HomeMy WebLinkAboutCouncil Actions 10-06-11ROSEN
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ROANOKE CITY COUNCIL
INFORMAL SESSION
OCTOBER 6, 2011
9:00 A.M.
EOC CONFERENCE ROOM
ROOM 159
AGENDA
Call to Order -- Roll Call - Elder Lea arrived late.
A communication from Mayor David A. Bowers requesting that Council convene in a
Closed Meeting to discuss vacancies on certain authorities, boards, commissions and
committees appointed by Council, pursuant to Section 2.2 -3711 (A)(1), Code of Virginia
(1950), as amended. A list .of current vacancies is included with the agenda for this
meeting. (6 -0)
A communication from Mayor David A. Bowers requesting that Council convene in a
Closed Meeting to discuss the 2011 Citizen of the Year Award, pursuant to Section 2.2-
3711 (A)(10), Code of Virginia (1950), as amended. (6 -0)
A communication from the City Manager requesting that Council convene in a Closed
Meeting to discuss the disposition of publicly -owned property being Huff Lane School at
4412 Huff Lane, where discussion in an open meeting would adversely affect the
bargaining position or negotiating strategy of the public body, pursuant to Section 2.2-
3711(A)(3), Code of Virginia (1950), as amended. (6 -0)
A communication from the City Manager requesting that Council convene in a Closed
Meeting to discuss the award of a public contract relating to an economic development
project involving the expenditure of public funds and the terms and scope of such
contract, where discussion in an open meeting would adversely affect the bargaining
position or negotiating strategy of the public body, pursuant to Section 2.2- 3711(A)(29),
Code of Virginia (1950), as amended. (6 -0)
A communication from the City Attorney requesting that Council convene in a Closed
Meeting to consult with legal counsel on a specific legal matters requiring the provision
of legal advice, pursuant to Section 2.2- 3711(A)(7), Code of Virginia (1950), as
amended. (6 -0)
ITEMS LISTED ON THE 2:00 P.M. COUNCIL . DOCKET REQUIRING
DISCUSSION /CLARIFICATION AND ADDITIONS /DELETIONS TO THE 2:00 P.M.
AGENDA. NONE.
TOPICS FOR DISCUSSION BY THE MAYOR AND MEMBERS OF COUNCIL.
Council Member Bestpitch stated that he appreciated being able to attend
the Virginia Municipal League (VML) conference. He said that he was encouraged
to find out in the opening session that Roanoke was already doing many of the
things that make communities successful. He commented that he had attended a
session where they had discussed the rescheduling of Municipal elections from
May to November and every locality that had switched wished they had not. He
explained that localities expressed concern over the media coverage for local
offices because they concentrated on the Legislative candidates.
Mayor Bowers congratulated Susan Lower for being the President of the
Virginia Assessors Association and the work she had done on the conference
that was currently being held in Roanoke.
BRIEFINGS:
• Real Estate Review 2011
• Planning /Zoning Amendments
(Commercial Properties)
45 minutes
45 minutes
At this point, Elder Lea arrived at the meeting (11:14 a.m.)
• United Way Strategic Plan
15 minutes
THE COUNCIL MEETING WAS RECESSED FOR A MEETING OF THE
LEGISLATIVE COMMITTEE IN ROOM 159 AND THEREAFTER RECONVENED FOR
A CLOSED MEETING. I
2
ROANOKE CITY COUNCIL
REGULAR SESSION
OCTOBER 6, 2011
2:00 P.M.
CITY COUNCIL CHAMBER
AGENDA
1. Call to Order - -Roll Call — All present.
The Invocation was delivered by The Reverend Shawn F. Dobbins,
Pastor, Preston Oaks Baptist Church.
The Pledge of Allegiance to the Flag of the United States of America was
led by Mayor David A. Bowers.
Welcome. Mayor Bowers.
NOTICE:
Today's Council meeting will be televised live and replayed on RVTV Channel 3
on Saturday, October 8 at 4:00 p.m., and Sunday, October 9 at 7:00 p.m. Council
meetings are offered with closed captioning for the hearing impaired.
ANNOUNCEMENTS:
THE PUBLIC IS ADVISED THAT MEMBERS OF COUNCIL RECEIVE THE
CITY COUNCIL AGENDA AND RELATED COMMUNICATIONS, REPORTS,
ORDINANCES AND RESOLUTIONS, ETC., ON THE THURSDAY PRIOR TO
THE COUNCIL MEETING TO PROVIDE SUFFICIENT TIME FOR REVIEW OF
INFORMATION.
3
THE CITY CLERK'S OFFICE PROVIDES THE MAJORITY OF THE CITY
COUNCIL AGENDA ON THE INTERNET FOR VIEWING AND RESEARCH
PURPOSES. TO ACCESS AGENDA MATERIAL, GO TO THE CITY'S
HOMEPAGE AT WWW. ROAN OK EVA.GOV, CLICK ON THE GOVERNMENT
ICON.
NOTICE OF INTENT TO COMPLY WITH THE AMERICANS WITH
DISABILITIES ACT. SPECIAL ASSISTANCE IS AVAILABLE FOR DISABLED
PERSONS ADDRESSING CITY COUNCIL. EFFORTS WILL BE MADE TO
PROVIDE ADAPTATIONS OR ACCOMMODATIONS BASED ON INDIVIDUAL
NEEDS OF QUALIFIED INDIVIDUALS WITH DISABILITIES, PROVIDED THAT
REASONABLE ADVANCE NOTIFICATION HAS BEEN RECEIVED BY THE
CITY CLERK'S OFFICE.
PERSONS WISHING TO ADDRESS COUNCIL WILL BE REQUIRED TO
CONTACT THE CITY CLERK'S OFFICE PRIOR TO THE MONDAY COUNCIL
MEETING, OR REGISTER WITH THE STAFF ASSISTANT AT THE
ENTRANCE TO THE COUNCIL CHAMBER PRIOR TO COMMENCEMENT OF
THE COUNCIL MEETING. ONCE THE COUNCIL MEETING HAS CONVENED,
THERE WILL BE NO FURTHER REGISTRATION OF SPEAKERS, EXCEPT
FOR PUBLIC HEARING MATTERS. ON THE SAME AGENDA ITEM, ONE TO
FOUR SPEAKERS WILL BE ALLOTTED FIVE MINUTES EACH; HOWEVER,
IF THERE ARE MORE THAN FOUR SPEAKERS, EACH SPEAKER WILL BE
ALLOTTED THREE MINUTES.
ANY PERSON WHO IS INTERESTED IN SERVING ON A CITY COUNCIL
APPOINTED AUTHORITY, BOARD, COMMISSION OR COMMITTEE MAY
CONTACT THE CITY CLERK'S OFFICE AT 853 -2541, OR ACCESS THE
CITY'S HOMEPAGE TO OBTAIN AN APPLICATION.
THE COUNCIL OF THE CITY OF ROANOKE IS SEEKING APPLICATIONS
FOR THE FOLLOWING CURRENT OR UPCOMING VACANCIES:
BOARD OF ZONING APPEALS — THREE VACANCIES
(EFFECTIVE JANUARY 1, 2012 /CITY RESIDENTS ONLY)
HUMAN SERVICES ADVISORY BOARD - THREE VACANCIES
MILL MOUNTAIN ADVISORY COMMITTEE - ONE VACANCY
ROANOKE ARTS COMMISSION - ONE VACANCY
ROANOKE VALLEY RESOURCE AUTHORITY — ONE VACANCY
TOWING ADVISORY BOARD — TWO VACANCIES
(CITIZEN AT LARGE AND TOWING ENFORCEMENT)
Mayor Bowers announced that due to having rescheduled the regular
meeting of Council from Monday, October 3 to Thursday, October 6, he
would have to leave the meeting around 3:00 p.m., because a previous
commitment.
EI
2. PRESENTATIONS AND ACKNOWLEDGEMENTS:
Presentation by Peter Lampman, President, Virginia Amateur Sports, Inc. The
Mayor recognized Mr. Lampman for a presentation regarding the
Commonwealth Games.
Presentation by Ed Murray, Executive Director, Rebuilding Together. The Mayor
recognized Mr. Murray for a presentation.
Proclamation declaring the month of October 2011 as Diversity Awareness
Month. The Mayor presented the proclamation to Gwin Ellis, Organization
Development and Learning Coordinator.
3. HEARING OF CITIZENS UPON PUBLIC MATTERS:
CITY COUNCIL SETS THIS TIME AS A PRIORITY FOR CITIZENS TO BE
HEARD. ALL MATTERS WILL BE REFERRED TO THE CITY MANAGER FOR
RESPONSE, RECOMMENDATION OR REPORT TO COUNCIL, AS HE MAY
DEEM APPROPRIATE.
The following individuals appeared before the Council:
Jamie McDaniel and Robert Gravely.
4. CONSENT AGENDA
(APPROVED 7 -0)
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE
CONSIDERED TO BE ROUTINE BY THE MEMBERS OF CITY COUNCIL AND
WILL BE ENACTED BY ONE MOTION. THERE WILL BE NO SEPARATE
DISCUSSION OF THE ITEMS. IF DISCUSSION IS DESIRED, THE ITEM WILL
BE REMOVED FROM THE CONSENT AGENDA AND CONSIDERED
SEPARATELY.
C -1 Reports of qualification of the following individuals:
Harvey D. Brookins as a City representative of the Western Virginia
Water Authority to fill the unexpired term of Robert Lawson, Jr.,
ending June 30, 2012;
5
The Honorable Joseph Clarke as a City representative of the Court
Community Corrections Program Regional Community Criminal
Justice Board to replace Judge Joseph Bounds for a term of office
ending June 30, 2014;
Charlene Graves as a member of the Roanoke Arts Commission
for a three -year term of office ending June 30, 2014; and
Landon C. Howard as a member of the Roanoke Civic Center
Commission for a three -year term of office commencing October 1,
2011 and ending September 30, 2014.
RECOMMENDED ACTION: Received and filed.
REGULAR AGENDA
5. PUBLIC HEARINGS: NONE.
6. PETITIONS AND COMMUNICATIONS: NONE.
7. REPORTS OF CITY OFFICERS AND COMMENTS OF
CITY MANAGER:
a. CITY MANAGER:
BRIEFINGS: NONE.
ITEMS RECOMMENDED FOR ACTION:
Authorization for waiver of the City's sovereign immunity and
execution of an agreement with Carilion Property Management, in
connection with the Roanoke Outdoor Circus, a new annual event
sponsored by the City to be held October 21 - 23, 2011, at Rivers
Edge Sports Complex North (Reserve Avenue). Adopted
Resolution No. 39222 - 100611 (7 -0).
2. Acceptance and appropriation of the Virginia Department of
Transportation Revenue Sharing Program funds to be provided in
equal amounts over the FY12 and FY13 time period; execution of a
Standard Project Administration Agreement in connection with the
9th Street Bridge Repair /Replacement Project; and an amendment
to the December 22, 2010 agreement with regard to the Old
Mountain Road Bridge Replacement Project. Adopted Resolution
No. 39223 - 100611 and Budget Ordinance No. 39224 - 100611
(7 -0).
2
3. Authorization and transfer of funds for a one -time stipend (bonus)
to all full -time, permanent part-time and eligible temporary
employees during FY2011 -2012; and approval of an award of leave
time for employees who meet the donation criteria in connection
with a United Way contribution. Adopt Ordinance No. 39225-
100611 and Budget Ordinance No. 39226- 100611 (7 -0).
COMMENTS BY CITY MANAGER.
The City Manager reported on the following items:
Quality of Life Dimensions of Stormwater Runoff
On October 12 from 8:30 a.m. to 2:00 p.m. a presentation will be held
at the Cabell Brand Center, Virginia Western Community College
Greenfield Education and Training Center, Daleville on the Quality of
Life Dimensions of Stormwater Runoff. For more information, go to
www.cabelIbrandcenter.org.
• Fall Water Cleanup
The City Manager thanked the employees from Parks and Recreation
and Solid Waste Management who assisted hundreds of volunteers
on Saturday, October 1 with the Fall Water cleanup. He commented
that over 20 tons of debris and approximately 200 tires were removed
from the river in a four hour period.
Lead Safe Roanoke
The City Manager announced that applications were being accepted
for lead paint abatement. For more information, contact Ann Weaver
at 853 -5841.
Delay in Greenway Construction
A section of the Greenway being constructed by the Army Corps of
Engineers has been delayed due to financial problems with a
subcontractor. There are two steel bridges required for the
connection.
b. DIRECTOR OF FINANCE:
1. Financial report for the months of July and August 2011.
Received and filed.
At 3:01 p.m., Mayor Bowers relinquished the Chair to the Vice -Mayor and
left the meeting.
7
8. REPORTS OF COMMITTEES: NONE.
9. UNFINISHED BUSINESS: NONE.
10. INTRODUCTION AND CONSIDERATION OF
ORDINANCES AND RESOLUTIONS:
a. A resolution requesting that the U.S. Postal Service allow the mail
processing center and the Melrose and Church Avenues branch post
offices to remain operational in the City of Roanoke. Adopted Resolution
No. 39227-100611 (6 -0).
b. A resolution designating The Honorable Anita J. Price as the Voting
Delegate for the Annual Business Meeting of the National League of Cities
on Saturday, November 12, 2011, in Phoenix, Arizona. Adopted
Resolution No. 39228 - 100611 (6 -0).
11. MOTIONS AND MISCELLANEOUS BUSINESS:
a. Inquiries and /or comments by the Mayor and Members of City Council.
Council Member Bestpitch commented on the Roanoke River
Cleanup, noting the clean up in Old Southwest. He expressed
appreciation to the neighbors and City crews on their efforts.
b. Vacancies on certain authorities, boards, commissions and committees
appointed by Council.
Dr. M. Rupert Cutler was appointed to replace Jay Foster as the non-
elected City representative of the Roanoke Valley- Alleghany Regional
Comprehensive Economic Development Strategy Committee for a term
ending March 31, 2014.
Cheryl W. Hartman was appointed as a member of the Human Services
Advisory Board to fill the unexpired term of James D. Ritchie ending
November 30, 2012.
Wilton C. Kennedy was appointed to replace Lutheria Smith as a member of
the Human Services Advisory Board for a four -year term of office ending
November 30, 2015.
Paula Prince was reappointed as a City representative of the Blue Ridge
Behavioral Healthcare Board of Directors for a three year term of office
ending December 31, 2014.
CERTIFICATION OF CLOSED MEETING. (5 -0, Council Member Lea prior to
the Closed Meeting; and Mayor Bowers was absent.)
12. ADJOURN - 4:17 P.M.
W
CIO 0
�. 03 CITY OF ROANOKE
OFFICE OF THE MAYOR
' 215 CHURCH AVENUE, S.W., SUITE 452
ROANOKE, VIRGINIA 24011 -1594
TELEPHONE: (540) 853 -2444
FAX: (540) 853 -1145
DAVID A. BOWERS
Mayor
October 6, 2011
The Honorable Vice -Mayor and Members
of the Roanoke City Council
Roanoke, Virginia
Dear Members of Council:
This is to request a Closed Meeting to discuss vacancies on certain authorities, boards,
commissions and committees appointed by Council, pursuant to Section 2.2 -3711 (A)(1),
Code of Virginia (1950), as amended. A list of current vacancies is included with the
agenda for this meeting.
Sincerely,
�'DD vi �A. Bowers a
Mayor
DAB:ctw
=' ° �° ?, CITY OF ROANOKE
_ OFFICE OF THE MAYOR
215 CHURCH AVENUE, S.W., SUITE 452
ROANOKE, VIRGINIA 24011 -1594
TELEPHONE: (540) 853 -2444
FAX: (540) 853 -1145
DAVID A. BOWERS
Mayor
October 6, 2011
The Honorable Vice -Mayor and Members
of the Roanoke City Council
Roanoke, Virginia
Dear Members of Council:
This is to request a Closed Meeting to discuss the 2011 Citizen of the Year Award,
pursuant to Section 2.2 -3711 (A)(10), Code of Virginia (1950), as amended.
Sincerely,
David A. Bowers
Mayor
DAB:ctw
�t Kati
Mn
CITY COUNCIL AGENDA REPOR
To: Honorable Mayor and Members of City Council
Meeting: October 6, 2011
Subject: Request for Closed Meeting
This is to request that City Council convene a closed meeting to discuss the
disposition of publicly -owned property being Huff Lane School, located at 4412
Huff Lane, where 'discussion in an open meeting would adversely affect the
bargaining position or negotiating strategy of the public body, pursuant to
§2.2 -371 1 .A.3, Code of Virginia (1950), as amended.
Christopher P. Morrill
City Manager
Distribution: Council Appointed Officers
`Jot RO,q,yO
K.lisx.
CITY COUNCIL AGENDA REPORT
NOV
To: Honorable Mayor and Members of City Council
Meeting: October 6, 2011
Subject: Request for Closed Meeting
This is to request that City Council convene a closed meeting pursuant to Sec.
§2.2- 3711.A.29, Code of Virginia, to discuss the award of a public contract
relating to an economic development project involving the expenditure of
public funds, and discussion of the terms and.scope of such contract, where
discussion in an open session would adversely affect the bargaining position or
negotiating strategy of the City.
- -- --------- - - - - --
Christoph P. Morrill
City Manager
Distribution: Council Appointed Officers
of RUq
`RciN�p
WILLIAM M. HACKWORTH
CITY ATTORNEY
CITY OF ROANOKE
OFFICE OF CITY ATTORNEY
464 MUNICIPAL BUILDING
215 CHURCH AVENUE, SW
ROANOKE, VIRGINIA 24011 -1595
The Honorable Mayor and Members
of City Council
Roanoke, Virginia
TELEPHONE: 540 - 853 -2431
FAX: 540 - 853 -1221
EMAIL: cityattykroanokeva.gov
October 6, 2011
Re: Request for closed meeting
Dear Mayor Bowers and Council Members:
TIMOTHY R. SPENCER
STEVEN J.TALEVI
GARY E. TEGENKAMP
DAVID L. COLLINS
HEATHER P. FERGUSON
ASSISTANT CITY ATTORNEYS
This is to request that City Council convene a closed meeting pursuant to Sec. 2.2- 3711.A.7,
Code of Virginia, to consult with legal counsel regarding certain legal matters requiring the provision
of legal advice by the City Attorney.
