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ROANOKE CITY COUNCIL
INFORMAL SESSION
MARCH 5, 2012
9:00 A.M.
CITY COUNCIL CHAMBER
ROOM 450
AGENDA
Call to Order -- Roll Call - Council Member Lea arrived late.
A communication from Mayor David A. Bowers requesting that Council convene in a
Closed Meeting to discuss vacancies on certain authorities, boards, commissions and
committees appointed by Council, pursuant to Section 2.2 -3711 (A)(1), Code of Virginia
(1950), as amended. A list of current vacancies is included with the agenda for this
meeting.
(6 -0, Council Member Lea was not present when the vote was recorded.)
A communication from the City Manager requesting that Council convene in a Closed
Meeting to discuss the disposition of publicly -owned property containing approximately
2.8 acres located at 802 Wiley Drive, S. W., where discussion in a open meeting would
adversely affect the bargaining position or negotiating strategy of the public body,
pursuant to Section 2.2 -3711 (A)(3), Code of Virginia (1950), as amended.
(6 -0, Council Member Lea was not present when the vote was recorded.)
1
ITEMS LISTED' ON THE 2:00 P.M. COUNCIL DOCKET REQUIRING
DISCUSSION /CLARIFICATION AND ADDITIONS /DELETIONS TO THE 2:00 P.M.
AGENDA. NONE.
TOPICS FOR DISCUSSION BY THE MAYOR AND MEMBERS OF COUNCIL. NONE.
BRIEFINGS:
• Fair Housing Impediments Report - 30 minutes
At this point, Council Member Lea entered the meeting (9:21 a.m.)
• FY 2013 Budget and CIP Update - 90 minutes
AT 11:24 A.M., THE COUNCIL MEETING WAS DECLARED IN RECESS FOR
CLOSED MEETING IN THE COUNCIL'S CONFERENCE ROOM UNTIL 2:00 P.M., IN
THE COUNCIL CHAMBER, ROOM 450, NOEL C. TAYLOR MUNICIPAL BUILDING.
2
ROANOKE CITY COUNCIL
REGULAR SESSION
MARCH 5, 2012
2:00 P.M.
CITY COUNCIL CHAMBER
AGENDA
1. Call to Order - -Roll Call. All Present.
The Invocation was delivered by The Reverend Jeffrey D. Wilson, Pastor,
Huntington Court United Methodist Church.
The Pledge of Allegiance to the Flag of the United States of America was
led by Mayor David A. Bowers.
Welcome. Mayor Bowers.
NOTICE
Today's Council meeting will be televised live and replayed on RVTV Channel 3
on Thursday, March 8 at 7:00 p.m., and Saturday, March 10 at 4:00 p.m. Council
meetings are offered with closed captioning for the hearing impaired.
ANNOUNCEMENTS
THE PUBLIC IS ADVISED THAT MEMBERS OF COUNCIL RECEIVE THE
CITY COUNCIL AGENDA AND RELATED COMMUNICATIONS, REPORTS,
ORDINANCES AND RESOLUTIONS, ETC., ON THE THURSDAY PRIOR TO
THE COUNCIL MEETING TO PROVIDE SUFFICIENT TIME FOR REVIEW OF
INFORMATION.
3
THE CITY CLERK'S OFFICE PROVIDES THE MAJORITY OF THE CITY
COUNCIL AGENDA ON THE INTERNET FOR VIEWING AND RESEARCH
PURPOSES. TO ACCESS AGENDA MATERIAL, GO TO THE CITY'S
HOMEPAGE AT WWW.ROANOKEVA.GOV, CLICK ON THE GOVERNMENT
ICON.
NOTICE OF INTENT TO COMPLY WITH THE AMERICANS WITH
DISABILITIES ACT. SPECIAL ASSISTANCE IS AVAILABLE FOR DISABLED
PERSONS ADDRESSING CITY COUNCIL. EFFORTS WILL BE MADE TO
PROVIDE ADAPTATIONS OR ACCOMMODATIONS BASED ON INDIVIDUAL
NEEDS OF QUALIFIED INDIVIDUALS WITH DISABILITIES, PROVIDED THAT
REASONABLE ADVANCE NOTIFICATION HAS BEEN RECEIVED BY THE
CITY CLERK'S OFFICE.
PERSONS WISHING TO ADDRESS COUNCIL WILL BE REQUIRED TO
CONTACT THE CITY CLERK'S OFFICE PRIOR TO THE MONDAY COUNCIL
MEETING, OR REGISTER WITH THE STAFF ASSISTANT AT THE
ENTRANCE TO THE COUNCIL CHAMBER PRIOR TO COMMENCEMENT OF
THE COUNCIL MEETING. ONCE THE COUNCIL MEETING HAS CONVENED,
THERE WILL BE NO FURTHER REGISTRATION OF SPEAKERS, EXCEPT
FOR PUBLIC HEARING MATTERS. ON THE SAME AGENDA ITEM, ONE TO
FOUR SPEAKERS WILL BE ALLOTTED FIVE MINUTES EACH; HOWEVER,
IF THERE ARE MORE THAN FOUR SPEAKERS, EACH SPEAKER WILL BE
ALLOTTED THREE MINUTES.
ANY PERSON WHO IS INTERESTED IN SERVING ON A CITY COUNCIL
APPOINTED AUTHORITY, BOARD, COMMISSION OR COMMITTEE MAY
CONTACT THE CITY CLERK'S OFFICE AT 853 -2541, OR ACCESS THE
CITY'S HOMEPAGE TO OBTAIN AN APPLICATION.
THE COUNCIL OF THE CITY OF ROANOKE IS SEEKING APPLICATIONS
FOR THE FOLLOWING CURRENT OR UPCOMING VACANCIES:
FAIR HOUSING BOARD - THREE VACANCIES
HOTEL ROANOKE AND CONFERENCE CENTER COMMISSION - ONE
VACANCY
PARKS AND RECREATION ADVISORY BOARD ONE VACANCY
ROANOKE CITY SCHOOL BOARD - THREE VACANCIES
ROANOKE NEIGHBORHOOD ADVOCATES - TWO VACANCIES
TOWING ADVISORY BOARD — ONE VACANCY
(CITIZEN AT LARGE REPRESENTATIVE)
n
ACCEPTING APPLICATIONS FOR THREE UPCOMING VACANCIES ON THE
ROANOKE CITY SCHOOL BOARD FOR THREE - YEAR TERMS OF OFFICE,
COMMENCING JULY 1, 2012 AND ENDING JUNE 30, 2015. INFORMATION
PERTAINING TO THE SCHOOL BOARD PROCESS AND APPLICATION FOR
APPOINTMENT ARE AVAILABLE ON THE CITY'S WEBSITE AND IN THE
CITY CLERK'S OFFICE. DEADLINE FOR RECEIPT OF APPLICATIONS IS
THURSDAY, MARCH 8, 2012. FOR QUESTIONS AND /OR ADDITIONAL
INFORMATION, PLEASE CONTACT CITY CLERK'S OFFICE AT 853 -2541.
2. PRESENTATIONS AND ACKNOWLEDGEMENTS:
Recognition of students from the College of the Holy Cross of Worcester,
Massachusetts.
The Mayor recognized Jacqueline Robinson, Coordinator, St. John A. M. E.
Church and the AARP Eureka Chapter 514, Inc.; and James St. Clair,
President, AARP Eureka Chapter 514. He presented each student with a
certificate and volunteer (Key to the City) lapel pin.
A resolution memorializing Sloan H. Hoopes, former Chairman, Mayor's
Committee for People with Disabilities and War Memorial Committee.
Adopted Resolution No. 39319 - 030512 (7 -0). Ceremonial copies were
presented to William and Robert Hoopes (sons) and Ann Calhoun
(daughter).
A resolution commending Dr. Robert and Dorothy Roth on public service to the
Roanoke community.
Adopted Resolution No. 39320 - 030512 (7 -0). Ceremonial copy to be
presented to Dr. and Mrs. Roth at a function on March 17.
3. HEARING OF CITIZENS UPON PUBLIC MATTERS:
CITY COUNCIL SETS THIS TIME AS A PRIORITY FOR CITIZENS TO BE
HEARD. ALL MATTERS WILL BE REFERRED TO THE CITY MANAGER FOR
RESPONSE, RECOMMENDATION OR REPORT TO COUNCIL, AS HE MAY
DEEM APPROPRIATE.
Dave Gresham appeared before the Council to request support of a
resolution against corporate personhood and in support of campaign
finance reform.
5
4. CONSENT AGENDA
(APPROVED 7 -0)
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE
CONSIDERED TO BE ROUTINE BY THE MEMBERS OF CITY COUNCIL AND
WILL BE ENACTED BY ONE MOTION. THERE WILL BE NO SEPARATE
DISCUSSION OF THE ITEMS. IF DISCUSSION IS DESIRED, THE ITEM WILL
BE REMOVED FROM THE CONSENT AGENDA AND CONSIDERED
SEPARATELY.
C -1 Minutes of the regular meetings of the Council held on Monday,
February 6, 2012 and Tuesday, February 21, 2012.
RECOMMENDED ACTION: Dispensed with the reading of the minutes
and approved as recorded.
C -2 A communication from the City Manager requesting that Council schedule
a public hearing for Monday, March 19, 2012, at 7:00 p.m., or as soon thereafter
as the matter may be heard, to consider the conveyance of City -owned property,
being the former Huff Lane School to NDRA II, LLC.
RECOMMENDED ACTION: Concurred in the request.
C -3 A communication from the City Clerk advising of the resignations of Dustin
Akers and Felicia Journiette as members of the Roanoke Neighborhood
Advocates.
RECOMMENDED ACTION: Accepted the resignations and received and
filed the communication.
C -4 Reports of qualification of Justina Megginson as a member of the Local
Board of Building Code Appeals for a term of office ending September 30, 2016;
and Bryan Musselwhite as a member of the Board of Zoning Appeals for a term
of office ending December 31, 2015.
RECOMMENDED ACTION: Received and filed.
REGULAR AGENDA
5. PUBLIC HEARINGS: NONE.
6. PETITIONS AND COMMUNICATIONS:
a. Request of Virginia Cooperative Extension to present an update of its
activities. Sheri Dorn, Extension , Agent, Agriculture and Natural
Resources; Leslie Prillaman, Extension Agent, 4 -H Youth Development;
and Deborah Chappell, Extension Agent, Family & Consumer Services,
Spokespersons. (Sponsored by Council Members Bestpitch and Price)
Received and filed comments.
N
b. Request of the Western Virginia Water Authority to present an update on
the Water Authority Meter Project. Gary Robertson, Executive Director,
Spokesperson. (Sponsored by the City Manager)
Received and filed comments.
C. Request of Roanoke Valley Ice Advocates to discuss an ice rink in the City
of Roanoke. (Sponsored by Mayor Bowers and Council Member Lea)
Request referred to the City Manager for report to Council.
7. REPORTS OF CITY OFFICERS AND COMMENTS OF
CITY MANAGER:
a. CITY MANAGER:
BRIEFINGS: NONE.
ITEMS RECOMMENDED FOR ACTION:
Acceptance and appropriation of funds in connection with the
Assistance to Firefighters Grant from the Department of Homeland
Security, FEMA and the U. S. Fire Administration to purchase
training equipment for use by the Roanoke Fire -EMS Department.
Adopted Resolution No. 39321 - 030512 and Budget Ordinance
No. 39322 - 030512 (7 -0).
2. Authorization to acquire real property rights needed for a certain
bridge replacement and intersection improvement project at the
intersection of Hollins and Old Mountain Roads.
Adopted Ordinance No. 39323 - 030512 (7 -0).
3. Authorization to execute a Certified Installer Agreement between
the City of Roanoke and LiveRoof regarding the "live" green roof
project at the Municipal Building.
Adopted Ordinance No. 39324 - 030512 (7 -0).
COMMENTS BY CITY MANAGER.
The City Manager offered the following comments:
o A closed session had been held to discuss an unsolicited offer to
purchase the property at 802 Wiley Drive. Anyone wishing to make
an offer on the property, should submit proposals by Friday,
March 30.
o Members of the United Way team were recognized for their efforts.
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b. DIRECTOR OF FINANCE:
1. Financial Reports of the City of Roanoke for the month of January
2012; and Roanoke City Public Schools for the month of December
2011, respectively.
Received and filed.
8. REPORTS OF COMMITTEES: NONE.
9. UNFINISHED BUSINESS: NONE.
10. INTRODUCTION AND CONSIDERATION OF
ORDINANCES AND RESOLUTIONS: NONE.
11. MOTIONS AND MISCELLANEOUS BUSINESS:
a. Inquiries and /or comments by the Mayor and Members of City Council.
Council Member Price announced that the Tuskegee University
Golden Voices Choir would be performing at High Street Baptist
Church, 2302 Florida Avenue, N. W. on March 9 at 7:00 p.m.
Council Member Price noted that the previous Friday had been
"Read Across America Day ", and in honor of the day, she recognized
the efforts of teachers and support staff.
b. Vacancies on certain authorities, boards, commissions and committees
appointed by Council.
Appointed Sonya Echols as a member of the Parks and Recreation
Advisory Board to fill the unexpired term of William West ending
March 31, 2013.
Appointed Deidra Williams to replace Diron Wirt as a member of the
Fair Housing Board for a three -year term of office ending March 31,
2015.
N.
Waived City residency requirements for Ssunny Shah to serve as a
member of the Parks and Recreation Advisory Board; Joseph Wood
to serve as a member of the Towing Advisory Board; and Justina
Megginson as a member of the Local Board of Building Code
Appeals. Appointments were made at the February 6 Council
meeting.
CERTIFICATION OF CLOSED MEETING (7 -0)
12. ADJOURN - 4:26 P.M.
N
=. CITY OF ROANOKE
OFFICE OF THE MAYOR
215 CHURCH AVENUE, S.W., SUITE 452
ROANOKE, VIRGINIA 24011 -1594
TELEPHONE: (540) 853 -2444
FAX: (540) 853 -1145
DAVID A. BOWERS
Mayor
March 5, 2012
The Honorable Vice -Mayor and Members
of the Roanoke City Council
Roanoke, Virginia
Dear Members of Council:
This is to request a Closed Meeting to discuss vacancies on certain authorities, boards,
commissions and committees appointed by Council, pursuant to Section 2.2 -3711 (A)(1),
Code of Virginia (1950), as amended. A list of current vacancies is included with the
agenda for this meeting.
Sincerely,
n�
David A. Bowers
Mayor
DAB:ctw
COMMITTEE VACANCIES /REAPPOINTMENTS
March 5, 2012
VACANCIES:
Three year term of office to replace Thomas W. Ruff (citizen at large) as a member of the Towing
Advisory Board ending October 31, 2014. Criteria requires a citizen at large.
Unexpired term of office of William West as a member of the Parks and Recreation Advisory Board
ending March 31, 2013, due to lack of attendance.
Unexpired term of Rhonda Chewning as a member of the Fair Housing Board ending March 31,
2013.
Vacancy created by the resignation of Felicia Journiette as a member of the Roanoke Neighborhood
Advocates for a term of office ending June 30, 2014.
Vacancy created by the resignation of Dustin Akers as a member of the Roanoke Neighborhood
Advocates for a term of office ending June, 30, 2012.
Four -year term of office of The Reverend C. Nelson Harris as a member of the Hotel Roanoke and
Conference Center Commission ending April 12, 2012.
Three year terms of office of Rodney Saunders and Diron Wirt as members of the Fair Housing
Board ending March 31, 2015.
Expiration of the three -year terms of office of Mae G. Huff, Todd A. Putney and Dick Willis as
Trustees of the Roanoke City School Board on June 30, 2012. Deadline for receipt of
applications is Thursday, March 8, 2012.
`y ct ROQ�O
CITY COUNCIL AGENDA REPORT
To: Honorable Mayor and Members of City Council
Meeting: March 5, 2012
Subject: Request for Closed Meeting
This is to request that City Council convene a closed meeting to discuss the
disposition of publicly -owned property containing approximately 2.8 acres
located at 802 Wiley Drive, S.W., where discussion in an open meeting would
adversely affect the bargaining position or negotiating strategy of the public
body, pursuant to §2.2 -371 1.A.3, Code of Virginia (1950), as amended.
Christopher P. Morrill
City Manager
Distribution: Council Appointed Officers
Brie�inq 110. 1
J
L^
Analysis of Impediments to
Fair Housing Choice (Al)
Summary of Impediments
And the Fair Housing Action Plan
City of Roanoke, VA
March 5, 2012
ML��r�'N ,5
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ASSOCIATES
Purpose of the AI
■ Satisfies requirements of the Housing and
Community Development Act of 1974, which
requires that communities receiving CDBG and
HOME funds certify to HUD that they will
affirmatively further fair housing
■ Communities receiving CDBG funds are required to:
• Examine and attempt to alleviate housing
discrimination in their jurisdiction
• Promote fair housing choice for all persons
• Provide opportunities for all persons to reside in any
given housing development r
• Promote housing that is accessible to and usable by
persons with disabilities
• Comply with the non - discrimination requirements of
the Fair Housing Act
All of the above can be achieved through the
preparation of an Al.
The Process
• Began in July 2011
• Lead Agency - Division of
HUD Community Resources
■Interviewed variety of
stakeholders
• Questionnaires completed by
stakeholders
AI Tasks
• Stakeholder
outreach
• Relative presence
of protected classes
• Language groups
• Housing and
demographic trends
• Degree of
segregation
• Areas of -racial,
ethnic, economic
concentration
• Location of
affordable housing
resources
• Jobs and housing
connections
•
Real estate
practices
• Local fair housing
organizations
• Fair housing
complaints
. Mortgage loan
denials
Review of Public
Policies
• RRHA ACOP and • Housing for special
Section 8 Admin Plan needs populations
• Site selection
• Zoning
• Immigrants and
persons with LEP
• Bui-lding codes Composition of
• Local procedure for appointed boards
processing in FH and commissions
complaints ■ Newspaper
• Tax policies
■Public transit
advertising
i
Affirmatively Furthering
Fair Housing
• Annual certification by CDBG entitlement
grantees
. Going out of the way to make something
happen that wouldn't ordinarily happen on
its own
• An obligation to do more than simply
refrain from discrimination
• An obligation to prevent increases in
housing segregation
• Fair Housing filter on internal processes
and funding decisions
Goal: Balance revitalization
with de- concentration and
desegregation
. Revitalizing
public housing
residential
neighborhoods
necessary and
appropriate
preservation
strategy:
and
is a
"Improve my
neighborhood so that
others will want to
move in" .
• Providing affordable
housing in non-
impacted
neighborhoods is also
important:
"Give me a
choice of living in a
neighborhood that is
closer to jobs, has better
schools, better parks
and a sense of security
and well - being"
Selected Findings
�F
■ The City's population continues to
diversify
■ Minorities represent 35.8%
• Largest single minority group: Blacks (28.5 %).
• Hispanics represent 5.5% of the population
■ 2,333 persons spoke English less than
"very we I I"
■ 1,203 were native Spanish- speakers
■ Roanoke is moderately segregated but
becoming more integrated
■ Dissimilarity index for Whites /Blacks
decreased from 68.3 in 2000 to 60.4 in 2010
■ MHI among Blacks equal to 67.1% of
Whites
■ Poverty rate among Blacks significantly higher
than among Whites
Selected Findings
6,.
■ Black households are disproportionately
represented among public housing &
Section 8 tenants and waiting list
applicants
® 65% of RRHA tenants
■ 57% of RRHA waitlist
■ 68% of Section 8 voucher holders
■ 69% of Section 8 waitlist
■ 35.7% of persons with a disability were
living in poverty compared to 15.8% of
persons without a disability
• Female- headed households with children
accounted for over 60% of all families
living in poverty
Selected, Findings
■
Homeownership varies widely:
■ Hispanics 32.2%
• Blacks 45.3%
• Asians 59.7%
• Whites 62.9%
■ Cost burden is highest among households
with incomes below $35,000
■ Nearly 62% of these households were paying
more than 30% of their income on housing
costs, equivalent to more than 7,500
households
■ Mortgage denial
minorities:
rates higher among
• Black applicants 16.7%
• Hispanic applicants 27.3%
• White applicants 5.8%
Areas of Concentration
■ The FHAP will help the City to
complete Annual Plans and
CAPERs, both of which are
submitted annually to HUD. These
documents must include goals and
accomplishments related to
affirmatively furthering fair
housing.
Fair Housing Action Plan
■ IMPEDIMENT: The City's increasingly
diverse minority population may require
language accommodations to ensure that
all residents can access City programs
and services.
■ Proposed Action: Conduct the four - factor
analysis to determine the extent to which the
translation of vital documents is necessary to.
assist persons with limited English proficiency
(LEP) in accessing City services and programs.
Fair Housing Action Plan
■ IMPEDIMENT: Members of the
protected classes, including persons with
disabilities, minorities, and females, are
under - represented on City boards and
commissions that address housing
issues.*
■ Proposed Action: Annually, the City should
schedule a recruitment period for new board
and commission applicants with an emphasis
on recruiting members of the protected
classes.
*Boards studied as part of this analysis include the Roanoke
Redevelopment and Housing Authority Board, the Roanoke
Planning Commission, the Roanoke Fair Housing Board, the
Roanoke Board of Zoning Appeals, and the Roanoke Human
Services Advisory Board.
Fair Housing Action Plan
IMPEDIMENT: There is an inadequate
supply of affordable rental housing that is
accessible to persons with disabilities.
Proposed Actions:
■ The Fair Housing Board should work with
disability advocates to sponsor
workshops and other educational
opportunities.
■ Ensure that all housing projects financed
with City HOME funds are constructed to
Section 504 accessibility standards.
■ Partner with Blue Ridge Center for
Independent Living to visit completed
dwelling units constructed under Section
504 to verify accessibility features were
built as designed.
Fair Housing Action Plan
■ IMPEDIMENT: Members of the protected classes
tend to experience higher rates of unemployment
and have lower incomes, thereby encountering
greater difficulty in securing affordable housing.
■ Proposed Actions:
• Continue the City's Downpayment Assistance
Program targeting LMI and minority households.
• Fund homeownership counseling and financial
management education for lower income
households, particularly minority households.
■ Adopt a Section 3 policy to ensure that
employment and other economic and business
opportunities generated by HUD assistance, to
the greatest extent feasible, are directed to
public housing residents and other LMI
residents, particularly persons receiving
government housing assistance,. and business
concerns that provide economic opportunities to
low and very low income residents.
Fair Housing Action Plan
■ IMPEDIMENT: The City's supply of decent,
affordable housing remains inadequate.
■ Proposed Actions:
■ Continue the City's Target Area policy where
CDBG- and HOME - funded projects are
focused in a designated area for at least three
years.
• Continue the City's systematic Rental
Inspection Program in the older LMI
neighborhoods.
• Give a higher preference for new affordable
housing projects that include three or more
bedrooms.
■ Develop and adopt a Site and Neighborhood
Standards policy. These standards address
the site location requirements for both
rehabilitated and newly constructed rental
units financed with HOME funds.
Fair.Housing Action Plan
■ IMPEDIMENT: The majority of fair
housing complaints filed through the
Virginia Fair Housing Office involves race
and disability as the alleged bases for
discrimination.
■ Proposed Actions:
■ Budget at least 1% of the City's annual
CDBG entitlement grant for fair housing
activities.
■ Contract with an experienced HUD-
designated fair housing organization to
perform paired testing for race and
disability in rental housing.
Fair Housing Action Plan
■ IMPEDIMENT: There is an absence of
fair housing organizations that provide
housing complaint investigation and
enforcement.
■ Proposed Actions:
• Continue the Fair Housing Board's
integrated media campaign.
• Contact the VFHO to schedule a staff
person for providing specific training to
the Roanoke Fair Housing Board.
■ Continue the Board's extensive ongoing
semi - annual fair housing training
seminars and workshops.
Fair Housing Action Plan
■
IMPEDIMENT.- Mortgage loan denials
and high -cost lending disproportionately
affect minority applicants, similar to
national trends.
■ Proposed Actions:
■ The City should engage HUD - certified
housing counselors to target credit repair
education through existing advocacy
organizations that work extensively with
minorities.
■ Engage in a communication campaign
that markets home ownership
opportunities to minorities, including
middle and higher income minorities.
Fair Housing Action Plan
■ IMPEDIMENT: The Roanoke Times does
not appear to be in compliance with the
Fair Housing Act, as the publisher's
notice was difficult to locate on the
newspaper's website and was noted to
be deficient in its listing of the protected
classes for which harassing language
was prohibited.
■ Proposed Actions:
■ The City will work with The Roanoke
Times to ensure that its real estate
advertisements are published in
accordance with the Fair Housing Act.
Next Steps
• The AI will be submitted to HUD
■ The Fair Housing Action Plan (FHAP)
will go into effect, upon which the
City's progress towards affirmatively
furthering fair housing will be based
■ The City will report annually on its
progress towards affirmatively
furthering fair housing in its CAPERs
and update its fair housing - related
goals in its Annual Plans, both of
which are submitted to HUD
Questions
O
Budget /Financial Planning
Work Session
FY 2012 -2013
March 5, 2012
Agenda
• Budgeting for Outcomes Process Update
• Ranked Offers by Priority
• Capital Project Planning
• Citizen Budget Engagement Team (CBET)
• Next Steps
2
13/1'/2012
1
BFO Process Update
• Where We Are Now
— Pay Raise allocation of 3% included and allocations to priorities
adjusted
• 5% behind the local market
— Priority Teams reviewed, scored and ranked offers
— Citizen Budget Engagement Team orientation, BFO Process
review, capital planning review
— Budget Committee preparing preliminary capital budget
recommendation
• Next Steps
— Priority Teams make funding recommendations to Budget
Committee
— CBET input to Budget Committee on priority rankings, funding
levels and capital budget recommendation
— Budget Committee balances Recommended Budget
3
Price of Government
Revenue Estimate by Major Category
Fiscal Year 2013
Other Local
(in millions) Taxes
Real Estate Tax $ 78.6 Charges for 11% Other
Intergovernmental 64.2 Services Q a%
Sales 19.1
Personal Property 18.7 Prepared Real Estate
Business License 12.1 Food
Prepared Food 12.2
5%
Charges for Services 9.9 Business
Other Local Taxes 27.3 License
Other 8.6 5%
TOTAL $ 250.7 Personal
Property
7y, IntergoJt
Sales 26%
8%
Growth of 0.2% when comparing FYI estimate to the FYI Adopted Budget
adjusted for the sunset of the Meals tax rate ($4.7M) and the Commonwealth
change to pay Day Care providers directly ($3.8M).
4
3/1/2012
2
3/1/2012
Summary — February 6th
Preliminary
Allocation
FY13 Offer
Total
Variance
Economy
$3,188,555
$3,526,558
($338,003)
Education
$73,899,570
$74,144,840
($245,270)
Good Government
$15,481,237
$16,250,745
($769,508)
Human Services
$36,052,946
$37,400,058
($1,347,112)
Infrastructure
$25,198,287
$28,652,188
($3,453,901)
Livability
$15,068,689
$15,508,575
($439,886)
Safety
$59,577,584
$61,885,982
($2,308,398)
TOTALS:
$228,466,869
$237,368,946
($8,902,077)
Reserved Allocations
$22,214,131
$22,214,131
$0
TOTALS:
$250,681,000
$259,583,077
($8,902,077)
5
Priority
Preliminary
Allocation
FY13 Offer
Total
Variance
Economy
$3,188,555
$3,526,558
($338,003)
Education
$73,899,570
$74,144,840
($245,270)
Good Government
$15,481,237
$16,250,745
($769,508)
Human Services
$36,052,946
$37,400,058
($1,347,112)
Infrastructure
$25,198,287
$28,652,188
($3,453,901)
Livability
$15,068,689
$15,508,575
($439,886)
Safety
$59,577,584
$61,885,982
($2,308,398)
TOTALS:
$228,466,869
$237,368,946
($8,902,077)
Reserved Allocations
$22,214,131
$22,214,131
$0
TOTALS:
$250,681,000
$259,583,077
($8,902,077)
Reserved Allocations
Transfer to Debt Service
$14,340,743
Personnel Lapse (Salary, FICA, Retirement)
($1,812,526)
Budget Contingency
$1,175,627
Other (Medical, Dental, Civic Center Subsidy, W /C,
Misc Contingencies, Budget Reserves, Line of
Duty, Memberships, Capital Contributions)
$9,368,096
Budgeting for Outcomes Contingency
$250,000
Total
$23,321,940
3/1/2012
Non - Ranked Expenditures
Telephone Overhead
$251,791
VWCC— College Scholarships and Capital Support
$40,000
Memberships, District Taxes (Downtown District,
Williamson Road Area District)
$638,399
3% Pay Raise
$2,467,885
Total
$3,398,075
City of Roanoke
■
Assure communitysafety and Priorities
Cultivate a thriving business
environment and innovative
workforce opportunities to ensure
Economy the prosperity of our community.
/\ Foster an environment for
lifelong learning which
encompasses cradle to
career and beyond through
shared services and
community involvement.
Infrastructure Government
Maintain and build quality Provide exceptional, yet cost
infrastructure that supports competitive govern m ant
healthy residential Human services that are collaborative,
neighborhoods, successful Services transparent, responsive, and
commercial areas, and innovative.
accessible public facilities and
amenities.
