HomeMy WebLinkAboutCouncil Actions 06-20-11
TRINKLE
39136-062011
ROANOKE CITY COUNCIL
REGULAR SESSION
JUNE 20, 2011
2:00 P.M.
CITY COUNCIL CHAMBER
AGENDA
1. Call to Order--Roll Call. All present.
The Invocation was delivered by The Reverend Cedric E. Malone, Pastor,
Greater ML Zion Baptist Church.
The Pledge of Allegiance to the Flag of the United States of America was led
by Mayor David A. Bowers.
Welcome. Mayor Bowers.
NOTICE:
Today's Council meeting will be televised live and replayed on RVTV Channel 3 on
Thursday, June 23 at 7:00 p.m., and Saturday, June 25 at 4:00 p.m. Council
meetings are offered with closed captioning for the hearing impaired.
ANNOUNCEMENTS:
THE PUBLIC IS ADVISED THAT MEMBERS OF COUNCIL RECEIVE THE CITY
COUNCIL AGENDA AND RELATED COMMUNICATIONS, REPORTS,
ORDINANCES AND RESOLUTIONS, ETC., ON THE THURSDAY PRIOR TO THE
COUNCIL MEETING TO PROVIDE SUFFICIENT TIME FOR REVIEW OF
INFORMATION.
1
THE CITY CLERK'S OFFICE PROVIDES THE MAJORITY OF THE CITY
COUNCIL AGENDA ON THE INTERNET FOR VIEWING AND RESEARCH
PURPOSES. TO ACCESS AGENDA MATERIAL, GO TO THE CITY'S
HOMEPAGE AT WWW.ROANOKEVA.GOV.CLlCK ON THE GOVERNMENT
ICON.
NOTICE OF INTENT TO COMPLY WITH THE AMERICANS WITH DISABILITIES
ACT. SPECIAL ASSISTANCE IS AVAILABLE FOR DISABLED PERSONS
ADDRESSING CITY COUNCIL. EFFORTS WILL BE MADE TO PROVIDE
ADAPTATIONS OR ACCOMMODATIONS BASED ON INDIVIDUAL NEEDS OF
QUALIFIED INDIVIDUALS WITH DISABILITIES, PROVIDED THAT REASONABLE
ADVANCE NOTIFICATION HAS BEEN RECEIVED BY THE CITY CLERK'S
OFFICE.
PERSONS WISHING TO ADDRESS COUNCIL WILL BE REQUIRED TO
CONTACT THE CITY CLERK'S OFFICE PRIOR TO THE MONDAY COUNCIL
MEETING, OR REGISTER WITH THE STAFF ASSISTANT AT THE ENTRANCE
TO THE COUNCIL CHAMBER PRIOR TO COMMENCEMENT OF THE COUNCIL
MEETING. ONCE THE COUNCIL MEETING HAS CONVENED, THERE WILL BE
NO FURTHER REGISTRATION OF SPEAKERS, EXCEPT FOR PUBLIC
HEARING MATTERS. ON THE SAME AGENDA ITEM, ONE TO FOUR
SPEAKERS WILL BE ALLOTTED FIVE MINUTES EACH; HOWEVER, IF THERE
ARE MORE THAN FOUR SPEAKERS, EACH SPEAKER WILL BE ALLOTTED
THREE MINUTES.
ANY PERSON WHO IS INTERESTED IN SERVING ON A CITY COUNCIL
APPOINTED AUTHORITY, BOARD, COMMISSION OR COMMITTEE MAY
CONTACT THE CITY CLERK'S OFFICE AT 853-2541, OR ACCESS THE CITY'S
HOMEPAGE TO OBTAIN AN APPLICATION.
THE COUNCIL OF THE CITY OF ROANOKE IS SEEKING APPLICATIONS FOR
THE FOLLOWING CURRENT OR UPCOMING VACANCIES:
ROANOKE ARTS COMMISSION - ONE VACANCY
ROANOKE CIVIC CENTER COMMISSION - ONE VACANCY
ROANOKE NEIGHBORHOOD ADVOCATES - ONE VACANCY
ROANOKE PUBLIC LIBRARY BOARD - ONE VACANCY
2
THE MAYOR ANNOUNCED THAT THE COUNCIL WILL CONDUCT SEVEN
INTERVIEWS FOR THE POSITION OF SCHOOL BOARD TRUSTEE TO FILL
THE UNEXPIRED TERM OF JASON E. BINGHAM ENDING JUNE 30, 2012
COMMENCING AT 4:00 P.M., IN THE CITY COUNCIL CHAMBER. CANDIDATES
ARE CHRIS CRAFT, JOHN WHITNEY, CYNTHIA WRIGHT, JOHN ELLIOTT, JR.,
RICHARD WILLIS, LISA STONEMAN AND LINDA WYATT. PUBLIC HEARING TO
RECEIVE CITIZEN COMMENTS REGARDING THE SEVEN CANDIDATES WILL
BE HELD AT 7:00 P.M., IN THE COUNCIL CHAMBER.
2. PRESENTATIONS AND ACKNOWLEDGEMENTS:
A proclamation declaring the week of July 28 - 31,2011 as FloydFest Week.
Vice-Mayor Trinkle presented the proclamation to Svetlana Nikic,
Vice-President of Communications.
3. HEARING OF CITIZENS UPON PUBLIC MATTERS:
CITY COUNCIL SETS THIS TIME AS A PRIORITY FOR CITIZENS TO BE
HEARD. ALL MATTERS WILL BE REFERRED TO THE CITY MANAGER FOR
RESPONSE, RECOMMENDATION OR REPORT TO COUNCIL, AS HE MAY
DEEM APPROPRIATE.
The following individuals appeared before the Council:
John Keenum, Chris Craft and Robert Gravely.
4.
CONSENT AGENDA
(APPROVED 7-0)
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED
TO BE ROUTINE BY THE MEMBERS OF CITY COUNCIL AND WILL BE
ENACTED BY ONE MOTION. THERE WILL BE NO SEPARATE DISCUSSION OF
THE ITEMS. IF DISCUSSION IS DESIRED, THE ITEM WILL BE REMOVED
FROM THE CONSENT AGENDA AND CONSIDERED SEPARATELY. The Mayor
called attention to one Closed Meeting request from the City Manager.
C-1 Minutes of the regular meeting of Council held on Monday, May 2, 2011;
recessed meeting held on Thursday, May 5,2011, and continued recessed meeting
held on Monday, May 9,2011.
RECOMMENDED ACTION: Dispensed with the reading ofthe minutes and
approved as recorded.
3
C-2 A communication from the City Manager requesting that Council convene in
a Closed Meeting to discuss the disposition of publicly-owned property located at
425 Church Avenue, S. W., where discussion in an open meeting would adversely
affect the bargaining position or negotiating strategy of the public body, pursuant to
Section 2.2-3711 (A)(3), Code of Virginia (1950), as amended.
RECOMMENDED ACTION: Concurred in the request.
C-3 Reports of qualification of the following individuals:
Douglas Jackson as a member of the Roanoke Arts Commission for a
three-year term of office ending June 30, 2014;
Tim Jones as a City representative of the Regional Virginia Alcohol
Safety Action Program Policy Board for a three-year term of office
ending June 30,2014;
Gary Walton, Barton Wilner, and Lee Wilhelm, III, as City
representatives of the Roanoke Valley Convention and Visitors
Bureau, Board of Directors, for terms of office ending June 30, 2012;
Marc Fink as a City representative of the Western Virginia Water
Authority for a four-year term of office ending June 30, 2015; and
Kenny Garrett as a member of the Towing Advisory Board to fill the
unexpired term of Stan Smith ending October 31, 2011.
RECOMMENDED ACTION: Received and filed.
REGULAR AGENDA
5. PUBLIC HEARINGS: NONE.
6. PETITIONS AND COMMUNICATIONS:
a. A communication from the City Treasurer recommending authorization to
execute an agreement with the Virginia Employment Commission (VEC), as
well as annual renewals relating to the City's use of the VEC's electronic
information system by the City Treasurer's Office; and to waive the City's
sovereign immunity in connection therewith; and a communication from the
City Manager concurring in the request. Adopted Resolution No. 39136-
062011 (7-0).
4
7. REPORTS OF CITY OFFICERS AND COMMENTS OF CITY
MANAGER:
a. CITY MANAGER:
BRIEFINGS: NONE.
ITEMS RECOMMENDED FOR ACTION:
1. Acceptance of Western Virginia Workforce Development Board
Workforce Investment Act (WIA) Rapid Response Funds for Program
Year 2010-2011 from the Virginia Community College System; and
appropriation offunds. Adopted Resolution No. 39137-062011 and
Budget Ordinance No. 39138-062011 (7-0).
2. Acceptance and appropriation of funds from the Virginia Department
of Social Services for the Southwest Virginia Regional Employment
Coalition to assist citizens who are receiving Temporary Assistance to
Needy Families (TANF) benefits to obtain employment or, where
appropriate, an alternative disability income. Adopted Resolution
No. 39139-062011 and Budget Ordinance No. 39140-062011 (7-0).
3. Acceptance and appropriation of 2011-2012 Community Development
and Block Grant (CDBG), HOME Investment Partnerships Program
and Emergency Shelter Grant (ESG) Program funds from the U.S.
Department of Housing and Urban Development (HUD) to provide for
a variety of activities ranging from housing and community
development to homelessness prevention and job creation. Adopted
Resolution No. 39141-062011 and Budget Ordinance No. 39142-
062011 (7-0).
4. Execution of an agreement with the Jefferson Center Foundation to
provide $100,000.00 to support its capital campaign (one-time
contribution), specifically for roof replacement of the Jefferson Center;
and appropriation offunds. Adopted Resolution No. 39143-062011
and Budget Ordinance No. 39144-062011 (7-0).
5. Transfer of funds for a diesel exhaust system upgrade for Fire Station
No.1 located at Franklin Road and Elm Avenue, S. W. Adopted
Budget Ordinance No. 39145-062011 (7-0).
5
COMMENTS BY CITY MANAGER.
Mr. Morrill announced that today was the last day for the City of
Roanoke Food Drive for Feeding America Southwest Virginia and the
United Way Day of Action will be Tuesday, June 21, 2011, with several
City employees helping to sort non-perishables; Miss Virginia Pageant
to be held at the Roanoke Civic Center from June 23 - 25; and Star City
Motor Madness 10th Anniversary on June 24 - 25, 2011 on Williamson
Road. He also mentioned that the Roanoke Public Libraries' launch of
e-books for check-out to patrons' mobile devices was going well. In
addition, he gave updates regarding the SmartWay Bus Connector to
Lynchburg Amtrak Station and the Elmwood Park improvements.
b. CITY ATTORNEY:
1. Amendment of Section 21-81, Discharqe of air qun, qravel shooter,
pneumatic qun. etc., Code of the City of Roanoke (1979), as
amended, to prohibit the City of Roanoke from enforcing an ordinance
that prohibits the shooting of pneumatic guns on private property, with
permission of the owner of the property, if reasonable care is taken to
prevent a projectile from crossing the bounds ofthe property, effective
July 1, 2011. The matter was tabled until the July 5 Council
Meeting. City Attorney instructed to prepare appropriate
measure expressing the Council's opposition of the City's
compliance to allow shooting of pneumatic guns on private, etc.
c. DIRECTOR OF FINANCE:
1. Transfer of funds with regard to a request of the Roanoke City
Public Schools in connection with transportation costs associated
with athletics for Fiscal Year 2011. Adopted Budget Ordinance
No. 39146-062011 (7-0).
8. REPORTS OF COMMITTEES:
a. A report of the Roanoke City School Board requesting appropriation offunds
for various educational programs; and a report of the Director of Finance
recommending that Council concur in the request. Margaret Lindsey,
Director of Accounting, Spokesperson. Adopted Budget Ordinance No.
39147-062011 (7-0).
9. UNFINISHED BUSINESS: NONE.
6
10. INTRODUCTION AND CONSIDERATION OF ORDINANCES
AND RESOLUTIONS: NONE.
11. MOTIONS AND MISCELLANEOUS BUSINESS:
a. Inquiries and/or comments by the Mayor and Members of City Council.
October 3, 2011 Council meeting to be rescheduled to October 6,2011
due to the 2011 VML Conference in Henrico County on October 2 - 4,
2011.
Council Member Bestpitch asked for a briefing from the City Attorney
either in August or September concerning the relocation of polling
places, reduction in number, and voters' rights. He asked that the
request be referred to the City Manager, City Attorney and the Electoral
Board.
Council Member Price commented on the modular building being
placed at 24th Street and Orange Avenue, N. W. She asked that the
guidelines be tightened for overlays of neighborhoods, especially for
commercial development.
b. Vacancies on certain authorities, boards, commissions and committees
appointed by Council.
12. RECESS - 3:49 P.M.
THE COUNCIL CONDUCTED PUBLIC INTERVIEWS TO FILL THE UNEXPIRED TERM
OF SCHOOL BOARD TRUSTEE JASON E. BINGHAM ENDING JUNE 30, 2012.
CANDIDATES WERE: CHRIS H. CRAFT, CYNTHIA W. DILLON, JOHN W.
ELLIOTT, JR., LISA G. STONEMAN, JOHN D. WHITNEY AND RICHARD M. WILLIS.
AT 5:05 P.M., THE COUNCIL MEETING WAS DECLARED IN RECESS FOR A CLOSED
MEETING IN THE COUNCIL'S CONFERENCE ROOM.
At this point, the Mayor left the meeting.
CERTIFICATION OF CLOSED MEETING. (6-0)
7
AT 5:36 P.M., THE COUNCIL MEETING RECONVENED IN THE COUNCIL CHAMBER
WITH VICE-MAYOR TRINKLE PRESIDING AND ALL MEMBERS OF COUNCIL IN
ATTENDANCE, WITH THE EXCEPTION OF MAYOR BOWERS, TO CONDUCT THE
FINAL SCHOOL BOARD INTERVIEW WITH CANDIDATE LINDA F. WYATT.
AT 5:45 P.M., THE COUNCIL MEETING WAS DECLARED IN RECESS UNTIL 7:00 P.M.,
IN THE CITY COUNCIL CHAMBER.
8
ROANOKE CITY COUNCIL
REGULAR SESSION
JUNE 20, 2011
7:00 P.M.
CITY COUNCIL CHAMBER
AGENDA
Call to Order--RolI Call. Elder Lea arrived late.
The Invocation was delivered by Mayor David A. Bowers.
The Pledge of Allegiance to the Flag of the United States of America was led
by Mayor Bowers.
Welcome. Mayor Bowers.
NOTICE:
Tonight's Council meeting will be televised live and replayed on RVTV Channel 3
on Thursday, June 23 at 7:00 p.m., and Saturday, June 25 at 4:00 p.m. Council
meetings are offered with closed captioning for the hearing impaired.
At this point, Elder Lea arrived at the meeting (7:03 p.m.)
A. PRESENTATIONS AND ACKNOWLEDGMENTS:
Recognition of Sarah Williams, 2011 Patrick Henry High School Graduate, as a star
basketball player for setting the Patrick Henry record for most points scored in a
career. The Mayor recognized Sarah Williams and introduced her family.
Recognition of the Roanoke City Public School Board Safety Advisory Committee
Anti-Bullying Slogan and Poster Contest winners. The Mayor recognized
Emmaline Kelly, 8th grader, James Madison Middle School and Shannon
Straub, 5th grader, Grandin Court Elementary School.
9
B. PUBLIC HEARINGS:
1. Receive views of citizens regarding the appointment to the Roanoke City
. School Board to fill the unexpired term of office of Jason E. Bingham ending
June 30, 2012. No formal action taken. Council will hold an election to
fill the vacancy on the Roanoke City School Board at its July 5 Council
meeting.
2. Request of the City Planning Commission and The Branch Family, LLC, to
rezone properties located on Wasena and Winona Avenues, S. W., 8th
Street and Kerns Avenue, S. W., from 1-1, Light Industrial District.
Christopher L. Chittum, Agent. Adopted Ordinance No. 39148-062011
(7-0).
3. Request of the City of Roanoke Planning Commission to amend the Vision
2001-2020, the City's Comprehensive Plan, to include, the Countryside
Master Plan, a plan for the redevelopment of the former Countryside Golf
Course, now owned by the City of Roanoke. Christopher L. Chittum, Agent.
Adopted Ordinance No. 39149-062011 (7-0).
C. HEARING OF CITIZENS UPON PUBLIC MATTERS:
CITY COUNCIL SETS THIS TIME AS A PRIORITY FOR CITIZENS TO BE
HEARD. ALL MATTERS WILL BE REFERRED TO THE CITY MANAGER FOR
RESPONSE, RECOMMENDATION OR REPORT TO COUNCIL, AS HE MAY
DEEM APPROPRIATE.
Chris Craft appeared before the Council.
D. ADJOURN - 9:16 P.M.
10
Office of the Mayor
CITY OF
WHEREAS, FloydFest, a world music and arts festival helcJ annually near
Floyd, Virginia, situated in the Blue Ridge Mountains will be
celebrating its 10th festival during the week of July 28 - 31,
2011; .
WHt;REAS, FloydFest began in 2002 and has received excellent reviews
ever sincliJ., earning a name for itselfin 2005 when it played
host to well-known folk singer Ani DiFranco. It has generated
an economic impact of over $2 million dollars regionally each
year;
.WHEREAS, FloydFest lasts for four days with on-site. camping and has
. over seven stages featuring rock, bluegrass,. reggae, folk,
cajun or zydeco, african, world and Appalachian performers
and showcases local arts and crafts, in addition to
scheduling music and dance workshops and other small
events, such as mprning yoga lessons, . story telling, and
poetry readings, and a Children's Universe tent; and
WHEREAS, productions has expanded to include. tWo festivals in Floyd:
Floyd Fanda'go and FloydFest and two additional festivals in
Northern Virginia: Virginia Wine Festival and Vintage
Virginia.
NOW, THEREFORE, I, David A. Bowers; Mayor of the City of Roanoke,
Virginia, and Vice-Mayor David B. Trinkle do hereby proclaim the week of
July 28 - 31, 2011, throughout this great All-America CitY, as
FLOYDFEST WEEK.
Given under our hands and the Seal of. the City of Roanoke this twentieth
day of June in the year two thousand and eleven.
ATTEST:
~rn.'n\~w.
Stephanie M. Mo'?Jl, .
City Clerk
6/20/11 - Hearing of Citizens - John Keenum
Mr. Mayor and members of Council, my name is John Keenum. As we
approach the fITst anniversary of street vending in Roanoke City, I still find
myself the only permitted vendor.
I have had my successes, one being the article by Dan Casey on August 12,
last year, which went to the front page of the Roanoke Times. Can there be
any doubt when a Hot Dog vendor makes the front page without killing
someone, that that was a slow news day? I was overwhelmed. People were
cheering me on from all directions. People want to believe it is possible to
have a vision and make it real. I would say another success for me would be
that I made it out to vend for another season.
From the beginning I was never looking to downtown for a vending site. I
chose my site at the comer of Hamilton terrace and Belleville after doing a
traffic count between the times of 11:30 am and 12:30 pm. I counted 510
vehicles and 201 pedestrians passed that comer within that one hour. I still
don't know of a busier place in the City.
After a year's vending I can now see factors yet needed to make my business
successful. Over 500/0 of my daily sales are from visitors to the hospital and
the regulars who make a special effort to patronize me from all around the
city. I miss calculated the business I would receive from the hospital
employees. The comfort with which they can obtain lunch within the
hospital out weighs the kind of food they may desire.
When the scheduled review arrives next year I would like to ask the Council,
what facts will have come to light with regards to whether or not allowing
vending in the downtown parks will have a positive or negative effect. Will
the restaurant owners still claim low cost street food will put them out of
business? Or could we fmd low cost street food gets more people out of
their offices and cubicles with time left to visit the shops within downtown?
Ladies and Gentleman, I give notice that unless I can gain a glimpse of
profitability in the near future, Roanoke will not even have this one
permitted street vendor. That is a sad result for the months of effort applied
by this Council and all those who assisted in the creation of the ordinance.
If my understanding is correct, it was Downtown Roanoke Inc. which fIrst
had the vision of street vendors in the public plazas to encourage foot traffic,
and demonstrate to passersby a daily vitality within the center of the city
which goes beyond those heavily promoted events we now have.
If council would like to approach next year's review with real data regarding
the impact of street vendors on downtown. businesses, I am willing to do a
test period of vending within a downtown park which could give Council
solid data as to the impact on businesses. As small.as the sample would be,
it could serve both the Council and myself in having real numbers for
consideration as to the future viability of street vending in Roanoke City.
With time expired I thank the Council for their consideration and am willing
to answer any questions you may have.
John Keenum
Good Dog Vending LLC
540-892-3503
Email-JohnKeenum@msn.com
CITY COUNCIL AGENDA REPORT
To:
Meeting:
Subject:
Honorable Mayor and Members of City Council
June 20, 2011
Request for Closed Meeting
This is to request that City Council convene a closed meeting to discuss the
disposition of publicly-owned property located at 425 Chu rch Avenue, where
discussion in an open meeting would adversely affect the bargaining position or
negotiating strategy of the public body, pursuant to 92.2-3711.A.3, Code of
Virginia (1950), as amended.
CI2/d~---
CHRISTOPHER P. MORRILL
City Manager
Distribution: Council Appointed Officers
'"
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: c1erk@roanokeva.gov
JONATHAN E. CRAFT
Deputy City Clerk
STEPHANIE M. MOON, MMC
City Clerk
CECELIA T. WEBB
Assistant Deputy City Clerk
June 21,2011
Melissa Murray, Secretary
Roanoke Arts Commission
Roanoke, Virginia
Dear Ms. Murray:
This is to advise you that Douglas Jackson has qualified as a member of the Roanoke Arts
Commission, for a three-year term of office ending June 30,2014.
Sincerely,
~ht'~DN
Stephanie M. Moon, MMC
City Clerk
SMM:ctw
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Douglas Jackson, do solemnly swear that I will support the Constitution of the
United States of America and the Constitution of the Commonwealth of Virginia, and
that I will faithfully and impartially discharge and perform all the duties incumbent upon
me as a member of ~he Roanoke Arts Commission for a three-year term of office ending
,.......,
June 30, 2014, according to the best of my ability.
The foregoing oath of office was taken, sworn to, and subscribed before me by Douglas
Jackson this ~ day of M~2011.
Brenda S. Hamilton, Clerk of the Circuit Court
BY~~
~~~
, Clerk
STEPHANIE M. MOON, MMC
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: c1erk@roanokeva.gov
JONATHAN E. CRAFf
Deputy City Clerk
CECELIA T. WEBB
Assistant Deputy City Clerk
June 21,2011
Kathryn Van Patten, Director
Court and Community Corrections
1627 East Main Street
Salem, Virginia 24153
Dear Ms. Van Patten:
This is to advise you that Deputy Chief Tim Jones (Police Chief Designee) has qualified as
a City representative of the Regional Virginia Alcohol Safety Action Program Policy Board,
for a three-year term of office ending June 30, 2014.
SMM:ctw
Sincerely,
~'rY), ~&rJ
Stephanie M. Moon, MMC
City Clerk
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, TIM JONES, do solemnly swear that I will support the Constitution of the
United States of America and the Constitution of the Commonwealth of Virginia, and
that I will faithfully and impartially discharge and perform all the duties incumbent upon
me as a City representative of the Regional Virginia Alcohol Safety Action Program
Policy Board for a three-year term of office ending June 30,2014, according to the best
of my ability. So help me God.
~
The foregoing oath of office was taken, sworn to, and subscribed before me by Tim
-
Jones this 10 day of ~~~CZ- 2011.
Brenda S. Hamilton, Clerk of the Circuit Court
ByGkM4wJ
~~1-
, Clerk
CITY OF ROANOKE.
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: c1erk@roanokeva.gov
STEPHANIE M. MOON, MMC
City Clerk
JONATHAN E. CRAFT
Deputy City Clerk
CECELJA T. WEBB
Assistant Deputy City Clerk
June 21,2011
Landon Howard, Executive Director
Roanoke Valley Convention and Visitors Bureau
101 Shenandoah Avenue, S. W.
Roanoke, Virginia 24016
Dear Mr. Howard:
This is to advise you that Gary Walton, Barton Wilner and Lee. Wilhelm, III, have qualified
as City representatives of the Roanoke Valley Convention and Visitors Bureau, Board of
Directors for a one-year term of office ending June 30, 2012.
SMM:ctw
Sincerely,
~ h-1. ~\l'N
Stephanie M. Moon, MMC
City Clerk
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Gary Walton, do solemnly swear that I will support the Constitution of the
United States of America and the Constitution of the Commonwealth of Virginia, and
that I will faithfully and impartially discharge and perform all the duties incumbent upon
me as a City representative of the Roanoke Valley Convention and Visitors Bureau,
Board of Directors for a one year term of office ending June 30, 2012, according to the
best of my ability. So help me God.
The foregoing oajtf office was taken, sworn 0, and subscribed before me by Gary
Walton this ~ day of ~ 2011.
Brenda S. Hamilton, Clerk of the Circuit Court
BY~~~ ~
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Barton Wilner, do solemnly swear that I will support the Constitution of the
United States of America and the Constitution of the Commonwealth of Virginia, and
that I will faithfully and impartially discharge and perform all the duties incumbent upon
me as a City representative of the Roanoke Valley Convention and Visitors Bureau,
Board of Directors for a one year term of office ehding June 30, 2012, according to the.
best of my ability. So help me God.
~~w~
Barton ilner
The foregoing oath of office was taken, sworn to, and subscribed before me by Barton
Wilner this il day of ~ ~ 2011.
Brenda S. Hamilton, Clerk of the Circuit Court
BY~C~ 11~~~
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Lee Wilhelm, III, do solemnly swear that I will support the Constitution of the
United States of America and the Constitution of the Commonwealth of Virginia, and
that I will faithfully and impartially discharge and perform all the duties incumbent upon
me as a City representative of the Roanoke Valley Convention and Visitors Bureau,
Board of Directors for a one year term of office ending June 30,2012, according to the
best of my ability. So help me God.
~
L~~~
The foregoing oath of office was taken, sworn to, and subscribed before me by Lee
Wilhelm, III, this~day of r--2011.
Brenda S. Hamilton, Clerk of the Circuit Court
BY~~. ,Clerk
l
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: c1erk@roanokeva.go.v
JONATHAN E. CRAFT
Deputy City Clerk
CECELIA T. WEBB
Assistant Deputy City Clerk
STEPHANIE M. MOON, MMC
City Clerk
June 21, 2011
Jean Thurman, Secretary
Western Virginia Water Authority
601 S. Jefferson Street, Suite 200
Roanoke, Virginia 24011
Dear Ms. Thurman:
This is to advise you that Marc Fink has qualified as a City representative of the Western
Virginia Water Authority, for a four-year term of office ending June 30,2015.
Sincerely,
~ "rY>.1'OJO'i'YV
Stephanie M. Moon, MMC
City Clerk
SMM:ctw
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, MARC FINK, do solemnly swear that I will support the Constitution of the
United States of America and the Constitution of the Commonwealth of Virginia, and
that I will faithfully and impartially discharge and perform all the duties incumbent upon
me as a City representative of the Western Virginia Water Authority for a four-year term
of office ending June 30, 2015, according to the best of my ability. So help me God.
#f~ i/"
MARC FINK .
The foregoing oath of office was taken, sworn to, and subscribed before me by Marc
Fink this R day of--.J)(\e." 2011.
Brenda S. Hamilton, Clerk of the Circuit Court
B~:hMLU_ !~~ ~~~
STEPHANIE M. MOON, MMC
City Clerk
Harold Wallick, Chair
Towing Advisory Board
Roanoke, Virginia
Dear Mr. Wallick:
CITY OF ROANOKE '
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: cIerk@roanokeva.gov
JONATHAN E. CRAFT
Deputy City Clerk
CECELIA T. WEBB
Assistant Deputy City Clerk
June 21,2011
. This is to advise you that Kenny Garrett has qualified as a member of the Towing Advisory
Board to fill the unexpired term of Stan Smith ending October 31, 2011.
Sincerely,
#~rn'hJO~
Stephanie M. Moon, MMC
City Clerk
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Kenny Garrett, do solemnly swear that I will support the Constitution of the
United States of America and the Constitution of the Commonwealth of Virginia, and
that I will faithfully and impartially discharge and perform all the duties incumbent upon
me as a member of the Towing Advisory Board to fill the unexpired term of Stan Smith
ending October 31,2011, according to the best of my ability. So help me God.
.:J<j1~t4/I1
'Kenny Garrett
The foregoing oath of office was taken, sworn to, and subscribed before me by Kenny
Garrett this /J/ft- day of\ J [tA t'.. 2011.
~
Brenda S. Hamilton, Clerk of the Circuit Court
~~--4rfrc,erk
0:JC
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 20th day of June, 2011.
No. 39136-062011_
A RESOLUTION authorizing the waiver of the City's sovereign immunity in connection
with the City's use ofthe Virginia Employment Commission's (VEC) electronic information system
by the City Treasurer's Office, and authorizing execution 0 f an agreement with the VEC, as well as
annual renewals 0 f such agreement, in connection with such use 0 fits electronic information system.
BE IT RESOLVED by the Council of the City of Roanoke as follows:
1. Council hereby waives its sovereign immunity with regard to the City's use of the
Virginia Employment Commission's electronic information system by the City's Treasurer's Office, as
set forth in the City Treasurer's report to Council dated June 20, 2011.
2. The City Treasurer is hereby authorized to execute, upon form approved by the City
Attorney, an agreement with the VEC, as well as annual renewals of such agreement, relating to the
City's use of the Virginia Employment Commission's electronic information system by the City's
Treasurer's Office.
