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HomeMy WebLinkAboutCouncil Actions 08-02-10 lEA 38896-080210 t1aJ [h~LI ROANOKE CITY PUBLIC SCHOOLS Strong Studenls. StfOllg Schools. Slro'1gCity. ROANOKE CITY COUNCil ROANOKE CITY SCHOOL BOARD MONDAY, AUGUST 2,2010 9:00 A.M. WilLIAM FLEMING HIGH SCHOOL MEDIA CENTER 3649 FERNCLlFF AVENUE, N. W. AGENDA 1. Call to Order -- Roll Call. Vice-Mayor Trinkle and School Board Trustees Bingham, Putney and Vaught were absent. 2. Welcome and Opening Remarks. Chairman Carson/ Mayor Bowers 3. City Council/School Board Items for Discussion: · Report of Joint Services Committee · Discussion Regarding Future of Joint Facilities Committee 4. Administrative Briefings on Council-Requested Items · School Funding Formula · Long-term Capital Maintenance . Drug Dog Searches · School Transportation for Upcoming Year · Use of Ruffner and Raleigh Court School Buildings 5. Comments by Council Members/School Trustees. 6. Introduction of William Fleming Principal. 7. Tour of William Fleming Stadium and Athletic Facilities. 8. Recess/Adjourn - 9:55 a.m. 1 THE COUNCIL MEETING WAS RECESSED UNTIL 10:45 A.M., IN THE EOC CONFERENCE ROOM, ROOM 159, FIRST FLOOR, NOEL C. TAYLOR MUNICIPAL BUILDING, 215 CHURCH AVENUE, S. W., TO DISCUSS THE FOLLOWING AGENDA ITEMS, MAYOR BOWERS PRESIDING AND ALL MEMBERS OF THE COUNCIL IN ATTENDANCE: A communication from Mayor David A. Bowers requesting that Council convene in a Closed Meeting to discuss vacancies on certain authorities, boards, commissions and committees appointed by Council, pursuant to Section 2.2-3711 (A)(1), Code of Virginia (1950), as amended. (7-0) ITEMS LISTED ON THE 2:00 P.M. COUNCIL DOCKET REQUIRING DISCUSSION/CLARIFICATION AND ADDITIONS/DELETIONS TO THE 2:00 P.M. AGENDA. NONE. TOPICS FOR DISCUSSION BY THE MAYOR AND MEMBERS OF COUNCIL. Mayor Bowers requested a status report regarding the Poff Building BRIEFINGS: . Roanoke Redevelopment arid Housing Authority Redevelopment Plan Closeouts and Amendment . Roanoke Valley Convention and Visitors Bureau Work Plan - Fiscal Year 2011 . Budget/Financial Overview . Budgeting for Outcomes 15 minutes 30 minutes 30 minutes 30 minutes THE COUNCIL MEETING WAS RECESSED AT 1 :47 P.M. AND RECONVENED AT 2:00 P.M., IN THE COUNCIL CHAMBER, ROOM 450, NOEL C. TAYLOR MUNICIPAL BUILDING. 2 ROANOKE CITY COUNCIL REGULAR SESSION AUGUST 2, 2010 2:00 P.M. CITY COUNCIL CHAMBER AGENDA 1. Call to Order--RolI Call. All Present. The Invocation was delivered by The Reverend Christopher E. Yopp, Pastor, First Christian Church. The Pledge of Allegiance to the Flag of the United States of America was led , by Mayor David A. Bowers. . Welcome. Mayor Bowers. NOTICE: Today's Council meeting will be televised live and replayed on RVTV Channe/3 on Thursday, August 5 at 7:00 p.m., and Saturday, August 7 at 4:00 p.m. Council meetings are offered with closed captioning for the hearing impaired. ANNOUNCEMENTS: THE PUBLIC IS ADVISED THAT MEMBERS OF COUNCIL RECEIVE THE CITY COUNCIL AGENDA AND RELATED COMMUNICATIONS, REPORTS, ORDINANCES AND RESOLUTIONS, ETC., ON THE THURSDAY PRIOR TO THE COUNCIL MEETING TO PROVIDE SUFFICIENT TIME FOR REVIEW OF INFORMATION. CITIZENS WHO ARE INTERESTED IN OBTAINING A COpy OF ANY ITEM LISTED ON THE AGENDA MAY CONTACT THE CITY CLERK'S OFFICE, ROOM 456, NOEL C. TAYLOR MUNICIPAL BUILDING, 215 CHURCH AVENUE, S. W., OR CALL 853-2541. 3 THE CITY CLERK'S OFFICE PROVIDES THE MAJORITY OF THE CITY COUNCIL AGENDA ON THE INTERNET FOR VIEWING AND RESEARCH PURPOSES. TO ACCESS AGENDA MATERIAL, GO TO THE CITY'S HOMEPAGE AT WWW.ROANOKEVA.GOV.CLlCK ON THE SERVICE ICON, CLICK ON COUNCIL AGENDAS TO ACCESS THE APPROPRIATE AGENDA AND COUNCIL MEETING. IF ADOBE ACROBAT IS NOT AVAILABLE, A PROMPT WILL APPEAR TO DOWNLOAD PRIOR TO VIEWING AGENDA INFORMATION. NOTICE OF INTENT TO COMPLY WITH THE AMERICANS WITH DISABILITIES ACT. SPECIAL ASSISTANCE IS AVAILABLE FOR DISABLED PERSONS ADDRESSING CITY COUNCIL. EFFORTS WILL BE MADE TO PROVIDE ADAPTATIONS OR ACCOMMODATIONS BASED ON INDIVIDUAL NEEDS OF QUALIFIED INDIVIDUALS WITH DISABILITIES, PROVIDED THAT REASONABLE ADVANCE NOTIFICATION HAS BEEN RECEIVED BY THE CITY CLERK'S OFFICE. ALL PERSONS WISHING TO ADDRESS COUNCIL WILL BE REQUIRED TO CALL THE CITY CLERK'S OFFICE PRIOR TO THE MONDAY COUNCIL MEETING, OR REGISTER WITH THE STAFF ASSISTANT AT THE ENTRANCE TO THE COUNCIL CHAMBER PRIOR TO COMMENCEMENT OF THE COUNCIL MEETING. ONCE THE COUNCIL MEETING HAS CONVENED, THERE WILL BE NO FURTHER REGISTRATION OF SPEAKERS, EXCEPT FOR PUBLIC HEARING MATTERS. ON THE SAME AGENDA ITEM, ONE TO FOUR SPEAKERS WILL BE ALLOTTED FIVE MINUTES EACH; HOWEVER, IF THERE ARE MORE THAN FOUR SPEAKERS, EACH SPEAKER WILL BE ALLOTTED THREE MINUTES. ANY PERSON WHO IS INTERESTED IN SERVING ON A CITY COUNCIL APPOINTED AUTHORITY, BOARD, COMMISSION OR COMMITTEE IS REQUESTED TO CONTACT THE CITY CLERK'S OFFICE AT 853-2541, OR ACCESS THE CITY'S HOMEPAGE AT WWW.ROANOKEVA.GOV, TO OBTAIN AN APPLICATION. THE MAYOR ANNOUNCED THAT HIS ANNUAL STATE OF THE CITY ADDRESS WOULD BE HELD ON THURSDAY, AUGUST 12, AT THE SHERATON ROANOKE HOTEL AND CONFERENCE CENTER, 2801 HERSHBERGER ROAD AT 8:00 A.M. 2. PRESENTATIONS AND ACKNOWLEDGEMENTS: A Proclamation declaring Tuesday, August 3, 2010 as National Night Out. Presented ceremonial copy of proclamation to Acting Police Chief Chris Perkins. 4 Presentation by the Department of Criminal Justice Services to the City of Roanoke Police Department in recognition of recertification forthe Certified Crime Prevention Community. Leon Baker, Director, Office of Regulatory Affairs, recognized the Roanoke City Police Department on its recertification for the Certified Crime Prevention Community. J 3. HEARING OF CITIZENS UPON PUBLIC MATTERS: CITY COUNC!IL SETS THIS TIME AS A PRIORITY FOR CITIZENS TO BE HEARD. MATTERS REQUIRING REFERRAL TO THE CITY MANAGER WILL BE REFERRED IMMEDIATELY FOR RESPONSE, RECOMMENDATION OR REPORT TO COUNCIL. The following individuals appeared before the Council: Robert Gravely Jeff Vanke 4. CONSENT AGENDA (APPROVED 7-0) ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE BY THE MEMBERS OF CITY COUNCIL AND WILL BE ENACTED BY ONE MOTION. THERE WILL BE NO SEPARATE DISCUSSION OF THE ITEMS. IF DISCUSSION IS DESIRED, THE ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND CONSIDERED SEPARATELY. C-1 Minutes of the regular meetings of Council held on Monday, May 3, 2010; recessed until Thursday, May 6, 2010, and continued on Monday, May 10,2010; and on Monday, May 17, 2010. RECOMMENDED ACTION: Dispensed with the reading of the minutes and approved as recorded. C-2 A communication from the City Manager requesting that Council schedule a public hearing for Monday, August 16, 2010 at 7:00 p.m., or as soon thereafter as the matter may be heard, to consider a request from Family Service of Roanoke Valley, a non-stock, not for profit corporation, for tax exemption of certain real property in the City located at 360 and 366 Campbell Avenue, S. W. RECOMMENDED ACTION: Concurred in the request. C-3 Minutes of the Audit Committee meeting held on Wednesday, June 16,2010. RECOMMENDED ACTION: Received and filed. ( 5 C-4 2010 Mid-Year Progress Report of the Roanoke Regional Partnership. RECOMMENDED ACTION: Received and filed. C-5 Annual Report of the Board of Equalization for the Taxable Year July 1,2010 through June 30, 2011. RECOMMENDED ACTION: Received and filed. C-6 Annual Report of the City of Roanoke Pension Plan Board of Trustees. RECOMMENDED ACTION: Received and filed. C-7 Reports of qualification of Ronald L. McCorkle, Jr., as a member of the Roanoke Neighborhood Advocates for a three-year term of office ending June 30, 2013; and Christina M. Brannan as a member of the Roanoke Neighborhood Advocates to fill the unexpired term of Sandra B. Kelly ending June 30,2012. RECOMMENDED ACTION: Received and filed. REGULAR AGENDA 5. PUBLIC HEARINGS: a. Proposal of the City of Roanoke to convey City-owned property located at 530 8th Street, S. W., to Rebuilding Together, Inc. Christopher P. Morrill, City Manager. Adopted Ordinance No. 38896-080210 (6-0, Mayor Bowers abstained from the voting) b. Proposal of the City of Roanoke to convey City-owned property located at 216 12th Street, N. W., otherwise known as "the former Fire Station #5," to Que House, Inc. Christopher P. Morrill, City Manager. Adopted Ordinance No. 38897-080210 (7-0). 6. PETITIONS AND COMMUNICATIONS: NONE. 7. REPORTS OF CITY OFFICERS AND COMMENTS OF CITY MANAGER: a. CITY MANAGER: BRIEFINGS: NONE. \ 6 ITEMS RECOMMENDED FOR ACTION: 1. Acceptance and appropriation of funds for the Criminal Justice Systems Improvement Grant from the Department of Criminal Justice Services. Adopted Resolution No. 38898-080210 and Budget Ordinance No. 38899-080210 (7-0). 2. Acceptance and appropriation of funds for the Virginia Commission for the Arts Local Government Challenge Grant. Adopted Resolution No. 38900-080210 and Budget Ordinance No. 38901-080210 (7-0). 3.. Acceptance and appropriation of funds for the Norfolk Southern Foundation Grant for greenway signage and milepost project. Adopted Resolution No. 38902-080210 and Budget Ordinance No. 38903-080210 (7-0). 4. Acceptance and appropriation of funds for the Department of Historic Resources Local Government Grant to support the nomination of the WasenaNational HistorTC Register District. Adopted Resolution No. 38904-080210 and Budget Ordinance No. 38905-080210 (7-0). 5. Acceptance and appropriation of State reimbursement funds for Fire- EMS training and response to hazardous materials incidents. Adopted Resolution No. 38906-080210 and Budget Ordinance No. 38907-080210 (7-0). 6. Acceptance of a portion of the public drainage easement from Emmanuel Wesleyan Church. Adopted Ordinance No. 38908-080210 (7-0). 7. . Execution of an Assignment Agreement between the City, IMD Investment Group, LLC, Valley Bank, and Ivy View, LLC, in connection with the Ivy Market Project. Matter was tabled indefinitely. 7 COMMENTS BY CITY MANAGER. The City Manager recognized the Assistant City Manager for Community Development for his efforts with facilitating the conveyance of City-owned properties located at 216 12th Street, N. W., and 530 8th Street, S. W. He also announced that the Virginia Mountain Peach Festival will be held in Elmwood Park on August 6 and 7. Mr. Morrill mentioned that as part of the City's second "AIR Art in Roanoke" temporary exhibit "Connect" will be installed at the corner of Campbell Avenue and Third Street, "Big Dog" at Fire Station No.7 on Memorial Avenue, "In Flux" in the Vic Thomas Park, and "Glory Pipes" in SunTrust Plaza. He pointed out that "Jelly Bean" was installed in South Roanoke in June; and "Starburst" was installed at the Williamson Road Library in July. In response to the Mayor's request for an update on the Poff Building, Mr. Morrill reported that Senators Jim Webb and Mark Warner sent a letter to the Veterans Affairs Secretary and the General Services Administrator asking that a new Veterans Affairs Office building be constructed instead of renovating offices in the Poff Building. He added that the City has asked the GSA to follow the Presidential Order that instructs Federal buildings to be built in locations that emphasize the existing central city. Additionally, he said that the Department of Economic Development is assembling a list of possible sites in the downtown area where land is available for construction. 8. REPORTS OF COMMITTEES: a. A report of the Economic Development Authority recommending refinancing of revenue bonds for the Carilion Medical Center and Carilion Franklin Memorial Hospital. Harwell M. Darby, Jr., Counsel to the Economic Development Authority. Adopted Resolution No. 38909-080210 (6-0, Vice-Mayor Trinkle abstained from voting). b. Presentation of the Fair Housing Board Annual Report. Tom Carr, Director, Planning Building and Development. Comments received and filed. 9. UNFINISHED BUSINESS: NONE. 10. INTRODUCTION AND CONSIDERATION OF ORDINANCES AND RESOLUTIONS: NONE. 8 11. MOTIONS AND MISCELLANEOUS BUSINESS: a. Inquiries and/or comments by the Mayor and Members of City Council. Council Member Price announced that the Taubman Museum of Art held a Family Day and Fashion Show on Saturday, July 31, 2010. She mentioned the importance of continuing to let people know about the happenings in downtown. She expressed sincere appreciation to the Taubman Museum for making sure the public is aware that the museum is for all citizens. b. Vacancies on certain authorities, boards, commissions and committees appointed by Council. r AT 3:23 P.M., THE COUNCIL MEETING WAS DECLARED IN RECESS FOR A CLOSED MEETING IN THE COUNCIL'S CONFERENCE ROOM. AT 4:23 P.M., THE COUNCIL MEETING WAS RECONVENED IN THE COUNCIL CHAMBER, WITH MAYOR BOWERS PRESIDING AND ALL MEMBERS OF THE COUNCIL IN ATTENDANCE. CERTIFICATION OF CLOSED MEETING. (7-0) Reappointed R. Gail Burruss as a member of the Roanoke Redevelopment Housing Authority Board of Commissioners for a term of four years ending August 31,2014. Appointed William Babb to replace Theodore Adkins as a City representative of the City of Roanoke Pension Plan, Board of Trustees, for a term of two years ending June 30, 2012. Appointed Greg Webster as a member of the Roanoke Arts Commission to fill the unexpired term of Lawrence E. Johns ending June 30, 2012. Council Member Rosen was appointed to the VML Community and Economic Development Policy Committee for a term ending June 30, 2010. 12. ADJOURN - 4:25 p.m. 9 CITY OF ROANOKE OFFICE OF THE MAYOR 215 CHURCH AVENUE, S.w., SUITE 452 ROANOKE, VIRG INIA 24011-1594 TELEPHONE: (540) 853-2444 FAX: (540) 853-1145 DAVID A. BOWERS Mayor August 2, 2010 The Honorable Vice-Mayor and Members of the Roanoke City Council Roanoke, Virginia Dear Members of Council: This is to request a Closed Meeting to discuss vacancies on certain authorities, boards, commissions and committees appointed by Council, pursuant to Section 2.2-3711 (A)(1), Code of Virginia (1950), as amended. Sincerely, g.~ David A. Bowers Mayor DAB:ctw '~\"~I~ \ CITY OF ROANOKE REDEVELOPMENT AND HOUSING AUTHORITY I RESOLUTION NO: 3597 Meeting Date: June 28, 2010 Ag'enda Item Number: 4 RESOLUTION OF THE BOARD OF COMMISSIONERS OF THE ROANOKE REDEVELOPMENT AND HOUSING AUTHORITY TERMINATING THE REDEVELOPMENT PLAN FOR THE HURT PARK COMMUNITY DEVELOPMENT PROJECT WHEREAS, by Resolution of the Board of Commissioners of the Roanoke Redevelopment and Housing Authority ("RRHA") dated October 20, 1975, RRHA approved the Redevelopment Plan for the Hurt Park Community Development Project ~ated April 1975 (the "Redevelopment Plan"); and WHEREAS, the Roanoke City Council did approve and adopt the' Redevelopment Plan; and WHEREAS, since May 2007, RRHA and the City of Roanoke have been engaged in a carrying out activities in the Hurt Park area under the terms of the "HURT PARK NEIGHBORHOOD NEIGHBORHOOD REVITALIZATION STRATEGY AREA (NRSA) PLAN" (the "NRSA Plan"); and WHEREAS, the project area designated in the Redevelopment Plan is included within the 157 acres, more or less, that is covered by the NRSA Plan; and WHEREAS, RRHA has determined that the Objectives of the Redevelopment Plan largely duplicate the goals and objectives of the current NRSA Plan, and thus the Redevelopment Plan is duplicative and no longer serves any useful purpose; and WHEREAS, there appears to be no further need for further acquisition or disposition of real property under the terms of the Redevelopment Plan. (as distinct from the NRSA Plan) by RRHA; and WHEREAS, RRHA has determined that continued existence of the Redevelopment ,Plan is no longer necessary and that the property owners within the boundaries of the Redevelopment Plan will not be adversely effected by the termination of the Redevelopment Plan; and WHEREAS, RRHA has given an appropriate public notice of its intent to consider this resolution terminating the Redevelopment Plan, in order to advise all past and present owners, lessees or successors in interest of property located within the project area, or on the boundaries of the project area, as well as all persons who might be considering the purchase or lease of such properties, of RRHA's intent to terminate the Redevelopment Plan; Resolution #3597 - June 28, 2010 - Agenda Item # 4 1 of 2 . ., NOW THEREFORE BE IT RESOLVED, that the Redevelopment Plan for the Hurt Park Community Development Project dated April 1975 be and the same is hereby terminated and vacated and said termination and vacation is hereby recommended to Roanoke City Council for its consideration and approval; and FURTHER BE IT RESOLVED that this Resolution shall become effective immediately upon its adoption and the Redevelopment Plan for the Hurt Park Community Development Project dated April 1975 shall be terminated effective immediately upon action by the City Council of the City of Roanoke. Recommended by: d?~. L ~ V of Real Estate Development ~. ~~~~ Executive irector Date 6 -~7.-/6 Approved by: Date /.t;/::J;)"/IO COMMISSIONERS ACTION: gAPproved o Disapproved Remarks: Resolution #3597 - June 28,2010 -,Agenda Item # 4 2 of 2 z <Oiiii{ ... s::: CD E 0- o CD > CD c b .- s::: ;j E E o o Jil:: .... ns D.. ~ ;j ::J: ~ <<l "0 c: ::l o I/) ~ Q3 '- e 8:. ~ ~ x :r: ~ D t\ ) EXHIBIT A HURT PARK COMMUNITY DEVELOPMENT PROJECT BOUNDARY DESCRIPTION BEGINNING at a point on the southerly right-of-way of Salem Avenue SW; Thence, northerly across Salem Avenue SW, along the, extended westerly right-of-way of the alley approximately 153 feet to the southerly property line of Hurt Park Elementary School; Thence, easterly approximately 400 feet, southerly ap- proximately 80 feet and easterly approximately 280 feet along the southerly property line of the Hurt Park Elementary School to the easterly property line of the School; Thence, northerly along the easterly property line ,ap- proximately 580 feet to the northerly right-of-way of the alley; Thence, easterly along the extended northerly right-of- way of the alley approximately 180 feet to the easterly right-of- way of 15th Street sw; Thence, southerly along the extended easterly right-of- way of 15th Street SW, approximately 745 feet to the southerly right-of-way of Salem Avenue SW; Thence, westerly along the southerly right-of-way of Salem Avenue SW, approximately 835 feet to the point of BEGINNING. This area contains 6 acres more or less. . I CITY OF ROANOKE REDEVELOPMENT AND HOUSING AUTHORITY RESOLUTION NO: 3598 Meeting Date: June 28, 2010 Agenda Item Number: 5 RESOLUTION OF THE BOARD OF COMMISSIONERS OF THE ROANOKE REDEVELOPMENT AND HOUSING AUTHORITY TERMINATING THE REDEVELOPMENT PLAN FOR THE DEANWOOD COMMUNITY DEVELOPMENT PROJECT WHEREAS, the Board of Commissioners of the Roanoke Redevelopment and Housing Authority ("RRHA") duly approved the Redevelopment Plan for the Deanwood Community Development Project dated January 1975, as amended by Amendment No. 1 dated October 9, 1984, Amendment NO.2 dated July 1985, and Amendment NO.3 dated September 1994 (the "Redevelopment Plan"); and WHEREAS, the Roanoke City Council did approve and adopt the Redevelopment Plan and all of the amendments to the Redevelopment Plan; and WHEREAS, RRHA has determined that the Objectives vf the Redevelopment Plan have been substantially accomplished, and that there is no need for further acquisition or disposition of real property within the project area by RRHA; and WHEREAS, RRHA has determined that continued existence of the Redevelopment Plan is no longer necessary and that the property owners within the boundaries of the Redevelopment Plan will not be adversely effected by the termination of the Redevelopment Plan; and WHEREAS, RRHA has given an appropriate public notice of its intent to consider this resolution terminating the Redevelopment Plan, in order to advise all past and present owners, lessees or successors in interest of property located within the project area, or on the boundaries of the project area, as well as all persons who might be considering the purchase or lease of such properties, of RRHA's intent to terminate the Redevelopment Plan; and NOW THEREFORE BE IT RESOLVED, that the Redevelopment Plan for the Deanwood Community Development Project dated January 1975, as amended by Amendment No.1 dated October 9, 1984, Amendment NO.2 dated July 1985, and Amendment NO.3 dated September 1994, be and the same is hereby terminated and vacated and said termination and vacation is hereby recommended to Roanoke City Council for its consideration and approval; and FURTHER BE IT RESOLVED that this Resolution shall become effective immediately upon its adoption and the Redevelopment Plan for the Deanwood Community Development Project January 1975, as amended by Amendment NO.1 Resolution #3598 - June 28, 2010 - Agenda Item # 5 1 of 2 , '(, " \ dated October 9, 1984, Amendment NO.2 dated July 1985, and Amendment NO.3 dated September 1994 shall be terminated effective immediately upon action by the City Council of the City of Roanoke. Recommended by: ~L~ V of Real Estate Development ,$~ ~dA~ Executive Director Date h -22-/0 Approved by: Date IA I ,d, ;;. JIO COMMISSIONERS ACTION: [i(' Approved 0' Disapproved Remarks: Resolution #3598 - June 28, 2010 - Agenda Item # 5 2 of 2 z< - Co) CI) ..... e Q. - C CI) e Q. o ~~ CI)= Q~ ~a; ..... .. - <II C.c ::s 0 eO eO o o "CI o ~ C IV ~ CITY OF ROANOKE REDEVELOPMENT AND HOUSING AUTHORITY RESOLUTION NO: 3599 Meeting Date: June 28, 2010 Agenda Item Number:. 6 RESOLUTION OF THE BOARD OF COMMISSIONERS OF THE CITY \ OF ROANOKE REDEVELOPMENT AND HOUSING AUTHORITY APPROVING AMENDMENT NO.5 TO THE REDEVELOPMENT PLAN FOR THE GAINSBORO COMMUNITY DEVELOPMENT PROGRAM AREA WHEREAS, the Board of Commissioners of the Roanoke Redevelopment and Housing Authority ("RRHA") duly approved the Redevelopment Plan for the Gainsboro 90mmunity Development Program Area, as amended by Am,endment NO.1 (approved by Roanoke City council on January 19, 1976); Amendment No.2. (approved by Roanoke City Council on September 12, 1983); Amendment No.3 (approved by Roanoke City Council on December 8, 1983) and Amendment No: 4 (approved by Roanoke City Council on April 26, 1993), all collectively hereinafter referred to as the "Redevelopment Plan"; and WHEREAS, RRHA has pursued the Goals and Objectives of the Redevelopment Plan as funding for activities has been made available to it by the City of Roanoke; and WHEREAS, RRHA wishes to continue the Redevelopment Plan in effect in order to permit it to pursue the Goals and Objective of the Redevelopment Plan in the future as funding is made available to RRHA by the City of Roanoke; and WHEREAS, it is necessary and appropriate that the Redevelopment Plan remain in place, and that redevelopment activities continue in the Gainsboro Redevelopment Area as funding is made available to RRHA by the City of Roanoke; and WHEREAS, it is necessary to amend the Redevelopment Plan in order to reflect ~hanges in State law, including (but not limited to) restrictions on the use, of eminent domain which will become applicable to the Redevelopment Plan effective July 1, 2010; and WHEREAS, the proposed Amendment NO.5 to the "Redevelopment Plan for Gainsboro Community Development Program Area" describes in more detail the current conditions in the Gainsboro Redevelopment Area, and would amend the Redevelopment Plan in order to reflect the referenced changes in State law; and WHEREAS, RRHA has given written notice of its intent to consider the proposed Amendment NO.5 to the "Redevelopment Plan for Gainsboro Community Development Program Area" to all record owners of property in the Gainsboro Redevelopment Area; and Resolution #3599 - June 28,2010 - Agenda Item # 6 1 of 2 , WHEREAS,.RRHA on June 10, 2010, held a public meeting with residents of the Gainsboro community to discuss the proposed Amendment No.5 to the "Redevelopment Plan for Gainsboro Community Development Program Area"; and WHEREAS, it does not appear that approval of the proposed Amendment NO.5 to the "Redevelopment Plan for Gainsboro Community Development Program Area" will have a material adverse impact on any owner, lessee or transferee of property located within the Gainsboro Redevelopment Area; and WHEREAS, the continued operation of the Redevelopment Plan, as amended in accordance with the proposed Amendment NO.5 to the "Redevelopment Plan for Gainsboro Community Development Program Area" will in fact benefit the property owners in the Gainsboro Redevelopment Area; NOW THEREFORE BE IT RESOLVED by the Commissioners of the City of Roanoke Redevelopment arid Housing Authority, that 1. Amendment NO.5 to the "Redevelopment Plan for Gainsboro Community Development Program Area" is hereby approved; and 2. Amendment No.5 to the "Redevelopment Plan for Gainsboro Community Development Program Area" shall become effective as of the date of the resolution of the City Council of the City of Roanoke approving and adopting such amendment. Recommended by: 4 L~ of Real Estate Development . Approved by: fIft~ - ~~ Executive irector Date ~ -2'2- /6 Date ~/~~IIO COMMISSIONERS ACTION: M"APproved o Disapproved Remarks: Resolution #3599 - June 28, 2010 - Agenda Item # 6 2 of 2 REDEVELOPMENT PLAN FOR GAINSBORO COMMUNITY DEVELOPMENT PROGRAM AREA AMENDMENT NO.5 ROANOKE, VIRGINIA June 2010 City of Roanoke Redevelopment and Housing Authority Resolution #3599 - June 28,2010 - Agenda Item # 6 - Attachment 1 of 11 The Redevelopment Plan for the Gainsboro Community Development Program Area (commonly referred to as the "Gainsboro Redevelopment Plan") was approved by Roanoke City Council on January 10,1972, which plan generally provided for the renewal of the Gainsboro area as a residential neighborhood. Amendment NO.1 to the Gainsboro Redevelopment Plan was approved by Roanoke City council on January 19, 1976. The general purpose of said amendment was to lower site preparation costs by the adjustment of new street rights-of-way and by making adjustments in residential land use and residential densities to more adequately reflect economic conditions that existed at the time of the amendment. Amendment NO.2 to the Gainsboro Redevelopment Plan was approved by Roanoke City Council on September 12,1983. The general purpose of said amendment was to allow the rehabilitation/conservation of residential structures. Amendment NO.3 to the Gainsboro Redevelopment Plan was approved by Roanoke City Council on December 8, 1983. The general purpose of said amendment was to eliminate certain provisions from the plan in order to allow for the development of motels in Light Industrial Land Use Areas. Amendment NO.4 to the Gainsboro Redevelopment Plan was approved by Roanoke City Council on April 26, 1993. The purpose of said amendment was to bring the Plan Exhibits into conformity with what existed at the time; to provide for the revitalization of the Hotel Roanoke/Henry Street commercial area in general and the development of a modern hotel-conference center complex in conjunction with the renovation of the Hotel Roanoke; to make changes in land uses so as to bring them into conformity with the City of Roanoke's Zoning Districts; and to address the preservation and revitalization of historic, residential neighborhoods. This Amendment NO.5 to the Gainsboro Redevelopment Plan is for the purpose of conforming the provisions of the plan dealing with the acquisition of real property to reflect changes in applicable State law, so as to remove the use of eminent domain as a tool for acquisition of property except in certain, narrowly-defined circumstances and to condition any future use of eminent domain on further findings and actions by the Board of Commissioners of the City of Roanoke Redevelopment and Housing Authority. This Amendment also seeks to amend certain provisions of the Gainsboro Redevelopment Plan in order to reflect developments that have occurred since the plan was last amended. This Amendment NO.5 amends and supplements the provisions of the Gainsboro Redevelopment Plan as in effect after approval of Amendment NO.4. Except to the extent repealed, revised, or amended in this Amendment No.5, all provisions of the Gainsboro Redevelopment Plan as in effect after approval of Amendment NO.4 shall remain in full force and effect. Resolution #3599 - June 28,2010 - Agenda Item # 6 - Attachment 2 of 11 A. DESCRIPTION OF COMMUNITY DEVELOPMENT PROGRAM AREA. The Boundary Description of the Gainsboro Community Development Area (the "Gainsboro Redevelopment Area") shall continue to be as set forth in Amendment No.4 to the Gainsboro Redevelopment Plan. B. DEVELOPMENT GOALS AND OBJECTIVES. The Development Goals and Objective of the Gainsboro Redevelopment Plan are as set forth in Amendment No.4 to the Gainsboro Redevelopment Plan, except that all provisions addressing acquisition of property in the Gainsboro Redevelopment Area by the City of Roanoke Redevelopment and Housing Authority ("RRHA"), including but not limited to Sections B.1.a, B.1.d, B.2.b.1, B.2.d.1 and B.3.f.11, shall be subject to the provisions of Section 0 of this Amendment NO.5 to the Gainsboro Redevelopment Plan. C. GENERAL LAND USE PLAN. The Land Use Plan as set forth in Amendment NO.4 to the Gainsboro Redevelopment Plan shall remain in effect, except that any acquisition of property in the Gainsboro Redevelopment Area by RRHA shall be subject to the provisions of Section D of this Amendment No.5 to the Gainsboro Redevelopment Plan. Section C.3 of Amendment NO.4 to the Gainsboro Redevelopment Plan provides that the regulations and land use provisions set out in that Amendment NO.4 "shall be in full force and effect until September 1, 2001." Nothing in this Amendment No.5 to the Gainsboro Redevelopment Plan shall be construed