Foster a caring communitythat utilizes a regional
and collaborative approach which encourages
self - sufficiency while providing a social safety net 8
to citizens when they are most vulnerable.
judicial needs are met and promote
a safe and desirable region.
Safety
Enhance Roanoke's
exceptional vitality as an
attractive, diverse,
culturally inclusive, vibrant
Livability
and active city in which to
live, work and play.
V J
Cultivate a thriving business
environment and innovative
workforce opportunities to ensure
Economy the prosperity of our community.
/\ Foster an environment for
lifelong learning which
encompasses cradle to
career and beyond through
shared services and
community involvement.
Infrastructure Government
Maintain and build quality Provide exceptional, yet cost
infrastructure that supports competitive govern m ant
healthy residential Human services that are collaborative,
neighborhoods, successful Services transparent, responsive, and
commercial areas, and innovative.
accessible public facilities and
amenities.
Foster a caring communitythat utilizes a regional
and collaborative approach which encourages
self - sufficiency while providing a social safety net 8
to citizens when they are most vulnerable.
BFO Scorecard
Economy
3/1/2012
Economic Development — Business Development
Weight
Score
Value
Maximum
Score
Basic Program Attributes
$309,021
Roanoke Regional Partnership
$200,856
Mandated Program or Service
15
4 to 0
60
Cost Recovery of Program
10
4 to 0
40
New Innovations, Collaborations, Efficiencies
10
4 to 0
40
Change in Demand for Service
5
4 to -4
20
Dependency on City to Provide Service (if discontinued)
5
4 to 0
20
Performance Measures
5
3 to 0
15
Priority Impacts
Impact to Main Priority
40
4 to 0
160
Impact to Local Economy
5
4 to 0
20
Impact to Other Priorities
5
6 to 0
30
Economy
3/1/2012
Economic Development — Business Development
$1,164,174
Billings and Collections — On- Street Parking Enforcement,
Administration, and Collections
- Electronic Chalking with License Plate Reader Technology for On- Street
Parking Enforcement
-Staff Position Dedicated to Parking Administration
$233,282
$45,500
$37,564
Roanoke Arts Commission —Asset Development for Economy and
Education
$309,021
Roanoke Regional Partnership
$200,856
Economic Development - Percent for the Arts Staff Support
$16,662
Economic Development —Asset Development for the Economy
$93,435
Roanoke Regional Small Business Development Center
$10,000
Parks and Recreation — Regional Tournament Support
$50,486
Economic Development — Workforce /Job Development
$25,793
Economic Development —Asset Promotion for Economic Development
$61,990
10
Economy (continued)
Planning, Building and Development —Brownfield Redevelopment
Program
$24,919
Downtown Roanoke, Inc. —Office Marketing Strategy
$13,029
Convention and Visitors Bureau
$841,350
Downtown Roanoke, Inc. — Downtown Housing Working Group
$12,093
Center in the Square
$352,636
Office of Communications - Local Marketing of City of Roanoke activities,
amenities
$123,028
Roanoke Valley Horse Show
Miss Virginia Pageant
NCAA Championship
$3,600
$12,000
$2,880
Office of Communications - Marketing of city's brand image to create a
regional awareness of Roanoke
$49,591
Western Virginia Land Trust
$500
Education
Roanoke City Public Schools
$72,267,200
Library Community Information Centers
- Family Literacy Program
-The 24/7 Library
$1,101,130
$37,591
$78,206
Library Early Literacy Services
-Early Literacy Education — Library Partnership with Early Childhood
Teachers
$162,140
$27,344
Library Services K -12
- Summer Reading Camp
$135,063
$57,580
Library — Lifelong Learning
$72,290
Library — Community Outreach
$77,326
Virginia Cooperative Extension
$71,592
Roanoke Valley Sister Cities
$10,800
12
3/1/2012
3/1/2012
Good Government
Business License Taxation
$290,950
Leadership, Management and Oversight (City Manager's Office)
$721,220
State Income Tax Processing
$165,784
Cash Management and Investment Services
$199,523
Other Local Trust Taxes
$130,120
Real Estate Taxation
$1,508,972
Misc Revenue Collections and Administration
$108,010
Personal Property Tax Administration and Motor Vehicle License
$856,603
Set Off Debt Collection Program
- Collection Specialist Position
$60,788
$37,564
City Council (Salary and Operating Expenses)
$229,866
Accounts Receivable Billing and Collections Services
$323,515
14
Planning - Permit Center
$192,662
Procurement Services
-Buyer Position
$315,552
$37,564
Performance Auditing
$414,878
13
Good Government (continued)
Retirement Plan Administration
- Additional Staff Position
$359,023
$49,992
Risk Management - Safety Training /Loss Prevention and Control
-MSDS Online Management System
$69,452
$2,699
Municipal Auditing - Fraud, Waste and Abuse Hotline
$43,288
Clerk of Circuit Court - Recording, Management & Scanning of Civil &
Criminal Cases
$766,606
Clerk of Circuit Court - Recording, Management & Scanning of
Licenses and Registrations
$161,824
Management & Budget - Budget Development
$232,565
Human Resources — Benefits Administration
$159,186
Clerk of Circuit Court - Performance of State Mandated
Accounting /Financial Duties
$221,954
Clerk of Circuit Court - Recording, Management & Scanning of
W ills/ Probate / Fiduciary/Judgments /Garnishments
$131,457
Voter Registration Services
$108,376
Finance - Accounts Payable
$295,598
14
Risk Management - Auto and General Liability Claims Administration
127,660
3/1/2012
Good Government (continued)
$227,627
Registrar - Cmtluct Elections - Local/State/Federal
$227,627
City Attorney - Administrative Hearings
$95,919
Finance -Funtl Accounting & Financial Reporting
8]30,835
Clerk of Circuit Court - Recording, Management &Scanning of
Deeds /Land Records
$179,383
City Attorney -Administrative Hearings
$95,919
Human Resources -Salary &Position Administration
$193,162
City Attorney - Litigation and Claims
$16].305
Finance - Payroll
$241,987
Clerk of Circuit Court - Recording, Management 8 Scanning of
Deeds/Land Records
$179,383
City Clerk - Support Services for City Council
$189,959
Human Resources - Employment Services
$296.420
City Clerk - Support Services to Other Departments
$116,843
Human Resources -Salary & Position Administration
$136,466
CAFR
City Auditor - Coordinate Annual Independent Audit of City CAFR
$i18,d49
$176,449
Management Services
$29.4]3
Finance - Payrdl
$241.987
Risk Management and Workers Compensation Administration
$880,]36
City Clerk - Support Services for City Council
$189,959
City Attorney - General Counsel
$379,152
City Clerk - Support Services to Other Departments
$116,843
City perk - Support Services to General Public
$136,466
City Auditor - Coordinate Annual Independent Audit M City
15
Registrar - Conduct Elections -Local /State /Federal
$227,627
Finance -Fund Accounting � Financial Reporting
$730,635
City Attorney - Administrative Hearings
$95,919
City Attorney - Litigation and Claims
$147,305
Clerk of Circuit Court - Recording, Management &Scanning of
Deeds /Land Records
$179,383
Human Resources - Employment Services
$294,420
Human Resources -Salary &Position Administration
$193,162
Management Services
$29,473
Finance - Payroll
$241,987
Risk Management and Workers' Compensation Administration
$880,734
City Clerk - Support Services for City Council
$189,959
City Attorney - General Counsel
$379,152
City Clerk - Support Services to Other Departments
$116,843
City Clerk - Support Services to General Public
$136,466
CAFR
City Auditor - Coordinate Annual Independent Audit of City CAFR
$i18,d49
$176,449
Good Government (continued)
Management &Budget - Budget Administration $101,769
Management &Budget - Capital and Financial Planning $182,916
Employee CDL Interagency Transfer $1,500
Technology - Business Applications Support $1,098,576
Purchasing - Contract Management Services $27,422
Board of Equalization $11,304
Management &Budget - Provide Management /Departmental Support $75,226
Human Resources - Recruitment, Training and Retention $377,712
- Employee Tuition Program $75,000
-HR Training Room Chair Replacement $3,600
Management &Budget - Travel Policy Administration $25,159
Employee Health Services $563,756
City Attorney - School Board Support $108,801
Management &Budget - Provide Management /General $92,274
Administration Services
City Att
orney - Collections
$91,177
Good Government (continued)
Municipal Auditing -Audit of Sheriff's Office Internal Controls
$3,000
Handle Collection of Court Costs and /or Fines for the Roanoke City
Courts
$78,544
Communications - Make City News Accessible and Communicate Goals
and Messages from City Leaders
$233,977
General Services - Parking Contract
$8,400
17
Human Services
Social Services - Benefit Programs Division
$5,247,369
Social Services - Services
$14,626,228
Comprehensive Services Act
$10,830,794
Social Services — Employment Services
$1,361,211
23A Court Services Unit — Probation, Parole and Intake Services
$29,792
Social Services — Foster Parent Training
$205,190
Substance Abuse Counselor (VJCCCA)
$49,335
Youth Haven
$590,016
Blue Ridge Behavioral Healthcare
$633,735
Social Services — Administration
$1,449,955
Health Department
$1,473,975
Human Services Support
$112,014
Human Services Committee
$430,582
Homeless Assistance Team HUD Grant — Match
$36,927
Total Action Against Poverty (TAP)
$170,000
3/1/2012
Infrastructure
Street Maintenance
$1,148,593
Paving Program
- Additional Paving Funding
$2,973,604
$3,000,000
VDOT Capital Projects Local Funding
$251,800
Bridge Safety Inspection Program
$225,298
Sidewalk Repair and Maintenance
- Additional Sidewalk Funding
$364,555
$200,000
Facilities Maintenance —Mechanical Maintenance
- Additional Maintenance Funding
$599,987
$151,422
Facilities Maintenance —Municipal Complex Maintenance
- Additional Maintenance Funding
$604,865
$68,921
Snow Removal
$110,597
Radio Technology Support
- Analog /Digital Radio Support
$316,014
$323,636
Bridge Rehabilitation and Renovation
$617,841
Environmental Compliance and Best Practices
$170,060
19
Infrastructure (continued)
Development Review & Inspection
- Stormwater Management Ordinance Update
$158,875
$57,169
Environmental Infrastructure Management
$59,120
Civic Center HVAC Preventive Maintenance
$127,630
Facilities Maintenance —City Utilities and Work Order Management
- Additional Utilities Funding
$1,052,552
$14,746
Median and Right of Way Landscape Maintenance
$1,272,606
Facilities Maintenance — Maintenance Contracts & Service Agreements
- Police Academy New Maintenance Agreements
$351,082
$6,322
Facilities Maintenance — HVAC
- Additional HVAC Funding
$557,193
$67,761
Technology Infrastructure Support
$1,976,124
Fleet Maintenance and Repair
$2,439,185
Stormwater Infrastructure Maintenance and Pollution Prevention
- Stormdrain Crew Temporary Wages
$774,488
$21,530
Facilities Maintenance — Custodial Services
$759,292
20
3/1/2012
10
Infrastructure (continued)
Stormwater and Flood Plan Management'
$154,429
Facilities Maintenance —Structural Maintenance
$745,700
Stormwater Management (NPDES)
$49,820
Park and Green Space Management
- Additional Park Maintenance Funding
$811,852
$143,587
Fleet Motor Fuel Administration
$88,651
Geographical Information Systems
$342,227
Library Technology and Innovation
$32,800
Fleet Capital
$1,972,968
Technology Infrastructure Capital
$1,066,000
Engineering Capital Project Management Services
$734,107
Urban Forestry
- Additional Urban Forestry Funding
$540,677
$29,792
1% for Bike /Pedestrian Accommodations
$100,142
Infrastructure (continued)
Alley Maintenance
$370,377
Enterprise Printing Services
$237,154
Fleet Vehicle Wash Program
$98,777
Map and Graphics Production
$76,026
SW M Container Distribution
$133,521
22
3/1/2012
11
Livability
$793,782
- Downtown Development Plan
$54,500
Code Enforcement
$1,068,972
- Part-Time Admin Asst III Position
$23,526
Traffic Engineering, Transportation Planning and Project
$463,436
Management
$105,05]
$105,057
$109,356
$109,356
SW M Central Business District Trash /Recycling Collection
$219,776
SW M Recycling Collection
$555,487
Libraries -Books and Materials
$610,125
Greenway and Trail Management
$1,136,361
- Additional Greenway 8 Trail Management
$70,081
- Relocation of Huff Lane Playground
$16,000
SW M Trash Collection
$2,935,235
Neighborhood Support (Office of Neighborhood Services)
$97,746
-Full -Time Admin Asst III Position
$33,993
Parks &Recreation -Adult &Senior Programming
$433,468
- Mountain View Holiday Decorations
$1,500
23
Planning and Urban Design Services
$793,782
- Downtown Development Plan
$54,500
Code Enforcement
$1,068,972
- Part-Time Admin Asst III Position
$23,526
Traffic Engineering, Transportation Planning and Project
$463,436
Management
$105,05]
$105,057
$109,356
$109,356
SW M Central Business District Trash /Recycling Collection
$219,776
SW M Recycling Collection
$555,487
Libraries -Books and Materials
$610,125
Greenway and Trail Management
$1,136,361
- Additional Greenway 8 Trail Management
$70,081
- Relocation of Huff Lane Playground
$16,000
SW M Trash Collection
$2,935,235
Neighborhood Support (Office of Neighborhood Services)
$97,746
-Full -Time Admin Asst III Position
$33,993
Parks &Recreation -Adult &Senior Programming
$433,468
- Mountain View Holiday Decorations
$1,500
Livability (continued)
$1.090,920
$1,090,920
$182.057
$182,057
$27,853
$2.853
HUD General Administration and Internally Operated Housing
HUD General Administration and Internally Operated Housing
Programs
Programs
$25,750
$25,750
Neighborhood Library Services
Neighborhood Library Services
$1.0]8,664
$1,078,664
SWIM Brush Collection/Leaf Collection
SW M Brush Collection /Leaf Collection
$248.871
$248,671
SW M Collection Inspectors
SWIM Collection Inspectors
$165,364
$165,364
Parks 8 Recreation - Special Event Support
Parks &Recreation - Special Event Support
- Additional Special Event Needs
-Additional Special Event Needs
$105,05]
$105,057
$109,356
$109,356
Public Transportation - GRTC
Public Transportation -GRTC
$1.]00,474
$1,700,414
SW M -Bulk Collection
SW M -Bulk Collection
$1.082,783
$1,082,783
Parks &Recreation - Aquatic Operation and Programming
Parks &Recreation - Aquatic Operation and Programming
$163,608
$163,608
Parks &Recreation -VDH Summer Food Programming
Parks &Recreation - VDH Summer Food Programming
$40.810
$40,810
General Services - Commwdy Sus�ainability Programming
General Services - Community Sustainability Programming
- Save -a -Ton Program
Save�a -Ton Program
- Sustainability Coordinator -Temp Wages
- SUSYainabilily Coordinator -Temp Wages
$14],156
$147,156
$5,000
$5,000
$33,587
$33,587
2a
Parks 8 Recreation - Vwlh and Family Programming
Parks &Recreation -Youth and Family Programming
-Additional Youth 8 Family Programming
- Additional Youth &Family Programming
-Woodrow Wilson Aker School Program
- Woodrow W ilsdn After School Program
$1.090,920
$1,090,920
$182.057
$182,057
$27,853
$2.853
HUD General Administration and Internally Operated Housing
HUD General Administration and Internally Operated Housing
Programs
Programs
$25,750
$25,750
Neighborhood Library Services
Neighborhood Library Services
$1.0]8,664
$1,078,664
SWIM Brush Collection/Leaf Collection
SW M Brush Collection /Leaf Collection
$248.871
$248,671
SW M Collection Inspectors
SWIM Collection Inspectors
$165,364
$165,364
Parks 8 Recreation - Special Event Support
Parks &Recreation - Special Event Support
- Additional Special Event Needs
-Additional Special Event Needs
$105,05]
$105,057
$109,356
$109,356
Public Transportation - GRTC
Public Transportation -GRTC
$1.]00,474
$1,700,414
SW M -Bulk Collection
SW M -Bulk Collection
$1.082,783
$1,082,783
Parks &Recreation - Aquatic Operation and Programming
Parks &Recreation - Aquatic Operation and Programming
$163,608
$163,608
Parks &Recreation -VDH Summer Food Programming
Parks &Recreation - VDH Summer Food Programming
$40.810
$40,810
General Services - Commwdy Sus�ainability Programming
General Services - Community Sustainability Programming
- Save -a -Ton Program
Save�a -Ton Program
- Sustainability Coordinator -Temp Wages
- SUSYainabilily Coordinator -Temp Wages
$14],156
$147,156
$5,000
$5,000
$33,587
$33,587
3/1/2012
12
Livability (continued)
SW M Operations (Call Center)
$85,900
SWIM Physically Challenged Service
$205,373
DRI — "Friends of the Farmers Market"
$12,500
Special Event Coordination and Permitting Services
$146,000
Virginia Amateur Sports
$60,000
Mill Mountain Zoo
$33,120
Council of Community Services —Volunteer Roanoke Valley Program
$10,000
General Services — Civic Center Rental
$7,500
25
Safety
Building Safety (Building Inspections)
$579,179
Emergency Management
$93,301
Police Patrol
$9,636;557
Jail Operations
$12,756,942
Police Investigation
$3,407,026
Fire -EMS Training
$513,574
Fire Prevention /Inspection /Investigation
$440,992
Commonwealth's Attorney - Drug Prosecutor
$37,095
Police Administrative Services
$1,599,385
Sheriff's Office Operations
$3,107,844
Police Academy
$619,819
Police Support and Records
$1,050,450
Commonwealth's Attorney -City Prosecutors
$1,463,331
Fire -EMS Operations
$14,951,996
26
Transportation - Signs and Pavement Markings
$612,017
3/1/2012
13
Safety continued
$4,105
911 Operations
$2,564,383
Police Community Integration &Service Enhancements
$593,360
Traffic Signals
$618,661
Street Lighting
$1,155,989
Administrative Support of J & D Relations District Court
$25,546
Administrative Support of Roanoke City General Relations District
Court
$32,053
Police Forensics
$514,432
Fire -EMS Support &Administration Services
- Automation Coordinator
$652,116
$44,836
Support Circuit Judges (Circuit Court)
$519,747
Roanoke City Victim Witness Program (Commonwealth's
Attorney)
$29,386
Residential Juvenile Detention Services
$1,343,885
Outreach Detention /Enhanced Community Services (VJCCCA)
$74,835
27
Office of the Magistrate
$4,105
911 Operations
$2,564,383
Police Community Integration &Service Enhancements
$593,360
Traffic Signals
$618,661
Street Lighting
$1,155,989
Administrative Support of J & D Relations District Court
$25,546
Administrative Support of Roanoke City General Relations District
Court
$32,053
Police Forensics
$514,432
Fire -EMS Support &Administration Services
- Automation Coordinator
$652,116
$44,836
Support Circuit Judges (Circuit Court)
$519,747
Roanoke City Victim Witness Program (Commonwealth's
Attorney)
$29,386
Residential Juvenile Detention Services
$1,343,885
Outreach Detention /Enhanced Community Services (VJCCCA)
$74,835
Safety (continued)
Police Animal Control & Protection Unit
$1,088,646
School Playground Management
$121,540
Police School Resource Officer
$519,554
Roanoke Emergency Medical Services (REMS)
$100,000
Outreach Detention /Electronic Monitoring (VJCCCA)
$238,361
DARE Program
$265,973
Police Methamphetamine Lab Cleanup
$15,000
Police Impound Lot
$40,000
Police VAAssociation of Chiefs of Police Conference Hosting
$7,100
SWM Environmental
$17,870
Council of Community Services 2 -1 -1 Program
$25,000
Carvins Cove and Coyner Springs Road Area Security
$44,000
28
3/1/2012
Summary
Priority
Allocation
FY13 Offer
Total
Variance
Economy
$3,023,094
$3,684,389
($661,295)
Education
$73,689,401
$74,098,262
($408,861)
Good Government
$14,310,069
$15,502,879
($1,192,810)
Human Services
$35,902,001
$37,247,123
($1,345,122)
Infrastructure
$23,859,285
$28,551,475
($4,692,190)
Livability
$14,361,806
$15,281,431
($919,625)
Safety
$58,815,329
$61,525,886
($2,710,557)
TOTALS:
$223,960,985
$235,891,445
($11,930,460)
Reserved Allocations
$23,321,940
$23,321,940
$0
Non - Ranked Expenses
$3,398,075
$3,398,075
$0
TOTALS:
$250,681,000
$262,611,460
($11,930,460)
Capital Project Planning
• Maintain Current Capital Assets
Infrastructure Investmentfor Livability and Economic Development
• Bridge Renovation /Replacement
• Curb, Gutter and Sidewalk
• Streetscape Projects
• Storm Drains
• Civic Center
• School Maintenance
• Targeted Livability Investments
• Parks and Recreation Master Plan
• Libraries
Investments made within parameters of debt policy.
29
30
3/1/2012
15
Planned Debt Issuance
FY 2013 -2017
!Protect 2013 2014 2015 2016 2017 Total
Schools
• Debt Issuance:
Fiscal
Year
Previously
Planned
Recommended
2013
$ 2,000,000
$ 2,000,000
2014
Roanoke City Public Schools
$2,000,000
$5,000,000
$5,000,000
$5,000,000
$5,000,000
$22,000,000
B6dgeRenovation
1,100,000
1,800,000
3,800,000
5,650,000
6,900,000
19,250,000
Library Master Plan
210,000
3,500,000
5,200,000
3,100,000
1,985,000
13,995,000
,PBR Master Plan
500,000
1,500,000
1,500,000
1,500,000
2,500,000
7,500,000
Civic Center
1,000,000
1,500,000
1,500,000
1,500,000
1,500,000
7,000,000
Stormwater Management
1,120,000
1,120,000
1,120,000
1,120,000
1,120,000
5,600,000
Elmwood Park tnprovements
1,625,000
2,800,000
-
-
4,425,000
Curb, Gutter and Sidewalk
Program
500,000
750,000
1,000.000
1,000,000
1,000,000
4,250,000
Street Scapes
400,000
500,000
500,000
500,000
500,000
2,400,000
Digital Radio
2,110,000
-
-
2,110,000
Total
$10.565,000
$18,470,000
$19,620,000
1 $19,370,000
$20,505,000
1 $88,530.000.
Schools
• Debt Issuance:
Fiscal
Year
Previously
Planned
Recommended
2013
$ 2,000,000
$ 2,000,000
2014
5,000,000
5,000,000
2015
5,000,000
5,000,000
2016
5,000,000
5,000,000
2017
5,000,000
TOTAL
$17,000,000
$22,000,000
School Improvements
— HVAC and plumbing
improvements at 11 schools
— Continues commitment of
$5,000,000 of debt capacity
reserved for school projects.if
needed each year
31
32
3/1/2012
16
Bridge Maintenance, Repair and
Renovation Program
• Cash Funding:
Fiscal
Year
Previously I
Planned
Recommended
2013
$500,000
$500,000
• Debt Issuance:
Fiscal
Year
Previously
Planned
Recommended
2013
$1,100,000
$1,100,000
2014
$ 2,750,000
1,800,000
2015
2,800,000
3,800,000
2016
2,600,000
5,650,000
2017
6,900,000
TOTAL
$6,500,000
1 $19,250,000
• Ongcling maintenance, repair
and renovation of bridge
structures 33
Library Master Plan
• Debt Issuance:
Fiscal
Year
Previously
Planned
Recommended
2013
$210,000
2014
$ 2,750,000
3,500,000
2015
800,000
5,200,000
2016
10,445,000
3,100,000
2017
1,985,000
TOTAL
$13,995,000
$13,995,000
• . Reallocates funding to address
library improvements to existing
branches
• Allows for Main Library A &E to
begin in FY 2013 with construction
in FY 2014
• Allows for A &E and construction of
at least one branch in each fiscal
year beginning in FY 2014
34
3/1/2012
-1
17
Parks and Recreation Master Plan
• Debt Issuance:
Fiscal
Year
Previously
Planned
Recommended
2013
$ 1,250,000
$ 500,000
2014
1,500,000
1,500,000
2015
1,500,000
1,500,000
2016
1,500,000
1,500,000
2017
2,500,000
TOTAL
$5,750,000
$7,500,000
• Funding to address prioritized
needs including neighborhood and
community park improvements,
playground /area upgrades, ADA
compliance, conservation,
athletics, signage, Rivers Edge
Sports Complex -North, Mill
Mountain, irrigation needs,
playground replacements,
skatepark improvements, Wells
Fargo plaza improvements and 35
pool improvements.
Civic Center Improvements
Debt Issuance:
• Exterior door replacements
• Sound systems enhancement
• Restroom renovations
• Back of house improvements
Fiscal
Year
Previously
Planned
Recommended
2013
$1,000,000
$1,000,000
2014
1,500,000
1,500,000
2015
1,500,000
1,500,000
2016
1,500,000
1,500,000
2017
1,500,000
TOTAL
$5,500,000
1 $7,000,000
• HVAC, electrical system and
lighting improvements
• Plaza roof repairs
• Coliseum seat risers and seat
replacements
• Roanoke Performing Arts
Theatre carpet replacement 36
3/1/2012
Stormwater Management
• Cash Funding:
Fiscal
Year
Previously
Planned
Recommended
2013
$49,820
$49,820
• Debt Issuance:
Fiscal
Year
Previously
Planned
Recommended
2013
$1,120,000
$1,120,000
2014
1,120,000
1,120,000
2015
1,120,000
1,120,000
2016
1,120,000
1,120,000
2017
1,120,000
1,120,000
TOTAL
$5,600,000
$5,600,000
• Addressing drainage problems throughout the city
• Continued allocation of $1.1 M annually to address prioritized projects
• Funding used to match state revenue sharing funds
Elmwood Park Improvements
• Cash Funding:
Fiscal
Year
Previously
Planned
Appropriated
2012
$300,000
$575,000
• Debt Issuance:
Fiscal
Year
Previously
Planned
Recommended
2013
$1,900,000
$1,625,000
2014
2,800,000
2,800,000
TOTAL
$4,700,000
$4,425,000
• Park improvements under
construction in FY 2013
and FY 2014
37
L 7 4
r�
-400
I f Ira ^,cc. 1 1
38
3/1/2012
19
Curb, Gutter and Sidewalk
Program
• Debt Issuance:
Fiscal
Year
Previously
Planned
Recommended
2013
$400,000
$500,000
2014
500,000
750,000
2015
1,000,000
2016
1,000,000
2017
1,000,000
TOTAL
$900,000
$4,250,000
• Identified needs of $1.7M for
sidewalk maintenance
• Identified needs of $13.11M for
new sidewalks
Streetscape Projects
• Debt Issuance:
Fiscal
Year
Previously
Planned
Recommended
2013
$400,000
$ 400,000
2014
500,000
500,000
2015
500,000
2016
500,000
2017
500,000
TOTAL
$900,000
$2,400,000
• Projects support needs
identified in neighborhood
plans and in downtown area.
39
40
3/1/2012
20
800 MHz Digital Radio Conversion
• Debt Issuance:
Fiscal
Year
Previously
Planned
Recommended
2013
$2,110,000
$2,110,000
TOTAL
$2,110,000
$2,110,000
• Digital conversion underway
41
VDOT Highway Projects
• Cash Funding:
Fiscal
Year
Previously
Planned
Recommended
2013
$251,800
$251,800
• City's share of
funding for projects in
six year improvement
program
42
3/1/2012
21
FY 2013 Cash Funding
for One -Time Expenses
Excess Debt Service Funding
$1,115,061
Retirement Savings
$1,500,317
Markel Building Developer Fee Return
$1,400,000
TOTAL
$4,015,378
Preyiou* ;
IProieet Planned' °" Recommended
Center in the Square (4th and 5th of 5 Installments
$300,000
$600,000
Science Museum of Western Virginia (4th of 5 Installments)
100,000
100,000
Harrison Museum of African American Culture (4th of 5 Installments)
100,000
100,000
YMCA of Roanoke Valley_(1 st of 5 Installments)
100,000
100,000
Greenways and Trails
200,000
Grant Match Contingency
200,000
Capital Project Contingency
465,378
Capital Building Maintenance, Fleet Replacement, Technology Capital,
SVeet Paving, Other Operating One -Time Expenses
,
2,250,000
TOTAL
$600,000
$4,015,378
43
Citizen Budget Engagement Team
Seated:
Eltamae Wilson
Cindi Hilton
Gail Kinzer
Phyllis Johnson
Standing:
Ron McCorkle
Paul Economy
James Settle
Brian Gibson
John Reburn
Basil Akers
44
3/1/2012
22
Next Steps
• Budgeting for Outcomes:
— Priority Team funding recommendations
— CBET operating and capital input to Budget Committee
— Budget Committee deliberations to balance recommended
budget
• Capital Planning:
— Follow -Up
— Final capital plan recommendation
• Council Briefing — April 2, 2012
• Recommended Budget Presentation — April 16, 2012
• Public Hearing — April 26, 2012
• Council Briefing /Budget Study — May 7, 2012
• Budget Adoption — May 14, 2012
45
3/1/2012
23
Tax - Exempt Municipal Credit Spreads
Five Year History
4.0%
3.5%
3.0%
,0 2.5%
M
P
CL
N 2.0%
w
v
1.5%
1.0%
.5%
.0%
00
Credit Spreads vs. 10 Year Triple -A General Obligation Benchmark
(10 -Year Maturity = 1.87 %)
—AA GO —A GO —BBB GO
ROANOKE
BBB GO = 3.86%
(1.98% spread)
AGO =2.77%
(0.89% spread)
AA GO =2.13%
(0.25% spread)
Source: Thomson Municipal Market Monitor, as of 2/22/2012.