ATTEST:
~ lD. YnD<>Y0
City Clerk. I
CITY COUNCIL AGENDA REPORT
To:
Honorable Mayor and Members of City Council
Meeting:
June 20, 2011
Subject:
Virginia Employment Commission Agreement with City Treasurer
Background:
The Treasurer's Office regularly utilizes the Virginia Employment Commission's electronic
information system to access data to locate employment and contact customers in order to
collect delinquent accounts owed the City of Roanoke. The Treasurer's Office has used this
database for over 11 years, and finds this tool essential in its collections efforts. Currently, the
Treasurer's office just has access to look up information on an as need basis. The agreement
we are requesting is for batch data wage matching through VEC's secured File Transfer
Protocal (FTP). The cost of this service is approximately $200 per year, and is budgeted within
the Treasurer's Office.
The VEC requests that the Treasurer execute this new agreement in order to begin utilizing the
VEC's batch data wage matching database. The VEC has provided the Treasurer a new
agreement to sign, attached to this report asAttachment 1. The agreement contains terms
and conditions under which the Treasurer may use the system, and includes a provision
requiring the Treasurer to indemnify and hold the VEC harmless against any claims made
against the VEC arising out of the Treasurer's use of the system. Such a provision may
constitute a waiver of the City's sovereign immunity, since the Treasurer, an independent
constitutional officer, is performing actions on behalf of the City. Only Council may authorize
such a provision. Despite the City's past efforts to request the VEC to delete this provision, the
VEC insists that this provision remain.
Recommended Action:
Authorize the City Treasurer to execute the attached agreement with the VEC, allowing the
Treasurer's Office to utilize the VEC's electronic system database in connection with its
collections process, and to indemnify and hold the VEC harmless against any claims made
against the VEC arising out of the Treasurer's use of the VEC database, and authorize any
annual renewals of this agreement, such agreements to be upon form approved by the City
Attorney.
~~,j. . ib"~
~POWERS. MGT
City Treasurer
Distribution: Council Appointed Officers
.,
,~.
Attachment 1
Inter-Agency Agreement
VIRGINIA EMPLOYMENT COMMISSION
&
OFFICE OF THE TREASURER, CITY OF ROANOKE
The Virginia Employment Commission (VEC) as the record-keeping agency and the
Office of the Treasurer, City of Roanoke, hereinafter referred to as the "Data User,"
wishing to facilitate the transmittal of information required by the Data User in the
performance of its public duties in the collection of fines, penalties and costs owed to the
Commonwealth as provided in Section 60.2-114C of the Code of Virginia do hereby
agree as follows:
I. The Data User is granted authority to access VEC record files through VEC's
secure File Transfer Protocol (FTP) batch data match method described within
this agreement. The data includes VEC Wage/Employer records containing
wages and employer information for the most recently reported calendar
quarters. Such personally identifying information, when collected in the
administration of a state unemployment program, is subject to Federal
Regulations under 20 CFR Part 603, which governs the confidentiality and
disclosure of unemployment data. The Data User agrees to comply with the
provisions of 20 CFR Part 603 and further agrees not to disclose any personally
identifying information in violation of those provisions. The Data User
agrees that the information obtained from VEC shall be used only in a manner
consistent with Title 60.2 of the Code of Virqinia andniay not be used for any
other purpose whatsoever.
II. VEC data is secured using the most current process and technologies to
ensure that no unauthorized access occurs. Once the data leaves the VEC's
control, it is the responsibility of the Data User to ensure proper practices are
fallowed, that stewardship is maintained per this agreement with the VEC, and
that all equipment used to access and process the data is secured from
tampering or unauthorized access.
Ill. the Data User is responsible for maintaining FTP client software that supports
SFTP (also known as FTP over SSH2) for transferring files to and from VEe's
FTP secure data exchange ,site.
IV. The Data User and VEC mutually agree that the input request file of Social
Security numbers used to perform the data match will remain the property of the
original' source. VEC agrees that the input request file will be used for no other
Page 1
1-'
purpose than to match the files and to provide information to the Data User
as herein specified. VEC will place the matched file on the VEC's FTP secure
data exchange site for download by the Data User. Files available for download
will be deleted automatically after ten (10) days.
V. The Data User shall comply with Federal rules found in Section 20.603.9 of the
Code of Federal Reaulations that establish safeguards and security requirements
to protect the data against unauthorized access or disclosure. The Data User
agrees to require its personnel who access VEC data to adhere to the following
requirements:
. Use disclosed information only for purposes authorized by the VEC.
. Store disclosed data in a place physically secure from access by
unauthorized persons.
. Store and process disclosed information that is maintained in any format,
electronic or otherwise, in such a way that unauthorized persons cannot
obtain the information by any means.
. Undertake precautions to ensure that only authorized personnel are given
access to the disclosed information stored in computer systems.
. Instruct all personnel having access to the disclosed information about
confidentiality requirements.
. Dispose of information disclosed or obtained, and any copies made
thereof, after its contracted purpose has been met by shredding paper
copies or properly wiping information from electronic media, meeting or
exceeding Commonwealth of Virginia. standards.
VI. In accordance with IT Security Standard, COV ITRM Standard S 501-01,
Section 9.5 Data Breach Notification, if employees of the Data User know or
reasonably suspect that any personally identifiable information obtained has
been lost, stolen or otherwise subject to unauthorized access, the Data User
shall immediately notify the Chief Information Security Officer (ISO) at the
Virginia Information Technologies Agency (VITA) and VEC Information
Control. The notification must include the following information:
o Cause(s) ofthe breach incident
o Date(s) ofthe breach incident
o Estimated size of the affected population (number of personal
records)
o The type of data exposed
o Any mitigating factors
VII. Should an unauthorized disclosure of an individual's personally identifiable
information take place, VEC and the Data User.shall jointly participate in the
investigation of the incident; however, VEC, as the data owner, shall have
control over any decisions regarding external reporting. The Data User shall
indemnify and hold VEC harmless from all costs including fines and penalties
Page 2
;,;'
related to the investigation, notification to affected individuals, and
remediation of the data breach. Notwithstanding any other provision of this
Agreement, VEC reserves the right to immediately terminate this Agreement
if it determines the data breach was caused by the Data User's negligent
failure to implement and enforce adequate internal controls. VEC further
reserves the right to suspend the Data User's access during the investigation
of any data breach.
VIII. The Data User agrees that sensitive data shall not be stored on mobile data
storage media [including laptops] unless there is a documented agency
business necessity approved in writing by the Commissioner of the VEC and
that all data storage media containing sensitive data are physically and
logically secured (such as using locks and authentication and encryption).
(See Commonwealth Information Technology Security Standard ITRM Std
SEC501-01.)
IX. The Data User is responsible for ensuring access is granted only to
individuals having undergone a satisfactory criminal background check n'o
more than two (2) years prior to the date of this agreement. The Data User
will ensure access to the data will be limited to the employees specified in
this contract and that individual records are accessed solely for the purpose
authorized. The Data User is responsible for maintaining a list of employees
who have access to the data. This agreement does not extend access
authorization to any outside agent under contract to the Data User nor does
this agreement allow for re-disclosure of information obtained from VEC
records.
X. The Data User will designate an External Security Officer (ESO) for the
agency. The ESO's role will be to ensure only the specified employees
designated by the Data User have access to the data and that all required.
controls over data are being exercised per the terms and conditions of this
agreement. The ESO will be required to attest to these controls periodically.
Any assignment changes to the ESO designated for this agreement must be
reported to VEC within 7 calendar days. The ESO cannot be an end user of
the system.
XI. The Data User agrees that information obtained from VEC data will be
disseminated and maintained in accordance with the provisions of the
Government Data Collection Dissemination Practices Act, Title 2.2, Chapter
38, Section 2.2-3800 et seq., Code of Virqinia, and in compliance with the
Virginia Unemployment Compensation Act, Title 60.2, Code of Virqinia. The
Data User further agrees to maintain the data in a manner that ensures
unauthorized persons cannot acquire the information and all individuals with
direct or indirect access are advised of the circumstances under which
access is. permitted and the sanctions imposed for its misuse. The Data
Page 3
"
User is subject to the penalty specified in Section 60.2-114 of the Code of
Virqinia, whereby unlawful access or use of the information obtained
constitutes a Class 2 misdemeanor. Violations of such access by Data User
employees may result in termination of access to VEC record files and
reimbursement to VEC for costs associated with special investigations/audits
and any legal action that ensues.
XU. The Data User's access to records is subject to periodic audit by VEC. The
Data User is responsible for maintaining records to trace access to a bona
fide accounts receivable action for three years.
XIII. VEC will maintain a log of data accessed by the Data User in order to meet
the provisions of the Government Data Collection & Dissemination Practices
Act as regards an individual's right to know who has had access to his/her
records.
XIV. The Data User will be billed directly by the Virginia Information Technology
Agency (VITA) for any access costs associated with these transactions.
XV. The Data User shall pay VEC a fee of One Hundred Dollars ($100.00) per
FTP transaction (download) to be billed at the end of .each quarter during
which the transaction(s) occurred. Failure to pay shall result in the
immediate termination of this agreement and the Data User's access to the
VEC wage file. Notwithstanding any other provision of this agreement, the
VEC reserves the right to increase its administrative fees at any time after
thirty (30) days notice in writing to the Data User to align them with the
VEC's costs for maintaining, monitoring, and auditing access to VEC's wage
file records. .
XVI. VECdoes not guarantee the completeness or accuracy of the data.
XVII. VEC reserves the right to deny or delay a batch data match to the Data User,
either temporarily or permanently, if the workload impacts VEC production or
for such other reason as VEC deems necessary.
XVIII. VEC or the Data User may terminate this agreement without cause with thirty
(30) days notice in writing to the other party.
Page 4
XlX. YEC has the right to implement additional controls over the maintenance and
safekeeping of the data. The Data User will be responsible for implementing
and maintaining any additional controls.
XX. This agreement shall be effective upon execution by all parties, including all
forms and addenda. Except as stipulated in Sections VII, XI, XV and XVIII,
this agreement shall remain in effect until May 31,2012 and may be renewed
by mutual consent.
XXI. Expiration of this agreement without renewal will result in the automatic
termination of the Data User's access to the data.
XXII. Any notification the Data User is required to provide VEC under this
agreement shall be submitted to:
Email address: InformationControl@vec.virqinia.qov
XXIII. This document represents the entire agreement between the parties. Any
modification of these terms must be in writing and signed by all parties. This
Agreement shall be interpreted in accordance with the laws of the
Commonwealth of Virginia.
By:-'-o
Name: Salvatore Lupica
Title: Chief Operating Officer
Agency: Virginia Employment Commission
Name:
Title:
Agency:
Evelyn W. Powers
Treasurer
Office of the Treasurer
City of Roanoke
~1&1 )I(
,
Date:
Date:
Page 5
CITY COUNCIL AGENDA REPORT.
To:
Meeting:
Subject:
Honorable Mayor and Members of City Council
June 20, 2011
Virginia Employment Commission Agreement with City Treasurer
I concur with the recommendation from Evelyn W. Powers, Treasurer for the City
of Roanoke, with respect to the subject referenced above. I recommend that
City Council authorize the City Treasurer to execute an agreement between the
City and the Virginia Employment Commission (VEC) allowing the City Treasurer
to utilize the VEC's electronic database system in connection with its collections
procedures.
CHRISTOPHER P. MORRILL
City Manager
Distribution: Council Appointed Officers
0) ?-0
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 20th day of June, 2011.
No. 39137-062011.
A RESOLUTI ON accepting the Western Virginia Workforce Development Board Workforce
Investment Act grant in the amount of$255,350, and authorizing the City Manager to execute the
requisite documents necessary to accept the funding.
BE IT RESOLVED by the Council ofthe City of Roanoke as follows:
1. The Western Virginia Workforce Development Board Workforce Investment Act
grant in the amount of$255,350, with no local match from the City, to be used during the period of
April 1, 2011, through September 30, 2011, for the purpose of administering the Workforce
Investment Act (WIA) Programs for certain WIA client populations, as more particularly set out in
the City Manager's report dated June 20,2011, to City Council, is hereby ACCEPTED.
2. The City Manager is authorized to execute and file, on behalf of the City, any
documents required to accept such grant, in a form approved by the City Attorney.
3. The City Manager is further directed to furnish such additional information as may be
required in connection with the acceptance of the foregoing grant.
ATTEST:
~ 111. hJOU>u
City Clerk.
~
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 20th day of June, 2011.
No. 39138-062011.
AN ORDINANCE to appropriate funding from the Commonwealth of Virginia for
the Workforce Investment Act FY11 Dislocated Worker Rapid Response Grant #2,
amending and reordaining certain sections of the 2010-2011 Grant Fund Appropriations,
and dispensing with the second reading by title of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that the following
sections of the 2010-2011 Grant Fund Appropriations be, and the same are hereby,
amended and reordained to read and provide as follows:
Appropriations
Contractual Services 35-633-2378-8057
Revenues
WIA Dislocated Worker Rapid Response FY11 #2 35-633-2378-2378
$255,350
255,350
Pursuant to the provisions of Section 12 of the City Charter, the second reading
of this ordinance by title is hereby dispensed with.
ATTEST:
~ hl.Y'r)(JYyJ
City Clerk.
CITY COUNCIL AGENDA REPORT
To:
Meeting:
Subject:
Honorable Mayor and Members of City Council
June 20, 2011
Funding for Western Virginia Workforce Development Board
Workforce hwestment Act (WIA) Programs
Backg rou nd:
The City of Roanoke is the grant recipient for Workforce Investment Act (WIA)
funding, thus, City Council m~rst appropriate the funding for all grants and
other monies received in order for the Western Virginia Workforce Development
Board to administer WIA programs. The Western Virginia Workforce
Development Board administers the federally funded Workforce Investment Act
(WIA) for Area 3, which encompasses the counties of Alleghany, Botetourt,
Craig, Franklin and Roanoke, and the cities of Covington, Roanoke, and Salem.
WIA funding is for four primary client populations:
· Dislocated workers who have been laid off from employment through no
fault of their own;
· Economically disadvantaged individuals as determined by household
income guidelines defined by the u.S. Department of Labor;
· Youth who are economically disadvantaged, or who have other barriers to
becoming successfully employed adults; and
. Businesses in .need of employment and job training services.
The Western Virginia Workforce Development Board has received a Notice of
Obligation (NOD), from the Virginia Community College System, allocating
$255,350 of Rapid Response Funding for the Dislocated Worker Program which
serves workers laid off from employment through no fault of their own for
Program Year 2010/2011 (April 1,2011 - September 30,2011).
Considerations:
· Program Operations - Existing activities will continue, as the nu mber of
dislocated workers increased this year. These Rapid Response funds will
be used for intensive job search, training and placement.
· Funding - Funds are available from the Grantor agency and other sources
as indicated, at no additional cost to the City.
Recommended Action:
"
I
Accept the Wes'tern Virginia Workforce Development Board Workforce
Investment Act Rapid Response funding of $255,350 for Program Year
2010/2011, and appropriate the funding in the contract service account to be
established in the Grant Fund by the Director of Finance. Establish
corresponding revenue estimates in the Grant Fund as well.
l.
RISTOPHER P. MORRILL
City Manager
Distribution: Council Appointed Officers
R. Brian Townsend, Assistant City Manager for Community Development
Jane R. Conlin, Director of Human/Social Services
2
{)Je
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
.The 20th day of June, 2011.
No. 39139-062011.
A RESOLUTION authorizing the acceptance of an Employee Advancement for Temporary Assistance to
Needy Families (T ANF) Participants grant from the Virginia Department of Social Services (VDSS) for the
purpose of maintaining and improving existing services to eligible T ANF recipients; authorizing the City of
Roanoke to serve as the primary fiscal agent for the distribution of such funds to the provider agencies for
services provided to the local DSS agencies; and authorizing execution of any and all necessary documents to
comply with the terms and conditions of the grant.
BE IT RESOLVED by the Council of the City of Roanoke that:
1. The Employee Advancement for Temporary Assistance to Needy Families (TANF) Participants
grant from the Virginia Department of Social Services, for the purpose of maintaining and improving existing
services to eligible TANF recipients, in the amount of$363,000, for the period commencing July 1, 2011, until
June 30, 2012, as set forth in the City Manager's report to Council dated June 20,2011, is hereby ACCEPTED.
2. The City of Roanoke is authorized to be the primary fiscal agent for this grant and shall be
responsible for distributing the grant proceeds to the provider agencies for services provided to the local DSS
agencIes.
3. The City Manager is hereby authorized to execute any and all requisite documents pertaining to
the City's acceptance of these funds, and to furnish such additional information as may be required in connection
with the City's acceptance of the grant funds. All such documents shall be approved as to form by the City
Attorney.
~ /'YJ. O~
City Clerk. '1
~
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 20th day of June, 2011.
No. 39140-062011_
AN ORDINANCE to appropriate funding from the Commonwealth of Virginia
for the Southwest Virginia Regional Employment Coalition Grant, amending and
reordaining certain sections of the 2010-2011 Grant Fund Appropriations, and
dispensing with the second reading by title of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that the following
sections of the 2010-2011 Grant Fund Appropriations be, and the same are hereby,
amended and reordained to read and provide as follows:
Appropriations
Fees for Professional Services 35-630-8863-2010
Revenues
SWVA Regional Employment Coalition FY12 35-630-8863-8863
$363,000
363,000
Pursuant to the provisions of Section 12 of the City Charter, the second reading
of this ordinance by title is hereby dispensed with.
ATTEST:
~ Qr). '1bvJ
City Clerk.
CITY COUNCIL AGENDA REPORT
To:
Meeting:
Subject:
Honorable Mayor and Members of City Council
June 20, 2011
Southwest Virginia Regional Employment Coalition
Background:
The City of Roanoke Department of Social Services, in collaboration with the local
departments of social services in Roanoke County, Franklin County, Craig County
and Botetourt County, along with Total Action Against Poverty, Blue Ridge Behavioral
Healthcare, and Goodwill Industries of the Valleys, have been awarded funding for
the Employment Advancement for TANF Participants grant from the Virginia
Department of Social Services (VDSS) in the amount of $363,000. The agencies
named have formed the Southwest Virginia Regional Employment Coalition. The
grant is to assist citizens of our localities who are receiving Temporary Assistance to
Needy Families (TAN F) benefits to obtain employment or, where appropriate, an
alternative disability income. The funds are available for use from July 1, 2011,
through June 30, 2012. The City of Roanoke is to be the primary fiscal agent for
this grant, and is to be responsible for distributing the grant proceeds to the
provider agencies for services provided to the local DSS agencies.
Considerations:
The above grant funding is required to maintain and improve existing services to the
TANF population and will enable them to obtain employment or, where appropriate,
an alternative disability income.
Recommended Action:
Adopt a resolution accepting the grant, authorizing the City of Roanoke to be the
fiscal agent for the grant, and authorize the City Manager to execute all appropriate
documents related to acceptance of the funding. All documents shall be in such
form as approved by the City Attorney.
Adopt the accompanying budget ordinance to establish a revenue estimate in the
amount of $363,000 and to appropriate the same amount to accounts to be
established i the Grant Fund by the Director of Finance.
CHRISTOPHER P. MORRILL
City Manager
Distribution: Council Appointed Officers .
R. Brian Townsend, Assistant City Manager for Community Development
Jane R. Conlin, Director of Human/Social Services
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 20th day of June, 2011.
No. 39141-062011_
A RESOLUTION accepting the-Fiscal Year 2011-2012 funds for the Community
Development Block Grant, HOME Investment Partnerships Program, and Emergency Shelter Grant
Program; authorizing the City Manager to execute the requisite Grant Agreements with the United
States Department of Housing and Urban Development ("HUD"); and authorizing the City Manager
to execute such sub grant agreements, amendments, and other documents as may be required.
BE IT RESOLVED by the Council ofthe City of Roanoke ("Council") as follows:
1. The Fiscal Year 2011-2012 Community Development Block Grant, HOME
Investment Partnerships Program, and Emergency Shelter Grant Program funds are hereby
ACCEPTED, contingent upon receipt of an approva11etter from HUD.
2. The City Manager is authorized to execute, and the City Clerk is authorized to attest,
the requisite Grant Agreements with HUD, Funding Approval, and any and all understandings,
assurances and documents relating thereto required by HUD to accept such funds, each of such
documents to be in such form as is approved by the City Attorney, as more particularly set out in the
City Manager's report dated June 20,2011, to this Council.
3. The City Manager is authorized to execute, and the City Clerk is authorized to attest,
such sub grant agreements and amendments as may be required pursuant to the Fiscal Year 2011-2012
Annual Update to the 2010-2015 Consolidated Plan ("Annual Update") approved by Council by
Resolution No. 39115-050911, and as may otherwise exceed the City Manager's authority under
Section 2-124 of the Code of the City of Roanoke, as amended, such subgrant agreements or
amendments to be within the limits of funds provided for in the Annual Update and to be approved as
1
to form and as to execution by the City Attorney, as more particularly set forth in the City Manager's
report dated June 20,2011, to this Council.
ATTEST:
~"rr)'I1DoW
City Clerk.
2
~s
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 20th day of June, 2011.
No. 39142-062011.
AN ORDINANCE to appropriate funding from the Department of Housing and Urban
Development (HUD) for the Community Development Block Grant Program (CDBG), HOME
Investment Partnerships Program and Emergency Shelter Grant Program (ESG), amending and
reordaining certain sections of the 2011-2012 Grant Fund Appropriations, and dispensing with
the second reading by title of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that the following sections of
the 2011-2012 Grant Fund Appropriations be, and the same are hereby, amended and
reordained to read and provide as follows:
Appropriations
HOME Down Payment Assistance Program
HOME BRHDC Project GOLD
HOME Down Payment Assistance Program
HOME BRHDC New Gilmer CHDO Project
HOME BRHDC New Gilmer CHDO Operating
HOME BRHDC New Gilmer Project
HOME BRHDC New Gilmer Administration
HOME Reserve Rehabilitation Project
HOME Bridge Year Home Ownership - TAP
HOME Reserve Home Ownership Project Funds
HOME Reserve Rehabilitation Project
HOME Reserve Rehabilitation Project
HOME Reserve Rehabilitation Project
HOME Unprogrammed Funds
HOME Bridge Year Home Ownership - Habitat
HOME Program - Regular Employee Wages
HOME Program - City Retirement
HOME Program - FICA
HOME Program - Medical Insurance
HOME Program - Dental Insurance
HOME Program - Life Insurance
HOME Program - Disability Insurance
HOME Down Payment Assistance Program
35-090-5313-5399
35-090-5313-5449
35-090-5366-5399
35-090-5366-5492
35-090-5366-5493
35-090-5366-5494
35-090-5366-5495
35-090-5366-5527
35-090-5366-5571
35-090-5368-5526
35-090-5368-5527
35-090-5370-5527
35-090-5375-5527
35-090-5375-5482
35-090-5375-5570
35-090-5380-1002
35-090-5380-1105
35-090-5380-1120
35~090-5380-1125
35-090-5380-1126
35-090-5380-1130
35-090-5380-1131
35-090-5380-5399
$ 97,328
(97,328)
102,672
(101,293)
(15,129)
(209,805)
(25,953)
148,215
101,293
(2,674)
2,674
33,259
32,017
(9,599)
9,599
34,371
5,423
2,629
3,695
231
282
96
25,000
~
HOME Unprogrammed Funds
HOME Reserve Rehabilitation Project
HOME Bridge Year Home Ownership - Habitat
HOME Unprogrammed CHDO Funds
ESG - TRUST
ESG - TAP Transitional Living Center
ESG - Roanoke Valley Interfaith Hospitality Network
ESG - Unprogrammed FY12 Funds
Planning Assistance for Target Neighborhoods
Hotel Roanoke 108
BRHDC Project Gold
Hotel Roanoke 108
Unprogrammed CDBG Carryover
Hotel Roanoke 108
Unprogrammed CDBG Carryover
BRHDC Market Rate Officer at Home
BRHDC New Gilmer
Hotel Roanoke 108
Old Southwest Spruce Up
Hotel Roanoke 108
Unprogrammed CDBG Carryover
RRHA Loan Loss Mitigation
RRHA Property Acquisition Fund
Hotel Roanoke 108
Demolition
RRHA Hurt Park Property Acquisition
Empowering Individuals with Disabilities - Project
Emergency Home Repair - TAP - Project
Emergency Home Repair - TAP - Delivery
World Changers - Project
World Changers - Delivery
Habitat Bridge Year Home Ownership
TAP Bridge Year Home Ownership - Project
TAP Bridge Year Owner/Rental Rehab - Project
TAP Bridge Year Owner/Rental Rehab - Delivery
Habitat Bridge Year Owner Occupied Rehab
RTR Bridge Year Owner Occupied Rehab - Project
RTR Bridge Year Owner Occupied Rehab - Delivery
CHP Home Energy Improvement - Project
CHP Home Energy Improvement - Delivery
RRHA Hurt Park Property Acquisition - Project
RRHA Hurt Park Property Acquisition - Delivery
RRHA New Target Property Acquisition - Project
RRHA New Target Property Acquisition - Delivery
35-090-5380-5482
35-090-5380-5527
35-090-5380-5570
35-090-5380-5572
35-E12-5282-5251
35-E12-5282-5253
35-E12-5282-5254
35-E 12-5282-5557
35-G04-0421-5405
35-G04-0430-5135
35-G06-0620-5449
35-G06-0630-5135
35-G06-0640-5184
35-G07 -0730-5135
35-G07-0740-5184
35-G08-0820-5457
35~G08-0820-5485
35-G08-0830-5135
35-G09-0920-5521
35-G09-0930-5135
35-G09-0940-5184
35-G 1 0-1 020-5543
35-G 10-1020-5551
35-G 10-1030-5135
35-G11-111 9-51 08
35-G11-1119-5580
35-G12-1219-5057
35-G12-1219-5470
35-G12-1219-5483
35-G12-1219-5486
35-G12-1219-5498
35-G12-1219-5570
35-G12-1219-5571
35-G12-1219-5573
35-G12-121 9-5574
35-G12-1219-5575
35-G12-1219-5576
35-G 12-1219-5577
35-G12-1219-5578
35-G12-1219-5579
35-G 12-121 9-5580
35-G12-1219-5581
35-G 12-121 9-5582
35-G 12-1219-5583
60,276
133,835
177,243
73,779
20,000
22,000
24,000
14,000
(31,750)
31 ,750
(487)
32,340
(31,853)
21,200
(21,200)
(8,560)
(10,866)
19,426
(1,316)
22,041
(20,725)
(36,000)
(303,500)
339,500
85,000
3,937
75,000
95,000
30,000
60,000
15,000
23,108
5,000
119,700
41 , 155
17,000
64,000
16,000
59,000
6,000
71,063
15,000
70,476
12,000
~
Empowering Individuals with Disabilities - Delivery
Fair Housing
Historic Review Services
Environmental Review Services
RRHA Property and Loan Portfolio Management
HUD Admin - Regular Employee Wages
HUD Admin - City Retirement
HUD Admin - FICA
HUD Admin - Medical Insurance
HUD Admin - Dental Insurance
HUD Admin - Life Insurance
HUD Admin - Disability Insurance
HUD Admin - Professional Services
HUD Admin - Advertising
HUD Admin - Telephone
HUD Admin - Administrative Supplies
HUD Admin - Expendable Equipment
HUD Admin - Training & Development
HUD Admin - Local Travel
HUD Admin - Printing
HUD Admin - Records Management
HUD Admin - Postage
HUD Admin - Xerox Lease
HUD Admin - DoT Billings
HUD Admin - Risk Management
Code Enforcement - Regular Employee Wages
Code Enforcement - City Retirement
Code Enforcement - FICA
Code Enforcement - Medical Insurance
Code Enforcement - Dental Insurance
Code Enforcement - Life Insurance
Code Enforcement - Disability Insurance
Code Enforcement - Administrative Supplies
EEA Home Rehab - Regular Employee Wages
EEA Home Rehab - City Retirement
EEA Home Rehab - FICA
EEA Home Rehab - Medical Insurance
EEA Home Rehab - Dental Insurance
EEA Home Rehab - Life Insurance
Rehabilitation Reserve - Project Funds
Down Pymt Assist Prog - Regular Employee Wages
Down Pymt Assist Prog - City Retirement
Down Pymt Assist Prog - FICA
Down Pymt Assist Prog - Medical Insurance
35-G 12-1219-5585
35-G 12-1221-5284
35-G12-1221-5403
35-G12-1221-5565
35-G 12-1221-5584
35-G 12-1222-1002
35-G12-1222-1105
35-G12-1222-1120
35-G12-1222-1125
35-G12-1222-1126
35-G12-1222-1130
35-G12-1222-1131
35-G12-1222-2010
35-G12-1222-,2015
35-G12-1222-2020
35-G12-1222-2030
35-G 12-1222-2035
35-G12-1222-2044.
