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Home My WebLink AboutCouncil Actions 06-06-11 ROSEN 39123-060611 ROANOKE CITY COUNCIL INFORMAL SESSION JUNE 6, 2011 9:00 A.M. EOC CONFERENCE ROOM ROOM 159 AGENDA Can to Order -- Roll Call - Council Member Ferris was late. A communication from Mayor David A. Bowers requesting that Council convene in a Closed Meeting to discuss vacancies on certain authorities, boards, commissions and committees appointed by Council, pursuant to Section 2.2-3711 (A)(1), Code of Virginia (1950), as amended. (6-0) At this point, Council Member Ferris arrived at the meeting (9:07 a.m.) A communication from Council Member Anita J. Price, Chair, Roanoke City Council Personnel Committee, requesting that Council convene in a Closed Meeting to discuss annual performance evaluations of Council-Appointed Officers, pursuant to Section 2.2- 3711 (A)(1), Code of Virginia (1950), as amended. (7-0) A communication from the City Manager requesting that Council convene in a Closed Meeting to discuss the disposition of publicly-owned property located at 425 Church Avenue, S. W., where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the public body, pursuant to Section 2.2- 3711 (A)(3), Code of Virginia (1950), as amended. (7-0) ITEMS LISTED ON THE 2:00 P.M. COUNCIL DOCKET REQUIRING DISCUSSION/CLARIFICATION AND ADDITIONS/DELETIONS TO THE 2:00 P.M. AGENDA. NONE. 1 TOPICS FOR DISCUSSION BY THE MAYOR AND MEMBERS OF COUNCIL. 2011 Virginia Municipal League Conference in Henrico County from October 2 - 4, 2011. Matter deferred until June 20 Council meeting for continued discussion. BRIEFINGS: . Solid Waste Can Placement City Code Amendment . Public Library E-Book Rollout 20 minutes 20 minutes At this point, Elder Lea left the meeting (10:10 a.m.) . Art Commission Funding Committee Report . Human Services Committee Report 20 minutes 20 minutes THE COUNCIL MEETING WAS RECESSED UNTIL 2:00 P.M., IN THE COUNCIL CHAMBER, ROOM 450, NOEL C. TAYLOR MUNICIPAL BUILDING FOR A CLOSED MEETING. 2 ROANOKE CITY COUNCIL REGULAR SESSION JUNE 6, 2011 2:00 P.M. CITY COUNCIL CHAMBER AGENDA 1. Call to Order--RolI Call. Elder Lea arrived late. The Invocation was delivered by The Reverend Christopher Yopp, Pastor, First Christian Church. The Pledge of Allegiance to the Flag of the United States of America was led by Mayor David A. Bowers. Welcome. Mayor Bowers. NOTICE: Today's Council meeting will be televised live and replayed on RVTV Channel 3 on Thursday, June 9 at 7:00 p.m., and Saturday, June 11 at 4:00 p.m. Council meetings are offered with closed captioning for the hearing impaired. ANNOUNCEMENTS: THE PUBLIC IS ADVISED THAT MEMBERS OF COUNCIL RECEIVE THE CITY COUNCIL AGENDA AND RELATED COMMUNICATIONS, REPORTS, ORDINANCES AND RESOLUTIONS, ETC., ON THE THURSDAY PRIOR TO THE COUNCIL MEETING TO PROVIDE SUFFICIENT TIME FOR REVIEW OF INFORMATION. 3 THE CITY CLERK'S OFFICE PROVIDES THE MAJORITY OF THE CITY COUNCIL AGENDA ON THE INTERNET FOR VIEWING AND RESEARCH PURPOSES. TO ACCESS AGENDA MATERIAL, GO TO THE CITY'S HOMEPAGE AT WWW.ROANOKEVA.GOV.CLlCK ON THE GOVERNMENT ICON. NOTICE OF INTENT TO COMPLY WITH THE AMERICANS WITH DISABILITIES ACT. SPECIAL ASSISTANCE IS AVAILABLE FOR DISABLED PERSONS ADDRESSING CITY COUNCIL. EFFORTS WILL BE MADE TO PROVIDE ADAPTATIONS OR ACCOMMODATIONS BASED ON INDIVIDUAL NEEDS OF QUALIFIED INDIVIDUALS WITH DISABILITIES, PROVIDED THAT REASONABLE ADVANCE NOTIFICATION HAS BEEN RECEIVED BY THE CITY CLERK'S OFFICE. PERSONS WISHING TO ADDRESS COUNCIL WILL BE REQUIRED TO CONTACT THE CITY CLERK'S OFFICE PRIOR TO THE MONDAY COUNCIL MEETING, OR REGISTER WITH THE STAFF ASSISTANT AT THE ENTRANCE TO THE COUNCIL CHAMBER PRIOR TO COMMENCEMENT OF THE COUNCIL MEETING. ONCE THE COUNCIL MEETING HAS CONVENED, THERE WILL BE NO FURTHER REGISTRATION OF SPEAKERS, EXCEPT FOR PUBLIC HEARING MATTERS. ON THE SAME AGENDA ITEM, ONE TO FOUR SPEAKERS WILL BE ALLOTTED FIVE MINUTES EACH; HOWEVER, IF THERE ARE MORE THAN FOUR SPEAKERS, EACH SPEAKER WILL BE ALLOTTED THREE MINUTES. ANY PERSON WHO IS INTERESTED IN SERVING ON A CITY COUNCIL APPOINTED AUTHORITY, BOARD, COMMISSION OR COMMITTEE MAY CONTACT THE CITY CLERK'S OFFICE AT 853-2541, OR ACCESS THE CITY'S HOMEPAGE TO OBTAIN AN APPLICATION. THE COUNCIL OF THE CITY OF ROANOKE IS SEEKING APPLICATIONS FOR THE FOLLOWING CURRENT OR UPCOMING VACANCIES: ROANOKE ARTS COMMISSION - ONE VACANCY ROANOKE CITY SCHOOL BOARD - ONE VACANCY ROANOKE CIVIC CENTER COMMISSION - ONE VACANCY ROANOKE NEIGHBORHOOD ADVOCATES - ONE VACANCY ROANOKE PUBLIC LIBRARY BOARD - ONE VACANCY 2. PRESENTATIONS AND ACKNOWLEDGEMENTS: A proclamation declaring the week of June 12 - 18, 2011 as Roanoke Navy Week. The Mayor presented the proclamation to Diana Alloway, Lieutenant Commander, Commanding Officer, Navy Operational Support Center. 4 3. HEARING OF CITIZENS UPON PUBLIC MATTERS: CITY COUNCIL SETS THIS TIME AS A PRIORITY FOR CITIZENS TO BE HEARD. ALL MATTERS WILL BE REFERRED TO THE CITY MANAGER FOR RESPONSE, RECOMMENDATION OR REPORT TO COUNCIL, AS HE MAY DEEM APPROPRIATE. At this point, Elder Lea entered the meeting (2:39 p.m.) The following individuals appeared before.the Council: Lloyd Long, Chris Craft, Robert Gravely, Evelyn Bethel, and Estelle McCadden. The Mayor advised that the City Attorney had requested that the Council immediately convene in a Closed Meeting to consult with legal counsel on a specific legal matter relating to pending litigation requiring the provision of legal advice, pursuant to Section 2.2-3711(A)(7), Code of Virginia (1950), as amended. Council Member Ferris moved that the Council concur in the request of the City Attorney to convene in Closed Meeting to discuss the abovementioned matter. The motion was seconded by Vice-Mayor Trinkle and unanimously adopted. At 2:50 p.m., the Mayor declared the meeting in recess for a Closed Meeting to discuss the abovementioned matter. At 3:26 p.m., the meeting was reconvened in the Council Chamber, Mayor Bowers presiding, with all Members of the Council in attendance, with the exception of Council Member Rosen. 4. CONSENT AGENDA (APPROVED 6-0) ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE BY THE MEMBERS OF CITY COUNCIL AND WILL BE ENACTED BY ONE MOTION. THERE WILL BE NO SEPARATE DISCUSSION OF THE ITEMS. IF DISCUSSION IS DESIRED, THE ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND CONSIDERED SEPARATELY. C-1 Minutes of the regular meetings of Council held on Monday, April 4, 2011, and Monday, April 18, 2011 and recessed until Thursday, April 28, 2011. RECOMMENDED ACTION: Dispensed with the reading of the minutes and approved as recorded. 5 C-2 A communication from the City Clerk advising of the resignation of Laura Rawlings as a member of the Roanoke Civic Center Commission, effective immediately. RECOMMENDED ACTION: Accepted the resignation and received and filed the communication. C-3 A communication from the City Clerk advising of the resignation of Andrew Williams as a member of the Roanoke Public Library Board, effective immediately. RECOMMENDED ACTION: Accepted the resignation and received and filed the communication. C-4 Reports of qualification of the following individuals: The Honorable David B. Trinkle and M. Rupert Cutler as City representatives of the Roanoke Valley Area Metropolitan Planning Organization for three-year terms of office ending June 30, 2014; Christopher P. Morrill as a City representative of the Roanoke Valley-Alleghany Regional Comprehensive Economic Development Strategy Committee for a three-year term of office ending March 31,2014; Susan Egbert as a member of the Roanoke Arts Commission for a three-year term of office ending June 30, 2014; James B. Lee as a City representative of the Roanoke Valley Greenway Commission for a three-year term of office ending June 30, 2014; Robert Lewis Leftwich as a City representative of the Roanoke Valley Regional Cable Television Committee for a three-year term of office ending June 30, 2014; Meg Munton and Curtis Mills as members of the Personnel and Employment Practices Commission for three-year terms of office ending June 30,2014; Louise Kegley and Richard Clark as member of the Mill Mountain Advisory Committee for three-year terms of office ending June 30, 2014; and 6 Susan Koch for a three year term of office ending June 30, 2014; and Marianne Gandee to fill the unexpired term of Lauren D. Saunders ending June 30, 2013, as members of the Roanoke Public Library Board. RECOMMENDED ACTION: Received and filed. At this point, Council Member Rosen entered the meeting (3:30 p.m.) REGULAR AGENDA 5~ PUBLIC HEARINGS: NONE. 6. PETITIONS AND COMMUNICATIONS: NONE. 7. REPORTS OF CITY OFFICERS AND COMMENTS OF CITY MANAGER: a. CITY MANAGER: BRIEFINGS: NONE. ITEMS RECOMMENDED FOR ACTION: 1. Acceptance and appropriation of funds donated from Virginia Museum of Transportation for research, survey and nomination work associated with the listing of the Museum on the Virginia Landmarks Register and National Register of Historic Places. Adopted Resolution No. 39123-060611 and Budget Ordinance No. 39124-060611 (7-0). 2. Acceptance and appropriation of the Certified Local Government grant funds from the Virginia Department of Historic Resources to undertake a historic survey and inventory for two City neighborhoods. Adopted Resolution No. 39125-060611 and Budget Ordinance No. 39126-060611 (7-0). 3. Approval and appropriation/transfer of funds for a one-time stipend to all full-time and permanent part-time employees to recognize contributions made during this period of economic downturn; and replacement of Fire-EMS apparatus. Adopted Ordinance No. 39127-060611 and Budget Ordinance No. 39128-060611 (7-0). 7 4. Amendment to the Solid Waste Management Section of the City Code in order to clarify that the front porch is not part of the definition of "principal building"; and authorization to allow a container to be placed in an alternative location, if it is not practical to place behind the "principal building". Adopted Ordinance No. 39129-060611 (7-0). 5. Transfer of Virginia Department of Transportation (VDOT) Revenue Sharing funds for sidewalk maintenance. Adopted Budget Ordinance No. 39130-060611 (7-0). 6. Transfer of funds in connection with recommendations of the Human Services Advisory Board for funding to qualified agencies for Fiscal Year 2011-2012. Adopted Resolution No. 39131- 060611 and Budget Ordinance No. 39132-060611 (7-0). 7. Transfer of funds in connection with recommendations of the Roanoke Arts Commission for funding to specific agencies for Fiscal Year 2011-2012. Adopted Resolution No. 39133-060611 and Budget Ordinance No. 39134-060611 (7-0). COMMENTS BY CITY MANAGER. The City Manager gave brief remarks regarding the RVTV Award of Distinction in the 17th Annual Communicator Awards for the "Eat For Education" PSA; eBook Expo celebration of free downloadable eBooks at Roanoke Public Libraries on Thursday, June 9 from 6:00 p.m.- 8:00 p.m., However Mezzanine, Roanoke Main Library; and Family Fun and Safety Fair on Saturday, June 18 from 10:00 a.m. - 2:00 p.m., at the Roanoke Main Library. Mr. Morrill mentioned that there was fire at the Villa Heights Recreation Center which heavily damaged the roof and attic of the home, adding that the fire was being considered as arson. b. CITY ATTORNEY: 1. Readoption and reenactment of the Code of the City of Roanoke (1979), as amended. Adopted Ordinance No. 39135-060611 (7-0). c. DIRECTOR OF FINANCE: 1. Financial Report for the month of April 2011. Received and filed. 8 8. REPORTS OF COMMITTEES: NONE. 9. UNFINISHED BUSINESS: NONE. 10. INTRODUCTION AND CONSIDERATION OF ORDINANCES AND RESOLUTIONS: NONE. 11. MOTIONS AND MISCELLANEOUS BUSINESS: a. Inquiries and/or comments by the Mayor and Members of City Council. The Mayor pointed out that the 2011 VML Conference to be discussed further at the June 20 Council meeting. Council Member Bestpitch asked that the remarks of Estelle McCadden regarding the erection of modular homes in the Melrose- Rugby neighborhood be investigated by the City Manager. b. Vacancies on certain authorities, boards, commissions and committees appointed by Council. The following individuals were reappointed/appointed by the Council: Dustin Akers was appointed as a member of the Roanoke Neighborhood Advocates to fill the unexpired term of Christina Brannan ending June 30, 2012. Harvey Brookins was appointed as a City representative of the Western Virginia Water Authority to fill the unexpired term of Robert Lawson, Jr., ending June 30, 2012. Letitia Smith was reappointed for a three-year term of office as a member of the Personnel and Employment Practices Commission ending June 30, 2014. Kenny Garrett was appointed as a member of the Towing Advisory Board to filling the unexpired term of Stan Smith ending October 31, 2011. King Tower was appointed to replace Stanley Breakell as a member of the Roanoke Public Library Board for a three-year term of office commencing July 1, 2011 and ending June 30, 2014. 9 Adhondrea Brooks was appointed to replace Michael Loveman as a member of the Mill Mountain Advisory Committee for a three-year term of office commencing July 1, 2011 and ending June 30, 2014. Mayor David A. Bowers was reappointed as an elected official of the Roanoke Valley-Alleghany Commission for a three-year term of office ending June 30, 2014. Ssunny Shah and Barton Wilner were reappointed and Gary Walton and Lee Wilhelm, III, were appointed as City representatives of the Roanoke Valley Convention and Visitors Bureau Board of Directors for terms of one-year ending June 30, 2012. At 4:11 p.m., the Council Meeting was recessed for a Closed Meeting to discuss annual performance evaluations of the Director of Finance and Municipal Auditor. The Council Meeting reconvened at 5:39 p.m., Council Member Rosen left during the Closed Meeting. CERTIFICATION OF CLOSED MEETING. (6-0) 12. ADJOURN - 5:40 P.M. 10 CITY OF ROANOKE OFFICE OF THE MAYOR 215 CHURCH AVENUE, S.w., SUITE 452 ROANOKE, VIRGINIA 24011-1594 TELEPHONE: (540) 853-2444 FAX: (540) 853-1145 DAVID A. BOWERS Mayor June 6, 2011 The Honorable Vice-Mayor and Members of the Roanoke City Council Roanoke, Virginia Dear Members of Council: This is to request a Closed Meeting to discuss vacancies on certain authorities, boards, commissions and committees appointed by Council, pursuant to Section 2.2-3711 (A)(1), Code of Virginia (1950), as amended. Sincerely, ~~~~hfIMV-- ~~ -,..~ David A. Bowers Mayor DAB:ctw CITY OF ROANOKE CITY COUNCIL 215 Church Avenue, S.w. Noel C. Taylor Municipal Building, Suite 456 Roanoke, Virginia 240Il-I536 Telephone: (540) 853-2541 Fax: (540) 853-Il45 Council Members William D. Bestpitch Raphael E. "Ray" Ferris Sherman P. Lea Anita J. Price Court G. Rosen David B. Trinkle DAVIDA. BOWERS Mayor June 6, 2011 The Honorable Mayor and Members of the Roanoke City Council Roanoke, Virginia Dear Mayor Bowers and Members of Council: This is to request a Closed Meeting to discuss a personnel matter, being the annual performance evaluations of Council-Appointed Officers, pursuant to Section 2.2-3711 (A)(1), Code of Virginia (1950), as amended. Sincerely, Anita J. Price, Chair City Council Personnel Committee AJP:ctw CITY COUNCIL AGENDA REPORT To: Meeting: Subject: Honorable Mayor and Members of City Council June 6, 2011 Request for Closed Meeting This is to request that City Council convene a closed meeting to discuss the disposition of publicly-owned property being the old YMCA, located at 425 Church Avenue, where discussion in an open meeting would adversely affect. the bargaining position or negotiating strategy of the public body, pursuant to 92.2-3711.A.3, Code of Virginia (1950), as amended. . RISTOPHER P. MORRILL City Manager Distribution: Council Appointed Officers ~ Bnefi~ No. I City of Roanoke Solid Waste Management Trash Containers (Big Blues) Placement and Storage -..... "..... '...:......... .. ........ "......:" "', ,..... ..... ' .. ........ .... ~.. .. .. ...... .. ;.~.:~'\::{;':,' _ ,",,':.:;;;,...,"'.. ........ ,..:,::<(',yY?:_,:,',:< "," .. :c. ...... ,'" ~'..'i.'..;/- ',-_ : ',' "'-co" -."...... .. ....... " ......::,_." 'c"/,>. .- .... "-':,':", Prior-to collection, City Code identifies times for trash contai.ner lacement . No earlier than 7:00 p.m. on the eve of collection . . No later than 7:00 a.m. on 'the day of collection <; ,: :"~'~~.' ~. \ .r': ~. }~r .~. ~ '; .. , ~ Following collection, removal and storage requires: .. Removal from the street no later than 7:00 a.m. on the day following collection . Remainder of the time, storage shall be no closer to the street than the principal building Placement and storage . Ongoing compliance efforts by collection inspectors . Neighborhood leaders seeking our support with problem of containers being stored on or beside front porch . Clarification desired for "principal building" definition Storage Issues . Collaboration among SWM, City Attorney and RNA . Council Report on June 6th agenda to amend code definition for "principal building" . Structure designed to be used for residential purposes... .shallnot include a front porch. ~- ROANOKE On the porch is not compliant Front yard is not compliant '- - ~---.j,' -'-,.,'~- ~ ----;;- \ \\ ". . \ - -----~ ---_.......~ L I Beside porch; in front of principal building - not c.ompliant .. ,'. . '. ~ ROANOKE Behind principal structure - compliant Ideal - behi d n house , ,_..,~--, . '.,,", .._._.-.......,---.- . ,.' -'"""'1 - ~.,~.~".~~~~,."...., ''"'1='1t ~ --'t --.......--.....'-.- .. -,_.>~--" .-..-..,.- . . . . Bnc~((lj !\b, a Roanoke Public Librari:es , Sheila S. Unjlberger Director of L,ibraries :. .. . .""'. ". 2008-2009, . . . ,: ..' Review of eBooks s,~rvices-cost prohibitive;JitJ~C~noI9gyunde'1~lq,p'ed. . 2010 Library plan nil'!\:i?t~~~1i December20if)':<f:;:,;;;(",:';:'i:tl::.'i~';~;' ..... Able to reducecost;;bi'}~, Botetourt County liOrari.' Februa 2011 to Presen . ..... '..,. ',. Implementation began -;ee~$Q;~$:;bpenirlg devel.oped/.W~psi~te> ....... desig n, joi nt pol icies., shared .eBook<puirchas~~(::~.r.9iniQ.g,!t~0hR~,I(),~.~.i}~.m~;t publicity. .' '. June 6, 2011 Ebooks at the Library go "live" to the public at 10 am. June 9, 2011 Ebook Expo event at the Main Library 6-8 p.m. : I ~"."'.,... " L :,. .. .~ ~. .. . . eBooks are digital aild in. these basicform~ts : eBook formats: AdobeERMiB,., . Adobei'R(j~' Amazon":;' ., Audio Book FeJrm'at 'WMA(Wi'Od" MP3(AudiO) , >'': ;.. '.,' ,-". Li brary ebookswork,a~~~m,~l~l;ple.'for~'~t's(+cind~ ~..l c.",;" and devices . To get sta rted, you .Will'need'AdQf;Je;DigitCJ'),~I;~i~iQ,r:h.,a "'J;;AIilr;.l~(:)fS9~e~(i:J~,:~~~;3 Console - all free from our webslte. ' " · Adjustable font sizes makee-readingpo.pular with seniors' · e-ink allows reading in.bright sunshine · Touch screens are the trend . Apps to work with smartphones . Amazon just signed with OverDrive the Library's ebookvendor {Kindle} "~"""'.' ' ~'/~ ..... .~~~' v.' ,~~." .. . Many devices are a,~le to. read or playttteL.ibrary's e-titl~~.-H~re is.;a,li_~~K of the most popular devices: . .... "~c. ','. A more complete list of devices is at wwwD(Qn;celT'cdllT'~~ceD(C(O)m/rr~$(o)lUlrr(C(8}$/cdlrr(C .~"., . t"'.i~ ~'ill'.;, 'it"':'" . "s;t:~" .. . . .". .;;. Make sure you have aiLibrary card! Youwillrle.edittocheck out ebooks You can search for ebooks two ways : 1) Go to www.rvl.i~f()i~~~ select"search~~IY'for~I~~!r~~ic books"'in"the searc~~'~~%: ~;':n~~ ~~et~~1If}lfio~!,j:~i"seeo\t'~'i~Oq~~E~'~~9;With bo~~s;intraditiij/;g. , -.<,':'-' . - - ; ~ ,:,'~;" , .'- ':;~ JJ!e_....!n-'.!>r.'!'!'~Il?!'J" ,,~,~~. ~. Breaking dawn (eBook (downloadable)] Mever, Stepllenie, 1973- When 'fOU loved tile one ....ho was killin9y.Du, it left. .....OU no options. Ho.... could you Fun. how could 'tOu fight. wh' read more. _. Publisher: Little. Brown, Put> dete: 2008, Pages: 756 p, ; ISBN: 9780316032834 Item Info: 1 copy available at RVL Online. A Look Inside ~ '~Iill #1 Find more b'( this author Find more on these topic.s Nearby items on shelf You Found Title.. In Categoric", Al11cr'ic~n Literature ~\n t h rop olog 'I Commerce Doctdnill Thcolog'r' Economic His-tOf'/ Electdcal Engineering. Nuclear Engineering En.g~is.h. ~jtClrilturc Ii 0 I din 9 " Change Holdings Display RVlOnline Copies Material LOCBtion OVERDRfVE ::1 cBook D'o\'mlo~dablc (,'om O>IerD'fivc t~" (:.'~ '0....,. ~ ""' > ~.~..:.';:;.';1. ",~)i.: .. . . (' Or 2) Go to tlhe Library's q~w eBook website www.elib.rvl.info Digital Quick Search IJ!YAII eBooks Iif.) Audiobooks If':] Only Available Copies Advanced Search Browse Collections Audiobook Fiction Ill> AudioboOk Nonfiction OJ> Youth Audiobooks I;Jl> eBook Fiction Ci> eBook Nonfiction 0> Youth eBooks q Search Results " li:(,~,l,I!:Iri!jt,;,1 Getting Started Search within results: [[j Only show titles with copies availal}le OverDrive>~ Media Console FCt'I' AlJdicb~;; Search results: Showing 1 - 1 of 1 <Pr~\<'i'':'4;; I Adobe@Digital Edillons Title [il> Creator . , Release Date Most Popular Date Added To Site For e-SOt:\'t..3 " ~ Guided Tour' ' BrBalt~tng' DaH\in The Twilight Saga, Book '" b)'S-t-eph~f'l ie fvf,&}<'ef ,,' Help I FAQs ' Compatible Devices :Si:;.-n In &r~te t'ttlS ti~I!:? ..\dolle EPUB eBook t..ddt(l 'Naiting fist i-,dd to' 1~i'1\;(ish List on: a8iJ.OK"'CI)mpaU\j}le cornputers & devices ;:'1,,~t;::,:i'!.;;S l L'"~t j::'~;j"" :;,: F,-=".i':'L';:; I 1'-4';:')l:t:;.. · Choose your oW~IE;'~a(i~R;g time-7or14days · 3 eBooks I aueJiobooks at a time · Return them ,earl · Renew th~~l~ti~;; · Create awis~fijiili · Putholds'JJ'~,~':'i~~r!' available " , '0':-- ;fi;:"o',':, .~. ",.; · Never overdu'e-\~~pp~,~' i,,}~c;),lJ, 'i@~ioe · You can .burnWM~~,'~~ '. .." :Ib"fo'~ri.:ai;~~;(to'"dts'c:';'"':" · WMA audio book$;~(t~jijijj:~:IWays::i~~~~n'abl~::lt~;,you · Un I im ited acce$sto;33iOOg;L9;~tyQf:~~p~l'i'~I~" d,tg~t!~~~rk e books (Proj ect (;utenbutg:)' /Clb~ectIYoff~t,f1e libf:Cl.~~Si)' , ebook website · The Library will begin classes for citizens starting on J'une,g' · Classes will be taught at all library locations sta.rting in mid-June ,.. I .~ ,- ..~.'.. ) ., . ., "'".,.. :.. ~.,.~~., :~~. .. . . 'lJ~ "" .:t:h. .' " ...,,";;,;.,;r;: ~~~i':':~.,:" 'Iijl ern. , e1/ar;e. ,..'.' . ;;~\&'~;~- " '/.; . -.: ~, '~<".1'~:'::'~: ;.,;~~,,'...,X",_:':',\_}~I~~,;,:,' ::," - .. ' "l"t 8ne.H1 No.3 , ' ,.f . ~ C"'" /'/ '\~. .~< D Iii1 m IIJ I In < 'f'.'",'" Furnd~rng Recommendat~ons for FY 2011 =2012 . "-", ~ ~,' '\ i'.~ Process for 2011-2012 . Application reviewed and r,efined by agency funding advisory committee (AFAC) of Roanoke! arts commission (RAC) . Application reviewed by Office of Management and Budget . Mandatory workshop for applicant organizations held i~ January. This year Amelia Merchant, OMB Director, presented the city's BFO priorities. . Applications due in February . Interviews with applicants held in March . RAC approved AFAC recommendations in April . Organizations sent tentative funding levels in May a~ong with panel comments about'their application :,:. i; :... ' ~ '0 . '. , ,,~t , Members of Roanoke Arts Commission Agency Funding Advisory Committee . ' Sandra K. Brunk - Artist . Dr. Frank J. Eastburn - Retired . Lucy Lee - Community Vol~nteer . Dr. Tom McKeon - Executive Director, Roanoke Higher Education Center Application Content . Administrative Information . Agency Budget and Financial Statements . Program Information . Program Budget . Program Goals and Objectives . ,Economic Impact Information , . Representations and Agreement Signed by Board President . New Applicants must also supply Articles of Incorporation, Bylaws and IRS 501 (C) (3) Letter Guidelines . Must be a 501 (C) (3) . Must have been in business for three years . . Must apply for programmatic funding but can include administrative support up to 200/0 . May not receive more than 500/0 of entire agency funding from City of Roanoke Criteria Used to Rank Applicants . Community Need . Management of the Organization . Compliance with Council's 2005 Guidelines if applying for over $25,000 - Has a business plan - Board attendance is at least 750/0 - Board financial commitment is 1000/0 . Goals of the program further one or more of the City's BFO priorities, such as: - Educational Value - Economic Value - Livability a,. , .. 'il; '.; ~.. ,...::.>.;..:;........, o " Committee Also Considered The ., . . ~l :,..; - .. :'.,', '. -;., Following Factors ,....,.'....:.'...'......:....:..'..:, ',"-. .;.',.':.::." "i,"::'..':":"ii . Additional Revenue Sources, If applicable, the AFAC will consider the organization's efforts to obtain funding from other sources for this project in addition to City of Roanoke funds. . Financial need of the applicant for the requested grant (no points to be awarded but this should be considered when discussing amount of award) . Collaborative Efforts , .. FY 2012 Allocation Recommendations Qrganization Request Recommendation · Arts Council of the Blue Ridge Center in the Square · Community High School · Eleanor Wilson Museum · Grandin Theatre · Harrison Museum · Historical Society · Jefferson Center · Local Colors $24,000 $20,000 $15,000 $24,750 $5,000 $30,000 $23,750 $37,000 $24,500 $15,000 $0 $5,000 $20,000 $0 $25,000 $19,000 $25,000 $22,000 FY 2012 Allocation Recommendations Continued Qrganization · Mill Mountain Zoo · Opera Roanoke · Roanoke Valley Community Band · Roanoke Ballet Theatre · Roanoke Symphony Orchestra · Science Museum of Western VA · Southwest VA Ballet · Taubman Museum of Art · VA Museum of Transportation · Young Audiences of VA · Roanoke Arts Commission Request $19,550 $20,000 $4,500 $9,500 $40,000 $70,000 $10,000 $40,000 $40,000 $11 ,000 ' · Total Requests $468,550 Recommendation $15,000 $14,000 $1,000 $7,437 $25,000 $25,000 $8,000 $25,000 $2Q,000 $8,000 $1,000 Total Recommendations $280,437 . 1" ." Monitoring Process ~~ . Quarterly Reports gathered matching program goals to outcomes . Annual site visits conducted . When possible Arts and Culture Coordinator attends the actual program or event BrieFI~ No.4 City of Roano-ke Human Services Advisory Board Members II Gail Burruss, Blue Ridge Behavioral Health 11 Jane Conlin, City of Roanoke 11 Pam Kestner, Council of Community Services 1\1 Susan Reese, Regional Manager VDSS II James Ritchie, Citizen II LaJuan Thomas, Citizen II Rev. Quentin White, VA Medical Center . ~~~:.:!.. ~~~.:.1=t:~.....;.'~:, i~'-.~f. '.~~ . ":-\ Application Process Q The Board met -on numerous occasions to develop a new ap,plication that better aligned with Budgeting for Outcomes. E3 Applications were distributed to agencies on December 30,2011. GJ A pre-proposal conference was held on January 14, 2011 to review the application and to answer questions. [2J Applications were due by February 18, 2011. No applications were sU,bmitted late. ' Gl 48 applications totaling $713,144 were received from 35 organizations. One organization subsequently withdrew its application (YWCA). . I Application Review Process 18 Applications were distributed to Board members for indivi-dua-I review and scoring. 111 Meetings were held on March 23, 25, and April 21, 2011 to discuss applications. II Final scoring was submitted and average scores were calculated. II The Board met on April 21 to finalize recommendations for funding. Considerations in Scoring D Alignment between application and priorities set by the Human Services BFO team E] A fully completed application u Clarity and internal consistency of application [Sj Clarity and reasonableness of budget ~ Demonstration of need ~ Number of City of Roanoke residents served I Notification and Appeal Process " II Agencies were notified in writing as to their recommended funding level. They were also notified of their right to appeal. ilAppeals were _held on May 9, 2011 and eight agencies appealed. ill Some amendments to funding recommendations were made. The final recommendations appear on the chart attached. II Organizations were notified of the results of their appeal by mail. Agencies that Appealed o Adult Care Center o Boys and Girls Club D Brain Injury Services of South West Virginia, D Carilion C~inic Adolescent Health Centers Q CHIP Mental Health Services o Feeding America o Northw~st Child Development Center, D Roanoke Valley Speech and Hearing Center Family Service of Roanoke Valley - ACTION Program 24,587 25,000 25,000 ,_ LOA - Meals on Wheels 29,505 30,000 30,000 Greenvale School 16,719 18,000 17,000 Planned Parenthood Health Systems 7,868 12,000 8,000 Blue Ridge Independent Living Center 9,520 17,500 10,000 Roanoke Valley Interfaith Hospitality Network 5,000 5,500 5,500 Presbyterian Community Center - Pathfinders 5,000 5,000 5,000 Salvation Army - Turning Point 16,227 16,500 16,500 United Way of Roanoke Valley - Smart Beginnings - Star Quality Initiative 5,000 24,000 10,000 Mental Health America 5,010 5,000 5,000 Children's Trust - Children's Advocacy Center 5,000 5,000 5,000 Northwest Child Development Center 12,822 '24,950'- 13,000 Presbyterian Community Center - Pathways for Youth 8,851 10,000 10,000 Bradley Free Clinic - Dental Program 5,000 15,000 9,000 Family Service of Roanoke Valley - Homecare 15,047 15,500 15,100 Children's Trust - Children First Parent Education 8,851 9,000 8,850 Goodwill Industries of the Valleys 9,600 10,000 9,600 Family Service of Roanoke Valley - Individual/Family/Marriage Counseling 17,703 18,900 17,700 West End Center After School Program 19,670 30,000 19,600 Family Service of Roanoke Valley - Adults Plus , 14,752 15,000 14,700 Conflict Resolution Center - Court Connected Mediation 5,000 13,681 5,000 Conflict Resolution Center - Family Partnership Meeting Facilitation 0 12,000 5,000 Apple Ridge Farm 13,769 40,000 13,800 Bradley Free Clinic - Medical and Pharmacy Program 5,000 15,000 6,000 Blue Ridge Legal Services 11,802 14,793 11,800 Children's Trust - CASA Program 5,000 5,000 5,000 TRUST - Emergency and Transitional Housing 0 10,000 5,000 Adult Care Center of Roanoke Valley 5,507 8,000 5,000 CHIP of Roanoke Valley - Care Coordination Services 21,243 c 30,000 20,100 CHIP of Roanoke Valley - Family,Strengthening 23,604 30,000 22,400 Council of Community Services - Non-Profit Resource Center 5,638 9,000 5,600 Big Brothers/Big Sisters of SWV A . 0 20,000 5,000 Girl Scouts of Virginia Skyline Council 0 7,500 5,000 Community Youth Program at St. John's 11 ,802 15,000 10,000 Bethany Hall - Substance Abuse Treatment Program 5,000 15,000 5,000 Council of Community Services - 211 Virginia 0 12,000 0 / Roanoke Valley Speech and Hearing 0 5,000 0 Salvation Army - Red Shield Lodge 5,600 6,500 5,000 CHIP of Roanoke Valley - Mental Health Services 17,885 30,000 17,500 Carilion Clinic Children's Hospital - Adolescent Medicine Program 5,000 24,500 11 ,832 Brain Injury Services 0 18,400 0 YWCA - Focus Forward 5,000 7,800 0 Bethany Hall - Aftercare Program 0 6,000 0 Feeding America SW VA 5,000 15,000 0 Commonwealth Catholic Charities 5,000 7,000 0 YMCA of Roanoke Valley - Magic Place 5,000 10,000 0 Unified Human Services Transportation Systems RADAR :10,000 12,000 0 Boys and Girls Club 0 15,120 0 YMCA- Y -Achievers 5,000 N/A N/A Monitoring Services Provided by Council of Community Services 12,000 12,000 12,000 , TOTAL 430,582 713,144 430,582 CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: c1erk@roanokeva.gov JONATHAN E. CRAFf Deputy City Clerk STEPHANIE M. MOON, MMC Acting City Clerk June 8, 2011 CECELIA T. WEBB Assistant Deputy City Clerk Dustin R. Akers 2049 Windsor Avenue, S. W. Roanoke, Virginia 24015 Dear Mr. Akers: At a regular meeting of the Council of the City of Roanoke which was held on Monday, June 6, 2011, you were appointed as a member of the Roanoke Neighborhood Advocates, to fill the unexpired term of Christina Brannan ending June 30, 2012. Enclosed you will find a Certificate of your appointment and an Oath or Affirmation of Office which may be administered by the Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which you were appointed. Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your appointment and each member is required lito read and become familiar with provisions of the Act." Dustin R. Akers June 8, 2011 Page 2 On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to serve to the City of Roanoke as a member of the Roanoke Neighborhood Advocates. SMM:ctw Enclosures Sincerely, ~~~~~ City Clerk pc: Bob Clement, Neighborhood Coordinator, w/application COMMONWEALTH OF VIRGINIA ) ) To-wit: ) CITY OF ROANOKE I, Stephanie M. Moon, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the sixth day of June, 2011, DUSTIN R. AKERS was appointed as a member of the Roanoke Neighborhood Advocates, to fill the unexpired term of Christina Brannan ending June 30, 2012. Given under my hand and the Seal of the City of Roanoke this eighth day of June, 2011. ~e~''70~ CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: c1erk@roanokeva.gov JONATHAN E. CRAFT Deputy City Clerk STEPHANIE M. MOON, MMC Acting City Clerk June 8, 2011 CECELIA T. WEBB Assistant Deputy City Clerk Harvey D. Brookins 2202 Maiden Lane, S. W. Roanoke, Virginia 24015 Dear Mr. Brookins: At a regular meeting of the Council of the City of Roanoke which was held on Monday, June 6, 2011, you were appointed as a City representative of the Western Virginia Water Authority, to fill the unexpired term of Robert Lawson, Jr., ending June 30,2012. Enclosed you will find a Certificate of your appointment and an Oath or Affirmation of Office which may be administered by the Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which you were appointed. Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your appointment and each member is required "to read and become familiar with provisions of the Act." Harvey D. Brookins June 8, 2011 Page 2 On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to serve to the City of Roanoke as a City representative of the Western Virginia Water Authority. Sincerely, JiL,t,. ~ rn · nlo~ Stephanie M. Moon, MMC ) City Clerk SMM:ctw Enclosures pc: Jean Thurman, Secretary, Western Virginia Water Authority, 601 S. Jefferson Street, Suite 200, Roanoke, Virginia 24011 COMMONWEALTH OF VIRGINIA ) ) To-wit: ) CITY OF ROANOKE I, Stephanie M. Moon, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the sixth day of June, 2011, HARVEY D. BROOKINS was appointed as a City representative of the Western Virginia Water Authority, to fill the unexpired term of Robert Lawson, Jr., ending June 30, 2012. Given under my hand and the Seal of the City of Roanoke this eighth day of June, 2011. i m ~OVJ City Clerk iYJ CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: clerk@roanokeva.gov JONATHAN E. CRAFT Deputy City Clerk STEPHANIE M. MOON, MMC Acting City Clerk June 8, 2011 CECELIA T. WEBB Assistant Deputy City Clerk Letitia Smith 3770 Laurel Ridge Road, N. W. Roanoke, Virginia 24017 , Dear Ms. Smith: At a regular meeting of the Council of the City of Roanoke which was held on Monday, June 6, 2011, you were reappointed as a member of the Personnel and Employment Practices Commission for a three-year term of office ending June 30,2014. Enclosed you will find a Certificate of your reappointment and an Oath or Affirmation of Office which may be administered by the Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which you were reappointed. Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your reappointment and each member is required "to read and become familiar with provisions of the Act." Letitia Smith June 8, 2011 Page 2 On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to continue your service to the City of Roanoke as a member of the Personnel and Employment Practices Commission. Sincerely, ~~t1bw City Clerk SMM:ctw Enclosures pc: Carolyn Glover, Secretary, Personnel and Employment Practices Commission COMMONWEALTH OF VIRGINIA ) ) To-wit: ) CITY OF ROANOKE I, Stephanie M. Moon, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the sixth day of June, 2011, LETITIA SMITH was reappointed as a member of the Personnel and Employment Practices Commission for a three-year term of office ending June 30, 2014. ,Given under my hand and the Seal of the City of Roanoke this eighth day of June, 2011. ~e~''1~ o CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: c1erk@roanokeva.gov JONATHAN E. CRAFT Deputy City Clerk STEPHANIE M. MOON, MMC Acting City Clerk June 8, 2011 CECELIA T. WEBB Assistant Deputy City Clerk Sergeant Kenny Garrett Roanoke Police Department Roanoke, Virginia Dear Sergeant Garrett: At a regular meeting of the Council of the City of Roanoke which was held on Monday, June 6, 2011, you were appointed as a member of the Towing Advisory Board, to fill the unexpired term of Stan Smith ending October 31,2011. Enclosed you will find a Certificate of your appointment and an Oath or Affirmation of Office which may be administered by the Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which you were appointed. Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your appointment and each member is required "to read and become familiar with provisions of the Act." Sergeant Kenny Garrett June 8, 2011 Page 2 On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to serve to the City of Roanoke as a member of the Towing Advisory Board. Sincerely, ~~ /r). fry8YJ Stephanie M. Moon, MMC City Clerk SMM:ctw Enclosures pc: Captain Monti Lee, Secretary, Towing Advisory Board, w/application COMMONWEALTH OF VIRGINIA ) ) To-wit: ) CITY OF ROANOKE I, Stephanie M. Moon, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the sixth day of June, 2011, KENNY GARRETT was appointed as a member of the Towing Advisory Board, to fill the unexpired term of Stan Smith ending October 31,2011. Given under my hand and the Seal of the City of Roanoke this eighth day of June, 2011. ~~~ try. mow City Clerk - l CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: clerk@roanokeva.gov JONATHAN E. CRAFT Deputy City Clerk STEPHANIE M. MOON, MMC Acting City Clerk June 8, 2011 CECELlA T. WEBB Assistant Deputy City Clerk King F. Tower 2424 Cornwallis Avenue, S. W. Roanoke, Virginia 24014 Dear Mr. Tower: At a regular meeting of the Council of the City of Roanoke which was held on Monday, June 6, 2011, you were appointed to replace Stanley Breakell as a member of the Roanoke Public Library Board for a three-year term of office commencing July 1, 2011 and ending June 30, 2014. Enclosed you will find a Certificate of your appointment and an Oath or Affirmation of Office which may be administered by the Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church ~venue, S. W. Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which you were appointed. Pursuant to Section 2.2-3702, Code of.Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your appointment and each member is required "to read and become familiar with provisions of the Act." King F. Tower June 8, 2011 Page 2 On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to serve to the City of Roanoke as a member of the Roanoke Public Library Board. Sincerely, ~o~!;JO~ City Clerk SMM:ctw Enclosures pc: Sheila Umberger, Secretary, Roanoke Public Library Board, w/application COMMONWEALTH OF VIRGINIA ) ) To-wit: ) CITY OF ROANOKE I, Stephanie M. Moon, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the sixth day of June, 2011, KING F. TOWER was appointed to replace Stanley Breakell as a member of the Roanoke Public Library Board for a three- year term of office commencing July 1,2011 and ending June 30,2014. Given under my hand and the Seal of the City of Roanoke this eighth day of June, 2011. -' /YJ. mb~ City Clerk . / CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: c1erk@roanokeva.gov JONATHAN E. CRAFf Deputy City Clerk STEPHANIE M. MOON, MMC Acting City Clerk June 8,2011 CECELIA T. WEBB Assistant Deputy City Clerk Ahondryea Brooks 261 Preston Avenue, N. E. Roanoke, Virginia 24012 Dear Ms. Brooks: At a regular meeting of the Council of the City of Roanoke which was held on Monday, June 6, 2011, you were appointed to replace Michael Loveman as a member of the Mill Mountain Advisory Committee for a three-year term of office commencing July 1, 2011 and ending June 30, 2014. Enclosed you will find a Certificate of your' appointment and an Oath or Affirmation of Office which may be administered by the Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which you were appointed. Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your appointment and each member is required "to read and become familiar with provisions of the Act." Ahondryea Brooks June 8, 2011 Page 2 On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to serve to the City of Roanoke as a member of the Mill Mountain Advisory Committee. Sincerely, ~rn. rr;OW Stephanie M. Moon, MMC City Clerk SMM:ctw Enclosures pc: Nicole Ashby, Secretary, Mill Mountain Advisory Committee, w/application COMMONWEALTH OF VIRGINIA ) ) To-wit: ) CITY OF ROANOKE I, Stephanie M. Moon, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the sixth day of June, 2011, AHONDRYEA BROOKS was appointed to replace Michael Loveman as a member of the Mill Mountain Advisory Committee for a three-year term of office commencing July 1, 2011 and ending June 30,2014. Given under my hand and the Seal of the City of Roanoke this eighth day of June, 2011. ~iYJ. h'J,tyJ City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: c1erk@roanokeva.gov JONATHAN E. CRAFT Deputy City Clerk STEPHANIE M. MOON, MMC Acting City Clerk June 8, 2011 CECELIA T. WEBB Assistant Deputy City Clerk The Honorable David A. Bowers Mayor Roanoke, Virginia Dear Mayor Bowers: At a regular meeting of the Council of the City of Roanoke which was held on Monday, June 6, 2011, you were reappointed as a City representative (elected official) of the Roanoke Valley-Alleghany Regional Commission for a three-year term of office ending June 30, 2014. Enclosed you will find a Certificate of your reappointment and an Oath or Affirmation of Office which may be administered by the Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which you were reappointed. Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your reappointment and each member is required "to read and become familiar with provisions of the Act." The Honorable David A. Bowers June 8, 2011 Page 2 On behalf of the Mayor and Members of City Council, I would .Iike to express appreciation for your willingness to continue your service to the City of Roanoke as a City representative (elected official) of the Roanoke Valley-Alleghany Regional Commission. Sincerely, ~(I? ~ Stephanie M. Moon, MMC City Clerk SMM:ctw Enclosures pc: Wayne G. Strickland, Executive Director, Roanoke Valley Alleghany Regional Commission, P. O. Box 2569, Roanoke, Virginia 24010 COMMONWEALTH OF VIRGINIA ) ) To-wit: ) CITY OF ROANOKE I, Stephanie M. Moon, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the sixth day of June, 2011, DAVID A. BOWERS was reappointed as a City representative (elected official) of the Roanoke Valley-Alleghany Regional Commission for a three-year term of office ending June 30, 2014. Given under my hand and the Seal of the City of Roanoke this eighth day of June, 2011. ~ tn. htDOwV City Clerk · . '\:; CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: c1erk@roanokeva.gov JONATHAN E. CRAFT Deputy City Clerk STEPHANIE M. MOON, MMC Acting City Clerk June 8, 2011 CECELIA T. WEBB Assistant Deputy City Clerk Ssunny Shah 5848 Old Locke Court Roanoke, Virginia 24018 Dear Mr. Shah: At a regular meeting of the Council of the City of Roanoke which was held on Monday, June 6, 2011, you were reappointed as a City representative of the Roanoke Valley- Convention and Visitors Bureau, Board of Directors for a one year term of office ending June 30, 2012. Enclosed you will find a Certificate of your reappointment and an Oath or Affirmation of Office which may be administered by the Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which you were reappointed. Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your reappointment and each member is required "to read and become familiar with provisions of the Act." Ssunny Shah June 8, 2011 Page 2 On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to continue your service to the City of Roanoke as a City representative of the Roanoke Valley-Convention and Visitors Bureau, Board of Directors. Sincerely, ~~o~~;:;DMJ City Clerk SMM:ctw Enclosures pc: Landon Howard, Executive Director, Roanoke Valley Convention and Visitors Bureau, 101 Shenandoah Avenue, S. W., Roanoke, Virginia 24016, w/application COMMONWEALTH OF VIRGINIA ) ) To-wit: ) CITY OF ROANOKE I, Stephanie M. Moon, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the sixth day of June, 2011, SSUNNY SHAH was reappointed as a City representative of the Roanoke Valley Convention and Visitors Bureau, Board of Directors for a one year term of office ending June 30, 2012. Given under my hand and the Seal of the City of Roanoke this eighth day of June, 2011. ~ In. fYJ~W CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: c1erk@roanokeva.gov JONATHAN E. CRAFT Deputy City Clerk STEPHANIE M. MOON, MMC Acting City Clerk June 8, 2011 CECELIA T. WEBB Assistant Deputy City Clerk Barton Wilner 2709 Crystal Spring Avenue, S. W. Roanoke, Virginia 24014 Dear Mr. Wilner: At a regular meeting of the Council of the City of Roanoke which was held on Monday, June 6, 2011, you were reappointed as a City representative of the Roanoke Valley- Convention and Visitors Bureau, Board of Directors for a one year term of office ending June 30, 2012. Enclosed you will find a Certificate of your reappointment and an Oath or Affirmation of Office which may be administered by the Clerk of the Circuit Court of the City of Roanoke, located on ,the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., priorto serving in the capacity to which you were reappointed. Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your reappointment and each member is required "to read and become familiar with provisions of the Act." Barton Wilner June 8, 2011 Page 2 On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to continue your service to the City of Roanoke as a City representative of the Roanoke Valley-Convention and Visitors Bureau, Board of Directors. Sincerely, ~~;"'iY>. nrOOolv Stephanie M. Moon, MM6 City Clerk SMM:ctw Enclosures pc: Landon Howard, Executive Director, Roanoke Valley Convention and Visitors Bureau, 101 Shenandoah Avenue, S. W., Roanoke, Virginia 24016, w/application COMMONWEALTH OF VIRGINIA ) ) To-wit: ) CITY OF ROANOKE I, Stephanie M. Moon, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the sixth day of June, 2011, BARTON WILNER was reappointed as a City representative of the Roanoke Valley Convention and Visitors Bureau, Board of Directors for a one year term of office ending June 30, 2012. Given under my hand and the Seal of the City of Roanoke this eighth -day of June, 2011. ~~.,?~ CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: c1erk@roanokeva.gov JONATHAN E. CRAFT Deputy City Clerk STEPHANIE M. MOON, MMC Acting City Clerk June 8, 2011 CECELlA T. WEBB Assistant Deputy City Clerk Gary Walton 5662 Longridge Drive Roanoke, Virginia 24018 Dear Mr. Walton: At a regular meeting of the Council of the City of Roanoke which was held on Monday, June 6, 2011, you were appointed as a City representative of the Roanoke Valley- Convention and Visitors Bureau, Board of Directors for a one year term of office ending June 30, 2012. Enclosed you will find a Certificate of your appointment and an Oath or Affirmation of Office which may be administered by the Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which you were appointed. Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your appointment and each member is required "to read and become familiar with provisions of the Act." Gary Walton June 8, 2011 Page 2 On behalf of the Mayor and Members of City Council, I would like to express , appreciation for your willingness to serve the City of Roanoke as a City representative of the Roanoke Valley-Convention and Visitors Bureau, Board of Directors. Sincerely, ~ l'Y). r"rjbboJ Stephanie M. Moon, MMC City Clerk SMM:ctw Enclosures pc: Landon Howard, Executive Director, Roanoke Valley Convention and Visitors Bureau, 101 Shenandoah Avenue, S. W., Roanoke, Virginia 24016, w/application COMMONWEALTH OF VIRGINIA ) ) To-wit: ) CITY OF ROANOKE I, Stephanie M. Moon, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the'sixth day of June, 2011, GARY WALTON was appointed as a City representative of the Roanoke Valley Convention and Visitors Bureau, Board of Directors for a one year term of office ending June 30, 2012. Given under my hand and the Seal of the City of Roanoke this eighth day of June, 2011. ~~. ~DtvJ CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: c1erk@roanokeva.gov JONATHAN E. CRAFT Deputy City Clerk STEPHANIE M. MOON, MMC Acting City Clerk June 8, 2011 CECELIA T. WEBB Assistant Deputy City Clerk Lee Wilhelm, III 4010 Belle Aire Circle Roanoke, Virginia 24018 Dear Mr. Wilhelm: At a regular meeting of the Council of the City of Roanoke which was held on Monday, June 6, 2011, you were appointed as a City representative of the Roanoke Valley- Convention and Visitors Bureau, Board of Directors for a one year term of office ending June 30, 2012. Enclosed you will find a Certificate of your appointment and an Oath or Affirmation of Office which may be administered by the Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. ~Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which you were appointed. Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your appointment and each member is required "to read and become familiar with provisions of the Act." Lee Wilhelm, "' June 8,2011 Page 2 On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to serve the City of Roanoke as a City representative of the Roanoke Valley-Convention and Visitors Bureau, Board of Directors. Sincerely, ~o~~~OtMJ City Clerk SMM:ctw Enclosures pc: Landon Howard, Executive Director, Roanoke Valley Convention and Visitors Bureau, 101 Shenandoah Avenue, S. W., Roanoke, Virginia 24016, w/application COMMONWEALTH OF VIRGINIA ) ) To-wit: ) CITY OF ROANOKE I, Stephanie M. Moon, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the sixth day of June, 2011, LEE WILHELM, III was appointed as a City representative of the Roanoke Valley Convention and Visitors Bureau, Board' of Directors for a one year term of office ending June 30, 2012. Given under my hand and the Seal of the City of Roanoke this eighth day of June, 2011. , ivJ. )'YJPtw City Clerk . { Office' of the Mayor CITY OF WHEREAS, Roanoke is not only a five time All-America City award winner, it is also the hometown of Navy Operational Support Center Roanoke, which serves several hundred active and reserve sailors and their families; manyof these sailors are faithfully serving their country and our community at home and abroad with distinguished service; their "Honor, Courage and Commitment," make them both heroes and role models for everyone in Roanoke; WHEREAS, Roanoke is also fortunate to have many distinguished United States Navy Veterans who upon completion of their duties have returned to Roanoke and added untold value to their community; and WHEREAS, Roanoke Navy Week has been developed to celebrate the past, present and future endeavors between the United States Navy and the City of Roanoke; to celebrate our long- standing collaborative efforts, sailors will assist with community-based events in Roanoke; these events will continue to build, upon our many common goals and interests. NOW, THEREFORE, /, David A. Bowers, Mayor of the City of Roanoke, Virginia, encourage all citizens to join in a salute to the Naval Forces of the United States in recognition of its years. of effective and dedicated service to this great country and, do hereby proclaim Sunday, June 12 through Saturday, June 18 throughout this great All-America City, as ROANOKE NA VY WEEK. Given under our hands and the Seal of the City of Roanoke this sixth day of June in the year two thousand and eleven. Stephanie M. Moon City Clerk David A. Bowers Mayor ATTEST: ~rn. CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: clerk@roanokeva.gov JONATHAN E, CRAFT Deputy City Clerk STEPHANIE M. MOON, MMC City Clerk CECELIA T, WEBB Assistant Deputy City Clerk June 8, 2011 Christopher P. Morrill City Manager Roanoke, Virginia Dear Mr. Morrill: ,I am attaching copy of comments and photographs of a storm drainage problem at 3507 Laurel Ridge Road, N. W., that were presented by Lloyd Long at the regular meeting of the Council of the City of Roanoke held on Monday, June 6, 2011. Mr. Long's comments and photographs were referred to you for investigation and report. Sincerely, ~~~~hV City Clerk Attachment pc: Lloyd Long, 3507 Laurel Ridge Road, N. W., Roanoke, Virginia 24017 lA 'evj.:..1 D 00 t2- ,,--^ V <7 z, IV. . '7 nv 1~~7 ,~f ~Cz, vv I s\o('f 6/6/11 t!},.'(lJf.~ I've given about 1 O~ 11 pictures to all of you as a r~fetence to what I'm talking about. I've been trying to get this resolved for 6 years and I reallyn~~~lyqmz'~71p.. ........, I live at 3507 Laurel Ridge Rd. at the comer ofLewistonSt. ili1.N.~i~P~?-q~~~Y)l1puse in February of2005 and at that time they were building a house next door.':Plcffir~<l!l~'~Ffows;;the culvert! storm drain and ditch next to my house that brings water under the street from Peters Creek,which is #2 at:ld also down Laurel Ridge which is #3. The water comes down this ditch and runs through the middle of all the yards on Lewiston to the end. When they buittthis house next door the builder brought in truckloads of dirt to raise the land up which is #4 abd5.0n June 17,2005.1 spoke Winston Corbett of planning and building at:ld he came out twice and spoke to the builder. I spoke to him again on June30 and July 2'fh. I also spoke to a Paul DeMarsh on Aug. 1,2005;(dept of Conservation and recreation). Nothing got done to stop the water from backing up. On April 3,2007 I called Don Dillard and left a message and also spoke to Luke Pugh who is in engineering who sent out Mr. Johnson-koroma who sent me the letter you have dated 2007. Picture #6 shows the volume of water that gpes thru when we get a thunder storm and # 7 shows my fence being straight before the water started backing up. # 8 and 9 was taken May of 2Q09 and it shows my yard now flooded and my bushes dying. Picture # 1 0 was taken this May and shows my fence sinking, along with my yard from the standing water. #11 shows the drainage ditch from picture 4,as it is today. On May 13 Mr. Pugh and Mr. Johnson- Koroma came out and we all walked this whole drainage ditch and the answer is the letter dated 2011. I also plet with Danielle Bishop of development and planning on May 23,2011. Code enforcement( Mr.Craig Sisson) and engineering have both been involved in trying to r~solve this but to stop my yard and others from being destroyed needs you to get involved. They say they can divert the water before it gets to us but the funds have to be supplied. I'm asking that you take a look at this. Thanks so much for your time. OFFICE OF THE CITY ENGiNEER Noel C. Taylor Municipal Building 215 Church Avenue, SW, Room 350 Roanoke, Virginia 24011 540.853.2731 www.roanokeva.gov May 19, 2011 Mr. Lloyd Long 3507 Laurel Ridge Road NW Roanoke, Virginia 24017 Re: Drainage Complaint - 3507 Laurel Ridge Road NW Tax Map 6490601 Dear Mr. Long: Thank you for notifying and providing photographs to the City of your concerns on the above issue during our site visit on May 13, 2011. After reviewing the photographs, the City of Roanoke has reevaluated your drainage issue. The project includes installing multiple drainage inlet structures, approximately 2,000 linear feet of reinforced concrete pipe, 1 ,800 linear feet of curb and gutter and residential entrances. The total cost of this project is approximately $431,250. This project received a priority rating of 148 and a ranking of 85 out of a total 208 projects on our Capital Improvement List. As mentioned to you during our site conversation, we are not able to offer a timeline in which this project will be constructed as current demands within our drainage program far exceed our available resources. During our site conversation you requested information on how to express your concern to City Council. The City Clerk's Department, which can be reached at 853-2541, assists citizens who wish to express their concerns to City Council. If you have any further questions, please feel free to contact me at 540- 853-2706. Sincerely, ~. Josephus Johnson-Koroma, PE. Civil Engineer I JJK:gb C: C1P File: 3507 Laurel Ridge Road NW OFFICE OF THE C1lY ENGINEER Noel C. Taylor Municipal Building 215 Church Avenue,~W, Room 350 Roanoke, Virginiaz4011 540.853.2731 www.roanokegov.com Apr.il 10, 2007 Mr. Lloyd Long 3507 Laurel Ridge Road, NW Roanoke,Virginia 24017 Dear Mr. Long: Re: Drainage Complaint - 3507 Laurel Ridge Road, NW Tax Map # 6490601 Thank you for notifying the City of your concerns on the above issue. Our study of this area is complete and our evaluation has resulted in a preliminary design for a capital improvement project for your area. The project includes installing a new storm drain system. The total cost of this project is approximately $51,678. This project received a priority rating of 104 and a ranking of 166 out of a total 172 projects on our Capital Improvement List. As I discussed with you on site, we are not able to offer a timeline in which this project will be constructed as current demands within our drainage program far exceed our available resources. If you have any further questions, please feel free to contact me at 540-537- 8311. Sincerely; ~- Josephus Johnson-Koroma, Civil Engineer I JJK/lmb c: Tax Map # 6490601 C1P File: 3507 Laurel Ridge Road, NW CITY COUNCIL REPORT To: Date: Subject: Honorable Mayor and Members of City Council Jun~ 17,2011 Construction of Commercial Building at 2432 Orange Avenue l This memo is to respond to the concerns raised by Ms. McCadden and other residents of the Melrose/Rugby neighborhood regarding development at the above location. I have attempted to outline the background of the project, steps that staff has taken to respond to the concerns, identify the design issues; and suggest regulatory tools that may be used to address such situations in the future. Background: The su bject property is irregu lar with respect to its frontages. It has frontage on three streets (Orange Avenue, 25th Street, and Melrose Avenue) and a short stretch of frontage on an alley. Ian Shaw, Zoning Administrator, researched the zoning history of the property and determined the property has been zoned for commercial use since 1932. The property was zoned "B" Business in 1 932 and became C-2 General Commercial in 1966 and remained so until 2005, when it was downzoned to CN Commercial- Neighborhood. In 2001, the Melrose Rugby Neighborhood Plan recommended that many parcels on the south side of the 2400 block of Orange Avenue be downzoned to a residential district. However, the land use plan recommended that the subject parcel remain commercial along with other parcels that have frontage on Melrose Avenue. The plan recommended that the neighborhood, including this area, have the Neighborhood Design District overlay district to control design of residential bu ildings. In 2002, planning staff developed design standards and applied the new NDD (Neighborhood Design District) overlay zoning to the entire neighborhood. The NDD standards were, and still are, written so that design standards apply only to residential development. In 2005, as part of the comprehensive rezoning of the entire City, the subject property was downzoned from C-2, General Commercial, to CN, Commercial- Neighborhood. This zoning pattern was consistent with the Future Land Use Map contained in the neighborhood plan and existing land use patterns. Other properties on the south side of the 2400 block of Orange Avenue were downzoned from C-2 to RM-1, Residential Mixed Density. The su bject property was designated to remain commercial due to its frontage on Melrose Avenue consistent with the zoning pattern along Melrose to the east and west of the property 4(see attached map.) " .. IJ", _ \.' ). The 2010 update to the neighborhood plan adopted by City Council also recommended commercial use of the subject parcel. The subject property consisted of two lots until 2010, when a subdivision plat submitted to the City by the property owner vacated the lot line between the properties. This lot line vacation created a single lot containing 12,541 square feet. The combination of the lots was a routine administrative approval pursuant to. the Subdivision Ordinance. Current Status: The. owner, Vincent Board, submitted a comprehensive development plan, specifying a use classified as a "general or professional office" by the zoning ordinance. The owner also applied for a building permit on April 7, 2011. The developer su bmitted all necessary performance guarantees and all requ ired permits were issued on May 19, 2011 . The site plan shows the modular building located nearest the Orange Avenue frontage. The building has been placed on the site consistent with the site plan. The building is placed on permanent piers, and will have CMU block skirting along the north and west sides and metal skirting along the south and east sides. A wooden deck and ADA ramp will span the entire width of the southern fa<;ade facing Melrose Avenue. New windows will be added on the 25th Street fa<;ade to comply with the minimum transparency (window area) requirements of the CN district. At the time of City Council's June 6th meeting, the building had been placed on the site, but the building remains unfinished. None of the exterior improvements such as the ramp, deck, windows, and skirting have been initiated. The Zoning Administrator visited the site to meet with neighbors concerned about the appearance of the building. Mr. Board, who happened to be at the site, indicated verbally that he intended to make some improvements to the building in addition to those shown on the building plans. Mr. Board visited the Permit Office on June 7 to inquire about amending his building plans to include these exterior improvements: . Three visible sides of the foundation will be faced with a brick or stone veneer. . Vinyl siding will be applied to all fa<;ades. . 