to alter, amend or modify in any way any contractual obligations set forth in any agreement for the purchase or lease of property in the Gainsboro Redevelopment Area acquired from RRHA prior to the effective date of this Amendment No.5, nor shall it be construed to alter, amend or modify any obligations set forth in any deed or other disposition document(s) for property sold or leased by RRHA under the provisions of the Gainsboro Redevelopment Plan or any amendments thereto. - D. PROJECT PROPOSAL. The provisions of Section D of Amendment NO.4 to the Gainsboro Redevelopment Plan are deleted in their entirety, and replaced with the following provisions: To the extent property in the Gainsboro Redevelopment Area has not previously been redeveloped and/or rehabilitated in a manner consistent with the terms of the Gainsboro Redevelopment Plan, RRHA may use any of the following techniques to achieve and/or assist in such redevelopment and/or rehabilitation. RRHA's ability to use any of the techniques described in this Section D. is dependent on the availability of funding from the City of Roanoke to permit RRHA to pursue activities under the Gainsboro Redevelopment Plan, as RRHA has no funds of its own which can be used to pursue such activities. Resolution #3599 - June 28.2010 - Agenda Item # 6 - Attachment 3 of 11 1. Land-Acquisition. a. From and after the date of the approval of this Amendment No.5 to the Gainsboro Redevelopment Plan, RRHA will focus on redevelopment through private, voluntary transactions with owners of properties in the Gainsboro Redevelopment Area, either through voluntary acquisition of properties if requested or agreed to by the property owner(s) or through partnerships to support owner redevelopment of the properties. RRHA has no present plans to acquire any additional properties in the Gainsboro Redevelopment Area unless requested to do so by the owner(s) of the property or unless the acquisition is by agreement of the property owner(s). RRHA does not intend atthis time to use the power of eminent domain to acquire additional properties in the Gainsboro Redevelopment Area. However, eminent domain will be considered in very narrow circumstances as permitted under Virginia Code ~ 1-219.1, but only based on additional future action by the Board of Commissioners of RRHA. b. From and after the date of approval of this Amendment No.5 to the Galnsboro Redevelopment Plan, RRHA will no longer actively seek to acquire properties in the Gainsboro Redevelopment Area. However, RRHA reserves the right to initiate a request for voluntary acquisition if RRHA's Board of Commissioners approves and authorizes such a request. c. RRHA will consider acquisition of real property located within the Gainsboro Redevelopment Area, whether or not such property was previously designated as property "To be Acquired," if requested by the property owner(s) or with the agreement of the property owner(s). RRHA will consider acquisition of properties in the Gainsboro Redevelopment Area only on the bases set forth below. (i) Acquisition of Real Property by Use of Eminent Domain (1) From and after the date of approval of this Amendment NO.5 to the Gainsboro Redevelopment Plan, RRHA will not acquire property in the Gainsboro Redevelopment Area through the use of eminent domain except in the following limited circumstances: (a) RRHA may utilize eminent domain to acquire property within the Gainsboro Redevelopment Area if the property is abandoned. Before eminent domain may be utilized in any such case, RRHA's Board of Commissioners must pass a resolution (a) determining that the Resolution #3599 - June 28, 2010 - Agenda Item # 6 - Attachment 4 of 11 property is abandoned; (b) identifying the source of the funds to be used for acquisition of the property; and (c) authorizing the use of eminent domain. (b) RRHA may utilize eminent domain to acquire property within the Gainsboro Redevelopment Area if the acquisition is needed to clear title where one of the owners agrees to such acquisition. Before eminent domain may be utilized in any such case, RRHA's Board of Commissioners must pass a resolution (a) identifying the source of the funds to be used for acquisition of the property; and (b) authorizing the use of eminent domain. (c) RRHA may utilize eminent domain to acquire property within the Gainsboro Redevelopment Area if the acquisition is by agreement of all the owners. Before eminent domain may be utilized in any such case, RRHA's Board of Commissioners must pass a resolution (a) identifying the source of the funds to be used for acquisition of the property; and (b) authorizing the use of eminent domain. (d) RRHA may utilize eminent domain to acquire property within the Gainsboro Redevelopment Area if the property is itself a blighted property. However, any such acquisition shall be conducted under, and in accordance with, the provisions of Virginia Code ~ 36-49.1 :1. (2) Voluntary Acquisition of Real Property. (a) RRHA currently does not intend to acquire additional properties in the Gainsboro Redevelopment Area, but if approached by the owner or owners of properties in the Redevelopment Area RRHA will consider purchases of property within the Gainsboro Redevelopment Area through a voluntary transaction with the owner(s). RRHA shall not, however, be obligated to purchase a property solely because the owner or owners may have requested that RRHA acquire the property. Resolution #3599 - June 28, 2010 - Agenda Item # 6 - Attachment 5 of 11 (b) . RRHA also reserves the right to initiate a request for such voluntary acquisition if its Board of Commissioner's approves and authorizes such a request. 2. Rehabilitation and Conservation. RRHA may seek to provide assistance in residential property rehabilitation. The residential property rehabilitation standards made a part of Amendment NO.4 to the Gainsboro Redevelopment Plan shall remain in effect, except that in the event of any conflict between any provisions of the residential property rehabilitation standards and any provisions of the Building Regulations of the City of Roanoke ("Building Regulations"), or the Zoning Regulations of the City of Roanoke ("Zoning Regulations"), the Building Regulations and/or Zoning Regulations shall control. To facilitate rehabilitation activities within the Gainsboro Redevelopment Area, RRHA, its agents, or other subcontractors may provide financial and technical assistance to qualified owners of properties needing rehabilitation, but shall not be obligated to do so. 3. Owner Rehabilitation/Redevelopment. RRHA will seek to encourage owner rehabilitation/redevelopment of p'roperties within the Gainsboro Redevelopment Area. RRHA will consider a plan of development by an existing property owner for said owner's property/properties if the proposed development plan complies with the provisions and intent of the Gainsboro Redevelopment Plan, as amended, and may enter into a contractual agreement with the owner for rehabilitation/redevelopment of the property. RRHA may consider providing assistance to owners, in the form of loans or grants of funds, to facilitate the construction, reconstruction or rehabilitation of properties, but RRHA shall not be obligated to provide any such assistance. 4. Disposition of Property. From and after thedate of approval ofthis Amendment NO.5 to ~he Gainsboro Redevelopment Plan, any property within the Gainsboro Redevelopment Area acquired by RRHA will be disposed of by sale or lease for redevelopment or rehabilitation by private enterprise or by public enterprise, or else will be used for public rights-of-way or development or enlargement of public areas, except that RRHA may, at is discretion, utilize acquired property for rehabilitation purposes and delay disposition of such property until such time as rehabilitation has been completed. 5. Proposals for Low and Moderate Cost Housing. Resolution #3599 - June 28, 2010 - Agenda Item # 6 - Attachment 6 of 11 In administering assistance in rehabilitation and/or redevelopment of property in the Gainsboro Redevelopment Area, in considering proposed development plans for properties located in the Gainsboro Redevelopment Area, and in making decisions about the disposition and use of any property acquired under the Gainsboro Redevelopment Plan, as amended, RRHA shall endeavor to provide for the development of housing within the Gainsboro Redevelopment Area at a sales price or rental rate not exceeding that which can be afforded by low and moderate income individuals and families. 6. Developer Obligations. Any developer acquiring property in the Gainsboro Redevelopment Area from RRHA shall be subject to the following conditions which shall be implemented by appropriate covenants running with the land or other provisions in disposition documents. a., The developer shall begin and complete the development of the land within the time specified in the disposition documents. b. The developer shall retain the interest acquired until the completion of construction and development of the land so acquired, pursuant to this Plan, and shall not sell, lease or transfer the interest acquired or any part thereof prior to such completion of construction and development, except that RRHA may give written consent to such a sale, lease or transfer with appropriate conditions to ensure that the purchaser, lessee or transfereewill comply with the terms of this Plan. c. The d~veloper shall comply with such other conditions as are necessary in the judgment of RRHA to ensure that the purposes of Title 36 of the 1950 Code of Virginia, as amended, are carried out. d. Nothing in this Amendment NO.5 to the Gainsboro Redevelopment Plan shall be construed to alter, amend or modify in any way any contractual obligations set forth in any agreement for purchase of property in the Gainsboro Redevelopment Area acquired from RRHA prior to the effective date of this Amendment No.5, nor shall it be construed to alter, amend or modify any obligations set forth in any deed or other disposition document(s) for property sold by RRHA under the provisions of the Gainsboro Redevelopment Plan or any amendments thereto. 7. Underground Utilities. Within the Gainsboro Redevelopment Area, overhead utility lines will be placed underground as required by the City of Roanoke, insofar as practicable. . Resolution #3599 - June 28, 2010 - Agenda Item # 6 - Attacllment 7 of 11 E. OTHER PROVISIONS NECESSARY TO MEET REQUIREMENTS OF APPLICABLE STATE OR LOCAL LAW. In connection with this Amendment NO.5 to the Gainsboro Redevelopment Plan, RRHA has not conducted or commissioned any formal study of the conditions in the Gainsboro Redevelopment Area to determine whether it continues to meet the definition of a "blighted area" under the definition contained in Virginia Code S 36-3, or to determine which individual properties might qualify as "blighted property" under the definition contained in Virginia Code S 36-3. Rather, the purpose of this Amendment NO.5 to the Gainsboro Redevelopment Plan is to provide RRHA with the means to continue to address the conditions set out in Amendment NO.4 to the Gainsboro Redevelopment Plan in a manner consistent with current State law. 1. This Amendment NO.5 to the Gainsboro Redevelopment Plan provides an outline for the continued development/redevelopment of the Gainsboro Redevelopment Area. 2. Based on available information and observations, many of the conditions identified in Amendment NO.4 to the Gainsboro Redevelopment Plan (including the conditions identified in Sections E.1 of Amendment No, 4 to the Gainsboro Redevelopment Plan) still exist in parts of the Gainsboro Redevelopment Area and have not been addressed, or have not been addressed fully, by activities under the Gainsboro Redevelopment Plan or by private action in the Gainsboro Redevelopment Area. Parts of the Gainsboro Redevelopment Area continue to be appropriate for rehabilitation and redevelopment treatment through the removal, prevention and reduction of blight, blighting influences and other causes of blight. . 3. Despite the re-.opening of the Hotel Roanoke and the addition of its Conference Center, other conditions identified in Amendment No.4 to the Gainsboro Redevelopment Plan have not been addressed, or have not been addressed fully, through redevelopment and/or rehabilitation. 4. As set forth in Section D., above, RRHA has no present plans to acquire any additional properties in the Gainsboro Redevelopment Area unless . requested to do so by the owner(s) of the property or unless the acquisition is by agreement of the property owner(s). From and after the. date of approval of this Amendment NO.5 to the Gainsboro Redevelopment Plan, RRHA will not acquire property in the Gainsboro Redevelopment Area through the use of eminent domain except in the narrowly-defined, limited circumstances set forth in Section D.1.d.(1), above, of this Amendment No.5 to the Gainsboro Redevelopment Plan and only after further action of RRHA's Board of Commissioners. Resolution #3599 - June 28, 2010 - Agenda Item # 6 - Attachment 8 of 11 5. The plan for the proposed rehabilitation/redevelopment of properties in the Gainsboro Redevelopment Area continues to be in general conformity with the City of Roanoke's Comprehensive Plan, and has a definite relationship with local objectives as to appropriate land uses and transportation, public utilities, recreation, and community facilities and other improvements. Based on available information and observations, the provisions of Section E.9 of Amendment NO.4 to the Gainsboro Redevelopment Plan continue to be applicable to the Gainsboro Redevelopment Area. 6. From and after the date of approval of this Amendment NO.5 to the Gainsboro Redevelopment Plan,if RRHA acquires any additional property/properties within the Gainsboro Redevelopment Area such property/properties shall be made available to private enterprise or non- government persons or entities for the purposes of redevelopment in accordance with the terms of this Amendment NO.5 to the Gainsboro Redevelopment Plan, or to public enterprise for use as public rights-of- way or for development and/or enlargement of public areas pursuant to the provisions of this Amendment No.5 to the Gainsboro Redevelopment Plan. 7. Because RRHA has no present plans to acquire any additional properties in the Gainsboro Redevelopment Area unless requested to do so by the owner(s) of the property or unless the acquisition is by agreement of the property owner(s), it is not possible for this Amendment NO.5 to the Gainsboro Redevelopment Plan to indicate the real property to be made available to private enterprise/non-government persons or entities for the purposes of redevelopment, orthe land which will be made available to public enterprise for redevelopment. If any real property in the Gainsboro Redevelopment Area is to acquired by RRHA, additional action will be required by the Board of Commissioners of RRHA, at which time the Board of Commissioners will identify the intended use and/or disposition of the real property. 8. From and after the date of approval of this Amendment NO.5 to the Gainsboro Redevelopment Plan, if RRHA acquires any additional property/properties within the Gainsboro Redevelopment Area, then in evaluating proposals for redevelopment of such property RRHA shall given preference to redevelopment proposals which provide for , development and/o.r rehabilitation of a number of decent, safe and sanitary dwellings at least equal, or substantially equal in number to the number of substandard dwellings to be cleared as a part of the redevelopment of the property, at rents within the financial reach of the income groups displaced from such substandard dwellings. To assist in achieving this goal, RRHA will encourage redevelopers to utilize townhouse style designs and to consider construction of buildings designed to include multiple rental units, where appropriate. RRHA will also encourage redevelopers to replace substandard dwelling units with new units that would be affordable by Resolution #3599 - June 28, 2010 - Agenda Item # 6 - Attachment 9 of 11 individuals with income levels not exceeding 80% of the Area Median Income. 9. In determining whether a dwelling unit is considered to be decent, safe and sanitary, RRHA will utilize the criteria set out in Section E.11.c. of Amendment NO.4 to the Gainsboro Redevelopment Plan. 10. RRHA will offer relocation assistance and services as required under Virginia's Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1972, as amended (hereafter referred to as, "the Act"), and the related sections of the Virginia Administrative Code, (hereafter referred to as "the Code") to individuals, businesses and nonprofit organizations that are to be displaced as a result of approved redevelopment activities. The Act and the Code are the basis for this relocation plan and where any provision of this Amendment No.5 to the Gainsboro Redevelopment Plan is in conflict with the Act or the Code, the Act or the Code shall govern. 11. From and after the date of approval of this Amendment NO.5 to the Gainsboro Redevelopment Plan, if RRHA acquires any additional property/properties within the Gainsboro Redevelopment Area, then at the time property is made available for rehabilitation, development or redevelopment by public or private enterprise RRHA shall stipulate in disposition documents that the purchaser(s) or lessee(s) shall (i) use the land for the purpose designated in the Gainsboro Redevelopment Plan; (ii) begin the building of their improvements within a period of time which RRHA fixes as reasonable; and (iii) comply with such other conditions as are necessary to carry out the purposes of the Gainsboro Redevelopment Plan and the purposes of Title 36 of the Code of Virginia, as amended. 12. RRHA believes that this Amendment NO.5 to the Gainsboro Redevelopment Plan does not materially adversely affect the owner, lessee or successor in interest of any property in the Gainsboro Redevelopment Area affected by the amendment. However, RRHA has provided notice of this proposed Amendment NO.5 to the Gainsboro Redevelopment Plan to all record owners of property in the Gainsboro Redevelopment Area. F. PROCEDURES FOR CHANGES IN APPROVED PLAN. Th~ Gainsboro Redevelopment Plan may be modified from time to time upon compliance with the requirements of law and outstanding covenant rights, provided that prior to the passage of any resolution amending the Gainsboro Redevelopment Plan the owner of any land in the Gainsboro Redevelopment Area previously disposed of by RRHA for use in accordance with the Gainsboro Redevelopment Plan and/or any Amendments thereto shall be sent at least thirty (30) days prior to the consideration of any such resolution by the Roanoke City Council, written notice of the time and place of such Council meeting, and where Resolution #3599 - June 28, 2010 - Agenda Item # 6 - Attachment 10 of 11 a copy of the proposed amendment and a precise description of the proposed changes may be inspected. Resolution #3599 - June 28,2010 - Agenda Item # 6 - Attachment 11 of 11 Gainsboro Community Development Program January 1993 N Boundary A D Tax Parcels . '-~i Roanoke Valley Convention & Visitors Bureau FY 2010/2011 Program of Work June 2010 : . , ... TABLE OF CONTENTS . Mission / MacroEconomy Chart . Organization Chart . Communications . Visitor Services . Tourism Sales . Marketing . Partnership Services . Sales . Performance Report , MISSION STATEMENT The RVCVB exists to promote the Roanoke Valley as a unique destination, with an outstanding quality of life, for leisure tourism, meetings, sporting events, recreation and business, and to facilitate the financial and cultural growth of the community as an exceptional place to live, work and recreate. ~"": "",'""'..,',,,,',,:.,,,"', ",':,""""','Q"'tfi)', '{f@,"'{}'[p",[jffi)@Jff,o""5@GU"{}',".".OO':;' ~"'{}""@[r'~ ,,' , ", ',,:: '. ", '~@KSlm?~~ODi1W:,": ,. s:: . I 'i' 0 li" .,...-4 .j...I I" ~?:{,~'~~.~ (t:) N ~ <<'i dl. .,...-4 , ','I' ~s:: >(t:) Ub.O h; >~ " \,,"; ~~ - 0 Q) --' ~ (t:) ~ ~2kr" I'Q;, ,,: I .',' - I"" , * -- i" - /''"'' (~:. :;,:;(I~ 'I f '. :;~ I, ':, , , 'ii :' 1:, ,~~ ~' ',~ " - I:, ~':iJ;J - . t '';; h/ I '~ ", " , . ,",;: '" 1(' I; l., ''- "; """-' - ~ -;- , :'\ ;, ),;;~;;' ';,1 ;'>';,..:", ' ,,' L. '<'T ,';.:;, - " I ',';;';, " I: Ii: ""( I,; ~ ?:;J 1" 'I'I",,,~ '" / :~& I;t"~7"1 '"~ ' Ii.: Ii !.. !': ; ;~ , ": ': I' ~ . I' ~ ! I I, : A' """'- , (~ '~:;:<::P~~~" !';;:':,~ l: ;': '" i,; i I, ,:~ f- r,"; r a ~::;,~: ... ,;,1 . (~I:, I,':>:r,;:::) -- ( ::;J ~ }:] I, "P::~J .~ ~ :"; ~H 1- ;! "; ~ " ,t t; , I ~;;;,;'$f,~ ~J ~~:':~: t; ;:~~) I;~: '.'; ;:]~il t?;: h:;~i:~1 I --.. '>;'\':. \'0 ?~{Ml ~:, i :}~' ~.; '<,' I:!'~,' ~I',::~::, ~:.., II J - - I~ ,; I.Z:' 4,"> ,i -I' ~ 1::0,::;'1 , , ":~r:1 . ,; ';? ; ;, , " ',I,' [;; ~;'\:;:';:J) - FY 2010-11 Communications Plan COMMUNICATIONS Goals 1. Achieve a tQtal circulatiQn Qf 10,000,000 fQr publicity featuring the RQanQke Valley. 2. Generate publicity thrQughQut the year with a tQtal value Qf at least $400,000. 3. Ho.st four media tours. 4. HQst a total Qf60 travel writers. 5. Create and distribute at least 12 press releases. 6. Arrange and carry out at least ene media blitz/event. Public & Media Relations Strate2ies (External Markets) 1. Increase visibility fer the Reaneke Valley, and seek new stQry angles fer editerial ceverage in media eutlets which have featured the area in the past. 2. Introduce new cempQnents efthe Reanoke Valley's teurism efferings en a regienal and natienallevel. 3. Increase business fo.r the Reano.ke Valley and its to.urism industry members during eff-peak times by placing publicity abeut the area during appropriate consumer planning perieds and by publicizing its eff-peak advantages, packages, and promo.tio.ns. 4. Enco.urage consumers to. view the area as a feur-seasen destinatio.n. 5. Po.sitio.n the Ro.aneke Valley as an afferdable destinatio.n effering geed value fer visito.rs who. are concerned abo.ut America's current econemic do.wnto.wn. 6. Provide o.ngo.ing publicity fer the Roaneke Valley in erder to. effset the expesure o.f cempeting destinatio.ns. 7. Reinferce the Ro.ano.ke Valley's brand o.n a natienallevel 8. Remind po.tential visito.rs in the nearby drive markets in Washingto.n D.C., Maryland, West Virginia, Tennessee, No.rth Carolina and ether Mid-Atlantic, northeastern, southern and southeastern pass-thrQugh state that the RQanoke Valley is clo.se, safe, ~d constantly evo.lving destinatio.n to. visit. 9. Capitalize en current to.urism trends by positioning the Reaneke Valley as a destinatio.n with strong heritage to.urism, cultural teurism, nature-based teurism, and recreatio.nal offerings. 10. Increase and reinfo.rce the connectio.n in public perception between the Reaneke Valley and the Blue Ridge Parkway. 1 1.. Broaden the RVCVB's reach into. relatively untapped U.S. demo.graphic markets (tho.se that would be prohibitively expensive to. reach via paid advertising), which sheuld in turn increase length o.f stay, increase percentage efvisiters staying in ho.tels/motelsIB&Bs and increase per perso.n expenditures (witho.ut sacrificing any fo.cus Qn the traditienal markets). 12. Educate potential visitors about the scope and diversity of the offerings for visitors to the Roanoke Valley to encourage them to increase length of stay and experience more than the area's most iconic and well-known offerings. 13. Encourage visitors to the area who are participating in meetings and sporting events to extend their stay to experience a variety of offering with the Roanoke Valley. 14. Increase the visibility of the Roanoke Valley on the Internet through an increase in positive and proactive electronic editorial coverage with links to the RVCVB websiteand those of its tourism industry members. IS. Increase inquiries which can be directly tracked to the media marketing program. 16. Augment and lend credibility to the paid advertisements, sales activities, and website claims of the RVCVB and its tourism industry members. 17. Capitalize on the momentum of the RVCVB's existing marketing program by coordinating the media marketing component with all other current marketing efforts. 18. Lay the groundwork for ongoing publicity and media relations campaigns. Public & Media Relations Strateeies (Internal Markets) 19. Educate local governments on the function/purpose of the RVCVB and the benefits of the tourism/convention meeting industry. 20. Consistently inform locals and opinion leaders about the RVCVB and the Roanoke Valley as a tourism, sports events, and conventions/meetings destination. 21. Encourage local members of regional and national associations to spearhead efforts to hold their meetings in the Roanoke Valley. 22. Keep the tourism industry elevated in perception as an economic engine for the area. 23. Make tourism a platform issue in local government. 24. Increase recognition among opinion leaders and members as a top resource. 25. Educate the local community and encourage buy-in of the Roanoke Valley as a tourism venue, sport events, and meeting destination. 26. Utilize local government leadership to be key promoters of the Roanoke Valley as a destination for tourism, sports events, and meeting when traveling to other cities. 27. Explore opportunities to leverage the relationship between the RVCVB, the region's chambers of commerce, the Roanoke Regional Partnership, and other economic development organizations to entice people to come to the Roanoke Valley. Public and Media Relations ImDlementation (ExternaD L The RVCVB will target the following media markets: · Daily newspapers and city magazines travel/travel and meetings tradelfeatures/foodlsports and recreation/lifestyle sections in all appropriate geographic markets. · Syndicated columnists who specialize in travel for syndicates. · National consumer travel, senior, family and parenting, city and regional, women's, men's, bridal, outdoor recreation, fitness and sports, environmental, lifestyle, homes, art, auto and AAA publications. · Auto affinity, in-flight, and food publications. · Travel trade, meetings trade, incentive publications. · Sports events publications and web sites. · African-American specialty publications. · Guidebooks which cover Virginia. · National cable and network broadcast programs that feature travel. · Large circulation internet sites that feature travel. 2. The principle concentration for editorial development will encompass the following geographic areas in rank: order: · Areas of Dominant Influence (AnI's) that are within 50 miles ofa major highway leading into the area. · ADI's within traditional drive market areas as defined by the RVCVB. · ADI's that are within emerging market areas as defined by the RVCVB. · AnI's that offer airline flights into the Roanoke Regional Airport. 