HomeMy WebLinkAboutCouncil Actions 05-02-11
LEA
39099-050211
ROANOKE CITY COUNCIL
INFORMAL SESSION
MAY 2,2011
9:00 A.M.
EOC CONFERENCE ROOM
ROOM 159
AGENDA
Call to Order -- Roll Call. Council Member Price was absent. Council
Member Rosen arrived late.
A communication from Mayor David A. Bowers requesting that Council convene in a
Closed Meeting to discuss vacancies on certain authorities, boards, commissions and
committees appointed by Council, pursuant to Section 2.2-3711 (A)(1), Code of Virginia
(1950), as amended.
(5-0, Council Member Rosen was not present when the vote was taken.)
At this point, Council Member Rosen entered the meeting (9:03 a.m.)
A communication from the City Attorney requesting that Council convene in a Closed
Meeting to consult with legal counsel on a specific legal matter relating to pending
litigation requiring the provision of legal advice, pursuant to Section 2.2-3711 (A)(7),
Code of Virginia (1950), as amended.
(6-0)
.. A communication from the City Attorney requesting that Council convene in a Closed
Meeting to consult with legal counsel on a specific legal matter relating to pending.
litigation requiring the provision of legal advice, pursuant to Section 2.2-3711 (A)(7) ,
Code of Virginia (1950), as amended.
(6-0)
1
ITEMS LISTED ON THE 2:00 P.M. COUNCIL DOCKET REQUIRING
DISCUSSION/CLARIFICATION AND ADDITIONS/DELETIONS TO THE 2:00 P.M.
AGENDA. NONE.
TOPICS FOR DISCUSSION BY THE MAYOR AND MEMBERS OF COUNCIL. NONE.
BRIEFINGS:
. Market Building
. Zoning Ordinance Amendments
30 minutes
30 minutes
At this point, Vice-Mayor Trinkle left the meeting (9:40 a.m.)
. Art Plan Follow-up
. FY -12 Budget Follow-up
15 minutes
30 minutes
AT 1:06 P.M., THE COUNCIL MEETING WAS DECLARED IN RECESS FOR A
CLOSED MEETING AND RECONVENED AT 2:00 P.M., IN THE COUNCIL
CHAMBER, ROOM 450, NOEL C. TAYLOR MUNICIPAL BUILDING.
2
ROANOKE CITY COUNCIL
REGULAR SESSION
MAY 2,2011
2:00 P.M.
CITY COUNCIL CHAMBER
AGENDA
1. Call to Order--RolI Call. Council Member Price was absent.
The Invocation was delivered by The Reverend Philip Bottomley, Pastor,
Church of St. Peter and St. Paul.
The Pledge of Allegiance to the Flag of the United States of America was
led by Mayor David A. Bowers.
Welcome. Mayor Bowers.
NOTICE:
Today's Council meeting will be televised live and replayed on RVTV Channel 3
on Thursday, May 5 at 7:00 p.m., and Saturday, May 7 at 4:00 p.m. Council
meetings are offered with closed captioning for the hearing impaired.
ANNOUNCEMENTS:
THE PUBLIC IS ADVISED THAT MEMBERS OF COUNCIL RECEIVE THE
CITY COUNCIL AGENDA AND RELATED COMMUNICATIONS, REPORTS,
ORDINANCES AND RESOLUTIONS, ETC., ON THE THURSDAY PRIOR TO
THE COUNCIL MEETING TO PROVIDE SUFFICIENT TIME FOR REVIEW OF
INFORMATION.
3
THE CITY CLERK'S OFFICE PROVIDES THE MAJORITY OF THE CITY
COUNCIL AGENDA ON THE INTERNET FOR VIEWING AND RESEARCH
PURPOSES. TO ACCESS AGENDA MATERIAL, GO TO THE CITY'S
HOMEPAGE AT WWW.ROANOKEVA.GOV.CLlCK ON THE GOVERNMENT
ICON.
NOTICE OF INTENT TO COMPLY WITH. THE AMERICANS WITH
DISABILITIES ACT. SPECIAL ASSISTANCE IS AVAILABLE FOR DISABLED
PERSONS ADDRESSING CITY COUNCIL. EFFORTS WILL BE MADE TO
PROVIDE ADAPTATIONS OR ACCOMMODATIONS BASED ON INDIVIDUAL
NEEDS OF QUALIFIED INDIVIDUALS WITH DISABILITIES, PROVIDED THAT
REASONABLE ADVANCE NOTIFICATION HAS BEEN RECEIVED BY THE
CITY CLERK'S OFFICE.
PERSONS WISHING TO ADDRESS COUNCIL WILL BE REQUIRED TO
CONTACT THE CITY CLERK'S OFFICE PRIOR TO THE MONDAY COUNCIL
MEETING, OR REGISTER WITH THE STAFF ASSISTANT AT THE
ENTRANCE TO THE COUNCIL CHAMBER PRIOR TO COMMENCEMENT OF
THE COUNCIL MEETING. ONCE THE COUNCIL MEETING HAS CONVENED,
THERE WILL BE NO FURTHER REGISTRATION OF SPEAKERS, EXCEPT
FOR PUBLIC HEARING MATTERS. ON THE SAME AGENDA ITEM, ONE TO
FOUR SPEAKERS WILL BE ALLOTTED FIVE MINUTES EACH; HOWEVER,
IF THERE ARE MORE THAN FOUR SPEAKERS, EACH SPEAKER WILL BE
ALLOTTED THREE MINUTES.
ANY PERSON WHO IS INTERESTED IN SERVING ON A CITY COUNCIL
APPOINTED AUTHORITY, BOARD, COMMISSION OR COMMITTEE MAY
CONTACT THE CITY CLERK'S OFFICE AT 853-2541, OR ACCESS THE
CITY'S HOMEPAGE TO OBTAIN AN APPLICATION.
THE COUNCIL OF THE CITY OF ROANOKE IS SEEKING APPLICATIONS
FOR THE FOLLOWING CURRENT OR UPCOMING VACANCIES:
ROANOKE NEIGHBORHOOD ADVOCATES - ONE VACANCY
ROANOKE PUBLIC LIBRARY BOARD - ONE VACANCY
WESTERN VIRGINIA WATER AUTHORITY - ONE VACANCY
VIRGINIA WESTERN COMMUNITY COLLEGE BOARD - TWO VACANCIES
(Government Industry and Business)
2. PRESENTATIONS AND ACKNOWLEDGEMENTS:
Presentation of the 2011 Virginia Governors Bike Month Proclamation to the
Mayor and Members of City Council from the Blue Ridge Bicycle Club.
Barbara N. Duerk, Spokesperson. Ms. Duerk presented the Governor's
proclamation to the Mayor and City Administration.
4
A Proclamation declaring the month of May 2011 as Exercise is Medicine Month.
The Mayor presented the proclamation to Elizabeth Holbrook, Assistant
Professor, Department of Health and Human Performance, Roanoke
College.
3. HEARING OF CITIZENS UPON PUBLIC MATTERS:
CITY COUNCIL SETS THIS TIME AS A PRIORITY FOR CITIZENS TO BE
HEARD. MATTERS REFERRED TO THE CITY MANAGER WILL BE
HANDLED AS HE DEEMS APPROPRIATE.
The following individuals appeared before the Council:
Buford Overstreet, Robert Gravely and Evelyn Bethel.
4.
CONSENT AGENDA
(APPROVED 6-0)
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE
CONSIDERED TO BE ROUTINE BY THE MEMBERS OF CITY COUNCIL AND
WILL BE ENACTED BY ONE MOTION. THERE WILL BE NO SEPARATE
DISCUSSION OF THE ITEMS. IF DISCUSSION IS DESIRED, THE ITEM WILL
BE REMOVED FROM THE CONSENT AGENDA AND CONSIDERED
SEPARATELY.
C-1 Minutes of the regular meeting of Council held on Monday, March 21,
2011.
RECOMMENDED ACTION:
and
Dispensed with the reading of the minutes
approved as recorded.
C-2 A communication from the City Clerk advising of the resignation of
Sergeant Stan Smith as a member of the Towing Advisory Board, effective
May 1 , 2011 .
RECOMMENDED ACTION: Accepted the resignation and received and
filed the communication.
C-3 Report of qualification of Braxton Naff as a member of the Roanoke
Neighborhood Advocates to fill the unexpired term of Karena J. Clinton ending
June 30, 2012.
RECOMMENDED ACTION: Received and filed.
REGULAR AGENDA
5. PUBLIC HEARINGS: NONE.
5
6. PETITIONS AND COMMUNICATIONS:
a. A communication from Vice-Mayor David B. Trinkle, City Council's
representative to the Roanoke Valley Regional Cable Television
Committee, transmitting the RVTV Fiscal Year 2011-2012 Budget.
Adopted Resolution No~ 39099-050211 (6-0).
7. REPORTS OF CITY OFFICERS AND COMMENTS OF
CITY MANAGER:
a. CITY MANAGER:
BRIEFINGS: NONE.
ITEMS RECOMMENDED FOR ACTION:
1. Acceptance and appropriation of funds donated by Oakey's Funeral
Service & Crematory to support maintenance of the landscaping in
one quadrant of the Hershberger Road and Valley View Boulevard
Interchange.
Adopted Resolution No. 39100-050211 and Budget Ordinance
No. 39101-050211 (6-0).
2. Amendment of the City Code in connection with parking regulations
at Virginia Western Community College, effective July 1, 2011.
Adopted Ordinance No. 39102-050211 (6-0).
COMMENTS BY CITY MANAGER.
The City Manager announced that May was Neighborhood Month and the
City's 14 neighborhood organizations would be hosting various events
throughout the month; and the Greenway's Festival would be held on
May 14 at the Reserve Avenue Complex on Wiley Drive.
b. DIRECTOR OF FINANCE:
1. Financial Report for the month of March 2011.
Received and filed.
8. REPORTS OF COMMITTEES: NONE.
9. UNFINISHED BUSINESS: NONE.
6
10. INTRODUCTION AND CONSIDERATION OF
ORDINANCES AND RESOLUTIONS:
a. A resolution reappointing David B. Carson and Lori E. Vaught as School
Board Trustees on the Roanoke City School Board for three-year terms of
office, commencing July 1, 2011 and ending June 30, 2014.
Adopted Resolution 39103-050211 (6-0).
11. MOTIONS AND MISCELLANEOUS BUSINESS:
a. Inquiries and/or comments by the Mayor and Members of City Council.
Council Member Rosen offered a motion for the restoration of the
five percent increase of the Council's salary to not be restored for
fiscal year 2011-2012. The motion was seconded by Council Member
Ferris and adopted, with Mayor Bowers voting no.
b. Vacancies on certain authorities, boards, commissions and committees
appointed by Council.
~ Appointed Marianne Gandee as a member of the Roanoke Public Library
Board to fill the unexpired term of Lauren D. Saunders ending June 30,
2013.
Appointed Mark Lawrence as a City representative of the Virginia Western
Community College Board for a four-year term of office, commencing
July 1, 2011 and ending June 30, 2015.
, Reappointed William M. Hackworth as a City representative of the Virginia
Western Community College Board for a four-year term of office, ending
June 30, 2015.
Reappointed the Honorable Jacqueline Talevi as a City representative of
the Court Community Corrections Program Regional Community Criminal
Justice Board for a three-year term of office ending June 30, 2014.
Reappointed Deputy Police Chief Tim Jones, Police Chief Designee, as the
City's representative of the Regional Virginia Alcohol Safety Action
Program Policy Board for a three-year term of office ending June 30, 2014.
Reappointed Susan Koch as a member of the Roanoke Public Library
Board for a three-year term of office ending June 30, 2014.
7
;': Reappointed Christopher P. Morrill and Terri F. Workman as City
representatives of the Roanoke Valley-Alleghany Regional Comprehensive
Economic Development Strategy Committee for three-year terms of office
ending March 31,2014.
Reappointed Carol Tuning as the City's representative of the Fifth Planning
District Disability Services Board for term of office ending January 31,
2014.
Reappointed Susan Egbert, Douglas Jackson, Taliaferro Logan and
Charlene Graves as members of the Roanoke Arts Commission for three-
. year terms of office ending June 30, 2014. Residency requirement waived
for Ms. Egbert.
Reappointed James B. Lee as a City representative of the Roanoke Valley
Greenway Commission for a three-year term of office ending June 30, 2014.
Reappointed Curtis Mills and Meg Munton as members of the Personnel
and Employment Practices Commission for three-year terms of office
ending June 30, 2014. Residency requirement waived for Ms. Munton.
Reappointed Richard Clark and Louise Kegley as members of the Mill
Mountain Advisory Committee for three-year terms of office ending
June 30, 2014.
Reappointed Robert Lewis Leftwich as the City's representative of the
Roanoke Valley Regional Cable Television Committee for a three-year term
of office ending June 30, 2014.
Reappointed Marc Fink as a City representative to the Western Virginia
Water Authority for a four-year term of office ending June 30, 2015.
Reappointed Vice-Mayor David B. Trinkle (elected official) and Dr. M.
Rupert Cutler (non-elected official) as City representative of the Roanoke
Valley Area Metropolitan Planning Organization for three-year terms of
office ending June 30, 2014.
CERTIFICATION OF CLOSED MEETING. (6-0)
AT 3:36 P.M., THE COUNCIL MEETING WAS DECLARED IN RECESS UNTIL
THURSDAY, MAY 5, 2011, AT 8:30 A.M., IN ROOM 159, AT WHICH TIME THE
COUNCIL AND ROANOKE CITY SCHOOL BOARD WILL CONVENE IN FISCAL
YEAR 2011-2012 BUDGET STUDY; AND THEREAFTER, THE COUNCIL WILL
RECONVENE ON MONDAY, MAY 9 AT 2:00 P.M., IN THE COUNCIL CHAMBER,
FOR THE ADOPTION OF THE CITY OF ROANOKE RECOMMENDED FISCAL YEAR
2011-2012 BUDGET.
8
CITY OF ROANOKE
OFFICE OF THE MAYOR
215 CHURCH AVENUE, S.w., SUITE 452
ROANOKE, VIRGlNIA 24011-1594
TELEPHONE: (540) 853_2444
FAX: (540) 853-1145
DAVID A. BOWERS
Mayor
May 2, 2011
The Honorable Vice-Mayor and Members
. of the Roanoke City Council
Roanoke, Virginia
Dear Members of Council:
This is to request a Closed Meeting to discuss vacancies on certain authorities, boards,
commissions and committees appointed by Council, pursuant to Section 2.2-3711 (A)(1),
Code of Virginia (1950), as amended.
Sincerely,
~-Q~
David A. Bowers
Mayor
DAB:ctw
CITY OF ROANOKE
OFFICE OF CITY ATIORNEY
464 MUNICIPAL BUILDING
215 CHURCH AVENUE, SW
ROANOKE, VIRGINIA 24011-1595
WILLIAM M. HACKWORTH
CITY ATTORNEY
TELEPHONE: 540-853-2431
FAX: 540-853-1221
EMAIL: cityatty@roanokeva.gov
TIMOTHY R. SPENCER
STEVEN J. TALEVI
GARY E. TEGENKAMP
DAVID L. COLLINS
HEATHERP. FERGUSON
ASSISTANT CITY ATTORNEYS
May 2,2011
The Honorable Mayor and Members
of City Council
Roanoke, Virginia
Re: Request for closed meeting
Dear Mayor Bowers and Council Members:
This is to request that City Council convene a closed meeting for consultation with legal
counsel, pursuant to 92.2-3711.A.7, Code of Virginia (1950), as amended, on a specific legal matter
relating to pending litigation requiring the provision of legal advice.
With kindest personal regards, I am
Sincerely yours,
...
~H.~
William M. Hackworth
City Attorney
WMH/lsc
c: Christopher P. Morrill, City Manager
Ann Shawver, Director of Finance
Stephanie Moon, City Clerk
CITY OF ROANOKE
OFFICE OF CITY ATIORNEY
464 MUNICIPAL BUILDING
215 CHURCH AVENUE, SW
ROANOKE, VIRGINIA 24011-1595
WILLIAM M. HACKWORTH
CITY ATTORNEY
TELEPHONE: 540-853-2431
FAX: 540-853-1221
EMAIL: cilyally@roanokeva.gov
TIMOTHY R. SPENCER
STEVEN J. TALEVI
GARY E. TEGENKAMP
DAVID L. COLLINS
HEATHERP. FERGUSON
ASSISTANfCITY ATTORNEYS
May 2,2011
The Honorable Mayor and Members
of City Council
Roanoke, Virginia
Re: Request for closed meeting
Dear Mayor Bowers and Council Members:
This is to request that City Council convene a closed meeting for consultation with legal
counsel, pursuant to ~2.2-3711.A.7, Code of Virginia (1950), as amended, on a specific legal matter
relating to pending litigation requiring the provision of legal advice.
With kindest personal regards, I am
Sincerely yours,
G~ ~. ~
William M. Hackworth
City Attorney
WMH/lsc
c: Christopher P. Morrill, City Manager
Ann Shawver, Director of Finance
Stephanie Moon, City Clerk
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City Council Briefing
FY 2011-2012 Budget
Development
May 2,2011
Agenda
Mav 2. 2011
. Bulk/Brush Collection
· Circuit Court Judges '
· Compensation Board Funding
· Priority Team Recommendations
· Roanoke Emergency Medical Services (REMS)
· Roanoke Valley Sister Cities
· Sheriff - Capital and Community Relations Specialist
. Social Services Programs for the Elderly
· Virginia Western Community College - Scholarship Program
· School Funding
· First Cities Expenditure Comparison
Mav 5-6.2011
· Recycling
· Virginia Cooperative Extension
2
1
,Bulk/Brush Collection
· Bulk Collection: Cost: $946,713
· Brush Collection: Cost: $354,344
· Reduction from two week cycle to monthly collection
· Approximate savings in altering Bulk Collection
schedule: $389,000
· Approximate savings in altering Brush Collection:
$94,000
· Community education plan would be required
· Roanoke County - every two week collection cycle
3
Circuit Court Judges
-- , .-.---..--..--...-----.,.
I : FY11
, , , Ado
I FY.09I\ct.u."I.. i FY 10 Agtual ! Bud Y 12 Offer .
e,,~.QD~;:;.!'!y!~e.L_._ i $532.282!... $499.218 i.i4Q.f!.f!QL_..j4ill.~QIJ
gp!1["J!D.!'IS!<P,,_Q~~_="-.$54.4681- . ..$62.41.i-1 $61 .323 $62 .125 '
I()t"L.. .:Bs!l@,ZsQ[ . .$silJ,@?f!.j.....14Il.??@.___.$.s?f!.4.:J?j
._. '._____ ..........__.....___.,..._..._..1._.....,._......___
Reimbursemenl from olher ;
i!:!~t!~lf~QE!~ ________..______.____..._........._..._ "._ i
lIle~<::os tt()_<::itX()f_I3.""n()~~
$289.124 i $275.490 ; $290.000 $275,000 i
$297.626: $286,139 i $181,226 $254.432 :
...6 ....----.6 ......._.-.6...--=::::~==:=J
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1".!"'.~ri?_____._.__._ i
Personal services expenses are apportioned between the City of Roanoke,
the City of Salem, and Roanoke County as follows:
- City of Roanoke - 44%
- Roanoke County - 44%
- City of Salem - 12%
4
2
Compensation Board Funding
Commonwealth's Alto
f the Revenue
Exp~__.__. $1,0
Revenue 0,692 $230,692
-.-- ._._-~_.
Dcal Share 2~~~~_L__"_"~_?_~!~?~,~
'Clerk of Circuit Court retains revenue and does not receive revenue from
Compensation Board.
5
Priority Team Recommendations
Economy:
Review public information role of Crime Prevention Specialist
(Police) and Fire Prevention Specialist (Fire) to determine if
there are opportunities for increased collaboration or efficiencies.
Place greater emphasis on Marketing and Branding Initiatives to
promote Roanoke as a business destination.
Enhance coordination of on-street parking enforcement and
parking fine collection.
Education:
Review potential collaboration opportunities with Roanoke Valley
Sister Cities on grant opportunities to off-set need for operational
support. .
Good Government:
Consider opportunities to enhance customer service and
revenue assessment/collections within offices of Billings &
Collections, Commissioner of the Revenue, Cost Collections
Unit, and Treasurer.
6
3
Priority Team Recommendations
( continued)
. Infrastructure:
- Consider efficiencies to be gained by reallocating some staff
currently assigned to alley maintenance to supplement street
maintenance activities.
. Livability:
- Consider efficiencies to be gained in Weed and Trash
Abatement through use of existing city staff.
. Safety:
- Seek regional cooperation opportunities in Police Academy with
respect to training
- Consider modifications to SPCA guidelines with regards to
injured animals whose owners abandon their responsibility with
goal of making process more cost-effective while maintaining
human treatment of injured pets and animals.
7
Roanoke Emergency Medical
Services (REMS)
· Non-profit, volunteer EMS organization
· Supplements existing paid EMS staff when front-line
staff deployed during high volume periods or during large
incidents
· Operates three to four 12 hour shifts weekly (mostly
nights and weekends)
· Provides medical standby for special events and civic
functions
· During last calendar year, answered 831 calls and
provided 1,600 hours of coverage
· Handles all purchasing & stocking of medical & oxygen
supplies for City ambulances
.8
4
Roanoke Emergency Medical
Services (REMS) (continued)
· One paid Business Administrator that coordinates EMS
services and assists in medical supply & equipment
provision
· FY 2012 recommended funding level is $150,000 (level
funded from FY 2011):
- Operational support ($50,000)
- City-provided vehicle fleet maintenance to REMS
vehicles through Fleet Management ($50,000)
- REMS-provided medical supplies to re-supply each
medic truck ($50,000)
9
Roanoke Valley Sister Cities
· City of Roanoke and Roanoke County are only two local
governments providing funding
· City of Roanoke:
- FY10: Contribution of $12,000
· 86% of total actual revenue of $14,000
· Roanoke County contribution - $1,800
- FY11: Contribution of $10,800
· 89% of total budgeted revenue of $12,550
· Roanoke County contribution - $1,600
- FY12: Requested contribution of $10,800
· 89% of total revenue projection of $12,500
· Roanoke County contribution request - $1,600
10
5
Sheriff
· Capital items are not budgeted in Sheriff's budget
· Inmate phone commissions used to fund purchase of
vehicles, fire arms, ammunition, security equipment,
protective vests, x-ray machines, DARE supplies,
training costs, accreditation fees, resources for
community events, facility upgrade expenses in
cooperation with Facilities Management and budget
flexibility
· FY 2006 to FY 2011: Purchase of 13 replacement
vehicles
· Currently have 37 vehicles (20 take-home)
11
Sheriff (Continued)
· Community Relations,Specialist
- Essential duties and responsibilities based on job description:
. Plans, develops and delivers information to citizens through
education and the media
. Plans and coordinates Sheriff's Office participation in
community, school and city events
. Provides graphic design services through design and
preparation of publicity materials, brochures, bookmarks,
flyers, posters and other items as needed
. Prepares speeches, reports and completes records as
required
. Coordinates the release of information regarding inmates,
victims, witnesses, suspects and confidential departmental
investigations and operations
. Prepares departmental awards and commendations for staff
. Maintains and upgrades web page as well as coordination of
social media use
12
6
Sheriff (Continued)
. Provides public information/promotional materials including
press releases, display boards, audio visual production,
marketing, media relations and related work
. Maintains contact with the media representatives to present
accurate information about events
. Arranges news conferences and assist department personnel
in preparation for news conferences
. Plans and implements public safety programs
. Evaluates and develops educational goals, objectives,
polices and procedures including program content, methods
and instructional materials and techniques
. Designs and prepares department's annual report and
calendar
. Maintains weekly summary of daily staff meetings and
quarterly key staff meetings
. Serves as Sheriff's Office photographer for ACA training,
Tactical Team training, Sheriff's Office upgrades and speci9~
events
Social Services Programs for the
Elderly
. FY 2012 allocation of $461,231 funded in Services division
(includes $21,579 local share) for Adult Services and Adult
Protective Services
. Adult Services Unit: 5 Staff, 1 Supervisor
. FY 2011 monthly average case load:
- Adult Protective Services: 74
- Adult Services: 140
. Hotline available
· Age 60+ or Age 18+ and disabled
. Case management and counseling
· Referrals to and assistance in obtaining mental and/or
medical health treatment
14
7
Social Services Programs for the
Elderly (continued)
· Assistance meeting essential needs such as appropriate
housing and nutrition
· Emergency financial assistance (food shortages, utility cut-
offs, potential eviction)
· Implementation of home health care as needed
· Assistance in screening and placement in nursing homes or
assisted living centers
· Assistance in obtaining guardians
· SNAP, Medicaid, Auxiliary Grants and Heating and Cooling
assistance
15
Virginia Western Community
College - Scholarship Program
· FY 2012 - $9,938 allocation from City of Roanoke
· VWCC Academic Scholarship
- High school seniors apply through guidance officers
- Academic based. Student must be a spring high
school graduate with a GPA of 3.0 or higher, in the
top 25% of their class. Student must have an SAT
score of at least 900
- Student submits the VWCC application, the
scholarship application, a copy of their high school
grade transcripts, and a personal essay on their goals
and extra-curricular activities
· Scholarship pays for tuition for 1 year for up to 12 credit
hours
16
8
Roanoke Local Funds Per ADM
2nd Highest Among Comparator Cities
Before Addition of 2if, Meals Tax in FY11
7,000
6,000
5,000
4,000
3,000
2,000
1,000
. Hampton
Cl Norfolk
Cl Portsmouth
. Lynchburg
Ii3l Newport News
. Roanoke
. Richmond
Source: Tables 12 and 15 Superintendent's Annual Report for Virginia FY09
17
Local Funding per ADM Has
Increased in Recent Years
6,000
5,000
4,000
3,000
2,000
1,000
FY04
FY05
FY06
FY07
FY08 FY09
1 III Locality Funds/ADM I
Source: Tables 12 and 15 - Superintendent's Annual Report for Virginia FY 04-($
9
FY10 Comparison of Expenditures
by Function - Virginia First Cities
Newport
Locality Ham ton L nchbu Martinsville News Norfolk Petersbur Portsmouth Richmond
General
Government
Administration 4.9% 4.9% 7.9% 4.0% 2.9% 3.1% 3.0% 6.1%
Judicial
Administration 1.4% 2.3% 3.2% 1.5% 1.8% 2,2% 1.9% 1.7%
Public Safety 15.6% 19.6%, 15.8% 17.2% 19.8% 23.1% 22.5% 20.7%
Public Works 7.5% 9.6% 8.1% 5,9% 10.4% 9,1% 8.0% 7.3%
Health and
Welfare 13.4% 18,5% 11.4% 12.1% 13.3% 15.5% 11.1% 14.6%
Education 47.3% 39.0% 44.9% 50,3% 43.0% 41.4% 44.0% 36.6%
Parks,
Recreation, and
Cultural 5.6% 3.9% 2.2% 4.4% 5.5% 3.4%. 3.7% 2.9%
Community
Development 4.3% 2.2% 6.5% 4.6% 3.3% 2.3% 5.7% 10,0%
Total
Expenditures 100.0'% 100.0% 100.0% 100.0% 100.0% 100.0% 100.0% 100.0%
Source: Virginia Audnor of Public Accounts: Comparative Report of Local Government Revenues and Expenditures
For the Year Ending June 30, 2010
19
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Friday, April 29, 2011":"
J-
Office of the Mayor
CITY OF
WHEREAS, May 2011 is National Exercise is Medicine Month;
WHEREAS, all citizens are encouraged to speak with their physicians about
how physical activity and exercise may help treat or prevent
numerous chronic conditions, such as hypertension, cardiac
disease and diabetes;
WHEREAS, all physicians and other health care providers are encouraged to
talk to their patients about the health benefits of exercise and to
strongly recommend that their patients engage in appropriate
exercise;
WHEREAS, regular, moderate-intensity exercise has curative and protective
health benefits; the health benefits of physical activity and
exerCise can do so much to improve the quality of life for
everyone;
WHEREAS, a healthier populace means cost savings, greater participation in
the workforce and other benefits to society at large;
WHEREAS, regular physical activity and exercise is indeed a powerful
prescription, with great potential to improve the health of all
Americans; and
WHEREAS, . the American College of Sports Medicine and Roanoke College
Department of Health and Human Performance call on health care
organizations, physicians and other professionals, regardless of
specialty, to assess, to advocate for, and to review every patient's
physical activity program during every comprehensive visit.
NOW, THEREFORE, I, David A. Bowers, Mayor of the City of Roanoke, Virginia,
encourage all citizens to participate in activities and observances relating to
Exercise is Medicine Month in the interests of better health an quality of life for
all; and do hereby proclaim the month 'of May 2011, throughout this great AII-
America City, as
NA TlONAL EXERCISE IS MEDICINE MONTH.
Given under our hands and the Seal of the City of Roanoke this second day of
May in the year two thousand and eleven.
David A. Bowers
Mayor
ATTEST:
~a~.~
City Clerk
.
.
.
C] ~i ~ ~ ~ 0' tul/-~ U-f1
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May 2,2011 ' '
- ~Il ' 1
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Roanoke City Council
Re. Elmwood Park Options
Mayor Bowers, members of council, and Mr. Morrill
My name is Buford Overstreet. I live in Roanoke County and have since 1984. I have visited
Elmwood Park on many occasions in the past and will continue to do so regardless of what if any
action you mayor may not take regarding it. I do feel that the park needs to be "upgraded" in
some manner to make it more appealing and able to host more and more varied events. With that
in mind, I offer two options that you might want to consider in addition to the four million plus
option that you are considering. I feel that in this economy and budget shortfalls four million is
too much to spend and I think you will find that most Roanoke citizens will agree with me,
especially when there are two alternatives that will accomplish the same thing for much less.
One option I will propose will cost $500,000.00, or less, and the other one $800,000.00, or less.
