HomeMy WebLinkAboutCouncil Actions 02-06-12BESTPITCH
39301 - 020612
ROANOKE CITY COUNCIL
INFORMAL SESSION
FEBRUARY 6, 2012
9:00 A.M.
CITY COUNCIL CHAMBER
ROOM 450
AGENDA
Call to Order -- Roll Call - Council Member Lea and Vice -Mayor Trinkle
arrived late.
NOTICE:
BRIEFINGS WILL BE TELEVISED AND REPLAYED ON RVTV CHANNEL 3 ON
THURSDAY, FEBRUARY 9 IMMEDIATELY FOLLOWING THE 2:00 P.M. SESSION
AT 7:00 P.M.; AND SATURDAY, FEBRUARY 11 AT 4:00 P.M.
At this point, Council Member Lea arrived at the meeting, 9:02 a.m.
A communication from Mayor David A. Bowers requesting that Council convene in a
Closed Meeting to discuss vacancies on certain authorities, boards, commissions and
committees appointed by Council, pursuant to Section 2.2 -3711 (A)(1), Code of Virginia
(1950), as amended. A list of current vacancies is included with the agenda for this
meeting.
(6 -0, Vice -Mayor Trinkle was not present when the vote was recorded.)
1
A communication from Council Member Anita J. Price, Chair, Roanoke City Council
Personnel Committee, requesting that Council convene in a Closed Meeting to discuss
the City Attorney's vacant position, pursuant to Section 2.2- 3711(A)(1), Code of Virginia
(1950), as amended.
(6 -0, Vice -Mayor Trinkle was not present when the vote was recorded.)
ITEMS LISTED ON THE 2:00 P.M. COUNCIL DOCKET REQUIRING
DISCUSSION /CLARIFICATION AND ADDITIONS /DELETIONS TO THE 2:00 P.M.
AGENDA. (5 MINUTES)
TOPICS FOR DISCUSSION BY THE MAYOR AND MEMBERS OF COUNCIL.
(5 MINUTES)
BRIEFINGS:
At this point, Vice -Mayor Trinkle entered the meeting (9:04 a.m.)
• Interstate 581 Sound Walls - 20 minutes
• 2011 Public Safety /Fire Performance Report - 45 minutes
• FY 2013 Budget and CIP Update - 90 minutes
AT 12:51 P.M., THE COUNCIL MEETING WAS DECLARED IN RECESS FOR
CLOSED MEETING UNTIL 2:00 P.M., IN THE COUNCIL CHAMBER, ROOM 450,
NOEL C. TAYLOR MUNICIPAL BUILDING.
2
ROANOKE CITY COUNCIL
REGULAR SESSION
FEBRUARY 6, 2012
2:00 P.M.
CITY COUNCIL CHAMBER
AGENDA
1. Call to Order - -Roll Call. Mayor Bowers was absent.
The Invocation was delivered by The Reverend Shawn F. Dobbins,
Pastor, Preston Oaks Baptist Church.
The Pledge of Allegiance to the Flag of the United States of America was
led by Vice -Mayor David B. Trinkle.
Welcome. Vice -Mayor Trinkle.
NOTICE:
Today's Council meeting will be televised live and replayed on RVTV Channel 3
on Thursday, February 9 at 7:00 p.m., and Saturday, February 11 at 4:00 p.m.
Council meetings are offered with closed captioning for the hearing impaired.
ANNOUNCEMENTS:
THE PUBLIC IS ADVISED THAT MEMBERS OF COUNCIL RECEIVE THE
CITY COUNCIL AGENDA AND RELATED COMMUNICATIONS, REPORTS,
ORDINANCES AND RESOLUTIONS, ETC., ON THE THURSDAY PRIOR TO
THE COUNCIL MEETING TO PROVIDE SUFFICIENT TIME FOR REVIEW OF
INFORMATION.
3
THE CITY CLERK'S OFFICE PROVIDES THE MAJORITY OF THE CITY
COUNCIL AGENDA ON THE INTERNET FOR VIEWING AND RESEARCH
PURPOSES. TO ACCESS AGENDA MATERIAL, GO TO THE CITY'S
HOMEPAGE AT WWW.ROANOKEVA.GOV, CLICK ON THE GOVERNMENT
ICON.
NOTICE OF INTENT TO COMPLY WITH THE AMERICANS WITH
DISABILITIES ACT. SPECIAL ASSISTANCE IS AVAILABLE FOR DISABLED
PERSONS ADDRESSING CITY COUNCIL. EFFORTS WILL BE MADE TO
PROVIDE ADAPTATIONS OR ACCOMMODATIONS BASED ON INDIVIDUAL
NEEDS OF QUALIFIED INDIVIDUALS WITH DISABILITIES, PROVIDED THAT
REASONABLE ADVANCE NOTIFICATION HAS BEEN RECEIVED BY THE
CITY CLERK'S OFFICE.
PERSONS WISHING TO ADDRESS COUNCIL WILL BE REQUIRED TO
CONTACT THE CITY CLERK'S OFFICE PRIOR TO THE MONDAY COUNCIL
MEETING, OR REGISTER WITH THE STAFF ASSISTANT AT THE
ENTRANCE TO THE COUNCIL CHAMBER PRIOR TO COMMENCEMENT OF
THE COUNCIL MEETING. ONCE THE COUNCIL MEETING HAS CONVENED,
THERE WILL BE NO FURTHER REGISTRATION OF SPEAKERS, EXCEPT
FOR PUBLIC HEARING MATTERS. ON THE SAME AGENDA ITEM, ONE TO
FOUR SPEAKERS WILL BE ALLOTTED FIVE MINUTES EACH; HOWEVER,
IF THERE ARE MORE THAN FOUR SPEAKERS, EACH SPEAKER WILL BE
ALLOTTED THREE MINUTES.
ANY PERSON WHO IS INTERESTED IN SERVING ON A CITY COUNCIL
APPOINTED AUTHORITY, BOARD, COMMISSION OR COMMITTEE MAY
CONTACT THE CITY CLERK'S OFFICE AT 853 -2541, OR ACCESS THE
CITY'S HOMEPAGE TO OBTAIN AN APPLICATION.
THE COUNCIL OF THE CITY OF ROANOKE IS SEEKING APPLICATIONS
FOR THE FOLLOWING CURRENT OR UPCOMING VACANCIES:
BOARD OF ZONING APPEALS — TWO VACANCIES
(EFFECTIVE JANUARY 1, 2012)
FAIR HOUSING BOARD - TWO VACANCIES
HOTEL ROANOKE AND CONFERENCE CENTER COMMISSION - ONE
VACANCY
LOCAL BOARD OF BUILDING CODE APPEALS - TWO VACANCIES
(REPRESENTATIVES -A PROPERTY MANAGER AND AN ARCHITECT OR
ENGINEER)
PARKS AND RECREATION ADVISORY BOARD - FOUR VACANCIES
ROANOKE VALLEY - ALLEGHANY REGIONAL COMMISSION - ONE
VACANCY
TOWING ADVISORY BOARD — TWO VACANCIES
(REPRESENTATIVES -A CITIZEN AT LARGE AND A TOWER ENFORCER)
1d
ACCEPTING APPLICATIONS FOR THREE UPCOMING VACANCIES ON THE
ROANOKE CITY SCHOOL BOARD FOR THREE -YEAR TERMS OF OFFICE,
COMMENCING JULY 1, 2012 AND ENDING JUNE 30, 2015. INFORMATION
PERTAINING TO THE SCHOOL BOARD PROCESS AND APPLICATION FOR
APPOINTMENT ARE AVAILABLE ON THE CITY'S WEBSITE AND IN THE
CITY CLERK'S OFFICE. DEADLINE FOR RECEIPT OF APPLICATIONS IS
THURSDAY, MARCH 8, 2012. FOR QUESTIONS AND /OR ADDITIONAL
INFORMATION, PLEASE CONTACT CITY CLERK'S OFFICE AT 853 -2541.
2. PRESENTATIONS AND ACKNOWLEDGEMENTS: NONE.
3. HEARING OF CITIZENS UPON PUBLIC MATTERS:
CITY COUNCIL SETS THIS TIME AS A PRIORITY FOR CITIZENS TO BE
HEARD. ALL MATTERS WILL BE REFERRED TO THE CITY MANAGER FOR
RESPONSE, RECOMMENDATION OR REPORT TO COUNCIL, AS HE MAY
DEEM APPROPRIATE.
Robert Gravely and Buford Overstreet, respectfully, appeared before the
Council.
4. CONSENT AGENDA
(APPROVED 6 -0)
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE
CONSIDERED TO BE ROUTINE BY THE MEMBERS OF CITY COUNCIL AND
WILL BE ENACTED BY ONE MOTION. THERE WILL BE NO SEPARATE
DISCUSSION OF THE ITEMS. IF DISCUSSION IS DESIRED, THE ITEM WILL
BE REMOVED FROM THE CONSENT AGENDA AND CONSIDERED
SEPARATELY.
C -1 Minutes of the Audit Committee held on Monday, December 7 and
December 19, 2011.
RECOMMENDED ACTION: Received and filed.
C -2 Reports of qualification of the following individuals:
Scott I. Burton as a member of the Roanoke Arts
Commission to fill unexpired term of office of Taliaferro
Logan ending June 30, 2014;
The Reverend Amy H. Ziglar as a member of the Human
Services Advisory Board, to replace Victoria Cox for a term
of office ending November 30, 2014; and
Hollie C. Young as a member of the Human Services
Advisory Board to fill the unexpired term of office of Angela
Holland - Hodnett ending November 30, 2013.
RECOMMENDED ACTION: Received and filed.
REGULAR AGENDA
5. PUBLIC HEARINGS: NONE.
6. PETITIONS AND COMMUNICATIONS:
a. Presentation of the Roanoke Regional Partnership Annual Report. Beth
Doughty, Executive Director, Spokesperson. (Sponsored by the City
Manager) Received and filed
b. Presentation of the FY 2011 Performance Report. Tim Steller, Executive
Director, Blue Ridge Behavioral Healthcare, Spokesperson. (Sponsored
by the City Manager) Received and filed
7. REPORTS OF CITY OFFICERS AND COMMENTS OF
CITY MANAGER:
a. CITY MANAGER:
BRIEFINGS:
• Citizen Survey - 20 minutes
ITEMS RECOMMENDED FOR ACTION:
1. Approval of proposed amendments to the South Jefferson
Redevelopment Area Design Guidelines.
Adopted Resolution No. 39301- 020612 (6 -0).
2. Adoption of a resolution in support of Roanoke County's request of
the General Assembly to impose a transient occupancy tax not to
exceed seven percent.
Adopted Resolution No. 39302 - 020612 (6 -0).
el
3. Adoption of a resolution supporting Roanoke's designation as a
,Bicycle Friendly Community.
Adopted Resolution No. 39303 - 020612 (6 -0).
4. Acceptance of art work from the Clean Valley Council in honor of
Ann Davey Masters.
Adopted Resolution No. 39304 - 020612 (6 -0).
5. Acceptance and execution of the Juvenile Accountability Block
Grant from the Department of Criminal Justice Services;
authorization for the City of Roanoke to serve as fiscal agent for
distribution of grant proceeds; and appropriation of funds.
Adopted Resolution No. 39305 - 020612 and Budget Ordinance
No. 39306 - 020612 (6 -0).
6. Acceptance and appropriation of funds in connection with the
Rescue Squad Assistance Fund Grant from the Virginia
Department of Health, Office of Emergency Medical Services.
Adopted Resolution No. 39307 - 020612 and Budget Ordinance
No. 39308 - 020612 (6 -0).
7. Acceptance and appropriation of funds in connection with the 2012
"Virginia Services, Training, Officers, Prosecution Violence Against
Women" (V -STOP) Grant from the Department of Criminal Justice
Services.
Adopted Resolution No. 39309 - 020612 and Budget Ordinance
No. 39310 - 020612 (6 -0).
8. Acceptance and appropriation of funds in connection with the 2012
Virginia Sexual and Domestic Violence Victim Fund Grant from the
Department of Criminal Justice Services.
Adopted Resolution No. 39311 - 020612 and Budget
Ordinance No. 39312 - 020612 (6 -0).
9. Transfer of funds in connection with election expenses.
Adopted Budget Ordinance No. 39313 - 020612 (6 -0).
7
COMMENTS BY CITY MANAGER.
The City Manager gave the following comments:
Budget Updates
• Ways the City is communicating information on this year's budget
development process to the public: A link titled "FY13 Budget
Status" is posted on the city's website (www.roanokeva.gov) under
"Read About" to provide updates throughout this year's . budget
development process.
Citizens are encouraged to check this link often as a way to stay
informed of budget activities.
• The January 2012 issue of "City News at a Glance," the City's e-
newsletter, includes an article about the budget.
• To read it, go to www.roanokeva.gov /communications and click.on
City News at a Glance.
• The February "Inside Roanoke" show on RVTV -3 Cox Cable
includes a segment about the budget.
• Watch "Inside Roanoke" Sundays at 3:00 p.m., and Mondays and
Wednesdays at 10:00 a.m. and 7:00 p.m.
CVB Mobile Website Launched
• In January 2012, the Roanoke Valley Convention and Visitors
Bureau launched a mobile website for smart phones. -Great
marketing tool for the Roanoke area: find restaurants and lodging,
search events and outdoor activities, and get directions to
locations.
• Any business can add its information to the site's database for free.
• From your smart phone, go to www.visitroanokeva.com to
download, a link is also posted on the city's homepage
( www. roan okeva.gov) under Read About.
b. DIRECTOR OF FINANCE:
1. Financial Report for the month of December 2011.
Received and filed
8. REPORTS OF COMMITTEES: NONE.
9. UNFINISHED BUSINESS: NONE.
10. INTRODUCTION AND CONSIDERATION OF
ORDINANCES AND RESOLUTIONS:
a. A resolution expressing continued support of Carilion Clinic in the
operation of an air ambulance system in the City of Roanoke.
Adopted Resolution No. 39314- 020612 (5 -0, Vice -Mayor Trinkle
abstained from voting)
11. MOTIONS AND MISCELLANEOUS BUSINESS:
a. Inquiries and /or comments by the Vice -Mayor and Members of City
Council.
Vacancies on certain authorities, boards, commissions and committees
appointed by Council.
CERTIFICATION OF CLOSED MEETING. (6 -0)
Appointed Braxton Naff as a City representative of the Roanoke Valley -
Allegheny Regional Commission to fill the unexpired term of Robert
Logan, III, ending June 30, 2012.
Appointed Justina Megginson (Property Maintenance) to replace Robert P.
Wingfield as a member of the Local Board of Building Code Appeals for a
term of office ending September 30, 2016.
Appointed Dan Brokaw (Engineer) as a member of the Local Board of
Building Code Appeals to fill the unexpired term of Peter Clapsaddle
ending September 30, 2013.
Appointed Joseph Wood (tow enforcer) to replace Greg Spangler as a
member of the Towing Advisory Board for a term of office ending
October 31, 2014. Waived City residency.
Appointed Roger Malouf to replace William D. Poe and Bryan Musselwhite
to replace Diana B. Shepherd as members of the Board of Zoning Appeals
for terms of office ending December 31, 2014.
Appointed Troy Rech to replace Marcus S. Lucas, Joshua Dietz to replace
Mary F. Monk and Ssunny Shah to replace Carl H. Kopitzke as members of
the Parks and Recreation Advisory Board for three -year terms of office
ending March 31, 2015.
Reappointed Archie Freeman, III, as a member of the Parks and Recreation
Advisory Board for a three -year term of office ending March 31, 2015.
Reappointed Beth Christopolous as a City representative of the Local
Office on Aging Advisory Board for a one -year term of office ending
February 28, 2013.
Reappointed Gail (Kinzer) Lewis as a member of the Fair Housing Board for
three -year term of office ending March 31, 2015.
12. ADJOURN - 3:52 P.M.
10
= °�a CITY OF ROANOKE
OFFICE OF THE MAYOR
215 CHURCH AVENUE, S.W., SUITE 452
ROANOKE, VIRGINIA 24011 -1594
TELEPHONE: (540) 853 -2444
FAX: (540) 853 -1145
DAVID A. BOWERS
Mayor
February 6, 2012
The Honorable Vice -Mayor and Members
of the Roanoke City Council
Roanoke, Virginia
Dear Members of Council:
This is to request a Closed Meeting to discuss vacancies on certain authorities, boards,
commissions and committees appointed by Council, pursuant to Section 2.2 -3711 (A)(1),
Code of Virginia (1950), as amended. A list of current vacancies is included with the
agenda for this meeting.
Sincerely,
David A. Bowers
Mayor
DAB:ctw
COMMITTEE VACANCIES /REAPPOINTMENTS
February 6, 2012
VACANCIES:
Five -year term of office to replace Robert P. Wingfield ending September 30, 2016; and unexpired
term of office of Peter Clapsaddle ending September 30, 2013, as members of the Local Board of
Building Code Appeals.. Criteria requires a representative in property management and an architect
or engineer.
Three -year terms of office to replace William D. Poe and Diana B. Shepherd as members of the
Board of Zoning Appeals ending December 31, 2014. Must be a City resident.
Unexpired term of office of Robert Logan, III, as a City representative of the Roanoke
Valley - Alleghany Regional Commission ending June 30, 2012.
Three year terms of office to replace Thomas W. Ruff (citizen at large) and Greg Spangler (towing
enforcement) as members of the Towing Advisory Board ending October 31, 2014. Criteria requires
a citizen at large and a representative in towing enforcement.
Three -year terms of office of Carl H. Kopitzke and Mary F. Monk as members of the Parks and
Recreation Advisory Board ending March 31, 2012. Ineligible to serve an additional term of office.
Four -year term of office of The Reverend C. Nelson Harris as a City representative of the Hotel
Roanoke and Conference Center Commission ending April 12, 2012. Ineligible to serve an
additional term of office.
Three -year terms of office to replace Rodney Saunders and Diron Wirt as members of the Fair
Housing Board ending March 31, 2015.
Three -year terms of office of Mae G. Huff, Todd A. Putney and Richard M. Willis, Jr., as Trustees of
the Roanoke City School Board ending June 30, 2015.
REAPPOINTMENTS:
Beth Christopolous as a City representative of the Local Office on Aging Advisory Board for a term
of office ending February 28, 2013.
Mark S. Lucas and Archie Freeman, III, as members of the Parks and Recreation Advisory Board for
three -year terms of office ending March 31, 2015.
Gail Kinzer Lewis as a member of the Fair Housing Board for a three -year term of office ending
March 31, 2015.
col. CITY OF ROANOKE
c�- CITY COUNCIL
215 Church Avenue, S.W.
x_ Noel C. Taylor Municipal Building, Suite 456
Roanoke, Virginia 24011 -1536
Telephone: (540) 853 -2541
DAVID A. BOWERS Fax: (540) 853 -1145
Mayor
February 6, 2012
The Honorable Mayor and Members
of the Roanoke City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of Council:
Council Members
William D. Bestpitch
Raphael E. "Ray" Ferris
Sherman P. Lea
Anita J. Price
Court G. Rosen
David B. Trinkle
This is to request a Closed Meeting to discuss a personnel matter, being the City
Attorney's vacant position, pursuant to Section 2.2 -3711 (A)(1), Code of Virginia (1950), as
amended.
Sincerely,
r". Anita J. Price, Chair
City Council Personnel Committee
AJP:ctw
Valley View Boulevard Interchange
City Council Briefing
February 6, 2012
7E�r c-P, n J Nb, I
Alternative C -1
Alternative C -2
Recent Activity
• Interchange Modification Report (IMR) approved
• Public Hearing held —June 2011
• Contractor qualifications packages being
reviewed by VIDOT now
• Noise Barriers under consideration
ROANOKE
Noise Barriers
• Letters to affected property owners in
November 2011
— 336- total recipients
— 96 responses (88 yes/ 8 no)
— Lack of response is deemed a vote in support
of the noise barrier (per VDOT/ FHWA policy)
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Potential Colors
• Noise walls will
be included
— Sample panels
to be
constructed
—City will have
input on final
color selection
Schedule
• RFP issued this month
• Technical proposals due —June 2012
• Anticipated Award — September 2012
• Construction complete - 2015
Imp-
ROANOKE
Other Activities
• Neighborhood Planning Process
0
— Melrose/ Rugby
— Fairland
— Washington Park
Planning Department involvement
—Two public meetings — summer 2011
— Future meetings planned with neighborhood
leaders
—Goal is to adopt a neighborhood plan that will
help shape potential development a&
&M
ROANOKE
Discussion
ROANOKE
W
LOUDNESS COMPARISON CHART (dBA)
Common Outdoor Noise Level Common Indoor
Activities
(dBA)
Activities
Jet Fly -over at 1000 ftj
110
Rock Band
100
Gas Lawn Mower at 3 ft
9'0
Food Blender at 3 ft
Diesel Truck at 50 ft at 50 mph
80
I Garbage Disposal at 3 ft
Noisy Urban Area, Daytimes
Vacuum Cleaner at 10 ft
- - . _
Gas Lawn Mower at 100 ft�
Commercial Area)
7 0
�N orma I Speech at 3 ft
Heavy Traffic at 300 ft�
(6D
Large Business Office
Quiet Urban, Daytimes
50
Dishwasher Next Room
Quiet Urban, Nighttime
Theater,
Quiet Suburban, Nighttime
4Q
Large Conference Room (Background)
30
Library
Quiet Rural, Nighttime)
Bedroom at Night,
20
Concert Hall (Background)
�Broadcast/Recording Studio
10
Lowest Threshold of Human Hearing 0
Lowest Threshold of Human Hearing
An increase of 3 dBA is barely perceptible to the human ear.
0 0 ISP.Mhasta County
ac.cow`' ambmw
s
2011 Public Safety UK
Chief C.C. Perkins
2011 Priorities
tic Violence - Priority
timated that over 80% of our crime is directly or
:tly related to drug activity — Priority (IDMI)
ced training for officers related to mental health
its - Priority
unity Integration and Service Enhancements —
to reach a broader cross - section of our community
Jucation and Crime Prevention (Social Media,
R CITY, White Collar Crimes) - Priority
ue strong strategic and selective traffic
ement efforts related to speed and DUI - Priority
Opportunistic Crime
371
272
- 26:6`8%
® ::
Traffic Crashes
137
103
- 24.82%
Crimes by Type
i
2010
2011
Percent Change
f Crimes by Type
Commercial Robbery
0
0'
NA
0 0
Residential Robbery .I
j,
1
1
NA
1 1
.Person Robbery
5
4
- 20.00%
Aggravated Assault
19
11
-42.1 1%
•
Simple Assault
182
122
- 32.97%
Intimidation
7.7
38
o
- 50.65/
'
' �■�
j
Residential Burglary
35
32
-8.57%
8 8
Out Building Burglary,
0
0
NA
0 0
Drug,Offense
51
58
13.7.3%
Percent Change
NA
0.00%
.January l st through December 3,1 st `months of Sept - Dec only
NA
0.00%
NA
i
• Geo- Policing began in September 2004
• Lock It or Lose It began in November 2005'
• Safer City Campaign began in November 2009
• Utilized grant funding to add second Crime Analyst in February 2011
I
•
()MI began in December 2011...
900
850
E 800
U
.�, 750
a
0 700
u) 650
cu
0 600
550
500
i
Pa't r
2005
i
i
i
One Crime Seven Year Trend
Di o
L--j
2006 2007 2008 2009 2010 2011
- Years
Violent Crime --+-- Property Crime
6750
6500
6250
6000
U
5750
>,
5500
5250
0
5000
n
4750
4500
10
4250
4000
i
I
2010 tb 2011 Change in' Part One Crime
REPORTED OFFENSES Jan -Dec Jan -Dec
70 2010 2011 % CHG
Ag g raxate d- Ass a u-I t 420; - - 3 4 7 __1.7, 3.g / _
Homicide i 9 7 - 22.22%
Rape 30 37 23.33%
Robbery 18 41 184 0.00%
I ;
Burglary
i
Larceny
Motor Vehicle Theft
Arson
I ,.
4.01%
-1.91%
16.32%
i ('loaranr�o Rates
Aggravated Assault
Homicide
Rape
Rnhhnry
2011 2010`
� � R �,� 4 '�Y,,i rr A£ .tR"'dS} ��� a t■ A V� P
76.25% 56.40%
85.71% 64.80%
79.41% 40.30%
a'Z AgOX 7R 7n0/
Burglary
Larceny
Motor Vehicle Theft
Arson
16.54%
12.40%
34.36%
21.10%
36.68%
1 1.8 0%
37.84%
19.00%
V//,
White,Collar.Crime
- -- - 2�� -0 -- -- - - - - -- 2011 - - -- %CH G
- - --
Fraud 561 482
Bribery
Counterfeiting /Forgery
Embezzlemernt
r
Total White Collar Offenses
I
I
I
i
1
i
- 65.32
86 62 -2 L. 91
,169 • •
i
f
f
f
1
f
Offense
I
Calls for Service (only)
Tele- Service Calls
f
epartment Statistics
Jan -Dec Jan -Dec Jan -Dec Jan -Dec1, Jan -Dec Jan -Dec Jan -Dec
7 Year
2005 2006 2007 2008 2009 2010 2011 •
88983 88566 88527 90771 89653 89388 90997 2.26%
N/A 12914 13439 16747 18376 18235 19274 49.25%
Officer Initiated Calls j
2427
3426
4432
4869
4744
5418
6008
147.55%
Arrests (On- Sight)
6461
7242
7814
10346
10249
9519
9636
49.14%
Traffic Stops j
14731
19529
19712
21794
22700
22828
23278
58.02%
Use of Force Incidents
f
329
342
314
326
360
312
251
'
Citizen Complaints
112
71
71
51
69
49
34
• • '
i
2012
• Domestic Violence
i
•
D-M I — Eval.uat -ion
• Regional Initiatives:
Priorities
— Sharing of Training Academy; Resources —Two
phase approach to Basic Recruit Training
— Law Elnforcement and Commonwealth's Attorneys
Monthly Meetings
• Property Crime Initiative
— Series Crimes (i.e. Burglary, Larceny, etc.)
— Educa'tion Lock It or Lose It
I
Roanoke Fire -EMS
Performance Review
For., 2011
Demand For Service
,u,uuu
25,000
239043
23,590
20,000
15,000
10,000
5,000
0
2006 2007 2008
2009 2010 2011
• EMS
.179555
189407
189558
189752
199129
189497
• Fire
59643
59528
5 819
5 203
59256
59093
■ Fire ® EMS
FIRE 4b.,
EMS 10
Department's Performance Standards
• Fires — 4 minutes or less 90
% of the time
❑ Average 3.53 Minutes
• ALS Critical — 5 minutes
or less 90 % of the Time
❑ Average 3.34 minutes
❑ ALS — 8 minutes or less
90% of the time
❑ Average 4.41 Minutes
❑ BLS — 12 minutes or less
90% of the time
Average 5.24 Minutes
f
Four (4) Minute Coverage Area
CITY OF ROANOKE
1 0.5 4 S
�Inea L
LS Mile Response,
Engine a
'
-
County 7
-
Engine 4
Engine 1
Engine 5
!
Engine i 1
Engine 5 i
Engine 93
Ladder
Engine 8 i
Engine 2
E+12
2000 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011
-♦- Working Fires
100% -
80%-
60%-
40% -
20% -
0%-
Structure Fires
Response Time Performance
1 °/O 3.52°
in
O
O
4.36%
2006 2007 2008 2009 2010
4 Minutes or Less 90 Percent of the Time
D
I
y.0 NO�F
� FIRE of}o
1 EMS
"In GtN���'
Factors .Impacting 20,11
Fire Performance Standards
❑ Performance Standards were not met on 4
responses:
■ 3 — Second due engine response
❑ Still arrived within 5 minutes
11 m 1 —Travel Distance
100% -
75% -
50% -
25% -
0% -
Structure Fires
Confined Fire to Floor of Origin
° ° 43%
.83%
2006 2007 2008 2009 2010
-- % of Fires Confined to Floor of Origin
.Arson History
50
45
40
35
30
25
20
15
27
2006 2007 2008 1 2009 2010
Arson Fires
W
2011
Is FIR[
I— EMS 11�
� %i ?oiNlh
Fire Causes for 2011
Arsoi
35%
Undetermined
15%
Accidential
50%
L.-..aj F I P E EMS
Annual Fire Loss History
$12,000,000 Pet Smart / South
Roanoke Fires
//7
Days Inn
> > >
69-9-7 5 7 ' $396269071
$1090009000 -
$890009000 -
$690009000 -
$490009000 -
$290009000 -
M.
MS
2006 2007 2008 2009 2010 2011
$30090009000
$25090009000
$20090009000
$150,0005000
$10090009000
$5090009000
.r
Fire Loss History 2011
$27292919325
P re -Inc ide nt V a lue
$6,014,024
Property Loss
FIP,E +1}.
EMs
Critical - Advanced Life Support
Response Time Performance
ioo.00-ra
0
• Rio is .air
75.00% -
50.00% -
25.00% -
0.00% -
2006 2007 2008 2009 2010 2011
5 Minutes or Less 90 Percent of the Time
100.00% -
75.00% -
50.00% -
25.00% -
Advanced Life Support
Response Time Performance
I
0.00% �
2006 2007 2008
2009
8 Minutes or Less 90 Percent of the Time
100.00% -
95.00%
90.00% -
85.00%
80.00% -
Basic Life Support
Response Time Performance
• ° ° 8.680
o
• o
12 Minutes or Less 90 Percent of the Time
2006 2007 2008 2009 2010 2011
D
Questions
Facebook.com
Twitter. com
Roanokeva.gov/FireEMS
Budget/Financial Planning
Work Session
FY 2012 -2013
February 6, 2012
Agenda
• BFO Process
• Non - Discretionary Cost Increases
• Price of Government
• Allocation of Price of Government to
Priorities
• Offers by Priority
• Capital Planning
• Next Steps
0
2
one n
J
1
BFO Process
• Where we have been
— Offer development by Departments and Outside
Agencies
— Communication Plan development
— DMB Staff review
• Where we are now
— Priority Team reviews
— Citizen Budget Engagement Team input
• Next steps
— Budget Committee review
— Recommended budget development
3
Preliminary FY 2012 -2013
Non - Discretionary
Cost Increases
Total: $1,011,267
• Medical - $302,787
— Anticipated increase of 10% in employer share
January 2013
• Dental - $15,972
— Anticipated increase of 5% in employer share January
2013
• Life Insurance — $248,789
— Increase in contribution rate from 0.28% to 1.19%
• VRS — Sheriff - $443,719
— Increase in contribution rate from 17.26% to 22.42%
4
f Jt
L
General Fund Revenues
Growth of 0.2% from FY12 to FY13
Other Local Taxes declined $4.7M with the reversion of the Meals Tax rate to 5% effective 6- 30 -12.
Intergovernmental category declined by $3.8M as a result of the Commonwealth change to pay Day Care providers dir9ctly.
FY13 Local Tax Revenue Estimates Revised
Upward by $451,000 Since December
2/612012
2,6,12
FY12
FY13
Dollar
Percentage
Tax Revenue
Adopted
Estimate
Change
%Change
General Property Taxes
$ 76,627,000
$ 76,104,000
$ 523,000
0.7%
Real Estate
79,586,000
79,050,000
(536,000)
(0.7 %)
Personal Property
18,672,000
18,689,000
17,000
0.1 %
Other
5,317,000
5,342,000
25,000
0.5%
Total General Property Taxes
103,575,000
103,081,000
(494,000)
(0.5 %)
Other Local Taxes
Sales
18,515,000
19,070,000
555,000
3.0%
Prepared Food & Beverage
11,780,000
12,205,000
425,000
36%
Business License
11,910,000
12,059,000
149,000
1.3%
Telecommunications
7,682,000
7,250,000
(432,000)
(5.6 %)
Transient Occupancy
2,878,000
3,078,000
200,000
6.9%
Other Local Taxes
16,885,000
17.029.000
144,000
0.9 %
Total Other Local Taxes
69.650,000
70,691,000
1.041.000
1.5%
Permits Fees & Licenses
1,057,000
985,000
(72,000)
(6.8 %)
Fines and Forfeitures
1,171,000
1,281,000
110,000
9,4%
Total Intergovernmental
63,959,000
64,194,000
235,000
0.4%
Charges for services
10,076,000
9,887,000
(189,000)
(1.9 %)
Other
731,000
562,000
(169,000)
(23.1 %)
Sub Total
250.219000
250,681.000
462000
0.2%
Meals Tax 2% to RCPS
4,715,000
-
(4,715,000)
Day Care Paid by Commonwealth
3.763.000
(3,763.0001
Total General Fund Revenues
258,697,000
250,681,000
(8,016,000)
Other Local Taxes declined $4.7M with the reversion of the Meals Tax rate to 5% effective 6- 30 -12.
Intergovernmental category declined by $3.8M as a result of the Commonwealth change to pay Day Care providers dir9ctly.
FY13 Local Tax Revenue Estimates Revised
Upward by $451,000 Since December
6
3
2/612012
12/15/2011
Revised
Preliminary
Dollar
Percentage
Tax Revenue
Estimate
Estimate
Change
Change
Real Estate
$ 76,627,000
$ 76,104,000
$ 523,000
0.7%
Sales
19,070,000
19,291,000
(221,000)
(1.1 %)
Prepared Food & Beverage
12,205,000
12,030,000
175,000
1.5%
Other
15,870,000
15,896,000
(26,000)
(0.2 %)
Total
$ 451,000
6
3
Increased Funding to RCPS as Local
Tax Revenue Estimates are Revised
2 ¢ of the 7 ¢ for Prepared Food & Beverage Tax (100 %to RCPS in FY12) 4,712,857
An increase in funding to RCPS of 0.3% or $209,143 for FY13
An increase of 0.2% or $180,240 from the 12 -15 -11 estimate from
revisions in the Local Tax Revenue Estimates 7
Reserved Allocations
Transfer to Debt Service
$14,191,207
2,6,2012
($1,812,526)
Adopted
Preliminary
Other (Medical, Dental, Life, VRS, Civic Center
Subsidy, W /C, Misc Contingencies, Budget
Stabilization, Line of Duty, Memberships, Capital
Contributions)
Budget
Eat at.
Category
FY 2012
FY 2013
Local Tax Estimate
$ 177,940,000
$ 173,772,000
Personal Property Tax Relief Provided by Commonwealth
8,076,000
8,076,000
Less: 20 of the 7 ¢ for Prepared Food 8 Beverage Tax (100% to RCPS in FY12)
(4,712,857)
-
Totsl Revenue SubjeM to Sharing with Schools
181,303,143
181,848,000
Deduct Dedicated Taxes:
Service District Taxes - Downtown and Williamson Road Districts
505,000
505,000
Local Taxes Dedicated to Ivy Market Performance Agreement
150,000
130,000
Local Taxes Dedicated to Home Depot Performance Agreement
275,000
325,000
Local Taxes Dedicated to Maple Leaf Bakery Performance Agreement
10,000
50,000
Local Taxes Dedicated to Cambria Suites Performance Agreement
218,000
170.000
Total Deductions
1,156,000
1,180,000
Adjusted Revenue Subject to Sharing with Schools
180,145.143
180,668,000
Percentage Allocated to Schools
40.00%
40000%
Funding of Schools
$ 72,058,057
$ 72,267,200
2 ¢ of the 7 ¢ for Prepared Food & Beverage Tax (100 %to RCPS in FY12) 4,712,857
An increase in funding to RCPS of 0.3% or $209,143 for FY13
An increase of 0.2% or $180,240 from the 12 -15 -11 estimate from
revisions in the Local Tax Revenue Estimates 7
Reserved Allocations
Transfer to Debt Service
$14,191,207
Personnel Lapse (Salary, FICA, Retirement)
($1,812,526)
Budget Contingency
$1,175,627
Other (Medical, Dental, Life, VRS, Civic Center
Subsidy, W /C, Misc Contingencies, Budget
Stabilization, Line of Duty, Memberships, Capital
Contributions)
$8,409,823
Budgeting for Outcomes Contingency
$250,000
Increase in compensation currently not included in Reserved Allocations
1% Pay Raise = approximately $830,000
8
0
Price of Government Allocation to
Priorities
• Began with Adopted FY 2012 budget
allocations
• Adjustments made to align allocations with
non - discretionary expenses
9
City of Roanoke
attractive, diverse,
Assure community
Priorities
Livability
and active city in which to
safety and
live, work and play.
Cultivate a thriving business
competitive government
healthy residential
judicial needs are met and promote
a safe and desirable region•
services that are collaborative,
environment and innovative
Services
transparent, responsive, and
commercial areas, and
accessible public facilities and
amenities.
workforce opportunities to ensure
I
10
Safety Econom
the prosperity of our community.
Foster an environment for
Enhance Roanoke's
exceptional vitality as an
attractive, diverse,
-
culturally inclusive, vibrant
Livability
and active city in which to
Provide exceptional, yet cost
live, work and play.
competitive government
healthy residential
lifelong leaming which
!o encompasses cradle to
career and beyond through
shared services and
community involvement.
6i
Infrastructure Government
Maintain and build quality
Provide exceptional, yet cost
infrastructure that supports
competitive government
healthy residential
Human
services that are collaborative,
neighborhoods, successful
Services
transparent, responsive, and
commercial areas, and
accessible public facilities and
amenities.
innovative.
I
10
Foster a caring community that utilizes a regional
and collaborative approach which encourages
self- sufficiency while providing a social safety net
to citizens when they are most vulnerable.
