point of
Parcel 4030307, City Tax Map, on the eastern right-of-way line of the Norfolk Southern Corporation
Railway;
Thence, northerly approximately 1152 feet along the eastern right-of-way line of the Norfolk Southern
Corporation Railway to the intersection of said line with the southern right-of-way line of Albermarle
A venue;
4
Thence, continuing northerly approximately 50 feet across Albermar1e A venue to a point at the
intersection of the northern right-of-way line of A1bermar1e Avenue with the western most property
boundary point of Parcel 4020920, City Tax Map;
Thence, northerly approximately 211.0 feet along said western property line of Parcel 4020920, City Tax
Map, to its intersection with the southwestern right-of-way line of 4th Street;
Thence, continuing north approximately 427.7 feet to a point along the northern right-of-way line of 4th
Street;
Thence, southeasterly approximately 50 feet across 4th Street to a point at the intersection of the southern
right-of-way line of 4th Street and the northern property line of Parce14021914, City Tax Map;
Thence, southeasterly approximately 110 feet along the northern property line ofParce14021914, City
Tax Map, to the intersection with the eastern property line of said Parcel;
Thence, southerly approximately 440.3 feet along the eastern property lines of Parcels 4021914, 4021934,
and 4021915, City Tax Map, to the intersection of said line with the northern right-of-way line of
A1bermar1e A venue;
Thence, easterly approximately 94.9 feet along the northern right-of way line of A1bermar1e Avenue to
the intersection of said line with the eastern property line of Parcel 4021925, City Tax Map;
Thence, southerly approximately 50 feet across A1bermarle Avenue to point at the intersection of the
southern right-of-way line of A1bermar1e A venue and the western property boundary line of Parcel
4022211, City Tax Map;
Thence, southerly approximately 282 feet along the western property lines of Parcels 4022211 and
402223, City Tax Map, to the intersection of said western property line with the northern right-of-way
line of the Norfolk Southern Corporation Railway;
Thence, southerly approximately 87 feet across the Norfolk Southern Corporation Railway to a point
along the southern right-of-way line of the Norfolk Southern Corporation Railway;
Thence, northeasterly approximately 217.6 feet along the southern right-of-way line of the Norfolk
Southern Corporation Railway;
Thence, southeasterly approximately 19.6 feet along the southern right-of-way line of the Norfolk
Southern Corporation Railway to the intersection of said line with the northern property line of Parcel
4030301, City Tax Map;
Thence, southerly approximately 40 feet along the northern property line of Parcel 4030301, City Tax
Map;
Thence, easterly approximately 100 feet along said northern property line to the eastern most
property line of Parcel 4030301, City Tax Map; ,
Thence, southwesterly approximately 428 feet along the eastern property line of Parce14030301, City Tax
Map, to its intersection with the eastern right-of-way line of the Walnut Bridge On-Ramp Access Road;
5
Thence, southwesterly approximately 12 feet along the eastern right-of-way line of the Walnut Bridge
On-Ramp Access Road to its intersection with the most southeasterly property boundary of Parcel
4030304, City Tax Map;
Thence, continuing southwesterly approximately 320 feet along the southeasterly property line of Parcel
4030304, City Tax Map, to said lines intersection with the northern right-of-way line of Walnut Avenue.
Thence, continuing southwesterly approximately 55 feet across Walnut Avenue to the intersection of said
Avenue and the southeast corner of Parcel 4030306, City Tax Map;
Thence, southwesterly approximately 482 feet along the eastern property line of Parcel 4030306 to the
intersection of said line with the eastern right-of-way line of the Norfolk Southern Corporation Railway;
Thence, southerly approximately 258.5 feet along the eastern right-of-way line of the Norfolk Southern
Corporation Railway to its intersection with the northern property line of Parcel 4040501, City Tax Map;
Thence, southerly approximately 1453.5 feet along the east property lines of Parcels 4040501, 4040503,
4040506, 4040502, 4040508 and 4040507, City Tax Map, to the intersection of said line with the
southwest comer of Parce14040507, City Tax Map and the eastern right-of-way line of South Jefferson
Street;
Thence, westerly approximately 93 feet across South Jefferson Street to a point at the intersection of the
eastern right-of-way line of the Norfolk Southern Corporation Railway and the eastern right-of-way of
South Jefferson Street;
Thence, northerly approximately 875 feet along the eastern right-of-way line of Jefferson Street to a point
at the intersection of said eastern right-of-way line and the southern right-of-way line extended of Reserve
A venue;
Thence, westerly approximately 1970.4 feet along the southern right-of way line of Reserve Avenue to its
intersection with the eastern right-of-way line of Franklin Road;
Thence, southwesterly approximately 134.9 feet along the eastern right-of-way line of Franklin Road to a
point at the intersection of said eastern right-of-way and the southern property line of Parcel 1040102,
City Tax Map, extended;
Thence, westerly approximately 56 feet across Franklin Road to a point at the intersection of the western
right-of-way line of Franklin Road and the southern property1irie of Parcel 1040102, City Tax Map;
Thence, westerly approximately 850.8 feet along the southern property line of Parcel 1040102, City Tax
Map, to the POINT OF BEGINNING.
This area is hereinafter referred to as the "Redevelopment Area."
c. CONDITIONS REQUIRING REDEVELOPMENT AT TIME OF APPROVAL OF THE
ORIGINAL SOUTH JEFFERSON REDEVELOPMENT PLAN
The original South Jefferson Redevelopment Plan that was approved by the Board of Commissioners of
RRHA on March 12,2001, and approved by the Roanoke City Council on March 19,2001, sets out the
conditions that were deemed to require redevelopment as of the date of the approval of the
Redevelopment Plan. Section C of the original South Jefferson Redevelopment Plan ("Conditions
6
Requiring Redevelopment") details the conditions and factors that were found to be present in the
Redevelopment Area and that supported the determination that the area qualified as a "blighted or
deteriorated area" eligible for redevelopment under the law in effect at the time the original South
Jefferson Redevelopment Plan was approved.
D. REDEVELOPMENT ACTIVITY SINCE APPROVAL OF THE ORIGINAL SOUTH
JEFFERSON REDEVELOPMENT PLAN
The attached graphic titled "Property Transactions - South Jefferson Redevelopment Area" shows the
properties acquired by RRHA and conveyed for redevelopment since the adoption of the original South
Jefferson Redevelopment Plan.
RRHA acquired thirty-four tax parcels located in the Redevelopment Area, comprising approximately 25
acres, more or less, through eleven (11) voluntary transactions. 1 These acquisitions included three of the
largest parcels in the Redevelopment Area. A portion of one of these eleven parcels was deeded to the
City of Roanoke for use in connection with the Roanoke River flood reduction project,2 All of the parcels
acquired by RRHA through voluntary transactions in Phase 1 and Phase lA of the Redevelopment Area
were cleared by RRHA and made available for redevelopment by private enterprise. All of these parcels
have either been redeveloped or are currently in the process of being redeveloped by private enterprise, in
conformance with the terms of the South Jefferson Redevelopment Plan. Properties acquired by RRHA
in Phase 3 of the Redevelopment Area have been sold to a private entity which, under an agreement ~ith
RRHA, has demolished the existing structures and cleared the property.3 RRHA still owns another
property in Phase 3 of the Redevelopment Area, but has an agreement in place to sell that property to the
same private entity once environmental remediation of the property is comp1eted.4 Once that property is
transferred to the purchaser, the purchaser will be obligated to submit a site development plan for the
properties to RRHA within eighteen months of the completion of site preparation work.
The acquisition, clearance and redevelopment of these properties has had a significant impact in
addressing the blight conditions described above.
RRHA is in the process of acquiring three parcels in the Redevelopment Area through the condemnation
process.5 Condemnation of these parcels was pursued because the current owners of such parcels have
1 Tax Map Nos. 4040507, 4040503,1031903,1032203,1031902,1032001,1031901,1032207,
4040301 (includes tax map numbers 1032002, 1032005, 1032006, 1032101, 1032102, 1032103, ,
1032104, 1032105, 1032106,4040207,4040202,4040203,4040204,4040206,4040303&4040306),
4040401 (includes tax map numbers 4030501, 4040401, 4040102, 4040103, 4040104, 4040105,
4040106, 4040201). RRHA also acquired a 2.645 acre tract of former railroad right of way through a
transaction with Norfolk Southern Railway Co.
2 Current Roanoke City Tax Map No. 4040503R, comprising 0.3517 acres.
3 Tax Map No. 4040301 (includes tax map numbers 1032002, 1032005, 1032006, 1032101,
1032102,1032103,1032104, 1032105, 1032106,4040207,4040202,4040203,4040204,4040206,
4040303 & 4040306).
4 Tax MapNo. 4040401 (includes tax map numbers 4030501, 4040401, 4040102,4040103,
4040104,4040105,4040106,4040201).
5 Tax Map Nos. 1032208 & 1032209 (located in Phase 1 of the Redevelopment Area); Tax Map
No. 4030212 (located in Phase 2 of the Redevelopment Area).
7
failed to redevelop them as called for by the South Jefferson Redevelopment Plan. RRHA has acquired
title to two of these parcels following a trial on the issue of the amount of just compensation owed, entry
of a Court Order confirming the Jury Report establishing the amount of just compensation owed, and
payment by RRHA of this amount into Court.6 However, post-trial and appellate proceedings have not
been completed. Trial on the issue of just compensation owed for the third parcel is currently scheduled
for September, 2010.7 The just compensation trial in that case was continued from an earlier date with a
stipulation by the landowners to waive any defenses that might be asserted to the taking of the property.
E. OTHER PRIVATE ACTIVITY IN THE REDEVELOPMENT AREA SINCE APPRO V AL
OF THE ORIGINAL SOUTH JEFFERSON REDEVELOPMENT PLAN
The attached graphic titled "Property Transactions - South Jefferson Redevelopment Area" also shows
the parcels in the Redevelopment Area that have been acquired in private transactions since the date of
approval of the Redevelopment Plan. Since the date of the approval of the Redevelopment Plan, roughly
sixty (60) percent of the real estate transactions in the Redevelopment Area, by parcel, have been
transactions between private owners in which RRHA was not involved. Much of the private owner
activity has occurred in the northern portion of the Redevelopment Area, in Phase 2 and Phase 4. Several
of these parcels have already been redeveloped in a manner consistent with the Redevelopment Plan (e.g.,
current Roanoke City Tax Map Nos. 4022001 and 4022012, which combined some fifteen tax parcels
located in the Redevelopment Area into two large parcels that have been redeveloped into an ambulatory
surgery center), while others have been substantially improved. In all, 26 parcels totaling approximately
13 acres, more or less, within the boundaries of the Redevelopment Area have been acquired by private
entities, with no involvement by RRHA, since the original South Jefferson Redevelopment Plan was
adopted.
Additionally, two parcels in the Redevelopment Area have been redeveloped by the original owner
conformance with the South Jefferson Redevelopment P1an.s
F. OTHER ACTIVITIES IN THE REDEVELOPMENT AREA SINCE APPROVAL OF THE
ORIGINAL SOUTH JEFFERSON REDEVELOPMENT PLAN
Other significant activities in or adjacent to the Redevelopment Area include:
1. The restoration of the Virginian Railway Passenger Station (located within the
South Jefferson Redevelopment Area) is being undertaken by the Roanoke
Chapter of the National Railway Historical Society, in partnership with the
Roanoke Valley Preservation Foundation. The historic structure is to be restored
and returned to a combination of public and private use. Federal and State grants
totaling more than $500,000 have been obtained to begin the restoration.
6 City of Roanoke Redevelopment and Housing Authority v. B&B Holdings Uc, et ai., Case No.
770CL07001348-00, in the Circuit Court for the City of Roanoke.
7 City of Roanoke Redevelopment and Housing Authority v. William D. Stegall, et al., Case No.
77CL08002454-00, in the Circuit Court for the City of Roanoke.
8 Tax Map Nos. 1032212 & 4040501.
8
2. Demolition of the former Victory Stadium site, adjacent to the Redevelopment
Area, and its conversion to recreational space.
3. The scheduled demolition of the National Guard Armory and the former Parks
and Recreation Department building located on property adjacent to the
Redevelopment Area, as a part of the Roanoke City Parks & Recreation Master
P~. .
4. The development of the Roanoke River Greenway and attendant features.
G. PROGRESS TOWARD ACHIEVING GOALS AND OBJECTIVES SINCE APPROVAL
OF THE ORIGINAL SOUTH JEFFERSON REDEVELOPMENT PLAN
Substantial progress has been made toward achieving the goals and objectives set out in the original
South Jefferson Redevelopment Plan. A substantial portion of the Redevelopment Area has been
redeveloped so as to eliminate blight, blighting influences, deteriorating structures and deleterious land
uses. Appendix A (attached and made a part of this Amended Redevelopment Plan) contains
photographs showing the condition of properties in the Redevelopment Area prior to the commencement
of redevelopment activities along with photographs showing the current condition of the properties after
redevelopment activities. The redevelopment has proceeded in an orderly manner so as to tie the
Redevelopment Area more closely to the central downtown area of the City, thereby strengthening both
areas. Redevelopment focused on medicaI/biomedical/biotechnology and related uses has produced a
stable mix of appropriate business which generate substantial economic value for the City of Roanoke.
However, there remain some portions of the Redevelopment Area, primarily located between Williamson
Road and the Roanoke River in Phase 4 of the Redevelopment Area, which continue to be in need of
redevelopment, and the redevelopment of these parcels would provide additional benefits to the City of
Roanoke. A number of these parcels remain in distressed condition. Purchasers of some of these parcels
have approached RRHA and/or the City of Roanoke to discuss potential redevelopment of those parcels.
Additionally, the existence and enforcement of the General Land Use Plan set forth in the original South
Jefferson Redevelopment Plan, and the use and enforcement of the Design Guidelines for the South
Jefferson Redevelopment Area, have resulted in an orderly, uniform redevelopment with substantial
positive benefits for the City of Roanoke. Accordingly, is it desirable and appropriate that certain aspects
of the South Jefferson Redevelopment Plan remain operative in order to control, direct and assist
development of those parcels still in need of redevelopment.
Additionally, it is desirable and necessary that certain provisions of the South Jefferson Redevelopment
Plan remain in effect in order to govern ongoing and planned redevelopment of parcels which have
already been acquired by RRHA, or which RRHA is in the process of acquiring, so that these properties
will be redeveloped in an appropriate manner consisted with the intent of the South Jefferson
Redevelopment Plan and the provisions of the Design Guidelines for the South Jefferson Redevelopment
Area. This includes redevelopment of the remaining property in Phase 1 of the Redevelopment Area
which has been acquired by RRHA, but not yet redeveloped9, which is necessary in order to complete that
phase of the redevelopment project, as well as redevelopment of the property to be acquired by
condemnation in Phase 2 of the Redevelopment Area 10, which is a highly visible property and is in a
9 Tax Map Nos. 1032208 & 1032209.
10
Tax Map No. 4030212.
9
location that will help to tie together redevelopment activities undertaken by RRHA with development
activities undertaken through private transactions.
H. REDEVELOPMENT AREA TO REMAIN IN EFFECT AS DELINEATED IN ORIGINAL
SOUTH JEFFERSON REDEVELOPMENT PLAN
The boundaries of the Redevelopment Area as established in the original South Jefferson Redevelopment
Plan shall remain unchanged.
I. GOALS AND OBJECTIVES TO REMAIN IN EFFECT AS TO UNDEVELOPED
PARCELS
The Goals and Objectives set forth in Section D of the original South Jefferson Redevelopment Plan
("Statement of Goals and Objectives") are hereby reaffirmed. Particularly, there is a need for continued
redevelopment of the remaining undeveloped parcels in the Redevelopment Area, particularly those
parcels in Phase 1, Phase 2, Phase 3 (which are in the process of redevelopment), and parcels in Phase 4
which have not yet been redeveloped, in order to provide for appropriate land uses, to have such parcels
redeveloped in accordance with the Redevelopment Plan, to provide for an orderly development
framework in order to connect the Redevelopment Area more closely to the central downtown area, and
to permit improved public access to and enjoyment of the Roanoke River.
J. GENERAL LAND USE PLAN TO REMAIN IN EFFECT
The General Land Use Plan set forth in the original South Jefferson Redevelopment Plan (Section E,
including subsections a. though g.) shall remain in effect, and is hereby incorporated by reference as
though fully set forth.
K. REDEVELOPMENT TECHNIQUES TO BE USED TO ACHIEVE PLAN OBJECTIVES
Based on the substantial progress that has been made toward achieving the goals and objectives of the
South Jefferson Redevelopment Plan since its approval, the need for continued aggressive acquisition,
clearance and redevelopment of additiona11and within the Redevelopment Area utilizing public funds has
greatly diminished. Accordingly, as of the date of the approval of this Amended Redevelopment Plan
RRHA will focus on redevelopment through private transactions with owners of properties in the
Redevelopment Area (either through voluntary acquisition of properties if requested or agreed to by the.
property owner(s) or through partnerships to support owner redevelopment of the properties). With the
exception of the properties it is currently in the process of acquiring through the condemnation process,
RRHA has no present plans to acquire any additional properties in the Redevelopment Area unless the
/"
acquisition is at the request of, or with the agreement of, the owner(s) of the property. With the exception
of the properties it is currently in the process of acquiring through the condemnation process, RRHA does
not intend at this time to use the power of eminent domain to acquire additional properties in the
Redevelopment Area. However, eminent domain will be considered in very narrow circumstances as
permitted under Virginia Code ~ 1-219.1, or other applicable laws, but only based on additional future
action by the Board of Commissioners of RRHA.
From and after the date of approval of this Amended Redevelopment Plan, RRHA will no longer actively
seek to acquire additional properties in the Redevelopment Area. However, RRHA intends to complete
the acquisition of the three parcels which it is currently seeking to acquire through condemnation
proceedings. The attached "Boundary & Acquisition Map" delineates the remaining properties in the
Redevelopment Area which RRHA will consider for acquisition if requested or agreed to by the property
10
owner(s). RRHA will consider acquisition of additional properties in the Redevelopment Area only on
the bases set forth below.
1. Acquisition of Real Property by Use of Eminent Domain
From and after the date of approval of this Amended Redevelopment Plan, property designated as
property "tobe considered for acquisition" on the attached Boundary & Acquisition Map will not be
acqllired by RRHA through the use of eminent domain except in the following limited circumstances:
a. Subject to the availability of funds, RRHA may utilize eminent domain to acquire
property within the Redevelopment Area, and designated as property "to be
considered for acquisition," if the property is abandoned. Before eminent domain
may be utilized in any such case, RRHA's Board of Commissioners must pass a
resolution (i) determining that the property is abandoned; (H) identifying the source
of the funds to be used for acquisition of the property; and (Hi) authorizing the use of
eminent domain.
b. Subject to the availability of funds, RRHA may utilize eminent domain to acquire
property within the Redevelopment Area, and designated as property "to be
considered for acquisition," if the acquisition is needed to clear title where one of the
owners agrees to such acquisition. Before eminent domain may be utilized in any
such case, RRHA's Board of Commissioners must pass a resolution (i) identifying
the source of the funds to be used for acquisition of the property; and (H) authorizing
the use of eminent domain.
c. Subject to the availability of funds, RRHA may utilize eminent domain to acquire
property within the Redevelopment Area, and designated as property "to be
considered for acquisition," if the acquisition is by agreement of all the owners.
Before eminent domain may be utilized in any such case, RRHA's Board of
Commissioners must pass a resolution (i) identifying the source of the funds to be
used for acquisition of the property; and (ii) authorizing the use of eminent domain.
d. Subject to the availability of funds, RRHA may utilize eminent domain to acquire
property within the Redevelopment Area, and designated as property "to be
considered for acquisition," if the property is itself a blighted property. Any such
acquisition shall be conducted under, and in accordance with, the applicable
provisions of Virginia Code ~ 36-49.1: 1 and/or other applicable laws.
2. V oluntarv Acquisition of Real Property.
With the exception of the properties it is in the process of acquiring through the condemnation process,
RRHA currently does not intend to acquire additional properties in the Redevelopment Area, but if
approached by the owner or owners of properties in the Redevelopment Area RRHA will consider
purchases of property within the Redevelopment Area, and designated as property "to be considered for
acquisition," through a voluntary transaction with the owner(s) and subject to the availability of funds as
appropriated by the City of Roanoke. RRHA reserves the right to initiate a request for such voluntary
acquisition if RRHA' s Board of Commissioners approves and authorizes such a request.
11
3. Adaptive ReuseIRehabi1itation.
RRHA will seek to provide assistance in the adaptive reuse and renovation and/or rehabilitation of
buildings (abandoned commerciaVresidentia1 structures) to expand housing opportunities and/or provide
for commercial reuse. Adaptive reuse and rehabilitation will only be accomplished in partnership with
private investors, and if the property can be brought up to building codes and local minimum
rehabilitation standards.
4. Public Facilities and Improvements.
New street and drainage improvements will be constructed in accordance with specific improvements
identified in the City of Roanoke's Capital Improvement Program. These improvements involve the
reconstruction of deteriorating sidewalks, streets, curbs and gutters, water and sewer improvements, new
street construction, flood reduction measures, provision of landscaped open space and general aesthetic
improvements in the area. Where there are street deficiencies, they will be resurfaced and/or widened.
Curb and gutter and sidewalks and storm drainage ditches and piping will be provided to improve
circulation and correct drainage problems and erosion. Utilities will be improved as needed throughout
the Redevelopment Area.
5. Private Redevelopment of Parcels.
RRHA will seek to encourage owner redevelopment of remaining properties within the Redevelopment
Area that have not yet been redeveloped. RRHA will consider a plan of development by an existing
property owner for the owners' properties if the proposed development plan complies with the provisions
and intent of the Amended South Jefferson Redevelopment Area Plan. RRHA may choose to proceed in a
contractual relationship with the owner to ensure a sound and wholesome development in accordance
with the Redevelopment Plan. Subject to the availability of funds as appropriated by the City of
Roanoke, RRHA will consider providing assistance to owners, in the form of loans or grants of funds, to
facilitate the construction, reconstruction or rehabilitation of properties.
6. Making Land Acquired Available for Redevelopment.
If RRHA acquires additional property in the Redevelopment Area utilizing any of the techniques set forth
in this Amended Redevelopment Plan, RRHA will make that property available to private enterprise/non-
government persons or entities or to public-private partnerships/joint ventures for the purposes of
redevelopment.
7. Redeveloper's Obligations.
The redeveloper will be subject to the following conditions which shall be implemented by appropriate
covenants running with the land or other provisions in disposition instruments or loan documents.
a. The redeveloper shall begin and complete the development or rehabilitation of
Redevelopment Area property within the time specified in the disposition instruments or
rehabilitation loan documents.
b. The redeveloper shall retain all interest acquired in the property until the completion of
improvements, construction and development of the property so acquired or property to be
rehabilitated, pursuant to the Redevelopment Plan and shall not sell, lease or transfer the
12
interest acquired or any part thereof prior to such completion of improvements, construction
and development without the consent of RRHA.
c. Should the redeveloper sell or transfer the property after completion of the improvements,
construction and develoPment of the property so acquired, the redeveloper shall, prior to the
closing of such transaction, provide RRHA with a written commitment from the purchaser or
transferee, in a form acceptable to RRHA, confirming that the purchaser/transferee is aware
of the covenants running with the land and/or other conditions set forth in the disposition
instruments or loan documents referenced in subsection a, and agreeing to comply with those
provisions and with all other applicable provisions of the Redevelopment Plan.
8. Ongoing Redevelopment.
Purchasers who acquired property in the Redevelopment Area prior to the date of approval of this
Amended Redevelopment Plan shall remain subject to all of the provisions of the original South Jefferson
Redevelopment Plan and this Amended Redevelopment Plan.
9. Acquisition of EasementslRight-of-Way in the Redevelopment Area.
Nothing in this Amended Redevelopment Plan shall be construed to affect any rights the City of Roanoke
may have to acquire easements and/or public right-of-way in the Redevelopment Area, nor shall it be
construed to affect the rights of the City of Roanoke or any public service or utility company to acquire
such easements or right-of-way as may be needed in order to provide necessary utility services.
L. OTHER PROVISIONS NECESSARY TO MEET STATE AND LOCAL LAW
1. Portions of the South Jefferson Redevelopment Area, particularly the area located between
Williamson Road and the Roanoke River in the northeast portion of the Redevelopment Area, remain
substandard by reason of commercial or industrial structures and improvements that are dilapidated or
deteriorated, and due to obsolescence, deterioration of structures, flood hazards and other conditions
detrimental to public health, safety or welfare of the citizens of Roanoke. This portion of the
Redevelopment Area continues to contain "blighted property" (as that term is defined in Virginia
Code ~ 36-3) and continues to be a "blighted area" (as that term is defined in Virginia Code ~ 36-3).
2. The South Jefferson.Redevelopment Area is appropriate for clearance, redevelopment and
rehabilitation treatment by the necessity to remove, prevent and reduce the remaining blight, blighting
influences and other causes of blight.
3. Proposed land uses within the Redevelopment Area have a definite relationship with local objectives
as to the appropriate land uses and transportation, public utilities, recreation, and community facilities
and other improvements.
4. TheAmended Redevelopment Plan indicates the remaining properties that RRHA will consider
acquiring within the Redevelopment Area. However, RRHA does not intend to acquire any of these
properties at this time, but instead will focus on redevelopment through private transactions with
owners of properties in the Redevelopment Area (either through voluntary acquisition of properties if
requested by the owner(s), or through partnerships to support owner redevelopment of the properties).
Because RRHA does not intend to take active steps to acquire additional properties at this time,
funding sources are not being identified at this time.
13
5. Funding for the acquisitions of those properties which RRHA is currently in the process of acquiring
through the condemnation process has already been allocated by the City of Roanoke as a part of the
budget for the South Jefferson Redevelopment Plan, or is to be allocated from funds appropriated by
the City of Roanoke for development purposes, which amounts are sufficient to cover all anticipated
costs of these acquisitions. The City of Roanoke and RRHA are parties to an "Amended and
Supplemented South Jefferson Cooperation Agreement 2" which, among other things, obligates the
City of Roanoke to provide "all necessary and appropriate funding to enable RRHA to fulfill its
obligations hereunder and to accomplish the goals and objectives set forth in the [South Jefferson
Redevelopment] Plan." In March 2009, that "Amended and Supplemented South Jefferson
Cooperation Agreement 2" was extended for a period of five (5) years, to and including March 18,
2014.
6. The use of eminent domain for acquisition of additional property in the Redevelopment Area will be
considered only in very narrow circumstances as permitted under Virginia Code ~ 1-219.1, or other
applicable laws, and only after funding sources for the acquisition have been identified and only after
further action by RRHA's Board of Commissioners.
7. From and after the date of approval of this Amended Redevelopment Plan, if RRHA acquires any
additional property/properties within the Redevelopment Area, and designated as property "to be
considered for acquisition," such property shall be made available to private enterprise/non-
government persons or entities or to public-private partnerships/joint ventures for the purposes of
redevelopment in accordance with the terms of this Amended Redevelopment Plan. This Amended
Redevelopment Plan indicates to the maximum extent possible the real propt:;rty to be made available
to private enterprise/non-government persons or entities, or to public-private partnerships/joint
ventures, for the purposes of redevelopment, if acquired by RRHA.
8. The Amended Redevelopment Plan clearly indicates the proposed land uses, building and
rehabilitation requirements in the Redevelopment Area.
9. The Redevelopment Area was determined to be eligible for clearance and redevelopment under
Virginia Code ~~ 36-48 & 36-49, as in effect in March 2001, because the area as a whole (interpreted
to mean at least 51 percent of the total area) was "blighted or deteriorated" and the remaining
property either suffered from factors causing blight or from conditions which prevented property
developmenf to implement the South Jefferson Redevelopment Plan. Virginia Code ~ 36-J, as
currently in effect, specifically provides that the term "blighted area includes "areas previously
designated as blighted areas pursuant to the provisions of Chapter I (~ 36-1 et seq.) of this title." The
South Jefferson Redevelopment Plan provided for the realization of local objectives with respect to
the health, safety and welfare of the City of Roanoke as specifically set forth in the original South
Jefferson Redevelopment Plan. This Amended Redevelopment Plan provides for the realization of
local objectives with respect to health, safety and welfare of the City of Roanoke, including:
a. To remove, reduce or prevent remaining blight or blighting factors. The
Redevelopment area was determined to meet the Virginia eligibility requirements (as
in effect in March 2001) because 74.4 percent of the land found in the
Redevelopment Area was blighted or deteriorated by reason of dilapidation and
significant environmental deficiencies (lack of ventilation, light, sanitary facilities,
overcrowding, flooding, deleterious land use and faulty arrangement or design) and
was detrimental to public health, safety or welfare. Studies showed that at the time
the original South Jefferson Redevelopment Plan was approved, 77.8% percent of the
parcels in the redevelopment area were blighted by virtue of dilapidation or
environmental deficiencies, and that the remaining areas were adversely affected by
14
factors causing blight and prevented the proper development of property. Properties
in the Redevelopment Area which have been acquired by RRHA, but which have not
yet been fully redeveloped, include parcels deemed to be blighted or deteriorated at
the time the original South Jefferson Redevelopment Plan was approved.
Additionally, the remaining parcels in Phase 4 of the Redevelopment Area which
have not yet been redeveloped include parcels that were deemed to be "blighted or
deteriorated" at the time the original South Jefferson Redevelopment Plan was
approved. Observations and inspectIons by RRHA's staff indicate that virtually all of
these properties remain "blighted or deteriorated," with many having deteriorated
further since March 2001.
b. To protect economic values and tax revenue by the upgrading of a blighted and
economically depressed area of the City of Roanoke, Virginia. The Redevelopment
Area was considered depressed because of declining employment and depressed
wages in comparison to City business overall. The area also suffered from an ,
inability to generate economic growth and value output demonstrated with declining
revenues and declining labor income and employment over the previous years. The
effects contributed to business closings, relocations from the area and/or lower gross
revenues over an extended period. The elimination of blighted properties and
provision of both direct and indirect public incentives for private reinvestment in the
Redevelopment Area has promoted economic and employment growth and enhanced
tax revenues for the City of Roanoke for the overall benefit of the community.
However, further benefits could be realized through the completion of redevelopment
activities currently underway in the Redevelopment Area (including the
redevelopment of property acquired by RRHA, but not yet redeveloped, and the
redevelopment of property which RRHA is in the process of acquiring), and there is
potential for additional benefits from appropriate, directed redevelopment of
undeveloped properties in Phase 4 of the Redevelopment Area in accordance with the
terms of this Amended Redevelopment Plan.
c. To facilitate the development of land inhibited by diverse ownership. Small
individual property ownership and railroad property that transverses the area made it .
difficult for private enterprise to assemble sufficient parcels for redevelopment and to
overcome basic problems of blight and deterioration in the area. Although
substantial progress has been made in eliminating these conditions, the effects of
diverse ownership of small parcels can still be seen, particularly in Phase 4 of the
Redevelopment Area.
d. To make land available for sound wholesome development by private enterprise, or
by public/private partnerships or joint ventures, in accordance with the Amended
Redevelopment Plan and consistent with:
1) Definite Local Objectives As To:
a) Appropriate Land Uses
. The Amended Redevelopment Plan has a definite relationship with
local objectives as to appropriate land uses and transportation, public
utilities, recreation, and community facilities and other
improvements.
15
b) Improved Streets and Internal Circulation
Improved bridges, road alignments, property access, widths and
roadway surfaces throughout the area will eliminate street
deficiencies still existing in parts of the Redevelopment Area and
improve circulation, ingress and egress for the area and, connectivity
with adjoining neighborhoods such as Old Southwest, Downtown
Roanoke and Belmont.
c) Public Utilities
Improved utilities will assure that the area will be provided with
adequate sewers and water service, storm drainage, power and
advanced technology-telecommunication systems.
d) Flood Impact Reduction
Application of the City of Roanoke's floodplain regulations for new
developments, adaptive reuses, and rehabilitation will reduce flood
damage and mitigate flood problems within existing buildings on
parcels that have not yet been redeveloped.
e) Community Facilities and Other Public Improvements
Aesthetic and functional improvements will include public open
space and parks, improved sidewalks, bicycle and jogging paths and
related enhancements such as street trees, lighting and landscaping.
Landscaping and lighting requirements are also directly associated
with pri vate redevelopment efforts to improve the overall aesthetic
nature and character of area properties.
2) Conditions and Limitations on Property Acquisition
Conditions and limitations on future acquisitions of property within the
Redevelopment Area, if any, including limitations on the use of eminent
domain, are set forth above in Section K of this Amended Redevelopment
Plan (and are reiterated in Section L.6 of this Amended Redevelopment
Plan). An agreement shall be executed between RRHA and the owner(s) of
any property desiring assistance from, or participation by, RRHA in pursuing
owner redevelopment to ensure compliance of development proposals with
this Amended Redevelopment Plan.
3) Proposed Land Uses for Acquired Property:
Land uses proposed for property to be acquired are set forth in Section E.2.
Land Use Provisions and Building Requirements of the original South
Jefferson Redevelopment Plan and shown on the Proposed Land Use Map,
dated January 5, 200 I, included in the original South Jefferson
Redevelopment Plan, all of which is incorporated by reference into this
Amended Redevelopment Plan.
16
4) Conditions and Limitation Including Time, Under Which Additional Property
Acquired by RRHA, if Any, Shall be Made Available:
At the time property is made available for rehabilitation or redevelopment by
public or private enterprise and/or public/private partnerships or joint
ventures, RRHA shall stipulate in disposition instruments that such
rehabilitation or redevelopment treatment shall be completed within a
reasonable time. (Reasonable time is under normal circumstances construed
to mean not more than eighteen months from the date of conveyance of
property, but RRHA reserves the right to utilize different or longer time
periods based on the characteristics of the property, the nature of the
proposed redevelopment, and/or other relevant factors.) Other conditions and
limitations are set forth in Section E.2 of the original South Jefferson
Redevelopment Plan, which is incorporated by reference into this Amended
South Jefferson Redevelopment Plan.
5) Standards of Design, Construction, Maintenance, Use and Other Measures to
Eliminate and Prevent Blight:
Such standards are embodied in Section E and F of the of the original South
Jefferson Redevelopment Plan and the Design Guidelines for the South
Jefferson Redevelopment Area, all of which are incorporated by reference.
Where adaptive reuse is not appropriate or feasible, clearance is proposed in
order to assure removal of existing physical and environmental causes of
blight and to provide for the public improvements required to serve the area
and prevent the recurrence of blighting conditions resulting from adverse
environmental factors.
6) Relocation Assistance Plan for Displaced Businesses and Non-Profit
Organizations:
RRHA will offer relocation assistance and services as required under
Virginia's Uniform Relocation Assistance and Real Property Acquisition
Policies Act of 1972, as amended (hereafter referred to as "the Act"), and the
related sections of the. Virginia Administrati ve Code, (hereafter referred to as
"the Code") to businesses and nonprofit organizations that are to be displaced
as a result of approved redevelopment activities. The Act and the Code are
the basis for this relocation plan and where this Amended Redevelopment
Plan is in conflict with the Act or the Code, the Act or the Code shall govern.
M. CONTINUING OBLIGATIONS OF PURCHASERS AS TO PROPERTY ACQUIRED .
PRIOR TO EFFECTIVE DATE OF THIS AMENDED REDEVELOPMENT PLAN
Nothing in this Amended Redevelopment Plan shall be construed to alter, amend or modify in any way
the obligations of purchasers of any property in the Redevelopment Area acquired from RRHA prior to
the effective date of this Amended Redevelopment Plan. All such obligations, including all contractual
obligations set forth in any agreement for purchase of the property and all obligations set forth in any
deed or other disposition documents, shall remain in full force and effect.
Additionally, nothing in this Amended Redevelopment Plan shall be construed to alter, amend, modify or
impair any rights or remedies which RRHA has, whether contractual or otherwise, with regard to any
17
property in the Redevelopment Area acquired by RRHA and conveyed to a third party for use in
accordance with the South Jefferson Redevelopment Plan.
In the event there is any conflict between the provisions of the original Redevelopment Plan for the South
Jefferson Redevelopment Area and this Amended Redevelopment Plan, then they, shall be construed
insofar as possible to be consistent, but if this is not possible then the provisions of this Amended
Redevelopment Plan shall govern.
N. PROCEDURES FOR AMENDMENTS
This Amended Redevelopment Plan may be amended from time to time upon compliance with the
requirements of law and outstanding covenant rights, provided that prior to the passage of any resolution
amending the Amended Redevelopment Plan the owner of any land in the Redevelopment Area
previously disposed of by RRHA for use in accordance with the South Jefferson Redevelopinent Plan
and/or the Amended Redevelopment Plan shall be sent written notice stating when and where the
Roanoke City Council will consider any resolution enacting such amendment(s), and shall further advise
where a copy of the proposed amendment(s) and a precise description of the proposed change(s) may be
inspected. Such written notice shall be mailed at least thirty (30) days prior to the consideration of any
such resolution by the Roanoke City Council.
[Remainder of this page intentionally left blank]
18
MAPS
~
-,
-~~"--
Jefferson Street looking north, photograph taken from former Roanoke City Mills
property. (Riverside Center complex buildings now on site.)
Former Carilion Health Systems property (Riverside Center complex buildings now
located on site)
Former Roanoke City Mills property (background). Structures have been demolished and
property is to be redeveloped.
Entrance to former Virginia Scrap Iron & Metal Co. facility (east side of Jefferson Street).
Property is currently undergoing environmental remediation and is to be redeveloped.
Former Pitzer Transfer & Storage facility - Rear of facility looking west toward Franklin
Road. (Cambria Suites Hotel now located on this site.)
Former Roanoke Concrete Supply facility. (Riverside Center parking facility now located
on this site)
SAMPLE PHOTOGRAPHS SHOWING SOUTH .JEFFERSON REDEVELOPMENT
AREA BEFORE REDEVELOPMENT ACTIVITIES
Former Pitzer Transfer & Storage facility - Reserve A venue looking west toward Franklin
Road. (Cambria Suites Hotel now located on this site.)
~.-
-----~
~--
I;.
Former Pitzer Transfer & Storage facility - Rear of facility looking east toward Jefferson
Street. (Cambria Suites Hotel now located on this site.)
Honey tree Learning Center with Carilion Hospital Parking Deck in background
Ambulatory Surgery Center (private redevelopment).
Cambria Suites Hotel (under construction; near corner of Reserve A venue & Franklin
Road)
Virginia Tech-Carilion School of Medicine (under construction)
View North up Jefferson Street from just beyond intersection with Reserve Avenue.
Riverside Center complex buildings and Virginia Tech-Carilion School of Medicine shown
on west side of Jefferson Street. The east side of Jefferson Street was formerly the site of
Roanoke City Mills and Virginia Scrap Iron & Metal Company, both of which were
acquired by RRHA and are in the process of redevelopment. Most structures on those
properties have been demolished, and environmental remediation is underway on the
former Virginia Scrap Iron & Metal Company property.
1 Riverside Center (corner of Jefferson Street & Reserve Avenue)
Riverside Center Parking Facility
SAMPLE PHOTOGRAPHS SHOWING EFFECT OF REDEVELOPMENT IN THE
SOUTH JEFFERSON REDEVELOPMENT AREAll
Virginia Tech-Carilion
School of Medicine
1 Riverside Center
Aerial view of Riverside Center complex. Structures on the.former Roanoke City Mills
property (foreground) have been demolished, and that property is to be redeveloped in
conjunction with the adjacent former Virginia Scrap Iron & Metal Company property
which is currently midergoing environmental remediation.
\
11 The photographs included in this Appendix are intended to be representative of what has occurred in the
South Jefferson Redevelopment Area. They are not intended to document the entire project area or to show all of
the impacts of redevelopment throughout the project area,
'\
APPENDIX
BOUNDARY & ACQUISITION
SOUTH JEFFERSON REDEVELOPMENT AREA
ROANOKE REDEVELOPMENT & HOUSING AUTHORITY
LEGEND
--- PROPOSED REDEVELOPMENT AREA BOUNDARY
PROPERTY ACQUISITION. REDEVELOPMENT AREAS (SINCE MARCH 2001)
~ ACQUIRED BY ROANOKE REDEVELOPMENT & HOUSING AUTHORITY
~ TO BE CONSIDERED FOR ACQUISITION
--~--,
./ /: . .-"'
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SCAtE- '
C~~Y1~E~~t~:~~rt~E~~ r~c.
PROPERTY TRANSACTIONS
SOUTH JEFFERSON REDEVELOPMENT AREA
ROANOKE REDEVELOPMENT & HOUSING AUTHORITY
LEGEND
--- PROPOSEO REDEVELOPMENT AREA BOUNDARY
J i.__
PROPERTY ACQUISITION - REDEVELOPMENT AREAS (SINCE MARCH 2001)
I)gJ ROANOKE REDEVELOPMENT & HOUSING AUTHORITY
. PROPERTIES ACQUIREO & SOLO FOR REDEVELOPMENT
" PROPERTIES ACQUIRED BUT NOT YET SOLD
GEJ NORFOLK SOUTHERN ROW ACQUISITION
~ PRIVATE OWNER ACQUISITIONS
[S3 OEMOLlTlON/CLEARANCE. PRIVATE OWNERS
. REDEVELOPMENT
lSSJ HISTORIC PROPERTY RENOVATION
[ill DEEDED TO CITY. FLOOD REDUCTION AREA
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City Council
June 7, 2010
Proposed M ill Mountain Easement
Summary of Salient Provisions
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Future division of property
o Property cannot be subdivided into more than 5 new parcels
Buildings / Structures (Generally - without grantee approval)
o Total maximum square footage of above ground enclosed area - 20,000
o Single Buildings / Structures not to exceed 1,500 sq. ft.
o Maximum height - 25 ft.
Buildings / Structures (within Scenic Protection Area - without grantee approval)
o Single Buildings / Structures not to exceed 500 sq. ft.
o Maximum height - 15ft.
Future Roads Permitted (subject to grantee approval)
o Private Roads to existing structures
o Private Roads to created parcels
o Public Roads to created parcels and to serve permitted uses such as recreation / forestry
Future Utilities Permitted
o To serve permitted structures and new parcels on the easement property
o To cross the easement property and serve other properties (subject to grantee approval)
Maintenance / repair / renovation / replacement of existing buildings, structures, roads and
utilities permitted
Permitted Uses of the Easement Property
o Nature education, educational institutions, public recreation and accessory and related
uses and trails .
o Forestry
o Small scale l incidental commercial operations related to permitted uses
o Processing and sale of products produced on the Property without additional buildings
o Temporary or seasonal outdoor activities that do not permanently alter or diminish the
conservation values of the easement property
o Any activity conducted within a permitted building without material alteration to
external appearance
Managementof Forest
o Timber harvesting or land clearing shall require Best Management Practices and Plan
approved by grantees
o No commercial timber harvesting to take place in "Scenic Protection Area" of easement
without grantee approval
o Activities permitted without a plan
o Cutting of trees for construction of permitted roads, structures, buildings and
utilities
o Cutting of trees for trail maintenance, clearance, construction
o Cutting of trees for firewood
o Cutting of trees / removal of hazards / invasive species
o Cutting of trees to maintain scenic views and overlooks
Riparian Buffers
o 35ft. buffer strips maintained along all intermittent streams
o Activities limited within buffer strips
Grading Blasting Filling and Mining
o Limitations on such activities with exceptions related to pursuit of permitted uses and
activities
Sig nage
o Limited to the following purposes
o Identification signage
o Sale/ lease of prope rty
o Directional signage
o Recognition of preservation / conservation
o Interpretation or wayfinding
o Limited to 36 sq. ft. per sign
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(will be on City letterhead)
June 7, 2010
John Q. Citizen
1234 Main St.
Roanoke, VA 24123
Dear John Q. Citizen,
According to our records, the Solid Waste Management (SWM) Division of the
City of Roanoke has been providing your address with physically challenged
service for over one year. The purpose of this letter is to inform you that there
have been changes to City Code and procedures that may affect how your trash
and/or recycling is collected in the future. '
Recently, the City has learned that circumstances at some residences currently
receiving Physically Challenged Service no longer qualify for the service. For
example, some citizens who had been approved for Physically Challenged Service
have moved, passed away or subsequently begun living with someone who was
not eligible for Physically Challenged Service. In order to ensure that residences
that receive this premium service still qualify under the City's criteria, City
Council recently adopted changes to the Code of the City of Roanoke (1979), as
amended, to limit the length of time during which Physically Challenged Service
can be provided:
Chapter l4.l-l6( d)( 4) "Physically challenged service shall be available to
citizens for a term of no more than twelve (12) months from the date of
approval by the City Manager. Any person receiving physically challenged
service may apply for additional twelve (12) month terms pursuant to this
subsection (d), if such person remains otherwise qualified for such service,
and provides an updated physician's certification acceptable to the City
Manager. "
~..
