HomeMy WebLinkAboutCouncil Actions 05-07-12TRINKLE
39354 - 050712
0.0 Q
To
ROANOKE CITY
......... ........
PUBLIC SCHOOLS
Sim::3 -,!.,rant.;. 5troiy s,c .,(rls. slf..e,, Ci[v.
ROANOKE CITY COUNCIL
ROANOKE CITY SCHOOL BOARD
MAY 75 2012
9:00 A.M.
CITY COUNCIL CHAMBER
ROOM 450
AGENDA
1. Call to Order -- Roll Call. All Council Members present. School Board
Trustees Lewis and Putney were absent.
2. Welcome and Opening Remarks. Mayor Bowers /Chairman Carson
ANNOUNCEMENTS:
• Briefings will be televised and replayed on RVTV Channel I on Friday,
May 11 immediately following the 2:00 p.m. session at 7:00 p.m.; and
Sunday, May 13 at 4:00 p.m.
• Recognized Michaela Toney, Staunton River High , School Senior,
shadowing the Mayor for the day.
• Congratulated Council incumbents on winning election.
3. Items for Discussion:
• Expansions at Burgeoning Elementary Schools
• End of Year Activities
4. Comments by Council Members /School Trustees.
1
5. Recess —10:11 AM.
RECONVENED AT 10:28 A.M.; TO DISCUSS THE FOLLOWING AGENDA ITEM:
A communication from Mayor David A. Bowers requesting that Council convene in a
Closed Meeting to discuss vacancies on certain authorities, boards, commissions and
committees appointed by Council, pursuant to Section 2.2 -3711 (A)(1), Code of Virginia
(1950), as amended. A list of current vacancies is included with the agenda for this
meeting. (7 -0)
ITEMS LISTED ON THE 2:00 P.M. COUNCIL DOCKET REQUIRING
DISCUSSION /CLARIFICATION AND ADDITIONS /DELETIONS TO THE 2:00 P.M.
AGENDA.
Council Member Bestpitch referenced correspondence dated April 16 relating to
Agenda Item 7.a.5.; whereupon the Assistant City Manager for Community
Development advised that the item referenced in the April 16 memo was slated for
action at the budget adoption on May 14. He further explained that the item at
7.a.5. was amending the consolidated plan for the current year.
TOPICS FOR DISCUSSION BY THE MAYOR AND MEMBERS OF COUNCIL. NONE.
BRIEFINGS:
• Fiscal Year 2013 Budget Study - 90 minutes
• Code Enforcement Overview - 30 minutes
AT 12:37 P.M., THE COUNCIL MEETING WAS RECESSED FOR A CLOSED
MEETING AND RECONVENED AT 2:00 P.M., IN THE COUNCIL CHAMBER, ROOM
450, NOEL C. TAYLOR MUNICIPAL BUILDING.
R
,r
FL ,
ROANOKE CITY COUNCIL
REGULAR SESSION
MAY 712012
2:00 P.M.
CITY COUNCIL CHAMBER
AGENDA
1. Call to Order - -Roll Call. All Present.
The Invocation was delivered by Father Thomas D. Reeves, Pastor, The
Church of St. Peter and St. Paul.
The Pledge of Allegiance to the Flag of the United States of America was
led by Mayor David A. Bowers.
Welcome. Mayor Bowers.
Mayor Bowers recognized Michaela Toney, Staunton River High
School Senior, shadowing the Mayor for the day.
NOTICE
Today's Council meeting will be televised live and replayed on RVTV
Channel 3 on Friday, May 11 at 7:00 p.m., and Sunday, May 13 at 4:00 p.m.
Council meetings are offered with closed captioning for the hearing
impaired.
3
ANNOUNCEMENTS
THE PUBLIC IS ADVISED THAT MEMBERS OF COUNCIL RECEIVE THE
CITY COUNCIL AGENDA AND RELATED COMMUNICATIONS, REPORTS,
ORDINANCES AND RESOLUTIONS, ETC., ON THE THURSDAY PRIOR TO
THE COUNCIL MEETING TO PROVIDE SUFFICIENT TIME FOR REVIEW OF
INFORMATION.
THE CITY CLERK'S OFFICE PROVIDES THE MAJORITY OF THE CITY
COUNCIL AGENDA ON THE INTERNET FOR VIEWING AND RESEARCH
PURPOSES. TO ACCESS- AGENDA MATERIAL, GO TO THE CITY'S
HOMEPAGE AT WWW.ROANOKEVA.GOV, CLICK ON THE GOVERNMENT
ICON.
NOTICE OF INTENT TO COMPLY WITH THE AMERICANS WITH
DISABILITIES ACT. SPECIAL ASSISTANCE IS AVAILABLE FOR DISABLED
PERSONS ADDRESSING CITY COUNCIL. EFFORTS WILL BE MADE TO
PROVIDE ADAPTATIONS OR ACCOMMODATIONS BASED ON INDIVIDUAL
NEEDS OF QUALIFIED INDIVIDUALS WITH DISABILITIES, PROVIDED THAT
REASONABLE ADVANCE NOTIFICATION HAS BEEN RECEIVED BY THE
CITY CLERK'S OFFICE.
PERSONS WISHING TO ADDRESS COUNCIL WILL BE REQUIRED TO
CONTACT THE CITY CLERK'S OFFICE PRIOR TO THE MONDAY COUNCIL
MEETING, OR REGISTER WITH THE STAFF ASSISTANT AT THE
ENTRANCE TO THE COUNCIL CHAMBER PRIOR TO COMMENCEMENT OF
THE COUNCIL MEETING. ONCE THE COUNCIL MEETING HAS CONVENED,
THERE WILL BE NO FURTHER REGISTRATION OF SPEAKERS, EXCEPT
FOR PUBLIC HEARING MATTERS. ON THE SAME AGENDA ITEM, ONE TO
FOUR SPEAKERS WILL BE ALLOTTED FIVE MINUTES EACH; HOWEVER,
IF THERE ARE MORE THAN FOUR SPEAKERS, EACH SPEAKER WILL BE
ALLOTTED THREE MINUTES.
ANY PERSON WHO IS INTERESTED IN SERVING ON A CITY COUNCIL
APPOINTED AUTHORITY, BOARD, COMMISSION OR COMMITTEE MAY
CONTACT THE CITY CLERK'S OFFICE AT 853 -2541, OR ACCESS THE
CITY'S HOMEPAGE TO OBTAIN AN APPLICATION.
THE COUNCIL OF THE CITY OF ROANOKE IS SEEKING APPLICATIONS
FOR THE FOLLOWING CURRENT OR UPCOMING VACANCIES, EFFECTIVE
JULY 1, 2012:
BOARD OF FIRE APPEALS - ONE VACANCY (BUILDER)
GREATER ROANOKE TRANSIT COMPANY - TWO VACANCIES
(CITY STAFF MEMBER AND CITIZEN AT LARGE REPRESENTATIVE)
MILL MOUNTAIN ADVISORY BOARD - ONE VACANCY
0
PERSONNEL PRACTICES AND EMPLOYMENT COMMISSION —
ONE VACANCY (PROTECTED CLASS /MINORITIES)
ROANOKE ARTS COMMISSION - ONE VACANCY
ROANOKE PUBLIC LIBRARY BOARD - ONE VACANCY
ROANOKE NEIGHBORHOOD ADVOCATES - THREE VACANCIES
TOWING ADVISORY BOARD — ONE VACANCY
(CITIZEN AT LARGE REPRESENTATIVE)
2. PRESENTATIONS AND ACKNOWLEDGEMENTS:
A resolution memorializing the late Colonel Robert Craig, long -time resident of
the City of Roanoke.
Adopted Resolution No. 39354 - 050712 (7 -0).
Ceremonial copies to be mailed to Colonel Craig's sons Richard and
Michael Craig.
A resolution recognizing May 2012 as Bike Month.
Adopted Resolution No. 39355- 050712 (7 -0).
Ceremonial copy was presented to Jeremy Holmes, Sustainability
Programs Coordinator, Roanoke Valley - Alleghany Regional Commission.
A proclamation declaring May 2012 as National Month to Prevent Teen
Pregnancy.
Presented ceremonial copy of proclamation to Stephanie B. Michael,
Adolescent Health Educator, Carilion Clinic Children's Hospital.
A proclamation declaring May 2012 as National Preservation Month.
Presented ceremonial copy of proclamation to Alison Blanton, Vice - Chair,
Architectural Review Board; and President, Roanoke Valley Preservation
Foundation; and Jillian Papa, Preservation Planner, City of Roanoke.
3. HEARING OF CITIZENS UPON PUBLIC MATTERS:
CITY COUNCIL SETS THIS TIME AS A PRIORITY FOR CITIZENS TO BE
HEARD. ALL MATTERS WILL BE REFERRED TO THE CITY MANAGER FOR
RESPONSE, RECOMMENDATION OR REPORT TO COUNCIL, AS HE MAY
DEEM APPROPRIATE.
Larry Black appeared before the Council and spoke on behalf of preserving
the old Fire Station No. 1 as a historical landmark. Mr. Black also
commented that Colonel Craig had been a good friend, and he cared about
Roanoke City government.
5
4. CONSENT AGENDA
(Approved 7 -0)
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE
CONSIDERED TO BE ROUTINE BY THE MEMBERS OF CITY COUNCIL AND
WILL BE ENACTED BY ONE MOTION. THERE WILL BE NO SEPARATE
DISCUSSION OF THE ITEMS. IF DISCUSSION IS DESIRED, THE ITEM WILL
BE REMOVED FROM THE CONSENT AGENDA AND CONSIDERED
SEPARATELY.
C -1 Minutes of the regular meeting of the Council held on Monday, April 16,
2012 and recessed meeting held on Thursday, April 26, 2012.
RECOMMENDED ACTION: Dispensed with the reading of the minutes
and approved as recorded.
C -2 A communication from the City Manager requesting that Council schedule
a public hearing for Monday, May 21, 2012, at 7:00 p.m., or as soon thereafter as
the matter may be heard, to consider a request from Straight Street Roanoke
Valley, Inc., a non - stock, not for profit corporation, for tax exemption of real
property in the City located at 339 Luck Avenue, S. W.
RECOMMENDED ACTION: Concurred in the request.
C -3 A communication from the City Manager requesting that Council schedule
a public hearing for Monday, May 21, 2012, at 7:00 p.m., or as soon thereafter as
the matter may be heard, to consider a revocable license and contract to use part
of the Public Works Service Center for a Turn Key On -Site Parts and Related
Items Operation to be provided at the City's Public Works Service Center.
RECOMMENDED ACTION: Concurred in the request.
C -4 A communication from the City Clerk advising of the resignations of John
Bingham and Consuella Caudill as members of the Greater Roanoke Transit
Company, Board of Directors, effective immediately.
RECOMMENDED ACTION: Accepted the resignations and received and
filed the communication.
C -5 Report of qualification of Harvey D. Brookins as the Citizen at Large
representative of the Hotel Roanoke and Conference Center Commission for a
four -year term of office ending April 12, 2016.
RECOMMENDED ACTION: Received and filed.
2
REGULAR AGENDA
5. PUBLIC HEARINGS: NONE.
6. PETITIONS AND COMMUNICATIONS:
a. A communication from Elaine Bays- Murphy, Cable Access Director,
Roanoke Valley Regional Cable Television, transmitting the RVTV Fiscal
Year 2012 -2013 Budget. Adopted Resolution No. 39356- 050712 (7 -0).
7. REPORTS OF CITY OFFICERS AND COMMENTS OF
CITY MANAGER:
a. CITY MANAGER:
BRIEFINGS: NONE.
ITEMS RECOMMENDED FOR ACTION:
1. Acceptance and appropriation of funds in connection with the
Public Safety Answering Point (PSAP) Grant from the Virginia
E -911 Services Board.
Adopted Resolution No. 39357 - 050712 and Budget Ordinance
No. 39358 - 050712 (7 -0).
2. Acceptance and appropriation of funds in connection with the
Shelter Plus Care Renewal Grant Award from the U. S. Department
of Housing and Urban Development.
Adopted Resolution No. 39359 - 050712 and Budget Ordinance
No. 39360 - 050712 (7 -0).
3. Acceptance and appropriation of additional grant funds from the
Virginia Department of Fire Programs.
Adopted Resolution No. 39361- 050712 and Budget Ordinance
No. 39362 - 050712 (7 -0).
4. Amendment of the City Code to reflect recent amendments to the
Virginia Statewide Fire Prevention Code (SFPC), which were
adopted by the Virginia Department of Housing and Community
Development in order that fire codes enforced at the local level will
be consistent with said changes.
Adopted Ordinance No. 39363- 050712 (7 -0)
7
5. Approval of an Amendment to the 2011 -2012 Annual Update of the
City's 2010 -2015 Consolidated Plan; and authorization to submit
the complete Annual Update amendment to HUD for final review
and approval, including execution of all documents pertaining
thereto.
Adopted Resolution No. 39364- 050712 (7 -0)
COMMENTS BY CITY MANAGER.
The City Manager offered the following comments:
Green Roof
• An announcement about the city's green roof was made at a press
conference today at 1:30 on the steps of the Municipal Building.
• The roof has 2,900- square -feet of water - conserving plants and
3,800- square -feet of mulch.
• Also has a rainwater harvesting system that takes water from the
building's roof and stores it in six 500 - gallon tanks for use to water
the plants on the roof when needed.
• In addition to increasing the life of the underlying roof membrane
and saving energy, this roof will significantly improve the
appearance of the entrance to the Municipal Building.
• City staff installed the roof. Thanks to:
• Ken Cronin, Director of General Services and Sustainability.
• John McGhee, Facilities Manager, and Facilities Management staff.
• Dwayne D'ardenne, Transportation Division, and staff from
Landscape Maintenance Section.
• Varsity Landscape installed the John Deere Green Tech Rainwater
Harvesting System. Estimated that we will capture over 400,000
gallons of rainwater from the upper Municipal South roof in an
average year.
• Riverbend Nursery (Riner, VA) grew the plants for the roof.
May is Neighborhood Month
• During the month of May, neighborhood groups will host events in
celebration of our neighborhoods.
• Several activities have become annual Neighborhood Month
traditions over the years: Airlee Court's Annual Multi -block Yard
Sale, Melrose- Rugby's Fish Fry, and Raleigh Court's Annual
Grandin Village Block Party.
• Events scheduled can be found on the city's website:
www. roanokeva .gov /neighborhoodmonth. Check this site often as it
may be updated as additional events are scheduled.
b. DIRECTOR OF FINANCE:
1. Financial Report for the month of March 2012.
Received and filed.
8. REPORTS OF COMMITTEES: NONE.
9. UNFINISHED BUSINESS: NONE.
10. INTRODUCTION AND CONSIDERATION OF
ORDINANCES AND RESOLUTIONS:
a. A resolution appointing three School Board Trustees on the Roanoke City
School Board for three -year terms of office, commencing July 1, 2012 and
ending June 30, 2015.
Adopted Resolution No. 39365- 050712 (7 -0).
11. MOTIONS AND MISCELLANEOUS BUSINESS:
a. Inquiries and /or comments by the Mayor and Members of City Council.
Mayor Bowers thanked the citizens of Roanoke for the privilege of
allowing him to serve another four years as Mayor.
Council Member Lea asked the Acting City Attorney to research and
report -to the Council the process to be taken in order to move the
Councilmanic elections from May to November. He expressed low voter
turnout as a concern.
b. Vacancies on certain authorities, boards, commissions and committees
appointed by Council
The following individuals were reappointed /appointed by the Council:
Appointed Jeffrey Marks to replace Barton Wilner, effective July 1, 2012;
and reappointed Ssunny Shah, Gary Walton and Lee Wilhelm, 111, as City
representatives of the Roanoke Valley Convention and Visitors Bureau,
Board of Directors, for one -year terms of office ending June 30, 2013.
Reappointed Vice -Mayor David Trinkle as the City representative of the City
of Roanoke /Roanoke City School Board Joint Services Committee for a
two -year term of office ending June 30, 2014.
E
Reappointed Brian Redd as the City representative of the City of Roanoke
Finance Board for a two -year term of office ending June 30, 2014.
Reappointed Carolyn Glover (City Employee) for a four -year term of office
ending June 30, 2016; James D. Grisso (City Retiree) for a two -year term of
office ending June 30, 2014; and appointed Melvin Sanders (Fire
Department) for a two -year term of office, effective July 1, 2012 and ending
June 30, 2014, as members of the City of Roanoke Pension Plan, Board of
Trustees.
Appointed Katina Hamlar to replace Virginia Stuart, effective July 1, 2012;
and reappointed Ed Bradley and Dr. William Lee as members of the
Personnel and Employment Practices Commission for three -year terms of
office ending June 30, 2015.
Appointed Margaret Hannapel to replace Sandra Brunk and Jeanne
Fishwick to replace Kathleen Lunsford, effective July 1, 2012; and
reappointed Greg Webster, Amy Moorefield, and Lucy Lee as members of
the Roanoke Arts Commission for three -year terms of office ending
June 30, 2015.
Appointed Braxton Naff as a member of the Roanoke Neighborhood
Advocates to fill the unexpired term of Ron McCorkle, resigned, ending
June 30, 2013.
Reappointed Marlene Preston and Jeanne Bollendorf as members of the
Roanoke Public Library Board for three -year terms of office ending
June 30, 2015.
Reappointed Mark Lucas as a City representative of the Roanoke Valley
Greenway Commission for a three -year term of office ending June 30, 2015.
Reappointed Christopher Morrill (City official) and Braxton Naff (City
representative) as members of the Roanoke Valley - Alleghany Regional
Commission for three -year terms of office ending June 30, 2015.
Reappointed Council Members William D. Bestpitch and Anita J. Price
(Alternate) as the City representatives of the Virginia's First Regional
Industrial Facility Authority and the New River Valley Commerce
Participation Committee for four -year terms of office ending June 30, 2016.
Reappointed Ann H. Shawver (Director of Finance) and Sherman Stovall
(Assistant City Manager for Operations /Alternate) as City representatives of
the Roanoke Valley Juvenile Detention Center Commission for four -year
terms of office of ending June 30, 2016.
10
Reappointed Harvey Brookins as a City representative of the Western
Virginia Water Authority for a four -year term of office ending June 30, 2016.
Appointed the following individuals to serve on the 2012 VML Policy
Committees:
Finance - Ann Shawver/ Court Rosen
Human Development and Education - Anita Price /Stephanie Moon
Economic Development - Court Rosen
General Laws - Tim Spencer
Environmental Quality - Chris Blakeman
Transportation - Mark Jamison
Waived City residency requirement for Ssunny Shah as a City
representative of the Roanoke Valley Convention and Visitors Bureau; and
James Grisso as the City retiree of the City of Roanoke Pension Plan,
Board of Trustees. (7 -0).
CERTIFICATION OF CLOSED MEETING (7 -0).
AT 3:43 P.M., THE COUNCIL MEETING WAS RECESSED UNTIL MONDAY, MAY 14
AT 2:00 P.M., IN THE COUNCIL CHAMBER, FOR THE ADOPTION OF THE CITY OF
ROANOKE RECOMMENDED FISCAL YEAR 2012 -2013 BUDGET.
11
RCPS Events /Activities
• We are thrilled that the Cosmopolitan Track Meet returned to
William Fleming this past weekend and look forward to many
more years of hosting this event.
• PH Band will be in concert with the Virginia Tech Wind
Ensemble at 7:30 p.m. on Wednesday, May 9, at the Jefferson
Center.
• The William Fleming Colonels Theatre Company invites you to
be a wedding guest at the production of Tony N' Tina's
Wedding on May 11 and 12 at 7:00 p.m. and on May 13 at
3:00 p.m. Dinner is served at the production.
• Core subject SOL tests are given May 14 through June 5 at the
elementary and middle schools. Testing is already underway
at the high schools.
• Patrick Henry Baccalaureate is 4:00 p.m. on Sunday, June 3,
in the PH Auditorium.
• William Fleming Baccalaureate is also on June 3 at 7:00 p.m.
in the main gymnasium at Fleming.
• Forest Park Academy graduation ceremony is on Tuesday,
June 5, at 6:00 p.m. in Charter Hall.
• Graduation ceremonies for both high schools are scheduled
for Wednesday, June 6. PH is at 10:00 a.m. and Fleming is at
2:00 p.m. at the Roanoke Civic Center.
• Supremacy Cup ... it is expected that PH will
retain the Supremacy Cup for another year!
04
- CITY OF ROANOKE
OFFICE OF THE MAYOR
215 CHURCH AVENUE, S.W., SUITE 452
�h ROANOKE, VIRGINIA 24011 -1594
TELEPHONE: (540) 853 -2444
FAX: (540) 853 -1145
DAVID A. BOWERS
Mayor
May 7, 2012
The Honorable Vice -Mayor and Members
of the Roanoke City Council
Roanoke, Virginia
Dear Members of Council:
This is to request a Closed Meeting to discuss vacancies on certain authorities, boards,
commissions and committees appointed by Council, pursuant to Section 2.2 -3711 (A)(1),
Code of Virginia (1950), as amended. A list of current vacancies is included with the
agenda for this meeting.
Sincerely,
�a W4��
David A. Bowers
Mayor
DAB:ctw
COMMITTEE VACANCIES /REAPPOINTMENTS
May 7, 2012
VACANCIES:
Four -year term of office to replace Edwin Noell as a member of the Board of Fire Appeals ending
June 30, 2016.
Three -year term of office to replace Carl Kopitzke as a member of the Mill Mountain Advisory
Committee ending June 30, 2015.
Three -year term of office to replace Virginia Stuart as a member of the Personnel and Employment
Practices Commission ending June 30, 2015.
Three -year term of office to replace Kathleen Lunsford as a member of the Roanoke Arts
Commission ending June 30, 2015.
Three -year term of office to replace Wil Dibling, Jr., as a member of the Roanoke Public Library
Board ending June 30, 2015.
Three -year term of office of Bobby Caudle ending June 30, 2015; and the unexpired terms of Felicia
Journiette ending June 30, 2014; and Ronald McCorkle ending June 30, 2013, as members of the
Roanoke Neighborhood Advocates.
Three year term of office to replace Thomas W. Ruff (citizen at large) as a member of the Towing
Advisory Board ending October 31, 2014. Criteria requires a citizen at large.
Expiration of the three -year terms of office of Mae G. Huff, Todd A. Putney and Dick Willis, Jr., as
Trustees of the Roanoke City School Board on June 30, 2012.
City Council
Budget Study
FY 2012 -2013
May 7, 2012
ROANOKE
Agenda
• Recommended Budget Summary
• Revenue Adjustment
• Follow -Up Items:
—. Citizen Budget Engagement Team
— Park Fee Benchmark
— Summer Reading Camp
— Youth and Family Programming
• Budget Study Items
— Arts Commission and Human Services Committee Funding
— Virginia Cooperative Extension
• Retiree Cost of Living Adjustment (COLA)
Briefing No. 1
2
Recommended Budget Summary
• FY 2012 -13 Recommended Budget is balanced and
meets the priorities established by Council
• Recommended Budget Totals - $252,757,000
— Increase of $2,538,000 or 1.01 % after adjustments for
Meals Tax rate change and Daycare Services
— Includes no increase in real estate or other local tax
rates
Base Reductions to Balance
FY 13 Budget
($27730,297)
•• Miscellaneous Contingencies — ($375,547)
• Debt Service — ($335,762)
Residential Juvenile Detention — ($305,000)
• Proactive Hiring Management — ($303,439)
• Utilities — ($303,403)
• Medical Reserve — ($229,105)
• Unfunding 5 Vacant Positions — ($175,533)
• Human Services Committee — ($107,646)
• Tipping Fees — ($75,000)
• Arts Commission — ($70,109)
• Fleet Parts — ($50,000)
• Departmental Efficiencies — ($399,753)
3
4
Revenue Adjustments
• No additional changes in local revenue
• Additional state revenue of $163,000 from
State Compensation Board based on
recently adopted state budget
Citizen Budget Engagement Team
(CBET) Feedback
• Operating Budget
— Physically Challenged Trash /Recycling Collection service
• Fully funded
— Roanoke Emergency Medical Service (REMS)
• Fully funded
— Solid Waste Management Containers and Distribution
• Fully funded staff for distribution; containers to be funded
with one -time source
— Support for bicycle and pedestrian infrastructure improvements
• Accommodations made within street paving
— Sustainability Coordinator
• Addressing need in FY 2012 through existing position
reallocation
5
6
Citizen Budget Engagement Team
(CBET) Feedback
Operating Budget (continued)
Funding levels for the Arts Commission and Human Services
Committee
• Funded at reduced level — 75% of,FY 2012
— . Virginia Cooperative Extension
• Funded at reduced level; excludes Agriculture and Natural
Resources focus area
— Acceptance of credit cards for payments with no convenience fee
• To be further evaluated
— Additional support for Arts and Cultural Coordinator and additional
support for services to neighborhood organizations and associations
• To be evaluated during FY 2013
— Evaluate provision of communication activities
• Under evaluation for potential modifications
Citizen Budget Engagement Team
(CBET) Feedback
Capital Budget
- Group consensus in support of operating within established debt
guidelines
Group consensus in support of staff recommendations for Library
Master Plan, Parks and Recreation Master Plan, School
Improvements Project, Neighborhood Storm Drain Program,
Bridge Maintenance and Renovation, Civic Center
Improvements, Digital Radio Project and Curb, Gutter and
Sidewalk Program
- Elmwood Park Improvements and Streetscape Projects: general
consensus for no change to staff recommendation but some
recommended reducing project cost/debt issuance
• Final Meeting — May 22, 2012
Park Fees
Summer Reading Camp
• Pilot program by RCPS in 2011
• 5 week program at Highland Park Elementary
School
• Provides transportation, remedial instruction,
daily lunches
• 388 program participants
• 81 % passed fall Phonological Awareness
Literacy Screenings (PALS) benchmark
• Enrichment Programs: computer literacy,
reading activities, crafts, library time
• FY 13 participant target: 425
s
10
Athletic
Open Space Rental
Fencing
Rental
City of Roanoke
$150 per 10
$150 per day
foot section
Roanoke County
N/A
Rental for Open Space Minimum
200'x 200' with parking: $2,000
(Greenhill and Waldrond Parks)
Summer Reading Camp
• Pilot program by RCPS in 2011
• 5 week program at Highland Park Elementary
School
• Provides transportation, remedial instruction,
daily lunches
• 388 program participants
• 81 % passed fall Phonological Awareness
Literacy Screenings (PALS) benchmark
• Enrichment Programs: computer literacy,
reading activities, crafts, library time
• FY 13 participant target: 425
s
10
Youth Programs
More than 700 youth
recreational programs (teen
sports, arts and crafts,
dance, drop -in programs,
group fitness, special
events, summer camps,
athletic clinics, swim
lessons, after - school PLAY.
Summer PLAY, holiday
break camps, paddle sports,
hiking and biking, caving
and climbing, star gazing,
and environmental
education)
Library programs — early
literacy, reading, children's
programs, teen programs,
outreach
Human Services programs
— child care and
development, CSA,
employment services, VIEW
Public Safety programs —
DARE Summer Camp,
Junior Leadership Academy
Youth Haven Assessment
and Brief Intervention
Center — screenings,
counseling, intensive
supervision, anger
management, emergency
crisis placements,
mentoring, parenting skills,
teen parenting, life skills /job
training skills
USDA Summer Food
Service Program
Youth and Family Programming
Scholarships
— Funded by program
revenue
— $200 per year toward
program costs per eligible
child; maximum $10 cost to
participant with scholarship
use
— Eligibility determined by
Social Services
— After School P.L.A.Y. and
Summer P.L.A.Y. (SP)
recognized as childcare
programs — potential
financial assistance
determined through DSS
Service Expansions and
Enhancements
— After School P.L.A.Y
— Summer P.L.A.Y.
— Continental Kids Summer
Camp
— Project H.O.P.P.E. (joint
program with RCPS for
suspended students)
— Roanoke 100 Miler
— Roanoke Runamuck
Obstacle Course
— Fired Up for a Cure 5K and
10K
— Gallop 4 the Greenways 5K
— Freak Out at Fallon
Cyclocross Competition
— Go Outside Festival 12
Arts Commission and Human
Services Committee
Budget growth previously determined by growth in non - discretionary
revenue
" Increase in allocation due to inclusion of Local Colors 13
Arts Commission and Human
Services Committee
Arts
Commission
Human
Services
Committee
Adopted
Budget
Increase/
(Decrease)
Increase/
(Decrease)
Adopted
Budget
Increase/
Decrease
Increase/
(Decrease)
FY 2012
$280,437
$21,511
8.30 %*
$430,582
$0
0.00%
FY 2011
258,926
(28,770)
(10.00 %)
430,582
(47,842)
(10.00 %)
FY'2010
287,696
(71,924)
(20.00 %)
478,424
(119,606)
(20.00 %)
FY 2009
359,620
1,566
0.44%
598,030
2,598
0.44%
FY 2008
358,054
9,977
2.87%
,. 595,432
16,591
2.87%
FY 2007
348,077
358,054
1
578,841
595,432
66.6%
Budget growth previously determined by growth in non - discretionary
revenue
" Increase in allocation due to inclusion of Local Colors 13
Arts Commission and Human
Services Committee
14
Arts
Commission
Human
Services
Committee
Amount
Requested
Amount
Funded
%
Funded
Amount
Requested
Amount
Funded
%
Funded
FY 2013
$417,350
$210,328
50.4%
$663,181
$322,936
48.7%
FY 2012
468,550
280,437
59.9%
738,144
430,582
58.3%
FY 2011
442,950
258,926
58.5%
716,263
430,582
60.1%
FY 2010
41.9,350
287,696
68.6%
1,012,821
478,424
47.2%
FY 2009
555,860
359,620
64.7%
932,202
598,030
64.2%
FY 2008
548,860
358,054
65.2%
894,630
595,432
66.6%
FY 2007
532,270
348,077
65.4%
899,483
578,841
64.4%
14
Virginia Cooperative Extension
• Adopted Budget Levels:
— FY 2012: $68,300
• Goal: Better define the scope of services and align with
Budgeting for Outcomes purchasing strategies and outcomes
• Memorandum of Understanding developed with measures
• Quarterly reports submitted
• Additional $4,000 provided to support the 2012 Innovative
Leadership Conference
— FY 2011: $68,300
— FY 2010:$79,827
• FY 2013 Recommended Funding Level: $49,275
— Reduction of $19,025 for Agriculture and Natural
Resources Focus Area
Virginia Cooperative Extension
Proposed Focus Areas:
— Family and Consumer Sciences (FCS) - $13,125 (0.50 FTE)
• Educational programs in the areas of Health, Economic Stability, Food Safety, Family
Nutrition
— 4 -H Youth Development - $36,150 (1.00 FTE)
• In- School Enrichment Program, Horticulture Workshop for Teachers, Residential and
Day Camps, Other Miscellaneous Programs
— Agriculture and Natural Resources (ANR) - $19,025 (0.55 FTE)
• Commercial — Program focusing on production and consumption of local food;
education of producers on sustainable agriculture practices; pesticide training, grower
meetings and one production short course
• Residential — Answering citizen questions, 'Water-Wise landscaping ", seasonal
gardening workshops, 4 -H garden project, master gardener program
— Community Viability - $0 (0.00 FTE)'
• Creating innovative programs that allow citizens and local governments to respond to
local issues. Programs deal with leadership, entrepreneurship and small business
development, land use and community planning, and economic opportunity
development.
Agent(s) providing Community Viability programming charged to other localities
15
16
Virginia Cooperative Extension
*Additional funding provided by Botetourt County to Fincastle Extension Office 17
Virginia Cooperative Extension
4t' Qtr FY 2011-
FY
2011 #
Served
% of
Total
FY 2012
Funding
Level
% of
Local
Funding
FY 2013
Proposed
Funding
Level
% of
Local
Funding
Roanoke County
3,342
39.9%
$84,382
46.8%
$81,382
51.4%
City of Roanoke
3,234
38.6%
$68,300
37.9%
$49,275
31.2%
Botetourt County*
799
9.5%1
$10,593
5.9%
$10,593
6.7%
Salem
436
5.3%
$17,000
9.4%
$17,000
10.7%
Other
562
6.7%
$0
0.0%
$0
0%
TOTAL LOCAL
8,373
100.0%
$180,275
100.0%
$158,250
100.0%
State Funding
$198,826
$198,826
Federal Funding
$89,207
$89,207
TOTAL FUNDING
1$468,3081
$446,283
*Additional funding provided by Botetourt County to Fincastle Extension Office 17
Virginia Cooperative Extension
4t' Qtr FY 2011-
Family and
4 -H Youth
Agriculture
Community
TOTAL*
3rd Qtr FY 2012
Consumer
Development
and Natural
Viability
Science
Resources
City of Roanoke
1,263 (18.0 %)
4,396 (62.6 %)
1,360 (19.4 %)
-
7,019
*Count of participants is a duplicated count and reflects contacts.
18
Option
• Allocation of additional $163,000 in state funding
to partially restore funding for Virginia
Cooperative Extension, Arts Commission and
Human Services Committee.
— Virginia Cooperative Extension: $17,992
• Provides approximately 38% of local funding
aligned with 38% of program participants being
Roanoke residents
— Arts Commission: $58,892
• Funding reduction of $11,217 or 4%
— Human Services Committee: $86,116
• Funding reduction of $21,529 or 5%
19
Recommended Retiree COLA
■ Provide a 1.5% increase to eligible members of the
Pension Plan effective July 1, 2012
■ Provides for an increase in the average annual
retirement allowance of approximately $221. Cost to
Pension Plan is $406,000 annually.
■ Increased annual contributions by all participating
employers of $273,000 starting in FY14. This equates to
a 0.4% increase in the contribution rate.
■ City's share of this is $224,000
1
Retiree
Cost of Living Adjustment
■ Factors considered in providing an adjustment:
• Increased cost to the Pension Plan
• Increase in future contributions to the Pension Plan
• Change in the consumer price index
• Pay raise recommended for active employees
• Level of raises provided by similar plans within the'
state
21
Comparative Pay Raise
and Cost of Living Increases
* Future proposed COLA formula is 2 /3rd Urban CPI not to exceed 4% and not to exceed
the active employee pay raise
** Calendar year vs. Fiscal Year
22
Active
City
Proposed
Social
VRS
Fiscal Year
Employee
Pemion
Pension
Security
COLA
Increase
COLA
COLA
COLA "
Plan 1
2004
2.75%
1.40%
1.07%
1.40%
1.60%
2005
3q00%
2.10 %.
:1.53 %
2.10%
2.30
2006
3.00%1
2.25%
1,80%
2:70%
2.70%
2007
4.00%
3.001%
2.27%
4410%
3.20%
2008
4.00°
24400%
2013%
330%
3.10%
2009
2.00%
1.75%
1.87%
2.30%
2.80
2010
0.00%
- 0.00%
0.00 %
5.80%
3.84
2011
0600 %
0.00 %
0.00 %
0.00 %
0.00%
2012
0.00%
0.00%
0.00%1
0.00%
1 28
2013
3.00 %
Recommended 1.50°/
2.13%1
3.60 %
3.08
* Future proposed COLA formula is 2 /3rd Urban CPI not to exceed 4% and not to exceed
the active employee pay raise
** Calendar year vs. Fiscal Year
22
Association of Municipal Retirement Systems of
Virginia
Cost of Living Adjustments
Locality
Proposed FY 13
Arlington County
3.1%
Charlottesville
0.0%
Fairfax County Education
3.0%
Falls Church
1.9%
Newport News
2.1%
VRS — (Plan 1)
3.1%
VRS — (Plan 2)
2.6%
Social Security
3.6%
Budget Adoption
Monday, May 14
2:00 p.m.
Special Session
City Council Chamber
23
24
'� Brze� nb . 2
Solid Waste Management
Focus
Provide for clean, safe and sanitary
neighborhoods and public spaces by:
➢Facilitating regularly scheduled solid waste collection
➢ Education, advisement, and information dissemination
➢Enforcement of City Code 14.1
*Bulk item set -out
*Brush set -out
•Container storage
Bulk
Sec. 14.1 -22 and 23
• Bulk items are collected every other week
on the regularly scheduled curbside
collection day
• Bulk items cannot be collected from the
alley
Six item limit (refrigerator, sofa, mattress,
table, chair, box spring, etc.)
.4,
sit l■•
URN y .11 7rr r
4 A49
1Afs'1,t���
SIMPIll•
4
Li
i
r r -,
Brush
Sec 14.1 -22 and 23
v' Brush is collected every other week on the
regularly scheduled curbside collection day..
✓ A serviceable accumulation of brush should be
stacked in an orderly fashion, be at least 4 feet
away from trees, overhead lines or cables,
mailboxes, vehicles, etc., and cannot be larger
than 4 ft. X 4 ft. X Oft.
✓ No single branch may be larger than 3" in
diameter.
Brush cannot be collected from an alley.
oil I■#
W Moll to
WY
Automated Collection Containers
and recycling bins
Sec,,l 4.1-18
• Must be staged no closer to the curb than
the principal structure.
• "Principal structure" has been redefined to
exclude porches, stoops, or stairways.
ol I I K I I i rw] 0416 (01 ew 16 MAN M P401 1 ro
Violations
■ F Collections Inspectors; each
responsible for one quadrant
976 Illegal Dumping citations in IFY1 1
'Y 1 ,101 Illegal Dumping citations in FY1 2
�` 539 Container violations in FY1 2
Communication and information
dissemination
• Solid Waste Management has developed
a telephone database whereby we attempt
to maintain communication with
owners (landlords).
property
• Solid Waste Management also strives to
establish and maintain dialogue with all
neighborhood associations, action forums,
and community groups.
3ncpi+�
Planning Building & Development
Code Enforcement Division
ROANOKE
Council Presentation
May 7, 2012
••I.
• Division of Code Enforcement
— Part of Building Inspections
— Property Maintenance Code
— 5 Staff
• Zoning Administrator
— Zoning Ordinance
— 4 Staff-
Parks and Recreation
— Weed Abatement
— 9 Staff (full and part time)
• 18 Total Staff
NO. 2
i
t
1996
City adopted new ordinances
Keeping of Inoperable Motor Vehicles
— Rental Certificate of Compliance
• Additional personnel were added
— 4 Property Maintenance Inspector
— 1 Administrative Assistant
— 1 Zoning Inspector
• 24 Total Staff
2001
• Department of Housing and Neighborhood
Services
— Property Maintenance Code
— Rental Certificate of Compliance
— Zoning
— Keeping of Inoperable Motor Vehicles
— Weed & Trash Abatement
— Graffiti Abatement (2001)
— Other City Codes, such as Section 30 -2, Obstructions
generally and Section 6 -96, Limitations on keeping
poultry
• 15 Staff
2
2002 -2008
3 Inspectors
• Administrative Assistant
• Part Time Inspector
• Merged Housing and Neighborhood
Services with Planning Building and
Development
• 20 Staff
2009 Code Enforcement Audit
• Areas to address
— More proactive, holistic, consistent code enforcement
— Improve documentation
— Fully utilize PermitsPlus system
• Results
— Manual
— Development of the PermitsPlus system
— New zones, teams
— Public education
K
11 Code Enforcement Zones
Code .Enforcement
17 OF ROANOKE
4.
Roanoke Housing Statistics
• 1990 Census - 41,030 housing units
• 2010 Census - 47,453 housing units
• Median age of housing - 1951
• 82% of housing built before 1980
5
Codes Enforced By Code
Enforcement
• 1990
• Virginia Maintenance Code (Property Maintenance)
• 2012
• Virginia Maintenance Code (Property Maintenance)
• Rental Certificate of Compliance (Rental Inspections)
• Zoning
• Keeping of Inoperable Motor Vehicle
• Weed & Trash Abatement
• Willful Damage to or Defacement of Public or Private Facilities (Graffiti
Abatement)
Top Code Issues
• The majority of complaints the city receives have to do with
• Weeds & Trash
• Inoperable Motor Vehicles
• Abandoned & Open Structures
• Outdoor Storage
• Property in Need of Maintenance
• Illegal Signs
• Illegal Set -outs
• Illegal Fences
• Commercial Vehicles in Residential Zones
• Right -of -way Visibility
• Illegal Business
n
Property A
Property B
Property C
Property C
noperable Motor Vehicle
Graffiti
Zoning- Outdoor Storage
m
Weeds /Trash
Who is Responsible?
• Must follow state and city codes
• Property owners must be notified
• Property owners ultimately responsible for how
their property is used and maintained
• Abatement costs assessed through liens — can't
lien tenants
11
Code Enforcement Statistics
codeE fllll -Oases by Type
Code Enforcement Statistics
12
®
® ®a®
Code Enforcement Statistics
12
List of Workshops /Trainings
• Code 101 (December 2009, April 2010)
• Code 102 (October 2010, October 2011)
• Landlord /Tenant Training (August 2011)
• Fair Housing Training (April 2012)
13
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 7th day of May, 2012.
No. 39354 - 050712.
A RESOLUTION memorializing the late Colonel Robert Russ Craig, a resident of the
City of Roanoke; '
WHEREAS, the members of Council learned with sorrow of the passing of Colonel
Craig, on April 1, 2012;
WHEREAS, Colonel Craig was born on January 27, 1940 to Betty R. and Francis A.
Craig;
WHEREAS, Colonel Craig earned an B.S. in engineering from the University of
Maine, and an M.B.A. from University of Hawaii;
WHEREAS, Colonel Craig was commissioned in the United States Marine Corps and
served for 28 years in a variety of command and staff positions; and his decorations include
the Legion of Merit, Bronze Star with "V" device, Presidential Unit Citation, and Vietnam
Campaign Ribbon with Silver Star device;
WHEREAS, Colonel Craig taught as an instructor at the Army's Artillery School at
Fort Sill, and at several universities in undergraduate and graduate management and
financial courses;
WHEREAS, Colonel Craig also served as a Comptroller for the IRS and worked as a
consultant on various computer systems before moving to Roanoke in 1999;
WHEREAS, as a self - described gentleman of leisure, Colonel Craig explored and
photographed the back roads and small towns of Virginia, and made his photographs
available at the Farmers' Market in downtown Roanoke;
WHEREAS, Colonel Craig's other retirement passion was the promotion of effective
and efficient local governments and obtaining maximum utility of the taxpayers' money; and
WHEREAS Colonel Craig was a regular attendee of City Council meetings and
addressed Council members with the goal of holding public officials accountable to the needs
of the citizens.
THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke as follows:
1. City Council adopts this resolution as a means of recording its deepest regret and
sorrow at the passing of Colonel Robert R. Craig, and extends to his family its sincerest
condolences.
2. The City Clerk is directed to forward an attested copy of this resolution to Colonel
Craig's sons, Michael Craig and Richard Craig.
ATTEST.
P
M. ao�
Stephanie M. Moon, C
City Clerk
APPROVED
Va'vtd A. Boi,=��
Mayor
C// ✓�%ool.Ztio.L
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 7th day of May, 2012.
No. 39355- 050712.
A RESOLUTION proclaiming May 2012 as Bike Month:
WHEREAS, May is recognized throughout the United States as Bike Month
and provides the opportunity to increase public awareness of bicycling and events
that promote the benefits of bicycling such as the Mayor's Bike Ride, Bike to Work
events, road and mountain bike rides and races, police bicycle patrols, designated
bicycle routes, on and off road bicycle facilities, the City's Greenways and the trails
at Carvins Cove and on Mill Mountain;
WHEREAS, promotion of bicycling is compatible with the City's interests and
goals related to multi -modal transportation, economic development and recreation;
and
WHEREAS, the City of Roanoke is a Bicycle Friendly Community that
actively supports, bicycling, strives to provide safe accommodations for bicyclists and
encourages residents to bike for transportation and recreation.
NOW, THEREFORE BE IT RESOLVED by the Council of the City of
Roanoke that Council does hereby proclaim May 2012 as Bike Month and
encourages citizens to participate in Bike Month activities.
ATTEST.
Stephanie M. Moon, MMC
City Clerk
APPROVED
David A. Bowers
Mayor
IWA
Office of the Mayor
CITY OF � �RkOq
��RG1tiiP
��LilllllllL
OR
REAS, more than 700,000 teenagers in the United States become
pant each year,
REAS, teen pregnancy is closely linked to a number of critical social
s such as poverty, educational attainment, involvement with the
)al justice and human services /social services systems, and more;
writREAS, teen childbearing cost Virginia taxpayers $215 million dollars
per year, mostly due to cost associated with negative consequences for
the children of teen moth, ers, including increased costs for health care,
foster care, incarceration, and lost tax revenue;
WHEREAS, Roanoke City has made significant progress in reducing the
teen pregnancy rate by almost 32% in recent years, but continues to rank
12th in the State of Virginia; and
WHEREAS, Carilion Clinic Adolescent and Student Health Services
continues to work to improve education awareness and increase the
resources available to adolescents in the Roanoke Valley.
Now, Therefore, 1, David A. Bowers, Mayor of the City of Roanoke,
Virginia, do hereby proclaim May 2012 throughout this great All America
City, as
NATIONAL MONTH TO PREVENT TEEN PREGNANCY.
Given under our hands and the Seal of the City of Roanoke this seventh
day of May in the year two thousand and twelve.
ATTEST.•
kj'- ia-,. ri ��'
Stephanie on
City Clerk
IWAr
Office of the Mayor
CITY OF i ROANOKE
WHEREAS
LEAS
historic preservation is an effective tool for sustainable growth
revitalizing neighborhoods economic development fostering local
pride and maintaining community character while enhancing
livability,
historic preservation is relevant for communities across the nation
both urban and rural and for Americans of all ages all walks of life
and all ethnic backgrounds;
WHEREAS it is important to celebrate the role of history in our lives and the
contributions made by dedicated individuals in helping to preserve
the tangible aspects of the heritage that has shaped us as a
people; and .
WHEREAS "Discover America's Hidden Gems" is the theme for National
Preservation Month 2012 that is being co- sponsored by the City of
Roanoke and the National Trust for Historic Preservation.
NOW THEREFORE 1, David A Bowers, Mayor of the City of Roanoke Virginia,
encourage all citizens to recognize and participate in this special observance and
do hereby proclaim the month of May 2012 throughout this great All America City
as
NATIONAL PRESERVATION MONTH
Given under our hands and the Seal of the City of Roanoke this seventh day of
May in the year two thousand and twelve.
ATTEST.•
• ply
Stephanie M. Moo
City Clerk
David A. Bowers
Mayor
CITY COUNCIL AGENDA REPORT
L °RG 9;ty�F�
To: Honorable Mayor and Members of City Council
Meeting: May 7, 2012
Subject: Tax Exemption Request - Straight Street Roanoke Valley, Inc.
Background:
Pursuant to the requirements of the Virginia Code, if City Council wishes to
consider the application of Straight Street Roanoke Valley, Inc., Council must
conduct a public hearing. Straight Street is a Virginia non - stock, not for profit
corporation that has applied for tax exemption of real property in the City
located at 339 Luck Avenue.
Recommended Action:
This is to request that a public hearing be advertised on the above matter for
Council's regular meeting to be held on Monday, May 7, 2012, at 7:00 p.m. A
full report will be included in the May 21, 2012 agenda material for your
consideration.
r-----------
Christopher P. Morrill
City Manager
Distribution: Council Appointed Officers
Honorable Sherman A. Holland, Commissioner of the Revenue
Honorable Evelyn W. Powers, City Treasurer
R. Brian Townsend, Assistant City Manager for Community Development
Sherman M. Stovall, Assistant City Manager for Operations
Amelia C. Merchant, Director of Management and Budget
Susan S. Lower, Director of Real Estate Valuation
C ITY COUNCIL AGENDA REPORT
To: Honorable Mayor and Members of City Council
Meeting: May 7, 2012
Subject: Schedule a Public Hearing for a Revocable License and a
Contract to use part of Public Works Service Center for a Turn
Key On -Site Parts and Related Items Operation
Background:
The City of Roanoke issued a Request for Proposals (RFP) for a Turn Key On -Site
Parts and Related Items Operation to be provided at the City's Public Works
Service Center (PWSC).
After proper advertisement, two proposals were received on March 12, 2012.
One from Genuine Parts Company (NAPA), and the second from Management
Consulting, Inc. (Mancon). City staff evaluated all proposals and interviewed
both vendors on March 28, 2012. The committee consisted of staff from Solid
Waste Management, Police, Department of Management and Budget (DMB),
Fleet, and General Services. The committee voted unanimously to recommend
Genuine Parts Company for award of a new contract. The resultant contract will
involve the City providing use of a designated section (approximately 1,946
square feet) of the PWSC for use by the selected Offeror to conduct such
Operation; the City must hold a public hearing on that matter.
Recommended Action:
Schedule a public hearing at Council's 7:00 P.M. meeting on Monday, May 21
2012, on the above matter.
---------------------------
Christopher P. Morrill
City Manager
Distribution: Council Appointed Officers
Sherman Stovall, Assistant City Manager for Operations
Kenneth Cronin, Director of General Services and Sustainability
Sharon T. Lewis, CPM, CPPB, VCO, Purchasing Manager
Demond Hammond, Fleet Management
0 . 0
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
_
Roanoke, Virginia 24011 -1536
Telephone: (540) 853 -2541
Fax: (540) 853 -1145
STEPHANIE M. MOON, MMC
E -mail: clerk@roanokeva.gov
City Clerk
May 7, 2012
The Honorable Mayor and Members
of the Roanoke City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of Council:
JONATHAN E. CRAFT
Deputy City Clerk
CECELIA T. WEBB
Assistant Deputy City Clerk
This is to advise that John Bingham and Consuela Caudill have tendered their
resignations as members of the Greater Roanoke Transit Company, Board of Directors,
effective immediately.
Sincerely,
P-), - nj 0�')
Stephanie M. Moon, MMC
City Clerk
May 9, 2012
Deborah J. Moses, Director
Hotel Roanoke Conference Center
Roanoke, Virginia
Dear Ms. Moses:
JONATHAN E. CRAFT
Deputy City Clerk
CECELIA T. WEBB
Assistant Deputy City Clerk
This is to advise you that Harvey D. Brookins has qualified as the City Council
representative to .the Hotel Roanoke Conference Center Commission for a term of four
years ending April 12, 2016.
Sincerely,
• bc�t�
Stephanie M. Moon, MM
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
^• '`
Roanoke, Virginia 24011 -1536
Telephone: (540) 853 -2541
Fax: (540) 853 -1145
STEPHANIE M. MOON, MMC
E -mail: clerk@roanokeva.gov
City Clerk
May 9, 2012
Deborah J. Moses, Director
Hotel Roanoke Conference Center
Roanoke, Virginia
Dear Ms. Moses:
JONATHAN E. CRAFT
Deputy City Clerk
CECELIA T. WEBB
Assistant Deputy City Clerk
This is to advise you that Harvey D. Brookins has qualified as the City Council
representative to .the Hotel Roanoke Conference Center Commission for a term of four
years ending April 12, 2016.
Sincerely,
• bc�t�
Stephanie M. Moon, MM
City Clerk
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to -wit:
I, Harvey D. Brookins, do solemnly swear that I will support the Constitution of the
United States of America and the Constitution of the Commonwealth of Virginia, and that I will
faithfully and impartially discharge and perform all the duties incumbent upon me as the
Citizen at Large representative of the Hotel Roanoke and Conference Center Commission for
a four -year term of office ending April 12, 2016, according to the best of my ability. So help
me God.
f
Harvey D. Brookins
The foregoing oath of office was taken, sworn to, and subscribed before me by Harvey D.
Brookins this nAday of %-)(- l 2012.
0.
�� +►
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
"
Roanoke, Virginia 24011 -1536
Telephone: (540) 853 -2541
Fax: (540) 853 -1145
STEPHANIE M. MOON, MMC
E -mail: clerk@roanokeva.gov
City Clerk
May 9, 2012
The Honorable Robert R. Altice, Chair
Roanoke Valley Regional Cable
Television Committee
616 South Maple Street
Vinton, Virginia 24179
Dear Mr. Altice:
JONATHAN E. CRAFT
Deputy City Clerk
CECELIA T. WEBB
Assistant Deputv City Clerk
I am enclosing copy of Resolution No. 39356- 050712 approving the recommendation of
the Roanoke Valley Regional Cable Television Committee to approve the annual
operating budget for Fiscal Year 2012 -2013 for the operation of the regional
government and educational access station, Roanoke Valley Television and for the City
to provide partial funding in the amount of $185,545.00, plus an additional $3,360.00,
which is within the limits provided for in the agreement.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, May 7, 2012.
Sincerely,
tephanie M. Moon, MMC
City Clerk
Enclosure
PC: Michael Pedelty, Director of Public Affairs, Cox Communications,
P. O. Box 13726, Roanoke, Virginia 24018
Deborah C. Jacks, Clerk, Roanoke County Board of Supervisors, P. O. Box
29800, Roanoke, Virginia 24018
Susan Johnson, Clerk, Town of Vinton, 311 S. Pollard Street, Vinton,
Virginia 24179
Elaine Bays- Murphy, Cable Access Manager, Roanoke Valley Regional Cable
Television, 541 Luck Avenue, S. W., Suite 145, Roanoke, Virginia 24016
Christopher P. Morrill, City Manager
Ann H. Shawver, Director of Finance
Amelia Merchant, Director, Office of Management and Budget
Gary Tegenkamp, Assistant City Attorney
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The-7th day of May,..2012.
No. 39356- 050712.
A RESOLUTION approving the recommendation of the Roanoke Valley
Regional Cable Television Committee to approve the annual operating budget for Fiscal
Year 2012 -2013 for the operation of the regional government and educational access station,
Roanoke Valley Television (RVTV, Channel 3), and for the City to provide partial funding.
WHEREAS, the Roanoke Valley Regional Cable Television Committee
(Committee) has reviewed and approved the annual budget for Fiscal Year 2012 -2013 for
the operation of RVTV and has requested that the City of Roanoke approve that budget;
WHEREAS, the Committee is comprised of representatives from the City of
Roanoke, Roanoke County, and the Town of Vinton and these jurisdictions have agreed to
provide funding for the purposes for which the Committee was created, including the
support of the operation of a regional government and educational access station, RVTV;
WHEREAS, such jurisdictions have agreed to provide funding as stated in the
agreement creating the Committee and the Committee has recommended that the City of
Roanoke provide partial funding to RVTV in the amount of $185,545, plus an additional
$3,360; and
WHEREAS this Council desires to approve the recommendation of the
Committee and provide partial funding as requested by the Committee.
THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke as
follows:
1. The annual budget of $378,813, which amount the Cable Committee
reduced by $15,000 taken from RVTV's Year -End Rollover Account in order to arrive at an
amount of $363,813 being requested from the member localities for Fiscal -Year 2012 -2013,
plus an additional amount of $3,360 from the City for the cost of providing closed
captioning service for televising the monthly 9 a.m. City Council Briefings or Sessions, all
as set forth in the letter dated May 7, 2012, to this Council is hereby approved.
FINAL FY13 RVTV Resolution.doc 1
2. In accordance with the Committee's request to the City to fund a reduced
portion of the RVTV budget mentioned above, the total amount of $188,905 (which consists
of $185,545 as the City's portion of the requested budget amount, plus the $3,360 for closed
captioning) will be provided by the City of Roanoke as its prorata share for the annual
operational budget for RVTV for the Fiscal Year 2012 -2013 as requested in the above letter
dated May 7, 2012, to this Council.
ATTEST:
I
City Clerk.
FINAL FYI RVTV Resolution.doc 2
�a 0 CITY OF ROANOKE
CITY COUNCIL
215 Church Avenue, S.W.
Noel C. Taylor Municipal Building, Suite 456
Roanoke, Virginia 24011 -1536
Telephone: (540) 853 -2541
DAVID A. BOWERS Fax: (540) 853 -1145
Mayor
May 7, 2012
The Honorable Members
of Roanoke City Council
Roanoke, Virginia
Dear Members of Council:
Council Members
William D. Bestpitch
Raphael E. "Ray" Ferris
Sherman P. Lea
Anita J. Price
Court G. Rosen
David B. Trinkle
We jointly sponsor a request of the Roanoke Valley Regional Cable Television
Committee to present its Fiscal Year 2012 -2013 Budget, at the regular meeting
of City Council to be held on Monday, May 7, 2012, at 2:00 p.m.
Sincerely,
David A. Bowers
;avidB. or
Trinkle
Vice -Mayor
DAB /DBT:ctw
a.
RVTV3
% Roanoke Valley Television
May 7, 2012
The Honorable David A Bowers, Mayor
and Members of City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of City Council:
Subject: 2012 -2013 RVTV Budget
On April 4, 2012, the Roanoke Valley Regional Cable Television Committee approved the attached RVTV
Operating Budget for Fiscal Year 2012 -2013 (attached) in the amount of $378,813•
Due to the current economic downturn, the Cable Committee decided not to request the member
localities to fund the entire 2012 -2013 RVTV Operating Budget. The Cable Committee reduced the budget
amount by $15,000 to arrive at an amount of $363,813 as the amount to be requested from the mem-
ber localities. The remaining amount of $15,00o needed for RVTV's 2012 -2013 Operating Budget will be
funded from RVTV's Year -End Rollover Account as mentioned in the prior sentence.
The proposed budget includes funding for closed captioning services for both the City Council and the
Roanoke County Board of Supervisors Meetings. However, at the City's request, RVTV will also broadcast
the monthly 9 a.m. City Council Briefings or Sessions for the next fiscal year. Such briefings will replace the
broadcast of City Planning Commission meetings for the same cost, as noted below. Since closed caption-
ing services are also required for these additional meetings, the City will pay the additional cost of $3,360
for such extra services.
Based on the number of Cox Communications subscribers for each jurisdiction, the City of Roanoke's
share of the FY13 budget will be $185545, plus an additional $3,36o for closed captioning— totaling
$188,905. Accordingly, the City is requested to provide this amount as its portion of the RVTV FY13 Budget.
