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HomeMy WebLinkAboutCouncil Actions 03-21-11 TRINKLE 39076-032111 ROANOKE CITY COUNCIL REGULAR SESSION MARCH 21, 2011 2:00 P.M. CITY COUNCIL CHAMBER AGENDA 1. Call to Order--RolI Call. Council Member Price was absent. The Invocation was delivered by The Reverend Maurita Wiggins, Pastor, Valley Community Church. The Pledge of Allegiance to the Flag of the United States of America was led by Mayor David A. Bowers. Welcome. Mayor Bowers. NOTICE: Today's Council meeting will be televised live and replayed on RVTV Channel 3 on Thursday, March 24 at 7:00 p.m., and Saturday, March 26 at 4:00 p.m. Council meetings are offered with closed captioning for the hearing impaired. ANNOUNCEMENTS: THE PUBLIC IS ADVISED THAT MEMBERS OF COUNCIL RECEIVE THE CITY COUNCIL AGENDA AND RELATED COMMUNICATIONS, REPORTS, ORDINANCES AND RESOLUTIONS, ETC., ON THE THURSDAY PRIOR TO THE COUNCIL MEETING TO PROVIDE SUFFICIENT TIME FOR REVIEW OF INFORMATION. 1 THE CITY CLERK'S OFFICE PROVIDES THE MAJORITY OF THE CITY COUNCIL AGENDA ON THE INTERNET FOR VIEWING AND RESEARCH PURPOSES. TO ACCESS AGENDA MATERIAL, GO TO THE CITY'S HOMEPAGE AT WWW.ROANOKEVA.GOV.CLlCK ON THE GOVERNMENT ICON. NOTICE OF INTENT TO COMPLY WITH THE AMERICANS WITH DISABILITIES ACT. SPECIAL ASSISTANCE IS AVAILABLE FOR DISABLED PERSONS ADDRESSING CITY COUNCIL. EFFORTS WILL BE MADE TO PROVIDE ADAPTATIONS OR ACCOMMODATIONS BASED ON INDIVIDUAL NEEDS OF QUALIFIED INDIVIDUALS WITH DISABILITIES, PROVIDED THAT REASONABLE ADVANCE NOTIFICATION HAS BEEN RECEIVED BY THE CITY CLERK'S OFFICE. PERSONS WISHING TO ADDRESS COUNCIL WILL BE REQUIRED TO CONTACT THE CITY CLERK'S OFFICE PRIOR TO THE MONDAY COUNCIL MEETING, OR REGISTER WITH THE STAFF ASSISTANT AT THE ENTRANCE TO THE COUNCIL CHAMBER PRIOR TO COMMENCEMENT OF THE COUNCIL MEETING. ONCE THE COUNCIL MEETING HAS CONVENED, THERE WILL BE NO FURTHER REGISTRATION OF SPEAKERS, EXCEPT FOR PUBLIC HEARING MATTERS. ON THE SAME AGENDA ITEM, ONE TO FOUR SPEAKERS WILL BE ALLOTTED FIVE MINUTES EACH; HOWEVER, IF THERE ARE MORE THAN FOUR SPEAKERS, EACH SPEAKER WILL BE ALLOTTED THREE MINUTES. ANY PERSON WHO IS INTERESTED IN SERVING ON A CITY COUNCIL APPOINTED AUTHORITY, BOARD, COMMISSION OR COMMITTEE MAY CONTACT THE CITY CLERK'S OFFICE AT 853-2541 , OR ACCESS THE CITY'S HOMEPAGE TO OBTAIN AN APPLICATION. THE COUNCIL OF THE CITY OF ROANOKE IS SEEKING APPLICATIONS FOR THE FOLLOWING CURRENT OR UPCOMING VACANCIES: PERSONNEL AND EMPLOYMENT PRACTICES COMMISSION - ONE VACANCY TOWING ADVISORY BOARD - TWO VACANCIES ROANOKE NEIGHBORHOOD ADVOCATES - TWO VACANCIES 2 2. PRESENTATIONS AND ACKNOWLEDGEMENTS: Update from Red Cross Chapter regarding emergency efforts in Japan during the earthquake and tsunami. Amy Whittaker updated the Council on the relief efforts in Japan and advised that citizens can go to www.redcross.orQ to make a donation. 3. HEARING OF CITIZENS UPON PUBLIC MATTERS: CITY COUNCIL SETS THIS TIME AS A PRIORITY FOR CITIZENS TO BE HEARD. MATTERS REQUIRING REFERRAL TO THE CITY MANAGER WILL BE REFERRED IMMEDIATELY FOR RESPONSE, RECOMMENDATION OR REPORT TO COUNCIL. The following individuals appeared before the Council: Leslie Matney appeared before the Council and expressed concern with regard to the Greyhound Bus Station hours of operation. Helen Davis appeared before the Council and expressed concern with regard to the Inner City Athletic Association. 4. CONSENT AGENDA (APPROVED 6-0) ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE BY THE MEMBERS OF CITY COUNCIL AND WILL BE ENACTED BY ONE MOTION. THERE WILL BE NO SEPARATE DISCUSSION OF THE ITEMS. IF DISCUSSION IS DESIRED, THE ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND CONSIDERED SEPARATELY. The Mayor called attention to one request for Closed Meeting. C-1 A communication from Mayor Bowers requesting that Council convene in Closed Meeting to discuss plans relating to the security of the Noel C. Taylor Building located at 215 Church Avenue, S. W., pursuant to Section 2.2-3711 (A)(19), Code of Virginia, as amended. RECOMMENDED ACTION: Concurred in the request. C-2 A communication from the City Clerk advising of the resignation of Christina M. Brannan as a member of the Roanoke Neighborhood Advocates, effective immediately. RECOMMENDED ACTION: Accepted the resignation and received and filed the communication. 3 C-3 Minutes of the Audit Committee held on Wednesday, March 2,2011. RECOMMENDED ACTION: Received and filed. C-4 Reports of qualification of Vice-Mayor David B. Trinkle as the City Council representative to the Hotel Roanoke and Conference Center Commission, for a term of four-years ending April 8, 2015; and Cynthia Lawrence as a member of the Roanoke Regional Airport Commission, for a term of four-years ending March 9, 2015. RECOMMENDED ACTION: Received and filed. REGULAR AGENDA 5. PUBLIC HEARINGS: NONE. 6. PETITIONS AND COMMUNICATIONS: a. Request of David Ehrenwerth, Mid-Atlantic Regional Administrator, General Services Administration, to discuss the Richard F. Poff Federal Building project. (Sponsored by Council Members Ferris and Rosen) Received and filed. 7. REPORTS OF CITY OFFICERS AND COMMENTS OF CITY MANAGER: a. CITY MANAGER: BRIEFINGS: NONE. ITEMS RECOMMENDED FOR ACTION: 1 . Acceptance and appropriation of funds in connection with the Shelter Plus Care Renewal Grant Award from the U. S. Department of Housing and Urban Development. Adopted Resolution No. 39076-032111 and Budget Ordinance No. 39077-032111 (6-0). 2. Appropriation of additional funds for various social services programs. Adopted Budget Ordinance No. 39078-032111 (6-0). 3. Authorization to apply for Virginia Recreational Trail Grant funding in connection with the Roanoke River Greenway trailhead development. Adopted Resolution No. 39079-032111 (6-0). 4 4. Amendment of the City Code to reflect recent amendments to the Virginia Uniform Statewide Building Code, which were adopted by the State and enforced at the local level. Adopted Ordinance No. 39080-032111 (6-0). 5. Execution of Amendment No.2 to the Agreement for Purchase and Sale of Real Property with Scott and Ascension Horchler to extend the timeframe of the real estate transaction on the Buena Vista property. Adopted Ordinance No. 39081-032111 (6-0). COMMENTS BY CITY MANAGER. Mr. Morrill shared an update on the budget process, reporting that staff is currently working to develop the city's proposed Fiscal Year 2012 Budget. In addition, he said Council will receive a briefing at their upcoming 9 a.m. meeting on Monday, April 4; the proposed budget will be presented to City Council on Monday, April 18; and the city will hold a public hearing on the proposed budget on Thursday, April 28. He reminded citizens that they are encouraged to review and give their feedback on the proposed budget at the public hearing. The City Manager also said the Leadership College is currently underway with 28 participants registered. He added that sessions are held on Tuesday evenings at 6 p.m., and that the college is being offered from March 15 through May 10. In addition, he said Leadership College participants learn best practices in organizing their community, how to access city services, and gain a better understanding of city procedures. b. DIRECTOR OF FINANCE: 1 . Authorization to execute an agreement to indemnify and hold harmless the Virginia Employment Commission against third party claims from the City's access to its information system. Adopted Resolution No. 39082-032111 (6-0). 2. Establishment of the percentage reduction for personal property tax relief for the 2011 tax year. Adopted Resolution No. 39083-032111 (6-0). 8. REPORTS OF COMMITTEES: a. A report of the Roanoke City School Board requesting appropriation of funds for various educational programs; and a report of the Director of Finance recommending that Council concur in the request. Kathryn K. Fox, Lead Accountant, Spokesperson. Adopted Budget Ordinance No. 39084-032111 (6-0). 5 b. A report of the Roanoke City School Board advising that Huff Lane Elementary School is no longer needed for educational purposes; and a communication from the City Manager recommending acceptance of the property. Adopted Resolution No. 39085-032111 (6-0). 9. UNFINISHED BUSINESS: NONE. 10. INTRODUCTION AND CONSIDERATION OF ORDINANCES AND RESOLUTIONS: NONE. 11. MOTIONS AND MISCELLANEOUS BUSINESS: a. Inquiries and/or comments by the Mayor and Members of City Council. Council Member Rosen shared the challenges of re-purposing the Huff Lane property and said he has worked with the School Board and met with neighborhoods to get citizen input on the matter. He also said the city should move forward with identifying plans for this property. Council Member Lea asked that City Council recognize Gloria Lindsay, who works for Virginia Western Community College, for her efforts to help students receive scholarships to get them back in college so they can finish their education. He also reported that good things are happening in girls basketball at Addison Middle School, with their team being undefeated. And he asked that City Council recognize the teams in the Star City Recreation Club for their positive accomplishments. Council Member Bestpitch cited the recent Roanoke Times op-ed by Barbara Dalhouse about the SPCA and the euthanasia of animals for which they can't find homes, and encouraged citizens to spay or neuter their pets. He also said the City Manager's op-ed in Sunday's Horizon Section of the Roanoke Times was very helpful in clarifying where the city is in the process of development for Elmwood Park, and he encouraged citizen input on proposals. He also said citizens should attend current events in Elmwood Park and see how the space is being used. He added that this may help citizens to understand how modest investments in the park would help improve it as a venue. In addition, he noted that the Planning staff is working on revisions to the City of Roanoke Zoning Ordinance, and has continued the process to April. He said staff should make sure to publicize this process through MyRoanoke and Facebook while still in the planning stage to invite citizen input. 6 b. Vacancies on certain authorities, boards, commissions and committees appointed by Council. At 3:47 p.m., the Council Meeting was declared in recess for a Closed Meeting in the Council's Conference Room. At 4:45 p.m., the meeting reconvened in the Council Chamber. CERTIFICATION OF CLOSED MEETING. (6-0) AT 4:46 P.M., THE COUNCIL MEETING WAS DECLARED IN RECESS UNTIL 7:00 P.M., IN THE CITY COUNCIL CHAMBER, ROOM 450, NOEL C. TAYLOR MUNICIPAL BUILDING. 7 ROANOKE CITY COUNCIL REGULAR SESSION MARCH 21, 2011 7:00 P.M. CITY COUNCIL CHAMBER AGENDA Call to Order--RolI Call. Council Member Price was absent. The Invocation was delivered by Mayor David A. Bowers. The Pledge of Allegiance to the Flag of the United States of America was led by Mayor Bowers. Welcome. Mayor Bowers. NOTICE: Tonight's Council meeting will be televised live and replayed on RVTV Channel 3 on Thursday, March 24 at 7:00 p.m., and Saturday, March 26 at 4:00 p.m. Council meetings are offered with closed captioning for the hearing impaired. A. PRESENTATIONS AND ACKNOWLEDGEMENTS: Recognition of Crystal Spring, Grandin Court, and Preston Park Elementary Schools for receiving the 2011 Virginia Index of Performance (VIP) Award from Governor Bob McDonnell. The Mayor recognized principals Kathy Tate, Crystal Spring; Terri Pritchard, Grandin Court; and Eric Fisher, Preston Park; school teachers; Dr. Bishop, School Superintendent; and Dave Carson, Chair, School Board. 8 The Mayor recognized Roanoke's First Youth Neighborhood Organization, Estelle McCadden, President. B. PUBLIC HEARINGS: 1 . Proposal of the City of Roanoke to convey a portion of a parcel of City- owned property to the Virginia Department of Transportation (V DOT) to support an improvement project at the intersection of Riverland Road, Bennington Street, and Mount Pleasant Boulevard; and also convey to VDOT a permanent maintenance easement to permit future maintenance of proposed drainage improvements, and a temporary construction easement to accommodate reconstruction of the entrances to Fire-EMS Station No. 11 on said parcel and construction of drainage improvements; convey to Appalachian Power Company and Verizon permanent above ground and underground utility easements to permit certain utility improvements, relocation and maintenance of certain facilities owned by said companies; and convey a temporary construction easement over a certain parcel to VDOT to accommodate construction of the project. Christopher P. Morrill, City Manager. Adopted Ordinance Nos. 39086-032111, 39087-032111, and 39088- 032111 (5-1, Mayor Bowers voting no). C. OTHER BUSINESS: 1. Presentation with regard to the Countryside Master Plan. Christopher P. Morrill, City Manager. City Council instructed City Administration to move forward with next steps for the Master Plan. D. HEARING OF CITIZENS UPON PUBLIC MATTERS: CITY COUNCIL SETS THIS TIME AS A PRIORITY FOR CITIZENS TO BE HEARD. MATTERS REQUIRING REFERRAL TO THE CITY MANAGER WILL BE REFERRED IMMEDIATELY FOR RESPONSE, RECOMMENDATION OR REPORT TO COUNCIL. The following individuals appeared before the Council: Amy Cosner Robert Gravely E. ADJOURN - 8:40 P.M. 9 CITY OF ROANOKE CITY COUNCIL 215 Church Avenue, S.W. Noel C. Taylor Municipal Building, Suite 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 Council Members William D. Bestpitch Raphael E. "Ray" Ferris Sherman P. Lea Anita J. Price Court G. Rosen David B. Trinkle DAVIDA. BOWERS Mayor March 21, 2011 The Honorable Mayor and Members of the Roanoke City Council Roanoke, Virginia Dear Mayor Bowers and Members of Council: This is to advise you that f wiff not be present at the 2:00 p.m. and 7:00 p.m. sessions of Council on Monday, March 21,2011. Best wishes for a successful meeting. Sincerely, ~~ Anita J. Price Council Member /ctw CITY OF ROANOKE OFFICE OF THE MAYOR 215 CHURCH AVENUE, S.w., SUITE 452 ROANOKE, VIRGINIA 2401 1-1594 TELEPHONE: (540) 853-2444 FAX: (540) 853-1145 DAVID A. BOWERS Mayor March 21, 2011 The Honorable Vice-Mayor and Members of the Roanoke City Council Roanoke, Virginia Dear Members of Council: This is to request a Closed Meeting to discuss plans relating to the security of the Noel C. Taylor Building located at 215 Church Avenue, S. W., pursuant to Section 2.2-3711 (A)(19), Code of Virginia (1950), as amended. Sincerely, 9~~~ David A. Bowers Mayor DAB:ctw CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: c1erk@roanokeva.gov JONATHAN E. CRAFT Deputy City Clerk STEPHANIE M. MOON, MMC City Clerk March 22, 2011 CECELIA T. WEBB Assistant Deputy City Clerk Christina Brannan 2015 Laura Road, N. W. Roanoke, Virginia 24017 Dear Ms. Brannan: A communication from the City Clerk advising of your resignation as a member of the Roanoke Neighborhood Advocates was before the Council of the City of Roanoke at a regular meeting, which was held on Monday, March 21,2011. On behalf of the Members of Roanoke City Council, I would like to express appreciation for your service to the City of Roanoke as a member of the Roanoke Neighborhood Advocates from May 3, 2010 to November 3, 2010. Please find enclosed a Certificate of Appreciation and an aerial view photograph of the Roanoke Valley in recognition of your service. Sincerely, A~hn-~ucW Stephanie M. Moon, MMC City Clerk SMM:ctw Enclosure pc: Bob Clement, Neighborhood Services Coordinator CERTIFICATE OF APPRECIATION PRESENTED TO CHRISTINA BRANNAN AS A MEMBER OF THE ROANOKE NEIGHBORHOOD ADVOCATES FROM MAY 3, 2010 TO NOVEMBER 3, 2010 ON THIS 22ND DAY OF MARCH ,2011 IN RECOGNITION OF OUTSTANDING PUBLIC SERVICE FAITHFULLY RENDERED TO THE CITY OF ROANOKE APPROVED: ATTEST: DAVID A. BOWERS MAYOR ~)h1.