HomeMy WebLinkAboutCouncil Actions 09-06-11
LEA
39191-090611
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ROANOKE CITY COUNCIL
INFORMAL SESSION
SEPTEMBER 6,2011
9:00 A.M.
EOC CONFERENCE ROOM
ROOM 159
AGENDA
Call to Order -- Roll Call - All Present.
A communication from Mayor David A. Bowers requesting that Council convene in a
Closed Meeting to discuss vacancies on certain authorities, boards, commissions and
committees appointed by Council, pursuant to Section 2.2-3711 (A)(1), Code of Virginia
(1950), as amended. A list of current vacancies is included with the agenda for this
. meeting. (7-0)
A communication from the City Attorney requesting that Council convene in a Closed
Meeting to consult with legal counsel on a specific legal matter relating to pending
litigation requiring the provision of legal advice, pursuant to Section 2.2-3711 (A)(7),
Code of Virginia (1950), as amended. (7-0)
ITEMS LISTED ON THE 2:00 P.M. COUNCIL DOCKET REQUIRING
DISCUSSION/CLARIFICATION AND ADDITIONS/DELETIONS TO THE 2:00 P.M.
AGENDA. NONE.
TOPICS FOR DISCUSSION BY THE MAYOR AND MEMBERS OF COUNCIL. NONE.
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BRIEFINGS:
. Roanoke Civic Center Commission
. Neighborhood Targeting HUD Program
. Economic Development Initiatives/Update
(Held during the 2:00 p.m. Council Meeting)
. Real Estate Review 2011 (WITHDRAWN)
30 minutes
40 minutes
20 minutes
20 minutes
AT 10:56 A.M., THE COUNCIL MEETING WAS DECLARED IN RECESS FOR A
LEGISLATIVE COMMITTEE MEETING IN ROOM 159.
AT 12:08 P.M., THE MEETING WAS RECONVENED FOR CONTINUATION OF THE
INFORMAL SESSION.
. Voting Precincts
20 minutes
AT 1 :01 P.M., THE COUNCIL MEETING WAS DECLARED IN RECESS FOR A
CLOSED MEETING AND WAS TO BE RECONVENED AT 2:00 P.M., IN THE
COUNCIL CHAMBER, ROOM 450, NOEL C. TAYLOR MUNICIPAL BUILDING.
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ROANOKE CITY COUNCIL
REGULAR SESSION
SEPTEMBER 6,2011
2:00 P.M.
CITY COUNCIL CHAMBER
AGENDA
1. Call to Order--RolI Call. All present.
The Invocation was delivered by The Reverend Edward T. Burton, Pastor
Emeritus, Sweet Union Baptist Church.
The Mayor called for a moment of silence in recognition of the anniversary
of the September 11 terrorist attacks on the United States.
The Pledge of Allegiance to the Flag of the United States of America was
led by Mayor David A. Bowers.
Welcome. Mayor Bowers.
NOTICE:
Today's Council meeting will be televised live and replayed on RVTV Channel 3
on Thursday, September 8 at 7:00 p.m., and Saturday, September 10 at
4:00 p.m. Council meetings are offered with closed captioning for the hearing
impaired.
ANNOUNCEMENTS:
THE PUBLIC IS ADVISED THAT MEMBERS OF COUNCIL RECEIVE THE
CITY COUNCIL AGENDA AND RELATED COMMUNICATIONS, REPORTS,
ORDINANCES AND RESOLUTIONS, ETC., ON THE THURSDAY PRIOR TO
THE COUNCIL MEETING TO PROVIDE SUFFICIENT TIME FOR REVIEW OF
INFORMATION.
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THE CITY CLERK'S OFFICE PROVIDES THE MAJORITY OF THE CITY
COUNCIL AGENDA ON THE INTERNET FOR VIEWING AND RESEARCH
PURPOSES. TO ACCESS AGENDA MATERIAL, GO TO THE CITY'S
HOMEPAGE AT WWW.ROANOKEVA.GOV.CLlCK ON THE GOVERNMENT
ICON.
NOTICE OF INTENT TO COMPLY WITH THE AMERICANS WITH
DISABILITIES ACT. SPECIAL ASSISTANCE IS AVAILABLE FOR DISABLED
PERSONS ADDRESSING CITY COUNCIL. EFFORTS WILL BE MADE TO
PROVIDE ADAPTATIONS OR ACCOMMODATIONS BASED ON INDIVIDUAL
NEEDS OF QUALIFIED INDIVIDUALS WITH DISABILITIES, PROVIDED THAT
REASONABLE ADVANCE NOTIFICATION HAS BEEN RECEIVED BY THE
CITY CLERK'S OFFICE.
PERSONS WISHING TO ADDRESS COUNCIL WILL BE REQUIRED TO
CONTACT THE CITY CLERK'S OFFICE PRIOR TO THE MONDAY COUNCIL
MEETING, OR REGISTER WITH THE STAFF ASSISTANT AT THE
ENTRANCE TO THE COUNCIL CHAMBER PRIOR TO COMMENCEMENT OF
THE COUNCIL MEETING. ONCE THE COUNCIL MEETING HAS CONVENED,
THERE WILL BE NO FURTHER REGISTRATION OF SPEAKERS, EXCEPT
FOR PUBLIC HEARING MATTERS. ON THE SAME AGENDA ITEM, ONE TO
FOUR SPEAKERS WILL BE ALLOTTED FIVE MINUTES EACH; HOWEVER,
IF THERE ARE MORE THAN FOUR SPEAKERS, EACH SPEAKER WILL BE
ALLOTTED THREE MINUTES.
ANY PERSON WHO IS INTERESTED IN SERVING ON A CITY COUNCIL
APPOINTED AUTHORITY, BOARD, COMMISSION OR COMMITTEE MAY
CONTACT THE CITY CLERK'S OFFICE AT 853-2541, OR ACCESS THE
CITY'S HOMEPAGE TO OBTAIN AN APPLICATION.
THE COUNCIL OF THE CITY OF ROANOKE IS SEEKING APPLICATIONS
FOR THE FOLLOWING CURRENT OR UPCOMING VACANCIES:
BOARD OF ZONING APPEALS - THREE VACANCIES
(EFFECTIVE JANUARY 1, 2012)
HUMAN SERVICES ADVISORY BOARD - THREE VACANCIES
MILL MOUNTAIN ADVISORY COMMITTEE - ONE VACANCY
ROANOKE ARTS COMMISSION - ONE VACANCY
ROANOKE CIVIC CENTER COMMISSION - ONE VACANCY
ROANOKE VALLEY RESOURCE AUTHORITY - ONE VACANCY
TOWING ADVISORY BOARD - ONE VACANCY
(CITIZEN AT LARGE)
THE CITY OF ROANOKE IS ACCEPTING NOMINATIONS FOR THE 2011
CITIZEN OF THE YEAR. TO OBTAIN A NOMINATION FORM, CONTACT THE
CITY CLERK'S OFFICE OR ACCESS FORM ON THE CITY CLERK'S
WEBPAGE AT WWW.ROANOKEVA.GOV/CITYCLERK. DEADLINE FOR
RECEIPT OF NOMINATIONS IS WEDNESDAY, SEPTEMBER 28, 2011.
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2. PRESENTATIONS AND ACKNOWLEDGEMENTS:
A proclamation declaring the month of September 2011 as Hunger Action Month.
The Mayor presented the proclamation to Pamela Irvine, President and
CEO, Feeding America Southwest Virginia, and recognized John Branson,
a volunteer.
3. HEARING OF CITIZENS UPON PUBLIC MATTERS:
CITY COUNCIL SETS THIS TIME AS A PRIORITY FOR CITIZENS TO BE
HEARD. ALL MATTERS WILL BE REFERRED TO THE CITY MANAGER FOR
RESPONSE, RECOMMENDATION OR REPORT TO COUNCIL, AS HE MAY
DEEM APPROPRIATE.
Robert Gravely appeared before the Council.
4.
CONSENT AGENDA
(APPROVED 7-0)
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE
CONSIDERED TO BE ROUTINE BY THE MEMBERS OF CITY COUNCIL AND
WILL BE ENACTED BY ONE MOTION. THERE WILL BE NO SEPARATE
DISCUSSION OF THE ITEMS. IF DISCUSSION IS DESIRED, THE ITEM WILL
BE REMOVED FROM THE CONSENT AGENDA AND CONSIDERED
SEPARATELY. The Mayor called attention to two requests for public
hearings from the City Manager.
C-1 A communication from the City Manager requesting that Council schedule
a public hearing for Monday, September 19, 2011, at 7:00 p.m., or as soon
thereafter as the matter may be heard, to consider the vacation of a previous
storm drain easement and the placement of a new deed of reservation on City-
owned property in connection with the development of the Riverside Corporate
Centre.
RECOMMENDED ACTION: Concurred in the request.
C-2 A communication from the City Manager requesting that Council schedule
a public hearing for Monday, September 19, 2011, at 7:00 p.m., or as soon
thereafter as the matter may be heard, to consider granting the request of
Newbern Properties, LLC, a public drainage easement across a portion of the
former Countryside Golf Course.
RECOMMENDED ACTION: Concurred in the request.
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C-3 A communication from the City Clerk advising of the resignation of The
Honorable Sherman P. Lea as a City representative of the Virginia Cares Board
of Directors, effective immediately.
RECOMMENDED ACTION: Accepted the resignation and received and
filed the communication.
C-4 A communication from the City Clerk advising of the resignation of Peter
Clapsaddle as a member of the Local Board of Building Code Appeals, effective
immediately.
RECOMMENDED ACTION: Accepted the resignation and received and
filed the communication.
C-5 A communication from the City Clerk advising of the resignation of
James D. Ritchie as a member of the Human Services Advisory Board, effective
immediately.
RECOMMENDED ACTION: Accepted the resignation and received and
filed the communication.
C-6 Annual report of the Economic Development Authority for Fiscal Year
2010-2011.
RECOMMENDED ACTION: Received and filed.
C-7 Reports of qualification of the following individuals:
The Honorable David B. Trinkle as a City representative of the
Steering Committee of the Regional Sustainability Partnership for a
term of office ending June 30, 2013;
Letitia Smith as a member of the Personnel and Employment
Practices Commission for a three-year term of office ending
June 30, 2014;
Stephen S. Willis as a member of the Roanoke Civic Center
Commission to fill the unexpired term of Laura Rawlings ending
September 30,2012;
F. Gordon Hancock as a Director of the Economic Development
Authority ending October 20,2015;
Mark S. Lawrence as a City representative of the Virginia Western
Community College Board for a four-year term of office ending
June 30, 2015;
6
Brownie E. Polly as a member of the Roanoke Civic Center
Commission for a three-year term of office ending September 30,
2014.
RECOMMENDED ACTION: Received and filed.
REGULAR AGENDA
5. PUBLIC HEARINGS: NONE.
6. PETITIONS AND COMMUNICATIONS:
a. A communication from the Commonwealth's Attorney recommending
acceptance of funding from the State Compensation Board for the
Regional Drug Prosecutor Grant; a communication from the City Manager
recommending concurrence and appropriation of funds. Adopted
Resolution No. 39191-090611 and Budget Ordinance No. 39192-
090611 (7-0).
7. REPORTS OF CITY OFFICERS AND COMMENTS OF
CITY MANAGER:
a. CITY MANAGER:
BRIEFINGS: NONE.
ITEMS RECOMMENDED FOR ACTION:
1. Adoption of a resolution to establish a national moment of
remembrance of those persons who lost their lives in the terrorist
attacks 10 years ago on September 11, 2001. Adopted
Resolution No. 39193-090611 (7-0).
2. Adoption of a resolution requesting support of the Governor and
Members of the General Assembly to reverse the $60 million
annual reduction for FY2012 and to eliminate the same in the
FY2013 and FY2014 State budgets. Adopted Resolution No.
39194-090611 (7-0).
At this point (2:42 p.m.), Elder Lea left the meeting.
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3. Adoption of a resolution requesting modification of the Roanoke
Valley/Blue Ridge Parkway Trail Plan Environmental Assessment
to include the eastern extension of the Roanoke River Greenway to
Explore Park as part of a one-year pilot project. Adopted
Resolution No. 39195-090611 (6-0).
4. Acceptance and appropriation of funds for Urban and Community
Forestry Grants from the Virginia Department of Forestry. Adopted
Resolution No. 39196-090611 and Budget Ordinance No.
39197-090611 (6-0).
5. Acceptance of donations from Pathfinders for Greenways and the
Roanoke Valley Greenway Commission, respectively, in support of
the development of the Roanoke River Greenway -- Bridge Street
to Salem connection; and appropriation of funds in connection
therewith. Adopted Resolution No. 39198-090611 and Budget
Ordinance No. 39199-090611 (6-0).
COMMENTS BY CITY MANAGER.
The City Manager announced that the City of Roanoke has received
approximately 3 inches of precipitation and is expecting an additional 2
inches as a result of Hurricane Lee. He advised that the Market Building
Grand Re-Opening Celebration was a success with approximately 2,000
people in attendance throughout the day. He pointed out that the Henry
Street Heritage Festival would be held on Saturday, September 17 in
Elmwood Park and the Light it Up for a Cure Fire Prevention event would
be held at the Roanoke Civic Center on Saturday, September 24. He
advised that the Mill Mountain Star would return to white and would only be
red, white and blue on highly patriotic days.
At this point, the briefing on Economic Development Initiatives/Update
was led by Robert Ledger, Manager, Department of Economic
Development.
8. REPORTS OF COMMITTEES:
a. A communication from Council Member Sherman P. Lea, Chairman,
Audit Committee, recommending approval of certain revisions to the
Council's Travel and Expense Policy. Approved (6-0).
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9. UNFINISHED BUSINESS:
a. Continuation of the matter with regard to a request of the Roanoke City
School Board for approval of the Schools' renewal of the $10 million line of
credit facility with Wells Fargo, National Association. (Matter was tabled
at the August 15 meeting) (Matter continued until later date, while
staff continues to seek a satisfactory solution)
10. INTRODUCTION AND CONSIDERATION OF
ORDINANCES AND RESOLUTIONS:
a. A resolution designating Council Member Sherman Lea as Voting
Delegate and Council Member Anita Price as Alternate Voting Delegate
for the Business Session and Chris Morrill, City Manager, as Staff
Assistant in connection with the Annual Virginia Municipal League
Conference to be held on October 2 - 4, 2011, in Henrico County, Virginia.
Adopted Resolution No. 39200-090611 (6-0).
11. MOTIONS AND MISCELLANEOUS BUSINESS:
a. Inquiries and/or comments by the Mayor and Members of City Council.
Ms. Price reiterated that the Henry Street Heritage Festival would be
held on September 17, commencing at 11:30 a.m., with many
activities throughout the day and evening.
b. Vacancies on certain authorities, boards, commissions and committees
appointed by Council.
AT 4:00 P.M., THE COUNCIL MEETING WAS DECLARED IN RECESS FOR A
CLOSED MEETING IN THE COUNCIL'S CONFERENCE ROOM.
AT 4:41 P.M., THE COUNCIL MEETING WAS RECONVENED IN THE COUNCIL
CHAMBER, MAYOR BOWERS PRESIDING AND ALL MEMBERS OF THE COUNCIL
IN ATTENDANCE, WITH THE EXCEPTION OF COUNCIL MEMBER LEA.
The following individuals were reappointed/appointed by the Council:
Appointed Landon Howard to replace Paul Anderson as a member of the
Roanoke Civic Center Commission for a term of office ending
September 30,2014. City residency was waived in this instance.
Appointed Paige Hodges as a City representative to the Virginia CARES
Board of Directors to replace Council Member Sherman P. Lea.
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Reappointed Kenny Garrett as a member of the Towing Advisory Board for
a term of office ending October 31,2014.
CERTIFICATION OF CLOSED MEETING. (6-0)
12. ADJOURN - 4:43 p.m.
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CITY OF ROANOKE
OFFICE OF THE MAYOR
215 CHURCH AVENUE, S. w., SUITE 452
ROANOKE, VIRGINIA 2401 1-1594
TELEPHONE: (540) 853-2444
FAX: (540) 853-1145
DAVIDA. BOWERS
Mayor
September 6, 2011
The Honorable Vice-Mayor and Members
of the Roanoke City Council
Roanoke, Virginia
Dear Members of Council:
This is to request a Closed Meeting to discuss vacancies on certain authorities, boards, .
commissions and committees appointed by Council, pursuant to Section 2.2-3711 (A)(1),
Code of Virginia (1950), as amended. A list of current vacancies is included with the
agenda for this meeting.
Sincerely,
3f) CV~. ~~
D~~:S
Mayor
---.
DAB:ctw
COMMITTEE V ACANCIES/REAPPOINTMENTS
September 6, 2011
VACANCIES:
Three-year term of office ending September 30, 2011 of Paul Anderson as a member of the
Roanoke Civic Center Commission.
Three-year term of office of Jay Foster on the Roanoke Valley-Alleghany Regional Comprehensive
Economic Development Strategy Committee ending March 31, 2014.
Five-year term of office of Robert P. Wingfield ending September 30, 2011; and unexpired term of
office of Peter Clapsaddle ending September 30, 2013, as members of the Local Board of Building
Code Appeals.
Three-year terms of office ending December 31, 2011 of Joseph F. Miller, William D. Poe and
Diana B. Shepherd as members of the Board of Zoning Appeals.
Unexpired term of office of Taliaferro Logan ending June 30,2014, as a member of the Roanoke
Arts Commission.
Three-year terms of office of Lutheria Smith and Victoria Cox as members of the Human Services
Advisory Board ending November 30, 2011; and unexpired term of James Ritchie ending
November 30, 2012.
Four-year term of office of Laurence Levy as a City representative of the Roanoke Valley Resource
Authority ending December 31,2011.
Unexpired term of office of Richard Walters ending June 30, 2013, as a member of the Mill
Mountain Advisory Committee.
REAPPOINTMENTS:
Three-year term of office of Sergeant Kenny Garrett as a member of the Towing Advisory Board
ending October 31, 2011.
CITY OF ROANOKE
OFFICE OF CITY ATTORNEY
464 MUNICIPAL BUILDING
215 CHURCH AVENUE, SW
ROANOKE, VIRGINIA 24011-1595
WILLIAM M. HACKWORTH
CITY AlTORNEY
TELEPHONE: 540-853-2431
FAX: 540-853-1221
EMAIL: cityatty@roanokeva.gov
TIMOTHY R. SPENCER
STEVEN J. TALEVI
GARY E. TEGENKAMP
DAVID L. COLLINS
HEATHER~FERGUSON
ASSISTANT CITY AlTORNEYS
September 6, 2011
The Honorable Mayor and Members
of City Council
Roanoke, Virginia
Re: Request for closed meeting
Dear Mayor Bowersand Council Members:
This is to request that City Council convene a closed meeting for consultation with legal
counsel; pursuant to ~2.2-3 711.A. 7, Code of Virginia (1950), as amended, on a specific legal matter
relating to pending litigation requiring the provision of legal advice.
With kindest personal regards, I am
Sincerely yours,
~~,~
William M. Hackworth
City Attorney
WMH/lsc
c: Christopher P. Morrill, City Manager
Ann Shawver, Director of Finance
Stephanie Moon, City Clerk
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· 16 Sold Out Shows In
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Broadway Subscriptions
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Major Events
· Cirque du Soleil "Alegria" grosses $1.2 million
· Highest grossing show in Roanoke Civic Center history
· Over 19,000 tickets sold - Highest number of tickets sold to any
event in Roanoke Civic Center history
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· Recipients of the Harlem Globetrotters Gold Money Ball
Award - $108,800 Gross Ticket Sales
· Awarded to venues that break their own records in back-to-
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· Only 5 other venues accomplished that feat this year
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Financials
· Global Spectrum ended FY 2011 within $97,614 of budget
Budgeted loss of $424,858 vs. Actual loss of $522,473
· Number of Events,
- Budgeted 271 vs. Actual 270 Variance of (1)
· Paid Attendance
- Budgeted 273,019 vs. Actual 252,577 Variance of (20,442)
· Comparison to FY,2010
- 2010: 285 events & grossed $1,588,000 in ticket sales
- 2011: 270 events & grossed $1,978,000 in ticket sales
· Increased gross by $390,000 with 15 less events
· A reduction in the budgeted subsidy of $491 ,000
- 470/0 reduction
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Capital Improvements
· Over $6 million is included in the capital
improvements program for capital
maintenance at the Roanoke Civic Center
- In September we will begin the process of
having all mechanical systems (HV AC,
chillers, compressors, etc) upgraded to meet
. current industry standards
- Conduct bi-weekly meetings with Facilities
Maintenance to monitor projects and timeline
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· From the Producers of Walking with Dinosaurs
· Launch of North American tour in Roanoke, VA
· Includes 2 weeks of tech rehearsals
· Working on deal since 'No'vember 2010
· Community Partners: CV,B & Hotel Roanoke:
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Recommendation of
Next Target Area
Roanoke City Council
September 6,2011
HUD Funds
Targeted Revitalization
~~No
.2-
11"")
~1
\
,
,
Counc
i I
consent to proceed
)
1 )
Present a recommendation for the next
target area to City Council
Briefly explain the process of selecting
next target area
the
Purpose of Presentation
)
')
Emergency Shelter
assistance
Grants
(ESG) - homeless
--'
HOME
Community Development Block Grant (CDBG) -
most flexible range of uses, e.g. housing rehab
nfrastructure, administration, programs
nvestment
Partnerships
(HOME) - housing
Allocation = FY 2011-12, approx $2.45 (m
on
Overa
II
ill i
HUD Grants
Various programs that benefit
moderate-income citizens
ow
to
I
Economic Development, e.g
moderate-income citizens
tation
Housing,
nfrastructure, e.g. curb, gutter
new &
rehab
ili
.
jobs for
& sidewalk
I
ow
to
What are-HUD funds used for?
Neighborhood Selection Task Force: In 2002 six
neighborhoods were selected for targeting:
Gainsboro
Hurt Park
Old Southwest
Gilmer
Loudon-Melrose
Washington Park
Previous HUD- policy adopted in 2001, included
targeting funds to one neighborhood at a time
Background
Policy states further research and evaluation
to be done by Staff prior to recommendation
I
ncludes
three target areas
City Council adopted an updated version of
the policy in 2010 upon recommendation from
a citizen Task Force.
Updated HUD Policy
~rf.jI
;,7#
Neighborhoods were the unit of analysis
assessment, but recommendations aren
neighborhood boundary
Analysis of Data was
but not sole factor
for
't by
the basis of assessment,
t~iJ1;
Assessment
of N'eeds AND Opportun
"
t
es
Target areas in updated Policy were selected based
on
Target
Areas of HUD Policy
N
A
C,' Circles show approximate target areas.
. Specific geographic boundaries will be
determined after a more detailed
planning process.
, --<
HUD p~li'~y=T~sk Force:==il
Recommendations for Future Target Areasll
~.,~~,T :\:;~~~-i~-~'=-'-
Housing Partnership (Habitat,~RRHA, TAP,
RTR) are using 2011-12 funds in:
Morningside
Mountain View
.-J
Housing inv~stments in Hurt
are winding down
Park target area
Fiscal Year 2011-12,
Transition Year
Housing Fundin
-::>
Each participant asked to ident
funds in each target area
ify best
use of
I
nterdepartmenta
I team:
Planning Building and Development
)
Police
Public Works
Economic Development
Parks and Recreation
r'
City Staff Team Process,
2011
ROANOKE
"
A.
2010 HUD Policy Task Force:
Recommendations for Future Target Areas
~",
se-Rug
Ciieles :!j1'tOW3Pph)lilma1e 'Iarget "'~!j.
SI*iIle~iC,bOvndatIO$will;b6
ooUifmlrMld 1I1l9r a more "ailed
plBnnlDlJ pl'llOIMl.S
City Staff Team Process,
Orange/Melrose
2011
.
.
Concentrations of criminal activity
High frequency of code violations
Low homeownership,difficult housing market
Underperforming students
Issues
.
.
City Staff T earn Process,
Orange/Melrose
2011
.
.
New Fire Statton
Connections to lick Run Greenway
Extra police resources could have immediate
J.
impact
~
Highly traveled corridor
Neighborhood organizations
Housing development opportun
Essex Avenues
ities - Hanover
&
Opportun
ities & Advantage~:
City Staff Team Process,
Orange/Melrose
2011
..
..
Circles show approximate larget areas.
Specifle geograpt1ic boundaries wijl be
delllnnltled alter a more delEliled
planning proc::ellS,
City Staff Team Process,
M
omingside
2010 HUD Policy Task Force:
Recommendations for Future Target Areas
.'[:':9
j~~, ;:" ", ' :
'ni'ngsi
"
A
2011
.
.
City Staff Team Process, 2011:
Momingside
Issues:
Scattered criminal activity
High frequency and variety of code violations
U nderperform i ngstudents
Topography and lack of a focal point for a
target area
City Staff Team Process, 2011:
Momingside :~l'i1(W:~~;'r~"~iii'h~;-lt~~;:r~1;t':';;>gtt~t~~"'I:;::l"~~':0&~~:I:;;:tr'ii~~;~'(,~:~~1
. t21..0::~-t~~~~~~i-~1t7.u:alfi~i'1>~~;;~~~
Opportunities'& Advantages:
Ii Most stable of the 3 target areas
e Homeownership is relatively high
Higher income than other target areas
Commercial and industrial development on its
edges
Several potential infrastructure projects
Several parks, schools, public facilities
/
ClrelesSl1ow~PJlfOl(lmate 1Srget 1IN!\a9.,
Specifie 9eoal'8Pl'1ie bOOJ1dIlrle& wlllheo
d$t~itiOd#l_ ~ I'/'IOfO dOI.~i1td
,;Jlalining p~S,
,
2010 HUD Policy Task Force:
Recommendations for Future Target Areas
City Staff Team Process,
West End
2011
.
.
Concentrations of criminal activity
High frequency of code violations.
Low homeownership rate, though Old
Southwest has a stable core of homeowners
Underperforming students
Issues
.
.
City Staff Team Process,
West End
~~~":X'~;~~~~~Jt-'!~~~~,,:;;;"':~;!~r~'i'lf.',i'~t':.~~\
~~:"'~-l.t~lli21"l~~,{~,~tV"'~:I"':;Xcl:~..~.,:~:~"'~t':
2011
.
.