35-G 12-1222-2046
35-G12-1222-2075
35-G12-1222-2082
35-G12-1222-2160
35-G12-1222-3045
35-G 12-1222-7005
35-G12-1222-7017
35-G 12-1223-1002
35-G12-1223-1105
35-G12-1223-1120
35-G12-1223-1125
35-G12-1223-1126
35-G12-1223-1130
35-G12-1223-1131
35-G 12-1223-2030
35-G12-1224-1002
35-G12-1224-1105
35-G12-1224-1120
35-G12-1224-1125
35-G12-1224-1126
35-G12-1224-1130
35-G 12-1224-5527
35-G12-1225-1002
35-G12-1225-1105
35-G12-1225-1120
35-G12-1225-1125
6,250
5,000
10,000
25,000
25,000
151,851
25,603
12,412
12,540
1,001
1,331
454
750
3,500
1,068
2,100
1,500
2,000
250
2,500
150
1,000
250
4,144
500
71,211
11 ,105
5,383
9,092
570
578
197
864
73,585
11,612
5,630
8,063
506
604
33,452
7,587
1,197
580
1,140
~
Down Pymt Assist Prog - Dental Insurance
Down Pymt Assist Prog - Life Insurance
Down Pymt Assist Prog - Disability Insurance
Down Pymt Assist Prog - Costs
Hotel Roanoke 108
Apple Ridge Farms
CSA Program Services - Reg Employee Salaries
CSA Program Services - City Retirement
CSA Program Services - FICA
CSA Program Services - Medical Insurance
CSA Program Services - Dental Insurance
CSA Program Services - Life Insurance
CSA Program Services - Disability Insurance
CSA Program Services - Cellular Telephone
CSA Program Services - Administrative Supplies
CSA Program Services - Expendable Equipment
CSA Program Services - Training & Development
CSA Program Services - Local Mileage
CSA Program Services - Program Activities
CSA Program Services - Business Meals & Travel
Unprogrammed - Other
Hurt Park Bike Patrol - Overtime
Hurt Park Bike Patrol - FICA
Community Based Prevention Svcs - Reg Salaries
Community Based Prevention Svcs - Retirement
Community Based Prevention Svcs - FICA
Community Based Prevention Svcs - Medical Ins
Community Based Prevention Svcs - Dental Ins
Community Based Prevention Svcs - Life Ins
Community Based Prevention Svcs - Disability Ins
Community Based Prevention Svcs - Cellular
Community Based Prevention Svcs - Local Mileage
Community Based Prevention Svcs - Rent
Old Southwest - NDG
Loudon/Melrose Neighborhood - NDG
Hurt Park Neighborhood Alliance - NDG
Melrose/Rugby Neighborhood Forum - NDG
Fairland Civic Organization - NDG
Southeast Action Forum - NDG
Fleming Court Neighborhood Watch - NDG
Nazarene Neighborhood Watch - NDG
Mt View Neighborhood Association - NDG
Gainsboro Southwest Community Organization
Northwest Neighborhood Improvement Council
35-G12-1225-1126
35-G12-1225-1130
35-G12-1225-1131
35-G 12-1225-5399
35-G 12-1230-5135
35-G 12 -1238-5084
35-G 12-1239-1002
35-G12-1239-1105
35-G12-1239-1120
35-G12-1239-1125
35-G12-1239-1126
35-G12-1239-1130
35-G12-1239-1131
35-G 12-1239-2021
35-G 12-1239-2030
35-G 12-1239-2035
35-G 12-1239-2044
35-G 12-1239-2046
35-G 12-1239-2066
35-G12-1239-2144
35-G12-1241-5189
35-G12-1242-1003
35-G12-1242-1120
35-G12-1243-1002
35-G12-1243-1105
35-G12-1243-1120
35-G12-1243-1125
35-G12-1243-1126
35-G12-1243-1130
35-G12-1243-1131
35-G12-1243-2021
35-G 12-1243-2046
35-G12-1243-3075
35-G 12-1244-5028
35-G 12-1244-5245
35-G12-1244-5371
35-G 12-1244-5410
35-G 12-1244-5440
35-G12-1244-5515
35-G 12-1244-5517
35-G 12 -1244-5545
35-G12-1244-5567
35-G 12-1244-5586
35-G12-1244-5587
72
62
21
48,838
31,776
25,000
69,843
11,021
5,308
4,560
282
212
110
744
100
500
4,250
3,600
200
400
13,937
30,421
2,327
64,629
10,198
4,944
10,080
577
181
181
1,680
2,400
3,600
700
10,700
700
14,270
700
4,920
700
700
1,180
13,200
700
~fJ
Revenues
HOME Program Income 09 - 10
HOME Program Income 09 - 10 - SEBD
HOME Program Income 09 - 10 - TAP
HOME Program Income 10 -11
HOME Entitlement 11 -12
HOME Program Income 11 -12
ESG Entitlement 11 -12
Hotel Roanoke Section 108 Repayment
CDBG Entitlement
Other Program Income - RRHA
Lease Payment - Cooper Industries
Hotel Roanoke Section 108 Repayment
Rental Rehab Repayment
Home Ownership Assistance
35-090-5370-5371
35-090-5370-5372
35-090-5370-5373
35-090-5375-5376
35-090-5380-5380
35-090-5380-5381
35-E 12-5282-5282
35-G11-1100-3134
35-G 12-1200-320 1
35-G 12-1200-3203
35-G 12-1200-3206
35-G 12-1200-3207
35-G 12-1200-3208
35-G 12 -1200-3222
4,174
4,574
24,511
32,017
491,860
25,000
80,000
88,937
1,310,303
5,000
13,333
400,000
500
5,000
Pursuant to the provisions of Section 12 of the City Charter, the second reading of this
ordinance by title is hereby dispensed with.
ATTEST:
A~ 1I1.~
City Clerk.
CITY COUNCIL AGENDA REPORT
To:
Meeting:
Subject:
Honorable Mayor and Members of City Council
June 20, 2011 _;
Acceptance and Appropriation of 2011-2012 Community Development
Block Grant (CDBG), HOME Investment Partnerships Program (HOME)
and Emergency Shelter Grant (ESG) Program Funds
Background:
CDBG, HOME and ESG funds received from the U. S. Department of Housing and
Urban Development (HUD) provide for a variety of activities ranging from housing
and community development to homelessness prevention and job creation. The
City must reapply annually to HUD to receive these funds. On May 9, 2011, by
Resolution No. 39115-050911, City Council authorized filing the three funding
applications as part of approving the 2011-2012 Annual Update to the 2010-2015
Consolidated Plan for submission to HUD.
Considerations:
HUD's letter granting the City access to its new 2011-2012 CDBG, HOME and ESG
entitlements is typically received in late July, retroactive to July 1 st. The 2011-2012
Annual Update approved by Council budgets $1,882,163 in new entitlements,
$448,833 in anticipated new program income, $25,750 in City General Funds,
$928,038 in funds unexpended from prior year accounts, and $80,000 in prior
year unappropriated program income, or $3,364,784 in total estimated funding.
The actions recommended in this report appropriate or transfer the $3,364,784
minus the $25,750 in General Fl,mds, which will be provided through separate
Council actions, plus an additional $74,213 in prior year unappropriated program
income not yet included in the. plan, for a total of $3,41 3,247 in appropriations and
transfers. Council actions to accept and appropriate or transfer these funds to the
accounts indicated in Attachments 1, 2 and 3 are needed to permit the 2011-2012
programs and projects to proceed.
The second action recommended in this report will streamline implementation of
programs and projects. Section 2-124 of the Code of the City of Roanoke, as
amended, limits the value of subgrant agreements and amendments to $75,000
and $25,000, respectively, that the City Manager may execute without seeking
Council approval. The action recommended would authorize the City Manager to
execute a,ny such agreements or amendments within the limits of the funds in the
Annual Update approved by Council by Resolution No. 39115-050911. This will
reduce by at least five the number of such additional individual authorizations that
Council would otherwise have to approve.
Recommended Actions:
1. Adopt a resolution accepting the following new 2011-2012 CDBG, HOME
and ESG entitlement funds, contingent upon receipt of the approval letter
from HUD;
CDBG 2011-12 Entitlement
HOME 2011-12 Entitlement
ESG 2011-12 Entitlement
TOTAL
$1,310,303
491 ,860
80.000
$1,882,163
2. Authorize the City Manager to execute the required Grant Agreements,
Funding Approval, and other documents required by HUD in order to
accept the funds, and such subgrant agreements and amendments as
may be required pursuant to the Annual Update approved by Council, and
as may otherwise exceed the. City Manager's authority under Section 2-
124 of the Code of the City of Roanoke, as amended, all such documents
to be approved as to form and as to execution by the City Attorney;
3. Appropriate the $1,882,163 entitlement and $448,833 in anticipated
program income to revenue and expenditure accounts to be established
in the Grant Fund by the Director of Finance, as detailed in Attachments
1, 2, and 3;
4. Transfer $928,038 in CDBG and HOME accounts from prior years to
2011-2012 CDBG and HOME programs and projects, as detailed in
Attachments 1 and 2;
5. As detailed in Attachment 1, increase the revenue estimate in the
indicated CDBG revenue account by $88,937 and appropriate the funds t'o
the indicated expenditure accounts; a-nd
6. As detailed in Attachment 2, increase the revenue estimates in the
indicated HOME revenue accounts by $65,276 and appropriate the funds
to the indicated expenditure accounts.
Distribution: Council Appointed Officers
R. Brian Townsend, Assistant City Manager for Community Development
Sherman M. Stovall, Assistant City Manager for Operations
Thomas N. Carr, Director of Planning, Building and Development
Frank E. Baratta, Budget Team Leader
2
Attachment 1
ITEMIZED EXPENDITURES FOR COMMUNITY DEVELOPMENT BLOCK GRANT
FISCAL YEAR 2011-2012
Account No. Item Description Amount
EXPENDITURES
35-G12-1219- Housing
5057 Empowering Individuals with Disabilities - Project $75,000
5585 Empowering Individuals with Disabilities - Delivery $6,250
5470 TAP Emergency Home Repair - Project $95,000
5483 TAP Emergency Home Repair - Delivery $30,000
5486 World Changers 2012 - Project $60,000
5498 World Changers 2012 - Delivery $15,000
5571 TAP Bridge Year Homeownership Project $5,000
5573 TAP Bridge Year Owner/Rental Rehab - Project $119,700
5574 TAP Bridge Year Owner/Rental Rehab - Delivery $41,155
5580 RRHA Hurt Park Property Acquisition - Project $71,063
5581 RRHA Hurt Park Property Acquisition - Delivery $15,000
5582 RRHA New Target Area Property Acquisition - Project $70,476
5583 RRHA New Target Area Property Acquisition - Delivery $12,000
5570 Habitat Bridge Year Homeownership $23,1 08
5575 Habitat Bridge Year Owner-Occupied Rehab $17,000
5578 CHP Home Energy Improvement - Project $59,000
5579 CHP Home Energy Improvement - Delivery $6,000
5576 RTR - Bridge Year Owner-Occupied Rehab - Project $64,000
5577 RTR - Bridge Year Owner-Occupied Rehab - Delivery $16,000
Subtotal - Housing $800,752
35-G12-1221- Planning / Admin
5284 Fair Housing $5,000
5403 Historic Review Services $10,000
5565 Environmental Review Services $25,000
5584 RRHA Property and Loan Portfolio Management $25,000
Subtotal - Planning/Admin $65,000
35-G12-1222- HUD Administration
1002 Regular Employee Salaries $151,851
1105 City Retirement $25,603
1120 FICA $12,412
1125 Medical Insurance , $12,540
1126 Dental Insurance $1,001
1130 Life Insurance $1,331
1131 Disability Insurance $454
2010 Fees for Professional Services $750
2015 Advertising $3,500
, 2020 Telephone $1,068
2030 Administrative Supplies $2,100
2035 Expendable Equipment (<$5,000) $1,500
2044 Training and Development $2,000
2046 Local Travel $250
1 of 4
Account No. Item Description Amount
2075 Printing $2,500
2082 Records Management $150
2160 Postage $1,000
3045 Xerox Lease $250
7005 DoT Billings , $4,144
7017 Risk Management $500
Subtotal - HUD Admin $224,904
35-G 12-1223- Code Enforcement
1002 Regular Employee Salaries $71,211
1105 City Retirement $11,105
1120 FICA $5,383
1125 Medical Insurance $9,092
1126 Dental Insurance $570
1130 Life Insurance $578
1131 Disability Insurance $197
2030 Administrative Supplies $864
Subtotal - Code Enforcement $99,000
35-G12-1224- Energy Efficient Affordable Home Rehabilitation
1002 Regular Employee Salaries $73,585
1105 City Retirement $11,612
1120 FICA $5,630
1125 Medical Insurance $8,063
1126 Dental Insurance $506
1130 Life Insurance $604
5527 Rehabilitation Reserve - Project Funds $33,452
Subtotal - EEAHR $133,452
35-G12-1225- Down Payment Assistance Program
1002 Regular Employee Salaries $7,587
1105 City Retirement $1,197
1120 FICA $580
1125 Medical Insurance $1,140
1126 Dental Insurance $72
1130 Life Insurance $62
1131 Disability Insurance $21
5399 Down Payment Assistance Program Costs $48,838
Subtotal - Down Payment Assistance $59,497
35-G12-1230- Economic Development Projects
5135 Hotel Roanoke 108 (Total Payment $498,033) ," $31,776
Subtotal" Economic Development $31,776
35-G12-1242- Hurt Park Bike Patrol
1003 Overtime " $30,421
1120 FICA $2,327
Subtotal - Hurt Park Bike Patrol $32,748
2 of 4
Account No. Item Description Amount
35-G12-1243- Community Based Prevention Services
1002 Regular Employee Salaries $64,629
1105 City Retirement $10,198
1120 FICA $4,944
1125 Medical Insurance $10,080
1126 Dental Insurance $577
1130 Life Insurance $181
1131 Disability Insurance $181
2021 Telephone (cell) $1,680
2046 Local Mileage $2.400
3075 Rent (including utilities) $3,600
Subtotal- Community Based Prevention Services $98,470
35-G12-1244- Neighborhood Projects
5028 Old Southwest - NDG $700
5245 Loudon/Melrose Neighborhood $10,700
5371 Hurt Park Neighborhood Alliance $700
5410 Melrose/Rugby Neighborhood Forum - NDG $14,270
5440 Fairland Civic Organization $700
5515 Southeast Action Forum - NDG $4,920
5517 Fleming Court Neighborhood Watch $700
5545 Nazarene Neighborhood Watch $700
5567 Mt. View Neighborhood Association - NDG $1,180
5586 Gainsborough Southwest Community Org. $13,200
5587 Northwest Neighborhood Improvement Council $700
Subtotal - Neighborhood $48,470
35-G12-1238- Human Development Programs
5084 Apple Ridge Farms $25,000
Subtotal - Human Development $25,000
35-G12-1239- CSA Program Services
1002 Regular Employee Salaries $69,843
1105 City Retirement $11,021
1120 FICA $5,308
1125 Medical Insurance $4,560
1126 Dental Insurance $282
1130 Life Insurance $212
1131 Disability Insurance $110
2021 Telephone-cellular $744
2030 Administrative Supplies $100
2035 Expendable Equipment (<$5,000) $500
2044 Training and Development $4,250
2046 Local Mileage $3,600
2066 Program Activities $200
2144 Business Meals and Travel $400
Subtotal - CSA Program Services $101,130
35-G12-1241-5189 Unprogrammed - Other $13,937
.
TOTAL EXPENDITURES $1,734,136
3 of 4
(
Account No. Item Description Amount
35-G12-1200- REVENUE
3201 CDBG Entitlement $1,310,303
3203 Other Program Income - RRHA $5,000
3206 Cooper Industries (UDAG) $13,333
3222 Homeownership Assistance $5,000
3207 Hotel Roanoke Loan Repayment $400,000
3208 Rental Rehab Repay $500
TOTAL REVENUE $1,734,136
CDBG ACCOUNT TRANSFERS
INCREASE
35-G04-0430-5135 Hotel Roanoke 108 $31,750
35-G06-0630-5135 Hotel Roanoke 108 $32,340
35-G07 -0730-5135 Hotel Roanoke 108 $21,200
35-G08-0830-5135 Hotel Roanoke 108 $19,426
35-G09-0930-5135 Hotel Roanoke 108 $22,041
35-G 10-1030-5135 Hotel Roanoke 108 $339,500
Total Increase $466,257
DECREASE
35-G04-0421-5405 Planning Assistance for Target Neighborhoods $31,750
35-G06-0620-5449 BRHDC Project Gold $487
35-G06-0640-5184 Unprogrammed CDBG Carry-over $31,853
35-G07 -07 40-5184 Unprogrammed CDBG Carry-over $21,200
35-G08-0820-5457 BRHDC Market Rate Officer at Home $8,560
35-G08-0820-5485 BRHDC New Gilmer $10,866
35-G09-0920-5521 OSW Spruce Up $1,316
35-G09-0940-5184 Unprogrammed CDBG Carry-over $20,725
35-G 1 0-1 020-5543 RRHA Loan Loss Mitigation $36,000
35-G1 0-1 020-5551 Property Acquisition Fund - RRHA $303,500
Total Decrease $466,257
INCREASE REVENUE ESTIMATE
35-G11-1100-3134 1 08 Repay $88,937
Total Revenue Increase $88,937
APPROPRIATE TO
35-G11-1119-5108 Demolition $85,000
35-G11-1119-5580 RRHA - Hurt Park Property Acquisition $3,937
Total Appropriation to Accounts $88,937
4 of 4
Attachment 2
ITEMIZED EXPENDITURES FOR HOME FISCAL YEAR 2011-2012
Account No. Item Description Amount
EXPENDITURES
35-090-5380-5399 Down Payment Assistance Program * $25,000
35-090-5380-5527 Reserve Rehabilitation Project - City $133,835
35-090-5380-5570 Habitat Bridge Year Homeownership Project $177,243
35-090-5380-5482 Unprogrammed HOME Funds $60,276
35-090-5380-5572 Unprogrammed HOME CHDO Funds $73.779
Subtotal - HOME Services $470,133
HOME Administration:
35-090-5380-1002 Regular Employee Salaries $34,371
35-090-5380-1105 City Retirement $5,423
35-090-5380-1120 FICA . $2,629
35-090-5380-1125 Medical Insurance 'J $3,695
35-090-5380-1126 Dental Insurance $231
35-090-5380-1130 Life Insurance $282
35-090-5380-1131 Disability Insurance ~
Subtotal - HOME Administration $46,727
TOTAL EXPENDITURES $516,860
,
REVENUE
35-090-5380-5380 HOME Entitlement - FY12 $491,860
35-090-5380-5381 HOME Program Income - FY12 $25,000
35-090-5380-5382 HOME Program Income SEBD - FY12 $0
35-090-5380-5383 HOME Program Income TAP - FY12 $0
35-090-5380-5384 HOME Program Income Habitat - FY12 $0
TOTAL REVENUE $516,860
/
HOME ACCOUNT TRANSFERS
INCREASE
35-090-5313-5399 Down Payment Assistance Program $97,328
35-090-5366-5571 TAP Bridge Year Homeownership Project $101,293
35-090-5366-5399 Down Payment Assistance Program $102,672
35-090-5366-5527 Reserve Rehabilitation Project - City \ $148,215
'.
35-090-5368-5527 Reserve Rehabilitation Project - City $2,674
35-090-5375-5570 Habitat Bridge Year Homeownership Project $9,599
Total Transfer Increase $461,781
DECREASE
35-090-5313-5449 BRHDC Project GOLD $97,328
35-090-5366-5492 BRHDC New Gilmer CHDO Project $101,293
35-090-5366-5493 BRHDC New Gilmer CHDO Operating $15,129
35-090-5366-5494 BRHDC New Gilmer Project Funds $209,805
35-090-5366-5495 BRHDC New Gilmer Admin Funds $25,953
35-090-5368-5526 Reserve Homeownership Project Funds $2,674
35-090-5375-5482 Unprogrammed Funds $9,599
Total Transfer Decrease $461,781
INCREASE REVENUE ESTIMATES
35-090-5370-5371 HOME Program Income - FY10 $4,174
35-090-5370-5372 HOME Program Income - FY10-SEBD $4,574
35-090-5370-5373 HOME Program Income - FY10-TAP $24,511
35-090-5375-5376 HOME Program Income -FY11 $32,017
Total Revenue Increase $65,276
APPROPRIATE TO:
35-090-5370-5527 Reserve Rehabilitation Project - City $33,259
35-090-5375-5527 Reserve Rehabilitation Project - City $32,017
Total Appropriation $65,276
. $25,000 in Local HOME Match funds also provided to the Down Payment Assistance Program.
ITEMIZED EXPENDITURES FOR EMERGENCY SHELTER GRANT (ESG)
FISCAL YEAR 2011-2012
Account No. Item Description Amount
\
Expenditures "-
035-E 12-5282-
5251 TRUST House $20,000
5253 TAP/Transitional Living Center $22,000
5254 Roanoke Valley Interfaith Hospitality Network $24,000
5557 Unprogrammed FY12 ESG Funds $14,000
TOTAL EXPENDITURES $80,000
Revenue
035-E 12-5282-5282 ESG Entitlement $80,000
c:/shermanp/esgfiles/11_12ESGapprop
~
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 20th day of June, 2011_
No. 39143-062011.
A RESOLUTION authorizing an agreement with the Jefferson Center Foundation for the
purpose of capital improvements, specifically replacement ofthe roof, at the Jefferson Center.
WHEREAS, the Jefferson Center Foundation has advised the City that the Foundation
intends to undertake a major fund-raising effort in order to fund capital improvements at the
Jefferson Center located at 541 Luck Avenue, SW;
WHEREAS, performing capital improvements at the Jefferson Center will cost
approximately One Million, Five Hundred Thousand Dollars; and
WHEREAS, the Foundation has requested that the City provide appropriations of a total of
One Hundred Thousand Dollars for the replacement of the roof.
NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke as follows:
1. The City Manager and the City Clerk are hereby authorized to execute and to attest,
respectively, an agreement with the Jefferson Center Foundation, for the purpose of ~ one-time
contribution for replacement of the ~oof at the Jefferson Center, all as more fully set forth in the City
Manager's letter to this Council dated June 20, 2011.
2. Such agreement shall be in such form as is approved by the City Attorney, and shall
be substantially similar to the one attached to the above mentioned letter.
ATTEST:
)HR~ hi, htclhLl
City Clerk. l
K:\Measures\Jefferson Center Agreement for roof replacement 6 ll.doc
~>
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 20th day of June, 2011.
No. 39144-062011_
AN ORDINANCE to appropriate funding from the Economic and Community
Development Reserve to the Jefferson Center Capital Contribution account amending and
reordaining certain sections of the 2010-2011 Capital Projects Fund Appropriations and
dispensing with the second reading by title of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that the following
sections of the 2010-2011 Capital Projects Fund Appropriations be, and the same are
hereby, amended and reordained to read and provide as follows:
Appropriations
Appropriated from General Revenue
08-300-9612-9003
$ 100,000
Fund Balance
Economic and Community
Development Reserve - Unappropriated
08-3365
(100,000)
Pursuant to the provisions of Section 12 of the City Charter, the second reading
of this ordinance by title is hereby dispensed with.
ATTEST:
~YY(. ~
. City Clerk. "1.
CITY COUNCIL AGENDA REPORT
To:
Meeting:
Subject:
Honorable Mayor and Members of City Council
June 20, 2011
Jefferson Center Capital Support
Background:
The Jefferson Center Foundation (Foundation), created in 1989, operates the
Jefferson Center, the restored former Jefferson High School, a mixed use
community center, under a 40-year lease from the City which began in 1991.
The Foundation has identified approximately $1.5 million in capital
improvements that are needed for the building, including replacement of the
roof. The Foundation plans to undertake a $1.5 million to $2 million campaign
for the cost of improvements that will support programming and continued
operations.
Considerations:
The Deed of L~ase requires the Foundation to be responsible for structural
repairs, ,repairs to the exterior of the building and premises, including roof,
sidewalks and parking areas, and repairs to the electrical, plumbing, heating,
ventilation, air conditioning, sprinkler and hot water systems. The Foundation
has requested financial support from the City to fund the improvements to the
roof. The anticipated cost of the roof replacement is $225,000.
After reviewing the request of the Foundation, City Administration recommends
that funding in the amount of $100,000, approximately 44% of the roof
replacement cost, be provided to support the capital campaign specifically for
the replacement of the roof. The one-time contribution will be considered the
City's contribution to the capital campaign, with the understanding that there
will be no further requests to the City for capital campaign support. The
proposed agreement between the City and the Foundation is attached.
Consideration for the City's fu nding includes:
· The Foundation shall provide documentation that an equivalent
amount of funding (cash on hand) has been raised to match the
City's financial commitment prior to distribution of the City's
funding.
· The Foundation shall provide verification of the actual roof
replacement cost to the City to document that the contribution by
the City does not exceed the total project cost.
Funding to provide the capital support is available in the Economic and
Community Development Reserve.
Recommended Action:
Authorize the City Manager to execute an agreement similar in form and
content to the Attachment to this report, such document to be approved as to
form by the 'City Attorney, with the Jefferson Center Foundation to provide
$100,000 in capital s'iJpport for replacement of the roof of the Jefferson Center.
Appropriate funding in the amount of $100,000 from the' Economic and
Community Development Reserve to an account to be established by the
Director of Finance. '
STOPHER P. MORRILL
City Manager
Distribution: Council Appointed Officers
Sherman M. Stovall, Assistant City Manager forJOperations
R. Brian Townsend, Assistant City Manager for Community Development
Amelia C. Merchant, Director of Management & Budget
2
AGREEMENT
THIS AGREEMENT (Agreement) is dated this _ day of , 2011, by and
between the CITY OF ROANOKE, VIRGINIA, a municipal corporation ("City"), and THE
JEFFERSON CENTER FOUNDATION, a Virginia nonprofit corporation located in the City
of Roanoke.
WIT N E SSE T H:
WHEREAS, the Jefferson Center Foundation ("Foundation") has advised the City that, if
it is feasible, the Foundation intends to undertake a major fund-raising effort in order to fund
capital improvements at the Jefferson Center ("Center"), located at 541 Luck Avenue, SW,
which provides public entertainment and educational opportunities as well as space to house
offices, civic and social events and new faith-based organizations; and
WHEREAS, performing capital improvements in the Center ("Project") will cost
approximately One Million, Five Hundred Thousand Dollars, and no cents ($1,500,000.00); and
WHEREAS, Foundation has requested that the City provide appropriations of a total of
One Hundred Thousand Dollars and no cents ($100,000.00) for the replacement of the roof
pursuant to the -terms and conditions of this Agreement; and
WHEREAS, the parties wish to reduce to writing the agreement ofthe parties concerning
this matter.
NOW, THEREFORE, the parties mutually agree as follows:
SECTION 1. REPRESENTATIONS AND AGREEMENTS BY FOUNDATION.
Foundation hereby represents and agrees as follows:
A. Foundation is a nonprofit Virginia corporation with 501(c)(3) tax exempt status
from the United States Internal Revenue Service.
B. The representations set forth above concerning the Project and its estimated costs
are true and accurate.
C. The funds which Foundation is requesting from the City will be used solely for
the Project, and will not be expended in the operation of the Center. Foundation
agrees not to request any f\.1ture operational support from the City for the Center,
although independent resident organizations may seek their own operational
funding.
'-
1
SECTION 2. REQUEST FOR FUNDS BY FOUNDATION.
Foundation hereby requests that the City provide appropriations of funds to Foundation
as follows: One Hundred Thousand Dollars and no cents ($100,000.00) to be paid to Foundation
in fiscal year 2010-2011 or FY 2011-2012 within ten (10) days from the date that Foundation
gives the City notice in writing that such funds are needed for the Project, such funds to be used
solely for the roof replacement of the Center. Foundation must certify in writing to the City
Manager that it has obtained and has in hand sufficient funds or donations to match such
payments. No matching funds shall come from in kind donations.
SECTION 3. CITY APPROPRIATION OF FUNDS.
The City, pursuant to Virginia Codeg15.2-953, will provide for the appropriation of the
One Hundred Thousand Dollars and no cents ($100,000.00) requested by Foundation, subject to
the terms and conditions of this Agreement, as requested in Section 2.
SECTION 4. REPORTS TO THE CITY AND BOOKS AND RECORDS.
Foundation will keep the C. ity, through the City's Director of Management and Budget,
/
advised ofthe progress of the Project and related matters: Foundation further agrees to allow the
City or its representatives to inspect, audit, copy or examine any books, documents, or other
relevant material therewith upon written request by the City in connection with the Project and
the use of funds appropriated by the City for the Project.
SECTION 5. COMPLIANCE WITH LAWS.
r'
Fomidation agrees to comply with all applicable federal, state, and local laws and
regulations.
SECTION 6. CONTERP ART COPIES.
This Agreement may be executed in any number of counterpart copies, each of which
shall be deemed an original, but all of which together shall constitute a single instrument.
SECTION 7. SUCCESSORS.
The terms, conditions, provisions and undertakings of this Agreement shall be binding
upon and inure to the benefit of each of the parties hereto and their respective successors and
assIgns.
SECTION 8. NON-DISCRIMINATION.
During the performance ofthis Agreement, Foundation agrees as follows:
A. Foundation will not discriminate against any employee or applicant for
employment because of race, religion, color, sex, national origin, age, disability,
or any other basis prohibited by state law relating to discrimination in
2
employment, except where there is a bona fide occupational qualification
reasonably necessary to the normal operation of Foundation. Foundation agrees
to post in conspicuous places, available to employees and applicants for
employment, notices setting forth the provisions ofthis nondiscrimination clause.
B.' Foundation, in all solicitations or advertisements for employees placed by or on
behalf of Foundation, will state that Foundation is an equal opportunity employer.
C. Foundation will include the provisions of the foregoing subsections (a) and (b) in
every contract or purchase order of over ten thousand dollars and no cents
($10,000.00) so that the provisions will be binding upon each contractor or
vendor.
SECTION 9. FAITH-BASED ORGANIZATIONS.
Pursuant to Virginia Code Section 2.2 - 4343. L be advised that the City of Roanoke
does not discriminate against faith.:based organizations.
