HomeMy WebLinkAboutCouncil Actions 01-18-11
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39037-011811
ROANOKE CITY COUNCIL
REGULAR SESSION
JANUARY 18, 2011
2:00 P.M.
CITY COUNCIL CHAMBER
AGENDA
1. Call to Order--RolI Call. Vice-Mayor Trinkle and Council Member Lea
were absent.
The Invocation was delivered by The Reverend James L. Armentrout, Pastor,
St. Marks Lutheran Church.
The Pledge of Allegiance to the Flag of the United States of America was led
by Mayor David A. Bowers.
Welcome. Mayor Bowers.
NOTICE:
Today's Council meeting will be televised live and replayed on RVTV Channel 3 on
Thursday, January 20 at 7:00 p.m., and Saturday, January 22 at 4:00 p.m. Council
meetings are offered with closed captioning for the hearing impaired.
ANNOUNCEMENTS:
THE PUBLIC IS ADVISED THAT MEMBERS OF COUNCIL RECEIVE THE CITY
COUNCIL AGENDA AND RELATED COMMUNICATIONS, REPORTS,
ORDINANCES AND RESOLUTIONS, ETC., ON THE THURSDAY PRIOR TO THE
COUNCIL MEETING TO PROVIDE SUFFICIENT TIME FOR REVIEW OF
INFORMATION.
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THE CITY CLERK'S OFFICE PROVIDES THE MAJORITY OF THE CITY
COUNCIL AGENDA ON THE INTERNET FOR VIEWING AND RESEARCH
PURPOSES. TO ACCESS AGENDA MATERIAL, GO TO THE CITY'S
HOMEPAGE AT WWW.ROANOKEVA.GOV.CLlCK ON THE GOVERNMENT
ICON.
NOTICE OF INTENT TO COMPLY WITH THE AMERICANS WITH DISABILITIES
ACT. SPECIAL ASSISTANCE IS AVAILABLE FOR DISABLED PERSONS
ADDRESSING CITY COUNCIL. EFFORTS WILL BE MADE TO PROVIDE
ADAPTATIONS OR ACCOMMODATIONS BASED ON INDIVIDUAL NEEDS OF
QUALIFIED INDIVIDUALS WITH DISABILITIES, PROVIDED THAT
REASONABLE ADVANCE NOTIFICATION HAS BEEN RECEIVED BYTHE CITY
CLERK'S OFFICE.
PERSONS WISHING TO ADDRESS COUNCIL WILL BE REQUIRED TO
CONTACT THE CITY CLERK'S OFFICE PRIOR TO THE MONDAY COUNCIL
MEETING, OR REGISTER WITH THE STAFF ASSISTANT AT THE ENTRANCE
TO THE COUNCIL CHAMBER PRIOR TO COMMENCEMENT OF THE COUNCIL
MEETING. ONCE THE COUNCIL MEETING HAS CONVENED, THERE WILL BE
NO FURTHER REGISTRATION OF SPEAKERS, EXCEPT FOR PUBLIC
HEARING MATTERS. ON THE SAME AGENDA ITEM, ONE TO FOUR
SPEAKERS WILL BE ALLOTTED FIVE MINUTES EACH; HOWEVER, IF THERE
ARE MORE THAN FOUR SPEAKERS, EACH SPEAKER WILL BE ALLOTTED
THREE MINUTES.
ANY PERSON WHO IS INTERESTED IN SERVING ON A CITY COUNCIL
APPOINTED AUTHORITY, BOARD, COMMISSION OR COMMITTEE MAY
CONTACT THE CITY CLERK'S OFFICE AT 853-2541, OR ACCESS THE CITY'S
HOMEPAGE TO OBTAIN AN APPLICATION.
THE COUNCIL OF THE CITY OF ROANOKE IS SEEKING APPLICATIONS FOR
THE FOLLOWING CURRENT OR UPCOMING VACANCIES:
BOARD OF ZONING APPEALS - ONE VACANCY
TOWING ADVISORY BOARD - TWO VACANCIES
2. PRESENTATIONS AND ACKNOWLEDGEMENTS:
Recognition of students visiting from Wonju, Korea.
Mayor Bowers presented Honorary Citizenship Certificates to the students.
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Recognition of the City Clerk for having earned the prestigious Master Municipal
Clerk (MMC) designation from the International Institute of Municipal Clerks (IIMC).
The Mayor recognized the City Clerk and her staff.
3. HEARING OF CITIZENS UPON PUBLIC MATTERS:
CITY COUNCIL SETS THIS TIME AS A PRIORITY FOR CITIZENS TO BE
HEARD. MATTERS REQUIRING REFERRAL TO THE CITY MANAGER WILL BE
REFERRED IMMEDIATELY FOR RESPONSE, RECOMMENDATION OR REPORT
TO COUNCIL.
The following individuals appeared before the Council:
Debra Saunders spoke about establishing a soup kitchen in the northwest
quadrant of the City in support of feeding the homeless and veterans.
Robert Gravely spoke about the homeless population in the City and other
miscellaneous matters, along with biblical quotations.
4.
CONSENT AGENDA
(APPROVED 5-0)
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED
TO BE ROUTINE BY THE MEMBERS OF CITY COUNCIL AND WILL BE
ENACTED BY ONE MOTION. THERE WILL BE NO SEPARATE DISCUSSION OF
THE ITEMS. IF DISCUSSION IS DESIRED, THE ITEM WILL BE REMOVED
FROM THE CONSENT AGENDA AND CONSIDERED SEPARATELY.
C-1 Minutes of the regular meeting of Council held on Monday, January 3,2011.
RECOMMENDED ACTION: Dispensed with the reading of the minutes
and approved as recorded.
C-2 A communication from Mayor Bowers requesting that Council convene in
Closed Meeting to discuss plans related to the security of City-owned facilities and
buildings, pursuant to Section 2.2-3711 (A)(19), Code of Virginia, as amended.
RECOMMENDED ACTION: Concurred in the request.
C-3 Minutes of the Audit Committee held on Wednesday, December 1, 2010.
RECOMMENDED ACTION: Received and filed.
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REGULAR AGENDA
5. PUBLIC HEARINGS: NONE.
6. PETITIONS AND COMMUNICATIONS:
a. Presentation of the Roanoke Regional Partnership Annual Report. Beth
Doughty, Executive Director, Spokesperson. (Sponsored by the City
Manager) Received and filed.
7. REPORTS OF CITY OFFICERS AND COMMENTS OF CITY
MANAGER:
a. CITY MANAGER:
BRIEFINGS: NONE.
ITEMS RECOMMENDED FOR ACTION:
1. Acceptance and execution of the Juvenile Accountability Block Grant
from the Department of Criminal Justice Services; authorization for
the City of Roanoke to serve as fiscal agent for distribution of grant
proceeds; and appropriation of funds.
Adopted Resolution No. 39037-011811 and Budget Ordinance No.
39038-011811 (5-0).
2. Appropriation of funds in connection with the upgrade of the City's
telephone system.
Adopted Budget Ordinance No. 39039-011811 (5-0).
COMMENTS BY CITY MANAGER.
The City Manager announced that approximately 350 people were in
attendance at the Annual North Carolina A& T, Dr. Martin Luther King, Jr.,
Breakfast on Monday, January 17 at The Hotel Roanoke and Conference
Center; and nearly 7,100 persons attended the Home and Garden Show at
the Roanoke Civic Center, exceeding last year's attendance of 6,400, with an
increase in the number of vendors from 105 to 130. He mentioned that a
connector bus service from Roanoke to the Lynchburg Amtrak Station was
underway, noting that 65 percent of the cost would be covered by a state
grant, leaving the City to fund approximately $114,000.00 to operate the
service. He added that the service would also be extended to Blacksburg on
Fridays, Saturdays and Sundays to pick up Virginia Tech students and other
residents.
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Additionally, Mr. Morrill indicated that after reviewing a feasibility study on
Red Light Cameras at nine high traffic City intersections, it was determined
that the "photo red" cameras did not fit Roanoke.
b. DIRECTOR OF FINANCE:
1. Appropriation of Undesignated Fund Balance for insurance reserve.
Adopted Budget Ordinance No. 39040-011811 (5-0).
8. REPORTS OF COMMITTEES:
a. A report of the Roanoke City School Board requesting appropriation of funds
for various educational programs; and a report of the Director of Finance
recommending that Council concur in the request. Kathryn K. Fox, Lead
Accountant, Spokesperson.
Adopted Budget Ordinance No. 39041-011811 (5-0).
9. UNFINISHED BUSINESS: NONE.
10. INTRODUCTION AND CONSIDERATION OF ORDINANCES
AND RESOLUTIONS: NONE.
11. MOTIONS AND MISCELLANEOUS BUSINESS:
a. Inquiries and/or comments by the Mayor and Members of City Council.
Council Member Price commented in response to Ms. Debra Saunders'
remarks under Hearing of Citizens, that although many resources were
available to the homeless, a concern was people in the northwest area
of the City are unaware of such resources, adding that a soup kitchen
in the area was a good idea.
Council Member Ferris shared comments regarding the message given
by the speaker at the Annual North Carolina A& T Dr. Martin Luther King,
Jr., Breakfast, noting that the principles of the late Dr. King should be
applied to the City of Roanoke such as no matter what your talent/skill
or desire may be, be the best you can be.
Council Member Bestpitch announced that the Local Office on Aging
Meals on Wheels Program is in need of volunteers and interested
citizens may inquire by calling 345-0451.
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Mayor Bowers called attention to an em ail received from the Virginia Secretary
of Transportation Sean Connaughton stating that Governor McDonnell
designated the 1-581 Valley View southern interchange adjacent to the Best
Buy store for a full interchange build out with VDOT funding, adding that the
cost is estimated at $61.7 million, and once completed, the interchange will
provide essential access to currently inaccessible, undeveloped land on the
west side of 1-581 that could generate a potential $100 million in development
for the City of Roanoke. He also suggested that the City Manager research the
City's policy for hiring felons in City government and share his findings with
the Council on the number of current felons employed by the City.
b. Vacancies on certain authorities, boards, commissions and committees
appointed by Council. NONE.
AT 3:29 P.M., THE MAYOR DECLARED THE COUNCIL MEETING IN RECESS
FOR A CLOSED MEETING IN THE COUNCIL'S CONFERENCE ROOM.
At 4:30 P.M., THE COUNCIL MEETING WAS RECONVENED IN THE COUNCIL
CHAMBER, WITH MAYOR BOWERS PRESIDING AND ALL MEMBERS OFTHE
COUNCIL IN ATTENDANCE, WITH THE EXCEPTION OF VICE-MAYOR TRINKLE
AND COUNCIL MEMBER LEA.
CERTIFICATION OF CLOSED MEETING (5-0).
Mayor Bowers read the following statement with regard to the Closed Meeting
recently held:
"The Council of the City of Roanoke has instructed the City Manager to
institute appropriate security measures, including the attendance of plain
clothes police officers at some of the City Council meetings."
Petition for Appeal filed by Dr. Effie R. George, representing Charles George,
appealing the decision of the Architectural Review Board to deny issuance of a
Certificate of Appropriateness for repairs at 1301 Maple Avenue, S. W.
Reversed (3-1, with Council Member Bestpitch voting no, and Mayor Bowers
not participating in the discussion and abstaining from the vote.)
AT 5:11 P.M., THE COUNCIL MEETING WAS DECLARED IN RECESS TO BE
RECONVENED AT 7:00 P.M., IN THE CITY COUNCIL CHAMBER.
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ROANOKE CITY COUNCIL
REGULAR SESSION
JANUARY 18, 2011
7:00 P.M.
CITY COUNCIL CHAMBER
AGENDA
Call to Order--RolI Call. Vice-Mayor Trinkle and Council Member Lea
were absent.
The Invocation was delivered by Mayor David A. Bowers.
The Pledge of Allegiance to the Flag of the United States of America was led
by Mayor Bowers.
Welcome. Mayor Bowers.
NOTICE:
Tonight's Council meeting will be televised live and replayed on RVTV Channel 3 on
Thursday, January 20 at 7:00 p.m., and Saturday, January 22 at 4:00 p.m. Council
meetings are offered with closed captioning for the hearing impaired.
A. PUBLIC HEARINGS:
1. (a). Request of Colonial Green L.C., to amend the Development Pattern
Book revised on November 4, 2010, proffered as a condition of the
conditional rezoning and the Planned Unit Development Plan dated
November 4,2010, as they pertain to property at 3601 Colonial Green
Circle, S. W. David Hill, President, Hill Studio, Spokesperson.
Adopted Ordinance No. 39042-011811 (5-0).
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(b). A communication from the City Manager recommending execution of
Amendment NO.4 to the Colonial Green, L. C., Development
Agreement dated December 20, 2004.
Adopted Ordinance No. 39043-011811 (5-0).
B. HEARING OF CITIZENS UPON PUBLIC MATTERS:
CITY COUNCIL SETS THIS TIME AS A PRIORITY FOR CITIZENS TO BE
HEARD. MATTERS REQUIRING REFERRAL TO THE CITY MANAGER WILL BE
REFERRED IMMEDIATELY FOR RESPONSE, RECOMMENDATION OR REPORT
TO COUNCIL.
Stewart Fuller appeared before the Council.
ADJOURNED - 7:17 P.M.
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CITY OF ROANOKE
CITY COUNCIL
215 Church Avenue, S.w.
Noel C. Taylor Municipal Building, Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
Council Members
William D. Bestpitch
Raphael E. "Ray" Ferris
Sherman P. Lea
Anita J. Price
Court G. Rosen
David B. Trinkle
DAVID A. BOWERS
Mayor
January 18, 2011
The Honorable Mayor and Members
of the Roanoke City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of Council:
This is to advise you that I will not be present at the 2:00 p.m. and 7:00 p.m. sessions of
Council on Tuesday, January 18, 2011. Best wishes for a successful meeting.
/ctw
CITY OF ROANOKE
CITY COUNCIL
215 Church Avenue, S.w.
Noel C. Taylor Municipal Building, Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
DAVIDA. BOWERS
Mayor
January 18, 2011
The Honorable Mayor and Members
of the Roanoke City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of Council:
Council Members
William D. Bestpitch
Raphael E. "Ray" Ferris
Sherman P. Lea
Anita J. Price
Court G. Rosen
David B. Trinkle
This is to advise you that I will not be present at the 2:00 p.m. and 7:00 p.m. sessions of
Council on Tuesday, January 18, 2011. Best wishes for a successful meeting.
Sincerely,
~~'-
Sherman P. Lea
Council Member
/ctw
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ROANOKE
OFFICE OF THE CllY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, SW, Room 364
Roanoke, Virginia 24011
540.853.2333
www.roanokeva.gov
January 28, 2011
Ms. Debra Saunders
7030 Northway Drive
Roanoke, VA 24019
Dear Ms. Saunders:
Thank you for addressing the Roanoke City Council at their meeting of
January 18, 2011 regarding the establishment of a soup kitchen or day
facility for veterans in the northwest section of the City. I asked our
Social Services Department to compile a list of all of the various
governmental agencies, non-profit organizations, and civic/church
groups that provide various levels and types of services for the homeless
in our City and region. I have attached that information to this letter.
As you can see, there are over twenty-five (25) churches that participate
in the Roanoke Valley Interfaith Hospitality Network which provides food
and shelter resources for homeless individuals and families; seventeen
(17) organizations that provide either meals or food for homeless
individuals; fourteen (14) organizations that provide financial assistance
and resources to the homeless; and eleven (11) organizations that have
locations that provide either shelter or other assistance.
As you can see, there is a very broad and extensive network of
organizations heavily involved in the homelessness issue in our city and
other parts of the Valley. I encourage you to work within the framework
of these existing organizations which are already providing such services
to determine how they might work with you to address your issue.
Sincerely,
~P<~
Christopher P. Morrill
City Manager
Attachment
Cc: Jane Conlin, Director of Human and Social Services
.-..__________,___._~~_"m__~_._..___"....'"...,...
Roanoke Valley Homeless Shelters and Service Providers
OVERNIGHT SHELTERS
Interfaith Hospitality Network (IHN).. 343.9982 1970 Roanoke Blvd., Salem
The IHN is a multi-denominational network of religious congregations who have joined together to provide shelter for homeless families.
The IHN will accept families who are referred by other shelter programs, Social Services, congregations, or human service agencies.
Families are carefully screened to insure the safety of other homeless families and congregation volunteers.
Red Shield Lodge.. 343-5335 815 Salem Avenue, SW
Red Shield lodge is an emergency shelter for males only, sponsored by the Salvation Army. They can accommodate up to 36 individuals
during a single night. Men can stay up to 14 days, and then must be out of the shelter for 30 days before they can return for services.
Meals are also provided at the shelter for both guests and other homeless persons sleeping outside.
Rescue Mission ..343.7227 402 Fourth Street, SE
The Rescue Mission is the largest provider of emergency shelter in Roanoke. Its components include a health care center, male recovery
program, family and female shelter, and transient male shelter. Supportive services include meals, showers, clothing, and furniture,
assistance with prescriptions, recovery program and employment training.
Transitional Living Center (TLC) .. 345.6781 23 24th Street, NW
TLC is a transitional housing program for families in transition. The center offers comprehensive services to residents, including case
management, meals, prescription assistance, transportation, clothing, counseling, life skills training and housing counseling. This facility of
operated by Total Action Against Poverty.
TRUST House -- 344-4691 404 Elm Avenue, SW
TRUST is a non-profit organization serving the Roanoke Valley with a mission to provide transitional and emergency shelter to individuals,
families and unaccompanied minors, with an emphasis on case management, intervention and referrals.
Turning Point.. 345.0400 815 Salem Avenue, SW
The Turning Point is a domestic violence shelter for female victims and their children sponsored by the Salvation Army.
They can house a maximum of 60 women and children. The average length of stay is 60 days. The Salvation Army will provide furnishings I
and household items from their retail stores for those who transition into permanent housing.
YWCA .. 345-9922 605 1 $I Street, SW
While not a homeless shelter, the YWCA does accept homeless persons and provide programs in these core areas: residence, child care
and youth development, community and leadership development. advocacy and pUblic policy, racial and social justice, targeted special-
needs programs, and health and fitness.
DAY SHELTERS
Roanoke Area Ministries (RAM) .- 345.8850 824 Campbell Avenue, SW
RAM House is a day shelter for homeless individuals and families offering hot lunches, job club, laundry facilities, and mail services. It is
open 365 days a year from 8:00 a.m. until 4:00 p.m. RAM offers a variety of services including emergency financial assistance.