/
City Staff Team Process, 2011:
West End
;;~;':r-Ci:!~_~5~~-t%!<t~..}t'ft.~~'r.~'i~:;1~~e1'~'~~~~
t<tit~'"4~_..~~;{ii-;'.i'~;k~~~:';:<~i..'2:!'~lf:~tr3~:t:
Opportunities & Advantages:
m Has the most market activity
~ Adjacent to recent Hurt Park revitalization
Rebuilding Together recently moved to 8th St, SW
g?;l Habitat 3 year commitment to do rehab work in
Mountain View
B Development Opportunities - Health Department site
tUJ Mountain View Rec Center & Vic Thomas Park
~ West End United Methodist Church as a partner
11 Most attendance at public meeting most active group
Adjacency; between recent revitalization in
Old Southwest/western edges of Downtown,
Hurt Park, and Vie Thomas Park & Roanoke
River Greenway
Best
tlas
the greatest
Market"activity and cond
synergy & partnerships
it
.
Ions
Council Consent to Proceed
West End
.
.
~;j?J
~iil
I
Potential Neighborhood Revitalization
Strategy Area (NRSA) plan
~~;~~~tt~:..;'t:~ti..~~_~~r.:'\:;Et~,~&"j;~~:;~l&~~~:",'ir:::~1
s~~~~~:M~<llJ6iiii~~-~?JZ~.2ti.:I4i1MS1~i
area
mplementation begins in FY 2013
Begin planning for selected target
'-
Next Steps
s~~
.'
CITY OF ROANOKE
OFFICE OF CITY ATTORNEY
464 MUNICIPAL BUILDING
215 CHURCH AVENUE, SW
ROANOKE, VIRGINIA 24011-1595
WILLIAM M. HACKWORTH
CITY ATfORNEY
TELEPHONE: 540-853-2431
FAX: 540-853-1221
EMAIL: cityally@roanokeva.gov
TIMOTHY R. SPENCER
STEVEN J. TALEVI
GARY E. TEGENKAMP
DAVID L.COLLINS
HEATHER P. FERGUSON
ASSISTANT CITY ATfORNEYS
August 19,2011
Honorable Mayor and Members of City Council
Roanoke, Virginia
Re: City Voting Precincts
Dear Mayor Bowers and Members of Council:
This is in response to Council's request that I provide an overview as to where the
City stands in terms of its voting precincts meeting State requirements as to the number of
registered voters in each precinct, and suggest options as to how the City might design a process
to study the possibility of realigning and reducing the number of precincts. The City currently
has 32 voting precincts (and one for absentee voters), each with its own polling place. These are
set out in Article II, Election Districts; Voting Precincts and Places, of Chapter 10, Elections, of
the City Code. According to the State Board of Elections, as of August 12, 2011, the City has
57,060 "active" and 4,650 "inactive" voters. (Pursuant to Sec. 24.2-428, Code of Virginia,
registered voters are classified as "inactive" if the registrar believes they have changed addresses,
and they fail to respond to a notice from the registrar asking them to confirm their current
address.) This equates to an average of approximately 1,783 active voters per precinct; and
approximately 1,928 per precinct including the inactive voters. Attachment A shows the
registrant counts for each precinct in the City as of August 12, 2011. As you can see, the number
of active voters in each precinct varies from a low of 969 for the Williamson Road No. 2
precinct, to a high of 3,719 for the Peters Creek precinct. Attachment B lists the current
precincts with their polling places.
Precinct boundaries throughout Virginia were "frozen" from February 1, 2009, until May
15,2011, so that the State could participate with the Census Bureau in a program to put voting
precinct boundaries on the census maps and obtain 2010 population counts for each precinct.
Now that the freeze has ended, the State has encouraged localities to review their precincts to see
if any have grown too small or large to be efficient and cost effective.
Requirements of State Law
Sec. 24.2-307, Code of Virginia, (Attachment C) provides that precincts in cities shall
have no more than 5,000 nor fewer than 500 registered voters. This section also requires local
registrars to notify the locality's governing body whenever more than 4,000 persons have voted
in a precinct in a presidential election. For applying these size requirements, "registered voters"
means the voters on the registration system with active status and does not include inactive
voters.
Sec. 24.2-305, Code of Virginia (Attachment D) requires that each precinct must be
"compact and contiguous" and have "clearly defined and clearly observable boundaries," such as
roads, rivers, and other permanent features recognized on official maps. This requirement is
intended to create precinct boundaries which are readily identifiable by voters, candidates, and
election officials. Ideally and where feasible, precincts should be drawn so as to avoid so-called
"split precincts" that result in voters in the same precinct voting in different House of Delegates,
State Senate, or congressional contests, which causes confusion for voters and peadaches for
election officials. (The City's GIS office is preparing maps showing the City's current precincts
and polling places which should be available soon.)
Sections 24.2-310 and 24.2-310.1, Code of Virginia (Attachments E and F respectively)
require that there be one polling place for each precinct, located (i) within the precinct or within
one mile of the precinct boundary, (ii) in a building which meets accessibility requirements, and
(iii) within a public building where practicable.
Sec. 24.2-306, Code of Virginia, provides that no change in any local precinct or polling
place may be made within the sixty days preceding a general election, Notice of any change
must be advertised in a newspaper once a week for two successive weeks, advising where
descriptions and maps of proposed boundary and polling place changes may be inspected.
Notice of any adopted change in any precinct boundary or polling place must be mailed to every
registered voter in the affected precinct at least fifteen days prior to the next election. (Sec. 24.2-
310 sets out the procedures to be followed in the event of the relocation of a polling place
because of an emergency - as sometimes results as a consequence of storms, floods, fires,
structural damage, etc...) Such notice should not be sent until "preclearance" by the United
States Justice Department has been received (a process explained below).
Preclearance
Any revision of the City's precinct boundaries or changes in polling places must be
"precleared" by the United States Justice Department pursuant to the requirements of Section 5
of the Voting Rights Act, as amended in 2006, before they can be implemented. The
Department's standards of review are set out in the Act and include such things as the reasons
and justification for the proposed change, whether a jurisdiction has used objective guidelines in
making the change, whether minority group. members participated in the decision-making
process, and the like. The Department has sixty days from the date of receipt of a submission to
object to the change. It may request additional information within that sixty days. The
Department then will have a new sixty-day period from the date of receipt of the additional
information in which to object to the change. In our experience, it usually takes sixty days for
the Department to advise that it has no objection to proposed changes.
Document2
Analysis
The City's current precinct boundaries and polling places conform to the requirements of
State law, and there is no legal reason requiring any changes in them. The State Board of
Elections' web site has statistical information on the number of precincts in each locality and the
number of registered voters in each (Virginia has a total of 2,373 precincts). In my own
unscientific perusal of the statistics, it doesn't appear to me that Roanoke's precincts are out of
line in any way with those of other localities, some have smaller numbers of registered voters per
precinct, some larger. It appears that rural areas may have more precincts with smaller numbers
of registered voters than more urbanized areas. Be this as it may, the City of Roanoke Electoral
Board has indicated that combining several of the City's existing precincts could save money and
be more efficient, since each polling place requires five officers of election and voting machines,
and it is becoming increasingly more difficult to find polling locations that meet all Federal and
State requirements, such as accessibility.
)
Process
I would suggest that Council meet with the Registrar and Electoral Board to discuss a
process for going forward with a review of the City's current precincts. Since public
participation and the opportunity to comment is essential, Council may wish to consider
establishing a committee to study the matter, make recommendations, and seek broad public
input. Once consensus is reached, the proposed realignment can be scheduled for a public
hearing before Council so that Council can act to approve the proposed changes. If Council
wants to effect changes in precinct boundaries to be effective for the May 2012 local general
election, it would need to approve the changes by December or early next January, to give time
to seek preclearance and for the Registrar to send out the' required notices to voters before the
election.
Please let me know if you have any questions about this matter._ With kindest personal
regards, I am
Sincerely yours,
ell ~
William M. Hackworth
City Attorney
WMH/lsc
Enclosures
c: Christopher P. Morrill, City Manger (w/encl.)
Stephanie Moon, City Clerk (w/encl.)
Lavern Grigsby, Registrar (w/encl.)
F. Gordon Hancock, Secretary, Roanoke City Electoral Board (w/encl.)
Carl T. Tinsley, Sr., Chairman, Roanoke City Electoral Board (w/encl.)
Melvin E. Williams, Vice Chairman, Roanoke City Electoral Board (w/encl.)
Document2
Commonwealth of Virgima
State Board of Elections
Report ID: CP-160
Registrant Counts By Locality
Voters registered as of 8/12/2011
Temporary
4
Overseas
3
1
1
1
1
3
1
Milita.,ry
3
2
1
2
2
4
2
2
1
1
1
2
1
2
2
1
1
1
1
2
2
1
1
2
2
2
1
3
2
4
8
5
3
9
8
5
2
2
AI
1,586
2,100
2,851
2,104
1,510
3,323
1,614
1,017
1 ,407
1,314
1 ,424
1,461
1,265
2,407
3,905
1,571
1,664
2,899
3,909
1 ,482
1,918
1,642
1 ,489
1,083
,063
Inactive
149
181
235
335
348
334
98
48
111
65
124
80
93
170
186
104
86
202
244
75
158
127
99
35
46
Active
1,437
1,919
2,616
1,769
1,162
2,989
1,516
969
1,296
1,249
1,300
1,381
1,172
2,237
3,719
1 ,467
1,578
2,697
3,665
1,407
1,760
1,515
1.390
048
017
770 ROANOKE CITY
No. Precinct Name
HIGHLAND 1
HIGHLAND 2
Locality:
Precinct
- JEFFERSON
- JEFFERSON-RIVERDALE
JEFFERSON 2
TINKER
WILLIAMSON ROAD
WILLIAMSON ROAD 2
WILLIAMSON ROAD 3
WILLIAMSON ROAD 4
WILLIAMSON ROAD 5
WILLIAMSON ROAD 6
LINCOLN TERRACE
MONTEREY
PETERS CREEK
MELROSE
EUREKA PARK
VILLA HEIGHTS .
WASHINGTON HEIGHTS
WESTSIDE
RALEIGH COURT
RALEIGH COURT 2
RALEIGH COURT 3
RALEIGH COURT 4
RALEIGH COURT 5
001
002
005
007
008
009
010
011
012
013
014
015
016
017
018
019
020
021
022
023
024
026
027
028
029
0001
0002
0005
0007
0008
0009
0010
0011
0012
0013
0014
0015
0016
0017
0018
0019
0020
0021
0022
0023
0024
0026
0027
0028
0029
4
iJl/4Ch I7Je'N+
4
Copyright 01/01/2007. Commonwealth of Virginia. State Board of Elections
8:02:35 AM
Run Date: 8/12/2011
Report 10: CP-160 Commonwealth of Virginia
State Board of Elections
Registrant Counts By Locality
Voters registered as of 8/12/2011
Locality: 770 ROANOKE CITY
Precinct No. Precinct Name Active Inactive AI Military Overseas Temporary
- - -
0030 030 - WASENA 1,079 80 1,159 1
0031 031 - FISHBURN PARK 1,376 74 1 ,450 1 2
0032 032 - GRANDIN COURT 1,273 55 1,328 1
0033 033 - SOUTH ROANOKE 1 1,626 92 1,718 8
0034 034 - SOUTH ROANOKE 2 2,170 127 2,297 5
0035 035 - LEE-HI 3,017 110 3,127 1 1 1
0037 037 - GARDEN CITY 2,244 379 2,623 2
- - - - -
# of Precincts in the Locality 32 # of Voters: 57,060 4,650 61,710 79 27 32
Run Date: 8/12/2011 8:02:35 AM Copyright 01/01/2007, Commonwealth of Virginia. State Board of Elections Page 2 of 2
CURRENT VOTING PRECINCTS IN THE CITY OF ROANOKE
11TH HOUSE DISTRICT! 5 PRECINCTS REMAIN 17TH I-lOUSE DISTRICT
is A1121sT SENATORIAL DISTRICT and 6TH CONGRESSIONAL DISTRICT
27 PRECINCTS NOW
Currently Roanoke City
24013
541 LUCK AVE.. SW
1212 FIFTH ST., SW
509 19TH ST., SE
1101 MORNINGS IDE STREET, SE
2411 ROSALIND AVE SW
1061 MECCA ST., NE
3229 WILLIAMSON RD., NE
3137 PRESTON AVE., NW
1802 COURTLAND RD, NE
2020 OAKLAND BLVD., NW
4412 HUFF LANE, NW
3142 PRESTON AVENUE, NW
1802 LIBERTY RD., NW
4501 OLIVER RD., NE
3601 FERNCLIFF AVE., NW
809 ORANGE AVE NW
1(j16 19TH ST,. NW
2730 MELROSE AVE NW
648 WESTWOOD BLVD NW
1441 WESTSIDE BLVD NW
1210 AMHERST ST., SW
1813 CARTERRD SW
2102 GRANDIN RD SW
2202 GRANDIN RD SW
1125 SHERWOOD A VB., SW
1511 MAIDEN LANE SW
3057 COLONIAL AVE SW
2815 SPESSARD RD SW
2318 CRYSTAL SPRING AVE SW
2620 CAROLINA AVE SW
3591 WINDSOR ROAD SW
3718 GARDEN CITY BLVD SE
215 CHURCH AVESW
-/lIl4Ch meN-f- t3
,~~l.~_ Q ")(\1 ~~_~_~1 l:'1~~..:
JEFFERSON CENTER, ROOM 105
HIGHLAND PARK ELEMENTARY. SCHOOL
FALLON PARK ELEMENTARY SCHOOL
JACKSON PARK BRANCH LIBRARY
CRYSTAL SPRING BAPTIST CHURCH
NO. 14 FIRE STA'rTON
OAKLAND INTERMEDIATE SCHOOL
PRESTON PARK REC. CENTER
PUBLIC WORKS SERVICE CENTER
ROUND HILL PRIMARY SCHOOL
HUFF LANE INT"ERMEDIATE SCHOOL
PRESTON PARK PRIMARY SCHOOL
LINCOLN TERRACE SCHOOL
MONTEREY ELEMENTARY SCHOOL
RUFFNER MIDDLE SCHOOL
SAINT GERARD CATHOLIC CHURCH
RKE. ACADEMY OF MATH & SCIENCE
FOREST PARK ACADEMY
FAIRViEW ELEMENTARY SCHOOL
WESTSIDE ELEMENTARY SCHOOL
VIRGINIA HEIGHTS ELEMENTARY SCHOOL
WOODROW WILSON SCHOOL
PATRICK HENRY HIGH SCHOOL
RALEIGH COURT ELEMENTARY SCHOOL
W ASENA ELEMENTARY SCHOOL
GHENT GRACE BRETHREN CHURCH GYM
FISHBURN PARK ELEMENTARY SCHOOL
GRANDIN COURT ELEMENTARY SCHOOL
NO.8 FIRE ST AnON
CRYSTAL SPRING ELEMENTARY SCHOOL
WINDSOR HILLS UNITED METHODIST CHURCH
GARDEN CITY ELEMENTARY SCHOOL
ROOM 109 - MUNICIPAL NORTH
House District Changes applied
rol +....,,---. nAy +" .....r:::!t.+1o_+ 1\.T",
001 HIGHLAND #1 11TH
002 HIGHLAND #2 11 TH
005 JEFFERSON # 1 11TH
007 JEFFERSON-RIVERDALE 17TH
008 JEFFERSON #2 11 th
009 llNKER 11 TH
010 WILLIAMSON ROAD # 1 11TH
011 WILLIAMSON ROAD #2 11 TH
012 WILLIAMSON ROAD #3 11TH
013 WILLIAMSON ROAD #4 11TH
014 WILLIAMSON ROAD #5 11TH
015 WILLIAMSON ROAD #6 11 TH
016 LINCOLN TERRACE 11TH
017 MONTEREY 17TH
018 PETERS CREEK 11 TH
019 MELROSE 11TH
020 EUREKA PARK 11 TH
021 VILLA HEIGHTS 11TH
022 WASHINGTON HEIGHTS 11 TH
023 WESTSIDE 11 TH
024 RALEIGH COURT #1 11 TH
026 RALEIGH COURT #2 11TH
027 RALEIGH COURT #3 11TH
028 RALEIGH COURT #4 11TH
029 RALEIGH COURT #5 11TH
030 W ASENA 11 TH
031 FISHBURN PARK 11TH
032 GRANDIN COURT 17TH
033 SOUTH ROANOKE #1 11 TH
034 SOUTH ROANOKE #2 11 th
035 LEE-HI 17TH
037 GARDEN CITY 17TH
038 COURTHOUSE (ABSENTEE)
Current Precincts effective for August Primary with approved
U;,....'hl;,....h+orl n....onL"'1 ;..." "Den" C'lnh;o,,+ +" l"r..,'...;n...... _'h,..."",no _"........;......no_+
LIS> Code of Virginia > 24.2-307
Page I of I
prSlY I f:l~xt
S 24.2-307. Requirements for county and city precincts.
The governing body of each county and city shall establish by ordinance as many precincts as it deems necessary.
Each governing body is authorized to increase or decrease the number of precincts and alter precinct boundaries
subject to the requirements of this chapter.
At the time any precinct is established, it shall have no more than 5,000 registered voters. The general registrar shall
notify the governing body whenever the number of voters who voted in a precinct in an election for President of the
United States exceeds 4,000. Within six months of receiving the notice, the governing body shall proceed to revise
the precinct boundaries, and any newly established or redrawn precinct shall have no more than 5,000 registered
voters.
At the time any precinct is established, each precinct in a county shall have no fewer than 100 registered voters and
each precinct in a city shall have no fewer than 500 registered voters.
Each precinct shall be wholly contained within any election district used for the election of one or more members of
the governing body or school board for the county or city.
The governing body shall establish by ordinance one polling place for each precinct.
(Code 1950, SS 24-45, 24-46; 1954, c. 375; 1956, c. 378; 1962, cc. 185,536; 1970, c. 462, SS 24.1-36, 24.1-37;
1971, Ex. Sess., c. 119; 1976, c. 616; 1977, c. 30; 1978, c. 778; 1980, c. 639; 1992, c. 445; 1993, c. 641; 1999, c.
5:15.)
~If:!Y IIJf;!)(J I nfi!-"Y$fi!i:lJ:l;:h I !i:I!;)Jf;!__9fI;:9!I!fi!I:'!!$ I !:19ffifi!
http://IegI.state. va. us/cgi-bin/Iegp504.exe?000+cod+ 24.2-307
! 4/,6c1;/?te;./r C
LIS> Code of Virginia > 24.2-305
Page 1 of 1
PJ:fi:l.Y. I D.~~!.
g 24.2-305. Composition of election districts and precincts.
A. Each election district and precinct shall be composed of compact and contiguous territory and shall have clearly
defined and clearly observable boundaries.
B. A "clearly observable boundary" shall include (i) any named road or street, (ii) any road or highway which is a
part of the federal, state primary, or state secondary road system, (iii) any river, stream, or drainage feature shown as
a polygon boundary on the TIGER/line files of the United States Bureau of the Census, or (iv) any other natural or
constructed or erected permanent physical feature which is shown on an official map issued by the Virginia
Department of Transportation, on a United States Geological Survey topographical map, or as a polygon boundary
on the TIGER/line files of the United States Bureau of the Census. No property line or subdivision boundary shall
be deemed to be a clearly observable boundary unless it is marked by a permanent physical feature that is shown on
an official map issued by the Virginia Department of Transportation, on a United States Geological Survey
topographical map, or as a polygon boundary on the TIGERIline files of the United States Bureau of the Census.
(1986, c. 593, g 24.1-40.7; 1990, c. 500; 1992, c. 425; 1993, c. 641; 2001, c.g!'!.)
pr~" I r:..~:lC!: II::I~w_!:)~i:lr:c:1:11 ti:l~I~()tc:()nt~l::Il!:) 11:1.9m~
http://legI.state. va. us/cgi-bin/legp504.exe?000+cod+ 24.2-305
, ,/Jff~/Il'~f D
LIS> Code of Virginia > 24.2-310
Page 1 of 1
Qrey.1 De,g;
9 24.2-310. Requirements for polling places.
A. The polling place for each precinct shall be located within the county or city and either within the precinct or
within one mile of the precinct boundary. The polling place for a county precinct may be located within a city if the
city is wholly contained within the county election district served by the precinct. The polling place for a town
precinct may be located within one mile of the precinct and town boundary. For town elections held in November,
the town shall use the polling places established by the county for its elections.
B. The governing body of each county, city, and town shall provide funds to enable the electoral board to provide
adequate facilities at each polling place for the conduct of elections. Each polling place shall be located in a public
building whenever practicable. If more than one polling place is located in the same building, each polling place
shall be located in a separate room or separate and defined space.
C. Polling places shall be accessible to qualified voters as required by the provisions of the Virginians with
Disabilities Act (9 51.d::1 et seq.), the Voting Accessibility for the Elderly and Handicapped Act (42 U.S.c. 9
1973ee et seq.),and the Americans with Disabilities Act relating to public services (42 U.S.C. 9 12131 et seq.). The
State Board shall provide instructions to the local electoral boards and general registrars to assist the localities in
complying with the requirements of the Acts.
D. If an emergency makes a polling place unusable or inaccessible, the electoral board shall provide an alternative
polling place and give notice of the change in polling place, including to all candidates, or such candidate's
campaign, appearing on the ballot to be voted at the alternative polling place, subject to the prior approval of the
State Board. The electoral board shall provide notice to the voters appropriate to the circumstances ofthe
emergency. For the purposes of this subsection, an "emergency" means a rare and unforeseen combination of
circumstances, or the resulting state, that calls for immediate action.
E. It shall be permissible to distribute campaign materials on the election day on the property on which a polling
place is located and outside of the building containing the room where the election is conducted except (i) as
specifically prohibited by law including, without limitation, the prohibitions of 9 4.'L?:.2Q1 and the establishment of
the "Prohibited Area" within 40 feet of any entrance to the polling place or (ii) upon the approval of the local
electoral board, inside the structure where the election is conducted, provided that a reasonable person would not
observe any campaigning activities while inside the polling place. The local electoral board may approve
campaigning activities inside the building where the election is conducted pursuant to clause (ii) when an entrance to
the building is from an adjoining building, or if establishing the 40-foot prohibited area outside the polling place
would hinder or delay a qualified voter from entering or leaving the building.
F. Any local government, local electoral board, or the State Board may make monetary grants to any non-
governmental entity furnishing facilities under the provisions of 9?~?-=~.9.1 or?-..1~-=-lmI for use as a polling place.
Such grants shall be made for the sole purpose of meeting the accessibility requirements of this section. Nothing in
this subsection shall be construed to obligate any local government, local electoral board, or the State Board to
. appropriate funds to any non-governmental entity. .
(Code 1950, 99 24-45, 24-46, 24-171, 24-179 through 24-181; 1954, c. 375;1956, c. 378; 1962, cc. 185,536; 1970,
c. 462,9924.1-36,24.1-37,24.1-92,24.1-97; 1971, Ex. Sess., c. 119; 1976, c. 616; 1977, c. 30; 1978, c. 778; 1980,
c.639; 1981, c. 425; 1984,c.217; 1985,c. 197; 1986,c.558; 1992,c.445; 1993,cc.546,641; 1994,c. :?9Z;2003,
c.1Ql~; 2004, c. 2.~.; 2005, c. lLlQ; 2008, cc. J1..l, J9_4; 2010, cc. 9.].2., ZQ].)
pr~Y: I f1e~t I .I1Et~ searc.h I !;abJ!'!_.91. cO.J1.!en!:~ I b..Qme
http://leg1.state.va.us/cgi-bin/legp504.exe?OOO+cod+24.2-310
if~E
LIS> Code of Virginia > 24.2-310.1
S 24.2-310.1. Polling places; additional requirement.
Page 1 of 1
Rre~ I o~t
The requirement stated in this section shall be in addition to requirements stated in SS ~1....~~JQZ, 2:L~-=JOl'l, and ;24.~:
;3JQ, including the requirement that polling places be located in public buildings whenever practical. No polling
place shall be located in a building which serves primarily as the headquarters, office, or assembly building for any
private organization, other than an organization of a civic, educational, religious, charitable, historical, patriotic,
cultural, or similar nature, unless the State'Board has approved the use ofthe building because no other building
meeting the accessibility requirements of this title is available.
(1993, c. 904, S 24.1-37.1; 1993, c. 641.)
P..~.Y 11l~~! 11l~~"~~i:!rf,!:11 !i:!pJl:!()fC;Q..nJl:!llt~ I!:1Qm~
I .
http://legl.state.va.us/cgi.,bin/legp504.exe?000+cod+24.2-310.1
4-#~~", ~
Office of the Mayor
CITY OF ROANOKE
roelamation
hunger and poverty are issues of grave concern in the
United States, the Commonwealth of Virginia and the City of
Roanoke;
WHEREAS, the City of Roanoke is committed to taking steps to raise
awareness about the need to combat hunger in every part of
our municipality and to provide additional resources that
citizens of Roanoke need;
WHEREAS, the City of Roanoke, is committed to working with Feeding
America Southwest Virginia in educating people about the
role and importance of food banks in addressing hunger and
raising awareness of the need to devote more resources and
attention to hunger issues;
WHEREAS, Feeding America Southwest Virginia distributed more than
16 million pounds of food in 2010 through its network of food
pantries, soup kitchens, shelters and other community
organizations; more than 134,000 individuals in the City of
Roanoke rely on food provided by Feeding America
Southwest Virginia annually; and
WHEREAS, food banks, across the country, including Feeding America
Southwest Virginia, will work throughout the month of
September to bring awareness and attention to encourage
involvement in efforts to end hungerin their local community.
NOW, THEREFORE, I, David A. Bowers, Mayor of the City of Roanoke,
Virginia, call this observance to the attention of our citizens in our City of
Roanoke, and do hereby recognize September 2011, throughout this great
All-America City, as,
HUNGER ACTION MONTH.
Given under our hands and the Seal of the Citrof Roanoke this sixth day
of September in the year two thousan and eleven.
ATTEST:
~rn. fY14fW
Stephanie M. Mobn
City Clerk
~
CITY COUNCIL AGENDA REPORT
"
To:
Meeting:
Subject:
Honorable Mayor and Members of City Council
September 6, 2011
Request for a Public Hearing
Reservation of a Storm Drain Easement on Parcell 040202
Background:
On July 6, 2010, City Council approved the reservation of a storm drain easement on
parcel 1040202, formerly the site of the National Guard Armory. The proposed
easement supported construction of a new storm drain pipe from the intersection of
Reserve Avenue and Jefferson Street to the Roanoke River needed for the development
of the Riverside Corporate Centre. The Plat showing the proposed easement was
recorded in M B 1 Page 3598 in the Office of the Clerk of the Circuit Court of the City
of Roanoke.
During project construction the pipeline alignment was modified to avoid site features
and existing landscaping, and the pipeline was not installed within the approved
easement area. The easement previously approved has been revised to reflect the
actual location of the storm drain pipe. It is necessary to vacate the previous
easement and reserve a new easement corresponding to the actual installed pipe
alignment.