!!!!!P,:"', 112
f
Sloan H. Hoopes
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 5th day of March, 2012.
No. 39319 - 030512.
A RESOLUTION memorializing the late Sloan H. Hoopes, former
Chairman of the City of Roanoke's War Memorial Committee and the Mayor's
Committee for the Disabled.
WHEREAS, Mr. Hoopes was born in Hartford County, Maryland,
received a B.A. in Business from the University of Maryland, and undertook
graduate study in Marketing at Johns Hopkins University;
WHEREAS, Mr. Hoopes was a combat veteran of World War II, where he
served in China and was shot down behind enemy lines;
WHEREAS, Mr. Hoopes received a number of awards for his military
service, including the Purple Heart, the Air Medal, the Distinguished Flying
Cross, and the Chinese Government Valor Award;
WHEREAS, Mr. Hoopes brought his. family to Roanoke in 1958, and
spent 25 years as a territorial sales representative for the John Deere Company;
WHEREAS, Mr. Hoopes devoted much of his life after the war to
leadership roles with veterans advocacy organizations, including Commander of
the Disabled American Veterans (DAV) Chapter 3 in Roanoke, DAV Department
Commander of Virginia, and several terms as DAV National Deputy Chief of
Staff;
WHEREAS, Mr. Hoopes was also a Commander of Veterans of Foreign
Wars (VFW) Post 1264 in Roanoke, and belonged to American Legion Post 3,
the Military Order of the Purple Heart, the POW Roanoke Chapter, was past
Chairman of the Roanoke Valley Veterans Council, and provided leadership in
the development of the Veterans Care Center in Salem;
WHEREAS, Mr. Hoopes was a life member of the Knights of Columbus,
for which he served as Past Grand Knight and Past Faithful Navigator;
WHEREAS, as a veteran of war Mr. Hoopes offered his service to the City
of Roanoke itself through his involvement with the city's War Memorial
Committee, of which he had been a member since 1991;
WHEREAS, Mr. Hoopes was a private person who did not speak much of
his, accomplishments, but whose contributions will provide a legacy for years to
come; and
WHEREAS, Mr. Hoopes exemplified the dignity and service of America's
armed forces, both as a soldier and as a member of this community.
NOW, THEREFORE, BE IT RESOLVED by the Council of the City of
Roanoke that:
1. Coun"iil-adopts this resolution as a means of recording its deepest
regret and sorrow at the passing of Sloan H. Hoopes, and extends to his family
its sincerest condolences.
2. The City Clerk is directed to forward an attested copy of this
resolution to his family.
ATTEST:
rn-
Stephanie M. Moon, MC
City Clerk
APPROVED
David . owers
Mayor
G% �n0hzdolt
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 5th day of March, 2012.
No. 39320 - 030512.
A RESOLUTION commending and paying tribute to Dr. Robert "Bob" Roth and
Dorothy "Dot" Hubbard Roth for their exemplary public service to the City of Roanoke and its
citizens.
WHEREAS, Dr. Roth personally delivered the signed Sister Cities International
agreement between Wonju, South Korea and the City of Roanoke in 1965, while serving as a
medical missionary in Wonju; and on September 19, 1967, Roanoke held its first sister -city
celebration;
WHEREAS, after becoming President of Roanoke Valley Sister Cities, Dr. Roth
oversaw the growth of sister city relationships with the addition of Kisumu, Kenya; Pskov,
Russia; Florianopolis, Brazil; Opole, Poland; Lijiang, China; and St. Lo, France;
WHEREAS, Dr. Roth has been instrumental in providing many prominent physical
reminders of our international friendships to the City of Roanoke, such as the large mural at
the Roanoke Civic Center, painted by a Korean artist; a display of artifacts from each of our
Sister Cities housed at the Main Library; a display of artifacts from Wonju at Virginia
Western Community College; a Friendship Fountain and Sister City flags located on Church
Avenue downtown; signage displaying the names and distances of each sister city, two Korean
pear trees from Wonju, Korea on Wonju Street; and four additional trees on Mill Mountain;
WHEREAS, Dorothy "Dot" Hubbard Roth served as an education missionary in
Wonju, South Korea, prior to arriving in Roanoke to become the wife and helpmate to Dr.
Roth in 1973, and she has been an integral part of all the sister city activities in the Roanoke
community and especially the social activities held at their family home, "Peace Pagodas at
the Lake ",
WHEREAS, Mrs. Roth has provided a loving home for their three children; she has
been an active member of South Roanoke United Methodist Church, where she sings in the
choir, attends Sunday School and works with many committees; and many other community
activities too numerous to list,
WHEREAS, Dr. Roth and Mrs. Roth, with great personal expense and sacrifice, have
nurtured the growth of healthy international relationships through visits, exchanges, the
Around Our World Newsletter and many other activities; and inasmuch as Dr. and Mrs. Roth
will be relocating to Williamsburg, Virginia to be closer to family, their contributions will be
greatly missed.
THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke that this
Council adopts this means of recognizing and commending Dr. Robert "Bob" Roth and
Dorothy "Dot" Hubbard Roth for their exemplary public service to the City of Roanoke and its
citizens.
ATTEST:
44L-,�M �Div
P
Ste hanie M. MoonMC
City Clerk
APPROVED
L
Q53w..
David A. Bowers
Mayor
IFA
Office of the Mayor
� RO
H
• • lJ+ ��ri O� , / •
� fit•
�AGIN�
'REAS, the United States of America was founded on the principle of
freedom from tyranny and with opportunity, freedom and
liberty for all,
'REAS, the United States of America has always opened its gates
for the poor, the huddled masses who yearned to be free,
WHEREAS, among the earliest immigrants were the Irish, many of whom
made their way to southwest Virginia and its fertile
landscape. They left their mark and we recognize their
names, McClanahan, McAfee and Fleming, and
WHEREAS, the City of Roanoke has been blessed with a population
composed of people from 94 countries and 30 cultural
groups, among whom are the Irish - Americans who continue
to contribute to our community with their strength, courage,
wit and creativity.
NOW, THEREFORE, 1, David A. Bowers, Mayor of the City of Roanoke,
Virginia, call upon the citizens of Roanoke to join me in celebrating the
Irish- Americans among us, and do hereby proclaim the month of March
2012 throughout this great All-American City, as
IRISH- AMERICAN APPRECIATION MONTH
Given under our hands and the Seal of the City of Roanoke this twenty-
fourth day of February in the year of two thousand and twelve.
ATTEST.•
��- YT)- Stephanie
City Clerk
Resolution Against Corporate Personhood
& In Support of Campaign Finance Reform
Billionaires have tripled their wealth while the rest of us are
going broke to China, (which is where they moved our jobs).
And the main way they have insured taking advantage of us
is by getting their own people elected.
The two political parties have become the right and left fists
of the super -rich, who have beat the average citizen to a
financial pulp. Billionaires have replaced kings and queens
with their own multi - generational dynasties.
be� ve. lrlc S4,1qir,
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Our country needs real campaign finance reform! I respectfully request the Roanoke
City Council members research this topic and then consider joining the other locales
that have already issued resolutions against such absurdities as corporate personhood
and multi - million dollar campaign contributions.
Sincerely,
Dave Gresham
721 -5050
Lein 1:icre
We the People, Not We the Corporations ® I ® 'I
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a4s:iu., poi ran au re; •:ecura�uj�n'umanittr,�- 'ecr..l= rorko 'ka are lF_atfidias.
l`: e, thn People nE the lnimd State +af Amarica. rejntt d,n U.S. SvFA�me Cvur+a rrding, and
n:•r re m ameM our C.v:s�ruu.: -n v;' only esaVM dw money 7s nct Teeeh, and M., hors::
IW.in §S, Ih`[Cxjwraliwi +, drC FEra4t14 w:C(Ied CJ 'UwuGn f rigttt4.
R,eS�tpe+ne CCrrt Y; misraidc-0u, rnnr�Ht. nrvd �nnn; an ln_la:r. lnad_ana ��, pf,e�caFle nik+.
YVa W". to Ameud.
Bill Moyers Supports Move to Amend?
--- io- www.movetoamend.org
y
CITY COUNCIL AGENDA REPOR
G�RGlN�a
To: Honorable Mayor and Members of City Council
Meeting: March 5, 2012
Subject: Request to Schedule a Public Hearing for the Conveyance of
City -Owned Property Known as the Huff Lane School Site
Background:
NDRA II, LLC, a Virginia Limited Liability Company, has made a proposal to
acquire an approximately 5.310 acre portion of the City -owned parcel located at
4412 Huff Lane, N.W. (a portion of the Tax Map Number 2370101), which is the
former Huff Lane School Site. NDRA II, LLC, proposes to construct two hotels
and a restaurant on the site. The remaining portion of the parcel contains
approximately 10.704 acres, which is currently being used for recreation
purposes.
The proposal includes a purchase price of $1,850,000 for the 5.310 acre
portion of the parcel. The current assessed value of land and improvements for
the entire parcel designated by Tax Map Number 2370101 is $2,515,200.
A contract has been developed which will convey the property to NDRA II, LLC,
under certain terms and conditions. A public hearing is required prior to City
Council authorizing the execution of the contract for the conveyance of the
City -owned property. A City Council agenda report containing specific
information about the process leading up to the development of the proposed
contract, and outlining the salient points of the proposed terms and conditions
of the contract will be provided to City Council as part of. its March 19, 2012
agenda package.
Recommended Action:
Authorize the scheduling of a public hearing at City Council's meeting on March
19, 2012, at 7:00 p.m., to consider the conveyance of the aforementioned
property.
- - - -- --------------- - --
Christopher P. Morrill
City Manager
Distribution: Council Appointed. Officers
R. Brian Townsend, Assistant City Manager for Community Development
Susan S. Lower, Director, Real Estate Valuation
Robert B. Ledger, Manager, Economic Development
Marc B. Nelson, Special Projects Coordinator
i
March 6, 2012
Dustin Akers
2049 Windsor Avenue, S. W.
Roanoke, VA 24015
Dear Mr. Akers:
JONATHAN E. CRAFT
Deputy City Clerk
CECELIAT. WEBB
Assistant Deputy City Clerk
A communication from the City Clerk advising of your resignation as a member of the
Roanoke Neighborhood Advocates was before the Council of the City of Roanoke at a
regular meeting, which was held on Monday, March 5, 2012.
On behalf of the Members of Roanoke City Council, I would like to express appreciation
for your service to the City of Roanoke as a member of the Roanoke Neighborhood
Advocates from June 6, 2011 to March 5, 2012. Please find enclosed a Certificate of
Appreciation and an aerial view photograph of the Roanoke Valley in recognition of your
service.
Sincerely,
Stephanie M. Moon, MMC
City Clerk
SMM: jec
Enclosure
pc: Scott Tate, Secretary, Roanoke Neighborhood Advocates, 2602 Oregon Avenue,
S. W., Roanoke 24015
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
"-
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011 -1536
Telephone: (540) 853 -2541
Fax: (540) 853 -1145
STEPHANIE M. MOON, MMC
E -mail: clerk@roanokeva.gov
City Clerk
March 6, 2012
Dustin Akers
2049 Windsor Avenue, S. W.
Roanoke, VA 24015
Dear Mr. Akers:
JONATHAN E. CRAFT
Deputy City Clerk
CECELIAT. WEBB
Assistant Deputy City Clerk
A communication from the City Clerk advising of your resignation as a member of the
Roanoke Neighborhood Advocates was before the Council of the City of Roanoke at a
regular meeting, which was held on Monday, March 5, 2012.
On behalf of the Members of Roanoke City Council, I would like to express appreciation
for your service to the City of Roanoke as a member of the Roanoke Neighborhood
Advocates from June 6, 2011 to March 5, 2012. Please find enclosed a Certificate of
Appreciation and an aerial view photograph of the Roanoke Valley in recognition of your
service.
Sincerely,
Stephanie M. Moon, MMC
City Clerk
SMM: jec
Enclosure
pc: Scott Tate, Secretary, Roanoke Neighborhood Advocates, 2602 Oregon Avenue,
S. W., Roanoke 24015
CERTIFICATE OF APPRECIATION
PRESENTED TO
DUSTIN AKERS
AS A MEMBER OF THE
ROANOKE NEIGHBORHOOD ADVOCATES
FROM JUNE 6, 2011 TO MARCH 5, 2012
ON THIS 6TH DAY OF MARCH , 2012
IN RECOGNITION OF PUBLIC SERVICE FAITHFULLY RENDERED TO
THE CITY OF ROANOKE
APPROVED:
ATTEST:
DAVID A. BOWERS STEPHANIE M. MOON
MAYOR CITY CLERK
%A 1
STEPHANIE M. MOON, MMC
Citv Clerk
Felicia Journiette
4410 Cove Road, N.W.
Roanoke, VA 24012
Dear Ms. Journiette:
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011 -1536
Telephone: (540) 853 -2541
Fax: (540) 853 -1145
E -mail: clerk@roanokeva.gov
March 6, 2012
JONATHAN E. CRAFT
Deputy City Clerk
CECELIA T. WEBB
Assistant Deputy City Clerk
A communication from the City Clerk advising of your resignation as a member of the
Roanoke Neighborhood Advocates was before the Council of the City of Roanoke at a
regular meeting, which was held on Monday, March 5, 2012.
On behalf of the Members of Roanoke City Council, I would like to express appreciation
for your service to the City of Roanoke as a member of the Roanoke Neighborhood
Advocates from July 5, 2011 to February 7, 2012. Please find enclosed a Certificate of
Appreciation and an aerial view photograph of the Roanoke Valley in recognition of your
service.
Sincerely,
�-tJ Qi7✓
Stephanie M. Moon, MM
City Clerk
SMM: jec
Enclosure
pc: Scott Tate, Secretary, Roanoke Neighborhood Advocates, 2602 Oregon Avenue,
S. W., Roanoke 24015
CERTIFICATE OF APPRECIATION
PRESENTED TO
FELICIA JOURNIETTE
AS A MEMBER OF THE
ROANOKE NEIGHBORHOOD ADVOCATES
FROM JULY 5, 2011 TO FEBRUARY 7, 2012
ON THIS 6TH DAY OF MARCH '2012
IN RECOGNITION OF PUBLIC SERVICE FAITHFULLY RENDERED TO
THE CITY OF ROANOKE
APPROVED:
DAVID A. BOWERS
MAYOR
ATTEST:
1 7
v4Lin- �- '-4�r
STEPHANIE M. qMON
CITY CLERK
March 5, 2012
The Honorable Mayor and Members
of the Roanoke City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of Council:
JONATHAN E. CRAFT
Deputy City Clerk
CECELIAT. WEBB
Assistant Deputy City Clerk
This is to advise that Dustin Akers and Felicia Journiette have tendered their
resignations as members of the Roanoke Neighborhood Advocates, effective
immiediately.
Sincerely,
*4M4-4-11 /-f7,
Stephanie M. Moon, MMC
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011 -1536
Telephone: (540) 853 -2541
Fax: (540) 853 -1145
STEPHANIE M. MOON, MMC
E -mail: clerk@roanokeva.gov
City Clerk
March 5, 2012
The Honorable Mayor and Members
of the Roanoke City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of Council:
JONATHAN E. CRAFT
Deputy City Clerk
CECELIAT. WEBB
Assistant Deputy City Clerk
This is to advise that Dustin Akers and Felicia Journiette have tendered their
resignations as members of the Roanoke Neighborhood Advocates, effective
immiediately.
Sincerely,
*4M4-4-11 /-f7,
Stephanie M. Moon, MMC
City Clerk
Mr. Bob Clement
Neighborhood Services Coordinator
Office of Neighborhood Services
Noel C. Taylor Municipal Building
215 Church Ave SW, Room 312 North
Roanoke, VA 24011
February 25, 2012
Dear Bob,
It is with regret that I must resign from the Roanoke Neighborhood Advocates effective March 6, 2012. 1
have accepted a position as project manager with The Alliance for Economic Development of Oklahoma
City and will be relocating to Oklahoma on March 8, 2012. This is a positive move that is directly in line
with my career goals and passions.
I have thoroughly enjoyed working with my committee members and under your leadership over the
past eight months. When I was appointed in June of last year, I could tell at my first meeting that this
was a group in transition with dedicated members working towards a better Roanoke. During my time
on the committee, I have seen our members become more involved and active,. innovative in their
approach to leadership, and more educated and concerned on neighborhood issues in Roanoke.
I feel that I am leaving the committee in good hands with strong members who are vocal, committed,
and insightful, as well as under your leadership and the support of the City. I wish you and all on the
Roanoke Neighborhood Advocates the best in all of your endeavors and truly hope to see the City
prosper through the work of the Roanoke Neighborhood Advocates. If I can be of any assistance in the
future, I look forward to hearing from you.
Sincerely,
Dustin Akers
CC: Members of Roanoke Neighborhood Advocates, Members of City Council, Mayor Bowers, City Clerk
To City Clerk's Office
cc
bcc
Subject Fw: Moving out of state
Below you will find an email from Felicia Journiette tendering her resignation from the RNA effective
2/7/12. FYI only......... Bob
Bob Clement, Neighborhood Services Coordinator
Office of Neighborhood Services
Noel C. Taylor Municipal Building
215 Church Ave SW, Room 312 North
Roanoke, VA 24011
P: (540) 853 -5210 F: (540) 853 -6597
Follow us on Facebook at:
www. facebook .com /roanoke.neighborhoods
or on the web at:
www.roanokeva.gov /neighborhoods
- - - -- Forwarded by Bob Clement/Employees/City—of—Roanoke on 02/28/2012 12:46 PM -----
ftferrellrn @aol.com
02/07/2012 01:36 PM To bob.clement @roanokeva.gov, ron @urbiculture.org
cc
Subject Moving out of state
Good Afternoon,
This is to announce my resignation as a member of the RNA. I am moving out of state and therefore will
no longer be able to participate in this group.
It has been a delight to work with such a wonderful group of people who are doing great things to make
the neighborhoods and community a better place to live. Although my time with the RNA has been short,
it has been a valuable experience and I appreciate the opportunity the group provided.
Keep up the good work and the momentum, it certainly makes a difference in the city!!!!
Sincerely,
Felicia Journiette
0
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011 -1536
Telephone: (540) 853 -2541
Fax: (540) 853 -1145
STEPHANIE M. MOON, MMC
E -mail: clerk@roanokeva.gov
City Clerk
March 6, 2012
Candace Martin, Secretary
Local Board of Building Code Appeals
Roanoke, Virginia
Dear Ms. Martin:
JONATHAN E. CRAFT
Deputy City Clerk
CECELIA T. WEBB
Assistant Deputy City Clerk
This is to advise you that Justina Megginson has qualified as a member of the Local Board
of Building Code Appeals for a term of office ending September 30, 2016.
Sincerely,
*-q� r�� - b� 6)�
Stephanie M. Moon, MMC
City Clerk
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to -wit:
I, Justina Megginson, do solemnly swear that I will support the Constitution of
the United States of America and the Constitution of the Commonwealth of Virginia, and
that I will faithfully and impartially discharge and perform all the duties incumbent upon
me as a member of the Local Board of Building Code Appeals for a term of office
ending September 30, 2016, according to the best of my ability. So help me God.
ustina Megginson
The foregoing oath of office was taken, sworn to, and subscribed before me by Justina
Megginson this'—day of 2012.
Brenda S. Hamilton, Clerk of the Circuit Court
m,III 11 CITY OF ROANOKE
A _ OFFICE OF THE CITY CLERK
"_-�.:._,�� 215 Church Avenue,S.W.,Suite 456
'-� Roanoke,Virginia 24011-1536
o
r; i h� Telephone: (540)853-2541
Fax: (540)853-1145
STEPHANIE M.MOON,11110 JONATHAN elerk(g)roenokeva.gov JONATHAN E.CRAFT
City Clerk Deputy City Clerk
CECELIA T.WEBB
Assistant Deputy City Clerk
March 6, 2012
Rebecca J. Cockram, Secretary
Board of Zoning Appeals
Roanoke, Virginia
Dear Ms. Cockram:
This is to advise you that Bryan Musselwhite has qualified as a member of the Board of
Zoning Appeals for a term ending December 31, 2014.
Sincerely,
Stephanie M. Moon, MMC
City Clerk
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Bryan A. Musselwhite, do solemnly swear that I will support the Constitution
of the United States of America and the Constitution of the Commonwealth of Virginia,
and that I will faithfully and impartially discharge and perform all the duties incumbent
upon me as a member of the Board of Zoning Appeals to replace Diana B. Shepherd for
a term of office commencing January 1 , 2012 and ending December 31, 2014,
according to the best of my ability. So help me God.
Br n A. Musselwhite
The foregoing oath of office was taken, sworn to, and subscribed before me by Bryan A.
Musselwhite this ZSCd day of r)Oa- 2012.
Brenda S. Hamilton, Clerk of the Circuit Court
By . ,_ a , Clerk
0 a CITY OF ROANOKE
CITY COUNCIL
215 Church Avenue, S.W.
sir Noel C. Taylor Municipal Building, Suite 456
Roanoke, Virginia 24011 -1536
Telephone: (540) 853 -2541
DAVID A. BOWERS Fax: (540) 853 -1145
Mayor
March 5, 2012
The Honorable Mayor and Members
of Roanoke City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of Council:
Council Members
William D. Bestpitch
Raphael E. "Ray" Ferris
Sherman P. Lea
Anita J. Price
Court G. Rosen
David B. Trinkle
We jointly sponsor a request of Virginia Cooperative Extension to present an
update of its activities, at the regular meeting of City Council to be held on
Monday, March 5, 2012, at 2:00 p.m.
Sincerely,
William D. Bestpitch
Co ncil Member
Anita J. Price
Council Member
W DB /AJP:ctw
virginia Cooperative Extension
A partnership of Virginia Tech and Virginia State University
February 17, 2012
Ms. Stephanie M. Moon
Clerk, City of Roanoke
215 Church Avenue, SW
Suite 456
Roanoke, Virginia 24011
Dear Ms. Moon:
®V' 'Tech
T T'� T___i C
cortege ofAgriculture
and Life Sciences Y Ly
Roanoke Office
3738 Brambleton Avenue, SW
Roanoke, VA 24018 -3639
540/772 -7524 Fax: 540/776 -7176
E -mail: dchappel @vt.edu
This letter is to request space on the March 5, 2012, City Council Agenda to share with
the Council an update on Virginia Cooperative Extension. Sheri Dorn, Extension Agent, ANR,
Leslie Prillaman, Extension Agent, 4 -H Youth Development, and myself, Deborah Chappell,
Extension Agent, FCS will be the spokespeople for this update. This item has been sponsored
by Council Members Bestpitch and Price.
Thank you in advance for this opportunity.
Sincerely,
Deborah G. Chappell
Extension Agent, Family & Consumer Sciences
www.ext.vt.edu
Extension is a joint program of Virginia Tech, Virginia State University, the U.S. Department of Agriculture, and state and local governments.
Virginia Cooperative Extension programs and employment are open to all, regardless of race, color, national origin, sex, religion, age, disability,
political beliefs, sexual orientation, or marital or family status. An equal opportunity /affirmative action employer.
• �nil�na,r o�i�rm tom• '. :�+, .. � � i
7
Y•
Money Management Skills;
Individual and Group Education
This program will provide con-
sumers with up -to date research -
based knowledge so they can im-
prove their financial management
techniques and thus their quality
of life. If you are interested in
classes or one on one mentoring
for your organization please feel
free to contact us!
Virginia Cooperative Extension:
Phone: (540) 772-7524
Email: dchappel@vt.edu
Website:
http : / /offices.ext.vt.edu /roanoke
The Master Financial Education Volunteers will focus on financial education
for individuals, families and groups. Below are some suggested topics, how-
ever a class can be altered to fit the needs of a specific group.
• Spending Plans
• Banking lol
Basic Credit and Debt
Management
Saving Strategies
• Credit Repair
• Home Ownership
• Retirement
• Youth age appropriate
programs
Family and Consumer sciences
Financial Education Volunteer
Extension is a joint program of Virginia Tech, Virginia State University, the U.S. Department of Agriculture, and state and local governments.
Virginia Cooperative Extension programs and employment are open to all, regardless of race, color, national origin, sex, religion, age, disabil-
ity, political beliefs, sexual orientation, or marital or family status. An equal opportunity /affirmative action employer.
Virginia Cooperative Extension — Roanoke
Calendar of Events
Date
Time'
Location
Program
Area
March
Complete on -going nutrition classes
elementary schools
_
Mt. Pleasant Elementary School (Kindergarten — 3)
Lincoln Terrace 21' Century After- School program
Roanoke Academy for Math and Science (Pre - School)
Fallon Park Elementary School (Kindergarten — 7)
SNAP /ED
FCS
March 1
5:30 -6:30 pm
Lighten Up! — Strategies for a
Healthy Lifestyle
New Horizons Healthcare
FCS
March 2
8 - 10:30 am
Project Leaming Tree
Garden Ci Elementary School — 5th Grade
4 -H
March 2 -3
Overnight Teen Leadership Training
a es 13 -19)
Icimani Adventure Center, 5488 Yellow Mountain Road,
Roanoke, VA 24014
4 -H
March 5
8:30 am - 12:30 pm
Spanish Food Safety
Virginia Department of Health, 1502 Williamson Rd, Roanoke
FCS
7:00 -8:00 pm
Small Fruit Gardening
Southern States Co -op, 8649 Cloverdale Road, Troutville, VA
24175 Pre -re ister at (540)992 -1001
ANR
March 6
9 am - 1 prn
Food Safety Training Class
Vir inia Department of Health, 1502 Williamson Rd, Roanoke
FCS
10 am - 2 pm
Operation Military Kids (adult
volunteer training)
The Brambleton Center, 3738 Brambleton Avenue, SW,
Roanoke
4 -H
11:35 am - 1:05 pm
Character Counts!
Roanoke Academy for Math & Science Kindergarten
4 7H
6:00 - 9:00 prn
Growers' Academy #6
Roanoke Higher Education Center
ANR
March 7
9- 11 am
Character Counts!
Oak Grove Elementary School I" Grade
4 -H
March 8
8 - 9 am
Character Counts!
Fishbum Elementary School 5h Grade
4 -H
12:30 - 2:00 pm
Character Counts!
Roanoke Academy for Math & Science 2 nd Grade
4 -H
5:30 - 6:30 pm
Lighten Up! — Strategies for a
Healthy Lifestyle
New Horizons Healthcare
FCS
6:00 - 9:00 pm
Innovative Leadership Training #4
Noel C. Taylor Municipal Building
ANR
March 9
7 - 9 pm
4 -H Talent Show & Competition
Virginia Western Community College Auditorium
4 -H
March 10
8 am - 1 prn
Growers' Academy Field Trip
Roanoke
ANR
March 12
11 am
4 -H Volunteer Leader Training
East Salem Afterschool "Inspire"
4 -H Hip ology program
The Brambleton Center, 3738 Brambleton Ave, SW, Roanoke
East Salem Elementary School
4 -H
March 13
11 am -noon
Roanoke Valley Financial Fitness
Coalition planning meeting
FCS
6:30 - 8 pm
Meet the Author: Tom Moates, 4 -H
Clubsponsored
The Brambleton Center, 3738 Brambleton Ave, SW, Roanoke
4 -H
Master Food Volunteer bi- monthly
meeting
FCS
6:00 - 9:00 pm
Growers' Academy #7
Roanoke Higher Education Center
ANR
March 14
9- 11 am
Character Counts!
Oak Grove Elementary School 1St Grade
4 -H
Date
Time
Program? N
.,
`. °= Location : ° :
Program
Ar:
ea
March 15
21St Centu Learning Center Conf
Hotel Roanoke
4 -H
5:30 - 6:30 pm
Lighten Up! — Strategies for a
Healthy Lifestyle
New Horizons Healthcare
FCS
March 17
9 am - 2 m
Playing in the Dirt II
Salem Museum
ANR
9 am - 3 m
District 4 -H Qualifying Clinic
Green Hill Park Equestrian Center
4 -H
9 am - 3 pm
"For the Love of Children" —
Childcare provider training, NRV &
Roanoke Valle
FCS
March 18
11 am - 5 pm
Green Hill Park Equestrian
Center Fun Show!
Green Hill Park Equestrian Center
4 -H
March 19
9:30 am - 2:15 pm
Character Counts!/Project
Learning Tree
Fishburn Elementary School (K, 1St, 2",3rd Grades)
4 -H
6:30 - 8 pm
Money Mondays — Simple Money Skills
Jefferson Center
FCS
March 20
9:45 am - 12:05 prn
Character Counts!
Roanoke Academy for Math & Science 1St Grade
4 -H
March 21
9 - 11 am
Character Counts!
Oak Grove Elementary School 1 St Grade
4 -H
March 22
8 - 9 am
Character Counts!