With kindest personal regards, I am
Sincerely yours,
n�
William M. Hackworth
City Attorney
WMH /lsc
c: Christopher P. Morrill, City Manager
Ann Shawver, Director of Finance
Stephanie Moon, City Clerk _
Roanoke City Council
I
Agenda
• Residential Activity
— Volume of Sales
— Median Prices
— Sales Ratios
• Foreclosures
• Appeals
• New Construction Trends
• Addendum
— Timeline for Assessment Process
— Reassessment History
Briefing #1
Real Estate
Review
October 6, 2011
i
z
1
Virginia Home Sales Volume in the Second Quarter
Regional changes in unit sales: 2010 -(12 vs. 2011 -t12
A f
ro
Aaanakel ch lugd k66
Saallwesl Vlq nla
8 e Sil iEe�NRmiat'p
,�,�✓�; +1 �" 9 2rL°�r " "'a{,, +, >a Bake eay
From July 2011 issue of Commonwealth a journal for realtom 3
L
Median Residential Sale Price
2005 to 2011
0
From Proval residential database: Jan 1 —June 1 for each year
Sale Price to Assessed Value Ratio
2005 to 2011
From Proval residential database: Jan 1 —June 1 for each year
3
Foreclosures
IH
Volume of Residential
Foreclosure Sales
Sales Volume
180
160
140
120
E
■ 200$
00
0
2009
>
2010
m 80
2011
v
60
40
20
0
2008 2009 2010 2011
TransferYear
8
' From Proval residential database: Jan 1— June 7 for each year
IH
a,
y
Results of
Real Estate Valuation Appeals
(Residential & Commercial)
450
400-
350
300-
250
200-1
150
100-
50
0
{
j
1
2005! 2006-
2006 2007
2007- 2008- 2009- 2010- 2011-
2008 2009 2010 2011 2012
10
a Decrease ■Increase ❑Affirm
Results of
Board of Equalization Appeals
(Residential & Commercial)
New Construction Trends
100
1.50%
90
80
0 1.08% 1.18%
1.07 /o
70
1.03%
r. 0.82%
60
;tea
0.40%
50
40
30
20
10
j
j�
f
2005 -06 2006 -07 2007 -08 2008 -09 2009 -10 2010 -11 2011 -12
12
,
U�j
0
2005- 2006- 2007- 2008- 2009- 2010- 2011-
2006 2007 2008 2009 2010 2011 2012
Decrease ■ Increase ❑ Affirm
11
Note: Does not include appeals that are withdrawn or that are building permit appeals.
Roanoke City New Construction
(Commercial & Residential)
New Construction Trends
1.50%
0 1.08% 1.18%
1.07 /o
1.03%
r. 0.82%
;tea
0.40%
2005 -06 2006 -07 2007 -08 2008 -09 2009 -10 2010 -11 2011 -12
12
11
In closing:
• Trends that still shape the market
— Distressed properties tend to keep prices down
— Sales volume continues to drop and analytical data is
limited
— Financing is difficult — especially for condos, upper -end
homes, and commercial properties
— Lack of jobs hurts demand
— Consumer confidence continues to be low
• Central Business District (CBD) — revitalization in the CBD
continues to be strong (especially the apartment sector) and
the occupancy rate is stable at 94%
• Valley View Mall — our regional mall continues to be stable
• Overall, the Roanoke market is very stable and much less
volatile than Northern Virginia and Tidewater areas
13
Questions and
Comments
Susan S. Lower, SRA
Director of Real Estate Valuation
Suite 250 Noel C. Taylor Building
215 W. Church Ave. S.W.
Roanoke, VA 24011
(540) 853 -2771
realestate roanokeva.gov
14
FA
Addendum
15
Timeline of Assessment Process
• January: Notices mailed and hearings begin for citizens to appeal
• February: Hearings end, mail decisions
• March: Board of Equalization (BOE) begins
• March': Begin re- assessment process and appraisers field
'reviewing property data, sales and building permits
• April 5th : Second payment of tax bill due (previous assessment)
• June 30th : BOE complete
• July 1St : Begin new fiscal year
• October 5th : First payment of tax bill due (new January assessed value)
• October to December: Appraiser team finalizing re- assessment
• December: Post and certify the new assessment values
• December to January 1St : Proofing final values
1s
�•3
Real Estate Assessments
FY 2011 — 2012
• Reassessments decreased existing
properties -0.23%
-FY 2010 - 2011 0.11 %
• New construction will increase 0.40%
-FY 2010 - 2011 1.18%
• Total change overall is 0.17%
-FY 2010 - 2011 1.29%
17
History of Assessment
Increases for Roanoke
8.70%
7.71
7.21 °i
5.361/6 5.28%
4.41%
1.76%
1.29
0.17%
1999 2000 2011 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011
18
9
Proposed Zoning Ordinance
Amendments
for
Multiple Purpose Districts
Purpose
Provide analysis of design issues
and
Propose zoning changes to address these
issues in future development.
.1 _.1 �.
Comprehensive Plan
• Building location and design should be considered
important elements of the streetscape and should
be used to define the street corridor as a public
place.
• Buildings and trees should shape the City's image
rather than, asphalt and signs.
• Good design is not optional. The quality of the
physical environment — attractive streets,
buildings, parks, and open space — has a direct
impact on Roanoke's economy, the sustainability
of its neighborhoods...
Urban Design Principles
Streets defined by multistory buildings with shallow setbacks and front facades
oriented towards the primary street consisting of a front entrance and ample
window openings.
Parking, if provided, is generally limited in size and located to the rear or side of
the building.
A range of housing types, retail establishments, employment centers, public
space, educational facilities, civic institutions, and other destinations accessible by
a variety of transportation options for people of all ages, ability, and circumstance.
Background
Commercial building in the Melrose /Rugby Neighborhood
Concern by residents and leadership of the neighborhood
Memo (June)
Background
Staff response
Preliminary analysis
Potential tools to address
Analysis
Root issues:
Building location
Building Entrance location
Transparency location (windows &doors)
Orientation to frontage
Unique condition with three frontages
"Edge" condition — residential to commercial
Analysis
Current ordinance requires building to be pulled up to a
frontage. (in CN district)
Requires %transparency on certain facades
Requires entrance on principal facade
Works very well for interior lots with single frontage
Lots with multiple frontages - difficult to get predictable
results
11 Developer has flexibility
Building location: corner lots
Place building up at the
corner:
• Pull building up to the
busiest street
-and -
• Pull building up to the
intersecting street
• Civic space option is
always available.
Entrance location: corner lots
• Locate an entrance on the
frontage with the busiest
street (or at corner)
m Locate the entrance at the
grade of the adjacent
sidewalk or adjacent
ground level.
Transparency: Corner lots
Provide transparency on any
fagade of a building that
fronts on a street.
15% - 50% of fagade - How
much depends on district
and location on building
Parking
Building location regs will
define allowable areas for
parking
Locate parking behind
building lines .
Parking
• Encourage "street walls" — a low fence or wall
• Defines frontage
• Uses less room
• Option to the landscape strip
More Predictable Results
• Building located on or near Melrose Avenue frontage, away
from Orange Avenue and residential development
• Entrance located at sidewalk grade on Melrose Avenue; no
need for large ramp
• Building form likely not workable (elongated and elevated)
• Transparency provided on Melrose and 25th building fronts.
Economic Development Benefits
One of the most important factors influencing
locational decisions for new private sector
investment is the attractiveness or amenity
of a particular area...
Blakely & Leigh; Planning Local Economic Development
Economic Development
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United Way
of Roanoke Valley
United Way of Roanoke Valley
Strategic Direction
PREPARED FOR:
ROANOKE CITY COUNCIL
OCTOBER 6, 2011
87 years of service to the people
gmmy--)
United Way
of the Roanoke Valle of Roanoke Valley
Raising money
+ investing in quality programs
+ advocating for issues affecting people
+ mobilizing volunteers
Advancing the Common Good
right here at home
1
immm
The Evolving Role of United Way U iced a Valet'
Thes�Road to Greater Cornmunity�,,lmpaet
Agency Program Issue - focused Funding
Funding Funding
Support for Program accountability Leadership on key
agencies and collaboration issues
Mrftw-
. Ift-Olp
United Way
of Roanoke Valley
Catalyst:
Stimulus to change
2
Drivers causing us to strategically f MR
. �,
change our model? United Way
of Roanoke Valley
• Economic challenges causing more people to struggle.
• Annual campaign is holding steady however it is
inadequate to make up other cuts in funding.
• New ideas and innovation is required to improve lives
and strengthen our community.
• Changes are based on feedback from our stakeholder
surveys from 2010.
3
Our Mission
United"
of Roanoke Valley
United Way's Mission
To improve lives by mobilizing the caring power of people
in our community.
What does that mean?
Many organizations improve lives. But United Way is
different. Improving lives alone is not enough. We are
focused on improving lives and acting as a catalyst for
changing the system of care. This requires a community -
wide team effort to advance the common good.
What do we envision for UWRV?
0
United Way
Key Insight:
of Roanoke Valley
0
• 95 /o of current UWRV
funding goes to support
program
clients
�t ,:
a�
program
client
p s
8•ti`
s program e
clients
direct service programs.
Communitypogrs am clrien[
Although programs have
been effective at
clentsm
Issue a•2m
delivering individual -level
results, local community
prograIn
clients
^
m
indicators have not been
P6ents
improving.
program
geire f clients
fee e: program is ,
o j
clients
llwv
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What do we envision for UWRV?
Implication:
• Issues don't exist in a
vacuum but in a system!
Effective network of
programs
Partnerships
Messaging
Our understanding of
Public policy
systems dictates that a
Community involvement,
etc.
more effective approach
involves:
— addressing root
causes to local
conditions
— utilizing a variety of
change strategies
Our levers for
change
What do we envision for UWRV?
Initiatives facilitating this evolution:
• Increasing
organizational
capacity by
aligning internal
structure and
processes to
pursue impact
work
United Way .
of Roanoke Valley
Community
Issue
United Way
of Roanoke Valley
i�dhcP �a��,e
Technology IMPACT Development
GOALS
5 �pQ
Qa�io 'r FA
�s
1
Advancing the Common Good through ;'
Education Income and Health o away
� of R Rooanoke Valley
For United Way of Roanoke Valley's this now means:
• Convening and engaging people and institutions;
• Promoting and supporting research and data use;
• Engaging in public awareness, engagement;
• Advocacy for needed changes in policies; and
• Conducting strategic grant making
We need to invest in carrying out these roles
Not only money - time, relationships, expertise, etc.
R
Advancing the Common Good by EM
IN 01,
Investing in... offtanke
of Roanoke Valley
A
/Collaborations\
and Initiatives \
-------------------- - - - - --
Focus on
community
change
Prevention services
Basic human needs and crisis services
7
Leading and Supporting Initiatives•
United Way
of RoanokeValky
• 2007 - Smart Beginnings Greater Roanoke
• working with other early childhood partners
• improving quality and working with parents
• increasing awareness
• 2008 - FamilyWize prescription discount card
• Savings of over $800,000 this year to date
• Savings of over $4,000,000 since 2008
• 2010 -Safety Net Partnership
• working with basic needs providers
• data sharing among partners
• supporting one -stop shop for families needing help
Education Pilot Project at Hurt Park Immyn
. 41W1
United Way
of Roanoke Valley
The Opportunity:
• Increase parents' access to quality childcare
• Equip parents to help their children be prepared for and
succeed in school
• Engage volunteer mentors and tutors for children
• Connect families with support services that will help
children stay in school
• Increase public awareness on the value of education
0
s,
What will it look like for our United Way? omm
United Way
of Roanoke Valley
rresent
Program Funding
• Support variety of programs
• Limited success on
community issues
• Support collaborations
Over the last 5 years
I ne t-uture
Issue - focused Funding
• Support variety of programs
• Pilot projects to demonstrate
impact on community issues
• Lead or support collaborations
• United Way aligns efforts with
other funders
The Road 105.Greater Commtan ty.lrripact .
United Way
of Roanoke Valley
2007
2008
2009
2010
2011
• SBGR
• Refreshed set
• Streamlined
• SUW
-Online application
Partnership
of priorities
full application
investment
• Transition funding
Grant
. HMIS usage
• ARRA Grant
process
.Focus on
• Email
among shelters
writer
• Safety Net
alignment and
submission of
'FamilyWize
Project
Partnership
formed
threshold score
applications
Discovery
• HMIS usage
•
MOM Project
• Promise
Neighborhoods
among safety net
g y
• Increased
• SBGR
•EIH priorities
funding for
Grant
developed and
basic needs
approved
approved
• UW partners
join VSQI
4
ADVANCING THE COMMON GOOD THROUGH
EDUCATION, INCOME AND HEALTH
3 r 1 e-F ^9 N0.3
United Way
of Roanoke Valley
In June 2011, United Way of Roanoke Valley Board of Directors approved its new direction evolving our United
Way into an even more relevant and effective force to improve lives and strengthen the Roanoke Valley. The
process reaffirmed United Way's commitment to advancing the common good - creating opportunities for a
better life for everyone in the Roanoke Valley by focusing on Education, Income and Health.
Why is United Way focusing on Education, Income and Health?
Everyone deserves opportunities to have a good life: a quality education that leads to a stable job, enough
income to support a family through retirement, and good health.
That's why United Way's work is focused on the
building blocks for a good life:
• Education — Helping Children and Youth
Achieve Their Potential through
education
Income — Helping families and
individuals become financial stable and
independent
• Health — Helping individuals be healthy
productive members of the community
Advancing the common good is less about
helping one person at a time and more about
changing systems to help all of us. We are all
connected and interdependent. We all win when
a child succeeds in school, when families are
financially stable, when people are healthy.
How does United Way.plan to accomplish this?
United Way remains committed to its mission of improving lives by mobilizing the caring power of people in our
community. We will continue to make wise investments of resources to address the most important issues
facing our community and provide accountability for gifts made by our donors. This new direction allows us to
build on these traditional roles and assume a stronger role in convening and collaborating with other
stakeholders to address root causes, not just the symptoms of problems as recommended by our donors and
partners.
Broad -Based Program Funding
As United Way transitions to a new set of funding priorities based on
Education, Income and Health, our plan is to be more intentional in our choices
for creating change by making strategic investments in broad - programs that
align with the following priorities.
Education —To help children and youth achieve their potential through
education, United Way will support efforts that:
• Increase access to affordable, quality childcare;
• Increase public awareness and support for investing early;
• Equip students to read and comprehend by third grade;
• Connect students with help they need to stay in school; and
• Equip parents to help children be ready for and to succeed in school
Income — To help families become financial stable and independent, United Way will support efforts that:
• Provide access to employment and other opportunities;
• Increase the ability of people to manage personal finances effectively; and
• Help people in crisis and move them to self- sufficiency.
Health — To help individuals be healthy productive members of the community, United Way will support efforts
that:
Pursue and promote healthy living and lifestyle;
Provide access to affordable healthcare services; and
Provide crisis and intervention services needed for health and wellness.
As a catalyst for change, United Way of Roanoke Valley will leverage financial resources being invested in
these strategies by mobilizing the whole community to give, advocate and volunteer. It will take everyone in the
community working together to create the brighter future we want for our children, individuals and families.
Pilot Projects
Over the years, United Way has led and supported efforts designed to improve the overall network of care by
addressing underlying issues that impact people's lives. United Way will be building on these successes by
pursuing more of these focused opportunities in the future as part of our Education, Income and Health
priorities, in addition to our traditional program funding structure.
• Education pilot project at Hurt Park. Using our success with Smart Beginnings, we will work with partners
to expand access to quality childcare and after - school programs, connect children with support programs
and provide parent education and public engagement opportunities. We will expand this pilot to other areas
as resources permit.
• Safety Net Partnership. Working with programs providing shelter, crisis and emergency basic needs
services to create a more efficient system that better serves families in need through online data - sharing
and reporting.
• Financial Literacy efforts. Banking partners across the Valley are taking the lead on an effort to encourage
people to and increase people's overall ability to manage their finances effectively through coordinated
education efforts.
How can I support the goals for Education, Income and Health
in the Roanoke Valley?
The call to LIVE UNITED means being a part of the change that we want to
see in the Roanoke Valley. You can help to advance the common good
joining the work in one or more of these areas:
GIVE. Invest in the United Way Impact Fund to make a difference. The
United Way Impact Fund supports programs and initiatives aligned with the
goals for Education, Income and Health. Your gift to the United Way Impact
Fund works every day to ensure that every child has a quality education,
every family has a stable income, and all people enjoy good health. But to
continue our vital work, we need your support.
ADVOCATE. Lend your voice to the cause with a friend, neighbor or a
colleague. Be a champion by learning more about the issues impacting the
Roanoke Valley and sharing your knowledge of local resources with friends and neighbors in need!
VOLUNTEER. Give time to change lives. Join United Way and come together with friends, family, and
neighbors to show the power of Living United. Be the change you want to see in the world and sign up for a
volunteer project to make a difference in someone's life today.
To learn more about United Way's new direction to advance the common good and how you can join is growing
movement in the Roanoke Valley, visit us at www.uwrv.orci.
f
n
AVIS
VIRGINIA AMATEUR SPORTS, INC,
Virginia Amateur Sports, Inc.
711 C 5th Street, NE
Roanoke, Virginia 24016
(540) 343 -0987
FAX (540) 343 -7407
www.commonwealthgames.org
SPONSORS
October 6, 2011
TITLE
Coventry Health Care
PRESENTING
The Honorable Mayor David A. Bowers
y
ABC 13 WSET
Carillon clinic
Members of City Council
Kroger
City of Roanoke
City of Roanoke
City of Salem
Roanoke, Virginia 24011
Roanoke County
PREMIER
Dear Mayor Bowers and City Council Members,
Autotrader.com
Pepsi
Stellarone Bank
Thank you once again for giving me the opportunity to publicly say thank
Subway
Virginia Prosthetics
you for your ongoing support and commitment to Virginia Amateur Sports
and the Virginia Commonwealth Games, soon to be known as the Subway
GOLD MEDAL
Arby's
Commonwealth Games of Virginia. Due to your efforts and the other
Blue Ridge Copier
Valley governments, our 22 "d Anniversary was a success.
Jefferson College of Health Sciences_
K92
Mariner's Landing
p p Enclosed is a small report on the economic impact the Games had on the
Panes Bread
Play By Play
Roanoke Valley. The report also provides information on the
Roanoke Valley CVB
demographics of where the athletes traveled from to participate. Over the
SILVER MEDAL
past 22 years, approximately 190,000 athletes have competed in this
Chick -fil -A
First Team Auto Mall
event, known throughout Virginia as Virginia's Olympics.
Gander Mountain
HH Hunt
Holiday Inn - Tanglewood
Again, please accept my thank you for enhancing our ability to carry on
Lanford Brothers
our Tradition of Excellence; the Subway Commonwealth Games of
Lee Hartman & Sons
Magnets USA
Virginia.
McDonald's
Our Lady of the Valley
Professional Therapies
Sherwood Memorial Park
Sincerely,
Smith River Sports Complex
Virginia Amateur Sports
BRONZE MEDAL
3 Peaks
Adventures in Advertising
Appalachian Power Company
peter Lampman
Blue Ridge Independent Living Ctr
Dominion Lodging
President
Huntington Learning Center
Meridium
Mountain Springs Water
Roanoke Fruit & Produce
'
Roanoke Regional Parntersh'
2
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COVEN TRY®
GAMES
Of(If.
Vftgtrita
Sanctioned by the National Congress of State Games and recognized by the United States Olympic Committee
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VIRGINIA AMATEUR SPORTS, INC.
SPONSORS
TITLE
Coventry Health Care
PRESENTING
ABC 13 WSET
Carilion Clinic
Kroger
City of Roanoke
City of Salem
Roanoke County
PREMIER
Autotrader.com
Pepsi
StellarOne Bank
Subway
Virginia Prosthetics
-'';OLD MEDAL
Arby's
Blue Ridge Copier
Jefferson College of Health Sciences
K92
Mariner's Landing
Panera Bread
Play By Play
Roanoke Valley CVB
SILVER MEDAL
Chick -fil -A
First Team Auto Mall
Gander Mountain
HH Hunt
Holiday Inn - Tanglewood
Lanford Brothers
Lee Hartman & Sons
Magnets USA
McDonald's
Our Lady of the Valley
Professional Therapies
Sherwood Memorial Park
Smith River Sports Complex
BRONZE MEDAL
3 Peaks
Adventures in Advertising
Appalachian Power Company
Blue Ridge Independent Living Ctr
Dominion Lodging
Huntington Learning Center
Meridium
Mountain Springs Water
Roanoke Fruit & Produce
Roanoke Regional Parntersh
COVENTRY®
COMMONWEALTH
GAMES
Of �Uaginia
Tourism in Virginia
Virginia Amateur Sports, Inc.