SECTION 10. DRUG FREE WORKPLACE.
A. During the performance of this Agreement, the Foundation agrees to (i) provide a
drug-free workplace for the Foundation's employees; (ii) post in conspicuous
places, available to employees and applicants for employment, a statement
notifying employees that the unlawful manufacture, sale, distribution,
dispensation, possession, or use of a controlled substance or marijuana is
prohibited in the Foundation's workplace and specifying the actions that will be
taken against employees for violations of such prohibition; (iii) state in all
solicitations or advertisements for employees placed by or on behalf of the
Foundation that Foundation maintains a drug-free workplace; and (iv) include the
provisions of the foregoing clauses in every subcontract or purchase order over
$10,00.0, so that the provisions will be binding upon each subcontractor or vendor.
B. For the purpose of this section, "drug-free workplace" means a site for the
performance of work done in connection with a specific contract awarded to a
Contractor, the employees of whom are prohibited from engaging in the unlawful
manufacture, sale, distribution, dispensation, possession or use of any controlled
substance or marijuana during the performance of the Contract.
All notices hereunder must be in writing and shall be deemed validly given if sent by
certified mail, return receipt requested, or by a nationally recognized overnight courier,
addressed as follows (or any other address or facsimile number that the party to be notified may
have designated to the sender by like notice) or if sent by facsimile to the facsimile number set
forth below:
3
Ifto City, to:
City Manager
City of Roanoke
215 Church Avenue SW - Suite 364
Roanoke, Virginia 24011
With a copy to:
Ifto FOUNDATION, to:
Mr. Cyrus Pace
The Jefferson Center
541 Luck Avenue, SW
Suite 221
Roanoke, VA 24016
Notice shall be deemed delivered upon the date of personal service, two days after deposit
in the United States mail, the day after delivery to a nationally recognized overnight courier,
or upon the date of confirmation of a facsimile transmission.
SECTION 12. FORUM SELECTION AND CHOICE OF LAW.
By virtue of entering into this Agreement, the Foundation agrees and submits itself to a
court of competent jurisdiction in the City of Roanoke, Virginia, and further agrees that this
Agreement is controlled by the laws of the Commonwealth of Virginia and that all claims,
disputes, and other matters shall be decided only by such court according to the laws of the
Commonwealth of Virginia.
SECTION 13. ENTIRE AGREEMENT.
This Agreement constitutes the entire agreement of the parties and supersedes all prior
agreements between the parties. No amendment to the Agreement will be valid unless made in
writing and signed by the appropriate parties.
IN WITNESS WHEREOF, the parties have executed this Agreement by their authorized
representatives.
ATTEST:
CITY OF ROANOKE
by
WITNESS:
THE JEFFERSON CENTER
FOUNDATION
4
Printed Name and Title
Approved as to Form:
City Attorney
Appropriation and funds required for this
year for this Agreement Certified and the
remaining funds are subject to appropriation
by City Council:
Director of Finance
Date
Acct. No.
by
Printed Name and Title
Approve as to Execution:
City Attorney
5
~'-7
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 20th day of June, 2011.
No. 39145~062011.
AN ORDINANCE to transfer funding from the Health Department/Civic Mall
Tenant Upfit project to the Fire/EMS Station #1 Exhaust System Upgrade project amending
and reordaining certain sections of the 2010-2011 Capital Projects Fund Appropriations
and dispensing with the second reading by title of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that the following
sections of the 2010-2011 Capital Projects Fund Appropriations be, and the same are
hereby, amended and reordained to read and provide as follows:
Appropriations
Appropriated from General Revenue
CMERP - Equipment Purchases
08-530-9683-9003
08-530-9834-9132
$ 101,000
( 1 01 ,000 )
Pursuant to the provisions of Section 12 of the City Charter, the second reading
of this ordinance by title is hereby dispensed with.
ATTEST:
t~~.~~
CITY COUNCILAGENDAREPORl:
To:
Meeting:
Su bject:
Honorable Mayor and Members of City Council
June 20, 2011
Diesel Exhaust System Upgrade for Fire Station #1
Background:
In September 2007, Fire-EMS Station #1 located at Franklin Road and Elm
Avenue SW, was completed and serves as Fire-EMS headquarters. As with the
construction of other Fire Stations in the city, Station #J was constructed with
the required system to remove diesel fumes, resulting from the operation of
fire apparatus, from vehicle bays. The system at Station #1 operates through
the use of an exhaust fan, as well as opening vehicle bay doors. This system is
not as efficient as the system installed in newer stations and retro-fitted in
older stations.
Considerations:
A more efficient diesel exhaust system, such as those in operation in Fire-EMS
Station #3 (Williamson Road) and Fire-EMS Station #5 (Melrose Ave), will pump
exhaust fumes directly from vehicles to outside the building. A system upgrade
to this configuration will result in a safer environment in the station. The retro-
fit system has performed well at other stations in the city.
Funding previously budgeted for the Health Department move to the Civic Mall
can be reallocated for the Diesel Exhaust System as a result of the cost being
covered from Health Department operating funds.
'Recommended Action:
Adopt the accompanying budget ordinance to transfer of funding in the amount
of $101,000 from Health Department/Civic Mall Tenant Upfit (08-530-9834-
9132) to a project account to be established by the Director of Finance in the
Capital Projects Fund.
--------- --~-~
CHRISTOPHER P. MORRILL
City Manager
Distribution: Council Appointed Officers
Sherman M. Stovall, Assistant City Manager for Operations
Amelia C. Merchant, Director of Management & Budget
H. David Hoback, Chief of Fire & EMS
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
. Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: c1erk@roanokeva.gov
JONATHAN E. CRAFT
Deputy City Clerk
STEPHANIE M. MOON, MMC
City Clerk
CECELlA T. WEBB
Assistant Deputy City Clerk
June 16, 2011
The Honorable Mayor and Members
of Roanoke City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of Council:
In support of the City's participation for the United Way's Day of Action on
Tuesday, June 21, you are encouraged to provide unopened, unexpired cans
and boxes (no glass) of nonperishable foods to benefit the families served by
Feeding America Southwest Virginia.
Please bring your nonperishable items for the food bank on Monday, June 20 to
the 2:00 p.m. Council meeting.
Your support of the City's endeavor is greatly appreciated.
Stephanie
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: c1er k@roanokeva.gov
JONATHAN E. CRAFT
Deputy City Clerk
STEPHANIE M. MOON, MMC
City Clerk
CECELIA T. WEBB
Assistant Deputy City Clerk
June 22, 2011
William M. Hackworth
City Attorney
Roanoke, Virginia
Dear Mr. Hackworth:
Your communication recommending amendment of the City Code in order to
prohibit the City of Roanoke from enforcing an ordinance that prohibits the
shooting of pneumatic guns on private property, with permission of the owner of
the property, if reasonable care is taken to prevent a projectile from crossing the
bounds of the property, effective July 1, 2011, was before the Council of the City
of Roanoke at its regular meeting held on Monday, June 20, 2011.
On motion, duly seconded and unanimously, the matter was tabled until July 5
Council meeting in order for you to prepare a resolution expressing the Council's
opposition to the General Assembly regarding enforcement of said amendment.
Sincerely,
~ 0- :JI..} l'"'r). f'rno-,....)
Stephanie M. Moon, MMC l
City Clerk
pc: Christopher P. Morrill, City Manager
Ann H. Shawver, Director of Finance
Chief Police Chris Perkins
Cksml/agenda correspondence/June 20, 201l/referral to City Attorney - opposition to amendment doc
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: c1erk@roanokeva.gov
JONATHAN E. CRAFT
Deputy City Clerk
STEPHANIE M. MOON, MMC
City Clerk
CECELIA T. WEBB
Assistant Deputy City Clerk
June 21,2011
Cindy H. Poulton, Clerk
Roanoke City School Board
Roanoke, Virginia
Dear Ms. Poulton:
I am enclosing copy of Budget Ordinance No. 39146-062011 to transfer funding from the
School General Fund to the School Athletics Fund for transportation, amending and
reordaining certain sections of the 2010-2011 School General and School Athletics
Funds Appropriations.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, June 20, 2011, and is in full force and effect upon its
passage.
Sincerely,
~ m. ~Qov-J
Stephanie M. Moon, MMC .
City Clerk
Enclosure
pc: Christopher P. Morrill, City Manager
William M. Hackworth, City Attorney
Ann H. Shawver, Director of Finance
Amelia Merchant, Director, Management and Budget
~7
~
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 20th day of June, 2011.
No. 39146-062011.
AN ORDINANCE to transfer funding from the School General Fund to the School Athletics
Fund for transportation, amending and reordaining certain sections of the 2010-2011 School General
and School Athletics Funds Appropriations, and dispensing with the second reading by title of this
ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that the following sections of the
2010-2011 School General and School Athletics Funds Appropriations be, and the same are hereby,
amended and reordained to read and provide as follows:
School General Fund
Appropriations
Transportation by Contract
Transfer to Athletics Fund
301-000-0000-0000-0000-00000-43343-0-00 $ (500,000)
301-000-0000-0000-0000-00000-62000-0-00 500,000
School Athletics Fund
Appropriations
Transportation by Contract
Revenues
Transfer from School General
Fund
341-000-0000-0000-0000-00000-43343-0-00
500,000
341-000-0000-0000-0000-00000-72000-0-00
500,000
Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance
by title is hereby dispensed with.
ATTEST:
~
ht
City Clerk · "LOo",J
CITY COUNCIL AGENDA REPORT
To:
Meeting:
Su bject:
Honorable Mayor and Members of City Council
June 20, 2011
School Appropriation - Athletics Fund
Background:
The School Board Administration respectfully requests that City Council
appropriate funding of $500,000 in the form of a transfer from the General Fund
to the Athletics Fund. This is administratively beneficial since there are separate
School General and Athletics Funds, however, it has a net zero effect on the total
Roanoke City Public Schools budget for the fiscal year. For external financial
reporting purposes, these two funds are combined into a single General Fund.
The largest item contributing to the need for this transfer arises from the
Athletics Fund being tasked with all transportation costs associated with
athletics for FY 2011. This change from prior practice occurred after the FY
2011 budget had been adopted.
Recommended Action:
We recommend that you concur with this request of the School Administration
and adopt the attached budget ordinance.
~
\~
AN . 5 WVE
Director of Finance
Distribution: Council Appointed Officers
Rita D. Bishop, Superintendent, RCPS
Curtis Baker, Deputy Superintendent for Operations, RCPS
CIT.Y OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: c1erk@roanokeva.gov
JONATHAN E. CRAFT
Deputy City Clerk
STEPHANIE M. MOON, MMC
City Clerk
CECELIA T. WEBB
Assistant Deputy City Clerk
June 21,2011
Cindy H. Poulton, Clerk
Roanoke City School Board
Roanoke, Virginia
Dear Ms. Poulton:
I am enclosing copy of Budget Ordinance No. 39147-062011 to appropriate funding from
the Federal government and local match for various educational programs, amending
and reordaining certain sections of the 2010-2011 School Grant Fund Appropriations.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, June 20, 2011, and is in full force and effect upon its
passage.
Sincerely,
~ m.'1il~
Stephanie M. Moon, MMC
City Clerk
Enclosure
pc: Christopher P. Morrill, City Manager
William M. Hackworth, City Attorney
Ann H. Shawver, Director of Finance
Amelia Merchant, Director, Management and Budget
\~
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 20th day of June, 2011.
No. 39147-062011.
AN ORDINANCE to appropriate funding from the Federal government and local match for
various educational programs, amending and reordaining certain sections of the 2010-2011 School
Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that the following sections of the
2010-2011 School Grant Fund Appropriations be, and the same are hereby, amended and reordained
to read and provide as follows:
. Appropriations
Library Books
Materials and Supplies
Data Technician Part-Time Position
Social Security
Purchased Services
Travel
Indirect Costs
Materials and Supplies
Payment of Joint Operation - Roanoke Co.
Schools
302-11 0-1313-0230-767E-61320-46613-3-0 1
302-11 0-0000-0300-763E-611 00-46614-2-01
309-204-0000-1000-1755-62150-41151-9-00
309-204-0000-1000-1755-62150-42201-9-00
309-204-0000-1000-1755-62150-43313-9-00
309-204-0000-1000-1755-62150-45554-9-00
309-204-0000-1000-1755-62150-72000-9-00
309-204-0000-1000-1755-62150-46601-9-00
302-191-0000-0553-325E-611 00-47701-3-02
Revenues
Private Foundation Receipts
Private Foundation Receipts
Federal Grant Receipts
State Grant Receipts
302-110-0000-0000-767E-00000-33808-0-00
302-110-0000-0000-763E-00000-33808-0-00
309-204-0000-0000-1755-00000-38384-0-00
309-000-0000-0000-325 E-00000-32272-0-00
$5,000
4,940
11,250
861
52,810
4,450
2,955
2,600
38,200
$5,000
4,940
74,926
38,200
Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance
by title is hereby dispensed with.
ATTEST:
~h,.mo~
City Clerk I.
June 20, 2011
The Honorable David Bowers, Mayor
and Members of Roanoke City Council
Roanoke, VA 24011
Dear Members of Council:
As a result of official School Board action on June 14, 2011, the Board
respectfully requests City Council approve the following appropriations:
New Appropriations
Laura Bush Foundation 2010-11
Lowe's Toolbox for Education -
Garden City Elementary 2010-11
ARRA Portal-to-Performance Longitudinal
Data System Grant 2010-11
Total New Award
$5,000
$4,940
$74,926
Revised Appropriation
Regional Alternative Education 2010-11
$38,200
TheSchool Board thanks you for your approval of the appropriation
requests as submitted.
Sincerely,
~-tt.~~
Cindy H. Poulton, Clerk
pc: William M. Hackworth
Chris Morrill
Ann Shawver
David B. Carson
Rita D. Bishop
Curt Baker
Margaret Lindsey
Acquenatta Harris (w / details)
.,
p:.540-853-2381 f: 540-853-2951 P.O. Box 13145 Roanoke, VA 24031 www.rcps.info
ROANOKE CITY
PUBLIC SCHOOLS
Strong Students. Strong Schools. Strong City.
School Board
Dav;d B. Carson
Chairman
Jason E. B;ngham
Vice Chairman
Mae G. Huff.
Annette Lew;s
Suzanne P. Moore
Todd A. Putney
Lori E. Vaught
Dr. R;ta D. Bishop
Superintendent
Cindy H. Poulton
Clerk of the Board
CITY COUNCIL AGENDA REPORT
To:
Meeting:
Subject:
Honorable Mayor and Members of City Council
June 20, 2011
School Board Appropriation Requests
Background:
As the result of official School Board action at its meeting on June 14, the Board
respectfully requested that City Council appropriate funding as outlined in this
report.
The 2010-11 Laura Bush Foundation grant award of $5,000 provides funding for
Jackson Middle School to purchase books to enhance the school's library
offerings. Funds will primarily be used to develop the library collection to better
support the school's growing population of students for whom English is a
second language. This will include the purchase of lower reading level picture
books, folktale collections that promote mu Iticu Itu ral understanding, and books
on other countries. Library staff will also use grant funds to enhance the library's
career section and its available biographies and to help inspire students to think
about their futures and all they can accomplish. The program will be fully
reimbursed by grant funds. The program ends June 30, 2012. This is a new
program.
The 2010-11 Lowe's Toolbox for Education grant of $4,940 for Garden City
Elementary School provides funding to support the Learning Through Gardening
Connections project. Grant funds will be used to create an outdoor gardening
and learning space in which students can actively connect their learning to their
actions and environment. Specifically, funds will be used for picnic tables, tiered
raised gardening beds, soil, seeds, and gardening tools. The program will be
fully reimbursed by grant funds. This is a new program.
The ARRA Portal-to-Performance Longitudinal Data System grant will use federal
funds of $74,926 that provides funding to support enhancement ofthe division's
data system and student data integration. This is part of a state-wide effort to
develop, operate, and enhance use of a Longitudinal Data System (LDS) to
integrate student data between schools and the state. Fu nds will allow Roanoke
City Public Schools to integrate data from its student information system,
benchmark testing system, special education information system, and other data
sources to provide the most complete and useful information to principals and
teachers, as well as to the Virginia Department of Education. This program will
be fully reimbursed by federal funds and will end June 30, 2013. This is a new
program.
Mayor and Members of City Council
June 20, 2011
Page 2
The Regional Alternative Education grant will use state funds of $38,200 to
provide alternative curriculum and training for regional high risk students at the
Noel C. Taylor Learning Academy, with a focus on improving the total self
concept of the student. The revised award amount represents the final grant
allocation. This is a state-funded, continuing program.
Recommended Action:
We recommend that you concur with this report of the School Board and adopt
the attached budget ordinance to establish a revenue estimate and to
appropriate funding.
~~
----._~,
ANN H. SHAWVER
Director of Finance
Distribution: Council Appointed Officers
Rita D. Bishop, Superintendent, RCPS
~urtis Baker, Deputy Superintendent for Operations, RCPS
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: c1erk@roanokeva.gov
JONATHAN E. CRAFT
Deputy City Clerk
STEPHANIE M. MOON, MMC
City Clerk
CECELIA T. WEBB
Assistant Deputy City Clerk
June 22,2011
Christopher P. Morrill
City Manager
Roanoke, Virginia
William M. Hackworth
City Attorney
Roanoke, Virginia
Lavern Grigsby
City Registrar
Roanoke, Virginia
Dear Ms. Grigsby and Gentlemen:
At the regular meeting of the Council held on Monday, June 20, 2011, Council
Member Bestpitch suggested that that the City Attorney, along with the City
Registrar, provide an overview as to where the City stands in terms of precincts
meeting state requirements for population size and the number of registered
voters in each precinct, and options as to how the City might design a process to
. study the issue during a briefing session either in August or September 2011.
Without objection by the Council, the request was referred to the City Manager,
City Attorney and the City Registrar.
Sincerely,
~h,.~~
Stephanie M. Moon, MMC
City Clerk
Cksml/agenda correspondence/referral by Council Member Bestpitch
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: c1erk@roanokeva.gov
JONATHAN E. CRAFT
Deputy City Clerk
STEPHANIE M. MOON, MMC
City Clerk
CECELIA T. WEBB
Assistant Deputy City Clerk
June 22, 2011
Christopher P. Morrill
City Manager
Roanoke, Virginia
Dear Mr. Morrill:
At the regular meeting of the Council held on Monday, June 20, 2011, Vice-
Mayor Trinkle remarked that given some of the demographics Roanoke finds
itself in, including the elderly and senior citizens demographics, he would like a
briefing about how the City plans to address the full needs of the changing of
demographics that the City is facing in all segments of the community, including
housing, recreation, outdoor activities.
Sincerely,
:u. (1
1~~~"Cr). Yl1\()~
Stephanie M. Moon, MM(}....,J
City Clerk
Cksml/agenda correspondence/comments on demographics by Vice-Mayor Trinkle
Sarah Williams
Sarah Williams, a 2011 Patrick Henry High School graduate, completed a
superior basketball career at Patrick Henry under the leadership of Head
Girl's Basketball Coach, Toree Dunleavy. Miss Williams set the record for
most points scored in a basketball career with 1,508 total points. She was
the Western Valley District Co-Player of the Year and the All Metro Player
of the Year for this past basketball season. She has been selected to play
in the All Star game scheduled for July 11, in Hampton, Virginia and will be
attending a Florida college in the fall.
Anti-Bullying Slogan and Poster Contest Winners
The Roanoke City Public Schools, School Board Safety Advisory
Committee sponsored an Anti-Bullying Slogan and Poster Contest for City
students in all grade levels. Upon review of 96 poster entries, a 1 st, 2nd,
and 3rd place winner at the elementary and middle school level was
selected. Each winner was awarded a very nice collection of art supplies.
Additionally, the 1 st place middle school student winner, Miss
Emmaline Kelly, a James Madison Middle School 8th grader, was awarded
four tickets to the Tums Fast Relief 500 NASCAR Sprint Cup Series race
scheduled for Sunday, October 30; and the 1 st place elementary school
winner, Miss Shannon Straub, a Grandin Court 5th grader, was awarded an
Ultimate Salem Red Sox Fan Package, including a team autographed
baseball and the 1 st pitch opportunity at a home game.
The 1 st place posters will be distributed to all Roanoke City Public
Schools and City Municipal Building to be displayed and it is the
Committee's hope that the anti-bullying message portrayed in the posters
will encourage and promote respectful interactions at all levels.
/-au/6\. IMrc!J
Good evening,
My name is Laura Harden and I am here to endorse Dick Willis for a
position on the Roanoke City School Board. For many years Dick and I have
worked on a committee of youth and adults that plan youth events. This
committee has helped plan events both small and large with attendances
ranging from 15-175. These events include middle school and high school
youth from all over southwest Virginia During the planning aspect, Dick is
organized and brings many new and creative ideas to the table. Whenever
Dick is working with youth, it is important to him to get to know these youth
-where do they go to school? Do they play sports? He remembers their
challenges and finds ways to support them so they will be successful. He
helps these youth who come from all walks of life celebrate their
achievements and support them through the challenges life presents to
them. He wants the youth to care about themselves, their community and
each other.
Dick WiJlis is concerned about how to help all of the students in Roanoke
City schools be successful and graduate from the high school they attend.
His vision for encouraging success will be a beneficial addition to the
Roanoke City School Board.
8./.
Dear Members of Council,
I write in support of the election to Roanoke City School Board of Richard (Dick) Willis. Dick and his
family are active and involved at St. John's. Dick is a stalwart supporter of youth formation not only at
St. John's but throughout the Episcopal Diocese of Southwestern Virginia. He has given up numerous
weekends to support youth in their character and faith formation. I trust him and his wisdom implicitly.
Additionally, Dick and I are part of an early morning men's accountability group, in which we discuss
ways each of the members can be a good and virtuous father, spouse, person of faith, and member of the
community. In those conversations, I am consistently impressed by Dick's broad and nuanced thinking
and his dedication to his family and community.
The school board could do no better than add Dick Willis to its roster. As the parent of two Roanoke
City Schools children, I would take comfort knowing that the formulation of school policy includes Dick'
sinput.
Please do not hesitate to contact me if I may be of further assistance.
Grace and peace,
Barkley Thompson+
The Rev. Barkley Thompson, Rector
St. John's Episcopal Church
Jefferson Street & Elm Avenue
P.O. Box 257
Roanoke, V A 24002
(540) 343-9341
www.stiohnsroanoke.org
"And let the peace of Christ rule in your hearts, to which indeed you were called in the one
body. And be thankful." Colossians 3: 15
8../.
VIRGINIA WESTERN
COMMUNITY COLLEGE
ALLIANCE FOR EXCELLENCE/RETENTION SERVICES
June 17, 2011
Roanoke City Council
Noel C. Taylor Municipal Building
215 Church Avenue
Roanoke,VA 24011
Dear Sir/Madam:
I am writing this letter in support of John W. Elliott, Jr.'s application to fill the unexpired term of
Jason Bingham on the Roanoke City School Board. My recommendation is based upon his
passion for and belief in providing educational opportunities for all as well as the wealth of
experience he possesses.
In addition to having two sons who graduated from Patrick Henry High School, John has been
involved with education in the Valley in a variety of ways to include mentoring, athletics,
discipline, and promoting higher education. John would bring a unique skill set to the position
and the school board can only be enhanced by his involvement. He has worked with both
students, parents and the community at large and is very familiar with the challenges facing
education today, particularly those in the Roanoke Valley.
I know John to be a hard worker who is not afraid to take on difficult tasks. He is also a team
player which I think is essential as you look at the future of education in the Roanoke City
schools. I am convinced he will serve the school board well and based on his education,
training and experience, I recommend him without reservation.
If I can be of further assistance, please don't hesitate to give me a call.
Sincerely,
(Xl
Glo( Lindsay, :~;;2_ ~ _
Coordinator of Advising d Retention
LhUf!;t1 {;,)lnnllnu>::l!
P.O. Box 14007, Roanoke, Virginia 24038' (540) 857-7583 I Fax: (540) 857-6156' virginiawestern.edu
Committed to Equal Opportunity/Affirmative Action and Diversity
RI
June 17,2011
Roanoke City Council
I would like to recommend John Elliott for Roanoke City School Board for the unexpired
term of Jason Bingham. He is very concerned about the youth of our city and his
background gives him knowledge on how the city runs. Having an individual that is
qualified in these different areas makes him a powerful player in the success of our
children in Roanoke City Schools.
John is very interested in our youth in the valley. He teaches and coaches at Virginia
Western Community College. He helps tutor middle school students one day a week
after school He also volunteers at Noel Taylor Learning Academy at Oakland. He tries
to help students understand what they can become if they will only believe in
themselves. He encourages young men and women to become the best they can be.
He talks with them about what is available to them if they will do their best and apply
themselves in school. He encourages them on the importance of an education.
John's background in city management will be very helpful in understanding budgets
and how to manage within the limited monies we have available. His knowledge in city
management will be very helpful in understanding from both sides of what is best.
John Elliott is a man that knows the importance of an education and how to help
students and adults understand why not giving up is an option. He is easy to talk to and
he is not afraid of hard work. He would be a great asset for our school board and I
believe he deserves an opportunity to put his love of students and their well being to
help the students in the Roanoke Valley.
Sincerely
Mrs. Sheila Parrish
B,/.
Dear City Council,
I am writing in support of John Elliott's appointment to School Board.
The attributes and experiences he can bring to our school board are innumerable.
John recognizes that successful young people must be not only knowledgeable when they
graduate from school, but also emotionally and physically healthy, civically engaged, responsible
and caring. He believes every child deserves a 21 st century education that fully prepares him/her
for college, work and citizenship. And he works tirelessly to that end.
His experience as athletic director at Fleming High School gave him direct and broad exposure
to our city's children - from our most gifted to our students with extraordinary needs. I am
continually impressed with the ease with which he forges relationships with students from all
walks oflife. And his knowledge of Roanoke City resources for students is exceptional. John
walks the talk in his passion for uplifting children.
As a counselor with Intercept, he makes significant improvements in the lives of our children.
Johns knows that a student who has at least one adult in school who understands his social and
emotional development is more likely to stay in school, and that students who have access to
challenging academic programs are better prepared for further education, work and civic life.
John and his wife have raised two successful and gJ~~gl sons. He is a consummate professional.
His character is exemplary. He never meets a stranger and he will be an ambassador for our
city school system. John would be a tremendous asset for our school board.
Thank you,
Kathryn Barrows
Roanoke City resident
Roanoke City schools parent (05 and 08)
Roanoke City schools educator
June 20, 20011
RE: LETTER OF RECOMMENDATION
Cc: John W. Elliott Jr.
To: Whomever it may concern
I am writing this letter for the recommendation of candidacy on the behalf of John W.
Elliott Jr. I've had the pleasure of working with Mr. Elliott Jr. when he was the Athletic
Director of the Sports programs at William Fleming High School. At that time I headed
the Middle School Football program for William Fleming High School. During my 8 year
tinnier as a coach, I have work with some pretty good Athletic Directors, but Mr. Elliott's
high energy and enthusiastic approach enhances not only the athletic inspiration of a
students but he also had great concerns to better a our students over all disposition
especia11 y academically. After sharing some of Mr. Elliott's ideas to make our students
and schools strive for excellence, there is no doubt with my experiences with Mr. Elliott,
that he is the right candidate for the position.
Yours truly,
Mark Jennings
Financial Associates Enterprise Marketing
Asset Management
3022 Pioneer Ave
Roanoke, Va. 24012
Office (540)242-8829
Cell (540)467-5993
To,
06/22/2011 07:06 PM
cc
bcc
Subject Dick Willis, school board hopeful
I would like for the Roanoke City Council to know my thoughts about Richard
"Dick" Willis, who is a candidate for appointment to the School Board. I have
known Dick for some 10 years and have to say that I can think of no one who
would do a better job than Dick. He has been an incredibly hard- working
volunteer for the Episcopal Diocese of Southwestern Virginia's Youth Ministry
Team (YMT) for as long as my two sons have been involved in it. They are now
23 and 20 years old and Dick was a continuing key force in the positive
effects that the-YMT had on both of them. Dick is ALWAYS cheerful, no matter
what adversities seem to be facing him. He is also brilliant, enthusiastic
and full of original 'out of the box' ideas. I know he is what the Roanoke
City Public School System needs.
~~~
NOTICE OF PUBLIC HEARING
The Council will hold a public hearing to receive the views of citizens regarding an
appointment of a Roanoke City School Board Trustee to fill the unexpired term of Jason E.
Bingham ending June 30, 2012, at its regular meeting on Monday, June 20, 2011, at
7:00 p.m., or as soon thereafter as the matter may be heard, in the Roanoke City Council
Chamber. Candidates for the School Board Trustee position are: Chris H. Craft,
Cynthia W. Dillon, John W. Elliott, Jr., Lisa G. Stoneman, John D. Whitney, Richard M.
Willis and Linda F. Wyatt.
If you are a person with a disability who needs accommodations for the public
hearing, please contact the City Clerk's Office at 853-2541, by Thursday, June 16, 2011.
Stephanie M. Moon, MMC
City Clerk
K:\Notices\2011\June\NPH~Citizen Comment School Board.doc
NOTE TO PUBLISHER:
Publish in full once in The Roanoke Times on Friday, June 10, 2011----BLOCK STYLE.
(2" X 4") Do not use the City's Logo.
Send publisher's affidavit and
bill to:
Stephanie M. Moon, MMC, City Clerk
Room 456, Noel C. Taylor Municipal Building
215 Church Avenue, S. W.
Roanoke, Virginia 24011-1536
540/853-2541
K:\Notices\2011\June\NPH-Citizen Comment School Board.doc
NOTE TO PUBLISHER:
Publish in full once in The Roanoke Tribune on Thursday, June 9, 2011.