Direct services provided by RVTV to the City of Roanoke in 2011 included:
• Original Television Shows
(12) Inside Roanoke, (12) Spotlight On City Schools, (4) PLAY Vision
• Government Meetings
(24) Regular Roanoke City Council, (11) City Planning Commission Meetings, & other additional meetings
The Honorable David A Bowers, Mayor and Members of City Council
May 7, 2012
Page Two
• Original Video Productions
Examples include the State of the City Address, the Sept. 11 Regional Remembrance Ceremony,
Stormwater Education Video, and the Home Energy Audit video.
• Other events
Roanoke Valley Television covered numerous special events including ground breakings, dedication
ceremonies and news conferences.
As Cable Access Director for Roanoke Valley Television, I am pleased to respond to any questions or
comments you may have with regard to the proposed RVTV budget for Fiscal Year 2012 -2013.
Sincerely,
6)_
Elaine Bays-Murphy
Cable Access Director
Roanoke Valley Television
Attachment
cc:Christopher P. Morrill, City Manager
Ann H. Shawver, Director of Finance
Timothy R. Spencer, Acting City Attorney
Stephanie M. Moon, City Clerk
Sherman M. Stovall, Assistant City Manager for Operations
Amelia Merchant, Director of Management and Budget
The Honorable Robert A. Altice, Chair, Regional Cable Television
Committee
Gary E. Tegenkamp, Assistant City Attorney
Melinda B. Mayo, Public Information Officer
!r-
To: Roanoke Regional Cable Television Committee
From: Elaine Bays - Murphy, Director of Cable Access
Date: April 4, 2012
Re: FY 2012 -2013 Operating Budget Proposal
BACKGROUND INFORMATION:
Roanoke Valley Television, RVTV Channel 3, is a Government & Educational Access Station, serving the City
of Roanoke, Roanoke County, the Town of Vinton and their respective school systems. RVTV -3 was created in
1992 as an agreement between the three localities to form a Government & Educational Access Station. The
operational budget for RVTV is provided by the three local governments, and it is funded through the *Virginia
Communications Sales and Use Tax Revenue paid by Cox Communications ( *Attachment Page 6). The
RVTV budget amount paid by each locality is based on the proportion of Cox Customers located in each
jurisdiction.
For calendar year 2011, Cox Communications paid to the Commonwealth a total of $2,433,691. The
Commonwealth paid to the three localities the appropriate share of:
City Of Roanoke:
$1,229,543
County of Roanoke:
$1,096,323
Town of Vinton:
$107,825
Total: $2,433,691
Currently, RVTV employs five full time staff members. RVTV -3 produces original videos, monthly television
shows, and covers live government meetings.
Roanoke Valley Television produced the following in 2011:
• 60 Original Television Shows
(12) Inside Roanoke, (12) Roanoke County Today, (12) Spotlight On City Schools, (12) Accent
Excellence, (4) Roanoke County Business Partners,
(4) Recreation Television, (4) PLAY Vision Total Production Minutes: 1,800 minutes
• 60 Government Meetings
(24) Regular Roanoke City Council, (22) Regular Roanoke County Board of Supervisors, (11) City
Planning Commission Meetings, & other additional meetings ,
54 Original Video Productions
Ex. 9/11 Regional Remembrance Ceremony, Stormwater Education, Vinton Open for Business, Home
Energy Audit Total Production Minutes: 274 minutes
Additionally, Roanoke Valley Television covered numerous special events including ground breakings,
dedication ceremonies and news conferences. The approximate rate for video production work in the private
sector is $1,500 per finished minute. The approximate total production value for TV Shows & Video
Productions is $3,111,000 (Total value does not include Government Meetings).
BACKGROUND INFORMATION:
On January 6, 2012, RVTV -3 launched the New RVTV -3 Website www.rvtv.orz.
The new website allows users to watch RVTV -3 Shows and Government Meetings from the site.
Other features include: RVTV -3 Calendar, TV Guide, Media Center and much more.
RVTV -3 Awards
Gold AVA Award Communicator Award
RVTV -3 Website Design "Eat for Education" PSA
2
SUMMARY OF INFORMATION:
The proposed FY2012/2013 Operating Budget is $378,813.
The current FY2011/2012 Operating Budget is $366,003.
The current 2011/2012 budget amount of $366,003 was partially funded by the RVTV Roll -Over Account
in the amount of $47,580, making the total funding provided by the localities $318,423.
The RVTV -3 Operational Budget has been supplemented from the Roll -Over Account for the last three years:
Budget Year Roll -Over Funds
2011/2012
47,580
2010/2011
46,723
2009/2010
41,021
135,324 Total RVTV Funds Used
The proposed FY2012/2013 Operational Budget includes a $13,022 increase from
Non - Discretionary Line Items:
Current 2012 -2013 Increase
2200 Retirement VRS
29,041
36,683
7,642
2300 Group Health
35,482
37,652
2,170
2400 VRS Life
540
2,547
2,007
5420 Lease / Rent
40,100
41,303
1,203
Total
105,163
118,185
13,022
The Cable TV Committee has requested to reduce the proposed Operating Budget ($378,813) by $15,000 and
use the reduced amount of ($363,813) as the amount to request from the member localities.
The Committee has requested to fund the $15,000 from the RVTV Roll -Over Account, which represents the
unused funds from the Operating Budget since 1992. The RVTV Rollover Account has a current balance of
$30,525.74 (01/31/2012).
The Proposed FY2012/2013 Operating Budget, after deducting $15,000 from the RVTV Roll -Over Funds, is
$212 Less than the current 2011/2012 Budget.
3
FISCAL IMPACT:
The total RVTV budget request is $378,813, consisting of $363,813 from the member localities, and $15,000
from the RVTV Roll -Over Account.
The proposed $378,813 is approximately 15.6% of the $2,433,691 paid by Cox Communications for the VA
Communications Sales & Use Tax. '
City of Roanoke: $1,229,534
Roanoke County: $1,096,323
Town of Vinton: $107,825
Total: $29433,691
The Operational Budget for RVTV is provided by the three localities based on the proportion of Cox Customers
located in each jurisdiction.
Cox calculates the percentage of subscribers (December 31, 2011) in each locality as follows: (2010 number of
subscribers in parenthesis)
Locality
Subscribers
Percentage
City
24,510 (25,656)
51%(51%)
County
21,000 (22,006)
44%(44%)
Vinton
2,084 (2,229)
5% (5 %)
Total
47,694 (49,891)
100%(100%)
Based on the above figures, each member's contribution to $363,813 for the localities part of the total
FY2012/2013 Operating Budget of $378,813 ($15,000 of which will be funded from the RVTV Roll -Over
Account) would be as follows:
2011/2012 Budget
(47,580 Funded from Roll -Over)
City $162,396
County $140,106
Vinton $15,921
Total $318,423
2012/2013 Budget
(15,000 Funded from Roll -Over)
$185,545
$160,078
$18,190
$363,813
*In addition to the City's above share of $185,545, the City will also pay $3,360 for closed captioning for City
Council Briefings.
m
ATTACHMENTS:
RVTV Proposed 2012 -
2013 Budget
2011 -2012 Budget
Proposed
Remaining
% Expended
2012-2013
Balance
(01/31/12)
1010
Regular
192,967.00
192,967.00
77,189.42
60.00
2100
FICA
14,762.00
14,762.00
6,373.68
56.82
2200
Retirement - VRS .
29,041.00
36,683.00
10,890.55
62.50
2202
Deferred Comp Match (650 x 3)
1,950.00
1,950.00
750.00
61.54
2300
Group Health Insurance
35,482.00
37,652.00
13,629.70
61.59
2310
Group Dental Insurance
1,762.00
1,900.00
574.00
67.42
2400
VRS Life
540.00
2,547.00
202.20
62.56
2500
Long Term Disability Insurance
387.00
487.00
219.69
43.23
2750
VRS Retiree Health Credit
464.00
464.00
174.50
62.39
3013
Professional Services - Other
27,500.00
27,500.00
15,226.80
44.63
(Closed Captioning)
3013A CC - City Council Briefings
* City Only
3204
Repairs Vehicles (By Garage)
300.00
300.00
135.00
55.00
3209
Repairs (Other Equipment)
1,000.00
1,000.00
877.63
12.24
3305
Maintenance Service Contracts
750.00
750.00
453.60
39.52
(Telephone)
5210
Postage
50.00
50.00
-4.58
109.16
5230
Telephone
4,000.00
3,400.00
1,841.21
53.97
5233
Internet
1,390.00
1,390.00
696.40
49.90
5235
Cellular Phones (2 Smart Phones)
480.00
1,200.00
211.14
56.01
5305
Motor Vehicle Insurance
1,300.00
1,200.00
217.00
83.31
5308
General Liability Insurance
2,550.00
2,550.00
527.00
79.33
5420
Lease/Rent of Buildings
40,100.00
41,303.00
16,940.36
57.76
(8x$3,407.78 4x$3,510.01)
5501
Travel (Mileage)
100.00
100.00
70.31
29.69
5520
Dinner Meetings & Luncheons
150.00
150.00
30.00
80.00
5801
Dues & Association Membership
278.00
308.00
-30.00
110.79
(Public Relations Society of America)
6010
Office Supplies - General
500.00
500.00
83.84
83.23
6013
Small Equipment & Supplies
2,000.00
2,000.00
698.15
65.09
6014
Video Supplies
5,000.00
4,000.00
4,098.10
18.04
6080
Gas, Oil & Grease
1,000.00
1,500.00
271.33
72.87
6091
Tires
200.00
200.00
81.26
59.37
Total
$366,003.00
$378,813.00
$152,394.80
58.36%
Amount funded from RVTV
Roll -Over Account (273500)
- $47,580.00
- $15,000.00
Member Localities
$318423.00 $363,813.00
*In addition to the City's share of the above budget of $363,813, the City will also pay $3,360
for closed captioning for City Council Briefings.
Total Non - Discretionary Line Item Increase is $13,022 (Retirement VRS, Health, VRS Life, Rent)
5
RVTV Financial Report
Current Account Balances as of January 31, 2012
273200 (Operating Budget) .............. ............................... ....................$152,394.80
273450 ( Cox Cable Capital Grant) ..... ............................... ..................$1,213,372.81
(Balance includes accrued interest.)
273500 (RVTV Year -End Rollover Account) ................. ....................$30,525.74.
273200 -0509 (DVD Sales) .............. ............................... ......................$2,270.00
Account 273500 (RVTV Year -End Rollover) represents the unused funds from the Operating Budget since
1992. RVTV does not lose these funds at the end of the fiscal year, rather they are rolled over into this savings
account which may be used for future capital purchases or the operating budget.
2011 Virginia Communications Sales and Use Tax Revenue
Paid by Cox Communications to the
Commonwealth of Virginia for the Benefit
of the City of Roanoke, County of Roanoke, and Town of Vinton
Starting on January 1, 2007, the Virginia Communications Sales and Use Tax Act of 2006 (Va. Code 58.1 -645
et seq.) required Cox Communications, as well as other cable television providers, to pay a five percent (5%)
sales or use tax to the Commonwealth of Virginia in place of paying franchise fees to the localities, including
the City of Roanoke, County of Roanoke; and Town of Vinton. Under the Act, the Commonwealth pays the
amount of revenues it receives from cable television providers, like Cox, to the localities.
For the calendar year 2011, Cox Communications paid to the Commonwealth of Virginia a total of $2,433,691.
The Commonwealth of Virginia paid to the three localities the appropriate share of this total amount as a
replacement amount for the franchise fees.
City of Roanoke:
$1,229,543
Roanoke County:
$1,096,323
Town of Vinton:
$107,825
Total: $2,433,691
G
RVTV 2011 Edited Video Productions
Title
Client
Length
Eat For Education PSA
City of Roanoke
:30
Anti -Bully PSA
City Schools
:30
Home Energy Audit
County of Roanoke
8:00
Love Your Library PSA
County of Roanoke
:30
Teacher of the Year
City Schools
24:00
(2) New Vinton Website PSAs
Town of Vinton
:30 ea.
Arbor Day Celebration
Town of Vinton
6:30
ECC Video
County of Roanoke
15:00
Splash Valley PSA
County of Roanoke
:30
Permit Information
City of Roanoke
8:00
"High Ground" Dedication
Town of Vinton
34:00
Shake, Bake & Sprout PSA
Town of Vinton
:30
Touch A Truck PSA
County of Roanoke
:30
Summer Stock Dinner Theater PSA
County of Roanoke
:30
Police Department Recruitment PSA
County of Roanoke
:30
Volunteer Firefighter PSA
County of Roanoke
:30
School Bus Safety PSA
County Schools
:30
Market Building Open House
City of Roanoke
8:00
CityWorks (X)po PSA
City of Roanoke
:30
VA Conference Ec. Gardening PSA
City of Roanoke
:30
Vinton's Farmer's Market PSA
Town of Vinton
:30
Over the Counter Permits PSA
Town of Vinton
:30
9/11 Remembrance Ceremony PSA
City, County, Town
:30
9/11 Remembrance Ceremony Highlight
City, County, Town
26:00
Convocation Video
City Schools
9:00
World Showcase of Music PSA
County of Roanoke
:30
(2) Green Ridge Rec. Center PSA
County of Roanoke
:30 ea.
CVB Interview (Jane Seymour)
City, County, Town
8:00
Open For Business Video
Town of Vinton
9:00
Stormwater Education
City of Roanoke
5:30
Leaf Collection PSA
City of Roanoke
:30
7
Title
Client
Length
(2) South Co. Library PSAs
County of Roanoke
:30 ea.
Turkey Fryer Safety PSA
County of Roanoke
:30
Cafe2 Video
City of Roanoke
3:30
Voting Precinct Changes
City of Roanoke
12:00
BOS Web Streaming PSA
City of Roanoke
:15
Don't Drink & Drive PSA
City of Roanoke
:30
(2) Save -A -Ton PSAs
City of Roanoke
:30 ea.
(12) Library Happenings
City of Roanoke
7:00 ea.
2011 Total Video Productions
Total Productions City of Roanoke Roanoke County Town of Vinton
114
57
48
9
Percentage
50%
42%
8%
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 7th day of May, 2012.
,No. 39357 - 050712.
A RESOLUTION accepting the Public Safety Answering Point (PSAP) Grant to the City
from the Virginia Wireless E -911 Services Board, and authorizing execution of any required
documentation on behalf of the City.
BE IT RESOLVED by the Council of the City of Roanoke as follows:
1. The City of Roanoke does hereby accept the Public Safety Answering Point Grant
offered by the Virginia Wireless E -911 Services Board in the amount of $58,000, with no local
match required, beginning July 1, 2012, to purchase equipment or, services to support the
enhancement of the City of Roanoke's wireless E -911 capabilities, as more particularly
described in the report of the City Manager to Council, dated May 7, 2012.
2. The City Manager,and the City Clerk are hereby authorized to execute and attest,
on behalf of the City, any necessary documents to accept the grant, in a form approved by the
City Attorney.
3. The City Manager is further directed to furnish such additional information as
may be required in connection with the City's acceptance of this grant.
R- Public Safety Answering Point (PSAP) Grant 5- 7- 2012.doc
ATTEST:
' • O,�J
City Clerk.
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 7th day of May, 2012.
No. 39358 - 050712.
AN ORDINANCE to appropriate funding from the Virginia E -911 Services
Board Grant to the E -911 Upgrades Hardware /Software project, amending and re-
ordaining certain sections of the 2012 -2013 Department of Technology Fund
Appropriations, and dispensing with the second reading by title of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that certain sections of
the 2012 -2013 Department of Technology Fund Appropriations be, and the same are
hereby, amended and reordained to read and provide as follows:
Appropriations
Appropriated from State Grant Funds 13- 430 - 9870 -9007 $ 58,000
Revenue
E -911 Wireless Board State Grant 13- 430 - 9870 -9870 58,000
Pursuant to the provisions of Section 12 of the City Charter, the second reading
of this ordinance by title is hereby dispensed with.
ATTEST:
City Clerk.
`;,..
CITY COUNCIL AGENDA REPORT
To: Honorable Mayor and Members of City Council
Meeting: May 7, 2012
Subject: Virginia E -911 Services Board Grant
Background:
The Virginia E -911 Services Board administers an annual grant program to
financially assist primary Public Safety Answer Points (PSAP). The grant
program is designed for the purchase of equipment or services that support the
continuity and enhancement of wireless E -91 1 across the Commonwealth.
The City of Roanoke's E -911 center applied for and was awarded a grant of
$58,000 for additional 911 phone workstations. This award does not require a
match of local funds. The award is available starting July 1, 2012.
Recommended Action:
Accept the Public Safety Answering Point (PSAP) grant and authorize the City
Manager to execute the grant agreement and any necessary documents to be
approved as to form by the City Attorney.
Adopt the accompanying budget ordinance to establish a revenue estimate in
the Department of Technology Fund and appropriate funding in the amount of
$58,000 to account 13-430-9870-9007 (E -91 1 System Upgrades).
Christop er P. Morrill
City Manager
Distribution: Council Appointed Officers
Michael M. Cline
Chairman
VDEM
John W. Knapp, Jr.
Vice - Chairman
Verizon
David A. Von Moll
Treasurer
Comptroller
Linda W. Cage
Mecklenburg County
J.D. Diggs
York County
Danny Garrison
Richmond Ambulance
Authority
Tracy Hanger
City of Hampton
Lt. Colonel Robert Kerrunler
Virginia State Police
Robert Layman
AT &T
Chief Ron Mastin
Fairfax County
Chief Doug Middleton
Henrico County
5
COMMONWEALTH of VIRGINIA
Virginia E -911 Services Board
January 18, 2012
Mr. Michael Crockett
Roanoke City ECC
215 Church Ave, SW
Roanoke, VA 24011
Dear Mr. Crockett:
Dorothy Spears -Dean
PSC Coordinator
(804) 416 -6201
Terry D. Mayo
Board Administrative
Assistant
(804) 416 -6197
This letter is in reference to your grant application for consideration under the
FYI PSAP Grant Program for CPE positions — training /expanded call tracking,
Grant ID 17. I am pleased to advise you that the Virginia E -911 Services Board
has approved your request. You have been awarded $58,000. This award does
not require a match of local funds.
The PSAP Grant Program has a grant cash disbursement policy of
reimbursement. A firm fixed -price contract, purchase order, or quote will not be
acceptable forms of documentation for draw down of funds against the grant
award. Grantees must wait until services are performed or goods are received
and the corresponding invoices are received and/or paid in order to recover costs.
Funding for this grant award will be available for draw down beginning July 1,
2012. All funding requests must be submitted on the Public Safety Grant Draw
Down Request Form, which is available on the ISP website. The invoice(s) that
substantiates the amount requested must be attached to the request form when
submitted for funding payment. Once the project is complete, you will need to
close out the grant award with a final Financial and Programmatic Report.
Sincerely,
c : 77z �
Lisa Nicholson
Public Safety Program Manager
Commonwealth Enterprise Solutions Center — 11751 Meadowville Lane — Chester, Virginia 23836
(866) 482 -3911 — FAX (804) 416 -6353 — TTY USERS TDD #711— www.va9l l .org
Finally, in order for a funding request to be processed, the PSAP must have
Sam Nixon
VITA
already submitted any required financial and grant progress reports for any
previous fiscal years by the identified deadline, unless an exception has been
Pat B. Shumate
Roanoke County
granted �l submission o an anted b the PSC Coordinator. This includes required bmissif true-
�'
ups
ups and supporting documentation.
Mickey Sims
Buggs Island Telephone
If you have any questions, please do not hesitate to contact your Regional
Denise B. Smith
Coordinator or me via email.
Charles City County
Congratulations on your grant award!
Sincerely,
c : 77z �
Lisa Nicholson
Public Safety Program Manager
Commonwealth Enterprise Solutions Center — 11751 Meadowville Lane — Chester, Virginia 23836
(866) 482 -3911 — FAX (804) 416 -6353 — TTY USERS TDD #711— www.va9l l .org
IN THE COUNCIL FOR THE CITY OF ROANOKE, VIRGINIA
The 7th day of May, 2012.
No. 39359 - 050712.
A RESOLUTION authorizing acceptance of the Shelter Plus Care Renewal Grant Award
from the U. S. Department of Housing and Urban Development, in the amount of $177,924;
authorizing the City of Roanoke to serve as fiscal agent for the distribution of such funds; and
authorizing the execution of the necessary documents.
BE IT RESOLVED by the Council of the City of Roanoke that:
1. The City of Roanoke hereby accepts the Shelter Plus Care Renewal Grant Award
from the U. S. Department of Housing and Urban Development, in the amount of $177,924, with a
required local in -kind dollar for dollar match of supportive services, such match to be provided by
the City of Roanoke and various external agencies, for a one year period, beginning July 11, 2012,
through July 10, 2013, to provide rental assistance and supportive services to disabled, homeless
individuals and their families, as more particularly described in the report of the City Manager to
Council, dated May 7, 2012.
2. The City of Roanoke is authorized to be the fiscal agent for this grant and shall be
responsible for distributing the grant proceeds.
3. The City Manager is hereby authorized to execute any and all requisite documents, in a
form approved by the City Attorney, and to furnish such additional information as may be required in
connection with the City's acceptance of this grant.
R- Shelter Plus Care Grant Award.5- 7- 12.doc
ATTEST:
City Clerk
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 7th day of May, 2012.
No. 39360- 050712.
AN ORDINANCE to appropriate funding from the United States Department of
Housing and Urban Development for the Shelter Plus Care Grant, amending and
reordaining certain sections of the 2011 -2012 Grant Fund Appropriations, and dispensing
with the second reading by title of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that the following
sections of the 2011 -2012 Grant Fund Appropriations be, and the same are hereby,
amended and reordained to read and provide as follows:
Appropriations
Shelter Plus Care
Revenues
Shelter Plus Care FY13
35- 630 - 5304 -2159
35- 630 - 5304 -5304
$ 177,924
177,924
Pursuant to the provisions of Section 12 of the City Charter, the second reading
of this ordinance by title is hereby dispensed with.
ATTEST:
City Clerk.
of R0
CITY COUNCIL AGENDA REPOR]
_JISy _
To: Honorable Mayor and Members of City Council
Meeting: May 7, 2012
Subject: City of Roanoke Shelter Plus Care Home at Last Grant Renewal
Background:
A Shelter Plus Care grant allocation of $177,924 was awarded to the City of
Roanoke for a one year period beginning July 11 , 2012, through July 10, 2013.
A local in -kind dollar for dollar match of supportive services is required and has
been committed to by the following agencies: Salem Department of Veterans
Affairs Medical Center, City of Roanoke Department of Social Services, Total
Action Against Poverty, Blue Ridge Independent Living Center, Blue Ridge
Behavioral Healthcare, City of Roanoke Health Department, Support Systems,
Inc., Dominion Day and the Roanoke Redevelopment and Housing Authority.
Permanent supportive housing continues to be identified as a top priority for
the Blue Ridge Continuum of Care and the Roanoke Regional Advisory Council
on Homelessness. This program provides rental assistance and supportive
services to 24 disabled, homeless individuals and their families. Disabilities are
defined as serious mental illness, chronic substance abuse, AIDS or related
diseases and physical disabilities.
Recommended Action:
As fiscal agent, authorize the City Manager to accept the Shelter Plus Care
Renewal Grant Award in the amount of $177,924 from the U. S. Department of
Housing and Urban Development and execute the required grant documents on
behalf of the City; such documents to be approved as to form by the City
Attorney.
Adopt the accompanying budget ordinance to establish a revenue estimate in
the amount of $177,924 and appropriate funding in the same amount to an
account to be established by the Director of Finance in the Grant Fund.
----------------------
Christopher P. Morrill
City Manager
Distribution: Council Appointed Officers
R. Brian Townsend, Assistant City Manager for Community Development
Jane R. Conlin, Director, Human /Social Services
QQ�P�MENT0',%
* Iflil�l
��G IIIIIIII Q��
98gIV DEVSvO
U.S. Department of Housing and Urban Development
Office of Community Planning and Development
600 East Broad Street
Richmond, VA 23219
Grant Number: VA0032C3F021104
Project Name: VA -502 - REN - City of Roanoke Shelter Plus Care Home At Last
Total Award Amount: $177,924
Number of Units: 24
Component: TRA
Recipient: City of Roanoke
Contact Person and Title: Christopher Morrill, City Manager
Telephone Number: (540) 853 -2333
Fax Number: (540) 853 -1138
E -mail Address: chris.morrill @roanokeva.gov
EIN /Tax ID Number: 54- 6001569
DUNS Number: 006704316
Effective Date:
Project Location(s):
2011 SHELTER PLUS CARE RENEWAL AGREEMENT
This Agreement is made by and between the United States Department of Housing and
Urban Development (HUD) and the Recipient, which is described in section 1 of Exhibit 2.
This Agreement will be governed by Subtitle F of Title IV of the McKinney -Vento
Homeless Assistance Act 42 U.S.C. 11301 et sea. (the Act); the HUD Shelter Plus Care Program
final rule codified at 24 CFR 582 ( "the Rule "), which is attached hereto and made a part hereof as
Exhibit 1, and the Notice of Funding Availability (NOFA) that was published in two parts. The
first part was the Policy Requirements and General Section of the NOFA, and the second part was
the Continuum of Care Homeless Assistance Programs section of the NOFA, which are located at
h_ttp: / /archives.hud.gov /funding /2011 /fundsavail.cfm. The terms "Grant" or "Grant Funds" mean
the funds for rental assistance that are provided under this Agreement. The term "Application"
means the original and renewal application submissions, including the certifications and
assurances, and any information or documentation required to meet any grant award conditions
(including the application submissions for grants being consolidated in this agreement), on the
basis of which HUD approved a grant. The Application is incorporated herein as part of this
Agreement; however, in the event of any conflict between the Application and any provision
contained herein, this Shelter Plus Care Agreement shall control.
www.hud.gov espanol.hud.gov Page 1
The following are attached hereto and made a part hereof-
[23 Exhibit 1 - The Shelter Plus Care Program Rule
M Exhibit 2 - for Tenant -based Rental Assistance
❑ Exhibit 3 - for Project -based Rental Assistance
❑ Exhibit 4 - for Sponsor -based Rental Assistance
❑ Exhibit 5 - for Section 8 Moderate Rehabilitation for Single Room Occupancy
❑ Exhibit 5A - Subgrant for the Administration of Rental Assistance (for SRO)
HUD notifications to the Recipient shall be to the address of the Recipient as stated in the
Application, unless HUD is otherwise advised in writing. Recipient notifications to HUD shall be
to the HUD Field Office executing the. Agreement.
Recipient agrees to conduct an ongoing assessment of the rental assistance and supportive
services required by the participants in the program; to assure the adequate provisions of
supportive services to the participants in the program; to be responsible for overall administration
of this grant, including overseeing any sub - recipients, contractors and subcontractors; and to
comply with such other terms and conditions, including record keeping and reports (which must
include racial and ethnic data on participants for program monitoring and evaluation purposes), as
the Secretary may establish for purposes of carrying out the program in an effective and efficient
manner.
The recipient and project sponsor, if any, will not knowingly allow illegal activities in any
unit assisted with S +C funds.
Recipient agrees to draw Grant Funds for and to make rental assistance payments on
behalf of eligible program participants at least quarterly.
A default shall consist of any use of Grant Funds for a purpose other than as authorized by
this Agreement, noncompliance with the Act, Rule, any material breach of the Agreement, failure
to expend Grant Funds in a timely manner, or misrepresentations in the Application submissions
that, if known by HUD, would have resulted in a grant not being provided. Upon due notice to the
Recipient of the occurrence of any such default and the provision of a reasonable opportunity to
respond, HUD may take one or more of the following actions:
(a) direct the Recipient to submit progress schedules for completing approved activities;
(b) issue a letter of warning advising the Recipient of the default, establishing a date by
which corrective actions must be completed and putting the Recipient on notice that
more serious actions will be taken if the default is not corrected or is repeated;
(c) direct Recipient to establish and maintain a management plan that assigns
responsibility for carrying out remedial actions;
(d) direct the Recipient to suspend, discontinue or not incur costs for the affected activity;
www.hud.gov espanol.hud.gov Page 2
(e) reduce or recapture the grant;
(f) direct the Recipient to reimburse the program accounts for costs inappropriately
charged to the program;
(g) continue the Grant with a substitute Recipient selected by HUD;
(h) other appropriate action including, but not limited to, any remedial action legally
available, such as affirmative litigation seeking declaratory judgment, specific
performance, damages, temporary or permanent injunctions and any other available
remedies.
No delay or omissions by HUD in exercising any right or remedy available to it under the
Agreement shall impair any such right or remedy or constitute a waiver or acquiescence in any
Recipient default.
The Grantee shall comply with requirements established by the Office of Management and
Budget (OMB) concerning the Dun and Bradstreet Data Universal Numbering System (DUNS),
the Central Contractor Registration (CCR) database, and the Federal Funding Accountability and
Transparency Act, including Appendix A to Part 25 of the Financial Assistance Use of Universal
Identifier and Central Contractor Registration, 75 Fed. Reg. 55671 (Sept. 14, 2010)(to be at 2
CFR part 25) and Appendix A to Part 170 of Requirements for Federal Funding Accountability
and Transparency Act Implementation, 75 Fed. Reg. 55663 (Sept. 14, 2010)(to be codified at 2
CFR part 170).
This Agreement constitutes the entire agreement between the parties hereto, and may be
amended only in writing executed by HUD and the Recipient. More specifically, Recipient shall
not change sponsor or population to be served without the prior approval of HUD. No right,
benefit, or advantage of the Recipient or Sponsor hereunder may be assigned without prior written
approval of HUD. The effective date of the Agreement is stated in the attached Exhibit.
Execution of this Agreement terminates any S +C Amendment and Extension Agreement
executed by the parties, as of the effective date of this Agreement. (Where more than one grant is
being consolidated, execution of this Agreement terminates the Grant Agreements for the grants
identified in the attached exhibits, as of the effective date of this agreement.)
By signing below, Recipients that are states and units of local government certify that they
are following a current HUD approved CHAS (Consolidated Plan).
www.hud.gov espanol.hud.gov Page 3
This agreement is hereby executed on behalf of the parties as follows:
UNITED STATES OF AMERICA,
Secretary of Housing and Urban Development
April 9, 2012
Signature and Date
Ronnie Legette
Print name of signatory
Director
Title
RECIPIENT
BY:
Name of Organization
Signature of Authorized Official
Title
Date
www.hud.gov espanol.hud.gov Page 4
EXHIBIT I
Codified Shelter Plus Care Program Regulation
S +C is subject to the changes made by
the Homeless Definition Rule that is at
the end of this Rule.
PART 582 - SHELTER PLUS CARE
Subpart A- General
Sec.
582.1 Purpose and scope
582.5 Definitions..
Subpart B- Assistance Provided
582.100 Program component descriptions.
582.105 Rental assistance amounts and payments.
582.110 Matching requirements.
582.115 Limitations on assistance.
582.120 Consolidated plan.
Subpart C- Application and Grant Award
582.200 Application and grant award.
582.230 Environmental review
24 CFR Ch. V (4 -1 -09 Edition)
Subpart D- Program Requirements
582.300 General operation.
582.305 Housing quality standards; rent
reasonableness.
582.310 Resident rent.
582.315 Occupancy agreements.
582.320 Termination of assistance to
participants.
582.325 Outreach activities.
582.330 Nondiscrimination and equal
opportunity requirements.
582.335 Displacement, relocation, and real
property acquisition.
582.340 Other Federal requirements.
Subpart E-Ad ministration
582.400 Grant agreement.
582.405 Program changes.
582.410 Obligation and deobligation of funds.
AUTHORITY: 42 U.S.C. 3535(d) and 11403 -
11407b.
SOURCE: 58 FR 13892, Mar. 15, 1993, unless
otherwise noted.
Subpart A- General
§ 582.1 Purpose and scope.
(a) General. The Shelter Plus Care program
(S +C) is authorized by title IV, subtitle F, of the
Stewart B. McKinney Homeless Assistance Act
(the McKinney Act) (42 U.S.C. 11403- 11407b).
S +C is designed to link rental assistance to
supportive services for hard -to -serve homeless
persons with disabilities (primarily those who
are seriously mentally ill; have chronic problems
with alcohol, drugs, or both; or have acquired
immunodeficiency syndrome (AIDS) and related
diseases) and their families. The program
provides grants to be used for rental assistance
for permanent housing for homeless persons
with disabilities. Rental assistance grants must
be matched in the aggregate by supportive
services that are equal in value to the amount
of rental assistance and appropriate to the
needs of the population to be served. Recipients
are chosen on a competitive basis nationwide.
(b) Components. Rental assistance is
provided through four components described in
§ 582.100. Applicants may apply for assistance
under any one of the four components, or a
combination.
[58 FR 13892, Mar. 15, 1993, as amended at 61 FR 51169, Sept. 30,
1996]
www.hud.gov espanol.hud.gov Page 5
Oft. of Asst. Sect'., Comm. Planning, Develop., HUD
§ 582.5 Definitions.
The terms Fair Market Rent (FMR), HUD,
Public Housing Agency (PHA), Indian Housing
Authority (IHA), and Secretary are defined in 24
CFR part 5.
As used in this part:
Acquired immunodeficiency syndrome
(AIDS) and related diseases has the meaning
given in section 853 of the AIDS Housing
Opportunity Act (42 U.S.C. 12902).
Applicant has the meaning given in section
462 of the McKinney Act (42 U.S.C. 11403g).
Eligible person means a homeless person
with disabilities (primarily persons who are
seriously mentally ill; have chronic problems
with alcohol, drugs, or both; or have AIDS and
related diseases) and, if also homeless, the
family of such a person. To be eligible for
assistance, persons must be very low income,
except that low- income individuals may be
assisted under the SRO component in
accordance with 24 CFR 813.105(b).
Homeless or homeless individual has the
meaning given in section 103 of the McKinney
Act (42 U.S.C. 11302).
Indian tribe has the meaning given in
section 102 of the Housing and Community
Development Act of 1974 (42 U.S.C. 5302).
Low - income means an annual income not in
excess of 80 percent of the median income for
the area, as determined by HUD. HUD may
establish income limits higher or lower than 80
percent of the median income for the area on
the basis of its finding that such variations are
necessary because of the prevailing levels of
construction costs or unusually high or low
family incomes.
Nonprofit organization has the meaning
given in section 104 of the Cranston - Gonzalez
National Affordable Housing Act (42 U.S.C.
12704). The term nonprofit organization also
includes a community mental health center
established as a public nonprofit organization.
Participant means an eligible person who
has been selected to participate in S +C.
Person with disabilities means a household
composed of one or more persons at least one
of whom is an adult who has a disability.
§ 582.5
(1) A person shall be considered to have a
disability if such person has a physical, mental,
or emotional impairment which is expected to
be of long- continued and indefinite duration;
substantially impedes his or her ability to live
independently; and is of such a nature that such
ability could be improved by more suitable
housing conditions.
(2) A person will also be considered to
have a disability if he or she has a
developmental disability, which is a severe,
chronic disability that -
(i) Is attributable to a mental or physical
impairment or combination of mental and
physical impairments;
(ii) Is manifested before the person attains
age 22;
(iii) Is likely to continue indefinitely;
(iv) Results in substantial functional
limitations in three or more of the following
areas of major life activity:
(A) Self -care;
(B) Receptive and expressive language;
(C) Learning;
(D) Mobility;
(E) Self- direction;
(F) Capacity for independent living; and
(G) Economic self- sufficiency; and
(v) Reflects the person's need for a
combination and sequence of special,
interdisciplinary, or generic care, treatment, or
other services which are of lifelong or extended
duration and are individually planned and
coordinated.
(3) Notwithstanding the preceding
provisions of this definition, the term person
with disabilities includes, except in the case of
the SRO component, two or more persons with
disabilities living together, one or more such
persons living with another person who is
determined to be important to their care or
well- being, and the surviving member or
members of any household described in the first
sentence of this definition who were living, in a
unit assisted under this part, with the deceased
member of the household at the time of his or
her death. (In any event, with respect to the
surviving member or members of a household,
the right to rental assistance under this part will
terminate at the end of the grant period
www.hud.gov espanol.hud.gov Page 6
§ 582.100
under which the deceased member was a
participant.)
Recipient means an applicant approved to
receive a S +C grant.
Seriously mentally ill has the meaning given
in section 462 of the McKinney Act (42 U.S.C.
11403g).
Single room occupancy (SRO) housing
means a unit for occupancy by one person,
which need not but may contain food
preparation or sanitary facilities, or both.
Sponsor means a nonprofit organization
which owns or leases dwelling units and has
contracts with a recipient to make such units
available to eligible homeless persons and
receives rental assistance payments under the
SRA component.
State has the meaning given in section 462
of the McKinney Act (42 U.S.C. 114038).
Supportive service provider, or service provider,
means a person or organization licensed or
otherwise qualified to provide supportive
services, either for profit or not for profit.
Supportive services means assistance that -
(1) Addresses the special needs of eligible
persons; and
(2) Provides appropriate services or assists
such persons in obtaining appropriate services,
including health care, mental health treatment,
alcohol and other substance abuse services,
child care services, case management services,
counseling, supervision, education, job training,
and other services essential for achieving and
maintaining independent living.
(Inpatient acute hospital care does not qualify
as a supportive service.).
Unit of general local government has the
meaning given in section 102 of the Housing
and Community Development Act of 1974 (42
U.S.C. 5302).
Very low- income means an annual income
not in excess of 50 percent of the median
income for the area, as determined by HUD,
with adjustments for smaller and larger families.
HUD may establish income limits higher or lower
than 50 percent of the median income for the
area on the basis of its finding that such
variations are
24 CFR Ch. V (4 -1 -09 Edition)
necessary because of unusually high or low
family incomes.
[61 FR 51169, Sept. 30, 1996; 62 FR 13539, Mar. 21, 1997]
Subpart B- Assistance Provided
§ 582.100 Program component descriptions.
(a) Tenant -based rental assistance (TRA).
Tenant -based rental assistance provides grants
for rental assistance which permit participants
to choose housing of an appropriate size in.
which to reside. Participants retain the rental
assistance if they move. Where necessary to
facilitate the coordination of supportive services,
grant recipients may require participants to live
in a specific area for their entire period of
participation or in a specific structure for the
first year and in a specific area for the
remainder of their period of participation.
Recipients may not define the area in a way
that violates the Fair Housing Act or the
Rehabilitation Act of 1973. The term of the
grant between HUD and the grant recipient for
TRA is five years.
(b) Project -based rental assistance (PRA).
Project -based rental assistance provides grants
for rental assistance to the owner of an existing
structure, where the owner agrees to lease the
subsidized units to participants. Participants do
not retain rental assistance if they move. Rental
subsidies are provided to the owner for a period
of either five or ten years. To qualify for ten
years of rental subsidies, the owner must
complete at least $3,000 of eligible
rehabilitation for each unit (including the unit's
prorated share of work to be accomplished on
common areas or systems), to make the
structure decent, safe and sanitary. This
rehabilitation must be completed with in 12
months of the grant award.
(c) Sponsor -based rental assistance (SRA).
Sponsor -based rental assistance provides grants
for rental assistance through contracts between
the grant recipient and sponsor organizations. A
sponsor may be a private, nonprofit
organization or a community mental health
agency established as a public nonprofit
organization. Participants reside in housing
owned or leased by
www.hud.gov espanol.hud.gov Page 7
Ofc. of Asst. Secy., Comm. Planning, Develop., HUD
§ 582.105
the sponsor. The term of the grant between
program that includes a range of housing types
HUD and the grant recipient for SRA is five
with differing levels of supportive services.
years.
Rental assistance may include security deposits
(d) Moderate rehabilitation for single room
on units in an amount up to one month's rent.
occupancy dwellings (SRO). (1) The SRO
(b) Amount of the grant. The amount of
component provides grants for rental assistance
the grant is based on the number and size of
in connection with the moderate rehabilitation
units proposed by the applicant to be assisted
of single room occupancy housing units.
over the grant period. The grant amount is
Resources to initially fund the cost of
calculated by multiplying the number of units
rehabilitating the dwellings must be obtained
proposed times the applicable Fair Market Rent
from other sources. However, the rental
(FMR) of each unit times the term of the grant.
assistance covers operating expenses of the
(c) Payment of grant. (1) The grant
rehabilitated SRO units occupied by homeless
amount will be reserved for rental assistance
persons, including debt service to retire the cost
over the grant period. An applicant's grant
of the moderate rehabilitation over a ten -year
request is an estimate of the amount needed for
period.
rental assistance. Recipients will make draws
(2) SRO housing must be in need of
from the reserved amount to pay the actual
moderate rehabilitation and must meet the
costs of rental assistance for program
requirements of 24 CFR 882.803(a). Costs
participants. For TRA, on demonstration of
associated with rehabilitation of common areas
need, up to 25 percent of the total rental
may be included in the calculation of the cost
assistance awarded may be spent in any one of
for assisted units based on the proportion of the
the five years, or a higher percentage if
number of units to be assisted under this part to
approved by HUD, where the applicant provides
the total number of units.
evidence satisfactory to HUD that it is financially
(3) SRO assistance may also be used for
committed to providing the housing assistance
efficiency units selected for rehabilitation under
described in the application for the full five -year
this program, but the gross rent (contract rent
period.
plus any utility allowance) for those units will be
(2) A recipient must serve at least as many
no higher than for SRO units (i.e., 75 percent of
participants as shown in its application. Where
the 0- bedroom Moderate Rehabilitation Fair
the grant amount reserved for rental assistance
Market Rent)_.
over the grant period exceeds the amount that
(4) The requirements regarding
will be needed to pay the actual costs of rental
maintenance, operation, and inspections
assistance, due to such factor as contract rents
described in 24 CFR 882.806(b)(4) and
being lower than FMRs and participants are
882.808(n) must be met.
being able to pay a portion of the rent,
(5) Governing regulations. Except where
recipients may use the remaining funds for the
there is a conflict with any requirement under
costs of administering the housing assistance,
this part or where specifically provided, the SRO
as described in paragraph (e) of this section, for
component will be governed by the regulations
damage to property, as described in paragraph
set forth in 24 CFR part 882, subpart H.
(f) of this section, for covering the costs of rent
increases, or for serving a great number of
§ 582.105 Rental assistance amounts and
participants.
payments.
(d) Vacancies. (1) If a unit assisted under
(a) Eligible activity. S +C grants may be
this part is vacated before the expiration of the
used for providing rental assistance for housing
occupancy agreement described in § 582.315 of
occupied by participants in the program and
this part, the assistance for the unit may
administrative costs as provided for in
continue for a maximum of 30 days from the
paragraph (e) of this section, except that the
end of the month in which the unit was vacated,
housing may not be currently receiving Federal
unless occupied by another eligible person. No
funding for rental assistance or operating costs
additional assistance
under other HUD programs. Recipients may
design a housing
www.hud.gov
espanol.hud.gov Page 8
§ 582.110
will be paid until the unit is occupied by another
eligible person.
(2) As used in this paragraph (d), the term
"vacate" does not include brief periods of
inpatient care, not to exceed 90 days for each
occurrence.
(e) Administrative costs. (1) Up to eight
percent of the grant amount may be used to
pay the costs of administering the housing
assistance. Recipients may contract with
another entity approved by HUD to administer
the housing assistance.
(2) Eligible administrative activities include
processing rental payments to landlords,
examining participant income and family
composition, providing housing information and
assistance, inspecting units for compliance with
housing quality standards, and receiving into
the program new participants. This
administrative allowance does not include the
cost of administering the supportive services or
the grant (e.g., costs of preparing the
application, reports or audits required by HUD),
which are not eligible activities under a S +C
grant.
(f) Property damage. Recipients may use
grant funds in an amount up to one month's
rent to pay for any damage to housing due to
the action of a participant.
[58 FR 13892, Mar. 15, 1993, as amended at 61 FR 51170, Sept. 30,
1996]
§ 582.110 Matching requirements.
(a) Matching rental assistance with
supportive services. (1) To qualify for rental
assistance grants, an applicant must certify that
it will provide or ensure the provision of
supportive services, including funding the
services itself if the planned resources do not
become available for any reason, appropriate to
the needs of the population being served, and
at least equal in value to the aggregate amount
of rental assistance funded by HUD. The
supportive services may be newly created for
the program or already in operation, and may
be provided or funded by other Federal, State,
local, or private programs in accordance with 42
U.S.C. 11403b. This statute provides that a
recipient may use funds from any source,
including any other Federal source (but
excluding the specific statutory subtitle from
which S +C
24 CFR Ch. V (4 -1 -09 Edition)
funds are provided), as well as State, local, and
private sources, provided that funds from the
other source are not statutorily prohibited to be
used as a match.
(2) Only services that are provided after
the execution of the grant agreement may
count toward the match.
(3) It is the responsibility of the recipient to
ensure that any funds or services used to satisfy
the matching requirements of this section are
eligible under the laws governing the funds or
services to be used as matching funds or
services for a grant awarded under this
program.
(b) Availability to participants. Recipients
must give reasonable assurances that
supportive services will be available to
participants for the entire term of the rental
assistance. The value of the services provided to
a participant, however, does not have to equal
the amount of rental assistance provided that
participant, nor does the value have to be equal
to the amount of rental assistance on a
year -to -year basis.
(c) Calculating the value of supportive
services. In calculating the amount of the
matching supportive services, applicants may
count:
(1) Salaries paid to staff of the recipient to
provide supportive services to S +C participants;
(2) The value of supportive services
provided by other persons or organizations to
S +C participants;
(3) The value of time and services
contributed by volunteers at the rate of $10.00
an hour, except for donated professional
services which may be counted at the
customary charge for the service provided
(professional services are services ordinarily
performed by donors for payment, such as the
services of health professionals, that are
equivalent to the services they provide in their
occupations);
(4) The value of any lease on a building
used for the provision of supportive services,
provided the value included in the match is no
more than the prorated share used for the
program; and
(5) The cost of outreach activities, as
described in § 582.325(a) of this part.
[58 FR 13892, Mar. 15, 1993, as amended at 73 FR 75325, Dec. 11,
2008]
www.hud.gov espanol.hud.gov Page 9
Ofc. of Asst. Secy., Comm. Planning, Develop., HUD
§ 582.115 Limitations on assistance.
(a) Current occupants. Current occupants
of the real property are not eligible for
assistance under this part. However, as
described in § 582.335, persons displaced as a
direct result of acquisition, rehabilitation, or
demolition for a project under the S +C program
are eligible for and must be provided relocation
assistance at Uniform Relocation Act levels.
(b) Amount of assistance provided within a
jurisdiction. HUD will limit the amount of
assistance provided within the jurisdiction of
any one unit of local government to no more
than 10 percent of the amount available.
(c) Faith -based activities. (1) Organizations
that are religious or faith -based are eligible, on
the same basis as any other organization, to
participate in the S +C program. Neither the
Federal government nor a State or local
government receiving funds under S +C
programs shall discriminate against an
organization on the basis of the organization's
religious character or affiliation.
(2) Organizations that are directly funded
under the S +C program may not engage in
inherently religious activities, such as worship,
religious instruction, or proselytization as part of
the programs or services funded under this part.
If an organization conducts such activities, the
activities must be offered separately, in time or
location, from the programs or services funded
under this part, and participation must be
voluntary for the beneficiaries of the
HUD - funded programs or services.
(3) A religious organization that
participates in the S +C program will retain its
independence from Federal, State, and local
governments, and may continue to carry out its
mission, including the definition, practice and
expression of its religious beliefs, provided that
it does not use direct S +C funds to support any
inherently religious activities, such as worship,
religious instruction, or proselytization. Among
other things, faith -based organizations may use
space in their facilities to provide S +C- funded
services, without removing religious art, icons,
scriptures, or other religious symbols. In
addition, an S +C- funded religious organization
retains its authority over
§ 582.120
its internal governance, and it may retain
religious terms in its organization's name, select
its board members on a religious basis, and
include religious references in its organization's
mission statements and other governing
documents.
(4) An organization that participates in the
S +C program shall not, in providing program
assistance, discriminate against a program
beneficiary or prospective program beneficiary
on the basis of religion or religious belief.
(5) If a State or local government
voluntarily contributes its own funds to
supplement federally funded activities, the State
or local government has the option to segregate
the Federal funds or commingle them. However,
if the funds are commingled, this section applies
to all of the commingled funds.
(d) Maintenance of effort. No assistance
received under this part (or any State or local
government funds used to supplement this
assistance) may be used to replace funds
provided under any State or local government
assistance programs previously used, or
designated for use, to assist persons with
disabilities, homeless persons, or homeless
persons with disabilities.
[58 FR 13892, Mar. 15, 1993, as amended at 68 FR 56407, Sept. 30,
2003]
§ 582.120 Consolidated plan.
(a) Applicants that are States or units of
general local government. The applicant must
have a HUD - approved complete or abbreviated
consolidated plan, in accordance with 24 CFR
part 91, and must submit a certification that the
application for funding is consistent with the
HUD - approved consolidated plan. Funded
applicants must certify in a grant agreement
that they are following the HUD - approved
consolidated plan. If the applicant is a State,
and the project will be located in a unit of
general local government that is required to
have, or has, a complete consolidated plan, or
that is applying for Shelter Plus Care assistance
under the same Notice of Fund Availability
(NOFA) and will have an abbreviated
consolidated plan with respect to that
application, the State also must submit a
certification by the unit of general local
government that the State's application is
consistent with the unit
www.hud.gov espanol.hud.gov, Page 10
§ 582.200
of general local government's HUD - approved
consolidated plan.
(b) Applicants that are not States or units
of general local government. The applicant must
submit a certification by the jurisdiction in which
the proposed project will be located that the
jurisdiction is following its HUD - approved
consolidated plan and the applicant's application
for funding is consistent with the jurisdiction's
HUD - approved consolidated plan. The
certification must be made by the unit of
general local government or the State, in
accordance with the consistency certification
provisions of the consolidated plan regulations,
24 CFR part 91, subpart F.
(c) Indian tribes and the Insular Areas of
Guam, the U.S. Virgin Islands, American Samoa,
and the Northern Mariana Islands. These
entities are not required to have a consolidated
plan or to .make consolidated plan certifications.
An application by an Indian tribe or other
applicant for a project that will be located on a
reservation of an Indian tribe will not require a
certification by the tribe or the State. However,
where an Indian tribe is the applicant for a
project that will not be located on a reservation,
the requirement for a certification under
paragraph (b) of this section will apply.
(d) Timing of consolidated plan certification
submissions. Unless otherwise set forth in the
NOFA, the required certification that the
application for funding is consistent with the
HUD - approved consolidated plan must be
submitted by the funding application submission
deadline announced in the NOFA.
[60 FR 16379, Mar. 30, 1995]
Subpart C- Application and Grant
Award
§ 582.200 Application and grant award.
(a) Review. When funds are made
available for assistance, HUD will publish a
notice of fund availability in the FEDERAL
REGISTER in accordance with the requirements
of 24 CFR part 4. Applications will be reviewed
and screened in accordance with the guidelines,
rating•criteria and procedures published in the
notice.
24 CFR Ch. V (4 -1 -09 Edition)
(b) Rating criteria. HUD will award funds
based on the criteria specified in section
455(a)(1) through (8) of the McKinney Act (42
U.S.C. 11403d(1)- 11403d(8)) and on the
following criteria authorized by section
455(a)(9) of the McKinney Act (42 U.S.C.
11403d(9)):
(1) The extent to which the applicant has
demonstrated coordination with other Federal,
State, local, private and other entities serving
homeless persons in the planning and operation
of the project, to the extent practicable;
(2) Extent to which the project targets
homeless persons living in emergency shelters,
supportive housing for homeless persons, or in
places not designed for, or ordinarily used as, a
regular sleeping accommodation for human
beings;
(3) Quality of the project; and
(4) Extent to which the program will serve
homeless persons who are seriously mentally ill,
have chronic alcohol and /or drug abuse
problems, or have AIDS and related diseases.
(Approved by the Office of Management and Budget under control
number 2506 -0118)
[61 FR 51170, Sept: 30, 1996]
§ 582.230 Environmental review.
(a) Activities under this part are subject to
HUD environmental regulations in part 58 of this
title, except that HUD will perform an
environmental review in accordance with part
50 of this title prior to its approval of any
conditionally selected applications from PHAs for
Fiscal Year 2000 and prior years for other than
the SRO component. For activities under a grant
to a PHA that generally would be subject to
review under part 58, HUD may make a finding
in accordance with § 58.11(d) and may itself
perform the environmental review under the
provisions of part 50 of this title if the recipient
PHA objects in writing to the responsible entity's
performing the review under part 58.
Irrespective of whether the responsible entity in
accord with part 58 (or HUD in accord with part
50) performs the environmental review, the
recipient shall supply all available, relevant
information necessary for the responsible entity
(or HUD, if applicable) to perform for each
property any environmental review required by
this part.
www.hud.gov espanol.hud.gov Page 11
Oft. of Asst. Secy., Comm. Planning, Develop., HUD
The recipient also shall carry out mitigating
measures required by the responsible entity (or
HUD, if applicable) or select alternate eligible
property. HUD may eliminate from consideration
any application that would require an
Environmental Impact Statement (EIS).
(b) The recipient, its project partners and
their contractors may not acquire, rehabilitate,
convert, lease, repair, dispose of, demolish, or
construct property for a project under this part,
or commit or expend HUD or local funds for
such eligible activities under this part, until the
responsible entity (as defined in § 58.2 of this
title) has completed the environmental review
procedures required by part 58 and the
environmental certification and RROF have been
approved or HUD has performed an
environmental review under part 50 and the
recipient has received HUD approval of the
property. HUD will not release grant funds if the
recipient or any other party commits grant
funds (i.e., incurs-any costs or expenditures to
be paid or reimbursed with such funds) before
the recipient submits and HUD approves its
RROF (where such submission is required).
[68 FR 56130, Sept. 29, 2003]
Subpart D- Program Requirements
§ 582.300 General operation.
(a) Participation of homeless individuals.
(1) Each recipient must provide for the
consultation and participation of not less than
one homeless individual or formerly homeless
individual on the board of directors or other
equivalent policy- making entity of the recipient,
to the extent that the entity considers and
makes policies and decisions regarding any
housing assisted under this part or services for
the participants. This requirement is waived if
the applicant is unable to meet the requirement
and presents a plan, which HUD approves, to
otherwise consult with homeless or formerly
homeless individuals in considering and making
such policies and decisions. Participation by
such an individual who also is a participant
under the program does not constitute a conflict
of interest under § 582.340(b) of this part.
§ 582.305
(2) To the maximum extent practicable,
each recipient must involve homeless individuals
and families, through employment, volunteer
services, or otherwise, in constructing or
rehabilitating housing assisted under this part
and in providing supportive services required
under § 582.215 of this part.
(b) Ongoing assessment of housing and
supportive services. Each recipient of assistance
must conduct an ongoing assessment of the
housing assistance and supportive services
required by the participants, and make
adjustments as appropriate.
(c) Adequate supportive services. Each
recipient must assure that adequate supportive
services are available to participants in the
program.
(d) Records and reports. (1) Each recipient
must keep any records and, within the
timeframe required, make any reports (including
those pertaining to race, ethnicity, gender, and
disability status data) that HUD may require.
(2) Each recipient must keep on file, and
make available to the public on request, a
description of the procedures used to select
sponsors under the SRA component and
buildings under the SRO, SRA, and PRA
components.
(3) Each recipient must develop, and make
available to the public upon request, its
procedures for managing the rental housing
assistance funds provided by HUD. At a
minimum, such procedures must describe how
units will be identified and selected; how the
responsibility for inspections will be handled;
the process for deciding which unit a participant
will occupy; how participants will be placed in,
or assisted in finding appropriate housing; how
rent calculations will be made and the amount
of rental assistance payments determined; and
what safeguards will be used to prevent the
misuse of funds.
(Approved by the Office of Management and Budget under control
number 2506 -0118)
[58 FR 13892, Mar. 15, 1993, as amended at 61 FR 51171, Sept. 30,
1996]
§ 582.305 Housing quality standards;
rent reasonableness.
(a) Housing quality standards. Housing
assisted under this part must meet the
www.hud.gov espanol.hud.gov Page 12
§ 582.310
applicable housing quality standards (HQS)
under § 982.401 of this title- except that §
982.4010) of this title does not apply and
instead part 35, subparts A, B, K and R of this
title apply -and, for SRO under § 882.803(b) of
this title. Before any assistance will be provided
on behalf of a participant, the recipient, or
another entity acting on behalf of the recipient
(other than the owner of the housing), must
physically inspect each unit to assure that the
unit meets the HQS. Assistance will not be
provided for units that fail to meet the HQS,
unless the owner corrects any deficiencies
within 30 days from the date of the lease
agreement and the recipient verifies that all
deficiencies have been corrected. Recipients
must also inspect all units at least annually
during the grant period to ensure that the units
continue to meet the HQS.
(b) Rent reasonableness. HUD will only
provide assistance for a unit for which the rent
is reasonable. For TRA, PRA, and SRA, it is the
responsibility of the recipient to determine
whether the rent charged for the unit receiving
rental assistance is reasonable, in relation to
rents being charged for comparable unassisted
units, taking into account the location, size,
type, quality, amenities, facilities, and
management and maintenance of each unit, as
well as not in excess of rents currently being
charged by the same owner for comparable
unassisted units. For SRO, rents are calculated
in accordance with 24 CFR 882.805(8).
[58 FR 13892, Mar. 15, 1993, as amended at 61 FR 51171, Sept. 30,
1996; 64 FR 50226, Sept. 15, 1999]
§ 582.310 Resident rent.
(a) Amount of rent. Each participant must
pay rent in accordance with section 3(a)(1) of
the U.S. Housing Act of 1937 (42 U.S.C.
1437a(a)(1)), except that in determining the
rent of a person occupying an intermediate care
facility assisted under title XIX of the Social
Security Act, the gross income of this person is
the same as if the person were being assisted
under title XVI of the Social Security Act.