A public hearing is required before the Deed of Reservation may be revised.
Considerations:
The Deed of Reservation will allow the placement of a public storm drain easement on
the above referenced parcel in connection with the development of the Riverside
Corporate Centre. '
Recommended Action:
Schedule a public hearing to be held on, Monday, September 19, 2011, at 7:00 p.m.
on the above matter. A full report will be included in the Sept,ember 19, 2011, agenda
material for your consideration. ' )
Is'topher P. Morrill
City Manager
Distribution: Council Appointed Officers
R. Brian Townsend, Assistant City Manager for Community Development
Sherman M. Stovall, Assistant City Manager for Operations
Tom N. Carr, Director of Planning Building and Development
Philip C. Schirmer, City Engineer
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VIRGINIA STATE GRID SOUTH ZONE
SOVTH ZONE (NA083)
PlAT SHOWING A NEW
40' PUBLIC STORM DRAINAGE EASEMENT AND
A EASEMENT VACATION
ON THE PROPERTY OF
TIlE crrv OF ROANOKE, VIRGINIA
o
OJ
CITY COUNCIL AGENDA REPORT
To:
Meeting:
Su bject:
Honorable Mayor and Members of City Council
September 6, 2011
Request for a Public Hearing to Consider the Request of
Newbern Properties, LLC, for a Public Drainage Easement on City
Owned Property
Background:
Newbern Properties, LLC, has requested a Public Drainage Easement 25' in
width, to be located across a portion of the former Countryside Golf Course.
The drainage easement is currently 15' wide, and has filled in over time and
closed the channel flow above ground to the natural stream bed into which it
empties, a tributary of Lick Run. The proposed easement will support increased
stormwater runoff generated from the development of a new facility for Trane,
Inc., which is currently under construction on an adjacent property owned by
Newbern Properties, LLC. The location of the easement will not have any
adverse impact on the future use or development of the City-owned property.
Recommended Action:
Schedule a public hearing to be held on Monday, September 19, 2011, at 7:00
p.m., on the above matter.
'.
ristopher P. Morrill
City Manager
Distribution: Council Appointed Officers
R. Brian Townsend, Assistant City Manager for Community Development
Robert B. Ledger, Economic Development Manager
Cassandra L. Turner, Economic DeveloPlJlent Specialist
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THE TUCKAWANA GROUP, LLC
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PROPERTY OF
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INSTRUMENT #050018538 (PARCEL B2)
RESUBDIVlDED AS PARCEL 81
IN M.B. I, PG. 3408-3409
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'OFFICE OF CITY ENGINEER
ROANOKE
VIRGINIA
NEW VARIABLE WIDTH PUBLIC DRAINAGE EASEMENT
BEING BEING LOCATED ON TAX #6472302
PROPERTY OF
, THE CITY OF ROANOKE
THE CITY OF ROANOKE. VIRGINIA
SCALE: 1 n = 60' APPROVED:
DA TE: JULY 25. 2011
PLAN NO, CITY ENGINEER
July 25. 2011
PHONE: (540) 774-4411
FAX: (540) 772-9445
E-MAIL: MAIL@LUMSDENPC.COM
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LUMSDEN ASSOCIATES, P.C.
ENGINEERS-SURVEYORS-PLANNERS
ROANOKE, VIRGINIA
2010-201
INSTRUMENT #
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerk@roanokeva.gov
September 7, 2011
JONATHAN E. CRAFT
Deputy City Clerk
CECELIA T. WEBB
Assistant Deputy City Clerk
STEPHANIE M. MOON, MMC
City Clerk
The Honorable Sherman P. Lea
Roanoke City Council
Roanoke, Virginia
Dear Elder Lea:
A communication from the City Clerk advising of your resignation as a City
representative of the Virginia Cares Board of Directors was before the Council of the
City of Roanoke at a regular meeting, which was held on Tuesday, September 6,2011.
On motion duly seconded and adopted, your resignation was accepted with regret and
the communication wa,s received and filed.
)
Sincerely,
~m.h1()W
Stephanie M. Moon, MMCC
City Clerk
SMM:ctw
Enclosure
pc: Ann M. Fisher, Executive Director, Virginia Cares
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerk@roanokeva.gov
JONATHAN E. CRAFf
Deputy City Clerk
CECELlA T. WEBB
Assistant Deputy City Clerk
STEPHANIE M. MOON, MMC
City Clerk
September 6,2011
The Honorable Mayor and Members
of the Roanoke City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of Council:
This is to advise that The Honorable Sherman P. Lea has tendered his resignation as a
City representative of the Virginia Cares Board of Directors, effective immediately.
Sincerely,
~'rr1..~~
Stephanie M. Moon, MMC
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: c1erk@roanokeva.gov
September 7, 2011
JONATHAN E. CRAFT
Deputy City Clerk
CECELIA T. WEBB
Assistant Deputy City Clerk
STEPHANIE M. MOON, MMC
City Clerk
Peter Clapsaddle
1069 Main Street, Suite 200
Hanover, Massachusetts 02339
Dear Mr. Clapsaddle:
A communication from the City Clerk advising of your resignation as a member of the
Local Board of Building Code Appeals was before the Council of the City of Roanoke at
a regular meeting, which was held on Tuesday, September 6,2011.
On behalf of the Members of Roanoke City Council, I would like to express appreciation
for your service to the City of Roanoke as a member of the Local Board of Building
Code Appeals from February 7, 2000 to August 25, 2011. Please find enclosed a
Certificate of Appreciation and an aerial view photograph of the Roanoke Valley in
recognition of your service.
Sincerely,
t#fj ~ nt. rYJotMJ
Stephanie M. Moon, MMC(
City Clerk
SMM:ctw
Enclosure
pc: Candace Martin, Secretary, Local Board of Building Code Appeals
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CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: c1erk@roanokeva.gov
JONATHAN E. CRAFT
Deputy City Clerk
STEPHANIE M. MOON, MMC
City Clerk
CECELIA T. WEBB
Assistant Deputy City Clerk
September 6,2011
The Honorable Mayor and Members
of the Roanoke City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of Council:
This is to advise that Peter Clapsaddle has tendered his resignation as a member of the
Local Board of Building Code Appeals, effective immediately.
Sincerely,
~m. ::J~N
Stephanie M. Moon, MMC
City Clerk
peter clapsaddle
<petercarch @gmail.com>
08/25/2011 09:52 AM
To ceeelia.webb@roanokeva.gov
ee
bee
Subject Roanoke City Board of Building Code Appeals
Ms. Webb
Per our conversation this morning, please be aware that I have moved out of Virginia and now
reside in the Boston area. Therefore I need to resign as Chairman of the Board effective
immediately.
Thank you, and it was a pleasure serving on the Board.
Peter W. Clapsaddle,AIA
Architect
1069 Main Street, Suite 200
Hanover, MA 02339
781.264.5949
petercArch@gmail.com
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W.,Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: c1erk@roanokeva.gov
JONATHAN E. CRAFT
Deputy City Clerk
CECELIA T. WEBB
Assistant Deputy City Clerk
STEPHANIE M. MOON, MMC
City Clerk
September 7, 2011
James Ritchie
1329 Johnsburg Court, N. W.
Roanoke, Virginia 24019
Dear Mr. Ritchie:
A communication from the City Clerk~ advising of your resignation as a member of the
Human Services Advisory Board was before the Council of the City of Roanoke at a
regular meeting, which was held on Tuesday, September 6,2011.
On behalf of the Members of Roanoke City Council, I would like to express appreciation
for your service to the City of Roanoke as a member of the Human Services Advisory
Board from October 6, 2008 to August 29, 2011. Please find enclosed a Certificate of
Appreciation and an aerial.view photograph of the Roanoke Valley in recognition of your
service. .
Sincerely, ,
~ 'frl. "YllW
Stephanie M. Moon, MMb
City Clerk
SMM:ctw
Enclosure
pc: Teresa McDaniel, Secretary, Human Services Advisory Board
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: c1erk@roanokeva.gov
JONATHAN E. CRAFT
Deputy City Clerk
STEPHANIE M. MOON, MMC
City Clerk
CECELIA T. WEBB
Assistant Deputy City Clerk
September 6,2011
The Honorable Mayor and Members
of the Roanoke City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of Council:
This is to advise that James Ritchie has tendered his resignation as a member of the
Human Services Advisory Board, effective immediately.
Sincerely,
~rn.~
Stephanie M. Moon, MMC
City Clerk
Annual Report
As of June 30, 2011
The Economic Development Authority of the City of Roanoke, Virginia
To: The Members of Council of the City of Roanoke, Virginia
Name and Organization:
The Economic Development Authority of the City of Roanoke, Virginia was
organized pursuant to ordinance adopted by the City Council October 21, 1968.
It has been in continuous operation and has assisted the City's economic
development efforts in meeting to approve of small issue manufacturing and
501 (c )(3) industrial development revenue bond financings.
Membership:
There are seven members of the EDA which are appointed by Council for 4
year terms. For the years of this report, officers and terms of the directors were
and are as follows:
Name
Charles E. Hunter, III
A. Damon Williams
Linda Davis Frith
Dennis R. Cronk
F. Gordon Hancock
Brian K. Redd
Vikie Holt Bibee
B. Boyd Johnson
Office
Chairman
Vice-Chairman
Secretary/Treasurer
Expiration of Term
October 20,2012
October 20,2014
October 20, 2011
October 20,2010
October 20,2011
October 20,2013
October 20,2013
October 20,2014
Staffing: .
The EDA uses the City of Roanoke Economic Development Division's staff and
works in close conjunction with the Economic Development Manager.
The EDA meets at 8:00 in the morning the third Wednesday of every month.
The meetings are held at 8:00 a.m. at the City of Roanoke, Division of
Economic Development, 117 Church Avenue, Roanoke, Virginia.
Since the fiscal year ended June 30, 2010, the EDA held 12 meetings; its
average attendance was 5.4, the attendance of the various members was as
follows:
Page 2
Directors 07/21/10 08/18/10 09/08/10 10/20/1 0 11/09/10 12/15/10 01/19/11 02/24/11 03/23/11 04/20/11 06/15/11
Cronk * Present Present Present _n _n --- n_ --- u_ --- ---
Frith Present Absent Present Present Present Absent Present Present Present Present Present
Hancock Present Present Absent Present Present Absent Present Present Absent Present Present
Hunter, III Present Present Present Absent Present Present Present Present Present Present Present
Williams Present Present Absent Present Present Present Present Present Absent Present Absent
Bibee Present Present Absent Absent Present Present Present Present Absent Present Absent
Redd Present Present Present Present Absent Present Present Absent Absent Present Present
Johnson** --- --- ---- ---- Present Present Present Absent Present Present Present
* Mr. Cronk's term ended October 20,2010.
** Mr. Johnson's term began October 21, 2010.
The EDA's Activities since the end of the Fiscal Year (June 30, 2010):
· Approved the extension of fa<;ade grant deadlines for:
Market Street Partners, LLC
Center on Church
Market Building Partners, LP
Walters, LLC
F &G Properties, LLC
16 West Church, LLC
Market Building Foundation, Inc.
Environmental Secondary SublNational Railroad Historical Society
Market Building Partners, LLC
· Approved the funding of 11 fa<;ade grants totaling almost $170,000 as
follows:
Goodview Properties, LLC for the building located at 207 Bullitt Avenue, in
the amount of $25,000
Innovative Educational Partners, LLC for the building located at 302
Campbell Avenue, SE, in the amount of $25,000
Walters, LLC for the building located at 11 South Jefferson Street, in the
amount of $25,000
MARL, LLC for the building located at 603 Shenandoah Avenue, in the
amount of $4,229.76
-,~
Page 3
SA-2 Properties, LLC for the building located at 19 Salem Avenue, SE in
the amount of $5,783.37
Farrell Properties for the building located at 1721 Williamson Road, in the
amount of$16,166 .
209 First Street, LLC for the building located at 209 First Street, SW, in the
amount of$25,000
Joseph Weiner & Company for the building located at 351 West Campbell
Avenue, in the amount of$2,33l
AR Roanoke, LLC for the building located at 118 SE Campbell Avenue, in
the amount of $25,000
Auto Alley for the building located at 4226 Williamson Road, in the amount
of$3,6l5.53
Diana Perkinson for the buildings located at 113 & 115 Kirk Avenue, in the
amount of$11,385.53
. Adopted a resolution authorizing the interest rate conversion of certain
outstanding revenue bonds (Carilion Clinic Obligated Group)
. Approved a Brownfield Loan Fund Secondary Subgrant Agreement with
Carilion Clinic for $200,000 relating to environmental assessment and
remediation at the former Virginia Scrap property on Jefferson Street.
. Adopted a resolution authorizing the issuance of new bond forms and the
execution of certain documents relating to its Hospital Revenue Bonds
(Carilion Health System Obligated Group)
. Adopted a resolution authorizing the issuance of the Authority's Hospital
Revenue Refunding Bonds (Carilion Clinic Obligated Group)
· Approved Economic Development grant to Roanoke Regional Chamber of
Commerce in for $12,000
· Approved Economic Development grant to Roanoke River Associates, LLC
for $12,500 for the purpose of conducting a study on the effectiveness of
statewide economic development policies
· Adopted a resolution awarding an Economic Development Grant in the
amount of $17,000 to Downtown Roanoke, Inc.
· Adopted a resolution authorizing Performance Agreement with the City of
Roanoke and United Health Services
· Adopted a resolution authorizing a grant in the amount of $12,000 to the
Roanoke Regional Chamber of Commerce on the Entrepreneur Center
· Authorized a grant in the amount of $4,500 to Comfort Cuisine for the
purpose of hiring a Virginia Tech Business Technology Center to develop a
marketing plan.
Page 4
. Adopted a resolution approving Economic Development Grant to Center in
the Square in the amount of $1 0,000
. Adopted the Extension on Fayade Grant Policy
. Adopted a resolution of the not to exceed $110,000,000 aggregate principal
amount of hospital revenue refunding bonds (Carilion Clinic Obligated
Group)
The EDA looks forward to continuing its close partnership in economic
development with the City of Roanoke and stands ready to work as a full economic
development partner with other members of the City's team.
Respectfully submitted.
Date:
P!l1ILf}//
, /
a/ILp
C. E. Hunter, III, Chairman
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: c1erk@roanokeva.gov
JONATHAN E. CRAFT
Deputy City Clerk
CECELIA T. WEBB
Assistant Deputy City Clerk
STEPHANIE M. MOON, MMC
City Clerk
September 7, 2011
Jake Gilmer, AICP, LEED Green Associate
Roanoke Valley-Alleghany Regional Commission
P.O. Box 2569
Roanoke, Virginia 24010
Dear Mr. Gilmer:
This is to advise you that The Honorable David B. Trinkle has qualified as a City
representative of the Steering Committee of the Regional Sustainability Partnership for a
Livable Roanoke Valley, for a term of office ending June 30, 2013.
Sincerely,
~hJ,OO)~~
Stephanie M. Moon, MMC I
City Clerk
SMM:ctw
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, David B. Trinkle, do solemnly swear that I will support the Constitution of the
United States of America and the Constitution of the Commonwealth of Virginia, and that I
will faithfully and impartially discharge and perform all the duties incumbent upon me as a
City representative of the Steering Committee of the Regional Sustainability Partnership
.. . So help me God.
The foregoing oath of office was taken, sworn to, and subscribed before me by David B.
Trinkle Ihisc2tl-/t- day of TL 2011.
Brenda S. Hamilton, Clerk of the Circuit Court
, Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: c1erk@roanokeva.gov
JONATHAN E. CRAFT
Deputy City Clerk
CECELIA T. WEBB
Assistant Deputy City Clerk
STEPHANIE M. MOON, MMC
City Clerk
September 7,2011
Carolyn Glover, Secretary
Personnel and Employment Practices Commission
Roanoke, Virginia
Dear Ms. Glover:
This is to advise you that Letitia Smith has qualified as a member of the Personnel and
Employment Practices Commission for a three-year term of office ending June 30, 2014.
Sincerely,
~ O'n.~
Stephanie M. Moon, MMC
City, Clerk
SMM:ctw
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Letitia Smith, do solemnly swear that I will support the Constitution of the
United States of America and the Constitution of the Commonwealth of Virginia, and
that I will faithfully and impartially discharge and perform all the duties incumbent upon
me as a member of the Personnel and Employment Practices Commission for a three-
year term of office ending June 30, 2014, according to the best of my ability. So help me
God.
~
" L~
Let" ia Smith /
The fOregOing~ of office was taken, sworn to, and subscribed before me by Letitia
Smith this IE. day of ~2011.
Brenda S. Hamilton, Clerk of the Circuit Court
By dwo'"7~/p ~g~rk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: c1erk@roanokeva.gov
JONATHAN E. CRAFT
Deputy City Clerk
CECELIA T. WEBB
Assistant Deputy City Clerk
STEPHANIE M. MOON, MMC
City Clerk
September 7,2011
Robyn Schon, General Manager
Roanoke Civic Center
Roanoke, Virginia
Dear Ms. Schon:
This is to advise you that Stephen S. Willis has qualified as a member of the Roanoke
Civic Center Commission to fill, the unexpired term of Laura Rawlings ending
September 30,2012.
Sincerely,
~ on. o:eW
Stephanie M. Moon, MMC
City Clerk
SMM:ctw
........ .,
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Stephen S. Willis, do solemnly swear that I will support the Constitution of the
United States of America and the Constitution of the Commonwealth of Virginia, and that I
will faithfully and impartially discharge and perform all the duties incumbent upon me as a
member of the Roanoke Civic Center Commission to fill the unexpired term of Laura
Rawlings ending September 30, 2012, according to the best of my ability. So help me God.
if'/~~
,.........---Stephen S. Willis
The foregoing oath of office was taken, sworn to, and subscribed before me by
Stephen S. Willis this Jd!:day of ~/~ 1.
Brenda S. Hamilton, Clerk of the Circuit Court
Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
'Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: c1erk@roanokeva.gov
JONATHAN E. CRAFT
Deputy City Clerk
STEPHANIE M. MOON, MMC
City Clerk
CECELIA T. WEBB
Assistant Deputy City Clerk
September 7,2011
Harwell M. Darby, Jr., Secretary
Economic Development Authority
, Glenn, Feldmann, Darby and Goodlatte
P.O. Box 2887
Roanoke, Virginia 24001-2887
Dear Mr. Darby:
This is to advise you that F. Gordon Hancock has qualified as a Director of the Economic
Development Authority, for a term of office commencing October 21, 2011 and ending
October 20, 2015.
.. 'm.:::tM
Stephanie M. Moon, MMC '
City Clerk
SMM:ctw
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, F. Gordon Hancock, do solemnly swear that I will support the Constitution of the
United States of America and the Constitution of the CommonWealth of Virginia, and that I
will faithfully and impartially discharge and perform all the duties incumbent upon me as a
Director of the Economic Development Authority ending October 20, 2015, according to
the best of my ability. So help me God.
d~~ ~J,
F. Gordon Hancock
The foregoing oath of office was taken, sworn to, and subscribed before me by F. Gordon
Hancockthis H~yof ~11.
Brenda S. Hamilton, Clerk 0 the Cir<;l::lit Court
-"
rk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: c1erk@roanokeva.gov
JONATHAN E. CRAFT
Deputy City Clerk
CECELIA T. WEBB
Assistant Deputy City Clerk
STEPHANIE M. MOON, MMC
City Clerk
September 7,2011
Dr. Robert Sandel, President
Virginia Western Community College
P. O. Box 14007
Roanoke, Virginia 24038-4007
Dear Dr. Sandel:
This is to advise you that Mark S. Lawrence has qualified as a City representative of the
Virginia Western Community College Board for afour-year term of office ending June 30,
2015.
Sincerely,
!i61R~J~0). OJl)~
Stephanie M. Moon, MMC
City Clerk
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
3.
I, Mark Lawrence, do solemnly swear that I will support the Constitution of the
United States of America and the Constitution of the Commonwealth of Virginia, and
,
that I will faithfully and impartially discharge and perform all the duties incumbent upon
me as a City representative of the Virginia Western Community College Board for a
four-year term of office, commencing July 1,2011 and ending June 30, 2015, according
to the best of my ability. So help me GO~;J. ~
Mark Lawrence
s.
The foregoing oath of office was taken, sworn to, and subscribed before me by Mark
Lawrence this ~ay of {J~,JAJ- 2011.
Brenda S. Hamilton, Clerk of the Circuit Court
Clerk
STEPHANIE M. MOON, MMC
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: c1erk@roanokeva.gov
September 7,2011
Robyn Schon, General Manager
Roanoke Civic Center
Roanoke, Virginia
Dear Ms. Schon:
JONATHAN E. CRAFT
Deputy City Clerk
CECELIA T. WEBB
Assistant Deputy City Clerk
This is to advise you that Brownie E. Polly has qualified as a member of the Roanoke Civic
Center Commission for a three-year term of office ending September 30, 2014.
SMM:ctw
Sincerely,
~Y6J'~dN
St~phanie M. Moon, MMC
City Clerk
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Brownie E. Polly, do solemnly swear that I will support the Constitution of the
United States of America and the Constitution of the Commonwealth of Virginia, and that I
will faithfully and impartially discharge and perform all the duties incumbent upon me as a
member of the Roanoke Civic Center Commission for a three-year term of office ending
September 30,2014, according to the best of my ability. So help me God.
~
4
Brownie E. Polly ~
The foregoing oath of office was taken, sworn to, and subscribed before me by Brownie E.
---
Polly this 1 Odayof A1c..GuS" ( 2011.
Brenda S. Hamilton, Clerk of the Circuit Court
By ~~ ~c~;~
~
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 6th day of September, 2011.
No. 39191-090611.
A RESOLUTION authorizing the acceptance offunding for the regional drug prosecutor's
office from the Compensation Board of the Commonwealth of Virginia and authorizing the
acceptance, execution, and filing of appropriate documents to obtain such funds.
BE IT RESOLVED by the Council of the City of Roanoke as follows:
1. The City of Roanoke hereby accepts funding for the regional drug prosecutor's office
in the total amount of $96,944 from the Compensation Board of the Commonwealth of Virginia
through June 30,2012, with a local match for Fiscal Year 2011-2012 of$30,535, as more particularly
described in the report of the City Manager to Council, dated September 6, 2011.
2. The City Manager is hereby authorized to accept, execute, and file on behalf of the
City of Roanoke any and all documents required to obtain such funding. All such documents to be
approved as to form by the City Attorney.
3. The City Manager is further directed to furnish such additional information as may be
required in connection with the acceptance ofthe foregoing funding or with such project.
ATTEST:
.'~Io).h1t)~
City Clerk C
~~
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 6th day of September, 2011.
No. 39192-090611.
AN ORDINANCE to appropriate funding from the Commonwealth of Virginia
for the Regional Drug Prosecutor Grant, amending and reordaining certain sections of
the 2011-2012 Grant Fund Appropriations, and dispensing with the second reading by
title of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that the following
sections of the 2011-2012 Grant Fund Appropriations be, and the same are hereby,
amended and reordained to read and provide as follows:
Appropriations
Regular Employee Salaries
City Retirement
FICA
Medical Insurance
Dental Insurance
Life Insurance
Disability Insurance
Other Rental
Revenues
Regional Drug Prosecutor FY12-Comp Board
Regional Drug Prosecutor FY12-Local Match
35-150-4504-1002
35-150-4504-1105
35-150-4504-1120
35-150-4504-1125
35-150-4504-1126
35-150-4504-1130
35-150-4504-1131
35-150-4504-3075
35-150-4504-4504
35-150-4504-4505
$ 84,796
15,297
6,487
10,680
696
237
286
9,000
96,944
30,535
Pursuant to the provisions of Section 12,of the City Charter, the second reading
of this ordinance by title is hereby dispensed with.
ATTEST: .
~ f), ~. )m.DYln\)--IV
A~Clerk. l
CITY COUNCIL AGENDA REPORT
/
To: Honorable Mayor and Members of City Council
Meeting: September 6, 2011
Subject: Acceptance of Funding for Drug Prosecutor
Background:
Federal funding was made available to the Commonwealth of Virginia to be
used for the development of several Multi-jurisdictional Special Drug
Prosecutors statewide. The positions were developed to coordinate
prosecutorial efforts among independent jurisdictions, reduce fractional and
duplicate prosecutions, enhance the recovery of criminal assets, and utilize
federal, state and local resources to assure maximum prosecutorial
effectiveness and to provide specialized prosecutorial resources to the regional
drug enforcement effort. The Commonwealth's Attorneys of Craig County,
Franklin County, Roanoke County, and the Cities of Roanoke and Salem applied
on October 9, 1987, to the Commonwealth's Attorneys' Services Council, the
State agency responsible for the administration of the grant money to fund a
Multi-jurisdictional Special Drug Prosecutor. City Council accepted the Multi-
jurisdictional Special Drug Prosecutor Grant in April, 1988, and a full-time
Special Drug Prosecutor was hired in july, 1988. Annual re-application for this
funding is required.
Considerations:
On April 15, 1994, funding for the Drug Prosecutor's Office was transferred
from the Commonwealth's Attorneys' Services Council to the Compensation
Board. The Compensation Board approved funding for the Drug Prosecutor in
the amount of $96,944 on May 1,2011, and funding will continue through June
30, 2012. The local match is $30,535 for a total of $127,479. Funding for the
local share is available in General Fund - Transfer to Grant Fund (account
number 01-250-9310-9535).
Recommended Action:
Accept funding from the Compensation Board in the amount of $96,944 with
the City providing local match funding in the amount of $30,535. Authorize
the City Manager to execute the requisite documents to obtain the funding
from the Compensation Board. All such documents shall be reviewed and
approved as to form by the City Attorney.
Adopt the accompanying budget ordinance to establish revenue estimates for
$96,944 in state grant funds and $30,535 in local match, to transfer local
match from the General Fund Transfer to Grant Fund account (01-250-9310-
9535), and to appropriate funding totaling $127,479 per attachment 1 in
accounts to be established by the Director of Finance.
___Cf1Q"l;tlJ2::J
Donald S. Caldwell
Commonwealth's Attorney
Distribution: Council Appointed Officers
2
CITY COUNCIL AGENDA REPORT
To:
Meeting:
Su bject:
Honorable Mayor and Members of City Council
September 6, 2011
Acceptance of Funding for Drug Prosecutor
I concur with the recommendation from Donald S. Caldwell, Commonwealth's
Attorney for the City of Roanoke, with respect to the subject referenced above.
I recommend that City Council accept funding from the Compensation Board in
the amount of $96,944 with the City of Roanoke providing local match funding
in the amount of $30,535 - totaling $127,479.
