HomeMy WebLinkAboutCouncil Actions 08-15-11
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39177 -081511
ROANOKE CITY COUNCIL
REGULAR SESSION
AUGUST 15, 2011
2:00 P.M.
CITY COUNCIL CHAMBER
AGENDA
1. Call to Order--RolI Call. Mayor Bowers was absent.
The Invocation was delivered by The Reverend Carl T. Tinsley, Pastor, First
Baptist Church Buena Vista.
The Pledge of Allegiance to the Flag of the United States of America was led
by Vice-Mayor David B. Trinkle.
Welcome. Vice-Mayor Trinkle.
NOTICE:
Today's Council meeting will be televised live and replayed on RVTV Channel 3 on
Thursday, August 18 at 7:00 p.m., and Saturday, August 20 at 4:00 p.m. Council
meetings are offered with closed captioning for the hearing impaired.
ANNOUNCEMENTS:
THE PUBLIC IS ADVISED THAT MEMBERS OF COUNCIL RECEIVE THE CITY
COUNCIL AGENDA AND RELATED COMMUNICATIONS, REPORTS,
ORDINANCES AND RESOLUTIONS, ETC., ON THE THURSDAY PRIOR TO THE
COUNCIL MEETING TO PROVIDE SUFFICIENT TIME FOR REVIEW OF
INFORMATION.
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THE CITY CLERK'S OFFICE PROVIDES THE MAJORITY OF THE CITY
COUNCIL AGENDA ON THE INTERNET FOR VIEWING AND RESEARCH
PURPOSES. TO ACCESS AGENDA MATERIAL, GO TO THE CITY'S
HOMEPAGE AT WWW.ROANOKEVA.GOV.CLlCK ON THE GOVERNMENT
ICON.
NOTICE OF INTENT TO COMPLY WITH THE AMERICANS WITH DISABILITIES
ACT. SPECIAL ASSISTANCE IS AVAILABLE FOR DISABLED PERSONS
ADDRESSING CITY COUNCIL. EFFORTS WILL BE MADE TO PROVIDE
ADAPTATIONS OR ACCOMMODATIONS BASED ON INDIVIDUAL NEEDS OF
QUALIFIED INDIVIDUALS WITH DISABILITIES, PROVIDED THAT
REASONABLE ADVANCE NOTIFICATION HAS BEEN RECEIVED BYTHE CITY
CLERK'S OFFICE.
PERSONS WISHING TO ADDRESS COUNCIL WILL BE REQUIRED TO
CONTACT THE CITY CLERK'S OFFICE PRIOR TO THE MONDAY COUNCIL
MEETING, OR REGISTER WITH THE STAFF ASSISTANT AT THE ENTRANCE
TO THE COUNCIL CHAMBER PRIOR TO COMMENCEMENT OF THE COUNCIL
MEETING. ONCE THE COUNCIL MEETING HAS CONVENED, THERE WILL BE
NO FURTHER REGISTRATION OF SPEAKERS, EXCEPT FOR PUBLIC
HEARING MATTERS. ON THE SAME AGENDA ITEM, ONE TO FOUR
SPEAKERS WILL BE ALLOTTED FIVE MINUTES EACH; HOWEVER, IF THERE
ARE MORE THAN FOUR SPEAKERS, EACH SPEAKER WILL BE ALLOTTED
THREE MINUTES.
ANY PERSON WHO IS INTERESTED IN SERVING ON A CITY COUNCIL
APPOINTED AUTHORITY, BOARD, COMMISSION OR COMMITTEE MAY
CONTACT THE CITY CLERK'S OFFICE AT 853-2541, OR ACCESS THE CITY'S
HOMEPAGE TO OBTAIN AN APPLICATION.
THE COUNCIL OF THE CITY OF ROANOKE IS SEEKING APPLICATIONS FOR
THE FOLLOWING CURRENT OR UPCOMING VACANCIES:
ROANOKE ARTS COMMISSION - ONE VACANCY
ROANOKE CIVIC CENTER COMMISSION - ONE VACANCY
LOCAL BOARD OF BUILDING CODE APPEALS - ONE VACANCY
HUMAN SERVICES ADVISORY BOARD - TWO VACANCIES
THE CITY OF ROANOKE ALSO IS ACCEPTING NOMINATIONS FOR THE 2011
CITIZEN OF THE YEAR. TO OBTAIN A NOMINATION FORM, CONTACT THE
CITY CLERK'S OFFICE OR ACCESS FORM ON THE CITY CLERK'S WEBPAGE
AT WWW.ROANOKEVA.GOV/CITYCLERK. DEADLINE FOR RECEIPT OF
NOMINATIONS IS WEDNESDAY, SEPTEMBER 28, 2011.
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2. PRESENTATIONS AND ACKNOWLEDGEMENTS: NONE.
3. HEARING OF CITIZENS UPON PUBLIC MATTERS:
CITY COUNCIL SETS THIS TIME AS A PRIORITY FOR CITIZENS TO BE
HEARD. ALL MATTERS WILL BE REFERRED TO THE CITY MANAGER FOR
RESPONSE, RECOMMENDATION OR REPORT TO COUNCIL, AS HE MAY
DEEM APPROPRIATE. .
The following individuals appeared before the Council:
Mary Cuddy
Robert Gravely
Estelle McCadden
Jamie McDaniel
4.
CONSENT AGENDA
(APPROVED 6-0)
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED
TO BE ROUTINE BY THE MEMBERS OF CITY COUNCIL AND WILL BE
ENACTED BY ONE MOTION. THERE WILL BE NO SEPARATE DISCUSSION OF
THE ITEMS. IF DISCUSSION IS DESIRED, THE ITEM WILL BE REMOVED
FROM THE CONSENT AGENDA AND CONSIDERED SEPARATELY.
"
C-1 Minutes of the Special Meeting of the City Council Personnel Committee held
on Monday, July 18, 2011; and regular meeting of Council held on Monday,
August 1,2011.
RECOMMENDED ACTION: Dispensed with the reading ofthe minutes and
approve as recorded.
C-2 A communication from the City Clerk advising of the resignation of Taliaferro
Logan as a member of the Roanoke Arts Commission, effective immediately.
RECOMMENDED ACTION: Accepted the resignation and received and
filed the communication.
C-3 A communication from the City Clerk advising of the resignation of Richard
Walters as a member of the Mill Mountain Advisory Committee, effective
immediately.
RECOMMENDED ACTION: Accepted the resignation and received and
filed the communication.
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REGULAR AGENDA
5. PUBLIC HEARINGS: NONE.
6. PETITIONS AND COMMUNICATIONS:
a. A communication from the Commonwealth's Attorney recommending
acceptance and transfer/appropriation of funds for the Victim/Witness
Program Grant; and a communication from the City Manager concurring in
the recommendation.
Adopted Resolution No. 39177-081511 and Budget Ordinance No.
39178-081511 (6-0).
7. REPORTS OF CITY OFFICERS AND COMMENTS OF CITY
MANAGER:
a. CITY MANAGER:
BRIEFINGS: NONE.
ITEMS RECOMMENDED FOR ACTION:
1. Acceptance and appropriation of funds from the Department of
Criminal Justice Services for a Juvenile Justice and Delinquency
Prevention Title II Grant for the Project Back on Track Program, an
evidence-based treatment program designed to reduce youth
substance use and youth crime.
Withdrawn.
2. Acceptance and appropriation of funds from the Department of
Criminal Justice Services for a Juvenile Justice and Delinquency
Prevention Title II Grant Program, a research-based prevention
program to enhance academic achievement, family relationships,
violence prevention and substance use avoidance.
Adopted Resolution No. 39179-081511 and Budget Ordinance No.
39180-081511 (6-0).
3. Execution of Amendment No. 2 to the contract between the City of
Roanoke and D. E. Eakin & Sons, Inc., to continue lead hazard
control activities on eligible residential housing units through April 20,
2012.
Adopted Ordinance No. 39181-081511 (6-0).
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4. Transfer of funds to supplement the Sexual Violence Coordinator and
Domestic Violence Coordinator grant funded positions.
Adopted Budget Ordinance No. 39182-081511 (6-0).
5. Transfer of funds in connection with completed capital projects.
Adopted Budget Ordinance No. 39183-081511 (6-0).
COMMENTS BY CITY MANAGER.
The City Manager offered the following comments:
. ReQional 9/11 Memorial Ceremony
On Sunday, Sept. 11, a regional Remembrance Ceremony will be held in
downtown Roanoke to mark the 10th anniversary of the 9/11 terrorist
attacks.
A formal ceremony will begin at 5 p.m. in Market Square.
The downtown area will open up at 4 p.m. for people to view displays related
to 9/11 and public safety. There will also be music and a choir.
This event is being coordinated by Fire and Rescue, Police, Sheriff, and
Public Information staff from the cities of Roanoke and Salem, the Town of
Vinton, and Roanoke County. Invitations to participate are also being
extended to neighboring counties.
. Grandin VillaQe bike rack recoonized
The new Grandin Village bicycle rack, "In a Tangle," was included in a 17-
panel slide show of public art around the country in an Aug. 5 edition of the
salon.com online magazine.
The article headline was "The glory of public art," and Roanoke was named
in the read-in: "Inspiring pieces from local 'Percent for Art' programs - from
Florida's 'flying saucers' to Roanoke's giant comb."
The short article that introduced the slide show described how percent-for-
art programs work and the impact they can have.
· Softball tournament a success
The 2011 ASA Girls Class A Eastern Fast-Pitch National Championship
softball tournament took place Aug. 3-7 throughout the Roanoke Valley, and
several city fields were used for this event.
74 teams representing 13 states competed.
The event brought close to 2,000 players, coaches, and staff to the valley,
and nearly 2,000 fans turned out for the games.
A total of 2,898 room nights at area lodgings were generated by this
tournament, and the Roanoke Valley Convention & Visitors Bureau reports
that direct spending was $1,637,640.
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8. REPORTS OF COMMITTEES:
a. A report of the Roanoke City School Board requesting appropriation of funds
for various educational programs; and a report of the Director of F.inance
recommending that Council concur in the request. Margaret Lindsey,
Director of Accounting, Spokesperson.
Adopted Budget Ordinance Nos. 39184-081511 and 39185-081511 (6-0).
b. A report of the Roanoke City School Board requesting approval of the
Schools' renewal of the $10 million line of credit facility with Wells Fargo,
National Association; and a report of the City Treasurer and the Director of
Finance recommending that Council concur in the request. Margaret Lindsey,
Director of Accounting, Spokesperson.
Tabled until the next regular meeting of Council scheduled to be held
on Tuesday, September 6, 2011 (4-2, Vice-Mayor Trinkle and Council
Member Rosen voting no).
9. UNFINISHED BUSINESS: NONE.
10. INTRODUCTION AND CONSIDERATION OF ORDINANCES
AND RESOLUTIONS: NONE.
11. MOTIONS AND MISCELLANEOUS BUSINESS:
a. Inquiries and/or comments by the Vice-Mayor and Members of City Council.
Council Member Lea announced that a press conference would be held
on Thursday, August 25 at 12:00 noon at William Fleming High School
Football Stadium with regard to the annual Western Virginia Football
Classic kickoff.
b. Vacancies on certain authorities, boards, commissions and committees
appointed by Council. NONE.
AT 3:36 P.M., THE COUNCIL MEETING WAS DECLARED IN RECESS UNTIL 7:00 P.M.,
IN THE CITY COUNCIL CHAMBER, ROOM 450, NOEL C. TAYLOR MUNICIPAL
BUILDING.
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ROANOKE CITY COUNCIL
REGULAR SESSION
AUGUST 15, 2011
7:00 P.M.
CITY COUNCIL CHAMBER
AGENDA
Call to Order--RolI Call. Mayor Bowers was absent.
The Invocation was delivered by Council Member Sherman P. Lea.
The Pledge of Allegiance to the Flag of the United States of America was led
by Vice-Mayor David B. Trinkle.
Welcome. Vice-Mayor Trinkle.
NOTICE:
Tonight's Council meeting will be televised live and replayed on RVTV Channel 3
on Thursday, August 18 at 7:00 p.m., and Saturday, August 20 at 4:00 p.m. Council
meetings are offered with closed captioning for the hearing impaired.
A. PUBLIC HEARINGS:
1. Request of 611 Jefferson, LLC, to permanently vacate, discontinue and
close an alleyway located on the south side of 601 Jefferson Street, S. W.,
and the north side of 611 Jefferson Street, S. W. Cooper Youell, Agent,
Spokesperson.
Adopted Ordinance No. 39186-081511 (6-0).
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2. Request of Dou Mar, LLC, to rezone the rear portion of the property located
at 4341 Delray Street, N. W., from RM-1, Residential Mixed Density District
to MX, Mixed-Use District, for a parking area. Thomas T. Palmer, Agent,
Spokesperson.
Adopted Ordinance No. 39187-081511 (6-0).
3. Proposal of the City of Roanoke to adopt a resolution authorizing the
issuance of FY12 Bonds and appropriation of funds for certain capital
projects. Christopher P. Morrill, City Manager and Ann H. Shawver, Director
of Finance.
Adopted Resolution No. 39188-081511 and Budget Ordinance No.
39189-081511 (6-0).
4. Request of the City of Roanoke Planning Commission to consider an
amendment of Vision 2001-2020, the City's Comprehensive Plan, to
incorporate as an element of the plan, an Arts and Cultural Plan, dated
July 21,2011, as amended at the Planning Commission public hearing held
on July 21,2011. Christopher L. Chittum, Agent, Spokesperson.
Adopted Ordinance No. 39190-081511 (6-0).
B. HEARING OF CITIZENS UPON PUBLIC MATTERS: NONE.
ADJOURNED - 7:40 P.M.
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CITY OF ROANOKE
OFFICE OF THE MAYOR
215 CHURCH AVENUE, S.w., SUITE 452
. ROANOKE, VIRGINIA 24011-1594
TELEPHONE: (540) 853.2444
FAX: (540) 853-1145
DAVID A. BOWERS
Mayor
August 15, 2011
The Honorable Vice-Mayor a.nd Members
of the Roanoke City Council
Roanoke, Virginia
Dear Vice-Mayor Trinkle and Members of Council:
This is to advise you that I will not be present at the 2:00 p.m. and 7:00 p.m. sessions of
Council on Monday, August 15, 2011. Best wishes for a successful meeting~
Sincerely,
~~.
David A. Bowers
Mayor
/ctw
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HUD Targets Revitalization Areas
HUD has done revitalization in the S. E section ofthe city (Southeast By Design), Gainsboro Project
Gold which is in the eastern section of Northwest and borders downtown, and in S. W. section ofthe
city ( Hurt Park New Horizons. All of them have been great projects and have enhanced the beauty of
our city (ALL BUT THE TRAFFIC CALMING IN S. E. ) MY FEELINGS. We don't even see the need for the
next project to be one that calls for major discussion.
It seems logical that the next project should be the Orange-Melrose Corridor. Have you forgotten that
Orange Ave. is US Highway 460. That was the only way to go from Richmond, YA to Bluefield, West VA.
Your should want those passing through to see a part of this beautiful city ( as you call it ) as they are
passing through. It is now being traveled more again rather than Interstate 81 and 64. You have two ( 2
) neighborhood groups in this target area - Loudon Melrose Neighborhood Organization, INC., and
Melrose/Rugby Neighborhood Forum, Inc., who really care and have done notable projects to show that
they care even when the city does not.
We feel that we are the chosen, neglected citizens of the city. We care and present our frustrations to
city officials to receive no satisfaction and very little solutions to our concerns.
The double trailer that was allowed to be put on our residential street with the last lot on the block
designated Commercial Neighborhood. What a monstrosity an a lack of concerned for us before
allowing for it to be constructed. All of the promises have not been kept or met.
Recreation centers
Grocery stores
Post office
What's next?
tI DDr
August 15, 2011
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-254]
Fax: (540) 853-1145
E-mail: c1erk@roanokeva.gov
JONATHAN E. CRAFT
Deputy City Clerk
STEPHANIE M. MOON, MMC
City Clerk
August 16, 2011
CECELIA T. WEBB
Assistant Deputy City Clerk
Taliaferro Logan
1411 Main Street, S. W.
Roanoke, Virginia 24016
Dear Ms. Logan:
A communication from the City Clerk advising of your resignation as a member of the
Roanoke Arts Commission was before the Council of the City of Roanoke at a regular
meeting, which was held on Monday, August 15, 2011.
On behalf of the Members of Roanoke City Council, I would like to express appreciation
for your service to the City of Roanoke as a member of the Roanoke Arts Commission
from July 6, 2010 to June 30, 2011. Please find enclosed a Certificate of Appreciation
and an aerial view photograph of the Roanoke Valley in recognition of your service.
Sincerely,
~M.~
Stephanie M. Moon, MMC
City Clerk
SMM:ctw
Enclosure
pc: Melissa Murray, Secretary, Roanoke Arts Commission
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CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: cIerk@roanokeva.gov
JONATHAN E.CRAFT.
Deputy City Clerk
CECELlA T. WEBB
Assistant Deputy City Clerk
STEPHANIE M. MOON, MMC
City Clerk
August 15, 2011
The Honorable Mayor and Members
of the Roanoke City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of Council:
This is to advise that Taliaferro Logan has tendered her resignation as a member of the
Roanoke Arts Commission, effective immediately.
Sincerely,
-f}:.f~ YI7, m oOYJ
Stephanie M. Moon, MM~ I
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: c1erk@roanokeva.gov
JONATHAN E. CRAFT
Deputy City Clerk
STEPHANIE M. MOON, MMC
City Clerk
CECEUA T. WEBB
Assistant Deputy City Clerk
August 19, 2011
Richard F. Walters
4407 Rushwood Street, N. W.
Roanoke, Virginia 24012
Dear Mr. Walters:
,
A communication from the City Clerk advising of your resignation as a member of
the Mill Mountain Advisory Committee was before the Council of the City of
Roanoke at a regular meeting, which was held on Monday, August 15, 2011.
On behalf of the Members of Roanoke City Council, I would like to express
appreciation for your service to the City of Roanoke as a member of the Mill
Mountain Advisory Committee from July 1, 2010 to August 10, 2011. Please find
enclosed a Certificate of Appreciation and 'an aerial view photograph of the
Roanoke Valley in recognition of your service.
Sincerely,
~h7.rnb~
Stephanie M. Moon, MMC/
City Crerk
SMM:jec
Enclosure
pc: Nicole Ashby, Secretary, Mill Mountain Advisory Committee
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CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: c1erk@roanokeva.gov
JONATHAN E. CRAFT
Deputy City Clerk
STEPHANIE M. MOON, MMC
City Clerk
CECELlA T. WEBB
Assistant Deputy City Clerk
August 15, 2011
The Honorable Mayor and Members
of the Roanoke City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of Council:
This is to advise that Richard Walters has tendered his resignation as a member of the
Mill Mountain Advisory Committee, effective immediately.
Sincerely,
~M~~~~
City Clerk
~~
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 15th day of August, 2011.
No. 39177-081511.
A RESOLUTION authorizing acceptance of a Victim/Witness Assistance Program grant
from the Commonwealth of Virginia Department of Criminal Justice Services, and authorizing
execution of any required documentation on behalf of the City.
BE IT RESOLVED by the Council of the City of Roanoke as follows:
1. The City Manager is hereby authorized on behalf of the City to accept from the
Commonwealth of Virginia Department of Criminal Justice Services a Victim/Witness Assistance
Program grant in the amount of $117,419.00 for Fiscal Year 2011-2012, such grant being more
particularly described in the letter of the City Manager to Council dated August 15, 2011.
2. The local cash match for Fiscal Year 2011-2012 shall be in the amount of$29,386.
3. The City Manager is hereby authorized to execute and file, on behalf of the City, any
documents setting forth the conditions of the grant in a form approved by the City Attorney.
4. The City Manager is further directed to furnish such additional information as may be
required by the Department of Criminal Justice Services in connection with the acceptance of the
foregoing grant or with such project.
ATTEST:
,
A.~h-) -I'Y)otW
City Clerk. I
110
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 15th day of August, 2011.
No. 39178-081511.
AN ORDINANCE to appropriate funding from the Commonwealth of Virginia for
the Victim Witness Program Grant, amending and reordaining certain sections of the 2011-
2012~rant Fund Appropriations, and dispensing with the second reading by title of this
ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that the following
sections of the 2011-2012 Grant Fund Appropriations be, and the same are hereby,
amended and reordained to read and provide as follows:
Appropriations
Regular Employee Salaries
City Retirement
ICMA Retirement
FICA
Medical Insurance
Dental Insurance
Life Insurance
Disability Insurance
Telephone
Administrative Supplies
Dues and Memberships
Training and Development
Postage
Revenues
Victim Witness FY12 - State
Victim Witness FY12 - Local Match
35-150-4552-1002
35-150-4552-1105
35-150-4552-1115
35-150-4552 -1120
35-150-4552-1125
35-150-4552-1126
35-150-4552-1130
35-150-4552-1131
35-150-4552-2020
35-150-4552-2030
35-150-4552-2042
35-150-4552-2044
35-150-4552-2160
35-150-4552-4552
35-150-4552-4553
$ 98,284
11,006
3,355
7,775
16,254
1,044
275
333
884
3,995
75
1 ,425
2,100
117,419
29,386
Pursuant to the provisions of Section 12 of the City Charter, the second reading
of this ordinance by title is hereby dispensed with.
A TT~ST':'
~h, Yn00V0
. ./. City Clerk. I
OtvfMONWEALTI+ OF VIRGINI
G ~'O, J\.
(;::.-;f>t .l.. ~ 'of.-.:
AREA CODE 540 TEl. No. 853-2626
FAX 853-1201
DONALD S. CALDWELL
COMMONWEALTH'S ATTORNEY
CITY OF ROANOKE
OFFICE OF THE COMMONWEALTH'S ATTORNEY
315 CHURCH AVENUE
ROANOKE, VIRIGNIA 24016
August 15, 2011
Honorable David A. Bowers, Mayor
Honorable David B. Trinkle, Vice-Mayor
Honorable William D. Bestpitch, Council Member
Honorable, Raphael E. Ferris, Council Member
Honorable Sherman P. Lea, Council Member
Honorable Anita J. Price, Council Member
Honorable Court G. Rosen, Council Member
Dear Mayor Bowers and Members of City Council:
Subject:
Acceptance of the Victim Witness
Program Grant
Background:
The Victim/Witness Assistance Program has been awarded a twelve month $117,419 grant
(#12-R8554VW11) for July 2011, through June 2012. The grant from the Department of
Criminal Justice Services (DCJS) will allow the Victim/Witness Assistance Program to
continue to provide comprehensive information and direct services to crime victims and
witnesses in accordance with the Virginia Crime Victim and Witness Rights Act.
The Victim/Witness Program continues to operate with a full-time coordinator for the Circuit
Court, as well as one full-time assistant for the Juvenile and Domestic Relations Court and
one full-time assistant for the General District Court.
The Victim/Witness Program is coordinated by the Office of the Commonwealth's Attorney.
Considerations:
The cost to the City for the grant would be $29,386 as a local cash match for a total grant
budget of $146,805. The local cash match is equal to that of FY 2010-2011. This local
cash match is included in the General Fund FY 2011-2012 adopted budget in the Transfer
to Grant Fund account (01-250-9310-9535).
Recommendations:
Accept the Victim/Witness Grant #12-R8554VW11 of $117,419 with the City of Roanoke
providing $29,386 as a local cash match from the funding provided in the Transfer to Grant
Fund account.
Authorize the City Manager to sign and execute all appropriate documents, approved as to
form by the City Attorney, to obtain Grant #12-R8554VW11.
Adopt the accompanying budget ordinance to establish revenue estimates of $117,419 in
state grant funds and $29,386 in local match in the Grant Fund, to transfer local match
totaling $29,386 from the General Fund and to appropriate funding totaling $146,805 as
outlined on Attachment A in accounts to be established in the Grant Fund by the Director of
Finance.
DSC:jsl
c: Christopher P. Morrill, City Manager
William M. Hackworth, City Attorney
Ann H. Shawver, Director of Finance
Stephanie M. Moon, City Clerk
Victim Witness Coordinator
ATTACHMENT A
PROGRAM BUDGET
1002 Regular Employee Salaries $ 98,284
1105 City Retirement $ 11,006
1115 ICMA Retirement $ 3,355
1116 ICMA Match $ 0
1120 FICA $ 7,775
1125 Medical Insurance $ 16,254
1126 Dental Insurance $ 1,044
1130 Life Insurance $ 275
1131 Disability Insurance $ 333
2020 Telephone $ 884
2030 Administrative Supplies $ 3,995
2042 Dues/Membership $ 75
2044 Training and Development $ 1 ,425
2144 Travel $ 0
2160 Postage $ 2,100
TOTAL $146,805
CITY COUNCIL AGENDA REPORT
To:
Meeting:
Subject:
Honorable Mayor and Members of City Council
August 15, 2011
Acceptance of the Victim Witness Program Grant
I concur with the recommendation from Donald S. Caldwell, Commonwealth's
Attorney for the City of Roanoke, with respect to the subject referenced above.
I recommend that City Council accept funding from the Department of Criminal
Justice Services in the amount of $11 7,419 with the City of Roanoke providing
local match funding in the amount of $29,386 - totaling $146,805.
TOPHER P. MORRILL
City Manager
Distribution: Council Appointed Officers
'if
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IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 15th day of August, 2011.
No. 39179-081511.
A RESOLUTION accepting the Juvenile Justice and Delinquency Prevention Title II grant
made to the City in collaboration with Family Service of Roanoke Valley, from the Virginia
Department of Criminal Justice Services, and authorizing execution of any required documentation
on behalf of the City.
BE IT RESOLVED by the Council of the City of Roanoke as follows:
1. The City of Roanoke does hereby accept the Juvenile Justice and Delinquency
Prevention Title II grant made to the City from the Virginia Department of Criminal Justice
Services in the amount of $65,000, with a local match from the City of $32,500, to be provided by
Family Service of Roanoke Valley, making a total award of$97,500, for the term beginning July 1,
2011 through June 30,2012, to be expended on the City of Roanoke's Positive Action program, an
evidence based treatment program designed to reduce youth substance use and youth crime, in
accordance with all the terms, provisions and conditions relating to the receipt of such funds, as
more particularly described in the report of the City Manager to Council, dated August 15,2011.
2. The City Manager is hereby authorized to accept, execute, and file on behalf of the
City of Roanoke, any and all documents required to obtain such funding, and to execute a contract
with Family Service of Roanoke Valley to implement the program. All such documents shall be
approved as to form by the City Attorney.
3. The City Manager is further directed to furnish such additional information as may
be required in connection with the City's acceptance of this grant.
m. h-JO~
7
o/J
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 15th day of August, 20qr.
No. 39180-081511.
AN ORDINANCE to appropriate funding from the Federal government through
the Commonwealth of Virginia Department of Criminal Justice Services for the Juvenile
Justice and Delinquency Positive Action Grant, amending and reordaining certain
sections of the 2011-2012 Grant Fund Appropriations, and dispensing with the second
reading by title of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that the following
sections of the 2011-2012 Grant Fund Appropriations be, and the same are hereby,
amended and reordained to read and provide as follows:
Appropriations
Fees for Professional Services
Revenues
Positive Action Grant FY12
35-630-5024-2010
$ 65,000
35-630-5024-5024
65,000
Pursuant to the provisions of Section 12 of the City Charter, the second reading
of this ordinance by title is hereby dispensed with.
AT~EST:
~...
... ...., M. fnbll.0
City Clerk. I
'"
CITY COUNCIL AGENDA REPORT
To:
Meeting:
Subject:
Honorable Mayor a/nd Members of City Council
August 15, 2011
Positive Action in the City of Roanoke
Backg rou nd:
In May, 2010, the City of Roanoke, in collaboration with Family Service of
Roanoke Valley, applied to the Virginia Department of Criminal Justice Services
under the Juvenile Justice and Delinquency Prevention Title II Grant Program, to
fund a research-based prevention program found to be effective at significantly
enhancing academic achievement, family relationships, violence prevention and
substance use avoidance.
As the grantee, the City of Roanoke has received notification of award in the
amount of $65,000 in Federal funds, with a required local cash match of $32,500,
which will be provided by Family Service of Roanoke Valley in the form of "in-kind
services", for a total award of $97,500. These funds must be expended or
obligated during the award period of July 1,2011, toJune 30, 2012.
Consideration:
The City of Roanoke Title II prevention proposal will replicate the Positive Action
youth crime and substance use avoidance model program with 1 50 City of
Roanoke children, enrolled in four after school programs. The goal is to
engage 150 first through eighth graders and their families July 1, 2011 - June
30, 2012, in the evidence-based Positive Action program model. Services will
be provided by prevention specialists of Family Service of Roanoke Valley
(FSRV), working with the Boys and Girls Club of Southwest Virginia (Roanoke
City's Ninth Street site), the West End Center, Hurt Park's Community Learning
Center, and Lincoln Terrace's Community Learning Center.
The long term goal is to prevent youth crime (including substance abuse) by
strengthening pro-social community involvement and family engagement.
Annually, planned outcomes are to document increased protective factors like
commitment to learning (improved school attendance and grades), perception
of harm of substance use, social competency and anger management skills,
parental comprehension of the importance of modeling healthy and productive
behaviors, and positive parental disciplinary skills.
Recommended Actions:
Accept the Department of Criminal Justice Services Juvenile Justice and
Delinquency Prevention Title II grant in the amount of $65,000 and authorize
the City Manager to execute the grant documents substantially similar in form
to the attached contract with Family Service of Roanoke Valley. All documents
shall be approved as to form by the City Attorney.
Adopt the accompanying budget ordinance to establish a revenue estimate in
the amount of $65,000 and to appropriate the same amount to Fees for
Professional Services in an account to be established by the Director of Finance
in the Grant Fund.
COPHER P. MORRILL
City Manager
Distribution: Council Appointed Officers
Brian Townsend, Assistant City Manager for Community Development
Jane R. Conlin, Director of Human and Social Services
Carol W. Tuning, Human Services Coordinator
2
Garth L. Wheeler
Director
COMMONWEALTH of VIRGINIA
Department of Criminal Justice Services
July 19,2011
1100 Bank Street
Richmond, Virginia 23219
(804) 786-4000
TOO (804) 386-8732
Mr. Christopher P. Morrill
City Manager
City of Roanoke
215 Church Ave" SW, Rm 364
Roanoke, VA 240 II
Title: JJDP . Positive Action in the City of Roanoke
Dear Mr. Morrill:
] am pleased to advise you that grant number 12-A2346JJI0 for the above-referenced grant program has
been approved for a total of$65,000 in Federal Funds and $32,500 in Locality Funds for a total award of
$97,500. '
Enclosed you will find a Statement of Grant A ward and a Statement of Grant A ward Special Conditions.
To indicate your acceptance of the award and conditions, please sign the award acceptance and return it to
Janice Waddy, Grants Administrator, at the Department of Criminal Justice Services (DCJS), Please review the
conditions carefully; as some require action on your part before we will disburse grant funds.
Also, enclosed are the Post Award Instructions and Reporting Requirements, Please refer to and read this
information carefully as it contains details on processing financial and progress reports, as well as requesting
awarded funds, Remember aI/financial and progress reports, budget amendment requests and requestfor
funds must be processed through our online Grants Management Information System (GMIS).
We appreciate your interest in this grant program and will be happy to assist you in any way we can to
assure your project's success. If you have any questions, please call Demian Futterman at (8.04) 786-0092.
fi;;; ~
Garth L. Wheeler
Enclosures
cc: Ms, Carol Tuning, Human Srvs. Coord. Chair
Ms. Ann Shawver, Director of Finance
Mr, Demian Futterman, DCJS Monitor
Criminal Justice Service Board' Committee on Training' Advisory Committee on Juvenile Justice
Advisory Committee to Court Appointed Special Advocate and Children's Justice Act Programs
Private Security Services Advisory Board' Criminal Justice Information Systems Committee
www.dcjs.virginia.gov
Department of Criminal Justice Services
1100 Bonk Strut, 12th Floor. Richmond, VA 23219
Statement of Grant Award/Acceptance
Subgrantee: Roanoke City
Grant Period:
From: 07/01/2011
Date: July 19,2011
Through:
06/30/2012
Grant Number:
12-A2346JJ\O
Project Director Project Administrator Finance Officer
Ms. Carol Tuning Mr. Christopher P. Morrill Ms. Ann Shawver
Human Services Coordinator City Manager Director of Finance
City of Roanoke City of Roanoke City of Roanoke
339 Salem Ave., SW 215 Church Avenue 215 Church Ave., SW, Rm 461
Roanoke. VA 24016 Roanoke, VA 24016 Roanoke, VA 24011
Phone: (540) 853.1721 Phone: (540) 853-2333 Phone: (540) 853-2824
Email: carol. tuning@roanokeva.gov Email: Chris. Morri II@roanokeva.gov Email: Ann.Shawver@roanokeva.gov
Grant Award Budget
DCJS Funds
Budget Categories Federal General Special local TOTALS
Travel SO $0 SO $0 $0
Suppl ieslOther $0 $0 $0 $0 SO
Personnel $0 $0 $0 $0 SO
Indirect Cost $0 $0 $0 $0 $0
Equipment $0 $0 $0 $0 $0
Consu Itant $65.000 $0 $0 $32,500 $97.500
Totals $65.000 $0 SO $32,500 $97,500
This grant is subject to all rules, regulations, and criteria included in the grant guidelines and the special
",n.itlon, .".'h.. th",lO. %..?t ::z. ~
?/ Garth L. Wheeler, Director
The undersigned, having received the Statement of Grant Award/Acceptance and the Conditions attached thereto, does hereby
accept this grant and agree 10 the conditions pertaining Ihereto, Ihis day of , 20
Signature:
Title:
ST A TEMENT OF GRANT A WARD SPECIAL CONDITIONS
Department of Criminal Justice Services
1100 Bank Street, 12th Floor
Richmond, Virginia 23219
For the Juvenile Justice and Delinquency Prevention Title II Grant Program - Localities
Subgrantee: Roanoke City
Grant Number: I2-A2346JJIO
Federal Catalog Number: 16.540
Title: Positive Action in the City of Roanoke
Date: July 19, 20ll
The following conditions are attached to and made a part ofthis grant award:
I. Where the Statement of Grant A ward reflects a required match contribution by the grant recipient, the recipient agrees, by
accepting the award, to provide the match as shown in non-federal match.
2. By signing the Statement of Grant Award/Acceptance, the grant recipient agrees:
a. To use the grant funds to carry out the activities described in the grant application, as modified by the tenns and
conditions attached to this award or by subsequent amendments approved by DCJS;
b. To adhere to the approved budget contained in this award and amendments made to it in accord with these tenns and
conditions; and
c. To comply with all terms, conditions and assurances either attached to this award or submitted with the grant
application.
3. The grantee agrees to submit such reports as requested by DCJS on fonns provided by DCJS, or through the Grants
Management Information System (GMIS). Funds from this grant will not be reimbursed, if any required financial or
progress report is overdue by more than 30 days unless good cause is submitted for missing the reporting deadline.
a. Federal perfonnance indicator reporting is required as part of the DCJS reporting. Data should be reported using the
matrixes provided by the Office of Juvenile Justice and Delinquency Prevention (OJJDP), which can be downloaded
at https://www.oiido-dctat.org/help/program logic modeJ.cfm?grantiD=3.
4. Grant funds are usually disbursed quarterly, Grant and local match funds are expended and/or obligated during the grant
period. The final request for funds must be submitted by the 12th working day after the end of the grant period. All legal
obligations must be liquidated no later than 90 days after the end of the grant period, The grant recipient agrees to submit
to the DCJS a final grant financial report, and return all unexpended grant funds that were received within 90-days after
the end of the grant.
5. Budget Amendment Requests must be submitted through OMIS by the Project Director, Program Administrator, or
Finance Officer, and must be accompanied by the Budget Amendment Fonn. This Budget Amendment fonn will serve as
the narrative that should be uploaded to GMIS when submitting the request. No more than two such amendments will be
pennitted during the grant period. The deadline for all budget amendments to be submitted will be 60 days prior to
the end of the grant year.
6. By Acceptance of this grant award by a local government applicant constitutes its agreement that it assumes full
responsibility for the management of all aspects of the grant and the activities funded by the grant, including assuring
proper fiscal management of and accounting for grant funds; assuring that personnel paid with grant funds are hired,
supervised and evaluated in accord with the local government's established employment and personnel policies; and
assuring that all tenns, conditions and assurances-those submitted with the grant application, and those issued with this
award-are complied with.
7, Any delegation of responsibility for carrying out grant-funded activities to an office or department not a part of the local
government must be pursuant to a written memorandum of understanding by which the implementing office or department
agrees to comply with all applicable grant tenns, conditions and assurances. Any such delegation notwithstanding, the
applicant acknowledges by its acceptance of the award its ultimate responsibility for compliance with all tenns, conditions
and assurances of the grant award.
8. The grantee agrees to comply with the Virginia Public Procurement Act (9 2.2-430 I et seq)
hllV:!.L\D.\:\Y.,~_Y1L'ilm~,y;t.U2~l.!miiM~nllal~19ocsIvJn~i!Jlim, Procurement transactions, whether negotiated or advertised and
without regard to dollar value, shall be conducted in a manner so as to provide maximum open and free competition. An
l.'.xcmption to Ihis regulation requires the prior approval of the DCJS and is only given in unusual circumstances. Any
re4uest for exemption must be submitted in writing to the DCJS. Permission to make sole source procurements must be
obtained from DCJS in advance.
9. The grantee may follow their own established travel rates if they have an established travel policy, If a grantee does not
have an established policy. then they must adhere to state travel policy. The state allows reimbursement for actual
reasonable expenses, For future reference please refer to the following IRS website for the most current mileage rate:
h!tp://www.irs.g()v!new.~ro()m/article/O..jd...232017.00.html. Transportation costs for air and rail must be at coach rates.
10. Project Income - Any funds generated as a direct result of DCJS grant funded projects are deemed project income. Project
income must be reported on the Suhgrant Financial Report for Project Income torm provided by DCJS. Instructions for
the Project Income form can be downloaded at:
l1tlQ;L/www.dcis.virgjnia.~ov/t()rms/grants/subl!.ntntProiectIJl~Q.rnclllstrllctjons.doc. The Project Income form can also be
downloaded from the DCJS website at: http://www.dcis.virl!.inia.gov/furms/l!.rants/subl!.rantProiectlllcorne.xls. Examples
of project income might include service fees, client fees; usage or rental fees; sales of materials; or income received from
sale of seized and forfeited assets (cash, personal or real property included).
II. The grantee agrees to comply with all federal and state confidentiality requirements. All grantees receiving funds to
conduct research or statistical activities that involve collecting data identifiable to a private person should submit a Privacy
Certificate, when required, in accordance with the requirements of 28 CFR Part 22. Please reter to the following OJJDP
link for more about this special condition: htto://oiidp.ncirs.orglfundinglprivacy.pdf.
12. The grantee agrees to comply with the Department of Justice's requirements of 28 CFR Part 46 - Protection of Human
Subjects. These tederal requirements can be downloaded at:
httn:!/www.access.gpu.gov/nara/\;frfwaisidx 04/28cfr46 Dol.hlm!.
13. The recipient agrees to assist OJJDP in complying with the National Environmental Policy Act (NEPA), and other related
tederal environmental impact analyses requirements in the use of these grant funds. Accordingly, prior to obligating grant
funds, the grantee agrees to tirst detennine if any of the following activities will be related to the use of the grant funds.
