HomeMy WebLinkAboutCouncil Actions 11-07-11BESTPITCH
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ROANOKE CITY COUNCIL
INFORMAL SESSION
NOVEMBER 7, 2011
9:00 A.M.
EOC CONFERENCE ROOM
ROOM 159
,.AGENDA
Call to Order -- Roll Call — Council Member Bestpitch arrived at 9:09 a.m.,
and Council Member Price arrived at 2:00 p.m.
Vice -Mayor Trinkle was absent.
A communication from Mayor David A. Bowers requesting that Council convene in a
Closed Meeting to discuss vacancies on certain authorities, boards, commissions and
committees appointed by Council, pursuant to Section 2.2 -3711 (A)(1), Code of Virginia
(1950), as amended. A list of current vacancies is included with the agenda for this
meeting. (4 -0, Council Members Bestpitch and Price were not present when the
vote was recorded.)
A communication from the City Manager requesting that Council convene in a Closed
Meeting to discuss the disposition of publicly -owned property consisting of two parcels
bearing Official Tax Parcel Nos. 6421001 and 6421113, located at 0 Ben Street and 0
Lewiston Street, N. W., respectively, where discussion in an open meeting would
adversely affect the bargaining position or negotiating strategy of the public body,
pursuant to Section 2.2- 3711(A)(3), Code of Virginia (1950), as amended. (4 -0, Council
Members Bestpitch and Price were not present when the vote was recorded.)
ITEMS FOR DISCUSSION AT THE JOINT MEETING OF COUNCIL, AREA
LEGISLATORS AND, THE ROANOKE CITY SCHOOL BOARD TO BE HELD ON
MONDAY, DECEMBER 5, 2011, at 9:00 A.M., IN THE EOC CONFERENCE ROOM,
ROOM 159, NOEL C. TAYLOR MUNICIPAL BUILDING. Items for discussion should
be submitted to the City Clerk by November 30, 2011.
ITEMS LISTED ON THE 2:00 P.M. COUNCIL DOCKET REQUIRING
DISCUSSION /CLARIFICATION AND ADDITIONS /DELETIONS TO THE 2:00 P.M.
AGENDA. None.
TOPICS FOR DISCUSSION BY THE MAYOR AND MEMBERS OF COUNCIL. None.
At 9:08 a.m., the Mayor declared the meeting in recess for a Closed
Meeting.
(Council Member Bestpitch arrived at the meeting (9:09 a.m., during the
Closed meeting)
BRIEFINGS:
• Brownfield Corridor /Rail Corridor Consultant - 30 minutes
• Downtown Housing Study - 30 minutes
• HUD CDBG Plan Amendment - 15 minutes
• Digital Radio - 30 minutes
THE COUNCIL MEETING WAS DECLARED IN RECESS AT 11:40 A.M., TO BE
RECONVENED AT 2:00 P.M., IN THE COUNCIL CHAMBER, ROOM 450, NOEL C.
TAYLOR MUNICIPAL BUILDING, 215 CHURCH AVENUE, S. W.
2
ROANOKE CITY COUNCIL
REGULAR SESSION
NOVEMBER 7, 2011
2:00 P.M.
CITY COUNCIL CHAMBER
AGENDA
1. Call to Order- -Roll Call. Vice -Mayor Trinkle was absent.
The Invocation was delivered by Father Peter A. Day, Holy Trinity Greek
Orthodox Church.
The Pledge of Allegiance to the Flag of the United States of America was
led by Mayor David A. Bowers.
Welcome. Mayor Bowers.
NOTICE:
Today's Council meeting will be televised live and replayed on RVTV Channel 3
on Thursday, November 10 at 7:00 p.m., and Saturday, November 12 at
4:00 p.m. Council meetings are offered with closed captioning for the hearing
impaired.
ANNOUNCEMENTS:
THE PUBLIC IS ADVISED THAT MEMBERS OF COUNCIL RECEIVE THE
CITY COUNCIL AGENDA AND RELATED COMMUNICATIONS, REPORTS, .
ORDINANCES AND RESOLUTIONS, ETC., ON THE THURSDAY PRIOR TO
THE COUNCIL MEETING TO PROVIDE SUFFICIENT TIME FOR REVIEW OF
INFORMATION.
N
THE CITY CLERK'S OFFICE PROVIDES THE MAJORITY OF THE CITY
COUNCIL AGENDA ON THE INTERNET FOR VIEWING AND RESEARCH
PURPOSES. TO ACCESS AGENDA MATERIAL, GO TO THE CITY'S
HOMEPAGE AT WWW.ROANOKEVA.GOV, CLICK ON THE GOVERNMENT
ICON.
NOTICE OF INTENT TO COMPLY WITH THE AMERICANS WITH
DISABILITIES ACT. SPECIAL ASSISTANCE IS AVAILABLE FOR DISABLED
PERSONS ADDRESSING CITY COUNCIL. EFFORTS WILL BE MADE TO
PROVIDE ADAPTATIONS OR ACCOMMODATIONS BASED ON INDIVIDUAL
NEEDS OF QUALIFIED INDIVIDUALS WITH DISABILITIES, PROVIDED THAT
REASONABLE ADVANCE NOTIFICATION HAS BEEN RECEIVED BY THE
CITY CLERK'S OFFICE.
PERSONS WISHING TO ADDRESS COUNCIL WILL BE REQUIRED TO
CONTACT THE CITY CLERK'S OFFICE PRIOR TO THE MONDAY COUNCIL
MEETING, OR REGISTER WITH THE STAFF ASSISTANT AT THE
ENTRANCE TO THE COUNCIL CHAMBER PRIOR TO COMMENCEMENT OF
THE COUNCIL MEETING. ONCE THE COUNCIL MEETING HAS CONVENED,
THERE WILL BE NO FURTHER REGISTRATION OF SPEAKERS, EXCEPT
FOR PUBLIC HEARING MATTERS. ON THE SAME AGENDA ITEM, ONE TO
FOUR SPEAKERS WILL BE ALLOTTED FIVE MINUTES EACH; HOWEVER,
IF THERE ARE MORE THAN FOUR SPEAKERS, EACH SPEAKER WILL BE
ALLOTTED THREE MINUTES.
ANY PERSON WHO IS INTERESTED IN SERVING ON A CITY COUNCIL
APPOINTED AUTHORITY, BOARD, COMMISSION OR COMMITTEE MAY
CONTACT THE CITY CLERK'S OFFICE AT 853 -2541, OR ACCESS THE
CITY'S HOMEPAGE TO OBTAIN AN APPLICATION.
THE COUNCIL OF THE CITY OF ROANOKE IS SEEKING APPLICATIONS
FOR THE FOLLOWING CURRENT OR UPCOMING VACANCIES:
BOARD OF ZONING APPEALS — THREE VACANCIES
(EFFECTIVE JANUARY 1, 2012/CITY RESIDENTS ONLY)
HUMAN SERVICES ADVISORY BOARD - TWO VACANCIES
ROANOKE ARTS COMMISSION - ONE VACANCY
ROANOKE VALLEY RESOURCE AUTHORITY — ONE VACANCY
TOWING ADVISORY BOARD — TWO VACANCIES
(CITIZEN AT LARGE AND TOWING ENFORCEMENT)
VIRGINIA WESTERN COMMUNITY COLLEGE BOARD - ONE VACANCY
2. PRESENTATIONS AND ACKNOWLEDGEMENTS:
A Proclamation declaring Friday, November 11, 2011 as Veterans Day 2011.
Presented Proclamation to Council Member Bestpitch, William M.
Hackworth, Jeff Shawver and Bob Eaton.
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Presentation by Katherine Elliott, Board Chairman, Family Service of Roanoke
Valley in honor of its 110th Anniversary. Recognized Ms. Elliott for
presentation.
Recognition of the City Attorney, as the recipient of the 2011 Edward J. Finnegan
Award for Distinguished Service. Recognized William M. Hackworth.
3. HEARING OF CITIZENS UPON PUBLIC MATTERS:
CITY COUNCIL SETS THIS TIME AS A PRIORITY FOR CITIZENS TO BE
HEARD. ALL MATTERS WILL BE REFERRED TO THE CITY MANAGER FOR
RESPONSE, RECOMMENDATION OR REPORT TO COUNCIL, AS HE MAY
DEEM APPROPRIATE.
4. CONSENT AGENDA
(APPROVED 6 -0)
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE
CONSIDERED TO BE ROUTINE BY THE MEMBERS OF CITY COUNCIL AND
WILL BE ENACTED BY ONE MOTION. THERE WILL BE NO SEPARATE
DISCUSSION OF THE ITEMS. IF DISCUSSION IS DESIRED, THE ITEM WILL
BE REMOVED FROM THE CONSENT AGENDA AND CONSIDERED
SEPARATELY.
C -1 Minutes of the recessed meeting of the Council held on Monday,
September 26, 2011; and the regular meetings of the Council held on Thursday,
October 6 and Monday, October 17, 2011.
RECOMMENDED ACTION: Dispensed with the reading of the minutes
and approved as recorded.
C -2 A communication from the City Manager requesting that Council schedule
a public hearing for Monday, November 21, 2011, at 7:00 p.m., or as soon
thereafter as the matter may be heard, to consider the sale of a 3.0 acre portion
of City -owned property, otherwise known as the Buena Vista Recreation Center,
along with an easement across the property to Scott and Ascension Horchler.
RECOMMENDED ACTION: Concurred in the request.
C -3 A communication from the City Manager requesting that Council schedule
a public hearing for Monday, November 21, 2011, at 7:00 p.m., or as soon
thereafter as the matter may be heard, to consider a request from the Roanoke
Valley Student Trouble Center, Inc., d /b /a Trust House, a non - stock, not for profit
corporation, for tax exemption of certain real property located at 404 Elm
Avenue, S. W.
RECOMMENDED ACTION: Concurred in the request.
5
C -4 A communication from the City Manager requesting that Council schedule
a public hearing for Monday, November 21, 2011, at 7:00 p.m., or as soon
thereafter as the matter may be heard, to consider a request from the Grandin
Theatre Foundation, Inc., a non - stock, not for profit corporation, for tax
exemption of certain real and personal property located at 1310 Grandin Road,
S. W.
RECOMMENDED ACTION: Concurred in the request.
C -5 A communication from the City Manager requesting that Council schedule
a public hearing for Monday, November 21, 2011, at 7:00 p.m., or as soon
thereafter as the matter may be heard, to consider the sale of the former YMCA
facility located at 425 Church Avenue, S.W., to 425 Church Avenue, LLC.
RECOMMENDED ACTION: Concurred in the request.
C -6 A communication from the City Clerk advising that Angela Holland -
Hodnett has tendered her resignation as a member of the Human Services
Advisory Committee, effective immediately.
RECOMMENDED ACTION: Accepted the resignation and received and
filed the communication.
C -7 Annual Report of the City of Roanoke Finance Board for the fiscal year
ending June 30, 2011.
RECOMMENDED ACTION: Received and filed.
C -g A communication from Tim Steller, Executive Director, Blue Ridge
Behavioral Healthcare, requesting that Council ratify the reappointment of Larry
Cadd as an at -large member of the Board of Directors for a three -year term of
office, commencing January 1, 2012 and ending December 31, 2014.
RECOMMENDED ACTION: Concurred in the request.
C -9 Reports of qualification of the following individuals:
The Honorable Raphael E. Ferris as a City representative of the
Roanoke Valley - Alleghany Regional Comprehensive Economic
Development Strategy Committee for a term of office ending
March 31, 2014; and as a City representative of the Steering
Committee of the Regional Sustainability Partnership for a term of
office ending June 30, 2013;
M. Rupert Cutler as a City representative of the Roanoke Valley -
Alleghany Regional Comprehensive Economic Development
Strategy Committee for a term of office ending March 31, 2014;
Gordie Zeigler as a member of the Parks and Recreation Advisory
Board for a term of office ending March 31, 2014;
Wilton C. Kennedy as a member of the Human Services Advisory
Board for a term of office ending November 30, 2015;
Paula Prince as a City representative of the Blue Ridge Behavioral
Healthcare, Board of Directors for a term of office ending
December 31, 2014; and
John Fulton as a member of the Architectural Review Board for a
term of four years ending October 1, 2015.
RECOMMENDED ACTION: Received and filed.
REGULAR AGENDA
5. PUBLIC HEARINGS: NONE.
6. PETITIONS AND COMMUNICATIONS:
a. Request of Smart Beginnings to share information regarding the
importance. of school readiness /Smart Beginnings Initiative. Kris Meyers,
Program Manager, Spokesperson. (Sponsored by Mayor Bowers and
Council Member Price).
Received and filed. .
b. Presentation with regard to Early Childhood Education. Charlsie Parker,
Early Literacy Librarian and Amber Yopp, Youth Services Coordinator,
Spokespersons. (Sponsored by the City Manager).
Received and filed.
7. REPORTS OF CITY OFFICERS AND COMMENTS OF
CITY MANAGER:
a. CITY MANAGER:
BRIEFINGS:
Leaf Collection Update - Skip Decker, Solid Waste Manager, gave an
update on Leaf Collection.
7
ITEMS RECOMMENDED FOR ACTION:.
Acceptance and appropriation of funds from the Commonwealth of
Virginia Commission for the Arts Local Government Challenge
Grant to be allocated to the Roanoke Symphony Orchestra and
Opera Roanoke based on recommendations developed by the
Roanoke Arts Commission. Adopted Resolution No. 39243-
110711 and Budget Ordinance No. 39244 - 110711 (6 -0).
2. Acceptance and appropriation of funds from the United States
Department of Justice, Office of Community Policing Services for
the 2011 Secure Our Schools Grant to support the purchase and
installation of security related equipment upgrades at schools.
Adopted Resolution No. 39245 - 110711 and Budget Ordinance
No. 39246 - 110711 (6 -0).
3. Acceptance and appropriation of funds from the U.S. Department of
Housing. and Urban Development for the Fiscal Year 2011 Lead-
based Paint Hazard Control Grant to provide for the removal and
abatement of lead paint in the older housing stock of the City.
Adopted Resolution No. 39247- 110711 and Budget Ordinance
No. 39248 - 110711 (6 -0).
4. Approval of a request by Trane to rename the existing street
segment of Tuckawana Circle, N. W., to Trane Drive. Adopted
Resolution No. 39249 - 110711 (6 -0).
5. Approval of a special policy to pay any City employee who is a
military reservist/National Guard who is called to and serves in
active duty between October 1, 2011 and September 30, 2012.
Adopted Resolution No. 39250 - 110711 (6 -0).
6. Conditional approval and execution of Amendment No. 1 to the
City's 2010 -2015 Consolidated Plan; and appropriation of funds in
connection therewith. Adopted Resolution No. 39251 - 110711 and
Budget Ordinance No. 39252- 110711 (6 -0).
7. Acceptance of a Virginia Department of Rail and Public
Transportation Grant in connection with the Smart Way Connector
Bus service; and appropriation of funds. Adopted Resolution No.
39253 - 110711 and Budget Ordinance No. 39254 - 110711 (6 -0).
COMMENTS BY CITY MANAGER.
The City Manager commented on the following items:
• Roanoke City Star will be changed to red, white and blue on Friday in
honor of Veteran's Day.
• The Department of Technology received 8th place by the Center for
Digital Government for cities with a population of 75,000 - 124,999.
• Michael Clark, Parks and Recreation, received the YP Network Young
Professional's Award from the National Recreation and Park
Association.
b. DIRECTOR OF FINANCE:
1. Transfer of Qualified School Construction Bonds (QSCB) funds in
connection with various school capital projects. Adopted Budget
Ordinance No. 39255 - 110711 (6 -0).
8. REPORTS OF COMMITTEES: NONE.
9. UNFINISHED BUSINESS: NONE.
10. INTRODUCTION AND CONSIDERATION
ORDINANCES AND RESOLUTIONS: NONE.
11. MOTIONS AND MISCELLANEOUS BUSINESS:
a. Inquiries and /or comments by the Mayor and Members of City Council.
Council Member Price reminded everyone that she would be
attending the National League of Cities (NLC) Conference in
Phoenix, Arizona, held on November 8 —11.
The Mayor advised that the annual planning sessions that are
normally held during the month of March would not be
necessary because the City Manager and Director of Finance
would be incorporating budgetary items with the Council
briefings during the 9:00 a.m. informal sessions of Council.
LON
b. Vacancies on certain authorities, boards, commissions and committees
,appointed by Council.
0
Appointed James Harkness, Jr. to replace Laurence Levy as a
City representative of the Roanoke Valley Resource Authority
for a three year term of office commencing January 1, 2012
and ending December 31, 2015.
Appointed Hollie Young to fill the unexpired term of office of
Angela Holland - Hodnett as a member of the Human Services
Advisory Board ending November 30, 2013.
Appointed Granger Macfarlane to fill the unexpired term of
William M. Hackworth as a City representative of the Virginia
Western Community College Board, commencing January 1,
2012 and ending June 30, 2015.
CERTIFICATION OF CLOSED MEETING (6 -0).
12. ADJOURN - 5:17 P.M.
10
c4c,,;1 o CITY OF ROANOKE -
t CITY COUNCIL
t r . ` 215 Church Avenue, S.W.
Noel C. Taylor Municipal Building, Suite 456
Roanoke, Virginia 24011 -1536
Telephone: (540) 853 -2541
DAVID A. BOWERS Fax: (540) 853 -1145 Council Members
Mayor William D. Bestpitch
Raphael E. "Ray" Ferris
Sherman P. Lea
Anita J. Price
Court G. Rosen
David B. Trinkle
November 7, 2011
The Honorable Mayor and Members
of the Roanoke City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of Council:
This is to advise you that I will not be present at the 9:00 a.m. and 2:00 p.m. sessions of
Council on Monday, November 7, 2011. Best wishes for a successful meeting.
SiriNerely,
1 P4�
avid B. Trinkle
Vice -Mayor
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CITY OF ROANOKE
�- CITY COUNCIL
215 Church Avenue, S.W.
Noel C. Taylor Municipal Building, Suite 456
Roanoke, Virginia 24011 -1536
Telephone: (540) 853 -2541
DAVID A. BOWERS Fax: (540) 853 -1145
Mayor
November 7, 2011
The Honorable Mayor and Members
of the Roanoke City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of Council:
Council Members
William D. Bestpitch
Raphael E. "Ray" Ferris
Sherman P. Lea
Anita J. Price
Court G. Rosen
David B. Trinkle
This is to advise you that I will not be present at the 9:00 a.m. session of Council on
Monday, November 7, 2011. Best wishes for a successful meeting.
Sin erely,
Anita J. Price
Council Member
/ctw
Cs = CITY OF ROANOKE
OFFICE OF THE MAYOR
<z -` 215 CHURCH AVENUE, S.W., SUITE 452
ROANOKE, VIRGINIA 24011 -1594
TELEPHONE: (540) 853 -2444
FAX: (540) 853 -1145
DAVID A. BOWERS
Mayor
November 7, 2011
The Honorable Vice -Mayor and Members
of the Roanoke City,Council
Roanoke, Virginia
Dear Members of Council:
This is to request a Closed Meeting to discuss vacancies on certain authorities, boards,
commissions and committees appointed by Council, pursuant to Section 2.2 -3711 (A)(1),
Code of Virginia (1950), as amended. A list of current vacancies is included with the'
agenda for this meeting.
Sincerely,
David A. Bowers
Mayor
DAB:ctw
COMMITTEE VACANCIES /REAPPOINTMENTS
November 7, 2011
VACANCIES:
Five -year term of office of Robert P. Wingfield ending September 30, 2011; and unexpired term of
office of Peter Clapsaddle ending September 30, 2013, as members of the Local Board of Building
Code Appeals. Held in Abeyance
Three -year terms of office ending December 31, 2011 of Joseph F. Miller, William D. Poe and
Diana B. Shepherd as members of the Board of Zoning Appeals. Inasmuch as all three incumbents
have served three consecutive terms of office, they are not eligible for reappointment.
Unexpired term of office on the Roanoke Arts Commission created by the resignation of Taliaferro
Logan ending June 30, 2014.
Unexpired term of office on the Virginia Western Community College Board created by the
resignation of William M. Hackworth ending June 30, 2015.
Four -year term of office of Laurence Levy as a City representative of the Roanoke Valley Resource
Authority ending December 31, 2011.
Three -year term of office of Victoria Cox as a member of the Human Services Advisory Board
ending _November 30, 2011.
Three year terms of office of Thomas W. Ruff (citizen at large) and Greg Spangler (towing
enforcement) as members of the Towing Advisory Board ending October 31, 2011. Criteria requires
a citizen at large and a representative in towing enforcement.
