HomeMy WebLinkAboutCouncil Actions 06-04-12FERRIS
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ROANOKE CITY COUNCIL
INFORMAL SESSION
JUNE 4, 2012
9:00 A.M.
CITY COUNCIL CHAMBER
ROOM 450
AGENDA
0811 t0 Order -- ROII 0811 - Council Member Price was not present during
the 9:00 a.m. session; Council Member Rosen was absent; and Council Member
Lea arrived late.
Welcome. Mayor David A. Bowers.
NOTICE
Today's briefings will be televised live and replayed on RVTV Channel 3 on Thursday,
June 7 immediately following the 2:00 p.m. session at 7:00 p.m.; and Saturday, June 9
at 4:00 p.m. Council Meetings are offered with closed captioning for the hearing
impaired.
ITEMS FOR ACTION:
A communication from Mayor David A. Bowers requesting that Council convene in a
Closed Meeting to discuss vacancies on certain authorities, boards, commissions and
committees appointed by Council, pursuant to Section 2.2 -3711 (A)(1), Code of Virginia
(1950), as amended. A list of current vacancies is included with the agenda for this
meeting.
(4-0)
A communication from Council Member Anita J. Price, Chairman, Roanoke City Council
Personnel Committee, requesting that Council convene in a Closed Meeting to discuss
the annual performances of certain Council- Appointed Officers, pursuant to Section 2.2-
3711 (A)(1), Code of Virginia (1950), as amended.
(4.0)
A communication from the City Manager requesting that Council convene in a Closed
Meeting to discuss the disposition of publicly -owned property consisting one parcel in
the Coyner Springs area of Botetourt County, where discussion in an open meeting
would adversely affect the bargaining position or negotiating strategy of the public body,
pursuant to Section 2.2 -3711 (A)(3), Code of Virginia (1950), as amended.
(4 -0)
ITEMS LISTED ON THE 2:00 P.M. COUNCIL DOCKET REQUIRING
DISCUSSION /CLARIFICATION AND ADDITIONS /DELETIONS TO THE 2:00 P.M.
AGENDA.NONE.
TOPICS FOR DISCUSSION BY THE MAYOR AND MEMBERS OF COUNCIL.
Mayor Bowers advised that discussion of the matter with regard to the changing
of Council elections from May to November would be discussed at the end of the
2:00 p.m., session, due to the late arrivals of Council Members Lea and Price.
BRIEFINGS
Regional Broadband Presentation - 60 Minutes
Council Member Lea entered the meeting at 9:41 a.m.
Department of Technology - 30 Minutes
Understanding Cloud Computing
HUD Target Areas (Hurt Park Wrap -up — - 30 Minutes
West End Transition)
AT 11:58 A.M., THE COUNCIL MEETING WAS DECLARED IN RECESS FOR
CLOSED MEETING UNTIL 2:00 P.M., IN THE COUNCIL CHAMBER, ROOM 450,
NOEL C. TAYLOR MUNICIPAL BUILDING.
US
ROANOKE CITY COUNCIL
REGULAR SESSION
JUNE 4, 2012
2:00 P.M.
CITY COUNCIL CHAMBER
AGENDA
1. 0811 to Order- -Roll Cell. - Council Member Rosen was absent.
The Invocation was delivered by The Reverend Rayshon L. Cobbs,
Pastor, Forest Park Baptist Church.
The Mayor asked for a moment of silence in memory of Bob Slaughter,
The Pledge of Allegiance to the Flag of the United States of America was
led by Mayor David A. Bowers.
Welcome. Mayor Bowers.
NOTICE
Today's Council meeting will be televised live and replayed on RVTV Channel 3
on Thursday, June 7 at 7:00 p.m., and Saturday, June 9 at 4:00 p.m. Council
meetings are offered with closed captioning for the hearing impaired.
ANNOUNCEMENTS
THE PUBLIC IS ADVISED THAT MEMBERS OF COUNCIL RECEIVE THE
CITY COUNCIL AGENDA AND RELATED COMMUNICATIONS, REPORTS,
ORDINANCES AND RESOLUTIONS, ETC., ON THE THURSDAY PRIOR TO
THE COUNCIL MEETING TO PROVIDE SUFFICIENT TIME FOR REVIEW OF
INFORMATION.
THE CITY CLERK'S OFFICE PROVIDES THE MAJORITY OF THE CITY
COUNCIL AGENDA ON THE INTERNET FOR VIEWING AND RESEARCH
PURPOSES. TO ACCESS AGENDA MATERIAL, GO TO THE CITY'S
HOMEPAGE AT WWW.ROANOKEVA.GOV, CLICK ON THE GOVERNMENT
ICON.
DISABILITIES ACT. SPECIAL ASSISTANCE IS AVAILABLE FOR DISABLED
PERSONS ADDRESSING CITY COUNCIL. EFFORTS WILL BE MADE TO
PROVIDE ADAPTATIONS OR ACCOMMODATIONS BASED ON INDIVIDUAL
NEEDS OF QUALIFIED INDIVIDUALS WITH DISABILITIES, PROVIDED THAT
REASONABLE ADVANCE NOTIFICATION HAS BEEN RECEIVED BY THE
CITY CLERK'S OFFICE.
PERSONS WISHING TO ADDRESS COUNCIL WILL BE REQUIRED TO
CONTACT THE CITY CLERK'S OFFICE PRIOR TO THE MONDAY COUNCIL
MEETING, OR REGISTER WITH THE STAFF ASSISTANT AT THE
ENTRANCE TO THE COUNCIL CHAMBER PRIOR TO COMMENCEMENT OF
THE COUNCIL MEETING. ONCE THE COUNCIL MEETING HAS CONVENED,
THERE WILL BE NO FURTHER REGISTRATION OF SPEAKERS, EXCEPT
FOR PUBLIC HEARING MATTERS. ON THE SAME AGENDA ITEM, ONE TO
FOUR SPEAKERS WILL BE ALLOTTED FIVE MINUTES EACH; HOWEVER,
IF THERE ARE MORE THAN FOUR SPEAKERS, EACH SPEAKER WILL BE
ALLOTTED THREE MINUTES.
ANY PERSON WHO IS INTERESTED IN SERVING ON A CITY COUNCIL
APPOINTED AUTHORITY, BOARD, COMMISSION OR COMMITTEE MAY
CONTACT THE CITY CLERK'S OFFICE AT 853 -2541, OR ACCESS THE
CITY'S HOMEPAGE TO OBTAIN AN APPLICATION.
THE COUNCIL OF THE CITY OF ROANOKE IS SEEKING APPLICATIONS
FOR THE FOLLOWING CURRENT OR UPCOMING VACANCIES, EFFECTIVE
JULY 1, 2012:
BOARD OF FIRE APPEALS - ONE VACANCY
MILL MOUNTAIN ADVISORY BOARD - ONE VACANCY
PERSONNEL AND EMPLOYMENT PRACTICES COMMISSION - ONE
VACANCY
ROANOKE PUBLIC LIBRARY BOARD - ONE VACANCY
ROANOKE NEIGHBORHOOD ADVOCATES - THREE VACANCIES
TOWING ADVISORY BOARD - ONE VACANCY
2. PRESENTATIONS AND ACKNOWLEDGEMENTS:
Recognition of Tracy Nielson as the 2012 Teacher of the Year.
The Mayor presented a City gift to Ms. Nielson and recognized Linda Butts,
Principal, Virginia Heights Elementary School.
Recognition of the Department of Finance for receiving the Government Finance
Officers Certificates of Achievement in Financial Reporting.
The Mayor recognized the Director of Finance and staff members -- Rene
Satterwhite, Accounting Supervisor; and Dorothy Hoskins, Senior
Accountant.
3. HEARING OF CITIZENS UPON PUBLIC MATTERS:
CITY COUNCIL SETS THIS TIME AS A PRIORITY FOR CITIZENS TO BE
HEARD. ALL MATTERS WILL BE REFERRED TO THE CITY MANAGER FOR
RESPONSE, RECOMMENDATION OR REPORT TO COUNCIL, AS HE MAY
DEEM APPROPRIATE.
Robert Gravely appeared before the Council.
4. CONSENT AGENDA
(APPROVED 6 -0)
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE
CONSIDERED TO BE ROUTINE BY THE MEMBERS OF CITY COUNCIL AND
WILL BE ENACTED BY ONE MOTION. THERE WILL BE NO SEPARATE
DISCUSSION OF THE ITEMS. IF DISCUSSION IS DESIRED, THE ITEM WILL
BE REMOVED FROM THE CONSENT AGENDA AND CONSIDERED
SEPARATELY.
C -1 A communication from Melvin E. Williams, Secretary, Roanoke City
Electoral Board transmitting an Abstract of Votes cast in the Mayoral and City
Council General Election held in the City of Roanoke on Tuesday, May 1, 2012.
RECOMMENDED ACTION: Received and filed.
C -2 Reports of qualification of the following individuals:
Christopher P. Morrill as the City representative and
Braxton G. Edward Naff as the Citizen representative of the
Roanoke Valley - Alleghany Regional Commission for three -
year terms of office, each, ending June 30, 2015;
Brian Redd as a member of the City of Roanoke Finance
Board for a two -year term of office ending June 30, 2014;
The Reverend Dr. William Lee and Katina Casey Hamlar as
members of the Personnel and Employment Practices
Commission for three -year terms of office, each, ending
June 30, 2015;
Lucy Lee, Margaret Hannapel and Greg Webster as member
of the Roanoke Arts Commission for three -year terms of
office, each, ending June 30, 2015;
Braxton G. Edward Naff as a member of the Roanoke
Neighborhood Advocates to fill the unexpired term of Ronald
McCorkle ending June 30, 2013; and
Melvin Sanders as the Fire /Police representative of the City
of Roanoke Pension Plan, Board of Trustees, for a two -year
term of office ending June 30, 2014.
MMENDED ACTION: Received and filed.
REGULAR AGENDA
5. PUBLIC HEARINGS: NONE.
6. PETITIONS AND COMMUNICATIONS:
a. Briefing from the Roanoke Valley Convention and Visitors Bureau on
recent and ongoing Bureau activities. Landon Howard, Executive
Director. (Sponsored by the City Manager)
Received and filed.
7. REPORTS OF CITY OFFICERS AND COMMENTS OF
CITY MANAGER:
a. CITY MANAGER:
BRIEFINGS: NONE.
ITEMS RECOMMENDED FOR ACTION:
1. Acceptance and appropriation of funds from the Virginia
Department of Social Services for the Southwest Virginia Regional
Employment Coalition to maintain existing services for Temporary
Assistance to Needy Families (TANF) benefits or Supplemental
Social Security population, when appropriate.
Adopted Resolution No. 39398- 060412 and Budget Ordinance
No. 39399 - 060412 (6.0)
2. Acceptance of donation from The Lamar Company, L.L.C., to
support maintenance of the landscaping at the Interstate -581
Interchange and Orange Avenue, N. W.; and appropriation of
funds.
Adopted Resolution No. 39400- 060412 and Budget Ordinance
No. 39401- 060412 (6 -0)
3. Appropriation of funds in connection with the City's Department of
Technology new high resolution aerial photography upgrade.
Adopted Budget Ordinance No. 39402- 060412 (6 -0)
4. Appropriation of additional funds in connection with the Department
of Social Services Virginia Institute for Social Services Training
Activities (VISSTA) Program.
Adopted Budget Ordinance No. 39403 - 060412 (6 -0)
5. Appropriation of funds in connection with an adjustment in billing for
off -duty security services provided by the Roanoke City Police
Department.
Adopted Budget Ordinance No. 39404 - 060412 (6 -0)
6. Reduction and de- appropriation of funds in connection with the
Department of Social Services Day Care Program and
expenditures for independent living and adoption services.
Adopted Budget Ordinance No. 39405-060412 (6-0)
7. Approval of Roanoke Arts Commission allocation for funding to
various non - profit agencies for Fiscal Year 2012 -2013; and transfer
of funds.
Adopted Resolution No. 39406- 060412 and Budget Ordinance
No. 39407 - 060412 (6.0)
8. Execution of a Performance Agreement between the City of
Roanoke, City of Roanoke Economic Development Authority, and
Ivy View, LLC, for the continued development of the Ivy Market
Project.
Adopted Ordinance No. 39408-060412 (6-0)
COMMENTS BY CITY MANAGER.
All- America City finalist
• The City of Roanoke's'Star City Reads" campaign has been
chosen as a finalist for the 2012 All-America City Award,
sponsored by the National Civic League.
• 'Star City Reads" is a plan to ensure that more Roanoke
children are reading at grade level by the end of third grade.
• The City's partners in submitting the entry are:
• Roanoke City Public Schools,
• United Way of Roanoke Valley,
• Smart Beginnings of Greater Roanoke,
• Total Action against Poverty,
• Roanoke Public Libraries,
• Blue Ridge Literacy, and
• Dr. Craig Ramey, distinguished research scholar of
the Virginia Tech Carilion Research Institute.
• The City of Roanoke is one of 32 finalists selected through a
peer review process from a field of more than 100 entries
across the country selected.
• Winners will be announced July 2 in Denver, Colo.
• If selected, Roanoke would be the first six -time All-America
City Award winner.
• Relay for Life
• Roanoke's Reserve Avenue Athletic Fields will be the site for
this year's event.
• Friday, June 15 -16, 7 p.m. to 7 a.m.
• Miss Virginia Pageant
• Roanoke Civic Center will host the event
• June 28 -30
b. DIRECTOR OF FINANCE:
1. Financial Report for the month of April 2012.
Received and filed
8. REPORTS OF COMMITTEES: NONE.
9. UNFINISHED BUSINESS: NONE.
10. INTRODUCTION AND CONSIDERATION OF
ORDINANCES AND RESOLUTIONS: NONE.
11. MOTIONS AND MISCELLANEOUS BUSINESS:
a. Inquiries and /or comments by the Mayor and Members of City Council.
Dr. M. Rupert Cutler, former Council Member, distributed information to the
Council announcing a Public Forum on Proposed Uranium Mining and
Processing in Virginia from 8:30 a.m. - 3:30 p.m., on Friday, July 27 in the
Whitman Theater, Business Science Building, Virginia Western Community
College; sponsored by the Cabell Brand Center For Global Poverty and
Resource Sustainability Studies, Salem, whereby he will be the Moderator.
In connection with continued discussion regarding the changing of dates
for Councilmanic elections and relocation of various voting precincts, the
City Clerk was instructed to the City Registrar to request a status report to
the Council on June 18 regarding the voting precinct recommendations;
and the City Attorney and City Manager were instructed to seek a political
science professor in the area who would be willing to serve as a facilitator
in connection with discussion about changing the date of Councilmanic
elections from May to November, and report back to the Council on
June 18.
b. Vacancies on certain authorities, boards, commissions and committees
appointed by Council.
Appointed Asia Smith to replace Bob Caudle as a member of the
Roanoke Neighborhood Advocates for a three -year term ending
June 30, 2015, effective July 1, 2012.
Appointed Gerardo (Jerry) Manuel Correa, Jr., to replace Edward
Bradley as a member of the Personnel and Employment Practices
Commission for a three -year term ending June 30, 2015, effective
July 1, 2012.
Appointed Sharon Landsman Ramey to replace Wilburn C.
Dibling, Jr., as a member of the Roanoke Public Library Board for a
three -year term of office ending June 30, 2015, effective July 1, 2012.
12. RECESSED - 4:20 P.M.
CONTINUATION OF CLOSED MEETING IN COUNCIL'S CONFERENCE
ROOM. (Vice -Mayor Trinkle left during Closed Meeting)
CERTIFICATION OF CLOSED MEETING. (5 -0, Vice -Mayor Trinkle was
absent.)
13. ADJOURNMENT- 5:18 P.M.
10
rlii CITY OF ROANOKE
CITY COUNCIL
315 Church Avenue, S.W.
Noel C Taylor Municipal Building, Suite 456
Rtanokc Vrgiaie 24011 -1536
-- 'Telephone (540)853 -2541
DAVID A. BOWERS Fax: (540) 853 -1145
Mayor
June 4, 2012
The Honorable Mayor and Members
of the Roanoke City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of Council:
Council Members
William D_ Bestpitch
Ruphad E. "Ray" Ferzis
Shemtan P. Lea
Anita.l. Pricc
cenrl G. Roscn
David B. Trinkle
Due to a prior commitment, I will not be present for the 9:00 a.m. session of City
Council; however, I will be present at the 2:00 p.m. session. Best wishes for a
successful meeting.
�Sincerely,
Anita J. Price
Council Member
AJP /ctw
CITY OF ROANOKE
CITY COUNCIL
/// 215 Church Avenue, S. W.
Feel C. Taylor Municipal Building, Suite 456
V" • „ t / Roanoke, Virginia 24011 -1536
-- Telephone_ (540) 5532541
DAVID A. BOWERS Fax. (540) 853 -1145
Mayur
June 4, 2012
The Honorable Mayor and Members
of the Roanoke City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of Council:
Council Members
William D. Bestpitch
Raphael E.'Ray" Ferris
Sherman P. Lea
Anna J. Price
Count G. Rosen
David B. Trinkle
This is to advise you that I will not be present at the 9:00 a.m. and 2:00 p.m. sessions of
Council on Monday, June 4, 2012. Best wishes for a successful meeting.
Sincerely, 1
Court G. Rosen
Council Member
CGR/ctw
CITY OF ROANOKE
OFFICE OF THE MAYOR
215 ('1111RCHAVENUE, S.W_ SUITE452
•.,i c, n ROANOKE, VIRGINIA 24011-1594
- -' TFUPHONF. u401812444
IAS 640)813 [145
DAN ID A. BOW ERS
11....
June 4, 2012
The Honorable Vice -Mayor and Members
of the Roanoke City Council
Roanoke, Virginia
Dear Members of Council:
This is to request a Closed Meeting to discuss vacancies on certain authorities, boards,
commissions and committees appointed by Council, pursuant to Section 2.2 -3711 (A)(1),
Code of Virginia (1950), as amended. A list of current vacancies is included with the
agenda for this meeting.
Sincerely,
David A. Bowers
Mayor
DAB:ctw
COMMITTEE VACANCIES /REAPPOINTMENTS
June 4, 2012
VACANCIES:
One yearterms of office to replace Conseulla Caudill and John Bingham as Directors of the Greater
Roanoke Transit Company Board, commencing July 1, 2012. Criteria business and finances.
Four -year term of office to replace Edwin Noell as a member of the Board of Fire Appeals ending
June 30, 2016.
Three -year term of office to replace Carl Kopitzke as a member of the Mill Mountain Advisory
Committee ending June 30, 2015.
Three -year term of office to replace Wilburn C. Dibling, Jr., as a member of the Roanoke Public
Library Board ending June 30, 2015.
Three - yearterms of office to replace Bobby Caudle and Braxton Naff ending June 30, 2015; and an
unexpired term of Felicia Journiette ending June 30, 2014, as members of the Roanoke
Neighborhood Advocates.
Three year term of office to replace Thomas W. Ruff (citizen at large) as a member of the Towing
Advisory Board ending October 31, 2014. Criteria requires a City representative.
Three -year term of office to replace Edward Bradley as a member of Personnel and Employment
Practices Commission ending June 30, 2015.
�1 CITY OF ROANOKE
�1 CITY COUNCIL
1 215 Church Avenue, S.W.
Noel C, Taylor Municipal Building, Suite 456
s Roanoke, Vrginiu 24011 -1536
-- — Telephone (540)853 -2541
DAN IDA. BOWERS Fax: (540)853 -1145
Mayor
June 4, 2012
The Honorable Mayor and Members
of the Roanoke City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of Council:
Council Members
William D. Bestpitch
Raphael E.'Ray" Ferris
Sherman P. Lea
Anita J- Price
Caun(i Rosen
David B. Trinklc
I wish to request a Closed Meeting to discuss the annual performances of certain
Council - Appointed Officers, pursuantto Section 2.2 -3711 (A) (1), Code of Virginia (1950),
as amended.
Sincerely,
r"10�
Anita J. Price, Chair
City Council Personnel Committee
ANJ:ctw
l` A CITY COUNCIL AGENDA REPORT
To: Honorable Mayor and Members of City Council
Meeting: June 4, 2012
Subject: Request for Closed Meeting
This is to request that City Council convene a closed meeting to discuss the
disposition of publicly -owned property consisting of one parcel in the Coyner
Springs area of Botetourt County, where discussion in an open meeting would
adversely affect the bargaining position or negotiating strategy of the public
body, pursuant to §2.2 -371 1 .A.3, Code of Virginia (1950), as amended.
Christor& P. Morrill
City Manager
Distribution: Council Appointed Officers
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Broadband for the
.r
21st Century
In 1720, it was the Roanoke waterways
that were the connectors ...
connecting eastern Virginia with western
Virginia ...
In 1880 the railroad connected Roanoke
with the rest of the eastern USA....
2
In 1930, Roanoke's Woodrum Field
connected Roanoke with the whole
country ...
In 1970, Interstate 81 connected
Roanoke to the national economy. .
4 °'
INTERSTATE
0
•
rl
And today, how is •
Roanoke going to join '
the connected world?
It would take over 5
years to watch the
amount of video that
will cross global IP
networks every
second in 2015.
AW
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"If you turned off the
Internet, virtually every
single product on the
2012 International
Consumer Electronics
Show would be
worthless."
Annual global IP traffic will reach the zettabyte
threshold by the end of 2015.
Global IP traffic has increased 8x over the past
years, and will increase 4x over the next 5 year;
A growing amount of Internet traffic is originatir
with non -PC devices.
■ In 2010, only 3 percent of Internet traffic originated with
non -PC devices, but by 2015 the non -PC share of Internet
traffic will grow to 15 percent.
■ TVs, tablets, smartphones, and machine -to- machine (M2M)
modules will have growth rates of 101 percent, 216 percent,
144 percent, and 258 percent, respectively.
■ Internet video is now 40 percent of consumer Internet traffic,
and will reach 62 percent by the end of 2015
■ Globally, mobile data traffic will increase 26 times between 2010
and 2015.
■ Business IP traffic will grow at a CAGR of 24 percent from 2010
to 2015.
■ Increased adoption of advanced video communications in the enterprise
segment will cause business IP traffic to grow by a factor of 2.7 between
2010 and 2015.
■ Business video conferencing will grow sixfold over the forecast
period.
■ Business videoconferencing traffic is growing significantly faster than overall
business IP traffic
Bandwidth!Connectivi ' y Comparisons
Dial Lip Modem to Gigabit Ethernet
• Diet up
• Satalite Internet
• WI
• DSL
• TI
Cable Modem
WiMM
■ We are witnessing the emergence of Big Data
■ ...streams of information in unimaginable proportions
■ It is estimated that there will be 44 times as much data and content
coming over the next decade ... reaching 35 zettabytes in 2020.
(Remember, a zettabyte is a 1 followed by 21 zeros.)
■ Companies must develop a "data culture," in which executives,
employees and strategic partners are active participants in managing
a meaningful data Iifecycle.
■ Tomorrow's successful organizations will be equipped to harness new
sources of information and take responsibility over accurate data
creation and maintenance.
1111......1.... -1-11 _r__
■ As Netscape founder Marc Andreessen has noted, increased bandwidth
dramatically enhances the increasing power of software, which lowers the cost
to start and run businesses and vastly expands the market for online services.
■ As the quality of network - connected apps, services and devices goes up, they
generate increasing demand, which drives increased investment in networks -
creating a virtuous cycle with a growing broadband economy and ongoing
job creation.
■ Education and Quality of Life
■ We need universal broadband adoption, so that every American is taking
advantage of our 21 st century communications platform - for finding and
landing jobs, for connecting to education in and out of the classroom, for
obtaining health care information, diagnosis and even treatment.
tsacKn au I
Fiber routes in and out of the region
Roanoke has excellent backhaul routes
■ Core Network
• Several duplicated private networks
• Needed: A physically and logically redundant open access fiber ring
• Roanoke has no shared core network (which keeps costs high)
■ Distribution
■ Fiber running down streets and roads from the core network
■ Roanoke has very limited amounts of privately owned distribution fiber
■ Access
■ Fiber from the street to the building
■ Roanoke has essentially no access fiber
■ Wireless is essential for mobility access to the network.
■ Smart phones and tablets are changing the way we work and interact when away
from home or the office.
■ Many businesses are now entirely dependent upon wireless for efficient delivery of
goods and services.
■ Almost any item delivered in a truck, from bread to Fedex packages, requires a
robust wireless network
■ Fiber is needed to for fixed point access to the network from homes,
businesses, schools, and institutions.
■ Video in all its forms is putting relentless pressure on existing copper -based legacy
networks, which were never designed to support multiple HD video streams to a
single home or business.
■ Fiber is needed to cell towers and other wireless antennas and towers to improve
the performance of wireless networks
■ Continue moving forward with the Exploratory
Committee
■ Select an ownership and governance model
■ Local government commitment is essential
■ Explore public /private partnership options first
■ Regional fiber overlay plan and open ditch policy
■ Coordinate with public safety spending
■ Invite and encourage existing providers to
participate
■ Make sure broadband investments are aligned with
economic development goals
■ Use the new infrastructure to reduce the cost of
government
■ Reduce costs for large and small businesses
■ Don't wait
■ Chattanooga got a $111 million U.S. Dept. of
Energy grant by combining broadband with energy
management
■ Chattanooga has also announced the "Gig Tank,"
which will award more than $300,000 in cash
prizes and seed capital to 25 top technology start
up ideas
■ A major East Coast city is planning to attract
10,000 new families to city neighborhoods, using
fiber to the home as one of the incentives
Introducti ®n to DoT
► Technology Services Provider
City of Roanoke
Water Authority
Global Spectrum -Civic Center
11 Outside Agencies - Analog Radio System
Regional Systems Manager
• Roanoke Valley Library system
• Police Data Sharing system
• Regional Digital Radio System
Metropolitan Area Network Manager
13 nodes (Level -3's optical fiber ring)
Covers over 25 route miles
Disaster Recovery site (Main Library)
ftftlimmmob"
Technology Landscape
Over 200 application software systems
Iterprise Systems I
Email /Calendaring
Imaging
Workflow
Content Management
Mobile — Traveler
Anywhere access
(VPN /SSL)
GIS
Telephone system
Printing
Private Cloud I I Public Cloud
Recreation System
AV Capture Video
streaming
Survey Monkey
Vimeo
Rev.Net
webstreaming
Google
Dropbox, Box
In -house I I Vendor Packa
ERP Finance
Payroll /HR
Permitting
Real Estate
E911
Public Safell
Human Servi
more
BFO Budgeting
MFX (Mainframe)
Civil Process
• After hours help desk
Jury Mgmt
• Revenue Systems
Egov Services
• Retirement
Learning Mgmt
• Misc Financial System
Revenue Systems
No• Ends: 2015
.... more
ERP Finance
Payroll /HR
Permitting
Real Estate
E911
Public Safell
Human Servi
more
'ore Technology Services
Vetworking /Infrastructure services
nterprise Systems
]IS
kpplication Systems Development
Neb Development
)igital & Analog Radio Systems Management & Supp,
Technology Governance
'roject Managers
>usiness partners
.ontract Management
Recognitions...
