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Home My WebLink AboutCouncil Actions 07-05-11 FERRIS 39150-070511 ROANOKE CITY COUNCIL INFORMAL SESSION JULY 5,2011 9:00 A.M. EOC CONFERENCE ROOM ROOM 159 AGENDA Call to Order -- Roll Call (Mayor Present) Meeting was recessed due to lack of quorum. At 9:08 a.m., the meeting reconvened in the Council Chamber. Call to Order -- Roll Call (Vice-Mayor Trinkle and Council Members Bestpitch and Lea were absent.) A communication from Mayor David A Bowers requesting that Council convene in a Closed Meeting to discuss vacancies on certain authorities, boards, commissions and committees appointed by Council, pursuant to Section 2.2-3711 (A)(1), Code of Virginia (1950), as amended. A list of current vacancies is included with the agenda for this meeting. (4-0) ITEMS FOR DISCUSSION AT THE JOINT MEETING OF COUNCIL AND THE ROANOKE CITY SCHOOL BoARD TO BE HELD ON AUGUST 1, 2011, at 9:00 AM., IN THE WILLIAM FLEMING HIGH SCHOOL MEDIA CENTER, 3649 FERNCLlFF AVENUE, N. W. Council was instructed to submit agenda items to the City Clerk by July 22,2011. 1 .~ ITEMS LISTED ON THE 2:00 P.M. COUNCIL DOCKET REQUIRING DISCUSSION/CLARIFICATION AND ADDITIONS/DELETIONS TO THE 2:00 P.M. AGENDA NONE. TOPICS FOR DISCUSSION BY THE MAYOR AND MEMBERS OF COUNCIL. NONE. BRIEFINGS: . Stormwater Management 2 hours · Line of Duty Act 20 minutes (Briefings were televised live on RVTV Channel 3 in the Council Chamber and will be replayed on Thursday, July 7l at 7:00 p.m., and Saturday, July 9 at 4:00 p.m.) AT 12:13 P.M., THE COUNCIL MEETING WAS RECESSED FOR A CLOSED MEETING IN THE COUNCIL'S CONFERENCE ROOM, AND RECONVENED AT 2:00 P.M., IN THE COUNCIL CHAMBER. 2 ROANOKE CITY COUNCIL REGULAR SESSION JULY 5,2011 2:00 P.M. CITY COUNCIL CHAMBER AGENDA 1. Call to Order--RolI Call. Vice-Mayor Trinkle and Council Members Bestpitch and Lea were absent. The Invocation was delivered by Mayor David A Bowers. The Pledge of Allegiance to the Flag of the United States of America was led by Mayor Bowers. Welcome. Mayor Bowers. NOTICE: Today's Council meeting will be televised live and replayed on RVTV Channel 3 on Thursday, July 7 at 7:00 p.m., and Saturday, July 9 at 4:00 p.m. Council meetings are offered with closed captioning for the hearing impaired. (The briefings on Stormwater Management and Line of Duty Act were televised live this morning on RVTV Channel 3 in the Council Chamber and will be replayed on Thursday, July 7 at 7:00 p.m., and Saturday, July 9 at 4:00 p.m.) ANNOUNCEMENTS: THE PUBLIC IS ADVISED THAT MEMBERS OF COUNCIL RECEIVE THE CITY COUNCIL AGENDA AND RELATED COMMUNICATIONS, REPORTS, ORDINANCES AND RESOLUTIONS, ETC., ON THE THURSDAY PRIOR TO THE COUNCIL MEETING TO PROVIDE SUFFICIENT TIME FOR REVIEW OF INFORMATION. 3 THE CITY CLERK'S OFFICE PROVIDES THE MAJORITY OF THE CITY COUNCIL AGENDA ON THE INTERNET FOR VIEWING AND RESEARCH PURPOSES. TO ACCESS AGENDA MATERIAL, GO TO THE CITY'S HOMEPAGE AT WWW.ROANOKEVA.GOV.CLlCK ON THE GOVERNMENT ICON. NOTICE OF INTENT TO COMPLY WITH THE AMERICANS WITH DISABILITIES ACT. SPECIAL ASSISTANCE IS AVAILABLE FOR DISABLED PERSONS ADDRESSING CITY COUNCIL. EFFORTS WILL BE MADE TO PROVIDE ADAPTATIONS OR ACCOMMODATIONS BASED ON INDIVIDUAL NEEDS OF QUALIFIED INDIVIDUALS WITH DISABILITIES, PROVIDED THAT REASONABLE ADVANCE NOTIFICATION HAS BEEN RECEIVED BY THE CITY CLERK'S OFFICE. PERSONS WISHING TO ADDRESS COUNCIL WILL BE REQUIRED TO CONTACT THE CITY CLERK'S OFFICE PRIOR TO THE MONDAY COUNCIL MEETING, OR REGISTER WITH THE STAFF ASSISTANT AT THE ENTRANCE TO THE COUNCIL CHAMBER PRIOR TO COMMENCEMENT OF THE COUNCIL MEETING. ONCE THE COUNCIL MEETING HAS CONVENED, THERE WILL BE NO FURTHER REGISTRATION OF SPEAKERS, EXCEPT FOR PUBLIC HEARING MATTERS. ON THE SAME AGENDA ITEM, ONE TO FOUR SPEAKERS WILL BE ALLOTTED FIVE MINUTES EACH; HOWEVER, IF THERE ARE MORE THAN FOUR SPEAKERS, EACH SPEAKER WILL BE ALLOTTED THREE MINUTES. ANY PERSON WHO IS INTERESTED IN SERVING ON A CITY COUNCIL APPOINTED AUTHORITY, BOARD, COMMISSION OR COMMITTEE MAY CONTACT THE CITY CLERK'S OFFICE AT 853-2541, OR ACCESS THE CITY'S HOMEPAGE TO OBTAIN AN APPLICATION. THE COUNCIL OF THE CITY OF ROANOKE IS SEEKING APPLICATIONS FOR THE FOLLOWING CURRENT OR UPCOMING VACANCIES: ROANOKE ARTS COMMISSION - ONE VACANCY ROANOKE CIVIC CENTER COMMISSION - TWO VACANCIES ROANOKE PUBLIC LIBRARY BOARD - ONE VACANCY ROANOKE VALLEY-ALLEGHANY REGIONAL COMPREHENSIVE ECONOMIC DEVELOPMENT STRATEGY COMMITTEE - ONE VACANCY LOCAL BOARD OF BUILDING CODE APPEALS - ONE VACANCY ORGANIZATIONAL MEETING Establishment of a schedule of regular meetings for City Council for the 2011- 2012 Fiscal Year. Adopted Resolution No. 39150-070511 (4-0). 4 2. PRESENTATIONS AND ACKNOWLEDGEMENTS: Recognition of Roanoke Valley Television (RVTV) in receipt of the Award of Distinction in the 17th Annual Communicator Awards. The Mayor recognized Elaine Bays-Murphy, Director of Cable Access and Melinda Mayo, City Public Information Officer. 3. HEARING OF CITIZENS UPON PUBLIC MATTERS: CITY COUNCIL SETS THIS TIME AS A PRIORITY FOR CITIZENS TO BE HEARD. ALL MATTERS WILL BE REFERRED TO THE CITY MANAGER FOR RESPONSE, RECOMMENDATION OR REPORT TO COUNCIL AS HE MAY DEEM APPROPRIATE. Mary Cuddy appeared before the Council. 4. CONSENT AGENDA (APPROVED 4-0) ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE BY THE MEMBERS OF CITY COUNCIL AND WILL BE ENACTED BY ONE MOTION. THERE WILL BE NO SEPARATE DISCUSSION OF THE ITEMS. IF DISCUSSION IS DESIRED, THE ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND CONSIDERED SEPARATELY. The Mayor called attention to one public hearing request for July 18 at 7:00 p.m., from the City Manager. . C-1 A communication from the City Manager requesting that Council schedule a public hearing for Monday, July 18, 2011, at 7:00 p.m., or as soon thereafter as the matter may be heard, to consider a request from Kuumba Community Health and Wellness Center, Inc., d/b/a New Horizons Healthcare, a non-stock, not for profit corporation, for tax exemption of personal property in the City located at 4910 Valley View Boulevard, N. W., Suite 310. RECOMMENDED ACTION: Concurred in the request. C-2 Reports of qualification of the following individuals: The Honorable David A Bowers as a City representative (elected official) of the Roanoke Valley-Alleghany Regional Commission for a three-year term of office ending June 30, 2014; Dustin R. Akers as a member of the Roanoke Neighborhood Advocates to fill the unexpired term of Christina Brannan ending June 30, 2012; and 5 Ahondryea Brooks as a member of the Mill Mountain Advisory Committee for a three-year term of office ending June 30, 2014. RECOMMENDED ACTION: Received and filed. REGULAR AGENDA 5. PUBLIC HEARINGS: NONE. 6. . PETITIONS AND COMMUNICATIONS: a. Presentation of the Leadership Building Program from the West End Center for Youth. Becca Parrish, Office Manager, Spokesperson. (Sponsored by Mayor Bowers and Council Member Ferris) The West End Center youth demonstrated a leadership building exercise. 7. REPORTS OF CITY OFFICERS AND COMMENTS OF CITY MANAGER: a. CITY MANAGER: BRIEFINGS: NONE. ITEMS RECOMMENDED FOR ACTION: 1. Acceptance and appropriation of funds for the FY 2010 State Homeland Security Program Grant from Virginia Department of Emergency Management to be used by the Fire/EMS Department for HAZMAT Team equipment and training. Adopted Resolution No. 39151-070511 and Budget Ordinance 39152 on first reading (4-0, Vice-Mayor Trinkle and Council Members Bestpitch and Lea were absent.) 2. Acceptance and appropriation of funds from the Virginia Department of Health to provide for the nutritional needs of children and youth during the summer months through a Parks and Recreation supervised Summer Nutrition Program. Adopted Resolution No. 39153-070511 and Budget Ordinance 39154 on first reading (4-0, Vice-Mayor Trinkle and Council Members Bestpitch and Lea were absent.) 6 3. Acceptance of the Mill Mountain Garden Club's donation of design services, materials and labor necessary to develop an outdoor classroom for Mill Mountain Park. Adopted Resolution No. 39155-070511 (4-0). 4. Execution of a Letter Agreement between the City of Roanoke and 611 Jefferson, LLC, for access to parking permits for the Patrick Henry Hotel Project and determination of the project's necessity and appropriateness for the revitalization of Census Tract Eleven. Adopted Resolution No. 39156-070511 (4-0). COMMENTS BY CITY MANAGER. Mr. Morrill announced that the SmartWay Connector Bus to the Lynchburg Amtrak Station would begin on July 19, Valley Metro will offer a one-way fare of $4.00, with a stop in Bedford, adding that the City will provide free parking in the Roanoke Civic Center Parking lot for commuters. He also mentioned that the recent storm event resulted in over 250 calls to the E-911 Center, mostly to report power outages. He indicated that citizens should call AEP at 1-800-956-4237 to report power outages. The City Manager remarked that the City was looking for additional crews to assist with brush pick up which was a result from the thunderstorm on Monday, July 4. In closing, he mentioned that the Adopted Resource Allocation Plan for Fiscal Year 2011-2012 was available online at www.roanokeva.aov. b. DIRECTOR OF FINANCE: 1. Monthly financials for May 2011. Received and filed 8. REPORTS OF COMMITTEES: NONE. 9. UNFINISHED BUSINESS: a. Continuation of the matter with regard to an amendment of Section 21-81, Discharqe of air qun, qravel shooter. pneumatic qun, etc., Code of the City of Roanoke (1979), as amended, to prohibit the City of Roanoke from enforcing an ordinance that prohibits the shooting of pneumatic guns on private property, with permission of the owner of the property, if reasonable care is taken to prevent a projectile from crossing the bounds of the property, effective July 1, 2011. (Matter was tabled at the June 20, 2011 Council Meeting.) Matter was removed from the table for reconsideration (4-0). Ordinance No. 39157 was adopted on first reading (4-0, Vice-Mayor Trinkle and Council Members Bestpitch and Lea werE! absent.) Adopted Resolution No. 39158-070511 (4-0). 