HomeMy WebLinkAboutCouncil Actions 04-04-11
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39089-040411
ROANOKE CITY COUNCIL
INFORMAL SESSION
APRIL 4, 2011
9:00 A.M.
EOC CONFERENCE ROOM
ROOM 159
AGENDA
Call to Order -- Roll Call - All present.
A communication from Mayor David A. Bowers requesting that Council convene in a
Closed Meeting to discuss vacancies on certain authorities, boards, commissions and
committees appointed by Council, pursuant to Section 2.2-3711 (A)(1), Code of Virginia
(1950), as amended. (7-0)
A communication from Council Member Anita J. Price, Chair, City Council Personnel
Committee, requesting that Council convene in a Closed Meeting to discuss a
personnel matter, being the mid-year performance evaluation of the City Clerk, pursuant
to Section 2.2-3711(A)(1), Code of Virginia (1950), as amended. (7-0)
A communication from the City Attorney requesting that Council convene in a Closed
Meeting to consult with legal counsel on a specific legal matter requiring the provision of
legal advice, pursuant to Section 2.2-3711(A)(7), Code of Virginia (1950), as amended.
(7-0)
ITEMS LISTED ON THE 2:00 P.M. COUNCIL DOCKET REQUIRING
DISCUSSION/CLARIFICATION AND ADDITIONS/DELETIONS TO THE 2:00 P.M.
AGcENDA. NONE.
TOPICS FOR DISCUSSION BY THE MAYOR AND MEMBERS OF COUNCIL. NONE.
1
BRIEFINGS:
. Budget - Financial Planning FY12
2 hours
AT 1:01 P.M., THE MAYOR RECESSED THE MEETING UNTIL 2:00 P.M., FOR A
CLOSED MEETING.
2
ROANOKE CITY COUNCIL
REGULAR SESSION
APRIL 4, 2011
2:00 P.M.
CITY COUNCIL CHAMBER
AGENDA
1. Call to Order--RolI Call. All present. (Council Member Lea
arrived at 2:05 p.m.)
The Invocation was delivered by The Reverend Thomas Bradley
Smith, Jr., Senior Pastor, Rosalind Hills Baptist Church.
The Mayor called for a moment of silence in recognition of the anniversary
of the death of Martin Luther King, Jr.
The Pledge of Allegiance to the Flag of the United States of America was
led by Mayor David A. Bowers.
Welcome. Mayor Bowers.
NOTICE:
Today's Council meeting will be televised live and replayed on RVTV Channel 3
on Thursday, April 7 at 7:00 p.m., and Saturday, April 9 at 4:00 p.m. Council
meetings are offered with closed captioning for the hearing impaired.
ANNOUNCEMENTS:
THE PUBLIC IS ADVISED THAT MEMBERS OF COUNCIL RECEIVE THE
CITY COUNCIL AGENDA AND RELATED COMMUNICATIONS, REPORTS,
ORDINANCES AND RESOLUTIONS, ETC., ON THE THURSDAY PRIOR TO
THE COUNCIL MEETING TO PROVIDE SUFFICIENT TIME FOR REVIEW OF
INFORMATION.
3
THE CITY CLERK'S OFFICE PROVIDES THE MAJORITY OF THE CITY
COUNCIL AGENDA ON THE INTERNET FOR VIEWING AND RESEARCH
PURPOSES. TO ACCESS AGENDA MATERIAL, GO TO THE CITY'S
HOMEPAGE AT WWW.ROANOKEVA.GOV.CLlCK ON THE GOVERNMENT
ICON.
NOTICE OF INTENT TO COMPLY WITH THE AMERICANS WITH
DISABILITIES ACT. SPECIAL ASSISTANCE IS AVAILABLE FOR DISABLED
PERSONS ADDRESSING CITY COUNCIL. EFFORTS WILL BE MADE TO
PROVIDE ADAPTATIONS OR ACCOMMODATIONS BASED ON INDIVIDUAL
NEEDS OF QUALIFIED INDIVIDUALS WITH DISABILITIES, PROVIDED THAT
REASONABLE ADVANCE NOTIFICATION HAS BEEN RECEIVED BY THE
CITY CLERK'S OFFICE.
PERSONS WISHING TO ADDRESS COUNCIL WILL BE REQUIRED TO
CONTACT THE CITY CLERK'S OFFICE PRIOR TO THE MONDAY COUNCIL
MEETING, OR REGISTER WITH THE STAFF ASSISTANT AT THE
ENTRANCE TO THE COUNCIL CHAMBER PRIOR TO COMMENCEMENT OF
THE COUNCIL MEETING. ONCE THE COUNCIL MEETING HAS CONVENED,
THERE WILL BE NO FURTHER REGISTRATION OF SPEAKERS, EXCEPT
FOR PUBLIC HEARING MATTERS. ON THE SAME AGENDA ITEM, ONE TO
FOUR SPEAKERS WILL BE ALLOTTED FIVE MINUTES EACH; HOWEVER,
IF THERE 'ARE MORE THAN FOUR SPEAKERS, EACH SPEAKER WILL BE
ALLOTTED THREE MINUTES.
ANY PERSON WHO IS INTERESTED IN SERVING ON A CITY COUNCIL
APPOINTED AUTHORITY, BOARD, COMMISSION OR COMMITTEE MAY
CONTACT THE CITY CLERK'S OFFICE AT 853-2541, OR ACCESS THE
CITY'S HOMEPAGE TO OBTAIN AN APPLICATION.
THE COUNCIL OF THE CITY OF ROANOKE IS SEEKING APPLICATIONS
FOR THE FOLLOWING CURRENT OR UPCOMING VACANCIES:
ROANOKE PUBLIC LIBRARY BOARD - ONE VACANCY
ROANOKE NEIGHBORHOOD ADVOCATES - ONE VACANCY
VIRGINIA WESTERN COMMUNITY COLLEGE BOARD (Government,
Industry and Business Criteria) - TWO VACANCIES
2. PRESENTATIONS AND ACKNOWLEDGEMENTS:
Recognition of the U. S. Department of Education, Office for Civil Rights Poster
Contest Winner. The Mayor recognized and presented a personal framed
copy of the poster to Kevin Taylor, student, and Toni Belton, Principal,
Roanoke Academy Elementary School.
4
Recognition of the two Fair Housing Poster Contest Winners.
The Mayor recognized Imani McNeal, 3rd grader, and Toni Belton, Principal,
Roanoke Academy; and Mariah Sellers, 5th grader and Terri Pritchard,
Principal, Grandin Court Elementary School.
A Proclamation declaring the month of April 2011 as Fair Housing Month. The
Mayor presented the proclamation to the City Manager.
A Proclamation declaring the month of April 2011 as Autism Awareness Month.
The Mayor presented the proclamation to Lavada Robertson,
representative of Autism Speaks.
A Proclamation declaring the month of April 2011 as Parliamentary Law Month.
The Mayor presented the proclamation to Jennie Sue Murdock, President,
Roanoke Valley Unit, National Association of Parliamentarians.
A Proclamation declaring the week of April 10 - 16, 2011 as National Volunteer
Week. The Mayor presented the proclamation to Allison Jorgensen,
representative of Council of Community Services; and recognized Andrea
Martin, City of Roanoke Volunteer Coordinator.
3. HEARING OF CITIZENS UPON PUBLIC MATTERS:
CITY COUNCIL SETS THIS TIME AS A PRIORITY FOR CITIZENS TO BE
HEARD. MATTERS REQUIRING REFERRAL TO THE CITY MANAGER WILL
BE REFERRED IMMEDIATELY FOR RESPONSE, RECOMMENDATION OR
REPORT TO COUNCIL.
The following individuals appeared before the Council:
Valerie Garner, Tom Clarke, Robert Gravely, Evelyn Bethel, Chris Kocher,
Amanda Jennings, Tammy Javier, Lisa O'Neill, Jerry Polverno, Ray
Williams.
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4.
CONSENT AGENDA
(APPROVED 7-0)
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE
CONSIDERED TO BE ROUTINE BY THE MEMBERS OF CITY COUNCIL AND
WILL BE ENACTED BY ONE MOTION. THERE WILL BE NO SEPARATE
DISCUSSION OF THE ITEMS. IF DISCUSSION IS DESIRED, THE ITEM WILL
BE REMOVED FROM THE CONSENT AGENDA AND CONSIDERED
SEPARATELY.
C-1 A communication from the City Clerk advising of the resignation of
Lauren D. Saunders as a member of the Roanoke Public Library Board, effective
immediately.
RECOMMENDED ACTION: Accepted the resignation and received and
filed the communication.
C-2 A communication from Walter J. Kucharski, Auditor of Public Accounts,
Commonwealth of Virginia, with regard to the audit of the Clerk of Circuit Court of
the City of Roanoke for the 2010 calendar year.
RECOMMENDED ACTION: Received and filed.
C-3 Report of qualification of Adam Boitnott as a member of the Parks and
Recreation Advisory Board for a three-year term of office ending March 31,2014.
RECOMMENDED ACTION: Received and filed.
REGULAR AGENDA
5. PUBLIC HEARINGS: NONE.
6. PETITIONS AND COMMUNICATIONS:
a. Request of the Roanoke Regional Airport Commission to present its
proposed 2011-2012 Operating Budget and Proposed Capital
Expenditures. Jacqueline L. Shuck, Executive Director, Spokesperson.
(Sponsored by the City Manager)
Adopted Resolution No. 39089-040411 (7-0).
b. Request of the Roanoke Valley Resource Authority to present its
proposed 2011-2012 Annual Budget. Daniel D. Miles, Chief Executive
Officer, Spokesperson. (Sponsored by the City Manager)
Adopted Resolution No. 39090-040411 (7-0).
6
7. REPORTS OF CITY OFFICERS AND COMMENTS OF
CITY MANAGER:
a. CITY MANAGER:
BRIEFINGS: NONE.
ITEMS RECOMMENDED FOR ACTION:
1 . Appropriation of funds for State Asset Sharing and Federal
Forfeited Property Sharing programs.
Adopted Budget Ordinance No. 39091-040411 (7-0).
2. Amendment of the City Code to repeal Section 1-15(b) in
connection with the Public Service Work Program.
Adopted Ordinance No. 39092-040411 (7-0).
COMMENTS BY CITY MANAGER.
The City Manager gave brief comments regarding Earth Day celebration
scheduled to be held on April 23, 2011 in Grandin Village; and he spoke
about the City's schedule for bulk and brush collection.
b. DIRECTOR OF FINANCE:
1. Financial Report for the month of February 2011.
Received and filed.
8. REPORTS OF COMMITTEES: NONE.
9. UNFINISHED BUSINESS: NONE.
10. INTRODUCTION AND CONSIDERATION OF
ORDINANCES AND RESOLUTIONS:
a. Adopted Resolution No. 39093-040411 authorizing the City Manager
to take any necessary actions and/or to execute any necessary
documents to facilitate obtaining certain financing, including Federal
and/or State Historic Tax Credits and/or Federal New Market Tax
Credits, to assist in the Historic City Market Building Renovation and
Repair Project. (7-0)
7
11. MOTIONS AND MISCELLANEOUS BUSINESS:
a. Inquiries and/or comments by the Mayor and Members of City Council.
On behalf of the Joint Services Committee, Vice-Mayor Trinkle
shared information regarding revisions to the Roanoke City School
funding formula.
b. Vacancies on certain authorities, boards, commissions and committees
appointed by Council.
Appointed Jeffrey Robertson and Timothy Meadows as members of the
Towing Advisory Board for terms ending October 31,2013.
Appointed Braxton Naff as a member of the Roanoke Neighborhood
\
Advocates to fill the unexpired term of Karena J. Clinton ending June 30,
2012.
Appointed Meg Munton as a City employee representative to the Personnel
and Employment Practices Commission to fill the unexpired term of
Martha P. Franklin ending June 30, 2011. The residency requirement was
waived.
Appointed the following individuals to serve on the 2011 VML Policy
Committees:
Finance - Ann Shawver and Court Rosen
Human Development and Education - Stephanie Moon and Anita Price
Economic Development - Court Rosen
General Laws - William Hackworth
Environmental Quality - Christopher Blakeman
Transportation - Mark Jamison
Public hearing scheduled for Monday, April 18 at 7:00 p.m., to receive
citizen comments regarding School Board applicants.
CERTIFICATION OF CLOSED MEETING. (7-0)
13. ADJOURN. (4:34 p.m.)
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CITY OF ROANOKE
OFFICE OF THE MAYOR
215 CHURCH AVENUE, S.w., SUITE 452
ROANOKE, VIRGINIA 24011-1594
TELEPHONE: (540) 853-2444
FAX: (540) 853-1145
DAVID A. BOWERS
Mayor
April 4, 2011
The Honorable Vice-Mayor and Members
of the Roanoke City Council
Roanoke, Virginia
Dear Members of Council:
This is to request a Closed Meeting to discuss vacancies on certain authorities, boards,
commissions and committees appointed by Council, pursuant to Section 2.2-3711 (A)(1),
Code of Virginia (1950), as amended.
Sincerely,
~avid A.
Mayor
DAB:ctw
CITY OF ROANOKE
CITY COUNCIL
215 Church Avenue, S.w.
Noel C. Taylor Municipal Building, Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540)853-1145
Council Members
William D. Bestpitch
Raphael E. "Ray" Ferris
Sherman P. Lea
Anita J. Price
Court G. Rosen
David B. Trinkle
DAVID A. BOWERS
Mayor
April 4, 2011
The Honorable Mayor and Members
of the Roanoke City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of Council:
This is to request a Closed Meeting to discuss a personnel matter, being the mid-year
performance evaluation of the City Clerk, pursuant to Section 2.2-3711 (A)(1), Code of
Virginia (1950), as amended.
Sincerely,
~
Anita J. Price, Chair
City Council Personnel Committee
AJP:ctw
CITY OF ROANOKE
OFFICE OF CITY AITORNEY
464 MUNICIPAL BUILDING
215 CHURCH AVENUE, SW
ROANOKE, VIRGINIA 24011-1595
WILLIAM M. HACKWORTH
CITY ATTORNEY
TELEPHONE: 540-853-2431
FAX: 540-853-1221
EMAIL: cityatty@roanokeva.gov
TIMOTHY R. SPENCER
STEVEN J. TALEVI
GARY E. TEGENKAMP
DAVID L. COLLINS
HEATHERP. FERGUSON
ASSISTANT CITY ATTORNEYS
April 4, 2011
The Honorable Mayor and Members
of City Council
Roanoke, Virginia
Re: Request for closed meeting
Dear Mayor Bowers and Council Members:
This is to request that City Council convene a closed meeting for consultation with legal counsel
on a specific legal matter requiring the provision oflegal advice, pursuant to S2.2'-3711.A.7,
Code of Virginia (1950), as amended.
With kindest personal regards, I am
Sincerely yours,
w~ "".~
William M. Hackworth
City Attorney
WMH/lsc
c: Christopher Morrill, City Manager
Ann Shawver, Director of Finance
Stephanie Moon, City Clerk
CITY COUNCIL REPORT
To:
Date:
Subject:
Honorable Mayor and Members of City Council
April 1, 2011
Budget Briefing Material
You will find attached the briefing material on FY 2011-2012 Budget
Development. The PowerPoint presentation provides a high level overview of
our budget balancing work. At this point we have a budget gap of
approximately $5 million. For reference, last year at this time we were $10
million out of balance. Please note that at this time services shown as not
funded are based on priority team ranking, budget committee review, and
available funding. It is not a staff recommendation. After the overview
presentation and discussion, you will also receive a budget working document
that includes a summary of all the service requests by priority. We will continue
to work to close the gap and fund as many critical services as possible.
We will also review capital improvement plans at Monday's workshop. Based on
your feedback, I have tak~n out funding for improving the market garage retail
space so it can be leased. This project, funded from the economic and
community development reserve, can be revisited once we have completed a
detailed design estimate of the cost for improv~ments.
Some important background information I ask you to consider when
approaching our substantial budget challenges includes the following:
· We are now three years into the worst recession since the Great
Depression. To avoid tax increases -- other than the two cents on the
meals tax solely dedicated to education - we have reduced expenditures
and staffing by 10%.
· Our local revenues will most likely not return to pre-recession levels for
three to five years.
· We do not recommend any tax or major fee increases in this budget.
· With the many cuts we have already made, each additional one becomes
more difficu It.
· To deal with revenue constraints, we have had to take short-term action
such as reducing fleet,replacement and capital building maintenance, that
if not restored will increase future operating costs.
· We are faced with organization-wide costs increases in pension
contribution, medical/dental, and fuel, among others, that forces us to
start in a deficit position when funding the current level of services in
2011/12.
Unfortunately, as difficult as past years have been, balancing next year's budget
will be more challenging. I believe we have targeted our limited n and declining
- resources where they will best meet community needs. And we still have
some very tough decisions to make as we close the $5 million budget gap.
~~--------
CHRISTOPHER P. MORRILL
City Manager
Distribution: Council Appointed Officers
2
FY 2011-2012 Budget
Development
City Council Briefing
April 4, 2011
Agenda
. Capital Improvement Program
. The Price of Government
. Revenue Projection Changes
. Use of Revenue Growth
. Revenue History
. Historical Reductions to Balance the Budget
. Expenditure Focus Areas
. Reserved Allocations
. Priority Allocations
. Allocation and Offer Summary
. Priority Status Updates.
. Priority Summary
. Revenue Adjustments/Enhancements
. Next Steps
2
1
Capital Improvement Program
· Maintain Current Capital Assets
· Infrastructure Investment for Livability and Economic Development
· Bridge Renovation/Replacement
· Curb, Gutter and Sidewalk
· Streetscape Projects
· Storm Drains
· Civic Center
· School Maintenance
· Targeted Livability Investments
· Parks and Recreation Master Plan
· Libraries
Investments made within parameters of debt limitations
3
4
2
Planned Bond Issuance
5
Ratio of Debt Service to General and School Fund
Expenditures (10%)
Total Debt Service as % of Total Expenditures
Reflects Planned Future Debt Issuance
12.0%
10.3%
10.0%
9.9% 10.0% 98%
,--
8.8%
8.9%
8.6%
8.1%
8.0%
7.5%
6.0%
1- .... 1
. - .
.......... ....... .......... .....
4.0%
..-
. ..
.
2.0%
0.0% ~~~~~~~~~~
2010 2011 2012 2013 2014 2015 2016 2017 2018 2019
The goal is to remain below the1 0% line. This limit is the most constraining to
our debt issuance for FY12 and FY13 due to contracting budget expenditures.
6
3
FY 2012 Capital Projects
(Cash & Debt Funded )
Project Recommended Previously Planned
"Funded through Excess Debt funding
Digital Radio Conversion $2,000,000 $4,108,000
Schools 1,900,000
Parks and Recreation Master Pian 2,700,000
Parks and Recreation Master Plan - Countryside 1,500,000 1,500,000
Stormwater Improvements 1,120,000
Stormwater ManagemenVNPDES 49,820 49,820
Bridge Renovation 1,030,000
Curb. Gutter and Sidewalks 1,000,000
Civic Center 750,000
Bridge Maintenance 500,000 500,000
Elmwood Improvements/Performance Area A&E "300,000 1,200,000
Library Master Plan 800.000
VDOT Matching Funds 251,800 251,800
Greenways Matching Funds 200,000 200,000
Center in the Square '300,000 '300.000
YMCA 200,000 200,000
Science Museum "100,000 '100,000
Harrison Museum "100.000 '100,000 7
TOTALS $10,301,620 $13,009,620
Additional Uses of Excess Debt
Funding
.
Deer Culling $ 75,000
Grant Cash Match 200,000
Capital Project Contingency 351,608
Total Additional Uses $626,608
,
8
4
Elmwood Park Area
9
Elmwood has evolved over time
10
5
Current Performance Platform Inadequate
Commercial Amphitheater
Concept Design
11
12
6
Performance
Venues
St. Augustine, FL
Portland Pavillion
Spartanburg Amphitheater 13
Gladstone
Am phitheater,
MO
Lakewood,
CO
7
Forsyth Park Performance Area
C-
Terracing can increase seating
capacity
15
8
Active Daily Use
Bryant Park, NY
Post Office Square, Boston
17
Pioneer Square, Portland
Asheville, NC Pack Square Park
($20 million refurbishment)
18
9
, Ellis Square
19
Water features bring activity and life to space
10
The Price of Government is $256,813,000
'='E:==:'::=.='_~::::~.~:' 'A~rl:ed +~ E:tT;:te-j Cha~ge ".:, % Cha;;g~
,~n~!~~()~~T~_e!l.._,..+-.101 ,.~~QQQ. .-~"!Q.!~~r,.Q9.Q'f--t..'<~~QQo.L~.....- -{).~~
rOther"LocalTaxes-"""-'T~'--.-.".- T....---..T~--.--.-n.---..-...l
~~~j~~~lli-[~iltgm~JI
,_..Q!lecomm.!'nic~ns ........_+-_1,.~95,QQ.I?.J--\-------z"i'82,OOO -1. 387,OQQ., ,..._.,...2,3% ,
f._ITranS!entOcCU~r1.<:L_.._~_._. 2,521,000 I f--....1,!l24,000 ~3,000 ~.-l-__.__...E~
r._~nk St()ck _____.__t_~'O".QQO'.~.+._-!,.?,OO,OOO , .Jr-_~OO,OO'O",._~..-.-. 50.0% '
uOth~.~caITaxes ___._.' 6,211,000,., 5,982,000 U (229,000)!. i _._.:~Jo!o:
!I!~~~~~f:!=!~t~~~.~};
8,565,000 , 8,631,000' i 66,000: i 0.8%;
~'.r:===::r:~~='r:r=iQ~.g.QQr:::li."~~9.QQJ:JTo8Z@IIr:r==I~~
':?'i.~<!I",.._.._ 19,498,000 .. 19,223,000 '..1 (275,000)..~__...:L~~
~~~~~il:~~~~~l~~:'::~~:::~~~~i~~iitl:-t.~:~ti;i~:r'r:=~llii[t~::~;~1
':"c... .."...__.........-j.+ .....__.":" ".......__.',::'.:"
Tolal General Fund Relcenues 253,363,000 1 ..' 256,813,000, ; 3,450,000 i 1.4%;
21
Revenue Projection Changes Since 3/7/11
"- ~r .--- ...-.-." _n.' .... ---,.
1
-f ..
... FY12"'T" FY12'1 i Change 1
.LL ........... ...j " '_"'''__''_1
.__}. .!=~.!i.rT1atE!LL Estimate i i Sinc::e.1
,i . ......... ..... 3nt11 I '4i4i11 r--- jii/11 i
;:~~~~~f~~~~~~~s-_..t-~:OJ~~3.!?~?h..~~~=~~:~~t~.~::~'~Q():I
-]~~~i:~~io~i~:~~~gi:7:~~f~:~~~:~~[J,::-.~~~~i~~~~_:....; ...::~H~~]
Bank S.!~c!..._..__..~".___L__.Jl.ll(),OOO ! ..L".J..c~OO,OO.Q.~_i-._~..Q.,.Qll.Q.J
therLocalTaxes : 37,811,000" 37,901,000" 90,0001
Total OtherL"ocaITa;e;-'--'... 73,074,000 I; 73,951,000 i. 877,000 i
"~~~~;~~~~,=.~==:'=:::==J~~:~~:;;~;Q2d-~~~~:'~;;~0aJ~~~~~;~J
i!~~~~ . .. .;"3~:m:~gg !"-'3~:~~~:~~~ ~f .... ..~~~:~~~~i
:J()t6~~Sl~;i;;~~~L==- . ..... :-.'1-9;i92,0001 r'.ie;223:0ooTr-3{OOO]
:~~ta~:I~ff!~~f!lf!l~~~I::::::i::::~~,g~~,:Q??JJ:::~~:~~~~:O_~J+:~~?~,g?~)J
Pennils Fees & Licenses. . ' ..... 956,0001 . i.... 1,053,000 I . i . 97,000.
~~~~~i~~!!!f:~,!~!~-:~"OO
,. _L._
,
.j_..
22
11
Use of Revenue Growth
Revenue Growth $ 3,450,000
Dedicated Social Services Revenue (2,084,000)
Subtotal 1,366,000
School Share (Local Tax Revenue) (929,200)
Retirement, Medical and Dental Cost (1,768,263)
Increases
($ 839,063)
*No real estate or other local tax rate increases
(
23
Projected Revenue Still Below
Peak Years
265
. Adopted Without Meals
Tax
Ul
C
o
~ 260
::iE
255
250
245
lIJ Proposed Without Meals
Tax and Incremental
Social Services Revenue
240
FY FY FY FY FY FY
2007 2008 2009 2010 2011 2012
24
12
Historical Reductions to Balance
the Budget
~
j
$10
$9
$8
$7
$6
$5
$4
$3
$2
$1
$0
FY 2007 FY 2008 FY2009 FY 2010 FY 2011
Includes FTE reductions of 188 since FY 2007.
25
Difficult Measures to Balance the
Budget
. General building maintenance, capital building maintenance
. Technology Capital
. Vehicular equipment replacement
. GRTC Subsidy
. Street sweeping activities, street paving, loose leaf collection, mowing
frequency, bulklbrush collection frequency
. Parks and Recreation horticulture and beautification, athletic field and park
mowing, urban forestry, Youth Services, fitness centers, aquatic facility
operations
. Police Cadet Program, Mounted Patrol, administrative positions
. Virginia Juvenile Community Crime Control Act (VJCCCA) - Crisis
Intervention program
. Library branch operating hours, collection materials, library programs,
technology, magazines and newspapers, bookmobile service
. Neighborhood Improvement Grants, Citizen Service desk
. Employee programs, ICMA Savings Plan Match, tuition reimbursement
. Contributions, Sponsorships and Memberships
26
13
Balancing Challenges
Non-Discretionary
· Retirement Contribution
· Medical, Dental Employer Contributions
· Cost Increases (Utilities, Fuel)
Focus Areas
· Fleet Replacement
· Capital Building Maintenance
· Technology Enhancements/lnfrastructure
· Employee Compensation and Benefits
· Select Program Enhancements/Restorations
27
Organization-Wide Expenses
Transfer to Debt Service $15,517,815
Personnel Lapse (Salary, (2,052,246)
FICA, Retirement)
Budget Contingency 1,211,927
Other (Medical, Dental, W/C, 4,056,739
Misc Contingencies, Budget
Stabilization, Risk
Management Reserve)
Budgeting for Outcomes 775,329
Contingency
28
14
Priority Allocations
Infrastructure
$24,825,001
11%
'1
Safety
$60,575,424
26%
Education
$77,136,176
33%
29
Allocation and Offer Summary
Round 1 Round 1 Variance Round 2 Round 2 Variance
Allocation Total Offers Allocation Adjusted
Offers
Economy $ 3,356,169 $ 3,474,077 $ (117,908) $3,316,453 $ 3,386,452 $ (70,000)
Education 77,023,406 76,716,540 (306,866) 77,136,176 77,199,976 (63,800)
Good 15,097,108 15,787,356 (690,248) 15,280,920 15,298,485 (17,565)
Government
Human 40,160,274 45,098,250 (4,937,976) 41,648,343 42,318,410 (670,067)
Services
Infrastructure 25,088,727 32,798.013 (7,709,286) 24,825,001 26.726,115 (1,901.114)
Livability 14,329,536 16,681,801 (2,352,265) 14,521,119 16,403,029 (1,881,910)
Safety 60,161,082 61,626,551 (1,465,469) 60,575,424 60,796,903 (221,479)
TOTALS 235,216,302 252,182,588 (17,580,018) 237,303,436 242,129,370 (4,825,935)
::\n
15
Budget Committee
. Chris Morrill, City Manager
. Ann Shawver, Director of Finance
. Sherman Stovall, Assistant City Manager for Operations
. Brian Townsend, Assistant City Manager for Community Development
. Drew Harmon, Municipal Auditor
. Amelia Merchant, Director of Management and Budget
. Michael Shockley, Budget Administrator
. John Bingham, Assistant Director of Finance
. Andrea Trent, Assistant Director of Finance
. Carolyn Glover, Director of Human Resources
. Roy Mentkow, Director of Technology
. Faye Gilchrist, Assistant to the City Manager
. Melinda Mayo, Public Information Officer
31
Economy Team
32
16
Economy Team
· Bob Bengtson - Public Works
· Chris Parker - Human Resources
· Chris Chittum - Planning, Building & Development
· Debbie Moses - Parking
· Nicole Ashby - Parks & Recreation
· KC Bratton - Real Estate Valuation
· Demond Hammond - Fleet Management
· Rob Ledger - Economic Development
· Mike Crockett - E911
· Sean Luther - Downtown Roanoke, Inc.
· Mike Shockley - Management & Budget
33
Economy
Within Allocation Amount - $3.316.453
. Center in the Square - $180,760
Convention and Visitors Bureau - $731,152
Economic Development - $1,671,209
- Business Development - $1,151,952
- Roanoke Arts Commission - $294,760
- Asset Promotion for the Economy - $153,339
- Asset Development for the Economy -$26,920
- Workforce/Job Development - $27,468
- Percent for the Arts (staff support) - $16,770
Miss Virginia Pageant - $9,600
. NCAA Championship - $2,880
Office of Communications - $197,256
. On-Street Parking Enforcement - $250,773
. Parks and Recreation - $51,914
- Regional Tournament Support - $51,914
. Planning, Building and Development - $25,136
- Brownfield Redevelopment Program - $25,136
. Roanoke Regional Partnership - $192,175
. Roanoke Valley Horse Show - $3,600
34
17
Economy (continued)
Program Expansion - $10.000
Convention and Visitors Bureau - $10,000
Consolidation of Parking Services - $0
Exceeds Priori tv Allocation Amount - $70.000
Downtown Roanoke, Inc.
- "Go Big" Proposal- $40,000 (Economic Development Manager)
- Cinema Feasibility Analysis - $17,000
Roanoke Regional Small Business Development Center - $10,000
Virginia Economic Bridge - $3,000
35
Education Team
18
Education Team
· Sheila Umberger - Libraries
· Dr. Vella Wright - Roanoke City Public Schools
· Jody Lawson - Finance
· Pam Mosdell - Municipal Auditing
· Jim Weber - Social Services
· Greg Staples - Police Department
· Tiffany Bradbury - Fire/EMS
· Faye Gilchrist - City Manager's Office
· Rusty Brooks - Sheriff's Office
· R. B. Lawhorn - Management & Budget
37
Education
Within Allocation Amount - $77.136.176
. Roanoke City Public Schools - $75,739,886
. Libraries - $1,347,308
- Community Information Centers - $946.959
- Library Early Literacy Services - $155,721
- Library Services K-12 - $134,612
- Lifelong Learning - $72,903
- Community Outreach - $37,113
. Roanoke Valley Sister Cities - $10,800
. Virginia Western Community College - Scholarships and Capital Support-
$38,182
Proqram Expansions/Restorations - $70.823
. Library Early Literacy Services - $50,823 for Librarian II to work w/pre-
school children
. Library Services K-12 - $5,000 in temp wages for elementary & teen
programs
. Community Outreach - $15,000 in temp wages for Teen Page Program
Exceeds Priority Allocation Amount - $63.800
. Virginia Cooperative Extension - $63,800
38
19
(
Good Government Team
39
Good Government Team
· Jane Conlin - Human Services
· Nikki Dorsett - Purchasing
. Vic Garber - Billings & Collections
. BT Fitzpatrick - Planning, Building & Development
. Edria Wimmer - Solid Waste Management
· Mark Hartman - Clerk of Circuit Court
. Kathy Cox - Department of Technology
. Greg Emerson - Commissioner of Revenue
. Gwin Ellis - Human Resources
· Debbie Noble - Municipal Auditing
· Steve Talevi - City Attomey's Office
· Mike Shockley - Management & Budget
40
20
Good Government
Within Allocation Amount - $15.280,920
. Billings & Collections - $532,079
- Accounts Receivable Billing and Collection Services - $152,935
- Delinquent Tax Collections, Bankruptcy Administration and Tax Sale Program-
$203,456
- Local Trust Tax, Sales Tax, Cigarette Tax Administration, Auditing, Enforcement
and Collections - $131,737
- Set Off Debt Collection Program - $43,950
. Blue Ridge Soil and Water Conservation - $3,000
. City Attorney's Office - $653,236
. City Clerk's Office - $335,473
. City Council - $224,464
. City Manager's Office - $510,962
. Clerk of Circuit Court's Office - $1,323,179
. Commissioner of Revenue's Office- $829,635
. Commonwealth Attorney's Office/Cost Collections - $79,755
. Council Appointed Officers - $874,461 .