(b) Calculating income. (1) Income of
participants must be calculated in accordance
with 24 CFR 5.609 and 24 CFR 5.611(a).
24 CFR Ch. V (4 -1 -09 Edition)
(2) Recipients must examine a participant's
income initially, and at least annually thereafter,
to determine the amount of rent payable by the
participant. Adjustments to a participant's rental
payment must be made as necessary.
(3) As a condition of participation in the
program, each participant must agree to supply
the information or documentation necessary to
verify the participant's income. Participants must
provide the recipient information at any time
regarding changes in income or other
circumstances that may result in changes to a
participant's rental payment.
[66 FR 6225, ]an. 19, 2001]
§ 582.315 Occupancy agreements.
(a) Initial occupancy agreement.
Participants must enter into an occupancy
agreement for a term of at least one month.
The occupancy agreement must be
automatically renewable upon expiration, except
on prior notice by either party.
(b) Terms of agreement. In addition to
standard lease provisions, the occupancy
agreement may also include a provision
requiring the participant to take part in the
supportive services provided through the
program as a condition of continued occupancy.
§ 582.320 Termination of assistance to
participants.
(a) Termination of assistance. The recipient
may terminate assistance to a participant who
violates program requirements or conditions of
occupancy. Recipients must exercise judgment
and examine all extenuating circumstances in
determining when violations are serious enough
to warrant termination, so that a participant's
assistance is terminated only in the most severe
cases. Recipients are not prohibited from
resuming assistance to a participant whose
assistance has been terminated.
(b) Due process. In terminating assistance
to a participant, the recipient must provide a
formal process that recognizes the rights of
individuals receiving assistance to due process
of law. This process, at a minimum, must
consist of:
www.hud.gov espanol.hud.gov Page 13
Ofc. of Asst. Secy., Comm. Planning, Develop., HUD
(1) Written notice to the participant
containing a clear statement of the reasons for
termination;
(2) A review of the decision, in which the
participant is given the opportunity to present
written or oral objections before a person other
than the person (or a subordinate of that
person) who made or approved the termination
decision; and
(3) Prompt written notice of the final
decision to the participant.
§ 582.325 Outreach activities.
Recipients must use their best efforts to
ensure that eligible hard -to -reach persons are
served by S +C. Recipients are expected to make
sustained efforts to engage eligible persons so
that they may be brought into the program.
Outreach should be primarily directed toward
eligible persons who have a nighttime residence
that is an emergency shelter or a public or
private place not designed for, or ordinarily
used as, a regular sleeping accommodation for
human beings (e.g., persons living in cars,
streets, and parks). Outreach activities are
considered to be a supportive service, and the
value of such activities that occur after the
execution of the grant agreement may be
included in meeting the matching requirement.
§ 582.330 Nondiscrimination and equal
opportunity requirements.
(a) General. Recipients may establish a
preference as part of their admissions
procedures for one or more of the statutorily
targeted populations (i.e., seriously mentally ill,
alcohol or substance abusers, or persons with
AIDS and related diseases). However, other
eligible disabled homeless persons must be
considered for housing designed for the target
population unless the recipient can demonstrate
that there is sufficient demand by the target
population for the units, and other eligible
disabled homeless persons would not benefit
from the primary supportive services provided.
(b) Compliance with requirements. (1) In
addition to the nondiscrimination and equal
opportunity requirements set forth in 24 CFR
part 5, recipients serving a designated
population of
§ 582.330
homeless persons must, within the designated
population, comply with the prohibitions against
discrimination against handicapped individuals
under section 503 of the Rehabilitation Act of
1973 (29 U.S.C. 794) and implementing
regulations at 41 CFR chapter 60 -741.
(2) The nondiscrimination and equal
opportunity requirements set forth at part 5 of
this title are modified as follows:
(i) The Indian Civil Rights Act (25
U.S.C. 1301 et seq.) applies to tribes when they
exercise their powers of self - government, and
to IRAs when established by the exercise of
such powers. When an IHA is established under
State law, the applicability of the Indian Civil
Rights Act will be determined on a case -by -case
basis. Projects subject to the Indian Civil Rights
Act must be developed and operated in
compliance with its provisions and all
implementing HUD requirements, instead of title
VI and the Fair Housing Act and their
implementing regulations.
(ii) [Reserved]
(c) Affirmative outreach. (1) If the
procedures that the recipient intends to use to
make known the availability of the program are
unlikely to reach persons of any particular race,
color, religion, sex, age, national origin, familial
status, or handicap who may qualify for
assistance, the recipient must establish
additional procedures that will ensure that
interested persons can obtain information
concerning the assistance.
(2) The recipient must adopt procedures to
make available information on the existence and
locations of facilities and services that are
accessible to persons with a handicap and
maintain evidence of implementation of the
procedures.
(d) The accessibility requirements,
reasonable modification, and accommodation
requirements of the Fair Housing Act and of
section 504 of the Rehabilitation Act of 1973, as
amended.
[58 FR 13892, Mar. 15, 1993, as amended at 61 FR 5210, Feb. 9,
1996]
www.hud.gov espanol.hud.gov Page 14
§ 582.335
§ 582.335 Displacement, relocation, and
real property acquisition.
(a) Minimizing displacement. Consistent
with the other goals and objectives of this part,
recipients must assure that they have taken all
reasonable steps to minimize the displacement
of persons (families, individuals, businesses,
nonprofit organizations, and farms) as a result
of supportive housing assisted under this part.
(b) Relocation assistance for displaced
persons. A displaced person (defined in
paragraph (f) of this section) must be provided
relocation assistance at the levels described in,
and in accordance with, the requirements of the
Uniform Relocation Assistance and Real Property
Acquisition Policies Act of 1970 (URA) (42 U.S.C.
4601 -4655) and implementing regulations at 49
CFR part 24.
(c) Real property acquisition requirements.
The acquisition of real property for supportive
housing is subject to the URA and the
requirements described in 49 CFR part 24,
subpart B.
(d) Responsibility of recipient. (1) The
recipient must certify (i.e., provide assurance of
compliance) that it will comply with the URA,
the regulations at 49 CFR part 24, and the
requirements of this section, and must ensure
such compliance notwithstanding any third
party's contractual obligation to the recipient to
comply with these provisions.
(2) The cost of required relocation
assistance is an eligible project cost in the same
manner and to the same extent as other project
costs. Such costs also may be paid for with local
public funds or funds available from other
sources.
(3) The recipient must maintain records in
sufficient detail to demonstrate compliance with
provisions of this section.
(e) Appeals. A person who disagrees with
the recipient's determination concerning
whether the person qualifies as a "displaced
person," or the amount of relocation assistance
for which the person is eligible, may file a
written appeal of that determination with the
recipient. A low- income person who is
dissatisfied with the recipient's determination on
his or her appeal may submit a written request
for review of that determination to the HUD
field office.
24 CFR Ch. V (4 -1 -09 Edition)
(f) Definition of displaced person. (1) For
purposes of this section, the term "displaced
person" means a person (family, individual,
business, nonprofit organization, or farm) that
moves from real property, or moves personal
property from real property permanently as a
direct result of acquisition, rehabilitation, or
demolition for supportive housing project
assisted under this part. The term "displaced
person" includes, but may not be limited to:
(i) A person that moves permanently from
the real property after the property owner (or
person in control of the site) issues a vacate
notice or refuses to renew an expiring lease, if
the move occurs on or after:
(A) The date that the recipient submits to
HUD an application for assistance that is later
approved and funded, if the recipient has
control of the project site; or
(B) The date that the recipient obtains
control of the project site, if such control is
obtained after the submission of the application
to HUD.
(ii) Any person, including a person who
moves before the date described in paragraph
(f)(1)(i) of this section, if the recipient or HUD
determines that the displacement resulted
directly from acquisition, rehabilitation, or
demolition for the assisted project.
(iii) A tenant - occupant of a dwelling unit
who moves permanently from the
building /complex on or after the date of the
"initiation of negotiations" (see paragraph (g) of
this section) if the move occurs before the
tenant has been provided written notice offering
him or her the opportunity to lease and occupy
a suitable, decent, safe and sanitary dwelling in
the same building/ complex, under reasonable
terms and conditions, upon completion of the
project. Such reasonable terms and conditions
must include a monthly rent and estimated
average monthly utility costs that do not exceed
the greater of:
(A) The tenant's monthly rent before the
initiation of negotiations and estimated average
utility costs, or
(B) 30 percent of gross household income.
If the initial rent is at or near the maximum,
there must be a reasonable
basis for concluding at the time
www.hud.gov espanol.hud.gov Page 15
Ofc. of Asst. Sect'., Comm. Planning, Develop., HUD
the project is initiated that future rent increases
will be modest.
(iv) A tenant of a dwelling who is required
to relocate temporarily, but does not return to
the building /complex, if either:
(A) A tenant is not offered payment for all
reasonable out -of- pocket expenses incurred in
connection with the temporary relocation, or
(B) Other conditions of the temporary
relocation are not reasonable.
(v) A tenant of a dwelling who moves from
the building /complex permanently after-he or
she has been required to move to another unit
in the same building /complex, if either:
(A) The tenant is not offered
reimbursement for all reasonable out -of- pocket
expenses incurred in connection with the move;
or
(B) Other conditions of the move are not
reasonable.
(2) Notwithstanding the provisions of
paragraph (f)(1) of this section, a person does
not qualify as a "displaced person" (and is not
eligible for relocation assistance under the URA
or this section), if:
(i) The person has been evicted for serious
or repeated violation of the terms and
conditions of the lease or occupancy agreement,
violation of applicable Federal, State, or local or
tribal law, or other good cause, and HUD
determines that the eviction was not undertaken
for the purpose of evading the obligation to
provide relocation assistance;
(ii) The person moved into the property
after the submission of the application and,
before signing a lease and commencing
occupancy, was provided written notice of the
project, its possible impact on the person (e.g.,
the person may be displaced, temporarily
relocated, or suffer a rent increase) and the fact
that the person would not qualify as a
"displaced person" (or for any assistance
provided under this section), if the project is
approved;
(iii) The person is ineligible under 49 CFR
24.2(g)(2); or
(iv) HUD determines that the person was
not displaced as a direct result of acquisition,
rehabilitation, or demolition for the project.
(3) The recipient may request, at any time,
HUD's determination of whether
§ 582.340
a displacement is or would be covered under
this section.
(g) Definition of initiation of negotiations.
For purposes of determining the formula for
computing the replacement housing assistance
to be provided to a residential tenant displaced
as a direct result of privately undertaken
rehabilitation, demolition, or acquisition of the
real property, the term "initiation of
negotiations" means the execution of the
agreement between the recipient and HUD, or
selection of the project site, if later.
§ 582.340 Other Federal requirements.
In addition to the Federal requirements set forth
in 24 CFR part 5, the following requirements
apply to this program:
(a) OMB Circulars.1 (1) The policies,
guidelines, and requirements of OMB Circular
No. A -87 (Cost Principles Applicable to Grants,
Contracts and Other Agreements with State and
Local Governments) and 24 CFR part 85 apply
to the acceptance and use of assistance under
the program by governmental entities, and OMB
Circular Nos. A -110 (Grants and Cooperative
Agreements with Institutions of Higher
Education, Hospitals, and Other Nonprofit
Organizations) and 24 CFR part 84 and A -122
(Cost Principles Applicable to Grants, Contracts
and Other Agreements with Nonprofit
Institutions) apply to the acceptance and use of
assistance by private nonprofit organizations,
except where inconsistent with provisions of the
McKinney Act, other Federal statutes, or this
part.
(2) The financial management systems
used by recipients under this program must
provide for audits in accordance with the
provisions of 24 CFR part 44. Private nonprofit
organizations who are subrecipients are subject
to the audit requirements of 24 CFR part 45.
HUD may perform or require additional audits as
it finds necessary or appropriate.
(b) Conflict of interest. (1) In addition to
the conflict of interest requirements
1 Copies of OMB Circulars may be obtained from E.O.P. Publications,
room 2200, New Executive Office Building, Washington, DC 20503,
telephone (202) 395 -7332. (This is not a toll -free number.) There is
a limit of two free copies.
www.hud.gov espanol.hud.gov Page 16
§ 582.400
in 24 CFR part 85, no person who is an
employee, agent, consultant, officer, or elected
or appointed official of the recipient and who
exercises or has exercised any functions or
responsibilities with respect to assisted
activities, or who is in a position to participate in
a decisionmaking process or gain inside
information with regard to such activities, may
obtain a personal or financial interest or benefit
from the activity, or have an interest in any
contract, subcontract, or agreement with
respect thereto, or the proceeds thereunder,
either for himself or herself or for those with
whom he or she has family or business ties,
during his or her tenure or for one year
thereafter. Participation by homeless individuals
who also are participants under the program in
policy or decisionmaking under § 582.300 of this
part does not constitute a conflict of interest.
(2) Upon the written request of the
recipient, HUD may grant an exception to the
provisions of paragraph (b)(1) of this section on
a case -by -case basis when it determine that the
exception will serve to further the purposes of
the program and the effective and efficient
administration of the recipient's project. An
exception may be considered only after the
recipient has provided the following:
(i) For States, units of general local
governments, PHAs and IRAs, a disclosure of
the nature of the conflict, accompanied by an
assurance that there has been public disclosure
of the conflict and a description of how the
public disclosure was made; and
(ii) For all recipients, an opinion of the
recipient's attorney that the interest for which
the exception is sought would not violate State
or local law.
(3) In determining whether to grant a
requested exception after the recipient has
satisfactorily met the requirement of paragraph
(b)(2) of this section, HUD will consider the
cumulative effect of the following factors, where
applicable:
(i) Whether the exception would provide a
significant cost benefit or an essential degree of
expertise to the project which would otherwise
not be available;
(ii) Whether the person affected is a
member of a group or class of eligible persons
and the exception will permit
24 CFR Ch. V (4 -1 -09 Edition)
such person to receive generally the same
interests or benefits as are being made available
or provided to the group or class;
(iii) Whether the affected person has
withdrawn from his or her functions or
responsibilities, or the decisionmaking process
with respect to the specific assisted activity in
question;
(iv) Whether the interest or benefit was
present before the affected person was in a
position as described in paragraph (b)(1) of this
section;
(v) Whether undue hardship will result
either to the recipient or the person affected
when weighed against the public interest served
by avoiding the prohibited conflict; and
(vi) Any other relevant considerations.
[58 FR 13892, Mar. 15, 1993, as amended at 61 FR 5210, Feb. 9,
1996; 61 FR 51171, Sept. 30, 1996; 62 FR 13539, Mar. 21, 1997]
Subpart E- Administration
§ 582.400 Grant agreement.
(a) General. The grant agreement will be
between HUD and the recipient. HUD will hold
the recipient responsible for the overall
administration of the program, including
overseeing any subrecipients or contractors.
Under the grant agreement, the recipient must
agree to operate the program in accordance
with the provisions of this part and other
applicable HUD regulations.
(b) Enforcement. HUD will enforce the
obligations in the grant agreement through such
action as may be necessary, including
recapturing assistance awarded under the
program.
§ 582.405 Program changes.
(a) Changes. HUD must approve, in writing, any
significant changes to an approved program.
Significant changes that require approval
include, but are not limited to, a change in
sponsor , a change in the project site for SRO or
PRA with rehabilitation projects, and a change
in the type of persons with disabilities to be
served. Depending on the nature of the change,
HUD may require a new certification of
consistency with the CHAS (see § 582.120).
www.hud.gov espanol.hud.gov Page 17
Ofc. of Asst. Sect'., Comm. Planning, Develop., HUD
(b) Approval. Approval for such changes is
contingent upon the application ranking
remaining high enough to have been
competitively selected for funding in the year
the application was selected.
§ 582.410 Obligation and deobligation
of funds.
(a) Obligation of funds. When HUD and the
applicant execute a grant agreement, HUD will
obligate funds to cover the amount of the
approved grant. The recipient will be expected
to carry out the activities as proposed in the
application. After the initial obligation of funds,
HUD is under no obligation to make any upward
revisions to the grant amount for any approved
assistance.
(b) Deobligation. (1) HUD may deobligate
all or a portion of the approved grant amount if
such amount is not expended in a timely
manner, or the proposed housing for which
funding was approved or the supportive services
proposed in the application are not provided in
accordance with the approved application, the
requirements of this part, and other applicable
HUD regulations. The grant agreement may set
forth other circumstances under which funds
may be deobligated, and other sanctions may
be imposed.
(2) HUD may readvertise, in a notice of
fund availability, the availability of funds that
have been deobligated, or may reconsider
applications that were submitted in response to
the most recently published notice of fund
availability and select applications for funding
with the deobligated funds. Such selections
would be made in accordance with the selection
process described in § 582.220 of this part. Any
selections made using deobligated funds will be
subject to applicable appropriation act
requirements governing the use of deobligated
funding authority.
(Approved by the Office of Management and Budget under control
number 2506 -0118)
§ 583.1
www.hud.gov espanol.hud.gov Page 18
The 2011 Amendments to the
Shelter Plus Care Codified Regulation
PART 582 - SHELTER PLUS CARE
PROGRAM
3. The authority citation for 24 CFR part
582 continues to read as follows:
Authority: 42 U.S.C. 3535(d), and
11403- 11407b.
4. In § 582.5, the definition of Homeless or
homeless individual" is removed, the definitions
of "Developmental disability" and "Homeless"
are added, and the definition of "Person with
disabilities" is revised to read as follows:
6582.5 Definitions.
Developmental disability means, as defined
in section 102 of the Developmental Disabilities
Assistance and Bill of Rights Act of 2000 (42
U.S.C. 15002):
(1) A severe, chronic disability of an individual
that -
(i) Is attributable to a mental or physical
impairment or combination of mental and
physical impairments;
(ii) Is manifested before the individual
attains age 22;
(iii) Is likely to continue indefinitely;
(iv) Results in substantial functional
limitations in three or more of the following
areas of major life activity:
(A) Self -care;
(B) Receptive and expressive language;
(C) Learning;
(D) Mobility;
(E) Self- direction;
(F) Capacity for independent living;
(G) Economic self- sufficiency; and
(v) Reflects the individual's need for a
combination and sequence of special,
interdisciplinary, or generic services,
individualized supports, or other forms of
assistance that are of lifelong or extended
duration and are individually planned and
coordinated.
Billing Code 4210 -67
(2) An individual from birth to age 9, inclusive,
who has a substantial developmental delay or
specific congenital or acquired condition, may
be considered to have a developmental
disability without meeting three or more of the
criteria described in paragraphs (1)(i) through
(v) of the definition of "developmental disability"
in this section if the individual, without services
and supports, has a high probability of meeting
those criteria later in life.
Homeless means:
(1) An individual or family who lacks a fixed,
regular, and adequate nighttime residence,
meaning:
(i) An individual or family with a primary
nighttime residence that is a public or private
place not designed for or ordinarily used as a
regular sleeping accommodation for human
beings, including a car, park, abandoned
building, bus or train station, airport, or
camping ground;
(ii) An individual or family living in a
supervised publicly or privately operated shelter
designated to provide temporary living
arrangements (including congregate shelters,
transitional housing, and hotels and motels paid
for by charitable organizations or by federal,
state, or local government programs for
low- income individuals); or
(iii) An individual who is exiting an institution
where he or she resided for 90 days or less and
who resided in an emergency shelter or place
not meant for human habitation immediately
before
entering that institution;
(2) An individual or family who will imminently
lose their primary nighttime residence, provided
that:
(i) The primary nighttime residence will be
lost within 14 days of the date of application for
homeless assistance;
(ii) No subsequent residence has been
identified; and
(iii) The individual or family lacks the
resources or support networks, e.g., family,
friends, faith -based or other social networks,
needed to obtain other permanent housing;
www.hud.gov espanol.hud.gov Page 19
(3) Unaccompanied youth under 25 years of
age, or families with children and youth, who do
not otherwise qualify as homeless under this
definition, but who:
(1) Are defined as homeless under section
387 of the Runaway and Homeless Youth Act
(42 U.S.C. 5732a), section 637 of the Head
Start Act (42 U.S.C. 9832), section 41403 of the
Violence Against Women Act of 1994 (42 U.S.C.
14043e -2), section 330(h) of the Public Health
Service Act (42 U.S.C. 254b(h)), section 3 of the
Food and Nutrition Act of 2008 (7 U.S.C. 2012),
section 17(b) of the Child Nutrition Act of 1966
(42 U.S.C. 1786(b)), or section 725 of the
McKinney -Vento Homeless Assistance Act (42
U.S.C. 11434a);
(ii) Have not had a lease, ownership
interest, or occupancy agreement in permanent
housing at any time during the 60 days
immediately preceding the date of application
for homeless assistance;
(iii) Have experienced persistent instability
as measured by two moves or more during the
60 -day period immediately preceding the date
of applying for homeless assistance; and
(iv) Can be expected to continue in such
status for an extended period of time because
of chronic disabilities; chronic physical health or
mental health conditions; substance addiction;
histories of domestic violence or childhood
abuse (including neglect); the presence of a
child or youth with a disability; or two or more
barriers to employment, which include the lack
of a high school degree or General Education
Development (GED), illiteracy, low English
proficiency, a history of incarceration or
detention for criminal activity, and a history of
unstable employment; or
(4) Any individual or family who:
(i) Is fleeing, or is attempting to flee,
domestic violence, dating violence, sexual
assault, stalking, or other dangerous or
life- threatening conditions that relate to
violence against the individual or a family
member, including a child, that has either taken
place within the individual's or family's primary
nighttime residence or has made the individual
or family afraid to return to their primary
nighttime residence;
(ii) Has no other residence; and
(iii) Lacks the resources or support
networks, e.g., family, friends, and faith -based
or other social networks, to obtain other
permanent housing.
Person with disabilities means a household
composed of one or more persons at least one
of whom is an adult who has a disability.
(1) A person shall be considered to have a
disability if he or she has a disability that:
(i) Is expected to be long- continuing or of
indefinite duration;
(ii) Substantially impedes the individual's
ability to live independently;
(iii) Could be improved by the provision of
more suitable housing conditions; and
(iv) Is a physical, mental, or emotional
impairment, including an impairment caused by
alcohol or drug abuse, post- traumatic stress
disorder, or brain injury.
(2) A person will also be considered to have a
disability if he or she has a developmental
disability, as defined in this section.
(3) A person will also be considered to have a
disability if he or she has acquired
immunodeficiency syndrome (AIDS) or any
conditions arising from the etiologic agent for
acquired immunodeficiency syndrome, including
infection with the human immunodeficiency
virus (HIV).
(4) Notwithstanding the preceding provisions
of this definition, the term person with
disabilities includes, except in the case of the
SRO component, two or more persons with
disabilities living together, one or more such
persons living with another person who is
determined to be important to their care or
well- being, and the surviving member or
members of any household described in the first
sentence of this definition who were living, in a
unit assisted under this part, with the deceased
member of the household at the time of his or
her death. (In any event, with respect to the
surviving member or members of a household,
the right to rental assistance under this part will
terminate at the end of the grant period under
which the deceased member was a participant.)
S. A new § 582.301 is added to read as
follows:
4 582.301 Recordkeening.
(a) [Reserved.]
www.hud.gov espanol.hud.gov Page 20
(b) Homeless status. The recipient
must maintain and follow written intake
procedures to ensure compliance with the
homeless definition in § 582.5. The procedures
must require documentation at intake of the
evidence relied upon to establish and verify
homeless status. The procedures must establish
the order of priority for obtaining evidence as
third -party documentation first, intake worker
observations second, and certification from the
person seeking assistance third. However, lack
of third -party documentation must not prevent
an individual or family from being immediately
admitted to emergency shelter, receiving street
outreach services, or being immediately
admitted to shelter or receiving services
provided by a victim service provider, as defined
in section 401(32) of the McKinney -Vento
Homeless Assistance Act, as amended by the
HEARTH Act. Records contained in an HMIS or
comparable database used by victim service or
legal service providers are acceptable evidence
of third -party documentation and intake worker
observations if the HMIS retains an auditable
history of all entries, including the person who
entered the data, the date of entry, and the
change made; and if the
HMIS prevents overrides or changes of the
dates entries are made.
(1) If the individual or family qualifies as
homeless under paragraph (1)(i) or (ii) of the
homeless definition in § 582.5, acceptable
evidence includes a written observation by an
outreach worker of the conditions where the
individual or family was living, a written referral
by another housing or service provider, or a
Certification by the individual or head of
household seeking assistance.
(2) If the individual qualifies as homeless
under paragraph (1)(iii) of the homeless
definition in § 582.5, because he or she resided
in an emergency shelter or place not meant for
human habitation and is exiting an institution
where he or she resided for 90 days or less,
acceptable evidence includes the evidence
described in paragraph (b)(1) of this section
and one of the following:
(i) Discharge paperwork or a written or oral
referral from a social worker, case manager, or
other appropriate official of the institution,
stating the beginning and end dates of the time
residing in the institution. All oral statements
must be recorded by the intake worker; or
(ii) Where the evidence in paragraph
(b)(2)(i) of this section is not obtainable, a
written record of the intake worker's due
diligence in attempting to obtain the evidence
described in paragraph (b)(2)(i) and a
certification by the individual seeking assistance
that states he or she is exiting or has just exited
an institution where he or she resided for 90
days or less.
(3) If the individual or family qualifies as
homeless under paragraph (2) of the homeless
definition in § 582.5, because the individual or
family will imminently lose their housing, the
evidence must include:
(i)(A) A court order resulting from an
eviction action that requires the individual or
family to leave their residence within 14 days
after the date of their application for homeless
assistance; or the equivalent notice under
applicable state law, a Notice to Quit, or a
Notice to Terminate, issued under state law;
(B) For individuals and families whose
primary nighttime residence is a hotel or motel
room not paid for by charitable organizations or
federal, state, or local government programs for
low- income individuals, evidence that the
individual or family lacks the resources
necessary to reside there for more than 14 days
after the date of application for homeless
assistance; or
(C) An oral statement by the individual or
head of household that the owner or renter of
the housing in which they currently reside will
not allow them to stay for more than 14 days
after the date of application for homeless
assistance. The intake worker must record the
statement and certify that it was found credible.
To be found credible, the oral statement must
either: (I) be verified by the owner or renter of
the housing in which the individual or family
resides at the time of application for homeless
assistance and be documented by a written
certification by the owner or renter or by the
intake worker's recording of the owner or
renter's oral statement; or (II) if the intake
worker is unable to contact the owner or renter,
be documented by a written certification by the
intake worker of his or her due diligence in
attempting to obtain the owner or renter's
verification and the written certification by the
individual or head of household seeking
assistance that his or her statement was true
and complete;
www.hud.gov espanol.hud.gov Page 21
(ii) Certification by the individual or head of
household that no subsequent residence has
been identified; and
(iii) Certification or other written
documentation that the individual or family
lacks the resources and support networks
needed to obtain other permanent housing.
(4) If the individual or family qualifies as
homeless under paragraph (3) of the homeless
definition in § 582.5, because the individual or
family does not otherwise qualify as homeless
under the homeless definition but is an
unaccompanied youth under 25 years of age, or
homeless family with one or more children or
youth, and is defined as homeless under
another Federal statute or section 725(2) of the
McKinneyVento Homeless Assistance Act (42
U.S.C. 11434a(2)), the evidence must include:
(i) For paragraph (3)(i) of the
homeless definition in § 582.5, certification
of homeless status by the local private nonprofit
organization or state or local governmental
entity responsible for administering assistance
under the Runaway and Homeless Youth Act
(42 U.S.C. 5701 et seq.), the Head Start Act (42
U.S.C. 9831 et seq.), subtitle N of the Violence
Against Women Act of 1994 (42 U.S.C. 14043e
et seq.), section 330 of the Public Health
Service Act (42 U.S.C. 254b), the Food and
Nutrition Act of 2008 (7 U.S.C. 2011 et seq.),
section 17 of the Child Nutrition Act of 1966 (42
U.S.C. 1786), or subtitle B of title VII of the
McKinney - Vento Homeless Assistance Act (42
U.S.C. 11431 et seq.), as applicable;
(ii) For paragraph (3)(ii) of the homeless
definition in § 582.5, referral by a housing or
service provider, written observation by an
outreach worker, or certification by the
homeless individual or head of household
seeking assistance;
(iii) For paragraph (3)(iii) of the homeless
definition in § 582.5, certification by the
individual or head of household and any
available supporting documentation that the
individual or family moved two or more times
during the 60 -day period immediately preceding
the date of application for homeless assistance,
including: recorded statements or records
obtained from each owner or renter of housing,
provider of shelter or housing, or social worker,
case worker, or other appropriate official of a
hospital or institution in which the
individual or family resided; or, where these
statements or records are unobtainable, a
written record of the intake worker's due
diligence in attempting to obtain these
statements or records. Where a move was due
to the individual or family fleeing domestic
violence, dating violence, sexual assault, or
stalking, then the intake worker may
alternatively obtain a written certification from
the individual or head of household seeking
assistance that they were fleeing that situation
and that they resided at that address; and
(iv) For paragraph (3)(iv) of the homeless
definition in § 582.5, written diagnosis from a
professional who is licensed by the state to
diagnose and treat that condition (or intake
staff- recorded observation of disability that
within 45 days of the date of application for
assistance is confirmed by a professional who is
licensed by the state to diagnose and treat that
condition); employment records; department of
corrections records; literacy, English proficiency
tests; or other reasonable documentation of the
conditions required under paragraph (3)(iv) of
the homeless definition.
(5) If the individual or family qualifies under
paragraph (4) of the homeless definition in §
582.5, because the individual or family is fleeing
domestic violence, dating violence, sexual
assault, stalking, or other dangerous or
life- threatening conditions related to violence,
then acceptable evidence includes an oral
statement by the individual or head of
household seeking assistance that they are
fleeing that situation, that no subsequent
residence has been identified, and that they
lack the resources or support networks, e.g.,
family, friends, faith -based or other social
networks, needed to obtain other housing. If
the individual or family is receiving shelter or
services provided by a victim service provider,
as defined in section 401(32) of the
McKinney - Vento- Homeless Assistance Act, as
amended by the HEARTH Act, the oral
statement must be documented by either a
certification by the individual or head of
household, or a certification by the intake
worker. Otherwise, the oral statement that the
individual or head of household seeking
assistance has not identified a subsequent
residence and lacks the resources or support
networks, e.g., family, friends, faith -based or
other social networks, needed to obtain housing
must be documented by a certification by the
www.hud.gov espanol.hud.gov Page 22
individual or head of household that the oral
statement is true and complete, and, where the
safety of the individual or family would not be
jeopardized, the domestic violence, dating
violence, sexual assault, stalking or other
dangerous or life- threatening condition must be
verified by a written observation by the intake
worker or a written referral by a housing or
service provider, social worker, health -care
provider, law enforcement agency, legal
assistance provider, pastoral counselor, or any
other organization from whom the individual or
head of household has sought assistance for
domestic violence, dating violence, sexual
assault, or stalking. The written referral or
observation need only include the minimum
amount of information necessary to document
that the individual or family is fleeing, or
attempting to flee domestic violence, dating
violence, sexual assault, and stalking.
(c) Disability. -Each recipient of
assistance under this part must maintain and
follow written intake procedures to ensure that
the assistance benefits persons with disabilities,
as defined in § 582.5. In addition to the
documentation required under paragraph (b),
the procedures must require documentation at
intake of the evidence relied upon to establish
and verify the disability of the person applying
for homeless assistance. The recipient must
keep these records for 5 years after the end of
the grant term. Acceptable evidence of the
disability includes:
(1) Written verification of the disability from
a professional licensed by the state to diagnose
and treat the disability and his or her
certification that the disability is expected to be
long- continuing or of indefinite duration and
substantially impedes the individual's ability to
live independently; Written verification from the
Social Security Administration;
(2) The receipt of a disability check (e.g.,
Social Security Disability Insurance check or
Veteran Disability Compensation);
(3) Intake staff - recorded observation of
disability that, no later than 45 days of the
application for assistance, is confirmed and
accompanied by evidence in paragraph (c)(1),
(2), (3), or (4) of this section; or
(4) Other documentation approved by HUD.
www.hud.gov espanol.hud.gov Page 23
EXHIBIT 2
TENANT -BASED RENTAL ASSISTANCE (TRA)
1. The Recipient is City of Roanoke.
2. HUD agrees, subject to the terms of the Agreement, to provide the Grant Funds in the
amount specified below for the approved project(s) described in the Application. HUD's
total funding obligation is $177,924 for 24 units of tenant -based rental assistance.
3. The term of this Grant Agreement shall be one (1) year. One -year renewal grants cannot be
extended and unobligated balances will be recaptured by HUD at the end of the grant period.
4. Recipient shall receive aggregate amounts of Grant Funds not to exceed the appropriate
existing housing fair market rental value under Sec.8(c)(1) of the United States Housing Act
of 1937 in effect at the time the Application was approved. This fair market rent may be
higher or lower than the fair market rent in effect at the time of application submission.
5. The effective date of the Agreement shall be
www.hud.gov espanol.hud.gov Page 24
�-5
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 7th day of May, 2012.
No. 39361- 050712.
A RESOLUTION authorizing acceptance of additional funding for the FY2011 Fire Programs
Funds Grant made to the City of Roanoke by the Virginia Department of Fire Programs, and
authorizing execution of any required documentation on behalf of the City.
BE IT RESOLVED by the Council of the City of Roanoke as follows:
1. The City Manager is hereby authorized on behalf of the City to accept from the
Virginia Department of Fire Programs, the additional funding for the FY2011 Fire Programs Funds
Grant in the amount of $4,281, with no local match required, to be used to purchase equipment and
mounting hardware for new pieces of apparatus for the Fire Department, such additional funding
being more particularly described in the report of the City Manager to Council dated May 7, 2012.
2. The City Manager is hereby authorized to execute and file, on behalf of the City, any
documents setting forth the conditions of the additional funding in a form approved by the City
Attorney.
3. The City Manager is further directed to furnish such additional information as maybe
required by the Department of Fire Programs in connection with the acceptance of the foregoing
additional funding.
ATTEST:
A44n-'-�yn - 0 in-J
City Clerk.
R -Fire Program Grant 2011.add1 funding. 5-7-12. doc
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 7th day of May, 2012.
No. 39362- 050712.
AN ORDINANCE appropriating additional funding from the Commonwealth of
Virginia for the Fire Program. Grant, amending and reordaining certain sections of the 2011-
2012 Grant Fund Appropriations, and dispensing with the second reading by title of this
ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that the following
sections of the 2011 -2012 Grant Fund Appropriations be, and the same are hereby,
amended and reordai'ned to read and provide as follows:
Appropriations
Expendable Equipment <$5,000
Revenues
Fire Program FYI
35- 520 - 3340 -2035 $ 4,281
35 -520- 3340 -3340 4,281
Pursuant to the provisions of Section 12 of the City Charter, the second reading
of this ordinance by title is hereby dispensed with.
ATTEST:
0 �1�1
City Clerk.
A
w. CITY COUNCIL AGENDA REPORT
To: Honorable Mayor and Members of City Council
Meeting: May 7, 2012
Subject: Department of Fire Programs Grant- Additional Funds
Background:
The Fire Programs Fund was established by the General Assembly during the
mid 1980s. Program guidelines require that funds received are non -
supplanting and may not be used to replace existing local funding. Funds must
be used in accordance with the provisions established by the State Department
of Fire Programs.
The City of Roanoke's FYI 1 allocation of $269,766 from the Department of Fire
Programs was deposited into account 35- 520 - 3340 -3340. This funding
exceeded the original budgeted amount by $4,281. The additional funds will
be used to purchase equipment and mounting hardware for three new pieces of
apparatus (Ladder 1, Engine 8, Engine 6).
Considerations:
The additional funding totaling $4,281 received from the. Virginia Department
of Fire Programs can be accepted by the City and utilized to purchase additional
equipment as outlined above.
Recommended Action:
Adopt the accompanying resolution to accept funding in the amount of $4,281
from the Department of Fire Programs.
Adopt the accompanying budget ordinance to increase the revenue estimate in
account 35- 520 - 3340 -3340 and appropriate funding in the amount of $4,281
for the Fire Programs Grant in account 35- 520 - 3340 -2035.
a-Z------------- -
Christopher P. Morrill
City Manager
Distribution: Council Appointed Officers.
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011 -1536
Telephone: (540) 853 -2541
Fax: (540) 853 -1145
STEPHANIE M. MOON, MMC E -mail: clerk@roanokeva.gov
City Clerk
May 9, 2012
Municipal Code Corporation
P. O. Box 2235
Tallahassee, Florida 32316
Ladies and Gentlemen:
JONATHAN E. CRAFT
Deputy City Clerk
CECELIA T. WEBB
Assistant Deputy City Clerk
I am enclosing copy of Ordinance No. 39363- 050712 amending and reordaining
Section 12 -3, Technical prevention division generally, Section 12 -16, Adoption of
Virginia Statewide Fire Prevention Code,, and Section 12 -18, Amendments, of
Chapter 12, Fire Prevention and Protection, of the Code of the City of Roanoke (1979),
as amended; providing for an effective date of May 7, 2012.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, May 7, 2012, and is in full force and effect upon its
passage.
Sincerely,
Stephanie M. Moon MMC�
p ,
City Clerk
Enclosure
PC: David Hoback, Chief, Fire and Emergency Services
Daniel Rakes, Fire Marshal
Jeff Shawver, Building Commissioner
Daniel Webb, Codes Compliance Coordinator
The Honorable Brenda S. Hamilton, Clerk, Circuit Court
Rick S. Kahl, Clerk, General District Court
David C. Wells, Clerk, Juvenile and Domestic Relations District Court
Chief Magistrate, Office of the Magistrate
Joey Klein, Law Librarian
Christopher P. Morrill, City Manager
Timothy R. Spencer, Acting City Attorney
Ann H. Shawver, Director of Finance
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 7th day of May, 2012.
No. 39363- 050712.
AN ORDINANCE amending and reordaining Section 12 -3, Technical prevention
division eg nerally, Section 12 -16, Adoption of Virginia Statewide Fire Prevention Code, and
Section 12 -18, Amendments, of Chapter 12, Fire Prevention and Protection, of the Code of the
City of Roanoke (1979), as amended; providing for an effective date; and dispensing with the
second reading by title of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that:
1. Chapter 12, Fire Prevention and Protection, of the Code of the City of Roanoke
(1979), as amended, is hereby amended and reordained, to read and provide as follows:
Sec. 12 -3. Technical prevention division generally.
The fire prevention division of the fire /EMS department, which has
heretofore been established, shall continue to be operated under the supervision of
the chief of the fire /EMS department. It shall be empowered to enforce all
ordinances of the city dealing with the protection of life and property from fire
and explosion and the safe escape therefrom, and the handling, storage and use of
all dangerous or combustible materials. As provided in section 27 -97 of the Code
of Virginia, the minimum standards established shall be not less than and shall
include, but shall not be limited to, regulations as prescribed by the 2009 4990
Virginia Statewide Fire Prevention Code Act adopted by the city. Such division
shall have such other powers and duties as may be conferred or imposed from.
time to time by ordinance or by the fire chief or city manager.
Sec. 12 -16. Adoption of Virginia Statewide Fire Prevention Code
Pursuant to the provisions of section 27 -97 of the Code of Virginia (1950),
as amended, the city hereby adopts and incorporates by reference as if fully set
forth herein the Virginia Statewide Fire Prevention Code (2009 2.0 H edition), as
amended (hereinafter referred to in this chapter as the "Statewide Fire Prevention
Code "), as the same has been promulgated by the State Board of Housing and
Community Development. The Statewide Fire Prevention Code, as adopted by the
ord- amending chapter 12 -fire prevention.doc
1
city, and regulations promulgated in connection therewith, shall be known as the
"City Fire Prevention Code ".
Sec. 12-18. Amendments
The Statewide Fire Prevention Code adopted by the city is hereby
amended as set out in the following paragraphs of this section. Unless indicated to
the contrary, section numbers appearing in this section refer to such numbers as
they appear in the Virginia Statewide Fire Prevention Code adopted by the city.
Section 3 02. 1 is added to read as follows:
302.1 Camp Fire. A camp fire shall not be more than two (2 ) feet by two 2 feet
by two 2) feet. Wood shall be clean, dry seasoned fire wood.
Section 307.1.2 is added to read as follows:
307.1.2 Prohibited Open Burning. No person shall ignite or maintain or cause or
permit to be ignited or maintained, any open fire on public or private property
Exceptions:
1. Fires may be used for cooking food in an approved device_
provided no smoke violation or other nuisance is created.
2. Salamanders and similar heating devices may be used for heating
by outdoor workers provided no smoke hazard or other nuisance is
created and provided that such devices are used not less than
fifteen (15) feet from any structure.
3. Recreational fires as defined in section 302.1
4. Camp fires by permit.
5. Open fires may be set in the performance of official duties by the
chief of the Fire -EMS Department or his designee when necessary
for any of the following purposes:
a. For abatement of fire hazard which cannot be abated by
other means.
b. For training in firefighting,
C. In an emergency or other extraordinary circumstances
when open burning is determined by the chief of the Fire -
EMS Department to be in the best interest of the public.
kAsjAord- amending chapter 12 -fire prevention.doc 2
Section 307.2 is added to read as follows:
307.2 Permit required. A permit shall be obtained from the fire code official in
accordance with Section 107.2 prior to kindling a fire for recognized silvicultural
or range or wildlife management practices, prevention or control of disease or
pests, bonfire, or a campfire. Application for such approval shall only be
presented by and permits issued to the owner of the land upon which the fire is to
be kindled.
3. This ordinance shall be effective on May 7, 2012.
4. Pursuant to the provisions of Section 12 of the City Charter, the second reading of
this ordinance by title is hereby dispensed with.
ATTEST:
`'�,�,t..� � / • c� Dom%
City Clerk
kAsjt \ord- amending chapter 12 -fire preventiomdoc
of
A.
CITY COUNCIL AGENDA REPORT
To: Honorable Mayor and Members of City Council
Meeting: May 7, 2012
Subject: Fire Code Ordinance Update
Background:
The Virginia Department of Housing and Community Development adopted the
2009 edition of the Virginia Statewide Fire Prevention Code (SFPC) effective
March 1, 2011. This Code establishes minimum regulations governing fire
safety. The provisions of the SFPC are based on the nationally recognized
model fire code published by the International Code Council, Inc. There are
also administrative provisions incorporated by the Commonwealth of Virginia
that clarify the source of authority for enforcement of the Code by local fire
code officials and other code enforcement agencies.
Considerations:
To maintain consistency with the State Fire Code, the City of Roanoke needs to
adhere to the most current State Fire Prevention Code. The main changes that
this adoption will have at the local level will be further restrictions concerning
open air burning. These changes will prohibit all open burning except for
bonfires, recreational fires such as chimineas and fire pits at private residences
and campfires. A permit must be obtained from the Fire Marshal's office for
bonfires and campfires.
City Council action is needed to amend the Code of the City of Roanoke as
described above to reflect the updates adopted by the Commonwealth of
Virginia so that the fire code enforced at the local level will be consistent with
those changes made by the State.
Recommended Action:
Adopt an ordinance amending section 12 -3, Technical Prevention Division
generally, Section 12 -16, Adoption of Virginia Statewide Fire Prevention Code,
and Section 12 -18, Amendments, of Chapter 12, Fire Prevention and Protection,
of the Cgd� of the City of Roanoke (1979).
- - -- ----------------------
ristopher P. Morrill _
City Manager
Distribution: Council Appointed Officers
Fire Code Ordinance Update
Daniel Rakes,
Fire Marshal
7p. 'I,
4 FIRE
! /RG1N1t* -
Fire Code Ordinance Update
• International Code Council (ICC)
- International Code Set
• Building, Fire, Mechanical, Gas
- Codes are updated every 3 years
• Establishes Minimum Regulations Governing
Fire Safety
Fire' Code Ordinance Update
• Virginia
- ICC (2009 Edition)
- Recommendations on changes
e
µ�
L
k 3:
Fire Code Ordinance Update
• Local
- Adoption (after state adoption)
- Can make changes.to the code that are more
stringent (but not less)
- Enforcement
Fire Code Ordinance Update
• Changes
- Open burning
• Prohibits Outdoor burning
• Expectations:
- Bon fires (Permit required, with fee)
- Fire Pits (Tubs, With Screens), Chiminea
- Campfires (Permit required, without fee)
- Cooking fires
• Fireworks
- License Required
Fire Code Ordinance Update
• Basics are still the same (Most Common
Violations):
- Fire Protection systems
• Sprinkler systems, fire alarms, Hood Suppression
- Electrical Issues
• Extension cords, power strips, open junction boxes
- Overcrowding
- Blocked Exits
• Storage in front of doors, improper locks
K -0�NO,hF
A r - -ii3E •!j.
' EMS
/ ®!1�
I � "ZItW'
Most Common Violations Continued
- Storage — Improper or Excessive
• Too close to electrical equipment, too close to sprinkler
i heads
- Improper change of use
Y
�t
F
Questions?
• Facebook.com
• Twitter
• Roanokeva.gov /firemarshal
• Roanokeva.gov /FireEMS
IN THE COUNCIL FOR THE CITY OF ROANOKE, VIRGINIA
The 7th day of May, 2012.
No. 39364 - 050712.
A RESOLUTION authorizing the appropriate City officials to approve the Substantial
Amendment to the 2011 -2012 Annual Update of the 2010 -2015 Consolidated Plan for additional
funding and to authorize execution of all necessary documents to accept such funding for the
Emergency Shelter Grant in the amount of $45,940.
WHEREAS, the City previously adopted the 2011 -2012 Annual Plan Amendment to the
2010 -2015 Consolidated Plan which included an original allocation of $81,671 of Emergency Shelter
Grant ( "ESG ") funds;
WHEREAS, the City has been allocated an additional $45,940 in ESG funds; and
WHEREAS, with the additional $45,940 of ESG funds, total ESG funds for fiscal year 2011-
2012 will be $127,611.
NOW THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke that:
1. The Substantial Amendment to the 2011 -2012 Annual Update of the 2010 -2015
Consolidated Plan for additional funding in the amount of $45,940 is approved.
2. The City Manager and the City Clerk are hereby authorized to execute and attest,
respectively, on behalf of the City, any and all documents required by HUD pertaining to such grant,
such documents to be approved as to form by the City Attorney, and to furnish such additional
information as may be required by HUD in connection with the grant.
ATTEST:
City Clerk.
K:\sjt \measures \city council measures\2012\res- HUD -2011 -2012 HUD consol plan — er shelter grant.doc
et R 0
CITY COUNCIL AGENDA REPORT
°; ..,�..
S y
To: Honorable Mayor and Members of City Council
Meeting: May 7, 2012
Subject: Approval of an Amendment to the 2011-2012 Annual Update to
the 2010- 2015 HUD Consolidated Plan
Background:
In 2009, Congress passed the Homeless Emergency Assistance and Rapid
Transition to Housing Act (HEARTH Act), amending the McKinney - Ventro Homeless
Assistance Act, which resulted in major revisions to the former Emergency Shelter
Grants (now known as Emergency Solutions Grants). In early 2012, HUD approved
new rules for the use of Emergency Solutions Grant (ESG) funds. The ESG program
is designed to identify sheltered and unsheltered homeless persons, as well as
those at risk for homelessness, and provide services necessary to help those
persons quickly regain stability in permanent housing after experiencing a housing
crisis and /or homelessness. As a result of these changes, the City of Roanoke was
allocated an additional amount of $45,940 in ESG funds for the FY 2011-2012
period. The City had previously adopted the 2011-2012 Annual Plan Amendment
to the 2010-2015 Consolidated Plan which only included the original allocation of
$81,671 of Emergency Shelter Grant funds. The City must amend its 2011-2012
Annual Plan to accommodate the distribution of these supplemental funds and
subsequent ESG funding to qualifying local agencies and programs. Total ESG
funds for FY 2011 -12 will be $127,611.
Considerations:
The Roanoke Valley Alleghany Regional Advisory Council on Homelessness has
made a recommendation to the City that the second allocation of FY 11-12 ESG
funds be used to support homeless prevention and rapid re- housing activities. The
City will develop a sub - recipient agreement with the Council of Community Services
to use these supplemental ESG funds of $45,940 to continue to operate the
Community Housing Resource Center (CHRC) which provides qualifying services
that prevent individuals and families from becoming homeless, in addition to
services that rapidly re -house those who are homeless. The CHRC will assist 73
households with homelessness prevention rental assistance and 10 households
with rapid re- housing assistance through payment of the first month's rent or
security deposits. The proposed amendment is attached to this report.
Approval of the amendment and authorization of execution of the amendment by
City Council and submission to HUD will also allow the City to seek applications for
FY 12 -13 ESG funding to qualified agencies.
Recommended Action:
Approve the Substantial Amendment to the 2011-2012 Annual Update of the 2010-
2015 Consolidated Plan, in a form as attached to this report, and authorize the City
Manager, or the City Manager's designee, to execute and submit the complete
Annual Update amendment to HUD for final review and approval, and all necessary
documents pertaining thereto, such documents to be approved as to form by the
City Attorney.
9-r-is ---------- ---------
her P. Morrill
City Manager
Distribution: Council Appointed Officers
R. Brian Townsend, Assistant City Manager for Community Development
Sherman M. Stovall, Assistant City Manager for Operations
Thomas N. Carr, Director of Planning, Building and Development
Keith L. Holland, Budget Team Leader
2
City of Roanoke, Virginia
FY 2011 Consolidated Plan Annual Action Plan
Substantial Amendment
Emergency Solutions Grant
March 30, 2012
OMB Number: 4040 -0004
Exniratinn rate 031110nil
Application for Federal Assistance SF -424 Version 02
*1. Type of Submission:
*2. Type of Application * If Revision, select appropriate letter(s)
❑ Preapplication
® New
® Application
❑ Continuation *Other (Specify)
❑ Changed /Corrected Application
❑ Revision
3. Date Received: 4. Applicant Identifier:
5a. Federal Entity Identifier:
`5b: Federal Award Identifier:
54- 6001569
State Use Only:
6. Date Received by State:
7. State Application Identifier:
8. APPLICANT INFORMATION:
*a. Legal Name: City of Roanoke
*b. Employer/Taxpayer Identification Number (EIN/TIN):
*c. Organizational DUNS:
54- 6001569
006704316
d. Address:
*Street 1: Noel C. Taylor Municipal Building
Street 2: 215 Church Avenue SW Room 305 North
*City: Roanoke
County:
*State: Virginia
Province:
*Country: USA
*Zip 1 Postal Code 24011 -1538
e. Organizational Unit:
Department Name:
Division Name:
Department of Planning, Building and Development
HUD Community Resources Division
f. Name and contact information of person to be contacted on matters involving this application:
Prefix: Mr. *First Name: Keith
Middle Name:
*Last Name: Holland
Suffix:
Title: Budget Team Leader
Organizational Affiliation:
*Telephone Number: 540.853.6404 Fax Number: 540.853.6597
*Email: Keith.Holland @roanokeva.gov
OMB Number: 4040 -0004
Expiration Date: 03/31/2012
Application for Federal Assistance SF -424 version 02
*9. Type of Applicant 1: Select Applicant Type:
C. City or Township Government
Type of Applicant 2: Select Applicant Type:
Type of Applicant 3: Select Applicant Type:
*Other (Specify)
*10 Name of Federal Agency:
U.S. Department of Housing and Urban Development, Office of Community Planning and Development
11. Catalog of Federal Domestic Assistance Number:
14.231
CFDA Title:
Emergency Solutions Grants Program (ESG)
*12 Funding Opportunity Number:
FR- 5594 -N -01
*Title:
Funding Availability for the Emergency Solutions Grants (ESG) Program
13. Competition Identification Number:
NIA
Title:
14. Areas Affected by Project (Cities, Counties, States, etc.):
City of Roanoke
*15. Descriptive Title of Applicant's Project:
Housing Stabilization for Families in Need (HSFN)
OMB Number: 4040 -0004
Expiration Date: 03/31/2012
Application for Federal Assistance SF -424 Version 02
16. Congressional Districts Of:
*a. Applicant: Sixth *b. Program /Project: Sixth
17. Proposed Project:
*a. Start Date: 7!1112 *b. End Date: 6130113
18. Estimated Funding ($ }:
*a. Federal $45,940
*b. Applicant $50,000
*c. State
*d. Local
*e. Other $45,940
*f. Program Income
*g. TOTAL $141,880
*19. Is Application Subject to Review By State Under Executive Order 12372 Process?
❑ a. This application was made available to the State under the Executive Order 12372 Process for review on
❑ b. Program is subject to E.O. 12372 but has not been selected by the State for review.
® c. Program is not covered by E. O. 12372
*20. Is the Applicant Delinquent On Any Federal Debt? (if "Yes ", provide explanation.)
❑ Yes ® No
21. *By signing this application, I certify (1) to the statements contained in the list of certifications ** and (2) that the statements
herein are true, complete and accurate to the best of my knowledge. I also provide the required assurances ** and agree to comply
with any resulting terms if I accept an award. I am aware that any false, fictitious, or fraudulent statements or claims may subject
me to criminal, civil, or administrative penalties. (U. S. Code, Title 218, Section 1001)
® **I AGREE
** The list of certifications and assurances, or an internet site where you may obtain this list, is contained in the announcement or
agency specific instructions
Authorized Representative:
Prefix: Mr. *First Name: Christopher
Middle Name:
*Last Name: Morrill
Suffix:
*Title: City Manager
*Telephone Number: 540.853.2333 :::E
Number. 540.853.1133
*Email: Chris.Morrill @roanokeva.gov
*Signature of Authorized Representative:
*Date Signed: 5/14/2012
Authorized for Local Reproduction Standard Form 424 (Revised 10/2005)
Prescribed by OMB Circular A -102
OMB Number: 4040 -0004
Expiration Date: 03/31/2012
Application for Federal Assistance SF -424 Version 02
*Applicant Federal Debt Delinquency Explanation
The following should contain an explanation if the Applicant organization is delinquent of any Federal Debt.
Substantial Amendment to the FY 2011 -2012 Consolidated Plan Annual
Action Plan for the Emergency Solutions Grant Program (ESG)
1. Summary of Consultation Process
Describe how the City of Roanoke consulted with the Continuum of Care on_
Allocation of ESG funds for eligible activities
Response:
At a committee meeting of the Roanoke Valley Alleghany Regional Advisory
Council on Homelessness ( RVARACH), a recommendation was made to the City of
Roanoke that the second allocation of FY 2011 Emergency Solutions Grant (ESG)
funding be used to support homeless prevention and rapid re- housing activities. The
RVARACH is the body that reviews the ESG applications and recommends funding
to the City of Roanoke. The RVARACH has representatives from the Blue Ridge
Continuum of Care (CoC), the public sector, the private sector and the nonprofit
sector. This decision was communicated to the CoC via the Chair of the CoC who is
also a member of the RVARACH.
The CoC will meet over the next 12 months to determine its recommendations
regarding the use of future ESG funds. Recommendations will be based on eligible
activities and priorities set by HUD and the needs outlined in the 2010 -2015 City of
Roanoke Consolidated Plan.
Developing Performance Standards
Response:
On Tuesday, February 21, 2012, an initial meeting was held with the Blue Ridge
Continuum of Care to explain the requirements of the Substantial Amendment to the
FY 2011 City of Roanoke Consolidated Plan Annual Action Plan. A planning
process and timeline for developing the Substantial Amendment was reviewed and
adopted by the Continuum of Care. A Substantial Amendment Task Force was
appointed representing the Chair of the Continuum of Care, meeting facilitators and
writers from the Council of Community Services, City of Roanoke's HUD
Community Resources Division and the Chair of the Roanoke Valley Alleghany
Regional Advisory Council on Homelessness
On Monday, March 5, 2012, the Council of Community Services facilitated a
Substantial Amendment planning session for 40 stakeholders representing the faith
community, the Continuum of Care, the RVARACH, the Roanoke Regional Housing
Network and the City of Roanoke HUD Community Resources Division. Breakout
groups were formed and an initial set of objectives, outcomes, and performance
Substantial Amendment to the FY 2011 -2012 Consolidated Plan Action Plan (DRAFT)Page 1
standards were established for use by the Task Force in the development of the
Substantial Amendment. The planning group supported the use of existing
Homelessness Prevention and Rapid Re- housing (HPRP) standards, policies and
procedures for providing ESG assistance until such time as the Continuum'of Care
and the Homelessness Advisory Council could revise and adopt new standards,
policies and procedures. It was suggested that revisions be instituted within the next
12 months.
On Thursday, March 8, 2012, the Substantial Amendment Task Force met to identify
specific outcome statements combining objectives and outcomes for suitable living
environment, decent housing, creating economic opportunity,
availability /accessibility, affordability and sustainability. As a result of the
stakeholders meeting, additional members were added to the Task Force including a
representative from an emergency shelter, the United Way of Roanoke Valley, the
Community Housing Resource Center, the Roanoke Regional Housing Network and
the Blue Ridge Independent Living Center. These outcomes support the national
priorities established in Opening Doors: Federal Strategic Plan to Prevent and End
Homelessness as well as the Roanoke Blue Ridge Continuum of Care's Ten Year
Plan to End Homelessness. In addition, the Task Force. discussed performance
standards for activities funded under ESG.
On Tuesday, March 13, 2012, the Task Force met to review priority needs as
identified in the 2010 -2015 City of Roanoke Consolidated Plan and to establish
outputs and identify performance standards for street outreach, HMIS, emergency
shelter, homeless prevention and rapid re- housing.
Developing funding, policies, and procedures for the operation and administration of
the HMIS
Response:
At the March 13`h meeting, the Task Force recommended that existing HMIS
administration and operation policies and procedures developed by the HMIS
Steering Committee and the Continuum of Care be adopted and included in the
Substantial Amendment to the Consolidated Plan.