~ STEPHANIE M. MOO CITY CLERK CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: clerk@roanokeva.gov JONATHAN E. CRAFT Deputy City Clerk STEPHANIE M. MOON, CMC City Clerk CECELIA T. WEBB Assistant Deputy City Clerk March 21, 2011 The Honorable Mayor and Members of the Roanoke City Council Roanoke, Virginia Dear Mayor Bowers and Members of Council: This is to advise that Christina M. Brannan has tendered her resignation as a member of the Roanoke Neighborhood Advocates. Sincerely, ~ Yr1.~OnJ Stephanie M. Moon, MMC City Clerk MINUTES Audit Committee of Roanoke City Council Location: Council Conference Room Noel C. Taylor Municipal Building, Room 451 South Date: March 2, 2011 Time: 4:00 p.m. to 6:00 p.m. Attendees: Sherman Lea, Audit Committee Chair David Trinkle Audit Committee Member David Bowers, Audit Committee Member Dawn Hope Mullins, Assistant Municipal Auditor Pam Mosdell, Information Systems Auditor Debbie Noble, Senior Auditor Ann Clark, Senior Auditor William Hackworth, City Attorney Ann Shawver, Director of Finance Chris Morrill, City Manager Sherman Stovall, Assistant City Manager for Operations Stephanie Moon, City Clerk Call to Order: Sherman Lea called the meeting to order at 4:10 pm. Mr. Lea, Dr. Trinkle, and Mayor Bowers were in attendance. Dawn Mullins represented the Municipal Auditing Department. Fixed Asset Inventory Count Report: Ms Mullins apprised the Committee on the background and timing of the audit. She gave a brief review of the report including objectives and results. The Committee discussed the use of bar code scanning related to capital assets. The City does not currently utilize this technology; however, it is in use at Roanoke City Public Schools. There was additional discussion related to the Faster and Advantage systems, both of which are used to track capital equipment. Although there is overlap between the system information, each system performs a different function and is necessary. Dr. Trinkle asked if we needed both Advantage and Faster. Ms. Shawver yes, we use Advantage for other items, for example the conference room table. The overlap would be fleet. Page 1 of 4 Ms. Mullins pointed out that a response from the Department of Finance response was also included in Committee packet. The report was received and filed. Purchasing Card Report: Ms. Mullins briefed the Committee on the history and current year approach to the engagement. She reviewed trend information contained in the report. The overall decrease in purchasing card expenditures from 2007 through 2010 was discussed as a result of the economic downturn. Ms. Shawver noted that Roanoke City Public Schools stopped using City purchasing cards during this timeframe. Budgetary line items most frequently charged were reviewed by Ms Mullins. Dr. Trinkle asked what was included in the 2007 purchasing card expense line item. Ms. Shawver responded this it is a budgetary line item utilized as a default to prevent monthly purchasing card processing from being delayed when a department has not yet coded a specific charge. It does not reflect fees or charges paid to the company related to purchasing card privileges. Mr. Morrill noted Training and Development charges decreased which demonstrates that the City has been investing less in staff development. There were no findings related to the report. Mr. Lea stated he was pleased with audit results and the turn around in results from a few years ago. Ms. Shawver recognized Municipal Auditing for their assistance with monitoring the program. The numerous cost saving benefits related to having a purchasing card program were discussed. The purchasing card rebate, which has decreased by about half over recent years, was also considered by the Committee. The potential exists for additional cost savings and increased rebates if Roanoke City Public Schools were to once again participate in the program. Mayor Bowers requested that the audit results be presented by Mr. Morrill at the next City Council meeting. The report was received and filed. Council Appointed Expenditures Reports: The Committee was briefed by Ms. Mullins on how the audit evolved and the background of the report. It was noted that as Mr. Harmon is appointed by City Council, he did not directly participate in the completion or review of audit work. Municipal Auditing performed a detailed review of Fiscal Year 2010 4th-quarter expenditures by Page 2 of 4 City Council appointed officials and found they appeared reasonable and necessary. Mayor Bowers inquired as to why certain cost centers were analyzed separately from those of the corresponding director. Ms. Mullins responded that three cost centers were separately analyzed because each had its own budget apart from that of the director's cost center. Municipal Auditing performed some additional analysis on Council appointed directorate expenditures for transparency purposes as spending this area is not typically evaluated. The Committee discussed reporting investigation results and assuring that individuals who report allegations of fraud, waste, or abuse are made aware of the outcome. Dr. Trinkle inquired if the City had a hotline. Ms Mullins reported that Municipal Auditing went live with the fraud, waste, and abuse hotline in January. There have been no reports to date. Anyone reporting an issue will be assigned an individual number so he/she may log back in at anytime to check on the status of his/her issue. Additionally, Ms. Shawver stated that audit reports are posted on the City's website. Mr. Lea commented that it's essential to have a way to determine which reports are frivolous. Ms. Mullins responded that the hotline allows users to choose from a variety of categories when lodging a report. Dr. Trinkle inquired as to whether a 311 system could take such a call. Mr. Morrill responded that such calls would be forwarded to Municipal Auditing. There was no further discussion. The report was received and filed. Jail Cost Report Opinion: Ms. Mullins briefly discussed the background of the annual Jail Cost Report, information included in Item 63, and the role of Municipal Auditing in reviewing Item 63. There were no issues with the 2010 review. The Committee did not have any questions or comments. The report was received and filed. Travel & Expense Policy for City Council - Proposed Revisions: At the September 2010 Audit Committee meeting, Municipal Auditing recommended City management consider revisions to the travel and discretionary expenditure policies to better accommodate the needs of City Council. The City Manager's office undertook this project. His staff surveyed other localities and found that very few have addressed this issue. Additionally, they were not able to find any recommended practices and few model policies. The Committee discussed the proposed policy revisions. Mayor Bowers asked if the City Attorney, Director of Finance, and City Clerk have had a chance review the revisions. Mr. Morrill responded they have and their recommendations have been included. Dr. Trinkle commented that the changes seem minimal; however, he is pleased that the issue is being addressed. Mayor Bowers Page 3 of 4 posed a question to the City Attorney as to whether approval of a discretionary expenditure would require a formal vote of City Council. If so, the Mayor requested that additional wording be added to allow the City Clerk to expend on behalf of City Council. Mr. Hackworth confirmed that the language could be updated to include that change. There was additional discussion related to cost centers providing funding for Council's travel and discretionary expenditures. Dr. Trinkle made a motion to move the draft travel and expense policy, including the revised language related to the City Clerk, forward to City Council for further discussion and a final vote. Mayor Bowers seconded the motion. Briefing on Results from IRS Review: Ms. Shawver stated that the IRS was on site October 27,2010 and October 28,2010. Additional records were subsequently provided per their request. The Department of Finance is awaiting a report and will share it the Committee upon receipt. Call for other Business Requiring the Committee's Attention: Ms. Mullins provided a handout to Committee members including a screen print of the City's webpage link to the Fraud, Waste, and Abuse hotline, as well as a copy of associated Frequently Asked Questions. The hotline went live in January and Mr. Harmon has been working with the Office of Communications and Purchasing Department to develop a roll-out plan which will include both employees and vendors. Dr. Trinkle requested that Mr. Morrill make an announcement about the hotline at an upcoming Council Meeting. Mr. Morrill will discuss the content and timing of the announcement with Mr. Harmon. Adjournment: Mr. Lea thanked the Committee for their participation. There being no other business for the Committee, the meeting adjourned at 5: 1 0 pm. ~~~~- Drew Harmon, CPA, CIA Municipal Auditor Audit Committee Secretary Page 4 of 4 CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: c1erk@roanokeva.gov JONATHAN E. CRAFT Deputy City Clerk CECELIA T. WEBB Assistant Deputy City Clerk STEPHANIE M. MOON, MMC City Clerk March 23, 2011 Dr. Raymond D. Smoot, Jr., S~cretary Hotel Roanoke Conference Center Commission Chief Operating Officer and Treasurer Virginia Tech Foundation 902 Prices Fork Road, Suite 4000 Blacksburg, Virginia 24061 Dear Mr. Smoot: This is to advise you that David B. Trinkle has qualified as the City Council representative to the Hotel Roanoke Conference Center Commission for a term of four years ending April 8, 2015. Sincerely, ~m. rnO#vJ Stephanie M. Moon, MMC C City Clerk pc: Deborah J. Moses, Director, Hotel Roanoke Conference Center Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to-wit: I, David B. Trinkle, do solemnly affirm that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as the City Council representative the Hotel Roanoke Conference Center Commission, for a term of four years ending April 8, 2015, according to the best of my ability (So help me God). Subscribed and sworn to before me this .I6~of i\I'or~011. BRENDA S. HAMILTON, CLERK OF THE CIRCUIT COURT V:epvYy , CLERK STEPHANIE M. MOON, MMC City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011-1536. Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: c1erk@roanokeva.gov JONATHAN E. CRAFT Deputy City Clerk CECELIA T. WEBB Assistant Deputy City Clerk March 23, 2011 Cathy Pendleton Roanoke Regional Airport Commission 5202 Aviation Drive Roanoke, Virginia 24012 Dear Ms. Pendleton: This is to advise you that Cynthia D. Lawrence has qualified as a member of the Roanoke Regional Airport Commission for a term of four years ending March 9, 2015. SMM:ctw Sincerely, M~'rY). ~ Stephanie M. Moon, MMC . City Clerk Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to-wit: I, Cynthia Lawrence, do solemnly affirm that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a member of the Roanoke Regional Airport Commission for a term of four years ending March 9, 2015, according to the best of my ability (So help me God). ~~~ -11 ,~/~ Subscribed and sworn to before me this /y/ day Of~ 2011. '. ; BRENDA S. HAMILTON, CLERK OF THE CIRCUIT COURT r>/~1:tf , CITY OF ROANOKE CITY COUNCIL 215 Church Avenue, S.w. Noel C. Taylor Municipal Building, Suite 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 DAVIDA. BOWERS Mayor March 21,2011 The Honorable Mayor and Members of Roanoke City Council Roanoke, Virginia Dear Mayor Bowers and Members of Council: Council Members William D. Bestpitch Raphael E. "Ray" Ferris Sherman P. Lea Anita J. Price Court G. Rosen David B..Trinkle We jointly sponsor a request of David Ehrenwerth, Mid-Atlantic Regional Administrator, General Services Administration, to discuss the Richard F. Poff Federal Building, at the regular meeting of City Council on Monday, March 21, at 2:00 p.m. Sincerely, ~JAJ t: ~ ~h;'iMerris Council Member ~~ Court G. Rosen Council Member REF/CGR:ctw !JJ (J . GSA Mid-Atlantic Region American Recovery and Reinvestment Act (ARRA) of 2009 Richard H. Poff Federal Building Project Roanoke, VA BR€UJEGffi RA.Gffi SElEEffill. "'It."IIIt&: He """""'"~"" inn!! 'iiiI!