REAPPOINTMENTS:
Larry Cadd as a City representative to the Blue Ridge Behavioral Healthcare, Board of Directors for
a term of office ending December 31, 2014.
CITY COUNCIL AGENDA REPORI
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To: Honorable Mayor and Members of City Council
Meeting: November 7, 2011
Subject: Request for Closed Meeting
This is to request that City Council convene a closed meeting to discuss the
disposition of publicly -owned property, consisting of two parcels bearing
Official Tax Parcel Nos. 6421001 and 6421113, located at 0 Ben Street and 0
Lewiston Street, N. W., respectively, where discussion in an open meeting would
adversely affect the bargaining position or negotiating strategy of the public
body, pursuant to §2.2 -371 1 .A.3, Code of Virginia (1950), as amended.
Christopher P. Morrill
City Manager
Distribution: Council Appointed Officers
Briefing #1
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ended Results for the Corridor (and for the City of Roanoke)
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GOALS
Project Goals
ovide a detailed analysis of economic conditions and market
mand for the corridor in order to determine best future uses;
amine feasibility of and recommend improvements that may be
cessary to reuse the. brownfield site;
gage the neighborhoods and other stakeholders in ongoing
sorts to reinvigorate the area;
�velop strategies for transitioning land to new uses; and
welop a specific set of implementation steps an.d resources for
✓italization of the corridor and enhancement of economic
velopment
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JE AND TASKS
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Project Kickoff and Data Collection
Baseline Property & Community Characterization
• Initial Property Assessment & Reverse Site Selection
• Public Involvement
• Re -Use Alternatives Evaluation
• Revitalization Strategy
• Buildings and Facilities
• Transportation
• Utilities, Water /Sewer
• Review and Adjust Existing Policies
• Develop New Policy Tools to Foster Revitalization
• Build Community and Regional Networks
• Identify Resources and Responsible Parties
• Develop Rail Corridor Reuse Task Force
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rt Rail Corridor Reuse Task Force to coordinate all efforts and
intain connections among groups
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rastructure Upgrade Plans
)lic /Private Partnerships and Other Economic Networks
-nmunity Involvement Plan
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ratification of uses /businesses that would bring revitalization to the
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nsideration of appropriate City participation and establishment of
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►ntification of additional issues from community stakeholders.
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Briefing #2
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Roanoke u
Uowntown tiosinA
Prodacecl by:
Richard H. Pennell Center for Real Estate Development
For
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With funding by:
The Economic Devebpment Authority
of the City of Roanoke
Overview
residential Survey Results
)owntown Demand Analysis
)owntown Supply Analysis
trategy
:onclusions
Downtown
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Survey Results: Demographics
.9.5% response rate
►6% white
►verage age: 41 years
5%
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5%
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• 60% male
• 34% married
. 20 -29 30 -39 40 -49 50 -59 60 -69 70 -79
Survey Results: Demographics
Dver 80% with college degree
average HH Income: $65,000
Median HH Income: $81,000
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)3% did not own pets
i6% rented their current residence
urvey Results: Demographics
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Downtown Roanoke
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Downtown. Demand Analysis
population growth and project -ions
— Projected to be 1,,170 by year -end 2011
2,000
1,800
1,600
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2000 2005 2010
Year
2015 2020
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Downtown Demand Analysis
;ondominium growth and projections
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2005 2010
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Downtown Demand Analysis
4Partrnent growth and projections
—696 units by year -end 2011
— 2009 — 2011: 353 units developed
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.ocations:
test Station
-tory Lofts
Garage Lofts
8 Jefferson Place
The
Hancock
302
Campbell
Lawson Bldg. East
204
S. Jefferson
The
Patrick Henry
Downtown Supply Analysis
apartments were all nearly 100% leased
iocial media —the new marketing
— Targeting a young.demographic
III adaptive uses of historic structures
- listoric tax credits were essential for most
deals
— Limited historic buildings suitable for
rehabilitation
�; Roanoke
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Strategy
target VA Tech's 31,000 students
— Greenville, SC and Clemson Univ. ease study
lmwood Park should be enhanced
— Highest use frequency ¢ral location
dentify strategic parcels for infill developmer
;likely new construction)
Strategy
'roduct type comparison to Zimmerman Volk
tudy(2000)
� E122 Unit Gap
Theoretical
Actual
Actual
Theoretical
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product type comparison to Zimmerman Volk
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■ Apartment
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issi.ble Location of townhouse
velopment
alkability
sual
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11 n.
ieiar§ i Roanoke - ;
r�st¢1t�rr AwE SiV a ,.d 116
��ayAso SiN pay Ave SVV, > "
" 220 „
Ave SW,
Jet�ean Cr ,
of Hetalm
Old'
A
.•sl -, � .i -3� r
r SouttZest
; fitbcnYatdeAv gg �;"
ACl1sQn �.� SW; utA *-SW
o,
R.
1 1117
Downtow
4
,owntown Roanoke Housing Study
``
IVAN
General Conclusions
Jnmet townhouse demand
— Growth depends on return of for -sale market
Jnmet apartment demand
- Growth depends on new construction viability
(limited historic structures)
;Imwood Park should be a major focus
fill /new - construction opportunities
'arking has not influenced demand
Priority Conclusions
timing: Development Pipeline ends after
?012
product: Pent -up demand for Townhomes
= financing: HTC's will no longer be the driver
if Downtown Development in the next
decade
Housing Trends Report -3rd Quarter 2011
Downtown Stabilized Residential Units
* The Lawson Building is not in the Downtown Service District, but markets itself as
"Downtown Living" and is therefore included in this count.
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Y
O
aDOWNTOWN
LIVING
Produced By
Downtown
Roanoke
www.DowntownRoanoke.org
8 Jefferson Place
87
Lofts on Church
8
One City Plaza
7
�t.
West Salem Place
9
�
The Hancock
58
118 Campbell SE
4
303 S. Jefferson
3
The Suites at Jefferson
8
<
24 Church
3
The Cotton Mill
108
Lofts at Sixteen West
8
The Patrick Henry
134
Big Lick Junction
15
The Lawson Building East*
20
Apartment Total:
472
'!
-111 W. Campbell
6
35 Luck
3
The Candy Factory
15
One Elm Place
20
Fulton Motor Lofts
22
Campbell Garage Lofts
15
State:& Building
City
5
c�
`.
Nehi Bottling Lofts
3
Davidson Building
3
204 Jefferson
10
129 & 133 Salem
3
Total Condominium:
105
Town/ The Row by the Rail (60 %)
5
Row house
Total Townhome /Row,!house.
; 5
». Smail'Develo,pmen'ts' &!Private Residences :
28
Student:.
104
Grand T otal:
714
* The Lawson Building is not in the Downtown Service District, but markets itself as
"Downtown Living" and is therefore included in this count.
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aDOWNTOWN
LIVING
Produced By
Downtown
Roanoke
www.DowntownRoanoke.org
Housing Trends Report -3rd Quarter 2011
Residential Development Pipeline
.;°
The Woolworth
Under Construction
12
Fall '11 3,750,000
Lofts at West Station
Under Construction
72
Winter'11 7,000,000
.,.
Billy's Ritz
Under Construction
11
Summer'12
`E, . ;
209 First St.
Planning
12
Summer'12
a,
YMCA Building
Conceptual
35
Boxley Residences
Conceptual
?
ApartmentTotal:
142
$ 10;750;000'
o
108 Campbell
Under Construction
3
Fall '11
o
123 Kirk Ave.
Conceptual
4
u
.
Total Condominium:
7
$ -
Produced By:
96,
Downtovvn
aDOWNTOWN Roanoke �LiVtNG �
www.DowntownRoanoke.org
Briefing #3
The Other Amendrnents
i
• Add $2,221 CDBG to City's "Community Based
Prevention Services" funding for equipment replacement
VA
Parking and security improvements
8
Council Actions Recohimended
• Accept and appropriate the additional $536,344 in
CDBG, HOME and ESG funds
0 . . _"
D
OEM
•
offlolle
F/ lolrwl.�Illffilll
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r i
Current
800 MHz Radio
A Historical Perspective
(1956 -2007)
• 800 MHz Radio System uses Mill Mountain Tower
• Enter into 15 -year agreement creating a trunked system
• 23 frequencies (10 City, 13 County),
• City of Roanoke remains on analog
A Historical Perspective
(2008-2009)
• Analog controllers $750K
• Microwave link to Mill Mountain $63K
• Roanoke County converts to digital radio platform
• County adds two additional frequencies (total =15)
• City adds three additional frequencies (total =13)
• Fire and Police departments are awarded over $1M in grants-
for dual mode radios.
A Historical Perspective
(2009-2011)
• $1.3M grant for Roanoke MSA Region 6 completed in
partnership with Lynchburg MSA Region 3 covering 32 localities
• City begins transition of seven (7) analog frequencies to digital
platform for Public Safety.
• Target go -live: May 1, 2012
RO ANOK E VALLEY RADIO $YSTEM �r�>
Crowell's Gap
Tru n ked
Simulcast
%�, I %
Vinton
%k < 1%)
Mill Mtn
Poor Mtn `� 1 1)
1{p
Ft Lewis Mtn
Prime Site
County PSB
Both Digital and Analog Radio Traverse the Microwave Infrastructure
0
s
0
H
The 2012 Intergovernmental Agreement
Developed by:
— City's Department of Technology
— County's Department of Communications & Information Technology
— City Attorney ,
— County Attorney
City &County share oversight
Equally owned and operated (50/50)
15 -year term with 5 -year renewable term
References supporting documents:
Governance Operations Manual
Security Policy Inventory
The Cost of Roanoke's Digital Radio Conversion
® Creating the Roanoke Valley Radio System
The City's share of the hardware, software, and services for
infrastructure deployed in 2009 by Roanoke County. Project
hours were validated by City DoT.
Cost $1,617,760
®
Digital aio Subscriber Units
Police, Fire, EMS, Sheriff's Office, E -911, Emergency Management Coordinator.
Total 904 radios replaced or software upgrade
Cost $3,131,129
® City Digital Radio Infrastructure
Cost for analog -to- digital conversion including all hardware, software, and
services
Cost: $2,400,111
Total Conversion Costs: $7,149,000
•l M NOY 1►1 [!
1111116
0 . • x
Questions?
Thank You!
November 7, 2011
Grant Funding by Budgeting
for Outcomes (BFO) Priority
City Council Briefing
November 7, 2011
Grant Fund
• Special revenue fund for Special Purpose
Grants
• Council action required to accept and
appropriate grant funding
• Funding sources include Federal, State,
other third parties and Local Match
1
Departments
• Departments serving as grant recipients /fiscal
agents include:
— Commonwealth's Attorney
— Economic Development
— Fire
— Human Services
— Libraries
— Parks and Recreation
— Planning, Building and Development
s — Police
Sheriff
— Workforce Development Board
Grant Allocations by Priority
Priority
Federal/
State
Local
Share
Total
%
Economy
$2,195,595
$ 0
$ 2,195,595
23.82
Education
121,624
6,944
128,568
1.32
Good Government
224,904
0
224,904
2.44
Human Services
1,096,695
58,524
1,155,219
11.90
Infrastructure
135,665
10,305
145,970
1.47
Livability
3,633,264
109,450
3,742,714
39.42
Safety
1,809,110
136,915
1,946,025
19.63
TOTAL
$ 9,216,857
1 $ 322,138
1 $ 9,538,995
100.00%
Grant and General Fund
Allocations by Priority
Priority
Grant
General Fund
Economy
$ 2,195,595
$ 3,352,131
Education
128,568
78,206,391
Good Government
224,904
15,224,138
Human Services
1,155,219
40,734,935
Infrastructure
145,970
24,914,031
Livability
3,742,714
16,766,632
Safety
1,946,025
60,989,171
Non - Departmental
0
18,509,571
TOTAL
$ 9,538,995 1
$ 258,697,000
Summer Food Program -
$
FY12 or most
$
12,410
Federal/ State
Grant Name
......... .........
Shelter Plus Care FY12 _
........ ..........
recent budget
Local Share
Byrne JAG Technology Improvement FYI .........
Share
$
175,140
_.
Homeless Assistance FYI
... ......... . -- ..........................................
$
174,596
$
Cityscape Grant FYI
$
15,000
Employ. Adv. TANF Participants FY12
...._.._ _ _ ......... .........
$
15,000
......... .................................................
- ......_ _
Certified Local Government FY11 #2 Melrose
$
5,000,
363,000
$
5,000
......... ......... .........
Certified Local Government FYI #2 Riverland
$
8,500
$
$
8,500
._...... ......... .........
Brownfield - Areawide Planning FYI ........
$
.............................................
175,000:
........ ...
............. ,
.... ..........
$
........ ......... ...........
175,000
s Substance FYI
$
200,000
$
200,000 _
............................................................................................
Workforce Investment Act-Administration
$
.
136198
................_......................._..... ........_.._...................
$
..................__ ._.
136198
.... . ......... ........-
Workforce Investment Act -Adult FYI
$
362,416 !.
-
.............
$
362,416
........ ......... ..........
Workforce Investment Act - Dislocated Worker FYI
$
482,029
$
482,029
Workforce Investment Act -Youth in School FYI
$
266,937
$
266,937
Workforce Investment Act -Youth Out of School FYI
$
114,401
......... ......_. ....:....
...... .........
$
114,401
......... ......... .........
......... .........
Workforce Investment Act -Rapid Respnose FYI
$
57,988
$
57,988
......... .........
Workforce Investment Act - Exemplary Performance FY12
......... ......... - .........
$
10,000 !
......_. .............
. $
10,000
...._.... ......_......
Workforce Investment Act - Regional Cooperation FY12
$
75,000
........ ......... ..._....
....... .........
$
75,000
......... ......... .........
............................................._................ ...............................
Workforce Investment Act -Rapid Response FYI #2
....... ......... ......... .........
$
255,350 !
_ .
$
....
255,350
.......... .............._
Economic Development FY12
$
31,776
$
31,776
......... ......... ......:..
Total Economy;
$
2,195,595
$ -
$
2,195,595
......... ......... .........
�DBG ricorp Grant FY12
$
103,568
$ 6,944
........ .........
$
96,624
g-
Human Resources Pro ram FY12
....... ......... .........
25,000
Total Education:
......... _ _ ......... ......._.
$
128,568 ...:.....
$ 6,944
$
121,624
CDBG HUD Administration ......... ...
$
224,904
$
224,904
Total Good Government'';
$
224,904
$ -
$
224,904
Summer Food Program -
$
175,000
$
12,410
$
175,000
......... .........
Shelter Plus Care FY12 _
........ ..........
$
175,140
......... ...........
Byrne JAG Technology Improvement FYI .........
$ ........
$
175,140
_.
Homeless Assistance FYI
... ......... . -- ..........................................
$
174,596
$
36,927
.........,
.........
$
......... ._.......
137,669
Employ. Adv. TANF Participants FY12
...._.._ _ _ ......... .........
$
363,000
......... .........
............
-
$
363,000
TOO Grant Program CY11
$
45,301
$
12,133
$
......... .........
33,168
........ ......... ..........
Domestic Violence Victim (Coord) CY11
........ .........
$
......._
41,052:
.........
$
9,464
$
31,588
9.........y
Emergency Shelter Grant FY12
$
8 .....
CDBG CSA Program Services FY12
.... ......__ ......... ....
$
101,130:
$
101,130
Total Human Services',
$
1,155,219
$
58,524
$
1,096,695
Urban and Community Forestry FY12 #1
.... ........ ......... _ _
$
12,410
.........
$
12,410
Urban and Community Forestry FY12 #2
11 .........
$ .........
12,410
.........
$
12,410
Byrne JAG Technology Improvement FYI .........
$ ........
79,932
.........
.........
$
79,932
Criminial Justice systems Improvement FY12
$
41,218 $
.........
10,305 $
........ .........
30,913
Total Infrastructure;
$
145,970 $
10,305 $
135,665
FY12 or most
recent budget
Local Share
100.000
1
30
29
. ..................._:..........
17,605 $
3,882, $
1111......
2,107 $
......... 1111 ................:..........
.................. ....................:..........
i$
136,915 $
.. .........................1111..
322,138 $
Federal/ State
Share
516,860
10,000
5,000
3,500
1,855,733
10,000
100,000
25,000
800,752
65, 000 1.
133,452
59,497
48,470
3,633,264
14,439
46,032
12,051
96,944
1.1.7.41..9....
..........................
15,000
269,766
.............. ...............................
30,000
111111111 ......... .........
17,605
213,600
48,748
............... ...............................
350,000
1111 ....... ................111. _ . _ .1.....
65,000
11 .........
42 983
............... 111...........................1
12,375
.............. ...............................
3,250
50,152
69,047
12,000
90,260
99,000
11.11,
32,748
100,691
1.809.110
WILLIAM M. HACKWORTH
CITY ATTORNEY
EDWARD J. FINNEGAN AWARD
BILL WAS NAMED THE 2011 EDWARD J. FINNEGAN AWARD
BY THE LOCAL GOVERNMENT ATTORNEYS (LGA) OF
VIRGINIA INC. ON OCTOBER 21, 2011. THIS PRESTIGIOUS
AWARD IS PRESENTED TO AN INDIVIDUAL IN THE
COMMONWEALTH OF VIRGINIA WHO HAS MADE
SIGNIFICANT CONTRIBUTIONS TO LOCAL GOVERNMENT OR
THE LGA.
BILL HAS SERVED VIRGINIA LOCAL GOVERNMENT FOR
MORE THAN 30 YEARS IN A LEGAL CAREER THAT
EPITOMIZES THE HIGHEST STANDARDS OF PROFESSIONAL
EXCELLENCE.
BILL ANNOUNCED WILL BE RETIRING ON DECEMBER 31, -
WITH 22 YEARS OF SERVICE WITH THE CITY OF ROANOKE.
u 1
CITY COUNCIL AGENDA REPORT
LiRG i,F�l�
To: Honorable Mayor and Members of City Council
Meeting: November 7, 2011
Subject: Request a Public Hearing for Sale of a 3 Acre City -Owned Property -
Former Buena Vista Recreation Center
Background:
Scott and Ascension Horchler have re- submitted a proposal to purchase a three acre
parcel of City -owned property fronting approximately 373 feet along the southern line
of Morningside Street, S.E., which contains the former Buena Vista Recreation Center.
Their offer of $30,000 is lower than its appraised value of $250,000 and assessed
value of $433,700 based on the property's former use as a recreation center and
deterioration over the years from being a vacant facility. However, an
architectural /engineering assessment undertaken in 2003 indicated repairs necessary
to address conditions of the building were in excess of $285,000. Given the change
in use of the property, its condition, and the fact that it has been marketed for sale
for some period of time without any suitable proposals, staff recommends acceptance
of this offer so the property will not further deteriorate.
A sales contract has been developed which would convey the property to the
Horchlers under certain terms and conditions. Disposition of this property at the
offered value to the Horchlers will convey the building to an owner that can invest in
the historic rehabilitation necessary to honor the structure. It will also relieve the City
of current and future cost of maintenance and place it in a taxable status. Proceeds
from the sale will be deposited into the Economic and Community Development
Reserve. A public hearing is required prior to City Council authorizing the sale of this
City -owned property, as well as to authorize conveyance of an easement to the
Horchlers across City -owned property for ingress and egress between the three -acre
parcel to be conveyed and Penmar Avenue.
Recommended Action:
Authorize the scheduling of a public hearing to consider the sale of the
aforementioned property, with an easement for ingress and egress, on November 21,
201 1, a 7:0 pm.
-----------------------
Christopher P. Morrill
City Manager
Distribution: Council Appointed Officers
R. Brian Townsend, Assistant City Manager for Community Development
Susan S. Lower, Director of Real Estate Valuation
Robert B. Ledger, Manager, Economic Development
Cassandra L. Turner, Economic Development Specialist
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CITY COUNCIL AGENDA REPORT
To: Honorable Mayor and Members of City Council
Meeting: November 7, 2011
Subject: Tax Exemption Request - Roanoke Valley Student Trouble Center,
Inc. d /b /a Trust House
Background:
Pursuant to the requirements of the Virginia Code, if it wishes to consider the
application of Roanoke Valley Student Trouble Center, Inc. d /b /a Trust House,
City Council must conduct a public hearing. Roanoke Valley Student Trouble
Center, Inc. is a Virginia non - stock, not for profit corporation that has applied
for tax exemption of real property in the City located at 404 Elm Avenue SW.
Recommended Action:
This is to request that a public hearing be advertised on the above matter for
Council's regular meeting to be held on Monday, November 21, 2011, at 7:00
p.m. A full report will be included in the November 21, 201 1 , agenda material
for your consideration.