Center for Digital Government's C
`Top 10 Digital City.... 1 1 consecutive years #1 2000, 2001 , 2002, 2003, 2006, 2008
#2 2007
#3 2009
#5 2005
#8 2010, 2011
ComputerWorld Premier 100 IT Executives
(2010)
Web awards & other departmental awards
Athat is `Cloud Computing'?
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=e,,n
a� =oO Application
conaeorxion �
Contort i
t Commvc , Mion Fnance
Platform
e Eeintrty
Object Storage Queue
qunMne
Database
Infrastructure Q
compute Network
Phones Block Storage
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Cloud Computing
What is `Cloud Computing'?
"The Cloud" is a metaphor for the Internet
Access to applications, storage, and other computing resources
from a third party service provider
Like a "utility" company: Cost based on a "pay -as- you -use" model.
What is `Cloud Computing'?
Cloud Clients
Web browser, mobile app, thin client, terminal
emulator, ...
SaaS
CRM, Email, virtual desktop, communication,
a'
� games,...
PaaS
Execution runtime, database, web server,
development tools, ...
IaaS
_ Virtual machines, servers, storage, load
balancers, network, ...
'Software as a Service'
'Platform as a Service'
'Infrastructure as a Service
Different Flavors ®f `The Cloud'
Public: access via the Internet; available to general public by a service
provider. Examples: Google, Microsoft, IBM, Amazon
Private: operated solely for an organization by a service provider.
Hybrid
Private/
Internal Public/
Extemal
Cloud
On Premises / I nternaI Off Premises / Third Party
Cloud Computing Types CC. .SA,o„ Sam ,ohn,
`The Cloud' Approach Benefit
Reduced capital expenses and maintenance costs
Reduced City & DoT staff overhead dedicated to software or
hardware upgrades
The flexibility to "scale up" or "scale down" based on
changing organizational demands
Access to a wide variety of application solutions / productivity
tools; availability to a shared pool of resources
disks Inherent in cloud C®rnputinc
data Security (Public Safety, HIPPA, Revenue, et
reliance on Internet pipe bandwidth capacity
Reliance on 3rd party partner... predicting d
controlling future costs, upgrade schedules
May increase operating expenses
Software that supports the City's unique busin
practices
Integration with application systems
Next Steps....
Always consider the cloud alternatives when
planning system replacement
Possibilities currently under consideration include
retirement system, content management, disaster
recovery, e-mail, calendar, and workflow.
Hurt Park Project Wrap Up
and West End Target Area
Transition
June 4. 2012
I�
ROANOKE
The Hurt Park
Initiative
gi;�a,�,;i�r „�� fiF Habitat for Humanity �Eva.o�
nti�Together. t4
p, mom
Hurt Park Initiative
Targeting resources using HUD entitlements and
partnerships with area nonprofit agencies and city
departments to revitalize the Hurt Park neighborhood.
Project began in 2007 and wrapping up in June 2011 as
transitional bridge year
Nearly $2.4 million of CDBG and HOME funds spent in
Hurt Park
Genesis of Roanoke Neighborhood Revitalization
Partnership formation and pilot project
Named Neighborhood Project of the Year in 2010 at the
Virginia Statewide Neighborhood Conference
IFNI
Al ,
r
-
20,0.,2.,7
i
Goal 1: Residential Development
➢ Construct or rehabilitate a total
of 9 housing units for sale to
qualified homebuyers
➢ 16 housing units have been
completed; 2 under construction and
4 in pre- development phase
➢ Provide information regarding
the City's Real Estate Tax
Abatement program
➢ Completed
➢ Hold a total of 3 workshops to
inform property owners of
available tax credits and
incentives
➢ 4 workshops were held
Goal 1: Residential Development
Complete a total of 25 limited and /or emergency repair projects
of owner occupied housing units
61 single family units completed by TAP and Rebuilding Together,
Roanoke
);,Complete a total of 15
substantial rehabilitation
projects of tenant /owner
occupied housing units
➢None were completed. City's
Energy Efficient Housing
Rehabilitation program was
delayed in implementation. Was
not specifically targeted to Hurt
Park
Goal 2: Economic Development
Provide special outreach efforts regarding Enterprise Zone
incentives in the Hurt Park neighborhood
v City staff presented information about programs at a Hurt Park
business meeting
Recruit and provide environmental training and job
placement to individuals in the Hurt Park neighborhood
39 individuals received training and 6 individuals placed in
permanent employment (1 from Hurt Park)
Recruit and train residents in other marketable employment
skills
35 participants, 17 from Hurt Park. 24 individuals gained
employment, 12 from Hurt Park. 19 individuals reduced or
eliminated public assistance reliability
Goal 3: Infrastructure
Coordinate with neighborhood groups to identify priority needs
of curb, gutter and sidewalk
Completed
Infrastructure improvements on Salem Avenue in conjunction
with the Hurt Park public housing development
Completed
Install curb, gutter and sidewalk
Completed 1800 linear feet of sidewalk and 2400 linear feet of curb
and gutter
Repave identified streets
Patterson Avenue repaved
Plant 50 trees in the Hurt Park neighborhood
10 trees planted on 16th Street. Urban forestry budget cut due to
economic conditions
Goal 4: Public Safety
Establish one neighborhood watch program and complete crime
watch training of at least one neighborhood group
Hurt Park Neighborhood Alliance trained
v Assign an officer to the neighborhood to provide monthly crime
activity reports to the Advisory Committee and HPNA
Completed
Maintain a database of all reported criminal activity
Database is in place and information is available through Roanoke
Police Department
Conduct code enforcement sweeps to identify and cite visible
violations and resolve issues
v Code sweeps are conducted on a semi - annual basis. Code
enforcement officer is present in neighborhood daily
Goal 4: Public Safety
Nearly 180 arrests, 75 citations, and over 1,250 calls for
service answered during period
Part 1 crimes reduced 20 %; drug offenses down 25%
since 2010
Over 1,800 additional patrol hours by police officers on
bicycle and foot, with community contact and impact
Drug Market Initiative introduced to identify first time
drug offenders and offer a second chance to
rehabilitate. Overall arrests for drug violations and
trafficking reduced since program was initiated
Goal 5: Neighborhood Appearance
Advertise and hold an annual cleanup event in
conjunction with neighborhood groups and Youth
Commission to collect trash in the public rights of way
Cleanup events have been held on a semi - annual basis
Goal 6: Healthy Residents
➢ Develop, administer and evaluate
pre and post physical activity surveys, including
pedometer readings, field and family activities and
nutritional and parental educational events
➢ All activities completed
Goal 7: Neighborhood Identity & Marketing
Create and maintain a Hurt Park Neighborhood Web
page, feature a series of episodes on RVTV and create a
marketing strategy for the Hurt Park neighborhood to
include logo, tag line and brochure
HPNA Facebook page complete and maintained; 2
episodes have aired; numerous cover stories from local
media
Goal 8: Neighborhood History
➢ Plan and implement an oral /photographic history
project to preserve the history of the community
➢ 8 events held to promote project. 40 interviews conducted.
Involvement from middle school students. Neighborhood
USA Outstanding Program award. Cooperative effort with
Roanoke City Public Libraries and archived in the Virginia
Room
Goal 9: Human Development
Conduct a community awareness event focusing on 5
key areas of health living: 1) Youth Development; 2)
Senior Awareness; 3) Recreation and Leisure; 4) Drug
Awareness; and 5) Nutrition Enhancement
Completed
Provide regular bookmobile services to the
neighborhood combined with family literacy and other
programs
Bookmobile visits the neighborhood on a regular basis
Provide basic education and related services to youth
residents
West End Center continues to provide youth with after
school programs and activities
Additional Activities
Roanoke Community Garden Association has
established the Hurt Park Community Garden. 19
families have been raising food.
Solid Waste Division has installed 5 Big Belly Solar
Trash Compactors at various locations in the
neighborhood
Freedom First Credit Union planning a branch in old Villa
Sorrento building for 2013
Carilion Clinic seeking grant for 2012 -13 to develop
garden at Hurt Park Elementary for education and
nutrition for children and families
Hurt Park Partners
Streets & Traffic Division
Parks and Recreation
Planning, Building &
➢
Roanoke Redevelopment and
Development
Housing Authority
HUD Community Resources
➢
City Health Department
Lead Safe Roanoke
➢
Office of Communications
Neighborhood Services
➢
Roanoke Public Libraries
Code Enforcement
➢
Total Action Against Poverty
Roanoke City Police
➢
Habitat for Humanity of the
Department
Roanoke Valley
Solid Waste Management
➢
Rebuilding Together Roanoke
Engineering
➢
Goodwill Industries of the
Public Works
Valley, Inc.
Real Estate Valuation
➢
West End Center
Streets & Traffic Division
Parks and Recreation
.iT•: � -yam ��
F. 1 _ -.
�I"- �'+�... --�'= ,'ors: _
��-- --
Im Y
�.� _ — -
West End Target Area
d
or" West End Target Area
s
iP Q West End Target Area Boundary
— Streets [N
--� Norfolk Southern Tracks ' `
West End Characteristics
Made up of portions five neighborhoods
Between 2000 and 2010, population decrease by as much as 21 %
in one census tract; 16% in another while Roanoke's overall
population increased by 2%
Median family income has decreased in target area by 2%
compared to 23% increase city -wide
In Census Tract 10, 45% of residents are below poverty levels
compared to 23% city -wide
Total number of housing units have decreased in the target area
while city -wide units have increased
Housing vacancy rates in this area have increased while city -wide
rates have decreased
Percentage of owner - occupied units are about 29% in target area
compared to 54% city -wide
71 % renter occupied in target area compared to 46% city -wide
One of the more racially diverse areas of the city
West End Target Area
Mission Statement
The area designated by the City of Roanoke in 2011 as
the next area for future Housing and Urban Development
(HUD) funds, and referred to as the West End Target
Area, will be revitalized with a concentration of public
and private funds that return the area to its origins as a
safe, stable and economically viable destination for
residents and businesses alike, with a high quality of life
that is suitable and healthy for people of all ages,
lifestyles and origins.
West End Target Area
Why chosen:
Strong neighborhood groups
• Old Southwest
• Mountain View
Best potential for benefit
• Revitalization pushing from east
• Proximity to downtown
• Physical connection to Hurt Park project
Residential Development Goals
Goals were developed from inputs from city staff,
planners, stakeholders and neighborhood associations
Goal 1: Increase Homeownership at all
income levels
Goal 2: Improve existing owner occupied
housing
Goal 3: Improve rental housing
Residential Development Objectives
Complete a total of 15 substantial rehabilitation
projects of owner and tenant occupied housing units
Complete a total of 50 limited rehabilitation projects
including emergency repairs of owner occupied
housing units
Construct or rehabilitation a total of 20 houses for
sale to qualified homebuyers
Promote City, State and Federal tax credits and
incentives to property owners
Economic Development Goals
Goal 1: Revitalize the 13th Street Village
Center
Goal 2: Attract new businesses
Goal 3: Improve existing businesses
Economic Development Objectives
Conduct special outreach efforts to
businesses in the West End to increase
awareness of available Enterprise Zone
incentives such as job, fagade
improvement, and rehabilitation grants
Adaptive reuse of former Health
Department Building on 8t" Street (Public
input session scheduled for June 7)
Infrastructure Goals
Goal 1: Install new curb, gutter and
sidewalk where needed
Goal 2: Repair existing curb, gutter and
sidewalk where needed
Goal 3: Install streetscape improvements
on the 1200 block of Patterson
Avenue
Infrastructure Objectives
Coordinate with neighborhood groups to identify
priority needs of curb, gutter and sidewalk
Repair or install curb, gutter and sidewalks as
needed
Plant 30 trees in the West End Target Area
Make neighborhoods friendly to pedestrians and
bicyclists and connect to parks and greenways
Public Safety Goals
Goal 1: Reduce the number of offenses in
the target area
Goal 2: Improve the perception and
sense of safety in the target area
Goal 3: Maintain strategic and effective
communication between Police
and stakeholders
Public Safety Objectives
Provide enhanced bike patrol services in the target
area
Assign at least one liaison officer to provide monthly
activity reports to neighborhood groups and
communicate all matters of crime prevention
Maintain a data base of all criminal activity reported
in the target area
Conduct annual concentrated code enforcement
sweeps to identify violation and resolve issues
Other Goals
➢ Improve the appearance and cleanliness of public
spaces and vacant lots
➢ Create and market an identity for the West End Target
Area
➢ Encourage private investment
➢ Address needs of market rate housing
➢ Rehabilitate rental units to improve conditions and
reduce density
➢ Look for opportunities to incorporate public art and
cultural amenities
➢ Keep stakeholders informed and be receptive to input
from residents and neighborhood groups
Next Steps
Neighborhood Revitalization Strategy Area plan submitted to HUD
and awaiting approval
Community input session on adaptive reuse of former City Health
Dept building scheduled for June 7
v Continued monthly meetings of Stakeholders of West End Target
Area (SWETA) held at Mountain View Center
$1,527,000 of HUD funds planned for expenditure in West End for
FY 2012 -13
Working with RNHP to identify target properties for acquisition and
redevelopment for homeownership
8 new single family homes to be developed in first year by Habitat
for Humanity
v Energy Efficient Home Rehabilitation Program to be redesigned to
encourage market rate housing for target area
Enhanced bike patrols to start in West End July 2012
Actively seeking agencies to manage a rental rehabilitation program
Questions
G Government Finance Officers Association
203 N. LaSalle Street- Suite 2700
Chicago, IL 60601
Phone(312)977 -9700 Fax(312)977 -4806
April 5, 2012
The Honorable David A. Bowers -^
Mayor
City of Roanoke Pension Plan µrr
215 Church Avenue SW
Roanoke VA 24011 •^
Dear Mayor Bowers:
We are pleased to notify you that your comprehensive annual financial report for the fiscal year ended Jane 30, 2011
qualifies for a Certificate of Achievement for Excellence in Financial Reporting. The Certificate of Achievement is the
highest form of recognition in governmental accounting and financial reporting, and its attainment represents a significant
accomplishment by a government and its management
The Certificate of Achievement plaque will be shipped to:
Ann H. Shawver
Director of Finance
under separate cover in about eight weeks. We hope that you will arrange for a formal presentation of the Certificate and
Award of Financial Reporting Achievement, and that appropriate publicity will be given to this notable achievement A
sample news release is enclosed to assist with this effort. In addition, details of recent recipients of the Certificate of
Achievement and other information about Certificate Program results are available in the "Awards Program" area of our
website, www.gfoa.org.
We hope that your example will encourage other government officials in their efforts to achieve and maintain an
appropriate standard of excellence in financial reporting.
Sincerely,
Government Finance Officers Association
A�q 4L4-
Stephen J. Gauthier, Director
Technical Services Center
SJG /ds
G Government Finance Officers Association
203 N. LaSalle Street - Suite 2700
Chicago, IL 60601
v Phone(312) 977 -9700 Fax (312) 977 -4806
May 1, 2012
RECEIVED
The Honorable David A. Bowers
Mayor MAY 1 J N2
City of Roanoke
215 Church Ave., SW MAYOR'S OFFICE
Roanoke VA 24011 -1538
Dear Mayor Bowers:
We are pleased to notify you that your comprehensive annual financial report for the fiscal year ended Jane 30, 2011
qualifies for a Certificate of Achievement for Excellence in Financial Reporting. The Certificate of Achievement is the
highest form of recognition in governmental accounting and financial reporting, and its attainment represents a significant
accomplishment by a government and its management.
The Certificate of Achievement plaque will be shipped to:
Ann H. Shawver, CPA
Director of Finance
under separate cover in about eight weeks. We hope that you will arrange for a formal presentation of the Certificate and
Award of Financial Reporting Achievement, and that appropriate publicity will be given to this notable achievement. A
sample news release is enclosed to assist with this effort. In addition, details of recent recipients of the Certificate of
Achievement and other information about Certificate Program results are available in the "Awards Program" area of our
website, www.gfoa.org.
We hope that your example will encourage other government officials in their efforts to achieve and maintain an
appropriate standard of excellence in financial reporting.
Sincerely,
Government Finance Officers Association
AL4 -
Stephen J. Gauthier, Director
Technical Services Center
SJG /ds
ELE TORAL BOARD CARL T. TINSLEV, SR.
215 Church Avenue. SW. Room ro9 Chalrman
Rea noke, Virgin [a 240n F. GORDON HANCOCK
POBoxio95 Vice Chairman
ROANOKE Roanoke, Virginia 24005 MELVIN E. WILLIAMS
540 853,2281 fax: 540 - 8561025 Secretary
May 30. 2012
Ms. Stephanie Moon, City Clerk
215 Church Avenue SW
Municipal South. Room 456
Roanoke. Virginia 24011
Dear Ms. Moon:
Pursuant to Section 24.2 -675 of the Virginia Code of Election Laws. attached is a
Certified copy of the Abstract of Votes cast in the Mayoral and City Council 6encial
Election held in th City of Roanoke on'I uesday. May I. 2011
urs Truly.
s�
Mel``vin E. Williams, Secretary
City of Roanoke Electoral Board
ABSTRACT of VOTES
Cast in ROANOKE CITY, VIRGINIA
at the 2012 May City General Election held on May 01, 2012 for,
Mayor
District: ROANOKE CITY
NAMES OF CANDIDATES ON THE BALLOT
David A. Bowers
Mark S. Lucas
Total Write -In votes [From Write -Ins Certifications]
[Valid Write -Ins + Invalid Write—ins = Total Write In Votes]
Total Number of OverVotes for Office
TOTAL VOTES RECEIVED
(IN FIGURES)
4827
36
We, the undersigned Electoral Board, upon examination of the official records deposited with the Clerk of the Circuit Court
of the election held on May 01, 2012, do herby certify that the above is a true and correct Abstract of Votes at the said
election and do, therefore, determine and declare that the following persons) has received the greatest number of votes
cast for the Mayor.
David A. Bowers
Given under our hands this 4TH day of MAY 1 2012
Chairman
, Vice Chairman
All Secretary
Secretary, Electoral Board
0
ABSTRACT of VOTES
Cast in ROANOKE CITY, VIRGINIA
at the 2012 May City General Election held on May 01, 2012 for,
Member City Council
District: ROANOKE CITY
NAMES OF CANDIDATES ON THE BALLOT TOTAL VOTES RECEIVED
(IN FIGURES)
Court G. Rosen 7224
Anita James Price 6568
Sherman P. Lea, Sr. 6364
Brandon E. Bushnell
Total Write -In votes [From Write -Ins Certifications] 172
[Valid Write -ins + Invalid Write—ins = Total Write In Votes]
Total Number of OverVotes for Office
We, the undersigned Electoral Board, upon examination of the official records deposited with the Clerk of the Circuit Court
of the election held on May 01, 2012, do herby certify that the above is a true and correct Abstract of Votes at the said
election and do, therefore, determine and declare that the following person(s) has received the greatest number of votes
cast for the Member City Council.
1. Court G. Rosen
2. Anita James Price
3. Sherman P. Lea, Sr.
this 4TH day of MAY 1 2012
Chairman
Vice Chairman
f^ V ,Secretary
Secretary, Electoral Board
June 8, 2012
Wayne G. Strickland
Executive Director
Roanoke Valley Alleghany
Regional Commission
P. O. Box 2569
Roanoke, Virginia 24010
Dear Mr. Strickland:
This is to advise you that Christopher P. Morrill has qualified as the City official and
Braxton G. Naff has qualified as the Citizen representative of the Roanoke Valley -
Alleghany Regional Commission for three -year terms of office, each, ending June 30,
2015.
Sincerely,
A0 -) o'_'
Stephanie M. Moon, MMC
City Clerk
CITY OF ROANOKE
A
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011 -1536
Telephaae: (540) 853 -2541
Fax: (540) 853 -1145
STEPHANIE M. MOON, MMC
E -mail: alerk@roarukeva.gov
JONATHAN E. CRAFT'
City Clerk
Deputy City Clerk
CECELIA T. WEBB
Ani,wt Deputy City Clerk
June 8, 2012
Wayne G. Strickland
Executive Director
Roanoke Valley Alleghany
Regional Commission
P. O. Box 2569
Roanoke, Virginia 24010
Dear Mr. Strickland:
This is to advise you that Christopher P. Morrill has qualified as the City official and
Braxton G. Naff has qualified as the Citizen representative of the Roanoke Valley -
Alleghany Regional Commission for three -year terms of office, each, ending June 30,
2015.
Sincerely,
A0 -) o'_'
Stephanie M. Moon, MMC
City Clerk
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to -wit:
I, Christopher P. Morrill, do solemnly swear that I will support the Constitution
of the United States of America and the Constitution of the Commonwealth of Virginia,
and that I will faithfully and impartially discharge and perform all the duties incumbent
upon me as a City representative of the Roanoke Valley - Alleghany Regional
Commission for a three year term of office ending June 30, 2015, according to the best
of my ability. So help me God. n
/ I /A �
dH_RWTOPHER P. MORRILL
The foregoing oath of office was taken, sworn to, and subscribed before me by
Christopher P. Morrill thi`/ *day of 2012.
Brenda S. Hamilton, Clerk of the Circuit Court
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to -wit:
I, Braxton G. Edward Naff do solemnly swear that I will support the Constitution
of the United States of America and the Constitution of the Commonwealth of Virginia,
and that I will faithfully and impartially discharge and perform all the duties incumbent
upon me as the Citizen representative of the Roanoke Valley - Alleghany Regional
Commission for a three year term of office ending June 30, 2015, according to the best
of my ability. So help me God.
BWTON . ED ARD FF
The foregoing oath of office was taken, sworn to, and subscribed before me by
Braxton G. Edward Neff this ay `day of /iA 2012.
Brenda S. Hamilton, Clerk of the Circuit Court
Ann H. Shawver, Secretary
City of Roanoke Finance Board
Roanoke, Virginia
Dear Ms. Shawver:
This is to advise you that Brian K. Redd has qualified as a member of the City of
Roanoke Finance Board, for a two -year term of office ending June 30, 2014.
Sincerely,
�Y7 lotr,
Stephanie M. Moon, MM
City Clerk
CITY OF ROANOKE
1 °
OFFICE OF THE CITY CLERK
-
215 Church Avenue, S. W., Suite 456
!�
Roanoke, Virginia 24011 -1536
Telephone (540)853 -2541
Fax: (540) 853 -1145
STEPHANIE A MOON, MMC
E -mail: clerk@r,amkeva.gov
JONATHAN E. CRAFT
City Clerk
Deputy City Clerk
CECELIAT. WEBB
Assistant Deputy City Clerk
June 5, 2012
Ann H. Shawver, Secretary
City of Roanoke Finance Board
Roanoke, Virginia
Dear Ms. Shawver:
This is to advise you that Brian K. Redd has qualified as a member of the City of
Roanoke Finance Board, for a two -year term of office ending June 30, 2014.
Sincerely,
�Y7 lotr,
Stephanie M. Moon, MM
City Clerk
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to -wit:
I, Brian Redd, do solemnly swear that I will support the Constitution of the United
States of America and the Constitution of the Commonwealth of Virginia, and that I will
faithfully and impartially discharge and perform all the duties incumbent upon me as a
member of the City of Roanoke Finance Board for a two -year term of office ending
June 30, 2014, according to the best of my ability. So help me God.
�/
BRIAN REDD
The foregoing oath of office was taken, sworn to, and subscribed before me by Brian Redd
this L-lay of 57� 2012.
Brenda S. Hamilton, Clerk of the Circuit Court
By Clem
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
=° Roanoke, Virginia 24011 -1536
'Telephone: (540) 853 -2541
Fax: (540) 853 -1145
STEPHANIE M. MOON, MMC E -mail: elerk@roanokeva.gov JONATHAN E. CRAFr
City Clerk Deputy City Clerk
CECELIA T. V,EDD
Assistant Deputy City Clerk
June 5, 2012
Carolyn Glover, Secretary
Personnel and Employment Practices Commission
Roanoke, Virginia
Dear Ms. Glover:
This is to advise you that the Reverend Dr. William Lee and Katina Casey Hamlar have
qualified as members of the Personnel and Employment Practices Commission forthree-
year terms of office, each, ending June 30, 2015.
Sincerely,
Stephanie M. Moon, MMC
City Clerk
SMM:ctw
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to -wit:
I, William Lee, do solemnly swear that I will support the Constitution of the United
States of America and the Constitution of the Commonwealth of Virginia, and that I will
faithfully and impartially discharge and perform all the duties incumbent upon me as a
member of the Personnel and Employment Practices Commission for a three -year term of
office ending June 30, 2015, according to the best of my ability. So help me God.
xt2= t" �-
WILLIAM LEE
The foregoing oath of office was taken, sworn to, and subscribed before me by William Lee
thisa3rdday of 1 2012.
Brenda S. Hamilton, Clerk of the Circuit Court
Clerk
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to -wit:
I, Katina Casey Hamlar, do solemnly swear that I will support the Constitution of
the United States of America and the Constitution of the Commonwealth of Virginia, and
that I will faithfully and impartially discharge and perform all the duties incumbent upon me
as a member of the Personnel and Employment Practices Commission for a three -year
term of office ending June 30, 2015, according to the best of my ability. So help me God.
TINA CASEY MLAR
The foregoing oath of office was taken, sworn to, and subscribed before me by
Katina Casey Hamlar thi 3 day of -j N >I ". 2012.
I
Brenda S. Hamilton, Clerk of the Circuit Court
n
By
a
CITY OF ROANOKE
( A
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011 -1536
Telephone: (540)853 -2541
Fza: (540)853 -1145
STEPHANIE M. MOON, MMC
E -snail derk@roanokeva.gov
JONATHAN E. CRAFT
City Clerk
Deputy City Clerk
CECELIA C WEBB
Assistant Deputy City Clerk
June 5, 2012
Melissa Murray, Secretary
Roanoke Arts Commission
Roanoke, Virginia
Dear Ms. Murray:
This is to advise you that Greg Webster, Lucy Lee and Margaret Hannapel have qualified
as members of the Roanoke Arts Commission for three - yearterms of office, each, ending
June 30, 2015.
Sincerely,
*�— �
h-) , "b
Stephanie M. Moon, MMC
City Clerk
SMM:ctw
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to -wit:
I, Greg Webster, do solemnly swear that I will support the Constitution of the United
States of America and the Constitution of the Commonwealth of Virginia, and that I will
faithfully and impartially discharge and perform all the duties incumbent upon me as a
member of the Roanoke Arts Commission for a three -year term of office ending
June 30, 2015, according to the best of my ability. So help me God.
GRE WEBSTER
The foregoing oath of office was taken, sworn to, and subscribed before me by
Greg Webster this _'�-I day of 2012.
Brenda S. Hamilton, Clerk of the Circuit Court
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to -wit:
I, Lucy Lee, do solemnly swear that I will support the Constitution of the United
States of America and the Constitution of the Commonwealth of Virginia, and that I will
faithfully and impartially discharge and perform all the duties incumbent upon me as a
member of the Roanoke Arts Commission for a three -year term of office ending
June 30, 2015, according to the best of my ability. So help me God.