. Constitutional Officers - $851,622
. Department of Finance - $1,547,225
. Directors - $324,967
41
Good Government (continued)
Within Allocation Amount (continued)
. Director of General Services - $8,400
- Parking Contract - $8,400
. Downtown Service District - $374,000
. Fifth Planning District - $64,417
. Human Resources - $1,392,767
. Management & Budget - $482,697
. Municipal Auditing - $492,905
. New Century Technology Council- $2,000
. Office of Communications - $237,641
. Planning, Building and Development - $164,906
- Permit Center - $164,906
. Purchasing/Management Services - $389,684
. Real Estate Valuation - $853,926
. Registrar - $237,652
. Risk Management - $931,349
. Roanoke Valley Arts Council - $1,008
42
21
Good Government (continued)
Within Allocation Amount (continued)
. Technology - $15,641
- 311 System - $15,641
. Telephone Services - $582,450
. Transdominion Express - $2,000
. Treasurer's Office - $813,395
. Virginia 1st Cities Coalition - $24,051
. Virginia Municipal League - $25,974
. Williamson Road Service District - $94,000
Proqram Expansion/Restoration - $23.230
.. Human Resources - Employee Programs (Leadership Development
Institute, Foundations for Leadership Excellence) - $23,230
Exceeds Priority Allocation Amount - $17.565
. Employee Holiday Program - $17,565
43
Human Services Team
44
22
Human Services Team
· Ken Cronin - General Services & Sustainability
· Steve Staker - Real Estate Valuation
· Doug Danco - Technology
· Laura Wickstead - Libraries
· Dan Webb - Neighborhood Services
· Pam Kestner-Chappelear - Council of Community
Services
· Jim O'Hare - Youth Haven
· Angela Hodnett - Social Services Administration
· Carol Tuning - Human Services Support
· Paul Workman - Management & Budget
45
Human Services
Within Allocation Amount - $41.648.343
. Comprehensive Services Act - $11,331,137
. Court Services Unit - $23,697
- Probation, Parole and Intake Services - $23,697
. Health Department - $1,675,403
. Human Services Committee - $430,582
. Human Services Support - $148,192
. Social Services - $27,401,433
- Administration - $1,594,441
- Benefits Programs - $5,416,950
- Employment Services - $1,585,204
- Foster Parent Training - $219,093
- Services Division - $18,585,745
· Youth Haven - $637,899
46
23
Human Services (continued)
Proqram Expansions/Restorations - $2.743.820
. Adoption - $2,075,771
. Daycare Services - $603,953
. Social Services Administration - $53,879
. Social Services Benefits Division - $10,217
Exceeds Priority Allocation Amount - $670.067
. Blue Ridge Behavioral Health - $448,890
. Court Services Unit - $12,950
. USDA Summer Food Service Program - $48,227
. Total Action Against Poverty - $160,000
47
Infrastructure Team
48
24
Infrastructure Team
· Tom Carr - Planning, Building and Development
· Jonathan Craft - City Clerk's Office
· Bob Clement - Neighborhood Services
· Lisa Bannister - Libraries
· Susan Lower - Real Estate Valuation
· Christopher Blakeman - Environmental Management
· Dan Henry - Parks & Recreation
· Dwayne D' Ardenne - Transportation
· Phil Schirmer - Engineering
· Ken Bernard - Fleet Management
· Paul Workman - Management & Budget
49
Infrastructure
Within Allocation Amount - $24.825.001
Engineering - $1,786,217
Environmental - $213,462
Facilities Management - $4,550,196
- City Utilities and Administrative Support - $1,348,575
- Civic Center HV AC - $142,157
- HVAC - $747,101
- Maintenance Contracts and Service Agreements - $359,454
- Mechanical Maintenance - $602,489
- Municipal Complex Maintenance - $619,227
- Structural Maintenance - $731,193
Fleet Management - $4,999,269
- Administration - $110,010
- Capital - $2,189,653
- Maintenance and Repair - $2,272,420
- Motor Fuel - $330,843
- Vehicle Wash - $96,343
Library - $32,800
- Technology and Innovation - $32,800
50
25
Infrastructure (continued)
Within Allocation Amount (continued)
Parks and Recreation - $1,460,380
- Park and Green Space Management - $884,561
- Urban Forestry - $575,819
Planning - $169,105
Technology - $4,517,263
Transportation - $7,096,309
- Alley Maintenance - $487,328
- Median and Right of Way Landscape Maintenance - $1,304,753
- Paving Program - $3,111,605
- Snow Removal- $110,281
- Storm water Infrastructure Maintenance and Storm water Pollution Prevention -
$781,440
- Street Maintenance - $1,049,102
- VDOT Local Match - $251,800
51
Infrastructure (continued)
Program Exoansions/Restoration - $1,281.088
Facilities Management - $355,393
- Civic Center HVAC - $142,157
- HVAC - $132,046
- Mechanical, Structural and Municipal (Capital) Building Maintenance - $81,190
Fleet Capital - $389,500
Parks and Greenspace Management $75,058
Urban Forestry - $51,271
Paving - $339,000
Median and Right of Way Landscape Maintenance - $70,866
Exceeds Priority Allocation Amount - $1.901.114
Facilities Management Custodial Services - $716,850
Solid Waste Management Containers and Distribution - $132,264
City-Wide Technology Upgrades - $752,000
Enterprise Printing Services - $300,000
52
26
Livability Team
53
Livability Team
· David Hoback - Fire/EMS
· Joshua Mabry - Billing & Collection
· T onita Lowery - Social Services
· Frederick Gussler - Planning, Building and Development
· Alicia Sell - Libraries
· Billy Basham - Solid Waste Management
· Pete Eschelman - Roanoke Regional Partnership
· Michael Clark - Parks & Recreation
· River Laker - Libraries
· Skip Decker - Solid Waste Management
· Carl Palmer - Valley Metro/GRTC
· Paul Workman - Management & Budget
54
27
Livability
Within Allocation Amount - $14.521.119
Civic Center (Subsidy) - $1,977,100
Event Zone - $136,932
GRTC - $1 ,176,105
Library - $1,752,272
- Neighborhood Library Services - $1,176,815
- Books and Materials - $575,457
Mill Mountain Zoo - $33,120
Parks and Recreation - $3,000,906
- Adult and Senior Programming - $447,837
- Aquatic Operation and Programming - $169.091
- Greenway and Trail Management - $1,182,212
- Special Event Support - $106,565
- Youth and Family Programming - $1,095,201
55
Livability (continued)
Within Allocation Amount (continued)
Planning, Building and Development - $2,154,016
- Code Enforcement - $1,166,775
- Planning and Urban Design Services - $862.986
- HUD HOME Local Match - $25,750
- Neighborhood Support - $98,505
Roanoke Valley Greenways Commission - $38,600
Solid Waste Management - $3,864.123
- Trash Collection - $2,892,170
- Recycling Collection - $497,527
- Physically Challenged Service - $238,484
- Central Business District Trash/Recycling Collection - $235,942
Transportation - $331,945
- Traffic Engineering, Transportation Planning and Project Management
Virginia Amateur Sports - $56,000
56
28
Livability (continued)
Program Expansions/Restorations - $210.442
Libraries - $50,478
- Books and Materials - $25,000
- Neighborhood Library Services (Utilities) - $25,478
GRTC - Amtrak Bus Connector - $0
Parks and Recreation -$125,006
- Greenway and Trail Management (Mowing, Maintenance) - $115,014
- Aquatic Operation and Programming (ADA Compliance, Chemicals) - $9,992
Planning and Urban Design Services (Workshops) - $6,176
Solid Waste Management (Temporary Labor) - $28,782
57
Livability (continued)
Exceeds Priority Allocation Amount - $1.881.910
Civic Center Rental- $17,062
Save a Ton Program (Director of General Services) - $10,000
Solid Waste Management - $1,439,986
- Brush/Leaf Collection - $222,942
- Bulk Collection - $976,647
- Collection Inspectors - $153,822
- Operations (Call Center) - $86,575
Transportation - Sidewalk Repair and Maintenance - $412,262
Western Virginia Land Trust - $2,600
58
29
Safety Team
59
Safety Team
· Steve Buschor - Parks & Recreation
· Angelia Vernon - Human Resources
· Mark Jamison - Transportation
· Earl Linkous - Dept of Technology
· Jeff Shawver - Building Inspections
· Ralph Tartaglia - Fire/EMS
· Tim Jones - Police Dept
· Curtis Davis - Police Dept
· David Bell - Sheriff's Office
· Mike Guzo - Office of Emergency Management
· R. B. Lawhorn - Management & Budget
60
30
Safety
Within Allocation Amount - $60,575.424
Building Inspections - $576,525
. 23rd Judicial Circuit Court - $522,864
. Commonwealth Attorney - $1,364,249
- City Prosecutors - $1,306,963
- Regional Drug Prosecutor - $27,900
- Roanoke City Victim Witness Program - $29.386
. Court Services Unit - $1 ,352,885
- Residential Juvenile Detention Services - $1,352,885
. E-911 - $2,549,063
Fire/EMS - $16,740,914
- Fire Operations - $13,986,601
- Emergency Medical Services - $1,295,658
- Fire-EMS Training Division- $442,613
- Fire/EMS Administrative Management Services - $462,894
- Emergency Management - $83,931
- Fire Prevention/Inspection/Investigation Division - $409,083
- Fire/EMS Support Services - $60,134
. General District Court - $20,653
61
Safety (continued)
Within Allocation Amount (continued)
Juvenile and Domestic Relations Court Clerk - $22,401
Magistrate's Office - $3,505
Parks and Recreation - $172,850
- School Playground Safety and Maintenance - $128,850
- Carvins Cove & Coyner Springs Road Area Security - $44,000
Police - $19,149,875
- Police Patrol- $9,764,712
- Police Investigation - $3,554,518
- Police Academy - $574,817
- Police Administrative Services - $1,459,924
- Police Forensics - $475,108
- Police Community Integration & Service Enhancements - $510,465
- Police Support & Records - $1,180,010
- Police School Resource Officers - $542,022
- Police Animal Control & Protection Unit - $1,088,299
62
31
Safety (continued)
Within Allocation Amount (continued)
Sheriff/Jail - $15,296,571
- Jail Operations - $12,187,365
- Sheriff's Office Operations - $2,811,471
- DARE Program - $297,735
Transportation - $2,489,227
- Traffic Signals - $673,762
- Signs & Pavement Markings - $659,476
- Street Lighting - $1,155,989
VJCCCA - $313,842
- Enhanced Community Services - $77,145
- Outreach Detention/Electronic Monitoring - $236,697
63
Safety (continued)
Proqram Expansions/Restorations - $106.000
. Transportation
- Traffic Signals - $25,000
- Signs and Pavement Markings - $81,000
Exceeds Priority Allocation Amount - $221.479
. Fire - Roanoke Emergency Medical Services (REMS) - $150,000
. Risk Management - Safety Specialist - $53,520
. Solid Waste - Environmental cleanup - $17,959
64
32
Priority Summary
Priority Rou nd 2 Round 2 Variance
Allocation Adjusted Offers
Economy $ 3,316,453 $ 3,386,452 $ (70,000)
Education 77,136,176 77,199,976 (63,800)
Good Government 15,280,920 15,298,485 (17,565)
Human Services 41,648,343 42,318,410 (670,067)
Infrastructure 24,825,001 26,726,115 (1,901,114)
Livability 14,521,119 16,403,029 (1,881,910)
Safety 60,575,424 60,796,903 (221,4 79)
TOTALS 237,303,436 242,129,370 (4,825,935)
65
Revenue Adjustments/Enhancements
Fee Title Current Proposed Fee/Rate Incremental Description
Fee/Rate Revenue
Preliminary Building Plan N/A $10% of Building Penn it Fee $4,000 Fee for plan
Review Fee review of projects
to be completed in
other jurisdictions
Campbell Garage - Long $45 $35 $15.700 Alignment of rate
Term Parking (Current
$35 Special
Rate)
Residential Parking Rate N/A Monthly Rates: $47,520 Establishment of a
Campbell Garage - $11.25 residential parking
Center in the Square Garage - rate
$17.50
Church Avenue Garage - $16,25
Elmwood Park Garage - $16.25
Gainsboro Garage - $11.25
Market Garage - $16.25
Tower Garage - $16.25
Warehouse Row Lot15
Market Lot - $17.50
Elmwood Lot - $12.50
Williamson Lot - $13,75
Higher Ed Center Lot - $11.25
66
33
Next Steps
· April 18 - Recommended Budget Presentation
· April 28 - Public Hearing
· May 5, 6 - Budget Study
· May 9 - Budget Adoption
67
34
u.s. DEPARTMENT OF EDUCATION
400 :J.\tIt1ryland Ave., SW
Washington, DC 20202-1475
Telephone (202) 453-6020 Facsimile (202) 453-6021; TDD 1-800-521-2172
. E-mail: OCR.D0Q1ed.2ov
OFFICE FOR CIVIL RIGHTS
SOUTHERN DIVISION
DISTRICT OF COLUMBIA OFFICE
District of Columbia, North Carolina, South Carolina, Virginia
January 26, 2011
Master Kevin Taylor
Student
Roanoke Academy for Mathematics
and Science
1616 19th Street, N.W.
Roanoke, Virginia 24017
Dear Kevin:
In December 2010, employees from the U.S. Department of Education's Office for Civil Rights visited
your school, the Roanoke Academy for Mathematics and Science. During the visit, they met your Art
Teacher, Ms. Jennifer A. Shamy, and saw the wonderful posters displayed in her classroom. They were
especially impressed with your anti-bullying poster "Ride the Elephant of Knowledge - Crush Bullying
Out!" Ms. Shamy generously gave us your poster and it is currently framed and displayed in the U.S.
Department of Education's main office building in Washington, D.C. for all to see "ap.d admire.
I wanted to thank you for creating this thoughtful and inspiring poster. Bullying is very hurtful and it
takes student leaders like you to take a stand and stop bullying in schools! You are a terrific young man
and I wish you the best this school year.
Sincerely,
AJ~en~ ~~
Director
District of Columbia Office
Office for Civil Rights
Our mission is to promote student achievement and preparation for global competitiveness by fostering educational
excellence and ensuring equal access.
~.'rr, .~...;
Stephanie M. Moon
City Clerk
Office of the Mayor
CITY OF ROANOKE
.
rot m Ion
WHEREAS, the Congress of the United States passed the Civil Rights
Act of 1968, and Title VI/J declared that the law of the land
would now guarantee the rights of equal housing
opportunity;
WHEREAS, the City of Roanoke, in conjunction with the Fair Housing
Board, has provided a fair housing program for its residents,
and today, the local community supports fair housing laws;
WHEREAS, the Fair Housing Act prohibits discrimination in the sale,
rental and financing of dwellings and other housing-related
transactions, based on race, color, national origin, religion,
sex, age, familial status and handicap; and
WHEREAS, equal housing opportunity is a condition of life in the City of
Roanoke that can and should be achieved, and all citizens
are encouraged to abide by the letter and spirit of the Fair
Housing Law.
NOW, THEREFORE, I, David A. Bowers, Mayor of the City of Roanoke,
Virginia, do hereby proclaim the month of April 2011, throughout this great
All-America City, as
FAIR HOUSING MONTH.
Given under our hands and the Seal of the City of Roanoke this fourth day
of April in the year two thousand and eleven.
ATTEST:
David A. Bowers
Mayor
~~.,
.
~
ATTEST:
~m.~
Stephanie M. Moon
City Clerk
Office of the Mayor
CITY OF
WHEREAS, Autism Spectrum Disorder is a Iffelong developmental disability
that affects 1 out of 110 children born today, resulting in significant
impairment of an individual's ability to learn, develop appropriate
interactive behaviors,. and understand verbal, nonvEl.rbal, and
reciprocal communication;
WHEREAS, Autism Spectrum Disorder effects normal development of the
brain in the areas of social interaction and communication skills
and typically is identified during the first three years of life, thus
resulting in significant impairments of an individual's ability to
reason, social/Yinteract, and communicate;
WHEREAS, although a cure and not one common cause for Autism Spectrum
Disorder has been found; accurate, early diagnosis .and the
resulting appropriate early medical and educational interventions
can help persons with Autism Spectrum Disorder reach their
maximum potential and live fulfilling lives;
WHEREAS, Autism Spectrum Disorder has wide-ranging implications for the
entire family of the diagnosed individual; and early diagnosis,
research, training, education, and therapies are vital to reducing
the effects of autism; and
WHEREAS, significant progress has been made in the past 30 years in the
areas of research, medicine, diagnostic issues, and therapies for
autism, resulting in an improved quality of life for individuals living
with autism and their families.
NOW, THEREFORE, I, David A. Bowers, Mayor of the City of Roanoke, Virginia,
do hereby proclaim the month of April 2011, throughout this great AI/-America
City, as
AUTISM AWARENESS MONTH.
Given under our hands and the Seal of the City of Roanoke this fourth day of
April in the year two thousand and eleven.
~
David A. Bowers
Mayor
Office of the Mayor
CITY OF
WHEREAS,
it is appropriate to honor Thomas Jefferson, author of the first
American Manual of Parliamentary Practice, in his birth month;
WHEREAS,
it is also fitting to honor Henry Martyn Robert, author of Pocket
Manual of Rules of Order for Deliberative Assemblies, familiarly
known as Robert's Rules of Order; .
WHEREAS,
the current. edition of Robert's Rules of Order Newly Revised (10th
edition) is widely recognized as the leading parliamentary
authority; and is timely to reflect upon the importance of
parliamentary pr()cedures in the meetings of both public and
private organizations;
WHEREAS,
it is important to remember that the correct use of parliamentary
procedure protects the rights of the majority, the minority,
individual members, absentees, and all of these together, all the
while fostering orderly deliberation;
WHEREAS,
The National Association of Parliamentarians (NAP), by adoption
of a standing rule, has designated April as Parliamentary Law
Month; NAP is . a society dedicated to educating leaders
throughout the world in effective meeting management through
the use of parliamentary procedure; and its vision is to provide
... parliamentary leadership to the world; and
WHEREAS,
the Roanoke Valley Unit of NAP has been called upon by NAP to
observe the month with appropriate programs, ceremonies, and
activities as a way to enliven our mission and accomplish our
vision.
NOW, THEREFORE, I, David A. Bowers, Mayor of the City of Roanoke, Virginia,
do hereby proclaim the month of April 2011, throughout this great All-America
City, as
PARLIAMENTARY LAW MONTH,
Given under our hands and. the Seal of the City of Roanoke this fourth day of
April in the year two thousand and eleven.
David A. Bowers
Mayor
ATTEST:
~n~~
City Clerk
Office of the Mayor
CITY OF
WHEREAS, the entire community can inspire, equip and mobilize people to
take action that changes the world;
WHEREAS, volunteers can connect with local community service opportunities
through hundreds of community service organizations like Hands
On Network Action Centers;
WHEREAS, individuals and communities are at the center of social change,
discovering their power to make a difference;
WHEREAS, . during this week all over the nation, service projects will be
performed and volunteers recognized for their commitment to
service;
WHEREAS, the giving of oneself in service to another empowers the giver and
the recipient;
WHEREAS, experience teaches us that government by itself cannot solve all
of our nation's social problems;
WHEREAS, our country's volunteer force of over 63 million is a great treasure;
volunteers are vital to our future as a caring and productive nation;
and
WHEREAS, the City of Roanoke's Municipal Volunteer Program will honor
volunteers in the Roanoke Valley during the week of April 10-16,
2011.
NOW, THEREFORE, I, David A. Bowers, Mayor of the City of Roanoke, Virginia,
hereby urge my fellow citizens to volunteer in their respective communities. By
volunteering and recognizing those who serve, we can replace disconnection
with understanding and compassion; and do proclaim April 10-16, 2011
throughout this great All-America City, as
NA TlONAL VOLUNTEER WEEK.
Given under our hands and the Seal of the City of Roanoke this fourth day of
April in the year two thousand and elev n
ATTEST:
David A. Bowers
Mayor
~rr,.
Stephanie M~
City Clerk
\J~~
When our neighborhood started the process with the Planning Commission all the
neighbors were skeptical and distrustful. It took poking and prodding on my part to pull
who I could into the process. Some never followed and there distrust remained.
A rapport with the Planning Commission evolved over the six-month period.
Many times I asked Planning Dept. staff if ANYone had expressed ANY interest in the
property that we could consider while hashing out the Master Plan. The answer was
always an "emphatic NO ONE."
To my astonishment and disappointment there was someone. I had lunch with him last
Thursday. To my dismay and frankly total shock Mr. Clarke with Kissito Healthcare had
been in contact with City Administration. They have a concept plan and want to break
ground on the health care facility for the elderly soon.
I won't go into detail for that is CEO Tom Clarke to explain. But suffice it to say we like
the idea. Dr. Trinkle and Dr. Knight can explain their involvement as well.
For me and my neighbors that HAD trust it has turned into Groundhog Day.
Evidently not only was this serious interest sitting in the Planning Department but also
now it seems there were multiple interested parties contacting the Planning
Department.
How do you think it makes me feel having to face my neighbors who I dragged into this
process telling them we could trust the city. I FEEL LIKE A FOOL!
Those who never trusted are screaming "we told you so, we told you so."
I've been fooled countless time now. There is no fooling us again.
Our stance is we will not support the Master Plan unless the Kissito concept is
incorporated in it and there is full transparency on all "interested parties."
I won't belabor this any longer, as it should be clear how we feel.
As a representative of all the Countryside neighbors we ask city council to direct the
City Manger to incorporate this plan into the Master Plan and see how it can be made
feasible.
I also ask City Council to instruct the city manager to be fully transparent to the
countryside neighborhood and the Planning Commission we are working with.
The neighborhood should be on the evaluation team or we will be right back where we
were five years ago.
, CITY COUNCIL REPORT
INFORMATION ONLY
To: Honorable Mayor ani(JTMe:m~f.f'lbf.:etiW:iUouncil
Date: April 15, 2011
Subject:. Countryside Planning Process Status Report
This memo is to provide you with an update on the Countryside Master Plan
and communicate what staff sees as the next steps following plan adoption.
Following the March 21, 2011 briefing on the plan, City Council referred the
plan to the Planning Commission to initiate the process of formal adoption.
This process involves the Planning Commission scheduling and advertising a
public hearing. We expect the Planning Commission to take this action at their
regular meeting on April 21 st, with the public hearing to be scheduled and
advertised for Thursday, May 19th. If the process remains on schedule, a City
Council public hearing will be scheduled for the evening of June 20, 2011.
Following this public hearing, Council can formally adopt the plan.
The March 17, 2011 version of the plan has been revised in response to
comments and to improv~ clarity. The latest version of the plan, dated April
14, 2011, includes these refinements and changes:
· Created a "Plan Summary" with graphics showing the distribution of land
uses. (pp 2-3)
· Removed the agricultural option for the natural areas between Ranch Road,
Mattaponi Drive, and Countryside Road, and designated that these areas
remain in public ownership.
· Increased the developable area of the Frontage planning area by limiting
preservation areas to 1 OO-year flood plain lines.
· Expanded the discussion about athletic fields and created an optional area
where up to four athletic fields could be substituted for
residential/commercial development. The entire area south of the extension
of Countryside Road could be allocated to athletic uses.
· Created a new "Greenway and Trail System" section and relocated the
greenway map from the appendix to this section. (pp. 26-27)
· Created a new "Environmental Repair and Preservation" section for
discussion about streams, forested areas, tree canopy, and drainage
patterns.
· Created a new "Public Improvements" section to discuss a process for setting
priorities for public improvements.
The April 14, 2011 version is posted at http://www.roanokeva.gov/countryside.
-. ._~- --- -c__.__..~___~___.~ ~-_'~"""""".~_____'__""'.'___~__~~"'"__"""C<>-___--'-~"""""",,,,,,,,,,__,,,,__,,,,,,,,,__,_.-~-----,-,--,,,,,,,,,,,,-,-~--~,,,,,,_,_-~__._._.....,,..,..__~_._.c-~__~ _._~____~__.".....'~_.--,.____.~~~.~____________.~___. ____ _~~___ _____.~,~_
When staff briefed City Council last fall, a six-month time frame was set within ,
which to provide the Council a substantially 'complete plan. At that time, staff
indicated that we remained open to discussing development ideas with
,iflgi\ligijJa,I~1\QF',grol.lp:s throughout the planning process, but would need to wait
'untH"ihe pian was completed before entertaining any proposals. Staff has met
with several groups interested in various portions of the property and
specifically, the former indoor tennis facility and groups interested in
establishing athletic facilities. As you know, staff also met with and received a
concept from Kissito Health Care. Mr. Jess Newbern, an adjoining property
owner, has remained in contact with staff throughout the process and
presented a concept for development options. Staff has been consistent in
communicating that specifiC /formal proposals could not be considered until a
plan was adopted, and referred inquirers to information about the ongoing
planning process.
Once the plan is adopted, there will be two principal tracks for next steps. First
will be to market the property's development opportunities and begin to solicit
proposals. That process will include establishing a process for evaluating
proposals for consistency with the master plan. The second track will be to
develop cost estimates for public improvements such as trails and planting
natural areas and to establish priorities for these public investments.
As information, Ms. Valerie Garner submitted a Freedom of Information Act
request for communications with outside parties seeking information on the
property. Staff is in the process of responding to that request.
Several members of City Council expressed interest in touring the property. Dr.
Trinkle has completed a tour and Mayor Bowers has one scheduled. If others
are interested in arranging a tour, please contact Chris Chittum by phone at
853-2356 or bye-mail atchris.chittum@roanokeva.gov.
Please let me know if you have any questions, or desire additional information.
l~
BRIAN TOWNS EN D
Assistant City Manager
Distribution: .
Council Appointed Officers
Tom Carr, Director of Planning Building and Development
Chris Chittum, Planning Administrator
2
- -- -- >-- - --. ~ _.~--- --------, -~-----~- ~-- --~.--.> - - --- --- --- _.--~. - .,... - - - ~_. ~ --.-- ---- ~_..,.---.._ .~---,--.~ + -'~~---_..",,-' _.. - __,.,-___<' "-_____. - _ _" ,___..,....'r ~,_ ^_'>"'~_".~ .~__. ... "_,.,,, .. .. _0" __ __ __ .~_____ ~_ __ ~. ______ ~'_ _~_.. ~___. _ ,,_ ._..~._
Chris
Morrill/Employees /City _oCRo
anoke
04/11/2011 09:17 AM
To City Council
ee Brian
T ownsend/Employees/City-oCRoanoke@City-oCRoanoke,
Sherman Stovall, Tom
bee
Subject Follow up to Kissito Issue
Chris Morrill/Employees/City-oCRoanoke
Mayor & Council,
I write to provide you additional information on the Kissito proposal and how it relates tothe ongoing
Countryside master planning process.
I think it is important, first, to address the concern that Tom Clarke, Kissito CEO, brought up at the City
Council meeting regarding staff responsiveness. Mr. Clarke seemed to imply that he brought his
development plan to the Countryside neighborh.ood because city staff was not responsive. As I hope you
know, I take customer service and responsiveness to all our citizens and businesses very seriously -- and
hold myself and our staff accountable to very high standards. I have attached information from Tom Carr
that describes his interactions with Mr. Clarke, I also asked my staff to review all phone calls into the
office. I received one message from Mr. Clarke, the week before the City Council meeting which I
promptly sent to our planning team to respond -- as I have with any inquiries I have received regarding
Countryside.
You will see from Tom's summary that we encouraged Mr. Clarke, as we did anyone interested in
Countryside, to participate in the very extensive, open and transparent public process to develop a master
plan that best served the needs of the entire community. I do not know why, but Mr. Clarke and his staff at
Kissito chose not to engage in the public process. We also stayed consistent that the master plan would
be developed based on community needs, not developer proposals. We communicated that development
proposals would be considered only after the master plan was adopted by City Council. However,
progress of the plan and drafts were made available throughout the process and developers were free to
track progress and begin to explore ideas that fit into the direction of the master plan.
I met with Mr. Clarke last Wednesday to let him know that we do appreciate his interest in Roanoke but
stressed again that he, and the community, would be best served if he worked within the extensive public
process which has been progressing for several months. I encouraged him to participate in the public
hearings that will be held at the Planning Commission meeting and City Council.
I recommend that we move forward with the path we have followed. Our planning staff has incorporated
your comments on the draft master plan into a final recommended plan that will be presented to the
Planning Commission. The Planning Commission, after holding a public hearing, will recommend the
master plan to City Council. We will then conduct another public hearing at a City Council meeting and
our hope is that you will be satisfied with the master plan and approve it in June.
Our planning staff has worked diligently for many months through difficult challenges to develop a master
plan that meets multiple community needs. If you have any questions, concerns, or suggestions, please
do not hesitate to let me know. Thank you for your support of this process.
Chris Morrill
City Manager
Summary of Tom Carr's interaction with Kissito.
. Staff first met Mr. Clarke in September 2010 in a meeting where he explained his concept for a PACE
(Program of All-Inclusive Care for the Elderly). The PACE program is "a unique capitated managed
care benefit for the frail elderly provided by a not-for-profit or public entity. ... (that) features a
comprehensive medical and social service delivery system using an interdisciplinary team approach
in an adult day health center that is supplemented by in-home and referral services..." He was looking
for a site and indicated interest in Countryside. We explained that we would be doing a plan and
encouraged him to follow its progress. We shared information with Mr. Clarke's architect about the
Countryside property as we have shared information with all interested parties who have contacted
us.
. In March Mr. Clarke submitted a letter and sketches (the one's he showed Council on Monday)
introducing his ideas for Countryside. I responded with an email thanking him for his continued
interest and explained that the City is nearing the conclusion of the planning process. I asked him to
review the draft of the plan on our website and pointed out that it includes proposals for mixed density
housing and reservations for a future village commercial center and recreational uses in the areas that
his development plan showed group senior housing and the PACE center. I invited him to participate
in upcoming meetings where the plan will be discussed, and said each area will be marketed
according to the plan guidelines, and proposals can be solicited only after the plan is adopted by City
Council -- scheduled for June. I did not get a response until receiving an email on April 1 from him
requesting a meeting.
. That same day one of our planning commissioners stopped by and asked whether we were getting
ready to sell Countryside land for a retirement community. I told the him that interest has been
expressed, but that our message is that we will share information with anyone, but aren't ready to
consider proposals until the public input is completed, the plan is adopted, and the City puts out
RFP's. Then, proposals will be judged against the adopted plan.
. Chris Chittum and I met with Mr. Clarke and two of his associates on April 6th. We were
straightforward in saying that their concept didn't fit the plan very well. We reviewed the Countryside
plan and its principles in some detail with them, and explained that we were looking for good density,
mixed income, above average value, traditional neighborhood patterns, excellent design, etc. We
also explained the time frames involved with plan adoption, developing solicitations, accepting and
reviewing proposals, negotiating sales contracts, rezoning, development reviews and permits. They
are fully aware that they would have to modify their plans and cannot possibly meet their objective of
being under construction this summer - at least not at Countryside.
Tom Carr
Brian
Townsend /Employees/City _of
_Roanoke
03/31/2011 05:47 PM
. To
dbtrinkle@cox.net, bestpitch@naxs.net,
raphaeIJerris@gmail.com, price@roanokeva.net,
sherman .Iea@vadoc.virginia.gov, dabowers@verizon.net,
cc William
Hackworth/Employees/City- oCRoanoke@City_oCRoanoke,
Stephanie
bee
Subject Information Regarding Regional Animal Control Center
Mayor Bowers and City Council Members
In response to a request from members of City Council, contained in this email is general information
regarding the City's role/participation in the Regional Animal Control Facility located on Baldwin Avenue,
NE. In 2001, the City, along with Roanoke and Botetourt Counties, and the Town of Vinton agreed to
jointly create and construct a Regional Animal Control Center (RCACP), and to participate on an Advisory
Board to govern the general fiscal and management policies for the RCACP. The animal control facility is
located adjacent to the Roanoke Valley SPCA facility (RVSPCA). The construction of the regional animal
control facility was financed by $3.5M of bonds issued by the RVSPCA. Each locality participating in the
regional animal control facility pays monthly amounts for its share of operating costs, debt service, and
related expenses for operating and maintenance needs of the RCACP based on the locality's average use
of the facility. The operating agreement between the four localities and the RVSPCA is in place until
June 30, 2032.
In 2010, approximately 2,648 dogs were received by the regional facility (33% of which were surrendered
by their owners, 66% were strays). Of that total, 771 were reclaimed by their owners (29%), 699 were
either adopted outright or transferred to the RVSPCA for adoption (26%), and approximately 1139 were
euthanized (43%). Facility staff have compared the euthanasia rate for dogs with other facilities in
southwest Virginia based on total population of the area served by the facility. Based on the latest
comparative data sets (2009), the Roanoke Valley Regional Facility had an euthanasia rate of 5.95
dogs/1 ,000 population. By example, this compared to a 5.86 rate for Bedford County, 6.70 rate for Pulaski
County, 8.19 rate for Floyd County, 3.83 for Salem/Craig Co. and 1.17 for Montgomery County.