Recipient understands that this special condition applies to its following new activities whether or not they are being
specitically funded with these grant funds. That is, as long as the activity is being conducted by the recipient, subrecipient,
or any third party and the activity needs to be undertaken in order to use these grant funds, this special condition must tirst
be met. The activities covered by this special condition are:
a. New construction;
b. Minor renovation or remodeling of a property either (i) listed on or eligible for listing on the National Register of
Historic Places or (ii) located within a IOO-year flood plain;
c. A renovation, lease, or any other proposed use of a building or facility that will either (i) result in a change in its
basic prior use or (ii) significantly change its size; and
d. Implementation of a new program invol ving the use of chern icals other than chemicals that are (i) purchased as an
incidental component of a funded activity and (ii) traditionally used, for example, in office. household,
recreational, or education environments.
14. The subgrantee agrees that it and all its contractors will comply with the following tederal civil rights Jaws as applicable:
.
Title VI of the Civil Rights Act of 1964, which prohibits discrimination on the basis of race, color, or national origin
in the delivery of services (42 U.S.C. 9 2000d), and the DOJ implementing regulations at 28 C.F.R. Part 42, Subpart
C;
The Omnibus Crime Control and Safe Streets Act of 1968, which prohibits discrimination on the basis of race, color,
national origin, religion, or sex in the delivery of services and employment practices (42 U.S.c. 9 3789d(c)( I)), and
the DOl implementing regulations at 28 C.F.R. Part 42, Subpart D;
Section 504 of the Rehabilitation Act of 1973, which prohibits discrimination on the basis of disability in the delivery
of services and employment practices (29 U,S.c. 9 794), and the DOJ implementing regulations at 28 C.F,R. Part 42,
Subpart G;
.
.
· Title II of the Americans with Disabilities Act of 1990, which prohibits discrimination on the basis of disability in the
delivery of services and employment practices (42 U.s.e. ~ 12132), and the DOJ implementing regulations at 28
C.F.R. Part 35;
· Title IX of the Education Amendments of 1972, which prohibits discrimination on the basis of sex in education
programs and activities (20 U.S.e. ~. 1681). and the DOJ implementing regulations at 28 C.F.R. Part 54;
The Age Discrimination Act of 1975. which prohibits discrimination on the basis of age in the delivery of services (42
U.S.c. g 6102), and the DOJ implementing regulations at 28 C.F.R. Part 42, Subpart I; and
· The DOJ regulations on the Equal Treatment for Faith-Based Organizations, which prohibit discrimination on the
basis of religion in the delivery of services and prohibit organizations from using DOJ funding for inherently religious
activities (28 C.F.R. Part 38).
· The Juvenile Justice and Delinquency Prevention Act of 1974, as amended, which prohibits discrimination in both
employment and the delivery of services or benefits based on race. color, national origin, religion, and sex in JJDP A-
funded programs or activities (42 U,S,e. ~ 5672(b)),
· Section 1407 of the Victims of Crime Act (VOCA). as amended, which prohibits discrimination in both employment
and the delivery of services or benefits on the basis of race, color, national origin, religion. sex, and disability in
VOC A-funded programs or activities. (42 U.s.e. ~ 10604).
15. The subgrantee agrees that in the event a Federal or State court or Federal or State administrative agency makes a finding
of discrimination after a due process hearing on the grounds of race, color, religion, national origin, sex, or disability
against a recipient of funds, the recipient will forward a copy of the finding to the Office for CivjJ Rights, Office of Justice
Programs.
16. Scheduled Audit. The grantee agrees to forward a copy of the scheduled audit of this grant award, Please forward to
DCJS - Attention: FINANCE.
17. Prior to DCJS disbursing funds, the Subgrantee must comply with the following special conditions:
a) Submit a revised Itemized Budget, Budget Narrative. and Face Sheet to reflect a 50% match of $32.500.
Any excess funds can be listed under Category #7, though this is optional. Contact your Grant Monitor to
discuss additional documentation needed from Consultant.
b) Submit revised goals and objectives form. Contact your Grant Monitor for details.
P'{O,JEcn:u nUl<: UATES
FIN..\~CI:\L & IJIU)(;IU:SS I{EPORTS
Ne,.,orts tlrt' dill! h1/ Ihe 1_11h ImrlcinJD./gj: follolling tilt' doSt! IIj thl! llli"rta l'IJ\'al'd in (hI! rL'port.
Finanl.'i,,1 reports aI'/! I"l'llliired t'\'l..'tl '(IIV c:xpendillirl!s Ita\'/! IICClirrl!d.
I --.-.----.--------------..-....r---...----.. ..---...----.--.--
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1'0: (;rants Proi~l:t ..\Jministr<.ltor
From: Janil:c \\\.dJy. IJCJS (,rants Administrator
I{c: Post :\ ward I nstrul:tions and H~pllrting R~quirl:mcnts
Pl4E.,SE RE.ID VER Y C'REFULL Y.
LJ GRANT.' WARD AND SPECIAL CONDITIONS:
Please review your A ward and Special Conditions wry I:ardully. Pay attention to the last
Special Contlition /istetl. This Spedal Condition may reqllire tItltlitional documentation
from)'ou before gruntfllntls c:an be released. Sign and date the grant award acceptance and
submit any Special Condition documentation to:
Grants Administration
Ilepartment of Crimina' .Justice Services
1100 Bank Street. I2lh Floor
I~ichmond, Virginia 23219
o REPORTING REQUIREMENTS
By accepting the accompanying grant award. you are ugn:dng to submit on-line quarterly
progress and financial reports for this gral1t throughout the grant period, as well as final
r~ports to dose the grant. No eligible current recipient of funding will be considered for
continuation funding if, as of the continuation application due date, any of the required
f<'inancial and Progress reports for the current ~rant are more than thirty (30) days
overdue. For good cause. submitted in writing by the grant recipient. DCJS may waive this
provision.
Financial repol1s and progress reports are due no later than the close of business on the 1 th
working day after the end of the quarter (.except PAPIS reports ~'hich are due by the last
working day of the end of the following month). R~ports are n:quired ewn if no
~xpenditures have occurred during the quarter. Reqlle.fts for Funds will 1Wt be honored
from grant recipients who I/O notflll.fill this reporting obligation. A schedule of due dates
is also attached for your reference.
, ",-;nllnril Jibtl~;e::l:"!'rV:1 p. ~t.}ard. 1.:I)f'Hfl1ltee r)n Trr\II11ll(). ,4d'i!.':)lt(Y l~ljnl!}llttp.e 1"111 jU'vt-:nde JU...;;II{:e
-'.d'/lso(v Cc.mnllltp.e fa ':Otllt :"opoll1~e(j :_)pf;c:al Ad'/llC,Jte ;:ll'd (=:f1lld(~n '-) J\J~tlce"'\( I Prr!qr,IITlS
:.)n'.iltp. SP.C:IHltv :";t::p.Il(~S .l.11\/1..:;orv 8o..ud . (~llnlfnal .JUstICf~ ltlforlf1,~tl()n S',stf~rn.., C\)lnn~lltp.~
!.J IJROfiRESS Rf.'PORrS
Rcl~r to our "ehsite: htto://www.dtis.vin!inia.l.!ov/ll>r suhmiltillg progress reports through
the (irants ~1anagement Online Inti.>rmatiol1 System. In (lnler to llse this web-hased system.
if) llU have not previously done so. yuu must llbtain a llser name and password set lip hy
I)CJS (irants ,\Jmillistratiun. You arc reljuireJ to lIse lhe on-I inc 'iystem to suhmit your
progress n:pnrts. IJaper copies of prOJlre.u report.If will /10 lonJler he Iu'cepted !
LJ FINANCIAL REPORTS
I~ctcr to our wehsite fur submilting limmeial reports through the (irants Management Online
Il1ti)rmation System. In order to us~ this web-based system. if you haw not previously Jone
so. you must ohtain a user name and password 'iet lip by [)CJS Grants Administration. The
address is 11110:/ Iv" '" w .de i s. v irlJi nia,l.!,ov Il.!,rantst\drn i 11 iSll'ution! gill is/; ndcx.c 1m '!rncnuLcvd-=4,
Paper copies of the Jinanciul reports will no lonJler he ,,,'('epted ! You are reQuired to U.fe
the online H'stem in reportillll l'f}ur expenditures.
'.J REOUESTING GRANT FUNDS
Rdcr to Ilur website lor requcsting funds through the Grants Management Online
Information System. In order to use this web-based system. if you have not previously done
so. you must obtain a user name and password set up by OCJS Grants Administration.
,.. Please note. you can access this system using the same password assigned tor the on-line
tinancial reporting system. The address is:
'Jltp :/iwww .Jcis. virgil1ia.~ovi grantsAdmi nistrati on/gmis/index.c fm'.'mcnuLcvel=4.
You tire reQuired to IIse the online nstem for re(flle~.tinll {U/ll/S.
o BUDGET A1HENDMENTS
Budgets can be amended in most DCJS grant programs with prior approval. Please review
your special conditions' carefully to determine the requirements and procedures for amending
budgets. Refer to our website tor the Grants Management Online Intormation System.
,.. Please note again that you can access this system using Ihe same password assigned tor the
on-line tinancial reporting system. The address is:
h uP:/ / www.deis . v in.d n ia. gov i urantsAdmi ni stration/gm i s/i ndex.c tm '?menuLeve I ==4. Paper
cooies of the Budllet Amendments will no lonller be accepted. You are reQuired to use the
on-line svstem for .'mbmiltinll bmlflet amendments.
If you have any questions, please contact Virginia Sneed (804) 786-5491 or bye-mail at
vi rginia, sneed(,~dcj s. virginia, gOY.
gcnpgms.
Family Service of Roanoke Valley
Page 1
MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF ROANOKE
AND FAMILY SERVICE OF ROANOKE VALLEY
THIS MEMORANDUM OF UNDERSTANDING ("Memorandum") is made and entered
into the First day of July, 2011, by and between the CITY OF ROANOKE, and Family Service of
Roanoke Valley ("Family Service").
For and in consideration of the mutual promises and obligations set forth in this
Memorandum, the sufficiency of which is hereby acknowledged, the parties agree as follows:
ARTICLE I
PURPOSE
the purpose of this Memorandum between the parties is to continue the City of Roanoke and
Family Service of Roanoke Valley partnership designed to replicate the Positive Action model
program in accordance with the grant award and Statement of Grant Award Special Conditions
(attached herein) as provided by the Department of Criminal Justice Services to the City of
Roanoke and to Family Service of Roanoke Valley. Positive Action programming will be
implemented by Family Service of Roanoke Valley staff for the targeted population as purchased
services as described in the grant # 12-A2346JJ1 O.
In its first year of the Department of Criminal Justice Services grant funded project, the goal is to
engage 180 City of Roanoke youth (fourth through eighth graders) in the Positive Action program,
during the grant award period of July 1, 2011 through June 30, 2012. Positive Action
programming will include mentoring, service learning, life skills and family involvement to respond
to Roanoke's Youth Comprehensive Plan: A Call to Action to build developmental assets and
thereby reduce the likelihood of problem behaviors among our city's youth.
ARTICLE"
GOALS AND OBJECTIVES
The City of Roanoke Positive Action proposal was written in response to the Roanoke Youth
Comprehensive Plan's goal of boosting at least five developmental assets or protective factors by
2012, focusing on the least available developmental assets among our city's youth. Specific
outcome objectives are to increase: commitment to learning; feeling valued by the community;
having positive adult role models; positive family communications; the valuing of restraint;
confidence in making healthy choices; and perceiving the harm of substances. These seven
Family Service of Roanoke Valley
Page 2
factors have been found to be protective among children and youth, reducing the likelihood that
the youth will engage in problem behaviors such as truancy, dropping out of school, substance
use and sexual activity. The outcome objectives of the Positive Action program will be evaluated
incorporating the required performance measures as identified by the Department of Criminal
Justice Services.
ARTICLE III
OBLIGATIONS OF THE PARTIES
The parties to this Memorandum agree that the following represents their respective obligations:
A. City of Roanoke's obligations:
1. Serving as the fiscal agent for the Positive Action partnership project, the City of
Roanoke's appropriate financial officer will submit the financial reports following the post
award instructions and reporting requirements prov[ded by the Department of Criminal
Justice Services in accordance with the scheduled deadlines: October 19th, 2011,
January 20, 2012, April 17, 2012 and July 18, 2012. Financial reports are required even
if no expenditures have occurred.
2. In accordance with the Grant Award budget, Family Service will be reimbursed for
expenses incurred including personnel, program and office supplies, travel and fees paid
to area after school programs to enroll the targeted population in after school care as.
appropriate with the total amount of purchased services to not exceed $65,000.
Requests for reimbursement must be accompanied by copies of receipts and/or invoices
specific to this program. Family Service shall also provide documentation verifying
payment of staff costs. Payment will be made to Family Service within fourteen (14) days
from date of receipt, subject to the approval of the City of Roanoke. The,City of Roanoke
reserves the right to refuse payment to Family Service in the event that Family Service
submits a reimbursement request beyond the contract expiration date.
B. Family Service of Roanoke Valley's obligations:
1. Family Service will provide the trained staff necessary to implement the Positive
Action best practice methods for character development and healthy decision~making
and parent education throughout the 2011-2012 school year unless the funding
Family Service of Roanoke Valley
Page 3
situation changes and finances no longer allow for such staffing.
2. Family Service will provide the appropriate administration for quality control of
Positive Action through oversight by a qualified Program Manager.
3. Family Service will complete the program reports upon the forms required by the
Department of Criminal Justice Services, such report form attached to this contract
as exhibit "A", meeting expected deadlines in a timely manner paying due attention to
accuracy and comprehensiveness requirements. Program reporting requirements
will be met adhering to the deadline schedule: October 19th, 2011, January 20,
2012, April 17, 2012 and July 18, 2012.
4. Family Service will complete criminal background, DMV and child abuse registry
checks on its staff and will not hire anyone convicted of a felony and/or who is listed
on the child abuse registry and no one with a reckless driving conviction or DUI will
transport students. All staff will be required to have a current valid drivers' license
and a vehicle with up-to-date inspections and registrations.
5. All Family Service staff will comply with the agency's risk management policies and
procedures: using vehicles with current inspection stickers, buckling up all
passengers, locking doors while transporting and avoiding cell phone use while
driving and any other procedures the agency or local jurisdiction authorities deem
appropriate to promote transportation safety.
6. Family Service agrees to follow and provide the services stated in the project
proposal. Such proposal is attached to this contract as exhibit "8" and made a part
here of.
7. No students will go on a field trip unless parent permission has been obtained in
advance.
8. No students will complete the evaluation surveys unless parent permission has been
obtained using the approved Informed Consent Form with a parent signature
provided in advance of survey administration.
Family Service of Roanoke Valley
Page 4
9. Family Service of Roanoke Valley agrees to comply with the policies and procedures
required by the funding source, the Department of Criminal Justice Services, as
presented in the general grant conditions and assurances regarding lobbying,
debarment, suspension and other responsibility matters and drug-free workplace
requirements.
ARTICLE IV
INSURANCE
Family Service of Roanoke Valley shall obtain and maintain during the life of this Memorandum,
the insurance policies required by this Article. Any required insurance policies shall be effective
prior to the beginning date of this Memorandum. The following policies and coverage are in place:
An umbrella liability policy following the form of the underlying primary coverage in a minimum
amount of $1,000,000. Such coverage shall be accompanied by a certificate of endorsement and
furnished by Family Service of Roanoke Valley to the CITY OF ROANOKE.
Family Service of Roanoke Valley and its subcontractors, if any, involved in this Contract shall
maintain the following insurance coverages with a quality company, written on an occurrence
basis, issued by a company licensed to transact business in this State, during the life of this
Contract, and shall furnish the City with certificates of insurance which shall also include
insurance deductibles, if applicable. The certificates shall name the City and its officers, agents
and employees as additional insureds, providing coverage against any and all claims and
demands made by a person or persons whomsoever for property damages or bodily or personal
injury (including death) incurred in connection with the services to be provided under this Contract
with respect to the Commercial General Liability coverage and the Automobile Liability coverage.
With respect to the Workers Compensation coverage, Family Services' insurance company shall .
waive rights of subrogation against the City and its officers, agents and employees.
A. Commercial General Liability: $ One Million
$Two Million General Aggregate Limit (other than Products/Completed Operations).
$ One Million Products/Completed Operations Aggregate Limit.
Family Service of Roanoke Valley
Page 5
$ One Million Personal Injury Liability (including liability for slander, libel, and defamation
of character).
$ One Million each occurrence limit (including liability for Contractual, and Owners and
Family Services' Protective).
B. Automobile Liability: $ One Million combined single limit with applicable endorsement to
cover waste cargo.
C. Workers Compensation and Employers Liability:
Workers Compensation: statutory coverage for Virginia
Employers Liability:
$100,000.00 Bodi,ly Injury by Accident each occurrence
$500,000.00 Bodi,ly Injury by Disease Policy Limit.
$100,000.00 Bodily Injury by Disease each employee.
D. The above limit amounts may be met by an umbrella liability policy following the form of
the underlying primary coverage in a minimum amount of $ One Million.
E. Proof of Insurance Coverage:
1. Family Service shall furnish the City of Roanoke with the required certificates of
insurance showing the type, amount, effective dates and date of expiration of the policies.
2. The required certificates of insurance shall contain substantially the following
statement:
Should any of the above described policies be cancelled before the expiration date thereof the
issuing company shall mail 30 days written notice to City of Roanoke, Risk Manager, 215 Church
Avenue, S.W., Room 506, Roanoke, VA 24011. The telephone number is (540) 853-1856.
Family Service of Roanoke Valley
Page 6
ARTICLE V
INDEMNIFICATION
Family Service of Roanoke Valley agrees and binds itself and its successors and assigns to
indemnify, keep and hold the' City and its officers, employees, agents, volunteers and
representatives free and harmless from any liability on account of any injury or damage of any
type growing out of or directly or indirectly resulting from any act or omission of in its Positive
Action program: the failure, refusal or neglect of Family Service of Roanoke Valley to perform any
duty imposed upon or assumed by Family Service under the terms of this Memorandum or any
violation of Federal, State or Local law. In the event that any suit or proceeding shall be brought
against the City of Roanoke or any of its officers, employees, agents, volunteers or
representatives at law or in equity, either independently or jointly with Family Service of Roanoke
Valley on account thereof, Family Service of Roanoke Valley, upon notice given to it by City
Councilor any of its officers, employees, agents, volunteers or representatives, will pay all costs,
including attorney's fees, of defending the City of Roanoke or any of its officers, employees,
agents, volunteers or representatives in any such action or other proceeding. In the event of any
settlement or any final judgment being awarded against the City or any of its officers, employees,
agents, volunteers or representatives, either independently or jointly with Family Service of
Roanoke Valley, then Family Service of Roanoke Valley will pay such settlement or judgment in
full or will comply with such decree, pay all costs and expenses of whatsoever nature and hold
the City of Roanoke or any of its officers, employees, agents, volunteers or representatives
harmless therefrom.
ARTICLE VI
TERM AND EXTENSION OF MEMORANDUM
Term. This Memorandum shall be from July 1, 2011 until June 30, 2012, subject to the
termination rights of the parties as set forth in this Memorandum.
Extension. This Memorandum may be extended for an additional one year term(s) by the written
agreement signed by both parties sixty (60) days prior to the end of the current term.
Family Service of Roanoke Valley
Page 7
ARTICLE VII
TERMINATION
Termination: This Memorandum may be terminated by either party at any time, for any cause, or
no cause, upon sixty (60) days written notice signed on behalf of either party.
ARTICLE VIII
NOTICE
Notice. Any notice, request, or demand given or required to be given under this Memorandum
shall, except as otherwise expressly provided herein, be in writing and shall be deemed duly
given only if delivered personally or sent by certified mail, return receipt requested to the
addresses stated below:
To City of Roanoke Designee:
Chris Morrill
City Manager
215 Church Avenue SW
Roan'oke, VA 24011
To Agency Representative:
Family Service of Roanoke Valley
John F. Pendarvis, President and CEO
360 Campbell Ave SW
Roanoke, VA 24016
Notice shall be deemed to have been given, if delivered personally, upon delivery, and if mailed,
upon the third business day after the mailing thereof.
\
ARTICLE IX
MISCELLANEOUS
Compliance with the Law. Family Service of Roanoke Valley agrees to comply with all local, state
and federal laws as the law currently exists or may exist in the future during the term of this
Memorandum.
Assiqnment. The provisions of this Memorandum are for the exclusive benefit of the parties
Family Service of Roanoke Valley
Page 8
hereto and not for the benefit of any third person, nor shall this Memorandum be deemed to have
conferred any rights, express or implied, upon any third person unless otherwise expressly
provided for herein.
Captions and Headinas. The section captions and headings are for convenience and reference
purposes only and shall not affect in any way the meaning or interpretation of this Memorandum.
Severabilitv. The invalidity, illegality or unenforceability of any provision of this Memorandum as
determined by a court of competent jurisdiction shall in no way affect the validity, legality or
enforceability of any other provision hereof.
Waiver. No failure of any party to insist upon strict observance of any provision of this
Memorandum, and no custom or practice of the parties at variance with the terms hereof, shall be
deemed a waiver of any provision of this Memorandum in any instance.
Governina Law. This Memorandum shall be governed by and construed in accordance with the
law of the Commonwealth of Virginia.
Entire Aareement. This Memorandum represents the entire integrated agreement between the
parties and supersedes all prior negotiations, representations or agreements, either written or
oral. This Memorandum of Understanding shall not be amended or modified except by written
instrument signed by the parties.
Signature of Agency Representative Identified Above:
Date:
Signature of City of Roanoke Representative:
Date:
Family Service of Roanoke Valley
Page 9
Attachment "A"
DOJ Quarterly Report Forms
Attachment "B"
Project Proposal
Family Service of Roanoke Valley
Page 1 0
~~
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 15th day of August, 2011.
No. 39181-081511.
An ORDINANCE authorizing the City Manager to execute Amendment No.2 to the City's
contract with D. E. Eakin & Sons, Inc., for an increase in the not-to-exceed contract amount to perform
lead hazard control activities within the City of Roanoke, and dispensing with the second reading by title
of this Ordinance.
BE IT ORDAINED by the Council of the City of Roanoke as follows:
1. The City Manager is hereby authorized, for and on behalf of the City, to execute
Amendment No.2 to the City's contract with D. E. Eakin & Sons, Inc., for an increase in the not-to-
exceed contract amount to perform lead hazard control activities within the City of Roanoke on behalf of
the Lead Safe Roanoke Program administered by the Department of Planning, Building and
Development, and Office of Neighborhood Services, all of which is more fully set forth in the City
Manager's report to this Council dated August 15, 201 L
2. The form of such Amendment No.2 shall be approved as to form by the City Attorney.
3. Such Amendment No.2 will provide for an increase in the contract amount by $25,000,
so that such not-to-exceed contract amount may be increased to a total of$275,000.
4. Pursuant to the provisions of Section 12 of the City Charter, the second reading by title of
this Ordinance is hereby dispensed with.
ATTEST:
....~hJ. D
City Clerk. ~D\hJ
O-DE Eakin & Sons- Contract Amendment No 2.. doc
CITY COUNCIL AGENDA REPORT
To:
Meeting:
Subject:
Honorable Mayor and Members of City Council
August 15, 2011
Amendment No.2 to Contract with D.E. Eakin & Sons, Inc. for Lead
Hazard Control Services
Background:
The City of Roanoke and D.E. Eakin & Sons, Inc., entered into a contract (83TGUC) on
October 8, 2009, to perform Interim Lead Hazard Control activities within the City of
Roanoke on behalf of the Lead Safe Roanoke Program administered by the
Department of Planning, Building and Development and Office of Neighborhood
Services. The contract term was from October 26, 2009, through October 25, 2010,
with a provision for two (2) additional one year renewals. The initial contract amount
was not-to-exceed $200,000. In May 2011, one (1) modification was made to the
contract in the form of an amendment to increase the contract amount an additional
$ 50,000.
As the grant is winding down, funds not spent in other grant activity categories can
be reallocated to allow for the performance of additional control activities on
residential units containing lead hazards. Thus, it is anticipated that demand for
services to be performed by D.E. Eakin & Sons, Inc., will exceed the anticipated
amount of $250,000 for the contract. The proposed amendment (#2) to the contract
with D.E. Eakin & Sons, Inc., for the continuation of services referred to above would
increase the contract amount by $25,000 for a total of $275,000.
Considerations:
An additional amendment to the contract is needed in order to allow the City to
continue to use D.E. Eakin & Sons, Inc., to perform lead hazard control activities on
eligible residential housing units for the remainder of the projects' term through April
20, 2012. Funding for this amendment is available in the grant account (35-615-
8151-8256).
Recommended Action:
Authorize the City Manager to execute Amendment No. 2 to the above described
contract between the City and D.E. Eakin & Sons, Inc., such amendment to be
approved as to form by the City Attorney.
C TOPHER P. MORRILL
City Manage r
Distribution: Council Appointed Officers
R. Brian Townsend, Assistant City Manager for Community Development
Thomas N~ Carr, Director of Planning Building & Development
Amelia C. Merchant, Director of Management and Budget
~~
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 15th day of August, 2011.
No. 39182-081511.
AN ORDINANCE to appropriate supplemental funding from the Local Match
Funding for Grants account (within the Grant Fund) to the CY11 VSTOP and CY11
Domestic Violence Victim grants, amending and reordaining certain sections of the
2011-2012 Grant Fund Appropriations, and dispensing with the second reading by title
of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that the following
sections of the 2011-2012 Grant Fund Appropriations be, and the same are hereby,
amended and reordained to read and provide as follows:
Appropriations
VSTOP - Regular Employee Wages
. VSTOP - FICA
DVV - Regular Employee Wages
DVV - Retirement
DVV - FICA
DVV - Medical Insurance
DVD - Dental Insurance
DVV - Life Insurance
Revenues
Police VSTOP CY11 - Local
Police DVV CY11 - Local
35-640-3316-1002
35-640-3316-1120
35-640-3355-1002
35-640-3355-1105
35-640-3355-1120
35-640-3355-1125
35-640-3355-1126
35-640-3355-1130
35-640-3316-3317 .
35-640-3355-3356
$ 1 ,000
77
3,574
3,096
77
2,520
149
48
1,077
9,464
Pursuant to the provisions of Section 12 of the City Charter, the second reading
of this ordinance by title is hereby dispensed with.
ATTEST:
~..
. .' . . ,- h,. 0\)-.rJ
. ity Clerk~
CITY COUNCIL AGENDA REPORT
To:
Meeting:
Subject:
Honorable Mayor and Members of City Council
August 15, 2011
Supplementary Funding for Grant Funded Positions of
Sexual Violence Coordinator and Domestic Violence Coordinator
Background:
The Roanoke Police Department utilizes two grant funded civilian employees to
coordinate and improve the responsiveness of the Police Department and
Commonwealth's Attorney to Domestic Assault and Sexual Violence cases. The
positions of Domestic Violence Coordinator and Sexual Violence Coordinator are
funded by the Department of Criminal Justice Services (DCjS) through the Virginia
Services Training Officers Prosecutors (VSTOP) grant program and the Sexual Violence
Coordinator grant program.
Funding limitations in the DCJS Sexual Violence Coordinator grant for the second half
of the 2011 calendar year will require that the Sexual Violence Coordinator transition
from a full-time position to a part-time position and eliminate benefits for the
position. The Sexual Violence Coordinator, beyond her grant responsibilities, also
serves the Roanoke Police Department as the Hispanic Outreach Specialist.
Funding limitations on the VSTOP grant do not sufficiently fund the Domestic
Violence Coordinator.
The Police Department recognizes the contributions made by these positions in
protecting some of the most vulnerable elements of our community and is requesting
supplementary funding to keep salaries and benefits at previously fully funded levels.
The amount of the total local match needed to provide full salary and benefits is
$10,541. The additional local funding for these grant positions are available in the
local match funding for grants account # 35-300-9700-5415.
Recommended Action:
Adopt the accompanying budget ordinance to transfer funding in the amount of
$9,464 from account 35-300-9700-5415 to account 35-630-3355 to supplement the
Sexual Violence Coordinator position and transfer funding in the amount of $1,077
from ac unt 35-300-9700-5415 to account 35.-640-3316 to supplement the
Do es' iolence Coordinator position by the Director of Finance in the Grant Fund.
ISTOPHER P. MORRILL
City Manager
Distribution: Council Appointed Officers
R. Brian Townsend, Assistant City Manager for Community Development
Christopher C. Perkins, Chief of Police
Amelia C. Merchant, Director of Management and Budget
~~
The 15th day of August, 2011.
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
No. 39183-081511.
AN ORDINANCE to transfer funding from various capital projects to the Bridge Maintenance
project, Neighborhood Storm Drain project, and the Capital Improvement Reserve, amending
and reordaining certain sections of the 2011-2012 Capital Projects Fund Appropriations, and
dispensing with the second reading by title of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that the following sections of
the 2011-2012 Capital Projects Fund Appropriations be, and the same are hereby, amended
and reordained to read and provide as follows:
Appropriations
Appropriated from General Revenue
Appropriated from General Revenue
Appropriated from General Revenue
Appropriated from General Revenue
Buildings & Structures
Appropriated from General Revenue
Appropriated from General Revenue
Appropriated from General Revenue
Appropriated from General Revenue
Appropriated from General Revenue
Appropriated from General Revenue
08-530-9511-9003
08-530-9519-9003
08-530-9552-9003
08-530-9575-9003
08-530-9575-9173
08-530-9681-9003
08-530-9704-9003
08-530-9718-9003
08-530-9734-9003
08-530-9823-9003
08-530-9840-9003
$ (104,959)
( 31,988)
136,947
18,250
27,055
( 5,186)
( 33,919)
( 18,250)
50,126
( 21 ,869 )
( 16,207)
Pursuant to the provisions of Section 12 of the City Charter, the second reading of this
ordinance by'title is hereby dispensed with.
ATTEST:
.~t)~,~ .
"/~~ ' I J.~~Uv0
City Clerk. '-'
CITY COUNCIL AGENDA REPORT
To:
Meeting:
Subject:
Honorable Mayor and Members of City Council
August 15, 2011
Project Close-Out Transfer of Funds
Backg rou nd:
Each year the Engineering Division, in cooperation with the Department of
Finance, determines the capital project accounts that have been completed.
Funding allocations to capital project accounts are based on estimates of
anticipated expenditures. As projects are more fully developed or are
completed, unobligated funds can be transferred to other project accounts.
Considerations:
For the projects that have been completed and not utilized the full am'ount of
funding that had been allocated, the remaining balance of funds should be
transferred to a reserve or other designated project account. This allows the
Department of Finance to close the account of the completed project.
Recommended Action:
Authorize the Director of Finance to transfer funds as noted in Attachment A.
RISTOPHER P. MORRILL
City Manager
Distribution: Council Appointed Officers
Sherman M. Stovall, Assistant City Manager for Operations
Philip C. Schirmer, P.E., L.S., City Engineer
Attachment A
To Council Report
Project Close-Out Transfer of Funds
August 15,2011
BRIDGE CIP PROJECTS
Increase:
Bridge Maintenance
08-530-9552-9003
Decrease:
Walnut Avenue Bridge
Franklin Road Bridge Repair
08-530-9511-9003
08-530-9519-9003
NEIGHBORHOOD STORM DRAIN CIP PROJECTS
Increase:
Neighborhood Storm Drain Projects 08-530-9734-9003
Decrease:
Stormwater Utility Consultant Fee
Thrasher Park Stream Restoration
08-530-9704-9003
08-530-9840-9003
BUILDINGS/STRUCTURES CIP PROJECTS
Increase:
Capital Improvement Reserve (Bldg/Struct) 08-530-9575-9173
Decrease:
Fire/EMS Station #3 - Wmson Road
Police Academy Building
08-530-9681-9003
08-530-9823-9003
OTHER
Increase:
Capital Improvement Reserve
08-530-9575-9003
Decrease:
Mill Mountain Conservation Easement
08-530-9718-9003
$136,947.
$104,959.
$31,988.
$50,126.
$33,919.
$16,207.
$27,055.
$5,186.
$21 ,869.
$18,250.
$18,250.
\.
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: c1erk@roanokeva.gov
JONATHAN E. CRAFT
Deputy City Clerk
STEPHANIE M. MOON, MMC
City Clerk
August 19, 2011
CECELIA T. WEBB
Assistant Deputy City Clerk
Cindy Poulton, Clerk
Roanoke City School Board
Roanoke, Virginia
Dear Ms. Poulton:
I am enclosing copies of Budget Ordinance No. 39184-081511 appropriating
funding from the Federal government and State government for various
educational programs, and amending and reordaining certain sections of the
2011-2012 School Grant Fund Appropriations; and Budget Ordinance No. 39185-
081511 appropriating funding from the Federal government for educational
programs, and amending and reordaining certain sections of the 2010-2011
School Grant Fund Appropriations.
The abovereferenced measures were adopted by the Council of the City of
Roanoke at a regular meeting held on Monday, August 15, 2011, and are in full
force and effect upon passage.
Sincerely,
~m. h1o~
Stephanie M. Moon, M~
City Clerk
Enclosure
pc: Christopher P. Morrill, City Manager
William M. Hackworth, City Attorney
Ann H. Shawver, Director of Finance
Amelia Merchant, Director, Management and Budget
qw
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 15th day of August, 20ll.
No. 39184-081511.
AN ORDINANCE to appropriate funding from the Federal government and State
government for various educational programs, amending and reordaining certain sections of the
2011-2012 School Grant Fund Appropriations, and dispensing with the second reading by title
of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that the following sections of
the 2011-2012 School Grant Fund Appropriations be, and the same are hereby, amended and
reordained to read and provide as follows:
Appropriations
Supplemental Pay-Forest Park
Supplemental Pay-William Fleming
GED Examiner
Social Security
GED Testing Materials
Office Supplies
GED Teacher/Examiner
GED Counselor
Clerical
Social Security
Outreach/Advertising
GED Testing Fees
Testing Materials
Mileage
Postage
Office Supplies
Contracted Services
Revenues
State Grant Receipts
State Grant Receipts
State Grant Receipts
State Grant Receipts
302-11 0-0000-1304-309F-611 00-41129-3-01
302-110-0000-0400-309F-61100-41129-3-01
302-160-0000-1305-354F-61100-41121-9-07
302-160-0000-1305-354F-611 00-42201-9-07
302-160-0000-1305-354F-61100-45584-9-07
302-160-0000-1305-354F-61100-46601-9-07
302-160-0000-1305-355F-61100-41121-9-07
302-160-0000-1305-355F-61100-41123-9-07
302-160-0000-1305-355F-61100-41151-9-07
302-160-0000-1305-355F -61100-42201-9-07
302-160-0000-1305-355F-61100-43361-9-07
302-160-0000-1305-355F-61100-43313-9-07
302-160-0000-1305-355F-61100-45584-9-07
302-160-0000-1305-355F-61100-45551-9-07
302-160-0000-1305-355F-61100-45521-9-07
302-160-0000-1305-355F-61100-46601-9-07
302-110-1102-0280-741 F-611 00-43313-3-05
$
14,594
14,595
7,200
551
2,030
219
15,188
4,350
4,000
1,800
10,000
3,600
2,030
250
250
250
2,500
302-000-0000-0000-309F-00000-32418-0-00
302-000-0000-0000-354F-00000-32460-0-00
302-000-0000-0000-355F-00000-32298-0-00
302-000-0000-0000-741 F -00000-33808-0-00
$
29,189
10,000
41.718
2,500
Pursuant to the provisions of Section 12 of the City Charter, the second reading of this
ordinance by title is hereby dispensed with.
ATTEST:
'.. . -4l-. 0 · Yvl. l\1~
~~Clerk. . '-:J
~~
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 15th day of August, 2011.
No. 39185-081511.
AN ORDINANCE to appropriate funding from the Federal government for educational
programs, amending and reordaining certain sections of the 2010-2011 School Grant Fund
Appropriations, and dispensing with th13 second reading by title of this ordinance.
. .
BE IT ORDAINED by the Council of the City of Roanoke that the following sections of the
2010-2011 School Gran~ Fund Appropriations be, and the same are hereby, amended and
reordained to read and provide as follows:
Appropriations '
Academic Coaches/Content Spec.
Retiree Health Credit
Social Security
Virginia Retirement System
Group Life Insurance
303-110-0000-0350-157S-61100-41124-2-01
303-11 0~0000-0350-157S-611 00-42200-2-01
303-11 0-0000-0350-157S-611 00-42201-2-01
303-11 0-0000-0350-157S-611 00-42202-2-01
303-11 0-0000-0350-157S-611 00-42205-2-01
$
97,331
1,012
7,446
13,442
769
Revenues
Federal Grant Receipts
, 303-000-0000-0000-157S-00000-38388-0-00
$
120,000
Pursuant to the provisions of Section 12 of the City Charter, the second reading of this
ordinance by title is hereby dispensed with.
ATTEST:
~" I~
, UV'I. ts-O'v\l
City Clerk. ~
August 15, 2011
The Honorable David Bowers, Mayor
and Members of Roanoke City Council
Roanoke, VA 24011
Dear Members of Council:
As a result of official School Board action on August 9, 2011, the Board
respectfully requests City Council approve the following appropriations:
New Appropriations
Project Graduation Summer Academy 2011-12
Expanded GED 2011-12
Race to GED 2011-12
NASA Summer of Innovation Mini-Grant 2011-12
Total New Award
$29,189
1 0,000
41,718
2,500
Revised Appropriation
ARRA Title I School Improvement 1003(g) 2010-11
Additional Award
$120,000
The School Board thanks you for your approval of the appropriation
requests as 'Submitted.
Sincerely,
~.P~
Cindy H. Poulton, Clerk
pc: William M. Hackworth
Chris Morrill
Ann Shawver
David B. Carson
Rita D. Bishop
Curt Baker
Margaret Lindsey
Acquenatta Harris (w / details)
p: 540-853-2381 f: 540-853-2951 P.O. Box 13145 Roanoke, VA 24031 www.rcps.info
ROANOKE CITY
PUBLIC SCHOOLS
Strong Students. Strong Schools. Strong City.
School Board
DavidB. Carson
Chairman
Todd A. Putney
Vice Chairman
Mae G. Huff
Annette Lewis
Suzanne P. Moore
Lori E. Vaught
Richard Wj{(is
Dr. Rita D. Bishop
Superintendent
Cindy H. Poulton
Clerk of the Board
CITY COUNCIL AGENDA REPORT
To:
Meeting:
Su bject:
Honorable Mayor and Members of City Council
August 15, 2011
School Board Appropriation Requests
Backgrou nd:
As the result of official School Board action at its August 9th meeting, the Board
respectfully requested that City Council appropriate funding as outlined in this
report.
The 2011-12 Project Graduation Summer Academy grant of $29,189 provides
funds for high school instruction for seniors needing verified credits to graduate
and for sophomores and juniors who passed a class but failed the associated
Standards of Learning (SOL) exam. The grant will be fully reimbursed by state
fu nds and will end August 31 , 2011 .
The 2011-12 Expanded GED program of $1 0,000 will improve accessibility and
frequency of GED testing for adults in the Roanoke region. The program will be
fully reimbursed by state funds and will end May 31, 2012.
The 2011-12 Race to GED progrart:l of $41,718 is the Virginia initiative to provide
supplies, tuition and instructors to increase participation in GED examinations by
adults who did not complete high school. The program will be fully reimbursed
by state funds. This program will end May 31, 2012.
The 2011-12 NASA Summer of Innovation Mini-Grant program of $2,500
provided by the National Space Grant Foundation, a private organization
dedicated to supporting education, research and outreach activities in science,
math, engineering and technology. These grant funds will support the Business,
Engineering, Service, and Technology (BEST) mentoring program for young men
who participate in the after school program at Addison Middle School. The BEST
program builds confidence and inspires students to excel in one or more of the
areas of focus. This year's project theme is airfield safety. The program will be
fully reimbursed by the grant. This is a new program.