50% glazing (windows) installed on the Melrose Avenue fa<;ade. . A pitched roof will be added at some time (1-2 years) after completion . Landscaping on the Orange Ave and 25th St frontages in addition to the required buffer yard on the east boundary. None of these improvements are depicted on the building plans and would require submittal of revised plans before proceeding. Note that the City currently has no mechanism tp require any of the exterior improvements cited abov(e. 2 : ..,. .". .. \..' Jo Modular buildings: Virginia's Uniform Statewide Building Code and other City ordinances recognize modular buildings as permissible building types that are regulated to similar standards as site-built buildings. From a technical standpoint, the only distinguishing characteristic is that the bu ilding was constructed in a factory rather than being constructed at the site. There are numerous examples of modular buildings around the area. A proximate example was the former Kuumba Community Health and Wellness Center located at 3716 Melrose Avenue. Research by the Building Inspections division found nine other recent examples where modular buildings have been used: Location 1524 Main St. SW 1527 Riverdale Rd., SE 1932 Edgerton Ave. SE 1922 Edgerton Ave. SE 1928 Edgerton Ave., SE 2580 Broadway Ave., SW 4249 Appleton Ave., NW 1115 Barnett Rd. NW 2020 Oakland Blvd., NW Use Single family dwelling Single family dwelling Single family dwelling Single family dwelling Single family dwelling 2 offices (industrial) Church/day care. Day care center Classroom (Round Hill School) Modular buildings have as much flexibility with design as on-site construction. They can either be poorly-designed and incompatible or well-designed and completely indistinguishable within a context of site-built buildings. Design Issues: While urban design can be subjective, certain commercial development norms help development fit properly into its context. Most important is the placement and orientation of the commercial building on the site. Zoning regulations attempt to avoid such situations by requiring the building to be placed at or near the lot's frontage. Such regulations are efrfective and simple on lots with a single street frontage. Where the site fronts on two or more streets, however, the regulations require that the building be sited close to only one of the frontages. The developer is given the option on which street frontage the building will be placed. The ordinance presupposes that the developer will desire to locate a building on the most active street frontage, consistent with traditional commercial development norms. In this case, rather than site the building on the Melrose Avenue frontage, the owner chose to place the building back to the Orange Avenue frontage to primarily address topographical and configuration conditions of the lot. This location removes it from the commercial frontage along Melrose Avenue. Rather than relating to the other commercial buildings along Melrose Avenue, it visually impacts a street frontage where two-story residential development is predominant (Orange Avenue.) 3 Outside of locally adopted historic districts, the ability to dictate the specific location of structures, their minimum or maximum bulk, or to regulate the materials used and the treatment of such materials are beyond the authority granted to the City by the Virginia Code. Conclusions: The first step in developing an effective response is to correctly identify the relevant issues that should be addressed. . The Commercial-Neighborhood zoning is not the issue. The zoning implements the future land use plan of the Melrose/Rugby Neighborhood Plan. A building style and location that is more compatible with the immediate neighborhood is permitted. The factors that led to. the proposed development could OCGur anywhere within Roanoke with a similar zoning and lot configuration. The Melrose/Rugby neighborhood has typical zoning patterns found in core neighborhoods of the city. . The method of construction is not the issue. Modular buildings can be just as attractive and compatible as site-built construction. Furthermore, it is important to note that the City has no regulatory tool that can prohibit modular buildings . per se. The City must adhere strictly to design regulations that will apply to all buildings and structures as dictated by the Uniform Statewide Building Code. . The three street frontages of the subiect property make it an irregular lot. Roanoke has relatively strong regu lations that .encou rage buildings to be properly located on their sites, but it is challenging to deal with all contingencies that arise with irregular sites as to their shape, configuration and topography. The challenge is to properly identify the objectionable aspects of the development so issues can be addressed in a meaningful way. Any new regulations developed will apply to new buildings, regardless of how and where constructed. If stronger regulations are pursued, staffwould carefully craft such regulations to limit unintended consequences to the extent possible, resulting in a predictable regulatory framework, while also providing reasonable development options for the property owner. Additionally, the City must work within the limitations of Virginia's enabling legislation pertaining to the powers of local governments in the areas of zoning and land development. . . Good design of commercial buildings is important for economic development. The issue of regulating design is often framed as a choice between insisting on quality development and being business-friendly. The Planning Commission and staff focus continuously with this issue because they know that poorly-designed bu ildings do not contribute to the livability, image, or business climate of Roanoke. . Any new regulations would not apply to the development occurring on the subiect property. Mr. Board has approved construction permits, so any design improvements beyond those specified in the building plans would be voluntary. 4 The owner has a legal vested right to carry out the project as approved. Since. the project met all development code requirements, staff had no discretion in approving the project. Under the Building Code, building permits once issued are valid for six months, and may be extended provided that the property owner is diligently pursuing the project. Approved site plans also vest a property owner with the rights to pursue an approved project for a minimum of five years. Recommended Action: 1. No change in the City's development regulations could be applied retroactively to this development and any improvements in design would be at the discretion of the owner. Staff has and will continue to work with the owner to suggest nonbinding design improvements that the owner can implement. 2. While there are no regulatory mechanisms that could address any design shortcomings of a project already approved for construction, there are some tools that could im.prove the siting and design of future development. One approach would expand the applicability of the Neighborhood Design District (NDD) overlay to nonresidential development and develop design standards for commercial buildings. Application of NDD regulations is limited to the Conservation and Rehabilitation Districts in the core of Roanoke. Such regulations would be limited in scope and could not override or prohibit provisions of the Uniform Statewide Building Code, such as the use of modular buildings. Another approach, either in combination with NDD amendments above or in lieu thereof, would be to refine building placement requirements in certain base commercial zoning districts in instances where new development abuts residential uses and/or in situations where the development site has multiple street frontages. These changes would apply citywide, but would also have to be in concert with the provisions of the Uniform Statewide Building Code. At City Council's direction, staff and the Planning Commission are prepared to explore and recommend possible responses within three months. B IAN TOWNSEND Assistant City Manager for Community Development Distribution: Council Appointed Officers Tom Carr, Director, Planning Building and Development Chris Chittum, Planning Administrator Jeff Shawver, Building Commissioner Ian Shaw, Zoning Administrator 5 / / "J . , / I I r I ; , tn C ... ! ca I a.. ~ I 0) I C J I c .- :J c D.. 0 I Z N I - I CITY OF ROANOKE , OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: c1erk@roanokeva.gov JONATHAN E. CRAFT Deputy City Clerk STEPHANIE M. MOON, MMC City Clerk CECELIA T. WEBB Assistant Deputy City Clerk June 7, 2011 Christopher P. Morrill City Manager Roanoke, Virginia Dear Mr. Morrill: I am attaching copy of comments and photographs from Estelle McCadden, President, Melrose-Rugby Neighborhood Organization, regarding the construction of two modular homes in the Orange Avenue northwest area. The matter was referred to you for investigation and report back to the Council. Sincerely, ~o~~~ City Clerk Attachment pc: Estelle McCadden, 2128 Mercer Avenue, N. W., Roanoke, Virginia 24017 o (pl,/// @ 2':OO/~. TO CITY 6-6-2011 WE THE MEMBERS OF M/RNF ARE QUITE UPSET WITH THE ISSURANCE OF A BUILDING PERMIT TO ALLOW CONSTRUCTION OF Two (2) trailers to be connected together and set on block pillars in a Neighborhood By Design neighborhood district. This is what this does to us II lower property values - Are you going to lower their taxes as well? Because the homes in this area are old it will keep us from seeking historical designation if we so desire. In 2005 there was a zoning change for Orange Ave. N. W. What city representative, petitioner or council member inform the neighborhood of the zoning change that all of Orange Ave. N. W. except the last (corner) loton Orange Ave. and 25th street (south east corner) would be zoned residential with the last lot zoned neighborhood commercial. During this change we had Neighborhood By Design District status - thus this should not have been approved. Who petitioned that the zoning be change. Council had to approve That being said - we ask that council do the following: 1. Reverse that decision and zone the corner lot residential 2. Neighborhood Design Compliance will henceforth apply to all commercial property in the neighborhood that have the designation 3. That the standards for it ( #2) be written, brought to council and approved within six ( 6) months. .. ...,v.' ." / . MELROSE/RUGBY NEIGHBORHOOD FORUM NEIGHBORHOOD BY DESIGN DISTRICT June 6, 2011 ~ Ch } ~ -n ~ ~ ~ .... ([) ~ ~ ~ (\- " ~ ') cD ~ , ~ fZ. I ~ ~ ~ ~ ~ ~ ~' t'- ~ t 'f1 '- \:2- ~ ~ -f) ~' \t--- ~ ~ ~ ~ R i- ") ~ ~ ~ ~ \?'\ \r) r r ~ ~ .....- 1- "'" \t ~ (), ~ ('tJ <:}, ') <.fJ ~ ~ ~ \ ~ ~ ~ P- ~ ,,- (b ~ Ir\ ~ CI) rh ~" ~, ~, " ~ ~l' "- ~ ~ t ,~, ~ t~ '" It ~ i~ ~ P " ~ V) t~ ... ~ ~ ~. t\) ~,. ~ ~ -- ~ ~, \ ~. 1- ') 't, (\l ('. ~ t ~.. ~ ~ ~ '-.... "- f ~ ~ ~ ~ ~ cr ~ ,I, , I . ,;' J ' i :s- ,,~ ~, ~, ~ ~ 10- ~ ~ ~ ~ ~ '\..~ ~ ~ ~ '7 ~. ft 0l ~ t~ ~ (,., <W <.r, '\ ~ ~.- 12 ~ .... ~, ~ t'., ~- Q ~c: ~ '" 1"'1 ~ ~-, C:';.. ~ fr\ ~ --t> ~. ~ ~ n ~ ;;-. ~ ~ (-.\ ~ ~. ... ~, ~ ~ t t: "" Ir\ ~ -......... ~ CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: c1erk@roanokeva.gov JONATHAN E, CRAFT Deputy City Clerk STEPHANIE M. MOON, MMC City Clerk CECELIA T, WEBB Assistant Deputy City Clerk June 7, 2011 Christopher P. Morrill City Manager Roanoke, Virginia William M. Hackworth City Attorney Roanoke, Virginia Gentlemen: o At the regular meeting of the Council of the City of Roanoke held on Monday, June 6, 2011, Robert Gravely appeared and expressed concern regarding the unfair treatment received from the former City Council three years ago that resulted in his dismissal from employment with the City. The Mayor requested that the City Manager, City Attorney and City Clerk meet with Mr. Gravely to discuss his concern in order to bring about some type of understanding to resolve the matter. Sincerely, A~m.~ Stephanie M. Moon, MMC City Clerk pc: Robert Gravely, 3360 Hershberger Road, N. W., Roanoke, Virginia 24017 CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011'-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: c1erk@roanokeva.gov June 7, 2011 JONATHAN E. CRAFT Deputy City Clerk CECELIA T. WEBB Assistant Deputy City Clerk STEPHANIE M. MOON, MMC City Clerk Laura Rawlings 3500 Logan Lane Elliston, Virginia 24087 Dear Ms. Rawlings: A communication from the City Clerk advising of your resignation as a member of the Roanoke Civic Center Commission was before the Council of the City of Roanoke at a regular meeting, which was held on Monday, June 6,2011. On behalf of the Members of Roanoke City Council, I would like to express appreciation for your service to the City of Roanoke as a member of the Roanoke Civic Center Commission from October 5,2009 to April 22, 2011. Please find enclosed a Certificate of Appreciation and an aerial view photograph of the Roanoke Valley in recognition of your service. Sincerely, ~~o~~ City Clerk SMM:ctw Enclosure pc: June Woodward, Secretary, Roanoke Civic Center Commission > ::g Z 0 ::0 0 ~~ ~ ~ >- ~ -<:0 at'- 0 ::Ot::l:l ~ ~ ~ ~o 0 n ZZ Z :::0 g~ ~ 0 ~ ~ ~o (;J ~ tj~ 0 ~ ~~>- ~ ...,C/.l ~ ~~ ...,onC/.l > n os=<>- e ~ > ~tj 0 ~gn~ ~ ~ ~ nZ >- ~...,ns= C/.:) trl ~o ~ ~ ~ 0 O~txl 0 ~~ 'Tj Ntxl tr1 oC:: ,.Ntr1@:::O ~ ~ 'Tjtxl t5~:::OO 0 ~ t: ......~ n'"rl ::on OC/.l ......NO..., Z ~ ~tr1 8s=~ ~ 0 ~ o~ \os= rJJ. ~ ~n N (;J 0 C/.l n tr1 ...... 0 > trl ~ ...... CI.l Z ~ ~ ~ ~ 0 Z ~ t ~ CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: c1erk@roanokeva.gov JONATHAN E. CRAFT Deputy City Clerk STEPHANIE M. MOON, MMC City Clerk CECELIA T. WEBB Assistant Deputy City Clerk June 6, 2011 The Honorable Mayor and Members of the Roanoke City Council Roanoke, Virginia Dear Mayor Bowers and Members of Council: This is to advise that Laura Rawlings has tendered her resignation as a member of the Roanoke Civic Center Commission, effective immediately. Sincerely, - Go> , 1Yl6urJ ephanie M. Moon, MMC ( City Clerk April 22, 2011 Robyn Scon General Manager Roanoke Civic Center 710 Williamson Rd Northeast Roanoke, VA 24016 Dear Robyn. It is with much regret that I hereby tender my resignation from the Commission for the Roanoke Civic Center. I have so enjoyed my tenure and hope that in some small way, I was of assistance to you and your staff. I will continue to bring my family to Civic Center events and wish you nothing but success. Sincerely, MR~ Laura Rawlings + T \ \ \n.t !;.S ~ cllA.... \ CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: c1erk@roanokeva.gov JONATHAN E. CRAFT Deputy City Clerk STEPHANIE M. MOON, MMC City Clerk June 7, 2011 CECELIA T. WEBB Assistant Deputy City Clerk Andrew Williams 320-C Mountain Avenue, S. W. Roanoke, Virginia 24016 Dear Mr. Williams: A communication from the City Clerk advising of your resignation as a member of the Roanoke Public Library Board was before the Council of the City of Roanoke at a regular meeting, which was held on Monday, June 6,2011. On behalf of the Members of Roanoke City Council, I would like to express appreciation for your service to the City of Roanoke as a member of the Roanoke Public Library Board from February 1, 2010 to May 12, 2011. Please find enclosed a Certificate of Appreciation and an aerial view photograph of the Roanoke Valley in recognition of your service. Sincerely, ~~~~ City Clerk . SMM:ctw Enclosure pc: Sheila Umberger, Secretary, Roanoke Public Library Board ~ z t;I ~ ~~ < G; ~s ~ <J oil> 0 ~tD ~ 0 ~ - >-3 ;g G;~ ~ en n Zo >-3 iz:l tI1 ~"Ij ::r: ~ - ~ G;8 CIl ~ tj>-3 "Ij ~ iz:lO;> ~ >-3C1l >-30~CIl ~ 0>-3 n >-3~ O~"'C;> ~ ~ ~ ::r:tj ~ ~"Ijc:::~ ~ ~ tn- ~totn <JZ -<iz:lC:~ ~ r:/'l tI1 -a ......c:::<J ~ >-3"'C ~ ~ 0 -<c::: J'-l~c:tn ~~ N-<toiz:l ~ ~ o ~o ~ ~ iz:ln :::-:-<~ ~ 0 ~~ o ::r: > ~ ~ ~ c;totn ~ 0 ~ o~ ~ rJ1 tr:l ~n N n en 0 ~ tn ...... > ~ ...... ~ >-3 ~ ::r: 0 ~ Z ~ CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: c1erk@roanokeva.gov JONATHAN E. CRAFT Deputy City Clerk STEPHANIE M. MOON, MMC City Clerk CECELIA T. WEBB Assistant Deputy City Clerk June 6, 2011 The Honorable Mayor and Members of the Roanoke City Council Roanoke, Virginia Dear Mayor Bowers and Members of Council: This is to advise that Andrew Williams has tendered his resignation as a member of the Roanoke Public Library Board, effective immediately. Sincerely, ~hJ>Yril~ Stephanie M. Moon, MMCr City Clerk 05/12/2011 12:07 2028081780 Andrew Williams 314 Mountain Ave. SW Roanoke, Va. 24016 Dear Advisory Board Director Koch, OPMCLAIMS #1004 P.001/001 Due to my inability to be involved due to an upcoming move out of the City of Roanoke, I hereby resign my position on the. library Advisory Board for the City of Roanoke, effective immediately. Sincerely, a~:U~ Andrew H. Williams cc: Stephanie M. Moon, MMe, City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: c1erk@roanokeva.gov STEPHANIE M. MOON, MMC City Clerk June 8, 2011 Wayne G. Strickland, Executive Director Roanoke Valley Alleghany Regional Commission P. O. Box 2569 Roanoke, Virginia 24010 Dear Mr. Strickland: JONATHAN E. CRAFT Deputy City Clerk CECELIA T. WEBB Assistant Deputy City Clerk This is to advise you that the Honorable David B. Trinkle (elected official) and M. Rupert Cutler (non-elected official) has qualified as City representatives of the Roanoke Valley Area Metropolitan Planning Organization for three-year terms of office ending June 30, 2014. SMM:ctw Sincerely, ~o~~~ City Clerk Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to-wit: I, David B. Trinkle, do solemnly swear that 1 will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a City representative of the Roanoke Valley Area Metropolitan Planning Organization for a three-year term of office ending June 30, 2014, according to the best of my ability. So help me God. The foregoing oath of office was taken, sworn to, and subscribed before me by David B. Trinkle this fi;f ~ 2011. Brenda S. Hamilton, Clerk of the Circuit Court BRENDA S. HAMILTON, CLERK By +~5i'~C~ Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to-wit: I, M. Rupert Cutler, do solemnly swear that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a City representative of the Roanoke Valley Area Metropolitan Planning Organization for a three-year term of office ending June 30, 2014, according to the best of my ability. So help me God. M~ The foregoing oath of office was taken, sworn to, and subscribed before me by M. Rupert Cutler thisd J ,.gay of ~ 2011. Brenda S. Hamilton, Clerk of the Circuit Court BY~61?~ ~ CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: c1erk@roanokeva.gov JONATHAN E. CRAFT Deputy City Clerk CECELIA T. WEBB Assistant Deputy City Clerk STEPHANIE M. MOON, MMC City Clerk June 8, 2011 Wayne G. Strickland, Executive Director Roanoke Valley Alleghany Regional Commission P. O. Box 2569 Roanoke, Virginia 24010 o Dear Mr. Strickland: This is to advise you that Christopher P. Morrill has qualified as a City representative of the Roanoke Valley-Alleghany Regional Comprehensive Economic Development Strategy Committee, for a three-year term of office ending March 31,2014. Sincerely, .M.~ Stephanie M. Moon, MMC . City Clerk SMM:ctw Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to-wit: I, CHRISTOPHER P. MORRILL, do solemnly swear that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a City representative of the Roanoke Valley-Alleghany Regional Comprehensive Economic Development Strategy Committee for a three-year term of office ending March 31,2014, according to The foregoing oath of office was taken, sworn to, and subscribed before me by Christopher P. Morrill this ~ay of ~ 2011. Brenda S. Hamilton, Clerk of the Circuit Court B , Clerk -,-.---.-----.-...~-.---~--.- ----,.---.-.. .'~- -'-'~-~~----",- -~--~..,.---.__..-,._._-...--"-.~----~~-----~--_._~---,....--------.,...,..___,__---.-__~__,..,___,..'_._~.~__._~_~__~~_.__"____~~.__~~____,,_~_._ ,._.__h ._____n'__ STEPHANIE M. MOON, MMC City Clerk Melissa Murray, Secretary Roanoke Arts Commission Roanoke, Virginia Dear Ms. Murray: CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke; Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: c1erk@roanokeva.gov JONATHAN E. CRAFT Deputy City Clerk CECELIA T. WEBB Assistant Deputy City Clerk June 8, 2011 This is to advise you that Susan Egbert has qualified as a member of the Roanoke Arts Commission, for a three-year term of office ending June 30, 2014. SMM:ctw Sincerely, ~h1. ~ Stephanie M. Moon, ~ City Clerk Oath.or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to-wit: I, Susan Egbert, do solemnly swear that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a member of the Roanoke Arts Commission for a three-year term of office ending June 30, 2014, according to the best of my ability. So help me God. /~RT~ The foregoing oath of office was taken, sworn to, and subscribed before me by Susan EgbertthisJ\~daYOf ~011. Brenda S. Hamilton, Clerk of the Circuit Court ~~ CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: c1erk@roanokeva.gov JONATHAN E. CRAFT Deputy City Clerk CECELIA T. WEBB Assistant Deputy City Clerk STEPHANIE M. MOON, MMC City Clerk June 8,2011 Liz Belcher, Roanoke City Greenway Coordinator 1206 Kessler Mill Road Salem, Virginia 24153 Dear Ms. Belcher: This is to advise you that James B. Lee has qualified as a member of the Roanoke Valley Greenway Commission, for a three-year term of office ending June 30,2014. Sincerely, fH.P, r ~ )0). r'rJlllJW Stephanie M. Moon, MMC City Clerk SMM:ctw Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to-wit: I, James B. Lee, do solemnly swear that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a City representative of the Roanoke Valley Greenway Commission for a three- year term of office ending June 30, 2014, according to the best of my ability. So help me God. ~;J~ J ES B. LEE The foregoing oath of office was taken, sworn to, and subscribed before me by James B. Lee thi~ay of ~ 2011. Brenda S. Hamilton, Clerk of the Circuit Court ~ CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: c1erk@roanokeva.gov JONATHAN E. CRAFT Deputy City Clerk STEPHANIE M. MOON, MMC City Clerk CECELIA T. WEBB Assistant Deputy City Clerk June 8,2011 Carolyn Glover, Secretary Personnel and Employment Practices Commission Roanoke, Virginia Dear Ms. Glover: This is to advise you that Curtis Mills and Meg Munton have qualified as members of the Personnel and Employment Practices Commission for three-year terms of office ending June 30, 2014. Sincerely, ~~~~~~w City Clerk SMM:ctw Oath qr Affirmation of Office Commonwealth of Virginia, City of Roanoke, to-wit: I, Meg Munton, do solemnly swear that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a member of the Personnel and Employment Practices Commission for a three- year term of office ending June 30, 2014, according to the best of my ability. So help me God. ~~~~~ The foregoing oath of office was taken, sworn to, and subscribed before me by Meg Munton this /)ilI-day of ~ 2011. Brenda S. Hamilton, Clerk of the Circuit Court BRENDA S. HAMILTON, CLERK OF CIRCUIT COURT By , Cler~ ~:~-t>~CML Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to-wit: I, Curtis Mills, do solemnly swear that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a member of the Personnel and Employment Practices Commission for a three- year term of office ending June 30, 2014, according to the best of my ability. So help me God. The foregoi~~\~ath of office was taken, sworn to, and subscribed before me by Curtis Mills this Way of ~2011. Brenda S. Hamilton, Clerk of the Circuit Court ~~ CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: cIerk@roanokeva.gov JONATHAN E. CRAFT Deputy City Clerk STEPHANIE M. MOON, MMC City Clerk CECELIA T. WEBB Assistant Deputy City Clerk June 8, 2011 Elaine Bays-Murphy, Cable Access Manager Roanoke Valley Regional Cable Television 541 Luck Avenue, S. W., Suite 145 Roanoke, Virginia 24016 Dear Ms. Bays-Murphy: This is to advise you that Robert Lewis Leftwich has qualified as a City representative of the Roanoke Valley Regional Cable Television Committee for a three-year term of office, ending June 30, 2014. Sincerely, . ~~~':lD~ City Clerk Oath or Affirmation of Office . . Commonwealth of Virginia, City of Roanoke, to-wit: I, Robert Lewis Leftwich, do solemnly swear that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that 1 will faithfully and impartially discharge and perform all the duties incumbent upon me as a City representative of the Roanoke Valley Regional Cable Television Committee for a three-year term of office ending June 30, 2014, according to the best of my ability. So help me God. The foregoing oath of office was taken, sworn to, and subscribed before me by Robert Lewis Leftwich thigy of 2011. Brenda S. Hamilton, Clerk of the Ci cuit Cou By CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: c1erk@roanokeva.gov STEPHANIE M. MOON, MMC City Clerk Nicole Ashby, Secretary Mill Mountain Advisory Committee Roanoke, Virginia . Dear Ms. Ashby: JONATHAN E. CRAFT Deputy City Clerk CECELIA T. WEBB Assistant Deputy City Clerk June 8, 2011 This is to advise you that Richard Clark and Louise Kegley have qualified as members of the Mill Mountain Advisory Committee for three-year terms of office, ending June 30,2014. SMM:ctw Sincerely, ~m.~~ Stephanie M. Moon, MMC City Clerk .z/,., Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to-wit: I, Louise Kegley, do solemnly swear that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a member of the Mill Mountain Advisory Committee for a three-year term of office ending June 30, 2014, according to the best of my ability. So help me God. ~E~'l The fOregOit~ of office was taken, sworn to, and subscribed before me by Louise Kegley this dayof ~011. . Brenda S. Hamilton, Clerk of the Circuit Court ~ Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to-wit: I, Richard Clark, do solemnly swear that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a member of the Mill Mountain Advisory Committee for a three-year term of office ending June 30, 2014, according to the best of my ability. So help me God. ~~A~~:I-. ~~~.J-, RICHARD CLARK The foregoing oath of office was taken, sworn to, and subscribed before me by Richard Clarkthis L3/1tday of ~ 2011. Brenda S. Hamilton, Clerk of the Circuit Court CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: c1erk@roanokeva.gov JONATHAN E. CRAFT Deputy City Clerk STEPHANIE M. MOON, MMC City Clerk CECELIA T. WEBB Assistant Deputy City Clerk June 8, 2011 Sheila Umberger, Secretary Roanoke Public Library Board Roanoke, Virginia Dear Ms. Umberger: This is to advise you that Susan Koch has qualified as a member of the Roanoke Public Library Board, for a three-year term of office ending June 30,2014. Sincerely, ~~.~ Stephanie M. Moon, MMC City Clerk SMM:ctw Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to-wit: I, Susan Koch, do solemnly swear that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that 1 will faithfully and impartially discharge and perform all the duties incumbent upon me as a member of the Roanoke Public Library Board for a three-year term of office ending June 30, 2013, according to the best of my ability. So help me God. ~,,~ )~ san Koch The foregoing oath of office was taken, sworn to, and subscribed before me by Susan Koch this _ day of 2011. Brenda S. Hamilton, Clerk of the Circuit Court BRENDA S. HAMILTON, CLERK OF CIRCUIT COURT By ~.~-~ STEPHANIE M. MOON, MMC City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: c1erk@roanokeva.gov JONATHAN E. CRAFT Deputy City Clerk CECELIA T. WEBB Assistant Deputy City Clerk June 8, 2011 Sheila Umberger, Secretary Roanoke Public Library Board Roanoke, Virginia Dear Ms. Umberger: This is to advise you that Marianne Gandee has qualified as a member of the Roanoke Public Library Board, to fill the unexpired term of Lauren D. Saunders ending June 30, 2013. SMM:ctw Sincerely, 1:f:4t'rl. ~e..v Stephanie M. Moon, MMC City Clerk Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to-wit: I, Marianne Gandee, do solemnly swear that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the, duties incumbent upon me as a member of the Roanoke Public Library Board to fill the unexpired term of Lauren D. Saunders ending June 30, 2013, according to the best of my ability. So help me God. ~~~f_~~jJU Marianne Gandee The foregoing oath of office was taken, sworn to, and subscribed before me by Marianne Gandee this ~y Of~ 2011. Brenda S. Hamilton, Clerk of the Circuit Court By t3~ ...... ~'-fJ~-;;rl< ~ CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: c1erk@roanokeva.gov JONATHAN E. CRAFT Deputy City Clerk STEPHANIE M. MOON, MMC City Clerk June 7, 2011 CECELIA T. WEBB Assistant Deputy City Clerk Beverly T. Fitzpatrick, Jr., Executive Director Virginia Museum of Transportation 303 Norfolk Avenue, S. W. Roanoke, Virginia 24016 Dear Mr. Fitzpatrick: I am enclosing copy of Resolution No. 39123-060611 accepting a donation of funds from the Virginia Museum of Transportation to the City to fund partially a project to research, survey, and nominate the Virginia Museum of Transportation (VMT) building for inclusion on the Virginia Landmarks Register and the National Register of Historic . Places and expressing appreciation for such donation. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 6, 2011. Sincerely, ~*o~~~~~ City Clerk Enclosure pc: Christopher P. Morrill, City Manager William M. Hackworth, City Attorney Ann H. Shawver, Director of Finance Sherman Stovall, Assistant City Manager for Operations ~{\~ IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 6th day of June, 2011. No. 39123-060611. A RESOLUTION accepting a donation of funds from the Virginia Museum of Transportation to the City to fund partially a project to research, survey, and nominate the Virginia Museum of Transportation (VMT) building for inclusion on the Virginia Landmarks Register and the National Register of Historic Places; authorizing the City Manager to take any necessary actions pertaining to such donation; and expressing the City's appreciation for such donation. BE IT RESOLVED by the Council ofthe City of Roanoke as follows: 1. The City of Roanoke hereby accepts the donation of $3,500 from the Virginia Museum of Transportation to the City, all as more particularly set forth in the City Manager's report dated June 6,2011. to this Council. 2. The City Manager is authorized to execute any necessary documents, provide any additional information, and to take any necessary actions in order to obtain, accept, receive, implement, use, and administer such donation. 3. This Council wishes to express its appreciation and that of the citizens of the City of Roanoke to the Virginia Museum of Transportation for its generous donation to the City to fund partially the project described in the City Manager's report dated June 6, 2011, to this Council. 4. The City Clerk is directed to transmit a copy of this Resolution to the Virginia Museum of Transportation expressing the City's appreciation for its donation. ATTEST: ~ m, ~Ollvv City Clerk. R-Donation-VMT funds.doc ~~ IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 6th day of June, 2011. No. 39124-060611. AN ORDINANCE to appropriate funding from the Virginia Museum of Transportation (VMT), amending and reordaining certain sections of the 2010-2011 Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that the following sections of the 2010-2011 Grant Fund Appropriations be, and the same are hereby, amended and reordained to read and provide as follows: Appropriations Fees for Professional Services Revenues VMT National Historical Place Nomination 35-610-8166-2010 $ 3,500 35-61 0-8166-8166 3,500 . Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: ~'01. hJo~ City Clerk. CITY COUNCIL AGENDA REPORT To: Meeting: Su bject: Honorable Mayor and Members of City Council June 6, 2011 Virginia Museum of Transportation Funds Acceptance for VMT Building Virginia Landmarks Register and National Register of Historic Places Nomination Background: As part of the Planning Division's Preservation Work Plan, staff initiated a project to research, survey, and nominate the Virginia Museum of Transportation (VMT) building, also known as the Norfolk and Western Freight Station, for inclusion on the Virginia Landmarks Register and the National Register of Historic Places. The first step, determination of eligibility for listing on the Virginia Landmarks Register and the National Register of Historic Places occurred in 1994, when VMT applied for an ISTEA grant, which required state and Federal historic review. The second step is research and survey, followed by the preparation of the National Register of Historic Places nomination, all of which is projected to be complete by March 2012. / The estimated project cost for the research, survey, and writing of the National Register of Historic Places nomination is $7,000. VMT desires to partially fund the research, survey, and nomination in the amount of $3,500. The remaining $3,500 will be drawn from Community Development Block Grant (CDBG) funding identified in the current fiscal year for survey and inventory work of properties in eligible neighborhoods. Considerations: This project represents a beneficial public-private partnership with Virginia Museum of Transportation, which will allow VMT to take a'dvantage of historic rehabilitation tax credits on their building. The nomination will advance the goals of Vision 2001-2020 which recommends historic designation as a method to contribute to revitalization through improved property maintenance and economic incentives for rehabilitation. Specifically, the survey and nomination implement action EC A26 to undertake a ' comprehensive inventory of historic and cultural properties and districts in the City and consider historic districts, where applicable. City Council action is needed to accept and appropriate the donated funds to support the research, survey and nomination of the eligible Virginia Museum of Transportation building. Recommended Action: Authorize the City Manager to accept donated funds from Virginia Museum of Transportation, and to take the necessary actions to implement and administer such funds for the purpose of the research, survey and nomination work associated with the listing of Virginia Museum of Transportation on the Virginia Landmarks Register and National Register of Historic Places. Adopt the accompanying budget ordinance to establish a revenue estimate in the amount of $3,500 and appropriate funding in the same amount to a project account to be established in the Grant Fund by the Director of Finance. ctPk CHRISTOPHER P. MORRILL City Manager Distribution: Council Appointed Officers R. Brian Townsend, Assistant City Manager for Community Development Erica Taylor, City Planner/A~B Agent 2 ~'~.l (_ 'v () s~1J} IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 6th day of June, 2011. No. 39125-060611. A RESOLUTION authorizing the acceptance of two Certified Local Government Grants from the Virginia Department of Historic Resources; authorizing the City Manager to execute any necessary documents, provide any additional information, and to take any necessary actions in order to obtain, implement, and administer such grants. BE IT RESOLVED by the Council of the City of Roanoke that: 1. The City of Roanoke hereby accepts from the Virginia Department of Historic Resources (DHR) two Certified Local Government Grants in the total amount of$13,500, with no local matching funds required by the City. such funding to be used to undertake a historic survey and inventory for two City neighborhoods (the Riverland neighborhood and the Melrose-Rugby neighborhood), which will lead to eventual inclusion in the Virginia Landmarks Register and ..... National Register of Historic Places, all of which is more particularly set forth in the City Manager's report dated June 6, 2011, to this Council. 2. The City Manager is authorized to execute any necessary documents, including the DHR Certified Local Government Grant Agreements, such documents to be approved as to form by the City Attorney, to furnish such additional information as may be required by the Virginia Department of Historic Resources, and to take any necessary actions in order to obtain, implement, and administer such grants. ATTEST: ~'f'r\.~0w0 City Clerk. R-CLG grant-historic resources-2011.doc 9~ IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 6th day of June, 2011. No. 39126-060611. AN ORDINANCE to appropriate funding from the Commonwealth of Virginia Department of Historic Resources Certified Local Government Grant, amending and reordaining certain sections of the 2010-2011 Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that the following sections of the 2010-2011 Grant Fund Appropriations be, and the same are hereby, amended and reordained to read and provide as follows: Appropriations Fees for Professional Services - Melrose Fees for Professional Services - Riverland Revenues Certified Local Government FY11- Melrose Certified Local Government FY11- Riverland 35-610-8164-2010 35-610-8165-2010 35-61 0-8164-8164 35-61 0-8165-8165 $ 5,000 8,500 5,000 8,500 Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: ~ h,,'rYJo~ City Clerk. CITY COUNCIL AGENDA REPORT To: Meeting: Subject: Honorable Mayor and Members of City Council June 6, 2011 Acceptance of Certified Local Government (CLG) Grant Funds Backg rou nd: Virginia's Department of Historic Resources (DHR) is required by provisions of the National Historic Preservation Act to grant at least 10% of its annual Historic Preservation Fund monies to Certified Local Governments (CLG) in the state. The CLG Grant Program can be used for a variety of projects including surveys,. National Register nominations, preparation of preservation plans, and educatiol1al events. In response to DHR's 2011-2012 Request for Applications, the City of Roanoke's Department of Planning Building and Development applied for funds to undertake a historic survey and inventory for two City neighborhoods, which will lead to eventual inclusion in the Virginia Landmarks Register and National Register of Historic Places, both neighborhoods had previously been determined as eligible for listing. The Riverland neighborhood was determined eligible in 1999 as part of the 1-73 Corridor plan, while the Rugby section of the Melrose-Rugby neighborhood was determined eligible in 2009 by VDOT 10th Street Corridor Plan. This effort continues to build on and advance the goals of Vision 2001-2020 which recommends historic designation as a method to contribute to revitalization through improved property maintenance and economic incentives. for rehabilitation. Specifically, the survey and nomination implement action EC A26 to undertake a comprehensive inventory of historic and cultural properties and districts in the City and consider historic districts, where applicable. DHR has awarded the City of Roanoke two CLG Grants in the total amount of $13,500. No City matching funds are required. Matching funds will be provided by Historic Sites/Structures Survey/Inventory Program CDBG grant awarded in 2009 for this purpose. Considerations: City Council action is needed to formally accept and appropriate the grant funds to support the surveys and inventories. Recommended Action: Authorize the City Manager to execute any required grant agreements or documents; such to be approved as to form by the City Attorney, and to take any necessary actions to revise, implement and administer such grant. Adopt the accompanying budget ordinance to establish a revenue estimate for state grant funds in the amount of $13,500, and appropriate funding of the same to accounts to be established by the Director of Finance in the Grant Fund. -CJp~~-- CHRISTOPHER P. MORRILL City Manager Distribution: Council Appointed Officers R. Brian Townsend, Assistant City Manager for Community Development Erica Taylor, City Planner/ARB Agent 2 -f' IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 6th day of June, 2011. No. 39127-060611. AN ORDINANCE authorizing and approving a one-time bonus to certain City employees in the amount of $1,000 each, and dispensing with the second reading by title of this Ordinance pursuant to the provisions of Section 12 of the City Charter. WHEREAS, because of economic factors and a tightened City budget, the City has not been able to accord its employees a pay raise for the third consecutive year; and WHEREAS, City Council desires to reward the continued good work of the City's employees through difficult financial times. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that: 1. All full-time and permanent part-time City employees as of June 13,2011, as well as employees retiring on June 1, 2011, who have successfully completed a twelve month new hire probationary period on or before June 30, 2011, except for the City's Constitutional officers, Council-appointed officers, and the City's two Assistant City Managers, shall receive a bonus in the amount of $1,000 each on the City's June 22 pay date, such bonus to be subject to all applicable tax withholdings. For employees who complete the new hire probationary period between June 14 and June 30, the bonus will be paid on the next pay date. 2. The second reading by title of this Ordinance is hereby dispensed with pursuant to the provisions of Section 12 of the City Charter. ATTEST: ~ 'fa). rr;O~ City Clerk ~ IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 6th day of June, 2011. No. 39128-060611. AN ORDINANCE to increase the FY 2010-2011 revenue estimate, appropriate funding to various accounts and transfer funding from Residential Juvenile Detention to Employee Stipend amending and reordaining certain sections of the 2010-2011 General and Fleet Management Funds Appropriations and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that the following sections of the 2010-2011 General and Fleet Management Funds Appropriations be, and the same are hereby, amended and reordained to read and provide as follows: General Fund Appropriations Residential Juvenile Detention Transfer to Fleet Fund Transfer to Schools Employee Stipend State Reduction Contingency Police - Patrol - Off-Duty Earning 01-121-2130-2008 01-250-9310-9517 01-250-9310-9530 01-300-9410-1163 01-300-9410-2500 01-640-3113-1015 ($ 521,000) 521,000 1,332,000 1,594,000 ( 206,000 ) 430,000 Revenues Personal Property Tax Sales Tax Bank Franchise Tax Prepared Food and Beverage Tax Off-Duty Billings - Police 01-110-1234-0130 01-110-1234-0201 01-110-1234-0235 01-110-1234-0250 01-110-1234-1298 700,000 400,000 870,000 750,000 430,000 Fleet Manaaement Fund Appropriations Vehicular Equipment 17 -440-2642-9010 521,000 Revenues Transfer from General Fund 17 -110-1234-0951 521,000 Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. AT~EST: .. . "rn . oo-vJ City Clerk. 'h) CITY COUNCIL AGENDA REPORT To: Meeting: Subject: Honorable Mayor and Members of City Council June 6, 2011 General Fund Budget Amendment to Increase Revenue Estimates to Provide Additional Funding to Roanoke City Public Schools, One- Time Employee Stipend (Bonus) for FY 2010-2011, Law Enforcement Off-Duty Earning and Purchase of Fire Apparatus Background: We have not been able to provide a general wage increase since July 2008 due to the major economic downturn. During this same time, we have reduced the size of our workforce by 10% to avoid a real estate tax increase and provide additional funding to schools. Despite these challenges, employees have continued to provide outstanding services to the community. Fleet Management has identified the need to replace four pieces of Fire-EMS apparatus, three engine/pumper trucks and one ladder truck. These are older pieces of equipment which have a high maintenance cost and for which parts are becoming increasingly difficult to locate. Normally scheduled replacement of these vehicles was delayed to balance the budget. City of Roanoke law enforcement officers are allowed to provide off-duty security service as approved by the Chief of Police or Sheriff. Those organizations making the request to the City for off-duty officer security services remit payment to the City of Roanoke and the officers are compensated through the City's payroll system. Considerations: During FY 2010-2011, the local economy has shown signs of recovery. Several local tax revenues have performed better than anticipated. Adopted revenue estimates as outlined below are recommendeq to be adjusted in the amount of $3,1 50,000 with corresponding expenditure appropriations, including the school share of local tax revenue. Key expenditures such as residential juvenile detention and salary and fringe benefit costs have trended lower than anticipated. These funding sources, as well as the budget contingency, are sufficient to address identified expenditure issues in areas such as workers' compensation, snow removal;;cmiscellaneous claims and vehicle parts. .. .... The combination of higher revenue and lower expenditures makes it possible to provide a one-time stipend to all full-time and permanent part-time employees to recognize contributions made during this period of economic downturn. The total stipend expense is anticipated to be approximately $1.6 million. The eligibility and other requirements associated with receiving the stipend include: · Employee must be full time or permanent part-time. · Employee must have successfully completed the 12 month new::hire probationary period by June 30, 2011. · Employee must be active on payroll as of June 13, 2011. Employees who retire on June 1, 2011 will be eligible. · Stipend will be paid on the June 22, 2011 pay date and be subject to applicable payroll tax withholdings. For employees who complete the new hire probationary period between June 14th and June 30th, the stipend will be paid on the next pay date. The stipend will not be provided to Constitutional Officers, City Council Appointed Officers and the Assistant City Managers. The projected higher revenue and lower expenditures will also provide for the replacement of a critically needed fire engine at a cost of approximately $ 521,000. The replacement of this equipment will result in lower maintenance costs incurred by Fleet Management for the piece to be replaced. A revenue estimate of $122,000 for Law Enforcement Off-Duty Billings was included in the FY 2010-2011 adopted budget in anticipation of a moderate level of requests from external agencies. Due to a higher than anticipated number of requests for off-duty officers, the anticipated revenue and expense estimates will be exceeded by approximately $430,000. Recommended Action: Adopt the accompanying ordinance authorizing the one-time stipend (bonus). Adopt the accompanying budget ordinance to increase the FY 2010-2011 revenue estimate by $3,150,000 for the following revenues and appropriate funding to the following expenditure object codes as established by the Director of Finance. Revenues: Personal Property Tax Sales Tax Prepared Food and Beverage Tax Bank Franchise Tax Off-Duty Billings - Police $ 700,000 $ 400,000 $ 750,000 $ 870,000 $ 430,000 Expenditures: Transfer to Schools Employee Stipend Police - Patrol - Off-Duty Earning (01-250-9310-9530) (01-300-9410-1163) (01-640-3113-1015) $1,332,000 $1,388,000 $ 430,000 Transfer $206,000 from State Reduction Contingency (01-300-9410-2500) to Employee Stipend (01-300-9410-1163. Transfer funding in the amount of $ 521,000 from Residential Juvenile Detention (01-121-2130-2008) to Fleet Management Vehicular Equipment (17-440- 2642-9010). CHRISTOPHER P. MORRILL City Manager 2 Distribution: Council Appointed Officers Rita D. Bishop, Superintendent, Roanoke City Public Schools Octavia L. Johnson, Sheriff Sherman M. Stovall, Asst. City Manager for Operations R. Brian Townsend, Asst. City Manager for Community Development Chris C. Perkins, Chief of Police 3 CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: c1erk@roanokeva.gov JONATHAN E. CRAFT Deputy City Clerk STEPHANIE M. MOON, MMC City Clerk June 7, 2011 CECELIA T. WEBB Assistant Deputy City Clerk Municipal Code Corporation P. O. Box 2235 Tallahassee, Florida 32316 Ladies and Gentlemen: I am enclosing copy of Ordinance No. 39129-060611 amending and reordaining Section 14.1-1, Definitions, and Section 14.1-18, Time and placement of automated collection containers and recyclable containers for collection, of Chapter 14-1, Solid Waste Manaqement, of the Code of the City of Roanoke (1979), as amended. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 6, 2011, and is in full force and effect upon its passage. Sincerely, ~;e~~~:l~ City Clerk Enclosure pc: The Honorable Brenda S. Hamilton, Clerk, Circuit Court Ronald S. Albright, Clerk, General District Court David C. Wells, Clerk, Juvenile and Domestic Relations District Court Chief Magistrate, Office of the Magistrate Lora A. Wilson, Law Librarian Christopher P. Morrill, City Manager William M. Hackworth, City Attorney Ann H. Shawver, Director of Finance Skip Decker, Manager, Solid Waste Management 7~~ 'rt'\ IN THE COUNCIL OF THE CITY OF ROANOKE. VIRGINIA The 6th day of June, 2011. No. 39129-060611. AN ORDINANCE amending and reordaining Section 14.1-1, Definitions, and Section 14.1-18, Time of placement of automated collection containers and recyclable containers for collection, of Chapter 14.1, Solid. Waste Management, of the Code of the City of Roanoke (1979), as amended; and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke as follows: 1. Chapter 14.1. Solid Waste Management, of the Code of the City of Roanoke (1979), as amended, is hereby amended and reordained. to read and provide as follows: Sec. 14.1-1. Definitions. *** Principal building shall mean a structure designed to be used for residential purposes. For purposes of this chapter, however, a principal building shall not include an attached front porch, covered or uncovered. *** Sec. 14.1-18. Time of placement of automated collection containers and recyclable containers for collection. (a) Except in the central business district. automated collection containers and recycling containers containing solid waste shall be accessible for collection by an authorized person no later than 7:00 a.m. on the day of collection. Automated collection containers and recycling containers placed adjacent to streets for collection by an authorized person shall not be so placed prior to 7:00 p;m. on the day preceding the day of collection, and shall be removed' as soon as possible after collection and, in no instance, shall they be permitted to remain adjacent to such street after 7:00 a.m. of the day following collection. (b) Automated collection containers and recycling containers shall be stored between dates of collection in a location no closer to the street than the principal building. Where placement of an automated collection container and recycling container in a location no closer to the street than the principal building is impractical or not feasible. the city manager may authorize designate an alternative location. O-Amending Chapter 14,I.doc (c)€8) Solid waste in the central business district shall be placed out for . collection by an authorized person in accordance with regulations promulgated by the city manager. 2. Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: ~'rY1,~o~ City Clerk O-Amending Chapter 14.1.doc 2 CITY COUNCIL AGENDA REPORT To: Meeting: Subject: Honorable Mayor and Members of City Council June 6, 2011 Amendment to Solid Waste Management Chapter of City Code, Sections 14.1-1 and 14.1-18 Background: Solid Waste Management (SWM) Division staff and Roanoke Neighborhood Advocates (RNA) representatives have been collaborating on various code enforcement efforts by SWM staff. RNA concerns include neighborhood appearance, pertaining to trash container placement. Specifically, one particular issue involves storage of automated trash containers ("Big Blues") on or beside front porches of residential dwellings. City Code Section 14.1-18(a) reads: "automated collection containers and recycling containers shall be stored between dates of collection no closer to the street than the principal building." Considerations: A definition for "principal building" is needed to clarify that it is not inclusive of the front porch. The attached code amendment to Sections 14.1-1 and 14.1-18 is recommended to provide needed clarification to address such circumstances. In exceptional circumstances where a container cannot be placed as a practical matter behind the principal building, the City Code does make provision for the City Manager to authorize an alternative location for a container. Recommended Action: Amend the Solid Waste Management chapter of City Code, Section 14.1-1 and 14.1-18 to include a definition for "principal building", thereby clarifying that the front porch is not part of the principal building, and to authorize the City Manager to allow a container to be placed in as alternative location, if it is not practical to place the container behind the principal building. l;k~:t~ CHRISTOPHER P. MORRILL City Manager Distribution: Council Appointed Officers q~ IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 6th day of June, 2011. No. 39130-060611.. AN ORDINANCE to transfer funding from various projects to the Old Mountain Road Bridge Project amending and reordaining certain sections of the 2010-2011 Capital Projects Fund Appropriations and dispensing with the. second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that the following sections of the 2010-2011 Capital Projects Fund Appropriations be, and the same are hereby, amended and reordained to read and provide as follows: Appropriations Appropriated from 2010 Bond Funds Appropriated from 2010 Bond Funds Appropriated from General Revenue Appropriated from General Revenue 08-530-9529-9330 08-510-9620-9302 08-510-9620-9003 08-530-9793-9003 $ (61,250) 61,250 ( 61,250 ) 61,250 Revenues VDOT - Sidewalk Maint City-Wide VDOT -Old Mountain Rd Bridge Renovations 08-530-9793-9833 ( 61,250) 08-530-9529-9529 61,250 Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: ~m.DYjo~ City Clerk. ... CITY COUNCIL AGENDA REPORT To: Meeting: Subject: Honorable Mayor and Members of City Council June 6, 2011 Transfer of VDOT Revenue Sharing Funds Backg rou nd: In FY 2006, the Virginia Dep.artment of Transportation (VDOT) awarded $167,607 to the City of Roanoke for sidewalk maintenance as part of the state's Revenue Sharing Program. Those funds were to be matched by local funding in the same amount resulting in a total possible expenditure of $335,214. After working through VDOT's process of environmental and construction reviews, the City advertised for construction in 2008. Construction of a sidewalk maintenance contract was completed in 2009 with a total value of $214,807.50. Bids for the project were significantly under the estimate for the project which resulted in an expenditure of less than the full amount. Under the revenue sharing program, one-half of those construction costs or $107,403.75 were reimbursed by VDOT. Due to VDOT's program limitations, funds remaining in the project capital account are not available to be spent on a similar sidewalk maintenance project. Remaining funds may be reallocated to another project for which the City has received revenue sharing funds. After again working with VDOT and City staff to identify a good candidate project, staff is now prepared to reallocate the funds. Considerations: In FY11, the City was awarded $460,904 in VDOT revenue sharing funds for reconstruction of the Old Mountain Road bridge over Tinker Creek. Total project cost is estimated at $2.1 million. Remaining funds are currently being provided through local bridge maintenance funds. (At its April 18, 2011 meeting, Council approved an application for additional revenue sharing funds, some of which would be used for this bridge replacement project.) Public Works staff suggest that remaining funds from the sidewalk maintenance contract be reallocated to the bridge project, supplanting some of the local funding currently required for this project. However, the local funding currently in the bridge project is from bond proceeds which are subject to restrictions. The restrictions will be overcome by moving the bond funds to an allowable project under the bond covenants. The bridge project bond funds will be transferred to the Roanoke River Flood Reduction project, a permissible project. Local funding from the Roanoke River Flood Reduction project will then be moved to the Sidewalk Maintenance. project; thereby, permitting planned sidewalk repair work to be performed using local funding. The amount of this transfer is $61,250, which VDOT indicates is the amount remaining on the sidewalk maintenance contract. The difference between the available contract funding ($60,203.25) and the amount of the transfer is due to unspent VDOT administrative costs which VDOT indicates are available to the City. VDOT has approved the reallocation of these funds. This Council action is requested to appropriate funds into the correct accounts. Recommended Action: I Adopt the accompanying budget ordinance to reduce the revenue estimate and appropriation by $61,250 from the Sidewalk Maintenance project, capital account 08-530-9793, and establish a revenue estimate and appropriate funding in the same amount to the Old Mountain Road Bridge project, capital account 08-530:9529, as established by the Director of Finance. Authorize the transfer of funding in the amount of $61,250 from the Old Mountain Road Bridge project, capital account 08-530-9529, to the Roanoke River Flood Reduction project, capital account 08-510-9620, as established by the Director of Finance. Authorize the transfer of funding in the amount of $61 ,250 in local funds from the Roanoke River Flood Reduction project, capital account 08-510-9620, to the Sidewalk Maintenance project, capital account 08-530-9793, as established by the Director of Finance. ~ ------~------- CHRISTOPH R P. MORRILL City Manager Distribution: Council Appointed Officers 2 CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: c1erk@roanokeva.gov JONATHAN E. CRAFT Deputy City Clerk STEPHANIE M. MOON, MMC City Clerk June 7, 2011 CECELlA T. WEBB Assistant Deputy City Clerk Adult Care Center of Roanoke Valley, Inc. 2321 Roanoke Blvd. Salem, Virginia 24153 Attention: Executive Director Ladies and Gentlemen: At a regular meeting of the Council of the City of Roanoke which was held on Monday, June 6, 2011, City Council approved the recommendations of the Human Services Committee with regard to funding of certain agencies for fiscal year 2011-2012. Funding in the amount of $5,000.00 was approved for the Adult Care Center of Roanoke Valley, Inc., for the fiscal year commencing July 1,2011 and ending June 30, 2012. Please contact Teresa McDaniel at the Department of Social Services, 1510 Williamson Road, N. E., Roanoke, Virginia 24012, or call 540-853-2372, with regard to disbursement of funds. The City of Roanoke values and appreciates the many contributions of the Adult Care ,Center of Roanoke Valley, Inc., to the citizens of Roanoke. It is hoped that the City's investment will playa significant role in your ongoing progress and development. Sincerely, W,.~h1.'rYt~ Stephanie M. Moon, MMC City Clerk SMM:ctw CITY OF ROANQKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: c1erk@roanokeva.gov JONATHAN E. CRAFT Deputy City Clerk STEPHANIE M. MOON, MMC City Clerk June 9, 2011 CECELIA T. WEBB Assistant Deputy City Clerk Apple Ridge Farm 541 Luck Avenue, S. W., Suite #204 Roanoke, Virginia 24016 Attention: Executive Director Ladies and Gentlemen: At a regular meeting of the Council of the City of Roanoke which was held on Monday, June 6, 2011, City Council approved the recommendations of the Human Services Committee with regard to funding of certain agencies for fiscal year 2011-2012. Funding in the amount of $13,800.00 was approved for the Apple Ridge Farm for the fiscal year commencing July 1, 2011 and ending June 30, 2012. Please .contact Teresa McDaniel at the Department of Social Servic~s, 1510 Williamson Road, N. E., Roanoke, Virginia 24012, or call 540-853-2372, with regard to disbursement of funds. The City of Roanoke values and appreciates the many contributions of the Apple Ridge Farm to the citizens of Roanoke. It is hoped that the City's investment will playa significant role in your ongoing progress and development. Sincerely, )~ hi. r:Jb~ Stephanie M. Moon, MMC City Clerk SMM:ctw CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: c1erk@roanokeva.gov JONATHAN E. CRAFT Deputy City Clerk STEPHANIE M. MOON, MMC City Clerk June 7, 2011 CECELIA T. WEBB Assistant Deputy City Clerk Bethany Hall 1109 Franklin Road, S. W. Roanoke, Virginia 24016 Attention: Executive Director Ladies and Gentlemen: At a regular meeting of the Council of the City of Roanoke which was held on Monday, June 6, 2011, City Council approved the recommendations of the Human Services Committee with regard to funding of certain agencies for fiscal year 2011-2012. Funding in the amount of $5,000.00 was approved for the Bethany Hall - Residential Substance Abuse Treatment for the fiscal year commencing July 1, 2011 and ending June 30, 2012. Please contact Teresa McDaniel at the Department of Social Services, 1510 Williamson Road, N. E., Roanoke, Virginia 24012, or call 540-853-2372, with regard to disbursement of funds. The City of Roanoke values and appreciates the many contributions of the Bethany Hall to the citizens of Roanoke. It is hoped that the City's investment will playa significant role in your ongoing progress and development. Sincerely, ~O~'M~OMJ City Clerk SMM:ctw CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: c1erk@roanokeva.gov JONATHAN E. CRAFT Deputy City Clerk STEPHANIE M. MOON, MMC City Clerk June 7, 2011 CECELIA T. WEBB Assistant Deputy City Clerk Big Brothers/Big Sisters of Southwest Virginia 124 Wells Avenue, N. W. Roanoke, Virginia 24016 Attention: Executive Director Ladies and Gentlemen: At a regular meeting of the Council of the City of Roanoke which was held on Monday, June 6, 2011, City Council approved the recommendations of the Human Services Committee with regard to funding of certain agencies for fiscal year 2011-2012. Funding in the amount of $5,000.00 was approved for the Big Brothers/Big Sisters of Southwest Virginia for the fiscal year commencing July 1, 2011 and ending June 30, 2012. Please contact Teresa McDaniel at the Department of Social Services, 1510Williamson Road, N. E., Roanoke, Virginia 24012, or call 540-853-2372, with regard to disbursement of funds. The City of Roanoke values and appreciates the many contributions of the Big Brothers/Big Sisters of Southwest Virginia to the citizens of Roanoke. It is hoped that the City's investment will play a significant role in your ongoing progress and development. Sincerely, ,tf:jJ",,-~,..,.,. ~D~ Stephanie M. Moon, MMC City Clerk SMM:ctw CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: cIerk@roanokeva.gov JONATHAN E. CRAFT Deputy City Clerk STEPHANIE M. MOON, MMC City Clerk June 7, 2011 CECELIA T. WEBB Assistant Deputy City Clerk Blue Ridge Independent Living Center 1502 B Williamson Road, N. E. Roanoke, Virginia 24012-5125 Attention: Executive Director Ladies and Gentlemen: At a regular meeting of the Council of the City of Roanoke which was held on Monday, June 6, 2011, City Council approved the recommendations of the Human Services Committee with regard to funding of certain agencies for fiscal year 2011-2012. Funding in the amount of $10,000.00 was approved for the Blue Ridge Independent Living Center for the fiscal year commencing July 1, 2011 and ending June 30, 2012. Please contact Teresa McDaniel at the Department of Social Services, 1510 Williamson Road, N. E., Roanoke, Virginia 24012, or call 540-853-2372, with regard to disbursement of funds. The City of Roanoke values and appreciates the many contributions of the Blue Ridge Independent Living Center to the citizens of Roanoke. It is hoped that the City's investment will playa significant role in your ongoing progress and development. Sincerely, ~)\').~. Stephanie M. Moon, MMC City Clerk SMM:ctw CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: c1erk@roanokeva.gov JONATHAN E.CRAFT Deputy City Clerk STEPHANIE M. MOON, MMC City Clerk June 7, 2011 CECELlA T. WEBB Assistant Deputy City Clerk Blue Ridge Legal Services, Inc. P. O. Box 551 . Harrisonburg, Virginia 22803 Attention: Executive Director Ladies and Gentlemen: . At a regular meeting of the Council of the City of Roanoke which was held on Monday, June 6, 2011, City Council approved the recommendations of the Human Services Committee with regard to funding of certain agencies for fiscal year 2011-2012. Funding in the amount of $11,800.00 was approved for the Blue Ridge Legal Services, Inc., for the fiscal year commencing July 1, 2011 and ending June 30,,2012. Please contact Teresa McDaniel at the Department of Social Services, 1510 Williamson Road, N. E., Roanoke, Virginia 24012, or call 540-853-2372, with regard to disbursement of funds. The City of Roanoke values and appreciates the many contributions of the Blue Ridge Legal Services, Inc., to the citizens of Roanoke. It i.s hoped that the City's investment will playa significant role in your ongoing progress and development. Sincerely, ~~~..