Send publisher's affidavit and
bill to:
Stephanie M. Moon, MMC, City Clerk
Room 456, Noel C. Taylor Municipal Building
215 Church Avenue, S. W.
Roanoke, Virginia 24011-1536
540/853-2541
K:\Notices\201IVune\NPH-Citizen Comment School Board.doc
CITY OF ROANOKE
OFFICE OF TH.E CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: cIerk@roanokeva.gov
JONATHAN E. CRAFT
Deputy City Clerk
STEPHANIE M. MOON, MMC
City Clerk
June 21,2011
CECELIA T. WEBB
Assistant Deputy City Clerk
Michael M. Branch, Managing Partner
The Branch Family, LLC
4552 Franklin Road, S. W.
Roanoke, Virginia 24014
Dear Mr. Branch:
I am enclosing copy of Ordinance No. 39148-062011 rezoning properties located on
Wasena and Winona Avenues, S. W., 8th Street and Kerns Avenue, S. W., from 1-1,
Light Industrial District, and'1354 8th Street, S.W., from IN, Institutional District,
conditional, to UF, Urban Flex District, subject to certain conditions as set forth in the
Zoning Amendment Application dated March 17, 2011.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, June 20, 2011; and is in full force and effect upon its
passage.
Sincerely,
~~hJ, 4OJO~
Stephanie M. Moon, MMC
City Clerk
Enclosure
pc: Judy Kale, 809 Winona Avenue, S. W., Roanoke, Virginia 24015
Stormy Gray, 1633 Padbury Avenue, Roanoke, Virginia 24014
Frances Lambert, 810 Winona Avenue, S. W., Roanoke, Virginia 24015
Lee Ann Orange, 808 Winona Avenue, S. W., Roanoke, Virginia 24015
Jeanine Cooper and Mack Dawson, Sr., 3778 Kenwick Trail, Roanoke, Virginia
24018
Ice House, LLC, P.O. Box 586, Roanoke, Virginia 24004
Daniel and Carolyn Bowman, 817 Howbert Avenue, S. W.,Roanoke, Virginia
24015
David and Pamela Williams, 830 Howbert Avenue, S. W., Roanoke, Virginia
24015
Michael M. Branch
Page 2
pc: Estelle McCadden, 824 Howbert Avenue, S. W., Roanoke, Virginia 24015
Eugene Anderson and Pamela Williams, 830 Howbert Avenue, S. W., Roanoke,
Virginia 24015
Lewis Watts, Jr., Trustee Lewis O. Watts, 816 Howbert Avenue, S. W., Roanoke,
Virginia 24015
Alton and Patricia Coffey, P.O. Box 1151, Roanoke, Virginia 24006
Nick Kappas, 905 Meyers Place, Blacksburg, Virginia 24060
David and Jacqueline Leaman, 814 Hamilton Avenue, S. W., Roanoke, Virginia
24015
William Gulledge, III, et ai, 810 Hamilton Avenue, S. W., Roanoke, Virginia 24015
Bruce and Joyce Mitchell, 6626 Parkway Drive, Roanoke, Virginia 24018
Whitney Markley, et als, 2636 Cornwallis Avenue, S. E., Roanoke, Virginia 24014
Paul Thomas, 305 1st Street, S. W., Roanoke, Virginia 24011
Matthew Clark, 833 Kerns Avenue, S. W., Roanoke, Virginia 24015
Charles and Naomi Simpson, 3420 Electric Road, S. W., Roanoke, Virginia
24018
Victoria Grahame, 821 Kerns Avenue, S. W., Roanoke, Virginia 24015
Ray Carl and Caroline Hopson, 852 Kerns Avenue, S. W., Roanoke, Virginia
24015
Llewellyn Hedgbeth, 646 East Main Street, Salem, Virginia 24153
JKM One, LLP, 410 1st Street, S. W., Roanoke, Virginia 24011
Gary and Jennifer Oyler, 3258 Bromley Road, Roanoke, Virginia 24018
James Settle, President, Wasena Neighborhood Forum, 919 B Winona Avenue,
S. W., Roanoke, Virginia 24015 .
Terri Beck, 1214 Howbert Avenue, S. W., Roanoke, Virginia 24015
Jeff Campbell, 424 Highland Avenue, S: W., Roanoke, Virginia 24016
Christopher P. Morrill, City Manager
William M. Hackworth, City Attorney
Ann H. Shawver, Director of Finance
Rebecca Cockram, Secretary, City Planning Commission
-6~\\,
0S \')-'\~
IN THE COUNCIL OF THE CITYOF ROANOKE, VIRGINIA
The 20th day of June, 2011.
No. 39148-062011.
AN ORDINANCE to amend S 36.2-100, Code of the City of Roanoke (1979), as
amended, and the Official Zoning Map, City of Roanoke, Virginia, dated December 5,
2005, as amended, to rezone certain properties within the City, and dispensing with the
second reading of this ordinance by title.
WHEREAS, the City Planning Commission and The Branch Family, LLC, have
made application to the Council of the City of Roanoke, Virginia ("City Council"), to
have the following properties rezoned:
A. Official Tax Nos. 1121306, 1130113, 1130114, 1130313,
1130511, 1130512, 1130514, 1130515, 1130516, 1130611,
1130801, 1130803, 1130804, 1130808, and 1130902 located on
Wasena Avenue, S.W.,Winona Avenue, S.W., 8th Street, S.W.
and Kerns Avenue, S.W., from I-I, Light Industrial District, to UF,
Urban Flex District; and
B. Official Tax Nos. 1130809 and 1130814, located at 1354 8th
Street, S.W., from IN, Institutional District, conditional, to UF,
Urban Flex District.
WHEREAS, the City Planning Commission, after giving proper notice to all
concerned as required by 936.2-540, Code of the City of Roanoke (1979), as amended,
and after conducting a public hearing on the matter, has made its recommendation to City
Council;
WHEREAS, a public hearing was held by City Council on such application at its
meeting on June 20, 2011, after due and timely notice thereof as required by 936.2-540,
Code of the City of Roanoke (1979), as amended, at which hearing all parties in interest
O-City-new properties to Urban Flex-rezone.doc
1
and citizens were given an opportunity to be heard, both for and against the proposed
rezoning; and
WHEREAS, this Council, after considering the aforesaid application, the
recommendation made to City Council by the Planning Commission, the City's
Comprehensive Plan, and the matters presented at the public hearing, finds that the public
necessity, convenience, general welfare and good zoning practice, require the rezoning of
the subject properties, and for those reasons, is of the. opinion that the hereinafter
described properties should be rezoned as herein provided.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that:
1. Section 36.2-100, Code of the City of Roanoke (1979), as amended, and
the Official Zoning Map, City of Roanoke, Virginia, dated December 5, 2005, as
amended, be amended to reflect that the following properties are hereby rezoned:
A. Official Tax Nos. 1121306, 1130113, 1130114, 1130313,
1130511, 1130512, 1130514, 1130515, 1130516, 1130611,
1130801, 1130803, 1130804, 1130808, and 1130902
located on Wasena Avenue, S.W., Winona Avenue, S.W.,
8th Street, S.W. and Kerns Avenue, S.W., from I-I, Light
Industrial District, to UF, Urban Flex District; and
B. Official Tax Nos. 1130809 and 1130814, located at 1354
8th Street, S.W., from IN, Institutional District, conditional,
to UF, Urban Flex District,
as set forth in the Zoning Amendment Application dated March 17, 2011.
2. Pursuant to the provisions of Section 12 of the City Charter, the second
reading of this ordinance by title is hereby dispensed with.
\ .
ATTEST:'
~ rn. ~
City Clerk. ~
O-City-new properties to Urban Flex-rezone.doc
2
To:
Meeting:
Subject:
CITY COUNCIL AGENDA REPORT
Honorable Mayor and Members of City Council
June 20, 2011
Request from the City Planning Commission and the Branch Family,
LLC, to rezone the following properties as follows:
1. Official Tax Nos. 1121306, 1130113, 1130114, 1130313,
1130511,1130512,1130514,1130515,1130516,1130611,
1130801, 130803,1130804, 1130808, and 1130902 located on
Wasena Avenue, S.W, Winona Avenue, S.W., 8th Street, S.W.
and Kerns Avenue, S. W., from 1-1, Light Industrial District, to
UF, Urban Flex District; and
2. Official Tax Nos. 1130809 and 1130814, located at 1354 8th
Street, SW, from IN, Institutional District, conditional, to UF,
Urban Flex District.
Planning Commission Public Hearing and Recommendation
The Planning Commission held a public hearing on Thursday, May 19, 2011. Ms.
Maribeth Mills, City Planner, presented the staff report and recommended approval.
The Commission voted 5 - 0 to recommend approval of the request (Mr. Van Hyning
and Mr. Futrell being absent), finding that the application to rezone the subject
properties to be consistent with Vision 2001-2020 and the Wasena Neighborhood Plan.
Rezoning the subject properties to the Urban Flex District will encourage the
sustainable reuse of an underperforming urban industrial area by providing
opportunities to attract new businesses and residents while maintaining existing
industrial uses.
Application Information
Request: Rezoning
Applicant: City Planning Commission
City Staff Person: Maribeth B. Mills
Properties to be rezoned from 1-1, 1121306,1130113, 11301-1~~ 1130313, 1130801,
Light Industrial, to UF, Urban Flex: 1130803, 1130804, 1130808", 1130902, 1130611,
1130516,1130515,1130514,1130512,1130511
Property to be rezoned from IN(c), 1130809 and 1130814
Institutional, with conditions, to
UF, Urban Flex:
Existing Land Use: Industrial, Institutional, and Vacant
Proposed Land Use: Mixed Use Development
Applicable Plan: Wasena Neighborhood Plan
Specified Future Land Use: Mixed Use
Filing Date: Original Application: March 17,2011
Background
As a railroad hub, Roanoke experienced a great deal of growth during the first half of
the 20th century. The location of rail lines, typically within the bed of the Roanoke River,
dictated how the City physically developed. Manufacturing operations would locate
along these lines and then be surrounded by workforce housing. These pockets of
industrial property are now largely underused as they are typically divided into small
lots, are prone to flooding, and are only accessible by narrow residential streets - a
development form that cannot support today's large-scale, truck-reliant manufacturing
operations.
These urban industrial areas, however, have numerous strengths that make them ideal
candidates for mixed-use development. They can use existing infrastructure, existing
industrial buildings are capable of accommodating high intensity redevelopment, there
is good visibility from the Roanoke River Greenway, and there is a built-in customer
base from surrounding residential areas. Furthermore, there is reduced flooding
potential due to the Roanoke River Flood Reduction Project. The Urban Flex (UF)
District permits a broad range of compatible by-right uses to encourage private sector
investment in such areas. This rezoning request is for fifteen industrial properties and
two institutional properties along 8th Street in the Wasena neighborhood initiated by the
City of Roanoke Planning Commission on March 17,2011. The two institutional
properties were conditionally rezoned by Ordinance No. 38421 on April 20, 2009 from
the Light Industrial (1-1) district. A development plan requiring site improvements for the
two properties was proffered by the applicant as a part of the rezoning.
The Office of the City Attorney determined that the Branch Family LLC must provide
written consent to permit the rezoning of these properties. Staff was unable to obtain
this consent prior to the Planning Commission's Public Hearing on April 21,2011 and
the matter was tabled. Staff has since obtained the Branch Family LLC's consent
contingent on the removal of the proffered condition. Staff supports repealing this
condition as all improvements to the site are complete. Staff has amended the
application and re-advertised to reflect this change.
Considerations
Surroundinq Zoninq and Land Use:
The subject properties are surrounded by residential development in the RM-1 ,
Residential Mixed Density District, to the west and south and the Roanoke River
Greenway in the ROS, Recreation and Open Space District, to the east and north.
Compliance with the Zoninq Ordinance:
The UF district provides for a mix of small scale industrial, commercial, institutional, and
residential uses that allow areas with this designation to evolve in response to market
pressures. This request will negate the need to rezone each individual property for
adaptive reuse or infill development to districts that might not relate to each other or
2
surrounding districts. With all parcels zoned Urban Flex, consistent uses and
dimensional regulations will encourage cohesive development.
All of the current businesses in the area will remain by-right, allowing them to grow
alongside new businesses, residents, and organizations. These uses include general
service establishment, utility distribution, warehousing and distribution facility,
professional/general office, elementary/middle/secondary educational facility, and
general or special trade contractor/tradesman shop. Even if an existing land use is not
permitted by-right or by special exception in the Urban Flex District and was legally
established, it may continue as a nonconforming or 'grandfathered' use. A legal
nonconforming status can continue indefinitely until the use of the property is changed
or is abandoned for two years or more.
Conformity with the Comprehensive Plan and Neiqhborhood Plan:
This request will further a number of housing, resource protection, economic
development, infrastructure, and design policies found in Vision 2001-2020 and the
Wasena Neighborhood Plan.
1. Housing. The conversion or redevelopment of underused properties for a
healthy balance of housing types, sizes, prices, and densities is encouraged.
Townhomes, multifamily dwellings, and live-work units are permitted in the UF
district which will add to the variety of housing types already available in Wasena.
The former Roanoke Ice and Cold Storage building at 806 Wasena Avenue has
been identified as ideal for mixed use redevelopment to include multifamily or
live-work units. Furthermore, the rezoning will enhance existing residences on
adjoining streets.
2. Resource protection. The subject properties border the Roanoke River, one of
the City's most important natural resources. Protecting and enhancing this
natural resource through the Flood Reduction Project and the Greenway coupled
with the supporting mix of uses permitted by the UF district will contribute to the
overall high quality of life for the City's residents and will serve as an important
economic development tool.
3. Economic development. Rezoning this area will be an important public action
that promotes new economic development. City support of private sector
investment is necessary to encourage growth. Both plans list the redevelopment
of underused industrial sites as a high priority and encourages specific areas be
targeted that have potential for job creation, enhancing community quality of life,
and improving access to services.
4. Infrastructure. As properties redevelop, street design can be improved to
accommodate a wider variety of users.
5. Design. The UF district contains a number of dimensional standards such as
maximum setbacks, minimum transparency requirements, pedestrian access,
and fac;ade treatment that will ensure cohesive design elements as the area
redevelops.
3
Vision 2001-2020 contains specific policies that support the proposed rezoning:
. NH P2. Neighborhoods as villages. Neighborhoods will function as villages, offering
opportunities to live, work, shop, play, and interact in a neighborhood setting.
. NH P5. Housing choice. The City will have balanced, sustainable range of housing
choices in all price ranges and design options that encourage social and economic
diversity throughout the City.
. EC P4. Environmental quality. Roanoke will protect the environment and ensure
quality air and water for citizens of the region. Special emphasis will be placed on
the Roanoke River and its tributaries.
. ED P5. Industrial development. Underutilized and vacant industrial sites will be
evaluated and redevelopment encouraged.
The Wasena Neighborhood Plan contains specific policies that support th~ proposed
rezoning:
. Community Design
o Rezoning: Rezone or change use regulations in the industrial district along
the Roanoke River.
. Economic Development
o Underutilized Commercial/Industrial Land: Encourage redevelopment of
vacant buildings with commercial or industrial zoning.
· Redevelopment of Industrial District: Target the former ice and cold
storage building and industrial district for adaptive reuse.
Considerations for redevelopment will include:
. Zoning that allows for flexibility in permitting a vibrant mix of
commercial and residential uses, particularly live/work space;
. High-tech or other industrial uses that have a minimal
environmental and neighborhood impact;
. Possibilities for public/private partnership.
o Incompatible Land Uses: Industrial and commercial uses should have as
minimal impact as possible on adjoining residential areas in terms of visibility,
noise, and air quality.
City Department Comments:
None.
Public Comments:
Staff contacted affected property owners by phone and email to discuss the rezoning,
respond to questions, and ascertain their level of support. All owners were in favor of
the Urban Flex district once it was confirmed that their existing uses would continue to
be permitted by-right.
Staff conducted a public information meeting at the Wasena Neighborhood Forum's
regularly scheduled meeting on April 7, 2011. Staff notified property owners within the
4
immediate area of the meeting. A flyer was also emailed to the Forum'slistserve by
their President.
Planninq Commission Work Session:
None.
Planninq Commission Public Hearinq Discussion:
None.
~~
Angela Penn, Chair --
City Planning Commission
5
Department of Planning, Building and Development
Room 166, Noel C. Taylor Municipal Building
215 Church Avenue, S.w.
Roanoke, Virginia 24011
Phone: (540) 853-1730 Fax: (540) 853-1230
Date: IMar 17, 2011 I
~-
[g] Rezoning, Not Otherwise Listed
o Rezoning, Conditional
o Rezoning to Planned Unit Development
o Establishment of Comprehensive Sign Overlay District
~!~-
Address: Isee Attachment A
Official Tax No(s).: Isee Attachment A
Submittal Number: IOriginal Application
o Amendment of Proffered Conditions
o Amendment of Planned Unit Development Plan
o Amendment of Comprehensive Sign Overlay District
Existing Base Zoning: 1-1, w/o conditions, and IN, with conditions
(If multiple zones, please manually enter all districts.)
Ordinance No(s). for Existing Conditions (If applicable): 138421-042009 (T.M. 1130809, and 1130814)
Requested Zoning: IUF, Urban Flex District I Proposed Land Use: industrial/commercial/institutional/residential mix
[g] With Conditions
[g] Without Conditions
Name: Isee Attachments A & B
1 Phone Number:
I ~-Mail: I
I
I
Address:
Property Owner's Signature:
Name: ICity of Roanoke Planning Commission
I Phone Number: I + 1 (540) 853-1730 I
E-Mail: Iplanning@roanokeva.gov I
Address: 215 Church Avenue, SW Room 166, Roanoke, VA 24011
Applicant's Signature:
Phone Number: I + 1 (540) 344-8736 I
E-Mail: langela.penn@taPintohope.org I
Authorized Agent's Signature:
181 Completed application form and checklist.
lXi Written narrative explaining the reason for the request.
[X, Location map.
IX] Adjoining property owners list.
[J Metes and bounds description, if applicable.
Li Required fee.
[J Concept plan meeting the Application Requirements of item #4 in Zoning Amendment Procedures.
[J Written proffers.
'.. ; Conc~pt plan meeting the Application Requirements of item #4 in Zoning Amendment Procedures. Please label as 'development
L, plan' If proffered.
[J Development plan meeting the Application Requirements of item #4 in Zoning Amendment Procedures.
[J Comprehensive signage plan meeting the requirements of Section 36.2-336(d) of the City's Zoning Ordinance.
[J Amended development plan meeting the Application Requirements of item #4 in Zoning Amendment Procedures, if applicable.
L' Amended concept plan meeting the Application Requirements of item #4 in Zoning Amendment Procedures, if applicable.
LI Written proffers to be repealed.
[J Written proffers to be adopted, if applicable. If some of the existing proffers are to be retained, please include these in this list.
D Copy of previously adopted Ordinance.
[J Amended development plan meeting the Application Requirements of item #4 in Zoning Amendment Procedures.
LI Copy of previously adopted Ordinance.
[J Amended comprehensive signage plan meeting the requirements of Section 36.2-336(d) of the City's Zoning Ordinance.
[J Copy of previously adopted Ordinance.
[J A Traffic Impact Study in compliance with Appendix B-2(e) of the City's Zoning Ordinance.
D Cover sheet.
[J Traffic impact analysis.
[J Concept plan.
o Proffered conditions, if applicable.
[J Required fee.
*An electronic copy of this application and checklist can be found at www.roanokeva.gov/pbd by clicking 'Applications, Agreements, Bonds, and
Schedule of Fees'. A complete packet must be submitted each time an application is amended, unless otherwise specified by staff.
ATTACHMENT A
Property Owner Listing for properties to be rezoned UF, Urban Flex District
Tax Map
No. Address Owner Mailing Address
PO BOX 8219
1121306 805 WINONA AVE SW ROANOKE VA 24014
2923 ROSILAND AVE
1130114 809 WASENAAVE SW COLE, CHARLES T ROANOKE, VA 24014
2412 OREGON AVE
1130113 815 WASENAAVE SW FESLER LLC ROANOKE, VA 24015
PO BOX 586
1130313 806 WASENAAVE SW ICE HOUSE LLC ROANOKE VA 24004
DORATHY PROPERTIES 1308 8TH ST SW
1130801 1308 8TH ST SW LLC ROANOKE VA 24015
1130611 802 KERNS AVE SW
1130511
1130512
1130514
1130515
1130516 o 8TH ST SW
4552 FRANKLIN RD SW
1130809 1354 8TH ST SW THE BRANCH FAMIL YLLC ROANOKE VA 24014
1130814 o ALONG N & W RY THE BRANCH FAMILY LLC 4552 FRANKLIN RD SW
SW ROANOKE VA 24014
1130803 APPALACHIAN POWER 40 FRANKLIN RD SW
1130804 o 8TH ST SW COMPANY ROANOKE VA 24011
PENCE LAND 1334 8TH ST SW
1130808 1334 8TH ST SW CORPORATION ROANOKE VA 24015
PO BOX 586
1130902 810 WASENAAVE SW 806 WASENA AVENUE LLC ROANOKE VA 24004
c....,"
:.. ~
A TT ACHMENT B
I, Michael M. Branch, as Managing Member of and on behalf of The Branch Family,
LLC, consent in the filing of this application as it pertains to the rezoning of Official Tax
Nos. 1130809 and 1130814 from IN, Institutional District, with conditions, to UF, Urban
Flex District, without conditions. This consent is contingent upon the removal of
conditions from the Official Tax Nos. 1130809 and 1130814, as well as the assurance
City staff has given The Branch Family, LLC that the proposed rezoning will continue to
allow by-right any historical or existing use.
c.....'..'....",
..,
;
C,r.
.____'4
~
NARRATIVE
Properties along 8th Street in the Wasena neighborhood have been identified as
the second area in the City of Roanoke to receive the Urban Flex (UF) zoning
classification. The UF district was specifically created for urban industrial areas
that suffered when transportation trends changed from rail to heavy truck
transport, moving industry to highway accessible locations. Today, these areas
are notably underused. The purpose of the UF district is to allow these areas to
evolve as the market dictates by permitting a wide variety of residential,
commercial, institutional, and industrial uses. Existing industrial businesses
could remain and grow alongside new businesses, residents, and organizations
under the same zoning classification and cohesive development standards.
This change is supported by the City's Comprehensive Plan which names the
redevelopment of underused industrial sites as a strategic initiative. Like the
Cleveland Avenue corridor, which was rezoned to Urban Flex in 2009, properties
along 8th Street have significant potential for mixed-use. The future land use
map of the Wasena Neighborhood Plan even identifies this area for such
development. Existing infrastructure and industrial buildings capable of handling
high intensity redevelopment; good visibility from the Roanoke River Greenway;
a built-in customer base from surrounding residences; and reduced flooding due
to the Roanoke River Flood Reduction project make this a desirable area for
investment. However, current zoning designations are limiting. Rezoning the
properties to the Urban Flex District will support private sector investment
necessary to encourage growth and ensure this area's adaptability in ever
changing economic conditions.
ATTACHMENT C
c
(C>,
ATTACHMENT D
Adjoining Property Owner List
Tax Map No. Address Owner Mailing Address
809 WINONA AVE SW
1121305 809 WINONA AVE SW KALE JUDY S ROANOKE VA 24015
GRAY STORMY 1633 PADBURY AVE
1130104 814 WINONA AVE SW LYNNE ROANOKE VA 24014
LAMBERT FRANCES 810 WINONA AVE SW
1130105 810 WINONA AVE SW C ROANOKE VA 24015
808 WINONA SW
1130106 808 WINONA AVE SW ORANGE LEE ANN ROANOKE VA 24015
COOPER JEANINE L & 3778 KENWICK TR
1130112 817 WASENAAVE SW MACK DAWSON SR ROANOKE VA 24018
1130305 820 WASENAAVE SW ICE HOUSE LLC PO BOX 586
1130306 816 WASENAAVE SW ROANOKE VA 24004
BOWMAN DANIEL R & 817 HOWBERT SW
1130312 817 HOWBERT AVE SW CAROL YN T ROANOKE VA 24015
WILLIAMS DAVID L & 830 HOWBERT SW
1130503 830 HOWBERT AVE SW PAMELA B ROANOKE VA 24015
MCCADDEN ESTELLE 824 HOWBERT AVE SW
1130504 824 HOWBERT AVE SW L ROANOKE VA 24015
WILLIAMS PAMELA
BELCHER &
ANDERSON EUGENE 830 HOWBERT AVE SW
1130505 820 HOWBERT AVE SW LEE ROANOKE VA 24015
WATTS LEWIS 0 JR
TRUSTEE LEWIS 0 816 HOWBERT AVE SW
1130506 816 HOWBERT AVE SW WATTS ROANOKE VA 24015
COFFEY AL TON R & PO BOX 1151
1130507 1314 MAIN ST SW PATRICIA A ROANOKE VA 24006
905 MYERS PL
1130508 o MAIN ST SW KAPPAS NICK BLACKSBURG VA 24060
1130704 o HAMIL TON AV SW LEAMAN J DAVID & 814 HAMILTON AVE SW
1130705 814 HAMILTON AVE SW JACQUELINE S ROANOKE VA 24015
GULLEDGE WILLIAM 810 HAMIL TON AVE SW
1130706 810 HAMILTON AVE SW ANDREW III ETAL ROANOKE VA 24015
MITCHELL R BRUCE 6626 PARKWAY DR
1130711 847 KERNS AVE SW & JOYCE M ROANOKE VA 24018
MARKLEY C 2636 CORNWALLIS AVE SE
1130712 841 KERNS AVE SW WHITNEY ETALS ROANOKE VA 24014
THOMAS ARCEL 305 1ST ST SW
1130713 835 KERNS AVE SW PAUL ROANOKE VA 24011
833 KERNS SW
1130715 833 KERNS AVE SW CLARK MATTHEW S T ROANOKE VA 24015
1130716 829 KERNS AVE SW SIMPSON CHARLES R 3420 ELECTRIC RD SW
1130717 825 KERNS AVE SW & NAOMI G ROANOKE VA 24018
GRAHAME VICTORIA 821 KERNS AVE SW
1130718 821 KERNS AVE SW LYNNE ROANOKE VA 24015
c
""" ~
1130719 o KERNS AV SW
1130614 o KERNS AV SW BRANCH FAMILY LLC 4552 FRANKLIN RD SW
1250150 o FLOYD AV SW (THE) ROANOKE VA 24014
HOPSON RAY CARL & 852 KERNS SW
1130613 852 KERNS AVE SW CAROLINE S ROANOKE VA 24015
1004 19TH ST S
1251033 702 WEL TON AVE SW ARLINGTON VA 22202
HEDGBETH 646 EAST MAl N ST
1251032 708 WELTON AVE SW LLEWELL YN H SALEM VA 24153
410 1ST ST SW
1251031 716 WELTON AVE SW JKM ONE LLP ROANOKE VA 24011
OYLER GARY N & 3258 BROMLEY RD
1251030 722 WELTON AVE SW JENNIFER T ROANOKE VA 24018
1121401 802 WILEY DR SW
1130901 o WILEY DR SW 215 CHURCH AVE SW
1130509 o MAIN ST SW CITY OF ROANOKE ROANOKE, VA 24011
The Roanoke Times
Roanoke, Virginia
Affidavit of Publication
The Roanoke Times
--------------------------------------------------+------------------~~----
CITY OF ROANOKE, PDV
PLANNING, BLDG., DEV
215 CHURCH RM 166
ROANOKE VA 24011
REFERENCE: 80076514
12660438
State of Virginia
City of Roanoke
NPH-Urban Flex
I, (the undersigned) an authorized representative
of the Times-World Corporation, which corporation
is publisher of the Roanoke Times, a daily
newspaper published in Roanoke, in the State of
Virginia, do certify that the annexed notice was
published in said newspapers on the following
dates:
City/County of Roanoke, Commonwealth/State of
Vi~~inia. Sworn and subscribed before me this
__l~~_day of JU E 2011. Witness my hand and
official seal.
~
PUBLISHED ON:
06/03 06/10
TOTAL COST:
FILED ON:
486.72
06/10/11
Notary Public
\\\111111,,//
,,\ ,I A J./I "1
" _,\)" ~y. I,
...' ~.... .......... i1? "
........~ .... NOTARY ". .:.yt-z, '-:.
:: "<.J .. PUBLIC '. -:.
- . . ....
= * : REG. #7090930 : * =
: : MY COMMISSION: -
~ CO ..... ' ~~~Hl....j"j
,,~- . .' f::j..
" -'7/) "'. .' \.~ ..
, VA, ....... .\,,, ..
, '1/7A- Co '" "
'" vVcAlT\1 tJ, "
'1 \\'
"'1/1111\\
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
NOTICE OF PUBLIC '
HEARING
The Council of the City of
Roanoke will hold a public
hearing on Monday, June
20, 2011, at 7:00 p.m" or
as soon thereafter as the
; matter may be heard, in the
'Council Chamber, fourth
,floor, in the Noel C, Taylor
IMunicipal Building, 215
Church Avenue, S,W"
'Roanoke, Virginia, to
'consider the following:
t Request from th,e City
'Planning Commission and
The Branch Family, LLC, to
'rezone the following
'properties for the purpose
of encouraging mixed use
'development that is
'compatible with adjoining
'residences, existing
Ib us i n e sse s, and the
Roanoke River Greenway,
'as follows: ,
: A,Official Tax Nos,
,1121306, 1130113,
'1130114, 1130313,
:1130511, 1130512,
11130514, 1130515,
'1130516, 1130611,
\1130801, 1130803,
1130804,i130808, and,
11130902 located on
iWasenaA v e n u e I s. W . j
Ilwinona Avenue, S.W., 8th
,Street,S.W, and Kerns
iAvenue, S.W" from 1-1,
!Ught Industrial District, to 1
UF, Urban Flex District; and ,
I B.Official Tax Nos.