6i
Economy
Total Offers: $3,526,558
• Total Number of Offers: 21
• Total Allocation: $3,188,555
• Major Priority Adjustments:
— Convention & Visitors Bureau - $120,198
— On Street Parking Enforcement - $83,442
— Downtown Roanoke Inc. (programs) -
$25,122
Education
Total Offers: $74,144,840
• Total Number of Offers: 9
• Total Allocation: $73,899,570
• Major Priority Adjustments:
— Library Programs and Services: $437,054
m
,2
U
Good Government
Total Offers: $16,250,745
• Total Number of Offers: 62
• Total Allocation: $15,481,237
• Major Priority Adjustments:
— Voter Registration Services: $43,653
— Employee Tuition Reimbursement: $75,000
— Risk Management - $97,815
Human Services
Total Offers: $37,400,058
• Total Number of Offers: 15
• Total Allocation: $36,052,946
• Major Priority Adjustments:
— Blue Ridge Behavioral Health: $184,845
— Health Department: $61,718
— Social Services — Subsidized Adoption:
$956,230 (100% reimbursable)
13
14
7
Infrastructure
Total Offers: $28,652,188
• Total Number of Offers: 39
• Total Allocation: $25,198,287
• Major Priority Adjustments:
— Street Paving: $3,000,000
— Technology Capital: $516,000
— Capital Building Maintenance: $288,104
— Sidewalk Repair & Maintenance: $200,000
Livability
Total Offers: $15,508,575
• Total Number of Offers: 29
• Total Allocation: $15,068,689
• Major Priority Adjustments:
—Youth and Family Programming - $209,910
— Special Event Support - $109,356
— Downtown Development Plan - $54,500
— Greenway Maintenance - $70,081
15
16
C•7
Safety
Total Offers: $61,885,982
• Total Number of Offers: 40
• Total Allocation: $59,577,584
• Major Priority Adjustments:
— Jail Medical Costs and Electricity - $222,068
— Police Impound Improvements and
Maintenance Contracts: $46,342
,7
Summary
Priority
Preliminary
Allocation
FYI Offer Total
Variance
Economy
$3,188,555
$3,526,55
- $338,00
Education
$73,899,570
$74,144,84
- $245,27
Good
Government
$15,481,237
$16,250,74
- $769,50
Human Services
$36,052,946
$37,400,05
- $1,347,11
Infrastructure
$25,198,287
$28,652,18
- $3,453,901
Livability
$15,068,689
$15,508,57
- $439,88
Safety
$59,577,584
$61,885,98
- $2,308,39
TOTALS:
$228,466,869
$237,368,94
- $8,902,07
is
M
Next Steps
• Priority teams reviewing offers
• Citizen Budget Engagement Team input
• Budget Committee review
• March 5, 2012:
— Update on Price of Government
— Offer Rankings
• April 2, 2012: Budget Balancing Status
• April 16, 2012: Recommended Budget
presented to City Council
• May 7, 2012: Budget Study
• May 14, 2012: FY 2012 -2013 Budget Adoption
Capital Project Planning
• Maintain Current Capital Assets
• Infrastructure Investment for Livability and Economic Development
• Bridge Renovation /Replacement
• Curb, Gutter and Sidewalk
• Streetscape Projects
• Storm Drains
• Civic Center
• School Maintenance
• Targeted Livability Investments
• Parks and Recreation Master Plan
• Libraries
Investments made within parameters of debt policy.
,9
20
10
Capital Project Prioritization
• Reprioritized capital projects when
economic downturn arose
• Project adjustments in excess of ($26.2M)
— Parks and Recreation Master Plan
— Library Master Plan
— Curb, Gutter and Sidewalk
21
Planned Debt Issuance
FY 2012-2016
Project
2012 ion 2014 2015 2018
Tdel "�
Roanoke City PLblic Schools
I P&R Master Plan
1,900,000
--2
,000,000
2.,. 1,500,000
1
5,000
_6 d.
101
1'goo000
'0. 18,900,000
1,506,000
1
JP&R Master Plan - Countryside 1
1.500.000
1 1
LDigita.1 Radio
0,000
2,110,000s-
1BHdgLe Renovation
1,030.000
1,100,000 -
2,800,000 - -
—2,800,000 '-
7,530,000
UL "e_
11-ibrary Master Flan
istmet scapes
1,�l 20,000
1,120,000 1,120,000
- 2,750,000
466,-i�O
1,120,000
800,0
Noi
1,120,000
10- 445,000a
3991000
.0 .00
M
IE[mvvood Park Imp
-
1,900,000 2,800,0001
-
02 000
'00000
1 gnAc Center
-
.000
--------- - - 750-11
1�00 00
-9.
1,500,000
— -- ---------
8,250,000
1
IlTotal
8,3FO,000
L 10,80,000 15,170,000
12,720,000
22,165000
22
11
FY 2012 -2017 Capital Projects
(Cash Funded )
Project
FY 2012
FY 2013
FY 2014
FY 2015
FY 2016
FY 2017
Stormwater Management/
NPDES
49,820
49,820
49,820
49,820
49,820
49,820
Bridge Maintenance
500,000
500,000
500,000
500,000
500,000
500,000
Elmwood
Improvements /Performance
Area A &E
300,000
0
0
0
0
0
VDOT Matching Funds
120,614
251,800
251,800
251,800
251,800
251,800
Greenways Matching Funds
200,000
0
0
0
0
0
Center in the Square
300,000
300,000
300,000
0
0
0
YMCA
200,000
100,000
100,000
100,000
100,000
100,000
Science Museum
100,000
100,000
100,000
0
0
0
Harrison Museum
100,000
100,000
100,000
0
0
0
TOTALS
$1,870,434
$1,401,620
$1,401,620
$901,620
$901,620
$901,620
Countryside Master Plan
Development
• Project Funding:
- Debt Issuance:
• FY 2012: $1,500,000
• Plan development
• Public comment
23
24
. .:
12
Elmwood Park Improvement
• Project Funding:
— Cash Funding:
• FY 2012: $300,000
— Debt Issuance
• FY 2013: $1,900,000
• FY 2014: $2,800,000
• Plan development
• Public comment
Greenways and Trails
• Project Funding:
Cash Funding:
• FY 2012: $200,000 - Final
allocation of 10 year
commitment of $200,000
per fiscal year
• Additional needs
identified in the amount of
$1.69M to continue
greenway development
and improvement.
• Council action required to
continue annual
allocation of $200,000
25
26
13
Parks and Recreation Master Plan
Fallon Park Pool
• Inspection of pool facilities in
preparation for scheduling of pre -
opening maintenance revealed
need for structural repairs to pool
walls and deckings
• Anticipated cost of $223,000
• Need to solicit proposals for
repairs
• Repair schedule may impact
timing of opening
• If schedule does not permit
opening by Memorial Day, extend
operating hours of Washington
Park pool
• Assess long-term strategy for
aquatic facilities
27
28
14
Schools
M
29
Other Potential School Projects
• School renovation and expansion:
— Round Hill - ?
— Morningside - $7 -10 million
— Fallon Park - $20 -30 million
— Crystal Springs - $12 -15 million
30 4
15
Stormwater Management
• Project Funding:
- Debt Issuance:
• FY 2012: $1,120,000
• FY 2013: $1,120,000
• FY 2014: $1,120,000
• FY 2015: $1,120,000
• FY 2016: $1,120,000
• Addressing drainage problems
throughout the city
• Approximately $63M to
address identified projects
• Continued allocation of $1.1 M
annually to address prioritized
projects
• Funding used to match state
revenue sharing funds
Bridge Maintenance, Repair and
Renovation Program
• Project Funding
- Debt Issuance:
• FY 2012: $1,030,000
• FY 2013: $1,100,000
• FY 2015: $2,800,000
• FY 2016: $2,600,000
• Ongoing maintenance, repair
and renovation of bridge
structures '
• Additional funding need of
$10.95M identified for bridge
rehabilitation and replacement
over next five year period
• $500,000 annual cash funding
in current operating budget
31
32
16
Curb, Gutter and Sidewalk
Program
• No funding included
in current CIP
• Identified needs of
$1.7M for sidewalk
maintenance
• Identified needs of
$12M for new
sidewalks
Streetscape Projects
• Project Funding:
— Debt Issuance:
• FY 2013: $400,000
• FY 2014: $500,000
• Projects support needs
identified in neighborhood
plans and in downtown
area.
• Identified needs of $1.5M
for additional projects
33
34
17
VDOT
• Project Funding:
— Cash Funding:
• FY 2012: $120,614
• City's share of
funding for projects in
six year improvement
program
Civic Center Improvements
• Project Funding:
— Debt Issuance:
• FY 2012: $750,000
• FY 2013:$1,000,000
• FY 2014:$1,500,000
• FY 2015: $1,500,000
• FY 2016: $1,500,000
• HVAC, electrical system and
lighting improvements
• Plaza roof repairs
• Coliseum seat risers and seat
replacements
• Roanoke Performing Arts Theatre
carpet replacement
• Exterior door replacements
• Sound systems enhancement
• Restroom renovations
• Back of house improvements
35
36
i
800 MHz Digital Radio Conversion
• Project Funding:
— Debt Issuance:
• FY 2012: $2,000,000
• FY 2013: $2,110,000
• Digital conversion
underway
N{
Technology Projects
37
• Project Funding:
— Cash Funding:
• $550,000 per fiscal year
• Identified project needs of
$8.5M:
— Telephone System
— Network Upgrade
— E -911 Center
— Analog Radio Upgrade
— CAD System
— Enterprise Permitting
— City -wide Billing System
— Retirement System
— Others
38
19
Other Identified Facility Needs
• Future Fire Station' Replacements:
— Fire /EMS Station #7 (Memorial Avenue) - $5
million
— Fire /EMS Station #8 (Crystal Spring Avenue) -
$5 million
— Fire /EMS Station #2 (Noble Avenue) -$6M
— Space for modern apparatus, gender specific
accommodations, enhanced service to
community
• Courthouse Expansion - $55M
39
.j
20
Overview
• Introduction
• Where We Are
• Invest in the Library
• Current Plan
• Getting the Most for Our Money
• Financial Summary
Current Plan
• Capital plan calls for $13.995 million
investment from FY 2014 to FY 2016
• Invested mostly in one 28,000 sf
"super branch" on Peters Creek
• Small investment in a "storefront
branch"
21
Where We Are
• Re- allocate funds based on:
- Library Master Plan
- State of the Libraries in 2011
- What we've learned from implementing
Phase 1 : Gainsboro /Jackson Park Expansion
- Data on library usage
- New City initiatives
Invest in the Library
• Dramatic turnaround since Master
Plan Study in 2004 -2005
• Circulation was shrinking
• Visits were declining
• Program attendance was dropping
22
Invest in the Library
• Circulation almost doubles
the Library
-
Circulation
600,000
500,000
700,000
400,000
300,000
200,000
100,000
600,000
500,000
--- ----- --
2005/06 2010/11
Invest in
the Library
• Library Visits up 33%
Library Visits
700,000
600,000
500,000
`
400.000
300,000
200,000
100,000
2005/06 2010/11
23
Invest in the Library
• Renovating dramatically increases usage
24
Jackson bark
Gainsboro
Main
Increased footage
61%
58%
n/a
Increased Circulation
196%
145%
79
Increased Visits
100%
53%
35
Cost
$1,250,000
$1,300,000
$92000
(private)
24
C etc`' e i .
1
® Zip code analysis of circulation shows:
- Roanoke citizens tend to use the branch
closest to home
- Underserved areas confirmed
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� D ty' $ U� a �.. 9 ".w.1..�C . , '-rT �." A^ .T...i1 iaY �.", ;�^✓'k �: , y
25
i
Getting the Most for Our Money
• Reallocate funding in CI P
• Invest in neighborhood branch level
• Bring services to two underserved
neighborhoods
• Support and Collaborate on important
City initiatives
• Countryside Branch
Proposed New Storefront Branch: 6,500 sf (Parking area, walks,
lighting, landscaping, etc)
- Underserved neighborhood
- Support City initiative
- Attract business to planned village center
- New 6,500 sf storefront
- About $300,000 annual operating budget
($800,000 for super branch)
W
• Main Library
Existing Building: 13,570 sf; construct new terrace /patio east end: 1,800
sf; rework patio at front entrance: 3,500 sf
- Improvements to enhance Elmwood Park
revitalization
- Build terrace behind library
- Move utility units into library equipment
room in basement
- Upgrade front patio area
- Improve children and teen areas
- Upgrade services to adults
27
a"
• Melrose
Existing Building: 6,790 sf; Proposed Additions 2,285 sf; Total
Floor Area: 9,075 sf
- Add a Teen center
- Expand Community room
- Create Tutoring rooms
- Link to Melrose Avenue and adjacent
facilities
m
I
� N
• Raleigh Court
Existing Building: 6,070 sf; Proposed Additions 4,890 sf; Total Floor
Area: 10,960 sf
- Closing of County's 419 Branch has heavily
impacted our service areas for Raleigh Court and
t
South Roanoke neighborhoods
- Replace aging roof
- Add teen center, community room, tutoring rooms
- Expand children's area and computer facilities
- Double parking
- Extend building out to Grandin Road
29
• South Roanoke e- Branch
Create a service point for underserved
neighborhood:
• Add a Book drop
• Add Lockers for pick -up
• Add Children's story time space
• Collaborate with Fire Station #8
30
• Williamson Road
Existing Building: 6,115 sf; Proposed Additions 4,185 sf; Total Floor
Area: 10,300 sf
- This diverse branch is in a high retail business area
supported by a strong neighborhood and nearby
schools
- Expanded children area
- Create expanded space for teens
- Additional meeting rooms for tutors and students
Increase parking
- Drive -thru services
31
Master Plan Summary
32
Recommendations
• Focus on Neighborhood Libraries
• Invest in existing locations based on
previous success
• Strategic focus, support of City initiatives
and best practice
• Address underserved areas
Council Feedback
• Bridge Maintenance, Repair and Renovation
Program
• Curb, Gutter & Sidewalk Program
• Greenways
• Library Master Plan
• Parks and Recreation Master Plan
• Stormwater Management
• Streetscape Projects
• Technology Projects
66
33
Next Steps
• March 6th:
— Follow -Up Information
— Update on Capital Project Planning
67
2 -3 -12
Mayor and Council:
I want to thank the mayor for arranging a meeting to discuss ideas for Elmwood Park for me.
The meeting took place Feb. 1, 2012 and present was David Hill, Philip Schirmer, Steven
Buschor, and myself. A lively and informative discussion took place with all presenting ideas
about what each of us thought needed to be done to make the park better. As a result of this
meeting, I called Mr. Hill, and he arranged a second meeting which was held at his office Friday,
Feb. 3, 2012 with the same people present. I had an eight point agenda concerning my main
concerns and ideas that I feel would be agreed to by most people. Out of the eight, I'm happy to
say agreement on six of them was reached, one will be given consideration and one was not
agreed on.
We all agreed that the park should be designed to limit places where muggers and other bad
people could hide. The "wall" which has been the focus of so much of my attention now is no
longer an issue because it will be changed to a low sitting wall. We agreed that as much as
possible of the "bowl" area should be kept as flat as possible to promote adaptability. It was
promised that the park would contain at least one basketball net, a volleyball net, and a Frisbee
course of at least three holes.
The item to be given more consideration was the bathroom situation. Everyone but me seemed
to think two was enough. I prefer two year round ones with six others as backup for small to
medium size events. I trust that wisdom will prevail and a reasonable solution will be found.
The item that there was total disagreement on was the "arts walk" that according to the plans
now will consist of among other things a brick paved two way, 22 foot wide, street between
Jefferson St. on one side and Williamson Rd. on the other. This two way street will be open to
all traffic "trucks may be excluded" at all times other than events when it will be closed to
vehicles. The part of this "arts walk" that runs between the Library and the Social Security
building can't be closed, it must remain open at all times.
While the other three saw no problem with this, I found the very idea of having Bullitt Ave. run
through the middle of "the bowl" was dangerous for users of the park. In addition it will force
the stage to be placed much further forward thus reducing seating in front of the stage. All in all,
I consider this idea ridiculous and should never see the light of day, "an ugly accident waiting to
happen ". I have no problem with widening the sidewalk on the Library side of Bullitt Ave.,
connecting it to "Magnolia Allee" and across next to the parking lot to Williamson Rd.
I also found out Friday that more than a million dollars will be spent on underground
improvements. The public should have been made aware of this because they won't see this
money.
I really feel that the whole process so far has been poorly publicized by The Roanoke Times
either because of your failure to communicate with them or something else. A truly informed
public is a wonderful thing and a poorly informed one is shameful. Call for a reporter, give him
or her all the facts and ask them to present them fairly. Sunshine is always best.
Yo ly,-
Por verstreet - Common se Solutions
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MINUTES OF THE AUDIT COMMITTEE OF ROANOKE CITY COUNCIL
Location: Council Conference Room
Noel C. Taylor Municipal Building, Room 451 South
Date: December 7, 2011
Time: 4:04 p.m. to 4:48 p.m.
Attendees: Sherman Lea, Audit Committee Chair
Court Rosen, Audit Committee Member
David Trinkle, Audit Committee Member
Mayor David Bowers, Ex- Officio Member of the Audit Committee
Drew Harmon, Municipal Auditor
Ann Shawver, Director of Finance
Bill Hackworth, City Attorney
Chris Morrill, City Manager
Brian Townsend, Assistant City Manager — Community Development
Dawn Hope Mullins, Assistant Municipal Auditor
Pam Mosdell, Information Systems Auditor
Debbie Noble, Senior Auditor
Ann Clark, Senior Auditor
Octavian Reeves, Senior Auditor
Andrea Trent, Assistant Director of Finance
Evelyn Powers, Treasurer
Chris Perkins, Police Chief
Debbie Moses, Parking Administrator
Stephanie Moon, City Clerk
Jennifer Bryant, Lancor Senior Project Manager
Jaime Brooks, Lancor Assistant Manager
Carolyn Yancey, Lancor Regional Vice - President
Scott Diggs, Lancor Managing Partner
1. Call to Order
Mr. Lea called the meeting to order at 4:04 pm.
2. Sheriff Canteen and Auxiliary Funds Agreed -Upon Procedures
The Auditor of Public Accounts [APA] requires procedures be performed related to
internal controls at the Sheriff's office. The City contracts with the accounting firm
Brown, Edwards & Company LLP to perform these procedures. The firm performed test
work on Fiscal Year 2011 activity and internal controls related to the prisoner Canteen,
prisoner housing reimbursements, Inmate Funds, and other small accounts. No issues
were identified and all prior year comments were cleared.
Page 1 of 5
Audit Committee Minutes December 7, 2011
The report was received and filed without objection.
3. APA Report on Commonwealth's Collections
Annually, the Auditor of Public Accounts reviews Commonwealth collections handled by
Constitutional officers. For Fiscal Year 2011, one issue was identified related to
recordkeeping fees. The City remitted the fees to the state as in prior years. The
finding stemmed from confusion with a prior year APA recommendation.
The report was received and filed without objection.
4. Lawson HR/Payroll System
The City installed a server -based payroll program in April 2010. System highlights
include employee and manager self- service and paperless advices which provide
efficiencies. Additionally, there is an improved segregation of duties between the
Human Resources and Payroll departments.
The audit was performed as a routine post - implementation review in cooperation with
the Department of Finance. The results of the audit were favorable, as described in the
report. Due to the complex structure of system tables, it was not possible to verify all
user access rights in the system conform to management's established security design.
System access, including interfaces from the NLA system and part-time payroll system,
will be reviewed as part of the Fiscal Year 2013 audit plan.
Ms. Shawver commented that the recommendations made were well -taken and she
appreciated the assurance provided by the report.
Mr. Morrill stated that he was impressed by how smoothly the implementation went and
thanked the Department of Finance, the Human Resources Department, and the
Department of Technology staff for their hard work.
The report was received and filed.
5. Parking Garage Management
Mr. Harmon noted that the audit focused on vendor contract compliance and that this
was not an audit of the Parking Fund as a whole. The audit objectives covered five
areas:
1. Maintenance
2. Security
3. Customer Service
4. Records Management
5. Cash.
Page 2 of 5
Audit Committee Minutes December 7, 2011
Mr. Harmon stated that the results from the audit generally indicated a more methodical,
documented approach was needed in all areas.
A need for better coordination of maintenance and capital planning between city
departments and the vendor managing the garages was noted.
In regards to security, the Police department indicated criminal activity in the garages
was not a significant issue and that the department works city management to address
concerns as they develop. Mr. Harmon noted that past efforts related to evaluating and
improving security were not adequately documented. Management plans to document
their efforts related to security in the future. Auditing recommended that a formal safety
plan be written for each facility.
In the area of customer service, the audit concluded that contractor performance was
positive overall. The contract requires that the contractor conduct a customer survey
each year, which the audit noted had not been undertaken.
Mr. Harmon noted that records management had not been addressed in the contract.
The audit noted that parking records are considered public records and are subject to
Virginia laws. Records were not being adequately managed in accordance with public
records laws and regulations.
Finally, the audit of cash identified issues with the timely deposit of payments received
in the office and the posting of collection reports. This made it difficult to reconcile the
books and the bank.
Mayor Bowers asked when parking management will next be reviewed. Mr. Harmon
explained that findings will be revisited annually as part of follow -up procedures.
Mr. Morrill noted that the City will be preparing a Request for Proposal as the current
contract expires next summer. The results of the audit will be considered in developing
a new request for proposal and contract.
Dr. Trinkle asked if the vendor is fully in charge of maintenance and cleaning. Mr.
Harmon responded that the vendor was responsible for cleaning, but was not entirely
responsible for maintenance. He noted that better coordination of maintenance roles
was needed between the City Engineering Division, the Building Maintenance Division,
and the vendor.
Mr. Morrill noted that older garages received lower survey scores and that garage
design has significantly improved since some of the facilities were constructed. He
acknowledged that some garages may not have been maintained as well as they could
have been had funding been available.
Page 3 of 5
Audit Committee Minutes December 7, 2011
Ms. Shawver noted that the Parking Fund debt for building the Tower Garage will soon
be paid -off, freeing up dollars that could be redirected to capital improvements.
Mayor Bowers asked how these funds might potentially be used. Mr. Morrill responded
that current capital needs, including elevator replacement and lighting, would be
evaluated and prioritized. He noted the potential exists for improving lighting while
reducing electricity consumption.
Mr. Lea asked if management fees appeared reasonable. Mr. Morrill responded that
the cost per space managed was reasonable and in fact less than the cost per space for
Savannah's parking facilities, which were managed internally. Mr. Lea asked if most
governments contract for parking facility management. Mr. Morrill believed this to be
the case, but stated that managing the parking garages in -house will be evaluated when
preparing the next request for proposal.
Ms. Shawver stated that on- street parking now falls under the Parking Fund and is
currently being managed by City staff. The next management team, whether contracted
or City, will manage both facility and on- street parking as one system.
Mr. Lea commented that the most surveys were returned from garages where
customers felt least secure. Mr. Harmon attributed this to people's tendency to be more
responsive to surveys when they have concerns and thought the results were indicative
of the fact that some garages feel less safe than others based on design and location.
Mr. Morrill stated that Police Officers patrol these garages regularly and that it is a
challenge to make everyone feel "safe."
Mr. Rosen commented that crime did not appear to be a problem, which was good
news. He stressed his support for improving capital maintenance of parking structures
and discussed the importance of the City maintaining its existing assets. He was
encouraged by the changes already in place.
The reports were received and filed.
6. Call for Other Business Requiring the Committee's Attention
Ms. Shawver provided an updated on the ongoing Internal Revenue Service review on
the City's 2008 tax reporting. The Department of Finance has received a preliminary
report. There are a small number of findings, some of which are being appealed by the
City. The most significant issue relates to the City's practice of allowing employees to
cash out excess extended illness leave and to defer taxes on the payout by placing the
money into their 457 deferred compensation plan. The City had obtained an outside
legal opinion on the appropriateness of this treatment before establishing this practice.
Finance has recently confirmed the opinion with outside counsel in response to the IRS
finding. The current tax liability exposure is approximately $8,000 in total; however,
Finance expects this amount to be reduced by at least half by the end of the process. A
written product will be presented to the Committee once the review is officially complete.
Page 4 of 5
Audit Committee Minutes
December 7, 2011
Mr. Harmon reminded Committee member of the upcoming meeting on December 19,
2011, at 1:00 during which KPMG will present the Fiscal Year 2011 financial statement
audit communications.
Mr. Lea expressed his appreciation for the work done by the Municipal Auditing staff.
7. Adjournment
Mr. Lea adjourned the meeting at 4:48 pm.
Page 5 of 5
MINUTES OF THE AUDIT COMMITTEE OF ROANOKE CITY COUNCIL
Location: Council Conference Room
Noel C. Taylor Municipal Building, Room 451 South
Date: December 19, 2011
Time: 1:04 p.m. to 1:40 p.m.
Attendees: Sherman Lea, Audit Committee Chair
Court Rosen, Audit Committee Member
David Trinkle, Audit Committee Member
Mayor David Bowers, Ex- Officio Member of the Audit Committee
Drew Harmon, Municipal Auditor
Ann Shawver, Director of Finance
Bill Hackworth, City Attorney
Chris Morrill, City Manager
Brian Townsend, Assistant City Manager — Community Development
Dawn Hope Mullins, Assistant Municipal Auditor
Andrea Trent, Assistant Director of Finance
Stephanie Moon, City Clerk
Tim Conner, KPMG Partner
Margaret Lindsey, RCPS Director for Accounting Services
John Bingham, Assistant Director of Finance
Rene Satterwhite, Accounting Supervisor
Angela Hodnett, Human Services Business Administrator
1. Call to Order
Dr. Trinkle called the meeting to order at 1:04 pm.
2. Presentation of Audit Results Related to the June 30, 2011, Comprehensive
Annual Financial Report
Dr. Trinkle asked Mr. Conner to present KPMG's communications with the Audit
Committee for the fiscal year ended June 30, 2011. Mr. Conner stated that KPMG
issued unqualified opinions on the City of Roanoke's financial statements for the fiscal
year ended June 30, 2011. The financial statements and KPMG's independent auditors'
report thereon are included in the City's fiscal year 2011 Comprehensive Annual
Financial Report [CAFR]. Mr. Conner discussed the layout of the auditors' report and
noted that KPMG relies on the work of other auditors in forming its opinion on the City's
financial statements in terms of the financial statements for the School Board of the City
of Roanoke and certain operations of the City's Civic Facilities fund. He further
commented on changes in the City's presentation of the Greater Roanoke Transit
Company [GRTC] due to the change in composition of the GRTC's board of directors.
Page 1 of 4
Audit Committee Minutes
December 19, 2011
He also briefly discussed the effects of GASB 54, which changed the required
presentation of fund balances for fiscal year 2011.
The Communication with the Audit Committee was reviewed, and Mr. Conner discussed
KPMG's responsibility under professional standards, his firm's consideration of internal
control over financial reporting, and the concept of materiality. In addition to the change
in presentation of the GRTC component unit, Mr. Conner also discussed changes in the
presentation of the City's Market Building Fund during fiscal year 2011 due to the fact
that operations for the City Market Building are now the responsibility of the Market
Building Foundation, Inc. Mr. Conner then discussed his views about the quality of the
City's accounting principles as applied to its financial reporting. Mr. Conner also
explained two significant management estimates related to the allowance for
uncollectable taxes and accounts receivables and the accruals for workers'
compensation and health benefits. Based on KPMG's evaluation of the key factors and
assumptions used by management in developing the estimates, they appeared
reasonable in relation to City's financial statements.
Mr. Conner next discussed the items included in the Summary of Uncorrected Audit
Differences. Two of the items were related to capital assets and one item was related
to a timing difference with a payment received from Roanoke City Public Schools. The
effect of these items was not material to the respective financial statements. Mr.
Conner completed his presentation of the required communications with the Audit
Committee by describing KPMG's limited responsibility for other information included in
the CAFR, such as Management's Discussion and Analysis, and a confirmation that the
firm is independent with respect to the City under all relevant professional standards.
Mr. Conner then presented KPMG's Management Letter, including a discussion of the
internal control comment involving capital assets. This comment resulted from the
above -noted uncorrected audit differences as well as issues with capital asset
rollforward schedules provided to KPMG staff members during the audit. Mr. Conner
commented that there could be some improvements in this area as described in the
Management Letter. Overall, KPMG was satisfied with management's response to the
comment. The remainder of the Management Letter highlights future GASB
pronouncements. It does not appear that the pronouncements will have a major impact
on City's financial reporting process, but KPMG recommends that City management
continue its process of evaluating the potential impacts of these GASB
pronouncements.
The Schedule of Findings and Questioned Costs prepared pursuant to KPMG's A -133
audit of federal awards was reviewed. Mr. Conner described one finding related to the
audit of federal program expenditures and two findings related to compliance with
Commonwealth of Virginia laws and regulations. The issues identified dealt with grant
reimbursements for law enforcement overtime costs, filing dates of required elected
official conflict of interest statements, and the Social Services Department's continuity of
operations planning. Mr. Conner expressed his views that these were not items of
Page 2 of 4
Audit Committee Minutes
December 19, 2011
major concern, but KPMG is required to communicate them as findings. KPMG is
satisfied with management's responses to the noted findings. Mr. Conner then
concluded his prepared remarks.
Mr. Lea commented that the City Clerk works diligently to get the required conflict of
interest forms each year and thanked her for her work in this area.
Mr. Conner expressed his appreciation for the support of Ms. Shawver's and Mr.
Morrill's teams during the audit. He further commented that the liason function provided
by Muncipal Auditing was very helpful in facilitating the audit engagement.
Mr. Lea thanked everybody involved for all their hard work.
3. Discussion — Financial Results for the year ending June 30, 2011
Ms. Shawver explained that fiscal year 2011 CAFRs will be distributed to City Council
members today. Ms. Shawver will brief Council on financial results and the new GASB
54 presentation at its January 3, 2012 meeting. The General Fund had a fund balance
increase of approximately $2 million, ending the fiscal year with a balance of
approximately $25 million in the 'unassigned' category. No significant changes in
revenues or expenditures were identified through the course of the 2011 fiscal year.
4. Briefing on Coordination of External Audits for June 30, 2011
Roanoke City Public Schools and Greater Roanoke Transit Company financial
statements both received unqualified opinions and were presented to their respective
boards in November. The City of Roanoke Pension CAFR is complete and also
received an unqualified opinion. It will be presented to the Pension Board and City
Council.
Mr. Harmon stated that it was a good year and major deadlines were achieved. Many
challenges were overcome including changes in reporting component unit activity,
implementation of GASB 54, and staff turnover at both the City and KPMG. It was a
great effort and very much appreciated. He further reminded Committee members that
Mr. Conner is located in downtown Roanoke and they are welcome to call him directly if
there are any questions or concerns.
Mr. Morrill commented that he liked the CAFR cover which includes images of the
recently renovated City Market Building. Mr. Lea thanked the Director of Finance and
Municipal Auditor and their staff for their hard work. He also thanked Mr. Conner and
his staff for their work on the audit. Mr. Lea remarked that in attending conferences and
other functions he is often reminded of what a good job the staff does at the City when
compared to other localities and again expressed his appreciation
Page 3 of 4
Audit Committee Minutes
5. Other Business
There was no other business.
6. Adjournment
December 19, 2011
Mr. Lea adjourned the meeting at 1:40 pm.
Page 4 of 4
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
^• " Roanoke, Virginia 24011 -1536
Telephone: (540) 853 -2541
Fax: (540) 853 -1145
STEPHANIE M. MOON, MMC E -mail: clerk@roanokeva.gov
City Clerk
February 7, 2012
Melissa Murray, Secretary
Roanoke Arts Commission
Roanoke, Virginia
Dear Ms. Murray:
JONATHAN E. CRAFT
Deputy City Clerk
CECELIA T. WEBB
Assistant Deputy City Clerk
This is to advise you that Scott I. Burton has qualified as a member of the Roanoke Arts
Commission, to fill the unexpired term of office of Taliaferro Logan ending June 30, 2014.
Sincerely,
4t;p�- (1
Stephanie M. Moon, MMC
City Clerk
SMM:ctw
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to -wit:
I, Scott I. Burton, do solemnly swear that I will support the Constitution of the
ty
United States of America and the Constitution of the Commonwealth of Virginia, and
that I will faithfully and impartially discharge and perform all the duties incumbent upon
me as a member of the Roanoke Arts Commission to fill the unexpired term of Taliaferro
Logan ending June 30, 2014, according to the best of my ability. So help me God.
SCOTT I. BURTON
The foregoing oath of office was taken, sworn to, and subscribed before me by Scott I.
Burton this ) day of 201
Brenda S. Hamilton, Clerk of the Circuit Court
0A
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
"t
Roanoke, Virginia 24011 -1536
Telephone: (540) 853 -2541
Fax: (540) 853 -1145
STEPHANIE M. MOON, MMC
E -mail: clerk@roanokeva.gov
City Clerk
February 7, 2012
Teresa McDaniel, Secretary
Human Services Advisory Board
Roanoke, Virginia
Dear Ms. McDaniel:
JONATHAN E. CRAFT
Deputy City Clerk
CECELIA T. WEBB
Assistant Deputy City Clerk
This is to advise you that The Reverend Amy Ziglar has qualified as a member of the
Human Services Advisory Board, to replace Victoria Cox for a term of office ending
November 30, 2014.
Sincerely,
dt�
Stephanie M. Moon, MMC
City Clerk
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to -wit:
I, Amy H. Ziglar, do solemnly swear that I will support the Constitution of the United
States of America and the Constitution of the Commonwealth of Virginia, and that I will
faithfully and impartially discharge and perform all the duties incumbent upon me as a
member of the Human Services Advisory Board, to replace Victoria Cox for a term of office
ending November 30, 2014, according to the best of my ability. So help me God.
Olt MW - 'k
,r
The foregoing oath of office was taken, sworn to, and subscribed before me by Amy H.
Ziglar this 3191- day -of 201
Brenda S. Hamilton, Clerk of the Circuit Court
February 7, 2012
Teresa McDaniel, Secretary
Human Services Advisory Board
Roanoke, Virginia
Dear Ms. McDaniel:
JONATHAN E. CRAFT
Deputy City Clerk
CECELIA T. WEBB
Assistant Deputy City Clerk
This is to advise you that Hollie Young has qualified as a member of the Human Services
Advisory Board to fill the'unexpired term of office of Angela Holland - Hodnett ending
November 30, 2013.
Sincerely,
+ t
Stephanie M. Moon, MMC
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011 -1536
Telephone: (540) 853 -2541
Fax: (540) 853 -1145
STEPHANIE M. MOON, MMC
E -mail: clerk@roanokeva.gov
City Clerk
February 7, 2012
Teresa McDaniel, Secretary
Human Services Advisory Board
Roanoke, Virginia
Dear Ms. McDaniel:
JONATHAN E. CRAFT
Deputy City Clerk
CECELIA T. WEBB
Assistant Deputy City Clerk
This is to advise you that Hollie Young has qualified as a member of the Human Services
Advisory Board to fill the'unexpired term of office of Angela Holland - Hodnett ending
November 30, 2013.
Sincerely,
+ t
Stephanie M. Moon, MMC
City Clerk
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to -wit:
I, Hollie Craighead Young, do solemnly swear that I will support the Constitution
of the United States of America and the Constitution of the Commonwealth of Virginia,
and that I will faithfully and impartially discharge and perform all the duties incumbent
upon me as a member of the Human Services Advisory Board to fill the unexpired term
of office of Angela Holland - Hodnett ending November 30, 2013, according to the best of
my ability. So help me God.
Holli& Craighead Yo g
The foregoing oath of office was taken, sworn to, and subscribed before me by Hollie
Craighead Young this _L day of r,_ b p'
Brenda S. Hamilton, Clerk of the Circuit Court
Clerk
CADocuments and Settings\I brad ley \Local Settings \Temporary Internet Files \Content.IE5\ZKK2E8Z9 \Hollie Craighead Young Oath Revised
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ROANOKE_REGIONAL
4W PARTNERSHIP
January 17, 2012
Ms. Stephanie Moon
City Clerk
Roanoke City Council
215 Church Ave, SW, Rm 456
Roanoke, VA 24011
Dear Ms. Moon:
n.P_laza,.Suite 333 — Roanoke, VA_z4osi_zi11
i- 800- LOCATE2 • 540-343-1550
www.roanoke.org • info @roanoke.org
I am writing to request that Beth Doughty be included on the February 6, 2012 Roanoke City Council
Agenda. As is customary, Ms. Doughty will present an annual update to Council on the activities of the
Roanoke Regional Partnership.
The presentation (in PowerPoint presentation) will take approximately 20 minutes, and an electronic
copy will be provided to your office in advance along with printed copies for all council members.
If you have any questions, or need any additional information, please contact me at 540.343.1550 x 101.
Sincerely,
1
Lisa A. Link
Director of Administration and Investor Relations
0 r
CITY COUNCIL AGENDA REPORT
To: Honorable Mayor and Members of City Council
Meeting: February 6, 2012
Subject: Annual Report - Roanoke Regional Partnership
would like to sponsor a request from Beth Doughty, Executive Director of the
Roanoke Regional Partnership, to present their Annual Report to City Council.
C6- --------------- - - --
Christopher P. Morrill
City Manager
Distribution: Council Appointed Officers
s
ROANOKE REGION
OF VIRGINIA
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ROANOI,EUG10-
PARTNERSHIP
ROANOKE REGION
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2011 MARKETING REPORT
2011 Business Development Activities
JOBS
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Contacts
31
VEDP Lunch & Loam
42
Industrial Asset Management Council
23
1mernownal Sio
12
Consultant Forum -New Orleans
11
Intemelional Council of Shopping Centers
44
Fancy Foods Show
10
Outdoor Retailer Summer Market
58
Upstate New York Marketing Mission
11
Outdoor Industry Association Rend —us
5
CoreNet
30
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CITY COUNCIL AGENDA REPOR
To: Honorable Mayor and Members of City Council
Meeting: February 6, 2012
Subject: Status Report - Blue Ridge Behavioral Healthcare
I would like to sponsor a request from Tim Steller, Executive Director of Blue
Ridge Behavioral Healthcare, to present to City Council a status report on its
directly funded programs - FY 2011 Performance Contract, focusing on services
to the citizens of Roanoke and thanking members of Council for their support.