3. The media marketing program will provide exposure for a broad cross section of the tourism industry in the Roanoke Valley. Many of the visiting journalists will write multiple articles, and many of the articles will cover a diversity of touristic offerings. Among the numerous messages the media will convey are: · The Roanoke Valley is one of the most unique and interesting tourism destinations in the United States. · The Roanoke Valley is a significant heritage and cultural tourism destination with offerings including: Art galleries, museums, performing arts venues, theaters and living history exhibits including The Arts Council of the Blue Ridge, Blue Ridge Dinner Theatre, Blue Ridge Institute Museum, Center in the Square, Gallery 108, Grandin Theatre (historic movie theater), the historic villages/areas ofFincastle, Grandin and Smithfield, Jacksonville Center of the Arts, Old Brick Hotel, Opera Roanoke, Roanoke Ballet Theatre, Roanoke Symphony Orchestra and Chorus, Salem Museum, Showtimers Community Theatre, Southwest Virginia Ballet and the Taubman Museum of Art. Annual festivals and ongoing cultural events such as the Virginia Mountain Peach Festival (August) and 40 Days + 40 Nights (five weeks of arts and culture starting October 1st). Booker T. Washington National Monument (the birthplace of "the most influential African-American of his area"). Harrison Museum of African-American Culture Eleanor D. Wilson Museum at Hollins University Railroad heritage including the Virginia Transportation Museum and o. Winston Link Museum. Historic Roanoke City Market (Virginia's oldest continuously operating open-air market). Historic Old Southwest (Virginia's largest residential historic district) History Museum of West em Virginia (the largest collection in the Roanoke Valley devoted solely to tracing human history). Historic walking tours (Fincastle and Salem) O. Winston Link Museum (dedicated to the photographic and auditory works of O. Winston Link, who captured the waning days of stem railroading in America). Roanoke Star and Overlook (world's largest man-made star) Science Museum of Western Virginia (nationally accredited hands-on museum) Taubman Museum of Art (located in Roanoke's most contemporary structure showcasing America~ modem, contemporary, design, decorative, folk, visionary and paper arts) Thomas Jefferson's Poplar Forest (award winning restoration and archaeology highlighting the private and unexpected sides of Jefferson) Virginia Museum of Transportation (official transportation museum of Virginia, located in the historic Norfolk & Western Railway Freight Station). · Roanoke Valley is an interesting nature-based tourism destination with many scenic features and outdoor recreation options including: Appalachian Trail (more than one dozen access points for hiking Blue Ridge Parkway (four access points to this National Scenic Byway and America's longest unspoiled roadway - celebrating its 75th anniversary in 2010) Carvins Cove (hiking, mountain biking and equestrian trail riding) Craig County (more than 50% National Forest including Fenwick Mines, Steel Bridge Campground, hiking, ATV Trail and great bird watching opportunities.) . Crystal Spring Pump Station (steam driven water pump) Dixie Caverns (the only caverns in southwest Virginia) and Luray Caverns (eastern America's largest and most popular caverns). Franklin County (miles of mountain bike and hiking trails and river blueways). Golf at seven area courses, offering varying levels of difficulty Mill Mountain Zoo (AZA accredited zoo located atop Mill Mountain) The Natural Bridge (a National Historic Landmark) Peaks of Otter (exceptional hiking trails that challenge the fitness enthusiast) Roanoke Valley Greenways (providing opportunities to walk, run, bike or skate) Scenic driving tours (incorporating the scenic beauty of the Blue Ridge Parkway winding its way through the highest mountains in the east) Smith Mountain Lake (boating, camping, fishing, hiking, picnicking, and swimming opportunities) Virginia Dare Cruises and Marina (scenic cruises on Smith Mountain Lake) Whitewater canoe and kayak: trips (with Twin River Outfitters) on class I and II rapids, on the historic James and Maury Rivers . Roanoke Valley has a significant sports draw, a strong destination for tournament sports, and is home to: Salem Red Sox Baseball, Top Class A Minor League Baseball and an affiliate of the Boston Red Sox Coventry Commonwealth Games, the largest multi-sporting event held in Virginia each year (Virginia's Olympics) . Roanoke Valley has a significant and distinctive culinary and agricultural heritage, including: Six wineries (including Chateau Morrisette Winery, one of Virginia's oldest and most esteemed wineries) Historic Roanoke City Market (Virginia's oldest continuously operating open-air market featuring blocks of local fresh vegetables, organic produce, meats, flowers, plants and more) Culinary festivals and agricultural events such as the Vinton Dogwood Festival, Chili Cook-off Festival, The Horse & Hound Wine Festival, Annual Blue Ridge Blues & BBQ Festival, Virginia Mountain Peach Festival, Smith Mountain Lake Wine Festival, Harvest Festival and Thomas Jefferson Wine Festival. · Roanoke Valley offers a broad range of lodging options (including national chains, historic hotels, cozy bed & breakfast inns, cottages, cabins, motels, campgrounds- and RV parks) . Roanoke Valley offers great value for visitors in all budget ranges. . Roanoke Valley offer good air accessibility through the Roanoke Regional Airport (currently celebrating its 75th anniversary in 2010) · Learning about the Roanoke Valley is easy since the RVCVB publishes and distributes good vacation planning literature and has an informative website. · Roanoke Valley is easy accessible and conveniently located for a number oflarge population centers via 1-81,1-40,1-581,1-64,1-77,1-95 and many US highways. · Roanoke Valley has an impressive range offestivals and events offered year- round to celebrate the area's historic, cultural, musical and agricultural offerings. · Roanoke Valley offers treasures for shoppers with everything from fme art galleries to distinctive craft galleries from Historic Roanoke City Market to antique stores. Roanoke Valley has pedestrian-friendly shopping districts. · Roanoke Valley is still an undiscovered destination for many Americans- attractions, hotels, restaurants, outdoor recreational offerings, galleries, shops, facilitiesand improvements significantly enhance the area's appeal as a destination. · Roanoke Valley has a range of meeting facilities with two civic centers, an IACC- approved conference center and unique off-site venues and activities. · Roanoke Valley is an ideal location for destination weddings and honeymoons, with a variety of options for ceremonies, lodging and leisure activities. · Roanoke Valley offers a broad selection of excellent regional cuisine and several relatively undiscovered wineries. Public and Media Relations Imnlementation (External) 4. Identify opinion.leaders within our community and foster their relationship with the RVCVB. · Provide them with information on a regular basis to keep the R VCVB fresh in their minds (i.e. Roanoke Valley Buzz) 5. Educate the local media on the benefits of promoting the Roanoke Valley year-round. 6. Strongly place RVCVB top executives and board members in the public eye. 7. Set up speaking engagements. · The principle targets will be Roanoke Valley club and association members. FY 2010-11 Visitor Services Plan Gi)aIs 1. Increase the number of visitors to the Roanoke Valley Visitors Center by 3% from 22,300 in FY2009/1 0 to 22,969 in FY201O/11. 2. Schedule 40 event days to use the segway ambassador to provide visitor services at major events, festivals, fairs, and market days. 3. Maintain a dynamic volunteer recruitment, training, and services program with a minimum of 18 active members. 4. Accurately maintain the database of information and answer all inquiries generated from the web site, mail, and telephone. 5. Conduct 2 Spring Hospitality Training Workshops for a total of 50 attendees. Visitor Services Stratee:ies 1. Develop a well-trained, knowledgeable staff and volunteer ambassador program capable of answering inquires about the Roanoke Valley tourism experience. 2. Use selling techniques to persuade callers to book overnight stay through the web site and golf marketing partners. 3. Ensure that the Visitors Center volunteers have updated tourism information and current brochures in the racks for visitors. 4. Stay in close contact with volunteer service organizations and the community at- large in maintaining support for the ongoing volunteer recruitment and training program. 5. Provide updated and timely printed collateral (brochures and guides) to visitors that inquire about the Roanoke Valley. 6. Collect exit survey information from visitors to determine their pattern of visitation. 7. Collect permission-based e-mails in order to add to the Marketing Department's database for future marketing efforts. 8. Maximize awareness of the Roanoke Valley in the Virginia State Welcome Centers, Virginia Rest Areas, and other key consumer outlets. Visitor Services Imolementation 1. Monitor brochure inventory and inform suppliers to replenish as needed. 2. Act as the receptionist for all RVCVB incoming calls and transfer to the appropriate extensions. 3. Continue to operate the segway ambassador program for regional events and festivals by recruiting friendly, qualified riders to represent the RVCVB. 4. Manage an exit survey program that will include local attractions and regional visitor centers. 5. Continue to coordinate closely with the RVCVB's contracted mail house for fulftlled inquiries. 6. Work closely with the RVCVB' s brochure distribution service on shipments of brochures to all distribution points and in response to co-op advertising requests. 7. Maintain close relationships with State Welcome Center management by communicating with them via e-mail, personal visits and sending updated collateral material in sufficient quantities to service their needs. 8. Continue to e-mail Welcome Center management frequent updates regarding activities in the Roanoke Valley and refer them to the website for further information. 9. Supply Roanoke Valley Visitors Guides, Roanoke Valley padded maps to rest areas, hotels and motels, and attractions on a regular basis as inventories allow. 10. Maintain a list of current events and festivals as well as other visitor information with the latest announcements to supply to visitors upon walk-in and telephone requests. 11. Frequently contact volunteer organizations to maintain awareness of the tourism ambassador program and participate with other local volunteer services organizations. FY 2010-11 Tourism Sales Plan ANNUAL GOALS 1. Hotel Sales Leads 2. Non-Hotel Leads/Referrals 3. Hotel Bookings 4. Non-Hotel Bookings 5. Day-Trip Groups 6. Day-Trip Visitors 7. Day-Trip Economic Impact 8. Overnight Groups 9. Overnight Groups Room-nights Generated 10. Overnight Groups Economic Impact 15 10 10 5 10 380 - $22,800 15 300 - $85,800 STRATEGIES AND IMPLEMENTATION 1. Target memberships in major group travel industry associations as budget allows. . American Bus Association . Tennessee Motorcoach Association · North Carolina Motorcoach Association 2. Utilize database marketing to maintain detailed history of tour operators interested in the Roanoke Valley. · Manage data using Simpleview software system. · Generate leads to members after contact with tour operators. 3. Host site visits as needed. · Work with community partners to host tour operators. 4. Maintain relationships with tour operators through telecommunications, e-mail, and direct mail as the budget permits. . Add operators to Simpleview and manager databases. · Send seasonal e-newsletters to inform operators about the Roanoke Valley. . Update web content including suggested itineraries · Maintain an active step-on guide program for greeting and touring groups. 5. Continue to meet regularly with Roanoke Valley attractions to share ideas, present programs, and monitor the business situation with the Roanoke Valley. . Bi-monthly attractions meetings. · Planning meetings as needed to communicate upcoming RVCVB programs. FY 2010-11 Marketini! Plan Goals 1. Generate 200,000 website unique visitors. 2. Generate 25,000 fulfilled print and web site inquiries that will be answered by the Roanoke Valley Vacation Guide. 3. Book web-based 100 hotel rooms generating $5,000 in total revenue from www.visitroanokeva.com using a room booking company. 4. Book 40 golf packages generating $100,000 in total revenue through the Martin Travel and RVCVB joint marketing effort. 5. Implement Simpleview, a new vertical software system 6. Apply for and generate $25,000 in grant revenue. Marketine: Stratee:ies 1. Identify and promote the key positioning support elements that will differentiate the Roanoke Valley as a destination compared to its regional competitors. 2. Develop a ranking system to take into account variables important to both meeting planners and leisure travelers. 3. Roanoke Valley's "Have a Blue Ridge Day' will be used locally, regionally, and nationally as a convention and leisure destination with quality lodging, amenities, and offerings that are unique only to the Roanoke Valley. 4. Craft an advertising and promotional plan that will strategically reach the target audience utilizing primarily internet as well as broadcast and print mediums to deliver the Roanoke Valley positioning. 5. Maximize Roanoke Valley's "Have a Blue Ridge Day" presence to take advantage of the increasing popularity of the internet (Web 1.0) and selectively work with social websites (Web 2.0). 6. Develop overall advertising to take full advantage of changing trends in Sunday through Thursday and Thursday through Sunday travel. 7. Oversee and manage Simpleview through database management and the Extranet. 8. Solicit grant dollars from the Virginia Tourism Corporation and/or other sources. Group Trade-Related Strate2:ies 9. Allocate meetings resources in the following manner: . Associations (50%) . Sports (50%) 10. Allocate association meetings resources toward the following segments in rank order: . Religious . Education . Health-related . Soft Adventure/Outdoors . Fraternal 11. Target associations meeting planners (primary SMERF) and sports markets with the message that the Roanoke Valley is the best meetings and events package in Virginia. 12. Maintain as advertising presence in non-for-profit directories and other publications that target the Roanoke Valley's traditional state, regional, and national associations. 13. Develop co-op opportunities between the RVCVB, meeting facilities, convention properties, and sports venues across all marketing segments in the region. Consumer-Related Strate!des 14. Use the Roanoke Valley's "Have a Blue Ridge Day" to target regional feeder markets. 15. Continue to build the Roanoke Valley as a visitor destination with the consumer message that invites visitors to "Have a Blue Ridge Day" and take a Blue Ridge Mountains vacation in the Roanoke Valley. 16. Promote and clearly define the key selling seasons. 17. Identify and develop cooperative marketing ventures in targeted feeder markets with stronger consumer products and service-related brands. 18. Expand into niche segments that offer unique opportunities for Roanoke Valley visitors. 19. Remain active in local, regional and state organizations to leverage additional exposure. 20. Explore ways to establish mutually beneficial relationship with our neighboring Convention & Visitors Bureaus (i.e. New River Valley, Bedford, Lynchburg, and Lexington, etc.). 21. Maximize the effectiveness and efficiency of RVCVB media spending by negotiation of promotional space. 22. Develop media that will reach the high volume traffic flow on Interstate 81. Group & Trade Advertisin!! Implementation 1. Develop creative with the following elements. Medin!! & Event Planner . Modern hotels with a variety of nationally-recognized, high quality brands. · Spacious meeting facilities available for large groups and sporting events. · Easily accessible by drive market as well as convenience to get in/out of airport · Easy to get around in downtown Roanoke and Salem as well as the region. · The Blue Ridge Mountains and Smith Mountain Lake are nearby. Consumers · A growing modern community with a distinctive Southern charm. · Being close to the Blue Ridge Mountains provides opportunities for hiking, biking, scenic drives, soft-adventure, etc. · Unique attractions like the Virginia Transportation Museum, Mill Mountain, and a multitude of other family-friendly festival and events. . Laid-back and relaxing lifestyle. . Easy to get to. 2. Roanoke Valley's "Have a Blue Ridge Day" will be the creative theme line for the Roanoke Valley. · It's time to shrug off the stress of modern life. It's time to feel how easy everything can be, whether you're focused on business or pleasure. It's time to "Have a Blue Ridge Day." 3. Target the following feeder markets based on general dimensions, historical and market prioritization criteria Danville, Greensboro, Durham, Raleigh, Winston- Salem, and northern Virginia D.C. suburbs. 4. Develop meeting planner advertising and promotional campaigns that target Virginia and the central-Atlantic region to consider the Roanoke Valley as a meetings destination. · Meeting Planners for professional associations, non-profit organizations, and businesses · Meeting influencers including executive leadership of businesses, non-profit organizations and professionals associations. 5. Develop and implement internet campaigns that specifically target the following five promotional seasons in rank order: · Summer (June - Labor Day) · Fall (September - October) . Spring (March - May · Holidays (November - December) · Winter (January - February) 6. Work closely with attractions and hotel co-op partners to develop joint marketing programs: . Blue Ridge Digest . Virginia Travel Guide 7. Maximize consumer targeting through use of the internet by developing targeted programs through the use of Simpleview software databases: · Use E-Brains and Trip Advisor to target consumer and meeting planner lists with the Roanoke Valley message. . Utilize Destination Virginia local search enhance internet presence. Collateral Materials and Publications Stratee:ies & Imvlementation 1. Create quality Roanoke Valley promotional materials and publications to support the efforts of tourism, convention sales, partnership services and visitor services. . Stationary (July) . Sales Folders (September) . Tourism Fact Card (October) . Annual Report (October) . Map Pads (October) . VIP Pass (October) . Visitors Guide (December) . The Menu Restaurant Guide (December) . Hospitality Booklet (February) . Map Pads (April) . Marketing Plan/Program of Work (June) . Lead Cards (June) 2. Develop new marketing materials for special events, direct mail e-vites, and promotional items that are used to attract customers or to enhance partner relations. . Annual meeting invitation · Purchase new photography for RVCVB digital images creative gallery . Compile new b-roll footage · Create banners, signage, and booth displays as needed for promotional/marketing events and tradeshows Website Develovment & Manae:ement The RVCVB's web site is the primary communications/marketing vehicle for the destination marketing organization. The website is used to market to consumers, travel professionals, and meeting professionals for the intent of attracting visitors and professional customers to the Roanoke Valley as a destination. The website also acts as a servicing tool for the working media as well as the RVCVB partners. A significant amount of RVCVB staff time and resources will be devoted to launching a new website (www.visitroanokeva.com) in an effort to keep it attractive, current and dynamic enough to adequately service all customers and group needs. Website Stratee:ies & Imvlementations 1. Maintain the RVCVB's new website with current information related to tourism and conventions/meetings. This will include the following: · Continuously monitor and update events, membership news, photographs, breaking announcements, etc. · Work with Simpleview to create a dynamic and attractive new destination website. · Review and update copy on a regular basis. · Continually update graphics throughout the website so that it will remain attractive to repeat visitors. 2. Continue to provide online one-stop shopping room reservations opportunities and drive. · Provide listings, prices and amenities available for all RVCVB lodging members. 3. Develop web site social media (Web 2.0) opportunities that will drive interest in the Roanoke Valley as a destination. · Build Facebook and Flickr topical websites that are of interest to web communities that use social sites. · Continue to provide interesting content including text, copy, video, etc. that will allow for growth of these social sites. · Monitor the site closely to make sure that no inappropriate content is allowed on the sites. Grant and Research Strate2ies & Implementation 1. Apply for VTC Marketing Leverage Grant in July 2010. 2. Continue to subscribe to independent, third part sources that track Roanoke Valley industry performance: · Smith Travel Research that monitors lodging activities. · Website tracking report through Google Analytics. · Roanoke Valley room booking reports through Pegasus. E-Marketin2 & Customer Relationship Mana2ement (CRM) Strate2ies & Implementation The RVCVB targets meeting planners, tour operators, and consumers through e-marketing to attract "lookers" who are potential customers and CRM to service and keep "bookers" who are customers. The RVCVB has developed several e-tools (Exact Target and Simpleview databases) that serve as "touch points" to lure and keep customers. E-Marketing Campaigns to "Lookers" · "Have a Blue Ridge Day" e-newsletters are sent monthly to the RVCVB's existing customer databases · Special e-invitations will be sent to meeting planners for F AM tours and special events. · Individual sales calls electronic follow-ups will be sent through the Simpleview CRM system to meeting and event planners by the sales department. · Meeting and event planners will receive RFP electronic replies. · Campaigns will be directed toward the current R V CVB database and purchased databases (E-Brains & Trip Advisor) that target potential RVCVB customer prospects. Simpleview CRM Campaign to "Bookers." · Satisfaction surveys will be sent to the customer database of customers who have booked rooms on the RVCVB website. · Meeting planners services will be introduced bye-mail one month before a booked meeting takes place. · Pre-event e-notices will be sent to planners seven days before a booked meeting. · Post-event e-thank you surveys will be sent seven day after a Roanoke Valley meeting is conducted. FY 2010-11 Partnership Services Plan Goals 1. Secure $9,000 in co-operative marketing revenue in support of print and other advertising efforts. 2. Generate $66,325 in RVCVB partnership dues collected from industry partners. 3. With assistance from the Administration Department, track a projected $30,000 for in-kind services that is donated annually from RVCVB partners. 4. With complementary partnership being offered to Roanoke Valley restaurants for one year (July 1,2010 - June 30, 2011), increase the number of restaurant partners from 29 to 87. RVCVB Partnershiu Services Stratet;!ies and Imulementation 1. Work aggressively in all marketing to encourage and solicit industry partners to support RVCVB programs and activities. 2. Solicit sponsorship support for the RVCVB marketing programs including by not limited to information on www.visitroanokeva.com and printed collateral (i.e. Visitors Guide). 3. Encourage attractions to work together to develop cross-selling programs including but not limited to CVB brochure distribution. 4. Solicit support of cooperative advertising and promotional programs for input and sponsorship buy-in support. 5. Manage and maintain partner records, including updates through the Extranet. 6. Manage and track marketing services/advertising and sponsorship investments. 7. Increase partner visibility on w\vw.visitroanokeva.com by maintaining accurate partner records on the web. 8. Produce an RVCVB Annual Report and Visitor Impact Card that will be distributed to partners, community leaders, and governmental officials. 9. Work closely with the Visitor Services Department to see that the appropriate partners are represented to the visitor through visitor center brochure distribution as well as being sure visitor information counselors and volunteers are educated about partner offerings and services. 10. Work with all RVCVB departments to support, advocate, and encourage partnership involvement and satisfaction with overall RVCVB performance. FY 2010-11 Sales Plan ANNUAL GOALS 1. Qualified Sales Leads 2. Confirmed Bookings 3. Definite Room-night Bookings 31 23 8,000 STRATEGIES AND IMPLEMENTATION 1. Develop local contacts that can assist in prospecting for Roanoke Valley meetings and sports events business. . Host coffees and lunches at local educational institutions. . Speak at Rotary, Kiwanis, and local civic clubs. . Encourage local members participation in trade shows the RVCVB attends. 2. Develop an effort that will provide meetings and events that cater to area's strengths. . Target sports events for regional properties. · Target association and corporate meetings for centralized properties. 3. Maintain memberships in key state, regional, and national associations. . Vrrginia Society of Association Executives · National Association of Sports Commissioners . Amateur Athletics Union 4 . Work to ensure effective presentations. · Work with Roanoke Valley lodging industry on how to customize their proposals. . Shop the competition. · Customize each bid book to address the meeting or event planners objectives. 5. Support activities that will ~ssist in building relationships with meeting planners. · Actively participate in the Vrrginia Society of Association Executives (VSAE). · Host coffees and lunch at local educational institutions' facilities. · Conduct a spring F AM toUf. 6. Maintain a superior level of convention services for all meetings. . Welcome signage. . Attendance building brochures. . Work with DMAI to start reporting 100% of meetings business through l\1INT. 7 . Work closer with lodging members and facilities to improve communications. . Conduct a quarterly Director of Sales meeting to discuss meeting business. · Continue to meet quarterly with the Sport Marketing Committee to develop future sports events business. · The Executive Director will conduct a quarterly General Managers meeting to discuss lodging industry issues include training, industry growth, etc. 8. Working with the lodging and facilities, target the following market segments for future meetings and events business: . Maintain an aggressive community-wide Amateur Sports effort. . Maintain an emphasis on pursuing community-wide Religious Meetings. .. Develop a new emphasis Education. Fraternal. Health~related, and Soft Adventure/Outdoor meetings. 9. Develop meetings and events business that targets during key seasons and times. · IdentifY meetings and sports events business that occurs during the winter and summer seasons. · Identify meetings and sports business that will enhance business from Thursday through Sunday. 10. Fully utilize the new Simpleview software system. . Create new databases to track the meetings and sports events business. · Manage all leads and track all fonow-up with meeting business within the system. · Train lodging and facilities on the use of the extranet system. · Incorporate DMAI's MINT database to develop future prospects. · Implement the Customer Relationship Management system in order to promptly follow-up on all prospects and to efficiently service booking meetings and events. 11. Working with the R VCVB' s Marketing Department, utilize Simpleview and MINT with efficiencies and generate interest. · E-mail messages to include current messaging about the Roanoke Valley. . Develop a calendar of pre- and post-trade show campaigns. · Develop a thorough database of meeting and sports events e-mail addresses. · Develop a series of campaigns sent to the entire meeting and event planner database including use ofE-Brains, etc. Roanoke Valley Convention and Visitors Bureau Performance Measures June 2010 RVCVB Convention Sales Leads Results: FY2010-11 Goals FY2010-11 Actual YTO FY2009-1 O. Actual YTO FY2008-09 Actual YTO Sales Leads Generated 53 36 New Business 30 10 Maintenance Accounts 23 21 In-House (Single Property Business) 38 13 RVCVB C f d C f B k' FY2010-11 G I FY2010-11 A t I YTO FY2009-10 A t I YTO FY2008-09 A t I YTO on Irme onven Ion 00 mgs: oas c ua c ua c ua Confirmed Bookings 25 24 New Business 13 3 Maintenance Accounts 12 21 In-House (Single Property Business) 13 5 Confirmed Booked Room-nights Generated 13,005 19,660 New Business 2,285 541 Maintenance Accounts 10,720 19,119 In-House (Single Property Business) 2,285 559 Estimated Spending Delegate $ 12,860,488.00 $ 18,433,950.00 Groups Serviced (Sports & Meetings) $ 24,239,883.00 $ 18,778,950.00 , ~ ,~~ ":'71. - .;'3 ., " "r, r . :. i.':""",":~ Y:, .. l~-~., ., :.,'.\....'.,c,':,.: "v_, ;;:;\ 'c,,":,';Y, :;:,....y :"..' :C",":o,'", " '. '" ,- ..:.: :' . -. ~-" :" '. /. ~, ,"- t.. '", i . . -~. 4;.. .-. ',-", .'1',..;: ,.,<:. RVCVB Tourism Goals: FY2010-11 Goals FY2010-11 Actual YTO FY2009-10 Actual YTO FY2008-09 Actual YTO Hotel Leads 12 66 66 Non-Hotel Leads/Referrals 10 NA NA Hotel Bookings (Actual) 10 80 96 Non-Hotel Bookings 5 NA NA Note - Non-Hotel leads and bookings have not been tracked RVCVB Tourism Results: Goals FY2009-10 Actual YTO FY2008-09 Actual YTO Day-Trip Groups 10 64 61 Day-Trip Visitors (avg. 38 per tour) 380 2,432 2,318 Day-Trip Economic Impact (avg. $60.00 per) $22,800.00 $145,920.00 $139,080 Overnight Groups 15 80 96 Overnight Groups Room-nights Generated 300 1,577 1,814 Overnight Groups Economic Impact ($105/pp/dbl) $63,000.00 $331,170.00 $453,500.00 Total Group Economic Impact $85,800.00 $477,090.00 $592,580.00 Above figures based on current financial resources available to support marketing and sales programs. Note - Based on economy the average per person expenditure was reduced to $105.00 per person/double occupancy Updated 07/30/2010 Roanoke Valley Convention and Visitors Bureau Performance Measures June 2010 Marketing & Communications FY Results: FY2010-11 Goals FY2010-11 Actual YTD FY2009-10 Actual YTD FY2008-09 Notes Actual YTD Total Circulation Publicity 10,000,000 NA NA Total Media Value Publicity $ 400,000.00 $ 752,334.00 $2,845,706 Total Free Advertising NA $ 59,382.00 $39,232 Total Web Site Unique Visitors 200,000 154,226 167,569 Total Fulfilled Inquiries 25,000 134,410 134,596 Web Site Hotel Room-night Bookings 100 18 Nfl Web Site Hotel Revenue $ 5,000.00 $1,956 NA Total Golf Packages Sold 40 53 41 Total Golf Revenue $ 100,000.00 $117,660 $110,700 Total Package Room-night Sales NA NA NA Total Packaae Revenue NA NA NA RVCVB FYM k. 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COC") ...- C") mo> ..- ..... ...- ..... - c c Q) Q) E E Q) Q) c c ro ro CiCi c Q) wo o .... - It) C I- > (.) IE ell .. I- .. <C 1:: o Q. .. < Cii l: .2 C) Q) 0::: CD ..llI: o l: ell o 0::: o ...- o ~ o ct> -- I'-- o -0 Q) - ro -0 a. ::) o t t T ... i' oS, , elm e flny / H.nt:!; Budget/Financial Overvie,w Background and Preparatory Information For August 30 Strategic Planning Work Session August 2, 2010 Purpose of Briefing · Council Strategic Planning Work Session planned for August 30 -Focus on developing strategic priorities · Available resources determine the level of support that can be directed to address priorities · Important to understand key budget and financial trends 2 ..... .' , - . , , :''''" ... 'i . :"', ' .~ \ ~ . '\. { ~, .~.. 1'........ i ~ '. ?~ '- t ........ . , ' " Briefing Focus · Review selected budget and financial trends · Plan to engage Council in a detailed review of ICMA Trend Indicators in the coming months · Review concept of priority based budgeting and budgeting for outcomes 3 · Budget growth until FY 2009 primarily from local economy · Facilitated growth in ~ funding to Schools and .2 - investment in capital ~ projects, pubic safety, cod enforcement, employee compensation, library staffing and programs, greenway maintenance. · Budget contraction beginning in FY2010 Adopted Budget $250 $200 $150 $100 $50 $0 2006 2007 2008 2009 2010 2011 2011 Fiscal Year ! Without 2% increase in prepared food and beverage tax 4 · Prior to FY 10, reductions were both across-the- board and targeted · In FY 10, focus shifted to program and service level reductions Reductions Required, To Balance Budget $10 $9 $8 $7 ~ $6 ~ $5 - :i $4 $3 $2 $1 $0 FY 2007 FY 2008 FY2009 FY 2010 FY 2011 Eliminated 188 positions since FY 2007 5 FY 2011 General Fund Revenue Budget By Major Category . Real Estate Tax $ 82.6 Othe r Local Othe r Local' Intergovernmental $ 66.4 Taxes Reve nue . 4% 1% Personal Property $ 19.4 Sales. . 7% Real Estate . Sales $ 18.0 Charges for 32% Business License $ 12.1 Services . 4% . Prepared Food $ 15.3 . Charges for Services $ 10.0 Utility Consumer . Utility Consumer Tax $ 9.4 Tax Pe rs onal 4% . Telecommunications Property $ Tax Tax 7.3 9% . Other Local Taxes $ 9.5 . Other Local Revenue $ 3.4 . TOTAL $ 253.4 Million 6 " General Fund Revenue Remains Stable $300 . Average annual growth in General Fund revenue 5.0% 0.5% from FY 2005 to FY 2011 $250 (Budget) is 2.20/0 $200 . FY 2010 Projection anticipates a 1.7% decline $150 from original budget III l: expectations ~ :E $100 .5 ~ . FY 2011 Budget represents a 0.30/0 growth from the FY $50 2010 Projection $0 - FY 2011 Budget includes $3.83 million meals tax rate increase to provide additional support to schools. . Without the meals tax, the decline in revenues would be 1.180/0 from FY 2010 Projection 2005 2006 2007 2008 2009 201 o Adopted FY 201 0 2011 Adopted Budget Projection Budget Fiscal Year . General Property Taxes m Permits, Fees and Licenses II Revenue from Use of Money and Property III Charges for Services . Other Local Taxes . Fines and Forfeitures [J Intergovemmental [J Miscellaneous Note: Percentages above bars refer to annual percent change Other Local Taxes include local portion of state sales, personal property, telecommunication, utility, cigarette, motor vehicle license prepared food and beverage, transient room 7 Real and Personal Property Tax Revenue · Average annual growth in property tax revenue from FY 2005 to FY 2011 (budget) was 4.3% · FY 2009 property tax revenue was approximately 39% of total General Fund revenue; since 2005 this percentage has been 37.5% on average · FY 2010 Budget assumed a 0.6% decrease from the FY 2009 Budget and 0.70/0 decrease from FY 2009 actual results · Estimates for 2010 anticipate slightly higher performance vs. budget · FY 2011 Budget assumes a 0.4% increase from FY 2010 projected results II) c: ~ :E .5 ~ $40 $120 3.0% 0.4% 0.6% $100 $80 $60 $20 $0 2005 2006 2008 2009 201 0 Adopted FY 2010 2011 Adopted Budget Projection Budget 2007 Fiscal Year Note: Percentages above bars refer to annual percent change 8 , , , . Other Local Tax Revenue · The City has a diverse group of local taxes' · Average annual growth in Other Local Tax Revenue from FY 2005 to FY 2009 is 2.60/0 · FY 2009 Other Local Tax Revenue was 270/0 of total ~ ~ $50 General Fund revenue. :E Since 2005 this percentage ~ $40 has been 300/0 on average · FY 2010 projections assume an 6.20/0 decline from FY 2010 Adopted Budget · FY 2011 Budget assumes a 5.4% increase from FY 2010 Projection, including increase in prepared food and beverage tax $100 $90 $80 2.8% 1.6% $70 $60 $30 $20 $10 $0 2005 2006 2007 2008 2009 2010 Adopted FY 2010 2011 Adopted Budget Projection Budget Fiscal Year Note: Percentages above bars refer to annual percent change 9 FY 2011 General Fund Expenditure Budget By Major Category . Schools $ 75.2 Pu blic Safety $ 57.0 All Other . 3% . Health & Welfare $ 38.9 Debt Service 5% . Public Works $ 23.7 Public Safety . Debt Service $ 13.7 23% ' . General Gov. $ 12.3 Parks, Rec.& Community . Parks, Rec. & Cult. $ 9.1 Cultural Dev. 4% 2% . Judicial Admin. $ 7.4 ~ Health & Community Dev. $ 6.0 . 5% Capital Welfare Judicial Projects 15% . Capital Projects. $ 2.4 3% 1% Public Works . All Other $ 7.7 9% · TOTAL $ 253.4 10 . . .. '., " ,. .' The City of Roanoke has continued to support education as the Commonwealth has made cuts Local funding to Schools has remained stable during current economic climate and will increase duringFY 2011 $80 $70 $60 U) $50 c 0 $40 .- - - .- :E $30 $20 $10 $0 FY06 FY07 FY08 FY09 FY10 FY11 Budget Fiscal Year 11 The City has increased funding per student ,Local funding per student Source: City of Roanoke CAFR and School Average Daily Membership from Virginia Department of Education Superintendent's Annual Report Fiscal Year 12 . " . . '.. '..'. I. , General Fund Expenditures ~Average annual growth in General Fund Expenditures from FY 2005 to FY 2011 (budget) is .3.0% ~ Implemented expenditure reduction strategies which include reductions to department budgets, hiring freeze, deferring planned expenditures for fleet replacement, technology capital, and conservatively managing the budget contingency $250, $200 $150 III C ~ $100 ~ .5 ~ $50 $300 5.6% (0.5%) (0.9%) $0 2005 2006 2007 2008 2009 2010Adopted 2011 Adopted Budget Budget Fiscal Year . General Govem ment . Public Works o Com m unity Development o Tran sfers . Ju dicial Administration . Health and Welfare' g Education CliI Public Safety IiilI Parks, Recreation and Cultural D Oth er Note: Percentages above bars refer to annual percent change 13 Budget/Financial Outl ok · Slow recovery from recession · Recovery for many municipalities will lag behind state and nation · Slow growth in local revenue, with continued possibility of additional contraction · Continued uncertainty in funding from Commonwealth of Virginia 14 , . ,,' 'I' r Co ., . . . ,r:...'- ' ,r .6rieAir1j Item t./ Budgeting for Outcomes Despite signs of a recovery, if a slow one, in other elements of the economy, it may be years away for many municipalities. Between now and 2012, America's cities are likely to experience shortfalls totaling $55 billion to $85 billion, according to a survey by the National League of Cities, because of slumping revenues from property taxes and sales taxes and reduced support from state governments. ~ New York Times, July 26, 2010 2 " 1'-. , , , -~. \ , -r-?u t;'H hJ\j ; .Cc- \ k i .-t ,'V \..1 . 1 >.~.,.!\. '"" '1;, ".". ..t'" \ . . 1 I \ Organizations that thrive during tough times (according to leMA) · Establish early warning systems · React quickly to trends and factors · Have migration strategies to weather changing environments · Apply rigor to determine whether programs are working · Are never satisfied with current level of performance · Prioritize based on community values 3 Why do we need a different approach to budgeting? . · Permanent fiscal crisis? (tax reform, rising costs, increasing demand) · Cynical public · Perception that government is broken - citizens don't receive results for the taxes they pay · Shift focus to delivering results at a . price citizens are willing to pay 4 .; ': . , , l I 1 . - Typical budget balancing techniques are not sustainable · Shift funds from other accounts · Borrow - shift costs to next generation · Pension contribution hol'iday · Use reserves/sell assets to fund operations · Temporary cost cuts (e.g., training) · Defer capital replacement and maintenance · Across the board cuts 5 ijt_.. b... N.. , , , . ,. '. .: ',. .' I .i .' '. .....' .. ... :... .. '..,'. ' "...". '..116., ,.. . ...' 'I'~.' 1".* i .'''.",..1.'' ..'. .... itll I',: .1 i~ '.11. .: .~;~''''u" ill' :.,' i~""!P ,'., JiIIIIIIi..", Across the Board Cuts Address $14.5 Billion Shortfall · California Governor's Office: "Across-the-board ' approach spreads reductions as evenly as possible so no single program gets singled out." · Reaction: "the governor's approach would be like a family deciding to cuts its monthly mortgage payment, dining-out tab and Netflix subscription each by 10ok, rather than eliminating the restaurant and DVD spending in order to keep up the house payments." 6 , ' , , . ,1 l "The usual, political way to handle a projected deficit is to take last year's budget and cut. It is like taking last year's family car and reducing its weight with a blowtorch and shears. . But cutting $2 billion from this vehicle does not make it a compact; it makes it a wreck. What is wanted is a budget designed from the ground up." Seattle Times editorial, Nov. 17, 2002 on Washington State's use of a BFO process. 7 Budgeting for Outcomes Process Choose priorities of government Create req uests for results I nvite offers from sellers Rank the offers Allocate funds to priorities Decide what to buy Present the Outcome Budget Establish the price of government 8 . .' What Results Matter Most? · Ask your citizens - Surveys - Focus groups - Internet surveys '. Build on existing work - Vision or priority statements - Strategic plans · Elected leaders make the final decisions 9 Mesa County Citizens Priorities I want Mesa County to manage and preserve public resources. I want to feel safe anytime, anywhere in Mesa County. Continue to efficiently and effectively protect and manage all public resources Continue to promote and protect public safety I want Mesa County to have a Variety of industries that will promote a healthy economy. I want a community where citizens of all ages can be healthy and successful. Promote e~onomic vitality in Mesa County Continue to promote and protect public health and the success of all citizens. I want plans and infrastructure that maintain quality of life in the face of rapid growth. Create well-planned and developed communities ~ MESA ~ COUNTY 10 I want to I)ve in a community that reduces poverty by empowering motivated people to become economically self-sufficient I want to live in a city that encourages & supports appropriate economic growth that creates jobs, expands city revenue and improves neighborhoods and commercial corridors I want to be safe and feel safe from crime, fire and other hazards anywhere in the City I want to live in a city of strong and vibrant neighborhoods that are clean, safe, and encourage a sense of . community I want a fiscally responsible, accessible and responsive government that maximizes use of public resources for services I need I want to live in a community that promotes health through good infrastructure (e.g., water, sewer) while preserving the environment for future generations I want to live in a community that provides recreational and cultural opportunities that will keep my mind and body active and that recognize the diversity of its citizens I Budget Priorities it Results teams for each priority · Multi-disciplinary employee team · Tasked with... - Refining priority statement - Developing indicators to measure progress in a~hieving priorities - Researching causal factors of their priorities - Developing strategy maps - Developing requests for offers - Ranking offers - Negotiating cost reductions with departments 12 " ' / . Education/GED . Workforce Development . Entrepreneurial Programs t . Childcare . Housing . Family Planning . Food . Transportation . Healthcare ~A .~~ . ~t\... .~. .~ ~ . Financial Education . Bank the "unbanked" , . Home Buyer Programs . Free Tax Preparation (EITC application) 13 Culture and Recreation ( l c: Engag,ecj and 1Educateq Ot>. 'f11e/Jt ---- .".- (1'h)'S!(:llI ~Mties f 0 Recreation aI Opportunit ies "Build Social' :1 u(\\'-'i C.o~~~'-'{\ . 'af\O .~~\eS ~Ce ~'aoC~~'(\ ':19 (;~0 Cctu ~ Cq"lo · ~/]"i r.lo/] Chl't] i/I}(j f}/]t Indicators of Success -Increase opportunities for postive adult and youth interactions -Improve proximity to well maintained public sites and facilities -Maintain or improve the health of citizens 14 -Water Treatment -Protect Raw Water Source -Distribution System -:Public Education/Training -Sanitation Management -Street-sweeping -Blight Eradication -Training/Community Outreach Health & Environment -Storm water Treatment/Maintenance -Pollution Control -Watershed Management -Public Education/Training -Greenhouse Gas Emissions Reduction -Solid Waste Diversion (Landfill Diversion) --Waste Reduction -Public Education/Training 15 High Performing Government · Accountability and Integrity · Long Range Strategic Planning · Transparency · Intergovernmental Advocacy · Competitive Recruitment " · Workforce Development · Creativity and Innovation · Succession Planning and Engagement · Balanced Budget · Long Range Fiscal Planning · Professional Best Practices · Asset Planning and Management · Capital Strategy and Investment · Sustainability · Collaboration · Communication · Accessibility · Responsiveness · Professionalism 16 NEIGHBORHOOD VITALITY S,TRATEGY MAP "I want to live in ,I city of strong and vibrant neighborhoods that are clean, safe, and encourage a sense of com munity." 17 Neighborhood Vitality · NV-02 We seek offers that promote and integrate the careful development and maintenance of public realm and open space throughout the community. Specifically offers that: - Increase the safety, calmness, and accessibility of public streets and facilities, signage and open spaces, integrating pedestrian and cyclist friendly amenities where possible - Create, enhance and maintain facilities, parks and squares for the recreation and enjoyment of residents of all ages - Ensure public infrastructure is maintained at a "standard condition" level 18 . ., Culture & Recreation Request for Result · CR-02 We seek offers that provide a variety of meaningful "education and enrichment opportunities for all citizens. Specifically offers that: - Expose citizens to local and international art and heritage - Integrate with school curriculum to help citizens gain comprehensive understanding within and across various subjects - Develop practical work skills to build a more competent and multi-faceted local workforce - Provide accessibility across a number of parameters, including ADA compliance, cost, and amenities 19 Teams- Invite Offers · Departments (and some outside agencies) develop responses to the Requests for Results · Their offers are proposals on how to contribute to achieving the d,esired results - a performance commitment at a certain price 20 . . , . . , . The offers. . . · Promise a specific level of performance at a specific price. · Offers of services not departments · Include proposed measures of performance. · Are opportunities for departments to propose new, in'novative practices. · Assume no guarantee of funding based on historic funding levels 21 Neighborhood Vitality Offers. · Home Purchase Program · Park Maintenance · Flood Mitigation · · Urban Forestry · Tree Ordinance Admin · · Sanitation Code Enforcement · · Property Maintenance Code Enforcement · · Development Permitting & Inspections · · Assistant City Manager - PD · · Clean Sweep/Derelict Rental - (. .,.J>. I W , .. . . · Housing Improvement. Program Sidewalks/Curb & Gutter ADA Playground equipment maintenance CDBG Planning/ Implementation ROW Vegetation Maintenance Historic Preservation' Neighborhood Documentation Project 22 Office of the Mayor CITY OF WHEREAS, National Night Out is a national, crime and drug prevention event sponsored by the National Association of Town Watch (NATW); WHEREAS, the City of Roanoke is a Certified Crime Prevention Community; WHEREAS, it is important that all citizens know and understand that National Night Out is designed to heighten crime and drug prevention awareness, to demonstrate general support for and participation in local anticrime programs, to strengthen neighborhood spirit and police-community partnerships, and to send a message to criminals that neighborhoods are fighting back against crime; WHEREAS, the national theme for National Night Out is, "Give Neighborhood Crime and Drugs a Going Away Party;" and WHEREAS, the men and women of the Roanoke Police Department are committed to working with citizens to enhance their quality of life. NOW, THEREFORE, I, David A. Bowers, Mayor of the City of Roanoke, Virginia, call upon all citizens, neighborhood watch groups and community civic organizations to observe August 3, 2010, as the 27th Annual National Night Out, with appropriate ceremonies, events and observances and, do hereby proclaim Tuesday, August 3, 2010, throughout this great All-America City, as NATIONAL NIGHT OUT. Given under our hands and the Seal of the City of Roanoke this second day of August in the year two thousand and ten. ATTEST: .~?:;MT City Clerk ~ David A. Bowers Mayor CITY OF ROANOKE OFFICE OF THE CITY MANAGER Noel C. Taylor Municipal Building 215 Church Avenue, S.W., Room 364 Roanoke, Virginia 24011-1591 Telephone: (540) 853-2333 Fax: (540) 853-1138 City Web: www,roanokeva.gov August 2, 2010 Honorable David A. Bowers, Mayor Honorable David B. Trinkle, Vice Mayor Honorable William D. Bestpitch, Council Member Honorable Raphael E. Ferris, Council Member Honorable Sherman P. Lea, Council Member Honorable Anita J. Price, Council Member Honorable Court G. Rosen, Council Member Subject: Tax Exemption Request - Family Service of Roanoke Valley Dear Mayor Bowers and Members of City Council: Pursuant to the requirements of the Virginia Code, if it wishes to consider the application of Family Service of Roanoke Valley, City Council must conduct a public hearing. Family Service of Roanoke Valley is a Virginia non-stock, not for profit corporation that has applied for tax exemption of real property in the City located at 360 and 366 Campbell Avenue SW. This is to request that a public hearing be advertised on the above matter for Council's regular meeting to be held on Monday, August 16, 2010 at 7:00 p.m. A full report will be included in the August 16, 2010 agenda material for your consideration. WY su rllitt:d, Christopher P. Morrill City Manager c: Honorable Sherman A. Holland, Commissioner of the Revenue Honorable Evelyn W. Powers, City Treasurer Stephanie M. Moon, City Clerk William M. Hackworth, City Attorney Ann H. Shawver, Director of Finance R. Brian Townsend, Assistant City Manager for Community Development Sherman M. Stovall, Director of Management and Budget Susan S. Lower, Director of Real Estate Valuation CM10-00128 MINUTES OF ROANOKE CITY COUNCIL AUDIT COMMITTEE June 16, 2010 1. CALL TO ORDER: The meeting of the Audit Committee of Roanoke City Council was called to orde'r in the City Council conference room of the Noel C. Taylor Municipal Building at 4:00 p.m. with Chairman, Sherman P. Lea, presiding. Audit Committee Members Present Audit Committee Members Absent Others Present: Sherman P. Lea, Chair Court G. Rosen Dr. David B. Trinkle None Drew Harmon, Municipal Auditor William Hackworth, City Attorney Ann Shawver, Director of Finance Chris Morrill, City Manager James Grigsby, Asst. City Manager jOperations R. Timothy Conner, Partner, KPMG LLP Octavia Johnson, Roanoke City Sheriff David Bell, Major Deputy Sheriff Mark Jamison, Manager of Transportation Dwayne Dardenne, Streets - Maintenance Superintendent Dawn Hope Mullins, Assistant Municipal Auditor Pam Mosdell, Information Systems Auditor Debbie Noble, Senior Auditor Ann Clark, Senior Auditor Doris England, Administrative Assistant 2. APPROVAL OF MINUTES FROM MARCH 3, 2010, MEETING The minutes were approved without amendment. 3. INTERNAL AUDIT REPORTS A. Clerk of the Circuit Court No findings were noted by Municipal Auditing. Mr. Harmon advised committee members that the full audit report prepared by the Virginia Auditor of Public Accounts is available on the Commonwealth's website. Audit Committee Minutes - June 16,2010 Page 2 B. Police Cash Funds Mr. Harmon stated that the report covered 18 months and that no audit findings were noted. . c. Investigation Sheriff's Office - Canteen Funds Mr. Harmon reported the scope of the audit included purchases of small assets and prescription medications. He highlighted concerns related to the medication records maintained by Prison Health Services, a contracted provider of medical services in the Jail. Based on the records available, expensive medications were not adequately accounted for and were in some cases given to persons not named on the prescription, which is in violation of federal law. The medications involved were prescribed as HIV treatments and were non-narcotic. Mr. Harmon noted the audit focused on purchases of HIV medications with Canteen funds. Procedures for administering and securing narcotics were not evaluated. The committee discussed the specific circumstances involved and noted their concerns about compliance, liability, prisoner well being, and the absence of controls. Sheriff Johnson stated that her staff immediately met with Prison Health Services when the issues were brought to her attention and Prison Health Services has implemented new procedures to address them. She also noted that her department is currently negotiating with another contractor to provide prisoner care services. The committee asked that the Auditing department revisit these issues at that appropriate time to ensure they have been addressed. D. Transportation - Street Paving Mr. Harmon discussed that the audit included evaluating Transportation processes that ensure paving contractors provided the quality and quantity of pavement contractually specified and invoiced. He reported that the processes appeared sound and no findings were noted for this aspect of the audit. Audit observations related to the inventory of paved streets maintained by Transportation and the preventive maintenance program were discussed by the committee. The committee expressed concerns about the increase in pavement costs over the last three years. Transportation management responded that paving costs were affected by oil prices and that current pricing has improved. The committee asked if the streets noted as missing from the State inventory have been reported to the State. Mr. Harmon responded that Transportation planned Audit Committee Minutes - June 16, 2010 Page 3 to assess the streets in question by October and to report their findings to the State at that time. The Committee discussed the potential for utilizing geographic information systems to manage the street inventory. The city has an asset management system th,at is GIS based and is used by the Parks and Recreation division, and Building Maintenance division. Funding is not currel1tly available to inventory streets, sidewalks, and other assets which would be necessary to implement the system in Transportation. The committee discussed the potential of preventive maintenance to extend the life of streets and correspondingly reduce the lane mile paving goal, as well as the benefits realized from the changes in policy related to utility cut repairs and the need to continue the current policy. The committee also heard about the Transportation division's investment in infrared equipment that eliminates seams around manholes and pot hole repairs; thereby, protecting pavement ,from water damage. Chairman Lea ordered that items A through D be received and filed. There were no objection's. 4. UNFINISHED BUSINESS A. Receive and File - KPMG Reports, Year Ended June 30, 2009 The committee discussed the reasons behind the delays in FY2009 financial reporting. The implementation of a new financial system at the school division was noted as a significant contributor to the delays. Ms. Shawver expressed her concern that controls were not given adequate emphasis by school management. The committee asked if the schools were aware of Ms. Shawver's concerns, to which she replied that they were aware. Ms. Shawver noted that she and Mr. Harmon had met with school management to review internal control issues that had arisen from the audit. Mr. Harmon commented that in addition to a new system, the schools had significant changes in their staff, organizational structure, and chart of accounts. He noted the involvement of the School Audit Committee in monitoring issues with the new financial system arid financial reporting processes. He also discussed a recent audit of the payroll system which was completed with favorable results. The audit is available on Municipal Auditing's webpage. The committee asked if the school's new audit firm, Brown, Edwards & Company, will follow up on the concerns noted in the 2009 audit. Mr. Harmon noted the firm will follow up on the 2009 findings, as required by auditing standards. Audit Committee Minutes - June 16, 2010 Page 4 Chairman Lea suggested that Mr. Harmon provide the new members of City Council, Mr. Bestpitch and Mr. Farris, with background about the 2009 audit when he has a chance to meet with them. Chairman Lea ordered that item A be received and filed. There were no objections. s. NEW BUSINESS A. KPMG - Audit Plan for Year Ended June 30, 2010 Mr. Conner briefed the committee on the 2010 audit plan. It was noted that federal grants received by the School division will no longer be included in the City's Schedule of Expenditures of Federal Awards. School grants will be audited by the School Division's new audit firm and included in the School Division's financial report. Mr. Rosen commented that the committee has received a number of audits related to the Sheriff's Office. Mr. Harmon explained that the Auditor of Public Accounts requires that Sheriff's internal controls, both overall and related specifically to the Canteen Fund, be audited annually. Mr. Harmon asked Mr. Conner to describe the scope of his firm's audit procedures covering activities of constitutional officers. Mr. Conner stated that he would be glad to provide an outline to committee members at a later date. The committee discussed possible issues with audit coverage related to constitutional offices. Chairman Lea ordered that item A be received and filed. There were no objections. 