Christopher P. Morrill
City Manager
Distribution: Council Appointed Officers
J
~~
IN THE COUNCIL FOR THE CITY OF ROANOKE, VIRGINIA
The 6th day of September, 2011.
No. 39193-090611.
A RESOLUTION supporting the National Moment of Remembrance of the 10th Anniversary of
September 11 th,
WHEREAS, the City Council of the City of Roanoke supports the United States Senate's
declaration of a National Moment of Remembrance beginning at 1 :00 p.m. Eastern Daylight Time on
September 11, 2011, in honor of the 10th anniversary of the terrorist attacks committed against the
United States on September 11,2001;
WHEREAS, at 8:46 a.m., on September 11, 2001, hijacked American Airlines Flight 11
crashed into the upper portion of the North Tower of the World Trade Center in New York City, New
York;
WHEREAS, 17 minutes later, at 9:03 a.m., hijacked United Airlines Flight 175 crashed into the
South Tower of the World Trade Center;
WHEREAS, at 9:37 a.m., the west wall of the Pentagon was hit by hijacked American Airlines
Flight 77, the impact of which caused immediate and catastrophic damage to the headquarters of the
Department of Defense;
WHEREAS, at approximately 10:00 a.m., the passengers and crew of hijacked United Airlines
Flight 93 acted heroically to retake control of the airplane and thwart the taking of additional American
lives by crashing the airliner in Shanksville, Pennsylvania, and, in doing so, gave their lives to save
countless others;
WHEREAS, nearly 3,000 innocent civilians were killed in the heinous attacks of September 11,
2001;
C:\DOCUME-1\clwhl\LOCALS-I\Temp\notesEIEF34\9 II anniversary,doc
WHEREAS, tens of thousands of individuals narrowly escaped the attacks at the Pentagon and
World Trade Center and, as witnesses to this tragedy, are forever changed;
WHEREAS, countless fire departments, police departments, first responders, governmental
officials, workers, emergency medical personnel, and volunteers, including some from Roanoke,
responded immediately and heroically to those horrific events;
WHEREAS, the Fire Department of New York suffered 343 fatalities on September 11, 2001,
the largest loss of life of any emergency response agency in United States history;
WHEREAS, the Port Authority Police Department suffered 37 fatalities in the attacks, the
largest loss of life of any police force in United States history in a single day;
WHEREAS, the New York Police Department suffered 23 fatalities as a result of the terrorist
attacks;
WHEREAS, the impact of that day on public health continues through 2011, as nearly 90,000
people are at risk of or suffering from negative health effects as a result of the events of September 11,
2001, including 14,000 workers and 2,400 community residents who are sick, and tens of thousands of
others whose health is being monitored;
WHEREAS, ten years later, the people of the United States and people around the world
continue to mourn the tremendous loss of innocent life on that fateful day;
WHEREAS, ten years later, thousands of men and women in the United States Armed Forces
remain in harm's way defending the United States against those who seek to threaten our country;
WHEREAS, on the 10th anniversary of this tragic day, the thoughts of the people of the United
States are with all of the victims of the events of September 11, 2001, and their families;
WHEREAS, the lives of Americans were changed forever on September 11, 2001, when events
threatened the American way of life;
C:\DOCUME-I\clwhl\LOCALS-I\Temp\notesEIEF34\9 II anniversary,doc
WHEREAS, in 2009, Congress and the President joined together to designate September 11 as
a National Day of Service and Remembrance under the Serve America Act (Public Law 111-13; 123
Stat. 1460);
WHEREAS, in September 2009 and 2010, President Obama issued Proclamation 8413 (74 Fed.
Reg. 47045) and Proclamation 8559 (75 Fed. Reg. 56463) proclaiming September 11, 2009, and
September 11,2010, respectively, as Patriot Day and National Day of Service and Remembrance; and
WHEREAS, September 11 will never, and should never, be just another day in the hearts and
minds of all people of the United States;
NOW, THEREFORE BE IT RESOLVED by the Council of the City of Roanoke that
1. Council recognizes September 11, 2011, as a day of solemn commemoration of the
events of September 11, 2001, and a day to come together as a Nation.
2. Council offers its deepest and most sincere condolences to the families, friends, and
loved ones of the innocent victims of the September 11, 2001, terrorist attacks.
3. Council honors the heroic service, actions, and sacrifices of first responders, law
enforcement personnel, State and local officials, volunteers, and countless others, who aided the
innocent victims of those attacks and, in doing so, bravely risked and often gave their own lives.
4. Council recognizes the valiant service, actions, and sacrifices of United States
personnel, including members of the United States Armed Forces, the United States intelligence
agencies, the United States diplomatic service, homeland security and law enforcement personnel, and
their families, who have given so much, including their lives and well-being, to support the cause of
freedom and defend the security of the United States.
5. On the 10th anniversary of this tragic day in United States history, City CouD-cil calls
upon all of the people and institutions of the City to observe a moment of remembrance on September
11,2011, to last for 1 minute beginning at 1:00 p.m. Eastern Daylight Time by, to the maximum extent
C:\DOCUME-I\clwhl\LOCALS-I\Temp\notesEIEF34\9 II anniversary,doc
practicable, ceasing all work or other activity; and marking the moment in an appropriate manner,
including by ringing bells, blowing whistles, or sounding sirens.
ATTEST:
Jt.J2 ~ hJ .~o-.J
City Clerk.
C:\DOCUME-l\clwhl\LOCALS-I\Temp\notesEIEF34\9 11 anniversary,doc
CITY COUNCIL AGENDA REPORT
To:
Meeting:
Subject:
Honorable Mayor and Members of City Council
September 6, 2011
9/11 National Moment of Remembrance
This year marks the 10th Anniversary of the terrorist attacks of September 11,2001.
To commemorate the occasion arid pay tribute to those who were lost, a resolution
was passed by the United States Senate calling on all Americans to participate in a
Moment of Remembrance on September 11, 2011. During the Moment of
Remembrance, cities and towns, fire stations, churches and other institutions across
the country will sound sirens and ring bells for one minute at 1 :00 p.m. Eastern Time
in remembrance of those who were lost.
Localities have been asked to participate by: (1) Working with and contacting
firehouses, police, churches, and other institutions to sound sirens and ring bells for
one minute at 1 :00 pm; (2) passing a resolution or issuing a proclamafion recognizing
the Moment of Remembrance; (3) hosting an event to commemorate the 10th
Anniversary of the September 11 th attacks that includes the Moment of Remembrance;
and (4) notifying constituents of the forthcoming Moment of Remembrance by noting
it on websites and through local papers, social media a'nd other outreach
mechanisms.
On Sunday, September 11 th, the City of Roanoke will host a regional Remembrance
Ceremony in Market Square. The event will start at 4:00 p.m. for people to view
displays related to 9/11 and public safety. A formal ceremony, including choir music,
will begin at 5:00 p.m. in Market Square. The event is being coordinated by Fire and
Rescue, Police, Sheriff and Public Information staff from the cities of Roanoke and
Salem, the Town of Vinton and Roanoke County.
Recommended Action:
Adopt the accompanying resolution, establishing a national Moment of Remembrance
at 1 :00 p.m. Eastern daylight time on September 11, 2011 where citizens of the City
of Roanoke stop for one minute and remember those lost in the September 11 th
attacks as a signal of remembrance for those lost, a symbol of solidarity and a
demonstration of the perseverance that the American people have shown since the
September 11 th terrorist attacks.
Christopher P. Morrill
City Manager
Distribution: Honorable Octavia Johnson, Sheriff
Council Appointed Officers
Chief David Hoback, Fire-EMS
Chief Christopher Perkins, Police
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: c1erk@roanokeva.gov
JONATHAN E. CRAFT
Deputy City Clerk
STEPHANIE M. MOON, MMC
City Clerk
September 7,2011
CECELIA T. WEBB
Assistant Deputy City Clerk
The Honorable Robert F. McDonnell
Governor of Virginia
111 East Broad Street
Richmond, Virginia 23219
The Honorable Onzlee Ware'
Member, House of Delegates
P. O. Box 1745
Roanoke, Virginia 24018
The Honorable John S. Edwards
Member, House of Senate
P.O. Box 1179
Roanoke, Virginia 24006-1179
The Honorable H. Cleaveland
Member, House of Delegates
40 British Woods Drive
Roanoke, Virginia 24019
Gentlemen:
I am enclosing copy of Resolution No. 39194-090611 in support of restoration of State
Funding for Aid to Localities. The City asks Governor Bob McDonnell to submit a budget
amendment to the 2012 session of the General Assembly to reverse the $60 million-a-
year reduction for the current year, FY12, and eliminate the aid to localities reduction in
the budget for FY13 and FY14. The members of the General Assembly are requested to
support the abovementioned budget amend ment.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting held on Tuesday, September 6, 2011.
Sincerely,
r fr)~"h1DDYJ
Stephanie M. Moon, MMC (
City Clerk
Enclosure
pc: Christopher P. Morrill, City Manager
William M. Hackworth, City Attorney
Ann H. Shawver, Director of Finance
Ji
..
IN THE COUNCIL FOR THE CITY OF ROANOKE, VIRGINIA
The 6th day of September, 2011.
No. 39194-090611.
A RESOLUTION in support of restoration of State Funding for Aid to Localities.
WHEREAS, State financial assistance for mandated and high priority programs,
including public education, health and human services, public safety and constitutional officers,
is $800 million less in FY12 than in FY09;
WHEREAS, cities and counties must balance their budgets during a time in which future
state assistance is umeliable, federal stimulus dollars are dwindling, and real estate assessments
are declining;
WHEREAS, the Appropriation Act contains $60 million in across-the-board cuts to cities
and counties for both FYll and FY12, under which localities are required to either elect to take
reductions in particular state aid programs, or to send the State a check for the amounts
determined by the Department of Planning and Budget ("Local Aid to the State");
WHEREAS, the reductions are applied to essential services, including law enforcement,
jail administration; foster care and child protection services, election administration and social
services;
WHEREAS, the City .of Roanoke does not have the authority to unilaterally decide to
discontinue providing services such as election administration or to refuse to house and care for
State prisoners in local and regional jails;
WHEREAS, the State budget cuts are not accompanied by any reductions in state-
imposed mandates, standards and service requirements, nor do they provide any administrative
flexibility for local agencies;
- WHEREAS, the City of Roanoke remitted $1,458,982 in FYll and will be required to
remit another $1,497,985 in FYI2;
WHEREAS, cities and counties will have provided the State with $220 million by the
close ofFYI2 for this "Local Aid to the State" program;
WHEREAS, these reductions shift State costs to local taxpayers and artificially increases
the amount of state surplus revenue;
WHEREAS, State revenues have begun to recover and the State is expecting to have a
revenue surplus for the second year in a row;
WHEREAS, revenue collections for the City of Roanoke continue to reflect the
struggling housing market; and
WHEREAS, the State should not shift its share of the costs for mandates and
responsibilities to local governments;
NOW THEREFORE BE IT RESOLVED by the Council of the City of Roanoke that:
I. The City asks Governor Bob McDonnell to submit a budget amendment to the
o
2012 session of the General Assembly to reverse the $60 million-a-year reduction for the current
year, FYI2, and to eliminate the aid to localities reduction in the budget submitted for FY13 and
FYI4.
2. The members of the General Assembly are requested to support a budget
amendment to the 2012 session of the General Assembly to reverse the $60 million-a-year
, ,
reduction for the current year, FYI2, and to eliminate the aid to localities reduction in the budget
submitted for FY13 and FYI4.
3. The City Clerk is directed to send attested copies of this Resolution to the
Governor and to the members of the General Assembly
ATTEST:
hJ~ fY-J DN
City Clerk. C '
2
CITY COUNCIL AGENDA REPORT
To:
Meeting:
Subject:
Honorable Mayor and Members of City Council
September 6, 2011
Resolution to Request Restoration of Funding to Localities
Background:
Du ring the 2008 Session of the General Assembly, one of the strategies utilized
to balance the budget for the Commonwealth of Virginia was the
implementation of State Reductions in Aid to Localities which totaled $50
million. The reduction was increased to $60 million during the 2010 General
Assembly.
The State based the reductions on the level of funding that is provided to
localities for various offices and programs. The office and programs included
that impact the City of Roanoke include:
· Registrar/Electoral Board
· Sheriff/Jail
· Commissioner of the Revenue
· Com monwealth Attorney
· Treasurer
· Library Aid
· Rolling Stock Tax
· Recordation Tax
· Social Service - Comprehensive Services Act
· Social Service - General Relief
· House Bill 599 - Local Law Enforcement
· Virginia Juvenile Community Crime Control Act (VJCCCA)
· Juvenile Detention Center
Considerations:
The Commonwealth of Virginia Department of Planning and Budget, as it has
since the inception of the reductions, outlines three methods, one of which may
be selected to manage the reduction in the flow of revenue from the State to
each locality. They are:
· Reduce direct revenue for each program based on the State
calculated reduction for each program; or
· Reimburse the state for the revenue reduction; or
· Use a combination of direct program revenue reductions and
reimbursement payment.
The City of Roanoke uses the reimbursement method and reimburses the State
for the revenue reduction.
Since FY, 2009, the City has returned approximately $3.8 million, with
approximately $1.5 million budgeted to be returned to the Commonwealth in
FY 201 2. Operationally, the City has reduced expenditure budgets accordingly
to accommodate the required reductions. In light of these reductions combined
with the economic downturn, we have experienced significant reductions in City
operations. VML has asked that each locality's governing body adopt a
resolution asking the Governor and members of the General Assembly to
support the reversal of the $60 million annual reduction for FY 2012 and
eliminate the Aid to Localities reduction in the budget submitted for FY 2013
and FY 2014.
Recommended Action:
'--. Adopt the attached resolution requesting the su pport of the Governor and
members of the General Assembly to reverse the FY 2012 Local Aid to the
Commonwealth requirement and eliminate the same in the FY 2013 and FY
2014 state budget.
Christopher P. Morrill
City Manager
Distribution: Council Appointed Officers
Delegate Bill Cleveland, 21 5t District, Virginia House of Delegates
Delegate Onzlee Ware, 11 th District, Virginia House of Delegates
Sherman M. Stovall, Assistant City Manager for Operations
R. Brian Townsend, Assistant City Manager for Community Development
Amelia C. Merchant, Director of Management and Budget
2
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: clerk@roanokeva.gov
JONATHAN E.CRAFT
Deputy City Clerk
STEPHANIE M. MOON, MMC
City Clerk
September 7,2011
CECELIA T. WEBB
Assistant Deputy City Clerk
The Honorable Bob Goodlatte
United States Congress
10 Franklin Road, S. E., Suite 540
Roanoke, Virginia 24011
Philip Francis, Superintendent
Blue Ridge Parkway
199 Hemphill Knob Road
Asheville, North Carolina 28803
Gentlemen:
I am enclosing copy of Resolution No. 39195-090611 requesting that the National Park
Service amend its proposed Roanoke Valley/Blue Ridge Parkway Trail Plan
Environmental Assessment to address concerns of the City of Roanok13.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting held on Tuesday, September 6,2011.
Sincerely,
~h,. mb~
Stephanie M. Moon, MMC {
City Clerk
Enclosure
pc: Christopher P. Morrill, City Manager
William M. Hackworth, City Attorney
Ann H. Shawver, Director of Finance
R. Brian Townsend, Assistant City Manager for Community Development
Steve Buschor, Director, Parks and Recreation
~\U
IN THE COUNCIL FOR THE CITY OF ROANOKE, VIRGINIA
The 6th day of September, 2011.
No. 39195-090611.
A RESOLUTION requesting that the National Park Service amend its proposed Roanoke
Valley/Blue Ridge Parkway Trail Plan Environmental Assessment to address concerns of the City of
Roanoke.
WHEREAS, the National Park Service has promulg:;ted a proposed Roanoke Valley/Blue
Ridge Parkway Trail Plan Environmental Assessment ("Assessment") and is accepting public comment
on it until September 12,2011;
WHEREAS, the proposed Assessment eliminates provisions contained in earlier drafts calling
(i) for the extension of the Roanoke River Greenway to Explore Park, (ii) for opening the Chestnut
Ridge Loop Trail as a multi-use trail for hikers, equestrians, and mountain bikers on a one-year trial
basis, and (iii) keeping open certain existing "social trails" along the Parkway to facilitate public access
to the Parkway;
WHEREAS, extension of the Roanoke River Greenway to Explore Park is a critical element of
the region's greenway plan;
WHEREAS, opening the Chestnut Ridge Loop Trail as a multi-use trail for hikers, equestrians,
and mountain bikers on a one-year .trial basis, as requested by the City previously, will permit the
feasibility of opening such trail to multi-use at all tiIpes to be evaluated; and
WHEREAS, closing of all of the approximately forty existing and unobtrusive "social trails"
that provide access to the Parkway through the Roanoke Valley for non-motorized users, without
providing for reasonable and safe alternatives, will severely limit access to the Parkway for hikers,
bicyclists, and equestrians.
K:\Measures\BRPP 9 2011,doc
THEREFORE, BE IT RESOLVED by the CoUncil of the City of Roanoke that:
1. Council requests that the National Park Service amend its proposed Roanoke
Valley/Blue Ridge Parkway Trail Plan Environmental Assessment to address the concerns of the City
of Roanoke as set out in the City Manager's letter to Council dated September 6, 2011.
2. That the City Clerk is directed to send attested copies of this Resolution, and the City
Manager's letter to Council of September 6, 2011, to the Honorable Bob Goodlatte and Philip Francis,
Superintendent of the Blue Ridge Parkway, as well as forwarding copies to the Park Service to be
included in the public comments on the Assessment.
ATTEST:
~h).~
City Clerk.
K:\Measures\BRPP 9 201l,doc
CITY COUNCIL AGENDA REPORT
To:
Meeting:
Subject:
Honorable Mayor and Members of City Council
.september 6, 2011
Roanoke Valley/Blue Ridge Parkway Trail Plan Environmental
Assessment
Backg rou nd:
The National Park Service has published the Roanoke Valley/Blue Ridge Parkway
Trail Plan Environmental Assessment, and requested public comments. A
public forum was held on September 1, and written comments will be accepted
until September 12, 2011. This Plan eliminates provisions contained in earlier
drafts for extending the Roanoke River Greenway to Explore Park and provisions
for developing an integrated system of trails that can -be shared by hikers,
equestrians and mountain bikers. The plan includes as an alternative volunteer
construction of a shared use trail along the road connecting the Parkway to
Explore Park. The Plan continues to propose closing approximately 40
unauthorized social trails that provide access to the Parkway for non-motorized
users and replacing them with eight authorized trails when resou rces are
available.
In 2007 the City of Roanoke responded to the first Trail Plan Environmental
Assessment with a letter supporting the Chestnut Ridge Loop for a one-year
pilot project to evaluate allowing Parkway trails to be shared by hikers,
equestrians and mountain bikers; supporting completion of connections to the
Mill Mountain trail system; and legitimizing social trails wherever feasible. In
2008, the City responded to the Parkway's draft General Management Plan,
which did not include mention of the shared use pilot project for the Chestnut
Ridge Loop, by requesting a revision to the Plan to include mountain bike
access to Parkway trails.
Considerations:
An interconnected trail sysl~m is important to Roanoke's healthy living
initiatives, quality of life and unique community brand, and completion of the
Roanoke River Greenway is our area's number one recreational goal. The
proposal to eliminate the Greenway extension across the Parkway to Explore
Park was developed by the Parkway without consulting the Greenway
Commission or local governments. The Parkway provides no justification for
this change, which effectively prohibits the Greenway Commission from
pursuing grant funding to complete the Greenway.
1
2
Closing approximately 40 social trails severely limits access to the Parkway and
its trail system by hikers, equestrians and cyclists who live in and visit the
Roanoke Valley. Most of the unofficial social trails are short, virtually invisible,
have been in place for many years and have minimal environmental impact.
The National Park Service's environmental assessment indicates that all
environmental impacts from expanded trail use and expanded trails are
manageable, and documents that mountain biking and hiking have similar
environmental impacts, which are less than equestrian impacts. Continuing to
restrict Chestnut ,Ridge more severely than the adjacent City trails on Mill
Mountain is a disappointing limit on the local community, tourists, Parkway
visitors and Roanoke Campground users. The Parkway did not recognize the
substantial fundin'g and labor expended by the Greenway Commission and
volunteers in rebuilding Chestnut Ridge Loop to the standards requested by
Parkway staff to accommodate shared use by hikers, equestrians and mountain
bikers.
Recommen'ded Action:
Approve the attached resolution supporting modification of the Roanoke
Valley/Blue Ridge Parkway Trail Plan Environmental Assessment to include ,the
eastern extension of the Roanoke River Greenway to Explore Park, the one year
pilot project to evaluate !shared use of the Chestnut Ridge Loop by hikers,
equestrians and mountain bikers, and leaving the social trails open until
feasible alternative paths are funded and developed. Approval of the resolution
will not create any additional costs to the City of Roanoke.
Christopher P. Morrill
City Manager
Distribution: Council Appointed Officers
R. Brian Townsend, Assistant City Manager for Community Development
Thomas N. Carr, Director, Planning Building and Development
Steven C. Buschor, Director, Parks and Recreation
2
?~~~
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 6th day of September, 2011.
No. 39196-090611.
A RESOLUTION authorizing the acceptance of two FY 2011 Urban and Community
Forestry Grants to fund a part-time Urban Forestry Planner to work with the City's Urban Forester
on an Urban Forestry Plan Update and related activities and on Tree Stewards Training and projects,
and authorizing the execution of the necessary documents, upon certain terms and conditions.
BE IT RESOLVED by the Council of the City of Roanoke that:
1. The City of Roanoke hereby accepts the FY 2011 Urban and Community Forestry
Grants in the total amount of$24,820 to fund a part-time Urban Forestry Planner to work with the
City's Urban Forester on an Urban Forestry Plan Update and related activities and on Tree Stewards
Training and projects, as more particularly set forth in the City Manager's report dated September 6,
2011, to this Council.
2. The City Manager is hereby authorized to execute agreements with the Virginia
Department of Forestry, and any other documents necessary to accept such grants, such documents to
be approved as to form by the City Attorney, and to furnish such additional information as may be
required in connection with the City's acceptance of these grants.
ATTEST:
fttt1~~ '~w.0
R-Urban and Community Forestry Grants - 20 JJ,doc
~~
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 6th day of September, 2011.
No. 39197-090611.
AN ORDINANCE to appropriate funding from the Commonwealth of Virginia
for the Urban and Community Forestry Grants, amending and reordaining certain
sections of the 2011-2012 Grant Fund Appropriations, and dispensing with the second
reading by title of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that the following
sections of the 2011-2012 Grant Fund Appropriations be, and the same are hereby,
amended and reordained to read and provide as follows:
Appropriations
Regular Employee Salaries
City Retirement
FICA
Medical Insurance
Dental Insurance
Life Insurance
Regular Employee Salaries
, City Retirement
FICA
Medical Insurance
Dental Insurance
Life Insurance
Revenues
Urban & Community Forestry Grant FY12 #1
Urban & Community Forestry Grant FY12 #2
35-620-4370-1002
35-620-4370-1105
35-620-4370-1120
35-620-4370-1125
35-620-4370-1126
35-620-4370.,1130
35-620-4371-1002
35-620-4371-1105
35-620-4371-1120
35-620-4371-1125
35-620-4371-1126
35-620-4371-1130
35-620-4370-4370
35-620-4371-4371
$ 8,789
1,586
672
1,260
78
25
8,789
1,586
672
1,260
78
25
12,410
12,410
Pursuant to the provisions of Section 12 of the City Charter, the second reading
of this ordinance by title is hereby dispensed with.,
A~.T!J. .
I^;~ ht.mb(Nv
"City Clerk. ' C
CITY COUNCIL AGENDA REPORT
To:
Meeting:
Subject:
Honorable Mayor and Members of City Council
September 6, 2011
Urban and Community Forestry Grants Acceptance
Background:
For the tenth year, the Virginia Department of Forestry (VDOF) has awarded the
Department of Parks and Recreation funding to staff a part-time Urban Forestry
Planner to work under the Urban Forester. Two grants of $12,410 each were awarded
on 8/15/11. For the first grant, the Urban Forestry Planner will share Urban Tree
Canopy data from VDOF and i-Tree data from Virginia Tech with the public, examine
reforestation opportunities in the City, publicize urban forestry activities and maintain
the Commemorative Tree Program. With the second grant, the Urban Forestry Planner
will coordinate the Roanoke Tree Steward Program. There are currently 43 Tree
Stewards, each of whom took 30 hours of class work/Held training and will give back
30 hours of volunteer work in their first year (20 hours in subsequent years). They
care for City-owned trees, plant trees and seedlings, and educate the public with
programs and with booths at events such as Earth Day. The Urban Forester's time
with these programs serves as match to the grants. All activities are consistent with
the Urban Forestry Plan adopted as an element of Vision 2001-2020.
Considerations:
City CounCil action is needed to formally accept and appropriate the grant funds and
to authorize execution of. Memoranda of Agreements (MOA) between VDOF and the
City. Copies of the MOAs are attached to this letter.
Recommended Action:
Accept the grants as described above, and authorize the City Manager to execute the
Memoranda of Agreements between the City and VDOF, such agreements to be
approved as to form by the City Attorney.
Adopt the accompanying budget ordinance to establish two revenue estimates in the
amount of $12,410 each for the VDOF Urban and Community Forestry Grants and to
appropriate funding of the same to accounts to be established by the Director of
Finance in the Grant Fund.
C ristopher P. Morrill
City Manager
Distribution: Council Appointed Officers
Brian Townsend, Assistant City Manager for Community Development
Steven Buschor, Director, Parks and Recreation
U&CF ASSISTANCE GRANT PROGRAM
MEMORANDUM OF AGREEMENT
GRANT # llUCF12
This agreement made this
day of
, 2011 by and between the Virginia Department of
Forestry, herein referred to as "Party of the First Part", and the City of Roanoke. Vir2inia
herein referred to as "Party ofthe Second Part".
The parties of this agreement, in consideration of the mutual covenants and stipulations set out herein in order to
promote, support and participate in the U&CF Assistance Grant Program, sponsored by the U. S. Forest Service
(Catalog of Federal Domestic Assistance (CFDA) Number 10-664) agree as follows:
(1) SCOPE OF SERVICES:
The Party of the Second Part shall provide the service to the Party of the First Part set forth in its Urban & Community
Forestry Assistance proposal. '
(2) TIME OF PERFORMANCE:
The service of the Party of the Second Part shall commence on August 10,2011 and shall terminate
on June 15,2012. ;-
All time limits stated are of the essence of this agreement.
