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HomeMy WebLinkAboutCouncil Actions 02-21-12 BESTPITCH 39315-022112 ROANOKE CITY COUNCIL REGULAR SESSION FEBRUARY 21,2012 2:00 P.M. CITY COUNCIL CHAMBER ,AGENDA 1. Call to Order--RolI Call. All present. The Invocation was delivered by The Reverend Carl 1. Tinsley, Pastor, First Baptist Church Buena Vista. The Pledge of Allegiance to the Flag of the United States of America was led by Mayor David A. Bowers. Welcome.. Mayor Bowers. NOTICE: , Today's Council m~eting will be televised live and replayed on RVTV Channel 3 on Thursday, February 23 at 7:00 p.m., and Saturday, February 25 at 4:00 p.m. Council meetings are offered with closed captioning for the hearing impaired. ANNOUNCEMENTS: THE PUBLIC IS ADVISED THAT MEMBERS OF COUNCIL RECEIVE THE CITY COUNCIL AGENDA AND RELATED COMMUNICATIONS, REPORTS, ORDINANCES AND RESOLUTIONS, ETC., ON THE THURSDAY PRIOR TO THE COUNCIL MEETING TO PROVIDE SUFFICIENT TIME FOR REVIEW OF INFORMATION. 1 THE CITY CLERK'S OFFICE PROVIDES THE MAJORITY OF THE CITY COUNCIL AGENDA ON THE INTERNET FOR VIEWING AND RESEARCH PURPOSES. TO ACCESS AGENDA MATERIAL, GO TO THE CITY'S HOMEPAGE AT WWW.ROANOKEVA.GOV.CLlCK ON THE GOVERNMENT ICON. NOTICE OF INTENT TO COMPLY WITH THE AMERICANS WITH DISABILITIES ACT. SPECIAL ASSISTANCE IS AVAILABLE FOR DISABLED PERSONS ADDRESSING CITY COUNCIL. EFFORTS WILL BE MADE TO PROVIDE ADAPTATIONS OR ACCOMMODATIONS BASED ON INDIVIDUAL NEEDS OF QUALIFIED INDIVIDUALS WITH DISABILITIES, PROVIDED THAT REASONABLE ADVANCE NOTIFICATION HAS BEEN RECEIVED BY THE CITY CLERK'S OFFICE. PERSONS WISHING TO ADDRESS COUNCIL WILL BE REQUIRED TO CONTACT THE CITY CLERK'S OFFICE PRIOR TO THE COUNCIL MEETINGS, OR REGISTER WITH THE STAFF ASSISTANT AT THE ENTRANCE TO THE COUNCIL CHAMBER PRIOR TO COMMENCEMENT OF THE COUNCIL MEETING. ONCE THE COUNCIL MEETING HAS CONVENED, THERE WILL BE NO FURTHER REGISTRATION OF SPEAKERS, EXCEPT FOR PUBLIC HEARING MATTERS. ON THE SAME AGENDA ITEM, ONE TO FOUR SPEAKERS WILL BE ALLOTTED FIVE MINUTES EACH; HOWEVER, IF THERE ARE MORE THAN FOUR SPEAKERS, EACH SPEAKER WILL BE ALLOTTED THREE MINUTES. ANY PERSON WHO IS INTERESTED IN SERVING ON A CITY COUNCIL APPOINTED AUTHORITY, BOARD, COMMISSION OR COMMITTEE MAY CONTACT THE CITY CLERK'S OFFICE AT 853-2541, OR ACCESS THE CITY'S HOMEPAGE TO OBTAIN AN APPLICATION. THE COUNCIL OF THE CITY OF ROANOKE IS SEEKING APPLICATIONS FOR THE FOLLOWING CURRENT OR UPCOMING VACANCIES: FAIR HOUSING BOARD - TWO VACANCIES . HOTEL ROANOKE AND CONFERENCE CENTER COMMISSION - ONE VACANCY PARKS AND RECREATION ADVISORY BOARD - ONE VACANCY ROANOKE CITY SCHOOL BOARD - THREE VACANCIES TOWING ADVISORY BOARD - ONE VACANCY (CITIZEN AT LARGE REPRESENTATIVE) 2 2. PRESENTATIONS AND ACKNOWLEDGEMENTS: A resolution paying tribute to the Milan Tobacconists on its 1 Oath Anniversary. Adopted Resolution No. 39315-022112 (7-0). The Mayor presented ceremonial copies to the Milan family and David and Renee Meyer, Owners, Milan Tobacconists. 3. HEARING OF CITIZENS UPON PUBLIC MATTERS: CITY COUNCIL SETS THIS TIME AS A PRIORITY FOR CITIZENS TO BE HEARD. ALL MATTERS WILL BE REFERRED TO THE CITY MANAGER FOR RESPONSE, RECOMMENDATION OR REPORT TO COUNCIL, AS HE MAY DEEM APPROPRIATE. Ben Early, M. Rupert Cutler and Dawn Forehand appeared before the Council. 4. CONSENT AGENDA (APPROVED 7-0) ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE BY THE MEMBERS OF CITY COUNCIL AND WILL BE ENACTED BY ONE MOTION. THERE WILL BE NO SEPARATE DISCUSSION OF THE ITEMS. IF DISCUSSION IS DESIRED, THE ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND CONSIDERED SEPARATELY. The Mayor called attention to a Closed Meeting from the City Manager. C-1 Minutes of the regular meetings of Council held on Tuesday, January 3, and Tuesday, January 17, 2012. RECOMMENDED ACTION: Dispensed with the reading ofthe minutes and approve as recorded. C-2 A communication from the City Manager requesting that Council convene in a Closed Meeting to discuss the disposition of publicly-owned property consisting of approximately 8 acres located at Countryside, where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the public body, pursuant to Section 2.2-3711 (A)(3) , Code of Virginia (1950), as amended. RECOMMENDED ACTION: Concurred in the request. 