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Mins 01/03/12 - 04/16/12
341 ROANOKE CITY COUNCIL - REGULAR SESSION January 3, 2012 9:00 a.m. The Council of the City of Roanoke met in regular session on Tuesday, January 3, 2012, at 9:00 a.m., in Room 159, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., City of Roanoke, with Mayor David A. Bowers presiding, pursuant to Chapter 2, Administration, Article II, City Council, Section 2 -15, Rules of Procedure, Rule 1, Regular Meetings, Code of the City of Roanoke (1979), as amended, pursuant to Resolution No. 39150 - 070511 adopted by the Council on Tuesday, July 5, 2011. PRESENT: Council Members Court G. Rosen, Sherman P. Lea and Mayor David A. Bowers -3. ABSENT: Council Members Anita J. Price, David B. Trinkle, William D. Bestpitch, and Raphael E. Ferris -4. OFFICERS PRESENT: Stephanie M. Moon, City Clerk. COUNCIL: Due to the lack of a quorum, Mayor Bowers declared the Council meeting in recess until such time that a quorum may be present. At 9:08 a.m., the Council meeting reconvened in the Council Chamber, Room 450, fourth floor, Noel C. Taylor Municipal Building, with Mayor David A. Bowers presiding. PRESENT: Council Members Court G. Rosen, David B. Trinkle, William D. Bestpitch, Raphael E. Ferris, Sherman P. Lea, Anita J. Price, and Mayor David A. Bowers -7. ABSENT: None -0. The Mayor declared the existence of a quorum. OFFICERS PRESENT: Christopher P. Morrill, City Manager; Timothy R. Spencer, Acting City Attorney; Ann H. Shawver, Director of Finance; and Stephanie M. Moon, City Clerk. J 342 COUNCIL: A communication from Mayor Bowers requesting that Council convene in a Closed Meeting to discuss vacancies on certain authorities, boards, commissions and committees appointed by Council, pursuant to Section 2.2- 3711(A)(1), Code of Virginia (1950), as amended, was before the body. (See communication on file in the City Clerk's Office.) Council Member Rosen moved that Council concur in the request of the Mayor to convene in Closed Meeting as above described. The motion was seconded by Vice - Mayor Trinkle and Council Member Ferris and adopted by the following vote: AYES: Council Members Rosen, Trinkle, Bestpitch, Ferris, Lea, Price, and Mayor Bowers -7. NAYS: None -0. COUNCIL: A communication from Council Member Anita J. Price, Chair, Roanoke City Council Personnel Committee, requesting that Council convene in a Closed Meeting to discuss mid -year performances of Council- Appointed Officers, pursuant to Section 2.2- 3711(A)(1), Code of Virginia (1950), as amended, was before the body. (See communication on file in the City Clerk's Office.) Council Member Price moved that Council concur in her request to convene in Closed Meeting as above described. The motion was seconded by Council Member Lea and adopted by the following vote: AYES: Council Members Rosen, Trinkle, Bestpitch, Ferris, Lea, Price, and Mayor Bowers -7. NAYS: None -0. COUNCIL: A communication from the Acting City Attorney requesting that Council convene in a Closed Meeting to consult with legal counsel on a specific legal matter relating to pending litigation requiring the provision of legal advice, pursuant to Section 2.2 -3711 (A)(7), Code of Virginia (1950), as amended, was before the body. (See communication on file in the City Clerk's Office.) C 1 343 Vice -Mayor Trinkle moved that Council concur in the request of the Acting City Attorney to convene in Closed Meeting as above described. The motion was seconded by Council Member Rosen and adopted by the following vote: AYES: Council Members Rosen, Trinkle, Bestpitch, Ferris, Lea, Price, and Mayor Bowers -7. NAYS: None -0. ITEMS LISTED ON THE 2:00 P.M. COUNCIL DOCKET REQUIRING DISCUSSION /CLARIFICATION AND ADDITIONS /DELETIONS TO THE 2:00 P.M. AGENDA. NONE. TOPICS FOR DISCUSSION BY THE MAYOR AND MEMBERS OF COUNCIL. NONE. BRIEFINGS: Electoral Board Precinct Presentation Melvin E. Williams, Vice - Chairman, Roanoke Electoral Board, presented the following information relating to recommendations of the Electoral Board in connection with polling precincts throughout the City of Roanoke: 344 Mr. Williams acknowledged that one of the biggest challenges with identifying polling places was complying with the Americans with Disabilities Act (ADA) requirements, adding that polling places in the Raleigh Court and Wasena neighborhoods have been very difficult because of the population, layout and lack of geographic landmarks. He advised that the proposed precincts as above described would potentially save nearly $11,000.00 per election, which would represent an approximate savings of 25 per cent in personnel cost; and the new plan would require two new polling places to accommodate P17 and P8 precincts. Upon studying the data pertaining to the proposed precincts, said information would thereafter be presented to the public for comment, and such changes, if any, would become effective on December 31, 2012, pursuant to the Code of Virginia. In response to a question posed by Council Member Ferris whether the plan had to be approved by the Justice Department even though all the elections were held at- large, the Acting City Attorney responded in the affirmative; in response to how long the process would take, Mr. Spencer responded that a quick turnaround could be expected if the City remained proactive and submitted the Plan well in advance; and lastly, Council Member Ferris questioned if the December 31 date included the Justice Department approval, Mr. Spencer responded that Justice Department approval would be necessary prior to the December 31, 2012 effective date if the proposed precincts were to be utilized for the June Primary in 2013. Mr. Williams added that once the precinct/boundary lines have been determined, polling places will be selected, and thereafter, all documents will be submitted to the Department of Justice for its approval. As a result of Vice -Mayor Trinkle's inquiry concerning whether the polling places should be selected prior to public comment, Mr. Williams advised that once the boundary lines have been established and agreed upon by the Council, then consideration should be given to the polling places. In response to a questioned proffered by Council Member Lea as to the criteria set forth by the Justice Department in connection with its review, the Acting City Attorney replied that the Department considers polling places, racial make -up, number of registered voters in the areas, type of polling places, distance from polling places, number of reductions, and how changing the precinct districts affect boundary lines at the polling locations. Council Member Lea asked that the location of Precincts 7 and 15 as depicted on the map be expounded upon, Mr. Williams pointed out that Precinct 7 was in the Crystal Springs, South Roanoke, and Roanoke Memorial Hospital area; and the City Registrar Laverne Grigsby Shepherd indicated that Precinct 15 was the former William Ruffner Middle School. 345 Council Member Price questioned how the information would be disseminated to the public and if it would be available on -line, Mr. Williams said the information currently available through the Registrar's Office. As discussion ensued, Vice -Mayor Trinkle stated that if the Council was in agreement with the preliminary plan, consequently, it could be referred to the City Manager to formulate a plan to receive public comment prior to transmitting a report back to Council for approval. Additionally, he suggested that today's presentation be televised and replayed for public viewing as well as all future briefings before the Council be televised live by RVTV. In response to an inquiry by Council Member Bestpitch whether the numbers shown on the map were reflecting the City's population or registered voters, Mr. Williams answered that the numbers represented the number of registered voters. Council Member Bestpitch further questioned if the "communities of interest" that had previously been referenced included areas drawn by neighborhoods; Mr. Williams answered in the affirmative. Mayor Bowers stated that he felt the proposal was a grand plan but questioned what would happen if Council wanted 25 precincts instead of 19 and if it would take another 90 days to return the results. Mr. Williams explained that, at the Council's request, the Electoral Board could develop a plan for 25 precincts instead of the proposed 19 and since all of the necessary data had already been collected, it would not take 90 days to return the plan. Mayor Bowers shared his concerns about the proposed Precincts 8 and 11 noting that the voters would have to travel far to vote. Mr. Williams explained that due to the number of registered voters and geographical locations, these Precincts were the most difficult based on the density of said areas. During his comments, Mayor Bowers also suggested that the presentation be televised live and replayed on RVTV Channel 3 and that Bob Clement, Neighborhood Services Coordinator, work with neighborhood groups to ensure that public comments are included; and that the matter be referred to the City Manager for report to the Council within 60 - 90 days. Furthermore, Council Member Bestpitch recommended that the Mayor's Committee for People with Disabilities and Roanoke City Schools also be included in the process. There being no further discussion, the matter was referred to the City Manager for report to Council within 60 days. At 9:55 a.m., the Mayor declared the Council meeting in recess for a Closed Meeting to discuss mid -year performances of certain Council- Appointed Officers. 346 At 11:28 a.m., the Council meeting was reconvened, with Mayor Bowers presiding and all Members of Council in attendance for continuation of briefings. Fiscal Year 2013 Budget/Financial Planninq Work Session Amelia Merchant, Director, Office of Management and Budget; and Ann Shawver, Director, Department of Finance, gave a presentation regarding the Fiscal Year 2013, and highlighted the following items: • FY 2012 -2013 Local Tax Projection • Preliminary Non - Discretionary Cost Increases • City Retirement Cost Adjustment • Citizen Budget Engagement.Team • Next Steps Revenue Budget by Major Category Fiscal Year 2012 Adopted C.ha, L."I istiat Real Estate Tax $ 79.6 t�ayef f� { Intergovernmental $ 67.7 DOW xx Sales $ 18.5 4% Personal Property $ 18.7 f,FP Id. A+d 6uo. Business License $ 11.9 uo sx 31 Prepared Food $ 16.5 Charges for Services $ 10.1 Other Local Taxes $ 32.7 Other $ 3.0 A 7% 4�°m �Inmyov`t rx sex TOTAL $ 258.7 3 1 FY 2013 Projected Local Tax Compared to Adopted FY12 Budget Category FY12 Adopted $ Growth (Decline) % Growth (Decline) FY13 Preliminary Real Estate Tax S 79,686,000 5 (1,058,00?) - 13% S 73,527,00? Perswal Pmperiy Tax 18,672,000 17,000 0.1V 18,e,29,00 Saes, Tax 18,515,000 776,DDD 42.1 39 91,00? Prepared Food $ Beverage 5% 11,78~ 143 247,857 21% 12.030,003 BPOL Tax 11,910,000 148,00? 1.,Y, 12 059,OD? Telewmmuniraticra Tax 7,862,000 {432,0001 - 5.IY/. 7,250,000 Translerr.. Occupancy Tax 2,878,000 146.000 5.1% 3,024,003 Other Local Taxes 22,2iQ,000 248,000 1.1 ra 22.451,00 Sub Tout Local Taxes Wrhout the 25'. Prepared Food 8 Beverage Tax S 173,227,143 $ 93,857 0.15'. 3 17. 321,00? Prepared Food & Beverage 14% to RCPS 4,712837 J Dates to Watch for Refinement of Local Tax Estimates • January 31 — appeal period ends for real estate • Late February — real estate estimate refined • February — NADA data available for 2012 vehicular values; personal property estimate updated • March 1 — Business license tax due date • Mid March - BPOL estimate refined • Early April — Commissioner of Revenue releases 2012 personal property levy • Mid April — personal property estimate finalized 1 4 OVA Revenue Values Local Tax Revenues Shared 40.0% with RCPS Tax Current Rate Maximum Rate Rate Change Value Real Estate $1.19 None $.01 = $649,000 Personal Property 1 $3.45 None S_01 = $01,000 Cigarette (20 per pack) $0.54 None S.01 = $45,000 Transient Occupancy 7% None 1% = $432,000 Admissions (General) 5.5% None 1% = $76,000 Prepared Food & Beverage 5% None 1 ofd = $2,406,000 Motor Vehicle License 520.00 $33.00 $1 = $100,000 Note 1: 711e PE -MON31 Prop" [Maa t Is caluta ed on the local pariion of the tax onto; It does not Include PPTR k The Governor's Commonwealth Budget • Increased Street Maintenance funding • Locality "Aid to the Commonwealth" reduced by 17% (positive impact to the City) • VJCCCA funding reduced by 11 % • No change to HB599 Law Enforcement funding Preliminary FY 2012 -2013 Non- Discretionary Cost Increases Total: $762,478.00 • Medical - $302,787.00 o Anticipated increase of 10% in employer share January 2013 • Dental - $15,972 o Anticipated increase of 5% in employer share January 2013 • VRS o Sheriff - $443,719.00 Increase in contribution rate from 17.26% to 22.42% C �J 1 349 City Retirement Cost Adjustment • City Retirement Contribution — ($1,500,317) • Decrease in employer contribution rate from 18.04% to 15.60% • Rate reduction considered to be short term • Upcoming GASB changes, market volatility in FY12, recommended benefit revisions including COLA funding policy all expected to impact future rates o Based on anticipated future retirement contribution rate, recommend using to fund one -time expenses • Facilitates reallocation of funding to City Retirement when needed Citizen Budget Engagement Team(CBET) • First meeting held on Thursday, December 15, 2011 • Topics: Budget, Budgeting for Outcomes, team responsibilities • Orientation for all team members completed • Next meeting scheduled for Tuesday, January 24, 2012 Next Steps • Budget Offers due Tuesday, January 10, 2012 • Department of Management and Budget Staff and Priority Team Reviews • Council Briefing — February 6, 2012 o Offers by Priority o Price of Government o Capital Planning (See copy of presentation on file in the City Clerk's office.) Vice -Mayor Trinkle questioned if there had ever been any discussion about the Sheriffs Department changing from the Virginia Retirement System (VRS) to the City's Pension Plan. Ms. Shawver explained that there were recruiting advantages for the Sheriffs Department to remain with VRS; however, it was something that could be studied, but it could prove to be complex. Council Member Ferris inquired as to how much 1/10 of 1 percent would affect the $1.5 million; whereupon, Ms. Shawver advised that staff would recommend following the actuary's guidance and set the contribution rate at 15.6 percent, but budget for 18 percent; and in Fiscal Year 2013, re- allocate $1.5 million for other uses. In response to Council Member Ferris' question regarding the actuary's recommendation being for five years, the Director of Finance responded that it was a one year recommendation; and then reminded the Council that the market had not done well in the current year and the assumed 7.75% interest returns were not being met. She also pointed out that the Governmental Accounting Standards Board (GASB) was also going through a major revision in their accounting standards for pension systems and would probably require higher contribution rates. 350 In connection with the Citizen Budget Engagement Team members engaged in the FY 2012 -2013 budget process, Ms. Merchant reported that 11 of the 12 members had responded affirmatively, nine of the members had attended the meeting on Friday, December 15, with the remaining two being briefed on Monday, December 19; adding that another meeting was held on Friday, December 24. In response to those citizens serving on the Citizen Budget Engagement Team, Ms. Merchants shared the following names: Basil Akers - Southwest Paul Economy - Southwest Braden Gandee - Southwest Brian Gibson - Southeast Cyndi Hilton - Northwest Phyllis Johnson - Northwest Gail Kinzer Lewis - Northwest Ron McCorkle - Southeast John Reburn - Southwest James Settle - Southwest Eltamae Wilson - Northwest Mayor Bowers confirmed that all budget meetings would be held during the Monday briefing sessions over the next several months, with a public hearing on the 2012 -2013 Fiscal Year budget and real estate tax assessment on Thursday, April 26 at 7:00 p.m., in the Council Chamber; and approval of the FY 2012 -2013 budget would be considered at a recess meeting of Council on Monday, May 14 at 2:00 p.m., in the Council Chamber. Council Member Rosen commended the Finance staff and the administration for their work during one of the most difficult times that any government had experienced in a long time. He said that what made him feel so good was that even though real estate had declined a little, other localities across the state and country had experienced double -digit declines over the past several years and it appeared that Roanoke was going to realize a little growth in revenue. He commented that it showed Roanoke's resiliency and that people in the region feel more comfortable spending more money than they did in the previous year on consumption items. He further commented that it did not seem as though the problems were not insurmountable. Ms. Shawver confirmed that there was growth and the City was being precautious and she was optimistic that by March everyone would feel even better but it was still early. Council Member Rosen said that he thought that the report had demonstrated discipline on the part of the staff and administration that had saved core services and worked on the infrastructure through a capital plan that focuses on doing the things that makes Roanoke grow and being responsible with tax payer money. 1 1 1 351 Council Member Ferris echoed Council Member Rosen's comments and stated that he had never been more thankful to be wrong about his concerns in October. In response to a question posed by Council Member Bestpitch regarding a decrease in the Telecommunications Tax, Ms. Shawver responded that the tax was a five percent tax instituted by the Commonwealth to replace a variety of communication taxes in order to establish a more uniform system, adding that because the revenue was over - estimated in the current year, it was being adjusted for the next year. She continued that there had been a decline in the tax of approximately 10 percent and it had been determined that one reason for the decline was the decrease in the use of land lines. The Assistant City Manager for Operations interjected that another reason for the decline was the Commonwealth had begun withholding more money for administrative costs of the tax. Following dialogue regarding the briefing, the matter was received and filed. Parking System Use of Retained Earnings— Capital Maintenance Projects Debbie Moses, Hotel Roanoke Conference Center Operating Director, gave an overview of the goals and objectives of the Parking Fund, as follows: Parking Fund - Goals and Objectives ➢ Provide /maintain appropriate supply of accessible, convenient off- street public parking ➢ Support downtown business development, tourism, residential development ➢ Ensure fund revenues recover operating and life cycle maintenance expenses ➢ Provide on- street parking options that are consistently enforced to ensure constant turnover of on- street parking spaces ➢ Grow the on- street parking supply Millions $3.00 - $2.50 - $2.00- $1.50; $1.00 $0.50 $0.00J FY2007 FY2008 FY2009 FY2010 FY2011 ■ Non - operating 91 Violations ❑ Lease ■ Daily ■ Monthly 352 Millions 3.00 2.50 2.00 1.50 1.00 0.50 0.00 FY2007 FY2008 FY2009 FY2010 FY2011 O Debt Service ® Operating 1 E 353 Parkinq Fund FY12 Capital Maintenance /Eauiament Needs ➢ Seven garages range in age 3 -42 years ➢ Structural maintenance represents the highest priority for the Fund ➢ Parking Fund Capital Plan prioritizes needs ➢ FY12 Capital Maintenance funding request of $617,000.00 will address projects at multiple garages ➢ Church Avenue Garage- Fire Panel Replacement ➢ Tower Garage- Fire Suppression System Replacement ➢ Gainsboro Garage- Elevator Reconditioning and Roof Replacement ➢ All Garages - electrical and lighting repairs and replacement ➢ All Garages- Sweeper replacement FY12 -13 Parking Fund in Transition ➢ On and Off Street Parking Operations combined in Parking Fund • Singular parking management strategy • Revenues to address capital maintenance • New technology to accept credit/debit card payments and improve methods for on- street enforcement ➢ Current management contract expires in 2012 • Ability to improve service definitions in future contract to enhance performance ➢ Reduction in debt service payments (See copy of briefing on file in the City Clerk's Office.) 354 Council Member Lea commented that the last audit report did not speak well about the maintenance of the City parking garages and questioned if there had been an effort to redefine expectations in the new contract. Ms. Moses answered that concerns were being addressed. While addressing an inquiry regarding funding of on- and off - street parking, Ms. Moses advised that on- street parking had been operated by the General Fund with the Office of Billings and Collections being the administrator and the Police Department being the enforcement, adding that the administration and enforcement of the parking had been combined and was now under the Office of Billings and Collections, with such services being funded through the Parking Fund. Vice -Mayor Trinkle wondered about the impact on revenue relative to downtown residential parking, Ms. Moses explained that the downtown residential off - street parking was converted to a rate of 75 percent of the posted public rate; and that there was a decal program for on- street parking whereby residents could purchase a decal for $5.00, which extends the amount of time in marked zones for certain timed locations. He also inquired about the affect the program was having on revenue, Ms. Moses stated that there were as few as 20 participants in the decal program. Vice -Mayor Trinkle further asked whether the committee was still evaluating on- street parking as well as encouraging more revenue, Ms. Moses reported that the committee was still walking block by block to identify locations for additional parking, adding that to -date, 25 -30 additional spaces had been created. The City Manager pointed out that each additional parking space was worth approximately $20,000.00 in retail revenue for downtown Roanoke. Council Member Bestpitch was pleased to hear that credit/debit cards would be available for use by parking patrons, and asked if there was a good sense of where the Parking Fund would be in terms of revenue and expenses over the next three to five years. Ms. Moses indicated that rates had remained the same over the past six years and she did not anticipate an immediate spike in parking revenue. Council Member Ferris questioned if there were creative ways, such as advertising spaces in City parking garages to generate income, Ms. Moses mentioned that other facilities use alternative methods to generate income such as advertisements on tickets, at elevators and gate arms; and he further asked if there were restrictions that would prevent said advertisements, Ms. Moses said that she would investigate the matter and report findings to the Council. Following discussion of the matter, the briefing was received and filed. At 12:34 p.m., the Mayor declared the meeting in recess for continuation of Closed Meeting to discuss certain vacancies on Council- appointed authorities, boards, commissions and committees. 355 At 1:22 p.m., the Council meeting was reconvened for continuation of briefings, with Mayor Bowers presiding and all Members of the Council in attendance. Comprehensive Annual Financial Report Overview and Revisions to Financial Policies to align with GASB 54 Ms. Shawver recognized the Assistant Directors of Finance John Bingham and Andrea Trent; and Accounting Supervisor Rene Satterwhite on the tireless efforts in connection with the briefing; and thereafter, highlighted the following items: Comprehensive Annual Financial Reports (CAFRs) • City of Roanoke • Roanoke Pension Plan • Roanoke City Public Schools • Other financial reports ❑ Greater Roanoke Transit Company ❑ Roanoke Civic Center ❑ Various Related Organizations Main Sections of City CAFR ■ Introductory Section L] Letter of Transmittal ■ Financial Section ❑ Independent Auditors' Report ❑ MD & A ❑ Most Financial Statements and Footnotes • Required Supplementary Information ❑ Budget Schedule ❑ Funding Progress — Pension Plan, OPEB • Supplementary Info ❑ Combining Financial Statements • Statistical Section • Compliance Section ❑ Schedule of Expenditure of Federal Awards ❑ Additional Reports of Independent Auditors City CAFR Highlights for Elected Officials • Letter of Transmittal (p 7) • Governmental Funds Balance Sheet (p 46) • Governmental Funds Statement of Revenues and Expenditures (p 48) • Selected Statistical Tables ❑ Fund Balances (p 132) ❑ Principal Property Taxpayers (p 138) ❑ Debt Information (pp 139 —141) 356 ❑ Demographic Information (p 142) ❑ Construction Statistics (p 143) ❑ Principal Employers (p 143) ❑ Operating Indicators (pp 144 - 146) City Performance Highlights — FY11 • Unqualified (clean) independent audit opinion • One Management Letter comment recommending improvements to capital asset procedures • First year of revenue growth since FY08 • Funding of Roanoke Schools up $6.8M or 11 % • Strong expenditure control ❑ Increased reserves ❑ Capital replacement/maintenance • General Fund balance increased nearly $2M • City achieved goal of 10% of budget in reserve • City achieved compliance of debt service not to exceed 10% expenditures Roanoke Pension Plan CAFR • Introductory Section ❑ Letter of Transmittal • Financial Section ❑ Independent Auditors' Report ❑ MD & A ❑ Financial Statements and Footnotes ❑ Required Supplementary Information ❑ Other Supplementary Info • Investment Section • Actuarial Section • Statistical Section Pension CAFR Highlights for Elected Officials • Letter of Transmittal (p 2) • Statement of Plan Net Assets (p 20) • Statement of Changes in Plan Net Assets (p 21) • Schedule of Funding Progress (p 33) • Schedule of Employer Contributions (p 33) • Investment Policy (p 38 — 39) • Investment Results (p 41) • Summary and Details of Investments (pp 42 — 53) • Summary of Benefits (pp 65 — 71) Roanoke Pension Plan Performance Highlights — FY11 • Unqualified (clean) independent audit opinion • No Management Letter comments • Investment growth of 25.2% (p 17) C • Growth outpaced policy index of 22.4% (p 17) ■ Roanoke Pension Plan in top 5th percentile of similar plans • Funded ratio of 86.3% (p 33) • City slightly overfunded FY11 ARC (p 33) GASB 54 Streamlines Fund Balance Reporting FY10 Fund Balances FY11 Fund Balances 357 Category Category Total Governmental Funds GASB 54 Class - ification Reserved for: 15,975,750 Assigned 3,179,312 Encumbrances 6,744,841 R, C Unreserved Designated for Debt Service 1,213,260 C Designated for Future Year's Expenditures 2,424,770 R, C, A Designated for Self- Insured Claims 250,000 Designated for Economic and Community Development Reserve 3,696,973 C Designated for Budget Stabilization 19,278,522 U Undesignated 4,833,345 U Total Fund Balances 38,441,711 357 Category Total Governmental Funds Restricted 3,465,004 Committed 15,975,750 Assigned 3,179,312 Unassigned 25,535,754 Total Fund Balances 48,155,820 Note: The increase in fund balance is caused by revenues over expenditures in the General Fund, larger purchase orders outstanding in FY12 and FY12 bond proceeds not spent. ' Based on the current funding approach toward reserves, there is no longer a reserve for self- insured claims in the Governmental Funds. Reserve Policy Changes to Align with GASB 54 • Language changes to conform to GASB 54 terminology ❑ Undesignated -> Unassigned • Specify category of reporting of Roanoke reserves • No changes in funding methodology • Next step — City Council amend Roanoke Reserve and Debt Management Policies at 2:00 p.m. session (See copies of Comprehensive Annual Financial Reports and Reserve Policy Changes to Align with GASB54 and presentation on file in the City Clerk's Office.) Council Member Rosen referenced a report by Moody's Analytical that contained good information about Roanoke. (See additional comments provided by Council Rosen on page 378 and copy of communication regarding report by Moody's Analytical on file in the City Clerk's Office.) 358 There being no additional comments by the Council, the presentation was received and filed. At 1:44 p.m., the Council meeting was declared in recess until 2:00 p.m. At 2:00 p.m., the Council Meeting convened in the Council Chamber, with Mayor David A. Bowers presiding. PRESENT: Council Members Court G. Rosen, David B. Trinkle, William D. Bestpitch, Raphael E. Ferris, Sherman P. Lea, Anita J. Price, and Mayor David A. Bowers -7. ABSENT: None -0. The Mayor declared the existence of a quorum. OFFICERS PRESENT: Christopher P. Morrill, City Manager; Timothy R. Spencer, Acting City Attorney; Ann H. Shawver, Director of Finance; and Stephanie M. Moon, City Clerk. The Invocation was delivered by The Reverend Edward T. Burton, Pastor, Emeritus, Sweet Union Baptist Church. The Pledge of Allegiance to the Flag of the United States of America was led by Mayor Bowers. CITY ATTORNEY: Mayor Bowers recognized and welcomed Mr. Spencer in his official capacity as Acting City Attorney. PRESENTATIONS AND ACKNOWLEDGEMENTS: ACTS OF ACKNOWLEDGEMENT: Council Member Lea offered the following resolution naming The Reverend Dr. William L. Lee as the 2011 Citizen of the Year: ( #39284 - 010312) A RESOLUTION paying tribute to the Rev. Dr. William L. Lee, on being selected as the City of Roanoke's 2011 Citizen of the Year. (For full text of resolution, see Resolution Book No. 75, page 217.) 1 C MOC Council Member Lea moved the adoption of Resolution No. 39284 - 010312. The motion was seconded by Council Member Price and Vice -Mayor Trinkle and adopted by the following vote: AYES: Council Members Rosen, Trinkle, Bestpitch, Ferris, Lea, Price, and Mayor Bowers -7. NAYS: None -0. Mayor Bowers presented Dr. Lee with a ceremonial copy of Resolution No. 39284 - 010312. ACTS OF ACKNOWLEDGEMENT - POLICE - COMMUNICATIONS: On behalf of the Council and citizens of the City of Roanoke, Mayor Bowers congratulated Officer R. A. Robinson on being recognized by the Roanoke Regional Chamber of Commerce as the 2011 Officer of the Year. HEARING OF CITIZENS UPON PUBLIC MATTERS: NONE. CONSENT AGENDA: The Mayor advised that all matters listed under the Consent Agenda were considered to be routine by the Members of Council and would be enacted by one motion in the form, or forms, listed on the Consent Agenda, and if discussion was desired, the item would be removed from the Consent Agenda and considered separately. He called attention to three requests for public hearings to be held on Tuesday, January 17, 2012, at 7:00 p.m. MINUTES: Minutes of the regular meeting of the Council held on Monday, November 21, 2011; were before the body. (See Minutes on file in the City Clerk's Office.) Council Member Rosen moved that Council dispense with the reading of the minutes and approve as recorded. The motion was seconded by Vice -Mayor Trinkle and adopted by the following vote: AYES: Council Members Rosen, Trinkle, Bestpitch, Ferris, Lea, Price, and Mayor Bowers -7. NAYS: None -0. 1 360 CITY PROPERTY - PURCHASE /SALE OF PROPERTY: A communication from the City Manager requesting that Council schedule a public hearing for Tuesday, January 17, 2012, at 7:00 p.m., or as soon thereafter as the matter may be heard, to consider a request of James D. and Jerline S. Riddle to purchase City -owned property adjacent to 3543 Laurel Ridge Road, N. W. (See communication on file in the City Clerk's Office.) Council Member Rosen moved that Council concur in the request of the City Manager as above described. The motion was seconded by Vice -Mayor Trinkle and adopted by the following vote: AYES: Council Members Rosen, Trinkle, Bestpitch, Ferris, Lea, Price, and Mayor Bowers -7. NAYS: None -0. CITY PROPERTY - PURCHASE /SALE OF PROPERTY: A communication from the City Manager requesting that Council schedule a public hearing for Tuesday, January 17, 2012, at 7:00 p.m., or as soon thereafter as the matter may be heard, to consider a request of to purchase City -owned property adjacent to 2225 Mattaponi Drive, N. W., was before the body. (See communication on file in the City Clerk's Office.) Council Member Rosen moved that Council concur in the request of the City Manager as above described. The motion was seconded by Vice -Mayor Trinkle and adopted by the following vote: AYES: Council Members Rosen, Trinkle, Bestpitch, Ferris, Lea, Price, and Mayor Bowers -7. NAYS: None -0. PURCHASE /SALE OF PROPERTY -STATE HIGHWAYS- STREETS: A communication from the City Manager requesting that Council schedule a public hearing for Tuesday, January 17, 2012, at 7:00 p.m., or as soon thereafter as the matter may be heard, to consider of the sale of a vacant City -owned parcel to the Virginia Department of Transportation (VDOT) for a street improvement project, was before the body. (See communication on file in the City Clerk's Office.) 1 361 Council Member Rosen moved that Council concur in the request of the City Manager as above described. The motion was seconded by Vice -Mayor Trinkle and adopted by the following vote: AYES: Council Members Rosen, Trinkle, Bestpitch, Ferris, Lea, Price, and Mayor Bowers -7. NAYS: None -0. OATHS OF OFFICE -CITY ATTORNEY - ZONING: Reports of qualification of Timothy R. Spencer as Acting City Attorney of the City of Roanoke, effective January 1, 2012; and Robert H. Logan as a member of the Board of Zoning Appeals to replace Joseph F. Miller for a three -year term of office commencing January 1, 2012 and ending December 31, 2014, were before the Council. (See Oaths or Affirmations of Office on file in the City Clerk's Office.) Council Member Rosen moved that the reports of qualification be received and filed. The motion was seconded by Vice -Mayor Trinkle and adopted by the following vote: AYES: Council Members Rosen, Trinkle, Bestpitch, Ferris, Lea, Price, and Mayor Bowers -7. NAYS: None -0. REGULAR AGENDA: PUBLIC HEARINGS: NONE. PETITIONS AND COMMUNICATIONS: TOTAL ACTION AGAINST POVERTY - HOUSING: Angela S. Penn, Vice - President of Real Estate Development, Total Action Against Poverty, appeared before the Council to request a resolution to honor and thank the Virginia Department and Housing Community Development for the resources that they have provided in support of housing and rehabilitation services. She pointed out that without their support and funding, TAP would not have been able to provide weatherization services to 253 families during the fiscal year of July 1, 2010 — June 30, 2011, 1 362 adding that 105 homes or 42 percent of the weatherization services were provided to families within the City of Roanoke; and each home weatherized will save the family an average of $45.00 to $75.00 a month on the utility bills, and each home weatherized, depending on size and measures averages between one and two and a half tons of carbon reduction annually. (See copy of remarks on file in the City Clerk's Office.) Council Member Lea offered the following resolution: ( #39285 - 010312) A RESOLUTION expressing the support of the Council of the City of Roanoke for Total Action Against Poverty ( "TAP ") and its partnership with the Virginia Department of Housing and Community Development ( "VDHCD "). (For full text of resolution, see Resolution Book No. 75 page 219.) Council Member Lea moved the adoption of Resolution No. 39285 - 010312. The motion was seconded by Council Members Price and Rosen. Several Council Members shared positive comments about the services provided by TAP. Council Member Rosen also mentioning that TAP works with the Roanoke Redevelopment and Housing Authority and other non - profit agencies. There being no further questions and /or comments by the Council Members, Resolution No. 39285 - 010312 was adopted by the following vote: AYES: Council Members Rosen, Trinkle, Bestpitch, Ferris, Lea, Price, and Mayor Bowers -7. NAYS: None -0. REPORTS OF CITY OFFICERS AND COMMENTS OF CITY MANAGER: CITY MANAGER: BRIEFINGS: NONE. 1 363. ITEMS RECOMMENDED FOR ACTION: WESTERN VIRGINIA WORKFORCE- BUDGET -HUMAN SERVICES - GRANTS: The City Manager submitted a written communication recommending acceptance and appropriation of funds for the Western Virginia Workforce Development Board Workforce Investment Act Grant for Program Year 2011. (For full text, see communication on file in the City Clerk's Office.) Council Member Lea offered the following resolution: ( #39286- 010312) A RESOLUTION accepting the Western Virginia Workforce Development Board Workforce Investment Act grant in the amount of $1,606,629.00 for Program Year 2011, and authorizing the City Manager to execute the requisite documents necessary to accept the funding. (For full text of resolution, see Resolution Book No. 75, page 220.) Council Member Lea moved the adoption of Resolution No. 39286- 010312. The motion was seconded by Council Member Rosen and adopted by the following vote: AYES: Council Members Rosen, Trinkle, Bestpitch, Ferris, Lea, Price, and Mayor Bowers -7. NAYS: None -0. Council Member Lea offered the following budget ordinance: ( #39287 - 010312) AN ORDINANCE to appropriate funding from the Commonwealth of Virginia for the FY12 Workforce Investment Act Grant, amending and reordaining certain sections of the 2011 -2012 Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance (For full text of ordinance, see Ordinance Book No. 75, page 221.) Council Member Lea moved the adoption of Budget Ordinance No. 39287- 010312. The motion was seconded by Council Member Rosen and adopted by the following vote: AYES: Council Members Rosen, Trinkle, Bestpitch, Ferris, Lea, Price, and Mayor Bowers -7. NAYS: None -0. 364 HOUSING - BUDGET: The City Manager submitted a written communication recommending appropriation and transfer of funds in connection with the HUD Office of Healthy Homes and Lead Hazard Control Fiscal Year 2008 ARRA Lead -based Paint Hazard Control Grant. (For full text, see communication on file in the City Clerk's Office.) Vice -Mayor Trinkle offered the following budget ordinance: ( #39288 - 010312) AN ORDINANCE to appropriate additional local match funding for the Lead Hazard Control Grant, amending and reordaining certain sections of the 2011 -2012 Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. (For full text of ordinance, see Ordinance Book No. 75, page 225.) Vice -Mayor Trinkle moved the adoption of Ordinance No. 39288- 010312.The motion was seconded by Council Member Rosen and adopted by the following vote: AYES: Council Members Rosen, Trinkle, Bestpitch, Ferris, Lea, Price, and Mayor Bowers -7. NAYS: None -0. BUDGET - PARKING GARAGES- CAPITAL MAINTENANCE: The City Manager submitted a written communication recommending Appropriation of funds from the Parking Fund Retained Earnings for certain capital maintenance projects and repairs to be undertaken during Fiscal Year 2012. (For full text, see communication on file in the City Clerk's Office.) Council Member Price offered the following budget ordinance: ( #39289 - 010312) AN ORDINANCE to appropriate funding from the Parking Fund Retained Earnings for maintenance projects at various Park Roanoke facilities, amending and reordaining certain sections of the 2011 -2012 Parking Fund Appropriations, and dispensing with the second reading by title of this ordinance. (For full text of ordinance, see Ordinance Book No. 75, page 225.) 1 365 Council Member Price moved the adoption of Ordinance No. 39289- 010312.The motion was seconded by Council Member Bestpitch and adopted by the following vote: AYES: Council Members Rosen, Trinkle, Bestpitch, Ferris, Lea, Price, and Mayor Bowers -7. NAYS: None -0. COMMENTS BY THE CITY MANAGER: The City Manager shared the following comments: Christmas Tree Pickup • There will be an opportunity to recycle Christmas trees with brush collections the week of January 9. Roanoke 100 Miler Kick -Off Event • Saturday, January 7 at 10:00 a.m. on the Roanoke River Greenway in Wasena Park. • Participants are invited to come out for the announcement of the program's start, and walk across the bridge to Vic Thomas Park where they can log their first mile on the greenway. • In the case of inclement weather, the announcement will be held in the Wasena Park shelter. • Registration Fee: $19.00 if you want an official 100 Miler t -shirt, $9.00 if you skip the shirt. • Program starts on January 7 and ends April 15. • Register online at.www. Roanoke 10OMiler. com Mountain View Recreation Center • Parks and Recreation Department is overseeing a major exterior restoration for Mountain View Recreation Center. During the process, more than 50 gallons of paint chips were removed. • The entire exterior of the center is being painted. All of the damaged windows have been replaced. Work is expected to be complete in late January 2012. Annual Holiday Career & Lifestyle Fair • The City's Annual Holiday Career and Lifestyle Fair held on Wednesday, December 28, 2011 was a great success. • Approximately 600 people were in attendance to find out about job openings in the area. • The City received great media coverage for the event. • Job Fairs continue to be an effective way for the City to assist individuals seeking employment in the Roanoke area. • Next event is being planned for the spring. 366 DIRECTOR OF FINANCE: ANNUAL REPORT - TAXES: The Director of Finance submitted a written report in connection with the 2012 - 2013 Real Estate Assessment projections. (For full text, see report on file in the City Clerk's Office.) It was reported that that the taxable real estate tax base decreased approximately 1.9 per cent due to this year's annual reassessment; the general reassessment change in value was a net decrease of 1.60 per cent, but the new construction estimates added 0.41 per cent; and comparatively, Roanoke County assessments decreased approximately 0.93 per cent this year; however, in the City of Salem, values increased by 0.25 per cent. It was further stated that assessment appeals to Real Estate Valuation would be conducted from January 3 — January 31, 2012; City staff expect the Board of Equalization to begin hearings in March 2012; and the proposed FY2012 — 2013 values will be adjusted for appeals, tax freezes, tax abatements and other miscellaneous items. Susan Lower, Director of Real Estate Valuation, shared the following information regarding the 2012 - 2013 General Reassessment: rState Law L ® The Code of Virginia requires that all real property be assessed for taxation at 100% of market value. Our City Code requires that all property be assessed on an annual basis (every year). We notify property owners each January of any changes in the assessed values which will become effective July 1. ® Only property owners that received a change in assessment were mailed a notice. This year's notices were mailed on January 3rd 2 d C C J 1 Real Estate Assessment Projections t---- F_Y_2.01.2_ -. 2013 Reassessments will decrease existing properties -1.60% FY 2011 - 2012 -0.23% New construction will increase 0.41 % FY 2011 - 2012 0.40% Total change overall is -1.19% FY 2011 — 2012 0.17% Fiscal year 2011 — 2012 based on Finance letter dated February 25, 2011 I [Sales Ratio The ratio of an appraised value or assessed value to the sale price of a property. For Example: Assessed Value im Sale Price ow Sales Ratio _ $180,000 = $200,000 $180,000 = 90% $200,000 Source: IntemalionalAssociation.1 Assessing Officers Property Appraisal and Assessing Harvdbook 3 ( 367 4g Y'� 02009 Sales Ratio Study Cities /Co: no. Parcels Median Ratio Roanoke 45,912 92% Roanoke County 45.222 92% Charlottesville 14.794 103% Fairfax City 8,653 10001. Hampton 50,378 100% Lynchburg 31,599 88% (Biennial) Newport News 53,287 99% Norfolk 73,475 95% Portsmouth 35.030 93% Richmond 73,012 98% Salem 10.443 89° o Virmnia Beach 151,539 100% Source: 2001 Sales Ratio Study dated July 2011 Department of Taxation Parcel Count from 2611 VAAO Salary Survey and includes taxable. exempt, and public service. Sates Ratio Bar Graph 105 100 100 9n� 95 91 91:12 922 92 91.d 91 80.79 933 9z°1 90 _ B89 89.76 90.1' 89.73 Sg,59 872 �.� 85'° 80 1l 11 75 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 D Preliminary Ratio ■ Posted Ratio Department of Taxation for Roanoke CHy 6 5 �,`�t�� I— [Sale Prices of Housing Roanoke Residential Sales Analysis Year 2011 2010 Percent Change Number of Sales 381 538 -29% Number of Foreclosures 252 319 -27% Median Sales Price $133,300 $133,000 No change Average Sales Price $184,189 $153,505 +20% Represents activity from January 1 to October 1 of each year Other than foreclosures, data includes only valid sales Source: Proval database Source: Pr—al residential database 8 �t 370 2012 Residential Reassessment Changes V ROANOKE Real Estate [tt�RSAl1!13.iDIL source. Proval residential database _zo_t 1 -GO m_.me- r_c_i_al_Sales Summary YEAR 2011 2010 % Change 2009 % Change from 2010 from 2009 Volume of Sales 26 28 -7.1% 29 -3.4% Using valid sales from Jan 1 to Oct 31 Source: Proval database 12 'NT C C 371 2012 Commercial Industrial Land Reductions '}i7 i ,S 'iA f• Y � i ROANole- °.•� t` N Real Estate C—e d: 16 DEC 2011 Source- Proval commercial database 13 2012 -2013 Reassessment Summary a Commercial Real Estate • Industrial land values along portions of Cleveland Ave, Shenandoah Ave, Tazewell Ave, and Roanoke Center for Industry and Technology were reduced • A minimal number of improvement values were increased or decreased as a result of field reviews /equalization based on discovery or uniformity and sector analysis Residential Real Estate • Various reductions in most neighborhoods citywide, except: Grandin Court, Raleigh Court, Wasena, South Roanoke, Windsor Hills, Old Southwest, and Jefferson Hills • No residential increase except field inspections where appraisers obtained new information and updated our database • Reductions in condo units: The Glen, Glen Ivy, Starview, Sotheby, and Windsor Place e New Construction Projects • Kohis, American Tire Warehouse, Health Department relocation to Williamson Rd., Longhorn Steakhouse at Valley View, Popeye's Chicken on Melrose, Trane! Newbem Warehouse, Dollar General, United Heath Care Renovations, and CVS on Plantation • New Rehabs — River House Lofts at West Station, Lofts at Sixteen West and Fitness Center, Community High School, and Chemsoive renovations 14 372 LWhat does all this mean? a Majority of the City's residential neighborhoods declined this year especially in areas where foreclosures had a measurable impact on the valid sales. a Portions of commercial industrial land decreased as a result of local trends. a Multi- Family properties remained stable. 0 225 new apartment units were added to the Central Business District this year a New construction activity remains stable from last year. a Overall, aggregate sales ratios remain in line with State standards. How Can 1 Appeal My Assessment? ✓ A property owner can file an appeal directly with the Office of Real Estate Valuation. Appeals are due in our office by February 1St ✓ If a property owner does not agree with our appeal decision, they can file an appeal with the Board of Equalization. The Board is a three member citizen panel that is appointed by the Circuit Court each March 1st. ✓ If a property owner does not agree with the Board of Equalization's decision, they can then file suit in Circuit Court. 16 15 J J rTimeline of Assessment Process J L _ • January: Notices mailed and hearings begin for citizens to appeal • February: Hearings end, mail decisions • March: Board of Equalization (BOE) begins • March: Begin re- assessment process and appraisers field reviewing property data, sales and building permits • April 51h : Second payment of tax bill due (previous assessment) • June 30th: BOE complete • July 1st : Begin new fiscal year • October 5th : First payment of tax bill due (new January assessed value) • October to December: Appraiser team finalizing re- assessment • December: Post and certify the new assessment values • December to January 1st: Proofing final values is r-- History of Roanoke's Assessment Increase/ (Decrease) CALENDAR YEAR FISCALYEAR % OF REASSESSMENT INCREASE(DECREASE) %INCREASE FROM NEW CONSTRUCTION TOTALPERCENT INCREASE (DECREASE) 2012 2013 -1.62 0.41 -1.22 2011 2012 -0.17 0140 0.23 2010 2011 .18 1.18 1.36 2009 2010 .68 1.06 1.76 2008 2009 3.04 1.50 4.54 2007 2008 5.23 1.07 6.30 2000 2007 7.88 082 8.70 2005 2DD6 7.32 1.03 835 2004 2005 5.98 1.23 7.21 2003 2004 5.85 1.86 7.71 2002 2003 3.22 2.06 528 2001 2002 3.48 1.88 5.36 2000 2001 Z.81 1.63 4.44 t ;'T 373 374 Appeals Appeals to Real Estate Valuation Appeals to Board of Equalization Year Year 2011 2010 2009 2008 63 Parcel Count 74 72 87 230 Appeals to Board of Equalization Year 2011 2010 2009 2008 Parcel Count 63 34 57 43 21 '1-13=,% Field Review -- t t 2010 & 2011 t . 01 7t 4-1k i.wMr. � �, 6n.m LrtV 2010; ROANOKE �'t ' 2011 ! � REAL ESTATE 4 22 1 1 a , _Br�-T-hte_r_e_A_ nyv�Tax_Rel ef_.Programs? im Elderly Tax, Freeze ® Disability'Tax Relief Program 0 Rehabilitated Tax Abatement Land Use Program » Solar Energy Abatement Energy Efficient - Reduced Tax Rate Veterans Tax Relief Program I 0 (See copy of presentation on file in the City Clerk's Office.) 375 In response to an inquiry from Council Member Lea as to which area had the most foreclosures, Ms. Lower responded that it was the Northwest section of the City. Council Member Price questioned if there was a correlation between foreclosures and re- assessments, Ms. Lower answered in the affirmative; and Ms. Shawver added that foreclosures were normally set aside, but in some areas only foreclosures were occurring. In response to an inquiry from Vice -Mayor Trinkle about the types of tax relief available, Ms. Lower responded that the types of relief were rehabilitation abatement, solar energy abatement, and energy efficiency abatement. There being no further discussion of the matter, the report and presentation were received and filed. GOVERNMENTAL ACCOUNTING STANDARDS: The Director of Finance submitted a written report recommending revisions to financial policies to align with the Governmental Accounting Standards Board (GASS) Statement 54 -Fund Balance Reporting. (For full text, see report on file in the City Clerk's Office.) 376 Council Member Ferris offered the following resolution: ( #39290 - 010312) A RESOLUTION amending the Reserve and Debt Management Policies for the City to conform to the Governmental Accounting Standards Board Statement No. 54. (For full text of resolution, see Resolution Book No. 75, page 226.) Council Member Ferris moved the adoption of Resolution No. 39290 - 010312. The motion was seconded by Vice -Mayor Trinkle and adopted by the following vote: AYES: Council Members Rosen, Trinkle, Bestpitch, Ferris, Lea, Price, and Mayor Bowers -7. NAYS: None -0. FINANCIAL REPORTS: The Director of Finance submitted the financial report for the month of November 2011. Ms. Shawver provided commentary on the City's financial results for the five months ended November 30. She advised that the current year revenue budget for FY12 represented a 2.1 percent increase from the adopted budget of FY11; and primary areas with year- over -year budget increases included General Property Taxes (personal property), Local Taxes (sales and meals taxes) and Intergovernmental Services (foster care). In closing, she report that the City continues to view the economy with caution largely a result of the volatility of the stock market and global concerns in financial markets; unemployment continues at a heightened rate with inflation in check although the City showed a decline of .03 percent in unemployment for the month of October; and the Federal Reserve continues its policy to hold interest rates at all -time lows and predicts this to continue through 2012; and concerns of a double -dip recession persist, and uncertainty seems to be the prevailing theme of financial markets. (For full text, see Financial Report on file in the City Clerk's Office.) Council Member Rosen questioned the reference to the encumbrance of the Health Department. Ms. Shawver explained that an encumbrance referred to the fact that there was an outstanding contract or purchase order and even though the funds had not been spent, it had already been committed. 1 1 1 377 Council Member Rosen inquired about the Commonwealth Building and the $115,000.00 revenue associated with it. Ms. Shawver advised that the City still owned the building for a couple of months in the prior year and had received some rental income. She further advised that since the City no longer owned the building, the rent revenue appeared as a loss. Council Member Ferris asked about the funding of overtime for police and fire personnel; whereupon, the City Manager commented that a portion of the funds were offset by lag money left over from vacant positions; and furthermore, response to question regarding an increase in street paving, Ms Shawver explained that there had been an increase in the number of street lanes to be paved, and the City Manager added that the costs for asphalt had increased. There being no additional questions and /or comments from the Council, the Financial Report for the month of November 2011, was received and filed. REPORTS OF COMMITTEES: NONE. UNFINISHED BUSINESS: NONE. INTRODUCTION AND CONSIDERATION OF ORDINANCE AND RESOLUTIONS: CITY COUNCIL: Vice -Mayor Trinkle offered the following resolution amending Resolution No. 39150 - 070511 which established a meeting schedule for City Council: ( #39231 - 010312) A RESOLUTION amending Resolution No. 39150 - 070511 adopted July 5, 2011, which established a meeting schedule for City Council for the Fiscal Year commencing July 1, 2011, and terminating June 30, 2012. (For full text of resolution, see Resolution Book No. 75, page 227.) Vice -Mayor Trinkle moved the adoption of Resolution No. 39231 - 010312. The motion was seconded by Council Member Rosen and adopted by the following vote: AYES: Council Members Rosen, Trinkle, Bestpitch, Ferris, Lea, Price, and Mayor Bowers -7. NAYS: None -0. 378 MOTION AND MISCELLANEOUS BUSINESS: INQUIRES AND /OR COMMENTS BY THE MAYOR AND MEMBERS OF CITY COUNCIL: Council Member Rosen called attention to a letter received from a general contractor from Lynchburg who handled the "blitz style" renovations of Shakers Restaurant at Valley View Mall, stating that he was extremely impressed by the entire planning and building inspection department. (See letter from Gerdy Construction Company, Inc., dated December 16, 2011 on file in the City Clerk's Office.) Council Member Rosen also commented on a report recently released by Moody Analytics reporting that Roanoke had gained jobs, had a diversified economy and on average had better household balance sheets. (See copy of report from Moody's Analytics on file in the City Clerk's Office.) Council Member Lea commended City staff for responding to citizen requests for street lights across Peters Creek Road down Cove Road, N. W., making the street much safer for pedestrians. At 3:33 p.m., the Mayor declared the Council meeting in recess for Closed Meeting to consult with legal counsel on a specific legal matter relating to pending litigation requiring the provision of legal advice. At 4:09 p.m., the Council meeting reconvened, with Mayor Bowers presiding and all Members of the Council in attendance. COUNCIL: With respect to the Closed Meeting just concluded Council Member Price moved that each Member of City Council certify to the best of his or her knowledge that (1) only public business matters lawfully exempted from open meeting requirements under the Virginia Freedom of Information Act; and (2) only such public business matters as were identified in any motion by which any Closed Meeting was convened were heard, discussed or considered by City Council. The motion was seconded by Council Member Lea and adopted by the following vote: AYES: Council Members Rosen, Trinkle, Bestpitch, Ferris, Lea, Price, and Mayor Bowers -7. NAYS: None -0. 1 379 There being no further business, Mayor Bowers declared the Council meeting adjourned at 4:10 p.m. APPROVED ATTEST: Stephanie M. Moon, MMC David A. Bowers City Clerk Mayor ROANOKE CITY COUNCIL — REGULAR SESSION January 17, 2012 2:00 p.m. The Council of the City of Roanoke met in regular session on Tuesday, January 17, 2012, at 2:00 p.m., in the Council Chamber, Room 450, fourth floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., City of Roanoke, with Mayor David A. Bowers presiding, pursuant to Chapter 2, Administration, Article II, CSC Council, Section 2 -15, Rules of Procedure, Rule 1, Regular Meetings, Code of the City of Roanoke (1979), as amended, and pursuant to Resolution No. 39150 - 070511 adopted by the Council on Tuesday, July 5, 2011 and Resolution No. 39291 - 010312 adopted on Tuesday, January 3, 2012. PRESENT: Council Members David B. Trinkle, William D. Bestpitch, Raphael E. Ferris, Sherman P. Lea, Anita J. Price, Court G. Rosen, and Mayor David A. Bowers -7. ABSENT: None -0. The Mayor declared the existence of a quorum. OFFICERS PRESENT: Christopher P. Morrill, City Manager; Timothy R. Spencer, Acting City Attorney; Ann H. Shawver, Director of Finance; and Stephanie M. Moon, City Clerk. The Invocation was delivered by Council Member Sherman P. Lea. The Pledge of Allegiance to the Flag of the United States of America was led by Mayor Bowers. :1 PRESENTATIONS AND ACKNOWLEDGMENTS: ACTS OF ACKNOWLEDGMENT- SISTER CITIES: The Mayor recognized Korean students of Wonju visiting the City of Roanoke and presented Honorary Citizenship Certificates to the nine students and one chaperone. ACTS OF ACKNOWLEDGMENT- BUDGET: The Mayor recognized Amelia Merchant, Director of Management and Budget, and staff on receiving the Distinguished Budget Presentation Award from the Government Finance Officers Association. ACTS OF ACKNOWLEDGMENT - VETERANS: Council Member Bestpitch offered the following resolution noting continued support of the Roanoke Valley Veterans Council and the Department of Military Affairs to secure funding required to establish a new National Guard Readiness Center site in the Roanoke Valley: ( #39292 - 011712) A RESOLUTION noting continued support for the Roanoke Valley Veterans Council and the Department of Military Affairs in their efforts to secure federal funding necessary to establish a new location for a National Guard Readiness Center in the Roanoke Valley. (For full text of resolution, see Resolution Book No. 75, page 228.) Council Member Bestpitch moved the adoption of Resolution No. 39292- 011712. The motion was seconded by Vice -Mayor Trinkle and adopted by the following vote: AYES: Council Members Trinkle, Bestpitch, Ferris, Lea, Price, Rosen, and Mayor Bowers -7. NAYS: None -0. The Mayor recognized Commander William King, Post 64 Commander of the 29th Division, and other war veterans in attendance. HEARING OF CITIZENS UPON PUBLIC MATTERS: The Mayor advised that City Council sets this time as a priority for citizens to be heard. All matters would be referred to the City Manager for response, recommendation or report to Council, as he may deem appropriate. ELMWOOD PARK - RECREATION - AMPHITHEATER: Dr. M. Rupert Cutler appeared before Council and spoke in support of the proposed plan for improvements to Elmwood Park that was being presented to the Council later during the meeting. (See copy of written remarks on file in the City Clerk's Office.) ��61 ELMWOOD PARK: Buford Overstreet, a non -City resident, appeared before the Council and commented on the proposed Elmwood Park design, noting that the design was extreme and asked the Council to consider his plan which could be implemented for $500,000.00 instead of $9 million. He added that his plan would not only save a considerable amount of money and provide most of the same amenities, but it would provide additional bathroom facilities and storage space. (See copy of written comments on file in the City Clerk's Office.) GREENWAYS: Jim Lee, Chairman of the Roanoke Greenways Commission, appeared before the Council and spoke on behalf of Liz Belcher and the Greenway Commission. Mr. Lee stated that the greenway was not properly considered in the proposed Elmwood Park design. He pointed out that since people would be coming from the Lick -Run Greenway on the north side and on the south side from the Mill Mountain Greenway, the connection of the two greenways should be an important consideration of the Elmwood Park design. He continued that families should feel safe traveling on either one of said routes and signage should be improved so that the routes are clear and should be incorporated in the process. CONSENT AGENDA: The Mayor advised that all matters listed under the Consent Agenda were considered to be routine by the Members of Council and would be enacted by one motion in the form, or forms, listed on the Consent Agenda, and if discussion was desired, the item would be removed from the Consent Agenda and considered separately. MINUTES: Minutes of the regular meetings of Council held on Monday, December 5, 2011, and Monday, December 19, 2011, were before the body. (See Minutes on file in the City Clerk's Office.) Council Member Rosen moved that Council dispense with the reading of the minutes and approve as recorded. The motion was seconded by Council Member Price and Vice -Mayor Trinkle and adopted by the following vote: AYES: Council Members Trinkle, Bestpitch, Ferris, Lea, Price, Rosen, and Mayor Bowers -7. NAYS: None -0. 