Operational control of the facility by the agreement falls to the advisory board for day to day management
and operation of the facility (RCACP). As outlined in the operating agreement, the RVSPCA, which may
act through another approved subcontractor, shall be responsible for: (i) accepting, housing in cages and
caring for cats, dogs and all other animals that the facility is equipped to handle as mutually agreed upon
by RVSPCA and the Participating Localities and which are delivered to the facility by any representative
authorized to confiscate such animals for impoundment.
Under the agreement, RVSPCA and its subcontractors shall provide reasonable veterinary services for
animals that become injured or ill during confinement in the facility... ....Critically injured or ill animals that
arrive at the facility shall be either: stabilized and treated at the direction and expense of the applicable
participating locality (and in accordance with mutually agreed upon procedure); or euthanized at the
direction of the participating locality's animal control office. Over and above the City's pro-rata share of
contractual fees and services paid to operate the facility, the Roanoke Police Department spends an
average of $7,000 in emergency veterinarian fees for stray animals each year. Animals that are
impounded at RCACP are held generally to timeframes consistent with the following protocol:
Ownership unknown 5 day impoundment pending euthanasia/transfer to SPCA for adoption.
Ownership known 10 day impoundment pending euthanasia/transfer to SPCA for adoption.
Extensions of such holding times are based upon facility capacity and any other related extenuating
circumstances, on a case by case basis.
During the year ending June 30, 2010, the City's share of funding to support the regional facility based
upon utilization was approximately 59% of costs, which equated to approximately $610,000 (operating
costs, debt service, and administration). In the event of any costs exceeding budgeted revenues from
the participating localities, each locality pays an amount equal to the excess of the next expenses
multiplied by the percentage of use by that locality. This amount is over and above the approximately
$1,100,000 in operating costs to the City to operate its Animal Control and Protection Unit (9 Animal
Control Officers) and the average of $7,000 in veterinarian fees.
I hope this brief overview is helpful. Should you have any questions, please let me know.
Brian Townsend
Assistant City Manager for Community Development
City of Roanoke
(540) 853-2333
MY NAME IS TAMMY JAVIER AND I AM HERE TODAY AS A
FORMER STATE CERTIFIED HUMANE INVESTIGATOR THAT
WAS COURT-APPOINTED BY THE CITY OF ROANOKE. IN
FEBRUARY OF 2010,26 CATS WERE SEIZED FROM A
RESIDENT OF BOTETOURT COUNTY AND TAKEN TO THE
REGIONAL CENTER FOR ANIMAL CONTROL AND
PROTECTION. THEIR OWNER THEN SIGNED OVER THE CATS
TO THE RCACP. AS AN EMPLOYEE OF ANGELS OF ASSISII
WAS GIVEN THE TASK OF FINDING PERM.ANENT HOMES FOR
THE CATS. I RECEIVED SEVERAL CALLS FROM THE STAFF AT
THE FRONT DESK OF RCACP ADVISING ME TO COME AND
GET THE CATS OR THEY WOULD HAVE TO BE EUTHANIZED.
DURING THIS TIME OUR VETERINARIAN, DR. SHELLEY
SPANGLER, WENT TO ASSESS THE CATS TO EVALUATE HOW
MANY WE COULD TAKE IN AT ANGELS OF ASSISI. THIS WAS
NOT A MEDICAL ASSESSMENT, HOWEVER, SHE DID ADVISE A
STAFF MEMBER THAT ONE OF THE CATS APPEARED SICK
AND SHE WAS TOLD THAT THE CAT WAS A DIABETIC AND
THAT THEY DID NOT HAVE INSULIN AVAILABLE. AT THAT
POINT SHE ASSUMED THAT THE SHELTER VETERINARIAN
WOULD PROVIDE THE NECESSARY MEDICAL CARE OR .
EUTHANIZE THE CAT TO PREVENT FURTHER SUFFERING.
FIVE DAYS LATER THE CAT WAS EUTHANIZED AFTER IT
BECAME A MEDICAL EMERGENCY TO DO SO. THE DAY THAT I
ARRIVED AT THE RCACP TO PICK UP THE REMAINING 25
CATS, I WAS TAKEN TO A BUILDING BEHIND THE MAIN
FACILITY. THE BUILDING WAS COLD AND DARK AND THE
CATS WERE HOUSED IN SMALL CAGES. I DID NOT SEE FOOD
OR WATER PRESENT AT THAT TIME. I WAS CONCERNED
ABOUT THE CARE AND TREATMENT THAT THE CATS WERE
RECEIVING.
I DID NOT COME HERE TODAY TO POINT FINGERS, BUT TO
ASK EACH OF YOU TO ENSURE THAT THE ANIMALS YOU ARE
UNDER CONTRACT TO HOUSE AT RCACP ARE BEING CARED
FOR ACCORDING TO SECTION 3.2-6503 OF THE VIRGINIA
STATE CODE.
I am Chris Kocher concerned citizen of Roanoke. I would
like to bring to your attention the needless killing of
animals at Regional Center for Animal Control and
Protection. Last year more than 4600 animals were
euphemized. Less than 25% of the animals brought
through the doors make it out alive. RCACP does very
little to help find homes for the animals. Killing them is
the easiest and cheapest way out. RCACP says lIuntil the
public becomes responsible, we will have to keep killing
their animals." Fo~ them to keep killing and not
educating is enabling this to continue. I went to RCACP to
do my IIresponsible" part and pull animals. An attendant
was showing me around when we were stopped by two
women who worked there. I believe at least one is in
some type of management roll. They told me they didn't
have time to show my ass around. They were short
staffed and didn't have time. They had too much to do. I
went back to the lobby to wait for the kitty I was picking
up and one of these women walked over to the front
desk next to me and picked up a newspaper and started
reading it. They didn't have time to show me around but
she has time to read the newspaper? I was only able to
get my one cat that day but came back the next to pick
upa great dane. I asked them to put my name on a St.
Bernard and when her hold time was up I would come
get her. I went back and they won't give her to me. Her
hold had been up for about 4 days at that time but the
behaviorist hadn't had time to evaluate her. I was never
able to get her..
RCACP says these are throwaway animals and no one
wants them but when we try to help we are given a hard
time. When we have children who come from bad
parents or a special needs child and need extra help do
we throw them under a bus? No we get them help,
sometimes volunteers step up to the plate sometimes
other government groups step in. But we get them help. I
have a daughter who is in a wheelchair and just because
she can't run like the other kids do we just lock her
away? No we find ways for her have live a good life. The
point is there are responsible people out there to help
but RCACP just wants to kill the animals and be done
with them. Is it responsible for the SPCA to build their
spay/neuter clinic in another county when we have to kill
4600 animals in Roanoke every year? Our tax dollars are
paying for these animals to be killed. It needs to stop I
SPCA has many volunteers but they are not allowed to
help the animals at RCACP. Why is this? Laws states
animals in your possession must be given medical
treatment, exercise, food, water and shelter. These
animals at RCACP are not given what the law requires.
RCACP feels it is the duty of the jurisdiction to provide
medical care. In fact Roanoke City, Roanoke County,
Town of Vinton and Botetourt County all pay RCACP to
care for these animals. These animals are not exercised
at all. Puppies are given food for adult dogs too big for
them to eat. No medical care is given. Please let us make
a change.
Thank You
Roanoke City Council
We are asking for change at our Roanoke Pound
(Regional Center for Animal Control and Protection)
Surely we can do better than this.
Roanoke RCACP (Pound) Stats
10000
5000
o
2005
-+-Intake 7821
__ Euthanzed 5005
2006
7754
5084
2007
7875
5033
2008
7574
4341
2009
7573
4894
2010
7299
4674
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Thank you for hearing our concerns about
the high euthanasia rate and
lack of care the RCACP is giving
to the homeless pets in our community.
Last year in Roanoke 4764 homeless dogs and cats were killed at the RegioiJaI Center for
Animal Control and Protection.
Channel 10 broke the story in February, and until today the Roanoke Valley SPCA and
the RCACP have not addressed the issue.
Posted below is the letter, with our responses in red. Please note, we have never Inet
Barbara Dalhouse, but we have heard and have to assume she has a big heart for the
animals.
We are simply asking what we feel are valid questions, and hoping they promote ongoing
discussions, and a change in our community.
Help stt~m the tide of euthanasia of homeless and unwanted animals.
Recently there has been a lot of talk about euthanasia of animals at the Regional Center
for Animal Control and Protection (IlCACP), colloquially know as the "Pound." It is a
fact that millions of unwanted cats and dogs are euthanized every year in the United
States and that roughly 4,500 animals were eutbanized at the Pound in Roanoke last year.
People have sought to find someone to blame for this very sad reality.
Not really. People are realizing that there is a problem in Roanoke. Before addressing the
problem, we first need to admit that we have one. What is done is done, let's address it,
stop wasting energy defending it, and move forward.
Ironically, some people are attempting to blame the one organization that does more than
anyone else to prevent euthanasia at the Pound, tbe Roanoke Valley SPCA.
To prevent euthanasia, the top 2 proven methods for a No Kill community are as follows:
Does the Roanoke Valley SPCA offer either?
e Feral Cat 1NR:?
e High Volume Low Cost Spay Neuter: The RVSPCA wholly owns a spay/neuter
clinic, but in Christiansburg. Not where the nearly 5000 dogs and cats were killed
in Roanoke. Where are the vouchers for spay neuter? Where is the transport to
their clinic? Has there ever been a phone call offering partnership with Angels of
Assisi, as they have an established low cost spay/neuter clinic in Roanoke?
Understandably, there has been some confusion about the relationship between the
Roanoke Valley SPCA (RVSPCA) and the Pound.
The confusion probably stems from the fact that the Roanoke Valley SPCA and the
Pound share an executive director, Bill Watson,
The confusion probably stems from the fact that Barbara Dalhouse, the author of this
editorial, also sits on both boards.
The confusion probably stems from the fact that when people want to spend more than 5
minutes (and yes, we have that in writing) with an animal at the Pound, they have to
make an appointment with a Roanoke Valley SPCA staff member.
The confusion probably stems from the fact that the Roanoke Valley SPCA, through a
contracted company called Animal Care Services, operates the Regional Center for
Animal Control and Protection (Pound). See page I 7 here.
To understand that relationship, you have to understand the purposes of the two entities.
The Pound fulfills an animal control/law enforcement function that is required by state
law. Among other things, the Pound is needed to house stray animals that are picked up
by Animal Control and provide a place where citizens can find and reclaim animals that
have been picked up.
The Pound is funded with tax money and was never designed to provide adoption
serVIces.
We understand that. We are asking for change. Other places funded by tax money allow
and encourage adoptions, For example Charlottesville, Lynchburg, and Franklin County.
How about Pulaski County - here is their mission statement: "The Pulaski County
Humane Society office is located in the Pulaski County Animal Shelter..., which allows
us to work side by side with Pulaski County Animal Control. We help provide medical
care and other needs to make both PCHS and Animal Control animals as comfortable as
possible during their stay at the shelter. We do everything we can to help prevent the
euthanasia of adoptable pets."
I'he RVSPCA is a charitable organization, funded by donations, whose mission is to
"improve the quality of life for animals and the people they touch in the Roanoke
Valley." As part of that mission, the RVSPCA seeks to find homes for as many of the
unclaimed animals at the Pound as it can.
This leads to another question, Why does the Roanoke Valley SPCA not take back
animals that they have adopted out, and are returned by their owners for one reason or
another? These animals have to go back to the Pound, and there are no guarantees they
make it back to the No Kill side of the building.
It used to be that the RVSPCA's adoption operation and the Pound were in the same
horrible building and the municipalities provided a bare minimum of funds to the
RVSPCA to run the Pound. In roughly 2001, the RVSPCA decided that it needed to
separate from the Pound, close the existing facility, build a new building and become a
"no kill of adoptable animals" shelter.
The RVSPCA believed that it would be able to adopt out more animals in a shelter
environment where potential adopters did not have to fear looking into the eyes of
animals that would be euthanized if they were not adopted.
Stop right there, We're all big boys and girls now, If the public were given the chance to
look into the eyes of an animal that may be killed (let's call it what it is), don't you
believe many would step up, adopt, foster, or network the animals? This sends a message
to the community- we trust you to write a check, but we don't believe you will step up
and help the animals.
For example, over the last month, as the publicity has increased, people have stepped up
and spent their weekends transporting animals into other No Kill organizations. They like
doing it. People want to help.
Is part of the reason that "happy" adoption centers get more donations? That if people do
not know the mass killings going on in the building next door, they will assume that
everything is peachy and write bigger checks?
However, the R. VSPCA never f()()led itself into thinking that by stmiing a new "no kill"
shelter, euthanasia of unwanted animals would cease in Roanoke. '[he only reason that
any animal shelter can call itself "no kill" is if it is a limited admission facility. A shelter
that must take in all the strays that are brought to it (like the Pound) is eventually going to
run out of both cage space and resources to care for the animals. Euthanasia then ensues.
Not true. Again, let's take a look locally at Charlottesville, Richmond, and Lynchburg.
Nationally, Nevada has one of the highest unemployment rates in the nation, Guess what?
Although being an "open admission facility", they have an over 90% save rate for dogs
and cats.
No Kill Open Admission Facilities are not only possible, they exist! Take a look at the
examples here.
So the SPCA began \-\forking on its plans to build a new shelter and the municipalities
began scrambling to find or build another facility and find a third party to run it. '[his
was a governmental responsibility that they were required by law to fulfill. Community
leaders, however, stepped in and convinced the RVSPCA that it would be best for the
community and more cost efficient for all parties concerned if the RVSPCA and the
municipalities (Roanoke City, Roanoke County, Botetourt County and the Town of
Vinton) worked together on ajoint project.
'rhe plan that emerged was to build two separate buildings on one piece of property
owned by the RVSPCA. The RVSPCA, because of its experience in running an animal
shelter and its passion for preventing animal cruelty, was persuaded to take on the task of
managing the Pound for the municipalities.
It would do this through a separate entity called Animal Care Services.
Do our homeless dogs and cats deserve better than an entity" "persuaded" to take care of
them? Do they deserve an entity dedicated to saving each and every life that it possibly
can? Do the animals that are not "victims of animal cruelty" but just plain homeless
deserve passion too? Is an entity that only "endeavors to hold animals relinquished by
owners for a minimum of two (2) days" enough?
In return, the municipalities agreed to provide realistic funding f()r the Pound.
One million tax dollars per year seems realistic.
Although the RVSPCA did not want to be in the business of managing a
governmental pound, where it does not have the pmver to set policy or determine the
budget,
How sad is this. If the Roanoke Valley SPCA did not want the job or want to find a way
to be creative with the tax money flowing in at that time, do you want it now? Have you
changed your mind? If not, how about finding someone who does? Sometimes things
don't work out, people and partners part ways. Change can be good.
the R VSPCA felt that it was best for the animals if it took on this task.
Again, the RCACP (pound) brings in one million dollars per year.
The Roanoke Valley SPCA has in it's power a staffed foster program, volunteer program,
and adoption program, Good ones, too, Can we open our minds and share these programs
with the animals on death row across the hallway?
This has in fact been a good thing for the animals because the RVSPCA has used its
position to advocate on behalf of the animals. For example, because of the RVSPCA's
efforts, the municipalities have agreed to pay for disease-preventing vaccinations and
better veterinary care for the animals at the Pound.
Why is it that dogs exposed to parvo are killed at the Pound?
Why is it that a dog transferred to the Roanoke Valley SPCA from the Pound was
transferred back and killed the next day when it was discovered he had mouth sores? This
happened last week.
Why is it that Botetourt County does not send any of their neglect and cruelty cases to the
Pound? You can ask them (in fact, we really, really encourage you to do so), as we have
heard they do not feel their animals are safe at the Pound. Even though they pay $155,000
per year for these services, they choose to send them to Angels of Assisi for Vet Care and
rehabilitation.
Angels of Assisi provides Vet services, rehabilitation and a commitment to keep the
animals until they are adopted at no charge to Botetourt County. Why? Because they are
dedicated to their mission of No Kill, and work hard to make it happen.
Returning to the issue at hand, the criticism currently leveled against the Pound is that too
many "adoptable" cats and dogs are being euthanized there. The RVSPCA couldn't agree
more. In fact, that is the primary reason that the RVSPCA exists to fight this terrible
problem.
That is \vhy the RVSPCA and its caring staf:l~ its dedicated board of directors and its
army of kind volunteers get up every morning and do what they do. They love animals.
Agreed! Can we let the army of volunteers love the animals at the Pound as well? Please?
A recent survey of Virginia Pounds show that Roanoke is one of 3 statewide that do not
allow volunteers. Salem is another, but they are in the process of implementing a
volunteer program.
And the RVSPCA rescues as many of the animals at the Pound as it can. Last year, the
R VSPCA rescued almost 1,400 animals from the Pound.
This is wonderful. Can the Roanoke Valley SPCA provide leadership in facilitating more
adoptions, maybe even from the Pound?
It also provides pet food to food pantries so that people and their pets can stay together
during difficult economic times, provides a humane education program for the schools,
spays or neuters every animal that is adopted at the RVSPCA and has helped to launch a
new, low-cost spay neuter clinic.
This is also wonderful. To clarify, the Roanoke Valley SPCA owns the spay/neuter clinic.
In another town, not in Roanoke where nearly 5000 dogs and cats were killed last year,
But the R VSPCA cannot solve the problen1 of euthanasia at the Pound by itself.
Everyone needs to help.
Yes, please, please let us, Please allow volunteers in to walk the dogs, socialize the cats,
take better photographs. Please tell us when the animals are out of time so we can foster,
transport to rescue groups. Please photograph the owner surrendered animals so they can
be seen.
Please, please, please have the Executive Director answer our emails about a definite date
to sit down and meet, instead ofleaving it that he wants us to check our schedules. We'll
clear our schedules for the opportunity. Promise, We've told him that and he does not
answer us.
Why is there so much euthanasia in Roanoke and across the country? In a nutshell, the
problem is that there aren't enough homes out there f()r all of the animals that are brought
to the Pound.
Actually, there have been studies that show this is not true, Take a look at this one.
Cats and dogs breed quickly and the puppies and kittens just keep coming and coming
and coming. The RVSPCA cannot find enough homes for all of the animals
at the Pound; there are simply too many of them. Other rescue organizations help by
taking animals from the Pound, but not in sufficient numbers to make a big difference.
Question- does the Roanoke Valley SPCA or the Pound call other rescues for help? If so,
do they need more help? We have asked this question, and were told by Bill Watson that
he would sit down and discuss, but he has not given us a day or time to do so.
So what is the solution? First and foremost, people need to spay or neuter their animals to
prevent ul1\vanted pregnancies. This is the humane answer to the shame of euthanasia.
Agreed. Ifthe Roanoke Valley SPCA is "doing more than any organization to stop
euthanasia", where are the spay/neuter promotions? How about a transport schedule to a
low cost clinic? Angels of Assisi is right downtown, and they partner with many other
humane societies to perform about 500 low cost spay/neuters to the public each month,
Half of the cats that are euthanized at the Pound are under six months old; their only
crime was being born without a home waiting for them. I'his has to stop and spaying and
neutering is the answer.
Did you know that rescue groups in the Washington DC area are accepting cats under a
year old? They will even do the spay/neuter, so those cats can be transferred right from
the Pound instead of being killed, Seems like volunteers would be willing to help- they
already do help other groups and transport every weekend.
If the Roanoke Valley SPCA is the "one organization that does more than anyone else to
prevent euthanasia at the Pound", how about some feral cat 1NR programs?
1NR programs have proven successful in the number of kittens entering the pound. The
Charlottesville SPCA just did a month of free cat spay and neuters, because to them it
was worth it to cut down on the number ofk:ittens entering their No Kill Open Admission
facility.
Second, we have to find homes for the animals that are at the RVSPCA's adoption center;
the faster we can find homes fhr these animals, the faster we can accept more animals
from the Pound.
Agreed. Can we open our minds just a tad, and please consider adoptions from the Pound
as well?
Third, people must stop thinking of their pets as disposable and turning them in to the
Pound or to the RVSPCA whenever those pets become inconvenient.
If the Roanoke Valley SPCA is the "one organization that does more than anyone else to
prevent euthanasia at the Pound", how about a pet retention program? Some counseling
to these people? For example, cats are often turned in for urinating in the house, and this
is often due to a simple urinary tract infection.
How many pets were turned into the Roanoke Valley SPCA? You have to admit the vast
majority of pets are turned in at the Pound, even animals that were originally adopted
from the Roanoke Valley SPCA.
Finally, we have to acknowledge that Roanoke (like many urban areas) has a pit bull
problem and deal with it. Over a third of the dogs at the Pound that are euthanized are pit
bulls.
Most pit bulls are sweet, lovable dogs, but they generally do not do well in a confined
environlnent such as a shelter.
Could this be yet another reason to let volunteers in to walk them and socialize them?
We're not asking for volunteers to be allowed around vicious dogs, but as you said above,
most pit bulls are sweet, lovable dogs.
Furthermore, they are less popular with adoptive families than other types of dogs
because of the stigma associated with pit bulls. Therefore, they do not move well at the
RVSPCA's adoption center.
Living, breathing, sentient beings sometimes don't "move well", but can we at least give
it a better shot?
Due to limited cage space, the RVSPCA can save more Pound animals when it takes
animals that are likely to be adopted quickly. Thus, most of the pit bulls at the Pound do
not make it over to R VSPCA.
OK, if the Roanoke Valley SPCA is the "one organization that does more than anyone
else to prevent euthanasia at the Pound" where are the pit bull spay/neuter programs?
Incentives?
We will probably never completely solve the pet overpopulation problem but if the zeal
and energy of the people railing about the level of euthanasia were devoted to promoting
spaying and neutering, it could make a real difference.
Question: where is the leadership from the "organization that does more than anyone else
to prevent euthanasia"? What exactly has the Roanoke Valley SPCA done to promote
spay and neuter? Have we all missed it?
Please join the RVSPCA, as well as the other "no kill" organizations in the area, in
fighting the problem of euthanasia of animals by spaying or neutering your pet, adopting
an animal, microchipping your pet so that you can be contacted if your animal ends up
getting Jost, and recognizing your long term responsibilities as a pet owner. The animals
are counting on us.
Barbara Dalhouse
President, Roanoke Valley SPCA
The animals are counting on us. Please let us not only be responsible pet owners, but
advocates as well. We want to help. And the first step is to admit we have a problem. It's
out there. Now we need more than unanswered emails to work together to fix it.
ARGUMENTS
There aren't enough homes for them all.
This is an invalid argument:
If you turn away adopters and routinely say you are not an adoption facility, you cannot
then claim there aren't homes. Until you try to find homes for them all, the use of this
argument is deceptive and laughable.
The public is irresponsible.
This is an invalid argument:
Although there is a certain element of society that is irresponsible, there are just as
many if not more who are very responsible and would like to help. When you turn your
back to offers of assistance from the responsible public who wants nothing more than to
come up with alternatives to killing, you cannot paint the entire community with the
"irresponsible public" brush.
When you do nothing to try to change people's habits and beliefs through education
and services how do you expect the public to become responsible, which is your stated
goal when yousay, "....until the public becomes responsible, we will have to keep killing
their animals."
By doing nothing but killing these animals, are you not then enabling the public to
continue on their irresponsible way? Would we accept this fatalistic view of society
from our school superintendant or our police chief; or would we expect them to be
innovative problem solvers? Should we not expect the same of our Executive Director
of our municipal pound?
Pet overpopulation is the problem.
..\
i'
This is an invalid argument:
When the Board of Directors for the RVSPCA (many of whom also sit on the Board of
RCACP), the non-profit group who has contracted with Roanoke City, Roanoke County,
Botetourt County and the Town of Vinton to operate and oversee the municipal pound,
chose to open a Low Cost Spay and Neuter Clinic in Montgomery County rather than in
the Roanoke Valley, the community which it serves, you lost this argument. If pet
overpopulation is truly the reason you are killing close to 5,000 animals a year in the
Roanoke Valley, would it not have made more sense to clean up your own backyard
first? How can you in good conscience kill animals by the thousands each year and do
NOTHING to try to alleviate the alleged pet overpopulation in the jurisdictions you are
paid to serve?
We can't utilize volunteers as we are a government facility and could face liability issues.
This is an invalid argument:
You may want to check with the more than 27 government run pounds. that have
extremely helpful volunteer programs as they would be more than happy to explain the
benefits and the concepts of liability waivers, assumption of risk, liability insurance and
sovereign immunity as well as properly training and educating these dedicated
volunteers. Some municipal pounds are run by volunteers.
We allow volunteers into our schools every day. The municipal recreation departments
use volunteers to coach little league sports. Does this mean that we can trust
volunteers with our children but not our animals?
The fact that RCACP does not allow volunteers to serve is quite frankly unconscionable
as this would be yet another way to network animals for adoptions and to reach out to
the public and begin moving away from pet overpopulation and irresponsible behaviors.
We are not an adoption facility:
This is a valid argument!
SOLUTION:
BECOME ONE!
/
prev I !lext
93.2-6503. Care of companion animals by owner; penalty.
A. Each owner shall provide for each of his companion animals:
1. Adequate feed;
2. Adequate water;
3. Adequate shelter that is properly cleaned;
4. Adequate space in the primary enclosure for the particular type of animal depending upon its age, size, species,
and weight;
5. Adequate exercise;
6. Adequate care, treatment, and transportation; and
7. Veterinary care when needed to prevent suffering or disease transmission.
The provisions ofthis section shall also apply to every pound, animal shelter, or other releasing agency, and every
foster care provider, dealer, pet shop, exhibitor, kennel, groomer, and boarding establishment. This section shall not
require that animals used as food for other animals be euthanized.
B. Violation of this section is a Class 4 misdemeanor. A second or subsequent violation of subdivision AI, A 2, A
3, or A 7 is a Class 2 misdemeanor and 'a second or subsequent violation of subdivision A 4, A 5, or A 6 is a Class 3
misdemeanor.
(1984, c. 492, 9 29-213.38; 1987, c. 488, 9 3.1~796.68; 1991, c. 348; 1993, c. 174; 1996, c. 249; 1998, c. 817; 2002,
c. 787,,; 2003, c. 1007; 2008, c. 860; 2010, c. 87~.)
.
/
/
/
,
3.2 -6500
~ode of Virginia
"Adequate care" or "care" means the responsible practice of good animal husbandry, handling,
production, management, confinement, feeding, watering, protection, shelter, transportation,
treatment, and, when necessary, euthanasia, appropriate for the age, species, condition, size and
type of the animal and the provision of veterinary care when needed to prevent suffering or
impairment of health.
"Adequate exercise" or "exercise" means the opportunity for the animal to move sufficiently to
maintain normal muscle tone and mass for the age, species, size, and condition of the animal.
"Adeq uate feed" means access to and the provision of food that is of sufficient quantity and
nutritive value to maintain each animal in good health; is accessible to each animal; is prepared
so as to permit ease of consumption for the age, species, condition, size and type of each animal;
is provided in a clean and sanitary manner; is placed so as to minimize contamination by
excrement and pests; and is provided at suitable intervals for the species, age, and condition of
the animal, but at least once daily, except as prescribed by a veterinarian or as dictated by
naturally occurring states of hibernation or fasting normal for the species.
"Adequate shelter" means provision of and access to shelter that is suitable for the species, age,
condition, size, and type of each animal; provides adequate space for each animal; is safe and protects
each animal from injury, rain, sleet, snow, haiJ, direct sunlight, the adverse effects of heat or cold,
physical suffering, and impairment of health; is properly lighted; is properly cleaned; enables each
animal to be clean and dry, except when detrimental to the species; and, for dogs and cats, provides a
solid surface, resting platform, pad, floormat, or similar device that is large enough for the animal to lie
on in a normal manner and can be maintained in a sanitary manner. Under this chapter, shelters whose
wire, grid, or slat floors: (i) permit the animals' feet to pass through the openings; (ii) sag under the
animals' weight; or (iii) otherwise do not protect the animals' feet or toes from injury are not adequate
shelter.
"Adequate water" means provision of and access to dean, fresh, potable water of a drinkable
temperature that is provided in a suitable manner, in sufficient volume, and at suitable intervals
appropriate for the weather and temperature, to maintain normal hydration for the age, species,
condition, size and type of each animal, except as prescribed by a veterinarian or as dictated by
naturally occurring states of hibernation or fasting normal for the species; and is provided in
clean, durable receptacles that are accessible to each animal and are placed so as to minimize
contamination of the water by excrement and pests or an alternative source of hydration
consistent with generally accepted husbandry practices.
/
),
/.
"Emergency veterinary treatment" means veterinary treatment to stabilize a life-threatening
condition, alleviate suffering, prevent further disease transmission, or prevent further disease
progreSSIOn.
"Owner" means any person who: (i) has a right of property in an animal; (ii) keeps or harbors an
animal; (iii) has an animal in his care; or (iv) acts as a custodian of an animal.
"Pound" means a facility operated by the Commonwealth, or any locality, for the purpose of
impounding or harboring seized, stray, homeless, abandoned, or unwanted animals; or a facility
operated for the same purpose under a contract with any locality or incorporated society for the
prevention of cruelty to animals. .
"Properly cleaned" means that carcasses, debris, food waste, and excrement are removed from
the primary enclosure with sufficient frequency to minimize the animals' contact with the above-
mentioned contaminants; the primary enclosure is sanitized with sufficient frequency to
minimize odors and the hazards of disease; and the primary enclosure is cleaned so as to prevent
the animals confined therein from being directly or indirectly sprayed with the stream of water,
or directly or indirectly exposed to hazardous chemicals or disinfectants.
"Releasing agency" means a pound, animal shelter, humane society, animal welfare organization,
society for the preventftm of cruelty to animals, or other similar entity or home-based rescue, that
releases companion animals for adoption.
"Treatment" or "adequate treatment" means the responsible handling or transportation of animals
in the person's ownership, custody or charge, appropriate for the age, species, condition, size and
type of the animal.
"Veterinary treatment" means treatment by or on the order of a duly licensed veterinarian.
MUNICIPAL POUNDS WITH ACTIVE VOLUNTEER PROGARMS
Hanover County
Loudon County
Fairfax City
Harrisonburg / Rockingham County
Staunton / Waynesboro / Augusta
Fairfax County
King William / King & Queen
Bedford County
Manassas City
Norfolk
VA Beach
Chesapeake
Suffolk
Portsmouth
Isle of Wight
Stafford
Orange
Franklin County
Pulaski County
Richmond
Campbell County
Lynchburg
Salem
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: cIerk@roanokeva,gov
JONATHAN E, CRAFT
Deputy' City Clerk
STEPHANIE M. MOON, MMC
City Clerk
April 6, 2011
CECELIA T, WEBB
Assistant Deputy City Clerk
Lauren D. Saunders
514 River Birch Lane, S. W.
Roanoke, Virginia 24014
Dear Ms. Saunders:
"
A communication from the City Clerk advising of your resignation as a member of the
Roanoke Public Library Board was before the Council of the City of Roanoke at a
regular meeting, which was held on Monday, April 4, 2011.
On behalf of the Members of Roanoke City Council, I would like to express appreciation
for your service to the City of Roanoke as a member of the Roanoke Public Library
Board from September 7, 2004 to January 20,2011. Please find enclosed a Certificate
of Appreciation and an aerial view photograph of the Roanoke Valley in recognition of
your service.
Sincerely,
~'rr). ~~
Stephanie M. Moon, MMC
City Clerk
SMM:ctw
Enclosure
pc: Sheila Umberger, Secretary, Roanoke Public Library Board
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: c1erk@roanokeva.gov
JONATHAN E. CRAFT
Deputy City Clerk
STEPHANIE M. MOON, CMC
City Clerk
CECELlA T. WEBB
Assistant Deputy City Clerk
April 4, 2011
The Honorable Mayor and Members
of the Roanoke City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of Council:
This is to advise that Lauren D. Saunders has tendered her resignation as a member of
the Roanoke Public Library Board, effective immediately.
Sincerely,
~~.~
Stephanie M. Moon, MMC
City Clerk
Miscellaneous: City Council 03/21/11
..