'11130809 and 1130814,
located at 1354 8th Street,
S.W" from IN, Institutional "
District, conditional, to UF,' ;
Urban Flex District. . j
A copy of the application \
,is available for review in the I
10ffice of the City Clerk, '
,Room 456, Noel C. Taylor'
'Municipal Building, 215 :
Church Avenue, S.W.,
Roanoke, Virginia,
All parties in interest and
citizens may appear on the
above date and be heard on
the matter. If you are a I,
person with a disability who
needs accommodations for
this hearing, please contact
the City Clerk's Office, at
853-2541, before noon on
the Thursday before the
date of the hearing listed
above.
GIVEN under my hand this
31st day of May,2011,
'\' Stephanie M. Moon, MMC'
, City Clerk,
I
1(12660438) ,
--------------------------------------------------+------------------------
Authorized ~ J-
Signature:__~~--
Billing Services Representative
)(
0~ \iY
NOTICE OF PUBLIC HEARING
The Council of the City of Roanoke will hold a public hearing on Monday, June 20.
2011, at 7:00 p.m., or as soon thereafter as the matter may be heard, in the Council Chamber, fourth
floor, in the Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., Roanoke, Virginia, to
consider the following:
Request from the City Planning Commission and The Branch Family, LLC,
to rezone the following properties for the purpose of encouraging mixed use
development that is compatible with adjoining residences, existing
businesses, and the Roanoke River Greenway, as follows:
A. Official Tax Nos. 1121306, 1130113, 1130114, 1130313, 1130511,
1130512,1130514,1130515,1130516,1130611,1130801,1130803,
1130804, 1130808, and 1130902 located on WasenaAvenue, S.W.,
Winona Avenue, S.W., 8th Street, S.W. and Kerns Avenue, S.W.,
from 1-1, Light Industrial District, to UF, Urban Flex District; and
B. Official Tax Nos. 1130809 and 1130814, located at 1354 8th Street,
S.W., from IN, Institutional District, conditional, to UF, Urban Flex
District.
A copy of the application is available for review in the Office ofthe City Clerk, Room 456,
Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., Roanoke, Virginia.
All parties in interest and citizens may appear on the above date and be heard on the matter.
If you are a person with a disability who needs accommodations for this hearing, please contact the
City Clerk's Office, at 853-2541, before noon on the Thursday before the date ofthe hearing listed
above.
GIVEN under my hand this 31stdayof May
, 2011.
Stephanie M. Moon, MMC
City Clerk.
Rezone to Urban Flex,doc
Notice to Publisher:
Publish in the Roanoke Times on Friday, June 3 and Friday, June 10,2011.
Send affidavit to:
Stephanie M. Moon, MMC, City Clerk
215 Church Avenue, S. W., Room 456
Roanoke, Virginia 24011
(540) 853-2541
NPH-Rezone to Urban F1ex.doc
Send Bill to:
Rebecca Cockram
Department of Planning and Building Development
215 Church Avenue, S. W., Room 166
Roanoke, Virginia 24011
(540) 853-1730
4
AFFIDAVIT PERTA~~G TO THE REZONING REQUES~)':
City Planning Commission to rezone certain properties in the southwest )
Quadrant on the City to UF, Urban Flex District and Urban Flex District, ) AFFIDAVIT
conditional )
COMMONWEALTH OF VIRGINIA
)
) TO-WIT:
)
CITY OF ROANOKE
The affiant, Rebecca Cockram, first being duly sworn, states that she is Secretary to the
Roanoke City Planning Commission, and as such is competent to make this affidavit of
her own personal knowledge. Affidavit states that, pursuant to the provisions of Section
15.2-2204, Code of Virginia, (1950), as amended, on behalf ofthe Planning Commission
of the City of Roanoke, she has sent by first-class mail on the 26th day of April, 2011,
notices of a public hearing to be held on the 19st day of May, 2011, on the request
captioned above to the owner or agent of the parcels as set out on the attached listing.
~A &cM(~
Rebecca Cockram
SUBSCRIBED AND SWORN to before me, a Notary Public, in the City of Roanoke,
Virginia,thiS2~201R ~
' Notary ~blic .
CANDACE R. MARTIN
NOTARY PUBLIC
Commonwealth of Virginia
Reg. #282076
My Commission Expires
.
,
r)
"<:;;:~:;.."
Adjoining Property Owner List
Tax Map No, Address Owner MailinQ Address
809 WINONA AVE SW
1121305 809 WINONA AVE SW KALE JUDY S ROANOKE VA 24015
GRAY STORMY 1633 PADBURY AVE
1130104 814 WINONA AVE SW LYNNE ROANOKE VA 24014
LAMBERT FRANCES 810 WINONA AVE SW
1130105 810 WINONA AVE SW C ROANOKE VA 24015
808 WINONA SW
1130106 808 WINONA AVE SW ORANGE LEE ANN ROANOKE VA 24015
COOPER JEANINE L & 3778 KENWICK TR
1130112 817 WASENAAVE SW MACK DAWSON SR ROANOKE VA 24018
1130305 820 WASENA AVE SW ICE HOUSE LLC PO BOX 586
1130306 816 WASENAAVE SW ROANOKE VA 24004
BOWMAN DANIEL R & 817 HOWBERT SW
1130312 817 HOWBERT AVE SW CAROL YN T ROANOKE VA 24015
WILLIAMS DAVID L & 830 HOWBERT SW
1130503 830 HOWBERT AVE SW PAMELA B ROANOKE VA 24015
MCCADDEN ESTELLE 824 HOWBERT AVE SW
1130504 824 HOWBERT AVE SW L ROANOKE VA 24015
WILLIAMS PAMELA
BELCHER &
ANDERSON EUGENE 830 HOWBERT AVE SW
1130505 820 HOWBERT AVE SW LEE ROANOKE VA 24015
WATTS LEWIS 0 JR
TRUSTEE LEWIS 0 816 HOWBERT AVE SW
1130506 816 HOWBERT AVE SW WATTS ROANOKE VA 24015
COFFEY ALTON R & PO BOX 1151
1130507 1314 MAIN ST SW PATRICIA A ROANOKE VA 24006
905 MYERS PL
1130508 o MAIN ST SW KAPPAS NICK BLACKSBURG VA 24060
1130704 o HAMIL TON AV SW LEAMAN J DAVID & 814 HAMIL TON AVE SW
1130705 814 HAMIL TON AVE SW JACQUELINE S ROANOKE VA 24015
GULLEDGE WILLIAM 810 HAMIL TON AVE SW
1130706 810 HAMILTON AVE SW ANDREW III ETAL ROANOKE VA 24015
MITCHELL R BRUCE 6626 PARKWAY DR
1130711 847 KERNS AVE SW & JOYCE M ROANOKE VA 24018
MARKLEY C 2636 CORNWALLIS AVE SE
1130712 841 KERNS AVE SW WHITNEY ETALS ROANOKE VA 24014
THOMAS ARCEL 305 1ST ST SW
1130713 835 KERNS AVE SW PAUL ROANOKE VA 24011
833 KERNS SW
1130715 833 KERNS AVE SW CLARK MATTHEW S T ROANOKE VA 24015
1130716 829 KERNS AVE SW SIMPSON CHARLES R 3420 ELECTRIC RD SW
1130717 825 KERNS AVE SW & NAOMI G ROANOKE VA 24018
GRAHAME VICTORIA 821 KERNS AVE SW
1130718 821 KERNS AVE SW LYNNE ROANOKE VA 24015
c)
1130719 o KERNS AV SW
1130614 o KERNS AV SW BRANCH FAMILY LLC 4552 FRANKLIN RD SW
1250150 o FLOYD AV SW (THE) ROANOKE VA 24014
HOPSON RAY CARL & 852 KERNS SW
1130613 852 KERNS AVE SW CAROLINE S ROANOKE VA 24015
1004 19TH ST S
1251033 702 WEL TON AVE SW ARLINGTON VA 22202
HEDGBETH 646 EAST MAIN ST
1251032 708 WELTON AVE SW LLEWELLYN H SALEM VA 24153
410 1ST ST SW
1251031 716 WELTON AVE SW JKM ONE LLP ROANOKE VA 24011
OYLER GARY N & 3258 BROMLEY RD
1251030 722 WELTON AVE SW JENNIFER T ROANOKE VA 24018
1121401 802 WILEY DR SW
1130901 o WILEY DR SW 215 CHURCH AVE SW
1130509 o MAIN ST SW CITY OF ROANOKE ROANOKE, VA 24011
I
AFFIDAVIT PERTAINING TO THE REZONING REQUEST OF:
City Planning Commission to rezone certain properties in the southwest )
Quadrant on the City to UF, Urban Flex District and Urban Flex District,) AFFIDAVIT
conditional )
COMMONWEALTH OF VIRGINIA
)
) TO- WIT:
)
CITY OF ROANOKE
The affiant, Rebecca Coc1<ram, first being duly sworn, states that she is Secretary to the
Roanoke City Planning Commission, and as such is competent to make this affidavit of
her own personal knowledge. Affidavit states that, pursuant to the provisions of Section
15.2-2204, Code of Virginia, (1950), as amended, on behalf of the Planning Commission
of the City of Roanoke, she has sent by first-class mail on the 28th day of March, 2011,
notices of a public hearing to be held on the 21 st day of April, 2011, on the request
captioned above to the owner or agent of the parcels as set out on the attached listing.
fll it iLA.)(DcJvt~
Rebecca Cockram
Notice also sent to:
Wasena Neighborhood Forum
James Settle, President
919B Winona Avenue, SW
Roanoke, VA 24015
Terri Beck
1214 HowbertAve SW
Roanoke, VA 24015
Jeff Campbell
424 Highland Avenue SW
Roanoke, VA 24016
SUBSCRIBED AND SWORN to before me, a Notary Public, in the City of Roanoke,
Virginia, this 28th day of March, 2011.
.~..R~
Notary Public
CANDACE R. MARTIN
NOTARY PUBLIC
Commonwealth of Virginia
Reg,#28207 ~(j~
My Commission Expires {, Oit:/i
,f
ATTACHMENT C
Adjoining Property Owner List
Tax Map No, Address Owner Mailing Address
809 WINONA AVE SW
1121305 809 WINONA AVE SW KALE JUDY S ROANOKE VA 24015
GRAY STORMY 1633 PADBURY AVE
1130104 814 WINONA AVE SW LYNNE ROANOKE VA 24014
LAMBERT FRANCES 810 WINONA AVE SW
1130105 810 WINONA AVE SW C ROANOKE VA 24015
808 WINONA SW
1130106 808 WINONA AVE SW ORANGE LEE ANN ROANOKE VA 24015
COOPER JEANINE L & 3778 KENWICK TR
1130112 817 WASENAAVE SW MACK DAWSON SR ROANOKE VA 24018
1130305 820 WASENAAVE SW ICE HOUSE LLC PO BOX 586
1130306 816 WASENAAVE SW ROANOKE VA 24004
BOWMAN DANIEL R & 817 HOWBERT SW
1130312 817 HOWBERT AVE SW CAROL YN T ROANOKE VA 24015
WI LLlAMS DA VI D L & 830 HOWBERT SW
1130503 830 HOWBERT AVE SW PAMELA B ROANOKE VA 24015
MCCADDEN ESTELLE 824 HOWBERT AVE SW
1130504 824 HOWBERT AVE SW L ROANOKE VA 24015
WILLIAMS PAMELA
BELCHER &
ANDERSON EUGENE 830 HOWBERT AVE SW
1130505 820 HOWBERT AVE SW LEE ROANOKE VA 24015
WATTS LEWIS 0 JR
TRUSTEE LEWIS 0 816 HOWBERT AVE SW
1130506 816 HOWBERT AVE SW WATTS ROANOKE VA 24015
COFFEY AL TON R & PO BOX 1151
1130507 1314 MAIN ST SW PATRICIA A ROANOKE VA 24006
905 MYERS PL
1130508 o MAIN ST SW KAPPAS NICK BLACKSBURG VA 24060
1130704 o HAMILTON AV SW LEAMAN J DA VI D & 814 HAMIL TON AVE SW
1130705 814 HAMIL TON AVE SW JACQUELINE S ROANOKE VA 24015
GULLEDGE WILLIAM 810 HAMIL TON AVE SW
1130706 810 HAMIL TON AVE SW ANDREW III ETAL ROANOKE VA 24015
MITCHELL R BRUCE 6626 PARKWAY DR
1130711 847 KERNS AVE SW & JOYCE M ROANOKE VA 24018
MARKLEY C 2636 CORNWALLIS AVE SE
1130712 841 KERNS AVE SW WHITNEY ETALS ROANOKE VA 24014
THOMAS ARCEL 305 1ST ST SW
1130713 835 KERNS AVE SW PAUL ROANOKE VA 24011
833 KERNS SW
1130715 833 KERNS AVE SW CLARK MATTHEW S T ROANOKE VA 24015
1130716 829 KERNS AVE SW SIMPSON CHARLES R 3420 ELECTRIC RD SW
1130717 825 KERNS AVE SW & NAOMI G ROANOKE VA 24018
GRAHAME VICTORIA 821 KERNS AVE SW
1130718 821 KERNS AVE SW LYNNE ROANOKE VA 24015
.
1130719 o KERNS AV SW
1130614 o KERNS AV SW BRANCH FAMILY LLC 4552 FRANKLIN RD SW
1250150 o FLOYD AV SW (THE) ROANOKE VA 24014
HOPSON RAY CARL & 852 KERNS SW
1130613 852 KERNS AVE SW CAROLINE S ROANOKE VA 24015
1004 19TH ST S
1251033 702 WEL TON AVE SW ARLINGTON VA 22202
HEDGBETH 646 EAST MAl N ST
1251032 708 WELTON AVE SW LLEWELLYN H SALEM VA 24153
410 1ST ST SW
1251031 716 WELTON AVE SW JKM ONE LLP ROANOKE VA 24011
OYLER GARY N & 3258 BROMLEY RD
1251030 722 WELTON AVE SW JENNIFER T ROANOKE VA 24018
1121401 802 WILEY DR SW
1130901 o WILEY DR SW 215 CHURCH AVE SW
1130509 o MAIN ST SW CITY OF ROANOKE ROANOKE, VA 24011
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S, W" Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: c1erk@roanokeva.gov
STEPHANIE M. MOON, MMC
City Clerk
JONATHAN E. CRAFT
Deputy City Clerk
June 13,2011
CECELIA T, WEBB
Assistant Deputy City Clerk
Michael M, Branch, Managing Partner
The Branch Family, LLC
4552 Franklin Road, S. W.
Roanoke, Virginia 24014
Dear Mr. Branch:
Pursuant to provisions of Resolution No. 25523 adopted by the Council of the City of
Roanoke on Monday, April 6, 1981, I have advertised a public hearing for Monday, June 20,
2011, at 7:00 p.m., or as soon thereafter as the matter may be heard, in the City Council
Chamber, Room 450, Noel C. Taylor Municipal Building,215 Church Avenue, S. W., on the
request of the City Planning Commission and The Branch Family, LLC, to rezone properties
located on Wasena and Winona Avenues, S. W., 8th Street and Kerns Avenue, S. W., from
1-1, Light Industrial District, and 1354 8th Street, S. W., from IN, Institutional District,
conditional, to UF, Urban Flex District, for the purpose of encouraging mixed use
development that is compatible with adjoining residences, existing businesses, and the
Roanoke River Greenway.
For your information, I am enclosing copy of a notice of public hearing. Please review the
document and if you have questions, you may contact Steven J. Talevi, Assistant City
Attorney, at 540-853-2431.
It will be necessary for you, or your representative, to be present at the June 20th
public hearing, Failure to appear could result in a deferral of the matter until a later
date,
Sincerely,
~m. {'ro?Jyt)
Stephanie M. Moon, MMC }
City Clerk
SMM:ctw
Enclosure
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: c1erk@roanokeva.gov
JONATHAN E. CRAFT
Deputy City Clerk
STEPHANIE M. MOON, MMC
City Clerk
June 13,2011
CECELIA T. WEBB
Assistant Deputy City Clerk
To Adjoining Property Owners
Ladies and Gentlemen:
Pursuant to provisions of Resolution No. 25523 adopted by the Council of the City of
Roanoke on Monday, April 6, 1981, I have advertised a public hearing for Monday, June 20,
2011, at 7:00 p.m., or 'as soon thereafter as the matter may be heard, in the City Council
Chamber, Room 450, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., on the
request of the City Planning Commission and The Branch Family, LLC, to rezone properties
located on Wasena and Winona Avenues, S. W., 8th Street and Kerns Avenue, S. W., from
1-1, Light Industrial District, and 1354 8th Street, S. W., from IN, Institutional District,
conditional, to UF, Urban Flex District, for the purpose of encouraging mixed use
development that is compatible with adjoining residences, existing businesses, and the
Roanoke River Gree.nway.
This letter is provided for your information as an interested property owner and/or adjoining
property owner. If you have questions with regard to the matter, please call the Department
of Planning, Building and Development at 540-853-1730.
If you would like to receive a copy of the report of the City Planning Commission, please call
the City Clerk's Office at 540-853-2541.
Sincerely,
A9R~ dol- 9U>0
Stephanie M. Moon, MMC }"
City Clerk
SMM:ctw
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S, W" Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: cIerk@roanokeva.gov
JONATHAN E. CRAFT
Deputy City Clerk
STEPHANIE M. MOON, MMC
City Clerk
CECELIA T. WEBB
Assistant Deputy City Clerk
June 20, 2011
Rebecca Cockram, Secretary
Roanoke City Planning Commission
Roanoke, Virginia
Dear Ms. Cockram:
I am enclosing copy of Ordinance No. 39149-062011 approving the Countryside Master
Plan dated May 19, 2011, as amended at the Planning Commission public hearing held
on May 19, 2011, and amending Vision 2001-2020, the City's Comprehensive Plan, to
incorporate the Master Plan as an element of the Comprehensive Plan.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, June 20, 2011, and is in full force and effect upon its
passage.
Sincerely,
~hJ, GY)000
Stephanie M. Moon, MMC
City Clerk
Enclosure
pc: Christopher P. Morrill, City Manager
William M. Hackworth, City Attorney
Ann H. Shawver, Director of Finance
A
~~ ~'i"
\~df:'r
'_'~ .t..'
~' :l
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 20th day of June, 2011.
No. 39149-062011.
AN ORDINANCE approving the Countryside Master Plan dated May 19, 2011, as
amended at the Planning Commission public hearing held on May 19, 2011, and amending
Vision 2001-2020, the City's Comprehensive Plan, to incorporate the Master Plan as an element
of the Comprehensive Plan; and dispensing with the second reading by title of this ordinance.
WHEREAS, on May 19, 2011, the Countryside Master Plan dated May 19, 2011 (the
"Plan"), was presented to the Planning Commission;
WHEREAS, the Planning Commission held a public hearing on that date and
recommended adoption of the Plan and amending Vision 2001-2020, the City's Comprehensive
Plan, to incorporate the Master Plan as an element of the Comprehensive Plan; and
WHEREAS, in accordance with the provisions of SI5.2-2204, Code of Virginia (1950),
as amended, a public hearing was held before this Council on June 20, 2011, on the proposed
Plan, at which hearing all citizens so desiring were given an opportunity to be heard and to
present their views' on such amendment.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke as follows:
1. That this Council hereby approves the Countryside Master Plan dated May 19,
2011, as amended at the Planning Commission public hearing held on May 19, 2011, and
amends Vision 2001-2020, the 'City's Comprehensive Plan, to include such Countryside Master
Plan as an element thereof.
2. That the City Clerk is directed to forthwith transmit attested copIes of this
ordinance to the City Planning Commission.
(J_A,..,.,pnr1 \Tic-;nn ?nnl_')(\')(L;n,...lnrlp rrmn1-r'\lco;r1.... 1\A<.:ro'-"t....... PI'.)" ..1"",
3. Pursuant to the provisions of S12 of the City Charter, the second reading of this
ordinance by title is hereby dispensed with.
ATTEST:
~~:r1D~
()_AtTlPnr1 V1~inn ?()()l_')(\?(kin,..lllrlp rnnntr"c;r!p M~ctpT' Pl<;ln Ani"'
CITY COUNCil AGENDA REPORT
To:
Meeting:
'\
Subject:
Honorable Mayor and Members of City Council
June 20, 2011.
Amendment of Vision 2001-2020, the City's comprehensive
plan, to include the Countryside Master Plan, a plan for the
redevelopment of the former Countryside Golf Course, now
owned by the City of Roanoke,
Planning Commission Public Hearing and Recommendation
The Planning Commission held a public hearing on Thursday, May 19, 2011,
The Commission made three amendments to the plan and voted 5-0 to
,recommend adoption of the plan, as amended (Mr. Van Hyning and Mr. Futrell
being absent),
Background:
The Countryside Master Plan process began in summer 201 0 with an extensive
public involvement phase that concluded in September 2010, Staff briefed City
Council on the results of that process and Council authorized staff to develop a
master plan with the Planning Commission in an active role of guiding
development of the plan.
The Commission and staff met in six special work sessions between October
2010 and February 2011 to discuss and review the plan as it evolved, Citizens
from the surrounding neighborhood attended all work sessions and were given
an opportunity to ask questions and provide input through open discussion
with the Commission, Staff continued to revise the plan in response to the
Commission's direction, Planning staff organized a well-attended open house
in January to give stakeholders an opportunity to review and comment on
various development alternatives,
The Commission forwarded a draft of the plan to City Council in March 2011 for
initial review and comment. City Council referred the plan back to the
Commission to begin the process of adopting the plan as a component of
Vision 2001-2020. The Commission voted in April 2011 to schedule a public
hearing to consider the plan,
Six citizens addressed the Commission at its public hearing and cited various
concerns about aspects of the plan, The minutes are attached to this report to
provide City Council with the entire scope of public comments and the resulting
discussion among Commission members,
Following the public hearing, the Commission voted to include these
amendments to the plan: .
1. Added a sentence on page 26 to consider adding trail connections from
the dead ends of Dansbury Road and Fairhope Road to the greenway,
2, Added a topographic and drainage pattern map (page 29 in the amended
version of the plan)
3, Added a sentence on page 20 to note that the recreation area should
include both neighborhood and community park areas,
Considerations:
The plan calls for a new neighborhood to be developed carefully within the
context of existing neighborhood development, The development will feature a
mix of uses with close access to natural areas, parks, and trails that are woven
into the fabric of the development. The plan includes these elements:
. Master plan maps showing land use and street arrangements with detail
for each planning area,
. Greenway corridor and trail system map.
. Environmental considerations such as stream restoration, tree
preservation, and natural drainage.
. Development strategy on how the master plan is to be used as the
general guide to specific plans for development.
. Implementation plan for soliciting proposals and prioritizing construction
of public amenities,
. Public improvements such as greenways, parks, and constructed natural
areas.
. Design principles s,uch as design of buildings, layout of streets, and
arrangement of land uses.
· Design studies showing the background work of scaled drawings to test
ideas,
The outcome of the plan will be a coordinated development of a mixture of
~ri1o~ng"range time period.
Angela Penn, Chair
City Planning Commission
2
cc: Chris Morrill, City Manager
William M. Hackworth, City Attorney
Steven J. Talevi, Assistant City Attorney
3
City Planning Commission
May 19,2011
Excerpt of Minutes Regarding the Countryside Master Plan
4. Amendment of Vision 2001-2020, the City's comprehensive plan, to
include the Countryside Master Plan, a plan for the redevelopment of the former
Countryside Golf Course, now owned by the City of Roanoke.
Mrs. Penn read the item into the record.
Mr. Chittum presented the staff report (attachment 2). He stated that staff
recommended approval of the plan and asked the Planning Commission to make a
positive recommendation to City Council.
Mr Chittum said that Mr. Williams suggested an amendment to the draft plan and he
drafted the language and sent that to all the members of the Commission bye-mail. He
stated that the language to be added to page 26 as the fourth sentence in the first
paragraph was: In addition to providing connections from the natural areas, there
should be short connections providing pedestrian and bicycle links from the dead ends
of Dansbury Drive and Fairhope Road.
Mrs. Penn asked for members of the audience who wanted to make comments to come
forward and state their name and address.
Tom Kaine of 1826 Landon Road complimented the Planning Commission on the
process that they had gone through. He asked them to reincorporate the analysis that
showed drainage patterns and elevations and topographic information and stated the
map was critical to public understanding. He stated that he wanted them to adopt
hydrologic performance standards. He stated that he wanted to see them to commit the
property for housing development totally. He gave a copy of information to the
Commission (attached)
Mike Higgins of Countryside Road gave the Commission some information (attached)
about a poll of members' feelings about the placement of housing. He stated that they
were attracted to the neighborhood originally because of the green space and not golf.
He stated that the housing across the street cut them off from the natural space. He
stated he wanted them to leave the space and put the houses on either end.
Ms. Katz stated that the center would have the view of the greenway and the houses on
the edge would have the view of houses.
Mr. Higgins stated that the houses on the ends would still have a weak perspective and
not be shut out. He stated that the preferred option was to build up on the hill.
, City Planning Commission Minutes
May 19, 2011
Page 2
Valerie Garner of 2264 Mattaponi Drive, President of Countryside Neighborhood
Alliance, thanked Mrs. Penn from coming to their last meeting and thanked the entire
Commission for their hard work. She stated that the neighbors should be part of the
evaluation team. She stated that they are neutral on supporting the plan and stated
there were things about it they liked and things that they don't like. She stated that they
had concerns about the statement that there weren't assurances that the plan wouldn't
be amended in the future. She stated that the large recreational area is too large and
they already had a problem with the William Fleming PA system. She stated that
Countryside Drive goes directly into the recreational area. She stated that Parks and
Recreation was drawing a plan of the natural area and they would like to be included
and wanted to make sure the height of what grows there wouldn't cause a safety
problem. She stated that they wanted the stand of trees to remain at the park at the
corner of Lewiston and Ranch so they are protected from the flashing lights at the
Airport. She stated realtors had told her that the value of their homes had been cut
because of the golf course. She stated that she liked the natural areas and was
concerned about the central area and the density of it. She stated that the community
resource officer brought a list of crimes and their concern with building dense would
bring more crime.
Mr. Hale stated that on page 30 it talks about the balance between developer
confidentiality and public transparency and the concern was that, if they are not
members of the evaluation team, the public would not know what was going on. He
asked about the makeup of the evaluation team.
Mr. Chittum stated that the evaluation team talked about in the plan is a City staff team,
and further stated that the Planning Commission would have a role in reviewing
proposals and the community would be informed about what was on the table and be
able to comment. He stated that they are working out that process and had not yet
worked out all the details. He stated that the transfer of property is public and may work
out a process where the content is releasable and could be sent out to the
neighborhood group, but not have everything on the table about the developer, and that
is tentative at this point. He stated that he agreed that weighing in on the content of the
proposals was important.
Mr. Hale asked Ms. Garner if they voted on the plan.
Ms. Garner stated no.
Mr. Hale asked what they didn't understand about the plan conceptually.
Ms. Garner stated that she didn't understand some of it and thought a summary would
. have been easier to understand. She referred to the new zoning amendment and how
that would affect the plan.
Mr. Hale stated that she stated that her property values diminished with the golf course.
, City Planning Commission Minutes
May 19, 2011
Page 3
Ms. Garner stated yes.
Mr. Hale asked if she agreed that now there was a plan being proposed with mixed use,
mixed density, and amenities, then the diminution of values could improve.
Mr. Garner stated no because she didn't know what improvements would be made.
She stated that they now had hay where the golf course was.
Mr. Hale stated that manicured lawns would be better than a hay field.
Ms. Garner stated in certain areas.
Mr. Williams stated that at the first meeting after staff made a presentation to City
Council about uses, several people made a point of stating that we don't care what you
do over the hill in the central area but leave Gountryside and Mattaponi alone. Based
on the input and the prevalent design patterns and suburban streets, the preliminary
designs for the 1ih fairway looked like they were cramming things in, he [Mr. Williams]
backed them up and felt we should look for ways of naturalizing to keep the financial
burden off of Parks and Recreation and concentrate on the development needed to pay
for all that and to support the other things like community market, small village center, to
concentrate that density centrally. He asked what changed to cause people who
originally started out saying we don't care what you do in the central area.
Ms. Garner stated the connecting streets, Countryside and Mattaponi. She stated that
the first study was more practical idea where Ferncliff was going straight through to
Peters Creek.
Mr. Williams stated that she objected to the connectivity. He stated that she mentioned
the apartments.
Ms. Garner stated that the apartments and their neighborhood heard about Section 8
housing and they don't need any more apartments and didn't want more crime. She
stated that the plan stated that it can be amended and has changed from 2005
drastically. He stated that in the beginning they wanted to sell the whole property.
Mr. Williams stated that her real concern was with the implementation phase and as we
get to the details we will see a gradual shift of quality of the housing.
Ms. Katz stated that the fear is of implementation and the plan itself is not a problem.
Ms. Garner stated that she didn't think an urban center there was a reality. She stated
that the original design might be more ofa reality. She stated that more green space
rather than density is desirable.
Ms. Penn stated that the concern wasn't that there are apartments but of a mass
development of large mult'ifamily two to three story structures with apartments in it.
