HomeMy WebLinkAboutCouncil Actions 08-06-12ROANOKE CITY COUNCIL
ROANOKE CITY SCHOOL BOARD
MONDAY, AUGUST 6, 2012
9:00 A.M.
PATRICK HENRY HIGH SCHOOL
MEDIA CENTER
2102 GRANDIN ROAD, N. W.
AGENDA
1. Call to Order -- Roll Call.
LEA
39455- 080612
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ROANOKE CITY
PUBLIC SCHOOLS
• City Council - Council Members Ferris and Trinkle were absent.
• School Board - Trustees Putney and Vaught were absent; and Trustee
Willis arrived late.
2. Welcome and Opening Remarks.
• Chairman David B. Carson
• Mayor David A. Bowers
3. City Council /School Board Items for Discussion:
• Budget Items for 2013 and Beyond (Council Member Trinkle)
• Community Use of School Facilities (Council Member Lea)
• Legislative Plans and Joint Use of Lobbyist, Possible Joint Trips to
Richmond (Council Member Trinkle)
4. Administrative Briefings on Council- Requested Items.
• Student/Teacher Ratios (follow -up from Mayor Bower's request at
May joint meeting)
• District Arts Program Update on arts program (Council Member
Trinkle)
• Virginia High School League Update (follow -up from May joint
meeting)
• Teacher Pay Comparisons (Mayor Bowers)
5. Comments by Council Members /School Trustees.
6. Recessed /Adjourned - 10:26 A.M.
The Council meeting was declared in recess until 11:00 a.m., for informal
briefings in the Council Chamber, fourth floor, Noel C. Taylor Municipal Building,
215 Church Avenue, S. W.
S-
ROANOKE CITY COUNCIL
INFORMAL SESSION
AUGUST 6, 2012
11:06 A.M.
CITY COUNCIL CHAMBER
ROOM 450
AGENDA
Call t0 Order -- ROII CBII - Council Members Ferris and Trinkle were
absent.
Welcome. Mayor David A. Bowers.
NOTICE
Today's briefings will be televised live and replayed on RVTV Channel 3 on Thursday,
August 9 immediately following the 2:00 p.m. session at 7:00 p.m.; and Saturday,
August 11 at 4:00 p.m. Council Meetings are offered with closed captioning for the
hearing impaired.
ITEMS FOR ACTION:
A communication from Mayor David A. Bowers requesting that Council convene in a
Closed Meeting to discuss vacancies on certain authorities, boards, commissions and
committees appointed by Council, pursuant to Section 2.2 -3711 (A)(1), Code of Virginia
(1950), as amended. A list of current vacancies is included with the agenda for this
meeting.
(5 -0)
A communication from Mayor David A. Bowers requesting that Council convene in a
Closed Meeting to discuss the 2012 Citizen of the Year Award, pursuant to Section 2.2-
3711 (A)(10), Code of Virginia (1950), as amended.
(5 -0)
ITEMS LISTED ON THE 2:00 P.M. COUNCIL DOCKET REQUIRING
DISCUSSION /CLARIFICATION AND ADDITIONS /DELETIONS TO THE 2:00 P.M.
AGENDA.
Mayor Bowers advised that the request for public hearing to consider the
conveyance of an 11,500 square foot portion of City -owned property located at 25
Church Avenue, S. E., and the associated air rights to South Commonwealth
Partners, LLC, was listed on the 2:00 p.m., Consent Agenda and at that time, the
City Manager would provide comments with regard to the matter.
TOPICS FOR DISCUSSION BY THE MAYOR AND MEMBERS OF COUNCIL. NONE
BRIEFINGS:
• Fair Housing Board Annual Report - 15 minutes
• Countryside Park and Lick Run Greenway
Progress Update - 45 minutes
• Diversity Overview Calendar Year 2011 - 30 minutes
AT 12:17 P.M., THE MEETING WAS DECLARED IN RECESS UNTIL 2:00 P.M., FOR
A CLOSED MEETING IN THE COUNCIL'S CONFERENCE ROOM, ROOM 461,
FOURTH FLOOR, NOEL C. TAYLOR MUNICIPAL BUILDING.
j
ROANOKE CITY COUNCIL
REGULAR SESSION
AUGUST 6, 2012
2:00 P.M.