Project Learning Tree
Fishburn Elementary Schools Grade
Monterey Elementary School 2nd Grade
4 -H
1 pm
5:30 - 6:30 pm
Lighten Up! — Strategies for a
Healthy Li estyle
New Horizons Healthcare
FCS
6:30 - 7:30 pm
Small Fruit Gardening
The Brambleton Center, 3738 Brambleton Ave, SW, Roanoke
Pre-register at 540)772 -7524
ANR
6:00 - 9:00 pm
Innovative Leadership Training #5
Noel C.Ta for Municipal Building
ANR
March 24
11 am - 5 pm
Roanoke Valley Financial Fitness
Fair
Roanoke Civic Center
FCS
March
(TBA
Grow- Your -Own Vegetables Series
Frank Roupas Community Garden, 14', Street, Roanoke
ANR
March 25
East Salem Afterschool "Inspire"
4 -H Hippology program
East Salem Elementary School
4 -H
March 26
7:00 - 8:00 pm
Home Orchard Care
Southern States Co -op, 8649 Cloverdale Road, Troutville, VA
24175 Pre - register at (540)992 -1001
ANR
March 27
11:35 am - 1:05 prn
Character Counts!
Roanoke Academy for Math & Science (K )
4 -H
March 28
9 - 11 am
Character Counts!
Oak Grove Elementary School 1St Grade
4 -H
March 29
12:30 - 2 pm
Character Counts!
Roanoke Academy for Math & Science 2" d Grade
4 -H
5:30 - 6:30 pm
Lighten Up! - Strategies for a
Healthy Lifestyle
New Horizons Healthcare
FCS
March 31
8 am - 4:30 pm
Schoolyard Habitat Workshop
Fallon Park Elementary School
4 -H
Date
Time
Program `
L'ocation
Program .
Area
March /Apr
10:00 am
LOA
Melrose Towers
SNAP/ED
1:30 - 2:30 pm
Social Group
FCS
March/Apr
10:00 am
LOA
Morningside
SNAP /ED
1:30 - 2:30 pm
Social Group
FCS
March /Apr
Mondays, 1:30 pm
Nutrition Classes
Ferncliff Apartments
SNAP/ED
Mondays, 3 pm
Bethany Hall
FCS
Tuesdays, 1:30
Edinburg Square, Hershberger
Tuesdays, 4:00
Monticello Manor, Williamson Road
Tuesdays, 6:30 pm
Cafe Studio, Cove Road
Wednesdays, 3 pm
Refugee Immigration, Jefferson Center
Wednesdays, 5 pm
Pediatric Carillion Clinic
Thursdays, 4 m
Manna Ministries Food Pantry
April 1-
FitEx — 8 -week team based
FCS
May 26
exercise/healthy eating program
April 2
9:30 am - 2:15 pm
Character Counts!
Fishburn Elementary School (K, 1st, 2" , 3`)
4 -H
6:30 - 8 prn
Teen Leadership Training
The Brambleton Center, 3738 Brambleton Ave, SW, Roanoke
4 -H
April 3
9:45 am - 12:05 pm
Character Counts!
Roanoke Academy for Math & Sciences (1st)
4 -H
Project Learning Tree
Highland Park Elementary (l')
April 4
9 am -11 am
Character Counts!
Oak Grove Elementary School (1st)
4 -H
6:30 - 7:30 pm
Home Orchard Care
The Brambleton Center, 3738 Brambleton Ave, SW, Roanoke
ANR
Pre-register at (540)772 -7524
April 5
5:30 - 6:30 pm
Lighten Up! — Strategies for a
New Horizons Healthcare
FCS
Healthy Lifestyle
6:00 -.9:00 pm
Innovative Leadership Training #6
Noel C. Taylor Municipal Building
ANR
April 9
7 - 8:30 pm
Organic Gardening
Southern States Co -op, 8649 Cloverdale Road, Troutville, VA
ANR
24175 Pre -re ister at (540)992 -1001
April 16
9 am - 1 pm
Project Learning Tree
Fallon Park Elementary School (3`)
4 -H
6:30 - 8 prn
Money Mondays, Simple Money Skills
Jefferson Center
FCS
April 17
10:30 am - 12:30 pm
Cooking Matters for Adults -TAP
St. Johns Episcopal Church, I Mountain Avenue, Roanoke, VA
FCS
Head Start — 6 weeks
11:35 am - 1:05 pm
Character Counts!
Roanoke Academy for Math & Sciences (K)
4 -H
April 18
9- 11 am
Character Counts!
Oak Grove Elementary School (1 s)
4 -H
April 19
6 - 9 Prn
Innovative Leadership Graduation
Market Building, Roanoke
ANR
April 23
8 - 10:30 am
Project Learning Tree
Highland Park Elementary School (3`)
4 -H
7 - 8:30 pm
Companion Planting
Southern States Co -op, 8649 Cloverdale Road, Troutville, VA
ANR
24175 Pre - register at (540)992 -1001
Date
Trine
Program : = , •. j
Location
t
Program
rea
April 24
9:45 am - 12:05 pm
Character Counts!
Roanoke Academy for Math & Sciences (I")
4 -H
10:30 am - 12:30 pm
Cooking Matters for Adults -TAP
Head Start — 6 weeks
St. Johns Episcopal Church, 1 Mountain Avenue, Roanoke, VA
FCS
6- 10 pm
District HiF
pology Contest
Lord Botetourt High School
4 -H
April 26
12:30 - 2 pm
2:30 - 3:30 pm
2:00 - 4:00 prn
Project Learning Tree
Cave Spring High School Fair
Food Safety for Farmers
Masons Cove Elementary School (3`)
Cave Spring High School
Fincastle Libra
4 -H
ANR/FCS
April 27
8:45 am - 2:15 pm
Project Learning Tree
Crystal Spring Elementary School 4
4 -H
April 28
9 am - 3 pm
Salem Museum Herb Fair
Salem Museum
FCS
April 30
4- 6 pm
Operation Military Kids Training
4 -H
May 1
10:30 am - 12:30 pm
Cooking Matters for Adults -TAP
Head Start — 6 weeks
St. Johns Episcopal Church, 1 Mountain Avenue, Roanoke, VA
FCS
May 7
6:30 - 8:00 prn
Teen Leadership Training
The Brambleton Center, 3738 Brambleton Ave, SW, Roanoke
4 -H
May 8
9:45 am - 12:05 prn
RAMS
Roanoke Academy for Math & Sciences
4 -H
10:30 am - 12 :30 pm
Cooking Matters for Adults -TAP
Head Start — 6 weeks
St. Johns Episcopal Church, 1 Mountain Avenue, Roanoke, VA
FCS
May 15
10:30 am - 12 :30 pm
Cooking Matters for Adults -TAP
Head Start — 6 weeks
St. Johns Episcopal Church, 1 Mountain Avenue, Roanoke, VA
FCS
May TBA
Grow - Your -Own Vegetables Series
Frank Rou as Community Garden, 14th Street, Roanoke
ANR
May 18 -20
Operation Military Kids Camp
W.E. Skelton 4 -H Center, Wirtz, VA
4 -H
May 21
6:30 - 8 pm
Money Mondays, Simple Money
Skills
Jefferson Center
FCS
May 22
10:30 am - 12 :30 pm
Cooking Matters for Adults -TAP
Head Start — 6 weeks
St. Johns Episcopal Church, 1 Mountain Avenue, Roanoke, VA
FCS
May 24
8 am - 4 pm
Commercial Pesticide Applicator
Recertification Training
Roanoke
ANR
June (TBA)
Food Preservation Classes
TBA
FCS
June 4
6:30 - 8:00 prn
Teen Leadership Training
The Brambleton Center, 3738 Brambleton Ave, SW, Roanoke
4 -H
June 18
6:30 - 8 pm
Money Mondays, Simple Money Skills
Jefferson Center
FCS
June 25 -28
4 -H Congress (for teens ages 13 -19)
District 4 -H Horse Camp
Virginia Tech
Green Hill Park Equestrian Center
4 -H
July 2
1 - 3 pm
Roanoke 4 -H Teen Meeting
The Brambleton Center, 3738 Brambleton Ave, SW, Roanoke
4 -H
Jul 9 -13
Roanoke Valle 4 -H Camp
W.E. Skelton 4 -H Center, Wirtz, VA
4 -H
July 16
6:30 - 8 prn
Money Mondays, Simple Money Skills
Jefferson Center
FCS
July 21, 23,
24
Pressure Canner gauge testing &
food preservation
FCS
Jul (TBA)
Grow - Your -Own Vegetables Series
Frank Rou as Community Garden, 14"h Street, Roanoke
ANR
September
(TBA)
J_
Grow - Your -Own Vegetables Series
Frank Rou as Communi Garden, 14 Street, Roanoke
ANR
__. . u==v== vu vimai aD v attm ., viz, auu ►b suuieut w unange as new programs are scneauiea rrequenuy.
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CITY COUNCIL AGENDA REPORT
LiR G e IN��
To: Honorable Mayor and Members of City Council
Meeting: March 5, 2012
Subject: Water Authority Meter Project
I would like to sponsor a request from Gary Robertson, Executive Director for
Water of the Western Virginia Water Authority, to present a report to City
Council on the Water Authority Meter Upgrade Project.
k----------
Christopher P. Morrill
City Manager
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CITY , OF ROANOKE
CITY COUNCIL
215 Church Avenue, S.W.
.> '
Noel C. Taylor Municipal Building, Suite 456
G ,
Roanoke, Virginia 24011 -1536
Telephone: (540) 853 -2541
DAVID A. BOWERS
Fax: (540) 853 -1145
Council Members
Mayor
William D. Bestpitch
Raphael E. "Ray" Ferris
Sherman P. Lea
Anita J. Price
Court G. Rosen
David B. Trinkle
March 5, 2012
The Honorable Mayor and Members
of Roanoke City Council
Roanoke, Virginia
Dear Members of Council:
We jointly sponsor a request of Roanoke Valley Ice Advocates to discuss an ice
rink in the City of Roanoke at the regular meeting of City Council to be held on
Monday, March 5, at 2:00 p.m.
Sincerely,
David A. Bowers
Mayor
®,.
Sherman P. Lea
Council Member
DAB /SPL:ctw
6.6.
roanokevalleyice.org
Christopher P. Morrill
City Manager
Noel C Taylor Municipal Building, Room 364
215 Church Ave
Roanoke, Virginia, 24011
March 1, 2012
Re: Proposal for City of Roanoke or Roanoke Redevelopment Housing Authority
property
Dear Mr. Morrill,
We are writing as representatives of the Roanoke Valley Ice Advocates (RVIA) to
express interest in developing a portion of either the City of Roanoke (City) or
Roanoke Redevelopment & Housing Authority (RRHA) property as an ice rink.
RVIA is a non -profit 501(c)(3) public charity. Our mission is to develop a
permanent ice rink in order to promote economic development, health and wellness,
enjoyment and entertainment, sportsmanship and athleticism and thereby enhance the
quality of life for citizens of the Roanoke Valley and beyond. A permanent ice facility
will serve the growing popularity of college hockey club teams as well as adult
recreational and youth hockey programs in the area. A rink promotes the growth of
sports like figure skating and synchronized skating, and provides the Roanoke
Valley region with a wholesome recreational opportunity for all ages. Most
importantly a rink provides a facility not available in our region that can become an
engine for economic activity in the City.
The nearest permanent ice rinks are in Lynchburg, Charlottesville, Greensboro, NC
and Charleston, WV. A Roanoke facility would therefore draw from a large
catchment area bringing people in from all over the Roanoke Valley and New River
Valley and beyond. Attachment A are letters of support from VT, Radford, Roanoke
College, Washington and Lee and VMI describing the need for ice in order to grow
their hockey programs as well as start figure- skating programs. Additional letters of
support are attached from the Commonwealth Games and Roanoke Regional
Economic Development and Roanoke Outside. In addition, youth and adult hockey
are growing which not only results in daily use of the rink but a large number of
multi -state tournaments that will bring tens of thousands of dollars from out of
town to spend on hotel rooms, food and retail. Our goal is to also build a second
smaller studio rink to accommodate additional ice needs. More importantly this
space can be covered and used for a wide variety of other recreational activities
including indoor soccer and lacrosse. Currently there are no spaces in the City
dedicated for these uses. We are also committed to offering ice to our schools. In
addition, we are committed to teaching skating as a life -long skill to children from
underprivileged families who would not otherwise have access to these activities.
Skating can be a life -long exercise alternative.
As you know, a minor - league hockey team is looking to locate at the Roanoke Civic
Center. One of the issues with teams in Roanoke in the past is they did not have a
place to practice. That put the team at competitive disadvantage as well as a
financial disadvantage. Our ice rink would benefit as the team would rent our
facility increasing revenue.
Location: There are many sites around the City that would be appropriate for an
ice facility. We propose to work closely with the City Manager and his team to
identify appropriate site or an existing building that could be refurbished over the
next several months.
Development Concept: The ice facility will have a single slab of ice with a smaller
studio rink also within the facility (approximately 30,000 to 50,000 sq ft). The
expectation is that scheduling of the facility will accommodate college and
university uses first. The facility would include a spectator section, locker rooms,
snack bar /restaurant and a pro -shop. Depending on the site chosen we can build
into the facility a dedicated indoor lacrosse /soccer rink with volleyball and
basketball. If the site is not large enough to accommodate a dedicated space for
these activities then the rink can be melted down during the lower usage season to
accommodate these other activities.
Development of the facility will create many employment opportunities. The
ongoing operations of the facility will employ approximately 15 -20 core employees.
The rink will generate approximately 85 -100 W2 forms per year.
Developer's Experience: RVIA will utilize the expertise of Rink Management
Services based in Richmond, Virginia. RMS has over $130 million in ice rink assets
under management. RMS also provides construction and design consulting services.
Ice Rink Construction Consultants based in Johnstown, PA has also provided
valuable advice for this project
Proposal: In the spirit of a public - private partnership, a donation of land to RVIA is
sought This donation of land can either be through a long -term lease at a dollar a
year or transfer of ownership at no cost to RVIA. In exchange RVIA will build and
operate an ice and indoor sports facility as generally described above at no cost to
the City. RVIA will fundraise to pay for the entire cost of building and equipping the
facility. Attachment B is a 3 year operating projections statement As you can see
RVIA can comfortably operate this facility at a profit Our intent is to hire a
company like Rink Management Services to carry out the operation of the facility. In
addition, a company like theirs would also manage the design and construction of
the facility. RVIA would be contracting entity. The expectation is that many of the
groups who have provided letters of support such as the colleges and universities
will sign agreements to use the space in the facility. Much like was done to assure
the success of the Roanoke Higher Education Center. Like the Center many of the
future users like the colleges and universities and adult and children leagues will
populate the membership of RVIA. RVIA would be happy to add up to two City
employees to our board.
RVIA, in cooperation with the City, would take up to 90 days to evaluate the
potential sites identified. It will be important that City staff, across a number of
departments, be asked to fully cooperate with RVIA in providing information about
the sites. RVIA will take the initiative to talk to other stakeholders and
neighborhood groups to make sure there is "buy -in" on the ultimate site location.
When a suitable location is determined and deemed acceptable by all stakeholders
then RVIA would contract for that site with the City or RRHA. RVIA would have up to
12 months from that time to raise the money to construct the facility. It would also
have various contracts in place to build and operate the facility. The 12 months
could be extended by mutual consent. If at that time RVIA was not able to raise all of
the money necessary to build the facility the City could take the land or lease back
from RVIA. If RVIA has raised the money anytime before the end of the 12 month
period (or extension period) the sale or lease from the City will be implemented as
soon as possible. The expectation is the facility will take approximately 9 months to
construct.
Thank you for your consideration.
Sincerely,
Rick Kelley
President
Matthew Skelton
Vice President
�.�- -
sib. --
Terri Skelton
Vice President
Attachment A: Letters of support for an ice rink
Virginia Tech
Radford University
Roanoke College
Washington and Lee
VMI (letter forthcoming)
Commonwealth Games
Roanoke Outside (letter forthcoming)
Roanoke Regional Economic Development (letter forthcoming)
John Carlow Figure skating Coach
Attachment B: 3 year operating projections statement
l®VirginiaTech
December 22, 2011
Rick Kelley, RVIA President
c/o T. Skelton
7564 Countrywood Drive
Roanoke, VA 24018
Dear Mr. Kelley:
Division of Student Affairs
Department of Recreational Sports
Virginia Tech Sport Clubs
28A War Memorial Hall (0391)
Blacksburg, Virginia 24061
Fax: 540/ 231 -7003
It has recently come to my attention that the Roanoke Valley Ice Advocates has been making progress in
its efforts to see an ice facility built in the Roanoke area. I am writing to express my support for such a
project, as I believe that Virginia Tech would benefit from such a facility. As Virginia Tech's Sports Club
Director, I am acutely aware of the issues our Ice Hockey Team has to deal with every year. Ice Hockey
is one of the 31 non - varsity sport club teams my office is responsible for funding and advising.
Although the Roanoke Civic Center is an impressive venue for our team to practice and compete in, the
reality is that ice hockey, and support for our team is, by necessity, a relatively small component of
everything the Civic Center sponsors and depends upon to meet their financial obligations as well as
their overall mission. The Civic Center staff is very helpful and as accommodating as possible to our
team, however as a multi -use facility, our team is not able to utilize the facility as much as they would
like to. Our team has to hold their tryouts in Lynchburg (at Liberty University's ice facility) because the
ice at the Civic Center is not ready for use by the team in time for tryouts. There are also some evenings
when the team has to travel to Liberty to hold practice because the ice in Roanoke is not available for
various reasons. This requires our team to have to drive back to campus late at night on weekday
evenings, which presents problems for those students who have early morning classes the next day.
Additionally, the team must finish up the home game portion of its schedule by the end of January
because the Civic Center has to cover up the ice for other events taking place during the remainder of
the winter into spring.
Having an additional ice facility in the area could be of major help to our team. Additional practice
days /times at a facility only 30 -40 minutes from campus would help the team better compete in their
conference. As a member of the very competitive Mid Atlantic Collegiate Hockey Association, the team
aims to qualify for both regional and national tournaments every season. Having more ice time at their
disposal could greatly improve their on -ice performance.
In addition to the ways a new ice facility could benefit our ice hockey team, I know that there are
Virginia Tech students interested in forming a figure skating club /team, but have been unable to do so
because of the lack of a facility for them to use. Over the past few years, I have been approached by
Invent the Future
V I R G I N I A P O L Y T E C H N I C I N S T I T U T E A N D S T A T E U N I V E R S I T Y
An equal opportunity, affirmative action institution
students, asking if there is an ice facility in the area that they could rent for practices if they were to
form an ice skating team. Getting ice time in the Civic Center for this purpose has not been feasible.
I know that back a few years ago when there was an ice facility off of 1-581, student organizations
( fraternities, sororitie.s.as,well as other groups from Virginia Tech and Radford University) regularly used
that facility for parties, get- togethers and other social functions. I have no doubt that an ice facility is in
demand in both the Roanoke and New River Valleys, and would be used by sport clubs, university and
community groups and organizations. I think that this would be a wonderful and much.needed addition
to the area and this project has my full support. I believe that there is a need and a demand for a public
ice facility in the Roanoke & New River Valley area and such a facility would add to overall quality of life
in our part of the state.
Sincerely,
Alan Glick
Assistant Director of Recreational Sports /Sports Clubs & Marketing
VIRGINIA MILITARY INSTITUTE
LEXINGTON. VIRGINIA 24450 -0304
OFFICE OF THE COMMANDANT
Phone 540-464-7313
Fax 540 -464 -7748
Voicef= 540464•7616
1 March 2012
Roanoke City Council
Roanoke, VA
Reference: Proposed Roanoke Ice Rink
This letter is in support of creating a skating facility in Roanoke for public use. It has been
my privilege in creating the VMI Ice Hockey team beginning in 1995. The creation of a new
ice facility would greatly benefit our team by allowing practice at your facility. Currently
we practice weekly in Lynchburg but a rink in Roanoke would be more beneficial, being
closer to Lexington. We schedule 18 -20 games per season and three exhibition games
annually. It would be wonderful to relocate to Roanoke. I also believe the cadets would
become involved in public skating events as a means of recreation. We would be able to
schedule more practices and expand our season. I am strongly in favor of the Roanoke
Valley Ice Advocates and their efforts to bring a permanent rink by to Roanoke. It will
benefit the adult hockey league, the youth hockey programs, the college programs, as well
as the City of Roanoke and surrounding communities.
Sincerely,
John Brodie
Colonel
Ice Hockey Coach
m 7
RADFORD UNiVERM Y Coach Spradlin: spradlinm09@yahoo.com, 540 -397 -2112
January 30, 2012
RE: lee in Roanoke
Subject: Radford University Hockey
Dear Sir or Madam
Radford University Hockey is very pleased to hear the discussion of a permanent ice facility in the Roanoke Valley and is
in full support of the RVIA efforts. This is an excellent opportunity for hockey to return to a once prominent position within
the Roanoke community.
Radford University Hockey (RUH) was established in 1994 and currently competes in the Blue Ridge Hockey Conference
at the Division III level. RUH is an established program with the full support of the University, a first year coaching staff with
over twenty (20) years of experience within the American College Hockey Association (ACHA) as players and coaches,
and an exciting influx of talented players. It is our mission to grow our program into a regional and national contender,
while using our success to help grow hockey at all levels within our community, helping to establish a recruiting base within
Roanoke for years to come.
For the 2011 -2012 season RU's schedule currently includes eighteen (18) regular season games, two (2) practices per
week for September and October, and then one (1) practice per week thereafter until ice is no longer available. At this
time the team will play a road schedule and practice at Liberty University, a difficult situation leading into conference and
regional tournaments. (A permanent facility would make an immediate impact with the college and youth teams in that
aspect).
As a first year, but experienced, coaching staff with this program and with increasing support from alumni and the
University, RUH has developed short and long term goals for our program. Our immediate goals over the next season are
(1) increase our budget (to allow for more games and practice slots) (2) establish a recruiting base with statewide high
school programs, and (3) increase attendance numbers within the Roanoke and Radford community. We are currently
working on our 2012 -2013 schedule and our regular season games will increase to twenty (20), with a minimum of two (2)
practices per week, we have made contact with the Richmond, Northern Virginia, and Virginia Beach areas to establish our
recruiting base, and our fundraising includes a golf tournament, sponsorship opportunities, increased alumni donations,
and a team program to start.
Our long -term goal at RU is to build our program into a perennial regional contender and to use our success to help
maintain and grow the sport in our area. In the near future, we would like to have a facility available to us that would allow
for training camps for players, hosting of invitational and conference tournaments (which our coaching staff has experience
hosting two successful ACCHL conference tournaments), hockey camps/clinics for the youth programs involving our
coaching staff and players, assist in the growth of youth hockey, and assist with other RU clubs that may want to frequent
the facility.
On a personal note, I have been involved in hockey in the Roanoke Valley for thirty (30) years as a player in the youth
program (at its peak) and assistant captain at Radford University, an official, and then as a head coach at the collegiate
level. I have nine (9) years head coaching experience, including eight (8) years as head coach of another local college
team, and was an integral part of their growth. RUH's current staff is committed to the growth of this program and local
hockey in general. We have full understanding that our success is dependant upon local hockey's success and are more
than willing to use our prominence as a collegiate team to assist other programs and the Roanoke community in this
endeavor.
Michael L. Spradlin
Head Coach
Radford University Hockey
540- 397 -2112
Brhockey.com Radford hockey.com
L642
d ®.
ROANOKE
COLLEGE
January 22nd, 2012
Bryan Ryberg
221 College Lane
Salem, VA 24153
Roanoke Valley Ice Advocates:
I am writing this letter in the capacity of Director of Campus Recreation at Roanoke
College. As the director of a recreation program we have many components, which
include; intramural sports, club sports, group fitness classes, and outdoor adventures.
Currently, we offer students the option of joining our men's club ice hockey team which
competes in the Blue Ridge Hockey Association.
Ice hockey is one of our more popular club sports as we recruit many kids from up North
who grew up playing hockey. Our club practices two times per week and has games on
the weekend. It would be beneficial to have another option for ice, since we are
constantly running into scheduling conflicts with our current facility. The club hockey
team would benefit from having the option of ice year around and I am sure other
collegiate teams would agree.
This letter is from the department of Campus Recreation and does not speak or reflect the
views of other departments within the college. If you would like additional information
about our program, you can call me at (540) 375 -5219.
Sincerely,
Bryan Ryberg
Director of Campus Recreation
Roanoke College
221 College Lane I Salem, Virginia 24153.3794
UM
WASHING'rON AND L.EE
U N I V G R S I T V
(i1NI:,�eLa3. F 1,6
Ray Ellington
Assistant Director Campus Recreation
Washington and Lee University
Lexington, VA 24450
1/24/12
To Whom It May Concern:
The Washington and Lee University Department of Campus Recreation would benefit in numerous ways
from the construction of a public ice rink in the Roanoke area. There is currently a ground swell of
students seeking out recreational activities that require ice such as ice skating, broombal(, curling and
ice hockey.
Currently we have to travel to Charlottesville, Wintergreen, Massanutten or Homestead in order to
satisfy our current need for recreational activities, which requires a great deal of resource and budget
management.
The biggest beneficiary of this plan would no doubt be the Ice Hockey Club which currently competes in
the RVAHA at the Roanoke Civic Center. In recent years the amount of ice time available at the Civic
Center has decreased which has resulted in a smaller window of play and fees related to the ice time are
becoming a huge hurdle for the club. Hopefully with a permanent sheet of ice both of these challenges
can be addressed.
This department fully supports the proposal for a permanent sheet of ice in the Roanoke area. in our
view a more consistent and convenient sheet of ice would not only benefit our university's recreational
needs but also citizens of Lexington looking to enjoy ice based activities and sports.
Please feel free to contact me at 540- 458 -8244 or sellin ton a iu.edu if I can be of further support to
this project.
Sincerely,
Ray lington
CAMPUS RECREATION DEPARTMENT - OUTING CLUB
T' 540 458.4074 wwu.wlu.edtf
INSPIRING WELLNESS & COMPETITION
SPONSORS
TITLE
Subway
PRESENTING
ABC 13 WSET
Kroger
City of Roanoke
City of Salem
Roanoke County
PREMIER
Coventry Health Care
Pepsi
SteitarOne Bank
Virginia Prosthetics
GOLD MEDAL
Arby's
Blue Ridge Copier
Jefferson College of Health Sciences
K92
Mariner's Landing
Panera Bread
Play By Play
Roanoke Valley CVB
Salem Terrace at Harrogate
SILVER MEDAL
Chick fil -A
Complete Small Business Solutions
First Team Auto Mail
Gander Mountain
HH Hun(
Holiday Inn - Tanglewood
Lanford Brothers
Lee Hartman & Sons
Magnets USA
Our Lady of the Valley
Professional Therapies
Sherwood Memorial Park
Smith River Sports Complex
BRONZE MEDAL
Adventures in Advertising
Appalachian Power Company
Blue Ridge Independent Living Ctr
Dominion Lodging
Member One
Meridium
Mountain Springs Water
Roanoke fruit & Produce
Roanoke Regiottat Parmtership
Mr. Rick Kelly
Roanoke Valley Ice Advocates
Roanoke, VA
Dear Rick,
Virginia Amateur Sports, Inc.
7 1. 1 C 5th Street, NE
Roanoke, Virginia 24016
(540) 343 -0987
FAX (540) 343 -7407
w ww.com nloiiwealthgames.org
in reading the Roanoke Times newspaper this morning, February 28, 2012, 1 noticed
the article on the possibilities and interest in establishing a year -round ice rink. I
thought the article was right on target as did our city leaders, Mayor David Bowers
and Vice Mayor, Sherman Lea as they saw the development of a year round rink as
an economic opportunity.
Virginia Amateur Sports would support the rink as much as possible by offering ice
hockey as a sport in the Subway Commonwealth Games of Virginia and also by
having the opportunity in having Roanoke bid on the figure skating portion of the
Games. I would also think there would be a strong possibility that we could work
together with the Roanoke Valley Ice Advocates in developing and holding some
area and regional tournaments.
A rink would be another asset that the Valley can offer as we continue to market
Roanoke as a place to live, work and play. The addition of a rink would provide
another recreational opportunity that Roanoke has to offer families, businesses and
corporations as they decide on a possible move or relocation.
Sincerely,
Virginia Amateur Sports
C�'
f fie r
Peter Lampman
COMMONWEALTH
GAMES
of Ptr#nia -
President
Sa1tai011Cd by the National Congrass t.tf Steal; Gaines and rccognired by tfie United :States 01Y111pic Colillrtitlete
Figure Skating will have a future with a year round ice rink in Roanoke.
Learn to Skate lessons incorporating programs from U.S. Figure Skating, the Ice Skating Institute and
the Professional Skaters Association have all proven successful across the country to educate, teach
basic skating skills and to further promote the sport of Figure Skating. Participation is fun and involves
challenges for participants of all ages to make Figure Skating a part of their sporting activities.
Continued growth will be assured through the support and affiliation with these prestigious associations
and professional rink management.
Figure Skating has a variety of events and activities for all ages and walks of life. It involves the thrill
and fun of creativity and achievement through the many levels of testing, competitions, exhibitions and
shows.