1 382 CITY COUNCIL: A communication from Council Member Anita J. Price, Chair, Roanoke City Council Personnel Committee, requesting that Council convene in a Closed Meeting to discuss a personnel matter, being the mid -year performances of certain Council- Appointed Officers, pursuant to Section 2.2- 3711(A)(1), Code of Virginia (1950), as amended, was before the body. (See communication on file in the City Clerk's Office.) Council Member Rosen moved that Council concur in the request of Council Member Price as above described. The motion was seconded by Council Member Price and Vice -Mayor Trinkle and adopted by the following vote: AYES: Council Members Trinkle, Bestpitch, Ferris, Lea, Price, Rosen, and Mayor Bowers -7. NAYS: None -0. ANNUAL REPORTS - PENSION PLAN: Annual report of the City of Roanoke Pension Plan Board for Fiscal Year ending June 30, 2011, was before the Council. (See Annual Report on file in the City Clerk's Office.) Council Member Rosen moved that the Annual Report be received and filed. The motion was seconded by Council Member Price and Vice -Mayor Trinkle and adopted by the following vote: AYES: Council Members Trinkle, Bestpitch, Ferris, Lea, Price, Rosen, and Mayor Bowers -7. NAYS: None -0. REGULAR AGENDA: PUBLIC HEARINGS: NONE. PETITIONS AND COMMUNICATIONS: TOTAL ACTION AGAINST POVERTY -HUMAN SERVICES: Annette Lewis, Senior Vice President of Programs and Director, TAP - This Valley Works, Virginia CARES and Sabrina's Place, appeared before the Council to give an update on Sabrina's Place, a Supervised Visitation and Safe Exchange Program. 383 Ms. Lewis highlighted the following facts relating to Sabrina's Place: • Abuse is more common than you think. It crosses all social, economic and racial boundaries. • Abuse affects children for their entire lives. • The cost to the economy is high. (For full text, see copies of document and remarks on file in the City Clerk's Office.) Council Member Lea commented that domestic violence was a pattern of behavior that affected everyone regardless of financial status, religion, race, sexual orientation or age and was occurring in all sectors of the City. He added that it was important to have a supervised place of refuge for visitation so that further violence would not take place. Council Member Price found the subject matter difficult to speak about because of her connection with Sabrina's Place. She emphasized the importance not to forget the impact of domestic violence on families, children and women, and furthermore, encouraged the City to continue, not only to financially support Sabrina's Place, but to also continue to ensure that the public was aware that the program is an absolute wonderful resource in the Roanoke Valley. In response to a question by Mayor Bowers as to whether Sabrina's Place was the only supervised visitation and safe exchange haven in Virginia, Ms. Lewis responded in the affirmative. Following additional remarks and testimony of a parent in the program, the presentation was received and filed and remarks were referred to the City Manager for recommendation at the appropriate time. At 3:20 p.m., the Mayor declared the Council meeting in recess. At 3:37 p.m., the Council meeting reconvened in the Council Chamber, Mayor Bowers presiding and all Members of Council in attendance, with the exception of Council Members Lea and Price. REPORTS OF OFFICERS: CITY MANAGER: 1 • • BRIEFINGS: ELMWOOD PARK: The City Manager shared background information regarding improvements to Elmwood Park. He stated that the City was now on its critical path to creating a more vibrant Elmwood Park for festivals and daily use by the citizens of Roanoke. He added that staff was prepared to present a recommended final design concept to the City Council, and introduced David Hill of Hill Studio for a presentation. At this point, Council Member Price entered the meeting (3:40 p.m.) Mr. Hill spoke about the process being transparent and the recognized the various businesses that have been involved in the details of the Elmwood Park Master Plan. He highlighted the following: • Themes — what we heard • "There are a lot of memories associated with Elmwood. Carefully change the Park." • Make this a park WITH a Performance Venue, not a park AS a performance venue" • "Make this Library part of the Park" • "Roanoke has 70 parks. Roanoke has ONE festival park: Elmwood Festival Park" • Better ventilate this space" • Carefully Change the Park o What to keep: • The Perry Magnolia • The Flagpole • The Saucer Magnolia Allee • The Birch Grove • Library Plaza • The Rocks • Various Memorials At this point, Council Member Lea entered the meeting (3:53 p.m.) Park ivith a Performance Venue Library in a Park Roanoke's Festival Park imono I' —mm"m Roanoke's Festival Park OR N 411--�4'�'- ff llri&�- I I 1 1 1 '.fie —�( `t'14A .1,' fl Arts Walk PCIxn tl Jll:�m�xv k.af � __ .� -' i'ILltil; t�l \il'it171'FMIi \ "fli ni�io 387 I� I `t'14A .1,' fl Arts Walk PCIxn tl Jll:�m�xv k.af � __ .� -' i'ILltil; t�l \il'it171'FMIi \ "fli ni�io 387 _ r�aro' �b•Py { r X. _ IJBRARv X11 1 > r,.�. 1- k _ ,• 9 Ufa; r Arts Walk 1 D OOKIM i� Elfin Avenue Lawn t sitc zI F^"n, �pp - ' ----- —-'--' --'-- 391 392 i i Q 3 1 A16ow"m W-1 Rm MIdNlbVE(� _ 1 1 1 393 394 r t'. R9L, m �S QEMW .i {1 t C � 120 L 1 C •f � � E 1 � � 4L�� i Vi �� �, ? —�'� r �' i__ 1 nnl n 111 \w. Pn: \.I:YfmRCt\lu3 \1 \�1 yc L 1 C 395 • Future Additions — Sponsorship • Stage Naming FF +E Package • The Arbors • Treehouse Balconies • Library Balconies • Picnic Lawn • Suntrust Plaza • Climbing Wall • Design and Construction Schedule Spring 2012 . Design Documents Summer 202 Construction: Arts Walk and North Winter 2012 — Spring 2013 Construction: Elm Avenue Lawn and Performance Venue (For full text of presentation, see documents on file in the City Clerk's Office.) Vice -Mayor Trinkle stated that Roanoke had been enormously successful as the center for arts, culture and entertainment for southwest Virginia and that people from all over southwest Virginia had come to Roanoke to experience an urban feel of entertainment and to enjoy themselves; and that Elmwood Park is an urban park, city- wide park and a neighborhood park that is important to downtown residents and he felt the proposed Elmwood Park plan would meet all of those demands. Consequently, he thought consideration for connecting the library balconies should be a very integral part of the plan; and he also was of the opinion that the plan took into consideration for being green, connecting the Park to the surroundings, providing art, safety and leaving opportunities for growth. He asked if there had been plans for permanent concession vendors; whereupon, Steve Buschor, Director of Parks and Recreation, explained that there had been conversations regarding a cafe in the. Main Library and using the parking areas around the Park for mobile vending. Vice - Mayor Trinkle encouraged the City to think about incorporating permanent facilities for concessions. 1 396 Vice -Mayor Trinkle was worried that construction would cause a delay of festivals for one year and inquired if the process began in early spring, if the festivals could be held in the summer. Phil Schirmer, City Engineer, advised that portions of the project slated for the north side of the Park could be completed which would include renovations to the saucer magnolia Allee as well as work on Bullitt Avenue for the arts walk after the major summer events have been held in the Park. He pointed out that a separate bid package would be utilized for construction of the stage house and amphitheater area and that work would likely convene in early to mid -fall of 2012 into the winter of 2013. Mr. Schirmer added that the recommended plan was within the $5 million capital improvement plan and other items could be added later. Vice -Mayor Trinkle said that the drawings of the stage looked very modern and he asked when the final drawings would be available; whereupon, Mr. Hill answered that the detail of the drawings would be available in the spring. Vice -Mayor Trinkle questioned the meaning of animating the lanterns, Mr. Hill responded that his firm was studying the incorporation of LED displays on the lamp posts to advertise upcoming events, but wanted to be sure the lights could be done in a tasteful manner. Council Member Bestpitch was excited about the proposed plan and noted that his appreciation for the incorporation of the Mill Mountain greenway; and asked that proper signage be used to direct visitors as well as the most accessible routes for individuals with disabilities. He inquired about the availability of restrooms during large events; Mr. Hill explained that restroom trucks would be utilized which had been determined to be the most cost - effective method of providing facilities for larger events. Council Member Bestpitch then asked that the issue be examined in detail since most events benefit non - profit organizations that would have to bare the expense of the portable facilities which could potentially affect the amount of money they are able to raise. Council Member Bestpitch also questioned the use of the areas along Bullitt Avenue and the back corner of the library, noting that it would be better to terrace the landscape and create an area for sponsor VIP tents; and suggested that the area along the wall be used as a connector to the Mill Mountain Greenway and be raised to eliminate the potential for falls. Council Member Bestpitch commented that the proposed reversed angle parking along Bullitt Avenue be'examined. The City Manager advised that reverse angle parking had become very popular; it was safer and provided a traffic calming benefit. 1 397 Council Member Bestpitch then asked for an explanation of the tough turf that would be utilized in the vending areas; Mr. Hill responded that tough turf is a 50 percent top soil and gravel mixture that can be utilized as a base for grass areas such as overflow parking and even shoulders of roadways, and allows for water drainage. He pointed out that the tough turf was inexpensive and durable. He added that if permanent pavement was utilized, it would diminish the overall appearance of the park when vendor trailers were not present. Council Member Rosen questioned if additional gateways into the park could be constructed from the southeast and southwest neighborhoods. Mr. Hill explained that there had been suggestions for entrances near the Mayor's Monument from Elm Avenue and near the southwest entrance at the corner of Elm Avenue and S. Jefferson Street. In response to an inquiry from Council Member Rosen if the proposed plan were done in phases, if all the bonds would be issued in the beginning, Ms. Shawver answered that the Capital Improvements Program (CIP) called for issuing debt of $1.9 million during Fiscal Year 2013 and $2.8 million during Fiscal Year 2014, with the remaining $300,000.00 in cash. She further remarked that even though interest rates were low, it typically was better for the City to spread the debt over multiple fiscal years. Council Member Lea questioned if the entire City had been engaged during the public input session; the City Manager reported that 1,500 comments had been received from good, diverse citizens. In response to an explanation regarding the actual impact of cash flow and debt service, Ms. Shawver reported that the overall project would be approximately $5 million, consisting of $300,000.00 in cash and planned debt issuance of $4.7 million to be re -paid over a 20 -year period, adding that the debt service would be approximately $500,000.00 per year and would decline over time. The City Manager pointed out that $13 million had been planned for the amphitheater in previous capital improvement plans. Mayor Bowers wondered how the process would proceed and whether there would be another opportunity for public comment; the City Manager indicated that if Council approved the concept, he would begin to seek public input on individual areas such as the stage design, and thereafter proceed to the next phase that would consist of the final architectural drawings for approval by the Council at a future meeting. After a comprehensive discussion of the matter, the briefing on the Elmwood Park improvement update was received and filed pending further recommendation by the City Manager and action by Council. At 4:00 p.m., the Vice -Mayor left the meeting. • ITEMS RECOMMENDED FOR ACTION: CITY CODE - FLAGS: The City Manager submitted a written communication recommending amendment of the City Code to allow flags and pole- mounted banners to be displayed for a continuous period of 365 days within the Central Business District. (For full text, see communication on file in the City Clerk's Office.) Council Member Bestpitch offered the following ordinance: ( #39293 - 011712) AN ORDINANCE amending and reordaining Section 30 -111, Time Limitations, of Article VI, Erection and Maintenance of Flags, Pole- Mounted Banners, Banners, and Holiday Decorations, of Chapter 30, Streets and Sidewalks, of the Code of the City of Roanoke (1979), as amended; and dispensing with the second reading by title of this ordinance. (For full text of ordinance, see Ordinance Book No. 75, page 229.) Council Member Bestpitch moved the adoption of Ordinance No. 39293 - 011712. The motion was seconded by Council Member Rosen and adopted by the following vote: AYES: Council Members Bestpitch, Ferris, Lea, Price, Rosen and Mayor Bowers -6. NAYS: None -0. (Vice -Mayor Trinkle was absent). BUDGET - WATER: The City Manager submitted a written communication recommending approval to reduce /modify funding in connection with the Virginia Department of Conservation and Recreation Project - Water Quality Improvement Program. (For full text, see communication on file in the City Clerk's Office.) Council Member Bestpitch offered the following budget ordinance: ( #39294 - 011712) AN ORDINANCE to de- appropriate funding from the Water Quality Improvement Program and transfer funding to the Capital Improvement Reserve, amending and reordaining certain sections of the 2012 Capital Projects Fund Appropriations, and dispensing with the second reading by title of this ordinance. (For full text of ordinance, see Ordinance Book No. 75, page 230.) 1 399 Council Member Bestpitch moved the adoption of Budget Ordinance No. 39294- 011712. The motion was seconded by Council Member Ferris and adopted by the following vote: AYES: Council Members Bestpitch, Ferris, Lea, Price, Rosen and Mayor Bowers -6. NAYS: None -0. (Vice -Mayor Trinkle was absent). COMMENTS BY CITY MANAGER: The City Manager shared the following information with the Council: Registration for Leadership College now open • A nine -week program that helps citizens understands how government works and encourages civic involvement. • The next session will run from March 21 through May 16, 2012. • Classes will be on Wednesdays from 6:00 p.m. to 9:00 p.m. at the Municipal Building • To register, go online to www. roanokeva.gov /leadershipcollege or call Bob Clement at 853 -5210 and request a registration form. Innovative Leadership Program • First time offered • Five -week advanced program to run from February 9 to April 19, 2012. • Created by Virginia Cooperative Extension, co- sponsored by the Roanoke Neighborhood Advocates. • Class will meet every two weeks on Thursdays, 6:00 to 9:00 p.m. at Municipal Building • Open to the public, but for this first class Leadership College graduates were offered first opportunity to register for the program. • Registration is already filled, with 10 people on waiting list. • Due to demand, Neighborhood Services hopes to offer the program again next year. e Budget Development Process Underway • The City of Roanoke has started the process for Fiscal Year 2013. • This year, the City will continue using the Budgeting for Outcomes method and its focus on City Council's seven priority areas. • Departments have identified their most critical programs and services, and determined how they help to achieve the priorities. These results were submitted as "offers" for services on January 10. • Priority Teams, comprised of city employees and community stakeholders, are now in the process of reviewing these offers to provide feedback and rank them. • Management and Budget staff will give presentations at City Council's briefings on the first Mondays of the next three months (February 6, March 5, and April 2) to share progress being made and challenges encountered. • These briefings will be broadcast live and recorded for replay on RVTV Channel 3. Electronic Recycling Collection Event • Saturday, January 21 from 10:00 a.m. to 2:00 p.m. at Valley View Mall. Citizens are encouraged to bring old electronic equipment for recycling instead of throwing in the trash. Information about the event will be sent to citizens via the MyRoanoke news service. DIRECTOR OF FINANCE: BONDS - ECONOMIC DEVELOPMENT: The Director of Finance submitted a written report recommending authorization to refund bonds to achieve debt service savings. (For full text, see report on file in the City Clerk's Office.) Council Member Ferris offered the following resolution: ( #39295 - 011712) A RESOLUTION authorizing the issuance and sale of not to exceed forty -five million dollars ($45,000,000.00) principal amount of City of Roanoke, Virginia, General Obligation Public Improvement Refunding Bonds; authorizing the sale of such bonds at competitive or negotiated sale; fixing the form, denomination and certain other details of such bonds; delegating to the City Manager and the Director of Finance certain powers with respect thereto, including the power to select the underwriters if such bonds are sold at negotiated sale; authorizing the City to enter into one or more bond purchase contracts by and between the city and such underwriters relating to such bonds; authorizing the City Manager and the Director of Finance to execute and deliver such bond purchase contracts; authorizing the preparation of a preliminary official statement and an official statement and the delivery thereof to the 401 purchasers of such bonds; authorizing the execution and delivery of a continuing disclosure certificate relating to such bonds; authorizing the City Manager and the Director of Finance to appoint an escrow agent; authorizing the execution and delivery of an escrow deposit agreement by and between the city and such escrow agent relating to the refunded bonds; authorizing the City Manager and the Director of Finance to appoint a verification agent; authorizing the City Manager and the Director of Finance to designate the refunded bonds for redemption; and otherwise providing with respect to the issuance, sale and delivery of such bonds and the refunding of the refunded bonds. (For full text of resolution, see Resolution Book No. 75, page 231.) Council Member Ferris moved the adoption of Resolution No. 39295 - 011712. The motion was seconded by Council Member Rosen adopted by the following vote: AYES: Council Members Bestpitch, Ferris, Lea, Price, Rosen and Mayor Bowers -6. NAYS: None -0. (Vice -Mayor Trinkle was absent). REPORTS OF COMMITTEES: ECONOMIC DEVELOPMENT - BONDS: Harwell M. Darby, Jr., Secretary, Economic Development Authority, submitted a written report recommending a certificate of public hearing conducted by the Economic Development Authority and adoption of a resolution recommending approval of the refinancing of Carilion Clinic and issuance of the bonds as required by Section 147(f) of the Internal Revenue Code of 1986, as amended. (For full text, see certificate of public hearing on file in the City Clerk's Office.) Council Member Bestpitch offered the following resolution: ( #39296- 011712) A Resolution of the City Council of the City of Roanoke, Virginia approving, among other things, the issuance of not to exceed $100,000,000.00 aggregate principal amount of Economic Development Authority of the City of Roanoke, Virginia Hospital Revenue Bonds ( Carilion Clinic Obligated Group) to the extent required by Section 147 of the Internal Revenue Code of 1986, as amended. (For full text of resolution, see Resolution Book No. 75, page 247.) 1 402 Council Member Bestpitch moved the adoption of Resolution No. 39296- 011712 The motion was seconded by Council Member Ferris adopted by the following vote: AYES: Council Members Bestpitch, Ferris, Lea, Price, Rosen and Mayor Bowers -6. NAYS: None -0. (Vice -Mayor Trinkle was absent). UNFINISHED BUSINESS: NONE. INTRODUCTION AND CONSIDERATION OF ORDINANCES AND RESOLUTIONS: NONE. MOTIONS AND MISCELLANEOUS BUSINESS: INQUIRIES AND /OR COMMENTS BY THE MAYOR AND MEMBERS OF CITY COUNCIL: Council Member Ferris commented on concerns of residents that were voiced during a meeting of the Belmont Neighborhood organization regarding the homeless when they are required to leave the rescue mission premises during the day. He suggested that the City Manager meet with area service providers to discuss long term solutions to help assist the homeless population in the City of Roanoke. Mayor Bowers mentioned a complaint regarding the condition of the Wasena Skate Park; whereupon, the City Manager remarked that the Skate Park was currently under renovation. Mayor Bowers also called attention to the billing cost for ambulatory services to Medicare and Medicaid citizens. Lastly, he acknowledged the recognition of the City of Roanoke in certain Richmond, Virginia, and Tampa Bay, Florida magazines. At 5:18 p.m., the Mayor declared the Council meeting in recess for a Closed Meeting in the Council's Conference Room, Room 451, fourth floor, Noel C. Taylor Municipal Building. At 7:00 p.m., the Council meeting reconvened in the Council Chamber, Room 450, fourth floor, Noel C. Taylor Municipal Building, with Mayor David A. Bowers presiding. PRESENT: Council Members David B. Trinkle, William D. Bestpitch, Raphael E. Ferris, Sherman P. Lea, Anita J. Price, Court G. Rosen, and Mayor David A. Bowers -7. ABSENT: None -0. 403 The Mayor declared the existence of a quorum. OFFICERS PRESENT: Christopher P. Morrill, City Manager; Timothy R. Spencer, Acting City Attorney; Ann H. Shawver, Director of Finance; and Stephanie M. Moon, City Clerk. The Invocation was delivered by Mayor David A. Bowers. The Pledge of Allegiance to the Flag of the United States of America was led by Arnez Kirtley, an eleven year old, who was participating in the Big Brothers Big Sisters program. ANNOUNCEMENTS: Vice -Mayor Trinkle introduced Arnez Kirtley and stated that he was a big brother to Arnez for a day and was pleased to be a participant in the Big Brother for a Day program through the Big Brothers Big Sisters organization. He urged everyone to volunteer to mentor a child, noting there were at least 75 children in community waiting to be mentored. Additionally, he stated that mentorship was needed at several Roanoke City elementary schools — Monterey, Virginia Heights, Highland Park, Hurt Park and Lincoln Terrace. Council Member Bestpitch introduced a friend of his granddaughter who had be mailed to him by the name of "Flat Stanley ". He stated that Flat Stanley was visiting Roanoke and was attending the Council meeting, adding that Flat Stanley had visited the Mayor's Office; and asked that he be contact if there were other activities that Flat Stanley could be involved in prior to returning to Richmond later during the week. PUBLIC HEARINGS: ZONING: Pursuant to Resolution No. 25523 adopted by the Council on Monday, April 6, 1981, the City Clerk having advertised a public hearing for Tuesday, January 17, 2012, at 7:00 p.m., or as soon thereafter as the matter may be heard, on the request of Krista Vannoy, on behalf of James Settle as contract purchaser, and the owner David Rao, to repeal the proffered condition accepted by City Council by the adoption of Ordinance No. 36108- 101502, as it pertains to the parcel of land at 547 Campbell Avenue, S. W., bearing Official Tax No. 1112510, the matter was before the body. Legal advertisement of the public hearing was published in The Roanoke Times on Friday, January 6 and Friday, January 13, 2012. (See publisher's affidavit on file in the City Clerk's Office.) 1 I , I The City Planning Commission submitted a written report recommending approval of the request, finding the application to rezone the subject portion of property to be consistent with Vision 2001 -2020 and the Hurt Park/Mountain View/West End Neighborhood Plan; and furthermore, that the application provides for the adaptive reuse of historic buildings and will further the City's tourism goal. (For full text, see report on file in the City Clerk's Office.) Council Member Rosen offered the following ordinance: ( #39297 - 011712) AN ORDINANCE to amend §36.2 -100, Code of the City of Roanoke (1979), as amended, and the Official Zoning Map, City of Roanoke, Virginia, dated December 5, 2005, as amended, to repeal a condition accepted by City Council by the adoption of Ordinance No. 36108- 101502, on October 15, 2002, pertaining to certain property located at 547 Campbell Avenue, S. W.; and dispensing with the second reading by title of this ordinance. (For full text of ordinance, see Ordinance Book No. 75, page 251.) Council Member Rosen moved the adoption of Ordinance No. 39297 - 011712. The motion was seconded by Vice -Mayor Trinkle. The Mayor inquired if there were persons present who wished to speak on the matter. There being none, he declared the public hearing closed. There being no questions and /or comments by the Council Members, Ordinance No. 39297 - 011712 was adopted by the following vote: AYES: Council Members Trinkle, Bestpitch, Ferris, Lea, Price, Rosen, and Mayor Bowers -7. NAYS: None -0. PURCHASE /SALE OF PROPERTY: Pursuant to instructions by the Council, the City Clerk having advertised a public hearing for Tuesday, January 17, 2012 at 7:00 p.m., or as soon thereafter as the matter may be heard, on the proposal to convey 6,374 square feet of City -owned property to James D. and Jerline S. Riddle, designated as a portion of Roanoke City Tax Parcel No. 6472302, being a portion of the Countryside property, which is adjacent to property owned by the applicants at 3543 Laurel Ridge Road, N. W., in the City of Roanoke, the matter was before the body. Legal advertisement of the public hearing was published in The Roanoke Times on Friday, January 6 and Friday, January 13, 2012. (See publisher's affidavit on file in the City Clerk's Office.) 405 The City Manager submitted a written report recommending execution of a deed to transfer a 6,373 square foot portion of Official Tax Map No. 6472302 to James D. and Jerline S. Riddle for consideration in the amount of $1,912.20, subject to approval as to form by the City Attorney. (For full text, see report on file in the City Clerk's Office.) Vice -Mayor Trinkle offered the following ordinance: ( #39298 - 011712) AN ORDINANCE authorizing the City Manager to execute the necessary documents providing for the conveyance of a portion of City -owned property, designated as a portion of Roanoke City Tax Map No. 6472302, (known as a portion of the Countryside property) to James D. and Jerline S. Riddle, upon certain terms and conditions; and dispensing with the second reading of this ordinance. (For full text of ordinance, see Ordinance Book No. 75, page 252.) Vice -Mayor Trinkle moved the adoption of Ordinance No. 39298 - 011712. The motion was seconded by Council Member Rosen. The Mayor inquired if there were persons present who wished to speak on the matter. There being none, he declared the public hearing closed. There being no questions and /or comments by the Council Members, Ordinance No. 39298 - 011712 was adopted by the following vote: AYES: Council Members Trinkle, Bestpitch, Ferris, Lea, Price, Rosen, and Mayor Bowers -7. NAYS: None -0. PURCHASE /SALE OF PROPERTY: Pursuant to instructions by the Council, the City Clerk having advertised a public hearing for Tuesday, January 17, 2012 at 7:00 p.m., or as soon thereafter as the matter may be heard, on the proposal to convey 10,525 square feet of City -owned property to Kenneth L. and Roseanne C. Saunders, designated as a portion of Roanoke City Tax Parcel No. 6472302, being a portion of the Countryside property, which is adjacent to property owned by the applicants at 2225 Mattaponi Drive, N. W., in the City of Roanoke the matter was before the body. Legal advertisement of the public hearing was published in The Roanoke Times on Friday, January 6 and Friday, January 13, 2012. (See publisher's affidavit on file in the City Clerk's Office.) � 1 • The City Manager submitted a written report recommending execution of a deed to transfer a 10,525 square foot portion of Official Tax Map No. 6472302 to Kenneth L. and Roseanne C. Saunders for consideration in the amount of $3,157.50, subject to approval as to form by the City Attorney. (For full text, see report on file in the City Clerk's Office.) Council Member Rosen offered the following ordinance: ( #39299 - 011712) AN ORDINANCE authorizing the City Manager to execute the necessary documents providing for the conveyance of a portion of City -owned property, designated as a portion of Roanoke City Tax Map No. 6472302, (known as a portion of the Countryside property) to Kenneth L. and Roseanne C. Saunders, upon certain terms and conditions; and dispensing with the second reading of this ordinance. (For full text of ordinance, see Ordinance Book No. 75, page 253.) Council Member Rosen moved the adoption of Ordinance No. 39299 - 011712. The motion was seconded by Council Member Price. The Mayor inquired if there were persons present who wished to speak on the matter. There being none, he declared the public hearing closed. There being no questions and /or comments by the Council Members, Ordinance No. 39299 - 011712 was adopted by the following vote: AYES: Council Members Trinkle, Bestpitch, Ferris, Lea, Price, Rosen, and Mayor Bowers -7. NAYS: None -0. PURCHASE /SALE OF PROPERTY: Pursuant to instructions by the Council, the City Clerk having advertised a public hearing for Tuesday, January 17, 2012 at 7:00 p.m., or as soon thereafter as the matter may be heard, on the proposal to convey a parcel of City -owned property to the Virginia Department of Transportation (VDOT), designated as Tax Map No. 4111601, in order for the property to be used by VDOT as a right of way for the construction, maintenance and /or operation of a public transportation facility, specifically, the 13th Street/Hollins Road Improvement Project, State Highways Project UOOO- 128 -113, RW — 202, which shall also include any components thereof such as, but not limited to, storm water management systems, drainage systems, traffic 1 407 control equipment, curbs, gutters, sidewalks and bike trails, and may be used for the relocation, installation, improvement or maintenance of a utility service provided by a public utility provider, or for the relocation, installation, improvement or maintenance of railroad facilities, the matter was before the body. Legal advertisement of the public hearing was published in The Roanoke Times on Friday, January 6 and Friday, January 13, 2012. (See publisher's affidavit on file in the City Clerk's Office.) The City Manager submitted a written report recommending execution of a deed to transfer vacant Tax Map Number 41 1 1601 to the Virginia Department of Transportation (VDOT) for consideration in the amount of $6,275.00, subject to approval as to form by the City Attorney. (For full text, see report on file in the City Clerk's Office.) Council Member Bestpitch offered the following ordinance: ( #39300 - 011712) AN ORDINANCE authorizing the City Manager to execute the necessary documents providing for the conveyance of a parcel of City -owned property, designated as Roanoke City Official Tax Map No. 4111601, to the Virginia Department of Transportation (VDOT), in order for the property to be used by VDOT as a right of way for the construction, maintenance and /or operation of a public street improvement project; upon certain terms and conditions; and dispensing with the second reading by title of this ordinance. (For full text of ordinance, see Ordinance Book No. 75, page 254.) Council Member Bestpitch moved the adoption of Ordinance No. 39300 - 011712. The motion was seconded by Council Member Rosen. The Mayor inquired if there were persons present who wished to speak on the matter. There being none, he declared the public hearing closed. In response to Council Member Bestpitch's request for an update in regard to the project, Mark Jamison, Traffic Engineer, confirmed that the project was moving forward even though it had been proposed several years ago. He explained that VDOT had been in the right -of -way acquisition phase for the prior six months and had contacted approximately one half of the necessary property owners; and that the right -of -way acquisition should be completed within one year which includes some displacements, relocations, total takes and commercial properties. He continued that VDOT's current schedule included advertising for construction in December 2013 and construction would begin in 2014; however, he was not sure if construction would take two or three years, but would include a bridge over the railroad tracks between 13th Street and Hollins Road along with two roundabouts. • There being no additional questions and /or comments by the Council Members, Ordinance No. 39300 - 011712 was adopted by the following vote: AYES: Council Members Trinkle, Bestpitch, Ferris, Lea, Price, Rosen, and Mayor Bowers -7. NAYS: None -0. HEARING OF CITIZENS UPON PUBLIC MATTERS: NONE. COUNCIL: With respect to the Closed Meeting just concluded Council Member Price moved that each Member of City Council certify to the best of his or her knowledge that: (1) only public business matters lawfully exempted from open meeting requirements under the Virginia Freedom of Information Act; and (2) only such public business matters as were identified in any motion by which any Closed Meeting was convened were heard, discussed or considered by City Council. The motion was seconded by Council Member Rosen and adopted by the following vote: AYES: Council Members Trinkle, Bestpitch, Ferris, Lea, Price, Rosen, and Mayor Bowers -7. NAYS: None -0. There being no further business, Mayor Bowers declared the Council meeting adjourned at 7:19 p.m. APPROVED ATTEST: Stephanie M. Moon, MMC City Clerk David A. Bowers Mayor 1 1 I , � ROANOKE CITY COUNCIL - REGULAR SESSION February 6, 2012 9:00 a.m. The Council of the City of Roanoke met in regular session on Monday, February 6, 2012, at 9:00 a.m., in the Council Chamber, Room 450, fourth floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., City of Roanoke, with Mayor David A. Bowers presiding, pursuant to Chapter 2, Administration, Article II, City Council, Section 2 -15, Rules of Procedure, Rule 1, Regular Meetings, Code of the City of Roanoke (1979), as amended, and pursuant to Resolution No. 39150 - 070511 adopted by the Council on Tuesday, July 5, 2011 and Resolution No. 39291 - 010312 adopted by the Council on Tuesday, January 3, 2012. PRESENT: Council Members William D. Bestpitch, Raphael E. Ferris, Sherman P. Lea (arrived late), Anita J. Price, Court G. Rosen, David B. Trinkle (arrived late), and Mayor David A. Bowers -7. ABSENT: NONE. The Mayor declared the existence of a quorum. OFFICERS PRESENT: Christopher P. Morrill, City Manager; Timothy R. Spencer, Acting City Attorney; Ann H. Shawver, Director of Finance; and Stephanie M. Moon, City Clerk. At this point, Council Member Lea entered the meeting. (9:02 a.m.) COUNCIL: A communication from Mayor Bowers requesting that Council convene in a Closed Meeting to discuss vacancies on certain authorities, boards, commissions and committees appointed by Council, pursuant to Section 2.2- .3711(A)(1), Code of Virginia (1950), as amended, was before the body. (See communication on file in the City Clerk's Office.) Council Member Ferris moved that Council concur in the request of the Mayor to convene in Closed Meeting as above described. The motion was seconded by Council Member Rosen adopted by the following vote: AYES: Council Members Bestpitch, Ferris, Lea, Price, Rosen, and Mayor Bowers -6. NAYS: None -0. (Vice -Mayor Trinkle was not present when the vote was recorded.) 410 COUNCIL: A communication from Council Member Anita J. Price, Chair, Roanoke City Council Personnel Committee, requesting that Council convene in a Closed Meeting to discuss the City Attorney's vacant position, pursuant to Section 2.2- 3711(A)(1), Code of Virginia (1950), as amended, was before the body. (See communication on file in the City Clerk's Office.) Council Member Price moved that Council concur in her request to convene in Closed Meeting as above described. The motion was seconded by Council Member Bestpitch and adopted by the following vote: AYES: Council Members Bestpitch, Ferris, Lea, Price, Rosen, and Mayor Bowers -6. NAYS: None -0. (Vice -Mayor Trinkle was not present when the vote was recorded.) ITEMS LISTED ON THE 2:00 P.M. COUNCIL DOCKET REQUIRING DISCUSSION /CLARIFICATION AND ADDITIONS /DELETIONS TO THE 2:00 P.M. AGENDA: NONE. TOPICS FOR DISCUSSION BY THE MAYOR AND MEMBERS OF COUNCIL: NONE. At this point, Vice -Mayor Trinkle entered the meeting (9:04 a.m.) BRIEFINGS: Interstate 581 Sound Walls: Mark Jamison, Transportation Manager, briefed the Council on proposed sound walls in connection with the Valley View /Interstate 581 Interchange improvements. He highlighted the following information: 1 [J 1 1 Alternative C -1 Alternative C -2 Recent Activity • Interchange Modification Report (IMR) approved • Public Hearing held — June 2011 • Contractor qualifications packages being reviewed by VDOT now • Noise Barriers under consideration 411 1���RWSNPAQQN.�1,7� J L E Potential Options 1 1 1 Potential Colors 415 • Noise walls will be included — Sample panels to be constructed — City will have input on final color selection ROANOKE Schedule • RFP issued this month • Technical proposals due — June 2012 • Anticipated Award — September 2012 • Construction complete - 2015 Other Activities • Neighborhood Planning Process Melrose/ Rugby Fairland Washington Park • Planning Department involvement Two public meetings — summer 2011 Future meetings planned with neighborhood leaders Goal is to adopt a neighborhood plan that will help shape potential development (See copy of presentation on file in the City Clerk's Office.) Discussion: In response to an inquiry from Council Member Price with regard to citizen responses, Mr. Jamison advised that 88 of 96 responses were received from residents in favor of the sound barriers. Council Member Bestpitch suggested that the color of the barriers vary to avoid monotony. 416 Council Member Rosen asked of the overall cost of the project; whereupon, Mr. Jamison replied that the cost was approximately $60 million for construction and perhaps $1 - $1.5 million would be provided. Indepth discussion was held regarding surrounding traffic and the wall barriers. In response to an inquiry from Council Member Ferris with regard to the impact of sound barriers, Mr. Jamison explained that the barriers would decrease the noise level by five to seven decibels. In closing, Mayor Bowers inquired if residents were sent a mock -up of the sound barrier and the impact it will have; whereupon, Mr. Jamison advised that mock -ups were not sent out, but were provided at the public hearing of approximately 60 attendees. There being no further discussion, the Mayor thanked Mr. Jamison for an informative presentation. 2011 Public Safety Report Chris Perkins, Chief of Police, gave a report regarding the 2011 analysis on crime in the City of Roanoke. He credited the accomplishment to geo- policing, community involvement and a new program model called Data - Driven Approaches to Crime and Traffic Safety (DDACTS), which integrates location -based crime and traffic crash data to determine the most effective methods for deploying law enforcement and other resources, and concluded that the department's priorities were to continue to reduce domestic violence crime and drug activity, to continue training relating to mental health incidents, to reach a broader cross - section of the community with education about crime' prevention, and to continue strong strategic and selective traffic enforcement efforts relating to speeding and driving under the influence (DUI). He highlighted the following data: 1 2011 Priorities • Domestic Violence - Priority • It is estimated that over 80% of our crime is directly or indirectly related to drug activity— Priority (DMI) • Enhanced training for officers related to mental health incidents - Priority • Community Integration and Service Enhancements — Ways to reach a broader cross - section of our community with Education and Crime Prevention (Social Media, SAFER CITY, White Collar Crimes) - Priority • Continue strong strategic and selective traffic enforcement efforts related to speed and DUI - Priority Domestic and Mental Health Offenses Two intim t®ne intimate partner, partners, one chdde spouse, one ex- one pare t (spouse Offense 2010 01 1 % CHG Domestic Murder 4 3 i • �' Domestic Aggravated Assault 89 78 Domestic Simple Assault 1465 1 395 Family Offense Non - violent 1 303 716 Child in Need of Services 499 372 Total Domestic Calls for Service 2911 2144 Mental Health /Suicide 849 783 Community Integration and Service Enhancements Unit Priority Update Cyber Community Policing • Total Likes: 3228 • Total number of user interaction: 280,180 — Average daily users: 768 • News Feed Stories viewed: 2,066,804 — Average of 5662 per day • New `Likes' in 2011: 2342 — Average of 6 per day • Total Likes & Comments: 8009 • Total times photos viewed: 2874 • Total times videos viewed: 2341 Traditional Community Policing • Community Meetings: 446 • Community Walks: 8 • Educational /Diversity Outreach: 10 Traffic Crashes /Enforcement l l 2005 J. 2007 2008 J 2009 L 2010 2011 Total 2592 2427 2259 2052 1715 1754 1752 Crashes Fatalities 6 8 10 7 3 6 5 • Grant Funding for DUI and Aggressive Driver Enforcement totaled $ 297,524 since 2005 • Data Driven Approach to Crime and Traffic Safety (DDACTS) began September 2011 DDACTS Analysis January 1 st through December 31 st *months of Sept - Dec only DDACTS (Area 5 — Zone 1) 511 St to 1311 and Campbell to Highland January 1 st through December 31 st *months of Sept - Dec only 2010 2011 DDATCS Information for Area 5 (Zone 1) TOTALS 2010 2011 Percent Change Incidents Incidents Percent Change Opportunistic Crime 371 272 - 26.68% DDII UI =IIO4,w Traffic Crashes 137 103 - 24.82% b1O II(o) -Nam Crimes by Type 2010 2011 Percent Change Crimes by Type Percent Change Commercial Robbery 0 0 NA 0 0 NA Residential Robbery 1 1 NA 1 1 0.00% Person Robbery 5 4 - 20.00% Aggravated Assault 19 11 - 42.11% Simple Assault 182 1 22 - 32.97% 3f3 OD °IIII Intimidation 77 38 - 50.65% D9 °4II°C•5 MCMWMLIEM == o 0 0 0', 0 0 NA Residential Burglary 35 32 -8.57% 8 8 0.009V Out Building Burglary 0 0 NA 0 0 NA Drug Offense 51 58 13.73% January 1 st through December 31 st *months of Sept - Dec only Geo- Policing Years CEO- POLICING YEARS REPORTED OFFENSES Jan -Dec Jars -Dec Jan -Dec Jan -Dec Jan -Dec Jan -Dec Jan -Dec 7 Yr Chg ` Offense zoos (2006,' 2i oU7 zoos I?oos��2o10�� zo11 % CHG TOTAL L566L • Geo - Policing began in September 2004 • Lock It or Lose It began in November 2005 • Safer City Campaign began in November 2009 • Utilized grant funding to add second Crime Analyst in February 2011 • DMI began in December 2011... Part One Crime Seven Year Trend 900 850 E 800 U 750 0 700 � 650 M 5 600 550 500 — 2005 2006 2007 2008 2009 2010 2011 Years Violent Crime s Property Crime 6750 6500 6250 a) 6000 U 5750 > 5500 m 5250 5000 a 4750 2 4500 f-° 4250 Me= 2010 to 2011 Change in Part One Crime REPORTED OFFENSES Jan -Dec Offense ! 2010 _ Aggravated Assault 420 Homicide 9 Rape 30 Robbery 184 Burglary Larceny Motor Vehicle Theft Arson TOTAL Jan -Dec 2011 % CHG 347 - 17.38% 7 - 22.22% 37 23.33% 184 0.00% 85.71% 960 4.01% 3755 -1.91% 335 16.32% ` 38 0.00% Clearance Rates Burglary Larceny Motor Vehicle Theft Arson 16.54% 12.40% 34.36% 21.10% 36.68% 11.80% 37.84% 19.00% TOTAL 2011 2010* Offense % CLR Nat. Avg. Aggravated Assault 76.25% 56.40% Homicide 85.71% 64.80% Rape 79.41% 40.30% Robbery 43.65% 28.20% Burglary Larceny Motor Vehicle Theft Arson 16.54% 12.40% 34.36% 21.10% 36.68% 11.80% 37.84% 19.00% TOTAL White Collar Crime L Offense 2010 Fraud 561 Bribery 0 Counterfeiting /Forgery 222 Embezzlement 86 Total White Collar Offenses 869 2011 % CHG 482 13439 16747 0 0 77 49.25% 62 2427 3426 621 - 28.54% Department Statistics Jan -Dec Jan -Dec Jan -Dec Jan -Dec Jan -Dec Jan -Doc Jan -Dec Offense 2005 2006 2007 2008 2009 2010 2011 Qa Mn Calls for Service (only) 88983 88566 88527 90771 89653 89388 90997 2.26% Tele - Service Calls N/A 12914 13439 16747 18376 18235 19274 49.25% Officer Initiated Calls 2427 3426 4432 4869 4744 5418 6008 147.55% Arrests (On- sight) 6461 7242 7814 10346 10249 9519 9636 49.14% Traffic stops 14731 19529 19712 21794 22700 22828 23278 58.02% Use of Force Incidents 329 342 314 326 360 312 251 Qa Citizen Complaints 112 71 71 51 69 49 34I 1 423 (See copy of presentation on file in the City Clerk's Office.) Discussion: Following in -depth dialogue with regard to the City's domestic violence statistics, Chief Perkins advised that the department investigated approximately 1600 cases of domestic violence in 2011, adding that the domestic violence personnel serves on multiple committees, such as the Family Violence Coordinating Council. He further advised that all victims were referred to area assistance programs, such as TAP and the Domestic Violence Services Advisory Commission. Council Member Price inquired if the school system had access to the Police Department's Domestic Violence Specialist; whereupon, Chief Perkins responded that the Police Department and the schools work together on cases of domestic violence involving juveniles. Following discussion with regard to the Drug Market Initiative Program (DMI) designed to help area drug dealers change their lives for the better. Council Member Bestpitch suggested that the Department film a commentary of inmates to share with program participants the consequences of crime. At the conclusion of the briefing, the Council commended the department on its successes and received and filed the information. At 10:30 a.m., the Mayor declared the Council meeting in recess. 424 At 10:40 a.m., the Council meeting reconvened, Mayor Bowers presiding and all Members of the Council in attendance, with the exception of Vice -Mayor Trinkle. 2011 Fire Performance Report Fire Chief David Hoback shared data in connection with 2011 Fire Department service statistics and highlighted the following information regarding the Roanoke Fire - EMS Performance Review: Demand For Service JU,000 23,043 23,590 25,000 20,000 15,000 10,000 5,000 0 2006 2007 2008 2009 2010 2011 • EMS 17,555 18,407 18,558 18,752 19,129 18,497 • Fire 5,643 5,528 5,819 5,203 5,256 5,093 IN Fire ®EMS Q® 1 1 Department's Performance Standards ❑ Fires — 4 minutes or less 90 % of the time �LS Average 3.53 Minutes ❑ Critical — 5 minutes or less 90 % of the Time ■ Average 3.34 minutes ❑ ALS — 8 minutes or less 90% of the time ■ Average 4.41 Minutes ❑ BLS — 12 minutes or less 90% of the time ■ Average 5.24 Minutes 1 Four (4) Minute Coverage Area 1 CITY OF ROANOKE 1.5 MII� Ralponla !" � E�.l' o 425 426 100%- 80%- 60%- 40%- 20% - 0%- 2000 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 Working F,7 .. 0 tructure Fires Response Time Performance 83% 3.52° o 4.36% ° 2006 2007 2008 2009 2010 4 Minutes or Less 90 Percent of the Time 2011 Q® L LI actors H Fire Performance Standards ❑ Performance Standards were not met on 4 U 100% 75% 50% 25% 0% 77 I responses: ® 3 — Second due engine response ❑ Still arrived within 5 minutes ® 1 —Travel Distance tructure Fires Confined Fire to Floor of Origin 2006 2007 2008 2009 2010 t % of Fires Confined to Floor of Origin .83% I rt• FIP.E' }. 427 I, Arson History 50 45 40 35 30 25 20 15 2006 2007 2008 2009 —Arson Fires Fire Causes for 2011 Arm 35% Undetermined 1 S0/ Acementim 50% 38 2010 2011 E"] ES 1 1 1 1 $12 $10 $8 $6 $4 $2 $1 $1 9 1 Annual Fire Loss History UUU,VVV Roanoke Fires 000,000 000,000 50,000,000 Days Inn 000,000 50,000,000 000,000 , 69,757 $3,626,071 sl► 000,000 U) 2006 2007 2008 2009 2010 2011 Fire Loss History 2011 UU,000,UUu $272,291,325 50,000,000 00,000,000 50,000,000 00,000,000 50,000,000 $6,014,024 sl► Pre- Incident Value Property Loss <G)� 429 M 100.00% 75.00% 50.00% 25.00% 0.00% 100.00% 75.00% 50.00% 25.00% 0.00% Critical - Advanced Life Support Response Time Performance ° 3% ° .410 2006 2007 2008 2009 2010 2011 5 Minutes or Less 90 Percent of the Time Advanced Lite Support Response Time Performance 2006 2007 2008 2009 2010 8 Minutes or Less 90 Percent of the Time 2011 1 F-�j 431 100.00°x° 95.00% 90.00°x° 85.00% 80.00% Basic Life Support Response Time Performance 8.680 12 Minutes or Less 90 Percent of the Time 2006 2007 2008 2009 2010 2011 r: — (See copy of presentation on file in the City Clerk's Office.) Council Member Bestpitch inquired about the difference between 61 working fires and 1500 response calls from the Fire -EMS Department; whereupon, Chief Hoback advised that the 61 working fires were actual fires and the response calls referred to calls for alarms, brush fires, etc., that the department must respond to. Council Members Bestpitch and Lea commended the department on the success of achieving its intended response time of four minutes or less to arrive on the scene of a call. Mayor Bowers commended the EMS staff on bicycles during downtown festivals and events and commented that it was a great service provided to the citizens of Roanoke. Following additional comments by Chief Hoback, the Mayor advised that the information would be received and filed. 1 432 Fiscal Year 2013 Budget and CIP Update Amelia Merchant, Director of Management and Budget, and Ann H. Shawver, Director of Finance, highlighted the following information regarding the FY 2013 Budget Development and Capital Project Planning: • BFO Process • Non - Discretionary Cost Increases • Price of Government • Allocation of Price of Government to Priorities • Offers by Priority • Capital Planning • Next Steps BFO Process Where we have been — Offer development by Departments and Outside Agencies — Communication Plan development — DMB Staff review Where we are now — Priority Team reviews — Citizen Budget Engagement Team input Next steps — Budget Committee review — Recommended budget development Preliminary FY 2012 -2013 Non - Discretionary Cost Increases Total: $1,011,267.00 • Medical - $302,787.00 — Anticipated increase of 10% in employer share January 2013 • Dental - $15,972.00 — Anticipated increase of 5% in employer share January 2013 • Life Insurance — $248,789.00 — Increase in contribution rate from 0.28% to 1.19% • VRS — Sheriff - $443,719.00 — Increase in contribution rate from 17.26% to 22.42% 1 1 433 IGeneral Fund Revenues Growth of 0.2% from FY12 to FY13 Meals Tax 2% to RCPS 4,715,000 - (4,715,000) Day Care Paid by Commonwealth 3,763,000 (3,763,000) Total General Fund Revenues 258,697,000 250,681,000 (8,016,000) Other Local Taxes declined $4.7M with the reversion of the Meals Tax rate to 5% effective 6- 30 -12. Intergovernmental category declined by $3.8M as a result of the Commonwealth change to pay Day Care providers dirgctly. The Director of Finance reviewed the previous slide noting that the 2 percent increase on the meals tax would end as of June 30, and the State would begin paying daycare providers directly instead of filtering it through the locality. FY13 Local Tax Revenue Estimates Revised Upward by $451,000 Since December 2/6/2012 2/6112 FY12 FY13 Dollar . Percentage Tax Revenue Adopted Estimate Change % Change General Property Taxes $ 76,627,000 $ 76,104,000 $ 523,000 0.7% Real Estate 79,586,000 79,050,000 (536,000) (0.7 %) Personal Property 18,672,000 18,689,000 17,000 0.1% Other 5,317,000 5,342,000 25,000 0.5% Total General Property Taxes 103,575,000 103,081,000 (494,000) (0.5 %) Other Local Taxes Sales 18,515,000 19,070,000 555,000 3.0% Prepared Food & Beverage 11,780,000 12,205,000 425,000 16% Business License 11,910,000 12,059,000 149,000 1.30/6 Telecommunications 7,682,000 7,250,000 (432,000) (5.6 %) Transient Occupancy 2,878,000 3,078,000 200,000 6.9% Other Local Taxes 16,885,000 17,029,000 144,000 0.9% Total Other Local Taxes 69,650,000 70,691,000 1,041,000 1.5% Permits Fees & Licenses 1,057,000 985,000 (72,000) (6.8 %) Fines and Forfeitures 1,171,000 1,281,000 110,000 9.4% Total Intergovernmental 63,959,000 64,194,000 235,000 0.4% Charges for Services 10,076,000 9,887,000 (189,000) (1.9 %) Other 731,000 562,000 (169,000) (23.1 %) Sub Total 250,219,000 250,681,000 462,000 0.2 Meals Tax 2% to RCPS 4,715,000 - (4,715,000) Day Care Paid by Commonwealth 3,763,000 (3,763,000) Total General Fund Revenues 258,697,000 250,681,000 (8,016,000) Other Local Taxes declined $4.7M with the reversion of the Meals Tax rate to 5% effective 6- 30 -12. Intergovernmental category declined by $3.8M as a result of the Commonwealth change to pay Day Care providers dirgctly. The Director of Finance reviewed the previous slide noting that the 2 percent increase on the meals tax would end as of June 30, and the State would begin paying daycare providers directly instead of filtering it through the locality. FY13 Local Tax Revenue Estimates Revised Upward by $451,000 Since December Total $ 451,000 1 2/6/2012 12/15/2011 Revised Preliminary Dollar . Percentage Tax Revenue Estimate Estimate Chance Change Real Estate $ 76,627,000 $ 76,104,000 $ 523,000 0.7% Sales 19,070,000 19,291,000 (221,000) (1.1 %) Prepared Food & Beverage 12,205,000 12,030,000 175,000 1.5% Other 15.870,000 15,896,000 (26,000) (0.2 %) Total $ 451,000 1 434 Increased Funding to RCPS as Local Tax Revenue Estimates are Revised Deduct Dedicated Taxes: Service District Taxes - Downtown and Williamson Road Districts Local Taxes Dedicated to Ivy Market Performance Agreement Local Taxes Dedicated to Home Depot Performance Agreement Local Taxes Dedicated to Maple Leaf Bakery Performance Agreement Local Taxes Dedicated to Cambria Suites Performance Agreement Total Deductions Adjusted Revenue Subject to Sharing with Spools Percentage Allocated to Schools Funding of Schools 2 ¢ of the 7 $ for Prepared Food 8 Beverage Tax (100% to RCPS in FY12) 505,000 505,000 21612012 130,000 Adopted Preliminary 10,000 Budget Estimate Category FY2012 FY 2013 Local Tax Estimate $ 177,940,000 $ 173,772,000 Personal Property Tax Relief Provided by Commonwealth 8,078,000 8,076,000 Less: 2 ¢ of the 7 Q for Prepared Food &Beverage Tax (100% to RCPS in FY72) (4,712,857) Total Revenue Subject to Sharing with Schools 181,303,143 181,848,000 Deduct Dedicated Taxes: Service District Taxes - Downtown and Williamson Road Districts Local Taxes Dedicated to Ivy Market Performance Agreement Local Taxes Dedicated to Home Depot Performance Agreement Local Taxes Dedicated to Maple Leaf Bakery Performance Agreement Local Taxes Dedicated to Cambria Suites Performance Agreement Total Deductions Adjusted Revenue Subject to Sharing with Spools Percentage Allocated to Schools Funding of Schools 2 ¢ of the 7 $ for Prepared Food 8 Beverage Tax (100% to RCPS in FY12) 505,000 505,000 150,000 130,000 275,000 325,000 10,000 50,000 218,000 170,000 1,158,000 1,180,000 180,145,143 18026680000 40.00% 40.00% 72,058,057 72,267,200 4,712,857 An increase in funding to RCPS of 0.3% or $209,143 for FY13 An increase of 0.2% or $180,240 from the 12 -15 -11 estimate from revisions in the Local Tax Revenue Estimates Reserved Allocations Transfer to Debt Service $14,191,207 Personnel Lapse (Salary, FICA, Retirement) ($1,812,526) Budget Contingency $1,175,627 Other (Medical, Dental, Life, VRS, Civic Center Subsidy, W /C, Misc Contingencies, Budget Stabilization, Line of Duty, Memberships, Capital Contributions) $8,409,823 Budgeting for Outcomes Contingency $250,000 Increase in compensation currently not included in Reserved Allocations 1 % Pay Raise = approximately $830,000 8 Ms. Merchant pointed out that no increase in compensation for employees was included in the reserved allocations and to incur a one percent pay raise it would cost approximately $830,000.00. 