- - -- - -- ------ - - - - --
Christopher P. Morrill
City Manager
Distribution: Council Appointed Officers
Blue Ridge Behavioral Healthcare
Directly Funded Programs - FY 2011 Performance Contract
City of Roanoke
[Mental Health Services
Unduplicated
Acute Psych IP
Client Count
Number of
Units of
Total Costs of
Outpatient Services
(by Service
Units
Service
Services
[Mental Health Services
Acute Psych IP
78
398
BD
309,625
Outpatient Services
1,457
16,348
SH
2,125,420
Case Management Services
1,270
26,147
SH
2,178,751
Assertive Community Treatment
55
4,759
SH
597,017
Day Treatment/ Partial Hospitalization
168
67,813
DSH
1,729,825
Ambulatory Crisis Stabilization
1
70
DSH
8,559
Rehabilitation
37
17,279
DSH
278,507
Highly Intensive Residential
2
730
BD
215,309
Residential Crisis Stabilization
201
1,792
BD
916,263
Intensive Residential Services
2
730
BD
176,864
Supervised Residential
4
338
BD
25,526
Supportive Residential Services
97
9,487
SH
1,076,689
MH Subtotal
3,372
145,891
$9,638,355
D'eveloomental Services
Case Management Services
382
13,611
SH
904,761
Rehabilitation
39
1,877
DSH
17,581
Sheltered Employment
1
99
DoS
3,545
Individual Supported Employment
15
436
SH
16,327
Intensive Residential Services
10
3,404
BD
739,383
Supervised Residential Services
4
1,459
BD
245.919
Supportive Residential
0
0
SH
1 0
MR Subtotal
451
20,886
$1,927,516
ISubstance Abuse Services
Outpatient Services
368
3,934
SH
445,724
Case Management Services
38
1,142
SH
224,121
Day Treatment Services
43
3,623
DSH
138,577
Residential Crisis Stabilization
197
978
BD
490,649
Intensive Residential
128
9,773
BD
196,160
SA Subtotal
774
19,450
$1,495231
Services Outside of Program Area
Emergency Services
763
9,172
SH
836,836
Consumer Monitoring Services
80
1,498
SH
67,755
Assessment and Evaluation Services
1,104
2,842
SH
249,254
Early Intervention Services
220
987
SH
89,792
SA Subtotal
2,167
14,499
$1,243637
Prevention Services
E
MH Prevention Services
-
1,446
PH
137,442
SA Prevention
-
7,597
PH
636,243
Prevention Subtotal
-
9,043
$773,685
Grand Toted
6,764
209,769
15,078,424
EY 2011 Local Tax Share
$448,890
Service value per focal dollar
$33.591
Units of Service: SH= Service Hour, DSH =Day Support Hour, DoS =Day of Service, BD =Bed Day, PH= Prevention Hour
ROANOKE PREVENTION PLANNING TEAM ACCOMPLISHMENTS
& BRBH PREVENTION SERVICES 2011
BRBH Prevention Services staff members provide leadership and facilitation to
the Roanoke Prevention Planning Team (RPPT) and RAYSAC (Roanoke Area Youth
Substance Abuse Coalition). Every other year the RPPT helps coordinate the
administration of the Youth Risk Behavior Survey (YRBS) for 6tH 8tH 10tH and 12tH
graders, in order for the youth to answer questions anonymously about their risky
behaviors (underage drinking, use of illicit drugs, dangerous driving, sexual activity,
etc.). Some of the key findings of the 2011 YRBS are:
Alcohol
• The overall results for alcohol use have improved. 30 -day use for HS is at 35%
but 42% nationally
• Trend for 30 day use is declining; HS 42% in 2007; 39% in 2009 and 35% in
2011.
• The national average for HS binge drinking in 2009 was 24.2% while in the city
for 2011 it is 19.5 %.
• When it came to clear rules that prohibit the use of alcohol, 77.5% of MS and
59.4% of HS said their parents had clear rules prohibiting use.
• Overall underage use of alcohol is declining but the message from parents that
they prohibit alcohol use leaves room for improvement.
Marijuana
• HS students' perception of risk of harm of marijuana use in the city has
decreased steadily from 64% in 2007 to 55% in 2009 to 53% in 2011
• HS 30 -day use has increased gradually from 24% in 2007 to 26% in 2009 to 31 %
in 2011 with the national average being 21% (2009)
• First use before the age of 13 in MS is 15% double the national average for
2009.
• When it came to clear rules prohibiting the use of marijuana, 81% of middle
schoolers and 67% of high schoolers said their parents had clear rules
prohibiting the use of marijuana.
1
• Prevention efforts for marijuana need to be greatly increased, particularly to
counter the national media focus on medicinal use, decriminalization and
legalization of marijuana.
Prescription and Over - the - counter Drugs
• 92% of both MS and HS thought their parents would feel it was. wrong or very
wrong for them to abuse OTC medication
• With 30 -day use, 7.8% of MS and 10.7% of HS reported abuse of RX
medications.
• 81 % of MS and 83% of HS think that abusing RX medication poses moderate or
great risk of harm.
Other Drugs
Cocaine — 30 -day usage for high schoolers is at 6.9% but the national average is
2.8% (2009).
Heroin — lifetime use for high schoolers is at 6.5% but the national average is 2.5%
(2009).
Meth — the trend has fluctuated over time from 7.5% in 2007 down to 5.5% in 2009
then back up to 7.5% in 2011 with the national average being 4.1% (2009).
Ecstasy — the trend has varied over time from 9.1 % in 2007 sliding down slightly to
8.7% in 2009 then shooting back up again to 11.1 % in 2011.
Gang Activity
• 30% of MS and 54% of HS were aware of gang activity in their school.
• 19% of MS and 20% of HS have been approached to join a gang.
Roanoke Prevention Planning Team Successes 2009 -2011
Activities and Strategies
• Youth Risk Behavior data presented to 96 Jefferson College of Health Sciences
students
• "Parent if you want to be successful..." insert in Roanoke Times
• Comprehensive PowerPoint presentations on YRBS data
• Data PowerPoint presented to RCPS School Health Advisory Committee
• Data PowerPoint presented to 42 Principals and Guidance Counselors
• Partnered with 211VA to develop first RPPT Prevention Guide
2
• Prevention clubs developed and active at William Fleming and Patrick Henry
• Prevention clubs participated in REAL Team initiatives including mini -grant
process and campaigns
• Teams sent to YADAPP both years
• Prevention Club and REAL team members participated in RAYSAC Youth
leadership for two summers
• SAMSHA sponsored Town Hall meeting at Virginia Western Community College
featuring REAL team and Prevention Club members
• Final RPPT YRBS data presented to RCPS School Board
• Asia Jones and Lisa Denny represent the RPPT at the first YRBS Survey
Colloquium
• Sticker Shock with Botetourt and Salem at 2 stores in Roanoke City
• First DEA Drug Take Back at Roanoke Civic Center took in 334 lbs. of drugs
• Successfully implemented the 2011 YRBS in RCPS
RAYSAC Strateqies and Activities 2011
BRBH serves as the fiscal agent of the
Roanoke Area Youth Substance Abuse Coalition and provides
Staff support to the strategic planning process
and all of the meetings & activities
RAYSAC
✓ RAYSAC and the Western Virginia Water Authority (WVWA) participated in the
National DEA Drug Take Back on April 30th" and October 29tH
✓ A BRBH Prevention Specialist accompanied the RAYSAC Youth Leader, Aaron
Deane, senior from William Fleming High School, attending the national CADCA
(Community Anti- Drug Coalitions of America) training in Anaheim CA, July 24 -28
and participated in the National Youth Leadership Initiative track
✓ RAYSAC participated in the Roanoke Public Libraries Family Fun and Safety
Day on June 18th with a display table of prevention brochures for parents and
youth, and games for the youth. They saw about 250 people, and handed out
about 400 brochures.
✓ On August 13tH, the RAYSAC Coordinator, Prevention Services Director,
participated in the Roanoke City Public Schools Back -to- School Blast at the
3
Roanoke Civic Center, RAYSAC had a booth and approximately 3000 children
and parents attended
✓ On September 24th, RAYSAC participated in the "Fired Up for a Cure" event at
the Roanoke Civic Center. October is Fire Prevention and Breast Cancer
Awareness Month, and the city Fire Department hosted the .event. RAYSAC had
a vendor booth with prevention brochures, and games for the youth.
✓ The RAYSAC Prescription Drug/ Over the Counter (Rx/OTC) Subcommittee
developed a Prescription Drug Prevention Cinema Campaign public service
announcement with the Valley Grande Theater at Valley View Mall. The PSA ran
for 6 weeks beginning July 8. The message focus was: Prescription drugs (Rx)
are not for sharing, and nationally Rx drug abuse is on the rise; 70% of people
who abuse Rx pain relievers get them from friends or relatives, so lock up your
Rx drugs or make them hard to find. The PSA directs viewers to the RAYSAC
web site where information, and proper disposal information is provided
✓ The William Fleming High School prevention club received a $375 RAYSAC
mini -grant to fund their prevention strategies and activities at their school. As a
pre- requisite he club members had to survey their peers and community
members about substance abuse in their communities. Information from these
surveys will be used as part of the community assessment data.
✓ The Roanoke Valley Prescription Drug Task Force continues to meet quarterly;
the work of this group has resulted in four prestigious awards for the Water
Authority of Western Virginia: Local: The Silver Summit Award for Community
Partnerships from the Blue Ridge Public Relations Society of America, State:
The Community Relations Award sponsored by the Virginia Chapter of the
American Water Works Association and National: The Public Information and
Education Award from the National Association of Clean Water Agencies, the
National Association of Clean Water Agencies (NACWA) and the 2012 National
Environmental Achievement Award in Public Information & Education
21
Roanoke City High Schools involved in RAYSAC After Prom Grand Finale 2011 -
Patrick Henry; William Fleming; Roanoke Catholic
Roanoke City Schools that participated in RAYSAC Red Ribbon Week
Elementary Schools: Morningside, Westside, Lincoln Terrace
Middle Schools: Jackson Middle
RAYSAC Competition Winner; Lincoln Terrace
BRBH School & Community Based Prevention Services 2011
• Too Good For Drugs (TGFD) programming has been completed at 7 YMCA Magic
Place elementary sites Monterey, Wasena, Morningside, Fairview, Highland Park,
Crystal Springs, Virginia Heights and at Addison Middle School; WDBJ 7 ran a story
on the 6:00 & 11:00 pm news 10/27 about Virginia Tobacco Settlement funds and
highlighted a BRBH prevention specialist teaching TGFD with students at Wasena
Elementary YMCA Magic Place. This programming and is currently underway at
Crystal Springs and Morningside elementary schools sites.
• Two after school groups of Too Good For Violence* (TGFV) have been completed
with fifteen middle school and elementary aged youth at St. John's Community
Youth Program (CYP). In addition, the media literacy curricula, Media Detective*
has been completed with 4th and 5th graders and Media Ready* with 6th 7 t and 8th
graders at the same site. The TGFV curriculum is currently being implemented at
Wasena.
• Implementation of the Curriculum Based Support Groups has been completed with
71 at -risk 6 t 7th, and 8th grade students identified by the school counselor in 10
support groups of at Lucy Addison Middle School
• Three groups of the Curriculum Based Support Groups* were completed with 9 high
risk students at Morningside Elementary and groups are currently underway at
Highland Park Elementary
5
• Four 6 -week cycles of Staying Connected With Your Teen* parenting program
have been completed in Roanoke City with 22 parents completing the program
• BRBH Prevention Services participated with TAP and the United Way of the
Roanoke Valley in the submission of the Promising Neighborhoods grant
application process
Emergency preparedness
• BRBH Executive Director Tim Steller provided the opening and welcome at the
regional summit Assessing and Preventing Suicide Among Our Youth: A
Community Process, (May 12) hosted by the Virginia Department of Behavioral
Health and Developmental Services in partnership with the Virginia Department of
Health and the Virginia Wounded Warrior Program, Virginia Department of
Veterans Services. Lynn McDowell, BRBH Prevention Services Director, provided
an overview of prevention, community coalitions and local risk data to open the
workshop discussions.
• The 2 BRBH staff members in charge of the BRBH Mental Health Responders
participated in the Region 6 City of RoanokeNWCC Tabletop Exercise 10/26/11 at
the Jefferson Center. Representatives from both hospitals, American Red Cross,
Roanoke City Police and Fire Departments, Virginia State Police Tactical Unit, the
Office of the Chief Medical Examiner, Virginia Department of Health and others were
also involved.
• BRBH maintains a cadre of 16 Mental Health Responders trained in providing
psychological first aid in the event of a disaster event
Grants
VFHY Grant The Virginians For Healthy Youth (VFHY) grant application was
funded for a total of $127,000, over the next 3 years (07/01/12 — 06/30/15), to
continue to implement the universal EBPs Too Good For Drugs and Keep A Clear
Mind in Craig middle and elementary schools (all students K -7) and Too Good For
Drugs in the YMCA Magic Place after school programs in Roanoke City
0
Strategic Prevention Framework State Incentive Grant (SPF SIG) — RAYSAC,
the Roanoke Prevention Planning Team & BRBH has received a one to three
year SPF SIG grant. The first phase of this grant will focus on assessment of
motor vehicle crashes (MVC) of alcohol impaired 15 -24 year olds to determine
why they occur, build the capacity to address the causes of the MVC and develop
a strategic plan to help reduce these crashes. Key partners include the City of
Roanoke, Roanoke City Police Department, Carilion Clinic Trauma Services,
Virginia Western Community College and Jefferson College of Health Sciences
7
Roanoke Prevention Planning Team Membership
Anita Price, Roanoke City Council
Asia Jones, Roanoke City Public Schools
Brooks B. Michael, Carilion Clinic
Cheri Hartman, Carilion Clinic
Dan Freeman, Carilion Clinic Trauma Services
Denny Huff, Council of Community Services
Hallie A. Carr, Roanoke City Public Schools
Lisa Denney, The Children's Trust
Melida McKee, Roanoke City Parks & Recreation Department
Michael Clark, Roanoke City Parks & Recreation Department
Nancy Brattain, YMCA
Pam Kestner - Chappelear, Council of Community Services
Paula Prince, Jefferson College of Health Sciences
Sarah Jane Lawrence, Family services of the Roanoke Valley
Sheila Umberger, Roanoke City Library Services
Three BRBH Prevention Services staff members
N.
Snapshot of Program Evaluation Results: Virginians For Healthy Youth (VFHY)
Results from the FY11 implementation of the Too Good For Drugs* curriculum in
Roanoke City and Botetourt County in the YMCA Magic Place after school sites in
grades K -5. Some of these findings include: (228 Roanoke City youth included)
Too Good For Drugs Post only results for K -2nd grade
99% of K -2 graders responded that their heart, brain and lungs are important to their health.
79% of K -2 graders responded that smoking is bad for them.
99% of K -2 graders responded that it is not OK to take someone else's medicine.
98% of K -2 graders responded that it is not safe to use tobacco.
99% of K -2 graders responded that good friends take turns and share.
98% of K -2 graders responded that breathing tobacco is not good for their lungs.
69% of K -2 graders responded that drinking alcohol can change the way you walk, talk and think.
100% of K -2 graders responded that we should "Stop and Think," before we make a decision.
Too Good For Drugs Pre and Post results 3rd — 5th grades
Grades 3 — 5 Roanoke City and Botetourt County
CORE Measure
Tobacco
Alcohol
Marijuana
Pre
Post
Pre
Post
Pre
Post
Perception of Harm
78.6%
92.9%
66.1%
83.9%
64.3%
80.4%
Perception of
94.7%
94.7%
91%
92.8%
82.1%
91.1%
Parental
Disapproval
(n =53)
(n =53)
(n =51)
(n =52)
(n =46)
(n =51)
* Evidence Based Program
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X11 QD
Center for Survey Research
City of Roanoke
2011 Citizens Survey
Summary of Results
Prepared by:
The Virginia Tech Center for Survey Research
January 2012
Vhginia
Table of Contents
Section Title
Introduction
1 Methodology
2 Respondent Demographic Profile
3 Quality of Life and Selected Issues
4 City of Roanoke Services
5 Perceptions of Safety
6 Customer Service
7 City Government Communication With Citizens
8 Data Storage
Page Number
1
2
7
8
12
16
18
20
22
Appendix A 2011 Survey Instrument
Appendix B Response Frequencies For Close -ended Survey Items
Appendix C Response Frequencies of City Service Items Tabulated Excluding
Responses of "Not Familiar With Service" and "Don't Know"
Appendix D Responses For Open -ended Survey Items
4 CSR
Virginia Tech Center for Survey Research
Introduction
The Virginia Tech Center for Survey Research (CSR) has conducted citizens surveys
periodically with the citizens of the City of Roanoke since the year 2000. The series of
telephone surveys was designed to measure citizen opinions regarding municipal services and
projects and to assess the strategic initiatives of the City of Roanoke government. Although
different survey instruments were used each year for the survey administration, the surveys were
designed such that comparability in citizen ratings of services and initiatives was possible across
years. The overall objective of the survey process is to garner public input that will guide the use
of City resources and foster continual improvement in the services provided to citizens.
Presentations of the results from the survey are made by CSR in each survey year to groups such
as the Roanoke City Council and the City of Roanoke Department Leadership Team.
For the administration of the 2011 Roanoke Citizens Survey, the CSR conducted a
telephone survey of 600 residents of the City of Roanoke. This report summarizes the data
collection procedures and results of the 2011 survey. Section 1 provides an overview of the
survey instrument development and data collection procedures utilized by the CSR for the
collection of the data. Section 2 provides a demographic profile of the survey respondents.
Section 3 provides the findings from the 2011 survey for a variety of City issues and a
comparison of the 2011 results from the survey on these items to the survey results from
previous years. Section 4 provides an overview of findings related to City services along with
City of Roanoke 2011 Citizen Survey
Summary of Results
CSR
Virginia Tech Center for Survey Research
comparisons between the 2011 findings related to City services with those from previous survey
years. Section 5 includes the survey findings related to survey respondent feelings of safety in
the City. Section 6 provides an overview of findings regarding City of Roanoke government
employee customer service. Section 7 provides the survey findings related to government
communication with citizens. Section 8 includes a statement about data storage for the project.
The 2011 survey instrument is included in Appendix A. Appendix B provides tables of
response frequencies to all close -ended survey items. Appendix C provides response frequencies
of the City service rating items re- tabulated to exclude responses of "not familiar with service"
and "don't know." Appendix D lists all responses provided by respondents to open -ended survey
questions.
11
Methodology
Sampling and Survey Instrument Design
A random -digit dialing (RDD) method was employed by the CSR for the administration
of the 2011 survey. Both listed and unlisted telephone numbers were included in the sample for
this project. Cellular numbers were also included in the random sample for the study. CSR
worked with Survey Sampling International of Fairfield, CT, to define the parameters of the
2
City of Roanoke 2011 Citizen Survey
Summary of Results
4 CSR
Virginia Tech Center for Survey Research
sample. The survey sample was randomly generated from numbers available to City of Roanoke
residents. Because some exchanges border areas outside the City of Roanoke and because
survey respondents sometimes report residing in a neighboring geographic area to the target area,
a screener question was also included in the survey. The screener question confirmed City of
Roanoke residence prior to beginning the survey with a potential respondent. Sample members
reporting residence in a locality other than the City of Roanoke were eliminated from the eligible
sample pool for calling. There were 1,604 sample members with this final call disposition code.
Based on a total of 600 completed interviews, the survey has a sampling error of
±3.8 percent. Therefore, in 95 out of 100 surveys completed with this number of interviews
using the same sampling methodology and parameters, the results obtained would fall in a range
of ±3.8 percent of the results that would be achieved if interviews were completed with every
potential respondent (in households with working land or cellular telephones) residing in the City
of Roanoke. Smaller sampling errors are present for items on which there is polarized response
(e.g. 90 percent identical response on an item).
While the 2011 survey instrument is based on the surveys used in previous years, the City
elected to add survey items regarding the level of perceived importance of each City service in
the survey this year. The addition of these survey items allows for a comparison of service
ratings compared with the perceived level of importance of each service among citizens.
City of Roanoke 2011 Citizen Survey
Summary of Results
4 CSR
Virginia Tech Center for Survey Research
Data Collection Procedures
All telephone calls for the survey were made by CSR staff members utilizing a
Computer- Assisted Telephone Interviewing (CATI) system at the Blacksburg, Virginia location
of the Virginia Tech Center for Survey Research. All calls were made during the period between
October 14, 2011 through November 8, 2011. CSR wrote a calling program to be used with
CATI for administering the 2011 City of Roanoke Citizens Survey. The program provides
scripted survey items, precludes out of range responses and facilitates real -time data entry of all
responses gathered on the telephone.
Each interviewer collecting data for the survey project participated in a project- specific
training session for the project. All interviewers working on the project have worked on a
variety of survey projects (indeed, some of the interviewers for this survey worked on
administrations of the City of Roanoke survey in previous years) and have participated in
multiple training sessions in both interviewing techniques and CATI. All interviews were
monitored by a CSR Call Center Supervisor in order to ensure accuracy and proper interviewing
protocol. Clarifying notes for specific survey items appeared on the CATI screens for
interviewers to ensure that identical prompts were used for respondents requesting additional
information about survey items or response categories.
City of Roanoke 2011 Citizen: Survey
Summary of Results
4 CSR
Virginia Tech Center for Survey Research
CSR programmed all call scheduling such that each sample member remaining as a non-
respondent was attempted to be reached at least six times at different times of day on different
days of the week. A total of 12,309 telephone numbers were attempted during the survey
administration. Sample members reporting residence in a locality other than the City of Roanoke
were excluded from the eligible sample pool (N= 1,604); likewise, respondents who indicated a
language or hearing barrier such that they could not respond or request that another adult in the
household respond, were also excluded from the eligible sample pool (N =117). Households for
which interviewers were told that only minors resided in the home were excluded from the
eligible sample pool (N =13). Non - working telephone numbers (fax tones, out of
service /disconnected numbers, automated disconnect services) were also excluded from the
eligible sample pool (N= 1,459). Non - residential numbers (N =620) were excluded from the
eligible pool of sample members as well.
After the elimination of all the ineligible records described above, the remaining number
of eligible sample members was 8,496. A total of 600 interviews were completed for this study.
Table 1 provides an overview of the final call dispositions for all sample members. Many
sample members were never reached after numerous attempts and a final disposition of "no
answer" was assigned. Therefore, the residency rate among these households is unknown.
City of Roanoke 2011 Citizen Survey
Summary of Results
4 CSR
Virginia Tech Center for Survey Research
It may be assumed that a number of these households are indeed, ineligible sample
members due to non - residence. CSR utilizes a standard conversion calling protocol in which all
calls that are coded as "soft refusals" are re- attempted utilizing more senior interviewing staff. A
call is coded as a "soft refusal" when the potential respondent refuses but does not indicate a
reason for exclusion from the calling pool (i.e. refusal due to illness, request to be removed from
calling pool, etc.). Likewise, all telephone numbers deemed to be temporarily disconnected are
attempted periodically throughout the duration of the study.
Table 1
Total Initial Sample
12,309
Ineligible Sample:
Residence outside the City of Roanoke (1,604)
Language /Hearing Barrier (117)
Non - working telephone number (fax tones, out of service /disconnected numbers,
automated disconnect services) (1,459)
No Adult in Home (13)
Non - residential telephone number (620)
Eligible Sample
8,496
Total Number of Completed Interviews
600
Non - respondents:
Final disposition of no answer, busy, answering machine or callback after six attempts
(6,688)
Refusals (1,208)
7,896
rol
City of Roanoke 2011 Citizen Survey
Summary of Results
4 CSR
Virginia Tech Center for Survey Research
K
Respondent Demographic Profile
Three - fourths (75 %) of respondents to the survey reported that they are white, with 19
percent of respondents reporting they are African American or Black. The remaining four
percent of respondents reported being Asian, Hispanic or a member of some other group. Two
percent of respondents refused to report their race. As has consistently been the case in previous
administrations of the City of Roanoke Citizens Survey, more women than men responded (64%
vs. 36 %). The majority of respondents to the survey are 40 years of age or older (84 %), with 13
percent reporting that they are younger than 40 years of age, and three percent of respondents
who did not report their age. Figure 1 depicts the income distribution reported by respondents to
the 2011 survey.
Figure L'2011 Roanoke Citizens Survey Respondent Incomes
100 ® Less Than $15,000
90 ■ Between $15,000 and Less Than $25,000
80 0 Between $25,000 and Less Than $35,000
70 O Between $35,000 and Less Than $50,000
60 ® Between $50,000 and Less Than $75,000
50 ❑ Between $75,000 and $100,000
40 ® Over $100,000
30
13.0 11.7 11.5 14.5 15.7
6.5 7.5
10
0
Percentage
City of Roanoke 2011 Citizen Survey
Summary of Results
CSR
Virginia Tech Center for Survey Research
3
Findings Related to Quality of Life and Selected Issues
More than three - fourths of Roanoke's citizens (76 %) rate the quality of life in the City as
either `excellent' or `good'. As depicted in Figure 2, citizen responses to the survey item asking
respondents_ to rate the quality of life in the community have remained positive across all survey
years in which the item was asked.
Figure 2. Citizen Ratings of Quality of Life
in the City of Roanoke
100
g0 79.4 79.3
77.2 75.1 77•1 75.8
60
40
20
0
Excellent /Good
19.7 20.0
21.8 24.9 22.0 23.5
Fair /Poor
■ 2000
® 2002
■ 2003
2005
❑ 2007
B2011
0.8 0.8 1.0 0.0 1.0 0.7
Don't know/Refuse
City of Roanoke 2071 Citizen Survey
Summary of Results
CSR
Virginia Tech Center for Survey Research
As has been true in the previous survey years, there are some differences in citizen
perceptions of quality of life in the City of Roanoke when viewed by certain respondent
demographic characteristics. Overall, Roanoke residents with higher incomes tend to rate the
,quality of life in the City more favorably than those with lower incomes. For example, in the
2011 survey, respondents using the categories `excellent' or `good' to describe the quality of life
in the City of Roanoke by self - reported income category are as follows:
• Less than $15,000: 68%
55.0%
• Between $15,000 and Less Than $25,000:
67%
• Between $25,000 and Less Than $35,000:
77%
• Between $35,000 and Less Than $50,000:
70%
• Between $50,000 and Less Than $75,000:
83%
• Between $75,000 and Less Than $100,000:
87%
• Over $100,000: 93%
Differences in perceptions of quality of life in the City of Roanoke were also evident
when viewed by respondent age. Specifically, older respondents are more likely to rate the
quality of life in Roanoke as `excellent' or `good' than younger respondents are. For example, in
the 2011 survey, respondents using the categories `excellent' or `good' to describe the quality of
life in the City of Roanoke by self - reported age are as follows:
• 18 -25:
55.0%
• 26 -35:
60.0%
• 36 -50:
70.6%
• 51 -65:
74.3%
• >65: 84.7%
0
City of Roanoke 2011 Citizen Survey
Summary of Results
4 CSR
Virginia Tech Center for Survey Research
Quality of life in the City is also viewed differently according to the race of the respondent.
Respondents who report their race as White are more likely to rate quality of life in the City of
Roanoke as either `excellent' or `good' than are respondents who report their race as African
American/Black. -In the 2011 survey administration, 82 percent of White respondents rated
quality of life in the City as `excellent' or `good' (an identical percentage as the 2007 rating)
with 56 percent of African American/Black respondents using the same response categories to
describe quality of life in the City (down from 63 percent of African American/Black
respondents responding with these ratings in 2007).
There are also differences in the ratings of quality of life in the City when the responses are
viewed by respondent gender. This year 73 percent of male respondents (79% in 2007) and 76
percent of female respondents (77% in 2007) rate quality of life in the City as either `excellent'
or `good'.
A highly positive finding from the 2011 survey is that citizens in the City of Roanoke were
far more favorable than in previous years regarding ten out of the thirteen strategic initiatives or(
issues addressed in the survey. Indeed, on the three items on which citizens were not
significantly more positive in 2011, one of the items yielded an identical response percentage as
in 2007, one item was asked for the first time in 2011, and one item was re- worded in 2011
which likely affected the level of agreement. Specifically, the item "educational resources and
10
City of Roanoke 2011 Citizen Survey
Summary of Results
CSR
Virginia Tech Center for Survey Research
opportunities available to you and your family in Roanoke" was changed from a rating item to an
agreement item and was re- worded to "City of Roanoke's support of educational resources and
opportunities available to you and your family in Roanoke." Table 2 depicts these highly
favorable findings.
Table 2. Citizen Responses Regarding Selected Strate
is Issues and Questions
Survey Item
2000
2001
2002
2003
2005
2007
2011
�
citya. �sgooa�ob�offer�ng���,��
�}
NA,790
` NA
74 6
3
multicultural:exents and�attractions
855
.w
796;
,d86
xY;
Roanoke's neighborhoods are good
laces to IN
83.2
NA
87.4
NA
85.3
76.9
85.3
,i� a ^5'`F �"�. �•�y"d�t..�,.x �sUS§"� *�, �''6�
d
� ££ �
e
� 'x *t`f }J
N !!, b
"�' � �''s-
Y
�
�Y _
,�'
ry � A65
kid
ASV
Roanoke's transportation system allows
for a good mix of transportation options
like auto, public transit, pedestrian, and
bicycle traffic.
65.0
NA
74.1
NA
77.6
71.8
79.3
here isa goodmix of housingYtypes and
r
Fh
¢T Y :
4
$ , $
ANA
,xtf
77 0x�
affordabili in "Roanoke
75 {
,. ..
_
.NA; " _
X7419., _
_70 4 .
„'75
City government does a good job of
informing /educating citizens about City
services.
74.3
NA
66.3
NA
'65.9
55.0
71.7
' 3 „t .� A -+ka Y?h
The ser- -vices pronded by< the City of ll
n no ok w
Roae are orth4the taxes paid by rts
;
,
-
a
X63
-
65`8 °7,51
,._.
R
R;70 3
r ,6 9 7
.
>6,T1
X57 4,
8
City government officials actively
involve citizens in the business of
government.
63.9
NA
65.5
NA
60.2
48.7
63.2
a
aCrty government does good Doti of
u r
s
providing health and human services to
cit�zeiis who:need,them ,a , t . ; . r
k7.1,Ooii, _
Downtown off - street parking (both
garages and lots ) is readily available.
NA
NA
NA
NA
NA
NA
58.8
City government performance
un r'ovm , in Roanoke ._.,. ;;. .�. _. s
, .7,.2.9.
L75 9 ,
63 l "
61, 5 -,, ,
, 6I 2
.. 53.1
11
City of Roanoke 2011 Citizen Survey
Summary of Results
CSR
Virginia Tech Center for Survey Research
Table 2. Citizen Responses Re arding Selected Strategic
Issues and (,questions
Survey Item
2000
2001
'2002
2003
2005
12007
2011
(City of Roanoke's support of)
Educational resources and opportunities
available to you and your family in
Roanoke*
64.9
NA
64.3
NA
67.1
59.9
53.7
a*zx. ✓,x -.�
C government does a goodti,Iobof.: 3
% �;
x 34 x3i�"d
focusin the o youth`s
56 3
49 7ti
50 2_
on uiu ue needs
_„NA f 20—
,s
xNA
X39:9:
C!
City of Roanoke Services
In the 2011 survey, 84 percent of respondents indicated that they are satisfied with the
overall quality of services that the City of Roanoke government provides given its available
resources. More than 8 in 10 citizens (81 %) were satisfied in 2007 with the overall quality of
services that the City of Roanoke government provides so the 2011 overall quality of service
satisfaction among citizens has risen. In the 2011 survey, citizens were not only asked to rate the
quality of services provided by the City but were also asked to rate the level of importance of
each service included in the survey. Table 3 provides a comparison of the ratings among
citizens of City services compared to respondent ratings of importance for each service. All
responses of "not familiar with service," "don't know," or "refuse to answer" were excluded in
the tabulation of the percentages and means reported for each service. The service rating column
includes responses of `excellent' and `good' and the importance column includes responses of
12
City of Roanoke 2011 Citizen Survey
Summary of Results
4 CSR
Virginia Tech Center for Survey Research
`very important'. The services in Table 3 are ranked in descending order with the highest
quality ratings at the top.
Table 3. 2011 City Service Ratings Compared with Importance of Service Ratings
City Service.
Quality
Rating
Importance
Rating
a�f�
e911 "° . � s
_emer enc _call_.centec,.0 3
x
944
970
Fire protection services
94.2
90.5
...cz,s � ""3*�'.a .'i�"r`�.s.k kk s�x'�'T"" ��..8 .<'%' .#��,u �p5��"t. #.z.i� k?��,�,.#�� §4 �t 3a�S�,
�'9� '�»;s: y�',��•s.'b�x.]a�}iq
�:S
Public library services and programs
91.5
777.5
F Pr �'` " i rMl'
'a•C
eekl ;trash col:
lect►on
07 0}
_
Police service
85.0
92.6
Rec cl►n �,. :�.����� ��� �d4
�M
The condition of the City's parks, trails, and recreation facilities
78.1
55.1
he= uali of Roanoke's athlet►c fielc3s4 .._,y,, .ATM;- f ,F75`9:.�
x °51,6,Fx
The quality of events offered by the Civic Center
74.4
48.3
;,�
►mai,confxol��
Street lighting
72.4
76.8
g
d, e' =JnF.. e� '� `m 'z � '*N�'�bs '^"'S"5 `i.A U� #. ,a `,� -Qie ? f' i � •=" �e J^`+ %.., i:^�c
B�weekl _ ►ck�u Hof lar etrash�itemsaand,brush��`,�,. �.�r �,�,�h����� ,�����'�
Y -_.9^• �.. t. n
?r � 72 3; ,',
Ei if- Nr'S� .:.
x X72 0,
Mowing and maintenance of City arks
72.2
53.6
{,.. 3, d,n. a'„ Gu,�
V,alle. ;Me#robus�trans ortafion services .��, ��f.�_..._� .�. =hx. �„�
y
72:1a�,
, , ,_72
The quality of the City's recreation programs
71.6
54.5
°tie,C► 's,markefin ofAits arks and_�ecr•eaton eo rams�antl seances ��.s:� „
,_� ��7,0 1� �;�
� r..�50 0 _ . ;-
Code enforcement services
65.3
60.2
Ci overnmen'f ►su ortof ne► hborhood�or, amzations_., ,,,,,� �� .4,:, �., rk ..�, ,�
,,.x.63 9,. _, .,
� ._ ;62 3 ,::
The maintenance of trees along City streets and within parks
63.7
52.2
}i> 43.3 �'.4
Removal; °of snow antl ►ce.from ►_ sheets _ . .:.. ;,._
Citizens getting information about City services and activities
61.4
60.4
Mown of n ht`s;of,wa street$medians,,anclroadsides . „ r _, < ,
>52 0 ,d <.
The quality of the City's sidewalks
58.7
55.9
he C ► s efforts tot �omote env►roninental, dit it►zefticn.
'57 6
Transportation planning for traffic
57.4
71.0
��-
Efforts.of,�thenCi. ,�to,►rri `rove�tfe' uali of,hous►n in.the,Ci' 4�� � "�;;,,, �,�, �,�
�� 5ar55 "9,� ��
. _�,�71 5 g 4x�:
The current level of bagged leaf collection service
54.1
1 57.9
Street "av►n ,_ma►ntenance�arid,re a►r xtis _�,�� , ��_:,� _ � � _ d ���,4,�,� � �
�.,�48 2�.�_ �
_ x,;7,5 8t , _,
13
City of Roanoke 2011 Citizen Survey
Summary of Results
4 CSR
Virginia Tech Center for Survey Research
Another positive fmding from the survey is that the services that received the highest
quality ratings tended to also be those that are very important to citizens. Table 4 provides the
combined percentage of `excellent' and `good' ratings for each City service included in the 2011
survey along with the citizen ratings the service received in the surveys since 2000. As noted in
the table, all service items were not asked in each year. Items not asked in a given year appear as
"NA." All `don't know /refuse' and `not familiar' responses were excluded from the total
number of responses for the percentage tabulations included in the table.
Table 4. Service Ratings, Percentage "Excellent" and "Good" Combined 2000
-2011
City Service
2000
2001
2002
2003
2005
2007
2011
e91.1_emer enc callscenter ,,vr ..j,�AZ,,,,, #��.t
Fire protection services
95.4
93.3
94.8
95.1
92.2
91.6
94.2
;..j�t� � si.3 � � t➢�- 3g -S 6:� i'y'Y,. �'+. �. :' i_ ::a,
Emer enc medical, servicesranci rescue , , . ,'.
X." S4
>93!6,
'ik9
01 9.
�.L �
� i aS
Nx^
Ova
yx ':
i
%t 5.�+.*
Public library services and programs
84.9
91.7
95.3 1
92.6
90.7 1
92.2
91.5
eekltras6 collect on
877f764
¢9010
X84 685'9
M
W65
Police service
79.9
75.7
84.1
79.1
80.4
79.1
85.0 .
ry s
'rserncesri
.alp. �
x;85
F3'e
.�'
Rec clip , t k, 4,7>
{2375
3
8
�574.2�f,7,7
The condition of the City's parks, trails, and
recreation facilities
NA
NA
NA
NA
NA
NA
78.1
tie uali Hof Roarioke'sathlebcfields__
sow AaNANA
NA
w
x,575
586y
759
Quality of events offeredV by the Civic Center
NA
NA
NA
NA
NA
50.6
74.4
Street lighting
72.9
66.5
1 75.3
69.1
68.7
68.9
72.4
Bi,weekl `' ; "of lar a `and;briash_
ick u items
Mowing and maintenance of City arks
NA
NA
93.6.
81.9
79.3
80.8
72.2
Y`alleNAetroRbustrans" _ortaUon_servi es
6
77 0�
868
X80
O9T775u3
..'72
4
721
The quality of the City's recreation programs
NA
NA
NA
NA
NA
NA
71.6
heCity'smarkettng of its parks and recreation
anc.eices
�
'=
ro a s i
A ,
, 6
Om 1
Code enforcement services
NA
NA
NA
54.3
43.8
46.3
65.3
"r- .py - 945 c '.;4 F�
ity government support for neighborhood}
rn
f+ d F'':
i`.S1N
$_�t4��3
i
i-22
"S A Yr k:sf
=.$�
2.