~
'-'iT,.(',-"i Lr,1' 1..11' "l'l r."'r.f":n~ ':1"\ Pt~V\'~:~
<UonuUOnrnuhuf Of pirginia
Walter 1. Kucharski, Auditor
Auditor of Public Accounts
P.O. Box 1295
Richmond, Virginia 23218
March 15,2011
The Honorable Brenda S. Hamilton
Clerk of the Circuit Court
City of Roanoke
City Council
City of Roanoke
Rr::-!~~I'I
. J;.:....,;/~:'v'ED
f. . i;" i .',.~UI1
MA YOf'1i~ 0"" -
n v' ,t-FICE
Audit Period: January 1,2010 through December 31, 2010
Court System: City of Roanoke
We have audited the cash receipts and disbursements of the Clerk of the Circuit Court for this locality.
Our primary objectives were to test the accuracy of financial transactions recorded on the Court's financial
management system; evaluate the Court's internal controls; and test its compliance with significant state laws,
regulations, and policies.
Management's Responsibility
Court management has responsibility for establishing and maintaining internal controls and complying
with applicable laws and regulations. Internal control is a process designed to provide reasonable, but not
absolute, assurance regarding the reliability of financial reporting, effectiveness and efficiency of operations, and
compliance with applicable laws and regulations. Deficiencies in internal controls could possibly lead to the loss
of revenues or assets, or otherwise compromise fiscal accountability.
We noted no matters involving internal control and its operation necessary to bring to management's
attention.
The Clerk has taken corrective action to remediate the internal control findings that we reported in the
previous audit.
;;:
..,
4"
The Honorable Brenda S. Hamilton
City Council
March 15,2011
Page Two
We acknowledge the cooperation extended to us by the Court during this engagement.
~
WJK: rsj
",.. t"'I;
cc: "..--;];h.~ Hp:xipr~p!~ 'William D. Broadhurst, Chief Judge
'C:Piri~topIier P. Morrill, City Manager
Paul F. DeLosh, Director of Judicial Services
Supreme Court 9.iVirginia
Dir.ector, f.\:dmibl~da,public Records
~..\.t~t, ~r!"~~".~ .'~' ."" .
:~~ dIDepartment of Accounts
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W" Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: c1erk@roanokeva.gov
JONATHAN E. CRAFT
Deputy City Clerk
CECELIA T. WEBB
Assistant Deputy City Clerk
STEPHANIE M. MOON, MMC
City Clerk
April 6, 2011
Nicole Ashby, Secretary
Parks and Recreation Advisory Board
Roanoke, Virginia
Dear Ms. Ashby:
This is to advise you that Adam Boitnott has qualified as a member of the Parks and
Recreation Advisory Board, for a term of office ending March 31,2014.
Sincerely,
~ ~. 'rY"\ Oo-.-J
Stephanie M. Moon, MMC J "
City Clerk
SMM:ctw
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Adam Boitnott, do solemnly affirm that I will support the Constitution of the
United States of America and the Constitution of the Commonwealth of Virginia, and that I
will faithfully and impartially discharge and perform all the duties incumbent upon me as a
member of the Parks and Recreation Advisory Board for a term of three years ending
March 31,2014, according to the best of my ability (So help me God).
C2r? cr-~~
~
Subscribed and sworn to before me thi~f ~11.
BRENDA S. HAMILTON, CLERK OF THE CIRCUIT COURT
BY ..c~
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W" Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: cIerk@roanokeva.gov
JONATHAN E. CRAFT
Deputy City Clerk
STEPHANIE M. MOON, MMC
City Clerk
April 6, 2011
CECELIA T. WEBB
Assistant Deputy City Clerk
Jacqueline L. Shuck, Executive Director
Roanoke Regional Airport Commission
5202 Aviation Drive, N. W.
Roanoke, Virginia 24012-1148
Dear Ms. Shuck:
I am enclosing copy of Resolution No. 39089-040411 approving the Roanoke Regional
Airport Commission's 2011-2012 proposed operating and capital budget, upon certain
terms and conditions.
The abovereferericed measure was adopted, by the Council of the City of Roanoke at a
regular meeting held on Monday, April 4, 2011.
Sincerely,
~ tn. 'h]""";
Stephanie M. Moon, MMC
City Clerk
Enclosure
pc: Deborah C. Jacks, Clerk, Roanoke County Board of Supervisors, P. O. Box
29800, Roanoke, Virginia 24018
Christopher P. Morrill, City Manager
Ann H. Shawver, Director of Finance
William M. Hackworth, City Attorney
Amelia Merchant, Director, Management and Budget
"'~
INTHE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 4th day of April, 2011.
No. 39089-040411.
A RESOLUTION approving the Roanoke Regional Airport Commission's 2011-2012
proposed operating and capital budget upon certain terms and conditions,
BE IT RESOLVED by the Council of the City of Roanoke that in accordance with the
requirements of the Roanoke Regional Airport Commission Act, as amended, and the Roanoke
Regional Airport Commission Contract dated January 28, 1987, as amended, the City of
Roanoke hereby approves the Airport Commission's 2011-2012 proposed operating and capital
budget, as well as a separate listing of certain proposed capital expenditures, as more particularly
set forth. in a report from the Commission to this Council, dated March 16, 2011.
ATTEST:
~~tf't~
K:\Measures\Airport Commission Annual Budget 2011.doc
5202 Aviation Drive
Roanoke. VA 24012-1148
(540) 362-1999
FAX (540) 563-4838
www.roanokeairport.com
ROANOKE REGIONAL AIRPORT COMMISSION
March 16,2011
Honorable Mayor and Members
Roanoke City Council
215 Church Avenue, SW
Roanoke, Virginia 24011
Re: Roanoke Regional Airport Commission Fiscal Year 2011-
2012 Budget and Proposed Capital Expenditures
Dear Mayor Bowers and Members of Council:
In accordance with the requirements of the Roanoke Regional Airport Commission
Contract dated ianuary 28, 1987, as amended, the Roanoke Regional Airport Commission is
hereby submitting its Fiscal Year 2011-2012 Operating Budget (Attachment I) for approval. This
Budget was adopted by the Commission at its meeting on March 15, 2011. We are also
providing a separate listing of Capital Expenditures which are expected to exceed $100,000 in
cost and are intended to benefit five or more future accounting periods (Attachment II).
You will note that no deficit is anticipated in either the Operating Budget or for the listed
Capital Expenditures; therefore, no additional appropriations are being requested or anticipated
from the City or the County of Roanoke. Formal approval of the Operating Budget and the
Capital Expenditure List by resolution of each of the participating political subdivisions would
be appreciated.
I would be pleased to respond to any questions or comments that you may have with
regard to this matter. On behalf of the Commission, thank you very much for your assistance and
cooperation.
~~
Jacqueline L. Shuck
Executive Director
Enclosures
cc: Chairman and Members, Roanoke Regional Airport Commission
Mark Allan Williams, General Counsel
William Hackworth, Roanoke City Attorney
Stephanie Moon, Clerk, Roanoke City Council
Attachment I
ROANOKE REGIONAL AIRPORT COMMISSION
PROPOSED BUDGET
FISCAL YEAR 2011-2012
2010-2011 2011-2012
Budget Budget Percentage
EXPENSE BUDGET Expenditures Expenditures Change
1 Operations and Maintenance Expenses
A. Salaries, Wages and Benefits $4,046,436 $4,335,027 7.1%
B. Operating Expenditures 2,940,537 3,103,980 5.6%
C. Other Maintenance & Improvement Projects 57,000 245,000 329.8%
Total Operations and Maintenance 7,043,973 7,684,007 9.1%
2 Non-Operatina Expenses
A. Interest 43,244 39,397 -8.9%
B. Debt Service 84,894 88,741 4.5%
Total Non-Operating 128,138 128,138 0.0%
3 Capital Expenses
A. Capital Projects and Purchases 181,000 161,875 -10.6%
Total Capital Expenses 181,000 161,875 -10.6%
Total Budgeted Expenditures 7,353,111 $ 7,974,020 8.4%
2010-2011 2011-2012
Budget Budget
REVENUE PROJECTIONS Revenues Revenues Change
1 Ooeratina Revenues
A. Airfield $1,321,972 $1,269,950 -3.9%
B. General Aviation 396,692 428,443 8.0%
C. Terminal Related 4,488,196 4,892,292 9.0%
D. Other Revenues 305,108 313,424 2.7%
Total Projected Operating Revenues 6,511,968 6,904,109 6.0%
2 Non-Ooeratina Revenues
A. Interest on Investments 487,665 407,800 -16.4%
B. State Funds 311,680 561,230 80.1%
C. Federal Reimbursable Funds 142,000 148,108 4.3%
Total Projected Non-Operating Revenues 941,345 1 ,117,138 18.7%
Total Projected Revenue $ 7,453,313 $ 8,021,247 7.6%
ATTACHMENT II
Proposed Capital Expenditures
(For projects expected to exceed $100,000 in cost and intended to benefit five or
more accounting periods)
I. Projects
A. Rehabilitate Airline Maintenance Hangar:
1. Description: The 50 year old large aircraft maintenance hangar is in need
of structural and other repairs to keep it safe and in good
condition for continued leasing to an airline tenant.
2. Funding:
The cost is approximately $550,000.
3. Anticipated Funding Sources:
Commission Funds:
$ 550,000
B. Upgrade Radio Communication System:
1. Description: The Commission's analog radios used in particular for airfield
and emergency communications need to be replaced with
digital radios.
2. Funding:
The estimated cost is approximately $200,000.
3. Anticipated Funding Sources:
State Aviation Entitlement Funds:
Commission Funds:
$ 180,000
$ 20,000
C. Upgrade Ice Detection System on the Airfield:
1. Description: Purchase and install new weather sensors for the runways,
as well as upgrade the server and software system.
2. Funding:
The estimated cost is $250,000.
3. Anticipated Funding Sources:
State Aviation Entitlement Funds:
Commission Funds:
$ 200,000
$ 50,000
1
D. Terminal Entrance Sh:m:
1. Description: Design and construct a new entrance sign upon completion
of the new signalized intersection and airport entrance.
2. Fundinq:
The estimated cost is $200,000.
3. Anticipated Fundinq Sources:
State Aviation Entitlement Funds:
Commission Funds:
$ 160,000
$ 40,000
E. Replace One Terminal Chiller:
1. Description: Replace one 22 year old chiller in the airport terminal that is
becoming unreliable.
2. Fundinq:
The estimated cost is $250,000.
3. Anticipated Fundinq Sources:
State Aviation Entitlement Funds:
Commission Funds:
$ 157,500
$ 92,500
F. Replace Parkin~ Lot Booth and Up~rade Equipment:
1. Description: Replace ticket dispensers and gates that are approximately
30 years old, upgrade the revenue fee computer system, and
install new and larger parking lot booth to provide sufficient
office and storage space.
2. Fundinq:
The estimated cost is $450,000.
3. Anticipated Fundinq Sources:
Commission Funds:
$ 450,000
G. Overlav Terminal Roadwav:
1. Description: Overlay the roadway in front of the terminal and replace
joints in concrete portion of the road, as needed.
2. Fundinq:
The estimated cost is $200,000.
3. Anticipated Fundinq Sources:
State Aviation Entitlement Funds:
Commission Funds:
$ 160,000
$ 40,000
2
H. Desian EMAS for Runwav 6:
1. Description: Design Engineered Material Arresting System (EMAS) bed
for Runway 6 safety area.
2. FundinQ:
The estimated cost is $2,500,000.
3. Anticipated FundinQ Sources:
Federal AlP Grant Funds
State Aviation Entitlement Funds:
$ 2,375,000
$ 125,000
II. Anticipated Funding Sources:
Federal AlP Grant Funds
State Aviation Entitlement Grant Funds
Commission Capital Funds
City and County Funds
$ 2,375,000
982,500
1,242,500
o
Estimated Total Projects Funding
$ 4,600,000
dn/11 Cap,Proj,City/County
3
RESOLUTION OF THE ROANOKE REGIONAL AIRPORT COMMISSION
Adopted this 15th day of March 2011
No. 10-031511
A RESOLUTION approving and adopting the Commission's Operating and
Capital Purchase Budget for fiscal year 2011-2012.
BE IT RESOLVED by the Roanoke Regional Airport Commission that the fiscal
year 2011-2012 Operating and Capital Purchase Budget for the Commission as set
forth in the report and accompanying attachment by the Executive Director dated March
15, 2011, is hereby approved;
BE IT FINALLY RESOLVED that the Executive Director is authorized on behalf
of the Commission to submitthe fiscal year 2011-2012 Operating and Capital Purchase
Budget, as well as a list of Proposed Capital Expenditures, to the Roanoke City Council
and the Roanoke County Board of Supervisors for approval pursuant to the contract
between the Commission, Roanoke City and Roanoke County dated January 28, 1987,
as amended.
---,- -'-" '~"~:,,;,~~', ~/'~,), \ ~.
,'~J"_~i:,~'" >::,,~j,;~~
.::,;,."~, C$}1~ ~
, . j .~ ~
S .~. , oF' I .~}
ecrer Y 'I. i \ if
., ~ " ~", ,; :' $
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...j~:.> ~. I'~' ',' -'
ATTEST:
VOTE: AYES: Dooley, Gust, Lawrence, Porterfield, Minnix
NAYS: None
CITY COUNCIL AGENDA REPORT
To:
Meeting:
Subject:
Honorable Mayor and Members of City Council
April 4, 2011
Annual Budget ~ Roanoke Regional Airport
I would like to sponsor a request from Jacqueline L. Shuck, Executive Director of
the Roanoke Regional Airport, for City Council to approve its Fiscal Year 2011-
2012 Operating Budget and Capital Expenditures.
CHRISTOPHER P. MORRILL
City Manager
Distribution: Council Appointed Officers
(
illnuntlJ nf ~na:nnke
j r r-n i - r:'" '-'"'-f"-:\'-~
C I TV CLERK '1 ~ \-li'r;. l.::i r'I'lt!C. ..j ~I
Board of Supervisors
Clerk's Office
P. o. BOX 29800
5204 BERNARD DRIVE
ROANOKE, VA 24018-0798
Deborah C. Jacks
Clerk to the Board
diacks@roanokecountvva.qov
Telephone: (540) 772-2003
(540) 172-2005
Fax: (540) 561-2830
Apri/14, 20n
Jacqueline L. Shuck, Executive Director
Roanoke Regional Airport Commission
5202 Aviation Drive, N.W.
Roanoke, Virginia 24012-1148
Dear Ms; Shuck:
. -, -. .' ., ' ',.'. '." ".' " -
lamend6sing'""8 'copy of-Resolutloii. No;:041'211-4 approving the Roanoke Regional
Airport Commission's 2011-2012 proposed operating and capital budget, upon certain
terms and conditions.
This resolution was adopted by the Board of Supervisors of Roanoke County at a
regular meeting held on Tuesday, April 12, 2011.
Sincerely,
Deborah C. Jacks.
Clerk
Enclo.sure .
~Stephahi~M.' M06h, MMC, Rbanoke City Clerk
..~. . 11
,
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER, TUESDAY, APRIL 12, 2011
RESOLUTION 041211-4 APPROVING THE ROANOKE REGIONAL
AIRPORT COMMISSION BUDGET FOR FISCAL YEAR 2011-2012
UPON CERTAIN TERMS AND CONDITIONS
WHEREAS, Section 24.B of the Regior'lal Airport Commission Act and Section
17.(a) of the contract between the City of Roanoke, Roanoke County and the Roanoke
Regional Airport Commission provide that the Commission shall prepare and submit its
operating budget for the forthcoming year to the Board of Supervisors of the County and
City Council of the City; and
WHEREAS, by report dated March 16, 2011, a copy of which is on file in the
office of the Clerk of the Board, the Executive Director of the Roanoke Regional Airport
Commission has submitted a request that the County approve the fiscal year 2011-2012
budget of the Roanoke Regional Airport Commission.
THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke
County, Virginia that the fiscal year 2011-2012 budget and proposed capital
expenditures for the Roanoke Regional Airport Commission as set forth in the March
16, 2011 report of the Commission Executive Director, a copy of which is incorporated
by reference herein, is hereby APPROVED, and the County Administrator and the Clerk
are authorized to execute and attest, respectively, on behalf of the County, any
documentation, in form approved by the County Attorney, necessary to evidence said
approval.
Page 1 of 2
,"'\
)
On motion of Supervisor Church to adopt the resolution, and carried by the
following recorded vote:
AYES: Supervisors, Altizer, Flora, Elswick, Church
NAYS: None
ABSENT: Supervisor Moore
A COPY TESTE:
Deborah C. Jacks
Clerk to the Board of Supervisors
cc: Paul Mahoney, County Attorney
Jacqueline Shuck, Executive Director, Roanoke Regional Airport
Stephanie Moon, Clerk, Roanoke City Council
!:,
Page 2 of 2
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: c1erk@roanokeva.gov
JONATHAN E. CRAFT
Deputy City Clerk
STEPHANIE M. MOON, MMC
City Clerk
CECELIA T. WEBB
Assistant Deputy City Clerk
April 6,2011
Daniel D. Miles, P. E.
Chief Executive Officer
Roanoke Valley Resource Authority
1020 Hollins Road, N. E.
Roanoke, Virginia 24012
Dear Mr. Miles:
\
I am enclosing copy of Resolution No. 39090-040411 approving the annual budget of
the Roanoke Valley Resource Authority for Fiscal Year 2011-2012, in the amount of
$9,470,887.00.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, April 4, 2011.
Sincerely,
~ h-,. ~OItW
Stephanie M. Moon, MMC
City Clerk
Enclosure
pc: Deborah C. Jacks, Clerk, Roanoke County Board of Supervisors, P. O. Box
29800, Roanoke, Virginia 24018
Darleen R. Bailey, Clerk, Town of Vinton, 311 S. Pollard Street
Vinton, Virginia 24179
Christopher P. Morrill, City Manager
Ann H. Shawver, Director of Finance
William M. Hackworth, City Attorney
Amelia Merchant, Director, Management and Budget
~
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 4th day of April, 2011.
No. 39090-040411.
A RESOLUTION approvmg the annual budget of the Roanoke Valley Resource
Authority for Fiscal Year 2011-2012, upon certain terms and conditions.
BE IT RESOLVED by the Council of the City of Roanoke that the annual budget for the
Roanoke Valley Resource Authority for Fiscal Year 2011-2012, in the amount of $9,470,887 is
hereby approved, all as more particularly set forth in a letter to the City Manager dated March
25, 2011, from Daniel D. Miles, P.E., Chief Executive Officer of the Roanoke Valley Resource
Authority, copies of which have been provided to Council.
ATTEST:
Resource Authority Budget 2011 2012.doc
ROANOIffi VALLEY RESOURCE AUTHORITY
March 25,2011
Mr. Christopher P. Morrill, City Manager
City of Roanoke
215 Church Avenue, S.W.
Noel C. Taylor Building, Room 364
Roanoke, VA 24011
~~':Zr ~
Dear Mr. Iv~rriIl:
On March 23, 2011, the Roanoke Valley Resource Authority approved its FY 2011/2012
annual budget. The balanced budget totals $9,470,887 and represents a decrease of3.6% from the
current FY 2010/201 1 budget with 110 increases in our general tipping fee rates for the ninth
consecutive year. A copy of the budget is attached.
The Resource Authority strives to provide the most cost-effective solid waste disposal
services possible in a fiscally and environmentally responsible manner while maintaining our
contractual obligations and high quality services to the Roanoke Valley. This budget is a reflection
of those efforts.
In accordance with our "Member Use Agreement," the Authority's 201 1/2012 annual budget
has been submitted to Ms. Stephanie Moon, City Clerk, with a request for the City Council's
approval.
Please let me know if you have any questions regarding the Authority's budget or if you
would like to meet with me to discllss this isslle prior to addressing the City Council.
The Resource Authority is committed to serving the residents and businesses of the City of
Roanoke as a Charier Member and we look forward to serving you. '
71P~
Daniel D, Miles, P.E.
Chief Executive Officer
Attachments
1020 Hollins Road, NE Roanol{e, Virginia 24012-8011 (540) 857-5050 Fax (540) 857.5056
Web Site: www.rvra.net
ROANOKE VALLEY RESOURCE AUTHORITY
2011-12
BUDGET
SEDIl\1ENT BASIN #3
SMlTl-I GAP REGIONAL LANDFILL
Roanoke Valley Resource AUt1lOrity
BUDGET SUM1ViARY
2011-2012 BUDGEf
Roanoke Valley Resource Authorily SUMMARY
REVENlffi 2011-2012
Disposal Fees $ 7,594AOO
Interest hlcome $ 45,000
Transfer from Contingency Reserve Fund $ 1,596,087
Sale of Recyclable Material $ 50,600
Miscellaneous $ 59,800
Transfer - Rutroltgh Road $ 125,000
Total $ 9,470,887
EXPENSES
PersOlmel
Administrative $ 551,360
Transfer Station $ 620,927
Smith Gap $ 691,368
Totals $ 1,863,655
Operating
Administrative $ 297,799
Transfer Station $ 2,424,143
Smith Gap $ 1,106,711
Totals $ 3,828,652
Capital
Administrative $
Transfer Station $
Smith Gap $
Totals $
Reserves
Administrative $ 35,000
Transfer Station $ 322,980
Smith Gap $ 652,020
Totals $ 1,010,000
Debt Service $ 2,768,580
Totals Administrative $ 884,158
Tnmsfer Station $ 3,368,050
Smith Gap $ 2,450,099
Total $ 9,470,887
2011-2012 BUDGhl
1
Roanoke Valley Resonrce Authorily
SUMMARY
2006-07 2007-08 2008-09 2009-10 2010-2011 2011-201~
REVENUE
Disposal Fees $ 7,401,700 $ 7,821,500 $ 7,956,260 $ 7,964,100 $ 7,786,670 $ 7,594,400
Interest Income $ 482,720 $. 557,720 $ 657,720 $ 336,000 $ 200,000 $... 45JlQ0
Tmnsfer from Contingency $ 783,555 $ 926,499 $ 1,714,635 $ 2,053,044 $ 1,629,080 $ 1,596,087
Reserve Fund
Sale of Recyclable $ 26,000 $ 22,000 $ 22,000 $ 12,700 $ 44,640 $ 50,600
Material
Miscellaneous $ 28,000 $ 26,000 $ 24,000 $ 44,260 $ 38,000 $ 59,8QO
Transfer - Rutrongh Road $ 68,065 $ - $ - $ - $ 125,000 $ 125,000
TOTAL $ 8,790,040 $ 9,353,719 $10,374,615 $10AI0,104 $ 9,823,390 $ 9A70,887
EXPENSES
Personnel $ 1,618,535 $ 1,601,810 $ 1,711,620 $ 1,775,973 $ 1,818,943 $ 1,863,655
Operaling $ 3,251,186 $ 3,581,905 $ 4,073,056 $ 4,159,985 $ 3,907,661 $ 3,828,652
Capital $ 3,000 $ 4,500 $ 120,000 $ - $ 15,000 $
Tnul.<;fer to Reserves $ 1,160,000. $ 1,410,000. $ 1,710,000 $ 1,710,000. $ 1,310,000 $ 1,Olo.oqO
Debt Service $ 2,757,319 $ 2,755,504 $ 2,759,939 $ 2,764,146 $ 2,771,786 $ 2,768,5~0
TOTAL $ 8,790,040 $ 9,353,719 $10,374,615 $10,410,104 $ 9,823,390 $ 9,470,887
DISPOSAL FEES
Municipal $ per ton 45 45 45 45 45 45
Private $ per lon 55 55 55 55 55 55
% lNCREASE 2.1% 6.4% 10.9% 0.3% -5.6% -3.6%
in expenses
2011-2012 BUDGET
2
Roanoke Valley Resource Authority
REVENUES
2011- 2012 BUDGEr
Roanoke Valley Resource A\llhority
REVENUES
CODE DESCRIPTION FYl0-11 FYl1-12 JUSTIFICATION
493 Total Tipping Fees $7,786,670 $ 7,594,400 Based on tonnage receipts of : 157,360
Municipal
87,700 tons $ 3,909,200
Commercial
36,600 tons $ 1,998,000
Private
24,060 tons $ 1,291,200
Residenlial
9,000 tons $ 396,000
Total $ 7,594,400
401 hlterest Income $ 200,000 $ 45,000 Debt Service Reserve Fund $ -
Operating & Other Reserve $ 45,000
956 Transfer from Conlingency $ 1,629,080 $ 1,596,087 Funds avail a ble ft'om Contingency Reserve
Reserve Fund
460 Sale of Recyclable $ 44,640 $ 50,600 Sale of Recyclable Scrap
Material Metal & Miscellaneous
459 Miscellaneous Private $ 38,000 $ 59,800 Mu 1ch Sales
Revenue
976 Transfer from $ 125,000 $ 125,000 Transfer to operating budget
Rutrough Road Fund for administrative Services
TOTAL REVENUE $9,823,390 $ 9,470,887
2011-2012 BUDGI<.T
3
TIPPING FEES
CODE DESCRIPTION FYlO-1l FY11-l2 JUSTIFICATION
451 City of Roanoke $2,154,200 $ 1,984,000 Municipal Waste
42,000 tons @ 45 $ 1,890,000
Wood Waste
2,400 tons @ 35 $ 84,000
Tires
40 tons @ 120 $ 4,800
1,040 mixed @ 5 $ 5,200
City of Roanoke Total $ 1,984,000
452 County of Roanoke $1,808,000 $1,769,700 Municipal Waste
37,000 tons @ 45 $ 1,665,000
Wood Waste
2,700 tons @ 35 $ 94,500
Tu'es
60 tons @ 120 $ 7,200
600 mixed @ 5 $ 3,000
County of Roanoke Total $ 1,769,700
453 Town of Vinton $171,800 $ 155,500 M1Ulicipal Waste
3,300 tons @ 45 $ 148,500
Wood Wasle
200 tons @ 35 $ 7,000
Tires
- tons @ 120 $ -
- mixed @ 5 $ -
Town of Vinton Total $ 155,500
458 Commercial . $1,806,600 $1,998,000 Commercial Waste
35,800 lon~ @ 55 $1,969,000
Wood Waste
800 lons @ 35 $ 28,000
Tires
- tons @ 120 $ -
200 mixed @ 5 $ 1,000
COlllmercial Total $ 1,998,000
2011-2012 BUDGET
3a
TIPPING, FEES
CODE DESCRIPTION FY10-11 FYl1-12 JUSTIFICATION
459 Private $lA16,400 $ 1,291,200 Private Waste
22,000 tons @ 55 $ 1,210,000
Wood Waste
2,000 tons @ 35 $ 70,000
Tires
60 tons @ 120 $ 7,200
800 mixed @ 5 $ 4,000
Private Total $ 1,291,200
463 Residential $429,670 $ 396,000 Residential Waste
Based on Uniform Disposal Allocation
City of Roanoke 47.5% $ 188,100
COlmty of Roanoke 47.5% $ 188,100
Town of Vinton 5.0% $ 19,800
Household 7,300 Tom @ $r!5 $ 328,500
Wood waste 1,700 Tom @ $35 $ 59,500
Tires 1,600 Tire @ $5 $ 8,000
. Residential Total $ 396,000
TOTAL TIPPING FEE $7,786,670 $ 7,594,400
2011-2012 BUDGET
3b
Roanoke Valley Resource Authority
EXPENSES
PERSONNEL
2011-2012 BUDGET
R
kVll R
A tl 'l
PERSONNEL
c--
CODE' DESCRIPTION FYl0-11 FYll-12 JUSTIFICATI
1010 Salaries $ 1,161,326 $ 1,162,644 Salaries for 29 employees
1015 Overtime $55,000 $ 52,000 Extra work required on Saturdays &
1020 Part - lime $24,500 $ 25,000 Opcrations, Buildings, and Grounds
1116 Supplements $10,000 $ 10,000 Outstanding performance recognition
2100 F.I.C.A $94,923 $ 94,833 '7.65 % of salaries, overtime,
2200 Retirement - VRS $157,893 $ 158,002 15,05 % of salaries 26 e
2204 Retirement - City $17,302 $ 20,349 18,04 % of salaries 3 e
2202 Deferred Compo Match $18,850 $ 18,850 $25 per pay pcriod 29 e
2300 Hospitalization $193,576 $ 206,537 29 participating employees
single 13 $434 pcrmo
Retiree 2 $391 per mo
em&sp 8 $630 per mo
family 6 $734 pcr mo
Employee Share
2310 Dental $7,946 $ 7,946 29 participating employees @ $2
2400 Life Insurance - VRS $8,603 $ 2,940 0.28 % of salaries 26 e
2401 Life Insurance - City $920 $ 632 0.56 % of salaries 3 e
2500 Long Term Disability Ins. $3,252 $ 3,604 0.62% salaries RVRA p
2510 Short Term Disability Ins. $3,000 $ 3,200 RVRA P
2700 Workers' Camp. Ins. $40,000 $ 52,000 Workers' Compo Insurance 29 e
2750 Retirement Health $3,252 $ 2,520 0.24 % of salaries 26 e
Insurance Credit
2810 Cash-in FLP $6,000 $ 20,000 Flexible Leave payout
2830 Employee Benefits $2,600 $ 2,600 Retiree Health Insurance
2800 Termination Pay $10,000 $ 20,000 Annual and sick leave payments
TOTAL PERSONNEL $1,818,943 $1,863,655
oano e a ey esOllrce \l lorl y -
ON
Holidays
Maintenance
part time
mployees S 1,049,844
mployees $ 112,800
mployees
4.8%
nth $ 70,951
nth $ 9,824
nth $ 63,345
nth $ 55,401
$ 7,016
74/ month
mployees $1,049,844
mployees $ 112,800
ays 50% $3,604
ays100'tC $3,200
mployees
mployees $1,049,844
2011-2012 BUDGET _
:y.
4
Roanoke Valley Resource Authority
PERSONNEL ADMIN
-
CODB DESCRIPTION FY1o-11 FY11-12 JUSTIFICA
10to Salaries $ 383,898 $ 384A98 Salaries for 5 employees
1015 Overtime $ - $ - Extra work required on Saturdays &
1020 Part - time $ - $ - Operations, Buildings, and Grounds
1116 Supplements $ 2,000 $ 2,000 Outstanding performance recognition
2100 F.I.C.A. $ 29,369 $ 29A14 7.65 % of salaries, overtime,
2200 Retirement - VRS $ 51,789 $ 51,879 15.05 % of salaries 5 e
2204 Relirement - City $ 6,135 $ 7,177 18.04 % of salaries 0 e
2202 Deferred Compo Match $ 3,250 '$ 3,250 $25 per pay period 5 e
2300 Hospitalization $ 52,271 $ 51,756 7 participating employees
single 1 $434 per mo
Retiree 2 $391 per mo
em&sp 2 $630 per mo
family 2 $734 per mo
Employee Share
2310 Dental $ 1,370 $ 1,370 5 participating employees @ $2
2400 Life Insurance - VRS $ 2,822 $ 965 0.28 % of salaries 4 e
2401 Life Insurance - City $ 326 $ 223 0.56 % of salaries 1 e
2500 Long Term Disability Ins. $ 1,074 $ 1,192 0.62% salaries RVRA p
2510 Short Term Disability Ins. $ 517 $ 570 RVRA P
2700 Workers' Compo Ins. $ 789 $ 790 Workers' Compo Insurance 5 e
2750 Retirement Health $ 1,067 $ 827 0.24 % of salaries 5 e
Insurance Credit
2810 Cash-in FLP $ 2,720 $ 15,000 Flexible Leave payout
2830 Employee Benefits $ 448 $ 448 Reliree Health Insurance
2800 Termination Pay $ - $ - Annual and sick leave payments
TOTAL PERSONNEL $ 539,845 $ 551,360
TION
Holidays
Maintenance
part time
mployees $ 344,712
mployees $ 39,786
mployees
4.8%
nth $ 5,458
nth $ 9,824
nth $ 15,836
nth $ 18,467
$ 2,171
74( month
mployees $ 344,712
mployees $ 39,786
ays 50% $ 1,192
ays l00'X $ 570
mployees
mployees $ 344,712
2011-2012 BUDGEf
4a
Roanoke Valley Resource Authority
PERSONNEL
'IS
..--
CODE DESCRIPTION FYl0~11 FY11-12 JUSTIFICATI
10to Salaries $ 345,984 $ 346,584 Salaries for 10 employees
1015 Overtime $ 45,000 $ 42,000 Extra work required on Saturdays &
1020 Part - time $ 14,000 $ 12,500 Operations, Buildings, and Grounds
1116 Supplements $ 4,000 $ 4,000 Outstanding performance recognition
2100 F.I.C.A. $ 30,981 $ 30,683 7.65 % of salaries, ovortime,
2200 Retirement- VRS $ 41,172 $ 41,172 15.05 % of salaries 8 e
2204 Retirel11ent - City $ 11,166 $ 13,172 18.04 % of salaries 2 e
2202 Defcrred Compo Match $ 6,500 $ 6,500 $25 per pay period 10 e
2300 Hospitalization $ 70,921 $ 74,963 10 participating employees
single 4 $434 per mon
Retirec 0 $391 per mo
em&sp 4 $630 per mon
family 2 $734 per 1110
Employee Share
2310 Dental $ 2,740 $ 2,740 10 participating employees @ $2
2400 Life Insurance - VRS $ 2,243 $ 766 0.28 % of salaries 8 e
2401 Life Insurance - City $ 594 $ 409 0.56 % of salaries 2 e
2500 Long Term Disability Ins. $ 969 $ 1,074 0.62% salaries RVRA p
2510 Short Term Disability Ins. $ 1,035 $ 510 RVRA p
2700 Workers' Compo Ins. $ 18,208 $ 20,500 Workers' Compo Insurance 10 e
2750 Retirement Health $ 848 $ 657 0.24 % of salaries 10 en
Insurance Credit
2810 Cash-in FLP $ 1,000 $ 1,800 Flexible Leave payout
2830 Employee Benefits $ 897 $ 897 Retiree Health Insurance
2800 Termination Pay $ 10,000 $ 20,000 Annual and sick leave payments
TOTAL PERSONNEL $ 608,258 $ 620,927
ON
Holidays
Maintenance
part time
mployees $ 273Ji70
mployees $ 73,014
mployees
4.8%
th $ 21,831
nth $
th $ 31,672
nth $ 18,467
$ 2,993
74/ month
mployees $ 273,570
mployees $ 73,014
ays 50% $ 1,074
ays l00'X $ 510
mployees
'ployees $ 273,570
2011-2012 BUDGET
4T
R
kVIIR
A th 'ty
PERSONNH SG
.--- . ' .