> PROJECT DESCRIPTION: The Richard H Poff Federal Office and Courthouse Building in Roanoke, VA, is a fourteen story modern structure containing 187,649 usable square feet, 255,700 rentable square feet and 316,369 gross square feet with 169 parking spaces situated on 1.3 acres. This 14 story building was constructed in 1975 with green tinted glass curtain walls on the north and south elevations and brown brick on the east and west elevations. Tenants for the Poff Federal Building include the U.S. Department of Veterans Affairs (VA) and the U.S. District Courts. The project for this building will replace obsolete building systems, including the installation of a new high performance HVAC system; replacement of the window curtain wall; renovations of public restrooms to meet current accessibility standards; lighting upgrades with energy efficient fixtures and installation of a sustainable roofing system, including the installation of solar panels on the roof to generate electricity. PROJECT STATUS: Design for the Poff Federal Building project was completed in February 2011. General contractor Balfour Beatty is currently seeking sub-contractor bids. In collaboration, the VA and GSA found suitable spaces to temporarily relocate the VA regional office during the renovation project. These spaces are close to the current regional office location, located in the central business area, and will house the major regional office components. VA and GSA have worked together to determine how to most effectively and efficiently schedule renovations to minimize disruption. Recognizing the criticality of VA's mission, GSA has locally dedicated move-coordination services to ensure that VA's moves are seamless. Moves will take place on weekends. VA operations will be functional early Monday morning after each move. PROJECT SCHEDULE: The VA will begin moves into temporary lease locations in Spring 2011, with construction for the Poff Federal Building Project to begin in Summer 2011. CONTRACTING PARTNERS: Project Design: TranSystems Construction Manager: URS General Contractor: Balfour Beatty Move Contractor: Victory Van Furniture Contractor: Reconditioned Systems, Inc i.P.Q. Remarks to Roanoke City Council March 21, 2011 o Welcome remarks & why we are here o GSA National o The major real estate developer and manager and purchasing agency for the Federal Government o 9,600 government-owned or leased buildings o 350 million square feet o 250,000 vehicles in the federal fleet o oversee vast flow of billion dollars annually of goods and services via our schedules program, contracts, credit cards, travel services and more . GSA Mid-Atlantic Region o One of 11 Regional Offices throughout the United States o Encompasses the States of Delaware, Pennsylvania, West Virginia, southern New Jersey and most of Maryland and Virginia. The Region's Federal Acquisition Service also supports Europe, Africa, and the Middle East o Our Federal Acquisition Service is responsible for overseeing and managing the spending of over $3.4 billion of the U.S. Government's business with civilian and military federal agencies around the world. o Fleet Management Team manages 23,500 vehicles; almost 6,000 are located in Europe. o The Public Buildings Service has over 35 million total rentable square feet -- a total of 849 buildings -- 758 are leased. . American Recovery and Reinvestment Act o Purpose to reinvigorate the private sector and move economy forward o GSA received $5.5 billion in' ARRA funds to invest in the modernization of its Federal buildings . Richard H. Poff Federal Office and Courthouse Building - Current State o Identified by GSA as a perfect candidate for ARRA funds o Fourteen story building constructed in 1975 o Has never undergone a major renovation in its 36-year life o Has inadequate heating and cooling systems - the building is hot on one side, cold on the other o Public restrooms are not accessible to our disabled veterans because they are not ADA compliant o US Marshals cannot see out of their windows o Floors are sagging under the weight of the VA files . Poff Modernization Project Details o $50.9 million will be invested into the building o Replacement of curtain wall window system · Keep the building warm in the winter and cool in the summer · Reduces energy consumption o Renovation of public restrooms to meet ADA standards o Strengthen floors to accommodate the V A files · Can stack files allowing for more efficient use of space o Installation of High Performance HV AC o Lighting improvements o Roof replacement and solar panel installation · New roof will lower energy consumption, making the building more efficient · Solar panels will generate renewable electricity o Upon completion, will be LEED and ENERGY STAR Certified high performance Federal building . Cooperation with V A - Key is to insure continual smooth operations of VA o GSA has worked closely with the tenants of the Poff building throughout the life of the project o Partnered on design and planning to determine best way to perform renovations while minimizing disruption to important services o VA and GSA found suitable lease space to temporarily relocate regional services during renovation project · First Campbell Square - Loan Guaranty · Commonwealth Building - VA Administration · Higher Education - Veterans Service Organizations. · Stone Print Plant - Veterans Service Center o All areas where veterans come have been housed together o VA services that access files have been housed together along with files o Lease spaces are all within one mile of the Poff building o Lease spaces have ample public parking nearby . Completion of Poff Project o Once complete, Poff building will provide very high quality space for its tenants o Employees will not need to wear sweaters in the summer o Disabled vets will be able to use restrooms o US Marshals will be able to see out there windows o Floors will be strengthened, allowing VA to consolidate files and expand o GSA has worked with VA to ensure that there will be sufficient space to accommodate growth by the VA in future years . Economic Impact of Poff Project on Roanoke o The $50.9 million project will not only modernize the Poff building, it will create jobs o Balfour Beatty, the GC, is estimating 180 jobs to be created by the project o American Door and Glass, the sub contractor, will create 30 jobs o These jobs will spend money in Roanoke · Eat in restaurants · Shop in stores · Some will live in the city . Poff Project Schedule o Design Completion - January 2011 o Move Period - February 2011 through July 2011 o Construction Commences - July 2011 o Construction Completion - July 2014 . Fallibility of Other Proposed Options o GSA weighed other options before moving forward with the modernization project o Analyzed the cost of modernization versus whole new construction · $50.9 million versus $124 million o It has been suggested that GSA sell the building to a private developer · less cost effective to taxpayers · Developer pays for building and upgrades and increases rent to make a profit · Government does not own building at end of term . GSA Outreach o This project has been the very definition of Collaborative o GSA worked closely with VA officials in Roanoke and in Washington to ensure minimal disruption o Worked closely with other tenants to ensure minimal disruption o GSA has met with Senators Warner and Webb to discuss the project · Both supportive o GSA has met with Congressman Goodlatte to discuss his concerns with the project . IS THIS THE BEST WAY TO GO? o This project is sound because: · It's the cheapest option · It's the most efficient option · It minimizes disruption to tenants and stakeholders · It extends the useful life of a Federal building · It creates a high performance building . Closing remarks & thanks (pc IN THE COUNCIL FOR THE CITY OF ROANOKE, VIRGINIA, The 21st day of March, 2011. No. 39076-032111. A RESOLUTION authorizing acceptance of the Shelter Plus Care Renewal Grant Award from the U.S. Department of Housing and Urban Development, in the amount of $175,140; authorizing the City of Roanoke to serve as fiscal agent for the distribution of such funds; and authorizing the execution of the necessary documents. BE IT RESOLVED by the Council of the City of Roanoke that: 1. The City of Roanoke hereby accepts the Shelter Plus Care Renewal Grant Award from the U. S. Department of Housing and Urban Development, in the amount of$175,140, for a one year period, beginning July 11, 2011, through July 10, 2012, to provide rental assistance and supportive services to disabled homeless individuals and their families, as more particularly set forth in the March 21,2011, report ofthe City Manager to this Council. 2. The City of Roanoke is authorized to be the fiscal agent for this grant and shall be responsible for distributing the grant proceeds. 3. The City Manager is hereby authorized to execute any and all requisite documents, upon form approved by the City Attorney, and to furnish such additional information as may be required in connection with the City's acceptance of this grant. ATTEST: ~rn,1I1bwJ City Clerk. . C ~"''iT ,.,...;~.:.'J"" .,.;,,';;".~ r1t#~',;r?i;'" IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 21st day of March, 2011. No. 39077-032111. AN ORDINANCE to appropriate funding from the United States Department of Housing and Urban Development for the Shelter Plus Care Grant, amending and reordaining certain sections of the 2010-2011 Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that the following sections of the 2010-2011 Grant Fund Appropriations be, and the same are hereby, amended and reordained to read and provide as follows: Appropriations Shelter Plus Care Revenues Shelter Plus Care FY12 35-630-5302-2159 $ 175,140 35-630-5302-5302 175,140 Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: m-L'ro- mO~ City Clerk. ' .. L CITY COUNCIL AGENDA REPORT To: Meeting: Subject: . Honorable Mayor and Members of CitY Council March 21,2011 City of Roanoke Shelter Plus Care Home at Last Grant Renewal Background: A Shelter Plus Care grant allocation of $175,140 was awarded to the City of Roanoke for a one-year period beginning July 11, 2011, through July 10, 2012. A local in-kind dollar for dollar match of supportive services is required and has been committed by the following agencies: Salem Department of Veterans Affairs Medical Center, City of Roanoke Department of Social Services, Total Action Against Poverty, Blue Ridge Independent Living Center, Blue Ridge Behavioral Healthcare, City of Roanoke Health Department, Support Systems, Inc., Dominion Day and the Roanoke Redevelopment and Housing Authority. Permanent supportive housing continues to be identified as a top priority for. the Blue Ridge Continuum of Care and the Roanoke Regional Advisory Council on Homelessness. This program provides rental assistance and supportive services to 24 disabled, homeless individuals and their families. Disabilities are defined as serious mental illness, chronic substance abuse, AIDS or related diseases and physical disabilities. Recommended Action: As fiscal agent, authorize the City Manager to accept the Shelter Plus Care Renewal Grant Award in the amount of $175,140 from the U. S. Department of Housing and Urban Development and execute the required grant documents on behalf of the City; such documents to be approved as to form by the City Attorney. Adopt the accompanying budget ordinance to establish a revenue estimate in the amount of $175,140 and appropriate funding in the same amount to an accoun t e established by the Director of Finance in the Grant Fund. CHRISTOPHER P. MORRILL City Manager Distribution: Council Appointed Officers R. Brian Townsend, Assistant City Manager for Community Development Jane R. Conlin, Director, Human/Social Services yr-"VWJrI:1tl,... ~ i ","'l> ~ II 'I'ill "Ii ~,~J Iln) "'O;I.,:-.nl--':> U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT WASHINGTON, DC 20410-7000 OFFICE OF ASSISTANT SECRETARY FOR COMMUNITY PLANNING AND DEVELOPMENT January 19,2011 Mrs; Carol Tuning Human Services Coordinator Roanoke City & County/Salem CoC 215 Church A venue Roanoke, VA 24011 Dear Mrs. Tuning: Congratulations! I am delighted to inform you that the homeless assistance application(s) submitted by your organization in the 2010 McKinney-Vento homeless assistance competition was selected for funding in the amount of $312,809. Enclosed is a list that contains the name of the individual projects and the project number for each funded application. The Continuum of Care (Coe) Homeless Assistance Program is an important part of HUD's mission. CoCs all over the country continue to improve the lives of homeless men, women and children through their local planning efforts and through the direct housing and service programs funded in this year's competition. The programs and CoCs funded through the CoC Homeless Assistance Program continue to illustrate their value by improving accountability and performance every year. I commend you on the outstanding work of your program, and encourage you to continue to strive for excellence in the fight against homelessness. Congratulations again on your award. You will be receiving a letter from your local HUD field office providing more information about finalizing your award. We are counting on you to use these important resources in a timely and effective manner. Sincerely, ~1h~~ --:;1 Mercedes Marquez Assistant Secretary Enclosure(s) www.hud.gov espanol.hud.gov Enclosure V A0031 B3F021 003 V A-S02 - REN - City of Roanoke Homeless Assistance Team $ 137,669 V A0032C3F021003 V A-S02 - REN - City of Roanoke Shelter Plus Care Home At Last $ 175,140 Total A warded: $312,809 ~~ IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 21st day of March, 2011. No. 39078-032111. AN ORDINANCE to appropriate funding from the Commonwealth to the Department of Social Services, amending and reordaining certain sections of the 2010-2011 General Fund Appropriations, and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that the following sections of the 2010-2011 General Fund Appropriations be, and the same are hereby, amended and reordained to read and provide as follows, in part: Appropriations Refugee Resettlement Special Needs Adoption Subsidized Adoption Oaycare Services Independent Living - PS Independent Living - ETV 01-630-5313-3150 o 1-630-5314~3130 01-630-5314-3155 01-630-5314-3159 01-630-5314-3161 01-630-5314-3162 $ 21,035 1,126,021 323,116 216,131 5,479 5,540 Revenues Independent Living Foster Care Refugee Program Day Care 01-110-1234-0668 01-110-1234-0675 01-110-1234-0679 01-110-1234-0686 11,019 1,449,137 21,035 216,131 Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ~YCI~'~ CITY COUNCIL AGENDA REPORT To: Meeting: Subject: Honorable Mayor and Members of City Council March 21,2011 Additional Funding for the Department of Social Services Background: The Department of Social Services has experienced an increase in demand for the following services over the past year: Foster Care, Independent Living, Refugee Resettlement and Day Care Services. The AFDC Foster Care program provides financial assistance to foster parents on behalf of their children. The Independent Living program provides financial assistance to former foster care recipients for housing, counseling, employment, education and other services to complement their efforts to achieve self-sufficiency. The Refugee Resettlement program provides temporary financial assistance to eligible refugees. The Day Care program provides assistance to people with day care services so that they can stay employed. The services provided by these programs include therapeutic treatments, medical services, speech and physical therapy, equipment purchases, day care for children with special needs and regular day care. Foster Care, Independent Living, Refugee Resettlement, and Day Care programs are sum sufficient programs. Considerations: The Department of Social Services expenditures in these service areas are projected at $8,384,059. Based on this projection, expenditures will exceed the current FY 2011 appropriation of $6,686,737 by $1,697,322. The increase of $1,697,322 will be reimbursed by the Commonwealth of Virginia at 100% (no local match is needed). Recommended Action: Adopt the accompanying budget ordinance to establish revenue estimates totaling $1,697,322 and appropriate funding in the same amount to accounts to be e Ii d y the Director of Finance in the General Fund. ISTOPHER P. MORRILL City Manage r Distribution: Council Appointed Officers R. Brian Townsend, Assistant City Manager for Community Development Jane R. Conlin, Director of Human/Social Services S{:-.