3 C -3 Reports of qualification of the following individuals: Dan Brokaw as a member of the Local Board of Building Cope Appeals to fill the unexpired term of Peter Clapsaddle sending September 30, 2013; Roger D. Malouf as a member of the Board of Zoning Appeals to replace William D. Poe for a term of office ending December 31, 2014; Ssunny Shah, Joshua Dietz and Archie Freeman, III, as members of the Parks and Recreation Advisory Board for three -year terms of office ending March 31, 2015; and Braxton Naff as a City representative of the Roanoke Valley - Alleghany Regional Commission to fill the unexpired term of Robert Logan, III, ending June 30, 2012. RECOMMENDED ACTION: Received and filed. REGULAR AGENDA 5. PUBLIC HEARINGS: NONE. 6. PETITIONS AND COMMUNICATIONS: a. Request of the Roanoke Valley Greenway Commission to update the Council on its projects and activities. Liz Belcher, Greenway Coordinator, Spokesperson. (Sponsored by the City Manager) Received and filed 7. REPORTS OF CITY OFFICERS AND COMMENTS OF CITY MANAGER: a. CITY MANAGER: BRIEFINGS: NONE. ITEMS RECOMMENDED FOR ACTION: Execution of additional amendments to the City's contract with Hill Studio, P.C., in connection with the Elmwood Park Improvements; and transfer of funds. Adopted Resolution No. 39316- 022112 and Budget Ordinance No. 39317-022112 (7 -0). COMMENTS BY CITY MANAGER. The City Manager gave the following comments: Recent snow storm • Thanked City crews who worked Sunday from 11:00 a.m. to 7:00 p.m. and again from 7:00 p.m. to 7:00 a.m. to clear the roads on holiday weekend. • Thanked Police, Fire and Emergency Management employees who were called out when limbs were down or as people needed help with small accidents. Power outages • Some citizens lost power as a result of the snow storm. • As of 9:00 a.m. today, there were 951 customers still without power. • Appalachian Electric Power (AEP) expects to have all the electricity restored by Wednesday. • AEP had approximately 740 contract line workers, 500 tree industrial tremendouses and 80 canal assessors working to resolve the issues. City's bond rating • Fitch ratings affirmed an AA plus rating with a stable outlook for the City. • Roanoke is considered a regional economic hub with a diverse economy that leverages the City's strengths. Healthcare, transportation and the growing opportunities in biomedical research spearheaded by Carilion Clinic and Polytechnic University lends income stability. • The AA plus rating reflects Roanoke's reserve levels and its moderate levels and the assessment additionally recognizes the City's prudent policies including adopting a balance budget. 8. REPORTS OF COMMITTEES: a. A report of the Roanoke City School Board requesting appropriation of funds for various educational programs; and a report of the Director of Finance recommending that Council concur in the request. Margaret Lindsey, Director of Accounting, Spokesperson. Adopted Budget Ordinance No. 39318 - 022112 (7 -0). 9. UNFINISHED BUSINESS: NONE. 10. INTRODUCTION AND CONSIDERATION OF ORDINANCES AND RESOLUTIONS: NONE. 5 11. MOTIONS AND MISCELLANEOUS BUSINESS: a. Inquiries and/or comments by the Mayor and Members of City Council. Mayor Bowers inquired about advertisements in residential neighborhoods and Council Member Lea commented on a recent home invasion. b. Vacancies on certain authorities, boards, commissions and committees appointed by Council. NONE. 12. RECESS - 3:24 P.M. At this point, Council Member Rosen left the meeting (4:10 p.m.) RECONVENED COUNCIL MEETING AT 4:11 P.M., IN THE COUNCIL CHAMBER, MAYOR BOWERS PRESIDING AND ALL MEMBERS OF THE COUNCIL IN ATTENDANCE, WITH THE EXCEPTION OF COUNCIL MEMBER ROSEN. CERTIFICATION OF CLOSED MEETING (6-0, Council Member Rosen was absent.) INASMUCH AS THERE WERE NO PUBLIC HEARINGS OR AGENDA ITEMS REQUIRING ACTION BY THE COUNCIL, THE 7:00 P.M. SESSION OF COUNCIL WAS CANCELLED. 13. ADJOURN - 4:12 P.M. 6 04 ~oln6on . IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 21st day of February, 2012. No. 39315-022112. A RESOLUTION paying tribute to Milan Tobacconists for 100 years of providing its customers with fine tobacco products and accessories; WHEREAS, in 1912 Joe H. Milan, Sr., an immigrantfrom Lebanon, was on his way to California to make a new life for himself when he stopped in Roanoke to visit an aunt; WHEREAS, Mr. Milan decided to stay in the Roanoke Valley, and with a $100.00 loan from his aunt, opened a store selling tobacco products and magazines to local residents, which became The Ideal; WHEREAS, a hard-working entrepreneur, Mr. Milan saw The Ideal grow and prosper, necessitating the expansion of the shop, and his brother, A.n. Milan, became a business partner renaming the business Milan Brothers; WHEREAS, following the death of his brother in 1938, Mr. Milan continl:led to operate Milan Brothers as a sole proprietor with the assistance of his sons, who helped out after school and on weekends; WHEREAS, Milan Bros, Inc. focused on providing its customers with the best tobacco products and outstanding customer service and also operated a lunch counter and fountain for many years; WHEREAS, eventually