The ARRA Title I School Improvement 1 003(g) 2010-11 program provides federal
funds of $120,000 to aid the division in its effort to increase student learning at
low-performing schools. The program also will help fund the opportunity for
students to choose a higher-performing school as an alternative. American
Recovery and Reinvestment Act (ARRA) School Improvement 1 003(g) funds will
su pport efforts at Westside Elementary School over'the three-year term grant.
Mayor and Members of City Council
August 15,2011
Page 2
The award increase has been provided to support the Teacher Evaluation Pilot at
Westside Elementary. The program will be fully reimbursed by federal funds and
will end September 30,2013.
Recommended Action:
We recommend that you concur with this report of the School Board and adopt
the attached budget ordinance to establish a revenue estimate and to
appropriate funding as outlined.
~w~..
AN. . SHA ER
Director of Finance
Distribution: Council Appointed Officers
Rita D. Bishop, Superintendent, RCPS
Curtis Baker, Deputy Superintendent for Operations, RCPS
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virgiuia 24011-1536
Telephone: (540) 853.2541
Fax: (540) 853-1145
E-mail: c1erk@roanokeva.gov
JONATHAN E. CRAFT
Deputy City Clerk
STEPHAN1E M. MOON, MMC
City Clerk
August 19, 2011
CECELIA T. WEBB
Assistant Deputy City Clerk
Cindy Poulton, Clerk
Roanoke City School Board
Roanoke, Virginia
Dear Ms. Poulton:
Your communication recommending the approval of the Schools' renewal of the
$10,000,000.00 line of credit for overdraft protection with Wells Fargo, National
Association, was before the Council of the City of Roanoke at its regular meeting
held on Monday, August 15, 2011.
The matter was tabled until the next regular scheduled meeting of Council on
September 6, 2011.
Sincerely,
~~ 'rr,,~,(}yJ
Stephanie M. Moon, MMC
City Clerk
Enclosure
pc: Christopher P. Morrill, City Manager
William M. Hackworth, CityAttorney
Ann H. Shawver, Director of Finance
David B. Carson, Chairman, Roanoke City School Board
Rita'D. Bishop, Superintendent, Roanoke City Public Schools
Curt Baker, Assistant Superintendent, Roanoke City Public Schools
CITY COUNCIL REPORT
To:
Date:
Subject:
Honorable Mayor and Members of City Council
August 15, 2011
Moody's Analytics - Roanoke Region Economic Outlook
Attached is the most recent report from Moody's Analytics regarding economic
and financial trends in the Roanoke region for 2011, including an assessment
of the region's strengths and weaknesses, and forecast of the level of economic
activity going forward over the short and long term. Of specific note are the
following:
o Healthy consumer finances - lower than average house prices, and
, consu mer credit quality better than average;
o Improvement in City economy will be of benefit to the entire region
in the short term;
o Diverse employment base resulting from success in diversifying
away from manufacturing and growing role as a medical and retail
hub for the region;
o Relatively low cost for business activity and low cost of living for
residents.
CHRISTOPHER P. MORRILL
City Manager
~
A~/ "VER \.N\,....r---.
Director of Finance
Distribution:
Council Appointed Officers
Attachment
\..
RELATIVE EMPLOYMENT PERFORMANCE (1996=100)
125
120
115
110
105
100
95
96 97 98 99 00 01 02 03 06 07 08 09 10 11 F 12F 13F 14F 15F
i .:::.~
ROA
13,7 14,2 14.4 14,6 14,7 14.4 14,7 Gross metro product (C$B) 15,0 15,6 16,1 16,5 16,9
-1.7 3,7 1.7 1.4 0,3 -1,6 1.8 % change 1.9 3.7 3,5 2,8 2,2
156,9 159,2 162.4 163,3 162,2 155,6 154,3 Total employment (000) 154,8 157.4 160,5 164,7 167,7
-0,5 1,5 2,0 0,5 -0,6 -4,1 -09 % change 0,3 1.7 19 2.7 1,8
3,8 3,5 3,1 3,1 4,0 7,3 7.4 Unemployment rate 6,4 5,7 5.4 4,6 4,2
5,6 3,9 6,0 7,1 3,8 -0,8 0,7 Personal income growth 2,8 4.2 5,8 6,6 5,1
293,7 296,2 299,6 302,7 305,5 307,7 308,8 Population (000) 310,0 311,5 313,0 314,6 316,2
1,577 1,410 1,189 981 774 447 404 Single-family permits 527 817 1,107 1,330 1,263
181 194 39 25 84 2 32 Multifamily permits 65 128 136 132 116
141,7 148,0 153,2 151,6 149,3 143,1 140,1 Existing-home price ($ths) 139,1 139,1 142.4 152,8 160,7
1,862 1,933 2,063 2,000 1,162 871 953 Mortgage originations ($mil) 727 872 1,060 1,288 1,570
1,6 2,6 3,5 2,6 2.4 1,8 0,8 Net migration (000) 0,9 1,2 1,3 1,3 1,3
2,204 2,650 888 1,036 1,272 1,574 1,350 Personal bankruptcies 1,247 1,217 1,334 1,433 1,239
STRENGTHS
. Diverse employment base,
. Excellent transportation infrastructure,
. Low business and living costs,
WEAKNESSES
. Aging population, as young, educated
residents leave the area,
. Exposure to secularly declining durable
goods manufacturing,
. Few growth drivers,
.
JUNE 2011
% change yr ago, 3-mo MA
Total
Construction ~3.4
Manufacturing
Trade
TranslUtilities
Information
Financial Activities
Prof & Business Svcs.
Edu & Health Svcs.
leisure & Hospitality -2,8
Other SelVices
Government
UPSIDE
. A stronger than anticipated rebound in the
housing market spurs demand for locally
produced furniture.
. Metro area expands as a healthcare hub,
DOWNSIDE
· House price declines continue longer than
expected,
. ROA's auto parts suppliers do not benefit as
expected from rebounding sales,
Recent Performance. Roanoke's recovery re-
mains fragile, Labor marker dara are mixed, wirh
rhe unemploymenr rare dropping and household
employmenr rising, bur esrablishment employ-
menr remains below iTS year-ago level. The unem-
ploymenr rare is above rhe srare average, bur sig-
nificandy below The US, raTe, Consumer finances
are healrhy, as house price declines have been faT
smaller Than average and crediT quality is much ber-
rer rhan average, Nevertheless, rhe weak national
performance is weighing on rhe local economy,
City performance. Recenr improvemem in rhe
Roanoke City economy will help the metro area's
shorr-Term prospects, The municipaliTY added a
significanr number of jobs only twice in. rhe paST
] 2 years, Bur acrivity is srarring to improve-Three
new construction projects are nnw under "ray. 1he
Marker building and Cenrer in rhe Squar<; are un-
dergoing major renovarions and Roanoke Gas is
replacing piping downtown,
Increased business formarion adds ro rhe posi-
rive oudook. Ciry records show rhaT 2] businesses
opened rhere in The firST quaner, compared wiTh ]2
in The firsr quarrer of laST year and] 5 in 2009. Ciry
finances ,ue also recovering, No layoffs <u'e planned
for The jusT-starred fiscal ye,(r, in sharp conrrasT wirh
STaff reduCTions ThaT TOTaled 109'<> over The lasT Thee
years. While ciTY revenues are up more than 2%,
workers will go a fourth year wiThour pay increases,
alrhough a oneTime bonus is possible,
Manufacturing. Manufacturing gains will help
push ROA's shon-rerm recovery, The metro area
has an above-average exposure to manufacTuring,
which was a negarive for rhe economy rhrough
much of rhe laST decade, However, manufacruring
hit its low in April 2009 and has since added about
1,100 jobs, represenring 7% growth, By conuaST,
manufacturing employmenr narionally did not
s(Op falling until rhe end of 2009, and job growrh
ANALYSIS' .
since rhe trough has been only abour 2%. Demand
for products manufactured in ROA is rising as rhe
national and internarional economies expand, One
example is rhe lone sreel mill in rhe metro area, rhe
Roanoke Bar Division of STeel Dynamics, The re-
cendy modernized planr opera red ar 90% capaciry
in The firST quaner, up trom 75% a year earlier and
60% in the firST three months of 2009, A major
cus(Omer base for the plant is commercial consrruc-
tion, in which rhe recovery has been weak so far,
Household credit. Bener household balance
sheers will also help push rhe recovery, Credir
condirions in ROA are on average bener rhan in
rhe sraTe or narion, Deleveraging has moved ar rhe
same pace as rhe srare, alrhough (Oral credir bal-
, ances seem TO be closer TO leveling off in recent
momhs, This is plausible, as det,mlr raTes remain
below the stare and narional averages, ROA had a
very small housing cycle, which meant irs credir
cycle was mured, leaving fewer consumers wirh
crediT problems, This bener situation has until re-
cendy been offser by The lack of job growth, The
sluggish labor markeT reduced income and spend-
ing growth, As a resulT, rerail employm~m is grow-
ing near the narional pace, rather rhan exceeding
ir as rhe srare is doing, or lagging, as The weak job
growrh would suggest.
The Roanoke economy is recovering. However,
even after recovery is complete, the metro area
will remain a modest underperformer. Slow pop-
ulation growth constrains the outlook. Help will
come from ROA's modest success in diversifying
away from manufacturing. The metro aJ"ea will
capitalize on its growing role as a medical and
retail hub for southern Virginia, with its medi-
cal services industry benefiting from changing
demographics. .
Scott Hoyt
Ju(y 2011
MOODY'SANALYTICS I Precis U,S, Metro I South I July 2011
TOP EMPLOYERS
',~ -' - .., - - - EMPLOYMENT &'INOliSTRY . '" - -, - - ~ MIGRATIOl'rFLOVvS ~ ..'
INTO ROANOKE, VA
NUMBER
OF MIGRANTS
1,068
<:c~~.i:':7~;~~;<1~~;-;,:~fJt~:;~if?:,~~~~~
Ca~iIion He~alth~~s!em
Wells Fargo & Company
General ElectricCome.any
Lewis-Gale Medical Center
ITT~Electro.Optical Products Division
James A. Haley Veterans Hospital
Allstate Insurance Company
Norfolk Southern Corporation
Mane.ower, Inc.
Goodwill Industries
Wal~Mart Stores, Inc,
Roanoke Memorial Community Hospital
Courtland Health Care Center
Yokohama Tire Corporation
MW Manufacturing
Medical Facilities of America, Inc,
The Branch Group
Advance Auto Parts
Blue Cross and Blue Shield Association
Rowe Manufacturing Inc,
9,724
1,835
1,500
1,498
1,467
1,460
1,400
1,396
1,225
1,200
> 1000
> 1000
>1000
1,000
987
950
936
900
900
900
Sources Roanoke County Economic Development, 2010, Roanoke Regional
Chamber of Commerce & Virginia Industry Directory. 2009
PUBLIC
Federal
State
Local
4,076
3,236
14,303
2010
INDU~TRIAI,:Q,IV~~Slrr
Most [)iv~rseiV~~.) ,
. I'"~
1,00,
0.80
0,60
0,40
0,20
0,00
Least Diverse
EMPLOYMENT VOLATILITY
Due to U.S. fiuctuations Relative to U.S.
100%
80%
60%
40%
~
20%
0%
D Not due to U,S, DDuetoU,S, D ROA 0 U,S,
Sector
COMPARATIVE EMPLOYMENT AND INCOME
% of Total Employment Average Annual Earnings
ROA VA U.S. ROA VA U,S,
Mining 0,1% 0.2% 0,5% lid $77,347 $91,842
Construction 5,1% 5,0% 4,3% nd ' $48,4 78 ' $50,268
Manufacturing 10,5% 6.4% 8,9% $67,763 $64,568 $72,640
Durable 68,1% 57.5% 61,3% nd $65,814 $73,745
Nondurable 31,9% 42,5% 38,7% nd $62,893 $70,876
T ranspo rtation/Util ities 5,6% 3,1% 3,6% nd $57,958 $60,284
Wholesale Trade 4,9% 3,0% 4,2% nd $75,050 $72,785
Retail Trade 11,7% 11,0% 11,1% $25,736 $28,481 $29,664
Information 1,3% 2,1% 2.1% $56,522 $90,933 $89,270
Financial Activities 5,0% 4,9% 5,9% $35,020 $45,207 $44,809
Prof, and Bus, Services 13,1% 17,9% 12,8% $45,511 $74,779 $59,659
Educ, and Health Services 15.5% 12,6% 15,1% nd $48,173 $49,003
Leisure and Hosp, Services 8,6% 9,3% 10,0% $16,666 $19,963 $22,683
Other Services 4,5% 5,1% 4,1% $28,318 $38,473 $32,385
Government 14,0% 19.4% 17,3% $59,885 $78,060 $65,178
Sources: Percent of to/at employment- Moody's Analytlcs & BLS, 2010; Average annual earnings - BEA, 2008
180
160
140
120
100
80
96
99
02
05
08
11
= ROA - US
Source: FHFA, 1996Q1=100, NSA
MOODY'SANALYTICS I Precis U,S, Metro I South I July 2011
EMPLOYEES (000)
17,5
7,1
5,0
4,6
4,6
4,1
3,7
3,1
'2.9
2,9
2,8
2,5
2,5
2,3
1,8
GVSL State & Local Government
6221 General Medical and Surgical Hospitals
7221 Full-Service Restaurants
7222 Limited-Service Eating Places
5511 Management of Companies and EnterprIses
GVF Federal Government
5613 Employment Services
6211 Offices of Physicians
5241 Insurance Carriers
4451 Grocery Stores
6231 Nursin9 Care Facilities
5415 Computer Systems Design and Related Srvcs.
2382 Building Equipment Contractors
FR Farms
4521 Department Stores
High-tech employment
As % of total em ploym ent
Sources: BLS, Moody's Analyllcs, 2010
Lynchburg, VA
,~I]i~R~lg~~t~,;~~fti,;;:,_
Virginia Beach, VA
:IDftrffiQ:iJ~~1"f$;;f*~ ;~.~'J~."~::rr.;:,: j?~}>:~~~qr:~~~~~<'
Washington, DC
@r~n~~l\:QmY;f.JP;;;/c "",
Danville, VA
':5~lj~[bi!~;~:~N9~~~;{:~,} ~',", >7
Tampa, FL
Vvirlsi9W;'tiQ:: '
Totalln~migration
204
"~~I~;
157
Jl~}
79
;;;/,~5l
54
"..46
9,717
:~:"-,:'l
FROM ROANOKE, VA
Lynchburg, VA
~jac:R.si)'~.fikVA,
Richmond, VA
Cl;art9tte;N~ ' ,.., .
Greensboro, NC
'Ralei9h,:~Q
Virginia BEl~ch, VA
Danliille;'vft,:
Washington, DC
Myitl.;iE}eac~h;SC
Total Out-migration
Net Migration
1,023
;525;
248
p3
121
94
92
69
68
41
8,906
811
Net Migration, ROA
3,000
2,500
2,000 -
i
1,500
1,000
500 -
o
07
08 09 10
2007 2008 2009 2010
2,233 2,091 1,590 583
332 341 211 183
2,565 2.432 1,801 766
Domestic
Foreign
Total
Sources: IRS (lop), 2008; Census Bureau, 2010
6,1
3,9
o ROA . VA
D U.S.
Source: Bureau of Economic Analysis, 2008
- - -
, ROANOKE
Labor Market Signals Mixed in Roanoke
1,0
0,5
0,0
-0,5
-1,0
Employment change
3-mo MA, ths (L)
-1,5
08
09
10
11
Source: BlS
Credit Quality Good in Roanoke
Delinquency rate, % of balances, 3-mo MA, May 2011
Lynchburg
Roanoke
Virginia
Rest of Virginia
Richmond
Virginia Beach
Washington metro div, l-
U,S,
-II! II it -,-~,-
3,5
4,0
4,5
5,0
5,5
6,0
Sources: Equifax, Moody's Analytics
Costs Are Low in Roanoke...
U,S,=100,2009
Danville
Lynchburg
Blacksburg
Roanoke
Harrisonburg",r.~;'A~c,"'''' .
Winchester
Virginia Beach
Charlottesville "":,;,,,,,,~t,,~,,
Richmond ,f,;~,'ifi,',m:,Ai:
Washington metro div,
D Cost of living
D Cost of doing business
70
90
110
Source: Moody's Analytics
9
8
7
6
5
4
3
2
1
o
Manufacturing Is a Support
% change yr ago
10
8
6
4
2
o
-2
-4
-6
-8
-10
-12
-20
10
5
o
-5
-10
-15
08
09
10
11
Sources: BlS, Moody's Analytics
More Deleveraging Than in Rest of Virginia
Household liabilities, % change yr ago, Jun 2011
U,S,
Roanoke
Richmond
Rest of Virginia
Virginia
Washington metro div,
Virginia Beach
Lynchburg
~~_,'l~fi~!._~t,<,~,:_( 'It.t.__P;:-~~i~~f~--'
6,5
-3
-2
-1
o
Sources: Equifax, Moody's Analytics
.. .And Diversity Is High
Diversity, U,S,=1,O, 2010
Harrisonburg ','4.
Virginia Beach
Blacksburg ",.
Washington metro div,
Danville ' ,.c,
Charlottesville
Winchester
Lynchburg .," C$'
Richmond
Roanoke .nf<C
Virginia ><" .~ ",'~", ,,,...,. ,'.: ,,',~. .." .',"'"
130
0,2
0,8
0.4
0,6
Source: Moody's Analytics
MOODY'SANAlYTICS I Precis U,S, Metro I South I July 2011
About Moody's Analyties
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CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: c1erk@roanokeva.gov
JONATHAN E. CRAFT
Deputy City Clerk
STEPHANIE M. MOON, MMC
City Clerk
August 19, 2011
CECELIA T. WEBB
Assistant Deputy City Clerk
Cooper Youell, Agent
26 Kirk Avenue, S. W.
Roanoke, Virginia 24011
Dear Mr. Youell:
I am enclosing copy of Ordinance No. 39186-081511 permanently vacating,
discontinuing and closing an alleyway located on the south side of 601 Jefferson
Street, S. W., bearing Official Tax No. 1013307 and the north side of 611
Jefferson Street, S. W., bearing Official Tax No. 1013313.
The abovereferenced measure was adopted by the Council of the City of
Roanoke at a regular meeting held on Monday, August 15, 2011, and is in full
force and effect upon passage.
Sincerely,
~m'06l4~
Stephanie M. Moon, MMcl
City Clerk
Enclosure
Mr. Cooper Youell
August 19, 2011
Page 2
pc: Western Virginia Water Authority, 601 Jefferson Street, S. W., Suite 200,
Roanoke, Virginia 24011
Six Eleven Jefferson, LLC, P.O. Box 586, Roanoke, Virginia 24004
Keith Hummer, Chair, 118 Campbell Avenue, S. W., Roanoke, Virginia
24015
Doug Waters, 204 S. Jefferson Street, S. W., Suite 9, Roanoke, Virginia
24011
Suzun Hughes, 117 Campbell Avenue, S. W., Roanoke, Virginia 24011
Rena Cromer, 543 Day Avenue, S. W., Roanoke, Virginia 24016
The Honorable Brenda Hamilton, Clerk of the Circuit Court
Christopher P. Morrill, City Manager
William M. Hackworth, City Attorney
Ann H. Shawver, Director of Finance
Susan Lower, Director of Real Estate Valuation
Philip Schirmer, City Engineer
Steven J. Talevi, Assistant City Attorney
Rebecca Cockram, Secretary, City Planning Commission
rf
'\'t~
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
. The 15th day of August, 2011.
No. 39186-081511.
AN ORDINANCE permanently vacating, discontinuing and closing a certain
public right-of-way in the City of Roanoke, as more particularly described hereinafter;
and dispensing with the second reading by title of this ordinance.
WHEREAS, 611 Jefferson, LLC, filed an application with the Council of the
City of Roanoke, Virginia ("City Council"), in accordance with law, requesting City
Council to permanently vacate, discontinue and close a certain public right-of-way
described hereinafter;
WHEREAS, the City Planning Commission, after giving proper notice to all
concerned as required by g30-14, Code ofthe City of Roanoke (1979), as amended, and
after having conducted a public hearing on the matter, has made its recommendation to
Council;
WHEREAS, a public hearing was held on such application by' City Council on
August 15,2011, after due and timely notice thereof as required by 930-14, Code ofthe
, .
City of Roanoke (1979), as amended, at which hearing all parties in interest and citizens
were afforded an opportunity to be heard on such application;
WHEREAS, it appearing from the foregoing that the land proprietors affected
by the requested closing of the subject public right-of-way have been properly notified;
and
WHEREAS, from all of the foregoing, City Council considers that no
inconvenience will result to any individual or to the public from permanently vacating,
discontinuing and closing such public right-of-way.
0-6 I I Jefferson, LLC-vacate.doc
1
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke,
Virginia, that the public right-of-way situate in the City of Roanoke, Virginia, and more
particularly described as follows:
An alleyway located on the south side of 601 Jefferson Street, S.W., bearing
Official Tax No. 1013307 and the north side of 611 Jefferson Street, S.W.,
bearing Official Tax No. 1013313
be, and is hereby permanently vacated, discontinued and closed, and that all right and
interest of the public in and to the same be, and hereby is, released insofar as City
Council is empowered so to do with respect to the closed portion of the right-of-way,
reserving however, to the City of Roanoke and any utility company or public authority,
including, specifically, without limitation, providers to or for the public of cable
television, electricity, natural gas or telephone service, an easement for sanitary sewer
and water mains, television cable, electric wires, gas lines, telephone lines, and related
facilities that may now be located in or across such public right-of-way, together with
the right of ingress and egress for the maintenance or replacement of such lines, mains
or utilities, such right to include the right to remove, without the payment of
compensation or damages of any kind to the owner, any landscaping, fences, shrubbery,
structure or any other encroachments on or over the easement which impede access for
maintenance or replacement purposes at the time such work is undertaken; such
easement or easements to tenninate upon the later abandonment of use or permanent
removal from the above-described public right-of-way of any such municipal
installation or other utility or facility by the owner thereof.
BE IT FURTHER ORDAINED that the applicant shall submit to the
Subdivision Agent, receive all required approvals of, and record with the Clerk of the
0-611 Jefferson, LLC-vacate.doc
2
Circuit Court for the City of Roanoke, a subdivision plat, with such plat combining all
properties which would otherwise dispose of the land within the right-of-way to be
vacated in a manner consistent with law, and retaining appropriate easements, together
with the right of ingress and egress over the same, for the installation and maintenance
of any and all existing utilities that may be located within the right-of-way.
BE IT FURTHER ORDAINED that prior to receiving all required approvals of
the subdivision plat referenced in the previous paragraph, the applicant s4all give to the
Treasurer for the City of Roanoke a certified check or cash in the amount of Thirteen
Thousand Seven Hundred Eighty Seven and 621100 Dollars ($13,787.62) as
consideration pursuant to ~15.2-2008, Code of Virginia (1950), as amended, for the
vacated right-of-way.
BE IT FURTHER ORDAINED that the applicant shall, upon meeting all other
conditions to the granting ofthe application, deliver to the Clerk of the Circuit Court of
the City of Roanoke, Virginia, a certified copy of this ordinance for recordation where
deeds are recorded in such Clerk's Office, indexing the same in the name of the City of
Roanoke, Virginia, as Grantor, and in the name of the applicant, and the names of any
other parties in interest who may so request, as Grantees, and pay such fees and charges
as are required by the Clerk to effect such recordation.
BE IT FURTHER ORDAINED that the applicant shall, upon a certified copy of
this ordinance being recorded by the Clerk of the Circuit Court of the City of Roanoke,
Virginia, where deeds are recorded in such Clerk's Office, file with the City Engineer
for the City of Roanoke, Virginia, the Clerk's receipt, demonstrating that such
recordation has occurred.
0-611 Jefferson, LLC-vacate,doc
3
BE IT FURTHER ORDAINED that if the above conditions have not been met
within a period of one year from the date of the adoption of this ordinance, then such
ordinance shall be null and void with no further action by City Council being necessary.
BE IT FINALLY ORDAINED that pursuant to the provisions of 912 ofthe City
Charter, the second reading of this ordinanc~ by title is hereby dispensed with.
ATTEST:
~ YY1.1'Yb~
, City Clerk. V
0-611 Jefferson, LLC-vacate,doc ,
4
CITY COUNCIL AGENDA REPORT
To:
Meeting:
Subject:
Honorable Mayor and Members of City Council
August 15,2011
Request from 611 Jefferson, LLC to permanently vacate, discontinue
and close an alleyway located on the south side of 601 Jefferson
Street, S.W. bearing Official Tax No.1 013307 and the north side of
611 Jefferson Street, S.W., bearing Official Tax No.1 013313
Planning Commission Public Hearing and Recommendation:
The Planning Commission held a public hearing on Thursday, July 21, 2011. By a vote
of 6-0 (Mrs. Penn absent), the Commission recommended approval of the vacation
request and that the conveyance of the property be at value of $13,787.62.
The Commission further recommends that the approval be subject to these conditions:
1. The applicant shall submit a subdivision plat to the Agent for the Planning
Commission, receive all required approvals of, and record the plat with the
Clerk of the Circuit Court for the City of Roanoke. Such plat shall combine all
properties which would otherwise dispose of the land within the right-of-way
to be vacated in a manner consistent with law, and retain appropriate
easements forthe installation and maintenance of any and all utilities that
may be located within the right-of-way, including the right of ingress and
egress.
2. Upon meeting all other conditions to the granting of the application, the
applicant shall deliver a certified copy of this ordinance for recordation to the
Clerk of the Circuit Court of Roanoke, Virginia, indexing the same in the
name of the City of Roanoke, Virginia, as Grantor, and in the name of the
petitioner, and the names of any other parties in interest who may so request,
as Grantees. The applicant shall pay such fees and charges as are required by
the Clerk to effect such recordation.
3. Upon recording a certified copy of this ordinance with the Clerk of the Circuit
Court of the City of Roanoke, Virginia, the applicant shall file with the
Engineer for the City of Roanoke, Virginia, the Clerk's receipt, demonstrating
that such recordation has occurred. '
4. If the above conditions have not been met within a period of one year from
the date of adoption of this ordinance, then such ordinance shall be null and
void with no further action by City Council being necessary.
Application Information
Permanent vacation of an alley between 601 and 611
Jefferson St, SW
licant 611 Jefferson, LLC
Frederick Gusler, AICP
611 Jefferson St, SW
1013313,1013307
Request:
Background
1,279 square feet
D
nja
I m roved aile
Public utility and building facility access
Downtown
Mixed Use
April 20,2011
The applicant owns the property at 611 Jefferson St, S.W. The impetus for the request
was the installation of duct work which would require an encroachment permit if the
alley is to remain public. After site inspections by engineering, transportation and
building inspections staff, it was determined that as constructed the duct work was too
low. Staff recommended that the applicant vacate the alley and fence it to prohibit
public access.
Considerations
Section 30-14(5) of the Code of the City of Roanoke provides the following standard for
consideration of street and alley vacation requests:
"Following the hearing before the city planning commission on an
application to alter or vacate a street or alley, the commission shall report
in writing to the city council whether in its opinion, any, and if any, what
inconvenience would result if the application were approved by council,
and the commission shall report and make a recommendation to council as
to whether the application should be approved."
The alley originally spanned from Jefferson to 1 st Street. All but the subject portion was
vacated in 1959. The current alley is the only remaining portion and is a dead end at
its western terminus without sufficient space for vehicles to turn around.
Vacation of the alley will not prohibit access to any other properties, proVided that the
public utility easement is maintained, and an access easement is granted. Vacation of
the alley will not change the current or future use of either property.
2
Surrounding Zoning and Land Use:
Zoning District Land Use
North D, Downtown District Commercial/Office
South D, Downtown District Parking/Office
East D, Downtown District Office/Library/Park
West D, Downtown District Parking
Compliance with the Zoning Ordinance:
Vacation of the portion of right-of-way will not impact the zoning map.
Conformity with the Comprehensive Plan and Neighborhood Plan:
The proposed vacation does not pose any conflicts with the future land use plans or
transportation policies of the Outlook Roanoke Downtown Plan or Vision 2001-2020,
Roanoke's Comprehensive Plan.
Planning Commission Public Hearing:
There were no comments from the public.
Commission members questioned staff on retention of utility easements and how the
recommended value was derived.
Staff responded that retention of easements would be handled when the subdivision
plat vacating the alley was developed. Staff added that the recommended sales value
was one third of the market value determined by Real Estate Valuation. The sales price
was reduced because the land would be conveyed with less than fee simple interest
due to the easements being retained.
~
-
~ngela Penn, Chair
City Planning Commission
cc: Chris Morrill, City Manager
William M. Hackworth, City Attorney
Steven j. Talevi, Assistant City Attorney
Cooper Youell, Esquire
3
I ..~~
~\
;;;J
'~
APPLICATION
STREET OR ALLEY V ACATION
Date: ~;1, ,It I
o Original Application
To: Office of the City Clerk
Fourth Floor, Noel C. Taylor Municipal Building
215 Church Avenue, S.W.
Roanoke, VA 24011
Phone: (540) 853-2541 Fax: (540) 853-1145
"-:,': ,.', '/~~:<^ " " '.,'p<~
'.0 AmEmded Appllcatioh
No.
. ~_H___"_ _._ __ ___. ____ __ ___ .__ ~ _~_
.. AIIs.ubf7Jittals m,!st 1J.e. Jyp.e.d.and include. all reguireddocun1entat~(m.al1f1C1 cfJeck for the filing. fee, _.
Application is hereby submitted for street or alley vacation for the property located at:
Location and description of street or alley to be closed: ~( o...lli''f ;~ ~ 0'" ~ ~(~~
slJ~ o-f +Il.V po.("(~t IO\~3l' ot1d ,",-f. sou~ <;irl~ '* +0..')( po.rc-t\ lOI~~D7
Proposed use of vacated street or alley: Tn~(-e5c, IE~{-iS5 ~-buJl.L'''j syc,4lw,s MIA;"kt\(;(Vld~.
Name of Applicant/Contact Person:
Mailing Address: Z- ~ ILIIL "- AVt...1I-J0L I .~l..Ij
't.Ll..
Teleph.one: (~'1D) GJ()LJ-7'O~lo;i Fax: (01'0(1) 6J~L/ - 1 e3lo E-mail: cyo","-~ ~."flov..) ~OvL /I.w
. APPlicant(Sl:;gnaIUre(~)~~. "
5
Ie'.
1012308
,<i"
1012310
1012314
16 1012315
WG
1012701
~;
1012702
~ANKbl
Subject Alley
B6I6bl+1.
1013314
~, ,~.' , ;^~
101.3318
I;)
102050l"l
10205 3< .
"."i' .... ...... .....:.,<../..... ...<.~
',,' .... . , .. . .,. ..w.'......... . .. ,{II' ~,I "
r.' ......y.". .,"
4011703
.. ~015004
4011704
401600~
4011913
tlL-l:/.7:T-
-------===
\", '.: ,
LIST OF ADJOINING PROPERTY OWNERS
Official Tax No.
Name of Property Owner Mailing Address
1013307 Western Va. Water Authority 601 Jefferson St, SW Suite 200
Roanoke, V A 24011
1013313 Six Eleven Jefferson LLC PO Box 586
Roanoke, V A 24004
The Roanoke Times
Roanoke, Virginia
Affidavit of Publication
The Roanoke Times
--------------------------------------------------+--------------------~---
COUPER YOUELL
26 KIRK AVENUE, S.W.
611 JEFFERSON, LLC
ROANOKE VA 24016
Notary Public
fNOTICE OF ;~BLlC--
HEARING, (
I The Council of the City of
!Roanoke will hold a public
Jhearing on Monday, August i
115, 2011, at 7:00 p,m" or I
'as soon thereafter as the
Imaller may be heard, in the
Council Chamber, fourth
:floor, in the Noel C, Taylor
Municipal Building, 215
Ghurch .Avenue, S,W"
Roanoke, Virginia, to
ponsider the following:
I Request from 611
Jefferson, LLC, to
permanently vacate,
discontinue and close an
alleyway located on the
/south side of 601 Jefferson
Street, S,W" bearing Official
'Tax No, 1013307 and the
'north side of 611 Jefferson
Street, S.W" bearing Official
,Tax No, 1013313.
A copy of the application
is available for review in the
:Office of the City,Clerk,
IRoom 456, Noel C, Taylor
Municipal Building, 215~
Church Avenue, S,W,,:
Roanoke, Virginia, ,
All parties in Interest and,
icitizens may appear on the
! above date and be heard on '
the maller, If you are af
/person with a disability who;
,needs accommodations fori
this hearing, please contact
,the City Clerk's Office, at,
1853-2541, before noon on,
'the Thursday before the'
date of the hearing listed I
above, ,
GIVEN under my hand this I
25th day, of July, 2011, I
I Stephanie M, Moon, MMC
City Clerk,/
/12722555)
.!
., ..
REFERENCE: 80178880
12722555
NPH-611 Jefferson, L
State of Virginia
City of Roanoke
I, (the undersigned) an authorized representative
of the Times-World Corporation, which corporation
is publisher of the Roanoke Times, a daily
newspaper published in Roanoke, in the State of
Virginia, do certify that the annexed notice was
published in said newspapers on the following
dates:
City/County of Roanoke, Commonwealth/State of
Virginia. Sworn and subscribed before me this
\t>~day of AUGUST 2011. Witness my hand and
-------
official seal.
~~"'HU'B',,
........ ~"{ A LA I",
......... t....~'v........ YA_ "
PUBLISHED ON: 07/29 08/05 ':-"~'{/NOTARY-'::""l ~
:: ((j .. PUBLIC ...'-j, ~
- . . -
= * : REG. #7090930 : * =
= : MY COMMISSION: -
... c> '. ~IBEt_ll: ~ ::
~ % .... IU'~at ....c~ ~
... ~ '. ..' ~",'
TOTAL COST: 343.20 ......, (/-1'/11......... ~,,'
~=~~~ _~~~ _ _ _ _ _ ~~~:~~:: _ _ _ _ _ _ _ _ _ _ :~~~/~~L0~,~~\~~~ _ _ _ __
~~::~~~~:~------~----~-------,
Billing Services Representative
~~
NOTICE OF PUBLIC HEARING
The Council of the City of Roanoke will hold a public hearing on Monday, August 15,2011,
at 7:00 p.m., or as soon thereafter as the matter maybe heard, in the Council Chamber, fourth floor,
in the Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., Roanoke, Virginia, to consider
the following:
Request from 611 Jefferson, LLC, to permanently vacate, discontinue and
close an alleyway located on the south side of 601 Jefferson Street, S.W.,
bearing Official Tax No.1 013307 and the north side of6ll Jefferson Street,
S.W., bearing Official Tax No. 1013313.
A copy of the application is available for review in the Office of the City Clerk, Room 456,
Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., Roanoke, Virginia.
All parties in interest and citizens may appear on the above date and be heard on the matter.
If you are a person with a disability who needs accommodations for this hearing, please'contact the
City Clerk's Office, at 853-2541, before noon.on the Thursday before the date of the hearing listed
above.
GIVEN under my hand this 25thday of Julv
, 2011.
Stephanie M. Moon, MMC
City Clerk.
6\ I Jefferson, LLC-vacate,doc
Notice to Publisher:
Publish in the Roanoke Times on Friday, July 29 and Friday August 5, 2011.
Send affidavit to:
Stephanie M. Moon, MMC,
City Clerk
215 Church Avenue, S. W.,
Room 456
Roanoke, Virginia 24011
(540) 853-2541
Send Bill to:
611 Jefferson, LLC
Attention: Cooper Youell
26 Kirk Avenue, S. W.
(540) 904-7836
cyouell @whitlowvouell.com
NPH-611 Jefferson, LLC-vacate,doc
ALLEY CLOSURE REQUEST
611 Jefferson, LLC, Alley between 601 and 611 Jefferson Street, S.W.
Bearing Official Tax Nos. 1013307 and 1013313
) AFFIDAVIT
)
COMMONWEALTH OF VIRGINIA
)
) TO-WIT:
)
CITY OF ROANOKE
The affiant, Rebecca Cockram, first being duly sworn, states that she is Secretary to the
Roanoke City Planning Commission, and as such is competent to make this affidavit of
her own personal knowledge. Affidavit states that, pursuant to the provisions of Section
15.2-2204, Code of Virginia, (1950), as amended, on behalf of the Planning Commission
of the City of Roanoke, she has sent by first-class mail on the 24th day of May, 2011,
notices of a public hearing to be held on the 16th day of June, 2011, on the request
captioned above to the owner or agent of the parcels as set out below:
Tax No.
Owner
Mailinq Address
1013307
Western Virginia Water Authority
601 Jefferson St., Suite 200
Roanoke, VA 24011
1013313
Six Eleven Jefferson LLC
P. O. Box 586
Roanoke, VA 24004
Also Notified:
Keith Hummer, Chair
Downtown Residents Association
PO Box 4544
Roanoke, VA 24015
Doug Waters
204 S. Jefferson St, Suite 9
Roanoke, VA 24011
Suzun Hughes
117 Campbell Ave SW
Roanoke, VA 24011
. ..
Karena J. Clinton
1014 Pechin Avenue SE
Roanoke, VA 24013 ~
~r)fjfk1
Rebecca Cockram
SUBSCRIBED AND SWORN to before me, a Notary Public, in the City of Roanoke,
Virginia, this 2~y of May, 2011.
'd~R.~
Notary Public
CANDACE R. MARTIN
NOT ARY PUBLIC
Commonwealth of Virginia
Reg, #282076
! My Commission Expires
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerk@roanokeva.gov
STEPHANIE M. MOON, MMC
City Clerk
JONATHAN E. CRAFT
Deputy City Clerk
August 1,2011
CECELlA T. WEBB
Assistant Deputy City Clerk
Mr. Cooper Youell
26 Kirk Avenue, S. W.
Roanoke, Virginia 24011
Dear Mr. Youell:
Pursuant to provisions of Resolution No. 25523 adopted by the Council of the City of
. Roanoke on Monday, April 6, 1981, I have advertised a public hearing for Monday,
August 15, 2011, at 7:00 p.m., or as soon thereafter as the matter may be heard, in the City
Council Chamber, Room 450, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W.,
on the request of 611 Jefferson, LLC, to permanently vacate, discontinue and close an
alleyway located on the south side of 601 Jefferson Street, S. W., and the north side of 611
Jefferson Street, S. W.
For your information, I am enclosing copy of a notice of public hearing. Please review the
document and if you have questions, you may contact Steven J. Talevi, Assistant City
Attorney, at 540-853-2431.
It will be necessary for YOU, or your representative, to be present at the August 15th
. public hearing. Failure to appear could result in a deferral of the matter until a later
date.
Sincerely,
~hJ.M()vJ
I
Stephanie M. Moon, MMC "--/
City Clerk
, SMM:ctw
Enclosure
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-Il45
E-mail: c1erk@roanokeva.gov
JONATHAN E. CRAFT
Deputy City Clerk
STEPHANIE M. MOON, MMC
City Clerk
August 1,2011
CECELIA T. WEBB
Assistant Deputy City Clerk
To Adjoining Property Owners
Ladies and Gentlemen:
Pursuant to provisions of Resolution No. 25523 adopted by the Council of the City of
Roanoke on Monday, April 6, 1981, I have advertised, a public hearing for Monday,
August 15,2011, at 7:00 p.m., or as soon thereafter as the matter may be heard, in the City
Council Chamber, Room 450, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W.,
on the request of 611 Jefferson, LLC, to permanently vacate, discontinue and close' an
alleyway located on the south side of 601 Jefferson Street, S. W., and the north side of 611
Jefferson Street, S. W.
This letter is provided for your information as an interested property owner and/or adjoining
property owner. If you have questions with regard to the matter, please call the Department
of Planning, Building and Development at 540-853-1730.
If you would like to receive a copy of the report of the City Planning Commission, please call
the City Clerk's Office at 540-853-2541.