1 1 C 1 435 Price of Government Allocation to Priorities • Began with Adopted FY 2012 budget allocations • Adjustments made to align allocations with non - discretionary expenses City of Roanoke Assure community safety and Priorities judicial needs are met and promote Cultivate a thriving business a safe and desirable region. environment and innovative workforce opportunities to ensure Safety Econom the prosperity of our community. Enhance Roanoke's exceptional vitality as an A, Foster an environment for attractive, diverse, Infrastructure Government culturally inclusive, vibrant Livability and active city in which to Human competitive government live, work and play. services that are collaborative, neighborhoods, successful Services lifelong learning which 0 encompasses cradle to career and beyond through shared services and community involvement. and collaborative approach which encourages self - sufficiency while providing a social safety net 10 to citizens when they are most vulnerable. Economy - Total Offers: $3,526,558.00 • Total Number of Offers: 21 • Total Allocation: $3,188,555.00 • Major Priority Adjustments: — Convention & Visitors Bureau - $120,198.00 — On Street Parking Enforcement - $83,442.00 — Downtown Roanoke Inc. (programs) - $25,122.00 Council Member Bestpitch inquired if th e increased amounts each agency was requesting; the affirmative and continued with the briefing. Education - Total Offers: $74,144,840.00 • Total Number of Offers: 9 • Total Allocation: $73,899,570.00 • Major Priority Adjustments: priority adjustments indicated the whereupon, Ms. Merchant replied in — Library Programs and Services: $437,054.00 Infrastructure Government Maintain and build quality Provide exceptional, yet cost infrastructure that supports Human competitive government healthy residential services that are collaborative, neighborhoods, successful Services transparent, responsive, and commercial areas, and accessible public facilities and amenities. innovative. Foster a caring community that utilizes a regional and collaborative approach which encourages self - sufficiency while providing a social safety net 10 to citizens when they are most vulnerable. Economy - Total Offers: $3,526,558.00 • Total Number of Offers: 21 • Total Allocation: $3,188,555.00 • Major Priority Adjustments: — Convention & Visitors Bureau - $120,198.00 — On Street Parking Enforcement - $83,442.00 — Downtown Roanoke Inc. (programs) - $25,122.00 Council Member Bestpitch inquired if th e increased amounts each agency was requesting; the affirmative and continued with the briefing. Education - Total Offers: $74,144,840.00 • Total Number of Offers: 9 • Total Allocation: $73,899,570.00 • Major Priority Adjustments: priority adjustments indicated the whereupon, Ms. Merchant replied in — Library Programs and Services: $437,054.00 Good Government - Total Offers: $16,250,745.00 • Total Number of Offers: 62 • Total Allocation: $15,481,237.00 • Major Priority Adjustments: — Voter Registration Services: $43,653.00 — Employee Tuition Reimbursement: $75,000.00 — Risk Management - $97,815.00 Human Services - Total Offers: $37,400,058.00 • Total Number of Offers: 15 • Total Allocation: $36,052,946.00 • Major Priority Adjustments: — Blue Ridge Behavioral Health: $184,845.00 — Health Department: $61,718.00 — Social Services — Subsidized Adoption reimbursable) Infrastructure - Total Offers: $28,652,188.00 • Total Number of Offers: 39 • Total Allocation: $25,198,287.00 • Major Priority Adjustments: — Street Paving: $3,000,000.00 — Technology Capital: $516,000.00 — Capital Building Maintenance: $288,104.00 — Sidewalk Repair & Maintenance: $200,000.00 Livability - Total Offers: $15,508,575 • Total Number of Offers: 29 • Total Allocation: $15,068,689.00 • Major Priority Adjustments: — Youth and Family Programming - $209,910.00 — Special Event Support - $109,356.00 — Downtown Development Plan - $54,500.00 — Greenway Maintenance - $70,081.00 $956,230.00 (100% Safety - Total Offers: $61,885,982.00 • Total Number of Offers: 40 • Total Allocation: $59,577,584.00 • Major Priority Adjustments: — Jail Medical Costs and Electricity - $222,068 — Police Impound Improvements and Maintenance $46,342.00 Contracts: 1 1 n 1 437 Summary Priority Preliminary Vocation FY13 Offer Total Variance Economy $3,188,555 $3,526,558 $338,003 Education $73,899,570 $74,144,840 $245,270 Good Government $15,481,237.00 $16,250,745.00 $769,508.00 Human Services $36,052,946.00 $37,400,058.00 - $1,347,112.00 Infrastructure $25,198,287.00 $28,652,188.00 $3,453,901.00 Livability $15,068,689.00 $15,508,575.00 $439,886.00 Safety $59,577,584.00 $61,885,982.00 $2,308,398.00 TOTALS: 228,466,869.00 237,368,946.00 $8,902,077.00 Ms. Merchant advised that the variance of $8.9 million listed above included supplements beyond what was currently provided in programs and services. The City Manager was desirous of including a well deserved employee pay increase in the Fiscal Year 2013 budget. Next Steps • Priority teams reviewing offers • Citizen Budget Engagement Team input • Budget Committee review • March 5, 2012: — Update on Price of Government — Offer Rankings • April 2, 2012: Budget Balancing Status • April 16, 2012: Recommended Budget presented to City Council • May 7, 2012: Budget Study • May 14, 2012: FY 2012 -2013 Budget Adoption Capital Project Planning • Maintain Current Capital Assets • Infrastructure Investment for Livability and Economic Development • Bridge Renovation /Replacement • Curb, Gutter and Sidewalk • Streetscape Projects • Storm Drains • Civic Center • School Maintenance • Targeted Livability Investments • Parks and Recreation Master Plan • Libraries • Investments made within parameters of debt policy. Capital Project Prioritization • Reprioritized capital projects when economic downturn arose • Project adjustments in excess of ($26.2M) - Parks and Recreation Master Plan - Library Master Plan - Curb, Gutter and Sidewalk Planned Debt Issuance FY 2012 -2016 22 FY 2012 -2017 Capital Projects (Cash Funded ) Project FY 2012 FY 2013 FY 2014 FY 2015 FY 2016 FY 2017 Stormwater Management/ NPDES 49,820 49,820 49,820 49,820 49,820 49,820 Bridge Maintenance 500,000 500,000 500,000 500,000 500,000 500,000 Elmwood Improvements /Performance Area A &E 300,000 0 0 0 0 0 VDOT Matching Funds 120,614 251,800 251,800 251,800 251,800 1 251,800 Greenways Matching Funds 200,000 0 0 0 0 0 Center in the Square 300,000 300,000 300,000 0 0 0 YMCA 200,000 100,000 100,000 100,000 100,000 100,000 Science Museum 100,000 100,000 1 100,000 0 0 0 Harrison Museum 100,000 100,000 100,000 0 0 0 TOTALS $1,870,434 $1,401,620 $1,401,620 $901,620 $901,620 $901,620 23 1 1 439 Countryside Master Plan Development • Project Funding: — Debt Issuance: • FY 2012: $1,500,000.00 • Plan development • Public comment Elmwood Park Improvement • Project Funding: — Cash Funding: • FY 2012: $300,000.00 — Debt Issuance: • FY 2013: $1,900,000.00 • FY 2014: $2,800,000.00 • Plan development • Public comment Greenways and Trails • Project Funding: — Cash Funding: • FY 2012: $200,000.00 - Final allocation of 10 year commitment of $200,000.00 per fiscal year • Additional needs identified in the amount of $1.69 million to continue greenway development and improvement. • Council action required to continue annual allocation of $200,000.00 Parks and Recreation Master Plan • Project Funding: — Debt Issuance: • FY 2013: $1,250,000.00 • FY 2014: $1,500,000.00 • FY 2015: $1,500,000.00 • FY 2016: $1,500,000.00 • Funding addresses neighborhood and community park improvements, playground /area upgrades, ADA compliance, conservation, athletics, signage, Rivers Edge Sports Complex -North, Mill Mountain and irrigation needs. • Additional needs identified in the amount of $7.89 million which would also address playground replacements, skatepark improvements, Wells Fargo plaza improvements and pool improvements. 1 Council Member Lea inquired about plans for pool enhancements; whereupon, Brian Townsend, Assistant City Manager for Community Development, advised that the enhancement project was put on hold in 2010, but renovations would have to take place in order for the pool to be operational. Fallon Park Pool • Inspection of pool facilities in preparation for scheduling of pre- opening maintenance revealed need for structural repairs to pool walls and deckings • Anticipated cost of $223,000.00 • Need to solicit proposals for repairs • Repair schedule may impact timing of opening • If schedule does not permit opening by Memorial Day, extend operating hours of Washington Park pool • Assess long -term strategy for aquatic facilities Mr. Townsend explained that Fallon Park Pool would not open until critical repairs to the pool liner were made. Council Member Ferris asked if the repairs could be funded using the Fund Balance; whereupon, the City Manager advised that it could or fund balance funds could be placed in the capital contingency fund for reimbursement. Schools • School Energy (QSCB) Project — Project Cost: $1,110,539.00 — HVAC, lighting and plumbing improvements at Preston Park, Morningside, Westside and Monterey Elementary Schools • School Improvements — Project Funding: • Debt Issuance: — FY 2012: $1,900,000.00 — FY 2013: $2,000,000.00 — FY 2014: $5,000,000.00 — FY 2015: $5,000,000.00 — FY 2016: $5,000,000.00 — HVAC and plumbing improvements at 11 schools — Continued commitment of $5,000,000.00 of debt capacity reserved for school projects if needed Other Potential School Projects • School renovation and expansion: — Round Hill - ? — Morningside - $7 -10 million — Fallon Park - $20 -30 million — Crystal Springs - $12 -15 million 1 441 Council Member Rosen inquired about the Safe Routes to School Grant; whereupon, Sherman Stovall, Assistant City Manager for Operations, advised that the grant was included in the total and an update would be provided to the Council at a future meeting. Stormwater Management • Project Funding: — Debt Issuance: • FY 2012: $1,120,000.00 • FY 2013: $1,120,000.00 • FY 2014: $1,120,000.00 • FY 2015: $1,120,000.00 • FY 2016: $1,120,000.00 • Addressing drainage problems throughout the city • Approximately $63M to address identified projects • Continued allocation of $1.1 million annually to address prioritized projects • Funding used to match state revenue sharing funds Bridge Maintenance, Repair and Renovation Program • Project Funding — Debt Issuance: • FY 2012: $1,030,000.00 • FY 2013: $1,100,000.00 • FY 2015: $2,800,000.00 • FY 2016: $2,600,000.00 • Ongoing maintenance, repair and renovation of bridge structures • Additional funding need of $10.95 million identified for bridge rehabilitation and replacement over next five year period • $500,000.00 annual cash funding in current operating budget Curb, Gutter and Sidewalk Program • No funding included in current CIP • Identified needs of $1.7 million for sidewalk maintenance • Identified needs of $12 million for new sidewalks Streetscape Projects • Project Funding: — Debt Issuance: • FY 2013: $400,000.00 • FY 2014: $500,000.00 • Projects support needs identified in neighborhood plans and in downtown area. • Identified needs of $1.5 million for additional projects FA . VDOT • Project Funding: — Cash Funding: • FY 2012: $120,614.00 • City's share of funding for projects in six year improvement program Civic Center Improvements • Project Funding: — Debt Issuance: • FY 2012: $750,000.00 • FY 2013: $1,000,000.00 • FY 2014: $1,500,000.00 • FY 2015: $1,500,000.00 • FY 2016: $1,500,000.00 • HVAC, electrical system and lighting improvements • Plaza roof repairs • Coliseum seat risers and seat replacements • Roanoke Performing Arts Theatre carpet replacement • Exterior door replacements • Sound systems enhancement • Restroom renovations • Back of house improvements 800 MHz Digital Radio Conversion • Project Funding: — Debt Issuance: • FY 2012: $2,000,000.00 • FY 2013: $2,110,000.00 • Digital conversion underway Technology Projects • Project Funding: — Cash Funding: • $550,000.00 per fiscal year • Identified project needs of $8.5 million: — Telephone System — Network Upgrade — E -911 Center — Analog Radio Upgrade — CAD System — Enterprise Permitting — City -wide Billing System — Retirement System — Others 443 Other Identified Facility Needs • Future Fire Station Replacements: — Fire /EMS Station #7 (Memorial Avenue) - $5 million — Fire /EMS Station #8 (Crystal Spring Avenue) - $5 million — Fire /EMS Station #2 (Noble Avenue) - $6 million — Space for modern apparatus, gender specific accommodations, enhanced service to community • Courthouse Expansion - $55 million At this point, Sheila Umberger, Director of Libraries, and Charlie Anderson, Architect II, Engineering Department, continued the briefing highlighting the following information regarding the Capital improvement Program for the Libraries: Overview • Introduction • Where We Are • Invest in the Library • Current Plan • Getting the Most for Our Money • Financial Summary Current Plan • Capital plan calls for $13.995 million investment from FY 2014 to FY 2016 • Invested mostly in one 28,000 square foot "super branch" on Peters Creek • Small investment in a "storefront branch" Where We Are • Re- allocate funds based on: - .Library Master Plan - State of the Libraries in 2011 - What we've learned from implementing Phase 1: Gainsboro /Jackson Park Expansion - Data on library usage - New City initiatives Ms. Umberger advised that library use had improved since 2004, i.e. neighborhood branches with teen centers, increased number of computers, community rooms, tutor areas and improved books received the most citizen usage. She continued with the briefing: 1 4,B Invest in the Library • Dramatic turnaround since Master Plan Study in 2004 -2005 • Circulation was shrinking • Visits were declining • Program attendance was dropping Circulation almost doubles Uorary visits up ss io Library Visits 700,000 600,000 500,000 400,000 300,000 200,000 100,000 - 2005/06 2010/11 Renovatina dramatically increases usage J 1 ackson Park Gainsboro Main Increased footage 61 % 58% n/a Increased Circulation 196% 145% 79% Increased Visits 100% 53% 35% Cost 1,250,000 1,300;000 92000 (private) J 1 1 1 1 • Zip code analysis of circulation shows: - Roanoke citizens tend to use the branch closest to home - Underserved areas confirmed ;r ,: �„ j ,yin° T � S+'� m �'• �..,.. } - Z t i r o,a c L tee:. "; .rr'y� � ,• � • r Q i Getting the Most for Our Money • Reallocate funding in CIP • Invest in neighborhood branch level • Bring services to two underserved neighborhoods • Support and Collaborate on important City initiatives e- L L MAELIM • Countryside Branch Proposed New Storefront Branch: 6,500 square feet (Parking area, walks, lighting, landscaping, etc) - Underserved neighborhood - Support City initiative - Attract business to planned village center - New 6,500 square foot storefront - About $300,000 annual operating budget ($800,000 for super branch) • Main Library Existing Building: 13,570 square feet; construct new terrace /patio east end: 1,800 square feet; rework patio at front entrance: 3,500 square feet - Improvements to enhance Elmwood Park revitalization - Build terrace behind library - Move utility units into library equipment room in basement - Upgrade front patio area - Improve children and teen areas - Upgrade services to adults 1 E 1 17 .i., • • M r x�� lY` � 1i,�f ! „�,•' `�`� � ''„l ��- Y�`sy'�f yew 0,.. J r :�. ^S f�-•i� � 1 ��'�' �Y � �J} �t��Z�' � t'Y� ��. a �: E: • Main Library Existing Building: 13,570 square feet; construct new terrace /patio east end: 1,800 square feet; rework patio at front entrance: 3,500 square feet - Improvements to enhance Elmwood Park revitalization - Build terrace behind library - Move utility units into library equipment room in basement - Upgrade front patio area - Improve children and teen areas - Upgrade services to adults 1 `RCS a Q� Se. c IM �. a'FYRb�lx.e � <I! i cao •, E�i7 t 4.,a + i7 w r 1 ' 4p d 2z;,s ' {•� � �� irtr L I. I 0 E Council Member Bestpitch asked about creating additional access to the Melrose Library from Salem Turnpike; whereupon, Mr. Anderson indicated that providing additional access for pedestrians was included in the proposed renovations. Council Member Bestpitch further inquired about the proposed Countryside branch library that is to be included as part of a village center. The City Manager explained that the branch would have to be incorporated into the plans of a potential developer for that area. • Raleigh Court Existing Building: 6,070 square feet; Proposed Additions 4,890 square feet; Total Floor Area: 10,960 square feet - Closing of County's 419 Branch has heavily impacted our service areas for Raleigh Court and South Roanoke neighborhoods - Replace aging roof - Add teen center, community room, tutoring rooms - Expand children's area and computer_ facilities - Double parking - Extend building out to Grandin Road • South Roanoke e- Branch Create a service point for underserved neighborhood: • Add a Book drop • Add Lockers for pick -up • Add Children's story time space • Collaborate with Fire Station #8 1 D • Williamson Road Existing Building: 6,115 square feet; Proposed Additions 4,185 square feet; Total Floor Area: 10,300 square feet - This diverse branch is in a high retail business area supported by a strong neighborhood and nearby schools - Expanded children area - Create expanded space for teens - Additional meeting rooms for tutors and students - Increase parking - Drive -thru services Master Plan Summary Project . Cost Countryside Branch $2,634,000.00 Main Library, First Floor Remodeling $2,731,200.00 Melrose Branch, Expansion / Renovation $2,247,900.00 Raleigh Court Branch, Expansion / Renovation $3,189,800.00 South Roanoke e- Branch $286,300.00 Williamson Road Branch, Expansion Renovation $2,905,800.00 Total Capital Budget �113;90,000.00 450 Recommendations • Focus on Neighborhood Libraries • Invest in existing locations based on previous success • Strategic focus, support of City initiatives and best practice • Address underserved areas Council Member Bestpitch commented on the e- Branch box within View Mall, stating that it was difficult to locate and additional signage was needed; whereupon, Ms. Umberger responded that she would brainstorm ways to identify the e- Branch, adding that flyers could be placed on the food court tables. Council Feedback • Bridge Maintenance, Repair and Renovation Program • Curb, Gutter & Sidewalk Program • Greenways • Library Master Plan • Parks and Recreation Master Plan • Stormwater Management • Streetscape Projects • Technology Projects Next Steps • March 6th: — Follow -Up Information — Update on Capital Project Planning (See copy of presentation on file in the City Clerk's Office.) In conclusion, Ms. Merchant stated that additional information would be provided to the Council at its March 5 meeting; and she also asked if Council had any questions and /or feedback; whereupon, Council Member Bestpitch commented that it was extremely important to keep the greenways looking nice and functional for citizens. Council Member Ferris inquired as to how many projects would have to be postponed from the capital budget in order to be under the ten percent debt cap. The Director of Finance assured the Council that information would be provided in response to the abovementioned inquiries. Council Member Rosen commended the staff on a wonderful presentation. There being no additional questions and /or comments by the Council, the Mayor declared the meting in recess at 12:51 p.m., for a Closed Meeting in the Council's Conference Room, 451, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W. 451 At 1:16 p.m., Mayor Bowers left during the Closed Meeting. At 2:00 p.m., the Council Meeting reconvened in the Council Chamber, Vice -Mayor David B. Trinkle presiding, and all Members of the Council in attendance, with the exception of Mayor Bowers. PRESENT: Council Members William D. Bestpitch, Raphael E. Ferris, Sherman P. Lea, Anita J. Price, Court G. Rosen, and Vice -Mayor David B. Trinkle -6. ABSENT: Mayor Bowers -1. The Vice -Mayor declared the existence of a quorum. OFFICERS PRESENT: Christopher P. Morrill, City Manager; Timothy R. Spencer, Acting City Attorney; Ann H. Shawver, Director of Finance; and Stephanie M. Moon, City Clerk. The Invocation was delivered by The Reverend Shawn F. Dobbins, Pastor, Preston Oaks Baptist Church. The Pledge of Allegiance to the Flag of the United States of America was led by Vice -Mayor Trinkle. PRESENTATIONS AND ACKNOWLEDGEMENTS: NONE. HEARING OF CITIZENS UPON PUBLIC MATTERS: The Vice -Mayor advised that City Council sets this time as a priority for citizens to be heard. All matters will be referred to the City Manager for response, recommendation or report to Council, as he may deem appropriate. Robert Gravely appeared before the Council and quoted biblical scripture. Buford Overstreet appeared before the Council and followed up on his comments in connection with a recent meeting with City staff and David Hill of Hill Studios, on the proposed Elmwood Park renovations. (See comments on file in the City Clerk's Office.) CONSENT AGENDA: The Vice -Mayor advised that all matters listed under the Consent Agenda were considered to be routine by the Members of Council and would be enacted by one motion in the form, or forms, listed on the Consent Agenda, and if discussion was desired, the item would be removed from the Consent Agenda and considered separately. 452 MINUTES: Minutes of the Audit Committee held on Monday, December 7, and December 19, 2011; were before the Council. (See Audit Committee minutes on file in the City Clerk's Office.) Council Member Lea moved that the minutes of the Audit Committee be received and filed. The motion was seconded by Council Member Bestpitch adopted by the following vote: AYES: Council Members Bestpitch, Ferris, Lea, Price, Rosen, Vice -Mayor Trinkle -6. NAYS: None -0. (Mayor Bowers was absent.) OATHS OF OFFICE - ROANOKE ARTS COMMISSION -HUMAN SERVICES ADVISORY BOARD: Reports of qualification of the following individuals were before the Council: Scott I. Burton as a member of the Roanoke Arts Commission to fill unexpired term of office of Taliaferro Logan ending June 30, 2014; The Reverend Amy H. Ziglar as a member of the Human Services Advisory Board, to replace Victoria Cox for a term of office ending November 30, 2014; and Hollie C. Young as a member of the Human Services Advisory Board to fill the unexpired term of office of Angela Holland - Hodnett ending November 30, 2013. (See Oaths or Affirmations of Office on file in the City Clerk's Office.) Council Member Lea moved that the reports of qualification be received and filed. The motion was seconded by Council Member Bestpitch and adopted by the following vote: AYES: Council Members Bestpitch, Ferris, Lea, Price, Rosen, Vice -Mayor Tri n kl e -6. NAYS: None -0. (Mayor Bowers was absent.) 1 L 453 REGULAR AGENDA: PUBLIC HEARINGS: NONE. PETITIONS AND COMMUNICATIONS: ANNUAL REPORTS: ROANOKE REGIONAL PARTNERSHIP: Beth Doughty, Executive Director, Roanoke Regional Partnership, appeared before the Council and gave an overview of the partnership's programs: ROANOKE REGIONAL PARTNERSHIP 2011 ACTEM REPORT ROANOKE REGIONAL PARTNERSHIP 454 2011 MORTING REPORT Outdoor Retailer Winter Market 31 VEDP Lunch & Learn 42 Industrial Asset Management Council 23 International Bio 12 Consultant Forum -New Orleans 11 international Council of Shopping Centers 44 Fancy Foods Show 10 Outdoor Retailer Summer Market 58 Upstate New York Marketing Mission 11 Outdoor Industry Association Rendezvous 5 CoreNet 30 Consultant Forum - Austin 7 ROANOKE REGIONAL PARTNERSHIP sm> JOB CREATION I ORGANIZATION JOBS CREATED MILLIONS $ INVESTED TYPE ICANATAL 160; $2.5 M BLUE TREE SYSTEMS 5-8 NIA O LAURA LEE DESIGNS 1 NIA M'- FCTECH 25 $5 M UNITED HEALTH GROUP* 125 $7 O FREIGHTCAR AMERICA* 200 NIA M DYNAX* 95 $15.6 M VIRGINIA FORGE* 33 $1 M ARKAY* 25 $7.5 M CORVESTA* 35 $1.0 O MERCURY DATA EXCHANGE* 10 $1.0 O TREAD CORP.* 100 $5 M AMERICAN TIRE* 45 $5 D RARE EARTH ADVENTURES 5 -10 $1.5 S ROANOKE REGIONAL PARTNERSHIP 1 1 1 GROWTH IN NEW JOBS 863 272 217 NEW JOBS �T 2009 2010 2011 ROANOKE REGIONAL PARTNERSHIP GROWN IN NEW INVESTMENT $52 $11.25 New $4 Investment (millions) 2009 2010 2011 ROANOKE REGIONAL PARTNERSHIP 455 456 ROANOKE REGIONAL PARTNERSHIP OUTDOOR ASSET DEVELOPMENT ROANOKE REGION VZ;OF VIRGINIAPRESENTS WHIM 2011 WOURNAMMNWWRAZZ, ]FLIVI03FLIBASMN, GRAND JvXWAX.M upo , kv 0aslovire-W.^4 September 14, 2011 ROANOKE REGIONAL PARTNERSHIP —Adlft, TREASURE -RUNT =W= BLUE RIDGE C All on the parkway I I 1 1 1 1 ROANOKE REGIONAL PARTNERSHIP BUILDING 457 I • • ROANOKE REGIONAL PARTNERSHIP 20111NIi1ATIYES I ROANOKE REGIONAL PARTNERSHIP -1 l 1 1 ROANOKE REGIONAL PARTNERSHIP ROANOKE REGIONAL PARTNERSHIP 2MI INITIATIVES I AM- ro;t� N0 'QQR pns u p Anthem.0.9 l MOM 459 ROANOKE REGIONAL PARTNERSHIP ROANOKE REGIONAL PARTNERSHIP (See copy of Annual Report on file in the City Clerk's Office.) I C 1 461 Discussion: Council Member Bestpitch noted that more than three times as many new jobs have come into the area and well over four times as much new investment in the region in comparison to last year; and emphasized the importance of getting the word out that Roanoke is a great place to live and visit. Following additional comments by the Council, Vice -Mayor Trinkle expressed appreciation to Ms. Doughty for the informative presentation and advised that the remarks would be received and filed. BLUE RIDGE BEHAVIORAL HEALTHCARE: Tim, Steller, Executive Director, Blue Ridge Behavioral Healthcare, appeared before the Council and presented a progressive report on the work of Blue Ridge Behavioral Healthcare. He noted that they operate three residential living programs for adults with intellectual disabilities and the Department of Justice found Virginia in violation of the Americans with Disabilities Act because its services for people with intellectual disabilities was found inadequate resulting in the closing of four of the five State operated training centers over the next 10 years. He provided a detailed report showing specific services provided to Roanoke residents in FY2011, noting that the agency served 3,372 persons with a mental illness, 451 with an intellectual disability (mental retardation), 774 with a substance abuse disorder and 2,167 others with services not related to a specific disability for a total of 6,764 persons. In closing, Mr. Steller recognized the Roanoke appointees currently serving on the Board of Directors and the City of Roanoke for its continuing support of the agency. (For full text, see FY2011 Performance Report on file in the City Clerk's Office.) Following general comments by several Members of the Council, the Vice -Mayor advised that the report would be received and filed. REPORTS OF CITY OFFICERS AND COMMENTS OF CITY MANAGER: CITY MANAGER: BRIEFINGS: CITY GOVERNMENT: R. B. Lawhorn, Budget/Business Analyst and Dr. Susan Willis - Walton, Co- Director, Virginia Tech Center for Survey Research, reviewed the citizen survey information based on a random sampling of approximately 600 citizens: City of Roanoke 2011 Citizen Survey Conducted by: The Virginia Tech Center for Survey Research 462 Methodology • Random Sampling Design • Survey Instrument Focus: New Items and Methodology • Dates of Administration: October - November, 2011 • Survey Pre -test • Survey Administration Via Telephone (Random Digit Dialing) • 600 Completed Telephone Interviews • Sampling Error: ±3.8 percent Respondent Demographics 1 1 Population 2005 Respondents 2007 Respondents 2011 Respondents Gender 52.7 % Female; 63.6 % Female; 65.8 % Female; 63.8% Female 47.3% Male 36.4% Male 34.2% Male 36.2% Male Age 50.7 % <40yrs. 23.8 % <40yrs. 22.4 % <40yrs. 13 % <40yrs. 49.3% 40+ yrs. 76.2% 40+ yrs. 77.6% 40+ yrs. 84% 40+ yrs. Race 28.9% Black 21.1 %Black 24.0% Black 18.5% Blacks 66.5% White 75.9% White 69.5% White 74.8 White 1.9% Other 3.0% Other 6.5% Other 4.2% Other Income 67.0 % <$50,000 68.7 % <$50,000 67.0 %<$50,000 50.7 % <$50,000 33.0 %$50,000+ 31.3 %$50,000+ 33.0 %$50,000+ 49.3 %$50,00+ 1 1 2011 Roanoke Citizens Survey Respondent Incomes O Less Than W,000 G Between $15,000 and Lesi'fhwx $?�.Of)O too 0 Between $15.000 and Les., Than $35.000 90 D Between $35,000 and Less nwn $ sO,000 80 0 Between $50,000and Lc.�s Thin $75,00-0 70 0 Beta een $75,000.mul $100,W0 6 50 40 30 20 11.7 13.0 11.5 14.5 15.7 10 6.5 7.5 FMW � SEEL--, 0 Percentage Citizen Ratings of Quality of Life in the City of Roanoke 100 90 80 79.3 77.2 7j -5.8 5.1 ■2000 02002 70 ❑2003 0200, 60 no ❑2007 02011 40 - 11 1 30 -- 19.7 20.0 21.8 24.9 22, 23,1 20 - MM 10 - 1 nllnn 0 0.8 0.8 1.0 0.0 1.0 . Excellent /Good Fair/Poor Don't know/Refuse I � I Citizen Agreement on Roanoke Strategic - Issue /Question Survey Items 2000 -2011 Survey Item 2000 2001 1 2002 2003 1 2005 2007 2011 Cityidoes good joboffeiing ulticultural `mom - 855 NA 79:0 NA 79:6 - 74.6 863 events and attractions _ Roanoke's neighborhoods are good places g3.2 NA 87.4 NA 85.3 76.9 85.3 to live. City government's greenway development effort is a valuable asset to the City and its NA NA NA NA " 75.2 67.6 82.7 residents. Roanoke's transportation system allows for a good mix of transportation options like 65.0 NA 74.1 NA 77.6 71.8 79.3 auto, public transit, pedestrian, and bicycle traffic. herea go�odm o sing t p a'nd 75p4 NA v 74:0 NA 74:9 70:4 75:7 affordab�hty m Roanoke. City government does a good job of informing /educating citizens about City services. 74.3 NA 66.3 NA 65.9 55.0 71.7 * Response Category Difference r -1 Citizen Agreement on Roanoke Strategic Issue /Question Survey Items 2000 -2011 - (continued) Survey Item 2000 1 2001 1 2002 2003 1 2005 2007 1 2011 The services provided by the City of Roanoke are worth the taxes paid by its citizens. 65.8 75.1 70.3 69.7 67.1 57.4 63.8 City government officials actively involve . citizens in the business of government. 63.9 NA 65.5 NA 60.2 48.7 632 Downtown off - street parking (both garages and lots) is readily available. NA NA I NA NA I NA NA 1 58.8 City government performance is improving in Roanoke. 72.9 75.9 63.1 61.5 61.2 53.1 57.2 (City of Roanoke's support of) Educational resources and opportunities available to you and your family in Roanoke* - _ * Response Category Difference n ---- Level of Citizen Satisfaction With Overall Quality of City Services: 2000-2011 - , iN\V ----' 95.0 90.0 ---- ~- 8& -- 85.0 84.9 8 80.0 --- 2000 2001 2002 2003 2005 2007 2011 —' ~w~'Veryur'Smu*wbwt'8odofiod 2011 City Service Ratings Compared with Importance of Service Ratings '-- ' __ City Service Quality Rating Importance Rating e 911 Smqgqncy call center 94.4 97.0 Fire p gtectioiLservices 94.2 90.5 �Enjejgency Medical service andrescue 93.9 94.8 Police service wcyclipg 85.0 8.L 92.6 71.1 ��quali of Roanoke's athletic fields 75.9 51.6 Ole quality o��yeMs offered by he Civie ter !Anima 74.4 48.3 I control ,Streeligji ing tjp 73.3 72.4 68.3 76.8 Mowing and maintenance of City par� 72.2 53.6 465 K10 10 - r-t _- 2011 City Service Ratings Compared with Importance of Service Ratings (continued) City Service I Quality Rating h Rating R Rating i Vralley Metro bus transportation services j 72.1 72.8 The quality ofthe City's recreation programs 71.6 54.5 The City's marketing of its parks and recreation programs and services Code- enforcement services 70.1 65.3 50.0 60.2 City government support of neighborhood organizations __ The maintenance of trees along City streets and within parks Removal of snow and ice from City streets izens City getting information about City services and activities 63.9 _ 62.3 63.7 52.2 63.2 61.4 87.0 60A !Mowing of rights of way, street medians, and roadsides _ T e quality ofthe City's sidewalks _ 60.2 52.0 j _ 58.7 55.9 The City's efforts to promote environmental awareness to citizens 57.6 54.4_ Transportation planning for traffc� Efforts ofthe City to on rove the quality of housing in the City 57.4 71.0 55.9 71.5 The current level of bagged leaf collection service _ �Street_paving maintenance and repair _� 54.1 48.2_ 57.9v' 75.8 Citizen Ratings of City Services as `Excellent' or 'Good': 2000 - 2011 ON Service` ' -.2000 2001 ;2002a .2003 "�2005 .`'2007 " I- I �2011 The 911 emergency call center 93.0 87.9 95.6 94.1 91.5 92.5 94.4 Fire protection services ° " "'95A 933 `492 2 41?6's� ';,94.2:' Emergency medical services and rescue 93.6 91.9 95.1 93.0 91.7 91.4 93.9 Public library services and programs 54.9 `91 7 95.3',;, 92.6 ,k 90.T 92_2,,,, ,91.5 Weekly trash collection 87.7 76.4 90.0 84.6 85.9 87.5 85.4 Police service ,;,79.9 75.7 54:1 , ,'x79.1;:, 80.4 ,> 79.1 r = X55.0 Recycling services 723 75.3 85.8 74.2 77.7 74.7 78.1 The condition of the City's parks, trails, and recreation facilities .NA NA NA',t NANA `xh,,, , >NA.r -.m 7S.1': The quality of Roanoke's athletic fields NA NA NA NA 57.8 58.6 75.9 ality of events offered by the Civic Center ' NA NA NA -, NA �: NA 50.6 `74.4 imal control 72.1 66,4 83.8 67.9 65.3 67.5 73.3 eet lighting. ' 72.9 66.5 '753: 691 z- 68.7 " - 68.9.: : 72.4weekly pick -up of large items and brush I-n`e 63.4 68.2 84.5 75.6 76.5 76.5 72.3 wing and maintenance of City parks - NA - NA 93.6'' TCO; 79.3> 80.8 n.2 lley Metro bus transportation services 72.6 77.0 86.8 80.4 79.7 753 72.1 quality of the City's recreation programs NA NA NA.': NAB = NA NA .71.6 I- I I I 1 Feelings of Safety in Roanoke: 2003-2011 7= 7 77 Per=tage RVoriing'Very or'Sotnmhat' Safe City Government Customer Service Ratings: 2000-2011 rercenrages k-omwne Kespo Survey Item City government employees are generally friendly, courteous, and helpful City government employees provide prompt service 2000 2001 2002.12003 2005 7- 2007 2011 1 86.8 87.9 85.4 86.2 88.9 82.1 - 85.5 74.4 77.2 77.4 73.3 78.0 67.9 73.3 It is easy to contact the appropriate City government office when you need a particular service or have a question 72.3 70.9 70.1 68.2 66.7 61.5 70.3 City parldng facility staff are generally polite and responsive NA NA 79.6 73.3 75.4 67.0 65.7 (See copy of presentation on file in the City Clerk's Office.) 467 I � Questions and Comments: Council Member Bestpitch commented about the citizen ratings on quality of life in the City of Roanoke, noting that 75.8 percent rated the city as excellent or good. Vice -Mayor Trinkle inquired about validity and the use of social media to receive ongoing feedback; whereupon, Dr. Willis - Walton explained that citizens were questioned on ways to receive information and there were opportunities to use social media and the City's website. She further explained that using the City's website to receive feedback on things like response time and services would be a good opportunity to expose more citizens to the website. The City Manager expressed appreciation to Dr. Willis - Walton and that he looked forward to working with the research center for future surveys. Without objection, Vice -Mayor Trinkle advised that the information would be received and filed. ITEMS RECOMMENDED FOR ACTION: HOUSING -SOUTH JEFFERSON REDEVELOPMENT PLAN: The City Manager submitted a written communication recommending approval of proposed amendments to the South Jefferson Redevelopment Area Design Guidelines; and instructing the City Clerk to file a copy of the RRHA Revised Design Guidelines approved by the RRHA on January 23, 2012, with the minutes of the City Council meeting, attach a copy of the Resolution adopted by City Council, and send a certified copy of such Resolution to the Executive Director of the RRHA. (See Pages 487 -520.) (For full text, see communication on file in the City Clerk's Office.) Council Member Lea offered the following resolution: ( #39301 - 020612) A RESOLUTION approving Amendments to the South Jefferson Redevelopment Area Guidelines; and providing for the City Clerk to take certain actions. (For full text of resolution, see Resolution Book No. 75, page 255.) Council Member Lea moved the adoption of Resolution No. 39301 - 020612. The motion was seconded by Council Member Price. Council Member Bestpitch inquired about the guidelines, citing that page 18 of the guidelines states "no surface parking lots shall front on Jefferson Street and corner lots should be avoided as sites for permanent surface parking lots." He asked why it was it stated that way instead of saying no permanent surface parking lots shall be sited on corner lots; whereupon, the Assistant City Manager for Community Development advised that because the developer would have two phases, initially spaces will be reserved for future buildings that may have surface parking and may require parking on corner lots in the short term, adding that flexibility was needed to support the project. Following additional discussion of surface parking lots, Council Member Rosen asked if in five years the developer decided not to proceed, would the plan have to be amended again. Mr. Townsend explained that it has been about 10 years since the plan was adopted and the redevelopment area established and about 70 percent of the first phase completed; the current amendment anticipated the environment change for the latter phases of implementation. Following discussion of the matter, Resolution No. 39301 - 020612 was adopted by the following vote: AYES: Council Members Bestpitch, Ferris, Lea, Price, Rosen, Vice -Mayor Trinkle -6. NAYS: None -0. (Mayor Bowers was absent.) TAXES: The City Manager submitted a written communication recommending adoption of a resolution in support of Roanoke County's request of the General Assembly to impose a transient occupancy tax not to exceed seven percent. (For full text, see communication on file in the City Clerk's Office.) Council Member Ferris offered the following resolution.: ( #39302 - 020612) A RESOLUTION urging the General Assembly to support Senate Bill No. 103 wherein Roanoke County is requesting authority to increase its Transient Occupancy Tax not to exceed 7 %. (For full text of resolution, see Resolution Book No. 75, page 258.) Council Member Ferris moved the adoption of Resolution No. 39302 - 020612. The motion was seconded by Council Member Rosen. Eric Young, Roanoke Regional Chamber of Commerce, appeared before the Council in full support of the resolution. 1 470 There being no additional questions and /or comments, Resolution No. 39302 - 020612 was adopted by the following vote: AYES: Council Members Bestpitch, Ferris, Lea, Price, Rosen, and Vice -Mayor Trinkle -6. NAYS: None -0. (Mayor Bowers was absent.) BICYCLIST: The City Manager submitted a written communication recommending adoption of a resolution supporting Roanoke's designation as a Bicycle Friendly Community. (For full text, see communication on file in the City Clerk's Office.) Council Member Ferris offered the following resolution: ( #39303 - 020612) A RESOLUTION supporting and authorizing the City's application for a Bicycle Friendly Community award and authorizing the City Manager to execute all necessary and appropriate documents in connection with such application. (For full text of resolution, see Resolution Book No. 75, page 258.) Council Member Ferris moved the adoption of Resolution No. 39303 - 020612. The motion was seconded by Council Members Rosen and Lea. Tom Carr, Director, Office of Planning Building and Development, advised that the City has held the Bicycle Friendly Community bronze level classification since 2010 and hopes to achieve the silver classification highlighting that the community is healthy, safe and a good place to live. He noted that Roanoke has made enough progress to apply for the silver rating. Council Member Ferris inquired if Council could pass an ordinance prohibiting tailgating of bicycles in the City since the General Assembly does not prohibit it; whereupon, the Acting City Attorney advised that it was not a violation of Dillon Rule because the General Assembly gives the City authority through its zoning practices. Jean Dudding appeared before the Council and advised that the City's application for silver status as a Bicycle Friendly Community should include information about the Mayor's Annual Bike Ride and the Roanoke citizen that is a Certified League of American Cyclists Instructor. L7 471 There being no additional questions and /or comments by the Council Members, Resolution No. 39303 - 020612 was adopted by the following vote: AYES: Council Members Bestpitch, Ferris, Lea, Price, Rosen, and Vice -Mayor Trinkle -6. NAYS: None -0. (Mayor Bowers was absent.) CLEAN VALLEY COUNCIL: The City Manager submitted a written communication recommending acceptance of art work from the Clean Valley Council in honor of Ann Davey Masters. (For full text, see communication on file in the City Clerk's Office.) Council Member Lea offered the following resolution: ( #39304 - 020612) A RESOLUTION accepting and expressing appreciation for the donation of two pieces of art from the Clean Valley Council for the Public Art Collection. (For full text of resolution, see Resolution Book No. 75, page 259.) Council Member Lea moved the adoption of Resolution No. 39304- 020612. The motion was seconded by Council Member Rosen. Susan Jennings, Arts and Culture Coordinator, highlighted the following information in connection with the donation of art to the City from the Clean Valley Council: Clean Valley Council Art Donation • Purpose — The CVC wants to honor former CVC Executive Director Ann Davey Masters, deceased, who was a great supporter of issues related to the arts and the environment. • Location — Vic Thomas Park was chosen because this project fits its environmental theme. Process • Parks and Recreation and Roanoke Arts Commission involved from the beginning • Request for Proposals issued by CVC • Responses reviewed by panel with representation from CVC, Arts Commission, Parks and Recreation Department, Mt. View Neighborhood 472 • Panel recommended two selections which were approved by the Roanoke Arts Commission • Roanoke Arts Commission voted to move a piece in the current collection by Paul Ostaseski to the site Works to be included Pieces donated by Clean Valley Council • Annie's Peace by Betty Branch of Roanoke • Calling the Powers by Lawrence Bechtel of Blacksburg Work in current public art collection to be moved • Vertical Break by Paul Ostaseski Annie's Peace • 6.5 Feet tall • Bronze wings • Stainless Steel Orb • Weathered Steel Column Calling the Powers • Bronze • 26 "high X 29 "wide • 27" deep 1 i� " �t G �4 %G •�" " dry .. � f r;.a �,�- 'r��,a,,'.4 "''' "�„Y� i w Trl �µ VO �`."�' Y -sue• ��� >�"' » �� ..'�in �`'r' 474 Thanks to our Partners Clean Valley Council Executive Director: Cristina Siegel Project Chairs: Laura Wasko and Sandy Murray Parks and Recreation Department Steve Buschor Donnie Underwood Daniel Dart Without objection, Vice -Mayor Trinkle thanked Ms. Jennings for an informative presentation and advised that it would be received and filed. F� C G 475 There being no questions and /or comments by the Council Members, Resolution No. 39304 - 020612 was adopted by the following vote: AYES: Council Members Bestpitch, Ferris, Lea, Price, Rosen, and Vice -Mayor Trinkle -6. NAYS: None -0. (Mayor Bowers was absent.) BUDGET - GRANTS: The City Manager submitted a written communication recommending acceptance and execution of the Juvenile Accountability Block Grant from the Department of Criminal Justice Services; authorization for the City of Roanoke to serve as fiscal agent for distribution of grant proceeds; and appropriation of funds. (For full text, see communication on file in the City Clerk's Office.) Council Member Rosen offered the following resolution: ( #39305 - 020612) A RESOLUTION authorizing acceptance of a Juvenile Accountability Block Grant from the Virginia Department of Criminal Justice Services on behalf of the City, authorizing the City to serve as the fiscal agent for distribution of the grant proceeds, and authorizing execution of any and all necessary documents to comply with the terms and conditions of the grant. (For full text of resolution, see Resolution Book No. 75, page 260.) Council Member Rosen moved the adoption of Resolution No. 39305 - 020612. The motion was seconded by Council Member Price and adopted by the following vote: AYES: Council Members Bestpitch, Ferris, Lea, Price, Rosen, and Vice -Mayor Trinkle -6. NAYS: None -0. (Mayor Bowers was absent.) Council Member Rosen offered the following budget ordinance: ( #39306 - 020612) AN ORDINANCE to appropriate local match funding and funding from the Commonwealth of Virginia Department of Criminal Justice Services for the Juvenile Accountability Block Grant Program, amending and reordaining certain sections of the 2011 -2012 General and Grant Funds Appropriations, and dispensing with the second reading by title of this ordinance. (For full text of ordinance, see Ordinance Book No. 75, page 261.) 476 Council Member Rosen moved the adoption of Budget Ordinance No. 39306- 020612. The motion was seconded by Council Member Lea and adopted by the following vote: AYES: Council Members Bestpitch, Ferris, Lea, Price, Rosen, and Vice -Mayor Trinkle -6. NAYS: None -0. (Mayor Bowers was absent.) EMERGENCY MEDICAL SERVICES - GRANTS- BUDGET: The City Manager submitted a written communication recommending acceptance and appropriation of funds in connection with the Rescue Squad Assistance Fund Grant from the Virginia Department of Health, Office of Emergency Medical Services. (For full text, see communication on file in the City Clerk's Office.) Council Member Lea offered the following resolution: ( #39307 - 020612) A RESOLUTION accepting the Rescue Squad Assistance Fund (RSAF) grant made to the City by the Virginia Department of Health, Office of Emergency Medical Services, and authorizing execution of any required documentation on behalf of the City. (For full text of resolution, see Resolution Book No. 75, page 262.) Council Member Lea moved the adoption of Resolution No. 39307 - 020612. The motion was seconded by Council Member Rosen and adopted by the following vote: AYES: Council Members Bestpitch, Ferris, Lea, Price, Rosen, and Vice -Mayor Trinkle -6. NAYS: None -0. (Mayor Bowers was absent.) Council Member Rosen offered the following budget ordinance: ( #39308 - 020612) AN ORDINANCE to appropriate funding from the Commonwealth of Virginia for the Rescue Squad Assistance Fund (RSAF) Grant, amending and reordaining certain sections of the 2011 -2012 Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. (For full text of ordinance, see Ordinance Book No. 75, page 263.) 477 Council Member Rosen moved the adoption of Budget Ordinance No. 39308- 020612. The motion was seconded by Council Member Lea and adopted by the following vote: AYES: Council Members Bestpitch, Ferris, Lea, Price, Rosen, and Vice -Mayor Trinkle -6. NAYS: None -0. (Mayor Bowers was absent.) BUDGET - GRANTS- POLICE DEPARTMENT: The City Manager submitted a written communication recommending acceptance and appropriation of funds in connection with the 2012 "Virginia Services, Training, Officers, Prosecution Violence Against Women" (V -STOP) Grant from the Department of Criminal Justice Services.. (For full text, see communication on file in the City Clerk's Office.) Council Member Price offered the following resolution: ( #39309 - 020612) A RESOLUTION authorizing acceptance of the 2012 V -STOP Grant made to the City of Roanoke by the Virginia Department of Criminal Justice Services (DCJS), and authorizing execution of any required documentation on behalf of the City. (For full text of resolution, see Resolution Book No. 75, page 264.) Council Member Price moved the adoption of Resolution No. 39309 - 020612. The motion was seconded by Council Member Bestpitch and adopted by the following vote: AYES: Council Members Bestpitch, Ferris, Lea, Price, Rosen, and Vice -Mayor Trinkle -6. NAYS: None -0. (Mayor Bowers was absent.) Council Member Rosen offered the following budget ordinance: ( #39310 - 020612) AN ORDINANCE to appropriate funding from the Commonwealth of Virginia for the Police Department Domestic Violence Program Grant (VSTOP), amending and reordaining certain sections of the 2011 -2012 Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. (For full text of ordinance, see Ordinance Book No. 75, page 265.) Council Member Rosen moved the adoption of Budget Ordinance No. 39310- 020612. The motion was seconded by Council Members Price and Lea and adopted by the following vote: AYES: Council Members Bestpitch, Ferris, Lea, Price, Rosen, and Vice -Mayor Tri nkle -6. NAYS: None -0. (Mayor Bowers was absent.) BUDGET - GRANTS -HUMAN SERVICES - POLICE DEPARTMENT: The City Manager submitted a written communication recommending acceptance and appropriation of funds in connection with the 2012 Virginia Sexual and Domestic Violence Victim Fund Grant from the Department of Criminal Justice Services. (For full text, see communication on file in the City Clerk's Office.) Council Member Price offered the following resolution: ( #39311 - 020612) A RESOLUTION authorizing acceptance of the Virginia Sexual and Domestic Violence Victim Fund (VSDVVF) Grant made to the City of Roanoke by the Virginia Department of Criminal Justice Services (DCJS), and authorizing execution of any required documentation on behalf of the City. (For full text of resolution, see Resolution Book No. 75, page 266.) Council Member Price moved the adoption of Resolution No. 39311 - 020612. The motion was seconded by Council Members Rosen and Lea adopted by the following vote: AYES: Council Members Bestpitch, Ferris, Lea, Price, Rosen, and Vice -Mayor Trinkle -6. NAYS: None -0. (Mayor Bowers was absent.) Council Member Rosen offered the following budget ordinance: 1 479 ( #39312 - 020612) AN ORDINANCE to appropriate funding from the Commonwealth of Virginia for the Virginia Sexual and Domestic Violence Victim Fund Grant, amending and reordaining certain sections of the 2011 -2012 Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. (For full text of ordinance, see Ordinance Book No. 75, page 267.) Council Member Rosen moved the adoption of Budget Ordinance No. 39312- 020612. The motion was seconded by Council Member Lea and adopted by the following vote: AYES: Council Members Bestpitch, Ferris, Lea, Price, Rosen, and Vice -Mayor Trinkle -6. NAYS: None -0. (Mayor Bowers was absent.) BUDGET - ELECTIONS: The City Manager submitted a written communication recommending a transfer of funds in connection with election expenses. (For full text, see communication on file in the City Clerk's Office.) Council Member Rosen offered the following budget ordinance: ( #39313 - 020612) AN ORDINANCE to transfer funding from General Fund Contingency to fund the Registrar's office (Electoral Board) for the November general election, March Presidential Primary and May Mayoral and Council elections and amending and reordaining certain sections of the 2011 -2012 General Fund Appropriations, and dispensing with the second reading by title of this ordinance. (For full text of ordinance, see Ordinance Book No. 75, page 268.) Council Member Rosen moved the adoption of Budget Ordinance No. 39313- 020612. The motion was seconded by Council Member Lea and adopted by the following vote: AYES: Council Members Bestpitch, Ferris, Lea, Price, Rosen, and Vice -Mayor Trinkle -6. NAYS: None -0. (Mayor Bowers was absent.) � � 1 � J COMMENTS BY CITY MANAGER: The City Manager offered the following comments: Budget Updates • Ways the City is communicating information on this year's budget development process to the public: A link titled "FY13 Budget Status" is posted on the city's website (www.roanokeva.gov) under "Read About" to provide updates throughout this year's budget development process. Citizens are encouraged to check this link often as a way to stay informed of budget activities. • The January 2012 issue of "City News at a Glance," the City's e- newsletter, includes an article about the budget. • To read it, go to www.roanokeva.gov /communications and click on City News at a Glance. • The February "Inside Roanoke" show on RVTV -3 Cox Cable includes a segment about the budget. • Watch "Inside Roanoke" Sundays at 3:00 p.m., and Mondays and Wednesdays at 10:00 a.m. and 7:00 p.m. CVB Mobile Website Launched • In January 2012, the Roanoke Valley Convention and Visitors Bureau launched a mobile website for smart phones. Great marketing tool for the Roanoke area: find restaurants and lodging, search events and outdoor activities, and get directions to locations. • Any business can add its information to the site's database for free. • From your smart phone, go to www.visitroanokeva.com to download, a link is also posted on the city's homepage (www.roanokeva.gov) under Read About. DIRECTOR OF FINANCE: FINANCIAL REPORTS: The Director of Finance submitted the Financial Report for the month of December 2011. (For full text, see Financial Report on file in the City Clerk's Office.) The Director of Finance summarized the Financial Report for the month of December 2011, stating that General Fund revenues were down three percent and expenses were up six percent. She explained that the Commonwealth mandates that localities remit funding back to the Commonwealth mid -year and the City was required to remit $1.5 million which contributed to the decline of about half of the revenues. She noted that to achieve the Fiscal Year 2012 budget three percent growth in revenue was needed. She further stated that business license taxes were due March 1 and with the fast approaching personal property tax season the revenue estimate could be achieved. I � • She offered that local performance was good with sales taxes up two percent, meals taxes up 6.5 percent and lodging taxes up five percent; which were strong indicators of the performance of the local economy. Following further discussion of the financial report, Council Member Lea noted his pleasure with the outcome of the rating agency review, adding the positive comments received from the agency. Vice -Mayor expressed appreciation to the Director of Finance on the new style of the Financial Report which was easier to understand. Without objection by the Council, the Vice -Mayor advised that the report would be received and filed. REPORTS OF COMMITTEES: NONE. UNFINISHED BUSINESS: NONE. INTRODUCTION AND CONSIDERATION OF ORDINANCE AND RESOLUTIONS: CARILION IMPROVEMENTS PROGRAM: Council Member Rosen offered the following resolution expressing continued support of Carilion Clinic in the operation of an air ambulance system in the City of Roanoke: ( #39314 - 020612) A RESOLUTION noting continued support for Carilion Clinic's operation of air medical services. (For full text of resolution, see Resolution Book No. 75, page 269.) Council Member Rosen moved the adoption of Resolution No. 39314 - 020612. The motion was seconded by Council Member Lea. Vice -Mayor Trinkle read the following statement and advised that he would be abstaining from discussion and the vote on the matter: STATEMENT OF CONFLICT OF INTEREST "I, David Trinkle, state that I have a personal interest in agenda item 10.a. regarding a resolution supporting Carilion Clinic's operation of an air ambulance system, because I am an employee of Carilion Clinic. Therefore, pursuant to Virginia Code Section 2.2 -3112, 1 must refrain from participation in this matter. I ask that the City Clerk accept this statement and ask that it be made a part of the minutes of this meeting." (See copy of Statement of Conflict of Interest on file in the City Clerk's Office.) ROOM There being no questions and /or comments by the Council Members, Resolution No. 39314 - 020612 was adopted by the following vote: AYES: Council Members Bestpitch, Ferris, Lea, Price, and Rosen -5. NAYS: None -0. (Vice -Mayor Trinkle abstained from voting.)