~ City Clerk SMM:ctw CITY OF ROANOKE. OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: c1erk@roanokeva.gov JONATHAN E. CRAFT Deputy City Clerk STEPHANIE M. MOON, MMC City Clerk June 7, 2011 CECELIA T. WEBB Assistant Deputy City Clerk Bradley Free Clinic 1240 Third Street, S. W. Roanoke, Virginia 24016 Attention: Director Ladies and Gentlemen: , At a regular meeting of the Council of the City of Roanoke which was held on Monday, June 6, 2011, City Council approved the recommendations of the Human Services Committee with regard to funding of certain agencies for fiscal year 2011-2012. Funding was approved for the Bradley Free Clinic for the fiscal year commencing July 1, 2011 and ending June 30,2012, for the following: Medical/Pharmacy Dental $ 6,000.00 $ 9,000.00 Please contact Teresa McDaniel at the Department of Social Services, 1,510 Williamson Road, N. E., Roanoke, Virginia 24012, or call 540-853-2372, with regard to disbursement of funds. The City of Roanoke values and appreciates the many contributions of the Bradley Free. Clinic to the citizens of Roanok~. It is hoped that the City's investment will play a significant role in your ongoing progress and development. Sincerely, ~o~~~ City Clerk SMM:ctw CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: c1erk@roanokeva.gov JONATHAN E. CRAFT Deputy City Clerk STEPHANIE M. MOON, MMC City Clerk June 7, 2011 CECELIA T. WEBB Assistant Deputy City Clerk Child Health Investment Partnership (CHIP) of Roanoke Valley 1201 Third Street, S. W. Roanoke, Virginia 24016 Attention: Executive Director Ladies and Gentlemen: At a regular meeting of the Council of the City of Roanoke which was held on Monday, June 6, 2011, City Council approved the recommendations of the Human Services Committee with regard to funding of certain agencies for fiscal year 2011-2012. Funding was approved for Child Health Investment Partnership of Roanoke Valley for the fiscal year commencing July 1,2011 and ending June 30, 2012, for the following: Family Strengthening Program Care Coordination Program Mental/Health Services $22,400.00 $20,100.00 $17,500.00 Please contact Teresa McDaniel at the Department of Social Services, 1510 Williamson Road, N. E., Roanoke, Virginia 24012, or call 540-853-2372, with regard to disbursement of funds. The City of Roanoke values and appreciates the many contributions of the Child Health Investment Partnership of Roanoke Valley to the citizens of Roanoke. It is hoped that the City's investment will play a significant role in your ongoing progress and development. Sincerely, ~h?h1~ Stephanie M. Moon, MMC- l City Clerk SMM:ctw CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: c1erk@roanokeva.gov JONATHAN E. CRAFT Deputy City Clerk STEPHANIE M. MOON, MMC City Clerk June 7, 2011 CECELIA T. WEBB Assistant Deputy City Clerk Children's Advocacy Center 541 Luck Avenue, S. W., Suite 308 Roanoke, Virginia 24016 Attention: Executive Director Ladies and Gentlemen: At a regular meeting of the Council of the City of Roanoke which was held on Monday, June 7, 2011, City Council approved the recommendations of the Human Services Committee with regard to funding of certain agencies for fiscal year 2011-2012. Funding was approved for the Children's Advocacy Center for the fiscal year commencing July 1,2011 and ending June 30,2012, for the following: Children's Trust Program. Court Appointed Special Advocates (CASA) Children First Parent Education $ 5,000.00 $ 5,000.00 $ 8,850.00 Please contact Teresa McDaniel at the Department of Social Services, 1510 Williamson Road, N. E., Roanoke, Virginia 24012, or call 540-853-2372, with regard to disbursement of funds. The City of Roanoke values and appreciates the many contributions of the Children's Advocacy Center to the citizens of Roanoke. It is hoped that the City's investment will playa significant role in your ongoing progress and development. Sincerely, ~~~~M City Clerk SMM:ctw CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: c1erk@roanokeva.gov JONATHAN E. CRAFT Deputy City Clerk STEPHANIE M. MOON, MMC. City Clerk June 7, 2011 .CECELIA T. WEBB Assistant Deputy City Clerk Conflict Resolution Center 4505 Starkey Road, Suite 120 Roanoke Virginia 24018 Attention: Director Ladies and Gentlemen: At a regular meeting of the Council of the City of Roanoke which was held on Monday, June 6, 2011, City Council approved the recommendations of the Human Services Committee with regard to funding of certain agencies for fiscal year 2011-2012. Funding in the amount of $10,000.00 was approved for the Conflict Resolution Center- Court Connected Mediation for the fiscal year commencing July 1, 2011 and ending June 30, 2012. Please contact Teresa McDaniel at the Department of Social Services, 1510 Williamson Road, N. E., Roanoke, Virginia 24012, or call 540-853-2372, with regard to disbursement of funds. The City of Roanoke values and appreciates the many contributions of the Conflict Resolution Center to the citizens of Roanoke. It is hoped that the City's investment will playa significant role in your ongoing progress and development. Sincerely, M~m.~ Stephanie M. Moon, MMC City Clerk SMM:ctw CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: c1erk@roanokeva.gov JONATHAN E. CRAFT Deputy City Clerk STEPHANIE M. MOON, MMC City Clerk June 7, 2011 CECELIA T. WEBB Assistant Deputy City Clerk Council of Community Services P. O. Box 598 Roanoke, Virginia 24004 Attention: Executive Director Ladies and Gentlemen: At a regular meeting of the Council of the City of Roanoke which was held on Monday, June 6, 2011, City Council approved the recommendations of the Human Services Committee with regard to funding of certain agencies for fiscal year 2011-2012. Funding was approved for Council of Community Services for the fiscal year comme.ncing July 1, 20n and ending June 30,2012, for the following: Monitoring Non-Profit Resource Center $12,000.00 $ 5,600.00 Please contact Teresa McDaniel at the Department of Social Services, 1510 Williamson Road, N. E., Roanoke, Virginia 24012, or call 540-853-2372, with regard to disbursement of funds. The City of Roanoke values and appreciates the many contributions of the Council of Community Services to the citizens of Roanoke. It is hoped that the City's investment will playa significant role in your ongoing progress and development. Sincerely, ~~o~~~ City Clerk SMM:ctw CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: c1erk@roanokeva.gov JONATHAN E. CRAFT Deputy City Clerk STEPHANIE M. MOON, MMC City Clerk June 9, 2011 CECELIA T. WEBB Assistant Deputy City Clerk Family Services of Roanoke Valley 360 Campbell Avenue, S. W. Roanoke, Virginia 24016 Attention: Executive Director Ladies and Gentlemen: At a regular meeting of the Council of the City of Roanoke which was held on Monday, June 6, 2011, City Council approved the recommendations of the Human Services Committee with regard to funding of certain agencies for fiscal year 2011-2012. Funding was approved for Family Services of Roanoke Valley for the fiscal year commencing July 1,2011 and ending June 30,2012, for the following: ACTION Home Care Aide Family and Individual Counseling Adults Plus $25,000.00 $15,100.00 $17,700.00 $14,700.00 Please contact Teresa McDaniel at the Department of Social Services, 1510 Williamson Road, N. E., Roanoke, Virginia 24012, or call 540-853-2372, with regard to disbursement of funds. The City of Roanoke values and appreciates the many contributions of the Family Services of Roanoke Valley to the citizens of Roanoke. It is hoped that the City's investment will playa significant role in your ongoing progress and development. Sincerely, .~~n-, .mCl(W Stephanie M. Moon, MMC ~ City Clerk SMM:ctw CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: c1erk@roanokeva.gov JONATHAN E. CRAFT Deputy City Clerk STEPHANIE M. MOON, MMC City Clerk June 7, 2011 CECELIA T. WEBB Assistant Deputy City Clerk Girl Scouts of Virginia Skyline Council, Inc. 3663 Peters Creek Road, N.W. Roanoke, Virginia 24019 Attention: Executive Director Ladies and Gentlemen: At a regular meeting of the Council of the City of Roanoke which was held on Monday, June 6, 2011, City Council approved the recommendations of the Human Services Committee with regard to funding of certain agencies for fiscal year 2011-2012. Funding in the amount of $5,000.00 was approved for the Girl Scouts of Virginia Skyline Council, Inc., for the fiscal year commencing July 1, 2011 and ending June 30, 2012. Please contact Teresa McDaniel at the Department of Social Services, 1510 Williamson Road, N. E., Roanoke, Virginia 24012, .or call 540-853-2372, with regard to disbursement of funds. The City of Roanoke values and appreciates the many contributions of the Girl Scouts of Virginia Skyline Council, Inc., to the citizens of Roanoke. It is hoped that the City's investment will playa significant role in your ongoing progress and development. Sincerely, M~hI.~....> Stephanie M. Moon, MMC "- City Clerk SMM:ctw CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: c1erk@roanokeva.gov JONATHAN E. CRAFT Deputy City Clerk STEPHANIE M. MOON, MMC City Clerk June 7, 2011 CECELIA T. WEBB Assistant Deputy City Clerk Goodwill Industries of the Valley, Inc. 2520 Melrose Avenue, N. W. Roanoke, Virginia 24017 Attention: Executive Director Ladies and Gentlemen: At a regular meeting of the Council of the City of Roanoke which was held on Monday, June 6, 2011, City Council approved the recommendations of the Human Services Committee with regard to funding of certain agencies for fiscal year 2011-2012. Funding in the amount of $9,600.00 was approved for the Goodwill Industries of the Valley, Inc., for the fiscal year commencing July 1, 2011 and ending June 30, 2012. Please contact Teresa McDaniel at the Department of Social Services, 1510 Williamson Road, N. E., Roanoke, Virginia 24012, or call 540-853-2372, with regard to disbursement of funds. The City of Roanoke values and appreciates the many contributions of the Goodwill Industries of the Valley, Inc., to the citizens of Roanoke. It is hoped that the City's investment will playa significant role in your ongoing progress and development. Sincerely, ~ h? inO..v Stephanie M. Moon, MMC ( City Clerk SMM:ctw CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: c1erk@roanokeva.gov JONATHAN E. CRAFT Deputy City Clerk STEPHANIE M. MOON, MMC City Clerk June 7, 2011 CECELIA T. WEBB Assistant Deputy City Clerk Greenvale School, Inc. 627 Westwood Boulevard, N. W. Roanoke, Virginia 24017 Attention: Executive Director Ladies and Gentlemen: At a regular meeting of the Council of the City of Roanoke which was held on Monday, June 6, 2011, City Council approved the recommendations of the Human Services Committee with regard to funding of certain agencies for fiscal year 2011-2012. Funding in the amount of $17,000.00 was approved for the Greenvale School, Inc., for the fiscal year commencing July 1, 2011 and ending June 30, 2012. Please contact Teresa McDaniel at the Department of Social Services, 1510 Williamson Road, N. E., Roanoke, Virginia 24012, or call 540-853-2372, with regard to disbursement of funds. The City of Roanoke values and appreciates the many contributions of the Greenvale School, Inc., to the citizens of Roanoke. It is hoped that the City's investment will playa significant role in your ongoing progress and development. Sincerely, .~~. :..,J~.~ Stephanie M. Moon, MMC City Clerk SMM:ctw CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: c1erk@roanokeva.gov JONATHAN E. CRAFT Deputy City Clerk STEPHANIE M. MOON, MMC City Clerk June 7, 2011 CECELIA T. WEBB Assistant Deputy City Clerk Local Office on Aging P. O. Box 14205 Roanoke, Virginia 24038 Attention: Director Ladies and Gentlemen: At a regular meeting of the Council of the City of Roanoke which was held on Monday, June 6, 2011, City Council approved the recommendations of the Human Services Committee with regard to funding of certain agencies for fiscal year 2011-2012. Funding in the amount of $30,000.00 was approved for the Local Office on Aging - Meals on Wheels for the fiscal year commencing July 1, 2011 and ending June 30, 2012. Please contact Teresa McDaniel at the Department of Social Services, 1510 Williamson Road, N. E., Roanoke, Virginia 24012, or call 540-853-2372, with regard to disbursement of funds. The City of Roanoke values and appreciates the many contributions of the Local Office on Aging to the citizens of Roanoke. It is hoped that the City's investment will playa significant role in your ongoing progress and development. . Sincerely, J;c:;J.- · u Y'r), M OtIW Stephanie M. Moon, MMC ( City Clerk SMM:ctw CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: c1erk@roanokeva.gov JONATHAN E. CRAFT Deputy City Clerk STEPHANIE M. MOON, MMC City Clerk June 7, 2011 CECELIA T. WEBB Assistant Deputy City Clerk Mental Health Association of Roanoke Valley 10 E. Church Avenue, Suite 300 Roanoke, Virginia 24011 Attention: Executive Director Ladies and Gentlemen: At a regular meeting of the Council of the City of Roanoke which was held on Monday, June 6, 2011, City Council approved the recommendations of the Human Services Committee with regard to funding of certain agencies for fiscal year 2011-2012. Funding in the amount of $5,000.00 was approved for the Mental Health Association of Roanoke Valley for the fiscal year commencing July 1,2011 and ending. June 30,2012. Please contact Teresa McDaniel at the Department of Social Services, 1510 Williamson Road, N. E., Roanoke, Virginia 24012, or call 540-853-2372, with regard to disbursement of funds. The City of Roanoke values and appreciates the many contributions of the Mental Health Association of Roanoke Valley to the citizens of Roanoke. It is hoped that the City's investment will playa significant role in your ongoing progress and development. Sincerely, ~'h'l.~&vV . Stephanie M. Moon, MMC City Clerk SMM:ctw CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: c1erk@roanokeva.gov JONATHAN E.CRAFT Deputy City Clerk STEPHANIE M. MOON, MMC City Clerk June 7, 2011 CECELIA T. WEBB Assistant Deputy City Clerk Northwest Child Development Center 1523 Melrose Avenue, N. W. Roanoke, Virginia 24017 Attention: Executive Director Ladies and Gentlemen: At a regular meeting of the Council of the City of Roanoke which was held on Monday, June 6, 2011, City Council approved the recommendations of the Human Services Committee with regard to funding of certain agencies for fiscal year 2011-2012. Funding in the amount of $13,000.00 was approved for the Northwest Child Development Center for the fiscal year commencing July 1, 2011 and ending June 30, 2012. Please contact Teresa McDaniel at the Department of Social .Services, 1510 Williamson Road, N. E., Roanoke, Virginia 24012, or call 540-853-2372, with regard to .disbursement of funds. The City of Roanoke values and appreciates the many contributions of the Northwest Child Development Center to the citizens of Roanoke. It is hoped that the City's investment will playa significant role in your ongoing progress and development. Sincerely, ^~~rn.~~ Stephanie M. Moon, MMC City Clerk SMM:ctw CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: c1erk@roanokeva.gov JONATHAN E.CRAFT Deputy City Clerk STEPHANIE M. MOON, MMC City Clerk June 7, 2011 CECELIA T. WEBB Assistant Deputy City Clerk Planned Parenthood of the Blue Ridge 2207 Peters Creek Road, N. W. Roanoke, Virginia 24017 Attention: Executive Director Ladies and Gentlemen: At a regular meeting of the Council of the City of Roanoke which was held on Monday, June 6, 2011,' City Council approved the recommendations of the Human Services Committee with regard to funding of certain agencies for fiscal year 2011-2012. . Funding in the amount of $8,000.00 was approved for the Planned Parenthood of the Blue Ridge for the fiscal year commencing July 1, 2011 and ending June 30, 2012. Please contact Teresa McDaniel at the Department of Social Services, 1510 Williamson Road, N. E., Roanoke, Virginia 24012, or call 540-853-2372, with regard to disbursement of funds. The City of Roanoke values and appreciates the many contributions of the Planned Parenthood of the Blue Ridge to the citizens of Roanoke. It is hoped that the City's investment will playa significant role in your ongoing progress and development. Sincerely, ~h1.~ Stephanie M. Moon, MMC City Clerk SMM:ctw CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: c1erk@roanokeva.gov JONATHAN E. CRAFT Deputy City Clerk STEPHANIE M. MOON, MMC City Clerk June 7, 2011 CECELlA T. WEBB Assistant Deputy City Clerk Presbyterian Community Center 1228 Jamison Avenue, S. E. Roanoke, Virginia 24013 Attention: Director Ladies and Gentlemen: At a regular meeting of the Council of the City of Roanoke which was held on Monday, June 6, 2011, City Council approved the recommendations of the Human Services Committee with regard to funding of certain agencies for fiscal year 2011-2012. Funding was approved for the Presbyterian Community Center for the fiscal year commencing July 1,2011 and ending June 30, 2012, for the following: Pathways for Youth Pathfinders $ 10,000.00 $ 5,000.00 Please contact Teresa McDaniel at the Department of Social Services, 1510 Williamson Road, N. E., Roanoke, Virginia 24012, or call 540-853-2372, with regard to disbursement of funds. The City of Roanoke values and appreciates the many contributions of the Presbyterian Community Center to the citizens of Roanoke. It is hoped that the City's investment will playa significant role in your ongoing progress and development. Sincerely, ~~h).~ Stephanie M. Moon, MMC City Clerk SMM:ctw CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: c1erk@roanokeva.gov JONATHAN E.CRAFT Deputy City Clerk STEPHANIE M. MOON, MMC City Clerk CECELIA T. WEBB Assistant Deputy City Clerk June 7, 2011 Roanoke Adolescent Health Partnership Carilion Clinic Children's Hospital 7 Albemarle Avenue, S. W. Roanoke, Virginia 24016 Attention: Linda Hodges Dear Ms. Hodges: At a regular meeting of the Council of the City of Roanoke which was held on Monday, June 6, 2011, City Council approved the recommendations of the Human Services Committee with regard to funding of certain agencies for fiscal year 2011-2012. Funding in the amount of $11,832.00 was approved for the Roanoke Adolescent Health Partnership for the fiscal year commencing July 1, 2011 and ending June 30, 2012. Please contact Teresa McDaniel at the Department of Social Services, 1510 Williamson Road, N. E., Roanoke, Virginia 24012, or call 540-853-2372, with regard to disbursement of funds. The City of Roanoke values and appreciates the many contributions of the Roanoke Adolescent Health Partnership to the citizens of Roanoke. It is hoped that the City's investment will playa significant role in your ongoing progress and development. Sincerely, ~fh.~ Stephanie M. Moon, MMC City Clerk SMM:ctw CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: c1erk@roanokeva.gov JONATHAN E. CRAFT Deputy City Clerk STEPHANIE M. MOON, MMC City Clerk June 7, 2011 CECELIA T. WEBB Assistant Deputy City Clerk Roanoke Valley Interfaith Hospitality Network 37 East Clay Street Salem, Virginia 24153 Attention: Executive Director Ladies and Gentlemen: At a regular meeting of the Council of the City of Roanoke which was held on Monday, June 6, 2011, City Council approved the recommendations of the Human Services Committee with regard to funding of certain agencies for fiscal year 2011-2012. Funding in the amount of $5,500.00 was approved for the Roanoke Valley Interfaith Hospitality Network for the fiscal year commencing July 1, 2011 and ending June 30, 2012. Please contact Teresa McDaniel at the Department of Social Services, 1510 Williamson Road, N. E., Roanoke, Virginia 24012, or call 540-853-2372, with regard to disbursement of funds. The City of Roanoke values and appreciates the many contributions of the Roanoke Valley Interfaith Hospitality Network to the citizens of Roanoke. It is hoped that the City's investment will playa significant role in your ongoing progress and development. Sincerely, ~:::o~~~w City Clerk SMM:ctw CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: c1erk@roanokeva.gov JONATHAN E. CRAFT Deputy City Clerk STEPHANIE M. MOON, MMC City Clerk June 7, 2011 CECELIA T. WEBB Assistant Deputy City Clerk St. John's Community Youth Program, Inc. P. O. Box 257 Roanoke, Virginia 24002 Attention: Executive Director Ladies and Gentlemen: At a regular meeting of the Council of the City of Roanoke which was held on Monday, June 6, 2011, City Council approved the recommendations of the Human Services Committee with regard to funding of certain agencies for fiscal year 2011-2012. Funding in the amount of $10,000.00 was approved for the St. John's Community Youth Program, Inc., for the fiscal year commencing July 1, 2011 and ending June 30, 2012. Please contact Teresa McDaniel at the Department of Social Services, 1510 Williamson Road, N. E., Roanoke, Virginia 24012, or call 540-853-2372, with regard to disbursement of funds. " The City of Roanoke values and appreciates the many contributions of the St. John's Community Youth Program, Inc., to the citizens of Roanoke. It is hoped that the City's investment will playa significant role in your ongoing progress and development. Sincerely, ~ ~.MbW Stephanie M. Moon, MMC \. City Clerk SMM:ctw CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: c1erk@roanokeva.gov JONATHAN E. CRAFT Deputy City Clerk STEPHANIE M. MOON, MMC City Clerk June 7, 2011 CECELIA T. WEBB Assistant Deputy City Clerk The Salvation Army 724 Dale Avenue, S. E. Roanoke, Virginia 24013 Attention: Executive Director Ladies and Gentlemen: At a regular meeting of the Council of the City of Roanoke which was held on Monday, June 6, 2011, City Council approved the recommendations of the Human Services Committee with regard to funding of certain agencies for fiscal year 2011-2012. Funding was approved for The Salvation Army for the fiscal year commencing July 1, 2011 and ending June 30, 2012, for the following programs: Turning Point Emergency Shelter $16,500.00 $ 5,000.00 Please contact Teresa McDaniel at the Department of Social Services, 1510 Williamson Road, N. E., Roanoke, Virginia 24012, or call 540-853-2372, with regard to disbursement of funds. The City of Roanoke values and appreciates the many contributions of The Salvation Army to the citizens of Roanoke. It is hoped that the City's investment will play a significant role in your ongoing progress and development. Sincerely, j;t;;P~ 'tn. ~Ok.J Stephanie M. Moon, MMC City Clerk SMM:ctw CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: c1erk@roanokeva.gov JONATHAN E. CRAFT Deputy City Clerk STEPHANIE M. MOON, MMC City Clerk June 7, 2011 CECELIA T. WEBB Assistant Deputy City Clerk TRUST House 404 Elm Avenue, S. W. Roanoke, Virginia 24016 Attention: Executive Director Ladies and Gentlemen: At a regular meeting of the Council of the City of Roanoke which was held on Monday, June 6, 2011, City Council approved the recommendations of the Human Services Committee with regard to funding of certain agencies for fiscal year 2011-2012. Funding in the amount of $5,000.00 was approved for the TRUST House for the fiscal year commencing July 1, 2011 and ending June 30, 2012. Please contact Teresa McDaniel at the Department of Social Services, 1510 Williamson Road, N. E., Roanoke, Virginia 24012, or call 540-853-2372, with regard to disbursement of funds. The City of Roanoke values and appreciates the many contributions of the TRUST House to the citizens of Roanoke. It is hoped that the City's investment will play a significant role in your ongoing progress and development. Sincerely, ~'m.~ Stephanie M. Moon, MMC City Clerk SMM:ctw CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: c1erk@roanokeva.gov JONATHAN E. CRAFT Deputy City Clerk STEPHANIE M. MOON, MMC City Clerk June 7, 2011 CECELIA T. WEBB Assistant Deputy City Clerk United Way of Roanoke Valley - Smart Beginnings 325 Campbell Avenue, S. W. Roanoke, Virginia 24016 Attention: Executive Director Ladies and Gentlemen: At a regular meeting of the Council of the City of Roanoke which was held on Monday, June 6, 2011, City Council approved the recommendations of the Human Services Committee with regard to funding of certain agencies for fiscal year 2011-2012. Funding in the amount of $10,000.00 was approved for the United Way of Roanoke Valley - Smart Beginnings for the fiscal year commencing July 1, 2011 and ending June 30,2012. Please contact Teresa McDaniel at the Department of Social Services, 1510 Williamson Road, N. E., Roanoke, Virginia 24012, or call 540-853-2372, with regard to disbursement of funds. The City of Roanoke values and appreciates the many contributions of the United Way of Roanoke Valley to the citizens of Roanoke. It is hoped that the City's investment will playa significant role in your ongoing progress and development. Sincerely, ACii~;r" mb~ Stephanie M. Moon, MMC l City Clerk SMM:ctw CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: c1erk@roanokeva.gov JONATHAN E. CRAFT Deputy City Clerk STEPHANIE M. MOON, MMC City Clerk June 7, 2011 CECELIA T. WEBB Assistant Deputy City Clerk West End Center for Youth 1223 Patterson Avenue, S. W. Roanoke, Virginia 24016 Attention: Executive Director' Ladies and Gentlemen: At a regular meeting of the Council of the City of Roanoke which was held on Monday, June 6, 2011, City Council approved the recommendations of the Human Services Committee with regard to funding of certain agencies for fiscal year 2011-2012. Funding in the amount of $19,600.00 was approved for the West End Center for Youth for the fiscal year commencing July 1, 2011 and ending June 30, 2012. Please contact Teresa McDaniel at the Department of Social Services, 1510 Williamson Road, N. E., Roanoke, Virginia 24012, or call 540-853-2372, with regard to disbursement of funds. The City of Roanoke values and appreciates the many contributions of the West End Center for Youth to the citizens of Roanoke. It is hoped that the City's investment will playa significant role in your ongoing progress and development. Sincerely, ~'r-'~h'\.~ Stephanie M. Moon, MMC City Clerk SMM:ctw ';}QC- IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 6th day of June, 2011. No. 39131-060611. A RESOLUTION concurring in the recommendations ofthe Human Services Advisory Board ("Board") for allocation of City funds to various qualified agencies to assist such agencies in the performance oftheir programs for Fiscal Year 2011-2012, and authorizing the City Manager or his designee to execute a contract with the Council of Community Services to perform the necessary performance audits to evaluate the effectiveness and efficiency of all the programs by such agencies. WHEREAS, the Fiscal Year 2011-2012 budget approved by City Council for the Board provides for funding in the amount of$430,582 to certain qualified agencies; WHEREAS, in order to obtain an allocation for such funds, it was necessary for agencies to file applications with the Board; WHEREAS, requests for City funding in the total amount of$713,144 were received by the Board from thirty-five (35) agencies (48 programs); WHEREAS, after studying each application and holding allocation meeting hearings, the Board has recommended allocations of funding to certain applicant agencies for Fiscal Year 2011- 2012; and WHEREAS, performance audits are to be conducted for each agency receiving funds through the Board to evaluate the effectiveness and efficiency of funded programs. THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke that: 1. Council concurs in the recommendations of the Human Services Advisory Board as to the allocations for funding of various qualified agencies for Fiscal Year 2011-2012 as more particularly set forth in the City Manager's report dated June 6, 2011, to this Council, and the attachment to that report. 