Joe H. Milan, Jr., took over the family business and with younger brothers Herbert and Ellis, who also joined the company, continued to operate Milan Bros, Inc., with the same focus on quality and service as his father and uncle had; WHEREAS, in 1956, Milan Brothers relocated to a new 2,400 square-foot building on Jefferson Street to better accommodate its expanding business as its reputation as a purveyor of quality tobacco products grew; WHEREAS, in 1994, the Milan family, which .made numerous contributions to the local business community as owners of Milan Brothers, Inc., decided to retire from the family business; . . WHEREAS, after careful consideration for their customers and an eye towar,d preserving the family's decades of hard work at Milan Brothers, the Milan family selected Don and Miriam Roy as the new owners in 1994; ~ WHEREAS, Don Roy,who previously owned a tobacco shop in Florida and had three decades of experience in retail management, expanded the selection and quality of the store's inventory, resulting in increased revenues while also maintaining Milan Brothers' reputation as a supplier of quality tobacco products and accoutrements, and thereafter became known as Milan Tobacconists; WHEREAS, in 2000 when it came time for Mr. and Mrs. Roy to retire, they decided to keep "Milan Tobacconists in the family, selecting David and Renee Meyer, their son-in-law and daughter, as the new owners; WHEREAS, Mr. and Mrs. Meyer expanded the mail order services by adding a website to reach a customer base far beyond the Roanoke Valley and position Milan Tobacconists for continued success in a new century; " WHEREAS, with a good deal of experience under their belts and a thriving cigar and pipe shop, Mr. and Mrs. Meyer decided to purchase the historic 309 South Jefferson Building in 2008, just blocks from the tobacco shop's previous location in Downtown Roanoke. The 309 South Jefferson Building purchase allowed for more flexibility and control. over the direction of the tobacco shop; WHEREAS, the spacious new building also provided Mr. and Mrs. Meyer with the perfect opportunity to create the cigar club they had envisioned for years. They immediately began to lay plans, and the doors of the Commonwealth Cigar Club were opened to new members a year later; WHEREAS, a proud family-owned business, Milan Tobacconists looks forward to continuing to provide its customers with the best tobacco products and services in the future. THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke that this Council adopts this means of recognizing and commending Milan Tobacconists on 100 years of providing fine. tobacco products and accessories to its customers. ATTEST: ~1n.M6<h1) Stephanie M. Moon, 'ifMc City Clerk ~~\.> ;0f:r'::':-'~':' :;~t~; """:"~'" ~ "" APPROVED ~~ David A. Bowers Mayor Why B Late? Ride with ~ffJ B. Early Cab Service Mission Statement B. Early Cab Service is committed to building a team of Full Time Professional Cab Drivers. Our~ goal is to provide the best, most efficient, and cleanest taxi service in the Roanoke Valley and surrounding area. Drivers will be ambassadors for visitors to the Roanoke Valley and friends to all local citizens who need dependable transportation. "limousine Style Service for Only Cab Fare" will best describe what we do as a team. Signed Date ~#c2, r- ---~:-j Roanoke City Council Regular Session February 21,2012 Hearing of Citizens Upon Public Matters Statement of Rupert Cutler, 204 S. Jefferson Street, Suite 4, Roanoke, VA 24011 Arts and Cultural Plan Celebration to be Held Tomorrow Mayor and Council members, I am Rupert Cutler. I live at 204 S. Jefferson Street, Roanoke. I am speaking as a member of the Roanoke Arts Commission. I would like to thank Mayor Bowers and City Manager Morrill for supporting the work of the Arts Commission by agreeing to speak at an important event being held by the Commission at the Claude Moore Educational Complex of the Roanoke Higher Education Center tomorrow evening. It will celebrate the completion and adoption by Council of City's new Arts and Cultural Plan. Progress under the plan will be reported on as well. I hope other members of Council also will be present. I have reason to believe that Ms. Price will be there! All citizens of Roanoke interested in the future of arts and cultural programming and marketing for our City and the region are welcome to this free event at which food and live music as well as PowerPoint reports, will be on the agenda. It will be held from 5:00 to 6:30 p.m. in the Claude Moore Complex across the street from the former Dumas Hotel on Henry Street. There will be a special performance by The Dorky Boys, runners-up in the 2011 "Roanoke's