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HomeMy WebLinkAboutCouncil Actions 06-18-12BESTPITCH 39409 - 061812 �., rtoit ROANOKE CITY COUNCIL REGULAR SESSION JUNE 18, 2012 2:00 P.M. CITY COUNCIL CHAMBER AGENDA 1. Call to Order - -Roll Call. Council Member Ferris arrived late. The Invocation was delivered by Council Member Sherman P. Lea. The Pledge of Allegiance to the Flag of the United States of America was led by Mayor David A. Bowers. Welcome. Mayor Bowers. NOTICE: Today's Council meeting will be televised live and replayed on RVTV Channel 3 on Friday, June 22 at 7:00 p.m., and Sunday, June 24 at 4:00 p.m. Council meetings are offered with closed captioning for the hearing impaired. ANNOUNCEMENTS: THE PUBLIC IS ADVISED THAT MEMBERS OF COUNCIL RECEIVE THE CITY COUNCIL AGENDA AND RELATED COMMUNICATIONS, REPORTS, ORDINANCES AND RESOLUTIONS, ETC., ON THE THURSDAY PRIOR TO THE COUNCIL MEETING TO PROVIDE SUFFICIENT TIME FOR REVIEW OF INFORMATION. THE CITY CLERK'S OFFICE PROVIDES THE MAJORITY OF THE CITY COUNCIL AGENDA ON THE INTERNET FOR VIEWING AND RESEARCH PURPOSES. TO ACCESS AGENDA MATERIAL, GO TO THE CITY'S HOMEPAGE AT WWW.ROANOKEVA.GOV, CLICK ON THE GOVERNMENT ICON. NOTICE OF INTENT TO COMPLY WITH THE AMERICANS WITH DISABILITIES ACT. SPECIAL ASSISTANCE IS AVAILABLE FOR DISABLED PERSONS ADDRESSING CITY COUNCIL. EFFORTS WILL BE MADE TO PROVIDE ADAPTATIONS OR ACCOMMODATIONS BASED ON INDIVIDUAL NEEDS OF QUALIFIED INDIVIDUALS WITH DISABILITIES, PROVIDED THAT REASONABLE ADVANCE NOTIFICATION HAS BEEN RECEIVED BY THE CITY CLERK'S OFFICE. PERSONS WISHING TO ADDRESS COUNCIL WILL BE REQUIRED TO CONTACT THE CITY CLERK'S OFFICE PRIOR TO THE MONDAY COUNCIL MEETING, OR REGISTER WITH THE STAFF ASSISTANT AT THE ENTRANCE TO THE COUNCIL CHAMBER PRIOR TO COMMENCEMENT OF THE COUNCIL MEETING. ONCE THE COUNCIL MEETING HAS CONVENED, THERE WILL BE NO FURTHER REGISTRATION OF SPEAKERS, EXCEPT FOR PUBLIC HEARING MATTERS. ON THE SAME AGENDA ITEM, ONE TO FOUR SPEAKERS WILL BE ALLOTTED FIVE MINUTES EACH; HOWEVER, IF THERE ARE MORE THAN FOUR SPEAKERS, EACH SPEAKER WILL BE ALLOTTED THREE MINUTES. ANY PERSON WHO IS INTERESTED IN SERVING ON A CITY COUNCIL APPOINTED AUTHORITY, BOARD, COMMISSION OR COMMITTEE MAY CONTACT THE CITY CLERK'S OFFICE AT 853 -2541, OR ACCESS THE CITY'S HOMEPAGE TO OBTAIN AN APPLICATION. THE COUNCIL OF THE CITY OF ROANOKE IS SEEKING APPLICATIONS FOR THE FOLLOWING CURRENT OR UPCOMING VACANCIES, EFFECTIVE JULY 1, 2012: MILL MOUNTAIN ADVISORY BOARD - THREE VACANCIES PERSONNEL AND EMPLOYMENT PRACTICES COMMISSION - ONE VACANCY ROANOKE NEIGHBORHOOD ADVOCATES - TWO VACANCIES TOWING ADVISORY BOARD -ONE VACANCY (CITIZEN AT LARGE REPRESENTATIVE) 2. PRESENTATIONS AND ACKNOWLEDGEMENTS: NONE. 3. HEARING OF CITIZENS UPON PUBLIC MATTERS: CITY COUNCIL SETS THIS TIME AS A PRIORITY FOR CITIZENS TO BE HEARD. ALL MATTERS WILL BE REFERRED TO THE CITY MANAGER FOR RESPONSE, RECOMMENDATION OR REPORT TO COUNCIL, AS HE MAY DEEM APPROPRIATE. Robert Gravely appeared before the Council. 4. CONSENT AGENDA (APPROVED 6 -0) ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE BY THE MEMBERS OF CITY COUNCIL AND WILL BE ENACTED BY ONE MOTION. THERE WILL BE NO SEPARATE DISCUSSION OF THE ITEMS. IF DISCUSSION IS DESIRED, THE ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND CONSIDERED SEPARATELY. The Mayor called attention to five requests for Closed Meetings —One by Mayor and four by City Manager. C -1 A communication from Mayor David A. Bowers requesting that Council convene in a Closed Meeting to discuss committee assignments for Fiscal Year 2012 -2013, pursuant to Section 2.2 -3711 (A)(1), Code of Virginia (1950), as amended. RECOMMENDED ACTION: Concurred in the request. C -2 A communication from the City Manager requesting that Council convene in a Closed Meeting to discuss the disposition of publicly -owned property being the old YMCA located at 425 Church Avenue, where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the public body, pursuant to Section 2.2 -3711 (A)(3), Code of Virginia (1950), as amended. RECOMMENDED ACTION: Concurred in the request. C -3 A communication from the City Manager requesting that Council convene in a Closed Meeting to discuss the disposition of publicly -owned property to discuss disposition of publicly -owned property, specifically former Huff Lane Elementary School located at 4412 Huff Lane, N. W., where discussion in a open meeting would adversely affect the bargaining position or negotiating strategy of the public body, pursuant to Section 2.2 -3711 (A)(3), Code of Virginia (1950), as amended. RECOMMENDED ACTION: Concurred in the request. C -4 A communication from the City Manager requesting that Council convene in a Closed Meeting to discuss disposition of publicly -owned property being Tax Map Nos. 7230108 and 7230104 located on Blue Hills Drive, N. E., in the Roanoke Centre for Industry and Technology (RCIT), where discussion in a open meeting would adversely affect the bargaining position or negotiating strategy of the public body, pursuant to Section 2.2 -3711 (A)(3), Code of Virginia (1950), as amended. RECOMMENDED ACTION: Concurred in the request. C -5 A communication from the City Manager requesting that Council convene in a Closed Meeting to discuss the possible award of a public contract involving the expenditure of public funds, and the terms or scope of such contract, where discussion in a open meeting would adversely affect the bargaining position or negotiating strategy of the public body, pursuant to Section 2.2 -3711 (A)(29), Code of Virginia (1950), as amended. RECOMMENDED ACTION: Concurred in the request. C -6 A communication from the City Clerk advising of the resignation of Letitia A. Smith as a member of the Personnel and Employment Practices Commission, effective immediately. RECOMMENDED ACTION: Accepted the resignation and received and filed the communication. C -7 Reports of qualification of Sherman M. Stovall as the Alternate City representative of the Roanoke Valley Juvenile Detention Center Commission for a four -year term of office ending June 30, 2016; and Gary Walton as a City representative of the Roanoke Valley Convention and Visitors Bureau Board of Directors for a one -year term of office ending June 30, 2013. RECOMMENDED ACTION: Received and filed. REGULAR AGENDA 5. PUBLIC HEARINGS: NONE. 6. PETITIONS AND COMMUNICATIONS: a. A status report from the Roanoke City Electoral Board regarding relocation of certain voting precincts. Melvin E. Williams, Secretary. Received and filed 7. REPORTS OF CITY OFFICERS AND COMMENTS OF CITY MANAGER: a. CITY MANAGER: BRIEFINGS: NONE. ITEMS RECOMMENDED FOR ACTION: Acceptance and appropriation of funds from the Virginia Department of Health in connection with a supervised Summer Nutrition Program through the City's Parks and Recreation Department. Adopted Resolution No. 39409 -061812 and Budget Ordinance No. 39410- 061812(6 -0). 2. Acceptance and appropriation of funds for the FY2011 State Homeland Security Program Grant from Virginia Department of Emergency Management for HAZMAT Team equipment and training by the Fire /EMS Department. Adopted Resolution No. 39411 - 061812 and Budget Ordinance No. 39412- 061812(6 -0). 3. Acceptance and appropriation of funds in connection with the renewal of the Homeless Assistance Team Grant from the Department of Housing and Urban Development. Adopted Resolution No. 39413- 061812 and Budget Ordinance No. 39414 - 061812(6 -0). 4. Appropriation of funds for additional recreation programs facilitated by the Department of Parks and Recreation. Adopted Budget Ordinance No. 39415-061812 (6-0). 5. Appropriation of funds in connection with the Fiscal Year 2012 Real Estate Tax revenue and the Roanoke City Public Schools expense adjustment. Adopted Budget Ordinance No. 39416 - 061812 (6 -0). 6. Execution of a Joint Use Agreement between the City of Roanoke and the Roanoke City School Board to assist in planning, development and use of facilities that maximizes the benefits to the citizens of Roanoke. Adopted Ordinance No. 39417-061812 (6-0). 7. Execution of an agreement with the Roanoke Valley Convention and Visitors Bureau for marketing the Roanoke Valley as a regional destination for convention and tourism. Adopted Resolution No. 39418-061812 (6-0). 8. Transfer of funds in connection with recommendations of the Human Services Advisory Board for funding to qualified agencies for Fiscal Year 2012 -2013. Adopted Resolution No. 39419- 061812 and Budget Ordinance No. 39420 -061812 (6 -0). COMMENTS BY CITY MANAGER. The City Manager offered the following comments: City Summer Camas This week starts 10 weeks of various camps the City provides. Anyone interested can get online and see the list of camps from ranging from sports to environmental education and outdoor recreation. Offered by our Parks and Recreation department. Summer Food Program We have 7 enrolled sites and 6 open sites that will serve children breakfast and lunch this summer June 18 through August 10; approximately 45,000 meals during this period. It's important to kids because their parents may be out working and food is an issue they can come to these sites and be provided a good balanced meal. Library Reading Programs The theme is Dream Big, Read and the program will be offered at all library branches. It will provide summer reading to children and also free literacy based programs for youth of all ages. Anybody interested can call the youth services office at 853 -2955 to find out when those programs are happening. The other part of the Dream Big, Read Program is offered by the Roanoke City Schools and is the second year for the 6 week reading summer camp offered at Fairview Elementary School. 335 children have signed up for it and students are provided transportation, instruction and lunches each day during the camp. All-America City Award The City of Roanoke is one of the finalists for the All America Cities Award, based on communities that have put together programs to address third grade reading levels; and through a collaborative partnership of many, including the schools, United Way, Smart Beginnings, TAP and the City's libraries. On Monday, July 2 the winners will be announced and if the city wins, we would be the only city in the country to have won 6 All America City Awards. 8. REPORTS OF COMMITTEES: a. A report of the Roanoke City School Board requesting appropriation of funds for the Striving Readers Supplemental Award Grant; and a report of the Director of Finance recommending that Council concur in the request. Margaret Lindsey, Director of Accounting, Spokesperson. Adopted Budget Ordinance No. 39421- 061 81 2 (6 -0). b. A report of the Roanoke City School Board requesting approval of changes in retirement contributions in connection with the Virginia Retirement System; and a report of the Director of Finance recommending that Council concur in the request. Margaret Lindsey, Director of Accounting, Spokesperson. Adopted Resolution No. 39422 - 061812 (6 -0). 9. UNFINISHED BUSINESS: NONE. 10. INTRODUCTION AND CONSIDERATION OF ORDINANCES AND RESOLUTIONS: NONE. 11. MOTIONS AND MISCELLANEOUS BUSINESS: a. Inquiries and /or comments by the Mayor and Members of City Council. Council Member Lea inquired about the facilitator to oversee discussions regarding Councilmanic elections being held in November instead of May. b. Vacancies on certain authorities, boards, commissions and committees appointed by Council. 12. RECESS. AT 2:42 P.M., THE COUNCIL MEETING WAS RECESSED FOR CLOSED MEETINGS TO BE RECONVENED AT 7:00 P.M., IN THE CITY COUNCIL CHAMBER, ROOM 450, NOEL C. TAYLOR MUNICIPAL BUILDING. Council Member Ferris entered the meeting (3:00 p.m.) ROANOKE CITY COUNCIL REGULAR SESSION JUNE 18, 2012 7:00 P.M. CITY COUNCIL CHAMBER AGENDA Call to Order - -Roll Call. All present. The Invocation was delivered by Mayor David A. Bowers. The Pledge of Allegiance to the Flag of the United States of America was led by Mayor Bowers. Welcome. Mayor Bowers. NOTICE: Tonight's Council meeting will be televised live and replayed on RVTV Channel 3 on Friday, June 22 at 7:00 p.m., and Sunday, June 24 at 4:00 p.m. Council meetings are offered with closed captioning for the hearing impaired. A. PRESENTATIONS AND ACKNOWLEDGEMENTS: A Resolution congratulating and honoring the City Manager Christopher P. Morrill for being selected to serve as Incoming President of the Government Finance Officers Association. Adopted Resolution No. 39423 - 061812 (7 -0). Recognition of the CBET Budget Team. Amelia Merchant, Director of Management and Budget. The Mayor presented certificates. B. PUBLIC HEARINGS: 1. Joint public hearing with the City Planning Commission on a request of Thomas Properties, LLC, to rezone 5025 and 5033 Valley View Boulevard, N. W., from CG, Commercial - General District, to CLS, Commercial -Large Site District, with a condition. Charlie Myers, Project Manager, Spokesperson. Adopted Ordinance No. 39424-061812 (7-0). 2. Request of Downtown Roanoke, Inc., to expand the Downtown Roanoke Service District, such District having been initially created in 1986, and subsequently expanded in 1991 and 2004, pursuant to Section 15.2 -2400 (formerly Section 15.1 - 18.3), Code of Virginia (1950), as amended. Sean Luther, President, Spokesperson. Adopted Ordinance No. 39425-061812 and Budget Ordinance No. 39426- 061812 (7 -0). C. HEARING OF CITIZENS UPON PUBLIC MATTERS: NONE. The Mayor announced the following Council assignments. Personnel Committee — (Seven Members of Council) Council Member Price to serve as Chair and Council Member Lea as Vice - Chair. Greater Roanoke Transit Company, Board of Directors - (Two Members of Council) Mayor Bowers as President and Vice -Mayor Elect Rosen as Vice President. Audit Committee — (Three Members of Council) Vice -Mayor Elect Rosen as Chair and Council Member Lea as Vice -Chair and Council Member Ferris as a member. Council liaisons to the Roanoke Redevelopment and Housing Authority, Board of Commissioners - Council Member Price and Vice -Mayor Elect Rosen. (Alternate) Council representatives to the Roanoke Valley- Allegheny Regional Commission — (Three Members of Council) Mayor Bowers, Council Members Bestpitch and Ferris. Council representative to the Total Action Against Poverty, Board of Directors - Vice -Mayor Elect Rosen. 10 Council representative to the Roanoke Valley Regional Cable Television Committee - Vice -Mayor Trinkle. Council representative to the Mayor's Committee for People with Disabilities - Council Member Price. Legislative Committee — (Seven Members of Council) Council Member Ferris as Chair and Vice -Mayor Trinkle as Vice - Chair. Two representatives to the Virginia's First Regional Industrial Facilities Authority - Council Member Bestpitch and Assistant City Manager Brian Townsend; and Council Member Price (Alternate). Council representative to the New River Valley Commerce Park Participation Committee - Council Member Bestpitch and Assistant City Manager Brian Townsend; and Council Member Price (Alternate). Two Elected Officials and the City Manager as Technical Advisor to the Roanoke Valley - Alleghany Regional Comprehensive Economic Development Strategy Committee - Council Members Bestpitch and Ferris and Chris Morrill as Technical Advisor. Elected representative to the Roanoke Valley Area Metropolitan Planning Organization - Council Member Ferris. City representative to the Hotel Roanoke Conference Center Commission — Vice -Mayor Trinkle and Chris Morrill, City Manager. Virginia Municipal League Environmental Quality Policy Committee - Christopher Blakeman, Environmental Administrator. Virginia Municipal League Human Development and Education Policy Committee - Council Member Price and Stephanie Moon, City Clerk. Virginia Municipal League Transportation Policy Committee - Mark Jamison, Manager of Transportation. Virginia Municipal League Community and Economic Development Policy Committee - Vice -Mayor Elect Rosen. 11 Virginia Municipal League Finance Policy Committee- Vice -Mayor Elect Rosen and Ann Shawver, Director of Finance. Council representative to Virginia's First Cities Coalition - Vice -Mayor Elect Rosen and Chris Morrill, City Manager. CERTIFICATION OF CLOSED SESSION. (7 -0) D. ADJOURN - 7:49 P.M. 12 Id, 1j, ANN H. SHAWVFR, CPA Director of Finance June 18, 2012 CITY OF ROANOKE DEPARTMENT OF FINANCE 215 Church Avenue, SW, Suite 461 PO Box 1220 Roanoke, Virginia 24011-1220 Telephone'. 15401853 -2821 Fax (540)8536142 AVDRFAI'. IRLNI A,x,,.al Divwmrof l'invncc Honorable Mayor and Members of City Council Roanoke, Virginia Dear Mayor and Members of Council: Subject: Attendance on June 18, 2012 Andrea Trent, Assistant Director of Finance, will be in attendance on my behalf at the 2 PM session on Monday, June 18". 1 will be in attendance at the 7 PM session Monday evening. Best wishes for a successful afternoon meeting. Sincerely, '(:XAW'Q� Ann H Shawver Director of Finance c: Council Appointed Officers Andrea Trent, Assistant Director of Finance CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: June 18, 2012 Subject: Request for Closed Meeting This is to request that City Council convene a closed meeting to discuss the disposition of publicly -owned property being the old YMCA, located at 425 Church Avenue, where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the public body, pursuant to §2.2-3711.A.3, Code of Virginia (1950), as amended. (D� Lj --------------------------- iChristopher P. Morrill U City Manager Distribution: Council Appointed Officers CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: June 18, 2012 Subject: Request for Closed Meeting This is to request that City Council convene a closed meeting to discuss the disposition of publicly -owned property, specifically Huff Lane School located at 4412 Huff Lane, N.W., where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the public body, pursuant to §2.2- 3711.A.3, Code of Virginia (1950), as amended. l Christopher P. Morrill City Manager Distribution: Council Appointed Officers CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: June 18, 2012 Subject: Request for Closed Meeting This is to request that City Council convene a closed meeting to discuss the disposition of publicly -owned property, being tax map parcels 7230108 and 7230104 located on Blue Hills Drive, N.E., in the Roanoke Centre for Industry and Technology (RCIT) where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the public body, pursuant to §2.2 -371 1.A.3, Code of Virginia (1950), as amended. Christopher P. Morrill UCity Manager Distribution: Council Appointed Officers CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: June 18, 2012 Subject: Request for Closed Meeting This is to request that City Council convene a closed meeting for the discussion of the possible award of a public contract involving the expenditure of public funds, and discussion of the terms or scope of such contract, where discussion in an open session would adversely affect the bargaining position or negotiating strategy of the City, pursuant to Section 2.2 -371 1.A.29 of the Code of Virginia (1950), as amended. ---------- - - - - -- 1,11- - -`-'- � Christopher Morrill DCity Manager Distribution: Council Appointed Officers CITY OF ROANOKE OFFICE OF THE CITY CLERK u. 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011 -1536 Telephone: (540)853 -3541 Far: (540)853 -1145 E -.nil: elerk®roana kero,.o JONATHAN E. CRAFT STEPHANIE M. MOON, MMC Deputy City Clerk City Clerk CECELIAT. WERR Assistant Deputy City Clerk June 20, 2012 Letitia Smith 3770 Laurel Ridge Road, N. W. Roanoke, Virginia 24017 Dear Ms. Smith: A communication from the City Clerk advising of your resignation as a member of the Personnel and Employment Practices Commission was before the Council of the City of Roanoke at a regular meeting, which was held on Monday, June 18, 2012. On behalf of the Members of Roanoke City Council, I would like to express appreciation for your service to the City of Roanoke as a member of the Personnel and Employment Practices Commission from July 5, 2005 to June 18, 2012. Please find enclosed a Certificate of Appreciation and an aerial view photograph of the Roanoke Valley in recognition of your years of service. Sincerely, _ \ �-m • \ Stephanie M. Moon, MMC City Clerk SMM:ctw Enclosure PC: Carolyn Glover, Personnel and Employment Practices Commission CERTIFICATE OF APPRECIATION PRESENTED TO LETITIA SMITH AS A MEMBER OF THE PERSONNEL AND EMPLOYMENT PRACTICES COMMISSION FROM JULY 5, 2005 TO JUNE 18, 2012 ON THIS 20TH DAY OF JUNE 12012 IN RECOGNITION OF OUTSTANDING PUBLIC SERVICE FAITHFULLY RENDERED TO THE CITY OF ROANOKE APPROVED: Wfl�1 t D 11 r: ATTEST: hjlm-ol�A STEPHANIE M. MOON CITY CLERK S I EPHANIE NI. MOON, MMC City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Far: (540) 853 -1145 1: mail: elerk,n roepokeva.,v June 18, 2012 The Honorable Mayor and Members of the Roanoke City Council Roanoke, Virginia Dear Mayor Bowers and Members of Council: JONA THANE CRAFT Deputy City Clerk CECELIA'1. WEBB AMiotoat Deputy City Clerk This is to advise that Letitia A. Smith has tendered her resignation as a member of the Personnel and Employment Practices Commission, effective immediately. Sincerely, k m . rye Stephanie M. Moon, MMC City Clerk <etftl Smith To "slephanie.moon @roonokeva.gov <Letltia.Smith @wvaq.org> <stephanie.moon @reanokeva.gov> 06/04/2012 10:26 AM cc bcc Subject Personnel and Practices Commission History: F This message has been replied to. Dear Ms. Moon, Please accept this email as a formal resignation from the City of Roanoke Personnel and Practices Commission. At this time, 1 have obtained employment in Charlotte, INC and will be relocating this summer. The time served on the commission was quite rewarding and meaningful. Thank you for the opportunity to serve. Sincerely, Letitia A. Smith Letitia Smith Human Resources Manager Western Virginia Regional Jail 5885 West River Road Salem, VA 24153 540.378.3720 540.380.3143 -fax www.wvarj.org letitia.smith@wvarj.org .� CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Accent, S. W., Suite 456 Roanoke, Virginia 24011 -1536 Telephone: (540)853 -2541 Faa: (540) 853 -1145 STEPHANIE M. MOON, MMC E -mail alerk@roanokeva.gov JONATHAN E. CBAFr City Clerk Deputy City Clerk CECELIA, T. WEBB Assistant Deputy City Clerk June 20, 2012 Jane Conlin, Secretary Roanoke Valley Juvenile Detention Center Commission Roanoke, Virginia Dear Ms. Conlin: This is to advise you that Sherman Stovall has qualified as the Alternate City representative of the Roanoke Valley Juvenile Detention Center Commission for a four -year term of office ending June 30, 2016. Sincerely, . M�� Stephanie M. Moon, MMC City Clerk Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to -wit: I, Sherman M. Stovall, do solemnly swear that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as the Alternate City representative of the Roanoke Valley Juvenile Detention Center Commission for a four year term of office ending June 30, 2016, according to the best of my ability. So help me God. J "so A a/ N .n/F,i B SHERMAN M. STOVALL The foregoing oath of office was taken, sworn to, and subscribed before me by Sherman M. Stovall this day of 2012. Brenda S. Hamilton, Clerk of the Circuit Co�uurtt By « Cle,V !k ��Y June 20, 2012 Landon Howard, Executive Director Roanoke Valley Convention and Visitors Bureau 101 Shenandoah Avenue, S. W. Roanoke, Virginia 24016 Dear Mr. Howard: This is to advise you that Gary Walton has qualified as a City representative of the Roanoke Valley Convention and Visitors Bureau, Board of Directors for a one - yearterm of office ending June 30, 2013. Sincerely, 494' � �-n e6�11) Stephanie M. Moon, MMC City Clerk CITY OF ROANOKE _ OFFICE OF THE CITY CLERK - 215 Church Avenue, S. W., Suite 456 "- Roanoke, Virginia 24011 -1536 Telephone: (540)853 -2541 Faa: (540)853 -1145 STEPHANIENI. MOON, MMC E -mail derkCroanokeva.gov JONATHAN E. CRAFT City Clerk Deputy City Clerk CECELIA T. WEBB Assistant Deputy City Clerk June 20, 2012 Landon Howard, Executive Director Roanoke Valley Convention and Visitors Bureau 101 Shenandoah Avenue, S. W. Roanoke, Virginia 24016 Dear Mr. Howard: This is to advise you that Gary Walton has qualified as a City representative of the Roanoke Valley Convention and Visitors Bureau, Board of Directors for a one - yearterm of office ending June 30, 2013. Sincerely, 494' � �-n e6�11) Stephanie M. Moon, MMC City Clerk Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to -wit: I, Gary Walton, do solemnly swearthat I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a City representative of the Roanoke Valley Convention and Visitors Bureau Board of Directors for a one- year term of office ending June 30, 2013, according to the best of my ability. So help me God. The foregoing oath of office was taken, sworn to, and subscribed before me by Gary Walton this 5 day of llAp 2012. Brenda S. Hamilton, Clerk of the Circuit Court y ,� Clerk ���v IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 18th day of .Tune, 2012. No. 39409 - 061812. A RESOLUTION authorizing the acceptance of a Summer Food Program Grant from the Virginia Department of Health, and authorizing execution of any required documentation on behalf of the City. BE IT RESOLVED by the Council of the City of Roanoke that: 1. The City Manager is hereby authorized on behalf of the City to accept from the Virginia Department of Health, a Summer Food Program Grant in the amount of $175,000, such funding to be used to cover the expense of providing for the nutritional needs of children and youth during the summer months through the City's Parks and Recreation supervised Summer Nutrition Program, all of which is more particularly described in, the City Manager's report dated June 18, 2012, to City Council. 2. The City Manager and the City Clerk are hereby authorized to execute and attest, respectively, for and on behalf of the City, any and all requisite documents pertaining to the City's acceptance of the grant, such documents to be approved as to form by the City Attorney, and to furnish such additional information as may be required by the Virginia Department of Health in connection with the grant. Klalni�mesw is cw olme.ewes20124tSmnma Food Rng dm ATTEST:;. k-� �n - fyr City Clerk. 4 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 18th day of June, 2012. No. 39410 - 061812. AN ORDINANCE to appropriate funding from the Federal government, through the Virginia Department of Health, for the Summer Food Program, amending and reordaining certain sections of the 2011 -2012 Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 2011 -2012 Grant Fund Appropriations be, and the same are hereby, amended and reordained to read and provide as follows: Appropriations Program Activities 35- 620 - 5273 -2066 $ 175,000 Revenues Summer Food Program FY13 35- 620 - 5273 -5273 175,000 Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: *L -Yy) . yyr City Clerk. CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: June 18, 2012 Subject: Summer Food Program Background: The City of Roanoke continues to provide for the nutritional needs of children and youth during the summer months through a Parks and Recreation supervised Summer Nutrition Program. Breakfast and lunch are provided to children throughout Roanoke from mid -June through mid August. An estimated 40,000 meals will be served this summer. Federal funds, up to $175,000, have been awarded to the City by a grant from the Virginia Department of Health. The City is reimbursed on a per meal basis for meals actually served. Considerations: The Summer Food Program is partially funded through the United States Department of Agriculture, Food and Nutrition Service with the Virginia Department of Health serving as the sponsoring agency in Virginia. The program is similar in concept to the National School Lunch Program with eligibility requirements much like those used to determine eligibility for free or reduced priced meals during the school year. The purpose is to provide nutritionally balanced, healthy meals to children, ages one through eighteen, and those with special needs. Recommended Action(s): Accept the Summer Food Program grant in the amount of $175,000 and authorize the City Manager and City Clerk to execute and attest respectively, an agreement with the Virginia Department of Health and any other forms necessary to accept such grant, approved as to form by the City Attorney. Adopt the accompanying budget ordinance to establish a revenue estimate in the amount of $175,000, and appropriate funding in the same amount into an expenditure account to be established in the Grant Fund by the Director of Finance. Christopher P. Morrill U City Manager Distribution: Council Appointed Officers R. Brian Townsend, Assistant City Manager for Community Development Steve Buschor, Director, Parks and Recreation Attachment 1 Budget Breakdown 2066 Program Activities 175,000 TOTAL 175,000 Summer Nutritional Sites Apple Ridge Farms, Copper Hill (off -site center) Blue Ridge Behavioral Healthcare - Brandon Avenue Boys and Girls Club Dominion Day Services - Williamson Road God's House Eureka Recreation Center Indian Rock Village Jamestown Place Lansdowne Park Villages at Lincoln Minnick Education Center Preston Recreation Center 45 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 18th day of June, 2012. No. 39411- 061812. A RESOLUTION accepting the FY 2011 State Homeland Security program Grant to the City from the Virginia Department of Emergency Management (VDEM), and authorizing execution of any required documentation on behalf of the City. BE IT RESOLVED by the Council of the City of Roanoke as follows: L The City of Roanoke does hereby accept the FY 2011 State Homeland Security program Grant offered by the Virginia Department of Emergency Management (VDEM) in the amount of $50,000, to be used for HAZMAT Team Equipment and Training. There is no matching fund requirement for this grant. The grant is more particularly described in the City Council Agenda Report dated June 18, 2012. 2. The City Manager is hereby authorized to execute and file, on behalf of the City, any necessary documents setting forth the conditions of the grant in a form approved by the City Attorney. 