7 10. INTRODUCTION AND CONSIDERATION OF ORDINANCES AND RESOLUTIONS: NONE. 11. MOTIONS AND MISCELLANEOUS BUSINESS: a. Inquiries and/or comments by the Mayor and Members of City Council. NONE. b. Vacancies on certain authorities, boards, commissions and committees appointed by Council. The following individuals were reappointed/appointed by the Council: Felicia Journiette was appointed as a member of the Roanoke Neighborhood Advocates for a three-year term of office ending June 30, 2014. Daniel Karnes was reappointed as a Commissioner of the City of Roanoke Redevelopment and Housing Authority for a four-year term of office ending August 31,2015. Brownie E. Polly and Thomas Pettigrew were reappointed as members of the Roanoke Civic Center Commission for three-year terms of office, each, ending September 30,2014. Adopted Resolution No. 39159-070511 appointing Richard Willis as School Board Trustee to fill the unexpired term of Jason Bingham, commencing July 5, 2011 through June 30, 2012. CERTIFICATION OF CLOSED MEETING. (4-0) 12. ADJOURNED - 3:13 P.M. 8 CITY OF ROANOKE CITY COUNCIL 215 Church Avenue, S.w. Noel C. Taylor Municipal Building, Suite 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 DAVIDA. BOWERS Mayor July 5, 2011 The Honorable Mayor and Members of the Roanoke City Council Roanoke, Virginia Dear Mayor Bowers and Members of Council: Council Members William D. Bestpitch Raphael E. "Ray" Ferris Sherman P. Lea Anita J. Price Court G. Rosen David B. Trinkle '-~ This is to advise you that I will not be present at the 9:00 a.m. and 2:00 p.m. sessions of Council on Tuesday, July 5,2011. Best wishes for a successful meeting. ereIY~~ avid B. Trinkle Vice-Mayor /ctw CITY OF ROANOKE CITY COUNCIL 215 Church Avenue, S.w. Noel C. Taylor Municipal Building, Suite 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 DAVIDA. BOWERS Mayor July 5, 2011 The Honorable Mayor and Members of the Roanoke City Council Roanoke, Virginia Dear Mayor Bowers and Members of Council: Council Members William D. Bestpitch Raphael E. "Ray" Ferris Sherman P. Lea Anita J. Price Court G. Rosen David B. Trinkle This is to advise you that I will not be present at the 9:00 a.m. and 2:00 p.m. sessions of Council on Tuesday, July 5, 2011. Best wishes for a successful meeting. Sincerely, ~ rfi#-- Sherman P. Lea Council Member /ctw CITY OF ROANOKE CITY COUNCIL 215 Church Avenue, S. W. Noel C. Taylor Municipal Building, Suite 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 Council Members William D. Bestpitch Raphael E. "Ray" Ferris Sherman P. Lea Anita J. Price Court G. Rosen David B. Trinkle DAVID A. BOWERS Mayor July 5, 2011 The Honorable Mayor and Members of the Roanoke City Council Roanoke, Virginia Dear Mayor Bowers and Members of Council: This is to advise you that I will not be present at the 9:00 a.m. and 2:00 p.m. sessions of Council on Tuesday, July 5, 2011. Best wishes for a successful meeting. Sincerely, /dt(-?J. ~f.?d William D. Bestpitch Council Member /ctw CITY OF ROANOKE OFFICE OF THE MAYOR 215 CHURCH AVENUE, S.w., SUITE 452 ROANOKE, VIRGINIA 24011-1594 TELEPHONE: (540) 853-2444 FAX: (540) 853-1145 DAVIDA. BOWERS Mayor July 5, 2011 The Honorable Vice-Mayor and Members of the Roanoke City Council Roanoke, Virginia Dear Members of Council: This is to request a Closed Meeting to discuss vacancies and on certain authorities, boards, commissions and committees appointed by Council, pursuant to Section 2.2-3711 (A)(1), Code of Virginia (1950), as amended. A list of current vacancies is included with the agenda for this meeting. Sincerely, ~~ David A. Bowers Mayor DAB:ctw . c.... c. - '< CJ1 .... I\.) o ....... ....... :rJ o Q) ::J o ~t (1)': 1'- o -- ..... '< o o c: ::J n . -------.. - "'] II IlL (J) I, ..... "0 ., 3 :e Q) ..... CD ., --~-~-_._~-------------._---- ---~-~~----~------ r;:o o I)> iZ 10 17\ I 1m .J.::.. 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CD 0""" CD :J .:J ~ :5. m ~ n'\ CD (J) ., ~ :E C CD <: 0 ("')., c::::: --h ~..c Ol g 55 ~ {(-), X:... t...:o....:'L (.~- ~ C' ....:.;.~ "ii: ~~' C ~l ::;\ C) "''"-' M ~u) ~ ld.i lU) '1j: (.,", 1-' '1,: 1.-..,,;'; ....,: ....,; ~' (@ ::}, L~- (;i ~,"' ...".'1 ~, (= '-- t2~ ........:.. L....;...;.L. t....,., ....... - -. ,..... '< A ./ Briefing # 2 City of Roanoke City Council Briefing Line of Duty Act July 5, 2011 ~~ ROANOKE Line of Duty Act · Benefits · Eligible employees · What changed? · Action required of City Council · Funding Options · Recommendation · Next step · Future steps - City Administration 2 1 ~ '." The Benefits Benefits for state and local public safety officers or their beneficiaries due to a death or disability resulting from the performance of duties · Death benefit payment to beneficiary - $100,000 - death while in service - $ 25,000 - death within 5 years of separation · Health insurance coverage for officer, spouse, and/or dependent children - for disabilities after July 1, 2000 3 Eligible Employees · Law Enforcement and Fire Suppression- First Responders - Certain Police Department employees - Certain Sheriffs Office employees - Certain Fire Department employees · Employees of these departments conducting actions in the Line of Duty · Employees in these departments whose death occurs within five years of separation of service and related to the State's referenced presumptions · 730 employees in these three departments currently qualify for LODA benefits . 4 2 A >' What changed? State mandated local government responsibility for Line of Duty Act benefits effective July 1,2011 5 Required Action - City Council · Unless the City wishes to join the VRS Line of Duty Fund, make an irrevocable election by the end of July 2011 to opt out of the fund 6 3 ~ " Funding Options · VRS Line of Duty Fund - Fully insured option, priced per covered employee · VACo - Partially to fully insured option with range of deductibles, priced per covered employee, · Self Funding - Self insured option determined via valuation assessing City's own liability based on actual claims experience 7 Recommendation Self insuring the liability appears to provide the most economical approach for the City Staff recommends the City opt out of the VRS Fund 8 4 . ./ Next Step July 18, 2011 City Council Meeting Adopt a Resolution to irrevocably elect out of the VRS Line of Duty Act Fund effective July 1, 2011 9 Required Future Action - City Administration · Quantify current and estimated future liabilities (via actuarial valuation) · Establish funding strategy · Recommendations for funding of liabilities through annual budget process · Financial reporting disclosure beginning in FY12 10 5 ~~~ IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 5th day of July, 2011. No. 39150-070511. A RESOLUTION establishing a meeting schedule for City Council for the Fiscal Year commencing July 1,2011, and terniinating June 30, 2012. BE IT RESOLVED by the Council of the City of Roanoke as follows: 1. This resolution establishes a schedule of regular meetings for City Council for the Fiscal Year commencing July 1,2011, and terminating June 30, 2012. 2. For such fiscal year, City Council shall hold regular meetings on the first and third Mondays of each month, at the following times of commencement: (a) Unless otherwise provided by resolution of Council, each regular meeting on the first Monday in each month shall commence at 9:00 a.m, for the conduct of informal meetings, work sessions, or closed meetings. Thereafter, Council shall take up the regular agenda at 2:00 p.m. Council may recess between the 9:00 a,m, session and the 2:00 p,m. session. (b) Unless otherwise provided by resolution of Council, each regular meeting on the third Monday in each month shall commence at 2:00 p,m, for the conduct of regular business. The second meeting of each month shall be recessed upon the completion of all business except the conduct of public hearings, and such meeting shall be reconvened at 7:00 p.m, on the same day for the conduct of public hearings. 3, With regard to the regular meetings scheduled to be held on the first Monday of each month, inasmuch as City officials and Council members will be attending the Virginia Municipal -. K:\MEASURES\YEARLY MEASURES\2011\COUNCXL MEETXNG SCHEDULE 2011-2012,DQC League Annual Conference to be held on October 2-4,2011, an exception is noted herein and the regular meeting scheduled to be held on Monday, October 3, 2011, is rescheduled to be held on Thursday, October 6, 2011, and shall commence at 9:00 a.m. for the conduct of informal meetings, work sessions, or closed meetings. Such meeting shall be reconvened at 2:00 p,m, on the same day for the conduct of regular business. 4, When any regularly scheduled Monday meeting shall fall on a holiday of the City, such meeting shall be held on Tuesday next following, 5. All meetings of City Council shall be automatically adjourned at 11:00 p,m" unless a motion setting a new time for adjournment be made, seconded, and unanimously carried. 6, Except for the 9:00 a.m, session of the regular meeting on the first Monday in each month, which shall be held in Room 159 of the Noel C. Taylor Municipal Building, 215 Church Avenue, S, W" in this City, all regular meetings of City Council shall be held in the Council Chambers, Room 450, of the Municipal Building, unless otherwise provided by resolution of Council., with the exception of the 9:00 a.m. session of the regular meeting on August 1, 2011, which shall be held in the Media Center at William Fleming High School located at 3649 Fernc1iff Avenue, NW, Roanoke, Virginia. 7. City Council may prescribe a day or time other than that established by this resolution or a meeting place other than that established by this resolution by adoption of a resolution establishing a new meeting day, place or time, City Council shall cause a copy of such resolution to be posted adjacent to the door of the Council Chambers and inserted in a newspaper having general circulation in the City at least seven days prior to the date of the meeting at such amended day, time or place. K:\MEASURES\YEARLY MEASURES\2011\COUNCIL MEETING SCHEDULE 2011-2012,DQC 8. This Resolution shall have no application to special meetings of City Council called pursuant to ~ I 0 of the City Charter. ATTEST: J4:rL 'rr1,~ City Clerk. K:\MEASURES\YEARLY MEASURES\2011\COUNCIL MEETING SCHEDULE 2011-2012,DQC CITY COUNCIL AGENDA REPORT To: Meeting: Subject: Honorable Mayor and Members of City Council July 5, 2011 Tax Exemption Request - Kuumba Community Health and Wellness Center, Inc., d/b/a New Horizons Healthcare Pursuant to the requirements of the Virginia Code, if it wishes to consider the application of Kuumba Community Health and Wellness Center, Inc., d/b/a New Horizons Healthcare, City Council must conduct a public hearing. Kuumba Community Health and Wellness Center, Inc. is a Virginia non-stock, not for profit corporation that has applied for tax exemption of personal property in the City located.. at 4910 Valley View Boulevard, N.W., Suite 310. Such application, if approved by Council, would result in loss of revenue to the City of approximately $2,1 50 annually. This is to request that a public hearing be advertised on the above matter for Council's regular meeting to be held on Monday, July 18, 2011 at 7:00 p.m. A full report will ,be included in the July 18, 2011 agenda material for your consideration. CHRIS OPHER P. MORRILL City Manager Distribution: Council Appointed Officers Honorable Sherman A. Holland, Commissioner of the Revenue Honorable Evelyn W. Powers, City Treasurer R. Brian Townsend, Assistant City Manager for Community Development Sherman M. Stovall, Assistant City Manager for Operations Amelia C. Merchant, Director of Management and Budget CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: clerk@roanokeva.gov JONATHAN E. CRAFT Deputy City Clerk STEPHANIE M. MOON, MMC City Clerk CECELIA T. WEBB Assistant Deputy City Clerk July 6, 2011 Wayne G. Strickland, Executive Director Roanoke Valley Alleghany Regional Commission P, O. Box 2569 Roanoke, Virginia 24010 Dear Mr. Strickland: This is to advise you that The Honorable David A Bowers has qualified as a City representative (elected official) of the Roanoke Valley-Alleghany Regional Commission, for a three-year term of office ending June 30, 2014. Sincerely, ~ 'rrJ.IY\()~ Stephanie M, Moon, MMC ~ . City Clerk SMM:ctw Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to-wit: I, David A. Bowers, do solemnly swear that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a City representative (elected official) of the Roanoke Valley-Alleghany Regional Commission for a three-year term of office ending June 30, 2014, according to the best of my ability. So help me God. ~~~ ~ --- David A. Bowers The foregoing oath of office was taken, sworn to, and subscribed before me by David A Bowers this ~ay