(7� X
LUCY LE;
The foregoing oath of office was taken, sworn to, and subscribed before me by Lucy Lee
Vlt
this � day of 2012.
Brenda S. Hamilton, Clerk of the Circuit Court
By 1 Clerk
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to -wit:
I, Margaret Hannapel, do solemnly swearthat I will support the Constitution of the
United States of America and the Constitution of the Commonwealth of Virginia, and that I
will faithfully and impartially discharge and perform all the duties incumbent upon me as a
member of the Roanoke Arts Commission for a three -year term of office ending June 30,
2015, according to the best of my ability. So help me God.
mAIMARET HANN EL
The foregoing oath of office was taken, sworn to, and subscribed before me by
Margaret Hannapel this _k�- day of 2012.
Brenda S. Hamilton, Clerk of the Circuit Court
as
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
I`
Roanoke, Virginia 24011 -1536
Telephone: (540) 853 -2541
Fax: (540) 853 -1145
STEPRANIEM. MOON, MMC
E -mail: elerkGroanokeva.guv
JONATHAN E. CRAFT
City Clerk
Deputy City Clerk
CECELIA, T. WE6H
Assistant Deputy City Clerk
June 5, 2012
Robert A. Clement, Jr.
Neighborhood Services Coordinator
Roanoke, Virginia
Dear Mr. Clement:
This is to advise you that Braxton G. Naff has qualified as a member of the Roanoke
Neighborhood Advocates to fill the unexpired term of Ronald McCorkle ending June 30,
2013.
Sincerely,
*i)-)-
Stephanie M. Moon, MMC
City Clerk
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to -wit:
I, Braxton G. Edward Naff, do solemnly swear that I will support the Constitution of
the United States of America and the Constitution of the Commonwealth of Virginia, and
that I will faithfully and impartially discharge and perform all the duties incumbent upon me
as a member of the Roanoke Neighborhood Advocates to fill the unexpired term of
Ron McCorkle ending June 30, 2013, according to the best of my ability. So hop me God.
-I Xytra WYMN-01 ii
The foregoing oath of office was taken, sworn to, and subscribed before me by
Braxton G. Edward Naff this day of 2012.
Brenda S. Hamilton, Clerk of the Circuit Court
�.
�)L n
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
'-`
Roanoke, Virginia 24011 -1536
Telephone: (540)853 -2541
Fax: (540)853 -1145
STEPRANIEM. MOON, MMC
L -mail elerkarpauukeva.gpv
JONATHAN E. CRAFT
City Clerk
Deputy Cily Clerk
CECELIA T. WEBB
Assistant Deputy City Clerk
June 5, 2012
Ann H. Shawver, Secretary
City of Roanoke Pension Plan, Board of Trustees
Roanoke, Virginia
Dear Ms. Shawver:
This is to advise you that Melvin Sanders has qualified as the Fire /Police representative of
the City of Roanoke Pension Plan, Board of Trustees, fora two - yearterm of office ending
June 30, 2014.
Sincerely,
Yn
Stephanie M. Moon, MMC
City Clerk
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to -wit:
I, Melvin Sanders, do solemnly swear that I will support the Constitution of the
United States of America and the Constitution of the Commonwealth of Virginia, and that I
will faithfully and impartially discharge and perform all the duties incumbent upon me as
the Fire /Police representative of the City of Roanoke Pension Plan, Board of Trustees, for
a two -year term of office ending June 30, 2014, according to the best of my ability. So help
me God.
/ i'
MELVIN SANDERS
The foregoing oath of office was taken, sworn to, and subscribed before me by
i.
Melvin Sanders this day of �b L2012.
Brenda S. Hamilton, Clerk of the Circuit Court
`t+ CITY COUNCIL AGENDA REPORT
To: Honorable Mayor and Members of City Council
Meeting: June 4, 2012
Subject: Activity Report - Roanoke Valley Convention and Visitors Bureau
I would like to sponsor a briefing from Landon Howard, Executive Director of
the Roanoke Valley Convention and Visitors Bureau, to present a report to City
Council on recent and ongoing Bureau activities.
(1__
Christopher P. Morrill
City Manager
Distribution: Council Appointed Officers
J
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 4th day of June, 2012.
No. 39398- 060412.
A RESOLUTION authorizing the acceptance of an Employee Advancement for Temporary Assistance
to Needy Families (TANF) Participants grant from the Virginia Department of Social Services; authorizing the
City of Roanoke to serve as the primary fiscal agent for the distribution of such funds to thepmvider agencies for
services provided to the local DSS agencies; and authorizing execution of any and all necessary documents to
comply with the terms and conditions of the grant.
BE IT RESOLVED by the Council of the City of Roanoke that
The Employee Advancement for Temporary Assistance to Needy Families (TANF) Participants
grant from the Virginia Department of Social Services, for the purpose of maintaining and improving existing
services to eligible TANF recipients, in the amount of $363,000, for the period commencing July 1, 2012, until
June 30, 2013, as set forth in the City Council Agenda Report dated June 4, 2012, is hereby ACCEPTED.
2. The City of Roanoke is authorized to he the primary fiscal agent for this grant and shall be
responsible for distributing the grant proceeds to the provider agencies for services provided to the local DSS
agencies.
3. The City Manager is hereby authorized to execute any and all requisite documents pertaining to
the City's acceptance of these funds, and to famish such additional information as may be required in connection
with the City's acceptance of the grant funds. All such documents shall be approved as to form by the City
Attorney.
R -Tara` not swm va mg anp coalition 64- 2012do
ATTEST:
h�.ot, `
City Clerk.
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 4th day of June, 2012.
No. 39399 - 060412.
AN ORDINANCE to appropriate funding from the Commonwealth of Virginia
for the Southwest Virginia Regional Employment Coalition Grant, amending and
reordaining certain sections of the 2011 -2012 Grant Fund Appropriations, and
dispensing with the second reading by title of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that the following
sections of the 2011 -2012 Grant Fund Appropriations be, and the same are hereby,
amended and reordained to read and provide as follows:
Appropriations
Fees for Professional Services 35- 630 - 8864 -2010 $363,000
Revenues
SWVA Regional Employment Coalition FY13 35- 630 -8864 -8864 363,000
Pursuant to the provisions of Section 12 of the City Charter, the second reading
of this ordinance by title is hereby dispensed with.
ATTEST:
C,,JMJ
City Clerk.
CITY COUNCIL AGENDA REPORT
To: Honorable Mayor and Members of City Council
Meeting: June 4, 2012
Subject: Southwest Virginia Regional Employment Coalition
Background:
The City of Roanoke Department of Social Services, in collaboration with the local
departments of social services in Roanoke County, Franklin County, Craig County and
Botetourt County, along with Total Action Against Poverty, Blue Ridge Behavioral
Healthcare, and Goodwill Industries of the Valleys, have been awarded funding for the
Employment Advancement for Temporary Assistance to Needy Families (TANF)
Participants grant from the Virginia Department of Social Services (VDSS) in the
amount of $363,000. The agencies named have formed the Southwest Virginia
Regional Employment Coalition. The grant is to assist citizens of our localities who
are receiving TANF benefits to obtain employment or, where appropriate, an
alternative disability income. The funds are available for use from July 1, 2012,
through June 30, 2013. The City of Roanoke is to be the primary fiscal agent for this
grant, and is to be responsible for distributing the grant proceeds to the provider
agencies for services provided to the local DSS agencies.
Considerations:
The above grant funding is required to maintain existing services to the TANF
population such as job development /placement, mental health screening and referral,
and medical case management, which will enable them to obtain employment. When
appropriate, Supplemental Social Security Income advocacy is provided in an effort to
obtain an alternative monthly disability income for this population.
Recommended Action:
Adopt a resolution accepting the grant, authorizing the City of Roanoke to be the
fiscal agent for the grant, and authorizing the City Manager to execute all appropriate
documents related to acceptance of the funding. All documents shall be in such form
as approved by the City Attorney.
Adopt the accompanying budget ordinance to establish a revenue estimate in the
amount of $363,000 and appropriate the same amount to accounts to be established
in the Grant Fund by the Director of Finance.
— (� W__ . - - - - --
Christopher P. Morrill
City Manager
Distribution: Council Appointed Officers
R. Brian Townsend, Assistant City Manager for Community Development
Jane R. Conlin, Director of Human /Social Services
The Lamar Company, LLC
1545 Patrick Road N. E.
Roanoke, Virginia 24012
Attn:Robert Haynes
Dear Mr. Haynes:
I am enclosing copy of Resolution No. 39400 - 060412 accepting and expressing
appreciation for the donation of funds in the amount of $20,000.00 to the City of
Roanoke as part of the Beautify Roanoke Interchanges Through Enhancement (BRITE)
Program.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, June 4, 2012.
Sincerely,
Stephanie M. Moon, MMC
City Clerk
Enclosure
PC: Christopher P. Morrill, City Manager
Timothy R. Spencer, Acting City Attorney
Ann H. Shawver, Director of Finance
R. Brian Townsend, Assistant City Manager for Community Development
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
!`
Roanoke, Virginia 24011 -1536
Telephone: (540) 853-2541
Fax: (540)853 -1145
STEPHANIE M. MOON, MMC
E -mail: derkCroanokeva.gov
JONATHAN E.CRAFT
City Clerk
Deputy City Clerk
June 5, 2012
CECELIA T. WEee
Assistant Deputy City Clerk
The Lamar Company, LLC
1545 Patrick Road N. E.
Roanoke, Virginia 24012
Attn:Robert Haynes
Dear Mr. Haynes:
I am enclosing copy of Resolution No. 39400 - 060412 accepting and expressing
appreciation for the donation of funds in the amount of $20,000.00 to the City of
Roanoke as part of the Beautify Roanoke Interchanges Through Enhancement (BRITE)
Program.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, June 4, 2012.
Sincerely,
Stephanie M. Moon, MMC
City Clerk
Enclosure
PC: Christopher P. Morrill, City Manager
Timothy R. Spencer, Acting City Attorney
Ann H. Shawver, Director of Finance
R. Brian Townsend, Assistant City Manager for Community Development
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 4th day of June, 2012.
No. 39400 - 060412.
A RESOLUTION accepting a donation of funds from The Lamar Company, L.L.C., a/k/a
Lamar Outdoor Advertising (Lamar), in the amount of $20,000 to the City as part of the
Beautify Roanoke Interchanges Through Enhancement ( BRITE) Program; authorizing the City
Manager to take any necessary actions in order to obtain, accept, and administer such donation,
and to execute a landscaping maintenance agreement with the Commonwealth of Virginia,
Department of Transportation ( "VDOT ").
WHEREAS, Lamar has offered to donate to the City $20,000, to be provided in $4,000
annual increments over a 5 -year period beginning May 2012, as part of the BRITE Program to
assist the City with the maintenance of the landscaping located in one quadrant of the
I -581 /Route 220 corridor, which right of way is owned by VDOT; and
WHEREAS, it is necessary that the City enter into a new landscaping maintenance
agreement with VDOT to govern the terms and conditions over which the City will maintain the
landscaping in such right of way, when the City's current landscaping maintenance agreement
with VDOT will end in May 2013.
NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke as
follows:
The City of Roanoke hereby accepts the donation from Lamar in the amount of
$20,000, to be provided the City in $4,000 annual increments over a 5 -year period commencing
May 2012, in connection with the BRITE Program, all as more particularly set forth in the City
Council Agenda Report dated June 4, 2012.
R -Lamar Advertising dorution -BRUE Progmm.64- 2012.doc
2. The City Manager is further authorized to execute any necessary documents,
provide any additional information, and to take any necessary actions in order to obtain, accept,
receive, implement, use, and administer such donation, in a form approved by the City Attorney.
3. This Council wishes to express its appreciation and that of the citizens of the City
of Roanoke to Lamar for its generous donation as part of the BRITE program to assist the City
with the maintenance of the landscaping as described above.
4. The City Manager is authorized to enter into a new landscaping maintenance
agreement with the Commonwealth of Virginia, Department of Transportation, to govern the
terns and conditions of the City's responsibility to maintain the landscaping in the I -581/ Route
220 corridor, for a term commencing May 2013, and continuing as long as such landscaping is in
effect, in a form approved by the City Attorney.
5. The City Clerk is directed to transmit a copy of this Resolution to Lamar
expressing the City's appreciation for its donation.
ATTEST:
i
City Clerk
R -Lamar Advertising dcwtioo-BRrm Progwn 64 2012 dw 2
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 4th day of June, 2012.
No. 39401 - 060412.
AN ORDINANCE to appropriate funding from The Lamar Company L.L.C. to the
VDOT Comprehensive Roadside project, amending and reordaining certain sections of the
2011 -2012 Capital Projects Fund Appropriations, and dispensing with the second reading
by title of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that the following
sections of the 2011 -2012 Capital Projects Fund Appropriations be, and the same are
hereby, amended and reordained to read and provide as follows:
Appropriations
Appropriated from Third Party 08- 530 - 9841 -9004 $ 20,000
Revenues
Roadside Management Program Contribution —
The Lamar Company L.L.C. 08- 530 - 9841 -9821 20,000
Pursuant to the provisions of Section 12 of the City Charter, the second reading
of this ordinance by title is hereby dispensed with.
ATTEST:
A4, d-�). h�01�j
City Clerk.
CITY COUNCIL AGENDA REPORT
°�m6o
To: Honorable Mayor and Members of City Council
Meeting: June 4, 2012
Subject: BRITE ( "Beautify Roanoke Interchanges Through Enhancement ")
Sponsorship funding from The Lamar Company, L.L.C.
Background:
In 2005, the Virginia Department of Transportation (VDOT) established comprehensive
roadside management regulations that allow local governments, communities,
businesses, and individuals to participate in the improvement and management of state -
maintained roadsides.
Modeled after VDOT's program, the City of Roanoke initiated its BRITE Program to
encourage participation by area businesses and organizations. The BRITE program
focuses on the 1 -581/ Route 220 corridor and is jointly administered by Economic
Development and the Transportation Division of Public Works.
Considerations:
In 2007, The Lamar Company, L.L.C. (Lamar Outdoor Advertising) became the first
participant in the City's BRITE program, sponsoring landscaping at the 1 -581 Interchange
with Orange Avenue. Lamar's initial five -year commitment has expired and the company
has graciously agreed to renew funding to support maintenance of the landscaping in
this area for another five years. Lamar has agreed to provide a total of $20,000 over the
next five years, to be provided in annual amounts of $4,000. In accordance with the
provisions of the program, their sponsorship sign will remain at this location to
recognize their contribution to the City and its vision.
The City's existing agreement with VDOT for installation and maintenance of
landscaping on VDOT right of way remains in effect until May 2013. At that time, the
City and VDOT will need to renew that agreement which stipulates that the City will
continue to maintain this area but has no funding implications.
Recommended Action:
Accept the donation from The Lamar Company, L.L.C., authorize the City Manager to
execute the required program agreement, such agreement to be approved as to form by
the City Attorney, establish a revenue estimate in the amount of $20,000, and
appropriate the same amount into a capital account entitled "VDOT Comprehensive
Roadside Project," account number 08 -530 -9841.
( - ---- k -- - - - --
Christopher P. Morrill
City Manager
Distribution: Council Appointed Officers
M e. i
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 4th day of .Tune, 2012.
No. 39402 - 060412.
AN ORDINANCE to appropriate funding from the Western Virginia Water
Authority to the GIS Study project, amending and reordaining certain sections of the 2011-
2012 Department of Technology Fund Appropriations, and dispensing with the second
reading by title of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that the following
sections of the 2011 -2012 Department of Technology Fund Appropriations be, and the
same are hereby, amended and reordained to read and provide as follows:
Appropriations
Appropriated from Third Party 13 -430- 9804 -9004 $ 15,000
Revenues
WVWA - Aerial Photography Reimbursement 13- 430 - 9804 -9803 15,000
Pursuant to the provisions of Section 12 of the City Charter, the second reading
of this ordinance by title is hereby dispensed with.
ATTEST: ;� M
City Clerk.
CITY COUNCIL AGENDA REPORT
To: Honorable Mayor and Members of City Council
Meeting: June 4, 2012
Subject: Appropriation of Funds for New High Resolution Aerial
Photography
Background:
The State of Virginia has provided aerial imagery of the City of Roanoke in an
upgraded three (3) inch resolution as requested by Department of Technology.
The total cost for the upgrade was $47,560.50 with various City departments as
well as the Western Virginia Water Authority agreeing to contribute towards the
cost. The contributions from the various City departments have already been
processed by administrative transfer to the Department of Technology's GIS
Study project account.
Considerations:
Funds have been received from the Western Virginia Water Authority in the
amount of $15,000 and need to be appropriated to the Department of
Technology GIS Study project account.
Recommended Action:
Adopt the accompanying budget ordinance and authorize the Director of
Finance to establish a revenue estimate in the amount of $15,000 in the
Department of Technology Fund Operating revenue account and to appropriate
funding in the same amount to account 13- 430 - 9804 -9004 (GIS Study -
Appropriation from Third Party).
xvistop�P. Morrill
City Manager
Distribution: Council Appointed Officers
Sherman M. Stovall, Assistant City Manager for Operations
Roy M. Mentkow, Director, Department of Technology
Philip C. Schirmer, P.E., L.S., City Engineer
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 4th day of dune, 2012.
No. 39403 - 060412.
AN ORDINANCE to appropriate funding from the Commonwealth of Virginia to
the Department of Social Services for the operation of the Virginia Institute for Social
Services Training Activities (VISSTA) program, amending and reordaining certain
sections of the 2011 -2012 General Fund Appropriations, and dispensing with the
second reading by title of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that the following
sections of the 2011 -2012 General Fund Appropriations be, and the same are hereby,
amended and reordained to read and provide as follows:
Appropriations
VISSTA—
Regular Employee Salaries
VISSTA
— City Retirement
VISSTA
— FICA
VISSTA
— Termination Leave Wages
VISSTA
— Telephone
VISSTA
— Cellular Telephone
VISSTA
— Other Rental
Revenues
01-
VISSTA
- 5318 -2021
01- 630 -5318 -1002 $ 2,408
01-
630
- 5318 -1105
434
01-
630
- 5318 -1120
787
01-
630
- 5318 -1150
7,873
01-
630
- 5318 -2020
527
01-
630
- 5318 -2021
205
01-
630
- 5318 -3075
15,837
01- 110 - 1234 -0671 28,071
Pursuant to the provisions of Section 12 of the City Charter, the second reading
of this ordinance by title is hereby dispensed with.
ATTEST:
City Clerk.
CITY COUNCIL AGENDA REPORT
� 4"O"D
To: Honorable Mayor and Members of City Council
Meeting: June 4, 2012
Subject: Additional Funding for the Department of Social Services
Background:
Until FY 2011 -2012, the City of Roanoke Department of Social Services (RDSS) managed
the Virginia Institute for Social Services Training Activities ( VISSTA). The VISSTA
program provides for ongoing and in- service training for local social services staff. In
2011, RDSS was informed by the Commonwealth of Virginia Department of Social
Services (VDSS) that the VISSTA program would be managed by VDSS as of July 1, 2011.
Therefore, no funding for the VISSTA program was included in the RDSS FY -2012
budget. However, the VISSTA program was not officially taken over by the State until
October 1, 2011, thereby requiring the RDSS to incur expenses from July 1, 2011 to
October 1, 2011, in the amount of $28,071.
Considerations:
The City of Roanoke Department of Social Services VISSTA expenditures total $28,071
and exceed the current FY 2012 budget. The expenses of $28,071 were reimbursed by
the Commonwealth of Virginia at 100% (no local match needed). An amendment to the
FY 2012 budget is necessary to increase the revenue estimate to account for the receipt
of State reimbursement, and to appropriate that revenue to corresponding accounts in
the RDSS expense budget which were incurred for the VISSTA program.
Recommended Action:
Increase the General Fund revenue estimate by $28,071 in the following account:
01- 110 - 1234 -0671 ( VISSTA) $28,071
Appropriate funding in the amount of $28,071 in the following accounts
01-630-5318-1002 (Regular Employee Salaries) $ 2,408
01- 630 -5381 -1105 (City Retirement) 434
01- 630 - 5318 -1120 (FICA) 787
01- 630 -5318 -1150 (Termination Leave Wages) 7,873
01- 630 -5318 -2020 (Telephone) 527
01- 630 -5318 -2021 (Telephone - Cellular) 205
01- 630 -5318 -3075 (Other Rental) 15.837
'LAI, OTO $28,071
--- - - - - --
Christopher P. Morrill
City Manager
Distribution: Council Appointed Officers
R. Brian Townsend, Assistant City Manager for Community Development
Jane R. Conlin, Director of Human /Social Services
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 4th day of June, 2012.
No. 39404 - 060412.
AN ORDINANCE to increase Police Off -Duty Earnings expense and revenue
budget estimates, amending and reordaining certain sections of the 2011 -2012 General
Fund Appropriations, and dispensing with the second reading by title of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that the following
sections of the 2011 -2012 General Fund Appropriations be, and the same are hereby,
amended and reordained to read and provide as follows:
Appropriations
Off -Duty Earnings - Police Administration
Off -Duty Earnings - Police Investigation
Off -Duty Earnings - Police Patrol
Off -Duty Earnings - Police Services
Off -Duty Earnings - Police Training
Revenues
Off -Duty Billings - Police
01- 640 - 3111 -1015 $ 18,000
01-
640
- 3112
-1015
65,000
01-
640
- 3113
-1015
390,000
01-
640
- 3114
-1015
17,000
01-
640 -
3115
-1015
31,000
01- 110 - 1234 -1298 521,000
Pursuant to the provisions of Section 12 of the City Charter, the second reading
of this ordinance by title is hereby dispensed with.
ATTEST:
City Clerk. �_
COUNCIL
CITY AGENDA O.
To: Honorable Mayor and Members of City Council
Meeting: June 4, 2012
Subject: Off -Duty Earnings Budget Adjustment
Background:
City of Roanoke police officers are allowed to provide off -duty security
service as approved by the Chief of Police. Those organizations making the
request to the City for off -duty officer security services remit payment to the
City of Roanoke and the officers are compensated through the City's payroll
system. The rate structure is outlined in the table below.
Off Duty Request
Officer Compensation
City sponsored event
Overtime rate
Grant funded program
Overtime rate
Organization request
$30 /hour
Organization request - more than 4
officers
5th Officer - $35 /hour
Organization request - less than 48
hours notice
$45 /hour for first 48 hours;
$30 /hour for additional hours
Considerations:
In anticipation of a moderate level of requests from external organizations, a
revenue estimate of $120,000 was included in the FY 2011 -2012 adopted
budget. Due to a significant increase in the number of requests for off -duty
officers, the anticipated revenue and expense estimates will be exceeded by
approximately $521,000. The increase in the provision of off -duty officer
services is due to requests for extended assignments at companies such as
Shenandoah Life, Event Zone, Regal Cinema, as well as Roanoke City Public
Schools for sporting event support and the Roanoke Civic Center for event
support.
Recommendation:
Adopt the accompanying budget ordinance to increase the revenue estimate
for Off -Duty Billings - Police (01- 110 - 1234 -1298, $521,000) and appropriate
funding to the following expenditure accounts totaling $521,000.
Police - Administration
(01-
640 - 3111 -1015)
$ 18,000
Police - Investigation
(01-
640 - 3112
-1015)
65,000
Police - Patrol
(01-
640 - 3113
-1015)
390,000
Police - Services
(01-640-3114-1015)
17,000
Police - Training
(01-
640 - 3115
-1015)
31.000
$ 521,000
J't —
--- -----
Christopher P. Morrill
City Manager
c: Council Appointed Officers
R. Brian Townsend, Assistant City Manager for Community Development
Amelia C. Merchant, Director of Management and Budget
Christopher C. Perkins, Chief of Police
F
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 4th day of June, 2012.
No. 39405- 060412.
AN ORDINANCE to de- appropriate funding from the Commonwealth of
Virginia to the Department of Social Services, amending and reordaining certain
sections of the 2011 -2012 General Fund Appropriations, and dispensing with the
second reading by title of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that the following
sections of the 2011 -2012 General Fund Appropriations be, and the same are hereby,
amended and reordained to read and provide as follows:
Appropriations
Subsidized Adoption ME
Day Care Services
Independent Living ETV
Revenues
Independent Living
Foster Care
Day Care
01- 630 - 5314 -3155 $ 600,000
01- 630 - 5314 -3159 ( 1,930,460)
01- 630 - 5314 -3162 5,362
01- 110- 1234 -0668 5,362
01- 110 - 1234 -0675 600,000
01- 110 - 1234 -0686 ( 1,930,460)
Pursuant to the provisions of Section 12 of the City Charter, the second reading
of this ordinance by title is hereby dispensed with.
ATTEST:
City Clerk.
0 CITY COUNCIL AGENDA REPOR2
To: Honorable Mayor and Members of City Council
Meeting: June 4, 2012
Subject: De- appropriation of Funds for Department of Social Services
Background:
The Department of Social Services ( "DSS ") has experienced an increase in
demand for Independent Living and Subsidized Adoption IV -E services over the
past year. The Independent Living program provides financial assistance to
former foster care recipients for housing, counseling, employment, education
and other services to complement their efforts to achieve self- sufficiency. The
Subsidized Adoption IV -E program provides families with the necessary funds to
cover expenses for room and board, special needs care, and miscellaneous
expenses for foster children who have been adopted. Additionally, DSS was
informed by the Commonwealth of Virginia Department of Social Services
( "VDSS ") that the Day Care program funding would be managed by VDSS as of
January 1, 2012. The Day Care program provides assistance to people with day
care services so that they can stay employed. The services provided by these
programs include therapeutic treatments, medical services, speech and physical
therapy, equipment purchases, day care for children with special needs and
regular day care. Due to the state's management of the Day Care program
funding, a budget amendment is needed to reduce the FYI revenue budget for
the Day Care program and de- appropriate the expense budget for the Day Care
program.
Considerations:
The Department of Social Services expenditures in the Independent Living and
subsidized Adoption service areas are projected to exceed budget by $605,362.
Expenditures for the Day Care Program are projected to be under budget by
$1,930,460.
Recommended Action:
Adopt the accompanying budget ordinance to:
• Reduce the revenue estimate for Daycare Services (01 -110-1234-0686) in
the amount of $1,930,460
• De- appropriate the expenditure budget for Daycare Services (01 -630-
5314-31 59) in the amount of $1,930,460
• Increase the revenue estimate for Foster Care (01- 110 - 1234 -0675) in the
amount of $600,000
• Increase the revenue estimate for Independent Living (01 -110- 1234 -0668)
in the amount of $5,362
Increase the expenditure budget for Subsidized Adoption IV -3 (01 -630-
5314-31 55) in the amount of $600,000
Increase the expenditure budget for Independent Living -ETV (01 -630-
5314 -3162) in the amount of $5,362
*io- --------
P. Morrill
City Manager
Distribution: Council Appointed Officers
R. Brian Townsend, Assistant City Manager for Community Development
Jane R. Conlin, Director of Human /Social Services
STEPHANIE M. MOON, MMC CECELIA T. WEBB
City Clerk Assistant Deputy City Clerk
June 6, 2012
Studio Roanoke
30 Campbell Avenue, S W.
Roanoke, Virginia 24011
Attn: Ben R. Williams
Dear Mr. Williams:
Pursuant to Resolution No. 39406 - 060412 adopted bythe Council of the City of Roanoke
at a regular meeting held on June 4, 2012, Council concurred in and approved the
recommendations of the Roanoke Arts Commission's allocation of City funds, in the
amount of $5,000.00, to the Studio Roanoke for Fiscal Year 2012 -2013. Please refer to
www.roanokeva.gov /econdevel with regard to disbursement of funds.