The City will continue to provide Physically Challenged Service to residences
until September 1, 2010. However, as a result of the amendment to the City Code,
beginning immediately, any residence that has been receiving this service for more
than 12 months must re-apply for such service using an application supplied by the
City, if the need for Physically Challenged Service still exists, for an additional 12
month term. Each application must include an updated certification on a form
provided by the City from a physician that demonstrates that the citizen is still
eligible for Physically Challenged Service. There is no limit to the number of 12-
month terms for which a citizen can apply and be approved.
Enclosed is one application for physically challenged service to be completed by
the applicant. Also enclosed is one physician's certification to be completed by the
applicant's physician. In order to ensure uninterrupted service, both forms must be
completed and returned to Solid Waste Management within ninety (90) days, or by
Sept. 1, 2010. Applications and certifications may also be downloaded from the
City's web site at www.roanokeva.gov/sWm. Lmn____mnmmnm_mmnnmm_______mm_-------
We apologize for any inconvenience that these new requirements may cause, but
they are necessary to ensure that scarce resources are used to serve only City' .
residents in need. If you have any questions, please feel free to call Mr. Billy
Basham at 853-6846.
Sincerely,
Frank (Skip) Decker, Manager
Solid Waste Management
City of Roanoke
Comment: Both fonns will be
available from SWM Div, page, Services,
Recycling or Refuse,
CITY OF ROANOKE
SOLID WASTE MANAGEMENT
Application! Agreement for Physically Challenged Service
NAME:
DATE:
ADDRESS:
TELEPHONE:
Special service is being requested for the following services:
D Weekly solid waste removal
D Weekly recyclables removal
Reason for request:
Attached to this Application is a physician's certification, stating that I am unable to transport all solid waste,
including recyclables, from my residence at the above-referenced address to the public street or public alley as
required by Chapter 14.1, Solid Waste Mana2ement, of the Code of the City of Roanoke (1979), as
amended ("City Code").
I further certify that any and all other persons residing at such address are also unable to transport all
solid waste, including recyclables, to the public street or public alley as required by Chapter 14.1, Solid
Waste Management, of the City Code. I agree to notify the Solid Waste Management Division at 853-6423
if I vacate this residence, or become physically able to, or reside with a person who is physically able to,
transport to the public street or alley as required by Chapter 14.1, Solid Waste Management, of the City
Code, all solid waste, including recyclables, generated by those persons residing at such address.
I understand that I will need to re-apply for Physically Challenged Service within twelve (12) months
from the date of approval of my application by the City Manager if I am interested in receiving
uninterrupted service. Such application will need to be accompanied by an updated physician's
certification.
Applicant's Signature Date
Supervisor's Approval City Manager's Approval
For office use only:
ROUTE: DAY:
Physicians Certification
for
Physically Challenged Service
within the City of Roanoke
Solid Waste Management
1802 Courtland Rd., NE
Roanoke, VA 24012
Fax: 853-4360
DATE:
RE:
Mr. /Mrs. /Ms.
Address:
Phone:
As a licensed physician, I certify and affirm that
is unable to transport solid waste, including recyclables, generated by those persons
residing in the above-referenced dwelling unit to the public street or public alley.
Sincerely,
Physician's Name (please print):
Physician's Address:
Phone:
CITY OF ROANOKE - SOLID WASTE MANAGEMENT
OPERATIONS REGULATION NO.1 (Revised)
Refuse Collection in Central Business District
I. Purpose:
To establish regulations for a solid waste collection schedule and related
procedures in the Central Business District (CBD).
II. Applicability:
These regulations shall apply to all locations receiving solid waste collection
services from the City of Roanoke throughout the CBD as defined in Section
14.1 of the Code of the City of Roanoke (1979), as amended.
III. Definitions:
Terms herein shall be defined according to Section 14.1 -1 of the Code of the
City of Roanoke (1979), as amended. Additionally, within the CBD, there is a
"Core" area that is defined as those segments of Norfolk Avenue, Salem Avenue,
Campbell Avenue, Kirk Avenue, Church Avenue, Market Street and Wall Street
located between Jefferson Street and Williamson Road.
IV. Policy:
Solid waste will be collected in the CBD so as to minimize the amount and
length of time waste materials are placed on sidewalks for collection; to
encourage recycling; and support legitimate business, residential, and visitor
activities downtown.
V. Implementation:
1. Customers: The City of Roanoke provides refuse collection service to any
business or residential property that makes arrangements with the City
for collection of refuse, and where the City Manager determines that
commercial bulk container collection is impractical because of
inaccessibility to collection vehicles or space limitations of the premises
involved. All properties are eligible for free collection of acceptable
recyclable materials.
2. Bags and containers: All refuse shall be contained in plastic bags.
Bags that are not placed in an automated container for collection shall
be black, 3 mil plastic bags. All such bags of refuse shall be securely
tied, closed and contained within City-issued, automated containers that
have a capacity of 32, 48, 54 or 95 gallons. A limit of four automated
containers will be allowed per business or multi-family customer for
refuse (regardless of container size), the first of which will be provided by
the City at no charge. Customers with trash that exceeds the capacity of
four automated containers will be directed to utilize commercial bulk
container collection unless such service is determined impractical as
described in #1 above. Use of public trash receptacles for disposal of
bagged refuse shall not be allowed.
Additional automated containers or recycling containers that are used
exclusively for recycling are provided at no charge if approved by the City
Manager or their representative.
3. Weight: A 95-gallon automated container placed out for collection,
including the solid waste contained therein, may not exceed 250 pounds.
Likewise, a 54-gallon automated container shall not exceed 150 pounds,
a 48-gallon automated container shall not exceed 1,25 pounds and a 32,-
gallon automated container shall not exceed 100 pounds.
4. Placement: Containers must be set out for collection on the sidewalk
most adjacent to the premises from which the solid waste is generated,
or at another location approved specifically by the City Manager or their
representative. Bags of refuse shall be placed inside of automated
containers. Bags of refuse shall not be placed upon the sidewalk unless
otherwise approved by the City Manager or their representative. All
cardboard for recycling collection shall either be laid flat and tied or
nested together. Mixed paper recyclables may be placed either in
containers, in cardboard boxes, or in securely-tied clear plastic bags, and
placed directly upon the sidewalk near the curb. Co-mingled glass,
aluminum, and plastic recyclables shall be contained in recycling
containers or in clear plastic bags and may be placed to the curb. Paper
recyclables must be separated from bottles, cans, and plastics
recyclables, all of which shall be free of contamination.
5. Times of Set-Out of Refuse: All addresses within the CBD shall receive
free service on Thursday. Only businesses that have a fee arrangement
agreed to by the City Manager or their representative shall place refuse out
for collection on days other than Thursday. Refuse must be set out for
collection as follows:
· Entire CBD: Setout between 7:45 and 8:30 p.m. for collection
between 8:30 and 10:30 p.m. (Monday through Saturday).
· "Core" area: Setout between 2:30 and 3: 15 p.m. for collection
between 3: 15 and 5: 15 p.m. (Monday through Saturday); and
between 11 :00 p.m. Saturday and 7:00 a.m. Sunday for the
collection between 7:00 and 9:00 a.m. (Sunday).
· No refuse may be set out for collection at any other time.
6. Times of Set-Out of Recvclables: All addresses within the CBD are
eligible for free collection of acceptable recyclable materials. Recyclables
must be set out for collection as follows:
. Entire CBD: Setout between 5:00 and 6:00 p.m. for collection
between 6:00 and 8:00 p.m. (Monday through Saturday).
· "Core" area: Setout between 11 :00 p.m. Saturday and 7:00 a.m.
Sunday for collection between 7:00 and 9:00 a.m. (Sunday).
· No recyclables may be set out for collection at any other time.
7. Removal of containers: All automated containers and recycling
containers shall be removed from the public sidewalk no later than 8:00
a.m. (Monday through Saturday) and by 12:00 p.m. on Sundays.
8. Violations: The City Manager shall caus~ a notice of violation (a) to be
affixed to automated collection containers, individual refuse containers,
and recycling containers or (b) to be addressed in writing to the person(s)
responsible for placement of plastic bag(s) containing refuse or
recyclables found to be in violation of Section 14.1-1 8(b) (see below).
After three (3) or more such notices have been issued for any property
within a year, the City Manager shall impose on the owner of the property
a civil penalty of $25 for each such violation after the third one.
Section 14. 1-18(b): Solid waste in the central business district shall be
placed out for collection by an authorized person in accordance with
regulations promulgated by the City Manager.
-.. .., ..
Refuse Recyclables
Collection Times Allowable Set-out Collection Times Allowable Set-out
Times* Times*
Monday - 3:15 - 5:15 p.m. 2:30 - 3: 15 p.m. 6:00 - 8:00 p.m. 5:00 - 6:00 p.m.
Saturday (core only) (core only)
8:30 - 10:30 p.m. 7:45 - 8:30 p.m.
Su nday 7:00 - 9:00 a.m. 11 :00 p.m. Sat. - 7:00 - 9:00 a.m. 11 :00 p.m. Sat.-
(core only) 7:00 a.m. Sun. 7:00 a.m. Sun.
*Unless other specific arrangements are made with and approved by the City Manager
or their representative. Also, weekly customers must follow these times on their
weekly collection day.
Authe ntication
Pursuant to the authority vested in me by Section 14.1-6 of the Code of the City of
Roanoke (1979), as amended, the foregoing regulation of promulgated this _____ day
of ____________________ to be effective immediately.
Christopher P. Morrill
City Manager
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William Hamilton "Ham" Flannagan
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
. The 7th day of June, 2010.
No. 38817-060710.
A RESOLUTION memorializing the late William Hamilton "Ham"
Flannagan, longtime leader of Roanoke Memorial Hospital and 1986 "Citizen of
the Year."
WHEREAS, the members of Council learned with sorrow of the passing of
William Hamilton "Ham" Flannagan on Tuesday, May 4, 2010;
WHEREAS, Mr. Flannagan was born in Trevillians, Virginia, in 1920,
and attended Hampden-Sydney College, where he played football, baseball,
basketball, and ran track, was a member of Kappa Alpha Fraternity, and
graduated with honors at the age of 19;
WHEREAS, Mr. Flannagan served his country during World War 11 in
the United States Army Medical Administrative Corps, setting a course for a long
and remarkable health care career;
WHEREAS, Mr. Flannagan came to the Roanoke area in 1951 as the first
administrator of Franklin Memorial Hospital, soon followed by appointment as
administrator of Memorial and Crippled Children's Hospital, which would,
become Roanoke Memorial Hospital;
WHEREAS, under 32 years of Mr. Flannagan's leadership, Roanoke
Memorial grew by leaps and bounds, including a 325-bed wing, cancer and
rehabilitation centers, the area's first intensive care unit, a nursing school, and
medical school affiliations and residencies - all of which helped lay the
foundation for Roanoke Memorial to become Carilion Clinic, the premier
medical system in Southwest Virginia;
WHEREAS, Mr. Flannagan served ona number of professional boards,
including Regent of the Am~rican College of Healthcare Executives and
Lifetime Fellow of that organization; Chairman of the Virginia-Carolinas
Hospital Conference, the Southeastern Hospital Conference, and the Virginia
Hospital Association; member of the State Board of Health; and member of the
Board of Trustees of Hampden-Sydney College;
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WHEREAS, Mr. Flannagan was active in community organizations,
including 50 years as a member of the Masonic Order; membership in Lakeland
Lodge #190; past Elder of Second Presbyterian Church; and service on the city's"',
Downtown Management Task Force in the 1980s;
WHEREAS, Mr. Flannagan garnered numerous honors over the years,
including induction into Hampden-Sydney College's Omicron Delta Kappa
Leadership Society; honorary alumnus of the Medical College of
Virginia/Virginia Commonwealth University School of Healthcare
Administration; was recognized in 1982 as one of "A Dozen Who Made A
Difference: A Salute to Those Who Had A Major Role in Building Roanoke";
and in 1986, the year of his retirementfrom Roanoke Memorial, Mr. Flannagan
was named "Citizen of the Year" and was awarded the Key to the City; and
WHEREAS, the legacy born of Mr. Flannagan's vision for the health care
industry in our Valley has made an indelible contribution to the City of Roanoke
that will benefit its citizens for generations to come.
that:
THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke
1. Council adopts this resolution as a means of recording its deepest regret
and sorrow at the passing of William Hamilton "Ham" Flannagan, and
extends to his family its sincerest condolences.
2. The City Clerk is directed to forward an attested copy of this resolution to
Mr. Flannagan's family.
ATTEST:
Atif::~~c
City Clerk
APPROVED
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David A. Bowers
Mayor
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Plowsha~re Peace & Justice Center
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PO Box 4367
Roanoke VA 24015
Office, 1719 Grandin Road
Ph: 540-989-0393
plowshare@plowshareva,org
June 7, 2010
PROPOSED COUNCIL RESOLUTION
A RESOLUTION OF THE CITY COUNCIL OF ROANOKE, VIRGINIA, DRAWING THE
ATTENTION OF ITS REPRESENTATIVES IN CONGRESS TO THE NEED FORA
LASTING ARAB/ISRAELI PEACE
WHEREAS, Citizens, the City of Roanoke and the Commonwealth of Virginia are struggling
financially to meet infrastructure, transportation, educational and social needs; and
WHEREAS, significant costs to Citizens, the City and the Commonwealth have accrued from
giving Israel billions in foreign aid funds annually to guarantee its security and military
superiority and from funding US wars in the Arab world; and
WHEREAS, Presidents Carter, Clinton and Bush have declared a two-state solution to be the
proper resolution to the conflict, which President Obama has acknowledged to be "a profound
national interest of the United States"; and
WHEREAS, Roanoke City Council can reasonably believe a two-state resolution to the
Arab/Israeli Conflict would free up significant funds to address the financial needs of
governments and citizens in Roanoke and Virginia;
NOW, THEREFORE LET IT BE RESOLVED, that the City Council Of Roanoke, Virginia,
does appeal to Senator Jim Webb, Senator Mark Warner and Congressman Bob Goodlatte to
exercise their influence in an expeditious and forthright manner to address the financial needs of
Roanoke and Virginia and to actively promote and support a durable cease fire and the
resumption of negotiations between Israel and the elected representatives of the Palestinian
people in order to resolve the conflict by ensuring a secure State of Israel along side an
independent, viable, secure State of Palestine.
Submittedfor Council consideration by:
Michael Bentley, EdD, Chair, Plowshare Peace Center Advocacy Committee
Advocacy Committee members: Herb Beskar, Brent Riley, Kent Walton, Tom Nasta, George Hunter, Jim
Bier, Ann Martyn, Frank Munley, Charlie Jordan, and Helen Given.
Gary Sandman, Executive Director, Plowshare Peace and Justice Center, Roanoke, Virginia
Email: plowshare@plowshareva.org
http:www.plowshareva.org
CITY OF ROANOKE
CITY COUNCIL
215 Church Avenue, S.W
Noel C. Taylor Municipal Building, Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
DAVIDA. BOWERS
Mayor
June 7, 2010
The Honorable Mayor and Members
of Roanoke City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of Council:
Council Members
M. Rupert Cutler
Sherman P. Lea
Gwen W. Mason
Anita J. Price
. Court G. Rosen
David B. Trinkle
We jointly sponsor a request of Mill Mountain Zoo to share ideas for the future of
the zoo, at the regular meeting of City Council to be held on Monday, June 7,
2010, at 2:00 p.m.
Sincerely,
M. Rupert Cutler
Council Member
~~
Court G. Rosen
Council Member
MRC/CGR:ctw
Summary of Capital Fund
2007-2008
Completion of auarantine facility and clinic
Necessary for our continued AZA accreditation. Allows us to continue to expand and redevelop
the zoo '
Red Wolf Exhibit
Continues our part;icipation in the Red Wolf SSP and Recovery program in the Southeastern United
States
Asian Black Vulture Exhibit
We are a now participating in an international conservation program in Mongolia
IfVin~inia Wild"Exhibits
Starting the design phase of this future facility that will consist of 9 additional exhibits
Renovations of aging exhibits
Replacement of wire, landscaping, and graphics to existing facilities
Better eauipment to manage facilities - new freezer, new refrigerator
Replacement of aging equipment and adding of additional units to improve quality of animal care
Website upgrade
It allows us to develop a more interactive website to better engage the public with all the zoo has
to offer
New computers
Replacement of antiquated equipment
New "loo Choo"
Replacement of original train that was sent to the transportation museum
Hoofstock barn
New facility to replace old facility
2008-2009
Completion of Quarantine facility
Facility was finished in 2008
Temporary Clinic facility
To allow veterinary care to occur near holding facility
Canadian lynx Exhibit
_We are now part ofthe Canadian lynx captive management program
Interactive Aviary
Allowing the public to get up close to tropical birds from around the world
Entrance signs and graphics
Replacement of old out dated sign age around zoo and by Discovery center
Limited Infrastructure replacement
Replacement of worn and broken water lines
.L\.dditlonal desiRn work for exhibit renovations
Proper drawings for permitting and donor cultivation
Continued pav off of earlier or-olects
P~v~ne ~yff qi.i~r-3rrt~n~.. h(1Ii~~ne ~~fT1, tr;:1~n, lFJ"s?bsit~ ~)rer~~:ii?S- ff)f" th~ rr~V~0i)S yc:~r
2009-2010
Gift shop roof repairs and new carpetim~
_Roof leaked and carpet became public safety hazard
Snow Leopard observation deck replacement
Aging and rotting deck
Reptile facilitv
Walkthrough facility allowing the zoo to become an active participant in the global Amphibian crisis
Red Panda Exhibit up~rades
Allowing for future breeding and continued participation in the SSP program
Additional Infrastructure repairs
Continued replacement of worn water lines
Additional desi~n work for exhibit renovations
To be able to promote projects for new potential donors
Rhinoceros I~uana Exhibit
New project for the zoo and additional AZA cooperative program
Going Forward
New Access Road
Resurface the rear access road would allow for staff parking and deliveries to be made eliminating the
potential for a visitor / delivery truck incident
New front Entrv
To create a more inviting atmosphere upon entering the zoo
Maintenance area
Relocate to a more behind the scenes location. The current site is valuable space for public activities and
exhibits
Improved Infrastructure
Continued replacement of aging waterlines, telecommunications systems and eventual need of a sewer line
Bathroom upgrades
They need to become more user friendly
Amphitheater replacement
Deteriorating facility needs replacement
Walkwavs resurfaced
Aged walkways being affected by the elements
Hillside facilitv
Multi-species area focusing on Tigers. Would require ADA pathways, holding areas, and facilities for other
current and future species including Takin, Ibex, and Sea Eagles.
W..i7J/V(/:..o ~'4-i3.5';e VP6Mi:>~{
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, S.W" Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: (540) 853-1138
City Web: www.roanokeva.gov
June 7, 2010
Honorable David A. Bowers, Mayor
Honorable Sherman P. Lea, Vice Mayor
Honorable M. Rupert Cutler, Council Member
Honorable Gwendolyn W. Mason, Council Member
Honorable AnitaJ. Price, Council Member
Honorable Court G. Rosen, Council Member
Honorable David B. Trinkle, Council Member
Dear Mayor Bowers and Members of City Council:
Subject: Schedule Public Hearing to Renew
Lease for Hertz Car Rental
The Hertz Corporation currently leases approximately 87,120 square feet of City-
owned property identified as tax map number 6640123, commonly known as 1302
Municipal Road, N.W., Roanoke, Virginia, for the purposes of operating an
automobile rental establishment. Hertz began leasing this parcel from the City of
Roanoke in 1968. The current lease agreement was originally entered into by
parties in 1993 for a five year term. That lease agreement has been amended three
additional times since then to extend the original term of the lease. The current
lease agreement expires June 30, 2010. Hertz has expressed the desire to
continue to lease this space for another year commencing July 1, 2010 and
expiring June 30, 2011, for an annual amount of $30,548. A public hearing is
required to consider this lease term.
Recommended Action:
Authorize the scheduling and advertising of this matter for a public hearing on
June 21,2010, at 7:00 p.m.
ri pher P. Morrill
City Manager
CPMjclt
Honorable Mayor and Members of City Council
June 7, 2010
Page 2
c: Stephanie M. Moon, City Clerk
William M. Hackworth, City Attorney
Ann H. Shawver, Director of Finance
R. Brian Townsend, Assistant City Manager for Community Development
Robert B. Ledger, Manager, Economic Development
Cassandra L. Turner, Economic Development Specialist
Joshua L. Mabrey, Tax Compliance Supervisor
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CITY OF ROANOKE
OFFICE OF THE CI,TY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: c1erk@roanokeva.gov
JONATHAN E. CRAFT
Deputy City Clerk
STEPHANIE M. MOON, CMC
City Clerk
CECELIA T. WEBB
Assistant Deputy City Clerk
June 7, 2010
The Honorable Mayor and Members
of the Roanoke City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of Council:
This is to advise that Patricia A. Smith has tendered her resignation as a member of the
Roanoke Neighborhood Advocates, effective May 14, 2010.
Sincerely,
~O~'M~U~
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: c1erk@roanokeva.gov
JONATHAN E. CRAFT
Deputy City Clerk
CECELIA T. WEBB
Assistant Deputy City Clerk
STEPHANIE M. MOON, CMC
City Clerk
June 7, 2010
The Honorable Mayor and Members
of the Roanoke City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of Council:
This is to advise that Council Member-Elect Bill Bestpitch has tendered his resignation
as a member of the Architectural Review Board, effective June 11,2010.
Sincerely,
~'rr1. !!JocrvJ
Stephanie M. Moon, CMC
City Clerk
.- .
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
. E-mail: c1erk@roanokeva.gov
JONATHAN E. CRAFT
Deputy City Clerk
CECELIA T. WEBB
Assistant Deputy City Clerk
STEPHANIE M. MOON, CMC
City Clerk
July 7, 2010
Mr. William D. Bestpitch
381 Washington Avenue, S. W.
Roanoke, Virginia 24016
Dear Mr. Bestpitch:
Your resignation as a member of the Architectural Review Board was before the
Council of the City of Roanoke at a regular meeting, which was held on Monday,
June 7, 2010.
On behalf of the Members of Roanoke City Council, I would like to express
appreciation for your service to the City of Roanoke as a member of the
Architectural Review Board from May 7, 2007 to June 7, 2010. Please find
enclosed a Certificate of Appreciation and an aerial view photograph of the
Roanoke Valley in recognition of your service.
Sincerely,
~h,,~u-,0
Stephanie M. Moon, CMC
City Clerk
SM M :ew
Enclosu re
pc: Candice Martin, Secretary, Architectural Review Board
Jonathan E. Craft, Deputy City Clerk .
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CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: c1erk@roanokeva.gov
JONATHAN E. CRAFT
Deputy City Clerk
STEPHANIE M. MOON, CMC
City Clerk
CECELIA T. WEBB
Assistant Deputy City Clerk
June 7, 2010
The Honorable Mayor and Members
of the Roanoke City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of Council:
Inasmuch as Lawrence Johns has not been an active member of the Roanoke Arts
Commission, and David J. Brown is no longer a City resident, the Chairman respectfully
requests appointments be made to fill the vacancies.
Sincerely,
~o~~~OOvV
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
R1)anoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: c1erk@roanokeva.gov
JONATHAN E. CRAFT
Deputy City Clerk
CECELIA T. WEBB
Assistant Deputy City Clerk
STEPHANIE M. MOON, CMC
City Clerk
July 7, 2010
Mr. Lawrence E. Johns
1054 Barrens Village Lane
Roanoke, Virginia 24019
Dear Mr. Johns:
Your term of office as a member of the Roanoke Arts Commission expired on
June 30, 2010.
On behalf of the Members of Roanoke City Council, I would like to express
appreciation for your service to the City of Roanoke as a member of the
Roanoke Arts Commission from June 1, 2009 to June 30, 2010. Please find
enclosed a Certificate of Appreciation and an aerial view photograph of the
Roanoke Valley in recognition of your years of service.
Sincerely,
~~:.:~~~
City Clerk
SM M :ew
Enclosu re
pc: Douglas C. Jackson, Chair, Roanoke Arts Commission, 2121 Windsor
Avenue B, S.W., Roanoke, Virginia 24015
Susan Jennings, Public Arts Coordinator, Economic Development
Melissa Murray, Secretary, Roanoke Arts Commission
Jonathan E. Craft, Deputy City Clerk
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CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Teleplione: (540) 853-2541
Fax: (540) 853-1145
E-mail: c1erk@roanokeva.gov
JONATHAN E. CRAFT
Deputy City Clerk
STEPHANIE M. MOON, CMC
City Clerk
CECELIA T. WEBB
Assistant Deputy City Clerk
July 7,2010
Mr. David J. Brown
8 Jefferson Place, Unit #512,
- Roanoke, Virginia 24011
Dear M r. Brown:
Your term of office as a member of the Roanoke Arts Commission expired on
June 30, 2010.
On behalf of the Members of Roanoke City Council, I would like to express
appreciation for your service to the City of Roanoke as a member of the
Roanoke Arts Commission from May 19, 2008 to June 30, 2010. Please find
enclosed a Certificate of Appreciation and an aerial view photograph of the
Roanoke Valley in recognition of your years of service.
Sincerely,
~~ tn. 'rj&~
Stephanie M. Moon, CMC
City Clerk
SM M :ew
Enclosu re
pc: Douglas C. Jackson, Chair, Roanoke Arts Commission, 2121 Windsor
Avenue B, S. W., Roanoke, Virginia 24015
Susan Jennings, Public Arts Coordinator, Economic Development
Melissa Murray, Secretary, Roanoke Arts Commission
Jonathan E. Craft, Deputy City Clerk
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CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540)853-1145
E-mail: c1erk@roanokeva.gov
JONATHAN E.CRAFT
Deputy City Clerk
STEPHANIE M; MOON, CMC
City Clerk '
CECELIA R. TYREE
Assistant Deputy City Clerk
June 9,2010
Wayne G. Strickland, Executive Director
Roanoke Valley-Alleghany Regional Commission
P. O. Box 2569
Roanoke, Virginia 24010
Dear Mr. Strickland:
This is to advise you that Christopher P. Morrill has qualified as a City
representative (technical advisor) to the Roanoke Valley-Alleghany Regional
Comprehensive Economic Development Strategy Committee to fill the unexpired
term of Darlene L. Burcham ending March 31,2011.
Sincerely,
~~~~~~
City Clerk
L:\CLERK\DAT A \CKSM I \Oaths\Roanoke Valley-Alleghany Regional Comprehensive Economic Development Strategy Corrunittee\Christopher P.
Monill qualification. doc
\f( (> rf\C14rtS
('.\v~t' \ Ci -
Cl T-( CLEP-h 1."'
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Christopher P. Morrill, do solemnly affirm that I will support the
Constitution of the United States of America and the Constitution of the
Commonwealth of Virginia, and that I will faithfully and impartially discharge
and perform all the duties incumbent upon me as a City representative to the
Roanoke Valley-Alleghany Regional Comprehensive Economic Development
Strategy Committee, to fill the unexpired term of Darlene L. Burcham ending
March 31, 2011, according to the be of my ility (So help me God).
Subscribed and sworn to before me this/<f11tay of ~ 2010.
BRENDA S. HAMILTON, CLERK OF THE CIRCUIT COURT
BY.
K:\Oaths\Roanoke Valley-Alleghany Regional Comprehensive Economic Development Strategy Committee\Christopher P. Morrill oath.doc
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: c1erk@roanokeva.gov
JONATHAN E. CRAFT
Deputy City Clerk
STEPHANIE M. MOON, CMC
City Clerk
CECELIA T. WEBB
Assistant Deputy City Clerk
June 9, 2010
Shelia Smith, Project Manager
Virginia's First Regional Industrial Facility Authority
. /
6580 Valley Center Dnve
Box 2 1
Radford, Virginia 24141
Dear Ms. Smith:
This is to advise you that R. Brian Townsend has qualified as a City of Roanoke
representative to Virginia's First Regional Industrial Facility Authority for a four-
year term of office ending June 30, 2014.
Sincerely, .
~~~~
City Clerk
L:\CLERK\DAT A\CKSMI \Oaths\Virginia's First Regional Industrial Facility Authority\Brian Townsend qualification.doc
CITY CLERK' 10 t'iAY 18 PM04:15
Oath or Affirmation of Office
Commonwealth of Virginia; City of Roanoke, to-wit:
I, R. Brian Townsend, do solemnly affirm that 1 will support the Constitution
of the United States of America and the Constitution of the Commonwealth of
Virginia, and that I will faithfully and impartially discharge and perform all the
duties incumbent upon me as a City of Roanoke representative to Virginia's First
Regional Industrial Facility Authority, for a four-year term of office ending June 30,
2014, according to the best of my ability (So help me God).
~I~
Subscribed and sworn to before me thislst1f1day Of~ 2010.
S. HAMILTON, CLERK OF THE CIRCUIT COURT
, LERK
L\CLERK\DATA\CKSMl\Oaths\Virginia'\R. Brian Townsend oath.doc
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: c1erk@roanokeva.gov
JONATHAN E. CRAFT
Deputy City Clerk
STEPHANIE M. MOON, CMC
City Clerk
CECELIA T. WEBB
Assistant Deputy City Clerk
June 9, 2010
Jean M. Thurman, Secretary
Board of Directors
Western Virginia Water Authority
Roanoke, Virginia
Dear Ms. Thurman:
This is to advise you that John P. Bradshaw, Jr., has qualified as a City
representative to the Western Virginia Water Authority Board of Directors for a
fou r-year term of office ending Ju ne 30, 2014.
Sincerely,
~~~'.~
City Clerk
pc: Becky Meador, Clerk, Roanoke County Board of Supervisors
Sharon Tudor, MMC, Clerk, Franklin County Board of Supervisors
L:ICLERKIDATAICKSM110athsIVirginia Western Community College BoardlJohn Bradshaw qualification. doc
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, John P. Bradshaw, Jr., do solemnly affirm that I will support the
Constitution of the United States of America and the Constitution of the
Commonwealth of Virginia, and that I will faithfully and impartially discharge
and perform all the duties incumbent upon me as a City representative to the
Western Virginia Water Authority Board of Directors for a four-year term of
office ending June 30, 2014, according to the best of my ability (So help me
God).
Subscribed and sworn to before me this i#day of ~ 2010.
BRENDA S. HAMILTON, CLERK OF THE CIRCUIT COURT.
~
BY
L:\CLERK\DATA\CKSMl\Oaths\Western Virginia Water Authority\John Bradshaw Oath.doc
STEPHANIE M. MOON, CMC
City Clerk
David Hoback, Chief
Fire/EMS Department
Roanoke, Virginia
Dear Ch ief Hoback:
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerk@roanokeva.gov
JONATHAN E. CRAFT
Deputy City Clerk
CECELIA T. WEBB
Assistant Deputy City Clerk
June 9, 2010
This is to advise you that John C. Moody, Jr., has qualified as a member of the
Board of Fire Appeals for a four-year term of office ending June 30, 2014.
j
Sincerely,
~m,YY\b~
Stephanie M. Moon, CM~
City Clerk
L:\CLERKIDATAICKSM110athslBoard of Fire AppealslJohn Moody qualification.doc
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, John C. Moody, Jr., do solemnly affirm that I will support the Constitution of
the United States of America and the Constitution of the Commonwealth of Virginia, and
that I will faithfully and impartially discharge and perform all the duties incumbent upon
me as a member of the Board of Fire Appeals, for a four-year term of office ending
June 30, 2014, according to the best of my ability (So help me God).
BRENDA S. HAMILTON, CLERK OF THE CIRCUIT COURT
BY ~ cJ. .~%v-1J-
L:\CLERK\DATA\CKSMl\Oaths\Board of Fire Appeals\John C. Moody, Jr. oath.doc
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: c1erk@roanokeva.gov
JONATHAN E. CRAFT
Deputy City Clerk
STEPHANIE M. MOON, CMC
City Clerk
CECELIA T. WEBB
Assistant Deputy City Clerk
J u n e 1 0, 20 1 0
Martha P. Franklin, Secretary
Local Board of Building Code Appeals
Roanoke, Virginia
Dear Ms. Franklin:
This is to advise you that Kirk Bates has qualified as a member of the Local Board
of Building Code Appeals for a term of office ending September 30,2015, instead
of September 30~ 2014, the correct term of office.
Sincerely,
~...v rrJ.rn/)1ffv
Stephanie M. Moon, CMC C
City Clerk
K:\Oaths\Local Board of Building Code Appeals\Kirk Bates qualification. doc
I,
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Kirk Bates, do solemnly affirm that I will support the Constitution of the
United States of America and the Constitution of the Commonwealth of Virginia,
and that I will faithfully and impartially discharge and perform all the duties
incumbent upon me as a member of the Local Board of Building Code Appeals for
a term of office ending September 30,2015, according to the best of my ability
(So help me God).
~~----3
(~
--
Subscribed and sworn to before me thisfrday ~201 O.
BRENDA S. HAMILTON, CLER OF THE CIRCUIT COURT
LERK
B
L:\CLERK\DA T A\CKSM I \Oaths\Local Board of Building Code Appeals\Kirk Bates oath.doc
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: c1erk@roanokeva.gov
JONATHAN E. CRAFT
Deputy City Clerk
STEPHANIE M. MOON, CMC
City Clerk
CECELIA T. WEBB
Assistant Deputy City Clerk
June 9, 2010
/
Carolyn Glover, Secretary
Personnel and Employment Practices Commission
Roanoke, Virginia
Dear Ms. Glover:
This is to advise you that Donald Dillard has qualified as a member of thePersonnel and
Employment Practices Commission for a three-year term of office ending June 30, 2013.
~,I i~ncceerrnel, I
~ ~ m~ Qo--l\)()y0
Stephanie M. Moon, CMC I
City Clerk
L:\CLERK\DA T A \CKSM I \Oaths\Personne1 and Employment PraCtices COnmllssion\Donald Dillard qualification. doc
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Donald Dillard, do solemnly affirm that 1 will support the Constitution of the United
States of America and the Constitution of the Commonwealth of Virginia, and that 1 will
faithfully and impartially discharge and perform all the duties incumbent upon me as a
member of the Personnel and Employment Practices Commission for a three-year term of
office ending June 30, 2013, according to the best of my ability (So help me God).
{7~ c( ~
Subscribed and sworn to before me this 2.!l day of ~ 2010.
[
BRENDA S. HAMILTON, CLERK OF THE CIRCUIT COURT
B~~-fa..pn..o- d ,CLERK
L:\CLERK\DA T A \CKSM 1 \Oaths\Personnel and Employment Practices Commission\Donald Dillard oath.doc
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
STEPHANIE M. MOON, CMC yroanokeva.gov
City Clerk
JONATHAN E. CRAFT
Deputy City Clerk
CECELlA R. WEBB
Assistant Deputy City Clerk
June 9, 2010
James B. Lee, Secretary
Roanoke Valley Greenway Commission
51 5 Darwin Road, S. W.
Roanoke, Virginia 24014
Dear Mr. Lee:
This is to advise you that James D. Ritchie has qualified as a City representative
to the Roanoke Valley Greenway Commission to fill the unexpired term of office
of Elizabeth Danielle Rhine ending June 30, 2010; and a three-year term of
office commencing on July 1, 2010 and ending on June 30, 2013.
Sincerely,
~~Y\1.~0v0
Stephanie M. Moon, CMC~
City Clerk
L:\CLERK\DAT A\CKSMl \Oaths\Roanoke Valley Greenway CommissionVames D. Ritchie qualification. doc
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, JAMES D. RITCHIE, do solemnly affirm that I will support the
Constitution of the United States of America and the Constitution of the
Commonwealth of Virginia, and that I will faithfully and impartially discharge
and perform all the duties incumbent upon me as a City representative to the
Roanoke Valley Greenway Commission, to fill the unexpired term of Elizabeth
Daniell~'nratng June 30, 2010; and for a three-year term of office ending
June 30, 2013, according to the best of my ability (So help me God).
~(j_ =3 ~____
Subscribed and sworn to before me this /'r!!day of ~ 2010.
BRENDA S. HAMILTON, CLERK OF THE CIRCUIT COURT
BY~~ ~
L\CLERK\DA T A \CKSM 1 \Oaths\Roanoke Valley Greenway Commission\James D. Ritchie oath.doc
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: c1erk@roanokeva.gov
JONATHAN E. CRAFT
Deputy City Clerk
STEPHANIE M. MOON, CMC
City Clerk
CECELIA T, WEBB
Assistant Deputy City Clerk
June 9, 2010
Allen Hullette, Superintendent
Roanoke Valley Juvenile Detention Center
498 Corner Spring Road, N. E.
Roanoke, Virginia 24012
Dear Mr. Hullette:
This is to advise that Jane R. Colin and James O'Hare have qualified as City
representatives on the Roanoke Valley Juvenile Detention Center Commission
for four-year terms of office, each, ending June 30, 2014.
Sincerely,
~hJ. 061~~
Stephanie M. Moon, CMC /
City Clerk
L\CLERK\DA T A\CKSMl \Oaths\Roanoke Valley Juvenile Detention Center Commission\Jane R. Conlin and James O'Hare qualifications,doc
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Jane R. Colin, do solemnly affirm that I will support the Constitution of
the United States of America and the Constitution of the Commonwealth of
Virginia, and that I will faithfully and impartially discharge and perform all the
duties incumbent upon me as a City representative to the Roanoke Valley
Juvenile Detention Center Commission for a four-year term of office ending
June 30, 2014, according to the best of my abili~y (So help me God).
tr/z~
Subscribed and sworn to before me thisL1f!::day of ~ 2010.
BRENDA S. HAMILTON, CLERK OF THE CIRCUIT COURT
, CLERK
L\CLERK\DA T A \CKSM 1 \Oaths\Roanoke Valley Juvenile Detention Center Commission\Jane R. Conlin. doc
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, James O'Hare, do solemnly affirm that I will support the Constitution of
the United States of America and the Constitution of the Commonwealth of
Virginia, and that I will faithfully and impartially discharge and perform all the
duties incumbent upon me as a City representative (Alternate Member) to the
Roanoke Valley Juvenile Detention Center Commission for a four-year term of
office ending June 30, 2014, according to the best of my ability (So help me
God).
r7P1- ~
Subscribed and sworn to before me this/Ljikday of ~2010.
BRENDA S. HAMILTON, CLERK OF THE CIRCUIT COURT
, CLERK
L:\CLERK\DATA\CKSMI\Oaths\Roanoke Valley Juvenile Detention Center Commission\James O'Hare oath.doc
..~
1:L~ "!'-
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CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church ,henue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (5-40) 853-25-4\
Fax: (5-40) 853-11-45
E-mail: derk@roanokeva.gov
STEPHANIE M. MOON. CMe
City Ckrk
July 30, 20 1 0
The Honorable Brenda S. Hamilton
Clerk of the Circuit Court
Roanoke,'Virginia
Dear Ms. Hamilton:
CIRCUIT COURT
Received & Filed
f:oo p~
~G 0.4 20
BY~
Deputy Cler
CITY OF ROANOKE
JONATHAN E. CRAfT
D~puty City CI~rk
CECELlA T. WEBB
Assistant D~puty City CI~rk
c.~\O-V5
I am enclosing certified copy of Resolution No. 38818-060710
authorizing the issuance of a not to exceed $1,230,000.00 General
Obligation School Bond, Series 201 OA, of the City of Roanoke, Virginia, to
be sold to the Virginia Public School Authority and providing for the form
and details thereof.
Pursuant to Section 16, Filing of Resolution, the appropriate officers or
agents of the City are herby authorized and directed to cause a certified
copy of Resolution No. 38818-060710 to be filed with the Circuit Court of
the City.
The abovereferenced measure was adopted by the Council of the City of
Roanoke at a regular meeting held on Monday, June 7, 2010.
Sincerely,
· iYJ. iYl~
Stephanie M. Moon, CMC C
City Clerk
Enclosure
George J. A. Clemo, Bond Counsel, Woods Rogers, PLC, 10 S.
Jefferson Street, Suite 1400, Roanoke, Virginia 24011
William M. Hackworth, City Attorney
Ann H. Shawver, Director of Finance
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IN THE COUNCIL OF THE CITY OF ROANOKE, vnc5f~IT COURT
The 7th day of June, 2010. Received & Filed
4 :00 P--
No. 38818-060710. AUG - 4 2010
By
Deputy Clerk
CITY OF ROANOKE
RESOLUTION AUTHORIZING THE ISSUANCE OF A NOT TO EXCEED
$1,230,000 GENERAL OBLIGATION SCHOOL BOND, SERIES 2010A,
OF THE CITY OF ROANOKE, VIRGINIA, TO BE SOLD TO
THE VIRGINIA PUBLIC SCHOOL AUTHORITY
. .
AND PROVIDING FOR THE FORM AND DETAILS THEREOF.