of ~ 2011. Brenda S. Hamilton, Clerk of the Circuit Court By ,~ CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: clerk@roanokeva.gov JONATHAN E, CRAFT Deputy City Clerk CECELIA T. WEBB Assistant Deputy City Clerk STEPHANIE M. MOON, MMC City Clerk July 6, 2011 Robert A Clement, Jr. Neighborhood Services Coordinator Roanoke, Virginia Dear Mr. Clement: This is to advise you that Dustin R. Akers has qualified as a member of the Roanoke Neighborhood Advocates to fill the unexpired term of Christina Brannan ending June 30, 2012. Sincerely, ~o...:..u DI. hJ()~ Stephanie M. Moon, MMC ~ City Clerk Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to-wit: I, Dustin R. Akers, do solemnly swear that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a member of the Roanoke Neighborhood Advocates to fill the unexpired term of Christina Brannan ending June 30,2012, according to the best of my ability, So help me God, The foregoing oath of office was taken, sworn to, and subscribed before me by Dustin R. Akers thiS~ay of ~.e 2011. Brenda S. Hamilton, Clerk of the Circuit Court ~~ B CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: c1erk@roanolreva.gov JONATHAN E. CRAFT Deputy City Clerk STEPHANIE M. MOON, MMC City Clerk CECELIA T. WEBB Assistant Deputy City Clerk July 6, 2011 Nicole Ashby, Secretary Mill Mountain Advisory Committee Roanoke, Virginia Dear Ms. Ashby: This is to advise you that Ahondryea Brooks has qualified as a member of the Mill Mountain Advisory Committee for a three-year term of office, ending June 30,2014. Sincerely, ~~ :a'(\O".,J Stephanie M, Moon, MMC I City Clerk SMM:ctw Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to-wit: I, Ahondryea Brooks, do solemnly swear that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a member of the Mill Mountain Advisory Committee for a three-year term of office commencing July 1,2011 and ending June 30, 2014, according to the best of my ability, So help me God, The foregoing oath of office was taken, sworn to, and subscribed before me by Ahondryea Brooks this ~ay of ~ 2011. Brenda S. Hamilton, Clerk of the Circuit Court By ~6V~ ~ CITY OF ROANOKE CITY COUNCIL 215 Church Avenue, S.w. Noel C. Taylor Municipal Building, Suite 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 DAVIDA. BOWERS Mayor July 5, 2011 The Honorable Members of Roanoke City Council Roanoke, Virginia Dear Members of Council: Council Members William D. Bestpitch Raphael E. "Ray" Ferris Sherman P. Lea Anita J. Price Court G. Rosen David B. Trinkle We jointly sponsor a request of the West End Center for Youth for a presentation on a Leadership Building Program, at the regular meeting of City Council to be held on Tuesday, July 5, 2011, at 2:00 p.m. Sincerely, ~a5J;Z~ David A. Bowers Mayor ~~fns~ Council Member DAB/REF:ctw c?t5 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 5th day of July, 2011. No. 39151-070511. A RESOLUTION accepting the FY 2010 State Homeland Security Program Grant to the City from the Virginia Department of Emergency Management (VDEM), and authorizing execution of any required documentation on behalf of the City. BE IT RESOLVED by the Council of the City of Roanoke as follows: 1. The City of Roanoke does hereby accept the FY 2010 State Homeland Security Program Grant offered by the Virginia Department of Emergency Management (VDEM) in the amount of $30,000, to. be used for HAZMAT Team Equipment and Training. There is no matching fund requirement for this grant. The grant is more particularly described in the report of the City Manager to Council dated July 5,2011, 2, The City Manager is hereby authorized to execute and file, on behalf of the City, any necessary documents setting forth the conditions of the grant in a form approved by the City Attorney. 3, The City Manager is further directed to furnish such additional information as may be required in connection with the City's acceptance of this grant. ATTEST: ~m,~~ City Clerk. R-H omeland Secwity Program Grant{ VD EM)7 - 5 -20 II.doc CITY COUNCIL AGENDA REPORT To: Meeting: Su bject: Honorable Mayor and Members of City Council July 5, 2011 Virginia Department of Emergency Management HAZMAT Grant Acceptance Background: Roanoke Fire-EMS serves as the region's Hazardous Materials Team. The Virginia Department of Emergency Management (VDEM) allocates funds each year to regional HAZMAT Teams for related expenses. This year, the funding allocated will be used for HAZMAT Team Equipment and Training. On June 6, 2011, VDEM awarded the City of Roanoke funding in the amount of $30,000 from the FY 2010 State Homeland Security Program Grant: HAZMAT Team Equipment and Training from the National Preparedness Directorate, United States Department of Homeland Security and administered by the Commonwealth. This grant requires no matching funds from the City. Considerations: City Council action is needed to formally accept and appropriate these funds, and authorize the Director of Finance to establish a revenue estimate and appropriate funds to purchase the equipment and supplies in accordance with provisions of this grant. Recommended Action: Adopt the accompanying resolution accepting the grant as described above and authorizing the City Manager to execute any required grant agreements or documents, such to be approved as to form by the City Attorney. Adopt the accompanying budget ordinance to establish a revenue estimate in the Grant Fund in the amount of $30,000 and appropriate funding in the same amount to an expenditure account to be established by the .Qirector of Finance. CHRISTOPHER P. MORRILL City Manager Distribution: Council Appointed Officers LA. . L;;v ... ~ ~<\, IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 5th day of July, 2011. NQ. 39153-070511. A RESOLUTION authorizing the acceptance ofa Summer Food Program Grant from the Virginia Department of Health, and authorizing execution of any required documentation on \ behalf 0 f the City. BE IT RESOLVED by the Council ofthe City of Roanoke that: 1, The City Manager is hereby authorized on behalf of the City to accept from the Virginia Department of Health, a Summer Food Program Grant in the amount of$175,000, such funding to be used to cover the expense of providing for the nutritional needs of children and youth during the summer months through the City's Parks and Recreation supervised Summer Nutrition Program, all ofwhich is more particularly described in the City Manager's report dated July 5,2011, to City Council. 2. The City Manager and the City Clerk are hereby authorized to execute and attest, respectively, for and on behalf of the City, any and all requisite documents pertaining to the City's acceptance of the grant, such documents to be approved as to form by the City Attorney, and to furnish such additional information as may be required by the Virginia Department of Health in connection with the grant. ATTEST: - m. mOtMJ City Clerk. I . R-Swnmer Food Program-20l2.doc CITY COUNCIL AGENDA REPORT To: Meeting: Subject: Honorable Mayor and Members of City Council July 5, 2011 Summer Food Program Background: The City of Roanoke continues to provide for the nutritional needs of children and youth during the summer months through a Parks and Recreation supervised Summer Nutrition Program. Breakfast and lunch are provided to children throughout Roanoke from mid-June through mid-August. An estimated 40,000 meals will be served this summer. Federal funds, up to $175,000, have been awarded to the City by a grant from the Virginia Department of Health. The City is reimbursed on a per meal basis for meals actually served. Considerations: The Summer Food Program is partially funded through the United States Department of Agriculture, Food and Nutrition Service with the Virginia Department of Health serving as the sponsoring agency in Virginia. The program is similar in concept to the National School Lunch Program with eligibility requirements much like those used to determine eligibility for free or reduced priced meals during the school year. The purpose is to provide nutritionally balanced, healthy meals to children, ages one through eighteen, and those with special needs. Recommended Action: Accept the Summer Food Program grant in the amount of $175,000 and authorize the City Manager and City Clerk to execute and attest respectively, an agreement with the Virginia Department of Health and any other forms necessary to accept such grant, approved as to form by the City Attorney. Adopt the accompanying budget ordinance to establish a revenue estimate in the amount of $175,000 and appropriate funding in the same amount into an ex it re account to be established in the Grant Fund by the Director of Finance. CHRISTOPHER P. MORRILL City Manager Distribution: Council Appointed Officers Brian Townsend, Assistant City Manager for Community Development Steve Buschor, Director, Parks and Recreation Attachment 1 Budget Breakdown 2066 Program Activities 175,000 TOTAL 175,000 Summer Nutritional Sites Achieve Roanoke Apple Ridge Farms, Copper Hill (off-site center) Blue Ridge Behavioral Healthcare - Brandon Avenue Boys and Girls Club Dominion Day Services - Hurt Park Elementary School Dominion Day Services - Williamson Road Dominion Day Services - Woodrow Wilson Middle School Eureka Recreation Center Hunt Manor Indian Rock Village Jamestown Place Lansdowne Park Minnick Education Center Preston Recreation Center Salvation Army CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-254] Fax: (540) 853-]]45 E-mail: c1erk@roanokeva,gov JONATHAN E. CRAFT Deputy City Clerk STEPHANIE M. MOON, MMC City Clerk July 6, 2011 CECELIA T. WEBB Assistant Deputy City Clerk Ms. Kae N. Bolling Mill Mountain Garden Club 2341 Woodcliffe Road, S. W. Roanoke, Virginia 24014 Dear Ms. Bolling: I am enclosing copy of Resolution No. 39155-070511 accepting a donation from the Mill Mountain Garden Club to the City to develop an outdoor classroom for Mill Mountain Park; authorizing the City Manager to take any necessary actions pertaining to such donation. On behalf of the Council, I wish to express its appreciation and that of the citizens of the City of Roanoke to the Mill Mountain Garden Club for its generous donation to the City. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, July 5,2011, Sincerely, ~~hJ.~~ Stephanie M. Moon, MMC \ City Clerk Enclosure pc: Christopher P. Morrill, City Manager William M. Hackworth, City Attorney Ann H. Shawver, Director of Finance s~,~\~ ~'f\ IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 5th day of July, 2011. No. 39155-070511. A RESOLUTION accepting a donation from the Mill Mountain Garden Club to the City to develop an outdoor classroom for Mill Mountain Park; authorizing the City Manager to take any necessary actions pertaining to such donation; and expressing the City's appreciation for such donation. BE IT RESOLVED by the Council ofthe City of Roanoke as follows: 1, The City of Roanoke hereby accepts the donation of design, materials, and labor valued at approximately $16,400 from the Mill Mountain Garden Club to the City, all as more particularly set forth in the City Manager's report dated July 5,2011, to this Council. 2. . The City Manager is authorized to execute any necessary documents, provide any additional information, and to take any necessary actions in order to obtain, accept, receive, implement, use, and administer such donatIon. 