The City of Roanoke values and appreciates the many contributions of the Studio
Roanoke. It is hoped that the City's investment plays a significant role in your ongoing
progress and development.
Sincerely,
Stephanie M. Moon, MMC
City Clerk
pc: Christopher P. Morrill, City Manager
Timothy Spencer, Acting City Attorney
Ann H. Shawver, Director of Finance
Amelia Merchant, Director, Office of Management and Budget
Susan Jennings. Art and Culture Coordinator
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
�1�A1.r
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011 -1536
Telephone: (540)853 -2541
.�
Far: (540)853 -1145
E -en": elerk@roanokeva.gov JONATHAN E. CRAFT
Deputy City Clerk
STEPHANIE M. MOON, MMC CECELIA T. WEBB
City Clerk Assistant Deputy City Clerk
June 6, 2012
Studio Roanoke
30 Campbell Avenue, S W.
Roanoke, Virginia 24011
Attn: Ben R. Williams
Dear Mr. Williams:
Pursuant to Resolution No. 39406 - 060412 adopted bythe Council of the City of Roanoke
at a regular meeting held on June 4, 2012, Council concurred in and approved the
recommendations of the Roanoke Arts Commission's allocation of City funds, in the
amount of $5,000.00, to the Studio Roanoke for Fiscal Year 2012 -2013. Please refer to
www.roanokeva.gov /econdevel with regard to disbursement of funds.
The City of Roanoke values and appreciates the many contributions of the Studio
Roanoke. It is hoped that the City's investment plays a significant role in your ongoing
progress and development.
Sincerely,
Stephanie M. Moon, MMC
City Clerk
pc: Christopher P. Morrill, City Manager
Timothy Spencer, Acting City Attorney
Ann H. Shawver, Director of Finance
Amelia Merchant, Director, Office of Management and Budget
Susan Jennings. Art and Culture Coordinator
June 6, 2012
Roanoke Children's Theatre
P.O. Box 4392
Roanoke, Virginia 24015
Attn: Executive Director
Dear Sir or Madam:
Pursuant to Resolution No. 39406 - 060412 adopted by the Council of the City of Roanoke
at a regular meeting held on June 4, 2012, Council concurred in and approved the
recommendations of the Roanoke Arts Commission's allocation of City funds, in the
amount of $9,000.00, to the Roanoke Children's Theatre for Fiscal Year 2012 -2013.
Please refer to www.roanokeva.gov /econdevel with regard to disbursement of funds.
The City of Roanoke values and appreciates the many contributions of the Theatre. It is
hoped that the City's investment plays a significant role in your ongoing progress and
development.
Sincerely,
Stephanie M. Moon, MMC
City Clerk
pc: Christopher P. Morrill, City Manager
Timothy Spencer, Acting City Attorney
Ann H. Shawver, Director of Finance
Amelia Merchant, Director, Office of Management and Budget
Susan Jennings. Art and Culture Coordinator
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
1
Roanoke, Virginia 24011 -1536
Telephone: (540) 853 -2541
r
Fax: (540) 853 -1145
F. -mail derkQroanokeva.gov
JONATHAN E. CRAFT
Deputy City Clerk
STEPHANIE M. MOON, MMC
CECELA T. WEBB
City Clerk
M,ontat Deputy City Clerk
June 6, 2012
Roanoke Children's Theatre
P.O. Box 4392
Roanoke, Virginia 24015
Attn: Executive Director
Dear Sir or Madam:
Pursuant to Resolution No. 39406 - 060412 adopted by the Council of the City of Roanoke
at a regular meeting held on June 4, 2012, Council concurred in and approved the
recommendations of the Roanoke Arts Commission's allocation of City funds, in the
amount of $9,000.00, to the Roanoke Children's Theatre for Fiscal Year 2012 -2013.
Please refer to www.roanokeva.gov /econdevel with regard to disbursement of funds.
The City of Roanoke values and appreciates the many contributions of the Theatre. It is
hoped that the City's investment plays a significant role in your ongoing progress and
development.
Sincerely,
Stephanie M. Moon, MMC
City Clerk
pc: Christopher P. Morrill, City Manager
Timothy Spencer, Acting City Attorney
Ann H. Shawver, Director of Finance
Amelia Merchant, Director, Office of Management and Budget
Susan Jennings. Art and Culture Coordinator
STEPHANIE M. MOON, MMC
City Clerk
June 6, 2012
The Grandin Theatre
1310 Grandin Road
Roanoke, Virginia 24015
Attn: Kathy Chittum
Dear Ms. Chittum:
CECELIA T. WEBS
Assistant Deputy City Clerk
Pursuant to Resolution No. 39406 - 060412 adopted by the Council of the City of Roanoke
at a regular meeting held on June 4, 2012, Council concurred in and approved the
recommendations of the Roanoke Arts Commission's allocation of City funds, in the
amount of $9,000.00, to the Grandin Theatre for Fiscal Year 2012 -2013. Please refer to
www.roanokeva.gov /econdevel with regard to disbursement of funds.
The City of Roanoke values and appreciates the many contributions of the Grandin
Theatre. It is hoped that the City's investment plays a significant role in your ongoing
progress and development.
Sincerely,
Stephanieo'n, MM
City Clerk
pc: Christopher P. Morrill, City Manager
Timothy Spencer, Acting City Attorney
Ann H. Shawver, Director of Finance
Amelia Merchant, Director, Office of Management and Budget
Susan Jennings. Art and Culture Coordinator
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
�R O
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011 -1536
-
Telephone: (540) 853 -2541
k
Fax: (540)853 -1145
E -mail ckrkCroanoke,..,ae JONATHAN E. CRAFT
Deputy City Clerk
STEPHANIE M. MOON, MMC
City Clerk
June 6, 2012
The Grandin Theatre
1310 Grandin Road
Roanoke, Virginia 24015
Attn: Kathy Chittum
Dear Ms. Chittum:
CECELIA T. WEBS
Assistant Deputy City Clerk
Pursuant to Resolution No. 39406 - 060412 adopted by the Council of the City of Roanoke
at a regular meeting held on June 4, 2012, Council concurred in and approved the
recommendations of the Roanoke Arts Commission's allocation of City funds, in the
amount of $9,000.00, to the Grandin Theatre for Fiscal Year 2012 -2013. Please refer to
www.roanokeva.gov /econdevel with regard to disbursement of funds.
The City of Roanoke values and appreciates the many contributions of the Grandin
Theatre. It is hoped that the City's investment plays a significant role in your ongoing
progress and development.
Sincerely,
Stephanieo'n, MM
City Clerk
pc: Christopher P. Morrill, City Manager
Timothy Spencer, Acting City Attorney
Ann H. Shawver, Director of Finance
Amelia Merchant, Director, Office of Management and Budget
Susan Jennings. Art and Culture Coordinator
June 6, 2012
Jim Sears
Center in the Square
1 Market Square S. E., Fifth Floor
Roanoke, Virginia 24011
Dear Mr. Sears:
Pursuant to Resolution No. 39406- 060412 adopted by the Council of the City of Roanoke
at a regular meeting held on June 4, 2012, Council concurred in and approved the
recommendations of the Roanoke Arts Commission's allocation of City funds, in the
amount of $10,000.00, to Center in the Square for Fiscal Year 2012 -2013. Please referto
www.roanokeva.gov /econdevel with regard to disbursement of funds.
The City of Roanoke values and appreciates the many contributions of Center in the
Square. It is hoped that the City's investment plays a significant role in your ongoing
progress and development.
Sincerely,
Stephanie M. Moon, MM
C
City Clerk
pc: Christopher P. Morrill, City Manager
Timothy Spencer, Acting City Attorney
Ann H. Shawver, Director of Finance
Amelia Merchant, Director, Office of Management and Budget
Susan Jennings. Art and Culture Coordinator
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
Ate'
215 Church Avenue, S. W., Suite 456
t�1L
Roanoke, Virginia 24011 -1536
Telephone: (540) 853 -2541
.�
Fax: (540) 853 -1145
E-mail: elerk*roanokeva.gov
JONATHAN E. CRAFT
Deputy City Clerk
STEPHANIE M. MOON, MMC
CECEL W T. WEBB
City Clerk
Assistant Deputy City Clerk
June 6, 2012
Jim Sears
Center in the Square
1 Market Square S. E., Fifth Floor
Roanoke, Virginia 24011
Dear Mr. Sears:
Pursuant to Resolution No. 39406- 060412 adopted by the Council of the City of Roanoke
at a regular meeting held on June 4, 2012, Council concurred in and approved the
recommendations of the Roanoke Arts Commission's allocation of City funds, in the
amount of $10,000.00, to Center in the Square for Fiscal Year 2012 -2013. Please referto
www.roanokeva.gov /econdevel with regard to disbursement of funds.
The City of Roanoke values and appreciates the many contributions of Center in the
Square. It is hoped that the City's investment plays a significant role in your ongoing
progress and development.
Sincerely,
Stephanie M. Moon, MM
C
City Clerk
pc: Christopher P. Morrill, City Manager
Timothy Spencer, Acting City Attorney
Ann H. Shawver, Director of Finance
Amelia Merchant, Director, Office of Management and Budget
Susan Jennings. Art and Culture Coordinator
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011 -1536
Telephone: (540) 853 -2541
r� Far: (540) 853 -1145
E -mail Berko roanokeva.guv JONATHAN E. CRA 7
Deputy City Clerk
STEPHANIE M. MOON, NEW CECELIA T. WEBB
City Clerk Assistant Deputy City Clerk
June 6, 2012
Mill Mountain Theatre
1 Market Square, S. E.
Roanoke, Virginia 24011 -1437
Attn: Executive Director
Dear Sir or Madam:
Pursuant to Resolution No. 39406- 060412 adopted by the Council of the City of Roanoke
at a regular meeting held on June 4, 2012, Council concurred in and approved the
recommendations of the Roanoke Arts Commission's allocation of City funds, in the
amount of $7,500.00, to the Mill Mountain Theatre for Fiscal Year 2012 -2013. Please refer
to www.roanokeva.gov /econdevel with regard to disbursement of funds.
The City of Roanoke values and appreciates the many contributions of the Theatre. It is
hoped that the City's investment plays a significant role in your ongoing progress and
development.
Sincerely,
Stephanie � Mi�Gilrl�
City Clerk
pc: Christopher P. Morrill, City Manager
Timothy Spencer, Acting City Attorney
Ann H. Shawver, Director of Finance
Amelia Merchant, Director, Office of Management and Budget
Susan Jennings. Art and Culture Coordinator
June 6, 2012
Roanoke Ballet Theatre
1318 Grandin Road, S. W.
Roanoke, Virginia 24015
Attn: Executive Director
Dear Sir or Madam:
Pursuant to Resolution No. 39406 - 060412 adopted by the Council of the City of Roanoke
at a regular meeting held on June 4, 2012, Council concurred in and approved the
recommendations of the Roanoke Arts Commission's allocation of City funds, in the
amount of $8,000.00, to the Roanoke Ballet Theatre for Fiscal Year 2012 -2013. Please
refer to www.roanokeva.gov /econdevel with regard to disbursement of funds.
The City of Roanoke values and appreciates the many contributions of the Ballet Theatre.
It is hoped that the City's investment plays a significant role in your ongoing progress and
development.
Sincerely,
Stephanie M. Moon, MMC
City Clerk
PC: Christopher P. Morrill, City Manager
Timothy Spencer, Acting City Attorney
Ann H. Shawver, Director of Finance
Amelia Merchant, Director, Office of Management and Budget
Susan Jennings. Art and Culture Coordinator
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
°i
1L Ate.
215 Church Avenue, S. W., Suite 456
_
Roanoke, Virginia 24011 -1536
Telephone: (540)853 -2541
LL
Fax: (540)853 -1145
E -mail: clerk* roanokeva.gov
JONATHAN E. Cll
Deputy City Clerk
STEPHANIE M. MOON, MMC
CECELIA T. AEBB
City Clerk
Aueistaol Deputy City Clerk
June 6, 2012
Roanoke Ballet Theatre
1318 Grandin Road, S. W.
Roanoke, Virginia 24015
Attn: Executive Director
Dear Sir or Madam:
Pursuant to Resolution No. 39406 - 060412 adopted by the Council of the City of Roanoke
at a regular meeting held on June 4, 2012, Council concurred in and approved the
recommendations of the Roanoke Arts Commission's allocation of City funds, in the
amount of $8,000.00, to the Roanoke Ballet Theatre for Fiscal Year 2012 -2013. Please
refer to www.roanokeva.gov /econdevel with regard to disbursement of funds.
The City of Roanoke values and appreciates the many contributions of the Ballet Theatre.
It is hoped that the City's investment plays a significant role in your ongoing progress and
development.
Sincerely,
Stephanie M. Moon, MMC
City Clerk
PC: Christopher P. Morrill, City Manager
Timothy Spencer, Acting City Attorney
Ann H. Shawver, Director of Finance
Amelia Merchant, Director, Office of Management and Budget
Susan Jennings. Art and Culture Coordinator
June 7, 2011
Roanoke Valley Community Band
4107 Woodvale Drive, S. W.
Roanoke, Virginia 24018
Attn: Executive Director
Dear Sir or Madam:
Pursuant to Resolution No. 39406 - 060412 adopted by the Council of the City of Roanoke
at a regular meeting held on June 4, 2012, Council concurred in and approved the
recommendations of the Roanoke Arts Commission's allocation of City funds, in the
amount of $2,000.00, to the Roanoke Valley Community Band for Fiscal Year 2012 -2013.
Please refer to www,roanokeva.gov /econdevel with regard to disbursement of funds.
The City of Roanoke values and appreciates the many contributions of the Community
Band. It is hoped that the City's investment plays a significant role in your ongoing
progress and development.
Sincerely, y�
Stephanie M. Moon, MMC
City Clerk
pc: Christopher P. Morrill, City Manager
Timothy Spencer, Acting City Attorney
Ann H. Shawver, Director of Finance
Amelia Merchant, Director, Office of Management and Budget
Susan Jennings. Art and Culture Coordinator
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011 -1536
Telephone: (540) 853 -2541
.�
Fax: (540) 853 -1145
E -mail clerkeroanokeva.gov
JONATHAN E. CR
Deputy City Clerk
STEPHANIE M. MOON, MMC
CECELIA T. WEED
City Clerk
AnWttut Deputy City Clerk
June 7, 2011
Roanoke Valley Community Band
4107 Woodvale Drive, S. W.
Roanoke, Virginia 24018
Attn: Executive Director
Dear Sir or Madam:
Pursuant to Resolution No. 39406 - 060412 adopted by the Council of the City of Roanoke
at a regular meeting held on June 4, 2012, Council concurred in and approved the
recommendations of the Roanoke Arts Commission's allocation of City funds, in the
amount of $2,000.00, to the Roanoke Valley Community Band for Fiscal Year 2012 -2013.
Please refer to www,roanokeva.gov /econdevel with regard to disbursement of funds.
The City of Roanoke values and appreciates the many contributions of the Community
Band. It is hoped that the City's investment plays a significant role in your ongoing
progress and development.
Sincerely, y�
Stephanie M. Moon, MMC
City Clerk
pc: Christopher P. Morrill, City Manager
Timothy Spencer, Acting City Attorney
Ann H. Shawver, Director of Finance
Amelia Merchant, Director, Office of Management and Budget
Susan Jennings. Art and Culture Coordinator
June 6, 2012
Eleanor D. Wilson Museum
Hollins University
P. O. Box 9679
Roanoke, Virginia 24020
Attn: Executive Director
Dear Sir or Madam:
JONATHAN E. CRAFT
Deputy City Clerk
CECELIA T. WEDS
Assistant Deputy City Clerk
Pursuant to Resolution No. 39406- 060412 adopted by the Council of the City of Roanoke
at a regular meeting held on June 4, 2012, Council concurred in and approved the
recommendations of the Roanoke Arts Commission's allocation of City funds, in the
amount of $22,000.00, to the Eleanor D. Wilson Museum for Fiscal Year 2012 -2013.
Please refer to www.roanokeva.gov /econdevel with regard to disbursement of funds.
The City of Roanoke values and appreciates the many contributions of the Museum. It is
hoped that the City's investment plays a significant role in your ongoing progress and
development.
Sincerely,
Stephanie M. Moon, MMC
City Clerk
pc: Christopher P. Morrill, City Manager
Timothy Spencer, Acting City Attorney
Ann H. Shawver, Director of Finance
Amelia Merchant, Director, Office of Management and Budget
Susan Jennings. Art and Culture Coordinator
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011 4536
Telephone: (540)853 -2541
Fax: (540)853-1145
STEPHANIE M. MOON, MMC
E-mail; elerk@roanolova.gov
City Clerk
June 6, 2012
Eleanor D. Wilson Museum
Hollins University
P. O. Box 9679
Roanoke, Virginia 24020
Attn: Executive Director
Dear Sir or Madam:
JONATHAN E. CRAFT
Deputy City Clerk
CECELIA T. WEDS
Assistant Deputy City Clerk
Pursuant to Resolution No. 39406- 060412 adopted by the Council of the City of Roanoke
at a regular meeting held on June 4, 2012, Council concurred in and approved the
recommendations of the Roanoke Arts Commission's allocation of City funds, in the
amount of $22,000.00, to the Eleanor D. Wilson Museum for Fiscal Year 2012 -2013.
Please refer to www.roanokeva.gov /econdevel with regard to disbursement of funds.
The City of Roanoke values and appreciates the many contributions of the Museum. It is
hoped that the City's investment plays a significant role in your ongoing progress and
development.
Sincerely,
Stephanie M. Moon, MMC
City Clerk
pc: Christopher P. Morrill, City Manager
Timothy Spencer, Acting City Attorney
Ann H. Shawver, Director of Finance
Amelia Merchant, Director, Office of Management and Budget
Susan Jennings. Art and Culture Coordinator
1
STEPHANIE M. MOON, MMC
City Clerk
David Mickenberg
Executive Director
Taubman Museum
110 Salem Avenue, S. E.
Roanoke, Virginia 24011
Dear Mr. Mickenberg:
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011 -1536
Telephone: (540) 853 -3541
Fax: (540) 853 -1145
E -mail: elerkormmokeva.gov
June 6, 2012
JONATHAN E. CRAFT
Deputy City Clerk
CECELIA C WEDB
Assistant Deputy City Clerk
Pursuant to Resolution No. 39406 - 060412 adopted by the Council of the City of Roanoke
at a regular meeting held on June 4, 2012, Council concurred in and approved the
recommendations of the Roanoke Arts Commission's allocation of City funds, in the
amount of $30,000.00, to the Taubman Museum for Fiscal Year 2012 -2013. Please refer
to www.roanokeva.gov /econdevel with regard to disbursement of funds.
The City of Roanoke values and appreciates the many contributions of the Museum. It is
hoped that the City's investment plays a significant role in your ongoing progress and
development.
Sincerely,
Step, MM
City Clerk
pc: Christopher P. Morrill, City Manager
Timothy Spencer, Acting City Attorney
Ann H. Shawver, Director of Finance
Amelia Merchant, Director, Office of Management and Budget
Susan Jennings. Art and Culture Coordinator
STEPHANIE M. MOON, MMC
City Clerk
Community High School
P. O. Box 2104
Roanoke, Virginia 24009
Attn: Executive Director
Dear Sir or Madam:
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011 -1536
Telephone: (540)853 -2541
Fax: (540) 853 -1145
E -mail: elerk (&roanokeva.gov
June 6, 2012
JONATHAN E. CRAFT
Deputy City Clerk
CECEIAAT.W BB
Assistant Deputy City Clerk
Pursuant to Resolution No. 39406 - 060412 adopted by the Council of the City of Roanoke
at a regular meeting held on June 4, 2012, Council concurred in and approved the
recommendations of the Roanoke Arts Commission's allocation of City funds, in the
amount of $5,000.00, to the Community High School for Fiscal Year 2012 -2013. Please
refer to www.roanokeva.gov /econdevel with regard to disbursement of funds.
The City of Roanoke values and appreciates the many contributions of the Community
High School. It is hoped that the City's investment plays a significant role in your ongoing
progress and development.
Sincerely,
A4 -)), n,
Stephanie M. Moon, MMC
City Clerk
pc: Christopher P. Morrill, City Manager
Timothy Spencer, Acting City Attorney
Ann H. Shawver, Director of Finance
Amelia Merchant, Director, Office of Management and Budget
Susan Jennings. Art and Culture Coordinator
June 6, 2012
Southwest Virginia Ballet
P.O. Box 3275
Roanoke, Virginia 24015
Attention: Executive Director
Dear Sir or Madam:
Pursuant to Resolution No. 39406 - 060412 adopted by the Council of the City of Roanoke
at a regular meeting held on June 4, 2012, Council concurred in and approved the
recommendations of the Roanoke Arts Commission's allocation of City funds, in the
amount of $8,000.00, to the Southwest Virginia Ballet for Fiscal Year 2012 -2013. Please
refer to www.roanokeva.gov /econdevel with regard to disbursement of funds.
The City of Roanoke values and appreciates the many contributions of the Ballet. It is
hoped that the City's investment plays a significant role in your ongoing progress and
development.
Sincerely,I y�
Stephanie M. Moon, MMC
City Clerk
pc: Christopher P. Morrill, City Manager
Timothy Spencer, Acting City Attorney
Ann H. Shawver, Director of Finance
Amelia Merchant, Director, Office of Management and Budget
Susan Jennings. Art and Culture Coordinator
CITY OF ROANOKE
ffia°`A
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Suite 456
Roanoke, Virginia 24011 -1536
Telephone. (540)85) 2541
Fax: (540)853 -1145
STEPHANIE M. MOON, MMC
E -mail: elerk@roanokeva.gov
JONATHAN E. CRAFT
City Clerk
Deputy City Clerk
CECELIAT.WEBB
Assistant Deputy City Clerk
June 6, 2012
Southwest Virginia Ballet
P.O. Box 3275
Roanoke, Virginia 24015
Attention: Executive Director
Dear Sir or Madam:
Pursuant to Resolution No. 39406 - 060412 adopted by the Council of the City of Roanoke
at a regular meeting held on June 4, 2012, Council concurred in and approved the
recommendations of the Roanoke Arts Commission's allocation of City funds, in the
amount of $8,000.00, to the Southwest Virginia Ballet for Fiscal Year 2012 -2013. Please
refer to www.roanokeva.gov /econdevel with regard to disbursement of funds.
The City of Roanoke values and appreciates the many contributions of the Ballet. It is
hoped that the City's investment plays a significant role in your ongoing progress and
development.
Sincerely,I y�
Stephanie M. Moon, MMC
City Clerk
pc: Christopher P. Morrill, City Manager
Timothy Spencer, Acting City Attorney
Ann H. Shawver, Director of Finance
Amelia Merchant, Director, Office of Management and Budget
Susan Jennings. Art and Culture Coordinator
June 6, 2012
Susan Jennings
Art and Culture Coordinator
Roanoke Arts Commission
Office of Economic Development
117 Church Avenue, S. W.
Roanoke, Virginia 24015
Dear Ms. Jennings:
JONATHAN E. CRAFT
Deputy City Clerk
CECELIA T. WEBB
Assistant Deputy City Clerk
Pursuant to Resolution No. 39406 - 060412 adopted by the Council of the City of Roanoke
at a regular meeting held on June 4, 2012, Council concurred in and approved the
recommendations of the Roanoke Arts Commission's allocation of City funds, in the
amount of $1,720.00, to the Roanoke Arts Commission for Fiscal Year2012 -2013. Please
refer to www.roanokeva.gov /econdevel with regard to disbursement of funds.
The City of Roanoke values and appreciates the many contributions of the Arts
Commission. It is hoped that the City's investment plays a significant role in your ongoing
progress and development.
Sincerreneel`ly, M
Stephanie M. Moon, MMC
City Clerk
pc: Christopher P. Morrill, City Manager
Timothy Spencer, Acting City Attorney
Ann H. Shawver, Director of Finance
Amelia Merchant, Director, Office of Management and Budget
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011 -1536
Telephone: (540) 853 -2541
Faz: (540) 853 -1145
E -mail: clerkg roanoke,.To,v
STEPHANIE M. MOON, MMC
City Clerk
June 6, 2012
Susan Jennings
Art and Culture Coordinator
Roanoke Arts Commission
Office of Economic Development
117 Church Avenue, S. W.
Roanoke, Virginia 24015
Dear Ms. Jennings:
JONATHAN E. CRAFT
Deputy City Clerk
CECELIA T. WEBB
Assistant Deputy City Clerk
Pursuant to Resolution No. 39406 - 060412 adopted by the Council of the City of Roanoke
at a regular meeting held on June 4, 2012, Council concurred in and approved the
recommendations of the Roanoke Arts Commission's allocation of City funds, in the
amount of $1,720.00, to the Roanoke Arts Commission for Fiscal Year2012 -2013. Please
refer to www.roanokeva.gov /econdevel with regard to disbursement of funds.
The City of Roanoke values and appreciates the many contributions of the Arts
Commission. It is hoped that the City's investment plays a significant role in your ongoing
progress and development.
Sincerreneel`ly, M
Stephanie M. Moon, MMC
City Clerk
pc: Christopher P. Morrill, City Manager
Timothy Spencer, Acting City Attorney
Ann H. Shawver, Director of Finance
Amelia Merchant, Director, Office of Management and Budget
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011 -1536
Telephone: (540) 853 -2541
Fax: (540) 853 -1145
STEPHANIE M. MOON, MMC E -mail: derWroanokeva.gov JONATHAN E. CRAFT
City Clerk Deputy City Clerk
CECELIAT. WEBB
Assistant Deputy City Clerk
June 6, 2012
Jefferson Center Foundation, Ltd.
541 Luck Avenue, S. W., Suite 221
Roanoke, Virginia 24016
Attention: Executive Director
Dear Sir or Madam:
Pursuant to Resolution No. 39406 - 060412 adopted bythe Council of the City of Roanoke
at a regular meeting held on June 4, 2012, Council concurred in and approved the
recommendations of the Roanoke Arts Commission's allocation of City funds, in the
amount of $25,000.00, to the Jefferson Center Foundation for Fiscal Year 2012 -2013.
Please refer to www.roanokeva.gov /econdevel with regard to disbursement of funds.
The City of Roanoke values and appreciates the many contributions of the Jefferson
Center. It is hoped that the City's investment plays a significant role in your ongoing
progress and development.