Samaritan Inn.. 343.1447 542.A Salem Avenue, SW
The Samaritan Inn provides lunch and noon-day worship service daily. Volunteers and local religious congregations sponsor the facility.
SERVICES ONLY
Roanoke City Homeless Assistance Team (HAT).' 853.1715 339 Salem Avenue, SW I
HAT staff conducts street outreach to provide services and case management to homeless individuals and families who need help locating
permanent housing. Staffs work to ensure that emergency and transitional shelter and support services are available for homeless
persons who reside in shelters or other places not designed for sleeping. The HAT Team also provides a variety of support services
including transportation, employment expenses, prescription assistance, food, and rental deposits and housing counseling. Clients sleeping
outside are given canned food, blankets, toothpaste, soap, etc. Funding is provided by the U.S. Department of Housing and Urban
Development through a homeless assistance grant.
Community HousinCl Resource Center - 266.7551 1502.B Williamson Road, NE
Focuses on housing for homeless and ateJrisk households by providing temporary financial assistance and housing relocation
and stabilization services to individuals an families who are homeless or would be homeless but for this assistance. Temporary
financial assistance includes rental assistance, security deposits, and utility deposits, utility payments, moving cost, and motel or
hotel vouchers. Temporary assistance and services for housing relocation and stabilization include case management, housing
search and placement, legal services. mediation and credit repair. MORTGAGE ASSISTANCE IS NOT ALLOWED UNDER THIS
PROGRAM. Funded through the Homelessness Prevention and RapidURe[-IHousing Program (HPRP) under Title XII of the
American Recovery and Reinvestment Act (ARRA) of 2009 ("Recovery Act").
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HOT MEALS
Rescue Mission
402 Fourth St., SE
Roanoke, VA 24013
Phone: 343-7227
Web site: www.rescuemission.net
Service: Hot meals (non-shelter residents)
Days: Monday-Friday only
Hours (lunch families & women): 12pm/noon-12:45pm
Hours (lunch adult men): 1 pm-1 :30pm
Hours (dinner families. & women): 5:15pm-5:45pm
Hours (dinner adult men): 6:30pm-7pm
Roanoke Area Ministries-RAM House
824 Campbell Ave., SW
Roanoke, VA 24016
Phone: 343-3753
Web site: www.roanokeareaministries.org
Service: Hot lunch (no~-shelter residents)
Days: Monday-Sunday, seven days weekly
Hours: Noon-1 pm. lunch
Available: 365 days a year
Information to bring: Identification if available
Samaritan In n
543 Salem Ave., SW
Roanoke, VA 24016
Phone: 343-1447
Service: Hot lunch
Days: Tuesday-Friday
Hours: 12/noon-1 pm
(Closed on Mondays)
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FOOD RESOURCES (03/2010)
Presbyterian Community Center
1228 Jamison Ave., SE
Roanoke, VA 24013
Phone: 982-2911
Web site: www.pccse.org
Service: Food (SE & NE Roanoke City, Vinton)
Days: Monday-Friday'
Hours: 9am-1130am & 1 pm-230pm
Availability: Once every 3 months. Seniors age 55 and up,
who receive Social Security and live in SE Roanoke
City, may access the food pantry once monthly.
Information to bring: Identification is required. Proof of income
and rent receipt is needed.
The Salvation Armv
724 Dale Ave., SE
Roanoke, VA 24013
Phone: 343-5335
Web site: www.salvationarmyroanoke.oro
Service: Food
Days/Hours: Monday-9am-230pm
Tuesday-Friday-l pm-230pm
Availability: Once every 6 months
Information to bring: Identification is required. Proof of income and
residence (rent receipt).
ST. Francis House
824 Campbell Ave., SW
Roanoke, VA 24016
Phone: 345-9090
Web site: www.stfrancishousefoodoantrv.org
Service: Food (NW & SW Roanoke City)
Days: Monday-Friday
Hours: 9am -12pm/noon
Availability: Once a month
Available Foods: cereal, soup, juice, canned vegetables, canned fruit
pasta and sauce, stew or chili. Produce and bread based on availability.
Information to bring: Identification is required. Proof of address and
proof of all household members is needed.
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ST. Marks Lutheran Church
1008 Franklin Rd., SW
Roanoke, VA 24016
Phone: 344-9051 .
Service: Non-perishable food
Days/Hours: 2nd and 4th Mondays from'530pm-630pm
Availability: Once a month .
Information to bring: Proof of income, identification for self and each
household member.
Ransack Baotist Church
4845 C10verdale Rd.
Roanoke,VA 24019
Phone: 977-5701
Web site: www.bonsackbaotist.ora
Service: Food pantry (Roanoke Valley)
Days/Hours: Please inquire
Availability: Once a month
MT. Zion AME Church
2128 Melrose Ave" NW
Roanoke, VA 2401 7
Phone: 529-3189 or 342.6320
Service: Food pantry (NW Roanoke City only)
Days/Hours: Please inquire
Baotist Friendshio House-Roanoke
635 Elm Ave., SW
Roanoke, VA 24016
Phone: 343-5437
Service: Emergency food pantry for neighborhood residents on a
one-time basis, with a referral. Families with a member
enrolled in one of the Church's programs are eligible to
receive food once a month.
Days: Monday-Friday
Hours: 9am to 12pm/noon.
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Cornerstone Church. Roanoke
6930 Woodhaven Rd" NW
Roanoke, VA 24019
Phone: 362-2187
Web site: WWW.ccrv.orQ
Service: Food pantry (Roanoke Valley)
Days/Hours: Must call and make an appointment.
Manna Ministries
229 Walnut Ave.
Vinton, VA 24179
Phone: 342-3968
Web site: www.oarkwayroanoke.com
Service: Non-perishable food
Days; Wednesday
Hours: 530pm to 7pm
Availability; Once a month
Rosalind Hills Baotist Church-SW
2712 Brandon Ave., SW
Roanoke, VA 24015
Phone: 344-7888
Web site: www.rosalindhills.org
Service: Food pantry
Days: Monday and Thursdays only
Hours: 10am-12pm/noon
Availability: Once a month
Eligibility: Must live in one of the following tip codes: 24012,24014,
24015,24016 and 24018.
Information to bring: Identification is requested.
Sweet Union Baotist Church.
521 Madison Ave., NW
Roanoke,VA 24016
Phone: 345-3520
Service: Food pantry (Roanoke Valley)
Days: Tuesday only
Hours: 9am-11 ;30am
Availability: Once a week
Information to bring: Identification and proof of income,
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Melrose Baotist Church
3520 Peters Creek Rd.,
Roanoke,VA 24019
Phone: 366-6631
Web site: www.melrosebaotist.org.
Service: Food pantry (NW Roanoke City only)
Days/Hours: Must call and inquire
Availability: Once every 6 months
Information to bring: Identification
BaPtist Community Center
728-A Church Ave., SE
Roanoke, VA 24013 .
Phone: 342-8452
Service: Food pantry
Days: Monday-Saturday
Hours: 1 0:30am to 11 :30am
Information to bring: Picture Identification
Pilgrim Baptist Church
1415 8th St., NW
Roanoke, VA 24016
342-5058
Service: Food package
Days: Wednesdays only
Hours: Spm-6pm
Availability: Once a year
Information to bring: Prefers a photo ID and must complete a
application.
KEY FINANCIAL EMERGENCY SERVICES AGENCIES
(Comprehensive List - Not for Client Use - Rev. 3/31/09)
1. GRACE STREETNINTON. GRACE FAMILY CHURCH
2021 Hardy Rd, Vinton, VA 24179
Phone: 206-5871
Email: request(a)eracefamilvchurchva.com; Internet: www.eraceinthevallev.com
Operating Agency: Grace Family Church.
Hours: Open 9 am Tuesday, Thursday, and Saturday. Will stay open until scheduled pick-ups are
completed. No fees. Initial interview to determine need required to utilize services. .
Serves: Roanoke Valley (will consider surrounding areas, but client must come to church for
assistance).
Types of Assistance: Clothing, furniture and household goods.
2. GREENE MEMORIAL UNITED METHODIST CHURCH CRIB MINISTRY
402 2nd St, Roanoke, VA
Phone: 344-6225; FAX: 342-3076
Hours: Monday - lOam to noon; Tuesday - lOam to noon; Thursday - 2 pm to 4 pm.
Serves: Roanoke Valley
Range of Assistance: REFERRALS ONLY. A church or agency should fax information to include
name and telephone number of client, name and telephone number of contact person
and items(s) needed. Referrals must be on agency/church letterhead. Greene Memorial will then
follow up with the client.
Types of Assistance: Diapers, diaper bags, blankets, toiletries (quarterly basis) and cribs (after birth
of child.).
3. HELPING HANDS (Assistance by Telephone ONLY)
Trinity Lutheran Church, 4040 Williamson Rd, Roanoke, VA 24012
Phone: 366-2490 (Callers will get answering machine message asking them to leave their name
and phone number. Volunteers return calls Monday through Friday.)
Hours: Non-specific.
Serves: Roanoke Valley
Range of Assistance: Up to $30.
Types of Assistance: Utilities, rent, rent deposits, medications, auto gas, and food.
4. LOCAL OFFICE ON AGING
706 Campbell Ave, SW, Roanoke, VA
Phone: 345-0451
Hours: Monday -Friday.
Serves: Senior Citizens 55 and older.
Range of Assistance: Up to $200 for gas (winter only) and electricity.
Types of Assistance: Emergency heat assistance. Free electric heaters (in winter) and free fans
(in summer, beginning in May).
5. PRESBYTERIAN COMMUNITY CENTER
1228 Jamison Ave, SE, Roanoke, VA (13th St, and Jamison Ave.)
Phone: 982-2911
Hours: Monday - Thursday, 9 am to 11 am and 1 pm to 2:30 pm. Closed Fridays.
Serves: NE and SE Roanoke City, NE and SE Roanoke County; Vinton.
Range of Assistance: $100
Types of Assistance: Utilities, rent, and medications. Food Pantry: Mon- Thurs, 9 am to 11 am.
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6. ROANOKE AREA MINISTRIES (RAM)
824 Campbell Ave, Roanoke, VA,
Phone: 981-1732
Hours: Monday-Friday, 9 am to 11 :30 pm and 1 :30 pm to 3 pm
Serves: NW Roanoke City; SW Roanoke City; all of West Roanoke County; Botetourt, Franklin
and Bedford Counties. (Note: All county residents must first go to their respective Social Services
office and obtain a referral before going to RAM.).
Range of Assistance: $100
Types of Assistance: Utilities, rent, rent deposits, and medications.
7. ROANOKE CITY SOCIAL SERVICES DEPT.
Civic Mall- Williamson Rd, Roanoke, VA 24012
Hours: Friday, 8 am to 5 pm (need to come by 3 pm)
Serves: Roanoke City
Range of Assistance: Depends on circumstances.
Types of Assistance: Utilities, rent, and medications. (Seasonal heating/cooling assistance)
8. ROANOKE COUNTY. SALEM. & VINTON SOCIAL SERVICES
202 E. Main St, Salem Bank and Trust Bldg, Salem, VA 24153
Phone: 387-6087
Hours: Monday - Friday, 8 am to 5 pm
Serves: Roanoke County, City of Salem, andTown of Vinton
Range of Assistance: Depends on circumstances.
Types of Assistance: Utilities, rent, and medications. (Seasonal heating/cooling assistance)
9. SALEM MINISTERIAL ASSOCIA nON
Phone: NOTE: Referring agency must phone 380-2044 on behalf of client. Agency
phone number is not to be given out to clients.
Serves: City of Salem
Range of Assistance:
Types of Assistance: Utilities and rent.
10. SALVATION ARMY
724 Dale Ave, SE, Roanoke, VA 24013
Phone: 343-5335
Hours: Monday-Friday (Call the first business day of the month for appointments; opens at 8 am.)
Serves: Roanoke City, Roanoke County, Vinton, Salem, and Botetourt County.
Range of Assistance: $100
Types of Assistance: Utilities, rent, medications, clothing vouchers. Food Pantry: Tues.- Fri. 1 - 2:30 pm.
11. SAMARITAN INN
543 Salem Ave, Roanoke, VA
Phone: 343-1447
Hours: Tuesday - Sunday, 8: 30 am to 1: 30 pm.
Serves: Unrestricted
Range of Assistance: Nt A.
Types of Assistance: Hot lunch at Noon (Tues - Sun); Men's Clothing Closet (Thurs, 9 - 10 am)
Page 3/ K t' \ i,; a n c i <l i )i nl C l' g (' n c y " r., I C (::.; :\ g (: n I C S
(Comprehensive List) ReI. 3-3J-09
12. ST. JOHN'S EPISCOPAL CHURCH
Jefferson St and Elm Ave, Roanoke, VA
Phone: 343-9341
Hours: Open early on Tuesdays on first-come, first-served basis; must arrive by 7:30 am
because they only help approximately 10 persons each Tuesday.
Serves: Roanoke City, Roanoke County, Salem, and Vinton.
Range of Assistance: $50
Types of Assistance: Utilities, rent (no deposits). Must bring cut-off or eviction notice.
13. TAP HOUSING
145 Campbell Ave, Crystal Towers (Downtown), Roanoke, VA
Phone: 345-6781, Ext. 4392
Hours: Monday - Friday, 10 am to 1 pm. (Must call for an appointment.)
Serves: Cities of Buena Vista, Clifton Forge, Covington, Lexington, Roanoke, Salem, and Vinton.
Counties of Alleghany, Botetourt, Craig, Roanoke and Rockbridge.
Range of Assistance: Up to several months rent/mortgage.
Types of Assistance: Rent and mortgage. NOTE: Crisis must be short-term and caused by factors
beyond applicant's control (Example: Job lay-off).
14. TAP UTILITIES
145 Campbell Ave, Crystal Towers (Downtown), Roanoke, VA
Phone: 345-6781, Ext, 4358 or 4348
Hours: Monday --Friday, lOam to 1 pm.
Serves: Cities of Buena Vista, Clifton Forge, Covington, Lexington, Roanoke, Salem, and Vinton.
Counties of Alleghany, Botetourt, Craig, Roanoke and Rockbridge.
Range of Assistance: Up to $150.
Types of Assistance: Utilities.
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CITY OF ROANOKE
OFFICE OF THE MAYOR
215 CHURCH AVENUE, S.W, SUITE 452
ROANOKE, VIRGINIA240II-]594
~ TELEPHONE: (540) 853-2444
FAX: (540) 853-1145
DAVID A. BOWERS
Mayor
January 18, 2011
The Honorable Vice-Mayor and Members
of the Roanoke City Council
Roanoke, Virginia
Dear Members of Council:
This is to request a Closed Meeting to discuss plans related 0 the security of City-owned
facilities and buildings, pursuant to Section 2.2-3711 (A)(19),- Code of Virginia (1950), as
amended.
Sincerely,
s>"Q~
David A. Bowers
Mayor
DAB:ctw
Audit Committee of Roanoke City Council
Location:
Council Conference Room
Noel C. Taylor Municipal Building, Room 451 South
Date:
December 1,201'0
Time:
4:00 p.m. to 6:00 p.m.
Attendees: Sherman Lea, Audit Committee Chair
Court Rosen, Audit Committee Member
Drew Harmon, Municipal Auditor
Margaret Lindsey, RCPS Director of Accounting
William Hackworth, City Attorney
Peter Ragone, KPMG
Tim Conner, KPMG
Rusty Brooks, Lt Sheriff
Denise Martin, KPMG
Dawn Hope Mullins, Assistant Municipal Auditor
Pam Mosdell, Information Systems Auditor
Debbie Noble, Senior Auditor
Ann Clark, Senior Auditor
Ann Shawver, Director of Finance
Evelyn Powers, Treasurer
John Bingham, Deputy Director of Finance
Andrea Trent, Deputy Director of Finance .
Sherman Holland, Commissioner of the Revenue
Chri~ Morrill, City Manager
Sherman Stovall, Asst City Mgr Operations
v
Call to Order:
Sherman Lea called the meeting to order at 4:02 pm. Mr. Lea and Mr. Rosen were in
attendance.
Presentation of Audit Results for the June 30, 2010, Comprehensive Annual
Financial Report:
Tim Conner introduced his staff and referred the Committee to a handout outlining the
Firm's presentation. Mr. Conner discussed the scope of the audit, noting that other audit
firms were engaged to audit the Roanoke Civic Center and Roanoke City Public
Schools. Mr. Conner noted that KPMG relied on the work of those other auditors in
forming its opinion on the City's Comprehensive Annual Financial Report [CAFR]. Mr.
Conner further noted that KPMG audited the Greater Roanoke Transit Company, a
component unit in the City, and that he and his staff had briefed the Transit Company
Board of Directors about the results of the audit on November 15.
Minutes - City Audit Committee
December 1, 2010
KPMG issued an unqualified opinion on the City's CAFR. Mr. Conner discussed the
professional standards, his firm's consideration of internal controls related to financial
reporting, and the concept of materiality. He briefly discussed the City's implementation
of GASB Statement 51 - Intangible Assets.
Uncorrected audit differences were cited by KPMG for bond issuance costs related to
the Parking Fund and Civic Facilities Fund that were not amortized as required. These
were not considered to be material amounts.
Mr. Ragone discussed two internal control matters covered in the Management Letter:
1. The Greater Roanoke Transit Company did not satisfy all of the federally specified
requirements when it procured its healthcare plan for employees. The issues cited
included proper public notice, verification that bidders were not suspended or
debarred from participating in federal purchases, and disclosure to the vendor of
the percentage of total costs being paid with federal dollars. The Transit Company
uses a broker to procure health plans and has incorporated compliance with these
requirements into their agreement with the broker.
2. The Comprehensive SeNices Act, more commonly referred to as CSA, was
reviewed as required by the specifications for audit issued by the Virginia Auditor
of Public Accounts. In collaboration with Municipal Auditing, KPMG noted two
invoices that were paid when they had been marked not to be paid by the case
worker. The payments associated with these two invoices were cited as
questioned costs.
Mr. Rosen asked how many CSA invoices were tested. Mr. Ragone replied that 25
invoices were reviewed. Mr. Rosen expressed concern about the finding and asked if
we should look at more CSA payments. Mr. Harmon stated that Municipal Auditing was
completing a more thorough review of CSA expenditures and would be issuing a report
in the near future.