711 C 5th Street, NE
Roanoke, Virginia 24016
(540) 343 -0987
FAX (540) 343 -7407
www.commonwealthgames.org
VIRGINIA AMATEUR SPORTS
2010 -2011 ECONOMIC IMPACT
Tourism is a $13 billion per year industry in Virginia
Tourism is a $1 million per day industry in the Roanoke Valley
Each dollar spent on tourism marketing returns $446 in tax revenues
Coventry Commonwealth Games of Virginia
1. Number of athletes that stayed overnight
2. Number of spectators that stayed overnight
(1:2 ratio)
3. Average length of stay
4. Estimated average daily expenditures
5. Estimated overnight expenditures
(1 +2x3x4)
6. Number of day athletes
7. Number of day spectators
(1:2 ratio)
8. Number of day volunteers
9. Estimated average daily expenditures
10. Estimated daily expenditures
(6 +7 +8 x 9)
11. Estimated total visitor expenditures
(10 +5)
TOTAL ECONOMIC IMPACT
3,948
7,896
1.84 days
$150
$3,268,944
2,667
5,334
1,200
$40
$368,040
$3,636,984
$3,636,984
Sanctioned by the National Congress of State Games and recognized by the United States Olympic Committee
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WHEREAS,
WHEREAS,
Office of the Mayor
,R
the success of any organization is contingent upon a workplace where
the administration encourages a workforce which serves, appreciates,
respects and values the variety of differences that exist in a shared
community;
the city administration formed a Diversity Advisory Council of
employees who have volunteered to develop and implement strategies
to embed inclusion in our culture and core values and who serve as
inclusion champions for the organization;
WHEREAS, the Council actively seeks to promote diversity as an integral part of
excellence; and to discourage discrimination based on race, ethnicity,
gender, age, socioeconomic status, and other factors which deny the
essential humanity of all people;
WHEREAS, the Diversity Advisory Council emphasizes the benefits of elevating
the performance of the organization by respecting, celebrating, and
embracing the collective mixture of differences and similarities of our
employees;
WHEREAS, our behaviors will demonstrate open communication, seeking
opportunities to learn, recognize and reward actions that promote
acceptance while suspending judgment; and a variety of diversity and
inclusion initiatives will be conducted which will highlight these
behaviors; and
WHEREAS, the Diversity Advisory Council will continue to promote a welcoming,
inclusive, and open work environment that delivers excellent service
and creates a more vibrant and inviting community.
NOW, THEREFORE, I, David A. Bowers, Mayor of the City of Roanoke, Virginia,
do hereby proclaim October 2011, throughout this great All- America City, as
DIVERSITYA RARENESS MONTH.
Given under our hands and the Seal of the City of Roanoke this sixth day of October
in the year two thousand a
ATTEyS�T..-
�l • �ery
Stephanie M. Moon
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
"- 215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011 -1536
Telephone: (540) 853 -2541
Fax: (540) 853 -1145
STEPHANIE M. MOON, MMC E -mail: clerk@roanokeva.gov
City Clerk
October 7, 2011
Jean Thurman, Secretary
Western Virginia Water Authority
601 S. Jefferson Street, Suite 200
Roanoke, Virginia 24011
Dear Ms. Thurman:
JONATHAN E. CRAFT
Deputy City Clerk
CECELIA T. WEBB
Assistant Deputy City Clerk
This is to advise you that Harvey Brookins has qualified as a City representative of the
Western Virginia Water Authority to fill the unexpired term of Robert Lawson, Jr., ending
June 30, 2012.
Sincerely,
Stephanie M. Moon, MMC
City Clerk
SMM:ctw
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to -wit:
I, Harvey D. Brookins, do solemnly swear that I will support the Constitution of
the United States of America and the Constitution of the Commonwealth of Virginia, and
that I will faithfully and impartially discharge and perform all the duties incumbent upon
me as a City representative of the Western Virginia Water Authority to fill the unexpired
term of Robert Lawson, Jr., ending June 30, 2012, according to the best of my ability.
So help me God.
9
n
HARVEY D. BROOKINS
The foregoing oath of office taken, sworn to, and subscribed before me by
Harvey D. Brookins this /Z day of 2011.
Brenda S. Hamilton, Clerk of the Circuit Court
BY Clerk
October 7, 2011
Kathryn Van Patten, Director
Court and Community Corrections
1627 East Main Street
Salem, Virginia 24153
Dear Ms. Van' Patten:
JONATHAN E. CRAFT
Deputy City Clerk
CECELIA T. WEBB
Assistant Deputy City Clerk
This is to advise that The Honorable Joseph Clark has qualified as a City
representative of the Court Community Corrections Program Regional
Community Criminal Justice Board to replace Judge Joseph Bounds for a term of
office ending June 30, 2014.
Sincerely,
I�v1. i4_ � . T4 &Y,-)
Stephanie M. Moon, MMC
City Clerk
SMM:ctw
CITY OF ROANOKE
sw ..
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011 -1536
-
Telephone: (540) 853 -2541
Fax: (540) 853 -1145
STEPHANIE M. MOON, MMC
E -mail: clerk@roanokeva.gov
City Clerk
October 7, 2011
Kathryn Van Patten, Director
Court and Community Corrections
1627 East Main Street
Salem, Virginia 24153
Dear Ms. Van' Patten:
JONATHAN E. CRAFT
Deputy City Clerk
CECELIA T. WEBB
Assistant Deputy City Clerk
This is to advise that The Honorable Joseph Clark has qualified as a City
representative of the Court Community Corrections Program Regional
Community Criminal Justice Board to replace Judge Joseph Bounds for a term of
office ending June 30, 2014.
Sincerely,
I�v1. i4_ � . T4 &Y,-)
Stephanie M. Moon, MMC
City Clerk
SMM:ctw
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to -wit:
I, Joseph Clarke, do solemnly swear that I will support the Constitution of the
United States of America and the Constitution of the Commonwealth of Virginia, and
that I will faithfully and impartially discharge and perform all the duties incumbent upon
me as a City representative of the Court Community Corrections Program Regional
Jd.Fh
Community Criminal Justice Board to replace Judge Bounds for a term ending June 30,
2014, according to the best of my ability. So help me God.
&1j�
J eph Clarke, Judge
The foregoing oath of office was taken, sworn to, and subscribed before me by Joseph
Clarke this _ L_ day of 2011.
Brenda S. Hamilton, Clerk of the Circuit Court
� f
° CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011 -1536
Telephone: (540) 853 -2541
Fax: '(540) 853 -1145
STEPHANIE M. MOON, MMC E -mail: clerk@roanokeva.gov JONATHAN E. CRAFT
City Clerk Deputy City Clerk
CECELIA T. WEBB
Assistant Deputy City Clerk
October 7, 2011
Melissa Murray, Secretary
Roanoke Arts Commission
Roanoke, Virginia
Dear Ms. Murray:
This is to advise you that Charlene Graves has qualified as a member of the Roanoke Arts
Commission, for a three -year term of office ending June 30, 2014.
Sincerely,
Stephanie M. Moon, MMC
City Clerk
SMM:ctw
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to -wit:
I, Charlene Graves, do solemnly swear that I will support the Constitution of the
United States of America and the Constitution of the Commonwealth of Virginia, and
that I will faithfully and impartially discharge and perform all the duties incumbent upon
me as a member of the Roanoke Arts Commission for a three -year term of office ending
June 30, 2014, according to the best of my ability. So help me God.
LL_
CHARLENE GRAVES
The foregoing oath of office was taken, sworn to, and subscribed before me by
Charlene Graves this day of 2011.
Brenda S. Hamilton, Clerk of the Circuit Court
�.
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011 -1536
Telephone: (540) 853 -2541
Fax: (540) 853 -1145
STEPHANIE M. MOON, MMC
E -mail: clerk@roanokeva.gov JONATHAN E. CRAFT
City Clerk
Deputy City Clerk
CECELIA T. WEBB
Assistant Deputy City Clerk
October 7, 2011
Robyn Schon, General Manager
Roanoke Civic Center
Roanoke, Virginia
Dear Ms. Schon:
This is to advise you that Landon Howard has qualified as a member of the Roanoke Civic
Center Commission for a three -year term of office commencing October 1, 2011 and
ending September 30, 2014.
Sincerely,
Stephanie M. Moon, MMC
City Clerk
SMM:ctw
nc: June Woodward, Secretary, Roanoke Civic Center Commission
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to -wit:
I, Landon C. Howard, do solemnly swear that I will support the Constitution of the
United States of America and the Constitution of the Commonwealth of Virginia, and that
will faithfully and impartially discharge and perform all the duties incumbent upon me as a
member of the Roanoke Civic Center Commission for a three -year term of office
commencing October 1, 2011 and ending September 30, 2014, according to the best of
my ability. So help me God.
Landon C. Howard
The foregoing oath f office was to en, sworn to, and subscribed before me by Landon C.
Howard this q day of 2011.
Brenda S. Hamilton, Clerk of the Circ it Court
By ,Clerk
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 6th day of October, 2011.
No. 39222 - 100611.
A RESOLUTION authorizing the waiver of the City's sovereign immunity in connection
with the City's use of the parking garage located at 6 Riverside Parking Garage owned by Carilion
Property Management ( "Carilion "), and authorizing execution of an agreement with Carilion in
connection with such use of their parking garage.
BE IT RESOLVED by the Council of the City of Roanoke as follows:
1. Council hereby waives its sovereign immunity with regard to the City's use of the
parking garage for an event to be held from October 21, to October 23, 2011, as set forth in the City
Manager's letter to Council dated October 6, 2011.
2. The City Manager is hereby authorized to execute, for and on behalf of the City, upon
form approved by the City Attorney, an agreement relating to the City's use of the parking garage
owned by Carilion.
KAmeasures \R- Carilion Soverign Immunity - parking at outdoor event.doc
ATTEST:
City Clerk.
of F't0
CITY COUNCIL AGENDA REPORT
To: Honorable Mayor and Members of City Council
Meeting: October 6, 2011
Subject: Agreement Requiring City to Indemnify and Hold Harmless Carillon
Property Management
Background:
The City of Roanoke is sponsoring the Roanoke Outdoor Circus from
October 21, 2011, 6:00 p.m. until Sunday, October 23, 2011, 5:00 p.m. This is
a new annual event to encourage healthy, active outdoor recreation. By
combining the things outdoor enthusiasts love - camping, music, gear, races
and demos, the Roanoke Outdoor Circus is a celebration of everything
outdoors. While various events and races will take place throughout the region,
Rivers Edge Sports Complex North (Reserve Avenue) will serve as the festival
headquarters and as the location of the Big Top and Three Rings. There will be
something to keep the citizens of all ages and interests engaged and
entertained.
In order to have adequate parking for this event at Rivers Edge Sports Complex,
Carilion Property Management, owner of 6 Riverside Parking Garage, is willing
to make its facility available, provided that the City executes an Agreement
indemnifying and holding the owner harmless and defending it in the event the
owner incurs any damages, or anything is damaged during the City's use of the
premises. An indemnification and hold harmless provision constitutes a waiver
of the City's sovereign immunity, and any contract containing such a provision
must be authorized by City Council. The City has requested that Carilion
Property Management delete this provision; however, it has declined to do so.
Attached is a- resolution which authorizes City Council to waive the City's
sovereign immunity for this purpose and to authorize the City Manager to enter
into an Agreement, such Agreement to be approved as to form by the City
Attorney.
Considerations:
This Agreement would require the City of Roanoke to waive its sovereign
immunity during the time the 6 Riverside Parking Garage is used for the
Roanoke Outdoor Circus event at Rivers Edge Sports Complex.
Recommended Action:
Adopt the attached resolution and authorize the City Manager to execute the
Agreement; such Agreement to be approved as to form by the City Attorney.
- -- --------------- - - - --
Christopher P. Morrill
City Manager
Distribution: Council Appointed Officers
Brian Townsend, Assistant City Manager for Community Development
Steven Buschor, Director of Parks and Recreation
N
CARILION PROPERTY MANAGEMENT
HOLD HARMLESS AGREEMENT
Carilion Property Management agrees to allow the City of Roanoke use of the 6
Riverside Parking Garage for parking of patrons attending The Roanoke
Outdoor Circus starting Friday, October 21, 2011 at 6p.m. until Sunday,
October 23, 2011 at 5p. m.
This agreement may be rescinded or amended at any time by Carilion Property
Management.
The City of Roanoke agrees to indemnify and hold harmless Carilion Health
System and all its affiliated companies, including Carilion Property Management,
from any and all liabilities arising out of the use of the said parking garage. They
also agree to leave the parking garage in the same manner, as before occupancy
and if need arises to have parking garage cleaned due to their use, they will be
responsible for this cost. Security services will also be provided at these
locations during the event.
Carilion representative:
Title:
Date:
City of Roanoke:
Title:
Date:
�C
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 6th day of October, 2011.
No. 392237 100611.
A RESOLUTION accepting the Virginia Department of Transportation's (VDOT) award of
Transportation Revenue Sharing Program Funds to the City in the total amount of $2,259,096.00, to
be allocated among two projects; authorizing the City Manager to execute a VDOT Standard Project
Administration Agreement for the 9th Street Bridge Repair/Replacement Project in connection with
the $1,000,000.00 of VDOT funds allocated to that Project; authorizing the City Manager to take
such further actions and execute such further documents as may be necessary to obtain, accept,
implement, administer, and use such funds for the 9th Street Bridge Repair/Replacement Project;
approving and confirming a VDOT Agreement dated December 22, 2010, in connection with the
second Project, the Old Mountain Road Bridge Replacement Project, including the appropriation of
funds previously received from VDOT and additional funds to be received from VDOT, as referred
to in the City Manager's Report dated October 6, 2011, to this Council; and authorizing the City
Manager to take such further actions and execute such further documents with regard to such Proj ect
as may be necessary to obtain, implement, administer, and use such funds for that Project.
BE IT RESOLVED by the Council of the City of Roanoke that:
The City of Roanoke hereby accepts the VDOT award of Transportation Revenue
Sharing Program Funds in the total amount of $2,259,096.00 to be provided in equal amounts by
VDOT over the FY 12 and FY 13 time period, with the City providing local matching funds in the
1
total amount of $2,259,096.00, with such funds to be allocated among the two Projects referred to
above, all as more fully set forth in the City Manager's Report dated October 6, 2011, to this
Council.
2. The City Manager is hereby authorized to execute a VDOT Standard Project
Administration Agreement substantially similar to the one attached to the above City Manager's
Report to this Council for the 9th Street Bridge Repair /Replacement Project in connection with the
$1,000,000.00 of VDOT funds, together with the required $1,000,000.00 in City matching funds,
allocated to such Project. Such Agreement shall be approved as to form by the City Attorney.
3. The City Manager is hereby authorized to take such further actions and execute such
further documents as may be necessary to obtain, accept, implement, administer, and use such funds
in the amount of $1,000,000.00 from VDOT, together with $1,000,000.00 in City matching funds,
for the 9th Street Bridge Repair/Replacement Project, with any such documents to be approved as to
form by the City Attorney.
4. In connection with the VDOT Revenue Sharing Program Funds allocated to the Old
Mountain Road Bridge Replacement Project, as referred to in the City Manager's Report mentioned
above, City Council hereby approves and confirms the VDOT Agreement dated December 22, 2010,
together with the revised Appendix A to such Agreement that was signed by VDOT on August 31,
2011, and which increases the amount of VDOT Revenue Sharing Program Funds available for such
Proj ect by $1,259,096.00, with a required local match from the City in the amount of $1,259,096.00.
Council also approves and confirms the acceptance of the prior VDOT Revenue Sharing Funds in the
amount of $460,904.00, with a required City match of $460,904.00, as provided for by the December
22, 2010, VDOT Agreement.
9
8
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 6th day of October, 2011.
No. 39224-100611.
AN ORDINANCE to appropriate funding from the Virginia Department of
Transportation Revenue Sharing Program to the 9th Street SE Over Roanoke River Bridge
Renovation project and the Old Mountain Road Bridge Renovation project, amending and
reordaining certain sections of the 2011 -2012 Capital Projects Fund Appropriations and
dispensing with the second reading by title of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that the following
sections of the 2011 -2012 Capital Projects Fund Appropriations be, and the same are
hereby, amended and reordained to read and provide as follows:
Appropriations
Appropriated from State Grant Funds 08- 530 - 9525 -9007 $ 1,000,000
Appropriated from State Grant Funds 08- 530 - 9529 -9007 1,720,000
Revenues
VDOT — 9th Street Bridge Renovation 08- 530 - 9525 -9526 1,000,000
VDOT - Old Mountain Road 08- 530 - 9529 -9529 1,720,000
Bridge Renovation
Pursuant to the provisions of Section 12 of the City Charter, the second reading
of this ordinance by title is hereby dispensed with.
ATTEST:
o u�
A City Clerk.
- O
v COUNCIL CITY AGENDA •
Nc
3$;
To: Honorable Mayor and Members of City Council
Meeting: October 6, 2011
Subject: VDOT Revenue Sharing Program Award- Authorization for a New VDOT
Agreement - Amendment to VDOT Agreement Dated December 22, 2010
- Appropriation of Funds
Background:
For FYI 1, the Virginia Department of Transportation's (VDOT) Commonwealth of
Transportation Board awarded the City $460,904.00 as part of the State's Revenue
Sharing Program, which also required a local match from the City in the amount of
$460,904.00.. In accordance with that award, the City entered into an Agreement with
VDOT dated December 22, 2010, (copy attached) for the Route 605 (Old Mountain Road)
over Tinker Creek - Bridge Replacement Project (Old Mountain Road Bridge
Replacement).
By Resolution number 39094-041811, City Council authorized the City Manager to
submit an application to VDOT for further funds from VDOT's Transportation Revenue
Sharing Program in the total amount of $2,259,096.00, which requires a City match in
cash and /or bond funds of $2,259,096.00. Such funds are to be allocated for the
existing Old Mountain Road Bridge Replacement Project and for a new project called the
9th. Street Bridge over the Roanoke River - Repair /Superstructure Replacement Project
(9th Street Bridge Repair /Replacement). City staff has been notified that VDOT has
awarded the City a total of $2,259,096.00, for fiscal years 2012 and 2013, with the City
providing a local match in cash and /or bond funds in the amount of $2,259,096.00.
Such funds will be allocated among the two Projects as set forth below.
Considerations:
(A) 9- STREET BRIDGE REPAIR /REPLACEMENT PROJECT. In accordance with the above
award, VDOT has provided the City with a VDOT Standard Project Administration
Agreement, attached to this report, for providing $1,000,000.00 (consisting of
$500,000.00 for FYI and $500,000.00 for FYI 3) of the VDOT Revenue Sharing
Funds for the 9th Street Bridge Repair /Replacement Project, VDOT Project No.