Sincerely,
cf-t~~ m.N\tnJ
I~~~ M. Moon, MMC l
. City Clerk
SMM:ctw
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerk@roanokeva.gov
JONATHAN E, CRAFT
Deputy City Clerk
CECELIA T. WEBB
Assistant Deputy City Clerk
STEPHANIE M, MOON, MMC
City Clerk
April 29, 2011
Rebecca Cochran, Secretary
City Planning Commission
Roanoke, Virginia
Dear Ms. Cochran:
Pursuant to Section 36.1-690(e), Code of the City of Roanoke (1979), as amended, I
am attaching copy of an Application for Street or Alley Vacation received in the City
Clerk's Office on April 26, 2011, from 611 Jefferson, LLC requesting that an alley
located on the north side of Official Tax Map No. 1013313 and the south side of Official
Tax Map No. 013307, be permanently vacated, discontinued and closed.
Sincerely,
~h1. MO<>vJ
Stephanie M. Moon, MMt-
City Clerk
Enclosu re
pc: The Honorable Mayor and Members of the Roanoke City Council
Six Eleven Jefferson, LLC, P. O. Box 586, Roanoke, Virginia 24004, Roanoke,
Vfrginia 24011
Western Virginia Water Authority, 601 Jefferson Street, S. W., Suite 200,
Roanoke, Virginia 24011
Susan S. Lower, Director, Real Estate Valuation
Philip C. Schirmer, City Engineer
William M. Hackworth, City Attorney
Steven J. Talevi, Assistant City Attorney
K:cksm 1 jalley c1osingsj61Jefferson, LLC.doc
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: cJerk@roanokeva.gov
JONATHAN E. CRAFT
Deputy City ~Ierk
STEPHANIE M. MOON, MMC
City Clerk
August 19, 2011
CECELIA T. WEBB
Assistant Deputy City Clerk
Thomas Palmer, Agent
P.O. Box 14125
Roanoke, Virginia 24038
Dear Mr. Palmer:
I am enclosing copy of Ordinance No. 39187-081511 rezoning property located
at 4341 Delray Street, N. W., Official Tax No. 2280308, from RM-1, Residential
Mixed Density District, to MX, Mixed Use District, subject to certain proffered
conditions as set forth ,in the Zoning Amendment Application No.2 dated July 20,
2011.
The abovereferenced measure. was adopted by the Council of the City of
Roanoke at a regular meeting held on Monday, August 15, 2011, and is in full
force and effect upon its passage.
Sincerely,
~hJ,h)[)~
Stephanie M. Moon, MMC J
City Clerk
Enclosure
pc: Grace Methodist Church, 4404 Williamson Road, N. W., Roanoke, Virginia
24012
Christopher S. Gilbert, 4335 Delray Street, N. W., Roanoke, Virginia
24012
Brittany N. Nelson, 1080 Emmett Place, Hardy, Virginia 24101
Betty L. Dunford, 4402 Delray Street, N. W., Roanoke, Virginia 24012
Amy Cosner, President, Dorchester Court Neighborhood Association,
2628 Durham Street, N. W., Roanoke, Virginia 24012
Sid Bush, 4515 Rutgers Street, N. W., Roanoke, Virginia 24012
Thomas Palmer
August 19, 2011
Page 2
pc: Barbara Richardson, 2727 Cumberland Street, N. W., Roanoke, Virginia
24012
Wendy Jones, Executive Director, Williamson Road Area Business
Association, P.O. Box 7082, Roanoke, Virginia 24019
Rena Cromer, 543 Day Avenue, S. W., Roanoke, Virginia 24016
Christopher P. Morrill, City Manager
William M. Hackworth, City Attorney
Ann H. Shawver, Director of Finance
The Honorable Brenda Hamilton, Clerk of the Circuit Court
Steven J. Talevi, Assistant City Attorney
Philip Schirmer, City Engineer
Susan Lower, Director of Real EstateValuation
'Rebecca Cochran, Secretary, City Planning Commission
\~l
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 15th day of August, 2011.
No. 39187-081511.
AN ORDINANCE to amend ~ 36.2-100, Code of the City of Roanoke (1979),' as
amended, and the Official Zoning Map, City of Roanoke, Virginia, dated December 5, 2005, as
amended, to rezone a portion of certain property within the City, and dispensing with the second
reading of this ordinance by title.
WHEREAS, Dou Mar, LLC, has made application to the Council ofthe City ofRo'anoke,
Virginia ("City Council"), to have the property located at 4341 Delray Street, N.W., bearing
Official Tax No. 2280308, rezoned from RM-1~ Residential Mixed Density District to MX,
Mixed-Use District;
WHEREAS, the City Planning Commission, after giving proper notice to all concerned
as required by ~36.2-540, Code of the City of Roanoke (1979), as amended, and after conducting
a public hearing on the matter, has made its recommendation to City Council;
WHEREAS, a public hearing was held by City Council on such application at its meeting
on August 15, 2011, after due and timely notice thereof as required by ~36.2-540, Code of the
"City of Roanoke (1979), as amended, at which hearing all parties in interest and citizens were
given an opportunity to be heard, both for and against the proposed rezoning; and
WHEREAS, this Council, after considering the aforesaid application, the
recommendation made to City Council by the Planning Commission, the City's Comprehensive
Plan, and the matters presented at the public hearing, finds that the public necessity,
convenience, general welfare and good zoning practice, require the rezoning of a portion of the ,
subject property, and for those reasons, is of the opinion that the hereinafter described property
should be rezoned as herein provided.
O-Dou Mar, LLC-rezone,doc
1
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that:
1. Section 36.2-100, Code of the City of Roanoke (1979), as amended, and the
Official Zoning Map, City of Roanoke, Virginia, dated December 5, 2005, as amended, be
amended to reflect that the northeastern portion of Official Tax Map No. 2280308, located at
4341 Delray Street, N.W., be and is hereby rezoned from RM-1, Residential Mixed Density
District to MX, Mixed-Use District, as set forth in the Zoning Amended Application No.2 dated
July 20,2011.
2. Pursuant to the provisions of Section 12 ofthe City Charter, the second reading of
this ordinance by title is hereby dispensed with.
ATTEST:
City Clerk.
"
O-Dou Mar, LLC-rezone,doc
2
..
rt.;l.
<&rar.e lItu'it.eb ~.etqnbi5t at:qurrq
P 0 B 19686 2 4019 4404 Williamson Road, N.W. . Roanoke, Virginia 24012 .
" . ox ,
August 15, 2011
Dear Council Members,
I am the pastor of Grace United Methodist Church. This is my seventh year at this
appointment. There have been many changes in the community before and since my arrival.
Grace United Methodist Church has improved the corner of F10raland and Williamson Rd...
Our goal is to see the quality of life in this community to continue to improve. Our relationship
with our neighbors is an aspect of this goal. Virginia Prosthetics also share in the goal to
improve the community life in this area.
When Grace U.M. Church needed a larger parking area; and the lot behind our church gave
us the desired space, the residential state of the property had to be approved by the City
Council. We got that approval and we thank the council for their support for our needed space.
When the church needed property behind a house that faced Delray to solve a property line
problem, the Council approved our request. We again thank you for that approval.
Now our neighbor, Virginia Prosthetics, needs your support and approval to make an addition
to their parking lot. I ask you as the elected officials to give our neighbor the approval to pave
the lot next to their business.
Virginia Prosthetics and Grace share a joy of working together in the use of our parking lots.
This is a great service to our church as well as to the business of Virginia Prosthetics. The
expanded parking space for Virginia Prosthetics would be a safety factor for the handicapped
patrons that frequent the business.
Sincerely,
C~B~~~ '
EI' h "E' "D' k" J 0
IS a'. IC on
CITY COUNCIL AGENDA REPORT
To:
Meeting:
Subject:
Honorable Mayor and Members of City Council
August 15, 2011
Request from Dou Mar, llC, to rezone the rear portion of the
property located at 4341 Delray Street, N.W., bearing Official Tax Map
No. 2280308, from RM-l Residential Mixed Density District to MX,
Mixed-Use District, for a parking area as permitted in the MX, Mixed-
Use District. The comprehensive plan designates the propert)' for
single and two-family mix. '
Planning Commission Public Hearing and Recommendation:
The Planning Commission held a public hearing on Thursday, July 21, 2011. By a vote
of 2-2 (Ms. Penn absent, Mr. Futrell and Mr. Scholz recusing themselves due to
conflicts), the motion to recommend approval of the request failed. Staff
recommended approval in its report to the Commission.
Application Information
Request: Rezoning
Owner: Dou Mar LLC
Authorized Agent: Thomas T. Palmer
City Staff Person: Maribeth B. Mills
Site Address/Location: 4341 Delray Street NW
Official Tax Nos.: Portion of 2280308
Site Area: 0.155 Acre
Existing Zoning: RM-1, Residential Mixed Density District
Proposed Zoning: MX, Mixed Use District
Existing Land Use: Rear yard of a single-family dwelling
Proposed Land Use: Surface parking lot serving a medical clinic
,Neighborhood Plan: Williamson Road Area Plan
Specified Future Land Use: Single- and two- family mix
Filing Date: Original Application: Jun'e2, 2011; Amended
Application No.1: June 22, 2011
Background
Code Enforcement staff cited the subject property for zoning violations on April 21,
2011, because a graveled and fenced parking area was established in the rear yard of
the residentially-zoned subject property. The parking area, intended to serve the
adjacent Virginia Prosthetics, Inc. office, is not a permitted use in the RM-1 district.
The owner applied to have a 6,749 square foot portion of the subject property rezoned
to MX District to permit a modified parking area meeting the minimum requirements of
the Zoning Ordinance. The original concept plan showed an 11-space parking area.
Because two existing spaces on the adjacent business property had to be removed to
provide access to the parking area, the new parking area resulted in a net gain of nine
spaces.
At theJuly 1,2011, Planning Commission work session, members expressed concern
about the proposed parking area encroaching toward the rear of the house to the
extent that it may reduce the viability of the house to continue as a residence.
Staff communicated this concern to Tom Palmer, counsel for Dou-Mar, LLC. In
response, the proposed parking area was reconfigured with an improved orientation.
that reduced its size while increasing the net number of spaces provided. Accordingly,
the applicant submitted an amended application on July 20, 2010, showing a reduction
in the area to,be rezoned. The concept plan (not proffered) shows the reconfigured
parking area that provides 22 feet between the house and the rear property line. In
addition, there will be a ten-foot landscaped buffer yard that will increase the apparent
depth of the rear yard to over 30 feet.
Considerations:
Surrounding Zoning and Land Use:
Zoning District Land Use
North IN, Institutional District Place of worship
South RM-l, Residential Mixed Density District Residential dwellings
East MX, Mixed Use District Medical clinic
West RM-1, Residential Mixed Density Residential dwellinqs
Co'mpliance with the Zoning Ordinance:
1. Rezoning the subject portion of the property to the MX district will allow its use
as on- or off-site parking.
2. Section 36.2-654 requires that the parking area be redesigned and constructed
to meet these minimum development standards:
a. A type C buffer yard must be provided between the parking area and the
adjacent properties. The concept plan indicates a buffer yard dept of 10
feet with a 6-foot tall screening fence and a row of evergreen trees.
b. An 8-foot landscaped area along the Floraland Drive frontage (deciduous
trees and evergreen shrubs).
c. A surface treatment of concrete, asphalt, bituminous pavement, brick, or
stone pavers, or a pervious surface pavement system.
d. A border of concrete or asphalt curbing or wheel or bumper guards.
The zoning ordinance establishes the minimum number of parking for this medical
clinic at 27 spaces and allows a maximum of up to 41 spaces. The additional spaces
available in the proposed parking area would increase the total number of spaces to
40. If the rezoning is approved, the number of parking spaces would be within the
minimum and maximum thresholds for the business. .
Conformity with the Comprehensive Plan and Neighborhood Plan:
2
Vision 2001-2020 and the Williamson Road Area Plan encourage parking areas to be
carefully planned, both in terms of capacity and design. The number of spaces
provided should reflect typical demands rather than peak demands. The applicant
indicates there are 32 to 34 full-time employees at the site, leaving few spaces
available for clients visiting the site for appointments.
The following policies of Vision 2001-2020 are relevant in the consideration of this
application:
. ED P6. Commercial development. Roanoke will encourage commercial
development in appropriate areas (i.e. key intersections and centers) of
Roanoke to serve the needs of citizens and visitors.
· IN P4. Parking. Roanoke will encourage on-street parking wherever possible
and discourage excessive surface parking lots. Off-street parking will be
encouraged to the side or rear of buildings.
The following policies of the Williamson Road Area Plan are relevant in the
consideration of this application:
· Community Design Policies
o Parking: Parking is recognized as a necessity, but must not be allowed
to dominate any development. Parking lots should be located to the
rear or side of buildings. The number of spaces provided should be
limited to that which is needed for typical demands (rather than
peaks) and consider the availability of on-street parking spaces.
· Shared Parking: Identify potential sites for shared "pocket"
parking lots.
o Relationships between commercial and residential uses can and
should be harmonious. Businesses, as the more intense of the uses,
should design their sites to ensure the necessary activities of
commerce do not spillover to residential properties.
. Economic Development Policies
o Parking: Encourage the development of on-street parking, street-side,
and shared pocket parking lots as the preferred approach for
supplying parking.
Given comprehensive plan policies on parking, rezonings for parking lot expansions
should be subjected to scrutiny because of the environmental and urban design
impacts of dedicating excessive amounts of land to this use.
Conformity with the Williamson Road Area Plan Commercial Design Principles:
Desi n Princi les:
Locate parking to the side or rear of
buildin s.
Use on-street parking whenever
ossible.
Control vehicular access.
A lication's Con ormit :
Parking area expansion is located to
the rear of the buildin .
On-street parking is unavailable on
Williamson Road and Floraland Drive.
The revised site plan shows an
entrance created on the Floraland
Drive frontage. This entrance is
located well away from any street
intersection and is on a low-volume
street.
3
Outside Agencv Comments:
The City's Development Review Coordinator, Danielle Bishop, noted that even if the
limits of disturbance are less than 5,000 square feet any new inlets or storm drain
systems will need to verify adequacy of the tie-in point.
Planning Commission Public Hearing:
The following comments and questions were posed by the public at the Planning
Commission's July 21, 2011 public hearing.
Mr. Williams asked about the problems with the shared parking across the street in the
church parking lot and asked if Virginia Prosthetics was interested in pursuing that.
Mr. Palmer stated that he doesn't think it would meet the needs of the patients. He
stated that they have a good relationship with the church.
Mr. Williams stated concerns about stormwater issues and incremental addition of
impervious area.
Mr. Tom Kain, 1826 Grandin Road, mentioned permeable pavement as a solution that
allows water to go through the pavement.
af}]r; ;
fb..c..Angela Penn, Chair
City Planning Commission
cc: Chris Morrill, City Manager
William M. Hackworth, City Attorney
Steven J. Talevi, Assistant City Attorney
Thomas T. Palmer, Esquire
4
CITY OF ROANOKE
PLANNING BUIL.DING AND DEVELOPMENT
Submittal Number: !REZ11000S; Amended Application No.2
Department of Planning, Building and Development
Room 166, Noel C. Tayfor Municipal Buifding
215 Church Avenue, s.w.
Roanoke, Virginia 24011
Phone: (540) 853-1730 Fax: (540) 853-1230
RECEIVED
JUL 2 0 2011
Date: \JUI20, 2011
I
:m
(':.;~1
r J~~,t,r{';~'t:~;'t;~,(lr', ,:f~1 I~trl:>: '~'C./;
. '- ,~. . . -;;;.,... do-""h . w,U ;..< 'r"" .......
o Amendment of Proffered Conditions
o Amendment of Planned Unit Development Plan
o Amendment of Comprehensive Sign Overlay District
~ Rezoning, Not Otherwise listed
o Rezoning, Conditional
o Rezoning to Planned Unit Development
o Establishment of Comprehensive Sign Overlay District
~I
Ij
l,l"'~ ,;~""1otj~~ I'" \ II'; i 1;'r: I"';' '! l'jft~
',.,~"1;T-.="-~' , . ,
I 0 With Conditions
~ Without Conditions
;_-'-,~ <..:-L:_' -= ~. '~\; ~i, ',iff
;---;-~~~-,-}:t;~ ~ -~,-, -- .-tf:,.,,..~! ~t14~J"...<t~\'"
Name: IDOU Mar llC
Address: 4338 Williamson Road, Roanoke, VA 24012
~' P ~ ch
Property Owner's Si{platJre:
I Phone Number:
+ 1 (540) 336-8287
I
I
E-Mail: !dcall@virginiaprosthetics.com
'__ ~_ ,- ___.... " ... ,_' ~' ,. f'" t! ", ~"" '<"'t" ~,' , ~', ~ ~ r J, 1 J r
~ ~ ~~.':;---:-;;'" -- :;i ..=IE -, {-"I' ''1. ill'''. w$'t,"'ffi~~~'.' iI,%,;;' ~ ?~ ~'tJtII t, P .
Name:
I Phone Number:
I E-Mail: I
Address:
1
I
I Phone Number: I +1 (540) 983-7686 I
E-Mail: Ipalmer@woodsrogers.com I
Applicant's Signature:
" : _ _ ~7 ~ L ~ t.=- '_' ". ,,' ~ . , .. {~: . 0 . p..' .~.' l!i ,,"~l '~, ;
~3~1Jf"':,; S'I.I .Iy'\iE'- ;;:;---;:-;!i~;-,~.... ;J"""I...."~-l<:<.. '..!.i";io:);; \'~'"l' ~fl~.,. .i"'~~I1~
Name: !Thomas T. Palmer
Address: 10 S. Jefferson Street, P. Box 14125, Roanoke, VA 24038
~~~~
Authorized Agent's Signature:
\t-a_
v
ROANOKE
~) Completed application form and checklist.
IX! Written narrative explaining the reason for the request.
IX] Metes and bounds description, if applicable.
l5{r Filing fee.
JX:: Concept plan meeting the Application Requirements of item '2(c)' in Zoning Amendment Procedures.
[] Written proffers. See the City's Guide to Proffered Conditions.
I' Concept plan meeting the Application Requirements of item '2(c)' in Zoning Amendment Procedures. Please label as
_c 'development plan' if proffered. '
D Development plan meeting the requirements of Section 36.2-326 of the City's Zoning Ordinance.
[] Comprehensive signage plan meeting the requirements of Section 36.2-336(d)(2) of the City's Zoning Ordinance.
I' ~men?ed development or concept plan meeting the Application Requirements of item '2(c)' in Zoning Amendment Procedures,
, If applicable.
Li Written proffers to be amended. See the City's Guide to Proffered Conditions.
[] Copy of previously adopted Ordinance.
o Amended development plan meeting the requirements of Section 36.2-326 of the City's Zoning Ordinance.
[] Copy of previously adopted Ordinance.
D Amended comprehensive signage plan meeting the requirements of Section 36,2-336( d) of the City's Zoning Ordinance.
D Copy of previously adopted Ordinance.
[j A Traffic Impact Study in compliance with Appendix B-2(e) of the City's Zoning Ordinance.
D Cover sheet.
D Traffic impact analysis.
C Concept plan.
C' Proffered conditions, if applicable.
c: Required fee.
*An electronic copy of this application and checklist can be found at www.roanokeva.gov/pbd by selecting 'Planning Commission' under
'Boards and Commissions'. A complete packet must be submitted each time an application is amended, unless otherwise specified by
staff.
SECOND REVISED NARRATIVE EXPLANATION OF
REQUEST FOR ZONING AMENDMENT
Dou Mar, LLC ("Dou Mar") currently owns a parcel of land located at 4341
Delray Street, NW, in the City of Roanoke, which parcel is more particularly
described as Lot 8 and part of Lot 9, Block 2, Floraland, and is designated as tax
parcel 2280308 (See Exhibit A, Location Map), which parcel is hereafter referred
to as the "Subject Property".
The Subject Property is currently zoned Residential Mixed Density District
(RM-1).
Dou Mar also owns four parcels of land, located at 4338 Williamson Road,
NW, more particularly described as Lots 1-4, Block 2, Floraland, designated as tax
parcels 2280301, 2280302, 2280303, and 2280304 (which parcels are collectively
referred to as the "Adjoining Dou Mar Property") (See Exhibit A).
The Adjoining Dou Mar Property is currently zoned Mixed Use District
(MX).
Virginia Prosthetics, Inc., which is owned by J. Douglas Call and Martha M.
Call, who are also the owners ofDou Mar, is located on the Adjoining Dou Mar
Property. Virginia Prosthetics, Inc. provides services to individuals requiring
prosthetic or orthotic-type devices, including meeting with clients to determine the
type of medical device needed, fitting clients for such devices, instructing clients
{#1451763-I, I04519-00000-0I}
7/19/20Il 3:44 PM
on the use of such devices, providing appropriate prosthetics or orthotics, and, as
necessary, assemb1mg and repairing such devices.
Virginia Prosthetics, Inc. currently has 32 to 34 full-time employees who
work from 8:00 a.m. to 4:30 p.m. each business day.
Virginia Prosthetics, Inc. has 29 parking spaces located on the Adjoining
Dou Mar Property. According to the Site Plan for an Addition to "Virginia
Prosthetics, Inc." dated August 23, 1999, the gross leasable area of the Virginia
Prosthetics, Inc. facility is 10,841 square feet.
Currently, the parking needs for Virginia Prosthetics, Inc. employees and
clients are not being met, requiring employees and clients to park in unmarked
areas on the Adjoining Dou Mar Property or in other areas away from that
Property. For a medical clinic such as Virginia Prosthetics, Inc., the need for
adequate parking is great, not only for its employees and clients receiving care, but
also for those clients waiting at the facility to receive care. The proposed parking
area will add 12 spaces (six spaces off of each side of a center drive aisle), which
will meet the minimum parking requirement and better serve the needs of Virginia
Prosthetics, Inc. employees and patients.
Furthermore, Virginia Prosthetics, Inc. has only 6 parking spaces located
near its main entrance, with the remaining spaces being located to the rear or on
the far side of the facility and away from the main entrance. Virginia Prosthetics,
{#1451763-1, 104519-00000-01}
7/19/20113:44 PM
2
Inc. would like to have additional parking closer to the main entrance of its facility,
which it believes would be more convenient for, and better serve, the clients that it
serves, some of whom may have problems walking the longer distance between
other available parking on the Adjoining Dou Mar Property and the main entrance.
To provide additional parking for Virginia Prosthetics, Inc., Dou Mar is
requesting that the rear portion (See Exhibit D, Metes and Bounds Description) of
the Subject Property be rezoned from RM-I to MX, to conform to the zoning
classification of the Adjoining Dou Mar Property, so that the rezoned portion of
the Subject Property may serve as a parking area for Virginia Prosthetics, Inc. (See
Exhibit B, Proposed Rezoning Concept Plan).
Upon rezoning of the rear portion of the Subject Property, Dou Mar plans to
subdivide the Subject Property so that the rezoned rear portion, referred to as
"Proposed Lot 8B" on Exhibit B, could then be combined with the Adjoining Dou
Mar Property to form a single parcel owned by Dou Mar, with a single tax parcel
number, allowing the additional rezoned parking area on the Subject Property to
support the business activities of Virginia Prosthetics~ Inc.
As shown on Exhibit B, the proposed parking area on the areas sought to be
rezoned would meet all requirements for parking on the parcels zoned MX,
including the buffer yard requirement: Type C, Option I, with a 10' buffer yard
{#1451763-1, 104519-00000-01}
7/19/2011 3:44 PM
3
with 6' screening and a row of evergreen trees. The rezoned property would also
meet the impervious service ratio for parcels zoned MX.
The entrance to the proposed parking area located on "New Lot 8B" would
be provided from Floraland Drive and would be expected to have only a minimal
impact on the traffic in this area.
The proposed rezoning and planned use appears to be in accordance with
Chapter 3.4 of the City's Comprehensive Plan and Policy INPI, in that the
proposed parking area will be located in the interior of the development, at the rear
of Virginia Prosthetics, Inc., and buffered, except at the entrance to the parking
area, from the roadway by landscaping.
The proposed rezoning and planned use also appear in accordance with the
Community Design Policy for parking contained in the Williamson Road Area _
Plan in that the proposed parking area will be located in the interior of the
development, at the rear of Virginia Prosthetics, Inc. In addition, the planned
parking area on the portion of the Subject Property to be rezoned will be directly
across from a much larger parking area on the property of Grace Methodist
Church, which property is zoned Institutional District (IN).
The proposed disturbed area of the parking lot area will be less than 5,000
square feet. Accordingly, it does not appear that new storm water management
will be required. Also, it is believed that the proposed project will not materially
{#1451763-1,104519-00000-01}
7/19/2011 3:44 PM
4
alter the existing drainage pattern where runoff flows overland toward Williamson
Road.
It is Dou Mar's belief that the requested amendment to change the zoning
classification of the rear portion of the Subject Property to MX will be compatible
with the use on the Adjoining Dou Mar Property, which would allow the front
portion of the Subject Property, designated as "Proposed Lot 8A", to remain RM-l,
compatible with the majority of the properties (See Exhibit C) adjoining the
Subject Property.
{#I451763-I,I04519-00000-0I}
7/19/20II 3:44 PM
5
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EXHIBIT
I
c
LISTING OF ADJOINING PROPERTY OWNERS
,
Official Tax No./Street Address Name of Property Owner Mailing Address of
of Adjoining Property Property Owner
2280309 Christopher S. Gilbert 4335 Delray Street, NW
4335 Delray Street, NW Roanoke, VA 24012
2280302 DOU MAR LLC 4338 Williamson Road
Williamson Road, NW Roanoke, VA 24012
2280301 DOD MAR LLC 4338 Williamson Road
4338 Williamson Road, NW Roanoke, V A 24012
2280155 Grace Methodist Church 4404 Williamson Road NW
Delray Street, NW Roanoke, VA 24012
2280147 Grace Methodist Church 4404 Williamson Road NW
4404 Williamson Road, NW Roanoke, \'A 24012
2280408 Betty 1. Dunford 4402 Delray Street, NW
4402 De1ray Street, NW Roanoke, VA 24012
2280501 Brittany N. Nelson 1080 Emmett Plac
4334 De1ray Street, NW Hardy, V A 24101
{#J439935-1,lllIII-IllII-ll}
EXHIBIT
j
D
METES AND BOUNDS DESCRIPTION
OF PROPERTY TO BE REZONED
The property to be rezoned is the rear or northeastern portion of that
certain parcel ofland owned by Dou Mar, L.L.C. consisting of Lot 8 and a
portion of Lot 9, Block 2, Floraland, as recorded in Plat Book 1, Pages 302
}
and 303, designated as Roanoke City Tax Parcel 2280308, a street address of
4341 Delay Street, and as more particularly described as follows:
BEGINNING at Comer # 1 said point being the northwesterly comer
of Tax #2280301, property ofDou Mar, L.L.C., said point also located on
the southerly right-of-way of Floraland Drive; thence leaving Floraland
Drive and with Dou Mar, L.L.C., S 28028' 00" E, passing a common comer
of Tax #2280301 and Tax #2280302, at approximately 38.72, and in all
75.54 feet to Comer 2, said point being the northeasterly comer of Tax
#2280309, property of Christopher S. Gilbert; thence leaving Tax #2280302,
property ofDou Mar, L.L.C. and with Gilbert, S 54040' 00" W, 74.53 feet
to Comer 3; thence leaving Gilbert and with a new division line and new
zoning line through Roanoke City Tax #2280308, property ofDou Mar,
L.L.C., N 280 28' 00" W, 75.54 feet to Comer 4, said point located on the
southerly right-of-way of Floral and Drive, NW; thence with Floraland
Drive, N 540 40' 00" E, 74.53 feet to Comer 1 the place of BEGINNING
,
{#1451744-1,104519-QOOOO-Ol}
and containing 0.1283 Acres (5,590 S.F.) as more particularly shown as
Proposed Lot 8B on an exhibit entitled "Proposed Rezoning of a Portion of
Lot 8 & Part of Lot 9, Block 2, F10ra1and", prepared by Lumsden
Associates, P.C., dated July 19,2011.
{#1451744-1,l04519-00000-01}
The Roanoke Times
Roanoke, Virginia
Affidavit of Publication
The Roanoke Times
-----------------~--------------------------------+------------------------
WOODS ROGERS PLC
10 S JEFFERSON ST
ROANOKE VA 24011
REFERENCE: 80028823
12722527
NPH-Dou Mar, LLC
State of Virginia
City of Roanoke
I, (the undersigned) an authorized representative
of the Times-World Corporation, which corporation
is publisher of the Roanoke Times, a daily
newspaper published in Roanoke, in the State of
Virginia, do certify that the annexed notice was
published in said newspapers on the following
dates:
Ci ty /County'of' 'R'Oa'nbke','Commonweal th/ State of
Virginia.' Sworn and subscribed before me this
__lCl~ay of AUGUST 2011. Witness my hand and
official seal.
Notary Public
PUBLISHED ON:
07/29 08/05
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TOTAL COST:
FILED ON: -
368.16
08/10/11'
/.- NOTICE OF PUBLIC '
The C~~~~~t~e City of
;Roanoke will hold a pUblic
hearing on Monday, August
'15, 2011, at 7:00 p,m" or
las soon thereafter as the
matter may be heard, in the
Council Chamber, fourth
floor, in the Noel C, Taylor
,Municipal Building, 215
!Church Avenue, S,W"
j'ROanOke, Virginia, ,to
consider the following:
Request from Dou Mar,
LLC, to rezone the rear
portion of the property
located at 4341 Delray
Street, NW., bearing Official
Tax Map No, 2280308,
from RM-1, Residential
Mixed Density District to
MX, Mixed-Use District, for a
parking area as permitted
in the MX, Mixed-Use
District. The comprehensive
plan designates the
property for single and
I two-family mix.
i A copy of the application
---= .-~,- ~~.~
II is available for review in the
Office of the City Clerk,
I Room 456, Noel C, Taylor
Municipal 8uilding, 215
,Church Avenue, S,W.,
j Roanoke, Virginia, I
All parties in Interest and"
citizens may appear on the
above date and be heard on ,
the matter. If you are a I
person with a disability who '
! needs accommodations for
, this hearing, please contact
, the City Clerk's Office, at I
853-2541, before noon on
the Thursday before the!
date of the hearing listed
above,
GIVEN under my hand this
,25th day of July, 2011,
Stephanie M. Moon, MM'c
City Clerk,
1(12722527)
""\'".,":"
';;1
~-';",,,,,",,,_--,I
--------------------------------------------------+------------------------
Authorized :'(lA ',,: -,~.. ,
Signa t ure.: ~_~.::.. . ~___L~__-'-~__"_:_._,.:..__'__:....._~_.,
~Billing Services Representative
.t\
S ,,"f~\\
NOTICE OF PUBLIC HEARING
The Council ofthe City of Roanoke will hold a public hearing on Monday, August 15, 2011,
at 7:00 p.rn., or as soon thereafter as the matter maybe heard, in the Council Chamber, fourth floor,
in the Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., Roanoke, Virginia, to consider
the following:
Request from Dou Mar, LLC, to rezone the rear portion of the property
located at 4341 Delray Street, N.W., bearing Official Tax Map No. 2280308,
from RM-l, Residential Mixed Density District to MX, Mixed-Use District,
for a parking area as permitted in the MX, Mixed-Use District. The
comprehensive plan designates the property for single and two-family mix.
A copy of the application is available for review in the Office of the City Clerk, Room 456,
Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., Roanoke, Virginia.
All parties in interest and citizens may appear on the above date and be heard on the matter.
If you are a person with a disability who needs accommodations for this hearing, please contact the
City Clerk's Office, at 853-2541, before noon on the Thursday before the date of the hearing listed
above.
GIVEN under my hand this 25thday of July
, 2011.
Stephanie M. Moon, MMC
City Clerk.
Dou Mar, LLC-rezone,doc
Notice to Publisher:
Publish in the Roanoke Times on Friday, July 29 and Friday August 5, 2011.
Send affidavit to:
Stephanie M. Moon, MMC,
City Clerk
215 Church Avenue, S. W.,
Room 456
Roanoke, Virginia 24011
(540) 853-2541
Send Bill to:
Thomas T. Palmer, Agent
Woods Rogers, PC
10 South Jefferson Street
P. O. Box 14125
Roanoke, Virginia 24038
(540) 983-7686
palmer@woodsroaers.com
NPH-Dou Mar, LLC-rezone,doc
/'
REZONING REQUEST- RM-1 to MX
Dou Mar LLC
4341 Delray Street, N. W.
Tax No.: portion of 2280308
)
)AFFIDAVIT
)
COMMONWEALTH OF VIRGINIA
)
) TO-WIT:
)
CITY OF ROANOKE
The affiant, Rebecca Cockram, first being duly sworn, states that she is Secretary to the
Roanoke City Planning Commission, and as such is competent to make this affidavit of
her own personal knowledge. Affidavit states that" pursuant to the provisions of Section
15.2-2204, Code of Virginia, (1950), as amended, on behalf of the Planning Commission
of the City of Roanoke, she has sent by first-class mail on the 27th day of June, 2011,
notices of a public hearing to be held on the 21st day of July, 2011, on the request
captioned above to the owner or agent of the parcels as set out below:
Tax No.
Owner
Mailinq Address
2280155
2280147
Grace Methodist Church
4404 Williamson Rd NW
Roanoke, VA 24012
2280301
2280302
Applicant
2280309
Christopher S Gilbert
4335 Delray St NW
Roanoke, VA 24012
2280501
Brittany N Nelson
% Russell Nelson
1080 Emmett Place
Hardy VA 24101
4402 Delray St NW
Roanoke VA 24012
2280408
Betty L Dunford
Also Notified: '
Amy Cosner, President
Dorchester Court
2628 Durham Street
Roanoke, VA 24012
Sid Bush
4515 Rutgers Street NW
Roanoke, VA 24012
Barbara Richardson
2727 Cumberland St NW
Roanoke, VA 24012
Wendy Jones, Exec. Dir.
Williamson Road Area Business Association
WRABA
P. O. Box 7082 '
Roanoke, VA 24019
Rena Cromer
543 Day Avenue SW
Roanoke, VA 24016
jJ.JJ~ tJ(,~
Rebecca Cockram
SUBSCRIBED AND SWORN to before me, a Notary Public, in the City of Roanoke,
Virginia, this 2~ef?}Jttx;Z;)
Notary Public
CANDACE R. MARTIN
NOTARY PUBLIC
Commonwealth of Virginia
Reg. #28207
My Commission Expires
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: c1erk@roanokeva.gov
STEPHANIE M. MOON, MMC
City Clerk
JONATHAN E. CRAFT
Deputy City Clerk
August 1,2011
CECELIA T. WEBB
Assistant Deputy City Clerk
Thomas Palmer, Agent
P.O. Box 14125
Roanoke, Virginia 24038
Dear Mr. Palmer:
Pursuant to provisions of Resolution No. 25523 adopted by the Council of the City of
Roanoke on Monday, April 6, 1981, I have advertised a public hearing for Monday,
August 15,2011, at 7:00 p.m., or as soon thereafter as the matter may be heard, in the City
Council Chamber, Room 450, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W.,
on the request of Dou Mar, LLC, to rezone the rear portion of the property located at 4341
Delray Street, N.W., from RM-1, Residential Mixed Density District to MX, Mixed-Use District,
for a parking area as permitted in the MX, Mixed-Use District.
For your information, I am enclosing copy of a notice of public hearing. Please review the
document and if you have questions, you may contact Steven J. Talevi, Assistant City
Attorney, at 540-853-2431.
It will be necessary for you, or your representative, to be present at the August 15th
public hearing. Failure to appear could result in a deferral of the matter until a later
date.
Sincerely, \
~B~'rn ~0Y)j)-J
Stephanie M. Moon, MMC l.
City Clerk
SMM:ctw
Enclosure
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: c1erk@roanokeva.gov
JONATHAN E. CRAFT
Deputy City Clerk
STEPHANIE M. MOON, MMC
City Clerk
August 1 , 2011
CECELIA T.,WEBB
Assistant Deputy City Clerk
To Adjoining Property Owners
Ladies and Gentlemen:
Pursuant to provisions of Resolution No. 25523 adopted by the Council of the City of
Roanoke on Monday, April 6, 1981, I have advertised a public hearing for Monday,
August 15,2011, at 7:00 p.m., or as soon thereafter as the matter may be heard, in the City
Council Chamber, Room 450, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W.,
on the request of Dou Mar, LLC, to rezone the rear portion of the property located at 4341
Delray Street, N.W., from RM-1, Residential Mixed Density District to MX, Mixed-Use District,
for a parking area as permitted in the MX, Mixed-Use District.
This letter is provided for your information as an interested property owner and/or adjoining
property owner. If you have questions with regard to the matter, please call the Department
of Planning, Building and Development at 540-853-1730.
If you would like to receive a copy of the report of the City Planning Commission, please call
the City Clerk's Office at 540-853-2541.
Sincerely,
'~~ 01, 'l)~~
Stephanie M. Moon, MMC f
City Clerk
SMM:ctw
~f~I/OctJ5
,
'~
Department ofPlann,lng, 8ullding ahd Deve!opment,
R()I)m 166., Noe! C,Taylor MLinicipaIBui!din-;J
215 Church Avenue, $;W.
Rbanoke,. Vlrg.inii3 24011
P~one: (540}~53-1730 (540)853~ 1230
ROANOKE
Submittal Number: IOfi9!nal Applic.ation
18] Not OtherWlsellsted
o Rezoning, ConditiOnal
D. Rezoning to Planned Unit Developme:nt
o Establishment ofCompreoensi'ie Sign Overlay District
, 0 AmendrnenlofProrrered Conditions
o Amendment.pf Plaoneq Unij .DevelbpmesJPiah
o Amendlnent of Comprehensive Sign Overlay Distrl<;t
Exi$tihg Base Zoning:, MOo 1
(!fmulUple zoneS, please manllallyenlerali districts.)
Ordinance. No( s).. for ExisUrlg Cohditions (If applicable); .1N/A
I
IMX
I
.~'
Address:
Official Tax No(s).:
I Oondii1ol1s
... [8] Without CohdiHons
1
rking Area
'*' 1(540) 366~8287 ]
Name:
"~Pbone Number:
J E-Mail:
Name:
Address:
Applicant's Signalwe:
~.1 (SAD) 'l
Ipa!met(J'woodsro~er~.c;!11 'I
Agents Signature:
IX' Completeiiapplic<liidnformand .ch~knst.
j;( Written naffa!lveexplainl ng the reasohfor the request.
!g: Location mall
lR. Adjpinlng property owners lisl.
18'. Meles and t,ol.lnds descliptipH,if applICi3ble,
18'. Reqt1i{edf~:
18'; Concept ptanmeetingJhe Application Requirements QfitEilffi#4lnZofling Amendment Prc~edures;
C' Wriltenproffers.
Concept plan
Cplon'ifprqffered.
lheAppllcalion ReqtJirem~n(s of itElm4t4 in Zoning Am$ndment ProcedUres; Plea.se laMIas 'development
CDevelopmt:ntplan rneel!ng the Applicat1ohRequitementsof itefll 1{4in ZOfjingAmel'ldment Procedures,
r Amendeddeveklpmelitplan meeting the App!icationRequ1rements ofitem#41n ZonlngAmel:drnenfProceaures,
C Amended con1:'ept plan rnool1nglhe AppHcation Requlrelnehts of ilemt!4 in Zorling ,tIJl1en(tmentProcedures, if applicable.
C Vvrittenpl'oifers 10 be repeqled~
r Written prQfft:fS lobe a9Gpted,If applicable, If some of theexisHng prbffersaretobe retained, please [nchJde.theseln thisHs\.
C Copy of previously adopted Ordinanc\:!,
C Amendeddeve10pmentplan meeting. the AppHcatlon Requirements of~em#4in Zcmi ngAmefldmem Procedures.
r CopyofpreviOHslyadopted Ordinance.