Mr. Harmon commented that the Transit Company had resolved an issue from the prior
year's audit related to documenting quotes for fuel purchases.
Mr. Ragone discussed the single audit procedures and referred the Committee to page 5
of KPMG's presentation, listing the major programs subjected to audit. Mr. Ragone
noted the large number of programs that had to be tested due to the City's high risk
designation, as well as the requirements to test American Recovery and Reinvestment
Act funds. He discussed the various grant expenditures tested and noted that prior year
findings related to sub recipient monitoring were cleared.
Mr. Harmon asked if KPMG's testing included reviewing reporting requirements for
recovery act funds. Mr. Ragone replied that the firm did test reporting requirements and
complimented the City on its reporting and filing process. Mr. Harmon commented on
the success of the City's approach that included designating a point person in the City
Manager's Office to manage recovery act reporting.
In relation to Mr. Ragone's discussion about testing grant expenditures on laptops for
patrol cars, Mr. Lea asked if all patrol cars now had mobile laptops. Mr. Stovall
Page 2 of 6
Minutes - City Audit Committee
December 1, 2010
responded that he believes the City has nearly 100% of its patrol cars equipped with
mobile laptops.
Mr. Conner noted that KPMG also audited the financial statements for the City of
Roanoke Pension Plan. KPMG issued and unqualified opinion on those statements and
noted no findings.
Mr. Lea thanked Mr. Conner, Mr. Ragone, and Ms. Martin for their presentation.
Discussion of the Financial Results for the Year Ending June 30, 2010:
Ms. Shawver began the briefing by noting that the final audited financial statements were
substantially the same as the un-audited statements presented at the October ]'h City
Council meeting. The final statements reflect a net increase in the General Fund totaling
$2.6 million, primarily due to restraining spending below budgeted amounts.
Ms. Shawver discussed the improvements in the City's pension trust balances, as
reflected on pages 20 and 21 of the City Pension Financial Reports. She also referred
the Committee to page 33 and discussed the funded ratio, which was reported as 82.3%
in 2010. Ms. Shawver stated that this funded ratio is reasonably healthy in view of the
poor market performance in 2008 and 2009. She.noted that the City has continued to
fund the pension in the amounts recommended by the actuary. Ms. Shawver discussed
rates of return on pension assets, as outlined on page 41. Pension assets earned an
overall 12.2% rate of return for the year ending June 30, 2010.
Mr. Ragone discussed proposed future Government Accounting Standards Board
pronouncements. He noted that future pronouncements may require governments to
report unfunded pension liabilities on the entity wide balance sheet. .
Mr. Harmon asked Ms. Shawver for her perspective on the City's fiscal health based on
the June 30,2010 statements. Ms. Shawver referred the Committee to the entity-wide
statements on page 43. She noted that this statement provides a view of the whole
entity with the exception of the fiduciary funds. Government fund net assets grew by
$6.2 million, enterprise fund net assets grew by $2.1 million, and school net assets grew
by $700,000. This growth in net assets is positive and largely due to investments in
capital assets. Mr. Harmon asked about the impact of implementing the new standard to
capitalize intangible assets. Mr. Conner responded that personnel costs associated with
large information technology projects added approximately $3.1 million in assets. Ms.
Shawver noted that the City had completed installation of a tax / treasury system and a
payroll system in fiscal 2010. The Committee discussed the purpose of capitalizing and
depreciating these costs.
Briefing on Coordination of External Audits for June 30, 2010:
In addition to audits of the City, City Pension, and Transit Company performed by
KPMG, there were three other audits related to June 30, 2010, fiscal year:
· Civic Center - The City's contract with Global Spectrum requires that the
management firm pay for an annual audit of the financial activity for the Roanoke
Page 3 of 6
Minutes - City Audit Committee
December 1, 2010
Civic Center by a firm approved by the City. Mr. Harmon noted that Global
Spectrum followed a competitive process and that he had concurred with Global
Spectrum's choice of Cherry Bekaert & Company after reviewing all proposals
received. Mr. Harmon provided a copy of the audited statements and Auditor's
opinion issued on September 14, 2010. The opinion was unqualified and no
findings were noted.
. School Division - This was the first year that the School Division and City used
separate audit firms. Mr. Harmon referred the Committee to the opinion letter
from Brown, Edwards & Company. The opinion was unqualified and there were
no material weaknesses or significant deficiencies in internal control cited. Mr.
Harmon highlighted the positive progress in the School Division's accounting
processes and new accounting system from last year. The Auditor's report was
issued November 8, 2010, and was reviewed with the School Audit Committee
on November 9.
. Sheriffs Internal Controls - The Virginia General Assembly requires an
independent audit of the system of internal controls for each Sheriffs Office
annually. This was the first year Municipal Auditing contracted with Brown,
Edwards & Company to perform this audit. Mr. Harmon noted that a material
weakness was cited related to the completeness of revenue. The audit firm
could not specify the controls that were missing or revenues that were at risk.
Mr. Harmon and the Sheriffs Office believe that adequate controls were in place.
The Sheriff has offered to consider any improvements the audit firm may
suggest.
Mr. Rosen asked about the material weakness cited for medical co-payments. Mr.
Harmon replied that everyone agreed with this finding and that the Sheriff has made
changes to ensure receipts are signed by inmates and retained.
Mr. Lea asked about reimbursements for prisoners from other localities housed in the
City jail. Mr. Harmon responded that this was a large revenue source and that it was
audited by Brown, Edwards & Company. He noted that there were no concerns cited
related to the controls over this revenue source.
APA Report on Commonwealth Collections:
Mr. Harmon referred the Committee to the report from the APA dated November 4,
2010. The Commissioner of the Revenue and the City Treasurer responded to
questions from the Committee regarding the scope of the audit. Mr. Lea congratulated
all Constitutional' Officers on the results of the audit.
Audit Findings Follow-Up:
Mr. Harmon briefed the Committee on the background of the audits covered in the
findings follow up report. The Committee discussed the DataStream Asset Management
system and the goal of adding the City's Transportation infrastructure to the system.
Costs to complete a GPS based inventory, buy additional licenses, and configure the
system for Transportation are expected to exceed $300,000. No funding is available at
this time.
Page 4 of 6
Minutes - City Audit Committee
December 1, 2010
The Committee discussed the significance of Employee Health monitoring compliance
with weight and body fat requirements for public safety employees. Aspects covered
included workers compensation financial exposures due to heart / lung presumptions, as
well as concerns about the ability of non-compliant employees to perform essential
duties in emergency situations. The Committee asked about steps management was
taking to enforce compliance. Employee Health has improved compliance monitoring;
methods to compel compliance are evolving.
In regards to the issue of monitoring fuel usage by the City's fleet, the Committee
discussed the importance of accurate odometer readings. The Committee discussed the
available technology that equips vehicles with a sensor that communicates with the fuel
pumps, relaying information about the vehicle including its odometer reading. This
would improve the accuracy of odometer data and also help prevent pilferage, as the
pump will not dispense fuel unless the vehicle is equipped with the sensor. Such
systems are becoming more affordable.
Fire / EMS Cell Phone Report:
Mr. Harmon briefed the Committee on the reason for the audit and described how the
audit evolved. The Committee discussed the City's wireless policy and the expectation
that stipends will be an option after July 1, 2011, with adoption of the new policy. The
Committee discussed IRS implications, how to validate justification for stipends, and
access to personal phone records. The Fire department will continue to pay current
stipends until the new policy takes affect. The stipends will be taxable.
Briefing on Development of City Fraud, Waste, and Abuse Hotline
Mr. Harmon described the hotline to the Committee:
· Reports can be made through the internet or an 800 number.
· The website is designed to look like the City of Roanoke's webpage but is hosted
by EthicsPoint.
· Reporters are given a unique key that allows them to check back on the status of
their report, to respond to questions Auditing may have, and to internet chat with
the Auditing department.
· Costs $1.36 per employee and provides unlimited employee reports.
· Costs $1,500 for public reporting and provides upto 50 reports from the public.
· Total annual costs are approximately $4,000.
The Committee discussed the communication plan for the hotline. Auditing expects to
brief management about the hotline before publicizing it to the public and employees.
Mr. Harmon will work with the City's Office of Communications to publicize the hotline
and will work with Purchasing to include hotline information in city requests for proposals
and invitations to bid. Hotline activity will be reported to the Audit Committee on a
quarterly basis. The Committee agreed that Mr. Lea would be setup as an "advocate"
user on the system so that reports implicating the Municipal Auditor will not go to
Auditing and instead will be directed to Mr. Lea as Audit Committee Chair.
The hotline is being tested and is expected to be operational in January. The Committee
discussed the interest in the hotline and the potential for nuisance reports to cause the
Page 5 of 6
Minutes - City Audit Committee
December 1, 2010
City to incur additional expenses based on the 50 report cap for the public. Mr. Harmon
will ask EthicsPoint for guidance they may have for managing nuisance complaints.
Call for Other Business Requiring the Committee's Attention
Mr. Rosen asked about the process for identifying future audits. Mr. Harmon discussed
the development of a quarterly audit plan that can be adjusted as circumstances require.
A planning spreadsheet has been developed to consider various risk factors such as
turnover in management and time since last audit, as well as ratings by Auditing and
members of the Audit Committee. Mr. Harmon will forward the spreadsheet to
Committee members in January.
Adjournment
Mr. Lea thanked representatives from the Sheriff's Office, the Commissioner of the
Revenue's Office, and the Treasurer's Office for attending. There being no other
business for the Committee, Mr. Lea adjourned the meeting at 5:34 pm.
t~~..-
Drew Harmon, CPA, CIA
Municipal Auditor
Audit Committee Secretary
En:bEJ~l!j H Ntlf' n. )1;:I31J AiD
Page 6 of 6
CITY COUNCIL AGENDA REPORT
To:
Meeting:
Subject:
Honorable Mayor and Members of City Council
January 18, 2011
Annual Report - Roanoke Regional Partnership
I wou Id like to sponsor a request from Beth Doughty, Executive Director of the
Roanoke Regional Partnership, to present their Annual Report to City Council.
C ISTOPHER P. MORRILL
City Manager
Distribution:
Council Appointed Officers
Rob Ledger, Economic Development Manager
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ROANOKE REGIONAL
PARTNERSHIP
~ ROANOKE REGION
.. OF VIRGINIA
CllTIIITE EIISTIIIIISIIESS
Executive Pu Ise
.
.
.
~ ROANOKE REGION
.. OF VIRGINIA
ROANOKE REGIONAL
PARTNERSHIP
'Ov
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 18th day of January, 20tl.
:No.339037;OU811.
A RESOLUTION authorizing acceptance of a Juvenile Accountability Block Grant from the
Virginia Department 0 f Criminal Justice Services on behalf 0 f the City, authorizing the City to serve as the
fiscal agent for distribution of the grant proceeds; and authorizing execution of any and all necessary
documents to comply with the terms and conditions ofthe grant.
BE IT RESOLVED by the Council of the City of Roanoke that:
1. The Juvenile Accountability Block Grant from the Virginia Department of Criminal Justice
Services, in the amount of $40,581, to be awarded jointly between the City of Roanoke and the County
of Roanoke, with a match of$2,107 from the City of Roanoke, together with $1,192 from Total Action
Against Poverty and $1,210 from the Conflict Resolution Center, making total funding in the amount of
$45,090, as set forth in the City Manager's report dated January 18, 2011, to this Council, is hereby
ACCEPTED.
2. The City of Roanoke is hereby authorized to be the fiscal agent for distribution ofthe grant
proceeds.
3. The City Manager, or the City Manager's designee, is hereby authorized to execute any and
all requisite documents pertaining to the City's acceptance of these grant funds, and to furnish such
additional information as may be required in connection with the City's acceptance of these grant funds.
All documents shall be approved as to form by the City AttorneY.
ATTEST:
-~h,.fY)tfNJ
. City Clerk.
~
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 18th day of January, 2011.
No. 39038-011811.
AN ORDINANCE to appropriate local match funding and funding from the
Commonwealth of Virginia Department of Criminal Justice Services for the Juvenile
Accountability Block Grant Program, amending and reordaining certain sections of the
2010-2011 General and Grant Funds Appropriations, and dispensing with the second
reading by title of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that the following
sections of the 2010-2011 General and Grant Funds Appropriations be, and the same are
hereby, amended and reordained to read and provide as follows:
General Fund
Appropriations
Transfer to Grant Fund
Fees For Professional Services
Grant Fund
Appropriations
Temporary Employee Wages
FICA
Fees For Professional Services
Revenues
JABG CY10 City - State
JABG CY10 City - Local Match
JABG CY10 TAP - Local Match
JABG CY10 CRC - Local Match
01-250-9310-9535
01-630-1270-2010
35-630-5094-1004
35-630-5094-1120
35-630-5094-2010
35-630-5094-5094
35-630-5094-5095
35-630-5094-5096
35-630-5094-5097
$ 2,107
(2,107)
19,467
1,613
24,010
40,581
2,107
1,192
1,210
Pursuant to the provisions of Section 12 of the City Charter, the second reading
of this ordinance by title is hereby dispensed with.
.c'
ATTEST:
~ht.~
City Clerk.
CITY COUNCIL AGENDA REPORT
To:
Meeting:
Subject:
Honorable Mayor and Members of City Council
January 18, 2011
Juvenile Accountability Block Grant Funding
Background:
The Department of Criminal Justice Services notified the City of Roanoke and Roanoke
County of an allocation of funds under the Juvenile Accountability Block Grant Program
UABG). The allocation of $40,581 in federal funds was awarded jointly to the two
jurisdictions. A local match of $4,509 is required for total funding of $45,090.
Staff from the jurisdictions have met and developed program proposals for the use of
the federal and local match funding. The Conflict Resolution Center was awarded
$12,100. The restorative justice program will operate as a collaborative effort between
the Conflict Resolution Center and the 23-A and 23rd Court Service Units in the City of
Roanoke and Roanoke County. TAP-Project Recovery will help adjudicated youth avoid
the negative risks and unproductive lifestyles that often correlate with dropping out of
school through use of $11,910. The City's Enhanced Community Service program
received funds totaling $21,080 and will provide services for youth who are adjudicated
delinquent by order of a court for a variety of code enumerated offenses.
Match funding of $2,107 for the Enhanced Community Services project is available in
account 01-630-1270-2010, Human Services Support. Total Action Against Poverty will
provide a local match of $1,192 and the Conflict Resolution Center will provide a local.
match of $1,210. The City of Roanoke will serve as the fiscal agent for the funds.
Recommended Actions:
Authorize the City Manager or his designee to accept the $45,090 JABG grant, and
authorize the City to serve as fiscal agent for distribution of the grant proceeds and to
execute the grant agreement and other documents from the Department of Criminal
Justice Services as may be necessary to accept such funds; all such documents to be
approved as to form by the City Attorney.
Adopt the accompanying budget ordinance to establish a revenue estimate in the
amount of $45,090 and to appropriate funding in the same amount to an expenditure
be established in the Grant Fund by the Director of Finance, and transfer
Human Services Support account (01-630-1270-2010) to the Grant Fund.
CH PHER P. MORRILL
City Manager
Distribution: Council Appointed Officers
Brian Townsend, Assistant City Manager for Community Development
Jane Conlin, Director of Human/Social Services
COMMONWEALTH of VIRGINIA
Garth L. Wheeler
Director
Department of Criminal Justice Services
1100 Bank Street
Richmond, Virginia 23219
(804) 786-4000
TOO (804) 786-8732
November 10, 2010
RE: CY 2011 Juvenile Accountability Block Grant (JAB G) Program
Dear Ms. Carol Tuning,
Your locality is eligible to ~eceive grant funds under the JABG Program for the period of January
1,2011, through December 31,2011. Continuation of funding after this period will be subject to
the availability of federal funds. We anticipate official grant award packages will be mailed in
December 2010.
As in previous years, funds are allocated on a formula basis. It is estimated that your locality
will be kept at level funding using federal funds for a total award of $45,090. Please keep in
mind that a local cash match of 10% of the total award is required, or $4,509. If interested in
receiving this funding, please email me a letter, expressing the intent of the locality to accept
funding for calendar year 2011. Please include the following information in your letter:
1. The letter must list the JABG Program Purpose Area(s) that your locality will expend
funding under. A list of the 17 JABG Program Purpose Areas can be found at:
http://www . dcis. virginia. gov/forms/ iu venile/2008J AB GPro gramPurposeAreas.doc.
2. The letter must identify who will serve as Project Director and also provide contact
information for this individual. The Project Administrator must be the City Manager
or County Administrator, and the Finance Officer must be the locality's Chief
Finance Director.
3. The letter must be signed and approved by the City Manager or County
Administrator.
NOTE to Project Directors: If pooling money together with another locality, a Memorandum of
Agreement will need to be provided to DCJS prior to funds being received. This MOA will need
to be signed by the City Manager or County Administrator of each additional locality. Please
contact me to discuss prior to sending your letter of intent.
The deadline for receipt of this letter is November 22, 2010, by 5:00 pm.
Pursuant to DCJS Board Policy, no current recipient of funding through this grant opportunity
will be considered for continuation funding if, as of November 18, 2010, any of the required
[mancial and progress reports for the current grant are more than thirty (30) days overdue. For
good cause, submitted in writing by the grant recipient, DCJS may waive this provision.
JABG funds are disbursed on a reimbursement basis only. Localities are required to meet the
federal requirements and special conditions of the award prior to the reimbursement of
expenditures.
NOTE: Since CY04, the JABG funding has decreased each year. Despite these federal
cuts, DCJS and the Advisory Committee on Juvenile Justice (ACJJ) committed to keeping
localities at level funding through CYl1. The funding procedure for CY12 will be revisited
to determine whether localities can be kept at level funding. DCJS staff will notify
localities as soon as possible of the ACJJ's final decision.
If you have any questions or would like to discuss ways to utilize JABG funding, please contact
me by telephone at (804) 786-0092, or by email at demian.futterman@dcis.virginia.gov.
Sincerely,
C\ . ~ ...._
~~~
Demian Futterman, MSM
Program Administration Specialist II
Office of Grants Management
cc: Christopher P. Morrill - Project Administrator
Dawn Hope - Finance Officer
Janice Waddy - DCJS
www.dcjs.virginia.gov
Criminal Justice Service Board, Committee on Training' Advisory Committee on Juvenile Justice
Advisory Committee to Court Appointed Special Advocate and Children's Justice Act Programs
Private Security Services Advisory Board' Criminal Justice Information Systems Committee
~.