3, This Council wishes to express its appreciation and that of the citizens of the City of Roanoke to the Mill Mountain Garden Club for its generous donation to the City for the outdoor classroom described in the City Manager's report dated July 5,2011, to this Council. 4. The City Clerk IS directed to transmit a copy of this Resolution to the Mill Mountain Garden Club expressing the City's appreciation for its donation. ATTEST: fitFL m. O'ol>> o-.v City Clerk. L R-Donation-Mill Mountain Garden Club. doc CITY COUNCIL AGENDA REPORT To: Meeting: Subject: Honorable Mayor and Members of City Council July 5, 2011 Mill Mountain Park Outdoor Classroom: Donation from the Mill Mountain Garden Club Backg rou nd: Mill Mountain Park draws visitors from all over the City as well as from the Roanoke Valley and beyond because of the unique recreational opportunities it offers. These include panoramic views of the City and surrounding valley from its summit; the Roanoke Star, a national landmark and symbol of civic identity for the City; Mill Mountain Zoo; the Discovery Center, which offers a variety of family- oriented environmental education programs; and hiking and biking trails that are easily accessed by greenways from both the City and the Blue Ridge Parkway. Considerations: Located between the Discovery Center and the Mill Mountain Zoo lies the park's Wildflower Garden, an outdoor educational and interpretive feature sponsored and managed by the Mill Mountain Garden Club. While the area currently contains many unique species of trees, grasses, and woody plants, the Garden Club would like to establish a small outdoor classroom. To enhance Mill Mountain's educational opportunities for both adults and children alike, the Garden Club proposes to donate the design, materials, and labor necessary to develop the outdoor classroom; a value of approximately $16,400. The Outdoor Classroom will be composed of a series of low seating walls oriented around a center area for display and presentation as shown in the attached illustrations. Parks and Recreation staff would assist the Garden Club by providing earthwork and project management functions. Recommended Action: Authorize the Office of the City Manager to accept the Mill Mountain Garden Club's donation of design services, materials and labor nec~ssary to develop an outdoor classroom for Mill Mountain Park. CHRISTOPHER P. MORRILL City Manager Distribution: Council Appointed Officers Brian Townsend, Assistant City Manager for Community Development Steve Buschor, Director, Parks and Recreation i9. FINISH GRADE FINISH GRADE MORTAR SET STONE SEAT WALL MORTAR SET STONE SEAT WALL, SEE DETAI TITLE: Outdoor Classroom DRAWING NO. ii H ILL Mill Mountain Wildflower S T U D I 0 Garden . }f~a~k;,"{?Xbifo~~e SCAlE: 5403425263 1"= 10'.{)" 2010.02.25 Feb 25, 2010 - 9:44pm lellsworth . Y:\2008\0818v Mill Mt Gorden Club\CODE 5- Work Produced\LANDSCAPE\Schemotic\Base,DWG COMM. NO. 0818v sk-1 ;01, IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 5th day of July, 2011. No. 39156-070511. A RESOLUTION approving the terms of a Letter Agreement between the City of Roanoke, Virginia, and 611 Jefferson, LLC, for access to parking permits for the Patrick Henry Hotel Project (Project); making a determination that the nonhousing portions of this Project are necessary and appropriate for the revitalization and for the continued commercial and economic development of Census Tract Eleven (11); authorizing the City Manager to execute any necessary documents, provide any additional information, and to take any necessary actions to advise the Virginia Housing Development Authority (VHDA) of such determination; authorizing the City Manager to execute the Letter Agreement referred to above; and authorizing the City Manager to execute such other documents and to take such further actions as may be necessary to implement, administer, and enforce such Letter Agreement. BE IT RESOLVED by the Council ofthe City of Roanoke as follows: 1. City Council hereby approves the terms of a Letter Agreement between the City of Roanoke, Virginia, and 611 Jefferson, LLC, for access to parking permits for the Project, as set forth in the attachment to the City Manager's report dated July 5,2011, to Council. 2. City Council further determines that the nonhousing portions ofthis Project are necessary and appropriate for the revitalization and for the continued commercial and economic development of Census Tract Eleven (11). 3. The City Manager is authorized to execute any necessary documents, provide any additional information, and to take any necessary actions to advise the VHDA of Council's determination set forth above and/or document such determination. R -611 Jefferson, LLC-parking pennits.doc 1 -- --. _._- --"..~-~,-.,---,..,.-,,-'"- ~ _..,,_ n ~ _~_"~,......_. .,......_........,.........,,......_._.....~,..,....,~..,,.,,,..,,_~"'__..~-.-~........-..- _~,.._____.. .~_-<" "_'_-.,._ ___~~_ _._o...._~.,~_ _<<___, ~,._,... .. ._~..._.. '~__,_~. -"_~__. '_.___'.'_ .....-.--..."_," <-..--..~_~._....---...-._,~_ ..~_ _..__~._.,_ ~ _~ 4. The City Manager is authorized on behalf of the City to execute a Letter Agreement between the City of Roanoke, Virginia, and 611 Jefferson, LLC, for access to parking pennits for the Project, upon certain tenus and conditions as set forth in the City Manager's report dated July 5,2011, to Council. Such Letter Agreement shall be substantially similar to the one attached to such report and in a form approved by the City Attorney. 5. The City Manager is further authorized to execute such other documents and take such further actions as may be necessary to implement, administer, and enforce such Letter Agreement. ATTEST: ~'0J.l'r)"~ City Clerk ~ R-611 Jefferson, LLC-parking pennits.doc 2 '-' CITY COUNCIL AGENDA REPORT To: Meeting: Su bject: ^ Honorable Mayor and Members of City Council July 5,2011 Authorization for a Letter Agreement for Access to Parking Permits for the Patrick Henry Hotel Project and Determination of the Project's Necessity and Appropriateness for the Revitalization of Census Tract Eleven Background: The renovation of the former Patrick Henry Hotel at 611 Jefferson Street, S.W., is a significant project for the 10r:Jg term growth and vitality of downtown Roanoke. The $20 Million renovation project of this long vacant structure will result in 132 new apartment dwellings and over 26,000 square feet of additional active commercial and retail/restaurant space on one of Roanoke's most important corridors, Jefferson Street. The project's permanent financing is being undertaken through the Virginia Housing Development Authority (VHDA). In order to facilitate this financing, VHDA has requested that the developer of the project, 611 Jefferson, LLC, obtain access to off-street parking in support of the project's 132 dwelling units during the term of the VHDA permanent financing commitment, which is thirty years. In addition, VHDA requires, as part of its financing due diligence, a determination by the City Council that the nonhousing component of this mixed use development is necessary and appropriate for the revitalization and for the continued commercial and economic development of the Census Tract within which the project is located, which is Census Tract Eleven (11). Considerations: A Letter of Agreement, a copy of which is attached to this report, dated July 6, 2011, has been developed that is acceptable to 611 Jefferson, LLC, and VHDA. The Agreement contains the terms and conditions under which 140 parking permits will be made available in the City's downtown parking system to residents of the Patrick Henry ,^,ho ch90se to obtain parking from the City. The parking permits would be m.ade available to residents upon request during the term of the Agreement at the then current applicable posted residential parking rate as established by the City Cou ncil. Residents of the Patrick Henry who wish to obtain parking permits under this Agreement will be subject to all of the terms and conditions to which all other residential parking customers in the City's parking system must comply. The availability of parking permits in any specific parking garage or lot will be at the sole discretion of the City parking administration, but the City will use reasonable efforts to place customers in parking facilities in closest proximity to the Patrick Henry. \ The Agreement also provides for conditions under which the City could terminate the Agreement, including certain reductions in the size of the City's parking system during the Agreement's term; in the event of non-appropriation of funds to operate the parking system; and upon certain reductions to the number of, or cessation of the use of, the residential units in the Patrick Henry project du ring the term of the Agreement. The City's role in facilitating, supporting, and sustaining the long term revitalization of this significant historic landmark structure located along the Jefferson Street corridor is a key component of the goal of maintaining downtown Roanoke as the center of the region. The Patrick Henry project also supports the City's efforts to expand housing choices in downtown and adds to the expansion of commercial and retail opportunities along a corridor which links the core of downtown to the emerging medical and research campus at the Riverside Center immediately to the south. Therefore, the City Council should make the determination that the nonhousing portions of this project are necessary and appropriate for the revitalization of Census Tract Eleven (11), and will facilitate and support the continued commercial and economic development of the tract, as required by the VHDA. Recommended Action: Approve the terms of the Letter Agreement between the City and 611 Jefferson, I LLC, as set forth in the attachment to this report, and determine that the " non housing portions of this project are necessary and appropriate for the revitalization and for the continued commercial and economic development of Census Tract Eleven (11 ). Authorize the City Manager to execute any necessary documents, provide additional information, and to take any necessary actions to advise the VHDA of Council's determination set forth above and/or document such determination. Authorize the City Manager to execute a Letter Agreement between the City and 611 Jefferson, LLC, substantially similar to the one attached to this report, and to execute such other documents and take such further actions as may be necessary to implement, administer, and enforce such Agreement, with the form of such Agreement to be approved by the City Attorney. HRISTOPHER P. MORRILL City Manager Distribution: Council Appointed Officers Brian Townsend, Assistant City Manager for Community Development Rob Ledger, Economic Development Manager ) Debbie Moses, Parking Administrator 2 July 6, 20 1 1 Mr. Edward Walker c/o 611 Jefferson, LLC 24 Kirk Avenue, S.W. Roanoke, VA 24011 Re: Letter Agreement Dear Mr. Walker: The City of Roanoke owns, operates, and manages a public parking system in its downtown which is currently comprised of seven parking garages and six off-street parking lots which contain a total of approximately four thous~nd one hundred (4,100) parking spaces. This is a letter agreement (the "Agreement") between the City of Roanoke, Virginia (the "City") and 611 Jefferson, LLC (the "Company"), its successors and assigns, that provides, to the extent permitted bylaw, access to public parking for individual residents of residential dwelling units (as defined in Appendix A. Definitions of Section 36.2 Zoning, of the Code of the City of Roanoke, 1979, as amended) to be located in the former Patrick Henry Hotel mixed use project located in downtown Roanoke, at 611 Jefferson -Street, S.W., which is being developed by the Company. The City agrees to make available for such residents a total of 140 parking permits for use in off-street parking garage or parking lot facilities that the City owns, operates, and manages under the following terms and conditions: 1. The determination of availability of Rarking permits in any specific parking garage or parking lot owned, operated, and managed by the City will' be at the City's sole discretion, provided the City will use reasonable efforts to make parking available to the residents at facilities closest in proximity to the Patrick Henry Hotel. 