Regardless of what you decide, there is a glaring safety issue that needs to be addressed now,
that being the lack of a safety barrier of any kind behind the wall of the sidewalk winding up the
hill. There is a railing in place to prevent one from falling at ground level onto the grassy sloped
bank beside it, but there is nothing to prevent one from falling over the wall which, in some
places is five feet high, onto concrete below. A temporary fix could be done immediately by
installing a "snow fence" along the top of the wall.
Now the two options: I have mentioned:
:Option # 1 $500,000.00, seating 2,000+: 4 bathroom stalls two for men (one handicapped
accessible)and two for women (one handicapped accessible), a small maintenance /supply room,
a 4 ft. raised stage, 20 new LED lights, minor reshaping of the area in front of and to the sides of
the stage, removal' of some trees, and filling in of at least part of the "lily pond".
Option # 2 $800,000.00, seating 2,500+: 6 bathroom stalls three for men (one handicapped
accessible) and three for women (one handicapped accessible), a larger maintenance/supply
room, a 15X15 dressing/waiting room, a 4 ft. raised stage, 20 new LED lights, more extensive
reshaping of the areas to the front and sides of the stage, adding a 20 inch high 200 feet long
block wall, removal of some trees, filling of all of the "lily pond" and removal of the structure
located in middle of the concourse, several "patio" type tables and chairs on the upper level, and
minor relocation (maybe) of some sidewalk.
Either of these proposals will work and could be completed in time for use next spring. Before
you spend $300,000.00 of your taxpayers' money, I ask you to present these ideas to the people
for their consideration, then, listen to them. A copy of this letter is being sent to The Roanoke
Times so as to encourage citizen response to these proposals..
I will now take your questions if you have any.
/
.
.
.
What I considered when coming up with my plan
1. Need to do anything - up to city residents not council. They will have to pay for it and they
should determine if their money should be spent this way.
2. Cost - I project a cost of one million or less. Even if doubled, it's half of the numbers I have
heard. Best estimate at this time $ 750,000 tops
3. Location and size - Hemmed in by the Interstate and businesses. No room for growth unless
library is tom down [ big mistake]
4. Weather factor - April through October prime, March and November possible, and Dec, Jan,
and Feb. forget it.
5. Park users - City residents other than immediate area - events mostly
City residents in surrounding area including employees working downtown -
Mon through Fri- not much [maybe lunch breaks]
Valley residents - special events both large and small
* I see the new park being used on a daily basis by young adults and older people
mainly. Not many kids because oflocation.
6. Aesthetics - Save all trees possible, keep open, don't change basic look and feel, blend old
and new, and keep as natural as possible. More lights and flags. LED lights
7. Safety - Provide for as much grounds and building safety as possible. Lights and increased
video surveillance.
8. Handicap accessibility - everywhere
9. Maintenance - design for minimum possible. Will be more because of bathrooms.
10. Seating - from small crowds [ 50-500] up to large crowds 3,000 or more. Very flexible.
11. Stage - Size and shape to be determined . Hdcp acess. Open with possible sun shade.
"treated lumber" stage with coated floor . Lights and flag poles around
it. Designed so that it could be easily expanded for really large groups [ RSO for
example].
12. Adaptable - Design to accommodate many different types of events
13. Need for outside experts - none
14. Design to use as a tool to draw people downtown to shop and live. Creat€( excitement and not
just on weekends and during special events. . ,
2
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CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
. TelephQue: (540) 853-2541
Fax: (540) 853-1'145
E-mail: c1erk@roanokeva.gov
May 3,2011
JONATHAN E. CRAFT
Deputy City Clerk
CECELIA T. WEBB
Assistant Deputy City Clerk
STEPHANIE M. MOON, CMC
City Clerk
Sergeant Stan Smith
919 Ingleside Lane
Salem, Virginia 24153
Dear Sergeant Smith:
A communication from the City Clerk advising of your ineligibility to continue to serve as
a member of the Towing Advisory Board due to your retirement from the City of
Roanoke, was before the Council of the City of Roanoke at a regular meeting, which
was held on Monday, May 2, 2011.
On behalf of the Members of Roanoke City Council, I would like to express appreciation
for your service to the City of Roanoke as a member of the Towing Advisory Board from
October 2, 2006 to May 1, 2011. Please find enclosed a Certificate of Appreciation and
an aerial view photograph of the Roanoke Valley in recognition of your service.
Sincerely,
OJ-. D.. '^- mt'\ ..
A~' r1',:.."eWtJ
Stephanie M. Moon, MMC
City Clerk
SMM:ctw
Enclosure
pc: Harold Wallick, Chair, Towing Advisory Board
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STEPHANIE M. MOON, MMC
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: c1erk@roanokeva.gov
May 2,2011
The Honorable Mayor and Members
of the Roanoke City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of Council:
~~
1
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JONATHAN E. CRAFT
Deputy City Clerk
CECELIA T. WEBB
Assistant Deputy City Clerk
This is to advise that Sergeant Stan Smith has tendered his resignation as a member of
the Towing Advisory Board, effective May 1,2011.
Sincerely,
~, )'Y), :rv;.DfM.}
Stephanie M. Moon, MMC
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerk@roanokeva.gov
JONATHAN E. CRAFT
Deputy City Clerk
STEPHANIE M. MOON, MMC
City Clerk
CECELIA T. WEBB
Assistant Deputy City Clerk
May 3, 2011
Robert A. Clement, Jr.
Neighborhood Services Coordinator
Roanoke, Virginia
Dear Mr. Clement:
This is to advise you that Braxton Naff has qualified as a member of the Roanoke
Neighborhood Advocates to fill the unexpired term of Karena J. Clinton ending June 30,
2012.
Sincerely,
· h-\, YY'\O~
Stephanie M. Moon, MMC \"
City Clerk
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Braxton Naff, do solemnly affirm that I will support the Constitution of
the United States of America and the Constitution of the Commonwealth of
Virginia, and that I will faithfully and impartially discharge and perform all the
duties incumbent upon me as a member of the Roanoke Neighborhood
Advocates to fill the unexpired term of KarenaJ. Clinton ending June 30,2012,
according to the best of my ability (So help me God).
Subscribed and sworn to before me this / itl;.,y of ~ 2011.
BRENDA S. HAMILTON, CLERK OF THE CIRCUIT COURT
BY
BHEfJDA S. HAfvl1LTON
, CLERK
~ :~-1fl~
/)t! .
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853"2541
Fax: (540) 853-1145
E-mail: c1erk@roanokeva.gov
JONATHAN E. CRAFT
Deputy City Clerk
STEPHANIE M. MOON, MMC
City Clerk
May 3, 2011
CECELIA T. WEBB
Assistant Deputy City Clerk
The Honorable Robert R. Altice, Chair
Roanoke Valley Regional Cable
Television Committee
616 South Maple Street
Vinton, Virginia 24179
. Dear Mr. Altice:
I am enclosing copy of Resolution No. 39099-050211 approving the recommendation of
the Roanoke Valley Regional Cable Television Committee to approve the annual
operating budget for Fiscal Year 2011-2012 for the operation of the regional
government and educational access station, Roanoke Valley Television and for the City
to provide partial funding in the amount of $162,396.00, plus an additional $3,360.00,
which is within the limits provided for in the agreement.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, May 2,2011.
- ~\~l)MJ
Step anie M. Moon, MMC )
City Clerk
. Enclosure
pc: Michael Pedelty, Director of Public Affairs, Cox Communications,
P. O. Box 13726, Roanoke, Virginia 24018
Deborah C. Jacks, Clerk, Roanoke County Board of Supervisors, P. O. Box
29800, Roanoke, Virginia 24018
Darleen R. Bailey, Clerk, Town of Vinton, 311 S. Pollard Street, Vinton,
Virginia 24179
Elaine Bays-Murphy, Cable Access Manager, Roanoke Valley Regional Cable
Television, 541 Luck Avenue, S. W., Suite 145, Roanoke, Virginia 24016
Christopher P. Morrill, City Manager
Ann H. Shawver, Director of Finance
Amelia Merchant, Director, Office of Management and Budget
Gary Tegenkamp, Assistant City Attorney
p,1'
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 2nd day of May, 2011.
No. 39099-050211~
A RESOLUTION approvmg the recommendation of the Roanoke Valley
Regional Cable Television Committee to approve the annual operating budget for Fiscal
Year 2011-2012 for the operation ofthe regional government and educational access station,
Roanoke Valley Television (RVTV, Channel 3), and for the City to provide partial funding.
WHEREAS, the Roanoke Valley Regional Cable Television Committee
(Committee) has reviewed and approved the annual budget for Fiscal Year 2011-2012 for
the operation of RVTV and has requested that the City of Roanoke approve that budget;
WHEREAS, the Committee is comprised of representatives from the City of
Roanoke, Roanoke County, and the Town of Vinton and these jurisdictions have agreed to
provide funding for the purposes for which the Committee was created, including the
support 0 f the operation 0 f a regional government and educational access station, R VTV;
WHEREAS, such jurisdictions have agreed to provide funding as provided for in
the agreement creating the Committee and the Committee has recommended that the City of
Roanoke provide partial funding to RVTV in the amount of $162,396, plus an additional
$3,360; and
WHEREAS this Council desires to approve the recommendation of the
Committee and provide partial funding as requested by the Committee.
THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke as
follows:
1. The annual budget of $366,003 for Fiscal Year 2011-2012 for the
operation of the regional government and regional educational access station, RVTV, plus
an additional amount of $3,360 from the City for the cost of providing closed captioning
service for televising City Planning Commission meetings, as set forth in the letter dated
May 2, 2011, to this Council is hereby approved.
R-RVTV 2011-2012 budget.doc
1
2. In accordance with the Committee's request to the City to fund a reduced
portion of the RVTV budget mentioned above, the total amount of$165,756 (which consists
of$162,396 as the City's portion ofthe requested budget amount, plus the $3,360 for closed
captioning) will be provided by the City of Roanoke as its prorata share for the annual
operational budget for RVTV for the Fiscal Year 2011-2012 as requested in the letter dated
May 2, 2011, to this Council.
R-R VTV 2011-2012 budget.doc
2
CITY OF ROANOKE
CITY COUNCIL
215 Church Avenue, S.w.
Noel C. Taylor Municipal Building, Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
DAVID A. BOWERS
Mayor
May 2,2011
Council Members
William D. Bestpitch
Raphael E. "Ray" Ferris
Sherman P. Lea
Anita J. Price
Court G. Rosen
David B. Trinkle
The Honorable David A Bowers, Mayor
and Members of City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of City Council:
Subject: 2011-2012 RVTV Budget
The City of Roanoke, the County of Roanoke, and the Town of Vinton jointly operate
Roanoke Valley Television (RVTV Channel 3). The initial equipment and facility for the
television studio were funded through a 1991 capital grant from Cox Communications.
The three localities negotiated a new franchise agreement with Cox which started on
November 1, 2003 and included another capital grant to help provide for continued
updating of RVTV's capital equipment. However, operating costs for RVTV are funded
by contributions from the three localities. The station is located at the Jefferson Center
and currently employs five full-time staff members. The staff produces original video
productions, monthly television shows, and covers live government meetings for the
local governments and their school systems. Programming is cablecast on Cox
Communications, Channel 3.
RVTV is governed by the Roanoke Valley Regional Cable Television Committee (Cable
Committee), which includes representatives from the City, the County, and the Town of
Vinton. On June 8, 1992, City Council approved the Roanoke Valley Regional Cable
Television Committee Agreement, which was amended on March 10, 2004. Such
Agreement requires that the RVTV Operating Budget be approved by the governing
bodies of the City, the County, and the Town. Funding by the three localities is based on
the annual proportion of Cox subscribers located in each jurisdiction.
For the City of Roanoke in 2011-2012, RVTV produced 12 Inside Roanoke shows, 12
Spotlight on City Schools shows, 2 PLAY Vision shows, 24 City Council meetings, 10
City Planning Commission meetings, 1 City budget public hearing, 1 City Council
Budget Adoption meeting, and 21 original video productions for the City of Roanoke.
In 2010, RVTV-3 was awarded a National Award of Excellence from 3CMA in the
Interview/Talk Show category for "Inside Roanoke." The Blue Ridge Chapter of PRSA
also presented RVTV with a Silver Summit Award for "Inside Roanoke."
Mayor Bowers and Members of Council
May 2,2011
Page 2
The Roanoke Valley Regional Cable Television Committee approved the attached
RVTV Operating Budget for Fiscal Year 2011-2012 (Attachment) at its April 6, 2011
meeting. This budget amounts to $366,003.00. Due to the continuing economic
downturn, the Cable TV Committee decided (as was done for the past two years) not to
request the member localities to fund the entire 2011-2012 RVTV Operating Budget.
Thus, the Committee reduced the proposed Operating Budget ($366,003.00) by 13%
($47,580.00), resulting in the revised budget amount of $318,423.00 to request from the
member localities. The remaining amount of $47,580.00 needed for RVTV's 2011-2012
Operating Budget will be funded from RVTV's Year-End Rollover Account.
Additional Information
Cable Television staff is carried on the County's payroll and benefit system. Like other
County employees, the staff will receive no salary increase in the coming year.
The proposed budget includes funding for closed captioning services for both the City
Council and Board of Supervisors Meetings. However, at the City's request RVTV will
also broadcast City Planning Commission meetings for the next fiscal year. Since
closed captioning services are also required for these additional meetings, the City will
pay the additional cost of $3,360.00 for such extra services.
Fiscal Impact
For the calendar year 2010, Cox Communications paid to the Commonwealth of Virginia
pursuant to the Virginia Communications Sales and Use Tax a total of $2,342,950.00 for
the benefit of the City of Roanoke, County of Roanoke, and Town of Vinton. The
Commonwealth of Virginia paid to the three localities their appropriate share of this total
amount as a replacement amount for the franchise fees.
Cox calculates the percentage of subscribers (December 31,2010) in each locality as
follows:
(2009 number of subscribers in parenthesis.)
Locality Subscribers Percentage
City 25,656 (27,665) 51 % (52% - 2009)
County 22,006 (23,385) 44% (44% - 2009)
Vinton 2,229 (2,501) 5% (4% -2009)
Total 49,891 (53,551) 100% (100%)
Mayor Bowers and Members of Council
May 2, 2011
Page 3
Based on the above figures, each member's contribution to $318,423.00 for the
localities part of the total FY2011/2012 Operating Budget of $366,003.00 ($47,580.00 of
which will be funded from the RVTV Rollover Account) would be as follows:
2010/2011 Budget 2011/2012 Budget
(46.723 Funded from Roll-Over) (47,580 Funded from Roll-Over)
City $162,596.00 $162,396.00
County $137,581.00 $140,106.00
Vinton $12,508.00 $ 15,921.00
Total $312,685.00 $318,423.00
*In addition to the City's share of the above $162,396, the City will also pay $3,360.00
for closed captioning for City Planning Commission Meetings.
NOTE: Based on the 2011/2012 Operating Budget of $366,003, and without the
$47,580.00 funding from the RVTV Roll-Over Account, each member's contribution
would have been:
City: $186,662.00
County: $161,041.00
Vinton: $18,300.00 .
On behalf of the City's representatives to the Roanoke Valley Regional Cable Television
Committee, and as City Council's representative to that Committee, I am pleased to
recommend that City Council approve the proposed RVTV budget for Fiscal Year 2011-
2012 in the amount of $366,003.00, with the City's contribution being $162,396.00, plus
an additional $3,360.00 for closed captioning-totaling $165,756.00.
Vice-Mayor
Roanoke City Council
DBT:mm
Attachment
Mayor Bowers and Members of Council
May 2, 2011
Page 4
pc: Christopher P. Morrill, City Manager.
Ann Shawver, Director of Finance
William M. Hackworth, City Attorney
Stephanie Moon, City Clerk
Sherman Stovall, Assistant City Manager for Operations
Amelia Merchant, Director of Management and Budget
Elaine Bays-Murphy, Director of Cable Access, RVTV
Robert A. Altice, Chair, Regional Cable Television Committee
Gary Tegenkamp, Assistant City Attorney
Melinda Mayo, Public Information Officer
www.rvtv,org
E ELE II
1
et
RVTV 2010 Edited Video Productions
Title Client Length
Spring Leadership PSA City of Roanoke :30
Anti-Bully PSA City Schools :30
(5) Focus On Community Policing County of Roanoke 6:00 ea.
ActiveNet Online Registration City of Roanoke 4:00
New Bulk & Brush Collection City of Roanoke 3:00
Teacher of the Year Banquet City Schools 17:00
COPS & Fire & Rescue Camps County of Roanoke 6:00
Investiture Ceremony City of Roanoke 41:00
Bulk & Brush PSA City of Roanoke :30 PSA
Residential Plans PSA City of Roanoke :30 PSA
County Orientation County of Roanoke 23:00
City Orientation City of Roanoke 23:00
State of the City Address City of Roanoke 28:00
Neighborhood Conference Highlights City of Roanoke 10:00
City Schools Convocation Video City Schools 7:00
Internal Health Care Video City Schools 30:00
Citizen of the Year PSA City of Roanoke :30
Texting & Driving PSA City of Roanoke :30
School Bus Safety City of Roanoke 3:00
Home Compo sting & Mulch Mowing City of Roanoke 10:00
Blue Ridge Parkway Anniversary County of Roanoke 57:00
Vin~on Economic Development Town of Vinton 7:00
New Vinton Fa<;ade Program Town of Vinton 8:00
Leaf Collection PSA City of Roanoke :30
State of the County Address County of Roanoke 50:00
(3) GRRC PSAs County of Roanoke :30
"Accent Excellence" PSA County of Roanoke :30
Board of Supervisors Meetings PSA County of Roanoke :30
Tons of Fun PSA County of Roanoke :30
2
Title
Roanoke City Council Meetings PSA
"Play Vision" PSA
(12) Library Happenings
Client
City of Roanoke
City of Roanoke
City of Roanoke
Length
:30
:30
7:00 ea.
Total Minutes Produced
427 Minutes
The approximate rate for Video Production work in the private sector is $1,500 per finished minute.
RVTV produced 427 Minutes of Stand Alone Videos in 2010 which is a total of $640,500 in Production
Value.
12
3
2010 Television Shows
Title Client Time
Inside Roanoke City of Roanoke 30:00 ea.
Roanoke County Today Roanoke County 30:00 ea.
Spotlight On City Schools Roanoke City Schools 30:00 ea.
Accent Excellence Roanoke County Schools 30:00 ea.
Roanoke County County of Roanoke 30:00 ea.
Business Partners
Recreation Television County of Roanoke 30:00 ea.
PLA Y Vision City of Roanoke 30:00 ea.
Total
12
12
12
3
2
Total: 56 Television Shows
1,680 Minutes (28 Hours)
Total Video Productions
Total Productions
City of Roanoke
Roanoke County
Town of Vinton
105
58
45
2
Percentage
55%
43%
2%
3
2010 Government Meetings
Totals
Meetings
24
Regular City Council Meetings
10
City Planning Commission Meetings
1
City Council Budget Adoption (May 10)
23
Regular Board of Supervisors Meetings
1
Board of Supervisors- Human & Social Services Request
Total: 59 LIVE Government Meetings
RVTV additionally covers many Groundbreakings, News Conferences, and Special Events
Wasena Bridge & Vic Thomas Park Ribbon-Cutting & Dedication
Blue Ridge Parkway 75th Anniversary
City Police Training Academy Dedication
Vinton Veterans Day Ceremony
City Market Building Update
WFHS Stadium Ribbon Cutting & Hall of Fame Reception
2010 RVTV-3 Awards
"Inside Roanoke"
National Award of Excellence - Interview/Talk Show
3CMA
"Inside Roanoke"
Silver Summit A ward
Blue Ridge Chapter - Public Relations Society of America
"Accent Excellence"
Gold MarCom A ward - Video & Film Educational
MarCom Award
4
RVTV Proposed 2011- 2012 Budget
2010-2011 Budget Proposed Remaining % Expended
2011 - 2012 Balance (12/31/10)
1010 Regular 192,967.00 192,967.00 98,712.17 48.85
2100 FICA 14,762.00 14,762.00 7,907.81 46.43
2200 Retirement - VRS 29,041.00 29,041.00 14,520.52 50.00
2202 Deferred Comp Match (650 x 3) 2,600.00 1,950.00 1,300.00 50.00
2300 Group Health Insurance 28,182.00 35,482.00 11,672.12 58.57
2310 Group Dental Insurance 1,515.00 1,762.00 688.26 54.57
2400 VRS Life 2,141.00 540.00 1,870.76 12.62
2500 Long Term Disability Insurance 360.00 387.00 164.56 54.03
2750 VRS Retiree Health Credit 0 464.00
3013 Professional Services - Other 27,500.00 27,500.00 17,093.01 36.47
(Closed Captioning)
3013A CC - City Planning Commission * City Only
3204 Repairs Vehicles (B y Garage) 300.00 300.00 254.60 15.13
3209 Repairs (Other Equipment) 1,000.00 1,000.00 970.00 3.00
3305 Maintenance Service Contracts 750.00 750.00 427.41 43.01
(Telephone)
5210 Postage 100.00 50.00 70.41 29.59
5230 Telephone 4,000.00 4,000.00 2,253.88 43.65
5233 Internet 0 1,390.00
5235 Cellular Phones 480.00 480.00 198.27 58.69
5305 Motor Vehicle Insurance 1,300.00 1,300.00 231.00 82.23
5308 General Liability Insurance 2,550.00 2,550.00 578.00 77.33
5420 Lease/Rent of Buildings 38,932.00 40,100.00 18,956.72 51.31
(8 x $3,308.52 4 x $3,407.78)
5501 Travel (Mileage) 100.00 100.00 80.80 19.20
5520 Dinner Meetings & Luncheons 150.00 150.00 30.00 80.00
5801 Dues & Association Membership. 278.00 278.00 0 100.00
(Public Relations Society of America)
6010 Office Supplies - General 600.00 500.00 441.56 26.41
6013 Small Equipment & Supplies 2,000.00 2,000.00 1,262.14 36.89
6014 Video Supplies 6,600.00 5,000.00 5,506.85 16.56
6080 Gas, Oil & Grease 1,000.00 1,000.00 527.53 47.25
6091 Tires 200.00 200.00 186.54 6.73
Total $359,408.00 $366,003.00 $186,275.32 48.17%
Amount funded from R VTV
Roll-Over Account (273500) -$46,723.00 -$47,580.00**
Member Localities $312,685.00 $318,423.00
*In addition to the City's share of the above budget of $366,003, the City will also pay $3,360
for closed captioning for City Planning Commission meetings.
** Amount of $47,580 (Roll-Over Account) is a 13% reduction of the FY201112012 Budget.
RVTV expended 97.82% of its FY2009-201O Operating Budget
5
RVTV Financial Report
Current Account Balances as of December 31, 2010
273200 (Operating Budget) ................................................................. $186,275.32
273450 (Cox Cable Capital Grant)...................................................... $1,241,392.19
(Balance includes accrued interest.)
273500 (RVTV Year-End Rollover Account) .................................... $78,724.63
Account 273500 (RVTV Year-End Rollover) represents the unused funds from the Operating Budget since 1991.
RVTV does not lose these funds at the end of the fiscal year, rather they are rolled over into this savings account
which may be used for future capital purchases or the operating budget.
2010 Virginia Communications Sales and Use Tax Revenue
Paid by Cox Communications to the
Commonwealth of Virginia for the Benefit
of the City of Roanoke, County of Roanoke, and Town of Vinton
Starting on January 1,2007, the Virginia Communications Sales and Use Tax Act of 2006 (Va. Code 58.1-645 et
seq.) required Cox Communications, as well as other cable television providers, to pay a five percent (5%) sales or
use tax to the Commonwealth of Virginia in place of paying franchise fees to the localities, including the City of
Roanoke, County of Roanoke, and Town of Vinton. Under the Act, the Commonwealth pays the amount of
revenues it receives from cable television providers, like Cox, to the localities.
For the calendar year 2010, Cox Communications paid to the Commonwealth of Virginia a total of $2,342,950.
The Commonwealth of Virginia paid to the three localities the appropriate share of this total amount as a
replacement amount for the franchise fees.
City of Roanoke:
Roanoke County:
Town of Vinton:
$1,178,932
$1,059,459
$104,559
Total:
$2,342,950
6
2010 Cox Cable Subscribers
Cox calculates the percentage of subscribers (December 31, 2010) in each locality as follows:
2009 number of subscribers in parenthesis.
Locality
Subscribers
Percentage
City
25,656 (27,665)
22,006 (23,385)
51 % (52% - 2009)
County
44% (44% - 2009)
Vinton
2,229 (2,501)
5% (4% -2009)
Total
49,891 (53,551)
100% (100%)
Based on the above figures, each member's contribution to $318,423 for the localities part of the total
FY201112012 Operating Budget of $366,003 ($47,580 of which will be funded from the RVTV Rollover Account)
would be as follows:
2010/2011 Budget 2011/2012 Budget
(46,723 Funded from Roll-Over) (47,580 Funded from Roll-Over)
City $162,596 $162,396
County $137,581 $140,106
Vinton $12,508 $15,921
Total $312,685 $318,423
*In addition to the City's share of the above $162,396, the City will also pay $3,360 for
closed captioning for City Planning Commission Meetings.
NOTE: Based on the 2011/2012 Operating Budget of $366,003, and without the $47,580
funding from the RVTV Roll-Over Account, each member's contribution would have been:
City: $186,662
County: $161,041
Vinton: $18,300
7
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: c1erk@roanokeva.gov
JONATHAN E. CRAFT
Deputy City Clerk
STEPHANIE M. MOON, MMC
City Clerk
May 3,2011
CECELIA T. WEBB
Assistant Deputy City Clerk
Samuel G. Oakey
Oakey's Funeral Service and Crematory
318 West Church Avenue
Roanoke, Virginia 24016
Dear Mr. Oakey:
I am enclosing copy of Resolution No. 39100-050211 accepting a donation of funds
from Oakey's Funeral Service and Crematory to the City as part of the Beautify
Roanoke Interchanges Through Enhancement (BRITE) Program to assist with the
maintenance of the landscaping in one quadrant of the Hershberger Road and Valley
View Mall Boulevard interchange and expressing appreciation for such donation.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, May 2,2011.
Sincerely,
~~~r;;aevJ
City Clerk
Enclosure
pc: Christopher P. Morrill, City Manager
William M. Hackworth, City Attorney~
Sherman Stovall, Assistant City Manager for Operations
r~'
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 2nd day of May, 2011.
No. 39100-0502l~
A RESOLUTION accepting a donation of funds from Oakey's Funeral Service and
Crematory (Oakey's). to the City as part of the Beautify Roanoke Interchanges Through
Enhancement (BRITE) Program to assist with the maintenance of the landscaping in one
quadrant of the Hershberger Road and Valley View Mall Boulevard interchange; authorizing the
City Manager to execute any necessary documents, provide any additional information, and to
take any necessary actions in order to obtain, accept, receive, implement, use, and administer
such donation; and expressing the City's appreciation for such donation.
WHEREAS, Oakey's has offered to donate to the City $20,000, to be provided in $2,000
annual increments over a 10-year period, as part of the BRITE Program to assist the City with
the maintenance of the landscaping as described above.
THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke as follows:
1. The City of Roanoke hereby accepts the donation from Oakey's of $20,000 to the
City, to be provided in $2,000 annual increments over a 10-year period, all as more particularly
set forth in City Manager's report dated May 2,2011, to this Council.
2. The City Manager is further authorized to execute any necessary documents,
provide any additional information, and to take any necessary actions in order to obtain, accept,
receive, implement, use, and administer such donation.
3. This Council wishes to express its appreciation and that ofthe citizens of the City
of Roanoke to Oakey's for its generous. donation as part of the BRITE program to assist the City
with the maintenance of the landscaping as described above.
R-Oakey donation-BRITE Program. doc
1
4. The City Clerk is directed to transmit a copy of this Resolution to Oakey's
expressing the City's appreciation for its donation.
ATTEST:
Ii
~ ~)1DO\J
City Clerk.
R-Oakey donation-BRITE Program. doc
2,
~)
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 2nd day of May, 2011.
No. 39101-050211.
AN ORDI NANCE to appropriate funding from the Oakey's Funeral Service and
Crematory to the Maintenance and Landscaping of Hershberger and Valley View
Boulevard Interchange project, amending and reordaining certain sections of the 2010-
2011 Capital Projects Fund Appropriations, and dispensing with the second reading by title
of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that the following
sections of the 2010-2011 Capital Projects Fund Appropriations be, and the same are
hereby, amended and reordained to read and provide as follows:
Appropriations
Appropriated from Third Party
Revenue
Maintenance and Landscaping - Oakey's
08-530-9557 -9004
$ 20,000
08-530-9557 -9557
(20,000)
Pursuant to the provisions of Section 12 of the City Charter, the second reading
of this ordinance by title is hereby dispensed with.
ATTEST:
~ hi. 0YI{){)yJ
, City Clerk. (
CITY COUNCIL AGENDA REPORT
To:
Meeting:
Subject:
Honorable Mayor and Members of City Council
May 2, 2011
BRITE ("Beautify Roanoke Interchanges Through Enhancement") Sponsorship
Funding from Oakey's Funeral Service & Crematory
Background:
In 2005, the Virginia Department of Transportation (VDOT) established comprehensive
roadside management regulations that allow local governments, communities,
businesses, and individuals to participate in the improvement and management of state-
maintained roadsides. Through that program, Lamar Advertising donated funds to the
City to landscape the northeast quadrant of the 1-581 and Orange Avenue interchange in
2006.
Modeled after VDOT's program, the City of Roanoke initiated its BRITE Program to
encourage participation by area businesses and organizations. The BRITE program
focuses on the 1-581/Route 220 corridor and is jointly administered by Economic
Development and the Transportation Division of Public Works.