ROANOKE
OFFICE OF THE CITY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue. SW, Room 364
Roanoke, Virginia 24011
540.853.2333
www.roanokeva.gov
November 22, 2010
Mr. Demian Futterman, MSM
Program Administration Specialist II
Office of Grants Management
Department of Criminal Justice Services
11 00 Ban k Street
Richmond, VA 23210
Dear Mr. Futterman,
We are in receipt of your agency's letter dated November 10 regarding the 2011
Juvenile Accountability Block Grant UABG) Program.
Please accept this letter as notification of the Roanoke Valley's intent to accept
this JASG funding from the Department of Criminal Justice Services. The funds
will address the following purpose areas:
../ Purpose Area 11: Establishing and maintaining accountability-based
programs designed to reduce recidivism among juveniles who are
referred by law enforcement personnel or agencies.
../ Purpose Area 14: Establishing and maintaining restorative justice
programs.
../ Purpose Area 15: Establishing and maintaining programs to enable
juvenile courts and juvenile probation officers to be more effective and
efficient in holding juvenile offenders accountable and reducing
recidivism.
Roanoke will be pooling JASG funds with Roanoke County. The City of Roanoke
will serve as fiscal agent for both jurisdictions. Jane Conlin, Director of
Human/Social Services for Roanoke (540) 853~2372, and Clay Goodman, County
Administrator (540) 853-2005, can be contacted if there are any questions
regarding this correspondence.
Mr. Demian Futterman, MSM
November 22, 2010
Page 2
The Project Coordinator for this program will be Carol Tuning, Human Services
Coordinator. She may be reached at (540) 853-1721 or
carol. tun ing@roanokeva.Qov.
Thank you in advance for accepting this letter as Roanoke and Roanoke
County's intent to acceptJABG funding.
c: Clay Goodman, Roanoke County Administrator
Jane Conlin, Director of Human/Social Services
Carol Tuning) Human Services Coordinator/JABG Project Coordinator
~
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 18th day of January, 2011.
No. 39039-011811.
AN ORDINANCE to appropriate funding from the Department of Technology
Retained Earnings - Reserve for Telephone Replacement account to the Telephone
System Upgrade project amending and re-ordaining certain sections of the 2010-2011
Department of Technology Fund Appropriations, and dispensing with the second reading
by title of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the
2010-2011 Department of Technology Fund Appropriations be, and the same are hereby,
, amended and reordained to read and provide as follows:
Appropriations
Appropriated from General Revenue
Fund Balance
Reserve - Future Telephone
Replacement
13-430-9922-9003
$ 45,258
13-3368
(45,258)
Pursuant to the provisions of Section 12 of the City Charter, the second reading
of this ordinance by title is hereby dispensed with.
ATTEST:
A~~ )no 1I)o-N
City Clerk.
CITY COUNCIL AGENDA REPORT
To:
Meeting:
Subject:
Honorable Mayor and Members of City Council
January 18, 2011
Department of Technology Retained Earnings for Telephone System
Upgrade
Backg rou nd:
The Department of Technology supports the City's private branch exchange
telephone system, which was first implemented in October, 2003, and last
upgraded in 2007. The Avaya/Nortel telephone system is used to provide
telephony services to the City's 1 ,400 telephone lines, including the Call Pilot
(version 4.0) voice mail and menu system. Avaya/Nortel will no longer offer
support for the Call Pilot version 4.0 system hardware and software beginning
in April, 2011, so the system needs to be upgraded to version 5.0.
The cost of the Call Pilot System upgrade to version 5.0 is $45,258 including all
equipment, parts, software, and services.
Considerations:
Funding for the upgrade of the City's Call Pilot telephone system is available
from Retained Earnings under the Reserve for Future Telephone Replacement
account (13-3368), which has a balance of $97,978.
Recommended Action:
Appropriate funding from the Department of Technology Fund Retained
Earnings Reserve for Future Telephone Replacement to the following account:
$45,258
1 3-430-9922-9003
Telephone Systems Upgrade
CHRISTOPHER P. MORRILL
City Manager
Distribution:
Council Appointed Officers
Sherman M. Stovall, Assistant City Manager for Operations
~~
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 18th day of January, 2011.
No. 39040-011811.
AN ORDINANCE to appropriate funding from the Fund Balance Designated for
Self-Insured Claims, amending and re-ordaining certain sections ofthe 201 0-2011 General
and Risk Management Funds Appropriations, and dispensing with the second reading by
title of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that certain sections of
the 201 0-2011 General and Risk Management Funds Appropriations be, and the same are
hereby, amended as follows:
General Fund
Appropriations
Transfer to Risk Management Fund 01-250-9310-9529
Fund Balance
Reserved for Self-Insured Claims 01-3327
$ 250,000
(250,000)
Risk Management Fund.
Revenues
Transfer from General Fund 19-110-1234-0951
Retained Earnings
Reserve for Self-Insured Claims 19-3327
250,000
250,000
Pursuant to the provisions of Section 12 of the City Charter, the second reading
of this ordinance by title is hereby dispensed wit~. '.
\ ..... ..;"
" ~
. ."
AFTE.ST:
~hl.Or)o~
City Clerk.
CITY COUNCIL AGENDA REPORT
To:
Meeting:
Su bject:"
Honorable Mayor and Members of City Council
January 18, 2011
Appropriation of Undesignated Fund Balance for Insurance Reserve
Background:
As of June 30,2010, the' City Code required that $250,000 in unreserved General'
Fund balance be appropriated annually for self-insured liabilities of the City. As
such, at the end offiscal year 201 0, $250,000 was designated in the General Fund
for self-insured liabilities.
City Council approved revisions to the Reserve and Debt Policies on November 1 ,
2010, and repealed the Code provision referenced above. Pursuant to the revised
Risk Management Reserve Policy, the City will maintain a Risk Management
Reserve to cover risk exposure the City has due to its self-insurance program. The
City is currently self-insured for health, workers' compensation, general liability,
and automobile claims. The following items are important elements of the Risk
Management Reserve Policy:
. Reserve Floor-The minimum funding level for the Risk Management
Reserve is:
o 25% of the three year average of self-insu red claims costs,
o plus 10% of the three year average of fully insured premiums,
o plus a $1 million catastrophic reserve.
. Reserve Drawdown-Use of the Risk Management Reserve will be used
to fund unanticipated risk management expenses.
. Reserve Replenishment-In the event the Risk Management Reserve
declines below its target level; it will be restored to its minimum withir.l
three fiscal years. The Director of Finance will submit a plan i.n writing to
the City Cou ncil that will restore the Risk Management Reserve to its
minimum level within three fiscal years.
Based on this policy, the required reserve is approximately $4.3 million. Inclusive
of the $250,000 designated atJune 30,2010, the reserve currently has a deficit
balance of $1.1 M. This deficit is a function of accrued long term liabilities of this
fund which are in excess of cash and other assets on hand. The long term
liabilities consist predominantly of workers' compensation claims as well as health
insu rance, auto and general liability claims.
Mayor and Members of City Council
January 18, 2011
Recommended Action:
Appropriate $250,000 reserved in the General Fu nd for self-insu red liabilities to
be transferred to the Risk Management Fu nd. Establish a revenue estimate of the
same amount in the Risk Management Fund. .
..........~
~ .
~\.~
ANN . 5 WVER v~___.
Director of Finance
Distribution: Council Appointed Officers
Amelia C. Merchant, Director of Management and Budget
Jackie S. Clewis, Risk Manager
2
\
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: c1erk@roanokeva.gov
JONATHAN E. CRAFT
Deputy City Clerk
STEPHANIE M. MOON, MMC
City Clerk
CECELIA T. WEBB
Assistant Deputy City Clerk
January 19, 2011
Cindy H. Poulton, Clerk
Roanoke City School Board
Roanoke, Virginia
Dear Ms. Poulton:
I am enclosing copy of Budget Ordinance No. 39041-011811 to appropriate funding for
various educational programs, amending and reordaining certain sections of the 2010-
2011 School Grant Fund Appropriations.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting held on Tuesday, January 18, 2011, and is in full force and effect upon
its passage.
Sincerely,
~m.~
Stephanie M. Moon, MMC
City.Clerk
Enclosure
pc: Christopher P. Morrill, City Manager
William M. Hackworth, City Attorney
Ann H. Shawver, Director of Finance
Amelia Mer:chant, Director, Management and Budget
~
.,N THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 18th day of January, 2011.
No. 39041-011811.
AN ORDINANCE to appropriate funding from the Federal government for
various educational programs, amending and reordaining certain sections of the 2010-
2011 School' Grant Fund Appropriations, and dispensing with the second reading by
title of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that the following
sections of the 2010-2011 School Grant Fund Appropriations be, and the same are
hereby, amended and reordained toread and provide as follows:
Appropriations
Instructional Supplies
Instructional Supplies, Elementary
Instructional Supplies, Secondary
Revenues
Federal Grant Receipts
Federal Grant Receipts
302-120-0000-0000-1110-61100-46614-9-02
302-110-1104-0000-169E-61100-46614-2-01
302-110-11 04-0000-169E-611 00-46614-3-01
$ 4,000
6,985
6,984
302-000-0000-0000-1110-00000-38027-0-00
302 -000-0000-0000-16ge-00000-38365-0-00
4,000
13,969
Pursuant to the provisions of Section 120f the City Charter, the second reading
of this ordinance by title is hereby dispensed with.
ATTEST:
. ~~ '0l'~0yV
City Clerk. I
January 18, 2011
The Honorable David Bowers, Mayor
and Members of Roanoke City Council
Roanoke, VA 24011
Dear Members of Council:
As a result of official School Board action on January 11, 2011, the Board
respectfully requests City Council approve the following appropriations:
Revised Appropriations Additional Award
IDEA Part B Section 611 Flow Through 2009-10 $ 4,000
Title III, Part A Immigrant and Youth 2010-11
$13,969
The School Board thanks you for your approval of the appropriation
requests as submitted.
Sincerely,
~1t.~~
Cindy H. Poulton, Clerk
pc: William M. Hackworth
Chris Morrill
Ann Shawver
David B. Carson
Rita D. Bishop
Curt Baker
Margaret Lindsey
Acquenetta Harris (w / details)
p: 540-853-2381 f: 540-853-2951 P.O. Box 13145 Roanoke, VA 24031 www.rcps.info
ROANOKE CITY
PUBLIC SCHOOLS
Strong Students. Strong Schools. Strong City.
School Board
David B. Carson
Chairman
Jason E. Bingham
Vice Chairman
Mae G. Huff
Annette Lewis
Suzanne P. Moore
Todd A. Putney
Lori E. Vaught
Dr. Rita D. Bishop
Superintendent
Cindy H. Poulton
Clerk of the Board
CITY COUNCIL AGENDA REPORT
To:
, Meeting:
Su bject:
Honorable Mayor and Members of City Council
January 18, 2011
School Board Appropriation Requests
Background:
As the resu It of official School Board action at its January 11th meeting, the Board
respectfully requested that City Council appropriate funding as outlined in this
report.
The 2009-10 IDEA Part B Section 611 Flow Through program grant of $4,000
provides aid for the education and guidance of students with disabilities. This
increase reflects the final award allocation. The program will be fully reimbursed
by federal funds and will end September 30, 2011.
The 2010-11 Title III-A Imr;nigrant and Youth grant will use federal funds of
$13,969 on a reimbursement basis to provide services to immigrant students with
. limited English proficiency. This revised award amount represents the final grant
allocation. The grant period will end September 30,2012.
Recommended Action: .
We recommend that you concurwith this report of the School Board and adoptthe
attached budget ordinance to appropriate funding as outlined.
~w~
ANN H. SHAWVER
Director of Finance
---.
Distribution: Council Appointed Officers
Rita D. Bishop, Superintendent, RCPS
Curtis Baker, Deputy Superintendent for Operations, RCPS
"
~.
ROANOKE
OFFICE OF THE CITY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue; SW, Room 364
Roanoke, Virginia 24011
540.853.2333
www.roanokeva.gov
February 9, 2011
CITY CLERK'l1 FEB 10 AiKi9:47
Honorable Mayor and Members of City Council
Subject: Hiring of Felons for City of Roanoke Positions
This letter is in response to a request from Mayor Bowers for information on the
current practice for considering the hiring of felons for positions with the City of
Roanoke. A felony conviction, or conviction for any crime, does not preclude ajob
applicant from being hired.
Our Personnel Operating Procedure on Selection and Hiring provides guidance on
the effect of criminal history in that "where a previous conviction relates to the
suitability of the applicant to perform the duties of a particular job, such person
may be denied City employment." Examples of crimes referenced in our Personnel
Operating Procedure that have an impact on applicant suitability include the
unlawful taking of money and other property, sexual offenses, violent crimes,
drug-related offenses, and crimes of moral turpitude.
There are four primary factors that are considered when reviewing an employment
application for a person that has a felony conviction or any criminal conviction.
The factors include:
· Disclosure of the criminal conviction on the employment application:
· The employment application requires the disclosure of the conviction of all
law violations, including moving traffic violations. It should be noted that if
an applicant provides false information on the employment application, it
can be a bar to employment and grounds for termination after the
applicant has been hired, regardless of the time of discovery.
· Nature of the offense (violent or non-violent offense):
· An applicant with a non-violent offense will most likely be viewed more
favorably than a violent offender.
· Time period that the conviction occurred:
· An applicant with a conviction, depending on the crime, that occurred in
the past will most likely be viewed more favorably than an applicant with a
recent conviction.
Pag e 2
· Position the applicant is applying for:
· Applicants that have a criminal conviction, depending on the crime, will
not be considered for public safety positions, including the E-911 center,
and positions that have financial responsibilities. Also, there are certain
positions in Parks and Recreation, Libraries, and Social Services for which
applicants with a criminal conviction, depending upon the crime, would not
be hired because of interaction with youth and/or senior citizens.
While the Department of Human Resources does not track the number of
applicants with a criminal conviction that have been hired, it is known that the
hiring of applicants with criminal convictions, speCifically felony convictions, has
generally been for field positions in Public Works, General Services, and Parks and
Recreation. In making all hiring decisions, the primary focus is on hiring the most
qualified applicant. As referenced above, being convicted of a crime does not
preclude employment, but there are several factors that are considered in
reviewing the application.
I trust the information above is responsive to your request. Please let me know if
you need additional information.
Sincerely,
C/LlJ7/tJJ
Christopher P. Morrill
City Manager
c: William M. Hackworth, City Attorney
Stephanie M. Moon, City Clerk
Ann H. Shawver, Director of Finance
Sherman M. Stovall, Assistant City Manager - Operations
Carolyn H. Glover, Director of Human Resources
CITY OF.ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: c1erk@roanokeva.gov
JONATHAN E. CRAFT
Deputy City Clerk
STEPHANIE M. MOON, MMC
City Clerk
CECELIA T. WEBB
Assistant Deputy City Clerk
January 19, 2011
Dr. Effie R. George
1215 Union Avenue
Baltimore, Maryland 21211
Dear Dr. George:
Your Petition for Appeal of a decision of the Architectural Review Board with regard to a
Certificate of Appropriateness to replace 33 windows at 1301 Maple Avenue, S. W.,
which is not consistent with the H-2 Guidelines, was before the Council of the City of
Roanoke at a regular meeting held on Tuesday, January 18, 2011.
On motion, duly seconded and adopted, the Council reversed the decision of the City of
Roanoke ~rchitectural Review Board on November 11, 2010, and recommended that a
Certificate of Appropriateness be issued for removal of all one.;.over-one wooden .
windows and install new Ply-gem Jefferson 100 Series Wooden One-over-One
Windows at 1301 Maple Avenue, S: W., as set forth in the Application for Certificate of
Appropriateness on the grounds that the proposed installation and location are
architecturally compatible with the structures or historic landmarks in the H-2 District.
,-~i~CRIY, _'
~~~.M\)~
Stephanie M. Moon, M~
City Clerk
pc: Christopher P. Morrill, City Manager
William M. Hackworth, City Attorney
Ann H. Shawver, Director of Finance
Steven J. Talevi, Assistant City Attorney
Thomas Carr, Director, Planning, Building and Development
Barbara Botkin, Chair, Architectural Review Board, 616 Marshall
Avenue, S. W., Roanoke, Virginia 24016
Erica J. Taylor, Agent, Architectural Review Board
Candace R. Martin, Secretary, Architectural Review Board
t~,( \\()
'/ \1.-":1'
\'V\
./~
SUGGESTED MOTION TO AFFIRM THE DECISION OF THE CITY OF
ROANOKE ARCHITECTURAL REVIEW BOARD AND TO DENY THE REQUEST.
FOR A CERTIFICATE OF APPROPRIATENESS FOR REMOVAL OF ALL ONE-OVER-
ONE WOODEN WINDOWS AND INST ALLA TION OF NEW PLY -GEM JEFFERSON
100 SERIES WOODEN ONE-OVER-ONE WINDOWS AT 1301 MAPLE AVENUE, S.W.
"Based upon the evidence (testimony and documents) presented to this Council at
today's hearing, I move that the decision of the City of Roanoke Architectural Review Board
. on November 11,2010, be affirmed and that no Certificate of Appropriateness be issued for
removal of all one-over-one wooden windows and installation of new Ply-gem Jefferson 100
Series Wooden One-over-One Windows at 1301 Maple Avenue, S.W., as set forth in the
Application for Certificate of Appropriateness on the grounds that the proposed installation
and location are not architecturally compatible with the structures or historic landmarks in the
H-2 District."
Or
SUGGESTED MOTION TO REMAND THE MATTER TO THE CITY OF
ROANOKE ARCHITECTURAL REVIEW BOARD FOR RECONSIDERATION
"Based upon the evidence (testimony and documents) presented to this Council at
today's hearing, I move that this matter be remanded to the City of Roanoke Architectural
. Review Board for further consideration."