Got Talent" project of the Harrison Museum of African American Culture. City staff including Public Art Coordinator Susan Jennings and Tom Carr and Chris Chittum from the city's Planning and Economic Development departments oversaw development of the plan and will be there, as will all of the members of the Roanoke Arts Commission who served as the plan steering committee. The Arts and Cultural plan was adopted by Council as part of the city's Comprehensive Plan in August 2011. Following adoption, the Arts Commission formed an implementation committee which has been meeting with partner organizations in the community and working with city staff on internal changes to implement the plan. The work of the community partners will be highlighted at tomorrow's event. One of the plan's recommendations is for the City to create an Office of Arts and Cultural Activities comparable to the Office of Neighborhood Services. We are pleased that you all are considering the creation of a new position to provide administrative support half time to Neighborhood Services and half time to the Public Art Coordinator, who can use the help. The Arts Commission is excited at the progress being made, as a staff and volunteer commission team, to implement the Arts and Culture Plan, and we hope to see you all at our celebration tomorrow night. Thank you. #\' ,," ~o1~ #-:3 '.. Sent from my iPhone it ).'j~,~j4t. ;;1::;1:'. )~!t';;"i" ;..~..;+,~ '\.' , -..,. . ,)( Ilo E....m b"" , n ..Q .5 >oE- ~C),~;~..;;%,;;));';;; .-J Sent from my iPhone ~ Sent from my iPhone Sent from my iPhone ~ Sent from my iPhone Sent from my iPhone :l~." .'~ ~ ~ Sent from my iPhone Map Output . Page 1 of 1 .. 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CITY COUNCIL AGENDA REPORT To: Meeting: Su bject: Honorable Mayor and Members of City Council February 21 , 201 2 Request for Closed Meeting This is to request that City Council convene a ,closed meeting to discuss the disposition of publicly-owned property, approximately 8 acres located at Countryside, where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the public body, pursuant to 92.2-3711.A.3, Code of Virginia (1950), as amended. Christopher P. Morrill City Manager Distribution: Council Appointed Officers CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: c1erk@roanokeva.gov JONATHAN E. CRAFT Deputy City Clerk STEPHANIE M. MOON, MMC City Clerk CECELlA T. WEBB Assistant Deputy City Clerk February 22,2012 Candace Martin, Secretary Local Board of Building Code Appeals Roanoke, Virginia Dear Ms. Martin: This is to advise you that Dan Brokaw has qualified as a member of the Local Board of Building Code Appeals to fill the unexpired term of Peter Clapsaddle ending September 30, 2013. Sincerely, ~ 'r'n. YvlOoM.i Stephanie M. Moon, MMC L City Clerk Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to-wit: I, Dan Brokaw, do solemnly swear that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a member of the Local Board of Building Code Appeals to fill the unexpired term of Peter Clapsaddle ending September 30, 2013, according to the best of my ability. So help me God. L:1 ;1 ~aMJ Dan Brokaw . The foregoing oath of office was taken, sworn to, and subscribed before me by Dan Brokaw this M day of ~!!J- 2012. Brenda S. Hamilton, Clerk of the Circuit Court BY_~ ~~~ I Clerk February 22, 2012 Rebecca J. Cockram, Secretary Board of Zoning Appeals Roanoke, Virginia Dear Ms. Cockram: JONATHAN E. CRAFT Deputy City Clerk CECELIA T. WEBB Assistant Deputy City Clerk This is to advise you that Roger D. Malouf has qualified as a member of the Board of Zoning Appeals to replace William D. Poe for a term of office commencing January 1, 2012 and ending December 31, 2015. Sincerely, k4ik-n� yin. D r� Stephanie M. Moon, MMC City Clerk CITY OF ROANOKE r, OFFICE OF THE CITY CLERK %'- 215 Church Avenue, S. W., Suite 456 ='\ Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fax: (540) 853 -1145 STEPHANIE M. MOON, MMC E -mail: clerk@roanokeva.gov City Clerk February 22, 2012 Rebecca J. Cockram, Secretary Board of Zoning Appeals Roanoke, Virginia Dear Ms. Cockram: JONATHAN E. CRAFT Deputy City Clerk CECELIA T. WEBB Assistant Deputy City Clerk This is to advise you that Roger D. Malouf has qualified as a member of the Board of Zoning Appeals to replace William D. Poe for a term of office commencing January 1, 2012 and ending December 31, 2015. Sincerely, k4ik-n� yin. D r� Stephanie M. Moon, MMC City Clerk Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to -wit: I, Roger D. Malouf, do solemnly swear that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a member of the Board of Zoning Appeals to replace William D. Poe for a term of office