Sincerely,
A�J•V I M�
Stephanie M. Moon, MMC
City Clerk
pc: Christopher P. Morrill, City Manager
Timothy Spencer, Acting City Attorney
Ann H. Shawver, Director of Finance
Amelia Merchant, Director, Office of Management and Budget
Susan Jennings. Art and Culture Coordinator
June 6, 2012
Beverly T. Fitzpatrick, Jr.
Executive Director
Virginia Museum of Transportation
303 Norfolk Avenue, S. W.
Roanoke, Virginia 24016
Dear Mr. Fitzpatrick:
JONATHAN E. CRAFT
Deputy City Clerk
CECELIA T. WEBB
Assistant Deputy City Clerk
Pursuant to Resolution No. 39406 - 060412 adopted by the Council of the City of Roanoke
at a regular meeting held on June 4, 2012, Council concurred in and approved the
recommendations of the Roanoke Arts Commission's allocation of City funds, in the
amount of $22,000.00, to the Virginia Museum of Transportation for Fiscal Year 2012-
2013. Please refer to www.roanokeva.gov /econdevel with regard to disbursement of
funds.
The City of Roanoke values and appreciates the many contributions of the Transportation
Museum. It is hoped that the City's investment plays a significant role in your ongoing
progress and development.
Sincerely,
I L��Y-r,.vto
Stephanie M. Moon, MMC
City Clerk
pc: Christopher P. Morrill, City Manager
Timothy Spencer, Acting City Attorney
Ann H. Shawver, Director of Finance
Amelia Merchant, Director, Office of Management and Budget
Susan Jennings. Art and Culture Coordinator
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
'-�
Roanoke, Virginia 24011 -1536
Telephone: (540) 853 -2541
Fa.: (540) 853 -1145
STEPHANIE M. MOON, MMC
F. -mail elerk@roanokeva.gav
City Clerk
June 6, 2012
Beverly T. Fitzpatrick, Jr.
Executive Director
Virginia Museum of Transportation
303 Norfolk Avenue, S. W.
Roanoke, Virginia 24016
Dear Mr. Fitzpatrick:
JONATHAN E. CRAFT
Deputy City Clerk
CECELIA T. WEBB
Assistant Deputy City Clerk
Pursuant to Resolution No. 39406 - 060412 adopted by the Council of the City of Roanoke
at a regular meeting held on June 4, 2012, Council concurred in and approved the
recommendations of the Roanoke Arts Commission's allocation of City funds, in the
amount of $22,000.00, to the Virginia Museum of Transportation for Fiscal Year 2012-
2013. Please refer to www.roanokeva.gov /econdevel with regard to disbursement of
funds.
The City of Roanoke values and appreciates the many contributions of the Transportation
Museum. It is hoped that the City's investment plays a significant role in your ongoing
progress and development.
Sincerely,
I L��Y-r,.vto
Stephanie M. Moon, MMC
City Clerk
pc: Christopher P. Morrill, City Manager
Timothy Spencer, Acting City Attorney
Ann H. Shawver, Director of Finance
Amelia Merchant, Director, Office of Management and Budget
Susan Jennings. Art and Culture Coordinator
a
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011 -1536
Telephone: (540) 853 -2541
Paz: (540) 853-1145
STEPHANIE M. MOON, MMC
E -mail: elerkCaroanakeva.gov
.JONATHAN E. CRAFT
City Clerk
Deputy City Clerk
CECELRT. WEBB
Assistant Deputy City Clerk
June 6, 2012
Science Museum of Western Virginia
One Market Street, S. E.
Roanoke, Virginia 24011
Attention: Executive Director
Dear Sir or Madam:
Pursuant to Resolution No. 39406 - 060412 adopted by the Council of the City of Roanoke
at a regular meeting held on June 4, 2012, Council concurred in and approved the
recommendations of the Roanoke Arts Commission's allocation of City funds, in the
amount of $20,000.00, to the Science Museum of Western Virginia for Fiscal Year 2012-
2013. Please refer to www.roanokeva.gov /econdevel with regard to disbursement of
funds.
The City of Roanoke values and appreciates the many contributions of the Science
Museum. It is hoped that the City's investment plays a significant role in your ongoing
progress and development.
Sincerely,
Stephanie M.
City Clerk
pc: Christopher P. Morrill, City Manager
Timothy Spencer, Acting City Attorney
Ann H. Shawver, Director of Finance
Amelia Merchant, Director, Office of Management and Budget
Susan Jennings. Art and Culture Coordinator
June 6, 2012
Roanoke Symphony Society
541 Luck Avenue, S. W., Suite 200
Roanoke, Virginia 24016
Attention: Executive Director
Dear Sir or Madam:
JONATHAN E. Cl A
Deputy City Clerk
CECELIA T. WEBB
Assistant Deputy City Clerk
Pursuant to Resolution No. 39406 - 060412 adopted by the Council of the City of Roanoke
at a regular meeting held on June 4, 2012, Council concurred in and approved the
recommendations of the Roanoke Arts Commission's allocation of City funds, in the
amount of $27,000.00, to the Roanoke Symphony Society for Fiscal Year 2012 -2013.
Please refer to www.roanokeva.gov /econdevel with regard to disbursement of funds.
The City of Roanoke values and appreciates the many contributionsof the Symphony. It is
hoped that the City's investment plays a significant role in your ongoing progress and
development.
Sincerely,
Stephanie Moon, � MC
City Clerk
pc: Christopher P. Morrill, City Manager
Timothy Spencer, Acting City Attorney
Ann H. Shawver, Director of Finance
Amelia Merchant, Director, Office of Management and Budget
Susan Jennings. Art and Culture Coordinator
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011 -1536
Telephone: (540) 853 -2541
Fax: (540) 853 -1145
STEPHANIE M. MOON, MMC
E -mail: elerk@roanol¢va.gov
City Clerk
June 6, 2012
Roanoke Symphony Society
541 Luck Avenue, S. W., Suite 200
Roanoke, Virginia 24016
Attention: Executive Director
Dear Sir or Madam:
JONATHAN E. Cl A
Deputy City Clerk
CECELIA T. WEBB
Assistant Deputy City Clerk
Pursuant to Resolution No. 39406 - 060412 adopted by the Council of the City of Roanoke
at a regular meeting held on June 4, 2012, Council concurred in and approved the
recommendations of the Roanoke Arts Commission's allocation of City funds, in the
amount of $27,000.00, to the Roanoke Symphony Society for Fiscal Year 2012 -2013.
Please refer to www.roanokeva.gov /econdevel with regard to disbursement of funds.
The City of Roanoke values and appreciates the many contributionsof the Symphony. It is
hoped that the City's investment plays a significant role in your ongoing progress and
development.
Sincerely,
Stephanie Moon, � MC
City Clerk
pc: Christopher P. Morrill, City Manager
Timothy Spencer, Acting City Attorney
Ann H. Shawver, Director of Finance
Amelia Merchant, Director, Office of Management and Budget
Susan Jennings. Art and Culture Coordinator
June 6, 2012
Opera Roanoke
The Dumas Center
108 First Street N. W.
Roanoke, Virginia 24016
Attention: Executive Director
Dear Sir or Madam:
Pursuant to Resolution No. 39406 - 060412 adopted bythe Council of the City of Roanoke
at a regular meeting held on June 4, 2012, Council concurred in and approved the
recommendations of the Roanoke Arts Commission's allocation of City funds, in the
amount of $19,000.00, to Opera Roanoke for Fiscal Year 2012 -2013. Please refer to
www.roanokeva.gov /econdevel with regard to disbursement of funds.
The City of Roanoke values and appreciates the many contributions of Opera House.. It is
hoped that the City's investment plays a significant role in your ongoing progress and
development.
Sincerely,
Stephanie M. Moon, MMC
City Clerk
pc: Christopher P. Morrill, City Manager
Timothy Spencer, Acting City Attorney
Ann H. Shawver, Director of Finance
Amelia Merchant, Director, Office of Management and Budget
Susan Jennings. Art and Culture Coordinator
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011 -1536
Telephone: (540) 853 -2541
Pax: (540) 853 -1145
STEPHANIE M. MOON, MMC
E -mail derk@raanokeva.gm
JONATHAN E. CRAFT'
City Clerk
Deputy City Clerk
CECELIA T. WEBB
Assistant Deputy City Clerk
June 6, 2012
Opera Roanoke
The Dumas Center
108 First Street N. W.
Roanoke, Virginia 24016
Attention: Executive Director
Dear Sir or Madam:
Pursuant to Resolution No. 39406 - 060412 adopted bythe Council of the City of Roanoke
at a regular meeting held on June 4, 2012, Council concurred in and approved the
recommendations of the Roanoke Arts Commission's allocation of City funds, in the
amount of $19,000.00, to Opera Roanoke for Fiscal Year 2012 -2013. Please refer to
www.roanokeva.gov /econdevel with regard to disbursement of funds.
The City of Roanoke values and appreciates the many contributions of Opera House.. It is
hoped that the City's investment plays a significant role in your ongoing progress and
development.
Sincerely,
Stephanie M. Moon, MMC
City Clerk
pc: Christopher P. Morrill, City Manager
Timothy Spencer, Acting City Attorney
Ann H. Shawver, Director of Finance
Amelia Merchant, Director, Office of Management and Budget
Susan Jennings. Art and Culture Coordinator
June 6, 2012
Harrison Museum of African American Culture
P. O. Box 12544
Roanoke, Virginia 24026 -2544
Attention: Executive Director
Dear Sir or Madam:
Pursuant to Resolution No. 39406 - 060412 adopted by the Council of the City of Roanoke
at a regular meeting held on June 4, 2012, Council concurred in and approved the
recommendations of the Roanoke Arts Commission's allocation of City funds, in the
amount of $23,000.00, to the Harrison Museum of African American Culture for Fiscal Year
2012 -2013. Please refer to wvAv.roanokeva.gov/econdevel with regard to disbursement of
funds.
The City of Roanoke values and appreciates the many contributions of the Harrison
Museum. It is hoped that the City's investment plays a significant role in your ongoing
progress and development.
Sincerely,
Stephanie M. Moon, MMC
City Clerk
pc: Christopher P. Morrill, City Manager
Timothy Spencer, Acting City Attorney
Ann H. Shawver, Director of Finance
Amelia Merchant, Director, Office of Management and Budget
Susan Jennings. Art and Culture Coordinator
CITY OF ROANOKE
a
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
K
Roanoke, Virginia 24011 -1536
-
Telephone: (540) 853 -2541
Fax: (540)853 -1145
E -mail: clerk®roanokeve.gov
JONATHAN E. CRAFr
STEPHANIE M. MOON, MMC
Deputy City Clerk
City Clerk
CECELIA T.W Iy
Assistant Deputy City Clerk
June 6, 2012
Harrison Museum of African American Culture
P. O. Box 12544
Roanoke, Virginia 24026 -2544
Attention: Executive Director
Dear Sir or Madam:
Pursuant to Resolution No. 39406 - 060412 adopted by the Council of the City of Roanoke
at a regular meeting held on June 4, 2012, Council concurred in and approved the
recommendations of the Roanoke Arts Commission's allocation of City funds, in the
amount of $23,000.00, to the Harrison Museum of African American Culture for Fiscal Year
2012 -2013. Please refer to wvAv.roanokeva.gov/econdevel with regard to disbursement of
funds.
The City of Roanoke values and appreciates the many contributions of the Harrison
Museum. It is hoped that the City's investment plays a significant role in your ongoing
progress and development.
Sincerely,
Stephanie M. Moon, MMC
City Clerk
pc: Christopher P. Morrill, City Manager
Timothy Spencer, Acting City Attorney
Ann H. Shawver, Director of Finance
Amelia Merchant, Director, Office of Management and Budget
Susan Jennings. Art and Culture Coordinator
of
CITY OF ROANOKE
( A
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011 -1536
Telephone: (540) 851 -2541
Fza: (540) 853 -1145
E-mail: clerk@roanokeva.gov
JON'ATDAN E. CRAFr
STEPHANIE M. MOON, MMC
Deputy City Clerk
City Clerk
CECELIA T. M'EBR
Assistant Deputy City Clerk
June 6, 2012
Arts Council of the Blue Ridge
20 East Church Avenue, Room 5
Roanoke, Virginia 24011
Attention: Executive Director
Dear Sir or Madam:
Pursuant to Resolution No. 39406 - 060412 adopted bythe Council of the City of Roanoke
at a regular meeting held on June 4, 2012, Council concurred in and approved the
recommendations of the Roanoke Arts Commission's allocation of City funds, in the
amount of $16,000.00, to the Arts Council of the Blue Ridge for Fiscal Year 2012 -2013.
Please refer to www.roanokeva.gov /econdevel with regard to disbursement of funds.
The City of Roanoke values and appreciates the many contributions of the Arts Council of
the Blue Ridge. It is hoped that the City's investment plays a significant role in your
ongoing progress and development.
Sincerely,
J t;� /v -'
�Stephanie M. Moon, MMC
City Clerk
pc: Christopher P. Morrill, City Manager
Timothy Spencer, Acting City Attorney
Ann H. Shawver, Director of Finance
Amelia Merchant, Director, Office of Management and Budget
Susan Jennings. Art and Culture Coordinator
6�
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 4th day of June, 2012.
No. 39406 - 060412.
A RESOLUTION concurring in and approving the recommendations of the Roanoke Arts
Commission's ( "Arts Commission ") allocation of City funds to various nonprofit agencies for Fiscal
Yew 2012 -2013.
WHEREAS, the Fiscal Year 2012 -2013 budget approved by City Council for the Roanoke
Arts Commission provides for funding in the amount of $269,220;
WHEREAS, in order for nonprofit agencies to obtain an allocation for such funds, it was
necessary for such agencies to file applications with the Arts Commission Agency Funding Advisory
Committee;
WHEREAS, requests for City funding in the total amount of $417,350 were received by the
Committee from twenty (20) agencies; and
WHEREAS, after studying each application and holding allocation meeting hearings, the
Committee recommended and the Arts Commission approved allocation of funding in the amount of
$269,220 to such agencies for Fiscal Year 2012 -2013, subject to City Council approval.
THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke that
Council concurs in and approves the recommendations of the Roanoke- Arts Commission's
allocations for funding in the amount of $269,220 for various nonprofit agencies for Fiscal Year
2012 -2013, as more particularly set forth in the City Council Agenda Report dated June 4, 2012, to
Council, and the attachment to that report.
ATTEST:
City Clerk.
Map)
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 4th day of June, 2012.
No. 39407 -0 0412.
AN ORDINANCE to trans er funding to specific Art Commission agencies,
amending and reordaining certain sections of the 2012 -2013 General Fund Appropriations,
and dispensing with the second reading by title of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that the following
sections of the 2012 -2013 General Fund Appropriations be, and the same are hereby,
amended and reordained to read and provide as follows:
Appropriations
Subsidies
01-
310
- 5221
-3700
$(269,220)
Center in the Square
01-
310
- 5221
-3706
10,000
Virginia Museum of Transportation
01-
310
- 5221
-3714
22,000
Roanoke Symphony Society
01-
310
-5221
-3736
27,000
Mill Mountain Theatre
01-
310
-5221
-3749
7,500
Opera Roanoke
01-
310
- 5221
-3762
19,000
Science Museum of Western Virginia
01-
310
-5221
-3774
20,000
Roanoke Ballet Theatre
01-
310
- 5221
-3779
8,000
Southwest Virginia Ballet
01-
310
- 5221
-3794
8,000
Arts Council of the Blue Ridge
01-
310
- 5221
-3909
16,000
Taubman Museum
01-
310
- 5221
-3910
30,000
Harrison Museum /African- American Culture
01-
310-
5221
-3913
23,000
Jefferson Center Foundation LTD
01-
310-
5221
-3944
25,000
Roanoke Arts Commission
01-
310-
5221
-3961
1,720
Roanoke Valley Community Band
01-
310
- 5221
-3962
2,000
Community High School
01-
310
- 5221
-3972
5,000
Grandin Theatre
01-
310
-5221
-3973
9,000
Eleanor D. Wilson Museum
01-
310
- 5221
-3975
22,000
Roanoke Children's Theatre
01-
310
- 5221
-3984
9,000
Studio Roanoke
01-
310
- 5221
-3985
5,000
Pursuant to the provisions of Section 12 of the City Charter, the second reading of
this ordinance by title is hereby dispensed with.
ATTEST: �/�-�
1 ;b) r0" . �
I��.... CITY COUNCIL AGENDA REPORT
To: Honorable Mayor and Members of City Council
Meeting: June 4, 2012
Subject: Recommendations of the Roanoke Arts Commission on Arts
and Cultural Agency Funding for FY -2013
Background:
The Roanoke Arts Commission Agency Funding Advisory Committee budget, in
the amount of $269,220, was established by City Council with the adoption of
the General Fund budget for FY 2012 -13 on May 7, 2012. Of this total amount,
$1,723 is set aside for the Arts Commission funding.
A mandatory pre - proposal meeting was held in December, 2011 to assist the
agencies and organizations with the application process. Applications which
included procedures and ratings criteria were distributed to all former
recipients and other interested organizations.
Applications from twenty (20) agencies totaling $417,350 were received as
indicated on Attachment A. These agencies each applied for funds to support
specific exhibitions, performances or educational programs.
Committee members thoroughly studied each application and interviewed
representatives of the applicant organizations prior to a rating and allocation
meeting held March 15, 2012. The application was restructured this year so
that organizations were required to demonstrate how their proposal would
support implementation of the City's recently adopted Arts and Cultural Plan in
the three focus areas of educational value, economic value and livability.
Agencies were also rated on other indicators such as effective management and
financial health, collaboration and if the proposed program meets a need in the
community. The committee also considered. the report from the program
monitor, Susan Jennings, Arts and Culture Coordinator, on the performance of
the organizations funded the previous fiscal year. The monitor collects
quarterly reports and conducts an annual site visit. The committee presented
the recommendations to the entire Arts Commission and these
recommendations were unanimously approved on May 8, 2012 to present to
City Council as attached.
Agencies were then notified of the Arts Commission recommendations and
tentative funding allocations, subject to final approval by City Council.
Considerations
The funding criteria by which applications are scored also reflect the major
priority areas established by City Council in the Budgeting for Outcomes
process.
Recommended Action:
Transfer $269,220 as cited on Attachment A from the Roanoke Arts
Commission Agency Funding Advisory Committee (01- 310 -5221 -3700 ) to
accounts to be established by the Director of Finance within the Roanoke Arts
Commission budget.
Concur in and approve the Roanoke Arts Commission's allocation for funding
various nonprofit agencies for fiscal year 2012 -2013 as set forth in Attachment
A tothis report.
( otA-- ----------- - - - - --
Christopher P. Morrill
City Manager
Distribution: Council Appointed Officers
Brian Townsend, Assistant City Manager for Community Development
Susan Jennings, Art and Culture Coordinator
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IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 4th day of June, 2012.
No. 39408 - 060412.
AN ORDINANCE authorizing the proper City officials to execute a Performance
Agreement among the City of Roanoke (City), the Economic Development Authority of the City
of Roanoke, Virginia, (EDA), and Ivy View, LLC, (Ivy View) that provides for certain
undertakings by the parties in connection with the continued development and retenanting of
certain property located at the northwest comer of Franklin Road and Wonju Street, SW, in the
City of Roanoke; and dispensing with the second reading by title of this Ordinance.
WHEREAS, Ivy View has proposed the continued development and retenanting of
certain property located at the northwest comer of Franklin Road and Wonju Street, SW;
WHEREAS, such continued development and retenanting of the site will require
significant infrastructure cost and other costs for the continued development of the Project in
order to attract high quality retail activity;
WHEREAS, Ivy View has requested an annual economic development grant through the
EDA to assist in the unusual expense for continued development and retenanting of the Project;
WHEREAS, City staff has advised Council that such project will benefit economic
development within the City and the Roanoke Valley; and
WHEREAS, the City and the EDA wish to encourage Ivy View to complete the Project
in order to enhance and promote economic development within the City and the Roanoke Valley.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke as follows:
1. City Council hereby approves the terms of the Performance Agreement among the
City, the EDA, and Ivy View, as set forth in the attachment to the City Council Agenda Report to
Council dated June 4, 2012, which provides for certain undertakings and obligations by Ivy
Ord -a.O performance ageement -1, View. do
View, as well as certain undertakings by the City and the EDA. City Council further finds that
the annual economic development grant provided for by the Performance Agreement will
promote economic development within the City and the Roanoke Valley and will be of economic
benefit to the City and its citizens.
2. The City Manager is hereby authorized on behalf of the City to execute a
Performance Agreement among the City, the EDA, and Ivy View, upon certain terms and
conditions as set forth in the City Council Agenda Report to Council dated June 4, 2012. The
Performance Agreement shall be substantially similar to the one attached to such Agenda Report
and in a form approved by the City Attorney.
3. The City Manager is further authorized to take such actions and execute such
documents as may be necessary to provide for the implementation, administration, and
enforcement of such Performance Agreement.
4. Pursuant to the provisions of §12 the City Charter, the second reading of this
Ordinance by title is hereby dispensed with.
T:
/`//'��A�T""T�E /S/ /
City Clerk.
Ord -..6 o�fo r - mr View.da
2
*I CITY COUNCIL AGENDA REPORT
To: Honorable Mayor and Members of City Council
Meeting: June 4, 2012
Subject: Performance Agreement between the City of Roanoke, City of Roanoke
Economic Development Authority, and Ivy View, LLC, for the Continued
Development of the Ivy Market Project
Background:
The City, IMD Investment Group, LLC (IMD), and the Economic Development Authority of
the City of Roanoke, Virginia (EDA), entered into a Performance Agreement (Original
Agreement) dated November 18, 2004, and subsequently five amendments dated
November 14, 2006, September 18, 2007, June 18, 2008, November 20, 2008, and May
5, 2009, regarding the development of certain property on the corner of Wonju Street
and Franklin Road, SW, in what is called the Ivy Market shopping center. The Original
Agreement was designed to assist in the provision of significant site stormwater and
parking infrastructure that would enable the vacant and flood -prone site to be
developed into a shopping center.
Ivy Market was envisioned to be constructed in two phases. The first phase contained
significant underground infrastructure conveying a tributary of the Roanoke River
through the site; a Ukrop's Super Market and associated structured parking which
opened in June, 2007; and a Walgreen's Drug Store which was opened in August, 2009.
Upon the opening of the Ukrop's store, the City, through the EDA, provided economic
development grants to IMD pursuant to the Agreement based on certain tax revenues
actually received by the City from the development and operation of the Ivy Market
shopping center. The Original Agreement authorized a total of 15 grant years and a
maximum amount of $9 Million in total grants to be made based on amounts related to
designated revenue from the development received by the City, provided that both
phases of the proposed Ivy Market Shopping Center were completed. Grant years
commenced with the opening of the Ukrop's store in 2007. Five grant years will be
completed as of June 30, 2012, under the Original Agreement.
However, the proposed second phase of the development was not initiated by IMD in
2009 as required by the Original Agreement, as amended. Further, in October, 2009,
the Ukrop's Super Market closed, and the grocery chain sold its remaining stores
operating elsewhere in Virginia. In June, 2010, Valley Bank foreclosed on the Ivy Market
property and an auction was held. After protracted litigation, not involving the City, a
settlement was reached between Valley Bank, IMD, Ukrop's, and others in October,
2011, and Valley Bank, through its subsidiary Ivy View, LLC, (Ivy View), became the
owner of the Ivy Market property.
Upon settlement of all disputes and related legal matters, Ivy View initiated discussions
with the City and the EDA related to the future of the site and strategies to not only re-
tenant the former Ukrop's store, but also to provide for the second phase of the
development as contemplated in the Original Agreement. While site and stormwater
infrastructure were completed for phase one, the phase two portion of the site
contained abandoned and vacant buildings and a partially completed culvert /
stormwater system which were obstacles in economically initiating the second phase.
Further, the continued vacancy of the former Ukrop's building, which was intended to be
the primary retail anchor for the entire development, would likely inhibit the success of
phase two of the project.
In order to facilitate the re- tenanting of the former Ukrop's building, completion of the
site and storm water infrastructure to implement phase two of the Ivy Market project,
and to provide a financial and economic framework for the completion of the project
and maximization of the economic development potential and tax base generation to
the City, a new Performance Agreement (Proposed Agreement) has been developed with
the new owner, Ivy View, LLC. The Proposed Agreement will assist Ivy View with
remaining site infrastructure expenses that have previously, recently, or will be, incurred
to complete the project through the provision of annual economic development grants
based on amounts of actual designated revenues received by the City from the
development. The completion of the Ivy Market development will promote economic
development within the City and Roanoke Valley, and will provide additional tax
revenue, jobs, and services that will be available to its citizens.
Considerations:
The Proposed Agreement sets forth the obligations of Ivy View in order to qualify for
and receive the annual grants, including, but not limited to, the following items:
1. Within 24 months of the date of the Proposed Agreement to complete the
remaining stormwater conveyances located on the phase 2 portion of the
property;
2. Within 24 months of the date of the Proposed Agreement to re- tenant and re-
open to the public, the approximately 58,000 square foot retail facility (former
Ukrop's Super Market);
3. Within 36 months of the date of the Proposed Agreement to have a minimum
of 35,000 square feet of commercial space built and available for lease or
purchase on the phase 2 portion of the property; and,
4. Within 36 months of the date of the Proposed Agreement to have spent or
caused to be spent at least $3 Million on infrastructure in support of phase 2
of the project including, but not limited to, water and sanitary sewer lines,
stormwater improvements, structured and /or surface parking lots, building
demolition, and related site development costs.
Subject to Ivy View fulfilling its obligations as enumerated above, the EDA will provide
certain funds annually to Ivy View, as provided from the City, to assist with the further
development of the site. Ivy View may request an annual grant for ten (10) consecutive
years starting on July 1, 2012. The amount of the grant will be equal to fifty percent
(50 %) of designated revenue actually received by the City during the preceding grant
year from real estate taxes, general retail sales taxes (1 % local option), professional and
occupational license tax, tangible personal property tax for business, and prepared food
and beverage tax. However, any future increases in any of those taxes dedicated for
specific purposes or projects will be excluded from the annual grant calculation.
Beginning with the fifth Grant year commencing on July 1, 2016, the total revenue from
the tax sources identified above must total at least $400,000 in order for Ivy View to
make a grant request. The maximum amount of grant funds that Ivy View may receive
under this Proposed Agreement, subject to the development's actual revenue
performance, will not exceed $5,500,000.
The Proposed Agreement provides for specific calculation methods to determine
eligibility of revenue derived from the former Ukrop's store facility, which, if occupied by
a business relocating from an existing location within the City or if occupied by a
business which currently operates other locations within the City, will result in existing
revenue(s) to the City to be deducted from any future grant requests, thereby allowing
only qualifying new or incremental revenue as eligible under the provisions of the
Proposed Agreement. Further, in the case of a business currently within the City
relocating to the former Ukrop's store, if that business is able to sublease its prior
location, the Proposed Agreement provides a mechanism for tax revenue to the City
from such business at the prior location to be eligible for consideration for the annual
grant under certain conditions.