Considerations:
The City recently completed Phase I of a project to enhance pedestrian accommodations
and the appearance of Hershberger Road in the vicinity of 1-581 and the Airport. Phase I
of the project included only the landscaping portion of the improvements. Phase II is
being advertised for construction. Oakey's Funeral Service & Crematory has graciously
agreed to provide funding to support maintenance of the landscaping in one quadrant
of the Hershberger Road and Valley View Boulevard interchange. Oakey's has
committed a total of $20,000 to be provided in $2,000 annual increments over a 10-
year period. In accordance with the provisions of the program, a sign will be fabricated
and installed at this location to recognize this contribution. Part of the purpose of this
recognition is to encourage participation from other organizations.
This donation must be accepted by Council and appropriated into the appropriate
account for expenditure.
Recommended Action:
Accept the donation from Oakey's and adopt the accompanying budget ordinance to
establish a revenue estimate in the amount of $20,000 and appropriate the same
amount into an account to be established in the Capital Projects Fund by the Director of
Finance entitled "Maintenance and Landscaping - Hershberger and Valley View Boulevard
Interchange."
fJ '
-------- -------~-~
CHRIST PHER P. MORRILL
City Manager
Distribution: Council Appointed Officers
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: c1erk@roanokeva.gov
JONATHAN E. CRAFT
Deputy City Clerk
STEPHANIE M. MOON, MMC
City Clerk
May 3, 2011
CECELIA T. WEBB
Assistant Deputy City Clerk
Municipal Code Corporation
P. O. Box 2235
Tallahassee, Florida 32316
Ladies and Gentlemen:
I am enclosing copy of Ordinance No. 39102-050211 repealing Section 20-69, ParkinQ
reQulations on property of VirQinia Western Community ColleQe, Division 1, Generallv.
Article IV, StoppinQ, StandinQ and ParkinQ, Chapter 20, Motor Vehicles and Traffic, of
the Code of the City of Roanoke; providing for an effective date of July 1, 2011.
The abOvereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, May 2, 2011, and is in full force and effect upon its
passage.
.~,
Sincerely,
~M.1YJ''''';
Stephanie M. Moon, MMC
City Clerk
Enclosure
pc: Dr. Robert Sandel, President, Virginia Western Community College, P.O. Box
14007, Roanoke, Virginia 24038
The Honorable Brenda S. Hamilton, Clerk, Circuit Court
Ronald S. Albright, Clerk, General District Court
David C. Wells, Clerk, Juvenile and Domestic Relations District Court
Chief Magistrate, Office of the Magistrate
Lora A. Wilson, Law Librarian
Christopher P. Morrill, City Manager
William M. Hackworth, City Attorney
Ann H. Shawver, Director of Finance
IN THE COUNCIL FOR THE CITY OF ROANOKE, VIRGINIA
The 2nd day of May, 2011.
No. 39102-050211.
AN ORDINANCE repealing Section 20-69, Parking regulations on property of Virginia
Western Community College, Division 1, Generally, Article IV, Stopping. Standing and Parking,
Chapter 20, Motor Vehicles and Traffic, of the Code of the City of Roanoke; providing for an
effective date; and dispensing with the second reading by title of this Ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that:
1. Section 20-69, Parking regulations on property of Virginia Western Community
College, Division 1, Generally, Article IV, Stopping. Standing and Parking, Chapter 20, Motor
Vehicles and Traffic, of the Code ofthe City of Roanoke, be and it is hereby REPEALED.
2. This Ordinance shall take effect July 1,2011.
3. Pursuant to the provisions of Section 12 of the City Charter, the second reading of
this ordinance by title is hereby dispensed with.
ATTEST:
~=rO:' ro;b~
CITY COUNCIL AGENDA REPORT
To:
Meeting:
Subject:
Honorable Mayor and Members of City Council
May 2, 2011
Changes in Parking Regulations at Virginia Western Community College
Background:
At the request of Virginia Western Community College, Council enacted an ordinance
in 1980 establishing parking regulations for the College, which provided that the
College enforce the ordinance by issuing tickets for violations of it, with fines to be
paid to the City. (This is codified as Section 20-69 of the City Code.) Changes in State
law and regulations governing the administration of community colleges have
prompted the College to request that the City no longer regulate parking at the
College, and that that function be taken over by the College's governing board. State
auditors and the Attorney General's office have advised that this change must be
made. We are advised that of Virginia's twenty-three community colleges (with forty
campuses), Virginia Western is the only college that has a locality regulating parking
on its campus.
Considerations:
The College has adopted parking regulations, to be effective July 1, 2011, and put
into place a system for issuing tickets for violations of those regulations, and for
collecting fines, thus relieving the City of this obligation. This will result in an annual
revenue loss to the City of a little more than $25,000, which will be offset to some
degree by the fact that the City will no longer be responsible for collecting these fines
(that will be handled by Virginia Western). This anticipated loss in revenue has been
accounted for in the development of the City's FY 2011- 2012 General Fund budget
which City Council will adopt on May 9, 2011. In light of these changes for Virginia
Western, it is necessary for City Council to repeal See. 20-69, Parking regulations on
property of Virginia Western Community College, of the City Code, which would be
effective July 1,2011.
Recommended Action:
Adopt the attached ordinance, repealing See. 20-69, Parking regulations on property
of Virginia Western Community College, of the City Code with an effective date of July
1,2011.
/7,Q ~_I fJ ..
~---~-~
CHRISTOPHER P. MORRILL
City Manage r
Distribution: Council Appointed Officers
Brian Townsend, Assistant City Manager for Community Development
Christopher Perkins, Chief of Police
Dana D. Long, Manager of Billings and Collections
Debbie Moses, Parking Administrator
Dr. Robert Sandel, President, Virginia Western Community College
CITY OF ROANOKE
DEPARTMENT OF FINANCE
215 ChtirchAvenue, SW,Suite 461
PO Box 1220
Roanoke, Virginia 24011-1220
Telephone: (540) 853-2821
Fax: (540) 853-6142
JOHN W, BINGHAM, CPA
Assislant Director of Finance
ANN H. SHAWVER, CPA
Director of Finance
ANDREA F. TRENT
Assislant Director of Finance
May 2, 2011
Honorable David A. Bowers, Mayor
Honorable David B. Trinkle, Vice-Mayor
Honorable William D. Bestpitch, Council Member
Honorable Raphael E. Ferris, Council Member
Honorable Sherman P. Lea, Council Member
Honorable Anita J. Price, Council Member
Honorable Court G. Rosen, Council Member
Dear Mayor Bowers and Members of City Council:
Subject: March Financial Report - City of Roanoke
The following financial report provides commentary on the City's financial results for
the first nine months of this fiscal year.
General Fund revenues through March of FY11 are 0.9% or' $1 ,518,000 above last year
as presented in the accompanying financial statement. Real Estate Tax collections
through March have decreased 0.7% compared with last year. The 2nd installment of
real estate was due on April 5, and timing differences in March and April collections
can create a variance. For the year, anticipated growth of 1.1 % is expected in real
estate tax revenues when comparing the current FY11 projection to the adopted FY1 0
estimate. Sales tax increased 2.8% in FY11 through March when compared to FY10.
This important revenue continues to show improvement as economic recovery
gradually takes place. Other local taxes, such as Utility Consumer, Transient
Occupancy, Motor Vehicle License and Telecommunications taxes have increased. The
most notable impact to the Other Local Tax category is the increase in the Prepared
Food and Beverage Tax due to the tax rate increase from 5% to 7%.
The current expenditure budget for FY11 represents a 0.9% decrease from the March
FY10 budget due primarily to budget reduction measures in programs and services.
As of March, actual expenditures are down 4.2% compared to the first nine months of
FY10, largely driven by decreased costs in Judicial Administration, Public Safety, Public
Works, Health and Welfare, Parks, Recreation and Cultural, Community Development
and Transfers to the Debt Service Fund. Education; the largest expenditure category,
grew 7.1 % based on an increase in City support to schools in order to offset State
funding reductions. Variances are discussed in greater detail in the expenditure
section of this narrative.
Honorable Mayor and Members of Council
May 2, 2011
Page 2
Revenues:
The current revenue budget for FY11 represents a 0.8% decline compared to the prior
year budget. The largest decrease is the Intergovernmental category. While many
trends in our revenues have emerged, it is important to consider that the due dates for
some of our major taxes fall after this reporting period of March. They include the
second installment of real estate tax due April 5, personal property tax due May 31
and bank stock tax due June 1.
Commentaries on significant variances are shown below.
General Property Taxes decreased 1.0% or $714,000 compared to FY10 due to a
decline in Real Estate tax as previously described. This category is also impacted by a
decline in personal property tax revenue due to lower monthly billings. However, the
due date for the majority of FY11 personal property taxes is May 31, and the amounts
received thus far in the year are not significant.
Other Local Taxes increased 7.2% or $3,260,000 compared to FY10. The main driver
for this large increase is the rate change in the Prepared Food and Beverage Tax.
Adjusted for the rate change impact, this category grew 0.7% or $362,000. Several of
our local taxes are trending higher than the prior year. Utility Consumer and Transient
Occupancy taxes have increased by 5.9% and 8.7%, respectively. The increase in Utility
Consumer tax is driven by an increase in water and electric consumption when
compared to FY1 0 where consumption was down. Transient Occupancy tax has shown
improvement since March 2010. Business in the lodging industry, which is a function
of occupancy and room rates, has improved some as the economy stabilizes, and
collections of delinquent amounts have boosted current year revenues. Some of our
other local taxes have declined in FY11 as a result of continued economic challenges.
Cigarette and recordation taxes have declined compared to last fiscal year by 6.4% and
9.9%, respectively. The cigarette tax continues to decline from citizens traveling to
neighboring localities to purchase cigarettes where no cigarette tax is charged.
Recordation taxes are following trends in the real estate market where sales continue
to be depressed.
Permits. Fees. and Licenses increased 16.9% or $104,000 compared to FY1 0, however,
a refund of $15,000 was paid in the prior fiscal year which affects comparability.
Adjusted for the impact of this refund, the category increased 14.2% or $89,000. New
construction has increased, resulting in growth in permit revenues. Large permits
obtained thus far in FY11 include construction for the City Market Building, Brandon
Oaks Apartments, and others.
Fines and Forfeitures increases 12.5% or $144,000 compared to FY10 due primarily to
an increase in General District court fines. Parking ticket revenue increased in FY11
where there was less ticketing interruption caused by weather compared to FYIO. In
addition, parking ticket equipment was replaced last fall and the parking ticket fee was
increased effective July 1, 2010 which aided the revenue increase.
Honorable Mayor and Members of Council
May 2, 2011
Page 3
Revenue from the Use of Money and Property declined 39.4% or $176,000 compared to
FY10. The expected loss of rental income from the Commonwealth Building was the
largest factor in this decline. The relocation of the Health Department from a City-
owned building to the Civic Mall location also contributed to the decline in rental
income.
Intergovernmental revenues decreased 2.1 % or $856,000 compared to FY10 due
primarily to increases in the Social Services category. Foster care activities have
increased significantly compared to FY1 o.
Miscellaneous revenues increased 32.5% or $134,000 compared to FY1 0 due primarily
to an increase in delinquent real estate tax sales proceeds in FY11.
Expenditures:
The current fiscal year 2011 General Fund expenditure budget totals $255.2 million
and includes funding of approximately $599,000 to cover contracts and purchase
orders made during fiscal year 2010 but not paid by the end of.that year. The General
Fund expenditures and encumbrances through March totale'd $189.0 million and
represent a decrease of 4.2% or approximately $8.2 million compared to FY10. The
current fiscal year budget is 0.9% or $2.4 million lower than the FY10 budget as of
March. All categories of the FY11 General Fund budget are lower than in FY10 with
the exception of the Transfer to School Fund and Non-departmental, which fluctuates
based on transfers to other funds which are some what nonrecurring. Based on this,
expenditure variances as discussed in the following sections will focus on performance
that varies from the budgeted expectation.
General Government expenditures are budgeted to decrease 2.1 % from the FY10
adopted budget. Actual expenditures increased 2.7% or $260,000 compared to FY10
primarily due to a change in the allocation of technology maintenance contract costs in
FY11. Previously, costs were billed monthly through the Department of Technology to
the General Fund. Currently, contracts are fully obligated in the General Fund. By the
close of the fiscal year, the effect of this change will be zero.
Public Works expenditures are budgeted to decrease 9.1 % from the FY 10 budget.
Actual expenditures for FY11 decreased 12.4% or $2.4 million compared to FYI O. The
expenditure variance is due primarily to a decrease in snow removal. In addition, this
category was impacted by a timing difference in contracting for paving planned for this
year. Also contributing to the variance is a decline in street lighting and Solid Waste
Management tipping fees.
Transfers to Debt Service Fund declined 16.3% or $3.3 million from the prior year as of
March. The Series 1999A and 1999B bonds were paid off in FY10. In addition, the
issuance of Series. 201 OA and 2010C Refunding Bonds decreased the required funding
of FY11 debt service for the City and Schools.
Honorable Mayor and Members of Council
May 2, 2011
Page 4
Nondepartmental expenditures increased 10.5% or $451,000, due to transfers to the
Capital Projects Fund for the Aviation Drive and Towne Square Boulevard Intersection
Improvement project. A decline in transfers to the Grant Fund partially offset the
increase.
Civic Facilities Fund
For FY 11 year-to-date, the Civic Center has held 191 events with 210,850 attendees.
This is 17.0% or 39 less events, but 12.9% or 24,057 more attendees than for the same
time period of FY1 O. Event highlights for March included the Harlem Globetrotters,
MDA Car Show, and WWE Wrestling. The Wizard of Oz was a sell out. Global
Spectrum's Net Operating Income for the month was $137,000, reducing the year-to-
date combined Operating Loss to approximately $1,153,000. This is an improvement
of 1.3% or $16,000 when total fund operating performance is compared to the same
nine month period in FY1 O. Global Spectrum's rolling forecast of operations continues
to project a larger loss than their adopted FY11 budget by $157,000. Provided Global
Spectrum's forecast holds true, their FY11 performance would still be approximately
$1 91 ,000 bette r than the i r FY lOpe rformance.
Parking Fund
The City's Parking Fund operates seven garages and six surface lots with a total FY11
budget of just over $3.0 million. While each facility generates varying levels of income
or loss, the Parking Fund as a whole meets all cash flow needs, including debt service,
without General Fund subsidy and generates working capital to fund facility
improvements and repairs.
The FY11 year-to-date operating revenues are up 6.2% or $125,000 compared to FY1 O.
A revitalized Market Garage continues to account for most of the revenue increase.
Elmwood Park Garage, Center in the Square Garage, and Church Avenue Garage
continue ahead of FY1 0 results. Tower Garage continues behind FY10, displaying the
poorest performance of all locations, relative to the previous fiscal year. This is due to
the loss of parkers from several large corporate customers. Gainsboro Garage and
Higher Education Center Lot also remain significantly behind last year in revenues. The
decline at these two locations is due to the elimination of paid parking for employees
by the Higher Education Center and increased street parking by students. In all, nine
facilities are ahead of FY1 0 revenues, three are behind FY1 0, and one is even. On the
expense side, spending levels are under those of FY10 in maintenance, utilities and
professional services. FY11 Operating Income shows an improvement of 61 % or
$263,000 over FY10. This is a function of a combination of 6.2% improvement in
revenues coupled with an 8.8% decline in expenses. The increase in Interest Expense
reflects the additional debt burden incurred to renovate Market Garage, approximately
$25,000 per month.
Honorable Mayor and Members of Council
May 2, 2011
Page 5
City of Roanoke Pension Plan
The Pension Trust Fund experienced an investment return of 24.3% for the fiscal year-
to-date through March 2011, led by strong performance in the domestic and
international equity allocations, as well as the convertible bond allocation. Investment
performance for this period was well ahead of the Policy Portfolio return benchmark of
21.1 %. For the nine month period ending March 31, 2011, Plan Net Assets increased
$51.8 million. The net increase is a result of $7.8 million in employer contributions
and $65.6 million in net investment gains offset by $21.7 million in benefit payments
and Plan administrative expenses. Benefits Paid to Participants increased 2.6% due to
higher retirement allowances having been earned by more recent retirees, while
Administrative expenses inclined slightly.
In closing, the economy overall is improving. Local tax revenue results vary by tax,
although the Total Local Tax Revenues are stable and showing improvement. The
unemployment rate remains a primary challenge to growth. February data shows a
decrease in unemployment from January which is a good sign. The housing market and
commercial real estate markets remain depressed without signs of significant change
in the near term. As a result, real estate taxes remain a concern for the future~ Not
withstanding the above economic( circumstances, the City has managed the first nine
months of FY11 well which keeps the organization in good overall financial condition.
Should you have any questions on the City's financial statements or condition, please
contact me and I will be glad to assist you.
Sincerely,
~~
Ann H. Shawver
Director of Finance
Attachments
c: Christopher P. Morrill, City Manager
William M. Hackworth, City Attorney
Drew Harmon, Municipal Auditor
Stephanie M. Moon, City Clerk
Sherman M. Stovall, Assistant City Manager
R. Brian Townsend, Assistant City Manager
Amelia C. Merchant, Director of Management and Budget
Deborah J. Moses, Parking Facilities Manager
Robyn L. Schon, General Manager, Global Spectrum
Rita D. Bishop, Superintendent, Roanoke City Public Schools
Curtis Baker, Deputy Superintendent of Operations,
Roanoke City Public Schools
City of Roanoke, Virginia
Report of City Manager Transfers
Period Ended March 31, 2011
Transfer
Number Date Exolanation , f!.Qm !Q Amount
: .1
CMT10-00159 08/13/10 Funding for Consultant Fee and Budget Contingency Human Resources $ 30,000
Ancillary Costs Associated with
the Economic Development
Director Search
CMT10-00182 08/23/10 Reimburse Financial System Capital Improvement Advantage Financial System 72,400
Project for Funds Borrowed to Reserve Upgrade Project
Provide a Portion of Local Match
for Fire-EMS Digital Radio Grant
CMT10-00186 08/31/10 Fund Regulated Waste Disposal Fleet Management and Environmental Management 15,331
for FY11 in Environmental Building Maintenance
Management
CMT10-00189 09/02/10 Replacement of Hand-Held Capital Improvement Parking Enforcement 10,378
Devices Used by Parking Reserve Equipment Project
Enforcement Officers
CMT10-00205 10/27/10 Purchase of Salt Brine Transportatio,n - Snow Fleet Management 11,306
Application Tank/System Removal
CMT 11-00026 03/18/11 Emergency Purchase of New E911 Wireless - Department of Technology - 15,000
Redundant Un-Interrupted Power Expendable Equipment E911 Upgrades
Supply for E911
Notes:
Under City Code section 2-121, the City Manager has authority to make transfers up to $75,000 between departments from
July through March and in any amount from April to June', The City Manager has the authority to make unlimited transfers
within departments, The scope of this report is limited to interdepartment transfers that are $10,000 or greater.
City of Roanoke, Virginia
Report of City Manager Contingency
Period Ended March 31, 2011
Transfer
Number ~ Explanation !Q Amount
Balance of Contingency at July 1, 2010 $ 1,211,927
Continaencv Transfers:
CMT1 0-00159 08/13/10 Consultant Fee and Ancillary Human Resources (30,000)
Costs Associated with the
Economic Development
Director Search
CMT10-00185 08/27/10 Eat for Education Campaign Office of Communications (1,800)
CMT10-00214 12/15/10 Art Plan Planning, Building & Economic (10,000)
Development
CMT10-00214 12/15/10 Litigation - Verizon Virginia City Attorney (32,319)
Appeal of SCC's
Assessment
CMT10-00214 12/15/10 Professional Services - City Council (5,000)
Council Strategic Planning
and Development of
Budgeting for Outcomes
Priorities
CMT10-00214 12/15/10 Fishburn Park House Roof Building Maintenance (1,500)
Repairs
CMT 11-00002 01/05/11 Tax Sale Advertising Billings and Collections (25,000)
Expenses .
CMT11-00018 02/22/11 Weed and Trash Abatement Neighborhood Services (11,500)
CMT 11-00018 02/22/11 Eat for Education Campaign Office of Communications (44,312)
CMT 11-00018 02/22/11 Litigation - Verizon Virginia City Attorney (25,000)
Appeal of SCC's
Assessment and Other Suits
CMT 11-00018 02/22/11 Copier, Administrative Magistrate (2,350)
Supplies, Publications and
Subscriptions
BO 39063 02/22/11 Contract with Taubman Memberships and Affiliations (100,000)
Museum of Art for Education
Programming and Services
to the Roanoke City Public
Schools
Available Contingency at March 31, 2011 $ 923,146
2
CITY OF ROANOKE, VIRGINIA
GENERAL FUND
FOR THE NINE MONTHS ENDED MARCH 31, 2011
STATEMENT OF REVENUE
(UNAUDITED)
Current Revenue
Revenue Budget
Revenue Source Budget Variance
General Property Taxes $ 101,962,000 $ (31,773,589)
Other Local Taxes 71,628,000 (22,845,702)
Permits, Fees and Licenses 1,038,000 (321,883)
Fines and Forfeitures 1,606,000 (308,570)
Revenue from Use of Money and Property 173,000 97,972
Intergovernmental 68,102,322 (28,315,347)
Charges for Services 7.477,000 (2,188,075)
Internal Services 2,547,000 (782,835)
Transfers From Other Funds 10,565
Miscellaneous Revenue 537,268 7.456
Total $ 255,081,155 $ (86,430,573)
Actual
July 1 - March 31
2010-2011
$ 70,188.411
48,782,298
716,117
1,297.430
270,972
39,786,975
5,288,925
1,764,165
10,565
544 724
$ 168,650,582
Actual Percent of
July 1 . March 31 Budget FY11 vs FY10
2009 - 2010 Received Variance
$ 70;902,761 68.8% -1.0 %
45,522,137 68,1% 7.2 %
612,340 69,0% 16,9 %
1,153,750 80,8% 12.5 %
447,020 156.6% -39.4 %
40,642,923 58.4% ~2.1 %
5,564,591 70,7% -5.0 %
1,850,181 69,3% -4,6 %
25,586 100.0% -58.7 %
411,031 101.4% 32,5 %
$ 167,132,320 66.1% 0.9 %
STATEMENT OF EXPENDITURES AND ENCUMBRANCES
(UNAUDITED)
Current
Expenditure Unencumbered
Expenditures Budget Balance
General Government $ 12,780,072 $ 3,033,824
Judicial Administration 7,569,689 2,304,046
Public Safety 57,032,484 12,563,352
Public Works 23,325.473 6,335,508
Health and Welfare 40,614,368 12,175,820
Parks, Recreation and Cultural 9,164,472 2,017,169
Community Development 6,214,372 2,126,250
Transfer to Debt Service Fund 20,543,833 3,672,142
Transfer to School Fund 68,365.460 17,091,365
Nondepartmental 10,319,685 5,597,837
Total $ 255,929,908 $ 66,917,313
Actual
July 1 . March 31
2010.2011
$ 9,746,248
5,265,643
44.469.132
16,989,965
28.438,548
7,147,303
4,088,122
16,871,691
51,274,095
4721 848
$ 189,012,595
3
Actual Percent of
July 1 - March 31 Budget FY11 vs FY10
2009.2010 Obligated Variance
$ 9.486,691 76.3% 2.7 %
5,542,525 69.6% -5,0 %
47.496.498 78.0% -6.4 %
19,393,146 72.8% -12,4 %
31,118,329 70.0% -8.6 %
7,615,806 78.0% -6.2 %
4,282,063 65.8% -4.5 %
20,153,942 82.1% -16.3 %
47,885,596 75.0% 7,1 %
4,271 ,250 45,8% 10.5 %
$ 197,245,846 73.9% -4.2 %
CITY OF ROANOKE, VIRGINIA
CIVIC FACILITIES FUND
COMPARATIVE STATEMENT OF REVENUES AND EXPENSES
FOR THE NINE MONTHS ENDED MARCH 31, 2011
(UNAUDITED)
FY 2011 FY 2010
OperatinQ Revenues
Rentals $ 2,934,539 $ 2,913,143
Event Expenses 1,530,630 1,360,369
Advertising 110.025 73,070
Admissions Tax 387,054 381.659
Facility SurchargelTicket Rebate 359.678 322,596
Commissions 126,880 141,999
Ancillary 74,465 68,852
Miscellaneous 107,176 83,594
Total Operating Revenues 5,630,447 5.345,282
OperatinQ Expenses
Personal Services 915.688 820.788
Operating Expenses 4,926,457 4,752,841
Management Fees 254.922 239,331
Depreciation 685,917 700,470
Total Operating Expenses 6,782,984 6,513,430
Operating Loss (1,152,537) (1,168,148)
NonoperatinQ Revenues/IExpenses)
Other (259) 30,614
Investment Income 41 ,468 13,557
Interest Expense (435,688) (456,703)
Net Nonoperating Expenses (394,479) (412,532)
Loss Before Transfers and Contributions (1,547,016) (1,580,680)
Transfers and Contributions
Transfer from Capital Projects Fund 47,447
Transfer from General Fund 988,550 1.009,050
Transfer to Debt Service Fund (42,025) (49,684)
Net Transfers and Contributions 946,525 1,006,813
Change in Net Assets $ (600,491 ) $ (573,867)
4
5
CITY OF ROANOKE, VIRGINIA
CITY TREASURER'S OFFICE
GENERAL STATEMENT OF ACCOUNTABILITY
FOR THE MONTH ENDED MARCH 31, 2011
TO THE DIRECTOR OF FINANCE:
GENERAL STATEMENT OF ACCOUNTABILITY OF THE CITY TREASURER OF THE CITY OF ROANOKE, VIRGINIA
FOR THE FUNDS OF SAID CITY FOR THE MONTH ENDED MARCH 31, 2011,
BALANCE AT
FEB 28, 2011
CONSOLIDATED FUNDS $40,806,273.65
RECEIPTS
$48,270,046.65
BALANCE AT
DISBURSEMENTS MAR 31,2011
$27,899,900.23 $61,176,420.07
BALANCE AT
MAR 31, 2010
$62,569,333.50
CERTIFICATE
I HEREBY CERTIFY THAT THE FOREGOING IS A TRUE STATEMENT OF MY ACCOUNTABILITY
TO THE CITY OF ROANOKE, VIRGINIA, FOR THE FUNDS OF THE VARIOUS ACCOUNTS THEREOF
FOR THE MONTH ENDING MARCH 31,2011. THAT SAID FOREGOING:
CASH
CASH IN HAND
CASH IN WACHOVlA BANK
CASH IN HOMETOWN BANK
CASH .IN VALLEY BANK
INVESTMENTS:
WACHOVIA OVERNIGHT SWEEP ACCOUNT
LOCAL GOVERNMENT INVESTMENT POOL
SMITH BARNEY GOVERNMENT MONEY MARKET FUND
CERTIFICATES OF DEPOSIT
U. S. AGENCIES
VIRGINIA AIM PROGRAM (U. S. SECURITIES)
VIRGINIA SNAP PROGRAM (U. S. SECURITIES)
TOTAL
$33,058.62
1,861,902.29
100.00
2,711.00
2,398,000.00
11,310,000.92
5,260,017.12
26,014,894.77
5,000,000.00
173,107.22
9,122,628.13
$61,176,420.07
APRIL 19, 2011
~~i~s~
6
CITY OF ROANOKE PENSION PLAN
STATEMENT OF CHANGES IN PLAN NET ASSETS
FOR THE NINE MONTHS ENDED MARCH 31, 2011
(UNAUDITED)
Deductions
BenefitsPaid to Participants
Administrative Expenses
Total Deductions
Net Increase
$ 21,403,074 $ 20,860,107
314,271 . 316,867
21,717,345 21,176,974
51,764,511 39,934,345
Net Assets Held in Trust for Pension Benefits:
Fund Balance July 1
Fund Balance March 31
280,476,609
$ 332,241,120
266,428,241
$ 306,362,586
7
CITY OF ROANOKE PENSION PLAN
. STATEMENT OF PLAN NET ASSETS
MARCH 31, 2011
(UNAUDITED)
FY 2011 FY 2010
Assets
Cash $ 778,185 $ 305,154
Investments, at Fair Value 333,846,561 308,387,386
Due from Other Funds 477 7,753
Total Assets $ 334,625,223 $ 308,700,293
Liabilities and Net Assets
Liabilities:
Due to Other Funds
Accounts Payable '
$ 2,383,766
337
$ 2,337,365
342
Total Liabilities
2,384,103
2,337,707
Net Assets Held in Trust For Pension Benefits
$ 332,241,120
$ 306,362,586
8
7b1
City of Roanoke
Financial Report
Nine Months Ended
March 31, 2011
FY11 General Fund Overview
· Revenues declined 2% in FY10
· FY11 adopted budget 1.4% lower than FY10 adopted
· Revenue through March increased 0.9% from FY10
· Expenditures through March down 4.2% from FY10
· Performance fairly consistent through March
· Most local taxes have increased
· Revenue performance has trended upward as
economic conditions slowly improved.
· Unemployment in the Roanoke MSA remains high
2
Real Estate Tax
Performing as Expected
.
FY11 Revenue Estimate $77M
85
80
III 75
g 70
65
:E 60
55
50
FY11 Budget
YTD Actual 4/26/11
Expect to exceed FY11 estimate by 1.4%
Sales Tax Steadily Improving
Each Month This Year
FY11 Revenue Estimate $17.995M
.
13
12
III
:5 11
== 10
::E 9
8
8 Mos Ended 2/28
I_ Prior YTD Actual 0 YTD Budget II YTD Actual 1
Revenue 2.6% over last year and 3.1 % higher than YTD budget. This is
a sixth consecutive month of growth. The YTD growth and improvement
over budget has improved every month of the fiscal year. The Franklin
Road Wal-Martdosed in late January which will negatively impact sales
tax the balance of the fiscal year. Growth of 2% for the year is expected
at a minimum.
Personal Property Tax
Revenue Estimate $16.884M
The Third Largest Tax
Billed April 15th, Due May 31st
.