\ I ') \~ f IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 2lsttday of March, 2011. No~.39079~oa21ll~ A RESOLUTION authorizing the City Manager to submit an application to the Virginia Department of Conservation and Recreation for a Virginia Recreational Trail Grant to provide funds for trailhead development connecting Memorial Bridge Park to Bridge Street as pmi ofthe Roanoke River Greenway Trail; and authorizing the execution of the necessary documents, upon certain terms and conditions. BE IT RESOLVED by the Council of the City of Roanoke that: 1. The City Manager is hereby authorized to execute and submit an application to the Virginia Department of Conservation and Recreation for a Virginia Recreational Trail Grant to provide funds for trailhead development connecting Memorial Bridge Park to Bridge Street as part of the Roanoke River Greenway Trail, as more particularly set forth in the City Manager's report dated March 21,2011, to this Council. 2. The City Manager is hereby authorized to execute any forms necessary to submit such application, such forms to be approved as to form by the City Attorney, and to furnish such additional information or to take any other action as may be required in connection with the City's submission of such application. ATTEST: rn.~~ City Clerk. R-Virginia Recreational Trail Grant.doc CITY COUNCIL AG'ENDA REPORT To: Meeting: Subject: Honorable Mayor and Members of City Council March 21,2011 Virginia Recre~tional Trail Grant Application: Roanoke River Greenway - Trailhead Development Background: The Roanoke River Greenway Trail is the Roanoke Valley's priority project for the Greenway network. As a community effort, the Greenway has received widespread support from citizens, neighborhood groups, businesses, civic organizations, and local governments. The City has been committed to this project as a component of our livability critical to health, environmental sustainability, active transportation, and economic development. Roanoke has completed more than 6 miles of this 10- mile effort to-date. Considerations: The section of trail that is currently being developed by the Army Corps of Engineers (ACOE) connects Memorial Bridge Park to Bridge Street. The scope of work performed by the ACOE only focuses upon trail development; therefore there are no funds available to provide for access for citizens and visitors for this portion of Greenway in the more western portions of the City. The Virginia Recreational Trails program, administered through the Virginia Department of Conservation and Recreation, is an 80-20 reimbursable grant program that could provide the necessary funding to allow for trailhead development. Trailhead facilities would include ADA compliant parking, informational kiosks, trash receptacles, informational Greenway kiosks, and riparian sustainable landscaping. The City has been a successful recipient of grants from this program previously on other trail related projects, as managed through the Department of Parks and Recreation. It is proposed that the City request a grant for $81,916 in state trails funds to support the overall project value of $102,395. An in-kind matching component of $20,479 will be volunteer assisted labor and materials as donated by Pathfinders for Greenways. Recommended Action: Authorize th Office of the City Manager to apply for Virginia Recreational Trail Fu s th amount of $81,916. RISTOPHER P. MORRILL City Manager Distribution: Council Appointed Officers Brian Townsend, Assistant City Manager for Community Development Steve Buschor, Director of Parks and Recreation CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: c1erk@roanokeva.gov JONATHAN E. CRAFT Deputy City Clerk STEPHANIE M. MOON, MMC City Clerk March 23, 2011 CECELIA T. WEBB Assistant Deputy City Clerk Municipal Code Corporation P. O. Box 2235 Tallahassee, Florida 32316 Ladies and Gentlemen: I am enclosing copy of Ordinance No. 39080-032111 amending and reordaining Section 7-5, Adopted: where copies filed, of Article II, Buildino Code, of Chapter 7, Buildino Reoulations, of the Code of the City of ~oanoke (1979), as amended, in connection with recent amendments to the Virginia Uniform Statewide Building Code, which were adopted by the State and enforced at the local level. Theabovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, March 21, 2011, and is in full force and effect upon its passage. Sincerely, ~)n.~ Stephanie M. Moon, MMC City Clerk Enclosure pc: The Honorable Brenda S. Hamilton, Clerk, Circuit Court Ronald S. Albright, Clerk, General District Court David C. Wells, Clerk, Juvenile and Domestic Relations District Court Chief Magistrate, Office of the Magistrate Lora A. Wilson, Law Librarian Christopher P. Morrill, City Manager William M. Hackworth, City Attorney Ann H. Shawver, Director of Finance r/~ c;;:j)'A"\ \.\ ,.... \,. '0 " IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 21st day of March, 2011. No. 39080-032111. AN ORDINANCE amending and reordaining Section 7-5, Adopted; where copies filed, of Article II, Building Code, of Chapter 7; Building Regulations, of the Code of the City of Roanoke (1979), as amended; and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke as follows: 1. Section 7-5, Adopted; where copies filed, of Article II, Building Code, of Chapter 7, Building Regulations, of the Code of the City of Roanoke (1979), as amended, is hereby amended and reordained, to read and provide as follows: Sec. 7-5. Adopted; where copies filed. The provisions, requirements and regulations contained in Part I Virginia Construction Code, Part II Virginia Rehabilitation Code and Part III Virginia Maintenance Code of the Virginia Unifonn Statewide Building Code (~ 2009 edition), and each of the component parts, including, but not limited to, the International Building Code (~ 2009 edition), the lntemational Property Maintenance Code (~ 2009 edition), the Intemational Plumbing Code (WGe 2009' edition), the Intemational Mechanical Code (~ 2009 edition), the National Electrical Code (~ 2008 edition), the International Fuel Gas Code (~ 2009 edition), the International Energy Conservation Code (~ 2009 edition), the International Residential Code for One and Two-Family Dwellings (~ 2009 edition), and the Intemational Existing Building Code (WGe 2009 edition), including all supplements to such component paris, as the same may from time to time be amerided by the State Board of Housing and Community. Development, are hereby adopted by the city and incorporated herein by reference as if set out at length herein. The Virginia Uniform Statewide Building Code (~ 2009 edition), and its component parts, shall be controlling in the construction, reconstruction, alteration, enlargement, repair, maintenance, conversion or demolition of buildings and other structures contained within the corporate limits of the city. Such code, or any of its components, shall be referred to in this chapter as the building code. Copies of the building code shall be kept on file in the office of the building commissioner and in the office of the city clerk. O-Amending 7-5.doc 1 2. Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: ~n,,~o.J ) O-Amending 7-5.doc 2 CITY COUNCIL AGENDA REPORT To: Meeting: Subject: Honorable Mayor and Members of City Council March 21,2011 Amendment to City Code Section 7-5 Regarding Building Regulations Backg rou nd: Effective March 1, 2011, the Virginia Department of Housing and Community Development adopted the 2009 edition for Part I, Virginia Construction Code; Part II, Virginia Rehabilitation Code; and Part III, Virginia Maintenance Code; of the Virginia Uniform Statewide Building Code (USBC) for the purpose of establishing minimum regulations to govern the construction and maintenance of buildings and structures. The provisions of the USBC are based on nationally recognized model building codes published by the International Code Council, Inc., and are made part of the USBC by reference. The USBC also' contains administrative provisions governing the use of the model codes and establishing requirements for the enforcement of the USBC by the local building departments and other code enfor;cement agencies. There is minimal financial impact of this recommendation. Adoption of the USBC amendments will pose small training and materials cost to the City which are budgeted. The amendments will not significantly impact permit fee revenues obtained by the City though they will result in the use of updated construction value tables which are used in the computation of permit fees. Considerations: Adopting the attached ordinance will amend the Code of the City of Roanoke (1979), as amended (City Code), to reflect the recent amendments to the USBC which were adopted by the State. Such amendments are enforced at the local level. Recommended Action: I City Council adopt an ordinance amending Section 7-5 of the Code of the City of Roanoke (1979), as amended, to bring the City Code into conformity with the recent amendments to the Virginia Uniform Statewide Building Code. CHRISTOPHER P. MORRILL City Manager Distribution: Council Appointed Officers Brian Townsend, Assistant City Manager for Community Development Tom Carr, Director, Planning, Building and Development Jeffrey S. Shawver, Building Commissioner William H. Hackworth, City Attorney 2 ~~ IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 21st day of March, 2011. No. 39081-032111. AN ORDINANCE authorizing the City Manager to execute an amended sales agreement providing for a closing date for the conveyance of a 3.0 acre portion of City-owned property, otherwise known as Buena Vista Center, bearing Official Tax No. 4130501, to Scott and Ascension Horchler, upon certain terms and conditions; and dispensing with the second reading by title of this ordinance. WHEREAS, a public hearing was held on June 21, 2010, pursuant to SS15.2-1800(B) and 15.2-1813, Code of Virginia (1950), as amended, at which hearing all parties in interest and citizens were afforded an opportunity to be heard on such conveyance. BE IT ORDAINED by the Council of the City of Roanoke that: 1. The City Manager and the City Clerk are hereby authorized, for and on behalf of the City, to execute and attest, respectively, an amended sales agreement providing for a closing date for the conveyance of a 3.0 acre portion of City-owned property, otherwise known as Buena Vista Center, bearing Official Tax No. 4130501, to Scott and Ascension Horchler, for 'the purchase price of $75,000.00, upon certain terms and conditions, and as more particularly described in the City Manager's letter to this Council dated March 21,2011. 2. All documents necessary for this conveyance shall be in form approved by the City Attorney. 3. Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinanc,e by title is hereby dispensed with. . ~ tn. mDlM-J City Clerk. L CITY COUNCIL AGENDA REPORT To: Meeting: Su bject: Honorable Mayor and Members of City Council March 21,2011 Amendment No.2 to Sales Contract - Buena Vista Center Background: On June 21, 2010, by adoption of Ordinance No. 38863-062110, City Council authorized the City Manager to enter into a sales contract, dated June 22, 2010, for the disposition of a three acre tract containing the former Buena Vista Recreation Center (tax map no. 4130501) to Scott and Ascension Horchler. The purchase price is $75,000, and the contract contains a number of terms and conditions which were to be met prior to the closing of the real estate transaction. With the successful rezoning of the property on September 22, 2010, to a zoning classification that allows the existing structure to be used as a single family residence, and the relocation of remaining tenant in the building, the Virginia Department of Historic Resources, on October 1, 2010, the contingencies related to the scheduling of the real estate. closing were satisfied. The sales contract contained a provIsion that closing on the real estate transaction would take place within thirty days of the satisfaction of any contractual contingences, which would be on or around November 1,2010. On October 18, 2010, City Council authorized the City Manager to execute Amendment No. 1 which provided an extension to the closing date to April 1, 2011. Considerations: The Horchlers relocated to Roanoke and remain in temporary residential quarters. The Horchlers have not yet been able to obtain a contract on the sale of their home in Midlothian, Virginia, and recently reduced the asking price to expedite the sale. The Horchlers remain very interested in the Buena Vista property, and have asked the City to consider an additional amendment to the sales contract that would extend the timeframe during which the closing on the Buena Vista property could take place and allowing them additional time to sell their property in Midlothian. Given the current real estate market, and the efforts by the Horchlers to this point regarding their continued interest in the Buena Vista property, the Administration is supportive of granting them such a request. / Amendment NO.2 