0000- 128 -Rl 8, UPC 101268. Such Agreement requires a local match from the City
of $1,000,000.00 in cash and /or bond funds. The Project is currently in the
planning /design stage with an anticipated bid date-of the summer of 2013. The
$1,000,000.00 in the required local matching funds is in the capital project
account, 08- 530 -9525 - 9th Street SE over Roanoke River Bridge Renovation. City
Council action is necessary to accept the $1,000,000.00 in VDOT Revenue Sharing
Program Funds, to authorize the City Manager to sign the attached VDOT
Standard Project Administration Agreement, and to take such further actions and
execute such further documents that may be necessary to obtain, accept,
implement, administer, and use such funds for the 9th Street Bridge
Repair /Replacement Project, with any such documents to be approved as to form
by the City Attorney.
(B) ROUTE 605 (OLD MOUNTAIN ROAD) OVER TINKER CREEK - BRIDGE REPLACEMENT
PROJECT (OLD MOUNTAIN ROAD BRIDGE REPLACEMENT PROJECT).
As mentioned above, VDOT awarded the City $460,904.00 in fiscal year 2011
VDOT Revenue Sharing Funds for the Old Mountain Road Bridge Replacement
Project, VDOT Project No. 0605 - 128 -R16, UPC 98218, with a match of
$460,904.00 from the City in cash and /or bond funds. VDOT also awarded an
additional $1,259,096.00 (consisting of $629,548.00 for FY12 and $629,548.00
for FY13) in VDOT Revenue Sharing Funds to the City for this Project.
Accordingly, the Standard Project Administration Agreement dated December 22,
2010, needs to be amended in order to reflect a Revised Appendix A, which
shows the total amount of funds to be provided by VDOT for this Project along
with the total matching funds due from the City for the Project. Furthermore, in
addition to the above funds, by Budget Ordinance No. 39130-060611, adopted by
Council on June 6, 2011, the amount of $61,250.00 was transferred from the
City's sidewalk maintenance City -wide fund to the Old Mountain Road Bridge
Renovations /Replacement Fund. This $61,250.00 was part of a VDOT Revenue
Sharing award to the City for the sidewalk maintenance funds and also requires a
City match of $61,251.00. Accordingly, the total amount of funds to be provided
by VDOT under VDOT's Revenue Sharing Program are set forth in the Revised
Appendix A, dated August 31, 2011, which has been previously signed by the City
and by VDOT and consists of the following amounts:
FY06 funds - $61,250.00 from VDOT - with a $61,251.00 local
match from the City.
2. FYI 1 funds - $460,904.00 from VDOT
match from the City.
3. FYI funds - $629,548.00 from VDOT
match from the City.
4. FYI funds - $629,548.00 from VDOT
match from the City.
- with a $460,904.00 local
-with a $629,548.00 local
- with a $629,548.00 local
Total amount of funds to be provided by VDOT - $1,781,250.00
Total amount of local match from the City - $1,781,251.00.
Total of all funds for this Project - $3,562,501.00.
This Project is currently in the planning /design stage with an anticipated bid date
of summer 2012. The $1,781,251 in the required local matching funds is in the
capital project account, 08- 530 -9529 - Old Mountain Road Bridge Renovation.
City Council action is needed to accept the award of additional VDOT Revenue
Sharing Program Funds. Council also needs to approve and confirm the VDOT
Agreement dated December 22, 2010, together with the Revised Appendix A
dated August 31, 2011, and to authorize the City Manager to take such further
actions and execute such further documents as may be necessary to obtain,
accept, implement, administer, and use such VDOT funds for this Project, with
any such documents to be approved as to form by the City Attorney.
Recommended Action:
Accept VDOT's award of Transportation Revenue Sharing Program Funds in the total
amount of $2,259,096.00 as set forth above, which will be allocated among the two
Projects referred to above, with the City providing local matching funds in the amount of
$2,259,096.00.
Authorize the City Manager to execute a VDOT Standard Project Administration
Agreement substantially similar to the one attached to this City Manager's Report dated
October 6, 2011, to this Council for the 9`h Street Bridge Repair /Replacement Project in
connection with the $1,000,000.00 of VDOT funds allocated to this Project., Such
Agreement shall be in a form approved by the City Attorney.
Authorize the City Manager to take such further actions and execute such further
documents as may be necessary to obtain, accept, implement, administer, and use such
funds in the amount of $1,000,000.00 from VDOT, together with $1,000,000.00 in City
matching funds, for the 9`h Street Bridge Repair /Replacement Project.
With regard to the VDOT Revenue Sharing Program funds allocated to the Old Mountain
Road Bridge Replacement Project as set forth above in this City Manager's Report dated
October 6, 2011, to this Council, approve and confirm the VDOT Agreement dated
December 22, 2010, together with the Revised Appendix A to such Agreement dated
August 31, 2011, to such Agreement and to authorize the City Manager to take such
further actions and execute such further documents with regard to such Project as may
be necessary to obtain, accept, implement, administer, and use such funds for such
Project, with any such documents to be approved as to form by the City Attorney.
Adopt the accompanying Budget Ordinance to:
(a) Establish a revenue estimate in the amount of $1,000,000.00 for the 9`
Street Bridge Repair /Replacement Project and to appropriate funding in the
same amount in account no. 08- 530 - 9525 -9007 -9`h Street SE over Roanoke
River Bridge Renovation.
(b) Appropriate the FYI funds from VDOT in the amount of $460,904.00
relating to the December 22, 2010, VDOT Agreement referred to in the
above City Manager's Report.
(c) Increase the revenue estimate in account no. 08- 530 - 9529 -9529 - VDOT -
Old Mountain Road Bridge Replacement, by $1,720,000.00 (such amount
being exclusive of the $61,250.00 from VDOT which has already been
appropriated by Budget Ordinance No. 39130-060611) for the Old
Mountain Road Bridge Replacement Project and to appropriate funding in
the same amount in account no. 08- 530 - 9529 -9007 - Old Mountain Road
Bridge Renovation.
-- --------------- - - - --
Christopher P. Morrill
City Manager
Distribution: Council Appointed Officers
Sherman M. Stovall, Assistant City Manager for Operations
Philip C. Schirmer, P.E., L.S., City Engineer
3
STANDARD PROJECT ADMINISTRATION AGREEMENT
State -aid Projects
Project Number
UPC
Local Government
U000- 128 -R18
101268
City of Roanoke
THIS AGREEMENT, made and executed in triplicate this day of ,
2011, by and between the City of Roanoke, Virginia, hereinafter referred to as the
LOCALITY and the Commonwealth of Virginia, Department of Transportation, hereinafter
referred to as the DEPARTMENT.
WHEREAS, the LOCALITY has expressed its desire to administer the work described
in Appendix A, and such work for each improvement shown is hereinafter referred to as the
Project; and
WHEREAS, the funds shown in Appendix A have been allocated to finance the
Project(s) and the funding currently allocated or proposed for the project(s) does not include
Federal -aid Highway funds; and
WHEREAS, both parties have concurred in the LOCALITY's administration of the
phase(s) of work for the respective Project(s) listed in Appendix A in accordance with
applicable federal, state and local laws and regulations.
NOW THEREFORE, in consideration of the mutual premises contained herein, the
parties hereto agree as follows:
The LOCALITY shall:
a. Be responsible for all activities necessary to complete the noted phase(s) of each
Project shown in Appendix A, except for activities, decisions, and approvals which
are the responsibility of the DEPARTMENT, as required by federal or state laws and
regulations or as otherwise agreed to, in writing, between the parties.
b. Receive prior written authorization from the DEPARTMENT to proceed with the
project.
c. Administer the project(s) in accordance with guidelines applicable to Locally
Administered Projects as published by the DEPARTMENT.
d. Provide certification by a LOCALITY official of compliance with applicable laws
and regulations on the State Certification Form for State Funded Projects or in
another manner as prescribed by the DEPARTMENT.
e. Maintain accurate and complete records of each Project's development of all
expenditures and make such information available for inspection or auditing by the
DEPARTMENT. Records and documentation for items for which reimbursement
will be requested shall be maintained for not less than three (3) years following
acceptance of the final voucher on each Project.
OAG Approved 12117 /2010
City of Roanoke
UPC 101268
f. No more frequently than monthly, submit invoices with supporting documentation to
the DEPARTMENT in the form prescribed by the DEPARTMENT. The supporting
documentation shall include copies of related vendor- invoices paid by the
LOCALITY and also include an up -to -date project summary and schedule tracking
payment requests and adjustments.
g. Reimburse the DEPARTMENT all Project expenses incurred by the DEPARTMENT
if due to action or inaction solely by the LOCALITY the project becomes ineligible
for state reimbursement, or in the event the reimbursement provisions of Section
33.1 -44 or Section 33.1 -70.01 of the Code of Virginia, 1950, as amended, or other
applicable provisions of state law or regulations require such reimbursement.
h. On Projects that the LOCALITY is providing the required match to state funds, pay
the DEPARTMENT the LOCALITY's match for eligible Project expenses incurred
by the DEPARTMENT in the performance of activities set forth in paragraph 2.a.
i. Administer the Project in accordance with all applicable federal, state, and local laws
and regulations. Failure to fulfill legal obligations associated with the project may
result in forfeiture of state -aid reimbursements
j. If legal services other than that provided by staff counsel are required in connection
with condemnation'proceedings associated with the acquisition of Right -of -Way, the
LOCALITY will consult the DEPARTMENT to obtain an attorney from the list of
outside counsel approved by the Office of the Attorney General. Costs associated
with outside counsel services shall be reimbursable expenses of the project.
k. For Projects on facilities not maintained by the DEPARTMENT, provide, or have
others provide, maintenance of the Project upon completion, unless otherwise agreed
to by the DEPARTMENT.
2. The DEPARTMENT shall:
a. Perform any actions and provide any decisions and approvals which are the
responsibility of the DEPARTMENT, as required by federal or state Iaws and
regulations or as otherwise agreed to, in writing, between the parties.
b. Upon receipt of the LOCALITY's invoices pursuant to paragraph Lf, reimburse the
LOCALITY the cost of eligible Project expenses, as described in Appendix A. Such
reimbursements shall be payable by the DEPARTMENT within 30 days of an
acceptable submission by the LOCALITY.
c. If appropriate, submit invoices to the LOCALITY for the LOCALITY's share of
eligible project expenses incurred by the DEPARTMENT in the performance of
activities pursuant to paragraph 2.a.
d. Audit the LOCALITY's Project records and documentation as may be required to
verify LOCALITY compliance with applicable laws and regulations.
OAG Approved 12/1712010 2
City of Roanoke
UPC 101268
e. Make available to the LOCALITY guidelines to assist the parties in carrying out
responsibilities under this Agreement.
3. Appendix A identifies the funding sources for the project, phases of work to be
administered by the LOCALITY, and additional project - specific requirements agreed to
by the parties. There may be additional elements that, once identified, shall be addressed
by the parties hereto in writing, which may require an amendment to this Agreement.
4. If designated by the DEPARTMENT, the LOCALITY is authorized to act as the
DEPARTMENT's agent for the purpose of conducting survey work pursuant to Section
33.1 -94 of the Code of Virginia, 1950, as amended.
5. Nothing in this Agreement shall obligate the parties hereto to expend or provide any
funds in excess of funds agreed upon in this Agreement or as shall have been included in
an annual or other lawful appropriation. In the event the cost of a Project is anticipated to
exceed the allocation shown 'for such respective Project on Appendix A, both parties
agree to cooperate in providing additional funding for the Project or to terminate the
Project before its cost exceeds the allocated amount, however the DEPARTMENT and
the LOCALITY shall not be obligated to provide additional funds beyond those
appropriated pursuant to an annual or other lawful appropriation.
6. Nothing in this agreement shall be construed as a waiver of the LOCALITY's or the
Commonwealth of Virginia's sovereign immunity.
7. The Parties mutually agree and acknowledge, in entering this Agreement, that the
individuals acting on behalf of the Parties are acting within the scope of their official
authority and the Parties agree that neither Party will bring a suit or assert a claim against
any official, officer, or employee of either party, in their individual or personal capacity
for a breach or violation of the terms of this Agreement or to otherwise enforce the terms
and conditions of this Agreement The foregoing notwithstanding, nothing in this
subparagraph shall prevent the enforcement of the terms and conditions of this
Agreement by or against either Party in a competent court of law.
8. The Parties mutually agree that no provision of this Agreement shall create in the public,
or in any person or entity other than parties, rights as a third party beneficiary hereunder,
or authorize any person or entity, not a party hereto, to maintain any action for, without
limitation, personal injury, property damage,.breach of contract, or return of money, or
property, deposit(s), cancellation or forfeiture of bonds, financial instruments, pursuant to
the terms of this of this Agreement or otherwise. Notwithstanding any other provision of
this Agreement to the contrary, unless otherwise provided, the Parties agree that the
LOCALITY or the DEPARTMENT shall not be bound by any agreements between the
either party and other persons or entities concerning any matter which is the subject of
this Agreement, unless and until the LOCALITY or the DEPARTMENT has, in writing,
receive a true copy of such agreement(s) and has affirmatively agreed, in writing, to be
bound by such Agreement.
OAG Approved 12/1712010
City of Roanoke
UPC 101268
9. This agreement may be terminated by either party upon 30 days advance written notice.
Eligible Project expenses incurred through the date of termination shall be reimbursed in
accordance with paragraphs Lt Lg, and 2.b, subject to the limitations established in this
Agreement and Appendix A. Upon termination and unless otherwise agreed to, the
DEPARTMENT shall retain ownership of plans, specifications, and right of way for
which state funds have been provided, unless all state funds provided for the Project have
been reimbursed to the DEPARTMENT by the LOCALITY, in which case the
LOCALITY will have ownership of the plans, specifications, and right of way.
THE LOCALITY and DEPARTMENT acknowledge and agree that this Agreement has
been prepared jointly by the parties and shall be construed simply and in accordance with its fair
meaning and not strictly for or against any party.
THE LOCALITY and the DEPARTMENT further agree that should Federal -aid
Highway funds be added to the project, this agreement is no longer applicable and shall be
terminated. The LOCALITY and the DEPARTMENT mutually agree that they shall then enter
into a Standard Project Administration Agreement for Federal -aid Projects.
THIS AGREEMENT, when'properly executed, shall be binding upon both parties, their
successors, and assigns.
THIS AGREEMENT may be modified in writing by mutual agreement of both parties.
The remainder of this page is BLANK
OAG Approved 12/17/2010 4
City of Roanoke
UPC 101268
IN WITNESS WHEREOF, each party hereto has caused this Agreement to be executed
as of the day, month, and year first herein written.
CITY OF ROANOKE, VIRGINIA:
Typed or printed name of signatory
Title
Date
Signature of Witness Date
NOTE: The official signing for the LOCALITY must attach a certified copy of his or her
authority to execute this agreement.
COMMONWEALTH OF VIRGINIA, DEPARTMENT OF TRANSPORTATION:
Commissioner of Highways Date
Commonwealth of Virginia
Department of Transportation
Signature of Witness Date
Attachment
Appendix A — UPC 101268
OAG Approved 12/17/2010 5
State Aid Appendix A
Project Number: 0000- 128 -R18 UPC: 101268 Localitv: ON of Roanoke
�: G . •., .: �..M. Protect Narratlxe ..
Scope: 9th Street Bridge Repair /Replacement
From:
To:
Locality Project Manager Contact info: Jay Witt, PE; 540- 853 -2734
Department Project Coordinator Contact Info: Anthony Ford, PE; 540 - 378 -5040
o" ecf Costs and :Relmburs_
a ,: nE ... _.
Phase
Estimated Project Costs
Estimated Eligible Project
Costs
Estimated Eligible VDOT
Project Expenses
Estimated Reimbursement
to Locality
Preliminary Engineering
$150,000
$150,000
$1,000
$74,000
Right of Way 8, Utilities
$0
$0
$0
$0
Construction
$1,850,000
$1,850,000
$1,000
$924,000
otal Estimated Cost
$2,000,0001 $2,000,000
$2,000
$998,000
Total Maximum Reimbursement / Payment by Locality to VDOT
Total Maximum Reimbursement by VDOT to Locality
II: ; � . " �: � .: Proaram� and' e' miwi= f` SnprificFiinriiiin :Rarii�inwsan4c ° " `- _ ° II
• This project shall be administered in accordance with VDOT's Locally Administered Projects Manual
• This project is a Revenue Sharing project and must follow the procedures set forth in the Revenue Sharing Guidelines.
This project shall be constructed and maintained in acordance with VDOT's Urban Manual.
• The City of Roanoke will be responsible for maintenance and operation once this project has been completed.
• This is a limited fund source project. All costs exceeding available Revenue Sharing Funds will be home 100% by the Locality.
• Estimated eligible VDOT expenses are based on VDOT processing SERP (if applicable) and inspection. Any additional assistance
necessary may result in additional VDOT charges to the project.
• VDOT will reimburse locality 50% of eligible costs up to Maximum Reimbursement Amount, less any VDOT expenditures.
• In accordance with §33.1 -23.05 of the Code of Virginia, this project must be initiated and at least a portion of the funds expended by
June 14, 2014 or the project may be subject to de- allocation.
• Revenue Sharing Funds above consist of the following Fiscal Years.
o FY12 Funds - $1,000,000 ($500,000 locality and $500,000 VDOT)
o FY13 Funds - $100,000 ($500,000 locality and $500,000 VDOT)
This attachment is certified and made an official attachment to this document by the parties to this agreement
Authorized Locality Official and date
Authorized VDOT Official
Recommendation and Date
Typed or printed name of person signing Typed or printed name of person signing
A
B
C
D
E
Revenue Sharing State
Matching Funds
Revenue Sharing Local
Matching Funds
Locality Funds
@ 100%
<fund source D>
Aggregate Allocations
$1,000,000
$1,000,000
$0
$2,000,000
II: ; � . " �: � .: Proaram� and' e' miwi= f` SnprificFiinriiiin :Rarii�inwsan4c ° " `- _ ° II
• This project shall be administered in accordance with VDOT's Locally Administered Projects Manual
• This project is a Revenue Sharing project and must follow the procedures set forth in the Revenue Sharing Guidelines.
This project shall be constructed and maintained in acordance with VDOT's Urban Manual.
• The City of Roanoke will be responsible for maintenance and operation once this project has been completed.
• This is a limited fund source project. All costs exceeding available Revenue Sharing Funds will be home 100% by the Locality.
• Estimated eligible VDOT expenses are based on VDOT processing SERP (if applicable) and inspection. Any additional assistance
necessary may result in additional VDOT charges to the project.
• VDOT will reimburse locality 50% of eligible costs up to Maximum Reimbursement Amount, less any VDOT expenditures.
• In accordance with §33.1 -23.05 of the Code of Virginia, this project must be initiated and at least a portion of the funds expended by
June 14, 2014 or the project may be subject to de- allocation.
• Revenue Sharing Funds above consist of the following Fiscal Years.
o FY12 Funds - $1,000,000 ($500,000 locality and $500,000 VDOT)
o FY13 Funds - $100,000 ($500,000 locality and $500,000 VDOT)
This attachment is certified and made an official attachment to this document by the parties to this agreement
Authorized Locality Official and date
Authorized VDOT Official
Recommendation and Date
Typed or printed name of person signing Typed or printed name of person signing
STANDARD PROJECT ADMINISTRATION AGREEMENT
State -aid Projects
Project Number
I UPC
I Local Government
0605- 128 -R16
1 98218 --r-City
of Roanoke
THIS AGREEMENT, made and executed in triplicate this day of
2010, by and between the City of Roanoke, Virginia, hereinafter referred to as the LOCALITY and
the Commonwealth of Virginia, Department of Transportation, hereinafter referred to as the
DEPARTMENT.