6. ADJOURNMENT There being no further business, the meeting was adjourned at 5: 15 p.m. ~ rfip- Sherman P. Lea, Chair ROANOKE REGIONAL PARTNERSHIP PROSPECTS :,( ::>p 'it"''', t :: " y ,,:._ml"" ~< ~ ~'" " 2010 Mid Year Progress Report As you can see from the activity chart for the first six months of 2010, there has been a significant increase in activity of 28 percent overall. If activity continues at this pace, we will be back slightly above 2008 levels. There are currently 22 active prospect files. We anticipate two or three smaller projects to be announced in the next couple of months. The availability of several larger buildings, JTEKT, Frontage Road, and Johnson Controls will continue to have an influence on activity in the localities in which those buildings are located. The number of service requests, information provided not directly associated with an expansion or location has seen dramatic growth which is attributable to more people being aware of the level of information we can provide as well as better recording by staff. Particularly noted is that activity from VEDP has more than doubled compared to 2009 or 2008. The increase in VEDP activity is attributed to an improved relationship as well as efforts to continue to educate the VEDP staff. Prospects by sector continue to reflect a diverse group of interests. A significant increase in inquiries from the IntI. Council of Shopping Centers Show is reflected in the large percentage for that sector. This chart reflects inquiries, projects, and prospects only. Attracflol1. Sector HU4% . MllnufllCturillg - Generat imj.lletlUt . liatehouse/Distributi.f~ iiilOffice II lacal.llusiness II TntnSpmlatwn Mechatr.nkslldv. .rg. If Ufe Science Ehergy II fOOd 4, De"'!,,.. HIlT lDatiKenter t Caii Center mil Consultant: 2oio Business Recruitment Marketing Activity for 2010 YTD has been active as the Partnership participated in: Consultant Marketing Mission: New York International Council of Shopping Centers RE:Con 2010 7x24 Exchange (IT show) Data Center World VEDP Research Team Visit IMAGE BUILDING National print media mentions, not including the Blue Ridge Marathon or Gear Junkie Treasure Hunt, in the first half of 2010 were: , .. f o Washington Post o Southern Living o Where to Retire o USA Today o Backpacker o Outdoor Business o NY Times o Great American Outdoor Trails Syndicated Radio "Best of" notations included: 0' Blue Ridge Outdoors. January 2010 a. Best Urban Park, Carvins Cove Reserve Roanoke, VA b. Best'Outdoor Festival, Floyd Fest c. Favorite Section of the Appalachian Trail, Dragons Tooth, Catawba, VA d. Favorite Section ofthe Blue Ridge Parkway, Peaks of Otter o Forbes.com. April 2010 Best Cities for Business and Careers #39, 2nd highest in VA. o Restaurant Business Magazine. April 2010 Places to Open a Restaurant, #111/363 o Outside Magazine. May 2010 Best Jobs-Wilderness Adventure at Eagles Landing #25 o Kiplinger's Best Cities, May 2010 167 out of 367 The region receives significant mention on blogs particularly around specific events such as the Gear Junkie Treasure Hunt which appeared on such blogs as Outside Magazine, National Geographic Adventure; the Adventure Blog, Gadling, and, of course, Gear Junkie. It's impossible to catalog all blog mentions. The effort to raise visibility through media will continue to produce strong results since the Roanoke Valley CVB is putting significant funding into this function and will take some of load off of the Partnership in trying to cover such a broad swath of media and messages. Going forward, we will focus on lifestyle ~nd workstyle story angles. Roanoke.org received a facelift in early 2010 and has been supported by Adwords campaigns to reach about 8,000 visitors per month. The site refresh has improved click through rates, increased time on site, and lowered bounce rates about 5 percent. The Partnership has worked with Roanoke Regional Airport to update the messages on video screens as travelers are descending the escalator. We provided new photos and updated data/messages. The airport staff has also agreed to promote specific events on those screens. ASSET DEVELOPMENT Blue Ridge Marathon on the parkway: Attracted approximately 1,000 runners, brought attention to Roanoke, and had an economic impact of $346,776 for the one-day event. / Gear Junkie Treasure Hunt--Roanoke: Attracted about 300 participants, some from as far away as Hawaii, and gave the Roanoke region excellent exposure in international media. Roanokeoutside.com: launched in January 2010 and has steadily increased in traffic by about 8 percent each month and now attracts almost 6,000 visitors monthly. Touch Screen Kiosk: Began design of touch screen kiosk that will be placed in the "gate" area of the airport. Outdoor Retailer Trade Show: Exhibiting at the largest ~utdoor industry trade show in the world this August to reach retailers and manufacturers of outdoor equipment. Outdoor Industry Association (OIA) Conference: Sponsoring fall conference in Asheville and initiating conversation to have Roanoke considered for a future conference. Have provided lead to RVCVB. Adventure Tourism Workshop: Working with DBA and VTC to host "how to start an outdoor business" workshop this fall in Roanoke. Economic Impact Survey: Developed a standard economic impact survey, in partnership with the RVARC, to be used by any outdoor event. Outdoor Guide: Creating printed outdoor recreation gUide originally designed for entering class of medical students and expanded for grea~er distribution: July 21, 2010 By: Beth Doughty, Executive Director TWENTy-THIRD JUDICIAL CIRCUIT OF VIRGINIA CLIFFORD R. WECKSTEIN, JUDGE ROANOKE CITY COURTHOUSE 315 CHURCH AVENUE, S.W. P.O. BOX 211 ROANOKE, VIRGINIA 24002,0211 (540) 853-2435 FAX (540) 853,1040 CWECKSTEIN@COURTS.STATE.VA.US CIRCUIT COURT FOR THE COUNTY OF ROANOKE CIRCUIT COURT FOR THE CITY OF ROANOKE CIRCUIT COURT FOR THE CITY OF SALEM COMMONWEALTH OF VIRGINIA July 14, 2010 The Honorable David A. Bowers, Mayor and Members of the City Council City of Roanoke 215 Church Avenue, S.W., Room 452 Roanoke, Virginia 24011-1594 Annual Report of the Board of Equalization Dear Mayor Bowers and Members of Council: I am enclosing the Report of the Board of Equalization for the taxable year July 1, 2010 through June 30, 2011. This year, the Board received and considered 35 appeals, of which 12 were commercial and industrial, and 23 were residential. One residential appeal was withdrawn before the Board rendered a decision. Last year, the Board heard and considered 59 appeals. The year before, 56 appeals were heard and decided, down substantially from the 104 appeals the Board considered in 2008-2009. The Board recommends that future Boards continue to have office spac~ separate from that occupied by the Office of Real Estate Valuation. The members of the Board appreciate the fact that the City's Administration has provided such office space, along with furniture, computers and software for the Board's exclusive use. The members of the Board were grateful for the pleasant cooperation and support that they received from Susan Lower and the employees of the Office of Real Estate Valuation, and particularly for the praiseworthy service of Pat Lamb, who once again served as the Board's clerical secretary. Sharon L. Ramsey, Chairman, Thomas M. Hubard, Vice-Chairman, and Robert K. Floyd, Secretary, continue cheerfully and professionally to render Mayor Bowers and Members of City Council July 14, 2010 Page 2 yeoman service to the citizens of the City of Roanoke as members of this important body. I send best regards. cc: Mr. ChristopherP. Morrill, City Manager William M. Hackworth, Esquire, City Attorney Stephanie M. Moon, C.M.C., City Clerk Ms. Sharon L. Ramsey, Chairman, Board of Equalization Mr. Thomas M. Hubard, Vice-Chairman, Board of Equalization Mr. Robert K. Floyd, Jr., Secretary, Board of Equalization Judges William D. Broadhurst, Robert P. Doherty, Jr., Jonathan M. Apgar, James R. Swanson, and Charles N. Dorsey Board of Equalization Noel C. Taylor Municipal Building. Room 250 2 I 5 Church Avenue. SW Roanoke, Virginia 2401 I July 01, 2010 The Honorable Judge Clifford R. Weckstein Judge of the Circuit Court City of Roanoke Roanoke, Virginia 24011 Dear Judge Weckstein: )' ..r y ~~iJ ),I'.J' ,,0 ~ 1\1 ,~, We wish to inform you that the Board of Equalization has completed its work for the taxable year July 1, 2010 to June 30, 2011. The Board received 35 appeals. All properties were inspected with the following results: 35 Appeals were considered 23 Residential 10 Residential affirmed value 10 Residential decreased value 02 Residential increased value 01 Residential withdrawn before inspection 12 Commercial and Industrial 06 Commercial and Industrial affirmed value 06 Commercial and Industrial decreased value f Uj,.~ J~ The Honorable Judge Clifford R. Weckstein July 01 , 2010 Page 2 , Orders were dated and mailed onJune 30" 2010 informing each property owner of our L ' decision. We would like to thank the Office of Real Estate Valuation for supplying property data on various properties. We trust that this assistance will be available for future Boards. It is recommended that future Equalization Boards continue to have separate office space from the Office of Real Estate Valuation. Should you have any questions, please contact us. Respectfully, homas M. Hubar , Vice- hair an ~~~------------- Robert K. Floyd, Jr., se~t~ SPR/pal ~~ ROANOKE RETIREMENT ADMINISTRATION Noel C. Taylor Municipal Building 215 Church Avenue, SW, Room 461 Roanoke, Virginia 24011 540.853.2062 fax: 540,853.6142 August 2, 2010 Honorable David A. Bowers, Mayor Honorable David B. Trinkle, Vice-Mayor Honorable William D. Bestpitch, Council Member Honorable Raphael E. Ferris, Council Member Honorable Sherman P. Lea, Council Member Honorable Anita J. Price, Council Member Honorable Court G. Rosen, Council Member Dear Mayor Bowers and Members of City Council: Attached for your review is a summary of the Roanoke Pension Plan Board of Trustees' activities for the time period July 1,2009 through June 30, 2010. The written minutes of each Board of Trustees meeting are located in the City of Roanoke Retirement Office. On behalf of the appointed members of the Board of Trustees, we would like to thank City Council for the opportunity to be of service to our City. Sincerely, c?::~ C 7~ Chairman Attachment c: Stephanie M. Moon, City Clerk Board of Trustees, City of Roanoke Pension Plan Annual Report City of Roanoke Pension Plan Board of Trustees Fiscal Year Ended June 30, 2010 There were four meetings scheduled during the above referenced time period. July 8, 2009 Meeting Members present: Theodore W. Adkins Mayor David A. Bowers Darlene L. Burcham Carolyn H. Glover Michael W. Hanks Dav id C. Key J. Greg Reed Ann H. Shawver George F. Taylor The Board approved: · 4 retirements from Employees' Retirement System (ERS); and · 12 retirements from Employees' Supplemental Retirement System (ESRS). The Board denied: . 1 occupational disability. The Board recognized the deaths of 2 retirees and updated the payees to their spousal be neficiarie s. Becker, Burke Associates, Incorporated's March 31, 2009 quarterly investment update was presented by Mr. Key. It was also reported that the Pension Investment Committee had approved the addition of funds in indexed strategies that are not subject to restrictive trading policies. A rebalancing of the portfolio was approved by the Pension Investment Committee. Recent Investment Manager interviews were conducted and resulted in approval of the hiring of three new fixed income managers, Hillswick Asset Management, LLC, STW Fixed Income Management, and Wells Capital Management, Inc. October 14, 2009 Meeting Members present: Theodore W. Adkins Darlene L. Burcham Carolyn H. Glover Michael W. Hanks J. Greg Reed Ann H. Shawver George F. Taylor Annual Report - City of Roanoke Pension Plan Page 2 Members absent: Mayor David A. Bowers DavidA. Key The Board approved: . 8 retirements from ERS; and . 43 retirements from ESRS. The Board recognized the deaths of 2 retirees and updated the payees to their spousal beneficiaries. Mr. Taylor gave an overview of Becker, Burke Associates, Incorporated's quarterly investment update for the quarter and fiscal year-ended June 30, 2009. In light of the City residency requirement for Citizen Trustees as defined in City Code, Mr. Taylor submitted his resignation as a member of the Board of Trustees. He was in the process of relocating outside the City of Roanoke. January 13, 2010 Meeting M~embers present: Mayor David A. Bowers Darlene L. Burcham Carolyn H. Glover Michael W. Hanks David C. Key Ann H. Shawver Members absent: Theodore W. Adkins J. Greg Reed The Board approved: . 1 retirement from ERS; and · 36 retirements from ESRS The Board recognized the deaths of 5 retirees and updated the payees to their spousal beneficiaries. Becker, Burke Associates, Incorporated's quarterly investment update as of September 30, 2009, was presented by Mr. Key. It was noted that the Pension Investment Committee was considering replacement of Morgan Stanley Large-Cap Value Fund within the Plan's large-cap equity allocation, due to pending changes in the investment management team following the sale of Morgan Stanley's institutional fund business to Invesco. Interviews for replacement managers were scheduled to be held in the coming weeks. Annual Report - City of Roanoke Pension Plan Page 3 Special recognition was given to Ms. Burcham, who retired on March 1, 2010, for her service to the Pension Plan Board of Trustees. April 14, 2010 Meeting Members present: Theodore W. Adkins Carolyn H. Glover Michael W. Hanks Dav id C. Key Christopher P. Morrill Ann H. Shawver Members absent: Mayor David A. Bowers J. Greg Reed The Board approved_: . 2 retirements from ERS; . 9 retirements from ESRS; and . 2 non-occupational disabilities. The Board recognized the deaths of 2 retirees and updated the payees to their spousal beneficiaries. Becker, Burke Associates, Incorporated's quarterly investment update as of December 31, 2009, was presented by Mr. Key. The Pension Investment Committee submitted a recommendation to liquidate the Morgan Stanley Large-Cap Value Fund within the Plan's large-cap equity allocation. A motion was duly made and seconded, and the liquidation was approved. A motion was also requested to approve the hiring of SKBA Capital Management and to transfer funds from the Morgan Stanley liquidation to SKBA as the new large-cap value manager. The motion was duly made and seconded, and the transfer was approved. Ms. Shawver discussed the Retirement Incentive Option that was offered to employees who were eligible for normal service retirements. Approximately 200 employees were eligible for this incentive and agreements were accepted beginning April 14, 2010. A special thank you was given to Theodore Adkins, Michael Hanks, David Key, and Greg Reed for their service to the Pensio-n Plan Board of Trustees. Their terms expire June 30, 2010. CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church A venue, S. W., Suite 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: c1erk@roanokeva.gov JONATHAN E. CRAFT Deputy City Clerk CECELIA T. WEBB Assistant Deputy City Clerk STEPHANIE M. MOON, CMC City Clerk September 10, 2010 Robert A. Clement, Jr. Neighborhood Services Coordinator Roanoke, Virginia Dear Mr. Clement: This is to advise you that Ronald L. McCorkle, Jr., has qualified as a member of the Roanoke Neighborhood Advocates for a three-year term of office ending June 30, 2013. Sincerely, ~'m. . oo.J , Stephanie M. Moon, CM~ City Clerk L:\CLERK\DATA\CKSM1\Oaths\Roanoke Neighborhood Advocates\Ronald L. McCorkle Qualification.doc '. Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to-wit: I, Ronald l. McCorkle, Jr. do solemnly affirm that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a member of the Roanoke Neighborhood Advocates for a three-year term of office ending June 30, 2013, according tO,the best of my ability ~;:d)' Subscribed and sworn to before me this~tlday Of~ 2010, BRENDA S. HAMILTON, CLERK OF THE CIRCUIT COURT B ~~ L\CLERK\DA T A \CKSM I \Oaths\Roanoke Neighborhood Advocates\Ronald L. Mccorkle oath. doc STEPHANIE M. MOON, CMC City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: c1erk@roanokeva.gov JONATHAN E. CRAFT Deputy City Clerk CECELIA T. WEBB Assistant Deputy City Clerk September 10,2010 Robert A. Clement, Jr. Neighborhood Services Coordinator Roanoke, Virginia Dear Mr. Clement: This is to advise you that Christina M. Brannan has qualified as a member of the Roanoke Neighborhood Advocates to fill the unexpired term of Sandra B. Kelly ending June 30, 2012. Sincerely, ~d'n. ~,~ Stephanie M. Moon, CMC . City Clerk L:\CLERK\DATA\CKSM1\Oaths\Roanoke Neighborhood Advocates\Christina M. Brannan Qualification.doc " Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to-wit: I, Christina M. Brannan do solemnly affirm that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and pertorm all the duties incumbent upon me as a member of the Roanoke Neighborhood Advocates to fill the unexpired term of Sandra B. Kelly ending June 30, 2012, according to the best of my ability (So help me God). ~7f,~ Subscribed and swom to before me this ~ day of ~ 2010, BRENDA S. HAMILTON, CLERK OF THE CIRCUIT COURT B L\CLERK\DATA\CKSMI\Oaths\Roanoke Neighborhood Advocates\Christina M. Brannan oath.doc CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: clerk@roanokeva.gov JONATHAN E. CRAFT Deputy City Clerk STEPHANIE M. MOON,CMC City Clerk CECELIA T. WEBB Assistant Deputy City Clerk August 4,2010 Rebuilding Together, Roanoke, Inc. P. O. Box 4532 . Roanoke, Virginia 24015 Ladies and Gentlemen: . I am enclosing copy of Ordinance No. 38896-080210 authorizing the City Manager to execute the necessary documents providing for the conveyance of a parcel of City-owned property, located at 530 8th Street, S. W., Roanoke, Virginia, bearing Official Tax No. 1113210, to Rebuilding Together, Roanoke, Inc., upon certain terms and conditions. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, August 2, 2010; and is in full force and effect upon its passage. Sincerel~, ~Yh. 'J~ Stephanie M. Moon City Clerk SMM:ctw Enclosure pc: Christopher P. Morrill, City Manager William M. Hackworth, City Attorney Ann H. Shawver, Director of Finance IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA ~e 2nd day of August:, 2010. No. 38896-080210. AN ORDINANCE authorizing the City Manager to execute the necessary documents providing for the conveyance of a parcel of City-owned property, located at 530 8th Street, S.W., Roanoke, Virginia, bearing Official Tax No. 1113210, to Rebuilding Together, Roanoke, me., upon certain terms and conditions; and dispensing with the second reading of this ordinance. WHEREAS, a public hearing was held on August 2,2010, pursuant to SS15.2-1800(B) and 15.2- 1813, Code of Virginia (1950), as amended, at which hearing all parties in interest and citizens were afforded an opportunity to be heard on such conveyance. . BE IT ORDAINED by the Council of the City of Roanoke that: 1. The City Manager and the City Clerk are hereby authorized, for and on behalf of the City, I to execute and attest, respectively, the necessary documents providing for the conveyance of a parcel of City-owned property, located at 530 8th Street, S.W., Roanoke, Virginia, bearing Official Tax No. . . , 1113210, to Rebuilding Together, Roanoke, mc., for the purchase price of$10.00, with the proceeds from the sale to go towards the Economic and Community Development Reserve Fund, upon certain terms and conditions, and as more particularly stated in the City Manager's letter to this Council dated August 2, 2010. 2. All documents necessary for this conveyance shall be in form approved by the City Attorney. 3. Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: ~h1.h1DW 0,., City Clerk l CITY OF ROANOKE OFFICE OF THE CITY MANAGER Noel C. Taylor Municipal Building 215 Church Avenue, S.W., Room 364 Roanoke, Virginia 24011-1591 Telephone: (540) 853-2333 Fax: (540) 853-1138 City Web: www.roanokeva.gov August 2, 2010 Honorable David A. Bowers, Mayor Honorable David B. Trinkle, Vice Mayor Honorable William D. Bestpitch, Council Member Honorable Raphael E. Ferris, Council Member Honorable Sherman P. Lea, Council Member Honorable AnitaJ. Price, Council Member Honorable Court G. Rosen, Council Member Dear Mayor Bowers and Members of City Council: Subject: Conveyance of City- Owned Property Tax Map No. 1113210 to Rebuilding Together Roanoke Background: Rebuilding Together-Roanoke, Inc., (RTR), is a non-profit, non-sectarian organization, created in recognition of the fact that each year many homes are lost to decay and demolition because low-income families, elderly and/or disabled homeowners cannot afford to maintain their residences. RTR is, and has been a valuable partner with the City and other community development agencies in efforts to improve and stabilize the City's core neighborhoods. RTR proposes to purchase Tax Map #1113210 located at 530 8th Street, NW., which contains a 2,000 square foot structure previously used by the Roanoke Health Department, to use as its main headquarters. The offer is $10. The assessed value of $143,000 is based on the property's former use as an annex to the public health building immediately across the street, however, the market value that can be obtained for this government asset once taken out of service would fall well below the current assessed value. Disposition of this property at the offered consideration to RTR will relieve the City of current and future costs of maintenance, and provide a community-based organization a permanent place of operation in the City. Considerations: In consideration of this sale for a value of $10, the following conditions are recommended to be placed in the deed of conveyance: Honorable Mayor and Members of City Council August 2,2010 Page 2 1. For a period of 10 years, structures in existence on the property at the time of conveyance shall not be demolished without the approval of the City of Roanoke. 2. For a period of 10 years, the structure shall not be conveyed to another party by Rebuilding Together Roanoke without the property first having been offered to the City of Roanoke, in which event the City shall have the option of repurchasing the property for consideration in an amount equal to the consideration that the buyer paid the City for the property, plus the value of any improvements made by buyer, the value of such improvements either to be mutually agreed to, or to be determined by an independent appraiser (the cost of which shall be shared by buyer and seller). 3. Rebuilding Together Roanoke shall not seek approval by the City of Roanoke to obtain tax exempt status for the purpose of real estate taxation on the property. Recommended Action: Authorize the City Manager to execute a deed, and any other appropriate documents, approved as to form by the City Attorney, necessary to transfer Tax Map Number 1113210 to. Rebuilding Together-Roanoke, Inc. for consideration in the amount of $10 subje'ct to the conditions outlined in this report. Respectfully submitted, {!k 1L<< Christopher P. Morrill City Manager c: Stephanie M. Moon, City Clerk William M. Hackworth, City Attorney Ann H. Shawver, Director of Finance R. Brian Townsend, Assistant City Manager for Community Development Susan S. Lower, Director of Real Estate Valuation Robert B. Ledger, Manager, Economic Development Cassandra L. Turner, Economic Development Specialist CM 10-00146 The Roanoke Times Roanoke, Virginia Affidavit of Publication The Roanoke Times - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -+- - - - - - - - - - - - - - - - - - - - - - -- I I I I , I I I I I I , ! I I I I I I I I I I I I I I I I I I I ) I ,111111/'"" I \\' ^LA " I ......~O~,;,.... .~/f.t';"" ......'-~ "~IOiAR'{ ", ~ " I ... ~.' 1" ., I :: CO :' pUBLIC ". ~ = : REG. #7090930 ': "* = I : *: WN COMMISSION ::$ = I :. C' ". -~~R~_lI.: ~ :: I TOTAL COST: 180.96 -=:,~",,~"~...,,':- I FILED ON: 07/23/10 ",,~O;""""'<0':~'" I - - - - - - - - - - - - -' - - - - - - - - - - - - - - - - - - - - ~, ~r I1'EAll'Q - r- ~ - - - - - - + - - - - - - - - - - - - - - - - - - - - - - _ _ 11""11111' ___fL~~_____ OFFICE OF ECONOMIC 117 CHRUCH AVE ROANOKE VA 24011 DEVELOPMENT REFERENCE: 80084300 12255724 NPH-Sale of Property State of Virginia City of Roanoke I, (the undersigned) an authorized representative of the Times-World Corporation, which corporation is publisher of the Roanoke Times, a daily newspaper published in Roanoke, in the State of Virginia, do certify that the annexed notice was published in said newspapers on the following dates: City/County of Roanoke, Commonwealth/State of Vir~~~a. Sworn and sUbscribe,d before me this __~~~ay of JULY 2010. Witness my hand and official seal. Notary Public PUBLISHED ON: 07/23 Authorized Signature:__ -NOTICE OF PUBLIC I HEARING I The City of Roanoke proposes to convey' City-owned property: designated as Roanoke City' Tax Map No. 1113210,/ located at 530 8th Street,' S.W.; Roanoke, Virginia, to' Rebuilding Together, Roanoke, Inc. . Pursuant to the requirements of ,~~15,2-1800(B) and 1813; ! Code of Virginia (1950), as \amended, notice Is hereby jgiVen that the City Council! of the City of Roanoke will' hold a publiC hearing on the ,above matter at its regularl Imeetlng to be held o'n' ;Monday, August 2, 2010, jcommencing at 2:00 p.m.,: or as soon thereafter as the matter may be heard, In the Council Chambers, 4th Floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., Roanoke, Virginia, 24011, Further information Is available from the Office of . the City Clerk for the City of R 0 a no,k eat (5 4 0 ) 853-2541: . . Citizens shall have the opportunity to be heard and express their opinions on said matter. If you are a person with a ' disability who needs accommodations for this hearing, please contact the City Clerk's Office at (540) 853-2541, before 12:00, ~g1~.on Thursday, July 29, GIVEN under my hand this' 18th day of July, 2010. ' Stephanie M, Moon, I C~ (12255724) Billing Services Representative L.t~:6e)~1l:! 52 TIC 4~)T. )ld311 HI:) ,Ii NOTICE OF PUBLIC HEARING The City of Roanoke proposes to convey City-owned property designated as Roanoke City Tax Map No. 2212317, being 216 - 1ih Street, NW, Roanoke, Virginia, otherwise known as "the former Fire Station #5," to Que House, Inc. Pursuant to the requirements of SS15.2-1800(B) and 1813, Code of Virginia (1950), as amended, notice is hereby given that the City Council of the City of Roanoke will hold a public hearing on the above matter at its regular meeting to be held on Monday, August 2, 2010, commencing at 2: 00 p.m., or as soon thereafter as the matter may be heard, in the Council Chambers, 4th Floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., Roanoke, Virginia, 24011. Further information is available from the Office of the City Clerk fOr the City of Roanoke at (540) 853-2541. Citizens shall have the opportunity to be heard and express their opinions on said matter. If you are a person with a disability who needs accommodations for this hearing, please contact the City Clerk's Office at (540) 853-2541, before 12:00 noon on Thursday, July 29,2010. GIVEN under my hand this 18thdayof July ,2010. / Stephanie M. Moon, City Clerk CI.L\ GrEbK.:i~rE) :-lr~rT f[ b~l!ft.t;~ 1:' ".;: . Notice, to Publisher: Publish in the Roanoke Times once on Friday, July 23,2010. Send affidavit to: Stephanie M. Moon, CMC, City Clerk 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011 (540) 853-2541 Send Bill to: Economic Development Administrator 117 Church Avenue, S. W. Roanoke, Virginia 24011 (540) 853-2715 CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue,S. W., Suite 456 Roanoke, Virginia 24011-1536 Telepho,ne: (540) 853-2541 Fax: (540) 853-1145 E-mail: clerk@roanokeva.gov JONATHAN E. CRAFT . Deputy City Clerk STEPHANIE M. MOON, CMC City Clerk CECELIA T. WEBB Assistant Deputy City Clerk August 4,2010 Victor Banks, President Que House, Inc. P. O. Box 12501 Roanoke, Virginia 24026 Dear Mr. Banks: I am enclosing copy of Ordinanc.e No. 38897-080210 authorizing the City Manager to execute the necessary documents providing for the conveyance of a parcel of City-owned property, located at 216 12th Street, N. W., Roanoke, Virginia, formerly . known as Fire Station #5, bearing Official Tax No. 2212317, to Que House, Inc., upon certain terms and conditions. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, August 2,2010; and is in full force and effect upon its passage. Sincerely, ~nm,'1~ City Clerk SMM:ctw Enclosure pc: Christopher P. Morrill, City Manager William M. Hackworth, City Attorney Ann H. Shawver, Director of Finance IN THE COUNCIL OF THE CITY OF ROANOKE; VIRGINIA The 2nd day of August, 2010. No. 38897-080210. AN ORDINANCE authorizing the City Manager to execute the necessary docume?ts providing for the conveyance of a parcel of City-owned property, located at 216 - 12th Street, N.W., Roanoke, Virginia, formerly known as Fire Station #5, bearing Official Tax No. 2212317, to Que House, Inc., upon certain terms and conditions; and dispensing with the second reading of this ordinance. WHEREAS, a public hearing Was held on August 2,2010, pursuant to ggI5.2-1800(B) and 15.2- 1813, Code of Virginia (1950), as amended, at which hearing all parties in interest and citizens were afforded an opportunity to be heard on such conveyance. BE IT ORDAINED by the Council of the City of Roanoke that: 1. The City Manager and the City Clerk are hereby authorized, for and on behalf of the City, to execute a~d attest, respectively, the necessary documents providing for the conveyance of a parcel of City-owned property, located at 216 - 12th Street, N.W., Roanoke, Virginia, formerly known as Fire Station #5, bearing Official Tax No. 2212317, to Que House, Inc., for the purchase price of $10.00, with the proceeds from the sale to go towards the Economic and Community Development Reserve Fund, upon certain terms and con~itions, and as more particularly stated in the City Manager's letter to this Council dated August 2,2010. 2. All documents necessary for this conveyance shall be in form approved by the City Attorney. 3. Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: ~ fn. mOt,,) . City Clerk . I CITY OF ROANOKE OFFICE OF THE CITY MANAGER Noel C. Taylor Municipal Building 215 Church Avenue, S.W., Room 364 Roanoke, Virginia 24011-1591 Telephone: (540) 853-2333 Fax: (540) 853-1138 City Web: www.roanokeva.gov August 2, 2010 Honorable David A. Bowers, Mayor Honorable David B. Trinkle, Vice Mayor Honorable William D. Bestpitch, Council Member Honorable Raphael E. Ferris, Council Member Honorable Sherman P. Lea, Council Member Honorable AnitaJ. Price, Council Member Honorable Court G. Rosen, Council Member Dear Mayor Bowers and Members of City Council: Subject: Conveyance of City- Owned Property Tax Map No. 2212317 Former Fire Station #5 to Que House, Inc. Background: Que House, Inc. proposes to purchase Tax Map #2212317 located at 216 12th Street, N.W., which contains an approximately 2,600 square foot structure which formerly housed Fire Station #5. The offer is $10.00, with the concurrence of Que House, Inc. to accept conditions on the sale as outlined below. The property's current assessed value of $11 9,000 is based on the property's former use as a fire station. The market value that can be obtained for this government asset once taken out of service would fall well below the current assessed value. Proceeds from this sale of property would be placed in the City's Economic and Community Development Reserve. Disposition of this property at the offered consideration to Que House, Inc. will relieve the City of current and future costs of maintenance, and provide a community-based philanthropic organization a permanent place of operation in the City. Que House, Inc. undertakes a wide range of community based programs and events in the City focused on youth, literacy, and other charitable endeavors. The Honorable Mayor and City Council August 2, 2010 Page 2 Considerations: In consideration of this sale for a value of $10.00, the following conditions are to be placed in the deed of conveyance: 1. For a period of 10 years, structures in existence on the property at the time of conveyance shall not be demolished without the approval of the City of Roanoke. 2. For'a period of 10 years, the structure shall not be conveyed to another party by Que House, Inc. without the property first having been offered to the City of Roanoke, in which event the City shall have the option of repurchasing the property for consideration in an amount equal to the consideration that the buyer paid the City for the property, plus the value of any improvements made by buyer, the value of such improvements either to be mutually agreed to, or to be determined by an independent appraiser (the cost of which. shall be shared by buyer and seller). 