C ,Amended comprehensivesignage planmeeling the requirements
C Copy of previously adopted Ordln~f1ce,
City'S Zoning Ordinance.
C Cover sheet.
r Tranlc'impacl.ana!ysis.
C
r
["
NARRATIVE EXPLANATION OF
REQUEST FOR ZONING AJ'1ENDl\1ENT
DOll Mar, L.L.C. ("Doli Mar") currently owns a parcel of land located at
4341 Delray Street, N.W., in the City of Roanoke, which parcel is more
particularly described as Lot 8 and part of Lot 9) Block 2, Floraland, and is
designated as tax parcel 2280308 (See Exhibit A, Location Map), which parcel is
hereafter referred to as the "Subject Property".
The Subject Property is currently zoned Residential Mixed Density District
(&\1-1 ).
DOll Mar also owns four parcels ofland, located at 4338 Williamson Road,
N.W., more particularly described as Lots 1-4, Block 2, Floraland, designated as
tax parcels 2280301, 2280302, 2280303, and 2280304 (which parcels are
collectively referred to as the "Adjoining DOll Mar Property") (See Exhibit A).
The Adjoining Dou Mar Property is currently zoned Mixed Use District
(MX).
Virginia Prosthetics, Inc., which is owned by 1. Douglas Call and Martha M.
Call, who are also the ovmers of DOll Mar, is located in the Adjoining DOli Mar
Property. Virginia Prosthetics, Inc. provides services to individuals requiring
prosthetic or orthotic-type devices, including meeting with clients to determine the
type of medical device needed, fitting clients for such devices, instructing clients
on the use of such devices, providing appropriate prosthetics or orthotics, and, as
necessary, assembling and repairing such devices.
Virginia Prosthetics, Inc. has 29 parking spaces located on the Adjoining
Dou Mar Property. According to the Site Plan for an Addition to "Virginia
Prosthetics, Inc." dated August 23, 1999, the gross leasable area of the Virginia
Prosthetics, Inc. facility is 10,841 square feet.
Currently, the parking needs for Virginia Prosthetics, Inc. employees and
clients are not being met. For a medical clinic such as Virginia Prosthetics, lnc.,
the need for adequate parking is great, not only for its employees and clients
receiving care, but also for those clients waiting at the facility to receive care. The
proposed parking area will add 11 spaces, which will meet the minimum parking
requirement and better serve the needs of Virginia Prosthetics, Inc. employees and
patients.
Furthermore, Virginia Prosthetics, Inc. has only six parking spaces located
near its main entrance. Virginia Prosthetics, Inc. would like to have additional
parking closer to the main entrance of its facility, which it believes would be more
convenient for, and better serve, the clients that it serves, some of whom may have
problems walking the longer distance between other available parking on the
Adjoining Dati Mar Property and the main entrance,
2
To provide additional parking for Virginia Prosthetics, Inc., Dati Mar is
requesting that the rear portion (See Exhibit D, Metes and BOWlds Description) of
the Subject Property be rezoned from R1vf~ 1 to MX; to conform to the zoning
classi fication of the Adjoining DouMar Property, so that the rezoned portion of
the Subject Property could serve as a parking area for Virginia Prosthetics, Inc.
(See Exhibit B, Proposed Rezoning Concept Plan).
Upon rezoning of the rear portion of the Subject Property, Dou Mar plans to
subdivide the Subject Property so that the rezoned rear portion, referred to as
"Proposed Lot 8B" on Exhibit B, could then be combined with the Adjoining Dou
Mar Property to form a single parcel owned by Dou Mar, with a single tax parcel
number, allowing the additional rezoned parking area on the Subject Property to
support the business activities of Virginia Prosthetics, Inc.
As shown on Exhibit B, the proposed parking area on the areas sought to be
rezoned would meet all requirements for parlGng on the parcels zoned IvlX,
including meeting buffer yard requirement Type C, Option 1, with a 10' buffer
yard with 6' screening and a row of evergreen trees. The rezoned property would
also meet the impervious service ratio for parcels zoned MX.
The entrance to any parking area located on "New Lot 8B" would be over
and through the existing Adjoining Dou Mar Property, so there should be no
3
addition in impact or traffic, or the generation of additional traffic in the area as a
resul t of the proposed rezoning.
The proposed rezoning and planned use appears to be in accordance with
Chapter 3.4 of the City's Comprehensive Plan and Policy INPl, in that the
proposed parking area will be located in the interior of the development) at the rear
of Virginia Prosthetics, Inc., and buffered from the roadway by landscaping.
Furthermore, the referenced access to the proposed parking area win be through
existing areas of ingress and egress on the Adjoining Dou Mar Property, which
will reduce the impact of cars entering and exiting on neighborhood streets.
The proposed rezoning and planned use also appear in accordance with the
Community Design Policy for parking contained in the Williamson Road Area
Plan in that the proposed parking area will be located in the interior of the
development, at the rear of Virginia Prosthetics, Inc. In addition, the planned
parking area on the portion of the Subject Property to be rezoned will be directly
across from a much larger parking area on the property of Grace Methodist
Church, which property is zoned Institutional District (TN).
[t is Dou Mar's belief that the requested amendment to change the zoning
classification of the rear portion of the Subject Property to MX will be compatible
with the use on the Adjoining DOti Mar Property, which would allow the front
portion of the Subject Property, designated as "Proposed Lot 8A", to remain RM-l,
4
compatible with the majority of the properties (See Exhibit C) adjoining Subject
Property.
5
EXHIBIT
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EXHIBIT
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D
D
S C
LISTING OF ADJOINING PROPERTY OWNERS
Official Tax No.lStreet Address Name of Property Owner Mailing Address of
of Adjoining Property Property Owner
2280309 Christopher S. Gilbert 4335 Delray Street, NW
4335 Delray Street, N\V Roanoke, V A 24012
2280302 DOD MAR LLC 4338 Williamson Road
Williamson Road, N\V Roanoke, V A 24012
,2280301 , DOD MAR LLC 4338 Williamson Road
I 4338 Williamson Road, 1\TW Roanoke, V A 24012
12280155 ' Grace Methodist Church 4404 Williamson Road NW
rbelray Street, NW Roanoke, V A 24012
2280147 Grace Methodist Church 4404 Williamson Road NW
,4404 Williamson Road, NW Roanoke, VA 24012
2280408 Bt;tty L Dunford 4402 Delray Street, NW
4402 Delray Street, NW I Roanoke, V A 24012
2280501 Brittany N. Nelson 1080 Emmett PIac
4334Delray Street, NW Hardy, V A 24101
{rl/43993jeJ.
EXHIBIT
I
D
lVIETES AIW BOUNDS DESCRIPTION
OF PROPERTY TO BE REZONED
The property to be rezoned is the rear or northeastern portion of that
certain parcel ofland owned by DOll Mar, L.L.C. consisting of Lot 8 and a
portion of Lot 9, Block 2, Floraland) as recorded in Plat Book 1, Pages 302
and 303, designated as Roanoke City Ta,"'{ Parcel 2280308, a street address of
4341 Delay Street, and as more particularly described as follows:
BEGINN1NG at Comertil said point being the northwesterly corner
of Tax #2280301, property ofDou Mar) L.L.C., said point also located on
the southerly right-of-way of Floraland Drive; thence leaving F1ora1and
Drive and with Dou Mar, L.L.C.) S 28028' 00" E) passing a common comer
of Tax #2280301 and Tax #2280302, at approximately 38.72 in all 75.54
feet to Comer 2, said point being the northeasterly comer of Tax #2280309,
property of Christopher S. Gilbert~ thence leaving Tax #2280302, property
ofDou Mar, L.L.c. and with Gilbert, S 540 40' 00" W, 85.47 feet to Comer
3~ thence leaving Gilbert and with a new division line and new zoning hne
through Roanoke City Tax #2280308, property afDou Mar, L.L.C., N 350
20' Don W, 75.00 feet to Comer 4, said point located on the southerly right-
of~way of Floraland Drive, NVY; thence with Floraland Drive, N 54040' 00"
E, 94.50 feet to Corner 1 the place of BEGINNING and containing 0.1549
, 1 '>4 519..0t,J()\J\)Jj I }
.
Acres (6,749 S.F.) as more particularly shown as Proposed Lot 8B on an
exhibit entitled "Proposed Rezoning of a Portion of Lot 8 & Part of Lot 9,
Block 2, Floraland", prepared by Lumsden Associates, P.C., dated May 31,
2011.
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: c1erk@roanokeva.gov
JONATHAN E. CRAFT
Deputy City Clerk
STEPHANIE M. MOON, CMC
City Clerk
August 19, 2011
CECELIA T. WEBB
Assistant Deputy City Clerk
The Honorable Brenda S. Hamilton
Clerk of the Circuit Court
Roanoke, Virginia
Dear Ms. Hamilton:
I am attaching a certified true copy of Resolution No. 39188-081511 authorizing the
issuance of not to exceed seven million dollars ($7,000,000) principal amount of
general obligations of the City of Roanoke, Virginia, in the form of general obligation
public improvement bonds of such City, for the purpose of providing funds to pay the
costs of the acquisition, construction, reconstruction, improvement, extension,
enlargement and equipping of various public improvement projects of and for such
City; fixing the form, denomination and certain other details of such bonds; providing
for the sale of such bonds, together with other general obligation public improvement
bonds of the City; authorizing the preparation of a preliminary official statement and
an official statement relating to such bonds and the distribution, thereof and the
execution of a certificate relating to such official statement; authorizing the execution
and delivery of a continuing disclosure certificate relating to such bonds; authorizing
and providing for the issuance and sale of a like principal amount of general
obligation public improvement bond anticipation notes in anticipation of the issuance
and sale of such bonds; delegating to the City Manager and the Director of Finance
certain powers with respect to the sale and determination of the details of such
bonds and notes; and otherwise providing with respect to the issuance, sale and
delivery of such bonds and notes.
Pursuant to Section 12 of Resolution No. 39188-081511, the City Clerk is hereby
directed to file a copy of this Resolution, certified by such City Clerk to be a true
copy hereof, with the Circuit Court of the City of Roanoke, Virginia, all in accordance
with Section 15.2-2607, Code of Virginia (1950), as amended.
The Honorable Brenda S. Hamilton
August 19, 2011
Page 2
The abovereferenced measure was adopted by the Council of the City of Roanoke
at a regular meeting held on Monday, August 15, 2010.
Sincerely,
~ rr,-:?arJ
Stephanie M. Moon, CMC
City Clerk
Attachment
pc: Donald G. Gurney, Esquire, Hawkins, Delafield & Wood, LLP, 67 Wall
Street, 11th Floor, New York, New York 10005
George J. A. Clemo, Esquire, Woods Rogers, PLC, 10 South Jefferson
Street, Suite 1400, Roanoke, VA 24011
JoAnne Carter, Managing Director, Public Financial Management, 4350 N.
Fairfax Drive, Suite 580, Arlington, Virginia 22203
Dr. Rita D. Bishop, Superintendent, Roanoke City Public Schools, P. O.
Box 13145, Roanoke, Virginia 24031
Christopher P. Morrill, City Manager
William M. Hackworth, City Attorney
Ann H. Shawver, Director of Finance
Amelia Merchant, Director, Management and Budget
~\~
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
RESOLUTION NO. 39188
-081511
A RESOLUTION AUTHORIZING THE ISSUANCE OF NOT TO EXCEED SEVEN
MILLION DOLLARS ($7,000,000) PRINCIPAL AMOUNT OF GENERAL
OBLIGATIONS OF THE CITY OF ROANOKE, VIRGINIA, IN THE FORM OF
GENERAL OBLIGATION PUBLIC IMPROVEMENT BONDS OF SUCH CITY, FOR
THE PURPOSE OF PROVIDING FUNDS TO PAY THE COSTS OF THE
ACQUISITION, CONSTRUCTION, RECONSTRUCTION, IMPROVEMENT,
EXTENSION, ENLARGEMENT AND EQUIPPING OF VARIOUS PUBLIC
IMPROVEMENT PROJECTS OF AND FOR SUCH CITY; FIXING THE 'FORM,
DENOMINATION AND CERTAIN OTHER DETAILS OF SUCH BONDS; PROVIDING
FOR THE SALE OF SUCH BONDS, TOGETHER WITH OTHER GENERAL
OBLIGATION PUBLIC IMPROVEMENT BONDS OF THE CITY; AUTHORIZING
THE PREPARATION OF A PRELIMINARY OFFICIAL STATEMENT AND AN
OFFICIAL STATEMENT RELATING TO SUCH BONDS AND THE DISTRIBUTION
THEREOF AND THE EXECUTION OF A CERTIFICATE RELATING TO SUCH
OFFICIAL STATEMENT; AUTHORIZING THE EXECUTION AND DELIVERY OF A
CONTINUING DISCLOSURE CERTIFICATE RELATING TO SUCH BONDS;
AUTHORIZING AND PROVIDING FOR THE ISSUANCE AND SALE OF A LIKE
PRINCIPAL AMOUNT OF GENERAL OBLIGATION PUBLIC IMPROVEMENT
BOND ANTICIPATION NOTES IN ANTICIPATION OF THE ISSUANCE AND SALE
OF SUCH BONDS; DELEGATING TO THE CITY MANAGER AND THE DIRECTOR
OF FINANCE CERTAIN POWERS WITH RESPECT TO THE SALE AND
DETERMINATION OF THE DETAILS OF SUCH BONDS AND NOTES; AND
OTHERWISE PROVIDING WITH RESPECT TO THE ISSUANCE, SALE AND
DELIVERY OF SUCH BONDS AND NOTES
WHEREAS, in the judgment of the Council (the "Council"). of the City of
Roanoke, Virginia (the "City"), it is desirable (i) to authorize the City to contract a debt and to
authorize the issuance of not to exceed, $7,000,000 principal amount of general obligations of the
City, in the form of General Obligation Public Improvement Bonds of the City, for the purpose
of providing funds to pay the costs of the acquisition, construction, reconstruction, improvement,
extension, enlargement and equipping of various public improvement projects of and for the
City, (ii) to authorize the issuance of a like principal amount of General Obligation Public
Improvement Bond Anticipation Notes in anticipation of the issuance of such Bonds and (iii) to
authorize the sale of such Bonds, together with other previously authorized general obligation
public improvement bonds of the City;
NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY
OF ROANOKE, VIRGINIA:
1008417,2034573 RSIND
SECTION 1. (a) Pursuant to Chapter 26 of Title 15.2 of the Code of Virginia,
1950, the same being the Public Finance Act of 1991 (the "Public Finance Act of 1991"), for the
purpose of providing net proceeds of sale (after taking into account costs of issuance,
underwriting compensation and original issue discount) to pay the costs of, the acquisition,
construction, reconstruction, improvement, extension, enlargement and equipping of various
public improvement projects of and for the City set forth in Section 7, the City is authorized to
contract a debt and to issue not to exceed $7,000,000 principal amount of general obligation
bonds of the City to be designated and known as the "City of Roanoke, Virginia, General
Obligation Public Improvement Bonds" (referred to herein as the "Bonds").
(b) The Bonds shall be issued and sold in their entirety at one time, or from
time to time in part in series, as shall be determined by the Director of Finance. There shall be
added to the designation of the Bonds a series designation determined by the Director of Finance.
The Bonds shall be Issued in fully registered form in the denomination of $5,000 each or any
whole multiple thereof. The Bonds ofa given series shall be numbered from No. R-1 upwards in
order of issuance. The Bonds shall bear interest from their date payable on such date and
semiannually thereafter as shall be determined by the City Manager and the Director of Finance
in accordance with the provisions of Section 8 hereof. The Bonds of each series shall be issued
in such aggregate principal amounts (not exceeding the aggregate principal amount specified in
Section l(a)); and shall mature on such dates and in such years (but in no event exceeding forty
(40) years from their date or dates), and in the principal amount in each such year, as shall be
determined by the City Manager and the Director of Finance in accordance with the provisions
of Section 8 hereof. Interest on the Bonds shall be calculated on the basis of a three hundred
sixty (360) day year comprised of twelve (12) thirty (30) day months.
(c) The Bonds (or portions thereof in installments of $5,000) shall be subject
to redemption at the option of the City prior to their stated maturities, in whole or in part from
time to time on any date, in such order as may be determined by the City (except that if at any
time less than all of the Bonds of a given maturity are called for redemption, the particular Bonds
or portions thereof in installments of $5,000 of such maturity to be redeemed shall be selected by
lot), upon payment of such redemption prices (expressed as a percentage of the principal amount
of the Bonds to be redeemed), together with the interest accrued thereon to the date fixed for the
redemption thereof, as shall be determined by the City Manager and the Director of Finance in
accordance with the provisions of Section 8 hereof.
(d) (i) If any Bond (or any portion of the principal amount thereof in
installments of $5,000) shall be called for redemption, notice of the redemption thereof,
specifying the date, number and maturity of such Bond, the date and place or places fixed for its
redemption, and if less than the entire principal amount of such Bond is to be redeemed, that
such Bond must be surrendered in exchange for the principal amount thereof to be redeemed and
a new Bond or Bonds issued equalling in principal amount that portion of the principal amount
thereof not to be redeemed, shall be mailed not less than thirtY (30) days prior to the date fixed
for redemption, by first class mail, postage prepaid, to the registered owner thereof at his address
as it appears on the books of registry kept by the Registrar as of the close of business on the
forty-fifth (45th) day next preceding the date fixed for redemption. If notice of the redemption
of any Bond shall have been given as aforesaid, and payment of the principal amount of such
Bond (or the portion of the principal amount thereof to be redeemed) and of the accrued interest
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1008417,2034573 RSIND
payable upon such redemption shall have been duly made or provided for, interest thereon shall
cease to accrue from and after the date so specified for the redemption thereof. '
(ii) So long as the Bonds are in book-entry only form, any notice of
redemption shall be given only to The Depository Trust Company, New York, New York
("DTC"), or to its nominee. The City shall not be responsible for providing any beneficial owner
of the Bonds any notice of redemption.
SECTION 2. The full faith and credit of the City shall be and is irrevocably
pledged to the punctual payment of the principal of and interest on the Bonds as the same
become due. In each year while the Bonds, or any of them, are outstanding and unpaid, the
Council shall be authorized and required to levy and collect annually, at the same time and in the
same manner as other taxes of the City are assessed, levied and collected, a tax upon all taxable
property within the City, over and above all other taxes, authorized or limited by law and without
limitation as to :rate or amount, sufficient to pay when due the principal of and interest on the
Bonds to the extent other funds of the City are not lawfully available and appropriated for such
purpose.
SECTION 3. (a) The Bonds shall be executed, for and on behalf of the City, by
the manual or facsimile signature of the Mayor and shall have a facsimile of the corporate seal of
the City imprinted thereon, attested by the manual or facsimile signature of the City Clerk.
(b) The Director of Finance is hereby authorized to appoint a Registrar and
Paying Agent for the Bonds (the "Registrar").
(c) The Director of Finance shall direct the Registrar to authenticate the
Bonds, and no Bond shall be valid or obligatory for any purpose unless and until the certificate of
authentication endorsed on each Bond shall have been manually executed by an authorized
signatory of the Registrar. Upon the authentication of any Bonds the Registrar shall insert in the
certificate of authentication the date as of which such Bonds are authenticated as follows: (i) if a
Bond is authenticated prior to the first interest payment date, the certificate shall be dated as of
the date of the initial issuance and delivery of the Bonds of the series of Bonds of which such
Bond is one, (ii) if a Bond is authenticated upon an interest payment date, the certificate shall be
dated as of such interest payment date, (iii) if a Bond is authenticated after the fifteenth (15th)
day of the calendar month next preceding an interest payment date and prior to such interest
payment date, the certificate shall be dated as of such interest payment date and (iv) in all other
instances the certificate shall be dated as of the interest payment date next preceding the date
upon which the Bond is authenticated. In the event the Bonds of any series shall be dated as of a
date other than the first day of a calendar month or the dates on which interest is payable on such
series are other than the first days of calendar months, the provisions of this Section 3(c) with
regard to the authentication of such Bonds and of Section 9 with regard to the form of such
Bonds shall be modified as the Director of Finance shall determine to be necessary or
appropriate.
(d) The execution and authentication of the Bonds in the manner set forth
above is adopted as a due and sufficient authentication of the Bonds.
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1008417.2 '034573 RSIND
SECTION 4. (a) The principal of and interest on the Bonds shall be payable in
such coin or currency of the United States of America as at the respective dates of payment
thereof is legal tender for public and private debts. The principal of the Bonds shall be payable
upon presentation and surrender hereof at the of:f1ce of the Registrar. Interest on the Bonds shall
be payable by check mailed by the Registrar to the registered owners of such Bonds at their
respective addresses as such addresses appear on the books of registry kept pursuant to this
Section 4; provided, however, that so long as the Bonds are in book-entry form and registered in
the name of Cede & Co., as nominee of DTC, or in the name of such other nominee of DTC as
may be requested by an authorized representative of DTC, interest on the Bonds shall be paid
directly to Cede & Co. or such other nominee ofDTC by wire transfer.
(b) At all times during which any Bond of any series remains outstanding and
unpaid, the Registrar for such series shall keep or cause to be kept at its office books of registry
for the registration, exchange and transfer of Bonds of such series. Upon presentation at its
office for such purpose the Registrar, under such reasonable regulations as it may prescribe, shall
register, exchange or transfer, or cause to be registered, exchanged or transferred, on the books
of registry the Bonds as hereinbefore set forth.
(c) The books of registry shall at all times be open for inspection by the City
or any duly authorized officer thereof.
(d) Any Bond may be exchanged at the office of the Registrar for such series
of Bonds for a like aggregate principal amount of such Bonds in other authorized principal sums
of the same series, interest rate and maturity.
(e) Any Bond of any series may, in accordance with its terms, be transferred
upon the books of registry by the person in whose name it is registered, in person or by his duly
authorized attorney, upon surrender of such Bond to the Registrar for cancellation, accompanied
by a written instrument of transfer duly executed by the registered owner in person or by his duly
authorized attorney, inform satisfactory to the Registrar.
(f) All transfers or exchanges pursuant to this Section 4 shall be made without
expense. to the registered owners of such Bonds, except as otherwise herein provided, and except
that the Registrar for such series of Bonds shall require the payment by the registered owner of
the Bond requesting such transfer or exchange of any tax or other governmental charges required
to be paid with respect to such transfer or exchange. All Bonds surrendered pursuant to this
Section 4 shall be cancelled.
(g) (i) The Bonds shall be issued in full book-entry form. One Bond
representing each maturity of the Bonds will be issued to and registered in the name of Cede &
Co., as nominee of DTC, as registered owner of the Bonds, and each such Bond will be
immobilized in the custody of DTC. DTC will act as securities depository for the Bonds.
Individual purchases will be made in book-entry form only, in the principal amount of $5,000 or
any whole multiple thereof. Purchasers will not receive physical delivery of certificates
representing their interest in the Bonds purchased.
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1008417,2034573 RSIND
(ii) Principal and interest payments on the Bonds will be made by the
Registrar to DTC or its nominee, Cede & Co., as registered owner of the Bonds, which will in
turn remit such payments to the DTC participants for subsequent disbursal to the beneficial
owners of the Bonds. Transfers of principal and interest payments to DTC participants will be
the responsibility of DTC. Transfers of such payments to beneficial owners of the Bonds by
DTC participants will be the responsibility of such participants and other nominees of such
beneficial owners. Transfers of ownership interests in the Bonds will be accomplished by book
entries made by DTC and, in turn, by the DTC participants who act on behalf of the indirect
participants of DTC and the beneficial owners of the Bonds.
(iii) The City will not be responsible or liable for sending transaction
statements or for maintaining, supervising or reviewing records maintained by DTC, its
participants or persons acting through such participants or for transmitting payments to,
communicating with, notifying, or otherwise dealing with any beneficial owner of the Bonds.
SECTION 5. (a) CUSIP identification numbers may be printed on the Bonds,
but no such number shall constitute a part of the contract evidenced by the particular Bond upon
which it is printed; no liability shall attach to the City or any officer or agent thereof (including
any paying agent for the Bonds) by reason of such numbers or any use made thereof (including
any use thereof made by the City, any such officer or any such agent) or by reason of any
inaccuracy, error or omission with respect thereto or in such use; and any inaccuracy, error or
omission with respect to such numbers shall not constitute cause for failure or refusal by the
successful bidder or p,urchaser to accept delivery of and pay for the Bonds in accordance with the
terms of its bid. All expenses in connection with the assignment and printing of CUSIP numbers
on the Bonds shall be paid by the City; provided, however, that the CUSIP Service Bureau
charge for the assignment of such numbers shall be the responsibility of the successful bidder for
or purchaser of the Bonds.
(b) A copy of the final legal opinion with respect to the Bonds, with the name
of the attorney or attorneys rendering the same, together with a certification of the City Clerk,
executed by a facsimile signature of that officer, to the effect that such copy is a true and
complete copy (except for letterhead and date) of the legal, opinion which was dated as of the
date of delivery of and payment for the Bonds, may be printed on the Bonds.
SECTION 6. The City covenants and agrees that it shall comply with the
provisions of Sections 103 and 141-150 of the Internal Revenue Code of 1986 and the applicable
Treasury Regulations promulgated under such Sections 103 and 141-150 so long as any such
Bonds are outstanding.
SECTION 7. The net proceeds of the sale of the Bonds authorized for issuance
in the principal amount of not to exceed $7,000,000 in Section lea) hereof (after taking into
account costs of issuance, underwriting compensation and original issue discount) shall be
applied to the payment of the cost of the following public improvement projects of and for the
City in substantially the following respective amounts:
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1008417,2034573 RSIND
Purpose
Amount
Bridge Renovations
Public Parks
Storm Drain Renovations
Civic Center Inaprovenaents
School Facilities Maintenance and Inaprovenaents
Total
$1,030,000
1,500,000
1,120,000
750,000
1,900,000
$6,300,000
If any project set forth above shall require less than the entire respective amount so set forth, the
difference may be applied to any of the other projects so set forth.
SECTION 8. (a) The Bonds shall be sold at negotiated or competitive sale on
such date or dates and at such price or prices as shall be determined by the City Manager and the
Director of Finance.
(b) If the Bonds are sold at conapetitive sale, the Director of Finance is hereby
authorized to prepare or cause to be prepared a Summary Notice of Sale of the Bonds and to
cause such Summary Notice of Sale to be published in The Bond Buyer, a financial journal
published in the City of New York, New York, and,to prepare or cause to be prepared and
distributed a Preliminary Official Statenaent and a Detailed Notice of Sale relating to the Bonds.
In preparing the Detailed Notice of Sale relating to the Bonds, the Director of Finance is hereby
authorized to provide that bids for the purchase of the Bonds naay be received by electronic
bidding.
(c) If the Bonds are sold at conapetitive sale" the City Manager and the
Director of Finance, without further action by the Council, (i) are hereby authorized to deternaine
the dated date of the Bonds of each series, the dates the Bonds of each series shall naature, the
dates on which interest on the Bonds shall be payable, the aggregate principal amount of the
Bonds of each series and the principal amount of the Bonds of each series maturing in each year
and (ii) are hereby further authorized to receive bids for the purchase of the Bonds of each series
and to accept the bid offering to purchase the Bonds of each series at the lowest true interest cost
to the City; provided, however, in no event shall the true interest cost to the City with respect to
the Bonds of any series exceed six percent (6.00%). The City Manager and the Director of
Finance are further authorized to fix the rates of interest to be borne by the Bonds of each
maturity of each series as specified in the bid accepted by them in accordance with the
immediately preceding sentence. The City Manager and the Director of Finance are hereby
authorized to determine the provisions relating to the redemption of the Bonds upon the advice
of the City's financial advisor; provided, however, in no event shall any redemption premium
payable by the City exceed two percent (2.00%).
(d) If the Bonds are sold at negotiated sale, the City Manager and the Director
of Finance, ~thout further action of the Council,) (i) are hereby authorized to determine the dated
date of the Bonds of each series, the dates the Bonds of each series shall mature, the dates on
which interest on the Bonds shall be payable, the aggregate principal amount of the Bonds of
each series and the principal amount of the Bonds of each series maturing in each year and (ii)
are hereby authorized to select the underwriters of the Bonds (the "Underwriters") and to sell the
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1008417.2034573 RSIND
Bonds in,one or more series in accordance herewith to the Underwriters. If the Bonds are sold at
negotiated sale, the Bonds shall bear interest at such rates per annum as shall be approved by the
City Manager and the Director of Finance; provided, however, in no event shall the true interest
rate for the Bonds of any series exceed six percent (6%). The City Manager and the Director of
Finance are further authorized to fix the rates of interest to be borne by the Bonds of each
maturity of each series as negotiated with the Underwriters in accordance with the immediately
preceding sentence. The City Manager and the Director of Finance are hereby authorized to
determine the provisions relating to the redemption of the Bonds upon the advice of the City's
fmancial advisor; provided, however, in no event shall any redemption premium payable by the
City exceed two percent (2.00%). Either or both of the City Manager and the Director of
Finance are authorized to execute and deliver to the Underwriters one or more Bond Purchase
Contracts relating to the sale of the Bonds by the City to the Underwriters.
(e) The Mayor is hereby authorized and directed to execute and deliver to the
purchasers of the Bonds an Official Statement of the City relating to the Bonds, in substantially
the form of the Preliminary Official Statement relating to the Bonds, after the same has been
completed by the insertion of the maturities, interest rates and other details of the Bonds and by
making such other insertions, changes or corrections as the Mayor, based on the advice of the
City's financial advisor and legal counsel (including the City Attorney and Bond Counsel),
deems necessary or appropriate; and this Council hereby authorizes the Official Statement and
the information contained therein to be used by the purchasers in connection with the sale of the
Bonds. The Preliminary Official Statement is "deemed final" for purposes of Rule 15c2" 12
promulgated by the Securities and Exchange Commission pursuant to the Securities Exchange
Act of 1934 ("Rule 15c2-12"). The City Manager and the Director of Finance are hereby
authorized and directed to execute on behalf of the City and deliver to the purchasers a certificate
in substantially the form to be included in the Official Statement under the caption "Certificate
Concerning Official Statement".
(f) The City Manager and the Director of Finance are hereby authorized to
execute and deliver to the purchasers of the Bonds a Continuing Disclosure Certificate relating to
the Bonds evidencing the City's undertaking to comply with the continuing disclosure
requirements of Paragraph (b)(5) of Rule 15c2-12 in such form as shall be approved by the City
Manager and the Director of Finance upon advice of counsel (including the City Attorney and
Bond Counsel), such approval to be conclusively evidenced by their execution thereof.
(g) All actions and proceedings heretofore taken by this Council, the City
Manager, the Director of Finance and the other officers, employees, agents and attorneys of and
for the City in connection with the issuance and sale of the Bonds are hereby ratified and
confirmed.
SECTION 9. The Bonds, the certificate of authentication of the Registrar, and
the assignment endorsed on the Bonds, shall be in substantially the forms set forth in Exhibit A
attached hereto.
SECTION 10. General obligation public improvement bond anticipation notes
(the "Notes") are authorized for issuance and sale by the City Manager and the Director of
Finance in anticipation of the issuance of the general obligation bonds authorized for issuance
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1008417,2034573 RSIND
herein. Such Notes shall be sold at competitive or negotiated sale at such price or prices and on
such other terms and conditions as shall be determined by the City Manager and the Director of
Finance. The City Manager and the Director of Finance (i) are hereby authorized to determine
the dated date of the Notes of each series, the dates the Notes of each series shall mature, the
dates on which interest on the Notes shall be payable, the aggregate principal amount of the
Notes of each series and the principal amount of the Notes of each series maturing in each year
and (ii) are hereby further authorized to receive bids for the purchase of the Notes of each series
if sold at competitive sale or proposals for the purchase of the Notes of each series if sold at
negotiated sale and, without further action of the Council, to accept the bid or proposal offering
to purchase the Notes of each series at the lowest true interest cost to the City; provided,
however, in no event shall the true interest cost to the City with respect to the Notes of any series
exceed six percent (6.00%). The City Manager and the Director of Finance are further
authorized to fix the rates of interest to be borne by the Notes of each maturity of each series as
specified in the bid or proposal accepted by them in accordance with the immediately preceding
sentence. The City Manager and the Director of Finance are hereby authorized to determine the
provisions relating to the redemption of the Notes upon the advice of the CitY's financial advisor;
provided, however, in no event shall any redemption premium payable by the City exceed two
percent (2.00%). If such Notes are offered for competitive sale, a Detailed Notice of Sale or
Summary Notice of Sale shall be prepared, published and distributed in accordance with the
requirements of Section 8. If such Notes are publicly offered, there may also be prepared and
distributed a Preliminary Official Statement and a final Official Statement relating to such Notes
in such form as shall be approved by the Director of Finance. The issuance and details of such
Notes shall be governed by the provisions of Section 15.2-2628 of Title 15.2, Chapter 26,
Article 2 of the Code of Virginia, 1950. The provisions of Sections 2 and 6 shall apply to such
Notes to the same extent the same apply to the Bonds except, in the case of the provisions of
Section 2, only to the extent such Notes are not paid from the proceeds of the Bonds or from any
other available funds. Bonds in antiCipation of which such Notes are issued pursuant to this
Section 10 may be issued and sold in accordance with the provisions of this Resolution at any
time within five (5) years of the date of issuance of the first Notes issued in anticipation of such
Bonds.
SECTION 11. The Council hereby authorizes the City to make expenditures for
the purpose for which the Bonds are to be issued in advance of the issuance and receipt of the
proceeds of the Bonds and to reimburse such expenditures from the proceeds of the Bonds. The
adoption of this Resolution shall be considered an "official intent" within the meaning of
Treasury Regulation Section 1.150-2 promulgated under the Internal Revenue Code of 1986.
SECTION 12. The City Clerk is hereby directed to file a copy of this Resolution,
certified by such City Clerk to be a true copy hereof, with the Circuit Court of the City of
Roanoke, Virginia, all in accordance with Section 15.2-2607 ofthe Code of Virginia, 1950.
SECTION 13. All ordinances, resolutions and proceedings in conflict herewith
are, to the extent of such conflict, repealed.
.~, r'" c;opy T..
l/~.. ~ln ~
CIY CJert,
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1008417.2 Q34573 RSIND
EXHIBIT A
UNITED STATES OF AMERICA
COMMONWEALTH OF VIRGINIA
CITY OF ROANOKE
GENERAL OBLIGATION PUBLIC IMPROVEMENT BOND
SERIES
, REGISTERED
No.R-
REGISTERED
$
MATURITY
DATE:
INTEREST
RATE:
DATE OF BOND:
CUSIP NO.:
REGISTERED OWNER: CEDE & CO.
PRINCIP AL SUM: ' DOLLARS
KNOW ALL MEN BY THESE PRESENTS, that the City of Roanoke, in the
Commonwealth of Virginia (the "City"), for value received, acknowledges itself indebted and
hereby promises to pay to the Registered Owner (named above), or registered assigns, on the
Maturity Date (specified above) (unless this Bond shall be subject to prior redemption and shall
have been duly called for previous redemption and payment of the redemption price duly made
or provided for), the Principal Sum (specified above), and to pay interest on such Principal Sum
on and semiannually on each and thereafter
(each such date is hereinafter referred to as an "interest payment date"), from the date hereof or
from the interest payment date next preceding the date of authentication hereof to which interest
shall have been paid, unless such date of authentication is an interest payment date, in which case
from such interest payment date, or unless such date of authentication is within the period from
the sixteenth (16th) day to the last day of the calendar month next preceding the following
interest payment date, in which case from such following interest payment date, such interest to
be paid until the maturity or redemption hereof at the Interest Rate (specified above) per annum,
by check mailed by the Paying Agent hereinafter mentioned to the Registered Owner in whose
name this Bond is registered upon the books of registry, as of the close of business on the
fifteenth (15th) day (whether or not a business day) of the calendar month next preceding each
interest payment date; provided, however, that so long as this Bond is in book-entry only form
and registered in the name of Cede & Co., as nominee of The Depository Trust Company
("DTC"), or in the name of such other nominee of DTC as may be requested by an authorized
representative of DTC, interest on this Bond shall be paid directly to Cede & Co. or such other
nominee of DTC by wire transfer. Interest on this Bond shall be calculated on the basis of a
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1008417.2 034573 RSIND
three hundred sixty (360) day year comprised of twelve (12) thirty (30) day months. The
principal of this Bond is payable upon presentation and surrender hereof, at the office of
, as the Registrar and Paying Agent, in the City of
. Principal of and interest on this Bond are payable in any coin or
currency of the United States of America which, on the respective dates of payment thereof, shall
be legal tender for public and private debts.
This Bond is one of an issue of Bonds of like date, denomination and tenor except
as to number, interest rate and maturity, which is issued for the purpose of providing funds to
pay the costs of the acquisition, construction, reconstruction, improvement, extension,
enlargement and equipping of various public improvement projects of and for the City, under
and pursuant to and in full compliance with the Constitution and statutes of the Commonwealth
of Virginia, including Chapter 26 of Title 15.2 of the Code of Virginia, 1950 (the same being the
Public Finance Act of 1991), and resolutions and other proceedings of the Council of the City
duly adopted and taken under the Public Finance Act of 1991.
The Bonds of the issue of which this Bond is one (or portions thereof in
installments of $5,000) maturing on and after I, 20_ are subject to redemption at the
option of the City prior to their stated maturities, on or after I, 20_, in whole or in
part from time to time on any date, in such order as may be determined by the City (except that if
at any time less than all of the Bonds of a given maturity are called for redemption, the particular
Bonds or portions thereof in installments of $5,000 of such maturity to be redeemed shall be
selected by lot), upon payment of a redemption price equal to the principal amount of the Bonds
to be redeemed, together with the interest accrued thereon to the date fixed for the redemption
thereof. .
The Bonds of the issue of which this Bond is one maturing on ~ _, _ are
subject to mandatory sinking fund redemption on _ _, _ and on _ _ of each year
thereafter and to payment at maturity on _ _, _ in the principal amounts in each year set
forth below, in the case of redemption with the particular Bond or Bonds maturing on _ _,
_or portions thereof to be redeemed to be selected by lot, upon payment of the principal
amount of the Bonds maturing on _, _ to be redeemed, together with the interest
accrued on the principal amount to be redeemed to the date fixed for the redemption thereof:
Year
Principal Amount
,
The City, at its option, may credit against such mandatory sinking fund redemption requirement
the principal amount of any Bonds maturing on _ _, _which have been purchased and
cancelled by the City or which have been redeemed and not theretofore applied as a credit
against such mandatory sinking fund redemption requirement.
A-2
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1008417.2034573 RSIND
If this Bond is redeemable and this Bond (or any portion of the principal amount
hereof in installments of $5,000) shall be called for redemption, notice of the redemption hereof,
specifying the date, number and maturity of this Bond, the date and place or places fixed for its
redemption, and if less than the entire principal amount of this Bond is to be redeemed, that this
Bond must be surrendered in exchange for,the principal amount hereof to be redeemed and a new
Bond or Bonds issued equalling in principal amount that portion of the principal amount hereof
not to be redeemed, shall be mailed not less than thirty (30) days prior to the date fixed for
redemption, by first class mail, postage prepaid, to the Registered Owner hereof at his address as
it appears on the books of registry kept by the Registrar as of the close of business on the forty-
fifth (45th) day next preceding the date fixed for redemption. If notice of the redemption of this
Bond (or the portion of the principal amount hereof to be redeemed) shall have been given as
aforesaid, and payment of the principal amount of this Bond (or the portion of the principal
amount hereof to be redeemed) and of the accrued interest payable upon such redemption shall
have been duly made or provided for, interest hereon shall cease to accrue from and after the date
so specified for the redemption hereof.