{ '
"§..fi
'h 2
'
3.
d . i%N E?,s .., l
As.
yZ "Y
y
: h $ SP
"' h5wi
`x
o r anus
80 1
64 3
.59 9
; .55s9
63;9
The maintenance of trees along City streets and
within parks
NA
NA
NA
NA
67.2
70.6
63.7
14
City of Roanoke 2011 Citizen Survey
Summary of Results
4 CSR
Virginia Tech Center for Survey Research
Table 4. Service Ratings, Percentage "Excellent" and "Good" Combined 2000 -2011
City Service
2000
2001
2002
2003
2005
2007
2011
Removal of�, ow and.�iee '�stre_ ets���u,
6.8 5 ��
631
��78 4�`
3
X669
658 �
632=
frornCi
��`65 �
Citizens getting information about City
services /activities
67.7
65.1
77.5
64.1
56.7
59.3
61.4
` EK` i Tr+. i w� -° r?a ` 4 `✓55. d 3. ' . 1
Mo�nnng nght¢of ways street medians ands
fi ..
k s *r
Sy, v
�� S
''
f'
��.
�
,z n`.: M,
a�."` y✓'F.. b �
� �+�. s
6$
�60
,11:14NA,
NA:
x84 #9
72rt5,
6_6 7
5
2.,
Quality of the City's sidewalks
NA
NA
NA
NA
49.3
43.1
58.7
a In fir fi3't x3 �'.K
City s efforts to: prhomote' environmentalr
WK
Transportation planning for traffic
57.4
56.2
67.9
53.6
48.6
47.2
57.4
Effortsofthe City to improve quality ofahous�ng ins
.,
C s
NA524t
50.0559
NA
>NA`
Current level of bagged leaf collection service
NA
NA
NA
1 74.9
71.6
73.7
54.1
Among the 29 rating items for City services in the 2011 survey, 18 increased with regard
to citizen ratings of the quality of services since 2007, 9 decreased, and 2 were treated as new
items because they have completely different wording than in previous survey years and
therefore, have no comparison data.
Included in the 18 City services for which citizen ratings increased since 2007 are 11
services for which citizen ratings increased at least five percentage points since the last survey.
There are 4 services for which citizen ratings decreased at least five percentage points since the
last survey. These services with substantial increases or decreases in ratings are as follows:
• Police service increased from 79 to 85 %
• The Quality of Roanoke's Athletic Fields increased from 59 to 76 %
• The Quality of Events Offered by the Civic Center increased from 51 to 74 %
• Animal control increased from 67 to 73 %
• Code enforcement services increased from 46 to 65 %*
• City government support for neighborhood organizations increased from 56 to 64 %
15
City of Roanoke 2011 Citizen Survey
Summary of Results
CSR
Virginia Tech Center for Survey Research
• The quality of the City's sidewalks increased from 43 to 59 % **
• City's efforts to promote environmental awareness to citizens increased from 45 to 58 %
• Transportation planning for traffic increased from 47 to 57 %
• Efforts of the City to improve quality of housing in the City increased from 50 to 56 %
• Street paving, maintenance, and repair increased from 43 to 48 %
*Survey item was "code enforcement" in 2011 and "enforcement of property maintenance
codes and other nuisance codes" in 2007
* *Survey item was "the quality of the City's sidewalks" in 2011 and "maintenance of City's
existing sidewalks" in 2007
• Mowing and maintenance of city parks decreased from 81 to 72 %
• The maintenance of trees along City streets and within parks decreased from 71 to 64 %
• Mowing right of ways, street medians, and roadsides decreased from 68 to 60 %
• Current level of bagged leaf collection service decreased from 74 to 54 %
5
Citizen Perceptions of Safety
As depicted in Figure 3, City of Roanoke residents feel even safer in their neighborhoods
in 2011 than they did in 2007. However, fewer respondents to the survey in 2011 reported
feeling `very safe' or `somewhat safe' in downtown Roanoke than they did in 2007. There are
differences in the survey responses related to feelings of safety when viewed by respondent
gender. For example, in the 2011 survey more women than men reported feeling `very safe' or
16
City of Roanoke 2011 Citizen Survey
Summary of Results
4 CSR
Virginia Tech Center for Survey Research
`somewhat safe' in their neighborhoods (92% vs. 89 %), However, far fewer women than men
74% vs. 82 %) reported feeling `very safe' or `somewhat safe' in downtown Roanoke. Roanoke
citizens reporting a higher household income are more likely to feel `very safe' or `somewhat
safe' in their neighborhoods, with fewer than 90 percent of citizens in all income categories
below $50,000.00 using these response categories and 95 percent or more among citizens in
income categories above $50,000.00 using these response categories. Likewise, less than 80
percent of Roanoke citizens with household income categories less than $50,000.00 used the
categories `very safe' or `somewhat safe' to describe their feelings of safety in downtown
Roanoke. Whereas, 90 percent or more of citizens reporting a household income in a category of
at least $50,000.00 used the categories `very safe' or `somewhat safe' to describe their feelings
of safety in downtown Roanoke.
Figure 3. Feelings of Safety in Roanoke: 2003 -2011
91.0
90.1
Neighborhood
90.7
91.2
■ 2011
76.8 2007
81.9 •2005
Downtown ■ 2003
81.8
81.5
0 10 20 30 40 50 60 70 80 90 100
Percentage Reporting 'Very' or 'Somewhat' Safe
17
City of Roanoke 2011 Citizen Survey
Summary of Results
CSR
Virginia Tech Center for Survey Research
Among survey respondents reporting their race as African American/Black, 87 percent
feel `very safe' or `somewhat safe' in their neighborhoods compared with 92 percent of White
respondents. However, more African American/Black respondents than White respondents (82%
vs. 75 %) reported feeling `very safe' or `somewhat safe' in downtown Roanoke. Respondent
age also makes a difference in feelings of safety in the City of Roanoke. Among respondents in
age categories 50 years of age and younger, fewer than 90 percent reported feeling `very safe' or
`somewhat safe' in their neighborhoods, with 90 percent or more respondents in age categories
older than 50 years of age reporting feeling `very safe' or `somewhat safe' in their
neighborhoods. The only respondent age category in which there is a significant decrease in
perceptions of safety in downtown Roanoke is the age category 65 years of age and older (with
65% of respondents in this age category reporting feeling `very safe' or `somewhat safe'
downtown). In all other respondent age categories, more than 80 percent of respondents report
feeling `very safe' or `somewhat safe' downtown.
T
City Government Customer Service
A variety of items measuring citizen ratings of City government employee customer
service are included in the survey. In 2011, in order to accommodate additional City service-
related items, some customer service items were deleted. Among the customer service- related
18
City of Roanoke 2011 Citizen Survey
. Summary of Results
4 CSR
Virginia Tech Center for Survey Research
survey items included in 2011, the lowest rated aspect among citizens was related to City parking
facility staff. However, agreement with the item "city parking facility staff are generally polite
and responsive" was down only slightly from 2007, with 66 percent of respondents agreeing in
2011 and 67 percent of respondents agreeing in 2007. A positive finding from the 2011 survey is
that the other three customer - service related items included in the survey all showed significant
increases in respondent agreement since 2007. Table 5 provides an overview of the survey
findings from the customer service items included in the survey.
Table 5
Citizen Agreement on Selected Aspects of Customer Service in the City
('Strongly Agree' and `Somewhat Agree')
Survey Item
2000
2001
2002
2003
2005
2007
2011
'City governine nt;.employees are gen erall y `
W
fi7endl` . -, courteous,' and hel ful _ ... s `:.
1 86.,8..
, 87.9 ,
85, 4 ,
Rrv86 2
88.9 � .
82 1 _
? .85t 5.
City government employees provide prompt
service
74.4
77.2
77.4
73.3
78.0
-67.9
73.3
:It is easy to contact the appopnate
,'goverriinent:office when you'°need a �
w � ;, �
t -
� �
_
articular service orl ave a° 'uestipri �
721.
' 7,0 9
70'•1 `
, 6,8 24
66 7
61 $
7.0 3
City parking facility staff are generally polite
and responsive
I NA
NA
1 79.6
1 73.3
1 75.4
1 67.0
65.7
Two new customer service items in the 2011 survey asked citizens' agreement with the
statement "excluding emergency calls, when I contact the City with a customer service request,
City staff quickly assess and acknowledge my request" to which 71 percent of citizens agreed,
and "excluding emergency calls, when I contact the City with a customer service request, City
staff quickly resolve my request," to which 80 percent agreed.
19
City of Roanoke 2011 Citizen Survey
Summary of Results
4 CSR
Virginia Tech Center for Survey Research
fI
City Government Communication with Citizens
A new series of survey items included in 2011 are related to how citizens learn about
recreation programs and park amenities in the City. The findings for these items appear in
Figure 4 below.
As was the case in the previous years' surveys, the 2011 survey instrument included an
item regarding the method of communication citizens prefer when receiving information from
the City. Even though this item has been included in the survey instrument since 2001, the
communication options have changed over time such that it is not feasible to compare the 2011
findings with findings on these items from previous survey years. Figure 5 depicts the
preferred methods of communication among citizens for receiving information from the City.
20
City of Roanoke 2011 Citizen Survey
Summary of Results
Figure 4.
How Citizens Learn About Recreation Programs and Park Amenities:
2011
100
80
60
37.3
40
22.8
26.5
20
M
13.2
5.7
M
N
16.7
10.0
1
I
0
I ,
3
O
v
Q
O
L
z
w
a
As was the case in the previous years' surveys, the 2011 survey instrument included an
item regarding the method of communication citizens prefer when receiving information from
the City. Even though this item has been included in the survey instrument since 2001, the
communication options have changed over time such that it is not feasible to compare the 2011
findings with findings on these items from previous survey years. Figure 5 depicts the
preferred methods of communication among citizens for receiving information from the City.
20
City of Roanoke 2011 Citizen Survey
Summary of Results
CSR
Virginia Tech Center for Survey Research
Figure 5. Citizens' Preferred Methods of Communication for
Receiving Information From the City in 2011 (Percentages of
Respondents Selecting Method)
Other way
Newspaper, radio news, TV news
City's TV shows /message board RVTV
City's web site
City's MyRoanoke emails
E- newsletter sent monthly by City
City News Kiosks at library
Magazine
0 10 20 30 40 50 60 70 80 90 100
A stand alone survey item asked citizens how often they view information about City
services by watching the City's Inside Roanoke television show. More than a third of citizens
(35 %) view information this way at least twice a month, with 23 percent of that group of
respondents saying they view information about City services this way at least once a month.
Slightly fewer than four in ten citizens (39 %) are aware that "the City has a centralized
customer service phone number that is 853- 2000." When asked which methods they would
choose to contact the City, 62 percent of citizens would call the specific department involved, 12
21
City of Roanoke 2011 Citizen Survey
Summary of Results
4 CSR
Virginia Tech Center for Survey Research
percent would call the City Manager's Office, 10 percent would visit, 10 percent would send a
written letter, 13 percent would send an email, one percent would send a message through
Facebook or Twitter, seven percent would submit a service request on -line through the City's
website, 42 percent would call the City's centralized customer service number, and two percent
would choose to contact the City some other way.
•
Data Storage
An SPSS dataset from which the 2011 data in this summary report were derived
accompanies this report in electronic format. All variable and value labels are provided on the
SPSS dataset. All electronic files of the survey instrument, report, tabulations and presentations
related to the data are the property of the City of Roanoke. However, the Center for Survey
Research will retain copies of all project materials for a period of at least one year. No
information from this survey will be shared by the CSR with anyone other than project team
members from the Office of the City of Roanoke Manager without the express permission of that
office.
22
City of Roanoke 2011 Citizen Survey
Summary of Results
February 7, 2012
Glenda Edwards, Executive Director
Roanoke Redevelopment and Housing Authority
2624 Salem Turnpike, N. W.
Roanoke, Virginia 24017
Dear Ms. Edwards:
JONATHAN E. CRAFT
Deputy City Clerk
CECELIA T. WEBB
Assistant Deputy City Clerk
am enclosing a certified copy of Resolution No. 39301 - 020612 approving Amendments
to the South Jefferson Redevelopment Area Guidelines, effective February 6, 2012; and
providing for the City Clerk to take certain actions.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, February 6, 2012.
Enclosure .
Sincerely,
k4j"�
-'rl • rlv�
Stephanie M. Moon, MMC
City Clerk
PC: Christopher P. Morrill, City Manager
Timothy R. Spencer, Acting City Attorney
Ann H. Shawver, Director of Finance
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
�.. _
Roanoke, Virginia 24011 -1536
Telephone: (540) 853 -2541
Fax: (540) 853 -1145
STEPHANIE M. MOON, MMC
E -mail: clerk@roanokeva.gov
City Clerk
February 7, 2012
Glenda Edwards, Executive Director
Roanoke Redevelopment and Housing Authority
2624 Salem Turnpike, N. W.
Roanoke, Virginia 24017
Dear Ms. Edwards:
JONATHAN E. CRAFT
Deputy City Clerk
CECELIA T. WEBB
Assistant Deputy City Clerk
am enclosing a certified copy of Resolution No. 39301 - 020612 approving Amendments
to the South Jefferson Redevelopment Area Guidelines, effective February 6, 2012; and
providing for the City Clerk to take certain actions.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, February 6, 2012.
Enclosure .
Sincerely,
k4j"�
-'rl • rlv�
Stephanie M. Moon, MMC
City Clerk
PC: Christopher P. Morrill, City Manager
Timothy R. Spencer, Acting City Attorney
Ann H. Shawver, Director of Finance
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 6th day of February, 2012.
No. 39301 - 020612.
A RESOLUTION approving Amendments to the South Jefferson Redevelopment Area
Guidelines; and providing for the City Clerk to take certain actions.
WHEREAS, by Resolution dated March 12, 2001, the Board of Commissioners of the
City of Roanoke Redevelopment and Housing Authority (RRHA) approved the Redevelopment
Plan for the South Jefferson Redevelopment Area (Redevelopment Plan);
WHEREAS, the Council of the City of Roanoke subsequently approved the
Redevelopment Plan by Resolution No. 35248- 031901, adopted on March 19, 2001;
WHEREAS, RRHA has since pursued the Goals and Objectives of the Redevelopment
Plan by acquiring and clearing properties in the South Jefferson Redevelopment Area and
making those properties available for redevelopment in accordance with the terms of the
Redevelopment Plan, and by pursuing other activities consistent with the Goals and Objectives
of the Redevelopment Plan;
WHEREAS, by Resolution dated May 24, 2010, the RRHA Board of Commissioners
approved Amendment No. 1 to the Redevelopment Plan for the South Jefferson Redevelopment
Area (the "Amended Redevelopment Plan");
WHEREAS, City Council subsequently approved the Amended Redevelopment Plan by
Resolution No. 38844 - 062110, adopted on June 21, 2010;
WHEREAS, RRHA has disposed of certain property in the South Jefferson
Redevelopment Area under agreements obligating the purchaser to redevelop the property in
accordance with the terms of the Redevelopment Plan and/or the Amended Redevelopment Plan,
KAtegVes- proposed amends to s jeff redev area design guidelines- 013112.doc I
and requiring that any redevelopment comply with the South Jefferson Redevelopment Area
Design Guidelines ( "Design Guidelines ");
WHEREAS, the Design Guidelines were last amended in April 2004. Since that time, the
City of Roanoke has made substantial changes to the City's zoning ordinance and has adopted
new street design guidelines. The proposed Amendments to the Design Guidelines are designed
to reflect these changes and to incorporate changes that are necessary based on experience in the
redevelopment area to date and to address development projects that may be proposed in the
future;
WHEREAS, RRHA included covenants in the deeds by which RRHA transferred
property in the South Jefferson Redevelopment Area stating that, "RRHA shall have the right to
unilaterally amend the [Design] Guidelines, so long as any such amendment is consistent with
the common scheme of development originally established by the Plan and the Guidelines ";
WHEREAS, in order to inform current owners of the proposed Amendments, RRHA
mailed on January 6, 2012, written notice of RRHA's intent to consider the proposed
Amendments to the Design Guidelines to all current owners of property in the South Jefferson
Redevelopment Area 'previously disposed of by RRHA for use in accordance with the
Redevelopment Plan and /or the Amended Redevelopment Plan. Such notice also included a
separate written notice of the time and place of City Council's meeting on February 6, 2012,
where City Council would consider such Amendments for approval;
WHEREAS, it does not appear that approval of the proposed Amendments to the Design
Guidelines will have a material adverse impact on any such owner; and
WHEREAS, by Resolution dated January 23, 2012, the Board of Commissioners of
RRHA unanimously approved the proposed Amendments to the Design Guidelines and such
K: \teg\res- proposed amends to s jeff redev area design guidelines- 013112.doe 2
Resolution provided that, if approved by City Council, such Amendments would become
effective on or after the date of such approval.
NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke as
follows:
1) That the proposed Amendments to the South Jefferson Redevelopment Area
Design Guidelines, as shown in the redlined document attached to the City
Council Agenda Report dated February 6, 2012, and which were approved by the
Board of Commissioners of the RRHA by Resolution dated January 23, 2012, are
hereby approved by the Council of the City of Roanoke.
2) That such proposed Amendments to the South Jefferson Redevelopment Area
Design Guidelines, having been approved by the Board of Commissioners of the
RRHA at its meeting on January 23, 2012, and being hereby approved by the
Council of the City of Roanoke, shall and do become effective as of February 6,
2012, the date of the adoption of this Resolution.
3) The City Clerk is hereby directed to file a copy of the Amendments to the South
Jefferson Redevelopment Area Design Guidelines with the minutes of this
meeting in the City Clerk's Office, attach a copy of this Resolution, and to send a
certified copy of this Resolution to the Executive Director of the RRHA.
v.
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ATTEST:
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City Clerk
KAtegVes- proposed amends to s jeff redev area design guidelines- 013112.doc 3
..r:,
CITY COUNCIL AGENDA REPORT
To: Honorable Mayor and Members of City Council
Meeting: February 6, 2012
Subject: Proposed Amendments to the South Jefferson Redevelopment
Area Design Guidelines
Background:
On March 12, 2001, the Board of Commissioners of the City of Roanoke
Redevelopment and Housing Authority (RRHA) approved the Redevelopment Plan
for the South Jefferson Redevelopment Area (Redevelopment Plan) which
designated the scope and extent of a Redevelopment Project. Roanoke City
Council subsequently approved the Redevelopment Plan by Resolution- No. 35248-
031901, adopted on March 19, 2001.
RRHA has since pursued the Goals and Objectives of the Redevelopment Plan by
acquiring and clearing properties in the South Jefferson Redevelopment Area and
making those properties available for redevelopment in accordance with the terms
of the Redevelopment Plan.
On May 24, 2010,. the RRHA Board of Commissioners unanimously approved
Amendment No. 1 to the Redevelopment Plan for the South Jefferson
Redevelopment Area (the "Amended Redevelopment Plan "). City Council
subsequently approved the Amended Redevelopment Plan by Resolution No.
38844-062110 adopted on June 21, 2010.
RRHA subsequently disposed of certain property in the South Jefferson
Redevelopment Area under agreements obligating the purchaser to redevelop the
property in accordance with the terms of the Redevelopment Plan and /or the
Amended Redevelopment Plan, and requiring that any redevelopment comply with
the South Jefferson Redevelopment Area Design Guidelines ( "Design Guidelines ").
The Design Guidelines were last amended in April 2004. Since that time, the City
of Roanoke has made substantial changes to the City's zoning ordinance and has
adopted new street design guidelines. The proposed amendments to the Design
Guidelines are designed to reflect these changes and to incorporate changes that
are necessary based on experience in the redevelopment area to date and to
,address development projects that may be proposed in the future.
RRHA has indicated that the covenants contained in deeds by which RRHA
transferred property in the South Jefferson Redevelopment Area state that, "RRHA
shall have the right to unilaterally amend the [Design] Guidelines, so long as any
such amendment is consistent with the common scheme of development originally
established by the Plan and the Guidelines."
Although notice may not have been required, in order to inform the current
owners, RRHA mailed on ,January 6, 2012, written notice of RRHA's intent to
consider the proposed amendments to the Design Guidelines to all current owners
of property in the South Jefferson Redevelopment Area previously disposed of by
RRHA for use in accordance with the Redevelopment -Plan and /or the Amended
Redevelopment Plan. Such notice also included a separate written notice of the
time and place of City Council's meeting on February 6, 2012, where City Council
will consider such amendments for approval. It does not appear that approval of
the proposed amendments to the Design Guidelines will have a material adverse
impact on any such owner.
At its meeting on January 23, 2012, the Board of Commissioners of RRHA
unanimously approved the proposed amendments to the Design Guidelines (copy
attached). The RRHA Board Resolution provided that, if approved by City Council,
such amendments would become effective on or after the date of such approval.
Recommended Action:
Adopt a Resolution approving the proposed amendments to the South Jefferson
Redevelopment Area Design Guidelines.
Provide that such amendments shall become effective on the date the Resolution is
adopted, which is anticipated to be February 6, 2012.
Provide for the City Clerk to file a copy of the RRHA Revised Design Guidelines
approved by the RRHA on January 23, 2012, with the minutes of the City Council
meeting, attach a copy of the Resolution adopted by City Council, and send a
certified copy of such Resolution to the Executive Director of the RRHA.
La----------
Christopher P. Morrill
City Manager
Distribution: Council Appointed Officers
R. Brian Townsend, Assistant City Manager for Community Development
Robert B. Ledger, Manager, Economic Development
Marc B. Nelson, Special Projects Coordinator
2
THIS VERSION APPROVED BY RRHA ON JANUARY 23,2012
SOUTH JEFFERSON
REDEVELOPMENT AREA
DESIGN GUIDELINES
Revised April 23, 200 January 23, 2012
TABLE OF CONTENTS
URBAN DESIGN THEMES
Jefferson Street Corridor
Campus and Institutional Area
The Crossing
AREAS OF APPLICATION
Design Guidelines Areas Map
DESIGN GUIDELINES ADMINISTRATION
Development Plan Review and Procedures
Required Site Plan Content
Maintenance
Timing of Improvements
Upkeep
BUILDINGS AND STRUCTURES
Floodplain Use
Placement of Buildings
Height Limit
Building Materials
Street -level Facades
Roofs and Roof Top Equipment
PARKING
Structured Parking
Ratio of Parking
Surface Lots Buffer
Shaded Surface Lots
Parking Lot Shade Trees
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1
IZ
7
2
16
South Jefferson Redevelopment Area Design Guidelines
SITEWORK AND DETAILS
Streets
Pedestrian Areas
Grading and Drainage
Open Space
Easements and Utilities
Loading Areas
Utility and Refuse
Storage of Materials
Signage
Fencing
Outdoor Lighting
Environmental Concerns
Enduring Condition of Property
APPENDIX: Campus and Institutional District Standards
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19
South Jefferson Redevelopment Area Design Guidelines 1
SOUTH JEFFERSON
REDEVELOPMENT AREA
DESIGN GUIDELINES
The South Jefferson Redevelopment Area Design Guidelines are meant to guide new
developments (redevelopments), making them fit with local character while raising the
quality of the built environment in the project area. The 110 acres of the South Jefferson
Redevelopment Area hold remarkable potential to increase the downtown service area and
vibrancy by substantially increasing the size and adding 40% to the square footage of the
current downtown.
The addition of this substantial redevelopment area can fulfill the design paradigm of
Jefferson Street as the main street of Roanoke, originally envisioned in the 1928 John Nolen
plan for Roanoke. Some underutilized infrastructure is already in place, and existing
neighborhoods surround the redevelopment area. Proposed buildings of the redevelopment
area hold the potential to link the neighborhoods into and through proposed development by
the placement of greenways, roads, sidewalks, and other key urban design elements.
URBAN DESIGN THEMES
The size and shape of the redevelopment area, the history
of the area, and the general patterns of contributing land
uses set a condition fostering three variations of the
guidelines for three distinct areas:
Jefferson Street Corridor
Jefferson Street is the Main Street of Roanoke. Aligned
due north- south, dividing east and west quarters of the
city, address of Roanoke's tallest buildings and anchored
on the ends by the St. Andrew's compound at the North
and Roanoke Memorial Hospital to the south, the central
artery of the city is the geographic compass and an
appropriately -named cultural icon of Roanoke.
Further redevelopment along South Jefferson
should reflect the successful patterns already begun in
the downtown -:
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Jefferson Street Relation of
Buildings to Open Space:
Main Street Character
South Jefferson Redevelopment Area Design Guidelines 2
• The street should be pedestrian- friendly, with crosswalks.
• -There should be no visual obstructions to this open street, such as pedestrian bridges.,
spanning Jefferson Street.
• - Pedestrian- scale lighting and trees should be placed on thesidewalk, buffering
pedestrians from the street.
• Buildings should be placed in zero -lot -line arrangements_,
It is crucial that facades with entrances are
located at the back of the sidewalk.
• On- street parking should be used. Restriction of parking during peak times may be
considered, similar to downtown. At less thaa pee& flows,
• Redevelopments' emphasis should be on spreading the downtown main street visual
patterns into the project area.
• Building frontages are, or appear to be, series of connected and relatively narrow buildings.
Existing building widths on Jefferson Street range from 15 feet up to 100 feet. Most are
within 25 -50 feet. Wider buildings should achieve this intent through modulation of facades
and articulation with building materials and multiple active entrances.
• Block lengths are relatively short, ranging from 200 feet to 500 feet. To achieve a
downtown pattern, block lengths should not exceed 500 feet.
• Buildings fronting on Jefferson Street must be at least 3 stories.
• The frontage of Jefferson Street should present a continuous fabric of buildings and civic
spaces which should not be interrupted by surface parking, except on the frontage adjacent
to the bridge.-
• Any parking structure frontage on Jefferson Street should have an active use other than
parking at the street level, except on the frontage adjacent to the bridge.
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South Jefferson Redevelopment Area Design Guidelines
Campus and Institutional Area
Great campuses often contain large buildings owned
by one institution. The modulated size of the
buildings, and their consistent materials and shapes
makes them identifiable in a landscape setting.
Roanoke Valley is host to several institutional
developments, which have their own patterns for
siting. The campus of Roanoke College, Hollins
University, Radford University, and the Veteran's
Administration Hospital are local examples of scenic
and historic campuses. The most urban of these
examples, Roanoke College is sited only a block from
Salem's Main Street. This condition creates an
intensely urban condition, as the patterns of the Main
Street are contrasted with the scenic qualities of the
adjacent inner- focused campus.
3
The existing patterns of the south side of Reserve " LI
Avenue are consistent with urban campus design. A
large boulevard hosts green areas with occasional Radford Campus Relation of
institutional buildings, and athletic facilities, set back Buildings to Open Space: Buildings
and landscaped. The function of the post -war reserves set back and contributing
has changed, but the pattern remains. To complete
and build on the pattern, the north side of Reserve Avenue should be treated in urban campus
format. Buildings should be set back from the boulevard, in a landscaped setting. The focus
of the institution should be toward inner quadrangles and courtyards. While the mission of
the institutions may deserve an inner- focused cloister, it should present a hospitable edge to
the boulevard.
Building materials of the campus area should be consistent with a traditional Virginia
campus, suggesting order and permanence. Visual cues from existing campus -style buildings
along Reserve Avenue should inform new buildings. Development in the campus area on the
east side of Jefferson Street may blend institutional materials and architecture with the
architectural design of "The Crossing" area as a part of a unified design so long as the
building materials and architecture are approved during the Development Plan Review and
authorized by the City of Roanoke. However, any new building which fronts directly on
Jefferson Street shall be not less than three stories in height.
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South Jefferson Redevelopment Area Design Guidelines
4
Reserve Avenue Scenes: Large buildings, including reserves, stadium, and hospital, contribute to
institutional scale. Each building is set back from the Boulevard.
The Crossiniz
Originally developed with transportation and
warehousing in -mind, a village developed at the
crossing of two railroads; the Virginian, and the Norfolk
& Western. Over a dozen transportation- oriented
structures were developed, including warehouses, a
streetcar barn, a railroad terminal, switch buildings and
two elegant bridges over the railroads. In discussions
with software developers, the soft -type and rustic space
of the old warehouses could be a resource for young
people who want loft space for flexible development.
Some warehouses could qualify for special financial
incentives, increasing their rehabilitation potential with
significant investment tax incentives.
The architecture of "The Crossing" should reflect the
warehouse qualities and the under- the - bridge ambiance
of this area. Simple square expressive brick forms
should predominate, punctuated by simple
appurtenances. Jack -arch windows, vehicular
entrances, arches and other simple brick structures
should supplement the existing resources.
5
The Crossing
Relation of Buildings to Open Space:
Buildings oriented to
Railroad Transportation
The site work of "The Crossing" area should reflect its simple counter -point to the more
refined campus and downtown
beyond. Overhead utilities, railroad -
themed lights, and other utilitarian
appurtenances of warehouses should
predominate.
{ #1483527- 3,077836- 00280 -01}
South Jefferson Redevelopment Area Design Guidelines
Under the Bridge, or "Retro" character of the Crossing Area
{ #1483527- 3,077836- 00280 -01}
South Jefferson Redevelopment Area Design Guidelines
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Plaques from the Walnut Avenue and Jefferson Street Bridges:
1920s Details inspire Crossing Details
Transportation Arteries
Intersecting Jefferson Street just north of the Campus area, Williamson Road parallels
Jefferson just one block away through the northern half of the redevelopment area. This
unique condition poses the opportunity to use Williamson Road as a traffic moving street,
leaving Jefferson as a more pedestrian- oriented main street. Although beyond the boundary
of the redevelopment, the possibility of separating the grade of Williamson at Elm Avenue
further enhances this opportunity. The downtown patterns of a Williamson Road Boulevard,
seen downtown with lights, crosswalks, medians, and sidewalks, should continue to its
southern terminus with Jefferson Street. South Williamson Road can continue the tradition of
the city's boulevards, to include Downtown Williamson, Reserve, Wells, and Gainsboro/
Second Street.
Jefferson Street serves as the main image artery of the Jefferson Corridor. Reserve Avenue
serves as the Campus edge boulevard, and Williamson Road serves as a parkway through
The Crossing.
{ #1483527- 3,077836- 00280 -01}
South Jefferson Redevelopment Area Design Guidelines 7
AREAS OF APPLICATION
The map below illustrates the areas where specific guidelines apply for redevelopment. The
bolder colors indicate the areas where guidelines apply within the redevelopment boundary. The
lighter color areas beyond the boundaries indicate areas which show similar patterns of
development for inspiration of the guidelines.
Color map of Design Guidelines Application
Central Campus is Site I — Perimeter Campus Areas are Sites IA & 1B
DESIGN GUIDELINES AREAS
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{ #1483527- 3,077836- 00280 -01}
South Jefferson Redevelopment Area Design Guidelines
DESIGN GUIDELINES ADMINISTRATION
Development Plan Review and Procedures
Potential site redevelopers should contact the Roanoke Redevelopment and Housing
Authority (RRHA), and have their designers meet with the RRHA and City Planning Staff,
prior to preparing site plans. This meeting will introduce redevelopment teams to the
guidelines, applicability of the guidelines to specific sites, and provide a background for
thorough understanding of requirements and desired conditions for site development plans. In
addition, City staff can communicate development codes and review requirements to the
redevelopment team.
A second meeting with RRHA and City Planning Staff is required at the conclusion of
schematic design, to ensure a general compliance with the guidelines prior to investing in the
level of detail required in site development plans.
For review and comment, site development plans will be submitted as shown below. Review
and comment on proposed site development plans will be provided within sixty (60) days of
submittal to the RRHA. Revised documents may be resubmitted at any time, and will be
returned with comments within thirty (30) days.
Required site development plan content:
All drawings shall be drawn at or larger than a scale of one inch. equals one hundred (100)
feet (1" = 100'). Site development plans shall include the following:
A plat of the property is to be developed, showing the dimensions and shape of
the property, required setback lines, the exact sizes, location and height of all
existing structures (including signs, fences and walls) and buildings, and of all
proposed structures (including signs, fences and walls) and buildings, or
additions or alterations to existing structures (including signs, fences and walls)
and buildings, including any additions, alterations, or expansions for which
plans have been made, but are not expected to be implemented immediately.
2. The topography of the area is to be developed, with contour intervals of two (2)
feet or less, showing existing physical features, including all existing trees of
six (6) inches or greater in caliper, and all watercourses. The floodway and
floodplain boundaries must be shown.
An architectural plan, indicating proposed elevations, building materials,
building covers and signage.
4. The location and size of all existing and proposed streets, alleys, sidewalks,
pedestrian ways, curbs and curb cuts, gutters, parking and loading areas
{ #1483527- 3,077836- 00280 -011
South Jefferson Redevelopment Area Design Guidelines
01
(indicating the number of parking spaces), open space, and outdoor storage
areas that are within the site to be developed.
5. The location of proposed utilities, and easements for these utilities, with
particular emphasis on sharing locations for easement areas with other
development initiatives.
6. The location, height, type and material of all plantings, landscaping, screening,
walls, fences, signs, outdoor lighting systems, required or otherwise.
7. The nature and manner of any and all excavations and grading proposed for the
site, including fill, compaction, and slope planting and treatment.
8. The location of all dumpsters or other outdoor trash receptacles. The location of
all towers, satellite reception dishes, and other airwave communication
equipment. The location of all exterior air handling and conditioning
equipment, such as chillers and air handlers. The location of utility boxes, and
service boxes for underground electricity.
9. The location and screening methods of all outdoor animal handling and storage
areas, and proposed methods of animal waste conveyance.
10. A tabulation of the total square footage of the property to be developed,
showing what percentage and number of square feet is proposed to be devoted
to uses, including off street parking or loading areas, open or landscaped areas
and other major uses.
11. For all developments:
• The specific use to which each building or structure will be put, the square
footage of floor area to be put to each such use, and the estimated number
of employees who will work therein, and the shifts they will work.
• The type of wastes or by- products, if any, to be generated and the proposed
method of disposal of such.
• Any other information required by the RRHA in order to determine the
impact of a particular use and its conformity with the Development and
these guidelines.
Maintenance
The redeveloper, lessee or occupant of any lot or site will be responsible for the maintenance
and clean and safe condition of the land, buildings, landscaping, exterior lighting, parking
areas and all other improvements in accordance with these guidelines. He shall also be
responsible for the prompt removal of all trash, lawn mowing, tree and plant trimmings.
{ #1483527- 3,077836 - 00280 -01}
South Jefferson Redevelopment Area Design Guidelines 10
During construction it shall be the responsibility of each land redeveloper to ensure that
public streets and construction sites are kept free of unsightly accumulations of rubbish and
scrap materials, and that construction materials, trailers, and the like are kept in a neat and
orderly manner.
In the event any redeveloper, lessee, or occupant fails to comply with any of its
responsibilities for property maintenance, then the RRHA shall have the right, privilege and
license to enter upon the premises and take any and all measures necessary to maintain the
property to meet the standards set out herein; The redeveloper shall pay for the expenses
incurred in so doing.
Timing of Guidelines Improvements
Each redeveloper, contemporaneously with the development of improvements on the site,
shall install landscaping on all unimproved areas on its site in accordance with plans
approved by the Authority, which shall include all guideline improvements on or adjacent to
the redevelopers particular site in accordance with the Redevelopment Plan that was in effect
as of the date the Redeveloper acquired such site. No changes shall be made to the approved
plans for the site or an adjacent unpaved right -of -way without the prior written approval of
the Authority or, to the extent of any landscaping within the unpaved right -of -way, the City
of Roanoke may require.
Upkeep
Each redeveloper shall keep all of such guidelines improvements in good condition and
repair and in neat and orderly appearance. He shall be responsible for all expenses relating to
the maintenance, repair or replacement of landscaping on the Owners site and on unpaved
right -of -way adjacent to such site which is not maintained by the applicable government
entity.
BUILDINGS AND STRUCTURES
Floodplain Use
Because of the floodplain condition of much of the redevelopment area, the first floor of
some buildings will need to have an other - than- habitable use. The map used for area -wide
floodplain conditions is found in the Redevelopment Plan for the South' Jefferson
Redevelopment Area (RRHA, 2001). Some redevelopment projects may capitalize on this
condition to park cars on a pad below the first occupied floor, or to raise the building pad in
accordance with the City of Roanoke floodplain regulations. Within Site 1 of the Campus
and Institutional District, all buildings shall have at grade parking below the elevated, first
occupied floor; at grade parking is not required for Site 1 A or 1 B. Creative application of
techniques to mitigate and manage potential flooding vis -a -vis the need for activity at the
street frontage will be key to successful development in the redevelopment area.
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South Jefferson Redevelopment Area Design Guidelines
11
To reduce the potential for flood damage, all Buildings in Site 1 will have at grade parking
below the first occupied floor.
Illustration of at grade parking at face of building
Placement of Buildings
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South Jefferson Redevelopment Area Design Guidelines
12
One of the most important aspects of creating a desirable physical environment is placement
of buildings in the landscape. Principal buildings will be placed strictly in accordance t
with applicable zoning standards for minimum and maximum front yards. Zero
setbacks from front lot lines are desired in most cases.
{ #1483527- 3,077836- 00280 -011
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South Jefferson Redevelopment Area Design Guidelines 14
Height Limit
Jefferson Street Corridor
The maximum height of buildings along the Jefferson Street Corridor is 120 feet weer
Are ne (LAD ) 2Q
Campus and Institutional Area
The maximum height of buildings located within Site 1 of the Campus and Institutional Area
is 140 feet ;1vith ft Floof A e i Ratio e f 3 n
The maximum height of buildings along Reserve Avenue is 90' •_.:.>. -a Flee~ ^ fe Ratio Of
10.
The Crossing
The maximum height for buildings located in The Crossing is 48120 feet with a Floor- ^ rea
ReAie o f 2
�v -vrr. c.
Building Materials
Jefferson Corridor
Each building on Jefferson Street should express
individuality. St. Andrews Church, the old Norfolk and
Western General Office Buildings, Dominion Tower, the
Patrick Henry, and Roanoke Memorial Hospital are
examples of superior individual architectural statements
along Jefferson Street. None of these buildings match,
which contributes to the character of the street as a whole.