(Mayor Bowers was absent.) MOTIONS AND MISCELLANEOUS BUSINESS: INQUIRIES AND /OR COMMENTS BY THE MAYOR AND MEMBERS OF CITY COUNCIL: NONE. COUNCIL: With respect to the Closed Meeting just concluded Council Member Price moved that each Member of City Council certify to the best of his or her knowledge that: (1) only public business matters lawfully exempted from open meeting requirements under the Virginia Freedom of Information Act; and (2) only such public business matters as were identified in any motion by which any Closed Meeting was convened were heard, discussed or considered by City Council. The motion was seconded by Council Member Lea and adopted by the following vote: AYES: Council Members Bestpitch, Ferris, Lea, Price, Rosen, and Vice -Mayor Trinkle -6. NAYS: None -0. (Mayor Bowers was absent.) OATHS OF OFFICE - ROANOKE VALLEY ALLEGHANY REGIONAL COMMISSION: Vice -Mayor Trinkle called attention to a vacancy on the Roanoke Valley Alleghany Regional Commission created by the resignation of Robert Logan, III, a City representative for a term ending June 30, 2012; whereupon, he opened the floor for nominations. Council Member Price placed in nomination the name of Braxton Naff. There being no further nominations, Mr. Naff was appointed to replace Robert Logan, III, as the City's representative on the Roanoke Valley - Alleghany Regional Commission for a term of office ending June 30, 2012, by the following vote: FOR MR. NAFF: Council Members Bestpitch, Ferris, Lea, Price, Rosen, and Vice -Mayor Trinkle -6. (Mayor Bowers was absent.) OATHS OF OFFICE -LOCAL BOARD OF BUILDING CODE APPEALS: Vice - Mayor Trinkle called attention to the expiration of the five -year term of office of Robert P. Wingfield as a member of the Local Board of Building Code Appeals on September 30, 2011, and advised that inasmuch as Mr. Wingfield has served three consecutive terms of office, he was not eligible for reappointment; whereupon, he opened the floor for nominations. Council Member Rosen placed in nomination the name of Justina Megginson (property manager representative). There being no further nominations, Ms. Megginson was appointed to replace Robert P. Wingfield as a member of the Local Board of Building Code Appeals for a term of office ending September 30, 2016, by the following vote: FOR MS. MEGGINSON: Council Members Bestpitch, Ferris, Lea, Price, Rosen, and Vice -Mayor Trinkle -6. (Mayor Bowers was absent.) OATHS OF OFFICE -LOCAL BOARD OF BUILDING CODE APPEALS: Vice - Mayor Trinkle called attention to a vacancy on the Local Board of Building Code Appeals created by the resignation of Peter Clapsaddle for a term ending September 30, 2013; whereupon, he opened the floor for nominations. Council Member Ferris placed in nomination the name of Dan Brokaw (engineer /architect representative). There being no further nominations, Mr. Brokaw was appointed to the Local Board of Building Code Appeals to fill the unexpired term of Mr. Clapsaddle ending September 30, 2013, by the following vote: FOR MR. BROKAW: Council Members Bestpitch, Ferris, Lea, Price, Rosen, and Vice -Mayor Trinkle -6. (Mayor Bowers was absent.) OATHS OF OFFICE - TOWING ADVISORY BOARD: Vice -Mayor Trinkle called attention to the expiration of the term of office of Greg Spangler as a member of the Towing Advisory Board ending October 31, 2011; whereupon, he opened the floor for nominations. Council Member Ferris placed in nomination the name of Joseph Wood (towing enforcer). I 10M There being no further nominations, Mr. Wood was appointed to replace Greg Spangler as a member of the Towing Advisory Board for a three -year term of office ending October 31, 2014, by the following vote: FOR MR. WOOD: Council Members Bestpitch, Ferris, Lea, Price, Rosen, and Vice -Mayor Trinkle -6. (Mayor Bowers was absent.) Council Member Ferris 'moved that the City residency requirement for Mr. Wood be waived in this instance. The motion was seconded by Council Member Price and adopted by the following vote: FOR MR. WOOD: Council Members Bestpitch, Ferris, Lea, Price, Rosen, and Vice -Mayor Trinkle -6. (Mayor Bowers was absent.) OATHS OF OFFICE -BOARD OF ZONING APPEALS: Vice -Mayor Trinkle called attention to the expiration of the three -year terms of office of William D. Poe and Diana B. Sheppard as members of the Board of Zoning Appeals ending December 31, 2011; and advised that inasmuch as Mr. Poe and Ms. Sheppard have served three consecutive terms of office, they were not eligible for reappointment; whereupon, he opened the floor for nominations. Council Member Ferris placed in nomination the name of Roger Malouf. Council Member Lea placed in nomination the name of Bryan Musselwhite. There being no further nominations, Messrs. Malouf and Musselwhite were appointed to replace Mr. Poe and Ms. Sheppard, respectively, as members of the Board of Zoning Appeals for terms of office ending December 31, 2015, by the following vote: FOR MESSRS. MALOUF AND MUSSELWHITE: Council Members Bestpitch, Ferris, Lea, Price, Rosen, and Vice -Mayor Trinkle -6. (Mayor Bowers was absent.) OATHS OF OFFICE -PARKS AND RECREATION ADVISORY BOARD: Vice - Mayor Trinkle called attention to the upcoming expiration of the three -year terms of office of Archie Freeman, III, Marcus S. Lucas, Mary F. Monk and Carl H. Kopitzke as members of the Parks and Recreation Advisory Board ending March 31, 2012; and advised that inasmuch as Ms. Monk and Mr. Kopitzke have served three consecutive terms of office, they were not eligible for reappointment; whereupon, he opened the floor for nominations. I • • "I Council Member Price placed in nomination the names of Troy Rech, Joshua Dietz, Archie Freeman, III, and Ssunny Shah. There being no further nominations, Messrs. Rech, Dietz and Shah were appointed to replace Mr. Lucas, Ms. Monk and Mr. Kopitzke, respectively, and Mr. Freeman was reappointed as members of the Parks and Recreation Advisory Board for three -year terms of office ending March 31, 2015, by the following vote: FOR MESSRS. FREEMAN, RECH, DIETZ AND SHAH: Council Members Bestpitch, Ferris, Lea, Price, Rosen, and Vice -Mayor Trinkle -6. (Mayor Bowers was absent.) OATHS OF OFFICE -LOCAL OFFICE ON AGING ADVISORY BOARD: Vice - Mayor Trinkle called attention to the upcoming expiration of the one -year term of office of Beth Christopolous as the City's representative of the Local Office on Aging Advisory Board ending February 28, 2012; whereupon, he opened the floor for nominations. Council Member Price placed in nomination the name of Beth Christopolous. There being no further nominations, Ms. Christopolous was reappointed as a City representative of the Local Office on Aging Advisory Board for a one -year term of office ending February 28, 2013, by the following vote: FOR MS. CHRISTOPOLOUS: Council Members Bestpitch, Ferris, Lea, Price, Rosen, and Vice -Mayor Trinkle -6. (Mayor Bowers was absent.) OATHS OF OFFICE -FAIR HOUSING BOARD: Vice -Mayor Trinkle called attention to the upcoming expiration of the three -year terms of office of Gail (Kinzer) Lewis, Diron Wirt and Rodney Saunders as members of the Fair Housing Board ending March 31, 2012; whereupon, he opened the floor for nominations. Council Member Price placed in nomination the name of Gail (Kinzer) Lewis. There being no further nominations, Ms. Lewis was reappointed as a member of the Fair Housing Board for a three -year term of office ending March 31, 2015, by the following vote: FOR MS. LEWIS: Council Members Bestpitch, Ferris, Lea, Price, Rosen, and Vice -Mayor Trin1le-6. (Mayor Bowers was absent.) There being no further business, the Vice -Mayor declared the Council meeting adjourned at 3:52 p.m. APPROVED ATTEST: Step Lanie M. Moon, MM C City Clerk D�Da d . owers Mayor 1 1 1 487 THIS VERSION APPROVED BY RRHA ON JANUARY 23,2012 SOUTH JEFFERSON REDEVELOPMENT AREA DESIGN GUIDELINES Revised April l ", 200 January 23, 2012 TABLE OF CONTENTS URBAN DESIGN THEMES Jefferson Street Corridor Campus and Institutional Area The Crossing AREAS OF APPLICATION Design Guidelines Areas Map DESIGN GUIDELINES ADMINISTRATION Development Plan Review and Procedures Required Site Plan Content Maintenance Timing of Improvements Upkeep BUILDINGS AND STRUCTURES Floodplain Use Placement of Buildings Height Limit Building Materials Street -level Facades Roofs and Roof Top Equipment PARKING Structured Parking Ratio of Parking Surface Lots Buffer Shaded Surface Lots Parking Lot Shade Trees { #1483527 - 3,077836- 00280 -01} 1 0 7 9 16 488 South Jefferson Redevelopment Area Design Guidelines SITEWORK AND DETAILS 19 Streets Pedestrian Areas Grading and Drainage Open Space Easements and Utilities Loading Areas Utility and Refuse Storage of Materials Signage Fencing Outdoor Lighting Environmental Concerns Enduring Condition of Property APPENDIX: Campus and Institutional District Standards r-7 i 1 C South Jefferson Redevelopment Area Design Guidelines SOUTH JEFFERSON REDEVELOPMENT AREA DESIGN GUIDELINES K • 1 The South Jefferson Redevelopment Area Design Guidelines are meant to guide new developments (redevelopments), making them fit with local character while raising the quality of the built environment in the project area. The 110 acres of the South Jefferson Redevelopment Area hold remarkable potential to increase the downtown service area and vibrancy by substantially increasing the size and adding 40% to the square footage of the current downtown. The addition of this substantial redevelopment area can fulfill the design paradigm of Jefferson Street as the main street of Roanoke, originally envisioned in the 1928 John Nolen plan for Roanoke. Some underutilized infrastructure is already in place, and existing neighborhoods surround the redevelopment area. Proposed buildings of the redevelopment area hold the potential to link the neighborhoods into and through proposed development by the placement of greenways, roads, sidewalks, and other key urban design elements. URBAN DESIGN THEMES The size and shape of the redevelopment area, the history of the area, and the general patterns of contributing land uses set a condition fostering three variations of the guidelines for three distinct areas: Jefferson Street Corridor Jefferson Street is the Main Street of Roanoke. Aligned due north- south, dividing east and west quarters of the city, address of Roanoke's tallest buildings and anchored on the ends by the St. Andrew's compound at the North and Roanoke Memorial Hospital to the south, the central artery of the city is the geographic compass and an appropriately -named cultural icon of Roanoke. Further redevelopment along South Jefferson should reflect the successful patterns already begun in the downtown -: Jefferson Street Relation of Buildings to Open Space: Main Street Character 490 South Jefferson Redevelopment Area Design Guidelines 2 • The street should be pedestrian- friendly, with crosswalks. • -There should be no visual obstructions to-this open street, such as pedestrian bridges, spanning Jefferson Street. • - Pedestrian- scale lighting and trees should be placed on thesidewalk, buffering pedestrians from the street. • Buildings should be placed in zero - lot -line arrangements„ of the b+tildiag at the baek of the sid&"k. It is crucial that facades with entrances are located at the back of the sidewalk. • On- street parking should be used. Restriction of parking during peak times may be considered, similar to downtown. A4 less giae peak t4ews, • Redevelopments' emphasis should be on spreading the downtown main street visual patterns into the project area. • Building frontages are, or appear to be, series of connected and relatively narrow buildings. Existing building widths on Jefferson Street ranee from 15 feet up to 100 feet. Most are within 25 -50 feet. Wider buildings should achieve this intent through modulation of facades and articulation with building materials and multiple active entrances. • Block lengths are relatively short, ranging from 200 feet to 500 feet. To achieve a downtown pattern, block lengths should not exceed 500 feet. • Buildings fronting on Jefferson Street must be at least 3 stories. • The frontage of Jefferson Street should present a continuous fabric of buildings and civic spaces which should not be interrupted by surface parking, except on the frontage adjacent to the bridge_- • Any parking structure frontage on Jefferson Street should have an active use other than parking at the street level, except on the frontage adjacent to the bridge. '-1 L� 1 491 South Jefferson Redevelopment Area Design Guidelines y 3 Campus and Institutional Area Great campuses often contain large buildings owned by one institution. The modulated size of the buildings, and their consistent materials and shapes makes them identifiable in a landscape setting. Roanoke Valley is host to several institutional developments, which have their own patterns for siting. The ,campus of Roanoke College, Hollins University, Radford University, and the Veteran's Administration Hospital are local examples of scenic and historic campuses. The most urban of these examples, Roanoke College is sited only a block from Salem's Main Street. This condition creates an intensely urban condition, as the patterns of the Main Street are contrasted with the scenic qualities of the adjacent inner- focused campus. The existing patterns of the south side of Reserve Avenue are consistent with urban campus design. A :y ti4� Dk \ \; r large boulevard hosts green areas with occasional Radford Campus Relation of institutional buildings, and athletic facilities, set back Buildings to Open Space: Buildings and landscaped. The function of the post -war reserves set back and contributing has changed, but the pattern remains. To complete and build on the pattern, the north side of Reserve Avenue should be treated in urban campus format. Buildings should be set back from the boulevard, in a landscaped setting. The focus of the institution should be toward inner quadrangles and courtyards. While the mission of the institutions may deserve an inner- focused cloister, it should present a hospitable edge to the boulevard. Building materials of the campus area should be consistent with a traditional Virginia campus, suggesting order and permanence. Visual cues from existing campus -style buildings along Reserve Avenue should inform new buildings. Development in the campus area on the east side of Jefferson Street may blend institutional materials and architecture with the architectural design of "The Crossing" area as a part of a unified design so long as the building materials and architecture are approved during the Development Plan Review and authorized by the City of Roanoke. However, any new building which fronts directly on Jefferson Street shall be not less than three stories in height. 492 South Jefferson Redevelopment Area Design Guidelines 4 Y - . f Reserve Avenue Scenes: Large buildings, including reserves, stadium, and hospital, contribute to institutional scale. Each building is set back from the Boulevard. The Crossinjz Originally developed with transportation and warehousing in -mind, a village developed at the crossing of two railroads; the Virginian, and the Norfolk & Western. Over a dozen transportation- oriented structures were developed, including warehouses, a streetcar barn, a railroad terminal, switch buildings and two elegant bridges over the railroads. In discussions with software developers, the soft -type and rustic space of the old warehouses could be a resource for young people who want loft space for flexible development. Some warehouses could qualify for special financial incentives, increasing their rehabilitation potential with significant investment tax incentives. The architecture of "The Crossing" should reflect the warehouse qualities and the under- the -bridge ambiance of this area. Simple square expressive brick forms should predominate, punctuated by simple appurtenances. Jack -arch windows, vehicular entrances, arches and other simple brick structures should supplement the existing resources. V..�'-i "M r L. The Crossing Relation of Buildings to Open Space: Buildings oriented to Railroad Transportation The site work of "The Crossing" area should reflect its simple counter -point to the more refined campus and downtown beyond. Overhead utilities, railroad - themed lights, and other utilitarian appurtenances of warehouses should predominate. F___j South Jefferson Redevelopment Area Design Guidelines 493 5 C' 1 Under the Bridge, or " etro" character of the Crossing Area L_1 South Jefferson Redevelopment Area Design Guidelines M 12.t E; V11 Clt�i� o ifs ax, Fr i • i ,�L G�'i` OF _4t- CHAgIAS- V FOX_ XAYOI& `r V311i `ft, cc c:ri� � 9 trig . P. 11Ul r ' CITY ���r� u ,yrr L wWA'1`XTNS4 ' �:�' ENO 3 t �`` . _ - - _. ... °•- - ail. �iC�tII ,I,-G�.It�'C�,c�t�nlAC3^�?: - -= .. _ ... Plaques from the Walnut Avenue and Jefferson Street Bridges: 1920s Details inspire Crossing Details Transportation Arteries Intersecting Jefferson Street just north of the- Campus area, Williamson Road parallels Jefferson just one block away through the northern half of the redevelopment area. This unique condition poses the opportunity to use Williamson Road as a traffic moving street, leaving Jefferson as a more pedestrian- oriented main street. Although beyond the boundary of the redevelopment, the possibility of separating the grade of Williamson at Elm Avenue fiuther enhances this opportunity. The downtown patterns of a Williamson Road Boulevard, seen downtown with lights, crosswalks, medians, and sidewalks, should continue to its southern terminus with Jefferson Street. South Williamson Road can continue the tradition of the city's boulevards, to include Downtown Williamson, Reserve, Wells, and Gainsboro/ Second Street. Jefferson Street serves as the main image artery of the Jefferson Corridor. Reserve Avenue serves as the Campus edge boulevard, and Williamson Road serves as a parkway through The Crossing. 1 1 1 1 South Jefferson Redevelopment Area Design Guidelines AREAS OF APPLICATION 495 7 The map below illustrates the areas where specific guidelines apply for redevelopment. The bolder colors indicate the areas where guidelines apply within the redevelopment boundary. The lighter color areas beyond the boundaries indicate areas which show similar patterns of development for inspiration of the guidelines. Color map of Design Guidelines Application Central Campus is Site 1 — Perimeter Campus Areas are Sites IA & 1B DESIGN GUIDELINES AREAS SW7M JEFFER9JN REVM- LOMA M MEA 10: wcm ii *1YtLOP&.W4TAM NOUSL,IG AyM�RICr LEGEt0 aCLk%GKE AVER THE 6R0661ATi GIMC.T JEILTEPWN FnMMT LOAROM u4FVJ6f4E AREA W MRSOm 3T UT CCRluf.+Ck bANPUS AND e49T1TLVW uLOtsmCT «5 AM RaMTVn0fW. ID WMr,T INFLVP CIEAPEA FfWAkOWM RE0E%SLCG71EATAF1EABOJAbART jf F e �ry� 496 South Jefferson Redevelopment Area Design Guidelines 8 DESIGN GUIDELINES. ADMINISTRATION Development Plan Review and Procedures Potential site redevelopers should contact the - Roanoke Redevelopment and Housing Authority (RRHA), and have their designers meet with the RRHA and City Planning Staff, prior to preparing site plans. This meeting will introduce redevelopment teams to the guidelines, applicability of the guidelines to specific sites, and provide a background for thorough understanding of requirements and desired conditions for site development plans. In addition, City staff can communicate development codes and review requirements to the redevelopment team. A second meeting with RRHA and City Planning Staff is required at the conclusion of schematic design, to ensure a general compliance with the guidelines prior to investing in the level of detail required in site development plans. For review and comment, site development plans will be submitted as shown below. Review and comment on proposed site development plans will be provided within sixty (60) days of submittal to the RRHA. Revised documents may be resubmitted at any time, and will be returned with comments within thirty (30) days. Required site development plan content: All drawings shall be drawn at or larger than a scale of one inch equals one hundred (100) feet (1" = 100'). Site development plans shall include the following: 1. A plat of the property is to be developed, showing the .dimensions and shape of the property, required setback lines, the exact sizes, location and height of all existing structures (including signs, fences and walls) and buildings, and of all proposed structures (including signs, fences and walls) and buildings, or additions or alterations to existing structures (including signs, fences and walls) and buildings, including any additions, alterations, or expansions for which plans have been made, but are not expected to be implemented immediately. 2. The topography of the area is to be developed, with contour intervals of two (2) feet or less, showing existing physical features, including all existing trees of six (6) inches or greater in caliper, and all watercourses. The floodway and floodplain boundaries must be shown. An architectural plan, indicating proposed elevations, building materials, building covers and signage. 4. The location and size of all existing and proposed streets, alleys, sidewalks, pedestrian ways, curbs and curb cuts, gutters, parking and loading areas 1 1 1 South Jefferson Redevelopment Area Design Guidelines 497 9 (indicating the number of parking spaces), open space, and outdoor storage areas that are within the site to be developed. 5. The location of proposed utilities, and easements for these utilities, with particular emphasis on sharing locations for easement areas with other development initiatives. 6. The location, height, type and material of all plantings, landscaping, screening, walls, fences, signs, outdoor lighting systems, required or otherwise. 7. The nature and manner of any and all excavations and grading proposed for the site, including fill, compaction, and slope planting and treatment. 8. The location of all dumpsters or other outdoor trash receptacles. The location of all towers, satellite reception dishes, and other airwave communication equipment. The location of all exterior air handling and conditioning equipment, such as chillers and air handlers. The location of utility boxes, and service boxes for underground electricity. 9. The location and screening methods of all outdoor animal handling and storage areas, and proposed methods of animal waste conveyance. 10. A tabulation of the total square footage of the property to be developed, showing what percentage and number of square feet is proposed to be devoted to uses, including off street parking or loading areas, open or landscaped areas and other major uses. 11. For all developments: • The specific use to which each building or structure will be put, the square footage of floor area to be put to each such use, and the estimated number of employees who will work therein, and the shifts they will work. • The type of wastes or by- products, if any, to be generated and the proposed method of disposal of such. • Any other information required by the RRHA in order to determine the impact of a particular use and its conformity with the Development and these guidelines. Maintenance The redeveloper, lessee or occupant of any lot or site will be responsible for the maintenance and clean and safe condition of the land, buildings, landscaping, exterior lighting, parking areas and all other improvements in accordance with these guidelines. He shall also be responsible for the prompt removal of all trash, lawn mowing, tree and plant trimmings. FA' South Jefferson Redevelopment Area Design Guidelines 10 During construction it shall be the responsibility of each land redeveloper to ensure that public streets and construction sites are kept free of unsightly accumulations of rubbish and scrap materials, and that construction materials, trailers, and the like are kept in a neat and orderly manner. In the event any redeveloper, lessee, or occupant fails to comply with any of its responsibilities for property maintenance, then the RRHA shall have the right, privilege and license to enter upon the premises and take any and all measures necessary to maintain the property to meet the standards set out herein; The redeveloper shall pay for the expenses incurred in so doing. Timing of Guidelines Improvements Each redeveloper, contemporaneously with the development of improvements on the site, shall install landscaping on all unimproved areas on its site in accordance with plans approved by the Authority, which shall include all guideline improvements on or adjacent to the redevelopers particular site in accordance with the Redevelopment Plan that was in effect as of the date the Redeveloper acquired such site. No changes shall be made to the approved plans for the site or an adjacent unpaved right -of -way without the prior written approval of the Authority or, to the extent of any landscaping within the unpaved right -of -way, the City of Roanoke may require. U kee Each redeveloper shall keep all of such guidelines improvements in good condition and repair and in neat and orderly appearance. He shall be responsible for all expenses relating to the maintenance, repair or replacement of landscaping on the Owners site and on unpaved right -of -way adjacent to such site which is not maintained by the applicable government entity. BUILDINGS AND STRUCTURES Floodplain Use Because of the floodplain condition of much of the redevelopment area, the first floor of some buildings will need to have an other- than- habitable use. The map used for area -wide floodplain conditions is found in the Redevelopment Plan for the South Jefferson Redevelopment Area (RRHA, 2001). Some redevelopment projects may capitalize on this condition to park cars on a pad below the first occupied floor, or to raise the building pad in accordance with the City of Roanoke floodplain regulations. Within Site 1 of the Campus and Institutional District, all buildings shall have at grade parking below the elevated, first occupied floor; at grade parking is not required for Site lA or 1B. Creative application of techniques to mitigate and manage potential flooding vis -a -vis the need for activity at the street frontage will be key to successful development in the redevelopment area. 1 1 499 South Jefferson Redevelopment Area Design Guidelines To reduce the potential for flood damage, all Buildings in Site 1 will have at grade parking below the first occupied floor. 11 Illustration of at grade parking at face of building Placement of Buildings 500 South Jefferson Redevelopment Area Design Guidelines 12 One of the most important aspects of creating a desirable physical environment is placement of buildings in the landscape. Principal buildings will be placed strictly in accordance to thei areas. with applicable zoning standards for minimum and maximum front yards. Zero setbacks from front lot lines are desired in most cases. Reaf pfe ieAy Lime tFeets Jj�e^_€,,fe. se�en -meet 1-2' p ed euFb Reserve Aveffue qrr 20 d A f 1 r0' Ma iffii Egg E ...._ - '.,.. ... __._..:_ � - r .b -�i t4 � \rid Pf.a� 502 South Jefferson Redevelopment Area Design Guidelines Height Limit Jefferson Street Corridor The maximum height of buildings along the Jefferson Street Corridor is 120 feet w Area n atie /FAD \ 3.0. Campus and Institutional Area 14 The maximum height of buildings located within Site 1 of the Campus and Institutional Area is 140 feet with 4 Floor- "f-e n..+;.. of 3 ^ The maximum height of buildings along Reserve Avenue is 90' WA a Flee.. Area Ratio ..f 2-:0. The Crossing The maximum height for buildings located in The Crossing is 4$120 feet with a Flee,. Me Ratio of ii. Building_ Materials Jefferson Corridor Each building on Jefferson Street should express individuality. St. Andrews Church, the old Norfolk and Western General Office Buildings, Dominion Tower, the Patrick Henry, and Roanoke Memorial Hospital are examples of superior individual architectural statements along Jefferson Street. None of these buildings match, which contributes to the character of the street as a whole. This pattern of development is encouraged. Materials will be solid and permanent, including stone, brick, pre -cast concrete, glass, metals, and other materials expressive of permanence. — Buildings should express high- quality and efficient modern uses of materials. A high level of transparency is essential, particularly at ground level frontages. Reflective glass may be considered as a secondary material. It is not allowed as the primary. material. Hardy plank siding and panels, concrete masonry units, stucco and other materials, as approved by RRHA, may be used for minor design elements. Campus and Institutional Area Jefferson Street: Individual Architectural Statements In contrast with the individuality of Jefferson Street buildings, each campus building should appear as identifiable with the whole. Acceptable materials include brick, stone, cut limestone, decorative masonry, pre -cast and cast -in -place concrete, with wood and pre -cast 1 C 1 fl South Jefferson Redevelopment Area Design Guidelines 503 15 trim. Structures should be made with reserved earth tones: buildings should take subtle cues from existing campus style buildings on the south side of Reserve Avenue, including the Parks and Recreation Building, National Guard Armory, City Schools Building (former Naval Reserve) and Victory Stadium. The buildings also should be expressive of their progress and high -tech nature. Transparency is encouraged. Reflective glass may be considered as a secondary material. It is not allowed as the primary material. Roofs should be of dark material, and should match adjacent buildings in the campus. Incorporation of slate - like shingles or metal roofing is encouraged. Roofs should be expressive of tradition and not predominately flat. The module of new buildings should be expressive with welcoming stairs with porticoes. The Crossing Campus -style Architecture at Roanoke College: Individual buildings identifiable with the whole through sizes and materials Structures should exhibit d-ar4 brick and steel, large warehouse -style modulation based on service functions. Large door openings are preferred, as well as large simple windows, with jack - arches and arches, and dark colored roofs. Natural exposed metal may be used as approved by RRHA. Street -level Facades In addition to being permitted in urban open space areas, awnings and similar appurtenances are permitted at the entrances to buildings. Such a structure may be constructed of rigid or flexible material designed to complement the streetscape. Any such extension may extend from the building up to one half of the width of the sidewalk area in front of the building or eight feet, whichever is less. If the extension extends into the public right -of -way, an encroachment agreement from the City of Roanoke is required. Simple building tradition in The Crossing: Large structures' openings desirable for retrofitting. 504 South Jefferson Redevelopment Area Design Guidelines 16 \E ze In no case may any facility extend beyond the curb line of a public street. A minimum overhead clearance of eight feet from the sidewalk must be maintained. Roofs and Roof Top Equipment All towers, tower antennae, satellite receiving and transmitting equipment, roof - mounted equipment, other equipment, and outside roof top storage areas on the property, and such other items designated by the Authority, shall be screened from ground level view by means of a screening wall of materials similar to and compatible with the materials used in the principle building on the site. The Authority shall have full power to determine the facilities or areas that must be screened and the screening materials and requirements for each. 1 7 f 505 South Jefferson Redevelopment Area Design Guidelines 17 PARKING Structured Parking Along major streets structured parking shall be limited to five (5) parking levels above grade, such that the finish elevation of the highest level does not exceed sixty (60) feet above grade. When placed against the railroad as a buffer, structures can be higher, rising 10' vertically for every 100' horizontally placed behind back of curb of Reserve Ave, Jefferson Street, Albemarle Avenue, or Williamson Road. An additional twelve (12) feet shall be allowed for parapets, as well as stair and elevator enclosures to serve the highest level. Structured parking can occupy the ground floor of other buildings, to remove occupied floors from the floodplain. The longest dimension shall be limited to 400 feet in length. The longest dimension shall be limited to 200 feet without building modulation, either expressed in detail, or preferably an active component, such as stair and elevator enclosures. Circulation shall be designed such that ramps are located at least one bay away from the exterior wall. The area of openings in the exterior wall shall be a maximum of 25 percent of the total perimeter wall area of each tier. The exterior facades of a garage shall be horizontal at a ninety (90) degree angle from the support columns. Key pedestrian circulation elements (stair towers, elevators) shall be located toward public streets and shall have interior stairs and elevators visible from the street or public plaza area. Garage pattern adjacent to major street gifflilaf to Wilding plaeeffiei4, the ratio ef paFkiijg eefAfibu4es te the sense ef plaeo with W. liffliVid" z �rr�yr 506 South Jefferson Redevelopment Area Design Guidelines .� �- Location and scale of surface parking 18 Similar to building_ placement the ratio of parking contributes to the sense of place within each area The character of the redevelopment area is defined by the pattern of parking, and should observe these guidelines: • Surface parking should not dominate any site Lots should be sized to accommodate typical demands rather than peaks. • Streets should be designed to encourage on- street parking and accommodate some of the parking demand. • No surface parking lot shall front on Jefferson Street • Corner lots should be avoided as sites for permanent surface parking lots. • Locate parking at the rear or within the interior of sites. • Where fronting on a main street limit to 60 feet of frontage except where a parking area is intended to be a nonpermanent use to be later occupied by buildings. Surface Lots Buffer Grade level surface parking lots must be screened from the street and pedestrian areas-eidkeF by solid walls or permanent rail or balustrade fences not exceeding 4 feet in height.—Tfeesa With Effaame---ta qhlq;:hq wl3i� must be at least 5 &et wide h&ving at le depth ef 2; �� ef tepse4. The t�,Te of tFees used must be eensistent with the City of Roanoke Similar to building_ placement the ratio of parking contributes to the sense of place within each area The character of the redevelopment area is defined by the pattern of parking, and should observe these guidelines: • Surface parking should not dominate any site Lots should be sized to accommodate typical demands rather than peaks. • Streets should be designed to encourage on- street parking and accommodate some of the parking demand. • No surface parking lot shall front on Jefferson Street • Corner lots should be avoided as sites for permanent surface parking lots. • Locate parking at the rear or within the interior of sites. • Where fronting on a main street limit to 60 feet of frontage except where a parking area is intended to be a nonpermanent use to be later occupied by buildings. Surface Lots Buffer Grade level surface parking lots must be screened from the street and pedestrian areas-eidkeF by solid walls or permanent rail or balustrade fences not exceeding 4 feet in height.—Tfeesa With Effaame---ta qhlq;:hq wl3i� must be at least 5 &et wide h&ving at le depth ef 2; �� ef tepse4. The t�,Te of tFees used must be eensistent with the City of Roanoke South Jefferson Redevelopment Area Design Guidelines 1 1 'PGA L 508 1. South Jefferson Redevelopment Area Design Guidelines Shaded Surface Lots 20 Net 4sible fteffi jeffer-sen Stfeet sidewalks coop All pafk4ngi - 3S��e In choosing trees to provide parking lot shade, consider both the urban conditions the trees will need to endure, and the floodplain heavy soils of the sites in the redevelopment area. Canopy trees are required to provide shade in surface lots. New canopy trees of 2" and higher caliper will contribute to tea 25% shade ratio. Refer to the Citv's Zoning Ordinance Table 642.1 for acceptable species and canopy calculations. Trees may be distributed among . Trees around border near curbs 400 sf eae i TT-rees in Islands 9008 eaeh Trees in Diamond Planters 60v00 sf eae The sketch below illustrates the three types of arrangements. requirement.: 1 Net 4sible fteffi jeffer-sen Stfeet sidewalks coop All pafk4ngi - 3S��e In choosing trees to provide parking lot shade, consider both the urban conditions the trees will need to endure, and the floodplain heavy soils of the sites in the redevelopment area. Canopy trees are required to provide shade in surface lots. New canopy trees of 2" and higher caliper will contribute to tea 25% shade ratio. Refer to the Citv's Zoning Ordinance Table 642.1 for acceptable species and canopy calculations. Trees may be distributed among . Trees around border near curbs 400 sf eae i TT-rees in Islands 9008 eaeh Trees in Diamond Planters 60v00 sf eae The sketch below illustrates the three types of arrangements. requirement.: 1 1 1 South Jefferson Redevelopment Area Design Guidelines 509 21 510 South Jefferson Redevelopment Area Design Guidelines 22 SITEWORK AND DETAILS Streets All streets shall be equipped with paving, curbing, sidewalks, lighting fixtures, street name signs, and street trees, as designated by the Authority. Such facilities shall be installed in accordance with Street Design Guidelines adopted by the City of Roanoke. Pedestrian Areas In ptiblir. i4gl#6 of way, Sidewalks will be provided by the City of Roanoke along Jefferson Street and Reserve Avenue, in compliance with downtown and neighborhood development standards. Handicap ramps provided at each corner will be constructed in accordance with current City interpretation of ADA standards. At key pedestrian crossings shown in the Illustrative Master Plan, the installation of paver crosswalks are recommended. Intersections to receive paver crosswalks include Reserve - Franklin, Jefferson - Reserve, Jefferson - Walnut, Jefferson - Maple, and Jefferson - Williamson. Typical Intersection demonstrating crosswalk patterns, ramps, downtown streetlights, and median potential for Williamson Road 1 1 �i [1 `. South Jefferson Redevelopment Area Design Guidelines 511 23 Greenways should be compliant with the Roanoke Valley Conceptual Greenways Plan and recommended greenway design guidelines. Specific guidelines are recommended for project areas: Jefferson Street Corridor: The typical sidewalk will measure 12 inehes at least 10 feet in width, with additional matching sidewalk added by the redeveloper depending on building setbacks. Wider plazas of 24 feet in width shall be provided at recessed building entries. The sidewalk paving will match the downtown palette. Major sidewalks will be light -gray concrete, with the traditional two -brick stripe adjacent to the curb or an approved alternative design and material. Campus and Institutional Area A colored concrete walkway system, or paver walkway system, is recommended throughout the inner campus. Reserve Avenue sidewalks may include the special and matching treatment, as long as both sides of Reserve are redeveloped simultaneously. Dark colored concrete, bluestone, or red -brown pavers demarcate accents at entries or, plazas in special areas of the campus. Crossing Sidewalks are recommended to be light gray concrete, with an emphasis on minimizing the amount of decoration. In some contrasting private areas, more elaborately -paved courtyards are recommended. These may use brick, bluestone, cobblestone, asphalt or other paving or industrial materials as approved by RRUIA. Grading and Drainage Grading on each site will take place in conformance with the approved site plan. In general, slopes will not be permitted over 2:1 without proper structural control, or steeper than 4:1 without proper vegetative control. Plans for all floodplain modifications, dams, lakes, ponds, retention basins and other water features of any kind and general site drainage must conform to federal, state and local requirements and must be submitted to appropriate agencies in advance for approval. Each redeveloper shall control water runoff drainage from the site to prevent damage to adjacent tracts, streets, or any other area in the property. Open Space In general, public open space is provided for in the public areas of the Redevelopment Master Plan. Public plazas and greenways are encouraged to fulfill the plan. Areas recommended for private courts, greenways, plazas, walks and gardens are shown in the 512 South Jefferson Redevelopment Area Design Guidelines 24 Illustrative Master Plan. Redevelopment of these areas on parcels is expected to be included in site plan submittals. The following types of private open space serve as general guidelines: Jefferson Street Corridor Landscaped open spaces will be included in motor courts, located away from Jefferson Street Open courtyards facing Jefferson Street may include walled outdoor dining, outdoor sculpture installations or fountains and tree-canopied entry plazas. Campus and Institutional Area • Greenway connectors will be provided by redevelopers. • Redevelopers will provide axial open space. Amenities will be provided on east and west termini of Reserve Avenue. Structures such as clock towers, transparent stair towers, or fountains may be used as accents, as shown in the Illustrative Master Plan. • Open space areas include interior courtyards, motor courts, and shared parking lots. • Open Space will be provided in the setback zones between Reserve Avenue and Building Facades. This utility and berm zone will be planted with canopy and flowering trees. The Crossing • Greenway connectors will be provided by redevelopers. • Redevelopers will provide sculptural open space amenities along the greenspace axis connecting Williamson Road and the Roanoke River, and with each surface parking lot, as shown in the Illustrative Master Plan. Easements and Utilities Easements should be specifically reserved over and through all front, side, rear, and interior lot lines and at all corners. In as much as it is practicable, utilities and easements should be bundled and remain in areas which are easy to serve, and away from significant landscape development areas. Place utilities and utility easements in back -of -house areas, such as adjacent to the numerous railroad rights -of -way. Consider utility easements in front areas only when their future maintenance and construction will not interfere with trees which will mature as the utilities deteriorate. All connections of drains and sewers with the public sewers of the City shall be made in accordance with the provisions of Chapter 26, Sewers and Sewerage Disposal, of the Code of the City of Roanoke (1979), as amended. 513 South Jefferson Redevelopment Area Design Guidelines 25 &G'Oleped ori4lii the Of efsell 681+ide "•,1 the Campus aix`ld Dced&Ve1ePMefA seffle wt�tJ .ne.., �.. :�j' ��u.w.... ....,.,.e b: ».... .tea Gr.,.,..�.�b ... ° », .a .. .,_ lb-., »., �, .,.__�., stleh as alleys 6 eFd4,&Hee&. Utility lines will be located in accordance with the applicable zoning regWations. Loading Areas Each site shall provide sufficient on -site loading facilities or alternative curbside facilities to accommodate site activities, and all loading. movements, but not limited to turnarounds, shall be made off of streets. No materials, supplies, or equipment shall be permitted to remain outside of any structure unless screened in a manner satisfactory to the RRHA. Loading docks, service areas and maneuvering areas shall be located on a site out of view from primary streets and front entrances to buildings. All loading and material handling areas shall be to the rear of the site. The RRHA may permit a redeveloper to install or construct loading, service, and outside storage and material handling areas where same would otherwise be prohibited if the redeveloper proposes and installs or constructs sufficient berming, natural vegetation or compatible screening of such area from sites and streets and right -of -way adjacent to the site upon which same are located. Exterior areas which must be secured for safety or security reasons shall be located between the rear exterior of the principle building and the rear boundary of the site. The location of all fences or walls constructed on the site shall be included within the plans submitted to the RRHA for review. Service areas shall not be permitted to protrude above the top of the screening wall or plantings. Access openings shall be located in such a manner so as to minimize public view into the service area. Utilities and Refuse Dumpsters shall be screened from public view at ground level by use of a solid wall or solid board fence and shall not be permitted to protrude above the top of wall or fence. In addition, evergreen plantings may be required to supplement and soften the wall or fence. Gates on the dumpster enclosure shall be constructed in such a manner so as to withstand the daily abuse, wear and tear to which they are commonly subjected. All gates shall have a steel framework attached to steel posts. The posts and framework shall be covered in such manner so as not to be visible from public view. Chain -link fabric with slats shall not be considered an acceptable solution. Painting of wooden parts may be required depending on circumstances. All transformers, ground mounted mechanical units, back flow prevention, and any such device as deemed unsightly in appearance by the Authority shall be screened at ground level by evergreen landscaping. These devices shall not be permitted to protrude above the screening material. 514 South Jefferson Redevelopment Area Design Guidelines 27 Campus and Institutional Area All signs pertaining to developments located in the Campus and Institutional Area shall be characteristic of the occupant of the campus. These characteristics shall be uniform throughout the area. The signs will be monument signs, matched, with a maximum height of ten feet and maximum width of seven feet. Examples of matched Campus - style signage seen at Carilion The Crossing Facilities All signs pertaining to buildings located in The Crossing shall maintain the historical ambiance of the area. These signs may be expressed as a painted band on the sides of the buildings, or a shingle hanging near the door. The painted band shall be a maximum of 5' in height. Maximum shingle size is 15 square feet. Monument signs are considered less desirable in this area. Examples of Crossing signage: N Large signs over buildings also have a tradition in the Crossing. Developed in the pre -World War II era, these signs were built to be seen from nascent bridges in the area. Some are successful in their use of neon, and in their expression on roof ridge, contributing to the architecture. Sensitive and creative continuation of this tradition is encouraged in The Crossing. Directional Signs Directional signs, limited in area to twenty -four l/-`+l square feet each, may be used when necessary to .direct traffic to a building on the same premises. The height of the sign shall not exceed eight (8) feet above grade. Grade at the base of the sign 1 r 515 South Jefferson Redevelopment Area Design Guidelines 28 shall not exceed an average adjacent grade (30 foot "perimeter) by more than one foot. The total volume used by the sign shall not exceed 16 cubic feet. Such signs shall not contain advertising copy or identify a tenant in the Redevelopment Area. The aggregate area of all such signs shall not exceed 360 square feet. Fencing Where public uses will be within thirty feet (30') of an active rail line, a 42" high safety wall or fence is recommended between the use and the railway hazard. Example of Safety Fencing Where public uses will be near an active animal use area, a safety wall or fence is recommended between the public and the animals. Types of fencing are determined by the requirements of the animals. In general, fencing is discouraged in the Redevelopment Area. Except as noted herein for public safety and for screening, use of fences on the property is permitted only where specifically approved in writing in advance by the RRHA. Bare chain link fencing, barbed wire fencing, and other utilitarian fences will be prohibited in the Redevelopment Area. Outdoor Lighting The color of the lighting shall be consistent throughout the Redevelopment Area and shall be determined by the RRHA. On public rights -of -way, the street lighting will be consistent with the downtown patterns of lighting, using similar- source lamps. On development parcels, each redeveloper will be responsible for installing attractive and efficient lighting fixtures. The illumination source should be a "white" light source as provided by metal halide lamps. Campus and Institutional Area Surface parking lot standards shall not exceed 18 feet in height. All parking light fixtures shall be black in color. Pedestrian and walkway lighting shall be produced from a visible source; fixtures shall not exceed 12 feet in height. Fixtures and poles shall be black in color similar to parking lot lighting. Illumination of pedestrian and walkway areas should be consistent with lighting levels on downtown streets. 516 South Jefferson Redevelopment Area Design Guidelines 29 Jefferson Street Corridor Illumination of pedestrian and walkway areas should be consistent with lighting levels 'on downtown streets. The Crossin Pedestrian and walkway lighting shall be produced from a visible source; fixtures shall not exceed 4415 feet in height. Fixtures and poles shall be blae - in ,,,.le f siffiilar- pagE ng lot industrial colors as approved by RRHA. A warehouse -style or railroad - influence palette is desired. Illumination of pedestrian and walkway areas should be consistent with lighting levels on downtown streets. Palette of Lighting: (left to right) Jefferson Street fixture, Walkways fixture, Crossing "Warehouse- style" fixture and fixture acceptable in surface parking areas L, 1 1 1 South Jefferson Redevelopment Area Design Guidelines Environmental Concerns 517 30 t No redeveloper, owner, lessee, tenant, operator or other occupant of the Property or any portion thereof shall handle, store, deposit, use, process, manufacture, dispose of or release or allow any of its agents, employees, contractors or invitees to handle, store, deposit, use, process, manufacture, dispose of or release any hazardous substances of any kind from, on, in, under or in the air above any part of the property, including, but not limited to, any surface waters or groundwater located on the property, or into public sanitary sewer systems serving the Property without complying with all environmental laws, including but not limited to, performing pre - treatment, obtaining permits and giving notices as required by environmental laws, and applicable laws regarding the liabilities of such handling. "Hazardous substances" means those substances now or hereafter included within any of the definitions of "hazardous substances ", "hazardous waste ", "hazardous materials ", "pollutant ", "contaminant ", or "toxic substance" under, or otherwise regulated by, any environmental law; including, but not limited to mixtures containing listed hazardous substances and waste generated from the treatment, storage, or disposal of hazardous substances, asbestos, polychlorinated biphenyl's, radioactive materials, petroleum and natural gas, liquefied natural gas and synthetic gas, and regulated heavy metals. "Environmental laws" shall mean and include all present and future federal, state or local laws, rules, orders, ordinances and regulations pertaining to environmental regulation, or the use, processing, storage, disposal, generation or transportation of hazardous substances, or any related contamination, cleanup or disclosure. Enduring Condition of Property The redeveloper of any parcel of land in the Redevelopment Area shall at all times keep the premises,- buildings, improvements, and appurtenances in a safe, clean, and wholesome condition and comply in all respects with City, State, and Federal health, fire, and police laws, rules, ordinances, codes, statutes, requirements, and regulations as well as those set forth in the Plan Review and Procedures Section. The redeveloper or owner will remove, at his or its own expense, any rubbish which may accumulate on such parcel of land. The City of Roanoke will be responsible for the upkeep of public streets, sidewalks and greenways within the property. The redeveloper shall clean and maintain all private streets and walkways, alleys, entry roads, courts, sewers, and drains free from construction debris and dirt prior to acceptance by the City and at such other times during construction as the City Director of Public Works deems necessary to prevent creating a public nuisance. In event redeveloper fails to clean and maintain said improvements within forty-eight (48) hours after notification by the Director of Public Works, the City may proceed to have the improvements cleaned and maintained and the redeveloper shall pay all cost incurred by the City prior to acceptance of improvements. 518 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 6th day of February,-2012. No. 39301- 020612. A RESOLUTION approving Amendments to the South Jefferson Redevelopment Area Guidelines; and providing for the City Clerk to take certain actions. WHEREAS, by Resolution dated March 12, 2001, the Board of Commissioners of the City of Roanoke Redevelopment and Housing Authority (RRHA) approved the Redevelopment Plan for the South Jefferson Redevelopment Area (Redevelopment Plan); WHEREAS, the Council of the City of Roanoke subsequently approved the Redevelopment Plan by Resolution No. 35248- 031901, adopted on March 19, 2001; WHEREAS, RRHA has since pursued the Goals and Objectives of the Redevelopment Plan by acquiring and clearing properties in the South Jefferson Redevelopment Area and making those properties available for redevelopment in accordance with the terms of the Redevelopment Plan, and by pursuing other activities consistent with the Goals and Objectives of the Redevelopment Plan; WHEREAS, by Resolution dated May 24, 2010, the RRHA Board of Commissioners approved Amendment No. 1 to the Redevelopment Plan for the South Jefferson Redevelopment Area (the "Amended Redevelopment Plan"); WHEREAS, City Council subsequently approved the Amended Redevelopment Plan by Resolution No. 3 8 844-062110, adopted on June 21, 2010; WHEREAS, RRHA has disposed of certain property in the South Jefferson Redevelopment Area under agreements obligating the purchaser to redevelop the property in accordance with the terms of the Redevelopment Plan and /or the Amended Redevelopment Plan, KAtegVes- proposed amends to s Jeff redev area design guidelines- 013112.doc 1 1 1 1 519 and requiring that any redevelopment comply with the South Jefferson-- Redevelopment Area Design Guidelines ( "Design Guidelines "); WHEREAS, the Design Guidelines were last amended in April 2004. Since that time, the City of Roanoke has made substantial changes to the City's zoning ordinance and has adopted new street design guidelines. The proposed Amendments to the Design Guidelines are designed to reflect these changes and to incorporate changes that are necessary based on experience in the redevelopment area to date and to address development projects that may be proposed in the future; WHEREAS, RRHA included covenants in the deeds by which RRHA transferred property in the South Jefferson Redevelopment Area stating that, "RRHA shall have the right to unilaterally amend the [Design] Guidelines, so long as any such amendment is consistent with the common scheme of development originally established by the Plan and the Guidelines "; WHEREAS, in order to inform current owners of the proposed Amendments, RRHA mailed on January 6, 2012, written notice of RRHA's intent to consider the proposed Amendments to the Design Guidelines to all current owners of property in the South Jefferson Redevelopment Area previously disposed of by RRHA for use in accordance with the Redevelopment Plan and/or the Amended Redevelopment Plan. Such notice also included a separate written notice of the time and place of City Council's meeting on February 6, 2012, where City Council would consider such Amendments for approval; WHEREAS, it does not appear that approval of the proposed Amendments to the Design Guidelines will have a material adverse impact on any such owner; and WHEREAS, by Resolution dated January 23, 2012, the Board of Commissioners of RRHA unanimously approved the proposed Amendments to the Design Guidelines and such KAtegres- proposed amends.to s jeff redev area design guidelines- 013112.doe 2 . 520 Resolution provided that, if approved by City Council, such Amendments would become effective on or after the date of such approval. NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke as follows: 1) That the proposed Amendments' to the South Jefferson Redevelopment Area Design Guidelines, as shown in the redlined document attached to the City Council Agenda Report dated February 6, 2012, and which were approved by the Board of Commissioners of the RRHA by Resolution dated January 23, 2012, are hereby approved by the Council of the City of Roanoke. 2) That such proposed Amendments to the South Jefferson Redevelopment Area Design Guidelines, having been approved by the Board of Commissioners of the RRHA at its meeting on January 23,, 2012, and being hereby approved by the Council of the City of Roanoke, shall and do become effective as of February 6, 2012, the date of the adoption of this Resolution. 3) The City Clerk is hereby directed to file a copy of the Amendments to the South Jefferson Redevelopment Area Design Guidelines with the minutes of this meeting in the City Clerk's Office, attach a copy of this Resolution, and to send a certified copy of this Resolution to the Executive Director of the RRHA. ATTEST: City Clerk 1 521 ROANOKE CITY COUNCIL — REGULAR SESSION February 21, 2012 2:00 p.m. The Council of the City of Roanoke met in regular session on Tuesday, February 21, 2012, at 2:00 p.m., in the Council Chamber, Room 450, fourth floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., City of Roanoke, with Mayor David A. Bowers presiding, pursuant to Chapter 2, Administration, Article II, City Council, Section 2 -15, Rules of Procedure, Rule 1, Regular Meetings, Code of the City of Roanoke (1979), as amended, and pursuant to Resolution No. 39150 - 070511 adopted by the Council on Tuesday, July 5, 2011 and Resolution No. 39291 - 010312 adopted by the Council on Tuesday, January 3, 2012. PRESENT: Council Members William D. Bestpitch, Raphael E. Ferris, Sherman P. Lea, Anita J. Price, Court G. Rosen, David B. Trinkle, and Mayor David A. Bowers -7. ABSENT: None -0. The Mayor declared the existence of a quorum. OFFICERS PRESENT: Christopher P. Morrill, City Manager; Timothy R. Spencer, Acting City Attorney; Ann H. Shawver, Director of Finance; and Stephanie M. Moon, City Clerk. The Invocation was delivered by The Reverend Carl T. Tinsley, Pastor, First Baptist Church Buena Vista. The Pledge of Allegiance to the Flag of the United States of America was led by Mayor Bowers. PRESENTATIONS AND ACKNOWLEDGMENTS: ACTS OF ACKNOWLEDGMENT: Council Member Bestpitch offered the following resolution paying tribute to the Milan Tobacconists on its 100th Anniversary: ( #39315 - 022112) A RESOLUTION paying tribute to Milan Tobacconists for 100 years of providing its customers with fine tobacco products and accessories. (For full text of resolution, see Resolution Book No. 75, page 270.) 522 Council Member Bestpitch moved the adoption of Resolution No. 39315 - 022112. The motion was seconded by Council Member Ferris and adopted by the following vote: AYES: Council Members Bestpitch, Ferris, Lea, Price, Rosen, Trinkle, and Mayor Bowers -7. NAYS: None -0. The Mayor presented ceremonial copies of Resolution No. 39315 -02212 to members of the Milan family and David and Renee Meyer, Owners, Milan Tobacconists. HEARING OF CITIZENS UPON PUBLIC MATTERS: The Mayor advised that City Council sets this time as a priority for citizens to be heard. All matters would be referred to the City Manager for response, recommendation or report to Council, as he may deem appropriate. MISCELLANEOUS: Ben Early, owner of Be Early Cab Service, LLC, appeared before the Council to introduce himself and advise that he was the area's newest cab service operator. He thanked City staff for their assistance during the application process and provided the Council with a copy of the company's mission statement. (See written remarks on file in the City Clerk's Office.) ARTS: Dr. M. Rupert Cutler appeared before the Council and extended an invitation to Council and the City Administration to attend the Arts and Cultural Plan Celebration on Wednesday, February 22, at 5:00 p.m. He also thanked the Council for their continuing support of the Roanoke Arts Commission. (See written remarks on file in the City Clerk's Office.) COMPLAINTS - PARKING - TOWING: Dawn Forehand appeared before the Council and expressed outrage regarding a towing incident that had occurred in private parking lot at Grandin Village. She shared pictures of the lot and stated that she received a $20.00 ticket and paid a $125.00 towing fee for the release of her vehicle. She asked for suggestions on how to combat predatory towing practices. (See handouts on file in the City Clerk's Office.) The Mayor referred the matter to the City Manager and City Attorney for response; whereupon, the City Attorney advised that there was a State Towing Advisory Board and asked that all complaints be forwarded to the State Board. Following remarks from the Council Members, the Mayor thanked Ms. Forehand for her comments. 523 CONSENT AGENDA The Mayor advised that all matters listed under the Consent Agenda were considered to be routine by the Members of Council and would be enacted by one motion in the form, or forms, listed on the Consent Agenda, and if discussion was desired, the item would be removed from the Consent Agenda and considered separately. MINUTES: Minutes of the regular meeting of Council held on Tuesday, January 3, 2012 and Tuesday, January 17, 2012, were before the body. (See Minutes on file in the City Clerk's Office.) Council Member Bestpitch moved that Council dispense with the reading of the minutes and approve as recorded. The motion was seconded by Council Member Ferris and adopted by the following vote: AYES: Council Members Bestpitch, Ferris, Lea, Price, Rosen, Trinkle, and Mayor Bowers -7. NAYS: None -0. SALE /PURCHASE OF PROPERTY -CITY PROPERTY: A communication from the City Manager requesting that Council convene in a Closed Meeting to discuss the disposition of publicly -owned property consisting of approximately 8 acres located at Countryside, where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the public body, pursuant to Section 2.2- 3711(A)(3), Code of Virginia (1950), as amended, was before the body. (See communication on file in the City Clerk's Office.) Council Member Bestpitch moved that Council concur in the request of the City Manager as above described. The motion was seconded by Council Member Ferris and adopted by the following vote: AYES: Council Members Bestpitch, Ferris, Lea, Price, Rosen, Trinkle, and Mayor Bowers -7. NAYS: None -0. 