2. The City Manager or his designee is authorized to execute a contract with the Council ofCommunity Services to perform the necessary performance audits to evaluate the effectiveness and efficiency of all funded programs by such agencies; all such contracts to be approved as to form by the City Attorney. ATTEST: ~~'rn. )r-..D~ City Clerk. -) ~~ IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 6th day of June, 2011. No. 39132-060611. AN ,oRDINANCE to transfer funding to specific Human Services Committee agencies, amending and reordaining certain sections of the 2011-2012 General Fund Appropriations, and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that the following sections of the 2011-2012 General Fund Appropriations be, and the same are hereby, amended and reordained to read and provide as follows, in part: Appropriations Subsidies Bradley Free Clinic -Medical League of Older Americans - Meals on Wheels Bethany Hall-Residential Substance Abuse Treatment Northwest Child Development Center TRUST - Emergency and Transitional Housing West End Center Adult Care Center Conflict Resolution Center-Court Connect Roanoke Adolescent Health Partnership Court Appointed Special Advocate Greenvale School Blue Ridge Independent Living Center Mental Health Association of Roanoke Valley Planned Parenthood of the Blue Ridge St. John's Community Youth Program Girl Scouts of Virginia Skyline Council Presbyterian Community Center-Pathways for Youth . Presbyterian Community Center-Pathfinders Children's Advocacy Center -Parent Education Apple Ridge Farm Children's Trust-Children's Advocacy Center 01-630-5220-3700 01-630-5220-3721 01-630-5220-3722 01-630-5220-3728 01-630-5220-3734 01-630-5220-3740 01-630-5220-3745 01-630-5220-3746 01-630-5220-3748 01-630-5220.:3767 01-630-5220-3775 01-630-5220-3780 01-630-5220-3781 01-630-5220-3784, 01-630-5220-3795 01-630-5220-3797 01-630-5220-3798 01-630-5220-3801 01-630-5220-3903 01-630-5220-3915 01-630-5220-3917 01-630-5220-3918 $ (430,582) 6,000 30,000 5,000 13,000 5,000 19,600 5,000 10,000 11,832 5,000 17,000 10,000 5,000 8,000 10,000 5,000 10,000 5,000 8,850 13,800 5,000 Family Service - ACTION Family Service - Home Care Family Service - Family & Individual Counseling Family Service - Adults Plus Blue Ridge Legal Services Big Brothers/Big Sisters of SWV A Goodwill Industries of the Valleys, Inc. Roanoke Valley Interfaith Hospitality Network'- Salvation Army - Turning Point Salvation Army - Emergency Shelter CHIP - Family Strengthening Program CHIP - Care Coordination Program Council of Community Services - Monitoring Services Council of Community Services - Non-Profit Bradley Free Clinic -Dental CHIP - Mental Health Services United Way of Roanoke Valley-Smart Beginnings 01-630-5220-3919 01-630-5220-3920 01-630-5220-3921 01-630-5220-3922 01-630-5220-3923 01-630-5220-3925 01-630-5220-3926 01-630-5220-3927 01-630-5220-3929 01-630-5220-3930 01-630-5220-3932 01-630-5220-3933 01-630-5220-3940 01-630-5220-3946 01-630-5220-3958 01-630-5220-3965 01-630-5220-3972 25,000 15,100 17,700 14,700 11,800 5,000 9,600 5,500 16,500 5,000 22,400 20,100 12,000 5,600 9,000 17,500 10,000 Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: ~rn.'r'r\~ City Clerk: - ) CITY COUNCIL AGENDA REPORT To: Meeting: Subjea: Honorable Mayor and Members of City Council June 6, 2011 Recommendations of Human Seh,ices Advisory Board for Funding of Qualified Agencies for Fiscal Year 2011-2012 Background: The City of Roanoke engages a group of citizen/social service professionals, the Human Services Advisory Board, to review and make recommendations on funding requests received from various social service agencies during the City's operating budget development process. The Human Services Advisory Board is made up of seven members as follows: Gail Burruss, Chair, Blue Ridge Behavioral Healthcare Jane Conlin, Director of Human/Social Services, City of Roanoke Pam Kestner, Council of Community Services Sue Reese, Virginia Department of Social Services Jim Ritchie, Citizen Lajuan Thomas, Southeast Rural Community Assistance Project Quentin White, Chaplain, Veterans Administration Medical Center The application for the annual funding process was sent out to organizations on December 30, i01 0, with a deadline for submission to the Advisory Board of February 18, 2011. (See Attachment A). Requests from 35 agencies (48 programs) totaling $713,144 were received as indicated on Attachment B. Advisory Board members studied each application prior to meetings held on March 23, March 25, and April 1, 2011, to discuss funding allocations. The Board considered the following when reviewing the applications and making funding recommendations: alignment between the application and priorities set by the Human Services BFO team, a fully completed application, clarity and internal consistency of the application, clarity and reasonableness of the proposed agency budget, demonstration of need, and the number of Roanoke City residents served. The Human Services Advisory Board budget in the amount of $430,582 was established by City Council with the adoption of the General Fund budget for fiscal year 2011-12. This funding amount was consistent with fiscal year 2010- 11 levels. Agencies were recently notified of tentative allocations and advised they could appeal these recommendations. The Board heard appeals on May 11, 2011, from Northwest Child Development Center, Adult Care Center, Feeding America of SWVA, Carilion Clinic Adolescent Medicine Program, Child Health Investment Partnership Mental Health Program, Roanoke Valley Speech and Hearing, Boys and Girls Club, and Brain Injury Services. After hearing the appeals, Adult Care Center was awarded $5,000 in funding, Carilion Clinic Adolescent Medicine Program was awarded an additional $6,832, and Child Health Investment Partnership Mental Health Program was awarded an additional $5,000. Performance audits will be conducted by the Council of Community Services to evaluate the effectiveness and efficiency of all funded programs. Recommended Action: Approve the recommendations of the Human Services Advisory Board, as shown in Attachment B. Authorize the City Manager to enter into a contract with the Council of Community Services to conduct the performance audits. Transfer $430,582 from the Human Services Advisory Board account 01-630- 5220-3700 to line items to be established within the Human Services Advisory Board budget by the Director of Finance as set forth in Attachment A. CHRISTOPHER P. MORRILL City Manager Distribution: Council Appointed Officers R. Brian Townsend, Assistant City Manager for Community Development Jane R. Conlin, Director of Human/Social Services HUMAN SERVICES OFFER TEMPLATE 2011-2012 The City of Roanoke Human Services Advisory Board Department of Human Services City of Roanoke 1510 Williamson Road, NE Roanoke, VA 24012 Telephone: .853-2372 1 City of Roanoke Human Services Advisory Board Human Services Offer Template IMPORTANT NOTES: . Only organizations serving City of Roanoke residents can apply to the City of Roanoke. . On October 17, 2005, City Council adopted a new policy establishing guidelines for non-profit organizations making offers greater than $25,000. While non- adherence to the guidelines will not necessarily prohibit an agency from receiving funds, adherence will be used as one of the key factors in determining the award. Please see the Addendum (Attachment C). . There will be a mandatory Pre-Offer Conference held on Friday, January 14, 2011, at 9:00 a.m., at the Piedmont Regional Office of Social Services located at 1351 Hershberger Road, Suite 210, Roanoke, VA. . Deadline for completed offers is February 18, 2011. Late offers will not be accepted. . All information is due to Teresa McDaniel in the office of the Department of Human Services by the stated deadline - no exceptions. . The Department of Human Services is located at 1510 Williamson Road, Roanoke, VA 24012. . First time applicants to the City of Roanoke must complete Attachment A. . All agencies making offers to the Human Services Advisory Board must complete the Representations and Agreement form. (Attachment B) If you have any questions or need technical assistance, please contact Teresa McDaniel at 540-853-2372, or teresa.mcdaniel@roanokeva.Qov All questions must be answered completelv. or marked not applicable. Incomplete information and incorrect figures will negatively affect funding decisions. The City may request additional information at any stage in the offer process. · Provide the items as requested, and by the date requested on the following chart . Attach only the items requested at this time · Submit the requested information as "sets of information" (a set contains one copy of each item requested) · Use rubber bands or paper clips to separate requested items, and to separate sets of information - do not staple anvthinq toqether. · All copies of all information should be three-hole punched. 2 Human Services Offer Instructions continued: The following chart lists required information, deadlines for submission, and number of copies needed. Please sort items into sets of information that contain one copy of each item (ex. 9 sets of Administrative Information;. 9 sets of Program Information). Prior to submission, check off on this sheet each item being submitted in the offer. Administrative Information (3 sections) Offer and Budget for each program requesting funding Original plus 9 copies Ori inal plus 9 copies Attachment A - First time applicants onl 1 cop of each items listed Attachment B - Representations and A reement 1 signed co Current list of Board of Directors including name, address, phone/fax and position on Board 1 cop Overall Agency Budget for current fiscal year Original plus 9 copies Balance Sheet as of December 31,2010 Original plus 9 co ies Latest Audit/Financial Compilation and Management Letter as ap licable 1 cop Signed and completed IRS Form 990, 990-PF, or 990 EZ for last fiscal ear and attachments 1 cop Current fee schedule for each pro ram, if a plicable Ori inal plus 9 copies VA Department of Agriculture and Consumer Affairs Registration or Letter of Exem tion Average Board Meeting attendance record 1 cop Statement of financial commitment b Board Mem bers 1 cop Strat ic Business Plan 1 cop A minimum of $1 ,000,000 commercial general liability coverage during the life of the agreement (Rep. and Agreement Form- Attachment B 1 cop 3 The City of Roanoke Human Services Advisory Board Human Services Offer Template 2011-2012 All information provided in this offer is complete, correct, and has been approved by the organization's governing board for submission. Signature of Board Chairman Date Signature of Executive Director Date Administrative Information 1. General Information: A. Organization's Name: B. Main Address: C. Telephone Number: Fax Number: Website Address: D. Names, Addresses, Telephone Numbers of any Chapters, Branches, Affiliates: E. Executive Director: Email Address: F. Organization's Federal Identification Number: G. Organization's Fiscal Year: H. Organization's Total Operating Budget for Previous FY: Please include a detailed budget for your agency. I. Organization's Total Operating Budget for Current FY: Please include a detailed budget for your agency. J. Does the Organization currently have the following? Yes No . General Liability Insurance . Professional Liability Insurance . Directors and Officers Insurance . Bonding of paid personnel and volunteers handling finances · Vehicle Insurance - for owned and/or non-owned vehicles K. State your Organization's Mission as concisely as possible: 4 2. Governing Body: A. Chairman of the Board: Telephone Number: B. Location and Date of Organization's Establishment: C. If requesting $25,000 or more, the City's expectation is that the average annual Board meeting attendance rate is at least 75% of members attending. Please indicate what your attendance rate was in 2009 and what your attendance rate was in 2010. Attendance Rate 2009: Attendance Rate 2010: What is a quorum for your Board? (Number) _ (Percentage) D. How often does the full Board receive and review financial statements? E. If requesting $25,000 or more, the City requires that 100% of your Board members make a financial commitment to the organization. What is your members' rate of financial commitment? F. When did the Board/staff last engage in strategic planning for the Organization? G. If requesting $25,000 or more, indicate if your organization has a Strategic Business Plan. _Yes _ No. The City requires that you attach a copy of your organization's Strategic Business Plan with your offer. H. List the number of volunteers, volunteer hours, and value of services donated last year to your organization. (Calculate value of volunteer hours using the Virginia hourly rate of $20.02 per hour). I. No. Board of Directors: No. of Hours $ Value J. Please summarize any significant in-kind donations received last year and their approximate value. 5 3. Financial Management: A. Name, address, and email address of person(s) having custody of financial records: B. Is the organization in compliance with past and current IRS obligations? Yes No. If no, please explain: C. Does the organization have an endowment fund? (an account where the principal is left in and the interest is put in your budget). Yes _No If yes, what is the: Current market value: Annual Income: D. Within the last 5 years, has the organization ended two or more fiscal years with an operating deficit? _Yes _No. If yes, please explain each situation and strategies employed to eliminate the deficit. E. Is a budget deficit projected for the current year or next 2 years? _Yes _No. If yes, explain why and current strategies to eliminate the deficit: F. Is a budget surplus projected for the current year or next 2 years? _Yes _No. If yes, explain why and its planned use: 6 The City of Roanoke Human Services Advisory Board Human Services Offer Template 2011-2012 Please note the following REQUIREMENTS: . Complete a written summary as specified below for each program for which you are making an offer in the exact order listed using the exact headings. Please restate each question followed by the answer. . Use 1 inch margins, 12 point font size, and single spacing. . Make 9 copies of each program narrative on 8-1/2 x 11 three-hole-punched paper. Do not staple the pages. . All offers must be submitted no later than February 18, 2011, at 5:00 p.m. Late offers will not be accepted. . Incomplete offers or those not in compliance with all requirements will not be considered for funding. Offer Title: Contact Person: Telephone Number: Email Address: AmI. Requested: Priority: Human Services Causal Factor: (Check applicable factors) Prevention services reduce the need for increased intervention. Intervention services are directed at a person/family at the greatest time in need. A caring community is a network of organizations and individuals that support a healthy and nurturing community. Accessibility ensures everyone will have equal access to and knowledge of services. Outcome: (Check applicable outcomes) We are seeking offers that will aid in prevention of a need for services. These would be offers that keep adults and youths from slipping into a state of need. . Promote physical and mental health · Promote interpersonal development of youth . Prevent poverty by addressing its root causes · Promote self-sufficiency 7 We are seeking offers that will successfully intervene for those who need help the most. . Assess early indications of needs and strengths through effective case management which identifies and provides appropriate services and resources . Emphasize family involvement using a holistic approach . Work with a range of public and private agencies to help service (target) populations integrate fully in society . Utilize community supports of the community to reduce institutionalization We are seeking offers that will promote a caring community to get involved. This would include non-profits, faith-based, neighborhoods, civic groups or individual volunteers who want to make an impact in the welfare of our community. . Foster effective communication which empowers people to be productive members of society . Develop initiatives that facilitate community involvement through volunteering and mentoring . Foster positive adult relationships with youth that promote community attachment through supportive role models We are seeking offers that ensure everyone will have equal access to services and be well informed of what is available to them at their time of greatest need. . Inform citizens of prevention and intervention services . Promote effective service delivery by eliminating gaps in services EXECUTIVE SUMMARY: (300 word limit) DESCRIPTION I JUSTIFICATION: (300 word limit) 8 COLLABORATION? Yes No (If Yes, specify with whom and nature of collaboration) DESCRIPTION OF OUTCOME MEASURES: (Describe what you will be measuring. You have the option of entering multiple measures). IS IT SCALABLE? Yes No (Scalability - The process by which you indicate how much of a result you can produce at various price levels) 9 BUDGET: Complete the following Budget Information: Program Budget Organization: Program: Adjusted Current Next Year's Last Year's Actual- Year Budget - Budget - July 09 - June 10 July 10 - June 11 July 11 - June 12 Program Revenues: ;tFederal;,.I7Ur'lqih9....(Descrilje) .. .";;;,;?C?; City of Roanoke CDBG Funding City of Roanoke Human Services Funding City of Roanoke Arts Commission Funding City of Roanoke General Funds Roanoke County Funding City of Salem Funding Craig County Funding Botetourt County Funding UWRV Funding UWRV Donor Designation Other United Ways ~FQOhdatiQr'lslGrar'lt$.(Descrjt).~) Membership Dues Fees for Services Sales to Public/Contract Services Fundraising Events/Self-Support Contri buti ons/Donations Interest & Investment Income "'.....vtner i; ,.;c Total Revenue: Program Expenses: Total Salary & Wages Fringe Benefits/Taxes ConsultanUContracted Services Audit Expenses Rent and Utilities Facility Maintenance/Insurance Equ ipmenUPurchase/Mai ntenance Supplies Telephone/Fax Postage/Shipping Pri nti ng/Publications Trai ni ng/Conferences Travel Organizational Dues Direct Assistance to Clients C..C? ........ 'ltr ........;. ........,.;>'..... ......;... Total Expenses: *Please Itemize 10 Budget Narrative: Please provide a program budget narrative for each of the program revenues and expenses listed above. UNIT OF SERVICE: A. Describe your organization's definition of a unit of service for this program only. B. Please provide the following information on units of service for this program. (Cost of program + Number of units of Service = Cost per unit. ) % Last Current FY . Next FY I ncrease/Decrease Units of Service Completed FY Estimated Estimated (current yr. to next yr.) Cost of Program No. of Units of Service Provided Cost Per Unit 11 Budget Line Definitions . Salaries/Waaes: Salaries and wages subject to withholding earned by a program's full and/or part-time employees. . Frinae Benefits/Taxes: Amounts paid by the organization under its own or other employee health or retirement benefit plans. Includes Social Security (FICA) taxes, worker's compensation, insurance premiums (professional and liability) and unemployment compensation payable by employers under federal, state or local law. . ConsultanUContracted Services: Fees and expenses of professional practitioners and consultants who are not employees of the agency, but are engaged on an independent contractual basis. . Audit Expenses: Cost associated with the completion of an independent audit or review by a qualified accounting firm/CPA. . Rent and Utilities: Expenses incurred from a program's occupancy and use of leased or owned land, buildings, and offices. Include heat, light, water, property insurance, property tax, and mortgage interest. . Facility Maintenance/Insurance: Includes all general maintenance and all general and liability insurance associated with occupancy and building/land ownership. . EauipmenUPurchase/Maintenance: Property and equipment acquisition, maintenance and repairs. . Supplies: Cost of materials and other supplies used by the program. . Telephone/Fax: Cost for use of telephone and fax for local and long distance services. Include Internet expenses. . Postaae/Shippina: Postage, parcel post, commercial trucking and other delivery expenses for shipping materials. . Printina/Publications: Cost of printing and other information materials produced outside of the reporting organization, including purchased publications. . Trainina/Conferences: Expenses of conducting meetings, staff and volunteer attendance at training, meetings and conferences. . Travel: Travel and transportation costs for staff and volunteers and operating costs for agency owned vehicles. Includes use of agency vehicles for participant transportation. . Oraanizational Dues: Dues paid to national, statewide or local organizations. · Direct Assistance to Clients: Cost of specific material assistance or service for a particular participant, including services rendered by others at the expense of the reporting agency. · Miscellaneous: All expenses, minor in nature, not reportable on another line. "Miscellaneous" costs must be specifically described. · Other: Specific costs associated with required agency expenses not reportable elsewhere. "Other" costs must be specifically described. 12 Complete the following Beneficiary Data form: Beneficiary Data for This Program Only: Agency: Program: Please list the unduplicated number and percent of clients served during FY 2009-10 or CY 2010 No. of Units of Service % of Total Location No. Served Provided Clients City of Roanoke Residents Roanoke County Residents Botetourt County Residents City of Salem Residents Craiq County Residents Other Total .... Aae and Sex: Enter the unduplicated number of males and females served in each age category. If age groups differ from your records, please estimate numbers for the categories listed. Male XXXXXXXXXXX 5 years and under Female XXXXXXXXXXX Male XXXXXXXXXXX 6 through 18 years Female XXXXXXXXXXX Male XXXXXXXXXXX 19 through 54 years Female XXXXXXXXXXX Male XXXXXXXXXXX 55 years and older Female XXXXXXXXXXX Unknown XXXXXXXXXXX Total.. . XXXXXXXXXXX .. Ethnic/Racial Status: African American XXXXXXXXXXX Asian XXXXXXXXXXX Hispanic XXXXXXXXXXX Native American XXXXXXXXXXX White XXXXXXXXXXX Other XXXXXXXXXXX Total .. , .. . . .. XXXXXXXXXXX Income Group: $0 - $10,999 XXXXXXXXXXX $11,000 - $29,999 XXXXXXXXXXX $30,000 - Over XXXXXXXXXXX Total .'. XXXXXXXXXXX 13 Attachment A First Time Applicants: If this is your first time applying to the City of Roanoke, you must provide the following information in addition to the information requested on the checklist on page 3. Name of Program: Start Up Date: A. Has the organization ever been operated for profit? _Yes If yes, indicate the period of time: No R Is this organization incorporated? _Yes No If yes, attach a copy of the certificate of incorporation, articles of incorporation, and any subsequent amendments to those documents. C. Is the organization a tax exempt organization under Section 501(C)3 of the United States Internal Revenue Code? Yes No - - List type of exemption: If yes, provide a copy of the IRS determination letter and any subsequent notification or modification, or if exempt status is pending, a copy of the completed IRS application form. D. Attach a copy of the organization's bylaws and any subsequent amendments to that document. 14 Representations and Agreement: Attachment B The undersigned represents and agrees on behalf of the organization, ("Subgrantee") that: . . Any grant awarded pursuant to this proposal shall be subjected to the grantee establishing and maintaining such records and accounting practices and the making of such written reports of the use of such grant funds as may be directed by the Human Services Advisory Board and the making of all such records and accounts available at all reasonable times for inspection and examination by the City's MuniCipal Auditor. . Funds awarded pursuant to this proposal will be used only for the purposes and activities set forth in the organization's approved proposal, plan, and budget, or in any amendments thereto duly filed with and approved by the Human Services Advisory Board. . Funds awarded to the applicant will be used to supplement state programs and activities and these funds will not be the major source of funding. . The Subgrantee hereby assures that it will comply with the provisions of Title VI of the Civil Rights Act of 1964 and 1991 and all requirements imposed by or pursuant to regulations of the Department of Justice issued pursuant to that title. . The Subgrantee hereby agrees that any program or activities funded pursuant to this proposal are subject to review and evaluation by the Human Services Advisory Board. . The Subgrantee agrees to indemnify and hold harmless, the City of Roanoke, its officers, agents, a consultants, and employees, against any and all loss, cost, or expense, including reasonable attorney's fees and costs of defense, resulting from any claim, whether or not reduced to a judgment, and for any liability of any nature whatsoever, that may arise out of or result from subgrantees intentional or negligent actions, including without limitation, fines, and penalties, violation of federal, state or local laws or regulations promulgated thereunder, personal injury, wrongful death or property damage claims. . In all contracts of $25,000 or more, the Subgrantee shall carry a minimum of $1 ,000,000 commercial general liability coverage during the life of this contract. A certificate evidencing this coverage must be furnished to the City and must list the City of Roanoke, their officers, agents employees and volunteers as additional insured. I, the undersigned, _President, _Vice-President, _Treasurer, _Chairperson or other officer fully authorized to act for this organization, acknowledge that (a) I have been duly authorized to submit this proposal and (b) the proposal has been examined by me and is, to the best of my knowledge and belief, a true and correct statement according to the laws of the Commonwealth of Virginia. Date: Signature: Printed Name: Address: Telephone Number: Title: Acknowledged before me this Commission expires: day of ,20_. My ,20_. Notary Public 15 Attachment C Addendum regarding the City Council Policy on Funding Nonprofit Organizations City of Roanoke Human Services Offer 2011-12 Addendum On Monday, October 17, 2005, City Council adopted a new policy establishing the following guidelines as prerequisites for non-profit organizations requesting $25,000 or more from the City. The policy was revised on January 3, 2006. While non-adherence to the guidelines will not necessarily prohibit an agency from receiving funds, adherence will be used as one of the key factors in determining the award of funding. A. Organizations must develop a business plan that includes evidence of community involvement and outlines long-term plans for financial sustainability. B. Boards of organizations must demonstrate engagement with their organization by certifying financial commitment at 100% and annual average meeting attendance at 75% C. Organizations must agree to an annual site visit and periodic reporting of results achieved through funds received. D. Organizations in existence for two years or more with an annual budget of $50,000 or more must perform an annual audit and provide a copy of the same to the City. Applicability: This policy applies to all non-profit organizations requesting $25,000 or more from the City. A "non-profit organization" is any organization designated as or that considers itself to be not-for-profit in nature, but excluding local, state or federal governmental entities and other political subdivisions. There is no specified format for business plans. How~ver, beyond the "evidence of community involvement" and "long-term plans for financial sustainability" stated in the policy, the City would expect inclusion of other content typically associated with such plans. Please note that providing your business plan does not relieve you from responding fully to the narrative and budget requirements contained in an application package. However, responses may refer reviewers to additional details or special exhibits in the business plan that may enhance or clarify your responses. Note also that if your business plan does not already contain evidence of community involvement and long-term plans regarding the financial sustainability related to the program or project that is the subject of an application, then such information should be made an addendum to your business plan, as well as included in the appropriate section (s) of your application narrative. Please provide one hard copy of the business plan. 16 Family Service of Roanoke Valley - ACTION Program LOA - Meals on Wheels Greenvale School Planned Parenthood Health Systems Blue Ridge Independent Living Center Roanoke Valley Interfaith Hospitalit Network Presbyterian Community Center - Pathfinders Salvation Army - Turning Point United Way of Roanoke Valley - Smart Beginnings - Star Quality Initiative Mental Health America Children's Trust - Children's Advocacy Center Northwest Child Development Center Presbyterian Community Center - Pathways for Youth Bradley Free Clinic - Dental Program Family Service of Roanoke Valley - Homecare Children's Trust - Children First Parent Education Goodwill Industries of the Valleys Family Service of Roanoke Valley - Individual/Family/Marriage Counseling West End Center After School Program Family Service of Roanoke Valley - Adults Plus Conflict Resolution Center - Court Connected Mediation Conflict Resolution Center - Family Partnership Meeting Facilitation Apple Ridge Farm Bradley Free Clinic - Medical and Pharmacy Program Blue Ridge Legal Services Children's Trust - CASA Program TRUST - Emergenc and Transitional Housing Adult Care Center of Roanoke Valley CHIP of Roanoke Valley - Care Coordination Services CHIP of Roanoke Valley - Family Strengthening Council of Community Services - Non-Profit Resource Center Big Brothers/Big Sisters of SWV A Girl Scouts of Virginia Skyline Council 24,587 29,505 16,719 7,868 9,520 5,000 5,000 16,227 5,000 5,010 5,000 12.822 8,851 5,000 15,047 8,851 9,600 17,703 19,670 14,752 5,000 o 13,769 5,000 11,802 5,000 o 5,507 21,243 23,604 5,638 o o 25,000 30,000 18,000 12,000 17,500 5,500 5,000 16,500 24,000 5,000 5,000 24,950 10,000 15,000 15,500 9,000 10,000 18,900 30,000 15,000 13,681 12,000 40,000 15,000 14,793 5,000 10,000 8,000 30,000 30,000 9,000 20,000 7,500 25,000 30,000 17,000 8,000 10,000 5,500 5,000 16,500 10,000 5,000 5,000 13,000 10,000 9,000 15,100 8,850 9,600 17,700 19,600 14,700 5,000 5,000 13,800 6,000 11 ,800 5,000 5,000 5,000 20,100 22,400 5,600 5,000 5,000 Community Youth Program at S1. John's Bethany Hall - Substance Abuse Treatment Program Council of Community Services - 211 Virginia Roanoke Valley Speech and Hearing Salvation Army - Red Shield Lodge CHIP of Roanoke Valley - Mental Health Services Carilion Clinic Children's Hospital - Adolescent Medicine Program Brain Injury Services YWCA - Focus Forward Bethany Hall - Aftercare Program Feedin America SW VA Commonwealth Catholic Charities YMCA of Roanoke Valley - Magic Place Unified Human Services Transportation Systems RADAR Boys and Girls Club YMCA- Y-Achievers Monitoring Services Provided by Council of Community Services 11,802 5,000 o o 5,600 17,885 5,000 o 5,000 o 5,000 5,000 5,000 10,000 o 5,000 12,000 TOTAL 430,582 15,000 15,000 12,000 5,000 6,500 30,000 24,500 18,400 7,800 6,000 15,000 7,000 10,000 12,000 15,120 N/A 12,000 713,144 10,000 5,000 o o 5,000 17,500 11,832 o o o o o o o o N/A 12,000 430,582 CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: clerk@roanokeva.gov June 7, 2011 JONATHAN E. CRAFT Deputy City Clerk CECELlA T. WEBB Assistant Deputy City Clerk STEPHANIE M. MOON, MMC City Clerk Arts Council of the Blue Ridge 20 East Church Avenue, Room 5 Roanoke, Virginia 24011 Attention: Executive Director Ladies and Gentlemen: At a regular meeting of the Council of the City of Roanoke which was held on Monday, June 6, 2011, Council approved recommendations of the Roanoke Arts Commission Agency Funding Advisory Committee's allocation of City funds to various nonprofit agencies and for performance audits in connection with thereto for Fiscal Year 2011-2012. Funding in the amount of $15,000.00 was approved for the fiscal year commencing July 1, 2011 and ending June 30, 2012. Please contact Melissa Murray at the Department of Economic Development, 117 Church Avenue, S. W., Roanoke, Virginia 24011, or call 540-853-2715, with regard to disbursement of funds. The City of Roanoke values and appreciates the many contributions of the Arts Council of the Blue Ridge. It is hoped that the City's investment plays a significant role in your ongoing progress and development. Sincerely, ~~..~ City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: clerk@roanokeva.gov JONATHAN E. CRAFT Deputy City Clerk STEPHANIE M. MOON, MMC City Clerk June 7, 2011 CECELlA T. WEBB Assistant Deputy City Clerk Harrison Museum of African American Culture P. O. Box 12544 Roanoke, Virginia 24026-2544 Attention: Executive Director Ladies and Gentlemen: At a regular meeting of the Council of the City of Roanoke which was held on Monday, June 6, 2011, Council approved recommendations of the Roanoke Arts Commission Agency Funding Advisory Committee's allocation of City funds to various nonprofit agencies and for performance audits in connection with thereto for Fiscal Year 2011-2012. Funding in the amount of $25,000.00 was approved for the fiscal year commencing July 1, 2011 and endil')g June 30, 2012. Please contact Melissa Murray at the Department of Economic Development, 117 Church Avenue, S. W., Roanoke, Virginia 24011, or call 540-853-2715, with regard to disbursement of funds. The City of Roanoke values and appreciates the many contributions of the Harrison Museum of African-American Culture. It is hoped that the City's investment plays a significant role in your ongoing progress and. development. Sincerely, ~~o~~~,ow City Clerk. SMM:ctw CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: clerk@roanokeva.gov JONATHAN E. CRAFT Deputy City Clerk STEPHANIE M. MOON, CMC City Clerk June 7, 2011 CECELlA T. WEBB Assistant Deputy City Clerk Opera Roanoke The Dumas Center 108 First Street N. W. Roanoke, Virginia 24016 Attention: Executive Director Ladies and Gentlemen: At a regular meeting of the Council of the City of Roanoke which was held on Monday, June 6, 2011, Council approved recommendations of the Roanoke Arts Commission Agency Funding Advisory Committee's allocation of City funds to various nonprofit agencies and for performance audits in connection with thereto for Fiscal Year2011-2012. Funding inthe amount of $14,000.00 was approved for the fiscal year commencing July 1, 2011 and ending June 30, 2012. Please contact Melissa Murray at the Department of Economic Development, 117 Church Avenue, S. W., Roanoke, Virginia 24011, or call 540-853-2715, with regard to disbursement of funds. The City of Roanoke values and appreciates the many contributions of Opera Roanoke. It is hoped that the City's investment plays a significant role in your ongoing progress and . development. Sincerely, !