Upon execution of this Proposed Agreement between the City, EDA, and Ivy View, the
Original Agreement between the City, EDA, and IMD, dated November 18, 2004, as
amended, will be terminated on June 30, 2012. The Proposed Agreement requires Ivy
View to report to the City and the EDA on a semi - annual basis on its progress and
compliance with the terms and conditions of the Proposed Agreement, and to provide
appropriate supporting documentation for each grant request. Funding for each annual
grant request will be subject to appropriation by the City Council to the EDA.
A copy of the Proposed Agreement is attached to this report for the City Council's
review and information.
Recommended Action
Approve the terms of the Proposed Performance Agreement among the City, EDA, and
Ivy View, LLC, as set forth in the attachment to this letter, and determine that such
Proposed Agreement will promote economic development within the City. Authorize the
City Manager to execute such Proposed Performance Agreement among the City, EDA,
and Ivy View, LLC, substantially similar to the one attached to this letter, and to execute
such other documents and to take such further actions as may be necessary to
implement, administer, and enforce such Proposed Performance Agreement, with the
form of such Agreement to be approved by the City Attorney.
C ristopher P. Morrill
City Manager
Distribution: Council Appointed Officers
Brian Townsend, Assistant City Manager for Community Development
Rob Ledger, Economic Development Manager
Charles E. Hunter, III, Chairman City of Roanoke Economic Development
Authority
Harwell M. Darby, Counsel, City of Roanoke Economic Development
Authority
This Performance Agreement (Agreement) is dated July 1, 2012, by and among the
City of Roanoke, Virginia, a municipal corporation (City), Ivy View, LLC, a Virginia
Limited Liability Company (Ivy View), and the Economic Development Authority of
the City of Roanoke, Virginia, an industrial development authority organized and
existing under the laws of the Commonwealth of Virginia (EDA).
RECITALS
WHEREAS, Ivy View is the successor developer of a retail project known as "Ivy
Market," which is comprised of certain properties located at the northwest corner of
Wonju Street and Franklin Road, S.W. consisting of tax map numbers 1272505
(currently containing a Walgreens Drug Store); 1272504 (currently containing a
vacant retail facility and parking structure); and tax map numbers 1150106,
1150109, 1150113, 1150112, 1150102, and 1150104, which are vacant and /or
contain vacant structures; and 1150108 which contains a vacant retail facility. See
Exhibit 1 which is attached hereto and made a part hereof and is referred to as the
'Project Site' or "Property ";
WHEREAS, Ivy View has advised the City and the EDA that Ivy View will retenant
and develop the Project Site in two Phases. The areas for the two Phases are shown
on Exhibit 1 and designated as Phase 1 and Phase 2. The Project Boundary is also
shown on Exhibit 1. Phase 1 involves the retenanting of the currently vacant retail
facility and parking structure shown on Exhibit 1 into an actively operating retail
facility open to the public. Phase 2 involves the continued development of the area
shown as Phase 2 on Exhibit 1 into actively operating retail facilities and structures
open to the public. As set forth above, Phase 1 and Phase 2 are referred to as the
"Project" Ivy View plans to complete the Project by retenanting certain existing
retail spaces, the completion of demolition of certain vacant buildings and
structures, and constructing or causing construction of additional retail, restaurant,
office, and business spaces, with associated infrastructure for such businesses;
WHEREAS, the City recognizes that the retenanting of Phase 1 of the Project and the
continued development of Phase 2 of the Project to its completion will require
significant costs for site development and storm water infrastructure, as well as
structured parking in order to maximize the Site's development potential and tax
base generation; (See Exhibit 2 attached hereto and made a part hereof and which
shows more details of Phase 2);
WHEREAS, Ivy View has requested an annual economic development grant through
the EDA to assist in the unusual site development expenses that have already been
incurred, or will be incurred, by Ivy View as the successor developer of the Project;
WHEREAS, the City and the EDA desire that the Project proceed to completion, and
have determined that such Project will promote economic development within the
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City and within the Roanoke Valley. Such Project will provide additional tax
revenue, jobs, and services that will be available to and will benefit the citizens of
the City and the Roanoke Valley;
WHEREAS, the EDA, based on the proposed undertakings of Ivy View, has
determined to make annual economic development grants for a specified time
period to Ivy View from funds to be provided to the EDA by the City, all in
accordance with the terms of this Agreement; and,
WHEREAS, the parties wish to reduce to writing the understanding of the parties
concerning this matter.
THEREFORE, the parties agree that the above Recitals are hereby incorporated into
and made a part of this Agreement and also in consideration of the promises and
obligations contained herein, the sufficiency of which are hereby acknowledged, the
parties mutually agree as follows:
SECTION 1 EDA ECONOMIC DEVELOPMENT GRANT
Subject to the terms of this Agreement, the EDA will make up to ten (10) annual
Economic Development Grants (each a "Grant "), but the total amount of all such
Grants shall not exceed $5,500,000.00, to Ivy View in order to assist with the
development and completion of the Project for the purposes of promoting economic
development in the City and the Roanoke Valley. The EDA's obligations hereunder
are not general obligations of the EDA, but are special obligations of the EDA limited
to those funds which are provided by the City and received by the EDA under the
terms set forth herein.
SECTION 2. OBLIGATIONS OF IVY VIEW
Ivy View agrees and promises that in order to qualify to receive and to continue to
receive the Grant for each grant year (as defined in this Agreement), Ivy View shall
do or provide each of the following:
A. Within 24 months after the date of this Agreement, storm water
conveyances currently incomplete on the Property which convey the Ore
Branch tributary of the Roanoke River through the Project shall be
properly constructed and completed to the northernmost boundary of the
Project Site through and adjacent to tax map nos. 1150102, 1150113,
1150112, and 1150104.
B. Within 24 months after the date of this Agreement, the entire
approximately 58,000 sq. ft. vacant retail facility located on tax map no.
1272504 shall be actively operating and open to the public for business
with a retail use or combination of retail and other business uses, but at
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least 50 %, as a minimum requirement, of such facility space shall be used
only for retail purposes.
C. Within 36 months after the date of this Agreement, the second phase of
the Project (Phase 2), encompassing the Property currently vacant
comprised of tax map nos. 1150106, 1150109, 1150113, 1150112,
1150102, 1150104, 1150108, consisting of buildings containing any
combination of retail, office, restaurant, and business spaces having a
minimum of 35,000 sq. ft. in the aggregate, shall have been built on the
Phase 2 part of the Property and shall be leased or available for purchase
or lease and continue to be leased or available for lease or purchase for
each year for which a Grant is requested. It is expressly understood and
agreed that while the anticipated use of this space is for restaurant(s),
retail, and office /business uses, the exact size and mix of such buildings
cannot be determined at this point, only that such building or buildings
shall provide the minimum 35,000 sq. ft. mentioned above.
D. Within 36 months after the date of this Agreement, Ivy View shall have
spent, or caused to have been spent, at least $3,000,000 on infrastructure
improvements in support of Phase 2 of the Project including, but not
limited to, water and sanitary sewer lines and connection improvements,
storm water improvements (including improvements described in
Section 2 above), and structured or surface parking lots, building
demolition, and related site development costs for Phase 2, including
such expenses that have been incurred since January 1, 2012. Ivy View
shall provide verification of the expenditures for such items and their
related costs by submitting invoices, statements showing the cost of
items, a spreadsheet showing such expenses, and /or other documents
and information reasonably acceptable to the EGA and the City to
document the expenditures incurred, which information shall be
provided at 6 month intervals from the date of this Agreement through
the completion of construction of the improvements.
E. Verification of the expenditures submitted by Ivy View shall be sufficient
to allow the EGA and the City to determine if Ivy View has met the above
expenditure requirements. If the information submitted by Ivy View for
verification of the expenditures is not reasonably sufficient to evidence
such expenditure, either the EDA or the City may request further
documentation, which will be provided by Ivy View within 30 days of
receipt of the request for further documentation. All of the documents or
information produced by Ivy View to verify such costs or expenditures
shall be provided to the City and the EDA without any cost or charge to
either the City or the EDA.
F. Ivy View shall file all appropriate and applicable real estate tax and other
tax forms or notices with the City and ensure that Ivy View has received
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assessments from the City for such taxes, and shall have paid such taxes
in full to the City on time and no such taxes shall be in default at any time.
Furthermore, Ivy View shall not claim any exemptions from real estate
taxes or other taxes for any periods of time for which Grant funds are
requested. Ivy View shall also ensure that the owner of the Property or
any part thereof and any entity that may operate and /or manage the
Facility or the Property or Project, if different than Ivy View, also
complies with all the obligations of this Section 2(F) and any other
applicable provisions of this Agreement.
G. Ivy View shall make all Grant requests as set forth in this Agreement.
SECTION 3. ECONOMIC DEVELOPMENT GRANT.
Subject to the conditions set forth in this Agreement, the EDA shall provide certain
Grant funds, limited to those funds which are received by the EDA from the City, as
set forth below, to Ivy View, in order to assist with the completion of storm water
improvements for the Project, development of Phase 2 of the Project, and
retenanting of the 58,000 sq. ft. vacant retail facility, as follows:
A. For the purposes of this Agreement, a "grant year' means July 1
through June 30 (for example, July 1, 2012 -June 30, 2013) which
corresponds to the Fiscal Year of the City of Roanoke. The first grant year
pursuant to this Agreement shall commence on July 1, 2012.
B. Such Grants may be requested only for a maximum period of ten (10)
consecutive years, which shall begin and include the first grant year
starting on July 1, 2012, through June 30, 2013. The ten (10) year time
period shall expire June 30, 2022. All Grant requests shall be submitted
to the EDA between the period of September 1 and December 1, for the
preceding grant year or no Grant will be considered or given for that
particular grant year and there shall be no carryover of that grant year.
The City will cooperate with Ivy View by providing, upon written request
from Ivy View, public information relevant to tax revenue received from
the Property and Project.
C. The amount of each Grant request shall only be for an amount equal to
50% of the revenue amount actually received by the City during the
preceding grant year, subject to the limits set forth in this Agreement,
that directly resulted from the Property or Project and that came only
from real estate taxes, the City's portion of general retail sales tax
(currently at 1%), professional and occupational license tax, tangible
personal property tax (inclusive of tangible personal property used in
business), and prepared food and beverage tax. Provided, however, any
new or existing local tax or increase in the rate of any of the
aforementioned taxes for the purpose of dedicating the incremental
K:\1mg\1vyVirw\Fermrmgmoe Agreement on aft One (No attachments).doc
revenue for a specific project or purpose shall be excluded from and not
counted in the amount of tax revenue resulting from the Property or
Project. In no event shall any request be made or granted if the above
total revenue from the tax sources identified in this paragraph for any
specific grant year is less than $400,000.00, starting with the fifth grant
year which commences on July 1, 2016. Furthermore, there shall be no
carryover of any type from one grant year to the next for any tax
revenues received and /or funds from the prior year or years or for
purposes of determining the amount of revenue for any grant year. Each
grant year shall be looked at separately to see if the requirements for a
Grant request have been met.
D. Notwithstanding anything else in this Agreement, the following shall
apply:
(1) (a) As it pertains to revenue generated by the retenanting of the
currently vacant 58,000 sq. ft. retail facility shown in Phase 1
on the Property (Facility) (See Section 2(B) above), if such
Facility is occupied at any time during the term of this
Agreement, in whole or in part, by a business (or its successor
or related entity) otherwise relocated from another location
within the City of Roanoke, the figure used to calculate the
amount eligible for a Grant request pursuant to this Agreement
shall be limited only to the amount of the incremental increase
in tax revenue actually received by the City from such business
from all eligible taxes, excluding real estate taxes, as compared
with the preceding twelve months before the relocation of such
business occurred.
(b) Notwithstanding the above, to the extent the Relocated
Business, as mentioned above, is able to sublease its prior
business location with one or more businesses, then any
eligible tax revenue, excluding real estate taxes, subject to the
terms of the Performance Agreement, that are generated by
such business or businesses, shall be added to the amount of
the above incremental increase eligible for a Grant request for
the applicable grant year, only as long as the Relocated
Business is a sublessor, but only for the remaining term of the
lease at the Relocated Business' previous location, not
including renewals.
(2) Should such Facility be occupied, in whole or in part, by a
business (or its successor or related entity) which operates any
other existing location or multiple locations within the City of
Roanoke at the time such business is established at the Facility,
for the first two full grant years after the business is open to
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the public in the Facility, the figure used to calculate the
amount eligible for a grant request pursuant to this Agreement
shall be limited only to the amount of the revenue actually
received by the City from all eligible taxes generated by the
business located in the Facility, excluding real estate taxes, less
any reduction of tax revenue received by the City from the
other location(s) during the last full fiscal year before the
business opened at the Facility.
E. The maximum amount of all Grant funds Ivy View may receive under this
Agreement shall in no event exceed a total of $5,500,000.00. If either this
maximum amount is paid to Ivy View or the 10 year maximum grant year
provisions of Section 3(B) occurs, Ivy View shall not make any further
Grant requests and no further Grant requests will be considered or paid.
ECTION 4. TERMINATION OF PREVIOUS PERFORMANCE AGREEMENT
The Performance Agreement between the City, EDA, and IMD Investment Group,
LLC, (IMD) dated November 18, 2004, as amended, the benefits of which have been
previously assigned and pledged to Valley Bank, shall terminate on June 30, 2012.
Ivy View is a limited liability company and a wholly owned subsidiary of Valley Bank
and Ivy View represents that it is authorized to agree to such termination on behalf
of IMD. Therefore, Ivy View may make a final Grant request pursuant to the terms
and conditions of the Performance Agreement dated November 18, 2004, as
amended, for the grant year ending June 30, 2012, no later than December 1, 2012,
in accordance with the provisions of that Performance Agreement. Ivy View further
agrees that no further grant requests, after the one mentioned in the prior sentence,
shall be made or claimed under the Performance Agreement dated November 18,
2004, as amended.
SECTIONS. DISTRIBUTION OF GRANT FUNDS
Following the end of each grant year, upon Ivy View's compliance with the
obligations set forth in this Agreement, Ivy View may request in writing that the
EDA obtain and provide the Grant funds mentioned above in accordance with the
terms of this Agreement. Such request must be accompanied by sufficient
documentation to establish to the reasonable satisfaction of the EDA and the City Ivy
View's compliance with the obligations set forth in this Agreement Upon receipt of
such request, and approval be the EDA (approved request), the EDA shall forward
the approved request to the City Manager and Economic Development
Administrator. The written Grant request(s) from Ivy View to the EDA will be on a
form approved by the EDA's counsel, attached hereto as Exhibit 3. The EDA may
disapprove any request not complying with the terms of this Agreement or require a
revised request be submitted. Should the EDA disapprove a Grant request or require
that Ivy View submit a revised request, the EDA shall provide written notice to Ivy
View stating the basis for disapproval and any defect in the Grant request and
K: \teg \lvy View \Performance Agreement Draft One (No attachments) der
specifying the required additional information. Ivy View shall submit the revised
and resubmitted request within 30 days of receipt of such written notice. After the
EDA approves a request, the EDA will promptly make a written request to the City
for the distribution to the EDA of the City's appropriation of such funds. The EDA
will forward approved Grant requests to the City Manager and Economic
Development Administrator. The City will process such approved requests within
45 days of receipt thereof, subject to such funds being appropriated. The EDA will
make any approved payment to Ivy View within ten (10) working days from the
date of receipt of the funds from the City, provided, however, the EDA has no
liability in the event the City delays processing the EDA's requisition. The EDA's
obligations shall be limited to those funds which the EDA shall receive from the City
and shall not be a general obligation, but a special obligation of the EDA.
Furthermore, no Grant requests may be made by Ivy View or considered by the EDA
after December 1 of the end of the tenth grant year or after the payment of the
maximum Grant amount to Ivy View, whichever comes first.
SECTION 6. PAYMENT OF EDA's FEES.
Ivy View promises and agrees it will pay all reasonable fees, costs, and expenses of
the EDA in connection with this matter, including any action necessary to collect
reimbursement hereunder or litigation of any type, all of which includes the
reasonable fees of the EDA's counsel. Payment of such items shall not be made from
any Grant funds. The EDA will submit statements to Ivy View for such items and Ivy
View shall pay such statements within 30 days after receipt.
SECTION 7. REPORTS TO THE EDA AND THE CITY.
During the term of this Agreement, Ivy View agrees to report to and provide the EDA
and the City on a semi - annual basis, on or before June 30 and December 31 of each
year, sufficient information related to Ivy View's compliance with the conditions of
this Agreement and to provide appropriate documentation to support such
compliance. Ivy View also agrees to allow the EDA, the City, and /or its
representative to inspect, audit, copy, or examine any of Ivy View's books,
documents, or other relevant materials in connection therewith upon written
request by the EDA or the City. All such documents, information (including
electronic data), or access shall be provided or made available within 30 days of a
written request from either the EDA or the City, at no cost to the EDA or the City.
SECTION 8. COMPLIANCE WITH LAWS
Ivy View agrees to comply with all applicable federal, state, and local laws, rules, and
regulations in the performance of this Agreement, including, but not limited to,
obtaining and maintaining a City Business License.
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ECTION 9. COOPERATION
Each party agrees to cooperate with the other in a reasonable manner to carry out
the intent and purpose of this Agreement.
SECTION 10. SEVERABILITY.
If any term of this Agreement is found to be void or invalid, such invalidity shall not
affect the remaining terms of this Agreement, which will continue in full force and
effect. The parties intend the remaining provisions of the Agreement be enforced to
the fullest extent permitted by applicable law.
SECTION 11. AUTHORITY TO SIGN.
The persons who have executed this Agreement on behalf of the parties represent
and warrant they are duly authorized to execute this Agreement on behalf of their
respective entity.
SECTION 12. COUNTERPART COPIES
This Agreement may be executed in any number of counterpart copies, each of
which shall be deemed an original, but all of which together shall constitute a single
instrument.
SECTION 13. SUCCESSORS.
The terms, conditions, provisions, and undertakings of this Agreement shall be
binding upon and inure to the benefit of each of the parties hereto and their
respective successors and assigns.
SECTION 14. NONDISCRIMINATION
A. During the performance or term of this Agreement, Ivy View agrees as
follows:
Ivy View will not discriminate against any employee or
applicant for employment because of race, religion, color, sex,
national origin, age, disability, or any other basis prohibited by
state law relating to discrimination in employment, except
where there is a bona fide occupational qualification
reasonably necessary to the normal operation of Ivy View. Ivy
View agrees to post in conspicuous places, available to
employees and applicants for employment, notices setting
forth the provisions of this nondiscrimination clause.
K.AtegAIvy ViewVPerformance Agreement Draft One (No attachments) doe
II. Ivy View in all solicitations or advertisements for employees
placed by or on behalf of Ivy View will state Ivy View is an
equal opportunity employer.
III. Notices, advertisements, and solicitations placed in accordance
with federal law, rule, or regulation shall be deemed sufficient
for the purpose of meeting the requirements of this section.
B. Ivy View will include the provisions of the foregoing Section A (1, 11, and
111) in every subcontract or purchase order over $10,000 that is entered
into after the date that this Agreement receives final approval from the
City and the EDA so that the provisions hereof will be binding upon each
such subcontractor or vendor.
SECTION 15. ASSIGNMENT
Ivy View agrees not to assign or transfer any part of this Agreement without the
prior written consent of the City and the EDA, which will not be unreasonably
withheld, delayed, or conditioned, and any such assignment shall not relieve Ivy
View from any of its obligations under this Agreement, unless, upon request by Ivy
View, the City and the EDA agree to relieve Ivy View of its obligations under this
Agreement. Any such request by Ivy View shall be given due and fair consideration
by the City and the EDA.
SECTION 16. INDEMNITY.
Ivy View agrees to indemnify and hold harmless the EDA, the City and their officers,
directors, and employees free and harmless for and from any and all claims, causes
of action, damages, or any liability of any type, including reasonable attorney's fees,
on account of any claims by or any injury or damage to any persons or property
growing out of or directly or indirectly resulting or arising in any way out of any
actions, omissions, or activities of Ivy View or its agents, employees, or
representatives arising out of or connected in any way to any of the matters
involved in this Agreement or any performance thereunder, except to the extent
caused by the sole actions, omissions, or activities of the City, the EDA, or their
agents or employees.
SECTION 17. OPPORTUNITY TO CURE
A. Except for the requirements and provisions contained in Sections 2, 3, 4, and
5 above, Ivy View shall not be deemed to have failed to perform or discharge
any of Ivy View's duties or obligations in the other sections of this Agreement
until such time as Ivy View receives written notice thereof and an
opportunity to cure within thirty (30) days after written notice thereof,
which notice shall specify the failure, or, if the failure is of such nature that it
could not reasonably be cured within such thirty (30) day period, and Ivy
K:\teg\IvyVww\PeftFmrmanrn Agreement Draft One (No attachments) rat
View does, within said thirty (30) day period, commence to cure such failure
and thereafter proceed, with due diligence, to cure it as soon as is reasonably
practicable under the circumstances, but in no event shall any such cure
period be longer than a total of sixty (60) days from the date of such notice.
B. The City and /or the EDA shall not be deemed to have failed to perform or
discharge any of their duties or obligations under this Agreement until such
time as both of them receive written notice thereof from Ivy View and an
opportunity to cure within thirty (30) days after written notice thereof,
which notice shall specify the failure, or, if the failure is of such nature that it
could not reasonably be cured within such thirty (30) day period, and the
City and /or the EDA does, within said thirty (30) day period, commence to
cure such failure and thereafter proceed, with due diligence, to cure it as
soon as is reasonably practicable under the circumstances, but in no event
shall any such cure period be longer than a total of sixty (60) days from the
date of such notice.
WIN YMONB][NI[O[N t[O a IG \'d /:101 UYOI liu M p117[W 0[O0
This Agreement shall be governed by, and construed in accordance with, the laws of
the Commonwealth of Virginia without application of Virginia's conflict of law
provisions. Venue for any litigation, suits, and claims arising from or connected with
this Agreement shall only be proper in the Roanoke City Circuit Court, or in the
Roanoke City General District Court if the amount in controversy is within the
jurisdictional limit of such court, and all parties to this Agreement voluntarily
submit themselves to the jurisdiction and venue of such courts, regardless of the
actual location of such parties. The provisions of this Agreement shall not be
construed in favor of or against either party, but shall be construed according to
their fair meaning as if both parties jointly prepared this Agreement.
SECTION 19. NONWAIVER.
Each party agrees any party's waiver or failure to enforce or require performance of
any term or condition of this Agreement or any party's waiver of any breach of this
Agreement by any other party extends to that instance only. Such waiver or failure
is not and shall not be a waiver of any of the terms or conditions of this Agreement
or a waiver of any other breaches of the Agreement by any party and does not bar
the non - defaulting party from requiring the defaulting party to comply with all the
terms and conditions of this Agreement and does not bar the non - defaulting party
from asserting any and all rights and /or remedies it has or might have against the
defaulting party under this Agreement or by law.
SECTION 20. CAPTIONS AND HEADINGS.
The section captions and headings are for convenience and reference purposes and
shall not affect in any way the meaning or interpretation of this Agreement.
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SECTION 21. APPROPRIATION OF FUND
All obligations or funding undertaken by the City or the FDA in connection with the
Property, the Project, or this Agreement are subject to the availability of funds and
the appropriation of such funds by City Council as may be necessary for such
obligations or funding.
SECTION 22. PERFORMANCE.
If Ivy View fails to comply with any of Ivy View's obligations under this Agreement,
except as otherwise provided in Section 17 above, as determined by the City in the
City's reasonable discretion, Ivy View will not be entitled to be eligible for and /or
receive and /or continue to be eligible for and /or receive any such Grants or Grant
funds as referred to above or in this Agreement.
SECTION 23. NOTICES.
All notices hereunder must be in writing and shall be deemed validly given if
delivered in person, or sent by certified mail, return receipt requested, or by a
nationally recognized overnight courier, addressed as follows (or any other address
the party to be notified may have designated to the sender by like notice):
If to City, to City of Roanoke
Attn: City Manager
364 Noel C. Taylor Municipal Building
215 Church Avenue, S.W.
Roanoke, Virginia 24011
Fax No. 540 -853 -1138
With a copy to: City of Roanoke
Attn: Economic Development Manager
117 Church Avenue, S.W.
Roanoke, Virginia 24011
Fax No. 540- 853 -1213
If to EDA, to: Chair, Economic Development Authority
of the City of Roanoke, Virginia
c/o Harwell M. Darby, Jr., Esquire
Glenn, Feldmann, Darby & Goodlatte
37 Campbell Avenue, S.W.
Roanoke, Virginia 24011
Fax No. 540-224-8050
K: \teg \Ivy View \Perrormance Agreement Daft One (No aaachments).doc 11
If to Ivy View, to: Ellis L. Gutshall
President and Chief Executive Officer
Valley Financial Corporation
36 Church Avenue, S.W.
Roanoke, Virginia 24011
Fax No. 540- 342 -4514
With a copy, to: Calvin W. Fowler, Jr., Esq.
Williams Mullen
200 South 10th Street, 16th Floor,
Richmond, Virginia 23218 -1320
Fax No. 804-420-6507
Notice shall be deemed delivered upon the date of personal service, two days after
deposit in the United States mail, or the day after delivery to a nationally recognized
overnight courier.
SECTION 24. FAITH BASED ORGANIZATIONS.
Pursuant to Virginia Code Section 2.2- 4343.1 be advised the City does not
discriminate against faith based organizations.
SECTION 25. COMPLIANCE WITH STATE LAW, FOREIGN AND DOMESTI
BUSINESSES AUTHORIZED TO TRANSACT BUSINESS IN THE COMMONWEALTH
OF VIRGINIA.
Ivy View shall comply with the provisions of Virginia Code Section 2.2- 4311.2, as
amended, which provides that an entity organized as a stock or non -stock
corporation, limited liability company, business trust, or limited partnership or
registered as a registered limited liability partnership shall be authorized to
transact business in the Commonwealth as a domestic or foreign business entity if
so required by Title 13.1 or Title 50 or as otherwise required by law. Ivy View shall
not allow its existence to lapse or its certificate of authority or registration to
transact business in the Commonwealth, if so required under Title 13.1 or Title 50,
to be revoked or cancelled at any time during the term of this Agreement. The EDA
and /or the City may void this Agreement if Ivy View fails to remain in compliance
with the provisions of this section.
SECTION 26. FORCE MAIEURE.