has been drafted which would extend the timeframe of the contract thereby requiring the real estate transaction on the Buena Vista property to be closed within 30 days of the closing of the sale of the Horchler property in Midlothian, Virginia, or no later than June 30, 2011. All other terms and conditions contained in the Contract dated June 22, 2010, as amended, between the parties will remain in full force and effect. Recommended Action: Authorize the City Manager to execute an Amendment No.2 to the Agreement for Purchase and Sale of Real Property between the City and Scott and Ascension Horchler, substantially similar in form to the one attached, and any other appropriate documents, approved as to form by the City Attorney. {!JfM------- CHRISTOPHER P. MORRILL City Manager Attachment Distribution: Council Appointed Officers Brian Townsend, Assistant City Manager for Community Development Rob Ledger, Economic Development Manager Cassandra Turner, Economic Development Specialist 2 AMENDMENT NO.2 AGREEMENT FOR PURCHASE AND SALE OF REAL PROPERTY This Amendment No.2 is dated , by and between the CITY OF ROANOKE, Virginia ("Seller") and SCOTT AND ASCENSION HORCHLER, husband and wife, 2911 Winterfield Road, Midlothian, Virginia 23113 ("Purchasers"), WIT N E SSE T H: WHEREAS, the parties entered into an Agreement for Purchase and Sale of Real Property dated June 22,2010, that provided for the sale of certain real property and improvements thereon located in the City of Roanoke, Virginia, consisting of approximately 3.0 acres and improvements thereon, as the same is described as Lot "A" on Exhibit 1 attached thereto, ("Property"), together with a twenty (20) foot wide easement for ingress and egress to the Property across City of Roanoke Tax Parcel No. 4130501 to Penmar Avenue, as shown on the plat of subdivision described and referenced in Exhibit l' , WHEREAS, the Agreement provided for the settlement on a date which is no later than thirty (30) days after the contingencies contained in the Agreement were met or satisfied in their entirety, or at an earlier date at the option of Purchaser; and WHEREAS, the Purchasers have advised the Seller that they are unable to close on the Property until their house in Midlothian, Virginia has sold. WHEREAS, Amendment No.1 (Exhibit 2) was entered into on November 8,2010, extending the Agreement for Purchase until April 1 , 2011. As of March 14, 2011, the purchasers have not sold their residence in Midlothian, Virginia and are requesting another 90 day extension. NOW, THEREFORE, in consideration ofthe mutual promises and covenants herein contained and as set forth in the original Agreement, the Seller and Purchasers agree as follows: Section 9. Settlement, is hereby amended and shall read and provide as follows: 9. SETTLEMENT. The Settlement shall be held at the offices ofthe Roanoke City Attorney on or before either July 1, 2011, or the date thirty (30) days after the Purchasers sell their residence in Midlothian, Virginia, whichever date is the earlier. Time is of the essence in this Agreement. All the terms and conditions ofthe original Agreement for Purchase and Sale of Real Property dated June 22, 2010, shall continue in full force and effect except as modified above. IN WITNESS WHEREOF, the parties have hereunto signed this Amendment No.2 by their authorized representatives. PURCHASERS: Scott and Ascension Horchler Scott Horchler Ascension Horchler Commonwealth of Virginia City/County of Subscribed and sworn before me this _ day of ,2011, by Scott Horchler. (Seal) Notary Public My Commission Expires: Commonwealth of Virginia City/County of Subscribed and sworn before me this _ day of ,2011, by Ascension Horchler. (Seal) Notary Public My Commission Expires: SELLER: CITY OF ROANOKE BY: City Manager Commonwealth of Virginia City/County of Subscribed and sworn before me this _ day of ,2011, by Christopher P. Morrill, City Manager. (Seal) Notary Public My Commission Expires: Approved as to Form: Approved as to Execution: City Attorney City Attorney EXHIBIT 1 DESCRIPTION OF REAL PROPERTY That parcel identified as "Lot 'A' 3.0000 ACRES" on the Plat of Survey Showing the Resubdivision of the "Rogers Reservation" Property Owned by the City of Roanoke and Creating Hereon Lot "A" (3.0000 Acres) and Lot "B" (9.9425 acres) Located on Penmar Ave., S. E., and in the City of Roanoke, Virginia, which Lot "A" will have the street address of 1325 Morningside Street, S. E., together with a 20-foot-wide ingress and egress easement across Lot "B'," providing access to Lot "A" from Penmar Avenue, S. E., as shown on the aforedescribed plat, which plat is to be recorded simultaneously with the deed in the office ofthe Clerk of the Circuit Court for the City of Roanoke. pJc- IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 21st day of March, 2011. No. 39082-032111. A RESOLUTION authorizing the waiver of the City's sovereign immunity in connection with the City's use of the Virginia Employment Commission's (VEC) electronic information system by the City's Department 0 fBillings and Co llections, and authorizing execution 0 f an agreement with the VEC, as well as annual renewals 0 f such agreement, in connection with such use 0 fits electronic information system. BE IT RESOLVED by the Council ofthe City of Roanoke as follows: 1. Council hereby waives its sovereign immunity with regard to the City's use of the Virginia Employment Commission's electronic information system by the Department of Billings and Collections, as set forth in the Director of Finance's report to Council dated March 21,2011. 2. The City Manager is hereby authorized to execute, for and on behalf of the City, upon form approved by the City Attorney, an agreement with the VEC, as well as annual renewals of such agreement, relating to the City's use of the Virginia Employment Commission's electronic information system by the Department of Billings and Collections. AT~: f).. . A~'rh. 'OrpOW City Clerk. L CITY COUNCIL AGENDA REPORT To: Meeting: Su bject: Honorable Mayor and Members of City Council March 21,2011 Agreement for Access for Virginia Employment Commission Information Systems Backgrou nd: The Department of Billings and Collections utilizes the Virginia Employment Commission's ("VEC") electronic information systems to access data to locate and contact customers in order to collect delinquent accounts such as Personal Property, Real Estate, and Business Licenses Taxes, as well as other taxes and fees, Billings & Collections has used this database for twenty plus years and finds this tool essential in the overall collections process. The cost of these services is approximately $900 per year and is budgeted within the Billings and Collections department. The VEC has requested that the City execute a new agreement each year, indemnifying and holding harmless the VEC for any claims brought against it by anyone harmed by the City's use of this information system. Because such a provision would constitute a waiver of the City's sovereign immunity, only City Council can agree to such a provision. The VEC has declined to delete this provision from the agreement, Recommended Action: Authorize the City Manager to execute the attached VEC agreement, which requires the City to indemnify and hold the VEC harmless against third party claims, including annual renewals of such agreement to be approved as to form by the City Attorney. ~-5M."'J\J~ AN'N . SHAWVER ~ Director of Finance Attachment c: Council Appointed Officers Dana D. Long, Manager of Billings & Collections Inter-Agency Agreement VIRGINIA EMPLOYMENT COMMISSION & DEPARTMENT OF BILLING & COLLECTIONS, CITY OF ROANOKE Virginia Employment Commission (VEC) as the record-keeping agency and Deparbnent of Billings & Collections, City of Roanoke, hereinafter referred to as the "Data User," wishing to facilitate the transmittal of information required by the Data User in the performance of its public duties, do hereby agree as follows: I. The Data User is hereby granted authority to directly access VEC record files through on-line computer inquiry. This authorization is limited to staff .involved in collection of fines, penalties and costs owed to the Commonwealth as provided in Section 60.2-114C of the 'Code of Virginia. Any data accessed may not be used for any other purpose whatsoever. The Data User and VEC mutually agree that the screens to be provi~ed under the terms of this agreement are as follows: · VEC Benefits. inquiry which provides the data subjecfs address and basic information pertaining to the payment of benefits to unemployment insurance claimants (OG90) · VEC Wage/Earnings inquiry containing wages for the most recently reported calendar quarters (DG91) II. The Data User will designate and authorize no more than a total of four (4) specified agency employees as deemed necessary to have direct on-fine data access. The Data User is responsible for ensuring access is granted only to individuals having undergone a satisfactory criminal background check no more than two (2) years prior to the date of this contract. The Data User will ensure access to the data will be limited to the employees specified in this contract and that individual records are accessed solely for the purpose authorized. The Data User is responsible for maintaining a list of employees with their assigned log-on identification numbers. This agreement does not extend access authorization to any outside agent under contract to the Data User for the purpose of collection of monies owed to the Commonwealth or the political subdivision. III. The. Data User will designate an External Security Officer (ESO) for the agency. The ESO's role will be to ensure only the specified employees designated by the Data User on the External Security Officer Attestation and VEC Authorization form (IAA001) have access to the data and that all required controls over data are being exercised per the terms and conditions of this agreement The ESO will be required to attest to these controls periodically. Any assignment changes to the ESO and users designated for this agreement must be reported to VEC within 7 calendar days. The ESO cannot be an end user of the system. Page 1 IV. The Data User agrees that information 'obtained from VEC data will be disseminated and maintained in accordance with the provisions of the Government Data Collection Dissemination Practices Act, Code of Virginia, Title 2.2, Chapter 38, Section 2.2-3800 et seq.; and in compliance with the Virqinia Unemployment Compcensation Act, Code of Virginia, TiUe 60.2, Section 60.2-114 and Section 60.2-623. The Data User further agrees to maintain the data accessed in a manner that ensures unauthorized persons cannot acquire the information and all individuals with direct or indirect access are advised of the circumstances under which access is permitted and the sanctions imposed for its misuse. The Data User is subject to the penalty specified in Section 60.2-114 of the Code, whereby unlawful access or use of the information obtained constitutes a Class 2 misdemeanor. Violations of such access by Data Us'er employees may result in termination of access to VEC record files and reimbursement to VEC for costs associated with special investigations/audits and any legal action that ensues. V. The Data User's access is subject to periodic audit by VEC. The Data User is responsible for maintaining records to trace access to a bona fide accounts receivable collection action for three years. VI. VEC will maintain a log of data accessed by the Data User in order to meet the provisions of the Government Data Collection & Dissemination Practices Act as regards an individual's right to know who has had access to his/her records. VII. The Data User will be billed direcdycby the Virginia Information Technology Agency (VITA) for its access costs associated with these transactions. VIII. The Data User shall pay VEC an initial fee of Nine Hundred Thirty-One Dollars ($931.00) for the 12-month period ending January 20, 2012. The initial fee shall be paid in advance upon the execution of this agreement Thereafter, annual renewal payments shall be due upon the anniversary date of this agreement in an amount to be determined by the VEC as reasonably necessary to cover its administrative costs. The VEC shall notify the Data User at least thirty (30) days in advance of any increase in its fees. Failure to pay any annual renewal payment shall result in the immediate termination of this agreement and the Data User's access to the VEC wage file. Notwithstanding any other provision of this agreement, the VEC rese.rves the right to increase its administrative fees at any time after thirty (30) days notice in writing to the Data User, to align them with the VEC's costs for maintaining, monitoring, and auditing the on-line access to VEC's wage file records. . IX. VEC does notguarantee the completeness or accuracy of the data. Page 2 X. VEC reserves the right to deny at any time direct access to the Data User either temporarily or permanently if the on-line workload impacts VEC production or for such other reason as VEC deems necessary. XI. In accordance with IT Security Standard, COV ITRM Standard t 501-01, Section 9.5 Data Breach Notification, if the Data User knows or reasonably suspects that any citizen personally identifiable information obtained . through this Inter-Agency Agreement has been lost, stolen or otherwise subject to unauthorized access, the Data User shall immediately notify the Information Security Officer (ISO) at the Virginia Information Technologies Agency and VEC. The notification must include the following information: . Cause(s) of the breach incident . Date(s) of the breach incident . Estimated size of the affected population (number of citizen records) . The type of data exposed . Any mitigating factors XII. Should an unauthorized disclosure of an individual's personally identifiable information take place as noted in Section IV or XI, VEC and the Data User shall jointly participate in the investigation of the incident; however, VEC, as the data owner, shall have control over any decisions regarding external reporting. The Data User shall indemnify and hold VEC harmless from all costs including fines .and penalties, related to the investigation, notification to affected individuals, and remediation of the data breach. Notwithstanding any other provision of this Agreement, VEC reserves the