, City Planning Commission Minutes
May 19, 2011
Page 4
Ms. Garner stated that she didn't fear Section 8 but some neighbors do. She stated that
. the names of the developers wasn't important, just what they were proposing was.
Mr. Williams stated that her concern with having someone on the evaluation team is that
you not be put into a position where decisions are made and then it is too late to make a
change.
Ms. Garner stated that Kissito might have been rejected anyway, but we want to see
what they are rejecting just as much as what they are considering.
Mrs. Penn stated that the concern regarding the plan being changed, and if there are
changes, it would come back to a public process.
Mr. Chittum stated that he didn't want the perception that the plan is an absolute
promise that lasts forever. [The City] has amended neighborhood plans to respond to
changing conditions and everyone needs to understand that it may be necessary and
wise to amend it, and they didn't foresee it now, but wanted it understood. He stated
that an amendment goes through two public hearings and they have a good track
record of gong back to the neighborhood when they are amending plans. He stated that
it was their attempt to be up front that it may change in the future and Colonial Green
was an example and they were getting a better plan as a result.
Mrs. Penn stated that she wanted them to hear from staff and that it wouldn't be
changed without going through a public process.
Mrs. Garner stated that she would like the planning department to community with them
and when she asks a question for them to respond straight forward so they can trust
them.
Susan Hall of Ranch Road stated that she was the Countryside Neighborhood Alliance
treasurer and made a suggestion that a confidentiality statement be signed by anyone
on the review team. She asked them to reconsider the number of houses across the
street on Countryside and have the green space in the middle. She stated that they
were excited about the trails. She asked them to consider the request from the
Countryside neighbors regarding the roads, and if there are ball fields at the top of the
hill, and asked that they not open the roads until a development plan is made for the
area. She stated that the City purchased property for a super library and she stated that
the property on top of the hill would be a good place for the library.
Mr. Williams stated that her suggestion for the library was an excellent suggestion. He
stated that they have a street design manual that provides principles that neighbors can
insist on for better street design. He stated that the developer would be developing the
streets.
, City Planning Commission Minutes
May 19, 2011
Page 5
Sarah Higgins of Countryside Road stated she had been involved in the process from
the beginning and when the golf course was sold they formed their neighborhood
alliance. She stated that she wanted her house to continue to be valuable. She stated
that they had enough apartments, and that the plan was pretty good overall and she
liked the ball fields. She stated that the neighbors on Countryside are against having
houses across the street since no one else is getting houses in their view shed of the
greenway and thought it would lower their values. She stated that the houses at the
end would be better and stated it would be better to postpone it and don't develop
across from Countryside. She liked the idea of the library
Clay Dawson of 3720 Laurel Ridge Road stated that he had lived there since 1998 and
had seen major changes to the golf course. He stated that he was President of
Northwest Recreational Club and President of the Youth Athletic Council for Parks and
Recreation and they support the recreation plan because of the shortage documented in
the master plan for gyms and fields. He stated that putting recreation at Countryside
was good for the neighborhood and opportunity kids to exercise and they could endorse
the plan.
Mr. Williams asked the difference between a neighborhood and community ball field.
He and asked which type,would be more beneficial.
Mr. Dawson stated that a combination of both would be good.
Mrs. Penn asked for others who wanted to speak.
Mr. Garner stated that the entire neighborhood was in favor of the library proposal.
Ms. Katz stated that it was' important that it states that the plan can be changed
because if something like this does come up that is a benefit to the plan, the revision
could be made and brought to the group and to the public.
Mr. Hale stated that Ms. Higgins stated that she was a stakeholder in the plan, and
asked if to a lesser extent, that all taxpayers are stakeholders.
Ms. Higgins stated yes, but that she had a bigger stake in the neighborhood, and stated
that since the City bought the golf course, which was a mistake in her opinion, yes.
Mrs. Penn asked for further public comment. Hearing none, she closed the public
hearing and asked for comment from the Commission.
Ms. Higgins asked to make another statement and stated that very few other tax payers
from other parts of the City came to the meetings.
Mr. Scholz stated that regarding her statement about the mistake of the City purchasing
the golf course, he stated that it gave them more control over what is happening out
. City Planning Commission Minutes
May 19, 2011
Page 6
there, and her ability to affect what goes out there is in a much better position with the
City in control.
Mrs. Penn stated that they had one suggestion regarding page 26, and request to
Countryside and the number and placement of the homes, and the request was to either
move them from the center and place on the ends or not place the houses there at all.
Mr. Williams asked about the adoption of hydrological standards and asked if that would
typically be part of the development review process.
Mr. Chittum stated that he thought it meant their stormwater management ordinance
and Mr. Kaine was referring to Best Management Practices. He stated that in the plan
they that do not want the rip-rapped detention ponds and ditches. Rather, the drainage
approach should be very natural, with retention ponds and other practices that filter
water and improve water quality as it leaves the site, which would help Lick Run. He
stated that in evaluating proposals we have clearly communicated that we want
developers to go above and beyond the standard engineering input/output approach to
stormwater management.
Ms. Katz stated that they had addressed it in the plan and the stormwater management
and water quality issues are regulated and much more stringently than they have been
in the past.
Mr. Williams stated that he also requested that they incorporate the topographical map
with the drainage areas.
Mr. Chittum stated that he had drawn the map and was willing to include it in the plan
and it was acceptable and desirable.
Mr. Scholz stated that one of the comments at their work session about putting some
gaps between the houses was a good idea and he would like to see single family on
that side of Countryside and keep the density and go to zero-lot-line houses that shared
a common wall, and free up more opening and keep that visual, was a good idea.
Mr. Chittum stated the plan could address and accommodate that, but now they weren't
drawing lot lines with that level of detail. He noted that he amended some of the
language that such details were to be determined. What was illustrated on the map was
a concept and the details could be addressed when evaluating it at the proposal level.
Mr. Scholz stated that he wanted to be sure that that development expectation was
there up front.
Mr. Williams stated that the comment that was mentioned on page 16 about 19-25
single homes.
, City Planning Commission Minutes
May 19, 2011
Page 7
Mr. Chittum stated that that was a range and it might be 19 and it might be 25, and most
likely would be in between those two numbers; it was a matter of how the lot patterns
related to the green areas..
Mr. Williams asked if it was appropriate to add a statement that says a desirable effort
to preserve the view shed.
Mr. Chittum stated that many don't mind houses across the street and he wasn't sure
what preserving a view shed would mean.
Mrs. Katz stated that there was language on page 16 to have greenway connections
from Countryside to the natural areas gives the developer a heads up that they can't
have fence on fence and that we are looking for something a little more public.
Mr. Scholz suggested that they make the changes one at a time.
Mr. Williams made a motion to include the following sentence on page 26 of the plan:
In addition to providing connections from the natural areas, there should be short
connections providing pedestrian and bicycle links from the dead ends of Dansbury
Drive and Fairhope Road. He stated that preceded the sentence starting "A circuit of
walking trails"....
Mr. Scholz seconded the motion.
Mr. Chittum asked if that motion included the topographic map.
Mr. Williams amended the motion to inclusion of the topographic map with the indication
of water draining lines.
Mr. Scholz seconded the motion.
Mrs. Penn asked Mrs. Cockram to call the roll.
Mr. Hale yes
Ms. Katz yes
Mr. Scholz yes
Mr. Williams yes
Mrs. Penn yes
Mrs. Penn stated that they had an amended motion and she stated that regarding
Countryside Drive regarding the development pattern and also suggestions made about
more access to the green space.
Mr. Scholz stated that he was fine as long as the wording maximize openness and
preservation view shed he was okqy with the plan as written.
, City Planning Commission Minutes
May 19, 2011
Page 8
"
Mr. Chittum stated that anything that is not recreational will need a rezoning and the
Commission would evaluate the proposals.
Mr. Scholz stated that it is now zoned recreatio,nal and open space.
Mrs. Penn asked for further comments.
Mr. Williams stated a concern was that these lots are already in place and is an
opportunity for early development and is that the primary focus of staff.
Mr. Chittum stated that the existence of the infrastructure and the ability of a developer
to come in and put in street trees and sidewalks, and then they would have conforming
street frontage, the curb and pavement is already there and the utilities are already in
the street, so they would see that as an attractive development opportunity.
Mr. Scholz stated that they would be better off having the development across
Countryside done now and have more control if that was done now and not being done
fifteen years down the road.
Mr. Williams stated that this isn't the only place where people have view shed concerns.
He asked when do they get to a point in taking out pieces of the prospective plan and
then the City can no longer afford the other amenities that could be beneficial to attract
people.
Mrs. Penn stated that she didn't hear any amendments [regarding development along
Countryside Road] and proceeded to other concerns regarding athletic fields and
Countryside being a thoroughfare.
Mr. Williams stated that Mr. Dawson stated this expectation was a mixture of
neighborhood and community type amenities and he thought that was a reasonable
request. He stated that of all the concerns raised, he stated that community ball fields
are income producing for Parks ~nd Recreation, they don't function well as amenities for
children in the area, and asked if there was any desire to make a specific statement in
the plan.
Ms. Katz stated a mixture, and now it states four fields.
Mr. Williams stated that it was the hosting tournaments and asked if they would be
comfortable with a mix.
Mr. Scholz stated that he would leave it up to Parks and Recreation as to what the mix
was.
Mr. Talevi asked if those were terms in the plan.
, City Planning Commission Minutes
May 19, 2011
Page 9
Mr. Williams stated it was a defined term in parks and recreation and Mr. Underwood
could clarify that.
Donnie Underwood, of Parks and Recreation stated that in the Master Plan they have
design principles and it was adopted into the Comprehensive Plan and neighborhood
facilities are unstructured facilities with no lights for free play, and the community
faculties are larger athletic facilities for community play. He stated that there was a
deficit of ten soccer fields and they a full size soccer field is about 110 yards by 70
yards wide.
Ms Katz asked if this plan should note the differentiation and stated that there be a
mixture of community and neighborhood fields.
Mr. Underwood stated he thought so.
Mr. Scholz asked if they could add a sentence at the end of the second paragraph on
page 22 that recreational facilities should be both community and neighborhood
oriented.
Mr. Chittum stated that the plan has two recreational areas. One is athletic fields and a
smaller scale neighborhood park is a minute walk away along a planned greenway
connection. He stated that it has community park elements and we used the term
athletics. He stated that they are not occupying the same space. He stated that if they
wanted to get the four athletic fields plus other neighborhood park elements, then the
area for other development gets smaller.
Mr. Scholz stated a neighborhood park could just be benches.
Mr. Williams referred to Huff Lane Park that had two ball fields that had lights and not
regulation fields, used by neighborhood children and they were replaced by regulation
lights and fields and recreational teams. He stated that it is not the distinction between
structured and nonstructured but the scale 'and type of the activity and thought it was
appropriate to say in the larger recreation space that it is wise to say they wanted to see
a mixture of the facilities.
Ms. Katz agreed and stated that it didn't change the percentage.
Mr. Scholz stated that he agreed.
Mr. Hale stated that the plan could accommodate either and asked if there were any
ordinances that precluded neighborhood kids from using a community athletic facility.
He stated that there was enough land mass for four regulation size soccer friends and a
neighborhood facility in the optional area.
Mr. Chittum stated that it would depend on whether or not you kept the tennis building
and you would run out of room.
City Planning Commission Minutes
May 19, 2011
Page 10
Mr. Hale also asked if this was subject to rezoning.
Mr. Chittum stated that it would go through a public process of the land disposition, but
would not need a rezoning unless they did something not permitted in the ROS District.
Mr. Underwood stated the soccer program is 95% children.
Mr. Williams asked if he envisioned the fields as soccer fields.
Mr. Underwood stated that he thought they would, but he hadn't spoken to the
neighborhoods yet.
Mr. Williams asked what process they would use in talking to the neighborhoods.
Mr. Underwood stated that once they got approval to move forward, they would have a
public input process. He stated that they gather input and benchmark the public
perceptions against our needs analysis and the master plan.
Mr. Chittum stated that they were still working out the details, and they had one tract of
development of the property for houses and business development and the other is the
public infrastructure improvements and they have $1.5 million set 'aside in the CIP and
that [amount of funding] will not build all of what is called for in the plan. He stated that
they would have to work with the Planning Commission and the community to see what
they wanted to see first and what is most important. He stated that Parks and
Recreation was putting together costs estimates and then they can make an informed
decision about the priorities and how far the money can go. He stated that that money
does not go far when building greenways.
Mr. Underwood stated that a greenway trail with no improvements was about $31 a
linear foot.
Mr. Scholz made a motion to amend the plan to include a sentence that says athletic
infrastructure addresses both community neighborhood and park areas.
Mr. Williams seconded motion
Mr. Chittum clarified the sentence to read: athletic infrastructure include both
community and neighborhood park areas.
Mr. Hale asked if a neighborhood park area is a defined term.
Mr. Underwood stated that it was a defined term as an area that is free and open to the
pubic to participate in an active or passive way.
, City Planning Commission Minutes
May 19, 2011
Page 11
Mr. Hale asked if this motion precluded building out for athletic fields if they wanted to
have tournaments.
Mr. Underwood stated that it did not preclude that.
Mr. Chittum stated that they would go to the Parks and Recreation Master Plan for
guidance on the terminology.
Mr. Scholz stated it was on page 22 after the first paragraph.
Mr. Chittum asked where the sentence would go.
Mr. Scholz stated to add it to the end of that paragraph.
Mrs. Penn stated that they had a motion to amend the amended motion and asked for
the roll to be called.
Mr. Hale yes
Ms. Katz yes
Mr. Scholz yes
Mr. Williams yes
Mrs. Penn yes
Mrs. Penn asked for further discussion and stated that they would vote on the amended
motion.
Mr. Hale yes
Ms. Katz yes
Mr. Scholz yes
Mr. Williams yes
Mrs. Penn yes
Mrs. Penn stated that the matter goes to City Council with a positive recommendation.
( Agenda Item No, V,A.
PLANNING COMMISSION AGENDA REPORT
To:
Meeting:
Subject:
Chair and Members of the City Planning Commission
May 19, 2011
Amendment of Vision 2001-2020, the City's comprehensive plan, to
include the Countryside MasterPlan, a plan for the redevelopment of
the former Countryside Golf Course, now owned by the City of
Roanoke,
Recommendation
Staff recommends adoption of the Countryside Master Plan as a component of the
Vision 2001-2020 Comprehensive Plan.
Background:
The Countryside Master Plan process began in summer 2010 with an intensive public
involvement phase that concluded in September 2010. Staff briefed City Council on the
results of that process and Council authorized staff to develop a master plan with the
Planning Commission in an active role of guiding development of the plan.
The Commission forwarded a draft of the plan to City Council in March 2011 for initial
review and comment.. City Council referred the plan back to the Commission to begin
the process of adopting the plan as a component of Vision 2001-2020. The
Commission voted in April 2011 to schedule a public hearing to consider the plan.
Considerations:
The plan calls for a new neighborhood to be developed carefully within the context of
existing neighborhood development. The development will feature a mix of uses with
close access to natural areas, parks, and trails that are woven into the fabric of the
development. The plan includes these elements:
· Master plan maps showing land use and street arrangements with detail for each
planning area,
. Greenway corridor and trail system map.
. Environmental considerations such as stream restoration, tree preservation, and
natural drainage.
. Development strategy on how the master plan is to be used as the general guide
to specific plans for development.
. Implementation plan for soliciting proposals and prioritizing construction of public
amenities.
· Public improvements such as greenways, parks, and constructed natural areas.
(
"
(
. Design principles such as design of buildings, layout of streets, and arrangement
of land uses.
. Design studies showing the background work of scaled drawings to test ideas.
The outcome of the plan will be a coordinated development of a mixture of uses on the
property over a long-range time period.
Chris Chlttu , gent
Roanoke City Planning Commission
cc: Chris Morrill, City Manager
William M. Hackworth, City Attorney
Steven J. Talevi, Assistant City Attorney
2
L/c.~ /fun
WATERSHED ASSOCIATION, INC.
Roanoke City Planning Commission, May 19, 2011
Currently, the 43 page on-line Countryside Master Development Plan does not
include the map showing topographic lines, floodplains, wetlands, etc. that has been
part of the site analysis. Understanding that Roanoke exists in nature is essential to
the public's ability to make judgments about development options placed before
them. The topographic and drainage site analysis should be included in the final
report along with a map showing the position of the Countryside property in context
of the entire Lick Run Watershed, Understanding the relationship of the Countryside
property to downstream flooding and to the potential for averting or mitigating,
downstream flooding is essential.
Re: ... urban design principles specific to the Countryside property to guide
environmental protection, orienting features, general arrangement. mobility,
development forms, and amenities.
... Stormwater management is important to any development, but is
especially important here given the proximity to Lick Run. Nontraditional
stormwater systems that are natural and form amenities for the community
should be employed. There are numerous strategies such as Light Imprint
and Low Impact Development that favor a dispersed and natural system over
piping to constructed rip-rap-Iined detention basins. Such systems are often
less expensive to construct and maintain, but they do require creativity and
careful planning. Existing natural drainage areas are reserved in anticipation
of serving these functions.
Roanoke should establish hydrologic performance standards for development of
its Countryside property as a demonstration model for safe, healthy, prosperous and
peaceful future development in the city's and the region's watersheds. Unlike when
is dealing with private property, the city has the opportunity to establish the highest
and best development standards for Countryside and to show the public that they
can be achieved. Permeable street pavements and vegetated roofs should be
demonstrated and tested. Demonstration grant funding may be available.
Re: Successful proposals may not look exactly as shown on the plan, but
they must adhere to critical design principles and specified land uses.
Roanoke should be very sure that it has fully evaluated its need for additional high-
quality employment to build the city's economy before it commits itself to additional
housing development. There is no contemporary market demand for the latter. It
would be better to reserve judgment on ~pecifying land uses by banking the land
available in the "Central" area,
Countryside Master
Development Plan
As amended and recommended
by the Planning Commission
May 19, 2011
Contents
Introduction
Planning Approach
4
Greenway & Trail System
26
Development Strategy
30
Public Improvements
31
Design Principles
Appendix A
Acknowledgements
Introduction
The City of Roanoke purchased the Countryside Golf Course property in November
2005. The golf course was closed in winter 2010 and City planning staff initiated
a public participation process to identifY potential reuse options. Throughout July
and August 2010, six community meetings were held to get input. Staff also hosted
meetings with other stakeholders such as economic development professionals, devel-
opers, and Realtors. The process culminated with a briefing to City Council, who
'-
authorized a six-month master planning process.
Work on the master plan began in October 2010, with the Planning Commission serv-
ing as the advisory body for the project. The Commission met in eight work sessions,
including an open house at William Fleming High School. Citizens living near the
property attended all the work sessions and were given an opportunity to comment
and ask questions throughout the process. The Commission began the planning pro-
cess in October by walking the property. A number of nearby residents joined in the
walk and discussed issues and concerns with Commissioners along the way.
'.
Countryside residents join the Planning Commission on a walking tour of the land.
Page 1
Plan Summary
This plan recommends the property be developed as a new mixed use neighborhood
set within the context of other neighborhoods and existing development. This model
is consistent with and implements the Vision 2001-2020 Comprehensive Plan and the
Strategic Housing Plan, which recommended tried-and-true traditional patterns that
sustain value over generations.
The challenge is to plan an infill development within an existing neighborhood
context. Unlike greenfield development, this plan must respond to the street patterns,
terrain, and buildings that already exist. Moreover, the existing neighborhood fabric
must be respected.
Time and again in the public meetings, citizens cited loss of open space and natural
areas provided by the former golf course as their principal concern. This plan restores
and enhances those amenities and furthermore makes them publicly-accessible. The
community will have natural areas well-connected by a system of trails as well as
new recreation opportunities needed in this part of Roanoke. Over half of the prop-
erty's 139 acres will be dedicated to open space uses such as recreation, agriculture,
preservation, and natural areas. An additional 71 acres owned by the Roanoke Re-
gional Airport Commission, though not publicly-accessible, will be open space.
The Central area features a cluster of mixed residential development with a wide
variety of housing types bracketed by a neighborhood park, a community park, and
preservation areas. Space is reserved for a small neighborhood center to evolve as
residential and other commercial development occurs.
The local food movement will be bolstered by including agriculture as a peripheral
use and a community market as a central use. Including agriculture in a neighborhood
may be a new idea for Roanoke, but the idea has worked as an element of new devel-
opment in other parts of the country.
Actual development of the residential, employment, agricultural, and neighborhood
commercial uses will be carried out by private sector developers. Some of the larger-
scale recreational uses could be developed by the private sector in partnership with
the City.
Page 2
Distribution of uses
Airport property not included
Distribution
of uses by
planning area
Total * 20 28 15 18 12 45 139 100%
*Discrepancies in addition due to rounding
Note: Airport property not included
Page 3
Planning Approach
The planning approach was guided by the development principles and policies of the
Vision 2001-2020 Comprehensive Plan, which advocate the best of familiar tradi-
tional development patterns in new development. Other plans such as the Parks and
Recreation Master Plan (2007), the Peters Creek North Neighborhood Plan (2002),
and the Roanoke Valley Conceptual Regional Greenway Plan Update (2007) also
provided valuable guidance to the process.
The first task was to draft a set of urban design principles specific to the Countryside
property to guide environmental protection, orienting features, general arrangement,
mobility, development fonus, and amenities. The commission identified these prin-
ciples as critical:
· Use land efficiently by deliberately designating the use of all spaces-wheth-
er for building, parks, or preservation.
· Preservation areas such as riparian buffers, floodplains, wetlands, steep
slopes, and existing wooded areas should be designated as areas to remain in
a natural state (allowed to revert to a natural state).
· Residential diversity should be provided through a variety of dwelling types
that allow people of different life styles, ages, family composition, income
levels, and tastes to live in close proximity and to interact with one another.
· Street connectivity, New development should have streets that provide con-
nection, pedestrian amenities, and have minimum pavement width. Consider
extension of existing public dead-end streets where appropriate.
· Recreation facilities should be integrated into neighborhood fabric rather
than set off from it.
C"""
Page 4
.
Commercial development should be small
in scale and provide opportunities for locally-
owned enterprise. Commercial buildings and
sites should be designed so there is no need to
separate or screen them from residential uses.
.
Future nei~hborhood center. Reserve land
area in a strategically appropriate place for a
future neighborhood center to provide oppor-
tunities to live, work, shop, play, and interact
in a neighborhood setting.
.
Ouality of housine should stress fonn, materials, finishes, and orientation,
rather than square footage.
.
Streets must be carefullv desiened as public spaces where vehicles travel at
neigh borhood-appropriate speeds.
Squares. parks. and civic space should be created deliberately as orienting
features for development. In turn, buildings fronting on them should define
their edges.
.
Create a center, The neighborhood should have a main orienting feature that
may be made up of multiple important features. This clear center of commu-
nity life can become so important that the area is known by it.
.
Urban a!!riculture. Consider urban agriculture as a use that can
~,.
development with a community market closely connected
food production.
.
Automobile parkine should be de-emphasized, broken
ules, and well-shaded by large trees. Consider on-street
available supply.
.
.
Allevs or narrow lanes should be used to provide access
cess to driveways or garages in the rear of houses.
Buildin~/Iot orientation should be considered so back-o
(e.g., trash collection, utilities, loading, delivery, and par
conspicuous locations.
.
.
/"" ,-:::': ::'d' ,,;,',' ~."'
Orientin!! features are buildings or amenities that peoplecari~iaedtitY ~1th
and help other development fall into place.
Page 5
· Main buildinl:s. Use main buildings as orienting features around which to ar-
range other development. Examples include commercial buildings, multifam-
ily buildings, places of worship, or institutional buildings such as a school,
recreation center, or community center.
The design principles guided development of this plan and should further guide the
evaluation of development proposals. The principles are included in their entirety as
part of this document.
Roanoke's lack of developable land means the Countryside property is too much of
an opportunity to settle for conventional development. Rather, the goal is to use the
best design principles to guide development of a unique new neighborhood that re-
sponds to the site, the goals contained in adopted city development plans, and existing
neighbors. New development should complement and add value to the neighborhoods
surrounding the property. The development pattern should enable people to live,
work, shop, and play within their neighborhood-as they do in many of Roanoke's
existing neighborhoods.
Once the principles were estab-
lished, the next step was to iden-
tify sensitive environmental areas
or assets and remove them from
consideration for development.
The property contains a multi-
tude of streams, ponds, wetlands,
wooded areas, and steep slopes
that are best left in their natural
state to become amenities for new
and existing development. These
areas were mapped and identified
as preservation areas. A portion of the, Laurel Ridge area is designated for preservation.
To aid in the planning process, seven distinct areas of the property were identified.
Each planning area was studied closely and evaluated for its development potential.
Many concepts were developed to test different arrangements of lots and buildings.
Daniel Dart, a landscape architect with Parks and Recreation, provided precision-
scaled drawings to show possible lot configurations and building placements. Care-
ful attention was paid to the areas lying between Ranch Road, Mattaponi Drive, and
Countryside Road because they directly abut stable single-family areas. The most
challenging area was the Central area because it is open to a multitude of uses and an
almost infinite number of arrangements.
Page 6
The Lick Run Phase III Greenway study recommend-
ed a route in the vicinity of the Countryside property.
Parks and Recreation staff studied possible routes for a
greenway and feeder trails.
Parks and Recreation staff were also heavily involved
in the planning process to identify opportunities to
integrate park elements into the neighborhood. After
testing several versions, the plan recommends two
parks: a small-scale neighborhood park just west ofthe
, neighborhood center and a medium-scale community
park adjacent to William Fleming High School to take
advantage of the proximity to the school. The neigh-
borhood park would serve residents living within a half
mile and the community park would have a larger service area of several miles radius.
If athletic fields are included in the community park, they should be carefully sited
and designed to eliminate or minimize negative impacts such as light trespass and
noise. Room for a pocket park or civic square is reserved next to the neighborhood
center.
The Lick Run Phase 1II green way study recommends routes
through the Countryside property.
Stann water management is important to any development, but is especially impor-
tant here given the proximity to Lick Run. Nontraditional stormwater systems that
are natural and fonn amenities for the community should be employed. There are
numerous strategies such as Light Imprint and Low Impact Development that favor
a dispersed and natural system over piping to constructed rip-rap-lined detention
basins. Such systems are often less expensive to construct and maintain, but they do
require creativity and careful planning. Existing natural drainage areas are reserved in
anticipation of serving these functions.
Page 7
c
ca
-
a.
..
G)
..
en
ca
~
Page 8
~
q
Page 9
Laurel Ridge
The Laurel Ridge area consists of two development parcels designated in the map
to the right as A and C. These parcels should be developed with either single-fam-
ily dwellings, townhouse dwellings, or both. Because of the shape of the parcels,
most lots would need to be accessed via rear-access lanes. Parcel A has frontage on
two existing streets. Development studies showed the parcels could support up to 50
townhouses or 33 single-family dwellings.
The area between the two development parcels-designated as B-contains a former
irrigation pond, wetlands, and a stream. Development potential is limited by steep
slopes, forested areas, and floodplain. It should be designated as a preservation area
and allowed to revert to a natural state with the exception of the former tee box area,
which is ideal for a greenway trail head.
On Parcel A, the plan recommends exclusion of a small part ofthe northwestern cor-
ner because of the proximity and orientation of the home of the adjoining owner.
Elevation, proximity to the natural area, and adjacency to the open space of the RPZ
make these parcels attractive development opportunities. Parcel C is within a noise
impact area and may be a more attractive opportunity in future years.
The City should sell the land fee simple to a developer with zoning conditions or
conditions contained in a development agreement.
Page I 0
This study shows a poten-
tial scenario for single-
family houses fronting on
a green and accessed via a
rear-access lane.
Laurel Ridge
Page 11
Portland
This planning area consists of two parcels along the extension of runway 6/24. The
parcels are in the center of the noise impact area and are therefore not appropriate for
any residential use.
This area is ideal for commercial urban agriculture. A community fanners' market
should be established on or near the property.
The City should lease the land for 10 years and then re-evaluate interest in continu-
ing the use. The lease could be for a nominal sum with a purchase option if a lessee
would agree to provide and operate the community market as a catalyst to future
neighborhood commercial development.
Page 12
Portland
/
Page 13
Ranch-Mattaponi
This area lies between existing single-family and townhouse residential development.
The parcel is too narrow to support a conventional street with parcels on each side
because the resulting parcels would be very shallow. Moreover, most of this parcel is
impacted by airport noise. Airport studies, however, project that it will be outside the
noise impact areas by 2025. The western portion of this parcel will not be an attrac-
tive residential development opportunity for 10 or more years.
This plan recommends that the northeastern portion be developed as a neighbor-
hood park (depicted in solid green) and the frontage along Mattaponi and Lewiston
be reserved for a future small-scale neighborhood center. The remaining land should
be converted to passive natural area (medium green) that will not require intensive
maintenance. A naturalistic form of gardening called "edible forest gardening" would
be an ideal option.
The former cart path should serve as a feeder trail to the proposed greenway.
The natural area and neighborhood park should be retained by the City. Development
of the natural area, trail, and park will depend on availability of public funding. The
drainage and preservation areas, if used to support development, should be conveyed
to a developer with conditions restricting them to these uses.
Xeriscaping, using drought-resistant native
plants, could be used to ,provide a desirable
natural area with little or none of the long-
term maintenance requirements of turf grass.
Page 14
Ranch-Mattaponi'
Page 15
Mattaponi-Countryside
This area was the location of the former 10th and 11 th holes and lies between existing
single-family development. The land has frontage on two streets, with most frontage
lying on Countryside Road.