2. Match
Types of cash and/or non -cash resources used as a match;
Response:
A cash match will be provided with funds from the United Way of Roanoke Valley. .
Specific amount of resources used as match:
Substantial Amendment to the FY 2011 -2012 Consolidated Plan Action Plan (DRAFT)Page 2
Response:
The amount of cash match will be $45,940.
Proposed use of match resources
Response:
The cash match will be used to support homeless prevention and rapid re- housing
activities such as rental assistance, security deposits, utility payments and other forms
of assistance in accordance with current ESG program guidelines, policies and
procedures.
3. Proposed Activities and Overall Budget
Proposed Activities
Corresponding priority needs from recipient's Annual Action Plan
Response:
The 2010 -2015 Consolidated Plan identifies the homeless needs of the community in
four parts:
• Effective outreach to the homeless, especially the chronically homeless
and hard to serve, with emphasis on provision of basic needs such as food,
clothing, and transportation as well as linkages to mental health, substance
abuse, medical, financial, and other necessary services that can help each
individual obtain permanent housing.
• Continuation of successful emergency and transitional housing services,
which provide access to healthcare and medications, job /life skills
training, mental health counseling, literacy education, and other support
that can help chronically homeless persons break out of that cycle and
prevent temporarily homeless persons from entering it.
• Identification of the causative and contributing factors in chronic
homelessness in relation to the actual homeless population of the Blue
Ridge area. An internet -based information system (HMIS) that tracks all
client interactions with area service providers will allow the CoC to
identify the breadth of impact of various factors and thus set priorities for
expanding and initiating services and programs.
• Development and continuation of permanent housing options, including
permanent supportive housing. Historically, CoC agencies have used
emergency shelter and transitional housing to address the needs of the
Substantial Amendment to the FY 2011 -2012 Consolidated Plan Action Plan (DRAFT)Page 3
Blue Ridge CoC's homeless population. However, the CoC recognizes
that permanent supportive housing can be an effective solution for
individuals and families who are at risk of returning to the homelessness
without access to ongoing support. Accordingly, the CoC is committed to
maintaining an adequate inventory of permanent supportive housing
throughout the Blue Ridge CoC.
As referenced in the 2011 -2012 Consolidated Plan, the City's Homeless Services
priority for the next five years including this plan year is to: "Promote the prevention
of homelessness and the delivery of needed services to homeless families and
individuals." The priority includes two (2) objectives to be achieved during the plan
year:
• Assist the prevention of homelessness and the rapid re- housing of
individuals and families that have become homeless by reserving
approximately $50,000 in CDBG funds for use by the Community
Housing Resource Center to leverage additional resources (from non -City
government sources) upon the expiration of the 2009 Stimulus funds.
• Assist the maintenance, improvement, accessibility and operation of
shelters and transitional living centers.
Concise description of the activity including the number and types of persons to be.
served
Response:
The City of Roanoke will provide, as part of a subrecipient agreement with the
Council of Community Services, ESG funds to continue operating a Community
Housing Resource Center which provides services that prevent individuals and
families from becoming homeless, in addition to services that rapidly re -house those
who are homeless. The center will assist 73 households with homelessness
prevention rental assistance and 10 households with rapid re- housing assistance
through first month's rent or security deposits. It has set as its outcomes that 1) 60%
of all eligible individuals and families will remain in permanent housing and achieve
sustainability and a suitable living environment and 2) at least 60% of all eligible
individuals and families will move to appropriate permanent housing and gain access
to decent housing and a suitable living environment. (See Attachment A,
"Performance Standards ")
Corresponding standard objective and outcome categories (See Attachment A,
"Performance Standards ")
Response:
Substantial Amendment to the FY 2011 -2012 Consolidated Plan Action Plan (DRAFT)Page 4
The homeless prevention and rapid . re- housing supports the following standard
objectives:
Decent Housing
A Suitable Living Environment
Expanded Economic Opportunity
The homeless prevention, and rapid re- housing activities support the following
outcome categories:
• Availability /Accessibility
• Affordability
• Sustainability
Start date and completion date
Response:
The start date is July 1, 2012 and the completion date is .tune 30, 2013
ESG and other./unding amounts
Response:
The Community Housing Resource Center will utilize the second allocation of
$45,940 plus an additional $95,940 of federal and private funds, including $50,000 in
Community Development Block Grant (CDBG) and $45,940 in United Way funding,
to support the homeless prevention and rapid re- housing activities as described above.
See Attachment B, "Table 3C Consolidated Plan Listing of Projects ")
Local governments and territories are required,.and States are encouraged, to
include the following details for each proposed activity:
One or more performance indicators
Response:
The Substantial Amendment Task Force, a ten member team with representatives
from the City of Roanoke, the Roanoke Valley Alleghany Regional Advisory Council
on Homelessness, Trust House, the Blue Ridge Continuum of Care, the Roanoke
Regional Housing Network, the Council of Community Services, the Blue Ridge
Independent Living Center, the Community Housing Resource Center and the United
Way of Roanoke Valley met to refine the performance indicators discussed during the
March 5, 2012 stakeholders meeting (described in Section 1, "Summary of
Consultation Process" of this document). For the HUD objective areas of Decent
Substantial Amendment to the FY 2011 -2012 Consolidated Plan Action Plan (DRAFT)Page 5
Housing, Suitable Living Environment and Expanded Economic Opportunity, the
Substantial Amendment Task Force identified activities, outputs, performance
measures and outcome statements for street outreach, HMIS, homeless prevention,
rapid re- housing and emergency and transitional shelters. Appendix A of this
document contains all activities, outputs, performance measures and outcome
statements. This document will be used by the Blue Ridge Continuum of Care, the
RVARACH and the City of Roanoke to guide future ESG funding decision - making.
The homeless prevention and rapid re- housing performance indicators for the second
allocation of ESG FY 2011 funds are listed below.
a) Homeless Preventlon:
% that remain in permanent housing
b) Rapid Re- housing:
% exiting emergency shelter
% exiting transitional shelter
Projected accomplishments in accordance with each indicator, to be made within one
year
Response:
The Substantial Amendment Task Force developed the following accomplishments
for homeless prevention and rapid re- housing.
a) Homeless Prevention: By providing financial assistance to 22 families, at least
60% of all eligible individuals and families will remain in permanent housing and
achieve sustainability of decent housing and a suitable living environment.
b) Rapid Re- housing: By providing financial assistance to S households, at least
60% of all eligible individuals and families will move to appropriate permanent
housing and gain access /availability to decent housing and a suitable living
environment.
Projected accomplishments in accordance with each indicator, to be made over the
period.for which the grant will be used for that activity
Response:
a) Homeless Prevention: By providing financial assistance, at least 60% of all
eligible individuals and families will remain in permanent housing and achieve
sustainability of decent housing and a suitable living environment.
b) Rapid Re- housing: By providing financial assistance, at least 60% of all
eligible individuals and families will move to appropriate permanent housing and
gain access/availability to decent housing and a suitable living environment.
Substantial Amendment to the FY 2011 -2012 Consolidated Plan Action Plan (DRAFT)Page 6
Discussion of Funding Priorities
Explain why the recipient chose to fund the proposed activities at the amounts
specified (recommended: if available, use locally relevant data to support the funding
priorities, and explain how the fund priorities will support the national priorities
established in Opening Doors: Federal Straterzic Plan to Prevent and End
Homelessness
Response
Based on changes made through the HEARTH Act and on national research,
homeless prevention and rapid re- housing were identified as a priority by the
Roanoke Valley Alleghany Regional Advisory Council on Homelessness. Homeless
prevention and rapid re- housing are also priorities supported by the CoC and the City
of Roanoke's Consolidated Plan. At the February 2011 meeting of the RVARACH, it
was voted upon and approved to use the second allocation of the FY 2011 ESG funds
to support the these two activities through a grant to the Community Housing
Resource Center. Members of the Substantial Amendment Task Force also
recommended that as the community moves toward prevention and rapid re- housing,
transitional housing would be a low priority for future ESG funding.
Identify any obstacles to addressing underserved needs in the community.
Response:
Unemployment in the City of Roanoke remains stubbornly high at 7.9% as compared
to the Virginia State average of 6.1 %. Another indicator of the economic condition in
the City of Roanoke is the number of individuals needing supplemental nutrition
assistance (SNAP). Every month, since January 2009 through December 2011, the
number of individuals receiving supplemental nutrition assistance has increased. In
December of last year, 23,762 individuals received assistance... nearly 25% of the
City's population. The sluggish recovery from the recession, the unprecedented high
unemployment rates, and the high poverty rates for families in Roanoke (18.9°/x)
place extraordinary demand for assistance from all social service agencies and
organizations. Obstacles to addressing the underserved needs of the community are
primarily financial in nature. There is too little assistance available for too many
individuals and families in need.
Detailed Budget
Include detailed budget of planned activities and funding levels accounting for entire
second allocation and any reprograinmed funds from the first allocation.
Re pone:
See Attachment C, "FY 2011 Detailed Budget ".
Substantial Amendment to the FY 2011 -2012 Consolidated Plan Action Plan (DRAFT)Page 7
4. Written Standards for Provision of ESG Assistance
Standard policies and procedures for evaluating individuals' and families' eligibility
for assistance under ESG
Response:
The following standards, policies and procedures are currently in place and will be
used to satisfy the requirements of the FY 2011 Substantial Amendment. These
standards, policies and procedures will be reviewed and modified by the Continuum
of Care during the next 12 months.
Clients seeking housing assistance services through the Community Housing
Resource Center must meet all of the following program guidelines and eligibility
requirements to qualify for services.
Program Guidelines:
• ESG program participants must have an initial consultation with a CHRC
staff member.
• Program participants must meet the HUD definition of "at -risk" status of
becoming homeless (see CHRC staff member for clarification on "at- risk"
status).
• Participants must have no other existing sources of support, financial
resources or other appropriate housing options.
• Households must meet the following income requirements - at or below
30% of the Area Medium Income (AMI) — based on household size:
I Person 2 Persons 3 Persons 4 Persons 5 Persons 6 Persons 7 Persons 8 Persons
$13.300 $15.200 $17.100 $18.950 $20.500 $22,000 $23.500 $25.050
• Participants cannot currently reside in public housing or be receiving a
housing subsidy voucher.
• Participants cannot be receiving assistance from another source for the
same time period that ESG assistance is being provided. Assistance
includes all local, State and Federal sources.
• ESG funds cannot be used to assist clients in a mortgage situation.
• Households are only eligible to receive ESG homelessness prevention
assistance once per year.
• All outstanding verifications and other program documentation must be
returned to CHRC staff within seven (7) business days of intake date. It is
.the client's responsibility to ensure landlord documentation is returned to
CHRC staff.
Substantial Amendment to the FY 2011 -2012 Consolidated Plan Action Plan (DRAFT)Page 8
• Housing units must pass all necessary inspections within seven (7)
business days from date of intake.
• Households must have an income at least equal to the household's
monthly rent. .
• ESG funding can be used to provide a maximum of three (3) months in
rental arrears. Current and future rental payments can be made; however,
total months of coverage cannot exceed three (3) months.
• Eligibility for ESG assistance is limited to U.S. citizens and applicants
who have eligible immigration status. All members of the household
seeking assistance must meet this requirement.
• Participants must have a written legal lease in place with landlord.
• Participants cannot have liquid assets in excess of $500.
• ESG funds cannot be used to pay court costs or damages to property.
Payment of reasonable late fees can be made.
• Payments will not be made for properties owned by Council of
Community Services Board members, staff or in any other situation where
a conflict of interest may exist.
Grievance Procedure:
Program participants must meet all program guidelines to qualify for services.
Any false information provided by program participants will result in a denial of
assistance. A denial letter stating the reason for service denial and detailing the
grievance process will be sent to all households completing the initial consultation
with a CHRC intake worker and determined ineligible. Program participants
receiving the notification of service denial have the right to appeal this decision
within ten (10) business days from date denial notification. Appeals must be
submitted, in writing, to the Community Housing Resource Center Director at
1502 Williamson Road, Suite B, Roanoke, VA 24012. Appeals will be heard by
the CHRC Director if the denial decision was made by a CHRC intake worker.
The Council of Community Services' Vice President of Planning and
Consultation will hear appeals for services denied by the CHRC Director.
Policies and procedures for coordination among emergency shelter providers,
essential service providers, homelessness prevention and rapid re- housing assistance
providers, other homeless assistance providers, and mainstream service and housing
providers
Response:
Coordination to assist the homeless and prevent homelessness will come from the
leadership of the Blue Ridge Continuum of Care. Active engagement and
membership in the CoC is required to receive funding. The CoC will further engage
Substantial Amendment to the FY 2011 -2012 Consolidated Plan Action Plan (DRAFT)Page 9
and coordinate resources amongst other entities to improve current programs and
funding.
The goal of the new ESG is to use a "no wrong door" approach. With ESG, we do
not want clients in need of service continue to go from one agency to another,
searching for assistance. Clients should be assessed and served when they are first
present for service and receive an appropriate referral, if necessary. The case manager
will contact the referring agency directly and submit all appropriate paperwork for the
referral through the HMIS system.
To complete a referral, the following steps will take place by the case manager;
• Contact the agency that the client is being referred to determine if it is an
appropriate match for the client; make a note on the HMIS Referral Form
in the Message section; email the form to the referral agency.
• Print Pathways HMIS Referral Form, give copy to client and print a copy
for the client file.
• Have client take a copy of income and documents to referral appointment.
• Contact referring agency to transfer paperwork and inform them of client's
status.
Case managers will identify available mainstream services that their clients may not
be receiving. The case manager will provide assistance in applying for food stamps,
unemployment benefits, SSI benefits, Section 8 or any other mainstream service the
client may be eligible for and is not receiving.
To best aid in the coordination process in the Blue Ridge CoC, agency case managers
will participate at Homeless Educators Linking Providers and Services (HELPS)
meetings on a quarterly basis. The purpose of the meeting is to share information
about available resources for clients and to discuss difficult cases.
The Blue Ridge CoC has placed a high priority on funding collaborative applications.
Collaborative applications must be designed where collaboration creates increased
and improved results as compared to what would be achieved by a single
organization.
Applicants must design and operate programs where ESG - funded activities are
coordinated and integrated to the maximum extent practicable with other programs
targeted to homeless people in the area covered by the Continuum of Care. Services
must be coordinated to provide a strategic, community -wide system to prevent and
end homelessness.
Applicants must also design programs where ESG - funded activities are coordinated
and integrated to the maximum extent practicable with mainstream housing, health,
social services, employment, education, and youth programs for which families and
Substantial Amendment to the FY 2011 -2012 Consolidated Plan Action Plan (DRAFT)Page 10
individuals at risk of homelessness and homeless individuals and families may be
eligible.
Policies and procedures for determining and prioritizing which eligible families and
individuals will receive homeless prevention assistance and which eligible families
and individuals will receive rapid re- housing assistance.
Response:
The City of Roanoke has policies and procedures which were established under
HPRP. "Homeless Assistance" or rapid re- housing services are provided when a
client who is currently staying in an emergency shelter or a place not meant for
human habitation is provided with first month's rent or security deposit. Homeless
prevention services are provided to clients that are currently housed, but facing an
eviction within 14 days. These policies will stay in place but will be reviewed and
modified by the CoC within the next twelve months. The CoC is currently
considering adoption of the following policies and procedures during the next 12
months for determining and prioritizing which eligible families will receive homeless
rapid re- housing assistance and homeless prevention services:
Rapid Re- housing Assistance
Individuals and families that are found to be eligible using the policies and
procedures for evaluating individuals' and families' eligibility will all be homeless
according to the HEARTH Act definition. Because funds will not be adequate to
help every individual or family, priority must be assigned.
Housing relocation and stabilization services and short- and /or medium -term rental
assistance will be provided to individuals and families based upon prioritization using
the following factors:
• Length of homelessness
• Nature of homelessness (e.g., shelter, street, car, doubled up) and its relative
health and safety implications
• Presence of delicate or frail individuals (including children)
• Availability of appropriate re- housing in the area for the individual or family
• School considerations, when school -age children are present
• Likelihood of achieving stability after receiving assistance
It will be the responsibility of the case manager to document the interplay among
these factors and to justify their prioritization of one client over another. Case
managers should not be "creaming'; however, they should keep in mind the limited
funds and ensure that they are spending funds in such a way that the greatest impact
on homelessness can be felt.
Standards for determining the share of rent and utilities costs that each program
participant must pay, if any, while receiving homelessness prevention or rapid re-
housing assistance.
Substantial Amendment to the FY 2011 -2012 Consolidated Plan Action Plan (DRAFT)Page 11
Response:
Current standards do not require each program participant to share any portion of rent
and utilities costs. These standards will stay in place, but will be reviewed and
modified, if needed, by the CoC within the next twelve months.
Standards for determining how long a particular program participant will be
provided with rental assistance and whether and how the amount of that assistance
will be adjusted over time.
Response:
Current standards as stated in this section indicate ESG funding can be used to
provide a maximum of 3 months in rental arrears. Current and future rental payments
can be made; however, total months of coverage cannot exceed 3 months. Current
policy also states, households are only eligible to receive ESG homelessness
prevention assistance once per year, therefore assistance is not adjusted over time.
These standards will remain in place but will be reviewed and modified, if needed, by
the CoC within the next twelve months.
Standards for determining the type, amount, and duration of housing stabilization
and/or relocation services to provide a program participant, including the limits, if
any, on the homelessness prevention or rapid re- housing assistance that each
program participant may receive, such as the maximum amount of assistance,
maximum number of months the program participants receives assistance; or the
maximum number of times the program participants may receive assistance.
Response:
Standards for determining the type, amount, and duration of housing stabilization
and /or relocation services to provide a program participant were put in place under
the requirements of HPRP. It is anticipated that the Continuum of Care will review
and revise these standards during the next twelve months. The policies and
procedures currently. in place are detailed in this section.
5. Describe the Process for Making Sub - Awards
Response:
The City of Roanoke uses a Community -Based Application Review Process, In
November of each year, the City's HUD Community Resources Division holds a
public meeting to review anticipated HUD resources and estimated funds available
Substantial Amendment to the FY 2011 -2012 Consolidated Plan Action Plan (DRAFT) Page 12
for economic development, homeless services /prevention, housing development,
human development and neighborhood development activities. The application
process and timeline are reviewed for each category of funding including funds
available for ESG. Applications are distributed at the November meeting.
Applications are also available through the City's website or the offices of the
Division of HUD Community Resources. Applications are generally due to the City
in early January and are distributed to advisory review committees for evaluation and
funding recommendations. Individuals from the community represent at least a
majority of the members of each committee. The City currently uses three
committees, one for:
Human services activities;
Homeless shelters and homelessness prevention activities; and
Housing, neighborhood and economic development activities.
The Roanoke Valley Alleghany Regional Advisory Council on Homelessness serves
as the review committee for homeless shelters and prevention activities. It is the lead
entity for the Ten -Year Plan to End Homelessness and the Blue Ridge Continuum of
Care planning process. The Roanoke Valley Alleghany Regional Advisory Council
on Homelessness also facilitates and coordinates the community's efforts to prevent,
treat, and end homelessness. The Advisory Council includes a spectrum of decision -
makers who have the ability to promote and implement the CoC strategy. It consists
of 20 members drawn from the general public (including one formerly homeless
person), local governments, mental health programs, state and federal programs, non-
profit organizations, businesses, and colleges /universities throughout the region. The
Advisory Council manages and coordinates the planning process for researching,
writing, approving, and submitting the Blue Ridge CoC strategy each year; and
monitors strategic accomplishments and ongoing revisions.
In March of each year, recommendations from the committees are combined into a
budget package that is presented for the City Manager's consideration prior to a 30-
day public review. After public comments are obtained, the recommendations,
budget package and citizen comments with responses are sent to City Council for
approval.
6. Homeless Participation Requirement
Response:
The City of Roanoke meets the requirements of homeless participation. The Roanoke
Valley Alleghany Regional Advisory Council on Homelessness and the Continuum of
Care currently have a homeless individual that participates at monthly meetings.
7. Performance Standards
Substantial Amendment to the FY 2011 -2012 Consolidated Plan Action Plan (DRAFT)Page 13
Response:
The following performance standards for evaluating ESG activities were developed
by the Substantial Amendment Task Force. The Chair of the CoC and two other
members of the CoC served on the Substantial Amendment Task Force Performance
standards were developed for street outreach, HMIS, emergency and transitional
housing, homeless prevention and rapid re- housing and apply to HUD's objectives of
accessibility /availability, suitable living environment and economic opportunity. The
performance standards developed will be expanded by the CoC over the next 12
months. The performance measures established are:
Category
Performance Standard
Street Outreach
By providing outreach and engagement
activities, 100% of those seeking assistance will
be referred to appropriate services and gain
access /availability to decent housing and /or a
suitable living environment and /or economic
opportunity.
HMIS
1. By providing electronic information
management services (HMIS), 99% of overnight
shelters will have access to accurate service
information and client data to gain
access /availability and achieve sustainability
and improve affordability of decent housing,
suitable living environments and economic
opportunity.
2. By providing electronic information
management services (HMIS) 90% of HUD -
funded shelter beds will be utilized throughout
the year by participating agencies, creating
access /availability to a suitable living
environment.
Homeless Prevention
By providing financial assistance, at least 60% of
all eligible individuals and families will remain in
permanent housing and achieve sustainability
of decent housing and a suitable living
environment
Rapid Re- housing
By providing financial assistance, at least 60% of
all eligible individuals and families will move to
appropriate permanent housing and gain
access /availability to decent housing and a
suitable living
Emergency and Transitional Living
By providing quality case management, at least
65% of all shelter program participants will
move to permanent housing and gain
access /availability to decent housing and a
suitable living environment.
8. Certifications
Response:
Substantial Amendment to the FY 2011 -2012 Consolidated Plan Action Plan (DRAFT)Page 14
See Attachment D, "Certifications ".
Written Standards Required, for Recipients Who Are Eligible and Decide to Use
Part of the Second Allocation of FY 2011 Funds for Emergency Shelter and Street
Outreach Activities
Res onse:
The City of Roanoke will not use any part of the second allocation of FY 2011 funds
for emergency shelter or street outreach activities.
Requirements for Recipients Who Plan to Use the Risk Factor Under Paragraph
(1)(iii)(G) of the "at Risk of Homelessness" Definition
Response:
The following criteria will be used to determine risk factor "at risk of homelessness ":
High Risk Factors (check all that apply)
❑ Eviction within two (2) weeks from a private dwelling (including
housing provided by family or friends);
❑ Discharge within two (2) weeks from an institution in which the
person has been a resident for more than 180 days (including prisons,
mental health institutions, hospitals);
❑ Residency in housing that has been condemned by housing officials
and is no longer meant for human habitation;
❑ Sudden and significant loss of income.
Moderate Risk Factors (check all that apply)
❑ Sudden and significant increase in utility costs;
❑ Mental health and substance abuse issues;
❑ Physical disabilities and other chronic health issues, including
HIV /AIDS;
❑ Severe housing cost burden (greater than 50 percent of income for
housing costs);
❑ Homeless in last 12 months;
❑ Young head of household (under 25 with children or pregnant);
❑ Current or past involvement with child welfare, including foster care;
❑ Pending foreclosure of rental housing;
❑ Extremely low income (less than 30 percent of Area Median Income);
❑ High overcrowding (the number of persons exceeds health and/or
safety standards for the housing unit size);
❑ Past institutional care (prison, treatment facility, hospital);
❑ Recent traumatic life event, such as death of a spouse or primary care
Substantial Amendment to the FY 2011 -2012 Consolidated Plan Action Plan (DRAFT)Page 15
provider, or recent health crisis that prevented the household from
meeting its financial responsibilities;
❑ Credit problems that preclude obtaining of housing; or
❑ Significant amount of medical debt.
Requirements for Optional Changes to the FY 2011 Annual Action Plan
Centralized or Coordinated Assessment System
Response:
There are currently no plans for a centralized or Coordinated Assessment System.
The CoC will be considering such a system in the next 12 months.
Monitoring
Response:
Existing monitoring procedures are sufficient for monitoring compliance with the
new requirements. The CoC, however, will consider possible changes in the next 12
months.
Substantial Amendment to the FY 2011 -2012 Consolidated Plan Action Plan (DRAFT) Page 16
�.: A
Oil
Availability /Accessibility Outcome
Objective and outcome Category: Accessibility for the purpose of creating suitable living environments
Priority Need/
Timeline
Activities by Category
Outputs
Performance Measures
Outcome Statement
I. Street Outreach:
See "Priority
Needs" in
a) Referrals to support
a & b ) 1186 people engaged
a ) Percentage of people
1. I A & B ) By providing outreach and engagement
2010 -2015 Strategic
services ( ex. Mental
and services provided
given accurate up -to -date
activities, 100% of those seeking assistance will be
Plan Section of 2010-
Health, etc).
)
information
referred to appropriate services and gain
g
2015 Consolidated
b) Provide other assistance
b) Percentage of requests for
access /availability to decent housing and /or a suitable
Plan, p 89
(proper clothing,
services are satisfied
living environment and /or economic opportunity.
g pp ty.
personal items,
immediately
July 1, 2012 —June
toiletries, etc.)
30, 2013
2. H MI5:
a) Record data and run
a) 575 adults and 74
a) % increase in number of
2. (A & Bl By providing electronic information
reports
children were identified
clients entered into HMIS
management services (HMIS), 99% of overnight shelters
in 2011 PIT Count
meeting HUD requirement
will have access to accurate service information and
data elements
client data to gain access /availability and achieve
sustainability and improve affordability of decent
b) 2,443 unduplicated
b) % HUD funded agency
housing, suitable living environments and economic
individuals in system
participation
opportunity.
c) 182 HUD Funded Beds
c) HUD funded % bed
(C) By providing electronic information management
with utilization rate of 76-
utilization rates
services (HMIS) 90% of HUD funded shelter beds will be
utilized throughout the year by participating agencies,
85%
creating access /availability to a suitable living
environment-
❖ An overarching outcome statement for each objective and outcome category is meeting ADA, SEC 504 and SEC 508 Compliance. The outcome
statement reads as follows:
"By providing ADA (Architecturally accessible), Sections 504 (Programmatic accessible) compliance and 508 (Website) compliance, 100% of persons
with disabilities will have access to homeless shelter services for the purposes of achieving decent housing, a suitable living environment and
economic opportunity ".
•:• ESG is planning to collect data on persons and not households, unless required by HUD reporting guidelines. The Blue Ridge Continuum of Care will
also utilize non -HUD funded programs to provide services to those in need in our community.
Substantial Amendment to the FY 2011 Consolidated Plan Annual Action Plan A_1
Availability /Accessibility Outcome
Objective and Outcome Category: Accessibility for the purpose of providing decent affordable dousing
Priority Need/
Timeline
Activities by Category
Outputs
Performance Measures
Outcome Statement
1. Street Outreach:
See "Priority
a) Referrals to support
a & b) 1186 people engaged
a) Percentage of people
1. (A & 8) By providing outreach and engagement
Homeless Needs" in
services ( ex. Mental
and services provided
given accurate up -to -date
activities, 100% of those seeking assistance will be
2010 -2015 Strategic
Health, etc).
information
referred to appropriate services and gain
Plan Section of 2010-
b} Provide other assistance
b) Percentage of requests for
access /availabilityto decent housing and /ora
2015 Consolidated
(proper clothing, personal
services are satisfied
suitable living environment and /or economic
Plan, p. 89.
items, toiletries, etc.)
immediately
opportunity.
July 1, 2012 —June
30, 2013
2. HMIS:
a) 575 adults and 74
a) % increase in number of
2. (A & B) By providing electronic information
management services (HMIS), 99% of overnight
a) Record data and run
children were identified
clients entered into HMIS
shelters will have access to accurate service
reports
in 2011 PIT Count
meeting HUD requirement
information and client data to gain access /availability
data elements
and achieve sustainability and improve affordability
b) 2,443 unduplicated
b) % HUD funded agency
of decent housing, suitable living environments and
individuals in system
participation
economic opportunity.
c) 182 HUD Funded Beds
c) HUD funded % bed
(C) By providing electronic information
with utilization rate 76-
utilization rates
management services (HMIS) 90% of HUD funded
85%
shelter beds will be utilized throughout the year by
participating agencies, creating access /availability to
a suitable living environment.
Substantial Amendment to the FY 2011 Consolidated Plan Annual Action Plan A -2
Substantial Amendment to the FY 2011 Consolidated Plan Annual Action Plan .�
3. Homeless Prevention and
3. (A) Homeless prevention: By providing
Rapid Re- housing:
financial assistance, at least 60% of all eligible
a & b) Rental assistance,
a) Homeless prevention:
a) Homeless prevention:
individuals and families will remain in
security deposits, utility
22 households served
%that remain In
permanent housing and achieve sustainability
deposits or payments, last
with rental assistance
permanent housing
of decent housing and a suitable living
month's rent and housing
environment.
search and placement activities
b) Rapid re- housing: 5
b) Rapid re- housing:
(B) Rapid Re- housing: By providing financial
households served with
% exiting emergency
assistance, at least 60% of all eligible individuals
1S` months' rent or
shelter
and families will move to appropriate
security deposit
% exiting transitional
permanent housing and gain access /availability
shelter
to decent housing and a suitable living
4. Emergency /Transitional
Shelter:
a) Essential Services
a) 200 families and 25
a) % exiting emergency
4. (A) By providing quality case management, at
individuals served
shelter
least 65% of all shelter program participants will
move to permanent housing and gain
access /availability to decent housing and a
suitable living environment.
Substantial Amendment to the FY 2011 Consolidated Plan Annual Action Plan .�
Availability /Accessibility Outcome
Objective and Outcome Category: Accessibility for the purpose of providing economic Opportunity
Priority Need/
Timeline
Activities by Category
Outputs
Performance Measures
Outcome Statement
1.
HMIS:
See "Priority
a)
Record data and run
a)
575 adults and 74
a)
% increase in number of
1. (A & B) By providing electronic Information
Homeless Needs" in
reports
children were identified
clients entered into HMIS
management services (HMIS), 99% of overnight shelters
2010 -2015 Strategic
in 2011 PIT Count
meeting HUD requirement
will have access to accurate service information and .
Plan Section of 2010-
data elements
client data to gain access /availability and achieve
2015 Consolidated
sustainability and improve affordability of decent
Plan, p. 89
•
b)
2,443 unduplicated
b)
%HUD funded agency
housing, suitable living environments and economic
July 1, 2012 —June
individuals in system
participation
opportunity.
30, 2013
c)
182 HUD Funded Beds
c)
HUD funded % bed
(C) By providing electronic information management
with utilization rate
utilization rates
services (HMIS) 90% of HUD funded shelter beds will be
76"85%
utilized throughout the year by participating agencies,
creating access /availability to a suitable living
2.
Emergency /Transitional
environment.
Shelter:
a)
Essential Services
a)
250 of people moved to
a)
% of those moved to
2. (A) By providing quality case management, at least
65% of all shelter program participants will move to
p ermanent housing
permanent housing
permanent housing and gain access /availability to
decent housing, economic opportunity and a suitable
living environment.
b)
Provide employment
b)
300 persons will have
b)
% of those employed at
(8) By providing quality case management at least 20%
services, such as
employment at exit
exit
of clients will obtain employment prior to exiting the
referrals, links to job
shelter and gain access /availability to decent housing,
training, etc.
economic opportunity and a suitable living
environment.
Substantial Amendment to the FY 2011 Consolidated Plan Annual Action Plan A -4
Affordability Outcome
Objective and Outcome Category: Affordability for the purpose of creating suitable living environments
Priority
Need /Timeline
Activities by Category
Outputs
Performance Measures
Outcome Statement
1. Homeless.Prevention
See "Priority
and Rapid Re- housing:
Homeless Needs" in
2010 -2015 Strategic
g
a & b) Rental assistance,
a) Homeless prevention: 22
a) Homeless prevention:
1. (A) Homeless Prevention: By providing financial
Plan Section of 2010-
security deposits, utility
households served with
% that remain in
assistance, at least 60% of all eligible individuals
2oi5 Consolidated
Plan, 89
deposits or payments, last
rental assistance
permanent housing
and families will remain in permanent housing
p.
month's rent and housing
and achieve sustainability of decent housing and a
July 1, 2012 —June
search and placement
suitable living environment.
30, 2013
activities
b) Rapid re- housing: 5
b) Rapid re- housing:
(B) Rapid Re- housing: By providing financial
households served with
% exiting emergency
assistance, at least 60% of all eligible individuals
15t months' rent or
shelter
and families will move to appropriate permanent
security deposit
% exiting transitional
housing and gain access /availability to decent
shelter
housing and a suitable living environment
Substantial Amendment to the FY 2011 Consolidated Plan Annual Action Plan A -5
Affordability Outcome
Objective and Outcome Category: Affordability for the purpose of providing decent affordable dousing
Priority Need/
Timeline
Activities by Category
Outputs
Performance Measures
Outcome Statement
1. Homeless Prevention
See "Priority
and Rapid Re- housing:
Homeless Needs" in
1. (A) Homeless Prevention: By providing financial
2010 -2015 Strategic
a & b) Rental assistance,
a) Homeless prevention: 22
a) Homeless prevention:
assistance, at least 60% of all eligible individuals
Plan Section of 2010-
2015 Consolidated
security deposits, utility
households served with
%that remain in
and families will remain in permanent housing
Plan, p. 89
or deposits payments, last
p p y
rental assistance
permanent housing
and achieve sustainabillty of decent housing and a
month's rent and housing
suitable living environment.
search and placement
July 0 3 —rune
30, 2013
activities
b Rapid re-housing: 5
) p g'
b Rapid re-housing:
) p g:
(B) Rapid Re- housing: By providing financial
households served with
% exiting emergency
assistance, at least 60% of all eligible individuals
1s` months' rent or
shelter
and families will move to appropriate permanent
security deposit
% exiting transitional
housing and gain access /availability to decent
shelter
housing and a suitable living environment
Substantial Amendment to the FY 2011 Consolidated Plan Annual Action Plan A -6
Affordability Outcome
Objective and Outcome Category: Affordability for the purpose of providing economic Opportunity
Priority Need/
Timeline
Activities by Category
Outputs
Performance Measures
Outcome Statement
1. Emergency /Transitional
See "Priority
Shelter:
Homeless Needs' in
2010-2015 Strategic
Plan Section
1. (A) By providing quality case management, at least
2035 Consolidated
a ed
a } Essential Services
a) 250 people moved to
a} 9'a of those moved to
65 %of all shelter r
program participants will move to
Plan, 89
p
permanent housing
permanent housing
permanent housing and gain access /availability to
decent housing and a suitable living environment and
July 1, 2012 —June
affordability that economic opportunity brings.
30 2013
b} Provide employment
b) 300 persons will have
b} 9'0 of those employed at
(B) By providing quality case management at least
services, such as
employment at exit
exit
20% of clients will obtain employment prior to exiting
referrals, links to job
the shelter and gain access /availability to decent
training, etc.
housing, economic opportunity and a suitable living
environment.
Substantial Amendment to the FY 2011 Consolidated Plan Annual Action Plan A_7
Sustainability outcome
Objective and Outcome Category: Sustainability for the purpose of providing eCOnomiC opportunity
Priority Need/ Activities by Category Outputs
Timeline
1. Emergency /Transitional
See "Priority Shelter:
Homeless Needs" in
2010 -2015 Strategic
Plan Section of 2010- a) Essential Services
2015 Consolidated
Plan, P. 89
July 1, 2012 —June
Performance Measures Outcome Statement
1. (A) By providing quality case management, at least
a) 250 people moved to a) 3'0 of those moved to 65% of all shelter program participants will move to
permanent housing permanent housing permanent housing and gain access /availabdity to
decent housing and a suitable living environment and
affordability that economic opportunity brings.
30, 2013 b) provide employment b) 300 persons will have
services, such as employment at exit
referrals, links to job
training, etc.
b) % of those employed at (B) By providing quality case management at least
exit 20% of clients will obtain employment prior to exiting
the shelter and gain access /availability to decent
housing, economic opportunity and a suitable living
environment.
FMI
Substantial Amendment to the FY 2011 Consolidated Plan Annual Action Plan
EMS l..
TABLE 3C
CONSOLIDATED PLAN
LISTING OF PROJECTS
U.S. Department of Housing
and Urban Development
Table 3C
Consolidated Plan Listing of Projects
Jurisdiction's Name: City of Roanoke
om,B Approval No. 2506 -0117
Exp. 813112014)
Priority Need:
Promote the prevention of homelessness and the delivery of needed services to homeless fatuities and individuals
Project Title:
Community Housing Resource Center
s,
Description:
The Community Housing Resource Center (ARC Holnelesnes Homelessness and fRapid gRe- housinglProgramo(HPRP)
American Recovery and Reinvestment Acts ( )
303 families and 3,055
initiative. Since its opening, the CHRC has provided $1,084,
311 in direct financial assistance to 1,
individuals. It has leveraged $225,000 in local non-gov ernment re- housing. support
The CHRC lWill utilize the the second FY20111 ESG allocation
for the purposes of homelessness prevention an
of $45,940 plus an additional $95,940 of federa and private funds to through first7month'shrellt orlslecur tyldeposits. The CHRC has
assistance and 10 households with rapid re-housing achieve
set as its outcomes that 1) 60% of all eligible andlv2 at least 6po /llof del'lgiblel individual
s and families will move to
sustainability and a suitable living environment )
appropriate permanent housing and gain access to decent housing and a suitable living environment.
Objective category: g Suitable Living Environment ® Decent Housing ❑Economic portunity
Outcome category: ® Availability /Accessibility Op Sconomi
Availabilit /Accessibility ® Affordability
Location/Target Area:
Street Address: 1502 -B Williamson Road
City, State, Zip Code: Roanoke, Virginia 24012
Objective Number
HM -1
HUD Matrix Code(s)
05; 03T& 05T
Type of Recipient
Local Government
Start Date
7/01/2011
Perfonnance Indicator(s)
% remaining in perm. housing
% exiting homeless shelters_
Local ID
Project ID
The primary purpose of the project is to help: ® the Homeless ❑ Persons with HIV /AIDS ❑ Persons with Disabilities ❑ Public Housing Needs
Funding Sources:
CDBG Citation
CDBG
$50,000
570.201 e
ESG
$45 ,940 ......... ..... _ ........... _.
CDBG National Objective
HOME
_.....- .......... ._ ... .... _ .......
Activities Benefitting Low- and
HOPWA
._._._..... ._._ ...... - .... ................ -
Moderate- Income Persons
Total Formula
_._ ................ ......._....._._.._._ ........ _.
Completion Date
Prior Year Funds
................. _ ....... _....._._._._._.,..._.
6/30/2013
Assisted Housing
Annual Units
PHA
83
Other Funding
$45 940
Total
$141,880 _....._._....,,,,,......
Units Upon Completion
N/A
The primary purpose of the project is to help: ® the Homeless ❑ Persons with HIV /AIDS ❑ Persons with Disabilities ❑ Public Housing Needs
FY 2011 DETAILED BUDGE1
FY 2011 Detailed Budget Table
First Allocation
$81,671.00
FY 2011
Emergency Shelter Grants /Emergency Solutions Grants
Second Allocation
$45,940.00
Grant Amount
$127,611.00
Program Allocations
Total
Administration
$0.00
First Allocation
Second
Total Fiscal
Allocation
Year 2011
Activity
Reprogrammed
Activity
Activity
Eligible Activities
Amount
Amount
Amount
Amount
W
Homeless Assistance
$75,171.00
$0.00
$75,171.00
Rehab /Conversion
$0.00
$0.00
$0.00
t7 ;°
Operations
$49,257.00
$0.00
$49,257.00
tw
;
W
Essential Services
$25,914.00
$0.00
r._ M
M
$25,914.00
w s
Homelessness Prevention
$6,500.00
$0.00
INS
$6,500.00
Administration '
$0.00
$0.00
�
$0.00
Emergency Shelter Grants
$81,671.00
$0.00
$81,671.00
Subtotal
Emergency Shelter **
4a-,
Renovation **
Operation **
Essential Service **
ANN
$
t
URA Assistance **
f.$ip'00
Street Outreach - Essential
$0 00$0
QO
E
Services* *
�r
HMIS
$0.00
$0.00
$0.00
Rapid Re- housing
$0.00
$3,250.00
$3250.00
o
L
CL
Housing Relocation and
$0.00
$3,250.00,
$3,250.00
T
Stabilization Services
c
Tenant -Based Rental
1
o
Assistance
$0.00
$0.00
$0.00
Project -Based Rental
Assistance
I�M�M
$0.00
$0.00
$0.00
,0
Homelessness Prevention
SEIM
$0.00
$39,966.00
$39,966.00
W
a
E
Housing Relocation and
$0.00
$39,966.00
$39,966
E
Stabilization Services
N. f
Tenant -Based Rental
Assistance
$0.00
$0.00
$0
Project -Based Rental
Assistance
$0.00
$0.00
$0.00
Administration
$ 2 724.00
$2,724.00
Emergency Solutions Grants
T
Subtotal
$ 0.00
$45 940.00
$45,940.00
:.:
Total Grant Amount:
$127,611.00
"Allowable only if the amount obligated for homeless assistance activities using funds from the first allocation is less than
the expenditure limit for emergency shelter and street outreach activfties (see Section III.B. of this Notice).
IL-. AN i
ESG Certifications
The Emergency Solutions Grants Program Recipient certifies that:
Major rehabilitation /conversion — If an emergency shelter's rehabilitation costs exceed 75
percent of the value of the building before rehabilitation, the jurisdiction will maintain the
building as a shelter for homeless individuals and families for a minimum of 10 years after the
date the building is first occupied by a homeless individual or family after the completed
rehabilitation. If the cost to convert a building into an emergency shelter exceeds 75 percent of
the value of the building after conversion, the jurisdiction will maintain the building as a shelter
for homeless individuals and families for a minimum of 10 years after the date the building is
first occupied by a homeless individual or family after the completed conversion. In all other
cases where ESG funds are used for renovation, the jurisdiction will maintain the building as a
shelter for homeless individuals and families for a minimum of 3 years after the date the building
is first occupied by a homeless individual or family after the completed renovation.
Essential Services and Operating Costs — In the case of assistance involving shelter operations
or essential services related to street outreach or emergency shelter, the jurisdiction will provide
services or shelter to homeless individuals and families for the period during which the ESG
assistance is provided, without regard to a particular site or structure, so long the jurisdiction
serves the same type of persons (e.g., families with children, unaccompanied youth, disabled
individuals, or victims of domestic violence) or persons in the same geographic area.
Renovation — Any renovation carried out with ESG assistance shall be sufficient to ensure that
the building involved is safe and sanitary.
Supportive Services — The jurisdiction will assist homeless individuals in obtaining permanent
housing, appropriate supportive services ( including medical and mental health treatment, victim
services, counseling, supervision, and other services essential for achieving independent living),
and other Federal State, local, and private assistance available for such individuals.
Matching Funds — The jurisdiction will obtain matching amounts required under 24 CFR
576.201.
Confidentiality — The jurisdiction has established and is implementing procedures to ensure the
confidentiality of records pertaining to any individual provided family violence prevention or
treatment services under any project assisted under the ESG program, including protection
against the release of the address or location of any family violence shelter project, except with
the written authorization of the person responsible for the operation of that shelter.
Homeless Persons Involvement— To the maximum extent practicable, the jurisdiction will
involve, through employment, volunteer services, or otherwise, homeless individuals and
families in constructing; renovating, maintaining; and operating facilities assisted under the ESG
program, in providing services assisted under the ESG program, and in providing services for
occupants of facilities assisted under the program.
Consolidated Plan — All activities the jurisdiction undertakes with assistance under ESG are
consistent with the jurisd'iction's consolidated plan.
Discharge Policy — The jurisdiction will establish and implement, to the maximum extent
practicable and where appropriate policies and protocols for the discharge of persons from
publicly funded institutions or systems of care (such as health care facilities, mental health
facilities, foster care or other youth facilities, or correction programs and institutions) in order to
prevent this discharge from immediately resulting in homelessness for these persons.
Signature /Authorized Official
Title
Date
J
Substantial Amendment
FY 2011 -2012 Consolidated Plan
Annual Action Plan for the
Emergency Solutions Grant Program (ESG)
Presentation
Lim
May 7, 2012
COUNCIL OF
COMMUNITY
SERVICES
Purpose of Substantial Amendment
• To be eligible to receive the second allocation of the FY 2011 Emergency
Solution Grants (ESG) funding, the City of Roanoke must meet the
requirements set forth in new federal regulations that became effective
January 4, 2012. The purpose of the Substantial Amendment is to
describe how the City of Roanoke will meet the new requirements
• The amount of federal funding available in the second allocation of the
FY2011 Emergency Solutions Grants funding is $45,940
• Through action of the Homeless Advisory Council in February 2011, funds
to be dedicated to prevention and rapid re- housing through the CHRC
CCOUNCIL OF
COMMUNITY
SERVICES
2
Stakeholder Involvement (February - April)
• RVAR Advisory Council on
Homelessness (policy body)
• Continuum of Care
(coordinating body)
• Shelters
• Faith Community
• City of Roanoke (Division of
HUD Community Resources)
• Advisory Council recommends use
of second allocation to support
prevention and rapid re- housing
efforts
• CoC members briefed on HUD
required changes
• CoC and stakeholders hold five
hour planning session on
Substantial Amendment
• Task Force meets over one month
period to write and finalized
changes
• Public Comment
C $
COUNCIL OF
COMMUNITY
SERVICES
3
Key Elements of Amendment
• Shifts focus from emergency
shelter to prevention and
rapid re- housing
• Increases capacity to engage in
strategic planning
• Second allocation requires
100% matching funds
• Requires performance
indicators such as number of
persons or households served
(moving from emergency
shelter to permanent housing)
• Requires written standards for
provision of ESG assistance
such as policies and
procedures for evaluating
eligibility
• Allowable activities include:
— Street Outreach
— Homeless Management
Information System
— Homeless Prevention and
— Rapid Rehousing
— Emergency Shelter
COUNCIL OF
QN; COMMUNITY
SERVICES
4
Amendment. increases accountability
• Specific outputs, •
performance measures, and
intended outcomes and
start and completion dates
for:
— Street Outreach
— HMIS
— Rapid Rehousing
— Prevention
— Emergency Shelters
Performance Indicators
— % that remain in permanent
housing
— % exiting emergency shelter
— % exiting transitional shelter
Outcomes
— 73 households receive
prevention services and 10
households rapid re- housing
— At least 60% remain in
permanent housing
— 60% of those receiving
assistance will move to
permanent housing
COUNCIL OF
COMMUNITY
SERVICES
5
Describes policies and procedures
• Specific policies and procedures Policies and procedures for
for evaluating individuals and determining and prioritizing
families eligibility for assistance — which eligible families and
(to be reviewed by CoC in next 12 individuals will receive homeless
months) prevention assistance and which
will receive rapid re- housing
• Policies and procedures for assistance
coordination among emergency
shelter providers, essential Process for making sub - awards
service providers, homelessness between City of Roanoke and
prevention and rapid re- housing local grantees
providers
COUNCIL OF
COMMUNITY
SERVICES
6
J
Sets standards
• Standards for determining the Standards for determining the
share of rent and utilities costs type, amount, and duration of
that each program participant housing stabilization and /or
must pay, if any, while receiving relocation services
assistance
• Standards for how long a
particular program participant
will be provided rental assistance
and whether and how the
amount will be adjusted over
time
• Performance standards for street
outreach, HMIS, Homeless
Prevention, Rapid Re- housing,
and Emergency Shelter
COUNCIL OF
COMMUNITY
SERVICES
7
Summary
• Amendment was consensus built by majority of homelessness
service providers in the Blue Ridge Continuum of Care
• Amendment represents a move away from funding homeless
shelters toward housing the homeless or those at risk of becoming
homeless
Amendment increases accountability of homeless services
providers receiving ESG funding
• Amendment promotes use of common data system, collaboration
among providers and the use of strategic planning
CCOUNCIL OF
COMMUNITY
SERVICES
S
�k C`
�RGt /N�p
ANN H. SHAWVER, CPA
Director of Finance
May 7, 2012
CITY OF ROANOKE
DEPARTMENT OF FINANCE
215 Church Avenue, SW, Suite 461
PO BOX 1220
Roanoke, Virginia 24011 -1220
Telephone: (540) 853 -2821
Fax: (540) 853 -6142
Dear Mayor Bowers and Members of City Council:
Subject: March Financial Report - City of Roanoke
ANDREA F. TRENT
Assistant Director of Finance
The following financial report provides commentary on the City's financial results
for the nine months ended March 31, 2012.
March Performance Summary
Year -to -date revenues in FYI 2 through March increased 0.2% or $299,000 from
last year as presented in the accompanying financial statement. In comparison,
the budgeted increase is 0.3% when comparing the FYI adopted budget against
the FYI I final results. Budgeted growth is higher than actual growth through
March as influenced by the 4.5% budgeted growth in the Personal Property Tax
revenues which are predominantly collected in May and June. Significant year -to-
year variances are explained in further detail in this report.
The expenditures in FYI 2 have increased 2.4% from the prior year as of March.
The expenditure budget for FYI is 1 .0% or $2.5 million higher than FYI 1 actual,
therefore performance through March reflects a negative variance. A main driver
of this is the employee stipend of $1.6 which was paid in November in FYI
compared to June in FYI 1. Increased funding of 2% to Roanoke City Public
Schools also contributed to growth from FYI 1 to FYI 2. The City will meet its
overall expenditure budget for FYI and carefully manages the budget to ensure
obligations are met. Expenditure variances are described in further detail in the
expenditure section of this report.
Revenues:
Commentary on the significant categories of revenues and /or significant
revenue variances is provided as follows:
Honorable Mayor and Members of Council
May 7, 2012
Page 2
General Property Taxes increased .6% or $404,000 as a result of an increase in
Real Estate taxes offset by a decline in Personal Property taxes. For the year as
a whole, Real Estate Tax revenues will remain stable as compared to FYI 1.
Through March, they are up $1.3 million due to earlier collections in the current
year of the April 5`" installment. Partially offsetting the increase is a decline in
Personal Property taxes of $762,000 through March FYI 2 primarily related to
an increase in exonerations compared to FYI 1 . However, the vast majority of
Personal Property taxes are collected in May and June.
Local Tax revenues increased by 3.0% or $1.5 million compared to the same
period in FYI 1. Business license taxes increased more than 6.4% through
March related to an increased number of collections and higher gross receipts
values. This is indicative of improvement in the Roanoke economy following
three consecutive years of declines.
Sales tax revenues year -to -date increased by 1.5%. Impacting the results in the
current year was the way some sales tax corrections in early months of FYI 1
affected the year -to -date total as well as the relocation of Walmart to the
County. By the close of FYI 2, Sales Tax growth of I% is projected for the year.
Recordation taxes improved 24.4 %, heavily influenced by the Grantee's tax for
Center in the Square leaseholds. The Transient Occupancy tax performed well
with growth of 5.2% as a result of increased travel into the City, improved
amenities (dining areas and meeting rooms) and renovated facilities. Food and
Beverage taxes increased 7.7 %, due to several restaurant additions in the Valley
View area, the re- opening of the Market Building eateries and improved
collections of delinquent accounts. Cigarette tax revenues, with an
improvement of 4.3 %, also contributed to the increase. Partially offsetting the
increase was a 6.4% decline in the Communications Tax primarily caused by the
impact of the City's portion ($241,000) of a $14.5 million refund by the state as
well as a decrease in the Electric and Gas consumption taxes related to the
milder weather.
Fines and Forfeitures revenues decreased by 18.4% or $239,000 compared to
FYI 1 as shown in the accompanying financial statement. Effective FYI 2,
Parking Ticket revenues, including the collection fee, were moved to the Parking
Fund. Adjusting for this change, revenues in this category increased 0.4% or
$4,300.
Revenue from the Use of Money and Property declined by 46.2% compared to
the same period in FYI 1, due to the loss in rental income from the
Honorable Mayor and Members of Council
May 7, 2012
Page 3
Commonwealth Building which is now privately owned. Adjusting for this
change, revenues decreased 6.8% primarily a result of lower interest earnings.
Miscellaneous Revenues declined 31.7% or $173,000 as a result of a decrease in
tax sale proceeds and in payment in lieu of tax by non - profit organizations
granted exemption from the real estate tax. The process and timeline from
sale to the receipt of proceeds varies significantly based on the final approvals
by the court of the sales terms. FYI 1 had a surplus payment due to tax sales
from prior years which is not expected in FYI 2.
Expenditures:
The fiscal year 2012 General Fund expenditure budget totals $260.0 million
and includes funding of approximately $1.4 million to cover contracts and
purchase orders made during fiscal year 2011 but not paid by the end of that
year. The current expenditure budget is 1.0% higher than FYI 1 actual. General
Fund expenditures and encumbrances through March were $193.8 million.
Compared to the prior year, expenditures increased 2.4% or approximately $5.0
million. Significant categorical variances are discussed as follows:
Transfers to Debt Service Fund decreased by 24.5% or $4.1 million compared to
FYI 1. This variance was due to a change in the handling of school debt under
the new school funding policy which resulted in a $5.7 million decrease. The
school debt transfer decrease was offset by an increase in the school funding
transfer. The reduction in the debt service transfer was partially offset by
payments of $1.5 million which began in FYI for the 2010C, 201 OD and
2010E series bonds which were issued in August 2010.
Transfers to School Fund increased by 12.3% or $6.3 million. Effective with
FYI 2, the School funding formula changed. The funding under the formula is
higher, but the School Board now pays debt service to the City using funds
provided through the formula. This change in funding for debt service did not,
in- and -of- itself, increase overall funding available to schools. However,
Roanoke Schools will receive more net funding from the City in FYI as a result
of local tax growth. This was an increase of approximately 2 %.
Nondepartmental expenditures decreased 31.8% or $1.5 million. This category
primarily consists of transfers to other funds which can vary significantly from
year to year. The FYI 2 decrease is primarily related to reduced transfers to the
Capital Projects Fund in the current year. Transfers made at the end of FYI 1
offset the need to make some transfers in the current year. Partially offsetting
Honorable Mayor and Members of Council
May 7, 2012
Page 4
these decreases was an increase in transfers to the Greater Roanoke Transit
Company (GRTC). The GRTC transfer increased 40.6% when compared to FYI 1.
City Council approved a higher GRTC subsidy in FYI 2, resulting from higher
fuel and medical insurance costs, in order to continue peak hours of service.
Civic Facilities Fund
In March, the Civic Center held 29 events with 32,119 attendees. This was 2
less events and 10,621 less attendees than in March 2011 . March 2012 events
exceeded budget by three, and attendance exceeded budget by 3,753. Event
highlights for March included a sold out Elton ,John concert, a sold out
performance of Spamalot, the Harlem Globetrotters, and the annual MDA Car
Show.
For FYI year -to -date, there have been 202 events with 186,786 attendees.
This is an increase of 5.8% or 11 more events, but a decrease of 11.4% or
24,064 less attendees compared with the same period in FYI 1. The
programming at the Civic Center covers a wide variety of entertainment events
which causes comparisons between years to vary.
The FYI 2 year -to -date Operating Loss for the Civic Center was $1,017,000, an
improvement of 11 .8% or $13 5,000, from FYI 1. Revenues increased by
$410,000, while expenses increased by $274,000. The year -to -date Change in
Net Assets for FYI was a decrease of $412,000, compared to an FYI 1
decrease of $600,000, an improvement of 31.4% or $189,000.
April programming included multiple performances by Cirque du Soleil, the Blue
Ridge Bike Fest, and the Blue Man Group. The current projected net income for
the entirety of FYI is now projected to be $6,000 better than the original FYI 2
budget.
Parking Fund
The City's Parking Fund operates seven garages and five surface lots with a
total FYI budget of just under $3.2 million. While each facility generates
varying levels of income or loss, the Parking Fund as a whole meets all cash
flow needs, including debt service, without a General Fund subsidy and
generates sufficient working capital to fund facility improvements and repairs.
Honorable Mayor and Members of Council
May 7, 2012
Page 5
The March FYI 2 year -to -date operating revenues increased 16.3% or $350,000
compared to FYI 1. Facility revenues increased about 2.2% or $47,000, with the
remaining revenue increase due to the inclusion of $303,000 in on- street
parking ticket fines and fees. In previous fiscal years, these revenues were
reported in the General Fund. A revitalized Market Garage accounted for over
$53,000 of facility revenue increase, while the net of all of the other facilities
amounted to about a $6,000 decline. The Market Garage has a strong demand
for short term parking and a waiting list for long term spaces. The Gainsboro
Garage and the Higher Education Center Lot continue to benefit from the
temporary relocation of Poff Building offices and residential parking demand.
The Tower Garage revenue decline continues, due to the reduced occupancy
rate at the Wells Fargo Tower. The Center in the Square Garage continues to
experience declines from the ongoing building renovation.
On the expense side, spending levels for FYI are up 15.4 %, or $223,000,
compared to FYI 1 . This is due to $122,000 of on- street parking administrative
expense which was reported in the General Fund in prior years. Also, in FYI 1
management fee payments to Lancor were one month in arrears. This year,
these payments are current, accounting for about $77,000 of additional FYI
expense. Year -to -date maintenance expenses are up about $34,000, with all
garages except Market Garage showing increases. The year -to -date Risk
Management assessment increased, but was more than offset by reduced utility
expenses.
City of Roanoke Pension Plan
The Pension Trust Fund experienced an investment gain of 4.7% for the fiscal
year -to -date through March 2012, which reflects gains in the domestic equity,
fixed income, convertible bond, and real estate categories of investments and
losses in the international equity category of investments. Investment
performance for this period fell below the Policy Portfolio benchmark
performance of 6.1 %, due to underperformance in the domestic equity
investment allocation. Pension Plan investment decisions are made with a long-
term view, and the Roanoke Plan has outperformed its benchmark on a three
and five year measure. For the nine month period ending March 31, 2012, Plan
Net Assets decreased $140,366. This was a result of $8.9 million in employer
contributions and $13.2 million in net investment gains offset by $22.3 million
in benefit payments and Plan administrative expenses. Benefits Paid to
Participants increased 2.5% due to higher retirement allowances having been
Honorable Mayor and Members of Council
May 7, 2012
Page 6
earned by more recent retirees, while Administrative expenses increased due to
the timing of expenditures.