3. The City Manager is further directed to furnish such additional information as may be required in connection with the City's acceptance of this grant. R- Homeland Seca 1, Pmg emG.n ,(VDEM) - FY2011- 6- 18- 2012d., ATTE�ST , M n: - , 1 1y�� I N City Clerk IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 18th day of June, 2012. No. 39412 - 061812. AN ORDINANCE appropriating funding from the United States Department of Homeland Security (DHS) through the Commonwealth of Virginia Department of Emergency Management (VDEM) for the purchase of Heavy Tactical Rescue Team equipment, amending and reordaining certain sections of the 2011 -2012 Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that the following sections of the 2011 -2012 Grant Fund Appropriations be, and the same are hereby, amended and reordained to read and provide as follows: Appropriations Expendable Equipment 35- 520 - 3536 -2035 $ 50,000 Revenues SHS Heavy Tactical Rescue Team FY12 35- 520 - 3536 -3536 50,000 Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: k a— — City Clerk. I\ CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: June 18, 2012 Subject: Virginia Department of Emergency Management HAZMAT Grant Acceptance Background: Roanoke Fire -EMS serves as the region's Heavy Technical Rescue (HTR) and Swift Water Rescue (SWR) Team. The Virginia Department of Emergency Management (VDEM) offers a State Homeland Security Grant Program to help support these types of specialized teams. On June 6, 2012, VDEM awarded the City of Roanoke funds in the amount of $50,000 from the FY 2011 State Homeland Security Program. These funds will be used to support the HTR Team with equipment and training. No matching funds are required for acceptance of this grant. Considerations: City Council action is needed to formally accept and appropriate these funds, and authorize the Director of Finance to establish revenue estimates and appropriations to purchase the equipment and supplies in accordance with provisions of this grant. Recommended Action: Adopt the accompanying resolution accepting the grant as described above and authorize the City Manager to execute any required grant agreements or documents, such to be approved as to form by the City Attorney. Adopt the accompanying budget ordinance to establish a revenue estimate in the amount of $50,000 in account 35 -520- 3536 -3536 and appropriate funding in the same amount into an expenditure account established by the Director of Finance in the Grant Fund. �J k W1 Christopher P. Morrill City Manager Distribution: Council Appointed Officers 10501 Trade Court Ri,hn.Ld. Virginia 23236 -3713 (804) 897 -6500 (Too) 6742417 FAX (804) 897 -6506 I am pleased to inform you that the Virginia Department of Emergency Management Grants Office has approved the application for funding under the FY 2011 State Homeland Security Program in the amount of $50,000.00. Roanoke City will use the grant funding to support Heavy Tactical Rescue Team Equipment and Training. Enclosed you will find the Grant Award and Special Conditions documents. Please return this executed Grant Agreement and Special Conditions within thirty days from the receipt of this letter. This award is subject to all administrative and financial requirements, including the timely submission of all financial and programmatic reports, resolution of all interim audit findings, and the maintenance of a minimum level of cash -on -hand. Should you not adhere to these requirements, you will be in violation of the terms of this agreement, and the award will be subject to termination for cause or other administrative action as appropriate. The Commonwealth will send grant funds to a sub - grantee on a reimbursement basis for allowable expenditures. To accomplish this, use the "Request for Funds" form. This form can be found at httn:Uwww.vacmereencv._ov. You are required to attach invoices and proof of payment that reflect the spending plan you submitted with your application package. Any changes to the budget will require preapproval by the VDEM Grants Office. The end of the program period is February 28, 2014 for obligation purposes and May 30, 2014, to complete expenditures and finalize the close out reporting process. During this program period, all subgrantees are required to submit quarterly progress reports. This form can be found at: /nvww- vacmcrecncv.gov!cm /grams "If orAing to Prate,f People, Properti, and Our Communities " COMMONWEALTH of VIRGINIA MICHAEL M -CLINE Department of Emergency Management Slate Coordinator JACK E KING Chief Deputy Coordinator BIRETTA BURDICK Deputy Coordinator .lone 6, 2012 Mr. Christopher P. Morrill City Manager Roanoke City 215 Church Avenue, Room 364 Roanoke, Virginia 24011 Dear Mr. Morrill: 10501 Trade Court Ri,hn.Ld. Virginia 23236 -3713 (804) 897 -6500 (Too) 6742417 FAX (804) 897 -6506 I am pleased to inform you that the Virginia Department of Emergency Management Grants Office has approved the application for funding under the FY 2011 State Homeland Security Program in the amount of $50,000.00. Roanoke City will use the grant funding to support Heavy Tactical Rescue Team Equipment and Training. Enclosed you will find the Grant Award and Special Conditions documents. Please return this executed Grant Agreement and Special Conditions within thirty days from the receipt of this letter. This award is subject to all administrative and financial requirements, including the timely submission of all financial and programmatic reports, resolution of all interim audit findings, and the maintenance of a minimum level of cash -on -hand. Should you not adhere to these requirements, you will be in violation of the terms of this agreement, and the award will be subject to termination for cause or other administrative action as appropriate. The Commonwealth will send grant funds to a sub - grantee on a reimbursement basis for allowable expenditures. To accomplish this, use the "Request for Funds" form. This form can be found at httn:Uwww.vacmereencv._ov. You are required to attach invoices and proof of payment that reflect the spending plan you submitted with your application package. Any changes to the budget will require preapproval by the VDEM Grants Office. The end of the program period is February 28, 2014 for obligation purposes and May 30, 2014, to complete expenditures and finalize the close out reporting process. During this program period, all subgrantees are required to submit quarterly progress reports. This form can be found at: /nvww- vacmcrecncv.gov!cm /grams "If orAing to Prate,f People, Properti, and Our Communities " Mr. Morrill Page 2 June 6,2012 If you have questions regarding this award, please contact Kerry Stover, Grants Administrator, at (804) 897 -9763. Congratulations, and we look forward to working with you. Sincerely, Michael M. Cline MMC/ks c: Honorable Terrie L. Suit, Secretary of Veterans Affairs and Homeland Security Mr. Mike Gaza, Emergency Management Coordinator, Roanoke City "114nkinlq to Protect People, Properry and Our Communities ++. Virginia Department of '��/,� 6a Emergency Management �ttJ J� 'i �, „s Grant Agreement Page l of 1. RECIPIENT NAME AND ADDRESS (Inducting Zip Cade) 4. AWARD NAME 2011 State Homeland Security Program Roanoke Qty 215 Church Avenue 5.PROJECTPERIOD'. FROM 0&01112 TO OMW14 BUDGETPERIOO: FROM OX01/12 TO 022&14 Roanoke, Virginia 24011 6.AWARDDATE Date June6, 2012 2. GRANTEE IRS,VENDOR NO 1.AMOUNTOFTHISAWARD $50,00000 54-6001569 6 -TOTAL $ 50.000MO 9. RECIPIENT NON - FEDERAL COST SHARE REQUIREMENT $0.00 3. PROJECT TITLE Heavy Tactical Rescue Team Equipment and Training 10. SPECIAL CONDITIONS THE ABOVE GRAM PROJECT IS APPROVED SUBJECT TO SUCH CONDITIONS OR LIMITATIONS AS ARE SET FORTH ON THE ATTACHED PAGE(S ). 11. STATUTORY AUTHORITY FOR GRANT Tie pmjed is suppoilej Under Depafte of Homeland Secunty Aypropnatiam Act. 2010 (Public Law 111-083) 12. METHOD OF PAYMENT Commonwea h of UrtJinia Acmunting Sy9em AGENCY APPROVAL GRANTEE ACCEPTANCE 13. TYPED NAME AND TITLE OF APPROVING VDEM OFFICIAL 14, TYPED NAME AND TITLE OF AUTHORIZED GRANTEE OFFICIAL Michael M. Cline Christopher K. Morrill State Coordinator City Manager 15. SIGNATURE OF APPROVING VDEM OFFICIAL 16.SIGNATUREOF AUTHORIZED RECIPIENT OFFICIPL 164. DATE Virginia Department of AWARD CONTINUATION SHEET Emergency Management Page n g Grant Agreement V 2of4 Award Name 2011 State Homeland Security Program Award Date: June 6, 2012 SPECIAL CONDITIONS 1. The grantee and any subgranlee shall comply with the most recent version of the Administrative Requirements, Cost Principles, and Audit Requirements. A non - exclusive list of regulations commonly applicable to DHS grants are listed below: A. Administrative Requirements 1. 44 CFR Part 13, Uniform Administrative Requirements for Grants and Cooperative Agreements to State and Local Governments 2, 2 CFR Part 215, Uniform Administrative Requirements for Grants and Agreements with Institutions of Higher Education, Hospitals, and Other Non -Profit Organizations (OMB Circular A -1 10) 3. Virginia Department of Emergency Management Sub - grantee Administrative Guide B. Cost Pnnciples 1. 2 CFR Part 225, Cost Principles for State, Local and Indian Tribal Governments (OMB Circular A- 87) 2. 2 CFR Part 220, Cost Principles for Educational Institutions (OMB Circular A -21) 3. 2 CFR Part 230, Cost Principles for Non -Profit Organizations (OMB Circular A -122) 4. Federal Acquisition Regulations (FAR), Part 31.2 Contract Goal Principles and Procedures, Contracts with Commercial Organizations C. Audit Requirements 1. OMB Circular A -133, Audits of States, Local Governments, and Non -Profit Organizations 2. Recipient understands and agrees that it cannot use any federal funds, either directly or indirectly, in support of the enactment, repeal, modification or adoption of any law, regulation or policy, at any level of government, without the express poor written approval of FEMA. 3. The recipient must submit a Quarterly Progress Report . Failure to provide this information may result in VDEM withholding grant funds from further obligation and expenditure. Reports are due on January 15, April 15, July 15, and October 15. A report must be submitted for every quarter of the period of performance, including partial calendar quarters, as well as for periods where no grant activity occurs. Future awards and fund draw downs may be withheld, if these reports are delinquent. The final Progress Report is due 90 days after the end dale of the performance period. 4. In the event VDEM determines that changes are necessary to the award document after an award has been made, including changes to period of performance or terms and conditions, recipients will be notified of the changes in writing. Once notification has been made, any subsequent request for funds will indicate recipient acceptance of the changes to the award. �w °ewy Virginia Department of AWARD CONTINUATION SHEET Emergency Management Page n � Grant Agreement 3of4 Award Name. 2011 State Homeland SecvRy Program Award Date June 6, 2012 5. The recipient shall not undertake (obligate /expend federal and /or matching funds) any project having the potential to impact Environmental or Historical Preservation (EHP) resources without the prior approval of FEMA, including but not limited to communications towers, physical security enhancements, new construction, and modifications to buildings, structures, and objects that are 50 years old or greater. Recipient must comply with all conditions placed on the project as the result of the EHP review. Any change to the approved project scope of work will require reevaluation for compliance with these EHP requirements. If ground disturbing activities occur during project implementation, the recipient must ensure monitonng of ground disturbance, and if any potential archeological resources are discovered, the recipient will immediately cease construction in that area and notify FEMA and the appropriate Stale Historic Preservation Once. Any construction activities that have been initiated without the necessary EHP review and approval will result in a non - compliance finding and will not be eligible for FEMA funding. 6. The recipient agrees that federal funds under this award will be used to supplement, but not supplant, stale or local funds for homeland security preparedness. T The recipient agrees that the use of funds under this grant will be in accordance with the Fiscal Year 2009 Homeland Security Grant Guidelines and must support the goals and objectives included in the State Homeland Security Strategy. 8. The recipient agrees that all publications created with funding under this grant shall prominently contain the following statement: "This document was prepared under a grant from FEMA's Grant Programs Directorate, U.S. Department of Homeland Security. Points of view or opinions expressed in this document are those of the authors and do not necessarily represent the official position or policies of FEMA's Grant Programs Direcorale or the U.S. Department of Homeland Security." 9. The recipient agrees that, when practicable, any equipment purchased with grant funding shall be prominently marked as follows -. "Purchased with funds provided by the U.S. Department of Homeland Security." 10. The recipient agrees to cooperate with any assessments, national evaluation effons, or information or data collection requests, including, but limited lo, the provision of any information required for the assessment or evaluation of any activities within this project. ^+. Virginia Department of AWARD CONTINUATION SHEET Emergency Management � © � Grant Agreement Page 4of4 Award Name 2011 State Homeland Semiity Program Award Date. June 6, 2012 11, National Incident Management System Implementation Compliance In accordance with HSPD -5, the adoption of the NIMS is a requirement to receive federal preparedness assistance through grants, contracts, and other activities. No federal funds will be released to the primary grantee and any other entity participating and benefiting in this project if this requirement has not been met. In the event of a Corrective Action Plan submitted, VDEM /SAA will determine lithe sub - grantees) has (have) made sufficient progress to disburse funds. 12. All conferences and workshops using federal preparedness funds must pertain to the project being funded. The recipient agrees to submit a Trip Report when using federal funds to attend a conference or workshop. The Trip Report template can be found at www va emergency corn under Grant Information. These reports must be remitted win your request for reimbursement. Failure to do so will result in a delay of payment until received. 13. Recipients agree that under program guidelines, travel expenses are allowable for approved training, planning, administrative, and exercise activities following local, state, and federal guidelines. Pnorto traveling for these activities outside of contiguous United Stales (OCONUS) as well as to Canada and Mexico, Preaooroval is required by the stale and FEMA through the SAA office. Please reference 2 CFR 225, App. A, C.1 a, in regard to reasonableness when considering requests for travel of this type. Where applicable, you should also reference the following regarding travel: the Western Hemisphere Travel Initiative (hI 11 dh s gov/fileeprograni 1200693579776 shim). ox IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 18th day of June, 2012. No. 39413- 061812. A RESOLUTION authorizing acceptance ofa grant by the U. S. Department of Housing and Urban Development to the City of Roanoke Homeless Assistance Team, and authorizing execution of any required documentation on behalf of the City. BE IT RESOLVED by the Council of the City of Roanoke that: The supportive services grant from the U.S. Department of Housing and Urban Development to the City of Roanoke Homeless Assistance Team in the amount of $137,669, with a local cash match of $39,218 from the City, for a total program budget of $176,887, for a one year period beginning February 1, 2012, as more particularly set forth in the City Council Agenda Report dated June 18, 2012, is hereby ACCEPTED. 2. The City Manager is hereby authorized to execute and file, on behalf of the City, the grant agreement and all necessary documents required to accept such grant. All documents shall be upon form approved by the City Attorney. 3. The City Manager is further directed to furnish such additional information as may be required in connection with the City's acceptance of this grant. ATTEST: A4"'M- DU.J City Clerk. R -rke ha, e., 6 18-12 d IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 18th day of June, 2012. No. 39414 - 061812. AN ORDINANCE to appropriate funding from the United States Department of Housing and Urban Development for the Homeless Assistance Team Grant, amending and reordaining certain sections of the 2011 -2012 Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that the following sections of the 2011 -2012 Grant Fund Appropriations be, and the same are hereby, amended and reordained to read and provide as follows: Appropriations Regular Employee Salary 35- 630 - 5353 -1002 $ 100,050 Temporary Employee Wages 35- 630 - 5353 -1004 13,567 City Retirement 35- 630 - 5353 -1105 15,608 FICA 35- 630 - 5353 -1120 8,692 Medical Insurance 35- 630 - 5353 -1125 15,561 Dental Insurance 35- 630 - 5353 -1126 969 Life Insurance 35- 630 -5353 -1130 887 Disability Insurance 35- 630 -5353 -1131 336 Telephone 35- 630 - 5353 -2020 1,667 Telephone-Cellular 35- 630 - 5353 -2021 1,667 Administrative Supplies 35- 630 - 5353 -2030 1,750 Expendable Equipment <$5000 35- 630 - 5353 -2035 500 Motor Fuel Billed Through Fleet 35- 630 - 5353 -2039 2,500 Program Activities 35- 630 - 5353 -2066 11,433 Postage 35- 630 - 5353 -2160 300 Fleet Management Vehicle Repair 35- 630 - 5353 -7026 1,400 Revenues Homeless Assistance Team FY12 35- 630 - 5353 -5353 137,669 Homeless Assistance Team FY12 - Local 35- 630 - 5353 -5354 39,218 Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: ln., City Clerk. CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: June 18, 2012 Subject: Roanoke Homeless Assistance Team (HAT) Grant Renewal Background: The Blue Ridge Continuum of Care (CoQ continues to take practical steps that would have an immediate impact on the lives of the homeless in our community. The Advisory Council on Homelessness and the CoC constantly look for funding sources to address the needs of these individuals and families. The street outreach program goals are to assist homeless persons in their transition from streets and emergency shelters to transitional and permanent housing. HAT staff maintains office hours from 8:00 a.m. until noon after which time street outreach is conducted in shelters and other places not designed for human habitation. Through contacts and engagements, staff provides limited case management services including agency referrals, security deposits, food, transportation, and prescription assistance. Last year, the program assisted 1,083 clients. Based on Roanoke's 2011 Continuum of Care application, the Roanoke Homeless Assistance Team (HAT) was awarded a supportive services only grant from the U. S. Department of Housing and Urban Development (HUD) totaling $137,669 for a one year period beginning February 1, 2012. A local cash match of $39,218 is required for a total program budget of $1 76,887. Recommended Action: Accept the HUD grant award (Homeless Assistance Team) described above and authorize the City Manager to take such actions and execute such documents as may be necessary to obtain, accept, implement, administer, and use such grant funds, including execution of any required grant agreement, such documents to be in a form approved by the City Attorney. Adopt the accompanying budget ordinance to establish revenue estimates in the amount of $137,669 for Federal grant funds and $39,218 for local match funds. Transfer funding in the amount of $39,218 from the Transfer to Grant Fund (01 -250- 9310 - 9535), and appropriate funding in the amount of $176,887 in accounts to be established in the Grant Fund (as outlined in Attachment A) by the Director of Finance. t hristopher P. Morrill ity Manager Distribution: Council Appointed Officers R. Brian Townsend, Assistant City Manager for Community Development Jane R. Conlin, Director, Human /Social Services Attachment "A" Homeless Assistance Team (HAT) Budget Original Re ular Em to ee Sala $ 100,050 Employee Wages 13,567 -Ternporary Retirement 15,608 -City FICA 8,692 Medical Insurance 15,561 Dental Insurance 969 Life Insurance 887 Insurance 336 -Disability 1,667 -Telephone 1,667 -Telephone-Cellular Administrative Supplies 1,750 Expendable Equipment <$5000 500 Motor Fuel Billed Through Fleet 2,500 Program Activities 11,433 Postage 300 Fleet M t Vehicle Repair 1,400 Total $176,887 HUD $137,669 City $39,218 { IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 18th day of June. 2012. No. 39415- 061812. AN ORDINANCE to increase Parks and Recreation Programs expense and revenue budget estimates, amending and reordaining certain sections of the 2011 -2012 General Fund Appropriations, and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that the following sections of the 2011 -2012 General Fund Appropriations be, and the same are hereby, amended and reordained to read and provide as follows: Appropriations Temporary Employee Wages 01- 620 - 7110 -1004 $ 12,200 Special Events 01- 620 - 7110 -2125 60,000 Youth Activities 01- 620 - 7110 -2157 7,800 Roanoke 100 Miler 01- 620 - 7110 -2307 8,000 Revenues Facility Rentals 01- 110 - 1234 -0523 2,000 Fitness and Wellness Programs 01 -110- 1234 -1390 1,000 Youth Development Programs 01- 110 - 1234 -1393 6,000 Recreation Special Events 01- 110 - 1234 -1533 66,000 Roanoke 100 Miler 01- 110 - 1234 -1536 13,000 Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: W M. City Clerk CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: June 18, 2012 Subject: Budget Amendment - Additional Recreation Programs Background: In FYI 2, City of Roanoke Parks and Recreation has seen an increase in demand for programming and facility rentals, beyond what was initially forecasted during budget development. Participation in the Department's After School P.L.A.Y. program is up more than 100% at Eureka Center. New programs with a focus on active living have garnered increased participation. Parks and Recreation also has been approached by several outside organizations and other city agencies seeking assistance in program facilitation. In response to these requests, the Department has taken responsibility for recreation events, such as Gallop 4 the Greenways 5K Race, Fired Up for a Cure SK and 1 OK Races, and The Roanoke Outdoor Circus. Considerations: Due to Parks and Recreation's increased role in these additional revenue generating programs and events, operating expenditures need to be increased. City Council action is needed to revise revenue estimates and to increase expenditure appropriations for the related programmatic costs. Recommended Action: Adopt the accompanying budget ordinance to increase the following revenue estimates in the amount of $88,000, and appropriate the same amount to the expenditure line items listed below. Revenue Facility Rentals (01- 110 - 1234 -0523) $ 2,000 Fitness and Wellness Programs (01 -110- 1234 -1390) 1,000 Youth Development Programs (01- 110 - 1234 -1393) 6,000 Recreation Special Events (01- 110 - 1234 -1533) 66,000 Roanoke 100 Miler (01- 110- 1234 -1 536) 13,000 Total: $88,000 Expenditures: Temporary Employee Wages (01- 620 - 7110 -1004) $12,200 Special Events (01- 620 - 7110 -2125) 60,000 Youth Activities (01- 620- 7110 -21 57) 7,800 Roanoke 100 Miler (01- 620- 7110 -2307) 8.000 Total: $88,000 Christopher P. Morrill City Manager Distribution: Council Appointed Officers Brian Townsend, Assistant City Manager for Community Development Steve Buschor, Director of Parks and Recreation IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 18th day of June, 2012. No. 39416- 061812. AN ORDINANCE to increase the Roanoke City Public Schools transfer expense and Real Estate Tax revenue budget estimates, amending and reordaining certain sections of the 2011 -2012 General Fund Appropriations, and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that the following sections of the 2011 -2012 General Fund Appropriations be, and the same are hereby, amended and reordained to read and provide as follows: Appropriations Transfer to Schools 01- 250- 9310 -9530 $ 571,212 Revenues Real Estate Tax 01- 110 - 1234 -0101 571,212 Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: yy�7n�y City Clerk. CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: June 18, 2012 Subject: FY 2012 Real Estate Revenue Adjustment and Increase in Funding for Roanoke City Public Schools Background: The school funding formula designates that 40% of adjusted local tax revenue be provided in support of Roanoke City Public Schools (RCPS). The revenue estimate for real estate was developed with conservative assumptions about the Rehabilitation Tax Credit reduction. Also, new construction, Business License, Sales and Meals taxes have outperformed their FY 2012 estimates. An updated computation of the local share of tax revenue for RCPS as of June 1, 2012 provides that additional funding in the amount of $571,212 or 0.7 %will need to be allocated to the school division. The resulting total funding provided to RCPS by the City of Roanoke will be $77,342,126. Considerations: City Council action is needed to revise the revenue estimate for Real Estate Tax and to increase the appropriation for Roanoke City Public Schools in the amount of $571,212. Recommended Action: Adopt the accompanying budget ordinance to increase the revenue estimate for Real Estate Tax (01 -110- 1234 -0101) in the amount of $571,212 and appropriate the same amount to Transfer to Schools (01 -250- 9310- 9530). ristopher P. Morrill City Manager Distribution: Council Appointed Officers �S IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 18th day of June, 2012. No. 39417- 061812. AN ORDINANCE authorizing the City Manager to enter into an Agreement between the City of Roanoke and the School Board of the City of Roanoke in order to enhance the cultural, recreational, athletic and educational opportunities offered to the citizens of the City of Roanoke, and dispensing with the second reading of this ordinance by title. BE IT ORDAINED by the Council of the City of Roanoke as follows: 1. The City Manager and the City Clerk are authorized to execute and attest, respectively, on behalf of the City of Roanoke, in form approved by the City Attorney, an Agreement with the School Board of the City of Roanoke in order to enhance the cultural, recreational, athletic and educational opportunities offered to the citizens of the City of Roanoke, such Agreement beginning June 11, 2012, and continuing for a ten (10) year period, unless terminated by notice from either party, upon such terms and conditions as are more particularly described in the City Council Agenda Report dated June 18, 2012. 2. Pursuant to the provisions of Section 12 of the City Charter, the second reading of this Ordinance by title is hereby dispensed with. 0 -Joint Use Ageement- Schools & City- 6.18.12.doe ATTES City Cleo *CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: June 18, 2012 Subject: Joint Use Agreement with City of Roanoke School Board Background: The initial Joint Use Agreement between the City of Roanoke and the City of Roanoke School Board was adopted by City Council on November 11, 1957 by Resolution No. 13236. The purpose of the Joint Use Agreement ( "Agreement') is to assist in the planning and the development and use of facilities in a manner which maximizes the benefits to the citizens of the City of Roanoke. The Agreement provides for the process for consideration of purchase of property for school facilities or the purchase of property adjacent to school facilities for community or school use. The Agreement outlines the process for the design and construction of new school facilities or the expansion or renovation of existing school facilities to enhance the opportunities for their joint use. The Agreement also outlines the responsibilities for use and maintenance of school and park facilities in a manner which will enhance the cultural, recreational, athletic and educational opportunities for the citizens of Roanoke. The current ten (10) year Agreement between the City of Roanoke and the City of Roanoke School Board expired on June 10, 2012. Considerations: The proposed ten (10) year Agreement further emphasizes the City /School partnership as well as the need to maximize facility use and development. The proposed ten (10) year Agreement may be terminated by either party for any reason after providing sixty (60) days written notice. The City of Roanoke School Board has approved the proposed Agreement. Recommended Action: Authorize the City Manager to execute the proposed Joint Use Agreement with the Roanoke City School Board upon its being approved as to form by the City Attorney. v Christopher Morrill 'U\ City Manager Distribution: Council Appointed Officers R. Brian Townsend, Assistant City Manager for Community Development Steven Buschor, Director, Parks and Recreation Dr. Rita D. Bishop, Superintendent of Schools CITY OF ROANOKE, VIRGINIA JOINT USE AGREEMENT WITH CITY OF ROANOKE SCHOOL BOARD THIS AGREEMENT (hereinafter referred to as "Agreement'), made and entered into this the 1 la' day of June, 2012, by and between the CITY OF ROANOKE ( "City "), and CITY OF ROANOKE SCHOOL BOARD ( "School Board'). WHEREAS, the School Board and the City of Roanoke Parks and Recreation Department ( "Parks and Recreation ") are service organizations and wish to plan the development use of facilities in a manner which maximizes the benefits to the citizens of the City of Roanoke; WHEREAS, by Resolution No. 13236, adopted November 11, 1957, the City Council for the City of Roanoke approved joint use policies between the School Board and Parks and Recreation; WHEREAS, this Council has directed the City Manager to review and update the politics for property owned by the City and managed by Parks and Recreation that are jointly used by the School Board and Parks and Recreation; WHEREAS, the Superintendent of Schools for the School Board ( "School Superintendent') has reviewed the policies for property owned by the City and managed by the School Board that are jointly used by the School Board and Parks and Recreation; WHEREAS, the parties of this Agreement wish to update the policies for property owned by the City and jointly used by the School Board and Parks and Recreation in order to enhance the cultural, recreational, athletic and educational opportunities offered to the citizens of the City; WHEREAS, the City Manager and the School Superintendent have drafted this joint use agreement, acceptable to each of them: and WHEREAS, the City and the School Board wish to show their concurrent consent to the agreement prepared by the City Manager and the School Superintendent. 1, Definitions. For purposes of this Agreement, the following terms shall be defined as follows, unless the context of the term clearly indicates another meaning: A. Parks and Recreation Use or Use by Parks and Recreation: Use of a School Facility by citizens of the City through Parks and Recreation. B. Direct Costs: Costs which are incurred directly and solely because of a program being held. Such costs may include wages, FICA, costs for professional services, advertising, utilities used when a facility would not be otherwise used, chemicals, printing or duplication costs, supplies, and equipment purchase, repair, or rental. C. Park Facilitv: Buildings, structures, or land owned by the City and managed by the City primarily through Parks and Recreation. D. School Buildings: Buildings or structures which are School Facilities. E. School Facilitv: Buildings, structures, or land owned by the City and managed primarily by the School Board. F. School Use, or Use by the School Board: Use of a Park Facility by citizens of the City through the School Board. 