This plan recommends single-family residential development along the existing front-
ages of Countryside Road and Cove Road (depicted in pale yellow). The land area
could support 19 to 25 single-family dwellings depending on lot patterns. Lots should
be consistent with existing lot patterns found on Countryside Road. Two to three
single-family lots are recommended on the existing Mattaponi frontage.
The area of the fonner 10th and 11 th fairways, between existing and proposed devel-
opment, is too narrow to support additional development and should be retained as a
constructed natural area that will not require intensive maintenance. (medium green).
The former cart path could be adapted to serve as a feeder trail to the proposed
green way and fonn a circuit with the Ranch-Mattaponi trail. Green strips should be
reserved to provide access to the natural area and trail from Countryside Road and
Mattaponi Drive. These strips should contain defined trails feeding to the central trail.
The master plan illustrates the concept and general location of these green strips, but
the precise location, number, and size should be coordinated with a proposed devel-
opment pattern and evaluated as part of a development proposal. The goal is to strike
the best balance between maximizing the land available for new development and
maintaining the views that existing residents have into the open space.
Because of existing frontages and adjacency to strong existing single-family homes,
this area is among the most attractive development opportunities.
The City should consider fee simple sale of development lots. Sale should be with
zoning conditions or conditions contained in a development agreement that apply the
master plan design principles.
The natural area should be retained by the City, with development of the natural area
and trail dependent upon availability of public funding. The drainage and preserva-
tion areas, ifused to support development, should be conveyed to a developer with
conditions restricting them to these uses.
Page 16
Mattaponi-Countryside
'\
I
Page 17
Frontage
The Frontage planning area abuts Highland Farm Road, Tuckawanna Circle, and
Frontage Road. As the low point of the property and the route of Lick Run, a large
portion of the land should be designated for preservation and natural stonnwater
management. Approximately 22 acres are suitable for development. The pond at the
eastern tip of the property could be used as a natural stonnwater management feature.
This area should be oriented to uses that provide employment. The land is ideal for
light commercial such as offices, educational uses, and light industrial development
such as assembly. Buildings should be relatively small in scale. Residential uses
could be included in mixed use buildings. The eastern portion of the Central area
fronting on Tuckawanna Circle is designated for similar uses.
During the development of this plan, a new development broke ground in the Front-
age area on property adjacent to the Countryside property. Newbern Properties is
building a new 20,000 square foot office and warehouse building to be occupied by
lngersoll-Rand/Trane, solidifying the company's presence and employment genera-
tion in the area.
There is broad consensus that the barn and silo are iconic and should be preserved
and reused by an entity other than the City. The condition of these structures should
be thoroughly assessed to detennine if adaptive reuse is feasible.
The City should sell the developable land fee simple with zoning conditions or condi-
tions contained in a development agreement that apply the design principles.
Page I 8
Page 19
Central
The Central area is the most usable part of the property and has the most potential to
host a diversity of land uses. It contains the former clubhouse and a three-court tennis
building, both in fair to poor condition.
The plan recommends that most of the land be dedicated to new residential develop-
ment with a mixture of housing types to include single-family homes, townhomes,
and small apartment buildings. Different housing types should be woven together in
each block, thus the master plan diagram shows "Residential Mix." Apartment build-
ings should be small in scale and are most appropriate at street intersections to take
advantage of additional frontage for street parking. Roanoke's neighborhoods provide
many examples of successful mixing of housing types within the same block.
The 2007 Parks and Recreation Master Plan noted that Roanoke has a general short-
age of athletic fields for its population and specifically a 22 field deficit for soccer/
football fields. The property offers an opportunity to increase the supply of fields and
provide a venue for regional sports tournaments. A cluster of four fields is optimal for
hosting the tournaments that result in positive economic impacts by bringing visi-
tors to Roanoke. The southern portion of the Central area is identified as the optimal
location for recreational use geared toward athletics because of its easy access via
Ferncliff Avenue and its proximity to William Fleming High School. The area to the
east-designated as residential on the master plan- should be consid~red as an op-
tion for creating an expanded recreational area (indicated as area within the dotted
green line). With the addition of this optional area, the area south of the extension
Countryside Road could accommodate upto four athletic fields. The design and scale
of new athletic facilities should be carefully evaluated to ensure compatibility with
the surrounding land uses. Park infrastructure should include both neighborhood and
community park areas.
The Commission discussed the tennis building and determined that retaining it could
be considered only if significant improvements to its appearance are made beyond
simple rehabilitation. The metal-clad building should be refaced and improved with
. windows. Single-story additions could help step down the mass of the building and
help it fit into a neighborhood context. Several groups have expressed in using it as
part of an athletic complex.
Page 20
Central
Page 2 1
The northern portion should be reserved for future neighborhood commercial devel-
opment. The area is relatively small (about one block in length). The existing low
density development in the area is not likely to support such development now, but
could in the future as density builds up and Lick Run greenway is routed through or
near the site. The community market recommended on or near the Portland site could
catalyze development.
The former clubhouse may not be retained long-term because it occupies the location
of the future neighborhood center. It could serve a private-sector interim use over the
short term such as a market or meeting space, or it could be reconfigured to fit within
an evolving neighborhood center.
The land on the eastern part of the site fronting on Tuckawanna Circle is designated
forthe same type of commercial development described for the Frontage area.
The Commission considers a highly-connected street system to be a crucial feature
in the development of this portion of the site. The master plan diagram shows short
block lengths of 400 to 600 feet, which is comparable to blocks in Roanoke's tradi-
tional neighborhoods.
The proposed street system will provide mobility for the new neighborhood and en-
hance connectivity of existing residents in the area. Ferncliff is effectively extended
north to Lewiston. Such a connection has caused concern among residents partici-
pating in the planning process, so the street will need to be carefully designed to
encourage vehicle, speeds appropriate for a neighborhood setting. While acknowledg-
ing these concerns, the Commission considers the proposed street connections to be
fundamental features in the design of the new neighborhood. Roanoke's Street Design
Guidelines provide street configurations that can encourage slower vehicle speeds
through their design,
Alleys should provide access to rear parking areas, and a place for service such as
refuse collection. Alleys could be a location for creative stormwater management ap-
proaches.
The City should consider sale or lease of the areas not retained as a community park
with zoning conditions or conditions contained in a development agreement that ap-
ply the design principles.
Page 22
Local examples of town-
houses and small apartment
buildings that can be mixed
in among single-family
dwellings.
Page 23
RPZ (Runway Protection Zone)
The RPZ is owned by the Roanoke Regional Airport Commission. Even though the
City has no ownership interest, it was important to consider the possible uses the
property could support.
There was considerable discussion on the RPZ at one planning session with Efren
Gonzales, Deputy Director of the Commission. Because the RPZ is designated to pro-
tect people and property on the ground, the airport staff is wary of any use of the land
that might allow or attract people. Another concern is any use that might attract birds,
which are obviously a hazard to navigation.
A large portion of the former golf course was located in the RPZ. Mr, Gonzales
indicated that use was permitted to be continued as a "grandfathered" use, but could
not be newly established or re-established now that the course is closed. Airport staff
was wary of the idea of agricultural use because it may attract birds. However a solar
collector "farm" is a possibility. Finally, there was discussion about the possibility of
a green way traversing the land. Airport staff was not optimistic that the FAA would
approve of the use because it would attract people.
Potential uses of the land are very limited, but there is an attractive opportunity to
route the Lick Run Greenway through the property. The green way need not traverse
the center of the RPZ, but there would be great advantage to a route that skirted the
edges to gain access to a trail head in the preservation area near Laurel Ridge Road,
At the January 2010 open house session, many attendees supported the green way
route through the RPZ. The Commission recommends the City pursue a definitive rul-
ing on a green way traversing the land and perhaps seek a variance in consideration of
a route along the edge(s) of the RPZ. This plan also recommends the airport consider
a greenway use along the portions of airport-owned property that is not within the
limits ofthe RPZ. If the greenway cannot be routed through the RPZ, it will need to
be routed alongside existing streets in the area.
Page 24
RPZ
Opell'il Space
Page 25
Greenway and Trail System
The Lick Run Phase III Greenway study recommended a route in the vicinity of the
Countryside property. Parks & Recreation staff studied possible routes for a greenway
extension through the development. There is tremendous potential to create a central
spine of greenway with feeder trails connecting into it. In addition to providing con-
nections from the natural areas, there should be short connections providing pedes-
trian and bicycle links from the dead endsof Dansbury Drive and Fairhope Road.
A circuit of walking trails was often cited by residents as a highly-desired amenity.
Many of the fonner golf course's cart paths could be adapted as trails.
The preferred route for the Lick Run Greenway enters the property from Ferncliff
Road near William Fleming and follows a south-north path to the future neighbor-
hood center. From there, the green way continues north through a portion of airport
property (non-RPZ) then skirts along the edge of the RPZ to a trail head at Laurel
Ridge Road. Feedback at the January 2011 open house indicated very strong com-
munity support for this proposed route. Because there is concern about such use of
the RPZ, such a route will require further discussion with the Roanoke Regional
Airport Commission and staff. A route along Lewiston Street and Laurel Ridge Road
is shown as an alternative.
Page 26
Page 27
Environmental Repair and Preservation
As an urban stream, Lick Run and its tributaries should be assessed to identify op-
portunities for restoration action. With turf fertilization operations ceased, some im-
provement of the water quality has certainly begun to occur already. Such restoration
may include actions such as removing culverts, restoring/regrading floodplains, and
constructing/expanding wetlands. At a minimum, unneeded culverts that trap debris
and preclude natural flow patterns should be removed. Riparian buffers should be
established through preservation or revegetation with native plant species.
Existing trees and forest fragments should be preserved to the greatest extent pos-
sible. Accordingly, this plan sets most forest fragments aside for preservation. Where
tree removal is unavoidable, the tree canopy should be replaced. Roanoke's zoning
ordinance requires that development include a certain amount of tree canopy and
encourages preservation of existing trees through extra credits toward the required
canopy.
Development of steep slopes should be avoided as well. Such areas, often wooded,
were identified and designated for preservation. Consequently, few if any areas for
development will require extensive grading.
Natural drainage techniques should be employed throughout the development. Storm-
water management, which addresses both the quantity and quality of water entering
natural waterways, should avoid approaches where water is piped and concentrated
into large basins that are usually unattractive and sometimes nuisances. Rather, devel-
opment should have a decentralized system where treatment structures are kept open
and have a natural appearance. There are many accepted practices such as retention
ponds, open channels, and filtration areas that can be attractive amenities rather than
liabilities and can even muItitask as usable features. Such techniques are well-
illustrated in the The Light Imprint Handbook, authored by Roanoke native Tom Low
of DPZ.
Page 28
Page 29
Development Strategy
In working through the process, plans have been drawn with a high level of detail-
down to the lot sizes and building placements-to test how concepts would work.
The final master plan is less detailed with no buildings or lot lines shown. Less detail
leaves room for creativity on the part of developers to propose feasible projects. Suc-
cessful proposals may not look exactly as shown on the plan, but they must adhere to
critical design principles and specified land uses. A developer, for example, may pro-
pose curved streets rather than straight ones. In the case of streets, the critical features
to consider are the block length and the level of connectivity provided.
The City could consider development incentives in accordance with its policy where
there are extraordinary expenses associated with the development. Most of the dif-
ficult-to-develop land has been designated for preservation so no such development
barriers are known, but they could arise. Incentives such as below-market consider-
ation for the land could be considered where the value and quality of the proposed de-
velopment are clearly extraordinary. Otherwise, any sales of land should be at market
value. Each proposal should have a demostrable financial benefit to the City either in
terms of monetary consideration or through future revenue increases.
There are two general tools to ensure the master plan is followed. The first is the re-
zoning process. Any uses other than recreational or agricultural uses must go through
the rezoning process where the Commission and City Council can effectively evalu-
ate adherence to this plan. The second approach is through development agreements
executed as a condition of sale.
When the golf course was in operation, the City needed to have a single developer
take on the entire development because development of any portion of the property
meant the entire course would be taken out of operation. This approach was problem-
atic because developers tend to focus on a single niche such as residential or commer-
cial, thus limiting the pool of potential developers to those who are willing to take on
mixed-use projects as a master developer.
With the golf course closed, the City can market smaller, more manageable develop-
ment opportunities and invite proposals for development of smaller portions of the
property over time. There are likely to be many developers, but the master plan will
act as the glue holding the pieces together and ensuring good relationships between
uses. As development proposals are evaluated, the effect on other sections of the
development must be assessed to ensure future phases remain feasible. The City must
necessarily assume a caretaker role to ensure such big picture issues are considered.
Page 30
Implementation
This plan recommends that each area be marketed as an opportunity and solicit
proposals with fact sheets based on existing templates used to advertise other City-
owned properties, with added infonnation about area demographics and housing
markets.
As proposals are submitted, a team should be fonned to evaluate them. This team
should have representatives from the Planning Commission and city staff such as
finance, real estate, engineering, parks and recreation, development review, and plan-
ning. Proposals should be evaluated based on their adherence to the design principles
and land use arrangements specified in this plan. Other important considerations
include the financial benefit or cost to the City, the benefit provided to the area, and
the relationship to the existing community. Proposals should be made with a general
concept in mind, with detail being added after there is consensus that the idea is ac-
ceptable. This team could review conceptual proposals and make recommendations to
City Council.
Moving forward into the development phase, the City must be sensitive to the con-
cerns of the surrounding community. This will require a balance between a develop-
ers' need for confidentiality and the need for public transparency.
Public Improvements
Concurrent to marketing development opportunities, the City should identiry priori-
ties for public investment in recreational amenities, construction of natural areas, and
stream restoration. Planning and Parks and Recreation staff should work together to
develop planning-level cost estimates for these proposed public improvements:
· Construction of greenways and trails
Construction of park amenities
· Construction of natural areas
Development of athletic facilities
· Environmental improvements
Page 3 1
Once the costs for these improvements are known, potential funding sources should
be identified. Generally, funding should be included in the City's Capital Improve-
ment Program. Where available, federal and state grants should be sought to leverage
funding for environmental improvements.
Immediate implementation of some public amenity within two years is desirable.
Such investment would demonstrate the City's commitment to the public amenities
and in turn instill confidence in potential developers that the City intends to carry out
this plan. Based on public comments and previously adopted plans, the greenway and
trail system should be the priority for public investment, even if this segment of Lick
Run greenway does not immediately connect to the existing Lick Run Greenway.
Conclusion
Since the City purchased the property in 2005 with the intent of developing it as
a mixed-use housing cluster, residents in the Countryside area have felt uncertain
about what will happen. This master plan provides existing and prospective residents
with more certainty about the nature of development that could occur next to them.
Because development is market-driven, there are no assurances about timing. Nor
can there be assurances that the plan will not need to be amended at some point in
the future. However, any modification will be subject to the public processes of land
disposition and zoning amendment.
The planning process has been deliberate and citizens have been heavily involved
throughout the process. Staff and the Commission could not accommodate all re-
quests, some of which were conflicting, but all comments were heard and considered.
Patience is an important virtue as we emerge from a severe real estate downturn. The
property is large, diverse, and fragmented. Strong neighborhoods develop and evolve
over many years and it would not be unreasonable to assume that full build out might
take up to 20 years. Certain parts of the property may develop quickly while other
parts may take many years before development opportunities are realizyd. It may be
that the City will have to consider several proposals before the ideal development is
identified for a particular area. Roanoke has no other such opportunities to create a
new neighborhood. Compromising in order to accelerate build out should be resisted.
If done carefully and deliberately, the Countryside property is certain to become an
extraordinary new community.
Page 32
Design Principles: Orienting features
Orientine features. Use identifiable buildings or amenities to help other develop-
ment fall into place.
Squares. parks. and civic space should be included as orienting features for devel-
opment. Buildings that front on them should define their edges.
Create a center. The neighborhood should have a main orienting feature that may be
made up of multiple important features.
Main buildinf:s, Use main buildings as orienting features around which to arrange
other development. Examples include commercial buildings, multifamily buildings,
places of worship, or institutional buildings such as a school, recreation center, or
community center.
Future neiehborhood center. Reserve land for this orienting feature in a strategi-
cally appropriate place for a future neighborhood center to provide opportunities to
live, work, shop, play, and interact in a neighborhood setting.
Urban a!!riculture. Urban agriculture can catalyze development with a community
market closely connected to the location of food production.
Streets become an important orienting feature, but should be seen as something pro-
viding access to development.
Appendix A: Design Principles i
Design Principles: General Arrangement
Residential densities should generally be higher within and near a village center, and
become lower with distance from the village center.
Residential diversity. Provide a variety of dwelling types that allow people of dif-
ferent life styles, ages, family composition, income levels, and tastes to live in close
proximity and to interact with one another. Housing for elderly people and multifam-
ily buildings should be integrated into the neighborhood rather than clustered in an
enclave. Consider using multifamily buildings as "main" buildings around which to
arrange other uses.
Recreation facilities should be integrated into neighborhood fabric rather than set off
from it. Consider using a recreation-related building as a "main" building. Consider
non-traditional or unique recreational opportunities. Having a picnic shelter (gather-
ing place), preferably on or near a greenway, is essential.
Preservation areas such as riparian buffers, floodplains, wetlands, steep slopes, and
existing wooded areas should be designated as areas to remain in a natural state (al-
lowed to revert to a natural state).
Commercial and community a~ricuIture. Reserve land to grow food and market it
locally.
Use land efficiently. All spaces, whether for building, parks, or preservation should
be deliberately designated.
Buildine/lot orientation. Carefully consider where back-of-house activities occur
(e.g., trash collection, utilities, loading, delivery, and parking) and locate them in less
conspicuous locations.
Employment. Light industrial establishments are desirable, even in close proximity
to residential development, where operations generate minimal or no off-site impacts.
Appendix A: Design Principles ii
Design Principles: Mobility
Greenways and bikeways should be fundamental part of transportation and land use
planning. Link orienting features with trails so they function for both mobility and
recreation. Consider feeder trails that connect to the greenway system.
Street connectivity. New development should have streets that provide connection,
pedestrian amenities, and have minimum pavement width. Consider extension of
existing public dead-end streets where appropriate.
Dead-end streets. Public dead end streets should be avoided because they do not
benefit any citizens other than those with frontage along it. Dead-end streets or drives
that are necessary due to existing development patterns or topography should be pri-
vately owned and maintained, except where th~y can provide public bike an pedes-
trian connectivity.
Sidewalks and street trees should be provided along both sides of every new public
street.
Alleys or narrow lanes should be used to provide access for vehicles to access to
driveways or garages in the rear of houses. Consider a development pattern where
houses front on a green rather than on a street.
Streets must be carefully designed to create a superior urban frontage and discourage
speeding.
Automobile parkinl: should be sized at the minimum size necessary, hidden, de-
emphasized, broken up into small modules, and well-shaded by large trees. Consider
on-street parking in calculating available supply.
Appendix A: Design Principles iii
Design Principles: Building &
Development Forms
Traditional neiehborhood desien principles should be used in new development.
(e.g., relatively small lots, consistent setbacks, on street parking, garages to the rear/
side of main buildings, interconnected streets, narrow/deep lotting patterns)
Add lastinf: value. The "bones" of buildings, such a structure, windows, form, and
cladding material, should be designed and constructed to add lasting value. Consider
multiple life cycles of buildings over generations. This principle is especially impor-
tant for civic buildings.
Ouality of housinl:. Housing should stress the quality of its form, materials, finishes,
and orientation, rather than square footage. The value for most new dwellings must be
at or above the regional median in order to balance the City's overall housing supply.
The architecture of new housinl: is important. Standards should be established to
stress orientation to human scale (rather than vehicles). Consider front porches on
dwellings as a semi-public area to provide outdoor living spaces and encourage infor-
mal interaction by neighbors.
Environmental responsibilitv. Development should use land efficiently, encourage
energy conservation, use renewable energy resources.
Commercial develooment should be small in scale and provide opportunities for
locally-owned enterprise. No portion of the property is appropriate for large scale
commercial buildings. Commercial buildings and sites should be designed so there is
no need to separate or screen them from residential uses.
Front yards should be shallow and consistent. Bringing houses close to the street
maximizes rear yard space. Commercial buildings should directly abut the sidewalk.
Side yards, typically unused space, should be very small.
Connect buildinl:s. Explore housing forms that connect buildings to one another
such as townhouses or single-family attached. Consider forms where buildings are
connected along their narrow sides with longer sides exposed.
Appendix A: Design Principles iv
Design Principles: Amenities
Squares. parks. and civic space should be created deliberately as orienting features
for development.
Inte~rate a communitv park. Development should include community park ele-
ments such as a playground, pavilion, community center/meeting hall/conference
center, basketball court, and tennis court. These elements may necessarily be dis-
persed among the development, but well connected with trails. Multipurpose athletic
fields (lacrosse, soccer, football) can be incorporated, but have the disadvantage of
being land-intensive. Because fields do not involve construction of structures, the
expense for initial development is relatively low; athletic fields should be considered
as non-permanent placeholders for a future use in 10-20-30 years.
Trees. Streets and parks should have large deciduous trees. Trees are remarkably
inexpensive given the value they add. Consider formal arrangements of trees to define
and shade streets and pathways.
Design Principles: Parks, Greenways,
and Trails
Orientation, Recreation facilities, opportunities, and landscapes should be integrated
into the natural fabric of the project, complementing both natural features and resi-
dentialliving. The center of community life can be focused on a healthy green envi-
ronment where natural terrain, forests, and active public spaces are centerpieces of
the neighborhood.
Reuse of buildings for recreation. The property contains three existing structures;
the clubhouse, the tennis building, and the barn. In evaluating the reuse of any of
these buildings, consider their long-tenn sustainability, function, aesthetics, program,
and ability to complement the project. These buildings could support both traditional
and non-traditional outdoor and indoor recreational opportunities.
Appendix A: Design Principles v
Park Classification, Use preferred existing landscapes to accommodate differing
park types such as pocket, neighborhood, community, and linear.
· Include pocket and neighborhood park features within the residential scale
within a 5 minute walking distance from one's home. These features may
include picnic shelters, grills, formalized play areas, unstructured open play
areas, plus hard court activity areas.
· Include community type park features along the perimeter of the residential
core, preferably buffering residential from retail and commercial land uses.
These amenities could include larger picnic and outdoor gathering pavilions.
· Include linear park landscapes (greenways) to connect conservation areas as
identified herein, weaving such within the various land use types such that
steep slopes, viewsheds, conservation areas, and forest fragments are seam-
lessly connected.
Conservation Areas, Preservation areas should be linked via green way corridors
such that riparian buffers, forest fragments, wetlands, floodplains, steep slopes, and
viewshed access are preserved in their natural state and protected from development.
Landowners should inventory and catalogue these areas prior to development, includ-
ing the creation of a prescriptive management plan to insure long-term sustainability.
Trails, Multiuse trails and active transport facilities should be a fundamental part of
recreation, land use, and transportation planning.
Recreational trails enable users to experience outdoor settings. Greenway
trails, single-track, or double-track trails should be routed within natural green
spaces, landscapes, parks, forested areas, natural resources, and conservation
zones. They should connect to built-up locations such as residential housing,
retail, village centers, schools, and commercial development.
· Sidewalks and bicycle accommodations should be built within the public
right-of-way as part of any new or upgraded street.
Appendix A: Design Principles vi
Design Studies
Many ideas were tested as part of the
planning process. These excerpts show
some of the configurations shared with the
community to get their feedback at an open
house. Some of the ideas shown here were
included in the final plan, but many were
discarded in favor of better ones.
Study of Laurel Ridge area show-
ing single-family houses fronting
on a green and accessed via a rear-
access lane.
Study of the area between Ranch
Road, Mattaponi Drive, and Count -
side Road.
Appendix B: Design Studies
Athletic fields near William Fleming High
School in the area of the tennis building.
Co~mercial development in the
Frontage area.
Appendix B: Design Studies
Neighborhood commercial and
athletic fields. In the final plan,
the athletic fields were removed
and the neighborhood commer-
cial area was reduced to a single
block.
Single family dwellings on the
Central area.
Appendix B: Design Studies
Acknowledgements
City Council
Mayor David A. Bowers
Vice-Mayor David B. Trinkle
William D. Bestpitch
Raphael E. Ferris
Sherman P. Lea
Anita J. Price
Court G. Rosen
Planning Commission
Angela S. Penn, Chair
Lora J. Katz, Vice-Chair
Mark K. Futrell
Frederick M. Williams
Kermit (Kit) Hale
Chad A. VanHyning
Henry Scholz
Neighborhood Organizations
Countryside Neighborhood Alliance
Valerie Garner, President
Miller Court Neighborhood Alliance
Daniel Hale, President
'Department of Planning, Building, & Development
Tom Carr, Director
Project Manager
Chris Chittum, AICP, Planning Administrator
Project Support
Steven Buschor, Director, Parks and Recreation
Daniel Dart, Landscape Architect/Planner
Frederick Gusler, AICP, Senior City Planner
BT Fitzpatrick, City Planner/GIS Technician
Maribeth Mills, City Planner II
Erica Taylor, Preservation Planner
Donnie Underwood, Parks and Greenways Planner
The Roanoke Times
Roanoke, Virginia
Affidavit of Publication
CITY OF ROANOKE, PDV
PLANNING, BLDG., DEV
215 CHURCH RM 166
ROANOKE VA 24011
The Roanoke Times
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -+- - - - - - - - - - - - - - - - - - - - - - --
I r- --------
'I . \
'I': NOTICE OF PUBLIC
i HEARING
I ,The Council of, the City of
I IRoanoke will hold a public
Ihearing on Monday, June
I '20, 2011, at 7:00 p.m" or
'as soon thereafter as the
I 'mailer may be heard, in the
,Council Chamber, fourth
I floor, in the Noel C, Taylor
I :Municipal Building, 215
'Church Avenue, S,W.,
I Roanoke, Virginia, to
consider the following:
I Amendment of Vision
2001,2020, the City's
I comprehensive plan, toi
incorporate as an element
I of the plan, the countrYSidel
Master Plan, dated May 19,
I 2011, as amended at the
I Planning Commission public,
hearing held on May 1901
I 2011, , I
A copy 01 the plan is:
I available for review in the'
Office of the City Clerk,
I Room 456, Noel C, Taylor I
Municipal Building, 215
I Church Avenue, S.W"
Roanoke, Virginia,
I All parties in interest and
citizens may appear on the
I above date and be heard on
the maller, If you are a
I person with a disability who
I needs accommodations for
this hearing, please contact
I ',the CllyClerk's -Otfice~af
'853-2541, before noon on
, 'the Thursday before the
I 'date of the hearing listed
labove.
I ' GIVEN under my hand this
31st day of May, 2011"
I I' Stephanie M, Moon, MMC
City Clerk,
I I (1266044~) .
I ,_ ___'___
I
I
I
I
I
I
I
I
I
I
I
I
REFERENCE: 80076514
12660449
State of Virginia
City of Roanoke
NPH-Countryside Mast
I, (the undersigned) an authorized representative
of the Times-World Corporation, which corporation
is publisher of the Roanoke Times, a daily
newspaper published in Roanoke, in the State of
Virginia, do certify that the annexed notice was
published in said newspapers on the following
dates:
City/County of Roanoke, Commonwealth/State of
Virg~nia. Sworn and subscribed before me this
__i~day of J NE 2011. Witness my hand and ,
official seal.
E~~
PUBLISHED ON:
TOTAL COST:
FILED ON:
06/03 06/10
336.96
06/10/11
Notary Public
\\\IIIflltll
",,, LA"
....... :-( A l".A~ '"
',~'" ~ "..", 'VIA "
... " v '. -'A ~ ,
$' ,"f..\OlP.~l ",:V ':;.
: tlj" poe\..le '. "* ~
=:' #7090930": =
= *- ~ ",e.G, Ot-/l~\SS\G~ ::::: =
.. . ~'1~C(\\~ '<'_
~ " : ~~
... ~ . . .~..
..... <:?t::., ..' ~-.:-
....;'?'~ .,.,...".' ~..::;;. ".....
'",7IVwEAL\'f. \)""
"'"111\1'\'
--------------------------------------------------+------------------------
Billing Services Representative
~~\\\
NOTICE OF PUBLIC HEARING
The Council ofthe City of Roanoke will hold a public hearing on Monday, June 20, 2011, at
7:00 p.m., or as soon thereafter as the matter may be heard, in the Council Chamber, fourth floor, in
the NoelC. Taylor Municipal Building, 215 Church Avenue, S.W., Roanoke, Virginia, to consider
the following:
Amendment of Vision 2001-2020, the City's comprehensive plan, to
incorporate as an element of the plan, the Countryside Master Plan, dated
May 19, 2011, as amended at the Planning Commission public hearing held
on May 19, 2011.
A copy ofthe plan is available for review in the Office ofthe City Clerk, Room 456, Noel C.
Taylor Municipal Building, 215 Church Avenue, S.W., Roanoke, Virginia.
All parties in interest and citizens may appear on the above date and be heard on the matter.
If you are a person with a disability who needs accommodations for this hearing, please contact the
City Clerk's Office, at 853-2541, before noon on the Thursday before the date ofthe hearing listed
above.
GIVEN under my hand this 31 s t day of May
, 2011.
Stephanie M. Moon, MMC
City Clerk.
Countryside Master Plan
Notice to Publisher:
Publish in the Roanoke Times on Friday, June 3 and Friday, June 10,2011.
Send affidavit to:
Stephanie M. Moon, MMe, City Clerk
215 Church Avenue, S. W., Room 456
Roanoke, Virginia 24011
(540) 853-2541
NPH-Rezone to Urban Aex,doc
Send Bill to:
Rebecca Cockram
Department of Planning and Building Development
215 Church Avenue, S. W., Room 166
Roanoke, Virginia 24011
(540) 853-1730