This pattern of development is encouraged. Materials will
be solid and permanent, including stone, brick, pre -cast
concrete, glass, metals, and other materials expressive of
permanence. — Buildings should express high - quality and
efficient modern uses of materials. Tr-anspafeney is
eneeufaged A high level of transparency is essential,
particularly at ground level frontages, Reflective glass may
be considered as a secondary material. It is not allowed as
the primary material. Hardy plank siding and panels,
concrete masonry units, stucco and other materials, as
approved by RRHA, may be used for minor design
elements.
Campus and Institutional Area
Jefferson Street: Individual
Architectural Statements
In contrast with the individuality of Jefferson Street buildings, each campus building should
appear as identifiable with the whole. Acceptable materials include brick, stone, cut
limestone, decorative masonry, pre -cast and cast -in -place concrete, with wood and pre -cast
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South Jefferson Redevelopment Area Design Guidelines 15
trim. Structures should be made with reserved earth tones: buildings should take subtle cues
from existing campus style buildings on the south side of Reserve Avenue, including the
Parks and Recreation Building, National Guard Armory, City Schools Building (former
Naval Reserve) and Victory Stadium. The buildings also should be expressive of their
progress and high -tech nature. Transparency is encouraged. Reflective glass may be
considered as a secondary material. It is not allowed as the primary material. Roofs should be
of dark material, and should match adjacent buildings in the campus. Incorporation of slate -
like shingles or metal roofing is encouraged. Roofs should be expressive of tradition and not
predominately flat. The module of new buildings should be expressive with welcoming stairs
with porticoes.
The Crossing
Campus -style Architecture at Roanoke College:
Individual buildings identifiable with the whole through sizes and materials
Structures should exhibit dfwk brick and steel, large warehouse -style modulation based on
service functions. Large door openings are preferred, as well as large simple windows, with
jack - arches and arches, and dark colored roofs. Natural exposed metal may be used as
approved by RRHA.
Street -level Facades
In addition to being permitted in urban open
space areas, awnings and similar appurtenances
are permitted at the entrances to buildings. Such
a structure may be constructed of rigid or
flexible material designed to complement the
streetscape. Any such extension may extend
from the building up to one half of the width of
the sidewalk area in front of the building or eight
feet, whichever is less. If the extension extends
into the public right -of -way, an encroachment
agreement from the City of Roanoke is required.
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Simple building tradition in The Crossing:
Large structures' openings desirable for
retrofitting.
South Jefferson Redevelopment Area Design Guidelines
F
16
In no case may any facility extend beyond the curb line of a public street. A minimum
overhead clearance of eight feet from the sidewalk must be maintained.
Roofs and Roof Top Equipment
All towers, tower antennae, satellite receiving and transmitting equipment, roof - mounted
equipment, other equipment, and outside roof top storage areas on the property, and such other
items designated by the Authority, shall be screened from ground level view by means of a
screening wall of materials similar to and compatible with the materials used in the principle
building on the site. The Authority shall have full power to determine the facilities or areas that
must be screened and the screening materials and requirements for each.
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South Jefferson Redevelopment Area Design Guidelines 17
PARKING
Structured Parking
Along major streets structured parking shall be limited to five (5) parking levels above grade,
such that the finish elevation of the highest level does not exceed sixty (60) feet above grade.
When placed against the railroad as a buffer, structures can be higher, rising 10' vertically
for every 100' horizontally placed behind back of curb of Reserve Ave, Jefferson Street,
Albemarle Avenue, or Williamson Road. An additional twelve (12) feet shall be allowed for
parapets, as well as stair and elevator enclosures to serve the highest level. Structured
parking can occupy the ground floor of other buildings, to remove occupied floors from the
floodplain.
The longest dimension shall be limited to 400 feet in length. The longest dimension shall be
limited to 200 feet without building modulation, either expressed in detail, or preferably an
active component, such as stair and elevator enclosures.
Circulation shall be designed such that
ramps are located at least one bay away
from the exterior wall. The area of
openings in the exterior wall shall be a
maximum of 25 percent of the total
perimeter wall area of each tier. The
exterior facades of a garage shall be
horizontal at a ninety (90) degree angle
from the support columns.
Key pedestrian circulation elements
(stair towers, elevators) shall be located
toward public streets and shall have
interior stairs and elevators visible from
the street or public plaza area.
OR
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Garage pattern adjacent to major street
South Jefferson Redevelopment Area Design Guidelines
.�
Location and scale of surface parking
18
Similar to building placement, the ratio of parking contributes to the sense of place within each
area. The character of the redevelopment area is defined by the pattern of parking, and should
observe these guidelines:
• Surface narking should not dominate anv site. Lots should be sized to accommodate tvpical
demands rather than peaks.
• Streets should be designed to encourage on- street parking and accommodate some of the
parking demand.
• No surface parking lot shall front on Jefferson Street
• Corner lots should be avoided as sites for permanent surface parking lots.
• Locate parking at the rear or within the interior of sites.
• Where fronting on a main street, limit to 60 feet of frontage, except where a parking area is
intended to be a nonpermanent use to be later occupied by buildings.
Surface Lots Buffer
Grade level surface parking lots must be screened from the street and pedestrian areas
by shfubs and/or- evergreen tfees planted eA the most appr-epr-ieAe spaeing fer- gie speeies or- by
solid walls or permanent rail or balustrade fences not exceeding 4 feet in used
A- -A M - P- H t —A] ShfldbS E)f tfff IffWfl, V�'hjeh ffmst be a4 least 5 feet wide hewing at least a
depth of 2 feet of topsoil. The t�Te of tf ees used M-ust h- L-a eVe-P-1-4-stent With the G45, of Roanoke
T T,-1.e Fef:es4y Pk.., .,,-,.1 °a St..eets,,.,pe Design Plan, etffeatly 1.,.;,,g dep ,elep °.a
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2007; . street paf4ing
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Location and scale of surface parking
18
Similar to building placement, the ratio of parking contributes to the sense of place within each
area. The character of the redevelopment area is defined by the pattern of parking, and should
observe these guidelines:
• Surface narking should not dominate anv site. Lots should be sized to accommodate tvpical
demands rather than peaks.
• Streets should be designed to encourage on- street parking and accommodate some of the
parking demand.
• No surface parking lot shall front on Jefferson Street
• Corner lots should be avoided as sites for permanent surface parking lots.
• Locate parking at the rear or within the interior of sites.
• Where fronting on a main street, limit to 60 feet of frontage, except where a parking area is
intended to be a nonpermanent use to be later occupied by buildings.
Surface Lots Buffer
Grade level surface parking lots must be screened from the street and pedestrian areas
by shfubs and/or- evergreen tfees planted eA the most appr-epr-ieAe spaeing fer- gie speeies or- by
solid walls or permanent rail or balustrade fences not exceeding 4 feet in used
A- -A M - P- H t —A] ShfldbS E)f tfff IffWfl, V�'hjeh ffmst be a4 least 5 feet wide hewing at least a
depth of 2 feet of topsoil. The t�Te of tf ees used M-ust h- L-a eVe-P-1-4-stent With the G45, of Roanoke
T T,-1.e Fef:es4y Pk.., .,,-,.1 °a St..eets,,.,pe Design Plan, etffeatly 1.,.;,,g dep ,elep °.a
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South Jefferson Redevelopment Area Design Guidelines
M
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19
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South Jefferson Redevelopment Area Design Guidelines 20
Shaded Surface Lots
pivo= ided with tFees afetind the edge , 43, -, in- isl lids ah-e -I-et, and within a;,.,...,.n
plafAer-s i t4e let The following „ .t ,. f eaet, shaded-
Visible ffmjef ei3ef St eet Sidewalks! 7
-Nat 'Visible ffm je er-sn st ee` sidewalks
Cl10%
All par- 7 �1�
All suffaea aFkiii 5✓-1
In choosing trees to provide parking lot shade, consider both the urban conditions the trees
will need to endure, and the floodplain heavy soils of the sites in the redevelopment area.
Canopy trees are required to provide shade in surface lots.
New canopy trees of 2" and higher caliper will contribute to tea 25% shade ratio. Refer to
the City's Zoning Ordinance Table 642.1 for acceptable species and canopy calculations. Trees
may be distributed among_
Trees around border near curbs 400 sf eeeh
Trees in Islands
eaek
Trees in Diamond Planters 600 eih
The sketch below illustrates the three types of planting arrangements_
requirement.=
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South Jefferson Redevelopment Area Design Guidelines
1 #1483527- 3,077836- 00280 -01}
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21
South Jefferson Redevelopment Area Design Guidelines 22
SITEWORK AND DETAILS
Streets
All streets shall be equipped with paving, curbing, sidewalks, lighting fixtures, street name
signs, and street trees, as designated by the Authority. Such facilities shall be installed in
accordance with Street Design Guidelines speeifieafiens and design standards- adopted by the
City of Roanoke.
Pedestrian Areas
in p4lie - r4gl #s 4 way, sSidewalks will be provided by the City of Roanoke along Jefferson
Street and Reserve Avenue, in compliance with downtown and neighborhood development
standards. Handicap ramps provided at each corner will be constructed in accordance with
current City interpretation of ADA standards.
At key pedestrian crossings shown in the Illustrative Master Plan, the installation of paver
crosswalks are recommended. Intersections to receive paver crosswalks include Reserve -
Franklin, Jefferson - Reserve, Jefferson - Walnut, Jefferson - Maple, and Jefferson -
Williamson.
i +^
"w
Typical Intersection demonstrating crosswalk patterns, ramps,
downtown streetlights, and median potential for Williamson Road
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South Jefferson Redevelopment Area Design Guidelines 23
Greenways should be compliant with the Roanoke Valley Conceptual Greenways Plan and
recommended greenway design guidelines.
Specific guidelines are recommended for project areas:
Jefferson Street Corridor:
The typical sidewalk will measure rimes at least 10 feet in width, with additional
matching sidewalk added by the redeveloper depending on building setbacks. Wider plazas
of 24 feet in width shall be provided at recessed building entries. The sidewalk paving will
match the downtown palette. Major sidewalks will be light -gray concrete, with the traditional
two -brick stripe adjacent to the curb, or an approved alternative design and material.
Campus and Institutional Area
A colored concrete walkway system, or paver walkway system, is recommended throughout
the inner campus. Reserve Avenue sidewalks may include the special and matching
treatment, as long as both sides of Reserve are redeveloped simultaneously.
Dark colored concrete, bluestone, or red -brown pavers demarcate accents at entries or plazas
in special areas of the campus.
Crossing
Sidewalks are recommended to be light gray concrete, with an emphasis on minimizing the
amount of decoration.
In some contrasting private areas, more elaborately -paved courtyards are recommended.
These may use brick, bluestone, cobblestone, asphalt or other paving or industrial materials as
approved by RRHA.
Grading and Drainage
Grading on each site will take place in conformance with the approved site plan. In general,
slopes will not be permitted over 2:1 without proper structural control, or steeper than 4:1
without proper vegetative control.
Plans for all floodplain modifications, dams, lakes, ponds, retention basins and other water
features of any kind and general site drainage must conform to federal, state and local
requirements and must be submitted to appropriate agencies in advance for approval. Each
redeveloper shall control water runoff drainage from the site to prevent damage to adjacent
tracts, streets, or any other area in the property.
Open Space
In general, public open space is provided for in the public areas of the Redevelopment
Master Plan. Public plazas and greenways are encouraged to fulfill the plan. Areas
recommended for private courts, greenways, plazas, walks and gardens are shown in the
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South Jefferson Redevelopment Area Design Guidelines 24
Illustrative Master Plan. Redevelopment of these areas on parcels is expected to be included
in site plan submittals. The following types of private open space serve as general guidelines:
Jefferson Street Corridor
• Landscaped open spaces will be included in motor courts, located away from Jefferson
Street
• Open courtyards facing Jefferson Street may include walled outdoor dining, outdoor
sculpture installations or fountains and tree- canopied entry plazas.
Campus and Institutional Area
• Greenway connectors will be provided by redevelopers.
• Redevelopers will provide axial open space. Amenities will be provided on east and west
termini of Reserve Avenue. Structures such as clock towers, transparent stair towers, or
fountains may be used as accents, as shown in the Illustrative Master Plan.
• Open space areas include interior courtyards, motor courts, and shared parking lots.
• Open Space will be provided in the setback zones between Reserve Avenue and Building
Facades. This utility and berm zone will be planted with canopy and flowering trees.
The Crossing
Greenway connectors will be provided by redevelopers.
Redevelopers will provide sculptural open space amenities along the greenspace axis
connecting Williamson Road and the Roanoke River, and with each surface parking lot,
as shown in the Illustrative Master Plan.
Easements and Utilities
Easements should be specifically reserved over and through all front, side, rear, and interior
lot lines and at all corners. In as much as it is practicable, utilities and easements should be
bundled and remain in areas which are easy to serve, and away from significant landscape
development areas.
Place utilities and utility easements in back -of -house areas, such as adjacent to the numerous
railroad rights -of -way. Consider utility easements in front areas only when their future
maintenance and construction will not interfere with trees which will mature as the utilities
deteriorate.
All connections of drains and sewers with the public sewers of the City shall be made in
accordance with the provisions of Chapter 26, Sewers and Sewerage Disposal, of the Code of
the City of Roanoke (1979), as amended.
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South Jefferson Redevelopment Area Design Guidelines 25
Areas. bj t to the 1 li with 1 ieabl� er-di o R 14 n
the when r-eug:��te the fear- of a stfuetufe by wEff ef an alley or- ttfihW easement-, �--'
i- ti'°ca���uvi °cc�cv crrizrcv '°crOj3G�sc�mpr'rmi8c =vvinr -awn
> ,
by the ew9ligable ze
«4
Utility lines will be located in accordance with the applicable zoning regulations.
Loading Areas
Each site shall provide sufficient on -site loading facilities or alternative curbside facilities to
accommodate site activities, and all loading, movements, but not limited to turnarounds, shall
be made off of streets. No materials, supplies, or equipment shall be permitted to remain
outside of any structure unless screened in a manner satisfactory to the RRHA. Loading
docks, service areas and maneuvering areas shall be located on a site out of view from
primary streets and front entrances to buildings.
All loading and material handling areas shall be to the rear of the site. The RRHA may
permit a redeveloper to install or construct loading, service, and outside storage and material
handling areas where same would otherwise be prohibited if the redeveloper proposes and
installs or constructs sufficient berming, natural vegetation or compatible screening of such
area from sites and streets and right -of -way adjacent to the site upon which same are located.
Exterior areas which must be secured for safety or security reasons shall be located between
the rear exterior of the principle building and the rear boundary of the site. The location of all
fences or walls constructed on the site shall be included within the plans submitted to the
RRHA for review.
Service areas shall not be permitted to protrude above the top of the screening wall or
plantings. Access openings shall be located in such a manner so as to minimize public view
into the service area.
Utilities and Refuse
Dumpsters shall be screened from public view at ground level by use of a solid wall or solid
board fence and shall not be permitted to protrude above the top of wall or fence. In
addition, evergreen plantings may be required to supplement and soften the wall or fence.
Gates on the dumpster enclosure shall be constructed in such a manner so as to withstand the
daily abuse, wear and tear to which they are commonly subjected. All gates shall have a
steel framework attached to steel posts. The posts and framework shall be covered in such
manner so as not to be visible from public view. Chain -link fabric with slats shall not be
considered an acceptable solution. Painting of wooden parts may be required depending on
circumstances.
All transformers, ground mounted mechanical units, back flow prevention, and any such
device as deemed unsightly in appearance by the Authority shall be screened at ground level
by evergreen landscaping. These devices shall not be permitted to protrude above the
screening material.
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South Jefferson Redevelopment Area Design Guidelines
Storage of Materials
Materials shall be kept out of view from
26
and from designated lobby spaces. Materials can be screened using walls of similar or
compatible materials as the principle buildings or hedges.
Sim
Individual signs should have unified design to express a common theme, while allowing
flexibility for expression of company or area identity. Directional and informational signs
should also have a unified design and size.
Building Identification Signs
Jefferson Street Corridor
Except for areas where properties in the Jefferson Street Corridor abut properties in The
Crossing area, Aall signs pertaining to buildings on the Jefferson Street Corridor shall be
located on the buildings only and have a designated size set at a maximum of five percent
(5 %) of the front elevation if affixed to the facade. They may be illuminated.
Where properties in the Jefferson Street Corridor abut properties in The Crossing area the
signage standards for The Crossing area may be utilized, as part of a unified design if
approved by RRHA.
Examples of Jefferson Corridor signage: B
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South Jefferson Redevelopment Area Design Guidelines 27
Campus and Institutional Area
All signs pertaining to developments located
in the Campus and Institutional Area shall
be characteristic of the occupant of the
campus. These characteristics shall be
uniform throughout the area. The signs will
be monument signs, matched, with a
maximum height of ten feet and maximum
width of seven feet.
Examples of matched Campus -
style signage seen at Carilion
The Crossi Facilities
ng
All signs pertaining to buildings located in The Crossing shall maintain the historical
ambiance of the area. These signs may be expressed as a painted band on the sides of the
buildings, or a shingle hanging near the door. The painted band shall be a maximum of 5' in
height. Maximum shingle size is 15 square feet. Monument signs are considered less
desirable in this area.
Examples of Crossing signage: Pz
Large signs over buildings also have a
tradition in the Crossing. Developed in the
pre -World War II era, these signs were built
to be seen from nascent bridges in the area.
Some are successful in their use of neon, and
in their expression on roof ridge, contributing
to the architecture. Sensitive and creative
continuation of this tradition is encouraged in
The Crossing.
Directional Signs
Directional signs, limited in area to twenty -four �24) square teet
each, may be used when necessary to direct traffic to a building on the same premises. The
height of the sign shall not exceed eight (8) feet above grade. Grade at the base of the sign
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South Jefferson Redevelopment Area Design Guidelines 28
shall not exceed an average adjacent grade (30 foot perimeter) by more than one foot. The
total volume used by the sign shall not exceed 16 cubic feet. Such signs shall not contain
advertising copy or identify a tenant in the Redevelopment Area. The aggregate area of all
such signs shall not exceed 360 square feet.
Fencing
Where public uses will be within thirty feet (30') of an active rail line, a 42" high safety wall
or fence is recommended between the use and the railway hazard.
Example of Safety Fencing
Where public uses will be near an active animal use area, a safety wall or fence is
recommended between the public and the animals. Types of fencing are determined by the
requirements of the animals.
In general, fencing is discouraged in the Redevelopment Area. Except as noted herein for
public safety and for screening, use of fences on the property is permitted only where
specifically approved in writing in advance by the RRHA. Bare chain link fencing, barbed
wire fencing, and other utilitarian fences will be prohibited in the Redevelopment Area.
Outdoor Lighting
The color of the lighting shall be consistent throughout the Redevelopment Area and shall be
determined by the RRHA. On public rights -of -way, the street lighting will be consistent with
the downtown patterns of lighting, using similar- source lamps.
On development parcels, each redeveloper will be responsible for installing attractive and
efficient lighting fixtures. The illumination source should be a "white" light source as
provided by metal halide lamps.
Campus and Institutional Area
Surface parking lot standards shall not exceed 18 feet in height. All parking light fixtures
shall be black in color.
Pedestrian and walkway lighting shall be produced from a visible source; fixtures shall not
exceed 12 feet in height. Fixtures and poles shall be black in color similar to parking lot
lighting. Illumination of pedestrian and walkway areas should be consistent with lighting
levels on downtown streets.
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South Jefferson Redevelopment Area Design Guidelines 29
Jefferson Street Corridor
Illumination of pedestrian and walkway areas should be consistent with lighting levels on
downtown streets.
The Crossiniz
Pedestrian and walkway lighting shall be produced from a visible source; fixtures shall not
exceed 4-215 feet in height. Fixtures and poles shall be
W -gindustrial colors as approved by RRHA. A warehouse -style or railroad -
influence palette is desired. Illumination of pedestrian and walkway areas should be
consistent with lighting levels on downtown streets.
Palette of Lighting: (left to right) Jefferson Street fixture, Walkways fixture, Crossing "Warehouse- style"
fixture and fixture acceptable in surface parking areas
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South Jefferson Redevelopment Area Design Guidelines 30
Environmental Concerns
No redeveloper, owner, lessee, tenant, operator or other occupant of the Property or any
portion thereof shall handle, store, deposit, use, process, manufacture, dispose of or release
or allow any of its agents, employees, contractors or invitees to handle, store, deposit, use,
process, manufacture, dispose of or release any hazardous substances of any kind from, on,
in, under or in the air above any part of the property, including, but not limited to, any
surface waters or groundwater located on the property, or into public sanitary sewer systems
serving the Property without complying with all environmental laws, including but not
limited to, performing pre - treatment, obtaining permits and giving notices as required by
environmental laws, and applicable laws regarding the liabilities of such handling.
"Hazardous substances" means those substances now or hereafter included within any of the
definitions of "hazardous substances ", "hazardous waste ", "hazardous materials ",
"pollutant ", "contaminant ", or "toxic substance" under, or otherwise regulated by, any
environmental law; including, but not limited to mixtures containing listed hazardous
substances and waste generated from the treatment, storage, or disposal of hazardous
substances, asbestos, polychlorinated biphenyl's, radioactive materials, petroleum and
natural gas, liquefied natural gas and synthetic gas, and regulated heavy metals.
"Environmental laws" shall mean and include all present and future federal, state or local
laws, rules, orders, ordinances and regulations pertaining to environmental regulation, or the
use, processing, storage, disposal, generation or transportation of hazardous substances, or
any related contamination, cleanup or disclosure.
Enduring Condition of Property
The redeveloper of any parcel of land in the Redevelopment Area shall at all times keep the
premises, buildings, improvements, and appurtenances in a safe, clean, and wholesome
condition and comply in all respects with City, State, and Federal health, fire, and police
laws, rules, ordinances, codes, statutes, requirements, and regulations as well as those set
forth in the Plan Review and Procedures Section. The redeveloper or owner will remove, at
his or its own expense, any rubbish which may accumulate on such parcel of land.
The City of Roanoke will be responsible for the upkeep of public streets, sidewalks and
greenways within the property. The redeveloper shall clean and maintain all private streets
and walkways, alleys, entry roads, courts, sewers, and drains free from construction debris
and dirt prior to acceptance by the City and at such other times during construction as the
City Director of Public Works deems necessary to prevent creating a public nuisance. In
event redeveloper fails to clean and maintain said improvements within forty-eight (48)
hours after notification by the Director of Public Works, the City may proceed to have the
improvements cleaned and maintained and the redeveloper shall pay all cost incurred by the
City prior to acceptance of improvements.
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The Honorable John S. Edwards
Member, House of Senate
P. O. Box 396
Richmond, Virginia 23218
The Honorable Christopher Head
Member, House of Delegates
P.O. Box 406
Richmond, Virginia 23218
Gentlemen:
February 7, 2012
JONATHAN E. CRAFT
Deputy City Clerk
CECELIA T. WEBB
Assistant Deputy City Clerk
The Honorable Onzlee Ware
Member, House of Delegates
P. O. Box 406
Richmond, Virginia 23218
I am enclosing copy of Resolution No. 39302 - 020612 urging the General Assembly to
support Senate Bill No. 103 wherein Roanoke County is seeking authority to increase its
transient occupancy tax not to exceed 7 percent.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, February 6, 2012.
Enclosure
Sincerely,
1 . ODx.�
Stephanie M. Moon, MMC
City Clerk
pc: Debbie Jacks, Clerk, Roanoke County, P.O. Box 29800, Roanoke, Virginia
24018 -0798
Christopher P. Morrill, City Manager
Timothy R. Spencer, Acting City Attorney
Ann H. Shawver, Director of Finance
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011 -1536
Telephone: (540) 853 -2541
Fax: (540) 853 -1145
STEPHANIE M. MOON, MMC
E -mail: clerk@roanokeva.gov
City Clerk
The Honorable John S. Edwards
Member, House of Senate
P. O. Box 396
Richmond, Virginia 23218
The Honorable Christopher Head
Member, House of Delegates
P.O. Box 406
Richmond, Virginia 23218
Gentlemen:
February 7, 2012
JONATHAN E. CRAFT
Deputy City Clerk
CECELIA T. WEBB
Assistant Deputy City Clerk
The Honorable Onzlee Ware
Member, House of Delegates
P. O. Box 406
Richmond, Virginia 23218
I am enclosing copy of Resolution No. 39302 - 020612 urging the General Assembly to
support Senate Bill No. 103 wherein Roanoke County is seeking authority to increase its
transient occupancy tax not to exceed 7 percent.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, February 6, 2012.
Enclosure
Sincerely,
1 . ODx.�
Stephanie M. Moon, MMC
City Clerk
pc: Debbie Jacks, Clerk, Roanoke County, P.O. Box 29800, Roanoke, Virginia
24018 -0798
Christopher P. Morrill, City Manager
Timothy R. Spencer, Acting City Attorney
Ann H. Shawver, Director of Finance
6�u�
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 6th day of February, 2012.
No. 39302 - 020612.
A RESOLUTION urging the General Assembly to support Senate Bill No. 103 wherein
Roanoke County is seeking authority to increase its transient occupancy tax not to exceed 7 %.
BE IT RESOLVED by the Council of the City of Roanoke as follows:
1. Roanoke City Council urges the General Assembly to support SB103.
2. The City Clerk is directed to forward copies of this Resolution to the Governor and
Members of the General Assembly.
ATTEST:
City Clerk.
K: \Council Measures\Resolution in support of Senate Bill No. 103.doc
1 "
CITY COUNCIL AGENDA REPORT
To: Honorable Mayor and Members of City Council
Meeting: February 6, 2012
Subject: Resolution in Support of Roanoke County Legislative Initiative to
Support Senate Bill No. 103
Background:
Roanoke County, as a part of its Legislative Program for the 2012 session of the
Virginia General Assembly, has requested that the Code of Virginia be amended to
allow it to impose a transient occupancy tax not to exceed 7 %. Currently the
County's authority for this tax is capped at 5% by Code of Virginia. The City of
Roanoke and the City of Salem impose a 7% transient occupancy tax. If the
increase in the transient occupancy tax is approved, Roanoke County could enter
into an agreement with the Roanoke Valley Convention and Visitors Bureau
(RVCVB) to allocate the additional tax proceeds to the operations of the RVCVB.
Considerations:
The Roanoke Valley Convention & Visitors Bureau serves as the region's official
source for information on the Roanoke Valley. The RVCVB is a non - profit
destination marketing organization funded through local government jurisdictions
as well as tourism partnerships. The bureau has sought to work with each local
government jurisdiction providing financial support to appropriately fund the work
of the RVCVB. The increase in funding from Roanoke County, should the increase
in the transient occupancy tax be approved, will serve to more appropriately align
funding levels from Roanoke County to the RVCVB.
Recommended Action:
Adopt the accompanying resolution in support of Senate Bill No. 103 which will
allow Roanoke County to increase its transient occupancy tax not to exceed 7 %.
- -- -- --------------- --
Christopher P. Morrill .
City Manager
Distribution: Council Appointed Officers
Delegate Bill Cleveland, 21 SC District, Virginia House of Delegates
Delegate Onzlee Ware, 1 It' District, Virginia House of Delegates
Sherman M. Stovall, Assistant City Manager for Operations
R. Brian Townsend, Asst. City Manager for Community Development
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2012 SESSION
INTRODUCED
12103640D
SENATE BILL NO. 103 H
Offered January 11, 2012
Prefiled January 9, 2012
A BILL to amend the Code of Virginia by adding a section numbered 58.1- 3819.1, relating to transient
occupancy tax; Roanoke County.
Patron — Edwards
0
Referred to Committee on Finance t j
Be it enacted by the General Assembly of Virginia: 0
1. That the Code of Virginia is amended by adding a section numbered 58.1- 3819.1 as follows:
§ 58.1- 3819.1. Transient occupancy tax; Roanoke County. n
1. Notwithstanding any other provision of law, general or special, and in lieu of any authority to
impose a transient occupancy tax in any other provision of law, general or special, Roanoke County u
may impose a total transient occupancy tax not to exceed seven percent of the amount of the charge for v
the occupancy of any room or space occupied or for the occupancy of any overnight guest room. The
tax imposed hereunder shall not apply to rooms or spaces rented and continuously occupied by the
same individual or same group of individuals for 30 or more days.
2. The revenue generated and collected from the two percent tax rate increase shall be designated
and expended solely for advertising the Roanoke metropolitan area as an overnight tourist destination
by members of the Roanoke Valley Convention and Visitors Bureau. For purposes of this subsection,
"advertising the Roanoke metropolitan area as an overnight tourism destination" means advertising that
is intended to attract visitors from a sufficient distance so as to require an overnight stay of at least one tz
night.
0
w
LIS > Bill Tracking > SB103 > 2012 session
2012 SESSION
SB 103 Transient occupancy tax; authorizes Roanoke County to impose.
Introduced by: John S. Edwards I all patrons ... notes I add to my profiles
SUMMARY AS INTRODUCED:
Page 1 of 1
Transient occupancy tax; Roanoke County. Authorizes Roanoke County to impose a transient occupancy tax at a rate not to
exceed seven percent. Under its charter, Roanoke County currently is authorized to impose a transient occupancy tax at a rate
not to exceed five percent. The additional revenues generated shall be used solely for advertising the Roanoke metropolitan
area as an overnight tourist destination by members of the Roanoke Valley Convention and Visitors Bureau.
FULL TEXT
01/09/12 Senate: Prefiled and ordered printed; offered 01/11/12 12103640D pdf I impact statement
HISTORY
01/09/12 Senate: Prefiled and ordered printed; offered 01/11/12 12103640D
01/09/12 Senate: Referred to Committee on Finance
01/24/12 Senate: Reported from Finance (14 -Y 1 -N)
01/25/12 Senate: Constitutional reading dispensed (40 -Y 0 -N)
01/26/12 Senate: Read second time and engrossed
01/27/12 Senate: Passed by for the day
01130/12 Senate: Read third time and passed Senate (32 -Y 8 -N)
V Y
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 6th day of February, 2012:
No. 39303 - 020612.
A RESOLUTION supporting and authorizing the City's application for a Bicycle Friendly
Community award and authorizing the City Manager to execute all necessary and appropriate documents in
connection with such application.
WHEREAS, the Bicycle Friendly Community Campaign is an awards program administered by the
League of American Bicyclists that recognizes municipalities as Bicycle Friendly Communities for actively
supporting bicycling, providing safe accommodation for bicyclists, and encouraging residents to bike for
transportation and recreation;
WHEREAS, this initiative is compatible with the City's interests and goals related to multimodal
transportation, economic development and recreation;
WHEREAS the City of Roanoke was awarded a bronze level designation as a Bicycle Friendly
Community in 2010, and has progressed in providing bicycle education, encouragement, accommodations
and planning since 2010;
WHEREAS, achieving a higher level designation as a Bicycle Friendly Community will improve the
City's ability to continue to advance its bicycling programs, activities, and facilities.
THEREFORE BE IT RESOLVED by the Council of the City of Roanoke that Council supports the
designation of the City as a Bicycle Friendly Community, and that the City Manager is hereby authorized,
for and on behalf of the City, to make application for such designation and request feedback from the
League of American Bicyclists about how to make the City more bicycle friendly and to execute on behalf
of the City of Roanoke all necessary and appropriate documents in connection with such application.
ATTEST:
City Clerk.
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CITY COUNCIL AGENDA REPORT
To: Honorable Mayor and Members of City Council
Meeting: February 6, 2012
Subject: Bicycle Friendly Community Application for Silver Designation
Background:
The Bicycle Friendly Community Camp<
program administered by the League of
program include assisting communities
recognizing those communities that
accommodations for bicycling and
transportation and recreation.
ign is a national recognition awards
American Bicyclists. The goals of the
to become more bicycle friendly and
have programs to provide safe
encourage residents to bike for
In 2010, the City of Roanoke was recognized as a bronze level Bicycle Friendly
Community. The League cited Roanoke's Complete Streets Policy, Street Design
Guidelines, greenway development, volunteer Bicycle Advisory Committee, Safe
Routes to School grants and the diverse and growing number of cyclists and
interest in bicycling in Roanoke as reasons for the award.
When Roanoke was recognized, the League of American Bicyclists provided
recommendations for Roanoke to become more bicycle friendly and to improve
its rating level. The Bicycle Advisory Committee has been working with City
staff, community groups and local businesses since then to implement those
recommendations, and believes that the community has made enough progress
to apply for a silver level recognition. Highlights of this progress include:
• Continuing to implement the Complete Streets policy and expanding the
bicycle network through bike lanes, shared lane arrows, greenways and
trails. Since 2010 Roanoke has added 6.1 miles of bike lanes, 13 shared
lane arrows and 1 mile of natural trail. Another 2 miles of new Roanoke
River Greenway trail will be completed and open this spring.
• Increasing the amount of secure bicycle parking through the addition of
20 bike racks.
• Increasing bicycling education opportunities for children and adults by
League of American Bicyclist Certified League Cyclist Instructor training,
provision of cycling encouragement programs, facilities and materials,
Safe Routes to Schools programs, and showing. bike accommodations on
the Roanoke Valley Bike, Hike and Bus Map.
• Expanding public education and bicyclist /motorist safety campaigns to
promote the share the road message and the rights and responsibilities
of all users. Examples include a speaker's bureau of the Bicycle Advisory
Committee, safe cycling materials on the City's web site, development of
a driver awareness training module addressing driver and cyclist .
interactions through the City's Risk Management Department, a safe
cycling video, bicycle month announcements using VDOT message
boards and Look Out for Cyclists billboard messages.
• Participating in the pending update to the 2008 Regional Bicycle Plan.
• Expanding bicycling events, such as the Recreation Department's award
winning Mill Mountain Disco race series and Cyclocross events at Fallon
Park.
• Developing the City's first pump track at Norwich Recreation Center.
• A declining number of bicycle /vehicle accidents.
This application, which has been prepared by the City's Bicycle Advisory
Committee, a group of 12 citizens and 6 staff from the City and Regional
Commission, explains in detail the progress that the City has made in support
of bicycling, and addresses recommendations made by the League for achieving
a higher designation. The application should include a supporting resolution
adopted by City Council. There is no cost to make the application, nor will
additional costs be incurred to maintain the higher certification if it is given.
Considerations:
Being a Bicycle Friendly Community is a strong indicator of a healthy and safe
community with a high quality of life. Cycling is featured prominently on the
City of Roanoke, Roanoke County, Roanoke Regional Partnership and
Convention and Visitors Bureau websites. Benefits of designation as a Bicycle
Friendly Community include national recognition, an Awards Ceremony
presented by the League of American Bicyclists, a formal press announcement,
a community profile, and inclusion on the list of awarded cities posted on the
website of the League of American Bicyclists.
Recommended Action:
Approve the attached resolution supporting Roanoke's designation as a silver
level Bicycle Friendly Community and authorize the City Manager to execute, on
behalf of the City, all documents related to the application for such designation.
---- -- -- ----------
totopher P. Morrill
City Manager
Distribution: Council Appointed Officers
R. Brian Townsend, Assistant City Manager for Community Development
Tom N. Carr, Director of Planning Building and Development
B.T. Fitzpatrick, Planner II
2
9 CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
_ Roanoke, Virginia 24011 -1536
Telephone: (540) 853 -2541
Fax: (540) 853 -1145
STEPHANIE M. MOON, MMC E -mail: clerk@roanokeva.gov
City Clerk
Nathan Harper, Chair
Roanoke Arts Commission
1901 Warrington Road, S.W.
Roanoke, Virginia 24015
Dear Mr. Harper and Ms. Siegel:
February 7, 2012
JONATHAN E. CRAFT
Deputy City Clerk
CECELIA T. WEBB
Assistant Deputy City Clerk
Cristina Siegel, Executive Director
Clean Valley Council
541 Luck Avenue, S. W., Suite 319
Roanoke, Virginia 24016
I am enclosing copy of Resolution No. 39304 - 020612 accepting and expressing
appreciation for the donation of two pieces of art from the Clean Valley Council for the
Public Art Collection in honor of Ann Davey Masters.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, February 6, 2012.
Sincerely,
Stephanie M. Moon, MMC
City Clerk
Enclosure
PC: Christopher P. Morrill, City Manager
Timothy R. Spencer, Acting City Attorney
Ann H. Shawver, Director of Finance
Susan Jennings, Public Art Coordinator
I- <12�>
IN THE COUNCIL FOR THE CITY OF ROANOKE, VIRGINIA
The 6th day of February, 2012.
No. 39304- 020612.
A RESOLUTION accepting and expressing appreciation for the donation of two pieces of art
from the Clean Valley Council for the Public Art Collection.
WHEREAS, the Roanoke Art Commission has assisted the Clean Valley Council in choosing
art work to place in Vic Thomas Park honoring the late Ann Davey Masters;
WHEREAS, two works of art, one by Betty Branch and one by Lawrence Bechtel have been
chosen by the Arts Commission; and
WHEREAS, an additional piece by Paul Ostaseski, already in the City's collection, will also be
placed in Vic Thomas Park.
THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke as follows:
1. This Council accepts and expresses its appreciation for the donation of these two pieces
of art to the City from the Clean Valley Council for the Public Art Collection as more particularly
described in the report of the City Manager, dated February 6, 2012.
2. The City Clerk is directed to forward an attested copy of this resolution to Nathan
Harper, Chair, Roanoke Arts Commission and to Cristian Siegel, Executive Director, Clean Valley
Council.
ATTTSTTEE�`, — •' J
/ ' I
City Clerk.
K \Moic,=sWonction of art work to city for Vic Thomw Park .doc
CITY COUNCIL AGENDA REPORT
To: Honorable Mayor and Members of City Council
Meeting: February 6, 2012
Subject: Donation of Art for the Public Art Collection from the Clean Valley
Council in Honor of Ann Davey Masters
Background:
The Roanoke Arts Commission (RAC) has assisted the Clean Valley Council (CVC) on a
project proposal to place art in Vic Thomas Park to honor the late Ann Davey Masters.