11. Purchase of property for School Facilities and purchase of property adjacent to School Facilities for Parks and Recreation Use or School Use (collectively referred to as "Property "). 2 A. The decision of whether to purchase Property shall be jointly made by the School Board and the City. B. The decision of whether to purchase Property shall include consideration of the potential use of the Property by the School Board and use of the Property by the community, applicable State Department of Education regulations, the topography of the Property, the accessibility of the Property for its users, the density of the population in the vicinity of the Property, the anticipated growth in the population in the vicinity of the Property, and the adaptability of the Property for Use by the School Board and Community Use. C. The purchase price for the Property shall be shared by the City, through Parks and Recreation, and the School Board by mutual agreement according to the use contemplated by each party. D. The School Superintendent, the Director of Parks and Recreation and the City Manager shall communicate with the School Board and the City Council to ensure appropriate consideration and action by those governing bodies. III. New construction, expansion or renovation of School Facilities. A. The School Board shall have the sole responsibility for the planning, design and construction of new School Facilities, and the expansion or renovation of School Facilities. B. The City, through Parks and Recreation, shall participate in the planning, design and construction of new School Facilities, acrd the expansion or 3 renovation of School Facilities, such as swimming pools, gymnasiums, playgrounds, fitness centers, athletic fields, and all other features and amenities that may be of recreational benefit to the community. C. The planning, design and construction of new School Facilities, and the planning, design and construction of expanded or renovated School Facilities, shall take into account the applicable guidelines promulgated by the American Association of School Administrators and the National Recreation and Park Association. D. Whenever new School Facilities are constructed, or whenever School Facilities are expanded or renovated, the Parks and Recreation Use of such new School Facilities, or expanded or renovated School Facilities, shall be considered as a significant purpose for the new construction, expansion or renovation and not an incidental use, of such School Facilities. I. Restroom facilities and parking areas of such School Facilities shall be located so that when Parks and Recreation Use of such School Facilities occurs, the restroom facilities and parking areas are conveniently accessible. 2. Special consideration for joint use by the School Board and the use by Parks and Recreation should be given to gymnasiums, auditoriums, cafeterias, swimming pools, classrooms and fitness centers. School Facilities shall be designed and constructed when feasible so that only those portions being used can be opened, 4 heated or lit, and unused portions will not need to be opened, heated or lit when not in use. 3. Parks and Recreation Use of School Facilities shall not interfere with scheduled use of School Facilities. School Use of Park Facilities shall not interfere with scheduled use of Park Facilities. 4. Whenever possible, portions of School Facilities which may be Used by Parks and Recreation shall be adjacent to one another and conveniently accessible by such users of such School Facilities. E. If renovation or expansion of a School Facility will primarily permit Parks and Recreation Use of the School Facility, the City, through Parks and Recreation, may provide additional capital improvement funds needed for such a renovation or expansion as negotiated by the parties. F. The City, through Parks and Recreation, may contribute to the cost of the construction of a new School Facility, or the renovation or expansion of the same, if such School Facility will be Used by Parks and Recreation. G. Whenever a School Facility may be enlarged or altered to better permit the Use by Parks and Recreation, the cost of such enlargement or alteration required to accommodate such Parks and Recreation Use may be provided by the City through capital improvement funds. H. The School Board shall pay the cost of development, including the cost of grading, drainage, fencing and landscaping, for the construction of new School Facilities, or the renovation or expansion of School Facilities. 5 However, the City, through Parks and Recreation, may share in such costs of development based on the mutual agreement of the parties. IV. Use of School Facilities and Park Facilities. A. The School Board and the City, through Parks and Recreation, shall, whenever possible, use School Facilities and Park Facilities jointly where such joint use does not interfere with the purpose for which the facility was primarily designed. For purposes of this Agreement, the School Board shall be considered the governing agency for School Facilities, and Parks and Recreation shall be considered the governing agency for Park Facilities. The City, through Parks and Recreation, and the School Administration shall meet at least quarterly to discuss and agree to specify scheduling and maintenance needs for the use of School Facilities and Park Facilities. The specific schedules for the use of School Facilities and Park Facilities shall be determined after the City and School Board submit the appropriate request forms for Parks and Recreation Use or School Board Use. The City and the School Board should comply with all reasonable deadlines established for the submission of such forms, similar in content to Exhibit A. B. An employee of the School Board, or any employee of the City, or a mutually agreed upon responsible designee, will be present whenever Parks and Recreation Use of a School Facility occurs. C. The priority for use of School Facilities shall be: 1) School Board programs; 2) Parks and Recreation Programs; and 3) general public use. 6 D. The priority for use of Park Facilities shall be: 1) Parks and Recreation programs; 2) School Use; and 3) general public use. E. The School Board shall be responsible for the Direct Costs incurred by the City as a result of any exclusive School Use of Park Facilities, and Parks and Recreation shall be responsible for the Direct Costs incurred by the School Board as a result of any exclusive Use by Parks and Recreation of School Facilities during weekend or holiday use. F. During weekdays, appropriate school staff shall be responsible for the School Use of Park Facilities and shall be provided access to open and close gates as needed and turn on and off lights as necessary. I. Each party shall be permitted access to the other party's facilities when use of the facility is agreed upon by the parties. 2. The parties shall agree upon the amount of adult supervision or number of security guards needed for the use of any party's facility by the other party. G. The School Board shall be responsible for the daily maintenance of School Facilities, and Parks and Recreation shall be responsible for the daily maintenance of Park Facilities. I. If damage to a governing agency's facility results from use by an activity sponsored by the other agency, then the agency using the facility shall pay for the cost of maintenance and repair. a. A party's duty to maintain a facility under this subsection shall not include maintenance arising out of wear and tear 7 from ordinary use. The determination of whether wear and tear arises from ordinary use shall be agreed upon by the School Superintendent and the Director of Parks and Recreation. b. A party's duty to maintain a facility under this subsection shall not include maintenance caused by negligence of the other party's employee. 2. The party sponsoring an event will be responsible for the cost of repair of damage (other than reasonable wear and tear from ordinary use or damage caused by the negligence of the other party's employee) to a facility caused by any citizen using the facility during an event sponsored by that party. 3. If equipment is damaged and /or needs to be replaced, the person responsible for the damage in replacing or repairing of the equipment will directly replace or repair as deemed necessary or appropriate by the owner of said equipment and for incurred costs will submit invoices no later than one week from end of usage. V. General Provisions. A. Term: The term of this Agreement shall be ten (10) years from the date of the Agreement. B. Termination: Either party may terminate this Agreement for any cause after providing sixty (60) days written notice. The party terminating this 9 Agreement shall not be liable for any penalty or damages due to the termination. C. Insurance: The School Board shall name the City, its officers, agents, employees and volunteers as additional insured, and the City shall name the School Board, its officers, agents, employees and volunteers as additional insureds, as their interests may appear on the appropriate liability policies with minimum limits of One Million Dollars ($1,000,000.00) per occurrence and One Million Dollars ($1,000,000.00) aggregate. All insurance correspondence shall be sent to the City of Roanoke, c/o Risk Management Officer, Room 506, Municipal Building North, Roanoke, Virginia 24011, and c/o Roanoke City School Board, Assistant Superintendent for Operations, P.O. Box 13145, Roanoke, Virginia 24031. D. Notice: Notice under this Agreement shall be sent, in writing, by certified mail to the following persons: If to the School Board: School Superintendent Roanoke City School Board P.O. Box 13145 Roanoke, VA 24031 If to the City: City Manager Room 364 Noel C. Taylor Municipal Building 215 Church Avenue, S.W. Roanoke, Virginia 24011 cc: Director of Parks and Recreation 215 Church Avenue, SW Room 303 Roanoke, VA 24011 9 E. Successors and Assigns: The terms, conditions, provisions and undertakings of this Agreement shall be binding upon and inure to the benefit of each of the parties hereto and their respective successors and assigns. F. Assignment: This Agreement and the rights and obligations hereunder may not be sold, assigned, or transferred at anytime by either party without the prior written consent of the City Manager. G. Captions and Headings: The section captions and headings are for convenience and reference purposes only and shall not affect in any way the meaning or interpretation of this Agreement. H. Cooperation: Each party agrees to cooperate with the other in executing any documents necessary to carry out the intent and purpose of this Agreement. I. Entirety of Agreement: This Agreement represents the entire Agreement between the parties, and this Agreement shall not be modified, amended, altered or changed, except by written agreement executed by the parties. WITNESS the following signatures and seals: CITY OF ROANOKE, VIRGINIA ATTEST: By Stephanie Moon, City Clerk Christopher Morrill, City Manager 10 ATTEST: (Title) ROANOKE CITY SCHOOL BOARD School Superintendent Approved as to Form: Approved as to Execution: Assistant City Attorney Assistant City Attorney P1I IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 18th day of June, 2012. No. 39418 - 061812. A RESOLUTION authorizing an Agreement with the Roanoke Valley Convention and Visitors Bureau for the purpose of increasing tourism in the Roanoke Valley; and authorizing the City Manager to take such actions and execute such documents as necessary to implement, administer, and enforce such Agreement. BE IT RESOLVED by the Council of the City of Roanoke as follows: The City Manager is hereby authorized to execute an Agreement dated July 1 2012, with the Roanoke Valley Convention and Visitors Bureau for a term of one year, from July 1, 2012, through June 30, 2013, unless sooner terminated in accordance with the provisions of the Agreement, for the purpose of increasing tourism and marketing the Roanoke Valley as a regional destination for convention, conference, leisure and business travel, all as more fully set forth in the City Council Agenda Report dated June 18, 2012, to this Council. 2. The contract amount authorized by this resolution shall not exceed $781,251 without further Council authorization. 3. Such Agreement shall be in such form as is approved by the City Attorney, and shall be substantially similar to the one attached to the above mentioned City Council Agenda Report. 4. The City Manager is further authorized to take such actions and execute such documents as necessary to implement, administer, and enforce such Agreement. Kitegtresauthg egr r.en.ke a1 1,y comwt. a V... W,s bureeu.doc ATTEST: City Clerk CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: June 18, 2012 Subject: FY 2012 -2013 Roanoke Valley Convention and Visitors Bureau Agreement Background: At the outset of each fiscal year, the City of Roanoke enters into an Agreement with the Roanoke Valley Convention and Visitors Bureau (RVCVB) to provide funding for marketing the Roanoke Valley as a convention and destination tourism site. As part of the fiscal year 2013 annual budget adopted by City Council on May 14, 2012, funding in the amount of $385,152 is specifically designated for RVCVB. An additional $396,099 is designated in the annual budget for marketing efforts, for a total of $781 ,251. The City has developed a one -year Agreement commencing July 1, 2012, (attached) with the RVCVB detailing the use of these funds. This Agreement includes no proposed substantial changes from the previous fiscal year contract, except for the amount provided to the RVCVB, and provides that the same number (4) of City of Roanoke representatives on the RVCVB Board of Directors be appointed by City Council as last year. In addition, the City Manager or his /her designee shall also be a member of the Board with full voting rights and privileges. Considerations: An annual budget and work plan for 2012 -2013, approved by the RVCVB Board of Directors, will be submitted to the City Manager no later than July 31, 2012, for review and approval. The total amount of funding shall be paid quarterly in equal payments of $195,312.75 on or before the last day of July 2012, September 2012, December 2012, and March 2013. RVCVB shall obtain and maintain during the life of this Agreement a policy or policies of commercial general liability insurance with an insurance company licensed to do business in Virginia, which policy shall provide coverage with respect to claims arising out of the subject matter of the Agreement. The amount of the insurance shall not be less than $1,000,000. Recommended Action: Authorize the City Manager to execute an Agreement, dated July 1, 2012, in the amount of $781,251 with the RVCVB, in a form approved by the City Attorney, substantially similar to the one attached hereto, for the expressed purpose of marketing the Roanoke Valley as a regional destination for convention and destination tourism. Authorize the City Manager to take such actions and execute such documents as necessary to implement, administer, and enforce such Agreement. t (Christopher P. Morrill City Manager Distribution: Council Appointed Officers R. Brian Townsend, Assistant City Manager for Community Development Landon Howard, Executive Director, RVCVB Bart Wilner, Chairman of the Board, RVCVB AGREEMENT THIS AGREEMENT, dated July 1, 2012, is by and between the ROANOKE VALLEY CONVENTION AND VISITORS BUREAU, a corporation organized under the laws of the Commonwealth of Virginia (hereinafter "RVCVB") and the CITY OF ROANOKE, a municipal corporation of the Commonwealth of Virginia (hereinafter "City "). WHEREAS, the RVCVB is a "REGIONAL DESTINATION MARKETING ORGANIZATION" whose mission is to market the entire Roanoke Valley as an exciting destination for Convention and Leisure travel; WHEREAS, the City is the largest contributor and with its concentration ofhotels, conference centers, convention facilities, shopping, dining and attractions, realizes enhancement of its tax revenues as a result of the RVCVB marketing efforts; WHEREAS, the City desires to render aid and provide support to the RVCVB to assist in the promotion of the Roanoke Valley as a destination or meeting site for visitors, including tourists, conventions and meeting groups, special event visitors and commercial travelers; WHEREAS, the City desires to appropriate $781,251 to the RVCVB for the express purpose of increasing tourism activities; WHEREAS, the City desires to formalize its relationship with RVCVB in an effort to increase the revenue enhancement derived from tourism activity; and WHEREAS, the City desires to assure that its appropriation of funds be used for these purposes. THEREFORE, in consideration of the mutual promises hereinafter set forth, the parties do hereby agree as follows: 1. Term. The term of this Agreement shall be for a one -year period, from July 1, 2012, through June 30, 2013. 2. Services. Funds made available to RVCVB by the City will be applied to provide additional services resulting directly or indirectly in income producing activities, including but not limited to: (a) Direct sales programs. (b) Sales promotions. (c) Servicing conventions. (d) Marketing/communications. (e) Identify product need (new and improved facility and attractions). (f) Coordination with other City and Civic agencies and businesses involved in the growth of the Roanoke Valley. (g) Staff and run a Visitors' Center. (h) Promote and sell the Roanoke Valley as a convention and tourist destination. 3. Work Prmuam/Budget. No later than July 31, 2012, the RVCVB shall submit to the City Manager for approval a work program, marketing plan and budget setting forth in reasonable detail the activities planned for the year and the anticipated expenditures of City funds involved. The marketing plan shall be in sufficient detail as to determine the strategy RVCVB will be pursuing in promoting and selling the Roanoke Valley as a destination for group meetings, i.e. conferences and conventions as well as tourists. Such items shall detail how the funds will be expended on specific marketing initiatives. The City Manager shall approve or otherwise respond to the proposed work programs, marketing plan and budget no later than August 24, 2012 in order that any necessary modifications be settled upon on or before August 31, 2012. Monthly reports outlining progress on convention sales, tourism activities and groups booked, bus tour activity, bookings and other information as deemed to be necessary by the City shall be submitted by the RVCVB to the City Manager. The lack of any written response by the City Manager requesting redirection of efforts within ten (10) days of receipt of each monthly report will denote satisfaction with RVCVB efforts. 4. Funding. The City agrees to provide funding to RVCVB in the amount of Seven Hundred Eighty -One Thousand Two Hundred Fifty -One Dollars ($781,251). The total amount shall be paid quarterly in equal payments of $195,312.75 on or before the last day of July 2012, September 2012, December 2012, and March 2013. 5. Subcontracting. It is understood that RVCVB may from time to time contract with firms and individuals for the acquisition of goods or services in the furtherance of the activities contemplated by this Agreement. 6. Books and Records Audits. RVCVB shall keep accurate books and records. Both monthly P &L and Income Statements as well as an audited financial statement shall be made available to the City upon request. Additionally, RVCVB shall make such books and records available to the Municipal Auditor of the City or other independent auditor selected by the City during its regular office hours. 7. Contacts with Prospective Clients. As specified in paragraph 3, the RVCVB shall inform the City Manager on a regular basis of work in progress at the RVCVB. A representative from the City shall have the right to be present at any formal bid presentations made to any potential group meeting or business meeting. 8. Board of Directors. City Council shall appoint four (4) members of the Board of Directors of the RVCVB. Such appointees shall have full voting rights and privileges during the term of this Agreement and shall serve on the Board at the pleasure of City Council. In addition, the City Manager or his/her designee shall be a member of the Board, with full voting rights and privileges during the term of this Agreement. 9. Indemnification. RVCVB shall indemnify and hold harmless the City and its officers, agents, and employees from any and all claims, legal actions, and judgments advanced against the City 3 or its officers, agents, or employees, and for expenses the City may incur in this regard, arising out of the RVCVB's negligent acts or omissions in connection with or arising out of this Agreement. 10. Insurance. RVCVB shall obtain and maintain during the life of this Agreement a policy or policies of commercial general liability insurance with an insurance company or companies licensed to do business in Virginia, which policy or policies shall provide coverage with respect to claims arising out of the subject matter of this Agreement. The amount of such insurance shall not be less than $1,000,000. RVCVB shall also obtain and maintain during the life of this Agreement Directors and Officers Liability insurance in the amount of $1,000,000 per occurrence providing coverage, including defense costs, with respect to claims arising out of the subject matter of this Agreement. All such policies shall be occurrence policies and shall name the City of Roanoke, its officers, agents, employees and representatives as additional insureds under the commercial general liability policy and, if possible, under the Directors and Officers Liability policy. RVCVB shall immediately notify the City in writing if any of the above policies or coverages are cancelled or materially altered and RVCVB shall immediately replace such policies and provide documentation of such to the City." IL Assignment. Neither the City nor RVCVB may assign its rights or obligations hereunder without the prior written consent of the other. 12. Not ices. Any notices required by the terms ofthis Agreement shall be deemed to have been given when delivered in person to or deposited in the U.S. mail, via first class postage, addressed: (a) If to the City: City Manager City of Roanoke Noel C. Taylor Municipal Building Room 364 215 Church Avenue, S. W. Roanoke, Virginia 24011 (b) If to the RVCVB: Executive Director Roanoke Valley Convention and Visitors Bureau 101 Shenandoah Avenue Roanoke, VA 24016 or at such other address as each party may designate for itself by giving at least five (5) days prior written notice to the other party. 13. Nondiscrhnination. A. During the performance of this Agreement, the RVCVB agrees as follows: RVCVB will not discriminate against any subcontractor, employeeor applicant for employment because of race, religion, color, sex, national origin, age, disability, or any other basis prohibited by state law relating to discrimination in employment, except where there is a bona fide occupational qualification reasonably necessary to the normal operation of RVCVB. RVCVB agrees to post in conspicuous places, available to employees and applicants for employment, notices setting forth the provisions of this nondiscrimination clause. 2. RVCVB, inall solicitations or advertisements for employees placed by or on behalf of RVCVB will state that RVCVB is an equal employment opportunity employer. Notices, advertisements and solicitations placed in accordance with federal law, rule or regulation shall be deemed sufficient for the purpose of meeting the requirements of this section. B. RVCVB will include the provisions of the foregoing subparagraphs (A)(1), (2) and (3), in every subcontract or purchase order of over ten thousand dollars ($10,000.00), so that the provisions will be binding upon each subcontractor or vendor. 14. Drua Free Workplace. (A) During the performance ofthis Agreement, the RVCVB agrees to(i)providea drug free workplace for the RVCVB's employees; (ii) post in conspicuous places, available to employees and applicants for employment, a statement notifying employees that the unlawful manufacture, sale, distribution, dispensation, possession, or use ofa controlled substance or marijuana is prohibited in the RVCVB's workplace and specifying the actions that will be taken against employees for violations of such prohibition; (iii) state in all solicitations or advertisements advertisements for employees placed by or on behalfof RVCVB that RVCVB maintains a drug free workplace; and (iv) include the provisions of the foregoing clauses in every subcontract or purchase order over $10,000, so that the provisions will be binding upon each subcontractor or vendor. (B) For the purpose of this section, "drug-free workplace" means a site for the performance of work done in connection with a specific contract awarded to a contractor, the employees of whom are prohibited from engaging in the unlawful manufacture, sale, distribution, dispensation, possession or use of any controlled substance or marijuana during the performance of the Agreement. 15. Faith Based Organizations. Pursuant to Virginia Code Section 2.2 - 4343.1, be advised that the City of Roanoke does not discriminate against faith -based organizations. 16. Termination. The City may terminate this Agreement at any time if RVCVB applies funds paid to RVCVB by the City for any purpose other than the purposes contemplated by this Agreement, provided that reasonable notice and opportunity to cure shall first be afforded, or if RVCVB fails to perform any of the other obligations under this Agreement or as otherwise allowed by law. Upon termination of this Agreement, the number of City representatives on the Board of Directors of RVCVB shall be reduced to two (2). In such event, the City Manager shall designate the City's representatives to remain on the Board or in the event the City Manager does not so designate within 14 days of termination of the Agreement, the President of RVCVB shall make the designation. 17. Duplicate Originals. This Agreement may be executed in duplicate, each of which shall be deemed to be an original and all of which will be deemed to represent one and the same Agreement. 18. Nonwaiver. RVCVB agrees that the City's waiver or failure to enforce or require performance of any tern or condition of this Agreement or the City's waiver of any particular breach of this Agreement by RVCVB extends to that instance only. Such waiver or failure is not and shall not be a waiver of any ofthe terms or conditions of this Agreement or a waiver of any other breaches of the Agreement by RVCVB and does not bar the City from requiring RVCVB to comply with all the terns and conditions of the Agreement and does not bar the City from asserting any and all rights and /or remedies it has or might have against RVCVB under this Agreement or by law. 19. Cooperation. Each party agrees to cooperate with the other in executing any documents necessary to carry out the intent and purpose of this Agreement. 20. Compliance with Laws Regulations and Immi ;ration Law. RVCVB agrees to and shall comply with all applicable federal, state, and local laws, ordinances, and regulations, including all applicable licensing requirements. RVCVB further agrees that RVCVB does not, and shall not during the performance of this RVCVB, knowingly employ an unauthorized alien as defined in the federal Immigration Reform and Control Act of 1986. 21. Entire Agreement This Agreement constitutes the entire agreement between the parties and supersedes all prior agreements between the parties. No amendment to this Agreement will be valid unless made in writing and signed by the appropriate parties. SIGNATURE PAGE TO FOLLOW: IN WITNESS WHEREOF, the City acrd the RVCVB have caused this Agreement to be signed by their respective authorized representatives ATTEST/WITNESS Stephanie M. Moon, City Clerk ATTEST /WITNESS Printed Name and Title Approved as to form: City Attorney Approved as to execution City Attorney Authorized by Resolution No. CITY OF ROANOKE Christopher P. Morrill, City Manager ROANOKE VALLEY CONVENTION AND VISITORS BUREAU wM Printed Name and Title Appropriation & Funds required for this Agreement certified: Director of Finance Account No. Date: K JNCVB nercuneni J,e 070112 do STEPHANIE M. MOON, MMC CityClerk Bradley Free Clinic 1240 Third Street, S. W. Roanoke, Virginia 24016 Attention: Director Dear Sir or Madam: CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Pna: (540)853 -1145 E -mail: clerkoroanol:eva.gov June 20, 2012 JONATHAN E. CRAFT Deputy City Clerk CECELIA T. W EBB Anietant Deputy City Clerk Pursuant to Resolution No. 39419 - 061812 adopted by the Council of the City of Roanoke at a regular meeting held on June 18, 2012, Council concurred in and approved the recommendations of the Human Services Committee with regard to funding of certain agencies for fiscal year 2012 -2013. Funding was approved for the Bradley Free Clinic for the fiscal year commencing July 1 2012 and ending June 30, 2013, for the following: Medical /Pharmacy Dental $ 5,000.00 $ 5,000.00 Please contact Teresa McDaniel at the Department of Social Services, 1510 Williamson Road, N. E., Roanoke, Virginia 24012, or call 540- 853 -2372, with regard to disbursement of funds. The City of Roanoke values and appreciates the many contributions of the Bradley Free Clinic to the citizens of Roanoke. It is hoped that the City's investment will play a significant role in your ongoing progress and development. Sincerely, Stephanie M. Moon, MMC City Clerk PC: Christopher P. Morrill, City Manager Timothy Spencer, Acting City Attorney Ann H. Shawver, Director of Finance Amelia Merchant, Director, Office of Management and Budget Jane Conlin, Director, Human /Social Services CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011 -1536 Telepnone: (540) 853 -2541 Fax: (540)853-1145 E -mail: clerleurommla,va.gov STEPHANIE M. MOON, MMC City Clerk June 20, 2012 Local Office on Aging P. O. Box 14205 Roanoke, Virginia 24038 Attention: Director Dear Sir or Madam: JONATHAN E. CRAFT Deputy City Clerk CECELIA T. WEBB Assistant Deputy City Clerk Pursuant to Resolution No. 39419 - 061812 adopted by the Council of the City of Roanoke at a regular meeting held on June 18, 2012, Council concurred in and approved the recommendations of the Human Services Committee with regard to funding of certain agencies for fiscal year 2012 -2013. Funding in the amount of $34,952.00 was approved for the Local Office on Aging — Meals on Wheels for the fiscal year commencing July 1, 2012 and ending June 30, 2013. Please contact Teresa McDaniel at the Department of Social Services, 1510 Williamson Road, N. E., Roanoke, Virginia 24012, or call 540- 853 -2372, with regard to disbursement of funds. The City of Roanoke values and appreciates the many contributions of the Local Office on Aging to the citizens of Roanoke. It is hoped that the City's investment will play a significant role in your ongoing progress and development. (Sii,nncerely, ' / y�.