Closing
In closing, the economy appears to be moderately expanding and global
markets strain is easing but continued to be viewed with caution. The
unemployment rate as of February 2012 has increased at the state and local
levels but decreased .1 % at the national level. The Federal Reserve continues its
policy to hold interest rates at all -time lows and predicts this to continue
through 2014.
Locally, City taxes remain stable thus far in FYI 2. Sales tax has grown, and the
City continues to benefit from consumer spending through the meals and
lodging taxes. The City saw its first major increase in Business License taxes in
several years in FYI with growth of over 6.4 %. Current financial results
indicate revenues and expenditures should perform according to budget when
adjusted for some timing issues which affect year to year comparability.
Please contact me with any questions you have on these financial statements.
Sincerely,
663wo�__
Ann H. Shawver
Director of Finance
Attachments
c: Christopher P. Morrill, City Manager
Timothy R. Spencer, Acting City Attorney
Drew Harmon, Municipal Auditor
Stephanie M. Moon, City Clerk
Sherman M. Stovall, Assistant City Manager
R. Brian Townsend, Assistant City Manager
Amelia C. Merchant, Director of Management and Budget
Deborah J. Moses, Parking Facilities Manager
Robyn L. Schon, General Manager, Global Spectrum
Rita D. Bishop, Superintendent, Roanoke City Public Schools
Curtis Baker, Deputy Superintendent of Operations, Roanoke City Public Schools
City of Roanoke, Virginia
Report of City Manager Transfers
Nine Months Ended March 31, 2012
(Unaudited)
Transfer
Number Date Explanation From To Amount
CMT 11-
07/07/11
Correct Temporary Wages Budget
Fire Support
Building Inspections
$ 25,836
00078
City Works X(PO) Event, VML
Allocation
Memberships & Affiliations
CMT 11-
07/22/11
HVAC Piping Reconfiguration at
Capital Fund Contingency
Civic Center HVAC
25,000
00088
City Council
the Civic Center
Furniture for Council Chambers
CMT 11-
09/15/11
Allocate Mini - Grants & Donated
General Fund Contingency
Police Services; Animal
18,100
00131
Funds to Expenditure Accounts
Control
CMT 11 -00141
09/27/11
Tables and Chairs; Fees to Lee
General Fund Contingency
City Council
10,085
Hartman for Enhancements to
Council Chambers
CMT11 -00146
09/29/11
Close Completed Capital Project
Updated Plaza A &E;
Capital Fund Contingency
49,590
Accounts
Updating Zoning Ordinance;
CMT11 -00146
09/29/11
Close Completed Capital Project
Housing Pattern Book;
Capital Fund Contingency
21,995
Accounts
Market Rate Mortgage
CMT11 -00153
10/21/11
Thins Party Audit, EMS Training,
General Fund Contingency
Environmental Management
28,633
and Software
CMT11 -00153
10/21/11
Tax Sale Advertising Expenses
General Fund Contingency
Billings & Collections
25,000
CMT11 -00153
10/21/11
Citizen Survey
General Fund Contingency
Management & Budget
20,472
CMT11 -00160
12/02/11
Legislative Liaison Contract
General Fund Contingency
City Attorney
50,000
Execution
CMT11 -00161
12/12/11
GIS Website Upgrade
Capital Project Contingency
GIS Study
CMT11 -00167
12/20/11
City Works X(PO) Event, VML
General Fund Contingency
Memberships & Affiliations
Legislative Fees
CMT11 -00167
12/20/11
Strategic Planning Workshop,
General Fund Contingency
City Council
Furniture for Council Chambers
CMT11 -00171
12/28/11
Civic Center Coliseum Roof Truss
Capital Project Contingency
Civic Center Rigging Study
System Analysis for Stage Rigging
Load
CMT12 -00001 01/05/12 New Carpet and Laptop for City
Council Chamber
CMT12 -00001 01/05/12 First Half of the AEP Steering
Committee Assessment
CMT12 -00011 02/27/12 Mowing Equipment
CMT12 -00024 03/15/12 Rainwater Harvesting System
Project for Green Roof
General Fund Contingency City Council
General Fund Contingency Transportation - Street
Lighting
Parks & Recreation Admin Fleet Mgmt - Nonoperating
Stormwater Maintenance; Rainwater Harvesting
Neighborhood Storm Drains System - Municipal South
Project; Capital Improvement
Reserve; Transportaion -
Street Maintenance
Notes:
Under City Code section 2 -121, the City Manager has authority to make transfers up to $75,000 between departments from
July through March and in any amount from April to June. The City Manager has the authority to make unlimited transfers
within departments. The scope of this report is limited to interdepartment transfers that are $10,000 or greater.
1
50,000
30,000
13,933
29,922
10;128
18,670
53,918
23,969
City of Roanoke, Virginia
Report of City Manager Contingency
Nine Months Ended March 31, 2012
(Unaudited)
Transfer
Number Date Explanation To Amount
Balance of Contingency at July 1, 2011
$ 1,175,627
Contingency Transfers:
CMT11 -00079
07/11/11
Lease Expense on Copier Formerly
Juvenile & Domestic Court Clerk
(2,625)
Used by Crisis Intervention
CMT11 -00079
07/11/11
Indigent Burial Expenses
Human Services Support
(5,000)
CMT11 -00141
09/27/11
Enhancements to Council Chambers
City Council
(10,085)
to Facilitate Council Briefings;
Purchase of Tables and Chairs for
Council Chambers
CMT11 -00153
10/21/11
Third Party Audit, EMS Training, and
Environmental Management
(28,633)
Software
CMT11 -00153
10/21111
Tax Sale Advertising Expenses
Billings & Collections
(25,000)
CMT11 -00153
10/21/11
Citizen Survey
Management & Budget
(20,472)
CMT11 -00160
12/02/11
Legislative Liaison Contract
City Attorney
(50,000)
Execution
CMT11 -00167
12/20/11
City Works X(PO), VML Legislative
Memberships & Affiliations
(30,000)
Fees
CMT11 -00167
12/20/11
Strategic Planning Workshop,
City Council
(13,933)
Furniture for Council Chambers
CMT11 -00167
12/20/11
Public Works Service.Center
Environmental Management
(6,049)
Environmental Management System
Kick Off
CMT12 -00001
01/05/12
New Carpet and Laptop for City
City Council
(10,128)
Council Chamber
CMT12 -00001
01/05/12
Funding for the First -Half of AEP
Transportation - Street Lighting
(18,670)
Steering Committee Assessment
BO39319
02/06/12
November General Election, March
Electoral Board
(192,854)
Presidential Primary, and Council
Elections
Available Contingency at March
31,2012
$ 762,178
2
Revenue Source
General Property Taxes
Other Local Taxes
Permits, Fees and Licenses
Fines and Forfeitures
Revenue from Use of Money and Property
Intergovernmental
Charges for Services
Internal Services
Transfers From Other Funds
Miscellaneous Revenue
Total
Expenditures
General Government
Judicial Administration
Public Safety
Public Works
Health and Welfare
Parks, Recreation and Cultural
Community Development
Transfer to Debt Service Fund
Transfer to School Fund
Nondepartmental
Total
CITY OF ROANOKE, VIRGINIA
GENERAL FUND
FOR THE NINE MONTHS ENDED MARCH 31, 2012
STATEMENT OF REVENUE
(UNAUDITED)
Current
Revenue
Revenue
Budget
Budget
Variance
$ 103,575,000
$ (32,982,302)
74,365,000
(24,110,709)
1,057,000
(398,994)
1,171,000
(112,917)
172,000
(26,267)
67,722,000
(28,819,853)
71345,000
(2,047,771)
2,731,000
(1,061,611)
559,000 (186,775)
-$-258,697,000 $ (89,747,199)
Actual
July 1 - March 31
2011 -2012
$ 70,592,698
50,254,291
658,006
1,058,083
145,733
38, 902,147
5, 297, 229
1,669,389
372,225
$ 168,949,801
Actual
Percent of
Expenditure
July 1 - March 31
Budget
FYI vs FYI
2010-2011
Received
Variance
$ 70,188,411
68.2%
0.6%
48,782,298
67.6%
3.0%
716,117
62.3%
(8.1 %)
1,297,430
90.4%
(18.4 %)
270,972
84.7%
(46.2 %)
39,786,975
57.4%
(2.2 %)
5,288,925
72.1%
0.2%
1,764,165
61.1%
(5.4 %)
10,565
0.0%
(100.0 %)
544,726
66.6%
(31.7 %)
$ 168,650,584
65.3%
0.2%
STATEMENT OF EXPENDITURES AND ENCUMBRANCES
(UNAUDITED)
Current
Percent of
Expenditure
Unencumbered
Budget
Balance
$ 12,993,917
$ 2,918,885
7,914,970
2,187,987
58, 260, 825
11, 322, 667
24,985,608
6,361,601
40, 821, 350
13,168, 307
9,296,259
2,107,469
5,942,679
1,941, 738
14,191,207
1,451,263
76, 770, 914
19,171, 871
8,843,961
5,624,784
$ 260,021,690
$ 66,256,572
3
Actual
July 1 - March 31
2011 -2012
$ 10,075,032
5,726,983
46, 938,158
18, 624, 007
27,653,043
7,188, 790
4,000,941
12,739,944
57, 599, 043
3 219,177
$ 193,765,118
Actual
Percent of
July 1 - March 31
Budget
FYI vs FYI
2010-2011
Obligated
Variance
$ 9,746,248
77.5%
3.4%
5,265,643
72.4%
8.8%
44,469,132
80.6%
5.6%
17,207,555
74.5%
8.2%
28,438,548
67.7%
(2.8 %)
7,147,303
77.3%
0.6%
4,088,122
67.3%
(2.1 %)
16,871,691
89.8%
(24.5 %)
51,274,096
75.0%
12.3%
4,721,848
36.4%
(31.8 %)
$ 189,230,186
74.5%
2.4%
CITY OF ROANOKE, VIRGINIA
CIVIC FACILITIES FUND
COMPARATIVE STATEMENT OF REVENUES AND EXPENSES
FOR THE NINE MONTHS ENDED MARCH 31, 2012
(UNAUDITED)
Operating Loss
Nonoperating Revenues /(Expenses)
Other
Investment Income
Interest Expense
Net Nonoperating Expenses
Loss Before Transfers and Contributions
Transfers and Contributions
Transfer from Capital Projects Fund
Transfer from General Fund
Transfer to Debt Service Fund
Net Transfers and Contributions
Change in Net Assets
n
(1,017,087)
42,359
(438, 813)
(396,454)
(1,413,541)
54,922
988,550
(41,625)
1,001,847
$ (411,694)
(1,152,537)
(259)
41,468
(435,688)
(394,479)
(1,547,016)
988,550
(42,025)
946,525
$ (600,491)
FY 2012
FY 2011
Operating Revenues
Rentals
$ 3,629,822
$ 2,934,539
Event Expenses
1,170,796
1,530,630
Advertising
123,630
110,025
Admissions Tax
395,020
387,054
Facility Surcharge /Ticket Rebate
406,777
359,678
Commissions
132,939
126,880
Ancillary
69,255
74,465
Miscellaneous
112,091
107,176
Total Operating Revenues
6,040,330
5,630,447
Operating Expenses
Personal Services
921,200
915,688
Operating Expenses
5,190,630
4,926,457
Management Fees
268,421
254,922
Depreciation
677,166
685,917
Total Operating Expenses
7,057,417
6,782,984
Operating Loss
Nonoperating Revenues /(Expenses)
Other
Investment Income
Interest Expense
Net Nonoperating Expenses
Loss Before Transfers and Contributions
Transfers and Contributions
Transfer from Capital Projects Fund
Transfer from General Fund
Transfer to Debt Service Fund
Net Transfers and Contributions
Change in Net Assets
n
(1,017,087)
42,359
(438, 813)
(396,454)
(1,413,541)
54,922
988,550
(41,625)
1,001,847
$ (411,694)
(1,152,537)
(259)
41,468
(435,688)
(394,479)
(1,547,016)
988,550
(42,025)
946,525
$ (600,491)
CITY OF ROANOKE, VIRGINIA
PARKING FUND
COMPARATIVE STATEMENT OF REVENUES AND EXPENSES
FOR THE NINE MONTHS ENDED MARCH 31, 2012
(UNAUDITED)
Operating Revenues
Market Garage
Elmwood Park Garage
Center in the Square Garage
Church Avenue Garage
Tower Garage
Gainsboro Garage
Campbell Garage
Williamson Lot
Higher Ed Center Lot
Market Lot
Elmwood Lot
Warehouse Row Lot
West Church/YMCA Lots
Off Street Parking Violations (All Locations)
On Street Parking Violations (1)
Total Operating Revenues
Operating Expenses
Operating Expenses (1)
Depreciation
Total Operating Expenses
Operating Income
Nonoperating Revenues /(Expenses)
Investment Income
Interest Expense
Net Nonoperating Expenses
Income Before Transfers and Contributions
Transfers and Contributions
Transfer from Capital Projects Fund
Transfer to Fleet Fund
Net Transfers and Contributions
Change in Net Assets
FY 2012
FY 2011
$ 383,232
$ 329,684
421,783
436,140
211,645
227,664
480,632
494,922
263,223
277,559
123,498
87,077
48,313
32,616
69,275
69,511
44,566
31,881
14,143
17,723
56,762
61,219
28,210
28,061
19,703
19,703
25,950
30,492
303,510
-
2,494,445
2,144,252
1,052,691
827,702
618,670
620,649
1,671,361
1,448,351
823,084
695,901
36,232
36,995
(533,112)
(530,869)
(496,880)
(493,874)
326,204
202,027
6,154
-
(17,500)
-
(11,346)
-
$ 314,858
$ 202,027
(1) On Street Parking activities transferred from the General Fund to the Parking Fund effective
July 1, 2011. FY12 amounts include revenues through 3/31/12 and expenses through 12/30/11.
5
CITY OF ROANOKE, VIRGINIA
CITY TREASURER'S OFFICE
GENERAL STATEMENT OF ACCOUNTABILITY
FOR THE MONTH ENDED MARCH 31, 2012
TO THE DIRECTOR OF FINANCE:
GENERAL STATEMENT OF ACCOUNTABILITY OF THE CITY TREASURER OF THE CITY OF ROANOKE, VIRGINIA
FOR THE FUNDS OF SAID CITY FOR THE MONTH ENDED MARCH 31. 2012.
BALANCE AT BALANCE AT BALANCE AT
FEB 29, 2012 RECEIPTS DISBURSEMENTS MAR 31, 2012 MAR 31, 2011
CONSOLIDATED FUNDS $30,926,007.72 $56,505,935.20 $25,131,080.42 $62,300,862.50 $61,176,420.07
CERTIFICATE
I HEREBY CERTIFY THAT THE FOREGOING IS A TRUE STATEMENT OF MY ACCOUNTABILITY
TO THE CITY OF ROANOKE, VIRGINIA, FOR THE FUNDS OF THE VARIOUS ACCOUNTS THEREOF
FOR THE MONTH ENDING MARCH 31, 2012. THAT SAID FOREGOING:
CASH
CASH IN HAND
$62,467.06
CASH IN WELLS FARGO BANK
3,794,927.89
CASH IN VALLEY BANK
2,941.16
INVESTMENTS:
LOCAL GOVERNMENT INVESTMENT POOL
25,445,354.55
SMITH BARNEY GOVERNMENT MONEY MARKET FUND
2,662,716.07
CERTIFICATES OF DEPOSIT
16,013,268.54
U. S. AGENCIES
4,125,000.00
VIRGINIA AIM PROGRAM (U. S. SECURITIES)
21,013.29
VIRGINIA SNAP PROGRAM (U. S. SECURITIES)
10,173,173.94
TOTAL
$62,300,862.50
APRIL 17, 2012
0E4E4LY..2P!C0eWERS, TREASURER
m
CITY OF ROANOKE PENSION PLAN
STATEMENT OF CHANGES IN PLAN NET ASSETS
FOR THE NINE MONTHS ENDED MARCH 31, 2012
(UNAUDITED)
Additions:
Employer Contributions
Investment Income
Net Appreciation in Fair Value of Investments
Interest and Dividend Income
Total Investment Gain
Less Investment Expense
Net Investment Gain
Total Additions
Deductions
Benefits Paid to Participants
Administrative Expenses
Total Deductions
Net Increase /(Decrease)
Net Assets Held in Trust for Pension Benefits:
Fund Balance July 1
Fund Balance March 31
7
FY 2012 FY 2011
$ 8,935,567 $ 7,844,489
8,977,414
4,747,664
13,725,078
514,464
13,210,614
$ 22,146,181
61,085,795
5,008,387
66, 094,182
456,815
65,637,367
$ 73,481,856
$ 21,945,607 $ 21,403,074
340,940 314,271
22,286,547 21,717,345
(140,366) 51,764,511
330,416,109 280,476,609
$ 330,275,743 $ 332,241,120
CITY OF ROANOKE PENSION PLAN
STATEMENT OF PLAN NET ASSETS
MARCH 31, 2012
(UNAUDITED)
FY 2012 FY 2011
Assets
Cash $ 1,018,609 $ 778,185
Investments, at Fair Value 331,724,123 333,846,561
Accounts Receivable 507 -
Due from Other Funds 318 477
Total Assets $ 332,743,557 $ 334,625,223
Liabilities and Net Assets
Liabilities:
Due to Other Funds
Accounts Payable
Total Liabilities
Net Assets Held in Trust For Pension Benefits
A
$ 2,467,808
6
$ 2,383,766
337
2,467,814 2,384,103
$ 330,275,743 $ 332,241,120
7 b 1
City of Roanoke
Financial Report
Nine Months Ended
March 31, 2012
FY12 General Fund Overview
• FY12 adopted budget 0.3% over FY 11 actual.
• Revenues YTD increased 0.2% in FY12 compared to FY11 as a result of
growth in Property and Local Taxes offset by reductions in revenues from
the Commonwealth.
• Other Local taxes increased 3.0% and includes favorable performance by
Sales tax, Food & Beverage tax, Business License tax and Transient
Occupancy tax.
• Expenditures are budgeted at 1 % over FY11 actual
• Expenditures YTD increased 2.4% compared to FY11 primarily in the areas
of Public Works and School funding offset by reductions in Health and
Welfare and Transfers to other funds
• With use of contingencies to cover exceptional costs and careful
management of expenses, the General Fund is expected to remain within
budget for the year.
2
14
12
= 10
0 8
6
4
2
0
Sales Tax Growth
o _
8 Mo Ended 2/29
■ Prior YTD Actual ❑ YTD Budget El YTD Actual
Sales tax revenues year to date increased 2.6 %. The relocation
of Walmart continues to have a negative impact as do some
State Department of Taxation corrections in early FY11. Growth
of 1 % is projected for the year.
3
Meals Tax Leads Local Tax Growth
c
0
12
10
8
6
4
2
0
FY12 Revenue Estimate $16.5 M
8 Mo Ended 2/29
■ Prior YTD
❑ YTD
Budget
YTD
Actual
Revenue increased 7.7% year- over -year and is 4.1 % higher
than FY 12 budget. Increased marketing programs, new
restaurants in the Valley View area and increased delinquent
collections related to payment arrangements continue to
contribute to the variance. 4
BPOL (Business.and Professional Occupational
License) Tax Increased
12
�, 11
•0 10
9
for the First Time in 3 Years
FY12 Revenue Estimate $11.513M
9 Mo Ended 3131
® Prior YTD Actual 9 YTD Actual ❑ FYI Budget
Tax due date was March 1 st
Revenues are 6.1 % above last year with 99% of estimate collected
Lodging Tax Exceeding
Budget and Prior Year
Transient Occupancy Tax Revenue Estimate $2.9 M
- 2.5
K
0
1.5
— 1
0.5
5]
9 Mo Ended 3131
■ Prior YTD
❑ YTD Budget
N YTD Actual
Lodging tax revenue increased 5.2% compared to FY11
and improved 4.2% compared to budget as a result of
improved travel activity. 6
Cigarette Tax Significantly Improved
K
1.5
-° 1
0.5
T
9 Mo Ended 3131
■ Prior YTD i
❑ YTD Budget
D YTD Actual
Cigarette tax revenue has increased 4.3% since FY11 and is
4.3% over budget. FY12 trend is improving compared to
negative performance of FY11. 7
Admissions Tax
Admissions Tax Revenue Estimate $0.429 M
0.5
0.4
0
0.3
— 0.2
0.1
0
9 Mo Ended 3131
■ Prior YTD
❑ YTD Budget
N YTD Actual
Admissions tax revenue has increased 1.0% since FY11 but is 1.4% under
budget. A shortfall of $9,000 is expected.
NO
Funding From the Commonwealth
26% of Budget
Budgeted revenues up $1.3 M or 2% from FY11
Non
$ 389;000
$ 154;0,00
$ 235,000
152.2%
4.9%
categorical
Shared.
5;,552,000,., 5,490,000 62,000 1.1% 64:3%
Social
:< (1,495,00.0) (: 7,5 %) 57.8%
18;518;000 20,01,3,000
Serme.s.
Other 14,443,000, 14;1'29,000 314;000
2:2% .75:7%
Categorical
• Non - Categorical increase related to state share of
Recordation and Rental Car tax increases
• Social Services decrease related to reduction of
Foster Care and Day Care services
9
Other Local Revenues
All Other Revenues Comprise 5% Budget
::Permits 658 000 7:16 '0 00 58 000 8 1% x o
62 3 r/o
Fines and Forfeitures decreased $244K due to the transfer of parking enforcement to the Parking
Fund
Interest and Rental decreased $115K due to the loss of Commonwealth Building rental revenue
Miscellaneous decline related to decreased tax sales proceeds and payments in lieu of tax by non- 10
profit organizations granted exemption from real estate tax
Personnel (Salary /Benefit) Laps
Performing Ahead of Target
$70
W
C
0
.__ $60
$50
Target Actual
9 Mo Ended 3/31
Fiscal Year savings currently projected at $1 M.
YTD expenditure is .8% or $528,000 below target. 11
$800,000
$600,000
$400,000
$200,000
$0
Public Safety Overtime
and Fire /EMS Part-Time
Above Target
Target
9 Mo Ended 3/31
Actual
YTD expense 11 % or $75,000 above target. The Fire /EMS Power Unit
accounts for almost all of the overage and was a planned FY12 expenditure.
The YTD target is $676,000.
12
$27000
y $1,500
q$17000
M
0
$500
s
Zlllllll�1 /
Workers' Compensation
Expenses Above Target
Target
9 Mo Ended 3/31
Actual
YTD expense is 21 % or $272,000 above target of $1.28M
related to an increase in expenditures on large claims
and as a result of several older claims with ongoing costs.
13
Comprehensive Services Act
$7.0
$6.0
y $5.0
c $4.0
2$3.0
— $2.0
$1.0
$0.0
Expenses Below Target
FY 2011 Actual FY 2012 Actual Target
9 Mo Ended 3/31
YTD expenses are 5% or $337,000 below target of $6.7M.
Reductions in expenditures relate to Foster Care services as
more adoptions take place. This category continues to be
viewed with caution due to difficulty in predicting future costs. 14
Residential Juvenile Detention
Expenses Below Target
$1,200
.� $800
$400
0
$0
t
Target
9 Mo Ended 3/31
Actual
YTD expense 17 % or $171,000 below target of $985,500.
15
Solid Waste Tipping Fees
$1,800
$1,500
u) $1,200
U)
$900
o $600
t
$300
$0
Below Target
Target Actual
9 Mo Ended 3/31
YTD costs are 11 % or $187,000 below target of $1.68M.
16
Motor Fuel Expenses
cn $1,500
M $1,000
U)
o $500
~ $0
Below Target
Target Actual
9 Mo Ended 3/31
YTD expense 7% or $90,000 below a non - seasonally
adjusted target of $1.3M. Expenditures will increase
during remainder of fiscal year as mowing activities occur.
Costs are controlled by practice of contracting for fuel.
17
Civic Facilities Fund
Comparative Statement of Revenues and Expenses
For the Nine Months Ending March 31, 2012
(Unaudited)
Total Operating Revenues
FY 2012 FY 2011 Variance
$ 6,040,330 $ 5,630,447 7%
Total Operating Expenses 7,057,417 6,782,984 (4 %)
Operating Loss (1,017,087) (1,152,537) 12%
Net Nonoperating Expenses (396,454) (394,479) 0 %)
Loss Before Transfers and Contributions (1,413,541) (1,547,016) 9%
Net Transfers and Contributions 1,001,847 946,525 (6 %)
Change in Net Assets $ (411,694) $ (600,491) 31%
• 202 events FY12 YTD which is an increase of 11 events over one year ago
• March 2012 exceeded budgeted events by three and budgeted attendees by 3,753
• March events included sold out performances by Elton John and Spamalot, the annual MDA
Car Show and the Harlem Globetrotters
• Lower operating expenses combined with higher operating revenues contributed to an
operating loss improvement of 12% or $135,000
Parking Fund
Comparative Statement of Revenues and Expenses
For the Nine Months Ending March 31, 2012
(Unaudited)
Total Operating Revenues
Total Operating Expenses
Operating Income
Net Nonoperating Expenses
Income Before Transfers and Contributions
Net Transfers and Contributions
Change in Net Assets
FY 2012
FY 2011
$ 2,494,446 $ 2,144,262
Variance
16%
1,671,361 1,448,361 (16 %)
823,084
496,880
326,204
(11,346)
696,901 18%
493,874
202,027
$ 314,868 $ 202,027
(1 %)
61%
NA
66%
• Operating Revenues increased $350K primarily due to transfer of
parking enforcement to Parking Fund in FY12
• Parking Fund operating expenses increased $223K and includes
parking enforcement costs previously charged to the General Fund
• Facilities continue to benefit from increased residential and transient
parking offset by increases in maintenance expenses
19
Pension Plan Trust
Performance Period
Roanoke
Pension Plan
Policy
One Month
1.4%
1.8%
Fiscal YTD
4.7%
6.1%
One Year
5.4%
7.2%
Three Years
17.7%
17.3%
Five Years
3.8%
3.0%
400
350
300
250
200
150
100
Market Value Assets
(Millions)
® Low (2/28/09)
* 6/30/08
❑ 6/30/09
N 6/30/10
96130/11
0■ 2/29/12
3/31/2012
RN High (10/31/07)
Asset Allocation 3/31/12
■ US Equities
® Cash Equiv
* Real Estate
Balanced
IN Convertibles
• International Equities
• US Fixed Income
• International Emerging Equities
• Infrastructure Funds
Pension Plan assumed rate of return is
7.75%
20
10.
9.
8.
7.
6.
5.
4.
3.
Unemployment Trends
Roanoke VA US
■ Aug 11
■ Sep 11
* Oct 11
a
Nov
11
*
Dec
11
®
Jan
12
*
Feb
12
February 2012 indicates a slight increase in unemployment rates
in the Roanoke MSA and Virginia compared to a decrease of .1 %
in the U.S.
21
City Performance Stable
Through March
• Revenues expected to meet budget
• Almost all local taxes indicating positive
trends
• Several local taxes continue to demonstrate
strong growth: meals, business license and
lodging taxes in particular
• Expenditures are expected to remain within
budget for the year
• Strong Enterprise Fund performance for Civic
Facilities Fund and stable performance for
Parking Fund
22
RAF
STEPHANIE M. MOON, MMC
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011 -1536
Telephone: (540) 853 -2541
Fax: (540) 853 -1145
E -mail: clerk@roanokeva.gov
May 9, 2012
Ms. Mae G. Huff
2059 Fairhope Road, N. W.
Roanoke, Virginia 24017
Mr. Todd A. Putney
2301 Avenham Avenue, S. W.
Roanoke, Virginia 24014
Mr. Dick Willis, Jr.
501 Woods Avenue, S. W.
Roanoke, Virginia 24016
Dear Trustees Huff, Putney and Willis:
JONATHAN E. CRAFT
Deputy City Clerk
CECELIA T. WEBB
Assistant Deputv City Clerk
I am enclosing a copy of Resolution No. 39365- 050712 reappointing you as Trustees on
the Roanoke City School Board for terms commencing July 1, 2012 and ending
June 30, 2015.
Please find enclosed Certificates of your reappointments. Your Oaths of Office have
been forwarded to Cindy H. Poulton, Clerk, Roanoke City School Board, for appropriate
handling prior to commencement of your terms of office.
Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing
copies of the Virginia Freedom of Information Act. The Act requires that you be
provided with a copy within two weeks of your reappointment and each member is
required "to read and become familiar with provisions of the Act."
Trustees Huff, Putney and Willis
May 9, 2012
Page 2
On behalf of the Mayor and Members of City Council, I would like to express
appreciation for your willingness to continue to serve the City of Roanoke as Trustees of
the Roanoke City School Board.
Sincerely,
#�4 �- m
Stephanie M' Moon, MMC
City Clerk
SMM: jec
Enclosure
PC: Cindy H. Poulton, Clerk, Roanoke City School Board, P. O. Box 13145,
Roanoke, Virginia 24031, w /attachments
Christopher P. Morrill, City Manager
Timothy R. Spencer, Acting City Attorney
Ann H. Shawver, Director of Finance
601
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 7th day of May, 2012.
No. 39365- 050712.
A RESOLUTION appointing Mae G. Huff, Todd A. Putney, and Dick Willis, Jr., as School
Board Trustees on the Roanoke City School Board for terms commencing July 1, 2012, and ending
June 30, 2015.
WHEREAS, pursuant to §9 -24, Code of the City of Roanoke (1979), as amended, a public
hearing was held April 16, 2012, relating to the appointment of School Board Trustees; and
WHEREAS, this Council is desirous of appointing Mae G. Huff, Todd A. Putney, and Dick
Willis, Jr., to fill the vacancies on the Roanoke.City School Board.
THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke as follows:
1. Mae G. Huff, Todd A. Putney, and Dick Willis, Jr., are hereby appointed as School
Board Trustees on the Roanoke City School Board for terms commencing July 1, 2012, and ending
June 30, 2015.
2. The City Clerk is directed to transmit an attested copy of this resolution to the Clerk
of Roanoke City School Cindy Poulton, and to Mae G. Huff, Todd A. Putney, and- Dick Willis, Jr.,
R: \MEASURES \SCHOOL HOARD TRUSTEE APPOINTMENT 2012.DOC
ATTEST:
4-Ln �11 ' 0
City Clerk.
0� 1
Ji
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
-
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011 -1536
Telephone: (540) 853 -2541
Fax: (540) 853 -1145
STEPHANIE M. MOON, MMC
E -mail: clerk@roanokeva.gov JONATHAN E. CRAFT
City Clerk
Deputy City Clerk
May 9 2012 CECELIA T. WEBB
y Assistant Deputy City Clerk
Jeffrey Marks
1909 Greenwood Road, S. W.
Roanoke, Virginia 24015
Dear Mr. Marks:
At a regular meeting of the Council of the City of Roanoke which was held/on Monday,
May 7, 2012, you were appointed as a City representative of the Roanoke Valley
Convention and Visitors Bureau Board of Directors for a one -year term of office ending
June 30, 2013.
Enclosed you will find a Certificate of your appointment and an Oath or Affirmation
of Office which must be administered by a Clerk of the Circuit Court of the City of
Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church
Avenue, S. W.
Once the Oath has been administered, please return a signed copy to the City Clerk's
Office prior to serving in the capacity to which you were appointed.
Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing copy
of the Virginia Freedom of Information Act. The Act requires that you be provided with a
copy within two weeks of your appointment and each member is required "to read and
become familiar with provisions of the Act."
On behalf of the Mayor and Members of City Council, I would like to express appreciation
for your willingness to serve the City of Roanoke as a City representative of the Roanoke
Valley Convention and Visitors Bureau.
Sincerely,
Stephanie M. Moon, MMC
City Clerk
Enclosures
pc: Landon Howard, Executive Director, Roanoke Valley Convention and Visitors
Bureau, 101 Shenandoah Avenue, S. W., Roanoke, Virginia 24016, w/ application
COMMONWEALTH OF VIRGINIA )
To -wit:
CITY OF ROANOKE )
I, Stephanie M. Moon, City Clerk, and as such City Clerk of the City of Roanoke and
keeper of the records thereof, do hereby certify that at a regular meeting of Council which
was held on the seventh day of May, 2012, Jeffrey Marks was appointed as a City
representative of the Roanoke Valley Convention and Visitors Bureau Board of Directors
for a one -year term of office ending June 30, 2013.
Given under my hand and the Seal of the City of Roanoke this ninth day of
May 2012.
kwA.'�' a) . iy o,
City Clerk
°
_
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
^- ? "
Roanoke, Virginia 24011 -1536
Telephone: (540) 853 -2541
Fax: (540) 853 -1145
STEPHANIE M. MOON, MMC
E -mail: clerk@roanokeva.gov JONATHAN E. CRAFT
City Clerk
Deputy City Clerk
M 9 2012 CECELIA T. WEBB
May
s Assistant Deputy City Clerk
Ssunny Shah
5848 Old Locke Court, S. W.
Roanoke, Virginia 24014
Dear Mr. Shah:
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
May 7, 2012, you were reappointed as a City representative of the Roanoke Valley
Convention and Visitors Bureau Board of Directors for a one -year term of office ending
June 30, 2013.
Enclosed you will find a Certificate of your reappointment and an Oath or Affirmation
of Office which must be administered by a Clerk of the Circuit Court of the City of
Roanoke, located on the third floor of the Roanoke City Courts Facility, 315'Church
Avenue, S. W.
Once the Oath has been administered, please return a signed copy to the City Clerk's
Office prior to serving in the capacity to which you were reappointed.
Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing copy
of the Virginia Freedom of Information Act. The Act requires that you be provided with a
copy within two weeks of your reappointment and each member is required "to read and
become familiar with provisions of the Act."
On behalf of the Mayor and Members of City Council, I would like to express appreciation
for your willingness to continue your service. to the City of Roanoke as a City
representative of the Roanoke Valley Convention and Visitors Bureau Board of Directors.
Sincerely,
AL;4-"
o
Stephanie "M. Moon, MMC
City Clerk
Enclosures
pc: Landon Howard, Executive Director, Roanoke Valley Convention and Visitors
Bureau, 101 Shenandoah Avenue, S. W., Roanoke, Virginia 24016
COMMONWEALTH OF VIRGINIA )
To -wit:
CITY OF ROANOKE )
I, Stephanie M. Moon, City Clerk, and as such City Clerk of the City of Roanoke and
keeper of the records thereof, do'hereby certify that at a regular meeting of Council, which
was held on the seventh day of May, 2012, Ssunny Shah was reappointed as a City
representative of the Roanoke Valley Convention and Visitors Bureau Board of Directors
for a one -year term of office ending June 30, 2013.
2012.
Given under my hand and the Seal of the City of Roanoke this ninth day of May
City Clerk
Gary Walton
5662 Longridge Drive, S. W.
Roanoke, Virginia 24018
Dear Mr. Walton:
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
May 7, 2012, you were reappointed as a City representative of the Roanoke Valley
Convention and Visitors Bureau Board of Directors for a one -year term of office ending
June 30, 2013.
Enclosed you will find a Certificate of your reappointment and an Oath or Affirmation
of Office which must be administered by a Clerk of the Circuit Court of the City of
Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church
Avenue, S. W.
Once the Oath has been administered, please return a signed copy to the City Clerk's
Office prior to serving in the capacity to which you were reappointed.
Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing copy
of the Virginia Freedom of Information Act. The Act requires that you be provided with a
copy within two weeks of your reappointment and each member is required "to read and
become familiar with provisions of the Act."
On behalf of the Mayor and Members of City Council, I would like to express appreciation
for your willingness to continue your service to the City of Roanoke as a City
representative of the Roanoke Valley Convention and Visitors Bureau Board of Directors.
Sincerely,
Stephanie M. Moon, MMC
City Clerk
Enclosures
pc: Landon Howard, Executive Director, Roanoke Valley Convention and Visitors
Bureau, 101 Shenandoah Avenue, S. W., Roanoke, Virginia 24016, w /application
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
�• -' "
Roanoke, Virginia 24011 -1536
Telephone: (540) 853 -2541
Fax: (540) 853 -1145
STEPHANIE M. MOON, MMC
E -mail: clerk@roanokeva.gov JONATHAN E. CRAFT
City Clerk
Deputy City Clerk
May 2012 CECELIA T. WEBB
y , Assistant Deputy City Clerk
Gary Walton
5662 Longridge Drive, S. W.
Roanoke, Virginia 24018
Dear Mr. Walton:
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
May 7, 2012, you were reappointed as a City representative of the Roanoke Valley
Convention and Visitors Bureau Board of Directors for a one -year term of office ending
June 30, 2013.
Enclosed you will find a Certificate of your reappointment and an Oath or Affirmation
of Office which must be administered by a Clerk of the Circuit Court of the City of
Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church
Avenue, S. W.
Once the Oath has been administered, please return a signed copy to the City Clerk's
Office prior to serving in the capacity to which you were reappointed.
Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing copy
of the Virginia Freedom of Information Act. The Act requires that you be provided with a
copy within two weeks of your reappointment and each member is required "to read and
become familiar with provisions of the Act."
On behalf of the Mayor and Members of City Council, I would like to express appreciation
for your willingness to continue your service to the City of Roanoke as a City
representative of the Roanoke Valley Convention and Visitors Bureau Board of Directors.
Sincerely,
Stephanie M. Moon, MMC
City Clerk
Enclosures
pc: Landon Howard, Executive Director, Roanoke Valley Convention and Visitors
Bureau, 101 Shenandoah Avenue, S. W., Roanoke, Virginia 24016, w /application
COMMONWEALTH OF VIRGINIA )
} To -wit:
CITY OF ROANOKE )
1 Stephanie M. Moon, City Clerk, and as such City Clerk of the City of Roanoke and
keeper of the records thereof, do hereby certify that at a regular meeting of Council which
was held on the seventh day of May, 2012, Gary Walton was reappointed as a City
representative of the Roanoke Valley Convention and Visitors Bureau Board of Directors
for a one -year term of office ending June 30, 2013.
2012.
Given under my hand and the Seal of the City of Roanoke this ninth day of May
U- . - yn. o
City Clerk
°
a:
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
'
215 Church Avenue, S. W., Suite 456
^• "`
Roanoke, Virginia 24011 -1536
Telephone: (540) 853 -2541
Fax: (540) 853 -1145
STEPHANIE M. MOON, MMC
E -mail: clerk@roanokeva.gov JONATHAN E. CRAFT
City Clerk
Deputy City Clerk
M 9 2012 CECELIA T. WEBB
May s Assistant Deputy City Clerk
W. Lee Wilhelm, III
4010 Belle Aire Circle
Roanoke, Virginia 24018
Dear Mr. Wilhelm:
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
May 7, 2012, you were reappointed as a City representative of the Roanoke Valley
Convention and Visitors Bureau Board of Directors for a one -year term of office ending
June 30, 2013.
Enclosed you will find a Certificate of your reappointment and an Oath or Affirmation
of Office which must be administered by a Clerk of the Circuit Court of the City of
Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church
Avenue, S. W.
Once the Oath has been administered, please return a signed copy to the City Clerk's
Office prior to serving in the capacity to which you were reappointed.
Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing copy
of the Virginia Freedom of Information Act. The Act requires that you be provided with a
copy within two weeks of your reappointment and each member is required "to read and
become familiar with provisions of the Act."
On behalf of the Mayor and Members of City Council, I would like to express appreciation
for your willingness to continue your service. to the City of Roanoke as a City
representative of the Roanoke Valley Convention and Visitors Bureau Board of Directors.
Sincerely,
t , - M. yyth
Stephanie M. Moon, MMC
City Clerk
Enclosures
pc: Landon Howard, Executive Director, Roanoke Valley Convention and Visitors
Bureau, 101 Shenandoah Avenue, S. W., Roanoke, Virginia 24016
COMMONWEALTH OF VIRGINIA )
To -wit:
CITY OF ROANOKE )
I, Stephanie M. Moon, City Clerk, and as such City Clerk of the City of Roanoke and
keeper of the records thereof, do hereby certify that at a regular meeting of Council which
was held on the seventh day of May, 2012, W. Lee Wilhelm, III, was reappointed as a City
representative of the Roanoke Valley Convention and Visitors Bureau Board of Directors
for a one -year term of office ending June 30, 2013.
Given under my hand and the Seal. of the City of Roanoke this ninth day of
May 2012.
City Clerk
May 9, 2012
The Honorable David B.Trinkle
Vice -Mayor
Roanoke, Virginia
Dear Vice -Mayor Trinkle:
JONATHAN E. CRAFT
Deputy City Clerk
CECELIA T. WEBB
Assistant Deputy City Clerk
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
May 7, 2012, you were reappointed as a the City representative of the City of
Roanoke /Roanoke City School Board Joint Services Committee for a two -year term of
office ending June 30, 2014.
Enclosed you will find a Certificate of your reappointment and an Oath orAf iirmation
of Office which must be administered by a Clerk of the Circuit Court of the City of
Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church
Avenue, S. W.
Once the Oath has been administered, please return a signed copy to the City Clerk's
Office prior to serving in the capacity to which you were reappointed.
Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing copy
of the Virginia Freedom of Information Act. The Act requires that you be provided with a
copy within two weeks of your reappointment and each member is required "to read and
become familiar with provisions of the Act."
Sincerely,
y tStephanie M. Moon, MMC
City Clerk
Enclosures
pc: Cindy H. Poulton, Clerk, Roanoke City School Board
CITY OF ROANOKE
- ,�,..
OFFICE OF THE CITY CLERK
"-
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011 -1536
Telephone: (540) 853 -2541
Fax: (540) 853 -1145
STEPHANIE M. MOON, MMC
E -mail: clerk@roanokeva.gov
City Clerk
May 9, 2012
The Honorable David B.Trinkle
Vice -Mayor
Roanoke, Virginia
Dear Vice -Mayor Trinkle:
JONATHAN E. CRAFT
Deputy City Clerk
CECELIA T. WEBB
Assistant Deputy City Clerk
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
May 7, 2012, you were reappointed as a the City representative of the City of
Roanoke /Roanoke City School Board Joint Services Committee for a two -year term of
office ending June 30, 2014.
Enclosed you will find a Certificate of your reappointment and an Oath orAf iirmation
of Office which must be administered by a Clerk of the Circuit Court of the City of
Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church
Avenue, S. W.
Once the Oath has been administered, please return a signed copy to the City Clerk's
Office prior to serving in the capacity to which you were reappointed.
Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing copy
of the Virginia Freedom of Information Act. The Act requires that you be provided with a
copy within two weeks of your reappointment and each member is required "to read and
become familiar with provisions of the Act."
Sincerely,
y tStephanie M. Moon, MMC
City Clerk
Enclosures
pc: Cindy H. Poulton, Clerk, Roanoke City School Board
COMMONWEALTH OF VIRGINIA )
To -wit:
CITY OF ROANOKE )
I, Stephanie M. Moon, City Clerk, and as such City Clerk of the City of Roanoke and
keeper of the records thereof, do hereby certify that at a regular meeting of Council which
was held on the seventh day of May, 2012, David B. Trinkle was reappointed as the City
representative of the City of Roanoke /Roanoke City School Board Joint Services
Committee for a two -year term of office ending June 30, 2014.
Given under my hand and the Seal of the City of Roanoke this ninth day of
May 2012.
ZV; A �_ 41 b
City Clerk
I
TL
;o
STEPHANIE M. MOON, MMC
City Clerk
Brian Redd
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011 -1536
Telephone: (540) 853 -2541
Fax: (540) 853 -1145
E -mail: clerk@roanokeva.gov
2628 Sweebrier Avenue, S. W.
Roanoke, Virginia 24015
Dear Mr. Redd:
May 9, 2012
JONATHAN E. CRAFT
Deputy City Clerk
CECELIA T. WEBB
Assistant Deputy City Clerk
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
May 7, 2012, you were reappointed as a member of the City of Roanoke Finance Board for
a two -year term of office ending June 30, 2014.
Enclosed you will find a Certificate of your reappointment and an Oath or Affirmation
of Office which must be administered by a Clerk of the Circuit Court of the City of
Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church
Avenue, S. W.
Once the Oath has been administered, please return a signed copy to the City Clerk's
Office prior to serving in the capacity to which you were reappointed.
Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing copy
of the Virginia Freedom of Information Act. The Act requires that you be provided with a
copy within two weeks of your reappointment and each member is required "to read and
become familiar with provisions of the Act."
On behalf of the Mayor and Members of City Council, I would like to express appreciation
for your willingness to serve the City of Roanoke as a member of the City of Roanoke
Finance Board.
Sincerely,
-=A o74 ` o
Stephanie M. Moon, MMC
City Clerk
Enclosures
pc: Ann H. Shawver, Secretary, City of Roanoke Finance Board
COMMONWEALTH OF VIRGINIA
To -wit:
CITY OF ROANOKE
I, Stephanie M. Moon, City Clerk, and as such City Clerk of the City of Roanoke and
keeper of the records thereof, do hereby certify that at a regular meeting of Council which
was held on the seventh day of May, 2012, Brian Redd was reappointed as a member of
the City of Roanoke Finance Board for a two -year term of office ending June 30, 2014.
2012.
Given under my hand and the Seal of the City of Roanoke this ninth day of May
t44..L) t J6-,)
City Clerk
l
STEPHANIE M. MOON, MMC
City Clerk
Carolyn Glover Director
Human Resources
Roanoke, Virginia
Dear Ms. Glover:
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011 -1536
Telephone: (540) 853 -2541
Fax: (540) 853 -1145
E -mail: clerk@roanokeva.gov
May 9, 2012
JONATHAN E. CRAFT
Deputy City Clerk
CECELIA T. WEBB
Assistant Deputy City Clerk
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
May 7, 2012, you were reappointed as the City employee representative of the City of
Roanoke Pension Plan Board of Trustees for a four -year term of office ending June 30,
2016. -
Enclosed you will find a Certificate of your reappointment and an Oath or Affirmation
of Office which must be administered by a Clerk of the Circuit Court of the City of
Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church
Avenue, S. W.
Once the Oath has been administered, please return a signed copy to the City Clerk's
Office prior to serving in the capacity to which you were reappointed.
Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing copy
of the Virginia Freedom of Information Act. The Act requires that you be provided with -a
copy within two weeks of your reappointment and each member is required "to read and
become familiar with provisions of the Act."
On behalf of the Mayor and Members of City Council, I would like to express appreciation
for your willingness to serve as the City employee representative of the City of Roanoke
Pension Plan Board of Trustees.
Sincerely,
u4etl�
Stephanie M. Moon, MMC
City Clerk .
Enclosures
pc: Ann H. Shawver, Secretary, City of Roanoke Pension Plan Board of Directors
Andrea Trent, Assistant Director of Finance
COMMONWEALTH OF VIRGINIA )
To -wit:
CITY OF ROANOKE )
I, Stephanie M. Moon, City Clerk, and as such City Clerk of the City of Roanoke and
keeper of the records thereof, do hereby certify that at a regular meeting of Council which
was held on the seventh day of May, 2012, Carolyn Glover was reappointed as the City
employee representative of the City of Roanoke Pension Plan, Board of Trustees, for a
four -year term of office ending June 30, 2016.
2012.
Given under my hand and the Seal of the City of Roanoke this ninth day of May
City Clerk
STEPHANIE M. MOON, MMC
City Clerk
May 9, 2012
James Grisso
4289 Little Mountain Road
New Castle, Virginia 24127
Dear Mr. Grisso:
JONATHAN E. CRAFT
Deputy City Clerk
CECELIA T. WEBB
Assistant Deputy City Clerk
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
May 7, 2012, you were reappointed as a the City retiree representative of the City of
Roanoke Pension, Board of Trustees, City of Roanoke Pension Plan for a two-year term of
office ending June 30, 2014.
Enclosed you will find a Certificate of your reappointment and an Oath or Affirmation
of Office which must be administered by a Clerk of the Circuit Court of the City of
Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church
Avenue, S. W.
Once the Oath has been administered, please return a signed copy to the City Clerk's
Office prior to serving in the capacity to which you were reappointed.
Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing copy
of the Virginia Freedom of Information Act., The Act requires that you be provided with a
copy within two weeks of your reappointment and each member is required "to read and
become familiar with provisions of the Act."
On behalf of the Mayor and Members of City Council, I would like to express appreciation
for your willingness to serve the City of Roanoke as the City retiree representative of the
City of Roanoke Pension Plan, Board of Trustees.
Enclosures
Sincerely,
k4i,31�
r)-)• hAowj
Stephanie M. Moon, MMC
City Clerk
pc: Ann H. Shawver, Secretary, City of Roanoke Pension Plan Board of Directors
Andrea Trent, Assistant Director of Finance
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011 -1536
Telephone: (540) 853 -2541
Fax: (540) 853 -1145
^*..`
E -mail: clerk@roanokeva.gov
STEPHANIE M. MOON, MMC
City Clerk
May 9, 2012
James Grisso
4289 Little Mountain Road
New Castle, Virginia 24127
Dear Mr. Grisso:
JONATHAN E. CRAFT
Deputy City Clerk
CECELIA T. WEBB
Assistant Deputy City Clerk
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
May 7, 2012, you were reappointed as a the City retiree representative of the City of
Roanoke Pension, Board of Trustees, City of Roanoke Pension Plan for a two-year term of
office ending June 30, 2014.
Enclosed you will find a Certificate of your reappointment and an Oath or Affirmation
of Office which must be administered by a Clerk of the Circuit Court of the City of
Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church
Avenue, S. W.
Once the Oath has been administered, please return a signed copy to the City Clerk's
Office prior to serving in the capacity to which you were reappointed.
Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing copy
of the Virginia Freedom of Information Act., The Act requires that you be provided with a
copy within two weeks of your reappointment and each member is required "to read and
become familiar with provisions of the Act."
On behalf of the Mayor and Members of City Council, I would like to express appreciation
for your willingness to serve the City of Roanoke as the City retiree representative of the
City of Roanoke Pension Plan, Board of Trustees.
Enclosures
Sincerely,
k4i,31�
r)-)• hAowj
Stephanie M. Moon, MMC
City Clerk
pc: Ann H. Shawver, Secretary, City of Roanoke Pension Plan Board of Directors
Andrea Trent, Assistant Director of Finance
COMMONWEALTH OF VIRGINIA )
To -wit:
CITY OF ROANOKE )
I, Stephanie M. Moon, City Clerk, and as such City Clerk of the City of Roanoke and
keeper of the records thereof, do hereby certify that at a regular meeting of Council which
was held on the seventh day of May, 2012, James Grisso was reappointed as the City
retiree representative of the City of Roanoke Pension Plan, Board of Trustees, for a two-
year term of office ending June 30, 2014.
2012.
Given under my hand and the Seal of the City of Roanoke this ninth day of May -
- 0 U�
City Clerk
�f0�1
STEPHANIE M. MOON, MMC
City Clerk
CITY OF ROANOKE ,
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011 -1536
Telephone: (540) 853 -2541
Fax: (540) 853 -1145
E -mail: clerk@roanokeva.gov
May 9, 2012
Melvin Sanders
2702 Florida Avenue, N. W.
Roanoke, Virginia 24017
Dear Mr. Sanders:
JONATHAN E. CRAFT
Deputy City Clerk
CECELIA T. WEBB
Assistant Deputy City Clerk
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
May 7, 2012, you were appointed as the Fire /Police representative of the City of Roanoke
Pension Plan, Board of Trustees, for a two -year term of office ending June 30, 2014.
Enclosed you will find a Certificate of your appointment and an Oath or Affirmation
of Office which must be administered by a Clerk of the Circuit Court of the City of
Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church
Avenue, S. W.
Once the Oath has been administered, please return a signed copy to the City Clerk's
Office prior to serving in the capacity to which you were appointed.
Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing copy
of the Virginia Freedom of Information Act. The Act requires that you be provided with a
copy within two weeks of your appointment and each member is required "to read and
become familiar with provisions of the Act."
On behalf of the Mayor and Members of City Council, I would like to express appreciation
for your willingness to serve the City of Roanoke as a the Fire /Police representative of the
City of Roanoke Pension Plan, Board of Trustees.
Enclosures
Sincerely,
A414��
rn• "!y"J
Stephanie M. Moon, MMC
City Clerk
pc: Ann H. Shawver, Secretary, City of Roanoke Pension Plan Board of Directors
Andrea Trent, Assistant Director of Finance
COMMONWEALTH OF VIRGINIA )
} To -wit:
CITY OF ROANOKE )
0
I, Stephanie M. Moon, City Clerk, and as such City Clerk of the City of Roanoke and
keeper of the records thereof, do hereby certify that at a regular meeting of Council which
was held on the seventh day of May, 2012, Melvin Sanders was appointed as the
Fire /Police representative of the City of Roanoke Pension Plan, Board of Trustees, for a
two -year term of office ending June 30, 2014.
Given under my hand and the Seal of the City of Roanoke this ninth day of
May 2012.
City Clerk
STEPHANIE M. MOON, MMC JONATHAN E. CRAFT
City Clerk Deputy City Clerk
May 9, 2012 CECELIA T. WEBB
Assistant Deputy City Clerk
Katina Casey Hamlar
235 Eugene Drive
Roanoke, Virginia 24017
Dear Ms. Hamlar:
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
May 7, 2012, you were appointed as a member of the Personnel and Employment
Practices Commission for a three -year term of office ending June 30, 2015.
Enclosed you will find a Certificate of your appointment and an Oath or Affirmation
of Office which must be administered by a Clerk of the Circuit Court of the City of
Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church
Avenue, S. W.
Once the Oath has been administered, please return a signed copy to the City Clerk's
Office prior to serving in the capacity to which you were appointed.
Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing copy
of the Virginia Freedom of Information Act. The Act requires that you be provided with a
copy within two weeks of your appointment and each member is required "to read and
become familiar with provisions of the Act."
On behalf of the Mayor and Members of City Council, I would like to express appreciation
for your willingness to serve the City of Roanoke as a member of the Personnel and
Employment Practices Commission.
Sincerely,
A41po,�- �y
b
Stephanie M. Moon, MMC
City Clerk
Enclosures
pc: Carolyn Glover, Secretary, Personnel and Employment Practices Commission
CITY OF ROANOKE
l+u.
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011 -1536
Telephone: (540) 853 -2541
-
Fax: (540) 853 -1145
E -mail: clerk@roanokeva.gov
STEPHANIE M. MOON, MMC JONATHAN E. CRAFT
City Clerk Deputy City Clerk
May 9, 2012 CECELIA T. WEBB
Assistant Deputy City Clerk
Katina Casey Hamlar
235 Eugene Drive
Roanoke, Virginia 24017
Dear Ms. Hamlar:
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
May 7, 2012, you were appointed as a member of the Personnel and Employment
Practices Commission for a three -year term of office ending June 30, 2015.
Enclosed you will find a Certificate of your appointment and an Oath or Affirmation
of Office which must be administered by a Clerk of the Circuit Court of the City of
Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church
Avenue, S. W.
Once the Oath has been administered, please return a signed copy to the City Clerk's
Office prior to serving in the capacity to which you were appointed.
Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing copy
of the Virginia Freedom of Information Act. The Act requires that you be provided with a
copy within two weeks of your appointment and each member is required "to read and
become familiar with provisions of the Act."
On behalf of the Mayor and Members of City Council, I would like to express appreciation
for your willingness to serve the City of Roanoke as a member of the Personnel and
Employment Practices Commission.
Sincerely,
A41po,�- �y
b
Stephanie M. Moon, MMC
City Clerk
Enclosures
pc: Carolyn Glover, Secretary, Personnel and Employment Practices Commission
COMMONWEALTH OF VIRGINIA )
To -wit:
CITY OF ROANOKE )
I, Stephanie M. Moon, City Clerk, and as such City Clerk of the City of Roanoke and
keeper of the records thereof, do hereby certify that at a regular meeting of Council which
was held on the seventh day of May, 2012, Katina Casey Hamlar was appointed as a
member of the Personnel and Employment Practices Commission for a three -year term of
r
office ending June 30, 2015.
Given under my hand and the Seal of the City of Roanoke this ninth day of
May 2012.
City Clerk
0 , I
K `A±.
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011 -1536
Telephone: (540) 853 -2541
Fax: (540) 853 -1145
STEPHANIE M. MOON, MMC
E -mail: clerk@roanokeva.gov JONATHAN E. CRAFT
City Clerk
Deputy City Clerk
M 9 2012 CECELIA T. WEBB
May
, Assistant Deputy City Clerk
Edward C. Bradley
3839 Winding Way Road, S. W.
Roanoke, Virginia 24014
Dear Mr. Bradley:
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
May 7, 2012, you were reappointed as a member of the Personnel and Employment
Practices Commission for a three -year term of office ending June 30, 2015.
Enclosed you will find a Certificate of your reappointment and an Oath or Affirmation
of Office which must be administered by a Clerk of the Circuit Court of the City of
Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church
Avenue, S. W.
Once the Oath has been administered, please return a signed copy to the City Clerk's
Office prior to serving in the capacity to which you were reappointed.
Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing copy
of the Virginia Freedom of Information Act. The Act requires that you be provided with a
copy within two weeks of your reappointment and each member is required "to read and
become familiar with provisions of the Act."
On behalf of the Mayor and Members of City Council, I would like to express appreciation
for your willingness to serve to the City of Roanoke as a member of the Personnel and
Employment Practices Commission.