WHEREAS, the LOCALITY has expressed its desire to administer the work described in
Appendix A, and such work for each improvement shown is hereinafter referred to as the Project;
and
WHEREAS, the funds shown in Appendix A have been allocated to finance the Project(s)
and the funding currently allocated or proposed for the project(s) does not include Federal -aid
Highway funds; and
WHEREAS, both parties have concurred in the LOCALITY's administration of the
phase(s) of work for the respective Project(s) listed in Appendix A in accordance with applicable
federal, state and local laws and regulations.
NOW THEREFORE, in consideration of the mutual premises contained herein, the parties
hereto agree as follows:
1. The LOCALITY shall:
a. Be responsible for all activities necessary to complete the noted phase(s) of each Project
shown in Appendix A, except for activities, decisions, and approvals which are the
responsibility of the DEPARTMENT, as required by federal or state laws and regulations
or as otherwise agreed to, in writing, between the parties.
b. Receive prior written authorization from the DEPARTMENT to proceed with the project.
c. Administer the project(s) in accordance with guidelines applicable to Locally
Administered Projects as published by the DEPARTMENT.
d. Provide certification by a LOCALITY official of compliance with applicable laws and
regulations on the State Certification Form for State Funded Projects or in another
manner as prescribed by the DEPARTMENT.
e. Maintain accurate and complete records of each Project's development of all expenditures
and make such information available for inspection or auditing by the DEPARTMENT.
Records and documentation for items for which reimbursement will be requested shall be
maintained for not less than three (3) years following acceptance of the final voucher on
each Project.
OAG Approved 5/24/2010
\ City of Roanoke
UPC 98218
f. No more frequently than'monthly, submit invoices with supporting documentation to
the DEPARTMENT in the form prescribed by the DEPARTMENT. The supporting
documentation shall include copies of related vendor invoices paid by the
LOCALITY and also include an up -to -date project summary and schedule tracking
payment requests and adjustments.
g. Reimburse the DEPARTMENT all Project expenses incurred by the DEPARTMENT
if due to action or inaction solely by the LOCALITY the project becomes ineligible
for state reimbursement, or in the event the reimbursement provisions of Section
33.1 -44 or Section 33.1 -70.01 of the Code of Virginia, 1950, as amended, or other
applicable provisions of state law or, regulations require such reimbursement.
h. On Projects that the LOCALITY is providing the required match to state funds, pay
the DEPARTMENT the LOCALITY's match for eligible Project expenses incurred
by the DEPARTMENT in the performance of activities set forth in paragraph 2.a.
i. Administer the Project in accordance with all applicable federal, state, and local laws
and regulations. Failure to fulfill legal obligations associated with the project may
result in forfeiture of state -aid reimbursements
j. If legal services other than that provided by staff counsel are required in connection
with condemnation proceedings associated with the acquisition of Right -of -Way, the
LOCALITY will consult the DEPARTMENT to obtain an attorney from the list of
outside counsel approved by the Office of the Attorney General. Costs associated
with outside counsel services shall be reimbursable expenses of the project.
k. For Projects on facilities not maintained by the DEPARTMENT, provide, or have
others provide, maintenance of the Project upon completion, unless otherwise agreed
to by the DEPARTMENT.
2. The DEPARTMENT shall:
a. Perform any actions and provide any decisions and approvals which are the
responsibility of the DEPARTMENT, as required by federal or state laws and
regulations or as otherwise agreed to, in writing, between the parties.
b. Upon receipt of the LOCALITY's invoices pursuant to paragraph Lf, reimburse the
LOCALITY the cost of eligible Project expenses, as described in Appendix A. Such
reimbursements shall be payable by the DEPARTMENT within 30 days of an
acceptable submission by the LOCALITY.
c. If appropriate, submit invoices to the LOCALITY for the LOCALITY's share of
eligible project expenses incurred by the DEPARTMENT in the performance of
activities pursuant to paragraph 2.a.
d. Audit the LOCALITY's Project records and documentation as may be required to
verify LOCALITY compliance with applicable laws and regulations.
OAG Approved 5/24/2010 2
City of Roanoke
UPC 98218
e. Make available to the LOCALITY guidelines to assist the parties in carrying out
responsibilities under this Agreement.
3. Appendix A identifies the funding sources for the project, phases of work to be
administered by the LOCALITY, and additional project - specific requirements agreed to
by the parties. There may be additional elements that, once identified, shall be addressed
by the parties hereto in writing, which may require an amendment to this Agreement.
4. If designated by the DEPARTMENT, the LOCALITY is authorized to act as the
DEPARTMENT's agent for the purpose of conducting survey work pursuant to Section
33.1 -94 of the Code of Virginia, 1950, as amended.
Nothing in this Agreement shall obligate the parties hereto to expend or provide any
funds in excess of funds ' agreed upon in this Agreement or as shall have been included in
an annual or other lawful appropriation. In the event the cost of a Project is anticipated to
exceed the allocation shown for such respective Project on Appendix A, both parties
agree to cooperate in providing additional funding for the Project or to terminate the
Project before its cost exceeds the allocated amount, however the DEPARTMENT and
the LOCALITY shall not be obligated to provide additional funds beyond those
appropriated pursuant to an annual or other lawful appropriation.
6. Nothing in this agreement shall be construed as a waiver of the LOCALITY's or the
Commonwealth of Virginia's sovereign immunity.
This agreement may be terminated by either party upon 30 days advance written notice.
Eligible Project expenses incurred through the date of termination shall be reimbursed in
accordance with paragraphs Lf, Lg, and 2.b, subject to the limitations established in this
Agreement and Appendix A. Upon termination and unless otherwise agreed to, the
DEPARTMENT shall retain ownership of plans, specifications, and right of way for
which state funds have been provided, unless all state funds provided for the Project have
been reimbursed to the DEPARTMENT by the LOCALITY, in which case the
LOCALITY will have ownership of the plans, specifications, and right of way.
THE LOCALITY and DEPARTMENT acknowledge and agree that this Agreement has
been prepared jointly by the parties and shall be construed simply and in accordance with its fair
meaning and not strictly for or against any party.
THE LOCALITY and the DEPARTMENT further agree that should Federal -aid
Highway funds be added to the project, this agreement is no longer applicable and shall be
terminated. The LOCALITY and the DEPARTMENT mutually agree that they shall then enter
into a Standard Project Administration Agreement for Federal -aid Projects.
THIS AGREEMENT, when properly executed, shall be binding upon both parties, their
successors, and assigns.
THIS AGREEMENT may be modified in writing by mutual agreement of both parties.
OAG Approved 5/24/2010 3
l,J City of Roanoke
UPC 98218
IN WITNESS WHEREOF, each party hereto has caused this Agreement to be executed
as of the day, month, and year first herein written.
CITY O R OKE, VIRGINIA:
0- hrislop er P Marrill
Typed or print d name of signatory
0-44 Memager l� t6 /b
Title Date
Signature of Witness 47 Date
NOTE: The official signing for the LOCALITY must attach a certified copy of his or her
authority to execute this agreement.
COMMONWEALTH OF RGTNIA, DEPARTMENT OF TRANSPORTATION:
f:�A zt1l e)
Commonw It ransportation ommissioner Date
Commonwealth of Virginia
Department of Transportation
Signature of Witness Date
Attachment
Appendix A -1 —UPC 98218
OAG Approved 5/24/2010 4
• . Appendix A-1
Project Number: 0605- 128 -R16 UPC 98218 Locality: City of Roanoke
Scope: Bridge replacement
From: Bridge over Tinker Creek
To:
Locality Project Manager Contact Info: Jay Witt (540) 853 -2734; iay.wittfa?roanokeva.¢ov
Department Project Coordinator Contact Info: Anthony Ford, P.E. (540) 378 -5040; anthonv.ford c+ vdot.vireinia.eov
Phase
Estimated Project
Costs
Total Maximum Reimbursement by VDOT to Locality
$460,904
(A +15
o Aggregate Allocations
Locality Funds @ 100 /o
Estimated Eligible
Project Costs
Estimated Eligible VDOT
Project Expenses
Estimated Reimbursement to
Locality
Preliminary Engineering
$92,180
$92,180
$1,000
$45,090
Right -of -Way & Utilities
$0
$0
$0
$0
Construction
$829,628
$829,628
1 $0
$414,814
Total Estimated Cost
$921,808
$921,808
$1,000
$459,904
Total Maximum Reimbursement by Locality to VDOT
$0
Total Maximum Reimbursement by VDOT to Locality
$460,904
rhamState B
C D
Reven Revenue Sharing Local
Ma Matching Funds
(A +15
o Aggregate Allocations
Locality Funds @ 100 /o
$460,904 $460,904
$0 $921,808
• This project shall be administered in accordance with VDOT's Locally Administered Proiects Manual.
• This project is a Revenue Sharing project and must follow the procedures set forth In the Guide to the Revenue Sharing Program.
• The City of Roanoke will be responsible for maintenance and operation upon completion of this project.
• This is a limited fund source project. All costs exceeding available Revenue Sharing Funds will be borne 100% by the locality.
• Estimated eligible VDOT expenses are based on VDOT processing SERP (if applicable) and inspection. Any additional assistance
necessary may result in additional VDOT charges to the project.
• VDOT will reimburse locality 50% of eligible costs up to Maximum Reimbursement Amount, less any VDOT expenditures.
• In accordance with §33.1 -23.05 of the Code of Virginia, this project must be initiated and at least a portion of funds expended by September
14, 2013 or the project may be subject to de- allocation.
• Revenue Sharing Funds above consist of the following Fiscal Years:
o Y11 F ds - $921,808 $460,904 Localit & $460,904 VDOT
vs attac ent s c ' ed and made an official attachment to this document by the parties of this agreement
// -3a -1d lZ /8 1/0
/� Authorized Locality Official and date Authored VDOT ffici 1 Re mmendation and date
L- ��ToP Anf-t�c,, ►iY #-6a
Typed or printed name of person signing Typed or printed name of person signing
State Aid Appendix A
Project Number: 0605- 128 -R16
REVISED 8119/2011
UPC: 98218
Project Narrative
Scope: Bridge Replacement
From: Over Tinker Creek
To:
Locality Project Manager Contact info: Jay Witt, PE; 540 -853 -2734
Department Project Coordinator Contact Info: Michelle Caruthers, PE; 540 - 387 -5408
Locality: City of Roanoke
Project Costs and Reimbursement
Phase
Estimated Project Costs
Estimated Eligible Project
Costs
Estimated Eligible VDOT
Project Expenses
Estimated Reimbursement
to Locality
Preliminary Engineering
$300,000
$300,000
$1,000
$149,000
Right of Way & Utilities
$100,000
$100,000
$1,000
$49,000
onstruction
$3,162,501
$3,162,500
$1,000
$1,580,250
otal Estimated Cost
$3.562,5011
$3,562,5001
$3,000F
$1,778,250
Total Maximum Reimbursement I Payment by Locality to VDOT
Total Maximum Reimbursement by VDOT to Locality
781
Project Financing
A
B
C
D
E
Revenue Sharing State
Matching Funds
Revenue Sharing Local
Matching Funds
Locality Funds
@ 100%
<fund source D>
Aggregate Allocations
$1,781,250
$1,781,251
$0
$3,662,501
• This project shall be administered in accordance with VDOTs Locally Administered Prolects Manual
• This project is a Revenue Sharing project and must follow the procedures set forth in the Revenue Sharing Guidelines.
• This project shall be constructed and maintained in acordance with VDOT's Urban Manual.
- The City of Roanoke will be responsible for maintenance and operation once this project has been completed.
• This is a limited fund source project. All costs exceeding available Revenue Sharing Funds will be borne 100% by the Locality.
• Estimated eligible VDOT expenses are based on VDOT processing SERP (if applicable) and inspection. Any additional assistance necessary
may result in additional VOOT charges to the project.
• VDOT will reimburse locality 50% of eligible costs up to Maximum Reimbursement Amount, less any VDOT expenditures.
• In accordance with §33.1 -23.05 of the Code of Virginia, this project must be initiated and at least a portion of the funds expended by June 14,
2014 or the project may be subject to de-allocation.
• Revenue Sharing Funds above consist of the following Fiscal Years:
• FY06 Funds -$122,501 ($61,251 locality and $61,250 VDOT)
• FY11 Funds - $921,808 ($460,904 locality and $460,904 VDOT)
• FY12 Funds - $1,259,096 ($629,548 locality and $629,548 VDOT)
• FYI Funds - $1,459,096 ($629,548 locality and $629,548 VDOT)
This attachment j�s certif f l and made an official attachment to this document by the parties to this agreement
,44- �a - Il /
8/31//(
Aut&Wed VDOT Official
s/zq /u
Locality Official and date
_ Ckt- 4oDker P. AA6rri t1
Typed or printbd name of person signing
Recommendation and Date
4444vt rrcl
Typed or printed name of person signing
�vz�
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 6th day of October, 2011.
No. 39225- 100611,
AN ORDINANCE authorizing and approving a one -time bonus to certain City employees in
the amount of $1,000 each, and an award of annual leave to employees who make donations to the FY
2011 -2012 United Way Campaign, and dispensing with the second reading of this ordinance by title.
WHEREAS, because of economic factors and a tightened City budget, the City has not been
able to accord its employees a pay raise for the third consecutive year;
WHEREAS, City Council desires to reward the continued good work of the City's employees
through difficult financial times; and
WHEREAS, City Council wishes to encourage City employees to participate in the FY 2011-
2012 United Way Campaign.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that:
1. All full -time and permanent part-time City employees who meet the eligibility criteria
set out in the City Manager's report to Council dated October 6, 2011, shall receive a bonus in the
amount of $1,000 each on 'a separate November 21, 2011, pay date, such bonus to be subject to all
applicable tax withholdings. Temporary employees who worked a minimum of 1,040 hours during FY
2010 -2011 shall receive a bonus in the amount of $500.00. For employees who complete the new hire
probationary period between November 15 and November 30, the bonus will be paid on the next pay
date.
2. City employees who donate the minimum amounts to the FY 2011 -2012 United Way
Campaign ending October 14, 2011, as set out in the City Manager's report to Council of October 6,
2011, shall receive annual leave in the respective amounts specified in the report.
Pursuant to the provisions of Section 12 of the City Charter, the second reading by title
of this ordinance is hereby dispensed with.
ATTEST:
City Clerk
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 6th day of October, 2011.
No. 39226= 100611.
AN ORDINANCE to appropriate funding to the General Fund for the FY 2011-
2012 Employee Stipend and United Way leave award amending and reordaining certain
sections of the 2011 -2012 General Fund Appropriations and dispensing with the second
reading by title of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that the following
sections of the 2011 -2012 General Fund Appropriations be, and the same are hereby,
amended and reordained to read and provide as follows:
General Fund
Appropriations
Transfer to Capital Projects Fund
Residual Funding
01- 250 -9310 -9508 ($ 1,600,000)
01- 300 - 9410 -2377 $ 1,600,000
Pursuant to the provisions of Section 12 of the City Charter, the second reading
of this ordinance by title is hereby dispensed with.
ATTEST -
City Clerk.
"v
CITY COUNCIL AGENDA REPOR71
To: Honorable Mayor and Members of City Council
Meeting: Octoberl6, 2011
Subject: FY 2011 -2012 Employee Stipend (Bonus) and United Way Time -Off
Incentive
Background:
City Council was briefed on September 19, 2011, regarding the FY 2011
unaudited year -end financial results. The combination of higher revenues, and
lower expenditures facilitated the following actions prior to closing the fiscal year:
• Increase in the Undesignated Fund Reserve balance;
• Increase in the Risk Management Fund Reserve for future liabilities;
• Fund the purchase of two pieces of critical fire apparatus, and;
• Provide additional funding for technology capital and capital maintenance.
The savings generated in FY 2010-2011 make it possible to acknowledge the hard
work of our employees by providing a one -time stipend (bonus.) Given that we
have not been able to provide a general wage increase since .July 2008 while
employees have stepped up to the challenge of carrying out their job
responsibilities with fewer resources, improved customer service, and continued
to find ways to reduce costs, we recommend funding a $1,000 stipend for
employees who meet certain criteria.
The City of Roanoke United Way Campaign is currently underway and will end on
October 14, 2011. Employees are provided the opportunity to support the FY
2011-2012 United Way Campaign. The City of Roanoke goals for the campaign are
50% employee participation and $95,000 in contributions. In an effort to
acknowledge City employees who participate, we recommend the approval of an
award of leave time for employees who meet certain levels of donation as is done
in numerous public and private sector organizations.
Considerations:
FY 2010-2011 financial performance makes it possible ''to provide a $1,000
stipend to all current employees who meet certain criteria to recognize
contributions made during the FY 2010 -2011 period. The eligibility and other
requirements associated with receiving the stipend include:
■ Employee must have been full time or permanent part -time during FY 2010-
2011 or temporary having worked a minimum of 1040 hours during FY
2010-2011;
r
• Employee must have successfully completed the 12 month new -hire
probationary period by November 30, 2011;
• Employee must be active on payroll as of November 14, 2011. Employees
who retire on November 1, 2011 , will be eligible;
• Stipend will be" paid on a separate November 21, 2011, pay date and be
subject to applicable payroll tax withholdings. For employees who complete
the new hire probationary period between November 15 and November 30,
the stipend will be paid on the next pay date.
Eligible temporary employees,will receive half of the stipend amount. The total
stipend expense is anticipated to be approximately $1.6 million.
Recommended Action:
Adopt the accompanying ordinance authorizing the FY 2011-2012 stipend (bonus)
and the FY 2011-2012 United Way leave program.
Adopt the accompanying budget ordinance transferring funding in the amount of
$1.6 million from 01- 250 - 9310 -9508 to 01- 300 - 9410- 2377.
alill- ---------------------------
Christopher P. Morrill
City Manager
Distribution: Council Appointed Officers
Carolyn Glover, Director, Human Resources
Sheila Umberger, United Way Employee Campaign Manager, Director,
Libraries
Faye Gilchrist, Assistant to the City Manager
2
L�RctN��
ANN H. SHAWVER, CPA
Director of Finance
October 6, 2011
CITY OF ROANOKE
DEPARTMENT OF FINANCE
215 Church Avenue, SW, Suite 461
PO Box 1220
Roanoke, Virginia 24011 -1220
Telephone: (540) 853 -2821
Fax: (540) 853 -6142
Honorable David A. Bowers, Mayor
Honorable David B. Trinkle, Vice -Mayor
Honorable William D. Bestpitch, Council Member
Honorable Raphael E. Ferris, Council Member
Honorable Sherman P. Lea, Council Member
Honorable Anita J. Price, Council Member
Honorable Court G. Rosen, Council Member
Dear Mayor Bowers and Members of City Council:
Subject: July and August Financial Report - City of Roanoke
JOHN W. BINGHAM, CPA
Assistant Director of Finance
ANDREA F. TRENT
Assistant Director of Finance
The following financial report provides commentary on the City's financial results for the
first two months of this fiscal year. Financial Statements are included for both the
month of July and the two months ended August 31.
The current year revenue budget for FYI represents a 2.1% increase from the adopted
budget of FYI 1. Primary areas with year- over -year budget increases included General
Property Taxes (Personal Property), Local Taxes (Sales and Meals Taxes) and
Intergovernmental Services (Foster Care).