(3) COMPENSATION:
The Party of the Second Part shall be paid by the Party of the First Part as set forth in ATTACHMENT A. Funds will
be transferred to the Party of the Second Part upon receipt of quarterly billings. The Party of the Second Part shall
spend the funds according to the specified categories of the contract budget. Minor shifts of the funds among categories
not to exceed 10 percent may be permitted by the Party of the First Part, but in no case can the total expenditures exceed
the amount provided by this contract. Shifts of funds among budget categories exceeding 10 percent must be approved
in writing by the Party of The First Part.
Indirect charges are not approved as a reimbursable item. Due to limited funding the U&CF program endeavors to see
that maximum funding goes directly to projects on the ground. Therefore it has been our policy not to allow grant funds
from the Urban and Community Forestry program to pay for indirect overhead, however indirect overheard may be
utilized to satisfy the match requirements. Overhead costs that will be allowed for match can be negotiated on a project-
by-project basis. '
(4) ASSISTANCE:
The Party of the First Part agrees upon request of the Party of the Second Part to furnish, or otherwise make available to
the Party of the Second Part, copies of existing non-proprietary materials in the possession of the Party of the First Part
that are reasonably related to the subject matter of this agreement and are necessary to the Party of the Second Part for
completion of his performance under this agreement.
Page 1
(5) GENERAL PROVISIONS:
Nothing in this agreement shall be construed as authority for either party to make commitments which will bind the other
party beyond the Scope of Service contained herein. Furthermore, the Party of the Second Part shall not assign, sublet
or subcontract any work related to this agreement or any interest it may have herein without the prior written consent of
the Party of the First Part. This contract is subject to appropriations by the Virginia General Assembly.
(6) INTEGRATION AND MODIFICATION:
This contract constitutes the entire agreement between the Party of the Second Part and the Party of the First Part. No
alteration, amendment or modification in the provisions of this agreement shall be effective unless it is reduced to
writing, signed by the parties and attached hereto.
(7) TERMINATION:
The Party of the First Part may terminate this agreement for its convenience upon 60 days written notice to the other
party. The Party of the Second Part shall be paid for no service rendered or expense incurred after receipt of such notice
except such fees and expenses incurred prior to the effective date of termination that are necessary for curtaihnent of
its/his work under this agreement.
In the event of breach by the Party of the Second Part of this agreement, the Party of the First Part shall have the right
immediately to rescind, revoke or terminate the agreement. In the alternative the Party of the First Part may give written
notice to the Party of the Second Part specifying the manner in which the Agreement has been breached. If a notice of
breach is given and the Party ofthe Second Part has not substantially corrected the breach within the sixty (60) days of
receipt of the written notice, the Party of the First Part shall have the right to terminate this Agreement.
In tl}e event of rescission, revocation or termination, all documents and other materials related to the performance of this
Agreement shall become the property of the Department of Forestry. ,
(8) COLLATERAL CONTRACTS:
Where there exists any inconsistency between this Agreement <l;nd other provisions of collateral contractual agreements
which are made a part of this Agreement by reference or otherwise, the provisions of this Agreement shall control.
(9) ANTI-DISCRIMINATION:
During the performance of this contract, the Party of the Second Part agrees as follows;
The Party of the Second Part will not discriminate against any employee or applicant for employment
because of race, religion, color, sex, or national origin, except where religion, sex, or national origin is a bona
fide occupational qualification reasonable necessary to the normal operation of the Party of the Second Part.
The Party of the Second Part agrees to post in conspicuous places, available to employees and applicants for
employment, notices setting forth the provisions of this non-discrimination clause.
The Party of the Second Part, in all solicitations or advertisement for employees placed by or on behalf of the
Party of the Second Part, will state that such Party of the Second Part is an equal opportunity employer.
Notices, advertisements and solicitations in accordance with federal law, rules or regulations shall be
deemed sufficient for the purpose of meeting the requirements of the Section.
Page 2
The Party of the Second Part will include the above provisions in every subcontract or purchase order of over $10,000,
so that the provisions will be binding upon each subcontractor or vendor.
(10)
APPLICATIONS:
"
This agreement shall be governed in all respects, whether as to validity, construction, capacity, performance or
otherwise, by the laws of the Commonwealth of Virginia.
(11) SEVERABILITY:
Each paragraph and provision of the Agreement is severable from the entire Agreement; and if any provision is declared
invalid, the remaining provisions shall nevertheless remain in effect.
(12) CONTINGENT FEE WARRANTY:
The Party of the Second Part warrants that he/it has not employed or retained any person or persons for the purpose of
soliciting or securing this Agreement. The Party of the Second Part further warrants that he/it has not paid or agreed to
pay any company or person any fee, cQmmission, percentage, brokerage fee, gift or any other consideration, contingent
upon the award or making of this Agreement. For breach of one or both of the foregoing warranties, the Agency shall
have the right to terminate this agreement without liability, or, in its discretion or otherwise recover, the full amount of
said prohibition fee, commission, percentage, brokerage fee, gift or contingent fee.
(13) CONFLICT OF INTEREST:
The Party of the Second Part warrants that he has fully complied with the Virginia Conflict of Interest Act.
(14) FINANCIAL RECORDS AVAILABILITY:
The Party of the Second Part agrees to retain all books, records and other documents relative to this Agreement for five
(5) years after fmal payment, or until audited by the Commonwealth of Virginia? whichever is later. The Party of the
First Part, its authorized agents and/or State auditors shall have full access to and the right to examine any of said
materials during said period.
Source documentation such as canceled checks (include copies of both front and back), paid bills, payrolls, time and
attendance record (itemizing time spent on U&CF Assistance grant project), contracts, etc. will be submitted with the
"Request for Funds." Invoices will be marked "PAID" and referenced as to how payment was made (i.e. check
number).
The Party of the Second Part agrees to comply with the following Federal cost and administrative regulations as
applicable:
Non-Profit On!:anizations
Cost Principles, OMB CIR A-122
Admin, Regulations, OMB CIR A-II 0
Audits, OMB CIR-A 133
State and Local Governments Universities
Cost Principles, OMB CIR A-87 Cost Principles, OMB CIR A-21
Admin, Regulations, OMB CIR A-I 02 (rev.) Admin, Regulations, OMB CIR A-II 0
Audits, OMB CIRA-133 Audits, OMB CIRA-133
Page 3
(15) QUARTERLY REPORTS:
The Party of the Second Part agrees to provide the Party of the First Part performance reports on all activities identified
in the proposals as they occur. The performance reports will contain a summary of progress and activities for each
activity within the proposal; indicate any problems and solutions in meeting requirements, and provide [mancial funds
expenditure information for reimbursement as appropriate. The quarterly report form has information relating to writing
to your federal congress person about the benefits of the U&CF program to your community / organization.
The schedule for submittal of the periodic performance reports shall be as follows:
PERIOD COVERED
August 10, 2011 - October 3 L 2011
November I, 2011-January 31,2012
February 1,2012 - March 31, 2012
Aprill,20l2-June 10,2012
SUBMITTAL DATE
November 15, 2011
February 15,2012
April 15, 2012
June 15,2012
In witness whereof the parties have caused this agreement to be executed by the following duly authorized officials:
PARTY OF THE SECOND PART
PARTY OF THE FIRST PART
This contract has been reviewed by the staff of the Party of the
First Part. Its substantive terms are appropriate, and sufficient
funds have been obligated for its performance.
BY: BY:
~
TITLE: City Manager TITLE:
AGENCY: City of Roanoke, Virginia AGENCY: Virginia Department of Forestry
DATE: DATE:
Page 4
ATTACHMENT A
PAYMENT PROCESS
The funds awarded under the grant are available on a reimbursement basis after verification of match
and in accordance with a payment schedule agreed to in advance. Grantees must file a request for payment
and send records of expenditures along with documented costs to the Virginia Department of Forestry. The
UCF Program Administrator will evaluate the progress ofthe project to determine eligibility for full funding.
Grantees may request reimbursement as needed (maximum of 4 per grant cycle); or at least quarterly if
there are qualifying expenditures.
FEDERAL AND STATE REGULATIONS
Grantees must comply with all Federal regulations pertaining to Federal grants. Grantees are referred
to OMB Circulars A-I 02 and A-II 0 which are the uniform administration requirements. Grantees are also
referred to Section 3015, 3016, and 3017 ofthe Code of Federal Regulations and to cost principles outlined in
OMB Circulars A-21, A-87, and A-122. Copies of these documents maybe obtained from the Virginia
Department of Forestry UCF Program Administrator upon request.
Grantees must certify that they are not debarred from this grant program. Grantees should not
conduct business with individuals or organizations debarred from Federal grant projects. Applicants must
document project approval by the authorized representative of the local governing body, organization or
institution applying for the grant.
State and local government agencies must adhere to guidelines ofthe "Agency Procurement Manual"
(January 1990) as required in Section 2.1-442 ofthe Code ofVrrginia.
RECORD KEEPING REQUIREMENTS
Records will be maintained according to all Federal regulations. The financial management system of
the grantees shall meet the following standards:
. Records shall comply with generally accepted accounting principles.
. Records will document allowable costs.
. Records will be supported by source documentation, such as canceled checks,
paid bills, payrolls, time and attendance records, contracts, etc. Invoices must be marked
paid and be referenced as to how payment was made (i.e., check number). Records will be
maintained for three years following final payment
Page 5
U&CF ASSISTANCE GRANT PROGRAM
MEMORANDUM OF AGREEMENT
GRANT # llUCF13
This agreement made this
day of
, 2011 by and between the Virginia Department of
Forestry, herein referred to as "Party of the First Part", and the City of Roanoke. Vin!inia
herein referred to as "Party of the Second Part",
The parties of this agreement, in consideration of the mutual covenants and stipulations set out herein in order to
promote~ support and participate in the U&CF Assistance Grant Program, sponsored by the U. S. Forest Service
(Catalog of Federal Domestic Assistance (CFDA) Number 10-664) agree as follows:
(1) SCOPE OF SERVICES:
The Party of the Second Part shall provide the service to the Party of the First Part set forth in its Urban & Community
Forestry Assistance proposal.
(2) TIME OF PERFORMANCE:
The service of the Party of the Second Part shall commence on August 10,2011 and shall terminate
on June 15,2012.
All time limits stated are of the essence of this agreement.
(3) COMPENSATION:
The Party of the Second Part shall be paid by the Party of the First Part as set forth in ATTACHMENT A. Funds will
be transferred to the Party of the Second Part upon receipt of quarterly billings. The Party of the Second Part shall
spend the funds according to the specified categories of the contract budget. Minor shifts of the funds among categories
not to exceed 10 percent may be permitted by the Party of the First Part, but in no case can the total expenditures exceed
the amount provided by this contract. Shifts of funds among budget categories exceeding 10 percent must be approved
in writing by the Party of The First Part.
Indirect charges ar~ not approved as a reimbursable item. Due to limited funding the U&CF program endeavors to see
that maximum funding goes directly to projects on the ground. Therefore it has been our policy not to allow grant funds
from the Urban and Community Forestry program to pay for indirect overhead, however indirect overheard may be
utilized to satisfY the match requirements. Overhead costs that will be allowed for match can be negotiated on a project-
by-project basis.
(4) ASSISTANCE:
The Party of the First Part agrees upon request of the Party of the Second Part to furnish, or otherwise make available to
the Party of the Second Part, copies of existing non-proprietary materials in the possession of the Party of the First Part
that are reasonably related to the subject matter of this agreement and are necessary to the Party of the Second Part for
completion of his performance under this agreement.
Page 1
(5) GENERAL PROVISIONS:
Nothing in this agreement shall be construed as authority for either party to make commitments which will bind the other
party beyond the Scope of Service contained herein. Furthermore, the Party of the Second Part shall not assign, sublet
or subcontract any work related to this agreement or any interest it may have herein without the prior written consent of
the Party of the First Part. This contract is subject to appropriations by the Virginia General Assembly.
(6) INTEGRATION AND MODIFICATION:
"
This contract constitutes the entire agreement between the Party of the Second Part and the Party of the First Part. No
alteration, amendment or modification in the provisions of this agreement shall be effective unless it is reduced to
writing, signed by the parties and attached hereto.
(7) TERMINATION:
The Party of the First Part may terminate this agreement for its convenience upon 60 days written notice to the other
party. The Party of the Second Part shall be paid for no service rendered or expense incurred after receipt of such notice
except such fees and expenses incurred prior to the effective date of termination that are necessary for curtailment of
its/his work under this agreement.
In the event of breach by the Party of the Second Part of this agreement, the Party of the First Part shall have the right
immediately to rescind, revoke or terminate the agreement. In the alternative the Party of the First Part may give written
notice to the Party of the Second Part specifying the manner in which the Agreement has been breached. If a notice of
breach is/given and the Party of the Second Part has not substantially corrected the breach within the sixty (60) days of
receipt of the written notice, the Party of the First Part shall have the right to terminate this Agreement.
In the event of rescission, revocation or termination, all documents and other materials related to the performance of this
Agreement shall become the property of the Department of Forestry. '
(8) COLLATERAL CONTRACTS:
Where there exists any inconsistency between this Agreement and other provisions of collateral contractual agreements
which are made a part of this Agreement by reference or otherwise, the provisions of this Agreement shall control.'
(9) ANTI-DISCRIMINATION:
During the performance of this contract, the Party of the Second Part agrees as follows;
The Party of the Second Part will not discriminate against any employee or applicant for employment
because of race, religion, color, sex, or national origin, except where religion, sex, or national origin is a bona
fide occupational qualification reasonable necessary to the normal operation of the Party of the Second Part.
The Party of the Second Part agrees to post in conspicuous places, available to employees and applicants for
employment, notices setting forth the provisions of this non-discrimination clause.
The Party of the Second Part, in all solicitations or advertisement for employees placed by or on behalf of the
Party of the Second Part, will state that such Party of the Second Part is an equal opportunity employer.
Notices, advertisements and solicitations in accordance with federal law, rules or regulations shall be
deemed sufficient for the purpose of meeting the requirements ofthe Section.
Page 2
The Party of the Second Part will include the above provisions in every subcontract or purchase order of over $10,000,
so that the provisions will be binding upon each subcontractor or vendor.
(10) APPLICATIONS:
This agreement shall be governed in all respects, whether as to validity, construction, capacity, performance or '
otherwise, by the laws of the Commonwealth of Virginia.
(11 ) SEVERABILITY:
Each paragraph and provision of the Agreement is severable from the entire Agreement; and if any provision is declared
invalid, the remaining provisions shall nevertheless remain in effect.
(12) CONTINGENT FEE WARRANTY:
The Party of the Second Part warrants that he/it has not employed or retained any person or persons for the purpose of
soliciting or securing this Agreement. The Party of the Second Part further warrants that he/it has not paid or agreed to
pay any company or person any fee, commission, percentage, brokerage fee, gift or any other consideration, contingent
upon the award or making of this Agreement. For breach of one or both of the foregoing warranties, the Agency shall
have the right to terminate this agreement without liability, or, in its discretion or otherwise recover, the full amount of
said prohibition fee, commission, percentage, brokerage fee, gift or contingent fee.
(13) CONFLICT OF INTEREST:
The Party of the Second Part warrants that he has fully complied with the Virginia Conflict of Interest Act.
(14) FINANCIAL RECORDS AVAILABILITY:
The Party of the Second Part agrees to retain all books, records and other documents relative to this Agreement for five
(5) years after final payment, or until audited by the Commonwealth of Virginia, whichever is later. The Party of the
First Part, its authorized agents and/or State auditors shall have full access to and the right to examine any of said
materials during said period.
Source documentation such as canceled checks (include copies of both front and back), paid bills, payrolls, time and
attendance record (itemizing time spent on U&CF Assistance grant project), contracts, etc. will be submitted with the
"Request for Funds." Invoices will be marked "PAID" and referenced as to how payment was made (i.e. check
number).
The Party of the Second Part agrees to comply with the following Federal cost and administrative regulations as
applicable:
Non-Profit Or!!:anizations
Cost Principles, 6MB CIR A-I22
Admin. Regulations, OMB CIR A-II 0
Audits, OMB CIR-A 133
State and Local Governments
Universities
Cost Principles, OMB CIR A-87
Admin, Regulations, OMB CIR A-I02 (rev,)
Audits, OMB CIRA-133
Cost Principles, OMB CIR A-21
Admin. Regulations, OMB CIR A-II 0
Audits, OMB ClR A-133
Page 3
(15) QUARTERLY REPORTS:
The Party of the Second Part agrees to provide the Party of the First Part performance reports on all activities identified
in the proposals as they occur. The performance reports will contain a summary of progress and activities for each
activity within the proposal; indicate any problems and solutions in meeting requirements, and provide [mancial funds
expenditure information for reimbursement as appropriate. The quarterly report form has information relating to writing
to your federal congress person about the benefits of the U&CF program to your community / organization.
The schedule for submittal of the periodic performance reports shall be as follows:
PERIOD COVERED
August 10, 2011 - October 31,2011
November 1, 2011 -January 3 I , 2012
February L 2012 - March 31, 2012
April 1 ,2012 - June 10,2012
SUBMITTAL DATE
November 15, 20 II
February 15, 2012
April 15, 2012
June 15,2012
In witness whereof the parties have caused this agreement to be executed by the following duly authorized officials:
PARTY OF THE SECOND PART
PARTY OF THE FIRST PART
This contract has been reviewed by the staff of the Party of the
First Part. Its substantive terms are appropriate, and sufficient
funds have been obligated for its performance.
BY: BY:
"-
TITLE: City Manager TITLE:
AGENCY: City of Roanoke, Virginia AGENCY: Virginia Department of Forestry
DATE: DATE:
Page 4
ATTACHMENT A
PAYMENT PROCESS
The funds awarded under the grant are available on a reimbursement basis after verification of match
and in accordance with a payment schedule agreed to in advance. Grantees must file a request for payment
and send records of expenditures along with documented costs to the Virginia Department of Forestry. The
UCF Program Administrator will evaluate the progress ofthe project to determine eligibility for full funding.
Grantees may request reimbursement as needed (maximum of 4 per grant cycle); or at least quarterly if
there are qualifying expenditures.
FEDERAL AND STATE REGULATIONS
Grantees must comply with all Federal regulations pertaining to Federal grants. Grantees are referred
to OMB Circulars A-I 02 and A-II 0 which are the uniform administration requirements. Grantees are also
referred to Section 3015,3016, and 3017 ofthe Code of Federal Regulations and to cost principles outlined in
OMB Circulars A-21, A-87, and A-122. Copies ofthese documents maybe obtained from the Virginia
Department of Forestry UCF Program Administrator upon request.
Grantees must certifY that they are not debarred from this grant program. Grantees should not
conduct business with individuals or organizations debarred from Federal grant projects. Applicants must
document project approval by the authorized representative ofthe local governing body, organization or
institution applying for the grant.
State and local government agencies must adhere to guidelines of the "Agency Procurement Manual"
(January 1990) as required in Section 2.1-442 of the Code of Virginia.
---
RECORD KEEPING REQUIREMENTS
Records will be maintained according to all Federal regulations. The financial management system of
the grantees shall meet the following standards:
\
. Records shall comply with generally accepted accounting principles.
. Records will document allowable costs.
. Records will be supported by source documentation, such as canceled checks,
paid bills, payrolls, time and attendance records, contracts, etc. Invoices must be marked
paid and be referenced as to how payment was made (i.e., check number). Records will be
maintained for three years following final payment
Page 5
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: cJerk@roanokeva.gov
JONATHAN E. CRAFT
Deputy City Clerk
STEPHANIE M. MOON, MMC
City Clerk
CECELIA T. WEBB
Assistant Deputy City Clerk
September 7, 2011
Tim Cribbs, President
Pathfinders for Greenways, Inc.
P. O. Box 8553
Roanoke, Virginia 24014
Liz Belcher, Greenway Coordinator
Roanoke Valley Greenway Commission
P. O. Box 29800
Roanoke, Virginia 24018
Dear Mr. Cribbs and Ms. Belcher:
I am enclosing copy of Resolution No. 39198-090611 accepting donations of
$100,000.00 from Pathfinders for Greenways, Inc., and $25,000.00 from the Roanoke
Valley Greenway Commission to the City to support the development of the Roanoke
River Greenway--Bridge Street to Salem connection. On behalf of the Roanoke City
Council, I wish to express sincere appreciation to you for the donation of funds.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting held on Tuesday, September 6, 2011.
Sincerely,
~h]_.~ow
Stephanie M. Moon, MMC
City Clerk
Enclosure
pc: Christopher P. Morrill, City Manager
William M. Hackworth, City Attorney
Ann H. Shawver, Director of Finance
R. Brian-Townsend, Assistant City Manager for Community Development
Philip Schirmer, City Engineer
~~
, IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 6th day of September, 2011.
No. 39198-090611.
A RESOLUTION accepting and expressing appreciation for the donation of$100,000 from
Pathfinders for Greenways, Inc., and $25,000 from the Roanoke Valley Greenway Commission to
support the development of the Roanoke River Greenway - Bridge Street to Salem connection.
WHEREAS, the Roanoke River Greenway Trail has been developed for citizens and visitors
and more than 6 miles of the total 10 miles of the trail has been completed; and
WHEREAS, developing the remaining 2.6 miles of the trail to connect to Salem is expected
to cost $6 - 7 million, and continued support of the community will be required.
BE IT RESOL VEDbythe Council ofthe City of Roanoke as follows:
1. This Council accepts and expresses its appreciation for the donation of these funds to
the City from Pathfinders for Greenways, Inc., and the Roanoke Valley Greenway Commission all as
more particularly described in the letter of the City Manager, dated September 6,2011.
2. The City Clerk is directed to forward an attested copy of this resolution to Pathfinders
for Greenways, Inc., and the Roanoke Valley Greenway Commission.
ATTEST:
~hl.dYJbW
City Clerk. l
K:\MEASURESIDONATION OF FUNDS FOR THE GREENW A Y,DOC
~ftJ
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 6th day of September, 2011.
No. 39199-090611.
AN ORDINANCE to appropriate funding from the Pathfinders for
Greenways, Inc. and from the Roanoke Valley Greenway Commission for the
development of the Bridge Street to Salem section of the Roanoke River Greenway,
amending and reordaining certain sections of the 2011-2012 Grant Fund
Appropriations, and dispensing with the second reading by title of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that the following
sections of the 2011-2012 Grant Fund Appropriations be, and the same are hereby,
amended and reordained to read and provide as follows:
Appropriations
Professional Services - Pathfinders
Professional Services - Commission
Revenues
Pathfinders for Greenways FY12
R V Greenway Commission FY12
35-620-4364-2010
35-620-4365-2010
$ 100,000
25,000
100,000
25,000
35-620-4364-4364
35-620-4365-4365
Pursuant to the provisions of Section 12 of the City Charter, the second reading
of this ordinance by title is hereby dispensed with.
ATESTj)' ~ '
A~~:~~
CITY COUNCIL AGENDA REPORT
To:
Meeting:
Subject:
Honorable Mayor and Members of City Council
September 6, 2011
Donation of Funds for Roanoke River Greenway - Bridge Street to
Salem
Background:
The Roanoke River Greenway Trail has been developed as a premier destination
for citizens and visitors to the Roanoke Valley. More than 6 miles of the total 10
miles of trail has been completed. Of the remaining miles of trail, 2.6 miles must
be completed to connect from Bridge Street to Salem. Developing the 2.6 miles of
trail is expected to cost $6-7 million. In cooperation with the Regional Greenways
Commission, the City plans to apply annually for maximum Transportation
Enhancement Program fundinguntil this critical trail connection is completed. The
first grant request of $957,300 has been submitted. In addition to the grant
requests, continued support will be required for the project from citizens,
neighborhood groups, businesses, civic organizations, and local governments.
Considerations:
The City has been notified that the Board of Pathfinders for Greenways, Inc. has
voted to transfer $100,000 of its Bridge the Gap funds to the City and the
Greenway Commission has voted to transfer $25,000 for a total of $125,000 to
support the development of the Roanoke River Greenway - Bridge Street to Salem
connection. In conjunction with other capital funds, this transfer will allow the
engineering and design of this trail section to begin. The anticipated cost of the
engineering and design phase is approximately $700,000.
Recommended Action:
Adopt a resolution accepting the donation of $100,000 from Pathfinders for
Greenways, Inc. and $25,000 from the Roanoke Valley Greenway Commission.
Adopt the accompanying budget ordinance to appropriate funding and establish a
revenue estimate in the amount of $125,000 in accounts to be established by the
Director of Fi ance in the Grant Fund.
ChristopHer P. Morrill
City Manager
Distribution: Council Appointed Officers
Sherman M. Stovall, Assistant City Manager for Operations
R. Brian Townsend, Assistant City Manager for Community Development
Steven C. Buschor, Director of Parks and Recreation
Donnie Underwood, Parks and Greenway Planner
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; -Associatiorfand the Chamber of Commerce, totaling $28,000 , 0 ,/
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City of Roanoke Virginia
117 Church A venue, Roanoke, VA 240
www,roanokeva,gov
540-853-2715
2011
12
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ROANOKE
ANNUAL ECONOMIC DEVELOPMENT REPORT
Attraction
Business Prospects
~
2010
2010-2011 Comparison
Data as of 09/201
Page 1 of 18
,.