commencing January 1, 2012 and ending December 31, 2014, according to the best of my ability. So help me God. C The foregoing oath of office was taken, sworn to, and subscrt4d before me by Roger D. Malouf this day of ! I ✓v 2012. Brenda S. Hamilton, Clerk of the Circuit Court Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: c1erk@roanokeva.gov JONATHAN K CRAFT Deputy City Clerk CECELIA T. WEBB Assistant Deputy City Clerk STEPHANIE M. MOON, MMC City Clerk February 22,2012 Nicole Ashby, Secretary Parks and Recreation Advisory Board Roanoke, Virginia Dear Ms. Ashby: This is to advise you that Ssunny Shah, Joshua D,ietz and Archie Freeman, II, have qualified as members of the Parks and Recreation Advisory Board for three-year terms of office ending March 31,2015. Sincerely, ~rn.~ Stephanie M. Moon, MMC City Clerk Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to-wit: I, Ssunny Shah, do solemnly swear that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a member of the Parks and Recreation Advisory Board for a three-year term of office ending March 31,2015, according to the best of my ability. So help me God. ~~ Ssunny Shah The foregoing oath of office was taken, sworn to, and subscribed before me by Ssunny Shah this (L{/t<- day oi f7/JrUt712012. Brenda S. Hamilton, Clerk of the Circuit Court , Clerk' Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to-wit: I, Joshua T. Dietz, do solemnly swear that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a member of the Parks and Recreation Advisory Board for a three-year term of office ending March 31,2015, according to the best of my ability. So help me God. ~<(.~ Jo hua T. Dietz --- The foregoing oath of office was taken, sworn to, and subscribed before me by Joshua 1. Dietz this /C/rrtay ~~v-t 2012. '7~ Brenda S. Hamilton, Clerk of the Circuit Court , Clerk Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to-wit: I, Archie Freeman, III, do solemnly swear that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a member of the Parks and Recreation Advisory Board for a three-year term of office ending March 31,2015, according to the best of my ability. So help me God. ~~ Arch e reman, III ---- The foregoing oath of office was taken, sworn to, and subscribed before me by Archie Freeman, III, this /#-day oi'f"-e.bnlo,,ry2012. Brenda S. Hamilton, Clerk of the Circuit Court Xt4 CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: clerk@roanokeva.gov JONATHAN E. CRAFT Deputy City Clerk STEPHANIE M. MOON, MMC City Clerk CECELIA T. WEBB Assistant Deputy City Clerk February 22,2012 Wayne G. Strickland, Executive Director Roanoke Valley Alleghany Regional Commission. P. O. Box 2569 Roanoke, Virginia 24010 Dear Mr. Strickland: This is to advise you that Braxton Naff has qualified as a City representative (non-elected official) of the Roanoke Valley-Alleghany Regional Commission to fill the unexpired term of Robert Logan, III, ending June 30, 2012. Sincerely, ~m. YY'p<hv Stephanie M. Moon, MMC \.... City Clerk Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to-wit: I, Braxton Naff, do solemnly swear that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a City representative of the Roanoke Valley-Alleghany Regional Commission to fill the unexpired term of Robert Logan, III, ending June 30, 2012, according to the best of my ability. So help me God. The foregoing oath of office was taken, sworn to, and subscribed before me by Braxton Naffthis I~dayof funlj/fl/2012. Brenda S. Hamilton, rk of the Circuit Court , Clerk CITY COUNCIL AGENDA REPORT To: Meeting: Subject: Honorable Mayor and Members of City Council February 21, 2012 Status Report - Greenway Commission I would like to sponsor a request from Liz Belcher and Mark McClain of the Greenway Commission to present a report to City Council on Greenway Commission activities and projects. Christopher P. Morrill City Manager Distribution: Council Appointed Officers .;. 1\' 0 AN O. R l[ II~. k I. EY. G REE NVVAYS Roanoke Valley Greenways Update to Roanoke City Council February 21, 2012 '-) I, _~_,~__."._n' .__--.... \ ""'-.. ~ 10-0 ~ N 0 K E v lI.. I.- \. E Y G RE E N WAY S Agenda · Budget Time · Benefits: Return on the Investment · Update on Projects Across Valley · Bridging the Gap to Finish Roanoke River Greenway 2 ~ G I~E E N WAY $ Budget Time · No Increase in Greenway Budget: $87,905 · Request to Localities: $87,500 · 180/0 increase in benefit costs · 11.50/0 decrease in operations · Roanoke's Portion is 45.250/0, based on population estimates from Weldon Cooper Center - $39,600 3 Return on Investment This Year · Bridge the Gap - private funds · Grants; matched by BtG · Pathfinders · Pathfinders Hours /\/\qO() $1 ,295,650 $625,000 $625,000 $ 3,300 $ 42,350 4 ~ ~ 0 1<."1 0 t..: E: \I'" \. l. f .,. GREENWAYS Greenway Volunteers for Roanoke Greenway Volunteers for Roanoke Benefits: Economic Development · Attracting the creative class as employees · New businesses · Small business growth · Attracting events · Tourism · Health savings · Real estate: Value added, investment · Environmental savings · Corporate relocations · Free transportation · Outdoor image · Corporate investment SH.ZOll lIvo businesses have sprung up: one selling refreshments and one renting bicycles, ,~- - \. , . ,p..r-j' '~~aOOO(J _ ,. , -~~,..