General Fund revenues through August FYI 2 declined 25.7% or $2.6 million below last
year as presented in the accompanying financial statement. Timing differences in Real
Estate Tax collections created $2.1 million of the variance. Restated revenues to
remove the timing difference results in a 4.9% decline or $0.5 million. Local taxes
remained even as compared to FYI 1. Sales Tax revenues experienced slower growth to
date than in FYI yet remain positive. Food and Beverage and Transient Occupancy
taxes both had growth of 7 %. Electric Utility tax revenues.were down 9.0 %.
The current expenditure budget for FYI represents a 2.4% increase from the budget as
of August FYI 1. The primary areas with budget increases included Transfers to Schools,
Health and Welfare, Public Works and Public Safety. The increase to school funding was
a result of the new funding policy which now includes funding of debt service and local
tax growth. The increase in Health and Welfare was a result of increased social services.
The Public Works budget increased as a result of an agreement with the Civic Center for
Honorable Mayor and Members of Council
October 6, 2011
Page 2
maintenance services in FY12 and increased activities in streets, traffic engineering and
street lighting. The Public Safety budget increased in Fire Operations and Emergency
Management Services as well as in Police Patrol.
Revenues:
The City's revenue recognition practices call for the accrual back to the prior year of
revenues received within the first sixty days of a fiscal year provided the taxes relate to
the period through June 30th. Therefore, for example, real estate and personal
property taxes collected during July and August, but billed by June 3Oh, must be
reported as revenue of fiscal year 2011. This practice results in many low, or even
negative, revenue amounts as of the end of the second fiscal month, August. This is
most apparent in the General Property Tax category. Also, variances in the amounts
carried back from one fiscal year to another can cause large fluctuations in
comparability. The City's revenue trends will smooth and become more meaningful for
comparison after the first quarter of the year.
Commentaries on significant variances are shown below:
General Property Taxes decreased by 107.3% or $2.4 million as a result of the timing
of a mortgage company payment of real estate taxes held in escrow for citizens in
August 2010 of $2.1 million. In the current year, this payment was made in September
of 2011. Overall, Real Estate Tax revenues for FY12 were projected to remain stable
with slight growth from new construction offset by a slight decline in the commercial
and residential reassessments.
Local Tax revenues increased by 0.3% or $10,000 as compared to the prior year. Local
Sales Tax revenues for July increased by 1.1% over July FY1 1. This was slightly lower
than the City experienced in the prior fiscal year and was a result of slowing economic
growth in July and August. The City continues to experience the impact of the Walmart
relocation to Roanoke County through the loss of sales tax revenues. Kohl's opened in
September 2011 and will begin partially offsetting the sales tax losses. The Transient
Occupancy and the Food and Beverage taxes performed well with growth of 7.0% each
as a result of improved travel into the City and citizens and visitors continuing to dine
out. Electric taxes decreased by 9.0% compared to FY1 1. Business Professional
Occupational taxes decreased significantly due to the 60 day accruals noted above. As
indicated, results and trending will become more meaningful on the local taxes as the
year progresses.
Fines and Forfeitures revenues decreased by 22.8% or $55,000 compared to FY1 1 as a
result of the change in reporting of parking ticket revenues to the Parking Fund in
FY12 which was based on the change in administration of parking enforcement
effective July 1, 2011 from the Police Department to the Parking Fund.
Honorable Mayor and Members of Council
October 6, 2011
Page 3
Revenue from the Use of Money and Property declined by 50.8% or $45,000 compared
to the same period in FYI 1. A reduction of rental income, primarily a loss in income
from the Commonwealth Building, was the most significant factor in this decline.
Charges for. Services increased 18.3% or $159,000 compared to FYI due to an
increase in Federal Prisoner revenue and billings to Global Spectrum for maintenance
work on the Civic Center. The City )ail housed more Federal Prisoners in duly and
August for FYI than FYI 1, with the United States Marshall Service being the most
significant provider for inmate increases. Also contributing to the increase were
maintenance costs on the Civic Center. The maintenance on the Civic Center was
budgeted and will continue through out the current year to address critical needs using
the City Maintenance Department personnel.
Miscellaneous Revenues were down 106% or $156,000 primarily related to the timing
of a payment in lieu of taxes from the Roanoke Redevelopment and Housing Authority
(RRHA) received in August in FYI 1 but recorded in September in FYI and a reduction
of tax sale proceeds year- over -year.
Expenditures:
The fiscal year 2012 General Fund expenditure budget totals $260.1 million and
includes funding of approximately $1.4 million to cover contracts and purchase orders
made during fiscal year 2011 but not paid by the end of that year. The General Fund
expenditures and encumbrances through August were $47.6 million. Compared to the
prior year, expenditures increased 8.2% or approximately $3.6 million which was the
result of an additional pay date in August when compared to the prior year. The
number of payrolls impacted all departments and makes the year -to -year comparison
less meaningful. The .Judicial Administration, Public Works and Health & Welfare
categories were most significantly impacted. This is simply a timing difference for the
month of August and will resolve itself with September reporting due to a third payroll
in September in the prior year.
General Government expenditures increased by 8.8% or $227,000 as compared to the
same time period in FYI 1. This variance was a result of the third payroll processed in
August and was offset by the timing of the recording of the Advantage software
maintenance contract in FYI 2.
Judicial Administration expenditures increased 18.1% or $196,000 as compared to
FYI 1 as a result of the third payroll processed in August.
Public Works expenditures increased 13.8% or $477,000 when compared to FYI 1.
Increases in expenditures included the third payroll in August, side walk and curb
repairs and building maintenance for flooring. The timing of payment for electric
Honorable Mayor and Members of Council
October 6, 2011 .
Page 4
service was delayed until September for street lights and partially offset the above
increases.
Health and Welfare expenditures increased 13.2% or $688,000 over FYI I. This
category was impacted by the third payroll in August, the timing of a rent payment for
Civic Mall and a lower level of activities for CSA services in FYI 2.
Transfers to Debt Service Fund decreased 11.6% or $501,000 compared to FYI 1. This
variance was due to a change in the handling of school debt under the new school
funding policy. The impact of the new funding policy increased the budgeted Transfer
to School Fund by approximately $6.8 million for FYI and reduced the budgeted
Transfer to Debt Service by the same amount. Additionally, the Transfer to Debt
Service Fund declined due to the retirement of 2006A Department of Technology
bonds and was partially offset by payments beginning on 2010C, 2010D and 2010E
series bonds which were issued in August 2010.
Transfers to School Fund increased by 11.8% or $1.3 million. Effective with FYI 2, the
School funding formula has changed. The funding under the formula is higher, but the
City no longer pays any debt service on behalf of Roanoke Schools. Schools pays its
debt service using funds provided through the formula. This change in handling of
debt service payments did not, in- and -of- itself, increase overall funding available to
schools. However, Roanoke Schools will receive more net funding from the City in
FYI as a result of local tax growth. This is an increase of approximately 2 %.
Nondepartmental expenditures increased 28.1% or $238,000. The entire variance was
due to an increase in transfers to the Greater Roanoke Transit Company (GRTC) of
40.6% when compared to FYI 1. City Council approved a higher GRTC subsidy in FYI
resulting from to higher fuel and medical insurance costs in order to continue peak
hours of service. The current transfer represents one -half of the FYI budgeted
subsidy.
Civic Facilities Fund
In August, the Civic Center held 13 events with 3,929 attendees. There was a 7.1
decrease or 1 less event as compared to August FYI 1. Attendance decreased by 53.3%
or 4,486 compared to August of FYI 1. There were several small events and a minor
concert which were planned, but did not occur. Event highlights for August include the
annual Roanoke City School Convocation, the Roanoke Valley Gun Show, and the valley
wide United Way Kickoff. For FY12 to -date, there have been 29 events with 7,894
attendees. This is an increase of 3.75% or 5 more events, but a decrease of 23.8% or
2,459 less attendees than for the same period in FYI 1.
Honorable Mayor and Members of Council
October 6, 2011
Page 5
The year -to -date Operating Loss for the Civic Center was $493,000, nearly even with
that of FYI 1. Year -to -date Change in Net Assets for FYI is a decrease of $556,000,
compared to an FYI decrease of $583,000. This was an improvement of 4.5% or
$27,000 and was largely due to a $25,000 transfer from the Capital Projects Fund for
HVAC improvements.
Parking Fund
The City's Parking Fund operates seven garages and six surface lots with a total FYI
budget of just under $3.2 million. While each facility generated varying levels of
income or loss, the Parking Fund as a whole met all cash flow needs, including debt
service, without a General Fund subsidy and generated working capital to fund facility
improvements and repairs.
The FYI year -to -date operating revenues increased 35.4% or $150,000 compared to
FYI 1. $70,000 of this increase was due to the inclusion of on- street parking ticket
fines and fees, a revenue which was reported in the General Fund in previous years. A
revitalized Market Garage continued to lead the way, accounting for over half of the
remaining $80,000 increase. Elmwood Park Garage accounted for the remainder of the
increase. Market Garage improved performance was driven by increases in both daily
parking and monthly parking (business and residential). Elmwood Park Garage
benefited from the corporate relocation of Meridium which adversely affected the
Tower Garage as many of the Meridium parkers came from the Tower Garage.
Gainsboro Garage improved performance related to increased residential parking and
the relocation of the Veteran's Administration offices, due to the Poff Building
renovations. Tower Garage continued to lag, displaying the poorest performance of all
locations relative to the previous fiscal year. In all, seven facilities increased revenues
compared to August FYI 1 year -to -date, five declined, and one remained even.
On the expense side, spending levels for FYI were up slightly compared to FYI 1 due
to an increase in maintenance work. This trend is likely to continue as projects
deferred in FYI are undertaken in FYI 2.
City of Roanoke Pension Plan
The Pension Trust Fund experienced an investment loss of 5.5% for the fiscal year -to-
date through August 2011, which reflects losses in the international equity, domestic
equity, and convertible bond categories of investments. Investment performance for
this period was slightly less than the Policy Portfolio benchmark performance loss of
4.6 %. For the two month period ending August 31, 2011, Plan Net Assets decreased
$21.3 million. The net decrease is a result of $1.8 million in employer contributions
offset by $18.3 million in net investment loss and $4.8 million in benefit payments and
Honorable Mayor and Members of Council
October 6, 2011
Page 6
Plan administrative expenses. Benefits Paid to Participants increased 2.0% due to
higher retirement. allowances having been earned by more recent retirees, while
Administrative expenses decreased modestly.
In closing, the City begins the fiscal year 2011 with caution as a result of large declines
in the stock market in both August and September driven by global concerns in
financial markets. Unemployment remains high with inflation in check. The Federal
Reserve continued policy to hold interest rates down at all time lows. Impacts to local
government by these most recent events have not yet been seen. Currently, the City
continues to benefit from consumer spending in sales tax and meals taxes in
particular, however, the real estate market remains depressed and some valuations are
deteriorating. The financial results appear contradictory due to timing items resulting
in revenues down slightly and expenditures up. As results continue to be reported
through the fiscal year, a clearer picture of the year will unfold.
Please call me with any specific questions you have on the City financial statements. I
will be glad to assist you.
Sincerely,
W
Ann H. Shawver
Director of Finance
Attachments
c: Christopher P. Morrill, City Manager
William M. Hackworth, City Attorney
Drew Harmon, Municipal Auditor
Stephanie M. Moon, City Clerk
Sherman M. Stovall, Assistant City Manager
R. Brian Townsend, Assistant City Manager
Amelia C. Merchant, Director of Management and Budget
Deborah J. Moses, Parking Facilities Manager
Robyn L. Schon, General Manager, Global Spectrum
Rita D. Bishop, Superintendent, Roanoke City Public Schools
Curtis Baker, Deputy Superintendent of Operations,
Roanoke City Public Schools
City of Roanoke, Virginia
Monthly Financial Report
July 31, 2011
Prepared by the City of Roanoke Department of Finance
Revenue Source
General Property Taxes
Other Local Taxes
Permits, Fees and Licenses
Fines and Forfeitures
Revenue from Use of Money and Property
Intergovernmental
Charges for Services
Internal Services
Miscellaneous Revenue
Total
Expenditures
General Government
Judicial Administration
Public Safety
Public Works
Health and Welfare
Parks, Recreation and Cultural
Community Development
Transfer to Debt Service Fund
Transfer to School Fund
Nondepartmental
Total
CITY OF ROANOKE, VIRGINIA
GENERALFUND
FOR THE ONE MONTH ENDED JULY 31, 2011
STATEMENT OF REVENUE
(UNAUDITED)
Current
Revenue
Revenue
Budget
Budget
Variance
$ 103,575,000
$ (104,343,037)
74,365,000
(76,134,637)
1,057,000
(999,765)
1,171,000
(1,074,704)
172,000
(152,465)
67,722,000
(68,780,040)
7,345,000
(6,970,286)
2,731,000
(2,590,781)
559,000
(588,261)
$ 258,697,000
$ (261,633,976)
Actual
July 1 - July 31
2011 -2012
$ (768,037)
(1,769,637)
57,235
96,296
19,535
(1,058,040)
374,714
140,219
(29,261
$ 2,936,976
Actual
Percent of
Expenditure
July 1 -July 31
Budget
FYI vs FYI
2010-2011
Received
Variance
(635,358)
(0.7 %)
20.9%
(1,642,671)
(2.4 %)
7.7%
92,305
5.4%
(38.0 %)
108,121
8.2%
(10.9 %)
33,391
11.4%
(41.5 %)
(2,221,654)
(1.6 %)
(52.4 %)
77,644
5.1%
382.6%
65,915
5.1%
112.7%
27,558
(5.2 %)
(206.2 %)
$ (4,094,749)
(1.1 %)
(28.3 %)
STATEMENT OF EXPENDITURES AND ENCUMBRANCES
(UNAUDITED)
Current
Percent of
Budget
Obligated
Expenditure
Unencumbered
Budget
Balance
$ 12,814,617
$ 11,301,864
7,914,970
7,369,445
58,301,884
51,793,246
25,026,380
23,046,573
40,821,350
38,317,722
9,311,452
7,997,707
5,932,906
5,355,420
14,191, 207
13, 637, 859
76,770,914
70,373,338
9,087,476
8,065,465
$ 260,173,156
$ 237,258,639
Actual
July 1 - July 31
2011-2012
$ 1,512,753
545,525
6,508,638
1,979,807
2,503,628
1,313,745
577,486
553,348
6,397,576
1,022,011
$ 22,914,517
Actual
July 1 - July 31
2010-2011
Percent of
Budget
Obligated
FY12 vs FYI
Variance
$ 1,669,263
11.8%
(9.4 %)
531,800
6.9%
2.6%
4,836,003
11.2%
34.6%
1,949,557
7.9%
1.6%
2,463,837
6.1%
1.6%
1,350,762
14.1%
(2.7 %)
886,531
9.7%
(34.9 %)
365,145
3.9%
51.5%
5,697,122
8.3%
12.3%
817,911
11.2%
25.0%
$ 20,567,931
8.8%
11.4%
CITY OF ROANOKE, VIRGINIA
CIVIC FACILITIES FUND
COMPARATIVE STATEMENT OF REVENUES AND EXPENSES
FOR THE ONE MONTH ENDED JULY 31, 2011
(UNAUDITED)
Operating Revenues
Rentals
Event Expenses
Advertising
Admissions Tax
Facility Surcharge /Ticket Rebate
Ancillary
Miscellaneous
Total Operating Revenues
Operating Expenses
Personal Services
Operating Expenses
Management Fees
Depreciation
Total Operating Expenses
Operating Loss
Nonoperating Revenues /(Expenses)
Investment Income
Interest Expense
Net Nonoperating Expenses
Loss Before Transfers and Contributions
Transfers and Contributions
Transfer from Capita ]'Projects Fund
Net Transfers and Contributions
Change in Net Assets
2
FY 2012
FY 2011
$ 158,640
$ 54,436
40,425
26,023
38,710
32,126
12,083
1,831
12,992
3,939
4,153
2,923
4,059
6,515
271,062
127,793
130,898
126,702
267,331
169,088
29,500
27,737
78,205
76,213
505,934 399,740
(234,872)
4,854
(48,757)
(43, 903)
(278, 775)
25,000
25,000
(271,947)
4,582
(48,379)
(43, 797)
(315,744)
$ (253,775) $ (315,744)
CITY OF ROANOKE, VIRGINIA
PARKING FUND
COMPARATIVE STATEMENT OF REVENUES AND EXPENSES
FOR THE ONE MONTH ENDED JULY 31, 2011
(UNAUDITED)
Operatina Expenses
Operating Expenses 12,831 77,997
Depreciation 68,645 68,961
Total Operating Expenses 81,476 146,958
Operating Income 198,935 99,143
Nonoperating Revenues /(Expenses
Investment Income 4,379 4,036
Interest Expense (59,235) (58,959)
Net Nonoperating Expenses (54,856) (54,923)
Income Before Transfers and Contributions 144,079 44,220
Transfers and Contributions
Net Transfers and Contributions - -
Change in Net Assets $ 144,079 $ 44,220
3
FY 2012
FY 2011
Operating Revenues
Market Garage
$ 47,164
$ 32,766
Elmwood Park Garage
50,593
44,453
Center in the Square Garage
25,262
26,302
Church Avenue Garage
52,291
59,236
Tower Garage
27,598
32,781
Gainsboro Garage
15,071
7,598
Campbell Garage
5,745
3,053
Williamson Lot
7,880
7,350
Higher Ed Center Lot
3,834
3,158
Market Lot
1,906
2,249
Elmwood Lot
6,300
6,689
Warehouse Row Lot
510
3,005
West Church/YMCA Lots
2,189
2,189
Off Street Parking Violations (All Locations)
1,112
15,272
On Street Parking Violations
32,956
-
Total Operating Revenues
280,411
246,101
Operatina Expenses
Operating Expenses 12,831 77,997
Depreciation 68,645 68,961
Total Operating Expenses 81,476 146,958
Operating Income 198,935 99,143
Nonoperating Revenues /(Expenses
Investment Income 4,379 4,036
Interest Expense (59,235) (58,959)
Net Nonoperating Expenses (54,856) (54,923)
Income Before Transfers and Contributions 144,079 44,220
Transfers and Contributions
Net Transfers and Contributions - -
Change in Net Assets $ 144,079 $ 44,220
3
CITY OF ROANOKE, VIRGINIA
CITY TREASURER'S OFFICE
GENERAL STATEMENT OF ACCOUNTABILITY
FOR THE MONTH ENDED JULY 31, 2011
TO THE DIRECTOR OF FINANCE:
GENERAL STATEMENT OF ACCOUNTABILITY OF THE CITY TREASURER OF THE CITY OF ROANOKE, VIRGINIA
FOR THE FUNDS OF SAID CITY FOR THE MONTH ENDED JULY 31, 2011.