1 524 r OATHS OF OFFICE -LOCAL BOARD OF BUILDING CODE APPEALS -BOARD OF ZONING APPEALS -PARKS AND RECREATION ADVISORY BOARD- ROANOKE VALLEY- ALLEGHANY REGIONAL COMMISSION: Reports of qualification of the following individuals were before the Council: Dan Brokaw as a member of the Local Board of Building Code Appeals to fill the unexpired term of Peter Clapsaddle ending September 30, 2013; Roger D. Malouf as a member of the Board of Zoning Appeals to replace William D. Poe for a term of office ending December 31, 2014; Ssunny Shah, Joshua Dietz and Archie Freeman, III, as members of the Parks and Recreation Advisory Board for three -year terms of office ending March 31, 2015; and Braxton Neff as a City representative of the Roanoke Valley - Alleghany Regional Commission to fill the unexpired term of Robert Logan, III, ending June 30, 2012. (See Oaths or Affirmations of Office on file in the City Clerk's Office.) Council Member Bestpitch moved that the reports of qualification be received and filed. The motion was seconded by Council Member Ferris and adopted by the following vote: AYES: Council Members Bestpitch, Ferris, Lea, Price, Rosen, Trinkle, and Mayor Bowers -7, NAYS: None -0. REGULAR AGENDA PUBLIC HEARINGS: NONE. PETITIONS AND COMMUNICATIONS: ROANOKE GREENWAY COMMISSION: Liz Belcher, Greenway Coordinator briefed the Council on the activities of the Roanoke Valley Greenway Commission. She highlighted the following information: 525 Roanoke Valley Greenways — Update to Roanoke City Council ^ Agenda • Budget Time • Benefits: Return on the Investment • Update on Roanoke River Greenway Across Valley • Bridging the Gap to Finish Roanoke River Greenway Budget Time • No Increase in Greenway Budget: $87,905 Request to Localities: $87,500 18% increase in benefit costs 11.5% decrease in operations • Roanoke's Portion is 45.25 %, based on population estimates from Weldon Cooper Center - $39,600 Return on Investment This Year • Bridge the Gap - private funds $625,000.00 • Grants; matched by BtG $625,000.00 • Pathfinders $ 3,300.00 • Pathfinders Hours $ 42,350.00 Greenway Volunteers for Roanoke I 526 Greenway Volunteers for Roanoke I Benefits: Economic Development • Attracting the creative class as employees • New businesses • Small business growth • Attracting events • Tourism • Health savings • Real estate: Value added, investment • Environmental savings • Corporate relocations • Free transportation • Outdoor image • Corporate investment 1 1 Economic Benefits: New Businesses E yr I redo �^ 'f VW li Economic Benefits: Tourism ROANOKE REGION POISED FOR GROWTH IN OUTDOOR - RELATED BUSINESSES New study indicates region is competitive in outdoor amenities MITI dim Economic Benefits: Attracting Employees 1 1 1 529 Mill Lane to Eddy Avenue Under construction January 2012, Stimulus funds Eastern Section to Blue Ridge Parkway • 2.7 mile • Selecting A &E firm 77 1145 532 What Do We Need Goal: 18.3 miles funded in 2013 Need: $7 million Progress: $2.2 M Pending: $1.7 M grants Timeline: $3.5 million in 2012, payable over 3 years 1 1 1 533 ' . Thanks for Doing Your Part to Make __. Greenways a Reality! (See presentation on file in the City Clerk's Office.) Discussion: Mayor Bowers inquired how a dollar amount could be placed on volunteer hours; whereupon, Ms. Belcher explained that the value of an hour of volunteer time in Virginia was rated at $22.03 per hour. He further inquired about the amount of the completed greenway section; whereupon, Ms. Belcher indicated that it was about $6 million and construction would begin soon to connect to Bridge Street. She pointed out that it was about an 8 mile section of greenway. Mayor Bowers inquired how long Ms. Belcher had been a Project Manager for the greenways; whereupon, she responded that she had been on the job for 18 years. The Mayor thanked Ms. Belcher for the presentation and advised that the briefing would be received and filed. REPORTS OF OFFICERS: 534 CITY MANAGER: BRIEFINGS: NONE. ITEMS RECOMMENDED FOR ACTION: BUDGET - AMPHITHEATER - ELMWOOD PARK: The City Manager submitted a written communication recommending execution of additional amendments to the City's contract with Hill Studio, P.C., in connection with the Elmwood Park Improvements; and transfer of funds. (For full text, see communication on file in the City Clerk's Office.) Vice -Mayor Trinkle offered the following resolution: ( #39316- 022112) A RESOLUTION authorizing the City Manager's issuance and execution of additional Amendments to the City Contract with Hill Studio, P.C., in an amount up to $425,000.00 for additional architectural and engineering (A/E) services for the Elmwood Park Improvements Project; and authorizing the City Manager to take certain actions in connection with such Project. (For full text of resolution, see Resolution Book No. 75, page 272.) Vice -Mayor Trinkle moved the adoption of Resolution No. 39316- 022112. The motion was seconded by Council Member Rosen. Council Member Bestpitch commented that he was excited about the park improvements, but concerned about the status of Bullitt Avenue. He advised that the street should be open to vehicle traffic one -way from Jefferson Street down to Williamson Road allowing for angled parking along the side of the library as it is currently. He noted that the design should accommodate additional parking spaces toward Williamson Road. He further stated that among the basic concepts presented to the Council was that the park should be ventilated; maximize activity and create additional parking. He asked that the suggestion be included in the design for the improvements of Elmwood Park. Vice -Mayor Trinkle advised that the matter on the table did not concern that and there would be ample opportunity to receive further feedback on the final design for the improvements. Council Member Price agreed with Vice -Mayor Trinkle and advised that the pros and cons of the project must be discussed at a later time and date. 535 The City Manager expressed appreciation for the suggestions and offered that perhaps the design could be flexible to allow for different uses at different times of the year. Council Member Bestpitch inquired as to when the plans for that area would be finalized and if it was to dead -end the street; whereupon, the City Manager indicated that there were no plans as of yet to dead -end the street at Williamson Road. Council Member Rosen asked for clarification with regard to the $375,000.00 listed in the report; whereupon, the City Manager advised that it identified the concept plan, where things will be located, etc. He noted that it also included aspects of the plan such as the surveys for underground utilities. He explained that the hope was to begin bidding in May or June to start on the nonperformance area of the park. Following lengthy discussion on the design changes to Bullitt Avenue, Resolution No. 39316- 022112 was adopted by the following vote: AYES: Council Members Bestpitch, Ferris, Lea, Price, Rosen, Trinkle, and Mayor Bowers -7. NAYS: None -0. Vice -Mayor Trinkle offered the following budget ordinance: ( #39317 - 022112) AN ORDINANCE to transfer funding from the Capital Improvement Reserve Contingency to the Elmwood Park Improvements Project, amending and reordaining certain sections of the 2012 Capital Projects Fund Appropriations and dispensing with the second reading by title of this ordinance. (For full text of ordinance, see Ordinance Book No. 75, page 273.) Vice -Mayor Trinkle moved the adoption of Budget Ordinance No. 39317-022112. The motion was seconded by Council Member Rosen and adopted by the following vote: AYES: Council Members Bestpitch, Ferris, Lea, Price, Rosen, Trinkle, and Mayor Bowers -7. NAYS: None -0. 1 536 COMMENTS BY CITY MANAGER: The City Manager shared the following comments: Recent Snow Storm • Thanked City crews who worked Sunday from 11:00 a.m. to 7:00 p.m. and again from 7:00 p.m. to 7:00 a.m. to clear the roads on holiday weekend. • Thanked Police, Fire and Emergency Management employees who were called out when limbs were down or as people needed help with small accidents. Power Outages • Some citizens lost power as a result of the snow storm. • As of 9:00 a.m. today, there were 951 customers still without power. • Appalachian Electric Power (AEP) expects to have all the electricity restored by Wednesday. • AEP had approximately 740 contract line workers, 500 tree industrial tremendouses and 80 canal assessors working to resolve the issues. City's Bond Rating • Fitch ratings affirmed an AA plus rating with a stable outlook for the City. • Roanoke is considered a regional economic hub with a diverse economy that leverages the City's strengths. Healthcare, transportation and the growing opportunities in biomedical research spearheaded by Carilion Clinic and Polytechnic University lends income stability. • The AA plus rating reflects Roanoke's reserve levels and its moderate levels and the assessment additionally recognizes the City's prudent policies including adopting a balance budget. REPORTS OF COMMITTEES: BUDGET - SCHOOLS: The Roanoke City School Board submitted a written report requesting appropriation of funds for various educational programs; and a report of the Director of Finance recommending that Council concur in the request, as amended. (For full text, see communication on file in the City Clerk's Office.) 1 537 Vice -Mayor Trinkle offered the following budget ordinance: ( #39318 - 022112) AN ORDINANCE to appropriate funding from the state government and private grants for various educational programs, amending and reordaining certain sections of the 2011 -2012 School Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. (For full text of ordinance, see Ordinance Book No. 75, page 273.) Vice -Mayor Trinkle moved the adoption of Budget Ordinance No. 39318 - 022112. The motion was seconded by Council Member Rosen and adopted by the following vote: AYES: Council Members Bestpitch, Ferris, Lea, Price, Rosen, Trinkle, and Mayor Bowers -7. NAYS: None -0. UNFINISHED BUSINESS: NONE. INTRODUCTION AND CONSIDERATION OF ORDINANCES AND RESOLUTIONS: NONE, MOTIONS AND MISCELLANEOUS BUSINESS: INQUIRIES AND/OR COMMENTS BY THE MAYOR AND MEMBERS OF CITY COUNCIL: Mayor Bowers commented on miscellaneous signs in residential neighborhoods advertising for phone installation; whereupon, the City Manager advised that if he encountered the sign he would remove it and record the contact information. Council Member Lea commented about an individual living in a housing development in which gangs have been kicking in the door and coming into the home. He explained that he contacted the Roanoke Redevelopment and Housing Authority and they were unaware of who owned the apartment complex. He expressed concern because many owners of real estate in Roanoke were not residents of the city. Brian Townsend, Assistant City Manager for Community Development, advised that the General Assembly has been asked to allow localities to require registration of who represents City properties if not overtly operated by a management firm and unfortunately the legislation has been unsuccessful. He further advised that he would research the property and hopefully locate the owner of the complex. 1 538 At 3:24 p.m., the Mayor declared the Council meeting in recess for a Closed Meeting in the Council's Conference Room, Room 451, fourth floor, Noel C. Taylor Municipal Building. At this point, Council Member Rosen left the meeting. (4:10 p.m.) At 4:11 p.m., the Council meeting reconvened in the Council Chamber, Room 450, fourth floor, Noel C. Taylor Municipal Building, with Mayor David A. Bowers presiding and all members of the Council in attendance, with the exception of Council Member Rosen. COUNCIL: With respect to the Closed Meeting just concluded Council Member Lea moved that each Member of City Council certify to the best of his or her knowledge that: (1) only public business matters lawfully exempted from open meeting requirements under the Virginia Freedom of Information Act; and (2) only such public business matters as were identified in any motion by which any Closed Meeting was convened were heard, discussed or considered by City Council. The motion was seconded by Council Member Bestpitch and adopted by the following vote: AYES: Council Members Bestpitch, Ferris, Lea, Price, Trinkle, and Mayor Bowers -6. NAYS: None -0. (Council Member Rosen was absent). Mayor Bowers advised that inasmuch as there were no public hearings or agenda items requiring action by the Council, the 7:00 p.m. session of Council was cancelled. There being no further business, Mayor Bowers declared the Council meeting adjourned at 4:12 p.m. APPROVED ATTEST: 0 7 Stephanie M. Moon, MMC David A. Bowers T City Clerk Mayor 1 539 ROANOKE CITY COUNCIL - REGULAR SESSION March 5, 2012 9:00 a.m. The Council of the City of Roanoke met in regular session on Monday, March 5, 2012, at 9:00 a.m., in Room 159, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., City of Roanoke, with Mayor David A. Bowers presiding, pursuant to Chapter 2, Administration, Article II, City Council, Section 2 -15, Rules of Procedure, Rule 1, Regular Meetings, Code of the City of Roanoke (1979), as amended, pursuant to Resolution No. 39150- 070511 adopted by the Council on Tuesday, July 5, 2011 and Resolution No. 39291 - 010312 adopted by the Council on Tuesday, January 3, 2012. PRESENT: Council Members Raphael E. Ferris, Sherman P. Lea (arrived late), Anita J. Price, Court G. Rosen, David B. Trinkle, William D. Bestpitch, and Mayor David A. Bowers -7. ABSENT: NONE. The Mayor declared the existence of a quorum. OFFICERS PRESENT: Christopher P. Morrill, City Manager; Timothy R. Spencer, Acting City Attorney; Ann H. Shawver, Director of Finance; and Stephanie M. Moon, City Clerk. COUNCIL: A communication from Mayor Bowers requesting that Council convene in a Closed Meeting to discuss vacancies on certain authorities, boards, commissions and committees appointed by Council, pursuant to Section 2.2- 3711(A)(1), Code of Virginia (1950), as amended, was before the body. (See communication on file in the City Clerk's Office.) Vice -Mayor Trinkle moved that Council concur in the request of the Mayor to convene in Closed Meeting as above described. The motion was seconded by Council Member Rosen adopted by the following vote: AYES: Council Members Ferris, Price, Rosen, Trinkle, Bestpitch, and Mayor Bowers -6. NAYS: None -0. (Council Member Lea was not present when the vote was recorded.) 1 COUNCIL: A communication from the City Manager requesting that Council convene in a Closed Meeting to discuss the disposition of publicly -owned property containing approximately 2.8 acres located at 802 Wiley Drive, S. W., where discussion in a open meeting would adversely affect the bargaining position or negotiating strategy of the public body, pursuant to Section 2.2 -3711 (A)(3), Code of Virginia (1950), as amended, was before the body. (See communication on file in the City Clerk's Office.) Council Member Bestpitch moved that Council concur in the request of the City Manager to convene in Closed Meeting as above described. The motion was seconded by Council Member Price and adopted by the following vote: AYES: Council Members Ferris, Price, Rosen, Trinkle, Bestpitch, and Mayor Bowers -6. NAYS: None -0. (Council Member Lea was not present when the vote was recorded.) ITEMS LISTED ON THE 2:00 P.M. COUNCIL DOCKET REQUIRING DISCUSSION /CLARIFICATION AND ADDITIONS /DELETIONS TO THE 2:00 P.M. AGENDA. NONE. TOPICS FOR DISCUSSION BY THE MAYOR AND MEMBERS OF COUNCIL. NONE. BRIEFINGS: Fair Housing Impediments Reports: R. Brian Townsend, Assistant City Manager for Community Development; introduced Marjorie Williams, Certified Planner and Partner, Mullin and Lonergan Associates, for a presentation regarding analysis of impediments to fair housing choice(AI): Ms. Williams summarized the impediments and the Fair Housing Action Plan: Purpose of the Al • Satisfies requirements of the Housing and Community Development Act of 1974, which requires that communities receiving CDBG and HOME funds certify to HUD that they will affirmatively further fair housing • Communities receiving CDBG funds are required to: ■ Examine and attempt to alleviate housing discrimination in their jurisdiction 541 • Promote fair housing choice for all persons • Provide opportunities for all persons to reside in any given housing development • Promote housing that is accessible to and usable by persons with disabilities • Comply with the non - discrimination requirements of the Fair Housing Act All of the above can be achieved through the preparation of an Al. The Process • Began in July 2011 • Lead Agency — Division of HUD Community Resources • Interviewed variety of stakeholders • Questionnaires completed by stakeholders Al Ta: ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ sks Stakeholder outreach Relative presence of protected classes Language groups Housing and demographic trends Degree of segregation Areas of racial, ethnic, economic concentration Location of affordable housing resources Jobs and housing connections Real estate practices Local fair housing organizations Fair housing complaints Mortgage loan denials Review of Public Policies • RRHA ACOP and Section 8 Admin Plan • Site selection • Zoning • Building codes • Local procedure for processing FH complaints • Tax policies • Public transit • Housing for special needs populations • Immigrants and persons with LEP • Composition of appointed boards and commissions • Newspaper advertising J 542 Goal: Balance revitalization with de- concentration and desegregation • Revitalizing public housing and residential neighborhoods is a necessary and appropriate preservation strategy: "Improve my neighborhood so that others will want to move in" • Providing affordable housing in non - impacted neighborhoods is also important: "Give me a choice of living in a neighborhood that is closer to jobs, has better schools, better parks and a sense of security and well- being" Selected Findings ■ The City's population continues to diversify • Minorities represent 35.8% • Largest single minority group: Blacks (28.5 %). • Hispanics represent 5.5% of the population ■ 2,333 persons spoke English less than "very well" ■ 1,203 were native Spanish- speakers ■ Roanoke is moderately segregated but becoming more integrated ■ Dissimilarity index for Whites /Blacks decreased from 68.3 in 2000 to 60.4 in 2010 ■ MHI among Blacks equal to 67.1% of Whites ■ Poverty rate among Blacks significantly higher than among Whites ■ Black households are disproportionately represented among public housing & Section 8 tenants and waiting list applicants ■ 65% of RRHA tenants ■ 57% of RRHA waitlist ■ 68 % of Section 8 voucher holders ■ 69% of Section 8 waitlist ■ 35.7% of persons with a disability were living in poverty compared to 15.8% of persons without a disability ■ Female- headed households with children accounted for over 60% of all families living in poverty ■ Home ownership varies widely: • Hispanics 32.2% • Blacks 45.3% • Asians 59.7% ■ Whites 62.9% • Cost burden is highest among households with incomes below $35,000 ■ Nearly 62% of these households were paying more than 30% of their income on housing costs, equivalent to more than 7,500 households • Mortgage denial rates higher among minorities: ■ Black applicants 16.7% ■ Hispanic applicants 27.3% ■ White applicants 5.8% D 1 543 Areas of Concentration Map 2: Hispanic Population Concentrations, 20098 City of Roanoke, Vk Analysis of Impediments to Fair Housing Choice 4 12.7% and Higher Map 14: City of Roanoke Down payment Assistance Program, 200". -M City of Roanoke, VA Analysis of Impediments to Fair Housing Choice ia: 546 Fair Housing Action Plan • The following Fair Housing Action Plan (FHAP) has been developed and is based on the identified potential impediments to fair housing choice listed in Al. • The FHAP will help the City to complete Annual Plans and CAPERs, both of which are submitted annually to HUD. These documents must include goals and accomplishments related to affirmatively furthering fair housing. IMPEDIMENT: The City's increasingly diverse minority population may require language accommodations to ensure that all residents can access City programs and services. ■ Proposed Action: Conduct the four - factor analysis to determine the extent to which the translation of vital documents is necessary to assist persons with limited English proficiency (LEP) in accessing City services and programs. IMPEDIMENT: Members of the protected classes, including persons with disabilities, minorities, and females, are under - represented on City boards and commissions that address housing issues.* Proposed Action: Annually, the City should schedule a recruitment period for new board and commission applicants with an emphasis on recruiting members of the protected classes. *Boards studied as part of this analysis include the Roanoke Redevelopment and Housing Authority Board of Commissioners, the Roanoke City Planning Commission, the Roanoke Fair Housing Board, the Roanoke Board of Zoning Appeals, and the Roanoke Human Services Advisory Board. IMPEDIMENT: There is an inadequate supply of affordable rental housing that is accessible to persons with disabilities. Proposed Actions: ■ The Fair Housing Board should work with disability advocates to sponsor workshops and other educational opportunities. Ensure that all housing projects financed with City HOME funds are constructed to Section 504 accessibility standards. Partner with Blue Ridge for Independent Living to visit completed dwelling units constructed under Section 504 to verify accessibility features were built as designed. C 547 ■ IMPEDIMENT: Members of the protected classes tend to experience higher rates of unemployment and have lower incomes, thereby encountering greater difficulty in securing affordable housing. Proposed Actions: • Continue the City's Downpayment Assistance Program targeting LMI and minority households. • Fund homeownership counseling and financial management education for lower income households, particularly minority households. • Adopt a Section 3 policy to ensure that employment and other economic and business opportunities generated by HUD assistance, to the greatest extent feasible, are directed to public housing residents and other LMI residents, particularly persons receiving government housing assistance, and business concerns that provide economic opportunities to low and very low income residents. ■ IMPEDIMENT: The City's supply of decent, affordable housing remains inadequate. ■ _Proposed Actions: • Continue the City's Target Area policy where CDBG- and HOME - funded projects are focused in a designated area for at least three years. • Continue the City's systematic Rental Inspection Program in the older LMI neighborhoods. • Give a higher preference for new affordable housing projects that include three or more bedrooms. • Develop and adopt a Site and Neighborhood Standards policy. These standards address the site location requirements for both rehabilitated and newly constructed rental units financed with HOME funds. IMPEDIMENT: The majority of fair housing complaints filed through the Virginia Fair Housing Office involves race and disability as the alleged bases for discrimination. ■ Proposed Actions: • Budget at least 1 % of the City's annual CDBG entitlement grant for fair housing activities. • Contract with an experienced HUD - designated fair housing organization to perform paired testing for race and disability in rental housing. I • e, IMPEDIMENT: There is an absence of fair housing organizations that provide housing complaint investigation and enforcement. ■ Proposed Actions: • Continue the Fair Housing Board's integrated media campaign. • Contact the VFHO to schedule a staff person for providing specific training to the Roanoke Fair Housing Board. • Continue the Board's extensive ongoing semi - annual fair housing training seminars and workshops. IMPEDIMENT: Mortgage loan denials and high -cost lending disproportionately affect minority applicants, similar to national trends. Proposed Actions: • The City should engage HUD - certified housing counselors to target credit repair education through existing advocacy organizations that work extensively with minorities. • Engage in a communication campaign that markets home ownership opportunities to minorities, including middle and higher income minorities. IMPEDIMENT: The Roanoke Times does not appear to be in compliance with the Fair Housing Act, as the publisher's notice was difficult to locate on the newspaper's website and was noted to be deficient in its listing of the protected classes for which harassing language was prohibited. Proposed Actions: ■ The City will work with The Roanoke Times to ensure that its real estate advertisements are published in accordance with the Fair Housing Act. (At this point, Council Member Lea entered the meeting (9:21 a.m.). Next Steps • The Al will be submitted to HUD • The Fair Housing Action Plan (FHAP) will go into effect, upon which the City's progress towards affirmatively furthering fair housing will be based • The City will report annually on its progress towards affirmatively furthering fair housing in its CAPERs and update its fair housing - related goals in its Annual Plans, both of which are submitted to HUD. (For full text, see copy of documents on file in the City Clerk's Office.) D 549 Council Member Lea questioned if a list of mortgage companies monitored by HUD to determine regarding the denial of mortgage loans to minorities was available; whereupon, Ms. Williams answered that a list was not produced through the audit of impediment process because the audit had been based on the overall minority basis and census tracking. Council Member Price questioned if the Roanoke Redevelopment and Housing Authority (RRHA) had been made aware of the audit; whereupon, Ms. Williams responded in the affirmative, adding that the RRHA had been very interested in collaborating. Council Member Price referenced the proposed action of "contracting with an experienced HUD - designated fair housing organization to perform paired testing for race and disability in rental housing" and asked for an example of an entity qualified to perform said testing. Mr. Townsend answered that paired testing had been done two or three years prior through a firm called Housing Opportunities Made Equal; and at that time some abnormalities had been identified and addressed. Council Member Bestpitch questioned whether the 35.7 percent poverty level of disabled individuals was due to the level of benefits received; whereupon, Ms. Williams answered in the affirmative. He further inquired if the amount of benefits included medical benefits; Ms. Williams replied that it did not, but the amount of benefits was based on the amount of money available for daily living. Council Member Bestpitch inquired as to how the audit determined whether members on the boards, authorities, commissions and committees had disabilities. Ms. Williams indicated that the numbers were based on responses from a survey of board members. Council Member Bestpitch asked staff if there were particular proposed actions that would be difficult to put into place. Mr. Townsend responded that a. number of the proposed actions were continuation items, pointing out that CDBG /HUD allocations would be declining by approximately 30 percent in the coming year; and that the City would continue to pursue collaboration with other agencies, adding that Federal funding may have to be supplemented with local funding. The City Manager interjected that not only had there been declines in funding, but there had been proposals to eliminate Community Development Block Grant (CDBG) funding, which is critical to urban America. Mr. Morrill emphasized that concentration had shifted to neighborhoods and as they become a better place to live, there would be further private investments. Vice -Mayor Trinkle stated that several of the proposed changes should be easy to achieve, and then inquired if an annual report could be presented so that progress could be more easily tracked; whereupon, Mr. Townsend commented that the City was required to make a yearly report to HUD, and staff would make certain the report was accessible to the Council. 550 In connection with a focus on upscale housing, Council Member Lea suggested that an effort be made to encourage the development of decent, affordable housing. Council Member Ferris asked if a question regarding disability could be included on the application for appointment to a Council- appointed authority, board, commission or committee; whereupon, the Acting City Attorney answered yes, only if the response was optional. Council Member Rosen asked if there was a trend in historically segregated neighborhoods when the housing stock turned over to the next generation. Ms. Williams said that there could be revitalization of those neighborhoods if a younger population moved in as urban pioneers. Council Member Rosen also inquired about ways that the government could help cultivate renewal during a changeover in generations. Ms. Williams commented that a continuous assessment of the neighborhoods would be necessary, adding that government should only step in when it becomes apparent that private households cannot perform the revitalization. She continued that once revitalization commenced, government should do everything possible to increase revitalization, such as improving schools, parks, etc. Following indepth discussion of the matter, the Mayor advised that the presentation and comments would be received and filed. FY 2013 Budget and CIP Update: Amelia Merchant, Director, Department of Management and Budget, gave the following update of the FY 2013 Budget and Capital Improvement Program (CIP): BFO Process Update • Where We Are Now — Pay Raise allocation of 3% included and allocations to priorities adjusted • 5% behind the local market — Priority Teams reviewed, scored and ranked offers — Citizen Budget Engagement Team orientation, BFO Process review, capital planning review — Budget Committee preparing preliminary capital budget recommendation • Next Steps — Priority Teams make funding recommendations to Budget Committee — CBET input to Budget Committee on priority rankings, funding levels and capital budget recommendation — Budget Committee balances Recommended Budget 1 1 Price of Government Revenue Estimate by Major Category Fiscal Year 2013 Summary — February 6th Priority Other Local FYI Offer Total (in millions) Taxes Real Estate Tax $ 78.6 Charges for 11% Other Intergovernmental 64.2 Su 4 %e$ 3% Sales 19.1 Personal Property 18.7 Prepared Fb a31Est 4fiat e Business License 12.1 Food Prepared Food 12.2 5% Charges for Services 9.9 timss Other Local Taxes 27.3 License Other 8.6 54b TOTAL $ 250.7 Persoml Livability Property $15,508,575 7% Irte rgovY Sales Safety 26% 6% Growth of 0.2% when comparing FY13 estimate to the FY12 Adopted Budget adjusted for the sunset of the Meals tax rate ($4.7M) and the Commonwealth change to pay Day Care providers directly ($3.8M)_ $228,466,869 4 Summary — February 6th Priority Preliminary Allocation FYI Offer Total Variance Economy $3,188,555 $3,526,558 ($338,003) Education $73,899,570 $74,144,840 ($245,270) Good Government $15,481,237 $16,250,745 ($769,508) Human Services $36,052,946 $37;400,058 ($1,347,112) Infrastructure $25,198,287 $28,652,188 ($3,453,901) Livability $15,068,689 $15,508,575 ($439,886) Safety $59,577,584 $61,885,982 ($2,308,398) TOTALS: $228,466,869 $237,368,946 ($8,902,077) Reserved Allocations $22,214,131 $22,214,131 $0 TOTALS: $250,681,000 $259,583,077 ($8,902,077) 5 551 552 Reserved Allocations Transferto Debt Service S14,340,743 Personnel Lapse (Salary, FICA, Retirement) (S1,812,526) Budget Contingency S1,175,627 Other (Medical, Dental, Civic Center Subsidy, WiC, Misc Contingencies, Budget Reserves, Line of Duty, Memberships, Capital Contributions) 59,3682096 Budgeting for Outcomes Contingency S250,000 Total $23,321,940 Non - Ranked Expenditures Telephone Overhead $251,791 VWCC— College Scholarships and Capital Support $40,000 Memberships, District Taxes (Downtown District, Williamson Road Area District) $638,399 3% Pay Raise S2,467,885 Total $3,398,075 1 1 1 Ll fi 1 City of Roanoke Assure communitysafety and Priorities Cultivate athrivin business judicial needs are met and promote a safe and desirable region. Safety Enhance Roanoke's exceptional vitality as an attractive. diverse, culturally inclusive, vibunt Livability and active city in whichto live,rwork and play. g environment and innovative wvorkforceopportunitiesto ensure EeonofilL( theprosperityofourcommunity Foster an environment for lifelong Icammg:vhich 0 encompasses cradieto career and bey ond through shared services and community involvement. Infrastructure Government Maintain and build quality Provideexceptional, yet cost infrastnrdurethat supports competitive government healthy residentialHuman servicesthat are collaborative, neighborhoods, successful Services transparent, responsive, and commercial areas, and innovative. accessible publlcfacll ides and amenities. Foster a caring communitythat utilizes a regional and collaborative approach ~which encourages self- sufficencywhile provi dings social safety net g to citizens when they are most vulnerable. BFO Scorecard 553 Weight Score Value Maximum Score i Basic Program Attributes Mandated Program or Service 15 4 to 0 60 1 Cost Recovery of Program 10 4 to 0 40 New Innovations, Collaborations, Efficiencies 10 4 to 0 40 Change in Demand for Service 5 4 to -4 20 Dependency on City to Provide Service (if discontinued) 5 4 to 0 20 Performance f0easures 5 3 to 0 15 Priority Impacts Impact to Main Priority 40 4 t 0 160 Impact to Local Economy 5 4 to 0 20 Impact to Other Priorities 5 6 to 0 30 553 554 Economy D Economic Development — Business Development 51,164,174 Billings and Collections — On- Street Parking Enforcement, Administration, and Collections - Electronic Chalking with License Plate Reader Technology for Cn- Street 'Parking - nforcement -Staff ,position medicated to ,parking Administration S233,282 S45.500 S3-17,504 Roanoke Arts Commission —Asset Development for Economy and Education 5309,021 Roanoke Regional Partnership S200,856 Economic Development - Percent for the Arts Staff Support $16,662 Economic Development —Asset Development for the Economy 593,435 Roanoke Regional Small Business Development Center S10,000 Parks and Recreation— Regional Tournament Support 550,486 Economic Development —Workforce/Job Development 525,793 Economic Development —Asset Promotion for Economic Development 561,990 10 Economy (continued) Planning, Building and Development— Brownfield Redevelopment Program 524,919 Downtown Roanoke, Inc. — Office Marketing Strategy S13,029 Convention and Visitors Bureau 5841,350 Downtown Roanoke, Inc. — Downtown Housing Working Group 512,093 Center in the Square S352,636 Office of Communications - Local Marketing of City of Roanoke activities, amenities 5123,028 Roanoke Valley Horse Show Miss Virginia Pageant NCAA Championship 53,600 S12,000 S2,880 Office of Communications - Marketing of city's brand image to create a regional awareness of Roanoke $49,591 Western Virginia Land Trust 5500 11 1 C Education Roanoke City Public Schools 572,267,200 Library Community Information Centers - F=amily Literacy Program -The 2417 Library- 51,101,130 537,591 578,206 Library Early Literacy Services -Early Literacy Education — Library Partnership with Earl.,, Childhood Teachers $162,140 527,344 Library Services K -12 - Summer Reading Camp 5135,063 557,580 Library — Lifelong Learning S72,290 Library —Community Outreach 577,326 Virginia Cooperative Extension 571,592 Roanoke Valley Sister Cities 510,800 Good Government Business License Taxation 5290,950 Leadership, Management and Oversight (City Manager's Office) $721,220 State Income Tax Processing S165,784 Cash Management and Investment Services S199,523 Other Local Trust Taxes S130,120 Real Estate Taxation S1,508,972 Misc Revenue Collections and Administration S108,010 Personal Property Tax Administration and Motor Vehicle License S856,603 Set Off Debt Collection Program - Collection Specialist Position $60,788 537,564 City Council (Salary and Operating Expenses) S229,866 Accounts Receivable Billing and Collections Services $323,515 Planning - Permit Center 5192,662 Procurement Services -Buyer Position $315,552 537,564 Performance Auditing S414,878 12 13 555 556 Good Government (continued) Retirement Plan Administration - Additional Staff P osition 5359,023 S49,992 Risk Management - Safety Training.rl_oss Prevention and Control 4,1SDS Online Management System S69,452 52,699 Municipal Auditing - Fraud, Waste and Abuse Hotline 543,288 Clerk of Circuit Court - Recording, Management & Scanning of Civil & Criminal Cases 5766,606 Clerk of Circuit Court - Recording, Management & Scanning of Licenses and Registrations 5161,824 Management & Budget - Budget Development 5232,565 Human Resources — Benefits Administration 5159,186 Clerk of Circuit Court - Performance of State Mandated Account ingfFinanci al Duties 5221,954 Clerk of Circuit Court - Recording, Management & Scanning of Wills /Probate/ Fiduciary /Judgments /Garnishments 5131,457 Voter Registration Services S108,376 Finance - Accounts Payable $295,598 Risk Management -Auto and General Liability Claims Administration S127,660 1 Good Government (continued) I Registrar - Conduct Elections — Local /State /Federal 5227,627 Finance -Fund Accounting & Financial Reporting 5730,635 CityAttorney - Administrative Hearings S95,919 CityAttorney - Litigation and Claims $147,305 Clerk of Circuit Court - Recording, Management & Scanning of Deeds /Land Records S179,383 Human Resources — Employment Services S294,420 Human Resources — Salary & Position Administration S193,162 Management Services 529,473 Finance - Payroll S241,987 Risk Management and Workers' Compensation Administration S880,734 City Clerk - Support Services for City Council S189,959 CityAttorney - General Counsel $379,152 City Clerk - Support Services to Other Departments 5116,843 City Clerk - Support Services to General Public 5136,466 City Auditor - Coordinate Annual Independent Audit of City CAFR S176,449 15 1 I Good Government (continued) I Management & Budget - BudgetAdministration $101,769 Management & Budget - Capital and Financial Planning $182,916 Employee CDL Interagency Transfer $1,500 Technology - Business Applications Support S11,098,576 Purchasing - Contract Management Services $27,422 Board of Equalization 511,304 Management & Budget - Provide Management'Departmental Support S75.226 Human Resources — Recruitment, Training and Retention Employee Tuition :Program -HR Training Room Chair Replacement 5377,712 575,000 S3fflO Management &Budget -Travel Policy Administration $25,159 Employee Health Services $563,756 CityAttomey- School Board Support $108,801 Management & Budget - Provide Management'General Administration Services 592,274 CityAttorney- Collections 591,177 Good Government (continued) Municipal Auditing - Audit of Sheriff's Office Internal Controls 53,000 Handle Collection of Court Costs an&or Fines for the Roanoke City Courts 578,544 Communications - Make City News Accessible and Communicate Goals and Messages from City Leaders 5233,977 General Services - Parking Contract S8,400 17 557 558 Human Services I Social Services - Benefit Programs Division $5,247,369 Social Services - Services 514,626,228 Comprehensive Services Act 510,830,794 Social Services — Employment Services 51,361:211 23A Court Services Unit — Probation, Parole and Intake Services S29,792 Social Services — Foster Parent Training 5205,190 Substance Abuse Counselor (VJCCCA) 549,335 Youth Haven 55901016 Blue Ridge Behavioral Healthcare 5633,735 Social Services — Administration 51,449,955 Health Department 51,473,975 Human Services Support S112,014 Human Services Committee 5430,582 Homeless Assistance Team HUD Grant — Match 536,927 Total Action Against Poverty (TAP) 5170,000 I of rastructu re Street Maintenance 51,148,593 Paving Program -Additional 'Paving F coding S2,973,604 53,000,000 VDOT Capital Projects Local Funding $251,800 Bridge Safety inspection Program 5225,298 Sidewalk Repair and Maintenance - Additional Sidevdalk Funding S364,555 x200,000 Facilities Maintenance — Mechanical Maintenance - Additional Maintenance Funding 5599,987 5151,422 Facilities Maintenance — Municipal Complex Maintenance - Additional Palaintenance Funding 56041865 S68,921 Snow Removal 5110,597 Radio Technology Support Analog Cigital Radio Support 5316,014 5323,636 Bridge Rehabilitation and Renovation 5617,841 Environmental Compliance and Best Practices S170,060 i 19 �1 1 1 1 Infrastructure (continued) Development Review & Inspection - Stormwater Management Ordinance Update 5158,875 557,169 Environmental Infrastructure Management 559,120 Civic Center HVAC Preventive Maintenance 5127,630 Facilities Maintenance — City Utilities and Work Order Management - additional Utilities Funding S1,052,552 514,746 Median and Right of Way Landscape Maintenance 51,272,606 Facilities Maintenance — Maintenance Contracts & Service Agreements - Police Academy i`Ieew Maintenance agreements 5351,082 56,322 Facilities Maintenance — HVAC - additional HV'AC Funding 5557,193 567,761 Technology Infrastructure Support S1,976,124 Fleet Maintenance and Repair S2,439,185 Stormwater Infrastructure Maintenance and Pollution Prevention - Stormcirain CrevvTemporary'v:iages S774,488 521,530 Facilities Maintenance — Custodial Services 5759,292 20 Infrastructure (continued) Stormwater and Flood Plan Management $154,429 Facilities Maintenance — Structural Maintenance 5745,700 Stormwater Management (NP ©ES) 549,820 Park and Green Space Management - additional Park Maintenance Funding $811,852 S143,587 Fleet Motor Fuel Administration 588,651 Geographical Information Systems S342,227 Library Technology and Innovation $32,800 Fleet Capital 51,972,968 Technology Infrastructure Capital 51,066,000 Engineering Capital Project Management Services 5734,107 Urban Forestry - Additional Urban Forestry Funding 5540,677 S29,792 1 % for Bike /Pedestrian Accommodations $100,142 21 559 560 Infrastructure (continued) Alley Maintenance 5370,377 Enterprise Printing Services $237,154 Fleet Vehicle �,Vash Program 598,777 Map and Graphics Production 576,026 S'v ;fM Container Distribution 5133,521 Livability Planning and Urban Design Services 5793,782 - Dov�ntown Oevelopment Plan 554,500 Code e=nforcement 51,068,972 - Part-Time Admin asst III 'Position 523,526 Traffic Engineering, Transportation Planning and Project 5463,436 Management SWM Central Business District TrashfRecycling Collection 5219,776 SWM Recycling Collection S555,487 Libraries - Books and Materials S610,125 Greenway and Trail Management S1,136,361 - Additional Green',a ±ay & Trail illanagement 570,081 Relocation of Huff Lane P la ground 516,000 S'v'VM Trash Collection 52,935,235 Neighborhood Support (Office of Neighborhood Services) 597,746 -Full -Time Admin Asst III 'Position 533,993 Parks & Recreation - Adult & Senior Programming S433,468 - Mountain View Holiday Decorations 51,500 22 23 n f] 1 Livability (continued) Parks & Recreation - Youth and Family Programming - Additional Youth & Family Programming After School Program 51,090,920 S182,057 S27,853 HUD General Administration and Internally Operated Housing Programs S25,750 Neighborhood Library Services S1,078,664 SWM Brush CollectionfLeaf Collection S248.671 SWM Collection Inspectors $165,364 Parks & Recreation — Special Event Support - Additional Special -Vent Needs 5105,057 S109,356 Public Transportation — GRTC S1,700,414 SWM — Bulk Collection $1,082,783 Parks & Recreation — Aquatic Operation and Programming S163,608 Parks & Recreation — VDH Summer Food Programming S40,810 General Services — Community Sustainability Programming - Save -a -Ton Program - Sustainability Coordinator— Temp '.A.eages S147,156 35,000 533,587 Livability (continued) SLAll Operations (Call Center) S85,900 SWM Physically Challenged Service $205,373 DRI — "Friends of the Farmers Market" S12,500 Special Event Coordination and Permitting Services S146,000 Virginia Amateur Sports S60,000 Mill Mountain Zoo S33,120 Council of Community Services — Volunteer Roanoke Valley Program 510,000 General Services — Civic Center Rental S7,500 25 24 561 Safety Building Safety (Building Inspections) 5579,179 Emergency Management 593,301 Police Patrol S9,636,557 Jail Operations S12,756,942 Police Investigation S3,407,026 Fire -EMS Training S513,574 Fire Prevention/Inspection/Investigation S440,992 Commonwealth's Attorney - Drug Prosecutor 537,095 Police Administrative Services 51,599,385 Sheriff's Office Operations S3,107,844 Police Academy $619,819 Police Support and Records S1,050,450 Commonwealth's Attorney - City Prosecutors S1,463,331 Fire -EMS Operations 514,951,996 Transportation - Signs and Pavement Markings S612,017 Safety (continued) Office of the Magistrate 54,105 911 Operations S2,564,383 Police Community Integration & Service Enhancements S593,360 Traffic Signals 5618,661 Street Lighting S1,155,989 Administrative Support of J & D Relations District Court S25,546 Administrative Support of Roanoke City General Relations District Court S32,053 Police Forensics 5514,432 Fire -EMS Support &Administration Services - Automation Coordinator S652,116 S44,836 Support Circuit Judges (Circuit Court) S519,747 Roanoke City Victim Witness Program (Commonwealth's Attorney) $29,386 Residential Juvenile Detention Services S1,343,885 Outreach Detention /Enhanced Community Services (VJCCCA) S74,835 26 27 1 1 1 1 1 1 Safety (continued) Police Animal Control t£ Protection Unit S1,088,646 School Playground Management S121,540 Police School Resource Officer S519,554 Roanoke Emergency Medical Services (REMS) S100,000 Outreach DetentionfElectronic Monitoring (VJCCCA) $238,361 DARE Program 5265,973 Police Methamphetamine Lab Cleanup 515,000 Police Impound Lot S40,000 Police VAAssociation of Chiefs of Police Conference Hosting 57,100 SW N1 Environmental 517,870 Council of Community Services 2 -1 -1 Program 525,000 Carvins Cove and Coyner Springs Road Area Security 544,000 28 Summary Priority Allocation FYI Offer Total Variance Economy $3,023,094 $3,684,389 ($661,295) Education $73,689,401 $74,098,262 ($408,861) Good Government $14,310,069 $15,502,879 ($1,192,810) Human Services $35,902,001 $37,247,123 ($1,345,122) Infrastructure $23,859,285 $28,551,475 ($4,692,190) Livability $14,361,806 $15,281,431 ($919,625) Safety $58,815,329 $61,525,886 ($2,710,557) TOTALS: $223,960,986 $235,891,446 ($11,930,460) Reserved Allocations $23,321,940 $23,321,940 $0 Non- Ranked Expenses $3,398,076 $3,398,076 $0 TOTALS: $250,681,000 $262,611,460 ($11,930,460) Capital Project Planning • Maintain Current Capital Assets • Infrastructure Investment for Livability and • Bridge Renovation /Replacement • Curb, Gutter and Sidewalk • Streetscape Projects • Storm Drains • Civic Center • School Maintenance 29 Economic Development 563 564 • Targeted Livability Investments • Parks and Recreation Master Plan • Libraries Investments made within parameters of debt policy. Preliminary Planned Debt Issuance FY 2013 -2017 Pro iect 2013 2014 2015 2016 2017 Total Previously Planned Recommended I S2.000.000 5 2.000,000 2014 5.000,000 Roanoke CY.PublicSchook $2.000.000 $5.000.000 $5000,000 $5000.000 $51000.000 122.000000 Bridge Renovation Library Maser Plan P &R Master Plan 1,100,000 1,600,000 3500,000 1500,000 3$00,000 5200,000 5155OA00 3,100.000 1.5 0 8,900000 1.,98.5000 2,500000 19250000 13,995,000 7,500000 210,000 500,000 1500,000 Civiccenter 1,000,000 1500,000 1,500.000 1,500.000 1,500000 7000000 Stormwater Management_ E Inwood Park Improvements 1,120,000 1,825,000 1,120,000 2,800,000 1,120,000 1,120 .000 1,12.0)_00 - 51600000 4,425000 Curb, Gutter and Sidewalk Prop ram 500,000 750,000 1)300,000 1.0 0.0 1)0 0)0 4250000 2,400000 Strut caDeJr 400,000 500,000 500,000 500000 500)_00 Digital Radio 2,110,000 - 2,110000 Total $10,565,000 $18,470,000 $191620,000 $19,370000 $20,505000 $88,530000 Schools • Debt Issuance: Fiscal Year Previously Planned Recommended 2013 S2.000.000 5 2.000,000 2014 5.000,000 5,000,000 2015 5.00D.DDD 5,00070DD 2016 5700D.O00 5.0 GOOGO 2017 5.000.000 TOTAL 517,0007000 522.000.000 School Improvements — HVAC and plumbing improvements at 11 schools — Continues commitment of $5,000,000 of debt capacity reserved for school projects if needed each year 4. 7�, 31 32 Bridge Maintenance, Repair and Renovation Program • Cash Funding: i D Fiscal Year Previously Planned Recommended 2013 5603,03 50,b • Debt Issuance: Fiscal Year Previously Planner! Recommended 2013 S1,1Co,om S1,1i:5.000 2414 S 2,750,000 1,800,£x30 2015 2,800,0^,ro 3,8001000 2015 2.60,040 5.550.004 2017 6,900,034 TOTAL S6,500,10 0 519,250,000 • Ongoing maintenance, repair and renovation of bridge structures 33 Library Master Plan Debt Issuance. 1 41 1 Fiscal Year Previously Planned Recommended 2013 S210,0DO 2014 S 2,750,000 3,500,000 2015 800,040 5,200,400 2015 10,445,000 3.100.000 2017 1,965100D TOTAL S13,995,000 I S1 3,995,M • Reallocates funding to address library improvements to existing branches • Allows for Main LibraryA &E to be in in FY 2013 with construction in FY2014 • Allows for A &E and construction of at least one branch in each fiscal year beginning in FY 2014 34 565 �J Parks and Recreation Master Plan • Debt Issuance: Fiscal Year Previously Planned Recommended 2313 s 1,263.000 5 500,000 2-014 1,NvJ.00 1.50.0-D 2015 1,5L -3,0w 1;500,300 2315 I 1,53x,300 1,533,003 2017 1 2.5x? 330 TOTAL I 55.750:300 57530730 • Funding to address prioritized needs including neighborhood and community park improvements, playground /area upgrades, ADA compliance, conservation, athletics, signage, Rivers Edge Sports Complex- North, Mill Mountain, irrigation needs, playground replacements, skatepark improvements, Wells Fargo plaza improvements and 3s pool improvements. Civic Center Improvements • Debt Issuance: • Exterior door replacements • Sound systems enhancement • Restroom renovations • Back of house improvements Fiscal Year Previously Planned Recommended 2013 51,000,3x0 51,003,000 2014 1.500.000 1.5x01000 2315 1.500,x00 1.60.O00 2016 1,500,000 1,500,000 2017 1.51M000 TOTAL 55,500,x00 s7,000.000 • HVAC, electrical system and lighting improvements • Plaza roof repairs • Coliseum seat risers and seat replacements • Roanoke Performing Arts Theatre carpet replacement 36 1 1 t 1 Stormwater Management • Cash Funding: Fiscal Year Previously Planned Recommended 2013 549.820 549.820 • Debt Issuance: Fiscal Year Previously Planned Recommended 2013 51,120,00 51.120.0.33 2014 1.120,00 1,120.0D0 2015 1.120,000 1,120,0DD 2015 1.120,00 1.12O.0DD 2017 1,120.00D 1,120,DDD TOTAL S5,t;aD,0DD 55,50.00D • Addressing drainage problems throughout the city • Continued allocation of $1.1 M annuallyto address prioritized projects • Funding used to match state revenue sharing funds Elmwood Park Improvements • Cash Funding: Fiscal Year Previously Planned Appropriated 2012 SW3,00D 5575.000 • Debt Issuance: Fiscal Year Previously Planned Recommended 2013 S1,9DD.00D 59,525,00 2014 2.80D.040 2.8OD.LDD TOTAL 34,70D.ODD 54,425.0DD • Park improvements under construction in FY 2013 and FY 2014 37 38 567 • Curb, Gutter and Sidewalk Program • Debt Issuance: Fiscal Year Previously Planned Recommended 2313 5440,000 5500.000 2014 500.000 750.000 2015 1.003.000 201£ 1.000.000 2017 1.000.000 TOTAL 5400,000 54.250,000 • Identified needs of $17M for sidewalk maintenance • Identified needs of $13.1M for new sidewalks Streetscape Projects • Debt Issuance: Fiscal Year Previously Planned Recommended 2413 5440,000 5 440,000 2014 500.000 500.000 2015 540,400 2016 500,400 2017 504,400 TOTAL 5400,000 52,400,400 • Projects support needs identified in neighborhood plans and in downtown area. 39 40 � 7-- 1 1 800 MHz Digital Radio Conversion • Debt Issuance: Fiscal Year Previously Planned Recommended 2013 52,110,003 52,110.03© TOTAL 52,110.000 52,110,000 • Digital conversion underway 41 VDOT Highway Projects • Cash Funding: Fiscal Year Previously Planned Recommended 2013 5251,800 1 5251,800 • City's share of funding for projects in six year improvement program 42 569 570 FY 2013 Cash Funding for One -Time Expenses Funding _ Amount Excess Debt S eroi ce F and i nq $1.115 A61 R etir em eat Savings $1500 317 Market Building Developer Fee Return $1.400p00 TOTAL $4 1015 ;378 Previously' Project ' Planned - Recommended Center inthe Square (4th and 5th 06 Installments ______$_200,0D0 $600;000 Science M us a um of W es to rn V irg i nia (4th of 5 Insta Ilme rk ) 100,000 100,000 HarrisonMuse urn of Africa nAmericanCulure (41hof51nstalments) 100,000 100A D0 W CA of R oa nok e V a lley_(lst of 5 Insta lime rrb 100,000 100 p00 Greerways and Trails 200p00 Grant Match C o Ming a 1 20D p00 C a p ilal P ro lect Conti q a ncy 465,378 Capital Building Maintenance, Fleet Replacement, TeohnobgyCapital, Street PaA q. Other Operation One-Time Enenses 2250JO00 TOTAL $600,000 $4A15r378 Citizen Budget Engagement Team Seated: Eltamae Wilson Cindi Hilton Gail Kinzer Phyllis Johnson Standing: Ron McCorkle Paul Economy James Settle L an Gibson hn Reburn sil Akers 44 43 1 571 Next Steps • Budgeting for Outcomes: — Priority Team funding recommendations — CBET operating and capital input to Budget Committee — Budget Committee deliberations to balance recommended budget • Capital Planning: — Follow -Up — Final capital plan recommendation • Council Briefing — April 2, 2012 • Recommended Budget Presentation — April 16, 2012 • Public Hearing — April 26, 2012 • Council Briefing /Budget Study — May 7, 2012 • Budget Adoption — May 14, 2012 (For full text, see copy of presentation and budget working document on file in the City Clerk's Office.) Mayor Bowers asked for an explanation about the scorecard and its benefit; whereupon, Ms. Merchant advised that each offer was scored by the offeror and thereafter considered by the Review Team who could change the score at their discretion. She also mentioned that different attributes carried different weights that were multiplied by the score for that item. With regard to offers from outside agencies, Vice -Mayor Trinkle asked how such requests were made. The City Manager pointed out that outside agencies were encouraged to submitted offers through the United Way process. Council Member Bestpitch inquired as to why mandated services were not included on the Non - Ranked Expenditures list; whereupon, Ms. Merchant explained that even though a service was mandated, there may be a certain amount of flexibility in the delivery of the service and cost recovery. Vice -Mayor Trinkle inquired if any consideration had been given to cost saving methods for phone expenses. Mr. Stovall replied that the Department of Technology was in the process of exploring options for a more economical phone system. The City Manager added that many organizations had migrated to a Voice Over IP (VOIP) solution for phones, but unfortunately, it requires a big capital investment upfront. Council Member Lea questioned the budget item related to electronic chalking; whereupon, Ms. Merchant explained that the electronic chalking system utilizes GPS technology instead of parking enforcement officers physically marking tires of parked cars with chalk. The City Manager elaborated by stating that the system scans license plates and marks such cars using GPS. 1 572 Following extensive dialogue, Mr. Stovall remarked that the focus of the briefing was to show the rankings of the offers, with additional details being provided at a later date. In reference to the electronic chalking, Council Member Ferris asked that a benchmark for savings also be provided. Council Member Lea also wanted additional information regarding the proposed system prior to moving forward. Council Member Bestpitch also commented about the cost for the system. The City Manager advised that there were over 200 offers that had been reviewed and ranked by the budget teams over a six -week period and the item in question was a small portion of those considered, adding that the goal of parking tickets was to have available parking, not generate revenue. He also commented that further details would be presented prior to approval of the 2012 -2013 fiscal year budget. Mayor Bowers asked for an explanation regarding the requested one percent for bike /pedestrian streets; whereupon, Ms. Merchant advised that the one percent would be a dedicated revenue stream for bike lanes. Mr. Stovall added. that when any maintenance was performed on a public street, the City adheres to the Complete Street Policy. Council Member Bestpitch questioned if the numbers regarding the debt ratio had been updated. As an example, he said the $4 million pass through for child care would no longer be paid by Social Services, but instead would be paid directly to service providers. Ms. Shawver said that the figures had been updated and the City would be able to comply with the debt policy. Vice -Mayor Trinkle inquired about the $5 million, per year, for schools and how it related to the School Funding Formula. Mr. Stovall responded that the $5 million was in response to a request from the School Division for maintenance needs over the next several years. Vice -Mayor Trinkle then asked if the $5 million was a policy; whereupon, Mr. Stovall replied that it was not, but rather a response to a request for school - related maintenance projects. He continued by stating that the amount was based upon current information and while the CIP was a five year plan, each year it would be updated. In connection with the previous accreditation received by the Parks and Recreation Department, Mayor Bowers asked if the Department was on target to meet its recertification goals. Steve Buschor, Director of Parks and Recreation, answered that the Department was in the fourth year of accreditation, that there would be a spring visitation from the Accreditation Committee in 2013 and re- accreditation would be take place in the fall of the 2013 Vice -Mayor Trinkle inquired if funding for streetscape projects had already been allocated or if the funds would be identified as capital and invested in certain areas. Mr. Morrill advised that the streetscape funding was economic development reserved funding. 573 Council Member Ferris asked when would the replacement of the seats take place at the Roanoke Civic Center; whereupon, Mr. Stovall explained that the focus would be on the mechanical systems in the first year, the electrical systems in the second year, and thereafter, more visible items in the third year. There being no further discussion regarding the budget and capital improvements, the Mayor advised that the briefing and remarks would be received and filed. At 11:24 a.m., the Mayor declared the meeting in recess in the Council's Conference Room, Room 451, fourth floor, Noel C. Taylor Municipal Building, for a Closed Meeting regarding discussions of disposition of publicly -owned property at 802 Wiley Drive, S. W., and vacancies on certain authorities, boards, commissions and committees appointed by the Council. At 2:00 p.m., the Council meeting reconvened in the Council Chamber, with Mayor David A. Bowers presiding and all Members of the Council in attendance. PRESENT: Council Members Raphael E. Ferris, Sherman P. Lea, Anita J. Price, Court G. Rosen, David B. Trinkle, William D. Bestpitch and Mayor David A. Bowers -7. ABSENT: None -0. The Mayor declared the existence of a quorum. OFFICERS PRESENT: Christopher P. Morrill, City Manager; Timothy R. Spencer, Acting City Attorney; Ann H. Shawver, Director of Finance; and Stephanie M. Moon, City Clerk. The Invocation was delivered by The Reverend Jeffrey D. Wilson, Pastor, Huntington Court United Methodist Church. The Pledge of Allegiance to the Flag of the United States of America was led by Mayor Bowers. PRESENTATIONS AND ACKNOWLEDGEMENTS: PROCLAMATION: Mayor Bowers declared the month of March 2012 as Irish - American Appreciation Month. (See copy of proclamation on file in the City Clerk's Office.) 1 574 ACTS OF ACKNOWLEDGMENT: The Mayor recognized students from the College of the Holy Cross of Worcester, Massachusetts; and presented each student with a Certificate of Appreciation and volunteer (Key to the City) lapel pin in recognition of their volunteer services to the Roanoke community. ACTS OF ACKNOWLEDGEMENT -WAR MEMORIAL COMMITTEE - DECEASED: Council Member Bestpitch offered the following resolution memorializing Sloan H. Hoopes, former Chairman of the Mayor's Committee for People with Disabilities and War Memorial Committee: ( #39319 - 030512) A RESOLUTION memorializing the late Sloan H. Hoopes, former Chairman of the City of Roanoke's War Memorial Committee and the Mayor's Committee for the Disabled. (For full text of resolution, see Resolution Book No. 75, page 275.) Council Member Bestpitch moved the adoption of Resolution No. 39319 - 030512. The motion was seconded by Council Member Ferris and adopted by the following vote: AYES: Council Members Ferris, Lea, Price, Rosen, Trinkle, Bestpitch and Mayor Bowers -7. NAYS: None -0. Mayor Bowers expressed condolences on behalf of the Council and presented a ceremonial copy of Resolution No. 39319 - 030512 to the Hoopes family. ACTS OF ACKNOWLEDGEMENT - SISTER CITIES COMMITTEE: Council Member Bestpitch offered the following resolution commending Dr. Robert and Dorothy Roth on public service to the Roanoke community: ( #39320 - 030512) A RESOLUTION commending and paying tribute to Dr. Robert "Bob" Roth and Dorothy "Dot" Hubbard Roth for their exemplary public service to the City of Roanoke and its citizens. (For full text of resolution, see Resolution Book No. 75, page 276.) Council Member Bestpitch moved the adoption of Resolution No. 39320 - 030512. The motion was seconded by Council Member Lea and adopted by the following vote: AYES: Council Members Ferris, Lea, Price, Rosen, Trinkle, Bestpitch and MayorBowers -7. NAYS: None -0. 575 The Mayor advised that a Key to the City, along with the ceremonial copy of Resolution No. 39320 - 030512 would be presented to Dr. and Mrs. Roth at a Sister City event on Saturday, March 17 at Roanoke College in recognition of their services to the Sister Cities Program and the City of Roanoke. HEARING OF CITIZENS UPON PUBLIC MATTERS: The Mayor advised that City Council sets this time as a priority for citizens to be heard. All matters will be referred to the City Manager for response, recommendation or report to Council, as he may deem appropriate. David Gresham, resident of Hardy, Virginia, appeared before the Council to request a resolution against corporate personhood and in support of campaign finance reform. (See copy of handout on file in the City Clerk's Office.) CONSENT AGENDA The Mayor advised that all matters listed under the Consent Agenda were considered to be routine by the Members of Council and would be enacted by one motion in the form, or forms, listed on the Consent Agenda, and if discussion was desired, the item would be removed from the Consent Agenda and considered separately. MINUTES: Minutes of the regular meetings of Council held on Monday, February 6, 2012, and Tuesday, February 21, 2012; were before the body. (See Minutes on file in the City Clerk's Office.) Council Member Rosen moved that the reading of the minutes be dispensed with and approved as recorded. The motion was seconded by Vice -Mayor Trinkle adopted by the following vote: AYES: Council Members Ferris, Lea, Price, Rosen, Trinkle, Bestpitch and MayorBowers -7. NAYS: None -0. CITY PROPERTY - PURCHASE /SALE OF PROPERTY: A communication from the City Manager requesting that Council schedule a public hearing for Monday, March 19, 2012, at 7:00 p.m. or as soon thereafter as the matter may be heard, to consider the conveyance of City -owned property, being the former Huff Lane Elementary School, to NDRA II, LLC., was before the body. (See communication on file in the City Clerk's Office.) 