3. Que House, Inc. shall not seek approval by the City of Roanoke to obtain tax exempt status for the purpose of real estate taxation on the property. The attached ordinance authorizes the City Manager to execute a deed, and any other appropriate documents, approved as to form by the City Attorney, necessary to transfer Tax Map Number 221231 7 to Que House, Inc. for consideration in the amount of $10.00 subject to the conditions outlined in this report. mitted, Christop er P. Morrill City Manager Attachment CPM/c1t The Honorable Mayor and City Council August 2, 2010 Page 3 c: Stephanie M. Moon, City Clerk William M. Hackworth, City Attorney Ann H. Shawver, Director of Finance R. Brian Townsend, Assistant City Manager for Community, Development ' Susan S. Lower, Director of Real Estate Valuation Robert B. Ledger, Manager, Economic Development Cassandra L. Turner, Economic Development Specialist CM 1 0-00085 The Roanoke Times Roanoke, Virginia Affidavit of Publication The Roanoke Times - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -+- - - - - - - - - - - - - - - - - - - - - - -- I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I - - - - - -- - - -l- - - --- - -- - - - -: - -- - - -- - - - - --- - --- - -- - -+--- - - - -- - --- - - - - - - - -- - -- ~~~~~~~;:~J~~~__~~~__, Billirig SerViCeS'Representa~iVe OFFICE OF ECONOMIC 117 CHRUCH AVE ROANOKE VA 24011 DEVELOPMENT REFERENCE: 80084300 12255718 NPH-Sale of Property State of Virginia City of Roanoke I, (the undersigned) an authorized representative of the Times-World Corporation, which corporation is publisher of the Roanoke Times, a daily newspaper published in Roanoke, in the State of Virginia, do certify that the annexed notice was published in said newspapers on the following dates: City/County of Roanokei Commonwealth/State of yi~i~~a, Sworn and subscribed before me this __~~ay of JUL 2010, Witness my hand and official seal. . Notary Public . \,\1111/11" ,,\\ f>- LA Yfi"'I,, ...." ~...J..,.. .. '. :.Vf-<JA .", .. ~. c,i' - v ' ~ :"?' "~01~'p ". -:;. 2 ~ :' <r>\..l'O\..\G 0 -'. ~ -;. : ClJ : 10909?J: = : : B€.G. #..~\SS\OI'4 : ~ = ~it.. ~~O\" ~ :~= ,.' ~...,. ~ ' -:. 0-,... . ."ff: ...." (,.//1,.. .... ..- ~ ,.... '... ''74J, ........ \::)"'< ... ""'1 ONWEAl\~ \\"", 1111,,///\\\\' PUBLISHED ON: 07/23 TOTAL COST: FILED ON: 184.08 07/23/10 NOTICE OF PUBLIC HEARING The City of Roanoke ! proposes to convey . City-owned property I designated as Roanoke City Tax Map No, 2212317, being 216 - 12th Street, NW, Roanoke, Virginia, otherwise known as "the . former Fire Station #5," to Que House, Inc, Pursuant to the requirements of ~~15.2-1800(B) and 1813, Code of Virginia (1950), asl amended, notice is hereby' given that the City Council! of the City of Roanoke will' hold a public hearing on the above matter at its regular. i meeting to be held on Monday, August 2, 2010,1 commencing at 2:00 p.m,,! or as soon thereafter as thel matter may be heard, In the Council Chambers, 4th Floor, Noel C. Taylor, Municipal BUilding, 215 Church Avenue; S.W" Roanoke, Virginia, 24011. Further Information Is available from the Office of the City Clerk for the City of Roanoke at (540) 853-2541, Citizens shall have the opportunity to be heard and express their opinions on said matter. If you are a person with a disability who needs accommodations for this hearing, please contact the City Clerk's Office at (540) 853-2541, before 12:00 noon on Thursday, July 29, I 2010. GIVEN under my hand this 18th day of July, 2010. Stephanie M. Moon, City Clerk (12255718) ~ ~\ . 'j.'; iki:60Htl62lllf' ~)l<< ;1;~31J l.lq. ~~ NOTICE OF PUBLIC HEARING The City of Roanoke proposes to convey City-owned property designated as Roanoke City Tax Map No. 1113210, located at 530 8th Street, S.W. , Roanoke, Virginia, to Rebuilding Together, Roanoke, Inc. Pursuant to the requirements of SS15.2-1800(B) and 1813, Code of Virginia (1950), as amended, notice is hereby given that the City Council of the City of Roanoke will hold a public hearing on the above matter at its regular meeting to be held on Monday, August 2, 2010, commencing at 2:00 p.m., or as soon thereafter as the matter may be heard, in the Council Chambers, 4th Floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., Roanoke, Virginia, 24011. Further information is available from the Office ofthe City Clerk for the City of Roanoke at (540) 853-2541. Citizens shall have the opportunity to be heard and express their opinions on said matter. If you are a person with a disability who needs accommodations for this hearing, please contact the City Clerk's Office at (540) 853-2541, before 12:00 noon on Thursday, July 29,2010. GIVEN under my hand this-.l.8..th..day of .Tn] y ,2010. Stephanie M. Moon, City Clerk :~ LLJ. _, . :..; .~.. q 1: . ".i~ Notice to Publisher: Publish in the Roanoke Times once on Friday, July 23,2010. Send affidavit to: Stephanie M. Moon, CMC, City Clerk 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011 (540) 853-2541 Send Bill to: Economic Development Administrator 117 Church Avenue, S. W. Roanoke, Virginia 24011 (540) 853-2715 a; IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 2nd day:of August, 2010. No. 38898-080210. A RESOLUTION authorizing acceptance of the Criminal Justice Systems Improvement Grant from the Virginia Department of Criminal Justice Services (DCJS), and authorizing execution of any required documentation on behalf of the City. BE IT RESOLVED by the Council ofthe City of Roanoke as follows: 1. The City of Roanoke does hereby accept from the Virginia Department of Criminal Justice Services, the Criminal Justice Systems Improvement Grant in the amount of $30,913, with a local match required from the City in the amount of $10,305, for a total amount of$41,218,to be used to acquire twelve (12) new mobile computer terminals to be deployed in police vehicles. Such grant is more particularly described in the letter of the City Manager to Council, dated August 2, 2010. 2. The City Manager is hereby authorized to execute and file, on behalf of the City, any documents necessary to accept the grant, in a form approved by the City Attorney. 3. The City Manager is further directed to furnish such additional information as may be required in connection with the City's acceptance ofthis grant. ATTEST: ~'m. 0fN City Clerk 't ~ IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 2nd daY"iof.\August, 2010. No. 38899-080210. AN ORDINANCE to appropriate funding from the Federal government through the Commonwealth of Virginia for the Byrne Memorial Information Technology Improvement Grant Program, amending and reordaining certain sections of the 2010- 2011 Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that the following sections of the 2010-2011 Grant Fund Appropriations be, and the same are hereby, amended and reordained to read and provide as follows: Appropriations Expendable Equipment (<$5,000) Furniture and Equipment Revenues Inform Tech Improve FY11 - State Inform Tech Improve FY11 - Local Match 35-640-3597 -2035 35-640-3597 -9005 35-640-3597 -3597 35-640-3597 -3598 $. 598 40,620 30,913 10,305 Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. AT~ IJ . A~ m. l"1bW City Clerk. , CITY OF ROANOKE OFFICE OF THE CITY MANAGER Noel C. Taylor Municipal Building 215 Church Avenue, S.W., Room 364 Roanoke, Virginia 24011-1591 Telephone: (540) 853-2333 Fax: (540) 853-1138 City Web: www.roanokeva.gov August 2, 2010 Honorable David A. Bowers, Mayor Honorable David B. Trinkle, Vice Mayor Honorable William D. Bestpitch, Council Member Honorable Raphael E. Ferris, Council Member Honorable Sherman P. Lea, Council Member Honorable Anitaj. Price, Council Member Honorable Court G. Rosen, Council Member Dear Mayor Bowers and Members of City Council: Subject: Technology Improvernent Grant Background: The Virginia Department of Criminal justice Services (DCjS) distributes federal funding through the Edward Byrne Memorial Grant Program. Byrne programs may consist of many initiatives including improvements to technology that will enhance the functioning of the criniinal justice system. The police department regularly applies for grant funding under this program. On June 22, 2010, DCjS awarded the police department $41,218 in funding to be used for Criminal justice Systems Improvement. This funding will be used to acquire 12 new mobile computer terminals to be deployed in police vehicles. The new mobile computers will significantly upgrade our equipment in this area. There is a required $10,305 cash match associated with this award. Matching funds are available in the local match funding for grants account # 35-300-9700-541 5. Recommended Action: Accept the Criminal justice Systems Improvement Grant described above and authorize the City Manager to execute the grant agreement and any related documents. Honorable Mayor and Members of City Council August 2, 2010 Page 2 Adopt the accompanying budget ordinance to establish revenue estimates for State grant funds of $30,913 and local cash funding of $10,305, to transfer funding in the amount of $10,305 from 35-300-9700-5415 to provide the local match funding, and to appropriate total funding of $41 ,21 8 in accounts to be established by the Director of Finance in the Grant Fund as follows: DescriPtion Amount Furniture and Equipment Expendable Equipment $40,620 598 TOTAL $ 41,218 er;;;;;d' Christopher P. Morrill City Manager CPM:gws c: Stephanie M. Moon, City Clerk William M. Hackworth, City Attorney .Ann H. Shawver, Director of Finance R. Brian Townsend, Assistant City Manager for Community Development Christopher C. Perkins, Acting Chief of Police Sherman M. Stovall, Director of Management and Budget CM10-00131 , J t . '.1 t'. ~ 1,. '..: .:1 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 2nd day of August, 2010. No. 38900-080210. A RESOLUTION accepting the local government challenge grant offered to the City by the Commonwealth of Virginia Commission for the Arts, and authorizing execution of any required documentation on behalf of the City. BE IT RESOLVED by the Council of the City of Roanoke as follows: 1. The City of Roanoke does hereby accept the local government challenge grant offered by the Commonwealth of Virginia Commission for the Arts in the amount of $5,000 ~ ' upon all the terms, provisions and conditions relating to the receipt of such funds. The grant is more particularly described in the letter of the City Manager to Council dated August 2, 2010. 2. The City Manager and the City Clerk are hereby authorized to execute, seal, and attest, respectively, the grant agreement and all necessary documents required to accept the grant, all such documents to be approved as to form by the City Attorney. 3. The City Manager is further directed to furnish such additional information as may be required in connection with the City's acceptance of this grant. ATTEST: ~~e::.M. ~~ ~ IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 2nd dayof..August, 2010. No. 38901-080210. AN ORDINANCE to appropriate funding from the Commonwealth of Virginia for the Local Government Challenge Grant, amending and reordaining certain sections of the 2010-2011 Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that the following sections of the 2010-2011 Grant Fund Appropriations be, and the same are hereby, amended and reordained to read and provide as follows: Appropriations Arts Council of the Blue Ridge Jefferson Center Foundation Revenues Local Challenge Grant FY11 35-410-8745-3909 35-410-8745-3944 $ 3,000 2,000 35-410-8745-8745 5,000 Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with~ ATTEST: ~.m. h')1>>'-I City Clerk. CITY OF ROANOKE OFFICE OF THE CITY MANAGER Noel C. Taylor Municipal Building 215 Church Avenue, S.W., Room 364 Roanoke, Virginia 24011-1591 . Telephone: (540) 853-2333 Fax: (540) 853-1138 City Web: www.roanokeva.gov August 2, 2010 Honorable David A. Bowers, Mayor Honorable David B. Trinkle, Vice Mayor Honorable William D. Bestpitch, Council Member Honorable Raphael E. Ferris, Council Member Honorable Sherman P. Lea, Council Member Honorable AnitaJ. Price, Council Member Honorable Court G. Rosen, Council Member Dear Mayor Bowers and Members of City Council: Subject: Virginia Commission for the Arts - Local Government Challenge Grant Background: Notification has been received from the Commonwealth of Virginia Commission for the Arts that a $5,000 Local Government Challenge Grant (LGCG) has been awarded to the City of Roanoke. Funding will be allocated to the Arts Council of the Blue Ridge ($3,000) and The Jefferson Center Foundation ($2,000) based on recommendations developed by the Roanoke Arts Commission. There is no designation as to how the subgrantees must use these funds. The Roanoke Arts Commission selected these two organizations as recipients because of the support each provides to multiple arts and cultural agencies in the region. Considerations: In order to receive these funds, the Commission for the Arts must obtain written confirmation that local funds will be used to match or exceed the amount of the grant. For Fiscal Year 2010-11, the Arts Council of the Blue Ridge and The Jefferson Center Foundation will receive local funding in the amount of $16,100 and $19,400 respectively, allocated by the Roanoke Arts Commission and previously appropriated by City Council. This local funding will provide the required local match. Honorable Mayor and Members of City Council August 2, 2010 P-age 2 Recommended Action(s): Adopt the attached resolution authorizing the acceptance of this grant and authorizing the City Manager to execute any documents necessary to receive such grant; such documents to be approved as to form by the City Attorney. Adopt the accompanying budget ordinance to establish a revenue estimate in the amount of $5,000 and to appropriate funding in the same amount to an account to be established in the Grant Fund by the Director of Finance. Respectfully submitted, fJNJ1lv Christopher P. Morrill City Manager CPM:prw Attachment c: Stephanie M. Moon, City Clerk William M. Hackworth, City Attorney Ann H. Shawver, Director of Finance R. Brian Townsend, Assistant City Manager for Community Development .sherman M. Stovall, Director of Management & Budget Susan Jennings, Public Art Coordinator . , (, CM10-00140 p1' IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 2nd day of August, 2010. No. 38902-080210. A RESOLUTION accepting funds from the Norfolk Southern Foundation to the City for signage and milepost improvements for the Roanoke River Greenway corridors and development of teacher guide materials; authorizing the City Manager to execute any necessary documents, provide any additional information, and to take any necessary actions in order to accept, use, and administer such funds. BE IT RESOLVED by the Council of the City of Roanoke as follows: 1. The City of Roanoke hereby accepts the grant funds from the Norfolk Southern Foundation in the amount of $10,000, to the City for the purposes set forth above, all as more particularly set forth in the letter dated August 2,2010, from the City Manager to this Council. 2. The City Manager is hereby authorized to execute any necessary documents, such documents to be approved as to form by the City Attorney, provide any additional information, and to take any necessary actions in order to accept, use, and administer such funds. ATTEST: ~m.~o~ City Clerk. R-Norfolk Southem Foundation-Greenway funds.doc ( IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 2nd day of August, 2010. No. 38903-080210. AN ORDINANCE to appropriate funding. from the Norfolk Southern Foundation for the development of amenities along City greenways, amending and reordaining certain sections 'of the 2010-2011 Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that the following sections of the 2010-2011 Grant Fund Appropriations be, and the same are hereby, amended and reordained to read and provide as follows: Appropriations Temporary Wages FICA Expendable Equipment Revenues Norfolk Southern Foundation FY11 35-620-4362-1004 35-620-4362-1120 35-620-4362-2035 $ 4,180 320 5,500 35-620-4362-4362 1 0,000 Pursuant to the provisions of Section 12 of the City Cha'rter, the second reading of this ordinance by title is hereby dispensed vyith. A~T ST: '. '\-. ,,( ,. O~ '. City Clerk. hJ CITY OF ROANOKE OFFICE OF THE CITY MANAGER Noel C. Taylor Municipal Building 215 Church Avenue, S,W., Room 364 Roanoke, Virginia 24011-1591 Telephone: (540) 853-2333 Fax: (540) 853-1138 City Web: www.roanokeva.gov August 2, 2010 Honorable David A. Bowers, Mayor Honorable David B. Trinkle, Viee Mayor Honorable William D. Bestpitch, Council Member Honorable Raphael E. Ferris, Council Member Honorable Sherman P. Lea, Council Member Honorable AnitaJ. Price, Council Member Honorable Court G~ Rosen, Council Member Dear Mayor Bowers and Members of City Council: Subject: Norfolk Southern Foundation Grant for Greenway Signage. and Milepost Project Background: Beginning in 2009, the Kiwanis Club of Roanoke pledged as th~ir signature projects, a three-year commitment towards creating mileposts and interpretative/educational kiosks for our Greenways system. In 2009, the Kiwanians began the initial phase of their commitment by working through Parks and Recreation to install such improvements along the Lick Run greenway corridor. For 2010, the second phase of the effort, Parks and Recreation, with the support of the Kiwanis Club, submitted a funding request to the Norfolk Southern Foundation (Foundation). Considerations: The City has been notified of the Foundation's award to the City of $10,000 for the mileposts and interpretive/educational kiosk project and development of teacher guide materials. A local funding match is not required. The Department of Parks and Recreation, along with both the Kiwanis Club and Pathfinders for Greenways, anticipate these signage and milepost improvements may be used for the Roanoke River Greenway corridor from Vie Thomas Park eastwardly to the terminating trailhead at 13th and Bennington Streets, S. E., but they may also be used along other completed areas of the Greenways. Honorable Mayor and Members of City Council August 2, 2010 Page 2 Recommended Action: Accept the grant award of $10,000 in funding from the Foundation for the purposes set forth above. Authorize the City Manager to execute any necessary documents, in a form approved by the City Attorney, to provide any additional information, and to take any necessary actions in order to accept, use, and administer such funds from the Foundation. Adopt the accompanying budget ordinance to establish a revenue estimate in the amount of $10,000 and to appropriate the same amount in an account to be established by the Director of Finance in the Grant Fund; Respectfully submitted, C "stopher ~II City Manager CPM/DU/ld c: Stephanie M. Moon, City Clerk William M. Hackworth, City Attorney Ann H. Shawver, Director of Finance R. Brian Townsend, Assistant City Manager for Community Development Steven C. Buschor, Director of Parks and Recreation L. Donnie Underwood, Parks and Greenway Planner CM10-00143 p:i IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 2nd day of August, 2010. No. 38904-080210. A RESOLUTION authorizing the acceptance of a Certified Local Govenunent Grant from the Virginia Department of Historic Resources; authorizing the City Manager. to execute any necessary documents, provide any additional information, and to take any necessary actions in order to obtain, implement, and administer such grant. BE IT RESOLVED by the Council of the City of Roanoke that: 1. The City of Roanoke hereby accepts from the Virginia Department of Historic Resources (DHR) a Certified Local Govenunent Grant in the amount of $8,000, with the City providing an additional $3,000 in local matching funds, such funding to be used to support the writing ofthe proposed Wasena National Register Historic District nomination, all of which is more particularly set forth in the letter dated August 2, 2010, from the City Manager to this Council. 2. The City Manager is authoriied to execute any necessary documents, including the DHR Certified Local Govenunent Grant Agreement, such documents to be approved as to form by the City Attorney, to furnish such additional information as may be required by the Virginia Department of Historic Resources, and to take any necessary actions in order to obtain, implement, and administer such grant. ATTEST: ~m. hJ'~ City Clerk. R-CLG gJ'ant.historic resources-20 1 O.doc f IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 2nd day of August, 2010. No. 38905-080210. AN ORDINANCE to appropriate funding from the Commonwealth of Virginia Department of Historic Resources Certified Local Government Grant, amending and reordaining certain sections of the 2010-2011 Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that the following sections of the 2010-2011 Grant Fund Appropriations be, and the same are hereby, amended and reordained to read and provide as follows: Appropriations Fees for Professional Services Revenues Certified Local Government Grant FY11-State Certified Local Government Grant FY11-Local 35-610-8161-2010 $ 11,000 35-610-8161-8161 35-610-8161-8162 8,000 3,000 Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: ~h1. fY)bMl City Clerk. CITY OF ROANOKE OFFICE OF THE CITY MANAGER Noel C. Taylor Municipal Building 215 Church Avenue, S.W., Room 364 Roanoke, Virginia 24011-1591 Telephone: (540) 853.2333 Fax: (540) 853-1138 City Web: www.roanokeva.gov August 2, 2010 Honorable David A. Bowers, Mayor Honorable David B. Trinkle, Vice Mayor Honorable William D. Bestpitch, Council Member Honorable Raphael E. Ferris, Council Member Honorable Sherman P. Lea, Council Member Honorable Anita J. Price, Council Member Honorable Court G. Rosen, Council Member Dear Mayor Bowers and Members of City Council: Subject: DHR Certified Local Government Grant Acceptance for Wasena National Register Historic District Nomination Background: As part of the Planning Division's Preservation Work Plan, staff initiated a project to survey and nominate the Wasena neighborhood for inclusion on the Virginia Landmarks Register and the National Register of Historic Places. The required Department of Historic Resources Preliminary Information Form was completed and the Wasena National Register Historic District determined eligible for such inclusion on June 24, 2010. The reconnaissance survey and inventory is currently underway and is projected to be complete by October 2010. Once the survey and inventory phase is complete, the final stage of the process will be to write the National Register nomination. The City of Roanoke's Planning Division applied for grant funds to the Virginia Department of Historic Resources (DHR) to support the writing of the nomination of the Wasena National Register Historic District. In addition to the highlighting the architecture and history of Wasena, the National Register designation will enable property owners the opportunity to apply for state and Federal Historic Rehabilitation Tax Credits for qualifying projects. The estimated project cost for the nomination is $10,000. The City's grant request was for $7,000. On June 1, 2010, the DHR notified the City of an award of the grant funds. However, DHR amended its grant award to $8,000. The Honorable Mayor and Members of City Council August 2, 2010 Page 2 grant requires a local match of $3,000 which is available in the Local Match Funding for Grants account (35-300-9700-541 5). The total funding of $11,000 will enable this project to include some contingency funding in the event it exceeds the $10,000 estimate. Considerations: The nomination advances the goals of the Wasena Neighborhood Plan by offering additional incentives to revitalize the village center and industrial areas within Wasena. Vision 2001-2020 recommends historic designation as a method to contribute to revitalization through improved property maintenance and economic incentives for rehabilitation. Specifically, the survey and nomination implement action EC A26 to undertake a comprehensive inventory of historic and cultural properties and districts in the City and consider historic districts, where applicable. City Council action is needed to formally accept and appropriate the grant funds to support the writing of the proposed Wasena National Register Historic District nomination. Recommended Action: Authorize the City Manager to execute any required grant agreements or documents, such to be approved as to form by the City Attorney, and to take any necessary actions to revise, implement and administer such grant. Adopt the accompanying budget ordinance to establish a revenue estimate for state grant funds in the amount of $8,000, and transfer $3,000 from Local Match Funding for Grants (35-300-9700-5415) into the new project account to be established by the Director of Finance in the Grant Fund. Respectfully submitted, {}Jp~ Christopher P. Morrill City Manager c: William M. Hackworth, City Attorney Ann H. Shawver, Director of Finance Stephanie M. Moon, City Clerk R. Brian Townsend, Assistant City Manager for Community Development Sherman M. Stovall, Director of Management and Budget EricaJ. Taylor, City Planner II CM 10-00144 07/14/2010 10:10 17578862808 PAGE 02 ... - . ~- Douglas w, t)()n1cnccb Scr::teltl,,' of NdwrczI Rfl~nurcelf COMMoNWEALTH ofVIRGINlA Department of Historic Re~o~~ces 2801 Kensington Avenue, Richmond" Vlrglma 232.21 l<.athletl1 S, lC.ilputriC\C; DIrector Tel: (804) 367-2323 FOlt: (804) 361-2391 TDO: (S04) 367-2386 VIIww.dhr.vitglnia.gov June 1, 2010 Mr. ChristOPher P. Momn, City Manager City of Roanoke 215 Ch1lI'ch Avenue S.W. Roanoke, VA 24011 RE: 2010-11 CLG Gtant AgreerQ-ent Dear Mr. Morrill: I am pi""'! 10 _10"''''' agte_ fat your 2010-11 CLG Gnmt for SS,OOO (an $1,000 increase above the am.oum requested) for a Na.tional Register of Historic Places nomination for the proposed. Wasena Historic District. We look forward to working with yon on this proJect. Please have this agreement signed ~ return it to Pamela Schenian, Tidewater Regional Preservation OfIiee, 144-15 Old Conrthcnrse Way~ Newport News.. VA 23608 in the next ten days. When it is- fully e:xecuted. she will forward a copy to you for your files. If you have any questions, you are welcome to contact Pamela at (757) 886-2818. r~ly;-:" -.- ------- ... Kathleen S. Kilpatrick Director v1cgirna Department of Historic ~ Admin;,'tnlti\1t Scrv;cc,; II> COIlrthllU.~C A vc. . PctCTllburg. VA 23803 Tel: (804) 863-' 624 Fax: (804) 862-6196 Cllpital R.c)!!i(lll Office 2801 KCIlSin~ Office Riehmolld, VA 23221 leI: (804) 367-2323 Fox: (804) 367-2391 Tidewn't:r R~ Office 14415 Old CrnJrtbotl!e WIfV 2" Floor . Newport News, v A 2360& Tel: (157) 886-2807 Fpll: (757) 886-2808 R~e Region Office 1030 Penmar /\'<CT{lr; ;.{, ROllnol<e. VA 24013 "' Tel: (540) 8S7~7S85 Fax: (540) 857.7588 NOTthCTTl F.~ Office '3'" !Ill"", '5tre:!!t PO BOK 519 !itcpheM City, V A 226: Tel: (540) 868.7031 Fax: (540) 868.7033 07/14/2010 10:10 17578862808 PAGE 03 Certified Local "Government Grant Agreement 2010-2011 This agreeInent entered into this 1st day of June; 2010, by the Commonwealth of Virginia, Department of Historic Resources (OHR.), and the City of Roanoke, the Certified Local Government (CLG), WITNESS that DHR and the eLG, in consideration of the mutual covenants, promises, and agreements herein contained, agree that the grant . awarded by DHR to the CLG sba:ll be described below: Project TJtle: National Registe.- of Historic Places Nomination for Proposed Wasena llistorie Distrid GtBBt AmttUDt: 58,00& M$tchiDg Shan: $3,808 Total Project Costs: 511,009 Grant Period: June 15, 2010,* tb.Ntlgh June 15, 2011. * Actual start date is the date of full execution of agreement. . This grant agreement meorporates the folloWing dOCUJ11euts: (1) This signed form; (2) DBR Request foJ' ApplicatioDS - 2010-1.'1 CLG Subgrant Program, dated February 5, 2010: ' (3) Gnmt Application from the City of Roanoke, dated March 30, 2010; . (4) Any negotiated modHicatioDs thereto, aU of which are referenced below: a. Any publications produced with grant fum:b must include the language concerning NPS finaucial assistance and nondiscrimination as gho.wn below: This publication has boon financed in part with Federal funds from the National Park Service~ U.S. Departm.ent of the Interior. However., the contents and opinions do not necessarily ret1.ect the view or policies of the U.S. Depart1:nent of the Interior. This prvwuDl receives Federal financial assistance fur identifICation 3Dd protection ofhistorio properties. Under Title VI of the Civil Rights Act of 1964, Section 504 of the Rehabilitation Act. of 1973, 8IId the Age Discrimination Am: of 1975, as amended, the U.S. Dep-at'b~lent o:fthe Interior prohibits discriroination on the basis of ~ color, national origin, disability at: age in its , fi;xieraUy as&isted programs. Jfyon believe you bave been discriminated against in any ~iSU1, a:ctirity, or facilily as described: a1Xwe, or if you desire:fur1:her information, pbse write to: Office of Equal OpportuniLy, Natiooal Parle; Service, 1849 C Street, NW, Washington, D.C. 20240. 07/14/2010 10:10 17578862808 Page 2, City of Roanoke June 1,2010 IN WITNESS WHEREOF, the parties have caused tbis Grant Agreement to be duly executed, inten.ding to be bound thereby. CERTIFIED LpcAL GOVERNMENT COMMONWEALTH OF VIRGINIA DEPT. OF HISTORIC RESOURCES Signature: Signature: ~. Name: Christopher P. Morrill Name: Kathleen S. Kilpatrick Title: City Manager Title: Director Date: ~~~ "/ /' Date: PAGE 04 (jtA> IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 2nd day of August, 2010. No. 38906-080210. A RESOLUTION authorizing acceptance of certain funds from the Virginia Department of Emergency Management (VDEM), and authorizing execution of any required documentation on behalf ofthe City. BE IT RESOLVED by the Council ofthe City of Roanoke as follows: 1. The City Manager is hereby authorized on behalf of the City to accept from the Virginia Department of Emergency Management (VDEM) funds in the amount of $4,593 for the Haz-Mat Response FY09, and $12,211 for the Haz-Mat Response FYI0, totaling $16,804, to reimburse the City of Roanoke for training and response to hazardous materials incidents, as more particularly described in the letter of the City Manager to Council, dated August 2,2010. 