right to immediately terminate this Agreement if it determines the data breach was caused by Data User's negligent failure to implement and enforce adequate internal controls. VEC further reserves the right to suspend the Data User's access during the investigation of any data breach. XIII. VEC or the Data User may terminate this agreement without cause with thirty days notice in writing to the other party. XIV. VEC has the right to implement additional controls over the maintenance and safekeeping of the data. The Data User will be responsible for implementing and maintaining any additional controls. XV. This agreement shall be effective upon execution by aU parties, including all forms and addenda, and receipt by VEC of the payment specified in Section VIII. Except as stipulated in Sections X and XI, this agreement shall remain in effect until January 20,2012 and may be renewed by mutual consent. XVI. Expiration of this agreement without renewal will result in the automatic termination of the Data User's access to the data. Page 3 XVII. Any notification the Data User is required to provide VEC under this agreement shall be given to: Email address: InformationControlc&vec. viminia.aov XVIII. This document represents the entire agreement between the parties. Any modification of these terms must be in writing and signed by all parties. This Agreement shall be interpreted in accordance with the laws of the Commonwealth of Virginia. By: By: Name: John R. Broadway Title: Commissioner Agency: Virginia Employment Commission Name: Title: Agency: Dana D. Long Manager Department of Billings & Collections, City of Roanoke Date: Date: Page 4 (:7~c IN THE COUNCIL FOR THE CITY OF ROANOKE, VIRGINIA The 21st. day of March, 2Pll. No. 39083-032111. A RESOLUTION setting the allocation percentage for personal property tax relief in the City of Roanoke for the 2011 tax year. WHEREAS, in accordance with the requirements set forth in Section 58.1-3524 (C) (2) and Section 58.1-3912 (E) of the Code of Virginia, as amended by Chapter 1 of the Acts of Assembly and as set forth in item 503.E (Personal Property Tax Relief Program or "PPTRA") of Chapter 951 of the 2005 Acts of Assembly, qualifying vehicles with a taxable situs within the City commencing January 1, 2011, shall receive personal property tax relief; and, WHEREAS, this Resolution is adopted pursuant to Ordinance 37221-101705 adopted by City Council on October 17,2005. NOW THEREFORE BE IT RESOLVED by the Council of the City of Roanoke as follows: 1. That tax relief shall be allocated such as to provide 100% tax relief for qualifying personal use vehicles valued at $1,000 or less. 2. That qualifying personal use vehicles valued at $1,001-$20,000 will be eligible for 64.97% tax relief. 3. That qualifying personal use vehicles valued at $20,001 or more shall only receive 64.97% tax relief on the first $20,000 of value. 4. That all other vehicles which do not meet the definition of "qualifying" (for example, including but not limited to, business use vehicles, farm use vehicles, motor homes, etc.) will not be eligible for any form of tax relief under this program. 5. That the percentages applied to the categories of qualifying personal use vehicles are estimated fully to use all available PPTRA funds allocated to the City of Roanoke by the Commonwealth of Virginia. ATTEST: City Clerk. 2 CITY COUNCIL AGENDA REPORT To: Meeting: Subject: Honorable Mayor and Members of City Council March 21,2011 Adoption of Tax Year 2011 Personal Property Tax Relief Percentage Background: The Personal Property Tax Relief Act (PPTRA) provides relief to owners of personal use motor vehicles state wide. City Council adopted components of the amended Act in October 2005. The City uses the "Specific Relief" method to allocate the relief at the same percentage across the board to the first $20,000 of personal vehicle value. Vehicles valued at $1,000 and below are exempt from taxation. Consideration: City Council is required by the Commonwealth to annually adopt a resolution setting the percentage reduction in personal property for that year. City staff computed the effective reimbursement rate using the PPTRA Allocation Model, developed by a working group of local officials and used across the Commonwealth. The percentage reduction is calculated to distribute the $8,075,992 block grant allocation from the Commonwealth in the manner described above. The allocation model applies a five year average of personal property data to the vehicle levy from the last prior year. When the prior year levy and the calculated averages increase, as is the case this year, the relief percentage decreases. In effect since there is a fixed grant amount, the lower the average levy, the larger share each taxpayer receives. The rate as computed for tax year 2011 is 64.97%, down from the 2010 rate of 67.23%. Recommended Action: Adopt the attached resolution which establishes the percentage reduction for personal property tax relief at 64.97% for the City of Roanoke for the 2011 tax ~ear. / . rk }. \L ~ ".. ~V'\j v~--- .._~--. AN N. ER Director of Finance Distribution: Honorable Sherman A. Holland, Commissi.oner of the Revenue Honorable Evelyn W. Powers, Treasurer Christopher P. Morrill, City Manager William M. Hackworth, City Attorney Stephanie M. Moon, City Clerk Amelia C. Merchant, Director of Management and Budget CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: c1erk@roanokeva.gov JONATHAN E. CRAFT Deputy City Clerk STEPHANIE M. MOON, MMC City Clerk CECELIA T. WEBB Assistant Deputy City Clerk March 23, 2011 Cindy H. Poulton, Clerk Roanoke City School Board Roanoke, Virginia Dear Ms. Poulton: I am enclosing copy of Budget Ordinance No. 39084-032111 to appropriate funding for various educational programs, amending and reordaining certain sections of the 2010- 2011 School Grant Fund Appropriations. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, March 21,2011, and is in full force and effect upon its passage. Sincerely, 4~hJ.~~ Stephanie M. Moon, MMC City Clerk Enclosure pc: Christopher P. Morrill, City Manager William M. Hackworth, City Attorney Ann H. Shawver, Director of Finance Amelia Merchant, Director, Management and Budget ~% IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 21st day of March, 2011~ No. 39084-032111. AN ORDINANCE to appropriate funding from the Federal government and local match for various educational programs, amending and reordaining certain sections of the 2010-2011 School Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that the following sections of the 2010-2011 School Grant Fund Appropriations be, and the same are hereby, amended and reordained to read and provide as follows: Appropriations Materials and Supplies Reading Tutor Stipends Social Security Academic Coach Retiree Health Credit Social Security Virginia Retirement System Health/Dental Group Life Insurance Contracted Services Travel- Conventions & Education Capital Equipment Revenues State Grant Receipts Federal Grant Receipts Federal Grant Receipts 302-110-3300-0000-361 E-62140'-46615-9-00 302-110-0000-0340-133E-61100-41129-2-01 302-110-0000-0340-133E-61100-42201-2-01 302-110-0000-0400-157E-61100-41124-3-01 302-11 0-0000-0400-157E-611 00-42200-3-01 302-11 0-0000-0400-157E-611 00-42201-3-01 302-110-0000-0400-157E-61100-42202-3-01 302-11 0-0000-0400-157E-611 00-42204-3-01 302-11 0-0000-0400-157E-611 00-42205-3-01 302-11 0-0000-0400-157E-611 00-43313-3-01 302-110-0000-0400-157 E-611 00-45554-3-01 302-110-0000-0400-157E-61100-48821-3-01 302-000-0000-0000-361 E-00000-32340-0-00 302-000-0000-0000-133E-00000-38010-0-00 302-000-0000-0000-157E-00000-38377 -0-00 $ 11,142 12,400 950 64,000 384 3,520 5,715 369 179 70,000 4,000 31,000 $ 11,142 13,350 179,167 Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: ~ (n.InOIMJ City Clerk. [ March 21, 2011 The Honorable David Bowers, Mayor and Members of Roanoke City Council Roanoke, VA 24011 Dear Members of Council: As a result of official School Board action on March 8, 2011, the Board respectfully requests City Council approve the following appropriation: New Appropriation Total New Award Mentor Teacher Program for Hard to Staff Schools 2011-12 $11,142 Revised Appropriations Title 1, Part A School Improvement 1003(a) 2010-11 Title 1, Part A School Improvement 1003(g) 2010-11 Additional Award $13,350 $179,167 The School Board thanks you for your approval of the appropriation requests as submitted. Sincerely, ~-1\~~~ Cindy H. Pdulton, Clerk pc: William M. Hackworth Chris Morrill Ann Shawver David B; Carson ; \' Rita D. Bishop Curt Baker Margaret Lindsey Acquenatta Harris (w / details) p: 540-853-2381 f: 540-853-2951 P.O. Box 13145 Roanoke, VA 24031 www.rcps.info ROANOKE CITY PUBLIC SCHOOLS Strong Students. Strong Schools. Strong City. School Board David B. Carson Chairman. Jason E. Bingham Vice Chairman Mae G. Huff Annette Lewis Suzanne P. Moore Todd A. Putney Lori E. Vaught Dr. Rita D. Bishop Superintendent Cindy H. Poulton Clerk of the Board CITY COUNCIL AGENDA REPORT To: Meeting: Subject: Honorable Mayor and Members of City Council March 21,2011 School Board Appropriation Req uest Background: As the result of official School Board action at its March 21 st meeting, the Board respectfully requested that City Council appropriate funding as outlined in this report. The Mentor Teacher Program for Hard-to-Staff Schools grant of $11 ,142 provides funding to support the division in enhancing the mentor teacher program in designated schools. Funding is provided based on the number of teachers with zero years experience in the , designated Hard-to-Staff Schools. The program is 100% funded by state funds and will end June 30, 2011. The Title I School Improvement 1 003(a) program grant provides federal funds of $13,350 to aid the division in efforts to increase student learning at low-performing schools. The program also will help fund the opportunity for students to choose a higher-performing school as an alternative. The School Improvement 1 003(a) fund grants were originally made to Addison Middle School and Hurt Park and Round Hill Elementary Schools. The revised additional amount reflects the additional award received for Lincoln Terrace Elementary. The program will be fully reimbursed by federal funds and will end September 30, 2011. The Title I School Improvement 1003 (g) grant will use federal funds of $179,167 to aid the division in its effort to increase student learning at low-performing schools. The program also will help fund the opportunity for students to choose a higher-performing school as an alternative. The School Improvement 1003(g) award was revised to include funding for Fleming High School. The original award included support for Addison Middle School and Hurt Park Elementary School. The program will be fully reimbursed by federal funds and will end September 30,2013. Recommended Action: We recommend that you concur with this report of the School Board and adopt the attached budget ordinance to establish revenue estimates and to appropriate funding as outlined. A~ Director of Finance Distribution: Council Appointed Officers Rita D. Bishop, Superintendent, RCPS Curtis Baker, Deputy Superintendent for Operations, RCPS CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: c1erk@roanokeva.gov JONATHAN E. CRAFT Deputy City Clerk STEPHANIE M. MOON, MMC City Clerk CECELIA T. WEBB Assistant Deputy City Clerk March 23, 2011 Cindy H. Poulton, Clerk Roanoke City School Board Roanoke, Virginia Dear Ms. Poulton: I am enclosing copy of Resolution No. 39085-032111 accepting the former Huff Lane Elementary School from the School Board, which has advised that it is no longer needed for educational purposes. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, March 21,2011. Sincerely, ~)Y).~~ Stephanie M. Moon, MMC City Clerk Enclosure pc: Christopher P. Morrill, City Manager William M. Hackworth, City_Attorney Ann H. Shawver, Director of Finance Amelia Merchant, Director, Management and Budget ~ IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 21st day of March, 2011~. No~' .39085;'032111: A RESOLUTION accepting the former Huff Lane Elementary School from the School Board, which has advised that it is no longer needed for educational purposes. WHEREAS, by Resolution adopted February 8, 2011, the School Board has determined that the former Huff Lane Elementary School property is no longer needed for school purposes; WHEREAS, pursuant to the joint policy of the City and the School Board entitled "Use of City Property by School Board," as amended through January 19,2010, (the "Policy"), City Council is required, if it desires to accept such property and release it from being used for school purposes after being notified by the School Board of its determination that the property is no longer needed for school purposes, to adopt within sixty days of receipt of the School Board's Resolution a Resolution accepting the property; and WHEREAS, City Council desires to accept the former Huff Lane Elementary School property. THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke that it hereby ( accepts the former Huff Lane Elementary School property, and directs the City Manager to proceed with the joint inspection of the property with representatives of the School Board, and to report back to Council, as provided in the Policy. ATTEST: ~hi.'1~ February 22, 2011 The Honorable David Bowers, Mayor . and Members of Roanoke City Council Roanoke, VA 24011 Dear Members of Council: As a result of official School Board action on February 8, 2011, the Board adopted the attached resolution regarding Huff Lane Elementary School. The School Board respectfully requests City Council receive the Board's determination that Huff Lane Elementary School is no longer needed for educational purposes as the school has been consolidated with Round Hill Elementary School effective with the 2010-11 school year. The School Board appreciates your support of the determination as presented. Chairman Attachment pc: William M. Hackworth Chris Morrill Brian Townsend Rita D. Bishop Curt Baker Cindy Poulton, Clerk p: 540-853-2381 f: 540-853-2951 P.O. Box 13145 Roanoke, VA 24031 www.rcps.info .E\J ~'LI ROANOKE CITY PUBLIC SCHOOLS Strong Students. Strong Schools. Strong City. School Board David B. Carson Chairman Jason E. Bingham Vice Chairman Mae G. Huff Annette Lewis Suzanne P. Moore Todd A. Putney Lori E. Vaught Dr. Rita D; Bishop Superintendent Cindy H. Poulton Clerk of the Board A RESOLUTION NOTIFYING THE CITY COUNCIL OF THE SCHOOL BOARD'S DETERMINATION THAT HUFF LANE ELEMENTARY IS NO LONGER NEEDED FOR SCHOOL PURPOSES WHEREAS, the School Board has determined that the real property known generally as Huff Lane Elementary is no longer needed for school purposes; and WHEREAS, in accordance with School Board Policy DN and an agreement between the City of Roanoke and the School Board entitled "Release of Real Property ( From Educational Uses" dated September 9, 1985, the School Board intends to inform the City Council that Huff Lane Elementary is no longe~ needed for school purposes; and WHEREAS, upon adoption of this resolution, the School Board, by its Chair, will send a letter to City Council informing them of the School Board's determination that Huff Lane Elementary is no longer needed for educational purposes and articuhiting the basis for such determination. THEREFORE BE IT RESOLVED by the Roanoke City School Board that it hereby determines that the real property known generally as Huff Lane Elementary is no longer needed for school purposes. BE IT FURTHER RESOLVED that the School Board Chair is tasked with sending a letter to City Council notifying them of the School Board's determination that' Huff Lane Elementary is no longer needed for educational purposes and articulating the basis for such determination. DATE: d..