2. The parking permits will be made available to residents of the Patrick Henry facility during the term of this Agreement at the then current applicable posted residential parking rate, or other applicable rate, established and as modified from time to time by the City Council of the City of Roanoke. All such parking permits for residents who qualify shall be subject to the terms and conditions of any application and/or agreement documents that other residential parking patrons are subject to, as well as any other requirements for such permits that may be promulgated from time to time by the City Manager or City Council for the use of such permits. Currently, qualified residents of the Central Business District, as defined in Resolution No. 39104-050911, may apply for monthly residential parking permits at rates varying from $8.75 tol $17.50 per permit per month. 3. The City will make available a total of 140 parking permits for such residents in the Patrick Henry fadlity for the duration of the project's original thirty (30) year financing term with the Virginia Housing and Development Authority ("VHDA"). The (ity acknowledges and agrees this Agreement may be assigned, in its entirety but not in part, to VHDA or a successor owner of the Patrick Henry Hotel during the term of this Agreement, but under no circumstances shall the term of this Agreement exceed a total of 30 years from the date of the original closing on the VHDA financing agreement. Notwithstanding anything in this paragraph to the contrary, this Agreement shall terminate if the Company refinances its loan with VHDA with another lender. 4. The City's obligations under this Agreement to provide access as set forth above to such parking permits is specifically subject to the following conditions: a. The availability of funds and the appropriation of such \, funds by the City Council as may be necessary to operate and manage the City's parking garages and lots. b. The City maintaining ownership, operation, and management of parking garages and lots through the duration of the agreement; provided if more than 2,500 of the parking spaces currently managed by the City are sold or transferred to a single third party (or more than one party if part of a single transaction or series of transactions to individuals or entities having a common control group) during the term of this Agreement then this Agreement shall be binding on such successor. Except as provided in the preceding sentence, should the total number of parking spaces in such facilities fall below one thousand (1,000) during the term of this Agreement, this Agreement may be terminated by the City in its sole discretion. c. If more than twenty five percent (25%) of the residential dwelling units i~ Patrick Henry facility are no longer used as active residential dwelling units during the term of this Agreement, or if the Patrick Henry Hotel shall close or cease operation of the residential dwelling units in their entirety for any consecutive twelve (12) month period, this Agreement may be terminated by the City in its sole discretion. d. In the event of a breach by the City under the terms of this Agreement, the Company, its successors and/or assigns, shall give written notice to the City setting forth the nature of the breach and the City shall have thirty (30) days following receipt of the notice to cure the breach, provided that if the cure cannot be reasonably completed within thirty (30) days following the City's receipt of written notice the City shall be granted additional time to cure the same provided it diligently proceeds to do so. All notices to the City shall be sent via overnight delivery or certified mail, return receipt requested to: City Manager, City of Roanoke, 215 Church Avenue, S.W., Suite 364, Roanoke, VA 24011. Should the City fail to cure any default within the time period set forth in the preceding sentence, the City shall be deemed in default, of this Agreement and the Company may exercise all rights and remedies available to it under Virginia law, provided the City's liability, if any, shall be limited to an amount not.to exceed the lesser of (i) the actual cost of any excess amount that it would cost the Company to provide such parking permits over what the City would have charged to provide such parking permits or (ii) an amount not to exceed a total of $100,000. e. The City shall not be liable for its inability to perform its obligations under this Agreement by reason of strikes, lock-outs, casualties, acts of God, labor troubles, failure of power, governmental laws or regulations, riots, insurrection, war or other causes beyond the reasonable control of the City. 5. The Company shall indemnify and hold harmless the City, its Parking Management Company (if any), and their officers, agents, and employees against any and all liability, losses, damages, claims, causes of action, suits of any nature, costs, and expenses, including reasonable attorney's fees, resulting from or arising out of the Company's, its assignees, or their employees, agents, or subcontractors actions, activities, or omissions, negligent or otherwise, on or near the City's l, property or the area where any services are to be provided, or arising in any way out of or resulting from any of the matters or items involved in or covered by this Agreement, and this includes, without limitation, any fines or penalties, violations of federal, state, or local laws or regulations, personal injury, wrongful death, or property damage claims or suits. If the Company agrees to the terms and provisions set forth herein, please have an authorized representative sign and return to me the original of this letter. Thank you for your cooperation in this matter. City of Roanoke, Virginia By: __ Christopher P. Morrill, City Manager 611 Jefferson, LLC hereby acknowledges that it has read the above Letter Agreement document and does hereby agree to and accepts all such provisions. Date: _____________ By:___________________________________ Printed Name and Title CITY OF ROANOKE DEPARTMENT OF FINANCE 215 Church Avenue, SW, Suite 461 PO Box 1220 Roanoke, Virginia 24011-1220 Telephone: (540) 853-2821 Fax: (540) 853-6142 JOHN W. B1NGHAM, CPA Assistant Director of Finance ANN H. SHAWVER, CPA Director of Finance ANDREA F. TRENT Assistant Director of Finance July 5, 2011 Honorable David A. Bowers, Mayor Honorable David B. Trinkle, Vice-Mayor Honorable William D. Bestpitch, Council Member Honorable Raphael E. Ferris, Council Member Honorable Sherman P. Lea, Council Member Honorable Anita J. Price, Council Member Honorable Court G. Rosen, Council Member Dear Mayor Bowers and Members of City Council: Subject: May Financial Report - City of Roanoke The following financial report provides commentary on the City's financial results for the first eleven months of this fiscal year. . General Fund revenues through May of FY11 are 1.9% or $4,231,000 above last year as presented in the accompanying financial statement. Real Estate Tax collections through May have increased 0,9% compared with last year. The City achieved the real estate estimate for FY11, Sales tax revenue increased 2.4% in FY11 through May when compared to FY10. This important revenue continues to improve as economic recovery occurs. Other local taxes, such as Utility Consumer, Transient Occupancy, Motor Vehicle License and Telecommunications taxes have increased. The most notable impact to the Other Local Tax category is the increase in the Prepared Food and Beverage Tax due to the tax rate increase from 5% to 7%. General Fund expenditures through May of FY11 are 3,3% or approximately $7.6 million below FY10, largely driven by decreased costs in Judicial Administration, Public Safety, Public Works, Health and Welfare, Parks, Recreation and: Cultural, Community Development and Transfers to the Debt SeNice Fund. Education, the largest expenditure category, grew 7.1 % based on an increase in City support to schools in order to offset State funding reductions. Variances are discussed in greater detail in the expenditure section of this narrative. Honorable Mayor and Members of Council July 5, 2 0 1 1 Page 2 Revenues: The current revenue budget for FY11 represents a 1.2% decline compared to the prior year budget, The largest decrease was the Intergovernmental category. Commentaries on significant variances are shown below. General Property Taxes increased 1.7% or $1,737,000 compared to FY1 0 due to growth in real estate assessments, most notably due to new construction, Personal property tax revenue increased compared to FY1 0 as a result of increased billings for new vehicles and is expected to end the year with an increase of 1.5%. Other Local Taxes increased 9.6% or $5,381,000 compared to FY10. The main driver for this large increase is the rate change in the Prepared Food and Beverage Tax. Adjusted for the rate change impact, this category grew 2.8% or $1,693,000. Several of our local taxes are trending higher than the prior year. Utility Consumer, Transient Occupancy and Motor Vehicle License taxes have increased by 4.4%, 9.0% and 16.0%, respectively. The increase in Utility Consumer tax is driven by an increase in water and electric consumption when compared to FY10 where consumption was down. Transient Occupancy tax has shown improvement since March 2010. Motor Vehicle License taxes increased due to vehicle activities and collections through debt set off. Business in the lodging industry, which is a function of occupancy and room rates, improved as the economy stabilized, and collections of delinquent amounts have boosted current year revenues, Some of our other local taxes declined in FY11 as a result of continued economic challenges. Cigarette and recordation taxes have declined compared to last fiscal year by 5.6% and 6.1 %, respectively, The cigarette tax continues to decline which is consistent with the national trend in the number of smokers. Recordation taxes are following trends in the real estate market where sales continue to be depressed. Permits. Fees. and Licenses increased 17.8% or $134,000 compared to FY10. New construction has increased, resulting in growth in permit revenues. Large building permits obtained in FY11 include construction for the City Market Building, Brandon Oaks Apartments, and others. Fines and Forfeitures increased 12.7% or $197,000 compared to FY10 due to an increase in General District court fines. Additionally, the parking ticket fee increased effective July 1, 2010, which aided in an increase in parking ticket revenue for FY11. Revenue from the Use of Money and Property declined 43.1 % or $238,000 compared to FY10. The