25
06/30/07
15
.6/30/08
Personal Property Components
Based on Tax Year 2010
20
06/30/09
10
. 6/30/10
~
5
. 6/30/11 Budget
o .6/30/11 Current
Revenue Pro'ection
Personal property tax relief funding from the
Commonwealth is $8.076M and is allocated to
eligible vehicles based on a five year trend of
assessments. In 2011, relief of 64.97% applies,
down from 67.23% in 2010. Individually owned
vehicles receive tax relief on value between $1,001
and $20,000. No property taxes are paid on
vehicles valued at or below $1,000.
. Personal vehicles
o Business vehicles
. Airplanes and mobile homes
o Machinery and tools
Meals Tax Continues
Strong Performance
FY11 Revenue Estimate $15.341 M
.
In
s::
~
:E
12
10
8
6
4
2
o
. Prior YTD
.PriorYTD
Adjusto.l
DYTD
Budget
IIJYTD
Actual
8 mas Ended 2/28
When adjusted for the tax rate change, revenue increased
3.1 % from FY10 and is 3.9% over budget. 6
BPOL (Business and Professional .
Occupational License Tax) .
FY11 Revenue Estimate $11.695M
12
III 11
r:::
~ 10
:ii: 9
8
as of April 21
I_ Prior YTD Actual II YTD Actual D FY11 Budget I
Tax due date was March 1 st
Revenues are 3.8% below last year with 94% of budget collected. Current
expectations are for BPOL to decrease by 5% compared to the prior year
and to fall short of budget by 5.4% or $634,000. 7
Telecommunications Tax Exceeding .
Budget and Prior Year
Telecommunications Tax Revenue Estimate $7.295 M
4.5
III 4
r:::
o
. Prior YTD Actual
o YTD Budget
II YTD Actual
i 3.5
3
7 Mo Ended 1/31
Telecommunications tax revenue is 2.3% over budget and
has increased 3.5% since FY10. A refund in FY10 negatively
impacted that year and yields a favorable FY11 performance.
Lodging Tax Exceeding BUdget.
and Prior Year
Transient Occupancy Tax Revenue Estimate $2.521 M
2.2
2
~ 1.8
.~ 1.6
i 1.4
1.2
1
. Prior YTD
D YTD Budget
III YTD Actual
9 Mo Ended 3/31
Lodging tax revenue is 12.9% over budget and has increased
8.7% since FY10. Collections of past due amo'unts skew the
performance of this tax which will settle at a moderate growt}1
level by the end of the fiscal year.
Cigarette Tax Below Prior Year But Above Budget
Has Improved Significantly in Jan & Feb
Cigarette Tax Revenue Estimate $2.393 M
1.9
1.85
III
~ 1.8
:= 1.75
:iE
1.7
1.65
. Prior YTD
D YTD Budget
II YTD Actual
9 Mo Ended 3/31
Cigarette tax revenue has decreased 6.4% since FY10 but is now
1.7% over budget. While the last two months exceeded estimates,
we expect the coming months performance to be below estimates
and a $100,000 shortfall to result by year end.
10
Admissions Tax Below
Prior Year and Below Budget
Admissions Tax Revenue Estimate $0.438 M
0.35
0.2
. Prior YTD
o YTD Budget
III YTD Actual
III 03
c::: .
o
i 0.25
9 Mo Ended 3/31
Admissions tax revenue has decreased 2.5% since FY10 and
is 4.9% below an optimistic budget. Revenues are currently
expected to fall slightly short of budget. 11
Funding From the commonwealth_
260/0 of Budget
Budgeted revenues down nearly $3M or 4.2% from FY10
-----
[~onc~_t~~ri~~~._.__![~fi54,448ir. .$ 418,412t($ 2~:,_9(4) 1[_ 2,oo~L~l
Shared, 5,490,282 5,878,023 (387,741) 64.1% j.
rS6~i~I-S~~i.~~~- -- -;.1-20,013,360T1. 19,926,840 f-~~-86,520 lr--.~2:2% f:--~l
L~~._ ' __ ~ ~ _JL~_~_.c_J_~~.~L:_,~~_~.~j ::. _.______.L:I: j
Other Categorical 14,128,884 14,419,648 (290,764) 72.6%..-..
Revenue
12
~
All Other Revenues Comprise 5% Budget and Performing as Expected
Other Local Revenues
Revenue
-- ...
~rmits " r$716,1171~612,340!E..103~776.L__ .69,O%II.~...1
, Fines & forfeitures 1,297,430 1,153,750 143,680 80.8% ~
tterest &rent;al 1'270,9721L447,O.20 11'(176,O~I156.6%l[t j
Charges for 5,288,925 5,564,591 (2.75,666) - 70.7% .
services ...-
rnterna'servicesl~6~,1651~,85o,1811L '(86,016) !L_~ 69~~
Miscellaneous 544,724 411,031 133,693 101.4%"
Rental income is down as expected due to sale of Commonwealth Building.
Decreased revenues from housing of prisoners and EMS billings negatively
impact Charges for Services. Closure of Airport Fire Station eliminated billing 13
to Airport for Fire Service, impacting Internal Services Category.
Personnel (Salary/Benefit) Lapse
Performing Ahead of Target
$70
$60
$50
III
g $40
~ $30
:iE $20
$10
$0
Target
Actual
Fiscal Year savings projected to exceed $1.7 million
budget by $1.3 million '
14
Public Safety Overtime .
and Fire/EMS Part-Time
Above Target
$8.""'00 I
$600,000
$400,000
$200,000
$0
-
-
Target
Actual
Expenses $34,300 above target
15
Workers' Compensation. .
Expenses Above Target
$1,600 1
III $1 ,200
-g $800
C'Cl $400
~ $0
o
~
I-
-
.
Target
Actual
Expenses $188,800 above target
16
Comprehensive Services Act ~
Expenses Below Target ....,.,..
'''GI
$8
~ $6
~ $4
:ij $2
$0
~
II
FY 2010 Actual
FY 2011 Actual
Target
March year-to-date expenses are $407,900 below
target.
17
Residential Juvenile Detention
Expenses Below Target
$'J~~ 1
~ $600
c: $400
l}l $200
g $0 .
.r.
I-
.
..
Target
Actual
Expenses $414,100 below target
18
Solid Waste Tipping Fees
Below Target
$1,BOO j
~$1,200
fii $600
~ $0
o
..c::
~
.
Target
Expenses $187,300 below target
.:: '\i88 j
fii $600
UI $300
g $0
..c::
~
.
Actual
Motor Fuel Expenses
Below Target
-
Target
Expenses $67,800 below target
-
Actual
19
20
Civic Facilities Fund
Comparative Statement of Revenues and Expenses
For the Nine Months Ending March 31 st
I i I
1 FY2011 FY 2010 IVariance
I
~p'erating Revenues $ 5,630,447 $ 5,345,282 5%1
t
I Total OJlerating EXJleniS I 6,782,984 6,513,430 -4%
I
~Jlerating Loss 1 (1,152,537) (1,168,148) 1%
I Net Nonoperating Expenses (384,479) (412,532) 4%
I
Loss Before Transfers and Contributions I (1,547,016) (1,580,680) 2%
,
Net Transfers and Contributions I I 946,525 1,006,813 ! -6%1
I t I I
i Change in Net Assets I 1 ~ i $ (600,491) 1$ (573,867) 1 -5%1
r----' I 1 I I I 1 I
o 17% fewer events in FY11 through March but 13% more attendees
o March highlights - Harlem Globetrotters, MDA Car Show, WWE Wrestling, Wizard of Oz
o Operating margin improved 1% vs FY10
o Promotion or co-promotion of some events reduced margins
o As of March, half the budgeted subsidy has been provided
o Net transfers declined for two reasons -lhe budgeted subsidy is down 2% and a non-
recurring transfer was made in FY10 21
Parking Fund
Comparative Statement of Revenues and Expenses
For the Nine Months Ending March 31 st
I I
I i FY 2011 FY 2010 IVariance
i I
~Illlrating Revenues $ 2,144,252 $ 2,019,576 i 6%
I Total Operating EXl'enses 1.448,351 1,587,223 I 9%
, -.:::J: I
~I'erating Income 695,901 432,353 I 61%
Net NOnO(lerating~llllnSes I (493,874) (329,768) I -50%
I I !
I Change in Net Assets $ 202,027 $ 102,585 1 9701
I
i I 1 I I
. Revenues increased a1 Market, Center in the Square, Elmwood Park and Church
Avenue garages and offset decreases at Tower, Higher Ed and Gainsboro garages
compared to FY10
. Operating expenses have declined due to the utilities at Market Garage as well as
a decrease in 1he professional services area
. Non-operating expense increase from interest expense on bonds issued in 2010
. Change in Net Asse1s increased due to improved operating revenue and expense
performance which more than offsets the increase in interest expense 22
Pension Plan Trust
. Low (2/28/09)
. 6/30/08
o 6/30/09
.6/30/10
.9/30/10
012/31/10
03/31/11
. Hi h 10/31/07
Roanoke
Performance Period Pensi on ~ an Policy
Month of March 0.5% 0.0%
Fiscal YTD 24.3% 21.1%
One Year 15.5% 12.8%
Three Years 4.5% 2.8%
Five Years 4.9% 3.8%
400
350
300
250
200
150
100
Asset Allocation 3/31/11
Market Value Assets
(Millions)
~
~ I
1- ~
Pension Plan assumed rate of return is
7.75%
10.0%
9.0%
8.0%
7.0%
6.0%
5.0%
4.0%
3.0%
. us Equities 0 Real Eslale
I!I Balanced 0 Convertibles
III International Equities. US Fixed Income
23
Unemployment Trends
II!iI Sep 10
o Oct 10
III Nov10
iii Dee 10
Ii!l Jan 11
. Feb 11
Roanoke
VA
us
Roanoke unemployment better than national average but
worse than Commonwealth average. Unemployment trends
are gradually improving at all levels but remain well above
longer term trends. A slight decrease in unemployment in
February with improving economic market conditions.
24
In Short
Performance as Expected
Viewed with Precaution,
· Revenues will exceed budget; most categories
performing as expected
· Local taxes continuetrend of improvement - notably,
the sales tax
· Business license tax fell short of estimate and
declined from prior year
· Key taxes due as the fiscal year comes toa c1ose-
personal property and bank stock tax
· Expenditures, in the aggregate, are well-positioned to
remain within budget '
· Expenditure savings sufficient to address identified
expenditure issues
25
FY11 Current Projections
Revenues . $2.3 million
Expenditures . $1.3 million
Bottom Line . $3.6 million
26
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerk@roanokeva.gov
JONATHAN E. CRAFT
Deputy City Clerk
STEPHANIE M. MOON, MMC
City Clerk
May 3,2011
CECELIA T. WEBB
Assistant Deputy City Clerk
Mr. David B. Carson
3037 Carolina Avenue, S. w.
Roanoke, Virginia 24014
Ms. Lori E. Vaught
3633 Oaklawn Avenue, N. W. .
Roanoke, Virginia 24012
Dear Mr. Carson and Ms. Vaught:
I am enclosing copies of Resolution No. 39103-050211 reappointing you as Trustees on
the Roanoke .City School Board for terms commencing July 1, 2011 and ending
June 30, 2014.
Please find enclosed Certificates of your reappointments. Your Oaths of Office have
been forwarded to Cindy H. Poulton, Clerk, Roanoke City School Board, for appropriate
handling prior to commencement of your terms of office. .
Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing
copies of the Virginia Freedom of Information Act. The Act requires that you be
provided with a copy within two weeks of your reappointment and each member is
required "to read and become familiar with provisions of the Act."
Mr. David B. Carson
Ms. Lori E. Vaught
Page 2
On behalf of the Mayor and Members of City Council, I would like to express
appreciation for your willingness to continue to serve the City of Roanoke as Trustees of
the Roanoke City School Board.
Sincerely,
~o':J~':7'~
City Clerk
SMM:ctw
Enclosure
pc: Cindy H. Poulton, Clerk, Roanoke City School Board, P. O. Box 13145,
Roanoke, Virginia 24031, w/attachments
Christopher P. Morrill, City Manager
William M. Hackworth, City Attorney
Ann H. Shawver, Director of Finance
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
ii;;
The 2nd day of May, 2011.
No. 39103-050211.
..
A RESOLUTION reappointing David B. Carson and Lori E. Vaught as School Board
Trustees on the Roanoke City School Board for terms commencing July 1, 2011, and ending June 30,
2014.
WHEREAS, pursuant to 99-24, Code of the City of Roanoke (1979), as amended, a public
hearing was held April 18, 2011, relating to the appointment of School Board Trustees; and
WHEREAS, this Council is desirous of reappointing David B. Carson and Lori E. Vaught to
fill the vacancies on the Roanoke City School Board.
THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke as follows:
1. David B. Carson and Lori E. Vaught are hereby reappointed as School Board Trustees
on the Roanoke City School Board for term~ commencing July 1,2011, and ending June 30, 2014.
2. The City Clerk is directed to transmit an attested copy of this resolution to the Clerk
of Roanoke City School Cindy Poulton, to David B. Carson and Lori E. Vaught.
ATTEST:
~. O'r) ()-lhJ
City Clerk. !
K: \MEASURES\SCBOOL BOARD 'rRUS<rEB APPo:r!l'rMEN'r 201LDOC
COMMONWEALTH OF VIRGINIA
)
) To-wit:
)
CITY OF ROANOKE
I, Stephanie M. Moon, City Clerk, and as such City Clerk of the City of Roanoke
and keeper of the records thereof, do hereby certify that at a regular meeting of Council
which was held on the second day of May, 2011, DAVID B. CARSON was reappointed
as a Trustee of the Roanoke City School Board, for a term of three years commencing
July 1, 2011 and ending June 30, 2014.
Given under my hand and the Seal of the City of Roanoke this third day of May,
2011.
~k'0l'1D~
COMMONWEALTH OF VIRGINIA
)
) To-wit:
)
CITY OF ROANOKE
I, Stephanie M. Moon, City Clerk, and as such City Clerk of the City of Roanoke
and keeper of the records thereof, do hereby certify that at a regular meeting of Council
which was held on the second day of May, 2011, LORI E. VAUGHT was reappointed as
a Trustee of the Roanoke City School Board, for a term of three years commencing
July 1, 2011 and ending June 30, 2014.
Given under my hand and the Seal of the City of Roanoke this third day of May,
2011.
City Clerk
~
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: c1erk@roanokeva.gov
JONATHAN E. CRAFT
Deputy City Clerk
STEPHANIE M. MOON, MMC
Acting City Clerk
May 3, 2011
CECELlA T. WEBB
Assistant Deputy City Clerk
Ms. Marianne Gandee
3271 Allendale Street, S. W.
Roanoke, Virginia 24014
Dear Ms. Gandee:
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
May 2,2011, you were appointed as a member of the Roanoke Public Library Board, to
fill the unexpired term of Lauren D. Saunders ending June 30, 2013.
Enclosed you will find a Certificate of your appointment and an Oath or
Affirmation of Office which may be administered by the Clerk of the Circuit Court
of the City of Roanoke, located on the third floor of the Roanoke City Courts
Facility, 315 Church Avenue, S. W.
Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor
Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which
you were appointed.
Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing
copy of the Virginia Freedom of Information Act. The Act requires that you be provided
with a copy within two weeks of your appointment and each member is required "to read
and become familiar with provisions of the Act."
Ms. Marianne Gandee
May 3,2011
Page 2
On behalf of the Mayor and Members of City Council, I would like to express
appreciation for your willingness to serve to the City of Roanoke as a member of the
Roanoke Public Library Board.
Sincerely,
~ tn. ':J~
Stephanie M. Moon, MMC
City Clerk
SMM:ctw
Enclosures
pc: Sheila Umberger, Secretary, Roanoke Public Library Board, w/application
COMMONWEALTH OF VIRGINIA
)
)
To-wit:
)
CITY OF ROANOKE
I, Stephanie M. Moon, City Clerk, and as such City Clerk of the City of Roanoke.
and keeper of the records thereof, do hereby certify that at a ~egular meeting of C<:,uncil
which was held on the second day of May, 2011, MARIANNE GANDEE was appointed
as a member of the Roanoke Public Library Board, to fill the unexpired term of
Lauren D. Saunders ending June 30,2013.
Given under my hand and the Seal of the City of Roanoke this third day of May,
2011.
~rk/T). ~6~
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: c1erk@roanokeva.gov
JONATHAN E. CRAFT
Deputy City Clerk
STEPHANIE M. MOON, MMC
Acting City Clerk
May 3, 2011
CECELIA T. WEBB
Assistant Deputy City Clerk
Mr. Mark Lawrence
2509 Nottingham Road, S. W.
Roanoke, Virginia 24014
Dear Mr. Lawrence:
At a regular meeting of the Council of the City of Roanoke. which was held on Monday,
May 2, 2011, you were appointed as a City representative of the Virginia Western
Community College Board for a four-year term of office, commencing July 1, 2011 and
ending June 30, 2015.
Enclosed you will find a Certificate of your appointment and an Oath or
Affirmation of Office which may be administered by the Clerk of the Circuit Court
of the City of Roanoke, located on the third floor of the Roanoke City Courts
Facility, 315 Church Avenue, S. W.
Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor
Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which
you were appointed.
Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing
copy of the Virginia Freedom of Information Act. The Act requires that you be provided
with a copy within two weeks of your appointment and each memberis required "to read
and become familiar with provisions of the Act."
Mr. Mark Lawrence
May 3, 2011
Page 2
On behalf of the Mayor and Members of City Council, I would like to express
appreciation for your willingness to serve to the City of Roanoke as a City
representative of the Virginia Western Community College Board.
Sincerely,
~M.rtj.~
Stephanie M. Moon, MM&
City Clerk
SMM:ctw
Enclosures
pc: Dr. Robert Sandel, Secretary, Virginia Western Community College Board, P.O.
Box 14007, Roanoke, Virginia 24038, w/application
COMMONWEALTH OF VIRGINIA
)
)
To-wit:
)
CITY OF ROANOKE
I, Stephanie M. Moon, City Clerk, and as such City Clerk of the City of Roanoke
and keeper of the records thereof, do hereby certify that at a regular meeting of Council
which was held on the second day of May, 2011, MARK LAWRENCE was appointed as
a City representative of the Virginia Western Community College Board for a four-year
term of office, commencing July 1, 2011 and ending June 30, 2015.
Given under my hand and the Seal of the City of Roanoke this third day of May,
2011.
~~rn'11~
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: c1erk@roanokeva.gov
JONATHAN E. CRAFT
Deputy City Clerk
STEPHANIE M. MOON, MMC
Acting City Clerk
May 3,2011
CECELIA T. WEBB
Assistant Deputy City Clerk
Mr. William Hackworth
City Attorney
Roanoke, Virginia
Dear Mr. Hackworth:
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
May 2, 2011, you were reappointed as a City representative of the Virginia Western
Community College Board for a four-year term of office, commencing July 1, 2011 and
ending June 30, 2015.
Enclosed you will find a Certificate of your reappointment and an Oath or
Affirmation of Office which may be administered by the Clerk of the Circuit Court
of the City of Roanoke, located on the third floor of the Roanoke City Courts
Facility, 315 Church Avenue, S. W.
Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor
Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which
you were reappointed.
Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing
copy of the Virginia. Freedom of Information Act. The Act requires that you be provided
with a copy within two weeks of YOl;lr reappointment and each member is required "to
read and become familiar with provisions of the Act."
Mr. William Hackworth
May 3,2011
Page 2
On behalf of the Mayor and Members of City Council, I would like to express
appreciation for your willingness to continue your service to the City of Roanoke as a
City representative of the Virginia Western Community College Board.
Sincerely,
~n,.~
Stephanie M. Moon, MMC
City Clerk
SMM:ctw
Enclosures
pc: Dr. Robert Sandel, Secretary, Virginia Western Community College Board, P.O.
Box 14007, Roanoke, Virginia 24038, w/application
COMMONWEALTH OF VIRGINIA
)
)
To-wit:
)
CITY OF ROANOKE
I, Stephanie M. Moon, City Clerk, and as such City Clerk of the City of Roanoke
and keeper of the records thereof, do hereby certify that at a regular meeting of Council
which was held on the second day of May, 2011, WILLIAM HACKWORTH was
reappointed as a City representative of the Virginia Western Community College Board
for a four-year term of office, commencing July 1,2011 and ending June 30, 2015.
Given under my hand and the Seal of the City of Roanoke this third day of May,
2011.
~h1.~oW
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: c1erk@roanokeva.gov
JONATHAN E. CRAFT
Deputy City Clerk
STEPHANIE M. MOON, MMC
Acting City Clerk
May 3, 2011
CECELIA T. WEBB
Assistant Deputy City Clerk
The Honorable Jacqueline Talevi
Judge, Twenty Third Judicial Circuit
Roanoke,~Vi:ia
Dear~T~vi:
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
May 2, 2011, you were reappointed as a City representative of the Court Community
Corrections Program Regional Community Criminal Justice Board for a three-year term
of office ending.June 30,2014.
Enclosed you will find a Certificate of your reappointment and an Oath or
Affirmation of Office which may be administered by the Clerk of the Circuit Court
of the City of Roanoke, located on the third floor of the Roanoke City Courts
Facility, 315 Church Avenue, S. W.
Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor
Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which
you were reappointed.
Pursuant to Section 2.2-3702, Code of Virginia (1 950), as amended, I am enclosing
. copy of the Virginia Freedom of Information Act. The Act requires that you be provided
with a copy within two weeks of your reappointment and each member is required "to
read and become familiar with provisions of the Act."
The Honorable Jacqueline Talevi
May 3,2011
Page 2
On behalf of the Mayor and Members of City Council, I would like to express
appreCiation for your willingness to continue your service to the City of Roanoke as a
City representative of the Court Community Corrections Program Regional Community"
Criminal Justice Board.
Sincerely,
~m.~
Stephanie M. Moon, MMC
City Clerk
SMM:ctw
Enclosures
pc: Kathryn Van Patten, Director, Court and Community Corrections, 1627 East Main
Street, Salem, Virginia 24153
COMMONWEALTH OF VIRGINIA
)
)
To-wit:
)
CITY OF ROANOKE
I, Stephanie M. Moon, City Clerk, and as such City Clerk of the City of Roanoke
and keeper of the records thereof, do hereby certify that at a regular meeting of Council
which was held on the second day of May, 2011, JACQUELINE TALEVI was
reappointed as a City representative of the Court Community Corrections Program
Regional Community Criminal Justice Board for a three-year term of office ending
June 30, 2014.
Given under my hand and the Seal of the City of Roanoke this third day of May,
2011.
· h).n')t~
City Clerk l
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: c1erk@roanokeva.gov
JONATHAN E. CRAFT
Deputy City Clerk
STEPHANIE M. MOON, MMC
Acting City Clerk
May 3, 2011
CECELlA T. WEBB
Assistant Deputy City Clerk
Mr. Tim Jones
Deputy Police Chief
Roanoke, Virginia
Dea~nes:
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
May 2, 2011, you were reappointed as a City representative of the Regional Virginia
Alcohol Safety Action Program Policy Board for a three-year term of office ending
June 30, 2014.
Enclosed you will find a Certificate of your reappointment and an Oath or
Affirmation of Office which may be administered by the Clerk of the Circuit Court
of the City of Roanoke, located on the third floor of the Roanoke City Courts
Facility, 315 Church Avenue, S. W.
Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor
Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which
you were reappointed.
Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing
copy of the Virginia Freedom of Information Act. The Act requires that you be provided
with a copy within two weeks of your reappointment and each member is required "to
read and become familiar with provisions of the Act."
Tim Jones
May 3, 2011
Page 2
On behalf of the Mayor and Members of City Council, I would like to express
appreciation for your willingness to continue your service to the City of Roanoke as a
City representative of the Regional Virginia Alcohol Safety Action Program Policy Board.
Sincerely,
~(7-,.~~
Stephanie M. Moon, MMC
City Clerk
<)
SMM:ctw
Enclosures
pc: Kathryn Van Patten, Director, Court and Community Corrections, 1627 East Main
Street, Salem, Virginia 24153
COMMONWEALTH OF VIRGINIA
)
)
To-wit:
)
CITY OF ROANOKE
I, Stephanie M. Moon, City Clerk, and as such City Clerk of the City of Roanok~
and keeper of the records thereof, do hereby certify that at a regular meeting of Council
which was held on the second day of May, 2011, TIM JONES was reappointed as a
City representative of the Regional Virginia Alcohol Safety Action Program Policy Board
for a three-year term of office ending Jun~ 30, 2014.
Given under my hand and the Seal of the City of Roanoke this third day of May,
2011.
~ m. h-10tVY
City Clerk L
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: c1erk@roanokeva.gov
JONATHAN E.CRAFT
Deputy City Clerk
STEPHANIE M. MOON, MMC
Acting City Clerk
May 3, 2011
CECELIA T. WEBB
Assistant Deputy City Clerk
Ms. Susan Koch
2102 Maiden Lane, S. W.
Roanoke, Virginia 24015
Dear Ms. Koch:
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
May 2, 2011, you were reappointed as a member of the Roanoke Public Library Board
for a three-year term of office ending June 30, 2013.
Enclosed you will find a Certificate of your reappointment and an Oath or
Affirmation of Office which may be administered by the Clerk of the Circuit Court
of the City of Roanoke, located on the third floor of the Roanoke City Courts
Facility, 315 Church Avenue, S. W.
Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor
Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which
you were reappointed.
Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing
copy of the Virginia Freedom of Information . Act. The Act requires that you be provided
with a copy within two weeks of your reappointment and each member is required "to
read and become familiar with provisions of the Act."
Ms. Susan Koch
May 3, 2011
Page 2
On behalf of the Mayor and Members of City Council, I would like to express
appreciation for your willingness to continue your service to the City of Roanoke as a
member of the Roanoke Public Library Board.
" Sincerely,
~o~~~~
City Clerk
SMM:ctw
Enclosures
pc: Sheila Umberger, Secretary, Roanoke Public Library Board, w/application
COMMONWEALTH OF VIRGINIA
)
)
To-wit:
)
CITY OF ROANOKE
I, Stephanie M. Moon, City Clerk, and as such City Clerk of the City of Roanoke
and keeper of the records thereof, do hereby certify that at a regular meeting of Council
which was held on the second day of May, 2011, SUSAN KOCH was reappointed as a
member of the Roanoke Public Library Board for a three-year term of office ending
June 30,2013.
Given under my hand and the Seal of the City of Roanoke this third day of May,
2011.
~ M. h-'\o~
City Clerk \..,
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: c1erk@roanokeva.gov
JONATHAN E. CRAFT
Deputy City Clerk
STEPHANIE M. MOON, MMC
Acting City Clerk
May 3, 2011
CECELIA T. WEBB
Assistant Deputy City Clerk
Mr. Christopher P. Morrill
City Manager
Roanoke, Virginia
Dear Mr. Morrill:
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
May 2, 2011, you were reappointed as a City representative of the Roanoke Valley-
Alleghany Regional Comprehensive Economic Development Strategy Committee for a
three-year term of office ending March 31,2014.
Enclosed you will find a Certificate of your reappointment and an Oath or
Affirmation of Office which may be administered by the Clerk of the Circuit Court
of the City of Roanoke, located on the third floor of the Roanoke City Courts
Facility, 315 Church Avenue, S. W.
Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor
Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which
you were reappointed.
Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing
copy of the Virginia Freedom of Information Act. The Act requires that you, be provided
with a copy within two weeks of your reappointment and each member is required "to
read and become familiar with provisions of the Act."
Christopher P. Morrill
May 3, 2011
Page 2
On behalf of the Mayor and Members of City Council, I would like to express
appreciation for your willingness to continue your service to the City of Roanoke as a
City representative of the Roanoke Valley-Alleghany Regional Comprehensive
Economic Development Strategy Committee. .
Sincerely,
~ n..,. MOlW
Stephanie M. Moon, MMC \..)
City Clerk
SMM:ctw
Enclosures
pc: Wayne G. Strickland, Executive Director, Roanoke Valley Alleghany Regional
Commission, P. O. Box 2569, Roanoke, Virginia 24010
COMMONWEALTH OF VIRGINIA
)
)
To-wit:
)
CITY OF ROANOKE
I, Stephanie M. Moon, City C)erk, and as such City Clerk of the City of Roanoke
and keeper of the records thereof, do hereby certify that at a regular meeting of Council
which was held on the second day of May, 2011, CHRISTOPHER P. MORRILL was
reappointed as a City representative of the Roanoke Valley-Alleghany Regional
Comprehensive Economic Development Strategy Committee for a three-year term of
office ending Mar~h 31,2014.
Given under my hand and the Seal of the City of Roanoke this third day of May,
2011.
~m. f)'},1tN
City Clerk l
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: c1erk@roanokeva.gov
JONATHAN E. CRAFT
Deputy City Clerk
STEPHANIE M. MOON, MMC
Acting City Clerk
May 3,2011
CECELIA T. WEBB
Assistant Deputy City Clerk
Ms. Terri F. Workman
Riverside Circle, S. W., #101
Roanoke, Virginia 24016
Dear Ms. Workman:
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
May 2, 2011, you were reappointed as a City representative of the Roanoke Valley-
Alleghany Regional Comprehensive Economic Development Strategy Committee for a
three-year term of office ending March 31,2014.
Enclosed you will find a Certificate of your reappointment and an Oath or
Affirmation of Office which may be administered by the Clerk of the Circuit Court
of the City of Roanoke, located on the third floor of the Roanoke City Courts
Facility, 315 Church Avenue, S. W.
Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor
Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which
you were reappointed.
Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing
copy of the Virginia Freedom of Information Act. The Act requires that you be provided
with a copy within two weeks of your reappointment and each member is required "to
read and become familiar with provisions of the Act."
Terri F. Workman
May 3,2011
Page 2
On behalf of the Mayor and Members of City Council, I would like to express
appreciation for your willingness to continue your service to the City of Roanoke as a
City representative of the Roanoke Valley-Alleghany Regional Comprehensive
Economic Development Strategy Committee.