2. The City Manager is hereby authorized to accept, execute and file, on behalf of the City, any documents setting forth the conditions of such funding in a form approved by the City Attorney. 3. The City Manager is further directed to furnish such additional information as may be required in connection with the acceptance of the foregoing funding. ATTEST: /ft-L~m. ~hV City Clerk. ( IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 2nd day of August, 2010. No. 38907~080210. , AN ORDINANCE to appropriate funding from the Virginia Department of Emergency Management for the reimbursement of expenses of the, Regional Hazardous Materials Response Team, amending and reordaining certain sections of the 2010-2011 Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that the following sections of the 2010-2011 Grant Fund Appropriations be, and the same are hereby, amended and reordained to read and provide as follows: Appropriations Expendable Equipment (< $5,000) Expendable Equipment (< $5,000) Revenues Haz Mat Response Reimburse - State FY09 Haz Mat Response Reimburse - State FY10 35-520-3231-2035 35-520-3232-2035 $ 4,593 12,211 35-520-3231-3271 35-520-3232-3272 4,593 12,211 Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: ~rn.l"'r)o&N City Clerk. CITY OF ROANOKE OFFICE OF THE CITY MANAGER Noel C. Taylor Municipal Building 215 Church Avenue, S,W., Room 364 Roanoke, Virginia 24011-1591 Telephone: (540) 853.2333 Fax: (540) 853-1138 City Web: www.roanokeva.gov August 2, 2010 Honorable David A. Bowers, Mayor Honorable David B. Trinkle, Vice Mayor Honorable William D. Bestpitch, Council Member Honorable Raphael E. Ferris, Council Member Honorable Sherman P. Lea, Council Member Honorable Anita J. Price, Council Member Honorable Court G. Rosen, Council Member Dear Mayor Bowers and Members of City Council: Subject: Hazardous Materials Team State Reimbursement Funds Background: Since July 1, 1986, the City of Roanoke has been under contract with the Virginia Department of Emergency Management (VDEM) to respond to Level III hazardous materials incidents in a regional concept involving firefighter/EMTs from the cities of Roanoke and Salem. Roanoke Fire-EMS receives reimbursement from VDEM for training and response to hazardous materials incidents. Considerations: State reimbursement funds from VDEM have occurred in the following increments: Haz-Mat Response FY09 (Acct#35-520-3231-3271) totaling $4,593 Haz-Mat Response FY1 0 (Acct#35-520-3232-3272) totaling $12,211 for a total of $16,804 These funds can only be used for Hazardous Materials functions such as training or equipment. These funds need to be approved, accepted, and appropriated by Council. Honorable Mayor and Members of City Council August 2, 2010 Page 2 Recommended Action: Accept State reimbursement funds in the amount of $16,804. Adopt the accompanying budget ordinance to establish a revenue estimate in the amount of $16,804 and to appropriate the same amount in an account to be established in the Grant Fund by the Director of Finance CIP 5;;;' Christopher P. Morrill City Manager c: Stephanie M. Moon, City Clerk William M. Hackworth, City Attorney Ann H. Shawver, Director of Finance H. David Hoback, Fire-EMS Chief CM10-00145 CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: clerk@roanokeva.gov JONATHAN E. CRAFT , Deputy City Clerk STEPHANIE M. MOON, CMC City Clerk CECELIA T. WEBB Assistant Deputy City Clerk August 4,2010 Trustees of Emmanuel Wesleyan Church 402 Hershberger Road, N. W. Roanoke, Virginia 24012 Ladies and Gentlemen: I am enclosing copy of Ordinance No. 38908-080210 authorizing the acceptance of the dedication of a public storm drain easement, 20 feet in width and 224.71' feet in length, over that real estate located in the City of Roanoke, designated as Tax Map No. 2181501. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, August 2, 2010; and is in full force and effect upon its passage. . Sincerely, ~ h1. 'rr)0'tYJ Stephanie M. Moon . City Clerk SMM:ctw Enclosure pc: Christopher P. Morrill, City Manager William M. Hackworth, City Attorney Ami H. Shawver, Director of Finance R. Brian Townsend, Assistant City Manager for Community Development Robert B. Ledger, Manager, Economic Development Cassandra L. Turner, Economic Development Specialist @c IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 2nd day of August, 2010. No. 38908-080210. AN ORDINANCE authorizing the acceptance ofthe dedication of a public storm drain easement, 20 feet in width and 224.71 feet in length, over that real estate located in the City of Roanoke, designated as Tax Map No. 2181501, and dispensing with the second reading ofthis ordinance by title. BE IT ORDAINED by the Council of the City of Roanoke that: 1. The-City of Roanoke hereby accepts the dedication of a public storm drain easement, 20 feet in width and 224.71 feet in length, over that real estate located in the City of Roanoke, designated as Tax Map No. 2181501, from the Trustees of the Emmanuel Wesleyan Church, in connection with the property owner's expansion ofthe Church, as more particularly described in the City Manager's letter to Council dated August 2,2010. 2. The City Manager is hereby authorized to sign any necessary documents required to accept the dedication of the public storm drain easement. All such documents shall be upon form approved by the City Attorney. 3. Pursuant to Section 12 ofthe City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: ~ m. l'nOIrvv City Clerk. I CITY OF ROANOKE OFFICE OF THE CITY MANAGER Noel C. Taylor Municipal Building 215 Church Avenue, S.W., Room 364 Roanoke, Virginia 24011-1591 Telephone: (540) 853-2333 Fax: (540) 853-1138 City Web: www.roanokeva.gov August 2, 2010 Honorable David A. Bowers, Mayor Honorable David B. Trinkle, Vice Mayor Honorable William D. Bestpitch, Council Member Honorable Raphael E. Ferris, Council Member Honorable Sherman P. Lea, Council Member Honorable AnitaJ. Price, Council Member Honorable Court G. Rosen, Council Member Dear Mayor Bowers and Members of City Council: Subject: Dedication of Public Easement Portion from Emmanuel Wesleyan Church to City of Roanoke Background: Trustees of Emmanuel Wesleyan Church, own certain real property identified by Tax Map number 2181 501. The owner is proceeding with a plan for an addition that requires the creation of a public drainage easement of 20 feet in width by 224.71 feet in length as shown on the plat attached hereto as "Exhibit A". The owner desires to dedicate the easement to the City. A copy of the proposed Deed of Easement that references the plat is attached as "Exhibit B". Recommended Action: Adopt an ordinance to accept the public drainage easement that the owner desires to dedicate to the City as described above. ZiJPjlZtted, Christopher P. Morrill City Manager CPM:c1t Honorable Mayor and Members of City Council August 2, 2010 Page 2 c: Stephanie M. Moon, City Clerk William M. Hackworth, City Attorney Ann H. Shawver, Director of Finance R. Brian Townsend, Assistant City Manager for Community Development Robert B. Ledger, Economic Development Manager Cassandra L. Turner, Economic De'ielopment Specialist' CM10-00149 / // // / / / / /: / / /f:'P"/ / ~/ /. 0 ~~ ~<o~~<<--~'/ /((,~ ~<<) / /..\~ ~ ~ '\'/:0<<-- / ,/ (y'1' ~~/ / /~~ I / ^ / / / / / r@( PROPOSED BUILDING I I 20' WIDE PUBLIC DRAINAGE EASEMENT 0 I From Pt To pt Direction Length A B N20" 26' 14"W 25.16' -/ B c N19" OS' 49"E 194.91' c D N30' 16' 10'W 4.64' EXISTING BUILDING CURVE DATA "C2" 6. = 88'27'00. R = 20.00' l = 30.87' T = 19.47' CH = N14'31'02" E 27.90' ~ I- o ....1 ~ 'C')- ..,f C') ~ ~ \::J :z: 52 a:: c:( 0- C uJ V) o 0- o a:: c.. I I I I I I J N 58044'32" E [131.261 245.64' <:;) t!J~ ~^j ~r.' ~Q..'" ::<: ~,. ~Q)' ~. l- e:> ....J \::J :z: ~ ex: <C 0- o uJ Vl e:> 15 ex: ~ c.. Q- b), / / / EXHIBIT SHOWING NEW 20' WIDE PUBLIC DRAINAGE EASE~ENT ACROSS PROPERTY OWNED BY Trustees of Emmanuel Wesleyan Church LOT 1-A, BLOCK 17, SECTION 4, OAKDALE MAP M.B. 1, PG. 3470 ROANOKE, VIRGINIA . .. SCALE: 1" = 30' 816 Boulevard Salem, Virginia 24153 SCALE: 1"- 30' . k Phone: 540.387-1153 DATE: 06 JULY 2010 .. par e r Fax: 540-389-5767 0- 54495 DESIGN GROUP. INC. www.parkerdg.com ENGfNEBIS" SUl\VEYOI\S" PlANNEIU 'lANDSCAPE ARCHITECTS W.O.: 08-0315-04A TAX #. 2181501 N.B. _ DRAWN ~ CALC. PJB CHK'O p~ CLOSED: PJB Exemption claimed: Grantee is exempted from recordation taxes and fees pursuant to '58.1-11A(3), Code of Virginia. \ Prepared by the Office of the City Attorney Official Tax No. 2181501 Property Owner Trustees of Emmanuel Wesleyan Church THIS DEED OF EASEMENT, is entered into this _ day of ,2010, by the TRUSTEES OF EMMANUEL WESLEYAN CHURCH ("Grantor") and the CITY OF ROANOKE, VIRGINIA, a municipal corporation organized and existing under the laws of the Commonwealth of Virginia ("Grantee"), WIT N E SSE T H: THAT, FOR AND IN CONSIDERATION of the sum of ONE AND NO/tOO DOLLARS ($1.00), cash in hand paid by the Grantee to Grantor, receipt ofwhich is hereby acknowledged, and ofthe benefits to accrue to Grantor from Grantee's construction of public improvements with respect to Grantor's real estate, Grantor does hereby GRANT AND CONVEY to Grantee, a perpetual public storm drain easement, for the purpose of constructing and installing and thereafter maintaining, operating, relaying and, if necessary, replacing a public storm drain system with all necessary appurtenances thereto, and does hereby assign, transfer and set over any and all right, title and interest it may have in and to said existing or future public storm drain system, facilities and all necessary appurtenances thereto, including without limitation, pipelines, culverts or inlets, said easement being over, through and across real estate lying in the City of Roanoke, Virginia, bearing Official Tax Map No. 2181501 , and being more particularly described as follows: A permanent 20' wide by 224' long storm dram easement containing 4,566sq.ft., more or less, as shown on the attached plat entitled" Exhibit Showing a New 20' Wide Public Drainage Easement Across Property Owned by Trustees of Emmanuel Wesleyan Church Lot-I-A, Block 17, Section 4 Oakdale Map, M.B.l PG." dated July 6,2010, prepared by Parker Design Group, Inc., a copy of which is attached hereto and incorporated by reference herein. Recordation of this deed constitutes Grantee's acceptance of the property interests conveyed herein. WITNESS the following signatures and seals: GRANTOR: TRUSTEES OF EMMANUEL WESLEY AN CHURCH By William Overstreet, Trustee (SEAL) By Clayton Highberger, Trustee (SEAL) By Linden Pendleton, Trustee (SEAL) COMMONWEALTH OF VIRGINIA , To-wit: CITY/COUNTY OF The foregoing instrument was acknowledged before me this day of , 2010, by William Overstreet, Trustee of Emmanuel Wesleyan Church for and on behalf of such Church.. My Commission expires: Notary Public Registration No. 2 COMMONWEALTH OF VIRGINIA , To-wit: S CITY/COUNTY OF The foregoing instrument was acknowledged before me this day of , 2010, by Clayton Highberger, Trustee of Emmanuel Wesleyan Church for and on behalf of such Church. My Commission expires: Notary Public Registration No. COMMONWEALTH OF VIRGINIA , To-wit: CITY/COUNTY OF The foregoing instrument was acknowledged before me this day of , 2010, by Linden Pendleton, Trustee of Emmanuel Wesleyan Church for and on behalf of such Church. My Commission expires: Notary Public Registration No. Approved as to Form Assistant City Attorney CITY1 OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: clerk@roanokeva.gov JONATHAN E. CRAFf Deputy City Clerk STEPHANIEM. MOON, CMC City Clerk CECELlA T. WEBB Assistant Deputy City Clerk August 4,2010 Christopher P. Morrill City Manager Roanoke, Virginia Dear Mr. Morrill: The matter regarding execution of the City's consent to an Assignment Agreement between, the City, IMDlnvestment Group, LLC, Valley Bank, and Ivy View, LLC, in connection with the Ivy Market Project, was before the Council for consideration at its regular meeting held on Monday, August 2,2010. On motion, duly seconded and adopted, the matter was deferred indefinitely. Sincerely, ~~."')~ City Clerk SMM:ctw pc: Harwell M. Darby, Jr., Attorney, Economic Development Authority 37 Campbell Avenue, S. W., Roanoke, Virginia 24011 Dennis A. Barbour, Attorney, Valley Bank and Ivy View, LLC, P. O. Box 13606, Roanoke', Virginia 24035 William M. Hackworth, City Attorney Ann H. Shawver, Director of Finance R., Brian Townsend, Assistant City Manager for Community Development Robert B. Ledger, Manager; Economic Development MOSS & ROCOVICH ATTORNEYS-AT-LAW A PROFESSIONAL CORPORATION 4415 ELECTRIC ROAD 24018-0723 P.O. BOX 13606 ROANOKE. VIRGINIA 24035 (540) 774-8600 FAX (540) 774-8808 FILE NO: July 29,2010 8358/051 Via Regular US Mail and Fax Transmission to 853-1145 Stephanie Moon, City Clerk City of Roanoke 215 Church Avenue, SW, Room 456 Roanoke, Virginia 24011 RE: Assignment of Performance Agreement by and among IMD Investment Group, LLC; Ivy View, LLC, and Valley Bank (Ivy Market Performance Agreement) Dear Ms Moon: The referenced Assignment of Performance Agreement is scheduled to be considered by City Council on August 2, 2010. The purpose of this letter is to request that the hearing on the matter be postponed indefinitely. If you need any further information from me regarding this matter, please call me. Sincerely, M~~,~"&~)C~O!?VI~~f" P.C. / ! ,J" ,,- ,__/' I I /.,<.-./' / ~ .r /_.. "........... ..,. \ ,J' ......-:",.10/ .'~ (/ l/"----.- 't--Dfnnis A.' arbour cc: Brian TO'Y-?-send, Assistant City Manager (via email) Gary E. Tegenkamp, Assistant City Attorney (viaemail) CITY OF ROANOKE OFFICE OF THE CITY MANAGER Noel C. Taylor Municipal Building 215 Church Avenue, S.W" Room 364 Roanoke, Virginia 24011-1591 Telephone: (540) 853-2333 Fax: (540) 853-1138 City Web: www.roanokeva.gov August 2, 2010 Honorable David A. Bowers, Mayor Honorable David B. Trinkle, Vice Mayor Honorable William D. Bestpitch, Council Member Honorable Raphael E. Ferris, Council Member Honorable Sherman P. Lea, Council Member Honorable Anita J. Price, Council Member Honorable Court G. Rosen, Council Member Dear Mayor Bowers and Members of City Council: Subject: Assignment of Performance Agreement among the City, IMD, and the EDA Background: The City of Roanoke (City), IMD Investment Group, LLC (lMD), and the Economic Development Authority of the City of Roanoke, (EDA) entered into a Performance Agreement dated November 18, 2004, regarding IMD's proposed development of certain property located at the northwest corner of Wonju Street and Franklin Road, S.W. Such Performance Agreement has been amended several times, with the most recent Amendment, Amendment No.5, being dated May 5, 2009. The proposed development involved a Ukrop's Super Markets Grocery Store, Walgreens Drug Store, and other proposed stores in what was known as the Ivy Market Shopping Center or Ivy Market Project. Because IMD was not able to sustain the Ivy Market Project, IMD's lender, Valley Bank, foreclosed on the Ivy Market Project property. Valley Bank was high bidder at a trustee's sale held on June 30, 2010, and purchased the real estate offered at such sale. Valley Bank has directed the trustee to deed the Ivy Market property to Ivy View, LLC (Ivy View), a wholly-owned subsidiary of Valley Bank. Honorable Mayor and Members of City Council August 2, 2010 Page 2 In order to clarify the rights of the parties under the Performance Agreement, Valley Bank has requested that IMD assign, sell and transfer the Performance Agreement, as amended, to Ivy View. Pursuant to Section 13 of the Performance Agreement, as amended, the City and the EDA must consent to such assignment prior to it becoming effective. IMD and Valley Bank have agreed on a proposed Assignment Agreement, which has been presented to the City and the EDA for their consent in accordance with Section 13 of the Performance Agreement. A copy of such Assignment Agreement is attached to this Council letter. Under such Assignment Agreement, Ivy View assumes and agrees to perform all of IMD's obligations under the Performance Agreement. This transfer of the property and assignment of the Performance Agreement will allow Valley Bank through Ivy View to more effectively direct the future development of the site (including a proposed second phase) and re-tenanting of the vacant former Ukrop's store. This Assignment Agreement will also allow Ivy View to be eligible to apply for applicable future economic development grants, including the grant year July 1, 2009 through June 30, 2010. The City's consent to this Assignment Agreement does not affect the enforcement of any other provisions of the Performance Agreement, dated . November 18; 2004, as amended, nor relieve IMD from any of its obligations under the Performance Agreement. Upon action by the City Council, this matter will be presented to the EDA at its August 18, 2010 meeting for the EDA's review and consideration. Recommendation: Authorize the City Manager to execute the City's consent to an Assignment Agreement between IMD Investment Group, LLC, Valley Bank, and Ivy View, LLC, in a form substantially similar to the one attached, with such form to be approved by the. City Attorney. Authorize the City Manager to execute such other documents and take such further actions as may be necessary to implement, administer, and enforce the Assignment Agreement and the Performance Agreement, as amended, and as assigned to Ivy View, LLC, with the form of any such documents to be approved by the City Attorney. ristopher P. Morrill City Manager Honorable Mayor and Members of City Council August 2, 2010 Page 3 Attachment c: Stephanie M. Moon, City Clerk William M. Hackwprth, City Attorney Ann H. Shawver, Director of Finance R. Brian Townsend, Assistant City Manager for Community Development Robert B. Ledger, Economic Development Manager Charles E. Hunter, III,Chair, EDA Harwell (Sam) M. Darby, Jr., Attorney, EDA Ellis L. Gutshall, President, Valley Bank Dennis A. Barbour, Attorney, Valley Bank and Ivy View CM10-00148 Assignment of Performance Agreement THIS ASSIGNMENT AGREEMENT ("Agreement") is made as of the _ day of August, 2010, by and among IMD INVESTMENT GROUP, LLC, a Virginia limited liability company ("IMD"); IVY VIEW, LLC, a Virginia limited liability company ("Purchaser"); and V ALLEY BANK ("Lender") (llv:1D, Purchaser, and Lender are sometimes collectively referred to as the "Parties"). Recitals A. IMD is a party to a Performance Agreement dated November 18,2004, by and among the City of Roanoke, Virginia, Th1D Investment Group, LLC, and the Industrial Development Authority of the City of Roanoke, Virginia (now known as the Economic Development Authority of the City of Roanoke, Virginia), as amended from time to time including, but not limited to, Amendment No.1 to Performance Agreement dated November 14, 2006, Amendment No. 2 to Performance Agreement dated September 18, 2007, An:lendment No.3 to Performance Agreement dated June 18, 2008, Option A - Revised 11-17- 08 Amendment No.4 to Performance Agreement dated November 20, 2008, and Amendment No. 5 to Performance Agreement dated May 5, 2009 (collectively, the "Performance Agreement"). The Performance Agreement was executed in respect to a certain project located in the City of Roanoke, Virginia (the "Ivy Market Project"). B. IMD is indebted to Lender pursuant to numerous loans made to IMD for the' acquisition and development ofthe Ivy Market Project (the "Ivy Market Loans"). C. The Ivy Market Loans are secured by numerous deeds of trust including, but not limited to, Deed of Trust dated May 23, 2006, from IMD and others recorded May 23, 2006, in the Clerk's Office of the Circuit Court for the City of Roanoke, Virginia, as Instrument 1 . #060008114, and corrected and re-recorded on May 24, 2006, as Instrument #060008133, as subsequently modified and amended (the "Ivy Market Deed of Trust"). The Ivy Market Deed of Trust encumbers certain real estate involved in the Ivy Market Project (the "Ivy Market Property") and additional real estate not related to the Ivy Market Project. D. Pursuant to Commercial Security Agreement and. Assignment of Performance Agreement dated June 7, 2010 (the "Security Agreement"), IMD granted to Lender a security interest in the Performance Agreement and rights therein (including an assignment of the Performance Agreement), to secure the Ivy Market Loans. E. Lender has foreclosed under the Ivy Market Deed of Trust. At the trustee's sale held on June 30, 2010, Lender was the high bidder and purchased the real estate offered at such . trustee's sale. Valley Bank has directed the trustee to deed the Ivy Market Property to Purchaser, a wholly-owned subsidiary of Lender. F. In order to clarify the rights of the Parties under the Performance Agreement and in order to memorialize compliance with Section 13 of the Performance Agreement, Lender has requested that IMD assign, sell, and transfer the Performance Agreement to Purchaser. NOW, THEREFORE, IN CONSIDERATION of the premises and other good and valuable consideration, the receipt of which is hereby acknowledged, IMD hereby assigns, sells, and transfers to Purchaser the Performance Agreement, all of IMD's rights and all obligations therein, and all right, title, and interest thereto (the "Assignment"). The Assignment is absolute, c~mplete and final, and includes', without limitation, the right to file for, and receive, all current and future grants payable, or to become payable, to IMD including the grant for the grant year ofJuly 1, 2009, through June 30, 2010 (the "2009/2010 Grant Year"). As of the effective date of this Agreement, Purchaser hereby assumes and agrees to 2 perform all of IMD's obligations under the Performance Agreement arising on or after the effective date, and shall be subject to the terms and conditions of the Performance Agreement. IMD covenants and agrees to promptly deliver to Purchaser all materials, data, and information in the possession of IMD relating to or regarding: (a) the 2009/2010 Grant Year, (b) all prior grant years, and (c) IMD's past activities and obligations under the Performance Agreement; and, upon Purchaser's request, IMD covenants and agrees to provide commercially reasonable assistance to Purchaser in applying for any and all grants under the Performance Agreement and to otherwise respond to any inquiries or claims under the Performance Agreement. This Agreement shall be binding on and inure to the benefit of the Parties and their successors and assigns. This Agreement shall be governed by the laws of the Commonwealth of Virginia, and may be amended only by a written document signed by the Parties. If any court detennines that any provision or clause of this Agreement or any part hereof is invalid or .unenforceable, the remainder of this Agreement shall not thereby be affected and shall be given full force and effect, without regard to the invalid portions. This Agreement may be executed by the Parties in any number of separate counterparts, each of which when so executed and delivered shall be an original, but all such counterparts shall together constitute one and the same instrument. The effective date of this Agreement shall be the consent date set forth on the consent document executed by the City of Roanoke, Virginia, and the Economic Development Authority of the City of Roanoke, Virginia. Neither this Agreement nor the consent thereto of the City of Roanoke, Virginia, and the Economic Development Authority of the City of Roanoke, Virginia, shall relieve IMD from any of its obligations under the Performance Agreement. 3 WITNESS the following signatures and seals: IMD INVESTMENT GROUP, LLC By: (Seal) Bland A. Painter, III Sole Member & Manager COMMONWEALTH OF VIRGINIA CITY ICOUNTY OF , to-wit: The foregoing instrument was acknowledged before me this _ day of , 2010, by Bland A. Painter, III, Sole Member & Manager of IMD Investment Group, LLC, a Virginia limited liability company, on behalf of the company. Notary Public My commission expires: My registration number: 4 IVY VIEW, LLC By: (Seal) Ellis L. Gutshall, Manager COMMONWEALTH OF VIRGINIA CITY/COUNTY OF , to-wit: The foregoing instrument was acknowledged before me this _ day of ,2010, by Ellis L. Gutshall, Manager of Ivy View, LLC, a Virginia limited liability company, on behalf of the company. Notary Public My commission expires: My registration number: VALLEY BANK By: (Seal) Ellis L. Gutshall, President COMMONWEALTH OF VIRGINIA CITY/COUNTY OF , to-wit: The foregoing instrument was acknowledged before me this _ day of , 2010, by Ellis L. Gutshall, President of Valley Bank, on behalf of the bank. Notary Public My commission expires: My registration number: 5 CONSENTS PURSUANT TO SECTION 13 OF THE PERFORMANCE AGREEMENT In accordance with Section 13 of the Performance Agreement dated November 18, 2004, by and among the City of Roanoke, Virginia, IMD Investment Group, LLC, and the Industrial Development Authority of the City "of Roanoke, Virginia (now known as the Economic Development Authority of the City of Roanoke, Virginia), as amended, the City of Roanoke, Virginia, and the Economic Development Authority of the City of Roanoke, . Virginia, consent to the foregoing Assignment Agreement dated August --' 2010. The date of this consent document is , 2010. ATTEST/WITNESS: CITY OF ROANOKE, VIRGINIA City Clerk By: Christopher P. Morrill, City Manager WITNESS: ECONONUCDEVELOPMENTAUTHOIDTY OF THE CITY OF ROANOKE, VIRGINIA , Secretary By: Charles E. Hunter, III, Chairman Approved as to Form: Approved as to Execution: City Attorney City Attorney Appropriations of Funds required for the Performance Agreement are subject to future appropriation: Director of Finance To be determined. Date Acct# AUTHORIZED BY ORDINANCE NO: 6 CITY OF ROANOKE OFFICE OF THE CITY CLERK STEPHANIE M. MOON, CMC City Clerk 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: clerk@roanokeva.gov JONATHAN E. CRAFT Deputy City Clerk CECELIA T. WEBB Assistant Deputy City Clerk August 4,2010 Harwell M. Darby, Jr. Glenn, Feldmann, Darby & Goodlatte 37 Campbell Avenue, S. W. Roanoke, Virginia 24011-1301 Dear Mr. Darby: ' :'; r am enclosing copy of Resolution No. 38909-080210 approving, among other things, the issuance of not to exceed $110,000,000.00 aggregate principal amount of Economic Development Authority of the City of Roanoke, Virginia Hospital Revenue Refunding Bonds (Carilion Clinic Obligated Group) to the extent required by Section 147 of the Internal Revenue Code of 1986, as amended, effective August 2,2010. Theabovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, August 2,2010. Sincerely, ~ tP/. hJlJ~ Stephanie M. Moon, CMC City Clerk SMM:ctw Attachment pc: Christopher P. Morrill, City Manager William M. Hackworth, City Attorney Ann H. Shawver,' Director of Finance Gw ,-,_',';c: ;./,:,.",~,., ...;'-;:j' IN THE COUNCIL OF THE CITYOF ROANOKE, VIRGINIA The 2nd day of August.. 