WHEREAS, the City Council (the "City Council") of the City of Roanoke, Virginia (the
"City"), has determined that it is necessary and expedient to borrow an amount not to exceed
$1,230,000 and to issue its general obligation school bond (as more specifically defined below,
the "Local School Bond") for the purpose of financing certain capital projects for public school
purposes, including energy efficiency improvements and renovations for various public school
buildings within the City, (the "Projects"); and
WHEREAS, the City held a public hearing, duly noticed, on June 7, 2010, on the
issuance of the Local School Bond in accordance with the requirements of Section 15.2-2606,
Code of Virginia 1950, as amended (the "Virginia Code"); and
WHEREAS, the School Board of the City has, by resolution, requested the City Council
to authorize the issuance of the Local School Bond; and
WHEREAS, the Virginia Public School Authority ("VPSA") has offered to purchase the
Local School Bond along with the local school bonds of certain other localities with a portion of
the proceeds of certain bonds to be issued by VPSA in the spring of 2010 (the "VPSA Bonds");
and
WHEREAS, VPSA intends to issue the VPSA Bonds as "qualified school construction
bonds" (referred to below as "QSCBs") within the meaning of Section 54F of the Internal
Revenue Code of 1986, as amended (the "Tax Code"), which section was added to the Tax Code
by the American Recovery and Reinvestment Act of 2009 (Pub. L. No. 111-5, 123 Stat. 355),
enacted on February 17, 2009; and
WHEREAS, VPSA intends to elect to treat the VPSA Bonds as "specified tax credit
bonds" under Section 6431 of the Tax Code, as amended by the Hiring Incentives to Restore
Employment Act (Pub. L. No. 111-147, 123 Stat. 301), enacted on March 18,2010, which status
enables an issuer of a QSCB to receive a direct payment of a refundable credit in lieu of
providing a tax credit to the purchaser or holder of the QSCB; and
WHEREAS, the refundable credit payable with respect to eaeh interest payinent date
{#1353134-1, 077826-00065-01 }
will be equal to the lesser of (i) the amount of interest payable under the QSCB on such date or
(ii) the amount of interest which would have been payable on under the QSCB on such date if
such interest were detennined at the applicable credit rate determined under Section 54A(b )(3) of
the Tax Code (that is, the rate used in computing the amount of tax credit that could be claimed
by the QSCB holder absent the "specified tax credit bond" refundable credit election); and
WHEREAS, subject to the terms and conditions set forth or referred to below, VPSA
will transfer to the City the allocable portion of the refundable credit received by VPSA with
respect to the VPSA Bonds; and
WHEREAS, the allocation ofQSCB volume' cap pursuant to which VPSA will issue the
VPSA Bonds was made by Executive Order 110 (2010) issued by the Governor of the
Commonwealth of Virginia on January 13, 2010 (the "Executive Order"), to finance the Projects
along with a number of other projects on the first priority waiting list selected through a
competitive evaluation process administered by the Virginia Department of Education and the
Virginia Department of Mines, Minerals and Energy announced by letter of the Governor of the
Commonwealth of Virginia dated October 14, 2009; and
WHEREAS, the Bond Sale Agreement (as defined below) shall indicate that $1,110,539
is the amount of proceeds requested (the "Proceeds Requested") by the City from the VPSA in
connection with the sale of the Local School Bond; and
WHEREAS, VPSA's objective is to pay the City a purchase price for the Local School
Bond which, in VPSA's judgment, reflects. the Local School Bond's market value (the "VPSA
Purchase Price Objective"), taking consideration of such factors as the purchase price to be
received by VPSA the VPSA Bonds, the underwriters' discount and the other issuance costs of
the VPSA Bonds and other market conditions relating to the sale of the VPSA Bonds; and
WHEREAS, such factors may result in the Local School Bond having a purchase price
other than par and consequently (i) the City may have to issue the Local School Bond in a
principal amount that is greater than or less than the Proceeds Requested in order to receive an
amount of proceeds that is substantially equal to the Proceeds Requested, or (ii) if the maximum
authorized principal amount of the Local School Bond set forth in Section 1 of this Resolution
does not exceed the Proceeds Requested by at least the amount of any discount, the purchase
price to be paid to the City, given the VPSA Purchase Price Objective and market conditions,
will be less than the Proceeds Requested. I
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF ROANOKE, VIRGINIA:
1. Authorization of Local School Bond and Use of Proceeds. The City Council
hereby determines that it is advisable to contract a debt and issue and sell its general obligation
school bond in a principal amount not to exceed $1,230,000 (the "Local School Bond") for the
purpose of financing the Projects and the issuance costs of the Local School Bond. The City
2
\10970791.2
{#1353134-1, 077826-00065-01 }
Council hereby authorizes the issuance and sale of the Local School Bond in the form and upon
the terms established pursuant to this Resolution and the Bond Sale Agreement.
2. Sale of the Local School Bond. It is determined to be in the best interest of the
City to accept the offer of VPSA to purchase from the City, and to sell to VPSA, the Local
School Bond at a price, determined by VPSA to be fair and accepted by the Mayor and the City
Manager, or either of them. Given the VPSA Purchase Price Objective and market conditions, it
may become necessary to sell the Local School Bond in a principal amount greater than the
Proceeds Requested. If the limitation on the maximum principal amount on the Local School
Bond set forth in Section 1 of this Resolution restricts VPSA's ability to generate the Proceeds
Requested, the Local School Bond may be sold for a purchase price of not lower than 90% of the
Proceeds Requested. The Mayor, the City Manager, or either of them and such other officer or
officers of the City as either may designate are hereby authorized and directed to enter into a
Bond Sale Agreement with VPSA providing for the sale of the Local School Bond to VPSA.
The agreement shall be in substantially the form submitted to the Council at this meeting, which
form is hereby approved (the."Bond Sale Agreement").
3. Details of the Local School Bond. The Local School Bond shall be dated the
date of its issuance and delivery; shall be designated "General Obligation School Bond, Series
2010A;" shall bear interest from the date of delivery thereof payable quarterly or semi-annually
on dates specified by VPSA (each, an "Interest Payment Date" at the rates established in
accordance with Section 4 of this Resolution; and shall mature annually in the years (each a
"Principal Payme~t Date") and in the amounts (the "Principal Installments") determined by the
City Manager, subject to the provisions of Section 4 ofthis Resolution.
4. Interest Rates and Principal Installments. The City Manager is hereby
authorized and directed to accept the interest rates on the Bonds established by VPSA, provided
that each interest rate may be up to five one-hundredths of one percent (0.05%) over the interest rate
to be paid by VPSA for the corresponding principal payment date of the VPSA Bonds, a portion of
the proceeds of which will be used to purchase the Bonds, to the extent required by VPSA (the
"Annual Administrative Fee"), and provided further that the true interest cost of the Bonds does not
exceed seven and a half percent (7.50%) per annum. The Interest Payment Dates and the Principal
Installments may be specified by VPSA. The City Manager is hereby authorized and directed to
accept the final Interest Payment Dates and the Principal Installments at the request of VPSA based
on the final term to maturity of the VPSA Bonds, requirements imposed on VPSA by the
nationally-recognized rating agencies and the fmal principal amount of the Local School Bond;
provided, however, that the principal amount of the Local School Bond shall not exceed the
amount authorized by this Resolution and the final maturity of the Local School Bond shall be no
later than the earlier of December 31, 2029 and the latest maturity date permitted under Section
54A of the Tax Code. The execution and delivery of the Local School Bond as described in
Section 9 hereof shall conclusively evidence the final Principal Installments as having been
accepted by the City Manager as authorized by this Resolution.
3
\ 10970791.2
(#1353134-1, 077826-D0065-DI}
5. Acknowled!!ement of Disclaimer. The City acknowledges that the interest rate
on the Local School Bond will be set at the level necessary to pay the interest on the allocable
portion of the VPSA Bonds plus the Annual Administrative Fee, if any, and that the City will be
obligated to pay interest on the Local School Bond at the stated taxable rate thereon regardless of '.
the elimination or reduction of the refundable credit to be received by VPSA due to (i) any
amendments by Congress to Sections 54A, 54F or 6431 or any other applicable sections of the
Tax Code, (ii) any guidance or changes to ,guidance provided by the U.S. Department of
Treasury or the Internal Revenue Service, or (iii) any action or omission by VPSA, the City or
any other locality selling local school bonds to VPSA in connection with the VPSA Bonds that
causes the VPSA Bonds to lose their status as QSCBs andlor specified tax credit bonds in whole
or in part. It is also acknowledged that the City has the right to effect an extraordinary optional
redemption of the Local School Bond in whole or in part upon the occurrence of any of these
events as provided in the form of Local School Bond.
6. Certain Investment Earnin!!s. The Board hereby acknowledges that VPSA will
(i) issue the VPSA Bonds with multiple maturities or with a single "bullet" maturity, in either
case, with a final maturity date on or shortly before the latest maturity date permitted for the
VPSA Bonds under Section 54A of the Tax Code and (ii) invest the Principal Installments for the
benefit of the City until they are applied to pay the principal of the VPSA Bonds and (iii) either
remit the investment earnings periodically to the City or credit the investment earnings against
the City's obligation to make Principal Installments, at the option of VPSA. The Board further
acknowledges that VPSA may cause a portion of such earnings to be deposited into a reserve
fund or account to be applied by VPSA for use to pay the costs, fees and expenses described in
Section 14 below. Any balance in such reserve fund or account attributable to investment
earnings on the City's Principal Installments as reasonably determined by VPSA will be remitted
or credited to the City on the final maturity date of the VPSA Bonds.
7. 'Form of the Local School Bond. The Local School Bond shall be initially in the
form of a single, temporary typewritten bond substantially in the form attached hereto as Exhibit
A.
8. Payment: Pavin!! Ae:ent and Bond Re!!istrar. The following provisions shall
apply to the Local School Bond:
(a) For as long as VPSA is the registered owner of the Local School Bond, all
payments of principal of and interest, if any, and premium, if any, on the Local School
Bond shall be made in immediately available funds to, or at the direction of, VPSA at, or
before 11 :00 a.m. on the applicable Principal Payment Date or date fixed for prepayment
or redemption, or if such date is not a business day for Virginia banks or for the
Commonwealth of Virginia, then at or before 11 :00 a.m. on the business day next
succeeding such Principal Payment Date or date fixed for payment, prepayment or
redemption.
4
110970791.2
(#1353134-1, 077826..{)0065..{) 1 }
(b) The Bond Registrar and Paying Agent for the Local School Bond shall be
the banking institution selected by VPSA for such purposes.
9. Prepayment or Redemption. The Principal Installments of the Local School
Bond may be subject to optional prepayment or redemption prior)o their stated maturities as
determined by VP.SA. The Principal Installments of the Local School Bond will be subject to
extraordinary mandatory redemption (i) if certain proceeds of the Local School Bond have not
been spent within three years after the date of its issuance and delivery (which three year period
may be extended by the U.S. Secretary of the Treasury or his delegate), (ii) due to a loss of
"qualified tax credit bond" and "qualified school construction bond" status of the VPSA Bonds
corresponding to the Local School Bond under Sections 54A and 54F of the Tax Code, and (iii)
if due to (a) any amendments by Congress to Sections 54A, 54F or 6431 or any other applicable
sections of the Tax Code or (b) any guidance or changes to guidance provided by the U.S.
Department of Treasury or the Internal Revenue Service, there is a reduction or elimination of
the direct payment of the refundable credit to be received by VPSA with respect to the VPSA
Bonds. The Principal Installments of the Local School Board shall be redeemed at the
redemption prices and upon the other terms set forth in the Local School Bond.
10. Execution of the Local School Bond. The Mayor or Vice Mayor and the Clerk
or any Deputy Clerk of the City are authorized and directed to execute and deliver the Local
School Bond and to affix the seal ofthe City thereto.
11. Pledl!e of Full Faith and Credit. For the prompt payment of the principal of and
interest, if any, and premium, if any, on the Local School Bond as the same shall become due,
the full faith and credit of the City are hereby irrevocably pledged, and in each year while any of
the Local School Bond shall be outstanding there shall be levied and collected in accordance
with law an annual ad valorem tax upon all taxable property in the City subject to local taxation
sufficient.in amount to provide for the payment of the principal of and interest, if any, and
premium, if any, on the Local School Bond as such principal and interest, if any, and pre~um, if
any, shall become due, which tax shall be without limitation as to rate or amount and in addition
to all other taxes authorized to be levied in the City to the extent other funds of the City are not
lawfully available and appropriated for such purpose.
12. Use of Proceeds Certificate and Tax Compliance Al!reement. The Mayor, the
City Manager and such other officer or officers of the City as either may designate are hereby
authorized and directed to execute and deliver on behalf of the City a Use of Proceeds Certificate
and Tax Compliance Agreement (the "Tax Compliance Agreement") setting forth the expected
use and investment of the proceeds of the Local School Bond and containing such covenants as
may be necessary in order to show the compliance of the VPSA Bonds with the provisions of the
Tax Code and applicable regulations relating to the qualification of the VPSA Bonds as
"qualified tax credit bonds," "qualified school construction bonds" and "specified tax credit
bonds" under Sections 54A, 54F and 6431 of the Tax Code. The City Council covenants on
behalf of the City that (i) the proceeds from the issuance and sale of the Local School Bond will
be invested and expended as set forth in the Tax Compliance Agreement and that the City shall
5
\ 10970791.2
{#1353134-1,077826-O0065-O1}
comply with the other covenants and representations contained therein and (ii) the City shall
comply with the provisions of the Tax Code so that the VPSA Bonds will not lose their status as
"qualified tax credit bonds," "qualified school construction bonds" and "specified tax credit
bonds" under Sections 54A, 54F and 6431 of the Tax Code.
13. State Non-Arbitraee Proeram; Proceeds Aereement. The City Council hereby
determines that it is in the best interests of the City to authorize and direct the City Treasurer to
participate in the State Non-Arbitrage Program in connection with the Local School Bond. The
Mayor, the City Manager and such officer or officers of the City as either may designate are
hereby authorized and directed to execute 'and deliver a Proceeds Agreement with respect to the
deposit and investment of proceeds of the Local School Bond by and among the City, the other
participants in the sale of the VPSA Bonds, VPSA, the investment manager and the depository,
substantially in the fonn submitted to the City Council at this meeting, which form is hereby
approved.
14. Continuine .Disciosure Aereement. The Mayor, the City Manager and such
other officer or officers of the City as either may designate are hereby authorized and directed to
execute a Continuing Disclosure Agreement, as set forth in Appendix D to the Bond Sale
Agreement, setting forth the reports and notices to be filed by the City and containing such
covenants as may be necessary in order to show compliance with the provisions of the Securities
and Exchange Commission Rule 15c2-12, under the Securities Exchange Act of 1934, as
amended, and directed to make all filings required by Section 3 of the Bond Sale Agreement
should the City be determined by the VPSA to be a MOP (as defined in the Continuing
Disclosure Agreement).
15. Fees. Costs and EXDenses. The City agrees to pay the following fees, costs and
expenses incurred by VPSA in connection with its pur~hase and carrying of the Local School
Bond within thirty days after receipt by the City Manager of a written bill therefor:
(A) The City's allocable share of the fees, costs and expenses of the trustee,
paying agent and bond registrar Wlder the indenture pursuant to which VPSA will issue the
VPSA Bonds and the City's allocable share of any fees, costs and expenses payable to third
parties in connection with such indenture or VPSA's School Tax Credit Bond Program, as
determined by VPSA; and
(B) To the extent permitted by law, the reasonable fees, costs and expenses,
including reasonable attorneys' fees, if any, incurred by VPSA in connection with any
false representation or certification or covenant default by the City or any City or School
Board official, employee, agent or contractor under the. Local School Bond, the
Continuing Disclosure Agreement, the Tax Compliance Agreement, the Proceeds
Agreement andlor any document, certificate or instrument associated therewith
(collectively, the "City Documents"), or in connection with any extraordinary mandatory
redemption of the Local School Bond as described in Section 8 above and the
corresponding VPSA Bonds, any amendment to or discretionary action that VPSA makes
6
\ 1 0970791.2
{#1353134-1. 077826-00065-01 }
or undertakes at the request of the City under any of the City Documents or any other
document related to the VPSA Bonds.
16. FiIini! of Resolution. The appropriate officers or agents of the City are hereby
authorized and directed to cause a certified copy of this Resolution to be filed with the Circuit
Court of the City.
17. Election to Proceed under Public Finance Act. In accordance with Section
15.2-2601 of the Virginia Code, the City Council elects to issue the Local School Bond pursuant
to the provisions of the Public Finance Act of 1991, Chapter 26 of Title 15.2 of the Virginia
Code.
18. Further Actions. The members of the City Council and all officers, employees
and agents of the City are hereby authorized to take such action as they or anyone of them may
consider necessary or desirable in connection with the issuance and sale of the Local School
Bond and any such action previously taken is hereby ratified and confirmed.
19. Effective Date. This Resolution shall take effect immediately.
* * *
7
\10970791.2
{#1353134-1,077826~0065~1}
The undersigned Clerk of the City of Roanoke, Virginia, hereby certifies that the foregoing
constitutes a true and correct extract from the minutes of a meeting of the City Council held on June
7, 2010, and of the whole thereof so far as applicable to the matters referred to in such extract. I
hereby further certify that such meeting was a regularly scheduled meeting and that, during the
consideration of the foregoing resolution, a quonun was present and that the attendance and voting
of the members in attendance on the foregoing resolution were as follows:.
Present Absent Aye Nay Abstain
David A. Bowers, Mayor /' ,/"
Sherman P. Lea, Vice Mayor v
M. Rupert Cutler ~ ,/
Gwendolyn W. Mason v v
Anita J. Price V- ...........
Court G. Rosen V- ~
David B. Trinkle V- V
2010.
WITNESS MY HAND and the seal of the City of Roanoke, Virginia, this ~day of June,
- m. ~()(MJ
S anie M. Moon, CMC,
Clerk, City of Roanoke, Vir' 'a
[SEAL]
," .,
, '
8
''''" .. ~
'.
\ 10970791.2
{#1353134-1, 077826-O0065-O1}
,
EXHmIT A
[FORM OF TEMPORARY BOND]
NO. TR-l
$
~TEDSTATESOFAMERICA
COMMONWEALTH OF VIRGINIA
CITY OF ROANO;KE
General Obligation School Bond
Series 201 OA
(
The CITY OF ROANOKE VIRGINIA (the "City"), for value received, hereby
acknowledges itself indebted and promises to pay to the VIRGINIA PUBLIC SCHOOL
AUTHORITY ("VPSA") the principal amount of DOLLARS ($ ),
in annual installments in the amounts set forth on Schedule I attached hereto commencing on
September 1, 20_ and continuing each September 1 thereafter to and including September 1,
20_ (each a "Principal Payment Date"), together with interest from the date of this Bond on the
unpaid installments, payable [quarterly/semi-annually] on and of each year,
commencing June 1, 201_ (each an "Interest Payment Date," and together with any Principal
Payment Date, a "Payment Date"), at the rates per annum set forth on Schedule I attached hereto,
subject to redemption as hereinafter provided, The principal of and interest, if any, and.
premium, if any, on this Bond are payable in lawful money ofthe United States of America,
For as long as VPSAis the registered owner of this Bond, , as bond
registrar (the "Bond Registrar"), shall make all payments of the principal of and interest, if any,
and premium, if any, on this Bond, without the presentation or surrender hereof, to or at the
direction of VPSA, in immediately available funds at or before 11 :00 a.m. on the applicable
Payment Date or date fixed for redemption, If a Payment Date or date fixed for redemption is
not a business day for banks in the Commonwealth of Virginia or for the Commonwealth of
Virginia, then the payment of the principal of and interest, if any, and premium, if any, on this
Bond shall be made in immediately available funds at or before 11 :00 a.m. on the business day
next succeeding the scheduled Payment Date or date fixed for payment or redemption. Upon
receipt by the registered owner of this Bond of said payments, written acknowledgment of the
receipt thereof shall be given promptly to the Bond Registrar, and the City shall be fully
discharged of its obligation on this Bond to the extent of the payment so made, Upon final
payment, this Bond shall be surrendered to the Bond Registrar for cancellation.
The full faith and credit of the City are irrevocably pledged for the payment of the
principal of and interest, if any, and the premium, if any, on this Bond. The resolution adopted
by the City Council of the City on June 7, 2010 (the "Local Resolution"), authorizing the
issuance of this Bond provides, and Section 15.2-2624, Code of Virginia 1950, as amended (the
"Virginia Code"), requires, that there shall be levied and collected an annual tax upon all taxable
property in the City subj ect to local taxation sufficient to provide for the payment of the principal
of and interest, if any, and premium, if any, on this Bond as the same shall become due which tax
shall be without limitation as to rate or amount and shall be in addition to all other taxes
{#1353134-1,077826-O0065-O1}
,
authorized to be levied in the City to the extent other funds of the City are not lawfully available
and appropriated for such purpose,
This Bond is duly authorized and issued in compliance with and pursuant to the
Constitution and laws of the Commonwealth of Virginia, including the Public Finance Act of
1991, Ch~pter 26, Title 15.2, of the Virginia Code, and the Local Resolution and a resolution
duly adopted by the School Board of the City to provide funds for capital projects for school
purposes.
This Bond is registered in VPSA's name on the books of the City kept by the Bond
Registrar, and the transfer of this Bond may be effected by the registered owner of this Bond
only upon due execution of an assignment by such registered owner. Upon receipt of such
assignment and the surrender of this Bond, the Bond Registrar shall exchange this Bond for a
substitute Bond, and register such substitute Bond on such registration books in the name of the
assignee or assignees named in such assignment.
The principal installments of this Bond are not subject to optional prepayment or
redemption prior to their stated maturities.
Upon not less than 15 days' written notice from VPSA to the Bond Registrar, this Bond is
subject to mandatory redemption in whole or in part in an amount to be specified by VPSA on a
date to be fixed by VPSA in the event that, due to a failure by the City to cause 100% of the
Available Project Proceeds to be expended by the end of the Expenditure Period for Qualified
Purposes, VPSA must redeem a portion of its School Tax Credit Bonds (Direct Payment
Qualified School Construction Bonds), Series 2010-1 (the "VPSA Bonds"), pursuarit to Section
54A(d)(2)(B)(i) of the Internal Revenue Code of 1986, as amended (the "Tax Code"), and
Section 3.1(b) of the Second Supplemental Trust Indenture dated as of June 1,2010 (the "Second
Supplemental Indenture"), between VPSA and U.S. Bank National Association, as trustee, The
redemption price shall be equal to 100% of the principal amount of this Bond to be redeemed
plus a premium equal to any outstanding fees, costs and expenses for which the City is or will
become obligated to pay under Section 14 of the Local Resolution as determined by VPSA.
Upon not less than 15 days' written notice from VPSA to the Bond Registrar; this Bond is
also subject to mandatory redemption in whole or in part in an amount to be specified by VPSA
on a date to be fixed by VPSA if, due to a default by the City under the Use of Proceeds
Certificate and Tax Compliance Agreement dated the dated date hereof (the "Tax Compliance
Agreement"), between VPSA and the City, there occurs a Determination of Loss ofQSCB Status
(as defined in the Second Supplemental Indenture) with respect to all or any portion of the VPSA
Bonds. The redemption price shall be equal to 100% of the principal amount to be redeemed
plus a premium equal to the sum of (i) the redemption premium and other amounts VPSA will be
obligated to pay in connection with the extraordinary mandatory redemption of the VPSA Bonds
under Section 3.1(c) of the Second .Supplemental Indenture and (ii) any outstanding fees, costs
and expenses for which the City is or will become obligated to pay under Section 14 of the Local
Resolution, all as determined by VPSA.
Upon not less than 15 days' written notice from VPSA to the Bond Registrar, this Bond is
also subject to mandatory redemption in whole or in part, as determined by the City, on a date to
2
{#1353134-1,077826-D0065-Dl}
,
be fixed by VPSA if, due to (i) any amendments by Congress to Section 54A, 54F or 6431 or any
other applicable sections of the Tax Code or (ii) any guidance or changes to guidance provided
by the U.S. Department of Treasury or the Internal Revenue Service, there is a reduction or
elimination of the refundable credit to be received by VPSA with respect to the VPSA Bonds,
The redemption price shall be equal to (a) the redemption price VPSA will be obligated to pay in
connection with the extraordinary mandatory redemption. of the allocable portion of the VPSA
Bonds under Section 3.l(d) of the Second Supplemental Indenture and (b) any outstanding fees,
costs and expenses for which the City is or will become obligated to pay under Section 14 of the
Local Resolution, all as determined by VPSA.
Unless otherwise defined, each of the capitalized terms used in the foregoing two
paragraphs has the meaning given it in the Tax Compliance Agreement.
All acts, . conditions and things required by the Constitution and laws of the
Commonwealth of Virginia to happen, exist or be performed precedent to and in the issuance of
this Bond have happened, exist and have been performed in due time, form and manner as so
required, and this Bond, together with all other indebtedness of the City, is within every debt and
other limit prescribed by the Constitution and laws of the Commonwealth of Virginia.
-,
3
{#1353134-1, 077826-O0065-O1}
"
IN WITNESS WHEREOF, the City Council of the City of Roanoke, Virginia has caused
this Bond to be issued in the name of the City of Roanoke, Virginia, to be signed by its Mayor or
Vice-Mayor, its seal to be affixed hereto and attested by the signature of its Clerk or any of its
Deputy Clerks, and this Bond to be dated ,2010.
CITY OF ROANOKE,
VIRGINIA
Mayor, City of Roanoke Virginia
(SEAL)
ATTEST:
Clerk, City of Roanoke, Virginia
4
{#1353134-1,077826.o0065.o1}
,
ASSIGNMENT
FOR V ALUE RECEIVED, the undersigned sells, assigns and transfers unto
(PLEASE PRINT OR TYPEWRITE NAME AND ADDRESS, INCLUDING ZIP CODE, OF
ASSIGNEE)
PLEASE INSERT SOCIAL SECURITY OR OTHER
IDENTIFYING NUMBER OF ASSIGNEE:
the within Bond and irrevocably constitutes and appoints
attorney to exchange said Bond for
definitive bonds in lieu of which this Bond is issued and to register the transfer of such definitive
bonds on the books kept for registration thereof, with full power of substitution in the premises.
Date:
Registered Owner
Signature Guaranteed:
(NOTICE: The signature above must correspond
with the name of the Registered Owner as it
appears on the front of this Bond III every
particular, without alteration or change.)
(NOTICE: Signature(s) must be
guaranteed by an "eligible guarantor
institution" meeting the requirements of
the Bond Registrar which requirements
will include Membership or participation
III STAMP or such other "signature
guarantee program" as may be determined
by the Bond Registrar in addition to, or in
substitution for, STAMP, all in accordance
with the Securities Exchange Act of 1934,
as amended.
5
{#1353134-1,077826-00065.Ql}
:~
SCHEDULE 1
,-
AMORTIZATION SCHEDULE
{#1353134-1, 077826-O0065-O1}
CITY OF ROANOKE
DEPARTMENT OF FINANCE
215 Church Avenue, SW, Suite 461
PO Box 1220
Roanoke, Virginia 24011-1220
Telephone: (540) 853-2821
Fax: (540) 853-6142
ANN H.,SHAWVER, CPA
Director of Finance
June7,2010
Honorable David A. Bowers, Mayor
Honorable Sherman P. Lea, Vice-Mayor
Honorable M. Rupert Cutler, Council Member
Honorable Gwendolyn W. Mason, Council Member
Honorable Anita J. Price, Council Member
Honorable Court G. Rosen, Council Member
Honorable David B. Trinkle, Council Member
Dear Mayor Bowers and Members of City Council:
JOHN W. BINGHAM, CPA
Assistant Director of Finance
ANDREA F. TRENT
Assistant Director of Finance
Subject:
Public Hearing and Authorization of the Issuance of Qualified School
Construction Bond (QSCB) for School Capital Projects
Background:
As a result of official School Board action on May 11, 2010, the Board approved the
resolution to participate in Qualified School Construction Bond (QSCB) funding for a
work program that would begin to address HV AC, lighting and plumbing work at.
several schools. QSCB requirements include an energy usage. improvement
component. In January 2010, Roanoke City Public Schools was notified that four of its
ten applications were approved and that work totaling $1,110,539 would be funded
with 0% interest debt. The approved applications were for capital maintenancework at
Preston Park, Morningside, Westside, and Monterey Elementary Schools. In order to
assure receipt of the $1,110,539 in bond proceeds and provide flexibility to sell the
bond at a discount if market conditions indicate, City's financial advisor, Public
Financial Management, Inc. (PFM) recommends authorization for issuance of up to
$1,230,000. Virginia Public School Authority (VPSA) will be issuing the bonds between
June 21 and July 2, 2010. This project was not a part of the adopted ClP. However, the
project was brought to the Council's attention on January 19, 2010, and was included
in the planned FY11 debt issuance.
Recommended Action:
Hold a public hearing on June 7, 2010, at 2:00 p.m. on the issuance of a Qualified
School Construction Bond in the amount of $1,230,000.
Honorable Mayor and Members of Council
June7,2010
Page 2
Following the public hearing, adopt the accompanying resolution authorizing the
issuance of a Qualified School Construction Bond in the amount of $1,230,000 for
School capital projects. The resolution provides for approval of a Bond Sale Agreement
between the City and VPSA and a Proceeds Agreement between the City, VPSA, and
others, both in substantially the form submitted to Council. These two agreements set
out the terms upon which VPSA agrees to purchase the City's bond and provides for
the investment of the bond proceeds in accordance with applicable IRS rules. In
addition, the resolution shall include language declaring the City's intent to reimburse
itself from the proceeds of these bonds.
Sincerely,
fQJ6~
Ann H. Shawver
Director of Finance
c: Christopher P. Morrill, City Manager
William M. Hackworth, City Attorney
Stephanie M. Moon, City Clerk
Sherman M. Stovall, Director of Management and Budget
Rita D. Bishop, Superintendent, Roanoke City Public Schools
Curtis Baker, Deputy Superintendent for Operations, Roanoke City Public Schools
George J. A. Clemo, Bond Counsel, Woods Rogers PLC
JoAnne Carter, Managing Director, Public Financial Management Inc.
The Roanoke Times
Roanoke, Virginia
Affidavit of Publication
The Roanoke Times
--------------------------------------------------+------------------------
WOODS ROGERS PLC
10 S JEFFERSON ST
ROANOKE VA 24011
REFERENCE: 80028823
12169647
NOTICE OF PUBLIC HEA
State of Virginia
City of Roanoke
I, (the undersigned) an authorized representative
of the Times-World Corporation, which corporation
is publisher of the Roanoke Times, a daily
newspaper publish~d in Roanoke, in the State of
Virginia, do certify that the annexed notice was
published in said newspapers on the following
dates:
PUBLISHED ON:
OS/22 OS/29
TOTAL COST:
FILED ON:
399.36
06/02/10
r- i
. NOTICE OF PUBLIC I,
HEARING ON
PROPOSED BOND
I FINANCING BY THE
I CIlY OF ROANOKE,
II/Notice i~~~~~~~~ven that'I'
Ithe Council of the City of
Roanoke, Virginia (the
i ["counCil") wiil hold a public.
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
------
Ihearing, whichm,ay be
lcontinued or adjourned, as
requireil'.uhder apPlicablel
law, at 2:00 P.M. gn June 7,
2010;.at the Mun. li:ipal!
Building, 215 Church
Avenue, S.W., Roanoke'l
Virginia, in connection with
Ithe intention of the Council:
Ito consider approving the:
Jissuance by the City of its'
,general oblig~tion bond or!
bonds in an amount
'estimated not to exceedl
'$1,230,000 for the purpose,
of finan.cing certain caPltal1
improvements and capital
equipl!'entJor PresIon Park
Elementary School,!
Morningside ElementarYI
School, Westside
Elementary School and
Monterey Elementary
School in the City of
Roanoke, (the foregoing
bonds, the "Bonds"). Any
cillzen interested In the
issuance of the Bonds may
appear and be heard, If you
are a person with a
disability who needs
accommodations for this
hearing, please contact the
City Clerk's Officei
(853-2541), before 12:001
noon on Thursday, June 3'1
2010. '. .
!Given under my hand this
19th day of May, 2010, )
I Stephanie M. Moon, CMC,.
City Clerk"
I Roanoke, Virginia'
t~1~~__.1
--------------------------------------------------+------------------------
Authorized ~ c:LJ -(1}'- -t;; //I/1/~11 J
Signature'__~.r----~~ Billing Services Representative
1, ; I i
~\O
0\'~
NOTICE OF PUBLIC HEARING ON
PROPOSED BOND FINANCING BY THE CITY OF ROANOKE, VIRGINIA
Notice is hereby given, that the Council of the City of Roanoke, Virginia (the "Council")
will hold a public hearing, which may be continued or adjourned, as required under applicable
law, at 2:00 P.M. on June 7, 2010, at the Municipal Building, 215 Church Avenue, S.W.,
Roanoke, Virginia, in connection with the intention ofthe Council to consider approving the
issuance by the City of its general obligation bond or bonds in an amount estimated not to exceed
. $1,230,000 for the purpose of financing certain capital improvements and capital equipment for
Preston Park Elementary School, Morningside Elementary School, Westside Elementary School
and Monterey Elementary School in the City of Roanoke, (the foregoing bonds, the "Bonds").
Any citizen interested in the issuance of the Bonds may appear and be heard. If you are a person
with a disability who needs accommodations for this hearing, please contact the City Clerk's
Office (853-2541), before 12:00 noon on Thursday, June 3, 2010.
Given under my hand this -L1h day of May, 2010.
Stephanie M. Moon, CMC, City Clerk
Roanoke, Virginia
{#1116241-1,077826-00056-01}
we
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 7th day of June, 2010.
No. 38819-060710.
A RESOLUTION authorizing the acceptance ofa grant in the amount of$237,856 from the
Virginia Department of Social Services (''VDSS'') and authorizing the City Manager to execute a
renewal letter with the VDSS for the continuation ofthe City's operation ofthe Virginia Institute for
Social Service Training Activities (''VISSTA'') Piedmont Area Training Center, upon certain terms
and conditions.
BE IT RESOLVED by the Council ofthe City of Roanoke that:
1. The grant from the Virginia Department of Social Services for local supervision and
operation of the VISST A Piedmont Area Training Center, in the amount of$237,856 for Fiscal Year
2011, as set forth in the City Manager's letter dated June 7, 2010, to this Council is hereby
ACCEPTED.
2. The City Manager, or his designee, is hereby authorized to execute a renewal letter
with the VDSS for the continuation ofthe City's operation of the VISSTA Piedmont Area Training
Center, and any and all requisite documents pertaining to the City's acceptance ofthe aforementioned
grant funds, and to furnish such additional information as may be required in connection with the
City's acceptance ofthese funds. All documents shall be approved as to form by the City Attorney.
ATTEST:
~ t11, '1llo.J
City. Clerk.' . '--
. /. '~~
ff0
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 7th day of June, 2010.
No. 38820-060710.
AN ORDINANCE authorizing the City Manager to enter into a lease agreement with
First Campbell Square, LLC, for the lease of office space at 210 First Street, for use by the City
of Roanoke to manage the Virginia Institute for Social Service Training Activities ("VISST A")
Piedmont Area Training Center, upon certain terms and conditions; and dispensing with the
second reading ofthisordinance.
BE IT ORDAINED by the Council of the City of Roanoke as follows:
1. The City Manager and the City Clerk are hereby authorized, to execute and attest,
respectively, in a form approved by th~, City Attorney, an appropriat'e lease agreement with First
Campbell Square, LLC, for the lease of 4,450 square feet of space on the fourth floor of First
Campbell Square, located at 210 First Street, S.W., to manage the VISSTA Piedmont Area
Training Center, such lease to be for a term beginning July 1, 2010, until June 30, 2015, for a
total lease amount of $323,801 over the lease's five year period, and upon the terms and
conditions as more particularly described in the City Manager's letter to this Council dated June
7, 2010.' .
2. Pursuant t? the provisions of Section 12 ofthe City Charter, the second reading of
this ordinance by title is hereby dispensed with.
ATTEST:
~~.'~
CIty Clerk" ..",.
l:,.
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, S.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: (540) 853-1138
City Web: www.roanokeva.gov
June 7, 2010
Honorable David A. Bowers, Mayor
Honorable Sherman P. Lea, Vice Mayor
Honorable M. Rupert Cutler, Council Member
Honorable Gwendolyn W. Mason, Council Member
Honorable Anita J. Price, Council Member
Honorable Court G. Rosen, Council Member
Honorable David B. Trinkle, Council Member
Dear Mayor Bowers and Members of City Council:
Subject: Virginia Department of Social
Services VISSTA Award Agreement
Background:
The Virginia Department of Social Services (VDSS) has for the past three years
contracted on an annual basis directly with the City of Roanoke for its
Department of Social Services to manage the Virginia Institute for Social Service
Training Activities (VISSTA) Piedmont Area Training Center. From 1998 to
2007, the City managed this program through a sub-award from Virginia
Commonwealth University (VCU), who had the direct funding from VDSS. The
Area Training Center is located at 210 First Street in Roanoke. The City
currently leases office space from First Campbell Square, LLC, to accommodate
and operate the Training Center. The current agreement between the City and
VDSS expires June 30, 2010, with an option for a renewal of one more year.
Considerations:
The VISSTA program provides valuable training classes for local Department of
Social Services staff, including social workers, benefit program workers,
supervisors and administrative staff, as well as staff for community partners
such as non-profits and agencies serving the same clientele as the Departments
of Social Services, for a 32-locality region. These training events enhance the
knowledge and skills of these staff, such that vulnerable children, adults and
families are effectively assisted in obtaining an appropriate level of safety and
self-sufficiency.
"
r
Honorable Mayor and Members of City Council
June 7, 2010
Page 2
For fiscal year 2011 VOSS is implementing some programmatic and cost saving
changes including the fact that VCU's trainers will no longer be co-located at
the VISSTA offices. This change will reduce the amount of space needed for the
coming year. At present the leased space includes 4,450 sq ft on the 4th floor
and 3,300 sq ft on the first floor. The fourth floor space can be altered to meet
all of our space needs beginning in fiscal year 2011. The current five-year lease
is set to expire on June 30, 2010 and a new five-year lease can be obtained for
just the fourth floor space. The total lease amount over the five-year period is
$323,801. The lease may be terminated if funds necessary for payment of rent
are not appropriated in the future.
As a result of the above, VOSS has submitted to the City a Renewal Letter to
continue the City's operation of VISSTA Piedmont Area Training Center, upon
the same terms and conditions as the previous agreement which includes, for
fiscal year 2011, an award in the amount of $237,856. The award is issued on
a cost reimbursable basis and covers 100% of the costs associated with the
program's operation.
Recommendeq Action:
Authorize the City Manager or his designee to accept the VISSTA award from
VOSS, and to execute the Renewal Letter between the VOSS and the City of
Roanoke, in a form approved by the City Attorney.
Authorize the City Manager to execute a lease with First Campbell Square, LLC,
such agreement to be approved as to form by the City Attorney, for 4,450
square feet. The term of the lease shall be for five years, beginning July 1,
2010, and ending June 30, 2015.
mitted,
ristopher P. Morrill
City Manager
c: Stephanie M. Moon, City Clerk
William M. Hackworth, City Attorney
Ann H. Shawver, Director of Finance
Sherman M. Stovall, Director of Management and Budget
R. Brian Townsend, Assistant City Manager for Community Development
Jane R. Conlin, Director of Human Services
Robert Cottrell, Manager, VISSTA Piedmont Area Training Center
CM 1 0-00088
\D?G
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 7th day of June, 2010.
No. 38821-060710.
A RESOLUTION accepting the Western Virginia Workforce Development Board
Workforce Investment Act grant in the amoll11t of $1 0,000, and authorizing the City Manager
to execute the requisite documents necessary to accept the funding.
BE IT RESOLVED by the Council of the City of Roanoke as follows:
1. The Western Virginia Workforce Development Board Workforce Investment
Act grant in the amount of$lO,OOO, with no local match, for certain WIA client populations, ,
for PY2007 Exemplary Performance for Fiscal Year 2010, as more particularly set out in the
City Manager's letter dated June 7, 2010, to City Council, is hereby ACCEPTED.
2. The City Manager is authorized to execute and file, on behalf of the City, any
documents required to accept such grant, in a form approved by the City Attorney.
3. . The City Manager is further directed to furnish such additional information as
may be required in connection with the acceptance of the foregoing grant.
ATTEST:
~ tnh')flW
City Clerk.
f
IN THE COUNCIL-OF THE CITY OF ROANOKE, VIRGINIA
The 7th day of June, 2010.
No. 38822-060710.
AN ORDINANCE to appropriate funding from the Commonwealth of Virginia for
the Workforce Investment Act FY10 Exemplary Performance Grant, amending and
reordaining certain sections of the 2009-2010 Grant Fund Appropriations, and dispensing
with the second reading by title of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that the following
sections of the 2009-2010 Grant Fund Appropriations be, and the same are hereby,
amended and reordained to read and provide as follows:
Appropriations
Food
Other Rental
Supplies
Contractual Services
Revenues
WIA Exemplary Performance Grant FY10
35-633-2366-2060
35-633-2366-3075
35-633-2366-8055
35-633-2366-8057
35-633-2366-2366
$ 1 ,200
500
3,550
4,750
10,000
Pursuant to the provisions of Section 12 of the City Charter, the second reading
of this ordinance by title is hereby dispensed with.
. ATTEST:
~m,1Y]ouvJ
. '. I
City CI~rk. I
'I',
'\
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, S.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: (540) 853-1138
City Web: www.roanokeva.gov
June 7, 2010
Honorable David A. Bowers, Mayor
Honorable Sherman P. Lea, Vice Mayor
Honorable M. Rupert Cutler, Council Member
Honorable Gwendolyn W. Mason, Council Member
Honorable AnitaJ. Price, Council Member
Honorable Court G. Rosen, Council Member
Honorable David B. Trinkle, Council Member
Dear Mayor Bowers and Members of City Council:
Subject: Funding for Western Virginia
Workforce Development Board
Work-Force Investment Act (WI A)
Programs-PY2007 Exemplary
Performance Grant
Background:
The City of Roanoke is the grant recipient for Workforce Investment Act (WIA)
funding, thus, City Council must appropriate the funding for all grants and
other monies received in order for the Western Virgi,nia Workforce Development
Board to administer WIA programs. The Western Virginia Workforce
Development Board administers the federally funded Workforce Investment Act
(WIA) for Area 3, which encompasses the counties of Alleghany, Botetourt,
Craig, Franklin and Roanoke, and the cities of Covington, Roanoke, and Salem.
WIA funding is for four primary client populations:
· Dislocated workers who have been laid off from employment through no
fault of their own;
· Economically disadvantaged individuals as determined by household
income guidelines defined by the U.S. Department of Labor;
· Youth who are economically disadvantaged, or who have other barriers to
becoming successfully employed adults; and
· Businesses in need of employment and job training services.
Honorable Mayor and Members of City Council
June 7, 2010
Page 2
The Western Virginia Workforce Development Board has received a Notice of
Obligation (NOO), from the Virginia Community College System, allocating
$10,000 for PY2007 Exemplary Performance for Fiscal Year 2010 Uuly 1, 2009 -
June 30, 2010.)
Considerations:
. Program Operations - Existing activities will continue and planned
programs will be implemented.
. Funding - Funds are available from the Grantor agency and other sources
as indicated, at no additional cost to the City.
Recommendations:
Accept the Western Virginia Workforce Development Board Workforce
Investment Act funding of $10,000 for Fiscal Year 2010. Adopt the
accompanying budget ordinance to establish a revenue estimate in the amount
of $10,000, and appropriate funding in the amounts of $4,750 contract
services, $3,550 materials, $1,200 food, and $500 other rental, in the Grant
Fund and accounts to be established by the Director of Finance.
al;jied,
Christopher P. Morrill
City Manager
'c: Stephanie M. Moon, City Clerk
William M. Hackworth, City Attorney
Ann H. Shawver, Director of Finance
Sherman M. Stovall, Director of Management and Budget
R. Brian Townsend, Assistant City Manager for Community Development
Jane R. Conlin, Director of Human Services
CM 1 0-00090
\'V
IN THE COUNCIL OF THE CITY OF ROANOKE; VIRGINIA
~e 7th day of June, 2010.
No. 38823-060710.