Sincerely,
~~~~
City Clerk
SMM:ctw
Enclosures
pc: Wayne G. Strickland, Executive Director, Roanoke Valley Alleghany Regional
Commission, P. O. Box 2569, Roanoke, Virginia 24010
COMMONWEALTH OF VIRGINIA
)
)
To-wit:
)
CITY OF ROANOKE
I, Stephanie M. Moon, City Clerk, and as such City Clerk of the City of Roanoke
and keeper of the records thereof, do hereby certify that at a regular meeting of Council
which was held on the second day of May, 2011, TERRI F. WORKMAN was
reappointed as a City representative of the Roanoke Valley-Alleghany Regional
Comprehensive Economic Development Strategy Committee for a three-year term of
office ending March 31, 2014.
Given under my hand and the Seal of the City of Roanoke this third day of May,
2011. .
~mf'htwu
City Clerk (-- . -
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: c1erk@roanokeva.gov
JONATHAN E. CRAFf
Deputy City Clerk
STEPHANIE M. MOON, MMC
Acting City Clerk
May 4, 2011
CECELIA T. WEBB
Assistant Deputy City Clerk
Ms. Carol Tuning
Human Services Coordinator
Roanoke, Virginia
Dear Ms. Tuning:
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
May 2,2011, you were reappointed as a City representative of the Fifth Planning District
Disability Services Board for a three-year term of office ending January 31, 2014.
Enclosed you will find a Certificate of your reappointment and an Oath or
Affirmation of Office which may be administered by the Clerk of the Circuit Court
of the City of Roanoke, located on the third floor of the Roanoke City Courts
Facility, 315 Church Avenue, S. W.
Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor
Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which
you were reappointed.
Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing
copy of the Virginia Freedom of Information Act. The Act requires that you be provided
with a copy within two weeks of your reappointment and each member is required "to
read and become familiar with provisions of the Act."
Carol Tuning
May 4, 2011
Page 2
On behalf of the Mayor and Members of City Council, I would like to express
appreciation for your willingness to continue your service to the City of Roanoke as a
City representative of the Fifth Planning District Disability Services Board.
Sincerely,
~n,.~"",
Stephanie M. Moon, MMC
City Clerk
SMM:ctw
Enclosures
pc: Roslyn J. Kingery, Administrative Support, Fifth Planning District Disability
Services Board, P. O. Box 173, Salem, Virginia 24153
COMMONWEALTH OF VIRGINIA
)
)
To-wit:
)
CITY OF ROANOKE
I, Stephanie M. Moon, City Clerk, and as such City Clerk of the City of Roanoke
and keeper of the records thereof, do hereby certify that at a regular meeting of Council
which was held on the second day of May, 2011, CAROL TUNING was reappointed as
a City representative 'of the Fifth Planning District Disability Services Board for a three-
year term of office ending January 31,2014.
Given under my hand and the Seal of the City of Roanoke this third day of May,
2011.
~ \')).~~
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: c1erk@roanokeva.gov
JONATHAN E. CRAFT
Deputy City Clerk
STEPHANIE M. MOON, MMC
Acting City Clerk
May 4,2011
CECELlA T. WEBB
Assistant Deputy City Clerk
Ms. Susan Egbert
3571 Bradshaw Road
Salem, Virginia 24153
Dear Ms. Egbert:
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
May 2, 2011, you were reappointed as a member of the Roanoke Arts Commission for a
three-year term of office ending June 30, 2014.
Enclosed you will find a Certificate of your reappointment and an Oath or
Affirmation of Office which may be administered by the Clerk of the Circuit Court
of the City of Roanoke, located on the third floor of the Roanoke City Courts
Facility, 315 Church Avenue, S. W.
Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor
Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which
you were reappointed.
Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing
copy of the Virginia Freedom of Information Act. The Act requires that you be provided
with a copy within two weeks of your reappointment and each member is required "to
read and become familiar with provisions of the Act."
Susan Egbert
May 4,2011
Page 2
On behalf of the Mayor and Members of City Council, I would like to express
appreciation for your willingness to continue your service to the City of .Roanoke as a
member of the Roanoke Arts Commission.
Sincerely,
~a-n.~
Stephanie M. Moon, MMC
City Clerk
SMM:ctw
Enclosures
pc: Melissa Murray, Secretary, Roanoke Arts Commission
COMMONWEALTH OF VIRGINIA
)
)
To-wit:
)
CITY OF ROANOKE
I, Stephanie M. Moon, City Clerk, and as such City Clerk of the City of Roanoke
and keeper of the records thereof, do hereby certify that at a regular meeting of Council
which was held on the second day of May, 2011, SUSAN EGBERT was reappointed as .
a member of the Roanoke Arts Commission for a three-year term of office ending
June 30, 2014.
Given under my hand and the Seal, of the City of Roanoke this third day of May,
2011.
.. ~.rnD~
City Clerk \..,
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: c1erk@roanokeva.gov
JONATHAN E. CRAFT
Deputy City Clerk
STEPHANIE M. MOON, MMC
Acting City Clerk
May 4,2011
CECELIA T. WEBB
Assistant Deputy City Clerk
Mr. Douglas Jackson
2121 Windsor Avenue)B, S. W.
Roanoke, Virginia 24015
Dear Mr. Jackson:
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
May 2, 2011, you were reappointed as a member of the Roanoke Arts Commission for a
three-year term of office ending June 30, 2014.
Enclosed you will find a Certificate of your reappointment and an Oath or
Affirmation of Office which may be administered by the Clerk of the Circuit Court
of the City of Roanoke, located on the third floor of the Roanoke City Courts
Facility, 315 Church Avenue, S. W.
Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor
Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which
you were reappointed.
Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing
copy of the Virginia Freedom of Information Act. The Act requires that you be provided
with a copy within two weeks of your reappointment and each member is required "to
read and become familiar with provisions of the Act."
Douglas Jackson
May 4, 2011
Page 2
On behalf of the Mayor and Members of City Council, I would like to express
appreciation for your willingness to continue your service to the City of Roanoke as a
member of the Roanoke Arts Commission.
Sincerely,
" m.~
Stephanie M. Moon, MMC
City Clerk
SMM:ctw
Enclosures
pc: Melissa Murray, Secretary, Roanoke Arts Commission
COMMONWEALTH OF VIRGINIA
)
)
To-wit:
)
CITY OF ROANOKE
I, Stephanie M. Moon, City Clerk, and as such City Clerk of the City of Roanoke
and keeper of the records thereof, do hereby certify that at a regular meeting of Council
which was held on the second day of May, 2011, DOUGLAS JACKSON was
reappointed as a member of the Roanoke Arts Commission for a three-year term of
office ending June 30, 2014.
Given under my hand and the Seal of the City of Roanoke this third day of May,
2011.
~ hl.h1o~
City Clerk . C
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: c1erk@roanokeva.gov
JONATHAN E. CRAFT
Deputy City Clerk
STEPHANIE M. MOON, MMC
Acting City Clerk
May 4,2011
CECELIA T. WEBB
Assistant Deputy City Clerk
Ms. Taliaferro Logan
1411 Main Street, S. W.
Roanoke, Virginia 24016
Dear Ms. Logan:
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
May 2,2011, you were reappointed as a member of the Roanoke Arts Commission for a
three-year term of office ending June 30,2014.
Enclosed you will find a Certificate of your reappointment and an Oath or
Affirmation of Office which may be administered by the Clerk of the Circuit Court
of the City of Roanoke, located on the third floor of the Roanoke City Courts
Facility, 315 Church Avenue, S. W.
Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor
Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which
you were reappointed.
Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing
copy of the Virginia Freedom of Information Act. The Act requires that you be provided
with a copy within two weeks of your reappointment and each member is required "to
read and become familiar with provisions of the Act."
Taliaferro Logan
May 4,2011
Page 2
On behalf of the Mayor and Members of City Council, I would like to express
appreciation for your willingness to continue your service to the City of Roanoke as a
member of the Roanoke Arts Commission.
.' Sincerely,
~~ (r). ^'lOGW
Stephanie M. Moon, MMC
City Clerk
SMM:ctw
Enclosures
pc: Melissa Murray, Secretary, Roanoke Arts Commission
COMMONWEALTH OF VIRGINIA
)
)
To-wit:
) .
CITY OF ROANOKE
I, Stephanie M. Moon, City Clerk, and as such City Clerk of the City of Roanoke
and keeper of the records thereof, do hereby certify that at a regular meeting of Council
which was held on the second day of May, 2011 , TALIAFERRO LOGAN was
reappointed as a member of the Roanoke Arts Commission for a three-year term of
office ending June 30,2014.
Given under my hand and the Seal of the City of Roanoke this third day of May,
2011.
~m.M'1W
City Clerk . - l
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: c1erk@roanokeva.gov
JONATHAN E. CRAFT
Deputy City Clerk
STEPHANIE M. MOON, MMC
Acting City Clerk
May 4, 2011
CECELIA T. WEBB
Assistant Deputy City Clerk
Ms. Charlene Graves
2755 Kirkland Avenue, N. W.
Roanoke, Virginia 24017
Dear Ms. Graves:
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
May 2,2011, you were reappointed as a member of the Roanoke Arts Commission for a
three-year term of office ending June 30, 2014.
Enclosed you will find a Certificate of your reappointment and an Oath or
Affirmation of Office which may be administered by the Clerk of the Circuit Court
of the City of Roanoke, located on the third floor of the Roanoke City Courts
Facility, 315 Church Avenue, S. W.
Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor
Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which
you were reappointed.
Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing
copy of the Virginia Freedom of Information Act. The Act requires that you be provided
with a copy within two weeks of your reappointment and each member is required "to
read and become familiar with provisions of the Act."
Charlene Graves
May 4,2011
Page 2
On behalf of the Mayor and Members of City Council, I would like to express
appreciation for your willingness to continue your service to the City of Roanoke as a
member of the Roanoke Arts Commission.
Sincerely,
~ n,.f'r1.a.J
Stephanie M. Moon, MM~
City Clerk
SMM:ctw
Enclosures
pc: Melissa Murray, Secretary, Roanoke Arts Commission
COMMONWEALTH OF VIRGINIA
)
)
To-wit:
)
CITY OF ROANOKE
I, Stephanie M. Moon, City Clerk, and as such City Clerk of the City of Roanoke
and keeper of the records thereof, do hereby certify that at a regular meeting of Council
which was held on the second day of May, 2011, CHARLENE GRAVES was
reappointed as a member of the Roanoke Arts Commission for a three-year term of
office ending June 30, 2014.
Given under my hand and the Seal of the City of Roanoke this third day of May,
2011.
~in. h100w
City Clerk - L
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: c1erk@roanokeva.gov
JONATHAN E. CRAFT
Deputy City Clerk
STEPHANIE M. MOON, MMC
Acting City Clerk
May 4,2011
CECELIA T. WEBB
Assistant Deputy City Clerk
Mr. James B. Lee
515 Darwin Road, S. W.
Roanoke, Virginia 24014
Dear Mr. Lee:
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
May 2, 2011, you were reappointed as a City representative of the Roanoke Valley
Greenway Commission for a three-year term of office ending June 30, 2014.
Enclosed you will find a Certificate of your reappointment and an Oath or
Affirmation of Office which may be administered by the Clerk of the Circuit Court
of the City of Roanoke, located on the third floor of the Roanoke City Courts
Facility, 315 Church Avenue, S. W.
Please return one copy of the Oath bf Office to Room 456 in the Noel C. Taylor
Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which
you were reappointed.
Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing
copy of the Virginia Freedom of Information Act. The Act requires that you be provided
with a copy within two weeks of your reappointment and each member is required "to
read and become familiar with provisions of the Act."
James B. Lee
May 4,2011
Page 2
On behalf of the Mayor and Members of City Council, I would like to express
appreciation for your willingness to continue your service to the City of Roanoke as a
City representative of the Roanoke Valley Greenway Commission.
Sincerely,
· m. ~~
Stephanie M. Moon, MMC
City Clerk
SMM:ctw
Enclosures
pc: Liz Belcher, Roanoke City Greenway Coordinator,. 1206 Kessler Mill Road,
Salem, Virginia 24153
COMMONWEALTH OF VIRGINIA
)
)
To-wit:
)
CITY OF ROANOKE
I, Stephanie M. Moon, City Clerk, and as such City Clerk of the City of Roanoke
and keeper of the records thereof, do hereby certify that at a regular meeting of Council
which was held on the second day of May, 2011, JAMES B. LEE was reappointed as a
City representative of the Roanoke Valley Greenway Commission for a three-year term
of office ending June 30, 2014.
Given under my hand and the Seal of the City of Roanoke this third day of May,
2011.
~I!:' ~hJ
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: c1erk@roanokeva.gov
JONATHAN E. CRAFT
Deputy City Clerk
STEPHANIE M. MOON, MMC
Acting City Clerk
May 4, 2011
CECELIA T. WEBB
Assistant Deputy City Clerk
Mr. Curtis Mills
3317 Kingsbury Circle, S. W.
Roanoke, Virginia 24014
Dear Mr. Mills:
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
May 2, 2011, you were reappointed as a member of the Personnel and Employment
Practices Commission for a three-year term of office ending June 30, 2014.
Enclosed you will find a Certificate of your reappointment and an Oath or
Affirmation of Office which may be administered by the Clerk of the Circuit Court
of the City of Roanoke, located on the third floor of the Roanoke City Courts
Facility, 315 Church Avenue, S. W.
Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor
Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which
you were reappointed.
Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing
copy of the Virginia Freedom of Information Act. The Act requires that you be provided
with a copy within two weeks of your reappointment and each member is required lito
read and become familiar with provisions of the Act."
Curtis Mills
May 4, 2011
Page 2
On behalf of the Mayor and Members of City Council, I would like to express
appreciation for your willingness to continue your service to the City of Roanoke as a
member of the Personnel and Employment Practices Commission.
Sincerely,
~ ""'tr). "rnO/MJ
Stephanie M. Moon, MM'C C
City Clerk
SMM:ctw
Enclosures
pc: Carolyn Glover, Secretary, Personnel and Employment Practices Commission
COMMONWEALTH OF VIRGINIA
)
)
To-wit:
)
CITY OF ROANOKE
I, Stephanie M. Moon, City Clerk, and as such City Clerk of the City of Roanoke
and keeper of the records thereof, do hereby certify that at a regular meeting of Council
which was held on the second day of May, 2011, CURTIS MILLS was reappointed as a
member of the Personnel and Employment Practices Commission for a three-year term
of office ending June 30, 2014.
Given under my hand and the Seal of the City of Roanoke this fourth day of May,
2011.
~km.~
CITY OF.ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: c1erk@roanokeva.gov
JONATHAN E. CRAFf
Deputy City Clerk
STEPHANIE M. MOON, MMC
Acting City Clerk
May 4,2011
CECELIA T. WEBB
Assistant Deputy City Clerk
Ms. Meg Munton
5415 Cave Spring Lane, S. W.
Roanoke, Virginia 24018
Dear Ms. Munton:
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
May 2, 2011, you were reappointed as a member of the Personnel and Employment
Practices Commission for a three-year term of office ending June 30, 2014.
Enclosed you will find a Certificate of your reappointment and an Oath or
Affirmation of Office which may be administered by the Clerk of the Circuit Court
. of the City of Roanoke, located on the third floor of the Roanoke City Courts
Facility, 315 Church Avenue, S. W.
Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor
Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which
you were reappointed.
Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing
copy of the Virginia Freedom of Information Act. . The Act requires that you be provided
with a copy within two weeks of your reappointment and each member is required "to
read and become familiar with provisions of the Act."
Meg Munton
May 4, 2011
Page 2
On behalf of the Mayor and Members of City Council, I would like to express
appreciation for your willingness to continue your service to the City of Roanoke as a
member of the Personnel and Employment Practices Commission.
Sincerely,
· m.m6~
Stephanie M. Moon, M~C C .
City Clerk
SMM:ctw
Enclosures
pc: Carolyn Glover, Secretary, Personnel and Employment Practices Commission
COMMONWEALTH OF VIRGINIA
)
)
To-wit: .
)
CITY OF ROANOKE
~
I, Stephanie M. Moon, City Clerk, and as such City Clerk of the City of Roanoke
and keeper of the records thereof, do hereby certify that at a regular meeting of Council
which was held on the second day of May, 2011, MEG MUNTON was reappointed as a
member of the Personnel and Employment Practices Commission for a three-year term
of office ending June 30, 2014.
Given under my hand and the Seal of the City of Roanoke this fourth day of May,
2011.
~fr}. ~
City Cierk ,
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: c1erk@roanokeva.gov
JONATHAN E. CRAFT
Deputy City Clerk
STEPHANIE M. MOON, MMC
Acting City Clerk
May 4,2011
CECELIA T. WEBB
Assistant Deputy City Clerk
Mr. Richard Clark
4529 Royal Oak Drive, S. W.
Roanoke, Virginia 24018
Dear Mr. Clark:
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
May 2, 2011, you were reappointed as a member of the Mill Mountain Advisory
Committee for a three-year term of office ending June 30, 2014.
Enclosed you will find a Certificate of your reappointment and an Oath or
Affirmation of Office which may be administered by the Clerk of the Circuit Court
of the City of Roanoke, located on the third floor of the Roanoke City Courts
Facility, 315 Church Avenue, S. W.
Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor
Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which
you were reappointed.
Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing
copy of the Virginia Freedom of Information Act. The Act requires that you be provided
with a copy within two weeks of your reappointment and each member is required lito
read and become familiar with provisions of the Act."
Richard Clark
May 4, 2011
Page 2
On behalf of the Mayor and' Members of City Council, I would like to express
appreciation for your willingness to continue your service to the City of Roanoke as a
, member of the Mill Mountain Advisory Committee.
Sincerely,
~M~,.~D~
City Clerk
SMM:ctw
Enclosures
pc: Nicole Ashby, Secretary, Mill Mountain Advisory Committee
COMMONWEALTH OF VIRGINIA
)
)
To-wit:
)
CITY OF ROANOKE
I, Stephanie M. Moon, City Clerk, and as such City Clerk of the City of Roanoke
and keeper of the records thereof, do hereby certify that at a regular meeting of Council
which was held on the second day of May, 2011, RICHARD CLARK was reappointed
as a member of the Mill Mountain Advisory Committee for a three-year term of office
ending June 30, 2014.
Given under my hand and the Seal of the City of Roanoke this fourth day of May,
2011.
~ m. m,p.,.)
City Clerk (.
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: c1erk@roanokeva.gov
JONATHAN E. CRAFT
Deputy City Clerk
STEPHANIE M. MOON, MMC
Acting City Clerk
May 4, 2011
CECELIA T. WEBB
Assistant Deputy City Clerk
Ms. Louise Kegley
301 Tinker Creek Lane, N. E.
Roanoke, Virginia 24019
Dear Ms. Kegley:
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
May 2, 2011, you were reappointed as a member of the Mill Mountain Advisory
Committee for a three-year term of office ending June 30,2014.
Enclosed you will find a Certificate of your reappointment and an Oath or
Affirmation of Office which may be administered by the Clerk of the Circuit Court
of the City of Roanoke, located on the third floor of the Roanoke City Courts
Facility, 315 Church Avenue, S. W.
Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor
Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which
you were reappointed.
Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing
copy of the Virginia Freedom of Information Act. The Act requires that you be provided
with a copy within two weeks of your reappointment and each member is required "to
read and become familiar with provisions of the Act."
Louise Kegley
May 4,2011
Page 2
On behalf of the Mayor and Members of City Counci.l, , wo'uld like to express
appreciation for your willingness to continue your service to the City of Roanoke as a
member of the Mill Mountain Advisory Committee.
Sincerely,
~~.MDo-N
Stephanie M. Moon, M~
City Clerk
SMM:ctw
Enclosures
pc: Nicole Ashby, Secretary, Mill Mountain Advisory Committee
COMMONWEALTH OF VIRGINIA
)
)
To-wit:
)
CITY OF ROANOKE
I, Stephanie M. Moon, City Clerk, and as such City Clerk of the City of Roanoke
and keeper of the records thereof, do hereby certify that at a regular meeting of Council
which was held on the second day of May, 2011, LOUISE KEGLEY was reappointed as
a member of the Mill Mountain Advisory Committee for a three-year term of office
ending June 30, 2014.
Given under my hand and the Seal of the City of Roanoke this fourth day of May,
2011.
~e~'~oJ
..
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: c1erk@roanokeva.gov
JONATHAN E. CRAFT
Deputy City Clerk
STEPHANIE M. MOON, MMC
Acting City Clerk
May 4, 2011
CECELIA T. WEBB
Assistant Deputy City Clerk
Mr. Robert Lewis Leftwich
3718 Chesterton Street, S. W.
Roanoke, Virginia 24018
Dec;ir Mr. Leftwich:
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
May 2, 2011, you were reappointed as a City representative of the Roanoke Valley
Regional Cable Television Committee for a three-year term of office ending June 30,
2014.
Enclosed you will find a Certificate of your reappointment and an Oath or
Affirmation of Office which may be administered by the Clerk of the Circuit Court
of the City of Roanoke, located on the third floor of the Roanoke City Courts
Facility, 315 Church Avenue,S. W.
Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor
Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which
you were reappointed.
Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing
copy of the Virginia Freedom of Information Act. The Act requires that you be provided
with a copy within two weeks of your reappointment and each member is required "to
read and become familiar with provisions of the Act."
Robert Lewis Leftwich
May 4, 2011
Page 2
On behalf of the Mayor and Members of City Council, I would like to express
appreciation for your willingness to continue your service to the City of Roanoke as a
City representative of the Roanoke Valley Regional Cable Television Committee.
Sincerely,
~o~~
City CI erk
SMM:ctw
Enclosures
pc: Elaine Bays-Murphy, Cable Access Manager, Roanoke Valley Regional Cable
Television, 541 Luck Avenue, S. W., Suite 145, Roanoke, Virginia 24016
COMMONWEALTH OF VIRGINIA
),
)
To-wit:
)
CITY OF ROANOKE
I, Stephanie M. Moon, City Clerk, and as such City Clerk of the City of Roanoke
and keeper of the records thereof, do hereby certify that at a regular meeting of Council
which was held on the second day of May, 2011, ROBERT LEWIS LEFTWICH was
reappointed as a City representative of the Roanoke Valley Regional Cable Television
Committee for a three-year term of office ending June 30,2014.
Given under my hand and the Seal of the City of Roanoke this fourth day of May,
2011.
~er:' '<<LO&rv
-,
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: c1erk@roanokeva.gov
JONATHAN E. CRAFT
Deputy City Clerk
STEPHANIE M. MOON, MMC
Acting City Clerk
May 4,2011
CECELIA T. WEBB
Assistant Deputy City Clerk
Mr. Marc Fink
3545 Electric Road, S. W.
Roanoke, Virginia 24018
Dear Mr. Fink:
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
May 2, 2011, you were reappointed as a City representative of the Western Virginia
Water Authority for a four-year term of office ending June 30, 2015.
Enclosed you will find a Certificate of your reappointment and an Oath or
Affirmation of Office which may be administered by the Clerk of the Circuit Court.
of the City of Roanoke, located on the third floor of the Roanoke City Courts
Facility, 315 Church Avenue, S. W.
Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor
Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which
you were reappointed.
Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing
copy of the Virginia Freedom of Information Act. The Act requires that you be provided
with a copy within two weeks of your reappointment and each member is required lito
read and become familiar with provisions of the Act."
Mr. Marc Fink
May 4,2011
Page 2
On behalf of the Mayor and Members of City Council, I would like to express
appreciation for your willingness to continue your service to the City of Roanoke as a
City representative of the Western Virginia Water Authority.
Sincerely,
~o~~!::10~
City Clerk
SMM:ctw
Enclosures
pc: Jean Thurman, Secretary, Western Virginia Water Authority, 601 S. Jefferson
Street, Suite 200, Roanoke, Virginia 24011
COMMONWEALTH OF VIRGINIA
)
)
To-wit:
)
CITY OF ROANOKE
I, Stephanie M. Moon, City Clerk, and as such City Clerk of the City of Roanoke
and keeper of the records thereof, do hereby certify that at a regular meeting of Council
which was held on the second day of May, 2011, MARC FINK was reappointed as a
City representative of the Western Virginia Water Authority for a four-year term of office
ending June 30, 2015.
Given under my hand and the Seal of the City of Roanoke this fourth day of May,
2011.
~~brl.~
City Clerk {
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: c1erk@roanokeva.gov
JONATHAN E. CRAFT
Deputy City Clerk
STEPHANIE M. MOON, MMC
Acting City Clerk
May 4, 2011
CECELIA T. WEBB
Assistant Deputy City Clerk
The Honorable David B. Trinkle
Vice-Mayor
Roanoke, Virginia
Dear Vice-Mayor Trinkle:
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
May 2,2011, you were reappointed as a City representative of the Roanoke Valley Area
Metropolitan Planning Organization for a three-year term of office ending June 30, 2014.
Enclosed you will find a Certificate of your reappointment and an Oath or
Affirmation of Office which may be administered by the Clerk of the Circuit Court
of the City of Roanoke, located on the third floor of the Roanoke City Courts
Facility, 315 Church Avenue, S. W.
Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor
Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which
you were reappointed.
Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing
copy of the Virginia Freedom of Information Act. The Act requires that you be provided
with a copy within two weeks of your reappointment and each member is required lito
read and become familiar with provisions of the Act."
The Honorable David B. Trinkle
May 4, 2011
Page 2
On behalf of the Mayor and Members of City Council, I would like to express
appreciation for your willingness to continue your service to the City of Roanoke as a
City representative of the Roanoke Valley Area Metropolitan Planning Organization.
Sincerely,
~(l-). ~~
Stephanie M. Moon, MMC
City Clerk
SMM:ctw
Enclosures
pc: Wayne G. Strickland, Executive Director, Roanoke Valley Alleghany Regional
Commission, P. O. Box 2569, Roanoke, Virginia 24010
COMMONWEALTH OF VIRGINIA
)
)
To-wit:
)
CITY OF ROANOKE
I, Stephanie M. Moon, City Clerk, and as such City Clerk of the City of Roanoke
and keeper of the records thereof, do hereby certify that at a regular meeting of Council
which was held on the second day of May, 2011, DAVID B. TRINKLE was reappointed
as a City representative of the Roanoke Valley Area Metropolitan Planning Organization
for a three-year term of office ending June 30, 2014.
Given under my hand and the Seal of the City of Roanoke this fourth day of May,
2011.
~/Y). rYjorN
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: c1erk@roanokeva.gov
JONATHAN E. CRAFT
Deputy City Clerk
STEPHANIE M. MOON, MMC
Acting City Clerk
May 4, 2011
CECELIA T. WEBB
Assistant Deputy City Clerk
Dr. M. Rupert Cutler
204 S. Jefferson Street, Unit #4
Roanoke, Virginia 24011
Dear Dr. Cutler:
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
May 2,2011, you were reappointed as a City representative of the Roanoke Valley Area
Metropolitan Planning Organization for a three-year term of office ending June 30, 2014.
Enclosed you will find a Certificate of your reappointment and an Oath or
Affirmation of Office which may be administered by the Clerk of the Circuit Court
of the City of Roanoke, located on the third floor of the Roanoke City Courts
Facility, 315 Church Avenue, S. W.
Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor
Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which
you were reappointed.
Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing
copy of the Virginia Freedom of Information Act. The Act requires that you be provided
with a copy within two weeks of your reappointment and each member is required "to
read and become familiar with provisions of the Act."
Dr. M. Rupert Cutler
May 4, 2011
Page 2
On behalf of the Mayor and Members of City Council, I would like to express
appreciation for your willingness to continue your service to the City of Roanoke as a
City representative of the Roanoke Valley Area Metropolitan Planning Organization~
Sincerely,
· m.~
Stephanie M. Moon, MM~
City Clerk
SMM:ctw
Enclosures
pc: Wayne G. Strickland, Executive Director, Roanoke Valley Alleghany Regional
Commission, P. O. Box 2569, Roanoke, Virginia 24010
COMMONWEALTH OF VIRGINIA
)
)
To-wit:
)
CITY OF ROANOKE
I, Stephanie M. Moon, City Clerk, and as such City Clerk of the City of Roanoke
and keeper of the records thereof, do hereby certify that at a regular meeting of Council
which was held on the second day of May, 2011, M. RUPERT CUTLER was
reappointed as a City representative of the Roanoke Valley Area Metropolitan Planning
Organization for a three-year term of office ending June 30, 2014.
Given under my hand and the Seal of the City of Roanoke this fourth day of May,
2011.
-tJ;r.i~ m. ""DeM)
City Clerk 'U
ROANOKE CITY COUNCIL
RECESSED MEETING
BUDGET STUDY
MAY 5,2011
8:30 A.M.
ROOM 159
AGENDA
/
1. Call to Order -- Roll Call.
I
2.
Welcome and Opening Remarks:
Mayor Bowers
3. Discussion of budgetary items with Roanoke City School Board. Mayor Bowers and
School Board Chairman David B. Carson.
4. Recess/Adjourn.
5. Reconvene.
6. Discussion of items Targeted for Review by the City Administration:
· Budgeting for Outcomes Process
· Recycl i ng
· Brain Injury Services
· Western Virginia Land Trust
· Virginia Cooperative Extension
· Deer Culling
· Cell Phone Stipend
7. Others Items for discussion from the Council.
8. Closing Comments.
9. Recess.
THE RECESSED MEETING WILL BE CONTINUED UNTIL MONDAY, MAY 9 AT
2:00 P.M., IN THE COUNCIL CHAMBER, TO ADOPT THE CITY OF ROANOKE
RECOMMENDED FISCAL YEAR 2011-2012 BUDGET.
CITY OF ROANOKE
CITY COUNCIL
215 Church Avenue, S.W
Noel C. Taylor Municipal Building, Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
Council Members
William D. Bestpitch
Raphael E. "Ray" Ferris
Sherman P. Lea
Anita J. Price
Court G. Rosen
David B. Trinkle
DAVIDA. BOWERS
Mayor
May 5, 2011
The Honorable Mayor and Members
of the Roanoke City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of Council:
I will not be present for the Budget Study Session to be held on today, due to a conflict
in scheduling.