loss of rental income from the Commonwealth Building was the largest factor in this decline. The relocation of the Health Department from a City-owned building to the Civic Mal/location also contributed to the decline in rental income. Intergovernmental revenues decreased 5.3% or $2,711,000 compared to FY10 due primarily to a timing difference in receipt of funds under HB599 for Law Enforcement. This variance will be resolved in June FY11. Also contributing to the variance are decreases in the Shared Expenses category, related to the Compensation Board. For Honorable Mayor and Members of Council July 5, 2 0 1 1 Page 3 FY11, the Compensation Board cut funding for Constitutional Offices. Additionally, a reduction of funding from the State for jail per diems contributes to the decrease. Partially offsetting the variance is an increase in the Social Services category. Foster care activities have increased significantly compared to FY1 O. Miscellaneous revenues increased 20.8% or $114,000 compared to FY10 due primarily to an increase in delinquent real estate tax sales proceeds in FY11. Expenditures: The current fiscal year 2011 General Fund expenditure budget totals $255.9 million and represents a 1.4% or $3.6 million decrease from the May FY10 budget. Included in the budget is funding of approximately $599,000 to cover contracts and purchase orders made during fiscal year 2010 but not paid by the end of that year. All categories of the FY11 General Fund budget are lower than in FY10 with the exception of the Transfer to School Fund and Non-departmental, which fluctuates based on transfers to other funds which are somewhat nonrecurring. Based on this, expenditure variances as discussed in the following sections will focus on performance that varies from the budgeted expectation. General Government expenditures increased 1,9% or $209,000 compared to FY10 primarily due to a change in the allocation of technology maintenance contract costs in FY11. Previously, costs were billed monthly through the Department of Technology to the General Fund. Currently, contracts are fully obligated in the General Fund. By the close of the fiscal year, the effect of this change will be zero, Public Works expenditures were budgeted to decrease 6.8% from the FY10 budget. Actual expenditures for FY11 decreased 10.4% or $2.4 million compared to FY10. The expenditure variance is due primarily to a decrease in snow removal. In addition, this category was impacted by a timing difference in contracting for paving planned for this year. Also contributing to the variance is a decline in Solid Waste Management tipping fees, Transfers to Debt Service Fund declined 14.3% or $3.1 million from the prior year as of May. The Series 1999A and 1999B bonds were paid off in FY1 O. In addition, the issuance of Series 2010A and 2010C Refunding Bonds decreased the required funding of FY11 debt service for the City and Schools. Nondepartmental expenditures increased 11.5% or $492,000, due to transfers to the Capital Projects Fund for the Aviation Drive and Towne Square Boulevard Intersection Improvement project. A decline in transfers to the Grant Fund partially offsets the increase. Honorable Mayor and Members of Council July 5, 2 0 1 1 Page 4 Civic Facilities Fund For FYll year-to-date, the Civic Center has held 244 events with 247,033 attendees. This was 10.6% or 29 less events, but 17.3% or 36,377 more attendees than for the same time period of FYl 0, Event highlights for May included Cirque du Soleil, Beauty and the Beast, which added a second show to meet demand, and a sold out James Taylor concert. Cirque du Soleil was the highest revenue generating show in the 40-year history of the Civic Center, grossing over $1,250,000 in ticket sales. Global Spectrum's Net Operating Income for the month was $219,000, decreasing the year-to-date combined Operating Loss to approximately $1,222,000. This is a $300,000 improvement compared to the total fund operating performance for the same eleven month period in FY10, Global Spectrum's rolling forecast of operations continues to project a larger loss than their adopted FYll budget, currently by $114,000. Provided Global Spectrum's forecast holds true, their FYll performance would be approximately 30.4% or $235,000 better than their FYl 0 performance. Parking Fund The City's Parking Fund operates seven garages and six surface lots with a total FYll budget of just over $3,0 million. While each facility generates varying levels of income or loss, the Parking Fund as a whole meets all cash flow needs, including debt service, without General Fund subsidy and generates working capital to fund facility improvements and repairs. The FY11 year-to-date operating revenues are up 5.9% or $145,000 compared to FYl O. A revitalized Market Garage continues to lead the way, accounting for nearly two thirds of the revenue increase. Elmwood Park Garage, Center in the Square Garage, and Church Avenue Garage continue to exceed FY10 results. Tower Garage remains behind FY10, displaying the poorest performance of all locations, relative to the previous fiscal year. This is due to the loss of parkers from several large corporate customers. Gainsboro Garage and Higher Education Center Lot also remain significantly behind last year in revenues. The decline at these two locations is due to the elimination of paid parking for employees by the Higher Education Center and increased street parking by students. In all, nine facilities are ahead of FYl 0 revenues, three are behind FY10, and one is even. Three of the garages have exceeded their total FYll revenue projections in only eleven months. On .the expense side, spending levels are under those of FYl 0 in maintenance and utilities. FYll Operating Income improved 49% or $245,000 compared to FYl O. This is a function of a combination of 5.9% improvement in revenues coupled with a 5.1 % decline in expenses. The increase in Interest Expense reflects the additional debt burden incurred to renovate Market Garage, approximately $25,000 per month. City of Roanoke Pension Plan The Pension Trust Fund experienced an investment return of 27.1% for the fiscal year-to- date through May 2011, led by strong performance in the domestic and international Honorable Mayor and Members of Council July 5, 2 0 1 1 Page 5 equity allocations, as well as the convertible bond allocation. Investment performance for this period was well ahead of the Policy Portfolio return benchmark of 23.5%.. For the eleven month period ending May 31, 2011, Plan Net Assets increased $55.6 million. The net increase is a result of $9.2 million in employer contributions and $72,9 million in net investment gains offset by $26.5 million in benefit payments and Plan administrative expenses. Benefits Paid to Participants increased 2.5% due to higher retirement allowances having been earned by more recent retirees, while Administrative expenses inclined modestly. In closing, the national economy continues to improve as seen in the first quarter 2011 GDP growth of 1.8% and the seventh quarter of consecutive growth. Local tax revenue results vary by tax, although the Total Local Tax Revenues are stable and showing improvement. The unemployment rate remains a challenge to growth, however, improvement of 1% from April of 2010 to 2011, 7.2% to 6.2% respectively, is a positive sign. The housing market and commercial real estate markets remain depressed without signs of improvement. As a result, real estate taxes remain a concern for the future. The City has managed expenditures well for the first eleven months of FY11 and revenues performed better than anticipated. As a result, budget revisions were made in early June to utilize available resources in the current fiscal year. The City is in good overall financial condition, Please contact me regarding any questions on the City's financial statements, and I will be glad to assist you. Sincerely, (0?:/5~'F- Ann H. Shawver Director of Finance Attachments c: Christopher P. Morrill, City Manager William M. Hackworth, City Attorney Drew Harmon, Municipal Auditor Stephanie M. Moon, City Clerk Sherman M. Stovall, Assistant City Manager R. Brian Townsend, Assistant City Manager Amelia C. Merchant, Director of Management and Budget Deborah J. Moses, Parking Facilities Manager Robyn L. Schon, General Manager, Global Spectrum Rita D. Bishop, Superintendent, Roanoke City Public Schools Curtis Baker, Deputy Superintendent of Operations, Roanoke City Public Schools CITY OF ROANOKE, VIRGINIA GENERAL FUND FOR THE ELEVEN MONTHS ENDED MAY 31, 2011 STATEMENT OF REVENUE (UNAUDITED) Current Revenue Revenue Budget Revenue Source Budget Variance General Property Taxes $ 101,962,000 $ 679,827 Other Local Taxes 71,628,000 (9,930,889) Permits, Fees and Licenses 1,038,000 (147,582) Fines and Forfeitures 1,606,000 142,616 Revenue from Use of Money and Property 173,000 141,819 Intergovernmental 68,102,322 (20,062,209) Charges for Services 7,477,000 (1,065,739) Internal Services 2,547,000 (377,039) Transfers From Other Funds 10,565 Miscellaneous Revenue 537,268 122,470 Total $ 255,081,155 $ (30,496,726) Actual July 1 . May 31 2010 -2011 $ 102,641,827 61,697,111 890,418 1,748,616 314,819 48,040,113 6,411,261 2,169,961 10,565 659 738 $ 224,584 429 , Actual Percent of July 1 . May 31 Budget FY11 vs FY10 2009 - 2010 Received Variance $ 100:904,947 100.7% 1.7 % 56,316,491 86.1% 9.6 % 756,013 85.8% 17.8 % 1,551,499 108.9% 12.7 % 552,883 182.0% -43.1 % 50,751,398 70.5% -5.3 % 6,655,493 85.7% -3.7 % 2,293,164 85.2% -5.4 % 25,586 100.0% -58.7 % 545,966 122.8% 20.8 % $ 220,353,440 88,0% 1.9 % STATEMENT OF EXPENDITURES AND ENCUMBRANCES (UNAUDITED) Current Expenditure Unencumbered Expenditures Budget Balance General Government $ 12,779,646 $ 1,281,651 Judicial Administration 7,584,405 1,231,482 Public Safety 57,005,921 3,862,805 Public Works 23,325,473 3,074,314 Health and Welfare 40,614,368 6,131,414 Parks, Recreation and Cultural 9,164,472 823,325 Community Development 6,214,372 1,243,593 Transfer to Debt Service Fund 20,543,833 1,889,072 Transfer to School Fund 68,365,460 5,697,121 Nondepartmental 10,331,958 5,547,736 Total $ 255,929,908 $ 30,782,513 Actual July 1 . May 31 2010.2011 $ 11,497,995 6,352,923 53,143,116 20,251,159 34,482,954 8,341,147 4,970,779 18,654,761 62,668,339 4 784 222 $ 225,147,395 1 Actual Percent of July 1 - May 31 Budget FY11 vs FY10 2009 - 2010 Obligated Variance $ 11,288,730 90.0% 1.9 % 6,632,429 83.8% -4.2 % 56,087,792 93.2% -5.3 % 22,603,514 86.8% -10.4 % 37,293,264 84.9% -7.5 % 8,858,361 91.0% -5.8 % 5,411,858 80.0% -8.2 % 21,756,992 90.8% -14.3 % 58,526,839 91.7% 7.1 % 4,291,730 46.3% 11.5 % $ 232,751,509 88.0% -3.3 % CITY OF ROANOKE, VIRGINIA CIVIC FACILITIES FUND COMPARATIVE STATEMENT OF REVENUES AND EXPENSES FOR THE ELEVEN MONTHS ENDED MAY 31, 2011 (UNAUDITED) FY 2011 FY 2010 Operatina. Revenues Rentals $ 4,276,126 $ 3,230,127 Event Expenses 1,946,890 1,583,586 Advertising 134,403 90,709 Admissions Tax 542,913 434,097 Facility SurchargelTicket Rebate 494,045 367,351 Commissions 147,652 157,500 Ancillary 89,380 74,592 Miscellaneous 126,056 107,939 Total Operating Revenues 7,757,465 6,045,901 Operatina Expenses Personal Services 1,102,503 1,009,035 Operating Expenses 6,714,995 5,407,508 Management Fees 313,922 294,805 Depreciation 847,707 856,130 Total Operating Expenses 8,979,127 7,567,478 Operating Loss (1,221,662) (1,521,577) Nonoperatina Revenues/(Expenses) Other (259) 30,614 Investment Income 50,405 16,440 Interest Expense (533,974) (558,192) Net Nonoperating Expenses (483,828) (511,138) Loss Before Transfers and Contributions (1,705,490) (2,032,715) Transfers and Contributions Transfer from Capital Projects Fund 78,317 Transfer from General Fund 988,550 1,009,050 Transfer to Debt Service Fund (43,650) (63,494) Net Transfers and Contributions 944,900 1,023,873 Change in Net Assets $ (760,590) $ (1,008,842) 2 CITY OF ROANOKE, VIRGINIA PARKING FUND COMPARATIVE STATEMENT OF REVENUES AND EXPENSES FOR THE ELEVEN MONTHS ENDED MAY 31, 2011 (UNAUDITED) FY 2011 FY 2010 OperatinQ Revenues Market Garage $ 393,459 $ 301,286 Elmwood Park Garage 530,626 446,374 Center in the Square Garage 279,978 269,116 Church Avenue Garage 595,493 595,044 Tower Garage 335,196 . 