Or
SUGGESTED MOTION TO REVERSE THE DECISION OF THE CITY OF
ROANOKE ARCHITECTURAL REVIEW BOARD AND TO GRANT THE REQUEST
FOR A CERTIFICATE OF APPROPRIATENESS FOR REMOVAL OF ALL ONE-OVER-
ONE WOODEN WINDOWS AND INSTALLATION OF NEW PLY-GEM JEFFERSON
100 SERIES WOODENONE-OVER-ONEWINDOWSAT 1301 MAPLE AVENUE, S.W.
"Based upon the evidence (testimony and documents) presented to this Council at
today's hearing, I move that the decision of the City of Roanoke Architectural Review Board
on November 11,2010, be reversed and that a Certificate of Appropriateness be issued for
removal of all one-over-one wooden windows and installation of new Ply-gem Jefferson 100
Series Wooden One-over-One Windows at 1301 Maple Avenue, S.W., as set forth il1 the
Application for Certificate of Appropriateness on the grounds that the proposed installation
and location are architecturally compatible with the structures or historic landmarks in the H-
2 District."
MOTIONS- 1301 Maple Avenue, SW.doc
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E"maiI: c1erk@roanokeva.gov
December 9, 2010
JONATHAN E.CRAFT
Deputy City Clerk
CECELIA T. WEBB
Assistant Deputy City Clerk
STEPHANIE M. MOON, CMC
. City Clerk
The Honorable Mayor and Members
of the Roanoke City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of Council:
I am enclosing copy of a Petition for Appeal filed by Dr. Effie R. George, representing Charles
George, in connection with a decision of the Architectural Review Board at its meeting of November
11,2010, denying a Certificate of Appropriateness for removal of all one-over-one wooden windows
and installation of new Ply-gem Jefferson 100 Series Wooden One-over-One Windows at 1301
Maple Avenue, S. W., which is not consistent with the H-2 Guidelines. The petition was filed in the
City Clerk's Office on Thursday, December 9,2010.
Section 36.2-530(c)(5), Certificate of Appropriateness, Code of the City of Roanoke (1979), as
amended, provides that any property owner aggrieved by any decision of the Architectural Review
Board may present to the City Council a petition appealing such decision, provided such petition is
filed within 30 days after the decision is rendered by the Board. The Council shall schedule a public
meeting and render a decision on the matter within 60 calendar days of receipt of the petition, unless
the property owner and the Agent to Architectural Review Board agree to an extension. The Council
may affirm, reverse or modify the decision of the Architectural Review Board, in whole or in part, or
it may refer the matter back to the Board.
With the concurrence of City Council, I will include the Petition for Appeal on the Tuesday,
January 18, 2011 City Council agenda. Inasmuch as Dr. George will be traveling to Roanoke
over the holiday week-end and must return to Baltimore, Maryland, on Tuesday evening, the
matter will be heard at the regular 2:00 p.m'-session instead of following the 7:00 p.m. public
hearings.
Sincerely,
. - l11.~
tephanie M. Moon, CMC
City Clerk
Enclosure
L:\CLERK\DA T A \CKEW 1 \ARB Appeal\ 1301 Maple Avenue George 01-1 B-11.doc
Mayor and Members of Council
December 9, 2010
Page 2
pc: Dr. Effie R. George, 1215 Union Avenue, Baltimore, Maryland 2121, electronic transmittal
Christopher P. Morrill, City Manager
William M. Hackworth, City Attorney
Steven J. Talevi, Assistant City Attorney
Thomas Carr, Director, Planning, Building and Development
Barbara Botkin, Chair, Architectural Review Board, 616 Marshall Avenue, S. W", Roanoke,
Virginia 24016
Erica J. Taylor, Agent, Architectural Review Board
Candace R. Martin, Secretary, Architectural Review Board
L:\CLERK\DATA\CKEW1\ARB Appeal\1301 Maple Avenue George 01-18-11.doc
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CITY COUNCIL AGENDA REPORT
To:
Meeting:
Subject:
Honorable Mayor and Members of City Council
January 18,2011
Appeal of decision of the Architectural Review Board to not iss~e a
Certificate of Appropriateness for replace'ment of windows at 1301
'--.
Maple Avenue S.W. (Case No. 10-064) '-"
Architectural Review Board Recommendation
The Architectural Review Board ~ecommends that City Council affirm its
decision to not issue a Certificate of Appropriateness to permit the replacement
of 33 windows.
Application Information
Mr. Charles George filed an application for a Certificate of Appropriateness on
October 18, 2010 (Attachment A). The application proposed replacement of 33
windows in the residential structure located at 1301 Maple Avenue, SW. Such
work requires approval from the Architectural Review Board.
Background
The Architectural Review Board (ARB) toured the site and heard the request at
its regular meeting on November 11, 2010. Mr. George was represented by Ms.
Effie George, who presented contractor quotes for options to repair or replace
the windows.
The ARB determined that there was no evidence submitted that demonstrated
that the existing windows are too deteriorated to feasibly repair, and
replacement would be inconsistent with the H-2 Architectural Design
Guidelines. After consideration of the request, the ARB motion to grant the
COA failed on a unanimous 0-7 vote.
Mr. George was notified of the COA denial and his right to appeal to City
Council by letter dated November 12, 2010. Mr. George filed an appeal of the
ARB's decision on December 9, 2010 (Attachment B), citing "insufficient
information regarding the conditions of the windows based solely on a tour of
the exterior of the property," as the grounds for the appeal.
Considerations
The Architectural Review Board has adopted H-2 Architectural Design
Guidelines to guide their decisions. The following recommendations from the
guidelines are relevant to this case:
"If owners choose to remove and replace their historic windows they must
first present sufficient evidence and information to the ARB regarding the
condition of the existing windows and the feasibility of repair,
replacement in-kind, and replacement with new materials."
"If a limited area or numbers of windows are damaged or deteriorated,
repair with compatible materials is recommended rather than the removal
and replacement of the window."
"Consider new replacement windows and doors only when old
replacements are unavailable. New replacements should be compatible in
size and shape, proportion, and design mat'erials."
"If historic windows need to be replaced, consider only the replacement
of the sash units themselves and not the entire window frame or
surround."
The guidelines cited above indicate that windows should be repaired.
Replacement should be considered only in cases where deterioration is to the
point that repair is not feasible.
During the November 11, 2010, meeting, ARB members discussed the condition
of the existing windows. Based on the information provided by the applicant,
and seen on site, the Board members found that the existing windows are not
deteriorated beyond the point of feasible repair (See Minutes: Attachment C).
Board members asked Dr. George if she would like the opportunity to explore
other options or get more detail about the cost of repair. She requested that
the ARB vote on the application as presented.
ftAuJI ;ft;;;s
Barbara A. Botkin, Chair
Architectural Review Board
cc: Council Appointed Officers
Assistant City Manager for Community Development
Applicant
2
Attachment A
OCT-18-2010 14:41
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jj[ 0 P.02
H-2, Historic Neighborhood Overlay District .:
Application for Certificate of Appropriateness :"""jJ.
ROANOKE
Date of Application
Site Address
[oct 18, 2010
r301 Maple Ave. Roanoke. VA 24016
ftoperly Owner:
Name: [Charles George
Address: r1305 Maple Ave. Roanoke, VA 24016
City: IRoanoke
Phone Number: I +1(540) 520-7113
Owne~s Representative (if applicablet
Name: IEffle George
Address: fi21S Union Ave.
City: IBaltimore
: State: rv A
: E-Mail: cgeorge962@aol.com
: Zip Code: [24016
Phone Number: I +1 (410) 375-6890
Application Prepared By: fEffie Ge~rge
Current U~ ~ Single-Family r Two-Family (Duplex) n Multifamily I! Townhouse n CommerCial
If Commercial. Descrtbe Use: I
Project Type: r Roof r Porch IX Windows and Doors n New Construction r-: Signs Ii Walls and Fences
r Parking and Paving r: Demolition r: Other: I
.PLEASE USE ATTACHED SHEET FOR PROJECT DESCRIPTION,
Acknowledgement of Responsibili~ r understand that all applications requiring review by the ARB must be complete and must be
submitted before application deadlines; otherwise consideration will be deferred to the following meeting. I agree to comply with the
conditions of this certificate and all other applicable city regulations and to pursue this project in strict conformance with the plans
approved by the ARB. I understand that no changes are pe . t d without prior approval by the City.
Signature of Property Owner: . ,,,.. . i Date: ~ct n 2010
,: State: IMO
: Zip Code: 121211
! E.Mall: effle.shockley@gmall.com
I
SBCtion Balow to be Completed by Staff
Certificate Number; I C of I I OQ;;({S'1
Tax Parcel Number: rro ~ 'iol-
B,se Zoning D~tJict: fAi..-v: ( f-\-,;< ~C~~~':s r other
Agen\ ArchitectUf" Review Board: r ~CC( j1 ~
Member, ArChitectural Review Board:
. , . , ... " ...
Approval By: )f.ARB n Agent
Other approvals needed:
r Zoning Permit
r' aZA/Planning Commission
! Date: ri9 -l &- -( Q ..
,i Date: I .
I=^rm IIPt.A..,.n,l n04 I^~ n_ _ _..... r...
OCT-18-2010 14:43
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P.03
H-2, Historic Neighborhood Overlay District
Detailed Project Description
~
ROANOKE
Site Address: 11301 Maple Ave. Roanoke, VA 2401 ~
Property Owner: ICharles George
Replace all current windows with a Jefferson wood window ARB approves Approx. 33 windows
Sampling of measurements of current windows - See attached (provided by TaylorMade Construction)
Measurements of new windows - See attached (provided by TaylorMade Construction)
Photograph. sample, or catalogue picture of proposed window - See attached (provided by TaylorMade
ConstructIon)
Price quotes for repairs - See attached
Pictures of current windows (inside and outside) - See attached
Project
Description:
Additional information to be submitted:
IX Photographs r: Site Plan I: Elevation Drawings IX, Sample, Photograph, or Catalog Pictures of Proposed Material
r Other: I
\> ....
Form updated 01/06 Page 3 of 3
(....-.
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"Travis Justus"
<tjustus@ibs.roacoxmail.com
>
10/26/2010 12:23 PM
To <Erica.Taylor@RoanokeVa.gov>
cc
bcc
Subject TaylorMade Construction 1301 Maple
Erica,
Hank was here and informed me that you are needing information on the Jefferson 100 Series windows
for this project. I have attached the cut sheets and performance information for these windows. Let
me know if you need more information. The sizes he gave me are below:
Job Site Dimensions
35x65
27x45
29x34.
Call Size
2/8x5/2
2/0x3/2
.2/4x2/10
Actual Unit Dimensions
33-3/8"x65"
25-3/8"x41"
29-3/8"x37"
Travis Justus
(540)537-4329 Cell
Ideal Building Supply
2030 Winston Ave.
Roanoke, Va. 24014
(540) 343-7239 Office
(540) 343-7911 Fax
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MW Jefferson 100 Series Unit Dimensions.pdf Jefferson 100-200 DH Tech Data Rev A. xis MW Jefferson 100 Series Cut Sheet.pdf
MW Jefferson 100 Series Profile. pdt
,
'" MW Jefferson@ 100/200 Double Hung ^"
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Operating Units, WIDTH
List Prices APRIL 2005
Replaces All Previous
--.--"
Sash Width 1-8 2-0 2-4 2-8 3-0 3-4 3-8
SINGLE 213/8" 253/8" 293/8" 333/8" 373/8" 413/8" 453/8"
TWIN 423/4" 503/4" 583/4" 663/4" 743/4" 823/4" 903/4"
TRIPLE 641/8" 761/8" 881/8" 1 001/8" 1121/8" N/A N/A
FOUR WIDE 851/2" 1 011/2" 1171/2" N/A N/A N/A N/A
Stationary Units, WIDTH
Sash Width 3-0 3-4 4-0 5-0 6-0
SINGLE 373/8" 413/8" 493/8" 613/8" 733/8"
TWIN 743/4" 823/4" 983/4" N/A N/A
TRIPLE 1121/8" N/A N/A N/A N/A
Double Hung & Picture Units,
HEIGHT
Transom Units, HEIGHT
Sash Height Height in Inches
2-10 37
3-2 41
3-10 49
4-2 53
4-.6 57
5-2 65
5-6C 69
5-6E 69
6-2 77
Sash Height Height in Inches
0-10 113/8
1-0 133/8
1-2 153/8
2-0 265/8
2-4 305/8
------
Thermal Values
U Value R Value
Window Type Glazing VLT SHGC
Operating DH 5/8" Clear I.G. .51 1.96 .58 0.56
DH 5/8" Low-E I.G. .38 2.63 .51 0.36
DH 5/8" Low-E Argon .34 2.94 .51 0.36
MW Manufacturers Inc., Reserves The Right To Change Specifications, Sizes Or Prices Without Notice.
6i)
PAGE WDDH-30
WINDOWS & DOORS
BLIND STOP
TOP CHECK RAIL
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TOP RAIL
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BOTTOM RAIL
Vertical View
Horizontal View
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SECTION A
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OCT-18-2010 14:43
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P.06
PROPOSAL
TaylorMade Construction and Development Inc.
1707 Bush Farm Dr
Vinton, Virginia 24179
540-580..6823/540..580-1104
www.hlcjr56@verzion.net
Attn:
Adell Goor e
Street 1301 MopICl
City, State and Zip Roanoke , VA 24012
Phone:
Date: ..^...ugu.st 31, 2909
Job Location: Ma Ie
Specification and Estimates for:
We propose to furnish labor and material as outlined below to complete the
following modification to your home ,on Maple Ave:
Window Repair and stann replacement
1_ Repair all bottom sash willdows not currently working
2. Replace all storms with new ARB approved storms
3. Glaze and paint all windows
4. Calk and seal around window and storms
Addition work not discussed or uncovered during completion will be completed at
$70.00 per hour plus materi~
We propose hereby to furnish labor and material in accordance with above
specification, for the sum of:
Seven Thousand Three Hundred dollars ($7300.00)
OCT-18-2010 14:43
D'~_~jH
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P.07
Payment: IS % down (51095.00) lone additional draw not to exceed SO% of
estimate /balance upon completion
Proposal may be withdrawn by TMCC if not accepted within 15 days
Respectfully Submitted
TaylorMade Construction and Development
By Hank Cline and Kevin Crouch
Accepted on this
day of
By;
lJlQIfJr
OCT-18-2010 14:43
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P.04
PROPOSAL
TaylorMade Construction and Development Inc.
1707 Bush Fann Dr
Vinton, Virginia 24179
540-580-6823/540- 580-1104
www.hlcjr56@verzion.net
At1n: Phone:
Adell George
Street 1301 hhplo Date: ., 1 "" ,,,..,.. \ D f \ \ \D
_,...,,"/7
City. State and Zip Roanoke, VA 24012 lob Location: MaDle I
Specification and Estim~les for;
We propose to furnish labor and material as outlined below to complete the
following modification to your home on Maple Ave:
Window replacement
1. Replace all current windows w a Jefferson wood window ARB approves Approx.
33 windows
Addition work not discussed Or uncovered during completion will be compieted at
$70.00 per hour plus material
We propose hereby to furnish labor and material in accordance with above
specification, for the sum of:
Nine Thousand Eight Hundred and Sixty Seven dollan (59867. 00)
OCT-18-2010 14:43
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Payment: 15 % down ($1095.00) lone additional draw not to exceed 50% or
estimate /balance upon completion
Proposal may be withdrawn by TMCC if Dot accepted within 15 days
Respectfully Submitted
TaylorMade Constroction and Development
By Hank Cline and Kevin Crouch
:ePkdontms ~ ~~J 20\ 0
Buysr
P.05
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OCT-18-2010 14:43
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P.08
Haynes Design & Restoration, LLC
526 Mar.~'hall Ave. SW
Roanoke, VA 24016
Proposal & Scope of Work
For
Effie & Adell
1301 Maple Ave. SW
Rework windows to weatherize and facilitate use-opening & closing
-Remove bottom sash of double hung windows scrape excess paint from track & sash
-Replace glass where broken and re-glaze as needed
-Rout sash on 3 sides to accommodate weather-strip @Sides, bottom, & mid-rail, see
attachment
-Repair/replace cord & weight system
$7674.00
Remove existing stonns, scrape and paint exterior of wood work (repair damage as necessary),
attach new storm windows.
$8,857.00 '
OR
Repair existing stonns, scrape & paint exterior wood work (repair damage as necessary), attach
new stonns to 2nd floor windows.
$5778,00
Total with all new stonns-$16,531.00
Total, new storms upstairs, repair downstairs-$13,452.00
Attachment B
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E.mail: c1erk@roanokeva.gov
December 9, 2010
JONATHAN E. CRAFl'
Deputy City Clerk
CECELJA T. WEBB
Assistant Deputy City Clerk
STEPHANIEM. MOON, CMC
. City Clerk
The Honorable Mayor and Members
of the Roanoke City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of Council:
I am enclosing copy of a Petition for Appeal filed by Dr. Effie R. George, representing Charles
George, in connection with a decision of the Architectural Review Board at its meeting of November
iI, 2010, denying a Certificate of Appropriateness forremoval of all one-aver-one wooden windows
and installation of new Ply-gem Jefferson 100 Series Wooden One-over-One Windows at 1301
Maple Avenue, S. W., which is not consistent with the H-2 Guidelines. The petition was f1led in the
City Clerk's Office on Thursday, December 9,2010.
Section 36.2-530(c)(5), Certificate of Appropriateness, Code of the City of Roanoke (1979), as
amended, provides that any property owner aggrieved by any decision- of the Architectural Review
Board may present to the City Council a petition appealing such decision, provided such petition is
filed within 30 days after the decision is rendered by the Board. The Council shaJ.1 schedule a public
meeting and render a decision on the matter within 60 calendar days of receipt of the petition, unless
the property owner and the Agent to Architectural Review Board agree to an extension. The Council
may affirm, reverse or modify the decision of the Architectural Review Board, in whole or in part, or
it may refer the matter back to the Board.
With the concurrence of City Council, I will include the Petition for Appeal on the Tuesday,
January 18, 2011 City Council agenda. Inasmuch as Dr. George will be traveling to Roanoke
over the holiday week-end and must return to Baltimore, Maryland, on Tuesday evening, the
matter will be heard at the regular 2:00 p.m. session instead of following the 7:00 p.m. public
hearings.