A delay in, or failure of, performance by any party, shall not constitute a default, nor
shall Ivy View, the City or the EDA be held liable for loss or damage, or be in breach
of this Agreement, if and to the extent that such delay, failure, loss or damage is
caused by an occurrence beyond the reasonable control of such party, and its agents,
employees, contractors, subcontractors, and consultants, including results from Acts
of God or the public enemy, compliance with any order or request of any
K:AtegAIvy ViewVPevfmmance Agreement Draft One (No attachments).doc 12
governmental authority or person authorized to act therefore, acts of declared or
undeclared war, public disorders, rebellion, sabotage, revolution, earthquake,
floods, riots, strikes, labor or equipment difficulties, delays in transportation,
inability to obtain necessary materials or equipment or permits due to existing or
future laws, rules or regulations of governmental authorities or any other causes,
whether direct or indirect, and which by the exercise of reasonable diligence said
party is unable to prevent. For purposes of this Agreement any one delay caused by
any such occurrence shall not be deemed to last longer than six (6) months and the
party claiming delay caused by any and all such occurrences shall give the other
parties written notice of the same within 30 days after the date such claiming party
learns of or reasonably should have known of such occurrence. Notwithstanding
anything else set forth above, after a total of nine (9) months of delays of any type
have been claimed by a party as being subject to force majeure, no further delays or
claims of any type shall be claimed by such party as being subject to force majeure
an /or being an excusable delay.
SECTION 27. ENTIRE AGREEMENT.
This Agreement, together with any exhibits or attachments, constitutes the entire
agreement of the parties and supersedes all prior agreements between the parties.
No amendment to this Agreement shall be valid unless made in writing and signed
by the appropriate parties.
(SIGNATURE PAGE TO FOLLOW)
xr \teg \Ivy Vww \Performance Agreement Draft one (No attachmems).doc 13
IN WITNESS WHEREOF, Purchaser and Seller have executed this Agreement by their
authorized representatives.
WITNESS: CITY OF ROANOKE, VIRGINIA
Counsel for EDA Counsel for EDA
Appropriation and funds required for this Agreement are subject to future
appropriation.
Director of Finance
Date Acct#
Authorized by Ordinance No
K - \teg \Ivy View \Performance Agreement Doak one (No attachments).doc 14
Christopher P. Morrill, City Manager
Printed Name and Title
(SEAL)
WITNESS:
ECONOMIC DEVELOPMENT AUTHORITY
OF THE CITY OF ROANOKE, VIRGINIA
Linda D. Frith, Secretary
Charles E. Hunter, III, Chair
WITNESS:
Ivy View, LLC
Ry
Ellis L. Gutshall, Managing Member
Printed Name and Title
Approved as to Form:
Approved as to Execution:
City Attorney
City Attorney
Approved as to Form
Approved as to Execution
Counsel for EDA Counsel for EDA
Appropriation and funds required for this Agreement are subject to future
appropriation.
Director of Finance
Date Acct#
Authorized by Ordinance No
K - \teg \Ivy View \Performance Agreement Doak one (No attachments).doc 14
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Exhibit 3 to Performance Agreement Among the City of Roanoke,
Ivy View, LLC, and the EDA
Grant Request Form
This Grant Request is submitted pursuant to a certain Performance Agreement dated
2012, (the "Performance Agreement "), by and among the City of Roanoke, Virginia, ( "City "),
Ivy View, LLC, ( "Ivy View "), and the Economic Development Authority of the City of
Roanoke, Virginia, ("EDA")- Terms defined herein shall have the same meanings ascribed to
such terms in the Performance Agreement.
The Performance Agreement provides that Ivy View shall perform and comply with certain
obligations as set forth in the Performance Agreement in order to qualify to receive and to
continue to receive an Economic Development Grant for each Grant Year as set forth in such
Performance Agreement. Upon compliance with the provisions of the Performance Agreement,
Ivy View may make a request to the EDA for an Economic Development Grant in accordance
with the procedures set forth in the Performance Agreement and subject to the terms and
limitations on the amount of such Grant as further set forth in the Performance Agreement.
Furthermore, Ivy View must supply sufficient documentation as required by the Performance
Agreement in order to document Ivy View's request and Ivy View's compliance with the
Performance Agreement. Each Grant Year is to be considered separately for compliance with
the requirements for a Grant Request.
Ivy View warrants and represents that it has complied with all the terms and conditions of the
Performance Agreement necessary for Ivy View to obtain Grant Funds from the EDA, including,
but not limited to, the applicable provisions of Section 2 of the Performance Agreement.
Attached to this Grant Request form is the information Ivy View represents as being sufficient to
demonstrate that the City has been paid and has actually received the sum of
$ from the applicable revenue sources referred to in the Performance
Agreement from the Project for the prior Grant Year of July 1, through June 30,
and that such amount exceeds the sum of $400,000.00. [Note: the last part of this sentence
referring to the $400,000.00 amount will be applicable starting with the fifth Grant Year,
which commences on July 1, 2016, as provided for in the Performance Agreement. Prior to
that date, this sentence would end after the June 30, date.] Accordingly, Ivy View
hereby requests from the FDA an Economic Development Grant, as provided for in the
Performance Agreement, in the amount of $ , which is an amount that is allowed by
the terms of such Performance Agreement and which is supported by the attached documentation
as Attachment A to this Grant Request. This Grant Request is for Grant Year No.
Amounts previously paid by the EDA to Ivy View in Economic Development Grants total
$ . Since the total amount of all Grants that may be requested and /or provided for
under the Performance Agreement is $5,500,000.00 (US), the total remaining amount that Ivy
View may request by future Grant Requests is $
K:hegkhy VicwWma exhibit Moc
The Performance Agreement provides a Grant Request may be requested for a maximum period
of ten consecutive years, which shall begin and include the first Grant Year starting on July 1,
2012, through June 30, 2013. Such ten year time period shall expire on June 30, 2022.
Therefore, since this is Grant Request No. _ for the Grant Year July 1, , through
June 30, _, there remain(s) consecutive years for which a Grant Request may
be made by Ivy View provided ivy View complies with the terns and provisions of the
Performance Agreement.
In the event of a conflict or difference between the terms of the Performance Agreement and
those contained in this Grant Request form, the terms and provisions of the Performance
Agreement shall control.
Ivy View respectfully requests that the EDA process this Grant Request through the City and
send copies to the City Manager and the City's Economic Development Administrator, in
accordance with the provisions of the Performance Agreement.
This Grant Request is dated
WITNESS: Ivy View, LLC
0
Printed Name and Title Printed Name and Title
K9tcgVvy ViewWmft echibit 3 doc
ANN H. SHAW VGR. CPA
Director ofI irencc
June 4, 2012
CITY OF ROANOKE
DEPARTMENT OF FINANCE
215 Church Avenue, SW, suite 461
PO Box 1220
Roanoke, Virginia 24011 -1220
Telephone (540) 853 2821
Fax: (540) 853-6142
ANDREA F.TRFNT
Assistant Director of[ innate
Dear Mayor Bowers and Members of City Council:
Subject: April Financial Report - City of Roanoke
March Financial Report - Roanoke City Public Schools
The following financial report provides commentary on the City's financial results
for the ten months ended April 30, 2012.
April Performance Summary
Year -to -date revenues in FYI through April decreased 0.1 % or $207,000 from
last year as presented in the accompanying financial statement. In comparison,
the budgeted increase is 0.3% when comparing the FYI adopted budget against
the FYI I final results. Budgeted growth is higher than actual growth through
April, influenced by changes in the Commonwealth's handling of certain welfare
payments which have affected budgeted versus actual growth in this area. This
change in payment handling also included a corresponding reduction in
expenditures. Also influencing the year- over -year budget increase was a 4.5%
budgeted growth in the Personal Property Tax revenues which are predominantly
collected in May and June. Significant year -to -year variances are explained in
further detail in this report.
The expenditures in FYI 2 have increased 2.3% from the prior year as of April.
The expenditure budget for FYI 2 is 1 .0% or $2.5 million higher than FYI 1 actual,
therefore performance through April reflects a negative variance. A main driver
of this is the employee stipend of $1.6 which was paid in November in FYI 2
compared tojune in FYI I. An additional 2% funding to Roanoke City Public
Schools also contributed to the increase from FYI I to FYI 2. The City will meet
its overall expenditure budget for FYI and carefully manages the budget to
ensure obligations are met. Expenditure variances are described in further detail
in the expenditure section of this report.
Honorable Mayor and Members of Council
June 4, 2012
Page 2
Revenues
Commentary on the significant categories of revenues and /or significant
revenue variances is provided as follows:
General Property Taxes decreased 0.1% or $126,000 as a result of an increase
in Real Estate taxes offset by declines in Personal Property and Public Service
taxes. For the year as a whole, Real Estate Tax revenues will remain stable as
compared to FYI 1. Through April, Real Estate Tax revenues are up $850,000
due to earlier collections in the current year of the April 5" installment.
Partially offsetting the increase is a decline in Public Service Corporation Real
Estate Tax revenues of $341 ,400 which is related to timing. Personal Property
taxes also declined $328,000 through April FYI 2. The Personal Property tax
decrease is primarily related to an increase in exonerations compared to FY11.
However, the vast majority of Personal Property taxes are collected in May and
June.
Local Tax revenues increased 3.2% or $1.7 million compared to the same period
in FYI l . Business license taxes increased more than 5.3% through April related
to an increased number of collections and higher gross receipts values. This
and increases in other local taxes is indicative of improvement in the Roanoke
economy.
Sales tax revenues year -to -date increased by 2.6 %. Impacting the results in the
current year was the way some sales tax corrections in early months of FYI
affected the year -to -date total as well as the relocation of Walmart to Roanoke
County. By the close of FYI 2, Sales Tax growth of 1% is projected for the year.
Recordation taxes improved 19.3 %, heavily influenced by the Grantee's tax for
Center in the Square leaseholds. The Transient Occupancy tax performed well
with growth of 4.8% as a result of increased travel into the City, improved
amenities (dining areas and meeting rooms) and renovated facilities. Food and
Beverage taxes increased 7.7 %, due to several restaurant additions in the Valley
View area, the re- opening of the Market Building eateries and collections of
delinquent accounts. Partially offsetting the increase was a 5.7% decline in the
Communications Tax primarily caused by the impact of the City's portion
($241 ,000) of a $14.5 million refund by the state as well as a decrease in the
Electric and Gas consumption taxes related to the milder winter weather.
Fines and Forfeitures revenues decreased by 1 1 .3% or $169,000 compared to
FYI 1 as shown in the accompanying financial statement. Effective FYI 2,
Honorable Mayor and Members of Council
June 4, 2012
Page 3
Parking Ticket revenues were moved to the Parking Fund. Adjusting for this
change, revenues in this category increased 8.6% due to improved collections.
Revenue from the Use of Money and Property declined by 44.5% compared to
the same period in FYI 1 , due to the loss in rental income from the
Commonwealth Building which is now privately owned. Adjusting for this
change, revenues decreased 9.5% primarily a result of lower interest earnings.
Miscellaneous Revenues declined 35.1 % or $214,000 as a result of a decrease in
tax sale proceeds and in payment in lieu of tax by non - profit organizations
granted exemption from the real estate tax. The process and timeline from
sale to the receipt of proceeds varies significantly based on the final approvals
by the court of the sales terms. FYl 1 had a surplus payment due to tax sales
from prior years which is not expected in FYI 2.
Expenditures:
The fiscal year 2012 General Fund expenditure budget totals $260.0 million
and includes funding of approximately $1.4 million to cover contracts and
purchase orders made during fiscal year 2011 but not paid by the end of that
year. The current expenditure budget is 1.0% higher than FYI 1 actual. General
Fund expenditures and encumbrances through April were $213.6 million.
Compared to the prior year, expenditures increased 2.3% or approximately $4.9
million. Significant categorical variances are discussed as follows:
Transfers to Debt Service Fund decreased by 24.0 % or $4.5 million compared
to FYI 1 . This variance was due to a change in the handling of school debt
under the new school funding policy which resulted in a $6.3 million decrease.
The school debt transfer decrease was offset by an increase in the school
funding transfer. The reduction in the debt service transfer was partially offset
by payments of $1 .5 million which began in FYI for the 2010C, 201 OD and
2010E series bonds which were issued in August 2010.
Transfers to School Fund increased by 12.3% or $7.0 million. Effective with
FYI 2, the School funding formula changed. The funding under the formula is
higher, but the School Board now pays debt service to the City using funds
provided through the formula. This change in funding for debt service did not,
in- and -of- itself, increase overall funding available to schools. However,
Roanoke Schools will receive more net funding from the City in FYI as a result
of local tax growth. This was an increase of approximately 2 %.
Honorable Mayor and Members of Council
June 4, 2012
Page 4
Nondepartmental expenditures decreased 30.9% or $1.5 million. This category
primarily consists of transfers to other funds which can vary significantly from
year to year. The FYI decrease is primarily related to reduced transfers to the
Capital Projects Fund in the current year. Transfers made at the end of FYI I
offset the need to make some transfers in the current year. Partially offsetting
these decreases was an increase in transfers to the Greater Roanoke Transit
Company (GRTC). The GRTC transfer increased 40.6% when compared to FYI 1.
City Council approved a higher GRTC subsidy in FYI 2, resulting from higher
fuel and medical insurance costs, in order to continue peak hours of service.
Civic Facilities Fund
In April, the Civic Center held 29 events with 32,803 attendees. This was six
more events and 25,582 more attendees than in April 2011. The number of
April 2012 events equaled budget while attendance exceeded budget by 3,593.
Event highlights for April included multiple performances of Cirque du Soleil
and Blue Man Group and the annual Blue Ridge Bike Fest and Kiwanis Pancake
Breakfast.
For FYI year -to -date, there have been 231 events with 219,589 attendees.
This is an increase of 7.9% or 17 more events, and an increase of 0.7% or 1,518
more attendees compared with the same period in FYI . The programming at
the Civic Center covers a wide variety of entertainment events which causes
comparisons between years to vary.
The FYI 2 year -to -date Operating Loss for the Civic Center was $869,524, an
improvement of 36.1% or $491,000, from FYI 1 . Revenues increased by
$1,907,000, while expenses increased by $1,416,000. The year -to -date
Change in Net Assets for FYI 2 was a decrease of $310,000, compared to a
FYI I decrease of $856,000, an improvement of 63.8% or $546,000.
May programming included WWE Smackdown, Alan Jackson concert, and the
annual Drew Expo. Global Spectrum's current projected net income for the
entirety of FYI 2 is now projected to be $98,000 better than the original FYI 2
budget.
Parking Fund
The City's Parking Fund operates seven garages and five surface lots with a
total FYI budget of just under $3.2 million. While each facility generates
varying levels of income or loss, the Parking Fund as awhole meets all cash
Honorable Mayor and Members of Council
June 4, 2012
Page 5
flow needs, including debt service, without a General Fund subsidy and
generates sufficient working capital to fund facility improvements and repairs.
The April FYI year -to -date operating revenues increased 15.0% or $355,000
compared to FYI 1. Facility revenues increased about 0.7% or $18,000, with the
remaining revenue increase due to the inclusion of $338,000 in on- street
parking ticket fines and fees. In previous fiscal years, these revenues were
reported in the General Fund. Facility revenues would have increased slightly
more, had a major customer not been late with payment. Market Garage has a
strong demand for short term parking and awaiting list for long term spaces.
The Gainsboro Garage and the Higher Education Center Lot continue to benefit
from the temporary relocation of Poff Building offices and residential parking
demand. Tower Garage revenue decline continues, due to the reduced
occupancy rate at the Wells Fargo Tower. Center in the Square Garage
continues to experience declines from the ongoing building renovation.
On the expense side, spending levels for FYI are up 13.6 %, or $220,000,
compared to FYl l . This is due to $181,000 of on- street parking administrative
expense which was reported in the General Fund in prior years. Year -to -date
maintenance expenses are up about $36,000, with all garages except Market
Garage showing increases. The year -to -date Risk Management assessment
increased, but was nearly offset by reduced utility expenses.
City of Roanoke Pension Plan
The Pension Trust Fund experienced an investment gain of 4.6% for the fiscal year -
to -date through April 2012, which reflects gains in the domestic equity, fixed
income, and real estate categories of investments and losses in the international
equity category of investments. Investment performance for this period fell below
the Policy Portfolio benchmark performance of 5.8 %, due to underperformance in
the domestic equity and convertible bond investment allocations. Pension Plan
investment decisions are made with a long -term view, and the Roanoke Plan has
outperformed its benchmark on a three and five year measure. For the ten month
period ending April 30, 2012, Plan Net Assets decreased $1.6 million. This was a
result of $10.3 million in employer contributions and $12.9 million in net
investment gains offset by $24.8 million in benefit payments and Plan
administrative expenses. Benefits Paid to Participants increased 2.9% due to higher
retirement allowances having been earned by more recent retirees, while
Administrative expenses increased due to the timing of expenditures.
Honorable Mayor and Members of Council
June 4, 2012
Page 6
Roanoke Citv Public Schools (RCPS
Financial performance on Roanoke City Public Schools is reported to City Council on a
quarterly basis. These results are reported on a one -month lag compared to City
results based on the timing of School Board and City Council meetings. Accordingly,
this report includes results through March. The School Fund amounts as presented in
this report correspond with amounts reported to the School Board on May 8, 2012.
Revenues:
School Fund revenues increased by 9.1% or $9.1 million compared to FYI 1. The
primary driver of this increase was $6.3 million which is the result of a change in the
school's funding computation which included debt service funding that the City paid
on behalf of the Schools in the past. Reimbursements from Medicaid and Family Access
to Medical Insurance Security (FAMIS) which exceeded the original estimate amount
were also part of the increase. There was also a significant recovery of medical claims
paid. The Schools and Libraries Program of the Universal Service Fund (E -rate funds)
provides discounts to obtain affordable telecommunications and internet access. The
E -rate funds were received earlier than in prior fiscal years. State Stabilization Funds
also contributed to the year over year increase as additional funds were received in
FYI relating to prior year expenditure reimbursements.
Revenue from the transfer of the school Food Services Fund of $225,000 was related to
indirect costs recorded in the School General Fund and billed to Food Services. In
previous years, these costs were not allocated.
Expenditures:
School Fund expenditures increased 13% or $12.3 million compared to FYI .
Instruction expenditures increased 6.7% or $4.2 million primarily related to enlarged
summer programs in July and August of the current year that were not available in
FYI 1. Additionally schools opened one week earlier and associated payroll cots shifted
and will continue to run in advance of FYI I until the end of the school year.
Administration, Attendance and Health costs increased 13.1% or $848,000 from the
prior year as a result of the early opening school year and a buyout of a computer
lease agreement and associated repurposing of the former William Ruffner Middle
School as a technology hub.
Transportation expenditures increased 12.8% or $791,000 due to contractually
imposed rate increases of 3 %, increased fuel costs as well as the early start to the
schoolyear.
Honorable Mayor and Members of Council
June 4, 2012
Page 7
Debt Service increased 67.6% or $6.2 million as a result of the change in the school
funding computation whereby RCPS pays all of the School debt service using funds
provided through the formula.
Closing
In closing, the economy appears to be moderately expanding and global market
strain is easing but continues to be viewed with caution. Turbulence on the
stock market persists. The unemployment rate as of March 2012 decreased at
the local, state and national levels. The Federal Reserve continues its policy to
hold interest rates at all -time lows and predicts this to continue through 2014.
Overall, City taxes remain stable thus far in FYI 2 with stable real property taxes
and improved other local taxes. Sales tax has grown, and the City continues to
benefit from consumer spending through the meals and lodging taxes. The
City saw its first major increase in Business License taxes in several years in
FYI with growth of over 5.3 %. Current financial results indicate revenues and
expenditures should perform according to budget when adjusted for some
timing issues which affect year -to -year comparability.
Please contact me with any questions you have on these financial statements.
Sincerely,
_J
Ann H.Shawver
Director of Finance
Attachments
Christopher P. Morrill, City Manager
Timothy R. Spencer, Acting City Attorney
Drew Harmon, Municipal Auditor
Stephanie M. Moon, City Clerk
Sherman M. Stovall, Assistant City Manager
R. Brian Townsend, Assistant City Manager
Amelia C. Merchant, Director of Management and Budget
Deborah J. Moses, Parking Facilities Manager
Robyn L. Schon, General Manager, Global Spectrum
Rita D. Bishop, Superintendent, Roanoke City Public Schools
Curtis Baker, Deputy Superintendent of Operations, Roanoke City Public Schools
Revenue Source
General Property Taxes
Other Local Taxes
Permits, Fees and Licenses
Fines and Forfadurea
Revenue from Use of Money and Properly
Intergovernmental
Charges for Services
Internal Services
Transfers From Other Funds
Miscellaneous Revenue
Total
Expenditures
General Government
Judicial Administration
Public Safety
Public Works
Health and Welfare
Parks, Reereation and Cultural
Community Development
Transfer to Debt Service Fund
Transfer to School Fund
Nondepartmental
Total
CITY OF ROANOKE, VIRGINIA
GENERALFUND
FOR THE TEN MONTHS ENDED APRIL 30, 2012
STATEMENT OF REVENUE
(UNAUDITED)
Current
Revenue
Revenue
Budget
Budget
Variance
$ 103,575,000
It (3687,382)
74,365,000
(18,692,269)
1057,000
(337,196)
1,171.000
157,929
172,000
(7,702)
67,722,000
(26,068,086)
7.345,000
(1,5181750)
2.731 000
(863,837)
559 000 (163 361)
$ 258,697,000 $ (51,178,654)
Actual
July 1 -April 30
2011 2012
$ 99,887,618
55672,731
719.804
1,328,929
164,298
41.655,914
5.626,250
867,163
395,639
S 207,518,346
Actual
Percent of
Expend0ure
July t - April 30
Budget
FY12 as FY11
2010 -2011
Receive!
Variance
$ 100,013,746
96.4%
(01 %)
53,960651
74.9%
3.2%
794,010
68.1%
(9.3 %)
1497872
113.5%
(113 %)
296,126
955%
(44.5 %)
42,820,964
615%
(27 %)
5,776972
79.3%
09%
1,944,729
684%
(40 %)
10,565
0.0%
(100D %)
609,404
708%
(35.1 %)
$ 207,725,039
80.2%
(0.1 %)
STATEMENT OF EXPENDITURES AND ENCUMBRANCES
(UNAUDITED)
Current
Percent of
Expend0ure
Unencumbered
Budget
Balance
$ 13,186,771
$ 2,057,950
7,914,970
1,563,323
58,232,026
6,587467
24,953,796
4,616,715
40,819,601
10,382,509
9,242,341
1410,129
5 942,679
1.226.056
14 191,207
55.642
76, 770, 914
12, 774, 295
8,767,386
5477927
$ 260,021,691
$ 46482,013
Actual
July 1 -April 30
2011 -2012
$ 11,118.821
6,351 647
51,344,559
20,337,081
30437,092
7832212
4,716,623
14,135,565
63,996619
3 289 459
f 213,559,678
Actual
Percent of
July 1 -April 30
Budget
FY12 vs FY11
2010 -2041
Obligated
Variance
$ 10,673,242
843%
4.2%
5810,871
801%
93%
49,016,083
882%
4.8%
18,747,909
81.5%
8.5%
31,550.982
746%
(3.5 %)
7,813,073
84.7%
02%
4,725,839
794%
(02 %)
18,598,821
99.6%
(240 %)
56.971.218
834%
12.3%
4.760,544
37.5%
(30.9 %)
S 208,668,582
82.1%
2.3%
CITY OF
ROANOKE, VIRGINIA
CIVIC
FACILITIES FUND
COMPARATIVE STATEMENT
OF REVENUES AND EXPENSES
FOR THE TEN MONTHS ENDED APRIL 30, 2012
(UNAUDITED)
FY 2012
FY 2011
Operating Revenues
Rentals
$ 4,746,835
$ 3035,705
Event Expenses
1,461,987
1,591,025
Advertising
140,515
127,280
Admissions Tax
516,280
396,503
Facility Surcharge /Ticket Rebate
525,878
369,625
Commissions
162,082
130,623
Ancillary
77,744
78,663
Miscellaneous
119,587
114,039
Total Operating Revenues
7,750,908
5,843,463
Operating Expenses
Personal Services
1,016,424
1,008,031
Operating Expenses
6,554,302
5,142,844
Management Fees
298,894
284,422
Depreciation
750,812
769,502
Total Operating Expenses
8,620,432
7,204,799
Operating Loss
(869,524)
(1,361,336)
Nonoperating Revenues /(Expenses)
Other
-
(259)
Investment Income
48,173
45,942
Interest Expense
(490,565)
(485,565)
Net Nonoperating Expenses
(442,392)
(439,882)
Loss Before Transfers and Contributions
(1,311,916)
(1,801,218)
Transfers and Contributions
Transfer from Capital Projects Fund
54,922
-
Transfer from General Fund
988,550
988,550
Transfer to Debt Service Fund
(41,625)
(43,650)
Net Transfers and Contributions
1,001,847
944,900
Change in Net Assets
$ (310,069)
$ (856,318)
2
CITY OF ROANOKE, VIRGINIA
PARKING FUND
COMPARATIVE STATEMENT OF REVENUES AND EXPENSES
FOR THE TEN MONTHS ENDED APRIL 30, 2012
(UNAUDITED)
FY 2012
FY 2011
Operating Revenues
Market Garage
$ 420,418
$ 358,246
Elmwood Park Garage
439,811
480,077
Center in the Square Garage
237,576
253,763
Church Avenue Garage
533,552
549,602
Tower Garage
287,797
304,974
Gainsboro Garage
133,831
95,827
Campbell Garage
54,940
36,526
Williamson Lot
72,464
77,045
Higher Ed Center Lot
50,117
35,114
Market Lot
15,839
19,665
Elmwood Lot
57,512
67,418
Warehouse Row Lot
28,780
31,181
West Church/YMCA Lots
21,892
21,892
Off Street Parking Violations (All Locations)
28,963
34,550
On Street Parking Violations (1)
337,572
-
Total Operating Revenues
2,721,064
2,365,880
Operating Expenses
Operating Expenses (1)
1,154,311
935,368
Depreciation
686,039
685,277
Total Operating Expenses
1,840,350
1,620,645
Operating Income
880,714
745,235
Nonoperating Revenues /(Expenses)
Investment Income
41,935
41,143
Interest Expense
(595,240)
(589,450)
Net Nonoperating Expenses
(553,305)
(548,307)
Income Before Transfers and Contributions
327,409
196,928
Transfers and Contributions
Transfer from Capital Projects Fund 6,154
Transfer to Fleet Fund (17,500) -
Net Transfers and Contributions (11,346) -
Change in Net Assets $ 316,063 $ 196,928
(1) On Street Parking activities transferred from the General Fund to the Parking Fund effective
July 1, 2011. FY12 amounts include revenues through 4/30/12 and expenses through 3/31/12.
3
CITY OF ROANOKE, VIRGINIA
CITY TREASURER'S OFFICE
GENERAL STATEMENT OF ACCOUNTABILITY
FOR THE MONTH ENDED APRIL 30, 2012
TO THE DIRECTOR OF FINANCE.
GENERAL STATEMENT OF ACCOUNTABILITY OF THE CITY TREASURER OF THE CITY OF ROANOKE, VIRGINIA
FORTHE FUNDS OF SAID CITY FOR THE MONTH ENDED APRIL 30, 2012.