4 -- --------------- - - - --
Christopher P. Morrill
City Manager
Distribution: Council Appointed Officers
Honorable Sherman A. Holland, Commissioner of the Revenue
Honorable Evelyn W. Powers, City Treasurer
R. Brian Townsend, Assistant City Manager for Community Development
Sherman M. Stovall, Assistant City Manager for Operations
Amelia C. Merchant, Director of Management and Budget
Susan S. Lower, Director of Real Estate Valuation
��t ROB
CITY COUNCIL AGENDA REPOR-L
,<LiR G ►�',SP�
To: Honorable Mayor and Members of City Council
Meeting: November 7, 2011
Subject: Tax Exemption .Request - Grandin Theatre Foundation, Inc.
Background:
Grandin Theatre Foundation, Inc., is a Virginia, non - stock, not for profit
corporation that has applied, along with Silver Screen, LLC, a Virginia limited
liability company wholly owned by the Grandin Theatre Foundation, for tax
exemption of its real property and personal property located in the City at 1310
Grandin Road, SW. Pursuant to the requirements of the Virginia Code, if it
wishes to consider this application, City Council must conduct a public hearing.
Recommended Action:
This is to request that a public hearing be advertised on the above matter for
Council's regular meeting to be held on Monday, November 21, 2011, at 7:00
p.m. A full report will be included in the November 21, 2011, agenda material
for your consideration.
ristopher P. Morrill
City Manager
Distribution: Honorable Sherman A. Holland, Commissioner of the' Revenue
Honorable Evelyn W. Powers, City Treasurer
Council Appointed Officers
R. Brian Townsend, Assistant City Manager for Community Development
Sherman M. Stovall, Assistant City Manager for Operations
Amelia C. Merchant, Director of Management and Budget
Susan S. Lower, Director of Real Estate Valuation
`y of IiO��O
CITY COUNCIL AGENDA REPOR
LiRGCC'��e \P�
To: Honorable Mayor and Members of City Council
Meeting: November 7, 2011
Subject: Request to Schedule a Public Hearing for the Conveyance of
City -Owned Property Known as the Former YMCA located at 425
Church Avenue, S.W.
Background:
425 Church Avenue, LLC, a Virginia Limited Liability company, has made a
proposal to acquire three (3) City -owned parcels located at 425 Church Avenue,
S.W. (Tax Map Numbers 1011206, 1011209, 1011210), which is the former
YMCA facility. 425 Church Avenue, LLC proposes to renovate the existing
building. resulting in approximately 8,500 square feet of commercial space and
approximately 38 rental apartments.
The proposal includes a purchase price of $225,000, and a performance
guarantee of $425,000. The current assessed value of land and improvements
is $1,231,700.
A contract has been developed which will convey the property to 425 Church
Avenue, LLC under certain terms, conditions, and performance obligations by
the buyer both prior to, and subsequent to, the real estate closing. A public
hearing is required prior to City Council authorizing the execution of the
contract for the conveyance of the City -owned property.
Recommended Action:
Authorize the scheduling of a public hearing on November 21, 201 1 , at 7:00
p.m., to consider the conveyance of the aforementioned property.
Christopher P. Morrill
City Manager
Distribution: Council Appointed Officers
R. Brian Townsend, Assistant City Manager for Community Development
Susan Lower, Director Real Estate Valuation
Robert Ledger, Manager, Office of Economic Development
Cassandra Turner, Economic Development Specialist
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
f w 215 Church Avenue, S. W., Suite 456
Il , Roanoke, Virginia 24011 -1536
Telephone: (540) 853 -2541
Fax: (540) 853 -1145
STEPHANIE M. MOON, MMC E -mail: clerk @roanokeva.gov
City Clerk
November 14, 2011
Angela Holland - Hodnett
128 Hurst Avenue, N. E.
Roanoke, Virginia 24012
Dear Ms. Holland - Hodnett:
JONATHAN E. CRAFT
Deputy City Clerk
CECELIA T. WEBB
Assistant Deputy City Clerk
A communication from the City Clerk advising of your resignation as a)member of the
Human Services Advisory Board was before the Council of the City of Roanoke at a
regular meeting, which was held on Monday, November 7, 2011.
On behalf of the Members of Roanoke City Council, I would like to express appreciation
for your service to the City of Roanoke as a member of the Human Services Advisory
Board from March 17, 2008 to November 7, 2011. Please find enclosed a Certificate of
Appreciation and an aerial view photograph of the Roanoke Valley in recognition of your
service.
Sincere ,
0
Stephanie M. Moon, MMC
City Clerk
SMM:jec
Enclosure
pc: Teresa McDaniel, Secretary, Human Services Advisory Board
CERTIFICATE OF APPRECIATION
PRESENTED TO
ANGELA HOLLAND - HODNETT
AS A MEMBER OF THE
HUMAN SERVICES ADVISORY BOARD
FROM MARCH 17, 2008
TO NOVEMBER 6, 2011
ON THIS 7TH DAY OF NOVEMBER-, 2011
IN RECOGNITION OF OUTSTANDING PUBLIC SERVICE FAITHFULLY
RENDERED TO THE CITY OF ROANOKE
APPROVED:
DAVID A. BOWERS
MAYOR
ATTEST:
STEPHANIE M. MO
CITY CLERK �--
°
!1 '�
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011 -1536
Telephone: (540) 853 -2541
Fax: (540) 853 -1145
STEPHANIE M. MOON, MMC
E -mail: clerk@roanokeva.gov
City Clerk
November 7, 2011
The, Honorable Mayor and Members
of the Roanoke City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of Council:
JONATHAN E. CRAFT
Deputy City Clerk
CECELIA T. WEBB
Assistant Deputy City Clerk
This is to advise that Angela Holland - Hodnett has tendered her resignation as a
member of the Human Services Advisory Board, effective immediately.
Sincerely,
Stephanie M. Moon, MMC
City Clerk
�,c 6tO�I
LiRG t���1t�
ANN H. SHAWVER, CPA
Director of Finance
November 7, 2011
CITY OF ROANOKE
DEPARTMENT OF FINANCE
215 Church Avenue, SW, Suite 461
PO Box 1220
Roanoke, Virginia 24011 -1220
Telephone: (540) 853 -2821
Fax: (540) 853 -6142
Honorable David A. Bowers, Mayor
Honorable David B. Trinkle, Vice -Mayor
Honorable William D. Bestpitch, Council Member
Honorable Raphael E. Ferris, Council Member
Honorable Sherman P. Lea, Council Member
Honorable Anita J. Price, Council Member
Honorable Court G. Rosen, Council Member
Dear Mayor Bowers and Members of City Council:
JOHN W. BINGHAM, CPA
Assistant Director of Finance
ANDREA F. TRENT
Assistant Director of Finance
Attached for your review is a summary of the City of Roanoke Finance Board -
OPEB Trust activities for the time period .July 1, 2010 through ,June 30, 2011.
The written minutes of each Board meeting are located in the City of Roanoke
Department of Finance Office.
On behalf of the members of the Finance Board, we would like to thank City
Council for the opportunity to be of service to our city.
Sincerely,
Ann H. Shawver
Director of Finance
Attachment
c: Evelyn W. Powers, Board Member, Finance Board - OPEB Trust
Brian Redd, Board Member, Finance Board - OPEB Trust
Sherman M. Stovall, Board Member, Finance Board - OPEB Trust
Stephanie M. Moon, City Clerk
Annual Report of the Finance Board
City of Roanoke
OPEB Trust
June 30, 2011
August 19, 2010 Meeting
Members present: Evelyn Powers
Ann Shawver
Others: Sherman Stovall
Andrea Trent
The VML /VACo June 30, 2010 Quarterly Report for the Pooled Trust Fund had
been received.
Ms. Trent summarized the report by commenting the portfolio had ended the
fiscal year with a return in excess of 12 %, well above the 7% assumed rate of
return. She presented copies of the Comerica Custodial Statements reflecting
market values for the period ending July 2010. The report displayed an
approximate 4.9% return for the month.
Mr. Stovall's term as the Citizen Board Member expired June 1, 2010. Since a
replacement had not yet been appointed, Mr. Stovall attended the August 2010
meeting for continuity.
November 23, 2010 Meeting
Members present: Evelyn Powers
Brian Redd
Ann Shawver
Others: Andrea Trent
After calling the meeting to order, Brian Redd was introduced to the Board as
the new Citizen Board Member.
The VML /VACo Quarterly Statement, dated September 30, 2010, had been
received and forwarded to the Board members prior to this meeting. The
portfolio had completed the quarter with an 8.7% return, matching its custom
benchmark return. Ms. Trent presented information detailing the Comerica
Custodial Statement for the period ending October 31, 2010. The estimated
OPEB Trust Annual Report of the Finance Board
November 7, 2011
Page 2
rate of return for the month was 2.45% and for the fiscal year to date was
11.32%.
A copy of the June 30, 2010 OPEB Valuation, conducted by Milliman, was
distributed. The Board authorized $188,000 in funding to the trust
representing the City's FYI 1 Annual Required Contribution_ (ARC). The Board
recognized a FYI budgetary amount of $259,000 and recommended
requesting, provided funding allows, the additional budgeted amount be
deposited into the trust toward reduction of the outstanding liability.
February 23, 2011 Meeting
Members present: Evelyn Powers
Brian Redd
Ann Shawver
Others: Andrea Trent
A copy of the December 31, 2010 VML /VACo Trust Statement had been
received and forwarded to Board members prior to the scheduled meeting date.
Ms. Trent reported an approximate return of 6.1 % for the quarter.
Ms. Trent presented copies of Comerica Custodial Statements reflecting the
market value for the period ending January 2011. The report displayed an
approximate 16.45% return for the fiscal year to date period of July 1, 2010,
through January 31, 2011 .
At the last meeting, the Board authorized $188,000 in funding to the trust
representing the City's FYI 1 Annual Required Contribution (ARC). The Board
recognized a FYI budgetary amount of $259,000 and recommended
requesting the additional budgeted dollars be deposited into the trust as a
means of offsetting the existing outstanding liability. Ms. Trent confirmed the
deposit of the $188,000 and indicated that while not reflected in the January
market value, it has been received by Comerica, the custodian. She will
maintain contact with the Department of Management and Budget to keep
apprised of the City's ability to fund the additional $71,000 as a means of
reducing the outstanding liability.
OPEB Trust Annual Report of the Finance Board
November 7, 2011
Page 3
May 31, 2011 Meeting
Members present: Evelyn Powers
Brian Redd
Ann Shawver
Others: Andrea Trent
The VML /VACo Trust Statement, dated March 31, 2011, had been received and
forwarded to the Board members prior to the meeting date. Ms. Trent
summarized the report by commenting the portfolio had a strong quarter
returning 4.2 %. Also distributed was the Comerica Custodial Statement
reflecting the market value for the period ending April 2011. The report
displays an approximate 2.28% return for the month.
Regarding the funding for the FY11 Annual Required Contribution (ARC), Ms.
Trent communicated that she has ongoing contact with the Department of
Management & Budget regarding the potential additional $71,000 as a means
of accelerating the funding of the City's outstanding liability.
Ms. Trent distributed information on Virginia's Line of Duty Act and its
legislated benefits. Initial research indicates the City's annual required funding
will be placed in the OPEB trust. More details will follow as research is
concluded.
November 10, 2011
Tim Steller
Executive Director
Blue Ridge Behavioral Healthcare
301 Elm Avenue, S. W.
Roanoke, Virginia
Dear Mr. Steller:
JONATHAN E. CRAFT
Deputy City Clerk
CECELIAT. WEBB
Assistant Deputy City Clerk
Your communication recommending concurrence in the reappointment of Larry Cadd as an
at -large member of the Blue Ridge Behavioral Healthcare Board of Directors for a second
term commencing January 1, 2012 and ending December 31, 2014, was before the
Council of the City of Roanoke at a regular meeting which was held on Monday,
November 7, 2011.
On motion, duly seconded and adopted, Council concurred in the reappointment of
Mr. Cadd as above referenced. The Members of Roanoke City Council extend their
appreciation to Mr. Cadd for his willingness to continue to serve as a member of the. Blue
Ridge Behavioral Healthcare Board of Directors.
Sincerely,
L0O
Stephanie M. Moon, MMC
City Clerk
K: \Oaths and Qualifications\Blue Ridge Behavioral Health Care\Larry Cadd Reappt 11 -07 -1 l.doc
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
•_`\ '''
Roanoke, Virginia 24011 -1536
Telephone: (540) 853 -2541
Fax: (540) 853 -1145
STEPHANIE M. MOON, MMC
E -mail: clerk@roanokeva.gov
City Clerk
November 10, 2011
Tim Steller
Executive Director
Blue Ridge Behavioral Healthcare
301 Elm Avenue, S. W.
Roanoke, Virginia
Dear Mr. Steller:
JONATHAN E. CRAFT
Deputy City Clerk
CECELIAT. WEBB
Assistant Deputy City Clerk
Your communication recommending concurrence in the reappointment of Larry Cadd as an
at -large member of the Blue Ridge Behavioral Healthcare Board of Directors for a second
term commencing January 1, 2012 and ending December 31, 2014, was before the
Council of the City of Roanoke at a regular meeting which was held on Monday,
November 7, 2011.
On motion, duly seconded and adopted, Council concurred in the reappointment of
Mr. Cadd as above referenced. The Members of Roanoke City Council extend their
appreciation to Mr. Cadd for his willingness to continue to serve as a member of the. Blue
Ridge Behavioral Healthcare Board of Directors.
Sincerely,
L0O
Stephanie M. Moon, MMC
City Clerk
K: \Oaths and Qualifications\Blue Ridge Behavioral Health Care\Larry Cadd Reappt 11 -07 -1 l.doc
Tim Steller
November 7, 2011
Page 2
pc: Larry Cadd, 2715 Tenth Street, Bldg 4 -201, Roanoke, Virginia 24012
Deborah C. Jacks, Clerk, Roanoke County Board of Supervisors, P. O. Box 29800,
Roanoke, Virginia 24018 -0798
Krystal Coleman, Deputy Clerk of Council, Salem City Council, P. O. Box 869,
Salem, Virginia 24153
Susan Johnson, Clerk, Town of Vinton, 311 S. Pollard Street, Vinton, Virginia
24179
Gerald A. Burgess, County Administrator, Botetourt County, 1 West Main Street,
Box 1, Fincastle, Virginia 24090
Richard C. Flora, County Administrator, Craig County, P. O. Box 308, New Castle,
Virginia 24127
K: \Oaths and Qualifications\Blue Ridge Behavioral Health CareUarry Cadd Reappt 11 -07 -1 l.doc
Daniel E. Karnes Chairman
Blue Ridge Bruce N. Thomasson Vice Chairman
Behavioral Dana Barnes Lee Treasurer
Paula L. Prince Secretary
Healthcare Executive Director
Tim Steller
October 14, 2011
Mr. Christopher P. Morrill
City Manager
City of Roanoke
215 Church Avenue, SW
Roanoke, VA 24011-
Dear Mr. Morrill:
MAYOR'S OFFICE
According to our Board records, the first term of Mr. Larry Cadd as an at -large
representative on the Blue Ridge Behavioral Healthcare Board of Directors will
expire on December 31, 2011. This Board nominates its at -large representatives,
and asks the participating governing bodies to ratify those appointments.
It is the will of the Board that Larry Cadd serve an additional term, for which he is
eligible according to Title 37.2 - 502 of the Code of Virginia. We respectfully
request that the Roanoke City Council ratify the reappointment of Mr. Cadd for his
second term, from January 1, 2012 through December 31, 2014.
This request is being sent concurrently to administrators in each of our other four
local governing bodies for their ratification as called for in our By -laws.
rel
Tim Steller
Executive Director
C: The Honorable David A. Bowers, Mayor
Mr. Larry Cadd
2715 Tenth Street, Bldg 4 -201
Roanoke, VA 24012
Executive Offices 301 Elm Avenue SW Roanoke, Virginia 24016 -4001 (540) 345 -9841 Fax (540) 345 -6891
The Community Services Board serving the Cities of Roanoke and Salem, and the Counties of Botetourt, Craig and Roanoke
CITY OF ROANOKE
�. - ', -._.• OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
• ' " Roanoke, Virginia 24011 -1536
Telephone: (540) 853 -2541
Fax: (540) 853 -1145
STEPHANIE M. MOON, MMC E -mail: clerk@roanokeva.gov
City Clerk
November 8, 2011
Wayne G. Strickland, Executive Director
Roanoke Valley Alleghany Regional Commission
P. O. Box 2569
Roanoke, Virginia 24010
Dear Mr. Strickland:
JONATHAN E. CRAFT
Deputy City Clerk
CECELIA T. WEBB
Assistant Deputy City Clerk
This is to advise you that the Honorable Raphael E. Ferris has qualified as a City
representative of the Roanoke Valley - Alleghany Regional Comprehensive Economic
Development Strategy Committee for a term of office ending March 31,2014; and as a City
representative of the Steering Committee of the Regional Sustainability Partnership for a
term of office ending June 30, 2013.
Sincerely,
h+L�L'**Irn
Stephanie M. Moon, MMC
City Clerk
SMM:jec
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to -wit:
QAvJ�4EL
I, - R~ Ferris, do solemnly swear that I will support the Constitution of the
United States of America and the Constitution of the Commonwealth of Virginia, and
that I will faithfully and impartially discharge and perform all the duties incumbent upon
me as a City representative of the Roanoke Valley - Alleghany Regional Comprehensive
Economic Development Strategy Committee for term of office ending March 31, 2014,
according to the best of my ability. So help me God.
F RRIS
SC�a�ol�E� 1
The foregoing oath of office was t zosiwio rn to, and subscribed before me by W /ke/
Ferris this day of 0 .
Brenda S. Hamilton, Clerk of the Circuit Court
By .l ,a ,Clerk
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to -wit:
R *PHACI,
I, 46-4m E. Ferris, do solemnly swear that I will support the Constitution of the
United States of America and the Constitution of the Commonwealth of Virginia, and that I
will faithfully and impartially discharge and perform all the duties incumbent upon me as a
City representative of the Steering Committee of the Regional Sustainability Partnership
for a term ending June 30, 2013, according to the best of my ability. So help me God.
C P4 1A f L,
E. Ferris
The foregoing oath of office was taken, sworn to, and subscribed before me by
Rafael E. Ferris this 5 'day of &N E/1-2011.
�g1IdA_1
Brenda S. Hamilton, Clerk of the Circuit Court
I
d6
CITY OF ROANOKE
A
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011 -1536
Telephone: (540) 853 -2541
Fax: (540) 853 -1145
STEPHANIE M. MOON, MMC
E -mail: clerk@roanokeva.gov
City Clerk
November 8, 2011
Wayne G. Strickland, Executive Director
Roanoke Valley Alleghany Regional Commission
P. O. Box 2569
Roanoke, Virginia 24010
Dear Mr. Strickland:
JONATHAN E. CRAFT
Deputy City Clerk
CECELIA T. WEBB
Assistant Deputy City Clerk
This is to advise you that M. Rupert Cutler has qualified as a City representative of the
Roanoke Valley - Alleghany Regional Comprehensive Economic Development Strategy
Committee for a term of office ending March 31, 2014.
Sincerely,
Stephanie M. Moon, MMC
City Clerk
SMM:jec
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to -wit:
I, M. Rupert Cutler, do solemnly swear that I will support the Constitution of the
United States of America and the Constitution of the Commonwealth of Virginia, and
that I will faithfully and impartially discharge and perform all the duties incumbent upon
me as a representative of the Roanoke Valley - Alleghany Regional Comprehensive
Economic Development Strategy Committee for a term of office ending March 31 2014,
according to the best of my ability. So help me God.
& IT %.
MR.,
--
JA
The foregoing oath of office was taken, sworn to, and subscribed before me by
M.Rupert Cutler this day of Oc 4tL -2011.
Brenda S. Hamilton, Clerk of the Circuit Court
B y
, Clerk
November 8, 2011
Nicole Ashby, Secretary
Parks and Recreation Advisory Board
Roanoke, Virginia
Dear Ms. Ashby:
JONATHAN E. CRAFT
Deputy City Clerk
CECELIA T. WEBB
Assistant Deputy City Clerk
This is to advise you that Gordie Zeigler has qualified as a member of the Parks and
Recreation Advisory Board for a term of office ending March 31, 2014.
Sincerely,
A4'_A y
Stephanie M. Moon, MMC
City Clerk
SMM:jec
CITY OF ROANOKE
�.