Subject to the limitations and upon payment ofthe charges, if any, provided in the
proceedings authorizing the Bonds of the issue of which this Bond is one, this Bond may be
exchanged at the office of the Registrar for a like aggregate principal amount of Bonds of other
authorized principal amounts and of the same issue, interest rate and maturity. This Bond is
transferable by the Registered Owner hereof, in person or by his attorney duly authorized in
writing, on the books of registry kept by the Registrar for such purpose at the office of the
Registrar but only in the manner, subject to the limitations and upon payment of the charges, if
any, provided in the proceedings authorizing the Bonds of the series of which this Bond is one,
and upon the surrender hereof for cancellation. Upon such transfer a new Bond or Bonds of
authorized denominations and of the same aggregate principal amount, issue, interest rate and
maturity as the Bond surrendered, will be issued to the transferee in exchange herefor.
This Bond shall not be valid or obligatory unless the certificate of authentication
hereon shall have been manually signed by the Registrar.
The full faith and credit of the City are irrevocably pledged to the punctual
payment of the principal of and interest on this Bond as the same become due. In each year
while this Bond is outstanding and unpaid, the Council of the City shall be authorized and
required to levy and collect annually, at the same time and in the same manner as other taxes of
the City are assessed, levied and collected, a tax upon all property within the City, over and
above all other taxes, authorized or limited by law and without limitation as to rate or amount,
sufficient to pay the principal of and interest on this Bond to the extent other funds of the City
are not lawfully available and appropriated for such purpose.
It is certified, recited and declared that all acts, conditions and things required to
exist, happen or be performed precedent to and in the issuance of this Bond do exist, have
happened and have been performed in due time, form and manner as required by law, and that
the amount of this Bond, together with all other indebtedness of the City does not exceed any
A-3
1008417.2034573 RSIND
limitation of indebtedness prescribed by the Constitution or statutes of the Commonwealth of
Virginia.
IN WITNESS WHEREOF, the City has caused this Bond to be executed by the
manual or facsimile signature of its Mayor; a facsimile of the corporate seal of the City to be
imprinted hereon attested by the manual or facsimile signature of its City Clerk; and this Bond to
be dated the date first above written.
CITY OF ROANOKE, VIRGINIA
[SEAL]
Mayor
Attest:
City Clerk
CERTIFICATE OF AUTHENTICATION
This Bond is one of the Bonds delivered pursuant to the within-mentioned
proceedings.
1, as Registrar
By:
Authorized Signatory
Date of Authentication:
A-4
1008417.2034573 RSIND
ASSIGNMENT
FOR VALUE RECEIVED the undersigned hereby sell(s), assign(s) and transfer(s) unto
(Please print or type name and address, including postal zip code of Transferee)
PLEASE INSERT SOCIAL SECURITY
OR OTHER TAX IDENTIFYING NUMBER OF TRANSFEREE:
the within Bond and all rights thereunder, hereby irrevocably constituting and appomtmg
, Attorney, to transfer such Bond
on the books kept for the registration thereof, with full power of substitution in the premises.
Dated:
Signature GuaraJ?-teed:
NOTICE: Signature(s) must be guaranteed
by a member firm of The New York Stock
Exchange, Inc. or a commercial bank or trust
company.
(Signature of Registered Owner)
NOTICE: The signature above must
correspond with the name of the Registered
Owner as it appears on the face of this Bond
in every particular, without alteration,
enlargement or any change whatsoever.
A-5
1008417.2034573 RSIND
o
~~
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 15th day of August, 2011.
No. 39189-081511.
AN ORDI NANCE to appropriate funding to be provided by the Series 2012 Bonds
to the Civic Center HV AC Improvements, Old Mountain Road Bridge Renovation, 9th Street
Bridge, Neighborhood Storm Drain, Countryside Master Plan, Highland Park HVAC and
Grandin Court Plumbing projects, amending and reordaining certain sections ofthe 2011-
2012 Civic Facilities, Capital Projects and School Capital Projects Funds, and dispensing
with the second reading by title of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that the following
sections of the 2011-2012 Civic Facilities, Capital Projects and School Capital Projects
Funds Appropriations be, and the same are hereby, added, amended, and reordained to
read and provide as follows:
Civic Facilities Fund
Appropriations
Appropriated from 2012 Bond Funds
, Civic Center HV AC Improvements
Capital Proiects Fund
Appropriations
Appropriated from 2012 Bond Funds
Old Mountain Road Bridge Renovation
A~propriated from 2012 Bond Funds
9t Street SE over Roanoke River Bridge
Neighborhood Storm Drain Projects
Appropriated from 2012 Bond Funds
Countryside Master Plan
Appropriated from 2012 Bond Funds
School Capital Proiects Fund
Appropriations
Highland Park HV AC
Grandin Court Plumbing
Appropriated from 2012 Bond Funds
Appropriated from 2012 Bond Funds
05-550-8622-9338
05-550-9956-9334
08-530-9525-9338
08-530-9529-9338
08-530-9529-9338
08-530-9530-9326
08-530-9530-9337
08-530-9734-9338
08-620-9210-9335
08-620-9119-9338
31-060-9713-9205
31-060-9713-9206
31-065-6056-9338
31-065-6057 -9338
$ 750,000
( 750,000)
530,000
( 500,000)
500,000
( 530,000)
( 1,120,000)
1,120,000
( 1,500,000 )
1,500,000
( 1,500,000 )
( 400,000)
1,500,000
400,000
Pursuant to the provisions of Section 12 of the City Charter, the second reading
of this ordinance by title is hereby dispensed with.
ATTEST:
~~)n.m~
City Clerk. \...;
.:::'
CITY COUNCIL AGENDA REPORT
To:
Meeting:
Subject:
Honorable Mayor and Members of City Council
August 1 S, 2011
Authorization of FY12 Bond Issuance and Appropriation of Funds for
Capital Projects
Background:
On May 9, 2011, City Council approved the Capital Improvement Program (CIP) Update
for FY 2012-2016. The planned debt issuance for FY 2012 includes:
Parks and Recreation Master Plan
- Countryside
Bridge Repair/Renovation
Stormwater System Improvements
Civic Center Improvements
Digital Radio Upgrade
School Facility Maintenance and Improvements
Total
$1,500,000
$1,030,000
$1,120,000
$ 750,000
$2,000,000
$1.900.000
$8,300,000
The CIP includes debt issuance of $2,000,000 in FY 2012 and $2,110,000 in FY 2013
to support the Digital Radio project. Council previously authorized the issuance of this
debt and appropriated funding in advance of issuance. No further City Council action
is required to authorize issuance of debt for this project.
Considerations:
Council action is required to authorize issuance of debt and appropriate funding from
the issuance of general obligation bonds, in advance of issuance, in the amount of
$6,300,000 for the following projects:
Parks and Recreation Master Plan'
- Countryside
Bridge Repair/Renovation
Stormwater System Improvements
Civic Center Improvements
School Facility Maintenance and Improvements
Total
$1,500,000
$1,030,000
$1,120,000
$ 750,000
$1.900,000
$6,300,000
.
It is important to note that the actions recommended at this time authorize sale of
bonds and allow appropriation of funds so projects can begin, however the ultimate
timing of the sale of bonds is yet to be determined. Given current market volatility and
uncertainty prevalent regarding the credit markets, City Administration will work
closely with financial advisory personnel to determine the optimal timing of the bond
sale with the goal of minimizing the financing cost to the City. Bond issuance will
most likely take place in early calendar year 2012.
Recommended Action:
Hold a public hearing on the issuance of general obligation public improvement bonds.
Following the public hearing, adopt the accompanying resolution authorizing the
issuance of bonds up to $7,000,000 for the projects previously referenced. In order to
ensure receipt of the $6,300,000 in bond proceeds and provide flexibility to sell the
bonds at a discount if market conditions indicate, the City's financial advisor, Public
Financial Management, Inc. (PFM), recommends authorization for issuance of up to
$7,000,000. This resolution shall include language declaring the City's intent to
reimburse itself from the proceeds of these bonds.
Adopt the accompanying budget ordinance to appropriate, in advance of issuance,
bond funding in the amount of $6,300,000 to project accounts to be established by
the Director of Finance in the Capital Projects Fund. '
~fJ.~
/'/ '\N~
-~-------------------- ~
ANN H. SHAWVER
Director of Finance
CHRISTOPHER P. MORRILL
City Manager
Distribution: Council Appointed Officers
Rita D. Bishop, Superintendent, Roanoke City Public Schools
George J. A. Clemo, Bond Counsel, Woods Rogers PLC
Donald G. Gurney, Bond Counsel, Hawkins Delafield & Wood LLP
JoAnne Carter, Managing Director, Public Financial Management Inc.
2
The Roanoke Times
Roanoke, Virginia
Affidavit of publication
The Roanoke Times
--------------------------------------------------+-------~--~------------~
DEPARTMENT
ROOM 461
215 CHURCH
ROANOKE VA
OF FINANCE
AVENUE, W
24011
REFERENCE: 80163338
12728121
NPH-G.O.P.I. Bonds
State of Virginia
City of Roanoke
I, (the unders igned) an authori zed representa ti ve
of the Times-World Corporation, which corporation
is publisher of the Roanoke Times, a daily
newspaper published in Roanoke, in the State of
Virginia, do certify that the annexed notice was
published in said newspapers on the following
dates:
City/County of Roanoke, Commonwealth/State of
Virginia. Sworn and subscribed before me this
___lCb-ayof GUST 2011. ,Witness my hand and
official seal.
PUBLISHED ON:
08/01 08/08
TOTAL COST:
FILED ON:
717.60
08/08/11
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NOTICE OF PUBL'IC 'I' 'Puip~~ U.;;-" Amount
Bridge Renovations
HEARING $1,030,000
, 'Pubiic 'Parks
j ~OTICE I~ HEREBY GIVEN,: 1,500,000
pursuant to Section Storm Drain Renovations
I 15,2-2606,A of the Code ot' , 1,120,000
I Virginia, 1950, that thel Civic Center Improvements
, Council of the City ofl 750,000
i Roanoke, Virginia (the School Facilities '
I "City"), will hold a public 'Maintenance and
hearing on Monday, August 'Improvements
,15, 2011, at 7,:00 P.M., ,', 1,900,000
local time, or as soon 'Total $6,300,000
thereafter as the matter I AlI'members of the pubiic
I' may,be heard, in the' 'and interested individuals
I Council Chamber, Noel C, 'are invited to attend such'
, Taylor Municipal Building, hearing-an..!! to appear and
,215 Church Avenue, S.w., \present their-view on the
Roanoke, Virginia 24011, proposed resolutiOll-and the
with respect to the proposed bond issuance,
proposed adoption by the both orally and in writing.
Council of a 'resolution, !Should written comments
authorizing the City to be presented, three copies
~ontract a debt and issue 'should be made available to
1 general obligation public,t he undersigned a,t or
improvement bonds of the before the pubiic hearin,g,
City (and in anticipation of If you are a person wlth a
Ithe issuance of any such !disability who needs
bonds to issue general 'accommodations for thiSI
i~bligation publ,ic IpubliC hearing, please
Improvement bond contact the City clerk'sl
anticipation notes of the 10ffice at (540) 853-2!;41,
City) in the principal by Thursday, August ii,
amount of not to exceed 2011, ;
$7,000,000 for the purpose The full text of the
of providing net proceeds of I' proposed resolution is on
sale (after taking intol 'file in the office of the City,
I account costs of issuance, I IClerk, Noel C, Taylor
I ' underwriting,compensation Municipal Building, Room
I and original issue discount), 456, 215 Church Avenue,
I ' to pay the costs of the: jS,w., Roanoke, Virginia
acquisition, construction" 24011,
I reconstruction, ; Dated: August 1:, 2011
I improvement, 'extension'I' I STEPHANIEM, MOON,'MMC
enlargement, 'equipping, I City Clerk
I rehab!iitation and re~air of I' ,
y ar IOU S C ~ pit a I! (12728121)
I Improvement projects and, '
the acquisition and;' l'
I installation of various'
'capital equipment projects'
I of and for the 9ity for the'
purposes and in the
I amounts set forth below;;
I 'prov,ded that, if any'
purpose set forth below
I shall require less than the
entire respective amount so
I set forth, the difference
may be applied to any of
I ~~~h~\~t~g~~poses so set
I - "-,, ,~----..,
I
I
I
I
I
I
I
--------------------------------------------------+------------------------
~~:~~~~::~ /lJ ~ ~ ,
---~--------------~-------
Billing Services Representative
A
'[Jill
NOTICE OF PUBLIC HEARING
NOTICE IS HEREBY GIVEN, pursuant to Section 15.2-2606.A of the Code of
Virginia, 1950, that the Council of the City of Roanoke, Virginia (the "City"), will hold a public
hearing on Monday, August 15, 2011, at 7:00 P.M., local time, or as soon thereafter as the
matter may be heard, in the Council Chamber, Noel C. Taylor Municipal Building, 215 Church
Avenue, S.W., Roanoke, Virginia 24011, with respect to the proposed adoption by the Council of
a resolution authorizing the City to contract a debt and issue general obligation public
improvement bonds of the City (and in anticipation of the issuance of any such bonds to issue
general obligation public improvement bond anticipation notes of the City) in the principal
amount of not to exceed $7,000,000 for the purpose of providing net proceeds of sale (after
taking into account costs of issuance, underwriting compensation and original issue discount) to
pay the costs of the acquisition, construction, reconstruction, improvement, extension,
enlargement, equipping, rehabilitation and repair of various capital improvement projects and the
acquisition and installation of various capital equipment projects of and for the City for the
purposes and in the amounts set forth below; provided that, if any purpose set forth below shall
require less than the entire respective amount so set forth, the difference may be applied to any of
the other purposes so set forth:
Purpose
Amount
Bridge Renovations
Public Parks
Storm Drain Renovations
Civic Center Improvements
School Facilities Maintenance and Improvements
Total
$1,030,000
1,500,000
1,120,000
750,000
1,900,000
$6,300,000
All members of the public and interested individuals are invited to attend such
hearing and to appear and present their view on the proposed resolution and the proposed bond
issuance, both orally and in writing. Should written comments be presented, three copies should
be made available to the undersigned at or before the public hearing.
If you are a person with a disability who needs accommodations for this public
hearing, please contact the City Clerk's Office at (540) 853-2541, by Thursday, August 11,2011.
The full text of the proposed resolution is on file in the office of the City Clerk,
Noel C. Taylor Municipal Building, Room 456, 215 Church Avenue, S.W., Roanoke, Virginia
24011.
Dated: August I, 2011
STEPHANIE M. MOON
City Clerk
City of Roanoke, Virginia
[TO BE PUBLISHED ON MONDAY, AUGUST 1,2011,
AND MONDAY, AUGUST 8, 2011]
1008421.1 034573 FRMS
-2-
Notice to Publisher:
Publish in the Roanoke Times on Monday, August 1, 2010, and Monday, August 8,
2011.
Send affidavit to:
Stephanie M. Moon, CMC,
City Clerk
215 Church Avenue, S. W.,
Room 456
Roanoke, Virginia 24011
(540) 853-2541
Send Bill to:
Ann H. Shawver, Director of Finance
215 Church Avenue, S. W., Room 465
Roanoke, Virginia 24011
(540) 853-2821
1008421.1 034573 FRMS
STEPHANIE M. MOON; MMC
City Clerk
Nathan Harper, Chair
Roanoke Arts Commission
1901 Warrington Road, S.W.
Roanoke, Virginia 24015
Dear Mr. Harper:
CITY OF ROANOKE
OFFiCE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: c1erk@roanokeva.gov
August 19, 2011
JONATHAN E. CRAFT
Deputy City Clerk
CECELIA T. WEBB
Assistant Deputy City Clerk
I am enclosing copy of Ordinance No. 39190-081511, approving the Arts and
Cultural Plan dated July 21, 2011, as amended at the Planning Commission
public hearing held on July 21,2011, and amending Vision 2001-2020, the City's
Comprehensive Plan, to incorporate such Plan as an element of the
Comprehensive Plan.
The abovereferenced measure was adopted by the Council of the City of
Roanoke at a regular meeting held on Monday, August 15, 2011, and is in full
force and effect upon its passage.
Enclosure
Sincerely,
~n,.~
Stephanie M. Moon, MMC
City Clerk
pc: Christopher P. Morrill, City Manager
William M. Hackworth, City Attorney
Ann H. Shawver, Director of Finance
Steven J. Talevi, Assistant City Attorney
Rebecca Cockram, Secretary, City Planning Commission
Susan Jennings, Public Art Coordinator
~
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 15th day of August, 2011.
No. 39190-081511.
AN ORDINANCE approving the Arts and Cultural Plan dated July 21,2011, as
amended at the Planning Commission public hearing held on July 21, 2011, and
amending Vision 2001-2020, the City's Comprehensive Plan, to incorporate such Plan
as an element of the Comprehensive Plan; and dispensing with the second reading by
title 0 f this, ordinance.
WHEREAS, on July 21, 2011, the Arts and Cultural Plan dated Juiy 21, 2011
(the "Plan"), was presented to the Planning Commission;
WHEREAS, the Planning Commission held a public hearing on that date and
recommended adoption of the Plan and amending Vision 2001-2020, the City's
Comprehensive Plan, to incorporate such Plan as an element of the Comprehensive
Plan; and
WHEREAS, in accordance with the provisions of~15.2-2204, Code of Virginia
(1950), as amended, a public hearing was held before this Council on August 15, 2011,
on the proposed Plan, at which hearing all citizens so desiring were gIVen an
opportunity to be heard and to present their views on such amendment.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke as
follows:
1. That this Council hereby approves the Arts and Cultural Plan dated July
21,2011, as amended at the Planning Commission public hearing held on July 21,2011,
O-Amend Vision 2001-2020-include Arts and Cultural Plan,doc
and amends Vision 2001-2020, the City's Comprehensive Plan, to include such Arts
and Cultural Plan as an element thereof.
2. That the City Clerk is directed to forthwith transmit attested copies of
this ordinance to the City Planning Commission.
3. Pursuant to the provisions of~12 of the City Charter, the second reading
of this ordinance by title is hereby dispensed with.
ATTEST:
n,. '1W
(
O-Amend Vision 2001-2020-include Arts and Cultural Plan,doc
CITY COUNCIL AGENDA REPORT
To:
Meeting:
Subject:
Honorable Mayor and Members of City Council
August 15,2011
Amendment of Vision 2001-2020, the City's comprehensive plan, to
include the Arts and Cultural Plan, such plan describing the history
of the arts and culture in Roanoke, setting goals for the arts and
cultural community, and recommending actions to achieve these
goals.
Planning Commission Public Hearing and Recommendation
The Planning Commission held a public hearing on Thursday, July 21, 2011. After a
presentation by Nathan Harper, on behalf of the Arts Commission, the Planning
Commission voted 6-0 (Mrs. Penn being absent) to recommend approval of the
proposed amendment of the Comprehensive Plan to include the Arts and Cultural Plan.
Background:
The process to develop an Arts & Cultural Plan began in spring 2010 as ajoint effort of
the Office of Economic Development and the Department of Planning, Building &
Development. The Roanoke Arts Commission played an active role in planning and
guiding the process.
Five focus groups of artists, patrons of the arts, senior executives and board members
representing arts and cultural organizations, and Roanoke Arts Commission members
were identified to gather information, perspective, and ideas for action. Staff held 11
public meetings to seek recommendations regarding direction and to share progress
as the plan began to take shape.
Staff sought information through a survey administered on-line. Over 1,200
respondents provided suggestions regarding arts and cultural offerings and
opportunities in the Roanoke area.
Over 25 arts and cultural plans from other communities were examined to identify best
practices, and Partners in Performance! was engaged to help interpret data and provide
a professional review of the plan.
Considerations:
The Roanoke Arts Commission developed the fo'lIowing values and vision statements to
gUide development of the plan:
Values:
· Advocacy
· Collaboration
· Innovation
Celebration
Education
Inclusion'
Vision: Roanoke as a vibrant and prosperous community where innovation in arts and
culture engages people in all aspects of life while contributing to sustained economic
growth and development.
The plan is organized around these elements, identified as the "building blocks" of the
plan:
1 . Develop our economy- A Vibrant Region-Healthy Economy
Strategically advance arts and culture as a significant contributor to the growth of the
region and an essential element in the Roanoke brand by supporting our strongest
assets while fostering a sustainable, collaborative public/private network that retains
the flexibility required for innovation among artists, entrepreneurs, and arts
organizations.
2. Increase Iivability- Livable Communities and Engaged Neighborhoods
Integrate arts and cultural activities in neighborhood-level planning so that our cultural
heritage and contemporary assets are included in events, physical design and
revitalization strategies of neighborhoods in a fashion that highlights local talent city
wide.
3. Foster an environment of lifelong learning, participation and education
Increase access for all residents to the vast resources of schools, colleges, universities,
institutions, organizations and publicly available arts and cultural assets.
Like the Comprehensive Plan, each element contains discussion about the policy
approach, policies, and actions. Additionally, each action specifies timing and
potential partnerships for implementation.
Planning Commission Public Hearing:
The following items were discussed at the public hearing:
· Length of appendices
· Use term "street" instead of "road"
· Study of ordinance requiring public art as part of private development
· Including arts and culture as a neighborhood plan component
~ art :rogram in neighborhoods
~ngela Penn, Chair
City Planning Commission
cc: Chris Morrill, City Manager
William M. Hackworth, City Attorney
Steven J. Talevi, Assistant City Attorney
2
CITY OF ROANOKE
Arts and Cultural Plan
Roanoke Arts Commission
As amended and recommended by the Planning Commission, July 21, 2011
The Arts and Cultural Plan was developed under the leadership of the Roanoke Arts Commission
with the engagement of area residents, artists, and arts and cultural organization leaders
Acknowledgements
Roanoke City Council
Mayor David A. Bowers
Vice-Mayor David B. Trinkle
William D. Bestpitch
Raphael E. Ferris
Sherman P. Lea
Anita J. Price
Court G. Rosen
Chris Morrill, City Manager
Brian Townsend, Assistant City Manager for Community Development
Sherman Stovall, Assistant City Manager for Operations
Roanoke Arts Commission
Nathan Harper, Chairperson
Patice Holland, Vice Chair
Sandra K. Brunk
Dr. Rupert Cutler
Dr. Frank J. Eastburn
Susan Egbert
Charlene Graves
Douglas Jackson
Lucy Lee
Taliaferra Logan
Kathleen W. Lunsford
David Mickenberg
Dr. Tom McKeon
Amy Moorefield
Greg Webster
Roanoke City Planning Commission
Angela S. Penn, Chair
Lora J. Katz, Vice-Chair
Mark K. Futrell
Kermit (Kit) Hale
Henry Scholz
Chad A. VanHyning
Frederick M. Williams
Draft 08-09-2011
Page 2
Partner Organizations
Arts Council of the Blue Ridge, Rhonda Morgan, Executive, Director
Council of Community Services, Pam Kestner, President
Downtown Roanoke Incorporated, Sean Luther, President
Roanoke Civic Center, Robyn Schon, General Manager
Roanoke Valley Allegheny Regional Commission, Wayne Strickland, Executive Director
Roanoke Valley Convention a'nd Visitors Bureau, Landon Howard, Executive Director
Project Team
Tom Carr, Director Planning, Building and Development
Sara Cole, Council of Community Services
Rupert Cutler, Roanoke Arts Commission
Chris Chittum, AICP, Planning Administrator
Nathan Harper, Roanoke Arts Commission
Douglas Jackson, Roanoke Arts Commission
Susan Jennings, Arts and Culture Coordinator
Dan Merenda, Council of Community Services
Consultant Review Provided by
John McCann, Partners in Performance
Special thanks to the hundreds of citizens, artists, gallery owners, neighborhood
leaders and business leaders who participated in meetings and surveys and provided the
input and ideas that made this plan possible.
Draft 08-09-2011
Page 3
Table of Contents
I ntrod uction ...................................................................................................................... 5
Executive Summary......................................................................................................... 7
Looking Back: The Past as Prologue................................................... ............................9
Building Blocks of the Plan :...........................................................................................13
. Vibrant Region - Healthy Economy ................................................................................. 13
. Livable Communities - Engaged Neighborhoods ......................................................... 16
. People - Education - Lifelong Learning .........................................................................20
Implementation, Regional Cooperation and Solutions.................................................. .23
Append ices.................................................................................................................... 25
. Roanoke Art and Cultural Plan Resources and References ...................................25
· Arts and Cu Itu ral Survey Synopsis........................................................................ ..29
· Glossary of Terms.................................................................................................. .32
· Acronyms with complete organizational names ......................................................33
. Roanoke Arts, Cultural and Partner Organizations .................................................34
. Roanoke Arts and Cultural Funding 2002 - 2011 ....................................................43
· Possible Actions as generated from public meetings and focus groups ...................44
Draft 08-09-2011
Page 4
Introduction
Over the course of the past year information was gathered to develop this Arts and Cultural Plan
from five focus groups of artists, patrons of the arts, senior executives and board members
representing arts and cultural organizations and Roanoke Arts Commission members. Eleven
public meetings were held to seek recommendations regarding direction and to share progress
as the plan began to take shape. A survey was conducted with over 1,200 respondents
providing suggestions regarding arts and cultural offerings and opportunities in the Roanoke
area. Over twenty-five other arts and cultural plans were examined to identify best practices,
and Partners in Performance!, a highly respected firm specializing in strategic planning and
building sustainable collaborations among the arts and cultural organizations was engaged to
help interpret data and provide a professional review of the plan.
As information was analyzed, three closely related issues emerged as dominant and are now a
common theme embedded in the substance of this plan for Arts and Culture. The first of these
issues is synergy. Whether it was a member of the general public, an artist, organization
executive or board member, there was a general recognition that by working together the
collective effort could and would achieve more than the sum of all individual efforts. There were
repeated requests for combined effort in areas such as marketing, ticketing, scheduling and
easily accessible shared calendars of events.
Collaboration is the second of the emergent issues. Feedback from focus groups indicated the
need to find ways for organizations, institutions and neighborhood groups to work together to
achieve common goals. Information gathered indicated concern about redundancy of efforts
and services provided by the organizations serving the Roanoke area. In addition there was
concern that organizations facing difficult economic circumstance were increasing fundraising
efforts and competing for resources that were not necessarily targeted to their niissions. A
divide was also evident between support for downtown activity and support for arts and cultural
activities in neighborhoods. This tension indicates an opportunity and need for increased
collaboration between organizations based in the downtown area and neighborhood groups and
the faith based community. This Arts and Cultural Plan looks to better utilization of
neighborhood parks, schools and places of worship and supports stronger relationships and
links to provide all residents with access to arts and culture.
The last of the three issues emerges through data, focus group and public meetings feedback in
the realization that all parts of the arts and cultural community need to work together to find
innovative and creative solutions. Difficult economic times may create a "circle the wagons"
response among some, but for the majority who have participated in the creation of this plan,
there is a realization, a willingness and even an urgency to work together to sustain and build
support for high performing organizations and institutions. The plan suggests that by working
together organizations, institutions, the private sector and government can expand support,
grow audience participation and create new art and cultural offerings. This Arts and Cultural
Plan calls for viewing audiences as citizens, rather than consumers to increase participation,
and for leveraging government aid to grow funding from all sectors of our society to support arts
and cultural activities in Roanoke.
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In this time of limited resources, this plan does not propose new or additional City funding to
support arts and culture in the Roanoke area. Rather, it recommends strategies such as
collaboration in areas of marketing and ticketing, building partnerships within and among
sectors and working together in ways that will result in more efficient use of city funding and
resources to accomplish outcomes that would not otherwise be possible. It also recommends
looking at collaborative efforts among all agencies that provide financial support to streamline
the application process and explore how to maximize available funds to accomplish the goals of
this plan. The plan also recognizes that its goals cannot be achieved without strong support
from the private and business sectors, and recommends investigating methods of providing new
funding for arts and culture.
Arts and culture are as important to sustaining Roanoke as a vibrant city as are streets or parks.
The coordinated and combined effort detailed in this plan creates the synergy needed to help
sustainable organizations succeed because area residents benefit from increased opportunity to
participate in arts and cultural activities.
Nathan L. Harper, Chairman
Roanoke Arts Commission
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Page 6
Executive Summary
The City of Roanoke has a long and distinguished record of investing in quality of life amenities
that make the Roanoke Valley a region of choice. Strategic and catalytic investments such as
Center in the Square and the greenway trail system continue to leverage private dollars, attract
businesses and cultivate a professional and educated workforce. These investments and others
constitute milestones in a broad plan for Arts and Culture that, to varying degrees, has been
effective with demonstrated and measured results.
Even though Roanoke has earned a reputation as a center of creativity in Western Virginia,
there is need to continually assess how well we are doing and where are we headed next. This
Arts and Cultural Plan accomplishes that end.
Over the course of the summer and into the early fall of 2010, the Roanoke Arts Commission
developed the following values and vision statement to guide the work of the City Of Roanoke
in the development of an arts and cultural plan:
Kev Values to shape the plan
. Advocacy
. Celebration
. Collaboration
. Education
. Innovation
. Inclusion
Vision to lead the development of the plan
Roanoke as a vibrant and prosperous community where innovation in arts and culture
engages people in all aspects of life while contributing to sustained economic growth
and development.
With these values in place and a vision of the future, the City of Roanoke, from May 2010 to
June 2011, gathered ideas and reactions from residents, artists, art, cultural, heritage and
educational organizations as well as other regional stakeholders for purposes of refining the
City's approach to arts and culture. The purpose of this research was two-fold: first, to further
integrate arts and cultural efforts into the City's longstanding comprehensive plan and second,
to build a consensus among the City, nonprofit organization providers of arts and cultural
experiences, residents, artists and those who promote events and attractions on a joint agenda
for future citywide and region-wide progress.
By adding this Arts and Cultural Element to the comprehensive plan, we establish the detailed
foundation to:
· coordinate our approach to increase support for and the effectiveness of arts and
cultural investments across the community;
· increase opportunities for and encourage the strategic alignment of private dollars and
entrepreneurial initiatives;
. measure the outcomes of policy-guided actions; and
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Page 7
. provide a baseline against which periodic feedback from the community can be used for
improvement in coming years.
We want to do more with what we have because we have so much to build upon: museums and
musicians, actors and artists, dancers and documentary film makers, writers and rail heritage,
galleries, businesses and neighborhoods. The region is rich in arts, cultural and heritage
resources, and the planning process has affirmed that their collective impact can be something
truly spectacular.1 This plan builds on the many amenities already contributing to the richness
of arts and culture in the Roanoke Region.
Here's what we're going to do as a community to move ahead:
1. Develop our economy- A Vibrant Region-Healthy Economy
Strategically advance arts and culture as a significant contributor to the growth of the region and
an essential element in the Roanoke brand by supporting our strongest assets while fostering a
sustainable, collaborative public/private network that retains the flexibility required for innovation
among artists, entrepreneurs, and arts organizations.
2. Increase livability- Livable Communities and Engaged Neighborhoods
Integrate arts and cultural activities in neighborhood-level planning so that our cultural heritage
and contemporary assets are included in events, physical design and revitalization strategies of
neighborhoods in a fashion that highlights local talent city wide.
3. Foster an environment of lifelong learning, participation and education
Increase access for all residents to the vast resources of schools, colleges, universities,
institutions, organizations and publicly available arts and cultural assets.
How we will move ahead is described in the complete Arts and Cultural Plan. It provides the
details in each of the three building blocks listed above, including:
. A policy approach describing the purpose of the building block
. Policies that will be adhered to by the City of Roanoke
. Strategic Initiatives (Clusters of like actions) to be undertaken
. Specific actions with timeframes and those involved in carrying out the plan
It is important to note that the Arts and Cultural Plan is a living document that will change over
time. Periodic progress reviews will be undertaken and midcourse changes made if and when
needed. This plan is built around our current condition. As conditions change, so too will the
plan.
Readers of this executive summary are encouraged to review the entirety of the Arts and
Cultural Plan to learn more about and become more activity engaged in supporting Arts and
Culture in the Roanoke Region.
1 For purposes of this plan references to art and artists are intended in the broadest sense to include visual,
performing, musical, writing and the creation of any beautiful or thought provoking work.
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Looking Back: The Past as Prologue
There is no doubt that the events of the past shape the present and inform the future. History
plays an important role when planning for the future. If we are mindful, as a society, we learn
from the past. The axiom that yesterday made us what we are today is inescapable as we look
at our cultural heritage and the historical contributions made by the arts in the Roanoke Region.
The following "Arts and Cultural Timeline" is not a history of arts and culture in the Roanoke
Region; rather it is intended to point to a few highlights, the origins of some of the City's cultural
icons, and the significant role that arts and culture have played in the development of the
Roanoke Region.
1882-1945
In 1882, Roanoke became a crossroads for the railroad, which eventually became the Norfolk
and Western Railway. This marked the start of the town's rapid growth, leading to its being
chartered as the City of Roanoke in 1884. Its historic market, which began in 1882 when
licenses were issued to 25 hucksters, is the oldest continually operating city market in the
Commonwealth. The first market building was built in 1886, and Roanoke's historic city market
remains vibrant as one of the oldest in the country and an anchor of downtown commerce.
Respondents to the City's 2010 arts and cultural survey cited the Market and the surrounding
downtown area as Roanoke's top cultural offering.
Music and entertainment contributed to the growth of Roanoke. In 1892, the Roanoke Academy
of Music opened and in 1923 the Strand Theatre came to Henry Street, later becoming the
Ebony Club and a venue for live music and Jazz. In 1886, the Opera House came into being on
the third floor of the first Market Building, and its 1922 replacement continued that tradition with
a top floor auditorium that currently is being renovated for a return to its historic function.
Toward the end of the 1920's Nickelodeons and Motion Picture Theaters such as the Gem,
American and Rialto began opening along Jefferson Street. Notes of vital importance in film
include contributions in 1923-25 from Oscar Micheaux, an African-American filmmaker who
produced in Roanoke and lived on Henry Street, N.W. In 1932, shortly before the 1935
dedication of the Blue Ridge Parkway, the performing arts made its debut in Roanoke with the
opening of the Grandin Theatre, then known as the Community Theatre.
1945-1978
Post World War II modernization saw an increase in the availability of goods. Television, radio
and newspapers brought local communities into a new age that, thanks to popular culture,
brought art to the masses. Social changes were many for the people of the United States
during this time period including increased trends in funding to support the arts. In Roanoke,
over these decades, the visual and performing arts grew as did the population of Roanoke, but
by the mid-1970's, downtown Roanoke was in a state of decline, due to suburban flight and the
scattered location of many cultural institutions.
Roanoke grew in the immediate post-war years, and in the late 1940's Roanoke gained three
neon icons that commemorate its commercial development and give the City's skyline its
character. In 1946 the Woods Brothers Coffee Company placed a neon animated H & C Coffee
sign atop a downtown building, and about the same time the Dr. Pepper Company erected
another neon rooftop sign in downtown. Today they are adjacent to the equally iconic
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Page 9
successor to the Art Museum of Western Virginia, which began in 1947 as an offshoot of the
Virginia Museum of Fine Arts. On Thanksgiving Eve, November 23, 1949, the 100 foot-tall neon
Roanoke Star, perhaps the city's best known structure was first illuminated atop Mill Mountain.
Erected by the Roanoke Merchants Association as a temporary Christmas attraction, the Star
has become a part of the region's landscape, is designated an historic landmark and earned the
city the nickname, "Star City of the South." In 1945 Hollins College established its Art Annex
Gallery, the first gallery in southwestern Virginia. In 1951 the "Roanoke Fine Arts Center" was
incorporated as an independent organization. H. Cletus Broyles, President of the Civitan Club
and Roanoke City Engineer conceived Mill Mountain Children's Zoo in 1951. Designed as a
children's zoo with a nursery rhyme theme, its doors opened in 1952. The Roanoke Symphony
Orchestra, founded in 1953, is now the largest professional orchestra in Virginia west of
Richmond. During this era, recognition of the importance of history in the Roanoke Region is
evident in the founding of the Historical Society of Western Virginia in 1957 and the Salem
Historical Society in 1970. In 1992 the Salem Historical Society would open the Salem Museum
in the historic Brown House, and four and one half decades after its founding the Historical
Society of Western Virginia opened the O. Winston Link Museum in 2004 restored Norfolk &
Western Railway passenger train station. Both are now a major attractions to the area.
Roanoke is known today as the "Festival. City" by many throughout the Commonwealth. John
Will Creasy and other Roanoke artists started this effort with the Sidewalk Arts Festival in 1959,
which expanded to become Festival in the Park in 1969. Today, while there are too many to
mention all, some of the favorites include, Roanoke's Rail Day, the Henry Street Festival, Local
Colors, the Big Lick Blues Festival, the Virginia Championship Chili Cook-off and Strawberry
Festival, just to name a few.
Building on the important role of the railroad in the region" The Roanoke Transportation
Museum opened in Wasena Park in 1963. The performing arts grew as well with the Roanoke
Summer Theatre founding in 1964 (renamed the Mill Mountain Playhouse). The Science
Museum of Western Virginia opened in 1970 and the City of Roanoke invested in and opened
the Civic Center in 1971during this modernization era. Toward the end of the period, Opera
Roanoke was founded and importantly, the Arts Council of the Blue Ridge began operations
with funding received from the National Endowment for the Arts in 1976.
The end of this period of importance in arts and culture was marked in 1976 when America
celebrated its 200lh birthday. Two years later in 1978, Roanoke City Council bestowed the H-1
Historic District upon the Market area of the City. Retail competition from suburban shopping
centers, frustration with parking and fear of crime combined with a civic desire to revitalize the
downtown area, then culminated in one of the most successful community planning efforts for
arts, culture and community revitalization in Roanoke's history, Design 79.
1979-1995
Today, Roanoke is a hub of arts and culture. During this period arts and culture became more
central to the economic development strategies in the region and considerable investments
were made to the infrastructure of the City that showcased contributions made through history,
science and art. Much of this development can be traced to the Design 79 plan for downtown
Roanoke, where hundreds of citizens provided revitalization ideas that included converting a
downtown furniture warehouse to multi-tenant arts and cultural center to draw residents and
tourists back to the historic market area. Today Center in the Square is a multi-cultural complex
housing a professional theatre, a planetarium, the Science and History Museums as well as the
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Page 10
Historic Society of Western Virginia. To further mark the importance of the downtown area to
arts and culture. the City Market received status on the National Register of Historic Districts in
1982. In 1985 the Harrison Museum of African American Culture was brought into being at the
former Harrison School by the Northwest Neighborhood Improvement Council, Inc. and Total
Action Against Poverty. That same year Roanoke College opened the Olin Hall Galleries on its
campus in Salem. Another important designation was made in 1987, when the H-2 Residential
Historic Designation was obtained for parts of the City. In 1989, the Jefferson Center and
Dumas Center opened, the Henry Street Festival began. and the Commonwealth Coach and
Trolley Museum opened.
1996 to present
No single factor contributed more to change during the past sixteen years than did the internet.
Seemingly overnight, the advancement of technology and the explosion of information
accessible over the internet virtually changed the way the world operated. Access to the arts
through the internet meant that more people had the opportunity to participate in all aspects of
the arts and this spurred the need for changes in strategies by government, nonprofit and for
profit organizations and institutions involved in arts and cultural sectors. Despite the rapid pace
of change and prior to the Great Recession of 2008. a number of significant accomplishments
were added to the arts and cultural list of contributions in the Roanoke area.