-.--~ Irt~~.n:;~-:;::-".~. --~ ; ti{....,~ ,'.i:}:: ''\~ _..NaItl;.o.~I"",_'_ Stc\..~ cf RDilnoItPc~ AIwr'. Edg. SpomCctnPlh Ii'lthl"Gwir8, Cln English, a'lAr MrIb; ftomIltO)IU, dfm and snacb tMeSuWy ,ftllmOCln. TMcovpIa sUrtl!d theirbusloou anti" bein; f1UpQd by a patadltn Aiamdria. Engltltl'5 son. 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L t 'I' 'G /tEE NWA'Y S Bridge St. - Memorial Ave ,,/ /",./ , /' ~_/ ~ .'( - @u[M] U@ cQ]@~@~ @22022[M] 'J ~ ~ , ,GR,EENWAYS ') - Opening Spring 2012 . .r -m:,L~,.~~k ~",,1,, ,..._~"~,,,,(li":J!tiL,~. ,:, .~ ,~,~""","_., ,_ ~~,~ ....,'.__--'-.~ ,.--",l...~""",-"Ar~, ,""';' -::;-~i.,;:;~..i~f - ij'j ,~,~~~ ~'"",_~ -- . .-."-- ....-'- . What Do We Need , . Goal: 18.3 miles funded in 2013 .. Need: . $7 million Progress: $2.2 M · Pending: $1.7 M grants Timeline: $3.5 million in 2012, payable OVQr 3 years ... · BRIDGING THE GAP Thanks for Doing Your Part to Make Gre.enways .~Reali:ty! .\ '; , ......"'.==.~!!fi...=..o.:=.!;:;~"~.,d'\i..""._..,,__...=c1~____,____.. __JL~,_!_____-.....___- ___~____............~, .,: - .-,>,' -.--........~ .',"," --____~_~"..,"'"' --"," ',_ _ ~:;;r._-~l.'dt~,_. --; "-~_:'c&~_,;c,__,~_-......,..,....,~ p-:(. IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 21st day of February, 2012. No. 39316-022112. A RESOLUTION authorizing the City Manager's issuance and execution of additional Amendments to the City Contract with Hill Studio, P.C., in an amount up to $425,000.00 for additional architectural and engineering (AlE) services for the Elmwood Park Improvements Project; and authorizing the City Manager to take certain actions in connection with such Project. BE IT RESOLVED by the Council of the City of Roanoke that: 1. The City Manager is hereby authorized, for and on behalf of the City, to issue and execute such additional Amendments as may be necessary to the City's Contract with Hill Studio, P.c., in an amount not to exceed $425,000.00 for additional AlE services for the Elmwood Park Improvements Project, all as more fully set forth in the City Council Agenda Report to this Council dated February 21,2012. 2. The form of such Amendments shall be approved by the City Attorney, 3. Such Amendments will provide authorization for additions to the work, with an increase in the amount of the Contract and provided the total amount of such Amendments will(not exceed ari. additional $425,000.00, including an initial Amendment for the additional AlE services referred to above in an amount of $375,000.00, all as set forth in the above Report. K:\teg\res-amend to a-e svcs contract-elmwood park improvements 021612,doc 1 4. The City Manager is further authorized to take such actions and execute such documents as may be necessary to provide for the implementation, administration, and enforcement of all such Amendments to the above mentioned Contract, as well as the Contract itself. ATTEST: ~rn.~ City C1e!k K:\teg\res-amend to a-e svcs contract-elmwood park improvements 021612,doc 2 ~ IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 21st day of February, 2012. No. 39317~022112. AN ORDINANCE to transfer funding from the Capital Improvement Reserve Contingency to the Elmwood Park Improvements Project, amending and reordaining certain sections ofthe 2012 Capital Projects Fund Appropriations and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that the following sections of the 2012 Capital Projects Fund Appropriations be, and the same are hereby, amended and reordained to read and provide as follows: Appropriations Contingency Appropriated from General Revenue 08-530-9575-9220 08-530-9667 -9003 . $ (275,000) $ 275,000 Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. AE/j ., ;q~~. yy\~CttV City~~lerk. L. CITY COUNCIL AGENDA REPORT To: Meeting: Subject: Honorable Mayor and Members of City Council February 21, 2012 Elmwood Park Improvements - Amendments to AlE Services ~Contract with Hill Studio, P.c. Background: The City entered into a contract with Hill Studio, P.c. (Hill Studio) dated September 2, 2011, to perform multiple phases of architectural and engineering services for the Elmwood Park