AN ORDINANCE to appropriate funding from the Federal Emergency Management
Association to the Department of Public Works, amending and reordaining certain sections of the
2009-2010 General Fund Appropriations, and dispensing with the second reading by title of this
ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that the following sections of the
2009-2010 General Fund Appropriations be; and the same are hereby, amended and reordained to
read and provide as follows, in part:
Appropriations
Overtime Wages
FICA
Chemicals
01-530-4140-1003
01-530-4140-1120
01-530-4140-2045
$ 213,836
15,757
84,998
Revenues
Snow Disaster Reimbursement
01-110-1234-0702
314,591
Pursuant to the provisions of Section 12 of the City Charter, the second reading of this
ordinance by title is hereby dispensed with.
f'
AT~~
~0--)'_~()M
City Clerk.' " J
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C Taylor Municipal Building
215 Church Avenue, S.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: (540) 853-1138
City Web: www.roanokeva,gov
June 7, 2010
Honorable David A. Bowers, Mayor
Honorable Sherman P. Lea, Vice Mayor
Honorable M. Rupert Cutler, Council Member
Honorable Gwendolyn W. Mason, Council Member
Honorable Anita.j. Price, Council Member
Honorable Court G. Rosen, Council Member
Honorable David B. Trinkle, Council Member
Dear Mayor Bowers and Members of City Council:
Subject: Appropriation of Revenue for
Snow Event
Background:
The City of Roanoke experienced a significant snow storm on December 18,
2009, which impacted much of Virginia, resulting in snow removal
expenditures related to overtime, chemical usage, contract services and
equipment usage. A Federal Disaster Declaration was issued and, due to the
coordination efforts of staff in the City's Emergency Management division,
the City of Roanoke was included in the declaration and eligible for
reimbursement of certain snow storm related expenses. The City has sought
award for reimbursement under the categories of snow removal and
emergency protective measures expenditures. Emergency Management staff
has worked closely with affected departments, the Virginia Department of
Emergency Management and the Federal Emergency Management Association
(FEMA) to submit official documentation for consideration.
Considerations:
The City of Roanoke has been approved to receive reimbursement for
expenses for overtime, chemicals and equipment usage incurred during the
period of the declared disaster. The total claim and anticipated
reimbursement is $314,591.
Honorable Mayor and Members of City Council
June 7, 2010
Page 2
Recommendation:
Authorize the Director of Finance to establish a revenue estimate in the
General Fund for the FEMA reimbursement in the amount of $314,591 and
appropriate funding to the Snow Removal accounts as noted below.
Snow Removal (01-530-4140)
1003: Overtime
1120: FICA
2045: Chemicals
$ 213,836
$ 15,757
$ 84.998
$ 314,591
~J!mitted'
Christopher P. MorriU
City Manager
CPM:acm
c: Stephanie M. Moon, City Clerk
William M. Hackworth, City Attorney
Ann H. Shawver, Director of Finance
R. Brian Townsend, Assistant City Manager for Community Development
Sherman M. Stovall, Director of Management and Budget
Robert K. Bengtson, Director of Public Works
CM 1 0-00096
pi
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 7th day of June, 2010.
No. 38824-060710.
A RESOLUTION supporting an application and authorizing the City Manager to submit such
application to the Virginia Department of Transportation (VDOT) for funds from VDOT's Revenue
Sharing Program in the amount of $1 million for the Route 605 (Old Mountain Road) Over Tinker
Creek - Superstructure Replacement and Substructure Modifications Project within the City of
Roanoke; and authorizing the execution of the necessary documents, upon certain terms and
conditions.
WHEREAS, the City of Roanoke desires to submit an application for an allocation offunds
up to $1 million through the VDOT Fiscal Year 2010-2011, Revenue Sharing Program; and
WHEREAS, the application will require the City to provide matching funds of$1 million, the
total of such amounts being for the Route 605 (Old Mountain Road) Over Tinker Creek -
Superstructure Replacement and Substructure Modifications Project.
THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke that:
1. City Council hereby supports the application referred to herein and hereby authorizes
t
the City Manager to submit such application to VDOT for funds from VDOT's Revenue Sharing
Program in the amount of $1 million for the Route 605 (Old Mountain Road) Over Tinker Creek-
Superstructure Replacement and Substructure Modifications Project within the City of Roanoke,
which will require the City to provide matching funds of$1 million, all as more particularly set forth
in the letter dated June 7,2010, from the City Manager to this Council.
2. The City Manager is hereby authorized to execute any documents necessary to submit
such application, such documents to be approved as to form by the City Attorney, and to furnish such
R-VDOT-Revenue Sharing-Old Mountain Road.doc
1
additional information as may be required in connection with the City's submission of such
I
application.
ATTEST:
~~. Y'YjOo,V
City Clerk.
'I
R-VDOT-Revenue Sharing-Old Mountain Road.doc
2
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, S.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: (540) 853-1138
City Web: www.roanokeva.gov
June 7, 2010
Honorable David A. Bowers, Mayor
Honorable Sherman P. Lea, Vice Mayor
Honorable M. Rupert Cutler, Council Member
Honorable Gwendolyn W. Mason, Council Member
Honorable Anita J. Price, Council Member
Honorable Court G. Rosen, Council Member
Honorable David B. Trinkle, Council Member
Dear Mayor Bowers and Members of City Council:
Subject: Revenue Sharing Program
Background:
The Virginia Department of Transportation's Revenue Sharing Program is again
available to cities for FY 2011. This program provides additional funding for
use by the City to construct or improve its highway systems. The
Commonwealth of Virginia has made available $15 million in revenue sharing
funds statewide to cities and towns that maintain their road systems for FY
2011. These funds are matching funds (50% State/50% local).
Considerations:
Staff has identified one project for which it would like to request these funds.
The project is Route 605 (Old Mountain Road) Over Tinker Creek -
Superstructure Replacement and Substructure Modifications.
The total anticipated cost of the project is $2.0 million. For this year's
application, the City will request $1.0 million from VDOT, which will require a
local match of $1.0 million. City Council must authorize such application since
it requires City matching funds. The local funding will be provided from the
City's planned FY 2011 capital project funds for Bridge Repair and Replacement
through the issuance of bonds. Funding in this amount for the City match is
included in the adopted Capital Improvement Program (ClP) for FY1 0-14.
Honorable Mayor and Members of City Council
June 7, 2010
Page 2
Recommendation:
Authorize the City Manager to submit an application to the Virginia Department
of Transportation for its Revenue Sharing Program requesting $1 million for the
above Project as set forth above.
Authorize the City Manager to take such actions and execute such documents,
approved as to form by the City Attorney, as necessary to submit the
application and to furnish such additional information as may be required for
such application.
Christopher P. orrill
City Manager
CPM/JAW/lmb
c: Stephanie M. Moon, City Clerk
William M. Hackworth, City Attorney
Ann H. Shawver, Director of Finance
Sherman M. Stovall, Director of Management and Budget
Robert K. Bengtson, P.E., Director of Public Works
Mark D. Jamison, P.E., PTOE, Transportation Division Manager
Philip C. Schirmer, P.E., L.S., City Engineer
CMl 0-001 00
, . I ~
; , .i;
. J ., ~- ,
rf
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 7th day of June, 2010.
No. 38825-060710.
AN ORDINANCE to appropriate funding from the State Asset Sharing
Program and Department of Justice Federal Asset Sharing Program for enhancing law
enforcement operations, amending and reordaining certain sections of the 2009-2010
Grant Fund Appropriations, and dispensing with the second reading by title of this
ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that the following
sections of the 2009-2010 Grant Fund Appropriations be, and the same are hereby,
amended and reordained to read and provide as follows:
Appropriations
Expendable Equipment
Expendable Equipment
Expendable Equipment
35-640-3302-2035 '
35-640-3304-2035
35-640-3307 -2035
$ 56,038
103,874
3,174
Revenues
State Asset Forfeiture - Interest
State Asset Forfeiture
DoJ Federal Asset Forfeiture
DoJ Federal Asset Forfeiture - Interest
DoT Federal Asset Forfeiture
DoT Federal Asset Forfeiture - Interest
I
35-640-3302-3299
35-640-3302-3300
35-640-3304-3305
35-640-3304-3306
35-640-3307 -3307
35-640-3307 -3308
596
55,442
88,871
15,003
3,157
17
Pursuant to the provisions of Section 12 of the City Charter, the second reading
of this ordinance by title is hereby dispensed with.
A~ST .'. \
- "0t ' lJ iN\)
City Cler~
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, S.W" Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: (540) 853-1138
City Web: www.roanokeva.gov
June 7, 2010
Honorable David A. Bowers, Mayor
Honorable Sherman P. Lea, Vice Mayor
Honorable M. Rupert Cutler, Council Member
Honorable AnitaJ. Price, Council Member
Honorable Gwendolyn W. Mason, Council Member
Honorable Court G. Rosen, Council Member
Honorable David B. Trinkle, Council Member
Dear Mayor Bowers and Members of City Council:
Subject: State Asset Sharing and Federal
Forfeited Property Sharing
Background:
In 1991, the Virginia General Assembly passed legislation allowing local law
enforcement to seize and have forfeited property connected with illegal
narcotics distribution. The law also makes it possible for police departments to
receive proceeds from these forfeited properties. Application for an equitable
share of the property seized by local law enforcement must be made to the
Department of Criminal Justice Services, Forfeited Asset Sharing Program and
certified by the Chief of Police. Property, including funds shared with State and
local agencies may be used only for law enforcement purposes. Program
requirements mandate that these funds be placed in an interest bearing
account and the interest earned be used in accordance with program
guidelines. Revenue totaling $56,038 has been collected and is available for
appropriation in the Grant Fund account number 35-640-3302-2035.
In 1986, Congress authorized the transfer of certain federally forfeited property
to state and local law enforcement agencies that participated in the
investigation and seizure of the property. Application for an equitable share of
property seized by local law enforcement must be made to the U.S. Department
of Justice and certified by the U. S. Attorney. This property, including funds
shared with state and local agencies may be used onlv for the purpose stated in
the application, i.e., narcotics investigations related to law enforcement.
Participation in federally forfeited property enhances the effectiveness of
narcotics investigations by providing necessary investigation equipment, and
investigative funds offset the costs that would otherwise have to be borne by
the city's taxpayers.
Honorable Mayor and Members of City Council
June 7, 2010
Page 2
The Police Department receives funds periodically from the federal
government's asset sharing program. Grant requirements mandate that these
funds be placed in an interest bearing account and the interest earned be used
in accordance with program guidelines. Revenue totaling $107,048 has been
collected and is available for appropriation in the Grant Fund account number
35-640-3304-2035.
The funding will be appropriated to the expendable equipment budget which
will allow the department to continue to acquire new and replacement
equipment for officers (ballistic vests, computer software, etc.) as well as
equipment for vehicles (cameras, partitions, and window barriers, etc.)
Recommended Action:
Adopt the accompanying budget ordinance to increase Grant Fund revenue
estimates and to appropriate funding for the State Asset Sharing and Federal
Forfeited Property Sharing grants as follows:
Revenues:
State Asset Forfeiture - Interest
State Asset Forfeiture
Federal Forfeiture-DOJ - Interest
Federal Forfeiture-DOJ
Federal Forfeiture-DOT
Federal Forfeiture-DOT-Interest
35-640-3302-3299
35-640-3302-3300
35-640-3304-3306
35-640-3304-3305
35-640-3307-3307
35-640-3307-3308
Appropriations:
Expendable' Equipment
. Expendable Equipment
Expendable Equipment
35-640-3302-2035
35-640-3304-2035
35-640-3307-2035
Christopher P. Morrill
City Manager
$ 596
$55,442
$15,003
$88,871
$3,157
$17
$ 56,038
$103,874
$3,'74
c: Stephanie M. Moon, City Clerk
William M. Hackworth, City Attorney
Ann H. Shawver, Director of Finance
R. Brian Townsend, Assistant City Manager for Community Development
A. L. Caskins, Chief of Police
CM10-00092
q~
tN THE COUNCil OF THE CITY OF ROANOKE, VIRGINIA
The 7th day of June, 2010.
No. 38826-060710.
AN ORDINANCE to appropriate funding to be received from outside parties to the Chief of
Police and Sheriffs Public Safety Off-Duty Earnings accounts, amending and reordaining certain
sections of the 2009-2010 -General Fund Appropriations, and dispensing with the second reading by
title of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that the following sections of the
.2009-2010 General Fund Appropriations be, ,and the same are hereby, amended and reordained to
read and provide as follows, in part:
Appropriations
Public Safety Off-Duty Earnings
Public Safety Off-Duty Earnings
Public Safety Off-Duty Earnings
Public Safety Off-Duty Earnings
Public Safety Off-Duty Earnings
Public Safety Off-Duty Earnings
Public Safety Off-Duty Earnings
01-140-2140-1015
01-640-3111-1015
01-640-3112-1015
01-640-3113-1015
01-640-3114-1015
01-640-3115-1015
01-640-3530-1015
$ 6,000
'17,000
98,000
326,500
21 ,000
17,000
500
Revenues
Off-Duty Billings - Police
Off-Duty Billings - Sheriff
01-110-1234-1298
01-110-1234-1313
480,000
6,000
~
Pursuant to the provisions of Section 12 of the City Charter, the second reading of this
ordinance by title is hereby dispensed with.
A~JJ . .
~~~Yn. ro;oovJ
City Clerk.. .
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, S.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: (540) 853-1138
City Web: www.roanokeva.gov
June 7, 2010
Honorable David A. Bowers, Mayor
Honorable Sherman P. Lea, Vice Mayor
Honorable M. Rupert Cutler, Council Member
Honorable Gwendolyn W. Mason, Council Member
Honorable Anitaj. Price, Council Member
Honorable Court G. Rosen, Council Member
Honorable David B. Trinkle, Council Member
Dear Mayor Bowers and Members of City Council:
Subject: Appropriation of Revenue for Law
Enforcement Off-Duty Billings
Background:
City of Roanoke law enforcement officers are allowed to provide off-duty
security service as approved by the Chief of Police or Sheriff. Those
organizations making the request to the City for off-duty officer security
services remit payment to the City of Roanoke and the officers are compensated
through the City's payroll system. The rate structure is outlined in the table
below.
Overtime rate
Overtime rate
$30/hour
5th Officer - $35/hour
$45/hour for first 48 hours; $30/hour
for additional hours
Honorable Mayor and Members of City Council
June 7, 2010
Pag e 2
Considerations:
In anticipation of a moderate level of requests from external organizations, a
revenue estimate of $118,000 was included in the FY 2009-2010 adopted
budget. Due to a significant increase in the number of requests for off-duty
officers, the anticipated revenue and expense estimates will be exceeded by
approximately $486,000. The increase in the provision of off-duty officer
services is due to requests for extended assignments at companies such as
Shenandoah Life, Federal Express, Regal Cinema, JB's Lounge, as well as
Roanoke City Public Schools and the Roanoke Civic Center.
Recommendation:
Adopt the accompanying budget ordinance to increase the revenue estimate for
Off-Duty Billings-Police (01-110-1234-1298, $480,000) and Off-Duty Billings-
Sheriff (01-110-1234-1313, $6,000) and appropriate funding to the following
expenditure accounts totaling $486,000.
police - Administration
Police - Investigation
Police - Patrol
Police - Services
Police - Training
Police - Animal Control
Sheriff
(01-640-3111-1015)
(01-640-3112-1015)
(01-640-3113-1015)
(01-640-3114-1015)
(01-640-311)5-1015)
(01-640-3530-1015)
(01-140-2140-1015)
$ 17,000
$ 98,000
$326,500
$ 21,000
$ 17,000
$ 500
$ 6.000
$486,000
~mitted'
Christopher P. Morrill
City Manager
CPM:acm
c: Stephanie M. Moon, City Clerk
William M. Hackworth, City Attorney
Ann H. Shawver, Director of Finance
R. Brian Townsend, Assistant City ,M.~nagerfpri~<2,ll)rnunity Development
Sherman M. Stovall, Director of Management arid 8'lJdget
A. L. Gaskins, Chief of Police
CM 1 0-00084
f
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 7th day of June, 2010.
No. 38827-060710.
AN ORDINANCE to appropriate funding from the Virginia Department of
Transportation and Western Virginia Water Authority to the Martin Luther King Bridge
Construction Administrative Services account, amending a~d reordaining certain sections
of the 2009-2010 Capital Projects Fund Appropriations and dispensing with the second
reading by title of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that the following
sections of the 2009-2010 Capital Projects Fund Appropriations be, and the same are
hereby, amended and reordained to read and provide as follows:
Appropriations
Appropriated from Outside Third Party
Appropriated from State Grant Funds
08-530-9576-9004
08-530-9576':'9007
Revenues
VDOT - MLK Bridge Construction
Administrative Services
WVW A - MLK Bridge Construction
Administrative Services
08-530-9576-9576
08-530-9576-9577
$ 31,275
126,890
126,890
31,275
Pursuant to the provisions of Section 12 of the City Charter, the second reading
of this ordinance by title is hereby dispensed with.
~STn .
A~m.lY)owJ
City qerk.
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, S.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: (540) 853-1138
City Web: www.roanokeva.gov
June 7, 2010
Honorable David A. Bowers, Mayor
Honorable Sherman P. Lea, Vice Mayor
Honorable M. Rupert Cutler, Council Member
Honorable Gwendolyn W. Mason, Council Member
Honorable Anita J. Price, Council Member
Honorable Court G. Rosen, Council Member
Honorable David B. Trinkle, Council Member
Dear Mayor Bowers and Members of City Council:
Subject:
Appropriation of Funds for the
Rehabilitation of the Dr. Martin
Luther King, Jr. Memorial Bridge
Project
Considerations:
The following funds have been received by the City of Roanoke and need to be
applied to the appropriate project account:
I. The City requested reimbursement from the Virginia Department of
Transportation (VDOT) for construction administration expenses for the
Rehabilitation of the Dr. Martin Luther King, Jr. Memorial Bridge Project.
VDOT has subsequently reimbursed the City in the amount of $126,890,
utilizing the balance ofVDOT urban construction funds originally identified
for the City's use on this project.
II. The Rehabilitation of the Dr. Martin Luther King, Jr. Memorial Bridge Project
required relocation and adjustment of water and sanitary sewer facilities
owned by the Western Virginia Water Authority (WVWA). This work was in
the City of Roanoke rights-of-way and the work was done with the
knowledge and cooperation of WVWA staff. Because this work was located
in the City's rights-of-way, the WVWA was responsible for the cost of the
above work and has subsequently reimbursed the City in the amount of
$31,275.
Honorable Mayor and Members of City Council
June 7, 2010
Page 2
Recommended Action:
Adopt the accompanying budget ordinance to establish revenue estimates in the
amounts of $126,890 and $31,275 in accounts 08-530-9576-9576 and 08-
530-9576-9577, respectively, and to appropriate funding in the same amounts to
accounts 08-530-9576-9007 and 08-530-9576-9004, respectively. Funds will be
utilized to satisfy the final VDOT invoice on the Rehabilitation of the Dr. Martin
Luther King, Jr. Memorial Bridge Project.
spectfully submitted,
,.~
Christopher P. Morrill
City Manager
CPM/PCS/rls
c: Stephanie M. Moon, City Clerk
William M. Hackworth, City Attorney
Ann H. Shawver, Director of Finance
Philip C. Schirmer, P.E., L.S., City Engineer
CM10-00093
~~
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 7th day: of June, 2010.
No. 38828-060710.
AN ORDINANCE to appropriate funding from the Commonwealth, billings to Roanoke City
Public Schools, and salary lapse to Comprehensive Services Act, amending and reordaining certain
sections of the 2009-2010 General Fund Appropriations, and dispensing with the second reading by
title of this ordinance.
.BE IT ORDAINED by the Council of the City of Roanoke that the following sections of the
2009-2010 General Fund Appropriations be, and the same are hereby, amended and reordained to
read and provide as follows, in part:
Appropriations
Salary Lapse
TFC Non IVE Children
Community Based Service
AltlPrivate Day School
Service in Public School
01-300-941 0-1 090
01-630-541 0-4606
01-630-541 0-4613
01-630-541 0-4615
01-630-541 0-4616
$ (569,370)
1,090,078
802,313
698,813
342,195
\ Revenues
CSA-State Supplement
School Share of CSA
01-110-1234-0692
01-110-1234-1376
2,082,617
281,412
Pursuant to the provisions of Section 12 of the City Charter, the second reading of this
ordinance by title is hereby dispensed with.
~T..: /J. _
~h),.. D~
City Clerk. ~
-,
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C Taylor Municipal Building
215 Church Avenue, S.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: (540) 853-1138
City Web: www.roanokeva.gov
June 7, 2010
Honorable David A. Bowers, Mayor
Honorable Sherman P. Lea, Vice Mayor
Honorable M. Rupert Cutler, Council Member
Honorable Gwendolyn W. Mason, Council Member
Honorable AnitaJ. Price, Council Member
Honorable Court G. Rosen, Council Member
Honorable David B. Trinkle, Council Member
Dear Mayor Bowers and Members of City Council:
Subject: Additional Funding for the
Comprehensive Services Act
Background:
The Comprehensive Services Act (CSA) which was established in 1993,
provides out-of-home services to troubled and at-risk youth and their
families through a collaborative system of state and local agencies,
parents, and private sector providers. These services include mandated
foster care, certain special education services, and foster care prevention.
CSA also provides services to certain targeted non-mandated populations.
Considerations:
CSA expenditures are projected to total $14,194,372 for FY 2010. Based
on this projection, expenditures will exceed the current CSA FY 2010
appropriation of $11,176,087 by $3,018,285 and will require additional
local funds in the amount of $935,668. A portion of the local share,
$84,886, was previously transferred administratively to the CSA budget.
The funding anticipated from the Commonwealth for CSA is $2,082,617.
CSA is mandated to provide sum-sufficient funding for children in or at
risk of foster care and children in special education. The CSA program
serves more than 500 families per year. The increase in costs is
attributed to an increase in rates for services and decreased Medicaid
funding for some services.
Honorable Mayor and Members of City Council
June 7, 2010
Page 2
Recommended Action:
Adopt the accompanying budget ordinance to:
Increase the revenue estimate from the Commonwealth of Virginia in the
amount of $2,082,61 7 for the Comprehensive Services Act program.
Increase the revenue estimate for the Roanoke City Public Schools share
of CSA in the amount of $281,412.
Transfer funding in the amount of $569,370 from Personnel Lapse (01-
300-9410-1090).
Appropriate funding in the amount of $2,933,399 to the following
accounts:
01-630-5410-4606 TFC Non IVE Children
01-630-5410-4613 Community Based Service
01-630-5410-4615 Alt/Private Day School
.01-630-5410-4616 Service in Public School
1,090,078
802,313
698,813
342,195
Christoph P. Morrill
City Manager
CPM:tem
c: Stephanie M. Moon, City Clerk
William M. Hackworth, City Attorney
Ann H. Shawver, Director of Finance
Sherman M. Stovall, Director of Management and Budget
R. Brian Townsend, Assistant City Manager for Community Development
Jane R. Conlin, Director of Human Services
CM1 0-001 07
:'~:~ L'( (3' :l"j{ . .~ \:;. : H ~(".::!
p.1:
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 7th day of June, 2010.
No. 38829-060710.
"
A RESOLUTION authorizing an Agreement with the Roanoke Valley Convention and Visitors
Bureau for the purpose of increasing tourism in the Roanoke Valley; and authorizing the City Manager to
take such actions and execute such documents as necessary to implement, administer, and enforce such
Agreement.
BE IT RESOLVED by the Council of the City of Roanoke as follows:
1. The City Manager is hereby authorized to execute an Agreement dated July 1, 2010, with
the Roanoke Valley Convention and Visitors Bureau for a term of one year, from July 1, 2010, through
June 30, 2011, unless sooner terminated in accordance with the provisions of the Agreement, for the
purpose of increasing tourism and marketing the Roanoke Valley as a regional destination for convention,
conference, leisure and business travel, all as more fully set forth in the City Manager's letter to this
Council dated June 7, 2010 .
2. The contract amount authorized by this resolution shall not exceed $721,152 without further
Council authorization.
3. Such Agreement shall be in such form as is approved by the City Attorney, and shall be
substantially similar to the one attached to the above mentioned letter.
4. The City Manager is further authorized to take such actions and execute such documents as
,.
necessary to implement, administer, and enforce such Agreement.
ATTEST:
##~h). ~W
City Cler1(
\
R-RVCVB-20] 0-20] ] .doc
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C Taylor Municipal Building
215 Church Avenue, S.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax; (540) 853-1138
City Web; www.roanokeva.gov
June 7, 2010
Honorable David A. Bowers, Mayor
Honorable Sherman P. Lea, Vice Mayor
Honorable M. Rupert Cutler, Council Member
Honorable Gwendolyn W. Mason, Council Member
Honorable AnitaJ. Price, Council Member
Honorable Court G. Rosen, Council Member
Honorable David B. Trinkle, Council Member
Dear Mayor Bowers and Members of City Council:
Subject: FY 2010-11 Roanoke Valley
Convention and Visitors
Bureau Agreement
At the outset of each fiscal year the City of Roanoke has entered into an
agreement with the Roanoke Valley Convention and Visitors Bureau
(RVCVB) to provide funding for marketing the Roanoke Valley as a
convention and destination tourism site. As part of the fiscal year
2011 annual budget adopted by City Council on May 10, 2010, funding in
the amount of $385,152 is specifically designated for RVCVB. An
additional $336,000 is designated in the annual budget for marketing
efforts, for a total of $721,152.
The City has developed a one-year agreement commencing July 1, 2010,
(attached) with the RVCVB detailing the use of these funds. The
agreement provides for the same number of City of Roanoke
representatives on the RVCVB Board of Directors as last year. An annual
budget and work plan approved by the RVCVB Board of Directors for FY
2010-11 will be submitted to the City Manager no later than July 31,
2010 for review and approval.
Honorable Mayor and Members of City Council
June 7, 2010
Page 2
Recommendation:
Authorize the City Manager to execute an Agreement, dated July 1, 2010,
in the amount of $721,152 with the RVCVB, in a form approved by the
City Attorney, substantially similar to the one attached hereto for the
express purpose of marketing the Roanoke Valley as a regional
destination for convention and destination tourism.
Authorize the City Manager to take such actions and execute such
documents as necessary to implement, administer, and enforce' such
Agreement.
Respe,c U~I/ ubmitted,
,: j)
/ till
Christopher P. Morrill
City Manager
Attachment
c: Stephanie M. Moon, City Clerk
William M. Hackworth, City Attorney
Ann H. Shawver, Director of Finance.
R. Brian Townsend, Assistant City Manager for Community Development
Susan Short, Chairman of the Board, RVCVB
CM 10-00076
AGREEMENT
THIS AGREEMENT, dated July 1, 2010, is by and between the ROANOKE VALLEY
CONVENTION AND VISITORS BUREAU, a corporation organized under the laws of the
Commonwealth of Virginia (hereinafter "RVCVB") and the CITY OF ROANOKE, a municipal
corporation of the Commonwealth of Virginia (hereinafter "City").
WHEREAS, the RVCVB IS a "REGIONAL DESTINATION MARKETING
ORGANIZATION" whose mission is to market the entire Roanoke Valley as an exciting destination
for Convention and Leisure travel;
WHEREAS, the City is the largest contributor and with its concentration ofhotels, conference
centers, convention facilities, shopping, dining and attractions, realizes enhancement of its tax
revenues as a result ofthe RVCVB marketing efforts;
WHEREAS, the City desires to render aid and provide support to the RVCVB to assist in the
promotion of the Roanoke Valley as a destination or meeting site for visitors, including tourists,
conventions and meeting groups, special event visitors and commercial travelers;
WHEREAS, the City desires to appropriate $721,152 to the RVCVB for the express purpose
of increasing tourism activities;
WHEREAS, the City desires to formalize its relationship with RVCVB in an effort to increase
the revenue enhancement derived from tourism activity; and
WHEREAS, the City desires to assure that its appropriation of funds be used for these
purposes.
THEREFORE, in consideration ofthe mutual promises hereinafter set forth, the parties do
hereby agree as follows:
1
1. Term. The term of this Agreement shall be for a one-year period, from July 1, 2010,
through June 30, 2011.
2. Services. Funds made available to RVCVB by the City will be applied to provide
additional services resulting directly or indirectly in income producing activities, including but not
limited to:
(a) Direct sales programs.
(b) Sales promotions.
/( c) Servicing conventions.
(d) Marketing/communications.
(e) IdentifY product need (new and improved facilityand attractions).
(f) Coordination with other City and Civic agencies and businesses involved in the
growth of the Roanoke Valley.
(g) Staff and run a Visitors' Center.
(h) Promote and sell the Roanoke Valley as a convention and tourist destination.
3. Work Program/Budget. No later than July 31,2010, the RVCVB shall submitto the
City Manager for approval a work program, marketing plan and budget setting forth in reasonable
detail the activities planned for the year and the anticipated expenditures of City funds involved. The
marketing plan shall be in sufficient detail as to determine the strategy RVCVB will be pursuing in
promoting and selling the Roanoke Valley as a destination for group meetings, i.e. conferences and
conventions as well as tourists. Such items shall detail how the funds will be expended on specific
marketing initiatives. The City Manager shall approve or otherwise respond to the proposed work
programs, marketing plan and budget no later than August 25, 2010 in order that any necessary
modifications be settled upon on or before August 31,2010. Monthly reports outlining progress on
convention sales, tourism activities and groups booked, bus tour activity, bookings and other
information as deemed to be necessary by the City shall be submitted by the RVCVB to the City
Manager. The lack of any written response by the City Manager requesting redirection of efforts
within ten (10) days of receipt of each monthly report will denote satisfaction with R VCVB efforts.
"
2
3
City Manager, the Civic Facilities General Manager, and the City's Director of Parks and Recreation
shall be members of the Board, with full voting rights and privileges during the term of this
Agreement.
9. Indemnification. R V CVB shall indemnifY and ho Id hannless the City and its 0 fficers,
agents, and employees from any 'and all claims, legal actions, and judgments advanced against the City
or its officers, agents, or employees, and for expenses the City may incur in this regard, arising out of
the RVCVB's negligent acts or omissions in connection with or arising out ofthis Agreement.
10. Insurance. RVCVB shall obtain and maintain during the life of this Agreement a
policy or policies of commercial general liability insurance with an insurance company or companies
licensed to do business in Virginia, which policy or policies shall provide coverage with respect to
claims arising out ofthe subject matter ofthis Agreement. The amount of such insurance shall not be
less than $1,000,000. RVCVB shall also obtain and maintain during the life of this Agreement
Directors and Officers Liability insurance in the amount of $1 ,000,000 per occurrence providing
~
coverage, including defense costs, with respect to claims arising out of the subject matter of this
Agreement. All such policies shall be occurrence policies and shall name the City of Roanoke, its
officers, agents, employees and representatives as additional insureds under the commercial general
liability policy and, if possible, under the Directors and Officers Liability policy. RVCVB shall
provide the City with certificates ofinsurance for each ofthe above policies and each certificate shall
contain substantially the following statement: "The insurance coverage provided by this certificate
shall not be canceled\or materially altered except after thirty (30) days written notice has been
provided to the City of Roanoke."
11. Assignment. Neither the City nor RVCVB may assign its rights or obligations
hereunder without the prior written consent of the other.
4
12. Notices. Any notices required by the terms ofthis Agreement shall be deemed to have
been given when delivered in person to or deposited in the U.S. mail, via first class postage,
addressed:
(a) If to the City:
City Manager
City of Roanoke
Noel C. Taylor Municipal Building, Room 364
215 Church Avenue, S. W.
Roanoke, Virginia 24011
(b) Ifto the RVCVB:
Executive Director
Roanoke Valley Convention and Visitors Bureau
101 Shenandoah Avenue'
Roanoke, VA 24016
or at such other address as each party may designate for itselfby giving at least five (5) days prior
written notice to the other party.
13. N ondiscrimiriation.
A. During the performance of this Agreement, the RVCVB agrees as follows:
1. RVCVB will not discriminate against any subcontractor, employee or
applicant for employment because ofrace, religion, color, sex, national origin, age, disability, or any
other basis prohibited by state law relating to discrimination in employment, except where there is a
bona fide occupational qualification reasonably necessary to the normal operation of RVCVB.
RVCVB agrees to post in conspicuous places, available to employees and applicants for employment,
notices setting forth the provisions of this nondiscrimination clause.
2. RVCVB, in all solicitations or advertisements for employees placed by
or on behalf of RVCVB will state that RVCVB is an equal employment opportunity employer.
5
3. Notices, advertisements and solicitations placed in accordance with
federal law, rule or regulation shall be deemed sufficient for the purpose ofmeeting the requirements
of this section.
B. RVCVB will include the provisions ofthe foregoing subparagraphs (A)(l), (2)
and (3), in every subcontract or purchase order of over ten thousand dollars ($10,000.00), so that the
provisions will be binding upon each subcontractor or vendor.
14. Drug Free Workplace.
(A) During the performance ofthis Agreement, the RVCVB agrees to (i) provide a
drug free workplace for the RVCVB's employees; (ii) post in conspicuous places, available to
employees and applicants for employment, a statement notifying employees that the unlawful
manufacture, sale, distribution, dispensation, possession, or use of a controlled substance or marijuana
is prohibited in the RVCVB's workplace and specifying the actions that will be taken against
employees for violations of such prohibition; (iii) state in all solicitations or advertisements
advertisements for employees placed by or on behalf ofRVCVB that RVCVB maintains a drug free
workplace; and (iv) include the provisions of the foregoing clauses in every subcontract or purchase
order over $10,000, so that the provisions will be binding upon each subcontractor or vendor.
(B) For the purpose of this section, "drug-free wor.kplace" means a site for the
performance of work done in connection with a specific contract awarded to a contractor, the
employees of whom are prohibited from engaging in the unlawful manufacture, sale, distribution,
dispensation, possession or use of any controlled substance or marijuana during the performance of
the Agreement.
15. Faith Based Organizations. Pursuant to Virginia Code Section 2.2 - 4343.1, be
advised that the City of Roanoke does not discriminate against faith-based organizations.
6
16. Termination. The City may terminate this Agreement at anytime ifRVCVB applies
funds paid to RVCVB by the City for any purpose other than the purposes contemplated by this
Agreement, provided that reasonable notice and opportunity to cure shall first be afforded, or if
RVCVB fails to perform any ofthe other obligations under this Agreement or as otherwise allowed
by law. Upon termination of this Agreement, the number of City representatives on the Board of
Directors ofRVCVB shall be reduced to two (2). In such event, the City Manager shall designate the
City's representatives to remain on the Board or in the event the City Manager does not so designate
within 14 days oftermination of the Agreement, the President ofRVCVB shall make the designation.
17. Duplicate Originals. This Agreement may be executed in duplicate, each of which
shall be deemed to be an original and all of which will be deemed to represent one and the same
Agreement.
18. Nonwaiver. RVCVB agrees that the City's waiver or failure to enforce or require
performance of any term or condition ofthis Agreement or the City's waiver of any particular breach
ofthis Agreement by RVCVB extends to that instance only. Such waiver or failure is not and shall
not be a waiver of any of the terms or conditions ofthis Agreement or a waiver of any other breaches
ofthe Agreement by RVCVB and does not bar the City from requiring RVCVB to comply with all
the terms and conditions ofthe Agreement and does not bar the City from asserting any and all rights
and/or remedies it has or might have against RVCVB under this Agreement or by law.
19. Cooperation. Each party agrees to cooperate with the other in executing any
documents necessary to carry out the intent and purpose of this Agreement.
20. Compliance with Laws, Regulations, and Immigration Law. RVCVB agrees to and
- ,
shall comply with all applicable federal, state, and local laws, ordinances, and regulations, including all
applicable licensing requirements. RVCVB further agrees that RVCVB does not, and shall not during
7
the performance of this RVCVB, knowingly employ an unauthorized alien as defined in the federal
Immigration Reform and Control Act of 1986.
21. Entire Agreement. This Agreement constitutes the entire agreement between the
parties and supersedes all prior agreements between the parties. No amendment to this Agreement
will be valid unless made in writing and signed by the appropriate parties.
IN WITNESS WHEREOF, the City and the RVCVB have caused this Agreement to be
signed by their respective authorized representatives.
ATTEST:
CITY OF ROANOKE
Stephanie M. Moon, City Clerk
By
Christopher P. Morrill, City Manager
ATTEST:
ROANOKE VALLEY CONVENTION
AND VISITORS BUREAU
By:
Printed Name and Title
Printed Name and Title
Approved as to form:
Appropriation & Funds required for this
Agreement certified:
City Attorney
Director of Finance
Approved as to execution
Account No.
Date:
City Attorney
Authorized by Resolution No.
8
~
IN THE COUNCil.. OF THE CITY OF ROANOKE, VIRGINIA,
The 7th day of June, 2010.
No. 38830-060710.
A RESOLUTION authprizing the City Manager to execute an agreement for payment of real
estate taxes between the City of Roanoke and Carilion Clinic; authorizing the City Manager to take
such actions and execute such documents as may be necessary to implement, administer and enforce
such agreement.
WHEREAS, the City and Carilion Health Systems (predecessor to Carilion Clinic) entered
into a Performance Agreement, dated March ,19, 2001, which outlined the obligations and
responsibilities of the parties necessary to cooperatively develop the Riverside Center for Research
,
l
and Technology;
WHEREAS, such Performance Agreement included an agreement by Carilion Health
Systems that all tax exempt properties owned by it or under its control and located within ~he
Riverside Center for Research and Technology project area as defined by the Performance
Agreement would pay full real estate taxes to the City from the effective date of the Performance
Agreement and to continue to pay such real estate taxes indefinitely;
WHEREAS, subsequently, Carilion Cli,nic and Virginia Polytechnic Institute and State
University partnered to form the Virginia Tech CarilionSchool of Medicine and Research Institute in
order to"-support the development of a Medical School and Research facility on land located within
the Riverside Center for Research and Technology, specifically City of Roanoke Official Tax No.
1 03220 1, and obtained construction funding for the facility from the Commonwealth of Virginia; and
WHEREAS, all of the real property on which the Medical School facility is located will
K:\MeasuresWirginia Tech Carilion School of Research Tax Agreement 62010.doc
remain under the control of Carilion Clinic through its subsidiary entity Carilion Clinic Physicians,
LLC, and the building improvements will be owned by the qommonwealth of Virginia, but Carilion
Clinic, having the right to appoint and/or approve certain members of the Board of Directors ofthe
Virginia Tech Carilion School of Medicine, Inc. defines such right, solely for the purpose of this
agreement, as a one-sixth (1/6) interest in all of the building improvements.
NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke that the
City Manager is hereby authorized, for and on behalf of the City, to execute an agreement for
payment of real estate taxes between the City of Roanoke and Carilion Clinic in a form approved by
the City Attorney, and to fake such actions and execute such documents as may be necessary to
hnplement, administer and enforce such agreement, all as more fully set forth in the City Manager's
letter to Council dated June 7, 2010.
ATTEST:
~rn.~~
. ,~City Clerk. .
K:\MeasuresWirginia Tech Carilion School of Research Tax Agreement 6 lOlO.doc
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C Taylor Municipal Building
215 Church Avenue, S.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: (540) 853-1138
City Web: www,roanokeva.gov
June 7, 2010
Honorable David A. Bowers, Mayor
Honorable Sherman P. Lea, Vice Mayor
Honorable M. Rupert Cutler, Council Member
Honorable Gwendolyn W. Mason, Council Member
Honorable AnitaJ. Price, Council Member
Honorable Court G. Rosen, Council Member
Honorable David B. Trinkle, Council Member
Dear Mayor Bowers and Members of City Council:
Subject: Agreement for Payment of Real
Estate Taxes: Virginia Tech -
Carilion School of Medicine and
Research Institute
As the completion of construction of the Virginia Tech-Carilion School of
Medicine and Research Institute nears, the City and Carilion officials have been
in discussions regarding the future tax status of the property. As the Council
will recall, based on the Performance Agreement entered into by the City and
Carilion in 2001, all projects in the South Jefferson Redevelopment area under
the ownership and/or control of Carilion or the Carilion Biomedical Institute pay
real estate taxes to the City.
However, the arrangement that results from the funding, construction and
ownership of the medical school and research institute was not contemplated
when the 2001 agreement was executed. The building that will house the
medical school and research institute was primarily funded, and will be owned,
by Virginia Tech, a state institution which is exempt from local real estate
taxes. The land upon which the facility resides will remain in the ownership
and control of Carilion Clinic through its subsidiary Carilion Clinic Physicians,
LLC. Carilion Clinic will also have an indirect interest in approximately one-
sixth of the facility.
Honorable Mayor and Members of City Council
June 7, 2010
Pag e 2
Therefore, upon consultation with and concurrence by, the Director of Finance
and the Commissioner of the Revenue, the City administration and Carilion
have reached an agreement that respects the spirit and intent of the 2001
Performance Agreement between the parties. The land on which the medical
school and research institute is located (Official Tax No. 1032201) will remain
subject to real estate taxation, and the taxes will be paid by Carilion Clinic
through its subsidiary Carilion Clinic Physicians, LLC. Carilion will also pay real
estate taxes on one-sixth of the assessed value of the improvements on the
property. Carilion has agreed that this arrangement will remain in place so
long as Carilion or one of its affiliates retains an ownership interest in the land
and the indirect interest in the one-sixth portion of the facility.
Recommended Action:
Authorize the City Manager to execute the Agreement for Payment of Real
Estate Taxes Between the City of Roanoke and Carilion Clinic, in a form
substantially similar to the one attached, with the form of such Agreement to
be approved by the City Attorney.
Authorize the City Manager to take such actions and execute such documents
as necessary to implement, administer, and enforce such Agreement.
/jctfU?,'I'lY ;7~itted,
L~~
Christopher P. Morrill
City Manager
Attachment
c: The Honorable Sherman Holland, Commissioner of the Revenue
Stephanie M. Moon, City Clerk
William M. Hackworth, City Attorney
Ann H. Shawver, Director of Finance
R. Brian Townsend, Assistant City Manager for Community Development
Susan S. Lower, Director of Real Estate Valuation
CM 10-00089
AGREEMENT FOR PAYMENT OF REAL ESTATE TAXES
BETWEEN THE CITY OF ROANOKE AND
CARillON CLINIC
This Agreement for Payment of Real Estate Taxes (Agreement) is dated this ____~ day
of June, 2010, by and between the City of Roanoke, Virginia, a municipal corporation
organized and existing under the laws of the Commonwealth of Virginia (City), and
Carilion Clinic, a Virginia Corporation.
WITNESSETH:
WHEREAS, the City and Carilion Health Systems (predecessor to Carilion Clinic) entered
into a Performance Agreement, dated March 19, 2001 (Performance Agreement), which
outlined the obligations and responsibilities of the parties necessary to cooperatively
develop the Riverside Center for Research and Technology (RCRT);
WHEREAS, such Performance Agreement included an agreement by Carilion Health
Systems that all tax exempt properties owned by it or under its control and located
within the RCRT project area as defined by the Performance Agreement would pay full
real estate taxes to the City from the effective date of the Performance Agreement and
to continue to pay such real estate taxes indefinitely;
WHEREAS, subsequently, Carilion Clinic and Virginia Polytechnic Institute and State
University (Virginia Tech) partnered to form the Virginia Tech Carilion School of
Medicine and Research Institute (Medical School) in order to support the development
of 'a Medical School and Research facility on land located within the RCRT, specifically
City of Roanoke Official Tax NO.1 032201, and obtained construction funding for the
facility from the Commonwealth of Virginia; and
WHEREAS, all of the real property (Property) on which the Medical School facility is
located will remain under the control of Carilion Clinic through its subsidiary entity
Carilion Clinic Physicians, LLC, and the building improvements will be owned by the
Commonwealth of Virginia, but Carilion Clinic, having the right to appoint and/or
approve certain members of the Board of Directors of the Virginia Tech Carilion School
of Medicine, Inc. defines such right, solely for the purpose of this agreement, as a one-
sixth (1/6) interest in all of the building improvements.