-<r - \\ ATTEST: ~\{~ CLERK . CITY COUNCIL AGENDA REPORT To: Meeting: Su bject: Honorable Mayor and Members of City Council March 21,2011 Acceptance of the Huff Lane Elementary School Property Backg rou nd: Pursuant to the joint policy of the City and the School Board entitled "Use of City-Owned Property by School Board", on February 8, 2011 the School Board adopted a Resolution declaring that the Huff Lane Elementary School property was no longer needed for school purposes. The policy requires the City Council, if it desires to accept such property, to then act to accept the property and release it from being used for school purposes within sixty (60) days of the School Board's action. Considerations: Acceptance of the property from the School Board will allow the City to undertake appropriate steps for the consideration of the reuse and/or disposition of the property. Recommended Action: Adopt a Resolution accepting the Huff Lane Elementary School property from the School Board, and direct the City Manager to undertake such follow-up actions as contained in Section V(E) Inspection of the Policy. CHRISTOPHER P. MORRILL City Manager Distribution: Council Appointed Officers Sherman Stovall, Assistant City Manager for Operations Brian Townsend, Assistant City Manager for Community Development 2011 VIRGINIA INDEX OF PERFORMANCE AWARDS (VIP) Governor McDonnell and the Board of Education announced on Thursday, January 13, 2011 that 728 schools and nine school divisions earned 2011 Virginia Index of Performance awards for advanced learning and achievement. The incentive program, which was created by the Board of Education in 2007, recognizes schools and divisions that achieve excellence goals and far exceed minimum state and federal accountability standards. Crystal Spring Elementary and Grandin Court Elementary were two of the 323 schools to earn the Board of Education Excellence Award, the second-tier honor in the VIP program. These schools and divisions also have met all state and federal accountability benchmarks for at least two consecutive years and have made significant progress toward goals for increased student achievement and expanded educational opportunities set by the board. Preston Park was one of 289 schools that earned the Board of Education Competence to Excellence Award for having met all state and federal benchmarks for at least two consecutive years and are making progress toward the goals of the Governor and the Board of Education. ROANOKE'S FIRST YOUTH NEIGHBORHOOD ORGANIZATION Nine youth from Roanoke attended the Virginia Statewide Neighborhood Conference with the assistance of Roanoke Schools in Chesterfield, Virginia, in 2009. Upon their return, they decided to establish a youth group. Because of their enthusiasm they were asked to help plan the youth workshops for the 2010 conference. (nYouth Cafen a component of the conference) which was held here in Roanoke last year. After the conference the group organized and are now being sponsored by the Melrose/Rugby Neighborhood Forum where Estelle McCadden is the President of the neighborhood organization. Thus, we now have Roanoke's first Youth Neighborhood Organization. Some of the projects planned are: plant a small garden and sell the produce from it, have a fun day in June 2011 and have the neighborhood organizations of the city send youth representatives to learn how to organize a group ~ their area. Youth involved are: Brandon Dennis, Tm\lol1n(l J'l4c~adden, Diondre Alexander, Daniellc William~ Brandon Bright, Kaileigh Robertson, Bethany Jones, Kyree clegg,fnthony Hairston, Jr., Brian Garnett and Damonte Webb. Their advisors are: Wan~a Dennis, Vickie Meeks Miller, Lanai Cleg~ Amber Yopp and Vonda Wrigh7 'l?~ o~c IN THE COUNCIL OFTHE CITY OF ROANOKE, VIRGINIA, The 21st day of March, 2011. No. 39086-032111. AN ORDINANCE providing for the conveyance of certain City-owned property and property interests to the Virginia Department of Transportation (VDOT) to support the Riverland Road/Bennington Street/Mount Pleasant Boulevard Intersection Improvements Project ("Project"); authorizing the City Manager to execute the necessary documents providing for the conveyance of the City-owned property and property interests, upon certain terms and conditions; and dispensing with the second reading of this ordinance. WHEREAS, a public hearing was held on March 21,2011, pursuant to ggI5.2-1800 and 15.2-1813, Code of Virginia (1950), as amended, at which hearing all parties in interest and citizens were afforded an opportunity to be heard on such conveyance. BE IT ORDAINED by the Council of the City of Roanoke that: 1. To provide for the Riverland Road/Bennington Street/Mountain Pleasant Boulevard Intersection Improvements Project, the City Manager is hereby authorized, for and on behalf of the City, to execute the necessary documents providing for the following conveyances of City-owned property and property interests, to the Virginia Department of Transportation, in accordance with the terms and conditions as more particularly stated in the City Manager's report to this Council dated March 21,2011: a. A Deed conveying a portion of Tax Map No. 4250203, located on Bennington Street, S.E., consisting of 13,591 square feet, more or less, in fee simple, in order for the property to be used by VDOT as a right of way to support the Project, b. A Deed of Easement conveymg a permanent maintenance easement across a portion of Tax Map No. 4250203, located on Bennington Street, S.E., consisting of a variable length and width totaling 9,851 square feet, more or less, to permit future maintenance of proposed drainage improvements, c. A Deed of Easement conveymg a temporary construction easement across a portion of Tax Map No. 4250203, located on Bennington Street, S.E., consisting of 27,619 square feet, more or less, to accommodate reconstruction 0 f the entrances to the fire station on that parcel and construction of drainage improvements; and d. A Deed of Easement conveying a temporary construction easement across a portion of Tax Map No. 4350701, consisting of a variable length and width totaling 8,306 square feet, more or less, to accommodate construction of the Project. 2. . All documents necessary for this conveyance shall be in form approved by the City Attorney. 3. Pursuant to the provisions of Section 12 ofthe City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: ~krn.~ 2 we IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 21st day of March, 2011. No. 39087-032111. AN ORDINANCE authorizing the conveyance of a permanent above ground and underground utility easement, of variable length and width totaling 3,920 square feet, more or less, across City-owned property located on Bennington Street, S.E., designated as Tax Map No. 4250203, to Appalachian Power Company, upon certain terms and conditions; and dispensing with the second reading by title ofthis ordinance. WHEREAS, a public hearing was held on March 21,2011, pursuant to 9915.2-1800 and 15.2-1813, Code of Virginia (1950), as amended, at which hearing all parties in interest and citizens were afforded an opportunity to be heard on such conveyance. BE IT ORDAINED by the Council of the City of Roanoke that: 1. The City Manager and City Clerk are hereby authorized, for and on behalf 0 f the City, to execute and attest, respectively, the necessary documents providing for the conveyance of a permanent above ground and underground utility easement, of variable length and width, totaling 3,920 square feet, more or less, across City-owned property located on Bennington Street, S.E., designated as Tax Map No. 4250203, to Appalachian Power Company, to permit relocation and future maintenance of above ground and underground utilities owned by Appalachian Power Company, as more particularly set forth in the City Manager's report to this Council dated March 21, 2011. 2. All documents necessary for this conveyance shall be in a form approved by the City Attorney. 3. Pursuant to the provisions of Section 12 ofthe City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: ~ 'h-t. on()<lvv City Clerk G 2 02L IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 21st: day of March, 2pll. No. 39088-032111. AN ORDINANCE authorizing the conveyance of a permanent above ground and underground utility easement, of variable length and width totaling 11,720 square feet, more or less, across City-owned property located on Bennington Street, S.E., designated as Tax Map No. 4250203, to Verizon Virginia, Inc. (aka Verizon), upon certain terms and conditions; and dispensing with the second reading by title of this ordinance. WHEREAS, a public hearing was held on March 21,2011, pursuant to SS15.2-1800 and 15.2-1813, Code of Virginia (1950), as amended, at which hearing all parties in interest and citizens were afforded an opportunity to be heard on such conveyance. BE IT ORDAINED by the Council ofthe City of Roanoke that: 1. The City Manager and City Clerk are hereby authorized, for and on behalf of the City, to execute and attest, respectively, the necessary documents providing for the conveyance of a permanent above ground and underground utility easement, of variable length and width, totaling 11,720 square feet, more or less, across City-owned property located on Bennington Street, S.B., designated as Tax Map No. 4250203, to Verizon Virginia, Inc. (aka Verizon), to permit relocation and future maintenance of above ground and underground utilities owned by Verizon Virginia, Inc. (aka Verizon), as more particularly set forth in the City Manager's report to this Council dated March 21,2011. 2. All documents necessary for this conveyance shall be in a form approved by the City Attorney. 3. Pursuant to the provisions of Section 12 ofthe City Charter, the second reading of this ordinance by title is hereby dispensed with. - });.~OVYv- City Clerk L 2 CITY COUNCIL AGENDA REPORT To: Meeting: Subject: Honorable Mayor and Members of City Council March 21 , 2011 Riverland Road/Bennington Street/Mount Pleasant Blvd. Intersection Improvements VDOT Project UOOO-128-132 Background: The Virginia Department of Transportation (VDOT) has programmed an intersection improvement project at the intersection of Riverland Road, Bennington Street, and Mount Pleasant Boulevard. The project is currently in the right of way acquisition phase with construction scheduled for the summer of 2012. Considerations: The City of Roanoke owns two parcels of land which will be affected by the proposed improvements. More specifically, these parcels include tax parcel 4250203, on which Fire Station No. 11 (Bennington Street, S.E.) is located, and tax parcel 4350701, on which a portion of the Roanoke .River Greer)way exists. A portion of the Fire Station property, tax parcel 4250203, is to be acquired by VDOT as right of way to support the project. This area, of variable length and width totaling 13,591 square feet, more or less, to be conveyed in fee simple, includes property across the front of the Fire Station parcel immediately adjacent to the intersection and will accommodate the construction of curb, gutter, and sidewalk. Also, on the Fire Station parcel, the City is asked to provide: . a temporary construction easement to VDOT, of variable length and width totaling 27,619 square feet, more or less, to accommodate reconstruction of the entrances to the station and construction of drainage improvements, . a permanent drainage easement to VDOT, of variable length and width totaling 9,851 square feet, more or less, to permit future maintenance activities on the prqposed drainage improvements, · a permanent utility easement to Verizon, of variable length and width totaling 11,720 square feet, more or less, to permit relocation and future maintenance of above ground and underground utilities owned by Verizon, and · a permanent utility easement to' Appalachian' Power Company, of variable length and width totaling 3,920 square feet, more or less, to . permit relocation and future maintenance of above ground and underground utilities owned by Appalachian Power Company. The project will not affect the physical location of the Fire Station and appropriate measu res will be incorporated to maintain access for fire apparatus both during and after construction. On tax parcel 4350701, on which the Greenway is located, the City is asked to provide only a temporary construction easement, of variable length and width totaling 8,306 square feet, more or less, to accommodate construction of the project. Any disru ption of the use of the Greenway will be carefully coordinated with the City to minimize inconvenience to Greenway users. Any work that may preclude use of the Greenway will be done at night when the Greenway is closed. The City Manager, with Council's concurrence, has previously indicated to VDOT (letter dated October 29, 2009) that the City would dedicate any. City- owned property required for right of way purposes. Further, no compensation is expected for any City-owned property requ ired for easement pu rposes. 