Best wishes for a successful meeting.
Sincerely,
~~f. ~.
Rafael E. Ferris
Council Member
/ctw
...
FY 2011-2012
Budget Development
Budget Study
May 5-6,2011
Agenda
· Budgeting for Outcomes Process
· Recycling
· Brain Injury Services
· Western Virginia Land Trust
· Virginia Cooperative Extension
· Deer Culling
· Cell Phone Stipend
2
1
City of Roanoke
Priorities
Assure oommunity safety need~ are met
and prorrote a safe and desirable
region.
Safety c==JEconom
Cultivate a thriving business
environment and innovative
workforce opportunities to ensure
the prosperity of our commmity.
,
Education
Foster an environment for
lifelong learning which
enco~asses cradle to
career and beyond through
shared services and
comm.Jnity involvement.
Enhance Roanoke's
exceptional vitality as an
attractive, diverse, culturally
inclusive, vibrant and active city
in which to live, work and play.
Livability
GoD
Government
HumanO
Services
Provide effective government
which maximzes resources
~ to ensure an open,
responsive, and innovative
service to the comrnmity.
Maintain and build quality
infrastructure that supports
healthy residential
neighborhoods, su;cessfuJ
commercial areas, and
accessible public facilities
and amenities.
Infrastructure
Foster a caring community
that utilizes a regional and
collaborative approach which
encourages self-sufficiency
while providing a social
safety net to citizens when
they are rrost vulnerable.
3
Budgeting for Outcomes Process
· Council Budget Work Sessions:
November 1
December 6
February 7
March 7
April 4
May 2
· Budget Offers received
· Priority Team and Budget Committee Reviews and
Recommendations
· Recommended Budget Completion and Presentation
April 18
4
2
FY 2011-2012 Budget
· Recommended budget is balanced and meets
Council priorities
· Budget Totals - $258,697,000
- Increase of $5,334,000 or 2.1 %
- Includes no increase in real estate or other local
tax rates
- Involves minimal impact to City workforce - only
as related to a discontinued state-funded program
5
Recycling
· Current Program Parameters:
- Curbside (all paper and cardboard products, bottles
and cans) .
- State Mandated Diversion Rate: 25%
- Current Diversion Rate: 45%
- Program Cost: $475,593
- Cost Avoidance: $43,400
· Potential Revised Program Parameters:
- 6 drop off centers (paper, bottles and cans)
- Personnel: Overtime for 1 FTE
- Contamination assumption
- Estimated Program Cost: $137,393
· Potential Savings: $294,800
· Recommendation: No change to the current program.
6
3
Brain Injury Services
of Southwest Virginia
· Serving children, adolescents and adults living with the
disability of brain injury and reside in 1st, 2nd, 3rd, 4th, 5th
Planning Districts or a portion of District 12. Others may
receive technical or consultative assistance.
· FY 2011 Budget: $905,347; FY 2012 Budget: $958,221
· Adjacent Jurisdiction Support:
- FY 2011 :
· Roanoke County: $2,000
· City of Salem $2,000
· Botetourt County: $6,750
- FY 2012:
· Roanoke County: $13,000 (requested)
· City of Salem: $2,000 (requested)
· Botetourt County: $6,750 (confirmed)
7
Brain Injury Services
of Southwest Virginia
· . FY 2012 Request:
- $18,400 (Human Services Committee)
- $0 (HUD)
· HUD Funding:
- FY 2011: $10,000
- FY 2010: $20,000
- FY 2009: $30,000
· Recommendation: Defer to the Human Services
Committee allocation process
8
4
Western Virginia Land Trust
· Mission: Promoting the conservation of western
Virginia's natural resources
· Budget Request: $2,600
· Funding to support manpower to carry out Carvins Cove
and Mill Mountain easement monitoring
· Funding for easement monitoring not a part of
agreement
· Recommendation: Do not fund
9
Virginia Cooperative Extension
· FY 2011 Funding: $68,300
· Focus Areas and Residents Served:
- Agriculture and Natural Resources (ANR):
· City of Roanoke Residents Served: 2,762.
- Family and Consumer Sciences (FCS):
· City of Roanoke Residents Served: 2,090
- 4-H Youth Development:
· City of Roanoke Residents Served: 4,318
- Community Viability:
· City of Roanoke Residents Served: 0
10
5
Virginia Cooperative Extension
( continued)
· Recommended Budget: $32,000
· Recommendation: Allocation of $68,300 ($36,300
funded from Contingency)
· Use FY 2012 to better define the scope of services and
align with Budgeting for Outcomes priorities, purchasing
strategies and outcomes
11
Deer Culling
· $64,366 budgeted over three fiscal years
· 396 deer culled
· October-April culling cycle
· Contract allows for two more years with current
contractor
· Recommendation: Allocate $75,000 every three years
(Year 1: 200 deer; Year 2: 130 deer; Year 3: 55)
12
6
,Y
Urban Archery
· April 1st deadline to file for program
· State mandated components
· Local components
· FY 2010: 300 deer culled statewide
· Not recommended for deer management purposes
13
Cell Phone Stipend
· Wireless devices (cell phones and personal data
assistants) are assigned to employees based on need
and justification (job responsibilities)
· Wireless devices provided for "Official City Business"
- Current administrative procedure requires reimbursement for
personal calis valued at $5 or more on a monthly basis
· Current administrative policy resulted in many
employees carrying a city-issued wireless device and a
personal wireless device
· Localities are beginning to provide a stipend to
employees for use of personal wireless device for
business purposes
14
7
.. ... .
Cell Phone Stipend (continued)
· Pay plan ordinance will include authorization for the City
Manager to develop an administrative policy and
procedure to provide a pay stipend to eligible employees
who use personal wireless device for City business
- $30 per month for cell phones
- $50 per month for personal data assistants
· No change in justification process
· Budget neutral
15
Budget Adoption
Monday, May 9
2:00 p.m.
Special Session
City Council Chamber
16
8
~.
ROANOKE
OFFICE OF THE CITY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, SW, Room 364
Roanoke, Virginia 24011
540.853.2333
www.roanokeva.gov
May 6, 2011
Honorable Mayor and Members of City Council:
Subject:
FY 2011-2012 Recommended
Budget Program Expansions or
Restorations
As requested by Council Member Bestpitch on May 5th, you will find
attached information which reflects revisions in program expansion/
restoration items between the April 4, 2011 briefing and the
recommended budget. These revisions, along with changes in the
revenue estimate and other budget adjustments, were made to facilitate
balancing the budget.
We hope that this information is responsive to the request and look
forward to Budget Adoption on Monday.
Sincerely,
~~
Christopher P. Morrill
City Manager
Attachment
C: William M. Hackworth, City Attorney
Stephanie M. Moon, City Clerk
Ann H. Shawver, Director of Finance
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39104-050911
ROANOKE CITY COUNCIL
CONTINUATION OF RECESSED SESSION
MAY 9,2011
2:00 P.M.
CITY COUNCIL CHAMBER
AGENDA
1. Call to Order--RolI Call. Council Member Rosen was absent.
The Invocation was delivered by Mayor David A. Bowers.
The Pledge of Allegiance to the Flag of the United States of America was led by
Mayor Bowers.
NOTICE:
The Council meeting will be televised live and replayed on Channel 3 on Friday, May 13 at
7:00 p.m., and Sunday, May 15 at 4:00 p.m. Council meetings are offered with closed
captioning for the hearing impaired.
Statement of Purpose. Mayor Bowers.
Adoption of measures in connection with the City's Recommended 2011-2012 Fiscal
Year Budget.
Introduction and Consideration of Ordinances and Resolutions:
A Certificate of the Director of Finance advising that funds required for the 2011-2012
General Fund, Civic Facilities Fund, Parking Fund, Department of Technology Fund, Fleet
Management Fund, Risk Management Fund, School Fund, School Food Services Fund,
School Athletics Fund and Grant Fund budgets will be available for appropriation.
Received and filed.
1. Amendments of the City's Fee Compendium (fee and rate schedule) in connection
with proposed fee and rate changes for preliminary building plan review fee for other
jurisdictions, Parks and Recreation miscellaneous rental fees, Campbell Garage -
long term parking, Williamson Lot - long term parking, and downtown residential
parking rates, effective July 1,2011.
Adopted Resolution No. 39104-050911, Resolution No. 39105-050911, and
Resolution No. 39106-050911 (6-0).
2. Amendment of the City Code to allow certain City employees designated by the City
Manager to immobilize vehicles for outstanding parking fines, and to issue parking
tickets, effective July 1, 2011.
Adopted Ordinance No. 39107-050911 (6-0).
3. Adoption of a School Funding Policy.
Adopted Resolution No. 39108-050911 (6-0).
4. Adoption of Annual General, Civic Facilities, Parking, Department of Technology,
Fleet Management, Risk Management, School, School Food Services, School
Athletics, and Grant appropriations for the fiscal year beginning July 1, 2011 and
ending June 30, 2012.
Adopted Budget Ordinance No. 39109-050911 (6-0).
5. Adoption of a Classification Plan for officers and employees of the City; authorization
for certain salary increments; continuation of a police career enhancement program;
continuation of a Firefighter/Emergency Medical Technician merit pay program; a
Community Policing Specialist program; payment of a monthly stipend to certain
board and commission members; an increase in base annual salary for any
employee of the Sheriff who meets the qualifications for and has been appointed
Master Deputy Sheriff; and continuation of the temporary salary reductions of the
Mayor, Vice-Mayor and Members of Council, effective July 1, 2011.
Adopted Ordinance No. 39110-050911 (6-0).
6. Endorsement of the Capital Improvement Program Update for FY2012 2016.
Adopted Resolution No. 39111-050911 and Budget Ordinance No. 39112-050911
(6-0).
7. Appropriation of FY2011-2012 funds for the YMCA Aquatic Center and greenway
projects.
Adopted Budget Ordinance No. 39113-050911 (6-0).
8. Appropriation of FY2012 funds for Enterprise Zone.
Adopted Budget Ordinance No. 39114-050911 (6-0).
9. Approval of the 2010-2015 HUD Consolidated Plan.
Adopted Resolution No. 39115-050911 (6-0).
Adjournment - 2:34 p.m.
2
CITY OF ROANOKE
CITY COUNCIL
215 Church Avenue, S.w.
Noel C. Taylor Municipal Building, Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
Council Members
William D. Bestpitch
Raphael E. "Ray" Ferris
Sherman P. Lea
Anita J. Price
Court G. Rosen
David B. Trinkle
DAVIDA. BOWERS
Mayor
May 5, 2011
The Honorable Mayor and Members
of the Roanoke City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of Council:
I will be out of town with my wife in celebration of our wedding anniversary and will not
be present for the 2:00 p.m., recessed Council meeting on Monday, May 9, 2011, for
the adoption of the FY2011-2012 Recommended Budget for the City of Roanoke.
Best wishes for a successful meeting.
Sincerely,
~
Court G. Rosen
Council Member
/smm
pc: Stephanie M. Moon, MMC, City Clerk
Christopher P. Morrill, City Manager
William M. Hackworth, City Attorney
Ann H. Shawver, Director of Finance
Drew Harmon, Municipal Auditor
CITY OF ROANOKE
DEPARTMENT OF FINANCE
215 Church Avenue, SW, Suite.461
PO Box 1220
Roanoke, Virginia 24011-1220
Telephone: (540) 853-2821
Fax: (540) 853-6142
JOHN W. BINGHAM, CPA
Assistant Director of Finance
ANN H. SHAWVER, CPA
Director of Finance
ANDREA F, TRENT
Assistant Director of Finance
May 9, 2011
TO:
Honorable Mayor and Members of Council
FROM:
Ann H. Shawver, Director of Finance
SUBJECT:
Certification of Funding
I, Ann H. Shawver, Director of Finance of the City of Roanoke, in accordance
with paragraphs (h) and (i) of Section 2 5.1 of the Charter of the City of
Roanoke, do hereby certify that funds required for the 2011 - 2012 General
Fund, Civic Facilities Fund, Parking Fund, Department of Technology Fund, Fleet
Management Fund, Risk Management Fund, School Fund, School Food Services
Fund, School Athletics Fund and Grant Fund budgets will be available for
appropriation.
)WJR~___
Director of Finance
AHS:ca
{i
PI"
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 9th day of May, 2011.
No. 39104-050911.
A RESOLUTION providing for an amendment ofthe fees charged at the City owned and/or
controlled parking facilities known as the Campbell Garage and Williamson Lot; establishing a new
monthly residential parking fee for all City owned and/or controlled parking facilities, namely:
Campbell Garage, Center in the Square Garage, Church Avenue Garage, Ehnwood Park Garage,
Gainsboro Garage, Market Garage, Tower Garage, Ehnwood Lot, Higher Ed Center Lot, Market
Lot, Warehouse Row Lot, and Williamson Lot; authorizing the City Manager to modify, waive, or
reduce such parking fees under certain conditions; providing for assessment of certain fees for late
payment or nonpayment of such parking fees; establishing an effective date; authorizing the City
Manager to issue guidelines to implement, administer, and enforce such fees; and directing
amendment of the Fee Compendium.
BE IT RESOLVED by the Council of the City of Roanoke that:
1. The current parking fees for the Campbell Garage as set out below shall be amended in
accordance with the following new fee schedule:
Campbell Garage
Fee Schedule
Monthly unreserved CURRENT FEE I NEW FEE
$45/mo $35/mo
Short term weekdays
8 am to 4 pm
Per .5 hr. $1.00
over 2.5 hrs. $6.00
Short term weeknights $2.00 flat rate
4 pm to 9 pm .
Saturday FREE
Sunday FREE
Daily Early Bird Special for weekdays Enter before 9 am, as shown by the ticket for that day, and the parker
. pays the lesser of the regular parking fees or $3.00 for that day.
Monthlv Residential $8. 75/mo
R-Garage and Parking Lot fees 20 II.doc
1
2. The current parking fees for the Center in the Square Garage shall be amended in
accordance with the following new fee schedule:
Center in the Square Garage
Fee Schedule
Monthly reserved $90/mo
Monthly unreserved $70/mo
Short term weekdays
8 am to 4 pm
Per.5 hr. $1.00
over 2.5 hrs. $6.00
Short term Monday - Thursday $3.00 flat rate
4pmt09pm
Short term Friday 4 pm to 12 am (midnight) $3.00 flat rate
Saturday ( except 4 pm to 12 am-midnight) FREE
Short term Saturday $3.00 flat rate
4 pm to 12 am (midnight)
Sunday FREE
Monthly Residential $17.50/mo
3. The current parking fees for the Church Avenue Garage shall be amended ill
accordance with the following new fee schedule:
Church A venue Garage
Fee Schedule
Monthly unreserved $65/mo
Short term weekdays
8amt04pm
Per .5 hr. $1.00
over 2.5 hrs. $6.00
Short term weeknights $2.00 flat rate
4pmt09pm
Saturday FREE
Sunday FREE
Monthlv Residential $16.25/mo
4. The current parking fees for the Elmwood Park Garage shall be amended ill
accordance with the following new fee schedule:
Elmwood Park Garage
Fee Schedule
Monthly unreserved $65/mo
Short term weekdays
8amto5pm
Per .5 hr. $1.00
over 2.5 hrs. $6.00
Enter Monday-Friday after 5 pm FREE
Saturday FREE
Sunday FREE
Monthly Residential $16.25/mo
R-Garage and Parking Lot fees 20 JJ,doc
2
5. The current parking fees for the Gainsboro Garage shall be amended in accordance
with the' following new fee schedule:
Gainsboro Garage
Fee Schedule
Monthly unreserved $45/mo
Monthly. student unreserved $22.50/mo
Short term weekdays
8 am to 4 pm
Per .5 hr. $.50
over 4.5 hrs. $5.00
Short term weeknights $2.00 flat rate
4pmt09pm Note: A $1 discount off of the evening rate will be made available for
Roanoke Higher Education Center students with appropriate student
documentation when presented to the attendant on duty.
Saturday FREE
Sunday FREE
Monthlv Residential $1l.25/mo
6. The current parking fees for the Market Garage shall be amended in accordance with
the following new fee schedule:
Market Garage
Fee Schedule
Monthly reserved $85/mo
Monthlv unreserved $65/mo
Short term weekdays
8amt04pm
Per .5 hr. $1.00
over 2.5 hrs. $6.00
Short term weeknights $2.00 flat rate
4pmt09pm
Saturday (except 4 pm to 9 pm) FREE
Short term Saturday
4pmt09pm $2.00 flat rate
Sunday FREE
Monthlv Residential $16.25/mo
7. The current parking fees for the Tower Garage shall be amended in accordance with
the following new fee schedule:
R-GaI.age and Parking Lot fees 201 I.doc
3
Tower Garage
Fee Schedule
Monthly reserved $85/mo
Monthly unreserved $65/mo
Short term weekdays
8amto4pm
Per .5 hr. $1.00
over 2.5 hrs. $6.00
Short term weeknights $2.00 flat rate
4 pm to 9 pm
Saturday (except 4 pm to 9 pm FREE
Short term Saturday
4 pm to 9 pm $2.00 flat rate
Sunday FREE
Monthly Residential $1 6. 25/mo
8. The current parking fees for the Elmwood Lot shall be amended in accordance with
the following new fee schedule:
Elmwood Lot
Fee Schedule
Monthly unreserved $50/mo
Short term weekdays
8amt05pm
Per .5 hr. $1.00
over 2.5 hrs. $6.00
Enter Monday-Friday FREE
After 5 pm
Saturday FREE
Sunday FREE
Monthly Residential $12.50Imo
9. The current parking fees for the Higher Ed Center Lot shall be amended in accordance
with the following new fee schedule:
Higher Ed Center Lot
Fee Schedule
Monthly unreserved $45/mo
Monthlystudenturireserved $22.50/mo
Short term weekdays
8amt04pm
Per .5 hr. $.50
over 4.5 hrs. $5.00
Short term weeknights $2.00 flat rate
4 pm to 9 pm
Saturday FREE
Sunday FREE
Monthly Residential $1l.25/mo
R-Garage and Parking Lot fees 20 II.doc
4
10. The current parking fees for the Market Lot shall be amended in accordance with the
following new fee schedule:
Market Lot
Fee Schedule
Monthly unreserved $70/mo
Short term weekdays
8amt04 pm
Per .5 hr. $1.00
over 2.5 hrs. $6.00
Short term weeknights $2.00 flat rate
4 pm to 9 pm
Saturday (except 4 pm to 9 pm) FREE
Short term Saturday
4 pm to 9 pm $2.00 flat rate
Sunday FREE
Monthly Residential $17.50/mo
11. The current parking fees for the Warehouse Row Lot shall be amended in accordance
with the following new fee schedule:
Warehouse Row Lot
Fee Schedule
Monthly unreserved $60/mo
Short term weekdays
8 am to 5 pm
Per .5 hr. $1.00
over 2.5 hrs. $6.00
Enter Monday-Friday FREE
after 5 pm
Saturday FREE
Sunday FREE
Monthly Residential $15.00/mo
12. The current parking fees for the Williamson Lot shall be amended in accordance with
the following new fee schedule:
Williamson Lot
Fee Schedule
Monthly unreserved CURRENT FEE I NEW FEE
$55/mo $60/mo
Short term weekdays
8amt05pm
Per .5 hr. $1.00
over 2.5 hrs. $6.00
Enter Monday-Friday FREE
after 5 pm
Saturday FREE
Sunday FREE
Monthly Residential $15.00/mo
R-Garage and Parking Lot fees 20 II.doc
5
13. The City Manager is hereby authorized to reduce any such parking fees for any 0 f the
above parking facilities by up to $10.00 in accordance with the following guidelines, which are
intended to encourage the optimal use of the parking system. Therefore, the City Manager may
authorize a change in rates and/or fees in any ofthe following circumstances:
A. To provide a specific transportation benefit including reduced traffic
congestion;
B. To facilitate parking facility cost savings;
C. To avoid excessive parking supply;
D. To encourage the reduced use of on-street parking;
E. To promote, market and/or develop specific parking facilities;
F. To ensure an appropriate mix of parking uses in all city facilities; or
G. To encourage or enhance the use of downtown parking facilities for special
event locations.
14. The City Manager is hereby authorized to modify or waive the parking fees for any of
the above parking facilities for City sponsored events or other special events, as the City Manager
may deem appropriate.
15. Any payments of monthly parking fees received more than five calendar days after
such fees are due may be assessed a late fee of$5.00 per card in addition to the monthly rate charged.
Any payment of monthly parking fees received more than fifteen calendar days after such fees are due
is subject to a $15.00 per access card reactivation fee.
16. Nonpayment of daily parking fees may subject violators to the following fees; $10.00 if
paid within the first seven days after the violation; $17.50 ifpaid within seven to fourteen days after
th'e violation; and $25.00 ifpaid after fourteen days after the violation.
17. The parking fees set forth herein will not be applicable to parking agreements that
provide for a specific parking fee or other method ofpayment for a specified period of time unless
othetwise provided for in such agreements or until such agreements expire or are terminated. Nor
will such parking fees be applicable to City parking programs except as set forth in such program.
R-Garage and Parking Lot fees 20 JJ,doc
6
18. The above mentioned New Fee Schedules for the indicated parking facilities, charges,
and related matters will be effective July 1, 2011.
19. The City Manager is hereby authorized to issue such guidelines as the City Manager
deems appropriate in order to implement, administer, and enforce the fees and matters provided for in
this Resolution, including the establishment of eligibility requirements for obtaining a monthly
Residential Parking Permit. The monthly Residential Parking Permits are replacing the City of
Roanoke Residential Parking Program for City Owned and Operated Parking Garages, which was
authorized by Resolution No. 38126-061608, adopted June 16, 2008, and which Program ends at
midnight on June 30, 2011. .
20. Qualified residents of the Central Business District only may apply for up to two (2)
monthly residential parking permits per dwelling unit, such permits to provide for parking spaces in
any ofthe City's owned and/or controlled parking facilities subject to availability as detennined by the
City. Residents must provide proof of being a resident in the City's Central Business District and
complete a Residential Parking Permit Agreement which sets forth the terms and conditions by which
a Residential Parking Permit will be issued. For the purpose of qualifYing for a monthly residential
parking permit, the Central Business District is defined as the area bounded by:
BEGINNING at the intersection of Interstate 581 and Kimball Avenue, N.E. and
proceeding south on Interstate 581 to its intersection with Elm Avenue, S.E.; then
proceeding westwardly along Elm Avenue to its intersection with Franklin Road,
S.W.; then proceeding northwardly along Franklin Road to its intersection with
Marshall Avenue, S.W.; then proceeding westwardly along Marshall Avenue, S.W. to
its intersection with 5th Street, S.W.; then proceeding northwardly along 5th Street,
S.W. to its intersection with the Norfolk Southern Railway tracks; then proceeding
eastwardly along those railway tracks, to their intersection with 2nd Street/Gainsboro
Road, N.W.; then proceeding northwardly along Gainsboro Road, N.W. to its
intersection with Wells Avenue, N.W.; then proceeding eastwardly along Wells
Avenue through its intersection with Williamson Road, and continuing eastwardly
along Kimball Avenue, N.E. to its intersection with Interstate 581, the point of
BEGINNING.
R-Garage and Parking Lot fees 2011.doc
7
21. The Fee Compendium of the City, maintained by the Director of Finance and
authorized and approved by the City Council by Resolution No. 32412-032795, adopted March 27,
1995, effective as of that date, shall be amended to reflect the new fees to be charged at Campbell
Garage, Center in the Square Garage, Church Avenue Garage, Elmwood Park Garage, Gainsboro
Garage, Market Garage, Tower Garage, Elmwood Lot, Higher Ed Center Lot, Market Lot,
Warehouse Row Lot, and Williamson Lot.
ATTEST:
R-Garage and Parking Lot fees 2011.doc
8
~~
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 9th day of May, 2011.
No. 39105-050911.
A RESOLUTION amending the Fee Compendium to establish new miscellaneous rental fees for
the City's Parks and Recreation, as set out below; and establishing an effective date.
BE IT RESOLVED by the Council ofthe City of Roanoke that:
1. The Fee Compendium of the City, maintained by the Director of Finance and authorized
and approved by City Council by Resolution No. 32412-032795, adopted March 27, 1995, effective as of
that date, as since amended, shall be amended to reflect the following changes in descriptions and fees:
DESCRIPTION TYPE AMOUNT
Fee charged for rental of Tent Rental- 10' x 10' $100
miscellaneous items from Parks
and Recreation Tent Rental- 20' x 20' $400
Folding Tables $10 each
($200 minimum rental or $50 set-up fee
required)
Chairs $3 each
($200 minimum rental or $50 set-up fee
required)
Folding Picnic Tables $15 each
($200 minimum rental or $50 set-up fee
required)
Barricades $20 each
($200 minimum rental or $50 set-up fee
required)
Bleachers $250 each
Movie Set-up $600
(for non-profit events) (plus labor for City staff)
Movie Set-up $750
(for non-residents and for profit events) (plus labor for City staff)
Sectional Stage $50 per section
($250 minimum)
2. Resolution No. 32412-032795 is hereby amended to the extent and only to the extent of
any inconsistency with this Reso 1ution.
R-Amend Fee Compendium-2011-Parks and Recreation fees. doc
1
3. The fees established by this Resolution shall remain m effect until amended by this
Council.
4. This Resolution shall be in full force and effect on July 1, 2011.
ATTEST:
R-Amend Fee Compendium-2011-Parks and Recreation fees. doc
2
.fr~
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 9th day of May, 2011.
No. 39106-050911.
A RESOLUTION amending the Plan Review Service Charge portion of the Building
Inspection Fees section of the Fee Compendium to establish new fees for building plan reviews
and to amend an established building plan review fee, as set out below; and establishing an
effective date.
BE IT RESOLVED by the Council of the City of Roanoke that:
1. The Plan Review Service Charge portion of the Building Inspection Fees section
of the Fee Compendium of the City, maintained by the Director of Finance and authorized and
approved by City Council by Resolution No. 32412-032795, adopted March 27, 1995, effective
as ofthat date, as since amended, shall be amended to reflect the following new fees:
TYPE DESCRIPTION FEE
Preliminary Plan When the details of proposed construction The Preliminary Plan Review Fee shall
Review (no require a plan to be submitted to the Building be equal to one-tenth (10%) of the
permit requested) Commissioner, but no permit is requested by the building permit fee as shown in the
owner, a Preliminary Plan Review Fee shall be schedule of Service Charges for a
paid to the Inspections Division at the time of building permit.
submission of the plan and specifications for
reVIew.
Third Party Plan Plan review for property located outside the The Third Party Plan Review Fee shall
Review boundary of the City of Roanoke. A Third Party be equal to one-half (50%) of the
Plan Review Fee shall be paid to the Inspections building permit fee as shown in the
Division at the time of submission of the plan schedule of Service Charges for a
and specifications for review. building permit.
2. The Fee Compendium of the City, maintained by the Director of Finance and
authorized and approved by City Council by Resolution No. 32412-032795, adopted March 27,
1995, effective as of that date, as since amended, shall be amended to reflect the following
amendments to an existing fee:
R-Amend Fee Compendium-2011-Plan Review Fees.doc
TYPE DESCRIPTION FEE
Plan Review (permit When the details of the proposed construction The Plan Review Fee shall be
requested) requires a plan to be submitted to the Building equal to one-tenth (1ora) of the
Commissioner and a permit is requested by the building permit fee as shown in the
applicant, a Plan Review Fee shall be paid to schedule of Service Charge for a
the Inspections Division at the time of issuing building permit.
the permit. submissioo of the pllffis lffid
specifications for rC'v'iew. The Plan Re\'iew Fee
shall be equal to ORe tenth (10%) of the building
permit fce as shoy,'fi in this scheclWc. The Plan
Review Fee may be revised during the technical
review process, and the Plan Review Fee is in
addition to the permit fee. Site plan review fees
as required by applicable Zoning Ordinance
regulations may also apply to some projects.
3. Resolution No. 32412-032795 is hereby amended to the extent and only to the
extent of any inconsistency with this Resolution.
4. The fees established by this Resolution shall remain in effect until amended by
this Council.
5. This Reso lution shall be in full force and effect on July 1, 2011.
ATTEST:
~#-.
City Clerk.
R-Amend Fee Compendium-2011-Plan Review Fees,doc
2
CITY COUNCIL AGENDA REPORT
To:
Meeting:
Su bject:
Honorable Mayor and Members of City Council
May 9, 2011
Amendment of Fee Schedule'
Background:
The recommended Fiscal Year 2011-12 budget includes proposed fee and rate
changes for the following: preliminary building plan review fee for other
jurisdictions, preliminary plan review without a permit requested, plan review
with permit requested, Parks & Recreation ,miscellaneous rental fees, Campbell
Garage - long term parking, Williamson Lot - long term parking, and downtown
residential parking rates. .
Considerations:
Planning. Building & Development - Third Party Review Fee
Occasionally, the Planning, Building & Development Department has received
requests to review building plans for construction projects being built in
neighboring jurisdictions. It is recommended that a fee of 50% of the Building
Permit Fee be assessed for initial review of projects to be completed in other
jurisdictions. The projected revenue impact would be $4,000 in incremental
revenue in Fiscal Year 2011-2012.
Planning. Building & Development - Preliminary Plan Review (no permit
requested)
When the details of proposed construction require a plan to be submitted to the
Building Commissioner, but no permit is requested by the owner, a Preliminary
Plan Review Fee would be paid to the Inspections Division at the time of
submission of the plan and specifications for review. It is recommended the
Preliminary Plan Review Fee would be equal to one-tenth (10%) of the building
permit fee as shown in the schedule of Service Charges for a building permit.