NOW THEREFORE, in consideration of the above recitals, which are incorporated herein,
and the mutual promises and covenants contained herein, the parties hereto mutually
agree as follows:
1. Carilion Clinic acknowledges and agrees that Carilion' Clinic, through its
subsidiary Carilion Clinic Physicians, LLC, or one of Carilion Clinic's affiliates,
parent, or a subsidiary entity, shall pay to the City real estate taxes on the
Property identified as City of Roanoke Official Tax No.1 032201, as well as on
one-sixth (1/6) of the then assessed value of all of the improvements on such
Property, and shall continue to do so as long as Carilion Clinic or any of its
affiliates, parent, or a subsidiary entity retains any ownership interest in the
above mentioned Property or has a one-sixth (1/6) interest in the improvements
on such Property. If such interest in the improvements on the Property changes,
then the amount of the then current City real estate taxes to be paid to the City
will be adjusted to reflect such change in interest. Furthermore, Carilion Clinic
shall notify in writing the City Manager within 30 days of any change in amount
of ownership interest mentioned above.
2. That a copy of this executed Agreement will be transmitted to the City's
Commissioner of the Revenue for the purpose of maintaining taxable owner
records for real estate parcels, and aid in preparing the Land Book as it pertains
specifically to City of Roanoke Official Tax No.1 032201.
3. The terms, conditions, provisions, and undertakings of this Agreement shall be
binding upon and inure to the benefit of each of the parties hereto and their
respective successors and assigns.
IN WITNESS WHEREOF, the parties have executed this oAgreement by their authorized
representatives.
ATTEST:
CITY OF ROANOKE
Stephanie M. Moon, City Clerk
By
Christopher P. Morrill, City Manager
WITN ESS:
CARillON CLINIC
By
Edward G. Murphy, M.D., President
Printed Name and Title
Approved as to Form:
Approved as to Execution:
Assistant City Attorney
Assistant City Attorney
Authorized by Resolution No.___________________.
2
ry1:
/
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 7th day of June; 2010.
No. 38831-060710.
AN ORDINANCE authorizing the City Manager's issuance and execution of additional
Change Orders to the City:s Contract with CST Environmental Acquisition, LP (name used in
Virginia by CST Environmental, LP) (hereafter CST) for additional work on the demolition of
the National Guard Armory and Parks & Recreation Building Project; authoriztng the City
Manager to take such actions and execute such documents as may be necessary to provide for the
implementation, administration, and enforcement of all such Change Orders to the above
mentioned Contract, as well as the Contract itself; and dispensing with the second reading by
title of this Ordinance.
BE IT ORDAINED by the Council of the City of Roanoke as follows:
1. The City Manager is hereby authorized to issue and execute a Change Order No.
2, approved as to fopn by the City Attorney, to the City's Contract with CST in the amount of
$20,715.25 for additional work on the demolition of the National Guard Armory and Parks &
Recreation Building Project, all as more fully set forth in'the City Manager's letter dated June 7,
2010, to this Council.
2. The City Manager is further authorized to issue and execute such additional
Change Orders, approved as to form by the City Attorney, to the City's Contract with CST for
any additional work that may be needed on the Project, up to an additional contingency amount
of $10,000, all as more fully set forth.in the City Manager's letter dated June 7, 201 0, to this
Council.
3. Such Change Orders will provide authorization for additions to the work, with an
increase in the amount of the Contract and provided that the total amount of such Change, Orders .
O-CST Environmental Change Orders.doc
1
will not exceed the total of the above mentioned amounts ($30,715.25), all as set forth in the
above mentioned City Manager's letter.
4. The City Manager is further authorized to take such actions and execute such
documents as may be necessary to provide for the implementation, administration, and
enforcement of all such Change Orders mentioned above, as well as the Contract itself.
5. Pursuant to the provisions of Section 12 of the City Charter, the second reading of
this Ordinance by title is hereby dispensed with.
ATTEST:
~m.OlJtlOvJ
City Clerk..
O-CST Environmental Change Orders.doc
\
2
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, S.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: (540) 853-1138
City Web: www.roanokeva.gov
June7,2010
Honorable David A. Bowers, Mayor
Honorable Sherman P. Lea, Vice Mayor
Honorable M. Rupert Cutler, Council Member
Honorable Gwendolyn W. Mason, Council Member
Honorable AnitaJ. Price, Council Member
Honorable Cour( G. Rosen, Council Member
Honorable David B. Trinkle, Council Member
Dear Mayor Bowers and Members of City Council:
Subject: Demolition of National Guard
Armory and Parks & Recreation
Building (Bid No.1 0-07-1 0)
Change Order No.2
The project consists of the demolition of the National Guard Armory and Parks &
Recreation Building, both located on Reserve Avenue, SW. Eight bids were received
on February 25, 2010, with CST Environmental Acquisition, LP (name used in VA by
CST Environmental, LP), hereafter "CST', 6824 Wilgrove-Mint Hill Road, Charlotte,
NC 28227, submitting the lowest combined base bid for both buildings in the
amount of $1 75,800.
A Contract dated March 26, 2010, was issued to CST for the Demolition of the
National Guard Armory and Parks & Recreation Building. During the course of the
asbestos abatement work at the Armory, which preceded the demolition work, felt
material used as a vapor barrier as part of the original construction was detected
between the exterior brick veneer and concrete masonry walls around the entire
perimeter of the original structure. Subsequently, seven samples were taken of
this material for asbestos testing. The results confirmed all samples taken were
asbestos containing material (ACM). The initial amount of ACM, as projected by EI
Group, the Project Environmental Consultant, in their report dated April 22, 2010,
was approximately 12,500 square feet. The ACM is mandated to be disposed of in
an approved landfill per local, state, and federal regulations.
To gain access to the ACM, the exterior walls had to be demolished. The decision
was made by the Office of the City Engineer to have this work performed by CST in
lieu of the asbestos abatement contractor. Change Order No.1 in the amount of
$43,950 for additional compensation was executed with CST to remove and
dispose of the ACM separately from the other demolition debris, adhering to all
local, state, and federal regulations.
Honorable Mayor and Members of City Council
June 7, 2010
Page 2
The actual amount of ACM removed from the Armory during demolition was
documented by CST's Field Supervisor and the Office of the City Engineer. The
\ actual measured quantity of ACM was 17,775 square feet, an increase of 5,275
square feet from the original 12,500 square feet in EI Group's report. CST has
submitted a Change Proposal in the lump sum amount of $18,515.25 for
compensation to remove and dispose of the additional ACM. An additional five
consecutive calendar days of Contract time is also requested by CST as part of this
change proposal. If approved, the amount of this proposal will be covered by
Change Order No.2.
In addition to the above additional work, the City has also requested other work
from CST consisting of the demolition and removal of the existing concrete
masonry wall between the Parks & Recreation Site and Maher Field Baseball
Complex. The cost for this additional work is a not to exceed amount of
$2,200.00. Therefore, this amount plus the $18,515.25 set forth in the prior
paragraph equals a total of $20,715.25, which shall be covered by Change Order
No.2.
In addition to the amounts set forth above for Change Order No.2, the Office of
the City Engineer anticipates the possibility of additional unforeseen or unexpected
items that may arise during the demolition of the Parks & Recreation Building that
will require additional Change Orders for the Project. Accordingly, the Office of the
City Engineer recommends that an additional amount of $10,000.00 be authorized
by Council for such contingency matters and added to the requested amount of
Change Order No. 2 set forth above. Thus, the total amount for which
authorization is being requested is $30,715.25.
City Council approval is needed because the cost of the changes referred to above,
when combined with Change Order No.1, exceeds the greater of 25% of the original
contract amount or $ 50,000. Therefore, in accordance with the City Charter,
Council approval is needed to pay for such additional work through additional
Change Orders to the current Contract.
Funding for Change Order No.2 and any additional Change Orders in the amount
set forth above is available in account number 08-530-9522, Reserve Ave-National
Guard Amory Demolition.
Recommendation:
Authorize the City Manager to issue and execute Change Order No.2, approved as
to form by the City Attorney, to the City's Contract with CST Environmental
Acquisitions, LP (name used in VA by CST Environmental, LP), in the amount of
$20,715.25 for additional services as mentioned above to include five additional
consecutive calendar days of Contract time.
Authorize the City Manager to execute additional Change Orders, approved as to
form by the City Attorney, to the City's'. Contract with CST Environmental
Acquisitions, LP in an additional contingency amount up to $10,000.00 for
additional work that may be needed on the Project as set forth above.
Honorable Mayor and Members of City Council
June 7, 2010
Pag e 3
. -
Authorize the City Manager to take such actions and execute such documents as
may be . necessary to provide for the implementation, administration, and
enforcement of the above mentioned Contract, with Change Orders.
Christoph r P. Morrill
City Manager
CPM/TWK/rls
c: Stephanie M. Moon, City Clerk
William M. Hackworth, City Attorney
Ann H. Shawver, Director of Finance
Philip C. Schirmer, P.E., L.S., City Engineer
CM1 0-001 04
pi',
i
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 7th day of June, 2010.
No. 38832-060710.
A RESOLUTION authorizing the City Manager's issuance and execution of
additional Amendments to the City's contract with AECOM USA, Inc., for additional
professional services for the third year of the City's Transportation Structures
Inspection Program (2008-2010); and authorizing the City Manager to take such actions
and execute such documents as may be necessary to provide for the implementation,
administration, . and enforcement of all such Amendments to the above mentioned
Contract, as well as the Contract itself.
BE IT RESOLVED by the Council of the City of Roanoke that:
1. The City Manager is hereby authorized, for and on behalf of the City, to
,
Issue and execute such additional Amendments as may be necessary to the City's
contract with AECOM USA, Inc., for additional professional services for the third year
of the City's Transportation Structures Inspection Program (2008-2010), all as more
fully set forth in the City Manager's ,letter to this Council dated June 7, 2010.
2. The form of such Amendments shall be approved by the City Attorney.
3. Such Amendments will provide authorization for additions to the work,
with an increase in the amount of the Contract and provided the total amount of such
Amendments will not exceed an additional $75,060, all as set forth in the above letter.
R-AECOM Contract Amendments-20J O.doc
1
4. The City Manager is further authorized to take such actions and execute
such documents as may be necessary to provide for the implementation, administration,
and enforcement of all such Amendments to the above mentioned Contract, as well as
the Contract itself.
'1
ATTEST:
#tLdi1'''1bW
City Clerk. \,
c'
I,"~
. \
R-AECOM Contract Amendments-201 O.doc
2
J~
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 7th day of June, 2010.
No..38833-060710.
A RESOLUTION authorizing the City Manager's issuance and execution of
additional Amendments to the City's contract with Mattern & Craig, Inc., for additional
professional services for the third year of the City's Transportation Structures
Inspection Program (2008-2010); and authorizing the City Manager to take such actions
and execute such documents as may.be necessary to provide for the implementation,
administration, and enforcement of all such Amendments to the above mentioned
Contract, as well as the Contract itself.
BE IT RESOLVED by the Council of the City of Roanoke that:
1. The City Manager is hereby authorized, for and on behalf of the City, to
Issue and execute such additional Amendments as may be necessary to the City's
Contract with Mattern & Craig, Inc., for additional professional services for the third
year of the City's Transportation Structures Inspection Program (2008-2010), all as
more fully set forth in the City Manager's letter to this Council dated June 7,2010.
2. The form of such Amendments shall be approved by the City Attorney.
3. Such Amendments will provide authorization for additions to the work,
with an increase in the amount of the Contract and provided the total amount of such
Amendments will not exceed an additional $89,940, all as set forth in the above letter.
R-Mattern & Craig-contract arnendl11ents-ZOI O.doc
1
4. The City Manager is further authorized to take such actions and execute
such documents as may be necessary to provide for the implementation, administration,
and enforcement of all such Amendments to the above mentioned Contract, as well as
the Contract itself.
ATTEST:
~~.P1\:
R-Mattern & Craig-contract al11endments-20 1 O.doc
2
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, S.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: (540) 853-1138
City Web: www.roanokeva.gov
June 7, 2010
Honorable David A. Bowers, Mayor
Honorable Sherman P. Lea, Vice Mayor
Honorable M. Rupert Cutler, Council Member
Honorable Gwendolyn W. Mason, Council Member
Honorable Anita J. Price, Council Member
Honorable Court G. Rosen, Council Member
Honorable David B. Trinkle, Council Member
Dear Mayor Bowers and Members of City Council:
Subject:
Amendment to Two Contracts
for the Transportation Structure
Inspection Program (2008-2010)
Year Three of Three
In 1978, Congress passed the Surface Transportation Act, requiring that all bridges
and culverts over 20 feet in length, including "off Federal Aid System" structures,
and overhead traffic signs be inspected annually or biannually; depending on
construction type. Inspections are due this calendar year on 54 structures in the
City of Roanoke.
A Contract dated June 26, 2008, was issued to Hayes, Seay, Mattern & Mattern, Inc.
(HSMM), which contract was assigned to AECOM USA, Inc. (hereafter AECOM) after
AECOM's parent company acquired control of HSMM, for the Transportation
Structures Inspection Program (2008-2010) with years two and three to be
negotiated based on the number of structures to be inspected in each of those
subsequent years. A similar Contract dated June 2, 2008, was also issued to
Mattern & Craig, Inc. for the Program since the inspection of the structures is
rotated among different consultants. AECOM has agreed to inspect 21 structures
for the cost of $ 73 ,420 for year three. Mattern & Craig, Inc. has agreed to inspect
33 structures for the cost of $88,300 for year three. Engineering staff has added
$1,640 to each of the above amounts to cover unexpected contingencies during
this additional work.
Honorable Mayor and Members of City Council
June 7, 2010
Page 2
The proposed Amendments to each of the above Contracts for the additional
services exceed the greater of 25% of the original contract amount or $50,000;
therefore, in accordance with the City Charter, City Council approval is needed to
pay for such additional services through additional amendments to the current
Contracts.
Funding in the amount of $165,000 is available for the two third year amendments
in account number 01-530-4310-3072 in the fiscal year 2010-2011 budget.
Recommended Action:
Authorize the City Manager to issue and execute additional amendments,
approved as to form by the City Attorney, to the City's Contract with AECOM USA,
Inc., in an amount up to $75,060 for additional professional services as mentioned
above.
Authorize the City Manager to issue and execute additional amendments,
approved as to form by the City Attorney, to the City's Contract with Mattern &
Craig, Inc., in an amount up to $89,940 for additional professional services as
mentioned above.
Authorize the City Manager to take such actions and execute such documents as
may be necessary to provide for the implementation, administration, and
enforcement of all such amendments to the above mentioned Contracts, as well as
the Contracts themselves.
ristopher P. Morrill
City Manager
CPM/JAW/rls
c: Stephanie M. Moon, City Clerk
William M. Hackworth, City Attorney
Ann H. Shawver, Director of Finance
Philip C. Schirmer, City Engineer
CM1 0-001 03
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
1215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerk@roanokeva.gov
JONATHAN E. CRAFT
Deputy City Clerk
STEPHANIE M. MOON, CMC
City Clerk
CECELIA T. WEBB
Assistant Deputy City Clerk
June 9, 2010
United Way of Roanoke Valley - Smart Beginnings
325 Campbell Avenue, S. W.
Roanoke, Virginia 24016
Attention: Executive Director
Ladies and Gentlemen:
At a regular meeting of the Council of the City of Roanoke which was held on
Monday, June 7, 2010; City Council approved the recommendations of the
Human Services Committee with regard to funding of certain agencies for fiscal
year 2010-2011.
Funding in the amount of $5,000.00 was approved for the United Way of
Rqanoke Valley - Smart Beginnings for the fiscal year commencing July 1, 2010
and ending June 30, 2011. Please contact Teresa McDaniel at the Department
of Social Services, 1510 Williamson Road, N. E., Roanoke, Virginia 24012, or
call 540-853-2372, with regard to disbursement of funds.
The City of Roanoke values and appreciates the many contributions of the
United Way of Roanoke Valley to the citizens of Roanoke. It is hoped that the
City's investment will play a significant role in your ongoing progress and
development.
Sincerely,
~~\n.~
Stephanie M. Moon, CMC
City Clerk
SM M :ew
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerk@roanokeva.gov
JONATHAN E. CRAFT
Deputy City Clerk
STEPHANIE M. MOON, CMC
City Clerk
June 9, 2010
CECELIA T. WEBB
Assistant Deputy City Clerk
Bethany Hall
1109 Franklin Road, S. W.
Roanoke, Virginia 24016
Attention: Executive Director
Ladies and Gentlemen:
At a regular meeting of the Council of the City of Roanoke which was held on
Monday, June 7, 2010; City Council approved the recommendations of the
Human Services Committee with regard to funding of certain agencies for fiscal
year 2010-2011.
Funding in the amount of $5,000.00 was approved for the Bethany Hall -
Residential Substance Abuse Treatment for the fiscal year commencing July 1,
2010 and ending June 30, 2011. Please contact Teresa McDaniel at the
Department of Social Services,' 1510 Williamson Road, N. E., Roanoke, Virginia
24012, or call 540-853-2372, with regard to disbursement of funds.
The City of Roanoke values and appreciates the many contributions of the
Bethany Hall to the citizens of Roanoke. It is hoped that the City's investment
will playa significant role in your ongoing progress and development.
Sincerely,
~In'~
Stephanie M. Moon, CMC
City Clerk
SM M :ew
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerk@roanokeva.gov
JONATHAN E. CRAFT
Deputy City Clerk
STEPHANIE M. MOON. CMC
City Clerk
June 9, 2010
CECELIA 1. WEBB
Assistant Deputy City Clerk
Children's Advocacy Center
541 Luck Avenue, S. W., Suite 308
Roanoke, Virginia 24016
Attention: Executive Director
Ladies and Gentlemen:
At a regular meeting of the Council of the City of Roanoke which was held on
Monday, June 7, 2010, City Council approved the recommendations of the
Human Services Committee with regard to funding of certain agencies for fiscal
,year 2010-2011.
Funding was approved for the Children's Advocacy Center for the fiscal year
commencingJuly 1, 2010 and ending June 30, 2011, for the following:
Children'.s Advocacy Program
Children First Parent Education
$ 5,000.00
$ 8,851.00
Please contact Teresa McDaniel at the Department of Social Services,
1510 Williamson Road, N. E., Roanoke, Virginia 24012, or call 540-853-2372,
with regard to disbursement of funds.
\..
The City of Roanoke values and appreciates the many contributions of the
Children's Advocacy Center to the citizens of Roanoke. It is hoped that the
City's investment will play a significant role in your ongoing progress and
development.
Sincerely,
W~rn.~o~
Stephanie M. Moon, CMC
City Clerk
SMM:ew
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerk@roanokeva.gov
JONATHAN E. CRAFT
Deputy City Clerk
STEPHANIE M. MOON, CMC
City Clerk
June 9, 2010
CECELIA 1. WEBB
Assistant Deputy City Clerk
The Salvation Army
724 Dale Avenue, S. E.
Roanoke, Virginia 24013
Attention: Executive Director
Ladies and Gentlemen:
At a regular meeting of the Council of the City of Roanoke which was held on
Monday, June 7, 2010, City Council approved the recommendations of the
Human Services Committee with regard to funding of certain agencies for fiscal
year 2010-2011.
Funding was approved for The Salvation Army for the fiscal year commencing
July 1, 2010 and ending June 30, 2011, for the following programs:
Turning Point
Emergency Shelter
$16,227.00
$ 5,600.00
Please contact Teresa McDaniel at the Department of Social Services,
1510 Williamson Road, N. E., Roanoke, Virginia 24012, or call 540-853-2372,
with regard to disbursement of funds.
The City of Roanoke values and appreciates the many contributions of the The
Salvation Army to the citizens of Roanoke. It is hoped that the City's
investment will play a: significant role in your ongoing progress and
development.
Sincerely,
~ dol. hJ()~
Stephanie M. Moon, CMd
City Clerk
SM M: ew
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerk@roanokeva.gov
JONATHAN E. CRAFT
Deputy City Clerk
STEPHANIE M. MOON, CMC
City Clerk
June 9, 2010
CECELIA T. WEBB
Assistant Deputy City Clerk
Child Health Investment Partnership (CHIP)
of Roanoke Valley
1201 Third Street, S. W.
Roanoke, Virginia 24016
Attention: Executive Director
Ladies and Gentlemen:
At a regular meeting of the Council of the City of Roanoke which was held on
Monday, June 7, 2010, City Council approved the recommendations of the
Human Services Committee with regard to funding of certain agencies for fiscal
year 2010-2011.
Funding was approved for Child Health Investment Partnership of Roanoke
Valley for the fiscal year commencing July 1, 2010 and ending June 30, 2011,
for the following:
Family Strengthening Program
Care Coordination Program
Mental/Health Services
$23,604.00
$21,243.00
$17,885.00
Please contact Teresa McDaniel at the Department of Social Services,
1510Williamson Road, N. E., Roanoke, Virginia 24012, or call 540-853-2372,
with regard to disbursement of funds.
The City of Roanoke values and appreciates the many contributions of the Child
Health Investment Partnership of Roanoke Valley to the citizens of Roanoke. It
is hoped that the City's investment will playa significant role in your ongoing
progress and development.
Sincerely,
~h,.hl6,wJ
Stephanie M. Moon, CMt
City Clerk
S M M :ew
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: cIerk@roanokeva.gov
JONATHAN E. CRAFT
Deputy City Clerk
STEPHANIE M. MOON, CMC
City Clerk
June 9, 2010
CECELIA T WEBB
Assistant Deputy City Clerk
Family Services of Roanoke Valley
360 Campbell Avenue, S. W.
Roanoke, Virginia 24016
Attention: Executive Director
ladies and Gentlemen:
At a regular meeting' of the Council of the City of Roanoke which was held on
Monday, June 7, 2010, City Council approved the recommendations of the
Human Services Committee with regard to funding of certain agencies for fiscal
year 2010-2011.
Funding was approved for Family Services of Roanoke Valley for the fiscal year
~ommencing July 1, 2010 and ending June 30, 2011, for the following:
ACTION
Home Care Aide
Family and Individual Counseling
Adults Plus
$24,587.00
$15,047.00
$17,703.00
$14,752.00
Please contact Teresa McDaniel at the Department of Social Services,
1510 Williamson Road, N. E., Roanoke, Virginia 24012, or call 540-853-2372,
with regard to disbursement of funds.
The City of Roanoke values and appreciates the many contributions of the
Family Services of Roanoke Valley to the citizens of Roanoke. It is hoped that
the City's investment will play a significant role in your ongoing progress and
development.
Sincerely,
~~~:~w
City Clerk
SMM:ew
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerk@roanokeva.gov
JONATHAN E. CRAFT
Deputy City Clerk
STEPHANIE M. MOON, CMC
City Clerk
June' 9, 2010
CECELIA T. WEBB
Assistant Deputy City Clerk
Greenvale School, Inc.
627 Westwood Boulevard, N. W.
Roanoke, Virginia 24017
Attention: Executive Director
Ladies and Gentlemen:
At a regular meeting of the Council of the City of Roanoke which was held on
Monday, June 7, 2010, City Council approved the recommendations of the
Human Services Committee with regard to funding of certain agencies for fiscal
year 2010-2011.
Funding in the amount of $16,719.00 was approved for the Greenvale School,
Inc., for the fiscal year commencing July 1, 2010 and ending June 30, 2011.
Please contact Teresa McDaniel at the Department of Social Services,
1 510 Williamson Road, N. E., Roanoke, Virginia 24012, or call 540-853-2372,
with regard to disbursement of furids.
The City of Roanoke values and appreciates the many contributions of the
Greenvale School, Inc., to the citizens of Roanoke. It is hoped that the City's
investment will play a significant role in your ongoing progress and
development.
Sincerely,
~~n,. 6ho/JVvl
Stephanie M. Moon, CMC!
City Clerk
SMM:ew
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerk@roanokeva.gov
JONATHAN E. CRAFT
Deputy City Clerk
STEPHANIE M. MOON, CMC
ICity Clerk
June 9, 2010
CECELlA T. WEBB
Assistant Deputy City Clerk
Presbyterian Community Center
1228 Jamison Avenue, S. E.
Roanoke, Virginia 24013
Attention: Director
Ladies and Gentlemen:
At a regular meeting of the Council of the City of Roanoke which was held on
Monday, June 7, 2010, City Council approved the recommendations of the
Human Services Committee with regard to funding of certain agencies for fiscal
year 2010-2011. '
Funding was approvec;:J for the Presbyterian Community Center for the fiscal
year commencing July 1, 2010 and ending June 30, 2011, for the following:
Pathways for Youth
Pathfinders
$ 8,851 .00
$ 5,000.00
Please contact Teresa McDaniel at the Department of Social Services,
1510 Williamson Road, N. E., Roanoke, Virginia 24012, or call 540-853-2372,
with regard to disbursement of funds.
The City of Roanoke values and appreciates the many contributions of the
Presbyterian Community Center to, the citizens of Roanoke. It is hoped that the
City's investment will playa significant role in your ongoing progress and
development. .
Sincerely,
f41j~h,.Mo~
Stephanie M. Moon,CMC L.
City Clerk
SM M :ew
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerk@roanokeva.gov
JONATHAN E. CRAFT
Deputy City Clerk
STEPHANIE M. MOON. CMC
City Clerk
June 9, 2010
CECELIA T. WEBB
Assistant Deputy City Clerk
Local Office on Aging
P.O.' Box 14205
Roanoke, Virginia 24038
Attention: Director
Ladies and Gentlemen:
At a regular meeting of the Council of the City of Roanoke which was held on
Monday, June 7, 2010, City COLincil approved the recommendations of the
Human Services Committee with regard to funding of certain agencies for fiscal
year 2010-2011.
Funding in the amount of $29,505.00 was approved for the Local Office on
Aging - Meals on Wheels for the fiscal year commencing July 1, 2010 and
ending June 30, 2011. Please contact Teresa McDaniel at the Department of
Social Services, 1 510 Williamson Road, N. E., Roanoke, Virginia 24012, or call
540-853-2372, with regard to disbursement offunds.
The City of Roanoke values and appreciates the many contributions of the Local
Office on Aging to the citizens of Roanoke. It is hoped that the City's
investment will play a significant role in your ongoing progress and
development.
Sincerely,
~rn. ~()WV
Stephanie M. Moon, CMC
City Clerk
SMM:ew
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Averiue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: c1erk@roanokeva.gov
JONATHAN E. CRAFT
Deputy City Clerk
STEPHANIE M. MOON, CMC
City Clerk
June 9, 2010
CECELlA T. WEBB
Assistant Deputy City Clerk
West End Center for Youth
1223 Patterson Avenue, S. W.
Roanoke, Virginia 24016
Attention: Executive Director
Ladies and Gentlemen:
At a regular meeting of the Council of the City of Roanoke which was held on
Monday, June 7, 2010, City Council approved the recommendations of the
Human Services Committee with regard to funding of certain agencies for fiscal
year 2010-2011.
Funding in the amount of $19,670.00 was approved for the West End Center for
Youth for the fiscal year commencing July 1, 2010 and ending June 30, 2011.
Please contact Teresa McDaniel at the Department of Social Services,
1 510 Williamson Road, N. E., Roanoke, Virginia 24012, or call 540-853-2372,
with regard to disbursement of funds.
The City of Roanoke values and appreciates the many contributions of the West
End Center for Youth to the citizens of Roanoke. It is hoped that the City's
investment will play a significant role in your ongoing progress and
development.
Sincerely,
f4JJ~ ~,
Stephanie M. Moon, c~
City Clerk
SM M: ew
/
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. VI[., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerk@roanokeva.gov
JONATHAN E. CRAFT
Deputy City Clerk
STEPHANIE M. MOON, CMC
City Clerk
CECELlA T. WEBB
Assistant Deputy City Clerk
June 9, 2010
Adult Care Center of Roanoke Valley, Inc.
2707 Williamson Road
Roanoke, Virginia 24012
Attention: Executive Director
Ladies and Gentlemen:
At a regular meeting of the Council of the City of Roanoke which was held on
Monday, June 7, 2010, City Council approved the recommendations of the
Human Services Committee with regard to funding of certain agencies for fiscal
year 2010-2011.
Funding in the amount of $5,507.00 was approved for the Adult Care Center of
Roanoke Valley, Inc., for the fiscal year commencing July 1, 2010 and ending
June 30, 2011. Please contact Teresa McDaniel at the Department of Social
Services, 1510 Williamson Road, N. E;, Roanoke, Virginia 24012, or call 540-
853-2372, with regard to disbursement of funds.
The City of Roanoke values and appreciates the many cbntributions of the Adult
Care Center of Roanoke Valley, Inc., to the citizens of Roanoke. It is hoped that
the City's investment will playa significant role in your ongoing progress and
development.
Sincerely,
W~h(, "l6~
Stephanie M. Moon, CMC L
City Clerk
SM M :ew
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerk@roanokeva.gov
JONATHAN E. CRAFT
Deputy City Clerk
STEPHANIE M. MOON, CMC .
City Clerk
June 9, 2010
CECELlA T. WEBB
Assistant Deputy City Clerk
St. John's Community Youth Program, Inc.
P. O. Box 257
Roanoke, Virginia 24002
Attention: Executive Director
Ladies and Gentlemen:
At a regular meeting of the Council of the City of Roanoke which was held on
Monday, June 7, 2010, City Council approved the recommendations of the
Human Services Committee with regard to funding of certain agencies for fiscal
year 2010-2011.
Funding in- the amount of $11,802.00 was approved for the St. John's
Community Youth Program, Inc., for the fiscal year commencing July 1, 2010
and ending June 30, 2011. Please contact Teresa McDaniel at the Department
of Social Services, 1510 Williamson Road, N. E., Roanoke, Virginia 24012, or
call 540-853-2372, with regard to disbursement offunds.
The City of Roanoke'values and appreciates the many contributions of the St.
John's Community Youth Program, Inc., to the citizens of Roanoke. It is hoped
that the City's investment will playa significant role in your ongoing progress
and development.
Sincerely, ,
~~ 'rtr-). o-o--w~
Stephanie M. Moon, CMCt
City Clerk
SMM:ew
CITY OF ROANOKE
OFFICE OF THE CITY CLERK.
215 Church Avenue, S.W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerk@roanokeva.gov
----,
STEPHANIE M. MOON. CMC
City Clerk
JONATHAN E. CRAFT
Deputy City Clerk
June 9, 2010
CECELIA T. WEBB
Assistant Deputy City Clerk
Apple Ridge Farm
541 Luck Avenue, S. W., Suite #204
Roanoke, Virginia 24016
Attention: Executive Director
Ladies and Gentlemen:
At a regular meeting of the Council of the City of Roanoke which was held on
Monday, June 7, 2010, City Council approved the recommendations of the
Human Services Committee with regard to funding of certain agencies for fiscal
year 2010-2011.
Funding in the amount of $13,769.00 was approved for the Apple Ridge Farm
. for the fiscal year commencing July 1, 2010 and ending June 30,2011. Please
contact Teresa McDaniel at the Department of Social Services, 1 510 Williamson,
Road, N. E., Roanoke, Virginia 24012, or call 540-853-2372, with regard to .
disbursement of funds.
The City of Roanoke values and appreciates the many contributions of the
Apple Ridge Farm to the citizens of Roanoke. It is hoped that the City's
investment will play a significant role in your ongoing progress and
development. "\
Sincerely,
~h1.hlb6).J
Stephanie M. Moon, CMCC
City Clerk
SM M :ew
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-25.41
Fax: (540) 853-1145
E-mail: clerk@roanokeva.gov
JONATHAN E. CRAFT
Deputy City Clerk
STEPHANIE M. MOON, CMC
City Clerk
June 9, 2010
CECELlA T. WEBB
Assistant Deputy City Clerk
Blue Ridge Legal Services, Inc.
P.O.Box551
Harrisonburg, Virginia 22803
Attention: Executive Director
Ladies and Gentlemen:
At a regular meeting of the Council of the City of Roanoke which was held on
Monday, June 7, 2010, City Council approved the recommendations of the
Human Services Committee with regard to funding of certain agencies for fiscal
year 2010-2011.
Funding in the amount of $11,802.00 was approved for the Blue Ridge Legal
Services, Inc., for the fiscal year commencing July 1, 2010 and ending June 30,
2011. Please contact Teresa McDaniel at the Department of Social Services,
1510 Williamson Road, N. E., Roanoke, Virginia 24012, or call 540-853-2372,
with regard to disbursement of funds.
The City of Roanoke values and appreciates the many contributions of the Blue
Ridge Legal Services, Inc., to the citizens of Roanoke. It is hoped that the City's
investment will play c a significant role in your ongoing progress and
development.
Sincerely, '--
AttP ....:j('r).rnDW
Stephanie' M. Moon, dMc
City Clerk
SMM:ew
..;
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerk@roanokeva.gov
JONATHAN E. CRAFT
Deputy City Clerk
STEPHANIE M. MOON, CMC
City Clerk
June 9, 2010
CECELIA T. WEBB
Assistant Deputy City Clerk
Planned Parenthood of the Blue Ridge
2207 Peters Creek Road, N. W.
Roanoke, Virginia 24017
Attention: Executive Director
Ladies and Gentlemen:
At a regular meeting of the Council of the City of Roanoke which was held on
Monday, June 7, 2010, City Council approved the recommendations of the
Human Services Committee with regard to funding of certain agencies for fiscal
year 2010-2011.
Funding in the amount of $7,868.00 was approved for the Planned Parenthood
of the Blue Ridge for the fiscal year commencing July 1, 2010 and ending
June 30, 2011. Please contact Teresa McDaniel at the Department of Social
Services, 1510 Williamson Road, N. E., Roanoke, Virginia 24012, or call 540-
853-2372, with regard to disbursement of funds.
The City of Roanoke values and appreciates the many contributions of the
Planned Parenthood of the Blue Ridge to the citizens of Roanoke. It is hoped
that the City's investment will playa significant role in your ongoing progress
and development.
Sincerely,
~~~O~~M':)b~
City Clerk
SM M :ew
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerk@roanokeva.gov
JONATHAN E. CRAFT
Deputy City Clerk
STEPHANIE M. MOON, CMC
City Clerk
June 9, 2010
CECELlA T. WEBB
Assistant Deputy City Clerk
Northwest Child Development Center
1523 Melrose Avenue, N. W.
Roanoke, Virginia 24017
Attention: Executive Director
Ladies and Gentlemen:
At a regular meeting of the Council of the City of Roanoke which was held on
Monday, June 7, 2010, City Council approved the recommendations of the
Human Services Committee with regard to funding of certain agencies for fiscal
year 2010-2011.
Funding in the amount of $12,822.00 was approved for the Northwest Child
Development Center for the fiscal year commencing July 1, 2010 and ending
June 30, 2011. Please contact Teresa McDaniel at the Department of Social
Services, 1510 Williamson Road, N. E., Roanoke, Virginia 24012, or call 540-
853-2372, with regard to disbursement of funds.
The City of Roanoke values and appreciates the many contributions of the
Northwest Child Development Center to the citizens of Roanoke. It is hoped
that the City's investment will playa significant role. in your ongoing progress
and development.
Sincerely,
W ~m, "rc\b&N
Stephanie ~. Moon,CMC )
City Clerk
S M M: ew
. CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerk@roanokeva.gov
JONATHAN E. CRAFT
Deputy City Clerk
STEPHANIE M. MOON, CMC
City Clerk
June 9, 2010
CECELlA T WEBB
Assistant Deputy City Clerk
Blue Ridge Independent Living Center
1502 B Williamson Road, N. E.
Roanoke, Virginia 24012-5125
Attention: Executive Director
Ladies and Gentlemen:
At a regular meeting of the Council of the City of Roanoke which was held on
Monday, June 7, 2010, City Council approved the recommendations of the
Human Services Committee with regard to funding of certain agencies for fiscal
year 2010-2011.
Funding in the amount of $9,520.00 was approved for the .Blue Ridge
Independent Living Center for the fiscal year commencing Ju Iyl, 2010 and
ending June 30, 2011. Please contact Teresa McDaniel at the Department of
Social Services, 1 510 Williamson Road, N. E., Roanoke; Virginia ../24012, or call
540-853-2372, with regard to disbursement of funds. .
The City of Roanoke values and appreciates the many contributions of the Blue
Ridge Independent Living Center to the citizens of Roanoke. It is hoped that
the City's investment will playa significant role in your ongoing progress and
development.
Sincerely,
~m'~IQyV
Stephanie M. Moon, CMC
City Clerk
SMM:ew
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: c1erk@roanokeva.goy
JONATHAN E. CRAFT
Deputy City Clerk
STEPHANIE M. MOON, CMC
City Clerk
June 9, 2010
CECELIA 1. WEBB
Assistant Deputy City Clerk
Roanoke Valley Interfaith Hospitality Network
1 970 Roanoke Bou levard, Bu ilding 25 A
Salem, Virginia 24153
Attention: Executive Director
Ladies and Gentlemen:
("
At a regular meeting of the Council of the City of Roanoke which was held on
Monday, June 7, 2010, City Council approved the recommendations of the
Human Services Committee with regard to funding of certain agencies for fiscal
year 2010-2011 .
Funding in the amount of $5,000.00 was approved for the Roanoke Valley
Interfaith Hospitality Network for the fiscal year commencing July 1, 2010 and
ending June 30, 2011. Please contact Teresa McDaniel at the Department of
Social Services, 1510 Williamson Road, N. E., Roanoke, Virginia 24012, or call
540-853-2372, with regard'to disbursement of funds.
The City of Roanoke values and appreciates the many contributions of the
Roanoke Valley Interfaith Hospitality Network to the citizens of Roanoke. It is
hoped that the City's investment will playa significant role in your ongoing
progress and development.
Sincerely,
J;t;:-~ PJ. 'h--,O&y0
Stephanie M. Moon, CMC- . )
City Clerk
SMM:ew
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerk@roanokeva.gov
JONATHAN E. CRAFT
Deputy City Clerk
STEPHANIE M. MOON, CMC
City Clerk
CECELIA T. WEBB
Assistant Deputy City Clerk
June 9, 2010
Y'MCA of Roanoke Valley, Inc.
520 Church Avenue, S. W.
Roanoke, Virginia 24016
Attention: Executive Director
Ladies and Gentlemen:
At a regular meeting of the Council of the City of Roanoke which was held on
Monday, June 7, 2010, City Council approved the recommendations of the
Human Services Committee with regard to funding of certain agencies for fiscal
year201 0-2011.
Funding was approved for the YMCA of Roanoke Valley, Inc., for the fiscal year
commencing July 1,2010 and ending June 30, 2011, for the following:
Y-Achievers
Magic Place
$ 5,000.00
$ 5,000.00
Please contact Teresa McDaniel at the Department of Social Services,
1510 Williamson Road, N. E., Roanoke, Virginia 24012, or call 540-853-2372,
with regard to disbursement of funds.
The City of, Roanoke values and appreciates the many contributions of the
YMCA of Roanoke Valley, Inc., to the citizens of Roanoke. It is hoped that the
City's investment will playa significant role in your ongoing progress and
development.
Sincerely,
~hJ.~
Stephanie M. Moon, CMC
City Clerk
SMM:ew
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail:clerk@roanokeva.gov
JONATHAN E. CRAFT
Deputy City Clerk
STEPHANIE M. MOON, CMC
City Clerk
June 9, 2010
CECELIA T. WEBB
Assistant Deputy City Clerk
Unified Human Services Transportation Systems, Inc.
P. O. Box 13825
Roanoke, Virginia 24037
Attention: Director
Ladies and Gentlemen:
At a regular'meeting' of the Council of the City of Roanoke which was held on
Monday, June 7, 2010, City Council approved the recommendations of the
Human Services Committee with regard to funding of certain agencies for fiscal
year 2010-2011.
Funding in the amount of $10,000.00 was approved for the RADAR for the
fjscal year commencing July 1,2010 and ending June 30,2011. Please contact
. Teresa McDaniel at the Department of Social Services, 1 51 o Williamson
Road, N. E., Roanoke, Virginia 24012, or call 540-853-2372, with regard to
disbursement of funds.
The City of Roanoke values and appreciates the many contributions of the
Unified Human Services Transportation Systems, Inc., - RADAR to the citizens of
Roanoke. It is hoped that the City's investment will playa significant role in
your ongoing progress and development.
Sincerely,
~~ h-}. 'hi t'llh..
Stephanie M. Moon, CMC C
City Clerk
SM M: ew
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerk@roanokeva.gov
JONATHAN E. CRAFT
Deputy City Clerk
"
STEPHANIE M. MOON, CMC
City Clerk
June 9, 2010
CECELlA T. WEBB
Assistant Deputy City Clerk
Bradley Free Clinic
1240 Third Street, S. W.
Roanoke, Virginia 24016
Attention: Director
,
Ladies and Gentlemen:
At a regular meeting of the Council of the City of Roanoke which was held on
Monday, June 7, 2010, City Council approved the recommendations of the
Human Services Committee with regard to funding of certain agencies for fiscal
year 2010-2011.
Funding was approved for the Bradley Free Clinic for the fiscal year
commencing July 1,2010 and ending June 30, 2011, for the following:
Medical/Pharmacy
De ntal
$ 5,000.00
$ 5,000.00
Please contact Teresa McDaniel at the Department of Social Services,'
1 510 Williamson Road, N. E., Roanoke, Virginia 24012, or call 540-853-2372,
with regard to disbursement of funds. -
The City of Roanoke values and appreciates the many contributions of the
Bradley Free Clinic to the citizens of Roanoke. It is hoped that the City's
investment will play a significant role in your ongoing progress and
development.
Sincerely,
~~Yh. M6I!\-J
Stephanie M. Moon, CMC \..
'City Clerk
SMM :ew
(
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerk@roanokeva.gov
JONATHAN E. CRAFT
Deputy City Clerk
STEPHANIE M. MOON, CMC
City Clerk
June 9, 2010
CECELlA T. WEBB
Assistant Deputy City Clerk
Commonwealth Catholic Charities
820 Campbell Avenue, S. W., Suite 118
Roanoke, Virginia 24016
Attention: Executive Director
Ladies and Gentlemen:
At a regular meeting of the Council of the City of Roanoke which was held on
Monday, June 7, 2010, City Council approved the recommendations of the
Human Services Committee with regard to funding of certain agencies for fiscal
year 2010-2011. .
Funding in the amount of $5,000.00 was approved for the Commonwealth
Catholic Charities for the fiscal year commencing July 1, 2010 and ending June
30, 2011. Please contact Teresa McDaniel at the Department of Social Services,
1510 Williamson Road, N. E., Roanoke, Virginia 24012, or call 540-853-2372,
with regard to disbursement of funds.
The City of Roanoke values and appreciates the many contributions of the
Commonwealth Catholic Charities to the citizens of Roanoke. It is hoped that
the City's investment will playa significant role in your ongoing progress and
development.
Sincerely,
2, Y2-..~ m, h---IlllN0
Stephanie M. Moon, CMC {
City Clerk
SM M :ew
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerk@roanokeva.gov
JONATHAN E. CRAFT
Deputy City Clerk
STEPHANIE M. MOON, CMC
City Clerk
June 9; 2010
CECELlA T. WEBB
Assistant Deputy City Clerk
YWCA of Roanoke Valley
605 First Street, S. W.
Roanoke, Virginia 24011
Attention: Executive Director
Ladies and Gentlemen:
At a regular meeting of the Council of the City of Roanoke which was held on
Monday, June 7, 2010, City Council approved the recommendations of the
Human Services Committee with regard to funding of certain agencies for fiscal
year 2010-2011.
c
Funding in the amount of $5,000.00 was approved for the YWCA of Roanoke
Valley, Inc., - Focus Forward for the fiscal year commencing Ju ly 1, 2010 and
ending June 30, 2011. Please contact Teresa McDaniel at the Department of
Social Services, 1510 Williamson Road, N. E., Roanoke, Virginia 24012, or call
540-853-2372, with regard to disbursement offunds.