377,808 Gainsboro Garage 102,915 113,195 Campbell Garage 40,812 30,575 Williamson Lot. 83,604 79,300 Higher Ed Center Lot 37,818 48,178 Market Lot 22,115 20,890 Elmwood Lot 73,778 67,604 Warehouse Row Lot 34,306 33,675 West Church/YMCA Lots 24,081 24,081 Parking Violations (All Locations) 37,750 39,828 Total Operating Revenues 2,591,931 2,446,954 OperatinQ Expenses Operating Expenses 1,095,755 1,185,006 Depreciation 755,083 766,018 Total Operating Expenses 1,850,838 1,951,024 Operating Income 741,093 495,930 NonoperatinQ Revenues/(Expenses) Investment Income 45,365 21 ,448 Interest Expense (648,435) (424,199) Net Nonoperating Expenses (603,070) (402,751) Income Before Transfers and Contributions 138,023 93,179 Transfers and Contributions Transfer from Capital Projects Fund 30,000 14,300 Net Transfers and Contributions 30,000 14,300 Change in Net Assets $ 168,023 $ 107,479 3 CITY OF ROANOKE, VIRGINIA CITY TREASURER'S OFFICE GENERALST A TEMENT OF ACCOUNTABILITY FOR THE MONTH ENDED MAY 31,2011 TO THE DIRECTOR OF FINANCE: GENERAL STATEMENT OF ACCOUNTABILITY OF THE CITY TREASURER OF THE CITY OF ROANOKE. VIRGINIA FOR THE FUNDS OF SAID CITY FOR THE MONTH ENDED MAY 31, 2011. BALANCE AT APR 30, 2011 CONSOLIDATED FUNDS $59,512,162.43 RECEIPTS $33,847,249.62 BALANCE AT DISBURSEMENTS MAY 31, 2011 $22,779,155.63 $70,580,258.42 BALANCE AT MAY 31,2010 $61.758,265.92 CERTIFICATE I HEREBY CERTIFY THAT THE FOREGOING IS A TRUE STATEMENT OF MY ACCOUNTABILITY TO THE CITY OF ROANOKE. VIRGINIA, FOR THE FUNDS OF THE VARIOUS ACCOUNTS THEREOF FOR THE MONTH ENDING MAY 31, 2011. THAT SAID FOREGOING: CASH CASH IN HAND CASH IN WACHOVIA BANK CASH IN HOMETOWN BANK CASH IN VALLEY BANK iNVESTMENTS: WACHOVIA OVERNIGHT SWEEP ACCOUNT LOCAL GOVERNMENT INVESTMENT POOL SMITH BARNEY GOVERNMENT MONEY MARKET FUND CERTIFICATES OF DEPOSIT U. S. AGENCIES VIRGINIA AIM PROGRAM (U. S. SECURITIES) VIRGINIA SNAP PROGRAM (U. S. SECURITIES) TOTAL '583,103.67 3,105,306.55 100.00 2,713.16 3,279,000.00 15.194,761.81 6,264,875.17 3J,018,Sn,67 4,000,000.00 124.899.88 5,506,918.51 570,580,256.42 APRIL 10, 2011 ~~.~ . EVELYN . POWERS, TREASURER LI. CITY OF ROANOKE PENSION PLAN STATEMENT OF CHANGES IN PLAN NET ASSETS FOR THE ELEVEN MONTHS ENDED MAY 31,2011 (UNAUDITED) FY 2011 FY 2010 Additions: Employer Contributions $ 9,203,129 $ 10,123,176 Investment Income Net Appreciation in Fair Value of Investments 67,874,780 33,890,387 Interest and Dividend Income 5,703,155 4,182,967 Total Investment Gain 73,577,935 38,073,354 Less Investment Expense 674,880 545,632 Net Investment Gain 72,903,055 37,527,722 Total Additions $ 82,106,184 $ 47,650,898 Deductions Benefits Paid to Participants Administrative Expenses Total Deductions Net Increase $ 26,193,175 350,830 26,544,005 55,562,179 $ 25,557,443 323,620 25,881,063 21,769,835 Net Assets Held in Trust for Pension Benefits: Fund Balance July 1 Fund Balance May 31 280,476,609 $ 336,038,788 266,428,241 $ 288,198,076 5 CITY OF ROANOKE PENSION PLAN STATEMENT OF PLAN NET ASSETS MAY 31,2011 (UNAUDITED) FY 2011 FY 2010 Assets Cash $ 810,982 $ Investments, at Fair Value 337,610,019 289,897,935 Accounts Receivable 10,664 1,073,789 Due from Other Funds 10,761 477 Total Assets $ 338,442,426 $ 290,972,201 . Liabilities and Net Assets Liabilities: Due to Other Funds Accounts Payable $ 2,403,630 8 $ 2,773,749 376 Total Liabilities 2,403,638 2,774,125 Net Assets Held in Trust For Pension Benefits $ 336,038,788 $ 288,198,076 * Fiscal year 2010 negative cash balance of $421 ,573 is reported as Due to Other Funds. Cash balance fluctuates based on the timing of transfers and contributions. 6 I '. ~ ..c I'- -c ID ID-e-C ~OC~ o a.UJ~ CIDenO COD::..cN o ........ D::COC -- 0 og~ ~COC :!: C ", UiL> ID UJ ~ ~ (\J ~ CO ~ ~ Q) -- > ~ Q) > o -c c :J lL - co ~ Q) C Q) (9 ~ ~ >- lL 'U (]) 0..0 o~o 'U>-~ mu..>- oEu.. ~ 0 E >- L.. 0 u..'+-L.. ~'+- C 0 mO>'#. ..c '('1) +-' ~ . L..'U('I) o~~~ 'U ~ 0 m ~ (]) >- ~'Uc~ u.. '#. U . 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C en - 'U ~ U tit .2> m '+- +-' (]) :.c 2 ~ C LO ~ '-" OL- ~ 0 'U L- +-' m.- (]) ..c m C'-'I ~ 0 m :> E:!:: 0..0 :J- '-' :> L- . - tit a.. :J (]).- C 0 en ~ U en '-" E ..c E (]) '+- ~ .~ en en +-' ~ L- +-' L- L- 'U:J m (]) en (]) C ~ 0 'U 0 +-' (]) en E (]) (]) (]) (]) () ~ (]) t (]) m (]) '#. 11\ :J ~ o~ E 11\ c> (]) (]):J L- L.() ~ C ~ - (]) ~ C U c.. C 0.. ~. 11\ '-' c.. U O'C ~ en ~ ~ t:::.~ :> m E m C m "" (]) C 0.. (]) ~ ~ (]) 0 (]) c.. m ..c = . - 0 c....c L- +-' 0 en .- L- U x- 0 en 11\ (]) ~ 0 en m L- m (]) 0 'U "" L- e::: (]) en~(])+-' Q.(]):J ~~~co:J (])~ xen-~~ c~c>(])+-'c :Jm m(]) ~0'U O~cEC>~ C U +-' m C .- :J.- C (]) +-' m en 0 +-' (]) en (]) -0 0... - (]) > en U ~ m c..'S: L-.2's -0 L- (]) 0 0 (]) (]) (]) x (]) (]) U C'" C (]) e::: E ...J ~ a.. ~ w e::: ~.~ (]) 2 ~ . . . . . CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: c1erk@roanokeva.gov JONATHAN E. CRAFf Deputy City Clerk STEPHANIE M. MOON, MMC City Clerk July 6,2011 CECELIA T. WEBB Assistant Deputy City Clerk The Honorable Robert F, McDonnell Governor of Virginia 111 East Broad Street Richmond, Virginia 23219' The Honorable Onzlee Ware Member, House of Delegates P. O. Box 1745 Roanoke, Virginia 24018 The Honorable John S. Edwards Member, House of Senate P. O. Box 1179 Roanoke, Virginia 24006-1179 The Honorable H. Cleaveland Member, House of Delegates 40 British Woods Drive Roanoke, Virginia 24019 Gentlemen: I am enclosing copy of Resolution No. 39158-070511 expressing the Roanoke City Council's extreme displeasure with State legislation that became effective July 1, 2011, invalidating all locals ordinances that prohibit the use of pneumatic guns on or within private property with permission of the owner or legal possessor of the property when conducted with "reasonable care to prevent a projectile from crossing the bounds of the property," and calling for the repeal of such legislation. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, July 5, 2011. Sincerely, ~~ "01, M \)U\.u Stephanie M. Moon, MMC ~ City Clerk Enclosure pc: Christopher P. Morrill, City Manager William M. Hackworth, City Attorney Ann H. Shawver, Director of Finance iJ~\l! IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 5th day of July, 2011. No. 39158-070511. A RESOLUTION expressing City Council's extreme displeasure with State legislation that became effective July 1, 2011, invalidating all local ordinances that prohibit the use of pneumatic guns on or within private property with permission of the owner or legal possessor of the property when conducted with "reasonable care to prevent a projectile from crossing the bounds of the property," and calling for the repeal of such legislation. WHEREAS, the City of Roanoke has prohibited since at least 1909 the discharge, anywhere within the City, of air-guns and similar implements (Code of the City of Roanoke 1909, Sec. 399); WHEREAS, by the enactment of SB 757 during the last seSSIOn of the General Assembly, the General Assembly invalidated all existing local ordinances "that prohibit the use of pneumatic guns in or within private property with permission of the owner or legal possessor of the property when conducted with reasonable care to prevent a projectile from crossing the bounds of the property;" WHEREAS, the prohibition of the discharge of air-guns and similar pneumatic weapons in the City is a prudent measure that helps ensure the public safety, health, and welfare, especially given the City's high population density of over 2,200 persons per square mile, and the narrowness and small size of many lots within the City; WHEREAS~ pneumatic guns include rifles and pistols that fire .22 caliber pellets - the same caliber as the smallest rifle caliber, and they reportedly have killing power at close range and the ability to kill small animals at fifty yards; WHEREAS, the "reasonable care" requirement enacted by the General Assembly works only so long as a shooter doesn't miss the backstop that is intended to provide the reasonable care; WHEREAS, law enforcement officers are concerned that the resemblance of some pneumatic weapons to even more lethal weapons will cause problems for officers responding to calls, and having to make split-second decisions about how to respond appropriately; THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke that: 1. Council expresses its extreme displeasure at the enactment of the General Assembly of Senate Bill 757. 2, Council calls upon the General Assembly to repeal Chapter 832 of the Virginia Acts of Assembly, 2011 Reconvened Session, which enacted Senate Bill 757. 3. The City Clerk is directed to send attested copies of this Resolution to the Governor and to all members ofthe General Assembly, ATTEST: ~ m.iYlO.w City Clerk. ~ CITY OF ROANOKE OFFICE OF CITY ATIORNEY 464 MUNICIPAL BUILDING 215 CHURCH AVENUE, SW ROANOKE, VIRGINIA 24011-1595 WILLIAM M. HACKWORm CITY ATIORNEY TELEPHONE: 540-853-2431 FAX: 540-853-1221 EMAll...: cityatty@roanokeva.gov TIMOTHY R. SPENCER STEVEN J. TALEVI GARY E. TEGENKAMP DAVID L. COLLINS HEATHERP.FERGUSON ASSISTANTCITY ATIORNEYS July 5, 2011 The Honorable Mayor and Members of City Council Roanoke, Virginia Re: Pneumatic Guns Dear Mayor Bowers and Members of Council: At its June 20, meeting, Council tabled a proposed ordinance that would amend Section 21-81, Discharge of air guns. gravel shooters. pneumatic guns. etc" of the City Code in order to conform it with changes in State law effective July 1, 2011. As drafted, that ordinance provided for dispensing with the second reading of the ordinance by title, which would have required the affirmative vote of five members of Council. Since it is anticipated that only four members of council will be present at Councils July 5 meeting, I have revised the ordinance to delete the'tlispensing with the second reading' provision, so that the ordinance may be adopted on first reading by the affirmative vote of four members of Council. The revised ordinance is enclosed. As requested, I have also prepared and enclose for your consideration a resolution expressing Councifs displeasure at the adoption of the amendment in State enabling legislation, and requesting that it be repealed, With kindest personal regards, I am Sincerely yours, w~~. ~_&A--Jf\\ William M. Hackworth City Attorney WMH/1sc Enclosures c: Christopher P. Morrill, City Manager Christopher Perkins, Police Chief L:\A TTORNEY\CASHARE\\etterhead colored 5 20 \ \ ,doc Vacancies are posted on RVTV, the Internet and Mvroanoke.com COMMITTEE VACANCIES July 5,2011 VACANCIES: Roanoke Neighborhood Advocates for a term ending June 30, 2014. Roanoke Civic Center Commission to fill an unexpired term of office ending September 30, 2012; and a three year term of office commencing October 1, 2011 and ending September 30, 2014. Roanoke Public Library Board for a term of office ending June 30, 2014. Roanoke Valley-Alleghany Regional Comprehensive Economic Development Strategy Committee for a term of office ending March 31,2014. Roanoke Arts Commission for a term of office ending June 30, 2014. Local Board of Building Code Appeals for a five-year term of office ending September 30, 2016. Unexpired term of Jason Bingham as a School Board Trustee for a term ending June 30, 2012. Candidates are Chris Craft, John Elliott, Lisa Stoneman, John Whitney, Richard Willis, Cynthia Wright and Linda Wyatt. REAPPOINTMENTS . Consideration of Daniel Karnes as a Commissioner of the City of Roanoke Redevelopment and Housing Authority for a tour-year term of office ending August 31 , 2015. Consideration of Brownie E. Polly and Thomas Pettigrew as members of the Roanoke Civic Center Commission for three-year terms of office ending September 30, 2014. CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: c1erk@roanokeva.gov JONATHAN E. CRAFT Deputy City Clerk STEPHANIE M. MOON, MMC City Clerk July 6, 2011 CECELIA T. WEBB Assistant Deputy City Clerk Felicia Journiette 4410 Cove Road, N. W. Roanoke, Virginia 24017 Dear Ms. Journiette: At a regular meeting of the Council of the City of Roanoke which was held on Monday, July 5, 2011, you were appointed as a member of the Roanoke Neighborhood Advocates for a three-year term of office ending June 30, 2014. Enclosed yOU will find a Certificate of your appointment and an Oath or Affirmation of Office which must be administered bv a Clerk of the Circuit Court of the City of Roanoke. located on the third floor of the Roanoke City Courts Facilitv. 