BALANCE AT BALANCE AT BALANCE AT
JUN 30, 2011 RECEIPTS DISBURSEMENTS JUL 31, 2011 JUL 31, 2010
CONSOLIDATED FUNDS $70,454,450.26 $25,036,611.25 $28,769,331.41 $66,721,730.10 $61,042,120.60
CERTIFICATE
I HEREBY CERTIFY THAT THE FOREGOING IS A TRUE STATEMENT OF MY ACCOUNTABILITY
TO THE CITY OF ROANOKE, VIRGINIA, FOR THE FUNDS OF THE VARIOUS ACCOUNTS THEREOF
FOR THE MONTH ENDING JULY 31, 2011. THAT SAID FOREGOING:
CASH
CASH IN HAND
CASH IN WACHOVIA BANK
CASH IN HOMETOWN BANK
CASH IN VALLEY BANK
INVESTMENTS:
WACHOV,IA OVERNIGHT SWEEP ACCOUNT
LOCAL GOVERNMENT INVESTMENT POOL
SMITH BARNEY GOVERNMENT MONEY MARKET FUND
CERTIFICATES OF DEPOSIT
U. S. AGENCIES
VIRGINIA AIM PROGRAM (U. S. SECURITIES)
VIRGINIA SNAP PROGRAM (U. S. SECURITIES)
TOTAL
$13,199.00
188,735.17
100.00
2,714.66
51,000.00
21,258,703.62
3,272,526.23
30,031,633.59
7,000,000.00
92,769.23
4,810,348.60
$66,721,730.10
AUGUST 15, 2011
EVELYN V7 POWERS, TREASURER
4-
CITY OF ROANOKE PENSION PLAN
STATEMENT OF CHANGES IN PLAN NET ASSETS
FOR THE ONE MONTH ENDED JULY 31, 2011
(UNAUDITED)
Additions /(Reductions):
Employer Contributions
Investment Income
Net Appreciation /(Depreciation) in Fair Value of Investments
Interest and Dividend Income
Total Investment Gain
Less Investment Expense
Net Investment Gain /(Loss)
Total Additions /(Reductions)
Deductions
Benefits Paid to Participants
Administrative Expenses
Total Deductions
Net Increase /(Decrease)
Net Assets Held in Trust for Pension Benefits:
Fund Balance July 1
Fund Balance July 31
FY 2012
$ 464,449
(3,545,014)
78,145
(3,466,869)
(98,591)
(3,368,278)
$ (2,903,829)
$ 2,420,611
(14,815)
2,405,796
(5,309,625)
FY 2011
$ 438,339
15,414,454
(81,097)
15,333,357
(78,561)
15,411,918
$ 15,850,257
$ 2,380,772
(8,771)
2,372,001
13,478,256
330,422, 281 280,476,609
$ 325,112,656 $ 293,954,865
Note: Negative expense amounts reflect the reversal of accrual accounting entries made for
fiscal year -end reporting purposes.
5
CITY OF ROANOKE PENSION PLAN
STATEMENT OF PLAN NET ASSETS
JULY 31, 2011
(UNAUDITED)
Assets
Cash
Investments, at Fair Value
Accounts Receivable
Due from Other Funds
Total Assets
Liabilities and Net Assets
Liabilities:
Due to Other Funds
Accounts Payable
Total Liabilities
Net Assets Held in Trust For Pension Benefits
FY 2012 FY 2011
$ 1,716,556 $ 1,222,810
325,052,879 294,660,217
- 20,346
764,431 433,075
$ 327,533,866 $ 296,336,448
$ 2,421,087 $ 2,381,548
123 35
2,421,210 2,381,583
$ 325,112,656 $ 293,954,865
City of Roanoke, Virginia
Monthly Financial Report
August 31, 2011
Prepared by the City of Roanoke Department of Finance
Revenue Source
General Property Taxes
Other Local Taxes
Permits, Fees and Licenses
Fines and Forfeitures
Revenue from Use of Money and Property
Intergovernmental
Charges for Services
Internal Services
Transfers From Other Funds
Miscellaneous Revenue
Total
Expenditures
General Government
Judicial Administration
Public Safety
Public Works
Health and Welfare
Parks, Recreation and Cultural
Community Development
Transfer to Debt Service Fund
Transfer to School Fund
Nondepartmental
Total
CITY OF ROANOKE, VIRGINIA
GENERALFUND
FOR THE TWO MONTHS ENDED AUGUST 31, 2011
STATEMENT OF REVENUE
(UNAUDITED)
Current
Revenue
Budget
Revenue
Budget
Variance
$ 103,575,000
$ (103,739,595)
74,365,000
(70,789,540)
1,057,000
(902,437)
1,171,000
(983,559)
172,000
(128,297)
67,722,000
(65,322,831)
7,345,000
(6,315,464)
2,731,000
(2,449,686)
559,000
(567,844)
$ 258,697,000
$ (251,199,253)
Actual
July 1 - August 31
2011 -2012
$ (164,595)
3,575,460
154,563
187,441
43,703
2,399,169
1,029,536
281,314
(8,8
$ 7,497,747
Actual
July 1 - August 31
2010-2011 .
$ 2,258,839
3,565,023
156,150
242,725
88,765
2,447,184
870,043
300,713
10,565
147,615
$ 10,087,622
STATEMENT OF EXPENDITURES AND ENCUMBRANCES
(UNAUDITED)
Current
Expenditure
Unencumbered
Budget
Balance
$ 12,814,617
$ 10,025,222
7,914,970
6,635,542
58,228,592
45,715,233
25,026,380
21,098,456
40,821,350
34,900,784
9,311,452
7,005,576
5,912,679
4,679,187
14,191,207
10,362,938
76,770,914
64,035,998
9,083,915
7,998,092
$ 260,076,076
$ 212,457,028
Actual
July 1 - August 31
2011-2012
$ 2,789,395
1,279,428
12,513,359
3,927,924
5,920,566
2,305,876
1,233,492
3,828,269
12,734,916
1,085,823
$ 47,619,048
Actual
July 1 - August 31
2010-2011
$ 2,562,782
1,083,159
11,752,074
3,451,011
5,232,443
2,126,076
1,213,316
4,329,348
11,394,243
847,955
$ 43,992,407
Percent of
Budget
Received
(0.2 %)
4.8%
14.6%
16.0%
25.4%
3.5%
14.0%
10.3%
0.0%
(1.6 %)
2.9%
Percent of
Budget
Obligated
21.8%
16.2%
21.5%
15.7%
14.5%
24.8%
20.9%
27.0%
16.6%
12.0%
18.3%
FYI vs FYI
Variance
(107.3 %)
0.3%
(1.0 %)
(22.8 %)
(50.8 %)
(2.0 %)
18.3%
(6.5 %)
(100.0 %)
(106.0 %)
(25.7 %)
FY12 vs FYI
Variance
8.8%
18.1%
6.5%
13.8%
13.2%
8.5%
1.7%
(11.6 %)
11.8%
28.1%
8.2%
CITY OF ROANOKE, VIRGINIA
CIVIC FACILITIES FUND
COMPARATIVE STATEMENT OF REVENUES AND EXPENSES
FOR THE TWO MONTHS ENDED AUGUST 31, 2011
(UNAUDITED)
E
FY 2012
FY 2011
Operating Revenues
Rentals '
$ 196,382
$ 149,794
Event Expenses
55,630
46,504
Advertising
45,833
36,172
Admissions Tax
14,114
10,801
Facility Surcharge/Ticket Rebate
19,513
17,175
Ancillary
6,713
6,101
Miscellaneous
17,735
15,823
Total Operating Revenues
355,920
282,370
Operating Expenses
Personal Services
225,645
216,209
Operating Expenses
408,267
353,243
Management Fees
59,000
55,474
Depreciation
156,410
152,426
Total Operating Expenses
849,322
777,352
Operating Loss
(493,402)
(494,982)
Nonoperating Revenues /(Expenses)
Investment Income
9,530
9,108
Interest Expense
(97,514)
(96,820)
Net Nonoperating Expenses
(87,984)
(87,712)
Loss Before Transfers and Contributions
(581,386)
(582,694)
Transfers and Contributions
Transfer from Capital Projects Fund
25,000
-
Net Transfers and Contributions
25,000
-
Change in Net Assets
$ (556,386)
$ (582,694)
E
CITY OF ROANOKE, VIRGINIA
PARKING FUND
COMPARATIVE STATEMENT OF REVENUES AND EXPENSES
FOR THE TWO MONTHS ENDED AUGUST 31, 2011
(UNAUDITED)
3
FY 2012
FY 2011
Operating Revenues
Market Garage
$ 100,531
$ 58,496
Elmwood Park Garage
97,434
58,534
Center in the Square Garage
50,825
54,855
Church Avenue Garage
103,958
108,097
Tower Garage
54,102
62,112
Gainsboro Garage
28,396
17,063
Campbell Garage
10,471
6,355
Williamson Lot
14,371
11,121
Higher Ed Center Lot
8,152
6,466
Market Lot
3,963
4,390
Elmwood Lot
12,513
7,564
Warehouse Row Lot
3,626
6,044
West Church/YMCA Lots
4,378
4,378
Off Street Parking Violations (All Locations)
12,139
18,682
On Street Parking Violations
69,547
-
Total Operating Revenues
574,406
424,157
Operatinq Expenses
Operating Expenses
108,894
101,746
:Depreciation
137,290
137,922
Total Operating Expenses
246,184
239,668
Operating Income
328,222
184,489
Nonoperatinq Revenues /(Expenses)
Investment Income
8,465
8,126
Interest Expense
(118,469)
(117,971)
Net Nonoperating Expenses
(110,004)
(109,845)
Income Before Transfers and Contributions
218,218
74,644
Transfers and Contributions
Net Transfers and Contributions
-
-
Change in Net Assets
$ 218,218
$ 74,644
3
CITY OF ROANOKE, VIRGINIA
CITY TREASURER'S OFFICE
GENERAL STATEMENT OF ACCOUNTABILITY
FOR THE MONTH ENDED AUGUST 31, 2011
TO THE DIRECTOR OF FINANCE:
GENERAL STATEMENT OF ACCOUNTABILITY OF THE CITY TREASURER OF THE CITY OF ROANOKE, VIRGINIA
FOR THE FUNDS OF SAID CITY FOR THE MONTH ENDED AUGUST 31, 2011. 1
.
BALANCE AT BALANCE AT BALANCE AT
JUL 31, 2011 RECEIPTS DISBURSEMENTS AUG 31, 2011 AUG 31, 2010
CONSOLIDATED FUNDS $66,721,730.10 $21,006,497.98 $37,220,776.04 $50,507,452.04 $62,615,295.40
CERTIFICATE
I HEREBY CERTIFY THAT THE FOREGOING IS A TRUE STATEMENT OF MY
ACCOUNTABILITY
TO THE CITY OF ROANOKE, VIRGINIA, FOR THE FUNDS OF THE VARIOUS
ACCOUNTS THEREOF
FOR THE MONTH ENDING AUGUST 31, 2011. THAT SAID FOREGOING:
CASH
CASH IN HAND
$10,996.50
CASH IN WELLS FARGO BANK
99,066.34
CASH IN HOMETOWN BANK
100.00
CASH IN VALLEY BANK
2,715.42
INVESTMENTS:
WELLS FARGO SWEEP ACCOUNT
2,363,093.23
LOCAL GOVERNMENT INVESTMENT POOL
9,830,200.28
SMITH BARNEY GOVERNMENT MONEY MARKET FUND
6,276,242.67
CERTIFICATES OF DEPOSIT
23,021,055.51
U. S. AGENCIES
4,000,000.00
VIRGINIA AIM PROGRAM (U. S. SECURITIES)
92,779.79
VIRGINIA SNAP PROGRAM (U. S. SECURITIES)
4,811,202.30
TOTAL
$50,507,452.04
SEPTEMBER 20, 2011
EVEL �W.W RS,TREASURER
CITY OF ROANOKE PENSION PLAN
STATEMENT OF CHANGES IN PLAN NET ASSETS
FOR THE TWO MONTHS ENDED AUGUST 31, 2011
(UNAUDITED)
Additions:
Employer Contributions
Investment Income
Net Appreciation /(Depreciation) in Fair Value of Investments
Interest and Dividend Income
Total Investment Gain /(Loss)
Less Investment Expense
Net Investment Gain /(Loss)
Total Additions /(Deductions)
Deductions
Benefits Paid to Participants
Administrative Expenses
Total Deductions
Net Increase
Net Assets Held in Trust for Pension Benefits:
Fund Balance July 1
Fund Balance August 31
FY 2012 FY 2011
$ 1,806,104 $ 898,508
(18,570,939)
7,754,249
290,609
80,562
(18,280,330)
7,834,811
(18,167)
(27,498)
(18,262,163)
7,862,309
$ (16,456,059) $ 8,760,817
$ 4,844,148
(9,424)
4,834,724
(21,290,783)
$ 4,748,138
589
4,748,727
4,012,090
330, 422, 281 280, 476, 609
$ 309,131,498 $ 284,488,699
Note: Negative expense amounts reflect the reversal of accrual accounting entries made for
fiscal year -end reporting purposes.
5
CITY OF ROANOKE PENSION PLAN
STATEMENT OF PLAN NET ASSETS
AUGUST 31, 2011
(UNAUDITED)
Assets
Cash
Investments, at Fair Value
Due from Other Funds
Total Assets
Liabilities and Net Assets
Liabilities:
Due to Other Funds
Accounts Payable
Total Liabilities
Net Assets Held in Trust For Pension Benefits
0
FY 2012 FY 2011
$ 3,412,185 $ 2,104,539
307,890,348 287,109,194
253,129 24,122
$ 311,555,662 $ 289,237,855
$ 2,424,049 $ 4,749,092
115 64
2,424,164 4,749,156
$ 309,131,498 $ 284,488,699
a
October 13, 201 1
Senator Mark R. Warner
129B Salem Avenue, S.W.
Roanoke, VA 2401 1
Dear Senator Warner:
I am enclosing a copy of Resolution No. 39227 - 100611 requesting the U.S.
Postal Service not to close the mail processing center and Melrose Avenue and
downtown Church Avenue branch post offices in the City of Roanoke.
The abovereferenced measure was adopted by the Council of the City of
Roanoke at a regular meeting held on Thursday, October 6, 2011, and is in full
force and effect upon its passage.
Sincerely,
Stephanie M. Moon, MMC
City Clerk
Enclosure
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215.Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853 -2541
Fax: (540) 853 -1145
STEPHANIE M. MOON, MMC
E -mail: clerk @roanokeva.gov JONATHAN E. CRAFT
City Clerk
Deputy City Clerk
CECELIA T. WEBB
Assistant Deputy City Clerk
October 13, 201 1
Senator Mark R. Warner
129B Salem Avenue, S.W.
Roanoke, VA 2401 1
Dear Senator Warner:
I am enclosing a copy of Resolution No. 39227 - 100611 requesting the U.S.
Postal Service not to close the mail processing center and Melrose Avenue and
downtown Church Avenue branch post offices in the City of Roanoke.
The abovereferenced measure was adopted by the Council of the City of
Roanoke at a regular meeting held on Thursday, October 6, 2011, and is in full
force and effect upon its passage.
Sincerely,
Stephanie M. Moon, MMC
City Clerk
Enclosure
STEPHANIE M. MOON, MMC
City Clerk
Senator fames Webb
3140 Chaparral Drive
Building C, Suite 101
Roanoke, VA 24018
Dear Senator Webb:
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011 -1536
Telephone: (540) 853 -2541
Fax: (540) 853 -1145
E -mail: clerk @roanokeva.gov
October 13, 2011
JONATHAN E. CRAFT
Deputy City Clerk
CECELIA T. WEBB
Assistant Deputy City Clerk
I am enclosing a copy of Resolution No. 39227 - 100611 requesting the U.S.
Postal Service not to close the mail processing center and Melrose Avenue and
downtown Church Avenue branch post offices in the City of Roanoke.
The abovereferenced measure was adopted by the Council of the City of
Roanoke at a regular meeting held on Thursday, October 6, 2011, and is in full
force and effect upon its passage.
Sincerely,
Stephanie M. Moon, MMC
City Clerk
Enclosure
CITY OF ROANOKE
''+'.. OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011 -1536
Telephone: (540) 853 -2541
Fax: (540) 853 -1145
STEPHANIE M. MOON, MMC E -mail: clerk @roanokeva.gov
City Clerk
October 13, 201 1
Congressman Bob Goodlatte
10 Franklin Road, S.W. Suite 540
Roanoke, Virginia 24011
Dear Congressman Goodlatte:
JONATHAN E. CRAFT
Deputy City Clerk
CECELIA T. WEBB
Assistant Deputy City Clerk
I am enclosing a copy of Resolution No. 39227 - 100611 requesting the U.S.
Postal Service not to close the mail processing center and Melrose Avenue and
downtown Church Avenue branch post offices in the City of Roanoke.
The abovereferenced measure was adopted by the Council of the City of
Roanoke at a regular meeting held on Thursday, October 6, 2011, and is in full
force and effect upon its passage.
Sincerely,
ArtL��Y_yl . "0
Stephanie M. Moon, MMC
City Clerk
Enclosure
October 13, 2011
Edward Schaben, Roanoke Postmaster
PO Box 12361
Roanoke VA 24025 -2361
Dear Postmaster Schaben:
JONATHAN E. CRAFT
Deputy City Clerk
CECELIA T. WEBB
Assistant Deputy City Clerk
I am enclosing a copy of Resolution No. 39227 - 100611 requesting the U.S.
Postal Service not to close the mail processing center and Melrose Avenue and
downtown Church Avenue branch post offices in the City of Roanoke.
The abovereferenced measure was adopted by the Council of the City of
Roanoke at a regular meeting held on Thursday, October 6, 2011, and is in full
force and effect upon its passage.
Sincerely,
Stephanie M. Moon, MMC
City Clerk
Enclosure
CITY OF ROANOKE
'.,
OFFICE OF THE CITY CLERK ,
'^
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011 -1536
Telephone: (540) 853 -2541
Fax: (540) 853 -1145
STEPHANIE M. MOON, MMC
E -mail: clerk @roanokeva.gov
City Clerk
October 13, 2011
Edward Schaben, Roanoke Postmaster
PO Box 12361
Roanoke VA 24025 -2361
Dear Postmaster Schaben:
JONATHAN E. CRAFT
Deputy City Clerk
CECELIA T. WEBB
Assistant Deputy City Clerk
I am enclosing a copy of Resolution No. 39227 - 100611 requesting the U.S.
Postal Service not to close the mail processing center and Melrose Avenue and
downtown Church Avenue branch post offices in the City of Roanoke.
The abovereferenced measure was adopted by the Council of the City of
Roanoke at a regular meeting held on Thursday, October 6, 2011, and is in full
force and effect upon its passage.
Sincerely,
Stephanie M. Moon, MMC
City Clerk
Enclosure
October 13, 201 1
Patrick R. Donahoe
Postmaster General
United State Postal Service
475 L'Enfant Plaza SW
Washington DC 20260
Dear Postmaster General Donahoe:
JONATHAN E. CRAFT
Deputy City Clerk
CECELIA T. WEBB
Assistant Deputy City Clerk
I am enclosing a copy of Resolution No. 39227- 100611 requesting the U.S.
Postal Service not to close the mail processing center and Melrose Avenue and
downtown Church Avenue branch post offices in the City of Roanoke.
The abovereferenced measure was adopted by the Council of the City of
Roanoke at a regular meeting: held on Thursday, October 6, 2011, and is in full
force and effect upon its passage.
Sincerely,
Stephanie M. Moon, MMC
City Clerk
Enclosure
CITY OF ROANOKE
.=�..
OFFICE OF THE CITY CLERK
"-
215 Church Avenue, S. W., Suite 456
:.
Roanoke, Virginia 24011 -1536
Telephone: (540) 853 -2541
Fax: (540) 853 -1145
STEPHANIE M. MOON, MMC
E -mail: clerk @roanokeva.gov
City Clerk
October 13, 201 1
Patrick R. Donahoe
Postmaster General
United State Postal Service
475 L'Enfant Plaza SW
Washington DC 20260
Dear Postmaster General Donahoe:
JONATHAN E. CRAFT
Deputy City Clerk
CECELIA T. WEBB
Assistant Deputy City Clerk
I am enclosing a copy of Resolution No. 39227- 100611 requesting the U.S.