The City of Roanoke values and appreciates the many contributions of the
YWCA of Roanoke Valley, Inc., to the citizens. of Roanoke. It is hoped that the
City's investment will playa significant role in your ongoing progress and
development. .
Sincerely,
#t..~ Yh- ~iJlMJ
Stephanie M. Moon, CMC
City Clerk
SM M :ew
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerk@roanokeva.gov
JONATHAN E. CRAFT
Deputy City Clerk
STEPHANIE M. MOON. CMC
City Clerk
June 9, 2010
CECELlA 1. WEBB
Assistant Deputy City Clerk
Conflict Resolution Center
4505 Starkey Road, Suite 120
Roanoke Virginia 24018
Attention: Director
Ladies and Gentlemen:
\ At a regular meeting of the Council of the City of Roanoke which was held on
Monday, June 7, 2010, City Council approved the recommendations of the
Human Services Committee with regard to funding of certain agencies for fiscal
year 2010-2011.
Funding in the amount of $5,000.00 was approved for the Conflict Resolution
Center - Court Connected Mediation for the fiscal year commencing July 1,
2010 and ending June. 30, 2011. Please contact Teresa McDaniel at the
Department of Social Services, 1 510 Williamson Road, N. E., Roanoke, Virginia
24012, or call 540-853-2372, with regard to disbursement offunds.
The City of Roanoke values and appreciates the many contributions of the
Conflict Resolution Center to the citizens of Roanoke. It is hoped that the City's
investment will play a significant role in your ongoing progress and
development.
Sincerely,
. A~;Vh,. hlDv.v
Stephanie M. Moon, CMC I
City Clerk
SM M :ew
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: c1erk@roanokeva.gov
JONATHAN E. CRAFT
Deputy City Clerk
STEPHANIE M. MOON, CMC
City Clerk
June 9, 2010
CECELlA 1. WEBB
Assistant Deputy City Clerk
Mental Health Association of Roanoke Valley
10 E. Church Avenue, Suite 300
Roanoke, Virginia 24011
Attention: Executive Director
Ladies and Gentlemen:
At a regular meeting of the Council of the City of Roanoke which was held on
Monday, June 7, 2010, City Council approved the recommendations of the
Human Services Committee with regard to funding of certain agencies for fiscal
year 2010-2011.
Funding in the amount of $5,010.00 was approved for the Mental Health
Association of Roanoke Valley for the fiscal year commencing July 1, 2010 and
ending June 30, 2011. Please contact Teresa McDaniel at the Department of
Social Services, 1510 Williamson Road, N. E., Roanoke, Virginia 24012, or call
540-853-2372, with regard to disbursement of funds.
The City of Roanoke values and appreciates the many contributions of the
Mental Health Association of Roanoke Valley to the citizens of Roanoke. It is
hoped that the City's investment will playa significant role in your ongoing
progress and development.
Sincerely,
~~ {n. ?!JOlfrV
Stephanie M. Moon, CMC
City Clerk
S M M: ew
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerk@roanokeva.gov
JONATHAN E. CRAFT
Deputy City Clerk
STEPHANIE M. MOON, CMC
City Clerk
June 9, 2010
CECELlA T. WEBB
Assistant Deputy City Clerk
Goodwill Industries of the Valley, Inc.
2520 Melrose Avenue, N. W.
Roanoke, Virginia 24017
Attention: Executive Director
Ladies and Gentlemen:
At a regular meeting of the Council of the City of Roanoke which was held on
Monday, June 7, 2010; City Council approved the recommendations of the
Human Services Committee with regard to funding of certain agencies for fiscal
year 2010-2011.
Funding in the amount of $9,600.00 was approved for the Goodwill Industries
of the Valley, Inc., for the fiscal year commencing July 1, 2010 and ending
June 30, 2011. Please contact Teresa McDaniel at the Department of Social
Services, 1510 Williamson Road, N. E., Roanoke, Virginia 24012, or call
540-853-2372, with regard to disbursement of funds.
The City of Roanoke values and appreciates the many contributions of the
Goodwill Industries of the Valley, Inc., to the citizens of Roanoke. It is hoped
that the City's investment will playa significant role in your ongoing progress
and development.
Sincerely,
~~. o:JO~
Stephanie M. Moon, CMC
City Clerk
SM M :ew
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerk@roanokeva.gov
JONATHAN E. CRAFT
Deputy City Clerk
STEPHANIE M. MOON, CMC
City Clerk
/
CECELlA T. WEBB
Assistant Deputy City Clerk
June 9, 2010
Roanoke Adolescent Health Partnership
P. O. Box'12712
Roanoke, Virginia 24027-2712
Attention: Executive Director
Ladies and Gentlemen:
At a regular meeting of the Council of the City of Roanoke which was held on
Monday, June 7, 2010, City Council approved the recommendations of the
Human Services Committee with regard to funding of certain agencies for fiscal
year 2010-2011.
Funding in the amount of $5,000.00 was approved for the Roanoke Adolescent
Health Partnership for the fiscal year commencing July 1, 2010 and ending
June 30, 2p11. Please contact Teresa McDaniel at the Department of Social
Services, 1510 Williamson Road, N. E., Roanoke, Virginia 24012, or call
540-853-2372, with regard to disbursement offunds.
The City of Roanoke values and appreciates the many contributions of the
Roanoke Adolescent Health Partnership to the citizens of Roanoke. It is hoped
that the City's investment will playa significant role in your ongoing progKess
and development. '
Sincerely,
~~h-],J'hI)Y10
Stephanie M. Moon, CMC I
City Clerk .
S M M: ew
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerk@roanokeva.gov
JONATHAN E. CRAFT
Deputy City Clerk
STEPHANIE M. MOON, CMC
City Clerk
June 9, 2010
CECELlA T. WEBB
Assistant Deputy City Clerk
Council of Community Services
P. O. Box 598
Roanoke, Virginia 24004
Attention: Executive Director
Ladies and Gentlemen:
At a regular meeting of the Council of the ,City of Roanoke which was held on
Monday, June 7, 2010, City Council approved the recommendations of the
Human Services Committee with regard to funding of certain agencies for fiscal
year 2010-2011.
Funding was approved for the Council of Community Services for the fiscal year
commencing July L, 2010 and ending June 30, 2011, for the following:
Monitoring
Non-Profit Resource Cen~er
$12,000.00
$ 5,638.00
Please contact Teresa McDaniel at the Department of Social Services,
1 510 Williamson Road, N. E., Roanoke, Virginia 24012, or call 540-853-2372,
with regard to disbursement of funds.
The City of Roanoke values and appreciates the many contributions of Council
of Community Services to the citizens of Roanoke. It is hoped that the City's
investment will play a significant role in your ongoing progress and
development.
Sincerely,
--k7L~ rn. mu~
Stephanie M. Moon, CMcl
City Clerk
SMM:ew
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerk@roanokeva.gov
JONATHAN E. CRAFT
Deputy City Clerk
STEPHANIE M. MOON. CMC
City Clerk
June 9, 2010
CECELlA T. WEBB
Assistant Deputy City Clerk
Southwest Virginia Second
Harvest Food Bank
1 025 Electric Road
Salem, Virginia 241 53
Attention: Executive Director
Ladies and Gentlemen:
(
At a regular meeting of the Council of the City of Roanoke which was held on
Monday, June 7, 2010, City Council approved the recommendations of the
Human Services Committee with regard to funding of certain agencies for fiscal
year 2010-2011.
Funding in the amount of $5,000.00 was approved for the Southwest Virginia
Second Harvest Food Bank for the fiscal year commencing July 1, 2010 and
ending June 30, 2011. Please contact Teresa McDaniel at the Department of
Social Services, 1510 Williamson Road, N. E., Roanoke, Virginia 24012, or call
540-853-2372, with regard to disbursement of funds.
The City of Roanoke values and appreciates the many contributions of the
Southwest Virginia Second Harvest Food Bank to the citizens of Roanoke. It is
hoped that the City's investment will playa significant role in your ongoing
progress and development.
Sincerely,
~~Oh.dhDIlYv
Stephanie' M. Moon, CMC I
City Clerk
SM M :ew
. ,
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerk@roanokeva.gov
JONATHAN E. CRAFT
Deputy City Clerk
STEPHANIE M. MOON, CMC
City Clerk
June 9, 2010
CECELlA 1. WEBB
Assistant Deputy City Clerk
Cou rt Appointed Special'Advocates (CASA)
541 Luck Avenue, S. W., Suite 308
Roanoke, Virginia 24016
Attention: Executive Director
\
'-
Ladies and Gentlemen:
At a regular meeting of the CounCil of the City of Roanoke which was held on
Monday, June 7, 2010, City Council approved the recommendations of the
Human Services CommIttee with regard to funding of certain agencies for fiscal
year 2010-2011.
Funding in the amount of $5,000.00 was approved for the Court Appointed
. Special Advocates for the fiscal year commencing July 1, 2010 and ending
June 30, 2011. Please contact Teresa McDaniel at the Department of Social
Services, 1510 Williamson Road, N. E., Roanoke, Virginia' 24012, or call
540-853-2372, with regard to disbursement offunds.
The City of Roanoke values and appreciates the many contributions of the Court
Appointed Special Advocates to the citizens of Roanoke. It is hoped that the
City's investment will play a significant role in your ongoing progress and
development. .
Sincerely,
t~~ hi, OojO~
Step anie M. Moon, CMC. )
City Clerk
SM M :ew
~
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 7th day of June, 2010.
No. 38834-060710.
A RESOLUTI ON concurring in the recommendations ofthe Human Services Advisory Board
("Board") for allocation of City funds to various qualified agencies to assist such agencies in the
performance of their programs for Fiscal Year 2010-2011, and authorizing the City Manager or his
designee to execute a contract with the Council of Community Services to perform the necessary
performance audits to evaluate the effectiveness and efficiency of all the programs by such agencies.
WHEREAS, the Fiscal Year 2010-2011 budget approved by City Council for the Board
provides for funding in the amount of$430,582 to certain qualified agencies;
WHEREAS, in order to obtain an allocation for such funds, it was necessary for agencies to
file applications with the Board;
WHEREAS, requests for City funding in the total amount of$704,263 were received by the
Board from thirty-five (35) agencies (47 programs);
WHEREAS, after studying each application and holding allocation meeting hearings, the
{
Board has recommended allocations of funding to certain applicant agencies for Fiscal Year 2010-
2011; and
WHEREAS, performance audits are to be conducted for each agency receiving funds through
the Board to evaluate the effectiveness and efficiency of funded programs.
THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke that:
1. Council concurs in the recommendations of the Human Services Advisory Board as to
the allocations for funding of various qualified agencies for Fiscal Year 2010-2011 as more
particularly set forth in the City Manager's letter dated June 7, 2010, to this Council, and the
attachment to that report.
2. The City Manager or his designee is authorized to execute a contract with the Council
of Community Services to perform the necessary performance audits to evaluate the effectiveness and
efficiency of all funded programs by such agencies; all such contracts to be approved as to form by
the City Attorney.
~"<YI. m\)WV
City Clerk. ~
r
/
0.
~t/V'
A
v
The 7th day of JUne, 2010.
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
No. 38835-060710.
AN ORDINANCE to transfer funding to specific Human Services Committee agencies,
amending and reordaining certain sections of the 2010-2011 General Fund Appropriations, and
dispensing with the second reading by title of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that the following sections of
the 2010-2011 General Fund Appropriations be, and the same are hereby, amended and
reordained to read and provide as follows, in part:
Appropriations
Subsidies
YMCA - Y Achievers
YWCA - Focus Forward
Bradley Free Clinic -Medical
League of Older Americans ~ Meals on Wheels
Unified Human Services -Transportation (RADAR)
Bethany Hall-Residential Substance Abuse
Treatment
Northwest Child Development Center
West End Center
Adult Care Center
Conflict Resolution Center-Court Connect
Roanoke Adolescent Health Partnership
Court Appointed Special Advocate
Greenvale School
Blue Ridge Independent Living Center
Mental Health Association of Roanoke Valley
Southwestern VA Second Harvest Food Bank
Planned Parenthood of the Blue Ridge
S1. John's Community Youth Program
Presbyterian Community Center-Pathways for
Youth
Presbyterian Community Center-Pathfinders
Children's Advocacy Center -Parent Education
01-630-5220-3700
01-630-5220-3708
01-630-5220-3709
01-630-5220-3721
01-630-5220-3722
01-630-5220-3725
01-630-5220-3728
01-630-5220-3734
01-630-5220-3745
01-630-5220-3746
01-630-5220-3748
01-630-5220-3767
01-630-5220-3775
01-630-5220-3780
01-630-5220-3781
01-630-5220-3784
01-630-5220-3788
01-630-5220-3795
01-630-5220-3797
01-630-5220-3801
.. 01-630-5220-3903
01-630-5220-3915
. $ (430,582)
5,000
5,000
5,000
29,505
10,000
5,000
12,822
19,670
5,507
5,000
5,000
5,000
16,719
9,520
5,010
5,000
7,868
11,802
8,851
5,000
8,851
Apple Ridge Farm
Children's Trust-Children's Advocacy Center
Family Service - ACTION
Family Service - Home Care
Family Service - Family & Individual Counseling
Family Service - Adults Plus
Blue Ridge Legal Services
Goodwill Industries of the Valleys, Inc.
Roanoke Valley Interfaith Hospitality Network
Salvation Army - Turning Point
Salvation Army - Emergency Shelter
CHIP - Family Strengthening Program
CHIP - Care Coordination Program
YMCA of Roanoke Valley - Magic Place
Council of Community Services - Monitoring"
Council of Community Services - Non-Profit
Bradley Free Clinic -Dental
Commonwealth Catholic Charities
CHIP - Mental Health Services
United Way of Roanoke Valley-Smart Beginnings
01-630-5220-3917
01-630-5220-3918 .
01-630-5220-3919
01-630-5220-3920 .
01-630-5220-3921
01-630-5220-3922
01-630-5220-3923
01-630-5220-3926
01-630-5220-3927
01-630-5220-3929
01-630-5220-3930
01-630-5220-3932
01-630-5220-3933
01-630-5220-3934
01-630-5220-3940
01-630-5220-3946
01-630-5220-3958
01-630-5220-3960
01-630-5220-3965
01-630-5220-3972
13,769
5,000
24,587
15,047
17,703
14,752
11 ,802
9,600
5,000
16,227
5,600
23,604
21 ,243
5,000
12,000
5,638
5,000
5,000
17,885
5,000
Pursuant to the provisions of Section 12 of the City Charter, the second reading of this
ordinance by title is hereby dispensed with.
ATTEST:
Mi!-~~.~~
City Clerk.
CITY OF ROANOKE
OFFICE OF THE CITY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, S.W., Room 364
Roanoke, Virginia 24011-1591
Telephone: (540) 853-2333
Fax: (540) 853-1138
City Web: www.roanokeva.gov
June 7, 2010
Honorable David A. Bowers, Mayor
Honorable Sherman P. Lea, Vice Mayor
Honorable M. Rupert Cutler, Council Member
Honorable Gwendolyn W. Mason, Council Member
Honorable AnitaJ. Price, Council Member
Honorable Court G. Rosen, Council Member
Honorable David B. Trinkle, Council Member
Dear Mayor Bowers and Members of City Council:
Subject:
Recommendations of Human
Services Advisory Board for
Funding of Qualified Agencies
for Fiscal Year 2010-2011
Background:
The Human Services Advisory Board budget in the amount of $430,582 was
established by City Council with the adoption of the General Fund budget for
fiscal year 2010-11. Requests from 35 agencies (47 programs) totaling
$704,263 were received as indicated on Attachment A. Advisory Board
members studied each application prior to meetings held on February 26,
March 5, March 19, and April 23, 2010, to discuss funding allocations.
Agencies were notified of tentative allocations and advised they could appeal
these recommendations. The Board heard appeals on May 7, 2010, from
Roanoke Valley Speech and Hearing, Girls Scouts of Virginia Skyline Council,
Boys and Girls Club, Mental Health America of Roanoke Valley, and Conflict
Resolution Center. After hearing the appeals, Mental Health America of Roanoke
Valley was awarded $5,010 in funding.
Performance audits will be conducted by the Council of Community Services to
evaluate the effectiveness and efficiency of all funded programs.
Honorable Mayor and Members of City Council
June 7, 2010
Page 2
Recommended Action(s):
Approve the recommendations of the Human Services Advisory Board, as shown
in Attachment A.
Authorize the City Manager to enter into a contract with the Council of
Community Services to conduct the performance audits.
Transfer $430,582 from the Human Services Advisory Board account 01-630-
5220-3700 to line items to be established within the Human Services Advisory
Board budget by the Director of Finance as set forth in Attachment A.
Christopher P. Morrill
City Manager
CPM:tem
c: Stephanie M. Moon, City Clerk
William M. Hackworth, City Attorney
Ann H. Shawver, Director of Finance
Sherman M. Stovall, Director of Management and Budget
R. Brian Townsend, Assistant City Manager for Community Development
Jane R. Conlin, Director of Human Services
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CITY OF ROANOKE
. DEPARTMENT OF FINANCE
215 Church Avenue, SW, Suite 461
PO Box 1220
Roanoke, Virginia 24011-1220
Telephone: (540) 853-2821
Fax: (540) 853-6142
JOHN W. BINGHAM, CPA
Assistant Director of Finance
ANN H. SHAWVER, CPA
.Director of Finance
ANDREA F. TRENT
Assistant Director of Finance
June 7, 2010
Honorable David A. Bowers, Mayor
Honorable Sherman P. Lea, Vice-Mayor
Honorable M. Rupert Cutler, Council Member
Honorable Gwendolyn W. Mason, Council Member
Honorable Anita r Price, Council Member
Honorable Court G. Rosen, Council Member
Honorable David B. Trinkle, Council Member
Dear Mayor Bowers and Members of City Council:
Subject:
Financial Report for the City of Roanoke for the month of April 2010
The following financial report provides commentary on the City's financial results for
the first ten months of this fiscal year.
General Fund revenues through April of FY1 0 were 3.1 % or $6,499,000 below last year
as presented in the accompanying report. April was a significant revenue collection
month as the second installment of real estate tax was due April 6th. Currently, real
estate tax collections are 2.0% higher than last year, tracking as expected based on our
projections, and the City met the real estate estimate for FY1 O. The next major local tax
due date is Tuesday, June 1, 2010, for the personal property tax. This tax is projected
to fall 7% behind fiscal year 2009. Other local taxes, most notably the local portion of
the sales tax, have declined in FY1 O.
General Fund expenditures through April decreased 1.6% or $3,538,000 compared to
the first ten months of FY09. Expenditure declines are largely driven by decreased
costs in Judicial Administration and Parks, Recreation, and Cultural. These lower
expenditures are the result of budget reduction measures that include reductions in
employee positions, employee benefits, and programs and services. The City
continues to monitor revenue shortfalls and manage expenditures accordingly with
both positive and negative variances discussed in this narrative.
Revenues:
.', "
The revenue shortfall for FY10 is currently projected at approximately $5.2 million
compared to the adopted budget. This is a decrease of 2.0% compared to the original
Honorable Mayor and Members of Council
June 7, 2010
Page 2
adopted budget and places FY10 revised revenues at 3.3% below FY09 audited
revenues.
Additional revenue details are as follows:
General Property Taxes increased 0.6% or $602,000 compared to FY09. The total levy
for real estate increased 2.0% in FY 10 due primarily to growth in real estate
assessments. In addition, supplemental revenues from construction activities added
favorably to the category. Partially offsetting the real estate growth is a decline in
personal property tax revenue compared to last year as a result of lower billings on
new vehicles as well as an increase in the personal property tax 'relief percentage. We
are currently projecting a 7% decline in this revenue source. .
Other Local Taxes decreased 7.1 % or $3,842,000 compared to FY09. The majority of
our local taxes are trending lower due to the negative impact of the national economic
decline. Sales tax revenues, which began to decline in January 2009, are 13.9% lower
this year through March sales. Business License tax is projected to end the year down
5.4%. Transient Occupancy, Prepared Food and Beverage, and Cigarette taxes have
also declined compared to last fiscal year by 6.4%, 4.0% and 7.2%, respectively.
Telecommunications Tax, though currently down 1.5% from last year, is projected to
end fiscal year 2010 with a slight increase. The improvement is projected due in part
to a large State issued refund that impacted the later months of FY09. Though most of
our local tax revenues have declined on a fiscal year-to-date basis, some are beginning
to improve. The Prepared Food and Beverage tax for the month of March grew 6.4%
over March of FY09. Transient Occupancy and Admissions taxes also had month over
month increases. We are hopeful that this is a sign of local economic improvement
and will continue to closely monitor all local taxes.
Permits. Fees. and Licenses decreased 21.7% or $218,000 compared to FY09.
Construction activity continues to be slow due to the declining economy, resulting in
fewer permits obtained and lower permit revenues. In addition, there were several
commercial permits obtained in early months of FY09.
Revenue from the Use of Money and Property fell 29.8% or $218,000 compared to
FY09 due to the loss of rental income from State offices vacating space at the
Commonwealth Building. The City invests funds that are not needed for immediate
use in highly liquid, low risk investments to create interest revenue. The average
annualized interest earned on available cash as of April was 0.7% versus 1.8% for the
same period last fiscal year.
Intergovernmental revenues decreased 3.2% or $1,460,000 compared to last year.
This variance is comprised of decreases in other categorical and non categorical aid
such as Rental Car tax, EMS-Four for Life, and Law Enforcement (HB 599) funding, as
well as reimbursement for constitutional officers. The overall decline is partially offset
by increased reimbursement of day care and foster care expenditures paid by the City.
It is important to note that this category will be further impacted by $1.8 million in
Honorable Mayor and Members of Council
June 7, 2010
Page 3
Commonwealth budget reductions to constitutional officers as well as reduced funding
for law enforcement, libraries, and various social services. The Commonwealth budget
reductions primarily in compensation board payments will continue to be fully
reimbursed until the end of the year, at which point reimbursements will be
discontinued until fiscal year 2011. Also impacting the decline in this category are
timing differences in the collection of Comprehensive Services Act revenues for January
services as well as jail per diems for the third quarter. Adjusted for these timing
differences, I ntergovernmental revenues declined 1.1 %or $497,000.
Charges for Services decreased 15.7% or $1,130,000 compared to FY09 due in part to
a timing difference and a change in revenue recognition policy. This change was
implemented July 1, 2009. Though it impacts results in the current report, this is not
expected to alter revenue in this category for the fiscal year as a whole. Also
contributing to the decline in this category is lower revenue received for housing
federal prisoners (26.3%) and prisoners from other localities (82.0%) due to the shift of
prisoners to the new regional jail that opened in March 2009. Partially offsetting the
decline in this category was an increase in off-duty police billings as several businesses
have hired police officers for extended-term assignments.
Expenditures:
The fiscal year 2010 General Fund expenditure budget totals $258.3 million and
includes funding of approximately $1 million to cover contracts and purchase orders
made during fiscal year 2009 but not paid by the end of that year. The General Fund
expenditures and encumbrances through April were $216.6 million, a 1.6% decline
compared to FY09. We expect the variance to grow closer to the revenue shortfall
variance in the next two months. Departments have made adjustments to stay within
budget. In addition, there are internal services adjustments that will decrease total
expenditures in the General Fund.
Expenditure declines are in part the result of expenditure reduction strategies
implemented earlier in the fiscal year including the deferring of planned expenditures
for fleet replacement and technology capital, a hiring freeze, and managing the budget
contingency conservatively.
Expenditure variances are discussed in the following sections.
Judicial Administration expenditures declined 13.0% or $914,000 due primarily to a
decrease in residential detention service charges paid to Roanoke Valley Juvenile
Detention Commission. The Roanoke Valley Juvenile Detention Commission per diem
rates increased from $153 to $180 effective December 1, 2009, to ensure adequate
funding in light of population decline. Accordingly, the City is subject to fluctuations
in expenditures related to the Detention Center.
Parks. Recreation and Cultural expenditures decreased 11.0% or $1,020,000 from
FY09. Roanoke Arts Commission expenditure reductions of 20% were made for FY1 0
Honorable Mayor and Members of Council
June 7, 2010
Page 4
including the elimination of funding for the Arts Festival. Also contributing to the
variance in this category is a reduction in Event Zone expenditures, program activities,
supplies, and decreased publications and subscriptions.
Nondepartmental expenditures are 17.2% or $892,000 lower this fiscal year through
April compared to last fiscal year. Transfers to Civic Facilities have decreased 18.2%
due to improved financial performance of the Civic Center Fund with Global Spectrum
managing the property. Transfers to the Capital Projects fund have decreased by
17.7% due to a lower level of cash funding for projects in FY10. The single largest
change was funding to the Roanoke River Flood Reduction project. In addition, the
operating subsidy for the Greater Roanoke Transit Company was reduced by 20% due
to planned changes in operations. Federal and State subsidies to GRTC are also lower
than FY09.
Civic Facilities Fund:
Prior year results are not fully comparable because the accounting methods of the City
and Global Spectrum differ. Comparisons between years will focus on the Operating
Income or Loss measure as well as the Change in Net Assets which provides a
meaningful comparison.
. The Operating Loss for FY10 year to date has improved by 36.5% or $780,000 when
compared to FY09. When this is adjusted for VML Host City Night expenses recorded
in this fund, the improvement would be 39.4% or $842,000. The Loss Before Trans.fers
and Contributions improved 31.0% or $817,000 compared to the prior year. The
transfer of $1,009,050 from the General Fund represents one half of the budgeted
FY10 operating subsidy. The FY10 subsidy is expected to be within the budgeted
amount of $2,018,000. The Fiscal Year 2009 total subsidy was $2,678,000.
Global Spectrum's management of the' Civic Center operations continues to bring
improvements in the quality and quantity of events. Global Spectrum has now been
managing the Civic Center for sixteen months. January through April 2009 brought a
total of 94 events compared to 114 from January to April 2010, an increase of 21.3%.
Year-to-date, Global Spectrum has brought in 45 additional events or 21.6% more than
budgeted. Paid attendance for April 2010 increased 9.2% over April 2009. The Civic
Center operations have gained momentum and continued positive results are
expected.
Parking Fund:
Operating Income for the 2010 fiscal year-to-date reflects a decline of 16.2% or
$93,000 compared to FY09. This decline was the result of a 4.4% decrease in
revenues. Operating expenses declined 2.3% from FY09 levels. Lancor, our
management firm for the parking garages, continues marketing services to downtown
businesses to improve the revenue shortfall and is working to minimize expenses. The
results of these efforts can be seen in the Operating Income line which has improved
Honorable Mayor and Members of Council
June 7, 2010
Page 5
across the fiscal year and currently reflects a 16.2% decline compared to the prior year.
In perspective, the August Operating Income represented a 57.1 % decline from "the
prior year. Noteworthy items regarding the performance of Parking Fund are as
follows:
../ A reduction of leased spaces by two major customers had a significant
negative impact on revenues for the Church and Tower garages. The Church
garage has begun to recover, but the Tower garage continues to struggle.
../ Operating Expenses continue to be driven by higher utility costs and
management fees. Utilities are up 5.8% from the same period in FY09.
Maintenance is being deferred to the extent possible.
Market Building Fund:
The Market Building results reflect an improvement in the Operating Loss of over
$276,000 for the current year when compared to the prior year. When adjusting FY09
performance to remove the FY09 repair and maintenance expenses, FY10 Operating
Loss improved $71,000 compared to FY09. Revenues are down 8.4% in FY10 and
expenses are down by 23.7% after adjusting for the FY09 repairs and maintenance.
Noteworthy items regarding the performance of the Market Building Fund are as
follows:
../ The Market Building revenue decline was driven by vendor vacancies in FY10
as compared to the same time in FY09. One additional vendor is leaving in
May.
../ The transfer from the Capital Projects Fund of $2.2 million is for Market
Building renovations.
../ The transfer from the General Fund of $47,250 represents one half of the
budgeted FYl 0 operating subsidy.
In closing, fiscal year 2010 has been challenging due to the economic environment.
We are, however, hopeful that the improvements seen this month in our local tax
category is a positive sign for our local economic outlook. Please call me should you
have any questions on the financial statements.
Si;o~.IY~~~ '^
~\N~._"...
Ann. H. Shawver
Director of Finance
Attachments'
Honorable Mayor and Members of Council
June 7, 2010
Page 6
c: Christopher P. Morrill, City Manager
William M. Hackworth, City Attorney
Stephanie M. Moon, City Clerk
James Grigsby, Assistant City Manager
R. Brian Townsend, Assistant City Manager
Sherman M. Stovall, Director of Management and Budget
Deborah J. Moses, Parking Facilities Manager
Chris Connolly, General Manager, Global Spectrum
Rita D. Bishop, Superintendent, Roanoke City Public Schools
Curtis Baker, Deputy Superintendent of Operations,
Roanoke City Public Schools
"
Revenue Source
General Property Taxes
Other Local Taxes
Permits, Fees and Licenses
Fines and Forfeitures
Revenue from Use of Money and Property
Intergovernmental
Charges for Services
Internal Services
Transfers From Other Funds
Miscellaneous Revenue
Total
Expenditures
General Government
Judicial Administration
Public Safety
Public Works
Health and Welfare
Parks, Recreation and Cultural
Community Deve.lopment
Transfer to Debt Service Fund
Transfer to School Fund
Nondepartmental
Total
CITY OF ROANOKE, VIRGINIA
GENERAL FUND
FOR THE TEN MONTHS ENDED APRIL 30,2010
STATEMENT OF REVENUE
(UNAUDITED)
Current Actual
Revenue July 1 - April 30
Budget 2009 " 2010
$ 100,966,000 $ 98,651,430
72,499,000 50,074,458
1,166,000 704,094
1,472,000 1,367,561
597,000 513,781
69,168,307 43,716,317
7,983,000 6,087,630
2,637,000 2,187,560
25,586 25,586
505 000 529,148
$ 257,018,893 $ 203,857,565
Actual Percent of
July 1 -April 30 Budget FY10 vs FY09
2008 - 2009 Received Variance
$ 98,049,249 97.7% 0.6 %
53,916,132 69.1% -7.1 %
899,559 60.4% -21.7 %
1,297,906 92.9% 5.4 %
731,853 86.1% -29.8 %
45,176,603 63.2% -3.2 %
7,217,740 76.3% -15.7 %
2,419,049 83.0% -9.6 %
33,333 100.0% -23.2 %
614,695 104.8% -13.9 %
$ 210,356,119 79.3% -3.1 %
STATEMENT OF EXPENDITURES AND ENCUMBRANCES
, (UNAUDITED)
Current
Expenditure
Budget
$ 12,525,329
7,831,661
60,208,084
25,015,731
39,406,500
9,641,896
7,052,839
22,175,753
63,847,461
10,592,314
$ 258,297,568
Actual
July 1 - April 30
2009 - 2010
$ 10,385,721
6,118,796
51,993,148
21,140,976
34,523,199
8,240,520
5,020,828
21,702,573
53,206,218
4283,980
$ 216,615,959
1
Actual Percent of
July 1 - April 30 Budget FY10 vs FY09
2008 - 2009 Obligated Variance
$ 11,140,264 82.9% -6.8 %
7,032,468 78.1% -13.0 %
52,575,990 86.4% -1.1 %
21,552,511 84.5% -1.9 %
34,158,861 87.6% 1.1 %
9,269,657 85.5% -11.0 %
5,390,944 71.2% -6.9 %
21,076,057 97.9% 3.0 %
52,789,551 83.3% 0.8 %
5,176,194 40.4% -17.2 %
$ 220,153,497 83.9% -1.6 %
CITY OF ROANOKE, VIRGINIA
CIVIC FACILITIES FUND
COMPARATIVE STATEMENT OF REVENUES AND EXPENSES
FOR THE TEN MONTHS ENDED APRIL 30,2010
(UNAUDITED)
FY 2010
FY 2009
Operatina Revenues
Rentals
Event Expenses
Advertising
Admissions Tax
Facility Surcharge/Ticket Rebate
Commissions
Ancillary
Miscellaneous
$ 3,182,335
1,563,573
85,813
420,330
360,043
157,500
73,787
91,216
$
590,101
146,910
68,920
219,430
196,770
159,700
68,436
20,259
Total Operating Revenues
5,934,597
1,470,526
Operatina Expenses
Personal Services
Operating Expenses
Management Fees
Depreciation
915,232
5,332,998
267,068
778,300
1,228,348
1,619,620
762,000
Total Operating Expenses
7,293,598
3,609,968
Operating Loss
(1,359,001 )
(2,139,442)
Nonoperatina Revenues/(Expenses)
Other
Investment Income
Interest Expense
30,614
15,009
(507,448)
(461,825)
15,509
11 ,990
(526,151)
(498,652)
Net Nonoperating Expenses
Loss Before Transfers and Contributions
(1,820,826)
(2,638,094)
Transfers and Contributions
Transfer from Capital Projects Fund
Transfer from General Fund
Transfer to Debt Service
78,317
1,009,050
(63,494)
1,234,050
(65,244)
Net Transfers and Contributions
1,023,873
1,168,806
Change in Net Assets
$
(796,953)
$ (1,469,288)
NOTE: Differences in operating and accounting methods used by the City and Global Spectrum diminish th
meaningfulness of comparisons between FY09 and FY10 above the Operating Loss line.
2
CITY OF ROANOKE, VIRGINIA
PARKING FUND
COMPARATIVE STATEMENT OF REVENUES AND EXPENSES
FOR THE TEN MONTHS ENDED APRIL 30, 2010
(UNAUDITED)
FY 2010 FY 2009
Operatina Revenues
Market Garage $ 272,480 $ 297,109
Elmwood Park Garage 432,464 427,988
Center in the Square Garage 243,428 230,064
Church Avenue Garage 537,274 585,064
Tower Garage 341,731 424,987
Gainsboro Garage 106,353 109,248
Campbell Garage 26,988 15,826
Williamson Lot 75,390 70,487
Higher Ed Center Lot 45,368 51,373
Market Lot 18,548 18,662
Elmwood Lot 66,824 60,490
Warehouse Row Lot 30,675 25,156
West Church/YMCA Lots 21,892 21,892
Parking Violations (All Locations) 35,088 19,844
Total Operating Revenues 2,254,503 2,358,190
OperatinQ Expenses
Operating Expenses 1,077,105 1,102,186
Depreciation 696,380 681,774
Total Operating Expenses 1,773,485 1,783,960
Operating Income 481,018 574,230
NonoperatinQ Revenues/(Expenses)
Investment Income 19,373 48,397
Interest Expense (385,636) (417,107)
Net Nonoperating Expenses (366,263) (368,710)
Income Before Transfers and Contributions 114,755 205,520
Transfers and Contributions
Transfers In 14,466
Net Transfers and Contributions 14,466
Change in Net Assets $ 114,755 $ 219,986
3
CITY OF ROANOKE, VIRGINIA
MARKET BUILDING FUND
COMPARATIVE STATEMENT OF REVENUES AND EXPENSES
FOR THE TEN MONTHS ENDED. APRIL 30, 2010
(UNAUDITED)
FY 2010
FY 2009
Operatina Revenues
Charges for Services
$
173,179
$
188,953
Total Operating Revenues
173,179
188,953
Operatina Expenses
Other Services and Charges
Depreciation
196,308
83,040
279,348
487,229
84,003
571,232
Total Operating Expenses
Operating Loss (106,169) (382,279)
Nonoperatina Revenues
Investment Income 8,618 3,170
Miscellaneous 88
Net Nonoperating Revenues 8,618 3,258
Loss Before Transfers & Contributions (97,551) (379,021)
Transfers and Contributions
Transfer in from Capital Projects Fund 2,205,062 (1 ) 120,000
Transfer in from General Fund 47,250 17,500
Net Transfers and Contributions 2,252,312 137,500
Change in Net Assets $ 2,154,761 $ (241,521 )
(1) Funding for Market Building renovation.
~
4
CITY OF ROANOKE, VIRGINIA
CITY TREASURER'S OFFICE
GENERAL STATEMENT OF ACCOUNTABILITY
FOR THE MONTH ENDED APRIL 30,2010
TO THE DIRECTOR OF FINANCE:
GENERAL STATEMENT OF ACCOUNTABILITY OF THE CITY TREASURER OF THE CITY OF ROANOKE, VIRGINIA
FOR THE FUNDS OF SAID CITY FOR THE MONTH ENDED APRIL 30, 2010.
BALANCE AT
MAR 31, 2010
CONSOLIDATED FUNDS $62,569,333.50
RECEIPTS
$23,302,213.78
BALANCE AT
DISBURSEMENTS APR 30, 2010
$32,003,312.54 $53,868,234.74
BALANCE AT
APR 30, 2009
$96,266,410.46
CERTIFICATE
I HEREBY CERTIFY THAT THE FOREGOING IS A TRUE STATEMENT OF MY ACCOUNTABILITY
TO THE CITY OF ROANOKE, VIRGINIA, FOR THE FUNDS OF THE VARIOUS ACCOUNTS THEREOF
FOR THE MONTH ENDING APRIL 30,2010. THAT SAID FOREGOING:
CASH
CASH IN HAND
CASH IN WACHOVIA BANK
CASH IN HOMETOWN BANK
CASH IN VALLEY BANK
INVESTMENTS:
WACHOVIA OVERNIGHT SWEEP ACCOUNT
LOCAL GOVERNMENT INVESTMENT POOL
SMITH BARNEY GOVERNMENT MONEY MARKET FUND
CERTIFICATES OF DEPOSIT
U. S. AGENCIES
VIRGINIA AIM PROGRAM (U. S. SECURITIES)
VIRGINIA SNAP PROGRAM (U. S. SECURITIES)
TOTAL
$14,852.99
203,391.09
100.00
1,990.75
88,000.00
2,948,880.41
8,234,463.73
18,002,939.64
2,000,000.00
6,007,874.58
16,365,741.55
$53,868,234.74
MAY 18, 2010
4~~.~
~L YN . POWE~S, TREASURER
5
CITY OF ROANOKE PENSION PLAN
STATEMENT OF CHANGES IN PLAN NET ASSETS
r
FOR THE TEN MONTHS ENDED APRIL 30, 2010
(UNAUDITED)
FY 2010 FY 2009
Additions/(Reductions ):
Employer Contributions $ 8,899,195 $ 9,929,413
Investment Income
Net Appreciation/(Depreciation) in Fair Value of Investments 53,095,611 (81,907,258)
Interest and Dividend Income 3,921,661 6,214,232
Tota/lnvestment Gain/(Loss) 57,017,272 (75,693,026)
Less Investment Expense 483,303 429,158
Net Investment Gain/(Loss) 56,533,969 (76,122,184)
Total Additions/(Reductions) $ 65,433,164 $ (66,192,771)
Deductions
Benefits Paid to Participants
Administrative Expenses
Total Deductions
Net Increase/(Decrease)
$ 23,206,693 $ 21,826,953
317,382 316,813
23,524,075 22,143,766
41,909,089 (88,336,537)
Net Assets Held in Trust for Pension Benefits:
Fund Balance July 1
Fund Balance April 30
266,428,241
$ 308,337,330
344,383,415
$ 256,046,878
6
CITY OF ROANOKE PENSION PLAN
STATEMENT OF PLAN NET ASSETS
APRIL 30, 2010
(UNAUDITED)
FY 2010 FY 2009
Assets
Cash $ 279,588 $ 1,877,479
Investments, at Fair Value 310,405,899 256,064,691
Due from Other Funds 477 366,487
Total Assets $ 310,685,964 $ 258,308,657
Liabilities and Net Assets
Liabilities:
Due to Other Funds
Accounts Payable
$ 2,348,437
197
$ 2,261,736
43
Total Liabilities
2,348,634
2,261,779
Net Assets Held in Trust For Pension Benefits
$ 308,337,330
$ 256,046,878
7
,,~
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 7th day of June, 2010.
No. 38836-060710.
A RESOLUTION authorizing the City to pick-up the Employee's Contribution to the Virginia
Retirement System (VRS) under ~ 4l4(h) of the Internal Revenue Code For Plan 2 Employees of the
City's Sheriffs Department.
WHEREAS, the Virginia General Assembly, in its 2010 session, passed legislation creating a
separate retirement plan for employees hired on or after July 1, 2010 (hereafter referred to as "Plan 2
Employees"). The legislation stipulates that Plan 2 Employees will pay their five percent (5%) member
contribution and that, absent other action by the employer, such contribution will be paid through
salary reduction according to Internal Revenue Code ~ 414 (h) on a pre-tax basis;
WHEREAS, the legislation allows certain employers, including the City of Roanoke, to pick-
up and pay all or a portion of the member contributions on behalf of its Plan 2 Employees as an
additional benefit not paid as salary;
WHEREAS, the election to pick-up and pay all or a portion of the member contributions on
behalf of its Plan 2 Employees as 'an additional benefit not paid as salary shall, once made, remain in
effect for the applicable fiscal year (July 1 - June 30) and shall continue in effect beyond the end of
such fiscal year absent a subsequent resolution changing the way the five percent (5%) member
contribution is paid;
WHEREAS, employee contributions that are picked-up as an additional benefit not paid as
salary are not considered wages for purposes of Virginia Code Sec. 51.1-700, et seq., nor shall they be
considered salary for purposes of Virginia Code Sec. 51.1-100, et seq.;
. K:\VRS Contribution for Sheriffs Dept 20l0.doc
WHEREAS, the City of Roanoke desires to pick-up and pay its Plan 2 Employees' of the City's
Sheriffs Department member contributions to VRS as an additional benefit not paid as salary in an
amount equal to five percent (5%) of creditable compensation; and
WHEREAS, VRS tracks such picked-up member contributions and is prepared to treat such
contributions as employee contributions for all purposes ofVRS.
NOW, THEREFORE, BRIT RESOLVED by the Council of the City of Roanoke that:
1. Effective the first day of July, 2010, the City shall pick-up member contributions of its
Plan 2 Employees in the City's Sheriffs Department to VRS as an additional benefit not paid as salary
in an amount equal to .five percent (5%) of creditable compensation subject to the terms and conditions
described above.
2. . Such contributions, although designated as member contributions, are to be made'bythe
City in lieu of member contributions.
3. Nothing herein shall be construed so as to permit or extend an option to VRS members
to receive the picked-up contributions made by the City directly instead of having them paid to VRS.
ATTEST:
~~ 'en, YYllI~
City Clerk. \
K:\VRS Contribution for Sheriffs Dept 20l0.doc
CITY OF ROANOKE
DEPARTMENT OF FINANCE
215 Church Avenue, SW, Suite 461
PO Box 1220 -
Roanoke, Virginia 24011-1220
;Telephone: (540) 853-2821
Fax: (540) 853-6142
JOHN W. BINGHAM, CPA
Assistant Director of Finance
ANN H. SHAWVER, CPA
Director of Finance
ANDREA F. TRENT
Assistant Director of Finance
June 7, 2010
Honorable David A. Bowers, Mayor
Honorable Sherman P. Lea, Vice-Mayor
Honorable M. Rupert Cutler, Council Member
Honorable Gwendolyn W. Mason, Council Member
Honorable AnitaJ. Price, Council Member
Honorable Court G. Rosen, Council Member
Honorable David B. Trinkle, Council Member
Dear Mayor Bowers and Members of City Council:
Subject:
Authorization to "Pick-up" Employee's Contribution to VRS Plan 2
for City of Roanoke Sheriff's Office Officers and Employees
Employees and officers of the City of Roanoke Sheriff's Department participate
in the Virginia Retirement System (VRS). Contributions required to fund this
benefit consist of two components; an employer rate actuarially determined on
a bi-annual basis, and an employee/member rate established at 5% of eligible
compensation. The Virginia General Assembly, in its 2010 session, passed
legislation implementing new plan provisions for employees hired or rehired on
or after July 1, 2010, with no prior VRS service. The new plan is called the VRS
Plan 2. The legislation stipulates that VRS Plan 2 employees will pay the 5
percent member contribution through salary reduction on a pre-tax basis
according to Internal Revenue Code ~414(h).