2010. No. 38909-080210. A Resolution of the City Council of the City of Roanoke, Virginia approving, among other things, the issuance of not to exceed $J 10,000,000 aggregate principal amount of Economic Development Authority of the City of Roanoke, Virginia Hospital Revenue Refunding Bonds (Carilion Clinic Obligated Group) to the extent required by Section 147 of the Internal Revenue Code of 1986, as amended. WHEREAS, the City of Roanoke, Virginia (the "City") is a political subdivision of the Commonwealth of Virginia exercising public and essential governmental functions pursuant to the Constitution and laws of the Commonwealth of Virginia; and, WHEREAS, the Economic Development Authority of the City of Roanoke, Virginia (the "Roanoke Authority") is a political subdivision of the Commonwealth of Virginia and is authorized under Chapter 49, Title 15.2, Code of Virginia of 1950, as amended (the "Act"), to issue revenue bonds for the purpose of facilitating the financing or refinancing of certain projects required or useful for health care purposes; and WHEREAS, Carilion Medical Center ("CMC"). is a private, nonstock corporation du1y incorporated and validly existing under and by virtue of the laws of the Commonwealth of Virginia, which owns and operates Carilion Roanoke Memorial Hospital located in the City of Roanoke, Virginia; and WHEREAS, CMC also owns and operates Carilion Roanoke Community Hospital in the City of Roanoke, Virginia; and WHEREAS, Carilion Franklin Memorial Hospital ("CFMH") is a private, nonstock corporation duly incorporated and validly existing under and by virtue of the laws of the Commonwealth of Virginia, which owns and operates a health care facility located in the Town of Rocky Mount, Franklin County, Virginia; and WHEREAS, the Roanoke 'Authority has by resolution adopted July 21, 2010 (the "Roanoke Authority Resolution") authorized the issuance of the Economic Development Authority of the City of Roanoke, Virginia Hospital Revenue Refunding Bonds (Carilion Clinic Obligated Group) (the "Bonds") in an aggregate principal amount not to exceed $110,000,000 for the purpose of (I) refunding all of the RoanOKe Authority's outstanding Hospital Revenue Bonds (Carilion Health System Obligated Group) Series 2003A, Series 2003B and Series 2003C (collectively, the "Bonds To Be Refunded"), the proceeds of which were loaned to CMC and CFMH, and (II) paying certain expenses incurred in connection with the issuance of the Bonds; and \12984254.1 WHEREAS, CMC owns and operates Carilion Roanoke Memorial Hospital, located at Jefferson Street and Belleview Avenue, S.E., Roanoke, Virginia; CMC also owns and operates Carilion Roanoke Community Hospital, located at 101 Elm Avenue, S.E., Roanoke, Virginia; and CFMH owns and operates Carilion Franklin Memorial Hospital, located at 124 Floyd Avenue, Rocky Mount, Franklin County, Virginia; and WHEREAS, the City Council of the City of Roanoke, Virginia (the "Roanoke City Council") must first approve the issuance of the Bonds before the Roanoke Authority can proceed with the issuance ofthe Bonds; and . WHEREAS, the Roanoke Authority has delivered or caused to be delivered to the Roanoke City Council the following: (i) a reasonably detailed summary of the comments expressed at the public hearing held by the Roanoke Authority in connection with the issuance of , the Bonds, (ii) a fiscal impact statement in the form specified in Section 15.2-4907 of the Act, and (iii) a copy of the Roanoke Authority Resolution, which constitutes the recommendation of the Roanoke Authority that the Roanoke City Council approve the issuance of the Bonds; and WHEREAS, the Roanoke City Council has determined that it is necessary at this time to approve the issuance by the Roanoke Authority of not to exceed $110,000,000 aggregate principal amount of the Bonds to promote the improvement of the health and living conditions of the people of the City of Roanoke and the Commonwealth of Virginia, increase opportunities for gainful employment, improve health care and otherwise aid in improving the prosperity and welfare of said City and Commonwealth and its inhabitants by refinancing the hospital facilities of CMC and CFMH, respectively; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Roanoke, Virginia: SECTION 1. The Roanoke City Council hereby approves the issuance by the Roanoke Authority of the Bonds an aggregate principal amount not to exceed $110,000,000 for the purpose of (i) refunding all of the Bonds To Be Refunded and (ii) paying cert~in expenses incurred in connection with the issuance ofthe Bonds. SECTION 2. The 'Mayor or Vice Mayor and the Clerk or any Deputy Clerk to the Roanoke City Council are hereby authorized and directed, on behalf of the City, to take any and all action necessary, including the execution of any documents, to' consummate the issuance and sale of the Bonds in conformity with the provisions of this resolution. SECTION 3. The approval of the issuance ofthe Bonds, as required by Section 147(f) of the Internal Revenue Code of 1986, as amended, and the Act, does not constitute an endorsement to any prospective purchaser of the Bonds or the creditworthiness of CMC or CFMH and, as required by the Act, the Bonds shall provide that neither the Commonwealth of Virginia, the City nor the Roanoke Authority shall be obligated to pay the principal of, the redemption premium, if any, or the interest on the Bonds or' other costs incident thereto except from the revenues and funds pledged therefor and neither the faith or credit nor the taxing power of the Commonwealth of Virginia, the City nor the Roanoke Authority shall be pledged thereto. 2 \12984254.1 SECTION 4. This Resolution shall take effect immediately upon its passage. ATTEST: ~m. hJI>I'N \ 3 \12984254.1 GFD&G blt~~ ~tl~MA~~ ~A~~Y b~~~lAnt HARWELL M. DARBY, JR. Direct Dial (540) 224-8006 E-mail hdarby@gfdg.com July 22,2010 HAND DELIVERED Ms. Stephanie M. Moon, CMC, City Clerk Roanoke City Council 215 Church Avenue, S.W., Suite 456 Roanoke, VA 24011-1536 Re: Economic Development Authority of the City of Roanoke, Virginia Financing for Carilion Medical Center and Carilion Franklin Memorial Hospital Dear Stephanie: The Economic Development Authority of the City of Roanoke, Virginia has held a public hearing for the benefit of Carilion Medical Center and Carilion Franklin Memorial Hospital for purposes of receiving public comment on a proposed financing. No members of the public were present. I am sending a Formal Report of Public Hearing with attachments as well as Form of Resolution to be considered by the Roanoke City Council. I am sending copies of these materials to Tim Spencer and to Chris Morrill. We would appreciate this matter being put on the Council's August 2,2010 agenda. Very truly yours, ~ Harwell M. Darby, Jr. HMDJR:eaa:0042106 37 CAMPBElL AVENUE S.w. ROANOKE VIRGINIA 24011 P 5402248000 F 5402248050 POST OFFICE Box 2887 ROANOKE VIRGINIA 24001 WWW.GFDG.COM "~"" waR,o ~ ............. ~ ') iii ;;: .f,ERI' ""c, GFD&.G Ms. Stephanie M. Moon, CMC, City Clerk Roanoke City Council July 21,2010 Page 2 Enclosure(s) cc: Timothy R. Spencer, Esq., Acting City Attorney (w/ enclosures) Mr. Christopher P. Morrill, City Manager (wi enclosures) CERTIFICATE OF PUBLIC HEARING The undersigned Secretary of the Economic Development Authority of the City of Roanoke, Virginia (the "Authority"), hereby certifies as follows: 1. A meeting of the Authority was duly called and held on July 21, 2010, at 8:00 o'clock a.m., in the Meeting Room of the City of Roanoke Department of Economic Development, 117 Church Avenue, S.W., Roanoke, Virginia 24011. The meeting was open to the public and persons of differing views were given an opportunity to be heard. At such meeting all of the Directors of the Authority were present or absent as follows: DIRECTOR Dennis R. Cronk Vickie Hold Bibee Linda Davis Frith F. Gordon Hancock C. E. Hunter, III, Chairman Brian K. Redd A. Damon Williams PRESENT V/ V'/ V V v~ V/ V ABSENT 2. The Chairman announced the commencement of a public hearing regarding a proposed financing by the Authority for the benefit of Carilion Medical Center and Carilion Franklin Memorial Hospital, and that a notice of the hearing was published once a week for two consecutive weeks, the first publication being not more than 28 days nor less than 14 days prior to the hearing in a newspaper having general circulation in the city of Roanoke, Virginia (the "Notice"). A copy of the Notice and a certificate of publication of such Notice have been filed with records of the Authority and are attached hereto as Exhibit A. 3. The individuals identified in Exhibit B appeared and addressed the Authority and a reasonably detailed summary of the statements made at the public hearing is included in Exhibit B. The fiscal impact statements required by the Industrial Development and Revenue Bond Act are attached hereto as Exhibit C. 4. Attached hereto as Exhibit D is a true, correct and complete copy of a resolution (the "Resolution") adopted at such meeting of the Authority by the unanimous vote of the Directors present and voting at such meeting, with the vote being recorded in the minutes of such meeting as follows: DIRECTOR Dennis R. Cronk Vickie Holt Bibee Linda Davis Frith F. Gordon Hancock C. E. Hunter, III, Chairman Brian K. Redd A. Damon Williams INFAWR V' v/ V v:- I/' ",/ V AGAINST The Resolution constitutes all formal action taken by the Authority at such meeting relating to matters referred to in the Resolution. The Resolution has not been repealed, revoked, rescinded or amended and is in full force and effect on the date hereof. WITNESS my hand and seal of the Authority thi~1 tf- day of July, 2010. Davis Frith Secretary, Economic Development Authority of the City of Roanoke, Virginia . I . :-. / - ,,(SEAL) Exhibits: A - Copy of Notice, Certified by Newspaper B - Summary of Statements C - Fiscal Impact Statement D - Resolution -2- EXHffiIT A COPY OF NOTICE, CERTIFIED BY NEWSPAPER The Roanoke Times Roanoke, Virginia Affidavit of Publication The ROGTIoke Times "iJi:cgl,nia. . '--,\0) Q"l__~_ _--0:~___ ~kY Sworn a~d subscribed before me , , ' Lr.:..l S WOODS ROGERS ~LC 10 S JEFFERSON ST R.OJl..l\TO KE \14.~_ 24011 REFERENCE-: 80028823 12230176 NOTICE OF PUBLIC REA State of Virginia Cit~/ of R.o2..noke If (the undersigDed)-,' ?..utnorized rep~:-esent-5..ti\Ie of the Times-World Corporation, which corporation lS publisher of the Ro~rroke Tiwes, ~ daily newspaper published in Roanoke, in the StatE of - - , " \/lrglEl2, do c.:=::rtify tL-l=..t , ~, ' cne anneX2a nOClce was published , . ' lTI sald newspapers o n t l'"l e f 0 11 0 ",IT i n 9 da.t.es: C' . lC County of Roanoke, Commonwealth/State of of JUL -I 2010. !jlJit:c.!.ess my D3.nd 2.. r-L Q officie.l sec..l. )) \\ [::,n ""y, A 1 \ (1 'iJ]' ~, Not 2. :c y ~ ubi i c --'---"~~!.L~d--'-L_O ji~A"f~~---- PUBLISHED ON: 07/07 07/14 ,_ \ ~. .-i ." : ) 1,1; j J Ij . '-, ~ - I . " " "'-.'~ I...\ LJ.:.1 ~~11 ~ E /~J ',' ,,\,; ,"''''', 1-<; ,- ." ~, -oJ' /.1 ...... .." .,..,) ,'n-p..'?1 ' > ./ .. ~. c:(: ,'. i'~''-''j~DC "..::' - f'r,' ?\ 0 . .j( ". .... --...,; , aGo,~n' - - ~ :: :. ,_I- ~IG- '-:-"-: :. :: \~: 'r\t:.-" ~,",\,.\\SS\G~\ : < :: _ ,f,. . ,'1 ('\JI"" ~ ' ~ - ~ . ~/I' .J_.1r,\"''=:-.I'\ . -< - ....' , '-1f\I-r.J - -- .. :----... ~ ~ c? ~'. (D\ <~i.::J. .: / ,..~:; -""..0,',,~,,'..:::.,,~...""'" -:.. 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Frofect'l ith:'e; SR'M-f-ftRe'n:?Y2,t,Lo'n, bP.'~cject :t~hj~~.~-Rj\~',Hi I)Eauip_ .t~1e~ ~~,lC?r! ~CR~ilH. th~"GCt1~.~) _1!~;J~i1Je; '5.~PdS:~i~~,~~~{h~:( l CR l\l h, c~mp.;jsatJe ~ .;;r;50(!, 1';i::i~~~.~~1~lf.;~~i~:~n~.r I'P2rl(iriiZG Lthel Il~~~t}~f~f~j~~ 1~~176R#~~: et.-~ i\-ld_ow.p~"a :tI~~i~~~li I:JUIY,21,20J)(j;",pg,:U!J,i;;;;;:.1 Ifr ~!?J8~lri~w~~~~ri~ 1 lO _. ni: 1:;;~\'~'~t;[,~;;;1 Ili~~~n~~e,:y;;glnla > . J , 8v' I' c. Hunt'''. [I'" ~. .~I~:,,::J~~:'~fi~r~~ri! ~(f22:30~76ii '." '{,: tL-":---.- ..~ ..- -.+ EXHIBIT B SUMMARY OF STATEMENTS MADE AT PUBLIC HEARING CONDUCTED BY THE ECONOMIC DEVELOPMENT AUTHORITY OF THE CITY OF ROANOKE, VIRGINIA ON JULY 21,2010 WITH RESPECT TO FINANCING BY THE AUTHORITY FOR CARILlON MEDICAL CENTER AND CARILlON FRANKLIN MEMORIAL HOSPITAL None. EXHIBIT C FISCAL IMPACT STATEMENT July 21,2010 ECONOMIC DEVELOPMENT AUTHORITY OF THE CITY OF ROANOKE, VIRGINIA Carilion Clinic Applicant ) Carilion Medical Center and Carilion Franklin Memorial Hospital Facilities City of Franklin Total Roanoke County 1. Maximum amount of financing sought $ I 07,653,000 $2,347,000 $110,000,000 2. Estimated taxable value of the facility's real property to be constructed in the n1a n1a n1a locality 3. Estimated real property tax per year using present tax rates n1a n1a n1a 4. Estimated personal property tax per year using present tax rates n1a n1a n1a 5. Estimated merchants' capital tax per year using present tax rates n1a n1a n1a 6. a, Estimated dollar value per year of goods that will be purchased from $0* $0* $0* Virginia, companies within the locality b. Estimated dollar value per year of goods that will be purchased from non- $0* $0* $0* Virginia companies within the locality c. Estimated dollar value per year of services that will be purchased from $0* $0* $0* Virginia companies within the locality d. Estimated dollar value per year of services that will be purchased from $0* $0* $0* non-Virginia companies within the locality 7, Estimated number of regular employees 5,090 260 5,350 on year round basis (FTEs) 8. Average annual salary per employee $68,500 $53,500 $67,800 · no ;mpad, ,efuod;ng bond, w;th extended I ('/u. Chairman {#1366574-1,077858-00072-0I} EXHlBIT D RESOLUTION \ . ' . RESOLUTION OF THE ECONOMIC DEVELOPMENT AUTHORITY OF THE CITY OF ROANOKE, VIRGINIA AUTHORIZING, AMONG OTHER THINGS, THE ISSUANCE OF NOT TO EXCEED $110,000,000 AGGREGATE PRINCIPAL AMOUNT OF HOSPITAL REVENUE REFUNDING BONDS (CARILlON CLINIC OBLIGATED GROUP) WHEREAS, the Economic Development Authority ofthe City of Roanoke, Virginia (the "Authority") is a political subdivision of the Commonwealth of Virginia and is authorized under Chapter 49, Title 15.2, Code of Virginia of 1950, as amended (the "Act"), to make and execute financing agreements, contracts, deeds and other instruments necessary or convenient for the purpose of facilitating the financing or refinancing of certain projects required or useful for health care purposes, including furnishings, machinery, equipment, land, rights in land and other appurtenances and facilities related thereto, to the end that the Authority may be able to promote improvement of the health and living conditions ofthe people of the Commonwealth of Virginia, increase opportunities for gainful employment, improve health care and otherwise aid in improving the prosperity and welfare of Virginia and its inhabitants, and to provide such financing through the issuance of revenue bonds; and WHEREAS, Carilion Medical Center ("CMC") is a private, nonstock corporation duly incorporated and validly existing under and by virtue of the laws of the Commonwealth of Virginia, which owns and operates Carilion Roanoke Memorial Hospital in the City of Roanoke, Virginia; and WHEREAS, CMC also owns and operates Carilion Roanoke Community Hospital in the City of Roanoke, Virginia; and WHEREAS, Carilion Franklin Memorial Hospital ("CFMH") is a private, nonstock corporation duly incorporated and validly existing under and by virtue of the laws of the Commonwealth of Virginia, which owns and operates a health care facility located in the Town of Rocky Mount, Franklin County, Virginia; and WHEREAS, the Authority has been requested to issue one or more series of its revenue bonds, in an aggregate principal amount not exceeding $110,000,000, for the purpose of (I) refunding all of the Authority's outstanding Hospital Revenue Bonds (Carilion Health System Obligated Group) Series 2003A, Series 2003B and Series 2003C (collectively, the "Bonds To Be Refunded"), the proceeds of which were loaned to CMC and CFMH, and (II) paying certain expenses incurred in connection with the issuance of said revenue bonds; and WHEREAS, CMC owns and operates Carilion Roanoke Memorial Hospital, located at Jefferson Street and Belleview Avenue, S.E., Roanoke, Virginia; CMC also owns and operates Carilion Roanoke Community Hospital, located at 101 Elm Avenue, S.E., Roanoke, Virginia; and CFMH owns and operates Carilion Franklin Memorial Hospital, located at 124 Floyd Avenue, Rocky Mount, Franklin County, Virginia; and ) \12984281.1 , , ' . WHEREAS, the Board of Supervisors of Franklin County, Virginia (the "Franklin Board") must first approve the issuance of said revenue bonds before the Authority can proceed with the issuance of said revenue bonds; and WHEREAS, the City Council of the City of Roanoke, Virginia (the "Roanoke Council") must first approve the issuance of said revenue bonds before the Authority can proceed with the issuance of said revenue bonds; NOW, THEREFORE, BE IT RESOLVED by the Economic Development Authority of the City of Roanoke, Virginia: SECTION 1. Pursuant to the authority granted to it by the Act, the Authority hereby authorizes the issuance of the Economic Development Authority of the City of Roanoke, Virginia Hospital Revenue Refunding Bonds (Carilion Obligated Group), in an aggregate principal amount not to exceed $110,000,000 (the "Bonds"), for the purpose of (i) refunding all of the Bonds To Be Refunded and (ii) paying certain expenses incurred in connection with the issuance ofthe Bonds. SECTION 2. The Authority hereby recommends that the Roanoke Council and the Franklin Board approve the issuance of the Bonds. SECTION 3. The Chairman or Vice Chairman and the Secretary or any Assistant Secretary of the Authority are hereby authorized and directed to deliver to the Roanoke Council and the Franklin Board (a) a reasonably detailed summary of the comments expressed at the public hearing held in connection with the issuance of the Bonds, (b) a fiscal impact statement in the form specified in Section 15.2-4907 of the Act, and (c) a copy of this resolution, which constitutes the recommendation of the Authority that the Roanoke Council and the Franklin Board approve the the issuance of the Bonds. SECTION 4. This Resolution shall take effect immediately upon its passage. 112984281.1 CERTIFICATION The undersigned, Linda Davis Frith, Secretary of the Economic Development Authority of the City of Roanoke, Virginia does certify that attached hereto is a true, correct and complete copy of a Resolution adopted at a regular meeting of the Board of Directors of the Economic Development Authority of the City of Roanoke, Virginia held July 21, 2010 and that such resolution has not been amended, modified or rescinded and is in full force and effect as of this date. ('\ Date: July 21,2010 i Lind avis Frith, Secretary Economic Development Authority of the City of Roanoke, Virginia (SEAL) \12984281.1 ~ ~~ ROANOKE PLANNING BUILDING AND DEVELOPMENT Noel C. Taylor Municipal Building 215 Church Avenue, SW, Room 166 Roanoke, Virginia 24011 540.853.1730 fax 540.853.1230 plann ing@roanokeva.gov August 2,2010 Honorable David A. Bowers, Mayor Honorable David B. Trinkle, Vice-Mayor Honorable William D. Bestpitch, Council Member Honorable Raphael E. Ferris, Council Member Honorable Sherman P. Lea, Council Member Honorable Anita J. Price, Council Member Honorable Court G. Rosen, Council Member Dear Mayor Bowers and Members of Council: Subject: Fair Housing Board Annual Report for 2010 The Fair Housing Board is pleased to provide this Annual Report for 2010 to City Council. As you will read below, the Board undertook a number of activities during the past year and is looking to a new year of both opportunities and challenges. Purpose and Function: Under the City Code, the Fair Housing Board is to serve as a source of public information on fair housing through outreach, education and training. Through a modest annual allocation from the City's Community Development Block Grant (CDBG), detailed below, the Board has continued efforts to raise awareness. Membership: During the past year, the Board worked diligently to secure a full complement of members. In October 2009, members participated in a Board development workshop facilitated by Gwin Ellis, the City's Human Resources Training and Development Coordinator, resulting in a Board mission statement, goals for stabilizing membership, reaffirming its purposes of re~ching and informing broad audiences and the beginning of efforts to develop a set of bylaws. Also in October 2009, Board members Tony Reed and Rhonda Chewning, assisted by City Housing Planner John Moorefield, began recruiting new members to replace inactive members. These initial efforts resulted in the appointment of Marie Greene" Mark Davis, and Rodney Saunders. At the beginning of the New Year, new members Chad Wirt and Valery Hale were also added to the Board. I The 'Honorable Mayor and Members of Council August 2, 2010 Page 2 Unfortunately, turnover remains an area demanding continuing attention. As of July 2010, Marie Greene, who had served as Chair, has resigned from the Board and Rodney Saunders has assumed the leadership position. Member Chad Wirt also resigned due to relocation. There has also been turnover in the City staffing assigned to assist the Board, with Karl Kleinhenz having begun these duties. Activities: Notwithstanding the turnover of board members and staff, the Fair Housing Board is proud to report a significant increase in activities and outreach compared to the prior year. In line with the Board's mission, two Fair Housing Seminar sessions were held. Both were led by Mally Dryden-Mason, of the Virginia Fair Housing Office, and were similar to previous events. However, participation in the Fall session dwarfed prior years, with more than 300 residents, investors, and professionals attending. The Spring event attracted a commendable attendance of about 100. Along with reaching unprecedented numbers through the seminars, the Board used its CDBG funding to spread its message more broadly and more efficiently than ever before. The Board developed an integrated marketing campaign that included print, email, and mass advertising via billboard, magazine, and public advertising on Valley Metro. As a part of the campaign, the Board created, assembled, and mailed over 500 supplemental information packets to Roanoke residents that were identified as playing a pertinent role in fair housing and as potential beneficiaries of the information presented at the Fair Housing Seminar. Statistics: Given the Board's education and outreach focus, persons who contact the City about possible fair housing issues are provided information and referred to the Virginia Fair Housing Office for additional assistance and to file complaints, if they desire to do so. The Board periodically obtains the statistics on the complaints filed with the State. In addition, the Board also attempts to obtain data from local agencies such as TAP, Legal Aid and the RRHA that are often contacted by persons who believe a fair housing rights issue has occurred. This data helps the Board focus its education and outreach. For the July 2008 to June 2009 period, the most recent for which data is available, 36 incidents of alleged housing discrimination were reported by the local agencies The Honorable Mayor and Members of Council August 2, 2010 Page 3 to the Fair Housing Board. The protected classes affected were elderly (11 incidents), race (10), disability (7), familial status (4), sex (2), national origin (1) and marital status (1). Nine (9) of these incidents were filed by the complainants with the Virginia Fair Housing Office and/or the U.S. Department of Housing and Urb>an Development (HUD). Paired Testing: In January 2008, the Board applied for and was awarded $15,000 in HOME administrative funds to conduct paired testing, which is a means of assessing disparities in treatment in housing sales and rentals. Information from this activity would further assist the Board to refine its outreach and education. The project was conducted during the past year. The results of the testing are the subject of a separate presentation to be made to Council. Budget: As stated earlier, to help support its activities, the Board receives an annual CDBG allocation, currently set at $5,000. Based on prior activities, the budgeted uses planned for the FY 2010-2011 period are shown in the table below. Fair Housing Board Budget FY 2010-2011 Billboard $ 872 17% Fair Housing Seminar $ 836 17% Advertising - Apt Guide $ 750 15% Promo Items $ 750 15% Printing - Booklets $ 450 9% Printing - Business Packets $ 400 8% Advertising - Bus Signs $ 300 6% Postage $ 250 5% Advertising - Valley Metro $ 210 4% Printing - Handouts $ 182 4% Total $ 5,000 100% What Lies Ahead: For FY 2010-2011, the Fair Housing Board has several priorities, the first being to The Honorable Mayor and Members of Council August 2, 2010 Page 4 fill its vacancies and build cohesiveness among its members. The second is to organize and prepare for the Fall 2010 Fair Housing Seminar. Third, the Board needs to continue and strive to further enhance its efforts to raise public awareness regarding fair housing rights and responsibilities. As part of these priorities, the Board will be kept informed of the City's efforts to prepare a new Analysis of Impediments to Fair Housing Choice. This Analysis is a requirement that is part of receiving CDBG, HOME and Emergency Solutions Grant (formerly Emergency Shelter Grant) funds from HUD. The current Analysis was completed in 2001 and was updated in 2008. Development of the new Analysis is funded in the City's HUD-approved 2010-2015 Consolidated Plan, and will help to further refine the Board's focus for the future. The Fair Housing Board hopes that Council finds this annual report informative and useful. Its Chair and members stand ready to respond to Council's questions and guidance. ~?;:' Rodney Saunders Board Chair c: Stephanie M. Moon, City Clerk William M. Hackworth, City Attorney Ann H. Shawver, Director of Finance R. Brian Townsend, Assistant City Manager for Community Development Thomas N. Carr, Director of Planning, Building and Development .. .. i (}:) . CJ . Ii I lor. _. 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II Q) :J> :::J Ol -- '< en (i)" o ...., -- ..., m c. 0' ..., I o c en 3 -- "'0 ::J c:o to c. -- 3 )> ~ C1 ...... r-+- ~ <- o -- ;;r~ II ~I o ~ ~I -- ..., I o c en -- :::J co ... o c CD en r-+ . o ::J en ." \ CITY.OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-254] Fax: (540) 853-]]45 E-mail: c1erk@roanokeva.gov August 9, 2010 JONATHAN E. CRAFT Deputy City Clerk CECELIA T. WEBB Assistant Deputy City Clerk STEPHANIE M. MOON, CMC City Clerk .R. Gail Bu rruss 2519 Creston Avenue, S. W. Roanoke 2401 5 Dear Ms. Burruss: At a regular meeting of the Council of the City of Roanoke which was held on Monday, August 2, 2010, you were reappointed as a Commissioner to the Roanoke Redevelopment and Housing Authority, for a term of four years ending August 31, 2014. Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your reappointment and each member is requ ired "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to continue your service as a Commissioner to the Roanoke Redevelopment and Housing Authority. Sincerely, ~n,,~(}av0 Stephanie M. Moon, CMe City Clerk SMM:ctw Enclosures pc: Glenda S. Edwards, Roanoke Redevelopment and Housing Aut~o!lty_ . 2624 Salem Turnpike, N. W., Roanoke, Virginia 2401 ~ wI~ Jonathan E. Craft, Deputy City Clerk COMMONWEALTH OF VIRGINIA ) ) To-wit: ) CITY OF ROANOKE I, Stephanie M. Moon, City Clerk, and as such City Clerk of the eity of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the second day of August, 2010, R. Gail Burruss was reappointed as a Commissioner to the Roanoke Redevelopment and Housing Authority, for aterm ending August 31 , 2014. Given under my hand and the Seal of the City of Roanoke this fifth day of August, 2010. ~'rn_' hJnw-J , City ele-rk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-254] Fax: (540) 853-]]45 E-mail: c1erk@roanokeva.gov JONATHAN E. CRAFT Deputy City Clerk STEPHANIE M. MOON, CMC City Clerk CECELIA T. WEBB Assistant Deputy City Clerk August 9,~01 0 William M. Babb 3850 Darlington Road, S. W. Roanoke Virginia 24018 Dear Mr. Babb: At a regular meeting of the Council of the City of Roanoke which was held on Monday, August 2, 20.10, you were appointed to replace Theodore S. Adkins as a City representative of the City of Roanoke Pension Plan, Board of Trustees, for a term ending June 30, 2012. Enclosed you will find a Certificate of your appointment and an Oath or Affirmation of Office which may be administered by the Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor Municipal Building, 21 5 Church Avenue, S. W., prior to serving in the capacity to which you were appointed. Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of you r appointment and each member is required "to read and become familiar with provisions of the Act." William M. Babb, August 9, 2010 Page 2 On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to serve as a City representative of the eity of Roanoke Pension Plan, Board of Trustees. Sincerely, ~ hl. ~~ Stephanie M. Moon, CMC City elerk Enclosures pc: Ann H. Shawver, Director of Finance, w/application Andrea Trent, Assistant Director of Finance COMMONWEALTH OF VIRGINIA ) ) To-wit: ) CITY OF ROANOKE --J I, Stephanie M. Moon, City elerk, and as such eity Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular '\ meeting of CounCil which was held on the second day of August 2010, WILLIAM M. BABB was appointed to replace Theodore S. Adkins as a City representative of the City of Roanoke Pension Plan, Board of Trustees, for a term ending June 30, 2012. Given under my hand and the Seal of the City of Roanoke this fifth day of August 2010. ~ m .1Y\'0yV City Clerk [ CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-254] Fax: (540) 853-]] 45 E-mail: c1erk@roanokeva.gov JONATHAN E. CRAFT Deputy City Clerk CECELIA T. WEBB Assistant Deputy City Clerk STEPHANIE M. MOON, CMC City Clerk August 9, 2010 Greg Webster 1835 Arlington Road, S. W. Roanoke Virginia 24015 Dear Mr. Webster: At a regular meeting of the Council of the City of Roan'oke which was held on Monday, August 2, 2010, you were appointed as a member of the Roanoke Arts Commission to fill the unexpired term of Lawrence E. Johns ending June 30, 2012. Enclosed you will find a Certificate of your appointment and an Oath or Affirmation of Office which may be administered by the Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which you were appointed. . Pursuant to Section 2.2-3702, eode of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your appointment and each member is required "to read and become familiar with provisions of the Act." Greg Webster August 9, 2010 Page 2 On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to serve as a member of the Roanoke Arts Commission. Sincerely, AqL {Y). 'rY) 0 ovJ Stephanie M. Moon, CMe~ Cityelerk Enclosu res c pc: Susan Jennings, Public Arts Coordinator, w/application Melissa Murray, Secretary, Roanoke Arts Commission eOMMONWEALTH OF VIRGINIA ) ) To-wit: ) CITY OF ROANOKE I, Stephanie M. Moon, eity Clerk, and as such eity elerk of the eity of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the second day of August 2010, GREG ~ WEBSTER was appointed as a member of the Roanoke Arts Commission to fill the unexpired term of Lawrence E. Johns ending June 30, 2012. Given under my hand and the Seal of the City of Roanoke this fifth day of August 2010. ~ M. MIlON eity elerk C CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-254] Fax: (540) 853-]]45 E-mail: c1erk@roanokeva.gov JONATHAN E. CRAFT Deputy City Clerk STEPHANIE M. MOON, CMC City Clerk CECELlA T. WEBB Assistant DeputY City Clerk August 9,2010 Joni Terry Virginia Municipal League P. O. Box 12164 Richmond, Virginia 23241 Dear Ms. Terry: At a regular meeting of the Council of the City of Roanoke which was held on Monday, August 2,2010, Council Member Court G. Rosen was appointed as a City representative to the Virginia Municipal League 2010 Community and Economic Development Policy Committee for a term ending June 30,2012. Sincerely, ~m.h1O\W Stephanie M. Moon, CM6- City Clerk pc: The Honorable Court G. Rosen, Council Member