576 Council Member Rosen moved that Council concur in the request of the City Manager as above described. The motion was seconded by Vice -Mayor Trinkle and adopted by the following vote: AYES: Council Members Ferris, Lea, Price, Rosen, Trinkle, Bestpitch and Mayor Bowers -7. NAYS: None -0. ROANOKE NEIGHBORHOOD ADVOCATES: A communication from the City Clerk advising of the resignations of Dustin Akers and Felicia Journiette as members of the Roanoke Neighborhood Advocates, effective immediately, was before the Council. (See communication on file in the City Clerk's Office.) Council Member Rosen moved that Council accept the resignations and receive and file the communication. The motion was seconded by Vice -Mayor Trinkle and adopted by the following vote: AYES: Council Members Ferris, Lea, Price, Rosen, Trinkle, Bestpitch and Mayor Bowers -7. NAYS: None -0. OATHS OF OFFICE -LOCAL BOARD OF BUILDING CODE APPEALS -BOARD OF ZONING APPEALS: Reports of qualification of Justina Megginson as a member of the Local Board of Building Code Appeals for a term of office ending September 30, 2016; and Bryan Musselwhite as a member of the Board of Zoning Appeals for a term of office ending December 31, 2015, were before the Council. (See Oaths or Affirmations of Office on file in the City Clerk's Office.) Council Member Rosen moved that the reports of qualification be received and filed. The motion was seconded by Vice -Mayor Trinkle and adopted by the following vote: AYES: Council Members Ferris, Lea, Price, Rosen, Trinkle, Bestpitch and Mayor Bowers -7. NAYS: None -0. 7 LJ 577 REGULAR AGENDA PUBLIC HEARINGS: NONE. PETITIONS AND COMMUNICATIONS: VIRGINIA COOPERATIVE EXTENSION - YOUTH: Sheri Dorn, Extension Agent, Agriculture and Natural Resources; Deborah Chappell, Extensi on Agent, Family & Consumer Services, and Amber Hodges, representing Leslie Prillaman, Extension Agent, 4 -H Youth Development; and appeared before the Council and presented an update on activities offered by Virginia Cooperative Extension. (See copy of education materials from the Virginia Cooperative Extension — Roanoke and a Calendar of Events on file in the City Clerk's office.) Council Member Price called attention to the fact that the Virginia Cooperative Extension provides services from fitness to nutrition to finance to horticulture as well as a variety of other activities; and pointed out that she had participated in several programs facilitated by the Cooperative Extension. Council Member Bestpitch said that when he thought about the Virginia Cooperative Extension, the word that kept coming to mind was investment, and he hoped listeners would understand the need for support from the State Government for the extension service programs. He also emphasized the need to lobby the General Assembly for continuation of State funds in connection with this important investment. Mayor Bowers also voiced his support of the Virginia Cooperative Extension programs. Following the presentation and comments, the Mayor advised that the presentation and comments would be received and filed. WESTERN VIRGINIA WATER AUTHORITY: Gary Robertson, Executive Director, Western Virginia Water Authority appeared before the Council and presented an update on the Water Authority Meter Project. 1 Project Benefits Y I[ G I I N WATER AUTHORITY Improve Customer Service with leak'detectionand flexible billing • Eliminate bi- monthly estimation of'residentia.l meter readings • Reduce water loss and improve_leak detection:. • Current baseline meter'accuracy is,90 % - >new meters are guaranteedto be 98% accurate Eliminate manual meter.readingand thesesultingfuel emissions • Free -up resources to complete:other initiatives (no loss of Authority jobs) Reduce energy and ope'ratingcosts Provide net positive.cash flow to the Authority with guaranteed results Prloie_ct Ow�erview� WATER AUTHORITY Implementation of an automatic meter reading system • Replace all residential and commercial meters in the City of Roanokeand Roanoke County with electronic meters • Install fixed -base network for data acquisition and transfer of meter readingdata to the billing system • Transmit data via antennas located on communication towers and existing Authority water tanks in the service area L' 1 Ell Propagation Analysis 6010 • 4 - W E 5 1 E A N "1 k G I N 1 WATER AUTHORITY Implementation of.,a water leak dete.cfort system • Monitorflow into,and >out of defined-service areas: i Reduce water loss • Peovide customers,with,-real -time consumption data so household leaks ca'n'be addressed+ quickly • Provide guidance for water line replacerrient a'nd long range capital improvement projects - Project Overview Utilize energy management: systems W E 5 1 E A N v 1 R G 1 N 1 A WATER AUTHORITY Install (sigh- efficiency water pumping systems at pump stations and treatment <plantsthat. will reduce energy consumption • Reduce energy costs • Trimthe Authority's electricity use by nearly 5- million kilowatt-hours annually, resulting in an annual savings of — $500,000 • Reduce annual carbon dioxide emissions r by8. &mil lion pounds, per year... an 1 x , amount equal to removing more than 780 cars from tte'roadper year 1 L' 1 Honeywell Project Costs (IncludingTaxes & Payment;& Performance,Bond.) WVWA Self = Performance of ICAete"rPortio'n of Project. WVWA Self= Performance of:Pump,installation WVWA Direct Purchase of Meter Equipment. WUWA Diiect P.urchase-of .Purnping Equipment" Project Contingency (5 percent) TOTAL PROJECTCOST W E S T l N N Y 1 R G f N 1 A WATER AUTHORITY $ 909,047 $ 1 ;0631794. $ 5;448,335 $ 1;089,045 -1;562 ,422 $32 ;300,000 Project Is fullyself- funded from annual savings W! 5 T ER N V f E 6 1 N 1 A WATER AUTHORITY • All work will be completed over-the next 18 -24 months Savings will begin to be realized immediately • More than,$1M in savings annually in electricity and operational costs • More than $1.5M in savings in increased water meter accuracy guaranteed by Honeywell • Local laborand materials.sourcingwill be incorporated to the greatest extent possible • Authority staff' will install 10;000 residential meters and pumping equipment • All residential meters have been locally sourced The Western Virginia Water Authority- enhancing the well -being of our regional community through the effective Use of technology and innovative water management practices. (See copy of powerpoint on file in the City Clerk's Office.) • 582 Council Member Ferris questioned if the new meters would allow user access to login and monitor their usage; whereupon, Mr. Robertson answered in the affirmative, but added that it would be a separate project. Council Member Ferris then questioned if the new meters would be located in the same place as the previous meters; Mr. Williams explained that the new transmitters would fit flush in the existing lids at the existing locations. Council Member Rosen inquired as to where the savings from the project would occur. Mr. Robertson answered that the numbers provided were very conservative and the Honeywell Corporation was guaranteeing that the project would break -even, adding that the Water Authority had projected $2.8 million in savings. He also reported that there would be a savings of approximately $500,000.00 in reduced electricity usage and $600,000.00 in operation expenses so meters would no longer have to be read, adding that the remaining savings would be derived from water leakage around the current meters. The Mayor inquired as to where the majority of the cost for the upgrade was being expended from. Mr. Robertson stated the cost would come from the installation of approximately 50,000 meters and upgrades to the pump station at Crystal Springs, which would include the electrical and lighting systems. The Mayor inquired as to how the Western Virginia Water Authority customers would be notified. Mr. Robertson explained that along with the public briefing before City Council and the Roanoke County Supervisors, respectively, additional information would be included with the customers' water bills. Following discussion of the briefing, the Mayor advised that the presentation and remarks would be received and filed. ROANOKE VALLEY ICE ADVOCATES: Matthew Skelton, Vice President, Roanoke Valley Ice Advocates, appeared before the'Council and shared a proposal for an ice rink in the City of Roanoke. The following information was presented: About us / Non - profit, 501 (c)(3) organization / Active and engaged board and members / Representing business leaders, community groups, sports clubs, colleges Goal ► Partner with the City of Roanoke to develop a permanent ice rink using private funds for construction and management. / Build an economic development and recreational centerpiece to satisfy the growing demand for ice time. / Enhance the quality of life of the region. 1 1 Concept / Multi- purpose single sheet of ice with possible studio rink / 30,000- 50,000 square feet; ice can be covered / Spectator section, locker rooms, snack bar, pro shop / Indoor soccer, lacrosse, & volleyball, other / 15 -20 full -time employees, 85 -100 W2s / Professional management with board oversight South Charleston, W.Va. Use / Collegiate hockey — five teams and growing / Public skating sessions; limited time at RCC Valley Youth Hockey Association -138 kids ► Learn to skate programs + team figure skating ► Kids on Ice for underprivileged children ► Roanoke No Check Hockey League — 6 teams / RV Adult Hockey Assn — 8 teams / Rusty Blades (45 and older) / Non -ice indoor sports — great need / Practice facility if new minor - league team 583 FI Benefits / Significant Economic Impact 1 College hockey games & tournaments / Regional youth hockey tournaments 1 Commonwealth Games and other indoor sports tournaments Quality of life 1 Missing exercise and recreation option / Appeals to relocated companies employees / Regional hub / Fills vital gap in rink locations D 1 J 1 585 Location 1 Seeking suitable site in City / Ongoing meetings and tours to look at possibilities / Many public & privately owned options that can have catalytic effects / Hope to identify site within 90 days Management / Would be managed by Rink Management Services ($130M in assets) ► Oversight from Roanoke Valley Ice Advocates board of directors / Draw upon experience of previous area rink owners Support / Received letters of support from: ► Virginia Tech Radford University / Roanoke College / Washington & Lee / Virginia Military Institute / Commonwealth Games / Roanoke Regional Partnership • L01 • Virginia Tech: "There are some evenings when the team has to travel to Liberty to hold practice because the ice in Roanoke is not available. This requires our players to have to drive back to campus (1:00 a.m. or 2:00 a.m. in the morning) on weekdays, which presents problems for those students who have early morning classes the next day. A rink in Roanoke allows us to grow the team as well as add figure skating team requested by students." Roanoke Regional Partnership: "The Roanoke Regional Partnership encourages organizations and activities that promote physical activity, enhance the quality of life within the region, provide opportunities for entrepreneurs to fill a gap, and create jobs for the region." Repeating the Benefits / Significant Economic Impact / College hockey games & tournaments / Regional youth hockey tournaments / Commonwealth Games and other indoor sports tournaments / Quality of life / Missing exercise and recreation option / Appeals to relocated companies employees /. Regional hub / Fills vital gap in rink locations Proposal / We seek possible donation of City -owned land through lease or dollar per year. / In exchange, we will build and manage at no cost to City. / Pro forma indicates profitable operations without debt service on land & rink. / 90 days to find suitable site, 12 months to raise funds and 9 months to construct. (See copy of presentation, supporting documentation and powerpoint on file in the City Clerk's Office.) Jesse Long, Assistant Coach; Joey Mullen, Head Coach; and Chris Arnold, Director of Game Day Operations; Virginia Tech Ice Hockey, appeared in support of the proposed ice rink. Council Member Lea questioned if Virginia Tech and other colleges had already expressed an interest and were willing to enter into an agreement to use the ice facility; whereupon, Mr. Skelton answered that essentially local colleges would enter into a Contract Ice agreement for usage of the facility, adding that their interests have been positive and mostly likely would sign such an agreement. 587 Council Member Lea was impressed with the Kids on Ice for the underprivileged children program and he inquired if the program would be implemented; whereupon, Mr. Skelton indicated the program was championed at the Fort DuPont Ice Arena in Washington, D.C., whereby allowing at -risk children to experience hockey, speed skating and figure skating. Council Member Rosen inquired if the surrounding local jurisdictions had been approached about partnering in the venture; whereupon, Mr. Skelton advised that the City of Roanoke had been the only locality thus far to be contacted due to its synergy with the Roanoke Civic Center. Council Member Rosen then questioned if any of the colleges that had written letters of interest had committed to help with funding, adding that that prior to committing taxpayer owned land, there should be a long -term commitment from colleges and other users. Vice -Mayor Trinkle asked about the amount of land that would be necessary for the ice facility and what would happen to the property if the venture failed. Mr. Skelton said that if the venture failed, the property would revert back to the City and a bond would be included for the demolition of the rink. Vice —Mayor Trinkle inquired about the proposed number of spectator seats; whereupon, Mr. Skelton remarked enough seating to accommodate 1,000 spectators. Council Member Bestpitch questioned if a building could be repurposed for use as an ice rink if a parcel of land was not available. Mr. Skelton indicated that all options would be considered. Council Member Ferris inquired about the closing of the Ice Station on Thirlane Road; whereupon, Rick Kelly explained that the Ice Station was able to cover its expenses, but not the debt service on the mortgage. Council Member Ferris then commented that he was reluctant to commit public funds for a project that might not last. Council Member Lea commented that he has always been an advocate of amateur sports and family sport activities, and suggested that the City Manager review the proposal. After discussion the matter indepth, the Mayor advised that the matter would be referred to the City Manager. REPORTS OF CITY OFFICERS AND COMMENTS OF CITY MANAGER: CITY MANAGER: BRIEFINGS: NONE. • • • • ITEMS RECOMMENDED FOR ACTION: HOMELAND SECURITY - BUDGET: The City Manager submitted a written communication recommending acceptance and appropriation of funds in connection with the Assistance to Firefighters Grant from the Department of Homeland Security, FEMA and the U. S. Fire Administration to purchase training equipment for use by the Roanoke Fire -EMS Department. (For full text, see communication on file in the City Clerk's Office.) Vice -Mayor Trinkle offered the following resolution: ( #39321 - 030512) A RESOLUTION accepting the FY 2011 Assistance to Firefighters Grant made to the City of Roanoke Fire -EMS Department by the Department of Homeland Security, FEMA and the U.S. Fire Administration, and authorizing execution of any required documentation on behalf of the City. (For full text of resolution, see Resolution Book No. 75, page 278.) Vice -Mayor Trinkle moved the adoption of Resolution No. 39321 - 030512. The motion was seconded by Council Member Lea and adopted by the following vote: AYES: Council Members Ferris, Lea, Price, Rosen, Trinkle, Bestpitch and Mayor Bowers -7. NAYS: None -0. Vice -Mayor Trinkle offered the following budget ordinance: ( #39322 - 030512) AN ORDINANCE to appropriate funding from the Federal Emergency Management Agency (FEMA) for the Assistance to Firefighters Program, amending and reordaining certain sections of the 2011 -2012 Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. (For full text of ordinance, see Ordinance Book No. 75, page 279.) Vice -Mayor Trinkle moved the adoption of Budget Ordinance No. 39322- 030512. The motion was seconded by Council Member Lea and adopted by the following vote: AYES: Council Members Ferris, Lea, Price, Rosen, Trinkle, Bestpitch, and Mayor Bowers -7. NAYS: None -0. 1 BRIDGES: The City Manager submitted a written communication recommending authorization to acquire real property rights needed for a certain bridge replacement and intersection improvement project at the intersection of Hollins and Old Mountain Roads. (For full text, see communication on file in the City Clerk's Office.) Council Member Rosen offered the following ordinance: ( #39323 - 030512) AN ORDINANCE providing for the acquisition of real property rights needed by the City in connection with a certain bridge replacement and intersection improvement project; authorizing City staff to acquire such property rights by negotiation; authorizing the City Manager to execute appropriate acquisition documents; and dispensing with the second reading by title of this Ordinance. (For full text of ordinance, see Ordinance Book No. 75, page 280.) Council Member Rosen moved the adoption of Ordinance No. 39323 - 030512. The motion was seconded by Vice -Mayor Trinkle and adopted by the following vote: AYES: Council Members Ferris, Lea, Price, Rosen, Trinkle, Bestpitch, and Mayor Bowers -7. NAYS: None -0. MUNICIPAL BUILDING: The City Manager submitted a written communication recommending authorization to execute a Certified Installer Agreement between the City of Roanoke and LiveRoof regarding the "live" green roof project at the Municipal Building. (For full text, see communication on file in the City Clerk's Office.) Council Member Bestpitch offered the following resolution: ( #39324 - 030512) A RESOLUTION authorizing execution of an agreement for the installation of a live green roof at the main entrance of the Municipal Building upon certain terms and conditions. (For full text of resolution, see Resolution Book No. 75, page 281.) Council Member Bestpitch moved the adoption of Resolution No. 39324 - 030512. The motion was seconded by Council Members Lea, Price, Rosen, and Vice -Mayor Trinkle. 1 590 The City Manager explained that the green roof would be a system of trays with green plants, which would extend the life of the roof, improve energy efficiency and improve water quality. There being no further comments and /or discussions, Resolution No. 39324- 030512 was adopted by the following vote: AYES: Council Members Ferris, Lea, Price, Rosen, Trinkle, Bestpitch and Mayor Bowers -7. NAYS: None -0. COMMENTS BY CITY MANAGER: The City Manager offered the following comments: o A Closed Meeting had been held to discuss an unsolicited offer to purchase the property at 802 Wiley Drive, S. W. He announced that if anyone wishing to make an offer on the property should submit a proposal by Friday, March 30. o Recognized Members of the United Way team for their efforts. DIRECTOR OF FINANCE: FINANCIAL REPORTS: The Director of Finance submitted the Financial Reports of the City of Roanoke for the month of January 2012; and Roanoke City Public Schools for the month of December 2011, respectively. (For full text, see Financial Reports on file in the City Clerk's Office.) Council Member Bestpitch commented that he thought there was going to be an improvement in Public Safety Overtime (page 11). Ms. Shawver replied that while the percentage of variance seemed significant, the dollar amount was not as it pertain to the City's budget, adding that Public Safety Overtime was not one of the areas of the City budget for which she had a lot of concern. Council Member Bestpitch also said that when it came to the scheduling of staff, it would seem there should be more control of the number of positions needed, getting the positions filled, keeping people in those positions and reducing the amount of overtime that needed to be paid. Mr. Stovall explained that recently there had been a decline in the need for overtime in Public Safety, and the need for overtime had risen previously due to vacancies which were being filled with recent Fire and Police Academy graduates. 591 Mayor Bowers questioned if staff was working to help develop retail expansion; whereupon, the City Manager affirmed that staff was working to attract businesses; and he pointed out that an inventory of vacant and under - utilized properties was actively being marketed. In addition, there was a staff member dedicated to retail recruitment and to helping develop retail strategies for existing businesses. There being no other questions and /or comments from the Members of Council, the Mayor asked that the Financial Reports would be received and filed. REPORTS OF COMMITTEES: NONE. UNFINISHED BUSINESS: NONE. INTRODUCTION AND CONSIDERATION OF ORDINANCE AND RESOLUTIONS: NONE MOTIONS AND MISCELLANEOUS BUSINESS: INQUIRIES AND /OR COMMENTS BY THE MAYOR AND MEMBERS OF CITY COUNCIL: Council Member Price announced that the Tuskegee University Golden Voices Choir would be performing at High Street Baptist Church, 2302 Florida Avenue, N. W. on March 9 at 7:00 p.m. She also recognized the efforts of the Roanoke City School teachers and support staff in connection with "Read Across America Day" that had been held throughout the elementary schools on Friday, March 2, 2012. VACANCIES ON AUTHORITIES, BOARDS, COMMISSIONS AND COMMITTEES APPOINTED BY COUNCIL: OATHS OF OFFICE -PARKS AND RECREATION ADVISORY BOARD: The Mayor called attention to a vacancy on the Parks and Recreation Advisory Board created by William West for a term of office ending March 31, 2013; whereupon, he opened the floor for nominations. Council Member Rosen placed in nomination the names of Sonya Echols. There being no further nominations, Ms. Echols was appointed as a member of the Parks and Recreation Advisory Board to fill the unexpired term of office of William West ending March 31, 2013, by the following vote: FOR MS. ECHOLS: Council Members Ferris, Lea, Price, Rosen, Trinkle, Bestpitch and Mayor Bowers -7. 592 OATHS OF OFFICE -FAIR HOUSING BOARD: The Mayor called attention to the expiration of the three -year term of office of Diron Wirt as a member of the Fair Housing Board ending March 31, 2012; whereupon, he opened the floor for nominations. Council Member Lea placed in nomination the name of Deirdra Williams. There being no further nominations, Ms. Williams was appointed to replace Diron Wirt as a member of the Fair Housing Board for a three -year term of office ending March 31, 2015, by the following vote: FOR MS. WILLIAMS: Council Members Ferris, Lea, Price, Rosen, Trinkle, Bestpitch and Mayor Bowers -7. Vice -Mayor Trinkle moved that the City residency requirements for Ssunny Shah to serve as a member of the Parks and Recreation Advisory Board; Joseph Wood to serve as a member of the Towing Advisory Board; and Justina Megginson as a member of the Local Board of Building Code Appeals be waived in this instance, which appointments were made at the February 6, 2012 Council meeting. The motion was seconded by Council Member Rosen and adopted by the following vote: AYES: Council Members Ferris, Lea, Price, Rosen, Trinkle, Bestpitch and Mayor Bowers -7. NAYS: None -0. COUNCIL: With respect to the Closed Meeting just concluded Council Member Price moved that each Member of City Council certify to the best of his or her knowledge that: (1) only public business matters lawfully exempted from open meeting requirements under the Virginia Freedom of Information Act; and (2) only such public business matters as were identified in any motion by which any Closed Meeting was convened were heard, discussed or considered by City Council. The motion was seconded by Vice -Mayor Trinkle and adopted by the following vote: AYES: Council Members Ferris, Lea, Price, Rosen, Trinkle, Bestpitch and Mayor Bowers -7. NAYS: None -0. 1 593 There being no further business, the Mayor declared the Council meeting adjourned at 4:26 p.m. APPROVED ATTEST: �hg L'v� b b-f') Stephanie M. Moon, MMC ` David A. Bowers City Clerk Mayor 1 1 594 ROANOKE CITY COUNCIL — REGULAR SESSION March 19, 2012 2:00 p.m. The Council of the City of Roanoke met in regular session on Monday, March 19, 2012, at 2:00 p.m., in the Council Chamber, Room 450, fourth floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., City of Roanoke, with Mayor David A. Bowers presiding, pursuant to Chapter 2, Administration, Article II, City Council, Section 2 -15, Rules of Procedure, Rule 1, Regular Meetings, Code of the City of Roanoke (1979), as amended, and pursuant to Resolution No. 39150 - 070511 adopted by the Council on Tuesday, July 5, 2011 and Resolution No. 39291- 010312 adopted on Tuesday, January 3, 2012. PRESENT: Council Members Sherman P. Lea, Anita J. Price, Court G. Rosen David B. Trinkle, Raphael E. Ferris, and Mayor David A. Bowers -6. ABSENT: Council Member Bestpitch -1. The Mayor declared the existence of a quorum. OFFICERS PRESENT: Christopher P. Morrill, City Manager; Timothy R. Spencer, Acting City Attorney; Ann H. Shawver, Director of Finance; and Stephanie M. Moon, City Clerk. The Invocation was delivered by The Reverend Josh J. Coldren, Pastor, Crossroads Church. The Pledge of Allegiance to the Flag of the United States of America was led by Mayor Bowers. PRESENTATIONS AND ACKNOWLEDGMENTS: PROCLAMATION - AMERICAN RED CROSS: The Mayor declared the month of March 2012 as American Red Cross Month, and presented a ceremonial copy of the proclamation to Amy Whittaker, Regional Director, Public Affairs; and Tom Johnson, Chairman, Roanoke Valley Chapter, American Red Cross. (See ceremonial copy of proclamation on file in the City Clerk's Office.) HEARING OF CITIZENS UPON PUBLIC MATTERS: The Mayor advised that City Council sets this time as a priority for citizens to be heard. All matters would be referred to the City Manager for response, recommendation or report to Council, as he may deem appropriate. 595 Larry T. Black appeared before the Council to request that a Commission of five to seven members be created for the purpose of establishing the old Fire Station No. 1 as the Roanoke Firefighter's Museum. (See copy of written remarks on file in the City Clerk's Office.) Copy of remarks was referred to the City Manager for appropriate response. Fred L. Donaher appeared before the Council to request that no cuts be made to the Valley Metro bus service; and provided the City Clerk with a copy of a petition to retain the current level of local bus service. (See copy of written remarks and petition on file in the City Clerk's Office.). Copy of remarks and petition was referred to the City Manager, General Manager of Valley Metro, and GRTC Board of Directors. Robert Gravely appeared before the Council to emphasize the rights of all individuals in the City of Roanoke. CONSENT AGENDA: The Mayor advised that all matters listed under the Consent Agenda were considered to be routine by the Members of Council and would be enacted by one motion in the form, or forms, listed on the Consent Agenda, and if discussion was desired, the item would be removed from the Consent Agenda and considered separately. Item C -1 was removed from the Consent Agenda and considered separately. ARCHITECTURAL REVIEW BOARD: 2011 Annual Report of the Architectural Review Board. RECOMMENDED ACTION: Receive and file. OATHS OF OFFICE -PARKS AND RECREATION ADVISORY BOARD: Report of qualification of Troy Rech as a member of the Parks and Recreation Advisory Board for a term of three -years ending March 31, 2015, was before the Council. (See Oath or Affirmation of Office on file in the City Clerk's Office.) J 596 Council_ Member Lea moved that the report of qualification be received and filed. The motion was seconded by Council Member Rosen and adopted by the following vote: AYES: Council Members Lea, Price, Rosen, Trinkle, Ferris, and Mayor Bowers -6. NAYS: None -0. (Council Member Bestpitch was absent.) REGULAR AGENDA: ANNUAL REPORTS - ARCHITECTURAL REVIEW BOARD: Annual report of the Architectural Review Board for 2011, was before the Council. (See Annual Report on file in the City Clerk's Office.) Derrick Cundiff, Chair, Architectural Review Board (ARB), emphasized that great efforts had been made to streamline the review process for Certificates of Appropriateness. He commented that the average meeting time had decreased from two and a half hours to only 39 minutes. He concluded that the goal of the ARB was to continue in its role to facilitate this investment and ensure that Roanoke's historic downtown and neighborhoods are appropriately protected and preserved. There being no questions from the Council, the annual report of the Architectural Review Board was received and filed PUBLIC HEARINGS: NONE. PETITIONS AND COMMUNICATIONS: NONE. REPORTS OF OFFICERS: CITY MANAGER: BRIEFINGS: NONE. ITEMS RECOMMENDED FOR ACTION: GRANTS- BUDGET -DUI: The City Manager submitted a written communication recommending acceptance and appropriation of funds in connection with a DUI Grant from the Virginia Department of Motor Vehicles (DMV) for Fiscal Year 2012. (For full text, see communication on file in the City Clerk's Office.) 597 Council Member Price offered the following resolution: ( #39325 - 031912) A RESOLUTION. accepting the Blue Ridge Regional DUI Taskforce Grant to the City from the Commonwealth of Virginia's Department of Motor Vehicles, and authorizing execution of any required documentation on behalf of the City. (For full text of resolution, see Resolution Book No. 75, page 282.) Council Member Price moved the adoption of Resolution No. 39325 - 031912. The motion was seconded by Council Member Rosen adopted by the following vote: AYES: Council Members Lea, Price, Rosen, Trinkle, Ferris, and Mayor Bowers -6. NAYS: None -0. (Council Member Bestpitch was absent.) Council Member Price offered the following budget ordinance: ( #39326- 031912) AN ORDINANCE to appropriate funding from the U.S. Department of Transportation through the Commonwealth of Virginia Department of Motor Vehicles for a regional Driving Under the Influence (DUI) safety grant, amending and reordaining certain sections of the 2011 -2012 Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. (For full text of ordinance, see Ordinance Book No. 75, page 283.) Council Member Price moved the adoption of Budget Ordinance No. 39326- 031912. The motion was seconded by Council Member Rosen and adopted by the following vote: AYES: Council Members Lea, Price, Rosen, Trinkle, Ferris, and Mayor Bowers -6. NAYS: None -0. (Council Member Bestpitch was absent.) BUDGET -STATE HIGHWAYS: The City Manager submitted a written communication recommending acceptance and appropriation of funds in connection with a Highway Safety Grant from the Virginia Department of Motor Vehicles (DMV) for Fiscal Year 2012. (For full text, see communication on file in the City Clerk's Office.) • Council Member Price offered the following resolution: ( #39327 - 031912) A RESOLUTION accepting the Virginia Department of Motor Vehicles Highway Safety Grant to the City from the Commonwealth of Virginia's Department of Motor Vehicles, and authorizing execution of any required documentation on behalf of the City. (For full text of resolution, see Resolution Book No. 75, page 283.) Council Member Price moved the adoption of Resolution No. 39327 - 031912. The motion was seconded by Council Members Lea and Rosen adopted by the following vote: AYES: Council Members Lea, Price, Rosen, Trinkle, Ferris, and Mayor Bowers -6. NAYS: None -0. (Council Member Bestpitch was absent.) Council Member Price offered the following budget ordinance: ( #39328 - 031912) AN ORDINANCE to appropriate funding from the U.S. Department of Transportation through the Commonwealth of Virginia Department of Motor Vehicles for a regional Crash Team safety grant, amending and reordaining certain sections of the 2011 -2012 Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. (For full text of ordinance, see Ordinance Book No. 75, page 284.) Council Member Price moved the adoption of Budget Ordinance No. 39328- 031912. The motion was seconded by Council Members Lea and Rosen and adopted by the following vote: AYES: Council Members Lea, Price, Rosen, Trinkle, Ferris, and Mayor Bowers -6. NAYS: None -0. (Council Member Bestpitch was absent.) 1 599 GRANTS- BUDGET: The City Manager submitted a written communication recommending acceptance and appropriation of funds in connection with a United States Marshals Service (USMS) Grant for Fiscal Year 2012. (For full text, see communication on file in the City Clerk's Office.) Council Member Lea offered the following resolution: ( #39329 - 031912) A RESOLUTION authorizing acceptance of the United States Marshals Service Grant awarded to the Roanoke City Police Department by of the United States Marshals Service for program costs for the implementation of the summer program, and authorizing execution of any and all necessary documents to accept the funds. (For full text of resolution, see Resolution Book No. 75, page 285.) Council Member Lea moved the adoption of Resolution No. 39329 - 031912. The motion was seconded by Council Member Ferris adopted by the following vote: AYES: Council Members Lea, Price, Rosen, Trinkle, Ferris, and Mayor Bowers -6. NAYS: None -0. (Council Member Bestpitch was absent.) Council Member Lea offered the following budget ordinance: ( #39330 - 031912) AN ORDINANCE to appropriate funding from the United States Marshals Service for the U.S. Marshals District Fugitive Task Force, amending and reordaining certain sections of the 2011 -2012 Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. (For full text of ordinance, see Ordinance Book No. 75, page 286.) Council Member Lea moved the adoption of Budget Ordinance No. 39330- 031912. The motion was seconded by Council Member Ferris and adopted by the following vote: AYES: Council Members Lea, Price, Rosen, Trinkle, Ferris, and Mayor Bowers -6. NAYS: None -0. (Council Member Bestpitch was absent.) CABLE TELEVISION: The City Manager submitted a written communication recommending execution of Amendment No. 2 to the Roanoke Valley Regional Cable Television Committee Agreement with the City of Roanoke, County of Roanoke and the Town of Vinton. (For full text, see communication on file in the City Clerk's Office.) Vice -Mayor Trinkle offered the following ordinance: ( #39331 - 031912) AN ORDINANCE approving and authorizing execution of Amendment No. 2 to the Roanoke Valley Regional Cable Television Committee Agreement among the City of Roanoke, the County of Roanoke, and the Town of Vinton; and dispensing with the second reading by title of this Ordinance. (For full text of ordinance, see Ordinance Book No. 75, page 287.) Vice -Mayor Trinkle moved the adoption of Ordinance No. 39331 - 031912. The motion was seconded by Council Member Rosen and adopted by the following vote: AYES: Council Members Lea, Price, Rosen, Trinkle, Ferris, and Mayor Bowers -6. NAYS: None -0. (Council Member Bestpitch was absent.) EMERGENCY SERVICES: The City Manager submitted a written communication recommending adoption of the 2012 Edition of the Emergency Operations Plan for the City of Roanoke. (For full text, see communication on file in the City Clerk's Office.) Vice -Mayor Trinkle offered the following resolution: ( #39332 - 031912) A RESOLUTION readopting an Emergency Operations Plan for the City of Roanoke. (For full text of resolution, see Resolution Book No. 75, page 288.) Vice -Mayor Trinkle moved the adoption of Resolution No. 39332 - 031912. The motion was seconded by Council Member Rosen. 1 601 Mike Guzo, Emergency Services Coordinator, appeared before the Council and gave an overview of the 2012 Emergency Operations Plan and highlighted the following information regarding the 2012 Plan: The "Commonwealth of Virginia Emergency Services and Disaster Laws of 2000" (Code of Virginia, Section 44 -46.13 to 44- 146.29:2) requires the City to: • Develop and maintain current Emergency Operations Plans (EOP); • Formally adopt the plan by the governing body; • Establish and maintain alert and warning plan for dissemination of adequate and timely warning to the public in the event of an emergency or threatened disaster; • Include guidance for operation of alert and warning system to include sirens, the Emergency Alert System (EAS), or combination thereof. Organization of the City EOP Basic Plan Concept of Operations, EOC Organization, Roles and Responsibilities, Line of Succession, and Definitions, etc. Emergency Support Function Annexes Groups capabilities and resources into functions that are most likely needed during an incident (e.g., Transportation, Firefighting, Mass Care, etc.) Support Annexes Describes common proceses and specific administrative requirements (e.g., Public Affairs, Damage Assessment, etc.) Incident Specific Annexes Outlines procedures, roles and responsibilities for specific contingencies (e.g., Terrorism, Earthquake, etc.) Emergency Support Functions • ESF 1 Transportation • ESF 2 Communications • ESF 3 Public Works • ESF 4 Firefighting • ESF 5 Emergency Management Ali • ESF 6 Mass Care, Housing and Human Services • ESF 7 Logistics Management and Resource Support • ESF 8 Public Health and Medical Services • ESF 9 Search and Rescue • ESF 10 Oil and Hazardous Materials Response • ESF 11 Agriculture and Natural Resources • ESF 12 Energy • ESF 13 Pubilc Safety and Security • ESF 14 Long Term Community Recovery • ESF 15 External Affairs • ESF 16 Military Support • ESF 17 Donations and Volunteer Management Annexes to the City EOP Incident Specific Hazard 1. Airport Incident 2. Catastrophic 3. Dam Safety 4. Earthquake 5. Flooding 6. Hazardous Materials 7. Severe Weather 8. Terrorism Support 1. Animal Care and Control 2. Damage Assessment 3. Debris Management 4. Evacuation 5. Financial Management 6. Information Technology 7. Logistics Management 8. Public Affairs 9. Warning 10. Worker Safety and Health Supporting programs and plans referenced in EOP • Valley Pre - Disaster Mitigation Plan • Roanoke Valley Hazardous Materials Plan • Roanoke Debris Management Plan • Community Animal Response Team (CART) Plan • Family Assistance Center Plan • Mass Casualty and Mass Fatality Plan • Levee Evacuation Plan • Emergency Shelter Plan • Special Needs /Disaster Needs Registry • Emergency Management Advisory Group (For full text, see copy of presentation and 2012 Emergency Operations Plan on file in the City Clerk's Office.) 1 1 1 603 In response to a question posed by the Mayor as to whether the Emergency Support Functions, as listed above, were prioritized, David Hoback, Fire Chief, responded that they were not. There being no additional comments, Resolution No. 39332 - 031912 was adopted by the following vote: AYES: Council Members Lea, Price, Rosen, Trinkle, Ferris, and Mayor Bowers -6. NAYS: None -0. (Council Member Bestpitch was absent.) COMMENTS BY CITY MANAGER: • Thanked staff for their work on the successful St. Patrick's Day celebration. • Announced that another Citizen's Green Academy had started March 1 and graduation would be March 29. • Called attention to the Financial Fitness Fair to be held on Saturday, March 24 from 11:00 a.m. to 5:00 p.m., at the Roanoke Civic Center. • Pointed out that Clean Valley Day would be held on Saturday, March 31 at 8:30 a.m., with the kick off to take place at Vic Thomas Park. DIRECTOR OF FINANCE: TAXES: The Director of Finance submitted a written communication recommending adoption of the 2012 Tax Year Personal Property Tax Relief Percentage. (For full text, see communication on file in the City Clerk's Office.) Vice -Mayor Trinkle offered the following resolution: ( #39333 - 031912) A RESOLUTION setting the allocation percentage for personal property tax relief in the City of Roanoke for the 2012 tax year. (For full text of resolution, see Resolution Book No. 75, page 289.) 99 Vice -Mayor Trinkle moved the adoption of Resolution No. 39333 - 031912. The motion was seconded by Council Member Rosen adopted by the following vote: AYES: Council Members Lea, Price, Rosen, Trinkle, Ferris, and Mayor Bowers -6. NAYS: None -0. (Council Member Bestpitch was absent.) REPORTS OF COMMITTEES: SCHOOLS - BUDGET: The Roanoke City School Board submitted a written report requesting appropriation of funds for various educational programs; and the Director of Finance submitted a written report recommending that Council concur in the request. (For full text, see reports on file in the City Clerk's Office.) Council Member Price offered the following budget ordinance: ( #39334 - 031912) AN ORDINANCE to appropriate funding from the federal and state government grants for various educational programs, amending and reordaining certain sections of the 2011 -2012 School Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. (For full text of ordinance, see Ordinance Book No. 75, page 290.) Council Member Price moved the adoption of Budget Ordinance No. 39334- 031912. The motion was seconded by Vice -Mayor Trinkle and Council Member Rosen and adopted by the following vote: AYES: Council Members Lea, Price, Rosen, Trinkle, Ferris, and Mayor Bowers -6. NAYS: None -0. (Council Member Bestpitch was absent.) 1 �-1rJ , UNFINISHED BUSINESS: WAR MEMORIAL COMMITTEE: Having tabled the matter with regard to a resolution abolishing the War Memorial Committee at its regular session held on Monday, August 18, 2008, Council Member Lea offered the following resolution: ( #39335 - 031912) A RESOLUTION repealing Resolution No. 26234- 092782, adopted September 27, 1982, and abolishing the War Memorial Committee. (For full text of resolution, see Resolution Book No. 75, page 291.) Council Member Lea moved the adoption of Resolution No. 39335 - 031912. The motion was seconded by Council Member Ferris adopted by the following vote: AYES: Council Members Lea, Price, Rosen, Trinkle, Ferris, and Mayor Bowers -6. NAYS: None -0. (Council Member Bestpitch was absent.) INTRODUCTION AND CONSIDERATION OF ORDINANCES AND RESOLUTIONS: NONE. MOTIONS AND MISCELLANEOUS BUSINESS: INQUIRIES AND /OR COMMENTS BY THE MAYOR AND MEMBERS OF CITY COUNCIL: Council Member Lea questioned why there were no signs directing pedestrians and motorist to the Martin Luther King statue. Mr. Stovall responded that the City's current policy was to tie all vehicular signage to the signs on route 581. He continued that the Virginia Department of Transportation (VDOT) maintained strict regulations regarding the placement of signs. Mr. Stovall further responded that signs directing pedestrians to the Martin Luther King Statue and Martin Luther King Bridge were in place. He then clarified that the City's policy on vehicular traffic signage had been instituted as a means of being fair and consistent. Council Member Lea asked if the issue was a matter that might require the assistance of Delegate Ware or one of the other delegates. Mr. Stovall explained that the matter was controlled by VDOT regulations and he indicated that staff would review the VDOT regulations and report back to Council within 30 days. At 2:59 p.m., the Mayor declared the Council meeting in recess until 7:00 p.m. At 7:00 p.m., the Council meeting reconvened in the Council Chamber, Room 450, fourth floor, Noel C. Taylor Municipal Building, with Mayor David A. Bowers presiding. PRESENT: Council Members Sherman P. Lea, Anita J. Price, Court G. Rosen David B. Trinkle, William D. Bestpitch, Raphael E. Ferris, and Mayor David A. Bowers -7. ABSENT: None -0. The Mayor declared the existence of a quorum. OFFICERS PRESENT: R. Brian Townsend, Assistant City Manager for Community Development; Timothy R. Spencer, Acting City Attorney; Ann H. Shawver, Director of Finance; and Stephanie M. Moon, City Clerk. The Invocation was delivered by Mayor David A. Bowers. The Pledge of Allegiance to the Flag of the United States of America was led by the Boy Scout Troop 642 of Faith Christian Church. PRESENTATIONS AND ACKNOWLEDGMENTS: ACTS OF ACKNOWLEDGMENT- SCHOOLS: The Mayor recognized the Westside Elementary Step Team coordinated by Jeff May. PUBLIC HEARINGS: ZONING: Pursuant to Resolution No. 25523 adopted by the Council on Monday, April 6, 1981, the City Clerk having advertised a public hearing for Monday, March 19, 2012, at 7:00 p.m., or as soon thereafter as the matter may be heard, on the request of David O. Williamson, on behalf of RYT, LLC, to repeal all proffered conditions set forth in the First Amended Petition, filed August 17, 1994, and accepted by City Council by the adoption of Ordinance No. 32212 - 102494, as they pertain to the parcel of land at 752 Orange Ave., N. E., Official Tax No. 3042002; and the repeal of the proffers will result in a CG, Commercial General District, with no conditions, the matter was before the body. Legal advertisement of the public hearing was published in The Roanoke Times on Friday, March 2 and Friday, March 9, 2012. (See publisher's affidavit on file in the City Clerk's Office.) 607 The City Planning Commission submitted a written report recommending approval of the rezoning request to remove all the proffered conditions on the property to be consistent with Vision 2001 -2020 and the Hollins/Wildwood Area Plan, reporting that the existing proffered conditions unreasonably limit the use of the property given its location and context; and removing the proffers would enable the property to be reused and redeveloped. (For full text, see report on file in the City Clerk's Office.) Council Member Bestpitch offered the following ordinance: ( #39336- 031912) AN ORDINANCE to amend §36.2 -100, Code of the City of Roanoke (1979), as amended, and the Official Zoning Map, City of Roanoke, Virginia, dated December 5, 2005, as amended, by repealing all Proffered Conditions set forth in the First Amended Petition, filed August 17, 1994, and accepted by City Council by the adoption of Ordinance No. 32212- 102494, as they pertain to the parcel of land at 752 Orange Ave., N. E., and dispensing with the second reading by title of this ordinance. (For full text of ordinance, see Ordinance Book No. 75, page 292.) Council Member Bestpitch moved the adoption of Ordinance No. 39336- 031912. The motion was seconded by Vice -Mayor Trinkle. The Mayor inquired if there were persons present who wished to speak on the matter. There being none, he declared the public hearing closed. David O. Williamson, Esquire, appeared before the Council in support of the petitioner. There being no questions and /or comments by the Council Members, Ordinance No. 39336- 031912 was adopted by the following vote: AYES: Council Members Lea, Price, Rosen, Trinkle, Bestpitch, Ferris, and Mayor Bowers -7. NAYS: None -0. • 1 • PURCHASE /SALE OF PROPERTY - SCHOOLS: Pursuant to instructions by the Council, the City Clerk having advertised a public hearing for Monday March 19, 2012 at 7:00 p.m., or as soon thereafter as the matter may be heard, on the proposal to enter into a contract conveying approximately a 5.310 acre portion of the City -owned parcel located at 4412 Huff Lane., N. W. (a portion of Tax Map Number 2370101), which is the site of the former Huff Lane Elementary School, to NDRA II, LLC, in order for NDRA II, LLC, to construct commercial buildings on the site, the matter was before the body. Legal advertisement of the public hearing was published in The Roanoke Times on Friday, March 9, 2012. (See publisher's affidavit on file in the City Clerk's Office.) The Assistant City Manager for Community Development submitted a written report, on behalf of the City Manager, recommending authorization to execute a contract for the sale of the property, subject to approval as to form by the City Attorney. (For full text, see report on file in the City Clerk's Office.) Council Member Rosen offered the following ordinance: ( #39337 - 031912) AN ORDINANCE authorizing the proper City officials to execute a contract to sell to NDRA II, LLC, certain City owned property located at 4412 Huff Lane, N. W., Roanoke, Virginia, and identified as an approximate 5.310 acre portion of Tax Map No. 2370101, upon certain terms and conditions; authorizing the City Manager to execute such further documents and take such further actions as may be necessary to accomplish the above matters; and dispensing with the second reading by title of this Ordinance. (For full text of ordinance, see Ordinance Book No. 75, page 294.) Council Member Rosen moved the adoption of Ordinance No. 39337 - 031912. The motion was seconded by Council Member Price. The Mayor inquired if there were persons present who wished to speak on the matter. There being none, he declared the public hearing closed. .1• There being no questions and /or comments by the Council Members, Ordinance No. 39337 - 031912 was adopted by the following vote: AYES: Council Members Lea, Price, Rosen, Trinkle, Bestpitch, Ferris, and Mayor Bowers -7. NAYS: None -0. HEARING OF CITIZENS UPON PUBLIC MATTERS: The Mayor advised that City Council sets this time as a priority for citizens to be heard. All matters would be referred to the City Manager for response, recommendation or report to Council, as he may deem appropriate. BUSES: John Kazos, Sr., Jhonny Williams, David Shelton, Debra Richardson, Cheryl Daniels; Wayne Bernard, James O'Connor, Stephen Painter, Clifford Headrick, Roger Bryce and Earl Trout appeared before the Council to express concern with regard to, potential budget cuts and decrease in bus service provided by Valley Metro. Based upon comments from Citizens, Mr. Stovall stated that there were no plans to reduce bus service or staff with Valley Metro. He reminded the Council that the subsidy to Valley Metro had been increased by 40 percent, but the subsidy was not sustainable over a long period of time. He continued that there had been a three percent increase in base pay for Valley Metro employees during the 2008 -2009, 2009- 2010, and 2010 -2011 fiscal years. Mr. Stovall then explained that expansion of the bus service in FY2010 had created a net operating loss and further challenges existed because of rising fuel and health care costs. He pointed out that the City's subsidy increase to Valley Metro service was an indicator of their commitment to the bus service. In response to citizens' comments for increase in service, he pointed out that an increase of service by three hours per day would cost an additional $1.1 million and service on Sundays would cost $1.2 million. Council Member Bestpitch interjected that 40 percent of funding for Valley Metro comes from the City and the remaining portion is provided by State and Federal funds. He suggested that concerns about an increase in funds should be directed to the State and Federal level. Council Member Ferris also noted that 72 percent of the funding for the bus service comes from City, State and Federal funding and 28 percent of the funding comes from the fares that are collected. There being no additional remarks by the Members of Council, the citizens' comments were referred to the City Manager and the General Manager of Valley Metro. LA$ SCHOOLS: Council Member Price acknowledged the accomplishments of the Westside Elementary School Step team and reemphasized that membership on the team was contingent upon remaining on the A/B Honor Roll; and that practice and dedication were great attributes to have. In closing, she commented that there is a definite correlation between step and academics. There being no further business, Mayor Bowers declared the Council meeting adjourned at 8:14 p.m. APPROVED ATTEST: Stephanie M. Moon, MMC City Clerk 'q>QGWWAA� David A. Bowers Mayor i7 611 ROANOKE CITY COUNCIL - REGULAR SESSION April 2, 2012 9:00 a.m. The Council of the City of Roanoke met in regular session on Monday, April 2, 2012, at 9:00 a.m., in the Council Chamber, Room 450, fourth floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., City of Roanoke, with Mayor David A. Bowers presiding, pursuant to Chapter 2, Administration, Article II, City Council, Section 2 -15, Rules of Procedure, Rule 1, Regular Meetings, Code of the City of Roanoke (1979), as amended, pursuant to Resolution No. 39150- 070511 adopted by the Council on Tuesday, July 5, 2011 and Resolution No. 39291- 010312 adopted by the Council on Tuesday, January 3, 2012. PRESENT: Anita J. Price, Court G. Rosen (arrived late), David B. Trinkle, William D. Bestpitch, Raphael E. Ferns, Sherman P. Lea and Mayor David A. Bowers -7. ABSENT: NONE -0. The Mayor declared the existence of a quorum. OFFICERS PRESENT: Christopher P. Morrill, City Manager; Timothy R. Spencer, Acting City Attorney; Ann H. Shawver, Director of Finance; and Stephanie M. Moon, City Clerk. Mayor Bowers advised of the passing of Colonel Robert Craig, a veteran and longtime citizen of Roanoke, and requested that the Acting City Attorney prepare the appropriate measure in memory of Colonel Craig for adoption by the Council. At this point, Council Member Rosen entered the meeting (9:03 a.m.). The Mayor recognized Council Member Bestpitch on being named the Exalted Ruler of the Elks Club No. 109. He also announced that in honor of Autism Awareness Day, a special ceremony would be held at 6:30 p.m., at the intersection of Williamson Road and Wells Avenue, N. E., whereby the fountain water would become "blue" in order to call special attention to the autism spectrum disorder. 612 COUNCIL: A communication from Mayor Bowers requesting that Council ^. convene in a Closed Meeting to discuss vacancies on certain authorities, boards, commissions and committees appointed by Council, pursuant to Section 2.2- 3711(A)(1), �+ Code of Virginia (1950), as amended, was before the body. (See communication on file in the City Clerk's Office.) Council Member Ferris moved that Council concur in the request of the Mayor to convene in Closed Meeting as above described. The motion was seconded by Vice - Mayor Trinkle and adopted by the following vote: AYES: Council Members Price, Rosen, Trinkle, Bestpitch, Ferris, Lea and Mayor Bowers -7. NAYS: None -0. COUNCIL: A communication from Council Member Price, Chairman, Roanoke City Council Personnel Committee requesting that Council convene in a Closed Meeting to discuss a personnel matter, being the vacant City Attorney's position, pursuant to Section 2.2 -3711 (A)(1), Code of Virginia (1950), as amended. Inasmuch as the abovestated personnel matter was incorrect, Council Member Price requested that the personnel matter be changed; whereupon, the Acting City Attorney was instructed to provide the Council with the proper language for the personnel matter. The Acting City Attorney stated that he would provide the Council with the information as soon as possible. (See page 617) COUNCIL: A communication from the City Manager requesting that Council convene in a Closed Meeting to discuss the disposition of publicly -owned property containing approximately 2.8 acres located at 802 Wiley Drive, S. W., where discussion in a open meeting would adversely affect the bargaining position or negotiating strategy of the public body, pursuant to Section 2.2 -3711 (A)(3), Code of Virginia (1950), as amended, was before the body. (See communication on file in the City Clerk's Office.) Vice -Mayor Trinkle and Council Member Rosen moved that Council concur in the request of the City Manager to convene in Closed Meeting as above described. The motion was seconded by Council Member Ferris and adopted by the following vote: AYES: Council Members Price, Rosen, Trinkle, Bestpitch, Ferris, Lea and Mayor Bowers -7. NAYS: None -0. .. 613 f ITEMS FOR DISCUSSION AT THE JOINT MEETING OF COUNCIL AND THE ROANOKE CITY SCHOOL BOARD TO BE HELD ON MAY 7, 2012, at 9:00 A.M., IN ►. THE COUNCIL CHAMBER, ROOM 450, NOEL C. TAYLOR MUNICIPAL BUILDING. The Mayor requested that all agenda items to be submitted to the City Clerk by April 16. ITEMS LISTED ON THE 2:00 P.M. COUNCIL DOCKET REQUIRING DISCUSSION /CLARIFICATION AND ADDITIONS /DELETIONS TO THE 2:00 P.M. AGENDA. NONE. TOPICS FOR DISCUSSION BY THE MAYOR AND MEMBERS OF COUNCIL: The Mayor asked the City Manager for a report regarding the broadband capacity and "Cloud" computing issues surrounding the City; whereupon, Mr. Morrill advised that the City was working with the Roanoke Regional Partnership, Roanoke County, City of Salem and Town of Vinton on the broadband capacity issue and would provide an update at a future Council meeting. He added that the City has several strategically placed applications on the "Cloud" and would be happy to provide Council with an update at a future meeting. Without objection, the Mayor advised that the two matters would be referred to the City Manager for report back to Council. BRIEFINGS: Legislative Review Rob Catron, Managing Partner, Alcalde & Fay, LLC, and the City's Legislative Aide, briefed the Council on the current legislative programs and highlighted the following information: 614 2012 General Assembly Accomplishments from the City's Legislative Agenda: SB 614 re, uless the stare to make adjustments in the next months distribution of sales tax revenues to a low lity after it is d hoovered mat an error m payment was made. anent law avows me adjustment to be made over a period of six months. The Senate Budget'mtludes $150,000 to the City for to nd ing a portion of the Smartway Connector bus service to Lynchburg. • SB 103 authorizes Boa nuke County to Impose a transient ocm pancy tax at a rate not to exceed seven percent. Under its charteq Roanoke County currently is authorized to Impose a transient occupancy tax at a rate not to exceed flue percent. HIS 842 permits IiIdies to condition Issuance of a local business license or land use authorization on payment of any delinquent taxes, fees, or other charges owed by the applicant to the locality. H 479 imposes comnor penalties for possessing and selling contraband and counterfeit cigarettes, establishes legal Lmrts for possession of tax -paid cigarettes by parties outside the legitimate d lstributlon chain, and establishes a limit on retail sales of to x paid cigarettes. 59 75 allows the DEC t0 prescribe by regulation what constitutes a bona fide nonprofit orga nizati0n for purposes of changing 'acting as" a mortgage broker to "engages in the business" of a mortgage loan originator and other terM1iniI changes. This bill allows Virginia to comply with the u SAFE Act. SB 594 allows counties and cities to acquire land within their boundaries for development of business or industry by voluntary sale, but not by condemnation; current law allows such land acquisition only by towns. This is an important fix to a glaring omission relating to the powers of local government In the Code. Legislation to of lminate the Machinery & Tools Tax and reduce revenue realized from BPOL or otherwise diminish the taxation authority of local governments were defeated. 2012 General Assembly Other Items on the City's Legislative Agenda: No sponsor for the fallowing legislated 1. Tramil in ion Express Commission, P neu matic Weapons, Ty cation of Motor Vehicles over 10,000 on units, Conservation Easements, Carrying Loaded Firearms in Public Areas, Injured Animals, Nuisance Abatement, Outdoor Lighting, Possession of Weapons by Felons, Use of Pneumatic Guns during Commission of a Felony, Penalties for Eluding Police, Enjoining Drug Pa repherna lea Merchants, Domestic V lolenre Offense, Definition of Prostitution, FOIA exemption for economic development Incentives of previously disclosed projects The following legislation was defeated In the House: Regulate Pnen mat Weapons, Create Fee for Domestic V inence and Domestic Related Offenses, Institute Fee for transport ing arrested , Ban Dangerous Weapons In Government Buildings, Stop Predatory Lending Practices, Institute Plastic Bags Fee, Ban Smoking In Certain 0coal Places, Increase Vacant Building Registration Fee, Cry the Legal Advertising Placement Notes: Legislation Impacting gun rights, smoking In public places, changing property rights or raising fees or taxes is going to be viewed skeptically in the House of Delegates. Legislation creating new crimes or enhancing criminal penalties Is referred to Appropriations where there must be a speck, appropriation to Implement the legislation. 