{~'rr1. OVI()tW Stephanie M. Moon, MM~ City Clerk SMM:ctw CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: clerk@roanokeva.gov JONATHAN E. CRAFT Deputy City Clerk STEPHANIE M. MOON, MMC City Clerk June 7, 2011 CECELlA T. WEBB Assistant Deputy City Clerk Historical Society of Western Virginia One Market Square, 3rd Floor P. O. Box 1904 Roanoke, Virginia 24008 Attention: Executive Director Ladies and Gentlemen: At a regular meeting of the Council of the City of Roanoke which was held on Monday, June 6, 2011, Council approved recommendations of the Roanoke Arts Commission Agency Funding Advisory Committee's allocation of City funds to various nonprofit agencies and for performance audits in connection with thereto for Fiscal Year2011-2012. Funding in the amount of $19,000.00 was approved for the fiscal year commencing July 1, 2011 and ending June 30, 2012. Please contact Melissa Murray at the Department of Economic Development, 117 Church Avenue, S. W., Roanoke, Virginia 24011, or call 540-853-2715, with regard to disbursement of funds. The City of Roanoke values and appreciates the many contributions of the Historical Society of Western Virginia. It is hoped that the City's investment plays a significant role in your ongoing progress and development. Sincerely, ~h? fll'LW Stephanie M. Moon, MMC City Clerk SMM:ctw CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: clerk@roanokeva.gov JONATHAN E. CRAFT Deputy City Clerk STEPHANIE M. MOON, MMC City Clerk June 7, 2011 CECELIA T. WEBB Assistant Deputy City Clerk Roanoke Symphony Society 541 Luck Avenue, S. W., Suite 200 Roanoke, Virginia 24016 Attention: Executive Director Ladies and Gentlemen: At a regular meeting of the Council of the City of Roanoke which was held on Monday, June 6, 2011, Council approved recommendations of the Roanoke Arts Commission Agency Funding Advisory Committee's allocation of City funds to various nonprofit agencies and for performance audits in connection with thereto for Fiscal Year 2011-2012. Funding in the amount of $25,000.00 was approved for the fiscal year commencing July 1 , 2011 and ending June 30, 2012. Please contact Melissa Murray at the Department of Economic Development, 117 Church Avenue, S. W., Roanoke, Virginia 24011, or call 540-853-2715, with regard to disbursement of funds. I The City of Roanoke values and appreciates the many contributions of the Roanoke Symphony Orchestra. It is hoped that the City's investment plays a significant role in your ongoing progress and development. Sincerely, ~~~~~~6~ City Clerk SMM:ctw CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 ROl!noke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: clerk@roanokeva.gov JONATHAN E. CRAFT Deputy City Clerk STEPHANIE M. MOON, MMC City Clerk June 7, 2011 CECELlA T. WEBB Assistant Deputy City Clerk Science Museum of Western Virginia One Market Street, S. E. Roanoke, Virginia 24011 Attention: Executive Director Ladies and Gentlemen: At a regular meeting of the Council of the City of Roanoke which was held on Monday, June 6, 2011, Council approved recommendations of the Roanoke Arts Commission Agency Funding Advisory Committee's allocation of City funds to various nonprofit agencies and for performance audits in connection with thereto for Fiscal Year 2011-2012. Funding in the amount of $25,000.00 was approved for the fiscal year commencing July 1 , 2011 and ending June 30, 2012. Please contact Melissa Murray at the Department of Economic Development, 117 Church Avenue, S. W., Roanoke, Virginia 24011, or call 540-853-2715, with regard to disbursement of funds. The City of Roanoke values and appreciates the many contributions of the Science Museum of Western Virginia. It is hoped that the City's investment plays a significant role in your ongoing progress and development. Sincerely, ~1yi~fYJ.~ Stephanie M. Moon, MJC City Clerk SMM:ctw CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-II45 E-mail: c1erk@roanokeva.gov JONATHAN E. CRAFT Deputy City Clerk STEPHANIE M. MOON, MMC City Clerk June 7, 2011 CECELIA T. WEBB Assistant Deputy City Clerk Virginia Museum of Transportation 303 Norfolk Avenue, S. W. Roanoke, Virginia 24016 Attention: Executive Director Ladies and Gentlemen: At a regular meeting of the Council of the City of Roanoke which was held on Monday, June 6, 2011, Council approved recommendations of the Roanoke Arts Commission Agency Funding Advisory Committee's allocation of City funds to various nonprofit agencies and for performance audits in connection with thereto for Fiscal Year2011-2012. Funding in the amount of $20,000.00 was approved for the fiscal year commencing July 1, 2011 and ending June 30, 2012. Please contact Melissa Murray at the Department of Economic Development, 117 Church Avenue, S. W., Roanoke, Virginia 24011, or call 540-853-2715, with regard to disbursement of funds. The" City of Roanoke values and appreciates the many contributions of the Virginia Museum of Transportation. It is hoped that the City's investment plays a significant role in your ongoing progress and development. Sincerely, ~~~~~~ City Clerk SMM:ctw CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-II45 E-mail: clerk@roanokeva.gov JONATHAN E. CRAFT Deputy City Clerk STEPHANIE M. MOON, MMC City Clerk June 7, 2011 CECELIA T. WEBB Assistant Deputy City Clerk Young Audiences of Virginia 5577 Westbriar Court,S. W. Roanoke, Virginia 24018 Ladies and Gentlemen: At a regular meeting of the Council of the City of Roanoke which was held on Monday, June 6, 2011, Council approved recommendations of the Roanoke Arts Commission Agency Funding Advisory Committee's allocation of City funds to various nonprofit agencies and for performance audits in connection with thereto for Fiscal Year 2011-2012. Funding in the amount of $8,000.00 was approved for the fiscal year commencing July 1, 2011 and ending June 30, 2012. Please contact Melissa Murray at the Department of Economic Development, 117 Church Avenue, S. W., Roanoke, Virginia 24011, or call 540-853-2715, with regard to disbursement of funds. The City of Roanoke values and appreciates the many contributions of the Young Audiences of Virginia. It is hoped that the City's investment plays a significant role in your ongoing progress and development. Sincerely, ~n~~~ City Clerk SMM:ctw CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-II45 E-mail: c1erk@roanokeva.gov JONATHAN E. CRAFT Deputy City Clerk STEPHANIE M. MOON, MMC City Clerk June 7, 2011 CECELIA T. WEBB Assistant Deputy City Clerk Jefferson Center Foundation, Ltd 541 Luck Avenue, S. W., Suite 221 Roanoke, Virginia 24016 Attention: Executive Director Laqies and Gentlemen: At a regular meeting of the Council of the City of Roanoke which was held on Monday, June 6, 2011, Council approved recommendations of the Roanoke Arts Commission Agency Funding Advisory Committee's allocation of City funds to various nonprofit agencies and for performance audits in connection with thereto for Fiscal Year 2011-2012. Funding in the amount of $25,000.00 was approved for the fiscal year commencing July 1, 2011 and ending June 30, 2012. Please contact Melissa Murray at the Department of Economic Development, 117 Church Avenue, S. W., Roanoke, Virginia 24011, or call 540-853-2715, with regard to disbursement of funds. The City of Roanoke values and appreciates the many contributions of the Jefferson Center Foundation, Ltd. It is hoped that the City's investment plays a significant role in your ongoing progress and development. Sincerely, . rY). rYb~ Stephanie M. Moon, MMC l City Clerk SMM:ctw CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: cIerk@roanokeva.gov JONATHAN E. CRAFT Deputy City Clerk STEPHANIE M. MOON, MMC City Clerk June 7, 2011 CECELIA T. WEBB Assistant Deputy City Clerk Roanoke Arts Commission c/o Susan Jennings, Public Arts Coordinator Economic Development 117 Church Avenue, S. W. Roanoke, Virginia 24015 Ladies and Gentlemen: At a regular meeting of the Council of the City of Roanoke which was held on Monday, June 6, 2011, Council approved recommendations of the Roanoke Arts Commission Agency Funding Advisory Committee's allocation of City funds to various nonprofit agencies and for performance audits in connection with thereto for Fiscal Year 2011-2012. Funding in the amount of $1 ,000.00 was approved for the fiscal year commencing July 1, 2011 and ending June 30, 2012. Please contact Melissa Murray at the Department of Economic Development, 117 Church Avenue, S. W., Roanoke, Virginia 24011, or call 540-853-2715, with regard to disbursement of funds. The City of Roanoke values and appreciates the many contributions of the Arts Commission. It is hoped that the City's investment plays a significant role in your ongoing progress and development. Sincerely, -A~'.v tn. ~ovv Stephanie M. Moon, MMC City Clerk SMM:ctw CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-II45 E-mail: clerk@roanokeva.gov JONATHAN E. CRAFT Deputy City Clerk STEPHANIE M. MOON, MMC City Clerk June 7, 2011 CECELIA T. WEBB Assistant Deputy City Clerk Southwest Virginia Ballet P.O. Box 3275 Roanoke, Virginia 24015 Attention: Executive Director Ladies and Gentlemen: At a regular meeting of the Council of the City of Roanoke which was held on Monday, June 6, 2011, Council approved recommendations of the Roanoke Arts Commission Agency Funding Advisory Committee's allocation of City funds to various nonprofit agencies and for performance audits in connection with thereto for Fiscal Year 2011-2012. Funding in the amount of $8,000.00 was approved for the fiscal year commencing July 1, 2011 and ending June 30, 2012. Please contact Melissa Murray at the Department of Economic Development, 117 Church Avenue, S. W., Roanoke, Virginia 24011, or call 540-853-2715, with regard to disbursement of funds. The City of Roanoke values and appreciates the many contributions of the Southwest Virginia Ballet. It is hoped that the City's investment plays a significant role in your ongoing progress and development. Sincerely, · h1.~ Stephanie M. Moon, MMC City Clerk SMM:ctw CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-II45 E-mail: c1erk@roanokeva.gov JONATHAN E. CRAFT Deputy City Clerk STEPHANIE M. MOON, MMC City Clerk CECELIA T. WEBB Assistant Deputy City Clerk June 7, 2011 Community High School P. O. Box 2104 Roanoke, Virginia 24009 Attn: Linda Thornton Dear Ms. Thornton: At a regular meeting of the Council of the City of Roanoke which was held on Monday, June 6, 2011, Council approved recommendations of the Roanoke Arts Commission Agency Funding Advisory Committee's allocation of City funds to various nonprofit agencies and for performance audits in connection with thereto for Fiscal Year2011-2012. Funding in the amount of $5,000.00 was approved for the fiscal year commencing July 1, 2011 and ending June 30, 2012. Please contact Melissa Murray at the Department of Economic Development, 117 Church Avenue, S. W., Roanoke, Virginia 24011, or call 540-853-2715, with regard to disbursement of funds. The City of Roanoke values and appreciates the many contributions of the Community High School. It is hoped thatthe City's investment plays a significant role in your ongoing progress and development. Sincerely, ~m. M.,..; Stephanie M. Moon, MMCl City Clerk SMM:ctw CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-II45 E-mail: clerk@roanokeva.gov JONATHAN E. CRAFT Deputy City Clerk STEPHANIE M. MOON, MMC City Clerk CECELIA T. WEBB Assistant Deputy City Clerk June 7, 2011 Local Colors 541 Luck Avenue, Suite 228 Roanoke, Virginia 24016 Attn: Pearl Fu Dear Ms. Fu: At a regular meeting of the Council of the City of Roanoke which was held on Monday, . June 6, 2011, Council approved recommendations of the Roanoke Arts Commission Agency Funding Advisory Committee's allocation of City funds to various nonprofit agencies and for performance audits in connection with thereto for Fiscal Year 2011-2012. Funding in the amount of $22,000.00 was approved for the fiscal year commencing July 1, 2011 and ending June 30, 2012. Please contact Melissa Murray at the Department of Economic Development, 117 Church Avenue, S. W., Roanoke, Virginia 24011, or call 540-853-2715, with regard to disbursement of funds. The City of Roanoke values and appreciates the many contributions of the Local Colors. It is hoped that the City's investment plays a significant role in your ongoing progress and development. Sincerely, ~fh.~ Stephanie M. Moon, MMC City Clerk SMM:ctw CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-II45 E-mail: clerk@roanokeva.gov JONATHAN E. CRAFT Deputy City Clerk STEPHANIE M. MOON, MMC City Clerk June 7, 2011 CECELIA T. WEBB Assistant Deputy City Clerk Taubman Museum 110 Salem Avenue, S. E. Roanoke, Virginia 24011 Attn: David Mickenberg Dear Mr. Mickenberg: At a regular meeting of the Council of the City of Roanoke which was held on Monday, June 6, 2011, Council approved recommendations of the Roanoke Arts Commission Agency Funding Advisory Committee's allocation of City funds to various nonprofit agencies and for performance audits in connection with thereto for Fiscal Year 2011-2012. Funding in the amount of $25,000.00 was approved for the fiscal year commencing July 1, 2011 and ending June 30, 2012. Please contact Melissa Murray at the Department of Economic Development, 117 Church Avenue, S. W., Roanoke, Virginia 24011, or call 540-853-2715, with regard to disbursement of funds. The City of Roanoke values and appreciates the many contributions of the Taubman Museum. It is hoped that the City's investment plays a significant role in your ongoing progress and development. Sincerely, ~:,h1.~~ Stephanie M. Moon, MMC City Clerk SMM:ctw CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: c1erk@roanokeva.gov JONATHAN E. CRAFT Deputy City Clerk STEPHANIE M. MOON, MMC City Clerk June 7, 2011 CECELIA T. WEBB Assistant Deputy City Clerk Eleanor D. Wilson Museum Hollins University P. O. Box 9679 Roanoke, Virginia 24020 Attn: Amy Moorefield Dear Ms. Moorefield: At a regular meeting of the Council of the City of Roanoke which was held on Monday, June 6, 2011, Council approved recommendations of the Roanoke Arts Commission Agency Funding Advisory Committee's allocation of City funds to various nonprofit agencies and for performance audits in connection with thereto for Fiscal Year 2011-2012. Funding in the amount of $20,000.00 was approved for the fiscal year commencing July 1, 2011 and ending June 30, 2012. Please contact Melissa Murray at the Department of Economic Development, 117 Church Avenue, S. W., Roanoke, Virginia 24011, or call 540-853-2715, with regard to disbursement of funds. The City of Roanoke values and appreciates the many contributions of the Eleanor D. Wilson Museum. It is hoped that the City's investment plays a significant role in your ongoing progress and development. Sincerely, ~~:--J lh'iJj~ Stephanie M. Moon, MMC City Clerk SMM:ctw CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-II45 E-mail: clerk@roanokeva.gov JONATHAN E. CRAFT Deputy City Clerk STEPHANIE M. MOON, MMC City Clerk June 7, 2011 CECELIA T. WEBB Assistant Deputy City Clerk Roanoke Valley Community Band 4107 Woodvale Drive, S. W. Roanoke, Virginia 24018 Attn: Wilbur Grant Dear Mr. Grant: At a regular meeting of the Council of the City of Roanoke which was held on Monday, June 6, 2011, Council approved recommendations of the Roanoke Arts Commission Agency Funding Advisory Committee's allocation of City funds to various nonprofit agencies and for performance audits in connection with thereto for Fiscal Year2011-2012. Funding in the amount of $1 ,000.00 was approved for the fiscal year commencing July 1, 2011 and ending June 30, 2012. Please contact Melissa Murray at the Department of Economic Development, 117 Church Avenue, S. W., Roanoke, Virginia 24011, or call 540-853-2715, with regard to disbursement of funds. The City of Roanoke values and appreciates the many contributions ofthe Roanoke Valley Community Band. It is hoped that the City's investment plays a significant role'in your ongoing progress and development. Sincerely, ~ In. "()~ Stephanie M. Moon, MMC City Clerk SMM:ctw CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-II45 E-mail: c1erk@roanokeva.gov JONATHAN E. CRAFT Deputy City Clerk STEPHANIE M. MOON, MMC City Clerk June 7, 2011 CECELlA T. WEBB Assistant Deputy City Clerk Roanoke Ballet Theatre 1318 Grandin Road, S. W. Roanoke, Virginia 24015 Attn: Sandra Meythaler Dear Ms. Meythaler: At a regular meeting of the Council of the City of Roanoke which was held on Monday, June 6, 2011, Council approved recommendations of the Roanoke Arts Commission Agency Funding Advisory Committee's allocation of City funds to various nonprofit agencies and for performance audits in connection with thereto for Fiscal Year2011-2012. Funding in the amount of $7,437.00 was approved for the fiscal year commencing July 1, 2011 and ending June 30, 2012. Please contact Melissa Murray at the Department of Economic Development, 117 Church Avenue, S. W., Roanoke, Virginia 24011, or call 540-853-2715, with regard to disbursement of funds. The City of Roanoke values and appreciates the many contributions of the Roanoke Ballet Theatre. It is hoped that the City's investment plays a significant role in your ongoing progress and development. Sincerely, ~n~~ '1b~ City Clerk SMM:ctw CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-II45 E-mail: clerk@roanokeva.gov JONATHAN E. CRAFT Deputy City Clerk STEPHANIE M. MOON, MMC City Clerk June 7, 2011 CECELlA T. WEBB Assistant Deputy City Clerk Mill Mountain Zoo P. O. Box 13484 Roanoke, Virginia 24034 Attn: Executive Director Ladies and Gentlemen: At a regular meeting of the Council of the City of Roanoke which was held on Monday, June 6, 2011, Council approved recommendations of the Roanoke Arts Commission Agency Funding Advisory Committee's allocation of City funds to various nonprofit agencies and for performance audits in connection with thereto for Fiscal Year2011-2012. Funding in the amount of $15,000.00 was approved for the fiscal year commencing July 1 , 2011 and ending June 30, 2012. Please contact Meli.ssa Murray at the Department of Economic Development, 117 Church Avenue, S. W., Roanoke, Virginia 24011, or call 540-853-2715, with regard to disbursement of funds. The City of Roanoke values and appreciates the many contributions of the Mill Mountain Zoo. It is hoped that the City's investment plays a significant role in your ongoing progress and development. Sincerely, ~p~~,:~ ~ObN City Clerk SMM:ctw p;(, IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 6th day of June, 2011. No. 39133-060611. A RESOLUTION concurring in and approving the recommendations ofthe Roanoke Arts Commission's ("Arts Commission") allocation ofCity funds to various nonprofit agencies for Fiscal Year 2011-2012. WHEREAS, the Fiscal Year 2011-2012 budget approved by City Council for the Roanoke Arts Commission provides for funding in the amount of$280,437; WHEREAS, in order for nonprofit agencies to obtain an allocation for such funds, it was necessary for such agencies to file applications with the Arts Commission Agency Funding Advisory Committee; WHEREAS, requests for City funding in the total amount of$468,550 were received by the Committee from nineteen (19) agencies; and WHEREAS, after studying each application and holding allocation meeting hearings, the Committee recommended and the Arts Commission approved allocation offunding in the amount of $280,437 to such agencies for Fiscal Year 2011-2012, subject to City Council approval. THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke that Council concurs in and approves the recommendations ofthe Roanoke Arts Commission's allocations for funding in the amount of$280,437 for various nonprofit agencies for Fiscal Year 2011-2012, as more particularly set forth in the City Manager's report dated June 6, 2011, to Council, and the attachment to that report. ATTEST: ~ Yn. hlbcMJ City Clerk. r ~ IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 6th day of June, 2011. No. 39134-060611. AN ORDINANCE to transfer funding to specific Art Commission agencies, amending and reordaining certain sections of the 2011-2012 General Fund Appropriations, and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that the following sections of the 2011-2012 General Fund Appropriations be, and the same are hereby, amended and reordained to read and provide as follows: Appropriations Local Colors Subsidies Virginia Museum of Transportation Roanoke Symphony Society Opera Roanoke Science Museum of Western Virginia Historical Society of Western Virginia Roanoke Ballet Theatre Southwest Virginia Ballet Young Audiences of Virginia Arts Council of the Blue Ridge Taubman Museum Harrison 'Museum/African-American Culture Jefferson Center Foundation L TD Arts Commission Roanoke Valley Community Board Community High School Eleanor D. Wilson Museum Mill Mountain Zoo 01-310-5221-2276 01-310-5221-3700 01-310-5221-3714 01-310-5221-3736 01-310-5221-3762 01-310-5221-3774 01-310-5221-3776 01-310-5221-3779 01-310-5221-3794 01-310-5221-3802 01-310-5221-3909 01-310-5221-3910 01-310-5221-3913 01-310-5221-3944 01-310-5221-3961 01-310-5221-3962 01-310-5221-3972 01-310-5221-3975 01-310-5221-3980 $ 22,000 ( 280,437) 20,000 25,000 14,000 25,000 19,000 7,437 8,000 8,000 15,000 25,000 25,000 25,000 1,000 1,000 5,000 20,000 15,000 Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: ~m.mbQwU City Clerk. \ CITY COUNCIL AGENDA REPORT To: Meeting: Su bject: Honorable Mayor and Members of City Council June 6, 2011 Recommendations of the Roanoke Arts Commission on Arts and Cultural Agency Funding for FY-2012 Background: The Roanoke Arts Commission budget, in the amount of $280,437, was established by City Council with the adoption of the General Fund budget for FY 2011-12 on May 9, 2011. Of this total amount, $1,000 is set aside for the Arts Commission funding. A mandatory pre-proposal meeting was held in January to assist the agencies and organizations with the application process. Ads announcing the meeting were placed in the Roanoke Times and applications were emailed to all former recipients and other interested organizations. Applications from nineteen (19) agencies totaling $468,550 were received as indicated on Attachment A. These agencies each applied for funds to support specific exhibitions, performances or educational programs. Roanoke Arts Commission Agency Funding Advisory Committee members thoroughly studied each application and interviewed representatives of the applicant organizations prior to a rating and allocation meeting held March 17, 2011. Agencies were rated on several key indicators including artistic and creative quality, educational value, cultural diversity, effective management and if the proposed program meets a need in the community. The Committee also considered the report from the program monitor, Susan Jennings, Arts and Culture Coordinator, on the performance of the organizations funded the previous fiscal year. The Committee presented the recommendations to the entire Arts Commission and the recommendations were unanimously approved on April 12, 2011 to present to City Council as set forth in Attachment A to this report. Agencies were then notified of the Arts Commission recommendations and tentative funding allocations, subject to final budget adoption by City Council. Considerations: The funding criteria by which applications are scored was modified this year to reflect the major priority areas established by City Cou ncil in the Budgeting for Outcomes process. The applicants were required to tie their programs to at least one of these three priority areas: Education, Economy, Livability. Also new this year - organizations previously receIving line item support for programming came into the Arts Commission funding process to ensure consistency . Recommended Action: Transfer $280,437 as cited on Attachment A from the Roanoke Arts Commission (01-310-5221-3700) to accounts to be established by the Director of Finan.ce within the Roanoke Arts Commission budget. Concur in and approve the Roanoke Arts Commission's allocation for funding various nonprofit agencies for fiscal year 2011-2012 as set forth in Attachment A to this report. CrJg~L-- City Manager Distribution: Council Appointed Officers R. Brian Townsend, Assistant City Manager for Community Development Susan Jennings, Art and Culture Coordinator 2 2011-2012 Roanoke Arts Commission Funding Recommendations 2010-2011 2011-2012 2011-12 AGENCY Funding Request Recommended Arts Council of the Blue Ridge $16,100 $24,000 $15,000 Center in the Square (first time request) $20,000 $0 Community High School $7,000 $15,000 $5,000 Eleanor Wilson Museum at Hollins University $14,200 $24,750 $20,000 Grandin Theatre $5,000 $5,000 $0 Harrison Museum of African American Culture $18,000 $30,000 $25,000 Historical Society of Western VA $14,200 $23,750 $19,000 Jefferson Center Foundation $19,400 $37,000 $25,000 Local Colors $21,511 $24,500 $22,000 Mill Mountain Zoo did not apply $19,550 $15,000 Opera Roanoke $14,100 $20,000 $14,000 Roanoke Valley Community Band (first time request) $4,500 $1,000 Roanoke Ballet Theatre did not apply $9,500 $7,437 Roanoke Symphony Orchestra $31,700 $40,000 $25,000 Science Museum of Western VA $42,000 $70,000 $25,000 Southwest V A Ballet $9,626 $10,000 $8,000 TAP YO YO Players $10,400 did not apply Taubman Museum of Art $23,100 $40,000 $25,000 VA Museum of Transportation $23,100 $40,000 $20,000 Young Audiences of VA $8,500 $11,000 $8,000 Roanoke Arts Commission $2,500 $1,000 Total $280,437 $468,550 $280,437 CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011-1536 Telephone: . (540) 853-2541 Fax: (540) 853-II45 E-mail: c1erk@roanokeva.gov JONATHAN E. CRAFT Deputy City Clerk STEPHANIE M. MOON, MMC City Clerk June 7, 2011 CECELIA T. WEBB Assistant Deputy City Clerk Municipal Code Corporation P. O. Box 2235 Tallahassee, Florida 32316 Ladies and Gentlemen: I am enclosing copy of Ordinance No. 39135-060611 adopting and reenacting the Code of the City of Roanoke (1979), as amended. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 6, 2011, and is in full force and effect upon its passage. Sincerely, ~~:;.~~ City Clerk Enclosure pc: The Honorable Brenda S. Hamilton, Clerk, Circuit Court Ronald S. Albright, Clerk, General District Court David C. Wells, Clerk, Juvenile and Domestic Relations District Court Chief Magistrate, Office of the Magistrate Lora A. Wilson, Law Librarian Christopher P. Morrill, City Manager William M. Hackworth, City Attorney Ann H. Shawver, Director of Finance "'~ IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 6th day of June, 2011. No. 39135-060611. AN ORDINANCE to readopt and reenact the Code of the City of Roanoke (1979), as amended; and dispensing with the second.reading by title of this ordinance. WHEREAS, by Ordinance No. 25043, adopted April 7, 1980, this COWlcil adopted and enacted a new code for the City of Roanoke entitled the Code of the City of Roanoke (1979) (hereinafter sometimes referred to as the "City Code"); WHEREAS, such Code, as amended, contains certain provisions which incorporate by reference portions ofthe Code of Virginia (1950), as amended, (hereinafter "State Code"); WHEREAS, from time to time, certain of these State Code sections which are incorporated by reference in the City Code have been amended by the General Assembly; WHEREAS, such amendments are a matter of public record which are set forth in the Acts of Assembly and supplements and replacement volumes of the State Code; and WHEREAS, it is the desire ofthis COWlcil that those provisions ofthe City Code which adopt by reference State Code provisions shall be fully consistent with enactments of the most recent Session of the General Assembly. THEREFORE, BE IT ORDAINED by the COWlcil of the City of Roanoke that: 1. The Code of the City of Roanoke (1979), as amended, a copy of which is on file in the City Clerk's Office, consisting of Chapters 1 through 36.2, each inclusive, is hereby readopted and reenacted. Such Code amendments heretofore and hereafter adopted shall continue to be known as the Code of the City of Roanoke (1979), as amended. 2. With respect to sections or provisions of the State Code incorporated by reference in the City Code, Council recognizes any amendments made to such sections or provisions of the State Code by the most recent Session of the General Assembly and hereby expresses the intent and ordains that such amendments to sections or provisions of the State Code incorporated by reference in the City Code shall be included in the City Code verbatim as enacted by the most recent Session of the General Assembly. 3. Any reference in the City Code to any section, article or chapter from former Titles of the State Code shall be deemed and construed to apply to the successor section, article or chapter of the State Code, comparable sections being set out in Tables of Comparable Sections for certain Repealed and Revised Titles published in Volume 10. 