� Stephanie oeon, MMy City Clerk PC: Christopher P. Morrill, City Manager Timothy Spencer, Acting City Attorney Ann H. Shawver, Director of Finance Amelia Merchant, Director, Office of Management and Budget Jane Conlin, Director, Human /Social Services CITY OF ROANOKE OFFICE OF THE CITY CLERK 4 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011 -1536 Telephone: (540)99 -2541 Fax: (540) 853 -1145 E -mail: derkCroanokeva.gov STEPHANIE M. MOON, MMC City Clerk June 20, 2012 Bethany Hall 1109 Franklin Road, S. W. Roanoke, Virginia 24016 Attention: Executive Director Dear Sir or Madam: JONATHAN E. CRAFT Deputy City Clerk CECELIA T. W EBB Assistant Deputy City Clerk Pursuant to Resolution No. 39419 - 061812 adopted by the Council of the City of Roanoke at a regular meeting held on June 18, 2012, Council concurred in and approved the recommendations of the Human Services Committee with regard to funding of certain agencies for fiscal year 2012 -2013. Funding in the amount of $5,000.00 was approved for the Bethany Hall — Residential Substance Abuse Treatment for the fiscal year commencing July 1, 2012 and ending June 30, 2013. Please contact Teresa McDaniel at the Department of Social Services, 1510 Williamson Road, N. E., Roanoke, Virginia 24012, or call 540- 853 -2372, with regard to disbursement of funds. The City of Roanoke values and appreciates the many contributions of the Bethany Hall to the citizens of Roanoke. It is hoped that the City's investment will play a significant role in your ongoing progress and development. Sincerely, �rn -� Stephanie M. Moon, MMC City Clerk PC: Christopher P. Morrill, City Manager Timothy Spencer, Acting City Attorney Ann H. Shawver, Director of Finance Amelia Merchant, Director, Office of Management and Budget Jane Conlin, Director, Human /Social Services Northwest Child Development Center 1523 Melrose Avenue, N. W. Roanoke, Virginia 24017 Attention: Executive Director Dear Sir or Madam: Pursuant to Resolution No. 39419- 061812 adopted by the Council of the City of Roanoke at a regular meeting held on June 18, 2012, Council concurred in and approved the recommendations of the Human Services Committee with regard to funding of certain agencies for fiscal year 2012 -2013. Funding in the amount of $13,000.00 was approved for the Northwest Child Development Center for the fiscal year commencing July 1, 2012 and ending June 30, 2013. Please contact Teresa McDaniel at the Department of Social Services, 1510 Williamson Road, N. E., Roanoke, Virginia 24012, or call 540 - 853 -2372, with regard to disbursement of funds. The City of Roanoke values and appreciates the many contributions of the Northwest Child Development Center to the citizens of Roanoke. It is hoped that the City's investment will play a significant role in your ongoing progress and development. Sincerely, 4b-) YnD4) Stephanie M. Moon, MMC City Clerk PC: Christopher P. Morrill, City Manager Timothy Spencer, Acting City Attorney Ann H. Shawver, Director of Finance Amelia Merchant, Director, Office of Management and Budget Jane Conlin, Director, Human /Social Services r v CITY OF ROANOKE OFFICE OF THE CITY CLERK !� 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011 -1536 Telephone: (540)853 -2541 Fax: (540) 853 -1145 E -mail: elerk@roanokeva.gov JONATHAN E. CRAFT STEPHANIE M. MOON, MAIL Deputy City Clerk City Cleek CECELIAT. WEBB June 20, 2012 Assistant Deputy City Clerk Northwest Child Development Center 1523 Melrose Avenue, N. W. Roanoke, Virginia 24017 Attention: Executive Director Dear Sir or Madam: Pursuant to Resolution No. 39419- 061812 adopted by the Council of the City of Roanoke at a regular meeting held on June 18, 2012, Council concurred in and approved the recommendations of the Human Services Committee with regard to funding of certain agencies for fiscal year 2012 -2013. Funding in the amount of $13,000.00 was approved for the Northwest Child Development Center for the fiscal year commencing July 1, 2012 and ending June 30, 2013. Please contact Teresa McDaniel at the Department of Social Services, 1510 Williamson Road, N. E., Roanoke, Virginia 24012, or call 540 - 853 -2372, with regard to disbursement of funds. The City of Roanoke values and appreciates the many contributions of the Northwest Child Development Center to the citizens of Roanoke. It is hoped that the City's investment will play a significant role in your ongoing progress and development. Sincerely, 4b-) YnD4) Stephanie M. Moon, MMC City Clerk PC: Christopher P. Morrill, City Manager Timothy Spencer, Acting City Attorney Ann H. Shawver, Director of Finance Amelia Merchant, Director, Office of Management and Budget Jane Conlin, Director, Human /Social Services CITY OF ROANOKE a OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Far: (540)853 -1145 E -mail clerkaroemkeva.gov STEPHANIE M. MOON, MMC City Clerk June 20, 2012 TRUST House 404 Elm Avenue, S. W. Roanoke, Virginia 24016 Attention: Executive Director Dear Sir or Madam: JONATHAN E. CRAFT Deputy City Clerk CECELIAT. WEBB Assistant Deputy City Clerk Pursuant to Resolution No. 39419 - 061812 adopted by the Council of the City of Roanoke at a regular meeting held on June 18, 2012, Council concurred in and approved the recommendations of the Human Services Committee with regard to funding of certain agencies for fiscal year 2012 -2013. Funding in the amount of $5,000.00 was approved for the TRUST House for the fiscal year commencing July 1, 2012 and ending June 30, 2013. Please contact Teresa McDaniel at the Department of Social Services, 1510 Williamson Road, N. E., Roanoke, Virginia 24012, or call 540- 853 -2372, with regard to disbursement of funds. The City of Roanoke values and appreciates the many contributions of the TRUST House to the citizens of Roanoke. It is hoped that the City's investment will play a significant role in your ongoing progress and development. Sincerely, Stephanie M. Moon, MM City Clerk pc: Christopher P. Morrill, City Manager Timothy Spencer, Acting City Attorney Ann H. Shawver, Director of Finance Amelia Merchant, Director, Office of Management and Budget Jane Conlin, Director, Human /Social Services �)aA� CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011 -1536 Telephone: (540) e9 -2541 Far: (540) 853 -1145 STEPHANIE M. MOON, MMC E -mail terk@rommkeva.gov JONATHAN E. CRAFT City Clerk Deputy City Clerk CECELIAT. WEBB June 20, 2012 A,rktam Deputy City Clerk West End Center for Youth 1223 Patterson Avenue, S. W. Roanoke, Virginia 24016 Attention: Executive Director Dear Sir or Madam: Pursuant to Resolution No. 39419- 061812 adopted by the Council of the City of Roanoke at a regular meeting held on June 18, 2012, Council concurred in and approved the recommendations of the Human Services Committee with regard to funding of certain agencies for fiscal year 2012 -2013. Funding in the amount of $18,600.00 was approved for the West End Center for Youth for the fiscal year commencing July 1, 2012 and ending June 30, 2013. Please contact Teresa McDaniel at the Department of Social Services, 1510 Williamson Road, N. E., Roanoke, Virginia 24012, or call 540 - 853 -2372, with regard to disbursement of funds. The City of Roanoke values and appreciates the many contributions of the West End Center for Youth to the citizens of Roanoke. It is hoped that the City's investment will play a significant role in your ongoing progress and development. Sii�nc�er�eJlly,n Stephanie M. Moon, MMC City Clerk PC: Christopher P. Morrill, City Manager Timothy Spencer, Acting City Attorney Ann H. Shawver, Director of Finance Amelia Merchant, Director, Office of Management and Budget Jane Conlin, Director, Human /Social Services CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011 -1536 Telephone: (540)853 -2541 Fax: (540) 853 -1145 E -mail slerkuroano keva.gav STEPHANIE M. MOON, MMC City Clerk June 20, 2012 Adult Care Center of Roanoke Valley, Inc. 2321 Roanoke Blvd. Salem, Virginia 24153 Attention: Executive Director Dear Sir or Madam: JONATHAN E. CRAFT Deputy City Clerk CECEUAT. WEER Assistant Deputy City Clerk Pursuant to Resolution No. 39419 - 061812 adopted by the Council of the City of Roanoke at a regular meeting held on June 18, 2012, Council concurred in and approved the recommendations of the Human Services Committee with regard to funding of certain agencies for fiscal year 2012 -2013. Funding in the amount of $5,000.00 was approved for the Adult Care Center of Roanoke Valley, Inc., for the fiscal year commencing July 1, 2012 and ending June 30, 2013. Please contact Teresa McDaniel at the Department of Social Services, 1510 Williamson Road, N. E., Roanoke, Virginia 24012, or call 540- 853 -2372, with regard to disbursement of funds. The City of Roanoke values and appreciates the many contributions of the Adult Care Center of Roanoke Valley, Inc., to the citizens of Roanoke. It is hoped that the City's investment will play a significant role in your ongoing progress and development. Sincerely, Pj 4��- asi Stephanie M. Moon, MMC City Clerk pc: Christopher P. Morrill, City Manager Timothy Spencer, Acting City Attorney Ann H. Shawver, Director of Finance Amelia Merchant, Director, Office of Management and Budget Jane Conlin, Director, Human /Social Services �aa CITY OF ROANOKE OFFICE OF THE CITY CLERK r 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fax: (540)853 -1145 E -mail: derWroanakeva.Sav STEPHANIE M. MOON, MMC City Clerk June 7. 2011 Blue Ridge Literacy Center 706 South Jefferson Street Roanoke Virginia 24016 Attention: Director Dear Sir or Madam: JONATHAN E. CRAFT Deputy City Clerk CECELIA T. "EBB Assistant Deputy City Clerk Pursuant to Resolution No. 39419 - 061812 adopted by the Council of the City of Roanoke at a regular meeting held on June 18, 2012, Council concurred in and approved the recommendations of the Human Services Committee with regard to funding of certain agencies for fiscal year 2012 -2013. Funding in the amount of $5,000.00 was approved for the Blue Ridge Literacy Center for the fiscal year commencing July 1, 2012 and ending June 30, 2013. Please contact Teresa McDaniel at the Department of Social Services, 1510 Williamson Road, N. E., Roanoke, Virginia 24012, or call 540- 853 -2372, with regard to disbursement of funds. The City of Roanoke values and appreciates the many contributions of Blue Ridge Literacy Center to the citizens of Roanoke. It is hoped that the City's investment will play a significant role in your ongoing progress and development. Sincerely, Stephanie a l MMC Q Arj City Clerk PC: Christopher P. Morrill, City Manager Timothy Spencer, Acting City Attorney Ann H. Shawver, Director of Finance Amelia Merchant, Director, Office of Management and Budget Jane Conlin, Director, Human /Social Services �i CITY OF ROANOKE OFFICE OF THE CITY CLERK - 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011 -1536 Ttlephane: (540)853 -2541 Fax: (540)853 -1145 STEPHANIE M. MOON, MMC E -mail: clerk@roanokeva.gov JONATHAN E. CRAFT City Clerk Deputy City Clerk CECELIA'T. WEBB Assistant Deputy City Clerk June 20, 2012 Roanoke Adolescent Health Partnership Carilion Clinic Children's Hospital 7 Albemarle Avenue, S. W. Roanoke, Virginia 24016 Attention: Linda Hodges Dear Ms. Hodges: Pursuant to Resolution No. 39419 - 061812 adopted by the Council of the City of Roanoke at a regular meeting held on June 18, 2012, Council concurred in and approved the recommendations of the Human Services Committee with regard to funding of certain agencies for fiscal year 2012 -2013. Funding in the amount of $5,000.00 was approved for the Roanoke Adolescent Health Partnership for the fiscal year commencing July 1, 2012 and ending June 30, 2013. Please contact Teresa McDaniel at the Department of Social Services, 1510 Williamson Road, N. E., Roanoke, Virginia 24012, or call 540 - 853 -2372, with regard to disbursement of funds. The City of Roanoke values and appreciates the many contributions of the Roanoke Adolescent Health Partnership to the citizens of Roanoke. It is hoped that the City's investment will play a significant role in your ongoing progress and development. Sincerely, Stephanie M. LV—,.0 MMC o City Clerk pc: Christopher P. Morrill, City Manager Timothy Spencer, Acting City Attorney Ann H. Shawver, Director of Finance Amelia Merchant, Director, Office of Management and Budget Jane Conlin, Director, Human /Social Services CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011 -1536 Telephone: (540)853 -1541 Eax: (540)853 -1145 E -mail: vlerkAaroanolu:va.gov STEPHANIE M. MOON, MMC City Clerk June 20, 2012 Greenvale School, Inc. 627 Westwood Boulevard, N. W. Roanoke, Virginia 24017 Attention: Executive Director Dear Sir or Madam: JONATHAN E. CRAFT Deputy City Clerk CECELIA T. W EBB Assistant Deputy City Clerk Pursuant to Resolution No. 39419- 061812 adopted by the Council of the City of Roanoke at a regular meeting held on June 18, 2012, Council concurred in and approved the recommendations of the Human Services Committee with regard to funding of certain agencies for fiscal year 2012 -2013. Funding in the amount of $18,000.00 was approved for the Greenvale School, Inc., for the fiscal year commencing July 1, 2012 and ending June 30, 2013. Please contact Teresa McDaniel at the Department of Social Services, 1510 Williamson Road, N. E., Roanoke, Virginia 24012, or call 540 - 853 -2372, with regard to disbursement of funds. The City of Roanoke values and appreciates the many contributions of the Greenvale School, Inc., to the citizens of Roanoke. It is hoped that the City's investment will play a significant role in your ongoing progress and development. Sincerely, 'OW) Stephanie M. Moon, MMC City Clerk PC: Christopher P. Morrill, City Manager Timothy Spencer, Acting City Attorney Ann H. Shawver, Director of Finance Amelia Merchant, Director, Office of Management and Budget Jane Conlin, Director, Human /Social Services CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011 -1536 'relepAOne: (540)853 -2541 Fax: (540)853 -1145 E -mall: derkCa roanokeva.gov JONATHAN E. CRAFT STEPHANIE M1I. MOON, MMC Deputy City Clerk City Clerk June 20, 2012 Blue Ridge Independent Living Center 1502 B Williamson Road, N. E. Roanoke, Virginia 24012 -5125 Attention: Executive Director Dear Sir or Madam: Pursuant to Resolution No. 39419- 061812 adopted by Roanoke at a regular meeting held on June 18, 2012, approved the recommendations of the Human Services funding of certain agencies for fiscal year 2012 -2013. CECELIA T. W EBB Assistant Deputy City Clerk the Council of the City of Council concurred in and Committee with regard to Funding in the amount of $5,000.00 was approved for the Blue Ridge Independent Living Center for the fiscal year commencing July 1, 2012 and ending June 30, 2013. Please contact Teresa McDaniel at the Department of Social Services, 1510 Williamson Road, N. E., Roanoke, Virginia 24012, or call 540 - 853 -2372, with regard to disbursement of funds. The City of Roanoke values and appreciates the many contributions of the Blue Ridge Independent Living Center to the citizens of Roanoke. It is hoped that the City's investment will play a significant role in your ongoing progress and development. Sincerely, �Y-Yy,�, Stephanie M. Moon, MMC City Clerk PC: Christopher P. Morrill, City Manager Timothy Spencer, Acting City Attorney Ann H. Shawver, Director of Finance Amelia Merchant, Director, Office of Management and Budget Jane Conlin, Director, Human /Social Services CITY OF ROANOKE A OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011 -1536 Telephone: (540)853 -2541 Fax: (540) 853 -1145 STEPHANIE M. MOON, MMC - E- mail: clerk(aroanokeva.gov JONATHAN E. CRAFT City Clerk Depn1Y City Clerk CECELIA T. W EBB June 20, 2012 A „klmmt DepmY CRY Clerk Mental Health Association of Roanoke Valley 10 E. Church Avenue, Suite 300 Roanoke, Virginia 24011 Attention: Executive Director Dear Sir or Madam: Pursuant to Resolution No. 39419 - 061812 adopted by the Council of the City of Roanoke at a regular meeting held on June 18, 2012, Council concurred in and approved the recommendations of the Human Services Committee with regard to funding of certain agencies for fiscal year 2012 -2013. Funding in the amount of $5,000.00 was approved for the Mental Health Association of Roanoke Valley for the fiscal year commencing July 1, 2012 and ending June 30, 2013. Please contact Teresa McDaniel at the Department of Social Services, 1510 Williamson Road, N. E., Roanoke, Virginia 24012, or call 540- 853 -2372, with regard to disbursement of funds. The City of Roanoke values and appreciates the many contributions of the Mental Health Association of Roanoke Valley to the citizens of Roanoke. It is hoped that the City's investment will play a significant role in your ongoing progress and development. Sincerely k�".41D&YJ Stephanie M. Moon, MMC City Clerk PC: Christopher P. Morrill, City Manager Timothy Spencer, Acting City Attorney Ann H. Shawver, Director of Finance Amelia Merchant, Director, Office of Management and Budget Jane Conlin, Director, Human /Social Services Planned Parenthood of the Blue Ridge 2207 Peters Creek Road, N. W. Roanoke, Virginia 24017 Attention: Executive Director Dear Sir or Madam: Pursuant to Resolution No. 39419 - 061812 adopted by the Council of the City of Roanoke at a regular meeting held on June 18, 2012, Council concurred in and approved the recommendations of the Human Services Committee with regard to funding of certain agencies for fiscal year 2012 -2013. Funding in the amount of $10,000.00 was approved for the Planned Parenthood of the Blue Ridge for the fiscal year commencing July 1, 2012 and ending June 30, 2013. Please contact Teresa McDaniel at the Department of Social Services, 1510 Williamson Road, N. E., Roanoke, Virginia 24012, or call 540 - 853 -2372, with regard to disbursement of funds. The City of Roanoke values and appreciates the many contributions of the Planned Parenthood of the Blue Ridge to the citizens of Roanoke. It is hoped that the City's investment will play a significant role in your ongoing progress and development. Sincerely, Stephanie M. Moon, MMC City Clerk PC: Christopher P. Morrill, City Manager Timothy Spencer, Acting City Attorney Ann H. Shawver, Director of Finance Amelia Merchant, Director, Office of Management and Budget Jane Conlin, Director, Human /Social Services CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011 -1536 Telephone: (540)853 -2541 Fax: (540)853 -1145 STEPHANIE M. MOON, MMC City Clerk E -mail: elerk®raanokeva.SOv JONATHAN E. CRAFT Deputy City Clerk CECELIA T. WEBB June 20, 2012 Assistant Deputy City Clerk Planned Parenthood of the Blue Ridge 2207 Peters Creek Road, N. W. Roanoke, Virginia 24017 Attention: Executive Director Dear Sir or Madam: Pursuant to Resolution No. 39419 - 061812 adopted by the Council of the City of Roanoke at a regular meeting held on June 18, 2012, Council concurred in and approved the recommendations of the Human Services Committee with regard to funding of certain agencies for fiscal year 2012 -2013. Funding in the amount of $10,000.00 was approved for the Planned Parenthood of the Blue Ridge for the fiscal year commencing July 1, 2012 and ending June 30, 2013. Please contact Teresa McDaniel at the Department of Social Services, 1510 Williamson Road, N. E., Roanoke, Virginia 24012, or call 540 - 853 -2372, with regard to disbursement of funds. The City of Roanoke values and appreciates the many contributions of the Planned Parenthood of the Blue Ridge to the citizens of Roanoke. It is hoped that the City's investment will play a significant role in your ongoing progress and development. Sincerely, Stephanie M. Moon, MMC City Clerk PC: Christopher P. Morrill, City Manager Timothy Spencer, Acting City Attorney Ann H. Shawver, Director of Finance Amelia Merchant, Director, Office of Management and Budget Jane Conlin, Director, Human /Social Services CITY OF ROANOKE OFFICE OF THE CITY CLERK LL 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011 -1536 Telephone: (540)853 -2541 Fax: (540)853 -1145 STEPHANIE M. MOON, MMC E -mail: elerk@roanokeva.gov JONATHAN E. CRAFT` City Clerk Deputy City Clerk CECELIA T. WEBB June 20, 2012 A,,nuat Deputy City Clerk St. John's Community Youth Program, Inc. P. O. Box 257 Roanoke, Virginia 24002 Attention: Executive Director Dear Sir or Madam: Pursuant to Resolution No. 39419 - 061812 adopted by the Council of the City of Roanoke at a regular meeting held on June 18, 2012, Council concurred in and approved the recommendations of the Human Services Committee with regard to funding of certain agencies for fiscal year 2012 -2013. Funding in the amount of $14,000.00 was approved for the St. John's Community Youth Program, Inc., for the fiscal year commencing July 1, 2012 and ending June 30, 2013. Please contact Teresa McDaniel at the Department of Social Services, 1510 Williamson Road, N. E., Roanoke, Virginia 24012, or call 540 -853 -2372, with regard to disbursement of funds. The City of Roanoke values and appreciates the many contributions of the St. John's Community Youth Program, Inc., to the citizens of Roanoke. It is hoped that the City's investment will play a significant role in your ongoing progress and development. Sincerely, `4 ^ ' Stephanie M. Moon, MMC City Clerk PC: Christopher P. Morrill, City Manager Timothy Spencer, Acting City Attorney Ann H. Shawver, Director of Finance Amelia Merchant, Director, Office of Management and Budget Jane Conlin, Director, Human /Social Services Presbyterian Community Center 1228 Jamison Avenue, S. E. Roanoke, Virginia 24013 Attention: Director Dear Sir or Madam: Pursuant to Resolution No. 39419 - 061812 adopted by the Council of the City of Roanoke at a regular meeting held on June 18, 2012, Council concurred in and approved the recommendations of the Human Services Committee with regard to funding of certain agencies for fiscal year 2012 -2013. Funding in the amount of $12,500.00 was approved for the Presbyterian Community Center - Pathways for Youth, for the fiscal year commencing July 1, 2012 and ending June 30, 2013. Please contact Teresa McDaniel at the Department of Social Services, 1510 Williamson Road, N. E., Roanoke, Virginia 24012, or call 540 - 853 -2372, with regard to disbursement of funds. The City of Roanoke values and appreciates the many contributions of the Presbyterian Community Center to the citizens of Roanoke. It is hoped that the City's investment will play a significant role in your ongoing progress and development. Sincerely, #4nz-ul l� Stephanie M. MoonMMC , City Clerk pc: Christopher P. Morrill, City Manager Timothy Spencer, Acting City Attorney Ann H. Shawver, Director of Finance Amelia Merchant, Director, Office of Management and Budget Jane Conlin, Director, Human /Social Services �UA4 CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011 -1536 Telephone: (540)853 -2541 Fax: (540)853 -1145 STEPHANIE M. MOON, MM11C Email: elerkieroanoker..,e JONATHAN E. CRAFT' City Clerk Deputy City Clerk June 20, 2012 CECELIAT. WEBB Assistant Deputy City Clerk Presbyterian Community Center 1228 Jamison Avenue, S. E. Roanoke, Virginia 24013 Attention: Director Dear Sir or Madam: Pursuant to Resolution No. 39419 - 061812 adopted by the Council of the City of Roanoke at a regular meeting held on June 18, 2012, Council concurred in and approved the recommendations of the Human Services Committee with regard to funding of certain agencies for fiscal year 2012 -2013. Funding in the amount of $12,500.00 was approved for the Presbyterian Community Center - Pathways for Youth, for the fiscal year commencing July 1, 2012 and ending June 30, 2013. Please contact Teresa McDaniel at the Department of Social Services, 1510 Williamson Road, N. E., Roanoke, Virginia 24012, or call 540 - 853 -2372, with regard to disbursement of funds. The City of Roanoke values and appreciates the many contributions of the Presbyterian Community Center to the citizens of Roanoke. It is hoped that the City's investment will play a significant role in your ongoing progress and development. Sincerely, #4nz-ul l� Stephanie M. MoonMMC , City Clerk pc: Christopher P. Morrill, City Manager Timothy Spencer, Acting City Attorney Ann H. Shawver, Director of Finance Amelia Merchant, Director, Office of Management and Budget Jane Conlin, Director, Human /Social Services CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011 -1536 Telephone: (540)853 -2541 Fax: (540)853 -1145 STEPHANIE M. MOON, MMC E -mail le crk@..... keva.g.v JONATHAN E. CRAFT City Clerk Deputy City Clerk CECELIA T. WEBB June 20, 2012 Assistant Deputy City Clerk Children's Advocacy Center 541 Luck Avenue, S. W., Suite 308 Roanoke, Virginia 24016 Attention: Executive Director Dear Sir or Madam: Pursuant to Resolution No. 39419- 061812 adopted by the Council of the City of Roanoke at a regular meeting held on June 18, 2012, Council concurred in and approved the recommendations of the Human Services Committee with regard to funding of certain agencies for fiscal year 2012 -2013. Funding was approved for the Children's Advocacy Center for the fiscal year commencing July 1, 2012 and ending June 30, 2013, for the following: Children's Trust Program $ 5,000.00 Court Appointed Special Advocates (CASA) $ 5,000.00 Children First Parent Education $ 9,000.00 Please contact Teresa McDaniel at the Department of Social Services, 1510 Williamson Road, N. E., Roanoke, Virginia 24012, or call 540- 853 -2372, with regard to disbursement of funds. The City of Roanoke values and appreciates the many contributions of the Children's Advocacy Center to the citizens of Roanoke. It is hoped that the City's investment will play a significant role in your ongoing progress and development. Since. Step anie M. Moon, MMC City Clerk pc: Christopher P. Morrill, City Manager Timothy Spencer, Acting City Attorney Ann H. Shawver, Director of Finance Amelia Merchant, Director, Office of Management and Budget Jane Conlin, Director, Human /Social Services CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011 -1536 Telephone: (540)853 -2541 Co.: (540) 853 -1145 E -mail: derkCroenok H eva.gov JONATHAN E. CRAFT City 5'rEPBAN M. MOON, MMC Cty Clerk Deputy City Clerk CECELIA T. WEBB June 20, 2012 Assistant Deputy City Clerk Apple Ridge Farm 541 Luck Avenue, S. W., Suite #204 Roanoke, Virginia 24016 Attention: Executive Director Dear Sir or Madam: Pursuant to Resolution No. 39419 - 061812 adopted by the Council of the City of Roanoke at a regular meeting held on June 18, 2012, Council concurred in and approved the recommendations of the Human Services Committee with regard to funding of certain agencies for fiscal year 2012 -2013. Funding in the amount of $12,000.00 was approved for the Apple Ridge Farm for the fiscal year commencing July 1, 2012 and ending June 30, 2013. Please contact Teresa McDaniel at the Department of Social Services, 1510 Williamson Road, N. E., Roanoke, Virginia 24012, or call 540 - 853 -2372, with regard to disbursement of funds. The City of Roanoke values and appreciates the many contributions of the Apple Ridge Farm to the citizens of Roanoke. It is hoped that the City's investment will play a significant role in your ongoing progress and development. Sincere�ly,, r j� � � �� Stephanie M. Moon, MMC City Clerk pc: Christopher P. Morrill, City Manager Timothy Spencer, Acting City Attorney Ann H. Shawver, Director of Finance Amelia Merchant, Director, Office of Management and Budget Jane Conlin, Director, Human /Social Services aA CITY OF ROANOKE Home Care Aide $13,000.00 OFFICE OF THE CITY CLERK $15,000.00 r 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fax: (540)653 -1145 STEPHANIE M. MOON, MIME E -mail: clerkunanokeva.gov JONATHAN E. CRAFT City Clerk Deputy City Clerk CECELIA T. WEBB June 20, 2012 Assistant Deputy City Clerk Family Services of Roanoke Valley 360 Campbell Avenue, S. W. Roanoke, Virginia 24016 Attention: Executive Director Dear Sir or Madam: Pursuant to Resolution No. 39419- 061812 adopted by the Council of the City of Roanoke at a regular meeting held on June 18, 2012, Council concurred in and approved the recommendations of the Human Services Committee with regard to funding of certain agencies for fiscal year 2012 -2013. Funding was approved for Family Services of Roanoke Valley for the fiscal year commencing July 1, 2012 and ending June 30, 2013, for the following: ACTION $26,000.00 Home Care Aide $13,000.00 Family and Individual Counseling $15,000.00 Adults Plus $12,000.00 Please contact Teresa McDaniel at the Department of Social Services, 1510 Williamson Road, N. E., Roanoke, Virginia 24012, or call 540- 853 -2372, with regard to disbursement of funds. The City of Roanoke values and appreciates the many contributions of the Family Services of Roanoke Valley to the citizens of Roanoke. It is hoped that the City's investment will play a significant role in your ongoing progress and development. Sincer ly, u a l .MC nJ tephanie M. M. Moon, MMC City Clerk PC: Christopher P. Morrill, City Manager Timothy Spencer, Acting City Attorney Ann H. Shawver, Director of Finance Amelia Merchant, Director, Office of Management and Budget Jane Conlin, Director, Human /Social Services CITY OF ROANOKE OFFICE OF THE CITY CLERK K 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011 -1536 Telephone: (540)853 -3541 Fax: (540)853 -1145 E -mail: elerkOroanokeva.gov STEPHANIE M. MOON, MMC City Clerk June 20, 2012 Blue Ridge Legal Services, Inc. P. O. Box 551 Harrisonburg, Virginia 22803 Attention: Executive Director Dear Sir or Madam: JONATHAN E. CRAFT Deputy City Clerk CECELIA T. WEBB Assistant Deputy City Clerk Pursuant to Resolution No. 39419- 061812 adopted by the Council of the City of Roanoke at a regular meeting held on June 18, 2012, Council concurred in and approved the recommendations of the Human Services Committee with regard to funding of certain agencies for fiscal year 2012 -2013. Funding in the amount of $13,000.00 was approved for the Blue Ridge Legal Services, Inc., for the fiscal year commencing July 1, 2012 and ending June 30, 2013. Please contact Teresa McDaniel at the Department of Social Services, 1510 Williamson Road, N. E., Roanoke, Virginia 24012, or call 540- 853 -2372, with regard to disbursement of funds. The City of Roanoke values and appreciates the many contributions of the Blue Ridge Legal Services, Inc., to the citizens of Roanoke. It is hoped that the City's investment will play a significant role in your ongoing progress and development. Sincerely, StStephanie M. . Moon, MMC � City Clerk PC: Christopher P. Morrill, City Manager Timothy Spencer, Acting City Attorney Ann H. Shawver, Director of Finance Amelia Merchant, Director, Office of Management and Budget Jane Conlin, Director, Human /Social Services a CITY OF ROANOKE u ° OFFICE OF THE CITY CLERK - 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011 -1536 Telephone: (540)853 -2541 Faa: (540)853 -1145 STEPHANIE M. MOON, MAC E-mail: elerk@roanokeva.gov City Clerk June 20, 2012 Big Brothers /Big Sisters of Southwest Virginia 124 Wells Avenue, N. W. Roanoke, Virginia 24016 Attention: Executive Director Dear Sir or Madam: JONATHAN E. CRAFT Deputy City Clerk CECELIA T. WEBB Assistant Deputy City Clerk Pursuant to Resolution No. 39419- 061812 adopted by the Council of the City of Roanoke at a regular meeting held on June 18, 2012, Council concurred in and approved the recommendations of the Human Services Committee with regard to funding of certain agencies for fiscal year 2012 -2013. Funding in the amount of $5,000.00 was approved for the Big Brothers /Big Sisters of Southwest Virginia for the fiscal year commencing July 1, 2012 and ending June 30, 2013. Please contact Teresa McDaniel at the Department of Social Services, 1510 Williamson Road, N. E., Roanoke, Virginia 24012, or call 540- 853 -2372, with regard to disbursement of funds. The City of Roanoke values and appreciates the many contributions of the Big Brothers /Big Sisters of Southwest Virginia to the citizens of Roanoke. It is hoped that the City's investment will play a significant role in your ongoing progress and development. Sincerely, Stephanie M. Moon, MMC City Clerk pc: Christopher P. Morrill, City Manager Timothy Spencer, Acting City Attorney Ann H. Shawver, Director of Finance Amelia Merchant, Director, Office of Management and Budget Jane Conlin, Director, Human /Social Services Goodwill Industries of the Valley, Inc. 2520 Melrose Avenue, N. W. Roanoke, Virginia 24017 Attention: Executive Director Dear Sir or Madam: JONATHAN E. CRA4T Deputy City Clerk CECELIA T. WERE Assistant Deputy City Clerk Pursuant to Resolution No. 39419 - 061812 adopted by the Council of the City of Roanoke at a regular meeting held on June 18, 2012, Council concurred in and approved the recommendations of the Human Services Committee with regard to funding of certain agencies for fiscal year 2012 -2013. Funding in the amount of $9,600.00 was approved for the Goodwill Industries of the Valley, Inc., for the fiscal year commencing July 1, 2012 and ending June 30, 2013. Please contact Teresa McDaniel at the Department of Social Services, 1510 Williamson Road, N. E., Roanoke, Virginia 24012, or call 540 - 853 -2372, with regard to disbursement of funds. The City of Roanoke values and appreciates the many contributions of the Goodwill Industries of the Valley, Inc., to the citizens of Roanoke. It is hoped that the City's investment will play a significant role in your ongoing progress and development. Sincerely, Stephanie M. Moon, MMC City Clerk pc: Christopher P. Morrill, City Manager Timothy Spencer, Acting City Attorney Ann H. Shawver, Director of Finance Amelia Merchant, Director, Office of Management and Budget Jane Conlin, Director, Human /Social Services CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011 -1536 Telephone: (540)853 -2541 - Fax: (540)853 -1145 E -maa: derk@roanokeva.gav STEPHANIE M. MOON, MMC City Clerk June 20, 2012 Goodwill Industries of the Valley, Inc. 2520 Melrose Avenue, N. W. Roanoke, Virginia 24017 Attention: Executive Director Dear Sir or Madam: JONATHAN E. CRA4T Deputy City Clerk CECELIA T. WERE Assistant Deputy City Clerk Pursuant to Resolution No. 39419 - 061812 adopted by the Council of the City of Roanoke at a regular meeting held on June 18, 2012, Council concurred in and approved the recommendations of the Human Services Committee with regard to funding of certain agencies for fiscal year 2012 -2013. Funding in the amount of $9,600.00 was approved for the Goodwill Industries of the Valley, Inc., for the fiscal year commencing July 1, 2012 and ending June 30, 2013. Please contact Teresa McDaniel at the Department of Social Services, 1510 Williamson Road, N. E., Roanoke, Virginia 24012, or call 540 - 853 -2372, with regard to disbursement of funds. The City of Roanoke values and appreciates the many contributions of the Goodwill Industries of the Valley, Inc., to the citizens of Roanoke. It is hoped that the City's investment will play a significant role in your ongoing progress and development. Sincerely, Stephanie M. Moon, MMC City Clerk pc: Christopher P. Morrill, City Manager Timothy Spencer, Acting City Attorney Ann H. Shawver, Director of Finance Amelia Merchant, Director, Office of Management and Budget Jane Conlin, Director, Human /Social Services Roanoke Valley Interfaith Hospitality Network 37 East Clay Street Salem, Virginia 24153 Attention: Executive Director Dear Sir or Madam: Pursuant to Resolution No. 39419- 061812 adopted by the Council of the City of Roanoke at a regular meeting held on June 18, 2012, Council concurred in and approved the recommendations of the Human Services Committee with regard to funding of certain agencies for fiscal year 2012 -2013. Funding in the amount of $6,000.00 was approved for the Roanoke Valley Interfaith Hospitality Network for the fiscal year commencing July 1, 2012 and ending June 30, 2013. Please contact Teresa McDaniel at the Department of Social Services, 1510 Williamson Road, N. E., Roanoke, Virginia 24012, or call 540 - 853 -2372, with regard to disbursement of funds. The City of Roanoke values and appreciates the many contributions of the Roanoke Valley Interfaith Hospitality Network to the citizens of Roanoke. It is hoped that the City's investment will play a significant role in your ongoing progress and development. Sincerely 6- yy� Stephanie M. Moon, MMC City Clerk pc: Christopher P. Morrill, City Manager Timothy Spencer, Acting City Attorney Ann H. Shawver, Director of Finance Amelia Merchant, Director, Office of Management and Budget Jane Conlin, Director, Human /Social Services CITY OF ROANOKE OFFICE OF THE CITY CLERK K 215 Church Avenue, S. W., Suite 456 h!c Roanoke, Virginia 24011 -1536 Telephone: (540)853 -2541 Fax: (540)853 -1145 STEPHANIE M. MOON, MMC E -mail: derk®roanokeva.gov JONATHAN E. CRAFT Clerk City Clerk Deputy City Clerk CECELIAT. WEBS June 20, 2012 Assistant Deputy City Clerk Roanoke Valley Interfaith Hospitality Network 37 East Clay Street Salem, Virginia 24153 Attention: Executive Director Dear Sir or Madam: Pursuant to Resolution No. 39419- 061812 adopted by the Council of the City of Roanoke at a regular meeting held on June 18, 2012, Council concurred in and approved the recommendations of the Human Services Committee with regard to funding of certain agencies for fiscal year 2012 -2013. Funding in the amount of $6,000.00 was approved for the Roanoke Valley Interfaith Hospitality Network for the fiscal year commencing July 1, 2012 and ending June 30, 2013. Please contact Teresa McDaniel at the Department of Social Services, 1510 Williamson Road, N. E., Roanoke, Virginia 24012, or call 540 - 853 -2372, with regard to disbursement of funds. The City of Roanoke values and appreciates the many contributions of the Roanoke Valley Interfaith Hospitality Network to the citizens of Roanoke. It is hoped that the City's investment will play a significant role in your ongoing progress and development. Sincerely 6- yy� Stephanie M. Moon, MMC City Clerk pc: Christopher P. Morrill, City Manager Timothy Spencer, Acting City Attorney Ann H. Shawver, Director of Finance Amelia Merchant, Director, Office of Management and Budget Jane Conlin, Director, Human /Social Services The Salvation Army 724 Dale Avenue, S. E. Roanoke, Virginia 24013 Attention: Executive Director Dear Sir or Madam: JONATHAN E. CRAFT Deputy City Clerk CECELIAT. WEBB A,,nmal Deputy City Clerk Pursuant to Resolution No. 39419 - 061812 adopted by the Council of the City of Roanoke at a regular meeting held on June 18, 2012, Council concurred in and approved the recommendations of the Human Services Committee with regard to funding of certain agencies for fiscal year 2012 -2013. Funding was approved for The Salvation Army for the fiscal year commencing July 1 2012 and ending June 30, 2013, for the following programs: Turning Point Emergency Shelter $17,000.00 $ 5,000.00 Please contact Teresa McDaniel at the Department of Social Services, 1510 Williamson Road, N. E., Roanoke, Virginia 24012, or call 540- 853 -2372, with regard to disbursement of funds. The City of Roanoke values and appreciates the many contributions of The Salvation Army to the citizens of Roanoke. It is hoped that the City's investment will play a significant role in your ongoing progress and development. SiAte"p'lln rely y -�,.," U r 1 • ie M' MMC City Clerk pc: Christopher P. Morrill, City Manager Timothy Spencer, Acting City Attorney Ann H. Shawver, Director of Finance Amelia Merchant, Director, Office of Management and Budget Jane Conlin, Director, Human /Social Services CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011 -1536 Telephone: (540)853 -2541 Taa: (540)853 -1145 E -mail clerleirroanolmva.gov STEPHANIE M. MOON, MMC City Clerk June 20, 2012 The Salvation Army 724 Dale Avenue, S. E. Roanoke, Virginia 24013 Attention: Executive Director Dear Sir or Madam: JONATHAN E. CRAFT Deputy City Clerk CECELIAT. WEBB A,,nmal Deputy City Clerk Pursuant to Resolution No. 39419 - 061812 adopted by the Council of the City of Roanoke at a regular meeting held on June 18, 2012, Council concurred in and approved the recommendations of the Human Services Committee with regard to funding of certain agencies for fiscal year 2012 -2013. Funding was approved for The Salvation Army for the fiscal year commencing July 1 2012 and ending June 30, 2013, for the following programs: Turning Point Emergency Shelter $17,000.00 $ 5,000.00 Please contact Teresa McDaniel at the Department of Social Services, 1510 Williamson Road, N. E., Roanoke, Virginia 24012, or call 540- 853 -2372, with regard to disbursement of funds. The City of Roanoke values and appreciates the many contributions of The Salvation Army to the citizens of Roanoke. It is hoped that the City's investment will play a significant role in your ongoing progress and development. SiAte"p'lln rely y -�,.," U r 1 • ie M' MMC City Clerk pc: Christopher P. Morrill, City Manager Timothy Spencer, Acting City Attorney Ann H. Shawver, Director of Finance Amelia Merchant, Director, Office of Management and Budget Jane Conlin, Director, Human /Social Services �!i°`p • CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011 -1536 Telephone: (540)85 3-1541 Fax: (540) 853 -1145 STEPHANIE M. MOON, MMC F. -mail derk@roenoke...... JONATHAN E. CRAFT City Clerk Deputy City Clerk CECELIA T. W EBB June 20, 2012 AssistaMDeputy City Clerk Child Health Investment Partnership (CHIP) of Roanoke Valley 1201 Third Street, S. W. Roanoke, Virginia 24016 Attention: Executive Director Dear Sir or Madam: Pursuant to Resolution No. 39419 - 061812 adopted by the Council of the City of Roanoke at a regular meeting held on June 18, 2012, Council concurred in and approved the recommendations of the Human Services Committee with regard to funding of certain agencies for fiscal year 2012 -2013. Funding was approved for Child Health Investment Partnership of Roanoke Valley for the fiscal year commencing July 1, 2012 and ending June 30, 2013, for the following: Family Strengthening Program $22,400.00 Care Coordination Program $18,000.00 Mental /Health Services $12,000.00 Please contact Teresa McDaniel at the Department of Social Services, 1510 Williamson Road, N. E., Roanoke, Virginia 24012, or call 540 - 853 -2372, with regard to disbursement of funds. The City of Roanoke values and appreciates the many contributions of the Child Health Investment Partnership of Roanoke Valley to the citizens of Roanoke. It is hoped that the City's investment will play a significant role in your ongoing progress and development. cer U ^) 1 Stephanie M. Moon, MMC Jv✓ City Clerk PC: Christopher P. Morrill, City Manager Timothy Spencer, Acting City Attorney Ann H. Shawver, Director of Finance Amelia Merchant, Director, Office of Management and Budget Jane Conlin, Director, Human /Social Services Council of Community Services P. O. Box 598 Roanoke, Virginia 24004 Attention: Executive Director Dear Sir or Madam: Pursuant to Resolution No. 39419 - 061812 adopted by the Council of the City of Roanoke at a regular meeting held on June 18, 2012, Council concurred in and approved the recommendations of the Human Services Committee with regard to funding of certain agencies for fiscal year 2012 -2013. Funding was approved for Council of Community Services for the fiscal year commencing July 1, 2012 and ending June 30, 2013, for the following: Blue Community Ridge Assistance Network $ 5,000.00 Monitoring $12,000.00 Non - Profit Resource Center $ 7,000.00 Please contact Teresa McDaniel at the Department of Social Services, 1510 Williamson Road, N. E., Roanoke, Virginia 24012, or call 540 - 853 -2372, with regard to disbursement of funds. The City of Roanoke values and appreciates the many contributions of the Council of Community Services to the citizens of Roanoke. It is hoped that the City's investment will play a significant role in your ongoing progress and development. W �1 y� �I e M. Moon, MM City Clerk pc: Christopher P. Morrill, City Manager Timothy Spencer, Acting City Attorney Ann H. Shawver, Director of Finance Amelia Merchant, Director, Office of Management and Budget Jane Conlin, Director, Human /Social Services �(l.. . CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011 -1536 Telephone: (540)853 -2541 Fax: (540) 853 -1145 STEPHANIE M. MOON, MMC E -mail elerk@roeno kevu.gov JONATHAN E. CRAFT City Clerk Deputy City Clerk CECELIA T. W EBB June 20, 2012 Assistant Deputy City Clerk Council of Community Services P. O. Box 598 Roanoke, Virginia 24004 Attention: Executive Director Dear Sir or Madam: Pursuant to Resolution No. 39419 - 061812 adopted by the Council of the City of Roanoke at a regular meeting held on June 18, 2012, Council concurred in and approved the recommendations of the Human Services Committee with regard to funding of certain agencies for fiscal year 2012 -2013. Funding was approved for Council of Community Services for the fiscal year commencing July 1, 2012 and ending June 30, 2013, for the following: Blue Community Ridge Assistance Network $ 5,000.00 Monitoring $12,000.00 Non - Profit Resource Center $ 7,000.00 Please contact Teresa McDaniel at the Department of Social Services, 1510 Williamson Road, N. E., Roanoke, Virginia 24012, or call 540 - 853 -2372, with regard to disbursement of funds. The City of Roanoke values and appreciates the many contributions of the Council of Community Services to the citizens of Roanoke. It is hoped that the City's investment will play a significant role in your ongoing progress and development. W �1 y� �I e M. Moon, MM City Clerk pc: Christopher P. Morrill, City Manager Timothy Spencer, Acting City Attorney Ann H. Shawver, Director of Finance Amelia Merchant, Director, Office of Management and Budget Jane Conlin, Director, Human /Social Services United Way of Roanoke Valley — Smart Beginnings 325 Campbell Avenue, S. W. Roanoke, Virginia 24016 Attention: Executive Director Dear Sir or Madam: Pursuant to Resolution No. 39419 - 061812 adopted by the Council of the City of Roanoke at a regular meeting held on June 18, 2012, Council concurred in and approved the recommendations of the Human Services Committee with regard to funding of certain agencies for fiscal year 2012 -2013. Funding in the amount of $14,000.00 was approved for the United Way of Roanoke Valley — Smart Beginnings for the fiscal year commencing July 1, 2012 and ending June 30, 2013. Please contact Teresa McDaniel at the Department of Social Services, 1510 Williamson Road, N. E., Roanoke, Virginia 24012, or call 540 - 853 -2372, with regard to disbursement of funds. The City of Roanoke values and appreciates the many contributions of the United Way of Roanoke Valley to the citizens of Roanoke. It is hoped that the City's investment will play a significant role in your ongoing progress and development. Since R�yn • a nyj Stephanie M. Moon, MMC City Clerk pc: Christopher P. Morrill, City Manager Timothy Spencer, Acting City Attorney Ann H. Shawver, Director of Finance Amelia Merchant, Director, Office of Management and Budget Jane Conlin, Director, Human /Social Services CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011 -1536 'felephane: (540)853 -2541 Faa: (540)853 -1145 STEPHANIE M. MOON, MMC E -mail: elerk@rummiteva.gov JONATHAN E. CRAFT City Clerk Deputy City Clerk CECELIA T. W EBB June 20, 2012 Assistant Deputy City Clerk United Way of Roanoke Valley — Smart Beginnings 325 Campbell Avenue, S. W. Roanoke, Virginia 24016 Attention: Executive Director Dear Sir or Madam: Pursuant to Resolution No. 39419 - 061812 adopted by the Council of the City of Roanoke at a regular meeting held on June 18, 2012, Council concurred in and approved the recommendations of the Human Services Committee with regard to funding of certain agencies for fiscal year 2012 -2013. Funding in the amount of $14,000.00 was approved for the United Way of Roanoke Valley — Smart Beginnings for the fiscal year commencing July 1, 2012 and ending June 30, 2013. Please contact Teresa McDaniel at the Department of Social Services, 1510 Williamson Road, N. E., Roanoke, Virginia 24012, or call 540 - 853 -2372, with regard to disbursement of funds. The City of Roanoke values and appreciates the many contributions of the United Way of Roanoke Valley to the citizens of Roanoke. It is hoped that the City's investment will play a significant role in your ongoing progress and development. Since R�yn • a nyj Stephanie M. Moon, MMC City Clerk pc: Christopher P. Morrill, City Manager Timothy Spencer, Acting City Attorney Ann H. Shawver, Director of Finance Amelia Merchant, Director, Office of Management and Budget Jane Conlin, Director, Human /Social Services O� 6 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 18th day of June, 2012. No. 39419 - 061812. A RESOLUTION concurring in the recommendations ofthe Human Services Advisory Board ( "Board ") for allocation of City funds to various qualified agencies to assist such agencies in the performance of their programs for Fiscal Year 2012 -2013, and authorizing the City Manager or his designee to execute a contract with the Council of Community Services to perform the necessary performance audits to evaluate the effectiveness and efficiency of all the programs by such agencies. WHEREAS, the Fiscal Year 2012 -2013 budget approved by City Council for the Board provides for funding in the amount of $409,052 to certain qualified agencies; WHEREAS, in order to obtain an allocation for such funds, it was necessary for agencies to file applications with the Board; WHEREAS, requests for City funding in the total amount of$663,181 were received bythe Board from thirty -two (32) agencies (42 programs); WHEREAS, after studying each application and holding allocation meeting hearings, the Board has recommended allocations of funding to certain applicant agencies for Fiscal Year 2012- 2013; and WHEREAS, performance audits are to be conducted for each agency receiving funds through the Board to evaluate the effectiveness and efficiency of funded programs. THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke that: Council concurs in the recommendations of the Human Services Advisory Board as to the allocations for funding of various qualified agencies for Fiscal Year 2012 -2013 as more particularly set forth in the City Council Agenda Report dated June 6, 2011, and the attachment to R- H.navSa ica - M. alb. do.& FY2012 -2013 - 6- 18 -12.&o that report. 2. The City Manager or his designee is authorized to execute a contract with the Council of Community Services to perform the necessary performance audits to evaluate the effectiveness and efficiency of all funded programs by such agencies; all such contracts to be approved as to form by the City Attorney. ATTEST` 1 �a r)#-1 �VCiry Clerk R -H.Se i.- Allocaliov off FY2012-2013 — 6-18-12 doo IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 18th day of June, 2012. Po. 39420 - 061812. AN ORDINANCE to transfer funding to specific Human Services Committee agencies, amending and reordaining certain sections of the 2012 -2013 General Fund Appropriations, and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that the following sections of the 2012 -2013 General Fund Appropriations be, and the same are hereby, amended and reordained to read and provide as follows, in part: Appropriations Subsidies 01- 630 - 5220 -3700 $ (409,052) Bradley Free Clinic - Medical 01- 630 -5220 -3721 5,000 League of Older Americans — Meals on Wheels 01- 630 - 5220 -3722 34,952 Bethany Hall- Residential Substance Abuse Treatment 01- 630 - 5220 -3728 5,000 Northwest Child Development Center 01- 630 - 5220 -3734 13,000 TRUST — Emergency and Transitional Housing 01- 630 - 5220 -3740 5,000 West End Center 01- 630 -5220 -3745 18,600 Adult Care Center 01- 630 - 5220 -3746 5,000 Blue Ridge Literacy 01- 630 - 5220 -3990 5,000 Roanoke Adolescent Health Partnership 01- 630 - 5220 -3767 5,000 Court Appointed Special Advocate (CASA) 01- 630 - 5220 -3775 5,000 Greenvale School 01- 630 -5220 -3780 18,000 Blue Ridge Independent Living Center 01- 630 - 5220 -3781 5,000 Mental Health Association of Roanoke Valley 01- 630 -5220 -3784 5,000 Planned Parenthood of the Blue Ridge 01- 630 -5220 -3795 10,000 St. John's Community Youth Program 01- 630 -5220 -3797 14,000 Presbyterian Community Center - Pathways for Youth 01 -630- 5220 -3801 12,500 Children's Advocacy Center — Parent Education 01- 630- 5220 -3915 9,000 Apple Ridge Farm 01- 630 - 5220 -3917 12,000 Children's Trust- Children's Advocacy Center 01- 630 - 5220 -3918 5,000 Family Service - ACTION 01- 630 -5220 -3919 26,000 Family Service - Home Care 01- 630 -5220 -3920 13,000 Family Service - Family & Individual Counseling 01- 630 -5220 -3921 $ 15,000 Family Service - Adults Plus 01- 630 -5220 -3922 12,000 Blue Ridge Legal Services 01- 630 - 5220 -3923 13,000 Big Brothers /Big Sisters of SWVA 01- 630 -5220 -3925 5,000 Goodwill Industries of the Valleys, Inc. 01- 630 - 5220 -3926 9,600 Roanoke Valley Interfaith Hospitality Network 01- 630 - 5220 -3927 6,000 Salvation Army — Turning Point 01- 630 -5220 -3929 17,000 Salvation Army — Emergency Shelter 01- 630 -5220 -3930 5,000 CHIP - Family Strengthening Program 01- 630 - 5220 -3932 22,400 CHIP — Care Coordination Program 01- 630 - 5220 -3933 18,000 Council of Community Services — Blue Ridge Community Assistance Network 01- 630 - 5220 -3991 5,000 Council of Community Services — Non - Profit 01- 630 - 5220 -3946 7,000 Bradley Free Clinic - Dental 01- 630 - 5220 -3958 5,000 CHIP — Mental Health Services 01- 630 -5220 -3965 12,000 United Way of Roanoke Valley -Smart Beginnings 01- 630 -5220 -3972 14,000 Council of Community Services — Monitoring Services 01- 630 - 5220 -3940 12,000 Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: , 44Tn.Tiqo"i City Clerk. CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: June 18, 2012 Subject: Recommendations of Human Services Advisory Board for Funding of Qualified Agencies for Fiscal Year 2012 -2013 Background: The City of Roanoke engages a group of citizen /social service professionals, the Human Services Advisory Board, to review and make recommendations on funding requests received from various social service agencies during the City's operating budget development process. The Human Services Advisory Board is made up of nine members as follows: Gail Burruss, Chair, Blue Ridge Behavioral Healthcare Cheri Hartman, Citizen Wilton Kennedy, Director of Clinical Education, Jefferson College of Health Sciences PA Program Pam Kestner, Council of Community Services Sue Reese, Virginia Department of Social Services Lajuan Thomas, Southeast Rural Community Assistance Project Quentin White, Chaplain, Veterans Administration Medical Center Holly Young, Corporate Social Worker, Interim Healthcare Rev. Amy Ziglar, Citizen Jane Conlin, Director of Human /Social Services serves as ex officio member of the Advisory Board. The City of Roanoke collaborated with the United Way to form a joint Administrative application, and to have the City's Program application available on the United Way's online system. Community agencies were trained in January, 2012 on how to complete the application on the online system, and the deadline for submission was January 27, 2012 for the Administrative application and February 15, 2012 for the Program application. Requests from 32 agencies (42 programs) totaling $663,181 were received as indicated on Attachment A. Advisory Board members were trained to review the applications online and studied each application prior to meetings held on March 15, March 16, March 23, and April 17, 2012 to discuss funding allocations. The Board considered the following when reviewing the applications and making funding recommendations: alignment between the application and priorities set by the Human Services BFO team, a fully completed application, clarity and internal consistency of the application, clarity and reasonableness of the proposed agency budget, demonstration of need, and the number of Roanoke City residents served. The Human Services Advisory Board budget in the amount of $409,052 was established by City Council with the adoption of the General Fund budget for fiscal year 2012 -13. Agencies were recently notified of tentative allocations and advised they could appeal these recommendations. The Board heard appeals on April 26, 2012, from Bradley Free Clinic, Child Health Investment Partnership, Northwest Child Development Center, Roanoke Valley Speech and Hearing, and Carillon Children's Hospital Adolescent Health Program. Upon hearing of these appeals, no changes were made in funding allocation recommendations. Performance audits will be conducted by the Council of Community Services to evaluate the effectiveness and efficiency of all funded programs. Recommended Action: Approve the recommendations of the Human Services Advisory Board, as shown in Attachment A. Authorize the City Manager to enter into a contract with the Council of Community Services to conduct the performance audits. Transfer $409,052 from the Human Services Advisory Board account 01 -630- 5220 -3700 to line items to be established within the Human Services Advisory Board budget by the Director of Finance as set forth in Attachment A. J/t lD✓1 Christopher P. Morrill City Manager Distribution: Council Appointed Officers R. Brian Townsend, Assistant City Manager for Community Development Jane R. Conlin, Director of Human /Social Services STEPHANIE M. MOON, MMC City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Cta: (540) 853 -1145 E -mail: elerkCzm nokeya.goy June 20, 2012 JONATHAN E. CRAFT Delany City Clerk CECELIAT. WEBB Assistant Beauty City Clerk Cindy H. Poulton, Clerk Roanoke City School Board Roanoke, Virginia Dear Ms. Poulton: I am enclosing copy of Budget Ordinance No. 39421- 061812 to appropriate funding from the Federal government for various educational programs, amending and reordaining certain sections of the 2011 -2012 School Grant Fund Appropriations. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 18, 2012, and is in full force and effect upon its passage. Sincerely, ;t4, YY) ty� Stephanie M. Moon, MMC City Clerk Enclosure PC: Christopher P. Morrill, City Manager Timothy R. Spencer, Acting City Attorney Ann H. Shawver, Director of Finance Amelia Merchant, Director, Management and Budget IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 18th day of June, 2012. No. 39421 - 061812. AN ORDINANCE to appropriate funding from the Federal government grant for various educational programs, amending and reordaining certain sections of the 2011 -2012 School Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that the following sections of the 2011 -2012 School Grant Fund Appropriations be, and the same are hereby, amended and reordained to read and provide as follows: Appropriations Classroom Sets & Library Texts- Addison 302 - 110 -1302- 0280 -165F- 61100- 46613 -3 -01 $ 27,973 Classroom Sets & Library Texts - Breckinridge 302 - 110 - 1302 - 0210 -165F- 61100- 46613 -3 -01 27,973 Classroom Sets & Library Texts - Jackson 302 - 110- 1302 - 0230 -165F- 61100 - 46613 -3 -01 27,973 Classroom Sets & Library Texts - Wilson 302 - 110 - 1302 - 0150 -165F- 61100 - 46613 -3 -01 27,973 Classroom Sets & Library Texts - Madison 302 - 110 - 1302 - 0450 -165F- 61100 - 46613 -3 -01 27,973 Revenues Federal Grant Receipts 302- 000 - 0000 - 0000 -165F- 00000- 38371 -0 -00 139,865 Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: City Clerk L; Iifl ROANOKKEE_CITY PUBLIC SCHOOLS The School Board thanks you for your approval of the appropriation School Board June 18, 2012 Sincerely, David B. Carson Chairman The Honorable David Bowers, Mayor pc: Timothy Spencer Rita D. Bishop Todd A. Putney and Members of Roanoke City Council Vice Chairman Roanoke, VA 24011 David B. Carson Acquenatta Harris (w /details) Mae G. Huff Dear Members of Council: Annette Lewis Suzanne P. Moore As a result of official School Board action on Tuesday, June 12, 2012, the Lori E. Vaught Board respectfully requests City Council approve the following Richard Willis appropriation request: Dr. Rita D. Bishop Superintendent New Appropriation Total New Award Cindy H. Poulton Striving Readers Supplemental Award Clerk of the Board 2011 -12 $139,865 The School Board thanks you for your approval of the appropriation request as submitted. Sincerely, �.POA, Cindy H. Poulton, Clerk pc: Timothy Spencer Rita D. Bishop Chris Morrill Curt Baker Ann Shawver Margaret Lindsey David B. Carson Acquenatta Harris (w /details) p: 540 -853 -2381 f: 540- 853 -2951 P.O. Box 13145 Roanoke, VA 24031 www.rcps.info ., RG11I ,Y. CITY COUNCIL AGENDA REPORT I- To: Honorable Mayor and Members of City Council Meeting: June 18, 2012 Subject: School Board Appropriation Request Background: As the result of official School Board action at its June 12'h meeting, the Board respectfully requested that City Council appropriate funding for the Striving Readers Supplemental Award grant. This will use federal funds of $139,865 to provide support for the provision of supplemental reading instruction at the Roanoke City's five middle schools, for students who are reading below grade level. Through the grant, intervention specialists will use supplemental instruction programs to work with groups of seventh and eighth grade students during the school year. The award represents additional funds after the original award was completed in September 201 1 . The funds will be used to purchase sets of books for seventh and eighth grade classrooms and books for school libraries. This is a continuing program that will be fully reimbursed by federal funds and will end June 30, 2012. Recommended Action: We recommend that you concurwith this report of the School Board and adopt the attached budget ordinance to appropriate funding as outlined. Ed ANN H. SHAWVER Director of Finance Distribution: Council Appointed Officers Rita D. Bishop, Superintendent, RCPS Curtis Baker, Deputy Superintendent for Operations, RCPS June 20, 2012 Cindy H. Poulton, Clerk Roanoke City School Board Roanoke, Virginia Dear Ms. Poulton: CECELIA T. W EBB Assistant Deputy City Clerk I am enclosing copy of Resolution No. 39422- 061812 concurring in the recommendation of the School Board for the City of Roanoke for the employee contribution of the School Board's employees who participate in the Virginia Retirement System (VRS) of one percent (1 %) with an offsetting hold harmless salary increase and adoption of the Certified Rate of 7.49 %, to be implemented effective July 1, 2012. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 18, 2012. Sincerely, Stephanie M. Moon, MMC �• City Clerk Enclosure PC: Robert P. Schultze, Director, Virginia Retirement System (VRS), P.O. Box 2500, Richmond, Virginia 23218 -2500 Christopher P. Morrill, City Manager Timothy R. Spencer, Acting City Attorney Ann H. Shawver, Director of Finance Amelia Merchant, Director, Management and Budget CITY OF ROANOKE ( a OFFICE OF THE CITY CLERK "- 215 Church Avenue, S. W., Suite 456 t} Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fax: (540) 853 -1145 E -mail: clerk@rpanpkeva.,o, JONATHAN E. CRAFT STEPHANIE A1.MOON,MMC Deputy City Clerk City Clerk June 20, 2012 Cindy H. Poulton, Clerk Roanoke City School Board Roanoke, Virginia Dear Ms. Poulton: CECELIA T. W EBB Assistant Deputy City Clerk I am enclosing copy of Resolution No. 39422- 061812 concurring in the recommendation of the School Board for the City of Roanoke for the employee contribution of the School Board's employees who participate in the Virginia Retirement System (VRS) of one percent (1 %) with an offsetting hold harmless salary increase and adoption of the Certified Rate of 7.49 %, to be implemented effective July 1, 2012. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 18, 2012. Sincerely, Stephanie M. Moon, MMC �• City Clerk Enclosure PC: Robert P. Schultze, Director, Virginia Retirement System (VRS), P.O. Box 2500, Richmond, Virginia 23218 -2500 Christopher P. Morrill, City Manager Timothy R. Spencer, Acting City Attorney Ann H. Shawver, Director of Finance Amelia Merchant, Director, Management and Budget �5 IN THE COUNCIL OR THE CITY OF ROANOKE, VIRGINIA The 18th day of .Tune, 2012. No.. 39422- 061812. A RESOLUTION concurring in the recommendation of the School Board for the City of Roanoke for the employee contribution of the School Board's employees who participate in the Virginia Retirement System (VRS) of one percent (1 %) with an offsetting hold harmless salary increase and adoption of the Certified Rate of 7.49 %, to be implemented effective July 1, 2012. WHEREAS, General Assembly legislation requires localities to make certain decisions regarding employer and member retirement contributions for the employees of the School Board for the City of Roanoke who participate in the Virginia Retirement System (VRS); WHEREAS, the School Board by resolution adopted June 12, 2012, recommended the election of the 7.49% VRS certified retirement contribution rate; and WHEREAS, pursuant to Chapter 822 of the 2012 Acts of Assembly (Senate Bill 497) the School Board by resolution adopted June 12, 2012, recommended a member /employee contribution of one percent (I%) with an offsetting hold harmless salary increase to be implemented effective July 1, 2012. THEREFORE, BE IT RESOLVED that the Council of the City of Roanoke as follows: Council hereby concurs in the election of the School Board for the City of Roanoke and authorizes an employee contribution for School Board employees who participate in the Virginia Retirement System (VRS) of one percent (1 %) with an offsetting hold harmless salary increase effective July 1, 2012, all as more fully set out in the report of the Director of Finance to this Council, dated June 18, 2012. 2. Council hereby concurs in the election of the School Board for the City of Roanoke and therefore elects the 7.49% VRS certified retirement contribution rate for School Board employees who K: \Meamres \VRS Resol utlon !or khoo Is, daC participate in the Virginia Retirement System (VRS) effective July 1, 2012, all as more fully set out in the report of the Director of Finance to this Council, dated June 18, 2012. The City Clerk is directed to forward a certified copy of this resolution to the Virginia Retirement System Board of Trustees and to the Clerk of the School Board. ATTEST: A� �—Inny) -Yy� ivi City Clerk K \Measures \VRS Resolution for SchooLsdoc ROA_NOKE CITY PUBLIC SCHOOLS The School Board thanks you for your concurrence of this action. Sincerely, c,.;a.4. Na.._. Cindy H. Poulton, Clerk Attachments pc: Timothy Spencer Chris Morrill Ann Shawver David B. Carson p:540-853-2381 f:540.853-2951 P.O. Box 13145 Roanoke, VA 24031 www.rcps.info School Board June 18, 2012 David B. Carson Chairman The Honorable David Bowers, Mayor and Members of Roanoke City Council Todd Putney h Vice Chairman Roanoke, VA 24011 Mae G. Huff Dear Members of Council: Annette Lewis Suzanne P. Moore As a result of official School Board action on Tuesday, June 12, 2012, the Lori E. Vaught Board respectfully requests that City Council adopt the attached Richard Willis resolution concurring with the Board's decision to elect to pay the Dr. Rita D. Bishop Virginia Retirement System Board - certified rate in accordance with the Superintendent 2012 Appropriation Act Item 468(H). Cindy H. Poulton This resolution must be received by the Virginia Retirement System no Clerk of the Board later than July 10, 2012 and I am happy to facilitate this submission following action taken by Council. The School Board thanks you for your concurrence of this action. Sincerely, c,.;a.4. Na.._. Cindy H. Poulton, Clerk Attachments pc: Timothy Spencer Chris Morrill Ann Shawver David B. Carson p:540-853-2381 f:540.853-2951 P.O. Box 13145 Roanoke, VA 24031 www.rcps.info Employer Contribution Rates for Counties, Cities, Towns, School Divisions and Other Political Subdivisions (In accordance with the 2012 Appropriation Act Item 468(H)) Resolution BE IT RESOLVED, that the Roanoke City Schools 55617 does hereby acknowledge that its contribution rates effective July 1. 2012 shall be based on the higher of a) the contribution rate in effort for FY 2012, orb) seventy percent of the results of the June 30, 2011 actuarial valuation of assets and liabilities as approved by the Virginia Retirement System Board of Trustees for the 2012 -14 biennium (the "Alternate Rate � provided that, at its option, the contribution rate may be based on the employer contribution rates certified by the Virginia Retirement System Board of Trustees pursuant to Virginia Code § 51.1 - 145(1) resulting from the June 30, 2011 actuarial value of assets and liabilities (the "Certified Rate'); and BE IT ALSO RESOLVED, that the Roanoke City Schools 55617 does hereby certify to the Virginia Retirement System Board of Trustees that it elects to pay the following contribution rate effective July t, 2012: (Check only one box) If ( The Certified Rate of 7.49% D The Alternate Rate of 7.49 %; and BE IT ALSO RESOLVED, that the Roanoke City Schools 55617 does hereby certify to the Virginia Retirement System Board of Trustees that it has reviewed and understands the information provided by the Virginia Retirement System outlining the potential future fiscal implications of any election made under the provisions of this resolution; and NOW, THEREFORE, the officers of Roanoke City Schools 55617 are hereby authorized and directed in the name of the Roanoke City Schools to carry out the provisions of this resolution, and said officers of the Roanoke City Schools are authorized and directed to pay over to the Treasurer of Virginia from time to time such sums as are due to he paid by Roanoke City Schools for this purpose. Governing Body /School Division Chairman CERTIFICATE 1, , Clerk of the Roanoke City Schools, certify that the foregoing is a true and correct copy of a resolution passed at a lawfully organized meeting of the Roanoke City Schools held at , Virginia at o'clock on , 2012. Given under my hand seal of the Roanoke City Schools this _ day of , 2012. Clerk This resolution must be passed prior to July 1, 2012 and received by VRS no later than July 10, 2012. Local Governing Body Concurrence with School Division Electing to Pay the VRS Board - Certified Rate (In accordance with the 2012 Appropriation Act Item 468(H)) Resolution BE IT RESOLVED, that the [Locality Name) [employer code] does hereby acknowledge that the _ Roanoke City Public Schools has made the election for its contribution rate to be based on the employer contribution rates certified by the Virginia Retirement System Board of Trustees pursuant to Virginia Code § 51.1-145(1) resulting from the June 30, 2011 actuarial value of assets and liabilities (the "Certified Rate'); and BE IT ALSO RESOLVED, that the [Locality Name] [employer code] does hereby certify to the Virginia Retirement System Board of Trustees that it concurs with the election of the _ Roanoke City Public Schools to pay the Certified Rate, as required by Item 468(H) of the 2012 Appropriation Act; and NOW, THEREFORE, the officers of [Locality Name] [employer code] are hereby authorized and directed in the name of the [Locality Name] to execute any required contract to carry out the provisions of this resolution. In execution of any such contract which may be required, the seal of the [Locality Name], as appropriate, shall be affixed and attested by the Clerk. Locality Board Chairman CERTIFICATE 1 ,Clerk of the [Locality Name], certify that the foregoing is a true and correct copy of a resolution passed by the [Locality Name] and ratified by the [Locality Name] at a lawfully organized meeting of the [Locality Name] held at , Virginia at o'clock on , 2012. Given under my hand and seal of the (Locality Name) this day of , 2012. Clerk This resolution must be passed prior to 7uly 11 2012 and received by VRS no later than July 10, 2012. Member Contributions by Salary Reduction for School Divisions (In accordance with Chapter822 of the 2012 Acts of Assembly (S0497)) Resolution WHEREAS, the Roanoke City School Bomd employees whom Virginia Retirement System members who wmmmce os renommenee smploymem oo or after July 1, 2012 ( "FY2013 Employees' for purposes ofthis resolution), shall be required to contribute five percent of their creditable compensation by salary reduction pursusm as Internal Revenue Code $ 414(h) on a pre -las basis upon can Balls ing or recommencing employment: and WHEREAS, the Roam City School Board employees who ate Virginia Retirement System members and in service on Juror 30, 2012, stall be required to contribute five pemnt of their creditable compensation by salary reduction pursuant to Internal Revenue Code § 414(h) on a pmlan basis no Inver than July I, 2016; and WHEREAS, such employees in service on June 30, 2012, shall emumbute a minimum of an additions) one pertxni of their creditable compensation beginning on each July 1 of 2012, 2013.2014,. 201 S. and 2016, or until the employees' contributions equal five percent of creditable compensation: and WHEREAS, the Roanoke City School Board may elan to require such employees in service on June 30. 2012, to emunb rte mom than an additional one pmem each year, in whole percentages until the employees' contributions equal five percent of creditable compemuorc and WHEREAS, the second co criment clause of Chapm 822 of the 2012 Acts of Assembly (SB497) requires an increase in total creditable compensation, effenive July 1, 2012, to each such employee in .-,vice on June 30.2012, such increase in total creditable compensation to be equal to the difference between five percent of the employees told creditable compensation and the percentage oftJse member .ontrilni ion paid by such employee on January 1, 2012. BE IT THEREFORE RESOLVED, that the Roanoke City School Bom does hereby certify to the Virginia Rnirencm System Board of Trmxm that it shall effect the implementation ofthe member contribution requirements of Chapter 822 of the 2012 Acts of Assembly (SB497) according to the following schedule for the fiscal year beginning July 1, 2012 (i.e., FY2013)� Professional Employe" 40217: Employee mom,- mbuion Mtabu conrebmian Plea 1 % % Plan 2 % FY2ol3 Employees 0% S% (Nate: Each row must add up to 5 percent.) Non - professional Employees 55617: Type of — Employer Paid Employee Paid Em to ee Member Contribution Member Contribution Plant FVisa 1 4% 1% Z 1 FY2013 Employees 0% 5% (Note: Latta row must am, up to. p..•.., ,.... BE IT FURTHER RESOLVED, that such contributions, although designated as member contributions, are to be made by the Roanoke City School Board in lieu of member contributions; and BE IT FURTHER RESOLVED, that pick up member contributions shall be paid from the same source of funds as used in paying the wages to affected employees; and BE IT FURTHER RESOLVED, that member contributions made by the Roanoke City School Board under the pick up arrangement shall be treated for all purposes other than income taxation, including but not limited to VRS benefits, in the same manner and to the same extent as member contributions made prior to the pick up arrangement; and BE IT FURTHER RESOLVED, that nothing herein shall be construed so as to permit or extend an option to VRS members to receive the pick up contributions made by the Roanoke City School Board directly instead of having them paid to VRS; and BE IT FURTHER RESOLVED, that notwithstanding any contractual or other provisions, the wages of each member of VRS who is an employee of the Roanoke City School Board shall be reduced by the amount of member contributions picked up by the Roanoke City School Board on behalf of such employee pursuant to the foregoing resolutions. NOW, THEREFORE, the officers of Roanoke City School Bond are hereby authorized and directed in the name of the Roanoke City School Board to carry out the provisions of this resolution, and said officers of the Roanoke City School Board are authorized and directed to pay over to the Treasurer of Virginia from time to time such sums as are due to be paid by the Roanoke City School Board for this put-pose. School Division Chairman CERTIFICATE 1 , Clerk of the Roanoke City School Board, certify that the foregoing is a true and correct copy of a resolution passed at a lawfully organized meeting of the Roanoke City School Board held at Virginia at o'clock on 2012. Given under my hand and seal of the Roanoke City School Board this day of , 2012. This resolution must be passed prior to )uly 1, 2012 and received by VRS no later than July 10, 2012. Rll I lr CITY COUNCIL AGENDA REPORT t To: Honorable Mayor and Members of City Council Meeting: June 18, 2012 Subject: Employer and Member Retirement Contributions Recent legislation requires localities to make certain decisions by July 1, 2012 regarding employer and member retirement contributions. These include: Election /certification by the School Board and, if applicable, the City of Roanoke of the employer retirement contribution rate for non - professional employees for 2012 -2014, using one of the options allowed in the 2012 Appropriation Act, Item 468(H). Election /certification by the School Board of the member contribution that current Roanoke City Public School employees who are enrolled in the Virginia Retirement System will be required to pay beginning July 1, 2012 and the corresponding salary increase, as provided in Chapter 822 of the 2012 Acts of Assembly (Senate Bill 497). Similar to recent action taken by the City Council on behalf of its Sheriffs Department employees who are participants of the Virginia Retirement System, the Board respectfully requests that City Council certify /approve the following actions taken by the Board at its June 12" meeting: Approval of the employer contribution rate of 7.49% for non - professional employees certified by the VRS Board of Trustees by adopting the attached Resolution. Approval of the member contribution election using the employee contribution rates set forth below: o Plan for a 1% per year phase -in and review the employee paid member contribution rate annually; o Hold harmless salary increase for affected employees to be implemented for 2012 -13, then considered thereafter on an annual basis. Recommended Action: Adopt the accompanying resolutions to enact the outlined changes. Ci h ANN H. SHAWVER Director of Finance Distribution: Council Appointed Officers Rita D. Bishop, Superintendent, RCPS Curtis Baker, Deputy Superintendent for Operations, RCPS Robert P. Schultze, Director, Virginia Retirement System Lk�A� �1 M STEPHANIE M. MOON, MMC City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011 -1536 Telephone: (540)853 -x541 pas: (540) 951 -1145 E -mail: derkurounukeva.gov June 25, 2012 Melvin E. Williams, Secretary City of Roanoke Electoral Board Roanoke, Virginia Dear Mr. Williams: JONATHAN E. CRAFT Deputy City Clerk CECELIAT. WEBS Assistant Deputy City Clerk You provided an update on voting precincts at the regular meeting of Roanoke City Council on Monday, June 18, at 2:00 p.m. The Electoral Board was instructed to form a task force comprised of constituencies, i.e., the Roanoke Chapters of the SCLC and NAACP, the Mayor's Committee for People with Disabilities and neighborhood groups; to hold drop -in sessions around the City, with the assistance from City administration. The Board is expected to complete all public hearings and report back to the Council within 90 days. �S,inncerelly, Stephanie M. Moon, MMC City Clerk PC: Christopher P. Morrill, City Manager Timothy R. Spencer, Acting City Attorney Ann H. Shawver, Director of Finance Lavern Shepherd, City Registrar IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 18th day of June, 2012. No. 39423 - 061812. A RESOLUTION of the Council for the City of Roanoke, to congratulate and honor City Manager Christopher P. Morrill for being selected to serve as President of the Government Finance Officers Association for 2012 -2013. WHEREAS, Mr. Morrill has served as the City Manager for the City of Roanoke since March 2010 and, over the past two years has successfully implemented a Budgeting for Outcomes model to enhance efficiency in the City's budget process; WHEREAS, prior to his arrival in Roanoke, Mr. Morrill served as the Director of Research and Budget for the City of Savannah, Georgia and as Savannah's Assistant City Manager; WHEREAS, Mr. Morrill served as Senior Municipal Finance Advisor for the Research Triangle Institute, Research Triangle Park, N.C. where he advised the South African National Treasury on local government finance reform; WHEREAS, Mr. Morrill has maintained an active role with the Government Finance Officers Association, including serving as an instructor for national courses such as "Budgeting Best Practices," "Budget Academy," and "Capital Budgeting and Financial Planning "; WHEREAS, Mr. Morrill has served on various boards relating to finance and fiscal responsibility in local government including the National Standing Committee on Economic Development and Financial Planning and the National Standing Committee on Budget and Management; WHEREAS, Mr. Morrill is the author of several articles including The Savannah Story: The Road to Equity and Sustainable Community Development; with Henry Moore published in Economic Development in American Cities: the Pursuit of an Equity Agenda; "Best Practices: Ellis Square Public/Private Partnership in Savannah," published in Government Finance Review, October 2006; "Capital Program Considerations in Challenging Times," published in Government Finance Review, June 2009; and The Financial Responsibilities of Local Governments in Emerging Issues in Government Financing, published by Thomson Reuters /Aspatore in 2009; and 4} a„ WHEREAS. Mr. Morrill has been selected to serve as President of the Government Finance Officers Association for 2012 -2013. THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke hereby congratulates Christopher P. Morrill on the honor of being selected to serve as the national President of the Government Finance Officers Association for 2012 -2013. ATTEST: City Clerk. ,p CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., suite 456 .g Roanoke, Virginia 24011 -1536 Telephone: (540)853 -2541 Fos: (540)853 -1145 E-mail: clerk&oanokeva.pe JONATHAN E. CRAFT STEPHANIE M. MOON, MMC Deputy City Clerk City Clerk CECELIA C WEBB Assistant Deputy City Clerk June 20, 2012 Mr. Charlie Byers, Project Manager Thomas Properties, LLC 855 W. Wilson Street Niota, Tennessee 37826 Dear Mr. Byers: I am enclosing copy of Ordinance No. 39424- 061812 rezoning properties located at 5025 and 5033 Valley View Boulevard, N. W., from CG, Commercial - General District, to CLS, Commercial -Large Site District, subject to certain conditions, as set forth in the Amended Application No. 1 dated April 27, 2012. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 18, 2012; and is in full force and effect upon its passage. Sincerely, ��n - UrJ Stephanie M. Moon, MMC City Clerk Enclosure PC: Monarch Tower, Noble I/Walton Roanoke, LLC, 3424 Peachtree Road, Suite 1100, Atlanta, Georgia 30326 T S Gulick Real Estate, LLC, 6615 Hidden Woods Court, Roanoke, Virginia 24018 Eye View, LLC, 5950 Paddington Court, Roanoke, Virginia 24018 Roanoke Regional Airport Commission, Attention: Cathy Pendleton, 5202 Aviation Drive, Roanoke, Virginia 24012 Charlie Byers June 20, 2012 Page 2 pc: Hersch 2003, LLC, 121 West Trade Street, Suite 2700 , Charlotte, North Carolina 28202 Amy Cosner, President, Dorchester Court Neighborhood Association, 2628 Durham Street, Roanoke, Virginia 24012 Sid Bush, 4515 Rutgers Street, N. W., Roanoke, Virginia 24012 Dustin Akers, 2049 Windsor Avenue, S. W., #9, Roanoke, Virginia 24015 David Campbell, President, Grandview Area Association, 2536 Ravenwood Avenue, N. W., Roanoke, Virginia 24012 Jeff Parrish, 2521 Ravenwood Avenue, N. W., Roanoke, Virginia 24012 Christopher P. Morrill, City Manager Timothy R. Spencer, Acting City Attorney Ann H. Shawver, Director of Finance Steve Talevi, Assistant City Attorney Philip Schirmer, City Engineer Susan Lower, Director, Real Estate Valuation Rebecca Cockram, Secretary, City Planning Commission 3AIv IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 18th day of June, 2012. No. 39424 - 061812. AN ORDINANCE to amend §36.2 -100, Code of the City of Roanoke (1979), as amended, and the Official Zoning Map, City of Roanoke, Virginia, dated December 5, 2005, as amended, to rezone certain properties within the City, subject to a certain condition proffered by the applicant; and dispensing with the second reading by title of this ordinance. WHEREAS, Thomas Properties, LLC, has made application to the Council of the City of Roanoke, Virginia ( "City Council "), to have properties located at 5025 and 5033 Valley View Boulevard, N.W., beating Official Tax Map Nos. 2490116 and 2490117, rezoned from CG, Commercial - General District, to CIS, Commercial -Large Site District, subject to a certain condition proffered by the applicant; WHEREAS, the City Planning Commission, after giving proper notice to all concerned as required by §36.2 -540, Code of the City of Roanoke (1979), as amended, and after conducting a public hearing on the matter, has made its recommendation to City Council; WHEREAS, a public hearing was held by City Council on such application at its meeting on June 18, 2012, after due and timely notice thereof as required by §36.2 -540, Code of the City of Roanoke (1979), as amended, at which hearing all parties in interest and citizens were given an opportunity to be heard, both for and against the proposed rezoning; and WHEREAS, City Council, after considering the aforesaid application, the recommendation made to City Council by the Planning Commission, the City's Comprehensive Plan, and the matters presented at the joint public hearing, finds that the public necessity, convenience, general welfare and good zoning practice, require the rezoning of the subject property, and for those reasons, is of the opinion that the hereinafter described property should be rezoned as herein provided. K\7a1e \i suns \planning 5021& 5031 v0, vicw blvd -Amrnd Vision 2001- 2020.wllhiam vda .sp n-d., 1 THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke as follows: 1. Section 36.2 -100, Code of the City of Roanoke (1979), as amended, and the Official Zoning Map, City of Roanoke, Virginia, dated December 5, 2005, as amended, be amended to reflect that Official Tax Map Nos. 2490116 and 2490117, be, and are hereby rezoned from CG, Commercial- General District, to CLS, Commercial -Large Site District, subject to the proffer contained in the Amended Application No. 1 dated April 27, 2012. 2. Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: City Clerk. K 1025 & 50]]va11,— blvd -A.ed Vision 2001- 2020- 1hamson rd area pI.n doc 2 A� PLANNING COMMISSION/ d CITY COUNCIL AGENDA REPORT joint Public Hearing To: Honorable Mayor and Members of City Council Chair and Members of the City Planning Commission Meeting: June 18, 2012 Subject: Thomas Properties, LLC to rezone properties located at 5025 and 5033 Valley View Blvd., NW, bearing Tax Nos. 2490116 and 2490117, from Commercial - General District (CG) to Commercial - Large Site District (CLS), with a condition. The land use categories permitted in CLS include accommodations and group living; commercial; industrial; assembly and entertainment; public, institutional and community facilities; transportation; utility; agricultural; and accessory, with a maximum floor area ratio of 5.0. The comprehensive plan designates the property for large scale commercial use. The proposed use of the property is a hotel. Planning Commission Public Hearing and Recommendation: The Planning Commission was scheduled to hold a public hearing on Thursday, May 17, 2012. There was not a quorum present. Therefore, the meeting could not be held. A joint public hearing with City Council was arranged in order to prevent delay of the project. Staff Recommendation: Staff finds the application to rezone the subject property to be consistent with the Zoning Ordinance, Vision 2001 -2020, and the Williamson Road Area Plan. A full report on the details of the rezoning is attached. The Planning Commission should make a positive recommendation to City Council. R c 2X, Chris Chittum, AICP, Planning Commission Agent cc: Chris Morrill, City Manager Timothy R. Spencer, Acting City Attorney Steven J. Talevi, Assistant City Attorney Charlie Byers, Thomas Properties, LLC Sean Horne. Balzer and Associates Application Information Request: Rezonin Owner: Goliad Group LLC & U.S. Federal Credit Union Applicant: Thomas Properties LLC (Mr. Charlie Byers) _ Authorized Agent: Balzer & Associates I-nc. (Mr. Sean Horne) City Staff Person: Katharine Gray Site Address /Location: 5025 and 5033 Valley View Ave., N.W. _ Official Tax_N_os.: 2490116 and 2490117 Site Area: _ 2.48 acres Existing Zoning: _ CG, Commercial — General District Propose I Zoning: CLS, Commercial — Large Site District Existing Land Use: Two farmer eating & drinking establishments. To be demolished Proposed Land Use: Hotel or Motel _ Neighborhood Plan: Williamson Road Area Plan Specified Future Land Use: Large Scale Commercial Filing Date: Original Application: April 5, 2012 Background In March 2012, Thomas Properties LLC and Balzer & Associates Inc. met with staff from the City of Roanoke to discuss a proposed hotel to be constructed on two parcels on Valley View Boulevard. The proposed building exceeded the height limit of the current CG district. Furthermore, the applicant indicated the footprint and functional requirements would result in the building being oriented to the side of the site to meet the maximum yard requirement of 30 feet. After discussing several alternative site layouts, the applicant provided a site plan where the main building facade addresses the street and includes the entrance and transparency. The plan includes a single module of parking located between the building and the street. In April 2012, Thomas Properties LLC filed an application to rezone tax map numbers 2490116 and 2490117 located on Valley View Boulevard NW. In April 2012, Thomas Properties, LLC filed an Amended Application No.l, addressing all staff comments. The rezoning to CLS would permit the construction of a hotel within the dimensional regulations of that district, subject to a proffered development plan. The proposed 132 room hotel is 5 stories at a height of 52 feet 10 inches at the roof and 61 feet to the topmost parapet wall. The building is oriented parallel to the street at approximately 80 feet from the right -of -way. The main entrance to the hotel faces the primary street. A large covered canopy for automobile drop -offs will be centered on the main entrance. There will be two drive entrances to the property with a driveway in front of the building with parking along each side. The majority of the parking on the site shall be sited to the rear of the building with access drives along each side of the property. A pool is located at the rear of the building. Conditions Proffered by the Applicant The applicant is proffering a development plan. Considerations Surrounding Zoning and Land Use: Compliance with the Zoning Ordinance: Development in a CLS district abutting an ROS district lots requires a type D buffer yard. The Zoning Administrator would approve an alternative buffer yard in accordance with Section 36.2 -642 (g). The alternative landscaping shown in the development plan is appropriate due to the nature and configuration of the adjoining property along with the landscaping achieving an equivalent screening and buffering effect. The plan simultaneously addresses the Commercial Design Guidelines in the Neighborhood Plan by placing large trees within and around the parking area. The developer would provide the same amount of landscaping as would normally be required. The zoning ordinance requires 20% tree canopy coverage for the parking area. The minimum parking requirement for the development is 144 spaces. With a reduction for adjacency to a bus route, the minimum could be reduced to 116 spaces. The development plan proposes 140 parking spaces. Conformity with the Comprehensive Plan and Neighborhood Plan: Both Vision 2001 -2020 and the Williamson Road Area Plan encourage the redevelopment of underused commercial sites. The site currently has two vacant eating and drinking establishments. Zoning District Land Use North CG - Commercial — General District __ _ Retail Sales Establishment, Not Otherwise Listed South CG - Commercial — General District Retail Sales Establishment, Not Otherwise Listed East ROS — Recreation and Open Space Airport Approach District West CLS - Commercial — Large Site District Retail Sales Establishment, Not and CG — Commercial — General District Otherwise Listed and Eating and Drinking Establishment, Not Abutting a Residential District Compliance with the Zoning Ordinance: Development in a CLS district abutting an ROS district lots requires a type D buffer yard. The Zoning Administrator would approve an alternative buffer yard in accordance with Section 36.2 -642 (g). The alternative landscaping shown in the development plan is appropriate due to the nature and configuration of the adjoining property along with the landscaping achieving an equivalent screening and buffering effect. The plan simultaneously addresses the Commercial Design Guidelines in the Neighborhood Plan by placing large trees within and around the parking area. The developer would provide the same amount of landscaping as would normally be required. The zoning ordinance requires 20% tree canopy coverage for the parking area. The minimum parking requirement for the development is 144 spaces. With a reduction for adjacency to a bus route, the minimum could be reduced to 116 spaces. The development plan proposes 140 parking spaces. Conformity with the Comprehensive Plan and Neighborhood Plan: Both Vision 2001 -2020 and the Williamson Road Area Plan encourage the redevelopment of underused commercial sites. The site currently has two vacant eating and drinking establishments. Relevant Vision 2001 -2020 policies: • ED P6. Commercial Development. Roanoke will encourage commercial development in appropriate areas of Roanoke to serve the needs of citizens and visitors. Relevant Williamson Road Area Plan policies: Community Design Policies • Limit commercial development to areas where existing land uses and scale of development reflect the purpose of the zoning district. • Parking lots should be located to the rear or side of buildings. Economic Development Policies • Encourage re -use of existing commercial zoning with increased lot coverage ratios, multi -story buildings, and reduced setbacks. Transportation Policies • Large trees should be used to create a canopy over streets. Commercial Design Guidelines • Locate new buildings on or near the front property line. • Create a street in front. • Break large building fronts up into smaller modules. • Go vertical. • Include lots of glass in front on the first floor. • Locate parking to the side or rear of buildings. • Put trees within and around parking areas. Outside Agency Comments: Applicant has stated that they have received approval from the Federal Aviation Administration for construction of the hotel to the desired height on this property. City Department Comments: No comments. Public Comments: None to date. Planning Commission Work Session: No comments. Imo, Department of Planning, Building and Development r(tL'tl "t" ROANOKE Room 166, Noel C. Taylor Municipal Building APR 3 0 2012 215 Church Avenue, S.W. Roanoke, Virginia 24011 CITY OF ROANOKE Click Here to Pdnt Phone: (540) 853-1730 Pax: (548)853-1230 PLANNING BUILDING AND DEVELOPMENT Date: APRIL27,2012 Submittal Number: Amended Application No.l ❑ Rezoning, Not Otherwise Listed ❑ Amendment of Proffered Conditions Ox Rezoning, Conditional ❑ Amendment of Planned Unit Development Plan ❑ Rezoning to Planned Unit Development ❑ Amendment of Comprehensive Sign Overlay District ❑ Establishment of Comprehensive Sign Overlay District Address: 5025 AND 5033 VALLEY VIEW BOULEVARD N.W. Official Tax Nola).: 12490116 It 2490117 Existing Base Zoning: ❑ With Conditions If multi zones, lease manual) enter all districts. CG, Commercial-General ( We P Y ) ❑x Without Conditions Ordinance NO(s). for Existing Conditions (if appRoable): Requested Zoning: CLS, Commercial -Large Site Proposed Land Use: HOTEL Name: GOLIAD GROUP LLC & U.S. FEDERAL CREDIT UNION Phone Number. Address: E -Mail: I SeG &TrA 112p I_rMc4) Property Owners Signature Name: ITHOMAS PROPERTIES LLC ATfN: MR. CHARLIE BYERS Phone Number +t (a23) 568 -n3a Ad s: 855 W. WILSON STREET NIOTA, TN 37826 E -Mail: CHARLIEBYERS�705.NET nt's Signature: Name: laa Izer& Associates Inc. Attn: Mr. Sean Home Phone Number: +115401772 -9580 VA 24018 E -Mail: horne@Balzer.cc Agent's Signature: Proffered Condition: The applicant hereby agrees to proffer the following condition as it applies to Official Tax Numbers. 