Employers may elect to pay some or all of the VRS Plan 2 5% member
contribution on behalf of their employees. Employers electing to "pick-up"
some or all of the 5% member contribution must submit a resolution to VRS.
Such resolution will be in effect for FY11 Uuly 1,2010 - June 30,2011) and.will
remain in effect until the submission of another resolution.
The City qf Roanoke currently funds b~t'h 'ih~' ~mploy'er and employee
components of the contribution for City of Roanoke Sheriff's Department
officers and employees, and began paying the employee portion of this benefit
on July 1, 1981. The FY11 budget provides funding for the payment of the 5%
Honorable Mayor and Members of Council
June 7, 2010
Page 2
employee/member contribution keeping the level of this employee benefit
consistent with that of prior years. City Council may modify the election to pay
all of a portion of the 5% employee/member contribution for all VRS Plan 2
participants for future fiscal years with the adoption of another resolution.
Recommendation:
Adopt the accompanying resolution authorizing the City of Roanoke to pick-up _
the employees' contribution to the Virginia Retirement System under 9 414(h)
of the Internal Revenue C:ode for Plan 2 Employees of the Sheriff's Department.
\N~-
Ann H. Shawver
Director of Finance
c: Christopher P. Morrill, City Manager
William M. Hackworth, City Attorney
Stephanie M. Moon, City Clerk
Sherman M. Stovall, Director of Management and Budget
Harold R. Harless, Jr., Retirement Supervisor
~l<
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 7th day of June, 2010.
No. 38837-060710.
AN ORDINANCE to readopt and reenact the Code of the City of Roanoke (1979), as
amended~ and dispensing with the second reading by title of this ordinance.
WHEREAS, by Ordinance No. 25043, adopted April 7, 1980, this Council adopted and
enacted a new code for the City of Roanoke entitled the Code of the City of Roanoke (1979)
(hereinafter sometimes referred to as the "City Code");
WHEREAS, such Code, as amended, contains certain provisions which incorporate by
reference portions of the Code of Virginia (1950), as amended, (hereinafter "State Code");
WHEREAS, from time to time, certain of these State Code sections which are
incorporated by reference in the City Code have been amended by the General Assembly;
WHEREAS, such amendments are a matter of public record which are set forth in the Acts
of Assembly and supplements and replacement volumes of the State Code; and
WHEREAS, it is the desire of this Council that those provisions ofthe City Code which
adopt by reference State Code provisions shall be fully consistent with enactments ofthe most
recent Session of the General Assembly.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that:
1. The Code of the City of Roanoke (1979), as amended, a copy of which is on file in the
City Clerk's Office, consisting of Chapters 1 through 36.2, each inclusive, is hereby readopted and
reenacted.. Such Code amendments heretofore and hereafter adopted shall continue to be known as
. .: i .~-
the Code of the City of Roanoke (1979), as amended.
2. With respect to sections or provisions of the State Code incorporated by reference in
the City Code, Council recognizes any amendments made to such sections or provisions of the
State Code by the most recent Session ofthe General Assembly and hereby expresses the intent and
ordains that such amendments to sections or provisions ofthe State Code incorporated by reference
in the City Code shall be included in the City Code verbatim as enacted by the most recent Session
of the General Assembly.
3. Ally reference in the City Code to any section, article or chapter from former Titles of
the State Code shall be deemed and construed to apply to the successor section, article or chapter of
the State Code, comparable sections being set out in Tables of Comparable Sections for certain
Repealed and Revised Titles published in Volume 10.
4. Pursuant to Section 12 ofthe City Charter, the second reading ofthis ordinance by
title is hereby dispensed with.
ATTEST:
mQ~Y'Y'"),.~\)1lY'J
,.City Clerk. ~
l(.\Mp<:ll~lIrpc::\Vp<:llrlv Mp!:lClIITPc::\?Olf'1\-rp":lInnnt ....it" "nAp. ')1"'111"'1 An,.
CITY OF ROANOKE
OFFICE OF CITY ATIORNEY
464 MUNICIPAL BUILDING
215 CHURCH AVENUE, SW
ROANOKE, VIRGINIA 24011-1595
WILLIAM M. HACKWORTH
CITY ATTORNEY
TELEPHONE: 540-853-2431
FAX: 540-853-1221
EMAIL: cilyauy@roanokeva.gov
TIMOTHY R. SPENCER
STEVEN J. TALEVI
GARY E. TEGENKAMP
DAVID L. COLLINS
HEATHER P. FERGUSON
ASSISTANTCrTY ATTORNEYS
June 7, 2010
The Honorable Mayor and Members
of City Council
Roanoke, Virginia
Re: Reenactment of City Code
Dear Mayor Bowers and Council Members:
Since 1982, City Council has reenacted and recodified the City Code on an annual basis in
order to properly incorporate in the Code amendments made by the General Assembly at the
previous Session to State statutes that are incorporated by reference in the City Code. This procedure
ensures that the ordinances codified in our Code incorporate the most recent amendments to State
law.
Incorporation by reference is frequently utilized in local codes to preclude having to set out
lengthy provisions of State statutes in their entirety. In addition, the technique ensures that local
ordinances are always consistent with the State law as is generally required.
The procedure whereby a local governing body incorporates State statutes by reference after
action of the General Assembly has been approved by the Attorney General. See Report of the
Attorney General (1981-1982) at 272. I recommend that Council adopt the attached ordinance to
readopt andreenact the Code ofthe City of Roanoke (1979), as amended. Ifthe attached ordinance
is not adopted, City Code sections incorporating provisions of the State Code amended at the last
Session of the General Assembly may not be deemed to include the recent amendments and may be
impermissibly inconsistent which could result in the dismissal of criminal prosecutions under these
City Code sections.
Sincerely yours,
W~ 1-1. ~
William M. Hackworth
City Attorney
WMH:lsc
Attachment
c: Christopher P. Morrill, City Manager
The Honorable Donald S. Caldwell, Commonwealth's Attorney
A. L. "Joe" Gaskins, Chief of Police
Stephanie M. Moon, City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) .853-2541
Fax: (540) 853-1145
E-mail: c1erk@roanokeva.gov
JONATHAN E. CRAFT .
Deputy City Clerk
STEPHANIEM. MOON. CMC
City Clerk
CECELlA T. WEBB
Assistant Deputy City Clerk
June 9, 2010
v
Cindy H. Poulton, Clerk
Roanoke City School Board
P. O. Box 13145
Roanoke, Virginia 24031
Dear Ms. Poulton:
am enclosing copy of Budget Ordinance No. 38838-060710
appropnatlng funding from the Federal government for various
educational programs, and amending and reordaining certain sections of
the 2009-2010 School Fund Appropriations.
The abovereferenced measure was adopted by the Council of the City of
Roanoke at a regular meeting held on Monday,June 7, 2010, and is in full
force and effect upon its passage.
Sincerely,
~~hJ. Yn~
Stephanie M. Moon, CMCL
City Clerk
Enclosu re
pc: Christopher P. Morrill, City Manager
William M. Hackworth, City Attorney
Ann H. Shawver, Director of Finance
Sherman M. Stovall, Director, Management and Budget
L:\CLERK\DA T A \CKSM I \Agenda CorrespondencelJune 7.20 10.doc
~
.IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 7th day of June, 2010.
No. 38838-060710.
AN ORDINANCE to appropriate funding from the Federal government for various
educational programs, amending and reordaining certain sections of the 2009-2010 School
Fund Appropriations, and dispensing with the second reading by title of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that the following sections of
the 2009-2010 School Fund Appropriations be, and the same are hereby, amended and
reordained to read and provide as follows:
Appropriations
Speech-Language Pathologist Incentive Pay
Social Security
Speech-Language Pathologist Incentive Pay
Social Security
Speech-Language Pathologist Incentive Pay
Social Security
Speech-Language Pathologist Incentive Pay
Social Security
Speech-Language Pathologist Incentive Pay
Social Security
Intervention Specialist
Intervention Specialist
Intervention Specialist
Intervention Specialist/Coordinator
Supplemental Outy
Supplemental Outy
Supplemental Outy
Supplemental Outy
Retiree Health Credit
Social Security
VRS
Health/Oentallnsurance
Group Life Insurance
Retiree Health Credit
Social Security
VRS
Health/Oentallnsurance
Group Life Insurance
Retiree Health Credit
Social Security
VRS
Health/Oentallnsurance
Group Life Insurance
Retiree Health Credit
Social Security
. 302-234-0000-0070-1630-62240-41129-2-01
302-234-0000-0070-1630-62240-42201-2-01
302-234-0000-0050-1630-62240-41129-2-01
302-234-0000-0050-1630-62240-42201-2-01
.302-234-0000-0220-1630-62240-41129-2-01
302-234-0000-0220-1630-62240-42201-2-01
302-234-0000-1000-1630-62240-41129-9-01
302-234-0000-1000-1630-62240-42201-9-01
302-234-0000-1000-1630-62240-41129-3-01
302-234-0000-1000-1630-62240-42201-3-01
302-110-1315-0280-1650-61100-41125-3-01
302-110-1315-0210-1650-61100-41125-3-01
302-110-1315-0230-1650-61100-41125-3-01
302-110-1315-0150-1650-61100-41125-3-01
302-110-1315-0280-1650-61100-41129-3-01
302-110-1315-0210-1650-61100-41129-3-01
302-110-1315-0230-1650-61100-41129-3-01
302-110-1315-0150-1650-61100-41129-3-01
302-110-1315-0280-1650-61100-42200-3-01
302-110-1315-0280-1650-61100-42201-3-01
302-110-1315-0280-1650-61100-42202-3-01
302-110-1315-0280-1650-61100-42204-3-01
302-110-1315-0280-1650-61100-42205-3-01
302-110-1315-0210-1650-61100-42200-3-01
302-110-1315-0210-1650-61100-42201-3-01
302-110-1315-0210-1650-61100-42202-3-01
'302-110-1315-0210-1650-61100-42204-3-01
302-110-1315-0210-1650-61100-42205-3-01
302-110-1315-0230-1650-61100-42200-3-01
302-110-1315-0230-1650-61100-42201-3-01
302-110-1315-0230-1650~611 00-42202-3-01
302-110-1315-0230-1650-61100-42204-3-01
302-110-1315-0230-1650-61100-42205-3-01
302-110-1315-0150-1650-61100-42200-3-01
302-110-1315-0150-1650-61100-42201-3-01
$ 1,393
107
2,787
213
2,787
213
2,787
213
2,787
213
9,085
9,085
9,085
11,085
557
557
557
557
94
738
1,255
141
72
94
738
1,255
141
72
94
738
1,255
141
72
114
891
VRS
Health/Oentallnsurance
Group Life Insurance
Contracted Services
Travel- Mileage
Travel - Subsistence and Lodging
Testing/Evaluation
Materials and Supplies
Non-capital Technical Hardware
Revenues
Federal Grant Receipts
Federal Grant Receipts
302-110-1315-0150-1650-61100-42202-3-01
302-110-1315-0150-1650-61100-42204-3-01
302-110-1315-0150-1650-61100-42205-3-01
302-110-1315-1000-1650-61100-43313-3-01
302-110-1315-1000-1650-61100-45551-3-01
302 -11 0-1315-1 000-1650-611 00-45553-3-01
302-110-1315-1000-1650-61100-45584-3-01
302-110-1315-1000-1650-61100-46614-3-01
302-110-1315-1000-1650-68100-46650-3-01
302-000-0000-0000-1630-00000-38027-0-00
302-000-0000-0000-1650-00000-38371-0-00
1,531
141
88
5,500
1,496
8,543
200
77,896
72,097
13,500
215,965
Pursuant to the provisions of SeCtion 12 of the City Charter, the second reading of this
ordinance by title is hereby dispensed with.
ATTEST:
~~'~OwJ
City Clerk.
June 7, 2010
The Honorable David Bowers, Mayor
and Members of Roanoke City Council
Roanoke, VA 24011
Dear Members of Council:
As a result of official School Board action on May 11, 2010, the Board
respectfully requests City Council approve the following appropriations:
Total New Award
New Appropriations:
Virginia Incentive Program for Speech-Language
Pathologists 2009-10
Striving Readers 2009-10
$13,500
$215,965
The School Board thanks you for your approval of the appropriation
requests as submitted.
Sincerely,
~~p~
Cindy H.!Oulton, Clerk
pc: William M. Hackworth
Chris Morrill
Ann Shawver
David B. Carson
Rita D. Bishop
Curt Baker
Margaret Lindsey
Yen Ha (w/details)
p: 540-853-2381 f: 540-853-2951 P.O. Box 13145 Roanoke, VA 24031 www.rcps.info
ROANOKE CITY
PUBLIC SCHOOLS
Strong Students. Strong Schools. Strong City.
School Board
David B. Carson
Chairman
Jason E. Bingham
Vice Chairman
Mae G. Huff
Suzanne P. Moore
Courtney A. Penn
Todd A. Putney
Lori E. Vaught
Dr. Rita D. Bishop
Superintendent
Cindy H. Poulton
Clerk of the Board
CITY OF ROANOKE
DEPARTMENT OF FINANCE
215 Church Avenue, SW, Suite 461
PO Box 1220
Roanoke, Virginia 24011-1220
Telephone: (540) 853-2821
Fax: (540) 853-6142
JOHN W. BINGHAM, CPA
Assistant Director of Finance
ANN H. SHAWVER. CPA
Director of Finance
ANDREA F. TRENT
Assistant Director of Finance
June7,2010
Honorable David A. Bowers, Mayor
Honorable Sherman P. Lea, Vice-Mayor
Honorable M. Rupert Cutler, Council Member
Honorable Gwendolyn W. Mason, Council Member
Honorable Anita J. Price, Council Member
Honorable Court G. Rosen, Council Member
Honorable David B. Trinkle, Council Member
Dear Mayor Bowers and Members of City Council:
Subject:
School Board Appropriation Requests
. As the result of official School Board action at its May 11th meeting, the Board
respectfully requested that City Council appropriate funding as outlined in this
report.
The 2009-10 Virginia Incentive Program for Speech-Language Pathologists grant of
$13,500 provides incentive payments in an effort to increase the pool of qualified,
speech-language pathologists working in Virginia public schools. To be eligible,
speech-language pathologists must hold a masters degree in speech-language
pathology, hold a current five-year renewable license with an endorsement as a
speech-language pathologist by the Virginia Board of Education, and be newly
employed as a speech-language pathologist with a Virginia public school division.
Five speech-language pathologists employed by Roanoke City Public Schools
qualified for the incentive program. This is a new program that will be reimbursed
100% by Federal funds. The program ends June 30, 2010.
The 2009-10 Striving Readers program request of $215,965 will proVide funds to
support the provision of supplemental instruction at four middle schools that have a
significant number of students reading below grade level. The schools include
Addison, Breckinridge, Jackson and Wilson. Through the grant, intervention
specialists will use a supplemental. instruction prog~am. to . work. with groups of
seventh and eighth grade students. This aware is the first year of a multi-year
grant, and will cover the start-up costs associated with the program at the beginning
of the 2010-11 school year. This program will be reimbursed 100% by Federal funds
and will end September 30, 2010.
Honorable Mayor and Members of Council
June7,2010
Page 2
Recommended Action:
We recommend that you concur with this report of the School Board and adopt the
attached budget ordinance to appropriate funding as outlined.
Sincerely,
~~~
Ann H. Shawver
Director of Finance
c: Christopher P. Morrill, City Manager
William M. Hackworth, City Attorney
Stephanie M. Moon, City Clerk
Sherman M. Stovall, Director of Management and Budget
Rita D. Bishop, Superintendent, Roanoke City Public Schools
Curtis Baker, Deputy Superintendent for Operations, Roanoke City Public Schools
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: c1er k@roanokeva.gov
JONATHAN E. CRAFT
Deputy City Clerk
STEPHANIE M. MOON, CMC
City Clerk
CECELIA T. WEBB
Assistant Deputy City Clerk
June 9, 2010
Cindy H. Poulton, Clerk
Roanoke City School Board
P. O. Box 13145
Roanoke, Virginia 24031
Dear Ms. Poulton:
I am enclosing copy of Budget Ordinance No. 38839-060710 transferring
funds from the School General Fund Balance to School Food Service Fund
Fund Balance to resolve an outstanding audit finding from the
Commonwealth of Virginia Department of Education, and amending and
reordaining certain sections <?f the 2009-2010 School General and Food
Service Funds Appropriations.
The abovereferenced measure was adopted by the Council of the City of--
Roanoke at a regular meeting held on Monday, June 7, 2010, and is in full
force and effect upon its passage.
Sincerely,
~~.~~~
Stephanie M. Moon, CMC
City Clerk .
Enclosu re
pc: Christopher P. Morrill, City Manager
William M. Hackworth, City Attorney
Ann H. Shawver, Director of Finance
. Sherman M. Stovall, Director, Management and Budget
./
L:\CLERK\DAT A\CKSMl \Agenda Correspondence\June 7, 20l0.doc
~
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 7tb day of June, 2010.
No. 38839-060710.
AN ORDINANCE to transfer funding from the School General Fund fund balance to
School Food Service Fund fund balance to resolve an outstanding audit finding from the
Commonwealth of Virginia Department of Education, amending and reordaining certain
sections of the 2009-2010 School General and Food Service Funds Appropriations, and
dispensing with the second reading by title of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that the following sections of
the 2009-2010 School General and Food Service Funds Appropriations be, and the same are
hereby, amended and reordained to read and provide as follows:
School General Fund
Appropriations
Transfer to Food Service Fund 301-000-0000-0000-0000-00000-62000-0-00 $ 1,200,000
School Food Service Fund
Revenues
Transfer from General Fund 321-000-0000-0000-0000-00000-72000-0-00 1,200,000
Pursuant to the provisions of Section 12 of the City Charter, the second reading of this .
ordinance by title is hereby dispensed with.
ATTEST:
mP~Yn. ~
City Clerk. ~
June 7, 2010
The Honorable David Bowers, Mayor
and Members of Roanoke City Council
Roanoke, VA 24011
Dear Members of Council:
As a result of official School Board action on May 11, 2010, the Board
respectfully requests City Council approve the following appropriation:
New Appropriation
Provision to resolve outstanding obligation from
General Fund to Food Service Fund as determined by
forthcoming Federal audit
Total New Award
$1,200,000
The School Board thanks you for your approval of the appropriation
request as submitted.
Sincerely,
~-B.p~
Cindy HI Poulton, Clerk
pc: William M. Hackworth
Chris Morrill
Ann Shawver
David B. Carson
Rita D. Bishop
Curt Baker
Margaret Lindsey
Yen Ha (w/details)
p: 540-853-2381 f: 540-853-2951 P.O. Box 13145 Roanoke, VA 24031 www.rcps.info
1Jfj~
f1I
ROANOKE CITY
PUBLIC SCHOOLS
Strong Students. Strang Schools. Strong City.
School Board
David B. Carson
Chairman
Jason E. Bingham
Vice Chairman
Mae G. Huff
Suzanne P. Moore
Courtney A. Penn
Todd A. Putney
Lori E. Vaught
Dr. Rita D. Bishop
Superintendent
Cindy H. Poul ton
Clerk of the Board
CITY OF ROANOKE
DEPARTMENT OF FINANCE
215 Church Avenue, SW, Suite 461
PO Box 1220
Roanoke, Virginia 24011-1220
Telephone: (540) 853-2821
Fax: (540) 853-6142
JOHN W. BINGHAM, CPA
Assistant Director of Finance
ANN H. SHAWVER, CPA
Director of Finance
ANDREA F. TRENT
Assistant Director of Finance
June7,2010
Honorable David A. Bowers, Mayor
Honorable Sherman P. Lea, Vice-Mayor
Honorable M. Rupert Cutler, Council Member
Honorable Gwendolyn W. Mason, Council Member
Honorable Anita J. Price, Council Member
Honorable Court G. Rosen, Council Member
Honorable David B. Trinkle, Council Member
Dear Mayor Bowers and Members of City Council:
Subject:
School Board Appropriation Request
As the result of official School Board action at its May 11 th meeting, the Board
respectfully requested that City Council appropriate an appropriation of funding from
the 'General Fund fund balance to the Food Service Fund in the amount of $1.2 million.
The. appropriation is required to resolve the outstanding audit finding from the
Commonwealth of Virginia Department of Education audit dated July 13, 2006 which
included the Federal Program Monitoring Review. From 1994 to 2005, the RCPS
General Fund charged the RCPS Food Services Fund for indirect costs that were
determined to be impermissible. Upon review of historical revenues and expenses from
1994 to 2005, the auditors found that the Food Services Fund should have ended each
year with positive funding which cumulatively totaled approximately $1.2 million. The
school lunch program is a federally supported program, and any residual funds should
remain in the Food Services Fund and be used for food services related expenditures.
The practice of charging the School Food Services Fund by the School General Fund to
cover indirect costs was halted in 2006. The RCPS Administration believes this action
will satisfactorily resolve the issue.
We recommend that you concur with this report of the School Board and adopt the
attached budget ordinance to appropriate funding as outlined.
Sincerely,
~~
Ann H. Shawver
Director of Finance
Honorable Mayor and Members of Council
.' June 7, 2010
Page 2
c: Christopher P. Morrill, City Manager
William M. Hackworth, City Attorney
Stephanie M. Moon, City Clerk
Sherman M. Stovall, Director of Management and Budget
Rita D. Bishop, Superintendent, Roanoke City Public Schools
Curtis Baker, Deputy Superintendent for Operations, Roanoke City Public Schools
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
STEPHANIE M. MOON, CMC E-mail: c1erk@roanokeva.gov
City Clerk
\
JONATHAN E. CRAFT
Deputy City Clerk
CECELIA T. WEBB'
Assistant Deputy City Clerk
June 9, 2010
Beth Ann Christopoulos
4606 Summerset Drive, S. W.
Roanoke, Virginia 24018
Dear Ms. Christopoulos:
At a regular meeting of the Council of the City of Roanoke which was held on
Monday, Ju ne 7, 2010, you were appointed as the City's representative to the
Local Office on Aging Advisory Council for a term ending February 28, 2011.
Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am
enclosing copy of the Virginia Freedom of Information Act. The Act requires that
you be provided with a copy within two weeks of your appointment and each
member is required "to read and become familiar with provisions of the Act."
On behalf of the Mayor and Members of City Council, I would like to express
appreciation for your willingness to serve the City of Roanoke as its
representative to the Local Office on Aging Advisory Council.
Sincerely,
~~ rn:rn()~
Stephanie M. Moon, CMC ~
City Clerk
Enclosu res
pc: Susan Williams, Director, Local Office on Aging, P. O. Box 14205, Roanoke,
Virginia 24038
L\CLERK\D AT A \CKSM 1 \Oaths\Local Office on Aging Advisory Board\Beth Christopoulos appointment.doc
COMMONWEALTH OF VIRGINIA
)
) To-wit:
)
CITY OF ROANOKE
I, Stephanie M. Moon, City Clerk, and as such City Clerk of the City of
Roanoke and keeper of the records thereof, do hereby certify that at a regu lar
meeting of Council which was held on the seven day of June 2010, BETH ANN
CHRISTOPOULOS was appointed as the City's representative to the Local Office
on Aging Advisory Council for a term ending February 28, 2011.
Given under my hand and the Seal of the City of Roanoke this ninth day of
June 2010.
. -' 'to). "nlt)wJ
City Clerk l
L\CLERK\DA T A \CKSM I \Oaths\Local Office on Aging Advisory Board\Beth Christopoulos appointment.doc
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerk@roanokeva.gov
JONATHAN E. CRAFT
Deputy City Clerk
STEPHANIE M. MOON. CMC
City Clerk
CECELIA T WEBB
Assistant Deputy City Clerk
June 9, 2010
Pete Eshelman
1002 Village Way North
Blacksburg, Virginia 24060
Dear Mr. Eshelman:
At a regular meeting of the Council of the City of Roanoke which was held on
Monday, June 7, 2010, you were appointed to replace Kay J. Kelly as a member
of the Parks and Recreation Advisory Board for a term ending March 31 , 2013.
Enclosed you will find a Certificate of your appointment and an Oath or
Affirmation of Office which may be administered by the Clerk of the Circuit
Court of the City of Roanoke, located on the third floor of the Roanoke City
Courts Facility, 315 Church Avenue, S. W.
Please r~turn one copy of the Oath of Office to Room 456 in the Noel C. Taylor
Municipal Bu ilding, 21 5 Church Avenue, S. W., prior to serving in the capacity to
which you were appointed.
Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am
enclosing copy of the Virginia Freedom of Information Act. The Act requires
that you be provided with a copy within two weeks of your appointment and
each appointee is required "to read and become familiar with provisions of the
Act."
L:\CLERK\DAT A\CKSMl \Oaths\Parks and Recreation Advisory Committee\Pete Eshelman oath. doc
Pete Eshelman
June 9, 2010
Page 2
On behalf of the Mayor and Members of City Council, I would like to express
appreciation for your willingness to serve as a member of the Parks and
Recreation Advisory Board.
Sincerely,
Stephanie M. Moon, CMC
City Clerk
Enclosu res
pc: Nicole R. Ashby, Secretary, Parks and Recreation Advisory Board,
w/application
L:\CLERK\DAT A\CKSMl \Oaths\Parks and Recreation Advisory Committee\Pete Eshelman oath. doc
COMMONWEALTH OF VIRGINIA)
) To-wit:
CITY OF ROANOKE )
I, Stephanie M. Moon, City Clerk, and as such City Clerk of the City of
Roanoke and keeper of the records thereof, do hereby certify that at a regular
meeting of Council which was held on the seventh day of June 2010, PETE
ESHELMAN was appointed to replace Kay J. Kelly as a member of the Parks and
Recreation Advisory Board for a term ending March 31, 2013.
Given under my hand and the Seal of the City of Roanoke ninth day of
June 2010.
~h1.h10lNJ
.. City Clerk L
L:\CLERK\DAT A \CKSM I \Oaths\Parks and Recreation Advisory C011llnittee\Pete Eshelman oath. doc
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: c1erk@roanokeva.gov
JONATHAN E. CRAFT
Deputy City Clerk
STEPHANIE M. MOON, CMC
City Clerk
CECELIA T. WEBB
Assistant Deputy City Clerk
June 9, 2010
William J. Modica
1 546 Creek Lane
Salem, Virginia 241 53
Dear Mr. Modica:
At a regular meeting of the Council of the City of Roanoke which was held on
Monday, June 7, 2010, you were appointed to replace Robert H. McAden as a
member of the Parks and Recreation Advisory. Board for a term ending
March 31, 2013.
Enclosed you will find a Certificate of your appointment and an Oath or
Affirmation of Office which may be administered by the Clerk of the Circuit
Court of the City of Roanoke, located on the third floor of the Roanoke City
Courts Fadlity, 315 Church Avenue, S. W.
Please return one copy of the Oath of Office to Room 456' in the Noel C. Taylor
Municipal Building, 21 5 Church Avenue, S. W., prior to serving in the capacity to
which you were appointed.
Pursuant to Section 2'.2-3702, Code. of Virginia (1950), as amended, I am
enclosing copy of the Virginia Freedom of Information Act. The Act requires
that you be provided with a copy within two weeks of your appointment and
each appointee is required "to read and become familiar with provisions of the
Act."
'-
L:\CLERK\DA T A \CKSM I \Oaths\Parks and Recreation Advisory Committee\WilIiam Modica oath. doc
William J; Modica
June 9, 2010
Page 2
On behalf of the Mayor and Members of City Council, I would like to express
appreciation for your willingness to serve as a member of the Parks and
Recreation Advisory Board.
Sincerely,
. h,.~o.J
Stephanie M. Moon, CMC
City Clerk
Enclosu res
pc: Nicole R. Ashby, Secretary, Parks and Recreation Advisory Board,
w/application
L:\CLERK\DA T A \CKSM 1 \Oaths\Parks and Recreation Advisory Committee\W illiam Modica oath. doc
COMMONWEALTH OF VIRGINIA)
) To-wit:
CITY OF ROANOKE )
I, Stephanie M. Moon, City Clerk, and as such City Clerk of the City of
Roanoke and keeper of the records thereof, do hereby certify that at a regular
meeting of Council which was held on the seventh day of June 2010, WILLIAM J.
MODICA was appointed to replace Robert H. McAden as a member of the Parks
and Recreation Advisory Board for a term ending March 31, 2013.
Given under my hand and the Seal of the City of Roanoke ninth day of
June 2010.
, r "In, fr7o~
City Clerk I.
L:\CLERK\DAT A\CKSMl \Oaths\Parks and Recreation Advisory Committee\William Modica oath. doc
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853.2541
Fax: (540) 853-1145
E-mail: cler k@roanokeva.gov
JONATHAN E. CRAFT
Deputy City Clerk
STEPHANIE M. MOON, CMC
City Clerk
CECELIA T. WEBB
Assistant Deputy City Clerk
June 9, 2010
William A. West
3856 Wilmont Avenue, N. W.
Roanoke, Virginia 24017
Dear Mr. West:
At a regular meeting of the Council of the City of Roanoke which was held on
Monday, June 7, 2010, you were appointed to replace Tanisha J. Nash as a
member of the Parks and Recreation Advisory Board for a term ending
March 31,2013.
Enclosed you will find a Certificate of your appointment and an Oath or
Affirmation of Office which may be administered by the Clerk of the Circuit
Court of the City of Roanoke, located on the third floor of the Roanoke City
Courts Facility, 315 Church Avenue, S. W.
Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor
Municipal Building, 21 5 Church Avenue, S. W., prior to serving in the capacity to
which you were appointed.
Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am
enclosing copy of the Virginia Freedom of Information Act. The Act requires
that you be provided with a copy within two weeks of your appointment and
each appointee is required "to read and become familiar with provisions of the
Act."
L:\CLERKIDAT A\CKSMl \Oaths\Parks and Recreation Advisory Conunittee\William West oath. doc
William A. West
June 9, 2010
Page 2
On behalf of the Mayor and Members of City Council, I would like to express
appreciation for your willingness to serve as a member of the Parks and
Recreation Advisory Board.
~/JIY,
1~L..J1l~m, 4Y/oo"J
Stephanie M. Moon, ck
City Clerk
Enclosu res
pc: Nicole R. Ashby, Secretary, Parks and Recreation Advisory Board,
. w/application
L:\CLERK\DAT A\CKSMl \Oaths\Parks and Recreation Advisory Cornmittee\WiIliam West oath. doc
COMMONWEALTH OF VIRGINIA)
) To-wit:
CITY OF ROANOKE )
I, Stephanie M. Moon, City Clerk, and as such City Clerk of the City of
Roanoke and keeper of the records thereof, do hereby certify that at a regular
meeting of Council which was held on the seventh day of June 2010,
WILLIAM A. WEST was appointed to replace Tanisha J. Nash as a member of the
Parks and Recreation Advisory Board for a term ending March 31, 2013.
Given under my hand and the Seal of the City of Roanoke ninth day of
June 2010.
~#~m'OY)b~
City Clerk l
L:\CLERK\DAT A\CKSMl \Oaths\Parks and Recreation Advisory Committee\WiIliam West oath. doc
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, So W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerk@roanokeva.gov
JONATHAN E. CRAFT
Deputy City Clerk
STEPHANIE M. MOON, CMC
City Clerk
CECELIA 1. WEBB
Assistant Deputy City Clerk
June 9, 2010
E. Duane Howard
1221 6th Street, S. E.
Roanoke, Virginia 24013
Dear Mr. Howard:
At a regular meeting of the Council of the City of Roanoke which was held on
Monday, June 7, 2010, you were appointed to replace Michael Smith as a
member of the Parks and Recreation Advisory Board for a term ending
March 31, 2013.
Enclosed you will find a Certificate of your appointment and an Oath or
Affirmation of Office which may be administered by the Clerk of the Circuit
Court of the City of Roanoke, located on the third floor of the Roanoke City
Courts Facility, 315 Church Avenue, S. W.
Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor
Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to
which you were appointed.
Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am
enclosing copy of the Virginia Freedom of Information Act. The Act requires
that you be provided with a copy within two weeks of your appointment and
each appointee is required "to read and become familiar with provisions of the
Act."
L\CLERK\DAT A \CKSMl \Oaths\Parks and Recreation Advisory Committee\Duane Howard oath. doc
E. Duane Howard
June 9, 2010
Page 2
On behalf of the Mayor and Members of CitY Council, I would like to express
appreciation for your willingness to serve as' a member of the Parks and
Recreation Advisory Board.
~n{J -
. ~m,h10oJ
Stephanie M. Moon, CM&.
City Clerk
Enclosu res
pc: Nicole R. Ashby, Secretary, Parks and Recreation Advisory Board,
w/application
L:\CLERK\DAT A\CKSMl \Oaths\Parks and Recreation Advisory Committee\Duane Howard oath. doc
COMMONWEALTH OF VIRGINIA)
) To-wit:
CITY OF ROANOKE )
I, Stephanie M. Moon, City Clerk, and as such City Clerk of the City of
Roanoke and keeper of the records thereof, do hereby certify that at a regular
meeting of Council which was held on the seventh day of June 2010, E. DUANE
HOWARD was appointed to replace Michael Smith as a member of the Parks
and Recreation Advisory Board for a term ending March 31 , 201 3.
i
Given under my hand and the Seal of the City of Roanoke ninth day of
June 2010.
~~On,~o.J
L:\CLERK\DA T A \CKSM I \Oaths\Parks and Recreation Advisory Committee\Duane Howard oath. doc
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerk@roanokeva.gov
JONATHAN E. CRAFT
Deputy City Clerk
CECELIA T. WEBB
Assistant Deputy City Clerk
STEPHANIE M. MOON, CMC
City Clerk
June 9, 2010
Jeanne M. Bollendorf
1272 Rockland Avenue, N. W.
Roanoke, Virginia 24012
Dear Ms. Bollendorf:
At a regular meeting of the Council of the City of Roanoke which was held on
Monday, June 7, 2010, you were appointed to replace Michael L. Ramsey as a
member of the Roanoke Public Library Board for a term of office ending
June 30, 2012.
Enclosed you will find a Certificate of your appointment and an Oath or
Affirmation of Office which may be administered by the Clerk of the Circuit
Court of the City of Roanoke, located on the third floor of the Roanoke City
Courts Facility, 315 Church Avenue, S. W.
Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor
Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to
which you were appointed.
Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am
endosing copy of the Virginia Freedom of Information. Act. The Act requires
that you be provided with a copy within two weeks of your appointment and
each member is required "to read and become familiar with provisions of the
Act."
L:\CLERK\DAT A\CKSMl \Oaths\Roanoke Public Library Board\Jeanne Bollendorf oath. doc
Jeanne M. Bollendorf
June 9, 2010
Page 2
On behalf of the Mayor and Members of City Council, I would like to express
appreciation for your willingness to serve as a member of the Roanoke Public
Li brary Board.
Sincerely,
~~~~~~
City Clerk
Enclosu res
pc: Sheila S. Umberger, Secretary, Roanoke Public Library Board,
w/application
L\CLERK\DAT A \CKSM I \Oaths\Roanoke Public Library Board\J eanne BolIendorf oath. doc
COMMONWEALTH OF VIRGINIA
)
) To-wit:
)
CITY OF ROANOKE
I, Stephanie M. Moon, City Clerk, and as such City Clerk of the City of
Roanoke and keeper of the records thereof, do hereby certify that at a regular
meeting of Council which was held on the seventh day of June 2010, JEANNE M.
BOLLENDORF was appointed to replace Michael L. Ramsey as a member of the
Roanoke Public Library Board for a term of office ending June 30, 2013.
Given under my hand and the Seal of the City of Roanoke this ninth day
of June 2010.
W~M.Yv1owJ
City Clerk L
L:\CLERK\D AT A \CKSM 1 \Oaths\Roanoke Public Library BoardlJ eanne B ollendorf oath. doc .
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: c1erk@roanokeva.gov
JONATHAN E. CRAFT
Deputy City Clerk
STEPHANIE M. MOON, CMC
City Clerk
CECELlA T. WEBB
Assistant Deputy City Clerk
June 9, 2010
Douglas C. Waters
204 S. Jefferson Street" Unit 9
Roanoke, Virginia 24011
Dear Mr. Waters:
At a regular meeting of the Council of the City of Roanoke which was held on
Monday, June 7, 2010, you were appointed to replace Barry W. Baird as a City
representative of the Virginia Western Community College Board of Directors
for a four-year term of office commencing July 1, 2010 and ending June 30,
2014.
Enclosed you will find a Certificate of your appointment and an Oath or
Affirmation of Office which may be administered by the Clerk of the Circuit
Court of t~e City of Roanoke, located on the third floor of the Roanoke City
Courts FaCility, 315 Church Avenue, S. W.
Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor
Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to
which you were appointed.
Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am
enclosing copy of the Virginia Freedom of Information Act. The Act requires
that you be provided with a copy within two weeks of your appointment and
each member is required "to read and become familiar with provisions of the
Act." -
L: \CLERK\DA T A \CKSM I \Oaths\ Virginia Western Community College Board\Douglas Waters oath. doc
Douglas C. Waters
June 9, 2010
Page 2
On behalf of the Mayor and Members of City Council, I would like to express
appreciation for your willingness to serve as a member of the Virginia Western
Community College Board of Directors.
Sincerely,
~~'rY)'1Y\1I~
Stephanie M. Moon, CMC l
City Clerk
Enclosu res
pc: Dr. Robert Sandel, President, Virginia Western Community College,
P. O. Box 14007, Roanoke, Virginia 24038-4007, w/application
L:\CLERK\DAT A\CKSMl \OathsWirginia Western Community College Board\Douglas Waters oath. doc
COMMONWEALTH OF VIRGINIA
)
). To-wit:
)
CITY OF ROANOKE
I, Stephanie M. Moon, City Clerk, and as such City Clerk of the City of
Roanoke and keeper of the records thereof, do hereby certify that at a regular
meeting of Council which was held on the seventh day of June 2010,
DOUGLAS C. WATERS was appointed to replace Barry W. Baird as a City
representative of the Virginia Western Community College Board of Directors
for a four-year term of office commencing July 1, 2010 and ending June 30,
2014.
Given under my hand and the Seal of the City of Roanoke this ninth day
of June 2010.
~1r),f'ilonvJ
City Clerk L
~
L\CLERK\DAT A\CKSMl \Oaths\Virginia Western Community College Board\Douglas Waters oath. doc '
.. CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: c1erk@roanokeva.gov
JONATHAN E. CRAYf
Deputy City Clerk
STEPHANIE M. MOON, CMC
City Clerk
CECELIA T. WEBB
Assistant Deputy City Clerk
June 9,2010
John H. Johnson, Jr.
1710Barnett Road, N. W.
Roanoke, Virginia 24017
Dear Mr. Johnson:
Ata regular meeting of the Council of the City of Roanoke which was held on Monday,
June 7, 2010, you were reappointed as a member of the Board of Fire Appeals for a
four-year term of office ending ~une 30, 2014.
Enclosed you will find a Certificate of your reappointment and an Oath or
Affirmation of Office which may be administered by the Clerk of the Circuit Court
of the City of Roanoke, located on the third floor of the Roanoke City Courts
Facility, 315 Church Avenue, S. W.
Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor
MunicipalBuilding, 215 Church Avenue, S. W., prior to serving in the capacity to which
you were reappointed.
Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing
copy of the Virginia Freedom of Information Act. The Act requires that you be provided
with a copy within two weeks of your appointment and each appointee is required "to
read and become familiar with provisions of the Act."
JohnH. Johnson,J~
June 9, 2010
Page 2
On behalf of the Mayor and Members of City Council, I would like to express
appreciation for your willingness to continue to serve the City of Roanoke as a member
of the Board of Fire Appeals.
Enclosures
pc: David Hoback, Chief, Fire-EMS
r
Sincerely,
~Yn, 1>0
Stephanie M. Moon, CMC~
City Clerk
COMMONWEALTH OF VIRGINIA
)
) To-wit:
)
CITY OF ROANOKE
I, Stephanie M. Moon, City Clerk, and as such City Clerk of the City of Roanoke
and keeper of the records thereof, do hereby certify that at a regular meeting of Council
which was held on the seventh day of June 2010, JOHNNY H. JOHNSON, JR., was
reappointed as a member of the Board of Fire Appeals for a four-year term of office
ending June 30, 2014.
Given under my hand and the Seal of the City of Roanoke this ninth day of June
2010.
M/-Vfr). ~.
City Clerk
;"
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: c1erk@roanokeva.gov
JONATHAN E. CRAFT
Deputy City Clerk
CECELIA R. WEBB
Assistant Deputy City Clerk
STEPHANIE M. MOON, CMC
City Clerk
June 9, 2010
Lauren D. Saunders
514 RiverBirch Lane, S. W.
Roanoke, Virginia 24014
Dear Ms. Saunders:
At a regular meeting of the Council of the City of Roanoke which was held on
Monday, May 3, 2010, you were reappointed as a member of the Roanoke
Public Library Board, for a three-year term of office ending June 30, 2013.
Enclosed you will find a Certificate of your reappointment and an Oath or
Affirmation of Office which may be administered .by the Clerk of the Circuit
Court of the City of Roanoke, located on the third floor of the Roanoke City
Courts Facility, 315 Church Avenue, S. W.
Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor
Municipal Building, 215 Church Avenue, S. W., prior to serving. in the capacity to
which you were reappointed.
Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am
enclosing copy of the Virginia Freedom of Information Act. The Act requires
that you be provided with a copy within two weeks of your appointment and
each member is required "to read and become familiar with provisions of the
Act."
L:\CLERKIDAT A\CKSMI \Oaths\Roanoke Public Library Board\Lauren SaWlders oadi.doc
Lauren D. Saunders
May 1 0, 201 0
Page 2
On behalf of the Mayor and Members of City Council, I would like to express
appreciation for your willingness to continue your service as a member of the
Roanoke Public Library Board.
Sincerely,
~~,~
City Clerk
Enclosu res
pc: Sheila S. Umberger, Secretary, Roanoke Public Library Board
L:\CLERKIDA T A \CKSM I \Oaths\Roanoke Public Library Board\Lauren Saunders oath. doc
COMMONWEALTH OF VIRGINIA
)
) To-wit:
)
CITY OF ROANOKE
I, Stephanie M. Moon, City Clerk, and as such City Clerk of the City of
Roanoke and keeper of the records thereof, do hereby certify that at a regular
meeting of Council which was held on the third day of May 2010, LAUREN D.
SAUNDERS was reappointed as a member of the Roanoke Public Library Board
for a three-year term of office enqingJune 30,2013.
Given under my hand and the Seal of the City of Roanoke this tenth day
of May 2010.
!~' X"Yl.- )~
City Clerk ~
"
L:\CLERKIDAT A \CKSMI \Oaths\Roanoke Public Library Board\Lauren SaWlders oath. doc
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerk@roanokeva.gov
JONATHAN E. CRAFT
Deputy City Clerk
CECELIA T. WEBB
Assistant Deputy City Clerk
STEPHANIE M. MOON, CMC
City Clerk
June 9, 2010
Linda "Leigh" R. Strelka
1902 Sheffield Road, S. W.
Roanoke, Virginia 24015
Dear Ms. Strelka:
At a regular meeting of the Council of the City of Roanoke which was held on
Monday, June 7, 2010, you were appointed to replace Herbert D. McBride as a
member of the Roanoke Public Library Board for a three-year term of office
commencing July 1, 2010 and ending June 30, 2013.