CODE DESCRIPTION FYlo-11 FYll-12 JUSTIFICA
lOlD Salaries $ 431,444 $ 431,562 Salaries for 14 employees
1015 Overtime $ 10,000 $ 10,000 Extra work required as needed
1020 Part - time $ 10,500 $ 12,500 Operations, Buildings, and Grounds
1116 Supplements $ 4,000 $ 4,000 Outstanding performance recognition
2100 F.I.C.A. $ 34,574 $ 34,736 7.65 % of salaries, overtime,
2200 Retirement - VRS $ 64,932 $ 64,950 15.05 % of salaries 14 e
2204 Retirement - City $ - $ - 18.04 % of salaries 0 e
2202 Deferred Compo Match $ 9,100 $ 9,100 $25 per pay period 14 e
2300 Hospitalization $ 70,385 $ 79,817 12 participating employees
single 8 $434 per mo
Retiree 0 $391 per mo
em&sp 2 $630 per mo
family 2 $734 per mo
Employee Share
2310 Dental $ 3,836 $ 3,836 14 participating employees @ $2
2400 Life Insurance - VRS $ 3,538 $ 1,208 0.28 % of salarics 14 e
2401 Life Insurance - City $ - $ - 0.56 % of salaries 0 e
2500 Long Term Disability Ins. $ 1,208 $ 1,338 0.62% salaries RVRA
2510 Short Term Disability Ins. $ 1,448 $ 2,120 RVRA P
2700 Workers' Compo Ins. $ 21,003 $ 30,710 Workers' Compo Insurance 14 e
.
2750 Retirement Health $ 1,337 $ 1,036 0.24 % of salaries 14 e
Insurance Credit
2810 Cash-in FLP $ 2,280 $ 3,200 Flexible Leave payout
2830 Employee Benefits $ 1,255 $ 1,255 Retiree Health Insurance
2800 Termination Pay $ - $ - Annual and sick leave payments
TOTAL PERSONNEL $ 670,840 $ 691,368
Oilno e ~ ey esollrce \1 or! " -
nON
Maintenance
part lime
mployees $ 431fi62
mployees $ -
mployees
4.8%
nth $ 43,662
nth $ -
nth $ 15,836
nth $ 18,467
$ 1,852
74/ month
mployees $ 431,562
mployees $ -
pays 50% $ 1,338
ays lOO?C $ 2,120
mployecs
mployees $ 431,S6f
2011-2012 BUDGhT _
4L
Roanoke Valley Resource Authority
PERSONNEl,
CODE DESCRIPTION FY11-12 ADMIN TRANSFER LANDFILL
1010 Salffi'ies $ 1,162,644 $ 384,498 $ 346,584 $ 431,562
1015 Overtime $ 52,000 $ - $ 42,000 $ 10,000
1020 Part - time $ 25,000 $ - $ 12,500 $ 12,500
1116 Supplements $ 10,000 $ 2,000 $ 4,000 $ 4,000
2100 F.I.C.A. $ 94,833 $ 29,414 $ 30,683 $ 34,736
2200 Retirement - VRS $ 158,002 $ 51,879 $ 41,172 $ 64,950
2204 Retirement - City $ 20,349 $ 7,177 $ 13,172 $ -
2202 Deferred Compo Match $ 18,850 $ 3,250 $ 6,500 $ 9,100
2300 Hospitalization $ 206,537 $ 51,756 $ 74,963 $ 79,817
2310 Dental $ 7,946 $ 1,370 $ 2,740 $ 3,836
2400 Life Insurance - VRS $ 2,940 $ 965 $ 766 $ 1,208
2401 Life Insurancc - City $ 632 $ 223 $ 409 $ -
2500 Long Term Disability Ins. $ 3,604 $ 1,192 $ 1,074 $ 1,338
2510 Short Term Disability Ins. $ 3,200 $ 570 $ 510 $ 2,120
2700 Workers' Compo Ins. $ 52,000 $ 790 $ 20,500 $ 30,710
2750 ReUrement Health $ 2,520 $ 827 $ 657 $ 1,036
Insurance Credit
2810 Cash-in FLP $ 20,000 $ 15,000 $ 1,800 $ 3,200
2830 Employee Benefits $ 2,600 $ 448 $ 897 $ 1,255
2800 Termination Pay $ 20,000 $ - $ 20,000 $ -
TOTAL PERSONNEL $ 1,863,655 $ 551,360 $ 620,927 $ 691,368
2011-2012 BUDGET
4b
Roanoke Valle}' Resource Authorll}' PERSONNEL
POSITION # GRADE CURRENT PAY RANGE
CEO 1 U Unclassified
Operations Manager 1 35 $ 61,693 to $ 91,673
Environmental & Safety Manager 1 33 $ 55,957 to $ 83,149
ACCOWltant 1 25 $ 37,874 to $ 56,279
OperatiOlls Supervisor 2 24 $ 36,070 to $ 53,598
Administrative Assistant 1 24 $ 36,070 to $ 53,598
Senior Equipment Operator 2 21 $ 31,159 to $ 46,301
Motor Eq\upment Operator II 14 19 $ 28,262 to $ 41,996
Building Maintenance Mechanic 1 19 $ 28,262 to $ 41,996
Motor Equipment Mechanic 1 19 $ 28,262 to $ 41,996
Administrative Secretary 2 17 $ 25,635 to $ 38,092
Motor Equipment Operator I 0 17 $ 25,635 to $ 38,092
Scale Operator 1 16 $ 24,414 to $ 36,278
Scale Operator/Office Assistant 0 16 $ 24,414 to $ 36,278
Laborer/Operator 1 13 $ 21,090 to $ 31,339
TOTAL SALARIES 29 $ 1,162,644 6/30/2011
Adjusbnents:
Market 0.0% $
Performance 0.0% mid-point $
$ 1,197,891 $
$
Redass(s) $ - $
Total $
TOTAL ADJUSTED SALARIES $ 1,162,644
2011- 2012 BUDGET
5
Roanoke Valley Resource Authority
PERSONNEL
EMPLOYEE BY LOCATION
POSITION # GRADE ADMIN. TRANSFER LANDFILL
CEO 1 U 1 0 0
Operations Manager 1 35 1 0 0
Environmental & Safety Manager 1 33 1 0 0
Accountant 1 25 1 0 0
Operations Supervisor 2 24 0 1 1
Administrative Assistant 1 24 1 0 0
Senior Equipment Operator 2 21 0 1 1
Motor Equipment Operator II 14 19 0 5 9
Building Maintenance Mechanic 1 19 0 1 0
Motor Equipment Mechanic 1 19 0 0 1
Administrative Secretary 2 17 0 1 1
Motor Equipment Operator I 0 17 0 0 0
Scale Opera lor 1 16 0 1 0
Scale Operator/Office Assistant 0 16 0 0 0
Laborer/OperatOl' 1 13 0 0 1
TOTAL EMPLOYEES 29 5 10 14
2011- 2012 BUDGET
Sa
Roanoke Valley Resource Authority
JEXPENSES
OPERATillG
2011-2012 BUDGET
Roanoke VaUey Resource Authority
OPERATING
CODE DESCRIPTION FYl0-11 FYl1-12 JUSTIFICATION
3004 Medical Exams $ 1,000 $ 1,000 Physical exams for new employees;
drug and alcohol random testing
3007 Contract Services $ 251,330 $ 215,005 Employee Assistance Program:
$16.28 @ x 29 employees $ 475
Groltndwater Monitoring
*Drinking Water Sampling
24 @ $585 $ 14,040
*Monitoring Wells
6 weUs; 2 events/year
$18,OOO/event =: $ 36,000
Norfolk Southern
Rail Inspections $ 1,000
Stormwater Discharge
"Permit Sampling
1 samples x $2,500 $ 2,500
Gas Monitoring
Quarterly @ $1275 $ 5,100
Monthly @ $1275 $ 15,300
Title V & e-GGRT $ 6,250
Clean Valley Council
12 months $ 51,000
Landscaping
$240/month $ 2,880
Tire Disposal- 500 Tons @
$70.00 + Fuel Surcharge $ 23,000
Copier Rental
$622/ month $ 7,460
HHW Disposal $ 50,000
3011 Janitorial Service $ 18,204 $ 16,704 Services for aU Facilities
$1,392/month $ 16,704
3012 Exterminating Services $ 1,728 $ 1,896 T.S. - $82/month $ 984
S.G. - $76/ month $ 912
Arbitrage Testing $ -
3013 Professional Services $ 74,400 $ 75,900 Auditing Services- $ 12,000
Legal Services $ 48,500
Engineering Services $ 7,000
Software support $ 2,400
Outside Legal $ 4,000
Leachate sampling $ 2,000
3029 Municipal Waste $1,919,220 $1,894,980 Norfolk Southern 147,560
62 tons/car = 2,380 4.0% increase (rail)
1,800 cars: $843/car $ 1,517,400
580 cars: $651/car $ 377,580
Total $ 1,894,980
2011-2012 BUDGET
ROilnoke Valley Reso\ln:c
OPERATING
CODE DESCRIPTIOI\ FYl1-12 JUSTIFICATION ADMIN TRANSFER LANDFILL
3004 Medical $ 1,000 Physical exams for newemployeesi $ 1,000 $ - $ -
Exams drug and alcohol random testing
3007 Contract $ 215,005 Employee Assistance Program:
Services $16.28 @ x 29 employees $ 475 $ 82 $ 163 $ 230
Groundwater Monitoring
"'Drinking Water Sampling
24 @ $585 $ 14,040 $ - $ - $ 14,040
"'Monitoring Wells
6 welIsi 2 events/year
$18,000/event "" $ 36,000 $ - $ - $ 36,000
Norfolk Southern
Rail Inspections $ 1,000 $ - $ 500 $ 500
Stormwater Discharge
"Permit Sampling
1 samples x $2,500 $ 2,500 $ - $ - $ 2,500
Gas Monitoring
Quarterly @ $1275 $ 5,100 $ - $ - $ 5,100
Monthly@ $1275 $ 15,300 $ 15,300
Title V & e-GGRT $ 6,250 $ 6,250
Clean Valley Council
12 months $ 51,000 $ 51,000 $ - $ -
Landscaping
$240/month $ 2,880 $ - $ 2,880 $ -
Tire Disposal- 500 Tons @
$96.00 + Fuel Surcharge $ 23,000 $ - $ 23,000 $ -
Copier Rental
$h22/ month $ 7,460 $ 7,460 $ - $ -
HHW Disposal $ 50,000 $ - $ 50,000 $ -
3011 Janitorial $ 16,704 Services for all Facilities
Service $1,392{ month $ 16,704 $ 8,000 $ 5,000 $ 3,704
3012 Exterminating $ 1,896 T.S. - $82/ month $ 984 $ - $ 984 $ -
Services S.G. - $76{month $ 912 $ - $ - $ 912
Arbitrage Testing $ -
3013 Professional $ 75,900 Auditing Services $ 12,000 $ 12,000 $ - $ -
Services Legal Services $ 48,500 $ 48,500 $ - $ -
Enginecring Scrvices $ 7,000 $ 7,000 $ - $ -
Software support $ 2,400 $ - $ 2,400 $ -
Outside Legal $ 4,000 $ 4,000 $ - $ -
Leachate sampling $ 2,000 $ 2,000
3029 Municipal $1,894,980 Norfolk Southern 147,560
Waste 62 tons{ car "" 2,3801.0% increase (rail) $ - $ 1,894,980 $ -
1,800 cars: $843/car $ 1,517,400
580 cars: $h51/ car $ 377,580 $ -
Total $ 1,894,980 $ - $ - $ -
2011-2012 BU DGIIT
6a
Roanoke Valley Resource Aulhority
OPERATING
CODE DESCRIPTION FY10-11 FY11-12 JUSTIFICATION
3030 Waste Waler Freight $ 92,250 $ 97,950 Leachate Cars
150 Cars @ $653 $ 97,950
3035 Slone Car Freight Charge $ 12,340 $ 13,020 Stone Cars 20 Cars @ $617 $ 13,020
3101 Temporary Help $ - $ - Buildings and grounds maintenance
3202 Repairs/Office Equipment $ 1,000 $ 1,000 Maintenance and repairs to office equipment
3204 Repairs to Vehicles $ 5,000 $ 5,500 Maintenance and repairs to all road vehicles
3206 Repairs to Data $ 3,600 $ 4,600 Maintenance and repairs to
Processing all data processing equipment
3208 Repairs to Buildings $ 100,000 $ 100,000 Maintenance and repairs to all buildings
and Grounds and property; pump stations, septic tanks.
3209 Repairs to Other $ 170,000 $ 170,000 Construction Equipment
Equipment Off Road Vehicles $ 135,000
Tipper $ 10,000
Railcars $ 5,000
Miscellaneous Equipment $ 20,000
Tub Grinder, Seeder, etc.
3530 P1'inted Forms $ 3,000 $ 2,600 Letterhead, envelopes, cards, scale tickets
repair orders, purchasing forms
includes General COlU1sel
3610 Advertising $ 2,500 $ 2,500 Personnel, RFP, bids, public hearings, etc.
3620 Public fuformation $ 2,500 $ 1,700 Handouts $ 300
User Brochures $ 800
HHW Brochures $ 400
Miscellaneous $ 200
2011-2012 BUDGET
7
Roanoke Valley Resource
OPERATING
CODE DESCRIPTION FYll~ 12 JUSTIFICATION ADMIN TRANSFER LANDFILL
3030 Waste Water Frcigh $ 97,950 Puyments to NS to haul leachate from $ - $ - $ 97,950
Smith Gap
3035 Stone Car Freight $ 13,020 Payments to NS to haul stone to Smith $ - $ - $ 13,020
Charge
Gap
3101 Temporary Help $ - Buildings and grounds maintenance $ - $ - $ -
3202 Repairs/ Office $ 1,000 Repairs to computers at 1'5 & SG $ 1,000 $ - $ -
Equipment
3204 Repairs to Vehicles $ 5,500 Maintenance and repairs to all road $ 2,500 $ 1,400 $ 1,600
vehicles
3206 Repairs to Data $ 4,600 Maintenance and repairs to $ 4,600 $ - $ -
Processing all data processing equipment
3208 Repairs to Buildings $ 100,000 Maintenance and repairs to all building $ 5,000 $ 48,000 $ 47,000
und Grounds and property; pump stations, seplic
tanks.
3209 Repairs to Other $ 170,000 Construction Equipment
Equipment Off Road Vehicles $ 135,000 $ - $ 50,000 $ 85,000
Tipper $ 10,000 $ - $ 10,000
Railcars $ 5,000 $ 5,000 $ -
Miscellaneous Equipment $ 20,000 $ 10,000 $ 10,000
Tub Grinder, Seeder, ele.
3530 Printed Forms $ 2,600 Letterhead, envelopes, cards, scale $ 800 $ 1,300 $ 500
tickets repair orders, purchasing forms
includes General Counsel
3610 Advertising $ 2,500 PersOlU\el, RFP, bids, public hearings, $ 2,500 $ - $ -
ele.
3620 Public Information $ 1,700 Handouts $ 1,700 $ - $ -
User Brochures
HHW Brochures
Miscellaneous
2011-2012 BUDGh'T
7a
ROilnoke Valley Resource Authority
OPERATING
CODE DESCRIPTION FYl0-11 FY11-12 JUSTIFICATION
3625 Promotional Articles $ 1,000 $ 800 Recycling handouts, pens,
pencils, miscellaneous items
3630 Special Events $ 2,500 $ 2,500 AtulUal Employee Functions &
Customer Appreciation Dav
4600 Central Services $ 49,500 $ 63,000 Administrative services,
Roanoke County/Roanoke
City for data processllfY
accountin~ web update, miscellaneous
5110 Utilities - Electricity $ 61,000 $ 61,000 Transfer Station
$2,083/ month $ 25,000
Smith Gap Landfill
$3,OOOjmonth $ 36,000
5121 Utilities - Heat - Fuel $ 34,000 $ 34,000 Transfer Station
Natural Gas $ 6,500
Smith Gap Landfill
Propane Gas $ 27,500
5141 Water Service - Transfer $ 5,500 $ 5,500 Water & Sewer Service for Transfer
Station Station
5142 Sewer Service - Transfer $ 12,500 $ 14,000 Sewer Service
Station
Leachate - Smith Gap $ 14,000
5210 Postage $ 4,000 $ 4,500 Postage for all mailings and
correspondence, postage
meter rent, includes General
Counsel
5230 Telephone $ 5,700 $ 5,000 Telephone service to both
facilities, rental of lines &
equipment, long distance
calls, fax lines, includes
General Counsel
5235 Cell Phones $ 3,800 $ 4,050 Set'vice for cell phones
.
2011-2012 BUDGhT
8
ROilnoke Valley Reso\ll'Ce Authority
OPERATING
CODE DESCRIPTION FYll~12 JUSTIFICATION ADMIN TRANSFER LANDFILL
3625 Promotional Articles $ 800 Recycling handouts, pens, $ 800 $ - $ -
pencils, miscellaneous items
3630 Special Events $ 2,500 Annual Employee Fundions & $ 2,500 $ - $ -
Customer Appreciation Day
4600 Central Services $ 63,000 Administrative services, $ 63,000 $ - $ -
Roanoke County /Roanoke
City for data processin~
accounting. web update, miscellaneous
5110 Utilities - Eledricity $ 61,000 Transfer Station $ - $ 25,000 $ 36,000
$2,083/ month
Smith Gap Landfill
$3,OOOjmonth
5121 Utilities - Heat - Fuel $ 34,000 Transfer Station $ - $ 6,500 $ 27,500
Natural Gas
Smith Gap Landfill
Propane Gas
5141 Water Service- $ 5,500 Water & Sewer Service for Transfer $ - $ 5,500 $ -
Transfer Station Station
5142 Sewer Service - $ 14,000 Sewer Service $ - $ - $ 14,000
Transfer Station
Leachate - Smith Gap
5210 Postage $ 4,500 Postage for all nmilings llnd $ 4,500 $ - $ -
correspondence, postage
meter rent, includes General
Counsel
5230 Telephone $ 5,000 Telephone service to both $ 5,000 $ - $ -
facilities, rental of lines &
equipment, long distance
calls, fax lines, includes
General Counsel
5235 Cell Phones $ 4,050 Service for cell phones $ 4,050 $ - $ -
2011-2012BUDGIIT
8a
ROillloke Valley Resource Authority
OPERATING
CODE DESCRIPTION FY1D-11 FYll-12 JUSTIFICATION
5302 Property Insurance-Fire $ 43,000 $ 38,300 Coverage for all buildings, contents,
and equipment
5305 Motor Vehicle Insurance $ 9,800 $ 14,500 Insurance for on-road vehicles
5307 Public Officials Insurance $ 500 $ 500 Insurance through VML or V ACO pools
5308 General Liability Ins. $ 10,500 $ 10,500 Coverage for all facilities & property
5410 Rent of Equipment $ 5,280 $ 5,280 Rental of Miscellaneous Equipment
Heavy Equipment
Emergency Equipment
5501 Travel- Mileage $ 500 $ 500 Use of personal vehicles for RVRA
business, staff, and Board Members
5503 Travel - Lodging $ 5,000 $ 5,500 Oul of lown conference Iodgin~ SW ANA,
VML, legal conferences, including meals
5504 Conference $ 2,000 $ 2,000 Conference registrations; SW ANA, VML,
legal conferences
5520 Dinner Meetings - $ 3,000 $ 3,000 Monthly Board meetings, dinners, and
Llillcheons luncheons associated with RVRA
5540 Training & Education $ 2,000 $ 4,000 Operator training for hazardous materials,
cerlificalloll, miscellaneous
5601 Contributions $ 402,000 $ 402,000 Payments per contract to:
Roanoke COlmty $ 300,000
Roanoke City $ 100,000
Volunteer fire and rescue $ 2,000
2011-2012 BUDGET
9
ROilnoke V"Hey Resource Authority
OPERATING
CODE DESCRIPTION FYl1-12 JUSTIFICATION ADMIN TRANSFER LANDFILL
5302 Property Insurance- $ 38,300 Coverage for all buildings, con lents, $ 7,660 $ 10,341 $ 20,299
Fire and equipmenl
5305 Motor Vehicle Ins. $ 14,500 Insurance for on-road vehicles $ 3,480 $ 3,335 $ 7,685
5307 Public Officials Ins. $ 500 Insurance through VML or V ACO pools $ 500 $ - $ -
5308 General Liability Ins. $ 10,500 Coverage for all facilities & properly $ 3,990 $ 3,255 $ 3,255
5410 Rent of Equipment $ 5,280 Rental of Miscellaneous Equipment $ - $ 2,640 $ 2,640
Heavy Equipment
Emergency Equipment
5501 TnlVel- Mileage $ 500 Use of personal vehicles for RVRA $ 500 $ - $ -
business, staff, and Board Members
5503 Travel- Lodging $ 5,500 Out of town conference lodgillr.. $ 4,500 $ 500 $ 500
SW ANA, VML, legal conferences,
including meals
5504 Conference $ 2,000 Conference registrations; SW ANA, VML $ 1,000 $ 500 $ 500
legal conferences
5520 Dinner Meetings - $ 3,000 Monthly Board meetings, dinners, and $ 3,000 $ - $ -
Luncheons luncheons associated with RVRA
5540 Training & Education $ 4,000 Operator training for hazardous $ 2,000 $ 1,500 $ 500
materials, certification, miscellaneous
5601 Contributions $ 402,000 Payments per conlract to: $ - $ 100,000 $ 302,000
Roanoke County $ 300,000
Roanoke Cily $ 100,000
Volunteer fire and rescue $ 2,000
2011-2012BUDGET
9a
ROilnoke Valley Resource Authority
OPERATING
CODE DESCRIPTION FY10-11 FYl1-12 JUSTIFICATION
5801 Dues $ 1,000 $ 1,700 Professional & Assodation dues:
SW ANA, SWVSWMA,
&JAAP
Returned check fees and misc. fees
5815 Warrants and Fees $ 21,200 $ 26,200 DEQ mmual fee --$25,000
Relurned cheCk fees $1,200
5823 Employee Recognilion $ 6,000 $ 6,000 A wards and Certificates
5850 Miscellaneous Operating $ - $ - No programs plamled
6010 Office Supplies $ 5,000 $ 4,500 Office paper, pens, pencils, folders, etc.
6011 Photocopies $ 400 $ 400 Miscellaneous Photocopies
6013 Small Equipment & $ 14,000 $ 23,000 Small items of office and shop equipment
Supplies and supplies, tools, miscellaneous
6040 Medical Supplies $ - $ 500 Supplies for first aid kits & medicine
cabinet
6050 Janitorial Supplies $ 1,500 $ 3,000 Supplies for general cleaning & sanitation
I
6071 Radio Parts $ 3,500 $ 3,500 Commmucatiolls Equipment
6080 Gas, on, Gt'ease $ 310,000 $ 310,000 Fuel for all equipmenl and vehicles,
includes oil, lubricants
6091 Tires, Tubes, Parts $ 70,000 $ 60,000 Replacement mld maintenance parls and
supplies for all equipment and vehicles
6130 Uniform and Wearing $ 18,000 $ 19,200 Safety Shoes $ 3,200
Apparel Rain gear, shirts, hats, misc. $ 2,800
Rental of uniforms $ 12,100
mats & towels $ 1,100
10
2011-2012 BUDGET
Roanoke Villley Resource Authority
OPERATING
CODE DESCRIPTION FY11-12 JUSTIFICATION ADMIN TRANSFER LANDFILL
5801 Dues $ 1,700 Professional & Association dues: $ 1,700 $ - $ -
SWANA, SWVSWMA,
& lAAP
Returned check fees and misc. fees
5815 Warranls and Fees $ 26,200 DEQ annual fee --$25,000 $ 1,200 $ 5,500 $ 19,500
Relurnedcheck fees $1,200
5823 Employee Recognition $ 6,000 Awards and Certificates $ 6,000 $ - $ -
5850 Miscellaneous Operant $ - No programs planned $ - $ - $ -
6010 Office Supplies $ 4,500 Office paper, pens, pencils, folders, elc. $ 3,750 $ 250 $ 500
6011 Photocopies $ 400 Miscellaneous Photocopies $ 400 $ - $ -
6013 Small Equipment & $ 23,000 Small items of office and shop equipmel $ - $ 10,000 $ 13,000
Supplies and supplies, tools, miscellaneous
6040 Medical Supplies $ 500 Supplies for first aid kits & medicine $ - $ 250 $ 250
cabinets
6050 Janitorial Supplies $ 3,000 Supplies for general cleaning & $ 3,000 $ - $ -
sanitntion
6071 Radio Parts $ 3,500 Communications Equipment $ - $ 1,750 $ 1,750
6080 Gas, Oil, Grease $ 310,000 Fuel for a11 equipmenl and vehicles, $ nOOO $ 87,500 $ 211,500
includes oil, lubricants
6091 Tires, Tubes, Parts $ 60,000 Replacement and mainlenllnce parts am $ 1,000 $ 19,000 $ 40,000
supplies for all equipment and vehicles
6130 Uniform and Wearing $ 19,200 Safety Shoes $ 250 $ 1,375 $ 1,575
Apparel Rain gear, shirls, hats, misc. $ 1,800 $ 500 $ 500
Rental of uniforms $ - $ 5,762 $ 6,338
mats & lowels $ - $ 550 $ 550
lOa
2011-2012 BUDGET
..--- OilllO e il ey esource lit 10flty
CODE DESCRIPTION FYl0-11 FYll-12 JUSTIFI
6202 Subscriptions $ 200 $ 200 Professional magazine
6203 Books $ 200 $ 200 Miscellaneous books a
6211 Code Books $ - $ - Miscellaneous legal co
6501 Other Operating. $ 35,000 $ 35,000 Disinfectants, deodori
Supplies gravel and stone for r
fertilizers and lime for
. areas and other areas,
office supplies
6503 Fire Equipment and $ 1,200 $ 1,200 Fire hoses & extinguis
Supplies and for arulUal inspec
6510 Safety Equipment $ 4,000 $ 2,000 Dust mask, safety glas
9670 Unappropriated Balance $ 95,309 $ 47,267 For unexpected expen
TOTAL OPERATING $ 3,907,661 $ 3,828,652
R k V II R AI -
CATION
s and manuals
nd manuals
de books
zers, salt for roads,
oads, seed, mulch
seeding slopes, fill
miscellaneous
hers replacem.ents &
Hons for both facilities
ses, elc.
dilures 1.25%
- ----'
OPERATING
2011 2012 BUDGET
11
Roanoke Valley Resource Authority
OPERATING
CODE DESCRIPTION FY11-12 JUSTIFICATION ADMIN TRANSFER LANDFILL
6202 Subscriptions $ 200 Professional magazines and manuals $ 200 $ -$ -
6203 Books $ 200 Miscellaneous books and manuals $ 200 $ - $ -
6211 Code Books $ - Miscellaneous legal code books $ - $ - $ -
6501 Other Operating $ 35,000 Disinfectants, deodorizers, salt for roads, $ - $ 5,500 $ 29,500
Supplies gravel and stone for roads, seed, mulch
fertilizers and lime for seediItg slopes, fill
areas and other areas, miscellaneous
office supplies
6503 Fire Equipment and $ 1,200 Fire hoses & extinguishers replacements $ - $ 600 $ 600
Supplies & and for aruma! inspections for both
facilities
6510 Safely Equipment $ 2,000 Dust mask, safely glasses, etc. $ - $ 1,000 $ 1,000
SUB-TOTAL $ 38,600 $ 400 $ 7,100 $ 31,100
TOTALS PAGES 6-9 $ 294,122 $ 2,394,215 $1,093,048
9670 Unappropriated Balance $ 47,267 For unexpected expenditure: 1.25% $ 3,677 $ 29,928 $ n663
.0
TOTAL OPERATING $3,828,652 $ 297,799 $ 2,424,143. $1,106,711
2011-2012 BUDGET
11a
ROilnoke Valley Resource Aulhority
EXPENSES
CAPIT'AL
2011-2012 BUDGh"T
Roanoke Valley Resource Authority
CAPITAL
CODE DESCRIPTION FY10-11 FY11-12 JUSTIFICATION
8101 Machinery & Equipment $ - $ -
New
8102 Machinery & Equipment $ - $ -
Replacement
8201 Furniture, Office $ - $ ~
Equipment New
8202 Furniture, Office $ - $ -
Equipment Replacement
8302 Conununications $ - $ -
Equipment Replacement
8402 Small Capital Outlay $ -
Replacement
8701 Technology $ 15,000
Equipmenl- New
8702 Data P1'Ocessing $ - $ -
Equipment Replacement
8902 New Building $ - $ -
-c-
TOTAL CAPITAL $ 15,000 $ -
20n-2012BUDGET
12
Roanoke Valley Resource Authority
EXPENSES
RESERVES
2011-2012 BUDGET
Roanoke Valley Resource Authority
RESER YES
CODE DESCRIPTION BALANCE DEPOSIT EXPENSE BALANCE JUSTIFICATION
7/112011 FYl1-12 FYl1-12 06/30/12
924500 Landfill Closure $ 5,225,652 $ 100,000 $ 500,000 $ 4,825,652 As required by Bond
Indenture, State and
Federal regulations to
close Smith Gap landfill.
925010 Equipment $ 483,120 $ 600,000 $ 985,000 $ 98,120 For replacement of
Reserve Fund equipment per
equipment replacement
schedule.
925020 Envu'olilllentaI $ 500,000 $ - $ - $ 500,000 Groundwater
Contingency Fund protection fund per
local permit
925030 Landfill Host $ 148,000. $ 10,000 .$ 150,000 $ 8,000 As per local permit.
Conununily Intranet! property
Improvement Fund
925040 Property Value $ 443,193 $ - $ - $ 443,193 As pel' local permit.
Protection Current fund is
adequate based on
anticipated sales.
925050 Putme Site $1,050,118 $ 100,000 $ - $ 1,150,118 For future construction
Development of the landfill
No plmmed expenditures
925060 Landfill Interim & $ 244,000 $ - $ - $ 244,000 For development of
Post Development unused porUons of
I Sillith Gap property ..
for recreation.
No phllmed expenditures
925065 Capital $ 288,644 $ 200,000 $ - $ 488,644 For maintenance and
Improvement i11lpl'ove~llents to the
Fund facilities.
No plmmed expendihtres
TOTAL RESERVE $8,382,727 $1,010,000 $1,635,000 $ 7,757,727 -
FUNDS
2011-2012 BUDGh"T
13
Roanoke Valley Resource Authority
RESERVES
CODE DESCRIPTION JUSTIFICATION DEPOSIT ADMIN TRANSFER . LANDFILL
FY11-12
924500 Landfill Closure As required by Bond $ 100,000 $ - $ 10,000 $ 90,000
Indenhuc, State and
Federal regulaLions Lo
close Smith Gap landfill,
925010 Equipment For replacement of $ 600,000 $ 35,000 $ 182,940 $ 382,060
Reserve Fund equipment per
equipment replacement
schedule.