City of Roanoke Virginia
117 Church Avenue, Roanoke
www,roanokeva,gov
V A 240
540-853-2715
ANNUAL ECONOMIC DEVELOPMENT REPORT
Attraction
Prospects by Type
I
4.76% 9,52 %
. Inquiry . Project
. Pros pect 0 Ser\lice /
-
2011
Data as of 09/20 II
Page 2 of 18
ANNUAL ECONOMIC DEVELOPMENT REPORT
Attraction
Prospects by Ty~e Comparison
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. 2011
- - - D 2010
1 3.5 0
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City of Roanoke Virginia Data as of 09/20 II
117 Church Avenue, Roanoke, V A 24011 540-853-2715
www,roanokeva.gov Page 3 of 18
City of Roanoke Virginia
117 Church Avenue, Roanoke, VA 240
www,roanokeva,gov
540-853-2715
Page 4 of 18
Data as of 09/20
2011
. Manufacturing - General II Retail
. Office - General D Professional Senices
. Manufacturing - Food/Bev. Restaurant
%
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Attraction
ndustry Type
ANNUAL ECONOMIC DEVELOPMENT REPORT
City of Roanoke Virginia
117 Church A venue, Roanoke, VA 240
www,roanokeva,gov
540-853- 2715
Page 5 of 18
Data as of 09/20
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ANNUAL ECONOMIC DEVELOPMENT REPORT
Attraction
ndustry Type Comparison
. 2011
o 2010
City of Roanoke Virginia
117 Church A venue, Roanoke, VA 240
www,roanokeva,gov
~~
ROANOKE
540-853-2715
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ANNUAL ECONOMIC DEVELOPMENT REPORT
Attraction
Prospect Lead Sources Comparison
- -
10.00
. 2011
- - o 2010
9.00
- -
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2010-2011 Comparison
- - -
City of Roanoke Virginia Data as of 09/2011
117 Church A venue, Roanoke, V A 240 II 540-853:2715
www.roanokeva,gov Page 7 of 18
City of Roanoke Virginia
117 Church Avenue, Roanoke, VA 240
www,roanokeva,gov
540-853- 2715
Data as of 09/2011
Page 8 of 18
2011
-
. la.c:k of suitable propeny III Incentive De mands
. Selected only publidy-o IIlned propeny
1II{f'~
ROANOKE
ANNUAL ECONOMIC DEVELOPMENT REPORT
Attraction
Reason for Project Elimination
-
%
City of Roanoke Virginia
\17 Church A venue, Roanoke, VA 240
www,roanokeva,gov
540-853-27\5
Data as of 09/20 I
Page 9 of 18
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1 0.00
8.00
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ANNUAL ECONOMIC DEVELOPMENT REPORT
Attraction
Reason for Project Elimination Comparison
. 2011
D 2010
City of Roanoke Virginia
117 Church A venue, Roanoke, VA 240
www,roanokeva.gov
540-853-2715
Data as of 09/2011
Page 10 of 18
5.00911
-
. Roanoke County Iii Botetoun (ounty
. Regional Lo(alities o Other regions in Virginia
. Mid -Atlanti( Stides . N E Stides
[j SE Stides . Nonh Central Slides
- -
2011
ANNUAL ECONOMIC DEVELOPMENT REPORT
Attraction
Competition
10.00911
-
%
City of Roanoke Virginia
117 Church Avenue, Roanoke, VA 240
www,roanokeva,gov
540-853-2715
Data as of 09/2011
Page 11 of 18
2011
. RClT
. (Cd: (ommUniCillions
. DCd:il5 me
o The Edge Sports
(0 mplex
o Quibell
:0 (entral IkIs iness
. ETS lkIilding
. Roanoke Industrial (enter
Dinria Properties
8,33 ~
ANNUAL ECONOMIC DEVELOPMENT REPORT
Attraction
Considered Locations
41.67 ~
-
~
City of Roanoke Virginia
117 Church Avenue, Roanoke, VA 240
www,roanokeva,gov
540-853-2715
Data as of 09/20
Page 12 of 18
2011
. up to 5 . 6 to I 0
. 11 to ] 0 0 ] I to 50
. 51 to 99
%
8.33 %
Prospect
Acreage Requests
Attraction
ANNUAL ECONOMIC DEVELOPMENT REPORT
City of Roanoke Virginia
117 Church Avenue, Roanoke
www,roanokeva,gov
V A 240
540-853-2715
Page
13 of 18
Data as of 09/20
8.00
+
=
=
....
2010-2011
=
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Comparison
a-.
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.
IGJ
2011
2010
10.00
Prospect
Attraction
Acreage Requests Comparison
~~
ROANOKE
ANNUAL ECONOMIC DEVELOPMENT REPORT
City of Roanoke Virginia
117 Church Avenue, Roanoke, VA 240
www,roanokeva,gov
540-853-2715
Data as of 09/20 II
Page 14 of 18
9.09 %
9.09 %
-
. 1-25,999 I.i1 26-44.999
. 45-75,999 o 100-149,999
. 150-199,999. 200-399,999
-
2011
18
%
36.36 %
Prospect
Square Foot
Requests
Attraction
ANNUAL ECONOMIC DEVELOPMENT REPORT
City of Roanoke Virginia
117 Church A venue, Roanoke, VA 240
www.roanokeva,gov
540-853-2715
Page
15 of 18
Data as of 09/20
ANNUAL ECONOMIC DEVELOPMENT REPORT
Attraction
Prospect Square Foot Requests Comparison
. 2011
D 2010
1 0.0 0
9.00
8.00
7.00
6.00
5.00
4.00
3.00
2.00
1.00
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City of Roanoke Virginia
117 Church Avenue, Roanoke
www,roanokeva.gov
V A 240
540-853-2715
$5,005,000.00
Data as of 09/2011
Page 16 of 18
TOTAL NEW INVESTMENT
132
TOTAL NUMBER OF NEW JOBS
Attraction
2011
ANNUAL ECONOMIC DEVELOPMENT REPORT
City of Roanoke Virginia
117 Church A venue, Roanoke, VA 240
www.roanokeva,gov
100
125
150
175
200
225
250
25
50
75
o
540-853-2715
2011
,
ANNUAL ECONOMIC DEVELOPMENT REPORT
Attraction
Total Number of New Jobs
-
2010
2010-2011 Comparison
Data as of 09/2011
Page 17 of 18
City of Roanoke Virginia
117 Church A venue, Roanoke, VA 240
www,roanokeva,gov
20000000
18000000
16000000
14000000
12000000
10000000
8000000
6000000
4000000
2000000
0
540-853-2715
2011
~a
ROANOKE
ANNUAL ECONOMIC DEVELOPMENT REPORT
Attraction
Total New Investment
-
2010
2010-2011 Comparison
Data as of 09/20 I
Page 18 of 18
City of Roanoke Virginia
117 Church A venue, Roanoke, VA 240
www,roanokeva,gov
540-853-2715
Page
of
8
Comparison
Data as of 09/20
2010-2011
o
14
42
56
49
21
35
28
2011
. ' 1~1mi.I
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2010
Retention/Expansion
ness
Bus
Pro s p e ct s
ANNUAL ECONOMIC DEVELOPMENT REPORT
City of Roanoke Virginia
] 17 Church Avenue, Roanoke, VA 240
www,roanokeva,gov
540-853-27] 5
Page 2 of 18
Data as of 09/20
2011
. Inquiry II Project
. Pros pect D Senice
%
1
Retention/Expansion
Prospects by Type
59 %
ANNUAL ECONOM~C DEVELOPMENT REPORT
City of Roanoke Virginia
117 Church A venue, Roanoke, VA 240
www,roanokeva,gov
50.00
45.00
40.00
35.00
30.00
25.00
20.00
1 5.00
1 0.00
5.00
0.00
>-
loo
'5
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540-853-27 J 5
ANNUAL ECONOMIC DEVELOPMENT REPORT
Retention/Expansion
Prospects by Type Comparison
- -
. 2011
- 8 2010
-
-
-
-
-
-
I
1:: 1:: II
101
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2010-2011 Comparison
Data as of 09/201 J
Page 3 of 18
City of Roanoke Virginia
117 Church Avenue, Roanoke
www,roanokeva.gov
V A 240
540-853-2715
Page 4 of 18
Data as of 09/20
2011
. MilIlufacturing - C'ieneral Iii Retail
. Office/Commercial 0 Residential
. Office/Residential . R&D
o Professional Ser\!ices . MilIlufacturing - Food/Rev
II Mfrg - Trilllsponillion . Entenainment/Hospitality
Cl Restaurant
51
G.33 %
Retention/Expansion
ndustry Type
ANNUAL ECONOMIC DEVELOPMENT REPORT
City of Roanoke Virginia
117 Church A venue, Roanoke, VA 240
www,roanokeva,gov
540-853-2715
Page 5 of
8
Comparison
Data as of 09/20
25.00
2 2.5 0
20.00
17.50
1 5.00
1 2.50
1 0.00
7.50
5.00
2.50
0.00
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2010
Retention/Expansion
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ANNUAL ECONOMIC DEVELOPMENT REPORT
City of Roanoke Virginia
] ] 7 Church A venue, Roanoke, VA 240
www,roanokeva.gov
540-853-2715
Data as of 09/20
Page 6 of 18
2011
I_ City ED I
Retention/Expansion
Prospect Lead Sources
ANNUAL ECONOMIC DEVELOPMENT REPORT
City of Roanoke Virginia
117 Church A venue, Roanoke, VA 240
www,roanokeva,gov
540-853-2715
Page 7 of 18
1 0.00
9.00
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2010-2011 Comparison
Data as of 09/20
.
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2011
2010
ANNUAL ECONOMIC DEVELOPMENT REPORT
City of Roanoke Virginia
117 Church A venue, Roanoke
www,roanokeva,gov
V A 240
540-853-2715
Page 8 of 18
2011
Retention/Expansion
Data as of 09/20
ANNUAL ECONOMIC DEVELOPMENT REPORT
City of Roanoke Virginia
117 Church Avenue, Roanoke, VA 240
www,roanokeva,gov
540-853-2715
Page 9 of 18
Comparison
Data as of 09/20
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2010
Retention/Expansion
Reason for Project Elimination Comparison
ANNUAL ECONOMIC DEVELOPMENT REPORT
City of Roanoke Virginia
] ] 7 Church A venue, Roanoke
www,roanokeva,gov
VA 240
540-853-27]5
Data as of 09/20
Page 10 of 18
2011
. Roanoke
(oumy
Retention/Expansion
Competition
ANNUAL ECONOMIC DEVELOPMEiNT REPORT
City of Roanoke Virginia
117 Church Avenue, Roanoke
www,roanokeva.gov
VA 240
540-853-2715
Data as of 09/2011
Page 11 of 18
2011
Retention/Expansion
ANNUAL ECONOMIC DEVELOPMEiNT REPORT
City of Roanoke Virginia
117 Church Avenue, Roanoke, VA 240
www.ro:.mokeva.gov
540-853-2715
Data as of 09/20
Page 12 of 18
2011
Retention/Expansion
ANNUAL ECONOMIC DEVELOPMENT REPORT
ANNUAL ECONOMIC DEVELOPMENT REPORT
Retention/Expansion
Prospect Acreage Requests Comparison
- -
5.00
. 2011
- - o 2010
4.50
- -
4.00
- -
3.50
- -
3.00
- -
2.50
- -
2.00
- -
1.50
- -
1.00
- -
0.50
0.00 ~ I
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= ..... l/"I .,.. .-4
= 0 0 0 0
.-4 to' to' to' to'
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.-4 ..... l/"I
2010-2011 Comparison
- - -
City of Roanoke Virginia Data as of 09/2011
117 Church A venue, Roanoke, V A 24011 540-853-2715
www,roanokeva,gov Page 13 of 18
City of Roanoke Virginia
117 Church Avenue, Roanoke
www,roanokeva.gov
VA 240
540-853-2715
Data as of 09/2011
Page 14 of 18
, ... ... . . II .
. . . . . . . . .
.
.
~
.
%
ANNUAL ECONOMIC DEVELOPMENT REPORT
ANNUAL ECONOMI:C DEVELOPMENT REPORT
Retention/Expansion
Prospect Square Foot Requests Comparison
- --- - -
5.00
_ _ _ _ . 2011
~50 D 2010
- --- - -
~OO
- --- - -
3.50
- --- - -
3.00
- --- - -
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2010-2011 Comparison
- - -
City of Roanoke Virginia Data as of 09/2011
117 Church Avenue, Roanoke, VA 24011 540-853-2715
www,roanokeva,gov Page 15 of 18
City of Roanoke Virginia
117 Church A venue, Roanoke, VA 240
www.roanokeva,gov
540-853-2715
ANNUAL ECONOMIC DEVELOPMENT REPORT
Retention/Expansion
2011
TOTAL NUMBER OF NEW JOBS
610
TOTAL NEW INVESTMENT
$16,222,705.00
Data as of 09/2011
Page 16 of 18
City of Roanoke Virginia
117 Church Avenue, Roanoke, VA 240
www,roanokeva,gov
455
130
195
260
325
390
520
585
650
o
65
540-853-2715
2011
ANNUAL ECONOMIC DEVELOPMENT REPORT
Retention/Expansion
Total Number of New Jobs
-
-
-
-
-
-
-
-
-
-
68.00
I
2010
2010-2011 Comparison
Data as of 09/2011
Page 17 of 18
City of Roanoke Virginia
117 Church A venue, Roanoke, VA 240
www.roanokeva,gov
540-853-27]5
Data as of 09/20
Page 18 of 18
Comparison
2010-2011
20000000
18000000
16000000
14000000
12000000
10000000
8000000
6000000
4000000
2000000
0
2011
2010
Retention/Expansion
Total New nvestment
ANNUAL ECONOM~C DEVELOPMENlT REPORT
--
~..
ROANOKE
ANNU'AL ECONOMIC DEVELOPMENT REPORT
Attraction
Business Prospects
30
27
24
21
18
15
3
o
2010
2009
2009-2010 Comparison
City of Roanoke Virginia
117 Church Avenue, Roanoke, VA 24011 540-853-2715
www,roanokeva,gov
Data as of 09/2011
Page 1 of 18
ANNUAL ECONOMIC DEVELOP'MENT REPORT
Attraction
Prospects by Type
. Inquirv . Project
. Pros pea D Senlce
2010
City of Roanoke Virginia
117 Church Avenue, Roanoke, VA 24011 540-853-2715
www,roanokeva,gov
Data as of 09/2011
Page 2 of 18
~~
.
ROANOKE
10.00 I
9.00
8.00
7.00
_ Il
;;..
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.e
ANNU'AL ECONOMIC DEVELOPMENT REPORT
Attraction
Prospects by Type Comparison
. 2010
!II 2009
t:
G./
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t:
t:
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t:
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2009-2010 Comparison
City of Roanoke Virginia
117 Church Avenue, Roanoke, VA 24011 540-853-2715
www,roanokeva,gov
Data as of 09/20 II
Page 3 of 18
ANNUAL ECONOMIC DEVELOPMENT REPORT
ROANOKE
Attraction
Industry Type
62.50 ~
4.17 ~
. Manufaauring - General II Retail
. Ofti(e - General D R&D
. Profen ional Seni(es . Renaurant
2010
City of Roanoke Virginia
117 Church Avenue, Roanoke, VA 240 II 540-853-2715
www,roanokeva,gov
Data as of 09/2011
Page 4 of 18
-~
ROANOKE
15.00
13.50
12.00
10.50
9.00
7.50
6.00
4.50
3.00
1.50
0.00
ANNUAL ECONOMIC DEVELOPMENT REPORT
Attraction
Industry Type Comparison
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. 2010
ID 2009
City of Roanoke Virginia
117 Church Avenue, Roanoke, VA 24011 540-853-2715
www,roanokeva,gov
Data as of 09/2011
Page 5 of 18
ANNUAL ECONOMIC DEVELOPMENT REPORT
Attraction
Prospect Lead Sources
. VEDr II RRP
. City ED
2010
City of Roanoke Virginia
117 Church Avenue, Roanoke, VA 24011 540-853-2715
www.roanokeva.gov
Data as of 09/2011
Page 6 of 18
-~
ROANOKE
ANNUAL ECONOMIC DEVELOPMENT REPORT
Attraction
Prospect Lead Sources Comparison
10.00
9.00
8.00
7.00
6.00
5.00
4.00
3.00
2.00
1.00
0.00
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2009-2010 Comparison
. 2010
o 2009
City of Roanoke Virginia
\\7 Church Avenue, Roanoke, VA 240 II 540-853-27\5
www,roanokeva,gov
Data as of 09/20 II
Page 7 of 18
-.
ROANOKE
ANNUAL ECONOMIC DEVELOPMENT REPORT
Attraction
Reason for Project Elimination
50.00 %
. Not able to deter mine . Lack of 5 uitable property
. Region determined too fill" North for market ,0 Incentive Demands
2010
City of Roanoke Virginia
117 Church Avenue, Roanoke, VA 24011 540-853-2715
www,roanokeva,gov
Data as of 09/2011
Page 8 of 18
~~
~-'.
ROANOKE
ANNUAL ECONOMIC DEVELOPMENT REPORT
Attraction
Reason for Project Elimination Comparison
. 2010
1m 2009
City of Roanoke Virginia
117 Church Avenue, Roanoke, VA 240 II 540-853-2715
www,roanokeva,gov
Data as of 09/2011
Page 9 of 18
---
--=-- .
ROANOKE
ANNUAL ECONOMIC DEVELOPMENT REPORT
Attraction
Competition
3.45 %
.45%
3.45 %
3.45 %
3.45 %
. Roanoke County . Botetoun County
. City of Sale m '0 Regional Localities
. Other regions in Virginia '. Mid -Atlantic Stides
III NE Stides . SE Stides
. Nonh Central Stides . South Central Stides
o S Il Stides
2010
Data as of 09/2011
City of Roanoke Virginia
117 Church Avenue, Roanoke, VA 24011 540-853-2715
www,roanokeva,gov
Page 10 of 18
.~
-""~~
ROANOKE
ANNUAL ECONOMIC DEVELOPMENT REPORT
Attraction
Considered Locations
15.79 \I(;
. R(IT
. Nicholas Avenue
. (ill (ommunicillions
tl Halmode
II Nels on Roanoke
o Noland lIIarehous e
~ Deha Demal &lilding
o Quibell
. Singer
. 802 Kerns
. Dillas ide
ill Douthill property
2010
City of Roanoke Virginia
117 Church Avenue, Roanoke, VA 24011 540-853-2715
www,roanokeva,gov
Data as of 09/2011
Page 11 of 18
~iR
ROANOKE
ANNUAL ECONOMIC DEVELOPMENT REPORT
Attraction
Prospect Acreage Requests
. ., to 1 0 II 11 to ] 0
. 31 to 50
2010
City of Roanoke Virginia
117 Church Avenue, Roanoke, VA 24011 540-853-2715
www,roanokeva,gov
Data as of 09/20 II
Page 12 of 18
-~
ROANOKE
ANNUAL ECONOMIC DEVELOPMENT REPORT
Attraction
Prospect Acreage Requests Comparison
5.00
4.50
4.00
3.50
3.00
2.50
2.00
1.50
1.00
0.50
0.00
+ =
= fI"'l
= =
.... ...
....
....
a-.
a-.
=
...
....
U'I
=
U'I
=
...
....
fI"'l
=
....
=
...
~
U'I
=
...
c.
==
2009-2010 Comparison
. 2010
D 2009
City of Roanoke Virginia
\17 Church Avenue, Roanoke, VA 240\\ 540-853-27\5
www.roanokeva,gov
Data as of 09/20 II
Page 13 of 18
'~~
ROANOKE
ANNUAL ECONOMIC DEVELOPMENT REPORT
Attraction
Prospect Square Foot Requests
15.79 %
. 1 -:2 5,999 11I:2 6 -44,999
. 45-75,999 D 76-99,999
. 100-149,999:. 150-199,999
G.1 200-399,999
2010
City of Roanoke Virginia
117 Church Avenue, Roanoke, VA 24011 540-853-2715
www,roanokeva,gov
Data as of 09/2011
Page 14 of 18
, ,
-.
ROANOKE
ANNUAL ECONOMIC DEVELOPMENT REPORT
Attraction
Prospect Square Foot Requests Comparison
10.00
9.00
B.OO
7.00
6.00
5.00
4.00
3.00
2.00
1.00
0.00
a-. a-. a-. a-. a-. +
a-. a-. a-. a-. a-. =
a-. a-. a-. a-. a-. =
Ltl Ii1l Ii1l Ii1l ; =
N 'lI:J' a-. a-. =-
I .... .... ~ I =
.... I I I ~ 'lI:J'
= = = N
= U"'I =
.... .... N
a-. a-.
a-. a-.
a-. a-.
Ltl Ii1l
r.... a-.
I I
U"'I ~
'lI:J' r....
2009-2010 Comparison
. 2010
iii 2009
City of Roanoke Virginia
117 Church Avenue, Roanoke, VA 240 II 540-853-2715
www,roanokeva,gov
Data as of 09/2011
Page 15 of 18
~--,
ROANOKE
ANNUAL ECONOMIC DEVELOPMENT REPORT
Attraction
2010
TOTAL NUMBER OF NEW JOBS
230
TOTAL NEW INVESTMENT
$19,865,000.00
City of Roanoke Virginia
117 Church Avenue, Roanoke, VA 24011 540-853-2715
www,roanokeva,gov
Data as of 09/2011
Page 16 of 18
..
-~
~..
ROANOKE
250 I
225 I
200 I
175 I
150 I
125 I
100 I
75 I
50 I
25 I
o
ANNUAL ECONOMIC DEVELOPMENT REPORT
Attraction
Total Number of New Jobs
2009-2010 Comparison
2010
City of Roanoke Virginia
117 Church Avenue, Roanoke, VA 24011540-853-2715
www,roanokeva,gov
Data as of 09/2011
Page 17 of 18
-.--,~
-. ..
ROANOKE
ANNUAL ECONOMIC DEVELOPMENT REPORT
Attraction
Total New Investment
20000000 I
18000000 I
16000000 I
14000000 I
12000000 I
10000000 I
8000000 I
6000000 I
4000000 I
2000000 I
o
-
2010
2009-2010 Comparison
City of Roanoke Virginia
117 Church Avenue, Roanoke, VA 24011 540-853-2715
www.ro.!nokeva.gov
Data as of 09/20 II
Page 18 of 18
" ., .. r
~d
ROANOKE
ANNUA'l ECONOMIC DEVELOPMENT REPORT
Retention/Expansion
Business Prospects
l~mJiI
I
I
I
I
I
50
45
40
35
30
25
20
15
10
5
0
2010
/_____ __,BiIlI
~,~~
2009
2009-2010 Comparison
City of Roanoke Virginia
117 Church Avenue, Roanoke, VA 24011 540-853-2715
www,roanokeva,gov
Data as of 09/2011
Page 1 of 18
-~
~A.
ROANOKE
ANNUAL ECONOMIC DEVELOPMENT REPORT
Retention/Expansion
Prospects by Type
25.53 %
53.19 %
. Inquiry . Projen
. Pros pen 0 Ser\lice
2010
City of Roanoke Virginia .
117 Church Avenue, Roanoke, VA 24011 540-853-2715
www,roanokeva,gov
Data as of 09/2011
Page 2 of 18
.,.~
~.~
ROANOKE
ANNUAL ECONOMIC DEVELOPMENT REPORT
Retention/Expansion
Prospects by Type Comparison
25.00
22.50
20.00
17.50
1 5.00
1 2.50
10.00
7.50
5.00
2.50
0.00
~ ti
loo
'5 II
';"
CS" .t
oS
. 2010
/Em 2009
II
\01
'~
loo
II
VI
2009-2010 Comparison
City of Roanoke Virginia
117 Church Avenue, Roanoke, VA 24011 540-853-2715
www,roanok,eva,gov
Data as of 09/2011
Page 3 of 18
~~
ROANOKE
ANNUAL ECONOMIC DEVELOPMENT REPORT
Retention/Expansion
Industry Type
3.23 %
. Manufacturing - General Ifi Retail
. Office - General 0 Office/Commercial
. Residemial . Office/Residemial
o Professional Ser,.,;ces
2010
City of Roanoke Virginia
117 Church Avenue, Roanoke, VA 24011 540-853-2715
www,roanokeva,gov
Data as of 09/20 II
Page 4 of 18
~CJ
ROANOKE
15.00
13.50
12.00
1 0.50
9.00
7.50
6.00
4.50
3.00
1.50
0.00
ANNUAL ECONOMIC DEVELOPMENT REPORT
Retention/Expansion
Industry Type Comparison
~ ;.. ii c ii ii ii "'" Cl ii i i
,t:: j loo = loo '0 '€ II ~ '€
ii II 'j II '-I ~
....... loo '': loo
,t:: "C3 C C II II II ii
t:: loo
C. = II II E ~ II ~
\ill af 1,,:1 = 1,,:1 E VI ....
C. \ill "'" "'"
= ~ ii ~ '~
::c C"I "'" II =
....... 1; '-I U ....... C
C C"I C ~ ....... II ,S:
c 'I: loo II
I- '-I '-I "'"
II 'I: = ~
E ~ "'"
= i I II
C i C"I '15
'Ii '5 loo ~
t:: '5 1; i
II 1;
S :l!!:
:l!!:
2009-2010 Comparison
. 2010
D 2009
City of Roanoke Virginia
I] 7 Church Avenue, Roanoke, VA 2401] 540-853-27]5
www.roanokeva,gov
Data as of 09/201 ]
Page 5 of 18
~~
ROANOKE
ANNUAt ECONOMIC DEVELOPMENT REPORT
Retention/Expansion
Prospect Lead Sources
I_ RRP . City ED I
2010
City of Roanoke Virginia
117 Church Avenue, Roanoke, VA 24011 540-853-2715
www,roanokeva,gov
Data as of 09/2011
Page 6 of 18
~~
ROANOKE
ANNUAL ECONOMIC DEVELOPMENT REPORT
Retention/Expansion
Prospect Lead Sources Comparison
10.00
9.00
8.00
7.00
6.00
5.00
4.00
3.00
2.00
1.00
0.00
Cl ~
LIoI =
;;.. =
.'1::::
'-I
~
Cl
LIoI
~
2009.:.2010 Comparison
. 2010
o 2009
City of Roanoke Virginia
117 Church Avenue, Roanoke, VA 24011 540-853-2715
www.roanokeva,gov '
Data as of 09/2011
Page 7 of 18
~~
ROANOKE
ANNUAL ECONOMIC DEVELOPMENT REPORT
Retention/Expansion
Reason for Project Elimination
I_ Lack of 5 uitable workforce I
2010
City of Roanoke Virginia
117 Church Avenue, Roanoke, VA 24011 540-853-2715
www,roanokeva,gov
Data as of 09/20 II
Page 8 of 18
---
~.~
ROANOKE
ANNUAL ECONOMIC DEVELOPMENT REPORT
Retention/Expansion
Reason for Project Elimination Comparison
. 2010
iLl 2009
City of Roanoke Virginia
117 Church Avenue, Roanoke, VA 24011 540-853-2715
www.roanokeva,gov
Data as of 09/2011
Page 9 of 18
-~
ROANOKE
ANNUAL ECONOMIC DEVELOPMENT REPORT
Retention/Expansion
Competition
20.00 %
. Botetoun (ounty !II Regional Lo(alities
. Other regions in Virginia CJ N E Stales
2010
Data as of 09/2011
City of Roanoke Virginia
117 Church Avenue, Roanoke, VA 24011 540-853-2715
www,roanokeva,gov
Page 10 of 18
---
~.~
ROANOKE
ANNUAL ECONOMIC DEVELOPMENT REPORT
Retention/Expansion
Considered Locations
20.00 %
. Delta Dentallklilding 10 Ni(holas Avenue
. (cd: (ommuni(cd:ions 0 2550 Shenandoah
2010
City of Roanoke Virginia
117 Church Avenue, Roanoke, VA 24011 540-853-2715
www,roanokeva.gov
Data as of 09/2011
Page 11 of 18
.~
ROANOKE
ANNUAL ECONOMIC DEVELOPMENT REPORT
Retention/Expansion
Prospect Acreage Requests
I_ up to 51
2010
City of Roanoke Virginia
117 Church Avenue, Roanoke, VA 24011 540-853-2715
www,roanokeva,gov
Data as of 09/20 II
Page 12 of 18
rT~
ROANOKE
ANNUAL ECONOMIC DEVELOPMENT REPORT
Retention/Expansion
Prospect Acreage Requests Comparison
~
l/'I
~
...