Planning. Building & Development - Plan Review (permit requested)
It is proposed that the City of Roanoke amend the Fee Compendiu m to include
clarification, in which, a permit has been requested by the owner for a plan
review from the Building Commissioner. It is recommended the Plan Review Fee
would be equal to one-tenth (10%) of the building permit fee as shown in the
schedule of Service Charges for a building permit.
Parks & Recreation Rental Fees
It is recommended that certain Parks and Recreation rental fees be established
to better align with current market rates.
DESCRIPTION TYPE CURRENT PROPOSED
AMOUNT AMOUNT
Fee charged for rental Tent Rental - 10' $0 $100
of miscellaneous x 10'
items from Parks and Tent Rental - 20' $0 $400
Recreation x 20'
Folding Tables $0 $1 0 each
($200
minimum
rental or $50
set-u p fee
requ ired)
Chairs $0 $3 each
($200
minimum
rental or $50
set-u p fee
requ ired)
Folding Picnic $0 $1 5 each
Tables ($200
minimum
rental or $50
set-u p fee
required)
Barricades $0 $20 each
($200
minimum
rental or $50
set-u p fee
required)
Bleachers $0 $250 each
Movie Set-up $0 $600
(for non-profit (plus labor
events) for City staff)
Movie Set-up $0 $750
(for non-residents (plus labor
and for profit for City staff)
events)
Sectional Stage $0 $50 per
section
($250
minimum)
2
Campbell Garage - Long Term (Monthly) Parking Rate
Campbell Parking Garage long term rate is $45 per month. Currently, a special
rate of $35 per month is in place to provide incentive to increase patronage of
the garage. It is recommended that the long term rate be decreased to $35 per
month. The incremental revenue projected from this fee adjustment is
$15,700.
Williamson Lot - Long Term (Monthly) Parking Rate
In FY 2010, rates were adjusted for the Gainsboro Garage, Higher Education
Center Lot, Warehouse Row Lot, Elmwood Lot and Market Lot. The Williamson
Lot monthly rate was unintentionally omitted in the process. However, the
posted rate at the Williamson Lot was changed to the current $60 per month
rate. This is a technical correction in the Fee Compendium. It is recommended
that the monthly rate be changed in the Fee Compendium from the $55 per
month to the current rate of $60 per month for the Williamson Lot.
Downtown Residential Parking Rates
Currently, there is a City of Roanoke Residential Parking Program for City
Owned and Operated Parking Garages, authorized by Resolution No. 38126-
.061608, which ends at midnight on June 30, 2011. Under such Program,
downtown residents are allowed to have one vehicle parked in one of the City
owned parking garages at no charge. Any additional vehicles are charged to
downtown residents at the full monthly parking rate. The proposed downtown
monthly residential parking rates are replacing such Program. Therefore, it is
recommended that residents within the Central Business District, as it is
currently defined in the Program, and as set forth in the Resolution adopting
the new parking fees, be charged the monthly rates set forth below for the
particular City owned and/or controlled parking facilities. It is recommended
that only qualified residents of the Central Business District may apply for up to
two (2) monthly residential parking permits per dwelling unit, such permits to
provide for parking spaces in any of the City owned and/or controlled parking
facilities, subject to availability as determined by the City. Furthermore, the
City Manager should be authorized to issue such guidelines as are deemed
appropriate in order to implement, administer, and enforce the fees and
matters provided for in the Resolution adopting the various parking fees,
including the monthly residential parking permit. The projected incremental
revenue impact from this Residential Parking Program is $47,520.
3
PARKING GARAGE/LOT PROPOSED
MONTHL Y
RATE
Campbell Garaqe $8.75
Center in the Square Garage $17.50
Church Avenue Garaqe $16.25
Elmwood Park Garage $16.25
Gainsboro Garage $11 .25
Market Garaqe $16.25
Tower Garaqe $16.25
Warehouse Row Lot $1 5.00
Market Lot $17.50
EI mwood Lot $12.50
Williamson Lot $1 5.00
Hiqher Ed Center Lot $11.25
,
Note: The attached Resolution contains other provisions that were in the prior
Resolution allowing the City Manager, within certain limits, to adjust parking
fees as necessary, and provides for other related parking matters as set forth
therein.
Recommended Action:
Adopt the three attached resolutions amending the City's Fee Compendium (fee
and rate schedule) to reflect the aforementioned fees, effective July 1,2011.
{lJf1L
Christopher P. Morrill
City Manager
c: Council Appointed Officers
R. Brian Townsend, Assistant City Manager for Community
Development
Sherman M. Stovall, Assistant City Manager for Operations
Amelia C. Merchant, Director of Management and Budget
Debbie Moses, Parking Coordinator
Thomas N. Carr, Director of Planning, Building and Development
Dana D. Long, Manager of Billings and Collections
4
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: c1erk@roanokeva.gov
JONATHAN E. CRAFT
Deputy City Clerk
STEPHANIE M. MOON, MMC
City Clerk
May 10, 2011
CECELIA T. WEBB
Assistant Deputy City Clerk
Municipal Code Corporation
P. O. Box 2235
Tallahassee, Florida 32316
Ladies and Gentlemen:
(;)
I am enclosing copies of Ordinance No. 39107 -050911 amending and
re-ordaining Section 20-76, ParkinQ spaces reserved for persons with disabilities,
of Division 1, Generallv, of Article IV, Stoppinq, Standinq. and Parkinq, of
Chapter 20, Motor Vehicles and Traffic, and Section 20-88, Duties of police
officers, Section 20-89, Penalties for unlawful parkinQ, and Section 20-90,
Immobilization of motor vehicles aQainst which there are outstandinQ parkinq
violations, of Division 3, Duties of Police Officers: Penalties for Unlawful Parkinq,
of Article IV, Stoppinq. Standinq and Parkinq, of Chapter 20, Motor Vehicles and
Traffic, of the Code of the City of Roanoke (1979) as amended, to allow certain
City employees designated by the City Manager, other than police officers or
employees of the police department, the authority to immobilize vehicles for
outstanding parking fines, and to issue tickets for on-street parking violations;
providing for an effective date.
The abovereferenced measure was adopted by the Council of the City of
Roanoke at a continued recessed meeting held on Monday, May 9, 2011, and is
in full force effective July 1, 2011.
Sincerely,
Jonathan E. ft
Deputy City Clerk
Enclosure
Municipal Code Corporation
May 9, 2011
Page 2
pc:
The Honorable Brenda S. Hamilton, Clerk, Circuit Court
Ronald S. Albright, Clerk, General District Court
David C. Wells, Clerk, Juvenile and Domestic Relations District Court
Chief Magistrate, Office of the Magistrate
Lora A. Wilson, Law Librarian
Christopher P. Morrill, City Manager
William M. Hackworth, City Attorney
Ann H. Shawver, Director of Finance
Christopher N. Perkins, Police Chief
(
r;,,-'/} L-
J.../r
'"
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 9th day of May, 2011.
No. 39107-050911.
AN ORDINANCE amending arid re-ordaining Section 20-76, Parking spaces reserved
for persons with disabilities, of Division 1, Generally, of Article IV, Stopping. Standing. and
Parking, of Chapter 20, Motor Vehicles and Traffic, and Section 20-88, Duties of police officers,
Section 20-89, Penalties for unlawful parking, and Section 20-90, Immobilization of motor
vehicles against which there are outstanding parking violations, of Division 3, Duties of Police
Officers: Penalties for Unlawful Parking, of Article IV, Stopping. Standing and Parking. of
Chapter 20, Motor Vehicles and Traffic, of the Code of the City of Roanoke (1979) as amended,
to allow certain City employees designated by the City Manager, other than police officers or
employees of the police department, the authority to immobilize vehicles for outstanding parking
fines, and to issue tickets for on-street parking violations; providing for an effective date; and
dispensing with the second reading ofthis ordinance by title.
BE IT ORDAINED by the Council of the City of Roanoke as follows:
1. Section 20-76, Parking spaces reserved for persons with disabilities, of Division 1,
Generally, of Article IV, Stopping. Standing and Parking, of Chapter 20, Motor Vehicles and
Traffic, of the Code of the City of Roanoke (1979) as amended, is hereby amended to read and
provide as follows:
Sec. 20-76 -Parking spaces reserved for persons with disabilities.
* * *
(a) No person shall park or leave standing any motor vehicle not displaying a
disabled parking license plate, an organizational removable windshield placard, a
permanent removable windshield placard or a temporary removable windshield placard
issued under ~ 46.2-731, Code of Virginia (1950), as amended ("State Code"), or DV
1
L: \A TTORNEY\D A T A \CLR V I \David\Council W ork\Code Arnendrnents\Parking Ticket Code Arnendrnent.20 II.doc
disabled parking license plates issued under subsection B of 9 46.2-739 of the State Code,
in a parking space reserved for persons with disabilities that limit or impair their ability
to walk or for a person who is not limited or impaired in his ability to walk to park a
vehicle in a parking space so designated except when transporting a person with such a
disability in the vehicle. A summons or parking ticket for any 0 ffense under this section
may be issued to enforce parking regulations by any law enforcement officer, or by any
other city employee designated by the city manager, without the necessity of a warrant
being obtained by the owner of any private parking area.
* * *
2. Section 20-88, Duties of police officers, of Division 3, Duties of Police
Officers: Penalties for Unlawful Parking, of Article IV, Stopping. Standing and Parking, of
Chapter 20, Motor Vehicles and Traffic, ofthe Code ofthe City of Roanoke (1979) as amended,
is hereby amended to read and provide as follows:
Sec. 20-88. Duties of po lice officers and certain other employees.
Each police officer, or such other city employees as the city manager may designate,
charged by the city with the duty of enforcing the sections of the preceding two (2)
divisions of this chapter shall, upon finding a violation thereof, take the state license
number of any vehicle in violation, and the length of time during which such vehicle is
parked in violation of a provision of this chapter, and report the same to the police
department, or such other city department as determined by the city manager, and make a
proper complaint touching such violation. Each such officer or other employee shall
attach to such vehicle a written notice, upon form approved by the city manager, to the
owner or operator thereof that the vehicle has been parked in violation of a specific
provision ofa section ofthe preceding two (2) divisions of this chapter. Such notice shall
instruct the owner or operator when and where to report with reference to the violation.
3. Section 20-89, Penalties for unlawful parking, of Division 3, Duties of Police
Officers: Penalties for Unlawful Parking, of Article IV, Stopping. Standing and Parking, of
Chapter 20, Motor Vehicles and Traffic, of the Code of the City of Roanoke (1979) as amended,
is amended to read and provide as follows:
2
L:\ATTORNEY\DAT A \CLR VI \David\CoWlcil W ork\Code Amendments\Parking Ticket Code Amendment.20 II.doc
Sec. 20-89. Penalties for unlawful parkfug.
***
(b) Written notice from a police officer or such other city employees that the. city
manager may designate, for violation of division 1 of this article and penalties.
(1) Every person receiving written notice from a police officer or such other city
employees that the city manager may designate, that he has violated any of the sections
of division 1 of this article may waive his right to appear and be formally tried for the
violation set forth in the notice upon the voluntary payment, as penalty and in full
satisfaction of such violation, of the penalty set forth below. Such penalty shall be paid to
the city treasurer during the regular working hours of his office or through any other
method established by city council for the routine payment of such penalties. For
purposes of this subsection, penalties shall be deemed to have been "paid" when full
payment therefore has been received by the city treasurer, regardless of whether such
penalty is paid in person or is mailed. The city treasurer shall be authorized to accept
partial payment ofpenalties due. Penalties for parking violations shall be as follows:
Column 1 Column 2 Column 3
Section Violation Penaltv Penalty
If paid within 15 days of the If paid after 15 days of the
issuance by an officer, or such issuance by an officer, or such
other city employees as the city other city employees as the city
manager may designate, of a manager may designate, of a
notice of violation notice of violation
20-65(3); 20-65(6); 20-65(7); 20- $10.00 $25.00
65(10); 20-65(12); 20-65(13);
20-70; 20-72; 20-73 or 20-75
20-65(14) or 20-68 Warning N/A
First violation Ticket
20-65(14) or 20-68 20.00 35.00
Second violation, but the first
violation on that calendar day
20-65(14) or 20-68 30.00 ' 45.00
Second violation on the same
calendar day
20-65(14) or 20-68 45.00 60.00
For the third or more violation on
that calendar day
20 69 (except subsection (i)) ~ ~
20-65(1); 20-65(2); 20-65(5); 20- 20.00 35.00
65(8); 20-65(9); 20-66; 20-67; or
20-71
20-65(15) 25.00 40.00
20-65(4) 50.00* 65.00
20-74 50.00 65.00
20 69(i) or 20-76 125.00 140.00
* Includes $30.00 processing fee.
3
L:\ATTORNEY\DAT A\CLRVI \David\Council Work\Code Amendments\Parking Ticket Code Amendment.2011.doc
(2) Ifthe applicable penalty listed in Column 2 is not paid within fifteen (15) days of
the issuance by an officer, or such other city employees as the city manager may
designate, of a notice of violation, then the applicable penalty listed in Column 3 shall
apply. A late notice shall be sent by the city's department ofbillings and collections to the
violator. Any violator to whom such late notice is sent may pay the applicable penalty
listed in Co lumn 3 above within fifteen (15) days of the date 0 f such late notice. If the
violator does not pay the penalty pursuant to such late notice and if the city elects to
pursue enforcement of the unsettled parking violation notices through the courts, a law
enforcement notice pursuant to ~ 46.2-941, Code of Virginia (1~50), as amended, shall be
sent by the city's department of billings and collections to the violator.
* * *
(c) Once the city has elected to pursue enforcement of the unsettled parking violation
notices through the courts and has sent a law enforcement notice pursuant to S 46.2-941,
Code of Virginia (1950), as amended, a violator must pay the penalty provided for in
Column 3 above within fifteen (15) days of receipt of the law enforcement notice, or the
clerk of the general district court and the officer or such other city employees designated
by the city manager responsible for issuing parking summons, shall be notified of the
failure to pay such penalty, in order that a summons be issued.
* * *
4. Section 20-90, Immobilization of motor vehicles against which there are
outstanding parking violations, of Division 3, Duties of Police Officers: Penalties for Unlawful
Parking, of Article IV, Stopping. Standing and Parking, of Chapter 20, Motor Vehicles and
Traffic, of the Code of the City of Roanoke (1979) as amended, is hereby amended to read and
provide as follows:
Sec. 20-90. Immobilization of motor vehicles against which there are outstanding
parking vio lations.
* * *'
(b) The immobilization of the vehicle pursuant to this section shall be by or under the
direction of an officer or employee of the police department, or such other employee as
the city manager may designate, provided that any such immobilization by an employee
other than an employee of the police department, shall be done by, or under the direction
of, an officer or employee of the police department.
* * *
4
L:\A TTORNEY\D AT A \CLR V J \David\CounciI W ork\Code Amendments\Parking Ticket Code Amendment.20 I J,doc
5. This Ordinance shall be in full force and effect on July 1, 2011.
6. Pursuant to Section 12 ofthe City Charter, the second reading of this Ordinance
by title is hereby dispensed with.
5
L:\ATTORNEY\DAT A \CLR VI \David\Council W ork\Code Amendments\Parking Ticket Code Amendment.20 II.doc
CITY COUNCIL AGENDA REPORT
To:
Meeting:
Subject:
Honorable Mayor and Members of City Council
May 9,2011
Amendment to City Code Chapter 20 - Parking
One of the goals of the Budgeting for Outcomes process is to improve
efficiencies through departmental collaboration to reduce overlap and
redundancies. As such, the Department of Billings & Collections and the Police
Department jointly recommend transfer of responsibility and staffing for on-
street daily parking enforcement from the Police Department to Billings and
Collections. This change is intended to better align all on-street parking
enforcement efforts under one department in order to create greater efficiency
and improved use of resources.
Presently, the City Police Department issues on-street parking tickets in the
downtown and parts of the adjacent areas through its Parking Enforcement
personnel. These are civilian Police Department employees. Billings and
Collections administers most other aspects of parking tickets, including
responding to inquiries, generating past due notices, applying collections,
processes such as DMV Vehicle Registration Withholdings, liens or other
actions, as well as maintaining the web-site and generating court summonses,
as needed. This merger of two functions between departments that work
closely together will better align resources for greater efficiency and improved
customer service.
Parking Tickets will continue to be issued by other City police officers through
the course of their patrol and regular duties. This change involves only those
three full time employees and one part-time employee assigned strictly to
parking ticket issuance. The FY12 recommended budget includes funding for
these personnel within the Billings and Collections budget.
Currently, the Code of the City of Roanoke provides that only police officers or
employees of the police department may issue parking tickets and immobilize
vehicles when there are outstanding parking ticket fines. In order that Billings
and Collections staff may issue such tickets, and immobilize vehicles under the
direction of an officer or employee of the police department or sheriff's
department when there are outstanding parking ticket fines. Certain
amendments are necessary to Chapter 20, Motor Vehicles and Traffic, of the
Code of the City of Roanoke. '
Recommended Action:
Adopt the accompanying ordinance amending the City Code to stipulate that
other City employees as designated by the City Manager, as well as police
officers, may issue parking tickets and immobilize vehicles when there are
outstanding parking ticket fines, provided that such immobilization is done by
or under the direction of an officer or employee of the Police Department or
Sheriff's Office.
/)f}() ~
-~~~-------------
CHRISTOPHER P. MORRILL
City Manager
Distribution:
Council Appointed Officers
R. Brian Townsend, Assistant City Manager for Community
Development
Christopher Perkins, Chief of Police
Debbie Moses, Parking Administrator
Dana Long, Manager of Billings and Collections
2
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: c1erk@roanokeva.gov
JONATHAN E. CRAFT
Deputy City Clerk
STEPHANIE M. MOON, MMC
City Clerk
May 10, 2011
CECELIA T. WEBB
Assistant Deputy City Clerk
Roanoke City School Board
P. O. Box 13145
Roanoke, Virginia 24031
Ladies and Gentlemen:
I am enclosing copy of Resolution No. 39108-050911 approving and adopting a
School Funding Policy for funding the City's School Division.
The abovereferenced measure was adopted by the Council of the City of
Roanoke at a continued recessed meeting held on Monday, May 9, 2011, and is
in full force effective July 1, 2011.
Sincerely,
Enclosure
pc: Dr. Rita Bishop, School Superintendent, P. O. Box 13145, Roanoke,
Virginia 24031
Christopher P. Morrill, City Manager
William M. Hackworth, City Attorney
Ann H. Shawver, Director of Finance
I:S:iC
.__:,;\i,',,-."
,'>' -"~""-"
0."",-:-:;;-';"
~~~~~fF
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 9th day of May, 2011.
No. 39l08~0509ll.
A RESOLUTION approving and adopting a School Funding Policy for funding the City's
School Division.
WHEREAS, Council desires to adopt a specific policy pertaining to the City's funding of it s
School Divisions: and
WHEREAS, the City Manager and the Director of Finance have transmitted to Council a
proposed School Funding Policy, dated May 9, 2011, which has been developed in cooperation with
the School Board.
THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke that:
1. The School Funding Policy dated May 9, 2011, transmitted by the City Manager and
the Director of Finance to Council be and it is hereby approved and adopted as Council's policy with
regard tQ funding the City's School Division.
2. The City Clerk is directed to transmit an attested copy of this resolution to the School
Board of the City of Roanoke and to the School Superintendent.
ATTEST:
City Cler .
K:\MEASURES\SCHOOL FUNDING POLICY DOC
CITY COUNCIL AGENDA REPORT
To:
Meeting:
Subject:
Honorable Mayor and Members of City Council
May 9,2011
School Funding Policy
The City of Roanoke currently provides Roanoke City Public Schools with more than half of
the funding required annually to operate the school system. For many years, the City has
utilized a formula for determining the amount of funding to be shared that is complex and,
was never officially adopted by City Council. In recent years, as local taxes have declined,
use of this formula has been discontinued. In FY09, City Council began adding funding to
Schools in an effort to increase the School operating budget. As of FY11, more than $3
million in additional funding is being provided annually as a result.
Based on these factors, establishment of a new School Funding Formula is beneficial. The
Joint Services Committee was utilized to undertake this project whereby Dr. Trinkle, as
Council's representative, and Mr. Putney, as the School Board's representative, worked
together on policy concepts. The resulting policy is designed to meet all the established
goals and will better streamline debt payments and arrive at a more complete educational
funding methodology.
The goals established for creation of a school funding policy were as follows:
· furnish adequate funding to Roanoke City Schools
· establish a policy that will be adopted by City Council and be used consistently
· provide Roanoke Schools greater budgetary flexibility
Key features of the recommended policy are as follows:
· A single funding amount is, provided that funds operations as well as capital
expenditures and debt service for equipment, property and buildings controlled by
the School Board
· A ratio for sharing of local taxes is 40%
· Deductions in arriving at the amount to be shared are minimized - only district taxes
and performance agreement commitments are deducted in arriving at net local taxes
subject allocation
· Funding is approximately equal the amount provided under the prior policy when
supplemental allocations and debt service paid by the City on school debt are
included
· Funding that remains from declining debt service obligations will accrue to Roanoke
Schools rather than to the City , ,
· The School Board will have greater flexibility for determining the proper mix of
operational programming, capital spending and development of reserves
· Budgeting and planning of debt payments will be easier Decause all education-related
debt will be handled by Roanoke Schools
· Capital planning will continue to be coordinated between the two entities since the
City's debt policy applies collectively to the City and Schools.
Along with the recommended revisions to the method used to determine funding of Roanoke
City Public Schools, the policy also calls for coordination between the City and Schools for
employee pay raises and benefits. Through collaboration and coordination, both entities can
benefit, and the cost to the public can be reduced.
Recommended Action:
City Council adopt the accompanying resolution to adopt the School Funding Policy.
M~~
CHRISTOPHER P. MORRILL
City Manager
ANN H. SHAWVER
Director of Finance
'\
2
School Funding Policy
May 9, 2011
The City of Roanoke will provide funding to Roanoke City Public Schools
(Schools) in an amount equal to 40% of local taxes received by the City.less
those adjustments noted below.
Local taxes shall be the total of General Property Taxes and Other Local Taxes
as reported by the City of Roanoke 1 plus the personal property tax relief funding
pr9vided by the Commonwealth.
Adiustments shall include deduction of revenues from the Downtown and
Williamson Road Special Services District real estate taxes as well as amounts
to be paid to private entities as economic development incentive grants through
current and future performance agreements approved by City Council and the
Economic Development Authority of the City of Roanoke.
During fiscal year 2012 only, rather than sharing 40% of the prepared food and
beverage tax, the Schools will receive an amount equal to 4/7ths of the Prepared
Food and Beverage Tax This is the result of the Schools receiving the sole
benefit of a two cent increase in the tax which took effect July 1,,2010, and ends
June 30, 2012.
This methodology will be used during budget preparation to determine the
amount of funding appropriated for Schools, and the same method will be
followed at the Completion of the fiscal year to finalize the actual amount of
funding provided to Schools. This may increase or decrease funding to Schools
based upon actual results.
The timeline for this funding shall be as follows:
During budget preparation for upcoming fiscal year:
On or before December 15th
On or before March 151
On or before April 15th
Preliminary budget
Revised budget
Final budget
For purposes of finalization of amounts paid/payable for year ending June 30th:
On or before June1 5t
Projection of final amount for year for
purposes of adjusting June payment
Preliminary adjustment of amount
provided during prior fiscal year
Finalization of prior fiscal year amount
On or before September 15t
On or before November 15t
r
1As defined by the chart of accounts cited in the Uniform Financial Reporting Manual of the
Auditor of Public Accounts (htto://www.aoa.state.va.us/LocaIGovernment/manuals.cfm).
School Funding Policy
May 9, 2011
The funding computed using this methodology shall be provided to Schools to
cover operations and capital expenditures (whether funded through the operating
budget or by debt service on bonds or other forms of long term financing) for
equipment, property and buildings controlled by,the School Board.
Coordination between the City and Schools for debt issuance planning shall take
place as part of the annual capital improvement plan to ensure ongoing
compliance with the City's debt policy.
As a part of the annual budget process, City and School administration shall
confer on annual salary and benefit adjustments for employees.
Funding of 1/12'h the amount appropriated by City Council in adopting the City's
annual budget will be provided to Schools on the last business day of each
month.
This policy shall be reviewed at least every three years beginning in 2014 with
revisions made as necessary. City Council reserves the right to impose new
local taxes or increase current local taxes in order to fund specific needs of the
City other than education, and this policy will be revised upon implementation of
such changes.
2
lX"^
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 9th day of May, 2011.
No. 39109-050911.
AN ORDINANCE adopting the annual General, Civic Facilities, Parking,
Department of Technology, Fleet Management, Risk Management, School General,
School Food Services, School Athletics and Grant Funds Appropriations of the City of
Roanoke for the fiscal year beginning July 1, 2011, and ending June 30, 2012; and
dispensing with the second reading by title of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke as follows:
1. That all money that shall be paid into the City Treasury for the General, Civic
Facilities, Parking, Department of Technology, Fleet Management, Risk Management,
School General, School Food Services, School Athletics and Grant Funds in the fiscal
year beginning July 1, 2011, and ending June 30, 2012, shall constitute General, Civic
Facilities, Parking, Department of Technology, Fleet Management, Risk Management,
School General, School Food Services, School Athletics and Grant Funds and that as
much of the same as may be necessary be, and the same is hereby appropriated to the
following uses and purposes, to-wit:
General Fund
Revenues
General Property Taxes
Other Local Taxes
Permits, Fees and Licenses
Fines and Forfeitures
Revenue from Use of Money and Property
Intergovernmental Revenue - State & Federal
Charges for Current Services
Miscellaneous
Total Revenues
$103,575,000
74,365,000
1,053,000
1,171,000
172,000
67,722,000
10,080,000
559,000
$ 258,697,000
Appropriations
Treasurer
Clerk of Circuit Court
Juvenile and Domestic Relations Court Services
Juvenile and Domestic Relations Court Clerk
Magistrate
General District Court
Circuit Court
Commissioner of the Revenue
Sheriff
Jail
Commonwealth's Attorney
Cost Collections Unit
City Council
Mayor Bowers
Vice-Mayor Trinkle
Council Member Lea
Council Member Bestpitch
Council Member Price
Council Member Rosen
Council Member Ferris
City Attorney
City Clerk
Municipal Auditing
Department of Finance
Office of Billings and Collections
Real Estate Valuation
Board of Equalization
Residual Fringe Benefits
Miscellaneous
Transfers to School Fund
Transfers to Greater Roanoke Transit Company
Transfers to Debt Service Fund
Transfer to Other Funds
Funding for Reserves
Electoral Board
Office of Communications
City Manager
Roanoke Arts Commission
Economic Development
Memberships and Affiliations
Personnel Lapse
Contingency
Department of Management and Budget
418,978
782,505
280,437
1,699,418
1,530,536
-1,812,526
1,716,616
471 ,157
Human Resources
Employee Health Services
$981,303
592,000
1,573,303
E911 Center
E911 Wireless
2,311,038
608,000
2,919,038
Director of General Services and Sustainability $168,535
Management Services 61,675
Purchasing 381 ,136 611,346
Building Maintenance $4,564,171
Custodial Services 703,588 5,267,759
Fire Administration $636,669
Fire Support 1,033,649
Fire Operations 15,166,912
Emergency Management 102,665
Emergency Medical Services 1,506,675 18,446,570
Director of Public Works $150,911
Solid Waste Management 6,405,052
Transportation - Streets and Traffic 4,989,869
Transportation - Paving 2,882,111
Transportation - Snow Removal 110,281
Transportation - Street Lighting 1,155,989
Transportation - Engineering & Operations 1,776,378
Environmental Management 184,699
Engineering 1,450,437 19,105,727
Planning and Development $1,213,562
Building Inspections 722,024
Neighborhood Support 97,031
Neighborhood Services 1,252,067 3,284,684
Parks $2,874,002
Parks & Recreation Administration 1,265,274
School Playground Services 114,433
Recreation 1,467,631 5,721,340
Director of Human Services/Social Services $1,869,128
Benefits 5,574,468
Social Services - Services 18,075,801
Employment Services 1,578,029
Foster Parent Training 135,458
Human Services Support 280,546 27,513,430
Youth Haven $625,645
Outreach Detention 249,502 875,147
Health Department 1,412,257
Mental Health 448,890
Human Services Committee 430,582
Comprehensive Services Act (CSA) 10,676,087
CSA - Administration 165,497
Virginia Cooperative Extension Service 68,300
Police Administration $660,163
Police Investigation 3,534,647
Police Patrol 13,011,752
Police Services 2,506,285
Police Training 521,436
Police Animal Control 1,106,408 21,340,691
Libraries $3,189,466
Law Library 117,684 3,307,150
Total Appropriations $ 258,697,000
Civic Facilities Fund
Revenues
Operating $ , 2,428,855
Non-Operating 1,977,100
Total Revenues $ 4,405,955
Appropriations
Operating Expenses $ 3,113,964
Debt Service 1,291,991
Total Appropriations $ 4,405,955
Parkina Fund
Revenues
Operating $ 3,175,000
Total Revenues $ 3,175,000
Appropriations
Campbell Garage 98,954
Market Garage 145,539
Elmwood Park Garage 135,245
Center in the Square Garage 120,671
Church Avenue Garage 202,044
Tower Garage 194,219
Gainsboro Garage 146,122
Market Lot 21,648
Elmwood Lot 31,007
Warehouse Row Lot 16,514
Williamson Lot 24,380
Higher Ed Center Lot 25,794
Operating 251,000
Debt Service 1,761,863
Total Appropriations $ 3,175,000
Department of Technoloav Fund
Revenues
Operating
Total Revenues
$ 5,397,515
$ 5,397,515
Appropriations
Technology. Operating
Capital Outlay
Radio Technology
Total Appropriations
$ 4,275,649
600,000
521,866
$ 5,397,515
Fleet Manaaement Fund
Revenues
Operating
Non-Operati ng
Total Revenues
$ 6,581,448
100,000
$ 6,681,448
Appropriations
Operating Expenses
Capital Outlay
Total Appropriations
$ 4,768,198
1,913,250
$ 6,681,448
Risk Manaaement Fund
Revenues
Operating
Total Revenues
$ 15,089,846
$ 15,089,846
Appropriations
Risk Management Administration
Risk Management - Other Expenses
Total Appropriations
$ 1,073,539
14,016,307
$ 15,089,846
School General Fund
Revenues
$145,504,880
Appropriations
$145,504,880
School Food Services Fund
Revenues
$ 6,050,000
Appropriations
$ 6,050,000
School Athletics Fund
Revenues
$ 1,200,000
Appropriations
$ 1,200,000
Grant Fund
Revenues
Total Revenues
$
321,098
Appropriations
Regional Drug Prosecutor
Victim Witness
Virginia Juvenile Community Crime Control Act
Homeless Assistance Team
Grant Match
Total Appropriations
$
27,900
29,386
126,885
36,927
100,000
321,098
$
2. That all salaries and wages covered by the Pay Plan, paid from the
appropriations herein, shall be paid in accordance with the provisions thereof;
3. That the Director of Finance be, and she is hereby authorized and directed to
transfer between accounts such appropriations for salaries and wages for the labor
force as may be necessary to cover cost of labor performed by one department for
another.