OFFICE OF THE CITY CLERK
'
215 Church Avenue, S. W., Suite 456
^• -` ""
Roanoke, Virginia 24011 -1536
Telephone: (540) 853 -2541
Fax: (540) 853 -1145
STEPHANIE M. MOON, MMC
E -mail: clerk@roanokeva.gov
City Clerk
November 8, 2011
Nicole Ashby, Secretary
Parks and Recreation Advisory Board
Roanoke, Virginia
Dear Ms. Ashby:
JONATHAN E. CRAFT
Deputy City Clerk
CECELIA T. WEBB
Assistant Deputy City Clerk
This is to advise you that Gordie Zeigler has qualified as a member of the Parks and
Recreation Advisory Board for a term of office ending March 31, 2014.
Sincerely,
A4'_A y
Stephanie M. Moon, MMC
City Clerk
SMM:jec
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to -wit:
I, Gordie Zeigler, do solemnly swear that I will support the Constitution of the
United States of America and the Constitution of the Commonwealth of Virginia, and that I
will faithfully and impartially discharge and perform all the duties incumbent upon me as a
member of the Parks and Recreation Advisory Board for a term of office ending March 31,
2014, according to the best of my ability
So help me God.
k�, 2, ' L
Gordie Zeigler L�)
The foregoing oath�o-f-office was to en, sworn to, and subscribed before me by Gordie
Zeigler this slay of 2011.
Brenda S. Hamilton, Clerk of the Circuit Court
November 8, 2011
Teresa McDaniel, Secretary
Human Services Advisory.Board
Roanoke, Virginia
Dear Ms. McDaniel:
JONATHAN E. CRAFT
Deputy City Clerk
CECELIA T. WEBB
Assistant Deputy City Clerk
This is to advise you that Wilton C. Kennedy has qualified as a member of the Human
Services Advisory Board for a term of office ending November 30, 2015.
Sincerely,
Stephanie M. Moon, MM
City Clerk
SMM:jec
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
�• :` "
Roanoke, Virginia 24011 -1536
Telephone: (540) 853 -2541
Fax: (540) 853 -1145
STEPHANIE M. MOON, MMC
E -mail: clerk@roanokeva.gov
City Clerk
November 8, 2011
Teresa McDaniel, Secretary
Human Services Advisory.Board
Roanoke, Virginia
Dear Ms. McDaniel:
JONATHAN E. CRAFT
Deputy City Clerk
CECELIA T. WEBB
Assistant Deputy City Clerk
This is to advise you that Wilton C. Kennedy has qualified as a member of the Human
Services Advisory Board for a term of office ending November 30, 2015.
Sincerely,
Stephanie M. Moon, MM
City Clerk
SMM:jec
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to -wit:
I, Wilton C. Kennedy, do solemnly affirm that I will support the Constitution
of the United States of America and the Constitution of the Commonwealth of
Virginia, and that I will faithfully and impartially discharge and perform all the
duties incumbent upon me as a member of the Human Services Advisory Board for
a four -year term of office ending November 30, 2015, according to the best of my
ability. So help me God.
W JJ, C.
The foregoing oath of office was taken sworn to and subscribed before me by
Wilton C. Kennedy this /0�41ay of _IiE�01 I.
BRENDA S. HAMILTON, CLERK OF THE CIRCUIT COURT
BY , CLERK
+R .�
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
=�..' 1"
Roanoke, Virginia 24011 -1536
Telephone: (540) 853 -2541
t Fax: (540) 853 -1145
STEPHANIE M. MOON, MMC
E -mail: clerk@roanokeva.gov
City Clerk
November 8, 2011
Tim Steller, Executive Director
Blue Ridge Behavioral Healthcare
301 Elm Avenue, S. W.
Roanoke, Virginia 24016 -4001
Dear Mr. Steller:
JONATHAN E. CRAFT
Deputy City Clerk
CECELIA T. WEBB
Assistant Deputy City Clerk
This is to advise you that Paula Prince has qualified as a City representative of the Blue
Ridge Behavioral Healthcare, Board of Directors for a term of office ending December 31,
2014.
Sincerely,
Stephanie M. Moon, MMC
City Clerk
SMM:jec
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to -wit:
I, Paula Prince, do solemnly affirm that I will support the Constitution of
the United States of America and the Constitution of the Commonwealth of
Virginia, and that I will faithfully and impartially discharge and perform all the
duties incumbent upon me as a City representative to the Blue Ridge Behavioral
Healthcare, Board of Directors, for a term ending December 31, 2014,
according to the best of my ability. So help me God.
a
The foregoing oath of office was taken, sworn to and subscribed before me by
Paula Prince this 19 day of 0C201 1 .
BRENDA S. HAMILTON, CLERK OF THE CIRCUIT COURT
I ►�
By OJ11jij 0—u/ C'v
ir
November 8, 2011
Candace R. Martin, Secretary
Architectural Review Board
Roanoke, Virginia
Dear Ms. Martin:
JONATHAN E. CRAFT
Deputy City Clerk
CECELIA T. WEBB
Assistant Deputy City Clerk
This is to advise you that John Fulton has qualified as a member of the Architectural
Review Board for a term of four years ending October 1, 2015.
Sincerely,
�tQ..�►e_>
Stephanie M. Moon, MMC
City Clerk
SMM:jec
CI'T'Y OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
^• t "
Roanoke, Virginia 24011 -1536
Telephone: (540) 853 -2541
Fax: (540) 853 -1145
STEPHANIE M. MOON, MMC
E -mail: clerk@roanokeva.gov
City Clerk
November 8, 2011
Candace R. Martin, Secretary
Architectural Review Board
Roanoke, Virginia
Dear Ms. Martin:
JONATHAN E. CRAFT
Deputy City Clerk
CECELIA T. WEBB
Assistant Deputy City Clerk
This is to advise you that John Fulton has qualified as a member of the Architectural
Review Board for a term of four years ending October 1, 2015.
Sincerely,
�tQ..�►e_>
Stephanie M. Moon, MMC
City Clerk
SMM:jec
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to -wit:
I, John D. Fulton, do solemnly swear that I will support the Constitution of the
United States of America and the Constitution of the Commonwealth of Virginia, and that I
will faithfully and impartially discharge and perform all the duties incumbent upon me as a
member of the Architectural Review Board for a term of four years ending October 1, 2015,
according to the best of my ability. So help me God.
V�L�"n_�
J n D. Fu on
The foregoing oath of o�ffiicce" was takennsworn to, and subscribed before me by
John D. Fulton this( day of JVO/� 2011.
Brenda S. Hamilton, Clerk of the Circuit Court
K: \Oaths and Qualifications\Architectural Review Board\John Fulton oath.doc
a CITY OF ROANOKE
O
CITY COUNCIL
s 215 Church Avenue, S.W.
Noel C. Taylor Municipal Building, Suite 456
qq �G Roanoke, Virginia 24011 -1536
Telephone: (540) 853 -2541
DAVID A. BOWERS Fax: (540) 853 -1145
Mayor
November 7, 2011
The Honorable Members
of Roanoke City Council
Roanoke, Virginia
Dear Members of Council:
We jointly sponsor a request of Kris Meyers, Program
Beginnings, to share information regarding school readines s
Beginnings Initiative, at the regular meeting of City Counci
Monday, November 7, 2011, at 2:00 p.m.
�r
David A. Bowers
Mayor
A
Anita J. Price
Council Member
DAB /AJ P: ctw
Council Members
William D. Bestpitch
Raphael E. "Ray" Ferris
Sherman P. Lea
Anita J. Price
Court G. Rosen
David B. Trinkle
Manager, Smart
and the Smart
I to be held on
6.0.
10/31/2011
SMART School Readiness
BEGINNINGS
Cm 101 Roamke
SMART
BEG INN INGS
Geezer Roanoke
(!SMART
\ BEGINNINGS
Greeter Roar"e
The Case for
Smart Beginnings
• Our Vision : Every child in Greater Roanoke will
enter kindergarten with the skills they need to
succeed in school and in life.
• Our Mission : To improve the quality of early care
& education in the Greater Roanoke region.
• Our Goal: 90% of Roanoke's Children will be
ready for Kindergarten by the year 2014
10/31/2011
Pj
R t D U d D R a
PUBLIC
ENGAGEMENT
4
IS MY CHILD READY
FOR
i' KINDERGARTEN?
Get Ready to Read. ONine Screening
Tool for 4 year olds
Beginning Reading Checklist
Kindergarten Readiness article
j' Books about Starting
Kindergarten
+?i VIDEO "Preparing for
Mf i a Kindergarten" (TV segment from
WSLS "Our Blue Ridge ")
-9=10SM rRVTVINCS EARLY CARE' & ED��ICATI�OM
CMafer Rome
STAR QUALIT R,r
INITIATIVE
2 'Yp S3
Ch %Idrenuvlth (pCCeSStO "� `; wok, +'�
high quality'early .R�' 4,
f RoanohRgnviT
learning experiences, are
more likely to acquire
the skills they need to
Roanoke
enter kindergarten "
ready to succeed.
r
In 2009, 225 children, were,, served in local VSQI programs
In 2011; almost 1000'children are served in IocaIYVSQI programs
) SMART
NNINCS EARLY CARE % ED�U)1 n0N
creator Roanoke
10/31/2011
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)BEGINNINGS
CmNOrRnmoke
(!5 BEGINNINGS RESOURCE D`E `yELOPMENT
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10/31/2011
5
SMART
BEGINNINGS Investin g in the Future
Greatc,Raanohe
0 -3 4-5 school Post -sctwd
For details visit www.heckmanequation.com
Investing now in early
childhood
development yields
tremendous results,
and is a key
component when
planning for a future
of sustainable
economic growth.
86" of a child's core brain structure
forms before the age of 5; yet we
invest only 4°'° in early education.
10/31/2011
SMART BEGINNINGS PARENT'S PAGE
Greater Roanoke November 201
Best Books for School Readiness
Great books help provide the foundation for school readiness skills in young children, but what exactly
should you read with babies, toddlers and preschoolers? Smart Beginnings Roanoke has some great
suggestions, all of which will help your child be ready for school and ready for life!
Rhyme & Repetition
Books with lots of rhyming words, and predictable patterns are great for early
language development and phonological awareness skills needed for future reading
and writing success in school. As you read these books over and over, pause every
now and then and let your child say the word that rhymes or the predictable part of the
story.
Book Suggestion— Nursery Rhymes: Touch & Feel by Roger Priddy
Real World Concepts
Books that teach real word concepts help reinforce and enhance early math, science
and vocabulary development. Look for books with real photographs so you can
make connections to your child's everyday experiences.
Book Suggestion — My First Numbers: Let's Get Counting by DK Publishing
Simple Life Lessons
Books about simple life lessons provide opportunities for children to develop positive
social and emotional skills. Use these books to give children ideas on how they can
get along with others and to help them deal with everyday problems frequently
encountered by toddlers and preschoolers.
Book Suggestion — Hands are Not for Hitting by Martine Agassi
To learn more about the importance of reading to young children, visit the parents page on our website
www.smartbe , inn nn ingsroanoke.org /parents
FAMILY EVENT: Join Smart Beginnings on Saturday, November 191h at Barnes & Noble
for our Bookfair Event! 11am -5pm at both Roanoke store locations (Tanglewood & Valley
View Mall). Celebrate a love of reading with activities for families all daylong and pickup
some great new books to read to your child.
Mention "Smart Beginnings" at checkout and a percentage of your Barnes & Noble sale will
be used to buy new children's books for local childcare centers and preschools. To
purchase an item online, enter the Smart Beginnings book fair code 10547867 between
the dates of Nov. 19th -Nov. 25th. www.barnesandnoble.com THANKS!
RPdV Ti I. S M A R T af x r 1.4L.
BEGINNINGS "'
Greater Roanoke
B4rnes Noble
B o o kf,4 1
Saturday, Nov. 191h llam -5pm
Barnes & Noble
Valley View & Tanglewood Stores
• * *BOOK FAIR-EVENTS **
Storytimes throughout the day for children
Early Learning Activities
BOOK signings by Local Authors
} Coffee 4, Tea tasti ngs ftom the BaeN Cafe
Performances by local childcare centers 4, preschools
Can't attend our bookfair at Barnes & Noble?
Visit BN•COWbooKfairs to support us online from 11%1912011 to 1112512021 0
by entering BooKfair Ip 10547867 at checKout.
lov. 19th, simply mention "Smart Beginnings" at checKout and a percentage
of your Barnes 4- Noble purchases will be used to purchase
new children's booKs for local childcare centers and preschools.
For more info...
#540-777-4211 or email KriS @uwrV.org
www.smartbeginningsroanOKe.org
1 1 a
J'
CITY COUNCIL AGENDA REPORT
To: Honorable Mayor and Members of City Council
Meeting: November 7, 2011
Subject: Early Childhood Education Programs
I would like to sponsor a presentation with regard to Early Childhood Education
Programs in the City Library System. Charlsie Parker, Librarian II and Amber
Yopp, Librarian III, Spokespersons.
Christopher P. Morrill
City Manager
Distribution: Council Appointed Officers
)� ; 'I.
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 7th day of November, 2011.
No. 39243 - 110711.
A RESOLUTION accepting a Local Government Challenge Grant to the City from the
Virginia Commission for the Arts, and authorizing execution of any required documentation on
behalf of the City.
BE IT RESOLVED by the Council of the City of Roanoke as follows:
1. The City of Roanoke accepts the Local Government Challenge Grant offered by
the Virginia Commission for the Arts in the amount of $5,000 upon all the terms, provisions and
conditions relating to the receipt of such funds. The grant, which requires at least a $5,000 local
match, is more particularly described in the report of the City Manager to Council dated
November 7, 2011.
2. The City Manager and the City Clerk are hereby authorized to execute, seal, and
attest, respectively, a grant agreement and all necessary documents required to accept the grant,
all such documents to be approved as to form by the City Attorney.
3. The City Manager is further directed to furnish such additional information as
may be required in connection with the City's acceptance of this grant.
ATTEST:
City Clerk.
KAtegenkamp \measures\res -va. comm for the arts local gov challenge grant.doc
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 7th day of November, 2011..
No-. 39244 - 110711.
AN ORDINANCE to appropriate funding from the Commonwealth of Virginia for
the Local Government Challenge Grant, amending and reordaining certain sections of the
2011 -2012 Grant Fund Appropriations, and dispensing with the second reading by title of
this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that the following
sections of the 2011 -2012 Grant Fund Appropriations be, and the same are hereby,
amended and reordained to read and provide as follows:
Appropriations
Roanoke Symphony Orchestra
Opera Roanoke
Revenues
Local Challenge Grant FY12
35 -410- 8746 -3736 $ 2,500
35 -410- 8746 -3762 2,500
35- 410- 8746 -8746 5,000
Pursuant to the provisions of Section 12 of the City Charter, the second reading
of this ordinance by title is hereby dispensed with.
ATTEST:.
City Clerk.
CITY COUNCIL AGENDA REPORT
To: Honorable Mayor and Members of City Council
Meeting: November 7, 2011
Subject: Virginia Commission for the Arts Local Government Challenge
G rant
Background:
Notification has been received from the Commonwealth of Virginia Commission
for the Arts that a $5,000 Local Government Challenge Grant (LGCG) has been
awarded to the City of Roanoke. Funding will be allocated to the Roanoke
Symphony Orchestra ($2,500) and Opera Roanoke ($2,500) based on
recommendations developed by the Roanoke Arts Commission. There is no
designation as to how the sub - grantees must use these funds. The Roanoke
Arts Commission selected these two organizations because both have
expanded their educational outreach and are working toward building strong
organizational capacity.
Considerations:
In order to receive these funds, the Commission for the Arts must obtain
written confirmation that local funds will be used to match or exceed the
amount of the grant. For Fiscal Year 2011-2012, the Roanoke Symphony
Orchestra will receive $25,000 and Opera Roanoke will receive $14,000 as
recommended by the Roanoke Arts Commission and previously appropriated by
City Council. This local funding will provide the required local match.
Recommended Action:
Adopt the attached resolution authorizing the acceptance of this grant and
authorizing the City Manager to execute any documents necessary to receive
such grant; such documents to be approved as to form by the City Attorney.
Adopt the accompanying budget ordinance to establish a revenue estimate in
the amount of $5,000 and to appropriate funding in the same amount to an
account to be established in the Grant Fund by the Director of Finance.
4 -- - -- --------------- - --
Christopher P. Morrill
City Manager
Distribution: Council Appointed Officers
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 7th day of November, 2011.
No. 39245 - 110711.
A RESOLUTION authorizing acceptance of the 2011 Secure Our Schools Grant made to the
City of Roanoke by the United States Department of Justice, Office of Community Policing Services,
and authorizing execution of any required documentation on behalf of the City.
BE IT RESOLVED by the Council of the City of Roanoke as follows:
1. The City Manager is hereby authorized on behalf of the City to accept from the United
States Department of Justice, Office of Community Policing Services, the 2011 Secure Our Schools
Grant in the amount of $333,813, with a local match required from the Roanoke City Public Schools
in the amount of $333,813, for a total amount of $667,626, to be.used to support the purchase and
i
installation of security related equipment upgrades at the Roanoke City Public Schools, such grant
being more particularly described in the report of the City Manager to Council dated November 7,
2011.
2. The City Manager is hereby authorized to execute and file, on behalf of the City, any
documents setting forth the conditions of the grant in a form approved by the City Attorney.
3. The City Manager is further directed to furnish such additional information as maybe
required by the United States Department of'Justice, Office of Community Policing Services in
connection with the acceptance of the foregoing grant.
ATTEST:
City Clerk.
R -2011 Secure Our Schools Grant. 11-7-201 l.doc
1
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 7th day of November, 2011.
No. 39246- 110711.
AN ORDINANCE to appropriate funding from the United States Department of
Justice, Office of Community Oriented Policing Services, for the Secure Our Schools Grant,
amending and reordaining certain sections of the 2011 -2012 Grant Fund Appropriations,
and dispensing with the second reading by title of this ordinance.
BE IT ORDAINED by. the Council of the City of Roanoke that the following
t
sections of the 2011 -2012 Grant Fund Appropriations be, and the same are hereby,
amended and reordained to read and provide as follows:
Appropriations
Expendable Equipment (< $5,000)
Program Supplies
Other Equipment
Revenues
Secure Our Schools FY12 - Federal
Secure Our Schools FY12 - RCPS
35- 640 - 3670 -2035 $ 49,626
35- 640 - 3670 -2066 17,500
35- 640 - 3670 -9015 600,500
35- 640 - 3670 -3670 333,813
35 -640- 3670 -3671 333,813
Pursuant to the provisions of Section 12 of the City Charter, the second reading
of this ordinance by title is hereby dispensed with.
ATTEST:
0
r�City Clerk.
`may �t ROa�
CITY COUNCIL AGENDA REPOR71
o�
To: Honorable Mayor and Members of City Council
Meeting: November 7, 2011
Subject: 2011 Secure Our Schools Grant
Background:
The United States Department of justice, Office of Community Policing Services
has awarded the City of Roanoke the 2011 Secure Our Schools Grant. The
purpose of the grant is to support the purchase and installation of security
related equipment upgrades at schools.
The Roanoke Police Department has been awarded $333,813 in grant funding
to support $667,626 in planned school security equipment upgrades. This
funding will allow the Roanoke City Public Schools to purchase and install
keyless badge entry systems, automatic electronic defibrillators, automatic
photo cell wall lighting units, and camera monitoring systems. The $333,813
in matching funds will be provided by the Roanoke City Public Schools.
Recommended Action:
Accept the 2011 Secure Our School Grant described above and authorize the
City Manager to execute the grant agreement and any related documents; all
such documents to be approved as to form by the City Attorney.
Adopt the accompanying budget ordinance to appropriate funding and
establish a revenue estimate for the Police Department in the amount of
$667,626, in an account to be established by the Director of Finance in the
Grant Fund.
-- - -- --------------- - --
Christopher P. Morrill
City Manager
Distribution: Council Appointed Officers
R. Brian Townsend, Assistant City Manager for Community Development
Christopher C. Perkins, Chief of Police
Amelia C. Merchant, Director of Management and Budget
IN THE COUNCIL FOR THE CITY OF ROANOKE, VIRGINIA
The 7th day of November,; 2011.
No. 39247 - 110711.
A RESOLUTION accepting a grant from the Department of Housing and Urban
Development (HUD) and authorizing execution of any required documentation on behalf of the City.
BE IT RESOLVED by the Council of the City of Roanoke that:
1. The City hereby accepts the Office of Healthy Homes and Lead Hazard Control's
FY2011 Lead -based Paint Hazard Control Grant from HUD in the amount of $1,855,733, all of
which is more particularly described in the City Manager's letter dated November 7, 2011, to City
Council.