Improvements project. This contract included work done by sub-contractors of Hill Studio such as Spectrum Design, Mattern and Craig, Stage Sound and ECS Limited. Hill Studio has recently completed the Master Plan for Elmwood Park. The initial phase of the Contract provided for surveying, a geotechnical report, various community meetings and citizens' comments, and development of a Master Plan. The fee for this initial phase was $149,997. The City, has exercised its option to have Hill Studio provide the other phases of the Contract, including preparing the preliminary and final design, construction documents, bid documents, and providing construction observation for the proposed improvements. Staff will provide periodic briefings to Council as the final design progresses. Considerations: The initial amendment is for the additional phases outlined above and as set forth in the Contract. City staff has negotiated an acceptable Contract Amendment with Hill Studio for an additional fee of $375,000 for such initial amendment. In addition to the above fee, other project expenses connected with the project's design and development may include additional surveying, environmental testing, streetscape and/or improvements to the Main Library, and related expenses of this nature. Some of these items may be requested to be performed by Hill Studio, and some may be obtained independently, in order to allow for the most efficient use of resou rces. Therefore, there could be additional amendments needed to the Contract with Hill Studio to perform additional services as the project develops. However, the total of such amendments is not expected to exceed an additional $50,000 over and a~ove the above mentioned amount of $375,000, for a total additional amount not to exceed $425,000. Elmwood Park Improvements account (08-620-9667) has an available balance of approximately $150,000. Funding in the amount of $275,000 is available in Capital Improvement Reserve Contingency (08-530-9575-9220) to provide the additional funds needed for this proposed Contract Amendment. Future planned debt funding for the project, in the amount of $4,700,000 will be reduced by $275,000. Recommended Action: Authorize the City Manager to execute additional amendments as mentioned above, approved as to form by the City Attorney, to the City's Contract with Hill Studio, P.c. in an amount not to exceed $425,000 for additional professional services. Authorize the City Manager to take such actions and to execute such documents as may be necessary to provide for the implementation, administration, and enforcement of all such amendments to the above mentioned Contract with Hill Studio, P.c., as well as the Contract itself. Authorize the Director of Finance to transfer funding in the amount of $275,000 from Capital Improvement Reserve Contingency (08-530-9575-9220) to Elmwood Park Improvements (08-620-9667). Christopher P. Morrill City Manager Distribution: Council Appointed Officers Brian Townsend, Assistant City Manager for Community Development Sherman M. Stovall, Assistant City Manager for Operations Steven C. Buschor, Director of Parks and Recreation Philip C. Schirmer, City Engineer 2 CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: c1erk@roanokeva.gov JONATHAN E. CRAFT Deputy City Clerk STEPHANIE M. MOON, MMC City Clerk CECELIA T. WEBB Assistant Deputy City Clerk February 22, 2012 Cindy H. Poulton, Clerk Roanoke City School Board Roanoke, Virginia Dear Ms. Poulton: I am enclosing copy of Budget Ordinance No. 39318-022112 to appropriate funding from the state government and private grants for various educational programs, amending and reordaining certain sections of the 2011-2012 School Grant Fund Appropriations. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Tuesday, February 21,2012, and is in full force and effect upon its passage. Sincerely, ~~~~ City Clerk Enclosure pc: Christopher P. Morrill, City Manager Timothy R. Spencer, Acting City Attorney Ann H. Shawver, Director of Finance Amelia Merchant, Director, Management and Budget' ~ IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 21st day of February, 2012. No. 39318-022112. AN ORDINANCE to appropriate funding from the state government and private grants for various educational programs, amending and reordaining certain sections of the 2011-2012 School Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that the following sections of the 2011-2012 School Grant Fund Appropriations be, and the same are hereby, amended and reordained to read and provide as follows: Appropriations Materials and Supplies Teacher Stipends - Patrick Henry Teacher Stipends - William Fleming Edu'cation Coordinators Instructional Supplies Teacher Stipends - Forest Park Academy Revenues State Grant Receipts State Grant Receipts Private Foundation Receipts 302-11 0-0000-0050-768F-611 00-46614-2-01 302-11 0-0000-0390-322F-611 00-41129-3-1 0 302-11 0-0000-0400-322F-611 00-41129-3-1 0 302-110-0000-1000-305F-61100-41138-9-09 302 -11 0-0000-1 000-305F -61100-46614-9-09 302-110-0000-1304-322F-611 00-41129-3-1 0 302 -000-0000-0000-305F -00000-32220-0-00 302-000-0000-0000-322F-00000-32415-0-00 302-110-0000-0000-768F-00000-33808-0-00 $ 4,900 8,424 8,424 240 2,647 8,424 2,887 25,272 4,900 Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: ~'rn.