Recently, the U.S. National Figure Skating Championships were held in Greensboro, NC. The
economic impact from the attendance and television coverage were greatly appreciated by the City and
it's Mayor as a successful event and will bid for it's return.
A successful Figure Skating program in Roanoke will provide the skating community with the
opportunity to host similar events at a club, regional or national level that will make an economic
impact for local businesses and create more participation and interest for the sport.
With rental ice being an important asset to the ice rink business, Public and Learn to Skate sessions will
generate more profit per hour and with well run activities and programs will ensure returning clientele.
A year round ice rink in Roanoke will provide the opportunity for the Figure Skating community to
flourish and it's participants will be proud to call the Star City their Hometown Ice!
Respectively submitted by:
John Carlow, Jr.
r- flA -fl 1
Roanoke Valley Ice Arena
Proposed Budget
Year
Sep
Oct
Nov
Dec
Jan
Feb
Mar
Apr
May
Jun
Jul
Aug
Sep -Aug
Ordinary IncomelExpense
Income
4000 - Public Skating Admissions
6,000
9,000
15,000
18,250
21,500
21,500
15,000
9,000
3,000
3,000
6,000
3,000
130,250
4001 - Adult Hockey Revenue
1,800
4,500
6,000
6,000
5,550
6,000
6,750
1,800
0
1,800
1,800
0
42,000
4010 Youth Hockey Revenue
1,000
1,000
3,000
8,000
8,000
7,000
3,000
1,000
1,000
1,000
1,000
1,000
36,000
4011 -Youth Hockey Camp
0
0
0
0
0
0
0
0
0
1,500
3,000
1,500
6,000
4020 - Learn to Skate Revenue
2,700
2,700
3,038
3,375
3,375
3,375
4,219
3,375
2,531
2,813
2,000
2,500
36,000
4040 . Contract Ice Revenue
4041 Hockey Contract Ice Revenue
2,500
2,500
12,500
25,000
25,000
25,000
12,500
2,500
2,500
2,500
2,500
2,500
117,500
4042 - Figure Skating Contract Ice Rev
750
0
0
750
0
750
0
0
750
0
750
0
3,750
4043 - Other Ice Rentals
0
0
0
0
0
0
0
0
0
0
0
0
0
Total 4040 Contract Ice Revenue
3,250
2,500
12,500
25,750
25,000
25,750
12,500
2,500
3,250
2,500
3,250
2,500
121,250
4050 Drop In Hockey
500
500
2,000
4,500
7,000
4,500
2,500
500
500
500
1,000
1,000
25,000
4051 - Figure Skating Revenue
150
150
500
750
750
500
300
150
150
900
1,650
900
6,850
4052 - Private Lessons Revenue
50
50
100
150
150
150
100
50
50
50
50
50
1,000
4053 Shows and Admissions Revenue
0
0
0
0
0
0
0
0
0
0
0
0
0
4054 - Sponsorship Revenue
3,750
3,750
3,750
3,750
3,750
3,750
3,750
3,750
3,750
3,750
3,750
3,750
45,000
4055 Skate Punch Cards Revenue
150
150
250
250
300
300
250
150
150
150
150
150
2,400
4058 Vending revenue
60
60
90
90
125
125
90
60
60
60
60
60
940
4056 Birthday Party Revenue
600
600
1,800
2,400
3,000
2,400
1,800
600
600
600
1,200
1,200
16,800
4057 Locker Revenue
40
40
80
100
120
100
80
40
40
40
40
40
760
4059 -Token Revenue
0
0
0
0
0
0
0
0
0
0
0
0
0
4060 Skate Rental
2,205
3,308
5,513
6,694
7,875
7,875
5,513
3,308
1,103
1,103
2,205
1,103
47,801
4062 Broomball Revenue
500
500
900
1,200
1,200
1,200
900
500
500
500
500
500
8,900
4063 - Group Admission
2000 ,
2,500
3,000
3,500
4,000
4,000
3,500
2,500
3,000
2,500
2,000
2,000
34,500
4900- Concessions
1,000
1,500
3,000
7,500
10,000
10,000
7,500
3,500
1,000
1,000
1,000
1,000
48,000
4901 - Pro Shop Skate Sharpening
400
500
750
11000
1,000
1,000
750
400
400
400
400
400
7,400
Total income
26,155
33,308
61,270
93,259
102,695
99,525
68,501
33,183
21,084
24,165
31,055
22,653
616,851
Cost of Goods Sold
5000 Cost of Goods Sold
5001 Public Skating Costs
337
356
518
661
680
680
518
356
319
319
337
319
5,396
5002 Adult Hockey League Costs
180
450
600
600
555
600
675
180
0
180
180
0
4,200
5003 Youth Hockey League Costs
100
100
300
800
800
700
300
100
100
100
100
100
3,600
5004 - Learn to Skate Costs
162
162
182
- 203
203
203
253
203
152
169
120
150
2,160
5005 - COGS-Birthday Parties
55
55
165
220
275
220
165
55
55
55
110
110
1,540
5006 Pro Shop Cost of Goods
550
825
1,650
4,125
550
5,500
4,125
1,925
550
550
550
550
21,450
5008 COGS -Skate & Equipment
0
0
0
0
0
0
0
0
0
0
0
0
0
5000 - Cost of Goods Sold - Other
0
0
0
0
0
0
0
0
0
0
0
0
0
Total 5000 Cost of Goods Sold
1,384
11948
30415
6,609
30062
7,902
61036
20818
1,175
1,372
1,397
1,229
38,346
Total COGS
1,384
1,948
31415
6,609
3,062
71902
61036
21818
11175
1,372
11397
1,229
38,346
Gross Profit
24,771
31,360
57,855
86,650
99,633
91,623
62,466
30,365
19,908
22,793
29,658
21,424
578,506
Expense
6000 Payroll
9,154
11,658
21,445
32,641
35,943
34,834
23,975
11 614
7,379
8,458
10,869
7,928
215,898
6120 Bank Service Charges
523
666
1,225
1,865
2,054
1,991
1,370
664
422
483
621
453
12,337
6130 - Cash Discounts
0
0
0
0
0
0
0
0
0
0
0
0
0
6160 Dues and Subscriptions
100
100
100
100
100
100
100
100
100
100
100
100
1,200
6170 Equipment Rental
150
150
150
150
150
150
150
150
150
150
150
150
1,800
6180 Insurance
6181 - Workmen's Compensation
703
703
703
703
703
703
703
703
703
703
703
703
8,437
6182 - Liability Insurance
900
900
900
900
900
900
900
900
900
900
900
900
10,800
6184 - Umbrella Insurance
383
383
383
383
383
383
383
383
383
383
383
383
4,600
6185 - Other Insurance (Property,crime,etc.)
1,787
1,787
1,787
1,787
1,787
1,787
1,787
1,787
1,787
1,787
1,787
1,787
21,440
6187- Boiler Insurance
80
80
80
80
80
80
80
80
80
80
80
80
960
6189 Disability Insurance
0
0
0
0
0
0
0
0
0
0
0
0
0
6190 - Health Insurance
450
450
450
450
450
450
450
450
450
450
450
450
5,400
r- flA -fl 1
Cnnfidi tial QH 0nt9
Roanoke Valley Ice Arena
Proposed Budget
Year 1
Sep
Oct
Nov
Dec
Jan
Feb
Mar
Apr
May
Jun
Jul
Aug
Sep -Aug
Total 6180 - Insurance
4,303
4,303
4,303
4,303
4,303
4,303
4,303
4,303
4,303
4,303
4,303
4,303
51,637
6200 Interest Expense
0
0
0
0
0
0
0
0
0
0
0
0
0
6230 License & Permits
125
125
125
125
125
125
125
125
125
125
125
125
1,500
6240 - Miscellaneous
0
0
0
0
0
0
0
0
0
0
0
0
0
6250 - Postage and Delivery
208
208
208
208
208
208
208
208
208
208
208
208
2,500
6260 Printing and Reproduction
125
125
125
125
125
125
125
125
125
125
125
125
1,500
6261 Advertising
2,000
2,000
2,000
2,000
2,000
2,000
2,000
1,200
1,200
1,200
1,200
1,200
20,000
6270 Professional Fees
6271 Management Fees
5,000
5,000
5,000
5,000
5,000
5,000
5,000
5,000
5,000
5,000
5,000
5,000
60,000
6275 Training and Seminars
0
0
0
0
0
0
0
0
1,100
0
0
0
1,100
6270 Professional Fees - Other
- 0
0
0
0
0
0
0
0
0
0
0
0
0
Total 6270 . Professional Fees
5,000
5,000
5,000
5,000
5,000
5,000
5,000
5,000
6,100
5,000
5,000
5,000
61,100
6300 Repairs
6310 Building Repairs
200
200
200
200
200
200
200
200
200
200
200
200
2,400
6315 Service Contracts
150
150
150
150
150
150
150
150
150
150
150
150
1,800
6320 - Computer Repairs
0
0
0
0
0
0
0
0
0
0
0
0
0
6325- Mechanical Room Repairs
0
0
0
0
0
0
0
0
0
0
0
0
0
6330 Equipment Repairs
300
300
300
300
300
300
300
300
300
300
300
300
3,600
Total 6300 . Repairs
650
650
650
650
650
650
650
650
650
650
650
650
7,800
6340 Telephone & Internet
350
350
350
350
350
350
350
350
350
350
350
350
4,200
6350 Travel & Ent
6370 Meals
0
0
0
0
0
0
0
0
0
0
0
0
0
6375 - Mileage
0
0
0
0
0
0
0
0
0
0
0
0
0
6350 Travel& Ent -Other
100
100
100
100
100
t00
100
100
100
100
100
100
11200
Total 6350 Travel& Ent
100
100
100
100
100
100
100
100
100
100
100
100
1,200
6390 Utilities
6400 Gas and Electric
8,000
8,000
10,000
12,000
12,000
12,000
12,000
10,000
8,000
9,000
10,000
10,000
121,000
6410 Water
750
750
1,000
1,000
1,000
1,000
1,000
750
500
500
750
750
91750
Total 6390 - Utilities
8,750
8,750
11,000
13,000
13,000
13,000
13,000
10,750
8,500
9,500
10,750
10,750
130,750
6560 Payroll Expenses
500
500
500
500
500
500
500
500
500
500
500
500
6,000
6770 - Supplies
6771 - Cleaning Supplies
150
150
300
300
300
300
300
150
150
150
150
150
2,550
6772 - Propane & Gas
0
0
0
0
0
0
0
0
- 0
0
0
0
0
6773 - Building Other Expenses
50
50
50
50
50
50
50
50
50
50
50
50
600
6774 -Ice Paint & Supplies
0
0
0
0
0
0
0
0
0
0
0
0
0
6775 -Tools & Small Equipment
70
70
70
70
70
70
70
70
70
70
70
70
840
6790 Office
100
100
100
100
100
100
100
100
100
100
100
100
11200
Total 6770 - Supplies
370
370
520
520
520
520
520
370
370
370
370
370
5,190
6800 <Overage >15hortage
0
0
0
0
0
0
0
0
0
0
0
0
0
6820 Taxes
6840 - Local Taxes
0
0
0
0
0
0
0
0
0
0
0
0
0
68'50 - Property Taxes
0
0
0
0
0
0
0
0
0
0
0
0
0
Total Expense
32,409
35,055
47,801
61,637
65,129
630956
52,477
36,209
30,582
310622
35,422
32,313
524,612
Net Ordinary Income EBITDA
-7,638
-3,695
10,054
25,013
34,504
27,667
9,989
-5,844
- 10,674
-8,830
-5,764
- 10,889
53,893
Other Income /Expense
Other Income
7030 - Other Income
0
0
0
0
0
0
0
0
0
0
0
0
0
Total Other Income
0
0
0
0
0
0
0
0
0
0
0
0
0
Net Other Income
0
0
0
0
0
0
0
0
0
0
0
0
0
Net Income EBITDA
-7,638
-3,695
10,054
25,013
34,504
27,667
9,989
-5,844
- 10,674
-8,830
5,764
- 10,889
53,893
Cnnfidi tial QH 0nt9
Roanoke Valley Ice Arena
Proposed Budget
Year
Confidential 1f1 nn1 9
Assumptions:
Ordinary Income /Expense
Income
4000 - Public Skating Admissions
$4 /youth; $5 /adult. Assumed 30% adult admission and 70% youth.
4001 - Adult Hockey Revenue
12 teams @ $1800 /team. 20 game season (2 sessions).
4010 Youth Hockey Revenue
10 teams @ $1800 /team. 20 game season (2 sessions).
4011 -Youth Hockey Camp
40 campers @ $150 /camper. 8 week session beginning mid June.
4020 -Learn to Skate Revenue
75 skaters @ $90/skater for 4 sessions. 50 skaters @ $90 /skater for 2 sessions. Total 400 skaters for year in 6 sessions.
4040 - Contract Ice Revenue
4041 Hockey Contract Ice Revenue
$250 /hour. During peak months used 100 hours.
4042 - Figure Skating Contract Ice Rev
4043 Other Ice Rentals
Total 4040 Contract Ice Revenue
4050 - Drop In Hockey
$10 /skater
4051 - Figure Skating Revenue
Summer months include camp with 20 campers @ $150. 8 week session beginning mid June.
4052 - Private Lessons Revenue
4053 Shows and Admissions Revenue
4054 - Sponsorship Revenue
4055 Skate Punch Cards Revenue
4058 - Vending revenue
4056-Birthday Party Revenue
$120 /birthday party.
4057 - Locker Revenue
4059 -Token Revenue
4060 - Skate Rental
$2 /youth; $3 /adult. Asuume 70% of admissions get rental skates. This nets to 37% skate rental to admissions revenue.
4062 Broomball Revenue
-
4063 � Group Admission
4900 - Concessions
4901 - Pro Shop Skate Sharpening
Total Income
Cost of Goods Sold
5000 - Cost of Goods Sold
5001 - Public Skating Costs
Includes DJ, wristbands and misc items.
5002 - Adult Hockey League Costs
Calculated @10% of revenue.
5003 - Youth Hockey League Costs
Calculated @10% of revenue.
5004 - Learn to Skate Costs
Calculated @ 6% of revenue.
5005 COGS - Birthday Parties
5006 • Pro Shop Cost of Goods
Calculated @ 55% of revenue.
5008 COGS -Skate & Equipment
5000 Cost of Goods Sold - Other
Total 5000 - Cost of Goods Sold
Total COGS
Gross Profit
Expense
6000 Payroll
Calculated @ 35 % of gross income.
6120 Bank Service Charges
Calculated @ 2% Of gross income.
6130 - Cash Discounts
6160 Dues and Subscriptions
6170 - Equipment Rental
6180. Insurance
6181 -Workmen's Compensation
Estimated at .03908 of payroll.
6182 - Liability Insurance
6184 - Umbrella Insurance
6185 Other Insurance (Property,crime,etc.)
Includes $20,000 for property insurance.
6187 - Boiler Insurance
6189 - Disability Insurance
6190 - Health Insurance
Assuming GM will have health insurance.
Confidential 1f1 nn1 9
Assumptions:
Total 6180 - Insurance
6200 Interest Expense
6230 - License & Permits
6240 Miscellaneous
6250 - Postage and Delivery
6260 - Printing and Reproduction
6261 - Advertising
6270 Professional Fees
6271 - Management Fees
6275 - Training and Seminars
6270 - Professional Fees - Other
Total 6270 - Professional Fees
6300 - Repairs
6310 - Building Repairs
6315 Service Contracts
6320- Computer Repairs
6325- Mechanical Room Repairs
6330 - Equipment Repairs
Total 6300 - Repairs
6340 - Telephone & Internet
6350 Travel & Ent
6370 - Meals
6375 - Mileage
6350 - Travel & Ent - Other
Total 6350 Travel & Ent
6390 Utilities
6400 - Gas and Electric
6410 - Water
Total 6390 Utilities
6560 - Payroll Expenses
6770 - Supplies
6771 - Cleaning Supplies
6772 - Propane & Gas
6773 - Building Other Expenses
6774 -Ice Paint & Supplies
6775 -Tools & Small Equipment
6790 - Office
Total 6770 - Supplies
6800 <Overage >IShortage
6820 Taxes
6840 -Local Taxes
6850 - Property Taxes
Total Expense
Net Ordinary Income EBITDA
Other Income /Expense
Other Income
7030 - Other Income
Total Other Income
Net Other Income
Net Income EBITDA
Roanoke Valley Ice Arena
Proposed Budget
Year
Roanoke Valley Ice Arena
Proposed Budget
Year 2
Page 1
Sep
Oct
Nov
Dec
Jan
Feb
Mar
Apr
May
Jun
Jul
Aug
Sep -Aug
Ordinary Income /Expense
Income
4000 Public Skating Admissions
6,000
9,000
15,000
18,250
21,500
21,500
15,000
9,000
3,000
3,000
6,000
3,000
130,250
4001 - Adult Hockey Revenue
500
500
2,000
5,000
5,000
5,000
2,000
500
500
500
500
500
22,500
4010 Youth Hockey Revenue
1,000
1,000
3,000
8,000
8,000
8,000
3,000
1,000
1,000
1,000
1,000
1,000
37,000
4020 - Learn to Skate Revenue
9,000
9,000
8,000
10,000
7,200
7,200
10,350
9,000
9,000
11,250
9,000
9,000
108,000
4040 Contract Ice Revenue
4041 Hockey Contract Ice Revenue
3,000
3,000
15,000
30,000
30,000
30,000
15,000
3,000
3,000
3,000
3,000
3,000
141,000
4042 - Figure Skating Contract Ice Rev
900
0
0
900
0
900
0
0
900
0
900
0
4,500
4043 . Other Ice Rentals
0
0
0
0
0
0
0
0
0
0
0
0
0
Total 4040 - Contract Ice Revenue
3,900
3,000
15,000
30,900
30,000
30,900
15,000
3,000
3,900
3,000
3,900
3,000
145,500
4050 - Drop In Hockey
500
500
2,000
4,500
7,000
4,500
2,500
500
500
500
1,000
1,000
25,000
4051- Figure Skating Revenue
150
150
500
750
750
500
300
150
150
150
150
150
3,850
4052 - Private Lessons Revenue
50
50
100
150
150
150
100
50
50
50
50
50
1,000
4053 Shows and Admissions Revenue
0
0
0
0
0
0
0
0
0
0
0
0
0
4054 - Sponsorship Revenue
3.750
3,750
3,750
3,750
3,750
3,750
3,750
3,750
3,750
3,750
3,750
3,750
45,000
4055 Skate Punch Cards Revenue
150
150
250
250
300
300
250
150
150
150
150
150
2,400
4058 Vending revenue
60
60
90
90
125
125
90
60
60
60
60
60
940
4056 Birthday Party Revenue
600
600
1,800
2,400
3,000
2,400
1,800
600
600
600
1,200
1,200
16,800
4057, Locker Revenue
40
40
80
100
120
100
80
40
40
40
40
40
760
4059 -Token Revenue
0
0
0
0
0
0
0
0
0
0
0
0
0
4060 Skate Rental
2,205
3,308
5,513
6,694
7,875
7,875
5,513
3,308
1,103
1,103
2,205
1,103
47,801
4062 Broomball Revenue
500
500
900
1,200
1,200
1,200
900
500
500
500
500
500
8,900
4063 . Group Admission
2,000
2,500
3,000
3,500
4,000
4,000
3,500
2,500
3,000
2,500
2,000
2,000
34,500
4900 - Concessions
1,000
1,500
3,000
7,500
10,000
10,000
7,500
3,500
1,000
1,000
1,000
1,000
48,000
4901 - Pro Shop Skate Sharpening
400
500
750
1,000
1,000
1,000
750
400
400
400
400
400
71400
Total Income
31,805
36,108
64,733
104,034
110,970
108,500
72,383
38,008
28,703
29,553
32,905
27,903
685,601
Cost of Goods Sold
5000 - Cost of Goods Sold
5001 Public Skating Costs
337
356
518
661
680
680
518
356
319
319
337
319
5,396
5002 - Adult Hockey League Costs
50
50
200
500
500
500
200
50
50
50
50
50
2,250
5003 Youth Hockey League Costs
100
100
300
800
800
800
300
100
100
100
100
100
3,700
5004 - Learn to Skate Costs
540
540
480
600
432
432
621
540
540
675
540
540
6,480
5005 COGS - Birthday Parties
55
55
165
220
275
220
165
55
55
55
110
110
1,540
5006 - Pro Shop Cost of Goods
550
825
1,650
4,125
550
5,500
4,125
1,925
550
550
550
550
21,450
5008 - COGS -Skate & Equipment
0
0
0
0
0
0
0
0
0
0
0
0
0
5000 - Cost of Goods Sold - Other
0
0
0
0
0
0
0
0
0
0
0
0
0
Total 5000 Cost of Goads Sold
1,632
1,926
31313
60906
31237
8,132
51929
30026
11614
1,749
1,687
1,669
40,816
Total COGS
1,632
1,926
3,313
60906
3,237
8,132
5,929
3,026
1,614
1,749
1,687
1,669
40,816
Gross Profit
300173
34,182
61,420
97,128
107,734
1000369
660454
34,982
27,089
27,804
31,218
26,234
644,786
Expense
6000. Payroll
11,768
13,360
23,951
38,492
41,059
40,145
26,782
14,063
10,620
10,934
12,175
10,324
253,672
6120 - Bank Service Charges
636
722
1,295
2,081
2,219
2,170
1,448
760
574
591
658
558
13,712
6130 -Cash Discounts
0
0
0
0
0
0
0
0
0
0
0
0
0
6150 Depreciation Fixed Asset Expenses
0
0
0
0
0
0
0
0
0
0
0
0
0
6160 Dues and Subscriptions
100
100
100
100
100
100
100
100
100
100
100
100
1,200
6170 Equipment Rental
150
150
150
150
150
150
150
150
150
150
150
150
1,800
6180 Insurance
6181 -Workmen's Compensation
826
826
826
826
826
826
826
826
826
826
826
826
9,914
6182 - Liability Insurance
900
900
900
900
900
900
900
900
900
900
900
900
10,800
6184 - Umbrella Insurance
383
383
383
383
383
383
383
383
383
383
383
383
4,600
6185 . Other Insurance (crime,etc.)
120
120
120
120
120
120
120
120
120
120
120
120
1,440
6187- Boiler Insurance
80
80
80
80
80
80
80
80
80
80
80
80
960
Page 1
Roanoke Valley Ice Arena
Proposed Budget
Year 2
6189 - Disability Insurance
0
0
0
0
0
0
0
0
0
0
0
0
0
6190 - Health Insurance
0
0
0
0
0
0
0
0
0
0
0
0
0
Total 6180 Insurance
2,309
2,309
2,309
2,309
2,309
2,309
2,309
2,309
2,309
2,309
2,309
2,309
27,714
6200 Interest Expense
0
0
0
0
0
0
0
0
0
0
0
0
0
6230 License & Permits
125
125
125
125
125
125
125
125
125
125
125
125
1,500
6240 - Miscellaneous
0
0
0
0
0
0
0
0
0
0
0
0
0
6250. Postage and Delivery
208
208
208
208
208
208
208
208
208
208
208
208
2,500
6260-Printing and Reproduction
125
125
125
125
125
125
125
125
125
125
125
125
1,500
6261 Advertising
2,500
2,500
2,500
2,500
2,500
2,500
2,500
2,500
2,500
2,500
2,500
2,500
30,000
6270 - Professional Fees
6271 Management Fees
5,000
5,000
5,000
5,000
5,000
5,000
5,000
5,000
5,000
5,000
5,000
5,000
60,000
6275 . Training and Seminars
0
0
0
0
0
0
0
0
0
0
0
0
0
6270 - Professional Fees - Other
0
0
0
0
0
0
0
0
0
0
0
0
0
Total 6270. Professional Fees
5,000
5,000
5,000
5,000
5,000
5,000
5,000
5,000
5,000
5,000
5,000
5,000
60,000
6300 - Repairs
6310 - Building Repairs
0
0
0
0
0
0
0
0
0
0
0
0
0
6315 - Service Contracts
150
150
150
150
150
150
150
150
150
150
150
150
1,800
6320- Computer Repairs
0
0
0
0
0
0
0
0
0
0
0
0
0
6325- Mechanical Room Repairs
0
0
0
0
0
0
0
0
0
0
0
0
0
6330 - Equipment Repairs
300
300
300
300
300
300
300
300
300
300
300
300
3,600
Total 6300 . Repairs
450
450
450
450
450
450
450
450
450
450
450
450
5,400
6340 Telephone &Internet
350
350
350
350
350
350
350
350
350
350
350
350
4,200
6350 Travel & Ent
6370 - Meals
0
0
0
0
0
0
0
0
0
0
0
0
0
6380 - Travel
0
0
0
0
0
0
0
0
0
0
0
0
0
6350 . Travel & Ent - Other
0
0
0
0
0
0
0
0
0
0
0
0
0
Total 6350 . Travel & Ent
0
0
0
0
0
0
0
0
0
0
0
0
0
6390 - Utilities
6400 Gas and Electric
8,000
8,000
10,000
12,000
12,000
12,000
12,000
10,000
8,000
9,000
10,000
10,000
121,000
6410 - Water
750
750
1,000
12000
1,000
100
1,000
750
500
500
750
750
9,750
Total 6390 Utilities
8,750
8,750
11,000
13,000
13,000
13,000
13,000
10,750
8,500
9,500
10,750
10,750
130,750
6560 . Payroll Expenses
500
500
500
500
500
500
500
500
500
500
500
500
6,000
6770 - Supplies
6771 - Cleaning Supplies
150
150
300
300
300
300
300
150
150
150
150
150
2,550
6772 - Propane & Gas
0
0
0
0
0
0
0
0
0
0
0
0
0
6773 - Building Other Expenses
50
50
50
50
50
50
50
50
50
50
50
50
600
6774 -Ice Paint & Supplies
0
0
0
0
0
0
0
0
0
0
0
0
0
6775 -Tools & Small Equipment
0
0
0
0
0
0
0
0
0
0
0
0
0
6790 Office
100
100
100
100
100
100
100
100
100
100
100
100
1,200
Total 6770 - Supplies
300
300
450
450
450
450
450
300
300
300
300
300
4,350
6800 <Overage >IShortage
0
0
0
0
0
0
0
0
0
0
0
0
0
6820 Taxes
6840 - Local Taxes
0
0
0
0
0
0
0
0
0
0
0
0
0
6850 - Property Taxes
0
0
0
0
0
0
0
0
0
0
0
0
0
Total Expense
33,272
34,950
48,513
65,841
68,546
67,583
53,497
37,691
31,812
33,143
35,701
33,750
544,298
Net Ordinary Income
-3,099
-768
12,907
31,287
39,187
32,786
12,957
-2,709
-4,723
-5,339
-4,483
-7,516
100,488
Other Income /Expense
Other Income
7030 • Other Income
0
0
0
0
0
0
0
0
0
0
0
0
0
Total Other Income
0
0
0
0
0
0
0
0
0
0
0
0
0
Net Other Income
0
0
0
0
0
0
0
0
0
0
0
0
0
Net Income
-3,099
-768
12,907
31,287
39,187
32,786
12,957
-2,709
-4,723
5,339
-4,483
-7,516
100,488
Page 2
Ordinary Income /Expense
Income
4000 Public Skating Admissions
4001 Adult Hockey Revenue
4010 Youth Hockey Revenue
4020 - Learn to Skate Revenue
4040 Contract Ice Revenue
4041 . Hockey Contract Ice Revenue
4042 - Figure Skating Contract Ice Rev
4043 - Other Ice Rentals
Total 4040 - Contract Ice Revenue
4050 Drop In Hockey
4051 - Figure Skating Revenue
4052 - Private Lessons Revenue
4053 Shows and Admissions Revenue
4054 Sponsorship Revenue
4055 Skate Punch Cards Revenue
4058 Vending revenue
4056 Birthday Party Revenue
4057-Locker Revenue
4059 -Token Revenue
4060 Skate Rental
4062 Broomball Revenue
4063 - Group Admission
4900- Concessions
4901 - Pro Shop Skate Sharpening
Total Income
Cost of Goods Sold
5000 - Cost of Goods Sold
5001 - Public Skating Costs
5002 Adult Hockey League Costs
5003 Youth Hockey League Costs
5004 - Learn to Skate Costs
5005 COGS - Birthday Parties
5006 Pro Shop Cost of Goods
5008 - COGS -Skate & Equipment
5000 Cost of Goods Sold - Other
Total 5000 Cost of Goods Sold
Total COGS
Gross Profit
Expense
6000 - Payroll
6120 - Bank Service Charges
6130 -Cash Discounts
6150 Depreciation Fixed Asset Expenses
6160 - Dues and Subscriptions
6170 - Equipment Rental
6180 Insurance
6181 -Workmen's Compensation
6182 - Liability Insurance
6184 - Umbrella Insurance
6185 - Other Insurance (crime,etc.)