315 Church Avenue. S. w. Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which you were appointed. Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your appointment and each member is required "to read and become familiar with provisions of the Act." Felicia Journiette July 6,2011 Page 2 On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to serve to the City of Roanoke as a member of the / Roanoke Neighborhood Advocates. Sincerely, ~ar,."hr-Ja~ Stephanie M. Moon, MMC l City Clerk SMM:ctw Enclosures pc: Bob Clement, Neighborhood Coordinator, w/application COMMONWEALTH OF VIRGINIA ) ) To-wit: ) CITY OF ROANOKE I, Stephanie M. Moon, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the fifth day of July, 2011, FELICIA JOURNIETTE was appointed as a member of the Roanoke Neighborhood Advocates for a three-year term of office ending June 30,2014. Given under my hand and the Seal of the City of Roanoke this sixth day of July, 2011. ~n,.hu>&J City Clerk l CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 STEPHANIE M. MOON, MMC E-mail: clerk@roanokeva.gov City Clerk JONATHAN E. CRAFT Deputy City Clerk July 6,2011 CECELIA T. WEBB Assistant Deputy City Clerk Daniel Karnes 3422 Windsor Road, S. W. Roanoke, Virginia 24018 Dear Mr. Karnes: ~t a regular meeting of the Council of the City of Roanoke which was held on Monday, July 5, 2011, you were reappointed as a Commissioner to the Roanoke Redevelopment and Housing Authority, for a term of four years ending August 31,2015. Enclosed YOU will find a Certificate of your reappointment and an Oath or Affirmation of Office which must be administered by a Clerk of the Circuit' Court of the City of Roanoke. located on the third floor of the Roanoke City Courts Facility. 315 Church Avenue. S. W. Please return one copy of the Oath of Office to Room 456, Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., prior to serving in the capacity to which you were reappointed. Pursuant to Sections 2.2-3114 and 2.2-3115, Code of Virginia (1950), as amended, I am required to furnish members of the Roanoke Redevelopment and Housing Authority with a Financial Disclosure Form. State Code provisions require that all disclosures must be filed and maintained as a matter of public record for a period of five years in the Office of the Clerk of the governing body. Please complete arid return the enclosed form to the undersigned prior to assuming the duties of your office. . Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your reappointment and' each member is required "to read and become familiar with provisions of the Act." Daniel Karnes July 6, 2011 Page 2 On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to continue your service as a Commissioner to the Roanoke Redevelopment and Housing Authority. SMM:ctw Enclosures Sincerely, ~h-).X Stephanie M. Moon, MMC City Clerk ' pc: Glenda S. Edwards, Roanoke Redevelopment and Housing Authority 2624 Salem Turnpike, N. W., Roanoke, Virginia 24017 COMMONWEALTH OF VIRGINIA ) ) To-wit: ) CITY OF ROANOKE I, Stephanie M. Moon, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held. on the fifth day of July, 2011, DANIEL KARNES was reappointed as a Commissioner of the Roanoke Redevelopment and Housing Authority for a four-year term of office ending August 31,2015. Given under my hand and the Seal of the City of Roanoke this sixth day of July, 2011. ftHLm,~ City Clerk l CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 STEPHANIE M. MOON, MMC E-mail: c1erk@roanokeva.gov City Clerk JONATHAN E. CRAFT Deputy City Clerk July 6,2011 CECELIA T. WEBB Assistant Deputy City Clerk Brownie E. Polly 3712 Peakwood Drive, S, W. Roanoke, Virginia 24014 Dear Mr. Polly: At a regular meeting of the Council of the City of Roanoke which was held on Monday, July 5, 2011, you were reappointed as a member of the Roanoke Civic Center Commission for a three-year term of office ending September 30,2014, Enclosed YOU will find a Certificate of your reaDDointment and an Oath or Affirmation of Office which must be administered by a Clerk of the Circuit Court of the City of Roanoke. located on the third floor of the Roanoke City Courts Facility. 315 Church Avenue. S. W. Please return one copy of the Oath of Office to Room 456, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which you were reappoi nted. Pursuant to Section 2,2-3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your reappointment and each member is required "to read and become familiar with provisions of the Act." Brownie E. Polly July 6, 2011 Page 2 On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to continue your service as a member to the Roanoke Civic Center Commission. Sincerely, #))~ 'h-).mo~ Stephanie M. Moon, MMC ~ City Clerk SMM:ctw Enclosures pc: June Woodward, Secretary, Roanoke Civic Center Commission COMMONWEALTH OF VIRGINIA ) ) To-wit: ) CITY OF ROANOKE I, Stephanie M. Moon, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the fifth day of July, 2011, BROWNIE E. POLLY was reappointed as a member of the Roanoke Civic Center Commission for a three-year term of office ending September 30,2014. Given under my hand and the Seal of the City of Roanoke this sixth day of July, 2011. - h) .'oopo-J City Clerk L CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 STEPHANIE M. MOON, MMC E-mail: c1erk@roanokeva.gov City Clerk July 6, 2011 JONATHAN E. CRAFT Deputy City Clerk CECELIA T. WEBB Assistant Deputy City Clerk Thomas Pettigrew 1301 Greenlane Road, N. W. Roanoke, Virginia 24017 Dear Mr. Pettigrew: At a regular meeting of the Council of the City of Roanoke which was held on Monday, July 5, 2011, you were reappointed as a member of the Roanoke Civic Center Commission for a three-year term of office ending September 30,2014. Enclosed YOU will find a Certificate of your reappointment and an Oath or Affirmation of Office which must be administered by a Clerk of the Circuit Court of the City of Roanoke. located on the third floor of the Roanoke City Courts Facility. 315 Church Avenue. S. W. Please return one copy of the Oath of Office to Room 456, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which you were reappointed. Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your reappointment and.each member is required lito read and become familiar with provisions of the Act." Thomas Pettigrew July 6, 2011 Page 2 On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to continue your service as a member to the Roanoke Civic Center Commission. Sincerely, ~~'n!.IY,)~ Stephanie M. Moon, MMC C City Clerk SMM:ctw Enclosures pc: June Woodward, Secretary, Roanoke Civic Center Commission COMMONWEALTH OF VIRGINIA CITY OF ROANOKE ) ) To-wit: ) I, Stephanie M, Moon, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the fifth day of July, 2011, THOMAS PETTIGREW was reappointed as a member of the Roanoke Civic Center Commission for a three-year term of office ending September 30,2014, Given under my hand and the Seal of the City of Roanoke this sixth day of July, 2011. W~rr,'I6\j) ~ City Clerk ~ CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: c1erk@roanokeva.go~ JONATHAN E. CRAFT Deputy City Clerk STEPHANIE M. MOON, MMC City Clerk July 6,2011 CECELIA T. WEBB Assistant Deputy City Clerk Mr, Richard Willis, Jr. 501 Woods Avenue, S, W. Roanoke, Virginia 24016 Dear Mr. Willis: I am enclosing copy of Resolution No. 39159-070511 appointing you as School Board Trustee on the Roanoke City School Board to fill the unexpired term of Jason E. Bingham commencing July 5,2011 and ending June 30, 2012. Please find enclosed Certificate of your appointment. Your Oath of Office has been forwarded to Cindy H. Poulton, Clerk, Roanoke City School Board, for appropriate handling prior to you assuming the duties of School Trustee. Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing copies of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your appointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to serve the City of Roanoke as a Trustee of the Roanoke City School Board. Sincerely, ~ Q};. ~(J()<J Stephanie M. Moon, MMC / City Clerk SMM:ctw Enclosure pc: Cindy H. Poulton, Clerk, Roanoke City School Board, w/attachments Christopher P. Morrill, City Manager William M. Hackworth, City Attorney Ann H. Shawver, Director of Finance # IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 5th day of July, 2011. No. 39159-070511. A RESOLUTION appointing Richard Willis as School Board Trustee on the Roanoke City School Board to fill the unexpired term of Jason Bingham, July 1, 2011 through June 30,2012. WHEREAS, pursuant to S9-24, Code ofthe City of Roanoke (1979), as amended, a public hearing was held June 20, 2011, relating to the appointment of a School Board Trustee; and WHEREAS, this Council is desirous of appointing Richard Willis to fill the vacancy on the Roanoke City School Board. THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke as follows: 1. Richard Willis is hereby appointed as School Board Trustee on the Roanoke City School Board for a term commencing July 5,2011, and ending June 30,2012. 2. The City Clerk is directed to transmit an attested copy of this resolution to the Clerk of Roanoke City School Cindy Poulton, and to Richard Willis. ATTEST: .~~M.mow City Clerk. l School Board TlUstee Appointment 20 11 nnexpired tenn of Bingham. doc COMMONWEALTH OF VIRGINIA ) ) To-wit: ~ CITY OF ROANOKE I, Stephanie M. Moon, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the fifth day of July 2011, RICHARD WILLIS, JR., was appointed as a Trustee of the Roanoke City School Board to fill unexpired term of Jason E. Bingham for commencing July 5, 2011 and ending June 30, 2012. Given under my hand and the Seal of the City of Roanoke this sixth day of July, 2011. 9i.rf( ~ rtr; - 06JDayJ City Clerk I