2. The City Manager and the City Clerk are hereby authorized to execute and attest,
respectively, on behalf of the City, any and all documents required by HUD pertaining to such grant,
such documents approved as to form by the City Attorney, and to furnish such additional information
as may be required by HUD in connection with the grant.
3. The execution of any document by the City Manager prior to the date of this
Resolution consistent with the City Manager's letter dated November 7,, 2011, to City Council is
hereby ratified.
KATalevi \measures \city council measures \Res - HUD -Lead Paint Grant.doe
ATTEST:
City Clerk.
1 1+
L
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 7th day of November, 2011.
AN ORDINANCE t Nappropria A'RYMg from the United States Department of
Housing and Urban Development for the Lead Hazard Control Grant, amending and
1
reordaining certain sections of the 2011 -2012 Capital Projects and Grant Funds
Appropriations, and dispensing with the second reading by title of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that the following
sections of the 2011 -2012 Capital Projects and Grant Funds Appropriations be, and the
same are hereby, amended and reordained to read and provide as follows:
Appropriations
Regular Employee Salary
City Retirement
FICA
Medical Insurance
Dental Insurance
Life Insurance
Disability Insurance
Fees for Professional Services
Training
Travel
Supplies
Relocation
Lead Testing and Clearance
LHC Single Family Units
LHC Rental Units
Other Direct Costs
Healthy Homes Units
Revenues
Lead Hazard Control Grant FY12
Lead Hazard Control Grant FY12 - Local
35- 615 - 8153 -1002 $262,704
35- 615 - 8153 -1105
47,391
35- 615 - 8153 -1120
20,097
35- 615 - 8153 -1125
30,240
35- 615- 8153 -1126
1,872
35- 615- 8153 -1130
735
35- 615- 8153 -1131
1,962
35- 615 - 8153 -2010
6,050
35 -615- 8153 -2044
9,000
35 -615- 8153 -8052
21,258
35- 615- 8153 -8055
26,176
35- 615 - 8153 -8254
70,200
35- 615- 8153 -8255
147,370
35- 615 - 8153 -8256
720,000
35- 615 - 8153 -8257
480,000
35- 615- 8153 -8258
20,678
35- 615 - 8153 -8258
90,000
35 -615- 8153 -8153 1,855,733
35- 615- 8153 -8154 100,000
Pursuant to the provisions of Section 12 of the City Charter, the second reading
of this ordinance by title is hereby dispensed with.
ATTEST:
City Clerk.
f '
.i Nic
CITY COUNCIL AGENDA REPORT
To: Honorable Mayor and Members of City Council
Meeting: November 7, 2011
Subject: HUD Office of Healthy Homes and Lead Hazard Control's FY2011
Lead -based Paint Hazard Control Grant
Background:
In October 2003, HUD awarded the City of Roanoke (City) a 36- month, $1.5
million dollar grant to prevent lead poisoning in children age of 5 and under by
testing of children for lead poisoning; educating the community on the hazards
associated with lead -based paint; and identifying, assessing, and performing
lead hazard control activities in eligible privately -owned rental and owner -
occupied housing units within targeted areas of the City. Partnerships were
immediately formed between various City departments, the Roanoke City Health
Department (RCHD), and non - profit organizations to create the Lead -Safe
Roanoke program. The program ended successfully in December 2008.
On February 25, 2009, the Department of Housing and Urban Development
announced, as part of the funds provided by the American Recovery and
Reinvestment Act of 2009, awarded $1,406,633 to continue building upon the
accomplishments of the initial Lead Safe Roanoke program. The program is
scheduled to end in April 2012, and although successful, many residences
remain in the City with children under the age of 6 in danger of lead poisoning.
On September 19, 201 1 , the Department of Housing and Urban Development
announced that the City's application submitted in June 2011 in response to the
Office of Healthy Homes and Lead Hazard Control's FY 2011 Notice of Funding
Availability (NOFA) was being awarded $1,855,733 to continue building upon
the accomplishments of the previous Lead -Safe Roanoke programs.
Considerations:
HUD requires that the City of Roanoke provide a minimum local match of 10% in
the form of cash and in -kind services. A portion of the cash match can be
provided with funds from the Community Development Block Grant (CDBG)
program.
The required City match of $239;016 for this 36 -month program will be met
from various sources. City funds in the amount of $100,000 will assist with the
costs of the lead hazard control activities to be performed. These funds will be
provided from the Local Match Funding for Grant account (35- 300 - 9700 -5415)
in the amount of $50,000 and from the Community Development Block Grant
Funds Lead Safe Match account (35 -G12- 1219 -5588) in the amount of $50,000.
The remainder of the match will be provided through in -kind City staff time
valued at $62,567; in -kind blood screenings valued at $23,250 will be provided
by New Horizons Healthcare; in -kind EPA - accredited Renovation, Repair 'and
Painting (RRP) training valued at $5,100 will be provided by the El Group, Inc.;
in -kind housing rehabilitation valued at $15,000 will be provided by Rebuilding
Together Roanoke; in -kind Public Service Announcements valued at $27,699
will be provided by Roanoke Valley Cable Television; and in -kind storage valued
at $5,400 will be provided by W.E.L., Inc. to allow for the storage of Lead -Safe
Roanoke H- related cleaning supplies used in cleaning kits to be provided to
participants in the program. The program will continue to be administered by a
full time Program Manager and a Program Support Specialist.
Recommended Action:
Accept the Office of Healthy Homes and Lead Hazard Control's FY 2011 grant
award of $1,855,733 described above, and authorize the City Manager to
execute the grant agreement and related documents, in such form, as approved
by the City Attorney.
Adopt the accompanying budget ordinance to establish a revenue estimate of
$1,855,733 and transfer funding in the amount of $50,000 from the Local
Match Funding for Grant account (35- 300 - 9700 -5415) and $50,000 from the
Community Development Block Grant Funds Lead Safe Match account (35 -G12-
1 219- 5588), and to appropriate total funding of $1,955,733 in accounts to be
established in the Grant Fund by the Director of Finance.
Christopher P. Morrill
City Manager
Distribution: Council Appointed Officers
Brian Townsend, Assistant City Manager for Community Development
Tom Carr, Director, Planning Building and Development
2
November 10, 2011
Jim Hubbard
Post Master
United Postal Service
3018 Melrose Avenue, N. W.
Roanoke, Virginia 24017
Dear Mr. Hubbard:
JONATHAN E. CRAFT
Deputy City Clerk
0
CECELIAT. WEBB
Assistant Deputy City Clerk
I am enclosing copy of Resolution No. 39249 - 110711 renaming a segment of
Tuckawana Circle located to the south of Highland Farm Road, N.W., to Trane
Drive.
Pursuant to provisions of Section 3 of Resolution No. 39249 - 110711, 1 am
directed to transmit an attested copy of this Resolution to the local office of the
United States Postal Service.
The abovereferenced measure was adopted by the Council of the City of
Roanoke at a regular meeting held on Monday, November 7, 2011.
Sincerely,
Stephanie M. Moon, MMC
City Clerk
Enclosure
pc: Christopher P. Morrill, City Manager
William M. Hackworth, City Attorney
Philip Schirmer, City Engineer
Thomas N. Carr, Director of Planning, Building and Development
Susan Lower, Director, Real Estate Valuation
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011 -1536
Telephone: (540) 853 -2541
Fax: (540) 853 -1145
STEPHANIE M. MOON, MMC
E -mail: clerk@roanokeva.gov
City Clerk
November 10, 2011
Jim Hubbard
Post Master
United Postal Service
3018 Melrose Avenue, N. W.
Roanoke, Virginia 24017
Dear Mr. Hubbard:
JONATHAN E. CRAFT
Deputy City Clerk
0
CECELIAT. WEBB
Assistant Deputy City Clerk
I am enclosing copy of Resolution No. 39249 - 110711 renaming a segment of
Tuckawana Circle located to the south of Highland Farm Road, N.W., to Trane
Drive.
Pursuant to provisions of Section 3 of Resolution No. 39249 - 110711, 1 am
directed to transmit an attested copy of this Resolution to the local office of the
United States Postal Service.
The abovereferenced measure was adopted by the Council of the City of
Roanoke at a regular meeting held on Monday, November 7, 2011.
Sincerely,
Stephanie M. Moon, MMC
City Clerk
Enclosure
pc: Christopher P. Morrill, City Manager
William M. Hackworth, City Attorney
Philip Schirmer, City Engineer
Thomas N. Carr, Director of Planning, Building and Development
Susan Lower, Director, Real Estate Valuation
�Al
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 7th day of November, 2011.
No. 39249 - 110711.
A RESOLUTION renaming a segment of Tuckawana Circle located to the south of Highland
Farm Road, N.W., to Trane Drive.
- WHEREAS, pursuant to Section 30 -34 of the Code of the City of Roanoke (1979), as
amended, the City Manager is authorized to review and recommend to City Council the naming and
renaming of existing streets, both public and private;
WHEREAS, Tuckawana Circle, N.W., was established and named by subdivision plat
recorded in 1967, such property being located in Roanoke County at the time of the subdivision;
WHEREAS, when the southern segment of Tuckawana Circle, N.W., which is the subject of
this ordinance was established, it was named as a continuation of Tuckawana Circle, N.W.;
WHEREAS, while it is desirable to have the name of a street that continues through an
intersection the same on both sides of the intersection, the southern segment of Tuckawana Circle,
N.W., is a short dead -end street that should not have the "Circle" designation; and
WHEREAS, the legal requirements of Section 30 -34 of the Code of the City of Roanoke
(1979), as amended, have been satisfied by virtue of all adjoining property owners of the southern
segment of Tuckawana Circle, N.W., requesting the subject name change, and the Council of the
City of Roanoke believes such change promotes the public health, safety and welfare.
THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke as follows:
1. The segment of Tuckawana Circle, N.W., located to the south of Highland Farm
Road, N.W., is hereby designated and renamed as Trane Drive, as set forth in the City Manager's
report dated November 7, 2011, to City Council;
2. The City Engineer is hereby directed to cause the renamed street mentioned above to
KATalevi \measures \city council measures \Res - Rename segment of Tuckawana circle to Trane Dr.doc 1
be appropriately noted on all maps and plats lodged in his care and to cause the placement of the
appropriate street name on all signs on such street, and the City Manager, or the City Manager' s
designee, is directed to notify adjoining property owners of such change; and
3. The City Clerk is hereby directed to transmit attested copies of this resolution to the
local offices of the United States Postal Service and relevant City of Roanoke departments so that
they will be apprised of the aforesaid street name change.
ATTEST:
City Clerk.
K: \Talevi \measures \city council measures \Res - Rename segment of Tuckawana circle to Trane Dr.doc 2
CITY COUNCIL AGENDA REPORT
To: Honorable Mayor and Members of City Council
Meeting: November 7, 2011
Subject: Request for a Name Change of a Segment of Tuckawana Circle to
Trane Drive
Background:
Mr. Wystan Crismond of Trane requested by letter dated September 30, 2011,
that the segment of Tuckawana Circle located to the south of Highland Farm
Road be renamed to Trane Drive (Exhibit A). The map in the attached exhibit
shows the street segment shaded in red.
Tuckawana Circle was established and
1967. The property was located in
subdivision.
named by subdivision plat recorded in
Roanoke County at the time of the
City Code provides for a process to change street names and requires notice to
affected property owners and non -owner residents:
Sec. 30 -34. - Street name changes.
In order to further the public health, safety and welfare, the city manager shall
be authorized to recommend to city council changes in existing names of
streets, both private and public, whenever he deems it advisable, such as when a
request to change an existing street name is made, when an existing street 'is
unnamed, when it appears that an existing street name is the same or
confusingly similar to another, or when an existing street bears multiple names.
Prior to making such a recommendation, the city manager shall notify affected
property owners and non -owner residents of affected property and offer them an
opportunity to comment publicly on such recommendation, in accordance with
such guidelines as may be promulgated from time to time by city council.
Three properties adjoin this 250' dead -end street segment. One is owned by
Newbern Properties and two are owned by Tuckawana Group. All three are
leased and occupied by Trane. The required notice to affected property owners
and non -owner residents is not necessary in this case because the property
owners have indicated support for the name change (Exhibit B). The occupants
of affected properties initiated the name change.
When the street segment was established, it was named as a continuation of
Tuckawana Circle. Generally, it is desirable to have the name of a street that
continues through an intersection have the same name and may have been a
requirement of Roanoke County's subdivision ordinance in place at the time.
However, the street system in the area is generally disconnected and
Tuckawana Circle is not pant of a longer continuous street. Furthermore, the
northern segment of Tuckawana Circle is a loop street that is properly
designated as a "Circle," while the southern segment is a short dead -end street
that should not have the "Circle" designation.
Recommended Action:
Adopt an ordinance to rename the existing street segment of Tuckawana Circle
south of Highland Farm Road to Trane Drive as requested.
---------------------------
Christopher P. Morrill
City Manager
Distribution: Council Appointed Officers
R. Brian Townsend, Assistant City Manager for Community Development
Sherman M. Stovall, Assistant City Manager for Operations
Mark D. Jamison, PE, Transportation Division Manager
Philip C. Schirmer, PE, LS, City Engineer
Michael Crockett, Manager, E-911 Center
X
L
Dear Mr. Morrill,
September 30, 2011
Exhibit A.
The Roanoke, VA Trane office is currently building a new facility here in Roanoke. This building will be
located on what is currently Tuckawana Circle. The only buildings on this portion of the road are a Trane
training facility and a Trane parts center. Because of this, we would like to have the portion of the road
shown below renamed to Trane Drive. We believe that this would unify our campus-and solidify our
presence in the area.
This facility is scheduled to be completed by mid - November of this year. There are a large amount of
items, including business cards, stationary, etc., that we need to change in -house with a physical change
of address. These items all take time, so we need to begin making these changes as soon as possible.
Therefore, we need to know if we will be able to change the nam_e of the section of road below from
Tuckawana Circle to Trane Drive quickly. Please let me know if you need any more information from me
to begin this process, and what the next steps are as we move forward.
Thank you,
Wystan Crismond
11 `
Newbern Properties, LLC
October 12, 2011
Mr. Chris Chittum
City of Roanoke -
Planning Administrator
Municipal Building, Room 166
215 Church Avenue
Roanoke,VA 24011
RE: Renaming of Street to Trane Drive
Dear Mr. Chittum:
Exhibit B.
On behalf of The Tuckawana Group, LLC and Newbern Properties, LLC, I whole - heartedly support
renaming a portion of Tuckawana Circle to Trane Drive.
As Trane stated, it would be an anchor for the Trane Campus and solidify their presence in the
community.
Please let me know if you have any questions or if I can be of assistance. Our office number is 777 -2020.
Sincerely,
Jess Newbern, III
The Tuckawana Group, LLC
Newbern Properties, LLC
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 7th day of November, 2011.
No. 39250-110711.
A RESOLUTION authorizing payment of supplementary compensation and restoration of certain
benefits to certain employees called to active military duty.
BE IT RESOLVED by the City Council of the City of Roanoke that:
1. The City shall pay, upon request, to any City employee who is a military
reservist/national guard and who, between October 1, 2011, and September 30, 2012, is called to and
serves in active duty related to our country's war on terrorism or natural disasters, subsequent to that
employee's employment with the City, a supplement equal to the difference between that employee's
regular City salary and military base pay plus any other compensation received for military service. This
supplement shall not be paid for any days that regular City salary must be paid to such employees.
Employees shall provide the Department of Human Resources with the necessary documentation to
establish their eligibility for the supplement.
2. Each such employee shall be deemed to have earned City vacation, paid and extended
illness leave for the period of such active duty in the same manner as if such employee had remained in
service with the City.
3. For each such employee who returns to service with the City within ninety (90) days of
the conclusion of such active military duty, the City shall pay the City portion of the health and dental
benefit premiums necessary to provide coverage for the employee effective upon the date of return to
service with the City.
4. The aforegoing policy is more particularly described in the report of the City Manager to
Council dated November 7, 2011.
ATTEST:
rty Clerk )1YVIS,end
12-military leave eay.a-7-za a doe
%._;t; ' CITY COUNCIL AGENDA REPORT
To: Honorable Mayor and Members of City Council
Meeting: November 7, 2011
Subject: Special Military Pay
Background:
Military leave at full pay is limited to fifteen work days per federal fiscal year for
employees of the City of Roanoke who are military reservists or members of the
National Guard and who are called to active duty. City Council approved Special
Military Pay on November 5, 2001 and extended it annually thereafter, to provide
supplemental pay for any City employee who is a military reservists/national
guard member, who is called to and serves on active duty related to our country's
war on terrorism or natural disasters.
Considerations:
This special Council action was effective through September 30, 2011 , and
benefited four City employees called from reserves/national guard to active duty.
As a result of City Council's action, these employees received a total of $6,538 in
supplemental pay during the federal fiscal year October 1 , 2010 thru September
30, 2011 . There are currently thirty-eight reservists/national guard members
among eight departments within the City of Roanoke as full time employees.
Recommended Action:
Approve a special policy to pay any City employee who is a military
reservists/national guard, who is called to and serves in active duty between
October 1 , 2011 and September 30, 2012, the difference between that employee's
regular City salary and military base pay (plus any other compensation received
for military service). Covered employees would be those reservists/national guard
members who are called to active duty related to our country's war on terrorism
or natural disaster relief, subsequent to the employee's employment with the City
of Roanoke. This supplemental pay will be provided upon request and with
necessary documentation to the Department of Human Resources. Funding is
available in operating budgets to support this policy.
0
Christopher P. Morrill
City Manager
c: Council Appointed Officers
Carolyn H. Glover, Director of Human Resources
IQ
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 7th day of November, 2011.
No. 39251- 110711.
A RESOLUTION authorizing the City Manager to amend the 2010 -2015 Consolidated Plan
regarding Community Development Block Grant (CDBG) funding, HOME Investment Partnership
(HOME) funding, and Emergency Shelter Grant (ESG) funding, and to submit and execute necessary
documents to the U.S. Department of Housing and Urban Development (HUD).
BE IT RESOLVED by the Council of the City of Roanoke that the amendments to the 2010-
2015 Consolidated Plan, as more particularly set forth in the City Manager's letter dated November 7,
2011, to this Council, are approved, and the City Manager is hereby authorized to execute and
submit to HUD any Grant Agreements, Funding Approved and all necessary documents approved as
to form and execution by the City Attorney in connection with such amendments, such authorization
subject to there being no compelling objections received prior to the end of the public comment
period.
ATTEST:
�•
C
WX
ity Clerk.
K: \Talevi \measures \city council measures \Res -Amend no. 1 to 2010 -2015 Consolidated Plan(2).doc
IN THE COUNCIL OF THE CITY OF ROANOKE VIRGINIA
The 7th day of November, 2011.
No. 39252- 110711.
AN ORDINANCE to appropriate additional funding from the Department of
Housing and Urban Development (HUD) for the Community Development Block Grant
Program (CDBG), HOME Investment Partnerships Program and Emergency Shelter Grant
Program (ESG), amending and reordaining certain sections of the 2011 -2012 Grant Fund
Appropriations, and dispensing with the second reading by title of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that the following
sections of the 2011 -2012 Grant Fund Appropriations be, and the same are hereby,
amended and reordained to read and provide as follows:
Appropriations
HOME Unprogrammed Funds
HOME Unprogrammed CHDO Funds
ESG - TAP Transitional Living Center
Lead Safe Roanoke Match
TAP African American Male Studies
Children's Trust Family Advocacy
Unprogrammed CDBG
Solar Compactors
Park Upgrades
Revenues
HOME Entitlement 11 -12
ESG Entitlement 11 -12
CDBG Entitlement 11 -12
35- 090 - 5380 -5482
35- 090 - 5380 -5572
35 -E12- 5282 -5253
35-G12-1219-5588
35 -G 12- 1238 -5554
35-G12-1238-5569
35-G12-1241-5189
35-G12-1244-5568
35 -G12- 1244 -5589
35- 090 - 5380 -5380
35-E12-5282-5282
35 -G12- 1200 -3201
$ 147,636
26,054
1,671
50,000
25,000
27,000
6,660
45,000
207,323
173,690
1,671
360,983
Pursuant to the provisions of Section 12 of the City Charter, the second reading, of
this ordinance by title is hereby dispensed with.
ATTEST:
City Clerk.
CITY COUNCIL AGENDA REPORT
To: Honorable Mayor and Members of City Council
Meeting: November 7, 2011
Subject: Amendment No. 1 to the City's 2010 -2015 Consolidated Plan and
Acceptance and Appropriation of Funds
Background:
In order to receive Community Development Block Grant (CDBG), HOME Investment
Partnerships (HOME) and Emergency Shelter Grant (ESG) funding, the City of Roanoke
must submit a five -year Consolidated Plan and Annual Updates to the U.S. Department
of Housing and Urban Development (HUD). "Substantial Amendments" to the plan (i.e.,
those that add, delete or fundamentally alter the nature of planned activities or which
increase or decrease funding by 25% and at least $25,000) must undergo a 30 -day
public review and comment period and be approved by City Council.