6187 - Boiler Insurance
Roanoke Valley Ice Arena
Proposed Budget
Year 3
Sep
Oct
Nov
Dec
Jan
Feb
Mar
Apr
May
Jun
Jul
Aug
Sep -Aug
6,000
9,000
15,000
18,250
21,500
21,500
15,000
9,000
3,000
3,000
6,000
3,000
130,250
500
500
2,000
5,000
5,000
5,000
2,000
500
500
500
500
500
22,500
1,000
1,000
3,000
8,000
8,000
8,000
3,000
1,000
1,000
1,000
1,000
1,000
37,000
9,000
9,000
8,000
10,000
7,200
7,200
10,350
9,000
9,000
11,250
9,000
9,000
108,000
3,000
3,000
15,000
30,000
30,000
30,000
15,000
3,000
3,000
3,000
3,000
3,000
141,000
900
0
0
900
0
900
0
0
900
0
900
0
4,500
0
0
0
0
0
0
0
0
0
0
0
0
0
3,900
3,000
15,000
30,900
30,000
30,900
15,000
3,000
3,900
3,000
3,900
3,000
145,500
500
500
2,000
4,500
7,000
4,500
2,500
500
500
500
1,000
1,000
25,000
150
150
500
750
750
500
300
150
150
150
150
150
3,850
50
50
100
150
150
150
100
50
50
50
50
50
1,000
0
0
0
0
0
0
0
0
0
0
0
0
0
3,750
3,750
3,750
3,750
3,750
3,750
3,750
3,750
3,750
3,750
3,750
3,750
45,000
150
150
250
250
300
300
250
150
150
150
150
150
2,400
60
60
90
90
125
125
90
60
60
60
60
60
940
600
600
1,800
2,400
3,000
2,400
1,800
600
600
600
1,200
1,200
16,800
40
40
80
100
120
100
80
40
40
40
40
40
760
0
0
0
0
0
0
0
0
0
0
0
0
0
2,205
3,308
5,513
6,694
7,875
7,875
5,513
3,308
1,103
1,103
2,205
1,103
47,801
500
500
900
1,200
1,200
1,200
900
500
500
500
500
500
8,900
2,000
2,500
3,000
3,500
4,000
4,000
3,500
2,500
3,000
2,500
2,000
2,000
34,500
1,000
1,500
3,000
7,500
10,000
10,000
7,500
3,500
1,000
1,000
1,000
1,000
48,000
400
500
750
1,000
1,000
1,000
750
400
400
400
400
400
7,400
31,805
36,108
64,733
104,034
110,970
108,500
72,383
38,008
28,703
29,553
32,905
27,903
685,601
337
356
518
661
680
680
518
356
319
319
337
319
5,396
50
50
200
500
500
500
200
50
50
50
50
50
2,250
100
100
300
800
800
800
300
100
100
100
100
100
3,700
540
540
480
600
432
432
621
540
540
675
540
540
6,480
55
55
165
220
275
220
165
55
55
55
110
110
1,540
550
825
1,650
4,125
550
5,500
4,125
1,925
550
550
550
550
21,450
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
1,632
1,926
3,313
6,906
3,237
8,132
5,929
3,026
1,614
1,749
1,687
1,669
40,816
1,632
1,926
3,313
64906
3,237
8,132
51929
3,026
11614
11749
1,687
11669
40,816
30,173
34,182
61,420
97,128
107,734
100,369
66,454
34,982
27,089
27,804
31,218
26,234
644,786
11,768
13,360
23,951
38,492
41,059
40,145
26,782
14,063
10,620
10,934
12,175
10,324
253,672
636
722
1,295
2,081
2,219
2,170
1,448
760
574
591
658
558
13,712
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
100
100
100
100
100
100
100
100
100
100
100
100
1,200
150
150
150
150
150
150
150
150
150
150
150
150
1,800
826
826
826
826
826
826
826
826
826
826
826
826
9,914
900
900
900
900
900
900
900
900
900
900
900
900
10,800
383
383
383
383
383
383
383
383
383
383
383
383
4,600
120
120
120
120
120
120
120
120
120
120
120
120
1,440
80
80
80
80
80
80
80
80
80
80
80
80
960
Page 1
Roanoke Valley Ice Arena
Proposed Budget
Year 3
6189 - Disability Insurance
0
0
0
0
0
0
0
0
0
0
0
0
0
6190 - Health Insurance
0
0
0
0
0
0
0
0
0
0
0
0
0
Total 6180-Insurance
2,309
2,309
2,309
2,309
2,309
2,309
2,309
2,309
2,309
2,309
2,309
2,309
27,714
6200 Interest Expense
0
0
0
0
0
0
0
0
0
0
0
0
0
6230 - License & Permits
125
125
125
125
125
125
125
125
125
125
125
125
1,500
6240 - Miscellaneous
0
0
0
0
0
0
0
0
0
0
0
0
0
6250 - Postage and Delivery
208
208
208
208
208
208
208
208
208
208
208
208
2,500
6260 Printing and Reproduction
125
125
125
125
125
125
125
125
125
125
125
125
1,500
6261 - Advertising
2,500
2,500
2,500
2,500
2,500
2,500
2,500
2,500
2,500
2,500
2,500
2,500
30,000
6270 - Professional Fees
6271 - Management Fees
5,000
5,000
5,000
5,000
5,000
5,000
5,000
5,000
5,000
5,000
5,000
5,000
60,000
6275 Training and Seminars
0
0
0
0
0
0
0
0
0
0
0
0
0
6270 Professional Fees - Other
0
0
0
0
0
0
0
0
0
0
0
0
0
Total 6270 - Professional Fees
5,000
5,000
5,000
5,000
5,000
5,000
5,000
5,000
5,000
5,000
5,000
5,000
60,000
6300 - Repairs
6310 - Building Repairs
0
0
0
0
0
0
0
0
0
0
0
0
0
6315 � Service Contracts
150
150
150
150
150
150
150
150
150
150
150
150
1,800
6320 - Computer Repairs
0
0
0
0
0
0
0
0
0
0
0
0
0
6325- Mechanical Room Repairs
0
0
0
0
0
0
0
0
0
0
0
0
0
6330 Equipment Repairs
300
300
300
300
300
300
300
300
300
300
300
300
3,600
Total 6300- Repairs
450
450
450
450
450
45U
450
450
450
450
450
450
5,400
6340-Telephone &Internet
350
350
350
350
350
350
350
350
350
350
350
350
4,200
6350 - Travel & Ent
6370 Meals
0
0
0
0
0
0
0
0
0
0
0
0
0
6380 Travel
0
0
0
0
0
0
0
0
0
0
0
0
0
6350 - Travel & Ent - Other
0
0
0
0
0
0
0
0
0
0
0
0
0
Total 6350 - Travel & Ent
0
0
0
0
0
0
0
0
0
0
0
0
0
6390 Utilities
6400 Gas and Electric
8,000
8,000
10,000
12,000
12,000
12,000
12,000
10,000
8,000
9,000
10,000
10,000
121,000
6410 - Water
750
750
1,000
1,000
1,000
1,000
1,000
750
500
500
750
750
9,750
Tota16390 Utilities
8,750
8,750
11,000
13,000
13,000
13,000
13,000
10,750
8,500
9,500
10,750
10,750
130,750
6560-Payroll Expenses
500
500
500
500
500
500
500
500
500
500
500
500
6,000
6770 - Supplies
6771- Cleaning Supplies
150
150
300
300
300
300
300
150
150
150
150
150
2,550
6772 - Propane & Gas
0
0
0
0
0
0
0
0
0
0
0
0
0
6773 - Building Other Expenses
50
50
50
50
50
50
50
50
50
50
50
50
600
6774 -Ice Paint & Supplies
0
0
0
0
0
0
0
0
0
0
0
0
0
6775 -Tools & Small Equipment
0
0
0
0
0
0
0
0
0
0
0
0
0
6790 Office
100
100
100
100
100
X100
100
100
100
100
100
100
1,200
Total 6770 - Supplies
300
300
450
450
450
450
450
300
300
300
300
300
4,350
6800 -<Overage >IShortage
0
0
0
0
0
0
0
0
0
0
0
0
0
6820 Taxes
6840 - Local Taxes
0
0
0
0
0
0
0
0
0
0
0
0
0
6850 - Property Taxes
0
0
0
0
0
0
0
0
0
0
0
0
0
Total Expense
33,272
34,950
48,513
65,841
68,546
67,583
53,497
37,691
31,812
33,143
35,701
33,750
5441298
Net Ordinary Income
-3,099
-768
120907
31,287
390187
32,786
12,957
-2,709
-4,723
-5,339
-4,483
-7,516
100,488
Other lncomelExpense
Other Income
7030 Other Income
0
0
0
0
0
0
0
0
0
0
0
0
0
Total Other Income
0
0
0
0
0
0
0
0
0
0
0
0
0
Net Other Income
0
0
0
0
0
0
0
0
0
0
0
0
0
Net Income
-3,099
-768
12,907
31,287
39,167
32,786
12,957
-2;709
>,723
-5,339
-4,483
-7,516
100,488
Page 2
Roanoke Valley
ice Advocates
Roanoke City Council
March 5, 2012
Abo Ui t us
►Non - profit, 501 (c)(3) organization
► Active and engaged board and
members
► Representing business leaders,
community groups, sports clubs,
colleges
Goal
► Partner with the City of Roanoke to develop a
permanent ice rink using private funds for
construction and management.
► Build an economic developmentand
recreational centerpiece to satisfy the
growing demand for ice time.
► Enhance the quality of life of the region.
Conce.pi
► Multi- purpose single sheet of ice with
possible studio rink
► 30,000 - 50,000 square feet; ice can be
covered
► Spectator section, locker rooms, snack bar,
pro shop
► Indoor soccer, lacrosse, &volleyball, other
► 15 -20 full -time employees, 85 -100 W2s
► Professional management with board
oversiaht
Location
► Seeking suitable site in City
► Ongoing meetings and tours to look at
possibilities
► Many public &privately owned options
that can have catalytic effects
► Hope to identify site within 90 dad
Manage:,T-11;�I;
► Would be managed by Rink Management
Services ($130M in assets)
► Oversight from Roanoke Valley Ice
Advocates board of directors
► Draw upon experience of previous area rink
owners
Support
► Received letters of support from:
► Virginia Tech
► Radford University
► Roanoke College
► Washington &Lee
► Virginia Military Institute
► Commonwealth Games
► Roanoke Regional Partnership
Support
Virginia Tech:
"There are some evenings when the team has to
travel to Liberty to hold practice because the ice
in Roanoke is not available. This requires our
players to have to drive back to campus (l am
or 2 am in the morning) on weekdays, which
presents problems for those students who have
early morning classes the next day. A rink in
Roanoke allows us to grow the team as well as
add figure skating team requested by students."
Support
Roanoke Regional Partnership:
"The Roanoke Regional Partnership encourages
organizations and activities that promote physical
activity, enhance the quality of life within the
region, provide opportunities for entrepreneurs to
fill a gap, and create jobs for the region."
Repeating the Benefits
► Significant Economic Impact
► College hockey games &tournaments
► Regional youth hockey tournaments
► Commonwealth Games and other indoor
sports tournaments
► Qualityof life
► Missing exercise and recreation option
► Appeals to relocated companies employees
► Regional hub
► Fills vital gap in rink locations
Pro:P,O.S,a,
We seek possible donation of City -owned
land through lease or dollar per year.
► In exchange, we will build and manage at no
cost to City.
► Pro forma indicates profitable operations
without debt service on land &rink.
► 90 days to find suitable site, 12 months to
raise funds and 9 months to construct.
CS
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 5th day of March, 2012.
No. 39321- 030512.
A RESOLUTION accepting the FY 2011 Assistance to Firefighters Grant made to the
City of Roanoke Fire -EMS Department by the Department of Homeland Security, FEMA and
the U.S. Fire Administration, and authorizing execution of any required documentation on behalf
of the City.
BE IT RESOLVED by the Council of the City of Roanoke as follows:
1. The City of Roanoke does hereby accept from the Department of Homeland
Security, FEMA and the U.S. Fire Administration, the FY 2011 Assistance to Firefighters Grant
to the City of Roanoke Fire -EMS Department, in the amount of $115,200 with local matches of
$12,672 from the City of Roanoke, $12,672 from the County of Roanoke, $2,304 from the City
of Salem, and $1,152 from the Town of Vinton, for a total approved project amount of $144,000,
to be used to purchase training props for the Roanoke Valley Regional Fire -EMS Training
Center's burn building, as more particularly described in the report of the City Manager to
Council dated March 5, 2012.
2. The City Manager is hereby authorized to execute, and file, on behalf of the City,
the grant agreement and all necessary documents required to accept the grant. All such
documents shall be approved as to form by the City Attorney.
3. The City Manager is further directed to furnish such additional information as
may be required in connection with the City's acceptance of this grant.
assistance to firefighters Grant -2011- purchase training props.3- 5- 2012.doc
ATTEST: -
U a I, QrM�
City Clerk
I
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 5th day of March, 2012.
No. 39322- 030512.
AN ORDINANCE to appropriate funding from the Federal Emergency
Management Agency (FEMA) for the Assistance to Firefighters Program, amending and
reordaining certain sections of the 2011 -2012 Grant Fund Appropriations, and
dispensing with the second reading by title of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that the following
sections of the 2011 -2012 Grant Fund Appropriations be, and the same are hereby,
amended and reordained to read and provide as follows:
Appropriations
115,200
Other Equipment
12,672
Revenues
12,672
Assistance to Firefighters FY12
— Federal
Assistance to Firefighters FY12
— Local
Assistance to Firefighters FY12
— Roanoke Co
Assistance to Firefighters FY12
— Salem
Assistance to Firefighters FY12
— Vinton
35- 520 - 3752 -9015 $ 144,000
35- 520 - 3752 -3752
115,200
35- 520 - 3752 -3753
12,672
35- 520 - 3752 -3754
12,672
35- 520 - 3752 -3755
2,304
35- 520 - 3752 -3756
1,152
Pursuant to the provisions of Section 12 of the City Charter, the second reading
of this ordinance by title is hereby dispensed with.
ATTEST:
City Clerk.
CITY COUNCIL AGENDA REPORT
To: I Honorable Mayor and Members of City Council
Meeting: March 5, 2012
Subject: Assistance to Firefighters Grant Acceptance
Background:
The primary goal of the Assistance to Firefighters Grants (AFG) is to meet the
firefighting and emergency response needs of fire departments and nonaffiliated
emergency medical service organizations.
The Department of Homeland Security, FEMA and the U.S. Fire Administration recently
announced that the Roanoke Fire -EMS Department has been awarded an FY 2011
Assistance to Firefighters Grant of $115,200 to purchase training props for the
Roanoke Valley Regional Fire -EMS Training Center's burn building that include a car
prop, pilot box, 4'x6' pan, propane tank prop, paint locker and a Christmas tree prop
along with a mobile trailer. This set of training props would allow our firefighters to
train in a controlled, environmentally friendly setting that would run in concert with
how our burn building training is conducted. The grant requires a 20% match totaling
$28,800 for an approved total project cost of $144,000. The City of Roanoke will pay
44% ($12,672) of the match. Roanoke County will pay 44% ($12,672), the City of
Salem will pay 8% ($2,304) and the Town of Vinton will pay 4% ($1,152).
Considerations:
City Council action is needed to formally accept and appropriate these funds, and
authorize the Director of Finance to establish revenue estimates and appropriations
to purchase the equipment and supplies in accordance with provisions of this grant.
Recommended Action:
Accept the grant as described above and authorize the City Manager to execute any
required grant agreements or documents, such to be approved as to form by the City
Attorney. Adopt the accompanying resolution accepting this grant.
Adopt the accompanying budget ordinance to establish a revenue estimate of
$144,000 in account 35- 520 -3752, transfer local match funding of $12,672 from
account 35- 300 -9700 (Local Grant Match), and to appropriate the total amount of
$144,000 in an expenditure account to be established by the Finance Director.
a__ -------------------
Christopher P. Morrill
City Manager
Distribution: Council Appointed Officers
Panel Review
U.S. Department of Homeland Security
Washington, D.C. 20472
c
FEMA
$6 0
ND SgG�
Mr. David Hoback
Roanoke Fire -EMS
713 Third Street SW
Roanoke, Virginia 24016 -5045
Re: Grant No.EMW-201 1 -FR-00363
Dear Mr. Hoback:
Page 2 of 6
On behalf of the Federal Emergency Management Agency (FEMA) and the Department of Homeland Security
(DHS), I am pleased to inform you that your grant application submitted under the FY 2011 Assistance to
Firefighters Grant has been approved. FEMA's Grant Programs Directorate (GPD), in consultation with the U.S.
Fire Administration (USFA), carries out the Federal responsibilities of administering your grant. The approved
project costs total to $144,000.00. The Federal share is 80 percent or $115,200.00 of the approved amount and
your share of the costs is 20 percent or $28,800.00.
As part of your award package, you will find Grant Agreement Articles. Please make sure you read and
understand the Articles as they outline the terms and conditions of your grant award. Maintain a copy of these
documents for your official file. You establish acceptance of the grant and Grant Agreement Articles when
you formally receive the award through the AFG online system. By accepting the grant, you agree not to
deviate from the approved scope of work without prior written approval from FEMA.
If your SF 1199A has been reviewed and approved, you will be able to request payments online. Remember,
you should request funds when you have an immediate cash need.
If you have any questions or concerns regarding the awards process or how to request your grant funds, please
call the helpdesk at 1- 866 - 274 -0960.
Elizabeth M. Harman
Assistant Administrator
Grant Programs Directorate
https:Heservices. fema .govIFemaFireGrantlfiregrant /j splfire_admin /awards /speclview_ award... 2/3/2012
Panel Review
Agreement Articles
Page 3 of 6
U.S. Department of Homeland Security
U,U, FEMA Washington, D.C. 20472
AGREEMENT ARTICLES
.ASSISTANCE TO FIREFIGHTERS GRANT PROGRAM - Operations and Safety program
GRANTEE: Roanoke Fire -EMS
PROGRAM: Operations and Safety
AGREEMENT NUMBER: EMW- 2011 -FR -00363
AMENDMENT NUMBER:
Article I
Article II
Article III
Article IV
Article V
Article VI
Article VII
Article VIII
Article IX
Article I - Project Description
TABLE OF CONTENTS
Project Description
Grantee Concurrence
Period of Performance
Amount Awarded
Financial Guidelines
Prohibition on Using Federal Funds
GPD Allocations
Financial Reporting
FEMA Officials
The purpose of the Assistance to Firefighters Program is to protect the health and safety of the public and
firefighting personnel against fire and fire- related hazards. After careful consideration, FEMA has determined
that the grantee's project submitted as part of the grantee's application, and detailed in the project narrative as
well as the request details section of the application - including budget information - is consistent with the
program's purpose and worthy of award. Therefore, the grantee shall perform the work described in the
approved grant application as itemized in the request details section of the application and further described in
the grant application's narrative. These sections of the application are made a part of these grant agreement
articles by reference. The grantee may not change or make any material deviations from the approved scope of
work outlined in the above referenced sections of the application without prior written approval from FEMA.
Article II - Grantee Concurrence
By providing the Primary Contact's electronic signature and indicating acceptance of the award, the grantee
accepts and agrees to abide by the terms and conditions of the grant as set forth in this document and the
documents identified below. Grantees agree that they will use the funds provided through the Fiscal Year 2011
Assistance to Firefighters Grant Program in accordance with these Articles of Agreement and the program
guidelines provided in the Fiscal Year 2011 Assistance to Firefighters Grant program guidance. All documents
submitted as part of the application are made a part of this agreement by reference.
https:Heservices. fema. govIFemaFireGrantlfiregrant /j spl fire_ adminlawards /speclview_ award... 2/3/2012
Panel Review Page 4 of 6
Article III - Period of Performance
The period of performance shall be from 27- JAN -12 to 26- JAN -13.
Article IV - Amount Awarded
The amount of the award is detailed on the Obligating Document for the Award attached to these articles.
Following are the budgeted estimates for each object class of this grant (including Federal share plus grantee
match):
Personnel
$0.00
Fringe Benefits
$0.00
Travel
$0.00
Equipment
$144,000.00
Supplies
$0.00
Contractual
$0.00
Construction
$0.00
Other
$0.00
Indirect Charges
$0.00
Total
$144,000.00
NEGOTIATION COMMENTS IF APPLICABLE (max 4000 characters)
1. The Program Office has made the following reductions to your grant:
The concrete pad for the training props to sit on will not be funded. Therefore, they have recommended the
award at this level:
Total budget $144,000
Federal share $115,200
Applicant share $28,800
2. Any questions pertaining to your award package, please contact your GPD Grants Management Specialist:
Jacqueline Lee, Jacqueline. Lee @dhs.gov.
Article V - Financial Guidelines
The grantee and any subgrantee shall comply with the most recent version of the Administrative Requirements,
Cost Principles, and Audit Requirements. A non - exclusive list of regulations commonly applicable to FEMA
grants are listed below:
A. Administrative Requirements
1. 44 CFR Part 13, Uniform Administrative Requirements for Grants and Cooperative Agreements to
State and Local Governments
2. 2 CFR Part 215, Uniform Administrative Requirements for Grants and Agreements with Institutions of
Higher Education, Hospitals, and Other Nonprofit Organizations (OMB Circular A -110)
B. Cost Principles
1. 2 CFR Part 225, Cost Principles for State, Local, and Indian Tribal Governments (OMB Circular A -87)
2. 2 CFR Part 220, Cost Principles for Educational Institutions (OMB Circular A -21)
3. 2 CFR Part 230, Cost Principles for Nonprofit Organizations (OMB Circular A -122)
4. Federal Acquisition Regulations (FAR), Part 31.2 Contract Cost Principles and Procedures, Contracts
https:Heservices. fema .gov/FemaFireGr.antlfiregrant /jspl fire_ adminlawards /speclview_ award... 2/3/2012
Panel Review
with Commercial Organizations
C. Audit Requirements
1. OMB Circular A -133, Audits of States, Local Governments, and Nonprofit Organizations
Article VI - Prohibition on Using Federal Funds
Page 5 of 6
Recipient understands and agrees that it cannot use any federal funds, either directly or indirectly, in support of
the enactment, repeal, modification or adoption of any law, regulation or policy, at any level of government,
without the express prior written approval of FEMA.
Article VII - GPD Allocations
The recipient agrees that all allocations and use of funds under this grant will be in accordance with the FY 2011
Assistance to Firefighters Grant Program guidance and application kit.
Article VIII - Financial Reporting
Recipients of any Assistance to Firefighters Grants will be required to submit a semi - annual Federal Financial
Report (FFR) via the automated system on the Standard Form 425. The FFR is intended to provide Federal
agencies and grant recipients with a standard format and consistent reporting requirements throughout the
government. The FFR, to be submitted using the online a -grant system, will be due semi - annually based on the
calendar year beginning with the period after the award is made. Grant recipients will be required to submit a
FFR throughout the entire period of performance of the grant.
The reporting periods for the FFR are January 1 through June 30 (Report due by July 31), and July 1 through
December 31 (Report due by January 30).
At the end of the grant's period of performance, all grantees are required to produce a final report on how the
grant funding was used and the benefits realized from the award. Grantees must submit a final financial report
and a final performance report within 90 days after the end of the period of performance.
Article IX - FEMA Officials
Program Officer: Catherine Patterson is the Program Officer for the Assistance to Firefighters Grant Program.
The Program Officer is responsible for the technical monitoring of the stages of work and technical performance
of the activities described in the approved grant application.
Grants Assistance Officer: Jane Early is the Assistance Officer for this grant program. The Assistance Officer
is the Federal official responsible for negotiating, administering, and executing all grant business matters.
Grants Management Division POC: The Grants Management Specialist shall be contacted to address all
financial and administrative grant business matters for this award. If you have any questions regarding your
grant please call ASK -GMD at 866- 927 -5646 to be directed to a specialist.
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Panel Review
FEDERAL EMERGENCY MANAGEMENT AGENCY
OBLIGATING DOCUMENT FOR AWARD /AMENDMENT
1a. AGREEMENT NO. 2. AMENDMENT 3. RECIPIENT NO. 4. TYPE OF
EMW-201 1 -FR-00363 NO. 54 -0001569 ACTION
0 AWARD
6. RECIPIENT NAME AND
ADDRESS
Roanoke Fire -EMS
713 Third Street SW
Roanoke
Virginia, 24016 -5045
9. NAME OF RECIPIENT
PROJECT OFFICER
David Hoback
11. EFFECTIVE DATE OF
THIS ACTION
27- JAN -12
Page 6 of 6
5. CONTROL NO.
W482946N
7. ISSUING OFFICE AND ADDRESS 8. PAYMENT OFFICE AND ADDRESS
Grant Programs Directorate FEMA, Financial Services Branch
500 C Street, S.W. 500 C Street, S.W., Room 723
Washington DC, 20528 -7000 Washington DC, 20472
POC: Jane Early
PHONE NO. 10. NAME OF PROJECT COORDINATOR PHONE NO.
5408532327 Catherine Patterson 1- 866 - 274 -0960
12. METHOD OF 13. ASSISTANCE ARRANGEMENT
PAYMENT Cost Sharing
SF -270
15. DESCRIPTION OF ACTION
a. (Indicate funding data for awards or financial changes)
PROGRAM
CFDA NO. ACCOUNTING DATA
PRIOR
AMOUNT
NAME
(ACCS CODE)
TOTAL
AWARDED THIS
ACRONYM
XXXX- XXX- XXXXXX- XXXXX-
AWARD
ACTION
XXXX- XXXX -X
+ OR ( -)
AFG
97.044 2012- M1- 3007RG- 10000000-
$0.00
$115,200.00
4101 -D
14. PERFORMANCE PERIOD
From:27 -JAN- To:26- JAN -13
12
Budget Period
From:31 -OCT- To:30- SEP -12
11
CURRENT CUMMULATIVE
TOTAL AWARD NOW
FEDERAL
COMMITMENT
$115,200.00
TOTALS $0.00 $115,200.00 $115,200.00
b. To describe changes other than funding data or financial changes, attach schedule and check here.
N/A
$28,800.00
$28,800.00
16a. FOR NON - DISASTER PROGRAMS: RECIPIENT IS REQUIRED TO SIGN AND RETURN THREE (3) COPIES OF THIS DOCUMENT
TO FEMA (See Block 7 for address)
Assistance to Firefighters Grant recipients are not required to sign and return copies of this document. However, recipients should print and
keep a copy of this document for their records.
16b. FOR DISASTER PROGRAMS: RECIPIENT IS NOT REQUIRED TO SIGN
This assistance is subject to terms and conditions attached to this award notice or by incorporated reference-in program legislation cited
above.
17. RECIPIENT SIGNATORY OFFICIAL (Name and Title)
N/A
18. FEMA SIGNATORY OFFICIAL (Name and Title)
Jane Early
Go Back
DATE
N/A
DATE
19- JAN -12
https:Heservices. fema .gov /FemaFireGrant /firegrant /j sp /fire _ adminlawards /spec /view award... 2/3/2012
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 5th day of March, 2012.
No. 39323- 030512.
An ORDINANCE providing for the acquisition of real property rights needed by the City
in connection with a certain bridge replacement and intersection improvement project;
authorizing City staff to acquire such property rights by negotiation; authorizing the City
Manager to execute appropriate acquisition documents; and dispensing with the second reading
by title of this Ordinance.
BE IT ORDAINED by the Council of the City of Roanoke as follows:
1. For a certain bridge replacement and intersection improvement project at the
intersection of Hollins Road and Old Mountain Road, the City wants and needs certain real
property rights, to include fee simple interests, temporary construction easements, permanent
easements, rights of ingress and egress, and licenses or permits, as set forth in the Agenda Report
to this Council dated March 5, 2012. The proper City officials and City staff are hereby
authorized to acquire by negotiation the necessary real property interests and appropriate
ancillary rights with respect to the real property parcels referred to in the above mentioned
Agenda Report for such consideration as the City Manager may deem appropriate. All requisite
documents shall be approved as to form by the City Attorney.
2, The City Manager is further authorized to execute appropriate acquisition
documents for the above mentioned parcels for such consideration as deemed appropriate for the
necessary interests, provided, however, the total consideration offered or expended, including
costs, title search fees, appraisal costs, and recordation fees, design and construction costs, shall
not exceed the funds available in the project account for such purposes, without further
authorization of Council. Upon the acceptance of any offer and upon delivery to the City of a
k: \get \measures\2012 \Ord - authorize acquis of prop rights -old mtn rd finker crk.doc 1
deed, approved as to form and execution by the City Attorney, the Director of Finance is
authorized to pay the respective consideration to the owners of the real property interest
conveyed, certified by the City Attorney to be entitled to the same.
3. Pursuant to the provisions of Section 12 of the City Charter, the second reading of
this Ordinance by title is hereby dispensed with.
ATTEST:
City Clerk.
k: \get \measures\2012 \Ord - authorize acquis of prop rights -old mtn rd tinker crk.doc
2
�`-
CITY COUNCIL AGENDA REPORT
To: Honorable Mayor and Members of City Council
Meeting: March 5, 2012
Subject: Route 605 (Old Mountain Road) over Tinker Creek - Bridge
Replacement Project
VDOT Project 0000- 128 -R16
VDOT UPC 98218
Background:
The City has undertaken a bridge replacement and intersection improvement
project at the intersection of Hollins Road and Old Mountain Road. The project
is currently in the design and rights -of -way acquisition phase.