925020 EnvirolUllenLal GrOWldwater $ - $ - $ - $ -
Contingency Fund protection fund per
local permit
925030 Landfill Host As per local pemlit. $ 10,000 $ - $ - $ 10,000
Conununity intranet/ properly
Improvement Flmd
925040 Property Value As per local permit. $ - $ - $ - $ -
Protection Cw'rent fund is
adequate based on
anticipated sales.
925050 Fuhrre Site For future construction $ 100,000 $ - $ - $ 100,000
Development of the landfill
No planned expendihtrc
925060 Landfill hlterim & For development of $ - $ - $ - $ -
Posl Development unused portions of
Smith Gap property
for l'ecreation.
925065 Capital For maintenance and $ 200,000 $ -$ 130,040 $ 69,960
Improvement improvements to the
FWld facilities,
Transfer Station Floor &
Fire System line l'epair
TOTAL RESERVE $ 1,010,000 $ 35,000 $ 322,980 $ 652,020
FUNDS
2011-201 2 BUDGEf
13a
Roanoke Valley Resource Authority
BOND/BUDGET
COMPARISON
2011-2012 BUDGEf
R k VlI R
A tI 'ty
BOND BUDGET
oilno e a ey esonrce U Ion -
CATEGORY BOND CURRENT FY2011-12
PROJECTION BUDGET BUDGET
WASTE GENERATION (Tons)
Solid Wasle Generated
Residential Waste 84,300 93,500 96,700
Commercial Waste 111,700 54,650 60,660
Less: Additional Source Recycling
Residential Waste (5,200) 0 -
Commercial Waste (7,000) 0 -
Solid Waste to the Syslem 183,800 151,150 157,360
OPERATING REVENUES
Tipping Fee Revenue Requirement $ 13,759,000 $ 7,964,100 $ 7,594,400
hlterest hlcome $ 1,259,000 $ 336,000 $ 45,000
Recycling Income $ - $ 56,960 $ 110,400
Transfer h'om Contingency Reserve Fund $ - $ 2,053,044 $ 1,596,087
Other Income $ - $ 125,000
Total OperatlllR Rcvcmlles $ 15,018,000 $ 10,410,104 $ 9,470,887
OPERATING EXPENSES
Landfill and Transfer Stalion $ 5,368,000 $ 3,343,398 $ 3,286,357
Rail Expenses $ 3,077,000 $ 2,192,560 $ 2,005,950
Total OperatinR Expenses $ 8,445,000 $ 5,535,958 $ 5,292,307
NET REVENUE AVAILABLE for DEBT SERVICE $ 6,573,000 $ 4,874,146 $ 4,178,580
DEBT SERVICE $ 3,588,000 $ 2,764,146 $ 2,768,580
DEPOSITS TO RESERVE ACCOUNTS
Closure FtUld $ 500,000 600,000 100,000
Renewal and Replacement Funds
Equipment Reserves $ 700,000 600,000 600,000
Environmental Contingency Ftmd $ 130,000 - -
Host Community Improvement $ 10,000 10,000 10,000
ProperLy Value Protection $ - - -
Total Deposits to R & R Fund $ 840,000 $ 610,000 $ 610,000
HOST FEES $ 400,000 $ 400,000 $ 400,000
EXCESS REVENUES $ 1,245,000 $ 500,000 $ 300,000
INDENTURE COVERAGE TEST (.10 minimum) 0.3470 0.1809 0.1084
ADDlTIONAL DEPOSITS TO RESERVES
Further Site Development $ 920,000 $ 300,000 $ 100,000
hlterim and Post Development $ 25,000 $ - $ -
Recycling $ 200,000 $ - $ -
Capital Improvement Fund $ - 200,000 200,000
Total Additional Deposits to Reserves $ 1,145,000 $ 500,000 $ 300,000
SOLID WASTE TIPPING FEES ($/ton)
Residential (Municipal) $ 72.00 $ 45.00 $ 45.00
Commercial $ 77.00 $ 55.00 $ 55.00
2on-2Ol2 DGET -
BU
14
Roanoke Valley Resource Authority
TIPPING fJEE
BREAKDOWN'
2011-2012 BUDGEf
ROilnoke Valley Resource Authority
TIPPING FEE
CATEGORY LANDFILL TRANSFER TRANSPORT TOTAL PERCENT
OPERATIONS 13.99 6.89 12.75 33.63 56%
DEBT SERVICE 7.74 4.05 5.81 17.59 29%
DEPOSITS
AND 7.97 0.99 0.00 8.96 15%
RFSERVES
..
TOTAL 29.71 11.92 18.55 60.19 100%
.
PERCENTAGE 49% 20% 31% 100%
NOTPS:
Operations costs are esLimated to be 67% landfill and 33 % transfer station. $ 3,286,357 35%
Rail operating costs $ 2,005,950 21%
Debt service based on construction costs: 44% landfill, 23% Lmnsfer, 33% rail. $ 2,768,580 29%
Deposits allocated as 89% landfill, 11 % Lransfer (includes host lees). $ 1,410,000 15%
Based on receiving a total of 157,360 tons
$9,470,887
"Additional revenue other than tipping fees allows total to be reduced to the proposed rates of:
Municipal
COllunerciaI
$
$
45.00 per ton
55.00 per ton
2011-2012 BUDGIIT
15
Roanoke Valley Resource Authority
RUTROUGH ROAD
LANDFILL
2011-2012 BUDGET
Roanoke Valley Resource Authorily
RUTROUGH ROAD
CODE DESCRIPTION FY10-11 FY11-12 JUSTIFICATION
Beginning Balance $ 4,391,716 $ 3,759,316 Anticipated Balance July 1, 2011
July 1, 2010
Expenditures -Budgeted $ 652,400 $ 598,800 AU Post Closure Care Activilies
Interest $ 20,000 $ 16,000 Estimated Interest Income {rom
hweslments
ESTIMATED BALANCE $ 3,759,316 $ 3,176,516
2011-2012 BUDGET
16
Roanoke Valley Resource Authority
RUTROUGH ROAD
CODE DESCRIPTION FYl0-11 FYl1-12 JUSTIFICATION
3007 Contract Services $ 122,400 $ 107,400 Groundwater Monitoring
Lab Analysis - 2 Events $ 40,000
Gas Monitoring Quarterly
$1500/Event $ 6,000
Gas Extraction System $ 14,400
monitoring
Cap Maintenance $ 30,000
miscellaneous scedinRt
grading, E & 5 control care
Air Emissions $ 7,000
Corrective Action $ 10,000
Plan
3013 Professional Services $ 86,000 $ 117,000 Engineering Services
Groundwater Sampling
2 Events @ $18,500 $ 37,000
Gr01Uldwater Assessment $ 10,000
Program
Miscellaneous $ 10,000
Lift Station -Engineering $ 50,000
Legal Services $ 10,000
3208 Repair and Maintenance $ 310,000 $ 240,000 Disposal of Leachate $ 230,000
Road Maintenance Stone $ 10,000
5110 Utilities - Electricity $ 6,500 $ 6,500 Electric Service for Blower/Flare Station
5230 Telephone $ - $ - Included in internal services
5815 Wanants & Fees $ 500 $ 900 DEQ AlUmal Fee
5850 Miscellaneous $ 2,000 $ 2,000 advertisement and hOUled gas.
6302 Property Insurance $ - $ - Coverage for Flare Station and Associated
Equipment
8101 Machinery & Equipment $ - $ -
9808 Transfer to RVRA $ 125,000 $ 125,000
Operations
TOTAL $ 652,400 $ 598,800
2011-2012 RIlI)"RT
17
Roanoke Valley Resource Authority
APPENDIX
2011-2012 BUDGET
ROANOKE VALLEY RESOURCE AUTHORITY
r IT.... fL,r"f ".1 1 JI' {\1 .-,.; P"'; '1' ';:"1' .:'
~ I" c.l'.l.. .L . _Il[ft iI,!.-' ..J
June 23, 2011
Ms. Stephanie M. Moon, rytMC, City Clerk
City of Roanoke
Municipal Building Room 456
215 Church Avenue, SW
Roanoke, VA 24011-1536
Dear Ms. Moon:
Attached is a certified copy of Resolution RA#2011-586 adopting a schedule of rates,
fees and charges for the use of the Authority's system effective JU,ly 1, 2011.
This resolution was adopted by the Roanoke Valley Resource Authority at a regular
meeting held on Wednesday, June 22, 2011.
Sincerely,
.Jle.01~ JCJ;H~
Deborah T. Charles
RVRA Board Secretary
Attachment
c..
i
1020 Hollins Road, NE Roanoke, Virginia 24012-8011 (540) 857-5050 Fax (540) 857-5056
Web Site: www.rvra.net
RESOLUTION OF THE ROANOKE VALLEY RESOURCE AUTHORITY
Adopted this 22nd day of June, 2011
RA#2011- 586
A RESOLUTION adopting a schedule of rates, fees and charges for the use of the
Authority's system effective July 1, 2011.
BE IT RESOLVED by the Roanoke Valley Resource Authority that:
1. The preliminary Rate Schedule previously established by the Authority by resolution
dated March 23, 2011, of rates, fees and charges to be charged by the Authority effective July
,
1, 2011 for the use of the system set forth on Exhibit "A", which is attached to and incorporated
in this resolution, is hereby ADOPTED in final and put into effect, as more particularly set forth
in the report from the Chief Executive Officer to this Authority, dated June 22, 2011.
2. The Authority Secretary is authorized and directed to transmit a certified copy of this
resolution with the final adopted schedule of rates, fees, and charges effective July 1, 2011 to
the Office of the Clerk for Roanoke City Council, the Office of the Clerk for the Roanoke County
Board of Supervisors, and the Office of the Clerk for the Vinton Town Council, to be kept on file
and open to inspection by all parties interested.
On motion of Mr. Tensen to approve Resolution RA#2011-586 adopting a schedule of
rates, fees and charges for the use of the Authority's system effective July 1, 2011 seconded by
Mr. Kennedy and carried by the following recorded vote:
AYES:
Mr. Bengtson, Mr. Kennedy, Ms. Owens, Ms. Snyder, Mr. Tensen
NAYS:
None
ABSENT:
Ms. Green, Mr. Levy
lJ"ST
o U o,Jra,6sT 0;fZ1 /e.c
RVRA Board Secretary
cc: Stephanie M. Moon, MMC, Roanoke City Clerk
Deborah C. Jacks, Clerk, Board of Supervisors
Darleen R. Bailey, Town Clerk
Exhibit A
ROANOKE VALLEY RESOURCE AUTHORITY
WASTE DISPOSAL FEES & CHARGES
AS OF: JULY 1,2011
MUNICIPAL WASTE
$45.00 PER TON
$55.00 PER TON
$55.00 PER TON
COMMERCIAL WASTE
CONSTRUCTION AND DEMOLITION WASTE
WOOD WASTE
CLEAN LOADS OF UNTREATED BRUSH OR WOOD FOR
TUB GRINDING
$35.00 PER TON
TIRES
TIRES MIXED WITH OTHER WASTE
$120.00 PER TON
PREVAILING RATE PLUS $5.00 PER TIRE
SPECIAL WASTES (ACCEPTED ONLY WITH PRIOR APPROVAL & NOTIFICATION.)
ASBESTOS (NON FRIABLE)
ASBESTOS (FRIABLE)
DEAD ANIMALS
OTHERS (As DETERMINED BY RESOURCE AUTHORITY)
$55.00 PER TON
$100.00 PER TON
$55.00 PER TON
$55.00-$100.00 PER TON
UNCOVERED VEHICLES
ADDITIONAL
$25.00
$10.00
MINIMUM CHARGE FOR PER TON FEES
WOOD MULCH SALES
PICK UP TRUCKS AND SMALL TRAILERS
SINGLE AxLE DUMP TRUCKS, INCLUDING LARGE
COMMERCIAL Tow TRAILERS (>8')
TANDEM DUMP TRUCKS
TRACTOR TRAILERS
NO CHARGE
$30.00
$50.00
$130.00
ALTERNATE DAILY COVER $25.00 PER TON
(ACCEPTED ONLY @ SMITH GAP LANDFILL & WITH PRIOR NOTIFICATION & APPROVAL.)
VEHI,CLE WEIGH FEE (NON-MEMBER VEHICLES)
$25.00
UNACCEPTABLE WASTE CHARGES $100.00 PER TON, MINIMUM ONE TON PLUS HANDLING COSTS,
RELATED DAMAGES, AND LOST REVENUE
LATE ACCOUNT PENALTY 10% OF AMOUNT PLUS INTEREST AT THE LEGAL RATE ON THE PRINCIPAL
NOTE:
THE ROANOKE VALLEY RESOURCE AUTHORITY RESERVES THE RIGHT TO ESTABLISH FEES AND
CHARGES AS IT DEEMS NECESSARY AND APPROPRIATE FOR WASTES NOT LISTED HEREIN AND TO
REFUSE TO ACCEPT ANY MATERIAL DEEMED BY THE AUTHORITY TO BE UNACCEPTABLE.
RESOLUTION OF THE ROANOKE VALLEY RESOURCE AUTHORITY
Adopted this 23rd day of March 2011
RA#2011-572
A RESOLUTION approving the Authority's annual budget for fiscal year 2011-2012 and
authorizing submittal of such budget to the governing bodies of the Charter Member Users for
approval.
BE IT RESOLVED by the Roanoke Valley Resource Authority that:
1. The fiscal year 2011-2012 Annual Budget for the Roanoke Valley Resource Authority
as set forth in the report and accompanying attachments by the Chief Executive Officer dated
March 23, 2011, and submitted to this Board is hereby approved; and,
2. The Authority Chair is authorized on behalf of the Authority to submit the fiscal year
2011-2012 annual budget and related documents to the governing bodies of the Charter Member
Users, being the County of Roanoke, the City of Roanoke, and the Town of Vinton, for approval in
accordance with the requirements of the Roanoke Valley Resource Authority Members Use
Agreement, dated October 23, 1991, as amended.
ATTEST: :ZJ~J, T tAQ4k.s
Deborah T. Charles
RVRA Board Secretary
On motion of Mr. Tensen and carried by the following recorded roll call vote:
AYES:
NAYS:
Ms. Green, Mr. Kennedy, Mr. Levy, Ms. Owens, Mr. Tensen
None
ABSENT:
Mr. Bengtson, Ms. Snyder
ROANOKE VALLEY RESOURCE AUTHORITY
March 23, 2011
Ms. Stephanie M. Moon
City Clerk, City of Roanoke
Municipal Building Room 456
215 Church Avenue, SW
Roanoke, VA 24011-1536
Dear Ms. Moon:
On March 23, 2011, the Board of Directors of the Roanoke Valley Resource Authority
(Authority) adopted their FY 2011-2012 annual budget. Copies of the budget have been sent to
Mr. Christopher Morrill, City Manager, by separate mailing for appropriate distribution.
Please be informed that as part of the budget approval, the Board also adopted several
preliminary changes to the Authority's published rate schedule. In accordance with the rate
adjustment procedures established by the Water and Waste Authorities Act of Virginia, these
proposed rate changes require a Public Hearing which in turn requires a Notice of Public
Hearing and official notification to the Authority's three governing bodies, including the City
Council of Roanoke.
Attached for your information and appropriate distribution to the City Council is a copy of the
Authority's March 23, 2011 resolution authorizing the Public Notice and Public Hearing on
changes to the "RVRA Waste Disposal Fees & Charges," effective July 1, 2011. All proposed
changes to the rate schedule are detailed in the resolution and Exhibit A of the resolution.
The Public Notice advertisement is scheduled for placement in The Roanoke Times on Friday,
April 1, 2011 & Saturday, April 9, 2011. Additionally, please note the Authority has scheduled a
Public Comment Hearing for 7:00 p.m. on June 15, 2011 at the Authority's Tinker Creek
Transfer Station. This will provide an opportunity for any concerned resident or business to
pose questions or to express comments on the proposed rate changes to the Authority prior to
the actual Public Hearing scheduled for the Authority's Board Meeting on June 22, 2011 at
noon.
Sincerely,
Deborah T. Charles
RVRA Board Secretary
CC: Mr. Chris Morrill, City of Roanoke
Mr. Bob Bengtson, City of Roanoke
Mr. Dan Miles, RVRA
1020 Hollins Road, NE Roanoke, Virginia 24012-8011 (540) 857-5050 Fax (540) 857-5056
Web Site: www.rvra.net
RESOLUTION OF THE ROANOKE VALLEY RESOURCE AUTHORITY
Adopted this 23rd day of March 2011
RA#2011-573
A RESOLUTION SETTING FORTH AND PROVIDING FOR PUBLIC
NOTICE AND HEARING ON THE AUTHORITY'S PRELIMINARY
SCHEDULE OF REVISED RATES, FEES, AND CHARGES TO BE
EFFECTIVE JULY 1, 2011.
WHEREAS, the Roanoke Valley Resource Authority ("Authority"), in accordance with the
provisions of the Virginia Water and Waste Authorities Act, intends to establish a revised
schedule of rates, fees, and charges to be charged by the Authority to users of the Authority's
garbage and refuse collection and disposal system and related facilities ("System"), providing
for the following changes in the Authority's rates, fees, and charges:
(i) decrease the "Tires" fee from $140/ton to $120/ton;
(ii) increase the "Uncovered Vehicles" fee from $10 to $25;
(iii) increase the "Minimum Charge For Per Ton Fees" from $5 to $10
(iv) increase the "Wood Mulch Sales" fees for:
- "Single Axle Dump Trucks" from $20/load to $30Iload;
- "Tandem Dump Trucks" from $30lload to $50/load; and,
- "Tractor Trailers" from $90/load to $130/load;
(v) add an "Alternate Daily Cover" fee of $25/ton;
(vi) add a "Vehicle Weigh" fee of $25
NOW, THEREFORE, BE IT RESOLVED by the Roanoke Valley Resource Authority as
follows:
1. Fees and Charaes. The Authority hereby adopts the preliminary schedule of revised
rates, fees, and charges to be charged by the Authority effective July 1, 2011, for the use of the
System are as set forth on Exhibit A, which is attached to and incorporated in this resolution.
2. Public Comment Hearina. A Public Comment Hearing conducted by Authority Staff is
hereby scheduled for 7:00 p.m. on June 15, 2011 at the Authority's Tinker Creek Transfer
Station on the preliminary schedule of revised rates, fees, and charges.
3. Public Hearino. A Public Hearing is hereby scheduled for the Authority's regularly
scheduled June Board Meeting at 12:00 p.m. on June 22, 2011 at the Authority's Tinker Creek
Transfer Station on the preliminary schedule of revised rates, fees, and charges.
4. Notice of Public Hearino. The Chief Executive Officer and Secretary of the Authority
are authorized and directed to publish the required Notice of Public Hearing setting forth the
preliminary schedule of revised rates, fees, and charges to be given by two publications, at least
6 days apart, in a newspaper having general circulation in the area to be served by the Authority
at least 60 days before the date fixed in such notice for the hearing. The Authority Secretary is
authorized and directed to mail a copy of such Notice of Public Hearing, including this
Resolution, to the Board of Supervisors of Roanoke County, the Town Council of the Town of
Vinton, and the City Council of the City of Roanoke. After such public hearing, the preliminary
schedule, either as originally adopted or as amended, may be adopted and put into effect.
5. Effective Date. This Resolution shall take effect immediately
ATTEST: Qk~ --r: r3;a1)e;;,.
D borah T. Charles
RVRA Board Secretary
Ms. Green made a motion to approve resolution RA2011-573 setting forth the Authority's
preliminary schedule of revised rates, fees, and charges, seconded by Mr. Tensen, and carried
by the following recorded vote:
AYES:
NAYS:
Ms. Green, Mr. Kennedy, Mr. Levy, Ms. Owens, Mr. Tensen
None
ABSENT:
Mr. Bengtson, Ms. Snyder
Exhibit A
NOTICE OF PUBLIC HEARING ON PRELIMINARY FEES
Pursuant to Section 15.2-5136 of the Code of Virginia 1950, as amended, notice is hereby given that the
Roanoke Valley Resource Authority ("Authority") will hold a public hearing on its schedule of fees and
charges to be assessed in connection with the use of the Authority's garbage and refuse collection and
disposal system and related facilities as follows:
MUNICIPAL WASTE
COMMERCIAL WASTE
CONSTRUCTION AND DEMOLITION WASTE
WOOD WASTE
CLEAN LOADS OF UNTREATED BRUSH OR
WOOD FOR TUB GRINDING $35.00 PER TON
TIRES $120.00 PER TON
TIRES MIXED WITH OTHER WASTE PREVAILING RATE PLUS $5.00 PER TIRE
SPECIAL WASTES (ACCEPTED ONLY WITH PRIOR APPROVAL AND NOTIFICATION.)
ASBESTOS (NON FRIABLE)
ASBESTOS (FRIABLE)
DEAD ANIMALS
OTHERS (AS DETERMINED RESOURCE AUTHORITY)
UNCOVERED VEHICLES
MINIMUM CHARGE FOR PER TON FEES
WOOD MULCH SALES
PICK UP TRUCKS AND SMALL TRAILERS
SINGLE AXLE DUMP TRUCKS, INCLUDING LARGE
COMMERCIAL TOW TRAILERS (>8') $30.00
TANDEM DUMP TRUCKS $50.00
TRACTOR TRAILERS $130.00
ALTERNATE DAILY COVER $25.00 PER TON
(ACCEPTED ONLY AT SMITH GAP LANDFILL AND WITH PRIOR NOTIFICATIONS AND APPROVAL.)
VEHICLE WEIGH FEE (NON-MEMBER VEHICLES)
UNACCEPTABLE WASTE CHARGES $100.00 PER TON, MINIMUM ONE TON PLUS HANDLING
COSTS, RELATED DAMAGES, AND LOST REVENUE
LATE ACCOUNT PENALTY 10% OF AMOUNT PLUS INTEREST AT THE LEGAL RATE ON THE PRINCIPAL
$45.00 PER TON
$55.00 PER TON
$55.00 PER TON
$55.00 PER TON
$100.00 PER TON
$55.00 PER TON
$55.00 - $100.00 PER TON
ADDITIONAL $25.00
$10.00
NO CHARGE
$25.00
The public hearing, which may be continued or adjourned, will be held at 12:00 noon, or as soon
thereafter as may be practicable, on June 23, 2011, at the Authority's offices at 1020 Hollins Road, N.E.,
Roanoke, Virginia. Prior to the public hearing, staff of the Authority will be available to meet with all
interested parties and take comments on June 15, 2011 at 7 p.m. at the Authority's offices. Persons with
a disability who wish to attend and require special accommodations for the public hearing, please contact
the Authority at 857-5050 by 10 a.m. on June 23, 2011.
Given under my hand this 23rd day of March, 2011
&lJ.iJIJab -r CA iM{lo ~ L
De orah T. Charles
RVRA Board Secretary
'"
NOTICE OF PUBLIC HEARING
ON PRELIMINARY FEE SCHEDULE FOR
ROANOKE VALLEY RESOURCE AUTHORITY
Notice is hereby given that the Roanoke Valley Resource Authority ("Authority") will hold
a public hearing in accordance with Section 15.2-5136 of the Code of Virginia, as amended, on
the Authority's preliminary schedule of fees and charges to be assessed in connection with the
use of the Authority's garbage and refuse collection and disposal system and related facilities.
The public hearing, which may be continued or adjourned, will be held at 12:00 noon, or as
soon thereafter as may be practicable, on June 22, 2011, at the Authority's offices at 1020
Hollins Road, N.E., Roanoke, Virginia. Prior to the public hearing, staff of the Authority will be
available to meet with all interested parties and take comments on June 15, 2011 at 7 p.m. at
the Authority's offices. The resolution adopted by the Authority on March 23, 2011, establishing
the preliminary fees and charges is set forth below:
RA#2011-573
A RESOLUTION SETTING FORTH AND PROVIDING FOR PUBLIC NOTICE
AND HEARING ON THE AUTHORITY'S PRELIMINARY SCHEDULE OF
REVISED RATES, FEES, AND CHARGES TO BE EFFECTIVE JULY 1,2011.
WHEREAS, the Roanoke Valley Resource Authority ("Authority"), in accordance with
the provisions of the Virginia Water and Waste Authorities Act, intends to establish a revised
schedule of rates, fees, and charges to be charged .by the Authority to users of the Authority's
garbage and refuse collection and disposal system and related facilities ("System"), providing
for the following changes in the Authority's rates, fees, and charges:
(i) decrease the "Tires" fee from $140/ton to $120/ton;
(ii) increase the "Uncovered Vehicles" fee from $10 to $25;
(iii) increase the "Minimum Charge For Per Ton Fees" from $5 to $10
(iv) increase the "Wood Mulch Sales" fees for:
- "Single Axle Dump Trucks" from $20/load to $30/load;
- "Tandem Dump Trucks" from $30/load to $50/load; and,
- "Tractor Trailers" from $90/load to $130/load;
(v) add an "Alternate Daily Cover" fee of $25/ton;
(vi) add a "Vehicle Weigh" fee of $25
NOW, THEREFORE, BE IT RESOLVED by the Roanoke Valley Resource Authority as
follows:
..
1. Fees and Charoes. The Authority hereby adopts the preliminary schedule of revised
rates, fees, and charges to be charged by the Authority effective July 1, 2011, for the use of the
System are as set forth on Exhibit A, which is attached to and incorporated in this resolution.
2. Public Comment Hearino. A Public Comment Hearing conducted by Authority Staff is
hereby scheduled for 7:00 p.m. on June 15, 2011 at the Authority's Tinker Creek Transfer
Station on the preliminary schedule of revised rates, fees, and charges.
3. Public Hearino. A Public Hearing is hereby scheduled for the Authority's regularly
scheduled June Board Meeting at 12:00 p.m. on June 22,2011 at the Authority's Tinker Creek
Transfer Station on the preliminary schedule of revised rates, fees, and charges.
4. Notice of Public Hearino. The Chief Executive Officer and Secretary of the Authority
are authorized and directed to publish the required Notice of Public Hearing setting forth the
preliminary schedule of revised rates, fees, and charges to be given by two publications, at
least 6 days apart, in a newspaper having general circulation in the area to be served by the
Authority at least 60 days before the date fixed in such notice for the hearing. The Authority
Secretary is authorized and directed to mail a copy of such Notice of Public Hearing, including
this Resolution, to the Board of Supervisors of Roanoke County, the Town Council of the Town
of Vinton, and the City Council of the City of Roanoke. After such public hearing, the preliminary
schedule, either as originally adopted or as amended, may be adopted and put into effect.
5. Effective Date. This Resolution shall take effect immediately
ATTEST.RJ.dtl1~ 1 t1ttt4,
Deborah T. Charles
RVRA Board Secretary
..oJ
NOTICE OF PUBLIC HEARING ON PRELIMINARY FEES
Pursuant to Section 15.2-5136 of the Code of Virginia 1950, as amended, notice is hereby given that the
Roanoke Valley Resource Authority ("Authority") will hold a public hearing on its schedule of fees and
charges to be assessed in connection with the use of the Authority's garbage and refuse collection and
disposal system and related facilities as follows:
MUNICIPAL WASTE
COMMERCIAL WASTE
CONSTRUCTION AND DEMOLITION WASTE
WOOD WASTE
CLEAN LOADS OF UNTREATED BRUSH OR
WOOD FOR TUB GRINDING $35.00 PER TON
TIRES $120.00 PER TON
TIRES MIXED WITH OTHER WASTE PREVAILING RATE PLUS $5.00 PER TIRE
SPECIAL WASTES (ACCEPTED ONLY WITH PRIOR APPROVAL AND NOTIFICATION.)
ASBESTOS (NON FRIABLE)
ASBESTOS (FRIABLE)
DEAD ANIMALS
OTHERS (AS DETERMINED RESOURCE AUTHORITY)
UNCOVERED VEHICLES
MINIMUM CHARGE FOR PER TON FEES
WOOD MULCH SALES
PICK UP TRUCKS AND SMALL TRAILERS
SINGLE AXLE DUMP TRUCKS, INCLUDING LARGE
COMMERCIAL TOW TRAILERS (>8') $30.00
TANDEM DUMP TRUCKS $50.00
TRACTOR TRAILERS $130.00
ALTERNATE DAILY COVER $25.00 PER TON
(ACCEPTED ONLY AT SMITH GAP LANDFILL AND WITH PRIOR NOTIFICATIONS AND APPROVAL.)
VEHICLE.WEIGH FEE (NON-MEMBER VEHICLES)
UNACCEPTABLE WASTE CHARGES $100.00 PER TON, MINIMUM ONE TON PLUS HANDLING
COSTS, RELATED DAMAGES, AND LOST REVENUE
LATE ACCOUNT PENALTY 10% OF AMOUNT PLUS INTEREST AT THE LEGAL RATE ON THE PRINCIPAL
$45.00 PER TON
$55.00 PER TON
$55.00 PER TON
$55.00 PER TON
$100.00 PER TON
$55.00 PER TON
$55.00 - $100.00 PER TON
ADDITIONAL $25.00
$10.00
NO CHARGE
$25.00
The public hearing, which may be continued or adjourned, will be held at 12:00 noon, or as soon
thereafter as may be practicable, on June 23, 2011, at the Authority's offices at 1020 Hollins Road, N.E.,
Roanoke, Virginia. Prior to the public hearing, staff of the Authority will be available to meet with all
interested parties and take comments on June 15, 2011 at 7 p.m. at the Authority's offices. Persons with
a disability who wish to attend and require special accommodations for the public hearing, please contact
the Authority at 857-5050 by 10 a.m. on June 23, 2011.
Given under my hand this 23rd day of March, 2011
~~c(~ T qad<.~
eborah T. Ch rles
RVRA Board Secretary
CITY COUNCIL AGENDA REPORT
To:
Meeting:
Subject:
Honorable Mayor and Members of City Council
April 4, 2011
Annual Budget - Roanoke Valley Resource Authority
I would like to sponsor a request from Daniel D. Miles, Chief Executive Officer
.of the Roanoke Valley Resource Authority, for City Council to approve its Fiscal
Year 2011-2012 annual budget.
CHRISTOPHER P. MORRILL
City Manager
Distribution: Council Appointed Officers
illnuntlJ nf ~nannlte
,-.TT.' j'LL'Oj.( ..\ '1 APR "15 P!1~)2Gfl
!...1. \ "_" 1:..1.-..... -
Board of Supervisors
Clerk's Office
P. O. BOX 29800
5204 BERNARD DRIVE
ROANOKE, VA 24018-0798
Deborah C. Jacks
Clerk to the Board
d iacks@roanokecountvva.qov
Telephone: (540) 772-2003
(540) 772-2005
Fax: (540) 561-2830
April 14, 2011
Daniel D. Miles, P.E.
Chief Executive Officer
Roanoke Valley Resource Authority
1020 Hollins Road, N. E.
Roanoke, Virginia 24012
Deadv1r.r\J1iles: .
. .~~:' - , i\, ~:,' ':.' .. ,".-
I am enclosing a copy of Resolution No. 041211-5 approving the annual budget of the
RoanokeValley Resource Authority for fiscal year 2011-2012.
This resolution was adopted by the Board of Supervisors of Roanoke County at a
regular meeting held on Tuesday, April 12, 2011.
Sincerely,
Deborah C. Jacks
Clerk
En.closure. .. .. .
cc::~~ariie.M. Moon, MMC, Roano~e City Clerk ..
....b'arlehe:R. Bailey, ToWn of Vinton Clerk
~,
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, APRIL 12, 2011
RESOLUTION 041211-5 APPROVING THE ROANOKE VALLEY
RESOURCE AUTHORITY BUDGET FOR THE FISCAL YEAR 2010-2011
WHEREAS, Section 5.9 of the Roanoke Valley Resource Authority Members Use
Agreement provides that the Authority shall prepare and submit its operating budget for
the forthcoming fiscal year to the Board of Supervisors of the County, the City Council of
the City of Roanoke and the Town Council of the Town of Vinton; and
WHEREAS, by report dated March 25, 2011, a copy of which is on file in the
office of the Clerk to the Board, the Chief Executive Officer of the Roanoke Valley
Resource Authority has submitted a request that the County approve the fiscal year
2011-2012 budget of the Roanoke Valley Resource Authority.
NOW THEREFORE, BE IT RESOLVED, BY THE BOARD OF SUPERVISORS
OF ROANOKE COUNTY, VIRGINIA that the fiscal year 2011-2012 budget for the
Roanoke Valley Resource Authority as set forth in the March 25, 2011, report of the
Authority Chief Executive Officer, a copy of which is incorporated by reference herein, is
hereby APPROVED, and the County Administrator and the Clerk are authorized to
execute and attest respectively, on behalf of the County, any documentation, in form
approved by the County Attorney, necessary to evidence said approval.