..-t
""
a'l
a'l
~
...
..-t
l/'I
l/'I
~
...
c.
=
. 2010
D 2009
~
..-t
,~
...
~
2009-2010 Comparison
City of Roanoke Virginia
117 Church Avenue, Roanoke, VA 24011 540-853-2715
www.roanokeva,gov
Data as of 09/2011
Page 13 of 18
-~
ROANOKE
ANNUAL ECONOMIC DE.VELOPMENT REPORT
Retention/Expansion
Prospect Square Foot Requests
62.50 %
12.50 %
. 1 - 2 5,999 III 45 -7 5,999
. 76-99,999 0 100-149,999
2010
City of Roanoke Virginia
117 Church Avenue, Roanoke, VA 24011540-853-2715
www,roanokeva,gov
Data as of 09/2011
Page 14 of 18
.~~
ROANOKE
ANNUAL ECONOMIC DEVELOPMENT REPORT
Retention/Expansion
Prospect Square Foot Requests Comparison
CJ't CJ't
CJ't CJ't
CJ't CJ't
I./'l ai
" CJ't
I I
L/'l ~
o:r "
2009-2010 Comparison
. 2010
D 2009
City of Roanoke Virginia
117 Church Avenue, Roanoke, VA 24011 540-853-2715
www,roanokeva,gov
Data as of 09/20 II
Page 15 of 18
-.
ROANOKE
ANNUAL ECONOMIC DEVELOPMENT REPORT
Retention/Expansion
2010
TOTAL NUMBER OF NEW JOBS
68
TOTAL NEW INVESTMENT
$14,370,000.00
City of Roanoke Virginia
117 Church Avenue, Roanoke, VA 24011 540-853-2715
www,roanokeva,gov
Data as of 09/201 J
Page 16 of 18
.. .
~~
ROANOKE
ANNUAL ECONOMIC DEVELOPMENT REPORT
Retention/Expansion
, Total Number of New Jobs
70
63
S6
49
42
3S
28
21
14
7
o
2010
2009-2010 Comparison
City of Roanoke Virginia
117 Church Avenue, Roanoke, VA 24011 540-853-2715
www,roanokeva,gov
Data as of 09/20] 1
Page 17of18
~.--,
.-.,. iJih"!III
ROANOKE
15000000
13500000
12000000
10500000
9000000
7500000
6000000
4500000
3000000
1500000
ANNUAL ECONOMIC DEVELOPMENT REPORT
Retention/Expansion
Total New Investment
o
2010
2009-2010 Comparison
Data as of 09/20 II
City of Roanoke Virginia
117 Church Avenue, Roanoke, VA 24011 540-853-2715
www.roanokeva.gov
Page 18 of 18
~
ROANOKE
ECONOMIC DEVELOPMENT
COMPANY PROFILE 0 Key 0 = Required
iii 1,
Company name:
iii 2,
Address:
City:
State:
Zip code:
Country:
iii 3,
Mailing address:
Mailing city:
Mailing state:
Mailing zip code:
Country:
iii 4,
Region/County:
iii 5,
Phone number:
6, Fax number:
7, Web address (URL):
iii 8,
NAICS code:
9,
Company notes:
VISIT INFORMATION 0 Key, 0 = ReqUired, 0= Select Multiple, 0= Select One
iii 10, Date of meeting:
Format: mm/dd/yyyy
iii 11, Visit number:
iii 12, Outreach Specialist:
@ ExecutivePulse, Inc, All Rights Reserved
htto:/Iwww,executiveoulse com
Last Generated On: 7/7/2011
Page 1 of9
ROANOKE
ECONOMIC DEVELOPMENT
I{I 13, Contact visited:
I{I ContactType:________________________________
o Title:
o Salutation:
I{I First Name:
o Last Name:
o Corporate Name: ___________________ Corporation is only needed if different than company
Address:
Address is only needed if different than company
o Phone Number:
Mobile Number:
Fax Number:
o Email Address:
o No email address
Prefers to communicate via:
DPhone OMobile DFax OEmail
Note:
Facebook:
Linkedln:
MySpace:
Twitter:
o 14, Did the company agree to a meeting?
o Yes 0 No
o 15. Should this company be re-visiied?
o Yes 0 No
I{I 16. R' d
evislt month an year:
of
17. Visit Information Notes:
@ ExecutivePulse, Inc, All Rights Reserved
htto:/Iwww.executiveoulse.com
Last Generated On: 71712011
Page 2 of 9
ROANOKE
ECONOMIC DEVELOPMENT
COMPANY INFORMATION Key 0= Select Multiple, 0= Select One
18, Description of products/services:
19, Who are your competitors?
20, What are the factors that make your company successful here?
21, Status of primary product/service:
o Proprietary 0 Commodity
22, Life cycle stage of firm's primary product/service:
o Emerging 0 Growing 0 Maturing 0 Declining
23, What is this company's ownership status?
o Privately owned 0 Publicly owned
24, What is this company's legal status?
o Sole proprietorship 0 Partnership 0 Corporation 0 Limited liability corporation (LLC) 0 Employee owned
(ESOP) 0 Non-profit 0 Other
25, If Other, please specify:
26, Location of company's headquarters:
o In state 0 Elsewhere in nation 0 Outside USA
27, What year was this facility started?
28, Name of parent company, if different:
29, Functions located at this facility:
D Distribution D Engineering/RD D Headquarters D Manufacturing Q Services D Warehousing
30, Does this company have another U,S, location that provides a similar product/service as the local operation:
o Yes 0 No
31, SimilarU,S, notes:
32, Does this company have another location elsewhere in the world that provides a similar product/service as the local
operation:
o Yes 0 No
@ ExecutivePulse, Inc, All Rights Reserved
htto:/Iwww.executiveoulse.com
Last Generated On: 7/7/2011
Page 3 of9
ROANOKE
ECONOMIC DEVELOPMENT
33, Similar world notes:
34, Has the local facility changed owners in the past 5 years?
OVes ONo
35, If Yes, describe the local impact of the change in ownership:
o Positive 0 Neutral 0 Negative
36, Is an ownership change pending for this facility?
o Yes 0 No
37, Has the local facility changed management in the past 5 years?
o Yes 0 No
38, If Yes, describe the local impact of the change in management:
o Positive 0 Neutral 0 Negative
39, Is there a formal succession plan?
o Yes 0 No 0 Not applicable
40, Does this firm have a current strategic plan?
o Yes 0 No
41, Company information notes:
I
LOCAL WORKFORCE i Key, 0= Select One
42, Total number of employees at this facility:
Full-time employees
Part-time employees
Temporary employees
Total employees
43, Historical employment trend:
o Increasing 0 Staying the same 0 Declining
44, Projected number of employees at this facility:
45, Percent of workforce:
% Skilled/Professional
% Semi-skilled
% Entry-level
46, Average hourly wage:
$
$
$
Skilled/Professional
Sem i-skilled
Entry-level
@ ExecutivePulse, Inc, All Rights Reserved
htto://www.executiveoulse.com
Last Generated On: 7/7/2011
Page 4 of9
, ~
ROANOKE
ECONOMIC DEVELOPMENT
47, Describe the wage scale here compared to all other firms locally:
o Greaterthan 0 Same as 0 Lowerthan
48, Percent of workforce who live in:
_______________ % This county
% Elsewhere in state
% Another state
49, Describe the majority of essential personnel at this location:
o Young 0 Middle age 0 Near retirement
50, Do you have problems retaining employees?
OYes ONo
51, Employee retention notes:
52, Do you have problems recruiting employees?
o Yes 0 No
53, Employee recruitment notes:
54, Is there a formal workforce training program in place?
o Yes 0 No
55, Union status:
o Yes 0 No 0 Not applicable
56, If Yes, what is the status of labor-management relations?
o Excellent 0 Good 0 Fair 0 Poor
57. ISO certification:
o Yes 0 No 0 In process 0 Not applicable
58, Workforce notes:
SALES Key 0= Select Multiple, 0= Select One
59, Annual sales at this facility:
$ lJ Annual sales private
60. What is the projected sales growth in the next year at this facility?
o Greaterthan or equal to 100% 050 - 99% 025 - 49% 010 - 24% 0 1 - 9% 00% 0 Declining
61, Historical sales trend at this facility:
o Increasing 0 Staying the same 0 Declining
62, Historical sales trend at the parent company:
o Increasing 0 Staying the same 0 Declining 0 Not applicable
@ ExecutivePulse, Inc, All Rights Reserved
htto://www.executiveoulse.com
Last Generated On: 7 fl/20 11
Page 5 of 9
ROANOKE
ECONOMIC DEVELOPMENT
63, Historical sales trend within the industry:
o Increasing 0 Staying the same 0 Declining
64, Sales trend notes:
65, Percent of total sales generated by top 3 customers:
076-100% 051-75% 026-50% 010-25% 01-9%
66, Do you engage in government procurement:
o Yes 0 No
67, Please identify the source of your sales by percentage:
__________________ % Local (within 50 miles)
% Regional (51 -250 miles)
% National
% International
68, Please identify the,source of your supplies by percentage:
__________________ % Local (within 50 miles)
__________________ % Regional (51 - 250 miles)
% National
% International
69, International trade status:
o Import 0 Export 0 None 0 Not applicable
70, Historical export sales trend:
o Increasing 0 Staying the same 0 Declining 0 Not applicable
71, Sales notes:
I
E-COMMERCE Key 0 = Select Multiple, 0 = Select One
,
72, Use of Internet:
o Email 0 Website 0 Market research 0 Sell products/services 0 Buy products/services 0 Exchange data
internally/externally 0 Don't use
73, Type of Internet connection:
o Dial-up/56k 0 ISDN ODSL 0 Cable 0 T1 0 T3 0 Wireless 0 Don't know 0 None
74, Importance of Internet for your business today:
o Important 0 Somewhat important 0 Not important
75, Do you have dedicated IT staff or vendor to handle your IT?
OVes 0 No
76, What is the status of your investment in IT over the past 18 months?
o Increasing 0 Staying the same 0 Declining
@ ExeeutivePulse, Ine, All Rights Reserved
htlo:/Iwww exeeutiveoulse,eom
Last Generated On: 7/7/2011
Page 6 of g
. .
ROANOKE
ECONOMIC DEVELOPMENT
77, Condition of computers and other information technology equipment:
o ExCellent 0 Good 0 Fair 0 Poor
78, E-Commerce notes:
FACILITY/EQUIPMENT Key 0= Select One
79, Status of facility:
o Owned 0 Leased
80, If Leased, expiration date:
Format: mmJddlyyyy
81, Condition offacility:
o Excellent 0 Good 0 Fair 0 Poor
82, Condition of equipment:
o Excellent 0 Good 0 Fair 0 Poor
83, Describe the operations at this site:
o One shift 0 Two shifts 0 24 hours
84, How much of this facility's space are you currently using?
o More than 90% 076 - 90% 051 - 75% 0 Less than 50%
85, How much equipment capacity are you currently using?
o More than 90% 076 - 90% 051 - 75% 0 Less than 50%
86, Historical investment trends over past 18 months in the facilitv.
o Increasing 0 Staying the same 0 Declining
87, Historical investment trends over past 18 months in the eauiDment at this facility:
o Increasing 0 Staying the same 0 Declining
88, Is there room for expansion at this site?
o Yes 0 No
89, Are you planning to expand locally in the next 12 - 18 months?
o Yes 0 No
90, Facility/Equipment notes:
@ ExecutivePulse, Inc, All Rights Reserved
hllD'/Iwww executive Dulse com
Last Generated On: 7f7/2011
Page 7 of 9
. .
ROANOKE
ECONOMIC DEVELOPMENT
MUNICIPAL SERVICES Key 0= Select One
91, Please rate the following:
Use the following rating system:
1 = Excellent
2 = Good
3 = Fair
4 = Poor
5 = No opinion
6 = Not applicable
2 3 4 5 6
Public water/sewer: 0 0 0 0 0 0
Code enforcement: 0 0 0 0 0 0
Building inspection/permitting: 0 0 0 0 0 0
Zoning/Land use: 0 0 0 0 0 0
Local road network/condition: 0 0 0 0 0 0
Interstate highway system/condition: 0 0 0 0 0 0
Airport: 0 0 0 0 0 0
Utility (Gas): 0 0 0 0 0 0
Utility (Electric): 0 0 0 0 0 0
Phone/Cell service: 0 0 0 0 0 0
InterneUBroadband service: 0 0 0 0 0 0
Police protection: 0 0 0 0 0 0
Fire/emergency services: 0 0 0 0 0 0
Public transportation: 0 0 0 0 0 0
92, Municipal services notes:
I
BUSINESS CLIMATE Key 0= Select One
,
@ ExecutivePulse, Inc, All Rights Reserved
htto:/Iwww executive Dulse, com
Last Generated On: 7/7/2011
Page 8 of 9
. .
ROANOKE
ECONOMIC DEVELOPMENT
94, Notes on business climate rankings:
95, Please rate the local business clim,ate:
o Excellent 0 Good 0 Fair 0 Poor
96, Please compare the local business,climate today versus 5 years ago:
o Better today 0 No change 0 Worse today 0 No opinion
97, Please forecast the condition of the local business climate 5 years from today:
o Will be better 0 No change 0 Will be worse 0 No opinion
98, Please indicate this company's altitude toward this facility:
o Positive 0 Neutral 0 Negative
99, Please indicate this company's attitude toward this community:
o Positive 0 Neutral 0 Negative
100, Business climate notes:
ASSESSMENT Key 0= Select One
101, How would you rate this facility's overall health?
o Excellent '0 Good 0 Fair 0 Poor
102, How would rate the overall health of the parent company?
o Excellent 0 Good 0 Fair 0 Poor 0 Not applicable
103, How would you rate the local management's affinity to the community?
o Excellent 0 Good 0 Fair 0 Poor
104, How would you rate the parent company's affinity to the community?
o Excellent 0 Good 0 Fair 0 Poor 0 Not applicable
105, How would you rate the risk of this facility closing in the next 1 - 3 years?
o Low 0 Moderate 0 High
106, How would you rate the risk of this facility downsizing in the next 1 - 3 years?
o Low 0 Moderate 0 High
107, Are there any local expansion plans in the next 12 - 18 months?
o Yes 0 No
108, Assessment notes:
@ ExecutivePulse, Inc, All Rights Reserved
htto://www.executiveoulse.com
Last Generated On: 7fl/2011
Page 9 of9
"
-"",
August Commonwealth Small Business Survey
~ Survey Monkey
: 1. How large is your business?
"----
Response
Percent
Response '
Count
I
Self-employed J I
~_ =--.-:.--'--. _-_-::::::: -;O~_-_~_-;:.:. '::::---:-"
1
1-4 emPI~y~:s.11
!
5-14 employees i I
_.,,'"',"'~"~~. I
15-19 employees I 0
37.4"10
505
29,7%
401
16,0%
216
3,1%
42
,
1-;;;'-.--:=-:.. ~.--=.;;:.--:-. -~- -~.~'--:::_, - ;:-_-:.':-'~.~--=-;:.~"':'-:::_. .;
20-49 employees I D
-.. ..--~, -'~--".-~' I
,50-99 employees! 0
I
'" -~' ~'i
.. ,,1~~_-2,~~,~~:~~~~=,:_1 0
251-500 employees! 0
. ,I
,..~ -, - -'~" ","~,-'" , ,', ,," .. I
Over 500 employees I 0
6,8%
92
f,,~~-_"_,~~,_
3,3%
44
2.0%
27
f ~_.. _.._~..
1.0%
13
0,7%
9
---..::..;::,=,~:: ~- --:;- ._-_.._-~=---~'+-- ~-;:----=.:;.- -. -,.... -';:;:~"_:-
answered question 1,349
'---
skipped question
O'
1 of 14
2. How much in annual sales did your business have in the last 12 months?
$100,000.'$499,999
I
Response I
Response :
Percent Count
50.8% 685
21.4% 289
7.4% 100
12.2% 165
2,6% 35
2,5% 34
3,0% 41
answered question 1,349
;--------
$0 - $99,999 I
l-_~"":'-= -;;:...:::..;...,.::-.:_.=-_---::;...=..;c-..::::-,..;.::::-.~- ,;::;-_ ~-=-~-...::-....;:.~"_=_;.:::;
~_.".--~,,-~.- '--:-._c-.:",:'~:,:.:-,:~:.:::-;,--=;"-c-",;,'__-;_~-,---_....;;;.--,, ~::. -;.=;...~.:..::.;:"'"
$500,000 . $999,999 D
~'';;' .-...:r;---:-=-.;;:'.-:,-' '.='::::"'=-";:;"'-=~'=-_=~ ';Co. c-=~.....:.__
$1,000,000 - $4,999,999 [==:J
t. --;;:-"::':::." :_-_~.'''':::-.~::-~_.:--''~_-:;=--;''''~_"'7_~..::-:::;:-.-;;;.,.:-=-_....
$5,000,000 . $9,999,999 0
J...O"=:.='=-~.O---_."',~~-~--.:;J::::"==~"",,",'Y......r;::~.~~._'''''
$10,000,000. $49,999,999 0
!_....:.:c-.:::._"~~-o:.:o:;'-..~,:.: _-_' ":-=--=--,:'=:._ ~ .~- .-.::=~ ::'.__""", _~_.,..';....-: '.
Over $50,000,000 0
l =-.-.;. :-~;;...
skipped question
o
3. Is your company SWaM-certified (Small, woman or minority owned) with the Virginia
Department of Minority Business Enterprise?
Response
Percent
Response
Count
Yes
35,7%
482
-- .-.--_.--',.. ---_..,-_.~ ------.-..,.--
- ._- _.- -, _._-------.--
I
64.3%
867
No
t~~-=.':.~.:::.::..l.-~. _.~~__:.'_;;:.._-::::-.;.;~ -_:;;;:;....-:':'::~ -_':""~'t:,'O.:''::- ~~.:
answered question 1,349
~---------_._--_...-._----~--- --'---'-- .-------- ._--_._---- <---- -~--~------- -------.....----------.-.-.----<..----------
skipped question
o
2 of 14
4. How old is your business? '
Response
Percent
Response
Count
0-1 year:
Over 20 years
I
25.9% 349
21,9% 295
16,1% 217
13.0% 176
23,1% 312
answered question 1,349
j ~ =-:' -',. '~:.,=--:-'O~. ~~_-:;e:. o...;;.~_::::--;:".~-.~.-=-'':: -~--:'~'::"'-=-":;-.....:;':-__
I
2-5 years
t -.:-;'~'''~.-:7,.--'~' _--=-."'-_~'"
6-10 years , I
~-_~'--:-----_;:;.~. -~;:-::;-~_"C.:;-_~-
11-20 years ' 1.........-1
I----..=.:;.~-- ~_:_. ~.-:~.:....~::-..:..:;::~.;;.~_.._:~...:;:~. -:"-:~.':.:'.~ ";::--'-- .::-~":::'":;;:_~::;,..
skipped question
o
5. Do you own interests in more than one business?
Response
Percent
Response
Count
Yes
24,5%
331
No
75.5%
1,018
""'C~'--="'-:-=:""'=.:'~'''-_''::";__'~+~-'::;''''''''''-:;-~'~;_''_ .-..---'.~:,...,.'-~ ",._~ __
answered question 1,349
skipped question
o
3 of 14
6. Where is your primary business location?
Response
Percent
Response
Count
:----~...........,..~~._-......-----.---~
Northern Virginia (Fairfax,
Winchester, Fredericksburg) ;
35.9%
484
t"::::::-=-~..;:--;.:;.~~--,.:;;-=.~-.:.:~~.;:-;..",-::=-~...,..~=:_~:...-:::::
Central Virginia (Richmond,
Petersburg, Charlottesville)
H I
22.4%
302
L-=..-::_-,--::...::;;:.....;.:..-~~..._.--:;;.:'-_.-:-~~.~-_ "z::.......:...;;. --;;:;.= c:c:.....=_._-
Eastern Virginia (Norfolk, Newport
News, Virginia Beach)
~I
21.0%
283
'" ~.' ::'--_", :=-:"';'._':::_-~-. --~----=.:::;-- '
Valley (Harrisonburg, Lexington,
Roanoke)
o
7,9%
106
Southwest Virginia (Blacksburg,
Bristol, Stuart)
D
6,7%
91
r.:.--:::~";' ;:::..c':~=.::: _~ ---_.~ -". -..::.....;" :._~ -: ;;::;;:C~'~.:.:::;-' -::-~ -:'_~_'.:::';-;: ~., ",....~~
Southside Virginia (Martinsville,
Danville. Brunswick)
o
3,0%
41
l".,...:o;;;..--:-:;:-":::-::'-:.-.':::':-;-::' _:;-"~ ;;'-"::::";;;;_~". ~:;;;;;;-_'~=':.::...-:~~-:~_.:..
Outside of Virginia 0
- "= ""::-=-'.~-""'=-':';'...,::-" ,,"~"",,,,-:-~-;...;:-_:..,..- ,--.-.~_-:--'':
International/Outside of U,S, U
2,7%
36
0.4%
6
If outside Virginia or U,S" please tell us where
49
answered question
1,349
skipped question
o
4 of 14
7. How would you characterize the strength of Virginia's overall economy?
Response
Percent
Response
Count
r----- ---,~~-_._-- ----
great ' D
I
,
'== .-~.
pretty good ;
1,8% 24
33.4% 451
49.1% 662
12,1% 163
3,6% 49
answered question 1,349
~~.:-=.::...::.,-_~ :'.'C;;...~.,::'"__
fair
i;.:.+....=-....::::..:...-_.-"'; _:.~.=---::~. ",".:::;;; '--+:~~=::;' - "...:-:.....::;--.,
not good ' c=J
poor ; 0
~"",. ~"..~:::.. _~*C-_-",.",~,,~ '_'_.<--,,-' =- -.:-.-:;....-. .~,:--,,~---:-::--,,;"::_';;'
skipped question
o
8. How would you describe the performance of your business in the last 12 months?
L----___.._........_._ -______ ___-__.~.___.__.._
Response Response
Percent Count
great D 7,0% 95
pretty good : I 29,1% 393
fair 39.9% 538
not good 17,9% 242
-- -' ,,- --~---
poor D 6,0% 81
answered question 1,349
F';; ._._-:...._.
skipped question
o
5 of 14
9. Please tell us how important the following are to the future growth of your business:
Raw material costs
~-=::--"'.;"~~.:...;;::.....~:;::o.-~:':'=-~'';::''';''''~' -::;-= c::::-.=_~=-o::::::._
Reduction in sales/losing
customers
r-=- ~::::-:,::;-_-,-,:-;:--;_;:"::..-'=-=;-:"'.-::;:::_~--:;;;.-""--;,, ~:._::=-~~-_:.::=-_._ -__.::
Sales growth/finding new customers
I::';'::~ .;::;.::-=..-.=-...;.:~.:..::='-::::-_ ..."':;:.-=-----T.-:.-~::-_'t..::-__;;._.__:'"= .~..__".. -.:~
Finding qualified workers
~ .:-;' .=--::::---.=----':-_-_'::'_..:.c..::..:;-=-~":7~-:~.,..~."..:;_..:. =-:..::.-~_.C ;.".~,
Access to credit
Healthcare and other insurance
costs
Corporate income taxes
r- '-_:-
Government regulation
I"--~~ .,~ --_";:~- -:::'-;:";~~" .~-:;..:. -;.;-~
General economic climate
~-~..:: =-. ;..,,-=-,.-\'.'':'">-.'.. ._r......--.;;."~...-...:;""'.= -~- :""'-.'C: .........-.; =::- ;:t-. -~=.:..-
Energy costs
Critically Important Not Important N/A Response
Important Count
---
24,8% (328) 27.8% (369) 19,8% (263) 27.8% (368) 1,325
60.6% (792) 28,5% (372) 4,9% (64) 6,3% (82) 1,306
76.2% (1,009) 21,1% (280) 1.4% (18) 1,5% (20) 1,324
23,8% (317) 37.2% (496) 22,3% (297) 17,3% (231) 1,332
25.4% (337) 36.3% (482) 28,7% (381) 9,9% (132) 1,327
31.7% (423) 37.4% (499) 19,2% (256) 12,5% (166) 1,333
29,3% (387) 39.3% (519) 18,2% (241) 13,6% (180) 1,322
33,0% (435) 40.8% (538) 19,6% (258) 6,9% (91) 1,318
62.1% (828) 34,7% (462) 2,8% (37) 1,3% (17) 1,333
29,6% (388) 43.3% (568) 21,2% (278) 6,5% (85) 1,312
Other (please specify) 94
answered question 1,349
-- ------_._-- ---_...__.._----~------ - -.....- ---.--- ----- ------....
skipped question 0
6 of 14
10. How familiar are you with the current assistance resources available to Virginia
businesses?
I have used
this resource
I'm familiar
with, but
haven't used
I have heard
of it
I have never Response:
heard of this Count
Virginia Small Business Financing 1,9% (26) 21,0% (281) 26,7% (358) 50.5% (677) 1,340
Authority (VSBFA)
'-~:~~--~.;. --"- ~-'-"-'--,--, .--- - _.- _.-,..._~--
-'-,~'---"'-~-- ._._.- .__.._~_._._---_.~. .
Virginia Jobs Investment Program 1,7% (22) 11,9% (158) 20,5% (273) 66.1% (880) 1,332
(VJIP)
= -_-. "-~""--~".~_ _ "~_~-'=:-.,"-_-'-_C
Virginia Business Information 5,7% (76) 14,8% (196) 26.9% (357) 52.8% (700) 1,327
Center (VBIC)
~_,~ ~_= ;:..:::.....-::c~~-_~:'~:=_..>..c_...;:-,:::::~..:::...;-..~. .c:~- _:~~ ~.~. '~~-:-_'\
Virginia Business One Stop (BOS) 15,8% (211) 11,6% (155) 17,7% (236) 55.3% (740) 1,337
l~~- ..:.. - __~_ _'., _____. ,_ - ~ - ___' - - .. ._ '0
. _ _H' ",_ ~ d. __,_~ __ ..__. __,"
Virginia's Finest Marketing Program 2,9% (39) 14,5% (192) 16,5% (219) 66.1% (876) 1,325
.. _.--_. -
Virginia Grown Marketing Program ! 2,8% (37) 14.4% (189) 17,0% (224) 65.8% (865) 1,314
u '.">0...:-" 'cw.". .... -.- - - - -- _.. -.- - .. .