Postal Service not to close the mail processing center and Melrose Avenue and
downtown Church Avenue branch post offices in the City of Roanoke.
The abovereferenced measure was adopted by the Council of the City of
Roanoke at a regular meeting: held on Thursday, October 6, 2011, and is in full
force and effect upon its passage.
Sincerely,
Stephanie M. Moon, MMC
City Clerk
Enclosure
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 6th day of October, 2011.
No. 39227 - 100611.
A RESOLUTION requesting the U. S. Postal Service not to close the mail processing center
and Melrose Avenue and downtown Church Avenue branch post offices in the City of Roanoke.
WHEREAS, on September 15, 2011, the U. S. Postal Service proposed a study of cutting its
nationwide network of mail processing facilities by over half by consolidating or closing nearly 250
of them, including the ones in Roanoke and Lynchburg, which would mean the demise of the
Roan oke postmark;
WHEREAS, such a proposed change would result in a new average national service mail
delivery standard of two to three days, as opposed to the current one- to three -day standard;
WHEREAS, the Roanoke processing and distribution center employs 357 people, whose
jobs are critical to the region;
WHEREAS, the U. S. Postal Service is also studying possibly closing the Melrose Avenue
and downtown Church Avenue branch post offices in the City, both of which are important to local
residents and businesses, and should remain open.
THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke as follows:
1. The U. S. Postal Service is respectfully requested not to close or consolidate the mail
processing facility in the City, or the Melrose Avenue or downtown Church Avenue branch post
offices.
2. The City Clerk is directed to forward certified copies of this Resolution to Senator Mark
Warner, Senator James 'Webb, Congressman Robert Goodlatte, Roanoke Postmaster Edward
Schaben, and Postmaster General Patrick R. Donahue.
ATTEST:
��' �-n .- a
�"
City Clerk.
October 13, 2011
Tata Sidibe
Membership Relations Assistant
National League of Cities
1 301 Pennsylvania Avenue NW Suite 550
Washington, DC 20004
Dear Ms. Sidibe:
JONATHAN E. CRAFT
Deputy City Clerk
CECELIA T. WEBB
Assistant Deputy City Clerk
I am enclosing a copy of Resolution No. 39228 - 100611 designating the
Honorable Anita J. Price, Council Member, as the . Voting Delegate for the
National League of Cities Conference to be held on November 9 -12, 2011, in
Phoenix, Arizona on behalf of the City of Roanoke, Virginia.
The abovereferenced measure was adopted by the Council of the City of
Roanoke at a regular meeting held on Thursday, October 6, 2011, and is in full
force and effect upon its passage.
Sincerely,
Jonathan E. aft
Deputy City Clerk
Enclosure
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
"-
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011 -1536
Telephone: (540) 853 -2541
Fax: (540) 853 -1145
STEPHANIE M. MOON, MMC
E -mail: clerk @roanokeva.gov
City Clerk
October 13, 2011
Tata Sidibe
Membership Relations Assistant
National League of Cities
1 301 Pennsylvania Avenue NW Suite 550
Washington, DC 20004
Dear Ms. Sidibe:
JONATHAN E. CRAFT
Deputy City Clerk
CECELIA T. WEBB
Assistant Deputy City Clerk
I am enclosing a copy of Resolution No. 39228 - 100611 designating the
Honorable Anita J. Price, Council Member, as the . Voting Delegate for the
National League of Cities Conference to be held on November 9 -12, 2011, in
Phoenix, Arizona on behalf of the City of Roanoke, Virginia.
The abovereferenced measure was adopted by the Council of the City of
Roanoke at a regular meeting held on Thursday, October 6, 2011, and is in full
force and effect upon its passage.
Sincerely,
Jonathan E. aft
Deputy City Clerk
Enclosure
N�
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 6th day of October, 2011.
No. 39228 - 100611.
A RESOLUTION designating a Voting Delegate for the Annual Business Meeting of the
National League of Cities.
BE IT RESOLVED by the Council of the City of Roanoke as follows:
1. For the National League of Cities Conference to be held on November 9 - November
12, 2011, in Phoenix, Arizona, and any Business Meetings in connection with such Conference, The
Honorable Anita Price, Council Member, is hereby designated Voting Delegate on behalf of the City
of Roanoke, Virginia.
2. Stephanie Moon, City Clerk, is directed to take any action required by the National
League of Cities with respect to certification of the City's official Voting Delegate.
ATTEST:
*�;, City'Clerk.
K: \Measures \National League of Cities Voting Rep 2011.doc
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U
NATIONAL 1 2011 Officers
LEAGUEPresident First Vice President Second Vice President Immediate Post President
lames E Mitchell, Jr. Ted Ellis Marie Lopez Rogers Ronald 0. Loveridge
of CITIES Council Member Mayor Mayor Mayor Executive Director
Chadotte, North Carolina Bluffton, Indiana Avondale, Arizona Riverside, Califomia Donald J. Borut
August 19, 2011 =a
�T7
Stephanie M. Moon
City Clerk ? �G
City of Roanoke
ry Q
215 Church. Ave, SW Rm. 456
Roanoke, VA 24011 r
Dear City Clerk Moon:
The National League of Cities (NLC) Annual Business Meeting will be held on Saturday,
November 12, 2011 from 2:30 to 4:30pm, at the conclusion of the Congress of Cities and
Exposition in Phoenix, AZ. As a direct member city, your city is entitled to vote at this meeting.
Based on the population as of the 2000 Census, each member city casts between one and twenty
votes. The number of votes for each population range can be found on the table on the reverse of
the credentials form.
To be eligible to cast a city's vote, a voting delegate and alternate must be officially designated
by the city using the enclosed credentials form. This form will be forwarded to NLC Credentials
Committee. NLC bylaws expressly prohibit voting by proxy. City elected officials should be
made aware of this request so that decisions can be made as to who will be the voting delegate
and altemate(s).
At the Congress of Cities, the voting delegate must pick up the city's voting card at the
Credentials Booth before the Annual Business Meeting and must be present at the Annual
Business Meeting to cast the city's vote. The Credentials Booth will be open during scheduled
times throughout the Congress of Cities.
Please return the completed form to NLC by fax 202 -626 -3109 on or before October 28,
2011. If you have any questions, please contact Tata Sidibe, sidibe(g,nlc.org or 202 - 626 -3188 or
Mae Davis, mdavisAnlc.org, 202- 626 -3150.
Thank you,
Donald J. Borut
Executive Director
Enclosure: Credential Form & Population Chart
1301 Pennsylvania Ave., NW, Washington, OC 20004 -11631 202- 626 -30001 Fax: 202.626 -3043 1 www.nl(.org
NATIONAL
LEAGUE
ol: C ITI ES
NATIONAL LEAGUE OF CITIES
2011 CONGRESS OF CITIES
PHOENIX, ARIZONA
Number of Votes — Annual Business Meeting
Direct Member Cities
Article IV, Section 2 of the National League of Cities bylaws specifies the number of votes
that each NLC direct member city is entitled to cast at the Annual Business Meeting at the
Congress of Cities. Member cities are required by the bylaws to cast unanimous votes.
CITY POPULATION (per 2000 Census)
NUMBER OF VOTES
Under 50,000
1 vote
50,000 — 99,999
2 votes
100,000 — 199,999
4 votes
200,000 — 299,999
6 votes
300,000 — 399,999
8 votes
400,000 — 499,999
10 votes
500,000 — 599,999
12 votes
600,000 — 699,999
14 votes
700,000 — 799,999
16 votes
800,000 — 899,999
18 votes
900,000 and above
20 votes
COMMITTEE VACANCIES /REAPPOINTMENTS
October 6, 2011
VACANCIES:
Three -year term of office of Jay Foster on the Roanoke Valley - Alleghany Regional Comprehensive
Economic Development Strategy Committee ending March 31, 2014. (Non - elected official)
Five -year term of office of Robert P. Wingfield ending September 30, 2011; and unexpired term of
office of Peter Clapsaddle ending September 30, 2013, as members of the Local Board of Building
Code Appeals.
Three -year terms of office ending December 31, 2011 of Joseph F. Miller, William D. Poe and
Diana B. Shepherd as members of the Board ,of Zoning Appeals. All are ineligible to serve another
term of office inasmuch as they have served three consecutive terms of office.
Unexpired term of office on the Roanoke Arts Commission created by the resignation of Taliaferro
Logan ending June 30, 2014.
Four -year term of office of Laurence Levy as a City representative of the Roanoke Valley Resource
Authority ending December 31, 2011.
Three -year terms of office of Lutheria Smith and Victoria Cox as members of the Human Services
Advisory Board ending November 30, 2011; and unexpired term of James Ritchie ending
November 30, 2012.
Three year terms of office of Thomas W. Ruff (citizen at large) and Greg Spangler (towing
enforcement) as members of the Towing Advisory Board ending October 31, 2011. Criteria requires
a citizen at large and a representative in towing enforcement.
Unexpired term of office on the Mill Mountain Advisory Committee created by the resignation of
Richard Walters ending June 30, 2013.
REAPPOINTMENTS:
Paula L. Prince as a City representative to the Blue Ridge Behavioral Healthcare, Board of Directors
for a term of office ending December 31, 2014.
�0
CITY OF ROANOKE
=- r=
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Room 456
Roanoke, Virginia 24011 -1536
Telephone: (540) 853 -2541
Fax: (540) 853 -1145
STEPHANIE M. MOON, MMC
E -mail: clerk@roanokeva.gov
Acting City Clerk
October 11, 2011
Dr. M. Rupert Cutler
204 S. Jefferson Street, Unit 4
Roanoke, Virginia 24011 -1709
Dear Dr. Cutler:
JONATHAN E. CRAFT
Deputy City Clerk ,
CECELIA T. WEBB
Assistant Deputy City Clerk
At a regular meeting of the Council of the City of Roanoke which was held on Thursday,
October 6, 2011, you were appointed as a representative of the Roanoke Valley -
Alleghany Regional Comprehensive Economic Development Strategy Committee for a
term of office ending March 31, 2014.
Enclosed you will find a Certificate of your appointment and an Oath or
Affirmation of Office which may be administered by the Clerk of the Circuit Court
of the City of Roanoke, located on the third floor of the Roanoke City Courts
Facility, 315 Church Avenue, S. W.
Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor
Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which
you were appointed.
Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing
copy of the Virginia Freedom of Information Act. The Act requires that you be provided
with a copy within two weeks of your appointment and each member is required "to read
and become familiar with provisions of the Act."
Dr. M. Rupert Cutler
October 11, 2011
Page 2
On behalf of the Mayor and Members of City Council, I would like to express
appreciation for your willingness to serve to the City of Roanoke as a representative of
the Roanoke Valley - Alleghany Regional Comprehensive Economic Development
Strategy Committee.
Sincerely,
Stephanie M. Moon, MMC
City Clerk
SMM:jec
Enclosures
pc: Wayne G. Strickland, Executive Director, Roanoke Valley Alleghany Regional
Commission, P. O. Box 2569, Roanoke, Virginia 24010
C
COMMONWEALTH OF VIRGINIA )
To -wit:
CITY OF ROANOKE )
I, Stephanie M. Moon, City Clerk, and as such City Clerk of the City of Roanoke
and keeper of the records thereof, do hereby certify that at a regular meeting of Council
which was held on the sixth day of October, 2011, Dr. M. Rupert Cutler- was appointed
as a representative of the Roanoke Valley - Alleghany Regional Comprehensive
Economic Development Strategy Committee for a three -year term of office ending
March 31, 2014.
Given under my hand and the Seal of the City of Roanoke this eleventh day of
October, 2011.
A-t;� ��. a �•..�
City Clerk
a
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
I
Roanoke, Virginia 24011 -1536
Telephone: (540) 853 -2541
Fax: (540) 853 -1145
STEPHANIE M. MOON, MMC
E -mail: clerk @roanokeva.gov JONATHAN E. CRAFT
City Clerk
Deputy City Clerk
October 11 2011 CECELIAT.WEBB
Assistant Deputy City Clerk
Cheryl W. Hartman
2423 Stanley Avenue, S.E.
Roanoke, Virginia 24014
Dear Ms. Hartman:
At a regular meeting of the Council of the City of Roanoke which was held on
Thursday, October 6, 201 1 , you were appointed as a member of the Human
Services Advisory Board, to fill the unexpired term of .James D. Ritchie ending
November 30, 2012.
Enclosed you will find a Certificate of your appointment and an Oath or
Affirmation of Office which must be administered by a Clerk of the Circuit
Court of the City of Roanoke, located on the third floor of the Roanoke City
Courts Facility, 315 Church Avenue, S. W.
Once the Oath has been administered, please return a signed copy to the City
Clerk's Office prior to serving in the capacity to which you were appointed.
Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am
enclosing copy of the Virginia Freedom of Information Act. The Act requires that
you be provided with a copy within two weeks of your appointment and each
member is required "to read and become familiar with provisions of the Act."
On behalf of the Mayor and Members of City Council, I would like to express
appreciation for your willingness, to serve as a member of the Human Services
Advisory Board.
Sincerel ,
Oth`�
Stephanie M. Moon, MMC
City Clerk
SMM:jec
Enclosures
pc: Teresa I. McDaniel, Secretary, Human Services Advisory Board w/ application
COMMONWEALTH OF VIRGINIA )
To -wit:
CITY OF ROANOKE )
I, Stephanie M. Moon, City Clerk, and as such City Clerk of the City of
Roanoke and keeper of the records thereof, do hereby certify that at a regular
meeting of Council which was held on the sixth day of October, 2011, Cheryl W.
Hartman was appointed as a member of the Human Services Advisory Board, to
fill the unexpired term of fames D. Ritchie ending November 30, 2012.
Given under my hand and the Seal of the City of Roanoke this eleventh day
of October, 201 1.
City Clerk
1- . ±►�- _
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011 -1536
-
Telephone: (540) 853 -2541
Fax: (540) 853 -1145
STEPHANIE M. MOON, MMC
E -mail: clerk@roanokeva.gov JONATHAN E. CRAFT
City Clerk
Deputy City Clerk
October 11, 201 1 CECELIAT. WEBB
Assistant Deputy City Clerk
Wilton C. Kennedy
2620 Avenham Avenue
Roanoke, Virginia 24014
Dear Mr. Kennedy:
At a regular meeting of the Council of the City of Roanoke which was held on
Thursday, October 6, 2011, you were appointed to replace Lutheria Smith as a
member of the Human Services Advisory Board, for a four -year term of office
ending November 30, 2015.
f
Enclosed you will find a Certificate of your appointment and an Oath or
Affirmation of Office which must be administered by a Clerk of the Circuit
Court of the City of Roanoke, located on the third floor of the Roanoke City
Courts Facility, 315 Church Avenue, S. W.
Once the Oath has been administered, please return a signed copy to the City
Clerk's Office prior to serving in the capacity to which you were appointed.
Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am
enclosing copy of the Virginia Freedom of Information Act. The Act requires that
you be provided with a copy within two weeks of your appointment and each
member is required "to read and become familiar with provisions of the Act."
On behalf of the Mayor and Members of City Council, I would like to express
appreciation for your willingness to serve as a member of the Human Services
Advisory Board.
Sincerely,
AqL-x �-
O
Stephanie M. Moon, MM
City Clerk
SMM:jec
Enclosures
pc: Teresa I. McDaniel, Secretary, Human Services Advisory Board w/ application
COMMONWEALTH OF VIRGINIA )
To -wit:
CITY OF ROANOKE )
I, Stephanie M. Moon, City Clerk, and as such City Clerk of the City of
Roanoke and keeper of the records thereof, do hereby certify that at a regular
meeting of Council which was held on the sixth day of October, 2011, Wilton C.
Kennedy was appointed to replace Lutheria Smith as a member of the Human
Services Advisory Board, for a four -year term of office ending November 30, 2015.
Given under my hand and the Seal of the City of Roanoke this eleventh day
of October, 201 1 .
va� Y
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011 -1536
Telephone: (540) 853 -2541
Fax: (540) 853 -1145
STEPHANIE M. MOON, MMC E -mail: clerk@roanokeva.gov
City Clerk
October 1 1 , 201 1
Paula Prince
550 Mountain Avenue, S.W
Roanoke, Virginia 24016
Dear Ms. Prince:
JONATHAN E. CRAFT
Deputy City Clerk
CECELIA T. WEBB
Assistant Deputy City Clerk
At a regular meeting of the Council of the City of Roanoke which was held on
Thursday, October 6, 201 1 , you were reappointed as a City representative to
the Blue Ridge Behavioral Healthcare Board of-Directors, I for a three year term of
office ending December 31, 2014.
Enclosed you will find a Certificate of your reappointment and an Oath or
Affirmation of Office which must be administered by the Clerk of the
Circuit Court of the City of Roanoke, located on the third floor of the
Roanoke City Courts Facility, 315 Church Avenue, S. W.
After the Oath has been administered, please return one copy to Room 456 in
the Noel C. Taylor Municipal Building, 21 5 Church Avenue, S. W.
Pursuant to Section 2.2- 3702, Code of Virginia (1950), as amended, I am
enclosing copy of the Virginia Freedom of Information Act. The Act requires
that you be provided with a copy with -in two weeks of your reappointment and
each member is required "to read and become familiar with provisions of the
Act."
Ms. Paula Prince
October 1 1, 2011
Page 2
On behalf of the Mayor and Members of City Council, I would like to express
appreciation for your willingness to serve the City of Roanoke as a member of
the Blue Ridge Behavioral Healthcare Board of Directors.
Sincerely,
k-�14 �- � �-
Stephanie M. Moon, MMC
City Clerk
SMM:jec
Enclosures
pc: Tim Steller, Executive Director, Blue Ridge Behavioral Healthcare, 301 Elm
Avenue, S. W., Roanoke, Virginia 2401 6 -4001
COMMONWEALTH OF VIRGINIA)
To -wit:
CITY OF ROANOKE )
I, Stephanie M. Moon, City Clerk, and as such' City Clerk of the City of
Roanoke and keeper of the records thereof, do hereby certify that at a regular
meeting of Council which was held on the sixth day of October 201 1, Paula
Prince was reappointed as a City representative to the Blue Ridge Behavioral
Healthcare, Board of Directors, for a term ending December 31, 2014.
Given under my hand and the Seal of the City of Roanoke this eleventh
day of October 2011.
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011 -1536
Telephone: (540) 853 -2541
Fax: (540) 853 -1145
STEPHANIE M. MOON, MMC E -mail: clerk@roanokeva.gov
City Clerk
October 1 1 , 2011
Paula Prince
550 Mountain Avenue, S.W.
Roanoke, Virginia 24016
Dear Ms. Prince:
JONATHAN E. CRAFT
Deputy City Clerk
CECELIA T. WEBB
Assistant Deputy City Clerk
Please submit a new application for appointment to the Blue Ridge
Behavioral Healthcare Board of Directors. You may submit the application online
by going to www.roanokeva.gov. Once there, go under
Govevernment4Council- Appointed Bodies and then click on vacancies.. You
will then need to scroll down and click on the "Click here to apply online now!"
link.
I am also enclosing a paper application that can be mailed to this office in
case you find it to be more convenient.
Thank you for your attention to this matter.
Sincerely,
Jonathan E. raft
Deputy City Clerk