4. Pursuant to Section 12 ofthe City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: ~'an.rr;b~ City Clerk. K:\Measures\Yearly Measures\201O\readopt city code 2010.doc CITY OF ROANOKE OFFICE OF CITY ATTORNEY 464 MUNICIPAL BUILDING 215 CHURCH AVENUE, SW ROANOKE, VIRGINIA 24011-1595 WlLLlAM M. HACKWORTH CITY A1TORNEY lELEPHONE: 540-853-2431 FAX: 540-853-1221 EMAIL: cityatty@roanokeva.gov TIMOTHY R. SPENCER STEVEN J. TALEVI GARY E. TEGENKAMP DAVID L.COLLINS HEATIlERP. FERGUSON ASSISTANT CITY A1TORNEYS June 6, 2011 The Honorable Mayor and Members of City Council Roanoke, Virginia Re: Reenactment of City Code Dear Mayor Bowers and Council Members: Since 1982, City Council has reenacted and recodified the City Code on an annual basis in order to properly incorporate in the Code amendments made by the General Assembly at the previous Session to State statutes that are incorporated by reference in the City Code. This procedure ensures that the ordinances codified in our Code incorporate the most recent amendments to State law. Incorporation by reference is frequently utilized in local codes to preclude having to set out lengthy provisions of State statutes in their entirety. In addition, the technique ensures that local ordinances are always consistent with the State law as is generally required. The procedure whereby a local governing body incorporates State statutes by reference after action of the General Assembly has been approved by the Attorney General. See Report of the Attorney General (1981-1982) at 272. I recommend that Council adopt the attached ordinance to readopt and reenact the Code of the City of Roanoke (1979), as amended. If the attached ordinance is not adopted, City Code sections incorporating provisions of the State Code amended at the last Session of the General Assembly may not be deemed to include the recent amendments and may be impermissibly inconsistent which could result in the dismissal of criminal prosecutions under these City Code sections. Sincerely yours, ~~,~ William M. Hackworth City Attorney WMH:lsc Attachment c: Christopher P. Morrill, City Manager The Honorable Donald S. Caldwell, Commonwealth's Attorney Christopher Perkins, Chief of Police Stephanie M. Moon, City Clerk CITY OF ROANOKE DEPARTMENT OF FINANCE 215 Church Avenue, SW, Suite 461 PO Box 1220 Roanoke, Virginia 24011-1220 Telephone: (540) 853-282 I Fax: (540) 853-6142 'c JOHN W. BINGHAM, CPA Assistant Director of Finance ANN H. SHAWVER, CPA Director of Finance ANDREA F. TRENT Assistant Director of Finance June 6, 2011 Honorable David A. Bowers, Mayor Honorable David B. Trinkle, Vice-Mayor Honorable William D. Bestpitch, Council Member Honorable Raphael E. Ferris, Council Member Honorable Sherman P. Lea, Council Member Honorable Anita J. Price, Council Member Honorable Court G. Rosen, Council Member Dear Mayor Bowers and Members of City Council: Subject: April Financial Report - City of Roanoke March Financial Report c Roanoke City Public Schools The following financial report provides commentary on the City's financial results for the first ten months of this fiscal year. General Fund revenues through April of FY11 are 1.9% or $3,867,000 above last year as presented in the accompanying financial statement. Real Estate Tax collections through April have increased 0.7% compared with last year. For the year, anticipated growth of 1.1 % is expected in real estate tax revenues when comparing the current FY11 projection to the adopted FY10 estimate. Sales tax increased 2.6% in FY11 through April when compared to FY1 O. This important revenue continues to improve as economic recovery continues. Other local taxes, such as Utility Consumer, Transient Occupancy, Motor Vehicle License and Telecommunications taxes have increased. The most notable impact to the Other Local Tax category is the increase in the Prepared Food and Beverage Tax due to the tax rate increase from 5% to 7%. General Fund expenditures through April of FY11 are 3.7% or approximately $7.9 million below FY1 0, largely driven by decreased costs in Judicial Administration, Public Safety, Public Works, Health and Welfare, Parks, Recreation and Cultural, Community Development and Transfers to the Debt Service Fund. Education, the largest expenditure category, grew 7.1% based on an increase in City support to schools in order to offset State funding reductions. Variances are discussed in greater detail in the expenditure section of this narrative. Honorable Mayor and Members of Council June 6, 2011 Page 2 Revenues: The current revenue budget for FY11 represents a 0.8% decline compared to the prior year budget. The largest decrease is the Intergovernmental category. While many trends in our revenues have emerged, it is important to consider that the due dates for some of our major taxes fall after this reporting period of April. They include personal property tax due May 31 and bank stock tax due June 1. Commentaries on significant variances are shown below. General Property Taxes increased 1.4% or $1,362,000 compared to FY1 0 due to growth in real estate assessments, most notably due to new construction. In addition, Personal Property Tax increased 3.9% or $511,000 through April. The due date for the second installment of Personal Property tax was May 31. Other Local Taxes increased 7.8% or $3,886,000 compared to FY10. The main driver for this large increase is the rate change in the Prepared Food and Beverage Tax. Adjusted for the rate change impact, this category grew 1.1 % or $ 5 79,000. Several of our local taxes are trending higher than the prior year. Utility Consumer and Transient Occupancy taxes have increased by 4.7% and 8.9%, respectively. The increase in Utility Consumer tax is driven by an increase in water and electric consumption when compared to FY1 0 where consumption was down. Transient Occupancy tax has shown improvement since March 2010. Business in the lodging industry, which is a function of occupancy and room rates, has improved some as the economy stabilizes, and collections of delinquent amounts have boosted current year revenues. Some of our other local taxes have declined in FY11 as a result of continued economic challenges. Cigarette and recordation taxes have declined compared to last fiscal year by 6.9% and 6.4%, respectively. The cigarette tax continues to decline which is consistent with the national trend in the number of smokers. Recordation taxes are following trends in the real estate market where sales continue to be depressed. Permits. Fees. and Licenses increased 12.8% or $90,000 compared to FY10. New construction has increased, resulting in growth in permit revenues. Large permits obtained in FY11 include construction for the City Market Building, Brandon Oaks Apartments, and others. Revenue from the Use of Money and Property declined 42.4% or $218,000 compared to FY10. The expected loss of rental income from the Commonwealth Building was the largest factor in this decline. The relocation of the Health Department from a City- owned building to the Civic Mall location also contributed to the decline in rental income. Intergovernmental revenues decreased 2.0% or $895,000 compared to FY10 due primarily to decreases in the Shared Expenses category, related to the Compensation Board. For FY11, the Compensation Board cut funding for Constitutional Offices. Also contributing to the decrease is a reduction of funding from the State for jail per Honorable Mayor and Members of Council June 6, 2011 Page 3 diems. Partially offsetting the variance is an increase in the Social Services category. Foster care activities have increased significantly compared to FY1 O. Internal Services decreased 11.1 % or $243,000 compared to FY10 due primarily to a timing difference in the semi-annual processing of the billing to the Risk Management Fund for Occupational Health Services. Miscellaneous revenues increased 15.2% or $80,000 compared to FY10 due primarily to an increase in delinquent real estate tax sales proceeds in FY11. Expenditures: The current fiscal year 2011 General Fund expenditure budget totals $255.9 million and represents a 0.9% or $2.4 million decrease from the April FY1 0 budget. Included in the budget is funding of approximately $599,000 to cover contracts and purchase orders made during fiscal year 2010 but not paid by the end of that year. All categories of the FY11 General Fund budget are lower than in FY1 0 with the exception of the Transfer to School Fund and Non-departmental, which fluctuates based on transfers to other funds which are somewhat nonrecurring. Based on this, expenditure variances as discussed in the following sections will focus on performance that varies from the budgeted expectation. General Government expenditures increased 2.8% or $288,000 compared to FY10 primarily due to a change in the allocation of technology maintenance contract costs in FY11. Previously, costs were billed monthly through the Department of Technology to the General Fund. Currently, contracts are fully obligated in the General Fund. By the close of the fiscal year, the effect of this change will be zero. Public Works expenditures are budgeted to decrease 6.8% from the FY10 budget. Actual expenditures for FY11 decreased 11.3% or $2.4 million compared to FY1 O. The expenditure variance is due primarily to a decrease in snow removal. In addition, this category was impacted by a timing difference in contracting for paving planned for this year. Also contributing to the variance is a decline in Solid Waste Management tipping fees. Transfers to Debt Service Fund declined 14.3% or $3.1 million from the prior year as of April. The Series 1999A and 1999B bonds were paid off in FY10. In addition, the issuance of Series 201 OA and 2010C Refunding Bonds decreased the required funding of FY11 debt service for the City and Schools. Nondepartmental expenditures increased 11.1 % or $477,000, due to transfers to the Capital Projects Fund for the Aviation Drive and Towne Square Boulevard Intersection Improvement project. A decline in transfers to the Grant Fund partially offset the increase. Honorable Mayor and Members of Council June 6, 2011 Page 4 Civic Facilities Fund For FY11 year-to-date, the Civic Center has held 214 events with 218,071 attendees. This is 15.4% or 39 less events, but 6.6% or 13,551 more attendees than for the same time period of FY1 O. Event highlights for April included the Blue Ridge Bike Fest and Mission of Mercy Dental Clinic. Global Spectrum's Net Operating Loss for the month was $116,000, increasing the year-to-date combined Operating Loss to approximately $1,361,000. This is nearly identical to the total fund operating performance for the same ten month period in FY10. Global Spectrum's rolling forecast of operations continues to project a larger loss than their adopted FY11 budget by $127,000. Provided Global Spectrum's forecast holds true, their FY11 performance would still be approximately $221,000 better than their FY1 0 performance. Parking Fund The City's Parking Fund operates seven garages and six surface lots with a total FY11 budget of just over $3.0 million. While each facility generates varying levels of income or loss, the Parking Fund as a whole meets all cash flow needs, including debt service, without General Fund subsidy and generates working capital to fund facility improvements and repairs. The FY11 year-to-date operating revenues are up 4.9% or $111,000 compared to FY1 O. A revitalized Market Garage continues to lead the way, accounting for over three quarters of the revenue increase. Elmwood Park Garage, Center in the Square Garage, and Church Avenue Garage continue to exceed FY10 results. Tower Garage remains behind FY10, displaying the poorest performance of all locations, relative to the previous fiscal year. This is due to the loss of parkers from several large corporate customers. Gainsboro Garage and Higher Education Center Lot also remain significantly behind last year in revenues. The decline at these two locations is due to the elimination of paid parking for employees by the Higher Education Center and increased street parking by students. In all, nine facilities are ahead of FY1 0 revenues, three are behind FY10, and one is even. On the expense side, spending levels are under those of FY10 in maintenance, utilities and professional services. FY11 Operating Income improved 55% or $264,000 compared to FY1 O. This is a function of a combination of 4.9% improvement in revenues coupled with an 8.6% decline in expenses. The increase in Interest Expense reflects the additional debt burden incurred to renovate Market Garage, approximately $25,000 per month. City of Roanoke Pension Plan The Pension Trust Fund experienced an investment return of 28.1 % for the fiscal year- to-date through April 2011, led by strong performance in the domestic and international equity allocations, as well as the convertible bond allocation. Investment performance for this period was well ahead of the Policy Portfolio return benchmark of 24.3%. For the ten month period ending April 30, 2011, Plan Net Assets increased $60.3 million. The net increase is a result of $8.7 million in employer contributions Honorable Mayor and Members of Council June 6, 2011 Page 5 and $75.8 million in net investment gains offset by $24.1 million in benefit payments and Plan administrative expenses. Benefits Paid to Participants increased 2.5% due to higher retirement allowances having been earned by more recent retirees, while Administrative expenses increased slightly. Roanoke City Public Schools Financial performance on Roanoke City Public Schools is reported to City Council on a quarterly basis. These results are reported on a one-month lag compared to City results based on the timing of School Board and City Council meetings. Accordingly, this report includes results through March. The School Fund amounts as presented in this report correspond with amounts reported to the School Board on May 9, 2011. Revenues: School Fund revenues declined by 2.1% or $2.2 million compared to FY1 O. The primary factor in the revenue decline was State budget reductions. State - Excluding Sales Tax declined 12.4% or $5.1 million in accordance with FY11 budget projections of State school funding reductions and state reductions in basic aid. Other Revenue increased 43.2% or $1.0 million compared to FY1 0 due to a recovery of medical claims paid from the School's stop loss carrier. Transfer from the City of Roanoke increased 7.1% or $2.2 million due to the City's increased support for education. The City raised the Food & Beverage tax rate from 5% to 7% in order to partially offset State funding reductions for FY11 and FY12. Expenditures: School Fund expenditures increased 0.3% or $0.3 million compared to FY1 O. Though School revenues reflect a 2.1 % decline from the prior year, and expenditures reflect a 0.3% increase, School Administration will manage the budget throughout the remainder of the year to ensure a balanced position. In closing, the national economy continues to improve. Local tax revenue results vary by tax, although the Total Local Tax Revenues are stable and showing improvement. The unemployment rate remains a challenge to growth with results showing a slight increase in unemployment numbers for the Commonwealth in March according to the Secretary of Finance, Richard Brown, with the Governor's Office. The housing market and commercial real estate markets remain depressed without signs of improvement. As a result, real estate taxes remain a concern for the future. The City has managed expenditures for the first ten months of FY11 well and is below the budgeted Honorable Mayor and Members of Council June 6, 2011 Page 6 appropriations. In addition, forecasted end of year revenues are above the adopted budget. With these favorable conditions, council reports have been brought before the Council to increase the revenue estimates and appropriations so that the improvement in revenues can be utilized for priority items prior to the year end. The City is in good overall financial condition. Please contact me regarding any questions on the City's financial statements, and I will be glad to assist you. Sincerely, .~'vJV~ Ann H. Shawver Director of Finance I Attachments c: Christopher P. Morrill, City Manager William M. Hackworth, City Attorney Drew Harmon, Municipal Auditor Stephanie M. Moon, City Clerk Sherman M. Stovall, Assistant City Manager R. Brian Townsend, Assistant City Manager Amelia C. Merchant, Director of Management and Budget Deborah J. Moses, Parking Facilities Manager Robyn L. Schon, General Manager, Global Spectrum Rita D. Bishop, Superintendent, Roanoke City Public Schools Curtis Baker, Deputy Superintendent of Operations, Roanoke City Public Schools CITY OF ROANOKE, VIRGINIA GENERAL FUND FOR THE TEN MONTHS ENDED APRIL 30, 2011 STATEMENT OF REVENUE (UNAUDITED) Current Revenue Revenue Budget Revenue Source Budget Variance General Property Taxes $ 101.962.000 $ (1.948.254) Other Local Taxes 71.628.000 (17.667.349) Permits. Fees and Licenses 1.038.000 (243.990) Fines and Forfeitures 1.606.000 (108.128) Revenue from Use of Money and Property 173.000 123.126 Intergovernmental 68.102.322 (25.281.358) Charges for Services 7.477.000 (1.700.029) Internal Services 2.547.000 (602.271 ) Transfers From Other Funds 10.565 Miscellaneous Revenue 537.268 72.135 Total $ 255,081,155 $ (47,356,118) Actual July 1 . April 30 2010 - 2011 $ 100,013.746 53,960.651 794.010 1.497.872 296.126 42.820,964 5.776.971 1,944.729 10,565 609.403 $ 207,725,037 Actual Percent of July 1 - April 30 Budget FY11 vs FY10 2009 - 2010 Received Variance $ 98.651.430 98.1% 1.4 % 50.074.458 75.3% 7.8 % 704,094 76.5% 12.8 % 1,367,561 93.3% 9.5 % 513.781 171.2% -42.4 % 43,716,317 62.9% -2.0 % 6,087.630 77.3% -5.1 % 2.187.560 76.4% -11.1 % 25.586 100.0% -58.7 % 529,148 113.4% 15.2 % $ 203,857,565 81.4% 1.9 % STATEMENT OF EXPENDITURES AND ENCUMBRANCES (UNAUDITED) Current Expenditure Unencumbered Expenditures Budget Balance General Government $ 12,780.072 $ 2,106,830 Judicial Administration 7,569.689 1.758.818 Public Safety 57.002,201 7.986,118 Public Works 23,325.473 4,577,564 Health and Welfare 40.614.368 9,063,726 Parks. Recreation and Cultural 9.164.472 1.351,399 Community Development 6.214,372 1.488,533 Transfer to Debt Service Fund 20.543.833 1.945.012 Transfer to School Fund 68,365.460 11 .394,243 Nondepartmental 10,349.968 5,589.425 Total $ 255,929,908 $ 47,261,668 Actual July 1 - April 30 2010 - 2011 $ 10.673.242 5,810,871 49,016,083 18,747,909 31.550.642 7.813.073 4,725.839 18.598.821 56,971.217 4760.543 $ 208,668,240 1 Actual Percent of July 1 - April 30 Budget FY11 vs FY10 2009 - 2010 Obligated Variance $ 10.385,721 83.5% 2.8 % 6.118.796 76.8% -5.0 % 51.993.148 86.0% -5.7 % 21.140.976 80.4% -11.3 % 34,523,199 77.7% -8.6 % 8,240,520 85.3% -5.2 % 5.020.828 76.0% -5.9 % 21,702,573 90.5% -14.3 % 53.206.218 83.3% 7.1 % 4.283.980 46.0% 11.1 % $ 216,615,959 81.5% -3.7 % CITY OF ROANOKE, VIRGINIA CIVIC FACILITIES FUND COMPARATIVE STATEMENT OF REVENUES AND EXPENSES FOR THE TEN MONTHS ENDED APRIL 30, 2011 (UNAUDITED) FY 2011 FY 2010 OperatinQ Revenues Rentals $ 3,035,705 $ 3,182,335 Event Expenses 1,591,025 1,563,573 Advertising 127,280 85,813 Admissions Tax 396,503 420,330 Facility Surcharge/Ticket Rebate 369,625 360,043 Commissions 130,623 157,500 Ancillary 78,663 73,787 Miscellaneous 114,039 91,216 Total Operating Revenues 5,843,463 5,934,597 OperatinQ Expenses Personal Services 1,008,031 915,232 Operating Expenses 5,142,844 5,332,998 Management Fees 284,422 267,068 Depreciation 769,502 778,300 Total Operating Expenses 7,204,799 7,293,598 Operating Loss (1,361,336) (1,359,001 ) Nonoperatina Revenues/(Expenses) Other (259) 30,614 Investment Income 45,942 15,009 Interest Expense (485,565) (507,448) Net Nonoperating Expenses (439,882) (461,825) Loss Before Transfers and Contributions (1,801,218) (1,820,826) Transfers and Contributions Transfer from Capital Projects Fund 78,317 Transfer from General Fund 988,550 1,009,050 Transfer to Debt Service Fund (43,650) (63,494) Net Transfers and Contributions 944,900 1,023,873 Change in Net Assets $ (856,318) $ (796,953) 2 CITY OF ROANOKE, VIRGINIA PARKING FUND COMPARATIVE STATEMENT OF REVENUES AND EXPENSES FOR THE TEN MONTHS ENDED APRIL 30, 2011 (UNAUDITED) FY 2011 FY 2010 Ooeratina Revenues Market Garage $ 358,246 $ 272,480 Elmwood Park Garage 480,077 432,464 Center in the Square Garage 253,763 243,428 Church Avenue Garage 549,602 537,274 Tower Garage 304,974 341,731 Gainsboro Garage 95,827 106,353 Campbell Garage 36,526 26,988 Williamson Lot 77,045 75,390 Higher Ed Center Lot 35,114 45,368 Market Lot 19,665 18,548 Elmwood Lot 67,418 66,824 Warehouse Row Lot 31,181 30,675 West Church/YMCA Lots 21,892 21,892 Parking Violations (All Locations) 34,550 35,088 Total Operating Revenues 2,365,880 2,254,503 Ooeratina Exoenses Operating Expenses 935,368 1,077,105 Depreciation 685,277 696,380 Total Operating Expenses 1,620,645 1,773,485 Operating Income 745,235 481,018 NonooeratinQ Revenues/(Exoenses) Investment Income 41 ,143 19,373 Interest Expense (589,450) (385,636) Net Nonoperating Expenses (548,307) (366,263) Income Before Transfers and Contributions 196,928 114,755 Transfers and Contributions Net Transfers and Contributions Change in Net Assets $ 196,928 $ 114,755 3 CITY OF ROANOKE, VIRGINIA CITY TREASURER'S OFFICE GENERAL STATEMENT OF ACCOUNTABILITY FOR THE MONTH ENDED APRIL 30, 2011 TO THE DIRECTOR OF FINANCE: GENERAL STATEMENT OF ACCOUNTABILITY OF THE CITY TREASURER OF THE CITY OF ROANOKE, VIRGINIA FOR THE FUNDS OF SAID CITY FOR THE MONTH ENDED APRIL 30, 2011. BALANCE AT MAR 31,2011 CONSOLIDATED FUNDS $61,176,420.07 BALANCE AT DISBURSEMENTS APR 30, 2011 $26,741,161.12 $59,512,162.43 RECEIPTS $25,076,903.48 BALANCE AT APR 30, 2010 $53,868,234.74 CERTIFICATE I HEREBY CERTIFY THAT THE FOREGOING IS A TRUE STATEMENT OF MY ACCOUNTABILITY TO THE CITY OF ROANOKE, VIRGINIA, FOR THE FUNDS OF THE VARIOUS ACCOUNTS THEREOF FOR THE MONTH ENDING APRIL 30,2011. THAT SAID FOREGOING: CASH CASH IN HAND CASH IN TRANSIT CASH IN WACHOVIA BANK CASH IN,HOMETOWN BANK CASH IN VALLEY BANK INVESTMENTS: WACHOVIA OVERNIGHT SWEEP ACCOUNT LOCAL GOVERNMENT INVESTMENT POOL SMITH BARNEY GOVERNMENT MONEY MARKET FUND CERTIFICATES OF DEPOSIT U. S. AGENCIES VIRGINIA AIM PROGRAM (U. S. SECURITIES) VIRGINIA SNAP PROGRAM (U. S. SECURITIES) TOTAL $23,026.52 ($1,600,000.00) 333,829.10 100.00 2,712.13 1,747,000.00 10,043,348.26 5,261,570.06 31,018,577.67 5,000,000.00 170,354.52 7,511,644.17 $59,512,162.43 MAY 13,2011 , 4 CITY OF ROANOKE PENSION PLAN STATEMENT OF CHANGES IN PLAN NET ASSETS FOR THE TEN MONTHS ENDED APRIL 30, 2011 (UNAUDITED) FY 2011 FY 2010 Additions: Employer Contributions $ 8,698,610 $ 8,899,195 Investment Income Net Appreciation in Fair Value of Investments 70,948,696 53,095,611 Interest and Dividend Income 5,294,597 3,921,661 Total Investment Gain 76,243,293 57,017,272 Less Investment Expense 485,509 483,303 Net Investment Gain 75,757,784 56,533,969 Total Additions $ 84,456,394 $ 65,433,164 Deductions Benefits Paid to Participants Administrative Expenses Total Deductions Net Increase $ 23,790,259 $ 23,206,693 345,365 317,382 24,135,624 23,524,075 60,320,770 41,909,089 Net Assets Held in Trust for Pension Benefits: Fund Balance July 1 Fund Balance April 30 280,476,609 $ 340,797,379 266,428,241 $ 308,337,330 5 CITY OF ROANOKE PENSION PLAN STATEMENT OF PLAN NET ASSETS APRIL 30, 2011 (UNAUDITED) " FY 2011 Assets Cash Investments, at Fair Value Due from Other Funds $ 821,188 342,365,454 477 Total Assets $ 343,187,119 Liabilities and Net Assets Liabilities: Due to Other Funds Accounts Payable $ 2,389,736 4 Total Liabilities 2,389,740 Net Assets Held in Trust For Pension Benefits $ 340,797,379 6 FY 2010 $ 279,588 310,405,899 477 $ 310,685,964 $ 2,348,437 197 2,348,634 $ 308,337,330 Revenue Source State, Excluding Sales Tax State Sales Tax State Stabilization Funds Federal Revenue Other Revenue Transfer from the City of Roanoke Total EXDenditures Instruction Administration, Attendance and Health Transportation Operations and Facilities Debt Service Interfund Transfer to Athletics Fund Total CITY OF ROANOKE, VIRGINIA SCHOOL GENERAL FUND FOR THE NINE MONTHS ENDED March 31, 2010 Current Revenue Budget $ 52,540,685 10,816,000 2,500,000 100,000 2,869,000 68,365,461 $ 137,191,146 STATEMENT OF REVENUE Actual July 1 - March 31 2010.2011 $ 35,909,227 8,391,751 1,188,846 68,779 3,308,553 51 274096 $ 100,141,252 Actual Percent of July 1 - March 31 Budget FY11 vs FY10 2009 - 2010 Received Variance $ 40,970,714 68.3% -12.4 % 8,336,315 77.6% 0.7 % 2,727,611 47.6% -56.4 % 67,504 68.8% 1.9 % 2,310,203 115.3% 43.2 % 47,885,596 75.0% 7.1 % $ 102,297,943 73.0% -2.1 % STATEMENT OF EXPENDITURES AND ENCUMBRANCES Current Expenditure Budget $ 93,805,676 10,804,000 8,186,188 14,066,672 9,428,610 900,000 $ 137,191,146 Actual July 1 - March 31 2010 - 2011 $ 62.790,483 6.240,670 6,158,947 9,764,524 9,306,548 675 000 $ 94,936,172 Actual Percent of July 1 - March 31 Budget FY11 vs FY10 2009 - 2010 Obligated Variance $ 61,779,951 66.9% 1.6% 6,346,173 57.8% -1.7 % 6,246,276 75.2% -1.4 % 9,795,557 69.4% -0.3 % 9,703,779 98.7% -4.1 % 750,000 75.0% -10.0 % $ 94,621,736 69.2% 0.3 % Note: The Food Services and Athletics Funds are not included in this financial statement. 7 " c. 7.l11 City of Roanoke Financial Report Ten Months Ended April 30, 2011 FY11 General Fund Overview · Revenues declined 20/0 in FY10 · FY11 adopted budget 1.4% lower than FY10 adopted · Revenue through April increased 1.90/0 from FY10 · Expenditures through April down 3. lOA> from FY10 · Performance fairly consistent · Most local taxes have increased · Performance is viewed with cautious optimism - unemployment remains fairly high; economic challenges remain 2 Sales Tax Steadily Improving Each Month This Year FY11 Revenue Estimate $17.995M In 14 c: -~ 12 - - -- :E 10 8 16 9 Mas Ended 3/31 I- Prior YTD Actual D YTD Budget . YTD Actual I Revenue 2.1 % over last year and 2.8% higher than YTO budget. The Franklin Road Wal-Mart closed in late January which will negatively impact sales tax the balance of the fiscal year. Growth of 20A> for the year is expected at a minimum. . 3 14 12 10 ~ 8 o .- - == 6 :E 4 2 o Meals Tax Continues Strong Performance FY11 Revenue Estimate $15.341M . YTD Actual . Prior YTD . Prior YTD Adjusted D YTD Budget 9 mas Ended 3/31 When adjusted for the tax rate change, revenue increased 3.0oA> from FY10 and is 4.50Ib over budget. 4 BPOL (Business and Professional Occupational License Tax) FY11 Revenue Estimate $11.695M tn 11 s::: ~ 10 - .- :E 9 8 12 as of April 30 I- Prior YTD Actual . YTD Actual 0 FY11 Budget I Revenues are 3.9% below last year with 9401'0 of budget collected. Current expectations are for BPOL to decrease in the range of 3 to 4% compared to the prior year and to fall short of budget by 4% or $450,000 - $500,000. 5 Telecommunications Tax Exceeding Budget and Prior Year Telecommunications Tax Revenue Estimate $7.295 M 6 5.5 tn 5 s::: ~ 4.5 - .- :E 4 3.5 3 . Prior YTD Actual D YTD Budget . YTD Actual 8 Mo Ended 2/28 Telecommunications tax revenue is 1.7% over budget and has increased 3.00/0 since FY10. A refund in FY10 negatively impacted that year and yields a favorable FY11 performance. 6 Lodging Tax Exceeding Budget and Prior Year Transient Occupancy Tax Revenue Estimate $2.521 M 2.5 tn 2 c o .- - - i 1.5 1 . Prior YTD adj D YTD Budget . YTD Actual 10 Mo Ended 4/30 Lodging tax revenue is 13.7% over budget and has increased 8.gok since FY10. Collections of past due amounts skew the performance of this tax which will settle at a moderate growth level by the end of the fiscal year. 7 Cigarette Tax Below Prior Year But Above Budget Cigarette Tax Revenue Estimate $2.393 M 2.35 :E 1.95 . Prior YTD adj D YTD Budget . YTD Actual U) c: .2 2.15 - - .- 1.75 10 Mo Ended 4/30 Cigarette tax revenue has decreased 6.90J'o since FY10 but is now 0.801'0 over budget. We expect a $100,000 shortfall by year end. 8 Admissions Tax Below Prior Year and Below Budget 0.5 0.45 ~ 0.4 ~ 0.35 - .- :E 0.3 0.25 0.2 Admissions Tax Revenue Estimate $0.438 M . Prior YTD adj D YTD Budget . YTD Actual 10 Mo Ended 4/30 Admissions tax revenue has decreased 3.4% since FY10 and is 5.2% below an optimistic budget. Revenues are currently expected to fall slightly short of budget. 9 Funding From the Commonwealth 26%) of Budget Budgeted revenues down nearly $3M or 4.2% from FY10 Revenue FY11 AprYTD FY10 AprYTD $ Change FY11 0/0 Collected Trend ..$ 478,08511($292,5~9),1 6,622,428 (437,769) _ 21 ,923,f1~~ i. ,.14,692,694.. (366,710) ....,2A~r:J.l 72.2% . ..'68.8%1l1J 73,6%. ..J !Non-categorical . _ ..11 .. .... $ 185,56~f I .. - '",.- . .- !.Shared 6,1'84,659 I ! rSO~ia'SerVicc:si-il' . 22,124,754- Other Categorical 14,325,984 ' 10 Other Local Revenues All Other Revenues Comprise 5% Budget and Performing as Expected Revenue FY11 AprYTD FY10 AprYTD I $ Change i..Charges for I i_,~~~icE3~, .. . _ ,_ .. _, ',.. ,_ ..' u I: Internalserviees.. 1[1,944,729112,187,560 II. i' Mi-~-~~Haneous .-j!' 6081934!~- 5291'149 ,:. t~_.~____~__:.____~_'.~_,-">__u.._'___ _ ._,____ ~!,~ ".._ __ _' _ _F..___:' __ ,u'. _. ................ (242,8~r- .791785 '. . 89,916 r76.5~1__1 130,31193.3% __ . .:. (217,655rlrm2~[-"t] (282,658) . . 77.0% _ . 76.4o~l.l 113.30A>' ... FY11 010 Collected I Permits ........11$794,0101$ 704,09411 $ I . -; . . ". ... ;. . '.', . I Fines & forfeitures 114971872' 11367,561 " . . '1 , . I '. -Int~~~-$t &r~ntall296, 126 JI. 513,78111 . 517761972: 610591630 '. 11 Personnel (Salary/Benefit) Lapse Performing Ahead of Target $80 $70 $60 ~ $50 .~ $40 - ~ $30 $20 $10 $0' Target Actual Fiscal Year savings projected to exceed $1.7 million budget by $1.1 million 12 $1,000,000 $800,000 $600,000 $400,000 $200,000 $0 Public Safety Overtime and Fire/EMS Part-Time Above Target Target Actu al Expenses $76,000 above target 13 $1,600 U) $1,200 -g $800 m $400 ~ $0 o s:. I- Workers' Compensation Expenses Above Target T arg et Actual Expenses $125,000 above target 14 $12 $10 en $8 g $6 = $4 - .- :E $2 $0 Comprehensive Services Act Expenses Below Target FY 2010 Actual FY 2011 Actual Target April year-to-date expenses are $290,954 below target. 15 Residential Juvenile Detention Expenses Below Target $1,200 tn $800 "C ~ $400 tn 5 $0 ..c: I- Target Actual Expenses $477,700 below target 16 Solid Waste Tipping Fees Below Target ~ $2,000 ~ $1,500 ~ $1,000 ~ $500 I- $0 Target Actual Expenses $191 ,000 below target 17 ~ $11~88 ~ co 600 U) 300 :] $0 o ..c: I- Motor Fuel Expenses Below Target - - Target . Actual Expenses $79,100 below target 18 Civic Facilities Fund Comparative Statement of Revenues and Expenses For the Ten Months Ending April 30th Total Operating Revenues $ 5,843,463 $ 5,934,597 Total Operating Expenses 7,204,799 7,293,598 r' (1,361,336) r' (1,359,001) Operating Loss Net Nonoperating Expenses (439,882) (461,825) r' r' Loss Before Transfers and Contributions (1,801,218) (1,820,826) Net Transfers and Contributions 944,900 1,023,873 Change in Net Assets r'$ (856,318) r'$ (796,953) NOTE: Differences in operating and accounting methods used by the City and Global Spec the meaningfulness of comparisons between FY09 and FY10 above the Operating L o 15% fewer events in FY11 through April but 7% more attendees o April highlights - Blue Ridge Bike Fest, Mission of Mercy Dental Clinic o Operating margin even with FY10 o Promotion or co-promotion of some events reduced margins o As of April, half the budgeted subsidy has been provided o Net transfers declined for two reasons - the budgeted subsidy is down 2% and a non- recurring transfer was made in FY10 19 Parking Fund Comparative Statement of Revenues and Expenses For the Ten Months Ending April 30th FY 2011 FY 2010 Va ria nee Total Operating Revenues $ 2,365,880 $ 2,254,503 5% Total Operating Expenses 1,620,645 1,773,485 9% Operating Income ,. 745,235 ,. 481,018 55% Net Nonoperating Expenses (548,307) (366,263) -50% Change in Net Assets "$ 196,928 "$ 114,755 72% · Fund revenues have increased while expenses have declined · Nine facilities are ahead of FY1 0 revenues, three facilities are behind FY10 and one is even · Maintenance, utilities and professional expenses are lower than FY10 · Non-operating expense increase from interest expense on bonds issued in 2010 20 Pension Plan Trust 400 350 300 250 200 150 100 . Low (2/28/09) . 6/30/08 o 6/30/09 IjI 6/30/10 .9/30/10 012/31/10 o 4/30/11 IjI High (10/31/07) Pension Plan assumed rate of return is 7.75%) Market Value Assets (Millions) Roanoke Performance Period Pension Plan Policy Month of April 3.0% 2.60% Fiscal YTO 28.1% 24.3% One Year 17.7% 14.5% Three Years 4.3% 2.6% Five Years 5.2% 4.1% Asset Allocation 3/31/11 ~ ~ ~ ~~ . us Equities III Real Estate III Convertibles . US Fixed Income ~ Cash Equiv o Balanced . International Equities 21 10.0010 9.0010 8.00/0 7.00/0 6.00/0 5.0010 4.00/0 3.0010 - Unemployment Trends Roanoke VA us o Oct 10 . Nov10 . Dee 10 III Jan 11 . Feb 11 . Mar 11 Roanoke unemployment better than national average but worse than Commonwealth average. Unemployment trends are gradually improving at all levels but remain well above longer term trends. A slight increase is expected in April, based on unemployment claims reported by the Commonwealth. 22 In Short Performance as Expected Viewed with Precaution · Revenues will exceed budget; most categories performing as expected · Local taxes continue trend of improvement - notably, the sales tax, prepared food tax, and lodging tax · Business license tax fell short of estimate and declined from prior year · Key taxes due in next few months include personal property and bank franchise tax · Expenditures, in the aggregate, are well-positioned to remain within budget · Expenditure savings sufficient to address identified expenditure issues 23 CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: c1erk@roanokeva.gov JONATHAN E. CRAFT Deputy City Clerk STEPHANIE M. MOON, MMC City Clerk CECELlA T. WEBB Assistant Deputy City Clerk June 14, 2011 Christopher P. Morrill City Manager Roanoke, Virginia Dear Mr. Morrill: At the regular meeting of the Council of the City of Roanoke held on Monday, June 6, 2011, Council Member Bestpitch commended the City on the landscape improvements around the greenways, especially at Vic Thomas Park; and in terms of capital planning, he requested that the City Manager develop a process for a plan that would emphasize the natural vegetation, filter the drainage and provide habitats for wildlife. Sincerely, ~ ~ 'rr'I- 'ryto)-.J Steptianie M. Moon, MMC ~ City Clerk