Considerations:
City Council action is necessary to authorize the acquisition of real property
rights needed for the replacement of the Old Mountain Road Bridge over Tinker
Creek. The real property rights needed are outlined below, but are subject to
minor variation of location and extent pending final engineering design details.
Funding for acquisition of the real property rights is available in the project
account 08- 530 -9529, Old Mountain Road Bridge Renovation.
Real property rights from fourteen (14) property owners are needed to
construct the project as follows:
1 . The property designated by Tax Map Number 3140808. A portion of this
property is to be acquired for right-of-way purposes to support the
project. This area of variable length and width, to be conveyed in fee
simple, includes property to the east of and directly adjacent to Hollins
Road and will accommodate the construction of a right turn lane and
associated features. The same property will also require a temporary
construction easement of variable length and width to accommodate
construction activities. It may be necessary to acquire the entire parcel
depending on valuation of the rights needed for the project compared to
the value of the whole parcel.
2. The property designated by Tax Map Number 7290101. A portion of the
property is to be acquired for right-of-way purposes to support the
0
project. This area of variable length and width, to be conveyed in fee
simple, includes property to the south of existing Old Mountain Road and
will accommodate the relocation of and tie -in to Old Mountain Road and
the road's associated features.
3. The property designated by Tax Map Number 7340101. A portion of the
property is to be acquired for right -of -way purposes to support the
project. This area of variable length and width, to be conveyed in fee
simple, includes property to the south of existing Old Mountain Road and
will accommodate the relocation of and tie -in to Old Mountain Road and
the road's associated features.
4. Temporary and /or permanent construction easements of variable length
and width are required to accommodate construction activities and will
affect eleven (1 1) properties along Hollins Road and Old Mountain Road.
Those aroaerties have been identified as:
Tax Map Number
Address
3140301
3322 Hollins Road, NE
3140809
0000 Hollins Road, NE
3140816
0000 Hollins Road, NE
7330101
3502 Old Mountain Road, NE
7330102
3516 Old Mountain Road, NE
7330103
3524 Old Mountain Road, NE
7330104
0000 Old Mountain Road, NE
7330105
3534 Old Mountain Road, NE
7330106
3710 Old Mountain Road, NE
7290101
1 1 12 Tinker Creek Lane, NE
7340101
1 1 12 Tinker Creek Lane, NE
Recommended Action:
Authorize the acquisition of real property rights needed to construct the
proposed bridge replacement project by negotiation and execution of the
appropriate acquisition documents by the City Manager, such documents to be
app oved_as to form by the City Attorney.
LTiristopher P. Morrill
City Manager
Distribution: Council Appointed Officers
2
�y
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 5th day of March, 2012.
No. 39324 - 030512.
A RESOLUTION authorizing execution of an agreement for the installation of a live green
roof at the main entrance of the Municipal Building upon certain terms and conditions.
WHEREAS, the Facilities Management Division and Transportation Division have
collaborated on the installation of a "live" green roof at the main entrance of the Municipal Building;
WHEREAS, installation of this system is a component of the City of Roanoke's Clean and
Green initiatives;
WHEREAS, the primary benefit of the system is an extension of the life span of the roof,
normally 20 years, to an expected 60 years; and
WHEREAS, the system will reduce stormwater runoff from the roof, filter and clean any
runoff that is conveyed into the right of way, and reduce heating and cooling loads on the Municipal
Building.
BE IT RESOLVED by the Council of the City of Roanoke that the City Manager is hereby
authorized to execute, on behalf of the City of Roanoke, a Certified Installer Agreement with
LiveRoof, regarding the live green roof project, and other documents incidental thereto, such
agreement and other documents to be approved as to form by the City Attorney, all as more
particularly set forth in the City Manager's letter dated March 5, 2012, to City Council.
ATTEST:
KAsjt \measures \city council measures\res- installer agr for live green roof 030112.doc
City Clerk.
:.-
CITY COUNCIL AGENDA REPOR
To: Honorable Mayor and Members of City Council
Meeting: March 5, 2012
Subject: Certified Installer Agreement with LiveRoof®
Background:
Facilities Management Division and the Transportation Division have
collaborated on the installation of a "live" green roof at the main entrance of the
Municipal Building. Installation of this system is a component of the City's
Clean and Green initiatives. The primary benefit of the system is an extension
of the life span of the roof, normally 20 years, to an expected 60 years. Further,
the system will reduce storm water runoff from the roof, filter and clean any
runoff that is conveyed into the right of way, and reduce heating and cooling
loads on the Municipal Building.
Installation is expected to occur this spring. Over the last several months, the
roof has been prepared to accept the specially designed interlocking planting
trays and an irrigation system has been installed for use when necessary.
Considerations:
The supplier of the system has trained City staff who will install the system. The
supplier will also provide a warranty on the plant materials, and both parties
have agreed on an indemnification clause in a Certified Installer Agreement
( "Agreement ") to be executed by both parties prior to installation. City Council
approval is required for the City to agree to indemnify the vendor under the
circumstances set forth in the Agreement.
Recommended Action:
Adopt the accompanying resolution authorizing the City Manager to sign the
Agreement, and any other documents incidental to the Agreement, such
AgreemenA and documents to be approved as to form by the City Attorney.
C1"iristopher P. Morrill
City Manager \
Distribution: Council Appointed Officers
_110-1
LiveRoor,*-�,'
NoWral Fbncfion Mailing Address: P.O. Box 533, Spring Lake, MI 49466, USA
NaJurallgeouty LIPS/Fed Ex Only (No VS Mail}: 14109 Cleveland Avenue, Nunica, MI 49448, USA
AGREEMENT made this _day of '94/R ell, of the year between
LIVEROOF, LLC. ("LIVEROOF"), a Michigan Limited Liability Company, and:
d'all Or- RO ,L)K09--,a, VIR61'VIA Corporation
(State Province}
started. / 8 (, (/_
(Date)
a Partnership
started
(Date)
started
(Date)
Conducting business as
whose principal place of
City: /<
Country:
I a Sole Proprietorship
(if different than above)
at:
114 X
State/Province: IZA Zip code:
wh6se,mailing address is: (if different than above)
who shall bet-eferred to as the "INSTALLER" under this Agreement.
1. "Grower" shall mean an independent business which is licensed by LiveRoof to grow plants -for and sell
the LiveRooffi green roof Systems. In its local region, LiveRoof acts as the Grower.
2, "Systems" shall. mean the LiveRool-W brand pre-vegetated modular green roof modules in all sizes
(Standard '. Lite and Deep) with.accompanying accessories, including but not limited to slip sheet,.
RoofEdteTM, pavers, and irrigation:
3. "Certification Process" is the process whereby a Grower conducts, verbally and visually, a hands-on
demonstration and discussion ,of all points ofthe Installation Standardized Procedures. This process is
,considered completed when the original, signed Agreement is mailed to and received by LiveRoof, and
after LiveR,00f has signed and executed the Agreement and has listed the Installeron die LiveRoof website
as a Certified Installer.
4. "Job Site Foreman" means the individual designated by the Installer who wil I be the foreman on site
supervising and leading crews in the proper installation of the LiveRoof Systems.
5. "Requirements" means all:of the procedures, standards, requirements, obligations, and rules to be,met by
Installer in a LiveRoof System installation which are designed to maintain the inte
the Systems, inc lulling all re grity and marketability of
I requirements contained in thisAgreement and any additional requirements
developed from time to time by LiveRoof. The Requirements may be published in,LiveRbof literature,
websitc, and in correspondence or verbal instruction to the Installer.
LiveRoof"' Brand Certified Installer Agreement Page 1 of 3
I . Installer agrees to pay Growers in accordance with all terms and conditions of sale set forth on Growers'
invoice to the installer, including the assessment of time price differentials for late payments.
2. Installer agrees to read, view. {DVD), study, and follow the Requirements and install Systems in a
workmanlike manner and to follow prudent and safe install] ation.practice.
3. Installer shall. designate Job Site Foreman to be trained and certified by Grower to install LiveRoof
products and to be on site during the entire LiveRoof installation, process.
4. Installer agrees to allow, LiveRoof or its Growers free!access to;visit, photograph and monitor any in-
progress, installation:
5. Installer agrees to carry out this agreement in an ethical and honest manner and to communicate efficiently
and effectively.
6. Installer agrees not to bi&for or install other green roof systems where the LiveRoofSystem is
solely specified by the project architect or designer.
7. Installer agrees to assume risk of loss upon removal of the Systems from the truck they are delivered;:upon.
Risk of loss remains with Installer until accepted by an owner representative.
8: Installer agrees to comply with all relevant federal, state and local statutes, laws, regulations and
ordinances.
9. installer agrees to seek technical advice from an engineer or other qualified professional for any building or
roof design concerns which are not covered in the Requirements.
1, Grower shall offer Installer in- person training in order to complete the Certification Process.
2: Grower shall,provide the Installer with current specificationsi maintenance guides and-installation-
instructions and shall make available updated versions as needed,
3. Grower may provide Installer with a.limited plant warranty based on LiveRoofs current suggested
published Grower warranty.
XVIDIR in! SEEM
1. This Agreement;is non-exclusive. LiveRoof and Growers reserve the right to sell products "fo -other
Installers and the Installer reserves the right to purchase and install products not currently supplied by
Growers, except when the LiveRoof System is solely specified by the project architect or designer. .
2. Neither party shall use the other's trade name or logo except in correspondence or as outlined in each
company's usage policy. By this Agreement, neither party is authorized or empowered.to act as an agent
for the other nor is authorized to transact business or incur obligations for the other.,
3. This Agreement shall continue indefinitely until either.the installer or LiveRoof cancels this Agreement
upon written notice to the other party via Certified Mail to the address.stated above or to a change of
address that was previously stated in writing by the relocated party to the second patty. 4
4. If the Installer ceases to function as a going.concern, or a Receiver is appointed or applied for, or a petition
under the Federal Bankruptcy or Corporate Reorganization Acts is filed by or against the Installer, or the
Installer makes an assignment for the benefit of creditors, this Agreement. is automatically terminated
without notice,
5. In the event this Agreement is terminated, the obligations of either party to the other remain in full force
and effect for'.the purchases and installations made under the Agreement while this Agreement was in
effect
6. Neither party shall be held responsible for delays or failureto perform hereunder if caused by disease or
insect infestations, quarantines, acts of God or any other causes beyond the control of the parties wherever
occurring or affecting either party.
LiveRoof Brand Certified Installer Agreement Page 2 of 3 .
7. The failure of LiveRoofto enforce any of the provisions hereol'shall not be construed to be a waiver of
such provisions or of the right of LiveRoof thereafter to enforce any such provisions.
8. The rights created. by this Agreement are not assignable by Installer without prior written approval from
LiveRoof.
9. This instrument contains tile entire Agreement between the parties. No modifications of this Agreement,
shall be binding upon LiveRoof or the Installer unless made in writing and signed by an authorized officer
of LiveRoof or of the Installer. This Agreement supersedes and is in lieu of all existing Agreements or
arrangements between the parties. There are no warranties which extend beyond the face thereof. Neither
LiveRoof nor the Installer shall be liable for any incidental or consequential darnages; resulting from any
breach of this Agreement. No representative of LiveRoof or of theInstaller has authority to make any
representations or promises except as stated herein.
10. Each party shall indemnity and hold the other harmless f6r any losses, claims, damages, awards;
penalties, or injuries incurred by any third party, including, reasonable attorney's fees; which arise
from any alleged breach of such indemnifying party's representations and warranties made under
this Agreement, provided that the indemnifying party. is promptly notified of any such claims.
11. This Agreernent may be signed in one.or more counterparts, each of which shall be considered an original '.
with the same effect as if the sip-natures were upon the same-instrument. This Agreement may be executed
and delivered by any party,by facsimile of email transmission. For purposes of this Agreement, any
signature page (i) signed and 'transmittedby facsimile machine or telecopier or (d) electronically signed and
transmitted by email shall be treated as an original document, and the signature of any party thereon, for
purposes hereof, shall be considered as an original signature and the document transmitted shall be
considered to have the same binding effect as an original signature on an original document.
12. This Agreement is valid for prqject locations within the U.S.A. and Canada (U.S. Territories excluded).
FOR LIVEROOF:
Signature:
1vame: Amber K. Ponc6
Title: Business Development Manager
,.Date:
FOR the INSTALLER:
Signature:
Name IL-L-
Title: 61TY
Date:
LiveRoof@ Certified Installer Agreement Page 3 of 3
E UivcRocflnstallerstEdtedAgreemenistCity of ftanoke dw Updated 121712011
L�RGtN��
ANN H. SHAWVER, CPA
Director of Finance
March 5, 2012
CITY OF ROANOKE
DEPARTMENT OF FINANCE
215 Church Avenue, SW, Suite 461
PO BOX 1220
Roanoke, Virginia 24011 -1220
Telephone: (540) 853 -2821
Fax: (540) 853 -6142
Dear Mayor Bowers and Members of City Council:
Subject: January Financial Report - City of Roanoke
December Financial Report - Roanoke City Public Schools
JOHN W. BINGHAM, CPA
Assistant Director of Finance
ANDREA F. TRENT
Assistant Director of Finance
The following financial report provides commentary on the City's financial results for the
seven months ended January 31 and the Roanoke City Public Schools financial results for
the six months ended December 31, 2011.
January Performance Summary
Year -to -date revenues in FYI through January declined 0.2% or $167,000 from last year
as presented in the accompanying financial statement. This compares unfavorably to a
budgeted increase of 0.3% when comparing the FYI adopted budget against the FYI 1
final results. This performance differential was primarily due to the timing of Social
Services reimbursements, as described in more detail in this report. We believe the City
is on track -to achieve the 0.3% projected growth once these timing issues are reversed
and once significant taxes such as Personal Property, BPOL and Bank Stock are collected
in March through May. It should be noted that anticipated growth from adopted budget
FYI 1 to adopted budget FYI is 2.1 %, but since the City outperformed its FYI 1 adopted
budget, the expected actual to actual growth is much smaller. Significant year -to -year
variances are explained in further detail in this report.
The expenditures in FYI have increased 5.4% from the prior year as of January. The
expenditure budget for FYI 2 is 1.0% or $2.5 million higher than FYI 1 actual, therefore
performance through January reflects a negative variance. The current year expenditures
in excess of budgeted expectation primarily relate to the areas of Public Safety, Public
Works, Health and Welfare and approximately $1.7 million for an employee stipend.
Increases in Police and Fire personnel and overtime, street paving costs and a contract
for services in the current year for Health and Welfare with the Virginia Department of
Health were the main drivers. Much of the 5.4% expenditure year - over -year increase
compared to the budgeted increase of 1.0% was related to the timing of expenditures.
In FYI 1, the stipend was paid in June. Police and Fire personnel cost increases are not
related to timing and as the City continues to manage the budget, the necessary
expenditure adjustments will be made to cover these costs. The City will meet its overall
expenditure budget for FYI 2. Expenditure variances are described in further detail in
the expenditure section of the narrative.
Honorable Mayor and Members of Council
March 5, 2012
Page 2
Revenues:
Commentaries on significant revenue variances are discussed as follows:
General Property Taxes decreased by 0.9% or $402,000. Real Estate Tax revenues for
FYI are stable as expected. Personal Property taxes declined by $489,000 through
January FYI related to an increase in exonerations compared to FYI 1. The vast
majority of Personal Property taxes are collected in May and June.
Local Tax revenues increased by 5.1% or $1.4 million compared to the same period in
FYI 1. Business license taxes increased significantly through January related to an
increased number of collections and higher gross receipts values,, however, the
majority of this tax will be recorded in March. Sales tax revenues year to date
(reflective of retail sales through December) increased by 1.8 %. Each month of FYI 2,
year -to -date sales tax growth is lower than the prior month. The declining trend is
expected to continue and relates to the way some sales tax corrections in early months
of FYI 1 impact the year -to -date total in FYI 2. The closure of the Franklin Road
Walmart also has a negative impact on current year sales tax. By the close of FYI 2,
Sales Tax growth of 1 % is projected for the year. Recordation taxes improved 26.7%
primarily related to a Grantee's tax for Center in the Square leaseholds. Transient
Occupancy performed well with growth of 7.3% as a result of increased travel into the
City, improved amenities and renovated facilities. Food and Beverage taxes increased
7.5 %, due to several restaurant additions in the Valley View area, the re- opening of the
Market Building eateries and improved collections of delinquent accounts. Cigarette
taxes, with an improvement of 6.3% or $84,000, also contributed to the increase.
Partially offsetting the increase was a 6.4% reduction in the Telecommunications Tax
caused by a reduction of household telephone land lines.
Fines and Forfeitures revenues decreased by 24.3% or $224,000 compared to FYI 1 as
shown in the accompanying financial statement. Effective FYI 2, Parking Ticket
revenues, including the collection fee, were moved to the Parking Fund. Adjusting for
this change, revenues in this category decreased 5.6% or $41,000.
Revenue from the Use of Money and Property declined by 47.7% compared to the same
period in FYI 1, due to the loss in rental income from the Commonwealth Building
which is now privately owned. Adjusting for this $115,000 change, revenues increased
4.5% as a result of higher rentals and fees.
Intergovernmental revenues decreased 2.3% or $646,000 as compared to FYI 1 due to
the timing of Social Service reimbursements primarily related to Foster Care.
Miscellaneous Revenues declined 50.1% or $212,000 as a result of a decrease in tax
sale proceeds and in payment in lieu of tax by non - profit organizations granted
exemption from the real estate tax. The process and timeline from sale to the receipt
of proceeds varies significantly based on the final approvals by the court of the sales
terms. FYI 1 had a surplus payment due to tax sales from prior years which is not
expected in FY 12.
Honorable Mayor and Members of Council
March 5, 2012
Page 3
Expenditures:
The fiscal year 2012 General Fund expenditure budget totals $260.0 million and
includes funding of approximately $1.4 million to cover contracts and purchase orders
made during fiscal year 2011 but not paid by the end of that year. The. current
expenditure budget is 1.0% higher than FY1 1 actual. General Fund expenditures and
encumbrances through January were $153.4 million. Compared to the prior year,
expenditures increased 5.4% or approximately $7.9 million. Significant categorical
variances are discussed as follows:
Public Works increased 9.6% or $1.3 million primarily related to an increase in Street
Paving costs. Paving expenditures increased $595,000 compared FY1 1 due to an
increase in the number street miles to be paved in FY1 2. Also contributing to the
variance were increases in Building Maintenance, Streets and Traffic and Traffic
Engineering. Building Maintenance increased due to expenditures related to the
Municipal Building and expenditures related to a new flooring system in the pedestrian
walkway downtown. Streets and Traffic increased due to higher expenditures for
concrete, sidewalks and curb maintenance. Traffic Engineering expense increase
related to a federal mandate on the placement of signage. The FY12 increases in
expenditures compared to FY1 1 were budgeted to support the City's goal of increasing
funding to maintain infrastructure.
Health and Welfare increased 6.6% or $1.3 million through January due primarily to the
timing of a service contract with the Virginia Department of Health. In FYI 1, this
contract was recorded in February compared to November in FY1 2. Also contributing
to the increase were higher internal service billings from the Department of
Technology (DOT).
Transfers to Debt Service Fund decreased by 12.1% or $1.5 million compared to FY1 1.
This variance was due to a change in the handling of school debt under the new school
funding policy which resulted in a $3.2 million decrease. The school debt transfer
decrease was offset by an increase in the school funding transfer. The total reduction
in the debt service transfer was partially offset by payments of $1.5 million which
began FY1 2 for 2010C, 2010D and 2010E series bonds which were issued in August
2010.
Transfers to School Fund increased by 12.3% or $4.9 million. Effective with FY1 2, the
School funding formula changed. The funding under the formula is higher, but the
School Board now pays debt service to the City using funds provided through the
formula. This change in funding for debt service did not, in- and -of- itself, increase
overall funding available to schools. However, Roanoke Schools will receive more net
funding from the City in FY12 as a result of local tax growth. This was an increase of
approximately 2 %.
Nondepartmental expenditures decreased 23.7% or $936,000. This decrease was
primarily related to a transfer to the Capital Projects Fund in FY1 1 of $425,000 for the
Honorable Mayor and Members of Council
March 5, 2012
Page 4
Aviation Drive and Towne Square Project. Additional funding for this project was
required to address storm drain issues as well as land acquisition. Additionally, there
was a reduction in transfers to the Capital Projects and Grant Funds which can
fluctuate from year to year based on capital and grant activity requiring a local match.
Partially offsetting these decreases was an increase in transfers to the Greater Roanoke
Transit Company (GRTC). The GRTC transfer increased 40.6% when compared to FYI 1.
City Council approved a higher GRTC subsidy in FYI 2, resulting from higher fuel and
medical insurance costs, in order to continue peak hours of service. One -half of the
FYI budgeted subsidy has been provided as of this reporting period.
Civic Facilities Fund
In January, the Civic Center held 28 events with 47,760 attendees. This was 7 events
more and 11,298 attendees more than in January 2011. January 2012 results were 1
event and 5,795 attendees more than budgeted. Event highlights for)anuary included
a Rascal Flatts concert, the annual Home and Garden Show, the inaugural Virginia Hunt
Fest, and the ever popular Monster (Truck) Jam. January also included public ice
skating sessions and four Virginia Tech hockey games. For FYI year -to -date, there
have been 145 events with 125,105 attendees. This was an increase of 5.8% or 8 more
events, but a decrease of 4.6% or 6,031 less attendees for the same period in FYI 1.
The programming at the Civic Center covers a wide variety of entertainment events
which causes comparisons between years to vary.
The FYI year -to -date Operating Loss for the Civic Center was $1,034,000, an
improvement of 17.7% or $222,000, from FYI 1. Revenues increased by $334,000,
while expenses increased by only $1 1 1,000. The year -to -date Change in Net Assets for
FYI was a decrease of $299,000, compared to an FYI 1 decrease of $617,000, an
improvement of 51.6% or $318,000.
February programming included the Shrine Circus, Blake Shelton concert, the annual
Boat Show, Disney Live, and Celtic Women. The winter season programming line -up is
viewed as strong and should keep the Civic Center on track to meet the budgeted
financial results for the year.
Parking Fund
The City's Parking Fund operates seven garages and five surface lots with a total FYI 2
budget of just under $3.2 million. While each facility generates varying levels of
income or loss, the Parking Fund as a whole meets all cash flow needs, including debt
service, without a General Fund subsidy and generates sufficient working capital to
fund facility improvements and repairs.
The December FYI 2 year -to -date operating revenues increased 22.4% or $355,000
compared to FYI 1. Facility revenues increased about 7.9% or $125,000, with the
Honorable Mayor and Members of Council
March 5, 2012
Page 5
remaining revenue increase due to the inclusion of $230,000 in on- street parking
ticket fines and fees. In previous fiscal years, these revenues were reported in the
General Fund. A revitalized Market Garage accounted for $68,000 of facility revenue
increase, while the net of the other facilities amounted for the remaining $57,000
revenue increase. Market Garage has a strong demand for short term parking and a
waiting list for long term spaces. Gainsboro Garage and Higher Education Center Lot
continue to benefit from the temporary relocation of Poff Building offices and
residential parking demand. The Tower Garage revenue decline continues, due to the
decline in the occupancy rate at the Wells Fargo Tower. Center in the Square Garage
continues to experience declines from the ongoing building renovation.
On the expense side, spending levels for FYI are up 13.6 %, or $159,000, compared
to FYI 1. This is due to $122,000 of on- street parking administrative expense which
was reported in the General Fund in prior years. Year -to -date maintenance expenses
are up about $45,000, with all locations except Market Garage showing an increase.
Elmwood, Tower, and Gainsboro garages increased maintenance account for over 84%
of the total maintenance increase. The year -to -date Risk Management assessment
increased, but was largely offset by reduced utility expenses.
City of Roanoke Pension Plan
The Pension Trust Fund experienced an investment gain of 0.1 % for the fiscal year -
to -date through January 2012, which reflects gains in the fixed income and real
estate categories of investments and losses in domestic equity, international
equity, and convertible bond categories of investments. Investment performance
for this period fell below the Policy Portfolio benchmark performance of 1.1 %, due
to underperformance in the domestic equity and convertible bond investment
allocations. Pension Plan investment decisions are made with a long -term view,
and the Roanoke Plan has outperformed its benchmark on a three and five year
measure. For the seven month period ending ,January 31, 2012, Plan Net Assets
decreased $12.4 million. This was a result of $6.7 million in employer
contributions offset by $1.7 million in net investment loss and $17.3 million in
benefit payments and Plan administrative expenses. Benefits Paid to Participants
increased 2.3% due to higher retirement allowances having been earned by more
recent retirees, while Administrative expenses increased due to the timing of
expenditures.
Roanoke City Public Schools (RCPS)
Financial performance on Roanoke City Public Schools is reported to City Council on a
quarterly basis. These results are reported on a one -month lag compared to City
results based on the timing of School Board and City Council meetings. Accordingly,
this report includes results through December. The School Fund amounts as presented
Honorable Mayor and Members of Council
March 5, 2012
Page 6
in this report correspond with amounts reported to the School Board on February 14,
2012.
Revenues:
School Fund revenues increased by 7.1% or $4.6 million compared to FYI 1. The
primary driver of this increase was the result of a change in the school's funding
computation which included debt service funding that the City paid on behalf of the
Schools in the past. Actual growth in funding by the City, excluding the debt service,
approximated 2 %. State Stabilization Funds also contributed to the year over year
increase as additional funds were received in FYI relating to prior year expenditure
reimbursements.
Revenue from the transfer of the school Food Services Fund ($150,000) was related to
indirect costs recorded in the School General Fund and billed to Food Services. In
previous years, these costs were not allocated.
Expenditures:
School Fund expenditures increased 17% or $9.8 million compared to FYI 1.
Instruction expenditures increased 11.8% or $4.3 million primarily related to enlarged
summer programs in July and August of the current year that were not available in
FYI 1. Additionally, schools opened one week earlier and associated payroll costs
shifted and will continue to run in advance of FYI 1 until the end of the school year.
Administration, Attendance and Health costs increased 22.0% or $915,000 from the
prior year as a result of the early opening school year and a buyout of a computer
lease agreement and associated repurposing of the former William Ruffner Middle
School as a technology hub.
Transportation expenditures increased 11.3% or $192,000 due to contractually
imposed rate increases of 3 %, increased fuel costs as well as the early start to the
school year.
Debt Service increased 62.5% or $3.9 million as a result of the change in the school
funding computation whereby RCPS pays all of the School debt service using funds
provided through the formula.
Closing
In closing, the economy appears to be moderately expanding although global markets
continue to be viewed with caution. The unemployment rate increased slightly,
reflecting consumer concern over income prospects. The Federal Reserve continues its
Honorable Mayor and Members of Council
March 5, 2012
Page 7
policy to hold interest rates at all -time lows and predicts this to continue through
2014.
Locally, City taxes remain stable thus far in FYI 2. Sales tax has grown, and the City
continues to benefit from consumer spending on dining through the meals and
lodging taxes. The current financial results indicate revenues and expenditures should
perform according to budget when adjusted for some timing issues which affect year
to year comparability.
Please contact me with any questions you have on these financial statements.