Sincerely,
A4,L , ri-) o
Stephanie M. Moon, MMC
City Clerk
Enclosures
pc: Carolyn Glover, Secretary, Personnel and Employment Practices Commission
COMMONWEALTH OF VIRGINIA )
To -wit:
CITY OF ROANOKE )
I, Stephanie M. Moon, City Clerk, and as such City Clerk of the City of Roanoke and
keeper of the records thereof, do hereby certify that at a regular meeting of Council which
was held on the seventh day of May, 2012, Edward C. Bradley was reappointed as a
member of the Personnel and Employment Practices Commission for a three -year term of
office ending June 30, 2015.
Given under my hand and the Seal of the City of Roanoke this ninth day of
May 2012.
A94.2t . tin, b t
City Clerk
The Reverend Dr. William Lee
4139 Appleton Avenue
Roanoke, Virginia 24017
Dear Rev. Lee:
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
May 7, 2012, you were reappointed as a member of the Personnel and Employment
Practices Commission for a three -year term of office ending June 30, 2015.
Enclosed you will find a Certificate of your reappointment and an Oath or Affirmation
of Office which must be administered by a Clerk of the Circuit Court of the City of
Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church
Avenue, S. W.
Once the Oath has been administered, please return a signed copy to the City Clerk's
Office prior to serving in the capacity to which you were reappointed.
Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing copy
of the Virginia Freedom of Information Act. The Act requires that you be provided with a
copy within two weeks of your reappointment and each member is required "to read and
become familiar with provisions of the Act."
On behalf of the Mayor and Members of City "Council, I would like to express appreciation
for your willingness to serve to the City of Roanoke as a member of the Personnel and
Employment Practices Commission.
Sincerel ,
Stephanie M. Moon, MMC
City Clerk
Enclosures
pc: Carolyn Glover, Secretary, Personnel and Employment Practices Commission
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
"-
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011 -1536
Telephone: (540) 853 -2541
Fax: (540) 853 -1145
STEPHANIE M. MOON, MMC
E -mail: clerk@roanokeva.gov JONATHAN E. CRAFT
City Clerk
Deputy City Clerk
May 9 2012 CECELIA T. WEBB
y Assistant. Deputy City Clerk
The Reverend Dr. William Lee
4139 Appleton Avenue
Roanoke, Virginia 24017
Dear Rev. Lee:
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
May 7, 2012, you were reappointed as a member of the Personnel and Employment
Practices Commission for a three -year term of office ending June 30, 2015.
Enclosed you will find a Certificate of your reappointment and an Oath or Affirmation
of Office which must be administered by a Clerk of the Circuit Court of the City of
Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church
Avenue, S. W.
Once the Oath has been administered, please return a signed copy to the City Clerk's
Office prior to serving in the capacity to which you were reappointed.
Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing copy
of the Virginia Freedom of Information Act. The Act requires that you be provided with a
copy within two weeks of your reappointment and each member is required "to read and
become familiar with provisions of the Act."
On behalf of the Mayor and Members of City "Council, I would like to express appreciation
for your willingness to serve to the City of Roanoke as a member of the Personnel and
Employment Practices Commission.
Sincerel ,
Stephanie M. Moon, MMC
City Clerk
Enclosures
pc: Carolyn Glover, Secretary, Personnel and Employment Practices Commission
COMMONWEALTH OF VIRGINIA )
To -wit:
CITY OF ROANOKE )
I, Stephanie M. Moon, City Clerk, and as such City Clerk of the City of Roanoke and
keeper of the records thereof, do hereby certify that at a regular meeting of Council which
was held on the seventh day of May, 2012, William Lee was reappointed as a member of
the Personnel and Employment Practices Commission for a three -year term of office
ending June 30, 2015.
2012.
Given under my hand and the Seal of the City of Roanoke this ninth day of May
4/ r � CMl
Ci t`yy Clerk
0
Margaret Hannapel
426 Allison Avenue, S. W.
Roanoke, Virginia 24016
Dear Ms. Hannapel:
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
May 7, 2012, you were appointed to replace Sandra Brunk as a member of the Roanoke
Arts Commission for a three -year term of office ending June 30, 2015.
Enclosed you will find a Certificate of your appointment and an Oath or Affirmation
of Office which must be administered by a Clerk of the Circuit Court of the City of
Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church
Avenue, S. W.
Once the Oath has been administered, please return a signed copy to the City Clerk's
Office prior to serving in the capacity to which you were appointed.
Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing. copy
of the Virginia Freedom of Information Act. The Act requires that you be provided with a
copy within two weeks of your appointment. and each member is required "to °read and
become familiar with provisions of the Act."
On behalf of the Mayor and Members of City Council, I would like to express appreciation
for your willingness to serve the City of Roanoke as a member of the Roanoke Arts
Commission.
Sincerely,
r
Stephanie M. Moon, MMC
City Clerk
Enclosures
PC: Melissa Murray, Secretary, Roanoke Arts Commission, w /application
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011 -1536
Telephone: (540) 853 -2541
Fax: (540) 853 -1145
STEPHANIE M. MOON, MMC
E -mail: clerk@roanokeva.gov JONATHAN E. CRAFT
City Clerk
Deputy City Clerk
M 9 2012 CECELIA T. WEBB
May
, Assistant Deputy City Clerk
Margaret Hannapel
426 Allison Avenue, S. W.
Roanoke, Virginia 24016
Dear Ms. Hannapel:
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
May 7, 2012, you were appointed to replace Sandra Brunk as a member of the Roanoke
Arts Commission for a three -year term of office ending June 30, 2015.
Enclosed you will find a Certificate of your appointment and an Oath or Affirmation
of Office which must be administered by a Clerk of the Circuit Court of the City of
Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church
Avenue, S. W.
Once the Oath has been administered, please return a signed copy to the City Clerk's
Office prior to serving in the capacity to which you were appointed.
Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing. copy
of the Virginia Freedom of Information Act. The Act requires that you be provided with a
copy within two weeks of your appointment. and each member is required "to °read and
become familiar with provisions of the Act."
On behalf of the Mayor and Members of City Council, I would like to express appreciation
for your willingness to serve the City of Roanoke as a member of the Roanoke Arts
Commission.
Sincerely,
r
Stephanie M. Moon, MMC
City Clerk
Enclosures
PC: Melissa Murray, Secretary, Roanoke Arts Commission, w /application
COMMONWEALTH OF VIRGINIA )
To -wit:
CITY OF ROANOKE )
I, Stephanie M. Moon, City Clerk, and as such City Clerk of the City of Roanoke and
keeper of the records thereof, do hereby certify that at a regular meeting of Council which
was held on the seventh day of May, 2012, Margaret Hannapel was appointed to replace
Sandra Brunk as a member of the Roanoke Arts Commission for a three-year term of office
ending June 30, 2015.
Given under my hand and the Seal of the City of Roanoke this ninth day of
May 2012.
0 Uw
p4a'_ Clerk
STEPHANIE M. MOON, MMC
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011 -1536
Telephone: (540) 853 -2541
Fax: (540) 853 -1145
E -mail: clerk@roanokeva.gov
May 9, 2012
Jeanne Fishwick
2052 Lee Hi Road
Roanoke, Virginia 24018
Dear Ms. Fishwick:
JONATHAN E. CRAFT
Deputy City Clerk
CECELIA T. WEBB
Assistant Deputy City Clerk
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
May 7, 2012, you were appointed to replace Kathleen W. Lunsford as a member of the
Roanoke Arts Commission for a three -year term of office ending June 30, 2015.
Enclosed you will find a Certificate of your appointment and an Oath or Affirmation
of Office which must be administered by a Clerk of the Circuit Court of the City of
Roanoke, located on the third.floor of the Roanoke City Courts Facility, 315 Church
Avenue, S. W.
Once the Oath has been administered, please return a signed copy to the City Clerk's
Office prior to serving in the capacity to which you were appointed.
Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing copy
of the Virginia Freedom of Information Act. The Act requires that you be provided with a
copy within two weeks of your appointment and each member-is required "to read and
become familiar with provisions of the Act."
On behalf of the Mayor and Members of City Council, I would like to express appreciation
for your willingness to serve the City of Roanoke as a member of the Roanoke Arts
Commission.
Sincerely,
kz��,
Stephanie M. Moon, MMC
City Clerk
Enclosures
pc: Melissa Murray, Secretary, Roanoke Arts Commission, w /application
COMMONWEALTH OF VIRGINIA
To -wit:
CITY OF ROANOKE
I, Stephanie M. Moon, City Clerk, and as such City Clerk of the City of Roanoke and
keeper of the records thereof, do hereby certify that at a regular meeting of Council which
was held on the seventh day of May, 2012, Jeanne Fishwick was appointed to replace
Kathleen W. Lunsford as a member of the Roanoke Arts Commission for a three -year term
of office ending June 30, 2015.
2012.
Given under my hand and the Seal of the City of Roanoke this ninth day of May
City Clerk
4- iv
0
STEPHANIE M. MOON, MMC
City Clerk
Greg Webster
1835 Arlington Road
Roanoke, Virginia 24015
Dear Mr. Webster:
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011 -1536
Telephone: (540) 853 -2541
Fax: (540) 853 -1145
E -mail: clerk@roanokeva.gov
May 9, 2012
JONATHAN E. CRAFT
Deputy City Clerk
CECELIA T. WEBB
Assistant Deputy City Clerk
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
May 7, 2012, you were reappointed as a member of the Roanoke Arts Commission for a
three -year term of office ending June 30, 2015.
Enclosed you will find a Certificate of your reappointment and an Oath or Affirmation
of Office which must be administered by a Clerk of the Circuit Court of the City of
Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church
Avenue, S. W.
Once the Oath has been administered, please return a signed copy to the City Clerk's
Office prior to serving in the capacity to which you were reappointed.
Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing copy
of the Virginia Freedom of Information Act. The Act requires that you be provided with a
copy within two weeks of your reappointment and each member is required "to read and
become familiar with provisions of the Act."
On behalf of the Mayor and Members of City Council, I would like to express appreciation
for your willingness to serve the City of Roanoke as a member of the Roanoke Arts
Commission.
Enclosures
Sincerely,
A44-n�
�0, D�
Stephanie M. Moon, MMC
City Clerk
PC: Melissa Murray, Secretary, Roanoke Arts Commission
COMMONWEALTH OF VIRGINIA )
To -wit:
CITY OF ROANOKE )
I, Stephanie M. Moon, City Clerk, and as such City Clerk of the City of Roanoke and
keeper of the records thereof, do hereby certify that at a regular meeting of Council which
was held on the seventh day of May, 2012, Greg Webster was reappointed as a member
of the Roanoke Arts Commission for a three -year term of office ending June 30, 2015.
2012.
Given under my hand and the Seal of the City of Roanoke this ninth day of May
City Clerk
Amy Moorefield
2032 Westover Avenue, S. W.
Roanoke, Virginia 24015
Dear Ms. Moorefield:
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
May 7, 2012, you were reappointed as a member of the Roanoke Arts Commission for a
three -year term of office ending June 30, 2015.
Enclosed you will find a Certificate of your reappointment and an Oath or Affirmation
of Office which must be administered by a Clerk of the Circuit Court of the City of
Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church
Avenue, S. W.
Once the Oath has been administered, please return a signed copy to the City Clerk's
Office prior to serving in the capacity to which you were reappointed.
Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing copy
of the Virginia Freedom of Information Act. The Act requires that you be provided with a
copy within two weeks of your reappointment and each member is required "to read and
become familiar with provisions of the Act."
On behalf of the Mayor and Members of City Council, I would like to express appreciation
for your willingness to serve the City of Roanoke as a member of the Roanoke Arts
Commission.
Sincerely,
A-t4-�- M, ptr✓
Stephanie M. Moon, MMC
City Clerk
Enclosures
PC: Melissa Murray, Secretary, Roanoke Arts Commission
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
NIL .
Roanoke, Virginia 24011 -1536
Telephone: (540) 853 -2541
Fax: (540) 853 -1145
STEPHANIE M. MOON, MMC
E -mail: clerk@roanokeva.gov JONATHAN E. CRAFT
City Clerk
Deputy City Clerk
M 9 2012 CECELIA T. WEBB
May
e Assistant Deputy City Clerk
Amy Moorefield
2032 Westover Avenue, S. W.
Roanoke, Virginia 24015
Dear Ms. Moorefield:
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
May 7, 2012, you were reappointed as a member of the Roanoke Arts Commission for a
three -year term of office ending June 30, 2015.
Enclosed you will find a Certificate of your reappointment and an Oath or Affirmation
of Office which must be administered by a Clerk of the Circuit Court of the City of
Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church
Avenue, S. W.
Once the Oath has been administered, please return a signed copy to the City Clerk's
Office prior to serving in the capacity to which you were reappointed.
Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing copy
of the Virginia Freedom of Information Act. The Act requires that you be provided with a
copy within two weeks of your reappointment and each member is required "to read and
become familiar with provisions of the Act."
On behalf of the Mayor and Members of City Council, I would like to express appreciation
for your willingness to serve the City of Roanoke as a member of the Roanoke Arts
Commission.
Sincerely,
A-t4-�- M, ptr✓
Stephanie M. Moon, MMC
City Clerk
Enclosures
PC: Melissa Murray, Secretary, Roanoke Arts Commission
COMMONWEALTH OF VIRGINIA )
To -wit:
CITY OF ROANOKE )
I, Stephanie M. Moon, City Clerk, and as such City Clerk of the City of Roanoke and
keeper of the records thereof, do hereby certify that at a regular meeting of Council which
was held on the seventh day of May, 2012, Amy Moorefield was reappointed as a
member of the Roanoke Arts Commission for a three -year term of office ending.
June 30, 2015.
2012.
Given under my hand and the Seal of the City of Roanoke this ninth day of May
t
City Clerk
Lucy Lee
515 Darwin Road, S. W.
Roanoke, Virginia 24014
Dear Ms. Lee:
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
May 7, 2012, you were reappointed as a member of the Roanoke Arts Commission for a
three -year term of office ending June 30, 2015.
Enclosed you will find a Certificate of your reappointment and an Oath or Affirmation
of Office which must be administered by a Clerk of the Circuit Court of the City of
Roanoke, located on the'third floor of the Roanoke City Courts Facility, 315 Church
Avenue, S. W.
Once the Oath has been administered, please return a signed copy to the City Clerk's
Office prior to serving in the capacity to which you were reappointed.
Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing copy
of the Virginia Freedom of Information Act. The Act requires that you be provided with a
copy within two weeks of your reappointment and each member is required "to read and
become familiar with provisions of the Act."
On behalf of the Mayor and Members of City Council, I would like to express appreciation
for your willingness to serve the City of Roanoke as a member of the Roanoke Arts
Commission.
Sincerely,
a�_ tnt rq&7',)
Stephanie M. Moon, MMC
City Clerk
Enclosures
PC: Melissa Murray, Secretary, Roanoke Arts Commission
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011 -1536
" -
Telephone: (540) 853 -2541
Fax: (540) 853 -1145
STEPHANIE M. MOON, MMC
E -mail: clerk@roanokeva.gov JONATHAN E. CRAFT
City Clerk
Deputy Y Clerk De u City
P
M 9 2012 CECELIA T. WEBB
May
s Assistant Deputy City Clerk
Lucy Lee
515 Darwin Road, S. W.
Roanoke, Virginia 24014
Dear Ms. Lee:
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
May 7, 2012, you were reappointed as a member of the Roanoke Arts Commission for a
three -year term of office ending June 30, 2015.
Enclosed you will find a Certificate of your reappointment and an Oath or Affirmation
of Office which must be administered by a Clerk of the Circuit Court of the City of
Roanoke, located on the'third floor of the Roanoke City Courts Facility, 315 Church
Avenue, S. W.
Once the Oath has been administered, please return a signed copy to the City Clerk's
Office prior to serving in the capacity to which you were reappointed.
Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing copy
of the Virginia Freedom of Information Act. The Act requires that you be provided with a
copy within two weeks of your reappointment and each member is required "to read and
become familiar with provisions of the Act."
On behalf of the Mayor and Members of City Council, I would like to express appreciation
for your willingness to serve the City of Roanoke as a member of the Roanoke Arts
Commission.
Sincerely,
a�_ tnt rq&7',)
Stephanie M. Moon, MMC
City Clerk
Enclosures
PC: Melissa Murray, Secretary, Roanoke Arts Commission
COMMONWEALTH OF VIRGINIA
To -wit:
CITY OF ROANOKE
I, Stephanie M. Moon, City Clerk, and as such City Clerk of the City of Roanoke and
keeper of the records thereof, do hereby certify that at a regular meeting of Council which
was held on the seventh day of May, 2012, Lucy Lee was reappointed as a member of the
Roanoke Arts Commission for a three -year term of office ending June 30, 2015.
2012.
Given under my hand and the Seal of the City of Roanoke this ninth day of May
City Clerk
r.
ue -
STEPHANIE M. MOON, MMC
City Clerk -
Braxton G. Edward Naff
2131 Deyerle Rd.
Roanoke Virginia 24018
Dear Mr. Naff:
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011 -1536
Telephone: (540) 853 -2541
Fax: (540) 853 -1145
E -mail: clerk@roanokeva.gov
May 9, 2012
JONATHAN E. CRAFT
Deputy City Clerk
CECELIA T. WEBB
Assistant Deputy City Clerk
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
May 7, 2012, you were appointed as a member of the Roanoke Neighborhood Advocates
to fill the unexpired term of Ron McCorkle for a term of office ending June 30, 2013.
Enclosed you will find a Certificate of your appointment and an Oath or Affirmation
of Office which must be administered by a Clerk of the Circuit Court of the City of
Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church
Avenue, S. W.
Once the Oath has been administered, please return a signed copy to the City Clerk's
Office prior to serving in the capacity to which you were appointed.
Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing copy
of the Virginia Freedom of Information Act. The Act requires that you be provided with a
copy within two weeks of your appointment and each member is required "to read and
become familiar with provisions of the Act."
On behalf of the Mayor and Members of City Council, I would like to express appreciation
for your willingness to serve the City of Roanoke as a member of the Roanoke
Neighborhood Advocates.
Sincerely,
�,Nn, tyA!�)
Stephanie M. Moon, MMC
City Clerk
Enclosures
pc: Robert Clement, Jr., Neighborhood Coordinator
COMMONWEALTH OF VIRGINIA )
To -wit:
CITY OF ROANOKE )
I, Stephanie M. Moon, City Clerk, and as such City Clerk of the City of Roanoke and
keeper of the records thereof, do hereby certify that at a regular meeting of Council which
was held on the seventh day of May, 2012, Braxton G. Edward Naff was reappointed as a
member of the Roanoke Neighborhood Advocates to fill the unexpired term of
Ron McCorkle ending June 30, 2013.
Given under my hand and the Seal of the City of Roanoke this ninth day of
May 2012.
City Clerk
Marlene M. Preston
3604 Wind Way Road, S. W.
Roanoke, Virginia 24015
Dear Ms. Preston:
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
May 7, 2012, you were reappointed as a member of the Roanoke Public Library Board
for a three -year term of office ending June 30, 2015.
Enclosed you will find a Certificate of your reappointment and an Oath or
Affirmation of Office which must be administered by a Clerk of the Circuit Court
of the City of Roanoke, located on the third floor of the Roanoke City Courts
Facility, 315 Church Avenue, S. W.
Once the Oath has been administered, please return a signed copy to the City Clerk's
Office prior to serving in the capacity to which you were reappointed.
Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing
copy of the Virginia Freedom of Information Act. The Act requires that you be provided
with a copy within two weeks of your reappointment and each member is required "to
read and become familiar with provisions of the Act."
On behalf 'of the Mayor and Members of City Council, I would like to express
appreciation for your willingness to continue your service as a member of the Roanoke
Public Library Board.
Sincerely,
&� of
Stephanie M. Moon, MMC
City Clerk
Enclosures
PC: Sheila Umberger, Secretary, Roanoke Public Library Board
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Room 456
Roanoke, Virginia 24011 -1536
Telephone: (540) 853 -2541
Fax: (540) 853 -1145
STEPHANIE M. MOON, MMC
E -mail: clerk@roanokeva.gov JONATHAN E. CRAFT
City Clerk
Deputy City Clerk
May 9, 2012 CECELIA T. WEBB
Assistant Deputy City Clerk
Marlene M. Preston
3604 Wind Way Road, S. W.
Roanoke, Virginia 24015
Dear Ms. Preston:
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
May 7, 2012, you were reappointed as a member of the Roanoke Public Library Board
for a three -year term of office ending June 30, 2015.
Enclosed you will find a Certificate of your reappointment and an Oath or
Affirmation of Office which must be administered by a Clerk of the Circuit Court
of the City of Roanoke, located on the third floor of the Roanoke City Courts
Facility, 315 Church Avenue, S. W.
Once the Oath has been administered, please return a signed copy to the City Clerk's
Office prior to serving in the capacity to which you were reappointed.
Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing
copy of the Virginia Freedom of Information Act. The Act requires that you be provided
with a copy within two weeks of your reappointment and each member is required "to
read and become familiar with provisions of the Act."
On behalf 'of the Mayor and Members of City Council, I would like to express
appreciation for your willingness to continue your service as a member of the Roanoke
Public Library Board.
Sincerely,
&� of
Stephanie M. Moon, MMC
City Clerk
Enclosures
PC: Sheila Umberger, Secretary, Roanoke Public Library Board
COMMONWEALTH OF VIRGINIA )
To -wit:
CITY OF ROANOKE )
I, Stephanie M. Moon, City Clerk, and as such City Clerk of the City of Roanoke
and keeper of the records thereof, do hereby certify that at a regular meeting of Council
which was held on the seventh day of May, 2012, Marlene Preston was reappointed as
a member of the Roanoke Public Library Board for a three year term of office ending
June 30, 2015.
2012.
Given under my hand and the Seal of the City of Roanoke this ninth day of May
, �t �-- P; �) - .")
. City Clerk
.-
Jeanne Bollendorf
1272 Rockland Avenue, N. W.
Roanoke, Virginia 24012
Dear Ms. Bollendorf:
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
May 7, -2012, you were reappointed as a member of the Roanoke Public Library Board
for a three -year term of office ending June 30, 2015.
Enclosed you will find a Certificate of your reappointment and an Oath or
Affirmation of Office which must be administered by a Clerk of the Circuit Court
of the City of Roanoke, located on the third floor of the Roanoke City Courts
Facility, 315 Church Avenue, S. W.
Once the Oath has been administered, please return a signed copy to the City Clerk's
Office prior to serving in the capacity to which you were reappointed.
Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing
copy of the Virginia Freedom of Information Act. The Act requires that you be provided
with a copy within two weeks of your reappointment and each member is required "to
read and become familiar with provisions of the Act."
On behalf of the Mayor and Members of City Council, I would like to express
appreciation for your willingness to continue your service as a member of the Roanoke
Public Library Board.
Sincerely,
A4kp-�, M - "III/, ""i
Stephanie M. Moon, MMC
City Clerk
Enclosures
pc: Sheila Umberger, Secretary, Roanoke Public Library Board
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Room 456
Roanoke, Virginia 24011 -1536
Telephone: (540) 853 -2541
Fax: (540) 853 -1145
STEPHANIE M. MOON, MMC
E -mail: clerk@roanokeva.gov JONATHAN E. CRAFT
City Clerk
Deputy City Clerk
May 9, 2012 CECELIA T. WEBB
Assistant Deputy City Clerk
Jeanne Bollendorf
1272 Rockland Avenue, N. W.
Roanoke, Virginia 24012
Dear Ms. Bollendorf:
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
May 7, -2012, you were reappointed as a member of the Roanoke Public Library Board
for a three -year term of office ending June 30, 2015.
Enclosed you will find a Certificate of your reappointment and an Oath or
Affirmation of Office which must be administered by a Clerk of the Circuit Court
of the City of Roanoke, located on the third floor of the Roanoke City Courts
Facility, 315 Church Avenue, S. W.
Once the Oath has been administered, please return a signed copy to the City Clerk's
Office prior to serving in the capacity to which you were reappointed.
Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing
copy of the Virginia Freedom of Information Act. The Act requires that you be provided
with a copy within two weeks of your reappointment and each member is required "to
read and become familiar with provisions of the Act."
On behalf of the Mayor and Members of City Council, I would like to express
appreciation for your willingness to continue your service as a member of the Roanoke
Public Library Board.
Sincerely,
A4kp-�, M - "III/, ""i
Stephanie M. Moon, MMC
City Clerk
Enclosures
pc: Sheila Umberger, Secretary, Roanoke Public Library Board
r-
COMMONWEALTH OF VIRGINIA
To -wit:
CITY OF ROANOKE
I, Stephanie M. Moon, City Clerk, and as such City Clerk of the City of Roanoke
and keeper of the records thereof, do hereby certify that at a regular meeting of Council
which was held on the seventh day of May, 2012, Jeanne Bollendorf was reappointed
as a member of the Roanoke Public Library Board for a three year term of office ending
June 30, 2015.
2012.
Given under my hand and the Seal of the City of Roanoke this ninth day of May
A-4 M. a c>
City Clerk
A
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
-
215 Church Avenue, S. W., Room 456
Roanoke, Virginia 24011 -1536
-
Telephone: (540) 853 -2541
Fax: (540) 853 -1145
E -mail: clerk@roanokeva.gov
STEPHANIE M. MOON, MMC JONATHAN E. CRAFT
City Clerk Deputy City Clerk
May 9, 2012 CECELIA T. WEBB
Assistant Deputy City Clerk
Mark S. Lucas
2716 Avenham Avenue, S. W.
Roanoke, Virginia 24014
Dear Mr. Lucas:
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
May 7, 2012, you were reappointed as a City representative of the Roanoke Valley
Greenway Commission for a three -year term of office ending June 30, 2015.
Enclosed you will find a Certificate of your reappointment and an Oath or
Affirmation of Office which must be administered by a Clerk of the Circuit Court
of the City of Roanoke, located on the third floor of the Roanoke City Courts
Facility, 315 Church Avenue, S. W.
Once the Oath has been administered, please return a signed copy to the City Clerk's
Office prior to serving in the capacity to which you were reappointed.
Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing
copy of the Virginia Freedom of Information Act. The Act requires that you be provided
with a copy within two weeks of your reappointment and each member is required "to
read and become familiar with provisions of the Act."
On behalf of . the Mayor and Members of City Council, I would like to express
appreciation for your willingness to continue your service as a City representative of the
Roanoke Valley Greenway Commission.
Sincerely, "
t'Y1. ?,,,,j
Stephanie M. Moon, MMC
City Clerk
Enclosures
PC: Liz Belcher, Roanoke City Greenway Coordinator, 1206 Kessler Mill Road,
Salem, Virginia 24153
COMMONWEALTH OF VIRGINIA )
To -wit:
CITY OF ROANOKE )
I, Stephanie M. Moon, City Clerk, and as such City Clerk of the City of Roanoke
and keeper of the records thereof, do hereby certify that at a regular meeting of Council
which was held on the seventh day of May, 2012, Mark Lucas was reappointed as a
City representative of the Roanoke Valley Greenway Commission for a three year term
of office ending June 30, 2015.
2012.
Given under my hand and the Seal of the City of Roanoke this ninth day of May
e LW
City Clerk
STEPHANIE M. MOON, MMC
City Clerk
Christopher P. Morrill
City Manager
Roanoke, Virginia
Dear Mr. Morrill:
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Room 456
Roanoke, Virginia 24011 -1536
Telephone: (540) 853 -2541
Fax: (540) 853 -1145
E -mail: clerk@roanokeva.gov
May 9, 2012
JONATHAN E. CRAFT
Deputy City Clerk
CECELIA T. WEBB
Assistant Deputy City Clerk
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
May 7, 2012, you were reappointed as the City official representative of the Roanoke
Valley - Alleghany Regional Commission for a three -year term of office ending June 30,
2015.
Enclosed you will find a Certificate of your reappointment and an Oath or
Affirmation of Office which must be administered by a Clerk of the Circuit Court
of the City of Roanoke, located on the third floor of the Roanoke City Courts
Facility, 315 Church Avenue, S. W.
Once the Oath has been administered, please return a signed copy to the City Clerk's
Office prior to serving in the capacity to which you were reappointed.
Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing
copy of the Virginia Freedom of Information Act. The Act requires that you be provided
with a copy within two weeks of your reappointment and each member is required "to
read and become familiar With provisions of the Act."
On behalf of the Mayor and Members of City Council, I would like to express
appreciation for your willingness to continue your service as the City official
representative of the Roanoke Valley - Alleghany Regional Commission.
Sincerely, y�
Stephanie M. Moon, MMC
City Clerk
Enclosures
pc: Wayne G. Strickland, Executive Director, Roanoke Valley Alleghany Regional
Commission, P. O. Box 2569, Roanoke, Virginia 24010
COMMONWEALTH OF VIRGINIA )
To -wit:
CITY OF ROANOKE )
I, Stephanie M. Moon, City Clerk, and as such City Clerk of the City of Roanoke
and keeper of the records thereof, do hereby certify that at a regular meeting of Council
which was held on the seventh day of May, 2012, Christopher P. Morrill was
reappointed as the City official representative of the Roanoke Valley - Alleghany
Regional Commission for a three year term of office ending June 30, 2015.
2012.
Given under my hand and the Seal of the City of Roanoke this ninth day of May
�.� t)� .
GY`.t
City Clerk
9
CITY OF ROANOKE
4.
OFFICE OF THE CITY CLERK
- 215 Church Avenue, S. W., Room 456
Roanoke, Virginia 24011 -1536
Telephone: (540) 853 -2541
Fax: (540) 853 -1145
E -mail: clerk@roanokeva.gov
STEPHANIE M. MOON, MMC JONATHAN E. CRAFT
City Clerk Deputy City Clerk
May 9, 2012 CECELIA T. WEBB
Assistant Deputy City Clerk
Braxton G. Edward Naff
2131 Deyerle Road, S. W.
Roanoke, Virginia 24018
Dear Mr. Naff:
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
May 7, 2012, you were reappointed as the Citizen representative of the Roanoke
Valley - Alleghany Regional Commission for a three -year term of office ending June 30,
2015.
Enclosed you will find a Certificate of your reappointment and an Oath or
Affirmation of Office which must be administered by a Clerk of the Circuit Court
of the City of Roanoke, located on the third floor of the Roanoke City Courts
Facility, 315 Church Avenue, S. W.
Once the Oath has been administered, please return a signed copy to the City Clerk's
Office prior to serving in the capacity to which you were reappointed.
Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing
copy of the Virginia Freedom of Information Act. The Act requires that you be provided
with a copy within two weeks of your reappointment and each member is required "to
read and become familiar with provisions of the Act."
On behalf of the Mayor and Members of City Council, I would like to express
appreciation for your willingness to continue your service as the Citizen representative
of the Roanoke Valley - Alleghany Regional Commission.
Sincerely,
4-4� / J• 6UvJ
Stephanie M. Moon, MMC
City Clerk
Enclosures
pc: Wayne G. Strickland, Executive Director, Roanoke Valley Alleghany Regional
Commission, P. O. Box 2569, Roanoke, Virginia 24010
COMMONWEALTH OF VIRGINIA )
To -wit:
CITY OF ROANOKE )
I, Stephanie M. Moon, City Clerk, and as such City Clerk of the City of Roanoke
and keeper of the records thereof, do hereby certify that at a regular meeting of Council
which was held on the seventh day of May, 2012, Braxton G. Edward Naff was
reappointed as the Citizen representative of the Roanoke Valley - Alleghany Regional
Commission for a three year term of office ending June 30, 2015.
2012.
Given under my hand and the Seal of the City of Roanoke this ninth day of May
7Qq4.'-' "1
City Clerk
°
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011 -1536
Telephone: (540) 853 -2541
Fax: (540) 853 -1145
STEPHANIE M. MOON, MMC
E -mail: clerk@roanokeva.gov JONATHAN E. CRAFT
City Clerk
Deputy City Clerk
CECELIA T. WEBB
Assistant Deputy City Clerk
May 9, 2012
The Honorable William D. Bestpitch
Council Member
Roanoke, Virginia
Dear Mr. Bestpitch:
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
May 7, 2012, you were reappointed as the City representative of the Virginia's First
Regional Industrial Facility Authority for a four -year term of office ending June 30, 2016.
Enclosed you will find a Certificate of your reappointment and an Oath or Affirmation
of Office which must be administered by a Clerk of the Circuit Court of the City of
Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church
Avenue, S. W.
Once the Oath has been administered, please return a signed copy to the City Clerk's
Office prior to serving in the capacity to which you were reappointed.
Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing copy
of the Virginia Freedom of Information Act. The Act requires that you be provided with a
copy within two weeks of your reappointment and each member is required "to read and
become familiar with provisions of the Act."
Sincerely,
Dory
Stephanie M. Moon, CMC
City Clerk
Enclosures
pc: Christy Straight, Project Manager, Virginia's First Regional Industrial Facility
Authority, 6580 Valley Center Drive, Box 21, Radford, Virginia 24141
COMMONWEALTH OF VIRGINIA )
To -wit:
CITY OF ROANOKE )
I, Stephanie M. Moon, City Clerk, and as such City Clerk of the City of Roanoke and
keeper of the records thereof, do hereby certify that at a regular meeting of Council which
was held on the seventh day of May, 2012, William D. Bestpitch was reappointed as a
City representative of the Virginia's First Regional Industrial Facility for a four year term of
office ending June 30, 2016.
2012.
Given under my hand and the Seal of the City of Roanoke this ninth day of May
City Clerk
l
The Honorable Anita J. Price
Council Member
Roanoke, Virginia
Dear Ms. Price:
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
May 7, 2012, you were reappointed as the Alternate City representative of the Virginia's
First Regional Industrial Facility Authority for a four -year term of office ending June 30,
2016.
Enclosed you will find a Certificate of your reappointment and an Oath or Affirmation
of Office which must be administered by a Clerk of the Circuit Court of the City of
Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church
Avenue, S. W.
Once the Oath has been administered, please return a signed copy to the City Clerk's
Office prior to serving in the capacity to which you were reappointed.
Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing copy
of the Virginia Freedom of Information Act. The Act requires that you be provided with a
copy within two weeks of your reappointment and each member is required "to read and
become familiar with provisions of the Act."
Sincerely,
Ata",-, rk). U
Stephanie M. Moon,' CMC
City Clerk
Enclosures
pc: Christy Straight, Project Manager, Virginia's First Regional Industrial Facility
Authority, 6580 Valley Center Drive, Box 21, Radford, Virginia 24141
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
"•
215 Church Avenue, S. W., Suite 456
' '`
Roanoke, Virginia 24011 -1536
Telephone: (540) 853 -2541
Fax: (540) 853 -1145
STEPHANIE M. MOON, MMC
E -mail: clerk@roanokeva.gov JONATHAN E. CRAFT
City Clerk
Deputy City Clerk
CECELIA T. WEBB
Assistant Deputy City Clerk
May 9, 2012
The Honorable Anita J. Price
Council Member
Roanoke, Virginia
Dear Ms. Price:
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
May 7, 2012, you were reappointed as the Alternate City representative of the Virginia's
First Regional Industrial Facility Authority for a four -year term of office ending June 30,
2016.
Enclosed you will find a Certificate of your reappointment and an Oath or Affirmation
of Office which must be administered by a Clerk of the Circuit Court of the City of
Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church
Avenue, S. W.
Once the Oath has been administered, please return a signed copy to the City Clerk's
Office prior to serving in the capacity to which you were reappointed.
Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing copy
of the Virginia Freedom of Information Act. The Act requires that you be provided with a
copy within two weeks of your reappointment and each member is required "to read and
become familiar with provisions of the Act."
Sincerely,
Ata",-, rk). U
Stephanie M. Moon,' CMC
City Clerk
Enclosures
pc: Christy Straight, Project Manager, Virginia's First Regional Industrial Facility
Authority, 6580 Valley Center Drive, Box 21, Radford, Virginia 24141
COMMONWEALTH OF VIRGINIA )
To -wit:
CITY OF ROANOKE )
I, Stephanie M. Moon, City Clerk, and as such City Clerk of the City of Roanoke and
keeper of the records thereof, do hereby certify that at a regular meeting of Council which
was held on the seventh day of May, 2012, Anita J. Price was reappointed as the
Alternate City representative of the Virginia's First Regional Industrial Facility for a four
year term of office ending June 30, 2016.
2012.
Given under my hand and the Seal of the City of Roanoke this ninth day of May
i�? - il 6 ayvj
City Clerk
'€
The Honorable William D. Bestpitch
Council Member
Roanoke, Virginia
Dear Mr. Bestpitch:
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
May 7, 2012, you were reappointed as the City representative of the New River Valley
Commerce Participation Committee for a four -year term of office ending June 30, 2016.
Enclosed you will find a Certificate of your reappointment and an Oath or Affirmation
of Office which must be administered by a Clerk of the Circuit Court of the City of
Roanoke, located on the third floor of the Roanoke City Courts Facility. 315 Church
Avenue, S. W.
Once the Oath has been administered, please return a signed copy to the City Clerk's
Office prior to serving in the capacity to which you were reappointed.
Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing copy
of the Virginia Freedom of Information Act. The Act requires that you be provided with a
copy within two weeks of your reappointment and each member is required "to read and
become familiar with provisions of the Act."
Sincerely,
Xr,� /-Y? - I , ,,L)
Stephanie M. Moon, CMC
City Clerk
Enclosures
pc: Christy Straight, Project Manager, Virginia's First Regional Industrial Facility
Authority, 6580 Valley Center Drive, Box 21, Radford, Virginia 24141
CITY OF ROANOKE
�.
OFFICE OF THE CITY CLERK
"-
215 Church Avenue, S. W., Suite 456
-' "
Roanoke, Virginia 24011 -1536
Telephone: (540) 853 -2541
Fax: (540) 853 -1145
STEPHANIE M. MOON, MMC
E -mail: clerk@roanokeva.gov JONATHAN E. CRAFT
City Clerk
Deputy City Clerk
CECELIA T. WEBB
Assistant Deputy City Clerk
May 9, 2012
The Honorable William D. Bestpitch
Council Member
Roanoke, Virginia
Dear Mr. Bestpitch:
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
May 7, 2012, you were reappointed as the City representative of the New River Valley
Commerce Participation Committee for a four -year term of office ending June 30, 2016.
Enclosed you will find a Certificate of your reappointment and an Oath or Affirmation
of Office which must be administered by a Clerk of the Circuit Court of the City of
Roanoke, located on the third floor of the Roanoke City Courts Facility. 315 Church
Avenue, S. W.
Once the Oath has been administered, please return a signed copy to the City Clerk's
Office prior to serving in the capacity to which you were reappointed.
Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing copy
of the Virginia Freedom of Information Act. The Act requires that you be provided with a
copy within two weeks of your reappointment and each member is required "to read and
become familiar with provisions of the Act."
Sincerely,
Xr,� /-Y? - I , ,,L)
Stephanie M. Moon, CMC
City Clerk
Enclosures
pc: Christy Straight, Project Manager, Virginia's First Regional Industrial Facility
Authority, 6580 Valley Center Drive, Box 21, Radford, Virginia 24141
COMMONWEALTH OF VIRGINIA
To -wit:
CITY OF ROANOKE
I, Stephanie M. Moon, City Clerk, and as such City Clerk of the City of Roanoke and
keeper of the records thereof, do hereby certify that at a regular meeting of Council which
was held on the seventh day of May, 2012, William D. Bestpitch was reappointed as a
City representative of the New River Valley Commerce Participation Committee for a four
year term of office ending June 30, 2016.
2012.
Given under my hand and the Seal of the City of Roanoke this ninth day of May
City Clerk
�Y7OwJ
STEPHANIE M. MOON, MMC
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011 -1536
Telephone: (540) 853 -2541
Fax: (540) 853 -1145
E -mail: clerk@roanokeva.gov
May 9, 2012
The Honorable Anita J. Price
Council Member
Roanoke, Virginia
Dear Ms. Price:
JONATHAN E. CRAFT
Deputy City Clerk
CECELIA T. WEBB
Assistant Deputy City Clerk
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
May 7, 2012, you were reappointed as the Alternate City representative of the New River
Valley Commerce Participation Committee for four -year term of office ending June 30,
2016.
Enclosed you will find a Certificate of your reappointment and an Oath or Affirmation
of Office which must be administered by a Clerk of the Circuit Court of the City of
Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church
Avenue, S. W.
Once the Oath has been administered, please return a signed copy to the City Clerk's
Office prior to serving in the capacity to which you were reappointed.
Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing copy
of the Virginia Freedom of Information Act. The Act requires that you be provided with a
copy within two weeks of your reappointment and each member is required "to read and
become familiar with provisions of the Act."
Sincerely,
M. tno")
Stephanie M. Moon, CMC
City Clerk
Enclosures
pc: Christy Straight, Project Manager, Virginia's First Regional Industrial Facility
Authority, 6580 Valley Center Drive, Box 21, Radford, Virginia 24141
COMMONWEALTH OF VIRGINIA )
To -wit:
CITY OF ROANOKE )
I, Stephanie M. Moon, City Clerk, and as such City Clerk of the City of Roanoke and
keeper of the records thereof, do hereby certify that at a regular meeting of Council which
was held on the seventh day of May, 2012, Anita J. Price was reappointed as the
Alternate City representative of the New River Valley Commerce Participation Committee
for a four year term of office ending June 30, 2016.
2012.
Given under my hand and the Seal of the City of Roanoke this ninth day of May
.hn . o u'r/
A44_7�_ity Clerk
e"a.
STEPHANIE M. MOON, MMC
City Clerk
Ann H. Shawver
Director of Finance
Roanoke, Virginia
Dear Ms. Shawver:
At a regular meeting
May 7, 2012, you v
Juvenile Detention C
2016.
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Room 456
Roanoke, Virginia 24011 -1536
Telephone: (540) 853 -2541
Fax: (540) 853 -1145
E -mail: clerk@roanokeva.gov
May 9, 2012
JONATHAN E. CRAFT
Deputy City Clerk
CECELIA T. WEBB
Assistant Deputy City Clerk
of the Council of the City of Roanoke which was held on Monday,
are reappointed as a City representative of the Roanoke Valley
enter Commission for a four -year term of office ending June 30,
Enclosed you will find a Certificate of your reappointment and an Oath or
Affirmation of Office which must be administered by a Clerk of the Circuit Court
of the City of Roanoke, located on the third floor of the Roanoke City Courts
Facility, 315 Church Avenue, S. W.
Once the Oath has been administered, please return a signed copy to the City Clerk's
Office prior to serving in the capacity to which you were reappointed.
Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing
copy of the Virginia Freedom of Information Act. The Act requires that you be provided
with a copy within two weeks of your reappointment and each member is required "to
read and become familiar with provisions of the Act."
On behalf of the Mayor and Members of City Council, I would like to express
appreciation for your willingness to continue your service as a City representative of the
Roanoke Valley Juvenile Detention Center Commission.
Sincerely,
4t4a.,�, �-%
Stephanie M. Moon, MMC
City Clerk
Enclosures
pc: Allen Hullette, Superintendent, Roanoke Valley Juvenile Detention Center, 498
Corner Spring Road, N. E., Roanoke, Virginia 24012
COMMONWEALTH OF VIRGINIA )
To -wit:
CITY OF ROANOKE )
I, Stephanie M. Moon, City Clerk, and as such City Clerk of the City of Roanoke
and keeper of the records thereof, do hereby certify that at a regular meeting of Council
which was held on the seventh day of May, 2012, Ann H. Shawver was reappointed as
a City representative of the Roanoke Valley Juvenile Detention Center Commission for
a four year term of office ending June 30, 2016
2012.
Given under my hand and the Seal of the City of Roanoke this ninth day of May
P")-) • ov"./
If 9;�� City Clerk
STEPHANIE M. MOON, MMC JONATHAN E. CRAFT
City Clerk Deputy City Clerk
May 9, 2012 CECELIA T. WEBB
Assistant Deputy City Clerk
Sherman M. Stovall
Assistant City Manager for Operations
Roanoke, Virginia
Dear Mr. Stovall:
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
May 7, 2012, you were reappointed as the Alternate City representative of the Roanoke
Valley Juvenile Detention Center Commission for a four -year term of office ending
June 30, 2016.
Enclosed you will find a Certificate of Your reappointment and an Oath or
Affirmation of Office which must be administered by a Clerk of the Circuit Court
of the City of Roanoke, located on the third floor of the Roanoke City Courts
Facility, 315 Church Avenue, S. W.
Once the Oath has been administered, please return a signed copy to the City Clerk's
Office prior to serving in the capacity to which you were reappointed.
Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing
copy of the Virginia Freedom of Information Act. The Act requires that you be provided
with a copy within two weeks of your reappointment and each member is required "to
read and become familiar with provisions of the Act."
On behalf of the Mayor and Members of City Council, I would like to express
appreciation for your willingness to continue your service as the Alternate City
representative of the Roanoke Valley Juvenile Detention Center Commission.
Sincerely,
A4LU�� k-),) Stephanie M. Moon, MM&
City Clerk
Enclosures
pc: Allen Hullette, Superintendent, Roanoke Valley Juvenile Detention Center, 498
Corner Spring Road, N. E., Roanoke, Virginia 24012
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Room 456
Roanoke, Virginia 24011 -1536
-
Telephone: (540) 853 -2541
Fax: (540) 853 -1145
E -mail: clerk@roanokeva.gov
STEPHANIE M. MOON, MMC JONATHAN E. CRAFT
City Clerk Deputy City Clerk
May 9, 2012 CECELIA T. WEBB
Assistant Deputy City Clerk
Sherman M. Stovall
Assistant City Manager for Operations
Roanoke, Virginia
Dear Mr. Stovall:
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
May 7, 2012, you were reappointed as the Alternate City representative of the Roanoke
Valley Juvenile Detention Center Commission for a four -year term of office ending
June 30, 2016.
Enclosed you will find a Certificate of Your reappointment and an Oath or
Affirmation of Office which must be administered by a Clerk of the Circuit Court
of the City of Roanoke, located on the third floor of the Roanoke City Courts
Facility, 315 Church Avenue, S. W.
Once the Oath has been administered, please return a signed copy to the City Clerk's
Office prior to serving in the capacity to which you were reappointed.
Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing
copy of the Virginia Freedom of Information Act. The Act requires that you be provided
with a copy within two weeks of your reappointment and each member is required "to
read and become familiar with provisions of the Act."
On behalf of the Mayor and Members of City Council, I would like to express
appreciation for your willingness to continue your service as the Alternate City
representative of the Roanoke Valley Juvenile Detention Center Commission.
Sincerely,
A4LU�� k-),) Stephanie M. Moon, MM&
City Clerk
Enclosures
pc: Allen Hullette, Superintendent, Roanoke Valley Juvenile Detention Center, 498
Corner Spring Road, N. E., Roanoke, Virginia 24012
COMMONWEALTH OF VIRGINIA )
To -wit:
CITY OF ROANOKE )
I, Stephanie M. Moon, City Clerk, and as such City Clerk of the City of Roanoke
and keeper of the records thereof, do hereby certify that at a regular meeting of Council
which was held on the seventh day of May, 2012, Sherman M. Stovall was reappointed
as the Alternate City representative of the Roanoke Valley Juvenile Detention Center
Commission for a four year term of office ending June 30, 2016.
2012.
Given under my hand and the Seal of the City of Roanoke this ninth day of May
4440t� hb. ly oo�
City Clerk
± 14�
STEPHANIE M. MOON, MMC
City Clerk
Harvey D. Brookins
2202 Maiden Lane, S. W.
Roanoke, Virginia 24015
Dear Mr. Brookins:
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Room 456
Roanoke, Virginia 24011 -1536
Telephone: (540) 853 -2541
Fax: (540) 853 -1145
E- mail: .clerk@roanokeva.gov
May 9, 2012
JONATHAN E. CRAFT
Deputy City Clerk
CECELIA T. WEBB
Assistant Deputy City Clerk
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
May 7, 2012, you were reappointed as a City. representative of the Western Virginia
Water Authority for a four -year term of office ending June 30, 2016.
Enclosed you will find a Certificate of your reappointment and an Oath or
Affirmation of Office which must be administered by a Clerk of the Circuit Court
of the City of Roanoke, located on the third floor of the Roanoke City Courts
Facility, 315 Church Avenue, S. W.
Once the Oath has been administered, please return a signed copy to the City Clerk's
Office prior to serving in the capacity to which you were reappointed.
Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing
copy of the Virginia Freedom of Information Act. The Act requires that you be provided
with a copy within two weeks of your reappointment and each member is required "to
read and become familiar with provisions of the Act."
On behalf of the Mayor and Members of City Council, I would like to express
appreciation for your willingness to continue your service as a City representative of the
Western Virginia Water Authority.
Sincerely,
Step anie M. Moon, MM
City Clerk
Enclosures
pc: Jean Thurman, Secretary, Western Virginia Water Authority, 601 S. Jefferson
Street, Suite 200, Roanoke, Virginia 24011
COMMONWEALTH OF VIRGINIA )
To -wit:
CITY OF ROANOKE )
I, Stephanie M. Moon, City Clerk, and as such City Clerk of the City of Roanoke
and keeper of the records thereof, do hereby certify that at a regular meeting of Council
which was held on the seventh day of May, 2012, Harvey D. Brookins was reappointed
as a City representative of the Western Virginia Water Authority for a four year term of
office ending June 30, 2016.
2012.
Given under my hand and the Seal of the City of Roanoke this ninth day of May
n'1 • o c>vJ
City Clerk
�..
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011 -1536
Telephone: (540) 853 -2541
Fax: (540) 853 -1145
STEPHANIE M. MOON, MMC
E -mail: clerk @roanokeva.gov
City Clerk
May 14, 2012
The Honorable Court G. Rosen
Council Member
Roanoke, Virginia
Council Member Rosen:
At a regular meeting of the Council of the City of Roanoke which
May 7, 2012, you were appointed .as, a member of the 2012 VML
Community and Economic Development; and the 2012 VML
Finance.
Sincerely,
Stephanie M. Moon
City Clerk
JONATHAN E. CRAFT
Deputy City Clerk
CECELIA T. WEBB
Assistant Deputy City Clerk
was held on Monday,
Policy Committee for
Policy Committee for
M.W��MMC
�_ _
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
"-
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011 -1536
Telephone: (540) 853 -2541
Fax: (540) 853 -1145
STEPHANIE M. MOON, MMC
E -mail: clerk @roanokeva.gov
City Clerk
May 14, 2012
Christopher Blakeman, Environmental Administrator
Environmental Management
Roanoke, Virginia
Dear Mr. Blakeman:
JONATHAN E. CRAFT
Deputy City Clerk
CECELIA T. WEBB
Assistant Deputy City Clerk
At a regular meeting of the Councirof the City of Roanoke which was held on Monday,
May 7, 2012, you were appointed as a member of the 2012 VML Policy Committee for
Environmental Quality.
Sincerely,
U�h,�,,eJ� • bed
Stephanie M. Moon, MMC
City Clerk
0
STEPHANIE M. MOON, MMC
City Clerk
Ann Shawver, Director
Department of Finance
Roanoke, Virginia
Dear Ms. Shawver:
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011 -1536
Telephone: (540) 853 -2541
Fax: (540) 853 -1145
E -mail: clerk @roanokeva.gov
May 14, 2012
JONATHAN E. CRAFT
Deputy City Clerk
CECELIA T. WEBB
Assistant Deputy City Clerk
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
May 7, 2012, you were appointed as a member of the 2012 VML Policy Committee for
Finance.
Sincerely,
A6T��-�
Stephanie M. Moon, MMC
City Clerk
0
�.
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
�.
Roanoke, Virginia 24011 -1536
Telephone: (540) 853 -2541
Fax: (540) 853 -1145
STEPHANIE M. MOON, MMC
E -mail: clerk @roanokeva.gov
City Clerk
May 14, 2012
Timothy Spencer, Acting City Attorney
City Attorney's Office
Roanoke, Virginia
Dear Mr. Spencer:
JONATHAN E. CRAFT
Deputy City Clerk
CECELIA T. WEBB
Assistant Deputy City Clerk
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
May 7, 2012, you were appointed as a member of the 2012 VML Policy Committee for
General Laws.
Sincerely,
boy")
Stephanie M. Moon, MMC
City Clerk
0�
CITY OF ROANOKE
�..
OFFICE OF THE CITY CLERK
"-
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011 -1536
Telephone: (540) 853 -2541
Fax: (540) 853 -1145
STEPHANIE M. MOON, MMC
E -mail: clerk @roanokeva.gov
City Clerk
May 14, 2012
The Honorable Anita Price .
Council Member
Roanoke, Virginia
Council Member Price:
JONATHAN E. CRAFT
Deputy City Clerk
CECELIA T. WEBB
Assistant Deputy City Clerk
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
May 7, 2012, you were appointed as a member of the 2012 VML Policy Committee for
Human Development and Education.
Sincerely,
�'4 All ,- I � . b1t
Stephanie M. Moon, MMC
City Clerk
12i <i:I
STEPHANIE M. MOON, MMC
City Clerk
Stephanie M. Moon, MMC
City Clerk
Roanoke, Virginia
Dear Ms. Moon:
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011 -1536
Telephone: (540) 853 -2541
Fax: (540) 853 -1145
E -mail: clerk @roanokeva.gov
May 14, 2012
JONATHAN E. CRAFT
Deputy City Clerk
CECELIA T. WEBB
Assistant Deputy City Clerk
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
May 7, 2012, you were appointed as a member of the 2012 VML Policy Committee for
Human Development and Education.
Sincerely,
onathan E. Cr
Deputy City Clerk
May 14, 2012
Mark Jamison, Manager
Department of Transportation
Roanoke, Virginia
Dear Mr. Jamison:
JONATHAN E. CRAFT
Deputy City Clerk
CECELIA T. WEBB
Assistant Deputy City Clerk
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
May 7, 2012, you were appointed as a member of the 2012 VML Policy Committee for
Transportation.
Sincerely,
Stephanie M. Moon, MMC
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
.-,
"
215 Church Avenue, S. W., Suite 456
. < "
Roanoke, Virginia 24011 -1536
Telephone: (540) 853 -2541
Fax: (540) 853 -1145
STEPHANIE M. MOON, MMC
E -mail: clerk @roanokeva.gov
City Clerk
May 14, 2012
Mark Jamison, Manager
Department of Transportation
Roanoke, Virginia
Dear Mr. Jamison:
JONATHAN E. CRAFT
Deputy City Clerk
CECELIA T. WEBB
Assistant Deputy City Clerk
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
May 7, 2012, you were appointed as a member of the 2012 VML Policy Committee for
Transportation.
Sincerely,
Stephanie M. Moon, MMC
City Clerk
MIN
VIRGINIA MUNICIPAL LEAGUE
ri
OFFICERS
PRESIDENT March 20, 2012
ROSEMARY WILSON
VIRGINIA BEACH COUNCIL MEMBER
To: Key Officials of Full Member Local Governments
Council and Board Clerks of Full Member kLoGovemments
PRESIDENT -ELECT
EDWIN C. DALEY From: R. Michael Amyx, Executive Directo
HOPEWELL CITY MANAGER
Subject: 2012 VML Policy Committee Nominations
VICE PRESIDENT
DAVID P. HELMS The Virginia Municipal League is now accepting nominations for its 2012 policy
MARION MAYOR committees. A description of the policy committee process is attached, along with
a nomination form. Please complete the enclosed form and return it to VML
IMMEDIATE PAST PRESIDENT by April 16. If your community has an election in May, please return this
JAMES P. COUNCILL III form by the requested date even if you must revise it later.
FRANKLIN MAYOR
Please observe the following guidelines-when making your policy nominations:
EXECUTIVE DIRECTOR
• Only full- member local governments may participate.
R. MICHAEL AMYX
• You may nominate two individuals to a committee; if two are nominated,
MAGAZINE at least one nominee must be a governing body member.
VIRGINIA TOWN Fi CITY
• Only members of a council or board of supervisors and appointed
officials (i.e., employees of the local government) are eligible to serve.
• No individual may serve on more than one committee.
• The chief administrative officer or mayor/board chairman must sign the
nomination form.
P.O. Box 12164 • Please return nomination forms by April 16.
RICHMOND, VIRGINIA 23241
We will forward information about policy committee meeting times and rooms as
13 EAST FRANKLIN STREET soon as they are confirmed. Policy committee recommendations that emerge from
the July meeting will be forwarded to the Legislative Committee for consideration
RICHMOND, VIRGINIA 23219
at its September meeting.
804/649-8471 Please call.Janet Areson at 804/523 -8522 if you have any questions about the
FAX 804/343 -3758 appointment process.
e- mailovml.org
www.vml.org
LOCAL GOVERNMENTS WORKING TOGETHER SINCE 1905
VAIL 2012 Policy Committee Nominations
Please return this form by April. 16 to Joni Terry at VML, P.O. Box 12164, Richmond, VA 23241; Fax 804/343 -3758; email:
iterry@vml.org
Community & Economic Development
Name &Title: Court Rosen,--Council Member
Name &
Environmental Quality
Name & Title
: Christopher Blakeman, Environmental Administrator
Name & Title:
Finance
Name &Title: Ann Shawver, Director of Finance
Name &Title: Court Rosen, Council Member
General Laws
Name &Title: Timothy Spencer, Acting City Attorney
Name & Title:
Human Development & Education
Name &Title: Anita Price, Council Member
Name &Title: Stephanie Moon, City Clerk
Transportation
Name &Title: Mark Jamison, Manager of Transportation
Name &
Signed Locality: City of Roanoke
r/ air, or Manager /Adminis tor)
Stephanie M. Moon, Cit Clerk
TRINKLE
39366- 051412
ROANOKE CITY COUNCIL
CONTINUATION OF RECESSED SESSION
MAY 14, 2012
2:00 P.M.
CITY COUNCIL CHAMBER
AGENDA
1 Call to Order - -Roll Call. All Present.
The Invocation was delivered by Council Member Lea.
A moment of silence was held in memory of Robin Neamo- Parker.
The Pledge of Allegiance to the Flag of the United States of America will be led by
Mayor Bowers.