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'I 11 ! . i~ ~~ , u ~ ~!:j t ~M Ii e:~:*Is~t_. l~ ~ ,~I!~~"~. ~i1~~ dtiil-~..6:'It..~ilil II: { j I .~ ~ Ii' s~~~ \V Ilt~ ii' ~ ~~~5~ $' -# ~# <%-<0' "'oq". ;,...... ~~ ~.....,p !'.!- '" . lIiu "'" ~ CD CD CD ::i It;j It') \IS ~ 11'\ ~ "If;:; !5<-i '" ~ III t;; ~ "'" '" ... l:j0ll", \5 '" ~ ~ ~ (S~B\ lE ~ is ~~~ Iii ~ S ~ ::: ~ \(! ... <-i'" ~ 0; '" Cl , 'I :t!~~ "" tl ~ ~ !II ~ ~ ~bl ~ ~ ~ 5 ~ '" ~~ ~ ~ ~ ~ ~ ~ : I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I NOTICE OF PUBLIC HfARING The Cit-y of Roanoke proposes to convey a 1_ __ portion of a parcel of City: owned. property to the: Virginia Department of Transportation (VDOT), designated as a portion 'of Tax Map No. 4250203, consisting of 13,591 square : feet, more or less, in order for the property to be used by VDOT as a right of way to support a VDOT intersection improvement project at the intersection of Riverland Road, Bennington Street, and Mount Pleasant' Boulevard. The City also ' proposes to convey (1) a permanent maintenance easement t6 VDOT across a portion of Tax Map No. 4250203, of variable length ! and width totaling 9,851 square feet, more or less, to permit future maintenance' of proposed drainage i improvements; (2) a: temporary construction easement to VDOT across a portion of Tax Map No. 4250203; of variable length and width totaling 27,619 square feet, more or less, 'to accommodate reconstruction of the entrances to the fire station on that parcel and 'construction of drainage improvements; (3) permanent above ground and underground utility easements to Appalachian Power Company, of variable length and width totaling 3,920 square feet, more or less, and Verizon, of variable length and width totaling 11,720 square feet, more or less, across portions of Tax Map No. 4250203, to permit certain utility improvements, relocation and maintenance of certain facilities owned I by those companies; and! ( 4 ) ate m p 0 r arYl I construction easement to , VDOT across a portion Of(' ~ Tax Map No. 4350701, of I variable length and width I totaling 8,306 square feet, :more or less, to I accommodate construction of the project. Pursuant to the requirements of ~~15.2-1800 and 1813, Code of Virginia (1950) as amended; notice is hereby given that the City Council of the City 6f Roanoke will hold a public hearing on the above matter at its regular meeting to be held on' Monday, March 21, 2011, commencing at 7:00 p.m., in the Council Chambers, 4th Floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., Roanoke, Virginia, 24011. Further information is - - - - - - - - - ~ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - + - - - - - - - - available from the Office of - - - - the City Clerk for the City of Roanoke at (540) 853-2541. . Citizens shall have the opportunity to be heard and express their opinions on Billing Servic said matter. ative If you are a person with a disability who needs accommodations for this hearing, please contact the City Clerk's ,Office at (540) 853-2541, before 12:00 ! noon on Thursday, March I 17,2011. I' GIVEN under my hand this 8th day ot.March, 2011. STEPHANIE M. MOON CITY CLERK The Roanoke Times Roanoke, Virginia Affidavit of Publication The Roanoke Times - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - + -,- - - - - - - CITY OF ROANOKE TRANSPORTATION 1802 COURTLAND ROAD, E ROANOKE VA 24012 DIVISIO REFERENCE: 80177631 12562994 to VD NPH-Conveyance State of Virginia City of Roanoke I, (the undersigned) an authorized representative of the Times-World Corporation, which corporation is publisher of the Roanoke Times, a daily newspaper published in Roanoke, in the State of Virginia, do certify that the annexed notice was published in said newspapers on the following dates: City/County of Roanoke, Commonwealth/State of Vir~ia. Sworn and subscribed before me this _JL~~_day of APRIL 2011. Witness my hand and official seal. ~'It- --fil14f.L/+ Notary Public PUBLISHED ON: 03/11 \\\111'1'1" ,\\ " ,\' h.. McEtvlt "'" ...... t>..t'- ...... "L'-z " '~,"-... ...<.....~-" . ,: ~ ;.' NOTARY ....~ ~ .~,.;:, : PUBLIC '. 'A\ -:. -.: . .,.. : *: REG. #332964 : * : ; - ~ MY COMMISSION: i ~c;.?... ~XPIRE :::!!!:~ "'~.' ',..s::"iJ -:..-~__ t.. . .'_ ~~ ;-""'. .'~' .... V4'~ .... ., ~~ ,.... "'" cALTH.Cl~ ..,...'.... 1"111111\\\\ TOTAL COST: FILED ON: 349.44 03/11/11 Authorized Signature: I (12562994) VJc-- NOTICE OF PUBLIC HEARING The City of Roanoke proposes to convey a portion of a parcel of City owned property to the Virginia Department of Transportation (VDOT), designated as a portion of Tax Map No. 4250203, consisting of 13,591 square feet, more or less, in order for the property to be used by VDOT as a right of way to support a VDOT intersection improvement project at the intersection ofRiverland Road, Bennington Street, and Mount Pleasant Boulevard. The City also proposes to convey (1) a permanent maintenance easement to VDOT across a portion of Tax Map No. 4250203, of variable length and width totaling 9,851 square feet, more or less, to permit future maintenance of proposed drainage improvements; (2) a temporary construction easement to VDOT across a portion of Tax Map No. 4250203, of variable length and width totaling 27,619 square feet, more or less, to accommodate reconstruction of the entrances to the fire station on that parcel and construction of drainage improvements; (3) permanent above ground and underground utility easements to Appalachian Power Company, of variable length and width totaling 3,920 square feet, more or less, and Verizon, of variable length and width totaling 11,720 square feet, more or less, across portions of Tax Map No. 4250203, to permit certain utility improvements, relocation and maintenance of certain facilities owned by those companies; and (4) a temporary construction easement to VDOT across a portion of Tax Map No. 4350701, of variable length and width totaling 8,306 square feet, more or less, to accommodate construction of the project. Pursuant to the requirements of ~~15.2-1800 and 1813, Code of Virginia (1950) as amended, notice is hereby given that the City Council of the City of Roanoke will hold a public hearing on the above matter at its regular meeting to be held on Monday, March 21, 2011, commencing at 7:00 p.m., in the Council Chambers, 4th Floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., Roanoke, Virginia, 24011. Further information is available from the Office of the City Clerk for the City of Roanoke at (540) 853-2541. c Citizens shall have the opportunity to be heard and express their opinions on said matter. If you are a person with a disability who needs accommodations for this hearing, please contact the City Clerk's Office at (540) 853-2541, before 12:00 noon on Thursday, March 17, 2011. GIVEN under my hand this ~ day of M::lrch , 2011. STEPHANIE M. MOON Notice to Publisher: Publish in the Roanoke Times once on Friday, March 11,2011. Send affidavit to: Stephanie M. Moon, CMC, City Clerk 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011 (540) 853-2541 Send Bill to: City of Roanoke Transportation Division Attn: Mark Jamison 1802 Courtland Road, N. E. Roanoke, Virginia 24012 Agenda Item C.1 ,PotentiaIGreenway..&~:rrai'i:Systern G~y :rra~ ' . . Va.1crie~mer ~-2\ -\ \ C- 0\ 9) Roanoke City Council Thank the Planning Department Chris Chittum, Tom Carr, Daniel Dart (Parks and Rec). Mr. Chittum came to two of our neighborhood meetings and has been very responsive. Thank the Planning Commission for their efforts over the last six months. They engage the neighbors who attended every work session. A special thanks to Rick Williams for coming to one of our meetings and taking a second look around the property on his own. AND for putting up with my YouTube clips and all the other material I inundated him with. It was a true interactive partnership that if followed five years ago would have save a lot of heartache. I strongly recommend this inexpensive process for all future projects. The expertise in the Planning Department is underrated. There are several important items I'd like to bring to your attention and consideration. The most important is certainty of the plan. The Planning Commission agreed at their Thursday meeting to strike any leasing of the designated green space for lease or future sale. The portion on Portland designated for urban agriculture is an exception. Page 14 shows a good picture for passive natural area is preferred with the anticipated greenway feeder trails. Page 15 showing vineyards and orchards is not practical in the residential neighborhood. Our neighborhood strongly requests that you consider the $1.5 million in Parks and Rec be used for the "greening" of the Countryside property. As the Planning Commission agreed it would spruce up/clean up the dilapidated look of the property since the golf course closed. I understand from the March 7 briefing that the City Manager recommends this investment. Not only will it improve the economic outlook of the property but also it will go a long way in healing the wounds the neighborhood has endured over the last five years. In addition we would like to be included on the evaluation team as detailed on page 25. One or two neighbors associated with their particular area. I feel sure something can be worked out to include a member of the neighborhood. We don't care who the responder is just what they are proposing. I'm speaking now for the Countryside Drive neighbors. Their property is the most effected. Their backyards are limited by an alleyway/right of way so they have very little usable space in their back yards. Their front yard view of the tenth fairway compensated for that. I am asking for them that you consider leaving the 10th fairway void of development. As far as the immediate future. Spring is coming and the fairway grass is growing again. We ask that you please consider mowing the center portions of the 10th, 11 th 12th fairway. The 50-foot mowing around the homes still leaves the unsightly middle. With the large mowers already there it would take little time and effort to finish up the center portions where residential homes reside. I also ask that the cement barricades be removed from the cart paths. That would leave only the barricades at the entrance and pavilion. The barricades removed on Mattaponi have not caused a problem. All people do is walk around the cart path barriers anyway. Yes we miss the golf course and to some there will be nothing that will every replace it. When it was closed we knew it was the end. Again it would go a long way if the greenway feeder trails and natural areas would be address sooner then later. Thank you and thanks again to the Planning Dept. and Planning Commission. :J:>. ~ [lpSV\ef" To: The Honorable City Council Members and the City of Roanoke From: The Dorchester Court Neighborhood Association and its Assigns Date: March 21, 2011 at 7:00 P.M. RE: Disposition of Huff Lane Park Property We the Dorchester Court Neighborhood Association (herein the "Association") would like the Honorable City Council Members and the City of Roanoke (herein the "City') to consider our opinion in the Disposition ofthe Huff Lane Park Property, (herein the "Park"). Thank you in advance for your attention to this matter. We think there are a lot of things that we agree upon and one of them is that for the future of our children, the City needs more Parks and Recreation. Once the land is sold off, we cannot return to a Park-that is gone forever. The Association feels that the Park is not a Fund Raiser for Round Hill School. The Park is an entity unto itself for future generations of children. Once the Park is leveled, the entire Park should be dedicated as this was the Grantor's wishes. The issue is not the school, but the greater good, and that is the land for the entire community-especially the children. We have a large tax base to pay for schools, a food tax and many other resources to pay for Round Hill School. Don't hold the Park Ransom for Round Hill. In addition, it is not practical to invade the neighborhood or to eliminate any section of the park or to break the barrier of Valley View mall as proposed by Court Rosen to the Association at our meeting. As it stands now, the property is land-locked and it should remain so. If any building is placed on the property it should be accessible only by a few cars or by foot, like rest rooms, or picnic shelters, or a concession stand for the ball park. In other words, the scheme of the land would be suitable for Recreation only and the Association feels very strongly about that. Mr. Court Rosen asked to enter a dialog about this at one other meeting and then the next meeting he brought plans for a supposed hotel. This offended the Association because we didn't really feel like we had a choice in the matter. We don't feel like anything commercial would be beneficial as it would add traffic to the neighborhood and would further blight an already existing problem as evidenced by past problems with buildings in the area. Further, we just do not think it is prudent to connect with Valley View. A Hotel next to a Park is not proper. It just doesn't fit the scheme of things. The Association feels like we need to look at this in a "Green" way. The Association would like a fitness trail or a Recreation Center, perhaps a YMCA would not be out ofthe question. We need to dream big here for our children's future. We don't need to "cut off the nose to spite the face," because we don't need any more hotels or shops as evidenced by the decline in the economy and the closing of Crossroads and Tanglewood stores, and dozens of strip malls. Even Valley View property is turning over weekly. What happens when a motel or other store doesn't pan out and the next owner isn't thinking green and wants to pave the whole lot? What could the Association do then? The Association remains confident that the City will do what is best for the Association AND for Round Hill School in the long run, which is to make a Park out of the ENTIRE lot. This is more futuristic thinking and is a real "WIN" for everyone. The Association feels that building more commercial property is a losing proposition for everyone, especially Mother Nature. We need more Parks, especially within the City proper. Let's continue to work on what we agree upon. Thank you. Sincerely, Dr. Amy Cosner, President for Dorchester Court Neighborhood Association 2011