Sincerely,
/WS�Aw�
Ann H. Shawver
Director of Finance
Attachments
Christopher P. Morrill, City Manager
Timothy R. Spencer, Acting City Attorney
Drew Harmon, Municipal Auditor
Stephanie M. Moon, City Clerk
Sherman M. Stovall, Assistant City Manager
R. Brian Townsend, Assistant City Manager
Amelia C. Merchant, Director of Management and Budget
Deborah J. Moses, Parking Facilities Manager
Robyn L. Schon, General Manager, Global Spectrum
Rita D. Bishop, Superintendent, Roanoke City Public Schools
Curtis Baker, Deputy Superintendent of Operations,
Roanoke City Public Schools
Revenue Source
General Property Taxes
Other Local Taxes
Permits, Fees and Licenses
Fines and Forfeitures
Revenue from Use of Money and Property
Intergovernmental
Charges for Services
Internal Services
Transfers From Other Funds
Miscellaneous Revenue
Total
Expenditures
General Government
Judicial Administration
Public Safety
Public Works
Health and Welfare
Parks, Recreation and Cultural
Community Development
Transfer to Debt Service Fund
Transfer to School Fund
Nondepartmental
Total
CITY OF ROANOKE, VIRGINIA
GENERALFUND
FOR THE SEVEN MONTHS ENDED JANUARY 31, 2012
STATEMENT OF REVENUE
(UNAUDITED)
Current
Revenue
Budget
Revenue
Budget
Variance
$ 103,575,000
$ (61,643,530)
74,365,000
(44,313,730)
1,057,000
(540,032)
1,171,000
(476,293)
172,000
(51,906)
67,722,000
(40,398,325)
7,345,000
(3,219,352)
2,731,000
(1,336,792)
559,000
(347,914)
$ 258,697,000
_j _L152,327,874):
Actual
July 1 - January 31
2011-2012
$ 41,931,470
30, 051, 270
516,968
694,707
120,094
27,323,675
4,125,648
1,394,208
211,086
$ 106,369,126
Actual
July 1 - January 31
2010-2011
$ 42,333,114
28, 603, 517
567,654
918,311
229,435
27, 969, 269
4,138, 063
1,343,781
10,565
422,597
$ 106,536,306
STATEMENT OF EXPENDITURES AND ENCUMBRANCES
(UNAUDITED)
Current
Expenditure
Unencumbered
Budget
Balance
$ 12,993,917
$ 5,097,698
7,914,970
3,563,124
58,260,825
21,729,556
24,985,608
9,988,427
40, 821, 350
18, 987, 517
9,296,259
3,613,396
5,942,679
2,593,443
14,191,207
3,237,061
76,770,914
31,967,023
8,843,961
5,829,309
$. 260,021,690 $ 106,606,554
Actual
July 1 - January 31
2011 -2012
$ 7,896,219
4,351,846
36,531,269
14,997,181
21,833,833
5,682,863
3,349,236
10, 954,146
44, 803, 891
3, 014, 652
$ 153,415,136
Actual
July 1 - January 31
2010-2011
$ 7,472,084
4,028,627
34,479,165
13,684,292
20,487, 905
5,707,469
3,358,916
12, 460, 076
39, 879, 852
3,950 690
$ 145,509,076
Percent of
Budget
Received
40.5%
40.4%
48.9%
59.3%
69.8%
40.3%
56.2%
51.1%
0.0%
37.8%
41.1%
Percent of
Budget
Obligated
60.8%
55.0%
62.7%
60.0%
53.5%
61.1%
56.4%
77.2%
58.4%
34A%
59.0%
FYI vs FYI
Variance
(0.9 %)
5.1%
(8.9 %)
(24.3 %)
(47.7 %)
(2.3 %)
(0.3 %)
3.8%
(100.0 %)
(50.1%)
(0.2 %)
FY12 vs FY11
Variance
5.7%
8.0%
6.0%
9.6%
6.6%
(0.4 %)
(0.3 %)
(12.1 %)
12.3%
(23.7 %)
5.4%
CITY OF ROANOKE, VIRGINIA
CIVIC FACILITIES FUND
COMPARATIVE STATEMENT OF REVENUES AND EXPENSES
FOR THE SEVEN MONTHS ENDED JANUARY 31, 2012
(UNAUDITED)
2
FY 2012
FY 2011
Operating Revenues
Rentals
$ 2,151,923
$ 1,592,075
Event Expenses
787,932
1,102,013
Advertising
108,331
95,346
Admissions Tax
236,580
229,239
Facility Surcharge /Ticket Rebate
248,969
199,244
Commissions
34,232
20,849
Ancillary
45,872
45,653
Miscellaneous
88,241
83,996
Total Operating Revenues
3,702,080
3,368,415
Operating Expenses
Personal Services
732,460
726,137
Operating Expenses
3,266,456
3,169,835
Management Fees
207,474
195,922
Depreciation
529,832
533,491
Total Operating Expenses
4,736,222
4,625,385
Operating Loss
(1,034,142)
(1,256,970)
Nonoperating Revenues /(Expenses)
Other
-
(260)
Investment Income
32,858
32,147
Interest Expense
(341,299)
(338,869)
Net Nonoperating Expenses
(308,441)
(306,982)
Loss Before Transfers and Contributions
(1,342,583)
(1,563,952)
Transfers and Contributions
Transfer from Capital Projects Fund
54,922
-
Transfer from General Fund
988,550
988,550
Transfer to Debt Service Fund
-
(42,025)
Net Transfers and Contributions
1,043,472
946,525
Change in Net Assets
$ (299,111)
$ (617,427)
2
CITY OF ROANOKE, VIRGINIA
PARKING FUND
COMPARATIVE STATEMENT OF REVENUES AND EXPENSES
FOR THE SEVEN MONTHS ENDED JANUARY 31, 2012
(UNAUDITED)
(1) On Street Parking activities transferred from the General Fund to the Parking Fund effective
July 1, 2011. FY12 amounts include revenues through 1/31 and expenses through 12/30/11.
3
FY 2012
FY 2011
Operating Revenues
Market Garage
$ 302,977
$ 234,917
Elmwood Park Garage
330,397
295,281
Center in the Square Garage
165,883
175,245
Church Avenue Garage
373,183
385,151
Tower Garage
206,157
216,862
Gainsboro Garage
99,481
64,912
Campbell Garage
36,408
24,053
Williamson Lot
53,932
49,377
Higher Ed Center Lot.
32,299
23,448
Market Lot
11,331
13,801
Elmwood Lot
44,060
42,555
Warehouse Row Lot
21,925
21,816
West Church/YMCA Lots
15,324
15,324
Off Street Parking Violations (All Locations)
19,923
25,076
On Street Parking Violations (1)
229,975
-
Total Operating Revenues
1,943,255
1,587,818
Operating Expenses
Operating Expenses (1)
843,666
686,029
Depreciation
483,934
482,727
Total Operating Expenses
1,327,600
1,168,756
Operating Income
615,655
419,062
Nonoperating Revenues /(Expenses)
Investment Income
28,136
28,879
Interest Expense
(414,643)
(412,898)
Net Nonoperating Expenses
(386,507)
(384,019)
Income Before Transfers and Contributions
229,148
35,043
Transfers and Contributions
Transfer from Capital Projects Fund
6,154
-
Transfer to Fleet Fund
(17,500)
-
Net Transfers and Contributions
(11,346)
-
Change in Net Assets
$ 217,802
$ 35,043
(1) On Street Parking activities transferred from the General Fund to the Parking Fund effective
July 1, 2011. FY12 amounts include revenues through 1/31 and expenses through 12/30/11.
3
CITY OF ROANOKE, VIRGINIA
CITY TREASURER'S OFFICE
GENERAL STATEMENT OF ACCOUNTABILITY
FOR THE MONTH ENDED JANUARY 31, 2012
TO THE DIRECTOR OF FINANCE:
GENERAL STATEMENT OF ACCOUNTABILITY OF THE CITY TREASURER OF THE CITY OF ROANOKE, VIRGINIA
FOR THE FUNDS OF SAID CITY FOR THE MONTH ENDED JANUARY 31, 2012.
BALANCE AT BALANCE AT BALANCE AT
DEC 31, 2011 RECEIPTS DISBURSEMENTS JAN 31, 2012 JAN 31, 2011
CONSOLIDATED FUNDS $43,762,283.39 $16,259,352.37 $25,824,667.54 $34,196,968.22 $47,352,792.30
CERTIFICATE
I HEREBY CERTIFY THAT THE FOREGOING IS A TRUE STATEMENT OF MY ACCOUNTABILITY
TO THE CITY OF ROANOKE, VIRGINIA, FOR THE FUNDS OF THE VARIOUS ACCOUNTS THEREOF
FOR THE MONTH ENDING JANUARY 31, 2012. THAT SAID FOREGOING:
CASH
CASH IN HAND
CASH IN WELLS FARGO BANK
CASH IN VALLEY BANK
INVESTMENTS:
LOCAL GOVERNMENT INVESTMENT POOL
SMITH BARNEY GOVERNMENT MONEY MARKET FUND
CERTIFICATES OF DEPOSIT
U. S. AGENCIES
VIRGINIA AIM PROGRAM (U. S. SECURITIES)
VIRGINIA SNAP PROGRAM (U. S. SECURITIES)
TOTAL
FEBRUARY 15, 2012
4`
$25,385.97
3,577,897.83
2,939.57
9,468,408.33
5,157,339.25
8,006,146.26
5,125,000.00
27,671.82
2,806,179.19
$34,196,968.22
EVELYN . POWERS, TREASURER
CITY OF ROANOKE PENSION PLAN
STATEMENT OF CHANGES IN PLAN NET ASSETS
FOR THE SEVEN MONTHS ENDED JANUARY 31, 2012
(UNAUDITED)
FY 2012 FY 2011
Additions:
Employer Contributions $ 6,670,575 $ 5,831,701
Investment Income
Net Appreciation /(Depreciation) in Fair Value of Investments
(5,289,762)
50,667,987
Interest and Dividend Income
3,973,429
4,345,243
Total Investment Gain /(Loss)
(1,316,333)
55,013,230
Less Investment Expense
382,454
330,016
Net Investment Gain /(Loss)
(1,698,787)
54,683,214
Total Additions
$ 4,971,788
$ 60,514,915
Deductions
Benefits Paid to Participants
$ 17,016,738
$ 16,637,151
Administrative Expenses
328,043
304,730
Total Deductions
17,344,781
16,941,881
Net Increase /(Decrease)
(12,372,993)
43,573,034
Net Assets Held in Trust for Pension Benefits:
Fund Balance July 1 330,416,109 280,476,609
Fund Balance January 31 $ 318,043,116 $ 324,049,643
5
CITY OF ROANOKE PENSION PLAN
STATEMENT OF PLAN NET ASSETS
JANUARY 31, 2012
(UNAUDITED)
Assets
Cash
Investments, at Fair Value
Accounts Receivable
Due from Other Funds
Total Assets
Liabilities and Net Assets
Liabilities:
Due to Other Funds
Accounts Payable
Total Liabilities
Net Assets Held in Trust For Pension Benefits
9
FY 2012
$ 738,315
319,716,477
44,085
477
FY 2011
$ 423,977
325,995,552
15,688
477
$ 320,499,354 $ 326,435,694
$ 2,455,035
1,203
$ 2,385,489
562
2,456,238 2,386,051
$ 318,043,116 $ 324,049,643
Revenue Source
State, Excluding Sales Tax
State Sales Tax
State Stabilization Funds
Federal Revenue
Other Revenue
Transfer from the City of Roanoke
Transfer from Food Service Fund
Total
Expenditures
Instruction
Administration, Attendance and Health
Transportation
Operations and Facilities
Debt Service
Transfer to Athletics Fund
Total
CITY OF ROANOKE, VIRGINIA
SCHOOL GENERAL FUND
FOR THE SIX MONTHS ENDED DECEMBER 31, 2011
STATEMENT OF REVENUE
Current
Revenue
Budget
$ 52,587,966
11, 500, 000
100,000
4,246,000
76,770,914
300,000
$ 145,504,880
Actual
July 1 - December 31
2011 -2012
$ 21,189,556
5,659,290
1, 874,440
35,644
1,562,579
38,406,315
150,000
$ 68,877,724
Actual
July 1 - December 31
2010-2011
$ 21,593,547
5,443,411
1,219,848
36,811
1,835,377
34,182, 731
$ 64,311,725
STATEMENT OF EXPENDITURES AND ENCUMBRANCES
Current
Expenditure
Budget
93,308,892
11,404,746
9,184, 393
14,377,482
16,129, 367
1,100.0
145,504,880
Actual
July 1 - December 31
2011 -2012
41,276,935
5,066,868
4,155, 843
6,125,631
10,229,572
550,000
67,404,849
Note: The Food Services and Athletics Funds are not included in this financial statement.
NA indicates not applicable.
7
Actual
July 1 - December 31
2010-2011
36,932,688
4,151, 501
3,733,327
6,065,434
6,296,470
450,000
57,629,420
Percent of
Budget
FYI vs FYI
Received
Variance
40.3%
(1.9 %)
49.2%
4.0%
NA
53.7%
35.5%
(3.4 %)
36.8%
(14.9 %)
50.0%
12.4%
50.0%
NA
47.3%
7.1%
Percent of
Budget
Obligated
44.2%
44.4%
45.2%
42.6%
63.4%
50.0%
46.3%
FYI vs FYI
Variance
11.8%
22.0%
11.3%
1.0%
62.5%
22.2%
17.0%
7.b.1
City o'f Roanoke
Financial Report
Seven Months Ended
January 31, 2012
FY12 General Fund Overview
• FYI adopted budget 0.3% over FYI actual.
• Revenues YTD decreased 0.2% in FYI compared to FYI primarily in the
area of Social Services and was related to timing of receipt of state
reimbursements.
• Other Local taxes increased 5.1 % and includes favorable performance by
Food & Beverage tax, Sales tax and Transient Occupancy tax.
• Expenditures are budgeted at 1 % over FYI actual
• Expenditures YTD increased 5.4% compared to FYI in the areas of Public
Safety (Police and Fire personnel costs), Public Works (street paving costs)
and Health and Welfare (health services contract). In addition an employee
stipend was paid in November FYI compared to June FYI 1. The majority
of these increases are related to timing with the exception of Police and Fire
personnel costs.
• With use of contingencies to cover exceptional costs and careful
management of expenses, the General Fund is expected to remain within
budget for the year. 2
10
8
0 6
4
� 2
0
Sales Tax Growth
6 Months Ended 12/31
■ Prior YTD Actual ❑ YTD Budget ❑ YTD Actual
Sales tax revenues year to date increased 1.1 % with performance
declining slightly each month during FY12. Walmart relocation continues
to have a negative impact. FY12 Sales Tax growth is currently estimated
at 1 % for the year.
3
Meals Tax Leads Local Tax Growth
10
8
N 6
c
0
4
2
0
FY12 Revenue Estimate $16.5 M
6 months Ended 12/31
■ Prior YTD
Ej YTD
Budget
® YTD
Actual
Revenue increased 7.5% year- over -year and is 3.4% higher
than FY 12 budget. General economic improvement and
increased delinquent collections related to payment
arrangements continue to contribute to the variance.
10
Lodging Tax Exceeding
Budget and Prior Year
Transient Occupancy Tax Revenue Estimate $2.9 M
4
= 1.5
0
� 1
0.5
7 months Ended 01131
■ Prior YTD
❑ YTD Budget
N YTD Actual
Lodging tax revenue increased 7.3% compared to FY11
and improved 3.5% compared to budget as a result of
improved travel activity.
5
Cigarette Tax Significantly Improved
Cigarette Tax Revenue Estimate $2.393 M
1.5
1.25
1
0.75
0.5
0.25
0
7 Mo Ended 01131
■ Prior YTD
❑ YTD Budget
9 YTD Actual
Cigarette tax revenue has increased 6.3% since FY11 and is
3.4% over budget. FY12 trend is improving compared to
negative performance of FY11. 6
Admissions Tax
1.5
1.25
= 1
-° 0.75
0.5
0.25
0
6 Mo Ended 12131
■ Prior YTD
❑ YTD Budget
❑ YTD Actual
Admissions tax revenue has decreased 3.6% since FY11 and is 5.2% under
budget. Despite stable year over year performance in theatres, the largest
contributor of this tax, the FY12 trend is a steady decrease from the prior
year, as attendance at other local attractions continues to decline. A
shortfall of $20,000 is expected.
Funding From the Commonwealth
26% of Budget
Budgeted revenues up $1.3 M or 2% from FY11
Non- $ '129,000 ($ 639000) $ 192,000
categoricaljj
Shared 4,128,000 4,050,000 78;000
Social
.. Services
Other
Categorical
303.2% 1.6%
1.9% 47.8%
13;381,000.1 14,650,000
( 1,269,000) "�
(; 8.7 %)
41.8%
9,686,000 9,333,000 353,000 3.8% .50.8% .
• Non - Categorical increase related to state share of
Recordation and Rental Car tax increases
• Social Services decrease related to to timing of
reimbursements
Other Local Revenues
All Other Revenues Comprise 5% Budget
it
Permits -. - -� - -_'; - -$ - - -51.7, 000 -'i - -�
Fines &
forfeitures
Interest &
rental
Charges for
services
695,000
> 5687000
($ 51,000)-1'
8.9 %)
48.9%
51.1%
at
services
9181000 - ( 223, 000) (24.3 %) 59.3%
120, 6_o67;"______2__29'000 ' ( 109,000)11(47.7%) 69.8%
iL
4,126, 000 4,138, 000 ( 12,000) ( 0.3 %) 56.2%
Internal ,
r 1, 394, 000 F 1, 344, 000
50,000
3.8%
51.1%
at
services
Miscellaneous 211,000 423,000 ( 212,000) (50.1%) 37.8%
• Fines and Forfeitures decreased $182K due to the transfer of parking enforcement to the Parking
Fund
• Interest and Rental decreased $115K due to the loss of Commonwealth Building rental revenue
• Miscellaneous decline related to decreased tax sales proceeds and payments in lieu of tax by non- 9
profit organizations granted exemption from real estate tax
Personnel (Salary /Benefit) Lapse
Performing Ahead of Target
$60
_ $50
0
$40
.� $30
.� $20
L
CO $10
CO
cn $0
Target Actual
7 Mo Ended 1/31
Fiscal Year savings currently projected at $1,000,000.
YTD performance is .4% or $213,383 ahead of target. 10
$600,000
$500,000
$400,000
$300,000
$200,000
$100,000
Public Safety Overtime
and Fire /EMS Part -Time
Above Target
Target
7 Mo Ended 1131
Actual
YTD expenses 11.4% or $57,862 above target.
YTD target is $507,186.
YTD Fire /EMS Power Unit expenses of $56,289 will be
funded through personnel lapse. 11
$1,500
y $17000
M $500
0
$0
Workers' Compensation
Expenses Above Target
Target Actual
7 Mo Ended 1131
YTD expense 29.5% or $285,172 above target.
YTD target is $966,346.
12
Comprehensive Services Act
$5.0
$4.0
w$3.0
o $2.0
._
—$1.0
2$0.0
Expenses Below Target
FY 2011 Actual FY 2012 Actual
7 Mo Ended 1/31
YTD expenses are 5.8% or $280,235 below target.
YTD target is $4,861,369.
Target
13
Residential Juvenile Detention
Expenses Below Target
9.:,,
$600
1' $400
N $200
' 0 $0
t
H
Target Actual
7 Mo Ended 1131
YTD expense 32.8% or $251,321 below target.
YTD target is $766,500.
Reduction is based on fewer juveniles in detention. 14
Solid Waste Tipping Fees
$1,500
N $1,000
$500
s $0
H
Below Target
Target
7 Mo Ended 1/31
Actual
YTD expense 10.0% or $130,457 below target.
YTD target is $1,307,078.
15
Motor Fuel Expenses
Below Target
Target Actual
7 Mo Ended 1/31
YTD
$1,250
6.6%
$11000
c�
$750
$500
o
$250
$0
Below Target
Target Actual
7 Mo Ended 1/31
YTD
expense
6.6%
or $68,166 below target.
YTD
target is
$1,035,616.
16
Civic Facilities Fund
Comparative Statement of Revenues and Expenses
For the Seven Months Ending January 31, 2012
(Unaudited)
FY 2012 FY 2011
Variance
Total Operating Revenues $ 3,702,080 $ 3,368,415
10%
Total Operating Expenses 4,736,222 4,625,385
(2 %)
Operating Loss (1,034,142) (1,256,970)
18%
Net Nonoperating Expenses (308,441) (306,982)
(1 %)
Loss Before Transfers and Contributions (1,342,583) (1,563,952)
14%
Net Transfers and Contributions 1,043,472 946,525
(10 %)
Change in Net Assets $ (299,111) $ (617,427)
52%
• 145 events FY 12 YTD which is an increase of 8 events over one year ago
• January 2012 had 1 event and 5,795 attendees more than budgeted
• January events included a concert by Rascal Flatts, the annual Home and Garden Show as
well as the inaugural Virginia Hunt Fest and the Monster (Truck) Jam
• Lower operating expenses combined with higher operating revenues contributed
to an
operating loss improvement of 52% or $318,000
17
Parking Fund
Comparative Statement of Revenues and Expenses
For the Seven Months Ending January 31, 2012
(Unaudited)
Total Operating Revenues
Total Operating Expenses
Operating Income
Net Nonoperating Expenses
FY 2012
FY 2011
$ 1,943,255 $ 1,587,818
Variance
22%
1,327,600 1,168,756 (14 %)
615,655
419,062 47%
(386,507) (384,019) 0 %)
Income Before Transfers and Contributions 229,148 35,043 554%
Net Transfers and Contributions (11,346) - NA
Change in Net Assets $ 217,802 $ 35,043 522%
• Operating Revenues increased $230K due to transfer of parking
enforcement to Parking Fund in FY12
• Parking Fund operating expenses increased $159K and includes
parking enforcement costs previously charged to the General Fund
• Facilities continue to benefit from increased residential and transient
parking offset by increases in maintenance expenses
18
Pension Plan Trust
Performance Period
Roanoke
Pension Plan
Policy
One Month
4.3%
3.5%
Fiscal YTD
0.1%
1.1%
One Year
4.2%
4.5%
Three Years
15.9%
14.6%
Five Years
3.0%
2.1%
400
350
300
250
200
150
100
Market Value Assets
(Millions)
® Low (2/28/09)
06/30/08
❑ 6/30/09
N 6/30/10
■ 6/30/11
❑ 12/31/11
■ 1/31/12
N High (10/31/07)
Asset Allocation 1/31/12
■ US Equities
® Cash Equiv
® Real Estate
❑ Balanced
o Convertibles
■ International Equities
® US Fixed Income
❑ International Emerging Equities
Pension Plan assumed rate of return is
7.75%
19
10.
9.
8.
7.
6.
5.
4.
-1 _ ...
Unemployment Trends
Roanoke VA US
0 Jun 11
■ Jul 11
■ Aug 11
® Sep 11
0 Oct 11
0 Nov 11
M Dec 11
December 2011 indicates a slight increase in unemployment
rates across the three categories. Both Roanoke and Virginia
increased .4% while the US increased .1 %.
Roanoke's unemployment rate has declined by 1.8% since 2009,
compared to declines of 1.1% in the U.S., 1.4% in the Roanoke
MSA and .7% in the Commonwealth. 20
School General Fund Revenues
Six Months Ended December 31St
FY12
FY11
$ Change
%
Change
FY12 %
of Budget
State Revenue
$21,190,000
$21,594,000
($ 404,000)
( 1.9 %)
40.3%
Sales Tax
5,659,000
5,443,000
216,000
4.0%
49.2%
State Stabilization
Funds
1,874,000
1,220,000
654,000
53.7%
0.0%
Federal Revenue
36,000
37,000
( 1,000)
( 3.4 %)
35.5%
Other Revenue
1,563,000
1,835,000
( 272,000)
( 14.9 %)
37.7%
City Funding
38,406,000
34,183,000
4,223,000
12.4%
50.0%
Transfer from Food
Service
150,000
-
150,000
-
50.0%
Total Revenues
$68,8785000
$64,3123000
$4,565,000
7.1%
47.3%
School General Fund Expenditures
Six Months Ended December 31St
FY12
FY11
$ Change
%
Change
FY12 %
of Budget
Instruction
$41,277,000
$36,933,000
$4,344,000
11.8%
44.2%
Administration,
Attendance & Health
5,067,000
4,152,000
915,000
22.0%
44.4%
Transportation
4,156,000
3,733,000
423,000
11.3%
45.2%
Operations &
Facilities
6,126,000
6,065,000
61,000
1.0%
42.6%
Debt Service
10,230,000
6,296,000
1,144,000
19.3%
43.8%
Transfer to Athletics
Fund
550,000
450,000
100,000
22.2%
50.0%
Total Expenditures
$675406,000
$57,629,000
$9,777,000
17.0%
46.3%
City Performance Stable Through
January
• Revenues expected
year progresses an(
collected during the
to meet budget as the
I significant taxes are
spring
• Several local taxes continue to demonstrate
strong growth, meals and lodging taxes in
particular.
• Expenditures are expected to remain within
budget for the year but are currently
outpacing budget YTD due to some timing
issues and increased public safety personnel
costs.
• Positive signs of economic expansion despite
unemployment rate decline
23
Sonya Echols
3240 Allendale Street, S.W.
Roanoke, Virginia 24014
Dear Ms. Echols:
JONATHAN E. CRAFT
Deputy City Clerk
CECELIA T. WEBB
Assistant Deputy City Clerk
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
March 5, 2012, you were appointed to the Parks and Recreation Advisory Board to fill the
unexpired term of William West ending March 31, 2013.
Enclosed you will find a Certificate of vour appointment and an Oath or Affirmation
of Office which must be administered by a Clerk of the Circuit Court of the City of
Roanoke. located on the third floor of the Roanoke Citv Courts Facilitv. 315 Church
Avenue, S. W.
Once the Oath has been administered, please return a signed copy to the City Clerk's
Office prior to serving in the capacity to which you were appointed.
Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing copy
of the Virginia Freedom of Information Act. The Act requires that you be provided with a
copy within two weeks of your appointment and each member is required "to read and
become familiar with provisions of the Act."
On behalf of the Mayor and Members of City Council, I would like to express appreciation
for your willingness to serve as a member of the Parks and Recreation Advisory Board.
Sincer y,
Stephanie M. Moon, M C
City Clerk
SMM: jec
Enclosures
PC: Nicole Ashby, Secretary, Parks and Recreation Advisory Board, w /application
CITY OF ROANOKE .
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011 -1536
_
Telephone: (540) 853 -2541
Fax: (540) 853 -1145
STEPHANIE M. MOON, MMC
E -mail: clerk@roanokeva.gov
City Clerk
March 6, 2012
Sonya Echols
3240 Allendale Street, S.W.
Roanoke, Virginia 24014
Dear Ms. Echols:
JONATHAN E. CRAFT
Deputy City Clerk
CECELIA T. WEBB
Assistant Deputy City Clerk
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
March 5, 2012, you were appointed to the Parks and Recreation Advisory Board to fill the
unexpired term of William West ending March 31, 2013.
Enclosed you will find a Certificate of vour appointment and an Oath or Affirmation
of Office which must be administered by a Clerk of the Circuit Court of the City of
Roanoke. located on the third floor of the Roanoke Citv Courts Facilitv. 315 Church
Avenue, S. W.
Once the Oath has been administered, please return a signed copy to the City Clerk's
Office prior to serving in the capacity to which you were appointed.
Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing copy
of the Virginia Freedom of Information Act. The Act requires that you be provided with a
copy within two weeks of your appointment and each member is required "to read and
become familiar with provisions of the Act."
On behalf of the Mayor and Members of City Council, I would like to express appreciation
for your willingness to serve as a member of the Parks and Recreation Advisory Board.
Sincer y,
Stephanie M. Moon, M C
City Clerk
SMM: jec
Enclosures
PC: Nicole Ashby, Secretary, Parks and Recreation Advisory Board, w /application
COMMONWEALTH OF VIRGINIA
To -wit:
CITY OF ROANOKE
I; Stephanie M. Moon, City Clerk, and as such City Clerk of the City of Roanoke and
keeper of the records thereof, do hereby certify that at a regular meeting of Council which
was held on the fifth day of March 2012, Sonya Echols was appointed as a member of the
Parks and Recreation Advisory Board to fill the unexpired term of William West ending
March 31, 2013.
2012.
Given under my hand and the Seal of the City of Roanoke this sixth day of March
City Clerk
Deirdra Williams
2201 S. Jefferson Street, Apt. P
Roanoke, Virginia 24014
Dear Ms. Williams:
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
March 5, 2012, you were appointed as a member of the Fair Housing Board to replace
Diron Wirt for a three -year term of office ending March 31, 2015.
Enclosed you will find a Certificate of your appointment and an Oath or Affirmation
of Office which must be administered by a Clerk of the Circuit Court of the Citv of
Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church
Avenue, S. W.
Once the Oath has been administered, please return a signed copy to the City Clerk's
Office prior to serving in the capacity to which you were appointed.
Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing copy
of the Virginia Freedom of Information Act. The Act requires that you be provided with a
copy within two weeks. of your appointment and each member is required "to read and
become familiar with provisions of the Act."
On behalf.of the Mayor and Members of City Council, I would like to express appreciation
for your willingness to serve as a member of the Fair Housing Board.
Sincerely,
Af a
Stephanie M. Moon, MMC
City Clerk
SMM :ctw
Enclosures
PC: Karl Kleinhenz, Secretary, Fair Housing Board
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011 -1536
Telephone: (540) 853 -2541
Fax: (540) 853 -1145
STEPHANIE M. MOON, MMC
E -mail: clerk@roanokeva.gov JONATHAN E. CRAFT
City Clerk
Deputy City Clerk
March 6 2012 CECELIA T. WEBB
Assistant Deputy City Clerk
Deirdra Williams
2201 S. Jefferson Street, Apt. P
Roanoke, Virginia 24014
Dear Ms. Williams:
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
March 5, 2012, you were appointed as a member of the Fair Housing Board to replace
Diron Wirt for a three -year term of office ending March 31, 2015.
Enclosed you will find a Certificate of your appointment and an Oath or Affirmation
of Office which must be administered by a Clerk of the Circuit Court of the Citv of
Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church
Avenue, S. W.
Once the Oath has been administered, please return a signed copy to the City Clerk's
Office prior to serving in the capacity to which you were appointed.
Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing copy
of the Virginia Freedom of Information Act. The Act requires that you be provided with a
copy within two weeks. of your appointment and each member is required "to read and
become familiar with provisions of the Act."
On behalf.of the Mayor and Members of City Council, I would like to express appreciation
for your willingness to serve as a member of the Fair Housing Board.
Sincerely,
Af a
Stephanie M. Moon, MMC
City Clerk
SMM :ctw
Enclosures
PC: Karl Kleinhenz, Secretary, Fair Housing Board
COMMONWEALTH OF VIRGINIA
To -wit:
CITY OF ROANOKE
I, Stephanie M. Moon, City Clerk, and as such City Clerk of the City of Roanoke and
keeper of the records thereof, do hereby certify that at a regular meeting of Council which
was held on the fifth day of March 2012, Deirdra Williams was appointed to replace Diron
Wirt as a member of the Fair Housing Board for a three -year term of office ending March
31, 2015.
2012.
Given under my hand and the Seal of the City of Roanoke this sixth day of March
City Clerk
Yb. a