In 1996 the Virginia General Assembly funded a study to determine the feasibility of converting
the former headquarters building of the Norfolk and Western Railway, a historic 1931 art deco
building in the Gainsboro Neighborhood into a training and education center. The Roanoke
Higher Education Center opened its doors in 2000 to 2500 students. It now houses 11 colleges
and universities offering more than 200 programs of graduate and undergraduate study to an
average enrollment of more than 2200 students per term. In 2001, the National D-Day
Memorial in Bedford, Virginia, was dedicated by President George Bush. In 2002, the City of
Roanoke started its Public Art Program and nearby in the region, the Floyd Fest began
operations. Also in 2002 Community High School, a private arts-focused academic prep school
was founded in downtown Roanoke. Five years later parents, faculty and students founded the
Marginal Arts Festival, which has evolved into a six day celebration of the creative process. In
2003, EventZone formed from a merger of Festival in the Park and the City of Roanoke's
Special Events Committee. In 2004. the Eleanor D. Wilson Museum at Hollins University
opened its doors as a premier arts destination. That same year the O. Winston Link Museum
opened in Roanoke's former Norfolk and Western Passenger Station. showcasing the railroad
history of the community through the works of this famous photographer. Perhaps the most
striking contribution to the arts was made in 2008 when the Western Virginia Art Museum
changed its name and opened the new Taubman Museum of Art.
The second factor of note during this era of change is the greatrecession of 2008. With
economic recovery slower than that of any other recession in the history of the United States,
people in the Roanoke region have suffered higher rates and longer periods of unemployment
than ever before. Funds previously designated to support arts and cultural activity at the federal
and state levels have been and continue to decrease. Local government support has also
slowed.
Despite the economic downturn, entrepreneurial spirits, local talents and visions of Roanoke as
a community known for creative visual and performance art combined to ignite a variety of
enterprises and events in recent years. Examples abound. Roanoke is the home to over
twenty art galleries and studios, and several downtown galleries have joined forces with the
Taubman Museum to conduct Art by Night tours monthly that often conclude with visits to area
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restaurants. Local restaurants, such as the Coffee Pot, Martins, 202 Market, Blues Barbecue,
Blue 5, Awful Arthur's, Corned Beef and Company, Flannery's and others offer a vibrant and
diverse live music scene that contributes to the local economy. Even more recently, Kirk
Avenue Music Hall and the Sanctuary have renovated spaces that provide intimate venues for
regional and national musicians, and the Water Heater provides a multi-functional visual and
performing arts space. The Dumas Drama Guild, No Shame Theatre, Studio Roanoke, Big Lick
Conspiracy comedy improvisational troupe, and the Roanoke Children's Theatre have
expanded the creative outlets for theatrical performance provided by Showtimers Community
Theater, Mill Mountain Theatre and the Roanoke Performing Arts Theatre. The Shadowbox
Microcinema opened last year to provide Roanoke with an outlet for local and regional cinema
as well as independent and foreign films. Outdoor music events have also been added to
Roanoke's strong festival calendar through the Down by the River and Down by Downtown
multi-day events. Many of these recent developments have relied heavily on collaborations with
existing arts and cultural organizations and venues, and represent Roanoke's rising star as a
hub of cr~ative activity.
While the recession continues it creates times of challenge and opportunity for all sectors of our
society. There is a new interest in and among all sectors of our society to work together to find
creative solutions and to be more productive through collaboration and partnership strategies.
This interest and eagerness bodes well for the continued expansion of arts and culture in the
Roanoke Region as well as a unique opportunity to expand access to and participation in the
arts.
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Building Blocks of the Plan
The Arts and Cultural Plan consists of three building blocks as described on the following
pages.
Arts and Culture Plan
I.
Vibrant Region -
Healthy Economy
These building blocks are the foundation of the plan. They carry equal weight in the plan in that
each is vital to the construct of the plan and to the realization of the vision originally set forth by
the Arts Commission. .
A. Vibrant Region - Healthy Economy
Policy Approach
Arts and culture are essential elements of Roanoke's overall economic development program
and community brand. Research shows that strong, sustainable arts and cultural organizations,
entertainment venues, festivals, and arts events; openness to people and ideas; and community
aesthetics combine to increase the attachment that people feel for their community and
contribute directly to the health of the local economy. Because the city is a partner in the
success of arts and cultural organizations and is invested in their efficient and effective
operations, Roanoke will support the development of strong, sustainable, and economically
feasible arts and cultural institutions that are collaborative, high performing, adequately
endowed and supported by the public. As part of this approach, these institutions, artists and
other cultural assets in the community will be assisted in collaborative, community wide
marketing and branding in ways that assure increased audience participation. To further
support and recognize that arts and cultural activities support employment, tourism and the
quality of life needed to attract creative workers, new residents and businesses, Roanoke will
explore ways to help these cultural assets achieve their missions, foster an innovative art scene,
expand audiences and promote growth in tourism
Policies
Roanoke will:
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. Strengthen the Cultural Economy. Use public investments and incentives to foster an
innovative and vibrant arts and cultural scene that is engaging to Roanoke's diverse po-
pulation and attractive to tourists and visitors.
. Foster Sustainability in Arts and Cultural Organizations. Develop strategies to increase
collaboration among groups in the arts and cultural community for purposes of increased
efficiency and scale of impact on the community.
. Grow Funding Sources. Use the leverage of government support, whenever possible, to
increase other funding for arts and cultural organizations.
. Extend Roanoke's Reach. Expand the reach of Roanoke's art scene by connecting with
other programs regionally, nationally and internationally.
Strategic Initiatives:
.:. Make local government responsive to the needs of the arts and cultural
community
. Assess and modify City of Roanoke grant making policies
to promote greater organizational health and sustainability. . Organizing for Collaboration
. Include arts and cultural initiatives in the City's annual
legislative agenda.
. Identify effective local government incentives to artists and
organizations in the form of tax relief, infrastructure, public
art and streamlined, supportive, regulations.
. Using the City's Office of Neighborhoods as a model,
establish an Office of Arts and Culture to serve as point of
contact for organizations, oversee implementatjon of the
Arts and Cultural Plan, foster collaboration, avoid
duplication of effort and generally increase efficiency.
. Work with the Roanoke Valley Convention and Visitors
Bureau and Roanoke Regional Partnership and other
economic development agencies to expand awareness of
Roanoke's art scene regionally, nationally and
internationally through support of enhanced arts and
cultural tourism.
Implementation
Research shows that a coordinating
office is a critical ingredient for success
in implementing an Arts and Cultural
Plan, For example, Create Austin
resulted in a city department of arts and
culture to consolidate all arts and
cultural activities, "raise the importance
of these issues within the City
organization and make their work more
effective," Creative Providence
reorganized the Department of Art,
Culture and Tourism to focus on
economic development initiatives and to
lead implementation of that cultural
plan, Roanoke's Arts and Cultural Plan
tasks the city's planning and economic
development staff with initiating the
plan's strategic initiatives, Over time
the plan recommends growing the Arts
Coordinator to a full time position, and
establishing a City of Roanoke office of
arts and culture similar to its
neighborhood office to facilitate ongoing
implementation and coordination among
the plans many actors
The matrix below is a general guide to the time needed to carry out the actions for the Vibrant
Region-Healthy Economy building block. It is intended to assist with scheduling priority
projects, but does not provide a specific time frame for each item.
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Building Block: Vibrant Region - Healthy Short Long Lead
Economy Midrange Range Agency 2 Potential Partners
Term
0 Action
0 Structure city grants, capital and line item
funding to implement plan recommendations 0 RAC CM, PB&D, ACO's, FA's
for collaboration, neighborhood outreach and
pursuit of diverse audiences
0 Study and recommend funding strategies to
sustain arts and cultural organizations UWRV, ACO's, RVARC, CU's,
including dedicated funding sources, united 0 CCS P, CVB, CofC, RHEC, DRI
arts fund drive, assets district, funder
collaboration
0 Include artists and creative sector workers on 0 CC RAC,AC
City decision making bodies
0 Task appropriate city staff with initiating plan
actions and establishing an office of arts and 0 CM,ED, RAC
culture similar to the Office of Neighborhood PB&D
Services to oversee plan implementation
0 Develop a joint marketing effort for arts and 0 CVB,P, ACO's, LA's, DR!, RV ARC,
culture Cofc
0 Include arts and culture in City Council 0 CC RAC, AC
legislative agendas
0 Explore a signature arts 0 RAC, ED ACO's, LA's
conference/competition/festival
0 Identify effective local government incentives
for artists and arts and cultural organizations:
address "busking", vacant storefront displays, PB&D, CMO, AC, ACO's, FA's,
art and cultural districts, assembly permitting, 0 RVARC LA's
micro loans, business planning, use of public
parking, low cost performance venues, tax
incentives, assessing the admissions tax, etc,
0 Map use of existing arts and cultural venues
and develop a plan to expand use of 0 CCS RAC, ACO's, LA's, AC
underutilized spaces
0 Explore creation of a Sister Cities artist 0
exchange RAC SC
0 Use public art to identify downtown districts 0 RAC, DRI PW, PB&D
0 Identify programs and projects that generate
and support locally and regionally created 0 AC DR!, CofC, P
works and products
2 Organizational Acronyms with complete names are found in the appendix of this document
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B. Livable Communities - Engaged Neighborhoods
Policy approach
Art and culture should be visible and accessible in neighborhoods. Attracting artists to locate
and participate in neighborhoods, creating a supportive environment for the arts and including
art and culture as critical elements of community design, and program opportunities are
important aspects of this policy approach. Roanoke's diverse neighborhoods are fundamental to
the unique character of the City. Arts and cultural offerings have a positive impact on the
physical and social fabric of a neighborhood creating more attractive places to live and raise
families. This policy approach encourages the involvement and use of community based
schools, churches, parks, local businesses and libraries in arts and cultural engagement
opportunities. It engages cultural institutions as well as performing and visual artists, with
diverse audiences to increase the presence and influence of the arts throughout the community
and its neighborhoods.
Policies
Roanoke will:
. Extend Art into Neighborhood and Neighborhood into the Arts. Encourage
programs that connect downtown art and cultural institutions with local neighborhoods to
create easy access, opportunities for participation and increased involvement in arts and
cultural activities. Conversely, support programs that draw on the diversity of talent in
neighborhood organizations, communities of faith and local artists for purposes of
showcasing that talent in downtown venues.
. Support Neighborhood-based Art and Culture. Encourage neighborhood generated
programs and events and showcase local and regional artistic talents while promoting a
neighborhood's diverse cultural and historic resources and encouraging the active
engagement of neighborhood residents.
. Attract and Retain Artists. Support programs that draw and retain artists to live and
work in Roanoke's neighborhoods by recognizing their work and promoting their studios,
shops and businesses.
Strategic Initiatives':
.:. Launch a Livable Communities Initiative at the neighborhood level that:
. Includes arts and culture as an element in all future neighborhood plans,:
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. Includes a first round of neighborhood grants
for their own projects or to partner with the city's
arts and cultural organizations
. Creates an advisory group of artists to help
plan/increase art in neighborhoods
. Supports museums and arts and cultural
organizations to participate in neighborhood
festivals, meetings, schools, community
centers, etc.
.:. Broaden and expand public art to include diverse
types of visual art in more areas of the city
. Expand youth mural program with the Arts
Council of the Blue Ridge
. Integrate public art into the Greenway Plan
California Community Foundation
provides grants supporting the
arts in LA County to increase the
participation of diverse, ethnic and
low-income individuals and
communities in the arts. The
Foundation believes arts are
integral to the vitality of Los
Angeles County, one of the most
diverse urban areas of the world,
From self empowerment and
increased empathy to cultural'
tourism and economic benefits,
the arts can help transform lives
and communities. L.A.'s art and
culture are expressed in the
multitude of neighborhoods
throughout the county.
. Study a mural program for both public and private property
. Integrate social and environmental issues into public art projects
. Develop a public art project in collaboration with colleges and universities
. Study an ordinance that would require public art as a part of private development
Implementation
The matrix below is a general guide to the time needed to carry out the livable communities-
engaged neighborhoods actions of this plan. It is intended to assist with scheduling priority
projects, but does not provide a specific time frame for each item.
Building Block: Livable Community - Short Mid- Long Lead Potential
Engaged Neighborhoods
Action Term Range Range Agency Partners
Establish a neighborhood grant category and include a
first round of grants to support neighborhood festivals,
art shows, poetry, events, improved infrastructure for art 0 RAC,CC CM, PB&D, RNA,
and music performance, competitions where AC, ACO's
neighborhood talent is featured, etc,
Establish an annual neighborhood-based art and cultural RNA, ACO's, CU's,
competition award 0 RAC,PB&D AC
Include neighborhood historic and cultural resources 0 RAC,RNA CC, CM, ACO's, AC,
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when marketing and promoting Roanoke LA's
Include art and culture as an element of all future RNA, PB&D, CM,
neighborhood plans 0 CVB RAC
Establish an advisory group of artists to help develop
arts and cultural elements of neighborhood plans and
assist neighborhoods to initiate, plan and support 0 PB&D RNA,
neighborhood art and cultural events Neighborhoods, LA's
Adopt annual City Council resolutions recognizing arts ED,RAC LA's, AC, PB&D,
and humanities month, RNA, CU's
Expand the AIR (Art in Roanoke) program to include 0
more neighborhoods
Support public and private mural~ and expand youth CC, CM, ED, ACO's,
0 RAC LA's, RNA, P&R,
mural program with the Arts Council of the Blue Ridge GC, L; RCPS, CU's
Consider incentives and procedures for public art on CC, CM, ED, ACO's,
private property 0 RAC LA's, RNA, P&R,
GC, L; RCPS, CU's
Study an ordinance that would require public art as a CC, CM, ED, ACO's,
0 RAC LA's, RNA, P&R,
part of private development GC, L; RCPS, CU's
CC, CM, ED, ACO's,
Integrate public art into the Greenway Plan 0 RAC LA's, RNA, P&R,
GC, L; RCPS, CU's
-
Integrate social and environmental issues into public art CC, CM, ED, ACO's,
0 RAC LA's, RNA, P&R,
projects GC, L; RCPS, CU's
Develop a public art project in collaboration with colleges CC, CM, ED, ACO's,
0 RAC LA's, RNA, P&R,
and ,universities GC, L; RCPS, CU's
Promote a program to highlight museums, art and
culture organizations, galleries and local artists on local 0 RNA, LA's, RCPS, PB&D,
tours of neighborhood festivals, schools, meetings, and ACO's RAC, G's
community centers, etc,
Establish an "art park" for reflective experiences, active
participation and opportunities for artists to perform and 0 P&R RAC,AC,MAF
create, modeled on places like Walker Open Field,
Barnsdall Art Park and Caponi Art Park,
Establish an artist studio/artisan shop incubator in the ED, P, LA's, AC, City
urban flex district(s), 0 PB&D
Works
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Engage the business community in recycling inputs, by
products and cast offs in a material exchange for artists
by creating a "Craigslist" of artist resources for access to 0 AC RAC, CofC, , ACO's
supplies, specialized equipment (e,g" metalwork tools,
woodwork tools, and computers), other artists, permits,
etc
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c. People - Education - Lifelong Learning
Policy approach
Roanoke can provide people with opportunities to be actively engaged in arts and cultural
activities throughout their lives. This increased participation is fueled by education and
exposure to arts and culture. This policy approach seeks to improve awareness and access for
all of Roanoke's residents to arts and cultural activities by forging stronger relationships with
area schools, colleges and universities. Participation in the arts and lifelong learning for area
residents is achieved by linking education institutions with arts and cultural organizations
through collaborative efforts. Forging these arts and education partnerships creates opportunity
for greater collective impact and use of resources.
Policies
Roanoke will:
. Encourage lifelong learning and participation. Encourage arts and cultural programs
for people of all ages and social sectors.
. Achieve greater collective impact through strong networks and new
collaborations. Establish indicators of success and track outcomes for collaborative
efforts funded by the City.
. Build links among area education, performing and visual arts and cultural
institutions. Build relationships to showcase what artists, organizations, the K-12
public/private education system and higher learning institutions can offer each other and
community residents.
Strategic Initiatives:
.:. Improve Communication
o Oonvene regular meetings with arts and cultural
organization administrators and educators to facilitate
development of partnerships, programs and activities
that create opportunities for multigenerational
participation and learning.
o Create communities of interest portals - teens,
retirees, music lovers, film buffs and 'Do It Yourself'
crafters connected to social media and engagement
tools to build markets, awareness and community.
o Improve Access
o Explore free transportation to arts and cultural
organizations from K-12 and higher education to a
"Musicians, painters,
sculptors, gallery owners,
writers, potters and other
artists are often
entrepreneurs who contribute
economically, socially and
culturally to creating unique
and vibrant communities,
Targeting funding and
business assistance to them
can support local residents
as they work to revitalize their
neighborhoods, create jobs
and fill storefronts,
Staunton, Virginia's "Creative
Community Fund" provides
business start up counseling
and loans offrem $1000 to
$50,000 and is a nearby
example of economic
development assistance
tailored to the needs of the
creative community,"
Draft 08-09-2011
Page 20
variety of programs through innovative use of grant funding.
o Secure intergenerational participation in arts and culture through strong ties among
cultural organizations local colleges/universities by joint ventures with:
o Ferrum College
o Hollins University
o Jefferson College of Health Sciences
o Radford University
o Roanoke College
o Roanoke Higher Education Center
o Virginia Polytechnic Institute and State University
o Virginia Tech Carilion School of Medicine and Research Institute
o Virginia Western Community College
Implementation
The matrix below is' a general guide to the time needed to carry out the People-Education-
Lifelong Learning actions of this plan. It is intended to assist with scheduling priority projects, but
does not provide a specific time frame for each item.
Short Mid- Long Lead Potential Partners
Building Block: People - Education - Lifelong Learning Term range Range Agency
Action
Convene regular meetings with arts and cultural organization
administrators and educators to facilitate development of 0 CU's, RHEC, ACO's,
partnerships, programs and activities that create opportunities for RAC AC,RAC
multigenerational participation and learning
Explore establishment of additional post-secondary educational
opportunities such as an art school in downtown setting, a National
Association of Schools of Music school or a "musikpark" (German 0 RVARC RHEC, CU's, ACO's,
model) where all facets of the music business (performance, DRI, RAC, PB&D, P
recording, production, marketing, and distribution) are taught.
Establish an annual showcase for educators of what artists and RCPS, ACO's, LA's,
organizations have to offer, 0 AC RAC
Support high school and college internships 0 cU's, RCPS,RVARC,RLD
ACO's
Support partnerships that focus on visual and performing arts 0 LA's, AC, CU's, ACO's,
instruction at early ages in K-12 RCPS CHS
Continue and expand the library's programs (Le" Emerging 0 CC, CM, ACO's, LA's,
Artists) , RLD RNA, CU's
Explore how to provide free transportation to events and venues \ 0 RVARC ACO's. RCPS, CM, CC,
from K-12, higher education and neighborhoods through innovative
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Page 21
use of existing programs and grant funding, CU's, RNA, PB&D
Link arts and culture to other participatory activities such as biking ACO's, RAC, LA's, AC,
and greenways Q) P&R P, CVB, CU's, RNA,
RVARC
Create a citywide cultural pass to visit institutions or a
"membership exchange" where a member of one institution can Q) AC ACO's, RAC, CC
visit another during a certain time period,
Continue established events such as Roanoke Valley Reads and Q) RAC RLD, ACO's, CU's, DRI,
Art by Night. CHS
Support "Free days" at museums for city residents and/or other Q) ACO's AC, RAC, CU's
localities,
RCPS, ACO's, LA's,
Support a structured artist/youth mentorship program, Q) AC CU's, RAC, Apple Ridge
Farm
Analyze gaps in programming and make them priorities for funding Q) AC P&R, ACO's, CU's, RLD
Create communities of interest portals through social media and AC, RVARC, ACO's,
engagement tools to build markets, awareness and community Q) CU's
RAC,PB&D
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Impleinentation, Regional Cooperation and Solutions
Implementing the Plan
The arts and cultural planning process, by
design, included all sectors of the Roanoke
Community. The plan sets forth a consensus
built vision for a prosperous community where
innovation in arts and culture engages people in
all aspects of life while contributing to sustained
economic growth and development. The City of
Roanoke Arts Commission guided the planning
process through numerous focus groups and
public meetings with the understanding that the
success of the Arts and Cultural Plan would be
dependent upon the motivation and involvement
of leaders and participants throughout Roanoke.
Implementation of the plan requires engaged
leaders from neighborhoods, arts and cultural
organizations, local governments, schools,
colleges, businesses, nonprofit organizations
and economic development groups.
Implementation requires funding to supplement that provided by the City of Roanoke.
Successful implementation of the plan is dependent upon the creativity of artists, the generosity
of philanthropists and the participation of everyday citizens.
The Arts and Cultural Plan is now a part of Vision 2001-2020, Roanoke's comprehensive plan
and a statement of City policy. Plans and policies, however, are not destinations; they are stops
along the way to realizing a vision for arts and culture. Some would say that the real work
begins now but it begins with a clear idea of what we would like to achieve.
Planning and implementation are cyclical in nature. Implementation of the plan will be
monitored and an annual progress report will be produced showing actions taken and policies
implemented. The Arts Commission and City Council should meet annually to review the
progress of implementation. Every three years, policies and actions in the plan will be reviewed
and updated by the Arts Commission in light of local and regional indicators of participation,
engagement, funding, collaboration, economic impact and organizational sustainability.
Revisiting elements of the plan and strategic initiatives will include task teams and roundtables
of participants to revise actions and strategies as necessary, make mid-course corrections of
actions, roles, responsibilities and schedules. After five years the plan should undergo a major
examination and revision through a process similar to the one used to develop this plan. The
Roanoke Arts Commission will continue to serve as the steering committee for these efforts.
The matrices included in each building block section consolidate the policies and actions
recommended in the plan elements. The matrices include participants (City, Business,
Nonprofit, etc.) as well as time frames for action. Short term means actions to be initiated
immediately, in the first year after adoption. Midrange refers to those actions that should be
started in 2 to 4 years, and long range identifies those items that should be started by year five.
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Page 23
The time frames represent when some activity should be visible, not necessarily when actions
should be completed. Once initiated, most actions will be ongoing. For each action, a lead
agency is recommended to take responsibility for coordinating implementation, and potential
partners are identified. This matrix will be used to track implementation over time.
The Need for Regional Cooperation and Solutions
The City of Roanoke Arts Commission set forth a vision of a vibrant and prosperous community
where in'novation in arts and culture engages people in all aspects of life while providing a base
for sustained economic growth and development. Embedded in this vision is a community that
reaches beyond the boundaries of the City of Roanoke; a community that is shaped by quality of
life and not by jurisdictional authority or geographic area.
The building blocks of the Arts and Cultural Plan speak to a vibrant reQion, livable communities
and the people who reside in the cities, towns and counties throughout the Roanoke Region and
beyond. The importance of regional cooperation is central to the success and sustainability of
this plan.
As part of its effort to seek regional solutions to issues of vital importance to the well being of its
citizens, the City of Roanoke is working closely with the Roanoke Valley Alleghany Regional
Commission, elected officials from Roanoke County, Botetourt County, Franklin County, Craig
County and the Cities of Salem and Vinton, the Council of Community Services and more than
20 nonprofit organization leaders to find ways to create a more livable and sustainable region.
Elements of this Arts and Cultural Plan will be integrated with regional efforts to provide more
transportation choices; promote equitable, affordable housing, enhance economic
competitiveness, coordinate policies and leverage investment, support existing communities,
and value neighborhoods..
In planning a sustainable future, efforts will be made to change local zoning and land use laws
and regulation that remove barriers to sustainable development for housing, economic
development, transportation and related water, sewer and other environmental quality issues. It
will also mean an intentional effort to elevate the importance of arts and culture in all planning
efforts to create more livable communities.
Opportunities to find solutions by crossing jurisdictional boundaries are enhanced by the current
economic downturn. So too are opportunities to engage more people in arts and culture
throughout the region.
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Page 24
Appendices
Roanoke Art and Cultural Plan Resources and References
Community Plans
City of Phoenix Arts and Cultural Plan, 2008 - 2012
Minneapolis Plan for Arts and Culture (2005)
Portsmouth, NH, Community Life and the Arts (2002)
Tallahassee, FL, Capital Culture (2003)
Edmunds, WA, Community Cultural Plan (2008)
Richmond, VA, Creative Richmond (2009)
Austin, TX, Create Austin, Austin Cultural Master Plan (2008)
Bellingham, WA, Community Arts Forum Strategic Plan 2006 - 2008 (2006)
Salisbury, NC Cultural Action Plan (2008)
Durham, NC Cultural Master Plan (2005)
Tuscaloosa County, AL Culture Builds (2008)
Columbia, MO, Creative Columbia (2006)
Erie County, PA, Erie Spark Cultural Plan (2010) ,
Providence, RI, Creative Providence - A cultural plan for the creative sector (2009)
Charleston, SC, Creating a Cultural Experience in Charleston (2009)
Pasadena, CA, Cultural Nexus: An Action Plan for Pasadena's Cultural Economy (2005)
References
,
Arts and the Economy - Using Arts to Stimulate State Economic Development, National Governor's
Association Center for Best Practices (2008)
Americans for the Arts Creative Industry Report - Roanoke, Virginia (2010)
The Creative Economy - Views from Abroad, Community Arts Network, (2009)
Assets Mapping, Luther Snow (2010)
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Page 25
Creative Placemaking, National Endowment for the Arts (2010)
Greater Philadelphia Cultural Alliance, Culture and Arts Survey Key Findings & Implica~ions (2010)
The Economic Impact of the Roanoke Higher Education Center on the Regional Economy (2010)
Economic Impact of the Arts and Cultural Industry in the Blue Ridge Region of Virginia (2010)
Learning from Others: Benchmarking the Maricopa Region against Other Regions' Efforts to Build a
Vibrant Arts and Cultural Sector (2003)
The Arts Ripple Effect: A Research-Based Strateay to Build Shared Responsibility for the Arts, Fine Arts
Fund (2010)
Knight Soul of the Community - Why People Love Where They Live and Why It Matters: A National
Perspective Report, John S. and James L. Knight Foundation and Gallup (2010)
The Role of Arts and Culture in Planning Practice, American Planning Association (2011)
How the Arts and Cultural Sector Strengthen Cultural Value!? and Preserve Heritage ahd History,
American Planning Association (2011)
How Arts and Cultural Strategies Enhance Community Engagement and Participation, American Planning
Association (2011)
How the Arts and Culture Sector Catalyzes Economic Vitality, American Planning Association (2011)
How Cities Use Parks for ... Arts and Cultural Programs, American Planning Association (2005)
Examples of Art and Cultural Proarams, Proiects and Best Practices
Neiahborhoods
Paducah Artist Relocation Program www.paducaharts.com
Project Row Houses www.proiectrowhouses.ora
Rochester ARTWalk www.rochesterartwalk.ora
Social and Public Art Resource Center www.sparcmurals.ora
Village of Art and Humanities www.villaaearts.ora
West End/Clingman Avenue Revitalization Project www.handmadeinamerica.ora
Walker Open Field http://bloas.walkerart.ora/openfield2011/
"
california Community Foundation Grant making http://www.calfund.ora/receive/arts.php
The City of Philadelphia Mural Arts Program http://muralarts.ora/
Caponi Art Park, Eagan, MN, http://www.caponiartpark.ora/
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Page 26
smART Ventures, Small grants to widen arts and culture participation,
http://www ,seattle. QOV / arts/fu nd i nQ/smart ventu res. as p
City Arts, Enriching Neighborhoods through Art, Washington, DC, http://citvartsdc.orQ/
LifelonQ LearninQ
Artists for Humanity Youth Apprenticeships www.afhboston.com
Community/Schools Partnership for the Arts
http://sarasotacou ntvschools. netld epartments/cu rricu I u m/defau It. aspx? id =3496&te rm s=c-spa
Project LEAP www,cceflorida.orQ
AspirationsNoung Artists www.vavainc.com
Community Stepping Stones www.communitvsteppinQstones.net
Oak Hammock at the University of Florida www.oakhammock.orQ/partner.html
Studio in a School www.studioinaschoo/.orQ
Elders Share the Arts http://www,elderssharethearts,orQ/
Cultural Alliance of York County Artist in Schools Residencies http://www.startsomethinQ-aie.orQ/
Bay Area Video Coalition, Civic minded application of technology to art, education and social change,
http://bavc.orQ/
Economic Development
Glassworks Galleries, Studios, Offices, Live-Work Spaces www.louisvilleQlassworks.com
Indianapolis Cultural Trail www.indvculturaltrail.orQ
Massachusetts Bay Transit Art Transit Program www.mbta.com/insidethetlartproQram.asp
Peekskill Open Studios http://www.peekskillartists,orQ/open studios
Arts District of Dallas Art Cart http://www.oneartsplaza.com/arts/artcart.html
Crane Building, Redevelopment for Creative Businesses and Artists, www.cranearts.com
Sanctuary Lofts, Revitalization for loft apartments and studio rentals, www.sanctuarvlofts.com
New Orleans Jazz and Heritage Festival, www.noiazzfest.com
Willoughby 'windows, Ad Hoc Art, Vacant stores to a street art gallery, http://adhocart.orQ/site
Art Prize, Grand Rapids open art contest, www.artprize.orQ/
Culinary Art, Brooklyn, http://www.nvtimes.com/2009/02/25/dininQ/25brooklvn.html
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Page 27
Ybor City, Neighborhood revitalization, http://www.vbor.orq/
Collaboration
Worcester Cultural Coalition Collaborative Programming www.artsworcester.orq
United Arts Fund Drive of Catawba County http://www.artscatawba.orq/artfund.html
Artsopolis Online Guide to Arts and Culture www.artsopolis.com
Santa Barbara Sister Cities Exchange http://www.sbpvsistercitV.orq/sbpv006.htm
Greater Baltimore Cultural Alliance Collaboration http://www.baltimoreculture.orq/
Santa Fe Gallery Association, http://www.santafeqalleries.netl
Berkshire Creative, http://berkshirecreative.orq/
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Arts and Cultural Survey Synopsis
Arts and Cultural Survey Summary Analysis
Background
The City's Planning and Economic Development Departments with input from the
Roanoke Arts Commission designed and distributed a two part survey to obtain information from
area residents, visitors and arts and cultural organizations about their involvement, preferences,
and perceptions of various arts and cultural activities and venues in Roanoke. The survey
consisted of 26 questions, and incorporated a combination of multiple choice and open-ended
questions and ratings. The first section asked 17 questions of respondents about their arts and
cultural preferences and their opinions about local government support for arts and culture. This
section included demographic and income questions so that survey responses could be analyzed
and compared according to a variety income, geographic and demographic groupings. The
second section asked 9 more focused questions to artists, gallery owners, and the administrators
and board members of arts and cultural organizations about their economic outlook and opinions
about opportunities for collaboration.
The survey process was initiated at the Henry Street Heritage Festival on September 25,
2010 and the SunTrust Big Lick Blues Festival on October 1,2010. An email blast and press
release announced that the survey was available on line at the City's website and in paper form at
the City's library branches and upon request, and at several arts and cultural venues. The survey
was mentioned in articles in both The Roanoke Times and Roanoke Tribune as well as through
interviews with local broadcast media. The Office of Communications sent the survey link out
via "My Roanoke" and to employees. The survey was also made available to the students at the
City's two high schools.
Survey Findings
A total of 1217 people responded to the survey using Survey Monkey. 50.8% of the respondents
gave a zip code within the City, and 92.5% described themselves as residents of the Roanoke
area. Overall, the household income ranges given by respondents correspond well with those of
the metropolitan area. The median income of the Roanoke MSA is $62,800 according to the US
Department of Housing and Urban Development, and 49.6% of the respondents said that their
annual household income was $60,000 or more. 45.4% of the respondents from within the City,
where the median household income in 2008 was $37,089 according to the Census Bureau's
American Community Survey, listed their annual household income as $60,000 or more. The
survey respondents from within the City tended to represent households with above the City's
median income.
Most important community offerings The City'sH~storic Farmers Market, natural areas and
greenways, festivals were named as the City's most important community offerings among all
Draft 08-09-2011
Page 29
groups (all respondents, City residents, youth, artists, and African Americans). When asked an
open ended question to identify where one would go for a "cultural experience" in Roanoke,
more than 50 local and regional attractions were named. 54% of respondents named one of the
community's museums, with the Taubman Museum being named by 41.6% of the respondents.
These results indicate that local residents and visitors strongly associate Roanoke with its historic
downtown and environmental amenities, and that both residents and visitors find a wide variety
of cultural attractions available to attend in this area.
Artistic preferences Questions asking respondents to identify their preferences for musical,
performing and visual arts were equally varied. Only theater and stage plays were named as
"most important" to more than half of the respondents. Some variation was found among the
subgroups. A majority of artists, gallery owners and those associated with arts and cultural
organizations found painting to be a "most important" art form to them; half of the youth found
performance art to be a "most important" visual art form; and nearly three-fourths of African
Americans responded that gospel or spiritual music and jazz are "most important" forms of
music (overall jazz was listed as the most important form of music).
Improving event attendance Three responses to the question about what would cause you to
attend cultural events more frequently rose to the top: more interesting or relevant events; more
information about events; and better parking or access for events. The Roanoke Times was listed
as the overall leading source of information by every group, and by 38.2% of all respondents.
The next leading source, listed by only 13.9% of all respondents, was social media (Facebook,
Twitter, etc.). However, youth and artists, gallery owners and those associated with arts
organizations listed social media more frequently (18% and 25.7% respectively). These
responses reflect a need for improved ways to get the word out about arts and cultural events and
activities; a need to develop events and activities that respond better to the Roanoke area's
increasingly diverse population; and a need to make people aware of how and where to park at
events.
Importance of arts and cultural offerings 94.1 % of the respondents indicated that it is important
or very important to have arts and cultural offerings in Roanoke. This sentiment was nearly
uniform across all groups of respondents.
Local government support 88.9% of respondents replied that it is important or very important for
local government to financially support arts and cultural activities in Roanoke. Again, support
was nearly uniform across all groups, including only those who reside in the City. Respondents
expressed support for assisting many types of arts and cultural activities, with festivals and
community events being selected on 65.2% of the surveys. Activities named on more than 40%
of the responses were support for museums, arts and cultural organizatIons, youth programs and
marketing.
Economic outlook Artists, gallery owners and arts and cultural organizations were queried about
changes in income since 2007. Of those who have income from grants, endowment earnings,
corporate donations and sponsorships and individual contributions, a majority indicated lower or
substantially lower income from these sources since 2007. More than 40% report declines in
ticket sales and memberships. At the same time, 69.7% indicated that they expect next year's
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Page 30
budget to be about the same or higher. More than half (56%) plan to increase marketing, and
more than 40% plan to increase the number of grant applications or make additional asks of the
community. These responses indicate opportunities for collaboration and coordination of
marketing, grant writing and fund raising activities. More than two-thirds (68.9% and 68.4%) of
the respondents expressed an interest in cooperative marketing and promotional activities with
other organizations.
Support for arts and cultural organizations Funding for general operating costs was listed as the
most important need by a large majority (76.4%) of the artist, gallery owner and arts and cultural
organization respondents. Slightly more than half (52.9%) identified programming grants as
important to building their capacity. The top three types of City government support selected by
respondents were operating grants (72.9%), marketing for the area (68.1 %), providing space for
exhibitions and performances (55%) and eliminating the admissions tax (43.7%). Besides being
an indication of the economic times, these responses suggest a need for the City to reconsider the
purposes for which it distributes arts and cultural funding and supports exhibitions and
programming. Although the City itself is financially challenged and it expends far more in arts
and cultural program funding than it collects from the admissions tax, these responses also pose a
challenge to reconsider the way the City applies the admissions tax and the ways that the
organizations collect it.
Conclusions
The arts and cultural survey provided an opportunity for a large number of area residents and
visitors to provide input to the arts and cultural planning process. A copy of the overall survey
results follows this summary. The raw data is available for further analysis by contacting the
City of Roanoke's Department of Planning, Building and Development at (540) 853-1730 or
planning@roanokeva.gov.
!
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Glossary of Terms
,
Actions - Measurable steps to implementthe plan.
AIR - Art In Roanoke, is a project of the City of Roanoke's Percent for Art Program, established
to provide public art in city neighborhoods and public places to reflect the community's vibrancy
and heritage. Since 2002 the City of Roanoke has designated 1 percent of funds for certain
capital projects to purchase or display art in the city. The program is overseen by the Roanoke
Arts Commission. The public art program is guided by Art for Evervone the city's first public art
plan adopted by City Council in 2006.
Art, Artist - For purposes of this plan references to art and artists are intended in the broadest
sense to include visual, performing, musical, writing-and the creation of any beautiful or thought
provoking work. Culture can be defined as the arts as well as the intangible shared beliefs, ,
values, and practices of a community
Busking - The practice of artistic performances in public places for gratuities. People who
engage in busking are referred to as street performers, street corner performers, minstrels,
bards and troubadours.
Comprehensive Plan - Cities in Virginia are required to adopt and maintain a plan for the
development of the territory within its jurisdiction in order to meet present and probable future
needs and promote the health, safety, morals, order, convenience, prosperity and general
welfare of its inhabitants. Roanoke's comprehensive plan is entitled Vision 2001-2020-
Planning for Roanoke's future economic development, neighborhoods and quality of life. The
Arts and Culture Plan is an amendment to that original plan.
Creative Sector - For the purposes of this plan references to the creative sector are intended to
include a wide range of economic activities which are concerned with the generation or use of
knowledge and information, such as advertising, architecture, art, crafts, design, fashion,
publishing, research, software, radio and TV.
Culture - For the purposes of this pla'n references to culture or cultural activities are intended to
mean the arts as well as the intangible shared beliefs, values, symbols and practices of the
Roanoke community.
Policy approach - Community values used to develop the policies.
Policies - Guidelines to be used when evaluating investments, actions, proposals, projects and
programs.
Strategic Initiative - Strategic Initiatives are key concepts of the plan and ideas that emerged as
strategies for immediate action.
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Page 32
Acronyms with complete organizational names
AC = Arts Council of the Blue Ridge
ACO's = Arts and Culture Organizations
CC = City Council
CCS = Council of Community Services
CHS = Community High School
CM = City Manager
CofC = Chamber of Commerce
CVB = Convention and Visitors Bureau
CU's = Colleges and Universities
DRI = Downtown Roanoke, Inc.
ED = Economic Development Department
FA's = Funding Agencies
GC = Greenway Commission
LA's = Local Artists
P = Economic Development Partnership
PB&D = Planning Building and Development
P&R = Parks and Recreation Department
PW = Public Works Department
RAC = Roanoke Arts Commission
RCPS = Roanoke City Public Schools
RLD = Roanoke Library Department
RHEC = Roanoke Higher Education Center
RVARC = Roanoke Valley Allegheny Regional Commission
RNA = Roanoke Neighborhood Advocates
SC = Roanoke Valley Sister Cities
UWRV = United Way of Roanoke Valley
J
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Page 33
Roanoke Arts and Cultural Partner Organizations
American Guild of Organists, Roanoke Chapter:
St.John's Episcopal Church One Mountain Ave.
Roanoke, VA 24016
540.393.9391 or 540.427.2820 or 540.798.9584
The Arts Council of the Blue Ridge
20 East Church Ave.
Roanoke VA 24011
540.342.5790
www.theartscouncil.org
The Athenian Society for the Arts and Sciences:
P. O. Box 8143
Roanoke, VA 24014
540.892.5616
Betty Branch Sculpture Studio & Gallery
123 Norfolk Avenue, P. O. Box 1122
Roanoke, VA 24006
540.344.4994
The Binaba Shop
120 Campbell Avenue
Roanoke, VA 24011
540.345.7064
www.binabashop.com
Blue Ridge PBS
1215 McNeil Dr. S.W.
Roanoke, VA, 24015
540.344.0991
http://www.blueridoepbs.oro
Blue Ridge Potters Guild
4705 Colonial Ave., SW,
Roanoke, VA 24018
540.772.1669
www.blueridoepotters.com
Center for the Arts at VA Tech
250 Main Street Suite 312
Blacksburg VA 24060
540.231.0856
www.artscenter.vt.edu
Commonwealth Coach and Trolley Museum, Inc.
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Page 34
10 27th Street, S. E.