Through a Request for Proposals the CVC sought sculptors to design and fabricate one
or more sculptures that celebrate the life and environmental and artistic achievements
of Ann Davey Masters. Clean Valley Council was established 30 years ago and currently
has 22 board members consisting of representatives from local governments and
businesses, as well as concerned citizens. After 17 years as Curator of the Art Museum
of Western Virginia, Ann Davey Masters became the fourth Executive Director of Clean
Valley Council and remained in that role until her death in December 2010.
A selection panel consisting of representatives from CVC, the City of Roanoke Parks and
Recreation Department, the Mt. View Neighborhood Organization and the Roanoke Arts
Commission reviewed six proposals and chose two works by Betty Branch and Lawrence
Bechtel respectively. The Arts Commission unanimously voted on January 10, 2012 to
accept the gifts of these two works to be placed in Vic Thomas Park. They also voted to
move a work which is currently in the City's collection by the late Paul Ostaseski to the
park as he was a close friend of Ms. Masters, and as such relocation would place the
work in a more visible location.
Considerations:
The works are currently valued at $6,500 for the Branch piece and $15,000 for the
Bechtel piece. Pursuant to City Code, when the value of a gift, grant, devise or bequest is
more than five thousand dollars ($5,000), acceptance shall be by ordinance or resolution
of the City Council.
Recommended Action:
Cce pt ona tion of the two art works
--- ............
topher P. Morrill
City Manager
from the Clean Valley Council.
Distribution: Council Appointed Officers
Brian Townsend, Assistant City Manager for Community. Development
Nathan Harper, Chair Roanoke Arts Commission
Susan Jennings, Arts and Culture Coordinator
Clean Valley N U cn
Two New Addtbns To
The Cuty OOf Roanoke's
pubHc Art CoDDectbn
• Purpose —The CVC wants to honor former
CVC executive director Ann Davey Masters
who was a great supporter of issues related
to the arts and the environment.
s Location —Vic Thomas Park was chosen
because this project fits it's environmental
theme.
Process
• Responses reviewed by panel with representation
from CVC, Arts Commission, Parks and Recreation
Department, Mt. View Neighborhood
• Panel recommended two selections which were
approved by the Roanoke Arts Commission
• Roanoke Arts Commission voted to move a piece in
the current collection by Paul Ostaseski to the site
•Pieces donated'by Clean Valley Council
Annie's Peace by Betty Branch of Roanoke
Calling the Powers by Lawrence Bechtel of
Blacksburg
• Work in current public art collection to be
moved
Vertical Break by Paul Ostaseski
Annie's Peace
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Executive Director Cristina Siegel
Project Chairs Laura Wasko and Sandy
Murray
Parks and Recreation Department
Steve Buschor
Donnie Underwood
Daniel Dart
0 Mf
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 6th day of February, 2012.
No. 39305 - 020612.
A RESOLUTION authorizing acceptance of a Juvenile Accountability Block Grant from the Virginia
Department of Criminal Justice Services on behalf of the City, authorizing the City to serve as the fiscal agent for
distribution of the grant proceeds, and authorizing execution of any and all necessary documents to comply with the
terms and conditions of the grant.
BE IT RESOLVED by the Council of the City of Roanoke that:
1. The Juvenile Accountability Block Grant from the Virginia Department of Criminal Justice Services,
in the amount of $38,291, to be awarded the City of Roanoke, City of Salem and the County of Roanoke, with a local
match of $4,255 required, for total funding in the amount of $42,546, with the amount of $11,910 from such grant to
be used by Total Action Against Poverty to operate Project Recovery, the amount of $13,149 of such grant to be
used to operate the Conflict Resolution Center, and the amount of $17,487 to be used to operate the City of Roanoke's
Enhanced Community Service program, as set forth in the City Manager's report dated February 6, 2012, to this
Council, is hereby ACCEPTED.
2. The City of Roanoke is hereby authorized to be the fiscal agent for distribution of the grant proceeds.
3. The City Manager, or the City Manager's designee, is hereby authorized to execute any and all
requisite documents pertaining to the City's acceptance of these grant funds, and to furnish such additional information
as may be required in connection with the City's acceptance of these grant funds. All documents shall be approved as
to form by the City Attorney.
ATTEST:
b >MJ
City Clerk
R- Juvenile Accountability Block Grant Award.2- 6- 2012.doe
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 6th day of February, 2012.
No. 39306 - 020612.
AN ORDINANCE to appropriate local match funding and funding from the
Commonwealth of Virginia Department of Criminal Justice Services for the Juvenile
Accountability Block Grant Program, amending and reordaining certain sections of the
2011 -2012 General and Grant Funds Appropriations, and dispensing with the second
reading by title of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that the following
sections of the 2011 -2012 General and Grant Funds Appropriations be, and the same are
hereby, amended and reordained to read and provide as follows:
General Fund
Appropriations
Transfer to Grant Fund 01- 250 - 9310 -9535 $ 1,749
Fees For Professional Services 01- 630 - 1270 -2010 (1,749)
Grant Fund
Appropriations
Temporary Employee Wages
35- 630 - 5100 -1004
15,641
FICA
35- 630 - 5100 -1120
1,196
Fees For Professional Services
35- 630 - 5100 -2010
25,059
Program Supplies
35- 630- 5100 -2066
650
Revenues
JABG CY12 City - State
35- 630 - 5100 -5100
38,291
JABG CY12 City - Local Match
35- 630 - 5100 -5101
1,749
JABG CY12 TAP — Local Match
35- 630 - 5100 -5102
1,191
JABG CY12 CRC - Local Match
35- 630 -5100 -5103
1,315
Pursuant to the provisions of Section 12 of the City Charter, the second reading
of this ordinance by title is hereby dispensed with.
ATTEST:
City Clerk.
a.,.�..
CITY COUNCIL AGENDA REPORT
To: Honorable Mayor and Members of City Council
Meeting: February 6, 2012
Subject: juvenile Accountability Block Grant Funding
Background:
The Department of Criminal ,Justice Services has notified the City of Roanoke,
Roanoke County and the City of Salem of an allocation. of funds under the
,Juvenile Accountability Block Grant Program (JABG). The allocation is for
$38,291 in federal funds and requires $4,255 in local matching funds for a
total award of $42,546.
Staff from the jurisdictions have met and developed program proposals for the
use of the federal and local match funding. The Conflict Resolution Center will
be awarded $13,149. The Restorative ,Justice Program will operate as a
collaborative effort between the Conflict Resolution Center and the 23 -A and
23rd Court Service Units in the Cities of Roanoke and Salem and Roanoke
County. TAP - Project Recovery will help adjudicated youth avoid the negative
risks and unproductive lifestyles that often correlate with dropping out of
school through use of $11,910. The City's Enhanced Community Service
program received funds totaling $17,487 and will provide services for youth
who are adjudicated delinquent by order of a court for a variety of code
enumerated offenses.
Match funding of $1,749 for the Enhanced Community Services project is
available in account 630- 1270 -2010, Human Services Support. Total Action
Against Poverty will provide a local match of $1,191 and the Conflict Resolution
Center will provide. a local match of $1,315. The City of Roanoke will serve as
the fiscal agent for the funds.
Recommended Actions:
Authorize the City Manager to accept the $42,546 ,JABG grant, and authorize
the City to serve as fiscal agent for distribution of the grant proceeds and to
execute the grant agreement and other documents from the Department of
Criminal -justice Services as may be necessary to accept such funds; all such
documents to be approved as to form by the City Attorney.
Adopt the accompanying budget ordinance to establish a revenue estimate in
the amount of $42,546 (for the federal funding and local match to be provided
by entities other than Roanoke) and to appropriate funding in the same amount
to an expenditure account to be established in the Grant Fund by the Director
of Finance. Transfer the City's local match of $1,749 from Human Services
Support account (01- 630 - 1270 -2010) to the Grant Fund.
Christopher P. Morrill
City Manager
Distribution: Council Appointed Officers
Brian Townsend, Assistant City Manager for Community Development
.Jane Conlin, Director of Human /Social Services
2
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COMMONWEALTH of VIRGINIA
Garth L. wheeler Department of Criminal Justice Services
Director
December 27, 2011
Mr. Christopher P. Morrill
City Manager
City of Roanoke
215 Church Ave., SW
Roanoke, VA 24011
RE: Juvenile Accountability Block Grant — Award No. 12- N3221JB10
Dear Mr. Morrill:
1100 Bank Street
Richmond, Virginia 23219
(804) 786 -4000
TOO (804) 386 -8732
The Department of Criminal Justice Services (DCJS) is pleased to inform you that grant number 12 -N3221 JB 10
for the above - referenced grant program has been awarded in the amount of $38,291 in federal funds and $4,255
in matching funds for a total award of $42,546.
Enclosed you will find the following documents:
1. Statement of Grant Award /Acceptance
2. Statement of Grant Award Special Conditions
3. Post Award Instructions and Reporting Requirements
4. Checklist of Required JABG Documentation
To confirm your acceptance of the special conditions and amount of this award, please complete and sign the
enclosed forms. Please review the instructions prior to completing the enclosed forms. Forms can be mailed to
the attention of:
Demian Futterman, Program Administration Specialist II
Office of Grants Management
Department of Criminal Justice Services
1100 Bank Street
Richmond, Virginia 23219
This award requires and reflects a matching funds contribution. Localities receiving grants are required to
provide a 10% cash match in the amount specified under Local Cash Match. Federal funds may not exceed 90%
of the total cost of the program. Please note that the percentage allowed for administration costs can not exceed
S% of the total grant award.
The purpose of Juvenile Accountability Block Grant Program (JABG) program is to support state agencies and
units of local government in their efforts to strengthen their juvenile justice system. The goal of the JABG
program is to reduce juvenile offending through accountability-based programs focused on both the offender
and the juvenile justice system. Accountability means that each offender is assured of facing individualized
Criminal Justice Service Board • Committee on Training • Advisory Committee on Juvenile Justice
Advisory Committee to Court Appointed Special Advocate and Children's Justice Act Programs
Private Security Services Advisory Board • Criminal Justice Information Systems Committee
www.dcjs.virginia.gov
consequences through which he or she is made aware of and held responsible for the loss, damage, or injury
perpetrated on the victim. Accountability involves a new set of expectations and demands for the juvenile
justice system such as increasing capacity to develop youth competence, efficiently tracking juveniles through
the system, and providing enhanced options for restorative sanctions.
Though not required, localities are encouraged to prepare a plan based on an analysis of their juvenile justice
system needs. This analysis should determine:
I. 'fhe most effective use of the funding within 17 JABG Program Purpose Areas;
2. Flow to achieve the greatest impact on reducing juvenile delinquency;
3. How to improve the juvenile justice system; and
4. How to increase accountability for juvenile offenders.
The 17 JABG Program Purpose Areas are listed on the enclosed Statement of Grant Award/Acceptance, As
stated in the Special Conditions accompanying this award, prior to expending funds, a grantee must submit all
required documentation as listed on the accompanying checklist. On the JABG Allocation Plan, each grantee
must document the allocations to the selected JABG Purpose Area(s), prior to receiving any funds.
Please refer to and read the enclosed Post Award Instructions and Reporting Requirements carefully as they
contain details on processing financial and progress reports, as well as requesting awarded funds. These grant
funds will be disbursed quarterly on a reimbursement basis only. Funds will only be disbursed once DCJS
receives documentation of compliance with the award conditions. Requests for Funds must be submitted online
through the DCJS Grants Management Information System (GMIS). Access to GMIS can be found online at:
httg: / /www.dc ' s. virginia. gov/ grantsadministration /�Jmis /index.cfm ?menuLevel =3.
DCJS appreciates your interest in this grant program and will be happy to assist to help assure your success. If
you have any questions, please contact Demian Futterman by telephone at 804/786 -0092, or by email at
demian.futterman(a,dcjs.vir ii�gov. Please also visit our web site at www.dcjs.vir ig nia.go_v for additional
information on DCJS.
Sincerely,
i�
Garth L. Wheeler
Enclosures
cc: Ms. Carol Tuning, Human Services Coordinator
Ms. Ann Shawver, Director of Finance
Mr. Demian Futterman, DCJS Monitor
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 6th day of February, 2012.
No. 39307 - 020612.
A RESOLUTION accepting the Rescue Squad Assistance Fund (RSAF) grant made to
the City by the Virginia Department of Health, Office of Emergency Medical Services, and
authorizing execution of any required documentation on behalf of the City.
BE IT RESOLVED by the Council of the City of Roanoke as follows:
1. The City of Roanoke does hereby accept the Rescue Squad Assistance Fund
(RSAF) grant made to the City by the Virginia Department of Health, Office of Emergency
Medical Services, in the amount of $69,936, with a local match of $69,936, making a total
funding of $139,872, to be used to purchase an ambulance, as more particularly described in the
report of the City Manager to Council, dated February 6, 2012.
2. The City Manager is hereby authorized to execute and file, on behalf of the City,
any necessary documents to accept the grant, in a form approved by the City Attorney.
3. The City Manager is further directed to furnish such additional information as
may be required in connection with the City's acceptance of this grant.
R- Rescue Squad Assistance Fund Grant.purchase ambulance.2- 6- 2012.doc
ATTEST:
A4 I • lMJ
City Clerk.
I
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 6th day of February, 2012.
No. 39308- 020612.
AN ORDINANCE to appropriate funding from the Commonwealth of Virginia
for the Rescue Squad Assistance Fund (RSAF) Grant, amending and reordaining
certain sections of the 2011 -2012 Grant Fund Appropriations, and dispensing with the
second reading by title of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that the following
sections of the 2011 -2012 Grant Fund Appropriations be, and the same are hereby,
amended and reordained to read and provide as follows:
Appropriations
Vehicular Equipment
Revenues
RSAF Ambulance FY12 - State
RSAF Ambulance FY12 - Local
35- 520 - 3707 -9010 139,872
35- 520 - 3707 -3707 69,936
35- 520 - 3707 -3708 69,936
Pursuant to the provisions of Section 12 of the City Charter, the second reading
of this ordinance by title is hereby dispensed with.
0
AT EST: ly-tj
City Clerk.
CITY COUNCIL AGENDA REPORT
GlRG1N�p'
To: Honorable Mayor and Members of City Council
Meeting: February 6, 2012
Subject: Rescue Squad Assistance Fund (RSAF) Grant Acceptance
Background:
The Virginia Department of Health, Office of Emergency Medical Services
administers a Rescue Squad Assistance Fund (RSAF) grant program that is
awarded twice annually. Roanoke Fire -EMS applied for this grant in 2011 in
order to facilitate the replacement of an existing ambulance.
On ,January 1, 2012, the State Office of Emergency Medical Services awarded
Roanoke Fire -EMS a grant of $69,936 towards the purchase of this item. The
grant requires a local match of $69,936. Match funding for this grant is
available in account 35-300-9700-5415 (Local Grant Match).
Considerations:
City Council action is needed to formally accept and appropriate these funds,
and authorize the Director of Finance to establish revenue estimates and
appropriations to purchase the equipment and supplies in accordance with
provisions of this grant.
Recommended Action:
Accept the grant as described above and authorize the City Manager to execute
any required grant agreements or documents, such to be approved as to form
by the City Attorney.
Adopt the accompanying resolution accepting this grant.
Adopt the accompanying budget ordinance to establish revenue estimates for
State RSAF funding of $69,936 in account 35- 520 - 3707 -3707 and local match
funding of $69,936 in account 35- 520 - 3707 -3708 and to appropriate the total
amount of $139,872 in account 35- 520 - 3707 -9010. Transfer funding in the
amount of $69,936 from account 35- 300 - 9700 -5415 to provide the local match
funding.
- -- -- --------------- --
Christopher P. Morrill
City Manager
Distribution: Council Appointed Officers
C�
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 6th day of February, 2012.
No. 39309 - 020612.
A RESOLUTION authorizing acceptance of the 2012 V -STOP Grant made to the City of
Roanoke by the Virginia Department of Criminal Justice Services (DCJS), and authorizing execution
of any required documentation on behalf of the City.
BE IT RESOLVED by the Council of the City of Roanoke as follows:
The City Manager is hereby authorized on behalf of the City to accept from the
Virginia Department of Criminal Justice Services (DCJS), the 2012 V -STOP Grant in the amount of
$28,193, with a required local match of $9,398 and an additional local match of $7,038, making total
funding of $44,629, to employ the Police Department's full -time non -sworn Domestic Violence
Specialist, as more particularly described in the report of the City Manager to Council, dated
February 6, 2012.
2. The City Manager is hereby authorized to execute and file, on behalf of the City, any
documents setting forth the conditions of the grant in a form approved by the City Attorney.
3. The City Manager is further directed to furnish such additional information as may be
required in connection with the acceptance of the foregoing grant.
RNSTOP GRANT.2- 6- 2012.doc
ATTEST:
City Clerk.
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 6th day of February, 2012.
No. 39310 - 020612.
AN ORDINANCE to appropriate funding from the Commonwealth of Virginia for
the Police Department Domestic Violence Program Grant ( VSTOP), amending and
reordaining certain sections of the 2011 -2012 Grant Fund Appropriations, and dispensing
with the second reading by title of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that the following
sections of the 2011 -2012 Grant Fund Appropriations be, and the same are hereby,
amended and reordained to read and provide as follows:
Appropriations
Regular Employee Salary
ICMA Retirement
FICA
Medical Insurance
Dental Insurance
Life Insurance
Disability Insurance
Revenues.
VSTOP Grant CY2012 - State
VSTOP Grant CY2012 - Local
35- 640 - 3314 -1002 $ 33,236
35- 640 - 3314 -1115
2,991
35- 640 - 3314 -1120
2,543
35- 640 - 3314 -1125
5,166
35- 640 - 3314 -1126
315
35- 640 - 3314 -1130
266
35- 640 - 3314 -1131
112
35- 640 - 3314 -3314 28,193
35- 640 - 3314 -3315 16,436
Pursuant to the provisions of Section 12 of the City Charter, the second reading
of this ordinance by title is hereby dispensed with.
ATTEST:
City Clerk.
ti � fig,
hC\
ITY COUNCIL AGENDA REPORT
Gf�G 1la'�P
To: Honorable Mayor and Members of City Council
Meeting: February 6, 2012
Subject: 2012 V -STOP Grant
Background:
The Department of Criminal .Justice Services of the Commonwealth of Virginia
has awarded the Roanoke Police Department $28,193 in grant funding as part
of the Violence Against Women Act (V- STOP). The Roanoke Police Department
will use the award to fund its existing Domestic Violence Specialist position.
The 2012 V -STOP grant award, like previous V -STOP grant awards, requires a
match of $9,398.
Unfortunately, the 2012 V -STOP grant was 1 5% less than the 2011 grant award.
To maintain current salary and benefit levels for the position, the City of
Roanoke will be required to provide an additional $7,038 to the 2012 V -STOP
grant for a total local match of $16,436.
The Domestic Violence Specialist is an essential employee who is tasked with
providing services to the victims of domestic violence. The Domestic Violence
Specialist investigates domestic violence offenses, ensures that victims receive
support services throughout their case, prepares cases for prosecution and
directs Police Department resources towards apprehending the most dangerous
offenders.
Recommended Action:
Accept the 2012 V -STOP Grant described above and authorize the City Manager
to execute the grant agreement and any related documents; all such documents
to be approved as to form by the City Attorney.
Adopt the accompanying budget ordinance to establish a revenue estimate in
the Grant fund for State grant funds of $28,193, transfer funding in the amount
of $16,436 from account 35- 300 - 9700 -5415 to provide the local match
funding, and ppropriate total funding of $44,629 for salary and benefits to an
acX6'N to (*established by the Director of Finance in the Grant Fund.
- - -----------------------
ristopher P. Morrill
City Manager
Distribution: Council Appointed Officers
R. Brian Townsend, Assistant City Manager for Community Development
Christopher C. Perkins, Chief of Police
Amelia C. Merchant, Director of Management and Budget
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 6th day of February, 2012.
No. 39311 - 020612.
A RESOLUTION authorizing acceptance of the Virginia Sexual and Domestic Violence
Victim Fund (VSDVVF) Grant made to the City of Roanoke by the Virginia Department of Criminal
Justice Services (DCJS), and authorizing execution of any required documentation on behalf of the
City.
BE IT RESOLVED by the Council of the City of Roanoke as follows:
1. The City Manager is hereby authorized on behalf of the City to accept from the
Virginia Department of Criminal Justice Services (DCJS) the Virginia Sexual and Domestic Violence
Victim Fund (VSDVVF) Grant in the amount of $31,588, with a required local match of $17,001,
making total funding of $48,589, to continue the employment of the Police Department's Sexual
Violence and Hispanic Outreach Specialist, as more particularly described in the report of the City
Manager to Council, dated February 6, 2012.
2. The City Manager is hereby authorized to execute and file, on behalf of the City, any
documents setting forth the conditions of the grant in a form approved by the City Attorney.
3. The City Manager is further directed to furnish such additional information as maybe
required in connection with the acceptance of the foregoing grant.
R- police dept sexual violence coordinator grant.2- 6- 2012.doc
ATTEST:
ity Clerk.
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 6th day of February, 2012.
No. 39312 - 020612.
AN ORDINANCE to appropriate funding from the Commonwealth of Virginia
for the Virginia Sexual and Domestic Violence Victim Fund Grant, amending and
reordaining certain sections of the 2011 -2012 Grant Fund Appropriations, and
dispensing with the second reading by title of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that the following
sections of the 2011 -2012 Grant Fund Appropriations be, and the same are hereby,
amended and reordained to read and provide as follows:
Appropriations
Regular Employee Wages
City Retirement
FICA
Medical Insurance
Dental Insurance
Life Insurance
Disability Insurance
Revenues
Domestic Violence Victim CY2012 - State
Domestic Violence Victim CY2012 - Local
35 =640- 3357 -1004
35- 640 - 3357 -1105
35- 640 - 3357 -1120
35- 640 - 3357 -1125
35- 640 - 3357 -1126
35- 640 - 3357 -1130
35- 640 - 3357 -1131
35- 640 - 3357 -3357
35- 640 - 3357 -3358
O
34,320
5,773
2,625
5,166
315
275
115
31,588
17,001
Pursuant to the provisions of Section 12 of the City Charter, the second reading
of this ordinance by title is hereby dispensed with.
ATTEST:
City C erk.
� e
CITY COUNCIL AGENDA REPORT
To: Honorable Mayor and Members of City Council
Meeting: February 6, 2012
Subject: 2012 Virginia Domestic Violence Victim Fund Grant
Background:
The Department of Criminal justice Services of the Commonwealth of Virginia has
awarded the Roanoke Police Department $31,588 in grant funding as part of the Virginia
Domestic Violence Victim Fund. The Roanoke Police Department will use the award to
fund its existing Sexual Violence Specialist position. The Sexual Violence Specialist was
previously funded by a combination of grants and most recently through an overmatch
of grant funds in the absence of alternative grant funding sources.
Unfortunately, the 2012 Virginia Domestic Violence Victim Fund grant is not sufficient to
fully cover the salary and benefits of a full time position. To maintain the position as a
full time employee at current salary and benefit levels, the City of Roanoke will be
required to provide an additional $17,001 to the 2012 Virginia Domestic Violence Victim
Fund grant.
The Sexual Violence Specialist is an essential employee who provides services to the
victims of sexual assault. The Sexual Violence Specialist investigates sexual violence
offenses, ensures that victims receive support services throughout their case, and
prepares cases for prosecution. Beyond the services that the employee provides in their
grant funded capacity, they also serve as the Hispanic Outreach Coordinator for the
Roanoke Police Department. As the Hispanic Outreach Coordinator they coordinate
community events, assist in criminal investigations, and work to improve community
relations.
Recommended Action:
Accept the 2012 Virginia Domestic Violence Victim Fund grant described above and
authorize the City Manager to execute the grant agreement and any related documents;
all such documents to be approved as to form by the City Attorney.
Adopt the accompanying budget ordinance to establish a revenue estimate in the Grant
fund for State grant funds of $31,588, transfer funding in the amount of $17,001 from
account 35- 300 - 9700 -5415 to provide local match funding, and appropriate total
funding of $48,589 for salary and benefits to an account to be established by the
Dire oFfAae in the Grant Fund.
- -- -- ---------
Christopher P. Morrill
City Manager
Distribution: Council Appointed Officers
R. Brian Townsend, Assistant City Manager for Community Development
Christopher C. Perkins, Chief of Police
Amelia C. Merchant, Director of Management and Budget
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 6th day of February, 2012.
No. 39313 - 020612.
AN ORDINANCE to transfer funding from General Fund Contingency to fund
the Registrar's office (Electoral Board) for the November general election, March
Presidential Primary and May Mayoral and Council elections and amending and
reordaining certain sections of the 2011 -2012 General Fund Appropriations, and
dispensing with the second reading by title of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that the following
sections of the 2011 -2012 General Fund Appropriations be, and the same are hereby,
amended and reordained to read and provide as follows:
Appropriations
Overtime Wages — Electoral Board
Temporary Employee Wages — Electoral Board
Fees for Professional Services — Electoral Board
Advertising — Electoral Board
Telephone - Cellular — Electoral Board
Administrative Supplies — Electoral Board
Expendable Equipment — Electoral Board
Local Mileage — Electoral Board
Parking Ticket Validations — Electoral Board
Project Supplies — Electoral Board
Contingency
01- 260- 1310 -1003 $ 10,308
01- 260- 1310 -1004
120,996
01- 260- 1310 -2010
39,029
01- 260- 1310 -2015
3,231
01- 260 =1310 -2021
2,657
01- 260- 1310 -2030
5,832
01- 260- 1310 -2035
5,815
01- 260- 1310 -2046
1,120
01- 260- 1310 -2820
1,267
01- 260- 1310 -3005
2,599
01- 300 - 9410 -2199
(192,854)
Pursuant to the provisions of Section 12 of the City Charter, the second reading
of this ordinance by title is hereby dispensed with.
ATTEST:
City Clerk.
�f
rn COUNCIL CITY AGENDA REPORT
To: Honorable Mayor and Members of City Council
Meeting: February 6, 2012
Subject: Transfer of Funds for Election Expenses
Background:
The number of elections held each fiscal year varies. The budgetary practice for the
City of Roanoke has been to budget for one election each fiscal year and provide
additional funding as needed. To date for FY 2012, two elections have been held -
the August State Senate Primary and the November general election. The budgeted
funding level was sufficient for the August primary election. Additional elections to
be held include the March Presidential Primary, May Mayoral and Council election.
There is also the possibility of a U. S. Senate and U.S. House of Representatives
primary in ,June.
Considerations:
In addition to the expenses for the subsequent elections, the Registrar's Office has
experienced several major unexpected expenses. Some expenses relate to failed
computers used to develop ballots that had to be replaced. Other expenses related
to the processing of returned, undeliverable voter registration cards mailed by the
State Board of Elections due to the redistricting process. This required research and
the generation of new cards to be mailed out which resulted in extensive overtime
and temporary wage expenses as well as postage. This expense is not being
reimbursed by the State.
It is likely that the State will reimburse localities for expenses incurred as a result
of the March 611 Presidential primary election. At this time, there is no estimate of
the amount that may be reimbursed to the City of Roanoke.
Recommended Action:
Adopt the attached budget ordinance transferring funding in the amount of
$192,854 from Contingency to accounts as established by the Director of Finance
in the General Fund for the unexpected expenditures in the Registrar's budget.
cChrist�op vewr-p�-morrill ------
City Manager
Distribution: Council Appointed Officers
Lavern Shepherd, Registrar
R. Brian Townsend, Assistant City Manager for Community Development
Sherman M. Stovall, Assistant City Manager for Operations
Amelia C. Merchant, Director of Management and Budget
`,iaF 1200 1,t.0
ANN H. SHAWVER, CPA
Director of Finance
February 6, 2012
CITY OF ROANOKE
DEPARTMENT OF FINANCE
215 Church Avenue, SW, Suite 461
PO Box 1220
Roanoke, Virginia 24011 -1220
Telephone: (540) 853 -2821
Fax: (540) 853 -6142
Dear Mayor Bowers and Members of City Council:
Subject: December Financial Report - City of Roanoke
JOHN W. BINGHAM, CPA
Assistant Director of Finance
ANDREA F. TRENT
Assistant Director of Finance
The following financial report provides commentary on the City's financial results for the
six months ended December 31.
December Performance Summary
Year -to -date revenues in FYI through December decreased 3.1% or $3.1 million from last
year as presented in the accompanying financial statement. This compares unfavorably to
a budgeted increase of 0.3% when comparing the FYI adopted budget against the FYI 1 .
final results. This performance differential was partially due to the timing of a payment in
Local Aid to the Commonwealth and Health Services reimbursements, as described in more
detail in this report. We believe the City is on track to achieve the 0.3% projected growth
once these timing issues are reversed and once significant taxes such as Personal Property,
BPOL and Bank Stock are collected in March through May. It should be noted that
anticipated growth from adopted budget FYI 1 to adopted budget FYI is 2.1 %, but since
the City outperformed its FYI 1 adopted budget, the expected actual to actual growth of
0.3% is much smaller. Significant year -to -year variances are explained in further detail in
this report.
The expenditures in FYI 2 have increased 6.2% from the prior year as of December. The
expenditure budget for FYI is 1.0% or $2.5 million higher than FYI 1 actual, therefore
performance through December reflects a negative variance. The current year expenditures
in excess of budgeted expectation primarily relate to the areas of Public Safety, Public
Works and Health and Welfare. Increases in Police and Fire personnel and overtime, street
paving costs and a contract for services for Health and Welfare with the Virginia
Department of Health in the current year were the main drivers. Much of the 6.2%
expenditure year- over -year increase compared to the budgeted increase of 1.0% is related
to the timing of expenditures with the exception of Police and Fire personnel costs. The
City continues to manage to budget and will make the necessary expenditure adjustments
to cover these personnel costs. The City will meet its overall expenditure budget for FYI 2.
Expenditure variances are described in further detail in the expenditure section of the
narrative.
Honorable Mayor and Members of Council
February 6, 2012
Page 2
Revenues:
Commentaries on significant revenue variances are discussed as follows:
General PropeM Taxes decreased by 1.0% or $399,000. Personal Property taxes decline
by $485,000 through December FYI 2. An increase in exonerations over the prior year
was the main driver of the Personal Property Tax reduction. Personal Property taxes are
primarily collected in May and ,June and are anticipated to achieve budget. Real Estate
Tax revenues for FYI are stable as expected.
Local Tax revenues increased by 2.4% or $557,000 compared to the same period in FYI 1.
Sales tax revenues year to date (reflective of retail sales through October) increased by
2.5 %. Performance in this tax is declining slightly each month of this fiscal year. This
trend is expected to continue and relates to the way some sales tax corrections in early
months of FYI 1 impact the year -to -date tally in FYI 2. The closure of the Franklin Road
Walmart also has a negative impact on current year sales tax. FYI Sales Tax growth is
currently estimated at 1% for the year. Transient Occupancy and the Food and Beverage
taxes performed well with growth of 5.2% and 6.6 %, respectively, as a result of improved
travel into the City and citizens and visitors continuing to dine out. Cigarette taxes, up
by 5.1% or $60,000, also contributed to the increase. Partially offsetting the increase was
a 7.2% reduction in the Telecommunications Tax caused by a reduction of household
telephone land lines.
Fines and Forfeitures revenues decreased by 24.4% or $189,100 as compared to FYI 1 as
shown in the accompanying financial statement. Effective FYI 2, Parking Ticket revenues,
including the collection fee, were moved to the Parking Fund. Adjusting for this change,
revenues in this category decreased 5.7% or $35,600.
Revenue from the Use of Money and Property declined by 58.3% compared to the same
period in FYI 1, due to the loss in rental income from the Commonwealth Building which
is now privately owned. Adjusting for this $115,000 change, revenues decreased 12.6%
as a result of lower interest earnings.
Intergovernmental revenues decreased by 11.5% or $3.0 million as compared to
December FYI 1 due primarily to the timing of a payment made to the Commonwealth
and Social Services reimbursements. The payment to the Commonwealth was a result of
ongoing reduced funding to localities and was recorded as a revenue reduction due to the
City's decision to maintain control of the determination of which revenues/ programs
were to be decreased. The Local Aid to Commonwealth payment was made in January in
FYI 1 versus December in FYI 2. Decreases in revenues for Social Services, primarily
related to Foster Care and the CSA State Pool Allocation, were due to the timing of
reimbursements from the State.
Internal Services revenues increased 38.2% or $330,000 as compared to the same period
in FYI 1, due to timing of the semi - annual transfer from the Risk Management Fund to the
General Fund for Occupational Health. This transfer was made in January in FY1 1
compared to December in FYI 2.
Honorable Mayor and Members of Council
February 6, 2012
Page 3
Miscellaneous Revenues declined 49.2% or $195,000 as a result of a decrease in tax sale
proceeds and in payment in lieu of tax by non - profit organizations granted exemption
from the real estate tax. The process and timeline from sale to the receipt of proceeds
varies significantly based on the final approvals by the court of the sales terms. FYI 1 had
a surplus payment due to tax sales from prior years which were not expected in FYI 2.
Expenditures:
The fiscal year 2012 General Fund expenditure budget totals $260.0 million and includes
funding of approximately $1.4 million to cover contracts and purchase orders made
during fiscal year 2011 but not paid by the end of that year. The current expenditure
budget is 1.0% higher than FYI 1 actual. General Fund expenditures and encumbrances
through December were $135.4 million. Compared to the prior year, expenditures
increased 6.2% or approximately $7.9 million. Significant categorical variances are
discussed as follows:
Public Works increased 11.4% or $1.4 million primarily related to an increase in Street
Paving costs. Paving expenditures increased $595,000 compared FYI 1 due to an
increase in the number street miles to be paved in FYI 2. Also contributing to the
variance were increases in Building Maintenance and Streets and Traffic. Building
Maintenance increased due to expenditures related to the Municipal Building and
expenditures related to a new flooring system in the pedestrian walkway downtown.
Streets and Traffic increased due to higher expenditures for concrete, sidewalks and curb
maintenance. The FYI 2 increases in expenditures compared to FYI 1 were budgeted to
support the City's goal of increasing funding to maintain infrastructure.
Health and Welfare increased 11.8% or $2.0 million through December due primarily to
the timing of a service contract with the Virginia Department of Health. In FYI 1, this
contract was recorded in February compared to November in FYI 2. Also contributing to
the increase were higher internal service billings from the Department of Technology
(DOT) and an increase in subsidized adoption payments.
Transfers to Debt Service Fund decreased by 13.0% or $1.6 million compared to FYI 1.
This variance was due to a change in the handling of school debt under the new school
funding policy which resulted in a $3.1 million decrease. The school debt transfer
decrease was offset by an increase in the school funding transfer. The total reduction in
the debt service transfer was partially offset by payments of $1.5 million which began
FYI for 2010C, 2010D and 2010E series bonds which were issued in August 2010.
Transfers to School Fund increased by 12.4% or $4.2 million. Effective with FYI 2, the
School funding formula changed. The funding under the formula is higher, but the
School Board now pays debt service to the City using funds provided through the formula.
This change in funding for debt service did not, in- and -of- itself, increase overall funding
available to schools. However, Roanoke Schools will receive more net funding from the
City in FYI as a result of local tax growth. This was an increase of approximately 2 %.
Honorable Mayor and Members of Council
February 6, 2012
Page 4
Nondepartmental expenditures decreased 17.7% or $647,000. This decrease was
primarily related to a transfer to the Capital Projects Fund in FYI 1 of $425,000 for the
Aviation Drive and Towne Square Project. Additional funding for this project was required
to address storm drain issues as well as land acquisition. Additionally, there was a
reduction in transfers to the Capital Projects and Grant Funds which can fluctuate from
year to year based on capital and grant activity requiring a local match. Partially
offsetting these decreases was an increase in transfers to the Greater Roanoke Transit
Company (GRTC). The GRTC transfer increased 40.6% when compared to FYI 1. City
Council approved a higher GRTC subsidy in FYI 2, resulting from higher fuel and medical
insurance costs, in order to continue peak hours of service. One -half of the FYI
budgeted subsidy has been provided as of this reporting period.
Civic Facilities Fund
In December, the Civic Center held 26 events with 22,444 attendees. This was 6 events
more and 14,219 attendees more than in December 2010. December 2011 results were
4 events and 6,579 attendees more than budgeted. Event highlights for December
included a sold -out performance by Vice Gill and Amy Grant, successful concerts by Lady
Antebellum and Jim Brickman, and a successful show by comedian Jeff Dunham. For
FYI year -to -date, there have been 117 events with 77,345 attendees. This was an
increase of 0.9% or 1 more event, but a decrease of 18.3% or 17,329 less attendees for
the same period in FYI 1. The programming at the Civic Center covers a wide variety of
entertainment events which causes comparisons between years to vary significantly.
The FYI year -to -date Operating Loss for the Civic Center-was $1,073,000, an
improvement of 4.9% or $55,000, from FYI 1. Revenues declined by $200,000, but
expenses declined by $255,000. The year -to -date Change in Net Assets for FYI was a
decrease of $323,000, compared to an FYI 1 decrease of $444,000, an improvement of
27.2% or $1 21 ,000.
January programming includes a Rascal Flatts concert, the annual Home and Garden
Show, and the ever popular Monster (Truck) Jam. The winter season programming line -up
is viewed as strong and should keep the Civic Center on track financially for the year.
Parking Fund
The City's Parking Fund operates seven garages and five surface lots with a total FYI
budget of just under $3.2 million. While each facility generates varying levels of income
or loss, the Parking Fund as a whole meets all cash flow needs, including debt service,
without a General Fund subsidy and generates sufficient working capital to fund facility
improvements and repairs.