'i _,"Eye J 2 615 Passenger Rail Service • Significant progress is being made on bringing passenger rail to Roanoke • The Commonwealth supports extending passenger rail from Lynchburg to Roanoke and is planning to make this a reality • DRPT is working with Norfolk Southern to improve the railroad tracks between Roanoke and Lynchburg to allow for passenger rail • Importantly, the Commonwealth needs a dedicated revenue stream for passenger rail • Beginning on October 1, 2013, Virginia wil l be required to take on most financial responsibilities for A passenger rail lines -2 from Newport News and 2 from Richmond; (Section 209 PRIA ) • Sen. John Watkins put $57M in the Senate Budget for Inner- City Passenger Raul and Operating and Capital Fund that can be used for capital and operating expenses; We will work to ensure that as much of these funds as possible are included in the Budget Conference Report • This year DRPT wil l work toward a dedicated revenue source for passenger all and localities will need to push the General Assembly to adopt this legislation • Revenues to the Commonwealth are increasing which reduces budget pressures • 599 Funding for Public Safety will beat the same level as this current Fiscal Year • Education Funding shows significant increases in the Senate Budget including $56M from Mortgage Settlement; House Budget includes funding for commodity inflation increases • VRS legislation will have a financial impact on localities and school divisions who participate in VRS • Significant funding increase for K -3 class size reductions forthose with free lunch eligibility 4 616 Ideas Going Forward Focus on passen er rail solutions with neighboring localities - more legislators and localities engaged in the effort -Can staff identi laws or rules that are antiquated or stand in the way of the efficient a ministration of government -Legislation impactingg the criminal code must be offset with an appropriation to pax for the new law; please keep that in mind when developing next year s requests -If there are infrastructure improvements that can be partially constructed with State funding let's meet with appropriate State officials to brief them on these projects -The City's legislative item relating to advertising public notices is important, but we need more allies such as strong support from VML (See presentation on file in the City Clerk's Office.) Discussion: Mayor Bowers asked for clarification on the arrestee transportation issue; whereupon, Mr. Calton advised that there was a provision in the legislative agenda that requested legislation to allow localities to recoup the costs of transporting an arrestee to and from court- -the amount would be added up and upon conviction, the judge could issue a fine for the transportation costs as a way to diminish the cost to the taxpayers. He further pointed out that the legislation was defeated and encouraged the Council to seek support from surrounding localities, as well as the Virginia Municipal League and the Virginia Association for Counties. In response to inquiry from Council Member Ferris whether items listed in the legislative package were realistic for the City, Mr. Calton replied that if the Council felt strongly about an item, said item should be included in the package; however, the Council should be aware that there is a political reality and that certain legislation was viewed favorably and some was not. As a follow up to a question asked by Council Member Lea with regard to identification required for voters, Mr. Catron advised that the legislation was amended to allow voters to show any type of document verifying his or her name and address, including a utility bill or employer statement. 617 Following indepth discussion regarding the legislative update, Mr. Catron thanked the City Manager and staff for their assistance. The Acting City Attorney commented that it would be helpful to engage Mr. Catron and City administration earlier in the process to identify the items needed for the legislative package and also involve VML, VACO and Virginia's First Cities to receive greater participation and commonality with fellow urban localities. There being no additional comments, Mayor Bowers thanked Mr. Catron for an informative presentation. At this point, Vice -Mayor Trinkle left the meeting (9:45 a.m.). Previously the City Attorney was instructed to prepare the wording for a personnel matter request for action by the Council; whereupon, the following language was provided, "that Council convene in a Closed Meeting to discuss a personnel matter, relating to a Council Appointed Officer regarding a School Board issue, pursuant to Section 2.2 -3711 (A)(1), Code of Virginia (1950), as amended." Mayor Bowers noted that the above request of Council Member Price was in lieu of a previous communication for a Closed Meeting with regard to the vacant City Attorney position. Council Member Price moved that the Council concur in the request to convene in Closed Meeting as above described. The motion was seconded by Council Member Bestpitch adopted by the following vote: AYES: Council Members Price, Rosen, Bestpitch, Ferris, Lea and Mayor Bowers -6. NAYS: None -0. (Vice -Mayor Trinkle was not present when the vote was recorded.) Fiscal Year 2013 Budget and CIP Update Amelia Merchant, Director of Management and Budget, and the Director of Finance highlighted the following information regarding the FY 2013 Budget Development and Capital Project Planning: • BFO Process Update • Budget Assumptions • The Price of Government -- • Reconciliation • Reserved Allocations Wool Non- Ranked Expenditures Priority Allocations Priority Status Updates Priority Summary Potential Balancing Strategies Revenue Adjustments /Enhancements Revenue Values Capital Project Planning Cash Funding for One -Time Expenses • Next Steps Ms. Merchant remarked that the primary focus would be highlight the price of government as it had been adjusted, reconciled and evaluated; and the information presented captured concerns, scoring and prioritizing of the teams; and the presentation would conclude with capital project planning and next steps. BFO Process Update Where We Are Now — Priority Teams have completed recommendations to Budget Committee — CBET has provided feedback on capital recommendation and operating budget priorities — Budget Committee is engaged in balancing deliberations Next Steps — Council feedback — Budget Committee balancing activities — April 16th — Presentation of Recommended Budget to City Council Budget Assumptions • No tax rate increases • State revenues assume Governor's proposed budget • Compensation increase for city employees •VRS — 5% salary increase with 5% VRS contribution by Sheriffs employees I 619 General Fund Revenues Growth of 0.5% in FY13 11 2111 1 E .... The Director of Finance summarized the previous slide noting that within the general property taxes, the largest producers were real estate and personal property taxes, which would remain relatively flat into next year. Projected Revenue Still Below Peak Years ❑Gwxal Funtl Rwmun To enhance m. p,,.blllty. 2 y mewls taw aM Daycare revenues are extluda e She explained that revenues peaked in 2009 around $257 million, excluding daycare; and again in 2013, revenues sat at $251 million, $6 million from the peak level which was significant. 620 FY13 Revenue Estimates Revised Upward by $826,000 Since February 21&2M2 Q1N12 all a- m,spe p m CWOa L�r1. %�rr ♦:e...!. e., 6", f 7EE ".1 1 7 64 ?5 aA 1 Y_JJJ n��,.Y n Servrte c +pip aa.999 'x.'90 rs:% 1 vn.�vuaa.avegme.a.' 9evem2e __C. 9JJ ,3 1 0. t— ]3"..T] 11-1.1 Ic2 YJ01 Sete! EA_E. g)GWO. irrI r. n9e.,W9 _1�A1 �9piH 9<% % -wen3 Fe0e.a 4emec I2ar. 1 �% nil 192 900 11 S9 to OPnm '.SJee.]A 1A>t]OW 0.e% n Increased Funding to Schools as Local Tax Revenue Estimates are Revised An increase in school fuming of 4 %w s318,3a3 man M2 (adecieEIto FYI3 An Increase of 2% or 8109200 far FY 13 since the 2' 6,12 estimate eJ %�rr ♦:e...!. e., ew!wne,n.F^<+enne n��,.Y vn.�vuaa.avegme.a.' en wum� An increase in school fuming of 4 %w s318,3a3 man M2 (adecieEIto FYI3 An Increase of 2% or 8109200 far FY 13 since the 2' 6,12 estimate eJ 621 City of Roanoke Priorities IeN Econon��. >xav m,rpew `Livabilty Edurat V G.1 InhaslmMre Goaemmern n<s...wn:.,a n:.w .m..wwn mx.uw +. •. w- weexw��x n.mry..exnai _ Marron w.mn...+n muvx.. :.rnmmm. waaxs. Serviras a..yumn. n.w� :...e iarssumx� s Ms. Merchant indicated that approximately $9.7 million of adjustments had been made to the budget based upon recommendations from the priority teams, reviews of operating budgets, actual expenditures and trends. Reconciliation Offer March 51h offer Revenue April 2nd offer Total Adjustments Total Education $74.098252 $220550 573.877,702 Safety $51.525686 $870308 560.655,576 Human Services $37247123 5529127 536717,996 Infrastructure 528,551475 54.617371 $23.934,104 Gaud Government 315,502879 $413.598 $15.069.281 Livability $15,261431 $757,292 514.524.139 Economy $3,684389 $382449 $3301940 Reserved $23,321,940 $1642767 521.374.173 NOn.Ran"d $3 398 075 56.325 $3 391 750 TOTAL $262,611.460 $9]60,797 $262.666.660 Revenue Projection 5250981000 $825.000 $251.507000 Out of Balance ($11.930460) 1S 1 359, 66311 Ms. Merchant indicated that approximately $9.7 million of adjustments had been made to the budget based upon recommendations from the priority teams, reviews of operating budgets, actual expenditures and trends. 622 Reserved Allocations Transfer to Debt service $I3.W0,316 Personnel Lapse(Salar, FlW Refinement) 42 IN 550) Badger Contingency $1,1]562] Meartal (Anticipaledmneasea5 %Ir @OU) S248245 Dental (AnticrpateE increase of 5% 11112013) 11492 Gvic Center Subsdy 2 M 558 Workers Compensalion 1 675008 Funamg o(Reser..a 758000 Line of Dul Benefits 267 692 Fycess Debt Capaut, (One Time Capital) I � IU8 Miscellaneous IOPEB.M— GroaroDonations ConOrgency, 1035W6 M,scellaeeous Claims Cmimgen, Payroll Acoual. ONap R.1rement OOnVlbufion R.I. One- TimeSmin9s 1,5043q Total 821 "4. q3 In connection with the Budget for Outcomes Contingency of $250,000.00, Council Member Bestpitch inquired as to why the amount was not included; whereupon, Ms. Merchant advised that the $250,000.00 had been allocated through the budget process in order to fund more services. Non - Ranked Expenditures Telephone Overhead $246.140 MCC — College Scholarships 811846 District Taxes (Dowatimn District Wllb.,xin Rand Area District) , Memberships S665879 3% Pay Raise $2 46] 885 Total $3 391 750 titit'll, n 623 Priority Allocations Education Team • Sheila Umberger — Libraries • Dr. Vella Wright — Roanoke City Public Schools • Jody Lawson — Finance • Greg Staples — Police Department • Tiffany Bradbury — Fire /EMS • Tami Landis — Fire /EMS • R. B. Lawhorn — Management & Budget Education W In MO don unt $73666902 Roanoke City PWIIC Scly $72376,400 Litmr Ccmm !,fM bon CeMem $1.071795 Library EaM Litemc SeMces $131088 Library SZTK 12 $114,361 Summer Reading Caiw - Collaboration mb RCPs (Sippkme I) $32668 L,f ,Lean.ng $72290 Virgina COOperaM Etlernsion $68300 S.nia Enban m•nts LibraiyR PS sunnier reading wmp fw $32.60 kiMi,w,Ien6 mh 3N grade $32668 E,,d, Pd,ft NI",Ibn Roanoke Valley Sister Obis $10.600 $10,800 624 Education (continued) Not R•comm•nd" for Funding 1440A51 Library Community Informatw Centers - Family Literary pmgmm (SUpplamemap 537551 Library Community Inf.ation Centers -The 24 Limary(Supplemental) S78 2W Library Eany literary Services - Eany Lame, EOurftm(Supplemental) S2).344 Library C.munrty Cmtrexh(13p Van) 5]],326 Safety Team Steve Buschor — Parks & Recreation • Angelia Vernon — Human Resources Hong Liu —Transportation • David Wells — J & D Court Clerk's Office • Jeff Shawver — Building Inspections • Ralph Tartaglia — Fire /EMS • Eddye Edwards - Talbot — Magistrate's Office • Curtis Davis — Police Dept • David Bell — Sheriffs Office • Mike Guzo — Office of Emergency Management • R. B. Lawhorn — Management & Budget r� III— 625 Safety All Amoumleonmueal Wnnln Allooatlon Amount 660,666576 Buld8y Sefety $517,179 Emergency l4alageme16 893301 POlke P&01 59 587 ]68 Jail Ope2Wo5 512789656 Poll ll ves0pa0on 53404 026 FI2/EW Toilmlg DMSiOn 8493,574 F:M Pmve1lonilnspetlwnln3esogAen Olmsloo 8440,992 Borg Piffi(COmnanxea6n Affcooci $30535 Pdlce Adoliccca4ve SeMCeS $1531.164 SIeccce Office Opem11an5 $3.105844 Police ACWemV $595,919 Police SoppOn aM Recold5 $1050450 City ProSecoem lCommOmRdM Atlorrep 51458331 Fire a'9 EmeMilh ical 5emces OperaOOns $14880362 T2ILSpoldllon � Slgl'a" PaMmei111AVkIIgs 8612017 Offcee of me M,, Ii $4.105 Owe OnenWNEboIrvnN Lbnung Safety (continued) All Amoumleonmueal 5`Un.5e5 mu q'etionB Serviu EManaeme2a 3553.IEq n -TNnL Sglae Tee, ➢wporl 361 B.6E1 ," <i Lpmiq Ils59B9 Ae_Icol =wvonouno coin sns.6 Aemm�nvn.e swvoilm Ro.wL. cc, clo"i a.soom maicom 12l III e. 1.1— 35110)] ann 4c... Is<mm •.I6] rt , ,eit'1 3518141 Ae CliysNm WMVaa PmgmniCOnmanveeN 5]9366 Fe lel 936365 EmartM COmmwiYS .1 eniae fmCCCPi 1a 315 55 ➢eB 845 S Rao.e�euM Me�emeM ^_i90 ee SaNOi Reeeva CTaen Owe OnenWNEboIrvnN Lbnung amli o.RE q,m, z_es =n Ms. Merchant indicated that five Police Officer positions would be added to the budget in order to complement a grant requirement to maintain those positions for at least one fiscal year beyond the grant expiration period. 626 Safety (continued) 655.J40 L „ <„ero <n mrM,�w< 6e „rep <m <k,M,<e C<I <n Lervrt e, Mm Lnrpng Pol ve ImryuM o'. onb�iry p obiery E•um, Pn<nh ubooan $,00.000 PoeRMS - R—e Eme,,,F4bva 5emve REMy S10: 0:0 mmu4v r MTMS 1C— dleeO,,SUpp emall 546!6 Counts o, COmmmry SeMro Pl Pmgran i]50'0 In response to an inquiry from Council Member Ferris about the REMS program, Ms. Merchant also indicated that the $50,000.00 was for purchasing supplies for fire operations and an allocation to the program itself. Council Member Bestpitch asked what percentage of the REMS budget the City- funded $50,000.00 represented; whereupon, the Assistant City Manager for Operations advised that would provide said information to the Council. Human Services Team • Ken Cronin — General Services & Sustainability • Skip Decker — Solid Waste Management • Dan Webb — Neighborhood Services • Pam Kestner - Chappelear — Council of Community Services • Jim O'Hare — Youth Haven • Angela Hodneft — Social Services Administration • Carol Tuning — Human Services Support • Paul Workman — Management & Budget 627 Human Services WOM AWatpn Amount M517996 fnirytet'etnlve senlces>c l $10 780 158 6aml 5ervlces Berenl9 °9gfOn.0iN5bn 5520]369 600a16ervtc e5 -S-- 519.555 O6fi 600al9eul ErtdoymeM SPlvIttS PtO9tn11 $1260326 PteWllan Parere S I -lake. 111x1 I C.ln S111— I'll, 529] 92 Parent Fp51P Pt 1,nl, 5201,190 Mufe C- unfe4nq p'JGGCPI 5<9 ]35 In.., IgeB s566952 .1ne BWe R162e BeOaeloml HeOLMdfd 5473975 413,9]5 lOepvnnenl 6ocal s/bMo-el211on 51431150 $1 ZMa nun, SUpm11 st.919 .—n5ervlwa MnnanS A55151a nae Team X75%) ni M3cn 53692] IYnan 6ervlces ConMil66 (]SNI 5]22936 S—ry ,, Ennancemen a $35000 sTM6 Ptoryan IsGecel9G Tr,ur. A Remn- sno9onl SJi000 Human Services (continued) F—ds Pmnh Albenton $16000Y Tatar 11nn A aln, 1—u 550000 Not Recommends 5101 c45 11Jnun 6drvkdd C.m '. 125 %1 510] 645 • Infrastructure Team • Tom Carr — Planning, Building and Development • Lisa Bannister — Libraries • Christopher Blakeman — Environmental • Kathy Cox — Technology Jonathan Craft — City Clerk's Office Mark Jamison — Transportation • Susan Lower— Real Estate Valuation John McGhee — Facilities Management • Phil Schirmer— Engineering • Paul Workman — Management & Budget Infrastructure n I a,.T—D—.1DDeao,,,.1 —M.11 ,row, 5110 '97 <�s .D . 1.pl- b B b ,_BBB °° M e E ==,b, D =<ro M eroe =a.w.vaD= �r e���c.�w�mp seis =<i inep ==min s•..,y,B :npa c=. =o:m<m ssn=rs srom�w<,M.�w=m=n om= epmx,D amnD. a��mro.aD DrebDmemi 9].163 N [Dmp.sa 14 143 Ennmmmema uYmsvuNrc Ma�pen.M SJ9 �]: n I Infrastructure (continued) Infrastructure (continued) Laplel Roen Mem¢nem SenluvEigrce nq. 6.] ii „AC •W ,sM N2]61: m R . <"a<rcm. si zei a66 .�i.o�9f lmm.,w<nR Sww„ s: nev69 se "i r<e ns Pt Pil. rue:penrmaB Kaf<nry¢ ll',m aH'a{ 563:' tree IDYp Meru9nlliP, lM M1a aN N'o, \IXE<r Mene¢rem s915t66 SAM 1-P1.. aM peudtion 56 1 S S]t m<re.aae FOw�o. pa.<m�.. ch. }>ze 61] 314 u6 1�m1P1.1 �, "0119 .a<. Yaa, Ma'—Pt. cu[Wa. s ea cem,r Of Fa<,ao<x 5656 sez wm Wattr.m FOM pill Vela el E91—Nl c_3 ea Mara¢rrtn- SauLra WWwrce Stl6t1] ipr Fyry 596651 rtl Green Sfa[e Mare¢nem Faea„y.p.<M 560E r0' MOaream. swr<na in<moo9a'• T rca..rro, moan<n Mca�W�K I ss BO6 s:9]zs66 irilaillxiw caM,ai s6 5o Infrastructure (continued) Laplel Roen Mem¢nem SenluvEigrce nq. 6.] EboreNy 05t] y Me�mererce 4EMergoe Riroy Sm,w ITe<rrtopyl 529t. 1'a Pt Map<M GraWm prm¢mn:.ErgineeXyl St60]6 tree 5569.161 HO)000 n T- ew ie[ilvM ury 5µwn SAM 1-P1.. aM peudtion 56 1 S S]t PPl e F11 t1l, Margmn. abrsww wary, }>ze 61] 314 u6 wmYan bew Serr[onry Wayewn SaJ ?0 w m,rogeemiNPOES E4p 610 su656] mvYa S:e r9] Good Government Team • Jane Conlin - Human Services • Dwayne D'Ardenne - Transportation • Nikki Dorsett - Purchasing • Gwin Ellis - Human Resources • Greg Emerson - Commissioner of the Revenue • Mark Hartman - Clerk of Circuit Court • Josh Mabrey - Billings and Collections • Evelyn Powers - City Treasurer • Donna Smith - Technology 629 630 • Steve Stalker - Real Estate Valuation Steve Talevi - City Attorney • Steve Elliott - Management & Budget Good Government m,�nn Good Government (continued) un�rt R[av]es pm�enl6 acmnn9dim,a6 S:�fL rtN�x AEige,�au aNMmigviCl:y ManaSe /a gM1Vei 4]IE_E. v�EmeMa Wrme:ram Si5].'6: I erznSm «s I, 7p ti•m•in STP,66 R � Rttacy. nenagmm 6 ua`rnp o, ' reaM Nnnaoeum S D3 _ m ROperty iavbnnatraumaM IMIwCWGe weme �S3 Se„JIICtltCOlrum Vny.m 4 .1 t Smgl�esnnsvaMe pn Xm I1Y1 e,C Qvemq EVeniv _ euk &umP aNfniec.mx Sen' [es SS95.i4 CM:X¢np -re C)aXVn ry -ttye:m sq Cam.Pa SJ15 F9'. PLVn NR +i� RH,e'e�H Mnrvnnum 4]55.':! a wrea„re4 -smm Ta�n,y[o. mcomu sue,._ 64u WfA 4ue Wtlrca _ _ CM4mwn- P—R.M I C9 p} na vixpnen 5 n «Mipo, [ v i 6 vrr:rvi mua S5J_i. Good Government (continued) un�rt R[av]es pm�enl6 acmnn9dim,a6 S:�fL M^p�^m,EPmitl �&tl4tl en'a Wmm, S_3'S6: v�EmeMa Wrme:ram Si5].'6: xaa Con. iMmiw¢d Sae mn<alea a[wn'.YPFCmnY STP,66 R � Rttacy. nenagmm 6 ua`rnp o, wWlugmm W vemimnv:a uvvRpagym Sem[n S:XC ?I - nY PoyEe i'fiB P]I IMps,me W,v aic Gmaai Llalup Clama b. im.,nan Pquus- CmEUa:d Emma- taa6IDe/SaEVa _ RNmn9 SS95.i4 CM:X¢np -re C)aXVn ry -ttye:m sq Cam.Pa 5a5 E.. CiM Y CRUi: Cwrt- 9am[q,wa3v.m:6 awnn9 c, <ae:Y mX mn Peecu,m -Emp I6m'[» _ _ mnPmrtex -5 6Gm,IS.W m,mmm _ _ 1MNenm:Srn[nYT' ¢.vantl nmse� _ Ympm,m, ana waxs. cm�pmaa,m mmnaa,a, sx.c�i CM OM.SUpp vl¢Ory Gwn[il SI&AV Gmnol C I CM aX¢rN- wnm L231 3. Good Government (continued) 631 Ms. Merchant explained that two service enhancements included a position to the Set -off Debt Collection Program which would enable an increase in the revenue estimate of $50,000.00; and the reinstatement of the Employee Tuition Reimbursement Program, adding that tuition assistance was one of the most desired employee benefits to be reinstated. Good Government (continued) [O11074 Mayor Bowers inquired as to why the Retirement System Project position was ^ not listed under the Retirement Fund, and why the MSDS online was not taken from a separate fund for risk management; whereupon, the Director of Finance explained that although risk management and the Retirement Area Pension Plan Trust were separately accounted for, the General Fund was the largest contributor and for budget management purposes, it was assumed that the entire amount would be funded from the General Fund. Livability Team • David Hoback— Fire /EMS • Tonita Lowery — Social Services Billy Basham — Solid Waste Management Pete Eschelman — Roanoke Regional Partnership Michael Clark — Parks & Recreation Chris Chittum — Planning, Building, & Development • Bane Compton — Building Inspections Livability I nAtl a[ N un $14305.58 �larvgB Lms De4gn Se VU .7 CmeErlaremgry $1050158 TraXl[E[qugerlrq rasponaWn Plnng ap Gmre[i M1Ynn sa61411 SRM C.. BI6Y54s psNtl T .Rery[I, C011pGgn S21B 915 66M Retycilrq Cdk[mn S`_39,553 B .. .,I I r blralee S94 125 Gleer 6Tbl MaWeluenl 51 137 2W SWMTrap.d ,.n 52 M4 ]R NeyroaneM 51ppo1110IINe OI NegMMno05eM [esl 5n ass6 Reueau'n- 4NJI65emRmJmmmly $.1ps602 Y With regard to an inquiry from Council Member Ferris about the Downtown Plan, the Assistant City Manager for Community Development advised that it had been 10 years and the goal was to keep the Plans updated on a 5 year basis; and perhaps it could be funded from one -time sources as opposed to recurring budget sources. r Livability (continued) o.d e¢r,rex, swM OP.xmacac P W^6 Re� +wN6FmyPmgmm�g sr 6] ?Y.➢ d.ne E.mN��ux*meg rswPbr¢xdr s�a.;n N mcllelSRm ProgmrVCpxmennr 5]!as3 ruo G� aaem�niddlwyoP.xMa n+¢�m vroo,.re szs]5o IbgbarlvtlCMyY¢m SIP]3'65 S+rMBrvNCdzemrviMYCOtobn s]<2]]'. rrepe<bn W pef Ior cdm.naaMC We ErYxemnesW Wnaveg PWIIT -5 Ewm Swmn 5115 L5I r'Mn - Gxtln Ro»He Tnur C¢ba� _... B. wM2u SOeM E¢MCar0.e4+r6 Gemmevq Sernce 6,k C D27 CO' 4 rn+vq MV 4MnMZm sRr,mCm GW ARe�^ 5f9 P'0 Cammu'ry suumllH Progmrcwg+ s'<].156 '.E Livability (continued) swM OP.xmacac sEBSOo S✓rM PIMiYryCbxrgMSerna S_...]a rvke EnNnaementl 53)5Yn maMm[edixe^w'N Mtle.W PG'Em 511 ]]r rm aWmn. ivmxr<aTPa.N.mGa aotle mmm¢XyewN 5122 ps] GI a Wer.e[wiggmmN'dwma Y:non 53¢63 W pef Ior cdm.naaMC We ErYxemnesW Wnaveg rrw�.rs,.red��swoemerwl sr sz6 5)+e 112 _... B. wM2u SOeM E¢MCar0.e4+r6 Gemmevq Sernce sl ^_19)2 \qG mMUSpob 5`N,PPO MV 4MnMZm 5 °9.1:0 '.E 633 ME Livability (continued) W Reconni for funding $151 060 Xwi oecepaucn fun,ayoieni I. NO Neptlpllgb I, N`- W Pd"', PSZ11i I I.e. lSpdkmprty, S13 ±W ii New f9uppw,rgptll S15W Sdce-Al liii.er, a ir, 55IN SsnM MP)CWN�NbrTemo WO]es �S,pplplie,Ad) 513,5Sf oRl- 'Fl,elpsdme fame¢MVXer lryewl s1P,5oa Can[ AoICdrere M1Iy SeMce- cvlu,l9p!ii Vdley (RVp ,On SAw RrNeiMBR,Pr —W*, IIIN0 I Mayor Bowers inquired about the "Friends of the Farmer's Market" organization; whereupon, Mr. Townsend advised that the City currently has a contract with Downtown Roanoke, Inc., to manage the Farmers' Market, collect vendor and stall fees, however, the City felt the cost to operate the Farmers' Market exceeded the '•" amount of revenue collected. The Mayor expressed concern as to how the City would continue to have the oldest, continuous Farmers' Market in the Commonwealth of Virginia, if the farmers left the market area; adding that they had been impacted due to the constant construction in the area last year. Council Member Bestpitch explained that DR], like the City of Roanoke and other organizations, must maintain their budgets on funding they receive, and the request for additional funding sets a precedent outside of the Downtown District Tax they already receive. Economy Team • Bob Bengtson - Public Works • Nicole Ashby - Parks and Recreation • KC Bratton - Real Estate Valuation • Frederick Gusler - Planning, Building, and Development • Rob Ledger - Economic Development • Sean Luther- Downtown Roanoke Inc. • Roger Manuel - Fire /EMS • Debbie Moses- Parking •Chris Parker -Human Resources • Steve Elliott - Management & Budget Economy Economy (continued) i,d�. —¢a«9W imulBdmss[enbrtem Ca[er 3,]4ID Sirs BU..w IVLVMneM SIL "l92 Pe S�m,xm 33 A..n. ixa Aba,rvak.pal SF.PoC KAACIa„MMO 12.1 rw,�oo.rmnaa ro, r.o .roa s,anss Economy (continued) i,d�. —¢a«9W imulBdmss[enbrtem Ca[er 3,]4ID Sirs BU..w IVLVMneM SIL "l92 Pe S�m,xm 33 A..n. ixa Aba,rvak.pal SF.PoC KAACIa„MMO 12.1 rw,�oo.rmnaa ro, r.o .roa s,anss a«w�oc,�mrv,mm.�.m. aim A.,s« r «mow, m.a,uo,« mr,..m.m�i.r,>a, vrm. ow,w�arorvx- vo.rm.o rc+rvm v,onm e,00 s , . xo3m.i,san r„« sse� , imn, earo.«waw azni , 635 636 Potential Balancing Strategies Po en a Revenue G oNh Personal Progeny Tax -Re. ernue estimate to he fuchol early April - Curren) assumplwn of 2% growth in each of FY 12 and FY 13 Each I% releases 518346g- shared 40 %wnh Schools State Royal - Current estimates assume Go,areor 's proposed budget - PotenOal changes to Compensafwn BoaN funding and frodue, of Soned Services not expelled to be ellef card PolenLal EvcendiNre Ad usMents Law N.gp lfinre Freese $300 WO S400 000 Delay Pay Raise 5205.65] 6616,971 ro Nnd�rg mReeenion 5 1261w3 s260 goo Operelrng Capital tFleel Replacement W 5100000 CopOal Budding Maintenance) TOTAL %3065] 52266971 Priority Summary Within Exceeds Allocation llocation Total boreal. 573966902 $109W $]3,8]]]02 Safety 560555.98- SIWOOO SW 6555]8 Human SEWIce9 5%557596 5160000 $36.]11996 Infrastructure 523830583 5103521 $23934.101 Groh Government S1a,807,763 5281518 $15.089181 Lrvabllly S14, 305, 587 $218,552 $14524.135 Eyonsimy $2,816,669 5485,2]2 53,301,940 Rtsexca 5213]4, 173 So $213]1.1]3 NttLRanhM S3391 750 SO $3351]56 Total S251.507.000 11.359.663 $252.866.663 Reveal S251.507,000 Wt of Balance ($1,359.663) Potential Balancing Strategies Po en a Revenue G oNh Personal Progeny Tax -Re. ernue estimate to he fuchol early April - Curren) assumplwn of 2% growth in each of FY 12 and FY 13 Each I% releases 518346g- shared 40 %wnh Schools State Royal - Current estimates assume Go,areor 's proposed budget - PotenOal changes to Compensafwn BoaN funding and frodue, of Soned Services not expelled to be ellef card PolenLal EvcendiNre Ad usMents Law N.gp lfinre Freese $300 WO S400 000 Delay Pay Raise 5205.65] 6616,971 ro Nnd�rg mReeenion 5 1261w3 s260 goo Operelrng Capital tFleel Replacement W 5100000 CopOal Budding Maintenance) TOTAL %3065] 52266971 Council Member Rosen felt strongly about continuing to fund the reserv es and pointed out that the policies were recently implemented and it would not be wise to take a holiday from funding only two years into the commitment; and encouraged the continued funding of the reserves. e'i fri es and pointed out that the policies were recently implemented and it would not be wise to take a holiday from funding only two years into the commitment; and encouraged the continued funding of the reserves. e'i fri 637 Council Member Ferris agreed with Council Member Rosen and asked the Director of Finance how would the rating agencies view the ceasing of funding the reserves; whereupon, Ms. Shawver explained that currently the reserves were funded and the General Fund reserves grew to its ten percent target in Fiscal Year 2011, noting that to fully fund both the 10 percent level in the General fund and the Risk Reserve by Fiscal Year 2016, it would be best to continue along the current funding path, but if the $250,000.00 was not funded or funded at a lower level, the funding would not cease, but would slow down. Revenue Adjustments /Enhancements $45,060 Council Member Ferris asked what Roanoke County and Salem jurisdictions were doing in terms of open space rentals; whereupon, Mr. Townsend advised that he would do research the inquiry and report back to the Council. Revenue Adjustments /Enhancements !continued\ Revenue Values Local Tax Revenues Shared 40.0% with RCPS Tax Currem Rau Maximum Ran Rm Change Valve Real ESate 51.19 None 591 = $04],000 Personal Properly 5345 None Sol -S53000 Cigarelle (20 per pack) 5050 None 501 = $45000 Transient OCwDanN ]% None 1 %= $450.000 Atlmismns (General Fond) 55% None 1Ye= $]G000 Prepared Food s Beverage 596 None IYo= $21462.990 Motor Vehicle L¢mse 52099 $3300 51= 5190,009 Tax Currem Rau Maximum Ran Rm Change Valve Real ESate 51.19 None 591 = $04],000 Personal Properly 5345 None Sol -S53000 Cigarelle (20 per pack) 5050 None 501 = $45000 Transient OCwDanN ]% None 1 %= $450.000 Atlmismns (General Fond) 55% None 1Ye= $]G000 Prepared Food s Beverage 596 None IYo= $21462.990 Motor Vehicle L¢mse 52099 $3300 51= 5190,009 ... V Capital Project Planning Maintain Current Capital Assets Infrastructure Investment for Livability and Economic Development Bad, RerovatiorJReplacement • Cub, Gutter and Sidewalk • Streetsrzpe Protects • Storm Drains • Cnic Center • Schaol Maintenance Targeted Livability Investments Parks and Recreation Master Plan Libraries Investments made within parameters of debt policy. 639 Ms. Merchant summarized the above slide by stating that the capital planning assumptions have not changed since March and the five -year plan would incur approximately $88.5 million in planned debt issuance for those project areas. Preliminary Planned Debt Issuance FY 2013 -2017 al Ir Ir Ic Me n FY 2013 Cash Funding for One -Time Expenses OTAL Next Steps • Budgeting for Outcomes: - Budget Committee deliberations to balance recommended budget • Capital Planning: - Final capital plan recommendation • Recommended Budget Presentation -April 16, 2012 • Public Hearing - April 26, 2012 • Council Briefing /Budget Study - May 7, 2012 • Budget Adoption - May 14, 2012 (See presentation on file in the City Clerk's Office.) In conclusion, Ms. Merchant announced that a briefing on the Fiscal Year 2012- 2013 Recommended Budget would be presented to the Council during its 2:00 p.m., session on April 16. There being no additional questions and /or comments by the Council, the Mayor declared the meeting in recess at 12:09 p.m., for a Closed Meeting in the Council's Conference Room, 451, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W. Le I (At 12:20 p.m., Vice -Mayor Trinkle entered the Closed meeting.) At 2:00 p.m., the Council meeting reconvened in the Council Chamber, with Mayor David A. Bowers presiding and all Members of the Council in attendance. PRESENT: Council Members Anita J. Price, Court G. Rosen, David B. Trinkle, William D. Bestpitch, Raphael E. Ferris, Sherman P. Lea, and Mayor David A. Bowers -7. ABSENT: NONE -0. The Mayor declared the existence of a quorum. OFFICERS PRESENT: Christopher P. Morrill, City Manager; Timothy R. Spencer, Acting City Attorney; Ann H. Shawver, Director of Finance; and Stephanie M. Moon, City Clerk. The Invocation was delivered by The Reverend Daniel L. Rudy, Pastor, Ninth Street Church of the Brethren. The Pledge of Allegiance to the Flag of the United States of America was led by Jack Shepherd and Kendryek Wheeler, 4th graders, Grandin Court Elementary School. PRESENTATIONS AND ACKNOWLEDGEMENTS: PROCLAMATIONS -FAIR HOUSING: Mayor Bowers declared April 2012 as Fair Housing Month and presented a ceremonial copy of the proclamation to Karl Kleinhenz, Secretary to the Board. (See copy of proclamation on file in the City Clerk's Office.) ACTS OF ACKNOWLEDGMENT- SCHOOLS: The Mayor recognized Jack Shepherd and Kendryek Wheeler, 4`" graders, Grandin Court Elementary School, as the Fair Housing Poster Contest Winners; and he presented each one with a Certificate of Appreciation and a City Bencil. HEARING OF CITIZENS UPON PUBLIC MATTERS: The Mayor advised that City Council sets this time as a priority for citizens to be heard. All matters will be referred to the City Manager for response, recommendation or report to Council, as he may deem appropriate. 642 MISCELLANEOUS: Mark Smoot appeared before the Council and shared ^ information regarding Team Rubicon, a group of veterans that assist communities in times of disaster. He explained that he was the sole participant in the Roanoke area and hoped to recruit additional volunteers and veterans who wanted to help make a difference in the lives of others. He also shared his experience from a recent trip to Indiana due to a tornado incident. (See copy of handout on file in the City Clerk's Office.) CONSENT AGENDA The Mayor advised that all matters listed under the Consent Agenda were considered to be routine by the Members of Council and would be enacted by one motion in the form, or forms, listed on the Consent Agenda, and if discussion was desired, the item would be removed from the Consent Agenda and considered separately. MINUTES: Minutes of the regular meetings of Council held on Monday, March 5, 2012, and Monday, March 19, 2012; were before the body. (See Minutes on file in the City Clerk's Office.) Council Member Ferris moved that the reading of the minutes be dispensed with and approved as recorded. The motion was seconded by Council Member Bestpitch and adopted by the following vote: AYES: Council Members Price, Rosen, Trinkle, Bestpitch, Ferris, Lea and Mayor Bowers -7. NAYS: None -0. LEASES -MILL MOUNTAIN: A communication from the City Manager requesting that Council schedule a public hearing for Monday, April 16, 2012, at 7:00 p.m., or as soon thereafter as the matter may be heard, to consider the leasing of City -owned property to the Blue Ridge Zoological Society of Virginia, Inc., to operate and maintain the Mill Mountain Zoo, was before the body. (See communication on file in the City Clerk's Office.) 643 Council Member Ferris moved that Council concur in the request of the City Manager as above described. The motion was seconded by Council Member Bestpitch and adopted by the following vote: AYES: Council Members Price, Rosen, Trinkle, Bestpitch, Ferris, Lea and Mayor Bowers -7. NAYS: None -0. PARKS AND RECREATION ADVISORY BOARD: A communication from the City Clerk advising of the resignation of E. Duane Howard as a member of the Parks and Recreation Advisory Board, effective April 4, 2012, was before the Council. (See communication on file in the City Clerk's Office.) Council Member Ferris moved that Council accept the resignation and receive and file the communication. The motion was seconded by Council Member Bestpitch and adopted by the following vote: AYES: Council Members Price, Rosen, Trinkle, Bestpitch, Ferris, Lea and Mayor Bowers -7. NAYS: None -0. MINUTES AUDIT COMMITTEE: Minutes of the Audit Committee held on Wednesday, March 7, 2012, were before the Council. (See Audit Committee minutes on file in the City Clerk's Office.) Council Member Ferris moved that the Audit Committee minutes be received and filed. The motion was seconded by Council Member Bestpitch and adopted by the following vote: AYES: Council Members Price, Rosen, Trinkle, Bestpitch, Ferris, Lea and Mayor Bowers -7. NAYS: None -0. 1. ,.. OATHS OF OFFICE -FAIR HOUSING BOARD -PARKS AND RECREATION ^+ ADVISORY BOARD: Reports of qualification of Deirdra Williams and Gail Kinzer Lewis as members of the Fair Housing Board for three -year terms of office, each, ending -� March 31, 2015; and Sonya Echols as a member of the Parks and Recreation Advisory Board to fill the unexpired term of William West ending March 31, 2013, were before the Council. (See Oaths or Affirmations of Office on file in the City Clerk's Office.) Council Member Ferris moved that the reports of qualification be received and filed. The motion was seconded by Council Member Bestpitch and adopted by the following vote: AYES: Council Members Price, Rosen, Trinkle, Bestpitch, Ferris, Lea and Mayor Bowers -7. NAYS: None -0. REGULARAGENDA PUBLIC HEARINGS: NONE. PETITIONS AND COMMUNICATIONS: ROANOKE REGIONAL AIRPORT COMMISSION - BUDGET: Jacqueline L. Shuck, Executive Director, Roanoke Regional Airport, appeared before the Council and presented the Roanoke Regional Airport Commission's Proposed 2012 -2013 Operating Budget and Proposed Capital Expenditures. (For full text, see copies of remarks and proposed budget/capital expenditures on file in the City Clerk's Office.) Council Member Rosen offered the following resolution: ( #39338 - 040212) A RESOLUTION approving the Roanoke Regional Airport Commission's 2012 -2013 proposed operating and capital budget upon certain terms and conditions. (For full text of resolution, see Resolution Book No. 75, page 295.) Council Member Rosen moved the adoption of Resolution No. 39338 - 040212. The motion was seconded by Vice -Mayor Trinkle. I 645 Inquiries from Council Member Rosen about the cost to repair the runway, and Mayor Bowers regarding terminal related revenues; whereupon, Ms. Shuck advised that .- it was approximately $5 million to repair the runway, and terminal related revenues consisted of concession sales, vehicle rentals, food, beverages, news, gifts and airlines. There being no additional questions and /or comments by the Council Members, Resolution No. 39338 - 040212 was adopted by the following vote: AYES: Council Members Price, Rosen, Trinkle, Bestpitch, Ferris, Lea and Mayor Bowers -7. NAYS: None -0. HUMAN SERVICES /SOCIAL SERVICES: Susan Reese, Piedmont Director, Virginia Department of Social Services, appeared before the Council and shared recent accomplishments and activities of the City's Department of Human and Social Services. Ms. Reese advised that 90 different cultures represented the Roanoke area and she praised the City's Social Services staff, commenting that they were both knowledgeable and compassionate. She shared that approximately $25,911,899 in State and Federal funds were used by the Agency to sustain programs such as SNAP (food stamps), Medicaid, Temporary Assistance to Needy Families (TANF), View and Energy Assistance for use by the community. She concluded that in addition to said programs, the Department responded to 1,442 reports of child abuse and neglect in Roanoke City, investigated 588 adult protective service complaints, and assisted 1,004 children entering into child daycare. Council Member Lea c asked about the prison re -entry program; whereupon, Ms. Reese indicated that the program consisted of ten councils within the region that met on a regular basis. In response to an inquiry from Council Member Ferris as to whether or not child abuse cases were unique to each child or multiple cases for one child, Ms. Reese advised that 1,442 reported cases had to be investigated, of which there was a possibility that multiple reports could have been for one child. Following additional comments by Council Member Bestpitch, the Mayor advised that the information would be received and filed. .m. REPORTS OF OFFICERS: CITY MANAGER: BRIEFINGS: NONE. ITEMS RECOMMENDED FOR ACTION: DONATIONS - EQUIPMENT - TRAINS: The City Manager submitted a written communication recommending authorization to donate certain transportation equipment items and the Norfolk and Western J -Class 611 and A -Class 1218 steam locomotives to the Virginia Museum of Transportation. (For full text, see communication on file in the City Clerk's Office.) Council Member Rosen offered the following ordinance: ( #39339 - 040212) AN ORDINANCE authorizing the donation of certain City - owned transportation equipment to the Virginia Museum of Transportation, Inc., upon certain terms and conditions; and dispensing with the second reading by title of this ordinance. (For full text of ordinance, see Ordinance Book No. 75, page 296.) .. Council Member Rosen moved the adoption of Ordinance No. 39339 - 040212. The motion was seconded by Vice -Mayor Trinkle. Mayor Bowers congratulated the Virginia Museum of Transportation on its 50th Anniversary and announced that the Council had attended the celebration earlier at the Museum. There being no additional comments by the Council Members, Ordinance No. 39339 - 040212 was adopted by the following vote: AYES: Council Members Price, Rosen, Trinkle, Bestpitch, Ferris, Lea and Mayor Bowers -7. NAYS: None -0. CITY CODE- STORMWATER: The City Manager submitted a written communication recommending amendment of the City Code to expand an exemption under the City's Stormwater Management Ordinance for linear development projects. (For full text, see communication on file in the City Clerk's Office.) 647 Council Member Rosen offered the following ordinance: ( #39340- 040212) AN ORDINANCE amending and reordaining subsection (d)(6), of Section 11.4 -3, Applicability, of Chapter 11.4, Stormwater Management, of the Code of the City of Roanoke (1979), as amended, for the purpose of expanding an exemption under the City's Stormwater Management Ordinance for linear development projects, and dispensing with the second reading by title of this ordinance. (For full text of ordinance, see Ordinance Book No. 75, page 297.) Council Member Rosen moved the adoption of Ordinance No. 39340- 040212. The motion was seconded by Council Member Price and Vice -Mayor Trinkle. Council Member Lea inquired about the status of the stormwater initiative; whereupon, the City Manager advised that the current ordinance allows the City to construct additional sidewalks; and in terms of the overall stormwater project, the City must meet certain State requirements for water quality by July 2014. He further advised that nine of the 15 watersheds were considered impaired and five of the nine must be placed on a "pollution diet" to drastically reduce the amount of pollution running into the rivers. He concluded that education was the key to helping the community understand the issue. There being no additional comments, Ordinance No. 39340 - 040212 was adopted ` by the following vote: AYES: Council Members Price, Rosen, Trinkle, Bestpitch, Ferris, Lea and Mayor Bowers -7. NAYS: None -0. COMMENTS BY CITY MANAGER: The City Manager offered the following comments: Drug Take -Back Event Saturday, April 28, 10 a.m. -2 p.m., Locations: Roanoke Civic Center; Salem K -Mart; the Tanglewood, Daleville, and Vinton Kroger stores; Roanoke Co. Fire Station #1; and the Roanoke Co. Public Safety Building. Citizens are encouraged to turn in unused or expired prescription medications for safe disposal by the DEA. M Market Building wins award from APWA Chapter The Mid - Atlantic Chapter of the American Public Works Association has awarded the Roanoke City Market Building its "Project of the Year' award in the Historic Preservation category for projects valued between $5 Million and $25 Million. Public Works staff will receive the award at the Chapter APWA Conference in Ocean City, Maryland, on May 10. The City Market Building also has recently become LEED certified. Thank you to the volunteers who helped clean up trash and litter from the greenways on Saturday. We are seeing less litter in these areas. Spring Career & Lifestyle Fair Wednesday, April 18, 8:30 a.m. to 12:30 p.m., Roanoke Civic Center, Special Events Center. Partners include National College, The Renick Group, Roanoke Valley Society for Human Resource Management, WDBJ7 and the economic development offices of the City of Roanoke, Roanoke County and City of Salem. Approximately 100 organizations are expected to exhibit at the event. DIRECTOR OF FINANCE: PUBLIC IMPROVEMENT BONDS: The Director of Finance submitted a report recommending appropriation of proceeds from the sale of Series 2012 General Obligation Public Improvement Bonds. (For full text, see report on file in the City Clerk's Office.) Vice -Mayor Trinkle offered the following budget ordinance: ( #39341 - 040212) AN ORDINANCE to appropriate funding from the Series 2012 Bonds to various capital projects, amending and reordaining certain sections of the 2012 Civic Facilities, Capital Projects, Department of Technology, and School Capital Projects Funds Appropriations and dispensing with the second reading by title of this ordinance. (For full text of ordinance, see Ordinance Book No. 75, page 298.) M. Vice -Mayor Trinkle moved the adoption of Budget Ordinance No. 39341- 040212. The motion was seconded by Council Member Rosen. Council Member Bestpitch commended the Director of Finance for her work to ensure that savings on the bonds were incurred. There being no additional comments, Ordinance No. 39341- 040212 was adopted by the following vote: AYES: Council Members Price, Rosen, Trinkle, Bestpitch, Ferris, Lea and Mayor Bowers -7. NAYS: None -0. FINANCIAL REPORTS: The Director of Finance submitted the Financial Report for the month of February 2012. (For full text, see Financial Report on file in the City Clerk's Office.) The Director of Finance summarized the Financial Report for the month of February 2012, stating that General Fund revenues were up seven percent and expenditures were up 4.1 percent. She advised that business taxes were due March 1 with revenue growth of about six percent following three consecutive years of decline. She explained that the 2012 business tax was predicted using the gross receipts of 2011. She concluded stating that the Roanoke Civic Center has had strong performance with improvement of about 15 percent between fiscal years 2011 and 2012. Without objection by the Council, the Mayor advised that the report would be received and filed. REPORTS OF COMMITTEES: NONE. UNFINISHED BUSINESS: NONE. INTRODUCTION AND CONSIDERATION OF ORDINANCE AND RESOLUTIONS: NONE. MOTIONS AND MISCELLANEOUS BUSINESS: INQUIRIES AND /OR COMMENTS BY THE MAYOR AND MEMBERS OF CITY COUNCIL: 650 Council Member Lea inquired about the removal of benches in the downtown ^� area near the Corned Beef & Company Restaurant; whereupon, the Assistant City Manager for Community Development explained that the benches were removed as a -� result of merchant complaints of persons loitering in the area. The City manager added that the benches were not conducive for conversation between two individuals, that tables and chairs have since been placed outside of the Market Building for use by citizens. At 3:18 p.m., the Council meeting was declared in recess for continuation of Closed Meeting in the Council's Conference Room, Room 451, Noel C. Taylor Municipal Building. At 5:44 p.m., the Council meeting was reconvened, Mayor Bowers presiding, with all Members of the Council in attendance. COUNCIL: With respect to the Closed Meeting just concluded Council Member Bestpitch moved that each Member of City Council certify to the best of his or her knowledge that: (1) only public business matters lawfully exempted from open meeting requirements under the Virginia Freedom of Information Act; and (2) only such public business matters as were identified in any motion by which any Closed Meeting was convened were heard, discussed or considered by City Council. The motion was seconded by Council Member Ferris and adopted by the following vote: ^ AYES: Council Members Price, Rosen, Trinkle, Bestpitch, Ferris, Lea and Mayor Bowers -7. NAYS: None -0. OATHS OF OFFICE -FAIR HOUSING BOARD: The Mayor called attention to the expiration of the three -year term of office of Rodney Saunders as a member of the Fair Housing Board ending March 31, 2012; whereupon, he opened the floor for nominations. Council Member Price placed in nomination the name of Keith Wheaton. There being no further nominations, Mr. Wheaton was appointed to replace Rodney Saunders as a member of the Fair Housing Board for a three -year term of office ending March 31, 2015, by the following vote: FOR MR. WHEATON: Council Members Price, Rosen, Trinkle, Bestpitch, Ferris, Lea and Mayor Bowers -7. 651 OATHS OF OFFICE -FAIR HOUSING BOARD: The Mayor called attention to a vacancy on the Fair Housing Board created by the resignation of Rhonda Chewning as a member of the Fair Housing Board ending March 31, 2013; whereupon, he opened the floor for nominations. Council Member Lea placed in nomination the name of Demond Hammond. There being no further nominations, Mr. Hammond was appointed as a member of the Fair Housing Board to fill the unexpired term of office of Rhonda Chewning ending March 31, 2013, by the following vote: FOR MR. HAMMOND: Council Members Price, Rosen, Trinkle, Bestpitch, Ferris, Lea and Mayor Bowers -7. OATHS OF OFFICE -HOTEL ROANOKE CONFERENCE CENTER COMMISSION: The Mayor called attention to the expiration of the four -year term of office of Reverend C. Nelson Harris as the Citizen at Large representative of the Hotel Roanoke Conference Center Commission ending April 12, 2012. Inasmuch as Reverend Harris having served two consecutive terms of office, he was not eligible for reappointment; whereupon, Mayor Bowers opened the floor for nominations. Council Member Rosen placed in nomination the name of Harvey Brookins. There being no further nominations, Mr. Brookins was appointed to replace Reverend Harris as the Citizen at Large representative of the Hotel Roanoke Conference Center Commission for a four -year term of office ending April 12, 2016, by the following vote: FOR MR. BROOKINS: Council Members Price, Rosen, Trinkle, Bestpitch, Ferris, Lea and Mayor Bowers -7. OATHS OF OFFICE- ROANOKE NEIGHBORHOOD ADVOCATES: The Mayor called attention to a vacancy on the Roanoke Neighborhood Advocates created by the resignation of Dustin Akers for a term of office ending June 30, 2012; whereupon, he opened the floor for nominations. Council Member Rosen placed in nomination the name of Paul Adams. There being no further nominations, Mr. Adams was appointed as a member of the Roanoke Neighborhood Advocates to fill the unexpired term of office of Dustin Akers ending June 30, 2012, by the following vote: FOR MR. ADAMS: Council Members Price, Rosen, Trinkle, Bestpitch, Ferris, Lea and Mayor Bowers -7. 652 Inasmuch as the three -year term of office of Mr. Adams as a member of the ^� Roanoke Neighborhood Advocates will commence on July 1, 2012, Mr. Adams' appointment will expire on June 30, 2015. OATHS OF OFFICE -PARKS AND RECREATION: The Mayor called attention to a vacancy on the Parks and Recreation Advisory Board created by the resignation of E. Duane Howard for a term of office ending March 31, 2013; whereupon, he opened the floor for nominations. Council Member Ferris placed in nomination the name of Steve Stinson. There being no further nominations, Mr. Stinson was appointed as a member of the Parks and Recreation Advisory Board to fill the unexpired term of office of E. Duane Howard ending March 31, 2013, by the following vote: FOR MR. STINSON: Council Members Price, Rosen, Trinkle, Bestpitch, Ferris, Lea and Mayor Bowers -7. There being no further business, the Mayor declared the Council meeting adjourned at 5:46 p.m. APPROVED ATTEST, AT , Stephanie M. Moon, MMC David A. Bowers City Clerk Mayor I 653 ROANOKE CITY COUNCIL — REGULAR SESSION April 16, 2012 2:00 p.m. The Council of the City of Roanoke met in regular session on Monday, April 16, 2012, at 2:00 p.m., in the Council Chamber, Room 450, fourth floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., City of Roanoke, with Mayor David A. Bowers presiding, pursuant to Chapter 2, Administration, Article II, City Council, Section 2 -15, Rules of Procedure, Rule 1, Regular Meetings, Code of the City of Roanoke (1979), as amended, and pursuant to Resolution No. 39150 - 070511 adopted by the Council on Tuesday, July 5, 2011 and Resolution No. 39291- 010312 adopted by the Council on Tuesday, January 3, 2012. PRESENT: Council Members Court G. Rosen, David B. Trinkle, William D. Bestpitch, Raphael E. Ferris, Sherman P. Lea, Anita J. Price, and Mayor David A. Bowers -7. ABSENT: None -0. The Mayor declared the existence of a quorum. OFFICERS PRESENT: Christopher P. Morrill, City Manager; Timothy R. Spencer, Acting City Attorney; Ann H. Shawver, Director of Finance; and Stephanie M. Moon, City Clerk. The Invocation was delivered by The Reverend Maurita Wiggins, Pastor, Valley Community Church of Divine Science. The Pledge of Allegiance to the Flag of the United States of America was led by Mayor Bowers. PRESENTATIONS AND ACKNOWLEDGMENTS: NONE. HEARING OF CITIZENS UPON PUBLIC MATTERS: The Mayor advised that City Council sets this time as a priority for citizens to be heard. All matters would be referred to the City Manager for response, recommendation or report to Council, as he may deem appropriate. 654 Suzanne Osborne appeared before the Council and spoke with regard to the ^+ mowing of the City's parks and greenspaces. Inasmuch as the City's Parks and Recreation Department was responsible for the maintenance of approximately 1200 acres of land, she requested that the department receive additional funding in order to increase staff personnel and thereafter, revise the mowing schedule. (See comments on file in the City Clerk's Office.) Robert Gravely appeared before the Council and again spoke about past actions by the administration in connection with his dismissal from employment with the City. (See handout on file in the City Clerk's Office.) CONSENT AGENDA The Mayor advised that all matters listed under the Consent Agenda were considered to be routine by the Members of Council and would be enacted by one motion in the form, or forms, listed on the Consent Agenda, and if discussion was desired, the item would be removed from the Consent Agenda and considered separately. MINUTES: Minutes of the regular meeting of Council held on Monday, April 2, 2012, was before the body. (See Minutes on file in the City Clerk's Office.) Vice -Mayor Trinkle moved that Council dispense with the reading of the minutes and approve as recorded. The motion was seconded by Council Member Price and adopted by the following vote: AYES: Council Members Rosen, Trinkle, Bestpitch, Ferris, Lea, Price, and Mayor Bowers -7. NAYS: None -0. CITY COUNCIL: A communication from Council Member Anita J. Price, Chairman, Roanoke City Council Personnel Committee, requesting that Council convene in a Closed Meeting to discuss a personnel matter, being the vacant City Attorney position, pursuant to Section 2.2 -3711 (A)(1), Code of Virginia (1950), as amended, was before the body. (See communication on file in the City Clerk's Office.) 655 Vice -Mayor Trinkle moved that Council concur in the request as above described. The motion was seconded by Council Member Price and adopted by the following vote: AYES: Council Members Rosen, Trinkle, Bestpitch, Ferris, Lea, Price, and Mayor Bowers -7. NAYS: None -0. CITY COUNCIL: A communication from the City Manager requesting that Council convene in a Closed Meeting to discuss the disposition of publicly -owned property consisting of one parcel in the Coyner Springs area of Botetourt County, where discussion in a open meeting would adversely affect the bargaining position or negotiating strategy of the public body, pursuant to Section 2.2 -3711 (A)(3), Code of Virginia (1950), as amended, was before the body. (See communication on file in the City Clerk's Office.) Vice -Mayor Trinkle moved that Council concur in the request as above described. The motion was seconded by Council Member Price and adopted by the following vote: AYES: Council Members Rosen, Trinkle, Bestpitch, Ferris, Lea, Price, and Mayor Bowers -7. NAYS: None -0. CITY COUNCIL: A communication from the City Clerk advising of the resignation of Ron McCorkle as a member of the Roanoke Neighborhood Advocates, effective immediately, was before the body. (See communication on file in the City Clerk's Office.) Vice -Mayor Trinkle moved that Council accept the resignation and receive and file the communication. The motion was seconded by Council Member Price and adopted by the following vote: AYES: Council Members Rosen, Trinkle, Bestpitch, Ferris, Lea, Price, and Mayor Bowers -7. NAYS: None -0. ANNUAL REPORT -CITY PLANNING COMMISSION: 2011 Annual Report of the City Planning Commission, was before the Council. (See Annual Report on file in the City Clerk's Office.) 656 Vice -Mayor Trinkle moved that the Annual Report be received and filed. The ^ motion was seconded by Council Member Price and adopted by the following vote: AYES: Council Members Rosen, Trinkle, Bestpitch, Ferris, Lea, Price, and Mayor Bowers -7. NAYS: None -0. OATHS OF OFFICE -FAIR HOUSING BOARD - ROANOKE NEIGHBORHOOD ADVOCATES: Reports of qualification of Keith Wheaton as a member of the Fair Housing Board for a three -year term of office ending March 31, 2015; and Paul Adams as a member of the Roanoke Neighborhood Advocates to fill the unexpired term of Dustin Akers ending June 30, 2012, and the commencement of a three -year term of office, on July 1, 2012 and ending June 30, 2015, was before the Council. (See Oaths or Affirmations of Office on file in the City Clerk's Office.) Vice -Mayor Trinkle moved that the reports of qualification be received and filed. The motion was seconded by Council Member Price and adopted by the following vote: AYES: Council Members Rosen, Trinkle, Bestpitch, Ferris, Lea, Price, and Mayor Bowers -7. ^ NAYS: None -0. REGULAR AGENDA PUBLIC HEARINGS: NONE. PETITIONS AND COMMUNICATIONS: BUDGET - ROANOKE VALLEY RESOURCE AUTHORITY: Daniel D. Miles, Chief Executive, Roanoke Valley Resource Authority, appeared before the Council and presented its proposed 2012 -2013 Annual Budget. (For full text, see copies of the report and proposed FY 2012 -13 Budget on file in the City Clerk's Office.) Council Member Trinkle offered the following resolution: ( #39342 - 041612) A RESOLUTION approving the annual budget of the Roanoke Valley Resource Authority for Fiscal Year 2012 -2013, upon certain terms and conditions. ^ (For full text of resolution, see Resolution Book No. 75, page 300.) 657 Vice -Mayor Trinkle moved the adoption of Resolution No. 39342- 041612. The motion was seconded by Council Member Rosen. Mr. Miles advised that the Authority would not raise tipping fees for the tenth consecutive year and noted that as of May 2011 the Authority paid off its outstanding debt. He explained that he foresaw an increase in the rate structure for Fiscal Year 2013 -14 unless the economy picked up soon. There being no questions and /or comments by the Council, Resolution No. 39342- 041612 was adopted by the following vote: AYES: Council Members Rosen, Trinkle, Bestpitch, Ferris, Lea, Price, and Mayor Bowers -7. NAYS: None -0. REPORTS OF OFFICERS: CITY MANAGER: BRIEFINGS: Recommended Proposed Fiscal Year 2012 - 2013 Budget Amelia Merchant, Director of Management and Budget, summarized the following proposed Fiscal Year 2012 -2013 Recommended Budget: FY 2012 - 2013 Budget Recommended budget is balanced and meets the priorities established by Council Budget Totals - $252,757,000 o Increase of $2,538,000 or 1.01% after adjustments for Meals Tax rate change and Daycare Services o Includes no increase in real estate or other local tax rates • Includes 3% base pay increase for employees • Behind in the market by 5% Last increase in base pay - 2% July 2008 • Includes 5% salary increase with 5% VRS contribution by Sheriffs employees as required by State Difficult Measures to Balance the Budget No growth in target areas • Fleet Capital (Fleet Replacement) • Technology Capital • Capital Building Maintenance Return to more restrictive managed hiring process Reductions in select budget contingencies Balancina Challenges Non - Discretionary o Medical, Dental Employer Contributions o VRS Employer Contribution o Life Insurance Employer Contribution Unfunded State /Federal Mandates o Line of Duty Insurance Benefits Focus Areas • Maintaining Current Levels of Core Services with Limited • Service Enhancements • Employee Compensation Ms. Merchant advised that the recommended budget required a restrictive hiring process to fill vacancies at a slower pace to ensure that necessary vacancy savings for Fiscal Year 2013 were generated. Projected Revenue Growth of 1 %e FY 2013 Recommended Revenue Estimates Compared to FY12 Adopted Estimates Calgary FY12 lrcnwY 1� $ % e�w� •eWIW R.Fw M10 Iwnwq m. .W.n ampl .O6,OW o).NO 1120 UI a.M PmanuaWanY r.. 1e.e>zoW BeWWO 1e.1sz..00 SwaeYFY.xW r.. ..01].000 1a n saW ao1% _ax .1. T. IB LSYW 18 ]BB WJ 31]WO 1.5% &rsreo Lemma ra 1191D W] It B36W 60% Lr ra. 11J3M0 96§ RgaN FO%ra. 11,1.1[% 13.5@.gp llW0 61% Camm�[YiYn ra. 6B2,WJ 1 111. (.1 W0 E.% SYIef FNVy R. Menu. 6]95BOW N151.. HJ.WO n5x Uigeslw5em[es IO.OW t0. M9 WG )1J. WJ Oiler lie.mwa JI S.IWC ID0.0 31% $uYOW ]$.,z1..OW 35].>5]p00 3.f.V.OW 10% ] %PrepnN Fm]O. ]15.0[0 IV150.tl1 MnWnamena 1].J.W. I]16J0A'01 %%I LeYl fiaiatl FUtl Renluu ]L 6%000 IS]]fl SNOW. ' -vAJal 4u by2 %grape] f1 t.. ad D,i.. revenues 5 MC The Director of Finance indicated that since the April 2 briefing General Fund revenues have increased by $1,250,000.00. Projected State Revenue Changes FY 2013 Recommended Revenue Estimates Compared to FY12 Adopted Estimates ' In FY13, the Co -m 1lP rvlll OaY Daycare por0ere ab611y qPq Pen rembursng Pe City w 1'w bwn Oafs pectice. FYI Recommended School Funding An increase of $712,343 (1 %) over Base Funding in FY12 6Ylxmows It�n.l..ere smanwl %IZm.w MmakyeslM I... R1 . 1AM 31% sl frw Fapmya lunYnY alarue1 a 63 6w eeso.mR 1a.wu Dx% sronsMro.I6+aulFg opv'O N.L. ZJ,euwo I6 N.w01 -za% DepmSeN+a' ]]630w 1.`1) iabl$wtl $ervvu ]]ONOw 3]fiR0.0 lent [WI -138% Oper GaleporwlPY 11.r. 19... 6146 31% Lge16YM Remlry 61..A. Wn'. fmllw d.1% iqY SYle Rewxe4clwlp Dytw WaAw YZ". 2U. 031 ' In FY13, the Co -m 1lP rvlll OaY Daycare por0ere ab611y qPq Pen rembursng Pe City w 1'w bwn Oafs pectice. FYI Recommended School Funding An increase of $712,343 (1 %) over Base Funding in FY12 +awna ucai.ry ai 1 s�w.a..n •f.