Sincerely,
ft7-D .-.~. ~
11~oon, CMC
City Clerk
Enclosure
L:\CLERK\DATA\CKEW1\ARB AppeaJ\1301 Maple Avenue George 01-1 B-11.doc
Mayor and Members of Council
December 9, 2010
Page 2
pc: Dr. Effie R. George, 1215 Union Avenue, Baltimore, Maryland 2121, electronic transmittal
Christopher P. Morrill, City Manager
William M. Hackworth, City Attorney
Steven J. Talevi, Assistant City Attorney
Thomas Carr, Director, Planning, Building and Development
Barbara Botkin, Chair, Architectural Review Board, 616 Marshall Avenue, S. W., Roanoke,
Virginia 24016
Erica J. Taylor, Agent, Architectural Review Board
Candace R. Martin, Secretary, Architectural Review Board
L:\CLERK\DATA\CKEW1\ARB Appeal\1S01 Maple Avenue George 01-1S-11.doc
VIRGINIA:
IN THE COUNCIL OF THE CITY OF ROANOKE
IN THE MATTER OF )
t!.,harfes e-,ew{sej ~
J 30 { Me, p Ie free. SW. }
PETITION FOR APPEAL
This is a Petition for Appeal from a decision of the Architectural Review
Board under Section 36.2-530(c)(5) of the Zoning Ordinance of the Code of
the City of Roanoke (1979), as amended. '
1. Name of the Petitioner(s): thurles eu:.oYJe., repreen4-@ '1 [HIe Gco<'Je..
2. Doing business as (if applicable): IVI A
,
3.
Sfreetaddress of p~opert.i' vthich is the subject of this appeal:
(30 \W\G1f I~ ~. ~~oke..l \ffi: ;;:Llfo I (d
4.
Overlay zoning (H., 1, Historic Downtown Overlay District, or H-2,
Historic Neighborhood Overlay District) of property(ies) which is the
subject of this appeal: · H .;#.z..
5.
Date the hear.ing before the Architectural Review BMd was held at
which the decision being appealed was made: (!V, J I ) 2-0 10
, ,
6.
Section of the Code of the City of Roanoke under which the Certificate
of Appropriateness was requested from the Architectural Review Board
(Section 36.2-330, if H-1 or Section 36.2-331, if H-2): 3e.c; "3 (p, 2- 35 I
7.
9. Name. title, address and telephone number of person(s) wh.p will
represent the .Petitioner(s) before ~ity Council: -1?f' effle.- t:.. G~.9-e-
J2.Js U11/ C;11 PNe'-6 13'1 \1imCJYC' ( IUD ~ ~11
H: 1fJ 0 ~31 S - l..? ~'1
w: 4/0'" l~ ~ S1.e 3<1
WHEREFORE, your Petitioner(s} requests that the action ofthe
Architectural Review Board be reversed or modified and that a Certificate of
Appropriateness be granted.
Signature of Owner(s)
(If not Petitioner):
Signature of Petitioner(s} or
representative(s), where
apPI~h:---
Name: e~ f<,~ -^ fh\ D.
(print or type) =-(j~ )
~~
Name: ~jeg:7fOr(je.--
(print or type) .
Name:
(print or type)
Name:
(print or type)
Received by:
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Attachment C
CITY OF ROANOKE ARCHITECTURAL REVIEW BOARD
November 11, 2010
MINUTES
7. Request from Charles Georqe. represented by Effie Georqe, for the
removal of all one-over-one wooden windows and installation of new Ply-
Gem Jefferson 100 series wooden one-over one windows. at 1301 Maple
Avenue. S.W.
Dr. Effie George appeared before the Board and said she was born and raised in
Old Southwest. She said her family had worked and lived in the neighborhood
for over forty years. She said they had an interest in maintaining the standards
of the neighborhood. She said after research and discussion with expert
contractors, she believed the replacement windows were warranted given the
condition of the current windows. She said one estimate to replace all 33
windows would be $9800. She said she had several estimates to repair the
windows. She said to repair the windows would be $7300. She said the next
estimate was $16,500 that included reworking the windows so they opened and
closed, removing the bottom sash, scraping excess paint, replacing broken glass
and attaching new storm windows. She said the damage was substantial and it
was significantly less expensive to replace than to repair the windows. She said
there were six wooden windows in the attic that were replaced with wooden
windows before the ARB was established. She said they were proposing to
replace the windows with an ARB approved window to be consistent with the
Board. She said given the range of quotes to repair she hoped the Board would
consider approving the replacement windows. She said her mother lived there
and wanted nothing more than to make it safer, more functional and do it in a
cost efficient manner. She said she wanted to thank the Board for having her
there and thanked Ms. Taylor for her help with the process.
Ms. Joel Richert, 415 Allison Avenue, said the best decision was to not replace
with the newer windows. She said the wood windows were a better quality. She
said she went over to take a look at the property and it would be better to repair
and paint and maybe put storm windows on top.
Ms. Botkin asked for staff comments.
Ms. Taylor said staff did not recommend approval for the removal or the
replacement of the windows.
Ms. Botkin asked for Board comments.
Mrs. Blanton said the Board had approved the Jefferson series windows for other
properties but those windows were beyond repair. She said the general
consensus was that the windows were not too bad and could be repaired. She
said the older wood was a higher quality wood and Department of Historic
Resources was seeing a lot of requests for replacement windows because they
were not holding up over the years. She said a properly repaired window would
last another 100 years and would be a tighter window. She said the Board was
trying to protect the integrity of the house and serve as a resource for the
applicant.
Ms. Botkin said she agreed with Mrs. Blanton. She said they had seen windows
in worse condition than were on Mr. George's house. She said there were a
couple of windows with cracks and were missing storm windows. She said there
were soffitt issues with the house that were harming the lentils of the windows.
She said she could not approve the application as it was.
Mrs. Blanton asked if the application was for sash replacements or full
replacement.
Ms. Botkin said it was for full replacement windows.
Mrs. Blanton said if the windows were full replacement windows they would insert
a window sash within the existing open, end up with a double framing and the
window would get smaller. She said custom woodwork would have to be done
around the frame. She said it could be another expense to the customer. She
told Dr. George there were Old Southwest grants and state tax credits she could
take a look at.
Dr. George said the guidelines were not specific and had a lack of detail in them.
She said since the attic wooden windows had already been replaced, she asked
if they took the windows in the attic into consideration.
Ms. Botkin said the windows in attic were replaced before the ARB was formed
and they were smaller. She said the application was to replace 33 windows on
the main house. She said based on the guidelines, there were certain standards
that had to be met before replacement windows could be considered. She said it
was less cost to repair them.
Dr. George said her main concern was that a lot of costs were not noted in the
estimate and the repair cost would build.
Mr. Cundiff said the unknown aspects of the estimate exists more when you were
replacing rather than repairing the windows. He said hopefully Dr. George could
get tax credits for her project.
Mrs. Blanton said she understood Dr. George's concern. She advised Dr.
George to get back with the contractor and go over the estimate with more
details and make sure all items are included with the cost.
Mr. Cundiff asked Dr. George if she considered sash replacement.
Dr. George said no.
Ms. Botkin said it looked like the storm windows on the bottom windows were
missing.
Mrs. Blanton said a lot of the windows were painted shut. She said they were not
fully functioning like they were supposed to. She said if they were in working
order, locking and unlocking, it would keep the air out.
Ms. Botkin asked Dr. George if she wanted the Board to vote on the application
as it was presented.
Dr. George said she wanted the Board to vote.
The application was denied by a roll call vote of 0-7, as follows:
Mr. Fulton-no
Ms. Dykstra-no
Mr. Dalhouse-no
Mr. Cundiff-no
Mrs. Blanton-no
Mr. Copeland-no
Ms. Botkin-no
Photos Provided by Staff
"'"
Photos Provided by Applicant
/
"/
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: c1erk@roanokeva.gov
JONATHAN E. CRAFf
Deputy City Clerk
STEPHANIE M. MOON, MMC .
City Clerk
January 19, 2011
CECELIA T. WEBB
Assistant Deputy City Clerk
David Hill, President
Hill Studio
120 West Campbell Avenue
Roanoke, Virginia 24011
"
Dear Mr. Hill:
I am enclosing copy of Ordinance No. 39042-011811 amending an amendment of the
Planned Unit Development Pan and the Pattern Book proffered as a condition of the
conditional rezoning, to permit construction of up to 64 townhouse units, in lieu of up to
110 condominiums and/or apartment units, to be constructed as forth in the
Development Pattern Book, revised November 4, 2010, as they pertain to the parcel
bearing Official Tax No. 1570135, located at 3601 Colonial Green Circle, S. W., ,as set
forth in the Zoning Amended Application No.1, dated November 29, 2010.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting held on Tuesday, January 18, 2011, and is in full force and effect upon
its passage.
Sincerely,
~vJJ~'~
Stephanie M. Moon, MMC
City Clerk
Enclosure
.,
David Hill
January 19, 2011
Page 2
pc: Carilion Clinic Properties, LLC, P. O. BoX 12385, Roanoke, Virginia 240?5-2385
Western Virginia Water Authority, 601 Jefferson Street, S. W., Suite 200,
Roanoke, Virginia 24011
Progress Street Builders, Inc., P. O. Box 985, Blacksburg, Virginia 24063
ABCG, LC, IBAG, LC, P. O. Box 515, Blacksburg, Virginia 24063
Juleen Jandaii and Nicholas Qandah, 3817 Colonial Green Circle, Roanoke,
Virginia 24018
James and Karen Verney, P. O. Box 11819, Charlotte, North Carolina 28220
Stanley and Donna Whitmarsh, 2404 Seville Court, Pinole, California 94564
Ronald T. Waller, 3801 Crescent Ridge Drive, Roanoke, Virginia 24018
Gregory and Marianna Cox, 3834 Greenway Drive, S. W., Roanoke, Virginia
24018
Occidental Development, Ltd, c/o Michael Gorman, 3455 Colonial Avenue, S. W.
Roanoke, Virginia 24018
Tina Flippin, 3044 Sedgefield Road, Roanoke, Virginia 24015
Jan Wylie, 3016 Timberlane Avenue, Roanoke, Virginia 24015
Stephen and Wendy Warren, 3022 Timberlane Avenue, Roanoke, Virginia 24015
William Lanier and Erica McCoy, 3068 Sedgefield Road, Roanoke, Virginia
24015
Bobby and Susan Dobyns, 3060 Sedgefield Road, Roanoke, Virginia 24015
John and Susan Mini, 3026 Sedgefield Road, Roanoke, Virginia 24015
Mark and Brenda Taylor, 3038 Sedgefield Road, Roanoke, Virginia 24015
Philip and Judy Miron, 3030 Sedgefield Road, Roanoke, Virginia 24015
Christopher P. Morrill, City Manager
William M. Hackworth, City Attorney
Ann H. Shawver, Director of Finance
Susan Lower, Director of Real Estate Valuation
Philip Schirmer, City Engineer
Martha P. Franklin, Secretary, City Planning Commission
;<<
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IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 18th day of January, 2011.
No. 39042-011811.
AN ORDINANCE to amend 936.2-100, Code ofthe City of Roanoke (1979), as amended,
and the Official Zoning Map, City of Roanoke, Virginia, dated December 5,2005, as amended, to
amend the Planned Unit Development Plan and the Pattern Book proffered as a condition of the .
conditional rezoning, to permit construction of up to 64 townhouse units, in lieu of up to 110
condominiums and/or apartment units, to be constructed as set forth in the Development Pattern
Book, revised November 4,2010, as they pertain to the parcel bearing Official Tax No. 1570135,
located at 3601 Colonial Green Circle, S.W.; and dispensing with the second reading by title ofthis
ordinance.
WHEREAS, Colonial Green L.c., has made application to the Council of the City of
Roanoke, Virginia ("City Council"), to amend the Planned Unit Development Plan and the Pattern
Book proffered as a condition of the conditional rezoning, to permit construction of up to 64
townhouse units, in lieu of up to 110 condominiums and/or apartment units, to be constructed as set
forth in the Development Pattern Book, revised November 4, 2010, as they pertain to the parcel
bearing Official Tax No. 1570135, located at 3601 Colonial Green Circle, S.W.;
WHEREAS, the City Planning Commission, after giving proper notice to all concerned as
required by 936.2-540, Code of the City of Roanoke (1979), as amended, and after conducting a
public hearing on the matter, has made its recommendation to City Council;
WHEREAS, a public hearing was held by City Council on such application at its meeting on
January 18, 2011, after due and timely notice thereof as required by 936.2-540, Code ofth~ City of
Roanoke (1979), as amended, at which hearing all parties in interest and citizens were given an
opportunity to be heard, both for and against the amendment ofthe Planned Unit Development Plan
O-Colonial Green-amend PUD Plan-20J J.doc
1
and the Pattern Book proffered as a condition ofthe conditional rezoning, for the property described
as Official Tax No. 1570135, located at 3601 Colonial Green Circle, S.W.; and
WHEREAS, this Council, after considering the aforesaid application, the recommendation.
made to the Council by the Planning Commission, the City's Comprehensive Plan, and the matters
presented at the public hearing, finds that the public necessity, convenience, general welfare and
good zoning practice, requires the amendment ofthe Planned Unit Development Plan and the Pattern
Book proffered as a condition of the conditional rezoning, to permit construction of up to 64
townhouse units, in lieu of up to 110 condominiums and/or apartment units, to be constructed as set
forth in the Development Pattern Book, revised November 4, 2010, as they pertain to the parcel
bearing Official Tax No. 1570135, located at 3601 Colonial.Green Circle, S.W., as herein provided.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that:
1. . Section 36.2-100, Code of the City ofRoanoke(1979), as amended, and the
Official Zoning Map, City of Roanoke, Virginia, dated December 5,2005, as amended, be amended
to reflect the amendment ofthe Planned Unit Development Plan and the Pattern Book proffered as a
condition ofthe conditional rezoning, to permit construction of up to 64 townhouse units, in lieu of
up to 110 condominiums and/or apartment units, to be constructed as set forth in the Development
Pattern Book, revised November 4, 2010, as they pertain to the parcel bearing Official Tax No.
1570135, located at 3601 Colonial Green Circle, S.W., as set forth in the Zoning Amended
Application No.1, dated November 29,2010.
2. Pursuant to the provisions of Section 12 of the City Charter, the second reading of this
ordinance by title is hereby dispensed with.
. .,' ,
ATTEST:
~m. 0YI0w0
City Clerk. /
O-Colonial Green-amend PUD Plan-2011.doc
2
CITY COUNCIL AGENDA REPORT
To:
Meeting:
Subject:
Honorable Mayor and Members of City Council
January 18, 2011
Request from Colonial Green, L.C. to amend the Development Pattern
Book, revised November 4, 2010, proffered as a condition of the
conditional rezoning, and the Planned Unit Development Plan, dated
November 4, 2010, as they pertain to the parcel bearing Official Tax No.
1570135, 3601 Colonial Green Circle, S. W., to permit construction of up to
64 townhouse units, in lieu of up to 110 condominiums and/or apartment
units, to be constructed as set forth in the Development Pattern Book,
revised November 4, 2010.
Planning Commission Public Hearing and Recommendation
Planning Commission public hearing was held on Thursday, December 16, 2010. After
presentation by the applicant, the Commission voted 6-0 (Ms. Katz absent) to
recommend approval of the request, finding the application to amend the Colonial
Green Planned Unit Development Plan and the proffered pattern book to be consistent
with the City's Comprehensive Plan and the Franklin Road/Colonial Avenue Area Plan.
The proposed changes are consistent with the original site plan and the pattern book
will ensure that the units are architecturally compatible with the existing adjoining
development.
Application Information
Request: Planned Unit Development Amendment and
Amendment of Development Pattern Book
Owner/Applicant: Colonial Green, L.C.
Citv Staff Person: Frederick Gusler
Site Address/Location: 3601 Colonial Green Circle
Official Tax Nos.: 1570135
Site Area: 6.353 Acres
Existing Zoning: MXPUD, Mixed Use Planned Unit Development with
Proffered Conditions
Proposed Zoning: MXPUD, Mixed Use Planned Unit Development with
Proffered Conditions
Existinq Land Use: Vacant
ProlJosed Land Use: Residential
Neighborhood Plan: Franklin Road/Colonial Avenue Area Plan
Specified Future Land Use: Mixed Residential
Filing Date: Current Application: November 5,2010; Amended
Application No.1: November 29,2010
Original Application: November 1, 2007; Amended
Application No.1: November 30, 2007; Amended
Application No.2: January 17, 2008
Background
In March of 2005, City Council adopted Ordinance No. 36998-032105 rezoning the
subject property from RS-2, Residential Single-Family District, to RPUD, Residential
Planned Unit Development District with proffered conditions, for the construction of a
mixed use development including commercial space and variety of housing types. The
zoning was changed to MXPUD District in December of 2005 during the City's
comprehensive rezoning. In March of 2008, City Council adopted Ordinance No.
38039-031708 amending the Planned Unit Development Plan and the Pattern Book
proffered as conditions of the rezoning.
~
The applicant is requesting to amend the Planned Unit Development Plan and the
Pattern Book to allow it to build 64 townhouse units in lieu of the original plan of 110
condominium and/or apartment units on Official Tax Map No. 1570135. The applicant
believes the amendment will allow it to adjust to the current real estate market and
better market the property. All other areas of the PUD would be unaffected.
Amendment of Proffered Conditions and Development Plan
Amendment of Proffered Conditions
Colonial Green LC requests that Proffered Condition No.1, currently reads and
provides:
1. That the development of the RPUD District will be governed by the
Development Pattern Book, Colonial Green, dated February 17, 2005, and
attached as Exhibit 3.
be amended to read and provide:
1. That the development of the MXPUD District will be governed by the
Development Pattern Book, Colonial Green, dated November 4,2010, and
attached as Exhibit 3.
Proffered Condition NO.2 will remain unchanged.
Amendment of RPUD Development Plan
Colonial Green LC requests that the MXPUD development plan enacted by Ordinance
No. 36998-032105 be amended with the Planned Unit Development Plan dated
November 4, 2010, only as it pertains to Official Tax No. 1570135.
Considerations
SurroundinQ Zoninq and Land Use:
Zoning District .- Land Use
North R7, Residential Single-family, MXPUD, Mixed Water Towers, Colonial
Use Planned Unit Development with conditions Green
2
South R3C, Medium Density Multifamily Residential
with conditions Roanoke Count
East MXPUD, Mixed Use Planned Unit Development
with conditions
West R1, Low Density Residential (Roanoke County) Single-family residential.
Compliance with the ZoninQ Ordinance:
As a Planned Unit Development, dimensional requirements must be specified during the
zoning amendment process. A 'Development Pattern Book' and 'Development Plan'
laying out these requirements were adopted with the initial rezoning of the subject
properties (Ordinance No. 36998-032105). The amendment in 2008 pertained to
Official Tax Map No. 1570101, and did not impact the portion of the plan that is the
subject of this requested amendment. The applicant has modified the Development
Plan and Pattern Book to accommodate the desired changes listed above.