At the time the City's FY 2012 Annual Update to the Consolidated Plan was developed
and published for public review, substantial funding cut -backs were expected.
Therefore, the FY 2012 Annual Update recommended to and approved by Council on
May 9, 2011, was conservative in its funding estimates. The final new grant allocation
reductions were less severe and provided $536,344 more than planned, offering an
opportunity to fund additional activities. The summary attached to this report
describes eight (8) proposed changes to the plan, totaling $603,960, constituting
substantial amendments and subject to public review and Council approval. The
additional funds involved in the proposed changes include $60,276 in unprogrammed
HOME funds and $14,000 in unprogrammed ESG funds that were appropriated by
Council on june 20, 2011, as part of Budget Ordinance No. 38142-062011. In addition
to these proposed changes, the City is revising the Consolidated Plan to reflect a
$2,221 increase in CDBG funds provided to the City's Community Based Prevention
Program for an unanticipated equipment replacement and an $18,376 increase in the
Neighborhood Development Grants Program for improvements to the Melrose -Rugby
and Old Southwest neighborhood centers. Neither of these additional changes
constituted substantial amendments requiring public review and Council approval.
Considerations:
Due to the funding uncertainties mentioned above, at its meeting on june 20, 2011,
Council accepted and appropriated $1,882,163 in new CDBG, HOME and ESG
entitlement grants. In the recommendations that follow, Council is asked to accept
and appropriate the $536,344 in additional CDBG, HOME and ESG funds allocated to
the City by HUD. To minimize the number of actions recommended by this report,
staff will prepare City Manager Transfers to reallocate previously appropriated but
unprogrammed CDBG, HOME and ESG funds to complete the funding needed by the
activities in the plan amendment and the other changes indicated above.
Items 2 and 3 on the attached plan amendment summary, the Children's Trust "Family
Advocates Program" and the TAP "African American Male Studies Program," were
ranked 2 "d and 311, respectively, by the CDBG Human Services application review
committee and had been recommended in the event additional funding was received.
(Due to CDBG limits on funds for Human Services, only the Apple Ridge Farm "Aspire
Connect" program, which ranked l s`, could be funded at the time.) Items 4 to 6 on the
summary resulted from making a portion of the additional funds available to City
departments for project requests. Park upgrades, which have been focused on Jackson
Park, ranked high among the requests, as did the other City projects recommended for
this plan amendment. Items 7 and 8 on the summary involve HOME funds for which
allowable housing activities have not yet been identified. These funds may be
designated for housing projects through collaborative planning currently underway
among City staff and the City's public and nonprofit housing agencies for the newly
designated West End /Mountain View/Old .Southwest target area and /or made part of
the funding for the FY 2013 HUD funds budget process.
The 30 -day public review and comment period began October 8, 2011, and ends
November 7, 2011. No comments objecting to the proposed amendment have been
received to date. Because the 30 -day review period ends today at 5:00 p.m., Council is
being asked for conditional approval of the plan amendment. Provided no compelling
objections are received by 5:00 p.m., the amendment will be effective at that time.
Otherwise, staff will return to City Council at a future meeting with an updated report
and recommendations.
Recommended Actions:
Conditionally approve the substantial amendments to the 2010 -2015 Consolidated
Plan detailed in the attachment to this report.
2. Increase the FY 2012 CDBG, HOME and ESG entitlement revenue estimates in the
revenue accounts indicated below by the amounts shown:
CDBG 35 -G12- 1200 -3201 $360,983
HOME 35- 090 - 5380 -5380 $173,690
ESG 35 -E12- 5282 -5282 $1,671
TOTAL $536,344
3. Appropriate the additional $360,983 CDBG entitlement funds to the following
accounts:
Children's Trust Family Advoc.
TAP African Amer. Male Studies
Lead Safe Match
Park Upgrades
Big Belly Solar Compactors
Unprogrammed CDBG
35 -G12-
1238 -5569
$27,000
35 -G12-
1238 -5554
$25,00.0
35 -G12-
1219 -5588
$50,000
35 -G12-
1244 -5589
$207,323
35 -G12-
1244 -5568
$45,000
35 -G12-
1241 -5189
$6,660
$360,983
4. Appropriate the additional $173,690 HOME entitlement funds to the following
accounts:
Unprogrammed HOME CHDO 35- 090 - 5380 -5572 $26,054
Unprogrammed HOME 35- 090 - 5380 -5482 $147,636
$173,690
2
5. Appropriate the additional $1,671 ESG entitlement funds to the following account:
TAP Transitional Living Center 35 -E12- 5282 -5253 $1,671
6. Authorize the City Manager to execute any Grant Agreements, Funding Approval,
and other documents required by HUD in order to accept the funds, and such
subgrant agreements and amendments as may be required pursuant to the Annual
Update approved by Council, including those pursuant to this Consolidated Plan
amendment, and as may otherwise exceed the City Manager's authority under
Section 2 -124 of the Code of the City of Roanoke, as amended, all such documents
to be approved as to form and as to execution by the City Attorney.
-- -- --------------- -
Christopher P. Morrill
City Manager
Distribution: Council Appointed Officers
Brian Townsend, Assistant City Manager for Community Development
Tom Carr, Director of Planning, Building & Development
Frank Baratta, Budget Team Leader
.Joyce Williams, Neighborhood Services Technician
J
3
2010 -2015 Consolidated Plan
Proposed Amendment No. 1
November 7, 2011
1. Delete the YWCA "Focus Forward" program, which was awarded $14,000 in ESG funds. The
agency merged with De Paul Community Services and declined the award. The $14,000 plus an
additional $1,671 in ESG funds received from HUD would be distributed among the other ESG
recipients: $2,557 additional Roanoke Valley Interfaith Hospitality Network; $2,557 additional
TRUST House and $10,557 additional TAPTransitional Living Center.
2. Add $27,000 in CDBG funding for the Children's Trust Roanoke Valley "Family Advocates
Program," for which funding had previously been unavailable. This program provides support
services for caregivers of abused children.
3. Add $25,000 in CDBG funding for the Total Action Against Poverty "African American Male
Studies Program" for which funding had previously, been unavailable. This program provides
services to assist youth to complete secondary education.
4. Add $50,000 in CDBG funding for the City's "Lead -Safe Roanoke" program, providing part of
the required match for a $1.4 million Lead Hazard Control grant recently awarded to the City by
HUD to reduce hazards in homes of low -to- moderate - income households with children under
age 6.
5. Add $207,323 in CDBG funding for improvements to Jackson Park, including upgrades to
the shelter, restrooms, children's playground, basketball court, parking, security and ADA
accessibility.
6. Increase the CDBG funds for the City of Roanoke "Placement of Big Belly Solar Compactors"
project by $45,000 to purchase and install additional solar powered compacting trash
receptacles in the targeted low -to- moderate - income area. The exact locations are to be
determined in consultation with Mountain View, West End and Old Southwest representatives
and Neighborhood Services staff.
7. Increase the HOME funds in the City of Roanoke "Unprogrammed FY 12 CHDO Reserve" by
$26,054 to a total of $99,833. These currently unprogrammed HOME funds are available only
to Community Housing Development Organizations (CHDOs) certified by the City for housing
activities benefiting low -to- moderate - income households. Current CHDOs include Habitat for
Humanity in the Roanoke Valley and Total Action Against Poverty. The uses for the funds will
be determined through collaborative planning with these CHDOs.
8. Place $207,912 in HOME funds into a City of Roanoke "Unprogrammed FY 12 HOME Funds"
reserve for future projects. These currently unprogrammed HOME funds are available only for
housing activities benefiting low -to- moderate - income households.
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 7th day of November, 2011.
No. 39253- 110711.
A RESOLUTION accepting a Commonwealth of Virginia Department of Rail and Public
Transportation ( VDRPT) Grant for operation of the Smart Way Connector Bus; authorizing the City
Manager to execute a grant agreement between the City and VDRPT for such grant funds; and
authorizing the .City Manager to take such further actions and execute such further documents as may
be necessary to obtain, accept, implement; administer, and use such grant funds in order to assist
and/or allow the Greater Roanoke Transit Company (GRTC) to operate the Smart Way Connector
Bus service.
BE IT RESOLVED by the Council of the City of Roanoke that:
1. The City of Roanoke hereby accepts the VDRPT Grant in the amount of $150,000.00
to the City of Roanoke to cover the City's local share costs to GRTC for the first year of the
transportation services as further set forth in the City Manager's Report dated November 7, 2011, to
this Council.
2. The City Manager is hereby authorized to execute a VDRPT Rail Enhancement Fund
Grant Agreement substantially similar to the one attached to the above City Manager's Report to this
Council, such Agreement to be approved as to form by the City Attorney.
3. The City Manager is hereby authorized to take such further actions and execute such
further documents as may be necessary to obtain, accept, implement, administer, and use such grant
res -smart way connector dpt of rail & public trans grant -gt
1
funds in order to assist, and /or allow the Greater Roanoke Transit Company (GRTC) to operate the
Smart Way Connector Bus service, as set forth in the above City Manager's Report to this Council,
with any such documents to be approved as to form by the City Attorney.
ATTEST:
Wlv�Ott.
City Clerk.
res -smart way connector dpt of rail & public trans grant -gt 2
IN THE- COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 7th day of November, 2011.
No. 39254 - 110711.
AN ORDINANCE appropriating funding from the. Commonwealth of Virginia
Department of Rail and Public Transportation for the Smart Way Connector Bus, amending
and reordaining certain sections of the 2011 -2012 Grant Fund Appropriations, and
dispensing with the second reading by title of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that the following
sections of the 2011 -2012 Grant Fund Appropriations be, and the same are hereby,
amended and reordained to read and provide as follows:
Appropriations
Fees for Professional Services 35- 410 - 8750 -2010 $ 150,000
Revenues
Smart Way Connector Bus FY12 35- 410 - 8750 -8750 150,000
Pursuant to the provisions of Section 12 of the City Charter, the second reading
of this ordinance by title is hereby dispensed with.
ATTEST:
AP yy). beto
City Clerk.
CITY COUNCIL AGENDA REPORT
To: Honorable Mayor and Members of City Council
Meeting: November 7, 2011
Subject: Department of Rail and Public Transportation Grant - Smart Way
Connector
Background:
The Smart Way Connector, operated by Greater Roanoke Transit Company d /b /a
Valley Metro (GRTC or Valley Metro), is a regional bus transportation service that
connects the Roanoke Valley, New River Valley, and Bedford with the Amtrak
Passenger Rail Station in Lynchburg. The service was initiated in July 2011 at a
projected annual cost of $342,130. The annual cost was to be funded by revenue
generated through the bus fare as well as state and federal grant funding, with the
local share projected to be approximately $114,000.
Considerations:
The State budget included a direct appropriation for the Smart Way Connector in the
amount of $150,000 to the City of Roanoke to cover the City's local share cost to
GRTC for the first year of the transportation service. GRTC will administer this
program, and funding will be provided by the City to GRTC as needed. The funding is
administered by the Department of Rail and Public Transportation, which is requiring
a Rail Enhancement Fund Grant Agreement to access the funds.
Recommended Action:
Accept the above mentioned grant and authorize the City Manager to execute a grant
agreement substantially similar to the one attached, in a form approved by the City
Attorney, between the City of Roanoke and the Commonwealth of Virginia
Department of Rail and Public Transportation.
Authorize the City Manager to take such further actions and execute such further
documents as may be necessary to obtain, accept, implement, administer, and use
such grant funds in order to assist and /or allow GRTC to operate the Smart Way
Connector Bus service set forth above.
Adopt the accompanying budget ordinance to establish a revenue estimate in the
amount of $150,000 and to appropriate funding in the same amount to an account to
bfi.-tT_s*liAed by the Director of Finance in the Grant Fund.
Christopher P. Morrill
City Manager
Distribution: Council Appointed Officers
Sherman M. Stovall, Assistant City Manager for Operations
Carl Palmer, General Manager, GRTC
COMMONWEALTH OF VIRGINIA
DEPARTMENT OF RAIL AND PUBLIC TRANSPORTATION
RAIL ENHANCEMENT FUND GRANT AGREEMENT
GRANTEE: CITY OF ROANOKE, VA
PROJECT: INTERCITY PASSENGER BUS SERVICE
AGREEMENT NUMBER: 76512 -09
RAIL ENHANCEMENT FUND GRANT AGREEMENT
CITY OF ROANOKE, VIRGINIA - INTERCITY PASSENGER BUS SERVICE
AGREEMENT NUMBER: 76512 -09
THIS RAIL ENHANCEMENT FUND GRANT AGREEMENT for operation of
Intercity Passenger Bus Service, hereinafter referred to as "Agreement," is made and
executed as of the day of , 20 between the
Virginia Department of Rail and Public Transportation, hereinafter referred to as the
"Department," acting by and through its Director, and the City of Roanoke, Virginia,
hereinafter referred to as the "Grantee."
RECITALS
WHEREAS, the Grantee proposes to have Greater Roanoke Transit Company run
intercity passenger bus service from the New River Valley, including the Town of
Blacksburg and the Town of Christiansburg, to the Roanoke Valley, including the City of
Roanoke and contiguous jurisdictions, to the City and County of Bedford, and to the Amtrak
Station in Lynchburg (the "Project ") in support of the one -year passenger rail demonstration
project; and
WHEREAS, the City of Roanoke (the "City") is the sole stockholder of the Greater
Roanoke Transit Company ( "GRTC "), and Roanoke City Council is the stockholder
representative for the City. GRTC owns the real property and personal property of the transit
system, but contracts with First Transit, Inc. ( "First Transit ") to provide the day -to -day
operation of the transit system through First Transit's wholly owned subsidiary
Southwestern Virginia Transit Management Company, Inc. ( "SVTMC "). SVTMC
employees operate the transit system on a day -to -day basis; and
WHEREAS, in accordance with § 33.1 - 221.1:1.1 and § 58.1 -2425 of the Code of
Virginia (1950), as amended, the Commonwealth Transportation Board ( "CTB "), on June 15,
2011, approved funding for said Project, and determined the Project is for the common good
of a region of the Commonwealth or the Commonwealth as a whole and that the Project will
result in public benefits to the Commonwealth or to a region of the Commonwealth that are
equal to or greater than the investment of funds; and
WHEREAS, the Project will provide public benefits by contributing to the
enhancement the movement of passengers by rail, reducing highway congestion, and
promoting fuel efficiency; and
WHEREAS, in 2011 Va. Acts ch. 890, item 448(D), the General Assembly waived
the requirements of the Rail Enhancement Fund for funding to be utilized for the operation of
the Amtrak three -year demonstration project, and in item (E)(2) provided $150,000 of the
2
funds allocated for the Amtrak project to the Grantee for a one -year ridership demonstration
project of this service; and
WHEREAS, the Grantee acknowledges that this grant is to fund only intercity
passenger bus service on the Project Route and the direct costs associated with the Work, and
that the funding shall not be used for any other purpose; and
WHEREAS, it is desired by the parties hereto to define the extent of the Project
addressed herein, the responsibilities of each party, the manner of performing the necessary
Work, the method and time of payment, and to set out additional conditions associated with
the Project; and
WHEREAS, the parties desire to have GRTC provide the services for the Project in
accordance with the Department's guidelines which include, but are not limited to,
advertising a goal for SWAM solicitation, and procurement of services as specified in the
Virginia Public Procurement Act, as amended unless the Work is done by the Grantee's own
forces.
NOW, THEREFORE, in consideration of the covenants and agreements hereinafter
set forth, it is agreed and bound between the parties hereto as follows:
DEFINITIONS
Contractor(s) for the purposes of this Agreement means GRTC and any entities engaged by
GRTC to perform the Work.
Designated Representative(s) means a person or persons appointed by the Grantee or the
Department to represent, in whole or in part, the party in issues associated with the Work or
this Agreement.
Eligible Project Costs means a cost directly associated with the Work.
Force Majeure Event(s) means fire, flood, war, rebellion, riots, strikes, or acts of God,
which may effect or prevent either party from timely or properly performing its obligations
under this Agreement.
Monthly Progress Report means a monthly written progress report including any changes
or updates to the Project Schedule, Project Budget, and information as provided in
Attachment A.
Notice to Proceed means written notice issued by the Department authorizing the Grantee to
commence a particular portion of the Work.
Project Benefit means the public benefit to the Commonwealth of Virginia as described in
Article 1 of this Agreement, as well as the public benefit of contributing to the
Commonwealth's continued economic growth, vitality, and competitiveness in national and
world markets through the establishment of a viable statewide transportation system which
has a rail system with the capability of carrying increased amounts of freight and passengers.
Project Budget means the budget for the Work in single or multiple years as broken into
total costs, Department and Grantee participation, and any subsequent amendments.
Project Invoice means the form provided by the Department to the Grantee to use for
submission for reimbursement of Eligible Project Costs incurred and paid by the Grantee.
This form is Attachment B.
Project Route means bus service from the New River Valley, including the Town of
Blacksburg and the Town of Christiansburg to the Roanoke Valley, including the City of
Roanoke and contiguous jurisdictions, to the City and County of Bedford, and to the Amtrak
Station in Lynchburg
Project Schedule means the milestone schedule for completing the Work as agreed to by the
parties and any subsequent amendments.
Project Scope means the description of the Work including plans, specifications, schedule of
values, cost estimates, and any other documents necessary to complete the Work relating to
the Project and any subsequent amendments.
Re -work means work required to correct deficiencies in the Project brought about by
incomplete Work, incorrect Work, failure to comply with the provisions of this Agreement,
or state or federal regulations.
Work means any and all tasks, duties, obligations, services, requirements, and activities of
whatever kind or nature, express or implied, direct or incidental, to be performed, and all
items tangible and intangible, to be provided by the Grantee as defined as part of this
Agreement.
ARTICLE 1
SCOPE OF WORK, BUDGET, AND MILESTONE SCHEDULE
Section 1.1 The Work under the terms of this Agreement is as follows:
Operation of a one -year ridership demonstration project of Intercity Bus
Service on the Project Route for the period of one year beginning on July 1,
2011.
4
Section 1.2 The initial Project Budget and Project Schedule as an estimate at date of
Agreement are as follows:
Total Project Budget
Maximum Department Participation:
$ 150,000'
$ 150,000
It is agreed that the maximum funding for reimbursement by the Department as
provided for in its Fiscal Year 2012 Program of Projects shall be as follows:
Fiscal Year 2012
Maximum Department Participation:
$ 150.000
$ 150,000
Project Schedule Date of Milestone
Start of Operations
Grant End Date
Project Closeout Date
July 1, 2011
June 30, 2012
September 30, 2012
Amounts not spent in Fiscal Year 2012 shall be de- obligated after final invoicing. The
Grantee shall have 15 months from the date of the CTB's approval of the Project to complete
the Work and final invoice the Department. The Grantee acknowledges that the
Commonwealth's share of the Project Cost cannot exceed the amount provided for in this
Agreement. All costs in excess of this amount are the responsibility of the Grantee.
Section 1.3 The Grantee is responsible for having the Project completed. In the event that
the Grantee is not performing the Work as described in Section 1. 1, the Work being
performed by others shall be approved by the Grantee and the Department. All Work shall
be requested and awarded in accordance with the procurement of services in accordance with
the Virginia Public Procurement Act, as amended.
Section 1.4 In the event that the Grantee receives subsequent allocation(s) of state funding
from another source or federal funding applicable to this Project, the allocation(s) from the
Rail Enhancement Fund shall be reduced by the amount of the subsequent allocation(s). The
Grantee will notify the Department of any such subsequent allocation(s) within 30 calendar
days. Failure of the Grantee to notify the Department under the terms of this section is a
material breach of this Agreement which will invoke the provisions of Section 7.3.
1 The Total estimated operating cost of providing this service for one year is $342,130. GRTC will receive
Federal 5311 and State Transit Operating grant funding to partially offset the cost ofproviding the service. The
balance of costs not covered by Federal and State transit funding is the responsibility of the City of Roanoke.
This grant of $150,000 is to offset the City of Roanoke's costs for the operation of this service.
Section 1.5 Any cost of completing the Work in excess of the Project Budget shall be the
responsibility of the Grantee. , However, the Grantee has the right to revise the Project at its
discretion, subject to approval by the Department, so "that total Project expense does not
exceed the Project Budget, provided that the Work is completed as described in Article 1.