Page 1 of 2
iio
On motion of Supervisor Altizer to adopt the resolution, and carried by the
following recorded vote:
AYES: Supervisors Altizer, Flora, Elswick, Church
NAYS: None
ABSENT: Supervisor Flora
Deb rah C. Jacks
Clerk to the Board
cc: Diane Hyatt, Assistant County Administrator
Rebecca Owens, Director of Finance
Daniel Miles, CEO, RVRA
Stephanie Moon, Clerk, Roanoke City Council
Darleen Bailey, Clerk, Town of Vinton
Page 2 of 2
~
,
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 4th day of April, 2011.
No. 39091-040411.
AN ORDINANCE to appropriate funding from the State Asset Sharing
Program, the Department of Justice Federal Asset Sharing Program, and the
Department of Treasury Federal Asset Sharing Program, for enhancing law
enforcement operations, amending and reordaining certain sections of the 2010-2011
Grant Fund Appropriations, and dispensing with the second reading by title of this
ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that the following
sections of the 2010-2011 Grant Fund Appropriations be, and the same are hereby,
amended and reordained to read and provide as follows:
Appropriations
Expendable Equipment
Expendable Equipment
Expendable Equipment
35-640-3302-2035
35-640-3304-2035
35-640-3307 -2035
$ 122,132
20,684
147
Revenues
State Asset Forfeiture - Interest
State Asset Forfeiture
DoJ Federal Asset Forfeiture
DoJ Federal Asset Forfeiture - Interest
DoT Federal Asset Forfeiture
DoT Federal Asset Forfeiture - Interest
35-640-3302-3299
35-640-3302-3300
"35-640-3304-3305
35-640-3304-3306
35-640-3307 -3307
35-640-3307 -3308
685
121 ,447
16,070
4,614
133
14'
Pursuant to the provisions of Section 12 of the City Charter, the second reading
of this ordinance by title is hereby dispensed with.
A'1lk. EST:
· rn. OOv\il
City Clerk. ~
,
CITY COUNCIL AGENDA REPORT
To:
Meeting:
Subject:
Honorable Mayor and Members of City Council.
April 4, 2011
Federal Forfeited Property Sharing and State Asset Sharing
Background:
In 1991, the Virginia General Assembly passed legislation allowing local law
enforcement to seize and have forfeited property connected with illegal
narcotics distribution. The law also makes it possible for police departments to
receive proceeds from these forfeited properties. Application for an equitable
share of the property seized by local law enforcement must be made to the
Department of Criminal Justice Services, Forfeited Asset Sharing Program and
certified by the Chief of Police. Property, including funds shared with State and
local agencies, may be used only for law enforcement purposes. Program
requirements mandate that these funds be placed in an interest bearing
account and -. the interest earned be used in accordance with program
gUideiines. Revenue totaling $122,132 has been collected and is available for
appropriation in the Grant Fund accou nt nu mber 35-640-3302-2035.
In 1986, Congress authorized the transfer of certain federally forfeited property
to state and local law enforcement agencies that participated in the
investigation and seizure of the property. Application for an equitable share of
property seized by local law enforcement must be made to the U.S. Department
of Justice and certified by the U. S. Attorney. This property, including funds
shared with state and local agencies may be used only for the purpose stated in
the application, i.e., narcotics investigations related to law enforcement.
Participation in federally forfeited property enhances the effectiveness of
narcotics investigations by providing necessary investigation equipment, and
investigative funds offset the costs that would otherwise have to be borne by
the City's taxpayers. -
The Police Department receives funds periodically from the federal
government's asset sharing program. Grant requirements mandate that these
funds be placed in an interest bearing account and the interest earned be used
in accordance with program guidelines. Revenue totaling $20,684 has been
collected through the forfeiture process from the Department of Justice and is
available for appropriation in the Grant Fund account number 35-640-3304-
2035. Additionally, revenue totaling $147 has been collected through the
forfeiture process from the Department of the Treasu ry, and is available for
appropriation in the Grant Fund account number 35-640-3307-2035.
, The funding will be appropriated to the expendable equipment budget which
will allow the department to continue to acquire new and replacement
equipment for officers (ballistic vests, computer software, etc.) as well as
equipment for vehicles (cameras, partitions, and window barriers, etc.)
Recommended Action:
Adopt the accompanying budget ordinance to increase Grant Fund revenue
estimates by $142,963 and to appropriate funding in the same amount for the
State Asset Sharing and Federal Forfeited Property Sharing grants in accounts as
established by the Director of Finance and noted below.
Revenues:
State Asset Forfeiture - Interest
State Asset Forfeitu re
Federal Forfeiture-DOJ - Interest
Federal Forfeiture-DOJ
Federal Forfeiture-DOT
Federal Forfeiture-DOT-Interest
35-640-3302-3299
35-640-3302-3300
35-640-3304-3306
35-640-3304-3305
35-640-3307-3307
35-640-3307-3308
Appropriations:
Expendable Equ ipment
Expendable Equ ipment
Expendable Equ iprrient
35-640-3302-2035
35-640-3304-2035
35-640-3307-2035
$ 685
$1 21 ,447
$4,614
$16,070
$133.
$14
$122,132
$20,684
$147
Distribution: Council Appointed Officers
R. Brian Townsend, Assistant City Manager for Community Development
Christopher C. Perkins, Chief of Police
2
...
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: cIerk@roanokeva.gov
JONATH;<\N E. CRAFT
Deputy City Clerk
STEPHANIE M. MOON, MMC
City Clerk
'April 6, 2011
CECELIA T. WEBB
Assistant Deputy City Clerk
Municipal Code Corporation
P. O. Box 2235
Tallahasse-e, Florida 32316
Ladies and Gentlemen:
I am enclosing copy of Ordinance No. 39092-040411 repealing Subsection 1-15,
Same--Supervision: prisoners to obey orders; forfeitures for refusal to work, etc.,
Chapter 1, General Provisions, of the Code of the City of Roanoke, to delete the
requirement that those who have custody of prisoners employed outside the City jail .
take the oath required to be taken by police officers.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, April 4, 2011, and is in full force and effect upon its
passage.
Sincerely,
~'rn. .,....,0-,..)
Stephanie M. Moon, MMC
City Clerk
Enclosure
pc: The Honorable Brenda S. Hamilton, Clerk, Circuit Court
Ronald S. Albright, Clerk, General District Court
David C. Wells, Clerk, Juvenile and Dom~stic Relations District Court
Chief Magistrate, Office of the Magistrate
Lora A. Wilson, Law Librarian
Christopher P. Morrill, City Manager
William M. Hackworth, City Attorney
Ann H. Shawver, Director of Finance
~,,[
IN THE COUNCIL FOR THE CITY OF ROANOKE, VIRGINIA
The 4th day of April, 2011.
No. 39092-040411.
AN ORDINANCE repealing Subsection (b) of Section 1-15, Same--Supervision:
prisoners to obey orders: forfeitures for refusal to work. etc., Chapter 1, General Provisions, of
the Code of the City of Roanoke, to delete the requirement that those who have custody of
prisoners employed outside the City jail take the oath required to be taken by police officers; and
dispensing with the second reading by title of this Ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that:
1. . Subsection (b) of Section 1-15, Same--Supervision: prisoners to obey orders:
forfeitures for refusal to work. etc.. Chapter 1, General Provisions, of the Code of the City of
Roanoke, be and it is hereby REPEALED.
2. Pursuant to the provisions of Section 12 of the City Charter, the second reading of
this ordinance by title is hereby dispensed with.
ATTEST:
#tL m. h)Oo-J
City Clerk.
o
,
CITY COUNCIL AGENDA REPORT
To:
Meeting:
Su bject:
Honorable Mayor and Members of City Council
April 4, 2011
Repeal of City Code Subsection 1-15 (b) Regarding Oath of Office
for the Public Service Work Program
Background:
The Honorable Charles N. Dorsey of the 23rd Judicial Circuit requested that the
City of Roanoke implement a volunteer work program similar to the Volunteer
Work Program offered in Roanoke County. As a result, the City of Roanoke, the
23rd Judicial Circuit, the 23rd Judicial General District Court and the 23rd Juvenile
and Domestic Relations District Court have agreed to offer a voluntary diversion
program to minor, non-violent offenders. If eligible, offenders will perform a
designated number of court-ordered public service work hours on City property
in lieu of incarceration. Public service work for offenders will include
opportunities such as litter clean-up, maintenance and clean-up of City parks
and greenways., painting, mowing, weed eating, custodial work and collection of
limbs/brush and other maintenance and clean-up activities.
Sections 1-14 through 1-20 of the Roanoke City Code give the City Manager the
authority to implement a Public Service Work program on City-owned property.
Subsection 1-15 (b) of the Code requires all persons designated and appointed
by the City Manager to accept custody of prisoners to be employed outside the
City jail on the work force program to take and subscribe to the oath required
to be taken by police officers. To more efficiently implement the program,
Subsection 1-15 of the City Code should be repealed so that staff supervising
offenders of the program are not required to take an oath of office.
Considerations:
Sheriff Johnson has designated constitutional officer employee Sergeant Darrick
Jones to manage the program, and the City Manager has designated Andrea
Martin, Volunteer Coordinator, to assist with securing work opportunities and
tracking participant work hours.
Roanoke County has operated a voluntary diversion program for offenders since
2003. Quarterly, approximately 20 to 30 participants are assigned to various
departments, where they complete anywhere from 1,000 to 1,700 volunteer
hours. Since its inception, the program has saved costs on jail per diems and
has helped to minimize labor costs for various departments. A few of the
participants have actually been hired as full-time employees by the County.
Salem began its voluntary diversion program in 2010.
,
Adopting. the attached ordinance will remove from the Code of the City of
Roanoke (1979), as amended, the requirement that all persons designated and
appointed by the City Manager take and subscribe to the oath required to be
taken by police officers when accepting custody of prisoners to be employed in
the prisoners work force program.
Recommended Action:
City Council adopt an ordinance repealing Subsection 1-1 5 (b) of the Code of
the City of Roanoke (1979), as amended, requiring that all persons designated
and appointed by the City Manager to accept custody of prisoners to be
employed on the prisoners work force program take and subscribe to the oath
required to be taken by police officers.
CHRISTOPHER P. MORRILL
City Manager
Distribution: Council Appointed Officers/
2
,
City of Roanoke Public Service Work Program
Backaround:
The Honorable Charles N. Dorsey met with the City Manager to discuss Roanoke County's
Volunteer Work Program and possible implementation of a similar alternative sentencing
disposition program for the City. Information regarding the County's program is as follows:
In 2003, Roanoke County and the 23rd Judicial District Court launched a voluntary diversion
program for offenders. The program allows offenders who are granted jail time for minor,
non-violent offenses (primarily misdemeanor offenses) to perform a designated number of
public service work hours on City property to avoid incarceration. Hours worked by the
participants generally range from 16 to 120 hours, with occasional assignments that exceed
200 - 400 hours. Referrals are made by the 23rd Judicial Circuit Court, the General District
Court and the Juvenile and Domestic Relations District Court (adult domestic and child
support cases). Quarterly, approximately 20 to 30 participants are assigned to various
departments, where they complete anywhere from 1,000 to 1,700 volunteer hours quarterly.
Since its inception, the program has saved costs on jail per diems and has helped to
minimize labor costs for various departments. A few of the participants have actually been
hired as full-time employees by the County. '
City of Roanoke Public Service Work Proaram Description:
Sections 1-14 through 1-20 of the Roanoke City Code give the City Manager and the Sheriff
the authority to implement a Public Service Work Program on City-owned property. The City
of Roanoke plans to launch the program in April 2011 as outlined below:
ProQram Staff:
· The program will be managed by constitutional officer employees, Sergeant Deputy
Sheriff Darrick Jones and Sergeant Deputy Sheriff Jessie Roberts, and Andrea Martin,
Volunteer Coordinator for the City.
· Sergeant Jones of the Sheriff's Department will be responsible for signing up the
participants, reviewing court orders and program expectations, providing work
assignments and addressing violations. His contact number is (540) 355-2002.
· Andrea Martin will be responsible for tracking the volunteer hours of individuals placed
in the program, working with department heads to keep work assignments, and
communicating with Sergeant Jones regarding work assignments, program status, and
issues with violations. Her contact number is (540) 853-1801.
· Sergeant Deputy Sheriff Jessie Roberts will work with Sergeant Jones to ensure that
appropriate court documents are prepared and filed to inform the Courts regarding each
participant's program compliance and/or non-compliance. His contact number is 853-
2902.
· Departmental Responsibility
Department supervisors will keep the Volunteer Coordinator informed of work
assignments.
On-site supervisors will contact the Volunteer Coordinator regarding program rules,
information relating to the supervision of participants, and other information to aid
site supervisors and staff in working with participants.
,
Departments shall be prepared for the participant to work. This includes providing
work assignment and equipment handling instructions, proper supervision (when
appropriate), supplies, workspace, etc.
Departments are required to examine all work assignments and identify safety
aspects that the participant will need to know.
- A Public Service Work Program Log must be sent to the Department of Human
Resources to the attention of Andrea Martin, Volunteer Coordinator, at the end of the
assignment.
Departments shall be aware of program guidelines and prohibited practices.
Proaram Guidelines:
· The City's program will be capped at 20 participants to ensure work availability and
appropriate oversight of participants. Sergeant Jones will keep the court informed of
program availability.
· Primarily offenders with minor, non-violent offenses qualify for the program.
· Per Section 1-16 of the Roanoke City Code, participants may be sentenced to the
maximum time allowed for working as follows:
Lenath of Sentence
Up to 15 days...
16 to 30 days...
31 to 60 days...
61 to 90 days...
91 days to 6 months...
Over 6 months to 12 months...
Maximum Time Allowed for Workina
2 days (16 hours)
4 days (32 hours)
7 days (56 hours)
10 days (80 hours)
14 days (112 hours)
30 days (240 hours)
Proaram Protocol:
· The Judge orders the offender's participation in the program during disposition of the
case.
· On the disposition notice, the Court orders the jail sentence, suspends the sentence on
the condition of completion of public service work hours and provides a "program
completion" date on the court order.
The "program completion and/or compliance" date is provided so that the offender
reports to jail for processing and certification that the public service hours were
completed.
· The Deputy Sheriff, Clerk and/or Judge provides the offender with a "Program
Assignment Information" form that is signed by the offender and a court representative.
This form provides basic court and contact information, as well as the date and time to
meet with Sergeant Darrick Jones for work assignments and program guidelines.
Sgt. Jones will provide standard days and times of the week for participant program
orientation. Set orientation days are Tuesdays, Thursdays and Fridays from
) 2:00 - 4:00 pm, unless otherwise specified by Sergeant Jones.
· The participant meets with Sergeant Jones on the assigned date and time to review
program requirements and expectations, complete the participant data form, sign the
program agreement and other relevant documents and receive his/her work assignment.
,
As participants may be employed, assignments are based on agreed upon dates
and times as established when the paperwork is completed, and some volunteers
will be scheduled to work on the weekends (when work is available).
Direct supervision of participants is not mandated while completing public service
work; however, City staff will monitor to ensure that work is completed. The level of
supervision will be determined on a case-by-case basis, depending on the assigned
task.
There is a low tolerance for non-compliant participants. Failure to report to the
designated work assignment on the scheduled date and time and/or failure to
comply with work assignments will result in a capias being issued for the
participant's arrest.
· A program time log form is provided to all department supervisors to account for each
participant's service hours. A copy of the triplicate form is maintained by the on-site
supervisor, and copies are forwarded to the Program Manager and the Volunteer
Coordinator for documentation of either completion of the required hours or participant
non-compliance. Participants may request a copy of the form upon completion of service
hours. '
· At the completion of the assignment, the participant returns to the Roanoke City Jail on
the date designated in the court order to ensure that public service work hours are
completed and/or for jail processing for failure to complete the court-ordered hours.
· The participant must complete ALL public service hours ordered by the Court to
successfully complete the program. Participants will not be granted credit for hours
worked if ALL hours are not completed as ordered by the Court
Other Considerations:
· Roanoke County has participated in the program since 2003. Salem began its program
in 2010.
· Department heads and supervisors need to establish volunteer work opportunities that
. are on-going in order for this program to be effective.
o Some of the current assignments offered by City Departments are as follows:
Facilities Management - Clean windows in the pedestrian walkway
bridgelDowntown, custodial work in specified areas, etc.
Parks & Recreation - General trash and debris clean-up in all City parks, turf
blanket removal, litter clean-up on the greenways, cigarette butt litter clean-
up, collection of limbs/brush to be placed in designated areas for pick-up,
raking and bagging leaves on the basketball and tennis courts and along
fence lines, picking up trash along the river banks, pulling plastic bags and
other debris out of the trees along the river, etc.
Solid Waste - Litter clean-up of identified corridors in the City
Public Works - Downtown litter clean-up, mowing, weed eating, and other
maintenance activities
Event Zone Festival Clean-up Parks & Recreation - Maintenance and clean
up of parks and greenways
Roanoke Civic Center - Painting, event clean-up, etc.
.~
'J
CITY OF ROANOKE
DEPARTMENT OF FINANCE
215 Church Avenue, SW, Suite 461
PO Box 1220
Roanoke, Virginia 24011-1220
Telephone: (540) 853-2821
Fax: (540) 853-6142
JOHN W. BINGHAM, CPA
Assistant Director of Finance
ANN H. SHAWVER, CPA
Director of Finance
ANDREA F. TRENT
Assistant Director of Finance
April 4, 2011
Honorable David A. Bowers, Mayor
Honorable David B. Trinkle, Vice-Mayor
Honorable William D. Bestpitch, Council Member
Honorable Raphael E. Ferris, Council Member
Honorable Sherman P. Lea, Council Member
Honorable AnitaJ. Price, Council Member
Honorable Court G. Rosen, Council Member
Dear Mayor Bowers and Members of City Council:
Subject: February Financial Report - City of Roanoke
The following financial report provides commentary on the City's financial results
for the first eight months of this fiscal year.
General Fund revenues through February of FY11 are 2.6% or $3,135,000 above
last year as presented in the accompanying financial. statement. Real Estate Tax
collections through February have decreased 0.9% compared with last year. The
next installment of real estate is due April 5. This decline is based on a variance in
timing this fiscal year versus last in payments from financial institutions that
handle mortgage escrow. For the year, overall growth of about 1.4% is expected in
real estate tax revenues. Sales tax increased 1.7% in FY11 through February, and
inclusive of the payment received in early March is up 2.8% compared to the same
period of the prior year. This important revenue continues to show improvement
as economic recovery gradually takes place. Other local taxes, such as Utility
Consumer, Transient Occupancy, Motor Vehicle License and Telecommunications
taxes have increased. The most notable impact to the Other Local Tax category is
the increase in the Prepared Food and Beverage Tax due to the tax rate increase
from 5% to 7%.
The current expenditure budget for FY11 represents a 1.6% decrease from the
February FY10 budget due primarily to budget reduction measures in programs
and services. As of February, actual expenditures are down 3.8% compared to the
first eight months of FY10, largely driven by decreased costs in Judicial
Administration, Public Safety, Public Works, Health and Welfare, Community
(.,"'\
Honorable Mayor and Members of Council
April 4, 2011
Page 2
Development and Transfers to the Debt Service Fund. Education, the largest
expenditure category, grew 7.1 % based on an increase in City support to schools in
order to offset State funding reductions. Variances are discussed in greater detail
in the expenditure section of this narrative.
Revenues:
The current revenue budget for FY11 represents a 1.4% decline compared to the
prior year budget. The largest decrease is the Intergovernmental category. While
many trends in our revenues have emerged, it is important to consider that the due
dates for some of our major taxes fall after this reporting period of February. They
include business license tax due March 1, the second installment of real estate tax
due April 5, personal property tax due May 31 and bank stock tax due June 1.
Commentaries on significant variances are shown below.
General Property Taxes decreased 1.3% or $555,000 compared to FY10 due to a
timing difference in the real estate area a)s described previously. This category is
also impacted by a decline in personal property tax revenue due to lower monthly
billings. However, the due date for the majority of FY11 personal property taxes is
May 31, and the amounts received thus far in the year are not significant.
Other Local Taxes increased 9.5% or $3,395,000 compared to FY10. The main
driver for this large increase is the rate change in the Prepared Food and Beverage
Tax. Adjusted for the rate change impact, this category grew 2.2% or $857,000.
Several of our local taxes are trending higher than the prior year. Utility Consumer
and Transient Occupancy taxes have increased by 7.0% and 7.1 %, respectively. The
increase in Utility Consumer tax is driven by an increase in water and electric
consumption when compared to FY10 where consumption was down. Transient
Occupancy tax has shown improvement since March 2010. Business in the lodging
industry, which is a function of occupancy and room rates, has improved some as
the economy stabilizes, and collections of delinquent amounts have boosted
current year revenues. Some of our other local taxes have declined in FY11 as a
result of continued economic challenges. Cigarette and recordation taxes have
declined compared to last fiscal year by 3.9% and 10.3%, respectively. The
cigarette tax continues to decline from citizens traveling to neighboring localities
to purchase cigarettes where no cigarette tax is charged. Recordation taxes are
following trends in the real estate market where sales continue to be depressed.
Permits. Fees. and Licenses increased 22.1 % or $114,000 compared to FY10,
however, a refund of $15,000 was paid in the prior fiscal year which affects
comparability. Adjusted for the impact of this refund, the category increased 25.7%
or $129,000. New construction has increased, resulting in growth in permit
!
<"'\
/
Honorable Mayor and Members of Council
April 4, 2011
Page 3
revenues. Large permits obtained thus far in FY11 include construction for the City
Market Building, Brandon Oaks Apartments, and others.
Fines and Forfeitures increases 13.0% or $128,000 compared to FY1 0 due primarily
to an increase in imposed General District court fines. Parking ticket revenue
increased in FY11 where there was less ticketing interruption caused by weather
compared to FY10. In addition, parking ticket equipment was replaced, and an
increase in parking ticket fees was effective July 1, 2010 that contributed to the
increase.
Revenue from the Use of Money and Property fell 45.0% or $196,000 compared to
FY10 due in part to the expected loss of rental income from the Commonwealth
Building. The relocation of the Health Department from a City-owned building to
the Civic Mall location also contributed to the decline in rental income.
Intergovernmental revenues increased 1.4% or $450,000 compared to FY10 due
primarily to increases in the Social Services category. Foster care activities have
increased significantly compared to FY1 o.
Expenditures:
The current fiscal year 2011 General Fund expenditure budget totals $254.2
million and includes funding of approximately $599,000 to cover contracts and
purchase orders made during fiscal year 2010 but not paid by the end of that year.
The General Fund expenditures and encumbrances through February totaled
$169.0 million and represent a decrease of 3.8% or approximately $6.7 million
compared to FY10. The current fiscal year budget is 1.6% or $4.1 million lower
than the FY10 budget as of February. All categories of the FY11 General Fund
budget are lower than in FY10 with the exception of the Transfer to School Fund
and Non-departmental which fluctuates based on transfers to other funds which
are to some extent nonrecurring. Based on this, expenditure variances as
discussed in the following sections will focus on performance that varies from the
budgeted expectation.
General Government expenditures are budgeted to decrease 2.1 % from the FY10
adopted budget. Actual expenditures increased 5.6% or $454,000 compared to
FY10 primarily due to a change in the allocation of technology maintenance
contract costs in FY11. Previously, costs were billed monthly through the
Department of Technology to the General Fund. Currently, contracts are fully
obligated in the General Fund.
Public Works expenditures are budgeted to decrease 9.1 % from the FY10 budget.
Actual expenditures for FY11 decreased 13.3% or $2.3 million compared to FY10.
The expenditure variance is due primarily to a decrease in street paving which was
,
Honorable Mayor and Members of Council
April 4, 2011
Page 4
projected in the 2011 budget. In addition, this category was impacted by a timing
difference in contracting for paving planned for this year. Also contributing to the
variance is a decline in Streets and Traffic maintenance costs and Solid Waste
Management tipping fees.
Transfers to Debt Service Fund declined 12.2% or $2.3 million from the prior year
as of. February. The Series 1999A and 1999B bonds were paid off in FY10. In
addition, the issuance of Series 2010A and 2010C Refunding Bonds decreased the
required funding of debt service for the City and Schools.
Nondepartmental expenditures increased 10.3% or $437,000, due to transfers to
the Capital Projects Fund for the Aviation Drive and Towne Square Boulevard
Intersection Improvement project.
Civic Facilities Fund
For FY11 year-to-date, the Civic Center has held 160 events with 168,110
attendees. This is 20.8% or 42 less events, but 6.7% or 10,627 more attendees
than for the same time period of FY1 O. Event highlights for February included the
Kazim Shrine Circus, Disney Live, and two sell out events - the Brad Paisley concert
and Fiddler on the Roof. Global Spectrum's Net Operating Income for the month
was $120,000, reducing the year-to-date combined Operating Loss to $1,214,000.
This is a worsening of $146,000 or 13.7% when total fund operating performance
is compared to the same eight month period in FY1 O. This is largely due to Global
Spectrum promoting or co-promoting some high quality events, such as Liza
Minelli, which did not perform as well as expected. Global Spectrum's rolling
forecast of operations projects improving results over the final four months of
FY11. However, it projects a larger loss than theadopted budget by $157,000.
ParkinQ Fund
The City's Parking Fund operates seven garages and six surface lots with a total
FY11 budget of just over $3.0 million. While each facility generates varying levels
of income or loss, the Parking Fund as a whole meets all cash flow needs, including
debt service, without General Fund subsidy and generates working capital to fund
facility improvements and repairs.
The FY11 year-to-date operating revenues are up $104,000 or 5.8% compared to
FY10. A revitalized Market Garage continues to account for most of the revenue
increase. Elmwood Park Garage, Center in the Square Garage, and Church Avenue
Garage are also nicely ahead of FY10. Tower Garage continues behind FY10,
displaying the poorest performance of all locations, relative to the previous fiscal
year. Gainsboro Garage and Higher Education Center Lot also remain significantly
behind last year in revenues. The decline at these two locations is due to the
".)
Honorable Mayor and Members of Council
April 4, 2011
Page 5
elimination of paid parking for employees by the Higher Education Center and
increased street parking by students. In all, seven facilities are ahead of FY10
revenues, five are behind FY10, and one is even. On the expense side, spending
levels are under those of FY10 in maintenance, utilities and other costs. FY11
Operating Income shows an improvement of about $173,000 or 46.5% over FY1 O.
This is a function of a combination of 5.8% improvement in revenues coupled with
a 5.0% or $70,000 decline in expenses. The increase in Interest Expense reflects
the additional debt burden incurred to renovate Market Garage, approximately
$25,000 per month.
City of Roanoke Pension Plan
The Pension Trust Fund experienced an investment return of 23.7% for the period
ended February 28, led by strong performance in the domestic and international
equity allocations, as well as the convertible bond allocation. Investment
performance for this period was well ahead of the Policy Portfolio return
benchmark of 21.1 %. Fiscal year to date, Plan Net Assets increased $ 51.7 million.
The net increase is a result of $6.7 million in employer contributions and $64.3
million in net investment gains offset by $19.3 million in benefit payments and
Plan administrative expenses. Benefits Paid to Participants increased 2.6% due to
higher retire'ment allowances having been earned by more recent retirees, while
Administrative expenses inclined slightly.
In closing, the economy overall is improving. Local tax revenue results vary by tax,
although the Total Local Tax Revenues are stable and showing improvement. The
unemployment rate remains a primary challenge to growth and January data shows
an increase in unemployment due to a decline in seasonal employment absorbed
during the holiday season. The housing market economic trends continue to be
depressed; however, state data for recordation taxes indicate the housing industry
is beginning to improve. The real estate area remains a concern for the
foreseeable future as economists expect this sector of the economy to continue to
lag before improving, especially in the commercial category. Not withstanding the
above circumstances, the City has managed the first eight months of FY11 well and
has the City in good overall financial condition. Should you have any questions on
the City's financial statements or condition, please contact me and I will be glad to
assist you.
Sincerely,
~v~
Director of Finance
,
Honorable Mayor and Members of Council
April 4, 2011
Page 6
Attachments .
c: Christopher P. Morrill, City Manager
William M. Hackworth, City Attorney
Drew Harmon, Municipal Auditor
Stephanie M. Moon, City Clerk
Sherman M. Stovall, Assistant City Manager
R. Brian Townsend, Assistant City Manager
Amelia C. Merchant, Director of Management and Budget
Deborah J. Moses, Parking Facilities Manager
Robyn L. Schon, General Manager, Global Spectrum
Rita D. Bishop, Superintendent, Roanoke City Public Schools
Curtis Baker, Deputy Superintendent of Operations,
Roanoke City Public Schools
,
CITY OF ROANOKE, VIRGINIA
GENERAL FUND
FOR THE EIGHT MONTHS ENDED FEBRUARY 28, 2011
STATEMENT OF REVENUE
(UNAUDITED)
Current Revenue
Revenue Budget
Revenue Source Budget Variance
General Properly Taxes $ 101,962,000 $ (58,248,481 )
Other Local Taxes 71,628,000 (32,577,481 )
Permits, Fees and Licenses 1,038,000 (406,306)
Fines and Forfeitures 1,606,000 (494,278)
Revenue from Use of Money and Properly 173,000 67,167
Intergovemmental 66,405,000 (33,947,904)
Charges for Services 7,477,000 (2,933,447)
Intemal Services 2,547,000 (1,049,489)
Transfers From Other Funds 10,565
Miscellaneous Revenue 537,268 (77,275)
Total $ 253.383,833 $ (129,667,494)
Actual
July 1 - February 28
2010 - 2011
$ 43,713,519
39,050,519
631,694
1,111,722
240,167
32,457,096
4,543,553
1,497,511
10,565
459 993
$ 123,716,339
Actual
July 1 - February 28
2009 - 2010
$ 44,268,415
35,655,288
517,461
983,941
436,620
32,007,239.