Roanoke, Virginia 24014
540.342.2383
www.commonwealthcoach.com
Community High School and Marginal Arts Festival
PO Box 2104
Roanoke, VA 24009
540.345.1688
www.communitvhioh.net
Council of Community Services
P.O. Box 598
502 Campbell Ave. SW
Roanoke, VA 24016
540.985.0131
cou ncilofcom m un ityservices. org
Downtown Roanoke, Inc.
213 Market Street
Roanoke, Virginia 24011
540.342.2028
www.downtownroanoke.oro
EventZone
P.O. Box 8276
Roanoke, VA 24014
540.342.2640
www.EventZone.orQ
www.roanokefestival.oro
Frame 'N Things and The Gallery
3215 Brambleton Avenue
Roanoke, VA 24018
540.342.6671
www.framenthinos.com
Gallery 108
108 Market St.
Roanoke, VA 24011
540.982.4278
www.oallerv108.biz
Gamut Theatre Company
540.380.3168
www.ganuttheatre.com
Greene Memorial Fine Arts Series:
402 Second Street, SW
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Roanoke, VA 24011
540.344.6225
www.omumc.oro/finearts
Grandin Theatre Foundation:
1310 Grandin Road, SW
Roanoke, VA 24015
540.345.6177
www.orandintheatre.com
Harrison Museum of African American Culture
One Market Square, SE
Roanoke, VA 24011
540.345.4818
www.harrisonmuseum.orq
Historical Society of Western Virginia:
One Market Square, SE, 3rd Floor
Roanoke, VA 24011
540.342.5770
www.history-museum.orq
Hollins University
P.O. B,ox 9583
Roanoke VA 24020
540.342.6000
www.hollins.edu
Kirk Avenue Music Hall
22 Kirk Avenue SW
Roanoke VA 24011
www.kirkavenuemusic.com
Jefferson Center - Shaftman Performance Hall:
541 Luck Avenue, Suite 221, SW
Roanoke, VA 24016
540.343.2624
wWw.ieffcenter.orq
Jefferson College of Health Sciences
920 S. Jefferson Street
Roanoke, VA 24016
(540) 985-8483
www.ichs.edu
League of Roanoke Artists
P. O. Box 20634
Roanoke, VA 24018
540.366.4410
www.leaqueofroanokeartists.orq
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LinDor Arts
304 First St.
Roanoke VA 24011-1902
540.400.8442
The Market Gallery
23 East Salem Ave.
Roanoke VA 24011
540.342.1177
www.marketgalleryroanoke.com
Mill Mountain Zoo
P. O. Box 13484
Roanoke, VA 24034
540.343.3241
www.mmzoo.orq
Mill Mountain Theatre
One Market Square
Roanoke VA 24011
540.342.5740
www.millmountain.orq
Opera Roanoke
One Market Square, SE
Roanoke VA 24011
540.982.2742
www.operaroanoke.org
Olin Hall Galleries at Roanoke College
Olin Hall Galleries
Salem, VA 24153
540.375.2332
www.roanoke.edu/finearts/qalleries
O. Winston Link Museum
101 Shenandoah Ave NE
Roanoke, VA 24016
540.982.5465
www.linkmuseum.oro
Radford University
801 East Main St.
Radford, Virginia 24142
540-831-5000
www.radford.edu
Roanoke Arts Commission
117 Church Avenue
Roanoke, VA 24011
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540.853.5652
www.roanokeva.oov/publicart
Roanoke Ballet Theatre
1'318 Grandin Road
Roanoke, VA 24015
540.345.6099
www.roanokeballet.comrbtoffice@roacox.com
Roanoke Children's Theatre
P.O. Box 4392
Roanoke VA 24015
540.309.6802
www.roanokechildrenstheatre.org
Roanoke City Public Libraries
705 South Jefferson Street
Roanoke,VA 24016-5191
540.853.2476
www.rvl.info
www.roanokeva.qov/library
Roanoke City Public Schools
40 Dougla~ Ave. NW
Roanoke, VA 24012
540.853.6051
www.roanoke.k12.va.us
Roanoke Civic Center
710 Williamson Rd.
Roanoke VA 24016
540.853.5483
www.roanokeciviccenter.com
Roanoke College
221 College Lane
Salem, Virginia 24153
540.375.2500
www.roanoke.edu
Roanoke Higher Education Center
108 North Jefferson Street,
Roanoke, VA 24016
540. 767.6161
www.education.edu
Roanoke Regional Chamber of Commerce
210 S. Jefferson St.
Roanoke, VA 24011-1702
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540.983.0700
www.roanokechamber.orq
Roanoke Regional Partnership
111 Franklin Plaza, Suite 333
Roanoke, VA 24011-2111
540.343.1550
www.roanoke.org
Roanoke Valley-Alleghany Regional Commission
P.O. Box 2569
Roanoke, VA 24010
540.343.4417
www.rvarc.org
Roanoke Valley Convention & Visitors Bureau
The Roanoke Valley Convention & Visitors Bureau
101 Shenandoah Avenue NE
Roanoke, VA 24016
540.342.6025 or 800.635.5535
www.visitroanokeva.com
Roanoke Valley Greenways
P.O. Box 29800
Roanoke, VA 24018 USA
540.387.6060
www.qreenwavs.oro
Roanoke Symphony Orchestra:
541 Luck Avenue, SW Suite 200
Roanoke, VA 24016
540.343.6221 or 866.277.9127
www.rso.com
Roanoke Valley Community Band
4107 Woodvale Dr
Roanoke, VA 24018
540.774.8885
Salem Museum and Historical Society
801 East Main St.
Salem VA 24153
540.389.6760
www.salemmuseum.orq
Second Helpings Gallery
P.O. Box 11525
Roanoke VA 24022
540.777.4561
www.2ndhelpinqs.orq
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Science Museum of Western Virginia
One Market Square, SE
Roanoke VA 24011
540.342.5710
www.smwv.orq
Showtimers of Roanoke Valley
P.O. Box 21226
Roanoke VA 24018
540.774.2660
www.showtimers.orq
Signature 9 Gallery
301 S. Jefferson St.
Roanoke VA 24011
540.342.0703
www.siqnature9qallerv.com
Southwest VA Ballet Co.
PO Box 3275
Roanoke VA 24016
540.387.3978
www.svballet.orq
St. Johns Episcopal Church - Music on the Corner
Jefferson at Elm P.O. Box 24002
Roanoke VA 24002
540.343.9341
www.stjohnsroanoke.org
Studio Roanoke:
30 Campbell Avenue
P.O. Box 1749
Roanoke, VA 24008
540.343.3054
www.studioroanoke.org
The Studio School
1104B Brandon Ave.
Roanoke, VA 24015
540.344.5404
www.thestudioschool.biz
Taubman Museum Of Art
110 Salem Avenue SE
Roanoke, VA 24011
540.342.5760
www.taubmanmuseum.orq
Virginia Museum of Transportation
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Page 40
303 Norfolk Avenue
Roanoke, VA 24016
540.342.5670
www.vmt.oro
Virginia Tech School of Medicine and Viroinia Tech Carilion Research Institute
2 Riverside Drive
Roanoke, VA 24016
540.526.2059
www.vtc.vt.edu
Virginia Polytechnic Institute and State University
210 Burruss Hall
Blacksburg, VA 24060
540. 231.6000
www.vt.edu
Virginia Western Community College
P.O. Box 14007
Roanoke, VA 24038-4007
540.857.8922
www.vccs.edu
Virginia Gentlemen Barbershop Chorus
P. O. Box 1725
Roanoke, VA 24008
540.725.4452
www.vaoents.oro
Western Virginia Foundation for the Arts and Sciences
Center in the Square
One Market Square, SE
Roanoke, VA 24011
540.342.5700
www.centerinthesauare.oro
Wilson Hughes Gallery
117 Campbell Ave SW
Roanoke VA 24011
540.529.8455
www.wilsonhughesgallery.com
The Eleanor D. Wilson Museum at Hollins University
P.O. Box 9679
Roanoke, VA 24020
540.362.6532
www.hollins.edu!news-events!museum!index.htm
WVTF Public Radio'
Draft 08-09-2011
Page 41
3520 Kingsbury Lane
Roanoke VA 24014
540.989.8900
www.wvtf.org
Young Audiences * Arts for Learning * Virginia:
5577 Westbriar Court
Roanoke, VA 24018
540.725.9240
www.vav.orq
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Page 42
Roanoke Arts and Cultural Funding, 2002 - 2011
$3,~QQ~ooO
$3, QOO, 000
$2;500,000
$2;000; 000
$t,~OO,Ooo,
$1,OQO,000
$5QO,000
$0
AAsand Cultural Funding Support
City of Roanok~'
2002 2003 2004 2005 2006 200720082009 20t02011
.......C~pit:il Fund,s' -+-C:)perc:l~'1gFuI1PS
Capital Funds- Funds expended to purchase or construct capital assets. Typically, these funds
are applied to purchase of art and!or the construction of a building or facility. Examples include
funds provided for the construction or renovation of museums and the percent for art allocations
made in conjunction with city capital projects.
Operating Funds - Funds expended to purchase programs or activities. Typically these funds
are applied to support specific events, exhibitions, performances, educational programs or
services offered by arts and cultural organizations. Examples include funding to support the
Henry Street Festival or the Science Museum of Western Virginia's "Science on the Go"
program.
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Page 43
Possible Actions as generated from public meetings and focus groups
Possible Actions Gathered from meetings with artists, arts and cultural organizations, the general public,
higher education institutions and the Roanoke Arts Commission during meetings held in 2010 and 2011.
These ideas and comments are the sources of the actions and policies for the Arts and Cultural Plan.
While not all suggestions are actionable or included as action items, all can be considered during future
updates to the Arts and Cultural Plan.3
~ ,
. Need mechanisms in place to bring people out of various silos
. The Arts Commission should develop a program of touring artists to go into the schools
. Need a facility where young graduates get sliding scale housing and studio space (Art Space model)
. Mentorship program - young artists and professionals
. Sales tax breaks for artists
. Arts not marginalized in the schools
. More organic arts offerings - street performers, grass roots
. Tie in the medical industry, relationship between trauma and arts - art therapies, VCU has an arts in
hospitals program
. Clearinghouse, consolidated calendar
. Operate more as a region
. Thriving performing arts in high schools
. Broader draw - don't be a default arts destination but be know for something and be a source of
citizen pride
. Taubman more plugged in throughout the community
· Progressive arts programming - everything from the Taubman to live, organic art not following the
norms
. City supported juried art facility like the McGuffey Center in Charlottesville
. Inclusion
. Transportation
. Sustainable plan - funding
. How can arts and culture work with the higher-ed. community?
. Recruit and retain artists - build population of culture
. Advocacy and measurement
· Community assets planning - help ID existing assets to maximize the use of what we have (Luther
Snow)
· Part of the plan should include how the value of the arts are represented in economic development, is
government investing sufficiently and correctly?
. COlleges need to promote what they are doing
· Colleges could share writers, artists in residence and use city venues
· Create a mission to get people to live here
· Higher ed could have open labs for students
· Program in NYC provides instruments and spaces for youth education, taught kids how to use public
transportation
· The necessity of art - where we meet other's insights, it is the basis of community, art as a meeting
place
· Check Virginia Foundation for the Humanities - programs on culture and violence
· Regional academy of arts and culture - VWCC role?
· Charter School opportunity
· Develop a grant program to bring artists from colleges into schools and community
· Work study programs might have federal $$ for the above
3 Items are listed as generated by participants
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Page 44
. St. Paul Minnesota enacted an ordinance which brings artist to the table as paid consultants in all
planning processes. Look at this and similar ordinances that embed artists in planning and
development.
. Minnesota passed an amendment that adds % % to sales tax for arts and culture and environmental
support.
. Bristol England made a mistake when they turned the harbor area into a cultural district because it
became an "entertainment" district rife with bars and noise which are driving the residents out.
. Melbourne Australia does a good job of supporting individual artists through festivals, artists'
residencies and live/work spaces for artists. It has developed critical mass areas with lots of people
and events.
. Scottish Arts Council has printmaking and sculpture workshops in various locales that provide open
access to shared equipment and encourages citizens to engage with and learn from working artists.
The artists in turn provide beginner classes.
. Isle of Mann and Minx National Heritage area takes a holistic approach with "hybrid" artists.
. Renew Newcastle in Australia - artists signed short term leases so when a business wanted a space
they moved on to new spaces. (Many in the audience did not like this idea of constantly displacing
artists and thought it did not respect them as artists.)
. Walker Open Field - good example of temporary art space where anything can be added.
. Blacksburg Experiential Gallery as part of this project - map of joy and pain
. In London Olympic Stadium - model program of an artist and curator in residence where they served
as "cultural translators" during the changes to the community.
. LA Poverty Project - an artist engaged the pain of the community.
. Art as a facilitator.
. Art is also about disruption or bringing forth work that promotes healing. Art should make you a little
uncomfortable.
. The cultural side of arts and culture should be about neighborhoods and not just focus on activities
that draw tourists. Small events that build strong neighborhoods are important.
. Art is about inclusiveness and should be emphasized in terms of bringing art into communities and to
those who cannot access art. You need to be proactive.
. Art can address issues in the community.
. Art isa different way of knowing ourselves and the places we live.
. Animating Democracy of Americans for the Arts is a good example of using the arts to generate
conversation.
. Provide artists with lower interest loans to secure housing and work spaces.
. Hold unmediated conversations among artists and community.
· Invest in people rather than real estate.
· Watch rather than ask questions - go to events and experience the culture.
· Formulate a continual working group of artists, planners and neighborhood reps to implement the
plan.
· Assessment can be the enemy of innovation and risk taking. Do not always pursue the safe and the
norm.
· Build walkway between arts venues. Make it easy for people to gain access
· Coordinate the message of the arts -marketing-measure impact
. Create a sense of investment among donors
· Promote sense that more is better-opportunities for diversity
. Joint events
· More collaboration
. Joint ticketing
. Joint Marketing
. Better communication with planning calendars
. Listening to our community
· Look at other cities of our size and demographics
· Rethink City support areas
· Redefine sustainability
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. Rethink our priorities in supporting the arts
. Make some hard decisions
. Cross promote/merge/think globally
. Comprehensive Arts Education in Schools
. Comprehensive wrap around app. To arts educ.
. Deep discounting use of city facilities to arts org.
. One strong community calendar - ARTS Council is not user friendly
. Fund sustainable orgs only
. Go regional
. Adopt the Blue Ridge Mtn. of Virginia for everything
. Develop marketing strategies through the CUB
. Roanoke should be the center of the arts and cultural community in Virginia's Blue Ridge Mountains
. Allocatit;lg funds based on attendance
. Allocate based on potential
. Thinking like a tourist destination
. Uniform marketing through the RVCVB
. Define most likely assets that will bring tourist to Roanoke
. Funding adequately to find a more balanced way to weigh each organization
. Evaluate each organization by the (rest) commitment of funds (payment in lieu of taxes)
. Coordinate programs through the Roanoke Valley Acts
. Determine funding
. Festival Planning coordinated (time, place)
. Determine funding based on potential for dollars coming to valley destination
. Festival planning coordinated (Time/place)
. Integrate art with public works/construction
. Encourage are/music in every neighborhood
. Explore opportunities for mergers
. Eliminate admission tax on nonprofits events
. CVB markets City as arts/culture destination
. Joint membership across institutions - pay one family members for year
. Building the brand by showcasing the people and organizations
. Strategically creating connections visitors experience to arts events
. Neighborhood arts investment - creative place fund
. Regional Brand (not just city)
. All demographics/neighborhoods "Know"
. Vision test all products, services, etc
. "Kill your darlins"
. Paradoxical mindset A&C and a Business
. Create operating reserves (endowments, foundations)
. Single strong community calendar web based and user friendly
. Promote events
. Write to your legislature
. Approach different organizations
. Combine efforts
. Co-operate
. Better social calendars/city magazine is unorganized and Roanoke Times doesn't really offer more
than weekly schedule.
. More collaboration-economies of partnering-joint ticketing
. Sharing resources - share CPAs legal services
· More innovation in operations-let the Regional Partnership take over marketing of Arts as they have
done with the "outside". I think they would be receptive to that idea
. Have a joint regional school arts program that can deliver arts program throughout area
. Collaborative marketing
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. City Wide "Curtains up" kick off for new seasons
. Joint ticketing for all events
. Collaborate
. Support other programs
. Embrace the differences
. Public school programs with art organizations
. Create a manageable events calendar
. Working with other calendars
. Fund cultural organizations
. Coordinate festivals-clearinghouse
. Cooperative marketing
. Work together
. Develop a shared calendar
. Coordinate events
. United request for funding support from community
. Direct admission taxes towards marketing
. Minority inclusion in the arts
. Incorporate performing arts into major festivals
. Diversify the definition of "the arts" that's presented to the public
. Central ticketing for local arts organizations
. Main cultural events calendar
. Facebook of cultural events
. Advertise with school (e/hi) level- teens have money
. Cross collaboration and cooperation
. Ask for outcomes from grant awards
. Allow arts organizations to use CC w/discount (subsidy
. Need to work together and combine all of our resources
. Need to promote Arts and Culture better and really concentrate on getting the word out about all the
positives that come with Arts and Culture
. Need to get the Community's support on all Arts and cultural Projects
. Promote value of arts culture to the community
. Work together as much as possible to cross-promote orgs.
. Seeking funding from governments in a United Way
. Establishing groups of organizations and reduce overhead
. Organizing a United fund effort to approach/involve business
. Combine marketing
. Deciding what the public wants
. Cooperative marketing
. Audience building/education
. Increased funding fro infrastructure/capital improvements
. Have a conversation about IF advocacy=impact
. Understand difference in entertainment and art
. Develop a mechanism of support for collaboration
. Encourage an environment of support for cultural organizations
· Encourage businesses to support all cultural endeavors not just one/special
· Encourage transportation agencies to develop AMTRAK for Roanoke also reliable bussing from in
counties to the city and vice versa
. Incubators
. Collaborative events/programs
. "Grey box" exhibition/performance space
. Regional Financial support for agencies/institutions
. One calendar of events for the City
. Building genuine relationships/partnerships
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. Attending one another's performances
. Bring Arts together-shared space for multiple art forms
. Shared administrative services for non-profits: grant writing, marketing and advertising
. Offer opportunities for youth to mix with older adults
. Fund operating of arts/cultural organizations
. Host more regional/state/national art/cultural competitions
. Merging organizations together
. Keeping a common calendar
. Desegregating cultural activities
. Expand multicultural programming
. Create single museum ticket
. Expand trolley to weekends and larger geographic area
. Exploring funding for maintaining or increasing field trips and hands on learning
. Stop preaching poverty as an excuse for laziness
. Stop Unnecessary competition/Planning
. Add capital projects in the arts
. Add city support for capital projects
. Stop duplicative projects
. Stop funding organization that consistently do not show financial stability: 1 year forgiveness; 2 year-
Cut
. Stop using art organizations as tax collectors
. Stop using administrative taxes to fund art organizations
. Stop perceiving Art Council as speaking for the Art Organization
. Develop Roanoke Valley as the product brand name
. Stop spreading resources to thin
. Stop being cheap
. City should not be marketing itself
. Disjointed competitive event scheduling
. Regarding the city government as a problem
. "Entitlement" support for organizations without a tie to city/regional/states
. Failure to communicate/coordinate
. White, educated survey
. Stop staying silent
. Stop arguing
. Stop expanding programs that don't have a collaborative element
. Stop depending too much on state/government for funding
. Stop Competing festivals, better organization and timing on special events
. Stop admission tax
. Stop having so many art events that they are not inside the Taubman
. Stop myopic programming
. Stop duplicating services
. Stop excluding audiences
. Stop altering traffic patterns/closing streets
. Stop competing events-should plan year round
. 40 days and nights-art should be everyday
. Arts and Cultural groups need to stop working independently
. Curtail the long drawn out battles (example: Victory Stadium)
. Replicating cultural offerings by multiple organizations
. 'Reducing critical staff
. Admission tax
. Real estate tax/fee
. Pushing resources towards doubling or tripling admissions in multiple organizations
. Admission tax
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Page 48
. Funding organizations with limited access
. Stop funding agencies that are not in compliance with the mission or not enhancing the art offerings
of Roanoke
o Admission tax
. Planning for arts/culture in "silos"
. Overlapping programs and activities
. Scheduling too many events on the same day or weekend
. Remove admission tax for museums
. Stop funding organizations that cannot maintain themselves
. Partnerships with VA Tech, Hollins, and other colleges
. Make visible art impacts on economy, and growth
. Staying on the map
. Increasing need and visibility
. Opening our doors for partnerships
. Foster collaborations
. Support education
. Build products that tie into the Blue Ridge area
. Continue being a big supporter of art/culture in the community
. Continue understanding the importance of art and culture
. 40/days/40 nights
. Continue planning for new outdoor amphitheater
. Continue improving downtown venues
. Continue teaching art and music in schools
. Continue joint planning of community events
. Continue giving city grants to non-profits
. Continue funding programs that link to young people and schools
. Continue dedicated funding
. Use the Art's Calendar
. Continue collaborations and consults
. Continue director to director collaboration
. Cooperating with groups
. Continue smaller and diverse festivals
. Continue to build interest in the arts by promoting arts in K-12
. Continue meeting to discuss ways to improve the stability of arts and culture
. Continue to encourage partnerships/collaborations
. Continue to reward those organizations that encourage partnerships/collaborations
. Continue Promoting the arts/cultural aspects of the Roanoke Valley
. Continue Public art
. Continue Supporting museum programming
. Continue Support cultural arts organizations
. Continue Meetings like 'this'
. Continue Learning Arts in the school
. Continue Collaborative programming between organizations
. Meeting with each other after the process
. Continue City grant system for art support
. Continue Support
. Continue Art council, city, county, and facilities to continue to work together
. Continue to seek out input from the community through surveys and forums
. Continue offering higher quality programming
. Continue seeking ways to collaborate
. Continue seeking ways to reduce the costs through partnerships
. Continue coordinating with local school systems
. Continue having this conversation
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Page 49
. Continue to offer access for local supports to include quality youth programming
. Continue collaboration: Programming/Administrative
. City continue to support culture
. Continue to encourage agencies to use CVB and RVCVB as a support making endeavors
. Continue to share services
. Continue youth programs/educational coordination
. Continue public art
. Continue collaborations
. Continue school/student programming
. Continue supporting one another
. Continue to create more opportunities to have collective/collaborative performances
. Continue grant opportunities
. Continued educational programs
. Continue providing fund to arts/cultural programs
. Continue to focus on festivals
. Continue providing great educational programs'
. Continue bringing well known and talented artists to the community
. Continue meeting and providing input to local government
. Continue to collaborate and partner for programming
. Continue collaboration for administrative activities
. Continue to solicit community input
. Continue public art
. Support the struggling artists in small corporations
. Commercialize the small arts and recognize and support each other
. There are people/persons who are constantly doing "art forms", who are never recognized in the very
city-yet others come and prosper and leave. Support the artists in Roanoke from Roanoke.
. Find out and purse and celebrate untapped talent in the city
. When events go on need to advertise better
. Advertise as one big production company
. Better use of facilities that are here by partnering with them
. Look into major and minor feature films
. Make sure all members in the community are included in the plan
. All members of the community especially older feel included
. Meet in different parts of the city
. City and Community art projects in completion
. Think outside the box
. Create a master plan that includes appropriate amphitheatre and no Elmwood Park
. Strongly consider relocating the library
. Serious look at arts education, college level, high school, and elementary school
. Look at creating an arts engine that will bring far more participation than the Taubman ever
envisioned.
. Bring to the vision minority groups of artists/musicians
. More minority group entertainment establishments
. More local TV programming that is art related
. More digital/media supported by local advertisers
. Establish local business relationships with local artists
. Encourage awareness-social media
. Exhibits that reflect the nature of the region
. Community involvement through interactive programs
. Encourage participation at Taubman
. Outreach to non-art patrons
. Low price fund in addition to high price ones
. A true art festival not one that plays on pre-scheduled events
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. Collaborative events -art, theater, and music
. Merchandising and advertising outreach for travel promotion
.. Reach majority of community
. Appreciate how much art is being made in area
. Bring back professional theaters-MMT or another more creative use of market building-interesting old
building downtown
. Promote and encourage quirky-non-institutional "arts and culture". Not all arts and culture come from
buildings, institutions. Appreciate how much library does in community. .
. Create dedicated center for artists to work and display which is a showcase located downtown
. Central clearinghouse for events and general "A" and "C" events
. Promote Roanoke consistently as a city with art
. Incorporate art into market building renovations
. Art school downtown campus; photography/film festival
. Trolley showing public art
. More public art in most public areas
. Find a better venue for city owned art
. Trolley run showing public art
. More public art in most pUblic areas
. Find better venue for city owned art
. Paying local entertainers for festivals
. Find sponsors for street performers
. Finding an effective means to celebrate and publish local achievers in the arts
. Incubator for the arts like for business
. Consolidating the arts interest that compete for funds when too numerous
. Common arts performing and events calendar so that minimize redundancy-consolidation
. Help understanding of age and income demographics capable of supporting the arts/market
opportunity
. Do whatever is necessary to engage the minority population
. Set up interactive projects that make participation likely
. Advertise events more
. Have events in communities in order to expose more people to events
. Lower prices for tickets
. More public transportation
. Asking community what they want
. Use local paper to advertise
. Provide transportation for young people to attend events during school hours
. Nurture the arts
. Think creatively
. Think outside the box
. Steal good ideas
. Think destination-where do you go for culture/arts satisfaction?
. Increase funding for both infrastructure and programs
. Include arts as legislative priority
· Evaluate performance of current arts organiza.tions, economic impact, and education
· Remove admission tax
· Form a purchase center for Arts to buy supplies, materials, etc.
· Charge new projects 1 % of construction costs for public arts
· Focus funds on the "greatest impact" organizations
. Levy a 1 % tax added to sales tax to support arts
. Bringing artists together
· Utilize existing talent and offer it as a voice to the city
. Bridge to national/internet resources
· Branding Roanoke as arts destination
Draft 08-09-2011
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. Support artists as small business within city
. Get involved with Art Space
. Reach out to NEA the foundation and other funding resources
I
o A photography and film festival with education
. Network artist with resources, non-profits, education and community
.A visiting artist program for local public schools
. Get local businesses involved with public art
e Encourage live/work spaces
. Designate an Arts and Cultural district
. Assist in reinstatement of Mill Mountain Theater
. Develop zoning, building, and tax incentives for live/work
. Start surveying the Arts and Cultural efforts statewide and nationally
. Have a hall in Jefferson Center in public building, where local framed arts rotates
. Use Civic Center sign to tell what is happening in that day
. Banners over the streets for festivals
. Mill Mountain Theater-street performance
. Select 3-4 "Focus" -Areas to Build on for Development
. Art and Culture for the next 5 to 10 years
. One design-outdoor sculpture that illustrates the Taubman
. Need some areas or focus that keeps young artists earning income from their art talent
. Set up central clearinghouse calendar of events. Need this for scheduling
. Change to support public art
. Return to 'Art Space'
. Stop bad mouthing
. Stop not even giving artist a true chance
. Stop too many papers and recommendations to get help
. Stop judging the art and never view
. Stop working alone-you can't do everything by yourself
. Stop paying outsiders and local volunteers
. Stop minimizing Street performances
. Stop surveys with no action
. Stop putting art in a box
. Stop making the arts seem so elite
. Don't let lack of funding minimize the vision
. Stop paying out of town artists i.e. actors/musicians/film media
. Stop forcing the place to be artsy
. Stop charging for festivals
. Stop individual art grants
. Stop old habits like 1964 at Festival in the Park
. Stop complaining about the Taubman Museum
. Stop seeing Roanoke as down-trodden, and poor
. Stop funding redundant organizations
. Stop funding surveys, and not paying attention to them
. Stop anything without considering how art can be included: park benches; bike racks; street signs etc.
. Stop thinking of arts as segmented
. Stop nickel and diming artists
. Stop supporting competing arts and help mediate
. Kill amphitheater and other projects draining the funds that can be directed to arts
. 26. Stop thinking art is different from culture
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. Stop thinking that art is only object based
. Careful about putting art in the service of commerce
. Stop taxing
. Stop letting a few make decisions for all
. Stop making events uncomfortable for people
. Stop increasing prices for events in hard economic times
. Quit thinking small
. Less process and more action
. Stop funding ineffective groups and organizations
. Stop charging admission tax
. Stop granting real-estate tax relief
. Stop funding public art and shift funds to programs until funds are greater
. Stop spreading arts all over
. Other art efforts have found that large arts districts fail
. Stop encouraging arts in high rent districts
. Stop planting female ginkgos
. Stop city logo entrance signs
. Stop putting plastic/plexi-glass over park signs
. Stop planting female ginkgos over art parks
. Stop collecting 5 % % ticket tax or at least reduce it
. Stop seeing Roanoke as a city
. Stop harassing street performers
. Support money
. Show case local visual arts
. Meetings through nature
. Art growth in city
. Support the art in city
'. Support WIFI
. Social media efforts
. Free nights of museums
. All culture events should be kept
. Educational outreach to schools
. Film festivals like shadow sox
. Greenway's support
. Farmer's Market building usage
. Forge more links with VT; Hollins University and Floyd County
. Public to market art product
. Wanting to make the City better
. Free trolley service to downtown
. Greenways
. Public art focus
· Social media; AIR; sculptures on greenway; HS bus stops; performance arts; murals for art; SAS
. Continue purchasing art
. Continue supporting art museum
. Having music outside/and encourage collaborative efforts
· Improving diversity of venues
Draft 08-09-2011
Page 53
. Supporting festivals
. Percentage for the arts
. Bringing in artists
. Using different venues for events like Jefferson Center
. Keeping artists in Sidewalk venues
. Getting youth involved and providing transportation to events
. This timeline needs to e kept perhaps beaten
. Support of arts
. Studying arts and their impact
. Display of communication with artisUcommunity
. Public arts increased
. Art In Roanoke
. Free events
. Engaging libraries
. Sculpture along greenways
. Avenues for youth creativity
. Murals
. Performing public arts
. Community dialogue
. Access to facilities
. Provide access to transportation-freeways
. Art school in Roanoke
. Photo and film festivals
. Don't sell alcohol at festivals
. Henry Street Festival and different cultures in Roanoke are not about Henry St.-the cost to attend and
location is too expensive/time of month for people on subsidies. Should take place on Henry St. and
consider time of year.
. Don't create huge infrastructure
. Mural projects matching advocacy groups & businesses
. Low budget artist studios for emerging artists (perhaps through "Arts pace group)
. Media Support
. More murals and small tax tax break for property owners
. 1 % public art not confined to outdoor sculpture, paintings in lobbies, etc.
. Art in the airport
. Vibrant outrageous art
. Send art ambassadors to other cities/locales fund small show of Roanoke Art in other city
. Encourage partnerships between artist - environmentalists - places of faith
. Artist Co-Op, all disciplines (self supported thru memberships & other features)
. Access & resources where artists can all meet (further education)
. Communication w/other artists; tech. information, copyright, continuing education/printing info.
. Communication w/other artists; tech. information, copyright, continuing education/printing info.
. Digital art kiosk in the market area
. Arts clearinghouse (funded, events, profiles/resumes)
. Outdoor exhibitions of children's art
. Role acting-performance art in schools
. Roanoke public stand-initiative from City for early art education
Draft 08-09-2011
Page 54
.
Artist residency program in primary schools
Vision statement must include it is intrinsic to all health
Scrap exchange 501 c; collaborate w/environmental and business groups
City acting as a Iiason to help get artist in vacant store fronts
Micro grants to individual artists and artist groups
Fund projects and/or artists directly, not only thru institutions and agencies
Public events partnered with visual arts
Paint Park (high caliber area where any artist may contribute)
Access for everyone; "free days"-reduced price
Area for artists & musicians not pay to play like Kirk Ave. or Jefferson (WH & Bazaar not real venues;
cut of the door to pay for space)
City dedicate building for use of artists in heart of city; studio space for rent or purc.hase/workshop
space for use of artist rental & for programs for artist
Funding based on good ideas not just status; Create criteria as to who gets funding, not RFP
More support & services for all artists alike
Build accountability into the grand plan
Accessibility to communicate with others & the public not necessary in a gallery (Water Heater is
good example)
Not for profit exhibition space
More all ages music venues around town
Non-alcoholic clubs
Slow this process down
Motion pictures (assistance w/funding; partnerships with city and others like Jefferson & Taubman to
produce things)
Improve infrastructure to facilitate communication and transportation downtown(parking problems)
Don't forget architecture of the City
Garden Clubs as key players
Artists on every building committee
Historic preservation
City as a catalyst for cross collaboration and conversation'
Social events for all directors to encourage conversation
Planning Commission has artists advisory committee
More active on West side of the City - Use Kennedy Park
Create an outdoor park
No new organizations!
Look at the whole city, not just downtown
Identify hub in each neighborhood - build around the hub
Invited to use Kennedy Park - Build on what you have
Roanoke is a segregated City - Good to hear it acknowledged
Challenge is to identify those who have things in common - Invite African American Leaders to
participate in the plan
Don't forget art teachers, music teachers, use student art, display student talent - school system is
focused on the arts
Engage African American Greek organizations
The small for-profit arts sector, including galleries, nightclubs and other
venues who offer live music, dance studios, and the workshop/residences of artists, musicians and
craftspeople need and deserves the city's encouragement How the city regulates, permits and taxes
these entities is essential to their survival, and will encourage or discourage newcomers.
Meet with live music venues to hear their concerns
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Draft 08-09-2011
Page 55
. Controlled busking would add color to downtown, Grandin Village and other neighborhoods, as well
as, provide an additional source of income for musicians and other artists.
. The city could providing easier access to public spaces for indoor and outdoor events from all corners
of the for-profit and non-profit arts and music communities
. More can be done to increase the interaction between for profit and non-profit arts sectors, in addition
to more cooperation within existing non-profit arts community.
. Joint ticketing, marketing and calendars should be extended to the for-profit sector as well
~
Draft 08-09-2011
Page 56
The Roanoke Times
Roanoke, Virginia
Affidavit of Publication
The Roanoke Times
--------------------------------------------------+------------------------
CITY OF ROANOKE, PDV
PLANNING, BLDG., DEV
215 CHURCH RM 166
ROANOKE VA 24011
REFERENCE: 80076514
12722566
"
J'- -,
I NOTl~E OF PUBLIC ,
· ' HEARING
The Council of the City of
Roanoke will hold a public
hearing on Monday, August
1'5, 2011, at 7:00 p.m., or
as soon thereafter as the
matter may be heard, in the
Council Chamber, fourth
floor, in the Noel C, Taylor
Municipal Building, 215
Church 'Avenue, S,W.,
Roanoke, Virginia, to
consider the following:
Amendment of Vision
2001-2020, -the City's
comprehensive plan; to
incorporate as an element
of the plan, an Arts and
Cultural Plan, dated July 21,
2011, as amended at the
Planning Commission public
hearing held on July 21,
,2011, such plan describing
the history of the arts and i
culture in Roanoke, setting,
goals for the arts and
cultural community, and,
recommending actions to I
achieve these goals. :
A copy of the plan is,
'available for review in the:
Office of the City' Clerk,
IRoom 456, Noel C, Taylor
!Municipal Building, 21,5 ;
IChurch Avenue, S,W.'"
Roanoke, Virginia,
, All parties in interest and
:citizens may appear on the
ilabove date and be heard on
,the matter, If you are a
,person with a disability who
needs accommodations for
this hearing"please contact'
the City Clerk's Office, at
853-2541, before noon on'
the Thursday- before the
date of the hearing listed
above, '
GIVEN under my hand this
25th day of July, 2011.
, Stephanie M. Moon, MMC
" City Clerk,
1(12722566)
J_I .
NPH-Arts and Cultura
State of Virginia
City of Roanoke
I, (the undersigned) an authorized representative
of the Times-World Corporation, which corporation
is publisher of the Roanoke Times, a daily
newspaper published in Roanoke, in the State of
Virginia, do certify that the annexed notice was
published in said newspapers on the following
dates:
City/County of Roanoke, Commonwealth/State of
Virginia. Sworn and subscribed before me this
__lD~day of AUGUST 2011. Witness my hand and
:~~~tarY Public
\\11\111111/1/1,
,\ ~ ALA}: "
,,' ~\) ....... ~ ",
~,... ~\.., NOTARy....":11-- ".::.
:: (() : PUBLIC '. -:.
~ * :" REG, #7090930 \ * ~
= : MY COMMISSION: -
- . EXP1R.E.~ . ~ -
~CO .... \{).~(...l/..: ~f
"~-" .' ~...
',''70 . . . . . . . . .' ~" ...'
"'I '/lIWEA LTr\ CJ\: ,,'
'II 1\\'
I"'lill\\
PUBLISHED ON:
07/29
08/05
TOTAL COST:
FILED ON:
374.40
08/10/11
--------------~-----------------------------------+------------------------
~~~~~~~~:~---~---~------------,
Billing Services Representative
&-~\
vi '\~
NOTICE OF PUBLIC HEARING
The Council ofthe City of Roanoke will hold a public hearing on Monday, August 15,2011,
at 7:00 p.m., or as soon thereafter as the matter may be heard, in the Council Chamber, fourth floor,
in the Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., Roanoke, Virginia, to consider
the following:
Amendment of Vision 2001-2020, the City's comprehensive plan, to
incorporate as an element ofthe plan, an Arts and Cultural Plan, dated July
21, 2011, as amended at the Planning Commission public hearing held on July
21, 2011, such plan describing the history 0 f the arts and culture in Roanoke,
setting goals for the arts and cultural community, and recommending actions
to achieve these goals.
A copy of the plan is available for review in the Office of the City Clerk, Room 456, Noel C.
Taylor Municipal Building, 215 Church Avenue, S.W., Roanoke, Virginia.
All parties in interest and citizens may appear on the above date and be heard on the matter.
If you are a person with a disability who needs accommodations for this hearing, please contact the
City Clerk's Office, at 853-2541, before noon on the Thursday before the date of the hearing listed
above.
",j'
GIVEN under my hand this~5thday of July
, 2011.
Stephanie M. Moon, MMC
City Clerk.
Arts and Cultural Plan,doc
Notice to Publisher:
Publish in the Roanoke Times on Friday, July 29 and Friday August 5, 2011.
Send affidavit to:
Stephanie M. Moon, MMC,
City Clerk
215 Church Avenue, S. W.,
Room 456
Roanoke, Virginia 24011
(540) 853-2541
Send Bill to:
Rebecca Cockram
Department of Planning and
Building Development
215 Church Avenue, S. W., Room 166
Roanoke, Virginia 24011
(540) 853-1730
NPH-Arts and Cultural Plan.doc
COMMITTEE V ACANCIES/REAPPOINTMENTS
August 15, 2011
VACANCIES:
Three-year term of office ending September 30, 2011 of Paul Anderson as a member of the
Roanoke Civic Center Commission. Mr. Anderson is ineligible to serve another term of office.
(Council Member Rosen/Nominator)
Three-year term of office of Jay Foster on the Roanoke Valley-Alleghany Regional Comprehensive
Economic Development Strategy Committee ending March 31, 2014. (Non-elected official) Mr.
Foster does not desire to serve another term.
Five-year term of office on the Local Board of Building Code Appeals of Robert P. Wingfield ending
September 30, 2011. Mr. Wingfield is ineligible to serve another term of office. (Council Member
Rosen/Nominator)
REAPPOINTMENTS:
Three-year terms of office of Lutheria Smith and Victoria Cox as members of the Human Services
Advisory Board ending November 30, 2013. Ms. Smith and Ms. Cox have completed partial terms
and are eligible for reappointment.
Three-year terms of office of Thomas W. Ruff, Greg Spangler and Kenny Garrett as members of the
Towing Advisory Board ending October 31,2011.