4. That funding for all outstanding encumbrances, at June 30, 2011, are re-
appropriated to the 2010-12 fiscal year to the same department and account for which
they are encumbered in the 2010-11 fiscal year.
5. That this ordinance shall be known and cited as the 2011-12 General, Civic
Facilities, Parking, Department of Technology, Fleet Management, Risk Management,
School General, School Food Services, School Athletics and Grant Funds Appropriation
Ordinance; and
6. Pursuant to the provisions of Section 12 of the City Charter, the second
reading of this ordinance by title is hereby dispensed with.
ATTEST:
J
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 9th day of May, 2011.
No. 39ll0-050911~
AN ORDINANCE authorizing the City Manager to promulgate a Classification Plan for
officers and employees of the City effective July 1, 2011; authorizing annual salary increments
for certain officers and employees for use of private motor vehicles; authorizing annual salary
increments for sworn police officers assigned duties in a non-uniform capacity; authorizing
annual salary increments for certain members of the Fire-Emergency Medical Services
Department who are certified as Emergency Medical Technicians; authorizing annual salary
increments for certain members of the Fire-Emergency Medical Services Department who are
members of the Regional Hazardous Materials Response Team; authorizing annual salary
increments for employees performing fire inspector duties; providing for continuation of a police
career enhancement program; providing for continuation of a Firefighter/Emergency Medical
Technician merit pay program; providing for a Community Policing Specialist program;
providing for payment of a monthly stipend to certain board and commission members;
providing for an increase in base annual salary for any employee of the Sheriff who meets the
qualifications for and has been appointed Master Deputy Sheriff; continuing the temporary
salary reductions of the Mayor, Vice-Mayor, and members of Council; providing for an effective
date; and dispensing with the second reading by title of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke as follows:
1. Pursuant to ~2-68, Code of the City of Roanoke (1979), as amended, effective
July 1, 2011, the City Manager shall promulgate and cause to be distributed among the officers
and employees of the City a Classification Plan, consisting of a plan of classification assigning a
K:\MeasuresWearly Measures\2011\PA YPLAN ordinance for 2011-2012.doc
pay grade and pay range in accordance with Ordinance No. 38450-051109 and class code to each
position in the classified service of this City.
2. Annual salary increments payable on a bi-weekly basis are provided for the
hereinafter set out job classifications which require the incumbent to privately own or lease a
motor vehicle routinely used in the course of conducting City business as follows:
POSITION TITLE ANNUAL SALARY INCREMENT
Appraiser I $ 2,000.00
Appraiser II $ 2,000.00
Assistant City Managers $ 2,000.00
(unless City Manager has assigned a City vehicle
to the individual Assistant)
City Attorney $ 2,500.00
City Clerk $ 2,500.00
City Manager $ 6,000.00
Deputy Director of Real Estate Valuation $ 2,000.00
Director of Finance $ 2,500.00
Director of Real Estate Valuation $ 2,000.00
Municipal Auditor $ 2,500.00
Tax Compliance Supervisor $ 2,000.00
Supervising Appraiser $ 2,000.00
If the requirement that any of the foregoing officers or employees own or lease a motor vehicle
for routine use in the conduct of City business should be eliminated, then the salary increment
established by this Ordinance shall be terminated as of the date of elimination of such
requirement.
K:\MeasuresWearly Measures\2011\PA YPLAN ordinance for 2011-2012.doc
2
The City Manager is authorized, within the limits of funds appropriated therefore, to
provide for similar salary increments for other employees of the City Manager.
3. In order equitably to compensate sworn police officers assigned duties in a non-
uniform capacity and in lieu of provision by the Police Department of uniforms and accessories,
each such officer shall be accorded an annual salary increment of $600.00 payable on a bi-
weekly basis as a uniform allowance.
4. Each employee of the Fire-Emergency Medical Services Department hired by the
City as a Firefighter prior to April 18, 1991, who has received Emergency Medical Technician
certification and actively participates in the City's First Responder Program shall be accorded an
annual salary increment of$I,200 payable on a bi-weekly basis.
5. Each employee of the Fire-Emergency Medical Services Department who has
been certified to either the Specialist or Technician level for the handling of hazardous materials
and who is a member of the Regional Hazardous Materials Response Team shall be accorded an
annual salary increment of$I,200 payable on a bi-weekly basis.
6. Each employee of the Fire-Emergency Medical Services Department who has
been certified and performs Fire Inspector duties as part of the Fire Prevention Program assigned
by the Fire-EMS Chief shall be accorded an annual salary increment of $1,500 payable on a bi-
weekly basis.
7. The City Manager is authorized to continue a police career enhancement program
to provide pay incentives to police officers below the supervisory level. Such program may
include consideration for training, formal education, experience, and specialized assignments.
The annual pay supplement shall range from $1,050 to $4,684 payable on a bi-weekly basis.
K:\Measures\Yearly Measures\2011\PA YPLAN ordinance for 2011-2012.doc
3
8. The City Manager is authorized to continue a Community Policing Specialist
program to provide pay incentives to police officers. Such program may include consideration
for training and community participation. The annual pay supplement is two percent (2%) of
base salary.
9. The City Manager is authorized to continue a merit pay program for
Firefighter/Emergency Medical Technicians who attain an EMT-I or Paramedic certificate. The
annual pay supplement shall be in the amount of $4,000 payable on a bi-weekly basis. If a
qualified employee is receiving an EMT stipend, pursuant to the provisions of Paragraph 4,
above, then the employee shall, in addition to the EMT stipend, receive the difference between
such stipend and the merit pay authorized hereby.
10. A pay stipend of$100 per month, or $1,200 annually, paid monthly if the member
actually attends a regularly scheduled meeting during that month, shall continue to be awarded to
members of the City Planning Commission and the Board of Zoning Appeals upon attainment of
certification through the Virginia Certified Planning Commissioner Program and the Virginia
Certified Board of Zoning Appeals Program, respectively. New appointees will be required to
attain certification within .one year of the date of appointment.
11. A pay stipend of $100 per month, or $1,200 annually, paid monthly if the member
actu~lly attends a regularly scheduled meeting during that month, shall be awarded to members
of the Architectural Review Board. The requirement for certification of members by the
Virginia Certified Architectural Review Program, adopted by Council effective July 1, 2004, is
suspended until the Program has been fully developed and made operational by the Virginia
Department of Historic Resources (VHDR).
12. When any salary increase provided in paragraphs 7, 8, or 9 of this Ordinance
would cause an officer or employee to exceed the maximum annual pay range applicable to such
K:\MeasuresWearly Measures\20 II \PA YPLAN ordinance for 2011-20 12,doc
4
officer's or employee's position, such officer or employee shall receive a salary increase only in
such amount as will not exceed the maximum pay range for such officer's or employee's position.
13. Each employee of the Sheriffs office who meets qualifications for Master Deputy
Sheriff and has been appointed such by the Sheriff shall receive a five percent (5%) increase to
base annual salary. This increase shall be capped at no more than five percent (5%) above the
pay range maximum for a Deputy Sheriff. Any Master Deputy Sheriff who fails to meet
required qualifications and is removed from appointment by the Sheriff shall have the base
annual salary reduced by five percent (5%).
14. The City Manager is authorized to promulgate an administrative policy and
procedure to provide a pay stipend to eligible employees who use personal cell phones and
personal data assistants for City business. The monthly pay stipend, payable on a bi-weekly
basis, shall be $30 for a cell phone and $50 for a personal data assistant.
15. For the fiscal years beginning July 1,2010, and ending June 30, 2012, the annual
salaries of the Mayor, Vice-Mayor, and each member of Council shall be as follows:
Mayor
Vice-Mayor
Council Members
$19,050
$15,688
$14,816
For the fiscal year beginning July 1, 2012, and ending June 30, 2013, and for succeeding fiscal
years unless modified by action of this Council, the annual salaries of the Mayor, Vice-Mayor,
and each member of Council shall be as follows:
Mayor
Vice-Mayor
Council Members
$20,000
$16,560
$15,560
K:\MeasuresWearly Measures\20 11 \p A YPLAN ordinance for 2011-20 12,doc
5
16. The provisions of this ordinance shall be in full force and effect on and after
July 1, 2011.
17. Pursmmt to S 12 of the Roanoke City Charter, the second reading by title
, paragraph of this ordinance is hereby dispensed with.
ATTEST:
K:\MeasuresWearly Measures\2011 \p A YPLAN ordinance for 2011-2012,doc
P~Pllrr City Clerk.
6
J
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 9th day of May, 2011.
No. 39111-050911.
A RESOLUTION endorsing the update to the Capital Improvement Program submitted
by the City Manager by letter of May 9,2011.
WHEREAS, by letter of May 9, 2011, the City Manager has presented an update to the
City's Five-Year Capital Improvement Program for Fiscal Years 2012-2016 in the recommended
amount totaling $79,559,529.00;
WHEREAS, the Capital Improvement Program and the funding recommendation for
projects is affordable and consistent with previous discussions by City Council and actions taken
by City Council; and
WHEREAS, t4is Council is desirous of endorsing the recommended update to the Capital
Improvement Program;
THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke that this
Council endorses and concurs in the recommendations of the City Manager for a certain update
to the Five-year Capital Improvement Program for the City of Roanoke for Fiscal Years 2012-
2016, and the related funding recommendations, as set out in the letter of the City Manager dated
May 9,2011.
ATTEST:
K:\Measures\ Yearly Measures\20 II \captial improvement program 2012-16,doc
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 9th day of May, 2011.
No. 39112-050911.
AN ORDINANCE to appropriate funding for the FY 2012-2016 Update to the
Capital Improvement Program, amending and reordaining certain sections of the 2011-
2012 General, Capital Projects and Grant Funds Appropriations, and dispensing with the
secohd reading by title of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that the following
sections of the 2011-2012 General, Capital Projects and Grant Funds Appropriations be,
and the same are hereby, amended and reordained to read and provide as follows:
General Fund
Appropriations
Transfer to Capital Projects Fund 01-250-9310-9508 $ ( 75,000 )
Deer Culling 01-640-3530-2823 75,000
Capital Proiects Fund
Appropriations
Appropriated from General Revenue 08-300-9608-9003 300,000
Appropriated from General Revenue 08-300-9609-9003 100,000
Appropriated from General Revenue 08-300-9610-9003 100,000
Appropriated from General Revenue 08-530-9552-9003 500,000
VDOT Match 08-530-9575-9210 120,614
Contingency 08-530-9575-9220 351,608
Appropriated from General Revenue 08-530-9736-9003 49,820
Appropriated from General Revenue 08-620-9667 -9003 300,000
Revenues
Transfer from General Fund 08-110-1234-1037 1,822,042
Grant Fund
Appropriations
Local Match Funding for Grants 35-300-9700-5415 100,000
Revenues
Local Match Funding for Grants 35-300-9700-5207 100,000
Pursuant to the provisions of Section 12 of the City Charter, the second reading
of this ordinance by title is hereby dispensed with.
ATTEST:
CITY COUNCIL AGENDA REPORT
To:
Meeting:
, Su bject:
Honorable Mayor and Members of City Council
May 9, 2011
Capital Improvement Program Update for FY 2012-2016
Background:
The Capital Improvement Program (CIP) for Fiscal Years 2012-2016 is a plan
recommended for approval by City Council for anticipated capital project
expenditures to be incurred over the next five years and is a revision of the
Fiscal Years 2011-201 5 plan.
Considerations:
As part of the financial planning/budget development process City Council was
briefed on projects to be funded through additional bond issuance and cash.
The total Capital Improvement Program for Fiscal Years 2012-2016 is
comprised of capital projects with estimated expenditures of $79,559,529 as
outlined in Attachment A.
Council authorization of debt issuance is required for planned issuance each
fiscal year and is requested through a separate report at a Council meeting
after the adoption of the CIP Update to ensu re that the pu blic hearing notices
are published in accordance with code requirements.
The CIP anticipates debt issuance each year as outline below.
FY 20 1 2
· School Facility Maintenance and Improvements - $1,900,000
· Parks and Recreation Master Plan - Countryside - $1,500,000
· Digital Radio - $2,000,000
· Bridge Renovation - $1 ,030,000
· Storm Drain Improvements - $1,120,000
· Civic Center Improvements - $750,000
FY 2013
· School Facility Maintenance and Improvements - $2,000,000
· Parks and Recreation Master Plan - $1 ,250,000
· Digital Radio - $2,110,000
· Bridge Renovation - $1 ,100,000
· Storm Drain Improvements - $1 ,120,000
· Streets cape Improvements - $400,000
· Elmwood Park Improvements - $1,900,000
· Civic Center Improvements - $1,000,000
FY 2014
· School Facility Maintenance and Improvements - $5,000,000
· Parks and Recreation Master Plan - $1,500,000
· Storm Drain Improvements - $1,12-0,000
· Library Master Plan - $2,750,000
· Streetscape Improvements - $500,000
· Elmwood Park Improvements - $2,800,000
· Civic Center Improvements - $1,500,000
FY 2015
· School Facility Maintenance and Improvements - $5,000,000
· Parks and Recreation Master Plan - $1,500,000
· Bridge Renovation - $2,800,000
· Storm Drain Improvements - $1 ,120,000
· Library Master Plan - $800,000
· Civic Center Improvements - $1,500,000
FY 2016
· School Facility Maintenance and Improvements - $5,000,000
· Parks and Recreation Master Plan - $1 ,500,000
· Bridge Renovation - $2,600,000
· Storm Drain Improvements - $1,120,000
· Library Master Plan - $10,445,000
· Civic Center Improvements - $1,500,000
Funding budgeted for debt service is based on the capital project planning
model. Budgeted debt service funding not needed until bonds are issued and
debt service payments begin is used to cash fund selected projects or for a
specific purpose. Funding of $1,897,042 and of $100,000 is included in the
Transfer to Capital Projects Fund and Transfer to Grant Fund, respectively, and
may be appropriated to project accounts for FY 2012. Of these amounts,
$670,434, is recurring funding included in the Transfer to Capital Projects
account for Bridge Maintenance Projects, Stormwater Management and match
for the Virginia Department of Transportation projects.
During the budget development process, Council was advised of the
recommended use of excess debt funding for the Elmwood Park Improvements,
Center in the Square (third installment of capital contribution), Science Museum
of Western Virginia (third installment of capital contribution), Harrison Museum
of African American Culture (third installment of capital contribution), Capital
Project Contingency, Deer Culling and Grant Cash Match.
2
Recommended Action:
Approve a resolution endorsing the update to the CIP.
Appropriate $1,897,042 included in the FY 2012 Transfer to Capital Projects
Fund Account and appropriate $100,000 included in the FY 2012 Transfer to
Grant Fund to the respective accounts established by the Director of Finance for
the following projects:
· Bridge Maintenance - $500,000
· National Pollutant Discharge Elimination Systems (NPDES) Stormwater
Management - $49,820
· Local Match for Virginia Department of Transportation Highway projects -
$120,614
· Elmwood Park Improvements - $300,000
· Center in the Square - $300,000
· Science Museum of Western Virginia - $100,000
· Harrison Museum of African American Culture - $100,000
· Capital Project Contingency - $ 351 ,608
· Deer Culling - $75,000
· Grant Match - $100,000
-C/i/!-~-
CHRISTOPHER P. MORRILL
City Manager
Distribution:
Council Appointed Officers
Rita D. Bishop, Superintendent, Roanoke City Public Schools
Sherman M. Stovall, Asst. City Manager for Operations
Brian Townsend, Asst. City Manager for Community
Development
3
Buildings:
Library Master Plan $ - $ 8,812,435 $ 8,812,435
TOTAL. Buildings $ . $ 8,812,435 $ 8,812,435
Economic Development
Arts and Cultural Capital Contributions $ 500,000 $ 1,400,000 $ 1,900,000
TOTAL. Economic Development $ 500,000 $ 1,400,000 $ 1,900,000
Parks:
Countryside $ 1,500,000 $ - $ 1,500,000
Elmwood Park Improvements $ 300,000 $ 4,700,000 $ 5,000,000
Greenways and Trails $ 1,412,395 $ 714,635 $ 2,127,030
Parks and Recreation Master Plan $ - $ 5,766,132 $ 5,766,132
TOTAL. Parks $ 3,212,395 $ 11,180,767 $ 14,393,162
Schools:
School Energy (QSCB) Project $ 1,015,646 $ - $ 1,015,646
School Improvements $ 1,900,000 $ 17,000,000 $ 18,900,000
TOTAL. Schools $ 2,915,646 $ 17,000,000 $ 19,915,646
Storm Drains:
Neighborhood Storm Drain Program $ 1,231,891 $ 4,496,960 $ 5,728,851
TOTAL. Storm Drains $ 1,231,891 $ 4,496,960 $ 5,728,851
Streets, Sidewalks and Bridges:
Bridge Renovation/Replacement Program $ 2,191,232 $ 9,419,430 $ 11,610,662
Curb, Gutter and Sidewalk Program $ 301,680 $ 8,000 $ 309,680
Streetscape Project Improvements $ 507,684 $ 900,000 $ 1,407,684
VDOT Highway Projects $ 1,840,014 $ 1,433,283 $ 3,273,297
TOTAL. Streets, Sidewalks and Bridges $ 4,840,610 $ 11,760,713 $ 16,601,323
Civic Center Fund:
Civic Center Renovations $ 750,000 $ 5,500,000 $ 6,250,000
TOTAL. Civic Center Fund $ 750,000 $ 5,500,000 $ 6,250,000
Technology. Fund:
Digital Radio Upgrade $ 4,688,058 $ - $ 4,688,058
Financial Application Integration $ 375,268 $ 894,786 $ 1,270,054
TOTAL. Technology Fund $ 5,063,326 $ 894,786 $ 5,958,112
GRAND TOTAL. All Funds $ 18,513,868 $ 61,045,661 $ 79,559,529
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 9th day of May, 2011.
No. 39113-050911.
AN ORDINANCE to appropriate funding from the Economic and Community
Development Reserve to the YMCA Aquatic Center and Comprehensive Greenway Trail
projects, amending and reordaining certain sections of the 2011-2012 Capital Projects
Fund Appropriations, and dispensing with the second reading by title of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that the following
sections of the 2011-2012 Capital Projects Fund Appropriations be, and the same are
hereby, amended and reordained to read and provide as follows:
Appropriations
Appropriated from General Revenue
Appropriated From General Revenue
Fund Balance
Economic and Community Development
Reserve - Unappropriated
08-620-9757 -9003
08-620-9753-9003
$ 200,000
200,000
08-3365
(400,000)
Pursuant to the provisions of Section 12 of the City Charter, the second reading
of this ordinance by title is hereby dispensed with.
CITY COUNCIL AGENDA REPORT
To:
Meeting:
Su bject:
Honorable Mayor and Members of City Council
May 9, 2011
Appropriation of FY 2011-12 Funds for the YMCA Aquatic
Center and Greenway Projects
Background:
Beginning in fiscal year 2002, the City of Roanoke committed to a $2.0
million investment, to be paid in $200,000 increments over a 10-year period
to the Downtown Family YMCA. To date, $1.8 million has been appropriated
for this project. Fu nds cover costs associated with the design and
construction of a new central branch YMCA complex. City residents receive a
discounted membership rate, which allows them to visit any YMCA facility,
including the facility in the City of Salem.
Beginning in fiscal year 2002, the City of Roanoke also committed to
contributing $200,000 per year for 10 years for a total of $2.0 million to the
Roanoke River Greenway proiect and qreenways development. To date, the
City has appropriated $1.8 million for this development process. Greenways
have become a valued commodity for communities across the United States
since they are viewed as an essential amenity that encourages economic
development and enhances quality of life. They connect people to various
aspects of a community such as the parks, shops, schools and
neighborhoods.
Recommended Action:
Adopt the accompanying budget ordinance to appropriate $200,000 from
the Economic and Community Development Reserve to the Downtown Family
YMCA Account No. 08-620-9757-9003 and appropriate $200,000 from the
Economic and Community Development Reserve to the Greenways
Development Account No. 08-620-9753-9003.
~~-
Christopher P. Morrill
City Manager
c: Council Appointed Officers
Sherman M. Stovall, Assistant City Manager for Operations
R. Brian Townsend, Assistant City Manager for Community
Development
Amelia C. Merchant, Director of Management & Budget
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 9th day of May, 2011.
No. 39114-050911.
AN ORDINANCE to appropriate funding from the Economic and Community
Development Reserve to the Enterprise Zone Far;ade project, amending and reordaining
certain sections of the 2011-2012 Capital Projects Fund Appropriations, and dispensing
with the second reading by title of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that the following
sections of the 2011-2012 Capital Projects Fund Appropriations be, and the same are
hereby, amended and reordained to read and provide as follows:
Appropriations
Appropriated from General Revenue
Fund Balance
Economic and Community Development
Reserve - Unappropriated
08-310-9849-9003
$ 100,000
08-3365
(100,000)
Pursuant to the provisions of Section 12 of the City Charter, the second reading
of this ordinance by title is hereby dispensed with.
ATTEST:
CITY COUNCIL AGENDA REPORT
To:
Meeting:
Subject:
Honorable Mayor and Members of City Council
May 09, 2011
Appropriation of FY 12 Funds for Enterprise Zone
Background:
A revised Virginia Enterprise Zone program was established by the General
Assembly in 2005 through the Virginia Enterprise Zone Act. An Enterprise Zone
is a geographically defined area designated by the Governor. The state and
local government enter into a partnership to encourage business expansion and
recruitment by offering both state and local incentives. The City of Roanoke
has two main zones, Zone 1 A and Zone 2. Zone 1 A has one sub zone and Zone
2 has two additional sub zones. The main difference between the zones is that
the building facade grant is available only in Zone 1 A and its subzone which
incorporates the older industrial areas in the core of the City and downtown
and the maximum caps differ slightly for certain fee rebates and programmatic
incentives. There is a Parking Lot grant, which is exclusive to Zone 2. This
grant provides incentives to businesses to pave gravel parking lots that have a
direct connection to a City storm water detention pond, in order to decrease
ongoing, long-term maintenance of these facilities.
Considerations:
A requirement of designation is that the City of Roanoke offers certain local
incentives. These incentives were set forth in the original application and
subsequent amendments approved by City Council. In order for the City of
Roanoke to continue to offer the local incentives as set forth in the designation
application and subsequent amendments, an annual appropriation of funds is
needed. Based on funds remaining from previous appropriations, additional
funding in the amount of $100,000 is required for related grants for Fiscal Year
2012. The building facade improvement program has become a very popular
and useful tool in Enterprise Zone 1 A over the past several years. As of April of
this fiscal year, $149,802.96 in facade grant funding leveraged approximately
$1 ,110,989.00 in additional estimated private investment in bu i1ding facade
improvements. In many cases, these facade improvements are part of overall
building rehabilitation projects which result in additional real property
investment.
Recommended Action:
Adopt the accompanying budget ordinance appropriating $100,000 from the
Economic and Community Development Reserve to the Enterprise Zone Fa<;ade
account number 08-310-9736-9003 as established by the Director of Finance.
at~---
CHRISTOPHER P. MORRILL
City Manager
Distribution:
Council Appointed Officers
R. Brian Townsend, Assistant City Manager for Community
Development
Sherman M. Stovall, Assistant City Manager for Operations
Amelia C. Merchant, Director of Management & Budget
Robert Ledger, Economic Development Manager
2
~
'\~~
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 9th day of May, 2011.
No. 39115-050911.
A RESOLUTION approving the 2011-2012 Annual Update ("Annual Update") to the 2010-
2015 Consolidated Plan and authorizing the City Manager, or the City Manager's designee, to submit
the approved Annual Update to the United States Department of Housing and Urban Development
("HUD") for final review and approval, and authorizing the execution of all necessary documents
pertaining to such Annual Update.
WHEREAS, in order to receive Community Development Block Grant, HOME Investment
Partnerships, and Emergency Shelter Grant funding, HUD requires that entitlement localities such as
the City of Roanoke submit a 5-year Consolidated Plan and Annual Updates;
WHEREAS, opportunities for community input regarding the Annual Update were provided
at public meetings held November 16, 2010, and March 29, 2011, and at a City Council public
hearing on April 28, 2011, by a 30-day public review and comment period beginning April 4, 2011,
and ending May 3, 2011, by dissemination 0 f information to all library branches, the Law Library, the
Roanoke Redevelopment and Housing Authority main offices, the City Clerk's office and HUD
Community Resources Division for public inspection, by letters to a mailing list of interested
individuals and organizations, including the Roanoke Neighborhood Advocates, and by publishing
information in local print media and on the City's web site; and
WHEREAS, the Annual Update must be approved by this Council and received by HUD on
or about May 15,2011, to ensure timely receipt of new entitlement funds.
THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke that the Annual
Update is hereby approved; and
R-Approval of20 11-20 12 HUD Plan.doc
1
BE IT FURTHER RESOLVED that the City Manager, or the City Manager's designee, is
hereby authorized, for and on behalf ofthe City, to submit the approved Annual Update to HUD for
final review and approval, and to execute all necessary documents pertaining to such Annual Update,
such documents to be approved as to form by the City Attorney, as more particularly set forth in the
City Manager's report dated May 9,2011, to this Council.
R-Approval of2011-2012 HOD Plan,doc
2
CITY COUNCIL AGENDA REPORT
To:
Meeting:
Su bject:
Honorable Mayor and Members of City Council
May 9, 2011
Approval of the 2011-2012 Annual Update to the 2010-2015 HUD
Consolidated Plan
Background:
In order to receive Community Development Block Grant (CDBG), HOME
Investment Partnerships (HOME), and Emergency Shelter Grant (ESG) funding,
the u.s. Department of Housing and Urban Development (HUD) requ ires that
localities such as the City of Roanoke submit a 5-year Consolidated Plan (CP)
and Annual Updates (AU). The City's current, HUD-approved five-year CP covers
the period from July 1, 2010, to June 30, 2015, and was developed through an
extensive process beginning in 2008. Public participation in the CP included
public meetings to obtain community input, information disseminated to the
Roanoke Neighborhood Advocates (RNA) and neighboring localities, information
made available on the City's website and in the print media and announcements
to a mailing list of more than 400 organizations and individuals.
Considerations:
In a letter dated April 15, 2011, Council Members received a summary version
of the draft 2011-2012 AU, which included the CDBG, HOME and ESG funding
recommendations for Fiscal Year 2011-2012 and related information.
Comparable information was also provided to City Council on April 18, 2011, in
a section of the City's Recommended Resource Allocation Plan.
As with the five-year CP, outreach to engage the public in the 2011-2012 AU
process took several forms. Public meetings were held November 16, 2010,
and March 29, 2011, as well as a City Council public hearing on April 28, 2011.
Those attending the March 29th meeting received the summary version of the
AU provided to City Council. The plan was made available on the City's website
and was also provided to RNA members and neighboring localities. Ads were
placed in the local print media and letters to the mailing list informed
interested parties about the upcoming meetings, how to obtain additional
information and how to comment. Copies of the complete draft 2011-2012 AU
were placed at all library branches and the Law Library, the Roanoke
Redevelopment and Housing Authority main offices, the City Clerk's office and
the HUD Community Resources Division,for public, inspection for a 30-day
period beginning April 4,2011.
City staff estimates the following amounts will be available from the indicated
sources:
New HUD Entitlements
Estimated New Program Income
'-- Local Funds (for HOME Match and Administrative Use)
Estimated Prior Year Excess Program Income
Estimated Prior Year Carry-over
Total HUD Funds
$1,882,163
448,833
25,750
80,000
928.038
$3,364,784
The amount for new entitlements above reflects City staff's assumption that
new CDBG and HOME funds will decrease by 35% compared to the current year.
HUD has recently advised that the decrease at the national level will more likely
be in the 16.5% range. However, HUD has not yet provided the City's
allocations. Given this, staff is' recommending approval of the plan as
presented, with the likelihood that an amendment of the AU will be required
early in the new fiscal year. Staff will return to Council for approval of such an
amendment defining the uses of any additional funds.
To ensure that the City's HUD fiscal year begins on July 1, 2011, HUD must
receive the Annual Update on or about May 15, 2011.
Recommended Action:
Approve the 2011-2012 Annual Update, as provided on the compact disk
accompanying this report, and authorize the City Manager, or the City
Manager's designee, to submit the complete Annual Update to HUD for final
review and approval, including execution of all necessary documents pertaining
thereto, such documents to be approved as to form by the City Attorney.
{JjJp~---
CHRISTOPHER P. MORRILL
City Manager
Attachment: CD of 2011-2012 Annual Update
Distribution: Council Appointed Officers
Brian Townsend, Assistant City Manager for Community Development
Sherman M. Stovall, Assistant City Manager for Operations
Thomas N. Carr, Director of Planning, Building and Development
Frank E. Baratta, Budget Team Leader
2