2490117 & 2490116 1. The property shall be developed in substantial conformity with the development plan prepared by Balzer & Associates Inc. dated April 27, 2012 and attached hereto as Exhibit A "Development Plan" subject to those changes which may be required by the City of Roanoke during comprehensive development plan review. Usk. FEDERAL — -- April 3, 2012 City of Roanoke 215 Church Avenue, S.W. Noel C. Taylor Municipal Building Roanoke, VA 24011 Re: Rezoning Dear Sir or Madam; US Federal Credit Union is the owner of the property located at 5033 Valley View Blvd., Roanoke, VA ( "Property "). Thomas Properties, LLC ( "Thomas ") is under contract to purchase the Property. This letter shall serve as our authorization for Thomas to proceed with rezoning the Property from CG to CLS. Very truly yours, Thomas J. Ries Director of Member Business Lending US Federal Credit Union 952- 736 -5327 (952) 736 -5202 1 1 866 916 -4314 1 www.usfed.org Headquarters 1 1400 Riverwood Drive I Burnsville, MN 55337 GOLIAD GROUP, LLC R O. BOX 18 SALEM, VIRGINIA 24153 April 2, 2012 City of Roanoke 215 Church Avenue, S.W. Noel C. Taylor Municipal Bldg Roanoke, Virginia 24011 Re: Rezoning Dear Sir or Madam: Goliad Group, LLC is the owner of the property located at 5025 Valley View Blvd., Roanoke, Va (`Property"). Thomas Properties, LLC ( "Thomas ") Is under contract to purchase the property. This letter shall serve as our authorization for Thomas to proceed with rezoning the property from CG to CLS. ry truly yours, NARRATIVE: The purpose of this request is to rezone Tax Parcels 2490117 and 2490116 from CG (Commercial General) to CLS (Commercial Large Site) to allow for the development of a Hampton Inn & Suites hotel. Thomas Properties LLC is the contract purchaser and has been given authorization from both owners to make the request for the rezoning for the proposed improvements. The total of both parcels is approximately 2.48 acres and are currently vacant developed restaurant sites. These sites are the former Bonefish Grill and Texas Steakhouse restaurants. The proposed CLS zoning provides the appropriate zoning for the improvements shown on the development plan. This zoning allows for the construction of a five -story hotel building and adequate vehicular circulation for patrons and emergency vehicles. The developer has taken the initiative of obtaining approval from the Federal Aviation Administration (FAA) for the construction of the hotel to the desired height because the hotel will be located within the Airport Approach District of the nearby Roanoke Regional Airport. The proposed building will have additional glazing along the first floor of the building to maintain a street front appeal. The attached development plan (Exhibit A) depicts the proposed Hampton Inn & Suites site. The developer has worked closely with Roanoke City staff to develop this plan which addresses many of the CG zoning principles while providing moderate flexibility to allow for the proposed hotel use. The plan specially provides building street frontage along Valley View Boulevard while providing adequate circulation patterns for pedestrians and vehicular traffic. Pedestrians walking along Valley View Boulevard will have direct access into the hotel from the existing sidewalk. The five story hotel and drive -thru canopy have been located in close proximity to the existing right of way of Valley View Boulevard to promote an active use along this road frontage The proposed hotel will consist of approximately 132 guest rooms and suites and will include a pool to serve these guests. The site will be accessed from two entrances from Valley View Boulevard. Site and building lighting will be provided in areas where necessary to ensure safety for the patrons using the site. All lighting will be provided in compliance with City of Roanoke lighting standards. All City of Roanoke landscape requirements will be met with the development of the project for an attractive and complimentary addition to this commercial entrance corridor for the Valley View mall area. In addition to the site landscaping requirements, a modified buffer yard has been provided along the eastern property line. The proposed 8' buffer yard shall consist of large deciduous trees planted 50' on center along the eastem property line. This modified buffer yard is being proposed due to the unique location of this commercial property adjacent to an airport approach. The modified buffer will provide additional attributes of parking area shading and additional canopy coverage for the site while meeting the intent of Division 4, Section 36.2 -640. This project will be served by public water and sewer. The site will be developed in accordance with all applicable regulations including, but not limited to, the Roanoke City Zoning Ordinance and the Roanoke City Stormwater Management Design Manual. It shall be noted that all stormwater from the site shall discharge to an adequate channel i/ ,n — IXHIBR A - DEVELOPMENT PLAN ms am.�m...rm. mrNssr w.vmsma C - w..a r n.nwa..z J I .bw. ' m nineww av u.x �-_ Legal Description Tax Parcel 2490116 Lying and being in the City of Roanoke, Commonwealth of Virginia, and being more particularly described as follows: BEGINNING at an iron pin located in the southwestern boundary of the property owned (now or formerly) by Roanoke Regional Airport Authority as described in Deed Book 1564, Page 662 in the Office of the Clerk of Circuit Court for the City of Roanoke, Virginia, which iron pin is located North 22 -41 -20 West 408.01 feet from a concrete monument identified as Point No. 18 on the plat recorded in Map Book 1, Page 300 in the Office of the Clerk of Circuit Court for the City of Roanoke, Virginia; thence from the point of BEGINNING South 67 -18 -40 West 385.35 feet to an iron pin located in the eastem margin of the right -of -way of Valley View Boulevard North N.W. (70 -foot wide right- of-way); thence continuing with the eastern margin of said right -of -way the following two (2) courses and distances: (1) in the northerly direction with the are of a circular curve to the right having a radius of 760.00 feet, an me distance of 45.36 feet (chord bearing and distance North 00 -47 -24 East 45.36 feet); and (2) North 02 -30 -00 East 141.89 feet to an iron pin; thence North 67 -18 -40 East 306.89 feet to an iron pin located in the southwestem boundary of the property of Roanoke Regional Airport Authority; thence continuing along said boundary South 22 -41 -20 East 170.00 feet to the point and place of BEGINNING, containing 1.353 acres, more or less, and identified as parcel 713-1 on that survey entitled "Plat of Survey showing a resubdivision for Hersch Associates Limited Partnership of Parcel 7B of that plat in Map Book I pages 336 and 337 of the Clerk of Courts Office of the Circuit Court of the City of Roanoke, VA., being a resubdivision of parcel 7B (12.099 Ac.) creating new lots shown hereon as 713-1 (1.353 Ac.), 7B -2 (8.477 Ac.), 713-3 (1.135 Ac.) and 7B -4 (1.135 Ac.) all situate adjacent to Valley View Boulevard North N.W. ", prepared by F. Donald Lawrence & Associates, P.A., dated December 3, 1992, and recorded in Map Book 1, Page 1187 in the Office of the Clerk of the Circuit Court of the City of Roanoke, Virginia. Legal Description Tax Parcel 2490117 Lying and being in the City of Roanoke, Commonwealth of Virginia, and being more particularly described as follows: BEGINNING at an iron pin located in the southwestern boundary of the property owned (now or formerly) by Roanoke Regional Airport Authority as described in Deed Book 1564, Page 662 in the Office of the Clerk of Circuit Court for the City of Roanoke, Virginia, which iron pin is located North 22 -41 -20 West 578.01 feet from a concrete monument identified as Point No. 18 on the plat recorded in Map Book 1, Page 300 in the Office of the Clerk of Circuit Court for the City of Roanoke, Virginia; thence from the point of BEGINNING South 67 -18 -40 West 306.89 feet to an iron pin located in the eastern margin of the right -of -way of Valley View Boulevard North N.W. (70 -foot wide right -of -way); thence continuing with the eastern margin of said right -of -way North 02 -30 -00 East 207.93 feet to an iron pin; thence North 67 -18 -40 East 218.39 feet to an iron pin located in the southwestern boundary of the property of Roanoke Regional Airport Authority; thence continuing along said boundary South 22 -41 -20 East 188.16 feet to the point and place of BEGINNING, containing 1.135 acres, more or less, and identified as parcel 713-3 on that survey entitled "Plat of Survey showing a resubdivision for Hersch Associates Limited Partnership of Parcel 7B of that plat in Map Book l pages 336 and 337 of the Clerk of Courts Office of the Circuit Court of the City of Roanoke, VA., being a resubdivision of parcel 7B (12.099 Ac.) creating new lots shown hereon as 7B -1 (1.353 Ac.), 7B -2 (8.477 Ac.), 7B -3 (1.135 Ac.) and 7B -4 (1.135 Ac.) all situate adjacent to Valley View Boulevard North N.W. ", prepared by F. Donald Lawrence & Associates, P.A., dated December 3, 1992, and recorded in Map Book 1, Page 1187 in the Office of the Clerk of the Circuit Court of the City of Roanoke, Virginia. Adjoining Property Owners: 5025 and 5033 Valley View Blvd., N. W., Tax Nos. 24901 16 and 2490117 2380101 ROANOKE REGIONAL AIRPORT COMMISSION 5202 AVIATION DR ROANOKE VA 24012 2490105,2490114 HERSCH 2003 LLC 121 W TRADE STRE 2700 STE CHARLOTTE NC 28202 2490118 EYE VIEW LLC 5950 PADDINGTON CT ROANOKE VA 24018 2490120 NOBLE I /WALTON ROANOKE LLC 3424 PEACHTREE RD STE 1100 ATLANTA GA 30326 2490121 T S GULICK REAL ESTATE LLC 6615 HIDDEN WOODS CT ROANOKE VA 24018 0590101 AD GP �P�PP PAP (�4' CLS o O oko0%41 �Me 011ry ryp9 2490112 O a 7 001,1'0 I 2490121 N A b O A CLS ti 4^ ^A p 0 m° P N w 0 0 ROS X49 N 9 ry 0 5025 and 5033 Valley Viev loulevard, N.W. Official Tax Map Nos. 249u r 6, 2490117 80103 CLS 00 O^ PO ry N W O w 0 0 W N A The Roanoke Times Roanoke, Virginia Affidavit of Publication The Roanoke Times _________ ________ _______________________ THOMAS BUILDERS INC 855 W WILSON ST NIOTA IN 37826 REFERENCE: 80104972 13015119 PUBLIC HEARING NOTIC State of Virginia City of Roanoke I, (the undersigned) an authorized representative of the Times -world Corporation, which corporation is publisher of the Roanoke Times, a daily newspaper published in Roanoke, in the State of Virginia, do certify that the annexed notice was published in said newspapers on the following dates: City /County of Roanoke, Commonwealth /State of Virginia. Sworn and subscribed before me this _day of JUNE 2012. Witness my hand and official seal. ctary Public PUBLISHED ON: 06/01 06/08 _G 7050930 _ {r Op�nMd5510N TOTAL COST: 502.96 FILED ON: 06/18/12 ____________________________ ___ _ _ _ _ __ NO110E OF JOINT Pullic MINING Authorized Signature: A Billing Services Representative OF NOTICE OF JOINT PUBLIC HEARING TO WHOM IT MAY CONCERN: Pursuant to the provisions of Article V of Chapter 36.2, Code of the City of Roanoke (1979), as amended, the Council of the City of Roanoke and the City of Roanoke Planning Commission will hold ajoint public hearing on Monday, June 18, 2012, at 7:00 p.m., or as soon thereafter as the matter may be heard, in the City Council Chamber, fourth floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., Roanoke, Virginia, on the question of rezoning properties located at: 5025 and 5033 Valley View Blvd., N.W., bearing Tax Map Nos. 2490116 and 2490117, from CG, Commercial - General District, to CIS, Commercial -Large Site District, with a condition. The land use categories permitted in a CIS District include accommodations and group living; commercial; industrial; assembly and entertainment; public, institutional and community facilities; transportation; utility; agricultural; and accessory, with amaximum floor area ratio of 5.0. The comprehensive plan designates the property for large scale commercial use. The proposed use for the subject properties is a hotel. A copy of this proposal is available for public inspection in the Office of the City Clerk, Room 456, Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., Roanoke, Virginia. Questions about the content of the application or proposed condition should be directed to the Office of Planning Building and Development, 853 -1730. All parties in interest may appear on the above date and be heard on the matter. If you are a person with a disability who needs accommodations for this public hearing, contact the City Clerk's Office, 853 -2541, before noon on the Thursday before the date of the hearing listed above. GIVEN under my hand this _25}1,day of May, 2012. of ep anie M. Moon E-PA£, Ci Clerk MnrC.._ Rebecca Cockram, Secretary, Planning Commission K'Tclev,lsening wmmissmn II 61h, hearing notices 201T5025 & 5033 valley view blvd -Joint heeiin,doe Notice to Publisher: Publish in the Roanoke Times on Friday, June 1 and Friday, June 8, 2012. Send affidavit to: Send Bill to: Stephanie M. Moon, MMC, City Clerk Thomas Properties, LLC 215 Church Avenue, S. W., Room 456 Attn: Charlie Byers Roanoke, Virginia 24011 855 W. Wilson Street (540) 853 -2541 Niota, Tennessee 37826 (423) 568 -2134 K V .,,,rsQ012Vu. WPH- lotro-5025 & 5033 VAI, V,,, Hlvd.d« a CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011 4536 Telephone: (540)853 -3541 Far: (540)853 -1145 E -mail: clerlearoanokeva.gov STEPHANIE M. MOON, MMC JONATHAN E. CRAFT City Clerk Deputy City Clerk June 11, 2012 CECELIA T. weRD Assistant Deputy City Clerk Mr. Charlie Byers, Project Manager Thomas Properties, LLC 855 W. Wilson Street Niota, Tennessee 37826 Dear Mr. Byers: Pursuant to provisions of Resolution No. 25523 adopted by the Council of the City of Roanoke on Monday, April 6, 1981, 1 have advertised a joint public hearing with the City of Roanoke Planning Commission for Monday, June 18, 2012, at 7:00 p.m., or as soon thereafter as the matter may be heard, in the City Council Chamber, Room 450, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., on the request of Thomas Properties, LLC, to rezone 5025 and 5033 Valley View Boulevard, N. W., from CG, Commercial - General District, to CLS, Commercial -Large Site District, with a condition. For your information, I am enclosing copy of a notice of public hearing. Please review the document and if you have questions, you may contact Steven J. Talevi, Assistant City Attorney, at 540- 853 -2431. It will be necessary for you, or your representative, to be present at the June 18th public hearing. Failure to appear could result in a deferral of the matter until a later date. Sincerely, M. MOO.'i Stephanie M. Moon, MMC ll City Clerk SMM:ctw Enclosure a CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 .. Roanoke, Virginia 24011 -1536 Talephooe: (540) 853 -2541 Fax: (540)853 -1145 E -mail: derk@rmmokeva.gov STEPHANIE M. MOON, MMC City Clerk June 11, 2012 To Adjoining Property Owners Ladies and Gentlemen: JONATHAN E. CRAFT Deputy City Clerk CECELIA T. WEBB Assistant Deputy City Clerk Pursuant to provisions of Resolution No. 25523 adopted by the Council of the City of Roanoke on Monday, April 6, 1981, 1 have advertised a joint public hearing with the City of Roanoke Planning Commission for Monday, June 18, 2012, at 7:00 p.m., or as soon thereafter as the matter may be heard, in the City Council Chamber, Room 450, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., on the request of Thomas Properties, LLC, to rezone 5025 and 5033 Valley View Boulevard, N. W., from CG, Commercial - General District, to CLS, Commercial -Large Site District, with a condition. This letter is provided for your information as an interested property owner and /or adjoining property owner. If you have questions with regard to the matter, please call the Department of Planning, Building and Development at 540 - 853 -1730. If you would like to receive a copy of the report of the City Planning Commission, please call the City Clerk's Office at 540 - 853 -2541. Sincerely,, .. 1 �' Ox� Stephanie M. Moon, MMC City Clerk SMM:ctw CITY OF ROANOKE ' OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 .c Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Pax: (540)853 -1145 STEPNANIEM.MOON,MMC E -mail: clerkCroanukeva.gov JONATHAN E. CRAEr Deputy City Clerk City Clerk June 20, 2012 Sean Luther, President Downtown Roanoke, Inc. 213 Market Street Roanoke, Virginia 24011 Dear Mr. Luther: CECELIA T. W EBB Assistant Deputy City Clerk I am enclosing copy of Ordinance No. 39425- 061812 amending and reordaining 532- 102.2, Defined, of Division 6, Downtown Service District, of Chapter 32, Taxation, of the Code of the City of Roanoke (1979), as amended, to amend the definition of the downtown service district to expand such district; effective July 1, 2012. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 18, 2012; and is in full force and effect upon its passage. Sincerely,p� k�- Stephanie M. Moon, MMC City Clerk Enclosure PC: Municipal Code Corporation, P. O. Box 2235, Tallahassee, Florida 32316 The Honorable Brenda S. Hamilton, Clerk, Circuit Court Clerk, General District Court Clerk, Juvenile and Domestic Relations District Court Chief Magistrate, Office of the Magistrate Law Librarian Sean Luther June 20, 2012 Page 2 pc: Christopher P. Morrill, City Manager Timothy R. Spencer, Acting City Attorney Ann H. Shawver, Director of Finance Philip Schirmer, City Engineer 9 �L IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 18th day of June. 2012. No. 39425- 061812. AN ORDINANCE amending and reordaimng §32- 102.2, Defined, of Division 6, Downtown Service District, of Chapter 32, Taxation, of the Code of the City of Roanoke (1979), as amended, to amend the definition of the downtown service district to expand such district; providing for an effective date; and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that: Section 32- 102.2, Defined, of Division 6, Downtown Service District, of Chapter 32, Taxation, Code of the City of Roanoke (1979), as amended, is hereby amended and reordained to read and provide as follows: §32- 102.2. Defined. (a) The boundaries of the downtown service district shall be defined to include the following areas: BEGINNING at the northeast comer of 5th Street and Marshall Avenue, S.W., thence with the east side of 5th Street, S.W. in a northerly direction crossing the Norfolk and Western Railway tracks at the 5th Street Bridge to the north boundary line of the Wometco property, thence with the north boundary line of Wometco as it meanders in an easterly direction to the north right - of -way line of Loudon Avenue, N.W., thence with the north right - of -way line of Loudon Avenue, N.W., in an easterly direction to its intersection with the west right -of -way line of 1st Street, N.W., thence with the west right -of -way line of 1st Street, N.W., to its intersection with the south right -of -way line of Wells Avenue, N.W. (and shall include Official Tax Map Nos. 2012947, 2012942, 2012941, 2012940, 2012949, 2012923, and 2012922 fronting on the west side of 1st Street, N.W.), thence with the south right -of- way line of Wells Avenue, N.W, in an easterly direction crossing Jefferson Street to its intersection with the west right -of -way line of Williamson Road, N.W. (except for property fronting on the south side of Wells Avenue identified by Official Tax Map Nos. 2013004, 2013005, 2013006, 2013007, and 2013008), thence with the west right -of -way line of Williamson Road, N.W., in a southerly direction to its intersection with the south right -of -way line of the Norfolk and Western Railway, thence with the south right -of -way line in an easterly direction to its intersection with the west right -of -way line of Route 581, thence with the west right -of- way line of Route 581 and 220 (Southwest Expressway) in a southerly direction as it crosses Tazewell Avenue, S.E., and Elm Avenue, S.E., to a point where the south right -of -way line of Highland Avenue intersects the west right-of-way line of Route 581 and 220 (Southwest Expressway), thence with the south right - of -way line of Highland Avenue, S.E., in a westerly direction to its intersection of Jefferson Street, thence with the west right-of-way line of Jefferson Street in a northerly direction to its intersection with Mountain Avenue, S.W., thence with the north right -of -way line of Mountain Avenue, S.W., in a westerly direction to its intersection with lst Street, S.W., thence with the east right -of -way line of 1st Street, S.W., in a northerly direction to its intersection with Elm Avenue, S.W., thence with the north right -of -way line of Elm Avenue in a westerly direction to its intersection with Franklin Road, S.W., thence with the east right -of -way line of Franklin Road, S.W., in a northerly direction to its intersection with Marshall Avenue, S.W., thence with the north right-of-way line of Marshall Avenue to its intersection with 5th Street, S.W., the place of BEGINNING; and BEGINNING at a point at the southwesterly comer of Marshall Avenue and 5th Street, S.W., thence traveling with the southern right -of -way line of Marshall Avenue in a westerly direction approximately 648.00 ft., thence crossing 6th Street, S.W., approximately 50.00 ft. to a point being the southwest comer of 6th Street and Marshall Avenue, thence continuing along the southerly right -of -way line of Marshall Avenue approximately 517.00 ft., thence crossing in a northerly direction approximately 50.00 ft. to the northeast comer of Marshall Avenue and 7th Street, thence with the east right- of-way line of 7th Street approximately 636.00 ft. to the southeast comer of Campbell Avenue and 7th Street, thence in a northwesterly direction approximately 112.00 ft. to the southeast comer of 7th Street and Patterson Avenue, thence along the east Tight-of-way line of 7th Street approximately 130.00 ft. to an alley, thence along the southerly right -of -way of said alley approximately 511. 00 ft. to 6th Street, thence crossing 6th Street approximately 52.00 ft. to the southerly right -of -way line of said O- DOWDWO Service Dimmt6- I8 -12. doe alley, thence approximately 644.00 ft. to the west right -of -way line of 5th Street, thence with the westerly right -of -way line of 5th Street approximately 1001.00 ft. to the Place of BEGfNNING, and Beginning at a point at the Southwest corner of Mountain Ave. SW and Jefferson Street SW thence with the west side of Jefferson St Southerly to o a point on the SW corner of Highland Ave SW and Jerson St SW: thence with the southerly line of Highland Ave SW Easterly to the SW corner of Williamson Road and Highland Ave; thence with Williamson Road southwesterly to a point at the SW corner of Albemarle Ave and Williamson Road SE; thence with Albemarle Ave easterly to the southeasterly corner of 4`n Street SE and Albemarle Ave' thence continuing with Albemarle Ave easterly approximately 150.0 feet to a point thence with said property line southwesterly approximately 399 feet to its intersection with the southerly property line of Norfolk and Southern Railway thence with the southern right of way line of Norfolk and Southern railway northeasterly approximately 357 , feet to a point: thence with property lines southwesterly to the north side of Roanoke River: thence following the bank of the Roanoke River southward to the eastern right of wav line of the Norfolk Southern Railroad thence following said right of way southward to a point being the intersection of an extension of centerline of Reserve Ave SW and said Norfolk & Southern right of w y; thence to a point on southwest corner of Reserve Ave and Jefferson St SW thence with eastern property line to a point on the south side of the Roanoke river, also being on the right of way line of Norfolk Southern Railroad westerly thence continuing with Northern Railroad righ of way approximately 2 287 feet to a point . said point being the southwest corner of the city of Roanoke Rivers Edge Park thence with northeasterly to the centerline of dead end of Edinburgh St SW' thence with the centerline of Edinburgh St westerly to the intersection with the westerly _right of way 7 ine of Franklin Road thence with the western right of wav line of Franklin Road northeasterly to the north side of Roanoke River thence following the Roanoke River westerly to its intersection of Norfolk and Western southerly right ow, thence allowing Norfolk & Southern south right of way line easterly to the centerline of Jefferson Street SW continuing with the centerline of Jefferson Street northerly to the centerline of Walnut Avenue SW thence with the centerline of Walnut Ave northwesterly proximately 128 Let to a point thence leaving centerline of Walnut Ave in a northerly direction approximately 50 feet to a point following Property line in a northerly direction approximately 72 feet to a common property corner thence following property lines northwesterly approximately 190 feet to a point on the centerline 0- Dowvow Service Distnct6 -IS -lidos of Maple Ave SK thence following the centerline of Maple Ave northeasterly approximately 196 feet to a point. thence leaving said point in westerly direction approximately 188 feet following southerly property line to its intersection with the centerline of First Street SW: thence leaving said point along the centerline of First Street in a northerly direction to its intersection with the centerline of Albemarle Ave SW thence following the centerline of Albemarle Ave easterly approximately 167 feet to the centerline of an alley connecting Albemarle Ave SW and Highland Ave SW' thence following said centerline of alley to its centerline intersection with Highland Ave SW thence continuing in a northerly direction along the westerly property lines approximately 275 feet to a point being the centerline of an alley connecting First St SW and Jefferson St SW, thence leaving said point easterly approximately 54 feet to a point thence leaving said point northerly along the westerly property line approximately 160 feet to a point: thence leaving said point easterlv to olace of beginning, (b) References to street names and official tax numbers set out in paragraph (a) of this section are based upon the City of Roanoke Official Appraisal Maps as of October 28, 1986. The above described areas are fully shown on a map, dated November 3, 1986, entitled 'Downtown Service District, Roanoke, Virginia," and a map, dated May 24, 2004, entitled "Expansion of Downtown Service District effective July 1, 2004 ", and map dated June 18, 2012, entitled "Downtown Service District Expansion" copies of which are on file and available for public inspection in the Office of the City Clerk for the City of Roanoke, Room 456, Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., Roanoke, Virginia. ssx 2. The purpose of the Downtown Service District is to allow for the provision of additional governmental services and benefits within such service district, not offered uniformly throughout the City, such services and benefits to include, but not be limited to, economic and business development and promotional activities intended to foster business retention, business 0- Downtown Service Dirtnet6 -18 -12 doc recruitment and developer recruitment, planning for the development or revitalization of downtown, and for the transportation and public facility and public space needs of downtown, and those public purposes enumerated in section 15.2 -2403 of the Code of Virginia (1950), as amended. 