The December FYI year -to -date operating revenues increased 17.9% or $253,000
compared to FYI 1. Facility revenues increased about 3.5% or $50,000, with the
Honorable Mayor and Members of Council
February 6, 2012
Page 5
remaining revenue increase due to the inclusion of $203,000 in on- street parking ticket
fines and fees. In previous fiscal years, these revenues were reported in the General
Fund. A revitalized Market Garage accounted for $52,000 of facility revenue increase,
while the net of the other facilities amounted to a $2,000 revenue decrease. Market
Garage has a strong demand for short term parking and a waiting list for long term
spaces. Gainsboro Garage and Higher Education Center Lot continue to benefit from the
temporary relocation of Poff Building offices and residential parking demand. The Tower
Garage revenue decline continues, due to the decline in the occupancy rate at the Wells
Fargo Tower. Center in the Square Garage continues to experience declines from the
ongoing building renovation.
On the expense side, spending levels for FYI are up 29.2 %, or $149,000, compared to
FYI 1. This is due to $56,000 of on- street parking administrative expense which was
reported in the General Fund in prior years. Also, in FYI 1, Lancor was one month in
arrears receiving payment for their management fees. In FYI 2, they are current. These
two items account for approximately $126,000 of the additional FYI operating expense.
The remaining $23,000 is the result of increased Risk Management assessment and
increased maintenance expense (up $27,000), partially offset by reduced utility expenses
from FY 1 1 to FY 12 .
The Parking Fund's net assets increased $112,000 or 68% because of the inclusion of the
on- street parking program. Had the program expenses and revenues for on- street
parking been removed, the change in net assets would have declined by $35,000 or
21.5 %.
City of Roanoke Pension Plan
The Pension Trust Fund experienced an investment loss of 4.0% for the fiscal year -to -date
through December 2011, which reflects losses in the international equity, domestic
equity, and convertible bond categories of investments. Investment performance for this
period fell below the Policy Portfolio benchmark performance loss of 2.3 %, due to
underperformance in the domestic equity and convertible bond investment allocations.
Performance within asset allocations continues to be impacted in the short term by
market volatility. In the longer term, results compare favorably to the benchmarks. For
the six month period ending December 31, 2011, Plan Net Assets decreased $23.6
million. This was a result of $5.7 million in employer contributions offset by $14.5
million in net investment loss and $14.9 million in benefit payments and Plan
administrative expenses. Benefits Paid to Participants increased 2.2% due to higher
retirement allowances having been earned by more recent retirees, while Administrative
expenses declined due to the timing of expenditures.
Honorable Mayor and Members of Council
February 6, 2012
Page 6
Closing
In closing, the economy appears to be moderately expanding although global markets
continue to be viewed with caution. Unemployment continues at a heightened rate
despite Federal, State and City unemployment rate declines over the last several months.
The Federal Reserve continues its policy to hold interest rates at all -time lows and
predicts this to continue through 2012.
Locally, City taxes remain stable thus far in FYI 2. Sales tax shows continued growth, and
the City continues to benefit from consumer spending on dining through the meals tax.
The current month financial results indicate revenues were performing as expected when
adjusted for timing compared with last year at this point. Expenditures, when adjusted
for timing, are also expected to remain within budget.
Please contact me with any questions you have on these financial statements.
Sincerely,
Ann H. Shawver
Director of Finance
Attachments
Christopher P. Morrill, City Manager
Timothy R. Spencer, Acting City Attorney
Drew Harmon, Municipal Auditor
Stephanie M. Moon, City Clerk
Sherman M. Stovall, Assistant City Manager
R. Brian Townsend, Assistant City Manager
Amelia C. Merchant, Director of Management and Budget
Deborah j. Moses, Parking Facilities Manager
Robyn L. Schon, General Manager, Global Spectrum
Rita D. Bishop, Superintendent, Roanoke City Public Schools
Curtis Baker, Deputy Superintendent of Operations,
Roanoke City Public Schools
City of Roanoke, Virginia
Report of City Manager Transfers
Six Months Ended December 31, 2011
(Unaudited) .
Transfer
Number Date Explanation
From
To Amount
CMT 11 -00078
07/07/11
Correct Temporary Wages
Fire Support
Building Inspections
$ 25,836
CMT11 -00153
10/21/11
Budget Allocation
General Fund Contingency
Billings & Collections
25,000
CMT 11 -00088
07/22/11
HVAC Piping Reconfiguration at
Capital Fund Contingency
Civic Center HVAC
25,000
CMT11 -00160
12/02/.11
the Civic Center
General Fund Contingency
City Attorney
50,000
CMT 11 -00131
09/15/11
Allocate Mini - Grants & Donated
General Fund Contingency
Police Services; Animal
18,100
CMT11 -00161
12/12/11
Funds to Expenditure Accounts
Capital Project Contingency
Control
50,000
CMT 11 -00141
09/27/11
Purchase of Tables and Chairs;
General Fund Contingency
City Council
10,085
Fees to Lee Hartman for
CMT11 -00167
12/20/11
Enhancements to Council
General Fund Contingency
City Council
13,933
Chambers
CMT11 -00146
09/29/11
Close Completed Capital
Updated Plaza A &E;
Capital Fund Contingency
49,590
Project Accounts
Updating Zoning Ordinance;
CMT11 -00146
09/29/11
Close Completed Capital
Housing Pattern Book; Market
Capital Fund Contingency
21,995
Project Accounts
Rate Mortgage Assistance
CMT11 -00153 10/21/11 Third Party Audit, EMS Training, General Fund Contingency Environmental Management 28,633
Notes:
Under City Code section 2 -121, the City Manager has authority to make transfers up to $75,000 between departments from
July through March and in any amount from April to June. The City Manager has the authority to make unlimited transfers
within departments. The scope of this report is limited to interdepartment transfers that are $10,000 or greater.
1
and Software
CMT11 -00153
10/21/11
Tax Sale Advertising Expenses
General Fund Contingency
Billings & Collections
25,000
CMT11 -00153
10/21/11
Citizen Survey
General Fund Contingency
Management & Budget
20,472
CMT11 -00160
12/02/.11
Legislative Liaison Contract
General Fund Contingency
City Attorney
50,000
Execution
CMT11 -00161
12/12/11
GIS Website Upgrade
Capital Project Contingency
GIS Study
50,000
CMT11 -00167
12/20/11
City Works X(PO) Event, VML
General Fund Contingency
Memberships & Affiliations
30,000
Legislative Fees
CMT11 -00167
12/20/11
Strategic Planning Workshop,
General Fund Contingency
City Council
13,933
Furniture for Council Chambers
CMT11 -00171
12/28/11
Civic Center Coliseum Roof
Capital Project Contingency
Civic Center Rigging Study
29,922
Truss System Analysis for
Stage Rigging Load
Notes:
Under City Code section 2 -121, the City Manager has authority to make transfers up to $75,000 between departments from
July through March and in any amount from April to June. The City Manager has the authority to make unlimited transfers
within departments. The scope of this report is limited to interdepartment transfers that are $10,000 or greater.
1
City of Roanoke, Virginia
Report of City Manager Contingency
Six Months Ended December 31, 2011
(Unaudited)
Transfer
Number
Date
Explanation
To
Amount
Balance of Contingency at July 1, 2011
$ 1,175,627
Contingency Transfers:
CMT11 -00079
07/11/11
Lease Expense on Copier Formerly
Juvenile & Domestic Court Clerk
(2,625)
Used by Crisis Intervention
CMT11 -00079
07/11/11
Indigent Burial Expenses
Human Services Support
(5,000)
CMT11 -00141
09/27/11
Enhancements to Council Chambers
City Council
(10,085)
to Facilitate Council Briefings;
Purchase of Tables and Chairs for
Council Chambers
CMT11 -00153
10/21/11
Third Party Audit, EMS Training, and
Environmental Management
(28,633)
Software
CMT11 -00153
10/21/11
Tax Sale Advertising Expenses
Billings & Collections
(25,000)
CMT11 -00153
10/21/11
Citizen Survey
Management & Budget
(20,472)
CMT11 -00160
12/02/11
Legislative Liaison Contract
City Attorney
(50,000)
Execution
CMT11 -00167
12/20/11
City Works X(PO), VML Legislative
Memberships & Affiliations
(30,000)
Fees
CMT11 -00167
12/20/11
Strategic Planning Workshop,
City Council
(13,933)
Furniture for Council Chambers
CMT11 -00167
12/20/11
Public Works Service Center
Environmental Management
(6,049)
Environmental Management System
Kick Off
Available Contingency at December 31, 2011
$ 983,830
2
Revenue Source
General Property Taxes
Other Local Taxes
Permits, Fees and Licenses
Fines and Forfeitures
Revenue from Use of Money and Property
Intergovernmental
Charges for Services
Internal Services
Transfers From Other Funds
Miscellaneous Revenue
Total
Expenditures
General Government
Judicial Administration
Public Safety
Public Works
Health and Welfare
Parks, Recreation and Cultural
Community Development
Transfer to Debt Service Fund
Transfer to School Fund
Nondepartmental
Total
CITY OF ROANOKE, VIRGINIA
GENERALFUND
FOR THE SIX MONTHS ENDED DECEMBER 31, 2011
STATEMENT OF REVENUE
(UNAUDITED)
Current
Revenue
Revenue
Budget
Budget
Variance
$ 103,575,000
$ (62,001,966)
74,365,000
(50,933,805)
1,057,000
(623,525)
1,171,000
(583,870)
172,000
(80,583)
67,722,000
(44,300,233)
7,345,000
(3,727,480)
2,731,000
(1,538,609)
559,000
(357,841)
$ 258,697,000
$ (164,147,912)
Actual
July 1 - December 31
2011-2012
$ 41,573,034
23,431,195
433,475
587,130
91,417
23,421,767
3,617,520
1,192, 391
201 159
$ 94,549,088
Actual
Percent of
July 1 - December 31
Budget
2010-2011
Received
$ 41,971,987
40.1%
22,874,276
31.5%
489,143
41.0%
776,186
50.1%
219,199
53.1%
26,468,718
34.6%
3,537,449
49.3%
862,501
43.7%
10,565
0.0%
396,307
36.0%
$ 97,606,331
36.5%
STATEMENT OF EXPENDITURES AND ENCUMBRANCES
(UNAUDITED)
Current
Percent of
Expenditure
Unencumbered
Budget
Balance
$ 12,973,789
$ 6,300,492
7,914,970
4,187,280
58,260,825
26,208,012
24,976,938
11,529,597
40,821,350
21,541,993
9,206,215
4,204,706
5,942,679
2,884,749
14,191,207
3,477,218
76,770,914
38,364,598
8,872,760
5,857,705_
$ 259,931,647 $ 124,556,350
Actual
July 1 - December 31
2011-2012
$ 6,673,297
3,727,690
32, 052, 813
13,447,341
19,279,357
5,001,509
3,057,930
10,713,989
38,406,316
3,01 055
$ 135,375,297
3
Actual
Percent of
July 1 - December 31
Budget
2010-2011
Obligated
$ 6,505,521
51.4%
3,461,019
47.1%
30,151,661
55.0%
12,073,315
53.8%
17,248,540
47.2%
5,039,556
54.3%
2,839,290
51.5%
12,311,310
75.5%
34,182, 731
50.0%
3,662,420
34.0%
$ 127,475,363
52.1%
FYI vs FYI
Variance
(1.0 %)
2.4%
(11.4 %)
(24.4 %)
(58.3 %)
(11.5 %)
2.3%
38.2%
(100.0 %)
(49.2 %)
(3.1%)
FYI vs FYI
Variance
2.6%
7.7%
6.3%
11.4%
11.8%
(0.8 %)
7.7%
(13.0 %)
12.4%
(17.7 %)
6.2%
CITY OF ROANOKE, VIRGINIA
CIVIC FACILITIES FUND
COMPARATIVE STATEMENT OF REVENUES AND EXPENSES
FOR THE SIX MONTHS ENDED DECEMBER 31, 2011
(UNAUDITED)
Operatina Revenues
Rentals
Event Expenses
Advertising
Admissions Tax
Facility Surcharge/Ticket Rebate
Commissions
Ancillary
Miscellaneous
Total Operating Revenues
Operatina Expenses
Personal Services
Operating Expenses
Management Fees
Depreciation
Total Operating Expenses
Operating Loss
Nonoperatina Revenues /(Expenses)
Investment Income
Interest Expense
Net Nonoperating Expenses
Loss Before Transfers and Contributions
Transfers and Contributions
Transfer from Capital Projects Fund
Transfer from General Fund
Transfer to Debt Service Fund
Net Transfers and Contributions
Change in Net Assets
FY 2012
FY 2011
$ 1,519,584
$ 1,318,096
619,166
1,017,990
85,976
70,807
169,504
198,138
185,318
168,583
1,624
16,849
37,287
42,603
70,740
56,310
2,689,199
2,889,376
633,663
634,172
2,481,872
2,758,925
177,000
166,422
469,230
457,278
3,761,765
4,016,797
(1,072,566)
(1,127,421)
rd
28,162
27,376
(292, 542)
(290,458)
(264,380)
(263,082)
(1,336,946)
(1,390,503)
25,000 -
988,550 988,550
- (42,025)
1,013,550 946,525
$ (323,396) $ (443,978)
CITY OF ROANOKE, VIRGINIA
PARKING FUND
COMPARATIVE STATEMENT OF REVENUES AND EXPENSES
FOR THE SIX MONTHS ENDED DECEMBER 31, 2011
(UNAUDITED)
Nonoperating Revenues /(Expenses)
Investment Income
Interest Expense
Net Nonoperating Expenses
Change in Net Assets
24,639
(355,408)
(330,769)
$ 276,304
24,744
(353,913)
(329,169)
$ 164,697
(1) On Street Parking activities transferred from the General Fund to the Parking Fund effective
July 1, 2011. Activities include revenue collection thru 12/31 and enforcement expenses thru 9/30/11.
(2) In FY12, Lancor management fees are current but were one month in arrears in FY11.
5
FY 2012
FY 2011
Operating Revenues
Market Garage
$ 258,316
$ 206,556
Elmwood Park Garage
280,235
273,871
Center in the Square Garage
144,505
153,667
Church Avenue Garage
322,765
335,217
Tower Garage
176,073
197,284
Gainsboro Garage
86,454
56,477
Campbell Garage
29,973
20,219
Williamson Lot
47,306
46,074
Higher Ed Center Lot
27,233
20,489
Market Lot
10,079
12,158
Elmwood Lot
37,767
40,772
Warehouse Row Lot
16,145
15,954
West Church/YMCA Lots
10,946
13,135
Off Street Parking Violations (All Locations)
18,497
24,122
On Street Parking Violations (1)
202,902
-
Total Operating Revenues
1,669,196
1,415,995
Operating Expenses
Operating Expenses (2)
656,971
508,363
Depreciation
411,306
413,766
Total Operating Expenses
1,068,277
922,129
Operating Income
600,919
493,866
Nonoperating Revenues /(Expenses)
Investment Income
Interest Expense
Net Nonoperating Expenses
Change in Net Assets
24,639
(355,408)
(330,769)
$ 276,304
24,744
(353,913)
(329,169)
$ 164,697
(1) On Street Parking activities transferred from the General Fund to the Parking Fund effective
July 1, 2011. Activities include revenue collection thru 12/31 and enforcement expenses thru 9/30/11.
(2) In FY12, Lancor management fees are current but were one month in arrears in FY11.
5
CITY OF ROANOKE, VIRGINIA
CITY TREASURER'S OFFICE
GENERAL STATEMENT OF ACCOUNTABILITY
FOR THE MONTH ENDED DECEMBER 31, 2011
TO THE DIRECTOR OF FINANCE:
GENERAL STATEMENT OF ACCOUNTABILITY OF THE CITY TREASURER OF THE CITY OF ROANOKE, VIRGINIA
FOR THE FUNDS OF SAID CITY FOR THE MONTH ENDED DECEMBER 31, 2011.
BALANCE AT BALANCE AT BALANCE AT
NOV 30, 2011 RECEIPTS DISBURSEMENTS DEC 31, 2011 DEC 31, 2010
CONSOLIDATED FUNDS $53,291,929.32 $18,285,356.00 $27,815,001.93 $43,762,283.39 $57,391,443.63
CERTIFICATE
I HEREBY CERTIFY THAT THE FOREGOING IS A TRUE STATEMENT
OF MY ACCOUNTABILITY
TO THE CITY OF ROANOKE, VIRGINIA, FOR THE FUNDS OF THE VARIOUS
ACCOUNTS THEREOF
FOR THE MONTH ENDING DECEMBER 31, 2011. THAT SAID FOREGOING:
CASH
CASH IN HAND
CASH IN WELLS FARGO BANK
$49,288.60
CASH IN HOMETOWN BANK
2,091,732.80
CASH IN VALLEY BANK
100.00
INVESTMENTS:
2,938.75
LOCAL GOVERNMENT INVESTMENT POOL
SMITH BARNEY GOVERNMENT MONEY MARKET FUND
9,247,679.93
.
CERTIFICATES OF DEPOSIT
4,282,261.78
U. S. AGENCIES
19,021,620.12
VIRGINIA AIM PROGRAM (U. S. SECURITIES)
6,000,000.00
VIRGINIA SNAP PROGRAM (U. S. SECURITIES)
92,819.83
TOTAL
2,973,841.58
$43,762,283.39
JANUARY 17, 2012
4LYN ERS, REASURER
0
CITY OF ROANOKE PENSION PLAN
STATEMENT OF CHANGES IN PLAN NET ASSETS
FOR THE SIX MONTHS ENDED DECEMBER 31, 2011
(UNAUDITED)
Additions:
Employer Contributions
Investment Income
Net Appreciation /(Depreciation) in Fair Value of Investments
Interest and Dividend Income
Total Investment Gain /(Loss)
Less Investment Expense
Net Investment Gain /(Loss)
Total Additions /(Deductions)
Deductions
Benefits Paid to Participants
Administrative Expenses
Total Deductions
Net Increase /(Decrease)
Net Assets Held in Trust for Pension Benefits:
Fund Balance July 1
Fund Balance December 31
7
FY 2012 FY 2011
$ 5,667,960 $ 4,310,251
(17,835,844)
46,693,159
3,610,427
4,069,464
(14,225,417)
50,762,623
229,566
179,873
(14,454,983)
50,582,750
$ (8,787,023)
$ 54,893,001
$ 14,561,613 $ 14,252,931
296,966 299,222
14, 858, 579 14, 552,153
(23,645,602) 40,340,848
330,416,109 280,476,609
$ 306,770,507 $ 320,817,457
CITY OF ROANOKE PENSION PLAN
STATEMENT OF PLAN NET ASSETS
DECEMBER 31, 2011
(UNAUDITED)
Assets
Cash
Investments, at Fair Value
Accounts Receivable
Due from Other Funds
Total Assets
Liabilities and Net Assets
Liabilities:
Due to Other Funds
Accounts Payable
Total Liabilities
Net Assets Held in Trust For Pension Benefits
FY 2012 FY 2011
$ 1,373,488 $ - (�)
308,126,433 323,862,453
- 16,230
790 477
$ 309,500,711 $ 323,879,160
$ 2,722,148 $ 3,060,451
8,056 1,252
2,730,204 3,061,703
$ 306,770,507 $ 320,817,457
(1) A negative cash balance of $390,667 for FY 2011 is included in Due to Other Funds. Cash
balances fluctuate based on the timing of transfers from Investments and is not reflective of a change in
cash availability.
E:3
7.b.1.
City of Roanoke
Financial Report
Six Months Ended
December 31, 2011
FY12 General Fund Overview
• FY12 adopted budget 0.3% over FY11 actual.
• Revenues YTD decreased 3.1 % in FY12 compared to FY11 primarily in the
area of Social Services and Local Aid to the Commonwealth. These
reductions are related to timing.
• Other Local taxes increased 2.4% led by the Food & Beverage and Sales
taxes.
• Expenditures are budgeted at 1 % over FY11 actual
• Expenditures YTD increased 6.2% compared to FY11 in the areas of Public
Safety (Police and Fire personnel costs), Public Works (street paving costs)
and Health and Welfare (health services contract). The majority of these
increases are related to timing with the exception of Police and Fire
personnel costs.
• With use of contingencies to cover exceptional costs and careful
management of expenses, expenditures are expected to remain within
budget for the year.
2
Ifl
•°- 4
2
,X
Sales Tax Growth
FY12 Revenue Estimate $18.5 M
5 Months Ended 11/30
■ Prior YTD Actual ❑ YTD Budget ❑ YTD Actual
Sales tax revenues year to date increased 1.8% with performance
declining slightly each month during FY12. Walmart relocation continues
to have a negative impact. FY12 Sales Tax growth is currently estimated
at 1 % for the year
3
Meals Tax Leads Local Tax Growth
FY12 Revenue Estimate $16.5 M
8
6
N
0 4
2
0
5 months Ended 11/30
■ Prior YTD
Ej YTD
Budget
YTD
Actual
Revenue increased 6.6% year- over -year and is 3.3% higher
than FY 12 budget. General economic improvement and
increased delinquent collections related to payment
arrangements continue to contribute to the variance.
El
Lodging Tax Exceeding
Budget and Prior Year
Transient Occupancy Tax Revenue Estimate $2.9 M
K
= 1.5
0
� 1
0.5
6 months Ended 12131
® Prior YTD
El YTD Budget'
X YTD Actual
Lodging tax revenue increased 5.2% compared to FY11
and improved 2.7% compared to budget as a result of
improved travel activity.
5
Cigarette Tax Significantly Improve
Cigarette Tax Revenue Estimate $2.393 M
1.5
1.25
1
•° 0.75
0.5
0.25
0
6 Mo Ended 12131
® Prior YTD
❑YTD Budget
X YTD Actual
Cigarette tax revenue has increased 5.1% since FY11 and is
1.3% over budget. FY12 trend is partially reversing negative
performance of FY11. 6
Funding From the Commonwealth
26% of Budget
Budgeted revenues up $1.3 M or 2% from FY11
Non -
categorical
Shared
Social
Services
Other
Categorical
$ 67,000 $ 1,355,000 ($1,289,000)' (95.1%)
31411,000 3,366,000 45,000 1.3%
0.8%
39.5%
10, 547, 000
12,848, 000
( 2,301,000)
(17.9 %)
32.9%
973971000
878997000
4987000
5.6%
49.2%
• Non - Categorical decrease related to payment of Aid to the
Commonwealth of $1.5M. The Aid payment for FY11 was made in
January versus December in FY12. The $1.5M payment was the
City's share of the $60 million in cuts to localities.
• Social Services decrease related to to timing of reimbursements
t
z
h
Other Local Revenues
All Other Revenues Comprise 5% Budget
433,00011 $
Fines & 5871000
forfeitures
Interest & .I
rental
Charges for
services
it
Perm its $
4897000 ($ 56, 000) . (11.4%);' 41.0%
776,000 ( 189, 000) (24.4 %) 50.1%
91, 000 I 219, 000 128; 000 �: 58.3 /o
( ) ( °) 53.1
3,618,000 3,537,000 801000 2.3% 49.3%
j Internal 1,192,000
�j services - - - - -`' - - - -- -- - - -- '� -
Miscellaneous 2011000
863,000 330,000 ii 38.2% 43.7%
407,000 ( 206, 000) (50.6 %) 36.0%
• Fines and Forfeitures decreased $153K due to the transfer of parking enforcement to the Parking
Fund
• Interest and Rental decreased $115K due to sale of Commonwealth Building 8
• Miscellaneous decline related to decreased tax sales proceeds and payments in lieu of tax by non-
profit oraanizations aranted exemption from real estate tax
Personnel (Salary /Benefit) Laps
Performing Ahead of Target
$50
il, - i
_ $30
0
$20
$10
$0
Target Actual
Fiscal Year savings currently projected at $1,000,000
9
$600,000
$500,000
$400,000
$300,000
$200,000
$100,000
$0
Public Safety Overtime
and Fire /EMS Part-Time
Above Target
Target Actual
Expenses $71,332 above target
Year -to -Date Fire /EMS Power Unit expenses: $49,685
10
$1,250
$1,000
Workers' Compensation
Expenses Above Target
Target Actual
Expenses $259,900 above target
I 1
$750
M
0
$500
o
$250
H
$0
Workers' Compensation
Expenses Above Target
Target Actual
Expenses $259,900 above target
I 1
Comprehensive Services Act
N $3.0
o$2.0
2$1.0
Expenses Below Target
FY 2011 Actual FY 2012 Actual Target
December year -to -date expenses are $79,300 below
target.
Year -to -date target = $3,940,171 12
Residential Juvenile Detention
Expenses Below Target
$800
y $600
$400
cn $200
�
$0
H
Target Actual
Expenses $225,320 below target
13
Solid Waste Tipping Fees
$1,200
N $900
c $600
vi $300
0 $0
H
Below Target
Target - Actual
Expenses $95,832 below target
14
Motor Fuel Expenses
y $1,000
v $750
H $500
o $250
C $0
Below Target
Target Actual
Expenses $57,400 below target
15
0
Civic Facilities Fund
Comparative Statement of Revenues and Expenses
For the Six Months Ending December 31, 2011
(Unaudited)
117 events FY12 YTD which is an increase of 6 events over one year ago
December 2011 had 4 events and 6,579 attendees more than budgeted
December events included concerts by Vince Gill and Amy Grant, Lady
Antebellum and Jim Brickman and a comedic show by Jeff Dunham
Lower operating expenses offset by lower operating revenues contributed to an
operating loss Improvement of 27% or $121,000
16
FY 2012
FY 2011
Variance
Total Operating Revenues
$ 2,689,199
$ 2,889,376
(7 %)
Total Operating Expenses
3,761,765
4,016,797
6%
Operating Loss
(1,072,566)
(1,127,421)
5%
Net Nonoperating Expenses
(264,380)
(263,082)
(0 %)
Loss Before Transfers and Contributions
(1,336,946)
(1,390,503)
4%
Net Transfers and Contributions
1,013,550
946,525
(7 %)
Change in Net Assets
$ (323,396)
$ (443,978)
27%
117 events FY12 YTD which is an increase of 6 events over one year ago
December 2011 had 4 events and 6,579 attendees more than budgeted
December events included concerts by Vince Gill and Amy Grant, Lady
Antebellum and Jim Brickman and a comedic show by Jeff Dunham
Lower operating expenses offset by lower operating revenues contributed to an
operating loss Improvement of 27% or $121,000
16
Parking Fund
Comparative Statement of Revenues and Expenses
For the Six Months Ending December 31, 2011
(Unaudited)
Total Operating Revenues
Total Operating Expenses
Operating Income
Net Nonoperating Expenses
Change in Net Assets
FY 2012 FY 2011 Variance
$ 1,669,196 $ 1,415,995 18%
1,068,277 922,129 (16 %)
600,919 493,866 22%
(330,769) (329,169)
$ 276,304 $ 164,697
0%
68%
• Operating Revenues increased $203 K due to transfer of parking enforcement to
Parking Fund in FY12
• Parking Fund operating expenses increased $146 K and includes parking
enforcement costs previously charged to the General Fund
• In FY12, Lancor management fees were current but were one months in arrears
in FY11
• Adjusting for these items, expenses increased slightly year to year
17
Pension Plan Trust
Performance Period
Roanoke
Pension Plan
Policy
Fiscal YTD
(4.0 %)
(2.3 %)
One Year
1.3%
2.7%
Three Years
12.3%
11.1%
Five Years
2.3%
1.6%
400
350
300
250
200
150
100
Market Value Assets
(Millions)
® Low (2/28/09)
■ 6/30/08
❑ 6/30/09
❑■ 6/30/10
06/30/11
011/30/11
■ 12/31 /11
0 High (10/31/07)
Asset Allocation 12/31/11
■ US Equities
O Cash Equiv
* Real Estate
El Balanced
o Convertibles
■ International Equities
® US Fixed Income
❑ International Emerging Equities
Pension Plan assumed rate of return is
7.75%
10.
9.
8.
7.
6.
5.
4.
3.
Unemployment Trends
Roanoke VA us
*
May 11
0
Jun 11
■
Jul 11
■
Aug 11
■ Sep 11
R Oct 11
❑ Nov 11
Roanoke Metropolitan Statistical Area (MSA) unemployment has
declined 1.4% since 2009 compared to 1.1 % in the U.S. and
0.7% in the Commonwealth
19
City Performance Stable Through
December
• Revenues expected to meet budget as the
year progresses and significant taxes are
collected during the spring
• Local taxes continue to show positive growth
• Expenditures are expected to remain within
budget for the year but are currently
outpacing budget YTD due to timing and
increased public safety personnel costs.
• Positive signs of economic expansion and
moderate unemployment improvement
20
February 7, 2012
Susan M. Smith, RN, BSN, MBA, CMTE
Program Director, Carilion Clinic Life -Guard
431 McClanahan Street
Roanoke, Virginia 24014
Dear Ms. Smith:
JONATHAN E. CRAFT
Deputy City Clerk
CECELIA T. WEBB
Assistant Deputy City Clerk
I am enclosing copy of Resolution No. 39314 - 020612 noting continued support for
Carilion Clinic's operation of air medical services.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, February 6, 2012.
Sincerely,
Stephanie M. Moon, MMC
City Clerk
Enclosure
pc: Christopher P. Morrill, City Manager
Timothy R. Spencer, Acting City Attorney
Ann H. Shawver, Director of Finance
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
"-
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011 -1536
Telephone: (540) 853 -2541
Fax: (540) 853 -1145
STEPHANIE M. MOON, MMC
E -mail: clerk@roanokeva.gov
City Clerk
February 7, 2012
Susan M. Smith, RN, BSN, MBA, CMTE
Program Director, Carilion Clinic Life -Guard
431 McClanahan Street
Roanoke, Virginia 24014
Dear Ms. Smith:
JONATHAN E. CRAFT
Deputy City Clerk
CECELIA T. WEBB
Assistant Deputy City Clerk
I am enclosing copy of Resolution No. 39314 - 020612 noting continued support for
Carilion Clinic's operation of air medical services.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, February 6, 2012.
Sincerely,
Stephanie M. Moon, MMC
City Clerk
Enclosure
pc: Christopher P. Morrill, City Manager
Timothy R. Spencer, Acting City Attorney
Ann H. Shawver, Director of Finance
6_1�i;
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 6th day of February, 2012.
No. 39314 - 020612.
A RESOLUTION noting continued support for Carilion Clinic's operation of air medical services.
WHEREAS, Carilion Clinic Life -Guard was the first air ambulance service in Virginia, and Carilion
Clinic Life -Guard 10 provides a vital link to Carilion Roanoke Memorial Hospital, which is the site of
southwest Virginia's regional Level I Trauma Center;
WHEREAS, Carilion Clinic Life - Guard's services are valuable when: (1) time is critical and the
patient derives significant medical benefits from the speed of air transportation; (2) advanced life support
skills are necessary en route and are not readily available by ground transportation; and (3) patients are
located in remote areas that are difficult to access with ground transportation;
WHEREAS, Carilion Clinic Life -Guard 10's base of operations is located at 433 McClanahan
Street, S.W., Roanoke, Virginia 24014 and its primary service area is within a 150 mile radius from the City
of Roanoke;
WHEREAS, Carilion Clinic is changing its aviation provider to Med -Trans Corporation d /b /a
Carilion Clinic Life - Guard;
WHEREAS, the State requires Carilion Clinic to complete an application for an EMS agency license
pursuant to Administrative Code 12VAC5 -31 -420; and
WHEREAS, a resolution from the governing body of the locality where the agency maintains an
office and/or stations an EMS vehicle for response is required for State approval pursuant to Section 15.2-
955 of the Code of Virginia.
NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke that it hereby
continues to support Carilion Clinic in the operation of an air ambulance system in the City of Roanoke.
ATTEST:
City Clerk. ^Y
STATEMENT OF CONFLICT OF INTEREST
I David Trinkle state that I have a personal interest in agenda item 10 a.
regarding a resolution supporting Carilion Clinic's operation of an air ambulance
system, because I am an employee of Carilion Clinic. Therefore, pursuant to
Virginia Code Section 2.2 -3112, I must refrain from participation in this matter.
I ask that the City Clerk accept this statement and ask that it be made a part of the
minutes of this meeting.
Witness the following signature made this day of
Seal)
2012.
�A CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Room 456
Roanoke, Virginia 24011 -1536
6 Telephone: (540) 853 -2541
Fax: (540) 853 -1145
STEPHANIE M. MOON, MMC E -mail: clerk@roanokeva.gov
City Clerk
February 7, 2012
Braxton Naff
2131 Deyerle Road, S. W.
Roanoke, Virginia 24018
Dear Mr. Naff:
JONATHAN E. CRAFT
Deputy City Clerk
CECELIA T. WEBB
Assistant Deputy City Clerk
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
February 6, 2012, you were appointed as a City representative of the Roanoke
Valley - Alleghany Regional Commission to fill the unexpired term of Robert Logan, III,
ending June 30, 2012.
Enclosed you will find a Certificate of your appointment and an Oath or
Affirmation of Office which may be administered by the Clerk of the Circuit Court
of the City of Roanoke, located on the third floor of the Roanoke City Courts
Facility, 315 Church Avenue, S. W.
Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor
Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which
you were appointed.
Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing
copy of the Virginia Freedom of Information Act. The Act requires that you be provided
with a copy within two weeks of your appointment and each member is required "to read
and become familiar with provisions of the Act."
Braxton Naff
February 7, 2012
Page 2
On behalf of the Mayor and Members of City Council, I would like to express
appreciation for your willingness to serve to the City of Roanoke as a City
representative of the Roanoke Valley - Alleghany Regional Commission.
Sincerely,
W4-.��
Stephanie M. Moon, MMC
City Clerk
SMM:ctw
Enclosures
pc: Wayne G. Strickland, Executive Director, Roanoke Valley Alleghany Regional
Commission, P. O. Box 2569, Roanoke, Virginia 24010, w /application
COMMONWEALTH OF VIRGINIA )
To -wit:
CITY OF ROANOKE )
I, Stephanie M. Moon, City Clerk, and as such City Clerk of the City of Roanoke
and keeper of the records thereof, do hereby certify that at a regular meeting of Council
which was held on the sixth day of February, 2012, BRAXTON NAFF was appointed as
a City representative of the Roanoke Valley - Alleghany Regional Commission to fill the
unexpired term of Robert Logan, III, ending June 30, 2012.
Given under my hand and the Seal of the City of Roanoke this seventh day of
February 2012.
�-n' yr�
City Clerk
STEPHANIE M. MOON, MMC
City Clerk
February, 7, 2012
Justina Megginson
3339 Circle Brook Drive, Apt. 3i
Roanoke Virginia 24018
Dear Ms. Megginson:
JONATHAN E. CRAFT
Deputy City Clerk
CECELIA T. WEBB
Assistant Deputy City Clerk
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
February 6, 2012, you were appointed to replace Robert Wingfield as a member of the
Local Board of Building Code Appeals for a term of office ending September 30, 2016.
Enclosed you will find a Certificate of your appointment and an Oath or
Affirmation of Office which must be administered by the Clerk of the Circuit Court
of the City of Roanoke, located on the third floor of the Roanoke City Courts
Facility, 315 Church Avenue, S. W.
Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor
Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which
you were appointed.
Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing
copy of the Virginia Freedom of Information Act. The Act requires that you be provided
with a'copy within two weeks of your appointment and each member is required "to read
and become familiar with provisions of the Act."
CITY OF ROANOKE
`A
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011 -1536
Telephone: (540) 853 -2541
Fax: (540) 853 -1145
E -mail: clerk@roanokeva.gov
STEPHANIE M. MOON, MMC
City Clerk
February, 7, 2012
Justina Megginson
3339 Circle Brook Drive, Apt. 3i
Roanoke Virginia 24018
Dear Ms. Megginson:
JONATHAN E. CRAFT
Deputy City Clerk
CECELIA T. WEBB
Assistant Deputy City Clerk
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
February 6, 2012, you were appointed to replace Robert Wingfield as a member of the
Local Board of Building Code Appeals for a term of office ending September 30, 2016.
Enclosed you will find a Certificate of your appointment and an Oath or
Affirmation of Office which must be administered by the Clerk of the Circuit Court
of the City of Roanoke, located on the third floor of the Roanoke City Courts
Facility, 315 Church Avenue, S. W.
Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor
Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which
you were appointed.
Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing
copy of the Virginia Freedom of Information Act. The Act requires that you be provided
with a'copy within two weeks of your appointment and each member is required "to read
and become familiar with provisions of the Act."
Justina Megginson
February 7, 2012
Page 2
On behalf of the Mayor and Members of City Council, I would like to express
appreciation for your willingness to serve as a member of the Local Board of Building
Code Appeals.
Sincerely,
Stephanie M. Moon, MMC
City Clerk
Enclosures
pc: Candace Martin, Secretary, Local Board of Building Code Appeals, w /application
0
COMMONWEALTH OF VIRGINIA )
To -wit:
CITY OF ROANOKE )
I, Stephanie M. Moon, City Clerk, and as such City Clerk of the City of Roanoke
and keeper of the records thereof, do hereby certify that at a regular meeting of Council
which was held on the sixth day of February 2012, JUSTINA MEGGINSON was
appointed to replace Robert Wingfield as a member of the Local Board of Building Code
Appeals for a term of office ending September 30, 2016.
Given under my hand and the Seal of the City of Roanoke this seventh day of
February 2012.
i 1
City Clerk
STEPHANIE M. MOON, MMC
City Clerk
February, 7, 2012
Dan Brokaw
2040 Berkley Avenue, S. W.
Roanoke Virginia 24015
Dear Mr. Brokaw:
JONATHAN E. CRAFT
Deputy City Clerk
CECELIA T. WEBB
Assistant Deputy City Clerk
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
February 6, 2012, you were appointed . as a member of the Local Board of Building
Code Appeals to fill the unexpired term of Peter Clapsaddle ending September 30,
2013.
Enclosed you will find a Certificate of your appointment and an Oath or
Affirmation of Office which must be administered by the Clerk of the Circuit Court
of the City of Roanoke, located on the third floor of the Roanoke City Courts
Facility, 315 Church Avenue, S. W.
Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor
Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which
you were appointed.
Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing
copy of the Virginia Freedom of Information Act. The Act requires that you be provided
with a copy within two weeks of your appointment and each member is required "to read
and become familiar with provisions of the Act."