~ City Clerk, February 21, 2012 The Honorable David Bowers, Mayor and Members of Roanoke City Council ,Roanoke, VA 24011 Dear Members of Council: As a result of official School Board action on Tuesday, February 14, 2012, the Board respectfully requests City Council approve the following appropriation requests: New Appropriation Project Graduation Academic Year 2011-12 Lowe's Toolbox for Education - Fallon Park 2011-12 Revised ApproPrlation Child Development Clinics Program 2011-12 Total New Award $25,272 $ 4,900 Additional Award $ 2,887 ~ ~~W ROANOKE CITY PUBLIC SCHOOLS Strong Students. Strong Schools. Strong City. School Board David B. Carson Chairman Todd A. Putney Vice Chairman Mae G. Huff Annette Lewis Suzanne P. Moore Lori E. Vaught Richard WWis Dr. Rita D. Bishop Superintendent Cindy H. Poulton Clerk of the Board The School Board thanks you for your approval of the appropriation requests as submitted. Sincerely, ~p~ Cindy ~. Poulton, Clerk pc: Timothy Spencer Chris Morrill Ann Shawver David B. Carson Rita D. Bishop Curt Baker Margaret Lindsey Acquenatta Harris (w / details) p: 540-853-2381 f: 540-853-2951 P.O. Box 13145 Roanoke, VA 24031 www.rcps.info CITY COUNCIL AGENDA REPORT To: Meeting: Subject: Honorable Mayor and Members of City Council February 21, 2012 School Board Appropriation Request Backg ro u nd : As the result of official School Board action at its February 14th meeting, the Board respectfully requested that City Council appropriate funding as outlined in this report. The 2011-12 Project Graduation Academic Year Academy grant of $25,272 provides funding for remedial high school instruction for seniors needing verified credits to graduate and for sophomores and juniors who passed a class but failed the associated Standards of Learning (SOL) exam. The program will be reimbursed by state funds and will end May 25, 2012. This is a continuing program. The 2011-12 Lowe's Toolbox for Education grant of $4,900 will be used to support the Garden Court Connections to Learning (GCCL) project at Fallon Park Elementary. Funding will be used to renovate and refresh the large open courtyard that is at the center of Fallon Park's school building. The space, not significantly utilized currently, will be established as an outdoor learning lab where teachers and students can connect outdoor gardening experiences with core subject concepts. Specifically, funding will be used for patio tables with attached seating, a greenhouse, planting materials for use in the five existing raised flower beds, and gardening tools and gloves forteachers and students. This program will be fully paid by grant funds. This is a new program. The 2011-12 Child Development Clinics program increase of $2,887 will be used to fund the salary and expenses of the Educational Coordinator at the Care Connection and Carilion Child Development Clinics operated by the Virginia Department of Health. The increase is a result of additional funding awarded by the Virginia Department of Education. The program will be reimbursed in full by state funds and will end June 30,2012. This is a continuing program. Recommended Action: We recommend that you concur with this report ofthe School Board and adopt the attached budget ordinance to appropriate funding as outlined. !(Y6~ ANN H. SHAWVER Director of Finance Distribution: Council Appointed Officers Rita D. Bishop, Superintendent, RCPS Curtis Baker, Deputy Superintendent for Operations, RCPS COMMITTEE V ACANCIES/REAPPOINTMENTS February 21, 2012 VACANCIES: Three year term of office to replace Thomas W. Ruff (citizen at large) as a member of the Towing Advisory Board ending October 31,2014. Criteria requires a citizen at large. Unexpired term of office of William West as a member of the Parks and Recreation Advisory Board ending March 31, 2013, due to lack of attendance. Four-year term of office of The Reverend C. Nelson Harris as a member of the Hotel Roanoke and Conference Center Commission ending April 12, 2012. Three year terms of office of Rodney Saunders and Diron Wirt as members of the Fair Housing Board ending March 31,2015.