BALANCE AT
BALANCE AT
BALANCE AT
MAR 31 2012
RECEIPTS
DISBURSEMENTS
APR39 2012
APR 30,2011
CONSOLIDATED FUNDS $62,300,862.50
$25,337,521.16
$25,570,563.67
$62,067,819.99
$59,512,162.43
CERTIFICATE
I HEREBY CERTIFY THAT THE FOREGOING IS A TRUE STATEMENT OF MY ACCOUNTABILITY
TO THE CITY OF ROANOKE. VIRGINIA, FOR THE FUNDS OF THE VARIOUS ACCOUNTS THEREOF
FOR THE MONTH ENDING APRIL 30, 2012, THAT SAID FOREGOING:
CASH
CASH IN HAND
CASH IN WELLS FARGO BANK
CASH IN VALLEY BANK
INVESTMENTS:
LOCAL GOVERNMENT INVESTMENT POOL
SMITH BARNEY GOVERNMENT MONEY MARKET FUND
CERTIFICATES OF DEPOSIT
U. S. AGENCIES
VIRGINIAAIM PROGRAM (U. S. SECURITIES)
VIRGINIA SNAP PROGRAM M. S. SECURITIES)
TOTAL
MAY 15,2012
$45,737.22
1,260,159.61
2,941.98
15,748,185.97
790,912A6
28,022,942.23
6,000,000.00
21,017.62
10,175,923.10
$62,067,819.99
�LYN . POWERS, TREASURER
CITY OF ROANOKE PENSION PLAN
STATEMENT OF CHANGES IN PLAN NET ASSETS
FOR THE TEN MONTHS ENDED APRIL 30, 2012
(UNAUDITED)
FY 2012 FY 2011
Additions:
Employer Contributions $ 10,278,033 $ 8,698,610
Investment Income
Net Appreciation in Fair Value of Investments
8,521,490
70,948,696
Interest and Dividend Income
5,070,416
5,294,597
Total Investment Gain
13,591,906
76,243,293
Less Investment Expense
672,838
485,509
Net Investment Gain
12,919,068
75,757,784
Total Additions
$ 23,197,101
$ 84,456,394
Deductions
Benefits Paid to Participants
$ 24,477,987
$ 23,790,259
Administrative Expenses
347,687
345,365
Total Deductions
24,825,674
24,135,624
Net Increase /(Decrease)
(1,628,573)
60,320,770
Net Assets Held in Trust for Pension Benefits:
Fund Balance July 1
Fund Balance April 30
5
330,416,109 280,476,609
$ 328,787,536 $ 340,797,379
CITY OF ROANOKE PENSION PLAN
STATEMENT OF PLAN NET ASSETS
APRIL 30, 2012
(UNAUDITED)
Assets
Cash
Investments, at Fair Value
Due from Other Funds
Total Assets
Liabilities and Net Assets
Liabilities:
Due to Other Funds
Accounts Payable
Total Liabilities
Net Assets Held in Trust For Pension Benefits
FY 2012 FY 2011
$ 1,154,419 $ 821,188
330,166,386 342,365,454
466 477
$ 331,321,271 $ 343,187,119
$ 2,533,111 $ 2,389,736
624 4
2,533,735 2,389,740
_L328,787,536 $ 340,797,379
Revenue Source
State, Excising Sales Tax
State Sales Tax
Slate Stabilization Funds
Federal Revenue
Other Revenue
Transfer from the City of Roanoke
Transfer from Food Service Fund
Total
Expenditures
Instruction
Administrator, Attendance and Health
Tmnspodatlon
Operations and Factities
Debt Service
Transfer to Athletics Fund
Total
CITY OF ROANOKE, VIRGINIA
SCHOOL GENERAL FUND
FOR THE NINE MONTHS ENDED MARCH 31, 2012
STATEMENT OF REVENUE
Current
Revenue
Budget
$ 52.5B7,966
11 ,500,000
100 000
4,246,000
16 770,914
300,000
$ 148,5 880
Actual
July 1 - March 31
2011 -2012
S 36872,805
0,]83,04)
1,8)4440
212,134
3720881
5),599,043
225,000
S 109281150
Actual
July 1 - March 31
2010 -2011
Percent of
Budget
Received
FY12 va FYIt
Variance
$ 35,909,227
10.1%
21%
6,391,751
76.4%
47%
t, 188,846
NA
571%
68,))9
212.1%
2064%
3.308,553
87.6%
12.5%
51,274096
75.0%
12.3%
8,306548
15.0%
NA
$ 100,141,252
15.1%
9.1%
STATEMENT OF EXPENDITURES AND ENCUMBRANCES
Current
Expenditure
Buell
93,308,892
11404146
9,184,393
14,311,482
16,129,367
106 666
145,594,880
Actual
July 1- March 31
2011 -2012
8] 218.084
1,310,248
6976005
9 451 850
15,599,239
825,000
1W 380426
Note. The Food Services and Athletics Funds are not Included In this financial statement.
NA Iir lcates not applicable.
Actual
Percent of
July 1 -Match 31
Budget
FY12 vs FY11
2010-2011
Clinical
Variance
53,000657
120%
67%
6,462,027
64.1%
13.1%
6,104,811
760%
12.8%
10,1M,920
657%
(85 %)
8,306548
98.7%
525%
5.0%
NA
95,060,963
73.8%
13.0%
7 b 1
City of Roanoke
Financial Report
Ten Months Ended
April 30, 2012
FY12 General Fund Overview
• FY12 adopted budget 0.3% over FY11 actual.
• Revenues YTD decreased 0.1% in FY12 compared to FY11 primarily
a result of reductions in revenues from the Commonwealth.
• Other Local taxes increased 3.2% and includes favorable
performance by Sales tax, Food & Beverage tax, Business License
tax and Transient Occupancy tax.
• Expenditures are budgeted at 1% over FY11 actual
• Expenditures YTD increased 2.3% compared to FY11 primarily in the
areas of Public Works and School funding offset by reductions in
Health and Welfare and Transfers to other funds
• With use of contingencies to cover exceptional costs and careful
management of expenses, the General Fund is expected to remain
within budget for the year.
2
15
12
y
C 9
_O
6
3
C
Sales Tax Growth
FY12 Revenue Estimate $18.515 M
9 Mo Ended 3131
■ Prior YTD Actual ❑ YTD Budget ■ YTD Actual
Sales tax revenues year to date increased 3.7 %. The relocation
of Walmart continues to have a negative impact as do some
State Department of Taxation corrections in early FY11. Growth
of 2% is projected for the year.
3
Meals Tax Leads Local Tax Growth
FY12 Revenue Estimate $16.5 M
15
,2
I9
s
3
0
e M Ended 3131
■ Prior YTD
❑ YTD
Budget
■ YTD
Actual
Revenue increased 7.7% year- over -year and is 4.6% higher
than FY 12 budget. Increased marketing programs, new
restaurants in the Valley View area and increased delinquent
collections related to payment arrangements continue to
contribute to the variance. 4
BPOL (Business and Professional Occupational
License) Tax Increased
for the First Time in 3 Years
12
y 11
c
°— 10
9
11
FY12 Revenue Estimate $11.513M
10 Mo Ended 4130
■ Prior YTD Actual ■ YTD Actual ❑ FY12 Budget
Tax due date was March 1 st
Revenues are 5.3% above last year with over 100% of estimate collected
Lodging Tax Exceeding
Budget and Prior Year
Transient Occupancy Tax Revenue Estimate $2.9 M
N
C
O
3
2.5
2
1.5
1
0.5
0
10 Mo Ended 4130
■ Prior YTD
❑ YTD Budget
■ YTD Actual
Lodging tax revenue increased 4.8% compared to FY11
and improved 4.7% compared to budget as a result of
improved travel activity.
6
Cigarette Tax Significantly Improved
2.5
2
= 1.5
0
1
0.5
0
Cigarette Tax Revenue Estimate $2.393 M
10 Mo Ended 4130
■ Prior YTD
❑ YTD Budget
■ YTD Actual
Cigarette tax revenue has increased 2.7% since FY11 and is
2.0% over budget. FY12 trend is improving compared to
negative performance of FY11.
Admissions Tax
Admissions Tax Revenue Estimate $0.429 M
,il.?
0.3
0
0.2
0.1
0
10 Mo Ended 4130
■ Prior YTD
❑ YTD Budget
■ YTD Actual
Admissions tax revenue has increased 1.6% since FY11 but is 1.0% under
budget.
0
Funding From the Commonwealth
26% of Budget
Budgeted revenues up $1.3 M or 2% from FY11
Non -
categorical
Shared
Social
Services
Other
Categorical
$ 451,000 $ 186,000 $ 265,000 142.9%
6,267,000
20,305,000
14,633,000
6,185,000 82,000 1.3%
22,125,000 ( 1,820,000) ( 8.2 %)
14,326,000 307,000 2.1%
5.7% t
72.6%
63.4%
76.7%
• Non - Categorical increase related to state share of Recordation and
Rental Car tax increases
• Social Services decrease related to reduction of Foster Care and Day
Care services
• Other Categorical related to Street Maintenance reimbursements 9
Other Local Revenues
All Other Revenues Comprise 5% Budget
Permits
Fines &
forfeitures
Interest &
rental
Charges for
services
Internal
services
Miscellaneous
$ 720,000 $ 794,000 ($ 74,000) ( 9.3 %)
1,329,000 1,498,000 ( 169,000) (11.3 %)
164,000 296,000 ( 132,000) (44.5 %)
5,826,000 5,777,000 49,000 0.9%
1,867,000 1,945,000 ( 78,000) (4.0 %)
396,000 609,000 ( 213,000) (35.1 %)
68.1%
113.5%
95.5%
79.3%
68.4%
70.8% t
• Fines and Forfeitures decreased $275K due to the transfer of parking enforcement to the Parking
Fund
Interest and Rental decreased $115K due to the loss of Commonwealth Building rental revenue
Miscellaneous decline related to decreased tax sales proceeds and payments in lieu of tax by non-
profit organizations granted exemption from real estate tax
10
Personnel (Salary /Benefit) Lapse
Performing Ahead of Target
$80
O
$70
$60
L
R
cc
CO $50
Target Actual
10 Mo Ended 4/30
Fiscal Year savings currently projected at $1 M.
YTD expenditure is .7% or $487,000 below target.
$1,000,000
$800,000
$800,000
$400000
$200,000
$0
Public Safety Overtime
and Fire /EMS Part -Time
Above Target
Target Actual
10 Mo Ended 4/30
YTD expense 11 % or $82,000 above target. The Fire /EMS Power Unit
accounts for almost all of the overage and was a planned FY12 expenditure
covered by salary lapse. The YTD target is $826,000.
12
$2,000
0$1,500
c $1,000
M
$500
$0
Workers' Compensation
Expenses Above Target
Target
10 Mo Ended 4130
Actual
YTD expense is 18% or $260,000 above target of $1.41 M
related to an increase in expenditures on large claims
and as a result of several older claims with ongoing costs.
13
Comprehensive Services Act
Expenses Below Target
s
W$6.0
C $4.0
$2.0
$0.0
FY 2011 Actual FY 2012 Actual Target
10 Mo Ended 4/30
YTD expenses are 4% or $304,000 below target of $7.6M.
Reductions in expenditures relate to Foster Care services as
more adoptions take place. This category continues to be
viewed with caution due to difficulty in predicting costs. 14
Residential Juvenile Detention
Expenses Below Target
$1,200
$800
$400
N
o $0
z
Target Actual
10 Mo Ended 4/30
YTD expense 15% or $168,000 below target of $1,085,000
15
Solid Waste
$2, 000
$1,500
a
m $1,000
0
0
F $500
$0
Below
Tipping
Target
Fees it
Target Actual
10 Mo Ended 4130
YTD costs are 11 % or $197,000 below target of $1.86M.
16
Motor Fuel Expenses
u) $1,500
m $1,000
U)
o $500
t
~ $0
Below Target
Target Actual
10 Mo Ended 4/30
YTD expense 6.5% or $97,000 below a non - seasonally
adjusted target of $1.48M. Expenditures will increase
during remainder of fiscal year as mowing activities occur.
Costs are controlled by practice of contracting for fuel.
17
Civic Facilities Fund
Comparative Statement of Revenues and Expenses
For the Ten Months Ending April 30, 2012
(Unaudited)
Total Operating Revenues
Total Operating Expenses
Operating Loss
Net Nonoperating Expenses
Loss Before Transfers and Contributions
Net Transfers and Contributions
Change in Net Assets
FY 2012
FY 2011
Variance
$ 7,750,908
$ 5,843,463
33%
8,620,432
7,204,799
(20 %)
(869,524)
(1,361,336)
36%
(442,392)
(439,882)
(1 %)
(1,311,916)
(1,801,218)
27%
1,001,847
944,900
(6 %)
$ (310,069)
$ (856,318)
64%
• 231 events FY12 YTD which is an increase of 17 events over one year ago
• April 2012 equaled budgeted events and exceeded budgeted attendees by 3,593
April events included Cirque du Soleil, Blue Man Group, Blue Ridge Bike Fest, and Kiwanis
Pancake Breakfast
• Increased operating revenues which outpaced increased operating expenses contributed to
an operating loss improvement of 36% or $492,000
lu
Parking Fund
Comparative Statement of Revenues and Expenses
For the Ten Months Ending April 30, 2012
(Unaudited)
• Operating Revenues increased $355K primarily due to transfer of parking
enforcement to Parking Fund in FY12
• Parking Fund operating expenses increased $219K and includes parking
enforcement costs previously charged to the General Fund
• Facilities continue to benefit from increased residential and transient parking
offset by increases in maintenance expenses
19
FY 2012
FY 2011
Variance
Total Operating Revenues
$ 2,721,064
$ 2,365,880
15%
Total Operating Expenses
1,840,350
1,620,645
(14 %)
Operating Income
880,714
745,235
18%
Net Nonoperating Expenses
553,305
548,307
(1 %)
Income Before Transfers and Contributions
327,409
196,928
66%
Net Transfers and Contributions
(11,346)
-
NA
Change in Net Assets
$ 316,063
$ 196,928
60%
• Operating Revenues increased $355K primarily due to transfer of parking
enforcement to Parking Fund in FY12
• Parking Fund operating expenses increased $219K and includes parking
enforcement costs previously charged to the General Fund
• Facilities continue to benefit from increased residential and transient parking
offset by increases in maintenance expenses
19
Pension Plan Trust
Performance Period
Roanoke
Pension Plan
Policy
One Month
-0.1%
-0.3%
Fiscal YTD
4.6%
5.8%
One Year
2.3%
4.1%
Three Years
15.6%
14.6%
Five Years
3.1%
2.3%
400
350
300
250
200
150
100
Market Value Assets
(Millions)
■ Low (2/28/09)
■ 6/30/08
■ 6/30/09
■ 6/30/10
■ 6/30/11
❑ 3/31/2012
■ 4/30/2012
■ High (10/31/07)
Asset Allocation 4/30/12
■ US Equities
■ Cash Equiv
■ Real Estate
❑ Balanced
■ Convertibles
■ International Equities
■ US Fixed Income
❑ International Emerging Equities
■ Infrastructure Funds
Pension Plan assumed rate of return is
7.75%
20
Unemployment Trends
Roanoke VA US
■
Oct
11
❑
Nov
11
■
Dec
11
■
Jan
12
■
Feb
12
❑
Mar
12
March 2012 indicates a significant decrease in unemployment
rates of (0.4 %) for Virginia and Roanoke MSA and a
corresponding decrease of (0.3 %) for the US
21
School General Fund Revenues
Nine Months Ended March 31St
FY12
FY11
$ Change
%
Change
FY12 %
of Budget
State Revenue
$ 36,873,000
$ 35,909,000
$ 964,000
2.7%
70.1%
Sales Tax
8,783,000
8,392,000
391,000
4.7%
76.4%
State Stabilization
Funds
1,874,000
1,189,000
685,000
57.7%
0.0%
Federal Revenue
212,000
69,000
143,000
208.4%
212.1%
Other Revenue
3,721,000
3,309,000
412,000
12.5%
87.6%
City Funding
57,599,000
51,274,000
6,325,000
12.3%
75.0%
Transfer from
Food Service
225,000
225,000
75.0%
Total Revenues
$109,287,000 1
$100,142,000
$9,145,000
9.1%
75.1%
School General Fund Expenditures
Nine Months Ended March 31St
FY12
FY11
$ Change
%
Change
FY12 %
of Budget
Instruction
$ 67,218,000
$ 63,001,000
$ 4,217,000
6.7%
72.0%
Administration,
Attendance & Health
7,310,000
6,462,000
848,000
13.1%
64.1%
Transportation
6,976,000
6,185,000
791,000
12.8%
76.0%
Operations &
Facilities
9,452,000
10,107,000
( 655,000)
(6.5 %)
65.7%
Debt Service
15,599,000
9,307,000
6,292,000
67.6%
96.7%
Transfer to Athletics
Fund
825,000
-
825,000
-
75.0%
Total Expenditures
1 $107,380,000
$ 95,062,000
$12,318,000
13.0%
73.8%
City Performance Stable
Through April
• Revenues expected to meet budget
• Almost all local taxes indicating positive
trends
• Several local taxes continue to demonstrate
strong growth: meals, business license and
lodging taxes in particular
• Expenditures are expected to remain within
budget for the year
• Strong Enterprise Fund performance for Civic
Facilities Fund and Parking Fund
24
Timothy Spencer Laverne Shepherd
Acting City Attorney City Registrar
Roanoke, Virginia Roanoke, Virginia
Dear Mr. Spencer and Mrs. Shepherd:
At the regular meeting of Council of the City of Roanoke held on Monday, June 4, 2012,
City Council continued its discussion about changing the dates for Councilmanic
elections from May to November and proposed relocations of various voting precincts.
The Council requested that the City Registrar /Electoral Board present a status report
.regarding the voting precinct recommendations; and the City Attorney report his findings
with regard to a facilitator for discussions on changing the date of Councilmanic
elections from May to November. You are to report back to the Council at the June 18
Council meeting.
For your information, I am attaching copy of a transcript of the discussion regarding the
abovementioned matters from the June 4 Council meeting.
7( Sincerelljy,,,�y,
Stephanie M. Moon, MMC
City Clerk
Attachment
pc: Christopher P. Morrill, City Manager
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
-
215 Church Avenue, S. W., suite 456
!S
Roanoke, Virginia 24011 -1536
Telephone: (540)853 -2541
Fax: (540)8534145
STEPHANIE M.MOON,MMC
E -mail clerl@roanokeva.gov
EONATHAN E. CRAFT
Deputy City Clerk
City Clerk
CECELIA T. W EBB
Assistant Deputy City Clerk
June 11, 2012
Timothy Spencer Laverne Shepherd
Acting City Attorney City Registrar
Roanoke, Virginia Roanoke, Virginia
Dear Mr. Spencer and Mrs. Shepherd:
At the regular meeting of Council of the City of Roanoke held on Monday, June 4, 2012,
City Council continued its discussion about changing the dates for Councilmanic
elections from May to November and proposed relocations of various voting precincts.
The Council requested that the City Registrar /Electoral Board present a status report
.regarding the voting precinct recommendations; and the City Attorney report his findings
with regard to a facilitator for discussions on changing the date of Councilmanic
elections from May to November. You are to report back to the Council at the June 18
Council meeting.
For your information, I am attaching copy of a transcript of the discussion regarding the
abovementioned matters from the June 4 Council meeting.
7( Sincerelljy,,,�y,
Stephanie M. Moon, MMC
City Clerk
Attachment
pc: Christopher P. Morrill, City Manager
.*
�)L Q
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. Suite 456
Roanoke, Virginia 2401401 1 -1536
Telephone: (540) 853 -2541
Fax: (540) 853 -1145
STEPHANIE M. MOON, MMC
E -mail elerk(roenokeva.gov
JONATHAN E. CRAFT
City Clerk
Deputy City Clerk
June 8, 2012
CECELIAT. WEBB
Assistant Deputy City Clerk
Asia Smith
1606 Salem Avenue, S. W.
Roanoke, Virginia
Dear Ms. Smith:
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
June 4, 2012, you were appointed to replace Bob Caudle as member of the Roanoke
Neighborhood Advocates for a three -year term of office commencing July 1, 2012 and
ending June 30, 2015.
Enclosed you will find a Certificate of your appointment and an Oath or Affirmation
of Office which must be administered by a Clerk of the Circuit Court of the City of
Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church
Avenue, S. W.
Once the Oath has been administered, please return a signed copy to the City Clerk's
Office prior to serving in the capacity to which you were appointed.
Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing copy
of the Virginia Freedom of Information Act. The Act requires that you be provided with a
copy within two weeks of your appointment and each member is required "to read and
become familiar with provisions of the Act."
On behalf of the Mayor and Members of City Council, I would like to express appreciation
for your willingness to serve the City of Roanoke as a member of the Roanoke
Neighborhood Advocate.
Sincerely,
/S on, MV
Step anie M. Moon, MM
City Clerk
Enclosure
PC: Robert A. Clement, Jr., Neighborhood Services Coordinator, w /application
COMMONWEALTH OF VIRGINIA
To -wit:
CITY OF ROANOKE
I, Stephanie M. Moon, City Clerk, and as such City Clerk ofthe Cityof Roanoke and
keeper of the records thereof, do hereby certify that at a regular meeting of Council which
was held on the fourth day of June 2012, Asia Smith was appointed to replace Bob
Caudle as a member of the Roanoke Neighborhood Advocates for a three -year term of
office commencing July 1, 2012 and ending June 30, 2015.
2012.
Given under my hand and the Seal of the City of Roanoke this eighth day of June
City Clerk l
Sharon Landesman Ramey
346 Wellington Drive, S. E.
Roanoke, Virginia 24014
Dear Ms. Ramey:
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
June 4, 2012, you were appointed to replace Wilburn C. Dibling, Jr., as member of the
Roanoke Public Library Board for a three -year term of office commencing July 1, 2012 and
ending June 30, 2015.
Enclosed you will find a Certificate of your appointment and an Oath or Affirmation
of Office which must be administered by a Clerk of the Circuit Court of the City of
Roanoke located on the third floor of the Roanoke City Courts Facility. 315 Church
Avenue, S. W.
Once the Oath has been administered, please return a signed copy to the City Clerk's
Office prior to serving in the capacity to which you were appointed.
Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing copy
of the Virginia Freedom of Information Act. The Act requires that you be provided with a
copy within two weeks of your appointment and each member is required "to read and
become familiar with provisions of the Act."
On behalf of the Mayor and Members of City Council, I would like to express appreciation
for your willingness to serve the City of Roanoke as a member of the Roanoke Public
Library Board.
Sincerely, �
Stephanie M. Moon, MMIt
City Clerk
Enclosure
PC: Sheila Umberger, Secretary, Roanoke Public Library Board, w /application
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
1°
Roanoke, Virginia 24011 -1536
Telephone: (540) 853 -2541
Fan: (540) 853 -1145
E -mail: clerkCaroanokeva.gov
JONATHAN E. CRAFT
STEPFWNIE M.MOON,MMC
Deputy City Clerk
C'ty Clerk
CECELIA T. WEHH
June 8, 2012
ArsMmt Deputy City Clerk
Sharon Landesman Ramey
346 Wellington Drive, S. E.
Roanoke, Virginia 24014
Dear Ms. Ramey:
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
June 4, 2012, you were appointed to replace Wilburn C. Dibling, Jr., as member of the
Roanoke Public Library Board for a three -year term of office commencing July 1, 2012 and
ending June 30, 2015.
Enclosed you will find a Certificate of your appointment and an Oath or Affirmation
of Office which must be administered by a Clerk of the Circuit Court of the City of
Roanoke located on the third floor of the Roanoke City Courts Facility. 315 Church
Avenue, S. W.
Once the Oath has been administered, please return a signed copy to the City Clerk's
Office prior to serving in the capacity to which you were appointed.
Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing copy
of the Virginia Freedom of Information Act. The Act requires that you be provided with a
copy within two weeks of your appointment and each member is required "to read and
become familiar with provisions of the Act."
On behalf of the Mayor and Members of City Council, I would like to express appreciation
for your willingness to serve the City of Roanoke as a member of the Roanoke Public
Library Board.
Sincerely, �
Stephanie M. Moon, MMIt
City Clerk
Enclosure
PC: Sheila Umberger, Secretary, Roanoke Public Library Board, w /application
COMMONWEALTH OF VIRGINIA
To -wit:
CITY OF ROANOKE
I, Stephanie M. Moon, City Clerk, and as such City Clerk of the Cityof Roanoke and
keeper of the records thereof, do hereby certify that at a regular meeting of Council which
was held on the fourth day of June 2012, Sharon Landesman Ramey was appointed to
replace Wilburn C. Dibling, Jr., as a member of the Roanoke Public Library Board for a
three -year term of office commencing July 1, 2012 and ending June 30, 2015.
2012.
Given under my hand and the Seal of the City of Roanoke this eighth day of June
C� U r l tX1Y✓
City Clerk
y.
5TEP11ANIEM. MOON, MMC
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011 -1536
Telephane: (540) 853 -2541
Fax: (540) 853 -1145
Email: rlerk@roanokeva.gav JONATHAN E. CRAFT
Deputy City Clerk
June 8, 2012
Gerardo (Jerry) Manuel Correa, Jr.
520 Allison Avenue, S W.
Roanoke, Virginia 24016
Dear Mr. Correa:
CECELIA T. WEBB
Assistant Deputy City Clerk
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
June 4, 2012, you were appointed to replace Edward Bradley as member of the Personnel
and Employment Practices Commission for a three - yearterm of office commencing July 1,
2012 and ending June 30, 2015.
Enclosed You will find a Certificate of your appointment and an Oath or Affirmation
of Office which must be administered by a Clerk of the Circuit Court of the City of
Roanoke located on the third floor of the Roanoke City Courts Facility, 315 Church
Avenue, S. W.
Once the Oath has been administered, please return a signed copy to the City Clerk's
Office prior to serving in the capacity to which you were appointed.
Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing copy
of the Virginia Freedom of Information Act. The Act requires that you be provided with a
copy within two weeks of your appointment and each member is required "to read and
become familiar with provisions of the Act."
On behalf of the Mayor and Members of City Council, I would like to express appreciation
for your willingness to serve the City of Roanoke as a member of the Personnel and
Employment Practices Commission.
Sincerely,,..cJ
// r WwJ
Stephanie M. Moon, Mk
City Clerk
Enclosure
pc: Carolyn Glover, Secretary, Personnel and Employment Practices Commission,
w /application
COMMONWEALTH OF VIRGINIA
To -wit:
CITY OF ROANOKE
I, Stephanie M. Moon, City Clerk, and as such City Clerk of the Cityof Roanoke and
keeper of the records thereof, do hereby certify that at a regular meeting of Council which
was held on the fourth day of June 2012, Gerardo (Jerry) Manuel Correa, Jr., was
appointed to replace Edward Bradley as a member of the Personnel and Employment
Practices Commission for a three - yearterm of office commencing July 1, 2012 and ending
June 30, 2015.
2012.
Given under my hand and the Seal of the City of Roanoke this eighth day of June
�V ' 1•Ihv
City Clerk