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
- �...'_
Roanoke, Virginia 24011 -1536
Telephone: (540) 853 -2541
Fax: (540) 853 -1145
E -mail: clerk@roanokeva.gov
STEPHANIE M. MOON, MMC
City Clerk
February, 7, 2012
Dan Brokaw
2040 Berkley Avenue, S. W.
Roanoke Virginia 24015
Dear Mr. Brokaw:
JONATHAN E. CRAFT
Deputy City Clerk
CECELIA T. WEBB
Assistant Deputy City Clerk
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
February 6, 2012, you were appointed . as a member of the Local Board of Building
Code Appeals to fill the unexpired term of Peter Clapsaddle ending September 30,
2013.
Enclosed you will find a Certificate of your appointment and an Oath or
Affirmation of Office which must be administered by the Clerk of the Circuit Court
of the City of Roanoke, located on the third floor of the Roanoke City Courts
Facility, 315 Church Avenue, S. W.
Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor
Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which
you were appointed.
Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing
copy of the Virginia Freedom of Information Act. The Act requires that you be provided
with a copy within two weeks of your appointment and each member is required "to read
and become familiar with provisions of the Act."
Dan Brokaw
February 7, 2012
Page 2
On behalf of the Mayor and Members of City Council, I would like to express
appreciation for your willingness to serve as a member of the Local Board of Building
Code Appeals.
Sincerely,
b c�ryj
Stephanie M. Moon, MMC
City Clerk
Enclosures
pc: Candace Martin, Secretary, Local Board of Building Code Appeals, w /application
COMMONWEALTH OF VIRGINIA )
To -wit:
CITY OF ROANOKE )
I, Stephanie M. Moon, City Clerk, and as such City Clerk of the City of Roanoke
and keeper of the records thereof, do hereby certify that at a regular meeting of Council
which was held on the sixth day of February 2012, DAN BROKAW was appointed as a
member of the Local Board of Building Code Appeals to fill the unexpired term of Peter
Clapsaddle ending September 30, 2013.
Given under my hand and the Seal of the City of Roanoke this seventh day of
February 2012.
City Clerk
STEPHANIE M. MOON, MMC
City Clerk
Joseph A. Wood
1623 Bush Farm Drive
Vinton, Virginia 24179
Dear Mr. Wood:
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Room 456
Roanoke, Virginia 24011 -1536
Telephone: (540) 853 -2541
Fax: (540) 853 -1145
E -mail: clerk@roanokeva.gov
February 7, 2012
JONATHAN E. CRAFT
Deputy City Clerk
CECELIA T. WEBB
Assistant Deputy City Clerk
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
February 6, 2012, you were appointed to replace Greg Spangler as a member of the
Towing Advisory Board for a term of office ending October 31, 2014.
Enclosed you will find a Certificate of your appointment and an Oath or
Affirmation of Office which must be administered by the Clerk of the Circuit Court
of the City of Roanoke, located on the third floor of the Roanoke City Courts
Facility, 315 Church Avenue, S. W.
Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor
Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which
you were appointed.
Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing
copy of the Virginia Freedom of Information Act. The Act requires that you be provided
with a copy within two weeks of your appointment and each member is required "to read
and become familiar with provisions of the Act."
Joseph A. Wood
February 7, 2012
Page 2
On behalf of the Mayor and Members of City Council, I would like to express
appreciation for your willingness to serve the City of Roanoke as a member of the
Towing Advisory Board.
Sincerely,
Stephanie M. Moon, MMC
City Clerk
SMM:ctw
Enclosures
pc: Captain Monti Lee, Secretary, Towing Advisory Board, w /application
COMMONWEALTH OF VIRGINIA )
To -wit:
CITY OF ROANOKE )
I, Stephanie M. Moon, City Clerk, and as such City Clerk of the City of Roanoke
and keeper of the records thereof, do hereby certify that at a regular meeting of Council
which was held on the sixth day of February 2012, JOSEPH A. WOOD was appointed
'to replace Greg Spangler as a member of the Towing Advisory Board for a term of office
ending October 31, 2014.
Given under my hand and the Seal of the City of Roanoke this seventh day of
February 2012.
P
h)
AA;� City Clerk
Roger D. Malouf
4025 Mudlick Road, S. W.
Roanoke, Virginia 24018
Dear Mr. Malouf:
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
February 6, 2012, you were appointed to replace William D. Poe as a member of the
Board of Zoning Appeals for a term of office ending December 31, 2014.
After the Oath has been administered, please return one copy to Room 456 in the
Noel C. Taylor Municipal Building, 215 Church Avenue, S. W.
Pursuant to Sections 2.2 -3114 and 2.2 -3115, Code of Virginia (1950), as amended, I
am required to furnish members of the Board of Zoning Appeals with a Financial
Disclosure Form. State Code provisions require that all disclosures must be filed and
maintained as a matter of public record for a period of five years in the Office of the
Clerk of the governing body. Please complete and return the enclosed form to the
undersigned prior to assuming the duties of your office.
Furthermore, pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am
enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be
provided with a copy within two weeks of your appointment and each member is
required "to read and become familiar with provisions of the Act."
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011 -1536
Telephone: (540) 853 -2541
Far: (540) 853 -1145
STEPHANIE M. MOON, MMC
E -.A: eke k®r.... le......
JONATHAN E. CRAFT
City Clerk
Deputy City Clerk
CECELIA T. W EBB
Amietant Deputy City Clerk
February 7, 2012
Roger D. Malouf
4025 Mudlick Road, S. W.
Roanoke, Virginia 24018
Dear Mr. Malouf:
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
February 6, 2012, you were appointed to replace William D. Poe as a member of the
Board of Zoning Appeals for a term of office ending December 31, 2014.
After the Oath has been administered, please return one copy to Room 456 in the
Noel C. Taylor Municipal Building, 215 Church Avenue, S. W.
Pursuant to Sections 2.2 -3114 and 2.2 -3115, Code of Virginia (1950), as amended, I
am required to furnish members of the Board of Zoning Appeals with a Financial
Disclosure Form. State Code provisions require that all disclosures must be filed and
maintained as a matter of public record for a period of five years in the Office of the
Clerk of the governing body. Please complete and return the enclosed form to the
undersigned prior to assuming the duties of your office.
Furthermore, pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am
enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be
provided with a copy within two weeks of your appointment and each member is
required "to read and become familiar with provisions of the Act."
Roger D. Malouf
February 7, 2012
Page 2
On behalf of the Mayor and Members of City Council, I would like to express
appreciation for your willingness to serve the City of Roanoke as a member of the Board
of Zoning Appeals.
Sincerely,
Y� o
Stephanie M. Moon, MMC
City Clerk
SMM:ctw
Enclosures
PC: Rebecca J. Cockram, Secretary, Board of Zoning Appeals, w /application
COMMONWEALTH OF VIRGINIA )
To -wit:
CITY OF ROANOKE )
I, Stephanie M. Moon, City Clerk, and as such City Clerk of the City of Roanoke
and keeper of the records thereof, do hereby certify that at a regular meeting of Council
which was held on the sixth day of February 2012, ROGER D. MALOUF was appointed
to replace William D. Poe as a member of the Board of Zoning Appeals for a term of
office ending December 31, 2014.
Given under my hand and the Seal of the City of Roanoke this seventh day of
February 2012.
City Clerk
Bryan A. Musselwhite
3673 Peakwood Road, S. W.
Roanoke, Virginia 24014
Dear Mr. Musselwhite:
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
February 6, 2012, you were appointed to replace Diana B. Shepherd as a member of
the Board of Zoning Appeals for a term of office ending December 31, 2014.
After the Oath has been administered, please return one copy to Room 456 in the
Noel C. Taylor Municipal Building, 215 Church Avenue, S. W.
Pursuant to Sections 2.2 -3114 and 2.2 -3115, Code of Virginia (1950), as amended, I
am required to furnish members of the Board of Zoning Appeals with a Financial
Disclosure Form. State Code provisions require that all disclosures must be filed and
maintained as a matter of public record for a period of five years in the Office of the
Clerk of the governing body. Please complete and return the enclosed form to the
Furthermore, pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am
enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be
provided with a copy within two weeks of your appointment and each member is
required "to read and become familiar with provisions of the Act"
CITY OF ROANOKE
�! ..
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 74011 -1536
Telepkone: (540) 853 -2541
Fax: (540) 853-1145
STEPHANIE M. MOON, MMC
E -mail: clerk @roanake.a.8uv
JONATHAN E. CRAFT
City Clerk
Deputy City Clerk
CECELIA T. WEBB
Assistant Deputy City Clerk
February 7, 2012
Bryan A. Musselwhite
3673 Peakwood Road, S. W.
Roanoke, Virginia 24014
Dear Mr. Musselwhite:
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
February 6, 2012, you were appointed to replace Diana B. Shepherd as a member of
the Board of Zoning Appeals for a term of office ending December 31, 2014.
After the Oath has been administered, please return one copy to Room 456 in the
Noel C. Taylor Municipal Building, 215 Church Avenue, S. W.
Pursuant to Sections 2.2 -3114 and 2.2 -3115, Code of Virginia (1950), as amended, I
am required to furnish members of the Board of Zoning Appeals with a Financial
Disclosure Form. State Code provisions require that all disclosures must be filed and
maintained as a matter of public record for a period of five years in the Office of the
Clerk of the governing body. Please complete and return the enclosed form to the
Furthermore, pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am
enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be
provided with a copy within two weeks of your appointment and each member is
required "to read and become familiar with provisions of the Act"
Bryan A. Musselwhite
February 7, 2012
Page 2
On behalf of the Mayor and Members of City Council, I would like to express
appreciation for your willingness to serve the City of Roanoke as a' member of the Board
of Zoning Appeals.
Sincerely,
Stephanie M. Moon, MMC
City Clerk
SMM:ctw
Enclosures
PC: Rebecca J. Cockram, Secretary, Board of Zoning Appeals, w /application
COMMONWEALTH OF VIRGINIA )
To -wit:
CITY OF ROANOKE )
I, Stephanie M. Moon, City Clerk, and as such City Clerk of the City of Roanoke
and keeper of the records thereof, do hereby certify that at a regular meeting of Council
which was held on the sixth day of February 2012, BRYAN A. MUSSELWHITE was
appointed to replace Diana B. Shepherd as a member of the Board of Zoning Appeals
for a term of office ending December 31, 2014.
Given under my hand and the Seal of the City of Roanoke this seventh day of
February 2012.
�Q'"'•J' � • mJ t�vN
City Clerk
STEPHANIE M. MOON, MMC
City Clerk
Troy M. Rech
130 27th Street, S. E.
Roanoke, Virginia 24014
Dear Mr. Rech:
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011 -1536
Telephone: (540) 853 -2541
Fax: (540) 853 -1145
E -mail: clerk@roanokeva.gov
February 7, 2012
JONATHAN E. CRAFT
Deputy City Clerk
CECELIA T. WEBB
Assistant Deputy City Clerk
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
February 6, 2012, you were appointed to replace Marcus S. Lucas as a member of the
Parks and Recreation Advisory Board for a three -year term of office ending March 31,
2015.
Enclosed you will find a Certificate of your appointment and an Oath or Affirmation
of Office which must be administered by a Clerk of the Circuit Court of the City of
Roanoke, located on the third floor of the Roanoke Citv Courts Facilitv, 315 Church
Avenue, S. W.
Once the Oath has been administered, please return a signed copy to the City Clerk's
Office prior to serving in the capacity to which you were appointed.
Pursuant to- Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing copy
of the Virginia Freedom of Information Act. The Act requires that you be provided with a
copy within two weeks of your appointment and each member is required "to read and
become familiar with provisions of the Act."
On behalf of the Mayor and Members of City Council, I would like to express appreciation
for your willingness to serve as a member of the Parks and Recreation Advisory Board.
Sincerely, yam,
A qv���
:l. r4 pth�
Stephanie M. Moon, MMC l�
City Clerk
SMM:ctw
Enclosures
pc: Nicole Ashby, Secretary, Parks and Recreation Advisory Board, w /application
COMMONWEALTH OF VIRGINIA )
To -wit:
CITY OF ROANOKE )
I, Stephanie M. Moon, City Clerk, and as such City Clerk of the City of Roanoke and
keeper of the records thereof, do hereby certify that at a regular meeting of Council which
was held on the sixth day of February 2012, TROY M. RECH was appointed to replace
Marcus S. Lucas as a member of the Parks and Recreation Advisory Board for a three-
year term of office of ending March 31, 2015.
Given under my hand and the Seal of the City of Roanoke this seventh day of
February 2012.
*(- - M.ly OyV
City Clerk
90
a:
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
"
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011 -1536
Telephone: (540) 853 -2541
Fax: (540) 853 -1145
STEPHANIE M. MOON, MMC
E -mail: clerk@roanokeva.gov
City Clerk
February 7, 2012
Joshua T. Dietz
1817 Canterbury Road, S. W.
Roanoke, Virginia 24015
Dear Mr. Dietz:
JONATHAN E. CRAFT
Deputy City Clerk
CECELIA T. WEBB
Assistant Deputy City Clerk
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
February 6, 2012, you were appointed to replace Mary F. Monk as a member of the Parks
and Recreation Advisory Board for a three -year term of office ending March 31, 2015.
Enclosed you will find a Certificate of your appointment and an Oath or Affirmation
of Office which must be administered by a Clerk of the Circuit Court of the City of
Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church
Avenue, S. W.
Once the Oath has been, administered, please return a signed copy to the City Clerk's
Office prior to serving in the capacity to which you were appointed.
Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing copy
of the Virginia Freedom of Information Act. The Act requires that you be provided with a
copy within two weeks of your appointment and each member is required "to read and
become familiar with provisions of the Act."
On behalf of the Mayor and Members of City Council, I would like to express appreciation
for your willingness to serve as a member of the Parks and Recreation Advisory Board.
Sincer4e,
9
Step anie M. Moon, MMC MC
City Clerk
SMM:ctw
Enclosures
PC: Nicole Ashby, Secretary, Parks and Recreation Advisory Board, w /application
COMMONWEALTH OF VIRGINIA )
) To -wit:
CITY OF ROANOKE )
I, Stephanie M. Moon, City Clerk, and as such City Clerk of the City of Roanoke and
keeper of the records thereof, do hereby certify that at a regular meeting of Council which
was held on the sixth day of February 2012, JOSHUA T. DIETZ was appointed to replace
Mary F. Monk as a member of the Parks and Recreation Advisory Board for a three -year
term of office of ending March 31, 2015.
Given under my hand and the Seal of the City of Roanoke this seventh day of
February 2012.
"�' M YT8'rtJ
City Clerk
r,
STEPHANIE M. MOON, MMC
City Clerk
Ssunny Shah
5848 Old Locke Court
Roanoke, Virginia 24018
Dear Mr. Shah:
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011 -1536
Telephone: (540) 853 -2541
Fax: (540) 853 -1145
E -mail: clerk@roanokeva.gov
February 7, 2012
JONATHAN E. CRAFT
Deputy City Clerk
CECELIA T. WEBB
Assistant Deputy City Clerk
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
February 6, 2012, you were appointed to replace Carl H. Kopitzke as a member of the
Parks and Recreation Advisory Board for a three -year term of office ending March 31,
2015.
Enclosed you will find a Certificate of your appointment and an Oath or Affirmation
of Office which must be administered by a Clerk of the Circuit Court of the City of
Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church
Avenue, S. W.
Once the Oath has been administered, please return a signed copy to the City Clerk's
Office prior to serving in the capacity to which you were appointed.
Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing copy
of the Virginia Freedom of Information Act. The Act requires that you be provided with a
copy within two weeks of your appointment and each member is required "to read and
become familiar with provisions of the Act."
On behalf of the Mayor and Members of City Council, I would like to express appreciation
for your willingness to serve as a member of the Parks and Recreation Advisory Board.
cerel ,
YYI, rT�
Stephanie M. Moon, MMC
City Clerk
SMM:ctw
Enclosures
pc: Nicole Ashby, Secretary, Parks and Recreation Advisory Board, w /application
COMMONWEALTH OF VIRGINIA )
To -wit:
CITY OF ROANOKE )
I, Stephanie M. Moon, City Clerk, and as such City Clerk of the City of Roanoke and
keeper of the records thereof, do hereby certify that at a regular meeting of Council which
was held on the sixth day of February 2012, SSUNNY SHAH was appointed to replace
Carl H. Kopitzke as a member of the Parks and Recreation Advisory Board for a three -year
term of office of ending March 31, 2015.
Given under my hand and the Seal of the City of Roanoke this seventh day of
February 2012.
M
City Clerk
Archie Freeman, III
2603 Bowman Street, N. W.
Roanoke, Virginia 24012
Dear Mr. Freeman:
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
February 6, 2012, you were reappointed as a member of the Parks and Recreation
Advisory Board for a three -year term of office ending March 31, 2015.
Enclosed you will find a Certificate of Your, reappointment and an Oath or
Affirmation of Office which must be administered by a Clerk of the Circuit Court of
the City of Roanoke, located on the third floor of the Roanoke City Courts Facility,
315 Church Avenue, S. W.
Once the Oath has been administered, please return a signed copy to the City Clerk's
Office prior to serving in the capacity to which you. were reappointed.
Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing copy
of the Virginia. Freedom of Information Act. The Act requires that you be provided with a
copy within two weeks of your reappointment and each member is required "to read and
become familiar with provisions of the Act."
On behalf of the Mayor and Members of City Council, I would like to express appreciation
for your willingness to continue your service as a member of the Parks and Recreation
Advisory Board.
Sincere ,
yr ow
Stephanie M. Moon, MMC
City Clerk
SMM:ctw
Enclosures
PC: Nicole Ashby, Secretary, Parks and Recreation Advisory Board
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
_
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011 -1536
Telephone: (540) 853 -2541
Fax: (540) 853 -1145
STEPHANIE M. MOON, MMC
E -mail: clerk@roanokeva.gov JONATHAN E. CRAFT
City Clerk
Deputy City Clerk
February 7 2012 CECELIA T. WEBB
Assistant Deputy City Clerk
Archie Freeman, III
2603 Bowman Street, N. W.
Roanoke, Virginia 24012
Dear Mr. Freeman:
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
February 6, 2012, you were reappointed as a member of the Parks and Recreation
Advisory Board for a three -year term of office ending March 31, 2015.
Enclosed you will find a Certificate of Your, reappointment and an Oath or
Affirmation of Office which must be administered by a Clerk of the Circuit Court of
the City of Roanoke, located on the third floor of the Roanoke City Courts Facility,
315 Church Avenue, S. W.
Once the Oath has been administered, please return a signed copy to the City Clerk's
Office prior to serving in the capacity to which you. were reappointed.
Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing copy
of the Virginia. Freedom of Information Act. The Act requires that you be provided with a
copy within two weeks of your reappointment and each member is required "to read and
become familiar with provisions of the Act."
On behalf of the Mayor and Members of City Council, I would like to express appreciation
for your willingness to continue your service as a member of the Parks and Recreation
Advisory Board.
Sincere ,
yr ow
Stephanie M. Moon, MMC
City Clerk
SMM:ctw
Enclosures
PC: Nicole Ashby, Secretary, Parks and Recreation Advisory Board
COMMONWEALTH OF VIRGINIA )
) To -wit:
CITY OF' ROANOKE )
I, Stephanie M. Moon, City Clerk, and as such City Clerk of the City of Roanoke and
keeper of the records thereof, do hereby certify that at a regular meeting of Council which
was held on the sixth day of February 2012, ARCHIE FREEMAN, III, was reappointed as a
member of the Parks and Recreation Advisory Board for a three -year term of office ending
March 31, 2015.
Given under my hand and the Seal of the City of Roanoke this seventh day of
February 2012.
Nry�. X_t:�L� '
o
City Clerk
d"
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
"-
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011 -1536
Telephone: (540) 853 -2541
Fax: (540) 853 -1145
STEPHANIE M. MOON, MMC
E -mail: clerk@roanokeva.gov
City Clerk
February 7, 2012
Beth Christopoulos
4606 Summerset Drive, S. W.
Roanoke, Virginia 24018
Dear Ms. Christopoulos:
JONATHAN E. CRAFT
Deputy City Clerk
CECELIA T. WEBB
Assistant Deputy City Clerk
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
February 6, 2012, you were reappointed as the City of Roanoke's representative to the
Local Office on Aging Advisory Council for a one -year term of office ending February 28,
2013.
Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing copy
of the Virginia Freedom of Information Act. The Act requires that you be provided with a
copy within two weeks of your reappointment and each member is required "to read and
become familiar with provisions of the Act."
On behalf of the Mayor and Members of City Council, I would like to express appreciation
for your willingness to serve the City of Roanoke as its representative to the Local Office
on Aging Advisory Council.
Sincerely,
*4.,�)-Y) - "",
Stephanie M. Moon, MMC
City Clerk
SMM:ctw
Enclosures
pc: Susan Williams, Director, Local Office on Aging, P. O. Box 14205, Roanoke,
Virginia 24038
COMMONWEALTH OF VIRGINIA )
To -wit:
CITY OF ROANOKE )
I, Stephanie M. Moon, City Clerk, and as such City Clerk of the City of Roanoke and
keeper of the records thereof, do hereby certify that at a regular meeting of Council which
was held on the sixth day of February 2012, BETH CHRISTOPOULOS was reappointed
as the City of Roanoke's representative to the Local Office on Aging Advisory Council_ for a
one -year term of office ending February 28, 2013.
Given under.my hand and the Seal of the City of Roanoke this seventh day of
February 2012.
Aj�, " 4'' ), ,(,
City Clerk
STEPHANIE M. MOON, MMC
City Clerk
Gail Kinzer Lewis
2538 Belle Avenue, N. E.
Roanoke, Virginia 24012
Dear Ms. Lewis:
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011 -1536
Telephone: (540) 853 -2541
Fax: (540) 853 -1145
E -mail: clerk@roanokeva.gov
February 7, 2012
JONATHAN E. CRAFT
Deputy City Clerk
CECELIA T. WEBB
Assistant Deputy City Clerk
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
February 6, 2012, you were reappointed as a member of the Fair Housing Board for a
three -year term of office ending March 31, 2015.
Enclosed you will find a Certificate of your reappointment and an Oath or
Affirmation of Office which must be administered by a Clerk of the Circuit Court of
the City of Roanoke, located on the third floor of the Roanoke City Courts Facility,
315 Church Avenue, S. W.
Once the Oath has been administered, please return a signed copy to the City Clerk's
Office prior to serving in the capacity to which you were reappointed.
Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing copy
of the Virginia Freedom of Information Act. The Act requires that you be provided with a
copy within two weeks of your reappointment and each member is required "to read and
become,familiar with provisions of the Act."
On behalf of the Mayor and Members of City Council, I would like to express appreciation
for your willingness to continue your service as a member of the Fair Housing Board.
Sincere) ,
� 0yo
Stephanie M. Moon, MMC
City Clerk
SMM:ctw
Enclosures
PC: Karl Kleinhenz, Secretary, Fair Housing Board
COMMONWEALTH OF VIRGINIA )
To -wit:
CITY OF ROANOKE )
I, Stephanie M. Moon, City Clerk, and as such City Clerk of the City of Roanoke and
keeper of the records thereof, do hereby certify that at a regular meeting of Council which
was held on the sixth day of February 2012, GAIL KINZER LEWIS was reappointed as a
member of the Fair Housing Board for a three -year term of office ending March 31, 2015.
Given under my hand and the Seal of the City of Roanoke this seventh day of
February 2012.
� M • o
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
rte` 215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011 -1536
Telephone: (540) 853 -2541
Fax: (540) 853 -1145
STEPHANIE M. MOON, MMC E -mail: clerk @roanokeva.gov
City Clerk
February 7, 2012
Diana Sheppard
2529 Floraland Drive, N. W.
Roanoke, Virginia 24012
Dear Ms. Sheppard:
JONATHAN E. CRAFT
Deputy City Clerk
CECELIA T. WEBB
Assistant Deputy City Clerk
On December 27, 1982, the Roanoke City Code was amended to provide that after
completion of three consecutive complete terms of office, no member of a permanent
board, authority, commission or committee shall be eligible for reappointment to the
same office for the next succeeding term.
On December 31, 2011, you completed your third consecutive term of office as a
member of the Board of Zoning Appeals.
On behalf of the Members of Roanoke City Council, I would like to express appreciation
for your service to the City of Roanoke as a member of the Board of Zoning Appeals
from August 5, 2002 to December 31, 2011. Please find enclosed a Certificate of
Appreciation and an aerial view photograph of the Roanoke Valley in recognition of your
years of service.
Sincerely,
Step ante M. Moon, MMC
City Clerk
SMM:ctw
Enclosure
pc: Rebecca Cockram, Secretary, Board of Zoning Appeals
CERTIFICATE OF APPRECIATION
PRESENTED TO
DIANA B. SHEPPARD
AS A MEMBER OF THE
BOARD OF ZONING APPEALS
FROM AUGUST 5, 2002 TO DECEMBER 31, 2011
ON THIS 7TH DAY OF FEBRUARY , 2012
IN RECOGNITION OF OUTSTANDING PUBLIC SERVICE FAITHFULLY
RENDERED TO THE CITY OF ROANOKE
APPROVED:
DAVID A. BOWERS
MAYOR
ATTEST:
,4•s.�e� 1'�. owv
STEPHANIE M. MO
CITY CLERK
February 7, 2012
William D. Poe
1015 Oakwood Drive, S. W.
Roanoke, Virginia 24015
Dear Mr. Poe:
JONATHAN E. CRAFT
Deputy City Clerk
CECELIA T. WEBB
Assistant Deputy City Clerk
On December 27, 1982, the Roanoke City Code was amended to provide that after
completion of three consecutive complete terms of office, no member of a permanent
board, authority, commission or committee shall be eligible for reappointment to the
same office for the next succeeding term.
On December 31, 2011, you completed your third consecutive term of office as a
member of the Board of Zoning Appeals.
On behalf of the Members of Roanoke City Council, I would like to express appreciation
for your service to the City of Roanoke as a member of the Board of Zoning Appeals
from November 5, 2001 to December 31, 2011. Please find enclosed a Certificate of
Appreciation and an aerial view photograph of the Roanoke Valley in recognition of your
years of service.
Sincerely, 6"
Stephanie M. Moon, MMC
City Clerk
SMM:ctw
Enclosure
pc: Rebecca Cockram, Secretary, Board of Zoning Appeals
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
a
Roanoke, Virginia 24011 -1536
Telephone: (540) 853 -2541
Fax: (540) 853 -1145
E -mail: clerk @roanokeva.gov
STEPHANIE M. MOON, MMC
City Clerk
February 7, 2012
William D. Poe
1015 Oakwood Drive, S. W.
Roanoke, Virginia 24015
Dear Mr. Poe:
JONATHAN E. CRAFT
Deputy City Clerk
CECELIA T. WEBB
Assistant Deputy City Clerk
On December 27, 1982, the Roanoke City Code was amended to provide that after
completion of three consecutive complete terms of office, no member of a permanent
board, authority, commission or committee shall be eligible for reappointment to the
same office for the next succeeding term.
On December 31, 2011, you completed your third consecutive term of office as a
member of the Board of Zoning Appeals.
On behalf of the Members of Roanoke City Council, I would like to express appreciation
for your service to the City of Roanoke as a member of the Board of Zoning Appeals
from November 5, 2001 to December 31, 2011. Please find enclosed a Certificate of
Appreciation and an aerial view photograph of the Roanoke Valley in recognition of your
years of service.
Sincerely, 6"
Stephanie M. Moon, MMC
City Clerk
SMM:ctw
Enclosure
pc: Rebecca Cockram, Secretary, Board of Zoning Appeals
CERTIFICATE OF APPRECIATION
PRESENTED TO
WILLIAM D. POE
AS A MEMBER OF THE
BOARD OF ZONING APPEALS
FROM NOVEMBER 5, 2001 TO DECEMBER 31, 2011
ON THIS 7TH DAY OF FEBRUARY , 2012
IN RECOGNITION OF OUTSTANDING PUBLIC SERVICE FAITHFULLY
RENDERED TO THE CITY OF ROANOKE
APPROVED:
a�w
DAVID A. BOWERS
MAYOR
ATTEST:
STEPHANIE M. MO
CITY CLERK
0 o 0
i
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011 -1536
Telephone: (540) 853 -2541
Fax: (540) 853 -1145
E -mail: clerk @roanokeva :gov
STEPHANIE M. MOON, MMC ,
City Clerk
February 7, 2012
Carl H. Kopitzke
2314 Martin Lane, S. W.
Roanoke, Virginia 24015
Dear Mr. Kopitzke:
JONATHAN E. CRAFT
Deputy City Clerk
CECELIA T. WEBB
Assistant Deputy City Clerk
On December 27, 1982, the Roanoke City Code was amended to provide that after
completion of three consecutive complete terms of office, no member of a permanent
board, authority, commission or committee shall be eligible for reappointment to the
same office for the next succeeding term.
On March 31, 2012, you will have completed your third consecutive term of office as a
member of the Parks and Recreation Advisory Board.
On behalf of the Members of Roanoke City Council, I would like to express appreciation
for your service to the City of Roanoke as a member of the Parks and Recreation
Advisory Board from April 1, 2002 to March 31, 2012. Please find enclosed a Certificate
of Appreciation and an aerial view photograph of the Roanoke Valley in recognition of
your years of service.
Sincerely,
Avtlk�� Iro. G(Mi
Stephanie M. Moon, MMC
City Clerk
SMM:ctw
Enclosure
pc: Nicole Ashby, Secretary, Parks and Recreation Advisory Board
CERTIFICATE OF APPRECIATION
PRESENTED TO
CARL H. KOPITZKE
AS A MEMBER OF THE
PARKS AND RECREATION ADVISORY BOARD
FROM APRIL 1, 2002 TO MARCH 31, 2012
ON THIS 7TH DAY OF FEBRUARY , 2012
IN RECOGNITION OF OUTSTANDING PUBLIC SERVICE FAITHFULLY
RENDERED TO THE CITY OF ROANOKE
.APPROVED:
DAVID A. BOWERS
MAYOR
ATTEST:
o-'wV
STEPHANIE M. MO
CITY CLERK
February 7, 2012
Mary F. Monk
3343 Pittsfield Circle, N. W.
Roanoke, Virginia 24017
Dear Ms. Monk: .
JONATHAN E. CRAFT
Deputy City Clerk
CECELIA T. WEBB
Assistant Deputy City Clerk
On December 27, 1982, the Roanoke City Code was amended to provide that after
completion of three consecutive complete terms of office, no member of a permanent
board, authority, commission or committee shall be eligible for reappointment to the
same office for the next succeeding term.
On March 31, 2012, you will have completed your third consecutive term of office as a
member of the Parks and Recreation Advisory Board.
On behalf of the Members of Roanoke City Council, I would like to express appreciation
for your service to the City of Roanoke as a member of the Parks and Recreation
Advisory Board from February 18, 2003 to March 31, 2012. Please find enclosed a
Certificate of Appreciation and an aerial view photograph of the Roanoke Valley in
recognition of your years of service.
Sincerely,
' M s Q"")
Stephanie M. Moon, MMC
City Clerk
SMM:ctw
Enclosure
PC: Nicole Ashby, Secretary, Parks and Recreation Advisory Board
CITY OF ROANOKE
tA �
'"
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011 -1536
Telephone: (540) 853 -2541
Fax: (540) 853 -1145
E -mail: clerk @roanokeva.gov
STEPHANIE M. MOON, MMC
City Clerk
February 7, 2012
Mary F. Monk
3343 Pittsfield Circle, N. W.
Roanoke, Virginia 24017
Dear Ms. Monk: .
JONATHAN E. CRAFT
Deputy City Clerk
CECELIA T. WEBB
Assistant Deputy City Clerk
On December 27, 1982, the Roanoke City Code was amended to provide that after
completion of three consecutive complete terms of office, no member of a permanent
board, authority, commission or committee shall be eligible for reappointment to the
same office for the next succeeding term.
On March 31, 2012, you will have completed your third consecutive term of office as a
member of the Parks and Recreation Advisory Board.
On behalf of the Members of Roanoke City Council, I would like to express appreciation
for your service to the City of Roanoke as a member of the Parks and Recreation
Advisory Board from February 18, 2003 to March 31, 2012. Please find enclosed a
Certificate of Appreciation and an aerial view photograph of the Roanoke Valley in
recognition of your years of service.
Sincerely,
' M s Q"")
Stephanie M. Moon, MMC
City Clerk
SMM:ctw
Enclosure
PC: Nicole Ashby, Secretary, Parks and Recreation Advisory Board
CERTIFICATE OF APPRECIATION
PRESENTED TO
MARY F. MONK
AS A MEMBER OF THE
PARKS AND RECREATION ADVISORY BOARD
FROM FEBRUARY 18, 2003 TO MARCH 31, 2012
ON THIS 7TH DAY OF FEBRUARY , 2012
IN RECOGNITION OF OUTSTANDING PUBLIC SERVICE FAITHFULLY
RENDERED TO THE CITY OF ROANOKE
APPROVED:
DAVID A. BOWERS
MAYOR
ATTEST:
STEPHANIE M. MOOT
CITY CLERK
0 .0.
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
d`
215 Church Avenue, S. W., Suite 456
Il
Roanoke, Virginia 24011 -1536
Telephone: (540) 853 -2541
Fax: (540) 853 -1145
E -mail: clerk @roanokeva.gov
STEPHANIE M. MOON, MMC
City Clerk
February 7, 2012
Greg Spangler
1112 Valley View Avenue
Salem, Virginia 24153
Dear Mr. Spangler:
JONATHAN E. CRAFT
Deputy City Clerk
CECELIA T. WEBB
Assistant Deputy City Clerk
Your term of office as a member of the Towing Advisory Board expired on October 31,
2011.
On behalf of the Members of Roanoke City Council, I would like to express appreciation
for your service to the City of Roanoke as a member of the Towing Advisory Board from
October 6, 2006 to October 31, 2011. Please find enclosed a Certificate of Appreciation
and an aerial view photograph of the Roanoke Valley in recognition of your years of
service.
SMM:ctw
Enclosure
Sincerely,
rn . wyx)
Stephanie M. Moon, MMC
City Clerk
pc: Captain Monti Lee, Secretary, Towing Advisory Board
CERTIFICATE OF APPRECIATION
PRESENTED TO
GREG SPANGLER
AS A MEMBER OF THE
TOWING ADVISORY BOARD
FROM OCTOBER 6, 2006 TO -
OCTOBER 31, 2011
ON THIS 7TH DAY OF FEBRUARY , 2012.
IN RECOGNITION OF OUTSTANDING PUBLIC SERVICE FAITHFULLY
RENDERED TO THE CITY OF ROANOKE
APPROVED:
DAVID A. BOWERS
MAYOR
ATTEST:
STEPHANIE M. MO
CITY CLERK
° 8
4 n"
CITY OF ROANOKE
s-
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011 -1536
Telephone: (540) 853 -2541
Fax: (540) 853 -1145
E -mail: clerk @roanokeva.gov
STEPHANIE M. MOON, MMC
City Clerk
February 7, 2012
Diron Wirt
532 Woods Avenue, S. E.
Roanoke, Virginia 24016
Dear Mr. Wirt: .
JONATHAN E. CRAFT
Deputy City Clerk
CECELIA T. WEBB
Assistant Deputy City Clerk
Your term of office as a member of the Fair Housing -Board will expire on March 31,
2012.
On behalf of the Members of Roanoke City Council, I would like to express appreciation
for your service to the City of Roanoke as a member of the .Fair Housing Board from
March 1, 2010 to March 31, 2012. Please find enclosed a Certificate of Appreciation
and an aerial view photograph of the Roanoke Valley in recognition of your years of
service.
Sincerely,
ltg I V
Stephanie M. Moon, MMC
City Clerk
SMM:ctw
Enclosure
pc: Karl Kleinhenz, Secretary, Fair Housing Board
CERTIFICATE OF APPRECIATION
PRESENTED TO
DIRON WIRT
AS A MEMBER OF THE
FAIR HOUSING BOARD
FROM MARCH 1, 2010 TO MARCH 31, 2012
ON THIS 7TH DAY OF FEBRUARY , 2012
IN RECOGNITION OF OUTSTANDING PUBLIC SERVICE FAITHFULLY
RENDERED TO THE CITY OF ROANOKE
APPROVED:
DAVID A. BOWERS
MAYOR
ATTEST:
%
�0- ro 60-,)
STEPHANIE M. OON
CITY CLERK
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011 -1536
Telephone: (540) 853 -2541
Fax: (540) 853 -1145
STEPHANIE M. MOON, MMC E -mail: clerk @roanokeva.gov
City Clerk
February 7, 2012
Rodney Saunders
3038 Maplelawn Avenue, N. W.
Roanoke, Virginia 24012
Dear Mr. Saunders:
JONATHAN E. CRAFT
Deputy City Clerk
CECELIA T. WEBB
Assistant Deputy City Clerk
Your term of office as a member of the Fair Housing Board will expire on March 31,
2012.
On behalf of the Members of Roanoke City Council, I would like to express appreciation
for your service to the City of Roanoke as a member of the Fair Housing Board from
November 2, 2009 to March 31, 2012. Please find enclosed a Certificate of
Appreciation and an aerial view photograph of the Roanoke Valley in recognition of your
years of service.
Sincerely,
�A
Stephanie M. Moon, MMC
City Clerk
SMM:ctw
Enclosure
pc: Karl Kleinhenz, Secretary, Fair Housing Board
0
CERTIFICATE OF APPRECIATION
PRESENTED TO
RODNEY SAUNDERS
AS A MEMBER OF THE
FAIR HOUSING BOARD
FROM NOVEMBER 2, 2009 TO MARCH 31, 2012 .
ON THIS 7TH DAY OF FEBRUARY , 2012
IN RECOGNITION OF OUTSTANDING PUBLIC SERVICE FAITHFULLY
RENDERED TO THE CITY OF ROANOKE
APPROVED:
DAVID A. BOWERS
MAYOR
ATTEST:
_f
STEPHANIE M. YOON
CITY CLERK