Mayor Bowers recognized Ashley Reynolds who is studying Public
Administration at Virginia Tech and is serving an internship in the City Manager's
Office for the summer.
Mayor Bowers recognized Drew Densmore from Senator Warner's Office
who was in attendance at the meeting.
NOTICE:
The Council meeting will be televised live and replayed on Channel 3 on Thursday,
May 17 at 7:00 p.m., and Saturday, May 19 at 4:00 p.m. Council meetings are offered
with closed captioning for the hearing impaired.
Mayor Bowers thanked the members of City Council, the City Manager, the Director
of Finance, and the staff of the Office of Management and Budget for all of their
hard work on preparing a balanced budget for approval.
1
Introduction and Consideration of Ordinances and Resolutions:
A Certificate of the Director of Finance advising that funds required for the 2012 -2013
General Fund, Civic Facilities Fund, Parking Fund, Department of Technology Fund,
Fleet Management Fund, Risk Management Fund, School Fund, School Food Services
Fund, School Athletics Fund and Grant Fund budgets will be available for appropriation.
Received and filed.
Amendments of the City's Fee Compendium (fee and rate schedule) in connection
with proposed fee and rate changes for parking ticket fees, athletic fencing rental,
open space rental, fire inspection permit fees, explosives use per hour stand -by
fee, fumigation and thermal insecticide fogging permit fee, fireworks permit fees
and emergency medical services fees, effective July 1, 2012.
Adopted Ordinance No. 39366 -05141 and Resolution Nos. 39367- 051412
through 39373 - 051412. (7 -0)
2. Adoption of Annual General, Civic Facilities, Parking, Department of Technology,
Fleet Management, Risk Management, School General, School Food Services,
School Athletics and Grant Fund appropriations for the fiscal year beginning
July 1, 2012 and ending June 30, 2013.
Adopted Budget Ordinance No. 39374 - 051412. (7 -0)
3. Adoption of a Classification Plan for officers and employees of the City; and
authorization for certain salary adjustments /increments and merit increases and
monthly stipends for certain board and commission members, effective July 1,
2012.
Adopted Ordinance No. 39375 - 051412. (7 -0)
4. Approval of compensation for Council- Appointed officials.
Adopted Ordinance No. 39376- 051412. (7 -0)
5. Approval of contribution rates for the Virginia Retirement System.
Adopted Resolution No. 39377 - 051412. (7 -0)
6. Approval of cost of living adjustment for City retirees, effective July 1, 2012.
Adopted Ordinance No. 39378 - 051412. (7 -0)
7. Endorsement of the Capital Improvement Program Update for FY2013 -2017.
Adopted Resolution No. 39379- 051412 and Budget Ordinance No.
39380 - 051412. (7 -0)
8. Appropriation of FY2013 funds for Enterprise Zone.
Adopted Budget Ordinance No. 39381 - 051412. (7 -0)
2
9. Approval of the 2012 -2013 Annual Update to the 2010 -2015 HUD Consolidated
Plan and authorization to submit the complete Annual Update to the United States
Department of Housing and Urban Development (HUD) for final review and
approval.
Adopted Resolution No. 39382 - 051412. (7 -0)
10. Adjournment - 2:22 p.m.
3
'0-0 CITY OF ROANOKE
DEPARTMENT OF FINANCE
215 Church Avenue, SW, Suite 461
PO Box 1220
Roanoke, Virginia 24011 -1220
Telephone: (540) 853 -2821
Fax: (540) 853 -6142
ANN H. SHAWVER, CPA
Director of Finance
May 14, 2012
TO: Honorable Mayor and Members of Council
FROM: Ann H. Shawver, Director of Finance
SUBJECT: Certification of Funding
ANDREA F. TRENT
Assistant Director of Finance
I, Ann H. Shawver, Director of Finance of the City of Roanoke, in accordance
with paragraphs (h) and (i) of Section 25.1 of the Charter of the City of
Roanoke, do hereby certify that funds required for the 2012 - 2013 General
Fund, Civic Facilities Fund, Parking Fund, Department of Technology Fund, Fleet
Management Fund, Risk Management Fund, School Fund, School Food Services
Fund, School Athletics Fund and Grant Fund budgets will be available for
appropriation.
ector of Finance
AHS:ca
May 9, 2012
Municipal Code Corporation
P. O. Box 2235
Tallahassee, Florida 32316
Ladies and Gentlemen:
JONATHAN E. CRAFT
Deputy City Clerk
CECELIA T. WEBB
Assistant Deputy City Clerk
I am enclosing copy of Ordinance No. 39366- 051412 amending Section 20 -89,
Penalties for Unlawful Parking, of. Division 3, Duties of Police Officers; Penalties for
Unlawful Parking, and Section 20 -76(h) of Section 20 -76, Parking Spaces Reserved
for Persons With Disabilities, of Article IV, Stopping, Standing and Parking, of Chapter
20, Motor Vehicles and Traffic, Code of the City of Roanoke (1979) as amended, by the
placement of additional references to the City Code in the. parking violation fine
summary chart, providing for an increase to the amount of the fine for certain parking
violations from $10.00 to $20.00, and the addition of language to clarify the amount of
fines that are owed for disabled parking violations; adding new Section 20 -91, Appeals
of Parking Violations, to Division 3, Duties of Police Officers; Penalties for Unlawful
Parking, of Article IV, Stopping, Standing and Parking, Chapter 20, of the Code of the
City of Roanoke (1979) as amended, as amended; providing for an effective date of
July 1, 2012.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
recessed meeting held on Monday, May 14, 2012, and is in full force and effect
beginning July 1, 2012.
Sincerely,
Stephanie M. Moon, MMC
City Clerk
Enclosure
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011 -1536
Telephone: (540) 853 -2541
Fax: (540) 853 -1145
STEPHANIE M. MOON, MMC
E -mail: clerk@roanokeva.gov
City Clerk
May 9, 2012
Municipal Code Corporation
P. O. Box 2235
Tallahassee, Florida 32316
Ladies and Gentlemen:
JONATHAN E. CRAFT
Deputy City Clerk
CECELIA T. WEBB
Assistant Deputy City Clerk
I am enclosing copy of Ordinance No. 39366- 051412 amending Section 20 -89,
Penalties for Unlawful Parking, of. Division 3, Duties of Police Officers; Penalties for
Unlawful Parking, and Section 20 -76(h) of Section 20 -76, Parking Spaces Reserved
for Persons With Disabilities, of Article IV, Stopping, Standing and Parking, of Chapter
20, Motor Vehicles and Traffic, Code of the City of Roanoke (1979) as amended, by the
placement of additional references to the City Code in the. parking violation fine
summary chart, providing for an increase to the amount of the fine for certain parking
violations from $10.00 to $20.00, and the addition of language to clarify the amount of
fines that are owed for disabled parking violations; adding new Section 20 -91, Appeals
of Parking Violations, to Division 3, Duties of Police Officers; Penalties for Unlawful
Parking, of Article IV, Stopping, Standing and Parking, Chapter 20, of the Code of the
City of Roanoke (1979) as amended, as amended; providing for an effective date of
July 1, 2012.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
recessed meeting held on Monday, May 14, 2012, and is in full force and effect
beginning July 1, 2012.
Sincerely,
Stephanie M. Moon, MMC
City Clerk
Enclosure
Municipal Code Corporation
May 14, 2012
Page 2
pc: Timothy R. Spencer, Acting City Attorney
Ann H. Shawver, Director of Finance
Christopher P. Morrill, City Manager
R. Brian Townsend, Assistant City Manager for Community Development
Sherman M. Stovall, Assistant City Manager for Operations
Christopher Perkins, Chief of Police
Amelia C. Merchant, Director of Management and Budget
Debbie J. Moses, Parking Coordinator
Dana D. Long, Manager of Billings and Collections
The Honorable Brenda S. Hamilton, Clerk, Circuit Court
Rick S. Kahl, Clerk, General District Court
David C. Wells, Clerk, Juvenile and Domestic Relations District Court
Chief Magistrate, Office of the Magistrate
Joey Klein, Law Librarian
Elizabeth Watson, Secretary, Mayor's Committee for the Disabled
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 14th day of May, 2012.
No.. 39366- 051412.
AN ORDINANCE amending Section 20 -89, Penalties for Unlawful Parking, of
Division 3, Duties of Police Officers, Penalties for Unlawful Parkins?, and Section 20 -76(h)
of Section 20 -76, Parking Spaces Reserved for Persons With Disabilities, of Article IV,
Stopping, Standing and Parking, of Chapter 20, Motor Vehicles and Traffic, Code of the
City of Roanoke (1979) as amended, by the placement of additional references to the City
Code in the parking violation fine summary chart, providing for an increase to the amount
of the fine for certain parking violations from $10.00 to $20.00, and the addition of
language to clarify the amount of fines that are owed for disabled parking violations; adding
new Section 20 -91, Appeals of Parkin; Violations, to Division 3, Duties of Police Officers;
Penalties for Unlawful Parkin s7, of Article IV, Stopping, Standing and Parking, Chapter 20,
of the Code of the City of Roanoke (1979) as amended; providing for an effective date;
amending the fee compendium; and dispensing with the second reading by title of this
ordinance.
BE IT ORDAINED by the Council of the City of Roanoke as follows:
1. The Code of the City of Roanoke (1979), as amended, is hereby amended
and reordained by amending Section 20 -89, Penalties for Unlawful Parking, Division 3.
Duties of Police Officers, for Unlawful Parking, Article IV, Stopping, Standing
and Parking, of Chapter 20, Motor Vehicles and Traffic, to read and provide as follows:
Code Amendment 20 -89 parking tickets 2012- rev2.doc 1
Sec. 20 -89. - Penalties for unlawful parking.
Column 1
Column 2
Column 3
Section Violation
Penalty
Penalty
If paid within 15 days of the
If paid after 15 days of the
issuance by an officer, or such
issuance by an officer, or such
other city employees as the city
other city employees as the city
manager may designate, of a
manager may designate, of a
notice of violation
notice of violation
20- 65(3); 20- 65(6); 20-
$10.09_$20.00
$25.00135.00
65(7); 20- 65(10); 20-
65(12); 20- 65(13); 20-
70; 20 -72; 20 -73 or 20-
75
20- 65(14) or 20 -68
Warning
N/A
First violation
Ticket
20- 65(14) or 20 -68
20.00
35.00
Second violation, but
the first violation on
that calendar day
20- 65(14) or 20 -68
30.00
45.00
Second violation on
the same calendar day
20- 65(14) or 20 -68
45.00
60.00
For the third or more
violation on that
calendar day
20- 65(1); 20- 65(2); 20-
20.00
35.00
65(5); 20- 65(8); 20-
65(9); 20 -66; 20 -67; or
20 -71
20--65(15)
25.00
40.00
20 -65(4)
50.00*
65.00
20 -74
50.00
65.00
20 -76 U
125.00
140.00
20-76(b), 20 -76(el
25.00
40.00
Includes $30.00 processing fee. *
Code Amendment 20 -89 parking tickets 2012- rev2.doc
(h) Every person tried and convicted of a violation of section 20 -76(e)
shall be fined twenty -five dollars ($25.00), inclusive of the -penal , set forth
above, for a violation of this section, which shall be paid upon conviction.
2. New Section 20 -91 is hereby added which shall read and provide as follows:
Sec. 20 -91. Appeal of Parking Violations
Any person issued a parking citation or any violation under this
Article, may appeal such citation, by filing an appeal with the City
Manager, or his or her designee or by initiating an appeal with the
General District Court, such appeal to be initiated through the City
department designated by the City Manager, no later than ninety (90,)
days from the issuance of such citation.
3. The Fee Compendium of the City, maintained by the Director of Finance and
authorized and approved by the City Council by Resolution No. 32412 - 032795, adopted
March 27, 1995, effective as of that date, shall be amended to reflect the new fines to be
charged for the aforesaid violations.
4. This Ordinance shall be in full force and effect on and after July 1, 2012.
5. Pursuant to the provisions of Section 12 of the City Charter, the second
reading of this ordinance by title is dispensed with.
ATTEST:
City Clerk.
Code Ainendment 20 -89 parking tickets 2012- rev2.doc 3
1,
IN THE COUNCIL OF THE CITY OF ROANOKE,- VIRGINIA
The 14th day of May, 2012.
No. 39367- 051412.
A RESOLUTION amending the Fee Compendium to include a new rental fee for
sectional athletic fencing; and providing for an effective date.
BE IT RESOLVED by the Council of the City of Roanoke as follows:
1. The Fee Compendium of the City, maintained by the Director of Finance and
authorized and approved by City Council by Resolution No. 32412 - 032795, adopted March 27,
1995, effective as of that date, as since amended, shall be amended to reflect the addition of a
new rental fee for sectional athletic fencing at $150.00 per section per day.
2. Resolution No. 32412- 032795, is hereby amended to the extent and only to the
extent of any inconsistency with this Resolution.
3. The fees established by this Resolution shall remain in effect until amended by
this Council.
4. This Resolution shall be in full force and effect on July 1, 2012.
ATTEST:
J�(� �-n. "�j
City Clerk.
KAsjt \measures \fee compendiums\resolution \amend athletic fencing rental.doc 1
S�
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 14th day of May, 2012.
No. 39368 - 051412.
A RESOLUTION amending the Fee Compendium to include an Open Space Rental fee
and providing for an effective date.
BE IT RESOLVED by the Council of the City of Roanoke as follows:
1. The Fee Compendium of the City, maintained by the Director of Finance and
authorized and approved by City Council by Resolution No. 32412 - 032795, adopted March 27,
1995, effective as of that date, as since amended, shall be amended to reflect the fee for Open
Space Rental of $150.00 per day.
2. Resolution No. 32412 - 032795, is hereby amended to the extent and only to the
extent of any inconsistency with this Resolution.
3. The fees established by this Resolution shall remain in effect until amended by
this Council.
4. This Resolution shall be in full force and effect July 1, 2012.
ATTEST: I
City Clerk
KATalevi \measures \fee compendiums \Fee Compendium -open space.doc
0�w
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 14th day of May, 2012.
No. 39369 - 051412.
A RESOLUTION amending the Roanoke Fire -EMS Inspection Fees to be charged by the
Roanoke Fire -EMS Department; providing for an effective date; and directing amendment of the Fee
Compendium.
BE IT RESOLVED by the Council of the City of Roanoke as follows:
1. The Fee Compendium of the City, maintained by the Director of Finance and authorized
and approved by City Council by Resolution No. 32412 - 032795, adopted March 27, 1995, as since
amended, shall be amended to reflect the amendment of the Roanoke Fire -EMS Inspection Fees from
$25.00 to $35.00 for the following types of inspections:
Aerosol Products
Amusement Buildings
Aviation Facilities
Carnivals and Fairs
Battery Systems
Combustible Dust - Producing Operations
Combustible Fibers
Compressed Gas
Cryogenic Fluids
Dry Cleaning Plants
Exhibits and Trade Shows
Flammable and Combustible Liquids
Floor Finishing
Hazardous Materials
HPM Facilities
High Pile Storage
Hot Work Operations
Industrial Ovens
Liquid or Gas Fueled Vehicles or
Equipment in Assembly Buildings
LP Gas
Magnesium -
Miscellaneous Combustible Storage
Organic Coatings
Assembly/Education
Private Hydrants
Pyroxylin Plastics
Refrigeration Equipment
Repair Garages and Storage of
Scrap Tires and Tire By Products
Temporary Membrane Structures,
Tents and Canopies
Tire Rebuilding Plants
Waste Handling
Records Verification (Site Studies)
2. Resolution No. 32412- 032795, is hereby amended to the extent and only to the
extent of any inconsistency with this Resolution.
3. This Resolution will be in full force and effect July 1, 2012.
ATTEST:
• yr)'
City Clerk
K:\Measures \Yearly Measures\2012\Fee Compendium- Fire - EMS - inspection fees 2012.doc
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 14th day of May, 2012.
No. 39370- 051412.
A RESOLUTION amending the Roanoke Fire -EMS Explosives Permit Fees to be charged
by the Roanoke Fire -EMS Department; providing for an effective date; and directing amendment of
the Fee Compendium.
BE IT RESOLVED by the Council of the City of Roanoke as follows:
1. The Fee Compendium of the City, maintained by the Director of Finance and
authorized and approved by City Council by Resolution No. 32412 - 032795, adopted March 27,
1995, as since amended, shall be amended to reflect the addition of the Roanoke Fire -EMS Stand-
by fee for use of explosives or blasting operations of $25.00 per hour.
2. Resolution No. 32412- 032795, is hereby amended to the extent and only to the
extent of any inconsistency with this Resolution.
3. This Resolution will be in full force and effect July 1, 2012.
ATTEST:
City Clerk
K:\Measures \Yearly Measures\2012\Fee Compendium- Fire - EMS - Explosives Stand by fee 2012.doe
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 14th day of May, 2012.
No. 39371 - 051412.
A RESOLUTION amending the Roanoke Fire -EMS Fumigation/Fogging Permit Fee to be
charged by the Roanoke Fire -EMS Department; providing for an effective date; and directing
amendment of the Fee Compendium.
BE IT RESOLVED by the Council of the City of Roanoke as follows:
1. The Fee Compendium of the City, maintained by the Director of Finance and authorized
and approved by City Council by Resolution No. 32412- 032795, adopted March 27, 1995, as since
amended, shall be amended to reflect the amendment of the Roanoke Fire -EMS Fumigation/Fogging
Permit Fee from $5.00 to $25.00.
2. Resolution No. 32412- 032795, is hereby amended to the extent and only to the
extent of any inconsistency with this Resolution.
3. This Resolution will be in full force and effect July 1, 2012.
ATTEST:
t`City Clerk
KAMeasureffearly Measures\2012\Fee Compendium- Fire - EMS - Fogging Fumigation Fee 2012.doc
6Q
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 14th day of.May,-2012.
No. 39372 - 051412.
A RESOLUTION amending the Roanoke Fire -EMS Fireworks Permit fees to be charged
by the Roanoke Fire -EMS Department; establishing an effective date; and directing amendment
of the Fee Compendium.
BE IT RESOLVED by the Council of the City of Roanoke that:
1. The Fee Compendium of the City, maintained by the Director of Finance and
authorized and approved by City Council by Resolution No. 32412 - 032795, adopted March 27,
1995, as since amended, shall be amended to reflect the following fees.
FEE
CURRENT AMOUNT
NEW AMOUNT
Fireworks Permits
$250.00
• $250.00 — 30+ days prior to
show; $250.00 for each additional
identical show for the same event
• $500.00 — 15 -29 days prior to
show; $250.00 for each additional
identical show for the same event
• $750.00 — 8 -14 days prior to
show; $750.00 for each additional
identical show for the same event
• $1,000.00 — 3 -7 days prior to
show; $1,000.00 for each
additional identical show- for the
same event
• $1,500.00 — 0 -2 days prior to
show; $1,500.00 for each
additional identical show for the
same event
2. Resolution No. 32412 - 032795 is hereby amended to the extent and only to the
extent of any inconsistency with this Resolution.
3. The fees established by this Resolution shall be effective July 1, 2012 and shall
remain in effect until amended by this Council.
- ATT T:
C . D�
U ""
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 14th day of May, 2012.
No. 39373 - 051412.
A RESOLUTION amending the Roanoke Fire -EMS Emergency Medical Services fees to
be charged by the Roanoke Fire -EMS Department; establishing an effective date; and directing
amendment of the Fee Compendium.
BE IT RESOLVED by the Council of the City of Roanoke that:
1. The Fee Compendium of the City, maintained by the Director of Finance and
authorized and approved by City Council by Resolution No. 32412- 032795, adopted March 27,
1995, as since amended, shall be amended to reflect the following fees.
FEE
CURRENT AMOUNT
NEW AMOUNT
EMS Basic Life. Support Fee
$350.00
$375.00
EMS Advanced Life Support 1 Fee
$450.00
$450.00
EMS Advanced Life Support 2 Fee
$600.00
$650.00
EMS Mileage
$9.00
$9.00
2. Resolution No. 32412- 032795 is hereby amended to the extent and only to the
extent of any inconsistency with this Resolution.
3. The fees established by this Resolution shall be effective July 1, 2012 and shall
remain in effect until amended by this Council.
R -Amend Fee Compendium- Emergency Medical Services fees.5- 5- 12.doc
ATTEST:
City Clerk.
irZ
CITY COUNCIL AGENDA REPORT
Honorable Mayor and Members of City Council
Meeting: May 14, 2012
Subject: Amendment of Fee Schedule
Background:
The recommended Fiscal Year 2012 -13 budget includes proposed fee and
rate changes for the following: various parking ticket fines, athletic fencing
rental, open space rental, towing of inoperable motor vehicles administrative
fee, EMS fees, various fire inspection fees and fireworks permits.
Considerations:
1. Parking Fund - Parking Ticket Fees
In order to create consistency among all parking tickets fines, the following
rate adjustments are recommended.
Parking Offense
Current Fine
Proposed Fine or
Change
20-65(3) Parking within an intersection
$10
$20
20-65(6) Parallel to another parked vehicle
$10
$20
20-65(7) Blocking passage or traffic
$10
$20
20- 65(10) Approach to or upon bridge viaduct
or railroad crossing
$10
$20
20- 65(12) Within 500 feet of fire apparatus on
a call
$10
$20
20- 65(13) In front of a public building where
audiences are assembled
$10
$20
20 -70 Parking after snow fall in certain areas
$10
$20
20 -72 Parking on highway
$10
$20
20 -73 Lights on parked vehicle
$10
$20
20 -75 Removal of vehicle from paved surface
of highway
$10
$20
20 -76(b) and 20 -76(e) Display of placard
(clarification of fine, currently listed for entire
20 -76 as $125,
$25
$40
2. Parks & Recreation - Athletic Fencing Rental
Occasionally, rental requests are made for athletic fencing from Parks &
Recreation. It is recommended a fee of $150 per 1 Oft section be charged.
The incremental revenue projected for this new fee is $15,600.
3. Parks & Recreation - Open Space Rental
It is proposed that the City of Roanoke amend the Fee Compendium for open
space rental to remove the 8 hour time constraint before a fee of $l 50 is
charged. Parks & Recreation provides the same level service on every open
space reservation regardless of amount of time reserved. It is recommended
a flat fee of $150 per day be charged for open space rental. The incremental
revenue projected for this adjustment is $24,000.
4. Fire Inspection Permit Fees
It is recommended that fire inspection permit fees be adjusted to better align
them with current market rates.
Current Rate for following Fire -EMS inspections $25.00
Proposed Rate for following Fire -EMS inspections $35.00
Amusement Buildings
Aviation Facilities
Carnivals and Fairs
Battery Systems
Combustible Dust - Producing
Operations
Combustible Fibers
Compressed Gas
Cryogenic Fluids
Dry Cleaning Plants
Exhibits and Trade Shows
Flammable and Combustible
Liquids
Floor Finishing
Hazardous Materials
HPM Facilities
High Pile Storage
Hot Work Operations
Industrial Ovens
Liquid or Gas Fueled Vehicles
or Equipment in Assembly
Buildings
LP Gas
Magnesium
Miscellaneous Combustible Sto
Organic Coatings
Assembly /Education
Private Hydrants
Pyroxylin Plastics
Refrigeration Equipment
Repair Garages and
Storage of Scrap Tires
and Tire By Products
Temporary Membrane
Structures, Tents and
Canopies
Tire Rebuilding Plants
Waste Handling
Records Verification
(Site Studies)
5. Explosives Use Per Hour Stand-By Fee
It is recommended to adjust the Fire -EMS fees to include a fee for use of
explosives or blasting operations of $25.00 per hour.
6. Fumigation and Thermal Insecticide Fogging
It is recommended to adjust the Fire -EMS Fumigation /Fogging Permit Fee from $5.00
to $25.00.
7. Fire and EMS - Fireworks permits fees
It is recommended to adjust the fireworks permit fees to better align with
current market rates.
Fee Title
Current Rate
Proposed Rates
Fire Works Permits
$250 per show
$250 - 30+ Days prior to
show; $250 for each
additional identical show
for the same event
• $500 - 15 -29 days prior to
show; $250 for each
2
additional identical show
for the same event
• $750 — 8 -14 Days prior to
show; $750 for each
additional identical show
for the same event
• $1,000 — 3 -7 Days prior to
show; $1,000 for each
additional identical show
for the same event
• $1,500 — 0 -2 Days prior to
show; $1,500 for each
additional identical show
for the same event
8. Emergency Medical Services Fees
It is recommended to adjust the EMS fees for patient transportation to better
align with the allowable federal rate.
FEE TITLE
CURRENT RATE
PROPOSED RATE
Basic Life Support
$350
$375
Advanced Life Support 2
$600
$650
Recommendation:
Adopt the the attached resolutions amending the City's Fee Compendium
(fee and rate schedule) to reflect the aforementioned fees, effective July 1,
2012.
Christopher P. Morrill
City Manager
c: Council Appointed Officers
R. Brian Townsend, Assistant City Manager for Community
Development
Sherman .M. Stovall, Assistant City Manager for Operations
Amelia C. Merchant, Director of Management and Budget
Debbie Moses, Parking Coordinator
Thomas N. Carr, Director of Planning, Building and Development
David Hoback, Chief of Fire and Emergency Medical Services
Steve Buschor, Director of Parks and Recreation a
Dana D. Long, Manager of Billings and Collections
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 14th day of May, 2012.
No. 39374- 051412.
AN ORDINANCE adopting the annual General, Civic Facilities, Parking,
Department of Technology, Fleet Management, Risk Management, School General,
School Food Services, School Athletics and Grant Funds Appropriations of the City of
Roanoke for the fiscal year beginning July 1, 2012, and ending June 30, 2013; and
dispensing with the second reading by title of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke as follows:
1. That all money that shall be paid into the City Treasury for the General, Civic
Facilities, Parking, Department of Technology, Fleet Management, Risk Management,
School General, School Food Services, School Athletics and Grant Funds in the fiscal
year beginning July 1, 2012, and ending June 30, 2013, shall constitute General, Civic
Facilities, Parking, Department of Technology, Fleet Management, Risk Management,
School General, School Food Services, School Athletics and Grant Funds and that as
much of the same as may be necessary be, and the same is hereby appropriated to the
following uses and purposes, to -wit:
General Fund
Revenues
General Property Taxes
$103,789,000
Other Local Taxes
71,231,000
Permits, Fees and Licenses
1,013,000
Fines and Forfeitures
1,392,000
Revenue from Use of Money and Property
210,000
Intergovernmental Revenue - State & Federal
64,415,000
Charges for Current Services
10,399,000
Miscellaneous
471,000
Total Revenues
$252,920,000
Appropriations
Treasurer
$1,054,772
Clerk of Circuit Court
1,518,940
Juvenile and Domestic Relations Court Services
1,081,563
Juvenile and Domestic Relations Court Clerk
35,545
Magistrate
5,377
General District Court
32,062
Circuit Court
538,385
Commissioner of the Revenue
1,028,681
Sheriff
$2,758,892
Jail
14, 733,290
17,492,182
Commonwealth's Attorney
$1,591,078
Cost Collections Unit
84,320
1,675,398
City Council
$223,677
Mayor Bowers
13,053
Vice -Mayor Rosen .
3,875
Council Member Lea
3,700
Council Member Bestpitch
2,500
Council Member Price
7,926
Council Member Trinkle
2,500
Council Member Ferris
3,700
260,931
City Attorney 1,028,076
City Clerk 447,229
Municipal Auditing 684,689
Department of Finance $2,254,490
Office of Billings and Collections 1,008,319
Real Estate Valuation 1,028,894
Board of Equalization 11,567 4,303,270
Residual Fringe Benefits 2,587,561
Miscellaneous 50,000
Transfers to School Fund 72,770,400
Transfers to Greater Roanoke Transit Company 1,654,105
Transfers to Debt Service Fund 14,005,255
Transfer to Other Funds
3,800,833
Funding for Reserves
625,000
Electoral Board
329,483
Office of Communications
382,475
City Manager
788;547
Roanoke Arts Commission
269,220
Economic Development
1,636,259
Memberships and Affiliations
1,666,236
Personnel Lapse
(2,340,146)
Contingency
2,891,386
Department of Management and Budget
508,454
Human Resources
$1,036,549
Employee Health Services
557,300
1,593,849
E911 Center
$2,265,939
E911 Wireless
538,565
2,804,504
Director of General Services and
$163,184
Sustainability
Management Services
53,484
Purchasing
394,848
611,516
Building Maintenance
$4,199,146
Custodial Services
687,426
4,886,572
Fire Administration
$635,620
Fire Support
1,047,341
Fire Operations
15,708,110
Emergency Management
104,333
Emergency Medical Services
1,320,861
18,816,265
Director of Public Works
$148,976
Solid Waste Management
6,257,189
Transportation - Streets and Traffic
4,973,409
Transportation - Paving
3,279,728
Transportation - Snow Removal
110,597
Transportation - Street Lighting
1,155,989
Transportation - Engineering & Operations
1,820,012
Environmental Management
181,916
Engineering
1,440,088
19,367,904
Planning and Development $1,195,997
Building Inspections 753,529.
Neighborhood Support 95,013
Neighborhood Services 1,253,840 3,298,379
Parks $2,860,652
Parks & Recreation Administration 1,182,419
School Playground Services 108,213
Recreation 1,663,568 5,814,852
Director of Human Services /Social Services $1,967,855
Benefits
5,429,127
Social Services - Services
14,765,777
Employment Services
1,318,123
Foster Parent Training
176,200
Human Services Support
276,265 23,933,347
Youth Haven
$635,046
Outreach Detention
256,862 891,908
Health Department 1,473,975
Mental Health 448,890
Human Services Committee 409,052
Comprehensive Services Act (CSA) 10,630,000
CSA - Administration 155,511
Police Administration
$657,489
Police Investigation
3,939,614
Police Patrol
12,523,835
Police Services
2,711,129
Police Training
610,781
Police Animal Control
1,129,145 21,571,993
Libraries
$3,213,227
Law Library
118,821
Virginia Cooperative Extension
67,267 3,399,315
Total Appropriations
$252,920,000
Civic Facilities Fund
Revenues
Operating
Non - Operating
Total Revenues
Appropriations
Operating Expenses
Debt Service
$2,440,126
2,026,136
$4,466,262
$3,105,996
1,360,266
Total Appropriations $4,466,262
Parking Fund
Revenues
Operating $3,295,000
Total Revenues $3,295,000
Appropriations
Campbell Garage
127,303
Market Garage
2107980
Elmwood, Park Garage
235,425
Center in the Square Garage
156,300
Church Avenue Garage
368,524
Tower Garage
337,969
Gainsboro Garage
184,084
Market Lot
22,692
Elmwood Lot
31,069
Warehouse Row Lot
16,789
Williamson Lot
24,428
Higher Ed Center Lot
25,846
Operating
303,492
Debt Service
1,250,098
Total Appropriations
$3,295,000
Department of Technology Fund
Revenues
Operating
Total Revenues
Appropriations
Technology - Operating
Technology - Capital Outlay
Radio Technology - Operating
Radio Technology - Capital Outlay
Total Appropriations
Fleet Management Fund
Revenues
Operating
Non- Operating
Total Revenues
Appropriations
Operating Expenses
Capital Outlay
Total Appropriations
$6,005,511
$6,005,511
$4,484,499
600,000
645,753
275,259
$6,005,511
$6,432,939
100,000
$6,532,939
$4,619,689
1,913,250
$6,532,939
Risk Management Fund
Revenues
Operating $15,453,770
Total Revenues $15,453,770
Appropriations
Risk Management Administration $1,096,452
Risk Management - Other Expenses 14,357,318
Total Appropriations $15,453,770
School General Fund
Revenues $148,553,053
Appropriations $148,553,053
School Food Services Fund
Revenues $6,050,000
Appropriations $6,050,000
School Athletics Fund
Revenues $1,350,000
Appropriations $1,350;000
Grant Fund
Revenues
Total Revenues
Appropriations
Regional Drug Prosecutor
Victim Witness
Virginia Juvenile Community Crime Control
Act
Homeless Assistance Team
Grant Match (Additional Local Share for
Compensation)
Total Appropriations
$247,258
$30,535
29,386
124,170
36,927
26,240
$247,258
2. That all salaries and wages covered by the Pay Plan, paid from the
appropriations herein, shall be paid in accordance with the provisions thereof;
3. That the Director of Finance be, and she is hereby authorized and directed to
transfer between accounts such appropriations for salaries and wages for the labor
force as may be necessary to cover cost of labor performed by one department for
another.
4. That funding for all outstanding encumbrances, at June 30, 2012, are re-
appropriated to the 2012 -13 fiscal year to the same department and account for which
they are encumbered in the 2011 -12 fiscal year.
5. That this ordinance shall be known and cited as the 2012 -13 General, Civic
Facilities, Parking, Department of Technology, Fleet Management, Risk Management,
School General, School Food Services, School Athletics and Grant Funds Appropriation
Ordinance; and
6. Pursuant to the provisions of Section 12 of the City Charter, the second
reading of this ordinance by title is hereby dispensed with.
ATTEST:
14L-,-�-nxv a
City Clerk:
a]
STEPHANIE M. MOON, MMC
City Clerk
Carolyn Glover, Director
Human Resources
Roanoke, Virginia
Dear Ms. Glover:
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011 -1536
Telephone: (540)853 -2541
Paz: (540) 853 -1145
E -mail: clerk @roanoWva.gov
June 8, 2012
JONATHAN E. CRAFT
Deputy City Clerk
CECELIAT. WEBB
Assistant Deputy City Clerk
I am attaching copy of Ordinance No. 39375- 051412 adopting and establish a Pay Plan
for officers, employees and constitutional officers of the City, effective July 1, 2012;
providing for certain salary adjustments, merit increases; and authorizing various annual
salary increments and supplements for certain officers and employees.
The abovementioned measure was adopted by the Council of the City of Roanoke at a
recessed meeting held on Monday, May 14, 2012, and is in full force and effect upon its
passage.
Sincerely,
Stephanie M. Moon, MMC
City Clerk
Attachment
PC: The Honorable Octavia Johnson, Sheriff
The Honorable Brenda Hamilton, Clerk of the Circuit Court
The Honorable Donald Caldwell, Commonwealth Attorney
The Honorable Sherman Holland, Commissioner of the Revenue
The Honorable Evelyn Power, Treasurer
Lavern Shepherd, General Registrar
Christopher P. Morrill, City Manager
Timothy Spencer, Acting City Attorney
Ann Shawver, Director of Finance
Drew Harmon, Municipal Auditor
Carolyn Glover
June 8, 2012
Page 2
pc: Sherman M. Stovall, Assistant City Manager for Operations
R. Brian Townsend, Assistant City Manager for Community Development
Amelia Merchant, Director, Management and Budget
Rebecca J. Cochram, Secretary, City Planning Commission and Board of Zoning
Appeals
Candace Martin, Secretary, Architectural Review Board
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 14th day of May, 2012.:
No. 39375 - 051412.
AN ORDINANCE to adopt and establish a Pay Plan for officers, employees and
Constitutional Officers of the City effective July 1,..2012; providing for certain salary
adjustments, merit increases; authorizing various annual salary increments and supplements for
certain officers and employees; providing for an effective date; and dispensing with the second
reading by title of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke as follows:
1. Pursuant to §2 -69, Code of the City of Roanoke (1979), as amended, there is
hereby adopted by the Council'and made applicable to all classified officers and employees of
the City on July 1, 2012, the Pay Plan hereinafter set out in its entirety, which shall read and
provide as follows:
Pay
Grade
Minimum
Annual
Salary
Maximum
Annual Salary
4
$18,678.40
$29,885.70
5
$19,612.84
$31,380.44
6
$21,082.88
$33,732.92
7
$22,711.26
$36,338.12
8.
$25,092.60
$40,148.16
9
$27,726.66
$44,363.02
10
$30,640.22
$49,024.30
11
$32,798.48
$52,477.62
12
$36,570.04
$58,511.96
13
$40,776.58
$65,242.32
14
$45,464.64
$72,743.58
15
$50,693.50
$81,109.60
16
$57,262.14
$91,619.58
17
$63,846.64
$102,155.04
18
$71,189.04
$113,902.88
19
$80,361.58
$128,578.32
20
$89,602.76
$143,364.52
KAMeasures \Yearly Measures\2012\Pay Plan Ordinance for 2012- 2013TRS.doc
2. The Pay Plan adopted by this Ordinance shall remain in effect until amended by
Council.
3. Pursuant to §2 -68, Code of the City of Roanoke (1979), as amended, effective
July 1, 2012, the City Manager shall promulgate and cause to be distributed among the officers
and employees of the City a Classification Plan, consisting of a plan of classification assigning a
pay grade and pay range in accordance with this Ordinance and class code to each position in the
classified service of this City.
4. Performance increases, of up to three percent (3 %) of the employees' current base
salary, may be awarded officers and employees according to their performance scores. Effective
July 1, 2012, for officers and employees appointed or hired after July 1, 2011, performance
increases shall be prorated based on the number of pay periods served pursuant to policies and
procedures promulgated by the City Manager.
5. If, after any applicable salary increases provided for in this Ordinance, any
officer's or employee's salary is below the applicable minimum for his or her pay range, such
officer's or employee's annual base salary shall be adjusted to the applicable minimum
6. Annual salary increments payable on a bi- weekly basis are provided for the
hereinafter set out job classifications which require the incumbent to privately own or lease a
motor vehicle routinely used in the course of conducting City business as follows:
POSITION TITLE ANNUAL SALARY INCREMENT
Appraiser I $ 2,000.00
Appraiser II $ 2,000.00
Assistant City Managers $ 2,000.00
(unless City Manager has assigned a City vehicle
to the individual Assistant)
City Attorney $ 2,500.00
KAMeasuresWearly Measures\2012\Pay Plan Ordinance for 2012- 2013TRS.doe 2
City Clerk $ 2,500.00
City Manager $ 6,000.00
Deputy Director of Real Estate Valuation $ 2,000.00
Director of Economic Development $ 2,000.00
Director of Finance $ 2,500.00
Director of Planning, Building and Development $ 2,000.00
Director of Real Estate Valuation $ 2,000.00
Municipal Auditor $ 2,500.00
Tax Compliance Supervisor $ 2,000.00
Supervising Appraiser $ 2,000.00
If the requirement that any of the foregoing officers or employees own or lease a motor vehicle
for routine use in the conduct of City business should be eliminated, then the salary increment
established by this Ordinance shall be terminated as of the date of elimination of such
requirement.
The City Manager is authorized, within the limits of funds appropriated therefore, to
provide for similar salary increments for other employees of the City Manager.
7. In order equitably to compensate sworn police officers assigned duties in a non-
uniform capacity and in lieu of provision by the Police Department of uniforms and accessories,
each, such officer shall be accorded an annual salary increment of $600.00 payable on a bi-
weekly basis as a uniform allowance.
8. Each employee of the Fire - Emergency Medical Services Department hired by the
City as a Firefighter prior to April 18, 1991, who has received Emergency Medical Technician
certification and actively participates in the City's First Responder Program shall be accorded an
annual salary increment of $1,200 payable on a bi- weekly basis.
KAMeasuresWearly Measures\2012\Pay Plan Ordinance for 2012- 2013TRS.doc 3
9. Each employee of the Fire - Emergency Medical Services Department who has
been certified to either the Specialist or Technician level for the handling of hazardous materials
and who is a member of the Regional Hazardous Materials Response Team shall be accorded an
annual salary increment of $1,200 payable on a bi- weekly basis.
10. Each employee of the Fire - Emergency Medical Services Department who has
been certified and performs Fire Inspector duties as part of the Fire Prevention Program assigned
by the Fire -EMS Chief shall be accorded an annual salary supplement of $1,500 payable on a bi-
weekly basis.
11. The City Manager is authorized to continue a police career enhancement program
to provide pay incentives to police officers below the supervisory level. Such program may
include consideration for training, formal education, experience, and specialized assignments.
The annual pay supplement shall range from $2,131 to $4,755 payable on a bi- weekly basis.
12. The City Manager is authorized to continue a Community Policing Specialist
program to provide pay incentives to police officers. Such program may include consideration
for training and community participation. The annual pay supplement is two percent (2 %) of
base salary, payable on a bi- weekly basis.
13. The City Manager is authorized to continue a merit pay program for
Firefighter /Emergency Medical Technicians who attain an EMT -I or Paramedic certificate. The
annual pay supplement shall be in the amount of $4,000 payable on a bi- weekly basis. If a
qualified employee is receiving an EMT stipend, pursuant to the provisions of Paragraph 8,
above, then the employee shall, in addition to the EMT stipend, receive the difference between
such stipend and the merit pay authorized hereby.
14. A pay stipend of $100 per month, or $1,200 annually, paid monthly, if the
member actually attends a regularly scheduled meeting during that month, shall continue to be
awarded to members of the City Planning Commission and the Board of Zoning Appeals upon
KAMeasureffearly Measures\2012\Pay Plan Ordinance for 2012- 2013TRS.doc q
attainment of certification through the Virginia Certified Planning Commissioner Program and
the Virginia Certified Board of Zoning Appeals Program, respectively. New appointees will be
required to attain certification within one year of the date of appointment.
15. A pay stipend of $100 per month, or $1,200 annually, paid monthly, if the
member actually attends a regularly scheduled meeting during that month, shall be awarded to
members of the Architectural Review Board. The requirement for certification of members by
the Virginia Certified Architectural Review Program, adopted by Council effective July 1, 2004,
is suspended until the Program has been fully developed and made operational by the Virginia
Department of Historic Resources (VHDR).
16. When any salary increase provided in paragraphs 4, 10, 11, 12 or 13 of this
Ordinance would cause an officer or employee to exceed the maximum annual pay range
applicable to such officer's or employee's position, such officer or employee shall receive a
salary increase only in such amount as will not exceed the maximum pay range for such officer's
or employee's position.
17. Regular full -time, permanent, City employees who donate to the 2013 United
Way Campaign will earn paid leave as follows:
Donation Per Pay Period
Total Paid Leave Allotted
$5.00 per pay period/
4.0 hours of leave
$130 per year
$10.00 per pay period/
8.0 hours of leave
$260 per year
Permanent part-time employees who donate to the 2013 United Way Campaign will earn
prorated paid leave.
City employees who are engaged in performing emergency services or other necessary and
essential services for the City whose normal work schedule is 24 hours, who donate to the 2013
United Way Campaign will earn paid leave as follows:
K:\Measures \Yearly Measures\2012\Pay Plan Ordinance for 2012- 2013TRS.doc 5
Donation Per Pay Period
Total Paid Leave Allotted
$5.00 per pay period/
6.0 hours of leave
$130 per year
$10.00 per pay period/
12.0 hours of leave
$260 per year
All time earned through donations to the 2013 United Way Campaign must be used by
June 24, 2013.
18. Each employee of the Sheriff's office who meets qualifications for Master Deputy
Sheriff and has been appointed such by the Sheriff shall receive a five percent (5 %) increase to
base annual salary. This increase shall be capped at no more than five percent (5 %) above the
pay range maximum for a Deputy Sheriff. Any Master Deputy Sheriff who fails to meet
required qualifications and is removed from appointment by the Sheriff shall have the base
annual salary reduced by five percent (5 %).
19. Each employee of the Sheriff s office who participates in the Virginia Retirement
System (VRS) shall receive a five percent (5 %) increase of the employee's current base salary to
offset the mandatory five percent (5 %) employee contribution to their VRS retirement.
20. The City's General Registrar shall be eligible July 1, 2012, for a salary increase
equal to the base raise percentage increase approved by City Council for City employees.
21. For the fiscal year beginning July 1, 2012, and ending June 30, 2013, and for
succeeding fiscal years unless modified by action of this Council, the annual salaries of the
Mayor, Vice - Mayor, and each member of Council shall be as follows:
Mayor $20,000
Vice -Mayor $16,560
Council Members $15,560
22. Effective July 1, 2012, the salaries of the Clerk of Circuit Court,
Commonwealth's Attorney, Commissioner of the Revenue, City Sheriff, and City Treasurer, the
KAMeasuresWearly Measures\2012\Pay Plan Ordinance for 2012- 2013TRS.doc 6
City's Constitutional Officers, shall be their then current salary increased by three percent (3 %),
unless subsequently modified by ordinance duly adopted by Council.
23. The City Manager is authorized to continue a pay stipend to eligible employees who
use personal cell phones and personal data assistants for City business. The monthly pay stipend
payable on a bi- weekly basis shall be $30.00 for voice and $50.00 for data.
24. Any increase in compensation due to any officer or employee due under this
ordinance shall be first paid beginning with the paycheck of July 3, 2012.
25. The provisions of this ordinance shall be in full force and effect on and after
July 1, 2012.
26. Pursuant to §12 of the Roanoke City Charter, the second reading by title
paragraph of this ordinance is hereby dispensed with.
ATTEST:
City Clerk.
KAMeasureffearly Measures\2012\Pay Plan Ordinance for 2012- 2013TRS.doe 7
June 8, 2012
Carolyn Glover, Director
Human Resources
Roanoke, Virginia
Dear Ms. Glover
I am attaching copy of Ordinance No. 39376- 051412 establishing compensation for the
City Manager, City Attorney, Director of Finance, Municipal Auditor, and City Clerk for
the fiscal year beginning July 1, 2012.
The abovementioned measure was adopted by the Council of the City of Roanoke at a
recessed meeting held on Monday, May 14, 2012, and is in full force and effect July 1,
2012.
Sincerely, M /'"
Stephanie M. Moon, MM
City Clerk
Attachment
PC: Christopher P. Morrill, City Manager
Timothy Spencer, Acting City Attorney
Ann H. Shawver, Director of Finance
Drew Harmon, Municipal Auditor
Amelia Merchant, Director, Management and Budget
CITY OF ROANOKE
,.
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011 -1536
Telephone: (540)853 -2541
Fax: (540)8534145
STETHANIE M. MOON, MMC
E-mail: clerk@roonokeva.gov
JONATHAN B_CRME
City Clerk
Deputy City Clerk
CECELIA F WEBB
Assis+sm Deputy City Clerk
June 8, 2012
Carolyn Glover, Director
Human Resources
Roanoke, Virginia
Dear Ms. Glover
I am attaching copy of Ordinance No. 39376- 051412 establishing compensation for the
City Manager, City Attorney, Director of Finance, Municipal Auditor, and City Clerk for
the fiscal year beginning July 1, 2012.
The abovementioned measure was adopted by the Council of the City of Roanoke at a
recessed meeting held on Monday, May 14, 2012, and is in full force and effect July 1,
2012.
Sincerely, M /'"
Stephanie M. Moon, MM
City Clerk
Attachment
PC: Christopher P. Morrill, City Manager
Timothy Spencer, Acting City Attorney
Ann H. Shawver, Director of Finance
Drew Harmon, Municipal Auditor
Amelia Merchant, Director, Management and Budget
6'�6�7
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 14th day of My, 2012.
No. 39376 - 051412.
AN ORDINANCE establishing compensation for the City Manager, City Attorney,
Director of Finance, Municipal Auditor, and City Clerk, for the fiscal year beginning July 1,
2012; and dispensing with the second reading by title of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke as follows:
1. For the fiscal year beginning_ July 1, 2012, and ending June 30, 2013, and for
succeeding fiscal years unless modified by ordinance duly adopted by this Council, the annual
salaries of the Council- appointed officers identified above shall be the salary received by each
during the fiscal year July 1, 2011, ending June 30, 2012, increased by three percent (3 %).
2. Any increase in compensation due to any officer or employee under this
Ordinance shall be first paid with the first paycheck in July, 2012.
3. The Director of Finance shall continue to pay on an installment basis the sum of '
$8,000.00 per calendar year to ICMA -RC as deferred compensation on behalf of the City
Attorney, City Clerk, Director of Finance, and Municipal Auditor. The sum shall be paid in
equal quarterly installments on the first pay day of each calendar quarter. Each installment is
paid to the seated Council - appointed officer as of the first day of that quarter.
4. The Director of Finance shall continue to pay on an installment basis the sum of
$15,000.00 per calendar year to ICMA -RC an employer contribution on behalf of the City
Manager. The sum shall be paid in equal quarterly installments on the first pay day of each
L:\ ATTORNEY \DATA \CLLC1 \Measures \Yearly Measures\2012 \council appointed officers salary 2012- 2013.doc
calendar quarter. Each installment is paid to the seated City Manager as of the first day of that
quarter.
5. In no calendar year shall amounts of deferred compensation contributed by the
City to ICMA -RC on behalf of the Council- appointed officers exceed the maximum amount
permitted by the Internal Revenue Code and IRS regulations to be deferred on a tax -free basis
annually.
6. The Director of Finance shall be authorized, for and on behalf of the City, to
execute any documents required by ICMA -RC to implement this ordinance.
7. This ordinance shall remain in effect until amended or repealed by ordinance duly
adopted by City Council.
8. Pursuant to the provisions of Section 12 of the City Charter, the second reading of
this ordinance by title is hereby dispensed with.
ATTEST:
1
City Clerk.
L:\ATTORNEY\DATA \CLLC1 \Measures \Yearly Measures\2012 \council appointed officers salary 2012- 2013.doc
��
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The Lfth, day .cif ftay:;
No. 39377 - 051412.
A RESOLUTION recommending the employee contribution for the Sheriff's Department
employees who participate in the Virginia Retirement System (VRS) of five percent (5 %) with an
offsetting five percent (5 %) salary increase be implemented effective July 1, 2012.
WHEREAS, General Assembly legislation requires localities to make certain decisions
regarding employer and member retirement contributions for the Sheriff and the Sheriff's Department
employees who participate in the Virginia Retirement System (VRS);
WHEREAS, the City must choose either the VRS certified retirement contribution rate of
17.27 %, or 12.12% which is computed as a phase -in approach over three biennia;
WHEREAS, the Director of Finance recommends that the City choose the 17.27% VRS
certified retirement contribution rate; and
WHEREAS, pursuant to Chapter 822 of the 2012 Acts of Assembly (Senate Bill 497) a
member contribution of five percent (5 %) is required by January 1, 2016.
THEREFORE, BE IT RESOLVED that the Council of the City of Roanoke as follows:
1. Council authorizes an employee contribution for the Sherik and Sheriff's Department
employees who participate in the Virginia Retirement System (VRS) of five percent (5 %) with an
offsetting five percent (5 %) salary increase effective July 1, 2012, all as more fully set out in the report
of the Director of Finance to this Council, dated May 14, 2012.
2. The City Clerk is directed to forward a certified copy of this resolution to the Virginia
Retirement System Board of Trustees.
ATTEST:
City Clerk.
K: \Measures \Yearly Measures \2012 \VRS1.doc
t* CITY COUNCIL . • .
Nk
G�RGIN��
To: Honorable Mayor and Members of City Council
Meeting: May 14, 2012
Subject: Contribution Rates for the Virginia Retirement System
Recent General Assembly legislation requires localities to make certain
decisions by July 1, 2012 regarding employer and member retirement
contributions for the Sheriff and the Sheriff's Department. employees who
participate in the Virginia Retirement System (VRS).
First, the City must make an election of our employer contribution rate for
FYI 3 and FYI for our Sheriff and Sheriff's Department employees using one
of the options allowed in the 2012 Appropriation Act. This act allows the
City to choose either a rate of 17.27% which is the VRS certified retirement
contribution rate or 12.12% which is computed pursuant to a phase -in
approach over three biennia. In order to most appropriately fund the liability
associated with Sheriff's Department retirement benefits, the VRS certified
rate of 17.27% is recommended. The FYI 3 recommended budget was
prepared assuming this rate.
The City must also make an election of the retirement contribution our
Sheriff and Sheriff's Department employees will be required to pay beginning
July 1, 2012 and the corresponding salary increase that will be provided by
the City as an offset, as provided in Chapter 822 of the of the 2012 Acts of
Assembly (Senate Bill 497). The General Assembly action requires a member
contribution of 5% by January 1, 2016. It permits localities to enact this at
once or to phase the contribution in over a period of time with a minimum 1%
contribution initially. The General Assembly action requires localities to
provide a matching salary increase to employees to offset this required
contribution. City Administration recommends an employee contribution of
5% be implemented effective .July 1, 2012 with an offsetting 5% salary
increase. This is the most administratively efficient method of
implementation and is consistent with the method elected by most Virginia
local governments. Employees of the Roanoke Sheriff's Department will
receive enhanced retirement benefits as a result of the salary increase, but
will also incur larger deductions for payroll taxes and insurance premiums
indexed on salary level. The City's 3% general wage increase, for which
Sheriff's department employees will be eligible, will serve to counteract some
of the net pay decrease. The FYI 3 recommended budget was prepared
assuming the 5 9,6/5% election.
Mayor and Members of City Council
May 14, 2012
Recommendation:
Adopt the accompanying resolutions to enact the outlined changes.
Respectfully submitted,
Christopher P. Morrill Ann H. Shawver
City Manager Director of Finance
c: The Honorable Octavia L. Johnson, Sheriff
Council Appointed Officers
Carolyn H. Glover, Director of Human Resources
Amelia C. Merchant, Director of Management and Budget
Robert P. Schultze, Director, Virginia Retirement System
VIRGINIA ACTS OF ASSEMBLY -- 2012 RECONVENED SESSION
CHAPTER 822
An Act to amend and reenact § 51.1 -144 of the Code of Yirginia, relating to Virginia Retirement System
employee contributions, local employees; school board employees.
[S 497]
Approved April 18, 2012
Be it enacted by the General Assembly of Virginia:
1. That § 51.1 -144 of the Code of Virginia is amended and reenacted as follows:
§ 51.1 -144. Member contributions.
A. Each member shall contribute five percent of his creditable compensation for each pay period for
which he receives compensation.
------ .----------- - -. - -- - -The- employer -- shall - -- deduct -- the - contribution. -- payable. -by - the - _.member. - Every-- employee._accepting -._._
employment shall be deemed to consent and agree to any deductions from his compensation required by
this chapter. Ne dedec ie shall be tak from the sampensatie 4 a member after his neFinal
retirenicnt date if the member efts ne4 to eeatFibute.
B. In determining the creditable compensation of a member in a payroll period, the Board may
consider the rate of compensation payable to the member on the date of entry or removal of his name
from the payroll as having been received throughout the month if service for the month is creditable. If
service for the month is not creditable, the Board may consider any compensation payable during the
month as not being creditable compensation.
C. The minimum compensation provided by law for any member shall be reduced by the deduction
required by this section. Except for any benefits provided by this chapter, payment of compensation
minus the deductions shall be a full and complete discharge of all claims for services rendered by the
member during the period covered by the payment.
D. No deduction shall be made from any member's compensation if the employer's contribution is in
default.
E. The Board may modify the method of collecting the contributions of members so that the
employer may retain the amounts deducted from members' salaries and have a corresponding amount
deducted from state funds otherwise payable to the employer.
F. 1. Except as provided in subdiN,isiett subdivisions -2 3 and 4, any employer may elect to pay an
equivalent amount in lieu of all member contributions required of its employees. Such payments shall be
credited to the members' contribution account. These contributions shall not be considered wages for
purposes of Chapter 7 (§ 51.1 -700 et seq.) of tkis title, nor shall they be considered to be salary for
purposes of this chapter.
2. A person who becomes a member on or after July 1, 2010, shall be required to pay member
contributions on a salary reduction basis in accordance with § 414(h) of the Internal Revenue Code in
the amount of five percent of creditable compensation if the person is (i) a member covered by the
defined benefit plan established under this chapter, (ii) a member of the State Police Officers' Retirement
System under Chapter 2 (§ 51.1 -200 et seq.), (iii) a member of the Virginia Law Officers' Retirement
System under Chapter 2.1 (§ 51.1 -211 et seq.), (iv) a member of the Judicial Retirement System under
Chapter 3 (§ 51.1 -300 et seq.), or (v) earning the benefits permitted by § 51.1 -138.
lra t3; eit3, tewa; local pub4e sebeel beard; of ether leeal emgleye may} elect to pay an
equivalent amount is lieu e€ the member required of its employees dese-Fibed is this
sebdi-A sieg- The eeuft-t3 , e-ity ; tee local Cpublic scheel beard; OF ether 19eal employer �}` pay, is
whele i- _eentages, � to fwe pei%eEt et the creditable eempensatiea ether- isB Fequired of &Uah
effpleyees-, provided that the eWleye pays the same pereeatage of ersic eempensatie f6r all sHeh
employee--, and is paying all member aeatFibutieas required under this seetis fer all e€ its ether
member empleyees net described in this subdivision. Any parties e€ the €we per-seat of sFeditable
eernpensatiea required 4a persea w4e beeemes a member on er after Sub} -l; 2940 that is net paid by
tl;e eaunty, eity, tev, leeal publie sebeel beard; er ether leeal empleyer; shall be paid by such per-sea.
No employer ether than a eeunty, eft3, teiva; leeal publie scheal beard; er ether leeal ernpleyer shall
be allowed to elect to pay any amauat of the member entr-ibutiens required of a persea %v beeemes a
piember on er after A4y 4-, 2010.
3. A member who is an employee of a county, city, town, or other local employer other than a local
public school board, regardless of whether the member is a person who becomes a member on or after
July 1, 2010, shall be required to pay member contributions on a salary reduction basis in accordance
with § 414(h) of the Internal Revenue Code in the amount -of-five percent of creditable compensation as
follows: (i) any member who commences or recommences employment on or after July 1, 2012, shall be
required to contribute five percent of his creditable compensation upon commencing or recommencing
2 of 2
employment and (ii) members in service on June 30, 2012, shall be required to contribute five percent
of their creditable compensation no later than July 1, 2016. Such member described in subdivision (ii)
shall contribute a minimum of an additional one percent of his creditable compensation beginning on
each July 1 of 2012, 2013, 2014, 2015, and 2016, or until the member's contribution equals five percent
of creditable compensation, but the county, city, town, or other local employer other than a local public
school board may elect to require members to contribute more than an additional one percent each
year, in whole percentages. In no case shall a member be required to contribute more than five percent
of his creditable compensation for each pay period for which he receives compensation. No county, city,
town, or other local employer other than a local public school board shall be allowed to elect to pay
any amount of member contributions except to pay the difference between five percent and the employee
contribution during the phase -in period described in this subdivision for a member who was in service
on June 30, 2012.