Enclosed you will find a Certificate of your appointment and an Oath or
Affirmation of Office which may be administered by the Clerk of the Circuit
Court of the City of Roanoke, located on the third floor of the Roanoke City
Courts Facility, 315 Church Avenue, S. W.
Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor
Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to
which you were appointed.
Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am
enclosing copy of the Virginia Freedom of Information Act. The Act requires
that you be provided with a copy within two weeks of your appointment and
each member is required "to read and become familiar with provisions of the
Act."
L:\CLERKIDA T A \CKSM I \Oaths\Roanoke Public Library Board\Linda Strelka oath. doc
Linda "Leigh" R. Strelka
June 9, 2010
Page 2
On behalf of the Mayor and Members of City Council, , would like to express
appreciation for your willingness to serve as a member of the Roanoke Public
Library Board.
Sincerely,
~;~o~~~
City Clerk
Enclosures
pc: Sheila S. Umberger, Secretary, Roanoke Public Library Board,
wjapplication
L:\CLERKIDA T A \CKSM I \Oaths\Roanoke Public Library Board\Linda StreIka oath.doc
COMMONWEALTH OF VIRGINIA
)
) To-wit:
)
CITY OF ROAN0KE
I, Stephanie M. Moon, City Clerk, and as such City Clerk of the City of
Roanoke and keeper of the records thereof, do hereby certify that at a regular
meeting of Council which was held on the seventh day of June 2010, LINDA
"LEIGH" R. STRELKA was appointed to replace Herbert D. McBride as a member
of the Roanoke Public Library Board for a three-year term of office commencing
July 1,2010 and ending June 30, 2013.
Given under my hand and the Seal of the City of Roanoke this' ninth day
of June 2010.
f;H-Q~ hi 'Y'I\l)~
City Clerk ~
L:\CLERKIDAT A\CKSM I \Oaths\Roanoke Public Library Board\Linda Strelka oath. doc
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: c1erk@roanokeva.gov
. JONATHAN E. CRAFT
Deputy City Clerk
STEPHANIE M. MOON, CMC
City Clerk
CECELIA T. WEBB
Assistant Deputy City Clerk
June 9, 2010
. Nathan L. Harper
1901 Warrington Road, S.W.
Roanoke Virginia 24015
Dear M r. Harper:
At a reg'ular meeting of the Council of the City of Roanoke which was held on
Monday, June 7, 2010, you were reappointed as a member of the Roanoke Arts
Commission for a three-year term of office ending June 30, 2013.
Enclosed you will find a Certificate of your reappointment and an Oath or
Affirmation of Office which may be administered by the Clerk of the Circuit
Court of the City of Roanoke, located on the third floor of the Roanoke City
Courts Facility, 315 Church Avenue, S. W.
Please return one copy of the Oath of "Office to Room 456 in the Noel C. Taylor
Municipal Buiiding, 21 5 Church Avenue, S. W., prior to serving in the capacity to
which you were reappointed.
Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am
enclosing copy of the Virginia Freedom of Information Act. The Act requires
that you be provided with a copy within two weeks of your appointment and
each member is required "to read and become familiar with provisions of the
Act."
,
L:\CLERKIDA T A \CKSM I \Oaths\Roanoke Arts Commission\Nathan Harper oath. doc
---
Nathan L. Harper
June 9, 2010
Page ~
On behalf of the Mayor and Members of City Council, I would like to express
appreciation for your willingness to continue to serve as a member of the
Roanoke Arts Commission. .
Sincerely,
~~"'rYJ- rn()~
Stephanie M. Moon, CMC "-
City Clerk
Enclosures
pc: Susan Jennings, Public Arts Coordinator, wjapplication
L:\CLERKIDAT A \CKSM I \Oaths\Roanoke Arts Commission\Nathan Harper oath. doc
)
COMMONWEALTH OF VIRGINIA
)
) To-wit:
)
CITY OF ROANOKE
I, Stephanie M. Moon, City Clerk, and as such City Clerk of the City of
Roanoke and keeper of the records thereof, do hereby certify that at a regular
meeting of Council which was held on the seventh day of June 2010,
NATHAN L. HARPER was reappointed as a member of the Roanoke Arts
Commission for a three-year term of office ending June 30, 2013.
Given under my hand and the Seal of the City of Roanoke this ninth day
of June 2010.
City. Clerk
m,~~
L:\CLERKIDAT A\CKSMI \Oaths\Roanoke Arts Commission\Nathan Harper oath. doc
/
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerk@roanokeva.gov
JONATHAN E. CRAFT
Deputy City Clerk
STEPHANIE M. MOON, CMC
City Clerk
June 9, 2010
CECELIA R. TYREE
Assistant Deputy City Clerk
Warner N. Dalhouse
204 S. Jefferson Street, Unit 10
Roanoke, Virginia 24011
Dear Mr. Dalhouse:
At a regular meeting of the Council of the City of Roanoke held on Monday,
June 7,2010, you were appointed as a member of the Architectural Review Board
to fill the unexpired term of William D. Bestpitch ending October 1, 2010.
Enclosed you will find a Certificate of your appointment and an Oath or
Affirmation of Office which may be administered by the Clerk of the Circuit
Court of the City of Roan,oke, located on the third floor of the Roanoke City
Courts Facility, 315 Church Avenue, S. W.
Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor
Municipal Building, 21 5 Church Avenue, S. W., prior to serving in the capacity to
which you were appointed.
Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am
enclosing copy of the Virginia Freedom of Information Act. The Act requires that
you be provided with a copy within two weeks of your appointment and each
appointee is required "to read and become familiar with provisions of the Act."
L:\CLERKIDAT A\CKSMI \Oaths\Architectural Review Board\Warner Dalhouse oath. doc
Warner N. Dalhouse
June 9, 2010
Page 2
On behalf of the Mayor and Members of City Council, I would like to express
appreciation for your willingness to serve the City of Roanoke as a member of
the Architectural Review Board.
Sincerely,
~ Y)p. :rJlJtvJ
Stephanie M. Moon, CMC
City Clerk
Enclosu res
r
,j
pc: Candice Martin, Secretary, Architectural Review Board, wjapplication
L:\CLERKIDA T A \CKSM I \Oaths\Architectural Review Board\Wamer Dalhouse oath. doc
COMMONWEALTH OF VIRGINIA
)
) To-wit:
)
CITY OF ROANOKE
I, Stephanie M. Moon, City Clerk, and as such City Clerk of the City of
Roanoke and keeper of the records thereof, do hereby certify that at a regu lar
meeting of Council which was held on the seventh day of June 2010, WARNER N.
DALHOUSE was appointed as a member of the Architectural Review Board to fill
the unexpired term of William D. Bestpitch ending October 1, 2010.
Given under my hand and the Seal of the City of Roanoke this ninth day of
June 2010.
. - tn. rr;t)~
City Clerk
L:\CLERKIDA T A \CKSM I \Oaths\Architectural Review Board\Wamer Dalhouse oath. doc
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-254]
Fax: (540) 853-1145
E-mail: c1erk@roanokeva.gov
JONATHAN E. CRAYf
Deputy City Clerk
. STEPHANIE M. MOON, CMC
City Clerk
CECELIA T. WEBB
Assistant Deputy City Clerk
June 9, 2010
David C. Key
3012 Spring Road, S. W.
Roanoke, Virginia 24015
Dear Mr. Key:
At a regular meeting of the Council of the City of Roanoke which was held on
Monday, May 1 5, 2006, you were reappointed as a City representative of the
City of Roanoke Pension Plan, Board of Trustees, for a four-term of office
ending June 30, 2014.
Enclosed you will find a Certificate of your reappointment and an Oath or
Affirmation of Office which may be administered by the Clerk of the Circuit
Court of the City of Roanoke, located on the third floor of the Roanoke City
Courts Facility, 315 Church Avenue, S. W.
Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor
Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to
which you were reappointed.
Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am
enclosing copy of the Virginia Freedom of Information Act. The Act requires
that you be provided with a copy within two weeks of you r reappointment and
each member is required "to read and become familiar with provisions of the
Act."
L:\CLERKIDA T A \CKSM I \Oaths\Board of Trustees, City of Roanoke Pension PlanlDavid C Key oath. doc
David C. Key
June 9, 2010
Page 2
On behalf of the Mayor and Members of City Council, I would like to express
appreciation for your willingness to continue to serve as a City representative of
the City of Roanoke Pension Plan, Board of Trustees:
Sincerely,
~ OIl- 'O){)/ftJ
Stephanie M. Moon, CMC
City Clerk
Enclosu res
pc: Andrea F. Trent, Assistant Director of Finance
L\CLERKIDAT A \CKSM I \Oaths\Board of Trustees, City of Roanoke Pension PlanlDavid C Key oath. doc
COMMONWEALTH OF VIRGINIA
)
) To-wit:
)
CITY OF ROANOKE
I, Stephanie M. Moon, City Clerk, and as such City Clerk of the City of
Roanoke and keeper of the records thereof, do hereby certify that at a regular
meeting of Council which was held on the seventh day of June, 2010, DAVID C.
KEY was reappointed as a City representative of the City of Roanoke Pension
Plan, Board of Trustees, for a four-year term of office ending June 30, 2014.
Given under my hand and the Seal of the City of Roanoke this ninth day
of June 2010.
~,~~
City Clerk l
L:\CLERKIDATA\CKSMI\Oaths\Board of Trustees, City of Roanoke Pension PlanlDavid C Key oath.doc
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540)853-1145
STEPHANIE M. MOON, CMC E-mail: c1erk@roanokeva.gov
City Clerk
JONATHAN E. CRAFT
Deputy City Clerk
CECELIA R. TYREE
Assistant Deputy City Clerk
June 9, 2010
Dr. Nancy V. Dye
1801 Prospect Road, S. W.
Roanoke, Virginia 24014
Dear Dr. Dye:
At a regular meeting of the Council of the City of Roanoke which was held on
Monday, June 7,2010, you were appointed to replace E. C. Pace, III, as a
member of the Mill Mountain Advisory Committee for a three-year term of office
commencing July 1, 2010 and ending June 30, 2013.
Enclosed you will find a Certificate of your reappointment and an Oath or
Affirmation of Office which may be administered by the Clerk of the Circuit
Court of the City of Roanoke, located on the third floor of the Roanoke City
Courts Facility, 315 Church Avenue, S. W.
Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor
Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to
which you were reappointed.
Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am
enclosing copy of the Virginia Freedom of Information Act. The Act requires
that you be provided with a copy within two weeks of your appointment and
each member is required "to read and become familiar with provisions of the
Act."
L:\CLERKIDAT A\CKSMI \Oaths\MiII MOWltain Advisory Cornmittee\Nancy Dye oath. doc
Dr. Nancy V. Dye
June 9, 2010
Page 2
On behalf of the Mayor and Members of City Council, I would like to express
appreciation for your willingness to serve as a member of the Mill Mountain
Advisory Committee~
Sincerely,
~~~:1w0
City Clerk
Endosu res
pc: Nicole Ashby, Secretary, Mill Mountain/Advisory Committee, wjapplication
j
L:\CLERKIDAT A \CKSMI \Oaths\MiJI MOWltain Advisory Committee\Nancy Dye oath. doc
COMMONWEALTH OF VIRGINIA
)
) To-wit:
)
CITY OF ROANOKE
I, Stephanie M. Moon, City Clerk, and as such City Clerk of the City of
Roanoke and keeper of the records thereof, do hereby certify that at a regular
meeting of Council which was held on the seventh day of June 2010, NANCY V.
DYE was appointed to replace E. C. Pace, III, as a member of the Mill Mountain
Advisory Committee for a three-year term of office commencing July 1, 2010
and ending June 30,2013.
Given under my hand and the Seal of the City of Roanoke this ninth day
of June 2010.
City Clerk
l'r),~
\ '
L:\CLERKIDAT A\CKSMI \Oaths\MiII MOWltain Advisory Committee\Nancy Dye oath.doc
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
STEPHANIE M. MOON, CMC E-mail: clerk@roanokeva.gov
City Clerk
JONATHAN E. CRAFT
Deputy City Clerk
CECELIA R. TYREE
Assistant Deputy City Clerk
June 9, 2010
Betty Field
2802 S. Jefferson Street, S. W.
Roanoke, Virginia 24014
Dear Ms. Field:
At a regular meeting of the Council of the City of Roanoke which was held on
Monday, June 7,2010, you were reappointed as a member of the Mill Mountain
Advisory Committee for a three-year term of office ending June 30, 2013.
Enclosed you will find a Certificate of your reappointment and an Oath or
Affirmation of Office which may be administered by the Clerk of the .Circuit
Court of the City of Roanoke, located on the third floor of the Roanoke City
Courts Facility, 315 Church Avenue, S. W.
Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor
Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to
which you were reappointed.
Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am
enclosing copy of the Virginia Freedom of Information Act. The Act requires
that you be provided with a copy within two weeks of your appointment and
each member is required "to read and become familiar with provisions oJ the
Act."
L:\CLERKIDAT A \CKSMI \Oaths\MiII Mountain Advisory Committee\Betty field oath. doc
Betty Field
June 9, 2010
Page 2
On behalf of the Mayor and Members of City Council, I would like to express
appreciation for your willingness to continue to serve as a member of the Mill
Mountain Advisory Committee.
Sincerely,
- - -1llDwJ
'Stephanie M. Moon, CMC I .
City Clerk
Enclosu res
pc: Nicole Ashby, Secretary, Mill Mountain Advisory Committee, wjapplication
L:\CLERKIDAT A\CKSMI \Oaths\Mill MOWltain Advisory Committee\Betty field oath. doc
COMMONWEALTH OF VIRGINIA
(
CITY OF ROANOKE
)
) To-wit:
)
I, Stephanie M.Moon, City Clerk, and as such City Clerk of the City of
Roanoke and keeper of the records thereof, do hereby certify that at a regular
meeting of Council which was held on the eighteenth day of August 2008,
BETTY FIELD was reappointed as a member of the Mill Mountain Advisory
Committee for a three-year term of office ending June 30, 2013.
Given under my hand and the Seal of the City of Roanoke this ninth day
of June 2010.
City ,cjer~ Ir;, 1YJ~
L:\CLERKIDAT A\CKSMI \Oaths\MiJI MOWltain Advisory Committee\Betty Field oath.doc
CITY OF ROANOKE
OFFICE OF THE C~TY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
STEPHANIE M. MOON, CMC E-mail: cIerk@roanokeva.gov
City Clerk
JONATHAN E. CRAFT
Deputy City Clerk
CECELIA R. TYREE
Assistant Deputy City Clerk
June 9, 2010
Richard F. Walters
4407 Rushwood Street, N. W.
Roanoke, Virginia 24012
Dear Mr. Walters:
At a regular meeting o(the Council of the City of Roanoke which was held on
Monday, June 7, 2010, you were appointed to replace Steven Higgs as a
member of the Mill Mountain Advisory Committee for a three-year term of office
commencing July 1, 2010 and ending June 30, 2013.
Enclosed you will find a Certificate of your reappointment and an Oath or
Affirmation of Office which may be administered by the Clerk of the Circuit
Court of the City of Roanoke, located on the third floor of the Roanoke City
Courts Facility, 315 Church Avenue, S. W.
Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor
Municipal Building, 21 5 Church Avenue, S. W., prior to serving in the capacity to
which you were reappointed.
Pursuant to Section 2.2~3702, Code of Virginia (1950), as amended, I am
enclosing copy of the Virginia Freedom of Information Act. The Act requires
that you be provided with a copy within two weeks of your appointment and
each member is required "to read and become familiar with provisions of the
Act."
1: \CLERKID AT A \CKSM I \Oaths\M ill MOWltain Advisory Committee\Richard Walters oath. doc
Richard F. Walters
June 9, 2010
Page 2
On behalf of the Mayor and Members of City Council, I would like to express
appreciation for your willingness to serve as a member of the Mill Mountain
Advisory Committee.
Sincerely,
J;t/j ~ rr,'?1 00v0
Stephanie M. Moon, CMC
City Clerk
Enclosures .
pc: Nicole Ashby, Secretary, Mill Mountain Advisory Committee, wjapplication
L:\CLERKIDAT A\CKSMI \Oaths\MilI MOWltain Advisory Committee\Richard Walters oath.doc
COMMONWEALTH OF VIRGINIA
)
) To-wit:
)
CITY OF ROANOKE
I, Stephanie M. Moon, City Clerk, and as such City Clerk of the City of
Roanoke and keeper of the records thereof, do hereby certify that at a regular
meeting of Council which was held on the seventh day of June 2010,
RICHARD F. WALTERS was appointed to replace Steven Higgs as a member of
the Mill Mountain Advisory Committee for a three-year term of office
commencing July 1, 2010 and ending June 30,2013.
Given under my hand and the Seal of the City of Roanoke this ninth day
of June 2010.
City Clerk
hJjrrr;/)~
L:\CLERKIDAT A\CKSMI \Oaths\MiII MOWltain Advisory COImnittee\Richard WaIters oath.doc
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerk@roanokeva.gov
JONATHAN E. CRAFT
Deputy City Clerk
CECELIA R. TYREE
Assistant Deputy City Clerk
STEPHANIE M. MOON, CMC
City Clerk
June 9, 2010
Jeffrey E. Rakes
2710 Rosalind Avenue, S. W.
Roanoke, Virginia 24014
Dear Mr. Rakes:
At a. regular meeting of the Council of the City of Roanoke which was held on
Monday, June 7, 2010, you were appointed as a City representative of the City
of Roanoke Pension Plan, Board of Trustees, to fill the unexpired term of office
of George F. Taylor ending June 30, 2013.
Enclosed you will find a Certificate of your appointment and an Oath or
Affirmation of Office which may be administered by the Clerk of the Circuit
Court of the City of Roanoke, located on the third floor of the Roanoke City
Courts Facility, 315 Church Avenue, S. W.
Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor
Municipal Building, 215 Church Avenue, S.W., prior to serving in the capacity to
which you were appointed.
Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am
enclosing copy of the Virginia Freedom of Information Act. The Act r~quires
that you be provided with a copy within two weeks of your reappointment and
each member is required "to read and become familiar with provisions of the
Act." .
L:\CLERK\DATA\CKSMl\Oaths\Board of Trustees, City of Roanoke Pension Plan\Jeffrey Rakes oath.doc
Jeffrey E. Rakes
June 9, 2010
Page 2
On behalf of the Mayor and Members of City Council, I would like to express
appreciation for your willingness to serve as a City representative of the City of
Roanoke Pension Plan, Board of Trustees.
Sincerely,
~ an. !:Io~
Stephanie M. Moon, CMC
City Clerk '
Enclosures
pc: Andrea Trent, Assistant Director of Finance
L:\CLERK\DA T A \CKSM I \Oaths\Board of Trustees, City of Roanoke Pension Plan\Jeffrey Rakes oath.doc
~
COMMONWEALTH OF VIRGINIA
)
)
) To-wit:
CITY OF ROANOKE
I, Stephanie M. Moon, City Clerk, and as such City Clerk of the City of
Roanoke and keeper of the records thereof, do hereby certify that at a regular
meeting of Council which was held on the seventh day of June 2010, JEFFREY E.
RAKES was appointed as a City representative of the City of Roanoke Pension
Plan, Board of Trustees, to fill the unexpired term of office of George F. Taylor
ending June 30, 2013.
Given under my hand and the Seal of the City of Roanoke this ninth day
of June 2010.
~~ 'rn. ~()o-.v
City Clerk
L:\CLERK\DATA\CKSMI\Oaths\Board of Trustees, City of Roanoke Pension Plan\Jeffrey Rakes oath.doc
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerk@roanokeva.gov
JONATHAN E. CRAFT
Deputy City Clerk
STEPHANIE M. MOON, CMC
City Clerk
CECELIA T. WEBB
Assistant Deputy City Clerk
June 9, 2010
Thomas L. McKeon
3350 One Oak Road, S. W.
Roanoke, Virginia 24018
Dear Mr. McKeon:
At a regular meeting of the Council of the City of Roanoke which was held on
Monday, June 7, 2010, you were reappointed as a member of the Roanoke Arts
Commission for a three-year term of office ending June 30, 2013.
Enclosed you will find a Certificate of your reappointment and an Oath or
Affirmation of Office which may be administered by the Clerk of the Circuit
Court of the City of Roanoke, located on the third floor of the Roanoke City
Courts Facility, 315thurch Avenue, S. W.
Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor
Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to
which you were reappointed.
Pursuant, to Section 2.2-3702, Code of Virginia (1950), as amended, I am
enclosing copy of the Virginia Freedom of Information Act. The Act requires
that you be provided with a copy within two weeks of your appointment and
each member is required "to read and become familiar with provisions of the
Act."
L:\CLERK\DATA\CKSMI\Oaths\Roanoke Arts Commission\Thomas 1. McKeon oath.doc
Thomas L. McKeon
June 9, 2010
Page 2
On behalf of the Mayor and Members of City Council, I would like to express
appreciation for your willingness to continue to serve as a member of the
Roanoke Arts Commission.
Sincerely,
~h,,~UYv
Stephanie M. Moon, CMC
City Clerk
Enclosures
pc: Susan Jennings, Public Arts Coordinator, wjapplication
L:\CLERK\DA T A\CKSMl \Oaths\Roanoke Arts Commission\Thomas 1. McKeon oath.doc
'\
COMMONWEALTH OF VIRGINIA
)
) To-wit:
)
CITY OF ROANOKE
I, Stephanie M. Moon, City Clerk, and as such City Clerk of the City of
Roanoke and keeper of the records thereo(, do hereby certify that at a regular
meeting of Council which was held on the seventh day of June 2010,
THOMAS L. MCKEON was reappointed for a three-year term of office ending
June 30, 2013._
Given under my hand and the Seal of the City of Roanoke this ninth day
of June 2010.
~ Y"Y"). TYjow
City Clerk
L:\CLERK\DATA\CKSMI\Oaths\Roanoke Arts Commission\Thomas 1. McKeon oath_doc
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerk@roanokeva.gov
JONATHAN E. (:RAFf
Deputy City Clerk
CECELIA T; WEBB
Assistant.Deputy City Clerk
STEPHANIE M. MOON, CMC
City Clerk
June 9, 2010
The Honorable M. Rupert Cutler
204 S. Jefferson Street, Unit 4
Roanoke, Virginia 24011
Dear Dr. Cutler:
At a regular meeting of the Council of the City of Roanoke which was held on .
Monday, June 7, 2010, you were appointed to replace John Carlin as a member
of the Roanoke Arts Commission for a three-year term of office commencing
July J, 2010 and ending June 30, 2013.
Enclosed you will find a Certificate of your appointment and an Oath or
Affirmation of Office which may be administered by the Clerk of the Circuit
Court of the City of Roanoke, located on the third floor of the Roanoke City
Courts Facility, 315 Church Avenue, S. W.
Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor
Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to
which you were appointed.
Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am
enclosing copy of the Virginia Freedom of Information Act. The Act requires
that you be provided with a copy within two weeks of your appointment and
each member is required "to read and become familiar with provisions of the
Act."
L\CLERK\DA T A \CKSMI \Oaths\Roanoke Arts Commission\Rupert Cutler oath. doc
The Honorable M. Rupert Cutler
June 9, 2010 \
Page 2
On behalf of the Mayor and Members of City Council, I would like to express
appreciation for your willingness to serve as a member of the Roanoke Arts
Commission.
Enclosures
Sincerely,
~~. ~O(M)
Stephanie M. Moon, CMC
City Clerk
pc: Susan Jennings, Public Arts Coordinator, wjapplication
L:\CLERK\DA T A \CKSMI \Oaths\Roanoke Arts Commission\Rupert Cutler oath.doc
COMMONWEALTH OF VIRGINIA
.)
) To-wit:
)
CITY OF ROANOKE
I, Stephanie M. Moon, City Clerk, and as such City Clerk of the City of
Roanoke and keeper of the records thereof, do hereby certify that at a regular
meeting of Council which was held on the seventh day of June 2010, M.
RUPERT CUTLER was appointed as a member of the Roanoke Arts Commission
for a three-year term of office commencing July 1, 2.010 ending June 30, 2013.
Given under my hand and the Seal of the City of Roanoke th'is ninth day
of June 2010.
~rtn' '10~
L:\CLERK\DA T A \CKSMI \Oaths\Roanoke Arts Commission\Rupert Cutler oath. doc
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: c1erk@roanokeva.gov
JONATHAN E. CRAFT
Deputy City Clerk
CECELIA R. TYREE
Assistant Deputy City Clerk
STEPHANIE M. MOON, CMC
City Clerk
June 9, 2010
James D. Grisso
4289 Little Mountain Road
New Castle, Virginia
Dear Mr. Grisso:
. At a regular meeting of the Council of the City of Roanoke which was held on
Monday, June 7, 2010, you were appointed as the City retiree representative of.
the City of Roanoke Pension Plan, Board of Trustees, for a two-year term of
office, commencing July 1, 2010 and ending June 30, 2012.
Enclosed you will find a Certificate of your appointment and an Oath or
Affirmation of Office which may be administered by the Clerk of the Circuit
Court of the City of Roanoke, located on the third floor of the Roanoke City
Courts Facility, 315 Church Avenue, S. W.
Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor
Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to
which you were appointed.
Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am
enclosing copy of the Virginia Freedom of Information Act. The Act requires
that you be provided with a copy within two weeks of your reappointment and
each member is required "to read and become familiar with provisions of the
Act."
L\CLERK\DA T A \CKSM I \Oaths\Board of Trustees, City of Roanoke Pension Plan\James Grisso oath.doc
James D. Grisso
June 9, 2010
Pag e 2
On behalf of the Mayor and Members of City Council, I would like to express
appreciation for your willingness to serve as the City retiree representative of
the City of Roanoke Pension Plan, Board of Trustees.
Sincerely,
~Yh ':!/OiMJ
Stephanie M. Moon, CMC
City Clerk
Enclosures
pc: Andrea F. Trent, Assistant Director of Finance
L:\CLERK\DATA\CKSMI\Oaths\Board of Trustees, City of Roanoke Pension PlanVames Grisso oath.doc
COMMONWEALTH OF VIRGINIA
)
) To-wit:
)
CITY OF ROANOKE
I, Stephanie M. Moon, City Clerk, and as such City Clerk of the City of
Roanoke and keeper of the records thereof, do hereby certify that at a regular
meeting of Council which was held on the seventh day of June 2010, JAMES D.
GRISSO was appointed as the City retiree represe,ntative of the City of Roanoke
Pension Plan, Board of Trustees, for a two-year term of office commencing
July 1, 2010 and ending Ju.ne 30, 2012.
Given under my hand and the Seal of the City of Roanoke this ninth day
of June 2010.
itFf( ~ hi. ~bliN
City Clerk -}
L:\CLERK\DA T A \CKSMl \Oaths\Board of Trustees, City of Roanoke Pension Plan\1ames Grisso oath. doc
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerk@roanokeva.gov
JONATHAN E. CRAFf
Deputy City Clerk
CECELIA T. WEBB
Assistant Deputy City Clerk
STEPHANIE M. MOON, CMC
City Clerk
June 9, 2010
David Mickenberg
3202 Allendale Avenue, S. W.
Roanoke, Virginia 24014
Dear Mr. Mickenberg:
At a regular meeting of the Council of the City of Roanoke which was held on
. Monday, June 7, 2010, you were appointed to replace Adrienne Capallupo as a
member of the Roanoke Arts Commission for a three-year term of office
commencing July 1, 2010 and ending June 30, 2013. .
Enclosed you will find a Certificate of your appointment and an Oath or
Affirmation of Office which may be administered by the Clerk of the Circuit
Court of the City of Roanoke, located on the third floor of the Roanoke City
Courts Facility, 315 Church Avenue, S. W.
Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor
Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to
which you were appointed.
Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am
enclosing copy of the Virginia Freedom of Information Act. The Act requires
that you be provided with a copy within two weeks of your appointment and
each member is required "to read and become familiar with provisions of the
Act."
L\CLERK\DA T A\CKSM I \Oaths\Roanoke Arts Commission\David Mickenberg oath.doc
David Mickenberg
June 9, 2010
Page 2
On behalf of the Mayor and Members of City Council, I would like to express
appreciation for your willingness to serve as a member of the Roanoke Arts
Commission.
Sincerely,
#J?~n, '!.;l OUv0
Stephanie M. Moon, CMC
City Clerk
Enclosures
pc: Susan Jennings, Public Arts Coordinator, wjapplication
L:\CLERK\DA T A \CKSM I \Oaths\Roanoke Arts Cornmission\David Mickenberg oath.doc
COMMONWEALTH OF VIRGINIA
)
) To-wit:
)
CITY OF ROANOKE
I, Stephanie M. Moon, City Clerk, and as such City Clerk of the City of
Roanoke and keeper of the records thereof, do hereby certify that at a regular
meeting of Council which was held on the seventh day of June 2010, DAVID
MICKENBERG was appointed to replace Adrienne Capallupo as a member of the
Roanoke Arts Commission for a three-year term of office commencing July 1,
2010 and ending June 30, 2013.
Given under my hand and the Seal of the City of Roanoke this ninth day,
. of June 2010.
~~h,.nooOYJ
City Clerk . I
L:\CLERK\DA T A \CKSMI \Oaths\Roanoke Arts CommissionlDavid Mickenberg oath.doc
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerk@roanokeva.gov
JONATHAN E. CRAFT
Deputy City Clerk
CECELIA T. WEBB
Assistant Deputy City Clerk
STEPHANIE M. MOON, CMC
City Clerk
June 9, 2010
Patice L. Holland
5277 Crumpacker Drive, N. E.
Roanoke, Virginia 24019
Dear Ms. Holland:
At a regular meeting of the Council of the City of Roanoke which was held on
Monday, June 7, 2010, you were reappointed as a member of the Roanoke Arts
Commission for a three-year term of office ending June 30, 2013.
Enclosed you will find a Certificate of your reappointment and an Oath or
Affirmation of Office which may be administered by the Clerk of the Circuit
, Court of the City of Roanoke, located on the third floor of the Roanoke City
Courts Facility, 315 Church Avenue, S. W.
Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor
Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to
which you were reappointed.
Pursuant to Section. 2.2-3702, Code of Virginia (1950), as amended, I am
enclosing copy of the Virginia Freedom of Information Act. The Act requires
that you be provided with a copy within two weeks of your appointment and
each member is required "to read and become familiar with provisions of the
Act."
L:\CLERK\DA T A\CKSMI \Oaths\Roanoke Arts Commission\Patice Holland oath.doc
Patice L. Holland
June 9, 2010
Page 2
On behalf of the Mayor and Members of City Council, I would like to express
appreciation for your willingness to continue to serve as a member of the
Roanoke Arts Commission.
Sincerely,
Enclosures
pc: Susan Jennings, Public Arts Coordinator, wjapplication
L:\CLERK\DA T A \CKSM I \Oaths\Roanoke Arts Commission\Patice Holland oath.doc
'--
COMMONWEALTH OF VIRGINIA
)
) To-wit:
)
CITY OF ROANOKE
I, Stephanie M. Moon, City Clerk, and. as such City Clerk of the City of
Roanoke and keeper of the records thereof, do hereby certify that at a'regular
meeting of Council which was held on the seventh day of June 2010, PATICE l.
HOLLAND was reappointed as a member of the Roanoke Arts Commission for a
three-year term of office ending June 30, 2013.
Given under my hand and the S~al of the City of Roanoke this ninth day
of June 2010.
~n,.~
City Clerk r
L:\CLERK\DA T A \CKSMl \Oaths\Roanoke Arts Commission\Patice Holland oath.doc
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerk@roanokeva.gov
JONATHAN E. CRAFT
Deputy City Clerk
STEPHANIE M. MOON, CMC
City Clerk
CECELIA T. WEBB
Assistant Deputy City Clerk
June 9, 2010
Marcus E. Huffman
2803 Avenel Avenue, S. W.
Roanoke, Virginia
Dear Mr. Huffman:
At a regular meeting of the Council of the City of Roanoke which was. held on
Monday, June 7, 2010, you were appointed as a member of the Youth Services
Citizen Board to fill the unexpired term of office of Francine Craven ending
May31,2012.
Enclosed you will find a Certificate of your appointment and an Oath or
Affirmation of Office which may be administered by the Clerk of the Circuit
Court of the City of Roanoke, located on the third floor of the Roanoke City
Courts Facility, 315 Church Avenue, S. W.
/,'.
Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor
Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to
which you were appointed.
Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am
enclosing copy of the Virginia Freedom of Information Act. The Act requires
that you be provided with a copy within two weeks of your appointment and
each member is required "to read and become familiar with provisions of the
Act."
L:\CLERKIDA T A \CKSM 1 \Oaths\ Youth Services Citizen Board\Marcu Huffman oath.doc
Marcus E. Huffman
June 9, 2010
Page 2
On behalf of the Mayor and Members of City Council, I would like to express
appreciation for your willingness to serve as a member of the Youth Services
Citizen Board.
Enclosures
~iJnce~y, . .
Aq=K~ G'Ir -:r1I1<W.
Stephanie M. Moon, CMC
City Clerk
pc: Michael Clarke, Recreation Superintendent, Parks and Recreation
Department, w/application
L:\CLERK\DATA\CKSMI\OathsWouth Services Citizen Board\Marcu Huffman oath.doc
COMMONWEALTH OF VIRGINIA
)
) To-wit:
)
CITY OF ROANOKE
I, Stephanie M. Moon, City Clerk, and as such City Clerk of the City of
Roanoke and keeper of the records thereof, do hereby certify that at a regular
meeting of Council which was held on. the seventh day of June 2010,
MARCUS E. HUFFMAN was appointed as a member of the Youth Services
Citizen Board to fill the unexpired term of office of Francine Craven ending
May31,2012.
Given under my hand and the Seal of the City of Roanoke this ninth day
of June 2010.
~-qQ~ n,.lO)bW
City Clerk
L\CLERK\DA T A \CKSM 1 \Oaths\ Youth Services Citizen Board\Marcu Huffman oath.doc
..
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia .24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: c1erk@roanokeva.gov
JONATHAN E. CRAFT
Deputy City Clerk
STEPHANIE M. MOON, CMC
City Clerk
CECELIA T. WEBB
Assistant Deputy City Clerk
July 7,2010
Mr. E. C. Pace, III
2424 Woodcliff Road, S. E.
Roanoke, Virginia 24014
Dear Mr. Pace:
Your term of office as a member of the Mill Mountain Advisory Committee
expired on June 30, 2010.
On behalf of the Members of Roanoke City Council, I would like to express
appreciation for your service to the City of Roanoke as a member of the Mill
Mountain Advisory Committee from January 2, 2001 to June 30, 2010. Please
find enclosed a Certificate of Appreciation and an aerial view photograph of the
Roanoke Valley in recognition of your years of service.
Sincerely,
~m.{v)o~ ~.
Stephanie M. Moon, C~C
City Clerk
SM M :ew
Enclosure
pc: Nicole Ashby, Parks and Recreation, Recording Secretary
Jonathan E. Craft, Deputy City Clerk
(.
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456.
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: c1erk@roanokeva.gov
JONATHAN E. CRAFT
Deputy City Clerk
CECELIA T. WEBB
Assistant Deputy City Clerk
STEPHANIE M. MOON, CMC
City Clerk
July 7, 2010
Mr. Steven Higgs, Attorney
9 Franklin Road, S. W.
Roanoke, Virginia 24011
Dear Mr. Higgs:
Your term of office as a member of the Mill Mountain Advisory Committee
expired on June 30, 2010.
On behalf of the Members of Roanoke City Council, I would like to express
appreciation for your service to the City of Roanoke as a member of the Mill
Mountain Advisory Committee from February 7, 2000 to June 30, 2010. Please
find enclosed a Certificate of Appreciation and an aerial view photograph of the
Roanoke Valley in recognition of your years of service.
Sincerely,
rn. 'h'JODYV
Stephanie M. Moon, CMC
City Clerk
SM M :ew
Enclosu re
pc: Nicole Ashby, Parks and Recreation, Recording Secretary
Jonathan E. Craft, Deputy City Clerk
,.
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CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: c1erk@roanokeva.gov
JONATHAN E. CRAFT
Deputy City Clerk
STEPHANIE M. MOON, CMC
City Clerk
July 7,2010
CECELIA T. WEBB
.AssistantDeputy City Clerk
Mr. Michael W. Hanks
455 Hidden Country Lane
Hardy, Virginia 24101
Dear Mr. Ranks:
On December 27, 1982, the Roanoke City Code was amended to provide that
after completion of three consecutive complete'terms of office, no member of a
permanent board, authority, commission or committee shall be eligible for
reappointment to the same office for the next succeeding term.
On June 30, 2010, you completed your third consecutive term of office as a
member of the Board of Trustees, City of Roanoke Pension Plan.
The Mayor and Members of City Council requested that I express sincere
appreciation for your willingness to serve the City of Roanoke as a member of
the Board of Trustees, City of Roanoke Pension Plan from April 19, 2004 to
June 30, 2010. Please find enclosed a Certificate of Appreciation and an aerial
view photograph of the Roanoke Valley which was issued by the Mayor on behalf
of the Members of the RoalJoke City Council.
Sincerely,
~n,. n-y~
Stephanie M. Moon, CMC
City Clerk
SMM:ew
Enclosure
pc: Andrea Trent, Assistant Director of Finance
Jonathan E. Craft, Deputy City Clerk
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CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
. Fax: (540) 853-1145
E-mail: c1erk@roanokeva.gov
JONATHAN E. CRAFT
Deputy City Clerk
STEPHANIE M. MOON, CMC
City Clerk
July 7,2010
CECELIA T. WEBB
Assistant Deputy City Clerk
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Mr. Herbert H. McBride
5105 Greenfield Street, S. W.
Roanoke, Virginia 24018
Dear Mr. McBride:
On December 27, 1982, the Roanoke City Code was amended to provide that
after completion of three consecutive complete terms of office, no member of a
permanent board, authority, commission or committee shall be eligible for
reappointment to the same office for the next succeeding term.
On June 30, 2010, you completed your third consecutive term of office as a
member of the Roanoke Public Library Board.
The Mayor and Members of City Council requested that I express sincere
appreciation for your willingness to serve the City of Roanoke as a member of
the Roanoke Public Library Board from October 18, 2001 to June 30, 2010.
Please find enclosed a Certificate of Appreciati()n and an aerial view photograph
of the Roanoke Valley which was issued by the Mayor on behalf of the Memoers
of the Roanoke City Council.
Sincerely,
~M ?:Y~
Stephanie M. Moon, CMC
City Clerk
SMM:ew
Enclosu re
pc: Sheila S. Umberger, Secretary, Roanoke Public Library Board
Jonathan ~. Craft, Deputy City Clerk
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CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerk@roanokeva.gov
JONATHAN E. CRAFT
Deputy City Clerk
STEPHANIE M. MOON, CMC
City Clerk
CECELIA T. WEBB
Assistant Deputy City Clerk
July 7, 2010
Ms. Robin Murphy-Kelso
4449 Summit Drive, N. W.
Roanoke, Virginia 24017
Dear Ms. Murphy-Kelso:
Your term as a City of Roanoke's representative to the Local Office on Aging
Advisory Council expired on June 7, 2010.
The Mayor and Members of City Council requested that I express sincere
appreciation f~)r your willingness to serve the City of Roanoke as a City of
Roanoke representative to the Local Office on Aging Advisory Council from
June 16, 2008 to June 7, 2010. Please find enclosed a Certificate of
Appreciation and an aerial view photograph of the Roanoke Valley which was
issued by the Mayor on behalf of the Members of the Roanoke City Council.
Sincerely,
~~.M~
Sd~~M. Moon, CMC I
City Clerk ..
SMM:ew
Enclosure
pc: Susan Williams, Director, League of Older Americans, P. O. Box 14205,
Roanoke, Virginia 24038
Jonathan E. Craft, Deputy City Clerk
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CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: c1erk@roanokeva.gov
JONATHAN E. CRAFT
Deputy City Clerk
CECELlA T. WEBB
Assistant Deputy City Clerk
STEPHANIE M. MOON, CMC
City Clerk
July 7, 2010
A. Morris Tu rner, Jr.
351 5 Riverbirch Lane
Roanoke, Virginia 24014
Dear Mr. Turner:
Your term of office as a City representative of the Roanoke Valley Convention
and Visitors Bureau expired on June 30, 2010.
On behalf of the Members of Roanoke City Council, I would like to express
appreciation for your service to the City of Roanoke as a member of the
Roanoke Valley Convention and Visitors Bureau from May 3, 2004 to June 30,
2010. Please find enclosed a Certificate of Appreciation and an aerial view
photograph of the Roanoke Valley in recognition of you r years of service.
Sincerely,
~ Y>l. IhOlW
Stephanie M. Moon, CMC L
City Clerk
SMM:aj
Enclosu re
pc: Landon C. Howard, Executive Director, Roanoke Valley Convention and
Visitors Bureau, 101 Shenandoah Avenue, N. E., Roanoke, Virginia
24016-2044
-, Jonathan E. Craft, Deputy City Clerk
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CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536/
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: c1erk@roanokeva.gov
JONATHAN E. CRAFT
Deputy City Clerk
STEPHANIE M. MOON, CMC
,City Clerk
CECELIA T. WEBB
Assistant Deputy City Clerk
July 7,2010
Mr. John G. Reed
4445 Duck Pond Road
Salem, Virginia 241 53
Dear Mr. Reed:
Your term of office as a member of the Board of Trustees, City of Roanoke
Pension Plan expired on June 30,2008.
The Mayor and Members of City Council requested that I express sincere
appreciation for your willingness to serve the City of Roanoke as a-member of
the Board of Trustees, City of Roanoke Pension Plan from May 15, 2006 to
June 30, 2010. Please find enclosed a Certificate of Appreciation and an aerial
view photograph of the Roanoke Valley which was issued by the Mayor on behalf
of the Members of the Roanoke City Council.
Sincerely,
- .. - YrJ. 'h1Dtl'vJ
Stephanie M. Moon, CMC J
City Clerk
SMM:ew
Enclosure
pc: Andrea Trent, Assistant Director of Finance
Jonathan E. Craft, Deputy City Clerk
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CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853.2541
Fax: (540) 853-1145
E-mail: c1erk@roanokeva.gov
JONATHAN E. CRAFT
Deputy City Clerk
CECELlA T. WEBB
Assistant Deputy City Clerk
STEPHANIE M. MOON, CMC
( City Clerk
July 1 , 20 1 0
Mr. Brian G. Gibson
204 S. Jefferson Street, Apartment 5
Roanoke, Virginia 24011
Dear Mr. Gibson:
Your term of office as. a member of the Roanoke Neighborhood Advocates
e.xpired on June 30, 2010.
The Members of City Council requested that I express sincere appreciation for
your service to the City of Roanoke as a member of the Roanoke Neighborhood
Advocates from May 15, 2006 to June 30, 2010. Please find enclosed a
Certificate of Appreciation and an aerial view photograph of the Roanoke Valley
in recognition of your years of service.
Sincerely,
~ iY-}, lYjoo---J
Stephanie M. Moon, CMC
City Clerk
SM M :ew
Enclosu re
pc: Jeff Campbell, Chair, Roanoke Neighborhood Advocates, 424 Highland
Avenue S.W., Roanoke, Virginia 24016
Robert A. Clement, Jr., Neighborhood Services Coordinator,
Neighborhood Support
Jonathan E. Craft, Deputy City Clerk