Project Benefit pursuant to this Agreement shall remain unchanged by changes to the Work.
Section 1.6 A Monthly Progress Report, using the format as provided in Attachment A,
including any changes or updates to the Project Budget and Project Schedule, and
information as provided will be submitted to the Department by no later than the IQth day of
the following month. The report will make particular reference to progress towards
completing milestones contained in the Progress Schedule as provided herein.
Section 1.7 Funding availability is subject to annual appropriation by the General
Assembly and allocation by the CTB.
Section 1.8 The Grantee certifies that it has the financial and GRTC has the technical
capability to complete the Work in accordance with this Agreement.
Section 1.9 The public benefit of this Project will be the Project's contribution of
providing an intercity bus service transit link to Amtrak's state funded Lynchburg to
Washington, D.C. service, promoting fuel efficiency, and reducing highway congestion
between Lynchburg and Roanoke.
Section 1.10 By execution of this Agreement, the Department is providing approval of the
initial Project Budget (Attachment E). The funds are to be used for eligible operational
expenses incurred for the operation of intercity bus service on the Project Route to the
Lynchburg Amtrak Service less fare revenue generated from the service and any State or
Federal funds applicable to the Project as is required by Section 1.4.
ARTICLE 2
PERFORMANCE REQUIREMENTS
Section 2.1 The Grantee will have the Work described in Section 1.1 completed within the
time period detailed in this Agreement and the budget detailed in the final Project Budget.
Section 2.2 The Grantee shall examine or shall have examined the Work to:
A. Ensure that it complies with the contract documents; and
B. Verify labor and material charges for contracts providing for payment on an
actual cost basis.
0
ARTICLE 3
SPECIAL CONDITIONS
Section 3.1 ' All funds granted under this Agreement shall be expended by the Grantee
through GRTC in accordance with the Department's regulations, standard procurement
procedures, applicable Virginia law, and accepted good business practices. All plans,
specifications, estimates of costs, award of contracts, performance and acceptance of the
Work, and procedures in general are subject at all times to all applicable laws, rules,
regulations, and orders.
Section 3.2 Funding provided pursuant to this Agreement shall be for the reimbursement
of Eligible Project Costs and for no other purpose. All purchases made as a matter of this
Agreement shall be charged at the actual cost(s) with no markups.
Section 3.3 The Department may take any action, including the inspection of all Project
books and records of the Grantee, any Contractor or subcontractor, relating to any project or
task receiving funds under this Agreement, to review activities under this Agreement and the
adequacy of the Grantee's monitoring efforts.
ARTICLE 4
REIMBURSEMENT OF GRANTEE
Section 4.1 The Grantee shall render Project Invoices no more frequently than once every
30 calendar days for reimbursement of Eligible Project Costs.
Section 4.2 Project Invoices shall be submitted using the forms provided as Attachment B
of this Agreement. Upon approval by the Department for payment, Project Invoices will be
paid within 30 calendar days.
Section 4.3 Project Invoices or line item(s) in invoices not found to be complete as to
form or in accordance to the provisions of this Agreement will be separated and a partial
payment may be made by the Department on eligible reimbursable expenditures upon
approval by the Department.
Section 4.4 The Department shall have the right to request an accounting or more detailed
statement of invoices. Upon such a request, the Grantee shall provide the requested
information within 30 calendar days.
Section 4.5 Any items of Work reimbursed to the Grantee by the Department and found
not to be in accordance with the agreed Work or any applicable federal, state, or local law-or
regulation by the Department in its final audits will be repaid to the Department by the
Grantee within 60 calendar days upon submission of the items so disapproved.
7
Section 4.6 The Grantee is responsible for reimbursement of the Contractor for the Work.
The Grantee shall attach to each Project Invoice copies of Contractor's paid invoices.
Section 4.7 Ifthe statutory funding source for this Agreement is found to be
unconstitutional or otherwise unlawful, the Department agrees to use its best efforts to
reimburse Grantee its Eligible Project Costs up to the amount of the Project Budget from
other state funding sources.
ARTICLE 5
COMPLETION AND ACCEPTANCE
Section 5.1 By marking the final Project Invoice "Final" the Grantee is certifying in
writing that the Work has been completed.
Section 5.2 The Department shall have 60 calendar days after Grantee's certification of
completion of the Work in which to provide final acceptance of or reject any portion of the
Work in writing.
Section 5.3 If Work is accepted by the Department, the final Project Invoice shall be paid
within 30 days of acceptance.
Section 5.4 Sixty calendar days after payment of the Final Project Invoice, the Department
will withdraw any remaining Commonwealth funds as outlined in Article 7.
Section 5.5 Acceptance of the Work by the Department shall not be construed to benefit _
any third parties or create any additional liability to the Commonwealth, nor does it relieve
the Grantee of its liability under this Agreement.
Section 5.6 If the Department rejects the Work, the Grantee shall have 30 days from the
date of written rejection to submit a written plan for remedying any identified problem(s) to
the Work. The problem(s) shall be remedied according to a schedule approved by the
Department.
Section 5.7 Any work necessary in connection with the Project, which is not specifically
provided for as Work by this Agreement, including but not limited to Re -work, shall be the
responsibility of the Grantee.
ARTICLE 6
SMALL, WOMEN, AND MINORITY (SWAM)
Section 6.1 The Grantee is encouraged to seek and use Small, Women, and Minority
( "SWAM ") enterprises as referred to in Attachment C in relation to this Agreement.
ARTICLE 7
TERMINATION
Section 7.1 The Grantee may terminate the Project at any time by notifying the
Department in writing 30 calendar days in advance. If such termination occurs, the Grantee
shall repay the Department for all funds received according to the provisions of this Article.
Section 7.2 The Grantee may terminate the Agreement at any time it is determined by
Virginia law that the Department has materially breached this Agreement and has failed to
cure such breach within 90 calendar days. Should such occur, the Grantee shall be entitled to
whatever remedies may be provided for by law. Furthermore in such event, the Grantee will
not be required to repay any funds that have been provided by the Department pursuant to
this Agreement.
Section 7.3 Upon 30 calendar days notice to the Grantee, the Department may terminate,
in whole or in part, the funding under this Agreement, or the Agreement if funding is .
complete at any time it is determined that Grantee has materially breached this Agreement
and has failed to cure said breach after 90 calendar days notice or if compliance within 90
calendar days is not reasonable as solely determined by the Department, then within such
time period as the Department may agree.
The Department shall notify the Grantee promptly in writing of such a determination and the
effective date of the termination. The Grantee may request reconsideration by notifying the
Department within 30 calendar days of the date of the Department's notification. The
Department shall not terminate funding until after the request has been reconsidered but may
withhold funds in the interim in the event that initial payment by the Department to the
Grantee has not been made. Following reconsideration, if requested, the decision of the
Department will be final. If this Agreement is terminated by the Department for the
Grantee's material breach, the Grantee will repay the Department all funds received for the
Project plus the statutory legal rate of interest as detailed in Section 7.7. Such payment shall be
made within 60 calendar days following notification by the Department of the amount to be
repaid.
Section 7.4 Upon 30 calendar days notice to the Grantee, the Department may terminate,
in whole or in part, the funding under this Agreement at any time if (1) the Department fails
to secure the necessary budgetary appropriation to fulfill its obligations under this
Agreement, (2) the Grantee becomes insolvent, (3) the Grantee fails to apply provided funds
as intended under this Agreement, or (4) statutory changes affecting the Program under
which these funds were provided render funding with this Agreement impossible. The
Department shall notify the Grantee promptly in writing of such a determination and the
effective date of the termination. The Grantee may request reconsideration by notifying the
Department within 30 calendar days of the date of the Department's notification. The
Department shall not terminate funding until after the request has been reconsidered but may
0
withhold funds in the interim. Following reconsideration, if requested, the decision of the
Department will be final.
Section 7.5 Should the Project be terminated by the Department because of a lack of funds
or statutory changes, the Department will exercise best efforts to seek funds to be used to
defray costs of shutting down and the Grantee need not repay any funds already paid to the
Grantee if such funds represent eligible Project Costs that the Grantee has incurred. The
Grantee shall repay the Department for all funds paid associated with this Agreement should
the Grantee become insolvent or fails to apply funds as intended under this Agreement.
Section 7.6 Delays caused by Force Majeure Events during the Work shall not be deemed
a breach or default under this Agreement. Upon the occasion of a Force Majeure Event, as
determined by the Department, which makes it impossible for the Project to be completed
and/or moots the need for the Project, the Department may terminate this Agreement at its
discretion. Force Majeure Events occurring during the Project Schedule of this Agreement
will automatically result in day- for -day extension(s) to the Project Schedule specified in this
Agreement.
The Grantee shall notify the Department within 10 working days of its opinion that a Force
Majeure Event(s) has occurred and provide the Department with information to supports its
opinion. The Department will complete its review based on the information submitted by the
Grantee within 10 working days of receipt of such information, and notify the Grantee of its
opinion. Both parties must agree that a Force Majeure Event has occurred before an event
will be deemed a Force Majeure Event.
Section 7.7 All reimbursement of funds granted by the Department under any Article of
this Agreement shall also require the payment of interest using the prevailing statutory legal
rate of interest established by the Virginia General Assembly, calculated from the date
payment is made by the Department to date of repayment by the Grantee.
ARTICLE 8
ASSIGNMENT
Section 8.1 The Grantee may not assign any portion of this Agreement without the prior
written approval of the Department.
ARTICLE 9
TERM, ENTIRE AGREEMENT, AND AMENDMENT
Section 9.1 This Agreement shall be effective immediately upon its execution.
Section 9.2 This Agreement and any Amendments thereto constitute the entire and
exclusive agreement between the parties relating to all specific matters covered herein. All
10 ,
other prior or contemporaneous verbal or written agreements, understandings,
representations, and/or practices relative to the foregoing are hereby superseded, revoked and
rendered ineffective for any purpose except for any Letter of No Prejudice issued by the
Department, which shall remain in effect.
Section 9.3 This Agreement may be altered, amended, or revoked only by an instrument
in writing signed by both of the parties.
ARTICLE 10
NOTICES AND DESIGNATED REPRESENTATIVE
Section 10.1 All notices or communications with respect to this Agreement, shall be in
writing and shall be deemed delivered upon delivery by hand, upon the next business day if
sent prepaid overnight delivery service, or on the third business day following mailing by
U.S. Mail, certified, postage prepaid, return receipt requested, to the addresses set forth
below or such other addresses as may be specified by delivery of prior notice by a party to
the other parties.
Department: Virginia Department of Rail and Public Transportation
600 East Main Street, Suite 2102
Richmond, VA 23219
Attention: William S. Pittard, Chief Financial Officer
steve.pittard@—dipt.virginia.gov
Kevin B. Page, Chief of Operating Officer
Virginia Department of Rail and Public Transportation
600 East Main Street, Suite 2102
Richmond, VA 23219
kevin.paae@drpt.virginia.gov
Nancy C. Auth, Senior Assistant Attorney General
Office of the Attorney General
900 East Main Street
Richmond, VA 23219
nauth@oa,q.state.va.us
Grantee: City of Roanoke, Virginia
ATTN: Assistant City Manager for Operations (Sherman
Stovall)
Noel C. Taylor Municipal Building, Room 364
215 Church Avenue, SW
Roanoke, VA 24011
11
Department:
Greater Roanoke Transit Company
ATTN: General Manager (Carl L. Palmer)
Roy Z. Meador Operations, Maintenance, and Administrative
Facility
1108 Campbell Avenue SE
Roanoke, Virginia, 24013
Kevin B. Page, Chief of Operating Officer
Virginia Department of Rail and Public Transportation
600 East Main Street, Suite 2102
Richmond, VA 23219
kevin. paage@dMt. virgin' a. gov
Grantee: City of Roanoke, Virginia
ATTN: Assistant City Manager for Operations (Sherman
Stovall) .
Noel C. Taylor Municipal Building, Room 364
215 Church Avenue, SW
Roanoke, VA 24011
ARTICLE 11
NON - DISCRIMINATION
Section 11.1 In the solicitation or awarding of any contracts directly related to this
Agreement, the Grantee shall not discriminate against a bidder or offeror because of race,
religion, color, sex, national origin, age, disability, or any other basis prohibited by Virginia
law.
Section 11.2 During the performance of this Agreement, the Grantee agrees as follows: (a)
the Grantee will not discriminate against any employee or applicant for employment because
of race, religion, color, sex, national origin, age, disability, or other basis prohibited by
Virginia law relating to discrimination in employment. The Grantee agrees to post in
conspicuous places, available to employees and applicants for employment, notices setting
forth the provisions of this nondiscrimination clause; (b) the Grantee, in all solicitations or
advertisements for employees placed by or on behalf of the Grantee, will state that the
Grantee, where applicable, is an equal opportunity employer. Notices, advertisements and
solicitations placed in accordance with federal law, rule or regulation shall be deemed
sufficient for the purpose of meeting the requirements of this section.
12
ARTICLE 12
MISCELLANEOUS PROVISIONS
Section 12.1 The Grantee shall at all times observe and comply with all federal, state and
local laws, regulations, ordinances, orders, and decrees applicable to the Work or subsequent
operation. The obligations of this section shall survive the termination or completion of this
Agreement.
Section 12.2 Data or information provided by the Grantee to the Department that is
protected. under federal or state law, or otherwise deemed by the Grantee and the Department
as proprietary, will be marked by the Grantee on each document prior to its submission. The
Department shall hold and protect said documents identified by the Grantee as proprietary in
accordance to law. For the purposes of this Agreement, proprietary items, if any, are so
specified in Attachment D.
Section 12.3 The Grantee shall maintain all books, documents, papers, accounting records,
and any other evidence, showing actual time devoted and supporting the cost incurred. Such
books, documents, papers, accounting records, etc. shall be kept in accordance with
commonly accepted businesslindustry accounting procedures. Such information shall be
made available at their respective offices at all reasonable times during the Agreement period
and for a period of three years from the date of final payment and acceptance by the
Department to the Grantee for audit and inspection. Copies of such information shall be
furnished to the Department upon request. The Department shall have the absolute right to
audit to determine compliance with the terms of this Agreement.
Section 12.4 The Grantee shall be responsible for all damage to life and property that is
determined by a court of law to be compensable due to its activities and those of its
Contractors, subcontractors, agents or employees, in connection with the Work performed
under this Agreement. In the event that the Grantee obtains insurance to cover this risk, the
Commonwealth of Virginia, the Department, the Virginia Department of Transportation, and
the officers, agents, and employees of these entities shall be listed as additional insureds.
Acceptance of the Work by the Department shall not waive any of the rights of the
Department contained in this section nor release the Grantee from any responsibilities or
duties contained in this Agreement. Further, it is expressly understood that the Grantee shall
defend, or provide for such defense by insurance, the Commonwealth of Virginia, the
Department of Rail and Public Transportation, the Virginia Department of Transportation,
their officers, agents, and employees from and against all damages, claims, suits, judgments,
expenses, actions and costs of every name and description, arising out of or resulting from
any negligent act or omission in the performance by the Grantee and its Contractors and
subcontractors of the Work covered by this Agreement. The aforementioned entities and
persons shall be included as additional insureds on any all insurance covering the Work by
the Grantee, who shall require the same of the Contractor and subcontractors in order to
13
cover these risks. The obligations of this section shall survive the termination or completion
of this Agreement.
Section 12.5 During the performance of this Agreement, the Grantee agrees to (a) provide a
drug -free workplace for its employees; (b) post in conspicuous places, available to
employees and applicants for employment, a statement notifying employees that the unlawful
manufacture, sale, distribution, dispensation, possession, or use of a controlled substance or
marijuana is prohibited in the workplace and specifying the actions that will be taken against
employees for violations of such prohibition; (c) state in all solicitations or advertisements
for employees placed by or on behalf of the Grantee that the Grantee maintains a drug -free
workplace; and (d) include the provisions of the foregoing clauses in every subcontract or
purchase order of over $10,000, so that the provisions will be binding upon each
subcontractor or vendor. For the purposes of this section, "drug -free workplace" means a site
for the performance of Work done in connection with a specific contract awarded to a
Contractor in accordance, with this chapter, the employees of whom are prohibited from
engaging in the unlawful manufacture, sale, distribution, dispensation, possession, or use of
any controlled substance or marijuana during the performance of the Agreement.
Section 12.6 No member, officer, or employee of the Department, during his tenure or one
year thereafter, shall have any interest, direct or indirect, that is prohibited by Virginia law in
this Agreement.
Section 12.7 This Agreement shall, in all respects, be governed by the laws of the
Commonwealth of Virginia.
Section 12.8 If any term or provision of this Agreement is determined to be invalid, illegal
or unenforceable, it shall not affect the legality or validity or enforceability of any other part
of this Agreement, and the remaining parts of this Agreement shall be binding upon the
parties to this Agreement.
Section 12.9 This Agreement, when properly executed, shall be binding upon the parties
hereto and their respective successors and assigns.
ARTICLE 13
UNAUTHORIZED ALIENS
Section 13.1 The Grantee certifies that it does not, and that it and its contractors shall not,
during the performance of this contract knowingly employ an unauthorized alien as defined
in the federal Immigration Reform and Control Act of 1986 ( "the Act "). Unauthorized alien
means, with respect to the employment of an alien (which is defined as any person not a
citizen or national of the United States), at a particular time, that the alien is not at that time
either (a) an alien lawfully admitted for permanent residence, or (b) authorized to be so
employed by the Act or by the United States Attorney General.
14
IN TESTIMONY THEREOF, the parties have caused this Agreement to be
executed, each by its duly authorized officers, all as of the day, month, and year hereinabove
first written.
WITNESS
WITNESS
COMMONWEALTH OF VIRGINIA
DEPARTMENT OF RAIL
AND PUBLIC TRANSPORTATION
I
Thelma Drake
Director
CITY OF ROANOKE, VIRGINIA
ffix
NAME:
TITLE:
15
Attachment A - Monthly Progress Report
Monthly Grant Progress Report
Date:
DRPT Project: Number:
Grantee Project:
Project Type: New Construction❑ Rehabilitation ❑
Study ❑ Rail Infrastructure ❑
Equipment/Rolling Stock ❑ Signals /Communication ❑
Other:
Reporting Period Range: _ /_/ thru
Commonwealth Proiect Fundinn:
Total Funds Allocated $
Amount spent this period: $
Total Funds Spent: $
Project Fund Balance: $
Percent Spent to date: _%
SWAM participation this period: Yes ❑ No ❑
SWAM participation: _%
Schedule
Project is on schedule: ❑
Project is not on schedule: ❑
Percent Project Complete: _%
Response plan:
Project is < 5% behind schedule ❑
Project is > 50/Q behind schedule ❑
Project is > 10% behind schedule ❑
Milestones Completed
• Scoping
• Construction or Study
Proiect Issues) and Update Narrative:
Submitted by:
16
Date:
Attachment B - Project Invoice Page 1
D RPT Voucher:
Department of Rail and Public Transportation
Reimbursement Form
Organization Name:
EIN:
Invoice Date
Invoice #
New Address, If applicable
Project Agreement Name:
Project Number:
Total Contract Amount
Total of Previous Payments
Total Expended This Period
Balance Remaining After This Invoice
Federal
$ -
$
Lp¢a[
$
Total
$ -
Total Reimbursable Amount for This Invoice Is
! certify that the grantee agency has incurred expenses in accordance with the project
agreement and that these funds have not been previously requested.
Grantee Authorized Signature Title
Note: Percentage calculations are rounded to the nearest dollar.
THIS AR €A FOR DRPT US ONLY:_.
Grant Manager Signature
Check here b close profectafterthis request
Form# DRPT06302003F
17
Date
�II��IIIlO
Total Reimbursable Amount for This Invoice Is
! certify that the grantee agency has incurred expenses in accordance with the project
agreement and that these funds have not been previously requested.
Grantee Authorized Signature Title
Note: Percentage calculations are rounded to the nearest dollar.
THIS AR €A FOR DRPT US ONLY:_.
Grant Manager Signature
Check here b close profectafterthis request
Form# DRPT06302003F
17
Date
Attachment B - Project Invoice Page 2
18
Attachment B - Project Invoice Page 3
Summary Sheet
(sample for individual Grantee and /or Contractor invoices within a Project Invoice)
Vendor Invoice
Number
Vendor Name
Work
Performed
Dollar Value of
Work
Invoice Paid
Date
TOTAL
19
Attachment C - SWAM Information
SWAM Code Section
§ 2.2 -4310. Discrimination prohibited; participation of small, women- and minority -owned
business.