4,736,688
1,632,509
25,586
317,269
$ 120,581,016
STATEMENT OF EXPENDITURES AND ENCUMBRANCES
(UNAUDITED)
Current
Expenditure Unencumbered
Expenditures Budget Balance
General Government $ 12,710,185 $ 4,181,959
Judicial Administration 7,564,339 3,010,623
Public Safety 57,034,992 18,265,157
Public Works 23,325,473 8,160,974
Health and Welfare 38,917,045 13,888,217
Parks, Recreation and Cultural 9,164,472 2,870.539
Community Development 6,102,872 2,504,815
Transfer to Debt Service Fund 20,543,833 3,727,611
Transfer to School Fund 68,365,461 22,788,487
Nondepartmental 10,503,914 5,835,928
Total $ 254,232,586 $ 85,234,310
Actual
July 1 - February 28
2010 - 2011
$ 8,528,226
4,553,716
38,769,835
15,164,499
25,028,828
6,293,933
3,598,057
16,816,222
45,576,974
4,667,986
$ 168,998,276
1
Actual
July 1 - February 28
2009 - 2010
$ 8,074,116
4,802,578
41,289,074
17,495,133
27,393,256
6,803,294
3,915,785
19,145,215
42,564,974
4,231,265
$ 175,714,690
Percent of
Budget
Received
42.9%
54.5%
60.9%
69.2%
138.8%
48.9%
60.8%
58.8%
100.0%
85.6%
48.8%
Percent of
Budget
Obligated
67.1%
60.2%
68.0%
65.0%
64.3%
68.7%
59.0%
81.9%
66.7%
44.4%
66.5%
FY11 vs FY10
Variance
-1.3 %
9.5 %
22.1 %
13.0 %
-45.0 %
1.4 %
-4.1 %
-8.3 %
-58.7 %
45.0 %
2.6 %
FY11 vs FY10
Variance
5.6 %
-5.2 %
-6.1 %
-13.3 %
-8.6 %
-7.5 %
-8.1 %
-12.2 %
7.1 %
10.3 %
-3.8 %
" CITY OF ROANOKE, VIRGINIA
CIVIC FACILITIES FUND
COMPARATIVE STATEMENT OF REVENUES AND EXPENSES
FOR THE EIGHT MONTHS ENDED FEBRUARY 28, 2011
(UNAUDITED)
FY 2011 FY 2010
ODeratinQ Revenues
Rentals $ 2,366,471 $ 2,396,889
Event Expenses 1,326,544 1,181,160
Advertising 103,308 68,264
Admissions Tax 314,415 323,202
Facility Surchargemcket Rebate 282,410 268,686
Commissions 83,661 128,030
Ancillary 53,637 63,340
Miscellaneous 97,339 75,540
Total Operating Revenues 4,627,785 4,505,111
ODeratinQ EXDenses
Personal Services 821,068 727,421
Operating Expenses 4,185,111 4,010,671
Management Fees 225,422 211,594
Depreciation 609,704 622,640
Total Operating Expenses 5,841,305 5,572,326
Operating Loss (1,213,520) (1,067,215)
NonoDeratina Revenues/(ExDenses}
Other (260) 30,614
Investment Income 36,823 11,912
Interest Expense (387,278) (405,958)
Net Nonoperating Expenses (350,715) (363,432)
Loss Before Transfers and Contributions (1,564,235) (1,430,647)
Transfers and Contributions
Transfer from Capital Projects Fund 47,447
Transfer from General Fund 988,550 1,009,050
Transfer to Debt Service Fund (42,025) (49,684)
Net Transfers and Contributions 946,525 1,006,813
Change in Net Assets $ (617,710) $ (423,834)
2u
~ CITY OF ROANOKE, VIRGINIA
PARKING FUND
COMPARATIVE STATEMENT OF REVENUES AND EXPENSES
FOR THE EIGHT MONTHS ENDED FEBRUARY 28, 2011
(UNAUDITED)
FY 2011 FY 2010
ODeratina Revenues
Market Garage $ 284,962 $ 203,857
Elmwood Park Garage 375,605 344,307
Center in the Square Garage 201,118 188,939
Church Avenue Garage 439,627 422,330
Tower Garage 244,001 272,349
Gainsboro Garage 75,536 86,451
Campbell Garage 27,799 20,203
Williamson Lot 61,037 60,808
Higher Ed Center Lot 27,641 35,759
Market Lot 15,580 14,507
Elmwood Lot 54,232 54,334
Warehouse Row Lot 24,881 24,255
West ChurchlYMCA Lots 17,513 17,513
Parking Violations (All Locations) 28,206 28,505
Total Operating Revenues 1,877,738 1,774,117
ODeratina EXDenses
Operating Expenses 780,502 844,627
Depreciation 551,688 557,104
Total Operating Expenses 1,332,190 1,401,731
Operating Income 545,548 372,386
NonoDeratinQ Revenues/(ExDenses)
I nvestment Income 32,833 15,054
Interest Expense (471,884) (308,508)
Net Nonoperating Expenses (439,051) (293,454 )
Income Before Transfers and Contributions 106,497 78,932
Transfers and Contributions
Net Transfers and Contributions
Change in Net Assets $ 106,497 $ 78,932
3
~
CITY OF ROANOKE, VIRGINIA
CITY TREASURER'S OFFICE
GENERAL STATEMENT OF ACCOUNTABILITY
FOR THE MONTH ENDED FEBRUARY 28, 2011
TO THE DIRECTOR OF FINANCE:
GENERAL STATEMENT OF ACCOUNTABILITY OF THE CITY TREASURER OF THE CITY OF ROANOKE, VIRGINIA
FOR THE FUNDS OF SAID CITY FOR THE MONTH ENDED FEBRUARY 28, 2011.
BALANCE AT
JAN 31, 2011 RECEIPTS
CONSOLIDATED FUNDS $47,352,792.30 $24,018,602.80
BALANCE AT
DISBURSEMENTS FEB 28,2011
$30,565,121.45 $40,806,273.65
BALANCE AT
FEB 28, 2010
$35,106,916.43
CERTIFICATE
I HEREBY CERTIFY THAT THE FOREGOING IS A TRUE STATEMENT OF MY ACCOUNTABILITY
TO THE CITY OF ROANOKE, VIRGINIA, FOR THE FUNDS OF THE VARIOUS ACCOUNTS THEREOF
FOR THE MONTH ENDING FEBRUARY 28,2011. THAT SAID FOREGOING:
CASH
CASH IN HAND
CASH IN WACHOVIA BANK .
CASH IN HOMETOWN BANK
CASH IN VALLEY BANK
INVESTMENTS:
WACHOVIA OVERNIGHT SWEEP ACCOUNT
LOCAL GOVERNMENT INVESTMENT POOL
SMITH BARNEY GOVERNMENT MONEY MARKET FUND
CERTIFICATES OF DEPOSIT
U. S. AGENCIES
VIRGINIA AIM PROGRAM (U. S. SECURITIES)
VIRGINIA SNAP PROGRAM (U. S. SECURITIES)
TOTAL
$31,255.68
1,710,872.81
100.00
. 2,709.98
526,000.00
13,833,036.63
4,255,736.11
5,014,894.77
6,000,000.00
173,081.77
9,258,585.90
$40,806,273.65
MARCH 10,2011
4
.:).
,/
CITY OF ROANOKE PENSION PLAN
STATEMENT OF CHANGES IN PLAN NET ASSETS
FOR THE EIGHT MONTHS ENDED FEBRUARY 28, 2011
(UNAUDITED)
FY 2011 FY 2010
Additions:
Employer Contributions $ 6,702,350 $ 7,195,073
Investment Income
Net Appreciation in Fair Value of Investments 60,205,482 36,881,783
Interest and Dividend Income 4,579,495 3,433,297
Total Investment Gain 64,784,977 40,315,080
Less Investment Expense 451,757 300,817
Net Investment Gain 64,333,220 40,014,263
Total Additions $ 71,035,570 $ 47,209,336
Deductions
Benefits Paid to Participants
Administrative Expenses
Total Deductions
Net Increase
$ 19,020,176 $ 18,531,831
310,565 307,843
19,330,741 18,839,674
51,704,829 28,369,662
Net Assets Held in Trust for Pension Benefits:
Fund Balance July 1
Fund Balance February 28
280,476,609
$ 332,181,438
266,428,241
$ 294,797,903
5
~\
Assets
Cash
Investments, at Fair Value
Accounts Receivable
Due from Other Funds
Total Assets
Liabilities and Net Assets
Liabilities:
Due to Other Funds
Accounts Payable
Total Liabilities
CITY OF ROANOKE PENSION PLAN
STATEMENT OF PLAN NET ASSETS
FEBRUARY 28, 2011
(UNAUDITED)
Net Assets Held in Trust For Pension Benefits
FY 2011
$ 580,889
333,944,594
39,764
477
$ 334,565,724
$ 2,384,067
219
2,384,286
$ 332,181,438
6
FY 2010
$
296,851,359
1,500,000
477
$ 298,351,836
$ 3,553,549
384
3,553,933
$ 294,797,903
7 b'
City of Roanoke
Financial Report
Eight Months Ended
.. February 28, 2011
FY11 General Fund Overview
· Revenues declined 20/0 in FY10
· FY11 adopted budget 1.40k lower than FY10 adopted
· Revenue through February increased 2.60k from
FY10
· Expenditures through February down 3.80k from
FY10
· Performance fairly consistent at mid ,year
· Most local taxes have increased
· Performance is viewed with cautious optimism -
unemployment remains fairly high; economic
challenges remain
2
Sales Tax Steadily Improving
Each Month This Year
FY11 Revenue Estimate $17.995M
fn 11
s::
.~ 10
-
-
.-
~ 9
8
12
7 Mas Ended 1/31
I- Prior YTD Actual 0 YTD Budget . YTD Actual 1
Revenue 2.8010 over last year and 3.2010 higher than YTD budget. This is
a fifth consecutive month of growth. The YTD growth and improvement
over budget has improved every month of the fiscal year. The Franklin
Road Wal-Mart closed in late January which will negatively impact sales
tax the balance of the fiscal year. Growth of 2010 for the year is expected
at a minimum.
Personal Property Tax
Personal Property Tax Revenue Estimate $16.884 M
The Third Largest Tax
Billed April 15th, Due May 31st
Personal Property Components
Based on Tax Year 2010
o 6/30/07
. 6/30/08
[ill 6/30/09
'III 6/30/10
. 6/30/11 Budget
Revenue
~rsonal property tax relief funding from the
)mmonwealth is $8.076M and is allocated to
gible vehicles based on a five year trend of
,sessments. In 2011, relief of 64.97%> applies,
lwn from 67.23%> in 2010. Individually owned
ihicles receive tax relief on value between $1,001
ld $20,000. No property taxes are paid on
ihicles valued at or below $1,000.
. Personal vehicles
o Business vehicles
. Airplanes and mobile homes
o Machinery and tools
4
~ 6
o
.-
-
-
:i 4
Meals Tax Continues
Strong Performance
FY11 . Revenue Estimate $15.341 M
10
8
. Prior YT
. Prior YT
Adjusted
D YTD
Budget
. YTD
Actual
When adjusted for the tax rate change, revenue increasec
2.50/0 from FY10 and is 3.00/0 over budget.
2
o
7 mas Ended 1/31
BPOL (Business and Professional
Occupational License Tax)
FY11 Revenue Estimate $11.695M
tn 11
c:
g 10
-
.-
:!: 9
8
12
as of March 29
I- Prior YTD Actual II YTD Actual 0 FY11 Budget I
Tax due date was March 1st
~evenues are 2.70;'0 below last year with 920;'0 of budget collected. Curren1
~xpectations are for BPOL to decrease in the range of 3 to 4% compared
:> the prior year and to fall short of budget by 40/0 or $450,000 - $500,000.
6
Telecommunications Tax Revenue Estimate $7.295 M
4
3.8
tn
~ 3.6
.-
-
= 3.4
::!:
3.2
3
. Prior YTD Actual
D YTD Budget
. YTD Actual
6 Mo Ended 12/31
Telecommunications tax revenue is 4.40/0 over budget and
has increased 5.9% since FY10. A refund in FY10 negativel
impacted that year and yields a favorable FY11 performanc~
Lodging Tax Exceeding Budget
and Prior Year
Transient Occupancy Tax Revenue Estimate $2.521 M
2
1.8
fn
c: 1.6
o
.-
-
= 1.4
~
1.2
1
. Prior YTD adj
D YTD Budget
. YTD Actual
8 Mo Ended 2/28
Lodging tax revenue is 11.2% over budget and has increasec
7.1 % since FY10. Collections of past due amounts skew the
performance of this tax which will settle at a moderate growth
level by the end of the fiscal year.
8
Cigarette Tax Below Prior Year But Above Budget
Has Improved Significantly in Jan & Feb
Cigarette Tax Revenue Estimate $2.393 M
1.65
1.6
tn
c:
.~ 1.55
-
-
.-
:E 1.5
1.45
8 Mo Ended 2/28
. Prior YTD adj
o YTC Budget
. YTD Actual
Cigarette tax revenue has decreased 3.90/0 since FY10 but is now
2.1 % over budget. This tax would meet its budget based on the
past two months of strong performance, but March appears again to
be weak. A $100,000 shortfall is currently expected.
Admissions Tax Below
Prior Year and Below Budget
0.35
~ 0.3
o
.-
-
-
--
:E 0.25
0.2
Admissions Tax Revenue Estimate $0.438 M
. Prior YTD adj
D YTD Budget
. YTD Actual
8 Mo Ended 2/28
Admissions tax revenue has decreased 2.30/0 since FY10 anc
is 5.7% below an optimistic budget. Revenues are currently
expected to fall slightly short of budget.
10
venue
FY11
Feb YTO
FY10
Feb YTO
$ Change
FY11 0/0
Collected
Other Local Revenues ~
Other Revenues Comprise 50/0 Budget and Performing as Expected
.
l~rm_its_--_ull~~3~_94][~n~~~,4~~[__~~~,23jL_~ . 60.9% Ii. 1
:ines&forfeitures 1,111,722 983,941 127,781 69.2%.
'~~~~~t~r~~~al-][240,16~J[~~~~~6_2~J[-__~~:4~~Jl- 138.8% 11.1
;ha~ges for 4,543,553 4,736,688 (193,135) 60.80/0 II
ervlces ..
~t~rna~~e_r\ficesJ~"~~~,:~1J~ ,632,50~JI (134,998) II~ 58.8%j[ .1
niscellaneous 459,993 317,269 142,724 85.60J'o"
FY11
Feb YTD
FY10
Feb YTD
$ Change
FY11 0/0
Collected
I
evenue
I
Rental income is down as expected due to sale of Commonwealth Building.
Decreased revenues from housing of prisoners and EMS billings negatively
mpact Charges for Services. Closure of Airport Fire Station eliminated billing
to Airport for Fire Service, impacting Internal Services Category.
12
Personnel (Salary/Benefit) Lapse
Performing Ahead of Target
$60
$50
t/) $40
c
-~ $30
-
-
--
:E $20
$10
$0
Target
Actua I
Fiscal Year savings projected to exceed $1.7 million
budget by $1 million
$600,000
$400,000
$200,000
$0
Public Safety Overtime
and Fire/EMS Part-Time
Above Target
T arg et
Actu al
Expenses $25,800 above target
14
$1,600
U) $1,200
g $800
co $400
~ $0
o
r:::
-
Workers' Compensation
Expenses Above Target
T arg et
Actual
Expenses $122,200 above target
1 ~
Comprehensive Services Act
. Expenses Below Target
$8
$7
U) $6
t: $5
o $4
:: $3
= $2
:E $1
$0
FY 2010 Actual
FY 2011 Actual
Target
February year-to-date expenses are $301,000 below
target.
Based on approved services, expenditures could
exceed budget by $900,000, with a local share cost
of approximately $300,000.
16
Residential Juvenile Detention
Expenses Below Target
$1,000
$800
~ $600
s::: $400
m $200
~ $0
~
I-
Target
Actual
Expenses $348,400 below target
$1 ,600
fA $1,200
-g $800
~ $400
~ $0
I-
Solid Waste Tipping Fees
Below Target
Target
Actu al
Expenses $183,300 below target
18
U). $11000
"C 800
c: 600
co 400
U) 200
g $0
.c:
.....
Motor Fuel Expenses
Below Target
T arg et
Actual
Expenses $61 , 1 00 below target
1
Civic Facilities Fund
Comparative Statement of Revenues and Expenses
For the Eight Months Ending Feb 28th
FY 2011 FY 2010 Variance
Total Operating Revenues $ 4,627,785 $ 4,505,111 3%
Total Operating Expenses 5,841,305 5,572,326 -5%
J"
Operating Loss (1,213,520) (1,067,215) -14%
Net Nonoperating Expenses (350,715) (363,432) 3%
J"
Loss Before Transfers and Contributions (1,564,235) (1,430,64 7) -9%
Net Transfers and Contributions 946,525 1,006,813 -6%
Change in Net Assets i"$ (617,710)H $ (423,834) -46%
o 21 % fewer events in FY11 through February but 7% more attendees
o February highlights - Kazim Shrine Circus, Disney Live, Brad Paisley, and Fiddler on the.
Roof.
o Operating margin declined 14% vs FY10
o Promotion or co-promotion of some events reduced margins
o As of February, half the budgeted subsidy has been provided
o Net transfers declined for two reasons - the budgeted subsidy is down 2% and a non-
recurring transfer was made in FY10
20
Parking Fund
Comparative Statement of Revenues and Expenses
For the Eight Months Ending Feb 28th
FY 2011 FY 2010 Variance
Total Operating Revenues $ 1 ,877,738 $ 1,774,117 6%
I "
Total Operating Expenses 1,332,190 1,401,731 5%
Operating Income 545,548 372,386 47%
I
Net Nonoperating Expenses (439,051) (293,454) -50%
Change in Net Assets 1$ 106,497 r$ 78,932 35%
· Fund revenues have increased while expenses have declined
· Non-operating expense increase from interest expense on bonds issued in 2010
2
Pension Plan Trust
00
50
00
50
00
50
00 -
Market Value Assets
(Millions)
. Low (2/28/09)
. 6/30/08
o 6/30/09
III 6/30/10
. 9/30/10
012/31/10
.1/31/11
o 2/28/11
III High (10/31/07)
Pension Plan assumed rate of return is
7.75010
Roanoke
Performance Period Pension Plan Policy
Month of February 3.0% 2.4%
Fiscal YTO 23.7% 21.1%
One Year 20.2% 17.4%
Three Years 4.1% 2.7%
Five Years 5.0% 4.0%
Asset Allocation 2/28/11
- us Equities iii Real Estate
III Balanced 0 Convertibles
1iI1ntemational Equities _ US Fixed Income
22
Unemployment Trends
10.00/0
9.00/0
8.0010
7.0%
6.0010
5.0010
4.0%
3.0010 -
Roanoke
VA
us
. Sep 10
D Oct 10
. Nov10
. Dee 10
[I] Jan 11
Roanoke unemployment better than national average but
worse than Commonwealth average. Unemployment trends
are gradually improving at all levels but remain well above
longer term trends. A slight increase in unemployment in
January with employers shedding seasonal workers.
2
In Short
,Performance as Expected
Viewed with Precaution'
· Revenues should exceed budget; most categories
performing as expected
· Local taxes continue trend of improvement - notably,
the sales tax
· Business license tax fell short of estimate and
declined from prior year
· Key taxes due in next few months - real estate spring
installment, personal property, bank stock tax
· Expenditures, in the aggregate, are well-positioned to
remain within budget
· Expenditure savings sufficient to address identified
expenditure issues
24
t(.
j)'
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 4th day of April, 2011.
No. 39093-040411.
A RESOLUTION authorizing the City Manager to take any necessary actions and/or to execute any
necessary documents to facilitate obtaining certain financing, including Federal and/or State Historic Tax Credits
and/or Federal New Market Tax Credits, to assist in the Historic City Market Building Renovation and Repair
Project.
WHEREAS, the City entered into a Lease Agreement dated October 29, 2010, between the City and
Market Building Partners, LP, providing for the renovation, repairs, and operation of the Historic City Market
Building (which action was authorized by Ordinance No. 38986-101810) (Project); and
WHEREAS, City Staffhas advised City Council that certain financing, including Federal and/or State
Historic Tax Credits and/or Federal New Market Tax Credits, maybe available or maybe able to be obtained by
certain entities involved in the above Project, but that such items may require certain actions and/or the execution
of certain additional documents by the City, consistent with the prior undertakings of the City for this Project.
THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke as follows:
1. The City Manager is hereby authorized to take any necessary actions and/or to execute any
necessary documents to facilitate obtaining certain financing, including Federal and/or State Historic Tax Credits
and/or Federal New Market Tax Credits, including, but not limited to, guaranteeing, to the extent pennitted by
law, the payment and performance by Market Building GP, LLC, Market Building Partners, LP, Market Tenant
GP, LLC, and Market Tenant, LP, oftheir respective obligations undertaken in obtaining such financing for the
Project, in order to assist with the above Project.
2. This Resolution is effective as of the date of its passage.
ATTEST:
~-"'.J ~. rr;...,.)
City Clerk.
R-Market Building Financing.doc
~
Proposed Revision to School
Funding Formula
April 4, 2011
Background
· Existing formula
- Complex; numerous deductions and additions
- No adopted policy
- Currently used only as funding floor
- Council's commitment to increase school funding by $2.5M
by FY13 exceeded at $3.0M in FY11
· Goals
- Provide sufficient funding for schools
- Create formula for use without variation
- Provide School Board flexibility in funding educational
priorities .
- Simplify and improve transparency
- Policy adopted by City Council
- Implementation for FY12 budget year
2
"
~
'"
~
Current. Formula for Adopted FY11 BLJdget
Cateaory
General Property Taxes (includes PPTRA)
Other Local Taxes (includes State Telecomm)
Total
Deduct Dedicated Taxes:
UtilITY Taxes for Roanoke River Flood Reduction Project
Telecommunications Taxes Dedicated to E-911 and Cable TV Access Channel
Service District Taxes - Downtown and Williamson Road Districts
Cigarette Taxes for Bond Issue on Jail/Juvenile Detention Home
Motor Vehicle License Taxes for Bond Issue on Jail/Juvenile Detention Home
Cigarette Taxes for COPE Team and Convention and Visitors Bureau
Transient Lodging Taxes for Convention and ViSITors Bureau
Telecommunications Right of Way Use Fee (0241) Dedicated to Paving (Estimate net of
$40,069 & $35,000 for Previous Telephone and Fiber Optics Franchises)
One Cent Real Estate Tax Dedicated to Economic Development
One Cent Transient Room Tax Dedicated to Tourism Marketing
Ten Cents Cigarette Tax Dedicated to Curb, Gutter and Sidewalk Projects
Debt Service on Johnson & Johnson Project
Admissions Tax Dedicated to Cultural Agencies
Local Taxes Dedicated to Ivy Market Performance Agreement
Local Taxes Dedicated to Home Depot Performance Agreement
Local Taxes Dedicated to District at Valley View Performance Agreement
Local Taxes Dedicated to Maple Leaf Bakery Performance Agreement
Local Taxes Dedicated to Cambria Suites Performance Agreement
One Cent Meals Tax Dedicated to Debt Service
Two Cents Meals Tax Tax dedicated to RCPS for FY11 and FY12
Cigarette Taxes Dedicated to Curb, Gutter and Sidewalk Debt Service
Total Adjustments
Adjusted Local Tax Base
School Dollar Share of Local Taxes (36.42%)
Deduct Credit for Interest Earnings on Idle Cash
Roanoke Adolescent Health Partnership
Net Shared Local Taxes
City Coundl- direction to add $135k for Crossing Guards
City Council- direction to add $500k I yr for 5 yrs
City Council direction to hold to FY10 ADO Funding
SubTotal
City Council direction to use 2 Cents of Meals Taxes to Fund RCPS for FY11 & FY12
Total Adopted Budget Funding of Schools
Add: School Debt Service Paid by City for FYll
Total Funding of Schools including Debt Service
Adopted
Estimate
FY2011
$ 110,038,000
71,628,000
181,666,000
808,000
1 ,800,000
521,000
305,000
325,000
501,429
200,000
424,931
649,269
360,143
443,333
39,818
200,000
250,000
33,000
82,000
218,700
2,191,571
4,383,000
386,100
14,122,294
167,543,706
61,019,418
(200,000)
25,000
60,844,418
135,000
1,000,000
2,003,043
63,982,461
4,383,000
68,365,461
6,891,828
75,257,289
3
Note: 2 cent additional funding for education ends 6/30/12
Proposed Formula for FY12 Budget (4/4/11)
Category
Proposed
Estimate
FY2012
$ 175,448,000
8,076,000
(4,667,143)
178,856,857
Local Tax Estimate
Personal Property Tax Relief Provided by Commonwealth
Less: 2 i of the 7 i for Prepared Food & Beverage Tax (100% goes to RCPS)
Total Revenue Subject to Sharing with Schools
Deduct Dedicated Taxes:
Service District Taxes - Downtown and Williamson Road Districts
Local Taxes Dedicated to Ivy Market Performance Agreement
Local Taxes Dedicated to Home Depot Performance Agreement
Local Taxes Dedicated to Maple Leaf Bakery Performance Agreement
Local Taxes Dedicated to Cambria Suites Performance Agreement
Total Deductions
522,000
150,000
275,000
10,000
218,000
1,175,000
Adjusted Revenue Subject to Sharing with Schools
177,681,857
Percentage Allocated to Schools
Funding of Schools
40.00%
71,072,743
Add: 2 i of the 7 i for Prepared Food & Beverage Tax (100% goes to RCPS)
4,667,143
Total RCPS Funding
$ 75,739,886
Note: 2 cent additio~al funding for education ends 6/30/12
4
.~
"
...
Summary of Changes
· Simplified to eliminate all deductions except
district taxes and performance agreement
obligations
· Single funding allocation to Schools --no
separate payment by City for debt on certain
school capital projects
· Increased School Board flexibility as to
operating versus capital funding
· Continued coordination' of capital with easier
budgeting for debt service
· Declining debt service obligations accrue to
School Board, not City
5
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
.Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: c1erk@roanokeva.gov
JONATHAN E. CRAFT
Deputy City Clerk
CECELIA T. WEBB
Assistant Deputy City Clerk
STEPHANIE M. MOON, MMC
City Clerk
April 6, 2011
Jeffrey Robertson
336 Bowman Street
Vinton, Virginia 241 79
Dear Mr. Robertson:
At a regular meeting of the Council of the City of Roanoke which was held on
Monday, April 4, '2011, you were appointed as a member of the Towing
Advisory Board for a term of office ending October 31,2013.
Enclosed you will find a Certificate of your appointment and an Oath or
Affirmation of Office which may be administered 'by the Clerk of the Circuit
Court of the City of Roanoke, located on the third floor of the Roanoke City
Courts Facility, 315 Church Avenue, S. w.
Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor
Municipal Building, 21 5 Church Avenue, S. W., prior to serving in the capacity to
which you were appointed.
Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am
enclosing copy of the Virginia Freedom of Information Act. The Act requires
that you be provided with a copy within two weeks of your appointment and
each member is required "to read and become familiar with provisions of the
Act."
Jeffrey Robertson
April 6, 2011
Page 2
On behalf of the Mayor and Members of City Council, I would like to express
appreciation for your willingness to serve as a member of the Towing Advisory
Board.
Sincerely,
~\'n.~~
Stephanie M. Moon, MMC
City Clerk
Enclosu res
pc: Harold Wallick, Chair, Towing Advisory Board, w/application
Timothy Spencer, Assistant City Attorney
COMMONWEALTH OF VIRGINIA
)
) To-wit:
)
CITY OF ROANOKE
I, Stephanie M. Moon, City Clerk, and as such City Clerk of the City of
Roanoke and keeper of the records thereof, do hereby certify that at a regular
meeting of Council which was held on the fourth day of April 2011, JEFFREY
ROBERTSON was appointed as a member of the Towing Advisory Board for a
term of office ending October 31, 2013.
Given under my hand and the Seal of the City of Roanoke this sixth day of
April 2011.
~~. YY'\Oo.v
City Clerk l
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: c1erk@roanokeva.gov
JONATHAN E. CRAFI'
Deputy City Clerk
CECELIA T. WEBB
Assistant Deputy City Clerk
STEPHANIE M. MOON, MMC
City Clerk
April 6, 2011
Timothy Meadows
3129 Garden City Boulevard
Roanoke, Virginia 24014
Dear Mr. Meadows:
At a regular meeting of the Council of the City of Roanoke which was held on
Monday, April 4, 2011, you were appointed as a member of the Towing
Advisory Board for a term of office ending October 31,2013. .
Enclosed you will find a Certificate of your appointment and an Oath or
Affirmation of Office which may be administered by the Clerk of the Circuit
Court of the City of Roanoke, located on the third floor of the Roanoke City
Courts Facility, 315 Church Avenue, S. W.
Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor
Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to
which you were appointed.
Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am
enclosing copy of the Virginia Freedom of Information Act. The Act requires
that you be provided with a copy within two weeks of your appointment and
each member is required "to read and become familiar with provisions of the
Act."
Timothy Meadows
April 6, 2011
Page 2
On behalf of the Mayor and Members of City Council, I would like to express
appreciation for your willingness to serve as a member of the Towing Advisory
Board.
~i~~1J
];;FfIt'~'ro -~~
Stephanie M. Moon, MMC
City Clerk
Enclosu res
pc: Harold Wallick, Chair, Towing Advisory Board, wjapplication
Timothy Spencer, Assistant City Attorney
COMMONWEALTH OF VIRGINIA
)
) To-wit:
)
CITY OF ROANOKE
I, Stephanie M. Moon, City Clerk, and as such City Clerk of the City of
Roanoke and keeper of the records thereof, do hereby certify that at a regular
meeting of Council which was held on the fourth day of April 2011, TIMOTHY
MEADOWS was appointed as a member of the Towing Advisory Board for a
term of office ending October 31 ,2013.
Given under my hand and the Seal of the City of Roanoke this sixth day of
April 2011.
~CI~' ~Do-
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: c1erk@roanokeva.gov
JONATHAN E. CRAFT
Deputy City Clerk
CECELIA T. WEBB
Assistant Deputy City Clerk
STEPHANIE M. MOON, MMC
City Clerk
April 6, 2011
Braxton Naff
2131 Deyerle Road
RoanokeJ Virginia 2401 8
Dear Mr. Naff:
At a regular meeting of the Council of the City of Roanoke which was held on
Monday, April 4, 2011, you were appointed to fill the unexpired term of
Karena J. Clinton as a member of the Roanoke Neighborhood Advocates ending
June 30, 2012.
Enclosed you will find a Certificate of your appointment and an Oath or
Affirmation of Office which may be administered by the Clerk of the Circuit
Court of the City of Roanoke, located on the third floor of the Roanoke City
Courts Facility, 315 Church Avenue, S. W.
Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor
Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to
which you were appointed.
Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am
enclosing copy of the Virginia Freedom of Information Act. The Act requires
that you be provided with a copy within two weeks of your appointment and
each member is required "to read and become familiar with provisions of the
Act."
Braxton Naff
April 6, 2011
Page 2
On behalf of the Mayor and Members of City Council, I would like to express
appreciation for your willingness to serve as a member of the Roanoke
Neigh borhood Advocates.
Sincerely,
~ M.h'\~
Stephanie M. Moon, MMC l
City Clerk
Enclosu res
pc: Robert Clement, Jr., Neighborhood Coordinator, w/application
COMMONWEALTH OF VIRGINIA
)
) To-wit:
)
CITY OF ROANOKE
I, Stephanie M. Moon, City Clerk, and as such City Clerk of the City of
Roanoke and keeper of the records thereof, do hereby certify that at a regular
. .
meeting of Council which was held on the fourth day of April 2011, BRAXTON
NAFF was appointed to fill the unexpired term of Karena J. Clinton as a member
of the Roanoke Neighborhood Advocates ending June 30,2012.
Given under my hand and the Seal of the City of Roanoke this sixth day of
Apri12011.
~rn. >n,tv..J
City Clerk I
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: c1erk@roanokeva.gov
JONATHAN E. CRAFT
Deputy City Clerk
STEPHANIE M. MOON, MMC
City Clerk
CECELIA T. WEBB
Assistant Deputy City Clerk
April 6, 2011
Meg T. Munton
5415 Cave Spring Lane, S. W.
Roanoke, Virginia 24018
Dear Ms. Munton:
At a regular meeting of the Council of the City of Roanoke which was held on
Monday, April 4, 2011, you were appointed as the City Employee representative
to the Personnel and Employment Practices Commission to fill the unexpired
term of Martha P. Franklin ending June 30, 2011.
Enclosed you will find a Certificate of your appointment and an D.ath or
Affirmation of Office which may be administered by the Clerk of the Circuit
Court of the City of Roanoke, located on the third floor of the Roanoke City
Courts Facility, 315 Church Avenue, S. W.
Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor
Municipal Building, 21 5 Church Avenue, S. W., prior to serving in the capacity to
which you were appointed.
Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am
enclosing copy of the Virginia Freedom of Information Act. The Act requires
that you be provided with a copy within two weeks of your appointment and
each appointee is required "to read and become familiar with provisions of the
Act."
Meg T. Munton
April 6, 2011
Page 2
On behalf of the Mayor and Members of City Council, I would like to express
appreciation for your willingness to serve as the City Employee representative
to the Personnel and Employment Practices Commission.
Sincerely,
~ '"""'. ~t)~
Stephanie M. Moon, MMC
City Clerk
SMM:ctw
Enclosu res
pc: Caroyln Glover, Secretary, Personnel and Employment Practices
Commission
COMMONWEALTH OF VIRGINIA
)
) To-wit:
)
CITY OF ROANOKE
I, Stephanie M. Moon, City Clerk, and as such City Clerk of the City of
Roanoke and keeper of the records thereof, do hereby certify that at a regular
.
meeting of Council which was held on the fourth day of April 2011, MEG T.
MUNTON was appointed as the City Employee representative to the Personnel
and Employment Practices Commission to fill the unexpired term of Martha P.
Franklin ending June 30, 2011 .
Given under my hand and the Seal of the City of Roanoke this sixth day of
April 2011.
Ji:F{J--: to.'~. h,'hv
City Clerk I
VML 2011 Policy Committee Nominations
Please return this form by April 8 to Jom Terry at VML, P.O. Box 12164, Richmond, VA 23241; Fax 804/343-3758; email:
jterry@vm1.org
Community & Economic Development
Name & Title: Court G. Rosen, Council Member
Name & Title:
Environmental Quality
Name & Title: Christopher Blakeman. Environmerttal ~ Ac'lm;Td~Wr~t-or--
Name & Title:
Finance
Name & Title: Gourt G. Rosen, Council Member
Name & Title: Ann H. Shawver. Director of Fin;mrp
General Laws
Nam~ & Title: William M. Hackworth. City Attorney
Name & Title:
Hu,,!an Developme,,-t & Educatio1'l
Name & Title: Anita ,J. pri1C'e, C.ollnri 1 Mpmnpr
Name & Title: Stl:>ph;mi pM, Mnnn) City Clerk
Transportation
Name & Title: Mark Jamison, Managp.r of 'T'nm"'pnrtation
Name & Title:
S;gDed~m. ~an
"'(Mayor/Chair, or Manager/Admin strator)
LDcalUy: 67 1 flJMW/cb