-,' ~. ---~ - ._. -.- - '-.' ~ .- -
, Center for Innovative Technology's
(CIT) GAP Loan Fund 1,0% (13) 10.4% (137) 18,0% (237) 71.0% (936) 1,318
_._. - - --.._- . -- - - ..' .-- .. - -
_._-- - ---_..--..~--- .-._-
Small, Woman and Minority Owned 28.3% (378) 26.6% (355) 22.4% (299) 22,9% (306) 1,335
(SWaM) Certification Program
- --~._,,-- ,-_.. --' '---, -- - .-'- .~_ _,~ w__
-.~ _._-- _. -- -.-,.,
Small Business Development 18,8% (249) 26.4% (350) 24,0% (318) 31.2% (413) 1,325
Centers (SBDC's)
t .c:.,-::.. -::::: ._~ -~-:-~=..-_:;:;'".'_":'..~ -_7_.'::-..
Service Corps of Retired 13,3% (177) 26,8% (355) 21,0% (279) 39.3% (521) 1,327
Executives (SCORE) Counseling
1:'.:: .=-.._:..~~--.,.~ --..-- ----~ ~~.
,._,. -'-. - .-
Small Business Administration
(SBA) Loan Programs 9,2% (122) 49.4% (657) 30,2% (401) 11.8% (157) 1,330
. _.-.~._~_._-"-- -.----. -~ ~,- . . -. -~
--.- - -- - -- - --~ --.- --- ",'--- -
Virginia Economic Development
Partnership's (VEDP) VALET or AIM 1,7% (23) 14.9% (200) 22,3% (298) 61.4% (822) 1,338
Programs
, - - _n ._ "- .- '-".~ ...- -~..- .---- - ~- -'~"'-
-'---.' ....- ---'..-~----'- -"- - ..,- -
Virginia Tourism Corporation (VTC) 10,2% (136) 19,3% (258) 21,5% (287) 49.4% (660) 1,336
Support Programs
--- _.- - - ._~ --_..-
",.- ._._,-.. ._-- -
Department of Labor/lndustry 0,9% (12) 9,6% (127) 17,6% (234) 72.0% (957) 1,329
SharpNPP Program
"","~-'~ _' ::::..c:::::...;;--_._.;.-~.::...--=----=..;" ;:;'_=-'"::=:_=-~_-~::::..'-- =,- _.- ::::=_-_
answered question 1,349
--~
skipped question 0
7 of 14
11. What methods can the Commonwealth use to best reach entrepreneurs and small
business owners?
Response
Percent
Response
Count
26,6%
359
TV ads
1:::.:(::;::::'::-7_;::;-~-_~_~'-::~ ..-:;"',,",-.~'''-:~'=;;:_-_-:: ~- ::~_'_. ",-...;'..-_ -
Radio ads/Public Service
Announcements (PSA's)
27,0%
364
l:"'::::.._-_-~..:..~_
Newspaper
25,2%
340
r -:.;;-~, ~::- _~'. =-....:.;:.. ~ ';:"-"".-
Magazines
15,8%
213
Social Media (Facebook, Twitter,
YouTube, etc.)
45.4%
612
_"_~_"_'."'_ _. ~.__u.~...___'. ~._...____~__
_..-.,--~--, -- - .----.,..-.-.----.--
81.8%
1,103
Email
Mobile Applications (Apps)
20,5%
277
Other (please specify)
196
answered question 1,349
skipped question
o
8 of 14
12. In thinking about how the state could help more small businesses get started and more
I existing businesses grow, please choose the top 4 programs below that would most help
your business.
Information on the startup process
Response Response
Percent Count
28,2% 381
47,2% 637
13,7% 185
23,9% 322
50.0% 674
37,6% 507
19,2% 259
37.4% 504
loan programs for businesses ,
i~...::_-~"""_ '::--:::.:"~:=-_-~~'-:_--::, -,-:;:::'::':-:-~__~"::::'=- _":...;:0 .:.=.-::c:;:.
Workforce training programs
Social media training .'
-- ----------- --' -'.--.- --- ..-
-- -"-..-- ---, -_.- "~-,
Marketing research and
promotion '
Reduced licensing/permitting fees
-_~ :-~--"_'-':"--:'':;'';';::::'''''=':-='l:..;;:;- ,.:.::<,'
leadership/management training ,
Tax relief for businesses less than :
2 years old '
Elimination or reduction of the
Corporate Income Tax
32,8%
443
Mentorship programs ,
22,6%
305
Assistance with Small. woman or
minority owned (SWaM) business
certification
I
26,8%
361
I.. -".-~::' '--'.~-::"" .~_ ~~
Assistance with getting state :
contracts
38,8%
523
Reduced eVA fees for state
contracting
18,1%
244
Other (please specify)
118
answered question 1,349
skipped question
o
9 of 14
13. Supporting business incubators
Response
Percent
!------ --.---.,..----------------
Yes
56.6%
585
,:...~~~ .-:::.;::=-..;;.;;.-:::--:--'~,~.~...,.~=~::.=I:::.::..,_:::=--::.
No
43.4%
h ~::"_~_.--'..~-: _-_''''_.'''_..-.~-' ~;:::.,..-~...=-:-.-__;;:.;>. ;'.::.~=;;"_::::'
Response
Count
764
answered question 1,349
skipped question
o
14. Developing financial incentives to encourage businesses to create jobs
Response
Percent
Response
Count
77.8%
1,049
Yes I,
1--""'.:...
No
"I
22,2%
I~~:_:.:~~-_::-.-'_-_...,.::__.:~ _-_-=:_-:;;:-=--c~..,::.-c.:..; :..:":::--_"-.-;'__.- 2.__ ....
300
answered question 1,349
skipped question
o
15. Helping businesses grow domestic business-to-business sales
~~---.....--.- -. -----..------.--------.--.--------...--..--------- -------~- ---------
Response
Percent
Response
Count
Yes
67.5%
911
t~_'""-~.'::;'.,. ~..:_- ::..~-_.-._;.:;.-;-:r:;.;.. --:.::,-:;,,-'-=-...:.~__-
No
32,5%
438
answered question 1,349
skipped question
o
1 0 of 14
16. Helping businesses grow international sales
Response
Percent
Response !
Count i
42.0%
567
Ii. L.
Yes
~~"'-"""-~.==""~.::===-~~-""'~=-="-...~= i
I i
+-,_,,==-==",=.~:j I,,"
i
I
!
I
,1
58.0%
1,349 ;
answered question
skipped question
o
17. Helping businesses grow sales to state or federal government
Response
Percent
Yes !
64.2%
483
, ,
::-~.-:;;:="""~~-;;:;:::;~-::;-~~~~-~~:-:~;";'. -
No: I :
35,8%
1,349 '
'answered question
skipped question
782
Response
Count
866
o
18. Helping businesses to reduce payroll expenses
Response
Percent
Response
Count
,Yes
62.0%
836
f..-...::-_;.::;:.;::;-~- '..:....::::::-::-~~='~..;;;::;:;;;:;..;:::;,.>.';;'::^._~~~-:::::-;'~=-7_-:::.- -_-.~' ,
No ,
38,0%
1,349 ,
~-_~.:-;c-=-,::;...~:::::-~~. ~,'':::;;:'~;:~-_~:~:::;:;:;::;-::::C?~::;''~''''-;:"-_~_-::::7::=,~~ __,
answered question
513
skipped question
o
11 of 14
19. Helping businesses reduce th~ cost of raw materials, including energy
Response
Percent
Response
Count
r'--
Yes: I
.. _.. -' '~'I
61.1%
824
~~~~::::.';;;;;,;::;::,--~~.==..,'"::.-~~~~-~-~:;;>..-
No . I'
.1
38.9%
525
t=..::>~~-_....~~~~-- ..:....=~::r-__=.:;:':;.."'.~._~
answered question 1,349
skipped question 0
20. Reducing corporate tax expense
Response
Percent
Response
Count
1
58.1%
784
Yes
~,c.:;!,:,:,":::-=--~~~-";_o::"~~';:;-~~--.~~~~,~=,=';
No
. : 1
41.9%
565
rr-~~:..:-.=:.~""'~~~.:=t::"_":v.:=::: ,~....:..___=~~..::::=-=-_" _~""'
answered question 1,349
skipped question
o
21. Developing ways to make capital investment less costly
Response
Percent
Response
Count
Yes 1 ...
.. , j
67.9%
916
~...::r ..:=:~ o:::..'::";=" _~- ~"';;::_=-':..'_ _ =-~_~~~. ..;::;:;...::.-__
No I' ,.
.. -I
32.1%
433
t'c~,. ~"=~-;:', ""~;";'.~-.:::..;:....- -~~::,:;..;:;<;:;::..::;,'-':"=~,:,,"';'..;c',~~~~_~-"" _ ~, _
answered question 1,349
skipped question
o
12 of 14
. . , .
22. Support entrepreneurship and business growth seminars
Response
Percent
Response
Count
Yes
70.6%
952
~---_._-----_..~-_..------...--
-~ -,..---. - ---'-" ,_...~" - ------ .- - .-"
--- ---..--.. .,. ---"-",""'-- -,-- - .-. - " ~ -- ~--
No ' I
29.4%
397
answered question 1,349
skipped question
o
23. Offering loan programs to small businesses at below-market rates
Response
Percent
L-______________
Response '
Count
Yes
74.9%
1,011
No
25.1%
1-'-..
338
answered question 1,349
skipped question
.---__--.....-_. ___ _~____ __________.___ __~__ ________._~ _____________...___ _.__4_______._____"--___.__. _-.
o
24. Designing programs to specifically support certain high-growth, young companies (i.e.
technology or manufacturing) while excluding other types of companies (i.e. retail,
contractors, etc.)
Response
Percent
Response
Count
35.8%
483
Yes
f7.' ...;-. '.__.:C _;_~.': ',' ~;:_--;: :::....:..~=~.- :';:'::.-~-'"'';..';~;.;:..:..~ -.....
No
64.2%
866
answered question 1,349
skipped question
o.
13 of 14
I . . ..
25. Should the Commonwealth revise the definition of a "small business" down from 250
employees (for example, down to under 100 employees)?
Response
Percent
Response
Count
Yes
77.6%
1,047
~:-=-~-.__ ~~ .:=;-__.,.-~~--=-..___;;: :c-.~-c: =-::,,":::-=--_-_= -."-"'~.
No
1
22.4%
302
<:-::-=:..:-~~z.:..- _~.-==-. ..;:.-__ ~;:<::..-..;= ~_-:--,--_--=::-;__--=:-"=--:c- ~_-=-:--_ .
answered question 1,349
skipped question 0
26. We are interested in any other ideas that may help job growth in Virginia. Please share
your comments below.
Response
Count
332
answered question 332
skipped question 1,017
27. Please enter your email address to enter to win the $10 Starbucks gift card.
Response
Count
1,024
answered question 1,024
.---~_.----------.- ~-------~---...---------- ---- -------~--
skipped question 325
14 of 14
CITY OF ROANOKE
CITY COUNCIL
215 Church Avenue, S.w.
Noel C. Taylor Municipal Building, Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
DAVID A. BOWERS
Mayor
September 6, 2011
Council Members
William D. Bestpitch
Raphael E. "Ray" Ferris
Sherman P. Lea
Anita J. Price
Court G. Rosen
David B. Trinkle
The Honorable Mayor and Members
of the Roanoke City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of Council:
At its September 1, 2010 meeting, the Audit Committee reviewed a report on City
Council Expenditures for the year ending June 30, 2010. In the report's conclusion,
Municipal Auditing encouraged City Council and administrators to develop a more
practical and thorough policy for discretionary expenditures. City officials researched
model discretionary expenditure policies and based on a sample of policies from other
local governments developed revisions to the Travel and Expense Policy for City
Council, originally adopted by City Council at its April 21, 2008 meeting to include
discretionary expenditures. At its meeting held on March 1, 2011, the Audit Committee
reviewed the revisions, offered suggestions and asked that the final revisions be shared
with the Council for its input and final adoption.
The proposed changes to the Council's Travel and Expense Policy are outlined as
follows:
Sect
1.
Original Policy
Subjected Members of City Council to all
City Administrative Procedures pertaining
to purchasing, travel, and business
expenses.
Entitled "Gratuities"
[Moved to Section 8]
Proposed Revision
Provides exceptions, as described in
Section 7 of the Travel & Expense
Policy.
6.
7.
Changes title to "Community Events"
Inserts "Rewards and Special
Recognitions" section for recognizing:
1. Exceptional Performance
2. Retirements
3. Serious Illness or Death
4. Other Occasions Worthy of
Recognition by Council.
The City Clerk may process such
expenditures after obtaining informal
concurrence from a majority of Council
Members.
L:cksm IIcouncil.llILetter to the Council regarding revised Travel Policy. doc
The Honorable Mayor and Members of
Roanoke City Council
September 6, 2011
Page 2
10
Formerly Section 7, it addressed the City
Clerk's responsibility to provide policies to
new Council Members.
Formerly Section 8, it required the City
Clerk's Office to provide Members of
Council a monthly report of detailed
expenditures.
Formerly Section 9, it required the
Municipal Auditing Department to review
expenditures by City Council annually for
compliance with all policies.
Changes wording to reflect that the
policy and any future revisions should
be given to all Council Members.
[No change in wording]
8
9
[No change in wording]
The City Clerk shared a copy of the revisions with the Council on March 16, 2011.
Having received no additional comments from the Council regarding the proposed
changes, I would respectively request approval of the attached revised policy.
Sincerely,
~ ;fi~
Sherman P. Lea, Chairperson
Audit Committee
Attachment
pc: Drew Harmon, Municipal Auditor
Christopher P. Morrill, City Manager
William M. Hackworth, City Attorney
Ann Shawver, Director of Finance
L:cksm IIcounci1.IIILetter to the Council regarding revised Travel Policy.doc
CITY OF ROANOKE, VIRGINIA
TRAVEL AND EXPENSE POLICY FOR CITY COUNCIL
April 21, 2008 (Revised date- date adopted by the Council)
The purpose of this policy is to establish guidelines for the
Members of City Council for the expenditure of City funds for travel and
other expenses. Council recognizes the responsibility of its Members to
represent the City on various occasions, and it is the intent of this policy
to guide Council Members as to the appropriateness of incurring
expenses for such occasions. Council also acknowledges the need for an
equ itable policy, one that is in keeping with its obligation to be
accountable to the citizens of the City of Roanoke.
The following provisions relating to travel and other reimbursable
expenses shall apply to the Members of City Council:
1. Members of City Council shall be subject to City Administrative
Procedures pertaining to purchasing, travel, and business
expenses, except as otherwise provided in Subsection 7.
2. Documentation: It shall be the duty of the City Clerk's Office to
prepare the required documents for travel and business expenses.
for Members of Council as prescribed by administrative
procedures. The Member of Council for whom forms are prepared
shall review them for accuracy and personally sign the forms. The
Director of Management and Budget shall review these forms for
completeness and compliance with City policy before signing as
approver.
3. Budgeting: Each Member of City Council shall be allocated funds
for phone and internet services, dues and memberships, training,
business meals, gratuities, and postage through the City's annual
budgeting process. Budget transfer requests must be justified in
writing and shall require approval by a simple majority of the other
Members of City Council.
4. Meals with Members of Council, Council-Appointed Officers, or
members of City boards and commissions will be reimbursed to the
extent funding is available. Meals that are principally related to
understanding and promoting the mutual interests of the citizens
of Roanoke shall qualify for reimbursement to the extent funding is
available. The names of the persons who dined, the purpose of the
meeting and an itemized receipt must be provided to the City
Clerk's Office for appropriate processing.
5. Boards and Commissions: Travel is authorized for Members to
attend meetings of the Virginia Municipal League and the National
League of Cities, and for service on committees or as officers of
such organizations. In addition, the Mayor is authorized to attend
the annual conference of the U. S. Conference of Mayors. Travel is
also authorized for Council Members to attend meetings of
organizations or groups to which they have been appointed by
Council to represent the City. All other travel by Members of
Council shall be approved in advance by the Council. If advance
approval by Council is not feasible, advance approval from the
Mayor shall be obtained. The City Clerk shall sign all travel
vouchers submitted by Council Members certifying that the travel
has been approved by Council and is in compliance with this policy.
6. Community Events: As government dignitaries, Members of City
Council are expected to represent the City at events hosted by
charities and other public service oriented organizations. The cost
of admission to such events will be paid by the City to the extent
provided for within each Council Member's budget. A printed
invitation or announcement of the event indicating the date,
sponsoring organization and costs must be provided to the City
Clerk's Office for payment or reimbursement.
7. Rewards and Special Recognition: Roanoke City Council
believes that, under certain circumstances, it is appropriate to
recognize hard work, exceptional achievements and certain
critical events relating to its employees and citizens. In this
regard, Council's appreciation may be expressed through the
provision of a tangible reward or a non-monetary expression of
gratitude or sympathy. Therefore, City Council may elect to
approve the expenditure of City funds for recognitions that
generally fall within the following categories:
1) Exceptional performance of an employee, individual, or
g rou p;
2) Retirement of an employee or individual who has rendered
~xceptional service, extraordinary longevity, etc.;
3) Serious illness or death;
4) Other: It is acknowledged that occasions may arise that are
worthy of recognition by City Council which are not
otherwise addressed in this Policy. In such cases, the City
Clerk may expend funds for such purpose, after having
obtained the informal concurrence of a majority of the
members of City Council..
8. The City Clerk's Office shall provide an overview of appropriate
administrative procedures and a copy of this policy to the
Members of Council, as well as any future revisions.
9. The City Clerk's Office shall provide Members of Council with a
monthly report of detailed expenditures.
10. ,The Municipal Auditing department shall review Council
expenditures annually for compliance with this policy.
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: c1erk@roanokeva.gov
JONATHAN E. CRAFT
Deputy City Clerk
STEPHANIE M. MOON, MMC
City Clerk
CECELIA T. WEBB
Assistant Deputy City Clerk
September 7, 2011
R. Michael Amyx, Executive Director
Virginia Municipal League
P. O. Box 12164
Richmond, Virginia 23241
Dear Mr. Amyx:
I am enclosing a copy of Resolution No. 39200-090611 designating the Honorable
Sherman P. Lea, as Voting Delegate and the Honorable Anita J. Price, as Alternate
Voting Delegate for the Annual Business Session and meetings of the Urban Section of
the Virginia Municipal League and designating Christopher P. Morrill, City Manager, as
Staff Assistant for any meetings of the Urban Section of the Virginia Municipal League
to be held on Tuesday, October 4, 2011 in Henrico County, Virginia.
The abovereferenced measure was adopted by the Council of the City of Roanoke ata
regular meeting held on Tuesday, September 6, 2011.
Sincerely,
~ M. mOW
Stephanie M. Moon, MMC L
City Clerk
Enclosure
pc: The Honorable Sherman P. Lea, Council Member
The Honorable Anita J. Price, Council Member
Christopher P. Morrill, City Manager
~
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 6th day of September, 2011.
No. 39200-090611.
A RESOLUTION designating a Voting Delegate and Alternate Voting Delegate for the
Annual Business Session and meetings of the Urban Section of the Virginia Municipal League and
designating a Staff Assistant for any meetings of the Urban Section.
BE IT RESOLVED by the Council of the City of Roanoke as follows:
1. For the Annual Business Session of the Virginia Municipal League to be held during
the League's 2011 Annual Conference scheduled for October 2- 4, 2011, and for any meetings of the
Urban Section held in conjunction with the Annual Conference of the League, The Honorable
Sherman Lea is hereby designated V oti~g Delegate, and The Honorable Anita Price is hereby
designated Alternate Voting Delegate.
,.
2. For any meetings of the Urban Section of the Virginia Municipal League to be held in
conjunction with the League's 2011 Annual Conference, Christopher Morrill shall be designated
Staff Assistant.
3. The City Clerk is directed to complete any forms required by the Virginia Municipal
League for designation of Voting Delegate, Alternate Voting Delegate, and Staff Assistant and to .
forward such forms to the League.
ATTEST:
~h1-dY]oaw
City Clerk. ~
I
"\
CERTIFICATION OF VOTING DELEGATE
AND ALTERNATE
BUSINESS SESSION
Virginia Municipal League Annual Conference
Henrico County, Virginia
Tuesday, October 4,2011
V oting Delegate:
NroneIDhe Honorable Sherman P. Lea
Title Council Member
Locality City of Roanoke
Alternate Voting Delegate:
NroneThe Honorable Anita J. Price
Title Council Member
Locality Ci ty of Roanoke
Certified by:
Nrone Stephanie M_ Moon
Title Ci ty Clerk
Locality City of Roanoke
Return by September 20, 2011 to:
Virginia Municipal League
P.O. Box 12164
Richmond, Virginia 23241
FAX: (804) 343-3758
ATTACHMENT A
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
STEPHANIE M. MOON, MMC E-mail: c1erk@roanokeva.gov
City Clerk
September 7, 2011
JONATHAN E. CRAFf
Deputy City Clerk
CECELIA T. WEBB
Assistant Deputy City Clerk
Landon C. Howard
6123 Flamingo Drive, S. W.
Roanoke, Virginia 24018
Dear Mr. Howard:
At a regular meeting of the Council of the City of Roanoke which was held on Tuesday,
September 6, 2011, you were appointed as a member of the Roanoke Civic Center
Commission to replace Paul Anderson for a three-year term of office commencing
October 1,2011 and ending September 30,2014.
Enclosed YOU will find a Certificate of your appointment and an Oath or Affirmation
of Office which must be dadministered by a Clerk of the Circuit Court of the City of
Roanoke. located on the third floor of the Roanoke City Courts Facility. 315 Church
Avenue. S. W.
Please return one copy of the Oath of Office to Room 456, Noel C. Taylor Municipal
Building, 215 Church Avenue, S. W., prior to serving in the capacity to which you were
appointed.
Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing copy
of the Virginia Freedom of Information Act. The Act requires that you be provided with a
copy within two weeks of your appointment and each member is required "to read and
become familiar with provisions of the Act."
Landon C. Howard
September 7, 2011
Page 2
On behalf of the Mayor and Members of City Council, I would like to express appreciation
for your willingness to serve as a member to the Roanoke Civic Center Commission.
Sincerely,
~~~~~~
City Clerk
SMM:ctw
, Enclosures
pc: June Woodward, Secretary, Roanoke Civic Center Commission
COMMONWEALTH OF VIRGINIA
)
) To-wit:
)
CITY OF ROANOKE
I, Stephanie M. Moon, City Clerk, and as such City Clerk of the City of Roanoke and
keeper of the records thereof, do hereby certify that at a regular meeting of Council which
was held on the sixth day of September, 2011, LANDON C. HOWARD was appointed as a
member of the Roanoke Civic Center Commission to replace Paul Anderson for a
three-year term of office commencing October 1,2011 and ending September 30,2014.
Given under my hand and the Seal of the City of Roanoke this seventh day of
September, 2011.
~h,-'1M
STEPHANIE M. MOON, MMC
City Clerk
Ms. Paige Hodges
Center in the Square
One Market Square S. E.
Roanoke, Virginia 24011
Dear Ms. Hodges:
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: c1erk@roanokeva.gov
September 7, 2011
JONATHAN E. CRAFT
Deputy City Clerk
CECELIA T. WEBB
Assistant Deputy City Clerk
At a regular meeting of the Council of the City of Roanoke which was held on Tuesday,
September 6,2011, you were appointed as a City representative to the Virginia CARES
Board of Directors.
Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing
copy of the Virginia Freedom of Information Act. The Act requires that you be provided
with a copy within two weeks of your appointment and each member is required "to read
and become familiar with provisions of the Act."
SMM:ctw
Enclosures
Sincerely,
~ rn. iYlllbYJ
Stephanie M. Moon, MMC l.
City Clerk
pc: Ann Fisher, Executive Director, Virginia CARES, Inc., 145 West Campbell
Avenue, Suite 555, Roanoke, Virginia 24011
COMMONWEALTH OF VIRGINIA
I )
CITY OF ROANOKE
)
To-wit:
)
I, Stephanie M. Moon, City Clerk, and as such City Clerk of the City of Roanoke
and keeper of the records thereof, do hereby certify that at a regular meeting of Council
which was held on the sixth day of September, 2011, PAIGE HODGES was appointed
as a City representative of the Virginia CARES Board of Directors to replace Council
Member Sherman P. Lea.
Given under my hand and the Seal of the City of Roanoke this seventh day of
September, 2011.
m~~
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
E-mail: c1erk@roanokeva.gov
STEPHANIE M. MOON, MMC
. City Clerk
September 7,2011
Sergeant Kenny Garrett
Roanoke Police Department
Roanoke, Virginia
Dear Sergeant Garrett:
\..
JONATHAN E.CRAFf
'Deputy City Clerk
CECELIA T. WEBB
Assistant Deputy City Clerk
At a regular meeting of the Council of the City of Roanoke which was held on Tuesday,
. September 6, 2011, you were reappointed as a member of the Towing Advisory Board
for a term of office ending October 31,2014.
Enclosed you will find a Certificate of your reappointment and an Oath or
Affirmation of Office which may be administered by the Clerk of the Circuit Court
of the City of Roanoke, located on the third floor of the Roanoke City Courts
Facility, 315 Church Avenue,S. W.
Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor
Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which
you were reappointed.
Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing
copy of the Virginia Freedom of Information Act. The Act requires that you be provided
with a copy within two weeks of your reappointment and each member is required "to
read and become familiar with provisions of the Act."
Sergeant Kenny Garrett
September 7,2011
Page 2
On behalf of the Mayor and Members of City Council, I would like to express
appreciation for your willingness to continue your service to the City of Roanoke as a
member of the Towing Advisory Board.
Sincerely,
~ m. 'rO'jlO>J
Stephanie M. Moon, MMC l
City Clerk
SMM:ctw
Enclosures
pc: Captain Monti Lee, Secretary, Towing Advisory Board
COMMONWEALTH OF VIRGINIA
)
)
To-wit:
)
CITY OF ROANOKE
I, Stephanie M. Moon, City Clerk, and as such City Clerk of the City of Roanoke
and keeper of the records thereof, do hereby certify that at a regular meeting of Council
which was held on the sixth day of September, 2011, KENNY GARRETT was
reappointed as a member of the Towing Advisory Board for a term of office ending
October 31,2014.
Given under my hand and the Seal of the City of Roanoke this seventh day of
September, 2011.
~.~.~
City Clerk C