4. .4 member who is an employee of a local public school board, regardless of whether the member
is a person who becomes a member on or after July 1, 2010, shall be required to pay member
contributions on a salary reduction basis in accordance with § 414(h) of the Internal Revenue Code in
the amount of five percent of creditable compensation as follows: (i) any member who commences or
recommences employment on or after July 1, 2012, shall be required to contribute five percent of his
creditable compensation upon commencing or recommencing employment and (ii) members in service on
June 30, 2012, shall be required to contribute five percent of their creditable compensation no later
than July 1, 2016. Stich member described in subdivision (ii) shall contribute a minimum of an
additional one percent of his creditable compensation beginning on each July 1 of 2012, 2013, 2014,
2015, and 2016, or until the member's contribution equals five percent of creditable compensation, but
the local public school board employer may elect to require members to contribute more than an
additional one percent each year, in whole percentages. In no case shall a member be required to
contribute more than five percent of his creditable compensation for each pay period for which he
receives compensation. No local public school board employer shall be allowed to elect to pay any
amount of member contributions except to pay the difference between five percent and the employee
contribution during the phase -in period described in this subdivision for a member who was in service
on June 30, 2012.
-3-. 5. Notwithstanding any other provision of this section or other law, only those employers who
were paying member contributions as of February 1, 2010, may pay member contributions. The
provisions of this subdivision shall not apply to a county, city, town, local public school board, or other
local employer.
G. Sujeet to the pre isiens e€ sidbseetie l=, any empleyer whese empleyee s are paying Memb
to thO Fetiietiaeat system on a salary reductien basis in aeeerdanee with § n ,� (h) e€ the
Ietemal ReN,enue Ge& may phase in the payment of the membe eentributions on beha € of its
ems upon notifleatien is the Reard e€ the empleyer-'s intent to mare aeGh $a}rlefits. ThO ;dead
shall appreN,e the period of time by whieh the phase shall be eempleted aet to exceed si* years
the ° ° . ��
H-. Any employer that; by reselatiea of its geverning beefy; elects to provide retirement cove fef
its employees in with § 51.1 130 en er afteF September 4, 499&, shall allew its employees to
pay mefaber esntribatiens to 4he ran system ea a salary mduetia basis in aeserdaaee Y,;M
§ 414(h) of the Intema Revenu Cede in lieu of paying the member Eantribatiea en behalf of its
employees in aoseFdaaee with 4he previsions of sabsee6en F.
L. The Board may develop procedures to effect the transfer of member contributions paid by
employers on or after July 1, 1980, and accrued interest on those contributions, to the member
contribution account of the member, if such contributions have been previously deposited into the
retirement allowance account of the employer.
2. That any county, city, town, local public school board, or other local employer that currently
pays any portion of member contributions to the Virginia Retirement System that the member will
be responsible for paying pursuant to the provisions of this act shall provide an increase in total
creditable compensation, effective July 1, 2012, to each affected member who was in service on
June 30, 2012, to offset the cost of the member contributions. Such increase in total creditable
compensation shall be equal to the difference between five percent of an employee's total
creditable compensation and the percentage of the member contribution paid by the local member
on January 1, 2012. If a county, city, town, local public school board, or other local employer
elects to phase in the member contributions pursuant to subdivision F 3 or F 4 of § 51.1 -144 of the
Code of Virginia, the increase in total creditable compensation may also be phased in at the same
rate.
2012 Appropriation Act
Item 468(H)
Central Appropriations Language
"H.1. Except as authorized in Paragraph H.2. of this Item, rates paid to the VRS on behalf of
employees of participating (i) counties, (ii) cities, (iii) towns, (iv) local public school divisions
(only to the extent that the employer contribution rate is not otherwise specified in this act), and
(v) other political subdivisions shall be based on the higher of: a) the contribution rate in effect
for FY 2012, or b) seventy percent of the results of the June 30, 2011 actuarial valuation of assets
and liabilities as approved by the Virginia Retirement System Board of Trustees for the 2012 -14
biennium, eighty percent of the results of the June 30, 2013 actuarial valuation of assets and
liabilities as approved by the Virginia Retirement System Board of Trustees for the 2014 -16
biennium, ninety percent of the results of the June 30, 2015 actuarial valuation of assets and
liabilities as approved by the Virginia Retirement System Board of Trustees for the 2016 -18
biennium, one - hundred percent of the results of the June 30, 2017 actuarial valuation of assets
and liabilities as approved by the Virginia Retirement System Board of Trustees for the 2018 -20
biennium.
2. Rates paid to the VRS on behalf of employees of participating (i) counties, (ii) cities, (iii)
towns, (iv) local public school divisions (only to the extent that the employer contribution rate is
not otherwise specified in this act), and (v) other political subdivisions may, at each participating
employers option, be based on the employer contribution rates certified by the Virginia
Retirement System (VRS) Board of Trustees pursuant to § 51.1- 145(I), Code of Virginia.
3. Every participating employer must certify to the board of the Virginia Retirement System by
resolution adopted by its local governing body that it: has reviewed and understands the
information provided by the Virginia Retirement System outlining the potential future fiscal
implications of electing or not electing to utilize the employer contribution rates certified by the
Virginia Retirement System (VRS) Board of Trustees, as provided for in paragraph H.2.
4. Prior to electing to utilize the employer contribution rates certified by the Virginia Retirement
System (VRS) Board of Trustees, as authorized in paragraph H.2, local public school divisions
must receive the concurrence of the local governing body. Such concurrence must be
documented by a resolution of the governing body.
5. The board of the Virginia Retirement System shall provide all employers participating in the
Virginia Retirement System with a summary of the implications inherent in the use of the
employer contribution rates certified by the Virginia Retirement System (VRS) Board of
Trustees set out in paragraph H.2, and the alternate employer contribution rates set out iri
paragraph H.1."
Explanation:
(This amendment allows for the phase -in of the VRS Board - approved employer contribution
rates for local employers over three biennia.)
.<
CITY OF ROANOKE
l °
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
_
Roanoke, Virginia 24011 -1536
Telephone: (540)853 -2541
Fax: (540)553 -1145
STEPHANIE M. MOON, MMC
E-mail: elerkur..nokeva.gov
JONATHAN E. CRAFT
City Clerk
Deputy City Clerk
CECELIAT. WEBB
Assisram Deputy City Clerk
June 8, 2012
Municipal Code Corporation
P. O. Box 2235
Tallahassee, Florida 32316
Ladies and Gentleman:
I am enclosing copy of Ordinance No. 39378- 051412 providing for certain supplemental
benefits under the City of Roanoke Pension Plan to certain members of such Plan and
certain of their surviving spouses.
The abovementioned measure was adopted by the Council of the City of Roanoke at a
recessed meeting held on Monday, May 14, 2012, and is in full force and effect July 1,
2012.
Sincerely,
L���
Stephanie MMC `-'
City Clerk
Enclosure
PC: The Honorable Brenda S. Hamilton, Clerk, Circuit Court
Rick S. Kahl, Clerk, General District Court
David C. Wells, Clerk, Juvenile and Domestic Relations District Court
Chief Magistrate, Office of the Magistrate
Joey Klein, Law Librarian
Christopher P. Morrill, City Manager
Timothy R. Spencer, Acting City Attorney
Ann H. Shawver, Director of Finance
Andrea Trent, Assistant Director of Finance
Amelia Merchant, Director, Management and Budget
Carolyn Glover, Director of Finance
IN THE CITY COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 14th day of May, 2012.
4o. 39378 - 051412.
AN ORDINANCE providing for certain supplemental benefits under the City of Roanoke
Pension Plan to certain members of such Plan and certain of their surviving spouses; providing for an
effective date; and dispensing with the second reading by title of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke as follows:
1. The retirement allowance payable on account of certain members of the City of
Roanoke Pension Plan being defined in Paragraph 2 infra who retired on or before July 1, 2011, shall
effective July 1, 2012, be increased by one and one -half percent (1.50 %) of itself, not including any
incentive payments made under the Voluntary Retirement Incentive Program established by
Ordinance No. 30473 - 41591, adopted April 15,199 1, and not including any Retirement Supplement,
as provided for in §22.2 -61, Retirement Supplement, of the Code of the City of Roanoke (1979), as
amended (hereinafter "City Code "), calculated as of July 1, 2012.
2. The increase in benefits provided for in Paragraph 1 of this ordinance shall apply to
the following categories of persons entitled to receive benefits under the City of Roanoke Pension
Plan only:
a. Any member of the Employees' Supplemental Retirement System
(hereinafter "ESRS ") or of the Employees' Retirement System (hereinafter
"ERS ") retired under §22.2 -43, Normal Service Retirement, or under §22.2-
47, Retirement and Service Retirement Allowance Generally, respectively, of
the City Code.
b. Any member of ESRS or ERS retired under §22.2 -50, Nonoccupational
Disability Retirement Allowance, of the City Code; or
C. Any member of ESRS or ERS retired under §22.2 -51, Occupational
Disabili1y Retirement Allowance, of the City Code; or
d. Any member of the ESRS retired under §22.2 -44, Early Service Retirement
Allowance, or §22.2 -45, Vested Allowance, or any member of ERS retired
under §22.2 -48, Early Service Retirement Allowance, or §22.2 -49, Vested
Allowance, of the City Code; or
e. Any surviving spouse of a member, provided such surviving spouse is
entitled to benefits under Article IX, Payment of Benefits, of Chapter 22.2,
Pensions and Retirement, of the City Code, and further provided that the
deceased member through whom the surviving spouse is entitled to benefits
would qualify, if alive, under paragraph 2.a., 2.b., 2.c., or 2.d. of this
ordinance; or
f. Any member retired under §22.2 -75, Pensions for Members of Police and
Fire Departments as of December 31, 1945, of Chapter 22.2, Pensions and
Retirement, of the City Code, or the surviving spouse of any such member.
3. This ordinance shall be in full force and effect on July 1, 2012.
4. Pursuant to the provisions of Section 12 of the Roanoke City Charter, the second
reading of this ordinance by title is hereby dispensed with.
ATTEST:
tsf-
. �OYN/
City, Clerk.
D. REPORT
To: Honorable Mayor and Members of City Council
Meeting: May 14, 2012
Subject: Cost of Living Adjustment for Retirees - FY2013
Background:
Retirees of the City of Roanoke Pension Plan (the Plan) are currently awarded cost
of living adjustments (COLAs) on an ad hoc basis by City Council. Because the
current plan does not include a provision for an automatic COLA, these are not
pre- funded in the Plan, but rather the increased cost is recognized after the
COLA has been awarded.
Factors considered as part of the recommendation for an annual adjustment
include increased cost to the Plan, increase in future contributions to the Plan,
changes in the Consumer Price Index, the amount of pay raise recommended for
active employees, and the level of COLAs provided by similar plans within the
state.
Eligible members of the City of Roanoke Pension Plan last received a 1 .75% cost-
of-living adjustment on July 1 , 2008.
Considerations:
A proposed 1.50% increase to eligible members of the Plan, effective July 1,
2012, will increase the average annual retirement allowance by approximately
$221, costing the Plan an additional $406,000 in benefits annually. The
actuarial cost of a 1.50% COLA is estimated at $3.6 million to be funded over the
next 20 years through an additional amount of approximately $268,000 in
annual payroll contributions. All participating employers which include the
Roanoke Regional Airport Commission, School Board, Roanoke Valley Resource
Authority, Roanoke Valley Detention Commission, Western Virginia Water
Authority, and the Commonwealth of Virginiawill assume their pro rata cost for
funding the COLA.
The recommended increase will apply to those retirees who retired on or before
July 1, 2011, i.e., those retirees who have been retired for at least one year.
Recommendation:
We recommend adoption of the accompanying ordinance granting a 1.50% COLA
for eligible retirees.
Mayor and Members of City Council
May 14, 2012
Respectfully submitted,
� f ►
Ann H. Shawver
Director of Finance
c: Council Appointed Officers
Carolyn H. Glover, Director of Human Resources
Amelia C. Merchant, Director of Management and Budget
Harold R. Harless,,Jr., Retirement Supervisor
6-9
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 14th day of May, 2012.
No. 39379- 051412.
A RESOLUTION endorsing the update to the Capital Improvement Program submitted
by the City Manager by letter of May 14, 2012.
WHEREAS, by letter of May 14, 2012, the City Manager has presented an update to the
City's Five -Year Capital Improvement Program for Fiscal Years 2013 -2017 in the recommended
amount totaling $99,022,223;
WHEREAS, the Capital Improvement Program and the funding recommendation for
projects is affordable and consistent with previous discussions by City Council and actions taken
by City Council; and
WHEREAS, this Council is desirous of endorsing the recommended update to the Capital
Improvement Program;
THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke that this
Council endorses and concurs in the recommendations of the City Manager for a certain update
to the Five -year Capital Improvement Program for the City of Roanoke for Fiscal Years 2013-
2017, and the related funding recommendations, as set out in the letter of the City Manager dated
May 14, 2012.
ATTEST:
0 Oyu
City Clerk.
KAMeasuresWearly Measures\2012 \captial improvement program 2013- 17.doc
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 14th day of May, 2012..
No. 39380- 051412.
AN ORDINANCE to appropriate funding for the FY 2013 -2017 Update to the Capital
Improvement Program, amending and reordaining certain sections of the 2012 -2013 General, Capital
Projects, Department of Technology and Grant Funds Appropriations, and dispensing with the second
reading by title of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that the following sections of the
2012 -2013 General, Capital Projects, Department of Technology and Grant Funds Appropriations be,
and the same are hereby, amended and reordained to read and provide as follows:
General Fund
Appropriations
Appropriated from One -Time Cash Funding
01- 300 - 9410 -9027
$ 308,064
Appropriated from One -Time Cash Funding
01- 440-4330 -9027
288,104
Appropriated from One -Time Cash Funding
01- 530-4120 -9027
250,000
Appropriated from One -Time Cash Funding
01- 620 - 7110 -9027
108,000
Miscellaneous
01- 300 - 9410 -2170
( 954,168)
Capital Projects Fund
Appropriations
Appropriated from General Revenue
08- 300 -9552 -9003
500,000
VDOT Match
08- 300 - 9575 -9210
125,900
Appropriated from General Revenue
08- 300 - 9608 -9003
600,000
Appropriated from General Revenue
08 -300- 9609 -9003
100,000
Appropriated from General Revenue
08- 300 - 9610 -9003
100,000
Appropriated from One -Time Cash Funding
08- 530 -9792 -9026
200,000
Appropriated from One -Time Cash Funding
08- 620 - 9753 -9026
200,000
Appropriated from General Revenue
08- 620 - 9757 -9003
100,000
Appropriated from One -Time Cash Funding
08- 620 -9575 -9026
450,000
Revenues '
Market Building Developer Fees
08- 110 - 12341535
1,407,485
Transfer from General Fund
08- 110- 12341037
968,415
Department of Technology Fund
Appropriations
Appropriated from One -Time Cash Funding
13 -430- 9949 -9026
287,173
Appropriated from One -Time Cash Funding
13 -430- 9908 -9026
150,000
Appropriated from One -Time Cash Funding
13 -430- 9866 -9026
218,000
Revenues
Transfer from General Fund
13- 110 - 12340951
655,173
Fleet Management Fund
Appropriations
Appropriated from One -Time Cash Funding
Revenues
Transfer from General Fund
17440 -2642 -9027 $ 250,000
17- 110- 12340951 250,000
Grant Fund
Appropriations
Appropriated from One -Time Cash Funding 35- 300 - 9700 -9026 200,000
Local Match Funding for Grants 35- 300 - 9700 -5207 ( 200,000)
Pursuant to the provisions of Section 12 of the City Charter, the second reading
of this ordinance by title is hereby dispensed with.
ATTEST:
City Clerk.
•R CITY COUNCIL AGENDA REPORT
To: Honorable Mayor and Members of City Council
Meeting: May 14, 2012
Subject: Capital Improvement Program Update for FY 2013 -2017
Background:
The Capital Improvement Program (CIP) for Fiscal Years 2013 -2017 is a plan
recommended for approval by City Council for anticipated capital project
expenditures to be incurred over the next five years and is a revision of the
Fiscal Years 2012 -2016 plan.
Considerations:
As part of the financial planning /budget development process City Council was
briefed on projects to be funded through additional bond issuance and cash.
The total Capital Improvement Program for Fiscal Years 2013 -2017 is
comprised of capital projects with estimated expenditures of $99,022,223 as
outlined in Attachment A.
Council authorization of debt issuance is required for planned issuance each
fiscal year and is requested through a separate report at a Council meeting
after the adoption of the CIP Update to ensure that the public hearing notices
are published in accordance with code requirements. A public hearing has been
scheduled for Monday, May 21, 2012 at 7 p.m.
The CIP anticipates debt issuance each year as outlined below.
FY 2013
• School Facility Maintenance and Improvements - $2,000,000
• Bridge Renovation - $1 ,100,000
• Library Master Plan - $210,000
• Parks and Recreation Master Plan - $500,000
• Civic Center Improvements - $1,000,000
• Stormwater Management - $1,120,000
• Elmwood Park Improvements - $1,625,000
• Curb, Gutter and Sidewalk Program - $500,000
• Streetscapes - $400,000
• Digital Radio - $2,110,000
Total: $10565,000
FY 2014
• School Facility Maintenance and Improvements - $5,000,000
• Bridge Renovation - $1,800,000
• Library Master Plan - $3,500,000
• Parks and Recreation Master Plan - $1,500,000
• Civic Center Improvements - $1,500,000
• Stormwater Management - $1,120,000
• Elmwood Park Improvements - $2,800,000
• Curb, Gutter and Sidewalk Program - $750,000
• Streetscape Improvements - $500,000
Total: $18,470,000
FY 2015
• School Facility Maintenance and Improvements - $5,000,000
• Bridge Renovation - $3,800,000
• Library Master Plan - $5,200,000
• Parks and Recreation Master Plan - $1,500,000
• Civic Center Improvements - $1,500,000
• Stormwater Management - $1,120,000
• Curb, Gutter and Sidewalk Program - $1,000,000
• Streetscape Improvements - $500,000
Total: $19,620,000
FY 2016
• School Facility Maintenance and Improvements - $5,000,000
• Bridge Renovation - $5,650,000
• Library Master Plan - $3,100,000
• Parks and Recreation Master Plan - $1,500,000
• Civic Center Improvements - $1,500,000
• Stormwater Management - $1,120,000
• Curb, Gutter and Sidewalk Program - $1,000,000
• Streetscape Improvements - $500,000
Total: $19,370,000
FY 2017
• School Facility Maintenance and Improvements - $5,000,000
• Bridge Renovation - $6,900,000
• Library Master Plan - $1,985,000
• Parks and Recreation Master Plan - $2,500,000
• Civic Center Improvements - $1,500,000
• Stormwater Management - $1,120,000
• Curb, Gutter and Sidewalk Program - $1,000,000
• Streetscape Improvements - $500,000
Total: $20,505,000
There are three sources of one -time funding that will be available for
appropriation. Funding budgeted for debt service is based on the capital project
planning model. Budgeted debt service funding not needed until bonds are
issued and debt service payments begin, is used to cash fund selected projects
or for a specific purpose. The amount available for one -time use is $901,539.
The retirement contribution rate for FY 2013 is 15.60 %, a reduction of 2.44%
from FY 2012. Since we expect that Pension Plan contribution rates will again
2
increase, this reduction is treated as one -time savings rather than being
incorporated into the operating budget, therefore, cash funding in the amount
of $1,500,317 is available for one -time expenses. As the Market Building
Renovation project is concluded, a developer fee in the amount of $1,407,485
million will be returned to the City of Roanoke. This one -time cash is available
for use. The total of these three sources is $3,809,341.
Funding in the amount of $625,900 is included in the Transfer to Capital
Projects Fund for Bridge Maintenance Projects ($500,000) and Virginia
Department of Transportation projects ($125,900) and may be appropriated to
project accounts for FY 2013.
During the budget development process, Council was advised of the
recommended use of one time funding for the following:
• Center in the Square
$600,000
(fourth and fifth installments of capital contribution)
• Science Museum of Western Virginia
100,000
(fourth installment of capital contribution)
• Harrison Museum of African American Culture
100,000
(fourth installment of capital contribution)
• YMCA of Roanoke Valley
100,000
(first installment of capital contribution)
• Greenways and Trails
200,000
• Capital Project Contingency
450,000
• Grant Cash Match
200,000
• Capital Building Maintenance, Fleet Replacement,
Technology Capital, Street Paving, Other Operating
One -Time Expenses
2,059,341
TOTAL $ 3,809,341
Recommended Action:
Approve a resolution endorsing the update to the CIP.
Adopt the accompanying budget ordinance to increase the revenue estimate in
the Capital Projects fund in the amount of $1,407,485 for the Market Building
Developer Fee return.
Appropriate $1,527,439 included in the FY 2013 Transfer to Capital Projects
Fund Account and $1,500,317 included in the FY 2013 Contingency unit to the
respective accounts established by the Director of Finance for the following
projects:
3
■ Bridge Maintenance - $500,000
■ , Local Match for Virginia Department of Transportation Highway projects -
$125,900
• Center in the Square - $600,000
• Science Museum of Western Virginia - $100,000
• Harrison Museum of African American Culture - $100,000
• YMCA of the Roanoke Valley - $100,000
• Greenways - $200,000
• Capital Project Contingency - $450,000
• Grant Match - $200,000
• Parks and Recreation - $108,000
• Curb, Gutter and Sidewalks - $200,000
• Fleet Replacement - $250,000
• Paving - $250,000
• Technology - $655,173
• Facilities Management - $288,104
The remaining funding in the amount of $308,064 is budgeted in the
Contingency unit and will be transferred to departmental budgets during the
course of the fiscal year for identified one -time needs.
- - - - -V__ & - - - - - --
Christopher P. Morrill
City Manager
Distribution: Council Appointed Officers
Rita D. Bishop, Superintendent, Roanoke City Public Schools
Sherman M. Stovall, Asst. City Manager for Operations
Brian Townsend, Assistant City Manager for Community Development
rd
Buildings:
Library Master Plan
$
207,400
$
13,787,600
$
13,995,000
TOTAL - Buildings
$
207,400
$
13,787,600
$
13,995,000
Economic Development
Arts and Cultural Capital Contributions
$
1,195,000
$
600,000
$
1,795,000
TOTAL - Economic Development
$
1,195,000
$
600,000
$
1,795,000
Parks:
Countryside
$
1,423,052
$
-
$
1,423,052
Elmwood Park Improvements
$
1,625,000
$
2,800,000
$
4,425,000
Greenways and Trails
$
654,168
$
176,390
$
830,558
Parks and Recreation Master Plan
$
500,000
$
7,010,270
$
7,510,270
TOTAL - Parks
$
4,202,220
$
9,986,660
$
14,188,880
Schools:
School Improvements
$
1,900,000
$
20,260,000
$
22,160,000
TOTAL - Schools
$
1,900,000
$
20,260,000
$
22,160,000
Storm Drains:
Neighborhood Storm Drain Program
$
2,216,599
$
4,518,315
$
6,734,914
TOTAL - Storm Drains
$
2,216,599
$
4,518,315
$
6,734,914
Streets, Sidewalks and Bridges:
Bridge Renovation /Replacement Program
$
4,201,934
$
18,593,099
$
22,795,033
Curb, Gutter and Sidewalk Program
$
704,783
$
3,758,000
$
4,462,783
Streetscape Project Improvements
$
512,560
$
2,000,000
$
2,512,560
VDOT Highway Projects
$
363,278
$
1,402,662
$
1,765,940
TOTAL - Streets, Sidewalks and Bridges
$
5,782,555
$
25,753,761
$
31,536,316
Civic Center Fund:
Civic Center Renovations
$
1,456,723
$
6,000,000
$
7,456,723
TOTAL - Civic Center Fund
$
1,456,723
$
6,000,000
$
7,456,723
Technology - Fund:
Digital Radio Upgrade
$
-
$
262,826
$
262,826
Financial Application Integration
$
353,532
$
539,032
$
892,564
TOTAL - Technology Fund
$
353,532
$
801,858
$
1,155,390
GRAND TOTAL - All Funds $ 17,314,029 $ 81,708,194 $ 99,022,223
11-�/
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 14th day of May, 2012.
No. 39381 - 051412.
AN ORDINANCE to appropriate funding from the Economic and Community
Development Reserve for the Fagade Grant Program project, amending and reordaining
certain sections of the 2012 -2013 Capital Projects Fund Appropriations, and dispensing
with the second reading by title of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that the following
sections of the 2012 -2013 Capital Projects Fund Appropriations be, and the same are
hereby, amended and reordained to read and provide as follows:
Appropriations
Appropriated from General Revenue 08- 310 - 9736 -9003 $ 200,000
Fund Balance
Economic and Community Development 08 -3365 (200,000)
Reserve - Unappropriated
Pursuant to the provisions of Section 12 of the City Charter, the second reading
of this ordinance by title is hereby dispensed with.
ATTEST:
City Clerk.
yob, Q
x.. CITY COUNCIL AGENDA REPORT
To: Honorable Mayor and Members of City Council
Meeting: May 14, 2012
Subject: Appropriation of FY 13 Funds for Enterprise Zone
Background:
A revised Virginia Enterprise Zone program was established by the General
Assembly in 2005 through the Virginia Enterprise Zone Act. An Enterprise Zone
is a geographically defined area designated by the Governor. The state and
local government enter into a partnership to encourage business expansion and
recruitment by offering both state and local incentives. The City of Roanoke
has two main zones, Zone 1 A and Zone 2. Zone 1 A has one sub zone and Zone
2 has two additional sub zones. The main difference between the zones is that
the building facade grant is available only in Zone 1 A and its sub zone which
incorporates the older industrial areas in the core of the City and downtown
and the maximum caps differ slightly for certain fee rebates and programmatic
incentives. There is a Parking Lot grant, which is exclusive to Zone 2. This
grant provides incentives to businesses to pave gravel parking lots that have a
direct connection to a City storm water detention pond, in order to decrease
ongoing, long -term maintenance of these facilities.
Considerations:
A requirement of designation is that the City of Roanoke offers certain local
incentives. These incentives were set forth in the original application and
subsequent amendments approved by City Council. In order for the City of
Roanoke to continue to offer the local incentives as set forth in the designation
application and subsequent amendments, an annual appropriation of funds is
needed. Based on funds remaining from previous appropriations, additional
funding in the amount of $200,000 has been identified to provide for program
grants anticipated for Fiscal Year 2013. The building facade improvement
program has become a very popular and useful tool in Enterprise Zone 1 A over
the past several years. As of April of this fiscal year, $187,318 in facade grant
funding leveraged approximately $1,088,737 in additional estimated private
investment in building facade improvements. In many cases, these facade
improvements are part of overall building rehabilitation projects which result in
additional real property investment.
Recommended Action:
Adopt the accompanying budget ordinance appropriating $200,000 from the
Economic and Community Development Reserve to the Fa4ade Grant Program
account number 08- 310- 9736 -9003.
- - -- p -- ------- - - - - --
C isto her . Morrill
City Manager
Distribution: Council Appointed Officers
R. Brian Townsend, Assistant City Manager for Community Development
Sherman M. Stovall, Assistant City Manager for Operations
Amelia C. Merchant, Director of Management & Budget
Robert B. Ledger, Economic Development Manager
2
U v1,5
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 14th day of May, 2012.
No. 39382 - 051412.
A RESOLUTION approving the 2012 -2013 Annual Update ( "Annual Update ") to the 2010-
2015 Consolidated Plan and authorizing the City Manager, or the City Manager's designee, to submit
the approved Annual Update to the United States Department of Housing and Urban Development
( "HUD ") for final review and approval, and authorizing the execution of all necessary documents
pertaining to such Annual Update.
WHEREAS, in order to receive Community Development Block Grant, HOME Investment
Partnerships, and Emergency Shelter Grant funding, HUD requires that entitlement localities such as
the City of Roanoke submit a 5 -year Consolidated Plan and Annual Updates;
WHEREAS, opportunities for community input regarding the Annual Update were provided
at public meetings held November 16, 2011, and April 3, 2012, and at a City Council public hearing
on April 26, 2012, by a 30 -day public review and comment period beginning April 5, 2012, and
ending May 7, 2012, by dissemination of information to all library branches, the Law Library, the
Roanoke Redevelopment and Housing Authority main offices, the City Clerk's office and HUD
Community Resources Division for public inspection, by- letters to a mailing list of interested
individuals and organizations, including the Roanoke Neighborhood Advocates, and by publishing
information in local print media and on the City's website; and
WHEREAS, the Annual Update must be approved by this Council and received by HUD on
or about May 15, 2012, to ensure timely receipt of new entitlement funds.
THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke that the Annual
Update is hereby approved; and
HUD Plan Approval 2012- 13.doc
BE IT FURTHER RESOLVED that the City Manager, or the City Manager's designee, is
hereby authorized, for and on behalf of the City, to submit the approved 2012 -2013 Annual Update
to HUD to the 2010 -2015 Consolidated Plan for final review and approval, and to execute all
necessary documents pertaining to such Annual Update, such documents to be approved as to form
by the City Attorney, as more particularly set forth in the City Manager's report dated May 14, 2012,
to this Council.
ATTE T:
City Clerk.
HUD Plan Approval 2012- 13.doc 2
`y of {20q�0
-.,
CITY COUNCIL AGENDA REPORT
To: Honorable Mayor and Members of City Council
Meeting: May 14, 2012
Subject: Approval of the 2012 -2013 Annual Update to the 2010- 2015 HUD
Consolidated Plan
Background:
In order to receive Community Development Block Grant (CDBG), HOME
Investment Partnerships (HOME), and Emergency Solutions Grant (ESG) funding,
the U.S. Department of Housing and Urban Development (HUD) requires that
localities such as the City of Roanoke submit a 5 -year Consolidated Plan (CP)
and Annual Updates (AU). The City's current, HUD - approved five -year CP covers
the period from July 1, 2010, to June 30, 2015, and was developed through an
extensive process beginning in 2008. Public participation in the CP included
public meetings to obtain community input, information disseminated to the
Roanoke Neighborhood Advocates (RNA) and neighboring localities, information
made available on the City's website and in the print media and announcements
to a mailing list of more than 400 organizations and individuals.
Considerations:
In a letter dated April 16, 2012, Council Members received a summary version
of the draft 2012 -2013 AU, which included the CDBG, HOME and ESG funding
recommendations for Fiscal Year 2012 -2013 and related information.
Comparable information was also provided to City Council on April 16, 2012, in
a section of the City's Recommended Resource Allocation Plan.
As with the five -year CP, outreach to engage the public in the 2012 -2013 AU
process took several forms. Public meetings were held November 16, 2011 and
April 3, 2012, as well as a City Council public hearing on April 26, 2012. Those
attending the April 3`d meeting received the summary version of the AU
provided to City Council. The plan was made available on the City's website
and was also provided to RNA members and neighboring localities. Ads were
placed in the local print media and all applicants for FY 2012 -2013 funding
were provided information on their proposed level of funding, about the
upcoming meetings, how to obtain additional information and how to
comment. Copies of the complete draft 2012 -2013 AU were placed at all library
branches and the Law Library, the Roanoke Redevelopment and Housing
Authority main offices, the City Clerk's office and the HUD Community
Resources Division, for public inspection for a 30 -day period beginning April 5,
2012.
City staff estimates the following amounts will be available from the indicated
sources:
New HUD Entitlements $2,054,184
Estimated New Program Income 448,833
Local Funds (for HOME Match and Administrative Use) 25,750
Estimated Prior Year Excess Program Income 30,000
Estimated Prior Year Carry-over 1,229,000
Total HUD Funds $3,787,767
The FY 13 plan projects $2,054,184 in new entitlement funds, a reduction of
$410,263 from the FY 12 total of $2,464,447 (16.6% overall reduction).
Combined with program income and use of prior years' unused or reallocated
funds, total revenues are projected to be $3,787,767. Spending on planned
programs and support of internal and external agencies and administration and
planning are proposed at $3,714,491, leaving un- programmed CDBG and HOME
funds of $73,276. Of the HUD funds projected for FY 13, $1,720,177 (46.3 %) is
specifically directed toward the West End Target Area.
To ensure that the City's HUD fiscal year begins on .July 1, 2012, HUD must
receive the Annual Update on or about May 15, 2012.
Recommended Action:
Approve the 2012 -2013 Annual Update, as provided on the compact disk
accompanying this report, and authorize the City Manager, or the City
Manager's designee, to submit the complete Annual Update to HUD for final
review and approval, including execution of all necessary documents pertaining
thereto, such documents to be approved as to form by the City Attorney.
- - - - - -- - -- - - - -- -- - - - - --
Christophe . Morrill
City Manager
Attachment: CD of 2012 -2013 Annual Update
Distribution: Council Appointed Officers
R. Brian Townsend, Assistant City Manager for Community Development
Sherman M. Stovall, Assistant City Manager for Operations
Thomas N. Carr, Director of Planning, Building and Development
Keith L. Holland, Budget Team Leader
2
r�0� ,
l
CITY COUNCIL REPORT
INFORMATION ONLY
To: Honorable Mayor and Members of City Council
Date: April 16, 2012
Subject: FY 2013 CDBG /HOME /ESG Funding Recommendations
Attached for your review are materials and information related to the proposed
FY 13 HUD Community Resources project list and related budget plan. This
proposed budget was developed based upon review of agency applications for
funding, committee and staff review of proposals, City policy on use of HUD
funds, and the City of Roanoke's 2010-2015 Consolidated Plan.
The FY 13 plan projects $2,054,184 in new entitlement funds, a reduction of
$410,263 from the FY 12 total of $2,464,447 (16.6% overall reduction).
Combined with program income and use of prior years unused or reallocated
funds, total revenues are projected to be $3,787,767. Spending on planned
programs and support of internal and external agencies and administration /
planning are proposed at $3,714,491, leaving unprogrammed CDBG and HOME
funds of $73,276. Of the HUD funds projected for FY 13, $1,720,177 (46.3 %)
are specifically directed toward the West End Target Area.
Each project to be funded complies with the objectives of City Council in the
2010 Policy on HUD Funds and fits into one of the five categories of priorities.
Staff's recommendation targets the allocation goals of CDBG funds for each
category as well as stays within HUD imposed limits on use of funds for human
services and administration / planning categories. The City's policy places an
additional cap of 90% of the HUD limit for these two categories. Both
categories of activities are in compliance with the percentage limitations -on
commitments. The only category that varies significantly from the policy goals
is Neighborhood Development, which was buoyed by a substantial commitment
of $343,176 to develop a financial and community service center in the West
End Target Area through a cooperative effort of West End Developmental Center
and Freedom First Credit Union. We are hopeful this project will be a catalyst
for more private investment and create economic synergy in the Mountain View
/ Hurt Park neighborhoods.
2012 -2013 CDBG Distribution (Non Administrative)
Category
Amount
Priority %
Overall %
Housing Development
$1,106,250
50.0%
48.3%
Economic Development
$502,203
25.0%
21.9%
Human Services
$285,912
13.0%
12.5%
Neighborhood
Development
$397,401
11.5%
17.3%
Homeless Services
$0
0.5%
0.0%
TOTAL
1$2,291,766
1 100.0%
100.0%
Below is a table showing the overall distribution of all HUD funds to the various
categories, including Planning & Administration, which is well below the
maximum limit of 20 %. Note that in accordance with law, all HOME funds are
used to support affordable housing (and allowable administration) and ESG
funds are restricted solely for services to homeless persons or the prevention of
homelessness.
2012 -2013 CDBG, HOME and ESG Distribution
Projects
Overall
Category
Amount
Funded
of
Fundinci
Housing Development
$2,062,246
13
55.5%
Economic Development
$502,203
1
13.5%
Human Services
$285,912
8
7.7 %,
Neighborhood
$397,401
13
10.7%
Development
Homeless Services
$144,729
TBD
3.9%
Plan nin /Administration
$322,000
1 5
8.7%
TOTAL
$3,714,491
40+
100.0%
As an important note, HUD recently changed the former Emergency Shelter
Grants to Emergency Solutions Grants and awarded supplemental funds in
order to concentrate more efforts on homeless prevention. As a result, HUD
issued new rules regarding the use of Emergency Solutions Grants in January
2012 after the city's application process was underway. Due to the changes in
the HUD rules for the use of ESG funds, a substantial amendment to our 2010-
2015 Consolidated Plan is required and must be approved before the
supplemental funds and future ESG monies may be distributed to subgrantees.
The public comment period is underway and City Council will be asked to take
action on the amended plan on May 7, 2012. After this plan amendment is
adopted and approved by HUD, a new round of applications will be sought for
ESG funds, so the exact number of projects to be funded will be determined
later.
2
HUD has a performance measurement system to focus on the outcomes of
activities receiving CDBG, , HOME and ESG assistance. Under this system,
activities are categorized as to whether they contribute to one of three
objectives: (1) Creating a Suitable Living Environment; (2) Creating Decent
Affordable Housing; or (3) Creating Economic Opportunities. Activities are then
further categorized in terms of whether these objectives lead to one of three
outcomes: (a) Enhancing Availability or Accessibility; (b) Enhancing
Affordability; or (c) Enhancing Sustainability: Promoting Livable and Viable
Communities. A variety of output indicators apply to activities depending on
their nature and purpose. The distribution of the funding for projects
categorized by the three objectives of the HUD performance measuring system
is shown in the following table.
HUD Performance Measurement Distribution
Performance Objective
Amount
%
Suitable Living Environment
$912,182
24.6%
Decent Affordable Housing
$2,117,286
57.0%
Creating Economic
Opportunity
$685,023
18.4%
Total
$3,714,491
100.0%
Note: In the above, the City's Demolition activity ($50,000) is counted under
"Suitable living Environment." Administrative funds directly related to housing
($50,000) are counted under Housing; general administrative and planning
funds ($272,000) have been proportionately distributed among all three
categories.
The following material is attached to provide more detail on the proposed use
of HUD funds for FY 13:
An overview of CDBG, HOME and ESG funds.
A spreadsheet indicating the estimates of funds to be available for FY 2013,
commitments against these funds, and projects recommended to be funded
with the balance.
Brief descriptions of each commitment and funding request received.
The FY -13 HUD funds budget will be subject to public comment at City
Council's public hearing scheduled for April 26, 2012 at 7:OOpm. The
recommendations for the FY -13 HUD funds budget were shared with the public
at a community meeting held on April 3, 2012; and all applicants who applied
to the HUD budget team requesting funds were notified by mail of the
recommended funding levels at that time. Any questions or comments from
the public hearing or questions from members of City Council will be discussed
during the planned FY 2013 budget study to be held during City Council's May
3
7, 2012 9:OOam briefing session. Adoption of the FY 2013 HUD funds budget
by City Council would take place on May 14, 2012 at 2:OOpm.
Should you have any questions, please do not hesitate to contact me.
IAN TOWNSEND
Assistant City Manager
Attachment
Distribution: Council Appointed Officers
Amelia Merchant, Director, Management and Budget
Tom Carr, Director, Planning Building and Development
Keith Holland, Budget Team Leader, HUD Community
Resources
0
CITY OF ROANOKE
HUD ENTITLEMENT GRANTS
FY 2012 -2013
The City of Roanoke anticipates receiving about $2.0 million or more in new funds
annually from the U.S. Department of Housing and Urban Development (HUD) in
three grants: Community Development Block Grant (CDBG), HOME Investment
Partnerships (HOME) and Emergency Solutions Grant (ESG) (formerly "Emergency
Shelter Grant "). Roanoke is an entitlement community under the HUD programs.
This means that HUD funds are allocated to the City every year using a formula
based on population, income levels, and other factors. The total level of funding
is determined by how much Congress appropriates for the entire nation.
CDBG
CDBG funds can assist activities ranging from housing to economic development
and from job training to construction projects. The City has received CDBG funds
since 1975. For the 2012 -2013 period, the City estimates receiving $1.4 million in
new CDBG funds. With carry-over and program income, a total of about $2.5
million is anticipated to be available. CDBG funds are primarily intended to
benefit low -to- moderate- income persons and areas, though a limited amount can
also be used for reducing slums and blight. The amount of funds that can be used
for administration, planning and human services is also limited. These funds are
separate from Stimulus (CDBG -R) funds received by the City in, 2009.
HOME
HOME funds are exclusivelyfor housing to benefit low -to-
moderate- income persons, through rehabilitation, new
construction, improvements to rental housing and
homeownership assistance. The City has received HOME
funds since 1992. For the 2012 -2013 period, the City
estimates receiving $439,973 in new HOME funds. With
carry- overand program income, $1.0 million is anticipated to be available. HOME
funds require a 12.5% match. At least 15% of each annual HOME grant must be
invested in qualifying projects conducted by Community Housing Development
Organizations ( "CHDOs "). No HOME Stimulus funds have been received bythe City.
ESG
ESG funds provide for activities that assist homeless individuals and families. This
grant is designed to improve the quality of existing emergency and transitional
shelters for the homeless, assist with the costs of operating shelters, provide
essential social services to homeless persons and help prevent homelessness. For
the 2012 -2013 period, the City expects to receive $144,729 in new ESG funds. ESG
funds require a dollar- for - dollar match. These funds are separate from Stimulus
(HPRP) funds received by the City in 2009.
FUNDING SUMMARY
For Fiscal Year 2012 -2013 Projects
(All funds estimated and subject to change.)
Funding Available
CDBG: 2012 -2013 Entitlement Grant
2012 -2013 Program Income(,)
2012 -2013 Local Funds (Admin. Use)
2011-2012 Carry-Over
201 1 -201 2 Excess Program Income
Subtotal - CDBG Funds Available
HOME: 2012 -2013 Entitlement Grant
2012 -2013 Program Income"'
2012 -2013 Local Match Funds
2011-2012 Carry-over
2011 -2012 Excess Program Income
Subtotal - HOME Funds Available
ESG: 2012 -2013 ESG Entitlement Grant
Total 2012 -2013 CDBG, HOME and ESG Funds Available
Total 2012 -2013 CDBG. HOME and ESG Funds
Recommended for Allocation
Balance of Funds Available
"I Estimated Program Income:
CDBG: Hotel Roanoke $400,000
Cooper Lease $13,333
Home Loans /Atlantic Mortgage $5,000
RRHA Rental Rehab Loans $500
Other RRHA Projects $5,000
$423,833
HOME: RRHA Projects $25,000
N
$1,469,482
423,833
750
654,000
25.000
$2,573,065
$439,973
25,000
25,000
575,000
5.000
$1,069,973
$144,729
$3,787,767
$3,714,491
$73,276
2012 -2013 HUD Funding Recommendations
Funding by Category: Economic Development $502,203
Homeless Services 144,729
Housing Development 2,062,246
Human Development 285,912
Neighborhood Development 397,401
Planning and Administration 322,000
Total $3,714,491
Breakout: Additional FY 12 -13 West End Revitalization Funds $1,720,177
Funding by Project -
Pro ect Name
Agency
Current
Requested
For 12 -13
African American Male Studies
Total Action Against Poverty
$25,000
$30,000
$25,000
Aspire Connect Program - 2016
Apple Ridge Farm, Inc.
$25,000
$26,250
S26,250
Case Maria ement - Extended Services
Brain Injury Services of Southwest Virginia
10
$29,000
$29,000
Code Enforcement
Code Enforcement Division
$99,000
$99,000
5100,000
Community Based Prevention Services
Department of Social Services
$100,691
$100,691
$98,500
Community Gardeninq Project
RGCGCA
$0
$438,090
$0
Community Platform Project
Council of Community Services
$0
$28,932
$28,932
CSA Program Services
Department of Social Services
$101,130
1101,130
$0
Demolition
Code Enforcement Division
$85.000
$85,000
$50,000
Down Payment Assistance Program
HUD Community Resources Division
$310,000
$3101000
$290,000
Emergency Home Repair
Total Action Against Poverty
$125,000
$125,000
$125,000
Empowering Individuals wl Disabilities
Blue Ridge independent Living Center
$81,250
$106,279
$81,250
Energy Efficient Home Rehabilitation Pro ram
HUD Community Resources Division
$425,000
$425,000
$250,000
Environmental Review Services
HUD Community Resources Division
S25,000
$25,000
$10,000
Fair Housing Outreach and Education
HUD Community Resources Division
$5,000
$5,000
$15,000
Family Advocate Program
Children's Trust
$27,000
$27,000
$27,000
Historic Review Services
HUD Community Resources Division
S10,000
$10,000
$10,000
Hotel Roanoke 108 Loan Payment
Finance Dept,
$498,033
$502,203
$502,203
Housing Stabilization for Families in Need .
CCS/Community Housing Resource Center
$0
$50,000
$50,000
HUD Administrative Funds
HUD Community Resources Division
$272,381
$275,072
$272,000
Infrastructure Improvements
Engineering Dept.
$207 000
$0
$0
Lead -Safe Roanoke
Planning, Building and Development
$50,000
$0
$0
Neighborhood Development Grant Program
Planning and Neighborhood Services Division
$48,470
$45,455
$45,455
Nurses Aide Program
Total Action Against Poverty
$0
$29,000
$0
Property and Loan Portfolio Mana ement
Roanoke Redevelopment & Housing Authority
$25,000
S25,000
$15,000
Roanoke Valley Interfaith Hospitality Network
Roanoke Valley Interfaith Hospitality Network
$26,557
$24,000
TBD
Summer 2013 Youth Rehab Program
Neighborhood Services
$75,000
$75,000
$75,00
Target Area Enhanced Bike Patrol
Roanoke Police Department
S32,748
$32,748
$25,600
Transitional Living Center
Total Action Against Poverty
$32,557
$25,000
TBD
RUST, The Roanoke Valley Trouble Center
TRUST
$20 557
$30,000
TSD
Unprogrammed ESG Funds
HUD Community Resources Division
$0
50
$144,729
West End Financial Services Center
West End Center
s0
$343,176
$343,176
West End Target Area Hsq Preservation Project
rotal Action Against Poverty
$0
$155,148
5100,000
West End Target Area Ltd Owner -Occ Rehab
Rebuilding Together Roanoke
$0
$85,000
West End Target Area New Home Ownership
Habitat For Humanity in the Roanoke Valle
$0
_$85,000
$8S0 000
$765,996
IWest End Tar et Area Property Acquisition
Roanoke Redevelopment & Housing Author)
$82 476
$365,000
S125,000
ITMIS
52,81,4 850
$4,883 1 ,74
53,724,491:
2012 2013 CDBG /HOME /ESG Funds
Applications and Commitments
(In Alphabetical Order by Project Title)
Aspire Connect Program Aspire 2016 Rites of Passage Program (Apple Ridge Farm, Inc.) Funding will
provide for staffing to assist 100 students from five elementary schools, and tracked from the third grade,
with the academic competencies, interpersonal skills and resources needed to be successful in middle
school and achieve graduation from, high school in June 2016. (Requested. $26,250 Recommended:
$26,250)
African American Male Studies (TAP) Funds to administer and monitor this program which targets
freshman African American male students at William Fleming High School who are at risk of not
completing high school. Students remain in the program throughout the school year. Funding provides
staffing and program costs associated with the curriculum to those targeted students. (Requested
$30,000. Recommended: $25,000).
Roanoke Housing Partners Proposal (Habitat for Humanity, Rebuilding Together Roanoke, RRHA and TAP)
Multi- agency collaboration to assist housing in the West End Target Area in first year of a multi -year
approach (Requested: $1,727,110. Recommended: $1,075,996; as detailed below)
o Owner - Occupied Rehabilitation (RTR) Basic rehabilitation services utilizing volunteer labor
to address "safe, warm and dry" homeownerneeds for low- income persons. Proposed goal
of 10 homes in West End Target Area. (Requested: $85,000. Recommended $85,000)
o Targeted Housing Preservation and Beautification Project (TAP) Program designed to
assist low- income homeowners in West End Target Area with exterior improvements such
as clearing overgrown lots, removal of trash and debris and demolition of dilapidated
outbuildings. Intended to lessen adverse effects on surrounding properties, encourage
new homeowner investment in target area and improve overall neighborhood appearance.
Target of 15 homes. (Requested: $155,148. Recommended $100,000)
o Consortium Outreach and Intake Specialist (TAP) Proposal to support wages for part -time
personnel to serve as a liaison between West End Target Area residents and designated
service providers of the Partnership, market opportunities to neighborhood groups, and
determine eligibility for services. The part -time person would be under the supervision of
full -time TAP staff to provide in -kind match. (Requested: $21,007. Recommended $0)
o Rental Rehabilitation Project (TAP) Funds to provide rehabilitation assistance to landlords
within the West End Target Area, concentration on rental units of 5 or less per property.
The program structures requires a 20% match for materials and labor for rehab work in
exchange for one -year rent freeze. (Requested $250,955. Recommended: $0).
o Homeownership Housing Development (Habitat) Funds for developing at least 8 single -
family homes for sale through new construction or existing home rehabilitation, which
may include lease- purchase. (Requested $850,000. Recommended $765,996)
o West End Target Area Property Acquisition /Demolition (RRHA) Funds to acquire a
proposed 10 vacant lots and /or derelict structures to clear and donate to the Partnership
for new home construction for LMI homeowners. (Requested 365,000. Recommended
$125,000)
Code Enforcement (Dept. of Planning, Bldg and Dev.) Funds a portion of the staff and other operating
costs for City enforcement of the building maintenance and other codes in low -to- moderate income
neighborhoods. (Current Year Funding $99,000. Recommended: $100,000)
Community Based Prevention Services (Department of Social Services) Funds for staff and out - stationing
costs to increase the accessibility and use of child abuse and neglect prevention services and reduce the
necessity of foster care placements. (Current Year Funding: $98,500. Recommended: $98,500)
4
CSA Program Services (Department of Social Services) Funds to coordinate assistance to youth served
under the Comprehensive Services Act to allow them to remain at home and /or in the community and
reduce placements in congregate care or residential treatment settings. (Current Year Funding: $101,200.
Recommended: $0)
Family Advocates Program (Children's Trust) Funding to provide support services to the non - offending
caregivers In cases of alleged child abuse, resulting in the greater protection and support forthe alleged
child victim. (Requested: $27,000. Recommended $27,000.)
Demolition (Dept. of Planning, Bldg and Dev.) Funds to demolish vacant condemned structures in an
advanced state of deterioration. (Current Year Funding: $85,000. Recommended $50,000)
Down Payment Assistance Program (Dept. of Planning, Bldg and Dev.) Funds for staffing and operating
costs and project funds to provide 10 -year forgivable, 0% interest loans of up to $8,000 for down payment
and closing costs to assist low /mod- income families to buy homes in the City. Despite success and
meeting target goals of 41 new homeowners served in 2011-2012, proposed funding to be cut due to
reduced HUD funds. However, refocus efforts in 2012 -2013 to target 50% of funds to West End Target
Area as opposed to city -wide. (Current Year Funding $310,000. Recommended: $290,000)
Emergency Home Repair Program (Total Action Against Poverty) Limited and emergency repairs and
weatherization services to low /mod- income owner - occupied single- family homes. Program requests to
target 17 owner - occupied homes for emergency repairs, with 10 of these homes also receiving
weatherization services. (Requested: $125,000 Recommended: $125,000)
Empowering Individuals with Disabilities (Blue Ridge Independent Living Center) Install special needs
home improvements such as ramps and grab bars for 40 extremely low to low income homeowners with
disabilities to meet independent living needs. (Requested: $106,000. Recommended: $81,250)
Energy Efficient Home Rehabilitation Program (Dept. of Planning, Bldg and Dev.) Funds for staffing and
operating costs and projectfunds to provide loans of up to $50,000 for low /mod - income owner - occupied
housing rehabilitation in Conservation Areas and Rehabilitation Districts. Due to funding cuts and
refocusing of program objectives, 2012 -2013 goals will be reduced to 4 homes within the West End Target
Area for qualified moderate income homeowners. (Current Year Funding: $483,452. Recommended:
$250,000).
Environmental Review Services (Dept. of Planning, Bldg and Dev.) Contracted environmental review
services required by federal regulations prior to altering the appearance of housing or other structures
with CDBG /HOME assistance. (Current Year Funding: $25,000. Recommended: $10,000).
Fair Housing Outreach and Education (Dept. of Planning, Bldg and Dev.) Funds for fair housing outreach
and education activities to build community awareness of the fair housing laws related to home sales,
rentals and accommodations. Funds include a percentage of staffing costs to support the Fair Housing
Board. (Current Year Funding: $5,000. Recommended: $15,000)
Historic Review Services (Dept. of Planning, Bldg and Dev.) Contracted historic review services required by
federal regulations prior to altering the appearance of housing or other structures with CDBG /HOME
assistance. (Current Year Funding: $10,000. Recommended: $10,000)
West End Financial Services Center (West End Center) Funds to support the development of a mixed -use
hub located adjacent to the West End Center in the West End Target Area. The property will house a full
service credit union, a permanent community pavilion for use as a community market, and a kitchen
facility to allow local food producers to can and package locally grown food and produce to expand
healthy food option for neighborhood residents. The development of the center will also create an
economic spark forthe area, with a certified Community Development Financial Institution (Freedom First
Credit Union) to operate within an underserved banking market. (Requested $343,176. Recommended:
$343,176)
Hotel Roanoke Section 108 Loan Repayment (Department of Finance) Funds for the nineteenth of twenty
installments to repay the $6,000,000 HUD Section 108 loan associated with renovating the Hotel
Roanoke. These costs are provided from program income generated to repay the loan. (Current Year
Funding: $498,033. Recommended: $502,203)
HUD Administrative Funds (Dept. of Planning, Bldg and Dev.) Staffing and other operating costs
associated with the general administration of the City's CDBG, HOME and ESG funds. (Current Year
Funding: $271,631. Recommended: $272,000)
Target Area Enhanced Bike Patrol Program (Roanoke City Police Department) Provides funding to deploy
police officers on bicycles to respond to concerns of the residents and add to public safety and quality of
life issues within the targeted West End Target Area neighborhoods. (Current Year Funding: $32,748.
Recommended: $25,000)
Neighborhood Development Grant Program (Dept. of Planning, Bldg and Dev.) Provides for grants of up to
$25,000 to neighborhood organizations in predominantly low- mod - income neighborhoods for the costs of
housing, crime prevention and other community betterment and beautification projects. (Current Year
Funding: $48,470. Recommended: $45,455)
Community Platform Project (Council of Community Services) Funding for developing and staffing of a
web - based, tool to map community resources in HUD targeted areas. Users can view organizations down
to the neighborhood level, see what services are available and where to go for assistance. (Requested:
$28,932. Recommended: $28,932)
Property and Loan Portfolio Management (Roanoke Redevelopment and Housing Authority) Provides
funding for the RRHA staffing, legal and other costs associated with disposing of properties and
managing the portfolio of loans made with CDBG, HOME and other public funds received from the City.
Services include maintaining vacant lots owned by RRHA intended for home site development (Current
Year Funding: $25,000. Recommended: $15,000)
Roanoke Valley Interfaith Hospitality Network (Roanoke Valley Interfaith Hospitality Network) Essential
services and maintenance /operation of the shelter; fuel and maintenance of the program's van; purchase
of cots and bedding; client assistance funds; and housing security deposits. (Current Year Funding:
$26,557. Recommended: TBD)
Summer 2013 Youth Rehab Program (Dept. of Planning, Bldg and Dev.) Funds for the 2012 summeryouth
activities, such as but not limited to World Changers, to provide limited repairs to the homes of low -and
moderate - income households. (Current Year Funding: $75,000. Recommended: $75,000)
Lead Safe Roanoke Match (Lead Safe Roanoke) CDBG funds used to match other HUD funding to test,
identify, and remediate instances of lead based paint in homes built prior to 1978 in which a child under
the age of 6 resides. (Current Year Funding: $50,000. Recommended $0)
Brain Injury Services Case Management (BISSWVA) Funds requested to provide case management services
to city residents who have disabling brain injuries. Program seeks to provide support to qualifying
individuals for home health care, rehabilitation services and job skills training. (Requested: $29,000.
Recommended: $29,000)
Community Gardening (Roanoke's Green Conservation Gardening Community Association) Request for a
start-up nonprofit organization to develop a series of community gardens th roughout the four quadrants
of the city to help low to moderate income persons. (Requested: $438,090. Recommended $0).
Nurses Aide Program (TAP) Support for state accredited Nurses Aide Program which provides students
with intensive classroom and clinical training necessary to obtain employment in the field of health care.
Funds to be used to train and place at least 25 individuals in the health care employment profession.
(Requested: $29,000. Recommended $0).
Infrastructure Improvements (City of Roanoke) CDBG funds used for public infrastructure improvements
in West End Target Area, such as sidewalks, curb and gutters, stormwater management, and streetscape
improvements. (Current Year Funding: $207,000. Recommended $0).
Transitional Living Center (Total Action Against Poverty) Essential services and maintenance /operation of
the shelter; building maintenance; furniture; equipment replacement and repair; transportation; resident
healthcare and substance abuse prevention. (Current Year Funding $32,557. Recommended: TBD)
TRUST House (TRUST, Roanoke Valley Trouble Center) Essential services and maintenance /operation of
the shelter; property insurance; furnishings; drug testing; food; prescriptions and bus passes. (Current
Year Funding: $22,557. Recommended: TBD)
Housing Stabilization for Families in Need (Council of Community Services /Community Housing Resource
Center). Funds to partially replace Homelessness Prevention and Rapid Re- Housing Program previously
funded with ARRA grants. The city's 2011 -12 Annual Plan commits $50,000 in CDBG funds to CHRC to
leverage additional resources to assist with homeless prevention and re- housing activities. (Requested:
$50,000. Recommended $50,000)