Conformity with the Comprehensive Plan and Neiqhborhood Plan:
Both the City's Comprehensive Plan and the Franklin Road/Colonial Avenue Area Plan
encourage the use of traditional urban development patterns to better utilize the limited
land resources of the City. The Comprehensive and Neighborhood Plan also
encourage a traditional development pattern for improved design. Development should
be oriented towards the street with shallow setbacks, pedestrian access and parking to
rear or side.
The proposed changes will maintain the same general development pattern of the
original plan with parking to the sides of the three configurations of units. The biggest
changes to the site are the reduction in the number of units and increased green space
in the form of a central green common area in between the rows of units.
The following policies of Vision 2001-2020 are relevant in the consideration of this
application:
. NH P5. Housing choice. The City will have a balanced, sustainable range of
housing choices in all price ranges and design options that encourage social and
economic diversity throughout the City. Concentration of federally subsidized,
assisted or affordable housing will be discouraged. The City will recommend
ways to overcome impediments to fair housing by identifying barriers to housing
choice, encouraging fair housing education to the community, challenging
housing discrimination, and requiring affirmative marketing of developments
using City funds.
. NH P6. Housing clusters. Development of housing clusters will be used to
encourage and promote neighborhood revitalization, replace derelict or neglected
structures, and complement the surrounding neighborhood. A housing cluster is
a market-rate residential development consisting of a mixture of residential uses
on a large site located within or adjacent to existing developments of established
neighborhoods.
3
. NH A23. Develop criteria for evaluating new residential development proposals to
ensure compatibility with surrounding neighborhoods and support of the City's
goals of a balanced, sustainable housing supply.
. NH A27. Identify and assemble vacant or underutilized land for the development
of housing clusters. Consider using public or community development
corporations to assemble property for housing development.
. NH A28. Revise zoning ordinance to permit higher-density residential and mixed-
use development for housing clusters. Where appropriate, rezone identified
areas for development of housing clusters.
· NH A29. Revise zoning ordinance to encourage quality infill development that
reflects the character of the neighborhood including infill development standards.
The following policies of the Franklin Road/Colonial Avenue Area Plan are relevant in
the consideration of this application:
. Community Design Policies:
o Neighborhood Character: Established neighborhoods should retain their
current character and development patterns.
· Residential Development Policies:
o New development: New development should be well-planned and use
limited land resources wisely.
Conformity with Vision 2001-2020's Design Principles:
Design Princi les:
Houses should be consistent in terms
of front ard setback and bulk.
Parking should be located on the street
or to the rear or side of principal
buildings.
New residential development should
incorporate traditional neighborhood
principles rather than suburban
patterns.
Building fronts and entrances should
face a street.
Application's Conformity:
Units will have uniform setbacks and
similar sizes per the attern book.
Parking will remain to the rear and side
of all prinCiple buildings.
The clustering of units with common
green space achieves this principle
The units will face into the common
green space with entrances onto a
sidewalk frontin all of the units.
Outside AQency Comments:
Roanoke County contacted staff but offered no comments on the request.
Public Comments:
None.
Planninq Commission Work Session:
The applicant presented its request to the Planning Commission at its work session on
November 5. Several Commission members inquired of the applicant's proposed
townhouse design and rationale for the request. The applicant explained the layout of
the site with units facing onto a central green space. The applicant stated that the
4
financial climate for condominium loans is currently very poor thus making the previous
condominium and artment plan very difficult to finance and market.
Angela Penn, Chair
City Planning Commission
5
ro-.
. '
Department of Planning, Building and Development
Room 166, Noel C. Taylor Municipal Building
215 Church Avenue, S.w.
Roanoke, Virginia 24011
Phone: (540) 853-1730 Fax: (540) 853-1230
Date: INovember 12201 0 I Submittal Number: lAm ended Application #1
_f.........'.'...'........ .'"..i.;
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1~'CIiCk Here to Print
D Rezoning, Not Otherwise Listed
D Rezoning, Conditional
D Rezoning to Planned Unit Development
D Establishment of Comprehensive Sign Overlay District
-
-~;,' :-,' ""', - . ,;,' j
D Amendment of Proffered Conditions
\8J Amendment of Planned Unit Development Plan
D Amendment of Comprehensive Sign Overlay District
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Address: 13601 Colonial Green Circle, SW
Official Tax No(s).: 11570135
Existing Base Zoning:
MXPUD, Mixed Use Planned Unit Development
(If multiple zones, please manually enter all districts.)
Ordinance No(s). for Existing Conditions (If applicable): 136998-032105; 38039-031708
Requested Zoning: IMXPUD, Mixed Use Planned unil Proposed Land Use: IResidential
[g] With Conditions
D Without Conditions
Name: Icolonial Green, L.c.
Address: Ip 0 Box 10296; Blacksburg, VA 24062
~J"" /'. ~~ M?-'\vlfl'r
~owner's Signature:' 1
I Phone Number: +1 (540) 320-5215 I
I E-Mail: Ijlgraham@usit.net I
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Name: Isame as above
i~~: Isame as above
: ~0 ;t. .64:t~lh\.1 ~n~d"P'
Ap c t's Signature:
I Phone Number:
I E-Mail: I
I
I
Name: IHill Studio
I Phone Number: I + 1 (540) 342-5263 I
E-Mail: Idavidhill@hillstudio.com I
Colonial Green: Amendment to Planned Unit Development District
November 4, 2010
This applicant's report is provided to explain the requested change to the existing PUD
known as Colonial Green. The affected area is Tax Map #1570135 and was formerly
referred to as the multi-family area and is referred to as the "townhouse" area in this
application. This parcel is located off of Colonial A venue on Colonial Green Circle, S W,
and is indicated by the hatched area shown on the revised master plan provided.
Over the course of the development of Colonial Green, market conditions and housing
demand and needs have changed substantially. The original site plan for Colonial Green
included three multi-family buildings planned for up to 110 condominiums and/or
apartment units. As a result of both a decreased market interest in condominiums and a
difficult secondary mortgage market for the sale of such units, the applicant has worked
to identify a more viable housing option for this portion of the property. To this end, the
applicant is proposing the construction of up to 64 townhouses on the site, rather than the
larger multi-family buildings originally approved for this area of the neighborhood.
The development plan included with this application indicates that the townhouses will
be constructed in the same general development plan as originally proposed. This
orientation and configuration have been retained in order to match the concepts found in
the original pattern book created for the development. Additionally, the townhouses will
be constructed to meet the architectural guidelines included in the Development Pattern
Book Colonial Green, dated November 4, 2010, as submitted for revision with this
application. The townhouses will be constructed around a central green, and guests will
enter from a front door off of this common area.
Overall this amended development plan maintains the intention and goals of the original
site plan while providing an alternative, attractively scaled building arrangement, an
improved ratio of guest-to-resident parking, decreased core neighborhood traffic, and an
additional attractive housing and lifestyle option. This amendment is in keeping with the
City's Comprehensive Plan in that is will broaden the housing choices (NH P5) currently
available within the neighborhood. Additionally, this plan will continue Colonial
Green's approach of clustering housing units (NH P6) as a means of encouraging
community interaction, increasing walk-ability, and designing site specific housing
choices while working to ensure that the neighborhood is compatible with the
surrounding area (NH A23).
Proffered Condition to be Amended
The applicant hereby requests that the following proffered condition enacted by the
Ordinance No. 36998-032105 be amended as it pertains to Official Tax No. 1570135:
1) That the development of the MXPUD District will be governed by the
Development Pattern Book, Colonial Green, dated November 4,2010, and
attached as Exhibit 3.
Proffered condition No.2 to remain unchanged).
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EXHIBIT 2
COLONIAL GREEN ZONING AMENDMENT
ADJOINING PROPERTY OWNERS
November 29,2010
Tax Map No. Name of Property Owner Mailing Address
1570132 Carilion Clinic Properties, LLC POBox 12385
Roanoke, V A 24025-2385
1570133 Western V A Water Authority 601 S. Jefferson St
200 STE
Roanoke, V A 24011
1570138 Progress Street Builders, Inc. POBox 985
Blacksburg, V A 24063
1570139 Progress Street Builders, Inc. POBox 985
Blacksburg, V A 24063
1570140 ABCG, L C POBox 515
Blacksburg, V A 24063
1570141 Juleen Jandali & Nicholas Qandah 3817 Colonial Green Cir, S\\:fi""I,.
Roanoke, V A 24018 ';-
1570142 James C & Karen L Verney POBox 11 819
Charlotte, NC 28220
1570143 Stanley R and Donna L Whitmarsh 2404 Seville Ct
Pinole, CA 94564
1570144 IBAG, LC POBox 515
Blacksburg, V A 24063
1570145 Ronald T Waller 3801 Crescent Ridge Dr, SW
Roanoke, V A 24018
1570148 Laura Cheryl Setzer & Karen Randle 3614 Colonial Green Cir, SW
Roanoke, V A 24018
1570149 Kenneth M Algino 3610 Colonial Green Cir, SW
Laura Algino Roanoke, V A 24018
1570152 Colonial Green Homeowners POBox 515
Association Roanoke, V A 24063
1570101 Applicant POBox 10296
1570134 Blacksburg, V A 24062
l570136
1570137 ~
1570156 r-
1570157
1570170 Gregory Wayne Cox 3834 Greenway Dr., SW
Marianna Watson Cox Roanoke, V A 24018
077.11-01-55 Occidental Development.Ltd. 7901 Crawfordsville Road
Attn: Michael Gorman Indianapolis, IN 46224
077.10-01-11 Jan Wylie 3016 Timberlane Ave.
Roanoke, V A 24015
077.10-01 -12 Stephen & Wendy Warren 3022 Timberlane Ave
Roanoke, V A 240 I 5
077.10-01-13 John & Susan Mini 3026 Sedgefield Road
Roanoke, V A 24015
077.1 0-01. I 4 Philip & Judy Miron 3030 Sedgefield Road
Roanoke, V A 240 I 5
077.10-01 -l5 Mark & Brenda Taylor 3038 Sedgefield Road
Roanoke, V A 24015 ~~
077.10-01-16 Tina Flippin 3044 Sedgefield Road '.:.:.-.
Roanoke, V A 24015
077.1 0-01- 17 Bobby & Susan Dobyns 3060 Sedgefield Road
Roanoke, V A 24015
077.1 0-01 - 18 William Lanier 3068 Sedgefield Road
Ericka McCoy Roanoke, V A 240 15
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IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 17th day of March, 2008.
No. 38039-031708.
AN ORDINANCE to amend 936.2-100, Code of the City of Roanoke (1979), as amended,
and the Official Zoning Map, City of Roanoke, Virginia, dated December 5, 2005, as amended, to
amend the Planned Unit Development Plan and the Pattern Book proffered as a condition of the
conditional rezoning, to remove the stonnwater drainage area, to reduce the front setback along
Colonial Avenue, to provide additional pedestrian and parking areas, and to change the specified
land use from "CommerciallResidential" to "Commercial or CommerciallResidential" as they
pertain to Lot 1, Colonial Green Subdivision Phase 1, containing approximately 2.466 acres,
identified by Official Tax No. 1570101, located on Colonial Green Circle, S.W.; and dispensing With
the second reading by title of this ordinance.
WHEREAS, Colonial Green L.C., represented by Joyce L. Graham, Manager, has made
application to the Council ofthe City of Roanoke, Virginia ("City Council"), to amend the Plarmed
Unit Development Plan and the Pattern Book proffered as a condition of the conditional rezoning, to
remove the stonnwater drainage area, to reduce the front setb ack along Colonial A venue, to provide
additional pedestrian and parking areas, and to change the specified land use from
"CommerciaVResidential" to "Commercial or CommerciallResidential" as they pertain to Lot 1,
Colonial Green Subdivision Phase 1, containing approximately 2.466 acres, identified by Official
Tax No. 1570101, located on Colonial Green Circle, S.W.;
WHEREAS, the City Planning Commission, after giving proper notice to all concerned as
required by 936.2-540, Code of the City of Roanoke (1979)) as amended, and after conducting a
public hearing on the matter, has made its recommendation to City Council;
O.colonial Grcen-amend PlIO Plan.doc
WHEREAS, a public hearing was held by City Council on such application at its meeting on
March 17, 2008, after due and timely notice thereof as required by g36.2-540, Code of the City of
Roanoke (1979), as amended, at which hearing all parties in interest and citizens were given an
opportunity to be heard, both for and against the amendment of the Planned Unit Development Plan
and the Pattern Book proffered as a condition of the conditional rezoning, for the property described
as Official Tax No. 1570101, located on Colonial Green Circle, S.W.~ and
WHEREAS, this Council, after considering the aforesaid application, the recommendation
made to the Council by the Planning Commission, the City's Comprehensive Plan, and the matters
presented at the public hearing, fmds that the public necessity, convenience, general welfare and
good zoning practice, requires the amendment ofthe Planned Unit Development Plan and the Pattern
Book proffered as a condition of the conditional rezoning, to remove the stormwater drainage area,
to reduce the front setback along Colonial Avenue, to provide additional pedestrian and parking
areas, and to change the specified land use from "Commercial/Residential" to "Commercial or
CommerciallResidential" as they pertain to Lot 1, Colonial Green Subdivision Phase I, containing
approximately 2.466 acres, identified by Official Tax No. 1570101, located on Colonial Green
Circle, S.W., as herein provided.
THEREFORE, BE IT ORDArnED by the Council of the City of Roanoke that:
1. Section 36.2-100. Code of the City of Roanoke (1979), as amended, and the Official
Zoning Map, City of Roanoke, Virginia, dated December 5, 2005, as amended, be amended to reflect
the amendment of the Planned Unit Development Plan and the Pattern Book proffered as a condition
of the conditional rezoning, to remove the stormwater drainage area, to reduce the front setback
along Colonial Avenue, to provide additional pedestrian and parking areas, and to change the
specified land use from "Commercial/Residential" to "Commercial or CommerciaVResidential" as
O.colonial Green-amend PUD Plan.doc
they pertain to Lot 1, Colonial Green Subdivision Phase 1, containing approximately 2.466 acres,
identified by Official Tax No_ 1570101,located on Colonial Green Circle, SoW., as set forth in the
Amended Application No.2, dated January 18, 2008.
2. Pursuant to the provisions of Section 12 of the City Charter, the second reading of this
ordinance by title is hereby dispensed with.
ATTEST:
~O).~
~ City Clerk.
O-Colonial Green-anterld PUD PIan.doe
ia
HILL
STUDIO
CO\.l\lUNm l'Uf-N'tN(; . Ul\:~f'{ ,""iC~Un:C'n.JHt
ARt:l1ITEl.Il.'R( . M\ES~rtvAno'l
COLONIAL GREEN
LOCATION MAP
1M IV C.m~bdl ^vt:.
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N.T.S.
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/ I
HILL STUD1D PC I
120 CAMPBELL AVE I
ROANOKE VA 24011 I
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, 111
The Roanoke Times
Roanoke, Virginia
Affidavit of publication
The Roanoke Times
REFERENCE:
80161591
12476733
NPH-Colonial Green,
State of Virginia
City of Roanoke
I, (the undersigned) an authorized representative
of the Times-World Corporation, which corporation
is publisher of the Roanoke Times, a daily
newspaper published in Roanoke, in the State of
Virginia, do certify that the annexed notice was
published in said newspapers on the following
dates:
City/County of Roanoke, Commonwealth/State of
Vir~lnia. Sworn and subscribed before me this
__l~day of JAN 2011. Witness my hand and
official seal.
~~
PUBLISHED ON:
12/31
01/07
TOTAL COST:
FILED ON:
474.24
01/07/11
Authorized ~ '11-
Signature:_;f~l_
'1_ _
NOTICE OF PUBLIC
HEARING I
The Council of the City ol
,Roanoke will hold a public'
hearing on Tuesday, Januaryl
'18. 2011. at 7:00 p.m.. or
las soon thereafter as the
matter may be heard, in the
Council Chamber, fourth \
Ifloor. in the Noel C. TaYIOrl~
Municipal Building, 215
Church Avenue. S.W.,
Roanoke. Virginia. to
consider the following:
Request from Colonial
Green LC.. to amend the
Development Pattern Book,
revised November 4. 2010.
proffered as a condition of ,
the conditional rezoning,
and the Planned Unit
Development Plan. dated
November 4, 2010, as they
pertain to the parcel
bearing Official Tax No.
1570135.3601 Colonial
Green Circle, S.w., to permit
construction of up to 64
townhouse units. in lieu of
up to 110 condominiumsl
and/or apartment units, to\
be constructed as set forth'
in the Development Pattern
Book, revised November 4,
2010. The proposed
general usage of the
property is residential with
a density of up to one,
dwelling unit per 1,800
square feet of land area.
The comprehensive plan,
designates the property fori
single family residential\
use, with no density
specified. . .. I
A copy of the application I
is available for review in the
Office of the City Clerk.
Room 456, Noel C. Taylor
Municipal Building. 215
Church Avenue. S.W.,
Roanoke. Virginia. I
All parties in interest and.j
citizens may appear on the
above date and be heard on
the matter. If you are a I
person with a disability who I
needs accommodations for!
this hearing. please contact,
the City Clerk's Office, at'
853.2541, before noon on:
the Thursday before the,
date of the hearing Iistedj
above. '
GIVEN under my hand thiSi
28th day of December;!
2010.
Stephanie M. Moon, CMC,
, City Clerk. i
I
(12476733)
Billing Services Representative
."
. .-.. .~. '-...- ...... . -i"-'
..~~ .
t;
I
,I
(I)/. ~\O
7 \'\.0
\'}...y
NOTICE OF PUBLIC HEARING
The Council ofthe City of Roanoke will hold a public hearing on Tuesday, January 18, 2011,
at 7 :00 p.m., or as soon thereafter as the matter may be heard, in the Council Chamber, fourth floor,
in the Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., Roanoke, Virginia, to consider
the following:
Request from Colonial Green L.C., to amend the Development Pattern Book,
revised November 4, 2010, proffered as a condition of the conditional
rezoning, and the Planned Unit Development Plan, dated November 4,2010,
as they pertain to the parcel bearing Official Tax No. 1570135,3601 Colonial
Green Circle, S.W., to permit construction of up to 64 townhouse units, in
lieu of up to 110 condominiums and/or apartment units, to be constructed as
set forth in the Development Pattern Book, revised November 4,2010. The
proposed general usage ofthe property is residential with a density of up to
one dwelling unit per 1,800 square feet ofland area. The comprehensive plan
designates the property for single family residential use,' with no density
specified.