+Wie rr�f,�9i ri. �� mYmv rvuvr.varo meoswy we Limited Incremental Revenues Available for Allocation to Budget Priorities x9175621 Total General Fund Revenue Growlh�$ 2,538,000 LMYN(Aii V[rmeg6H V, Y, )) 648,000 om,W (woeww l¢r..a a sx vnmuJ _Plus: Decline in Sodal Revenue Services 0„¢fau¢SUbley(vkluW ddsnxnl p0]6''M _ Subtotal_ 3,196,000 Mpe,Fnervm 639,. Less: Revenue Growth Dedicated to (712,343) M]b93 aG o Md Roanoke City Schools Al F "A E¢nv OebSnF. IOI. Lm GpYp C" 9J,,6J9 Less Employer Paid Fringe Cost Increases (1,011,267) ,035.056 Gemnpenry. Gaya 4crual. qn >1 for Medical, Dental, Life Insurance, VRS Mrm¢rlCmurpulm PU One ilmv Senngs '. 1 ,SOJ,311 Revenue Growth Available for Allocatlon $1,462,390 559051 bn Ceinnuniry LNege{olbge SCMen. to Priorities ays(Cw+.bwn OmM, WLian+m PW 6m Deca,1. \bm6✓sr,R e Council Member Rosen inquired how much of the medical, dental, life insurance and VRS category was the VRS portion; whereupon, Ms. Merchant advised that approximately $507,132.00 was for VRS. Council Member Bestpitch inquired if the budget contingency was based upon a I formula or policy; whereupon, Ms. Merchant explained that it was not based upon a formal policy, but was kept close to one percent of the operating budget. Reserved & Non - Ranked Allocations „WS J nmrei LFFIi, , FICA a rl x9175621 LMYN(Aii V[rmeg6H V, Y, )) }Jp_rys om,W (woeww l¢r..a a sx vnmuJ 0„¢fau¢SUbley(vkluW ddsnxnl p0]6''M Mpe,Fnervm 639,. aoury eex6olCammmwnM Urwuervwel M]b93 aG o Md 1fi6.PU] Al F "A E¢nv OebSnF. IOI. Lm GpYp C" 9J,,6J9 Msctllvwwx(OFE B. NnrGnnryMrMiwe COnunparcy NUMrvaas Clams ,035.056 Gemnpenry. Gaya 4crual. qn >1 Mrm¢rlCmurpulm PU One ilmv Senngs '. 1 ,SOJ,311 ]7-WOrplrpq 559051 bn Ceinnuniry LNege{olbge SCMen. ,TBH ays(Cw+.bwn OmM, WLian+m PW 6m Deca,1. \bm6✓sr,R x3.99 was 991usunenl TO . _ 915.IR N5 661 Priority Allocations Education i *5�Z 3- Education i L9167A Education Within Allocation Amoun[ $74,252,677 Roll City Public Spaces $]2]]0400 Library Commumty Inlormallon Cen1e6 $1 07I 795 Library Early Literacy deraces 5131088 Library Ceraces H -12 $111361 Summer Real Camp- Colld Wration orth RCPS Supplemental) 532663 LotIong Leammg 572,290 Virginia Cooperative Extension San 275 Roanoke Valley Sister Cities 510,900 Service Entro rats JS 2.6N Library!RCPS summer reading camp for redemption mramel 3a grade $32,668 I Ms. Merchant recalled that at the previous briefing, the Roanoke Valley Sister Cities item was not included, but had since been included in the allocation. She also noted that the Virginia Cooperative Extension item was reduced by $19,025.00, representing the component for the Agricultural and Natural Resources Program and would not affect any youth programs sponsored by the cooperative extension. Education (continued) Not Recommended for Funding S239492 Library Ccmmunip Implication Centers - Ferry Lileacy Fai Suppiamentap $3)591 L,bvy Community Information Centers The 2417 Library lSuppiementall $78236 Library Early Literary Services - Early Literacy Education(9upyementeN S27 34a Library Community Ilutreaah (Book Van1 S]] 326 Virgiak CwperaLVe EAemion I pi,a i4ne and Natural Resources component) $19025 •ell, 663 Safety Safety Within Allocation Amount $80.190.714 Building Safety $577,179 Emergency Management 593,301 Poilce Patrol $9,581,168 Jail Operations S12 378 978 Police Investigation $3404.026 Fire i EMS- Training Division $493574 Fire Prevention Inspection Investigation Division $440.992 Drug Prosecutor (Commonwealth Attorney) $30,535 Police Administrative Services $1,531, HA Sheriffs Office Operations $3,000,367 Police Academy $595,979 • • A Safety (continued) Police Support and Records $1050450 Police Forensics ON Prosecutors Commonwealth Attorney) 41 458331 5634182 Fire and Emergency MMkal Servces Operations $14888216 Roanoke "victim Witness Program Transportation - Si and Pavement Markin, $612017 529386 Office of the La irate 54.105 Enron. Community SeLvi (VJCCCA) 511 Operations $2 438 505 Pou<e- COmmumty mtegratlon 8 senate $121540 Pi School Resource ORkers Ennantemerns $593.360 Transportation- Tralfic Signals $618.661 Corrosion oetentromElectoord LMAOnng Transportation Street Lighting $1,155935 $256,802 Administrative 3uPPOd ONBD OOO $2]546 Administrative Support of Roanoke City General oetnct corn $21.301 Safety (continued) Within Albert on Amount (contrini Police Forensics 4514452 Flrei SuppM 8 Mmmestrallm Services 5634182 Suppot CUCUP Card Judges 5519747 Roanoke "victim Witness Program (Cornmonweallh Mbrnest 529386 R -amnal Juvenile cetenclm $1 030005 Enron. Community SeLvi (VJCCCA) 514.335 Mlmal Control 6 Protection Unit 51.088 W6 Schtd Playgrom d 1,113nagencent $121540 Pi School Resource ORkers $519.551 FnIEMS- Roanoke Emegency k4e 1ciSenate RESS) SIM O00 Corrosion oetentromElectoord LMAOnng PM Ml OARE Program $256,802 r.iiih :�M Safety (continued) Service Enhancements 335,000 Collaborative ei beNreen Pdice and Rre/EMS to Human Services Committee (75 %) reduce outside up, of vendors in cleanup of Illegal methamphetamine labs $15,Ipp Collabora no effort between Police and Fleet Total Action Against Poverty Management to reduce expense by bringing Police ,nryound lot onto city P,upaty (Funded free Fleet $35,000 Retained Earnings) $40000 Not Recommended for Femur, $68,_833 Fire EMS Autometron Coordinator (Supplemental) tip(' 6 Council of Community Serrces 211 Program 525,880 Human Services (continued) Within Allocation Amou Human Services Support $107.910 Human Services Committee (75 %) $322,936 Homeless Assistance Team HUD Grant Match $36.927 Total Action Against Poverty $160.000 Service Enhancements $35,000 STARS Program (Specialized Treatment And Resource Suppmu $35000 Not Recommended for Funtlinn $107.545 Human Services Committee 125 7 $107 645 Ms. Merchant pointed out that Total Action Against Poverty was fully funded at $160,000.00, the Human Services Committee was reduced by 25 percent and the STARS Program was funded which is a collaborative effort with Roanoke County to train foster home parents in -house to take care of children with special needs. Iii ... Infrastructure It Infrastructure Within Allocation Amount $23.490.329 Street Maintenance S 1,090.184 Paving Program S3.376, 604 Virginia Department of Transportation Calai Projects-Local Match Funding 5125,900 Bridge Safety Inspection Program $225298 Sidewalk Repair & Maintenance 5364 555 Snow Removal S 110 597 Radio Technology Support S360531 Analog Digital Radio Support (supplement) 5273.635 Fac. Mgt Mechanical Maintenance (Electrical, Plumbing & W elcmg) 5590,521 Facilities Management - Municipal Complex Maintenance 5600,992 667 Infrastructure (continued) Within Allocation Amount (con[imi l Bridge Rehabilitation and Renovation S616,841 Development Review & Inspection (Planning. 5550296 Building & Development) 5158,875 Stormwater Management Ordinance Update SW 5,789 (Planning. Building and Development) SI7, 169 Environmental Compliance and Best Management Practice S134 , 803 Environmental Infrastructure Management $39,120 Civic Center HVAC Required Frequency S639563 Preventive Maintenance 5127,630 Median and Right of Way Landscape Maintenance SI 261 468 Technology Infrastructure Support $2,010,622 711 Facilities MgmP Bldg Maint Division Contracts & $88 n5 Service Agreements $351,082 a Mayor Bowers asked if the allocation for bridge rehabilitation and renovation upheld the Safe Bridges Initiative; whereupon, Ms. Merchant replied in the affirmative. Infrastructure (continued) Within Allocation Amount 1CnnVal Police Academy New Maintenance Agreements S6322 Facilities Management -HVAC 5550296 Facilities 6tanagement -City Uti ities antl Work Order Managemem SW 5,789 F ea lmmlenance and Blind, 32213499 Slormwater Infrastructure Maintenance & Pollution Prevention (Transitional Division) 5768 919 Facilities 6tanagement- Custodial Services. Cleaning of City Facilities S639563 Storm \^later and Flood Plan Management Engineering) 5162929 Facilities Management . Structural Mamtewnce 5736 711 Feet ltomr Fuel $88 n5 Park and ii Space Management 5805 102 0 Infrastructure (continued) Within Allocation Amount (continued) Geographical Informations Systems (Technology) $301 748 Technology and Innovation Tibmries) $31 800 Fleet Capital $1,858,634 Radio Technology Support Technology lnfrestmcWre Capital $539176 5355 617 Capital Project Management Services $14,746 Stoundrain Crew Temporary Wages (Engineering) $726 907 Urban Forestry $540677 Supplemental Urban Forestry Needs Alley Maintenance $324.148 5100,142 Enterprise Printing Services (Technology) 5200.000 Fleet Vaud. Wash Program S38 793 Map and Graphics Production (Engineering) $75 020 SWM19 Containers and Distribution $78521 Ms. Merchant noted that the Solid Waste Management Containers and Distribution was previously allocated at $103, 521.00 was reduced to $78,521.00. Infrastructure (continued) Service Enhancements $56>,362 Street Paving $403.000 Radio Technology Support S166,362 Not Recommended for Funding 5355 617 Facilities Management - Additional Unities $14,746 Stoundrain Crew Temporary Wages S21530 Stormwater Management(NPDES) S49,820 Supplemental Park Maintenance Needs S143 587 Supplemental Urban Forestry Needs S29 792 '1°4 for 6ikei Red Accomodations 5100,142 iiiess si In response to an inquiry from Council Member Bestpitch on the impact of State mandates and not funding the Stormwater Management (NPDES); Ms. Merchant advised that the funding allotted for the MPDF program was in the capital budget and when not expended carded forward. She stated that there was sufficient funding in the capital account for Fiscal Year 2013 for all necessary activities to continue. ^. MOSS Mayor Bowers referred to the earlier comments under Hearing of Citizens regarding the park maintenance needs of $143,000.00 and inquired what it would provide if it could be funded; whereupon, the City Manager advised that the funding would have allowed for the purchase of additional items for the parks and more items on the Parks and Recreation maintenance list could be completed. Mr. Morrill further advised that within the base budget, the parks and recreation maintenance had begun to grow, but not rapidly as hoped; and noted that currently the Parks and Recreation Maintenance Division operates on a 20 or 21 day mowing cycle for City properties, depending upon the weather. Good Government 1 '100 670 Good Government Within ml0camad amount $14,930011 Sadness License Taxaead $287586 tlu Lemsnlp, Management and Oraddight icily Managers Office) $718.220 Stale decide Tax Praesslnp 5165 614 Cash Management and investment Secaces 5198_)18 Other Laal Trust Taxes $122080 Read Estate Taxdtied 51,477922 Ml5<HlaneWS Revenue CoIIPflars and PAmm4slmhon $1031211.1 Personal PrmpeM Tax fbmm etralm and bi tmr Vemcle 176) License $853,226 Set Off Debi Calendar Plogmm 594,786 Set Ott Debt administrated, praline 537564 City Cannot (Salary and OpemMg Ex,onsesl S229i M unts Recelvame 811inat and Cinectlmds SeMCeS 5321 275 Planning - Permit Center 5185.188 Prct'uremMf SPMCes $315 552 Good Government (continued) w on ru do on anou =edortn oe oumalg IT3491 R ..,an on Plans arnram.f.n $35,245 R lsh danagemen4 S may Tralmnplpss Prevermon and Contall 56944 AWmnn at Aii ing- RaW. N3rb and AOUSe HOUme 543253 Clerk of CvNr Court- Recording. m em onag act E sonn,ng of n,I 8 aim coal cases 176) 112 Cir. of Grtuit CouC - RP[ordlnA management 8 scanno, 0 ez B n,fa radore sill :11 Nanag¢m¢nt6 6,, et -mall 0e ,advent S2I1, 55S Human RPSOUrces- R¢ne4I5 tdTraffrfdd 5.1 +4J4 OIarh of Lumc COUn- Pedoman of 9ta:e manna Ro dupes 6219.660 O�untirlgrM1nancial er, OI L1uC CCU,- Recording . nlNagememd sconnmg of Irs'prooalelfiduciallludgme o, gan,rhmentz $129363 er9eglsian 9eMCes $1Ir321 e- ACnis Gayao le mu c 4037n Rloade sh en 4Ylo and General La elllry Clm ms .,ratPm Aofran., 555552 .1mnign Rdglvor -COn du [t of El ¢enon4 -LOd al S la:elIranian $217 _ +42 3: ifittli 'i,if\ 671 Good Government (continued) wdd.at, amens <dl <. Prm:an<forgnrma��lal9<pomna "I.= - seems so4 4113W Is "o—all $145 4e<Cal, oenagenen.. —Orgol 415225 andrt Sl II Is, an Peso _721. flesaurga{ aryfl oemont— onta.mn ss6s.�3 man pernenr s<r.<esa 8531,136 CIIy Art, Sanwl Board So n SI'd.1 open ofnnulmuon EWt 'esCds SUpoonSn -cf, lm Oi',en,I AB ^_i9E croo — y- General COUnsn NRea] :AryC to Ciro 1frod—no, 59!Fa J"Cen - SUpPon Fry oie General "'to 9'2ea05 - Ards,...nmd —dd Anmal in Ida dd1l lod' 11 ON 5]8:33 Roane¢% alley Teexslm 1 1 Jli Mwgenemfl9udgnel -9 ' s'dt Old nan a a -. T "a I., 9 -I, I'd p,At COL Ttees —y Tmln SB100 T<cn oryy- surd ne554,,1 Camre SUrym se o9911 Good Government (continued) nnuonon amount cor uedo urclanodC OOnba[l WdO,men Be [es 63]322 Board 0 Equalzoal 4113W Managenenl6 Budget -I—P. Wndgpmm�iNepanrlenhl SIP "'t 415225 Hunan ResOmres- Recrulmtenl. Tral-9 add Retenuw S3fB 333 mplope Tmllon Ramnuraemenl .0000 Managemenl 8 BUdl! Tra191 P0ufy FPITIlI melon 525,159 Bmploo,OO FeaIN SpMRe 8531,136 CIIy Art, Sanwl Board So n SI'd.1 ilanagemem 6 Budget -ladde ManagemenJGe^enl Ann straton sereses 891272 CItyA ] omey- Collections 839832 ro lnaloal AUditng- AWn of$h011 Odra Internal Controls 53000 Comm onnea".a Atmmey -Handle C IeOPM of Coun Costs arm or Floos la Me Patrol CR /Could 5]8:33 Roane¢% alley Teexslm .ae5o5 OBneId 1— numaosond Mare sly real d— orlmeono Id sages from 11, lemers to goals a mes f9i 213 oenwaBeMCes- PaM1mgC.011 SB100 Council Member Ferris asked for clarification on the amount categorized as City Attorney Collections; whereupon, Ms. Merchant indicated that the majority of the amount was for staff time spent working with departments on collection items. Is 672 Good Government (continued) seance Enhano 77564 Set OV Oeht nIne SPMe pOemon 59]_ °2l Onol, IDmOn aelmeursemem sIn (YI ..I ael.enel aeU .1 wmm�n S0255 tnti p- enre, PO:uon:aupolemenlan ssisa Finan[e- Refiremen, POeAiOn ISUpplemenlall 541162 RISA 0- ti,emen,, M5O9 Onllne iiiiiiiih Ms. Merchant advised that $40,000.00 was allocated to reinstate the employee tuition program, which will be revamped to benefit more employees who wish to participate in the program. ... Livability Sne 7. Livability Within Allocation Amount $14.616.639 Planning & Urban Design Service $784 497 Code Enforcement SI 042,822 P TArmin Asst III Position for Code Enforcement 389509 (Supplemental) $7-536 Traffic Engineering, Transportation Planning. and Project Mgmt 5463,436 SWM Central Business District Trash Recycling Youth & Family Programming (Supplemental] Collection $218,975 SWM Recycling Collection 5533,653 Books and Materials 5574,12$ Greenway & Trail Management S I, 1 18,523 Greenaway & Trail Management Supplemental Needs (Supplemental) $ 17771 SW N Trash Collection S2, 804,772 Neighborhood Library Services $,,073.565 Livability (continued) Within All A figgindill Neighborhood Support (Office of Neighborhood Services 389509 Parks & Res - Adult & Senior Programming $425.602 Parks & Bee - Youth & Family Programming $1, D7692D Youth & Family Programming (Supplemental] S182.057 Woodrow Wilson After School Program ,Supplement,') S27853 HUD General Armin & Internally Operated Housing Programs S25750 Neighborhood Library Services $,,073.565 SWM Brush Collection Leaf Collection $247 721 SWM Collectino Inspectors $165364 Parks& Re[- Special Event Suppad $105.057 Public Transpahabon - Greater Roanoke Transit Company $1,654.105 35 673 674 Livability (continued) Within Allocaion Amount Icon(nuedl S2O5,217 Increased maintenance of green" tralls and parks Bute Collection 51 027 a02 Parks d Res Aquatic Operation and Programming $158.633 Mellon of after supper program at Wedi Wilson Parks B Res- VDH Summer Food Service Program 5111.310 52ze53 Community Sustainablllry Programming 511).156 during moMn9 season (Supplemental) SW LI Operations (Call Center) 535500 $15$ Ma SIVSI Physically Challenged Service $2053]3 NeighUOmoa] Support - F/T PAmin Asst III Posnm EventZone - Special Event Coordination & Smi'lementID) 533993 Petr ing Services 5121.932 sate -A- men(Supplementap VA Amateur Sports S59. coo !dill Mountain Zve S33 20 Livability (continued) SxNp Enhancenwnts S2O5,217 Increased maintenance of green" tralls and parks 519.n1 ExLdnSRn mall School programs, summer camps, are larger scale community events 51920.57 Mellon of after supper program at Wedi Wilson media smog 52ze53 Prt viral for Mmlmstrathe CW a Enforcement Support during moMn9 season (Supplemental) gar, e36 Not RKVmriRni for Funding $15$ Ma Dewnmwn De 4rpmem Plan (Supplemental) 551,500 NeighUOmoa] Support - F/T PAmin Asst III Posnm Smi'lementID) 533993 McunWm vlew(Supplementa0 51,500 sate -A- men(Supplementap $5001) Sustainabil (tceminator Temp evages(Supplemental) 533,597 1e Fl 675 Livability (continued) Not Recommmaea for Funtllno Iconanueel DRI - "Friends of me Farmers MnM¢P 512500 CW OCII of C.muNN Senfre- %m unleer RomrMe Valley IVRVrH ndsOn Blue Rope fHOBRI Proaram 510,000 General Services - CINC Center Rental 57 500 Economy 42f 4� 676 Economy within ughooect!Mount S3232.153 Bic-11 Oecelnpnem- Bcause, 6Isrhorce 112. oerelopment 5117,511 6Jnngs and Collec4ons- On,svret Part Eniwremenl. SIC WO >Cminishauon. and O011smons ED1551 --cat Ed ad an 115 %1 523512 PDarwAe RPgIOndI PdCOeoNp IIII III EconIm I Derolcymeni- Pertenl In, the N6 SzanSMpol It II_ E[nZ1 $'17.,36 RomM.e Regional Bmch Business Devee —ent Gems 510,06E useu, a. ealles On- Regional Inch—t ni Ideal IIOIn, 9PMlopnenl 1615Y Beetleloamenl Tasran 521 Is o,n naM Vlamrs eureau 9i1 Lto an Culture 1233250 local MarAOfirlg olG:yot Dl Oantm unlrsh 3I C. .. Rwrate da 511 212 1111h,PS, In ey Horse 9lnw S3i0'00 shedIr nia Mssl a Pageant 59,500 t.Gs C", 52,890 teens of ConeMSMO CDmmual aic—Ma hngnl, hranD image "usce iDer PdlParegiOnnl axareness of ROOnoXp ul 5}1.§02 it Economy (continued) SerNre Enhancement 342.599 Lcn:e'II the 1pua'BHYnsM Muchhuh c1 Ennow Mxncan Cuoure 112. I nKhhuri and Is. Berea I. E99 ROaKFe SMNI Buses teticpnsl Center SIC WO Wi Recanmenced la Pointed Cmlatlkn and VSllms"'ade ISUpyxISMA) Sw Ose m Ceer In hie �zre (suysmmla'1 "1c7, EIKVM., Oushe" xIP License PM's.. i 1ii Iq Od Shell "ars, Ehugha,sh1 Si556O BA FE. "'a b PaXrtg 4htinetld9On $1, sun r counce. In rssm -.. Rvgttetmt la Eemony and E.I. —Ile' STD 1C1 Wnnbxn ..Inc. -OR he MaAelnq SValey7" Sl] @9 pmntwn RwMe Inc . - I3w.necat Housing "A'UXmq GUp 111193 westen 1,rd —Land 1. i,,, e+gnu E,.,, PMIe 3I C. Ms. Merchant pointed out the Roanoke Arts Commission was reduced by 25 percent or $70,109.00, similar to the reduction of the Human Services Committee. r. n 677 Recommended Fee* Adjustments 'No recommended increase in any local taxes Recommended Fee Adjustments (continued) Ms. Merchant advised that the previous two slides illustrated the recommended fee adjustments that mostly normalized and provided for more efficient fees. i Ms. Merchant advised that the previous two slides illustrated the recommended fee adjustments that mostly normalized and provided for more efficient fees. • roamilre Recommended Pension Plan Cost of Living Adjustment • Factors considered in providing an adjustment: • Change in the consumer price index • Pay raise recommended for active employees Increased cost to the pension plan • Level of raises provided by similar plans within the state • Eligible members of the Pension Plan last received a 1.75% cost -of- living- adjustment on July 1, 2008 • Recommendation: Provide a 1.5% increase to eligible members of the Pension Plan effective July 1, 2012 The Director of Finance explained that typically when a raise was given to active employees, a Cost of Living Adjustment (COLA) was given to retirees as a part of the pension plan. Capital Project Planning Maintain Current Capital Assets Infrastructure Investment for Livability and Economic Development Bridge ReweaOoNReplacement Curb, Gutter and Sidi • Stteetscape Protetls • Shim Drams • CIVIC Center Sch-I Maintenance Targeted Livability Investments • Pada and Recreation master Plan btomnes Investments made within parameters of debt policy. A r•� Recommended Debt Issuance FY 2013 -2017 Mf •eyai,ucsnvae C. CX 1 25C 303 FY 2013 Cash Funding for One -Time Expenses F. TO- "I 679 ME Budget Calendar Budget Public Hearina -April 26, 2012 • 7:00 p.m. (Council Chamber) -Council Briefina /Budget Study • May 7, 2012 •9:00 a.m. (Council Chamber) -Budget Adoption • May 14, 2012 •2:00 p.m. (Council Chamber) Ms. Merchant advised that the budget document would be available for review on the City's website, at the Main Library reference desk and in the City Clerk's Office. She expressed appreciation to the Budget Committee, Priority Team members, and CBET team members for their efforts and support on the completion of the 2012 -2013 balanced budget. In closing, Council Members Lea, Ferris and Rosen thanked the staff and expressed appreciation to the administration on its efforts to provide employee raises and furthermore, encouraged citizens to attend and share their views regarding the proposed Fiscal Year 2012 -2013 budget at a public hearing scheduled for April 26 at 7:00 p.m. Council Member Bestpitch expressed his concern with regard to the cuts for the Roanoke Arts Commission and Human Services Committee budgets. There being no additional comments by the Council, Mayor Bowers advised that all comments would be referred to budget study for discussion on Monday, May 7 during the informal session of Council at 9:00 a.m., in the Council Chamber. B6962 Elmwood Park Improvements Update The City Manager shared background information regarding improvements to Elmwood Park and introduced David Hill of Hill Studio for the following presentation: Master Plan Illustration from January 17, 2012 City Council Update max: JI'z"r_1-.s ,,P _ Sauccr Magnolia Alke x Elm Avoam Petra Lawn ='. 1 Performance Venue Elmwood Park Progress Meeting nnvrvcotl Vale P�O(lrCSS Meelinq April 16. 2012 Update: Citv Council More Detail on these Design Issues: 1. Parkwide Signage 2. Artwalk / Bullitt Avenue 3. Saucer Magnolia Allee 4. Performance Venue 5. Vendor Opportunities _ 6. Schedule .: Elmwootl Park PmBress Meeling 61 11 b u Ali El—otl Park Progress Meeting r, Au Elmwootl Park PmBress Meeling 61 11 b u Ali El—otl Park Progress Meeting r, •: Elmwood Park Progress Meeting Elmwood Park Progress Meetng Elmwood Park Progress Meeting `il .:� z Elmwood Pp�P P�O�as Mee�nig 0 low ♦C Elmwood Prnk Ploges MeeOpg A\ I [�:$7 MOOS I y Bmwaotl POk Pm9�ess Meefinp /7 • i Elmwood Park Progress Meeting d Cal -pipe security bollards "LBMR" SERIES - $1,600 to $1,700 each 4 orB "diameter - Downey, CA simpler function than others- no pneumatic assisted Ilfi Elmwood Park Pro,,asi Meeting iA HmwOOd Pork Progress Meeting Y .. Rain Gardens Elmwootl Park Progress Meeting Rain Gardens Pmweed Park Progress Meeting Ran GaNens Elnmootl Polk Progres MeaPrng r\ Rain Gardens ElmwoOtl Park ROg¢ss Meeting i Elmwood Park Progress Meeting G I—od Park Progress Menting ••1 Elm.d Pplk Progress Meeting Elmwood Pork Pr.,,, Meerin, AMR r I Elmwood Park Progress Meeting Elmwood Park Progress Meeting 692 Elmwootl Park Progress Meeting C qq Elmwood Park Progress Meeting Elmwood Pak Pragees Meetng MM nw Elmwood Park PogreA Meeting 4 Eimwood Park Progress Meeting ii Elmwood Park Progress Meeting 693 TOOM Elmwood Park Progress Meeting Elmwootl Park PrOBre55 M,fiog fii J 1 Elmwood POlk Pr.,,, MBefiag k y Elrtrwootl Park Progress Meeting Elmwootl Park Progress Meeting Ir� awx w' id 695 NOR Elmwood Park Progress Meetlog Elmwood Park Progress Meeting Schedule July 16, 2012 North End Sitework Begins October 16 South End Sitework Begins Park Closed Summer 2013 Park Reopens A A A Bullitt Avenue Parkins Replacement Options Parking Spaces Lost on Bullift Avenue (24) Potential Sources: A. Daily Parking gained on Williamson Road 16 B. Add to West Bullift 10 C. Add along West Day 17 D. Add Along Jefferson in front of Library 2 E. Add Along Jefferson Soc. Sec. to Crestar 9 Total: 54 Net Gain: +30 Trolley Bus: Stop at Artwalk linking garages } Elmwood Park Progress Meeting 6 Elmwood Pak Progress Meeting k 697 .•: LI—Od Park Progress Meeting or f Elnwroatl Park PmgieSf Meoring Elm d Por, 1 1,1: MOcrinq iw- Comments to Address in Design Phase 1. Better Directional Signage, esp. on Mill Mountain Greenway 2. Add bike parking, Handicapped Parking near Performance Venue 3. Better gateways toward Southeast, Old Southwest Neighborhoods 4. Make Jefferson Street all- Handicapped Parking during concerts 5. Connect the greenway so as not to lose ADA access 6. In Bioretention Areas, plants that remove metal and pollutants 7. Provide opportunities for Banners, and Animate the Lanterns 8. Creatively address guidelines into Barrier Design for Special Events E[m .o d Park Progress Meetlgg Elmw..d Park Progress Meetlgq b 700 Elmwood Park Pmgess Meefing Long Range Plan la U Elmwood Park Pkogle.,, Meefing (See presentation on file in the City Clerk's Office.) I 701 Vice -Mayor Trinkle stated that he was pleased with the presentation and timeline because it provided for the least interference in the festival schedule. He inquired as an attempt to correct the geography was any seating within the amphitheater lost; whereupon, Mr. Hill replied that no seating was lost. He asked if chairs would be supplied at some events. Steve Buschor, Director of Parks and Recreation advised that they are currently exploring versatile chair options. Vice -Mayor Trinkle suggested the use of the preserved ticket booths from Victory Stadium in the amphitheater design; whereupon, Mr. Hill advised that studies indicate that people rarely purchase tickets at booths at the venue, but would look into it. In response to an inquiry from Dr. Trinkle with regard to the Magnolia trees, Mr. Hill indicated that some trees would be relocated from the current stage area to the 111 Franklin Road area to spread them out. Council Member Price inquired about the number of spots for vendors and the grade of the amphitheatre steps; whereupon, Mr. Hill indicated there was the potential for 70 to 80 vendor spots and that the some steps were graded at five inches and some at nine inches. Council Member Rosen suggested that Global Spectrum be consulted when designing the stage because of their experience with performance venues. Mr. Buschor commented that the park was versatile serving many needs of the community, with a performance venue for large and small events in a park -like atmosphere. He added that it would be equipped to accommodate vendors' electricity and water needs that previously were not addressed. Council Member Bestpitch inquired if the perimeter fencing was permanent; whereupon, Mr. Hill replied that most of the fencing was permanent, but temporary panels could be used when needed. He noted that they were exploring the type of fencing materials to use. Mr. Bestpitch further inquired if the plan was to lower the height of the park's rear wall or raise the grade of the greenway. Mr. Hill advised that it was safer to lower the height of the wall, but some places within the greenway would have to be raised to counterbalance the changes in the wall. Council Member Ferris asked about handicap accessibility and if the ABC Board had been consulted. Mr. Hill advised that many parts of the park were flat and the other areas would be graded to allow accessibility for wheelchairs and person with disabilities to use the park as well. Mr. Buschor advised that the ABC Board had been consulted and made recommendations with regard to the fence size and lights at the points of entry. 702 Following in -depth dialogue regarding park accessibility, Vice -Mayor Trinkle inquired if the stage should be pushed back to accommodate more seating; whereupon, Mr. Hill advised that studies showed that the 4,500 to 5,000 seat range was perfect for an outside venue and to increase the seating capacity major changes to the park and grade of the land would have to take place, numbers in excess of that were usually held at civic centers. In response to an additional inquiry from the Vice -Mayor regarding the area in front of the stage, Mr. Hill advised that it was multipurpose area that would house an interactive fountain during the day and serve as a dance floor during events. Following additional dialogue with regard to the dance floor area and beverage trucks, Mayor Bowers expressed his disagreement with the idea of the art walk; and noted his preference that the western end of Bullitt Avenue remains as is for parking. Council Member Bestpitch suggested that other downtown streets be surveyed to accommodate more parking spaces. After a comprehensive discussion of the matter, the briefing on the Elmwood Park improvement update was received and filed. The City Manager advised that the work on the north end of the park would go out for bid in May. ITEMS RECOMMENDED FOR ACTION: WESTERN VIRGINIA WORKFORCE ACT - BUDGET - GRANTS: The City Manager submitted a written communication recommending acceptance and appropriation of the Western Virginia Workforce Development Board Workforce Investment Act Grant funds for Program Year 2011. (For full text, see communication on file in the City Clerk's Office.) Council Member Rosen offered the following resolution: ( #39343 - 041612) A RESOLUTION accepting the Western Virginia Workforce Development Board Workforce Investment Act grant to the City in the amount of $12,672.00 for Program Year 2011, and authorizing the City Manager to execute the requisite documents necessary to accept the funding. (For full text of resolution, see Resolution Book No. 75, page 300.) I 703 Council Member Rosen moved the adoption of Resolution No. 39343 - 041612. The motion was seconded by Vice -Mayor Trinkle and Council Member Price and adopted by the following vote: AYES: Council Members Rosen, Trinkle, Bestpitch, Ferris, Lea, Price, and Mayor Bowers -7. NAYS: None -0. Council Member Rosen offered the following budget ordinance: ( #39344 - 041612) AN ORDINANCE to appropriate additional funding from the Commonwealth of Virginia for the FY12 Workforce Investment Act Grant, amending and reordaining certain sections of the 2011 -2012 Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. (For full text of ordinance, see Ordinance Book No. 75, page 301.) Council Member Rosen moved the adoption of Budget Ordinance No. 39344- 041612. The motion was seconded by Vice -Mayor Trinkle and Council Member Price and adopted by the following vote: AYES: Council Members Rosen, Trinkle, Bestpitch, Ferris, Lea, Price, and Mayor Bowers -7. NAYS: None -0. BUDGET - FALLON PARK POOL: The City Manager submitted a written communication requesting transfer of funds for Fallon Park Pool improvements. (For full text, see communication on file in the City Clerk's Office.) Vice -Mayor Trinkle offered the following budget ordinance: ( #39345 - 041612) AN ORDINANCE to transfer funding from the Capital Improvement Reserve Contingency to the Fallon Park Pool Repairs Project, amending and reordaining certain sections of the 2011 -2012 Capital Projects Fund Appropriations and dispensing with the second reading by title of this ordinance. (For full text of ordinance, see Ordinance Book No. 75, page 302.) 704 Vice -Mayor Trinkle moved the adoption of Budget Ordinance No. 39345 - 041612. ^ The motion was seconded by Council Member Price and adopted by the following vote: wy1 AYES: Council Members Rosen, Trinkle, Bestpitch, Ferris, Lea, Price, and Mayor Bowers -7. NAYS: None -0. COMMENTS BY CITY MANAGER: Ribbon Cutting There will be a ribbon- cutting for pedestrian bridge on Tinker Creek Greenway. Monday, April 23, 10:30 a.m., on the north side of Roanoke River pedestrian bridge, on the greenway near Hooker Furniture. This bridge connects Tinker Creek Greenway to the Roanoke River Greenway. Innovative Leadership Conference The City and Virginia Cooperative Extension will hold a 2012 Innovative Leadership Conference. Tuesday, May 22, from 9 a.m. - 4 p.m. at Hotel Roanoke and Conference Center. The conference is designed to expand participants' understanding of the process of change in challenging environments and is based on the book "SWITCH." REPORTS OF COMMITTEES- SCHOOLS-BUDGET: The Roanoke City School Board submitted a written report requesting appropriation of funds for various educational programs; and a report of the Director of Finance recommending that Council concur in the request, as amended. (For full text, see communication on file in the City Clerk's Office.) Vice -Mayor Trinkle offered the following budget ordinance: ( #39346 - 041612) AN ORDINANCE to appropriate funding from the federal and state government grants for various educational programs, amending and reordaining certain sections of the 2011 -2012 School Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. (For full text of ordinance, see Ordinance Book No. 75, page 303.) 705 Vice -Mayor Trinkle moved the adoption of Budget Ordinance No. 39346 - 041612. The motion was seconded by Council Member Rosen and adopted by the following vote: AYES: Council Members Rosen, Trinkle, Bestpitch, Ferris, Lea, Price, and Mayor Bowers -7. NAYS: None -0. SCHOOLS - BUDGET: The Roanoke City School Board submitted a written report requesting transfer of funds for capital projects; and a report of the Director of Finance recommending that Council concur in the request, as amended. (For full text, see communication on file in the City Clerk's Office.) Vice -Mayor Trinkle offered the following budget ordinance: ( #39347- 041612) AN ORDINANCE to transfer funding from the William Fleming High School Renovation project to the Westside Solar Water Heater, Preston Park Playground, and Virginia Heights Window Replacement projects, amending and reordaining certain sections of the 2011 -2012 School Capital Projects Fund Appropriations and dispensing with the second reading by title of this ordinance. (For full text of ordinance, see Ordinance Book No. 75, page 304.) Vice -Mayor Trinkle moved the adoption of Budget Ordinance No. 39347- 041612. The motion was seconded by Council Member Price and adopted by the following vote: AYES: Council Members Rosen, Trinkle, Bestpitch, Ferris, Lea, Price, and Mayor Bowers -7. NAYS: None -0. UNFINISHED BUSINESS: NONE. INTRODUCTION AND CONSIDERATION OF ORDINANCES AND RESOLUTIONS: NONE. MOTIONS AND MISCELLANEOUS BUSINESS: 706 INQUIRIES AND /OR COMMENTS BY THE MAYOR AND MEMBERS OF CITY ^� COUNCIL: Council Member Bestpitch commented on his recent attendance at the wrap up celebration for the Roanoke 100 Mile Event, adding that it was extremely successful, with approximately 850 participants. Council Member Lea announced that the Cosmopolitan Track Meet would be held the first week in May at the William Fleming High School track facility. He noted that the event previously took place in Salem and he hoped it would remain at William Fleming. Council Member Price called attention to the Westside Elementary School Debate Team traveling to Wiley College, by invitation, to participate in a debate; and also pointed out that Westside was the only elementary school to be invited and the students should be commended. At 5:37 p.m., the Mayor declared the Council meeting in recess for a Closed Meeting in the Council's Conference Room, Room 451, and thereafter, be reconvened at 7:00 p.m., in the City Council Chamber. At 7:00 p.m., the Council meeting reconvened in the Council Chamber, Room 450, fourth floor, Noel C. Taylor Municipal Building, with Mayor David A. Bowers presiding, and all Members of Council in attendance. rr PRESENT: Council Members Court G. Rosen, David B. Trinkle, William D. Bestpitch, Raphael E. Ferris, Sherman P. Lea (arrived late), Anita J. Price, and Mayor David A. Bowers -7. ABSENT: None -0. The Mayor declared the existence of a quorum. OFFICERS PRESENT: Christopher P. Morrill, City Manager; Timothy R. Spencer, Acting City Attorney; Ann H. Shawver, Director of Finance; and Stephanie M. Moon, City Clerk. At this point, Council Member Lea entered the meeting. (7:02 p.m.) The Invocation was delivered by The Reverend Maurita Wiggins, Pastor, Valley Community Church of Divine Science. The Pledge of Allegiance to the Flag of the United States of America was led by Botetourt County Girl Scout Troop 138. .� 707 Mayor Bowers requested a Moment of Silence in memory of the students that were killed in the horrific tragedy that occurred on the Virginia Tech campus on April 16, 2007. PRESENTATIONS AND ACKNOWLEDGMENTS: ACTS OF ACKNOWLEDGMENT: Council Member Ferris offered the following resolution paying tribute to Mary Colette Carver as a recipient of the Citizen Hero Award: ( #39348- 041612) A RESOLUTION in the Council of the City of Roanoke, to honor Mary Colette Carver as a Citizen Hero. (For full text of resolution, see Resolution Book No. 75, page 305.) Council Member Ferris moved the adoption of Resolution No. 39348 - 041612. The motion was seconded by Council Member Bestpitch and adopted by the following vote: AYES: Council Members Rosen, Trinkle, Bestpitch, Ferris, Lea, Price, and Mayor Bowers -7. NAYS: None -0. The Mayor presented a ceremonial copy of Resolution No. 39348 - 041612 to Ms. Carver. ACTS OF ACKNOWLEDGMENT- SCHOOLS: Council Member Ferris offered the following resolution paying tribute to the Patrick Henry High School Boys' Varsity Basketball Team: ( #39349 - 041612) A RESOLUTION paying tribute to the Patrick Henry High School Boys' Varsity Basketball Team for its outstanding 2011 -12 season, including a third consecutive Western Valley District Regular Season and Tournament Championship. (For full text of resolution, see Resolution Book No. 75, page 306.) Council Member Ferris moved the adoption of Resolution No. 39349- 041612. The motion was seconded by Council Member Price and adopted by the following vote: AYES: Council Members Rosen, Trinkle, Bestpitch, Ferris, Lea, Price, and Mayor Bowers -7. NAYS: None -0. 1: The Mayor presented a ceremonial copy of Resolution No. 39349- 041612 to ^ Coach Jack Esworthy and recognized the team. ACTS OF ACKNOWLEDGMENT- SCHOOLS: Council Member Price offered the following resolution paying tribute to the William Fleming High School Lady Colonels Varsity Basketball Team. ( #39350- 041612) A RESOLUTION recognizing and commending the outstanding performance of the 2011 -2012 William Fleming High School Girls Varsity Basketball Team. (For full text of resolution, see Resolution Book No. 75, page 307.) Council Member Price moved the adoption of Resolution No. 39350 - 041612. The motion was seconded by Vice -Mayor Trinkle and adopted by the following vote: AYES: Council Members Rosen, Trinkle, Bestpitch, Ferris, Lea, Price, and Mayor Bowers -7. NAYS: None -0. The Mayor presented a ceremonial copy of Resolution No. 39350 - 041612 to Coach Champ Hubbard and recognized the team. ROANOKE CITY SCHOOL BOARD: Presentations by candidates for consideration as Roanoke City School Board Trustees; the candidates are John W. Elliott, Jr., Mae G. Huff, Todd A. Putney and Richard M. Willis, Jr. John Elliott, Jr., appeared before the Council as a candidate for appointment to the School Board and advised that he still wished to be apart of the wonderful team to oversee the City schools, teachers and students. He added that he was interested in working as a team member to review, evaluate and facilitate programs that would be important to promote a first class school district. Mr. Elliott concluded stating that he was an individual that would support group decisions, work toward stronger relationships, and commit to the time and energy it takes to be present at meetings and visit schools. Mae Huff appeared before the Council as a candidate for reappointment to the School Board and advised that the Roanoke City School Board has accomplished much during the last six years, such as, redrawing attendance zones, closing and repurposing schools, outsourcing transportation and nursing services. She noted that the graduation rate has improved with fewer dropouts in addition to the Forest Park Academy graduating over 400 students. �. 709 She continued stating that all City schools were State accredited and with the ongoing budget challenges, the Board will continue to make tough decisions in the best interest of the students. She pointed out that during her tenure as a School Board Trustee; she has served on the budget, school safety, sovereign governance and policy, naming rights and daytime disciplinary hearing committees. She concluded by stating that she truly believed in the mission statement of the schools and respect, trust and honest communication were the foundation of a successful and productive relationship. She asked Council for the opportunity to continue the work in moving Roanoke City Public Schools forward. Todd Putney appeared before the Council as a candidate for reappointment to the School Board and respectfully requested the opportunity to continue serving as a School Board Trustee. He compared the work of the School Board to a basketball team and stated that in the current funding environment, pressure defense and speed were two of the most important things to have on the local school board. Mr. Putney added that he hoped to continue work in the area of performance management to help develop, manage, coach and counsel the staff of the school system to perform better to help families and students achieve success; and to continue to focus attention on students and their families as the customers of the school system and center everything around their well being. Richard Willis, Jr., appeared before the Council as a candidate for reappointment to the School Board and advised that he hoped to continue to work with the Board and added that his background was in technology and science and he worked tirelessly with the youth at his church. He described a program designed to identify third graders with potential to work strongly with them to ensure nothing gets in their way with regards to learning. Mr. Willis further advised that community involvement was a key to success and commended the Citizen Leadership College that empowered citizens to get involved and learn more about City government. He concluded stating that the School Board was in the business of improving humans and he would like the opportunity to continue that work. Mayor Bowers thanked the candidates and advised that the appointments would be made at the May 7 Council Meeting. 710 PUBLIC HEARINGS: SCHOOLS: Pursuant to instructions by the Council, the City Clerk having advertised a public hearing for Monday, April 16, 2012, at 7:00 p.m., or as soon thereafter as the matter may be heard, to receive the views of citizens regarding the appointment of three Roanoke City School Board Trustees for three -year terms of office commencing July 1, 2012 and ending June 30, 2015, the matter was before the body. Legal advertisement of the public hearing was published in The Roanoke Times on Friday, April 6, 2012. (See publisher's affidavit on file in the City Clerk's Office.) The Mayor inquired if there were persons wishing to comment on the appointment of three Roanoke City School Board Trustees for terms of three years, each, commencing July 1, 2012. Chris Craft appeared before the Council and offered his support of the current School Board Trustees Mae Huff, Todd Putney and Richard Willis, Jr., to continue the good work of the School Board. There being no additional speakers, the Mayor declared the public hearing closed; and all comments received and filed. ZONING: Pursuant to Resolution No. 25523 adopted by the Council on Monday, April 6, 1981, the City Clerk having advertised a public hearing for Monday, April 16, 2012, at 7:00 p.m., or as soon thereafter as the matter may be heard, on the request from Fenton Childers, on behalf of Kroger Limited Partnership I, to rezone property located at 3635 Peters Creek Road, N. W. and 0 Peters Creek Road, N. W., bearing Official Tax Nos. 6490807 and 6490814, from MX, Mixed Use District, subject to certain conditions, to CLS, Commercial Large Site District, with conditions. The proposed use of the property is an office building (existing) and gasoline station (new). The Peters Creek North Neighborhood Plan designates the property for commercial use, the matter was before the body. Legal advertisement of the public hearing was published in The Roanoke Times on Friday, March 30 and Friday, April 6, 2012. (See publisher's affidavit on file in the City Clerk's Office.) 711 The City Planning Commission submitted a written report recommending approval of the rezoning request to rezone the property. The application was consistent with the Citys Comprehensive Plan, Peters Creek North Neighborhood Plan, and Zoning Ordinance as a portion of underused parking lot will be redeveloped for an active use. Applicant has added a proffer to amend their site plan to add a note that the proposed lighting will be designed not to exceed 0.5 foot candles at the property lines. (For full text, see report on file in the City Clerk's Office.) Council Member Ferris offered the following ordinance: ( #39351 - 041612) AN ORDINANCE to amend §36.2 -100, Code of the City of Roanoke (1979), as amended, and the Official Zoning Map, City of Roanoke, Virginia, dated December 5, 2005, as amended, to rezone certain property within the City, subject to certain conditions proffered by the applicant; and dispensing with the second reading by title of this ordinance. (For full text of ordinance, see Ordinance Book No. 75, page 308.) Council Member Ferris moved the adoption of Ordinance No. 39351 - 041612. The motion was seconded by Vice -Mayor Trinkle. Benjamin Crew appeared before the Council in support of the petitioner. The Mayor inquired if there were persons present who wished to speak on the matter. There being none, he declared the public hearing closed. There being no questions and /or comments by the Council Members, Ordinance No. 39351 - 041612 was adopted by the following vote: AYES: Council Members Rosen, Trinkle, Bestpitch, Ferris, Lea, Price, and Mayor Bowers -7. NAYS: None -0. ZONING: Pursuant to Resolution No. 25523 adopted by the Council on Monday, April 6, 1981, the City Clerk having advertised a public hearing for Monday, April 16, 2012, at 7:00 p.m., or as soon thereafter as the matter may be heard, on the request of William R. Rakes, on behalf of Roanoke River Associates, LLC, to rezone properties located at 330 Walnut Ave., S. E.; 316 Walnut Ave., S. E.; 0 Walnut Ave., S. E.; 323 Walnut Ave., S. E.; bearing Official Tax Nos. 4030303, 4030302, 4030306, 4030305, respectively, from 1 -1, Light Industrial District, to D, Downtown District, with a condition; and to rezone properties located at 1412 Mill St., S. E.; 1600 Jefferson St, S. E.; 1620 Jefferson St., S. E.; and 1700 Jefferson St., S. E., bearing Official Tax Nos. 4030501, 4040106, 4040401, and 4040301, respectively, from INPUD, Institutional Planned Unit 712 Development District, to D, Downtown District, with a condition. The proposed use of the property is a mixed -use, urban village. The South Jefferson Redevelopment Area ^ plan designates the property for institutional /mixed use and public use /permanent open space, the matter was before the body. Legal advertisement of the public hearing was published in The Roanoke Times on Friday, March 30 and Friday, April 6, 2012. (See publisher's affidavit on file in the City Clerk's Office.) The City Planning Commission submitted a written report recommending approval of the rezoning request, finding it consistent with the goals of Vision 2007 -2020 and the South Jefferson Redevelopment Area Plan. (For full text, see report on file in the City Clerk's Office.) Vice -Mayor Trinkle offered the following ordinance: ( #39352- 041612) AN ORDINANCE to amend §36.2 -100, Code of the City of Roanoke (1979), as amended, and the Official Zoning Map, City of Roanoke, Virginia, dated December 5, 2005, as amended, to rezone certain property within the City, subject to certain conditions proffered by the applicant; and dispensing with the second reading by title of this ordinance. (For full text of ordinance, see Ordinance Book No. 75, page 310.) Vice -Mayor Trinkle moved the adoption of Ordinance No. 39352- 041612. The motion was seconded by Council Members Rosen and Ferris. Jason Vickers -Smith appeared before the Council in support of the petitioner. The Mayor inquired if there were persons present who wished to speak on the matter. ^ 713 Tori Williams, representing the Roanoke Regional Chamber of Commerce, appeared before the Council in support of the petitioner. Berle Saunders, Lyle Architects, advised that the project would repurpose a portion of industrial land as a connector to the adjacent neighborhoods. He referred to a visual and added that the project would provide access to the river and eventually connect across the bridge to the greenway. Council Member Rosen inquired about the materials to be used in the final plans and the level of comfort in fitting in with the design of the downtown district; whereupon, Chris Chittum, Agent, City Planning Commission replied that the materials and design should blend well. Council Member Lea commented that the project will have a positive impact on the City as a whole. There being no additional speakers, the Mayor declared the public hearing closed. There being no additional questions and /or comments by the Council Members, Ordinance No. 39352- 041612 was adopted by the following vote: AYES: Council Members Rosen, Trinkle, Bestpitch, Ferris, Lea, Price, and Mayor Bowers -7. NAYS: None -0. LEASES: Pursuant to instructions by the Council, the City Clerk having advertised a public hearing for Monday, April 16, 2012 at 7:00 p.m., or as soon thereafter as the matter may be heard, on the proposal to extend its Lease Agreement with Blue Ridge Zoological Society of Virginia, Inc., which leases portions of the following City owned properties, designated as Tax Map Nos. 4070521, 4050306, 4050306A, 4070507, and 4060505, being the top portion of that land commonly referred to as "Mill Mountain" for the purpose of operating and maintaining Mill Mountain Zoo, for a term of five years, the matter was before the body. Legal advertisement of the public hearing was published in The Roanoke Times on Friday, April 6, 2012. (See publisher's affidavit on file in the City Clerk's Office.) 714 The City Manager submitted a written report recommending authorization to ^ execute a new lease with Blue Ridge Zoological Society of Virginia, Inc., for a period of one year, subject to four additional renewals of one -year terms upon mutual agreement of the parties, retroactive to July 1, 2011, subject to approval as to form by the City Attorney. (For full text, see report on file in the City Clerk's Office.) Vice -Mayor Trinkle offered the following ordinance: ( #39353 - 041612) AN ORDINANCE authorizing the City Manager to execute a lease agreement with Blue Ridge Zoological Society of Virginia, Inc., for the lease of portions of the following City owned properties, designated as Tax Map Nos. 4070521, 4050306, 4050306A, 4070507, and 4060505, for the purpose of operating and maintaining Mill Mountain Zoo; and dispensing with the second reading of this ordinance by title. (For full text of ordinance, see Ordinance Book No. 75, page 311.) Vice -Mayor Trinkle moved the adoption of Ordinance No. 39353- 041612. The motion was seconded by Council Members Rosen and Lea. The Mayor inquired if there were persons present who wished to speak on the ^ matter. There being none, he declared the public hearing closed. There being no questions and /or comments by the Council Members, Ordinance No. 39353- 041612 was adopted by the following vote: AYES: Council Members Rosen, Trinkle, Bestpitch, Ferns, Lea, Price, and Mayor Bowers -7. NAYS: None -0. HEARING OF CITIZENS UPON PUBLIC MATTERS: The Mayor advised that City Council sets this time as a priority for citizens to be heard. All matters would be referred to the City Manager for response, recommendation or report to Council, as he may deem appropriate. Estelle McCadden appeared before the Council with regard to the reinstatement of the two percent meals tax increase that will sunset as of June 30, 2012, and requested that the meals tax continue in order to benefit the Roanoke City Public Schools. Chris Craft appeared before the Council and concurred in the comments and ^ request of Ms. McCadden to reinstate the two percent meals tax increase. 715 COUNCIL: With respect to the Closed Meeting concluded prior to the commencement of the 7:00 p.m., session, Council Member Price moved that each Member of City Council certify to the best of his or her knowledge that: (1) only public business matters lawfully exempted from open meeting requirements under the Virginia Freedom of Information Act; and (2) only such public business matters as were identified in any motion by which any Closed Meeting was convened were heard, discussed or considered by City Council. The motion was seconded by Vice-Mayor Trinkle and adopted by the following vote: AYES: Council Members Rosen, Trinkle, Bestpitch, Ferris, Lea, Price, and Mayor Bowers -7. NAYS: None -0. At 8:12 p.m., the Mayor declared the Council meeting in recess until Thursday, April 26, 2012, at 7:00 p.m., in the Council Chamber, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., for the purpose of holding public hearings on the proposed Fiscal Year 2012 -2013 budget for the City of Roanoke and HUD funding. The recessed meeting of the Roanoke City Council was reconvened on Thursday, April 26, 2012 at 7:00 p.m., in the City Council Chamber, Room 450, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., with Mayor David A. Bowers presiding. PRESENT: Council Members Court G. Rosen; David B. Trinkle, William D. Bestpitch, Raphael E. Ferris, Sherman P. Lea and Mayor David A. Bowers -6. ABSENT: Council Member Anita J. Price -1. The Mayor declared the existence of a quorum. OFFICERS PRESENT: Christopher P. Morrill, City Manager, Timothy R. Spencer, Acting City Attorney, Ann H. Shawver, Director of Finance, and Stephanie M. Moon, City Clerk. The Invocation was delivered by Council Member Sherman P. Lea. The Pledge of Allegiance to the Flag of the United States of America was led by Mayor Bowers. The Mayor advised that inasmuch as the regular playback for the Roanoke County Board of Supervisors meeting was tonight, the public hearings scheduled to be held this evening will not be televised live, however, the public hearings will be taped and replayed on RVTV Channel 3 on Friday, April 27 at 7:00 p.m., and Sunday, April 29 at 4:00 p.m. 716 He further advised that the purpose of the recessed meeting tonight was to ^ conduct two public hearings: (1) the Proposed Recommended Budget for the City for Fiscal Year 2012 -2013; and (2) the 2012 -2013 HUD fund. The Proposed Recommended Budget for FY2012 -2013 will be adopted at a special meeting of the Council on Monday, May 14 at 2:00 p.m., in the Council Chamber. There would not be any discussion or action taken by the Council tonight. BUDGET: Pursuant to the instructions of the Council, the City Clerk having advertised a public hearing for Thursday, April 26, 2012, at 7:00 p.m., or as soon thereafter as the matter may be heard, for the purpose of holding a public hearing on the Recommended Fiscal Year 2012 -2013 City Budget, in the amount of $254,257,000.00, the matter was before the body. Legal advertisement of the public hearing was published in The Roanoke Times on Thursday, April 19, 2012. (See publisher's affidavit on file in the City Clerk's Office.) The Mayor inquired if there were persons present who would like to speak on the proposed budget; whereupon, the following individuals appeared before the Council: Dr. M. Rupert Cutler spoke about the reduction of funding for the Arts and ^ Cultural Plan. (For full text, see copy of remarks on file in the City Clerk's Office.) Camellia Thompson spoke in support of additional funding for Virginia Cooperative Extension and gave examples of services. Joe Dupuis spoke in support of additional funding for the Virginia Cooperative Extension Agricultural and Natural Resources Program. Linda Koester requested that Council reconsider the funding cuts to the Virginia Cooperative Extension. Lewis Shontell requested that Council continue support of the Agricultural and Natural Resources Program provided by the Virginia Cooperative Extension. (For full text, see copy of remarks on file in the City Clerk's Office.) Tony Payne spoke in support of additional funding for the Virginia Cooperative Extension Agricultural and Natural Resources Program. (For full text, see copy of remarks on file in the City Clerk's Office.) ^ 717 Sharon Stinnette spoke in support of additional funding for the Virginia Cooperative Extension Agricultural and Natural Resources Program. (For full text, see copy of remarks on file in the City Clerk's Office.) Don Bradley spoke in support of the services provided by the Virginia Cooperative Extension. Mike Martin, Southwest Director, Virginia Cooperative Extension spoke in support of additional funding for the Virginia Cooperative Extension Agricultural and Natural Resources Program. (For full text, see copy of remarks on file in the City Clerk's Office.) Beth Pline, Executive Director, Virginia Cooperative Extension thanked the Council for the funding supplied in the budget and gave examples of the how the programs impact and the community. Lissy Merenda spoke in support of additional funding for Virginia Cooperative Extension and gave examples of services. (For full text, see copy of remarks on file in the City Clerk's Office.) Don Cullather on behalf of Real Estate Investors of Virginia spoke with regard to ` the growth in Code Enforcement staff during a time of housing market decline. Dallas Powell concurred with Mr. Cullather on the growth of Code Enforcement staff and added that citizens should be financially held accountable for violations to codes. Rushdat Hale, Mary Bishop and Dan Crawford spoke in support of additional funding for the Virginia Cooperative Extension Agricultural and Natural Resources Program. (For full text, see copy of remarks on file in the City Clerk's Office.) Wayne Strickland, President, Arts Council of the Blue Ridge urged the Council not to reduce funding for the Arts and Cultural community. Mark Powell spoke in support of the Virginia Cooperative Extension Agricultural and Natural Resources Program and encouraged the Council to fully fund the program. 718 Patrick Elwell shared personal experiences as a child and adult volunteer for Virginia Cooperative Extension and encouraged the Council to fully fund the program. There being no further speakers, the Mayor declared the public hearing closed; and advised that the followings items shared by the speakers for funding would be referred to Budget Study and the City Manager. • Arts and Cultural Plan • Virginia Cooperative Extension • Reduce Code Enforcement Efforts BUDGET - GRANTS- HOUSING: The City Clerk having advertised a public hearing for Thursday, April 26, 2012, at 7:00 p.m., or as soon thereafter as the matter may be heard, for the purpose of holding a public hearing on the recommended 2012- 2013 HUD Funds Budget, in the amount of $3,787,767.00, the matter was before the Council. Legal advertisement of the public hearing was published in The Roanoke Times on Thursday, April 19, 2012. (See publisher's affidavit on file in the City Clerk's Office.) A summary of the recommended fiscal year 2012 -2013 HUD Funds Budget is as follows: REVENUE ESTIMATES CDBG 2010 -2011 Entitlement Grant $1,469,482 CDBG 2010 -2011 Program Income 423,833 CDBG Prior Year Carry-over and Excess Program Income 679,000 CDBG Local Funds 750 HOME 2010 -2011 Entitlement Grant 439,973 HOME 2010 -2011 Program Income 25,000 HOME Prior Year Carry-over and Excess Program Income 580,000 HOME Local Funds 25,000 ESG 2010 -2011 Entitlement Grant 144,729 TOTAL HUD REVENUE $3,787,767 RECOMMENDED EXPENDITURES Housing Development $2,062,246 Neighborhood Development 397,401 Economic Development 502,203 Human Services (including Homeless assistance) 430,641 Unprogrammed Reserve 73,276 Planning and Administration 322.000 TOTAL RECOMMENDED EXPENDITURES $3,787,767 719 The Mayor inquired if there were persons present who would like to be heard in connection with the matter. There being none, he declared the public hearing closed. There being no further business, Mayor Bowers declared the Council meeting adjourned at 8:16 p.m. APPROVED ATTEST: Step�M� MMC City Clerk David A. Bowers Mayor