A. In the solicitation or awarding of contracts, no public body shall discriminate against a
bidder or offeror because of race, religion, color, sex, national origin, age, disability, or any
other basis prohibited by state law relating to discrimination in employment. Whenever
solicitations are made, each public body shall include businesses selected from a list made
available by the Department of Minority Business Enterprise.
B. All public bodies shall establish programs consistent with this chapter to facilitate the
participation of small businesses and businesses owned by women and minorities in
procurement transactions. The programs established shall be in writing and shall comply with
the provisions of any enhancement or remedial measures authorized by the Governor
pursuant to subsection C or, where applicable, by the chief executive of a local governing
body pursuant to § 15.2- 965.1, and shall include specific plans to achieve any goals
established therein. State agencies shall submit annual progress reports on small, women - and
minority -owned business procurement to the Department of Minority Business Enterprise in
a form specified by the Department of Minority Business Enterprise.
C. Whenever there exists (i) a rational basis for small business enhancement or (ii) a
persuasive analysis that documents a statistically significant disparity between the
availability and utilization of women- and minority -owned businesses, the Governor is
authorized and encouraged to require state agencies to implement appropriate enhancement
or remedial measures consistent with prevailing law.
D. In the solicitation or awarding of contracts, no state agency, department or institution shall
discriminate against a bidder or offeror because the bidder or offeror employs ex- offenders
unless the state agency, department or institution has made a written determination that
employing ex- offenders on the specific contract is not in its best interest.
E. As used in this section:
"Minority individual" means an individual who is a citizen of the United States or a non -
citizen who is in full compliance with United States immigration law and who, satisfies one
or more of the following definitions:
1. "African American" means a person having origins in any of the original peoples of Africa
and who is regarded as such by the community of which this person claims to be a part.
2. "Asian American" means a person having origins in any of the original peoples of the Far
East, Southeast Asia, the Indian subcontinent, or the Pacific Islands, including but not limited
to Japan, China, Vietnam, Samoa, Laos, Cambodia, Taiwan, Northern Mariana, the
Philippines, a U.S. territory of the Pacific, India, Pakistan, Bangladesh, or Sri Lanka and who
is regarded as such by the community of which this person claims to be a part.
20
3. "Hispanic American" means a person having origins in any of the Spanish - speaking
peoples of Mexico, South or Central America, or the Caribbean Islands or other Spanish or
Portuguese cultures and who is regarded as such by the community of which this person
claims to be a part.
4. "Native American" means a person having origins in any of the original peoples of North
America and who is regarded as such by the community of which this person claims to be a
part or who is recognized by a tribal organization.
"Minority -owned business" means a business concern that is at least 51 % owned by one or
more minority individuals or in the case of a corporation, partnership, or limited liability
company or other entity, at least 51% of the equity ownership interest in the corporation,
partnership, or limited liability company or other entity is owned by one or more minority
individuals and both the management and daily business operations are controlled by one or
more minority individuals.
"Small business" means an independently owned and operated business which, together with
affiliates, has 250 or fewer employees, or average annual gross receipts of $10 million or less
averaged over the previous three years.
"State agency" means any authority, board, department, instrumentality, institution, agency,
or other unit of state government. "State agency" shall not include any county, city, or town.
"Women -owned business" means a business concern that is at least 51 % owned by one or
more women who are citizens of the United States or non - citizens who are in full compliance
with United States immigration law, or in the case of a corporation, partnership, or limited
liability company or other entity, at least 51 % of the equity ownership interest is owned by
one or more women who are citizens of the United States or non - citizens who are in full
compliance with United States immigration law, and both the management and daily
business operations are controlled by one or more women who are citizens of the United
States or non - citizens who are in full compliance with United States immigration law.
21
Attachment D - Grantee's Proprietary Items
None
22
Attachment E - Project Budget
Copy of BUS TO RAIL TOTAL COST PROPOSAL Components I and 1102091 l.pdf
23
GREATER ROANOKE TRANSIT COMPANY
SMART WAY BUS TO RAIL INTER -CITY CONNECTOR
COMPONENTS I AND 11 COST PROPOSAL
Roanoke to Lynchburg Mondays thru Sundays (Component 1) with weekend service from
Virginia Tech via Roanoke to Lynchburg only Fridays, Saturdays, and Sundays (Component 11)
Connection service with Blacksburg Transit, Greater Lynchburg Transit Company, Greyhound
in both Roanoke and Lynchburg and Amtrak train service.
PERSONNEL COSTS:
BUS OPERATOR (TWO NEW FULL -TIME @$12,15 HR)
$ 50,544
BUS OPERATOR EXTRA BOARD (616 HRS X $15.57 PER HR)
$ 9,591
MECHANIC (ONE NEW FULL TIME @ 15.87 HR)
$ 33,010
SUPERVISOR (ONE NEW FULL TIME @ 15.60 HR)
$ 32,448
TRAINING OF BUS OPERATORS ($37.50 X 160 HRS)
$ 6,000
SUBTOTAL
$ 131,593
FRINGE BENEFITS (33% X TOTAL WAGES /SALARIES)
$ 41,446
OVERTIME (165.5 HRS X $23.38 PER HR -BUS OPERATOR)
$ 3,870
OVERTIME (165.5 HRS X $23.87 PER HR- MECHANIC)
$ 3,951
TOTAL PERSONNEL COSTS
Is 180,860
MATERIALS & SUPPLIES:
FUEL (19,239 GALLONS X $3 PER GALLON)
$ 57,717
OIL ($.0045 PER MILE X 105,812 MILES)
$ 476
OTHER LUBRICANTS ($.0039 PER MILE X 105,812 MILES)
$ 413
TIRES ($.0845 PER MILE X 105,812 MILES )
$ 8,941
PARTS FOR REVENUE VEHICLE ($.0091 PER MILE X105,812)
$ 963
TICKETS & TRANSFERS
$ 1,500
CAPITAL LEASING (TWO BUSES)
$ 60,000
INSURANCE FOR LEASING VEHICLES
$ 15,960
PRINTING EXPENSE - SCHEDULES & MAPS
$ 2,500
UTILITIES (ELECTRIC & WATER)
$ 12,300
DRUG &ALCOHOL TESTING
$ 500
TOTAL MATERIALS & SUPPLIES
$ 161,270
TOTAL GROSS OPERATING COST. $ 342,130
REVENUE. (BASED ON PROJECTED 4,400 PASSENGERS @$4)
$ 17,600
TOTAL NET OPERATING COST
I $ 324,530
LOCAL MATCH (35% OF TOTAL NET OPERATING COST) ils 113,586
January 31, 2011
EA
ROANOKE
2011
BAGGED LEAF
COLLECTION PROGRAM
a'D
,Brie -ri �j f
�� Current Bagged Leaf Program
Solid Waste Management Bulk Collection Crews
Number of Bags Per Collection
Leaf Collection Schedule
Bagged Leaves and Regular Bulk Items
Collected On Alternating Weeks
Beginning
Monday, November 14th
Ending
Friday, December 16th
Week Of:
Collect:
November.-14th Bagged Leaves /No Brush
*November 21 rd
Bulk / No Bagged Leaves
November 28th Bagged Leaves / No Brush
December 5th
Bulk / No Bagged Leaves
December 12th -Bagged Leaves / NoBul'k
Bagged leaves shall be placed to the street in lieu of brush items for collection on regular trash day
*Thanksgiving Collection
Week
COMMUNICATION
Social Media
Radio Segments
MEDIA RESOURCES
"Lamar" Digital Billboards
Special "853- 2000" Recording.
City -wide Mailing RVTV
Newspapers
P -74 , r,
fr
New Revenue Source
Rockydale Quarries Corporation
to purchase bagged leaves
$12. Per
on
ALTERNATIVE LEAF DISPOSAL METHODS
.0
Composting
s�
Questions
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 7th day of November, 2011:
No. 39255- 110711.
AN ORDINANCE to transfer funding between Preston Park, Morningside, Westside and
Monterey Building Improvement School Capital projects, amending and reordaining certain
sections of the 2011 -2012 School Capital Projects Fund Appropriations, and dispensing with the
second reading by title of this ordinance.
BE IT ORDAINED by.the Council of the City of Roanoke that the following sections of the
2011 -2012 School Capital Projects Fund Appropriations be, and the same are hereby, amended
and reordained to read and provide as follows:
Appropriations
Appropriated from QSCB -2010A Bonds 31- 065 - 6077 -9303
Appropriated from QSCB -2010A Bonds 31- 065 - 6078 -9303
Appropriated from QSCB -2010A Bonds 31- 065 - 6079 -9303
Appropriated from QSCB -2010A Bonds 31- 065 - 6080 -9303
l
Revenues
QSCB- Energy Improvement Projects 31- 065 - 6077 -6100
QSCB- Energy Improvement Projects 31- 065 - 6078 -6100
QSCB- Energy Improvement Projects 31- 065 - 6079 -6100
QSCB- Energy Improvement Projects 31- 065 - 6080 -6100
$ ( 38,415)
125,514
131,030
(218,129)
( 38,415 )
125,514
131,030
(218,129)
Pursuant to the provisions of Section 12 of the City Charter, the second reading of this
ordinance by title is hereby dispensed With.
ATTEST:
A
City Clerk.
CITY COUNCIL AGENDA REPORT
To: Honorable Mayor and Members of City Council
Meeting: November 7, 2011
Subject: School Capital Projects Fund Transfer Request - Energy Projects
Background:
In January 2010, Roanoke City Public Schools (RCPS) was approved for Qualified School
Construction Bonds (QSCB) totaling $1,110,539 for energy efficient HVAC, lighting and
plumbing projects. City Council appropriated these funds on December 20, 2010, for projects
to be completed at Preston Park, Morningside, Westside and Monterey Elementary Schools
based on preliminary cost estimates.
Considerations:
Subsequent to the appropriation, RCPS contracted with an engineering firm and determined
actual costs, which differ from the preliminary estimates based on the scope of work needed at
each school. In order to incorporate these changes, funds need to be transferred between the
projects, though the total overall appropriation remains unchanged.
Project
Account Number
Original
Estimate
Revised
Estimate
Increase/
Decrease
Preston Park Building Improvements
31- 065 - 6079 -9303
$ 152,182
$ 283,212
$ 131,030
Morningside Building Improvements
31- 065 - 6078 -9303
337,758
463,272
125,514
Westside Building Improvements
31- 065 - 6080 -9303
383,842
165,713
(218,129)
Monterey Building Improvements
31- 065 - 6077 -9303
236,757
198,342
( 38,415)
Total
$1,110,539
$ 1,110,539
$ -
Recommended Action:
Adopt the accompanying budget ordinance to transfer QSCB funding in the School Capital
Projects Fund between Preston Park, Morningside, Westside and Monterey Elementary School
projects.
A•
Director of
Distribution: Council Appointed Officers
Rita D. Bishop, Superintendent, RCPS
Curtis Baker, Deputy Superintendent for Operations, RCPS
Margaret Lindsey, Director of Finance, RCPS
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Room 456
Roanoke, Virginia 24011 -1536
Telephone: (540) 853 -2541
Fax: (540) 853 -1145
STEPHANIE M. MOON, MMC E -mail: clerk@roanokeva.gov
City Clerk
November 8, 2011
James W. Harkness, Jr.
3227 Allendale Drive, S.W.
Roanoke, Virginia 24014
Dear Mr. Harkness:
JONATHAN E. CRAFT
Deputy City Clerk
CECELIA R. TYREE
Assistant Deputy City Clerk
At a regular meeting of the Council of the City of Roanoke held on Monday,
November 7, 2011, you were appointed to replace Laurence Levy as a City representative
of the Roanoke Valley Resource Authority for a four year term of office commencing
January 1, 2012 and ending December 31, 2015.
Enclosed you will find a Certificate of your appointment and an Oath or Affirmation
of Office which must be administered by a Clerk of the Circuit Court of the City of
Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church
Avenue, S. W.
Once the Oath has been administered, please return a signed copy to the City Clerk's
Office prior to serving in the capacity to which you were appointed.
Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing copy
of the Virginia Freedom of Information Act. The Act requires that you be provided with a
copy within two weeks of your appointment and each appointee is required "to read and
become familiar with provisions of the Act."
K: \Oaths and Qualifications\Roanoke Valley Resource AuthorityVames Harkness Jr oath.doc
James W. Harkness, Jr.
November 8, 2011
Page 2
On behalf of the Mayor and Members of City Council, I would like to express appreciation
for your willingness to serve the City of Roanoke as a member of the Roanoke Valley
Resource Authority.
Sincerely,
Stephanie M. Moon, MMC
City Clerk
Enclosures
PC: Deborah Charles, Secretary Roanoke Valley Resource Authority, 1020 Hollins
Road, N. E., Roanoke, Virginia 24012, w/ application
KA0aths and Qualifications\Roanoke Valley Resource AuthorityUames Harkness Jr oath.doc
COMMONWEALTH OF VIRGINIA )
To -wit:
CITY OF ROANOKE )
I, Stephanie M. Moon, City Clerk, and as such City Clerk of the City of Roanoke and
keeper of the records thereof, do hereby certify that at a regular meeting of Council which
was held on the seventh day of November 2011, James W. Harkness, Jr. was appointed to
replace Laurence Levy as a City representative of the Roanoke Valley Resource Authority
for a four year term of office commencing January 1, 2012 and ending December 31, 2015.
Given under my hand and the Seal of the City of Roanoke this eighth day of
November 2011.
1'Y1 o a�
City Clerk
KA0aths and Qualifications\Roanoke Valley Resource AuthorityVames Harkness Jr oath.doc
{
STEPHANIE M. MOON, MMC
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011 -1536
Telephone: (540) 853 -2541
Fax: (540) 853 -1145
E -mail: clerk @roanokeva.gov
November 14, 2011
Mr. Laurence M. Levy
2651 Cornwallis Avenue, S. E.
Roanoke, Virginia 24014
Dear Mr. Levy:
JONATHAN E. CRAFT
Deputy City Clerk
CECELIA T. WEBB
Assistant Deputy City Clerk
Your term of office as a member of the Roanoke Valley Resource Authority will expire on
December 31, 2011.
On behalf of the Members of Roanoke City Council, I would like to express appreciation
for your service to the City of Roanoke as a member of the Roanoke Valley Resource
Authority from January 7, 2008 to December 31, 2011. Please find enclosed a Certificate
of Appreciation and an aerial view photograph of the Roanoke Valley in recognition of
your years of service.
Sincerely,
14��' • 6m.)
Stephanie M. Moon, MMC
City Clerk
Enclosure
pc: Deborah Charles, Secretary, Roanoke Valley Resource Authority, 1020 Hollins
Road, N. E., Roanoke, Virginia 24012
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STEPHANIE M. MOON, MMC
City Clerk
J. Granger Macfarlane
2402 Woodcliff Road
Roanoke, Virginia 24014
Dear Mr. Macfarlane:
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Room 456
Roanoke, Virginia 24011 -1536
Telephone: (540) 853 -2541
Fax: (540) 853 -1145
E -mail: clerk@roanokeva.gov
November 8, 2011
JONATHAN E. CRAFT
Deputy City Clerk
CECELIA R. TYREE
Assistant Deputy City Clerk
At a regular meeting of the Council of the City of Roanoke held on Monday,
November 7, 2011, you were appointed to fill the unexpired term of William M. Hackworth
as a City representative of the Virginia Western Community College Board, commencing
January 1, 2012 and ending June 30, 2015.
Enclosed you will find a Certificate of your appointment and an Oath or Affirmation
of Office which must be administered by a Clerk of the Circuit Court of the City of
Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church
Avenue, S. W.
Once the Oath has been administered, please return a signed copy to the City Clerk's
Office prior to serving in the capacity to which you were appointed.
Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing copy
of the Virginia Freedom of Information Act. The Act requires that you be provided ,with a
copy within two weeks of your appointment and each appointee is required "to read and
become familiar with provisions of the Act."
K: \Oaths and QualificationsWirginia Western Community College BoardU Granger Macfarlane oath.doc
I Granger Macfarlane
November 8, 2011
Page 2
On behalf of the Mayor and Members of City Council, I would like to express appreciation
for your willingness to serve the City of Roanoke as a member of the Virginia Western
Community College Board.
Sincerely,
Stephanie M. Moon, MMC
City Clerk
SMM:jec
Enclosures
PC: Dr. Robert Sandel, Secretary, Virginia Western Community College Board, P.O.
Box 14007, Roanoke, Virginia 24038, w /application
K:\Oaths and Qualifications \Virginia Western Community College BoardV Granger Macfarlane oath.doc
COMMONWEALTH OF VIRGINIA
To -wit:
CITY OF ROANOKE
I, Stephanie M. Moon, City Clerk, and as such City Clerk of the City of Roanoke and
keeper of the records thereof, do hereby certify that at a regular meeting of Council which
was held on the seventh day of November 2011, J. Granger Macfarlane was appointed to
fill the unexpired term of William M. Hackworth as a City representative of the Virginia
Western Community College Board, commencing January 1, 2012 and ending June 30,
2015.
Given under my hand and the Seal of the City of Roanoke this eighth day of
November 2011.
xtw� T_�� -
City Clerk
K: \Oaths and Qualifications \Virginia Western Carmnunity College Board\T Granger Macfarlane oath.doc
November 8, 2011
Hollie Craighead Young
2036 Mountain View Terrace
Roanoke, Virginia 24015
Dear Ms. Young:
JONATHAN E. CRAFT
Deputy City Clerk
CECELIA R. TYREE
Assistant Deputy City Clerk
At a regular meeting of the Council of the City of Roanoke held on Monday,
November 7, 2011, you were appointed as a member of the Human Services Advisory
Board to fill the unexpired term of office of Angela Holland - Hodnett ending November 30,
2013.
Enclosed you will find a Certificate of your appointment and an Oath or Affirmation
of Office which must be administered by a Clerk of the Circuit Court of the City of
Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church
Avenue, S. W.
Once the Oath has been administered, please return a signed copy to the City Clerk's
Office prior to serving in the capacity to which you were appointed.
Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing copy
of the Virginia Freedom of Information Act. The Act requires that you be provided with a
copy within two weeks of your appointment and each appointee is required "to read and
become familiar with provisions of the Act."
K: \Oaths and Qualifications\Human Services Advisory Board\Hollie Young oath.doc
CI'T'Y OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Room 456
Roanoke, Virginia 24011 -1536
Telephone: (540) 853 -2541
Fax: (540) 853 -1145
STEPHANIE M. MOON, MMC
E -mail: clerk@roanokeva.gov
City Clerk
November 8, 2011
Hollie Craighead Young
2036 Mountain View Terrace
Roanoke, Virginia 24015
Dear Ms. Young:
JONATHAN E. CRAFT
Deputy City Clerk
CECELIA R. TYREE
Assistant Deputy City Clerk
At a regular meeting of the Council of the City of Roanoke held on Monday,
November 7, 2011, you were appointed as a member of the Human Services Advisory
Board to fill the unexpired term of office of Angela Holland - Hodnett ending November 30,
2013.
Enclosed you will find a Certificate of your appointment and an Oath or Affirmation
of Office which must be administered by a Clerk of the Circuit Court of the City of
Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church
Avenue, S. W.
Once the Oath has been administered, please return a signed copy to the City Clerk's
Office prior to serving in the capacity to which you were appointed.
Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing copy
of the Virginia Freedom of Information Act. The Act requires that you be provided with a
copy within two weeks of your appointment and each appointee is required "to read and
become familiar with provisions of the Act."
K: \Oaths and Qualifications\Human Services Advisory Board\Hollie Young oath.doc
Hollie Craighead Young
November 8, 2011
Page 2
On behalf of the Mayor and Members of City Council, I would like to express appreciation
for your willingness to serve the City of Roanoke as a member of the Human Services
Advisory Board.
,Sincerely,
'
Stephanie M. Moon, MMC
City Clerk
Enclosures
pc: Teresa I. McDaniel, Secretary, Human Services Advisory Board, w/ application
K: \Oaths and Qualifications\Human Services Advisory Board\Hollie Young oath.doc
S
COMMONWEALTH OF VIRGINIA )
To -wit:
CITY OF ROANOKE )
I, Stephanie M. Moon, City Clerk; and as such City Clerk of the City of Roanoke and
keeper of the records thereof, do hereby certify that at a regular meeting of Council which
was held on the seventh day of November 2011, Hollie Craighead Young was appointed
as a member of the Human Services Advisory Board to fill the unexpired term of office of
Angela Holland - Hodnett ending November 30, 2013.
Given under my hand and the Seal of the City of Roanoke this eighth day of
November 2011.
A4O�.,.t _4_"X _a , . �
City Clerk
K: \Oaths and Qualifications\Human Services Advisory Board\Hollie Young oath.doc