A copy ofthe application is available for review in the Office ofthe City Clerk, Room 456,
Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., Roanoke, Virginia.
All parties in interest and citizens may appear on the above date and be heard on the matter.
If you are a person with a disability who needs accommodations for this hearing, please contact the
City Clerk's Office, at 853-2541, before noon on the Thursday before the date of the hearing listed
above.
GIVEN under my hand this 28t:hday of Derpmh("r
, 2010.
Stephanie M. Moon, CMC
City Clerk.
Colonial Green-amend PUD plan-201 l.doc
Notice to Publisher:
Publish in the Roanoke Times on Friday, December 31, 2010, and Friday, January 7,2011.
Send affidavit to:
Stephanie M. Moon, CMC, City Clerk
215 Church Avenue, S. W., Room 456
Roanoke, Virginia 24011
(540) 853-2541
NPH-Colonial Green-amend PUD plan-201 I.doc
Send Bill to:
David Hill
Hill Studio
120 West Campbell Avenue
Roanoke, Virginia 24011
(540) 342-5263
davidhill @hillstudio.com
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: c1erk@roanokeva.gov
STEPHANIE M. MOON, CMC
City Clerk
JONATHAN E. CRAFT
Deputy City Clerk
January 5,2011
CECELIA T. WEBB
Assistant Deputy City Clerk
David Hill, President
Hill Studio
120 West Campbell Avenue
Roanoke, Virginia 24011
Dear Mr. Hill:
Pursuant to provisions of Resolution No. 25523 adopted by the Council of the City of
Roanoke on Monday, April 6, 1981, I have advertised a public hearing for Tuesday,
January 18,2011, at 7:00 p.m., or as soon thereafter as the matter may be heard, in the City
Council Chamber, Room 450, Noel C. Taylor Municipal Building, 215 Church Avenue,S. W.,
on the request of Colonial Green L.C., to amend the Development Pattern Book revised on
November 4, 2010, proffered as a condition of the conditional rezoning, and the Planned Unit
Development Plan dated November 4,2010, as they pertain to the parcel bearing Official Tax
No. 1570135,3601 Colonial Green Circle, S. W. .
For your information, I am enclosing copy of a notice of public hearing. Please review the
document and if you have questions, you may contact Steven J. Talevi, Assistant City
Attorney, at 540-853-2431.
It will be necessary for you, or your representative, to be present at the January 18th
public hearing. Failure to appear could result in a deferral of the matter until a later
date.
Sincerely,
~h,,~<NV
Stephanie M. Moon, CMC
City Clerk
SMM:ctw
Enclosure
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: c1erk@roanokeva.gov
JONATHAN E. CRAFT
Deputy City Clerk
STEPHANIE M. MOON, CMC
City Clerk
'- January 5, 2011
CECELIA T. WEBB
Assistant Deputy City Clerk
Carilion Clinjc Properties, LLC
Progress Street Builders, Inc.
Juleen Jandaii and Nicholas Qandah
Stanley and Donna Whitmarsh
Gregory and Marianna Cox
Tina Flippin
Stephen and Wendy Warren
, Bobby and Susan Dobyns
Mark and Brenda Taylor
Western Virginia Water Authority
ABCG, LC - IBAG, LC
James and Karen Verney
Ronald T. Waller
Occidental Development, Ltd
Jan Wylie
William Lanier and Erica McCoy
John and Susan Mini
Philip and Judy Miron
Ladies and Gentlemen:
Pursuant to provisions of Resolution No. 25523 adopted by the Council of the City of
Roanoke on Monday, April 6, 1981, I have advertised a public hearing for Tuesday,
January 18,2011, at 7:00 p.m., or as soon thereafter as the matter may be heard, in the City
Council Chamber, Room 450, Noel C. Taylor Municipal Building, 215 Church Avenue,S. W.,
on the request of Colonial Green L.C., to amend the Development Pattern Book revised on
November 4,2010, proffered as a condition ofthe conditional rezoning, and the Planned Unit
Development Plan dated November 4,2010, as they pertain to the parcel bearing Official Tax
No. 1570135,3601 Colonial Green Circle, S. W.
This letter is provided for your information as an interested property owner and/or adjoining
property owner. If you have questions with regard to the matter, please call the Department
of Planning, Building and Development at 540-853-1730.
If you would like to receive a copy of the report of the City Planning Commission, please call
the City Clerk's Office at 540-853-2541.
Sincerely,
.~Yn. h\o~
Stephanie M. Moon, CMC ~
City Clerk
SMM:ctw
.."
."
'REZONING - AMENDMENT OF PUD
Colonial Green, LLC, 3601 Colonial Green Circle, S.W.
Tax No. 1560135
) AFFI DAVIT
)
COMMONWEALTH OF VIRGINIA
)
) TO-WIT:
)
CITY OF ROANOKE
The affiant, Martha Pace Franklin, first being duly sworn, states that she is
Secretary to the Roanoke City Planning Commission, and as such is competent
to make this affidavit of her own personal knowledge. Affidavit states that,
pursuant to the provisions of Section 15.2-2204, Code of Virginia, (1950), as
amended, on behalf of the Planning Commission of the City of Roanoke, she has
sent by first-class mail on the 15t day of December, 2010, notices of a public
. hearing to be held on the 16th day of December, 2010, on the request captioned
above to the owner or agent of the parcels as set out below:
Tax No.
1570132
1570133
1570138
1570139
1570140
1570144
1570141
1570142
1570143
1570145
1570101
1570157
1570156
1570134
Owner
Mailinq Address
Carilion Clinic Properties, LLC
POBox 12385
Roanoke, VA 24025-2385
Western VA Water Authority
Suite 200
601 Jefferson Street, SW
Roanoke, VA 24011
Progress Street Builders Inc.
POBox 985
Blacksburg, VA 24063
ABCG, LC
IBAG, LC
POBox 515
Blacksburg, VA 24063
Juleen Jandali
Nicholas Qandah
3817 Colonial Green Circle
Roanoke, VA 24018
James and Karen Verney
POBox 11819
Charlotte,NC 28220
Stanley and Donna Whitmarsh
2404 Seville Ct.
Pinole, CA 94564
Ronald T. Waller
3801 Crescent Ridge Drive
Roanoke, VA 24018
Applicant
~ . ~
077.10-01-12Stephen and Wendy Warren
3022 Timberlane Avenue,
Roanoke, VA 24015
077.1 0-01-18William Lanier
Erica McCoy
3068 Sedgefield Road
Roanoke, VA 24015
077.10-01-17Bobby and Susan Dobyns
3060 Sedgefield Road
Roanoke, VA 24015
077.10-01-13John and Susan Mini
3026 Sedgefield Road
Roanoke, VA 24015
077.10-01-15Mark and Brenda Taylor
3038 Sedgefield Road
Roanoke, VA 24015
077.10-01-14Philip and Judy Miron
3030 Sedgefield Road
Roanoke, VA 24015
~Ltlv~
Martha Pace Franklin
SUBSCRIBED AND SWORN to before me, a Notary Public, in the City of
Roanoke,. Vir~i~~a, this 1 st day of Decem~er, 2010. )
cf6~A 9: Cn~
. Notary Public
REBECCA JO COCKRAM
NOTARY PUBLIC
Commonwealth of Virginia
Reg.#166135~[ vl_..
My Qemmissien elEeires ';;:'~J
~/.
,J 1.,\
'-;) \~';J\\\
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 18th day of January, 2011.
No. 39043-011811.
AN ORDINANCE authorizing the City Manager to execute Amendment No.4 to
the Agreement for the Development of Colonial Green dated December 27, 2004, such
Amendment No. 4 to be entered into by the City and Colonial Green, L.C.; and
dispensing with the second reading by title of this ordinance.
BE IT ORDAINED by the Council ofthe City of Roanoke as follows:
1. The City Manager and the City Clerk are authorized to execute and attest,
respectively, on behalf of the City of Roanoke, in form approved by the City Attorney,
Amendment No.4 to the Agreement for the Development of Colonial Green dated
December 27, 2004, to be entered into by the City and Colonial Green, L.c., all as more
fully set forth in the City Manager's report dated January 18, 2011, to this Council.
2. Pursuant to the provisions of S12 of the City Charter, the second reading
of this ordinance by title is hereby dispensed with.
ATTEST:
~~.~
Ci!y Clerk.
O-Amendrnent No.4 to Colonial Green.doc
CITY COUNCIL AGENDA REPORT
To:
Meeting:
Subject:
Honorable Mayor and Members of City Council
January 18, 2011
Amendment No.4 to Colonial Green Development Agreement
Backg rou nd:
Ordinance No. 36927-122004, adopted December 20, 2004, by the City Council
authorized execution of an agreement between the City of Roanoke and
Colonial Green, L.C, for the development of Colonial Green, and the
conveyance in phases of approximately 23 acres of City property on Colonial
Avenue in exchange for the development and creation of a traditional mixed-
density neighborhood consistent with the Vision 2001-2020 comprehensive
plan. City Council adopted three subsequent amendments to the development
agreement to allow for adjustments in the development plan and phasing plan
(Ordinance Nos. 37082-060605, on June 6, 2005; 38049-040708, on April 7,
2008, and 38469-060109, on June 1,2009).
Land for the first phase was conveyed to Coronial Green, L.C on June 9, 2005.
The remaining land for the project (second phase) was conveyed on July 27,
2009.
Since initiating the project, Colonial Green L.C, proceeded diligently with
construction. All infrastructure for Phase I has been completed. Six single-family
attached dwellings, four single-family detached dwellings, and 18 townhouses
have been completed.
Given housing market conditions and financing requirements, the developer
has been unable to initiate construction of the three multifamily/condominium
buildings specified on the development plan. The infrastructure for these three
buildings was completed as part of the first phase of construction. Given the
relative success of the townhouses constructed in Colonial Green, the developer
proposes a change in the plan to three sets of townhouses, with each set of
townhouses oriented around a central courtyard.
The current development agreement specifies that at least 90 multifamily units
will be constructed in Phases I and II. In order to construct the townhouses,
amendments to the development agreement are necessary. The approved
MXPUD development plan permitted up to 110 multifamily units.
The proposed change also involves an amendment to the MXPUD development
plan. The Planning Commission held a public hearing on December 16, 2010,
and recommended approval of the amendment on a 6-0 vote. City Council will
consider approval of that amendment by separate action during its January 18,
2011 , meeting.
.\~
Considerations:
The proposed plan reVISion provides for up to 64 townhouses on the three
multifamily building sites fronting on the existing Colonial Green Circle.
Although the housing form will change and the number of units will be
reduced, the general form of the building layout and the concept of dense
housing adjacent to the village center will be retained.
Assuming assessed values comparable to existing townhouses in Colonial
Green, the 64 townhouses would result in an assessed value of approximately
$14.4 million at full build out.
The proposed amendment to the development agreement also extends the time
period between conveyance of the land for Phase II and commencement of
construction. The time period is proposed to be extended from 12 months to
36 months. This extension will extend the time period until July 27, 2012, and
enable the developer to focus on the areas of the development site where
infrastructure is already in place.
The developer has indicated that final design and pre-construction activities will
proceed when the amendments to the development plan and development
agreement are approved.
A copy of the proposed Amendment NO.4 to the Agreement is attached for City
Council's review and information.
Recommended Action:
Authorize the City Manager and the City Clerk to execute and attest,
respectively, Amendment NO.4 to the development agreement on behalf of the
City of Roanoke, such Amendment NO.4 to be approved as to form by the City
Atto rn
ISTOPHER P. MORRILL
City Manager
c: Council Appointed Officers
R. Brian Townsend, Assistant City Manager for Community Development
Thomas N. Carr, Director of Planning Building & Development
Christopher L. Chittum, Planning Administrator
2
AMENDMENT NO.4 TO AGREEMENT
FOR THE DEVELOPMENT OF COLONIAL GREEN
DATED DECEMBER 27,2004
THIS AMENDMENT NO.4 made and entered into this 18th day of January, 2011, by and
between the CITY OF ROANOKE, VIRGINIA, a Virginia municipal corporation ("City"), and
COLONIAL GREEN, L.c., a Virginia limited liability company ("Developer").
WHEREAS, on December 20,2004, Roanoke City Council ("City Council") adopted Ordinance
No. 36927-122004, authorizing the City Manager to execute an agreement between City and
Developer relating to the conveyance in phases of approximately 23 acres ofproperty owned by
City on Colonial Avenue ("Colonial Green") in exchange for Developer's development and
creation of a mixed density traditional neighborhood community design and layout consistent
with Vision 2001-2020, City's Comprehensive Plan, on Colonial Green ("Project");
WHEREAS, pursuant to Ordinance No. 36927-122004, the parties executed an Agreement for
the Development of Colonial Green dated December 27,2004 ("First Agreement");
WHEREAS, pursuant to Ordinance No. 37082-060605, the parties executed the Amended
Agreement for the Development of Colonial Green dated June 9,2005 ("Amended Agreement"),
providing for the further development of Colonial Green;
WHEREAS, pursuant to Ordinance No. 38049-040708, the parties executed the Amendment
No.2 for the Development of Colonial Green, dated March 18, 2008, ("Amended Agreement
No.2"), providing for the further development of Colonial Green, such changes being necessary
to conform certain changes made in the development plan during the conditional rezoning
process;
WHEREAS, pursuant to Ordinance No. 38469-060109, the parties executed the Amendment
No.3 for the Development of Colonial Green, dated, June 1,2009, such amendment
implementing a new phasing plan and establishing conditions for the conveyance ofthe property
to the Developer.
WHEREAS, on January 18, 2011, City Council adopted Ordinance No. -011810,
authorizing the City Manager to execute this Amendment No.4 with the Developer to provide
for a change in the type of dwelling units to be provided in each phase;
THEREFORE, for good and valuable consideration, the receipt and sufficiency of which is
hereby acknowledged by the parties, the parties hereby agree to the following amendments to
Paragraphs Nos. 1, 2, and 4 ofthe Agreement, as amended:
1. THE PROJECT. The Project to be developed by Developer on the Property shall be
constructed in two phases, beginning with Phase I, as such phases are depicted on Amended
Exhibit C hereto ("Phasing Plan - Revised May 7,2009" - hereinafter the "Phasing Plan"). The
total estimated cost ofthe Project is $49,265,344.32. Each ofthese phases and the infrastructure
to be installed during each such phase, is as follows:
PHASE I: Developer shall cause to be constructed in Phase I at least 6 single-family
dwellings, at least 6 single family homes, 26 to'.vnhouses, 30 condominiums and not less
than an additional 44 dwelling units in either townhouse or multifamily buildings, and at
least 42,000 square feet of commercial or mixed commercial and residential space.
Developer shall cause to be constructed in Phase I the infrastructure identified in Exhibit
D.I hereto.
PHASE II: Developer shall cause to be constructed in Phase II at least 21 single-
family homes, 40 to':;nhouses, and 60 condominium or apartment units. dwellings and at
least 77 dwelling units in either townhouse or multifamily buildings. Developer shall
cause to be constructed in Phase II the infrastructure identified in Amended Exhibit D.2
hereto.
(End of Paragraph 1. THE PROJECT)
***
2. PLATS OF SUBDIVISION.
(a) PHASE 1. Developer shall have prepared, at its expense, a plat of subdivision for
Phase I of the project that is in substantial conformance with the Phasing Plan,
and in conformance with the City's Subdivision Ordinance. The plat shall show
where the infrastructure required for the Project will be constructed, and prior to
conveyance of Phase I, the Developer shall post with the City whatever
performance guarantee is required by the City's Subdivision Ordinance to ensure
the construction of such infrastructure.
(b) PHASE II. Within tweh'e (12) 36 months of conveyance ofthe Phase II property,
the Developer, at its expense, shall have prepared a subdivision plat and
subdivision site plan for a minimum of eleven (11) single-family lots and parent
lots to accommodate twenty-two (22) townhouses. The subdivision plat and
subdivision site plan shall show where the infrastructure required for the Project
will be constructed, and the Developer shall post with the City whatever
performance guarantee is required by the City's Subdivision Ordinance to ensure
the construction of such infrastructure.
(End of Paragraph 2. PLATS OF SUBDIVISION)
4. CONVEYANCE OF PROPERTY.
* * *
(b)(2) Developer shall commence the Actual and Substantial Development of the
residential units and ofthe infrastructure within Phase II within twelve (12) 36
months ofthe conveyance of Phase II to the Developer. Other than the
construction lender's deed oftrust, Developer shall not permit any liens to be
placed on the Property within Phase II unless and until the City Representative
certifies, in writing, that Actual and Substantial Development has commenced.
The Developer is responsible for obtaining all required development permits from
the City before commencing grading.
(b)(3) If Actual and Substantial Development has not commenced within Phase II within
t',yelve (12) 36 months ofthe conveyance of Phase II to the Developer, the
De'/eloper shall, upon 90 days prior written notice to the developer, the City may
require the Developer to reconvey the Property within Phase II to the City within
fifteen (15) days after the expiration ofthe one month 90 day period, at the
Developers' sole expense, free and clear of any liens.
(b)( '1) During the development of Phase II, building permits fur no more than a total of
fifty percent (50%) of the single family and townhouse units in Phase II '.vill be
issued until one (1) of the condominium/apartment buildings (in any Phase) is
const~cted to the point of being framed and under roof
(b)(5) During the development of Phase II, building permits fDr no more than a total of
seventy five percent (75%) ofthe single family and tov/nhouse units in Phase II
will be issued until one (I) condominium/ apartment building has been issued a
Certificate of Occupancy and a second condominium/apartment building (in any
Phase) is constructed to the point of being framed and under roof
(End of Paragraph 4. Conveyance of property)
The First Agreement dated December 27,2004, the Amended Agreement dated June 9,
2005, Amendment No.2 dated March 18, 2008, and Amendment No.3 dated June 1,
2009, shall be amended in no other way.
Attest:
CITY OF ROANOKE
By:
Stephanie M. Moon, City Clerk
Christopher P. Morrill, City Manager
COLONIAL GREEN, L.C.
By:
Joyce L. Graham, Manager/Member
APPROVED AS TO FORM:
City Attorney
APPROVED AS TO EXECUTION
City Attorney