3. The additional governmental services and benefits to be provided within the Downtown Service District shall be provided by a private, third party organization contracted with by the City of Roanoke for the purpose of providing such services and benefits, or by such other entity as the City shall designate, as allowed pursuant to Section 15.2 -2403 of the Code of Virginia (1950) as amended. 4. This ordinance shall be in full force and effect on and after July 1, 2012. 5. Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with ATTEST: Crty Clerk. O- Downtown Service Distn& 6- 18 -12. aoc 5 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 18th day of June, 2012. No. 39426 - 061812. AN ORDINANCE to increase the Downtown Service District expense and revenue budget estimates, amending and reordaining certain sections of the 2012 -2013 General Fund Appropriations, and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that the following sections of the 2012 -2013 General Fund Appropriations be, and the same are hereby, amended and reordained to read and provide as follows: Appropriations Downtown Service District Revenues Downtown Service District Tax 01- 300 - 7220 -3712 $ 135,000 01- 110 - 1234 -0103 135,000 Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: City Clerk. CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: June 18, 2012 Subject: Expansion of the Downtown Service District Boundaries Background: A Downtown Services District (DSD) was first established by City Council on December 8, 1986, with an effective date of July 1, 1987. On May 28, 1991, and June 21, 2004, City Council approved expansions of the DSD to include the boundaries that represent the DSD as it stands today. Revenues generated by the DSD contribute approximately $400,000.00 annually to the operation of Downtown Roanoke Incorporated (DRI). The current taxation rate of the DSD is 10 cents per $100 of assessed value. The Administration has received a request from DRI for the consideration of a further expansion of the district boundaries. During the spring of 2012, DRI staff and Board members conducted a review of potential areas for further expansion of the Special Services District. The process included the evaluation of land uses and related functions of those uses; review of the services and benefits that would be provided by the Special Services District to such an expansion area; and discussions with key property owners who comprise the majority of the land contained in the proposed expansion area. The area identified for expansion contains 72 taxable parcels, and is located generally to the south of the existing district, along the South Jefferson Street corridor through and including the South Jefferson Redevelopment area, the Reserve Avenue area, and the River's Edge complex. The expansion area contains numerous health care related facilities along South Jefferson Street and the development that has taken place to -date in the South Jefferson Redevelopment area such as Carillon Clinic, Va Tech Carilion School of Medicine and Research Institute, and Cambria Suites Hotel. The expansion area also includes currently vacant land on the east of South Jefferson Street that is planned for development in the near future. The boundaries of the expansion area are illustrated on Exhibit One attached to this report. It is estimated that the expansion area would generate approximately $135,000.00 of additional annual revenue to DRI to fund programs and services provided to property owners and businesses within the district. Considerations: The expansion would provide for a wide range of services and support activities to this burgeoning area. Services would include participation and inclusion in ongoing and newly initiated downtown planning and marketing initiatives; focused economic development initiatives undertaken by DRI related to targeted business retention and recruitment that are unique to the downtown area's needs; enhanced community relations and networking, and special events. The DSD is also a funding partner for the Star Line Trolley which runs along the South Jefferson Street corridor from the South Jefferson /Carilion Clinic and Hospital complex to the core of the Downtown Market District. Expansion of the district will help ensure the trolley's continued funding and potential service expansion. The expansion of the DSD in a manner as proposed by DRI will help solidify the physical, functional, and economic relationship between the traditional core of downtown Roanoke and the South Jefferson Redevelopment Area, ultimately melding the various parts into a larger, stronger, and more cohesively vital downtown center. Pursuant to the relevant provisions of the Code of Virginia, as amended, City Council must hold a public hearing on the proposed DSD expansion. Required notice of public hearing was published in the Roanoke Times on three dates prior to the public hearing (May 31st, June 7th, and June 14th), and notices of the public hearing along with related information were mailed by the City to owners of properties located within the proposed expansion area. The proposed Ordinance, which amends Section 32 -102.2 of the City Code as it pertains to the definition of the Downtown Services District, would become effective July 1, 2012. Therefore, the additional real estate tax levy (10 cents per $100 of assessed value) would be applied to the two FY -13 real estate tax bills, the first of which would be generated in August of 2012, and the second in February, 2013. Recommended Action: Upon consideration of comments received at the Public Hearing, approve the expansion of the Downtown Special Services District by adoption of the attached ordinance. Adopt the accompanying budget ordinance to increase the revenue estimate for the Downtown Service District Tax for FY -13 by $135,000, increasing by the same amount the appropriation to Downtown Roanoke Incorporated. --------------------------- Christopher P. Morrill City Manager Distribution: The Honorable Sherman A. Holland, Commissioner of the Revenue The Honorable Evelyn W. Powers, City Treasurer Council Appointed Officers Brian Townsend, Assistant City Manager for Community Development Susan Lower, Director of Real Estate Valuation Rob Ledger, Economic Development Manager GAY AVE SN F y W Downtown Special Services District Expansion e r° MJVNTAIN 4VE Sw G �' y MGVHTAIH AVE SW q MGH AVE Sw "NG 2 F F t M U..'A GAVEsW / ggwA$HiNGipNAVE SW �/ ///l 'TJ //J t WA6NMGIGNAVF9W / I // / / /�� 4VSEMARIEAVESw A! GEAfARLFAVE3W ALBEMARI£AVE SE wAwurAVE Sw 4LLISGN wAU'UC4VE 5W 4ParsGR wE � Ave sw WGGGS AVE w000sAVE Sw GEORGE SW / pNG GEGAGE AVESW ✓UNG GEGR . NE AVESw AMP toU5�05 /� �/ 4b us zw g BWKAVESW US 220 ftri FRANR(UN ._r-- 41EPNENSOM PVE SW '4ect A. ask W NS 93 � iSly Py PVESW $t' B0.GPGW P >� 9iV J P :a a °� °jWOS pe°� N�s'Tw SnatT 'Pw P i� 9 O % a£ m 1 41EPNENSOM PVE SW '4ect A. ask W NS 93 � iSly Py PVESW $t' B0.GPGW P >� 9iV J P :a a °� °jWOS pe°� N�s'Tw SnatT 'Pw P 3' �e Exhibit One June 18, 2012 i� Y P 0 9 g m �q4 9A AWNSisE 9 �ESi SSE t - Ne 3' �e Exhibit One June 18, 2012 i� Y 0 9 g m �q4 AWNSisE 9 �ESi SSE t - Ne i i 3' �e Exhibit One June 18, 2012 The Roanoke Times Roanoke, Virginia Affidavit of Publication The Roanoke Times ------------------------------------------------- - --------- -------- - - - - -- DOWNTOWN ROANOKE INC 213 MARKET ST ROANOKE VA 24011 REFERENCE: 80112170 13015708 NOTICEOFPUBLICHEARIN State of Virginia City of Roanoke I, (the undersigned) an authorized representative of the Times -World Corporation, which corporation is publisher of the Roanoke Times, a daily newspaper published in Roanoke, in the State of Virginia, do certify that the annexed notice was published in said newspapers on the following dates: City /County of Roanoke, Commonwealth /State of Virginia. Sworn and subscribed before me this 10,"ay of JUNE 2012. Witness my hand and official seal. Notary Public PUBLISHED ON: 05/31 06/07 06 L`P�ONOTpY9% 1 mQ.' pL'E� IG * ftEG. ; - MV CCNtMI5SI0N �� TOTAL COST: 2,340.64 %�C' " -,, •, {�F ,.' FILED ON: --------------------------------------- 06/18/12 ,.. ------ - - - - -- NOTICE OF PUBLIC NEARING The city of Roanoke at reaaeatm Downtown annxe. he of proposes to rpane the Downtown cy oke Service District. h District having been Itially created punuanl to ec r oo 15 .2 -2400 ro riy Sortie' s.iae31. or the Cade nl Lglnl (1960) a< iJed. In 1986, aa, baeyuently eapandedlr '91 and 200os ee. the Authorized V Signature: 14, 1 . Billing Services Representative 183T, Ad 1 �J k� NOTICE OF PUBLIC HEARING The City of Roanoke, at the request of Downtown Roanoke, Inc., proposes to expand the Downtown Roanoke Service District, such District having been initially created pursuant to Section 15.2 -2400 (formerly Section 15.1 - 18.3), of the Code of Virginia (1950) as amended, in 1986, and subsequently expanded in 1991 and 2004. As proposed, the expanded area would be subject to the levy and collection of the additional annual real property tax, imposed on all properties in the Downtown Service District, in the amount of ten cents ($.10) per one hundred dollars ($100.00) of assessed valuation. No change in the tax rate is proposed. Proceeds from such annual tax are segregated and expended in the Downtown Service District for additional governmental services. A map showing the boundaries of the proposed expansion, a metes and bounds legal description of the expanded area, a copy of the proposed measure, and a description of the individual properties proposed to be included in such expanded area of the District are on file and available for public inspection in the Office of the City Clerk, Room 456, Municipal Building, 215 Church Avenue, S.W., Roanoke, Virginia. The proposed expanded area is described as follows: Beginning at a point at the Southwest corner of Mountain Ave, SW and Jefferson Street SW; thence with the west side of Jefferson St Southerly to a point on the SW corner of Highland Ave SW and Jefferson St SW, thence with the southerly line of Highland Ave SW Easterly to the SW corner of Williamson Road and Highland Ave; thence with Williamson Road southwesterly to a point at the SW corner of Albemarle Ave and Williamson Road SE; thence with Albemarle Ave easterly to the southeasterly corner of 4`h Street SE and Albemarle Ave; thence continuing with Albemarle Ave easterly approximately 150.0 feet to a point; thence with said property line southwesterly approximately 399 feet to its intersection with the southerly property line of Norfolk and Southern Railway; thence with the southern right of way line of Norfolk and Southern railway northeasterly approximately 357 feet to a point; thence xith property lines .southwesterly to the north side of Roanoke River; thence following the bank of the Roanoke River southward to the eastern right of way line of the Norfolk Southern Railroad, thence,following said right of way southward to a point being the intersection of an extension of centerline of Reserve Ave SW and said Norfolk & Southern right of xay; thence to a point on southwest corner of Reserve Ave and Jefferson St SW, thence with eastern property line to a point on the south side of the Roanoke river, also being on the right of way line of Norfolk Southern Railroad; westerly thence continuing with Northern Railroad right of way approximately 2,187 feet to a point, said point being the southwest corner of the city of Roanoke Rivers Edge Park; thence with northeasterly to the centerline of dead end of Edinburgh St. SW, thence with the centerline of Edinburgh St westerly to the intersection with the westerly right of way line of Franklin Road; thence with the western right of may line of Franklin Road northeasterly to the north side of Roanoke River; thence following the Roanoke River westerly to its intersection of Norfolk and Western southerly right of way, thence following Norfolk & Southern south right of may line easterly to the centerline of Jefferson Street SW continuing with the centerline of Jefferson Street northerly to the centerline of Walnut Avenue SW, thence with the centerline of Walnut Ave northwesterly approximately 128 feet to a point; thence leaving centerline of Walnut Ave in a northerly direction approximately 50 feet to a point; following property line in a northerly direction approximately 72 feet to a common property corner; thence following property lines northwesterly approximately 190 feet to a point on the centerline of Maple Ave SW; thencefollowing the centerline of Maple Ave northeasterly approximately 196 feet to a point, thence leaving said paint in westerly direction approximately 188 feet following southerly property line to its intersection with the centerline of First Street SW; thence leaving said point along the centerline of First Street in a northerly direction to its intersection with the centerline of Albemarle Ave SW,' thence following the centerline of Albemarle Ave easterly approximately 167 feet to the centerline of an alley connecting Albemarle Ave SW and Highland Ave SW; thence following said centerline of alley to its centerline intersection with Highland Ave SW, thence continuing in a northerly direction along the westerly property lines approximately 275 feet to a point being the centerline of an alley connecting First St SW and Jefferson St SW,' thence leaving said point easterly approximately 54 feet to a point, thence leaving said point northerly along the westerly property line approximately 160 feet to a point; thence leaving said paint easterly to place of beginning. Pursuant to the requirements of §§ 58.1 -3007 and 15.2 -2400 of the Code of Virginia (1950) as amended, notice is hereby given that the City Council of the City of Roanoke will hold a public hearing on the above matter at its regular meeting to be held on June 18, 2012, commencing at 7:00 p.m., in the Council Chambers, 4'" Floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., Roanoke, Virginia, 24011. Further information is available from the Office of the City Clerk for the City of Roanoke at (540) 853 -2541. Citizens shall have the opportunity to be heard and express their opinions on said matter. If you are a person with a disability who needs accommodations for this hearing please contact the City Clerk's Office at (540) 853 -2541, before 12:00 noon on Thursday, June 14, 2012. GIVEN under my hand this ?9t ay of May , 2012. Stephanie Moon CityClerk PH- dow ntownservicedistricmotice (3).doc Notice to Publisher: Publish in the Roanoke Times on Thursday, May 31, June 7 and June 14, 2012. Send affidavit to: Stephanie M. Moon, MMC, City Clerk 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011 (540) 853 -2541 PH - downtown serviccdistrictnotice(3).doc Send Bill to: Sean Luther, President Downtown Roanoke, Inc. 213 Market Street Roanoke, Virginia 24011 (540) 342 -2028 ROANOKE CHAPTER, NATIONAL RAILWAY HISTORICAL SOCIETY s P. O. BOX 13221 ROANOKE, VA, 24032 -3221 June 11, 2012 Ms. Stephanie Moon, MMC City Clerk 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011 -1536 Re: Downtown Roanoke Inc. Proposal Ms. Moon, The Roanoke Chapter, National Railway Historical Society would like to express our support of Downtown Roanoke, Inc.'s proposed expansion of the Roanoke Service District to include the area covering South Jefferson Street, by our property, the Virginian Railway Passenger Station, and continuing south to the Carilion Bio- Medical Park. We believe that the expansion of the service district will enhance that area and will be good for all properties involved. We would like our support to be included in the recommendation made to Council at it's June 18 meeting. Very respectfully yours Jeffry L. Sanders, President r Property Owner Survey Responses In May of 2012, Downtown Roanoke, Inc. sent a survey to all property owners in the proposed expansion district. As indicated below, owners of a majority of parcels )52 %) Indicated support of expanding the district versus 8% indicating they did not support the expansion; 40% did not respond. When viewed by property ownership, those indicating support of district expansion represent an overwhelm- ing majority of 80% of responses versus I% and 19% for not in support or no response respectively. Property Owner Responce (by parcel) Property Owner Responce (by value) ■Approve ■ Disapprove ■ No Responce 1 1 EApprove ■ Disapprove ■ No Responce What is the Service District? The Downtown Service District provides enhanced services not being uniformly provided elsewhere in the city. Property owners in the district invest an additional assessment (10% of total property fax bill), which Downtown Roanoke, Inc. (DRI) manages on behalf of the City of Roanoke to provide for the following services: .Economic Development Marketing -Advocacy -Special events .Clean/Safe Coordination -Accessibility Downtown Rd'anoke owtk& Ity"W-1 Our Mission' To make Downtown Roanoke the preferred place to live, work, and play! Leam nic[e, visit our vvehwc: www.DowntownRoonoke.org Proposed Expansion District. V;- Exi4ting service di'l City Market Elmwood Park 0 Existing District 00— Boundary 4 Proposed: 4 River Commons V; Riverside Center Rivers Edge Athletic Complex Proposed District Boundary Turn the page for more... Why be a part of Downtown? Economic Development Support The Jefferson Street /Riverside Corridor is uniquely positioned to capture the cross flow of energy moving between the existing downtown district and they ��90 Carilion medical and research facilities along the Roanoke River. DRI will -� provide focused economic development efforts to promote real estate and Downtown I� business development. DRI will provide dedicated staff recourses to create an Roanoke ombudsman to advance and advocate for economic development in the ,rx .ul irerr lrnr nvw,r our<,:e :, expanded district. One Voice for Downtown Downtown Roanoke, Inc. serves as a conduit between downtown property owners and various levels of government, including the City of Roanoke. We advocate for continued economic investments, expanded incentive programs for development, continued location of government offices within the service district, and for transportation policies (including transit availability and parking) that most benefit downtown busi- nesses. Marketing "Downtown" is one of the strongest brands in the Roanoke Valley and expansion of the service district will allow for the application of that brand to the Jefferson Street /Riverside Corridor. DRI also provides specific marketing programs focused on positioning downtown as the best place to conduct business in western Virginia and as Roanoke's most dynamic neighborhood. DRI's other marketing programs include robust social media campaigns,°- — public relations coordination, a dynamic website /mobile site (including individual retail, restaurant, lodging, and service business listings within the district as well as an events calendar and parking information, and traditional marketing campaigns. Downtown Plan Update DRI and the City of Roanoke's Department of Planning, Building, and Development are partnering later this year to kick off an update to the Outlook Roanoke Plan. Expansion of the service district allows us to include the Jefferson Street /Riverside Corridor in this process and create a single, cohesive, and strong plan for the entire central core for the next decade. Star Line Trolley The Star Line Trolley has emerged as a key fool for uniting the existing downtown district, the Jefferson Street /Riverside Corridor and Carillon medical services in South Roanoke. The Trolley is key to establishing a strong sense of connectedness between existing and future development along Jefferson Street and the Roanoke River. The Downtown Service District is a core funding partner for the Trolley and expansion of the district will help ensure its continued funding and potential service expansion. CITY OF ROANOKE OFFICE OF THE MAYOR 215 C HLRCH AVENUE S.W. SUI'CH352 ROANOKE. VIRGINIA 24011 -1 93 -- I LLLPHON F. 1540, 953244+ FAX. 1540 8s1 1145 DAVID A. BOWERS Nb'.r June 18, 2012 The Honorable Vice -Mayor and Members of the Roanoke City Council Roanoke, Virginia Dear Members of Council: This is to request a Closed Meeting to discuss committee assignments for Fiscal Year 2012 -2013, pursuant to Section 2.2 -3711 (A)(1), Code of Virginia (1950), as amended. Sincerely,, .Si) azUavu, David A. Bowers Mayor DAB:ctw 5 \; CITY OF ROANOKE OFFICE OF THE MAYOR 215 CHURCH AVENUE, S. W., SUITE 452 \` -% ROANOKF VIRGINIA 24011 -1594 rr1.FPnorvt rsaol �a-uaa YAX. (s4o)6i3 -1145 DAN H] A. BOWERS "'s " "' June 11, 2012 Honorable David B. Trinkle, Vice - Mayor, Honorable Court G. Rosen, Vice -Mayor Elect and Members of Roanoke City Council Noel C. Taylor Municipal Building Roanoke, Virginia 24011 RE: Council Committee Assignments Dear Vice -Mayor Trinkle, Vice -Mayor Elect Rosen and Members of Council: I ask that Council electlappoint as to the following assignments: • Personnel Committee — Composed of the seven members of Council. (Council Member Price is nominated to serve as Chair and Council Member Lea as Vice - Chair) • Greater Roanoke Transit Company, Board of Directors — Composed of two members of Council. (Mayor Bowers and Vice -Mayor Rosen) • Audit Committee — Composed of at least three members of the Council. (Council Member Lea is nominated to serve as Chair and Vice -Mayor Rosen and Council Member Trinkle as members) • Council liaisons to the Roanoke Redevelopment and Housing Authority, Board of Commissioners. (Vice -Mayor Rosen and Council Member Price as alternate) • Three Council representatives to the Roanoke Valley- Allegheny Regional Commission. (Mayor Bowers, Vice -Mayor Rosen and Council Member Trinkle) • Council representatives to the Total Action Against Poverty, Board of Directors. (Vice -Mayor Rosen) • Council representative to the Roanoke Valley Regional Cable Television Committee. (Council Member Trinkle) • Council representative to the Mayor's Committee for people with Disabilities. (We need a Council representative) • Council representatives to the Legislative Committee (Composed of all Members of Council /Council Member Trinkle nominated as Chair and Council Member Ferris as Vice - Chair) • Two representatives to Virginia's First Regional Industrial Facilities Authority. (Council Member Bestpitch and Assistant City Manager Brian Townsend; and Council Member Price as an Alternate) • Council representative to the New River Valley Commerce Park Participation Committee. (Brian Townsend and Council Member Bestpitch; and Council Member Price as an alternate) Honorable David B. Trinkle, Vice - Mayor, Honorable Court G. Rosen, Vice -Mayor Elect and Members of Roanoke City Council June 11, 2012 Page 2 • Two Elected officials and the City Manager as technical advisor to the Roanoke Valley- Allegheny Regional Comprehensive Economic Development Strategy Committee. (Council Members Ferris and Trinkle as the elected officials and Chris Morrill as the technical advisor) • Elected representative to the Roanoke Valley Area Metropolitan Planning Organization. (Council Member Trinkle) • City representatives to the Hotel Roanoke Conference Center Commission. (Council Member Trinkle and Chris Morrill, City Manager) • Virginia Municipal League Environmental Quality Policy Committee. (Christopher Blakeman, Environmental Administrator) • Virginia Municipal League Human Development and Education Policy Committee. (Council Member Price and Stephanie Moon, City Clerk) • Virginia Municipal League Transportation Policy Committee. (Mark Jamison, Manager of Transportation) • Virginia Municipal League Community and Economic Development Policy Committee. (Vice -Mayor Rosen) • Virginia Municipal League Finance Policy Committee. (Council Member Rosen and Ann Shawver, Director of Finance) • Council representative to Virginia's First Cities Coalition. (Vice -Mayor Rosen and Chris Morrill, City Manager) I've asked for an Executive Session this Monday on these appointments, if necessary. We'll go over these on Monday, July 2, 2012, at Council's organizational meeting, but please let me have your thoughts and comments before then. Sincerely, David A. Bowers Mayor PC: Stephanie M. Moon, MMC, City Clerk .� CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fax: (540) 853 -1145 STEPFIANIE M. MOON, MNIC E -mail derkortamkeva.gov JONATHAN E. CRAFT City Clerk Deputy City Clerk July 3, 2012 CECELIAT.WEBB Assistant Deputy City Clerk The Honorable William D. Bestpitch Council Member Roanoke, Virginia Dear Mr. Bestpitch: At a regular meeting of the Council of the City of Roanoke which was held on Monday, June 18, 2012, you were appointed to replace Council Member Court G. Rosen as the Elected Official representative of the Roanoke Valley - Alleghany Regional Commission for a three -year term of office, commencing July 1, 2012 and ending June 30, 2015. Enclosed you will find a Certificate of your appointment and an Oath or Affirmation of Office which must be administered by a Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which you were appointed. Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your appointment and each appointee is required "to read and become familiar with provisions of the Act." Sincerely, ni .,>� • La1„J S ephanie M. Moon, MIMIC City Clerk Enclosures pc: Wayne G. Strickland, Executive Director, Roanoke Valley Alleghany Regional Commission, P. O. Box 2569, Roanoke, Virginia 24010, w/ application COMMONWEALTH OF VIRGINIA ) ) To -wit: CITY OF ROANOKE ) I, Stephanie M. Moon, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the eighteenth day of June 2012, WILLIAM D. BESTPITCH was appointed to replace Court G. Rosen as an Elected Official representative of the Roanoke Valley - Alleghany Regional Commission for a three -year term of office, commencing July 1, 2012 and ending June 30, 2015. 2012. Given under my hand and the Seal of the City of Roanoke this third day of July \'„ l Cay k er CITY OF ROANOKE l a OFFICE OF THE CITY CLERK - 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011 -1536 Telephone: (540)853 -2541 Fax: (540)853 -1145 STEPHANIE M. MOON, MMC E -mail: clerlsolroanokevn.gov JONATHAN E. CRAFT City Clerk Deputy City Clerk Jul 3, 2012 July CECELIA T. wERR Assistant Deputy City Clerk The Honorable Raphael E. Ferris Council Member Roanoke, Virginia Dear Mr. Ferris: At a regular meeting of the Council of the City of Roanoke which was held on Monday, June 18, 2012, you were appointed to replace Vice -Mayor David B. Trinkle as the Elected Official representative of the Roanoke Valley - Alleghany Regional Commission for a three -year term of office, commencing July 1, 2012 and ending June 30, 2015. Enclosed you will find a Certificate of your appointment and an Oath or Affirmation of Office which must be administered by a Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which you were appointed. Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your appointment and each appointee is required "to read and become familiar with provisions of the Act." Sinc__er(ne�ly__, � Stephanie M. Moon, MMC City Clerk Enclosures pc: Wayne G. Strickland, Executive Director, Roanoke Valley Alleghany Regional Commission, P. O. Box 2569, Roanoke, Virginia 24010, w/ application COMMONWEALTH OF VIRGINIA ) ) To -wit: CITY OF ROANOKE ) I, Stephanie M. Moon, City Clerk, and as such City Clerk of the Cityof Roanoke and keeper of the records thereof, do hereby certifythat at a regular meeting of Council which was held on the eighteenth day of June 2012, RAPHAEL E. FERRIS was appointed to replace Vice -Mayor David B. Trinkle as an Elected Official representative of the Roanoke Valley - Alleghany Regional Commission for a three -year term of office, commencing July 1, 2012 and ending June 30, 2015. 2012. Given under my hand and the Seal of the City of Roanoke this third day of July � City Clerk 'R S 1'EFRANIE M. MOON, MMC City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fax: (540) 853 -1145 E -mail: elerki0rommireva.gov July 3, 2012 The Honorable Raphael E. Ferris Council Member Roanoke, Virginia Dear Mr. Ferris: JONATHAN E. CRAFT Deputy City Clerk CECELIA T. WEBS Assistant Deputy City Clerk At a regular meeting of the Council of the City of Roanoke which was held on Monday, June 18, 2012, you were appointed as the Elected Official representative of the Roanoke Valley Area Metropolitan Planning Organization to fill the unexpired term of David B. Trinkle ending June 30, 2014. Enclosed you will find a Certificate of your appointment and an Oath or Affirmation of Office which must be administered by a Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which you were appointed. Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your appointment and each appointee is required "to read and become familiar with provisions of the Act." n Stephanie M M� MMC" City Clerk Enclosures pc: Wayne G. Strickland, Executive Director, Roanoke Valley Alleghany Regional Commission, P. O. Box 2569, Roanoke, Virginia 24010, w/ application COMMONWEALTH OF VIRGINIA ) ) To -wit: CITY OF ROANOKE ) I, Stephanie M. Moon, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the eighteenth day of June 2012, RAPHAEL E. FERRIS was appointed as the Elected Official representative of the Roanoke Valley Area Metropolitan Planning Organization to fill the unexpired term of David B. Trinkle ending June 30, 2014. 2012. Given under my hand and the Seal of the City of Roanoke this third day of July V City Clerk COMMITTEE VACANCIES /REAPPOINTMENTS June 18, 2012 VACANCIES: Three - yearterms of office to replace Eddie Wallace, Jr., Kae Bolling and Carl Kopitzke as members of the Mill Mountain Advisory Committee ending June 30, 2015. Three -year term of office to replace Braxton Naff ending June 30, 2015; and an unexpired term of Felicia Journiette ending June 30, 2014, as members of the Roanoke Neighborhood Advocates. Three year term of office to replace Thomas W. Ruff (citizen at large) as a member of the Towing Advisory Board ending October 31, 2014. Criteria requires a City representative. Unexpired term of office of Letitia Smith as a member of the Personnel and Employment Practices Commission ending June 30, 2014.