CITY COUNCIL CHAMBER
AGENDA
1. Call to Order- -Roll Call. Council Members Ferris and Trinkle were
absent.
The Invocation was delivered by Father Tom D. Reeves, Church of Saint
Peter and Saint Paul.
The Pledge of Allegiance to the Flag of the United States of America was
led by Mayor Bowers.
Welcome. Mayor Bowers.
NOTICE
Today's Council meeting will be televised live and replayed on RVTV Channel 3
on Thursday, August 9 at 7:00 p.m., and Saturday, August 11 at 4:00 p.m.
Council meetings are offered with closed captioning for the hearing impaired.
ANNOUNCEMENTS
THE PUBLIC IS ADVISED THAT MEMBERS OF COUNCIL RECEIVE THE
CITY COUNCIL AGENDA AND RELATED COMMUNICATIONS, REPORTS,
ORDINANCES AND RESOLUTIONS, ETC., ON THE THURSDAY PRIOR TO
THE COUNCIL MEETING TO PROVIDE SUFFICIENT TIME FOR REVIEW OF
INFORMATION.
THE CITY CLERK'S OFFICE PROVIDES THE MAJORITY OF THE CITY
COUNCIL AGENDA ON THE INTERNET FOR VIEWING AND RESEARCH
PURPOSES. TO ACCESS AGENDA MATERIAL, GO TO THE CITY'S
HOMEPAGE AT WWW.ROANOKEVA.GOV, CLICK ON THE GOVERNMENT
ICON.
NOTICE OF INTENT TO COMPLY WITH THE AMERICANS WITH
DISABILITIES ACT. SPECIAL ASSISTANCE IS AVAILABLE FOR DISABLED
PERSONS ADDRESSING CITY COUNCIL. EFFORTS WILL BE MADE TO
PROVIDE ADAPTATIONS OR ACCOMMODATIONS BASED ON INDIVIDUAL
NEEDS OF QUALIFIED INDIVIDUALS WITH DISABILITIES, PROVIDED THAT
REASONABLE ADVANCE NOTIFICATION HAS BEEN RECEIVED BY THE
CITY CLERK'S OFFICE.
PERSONS WISHING TO ADDRESS COUNCIL WILL BE REQUIRED TO
CONTACT THE CITY CLERK'S OFFICE PRIOR TO THE MONDAY COUNCIL
MEETING, OR REGISTER WITH THE STAFF ASSISTANT AT THE
ENTRANCE TO THE COUNCIL CHAMBER PRIOR TO COMMENCEMENT OF
THE COUNCIL MEETING. ONCE THE COUNCIL MEETING HAS CONVENED,
THERE WILL BE NO FURTHER REGISTRATION OF SPEAKERS, EXCEPT
FOR PUBLIC HEARING MATTERS. ON THE SAME AGENDA ITEM, ONE TO
FOUR SPEAKERS WILL BE ALLOTTED FIVE MINUTES EACH; HOWEVER,
IF THERE ARE MORE THAN FOUR SPEAKERS, EACH SPEAKER WILL BE
ALLOTTED THREE MINUTES.
ANY PERSON WHO IS INTERESTED IN SERVING ON A CITY COUNCIL
APPOINTED AUTHORITY, BOARD, COMMISSION OR COMMITTEE MAY
CONTACT THE CITY CLERK'S OFFICE AT 853 -2541, OR ACCESS THE
CITY'S HOMEPAGE TO OBTAIN AN APPLICATION.
THE COUNCIL OF THE CITY OF ROANOKE IS SEEKING APPLICATIONS
FOR THE FOLLOWING CURRENT OR UPCOMING VACANCIES:
FAIR HOUSING BOARD - ONE VACANCY
HUMAN SERVICES ADVISORY BOARD - ONE VACANCY
MILL MOUNTAIN ADVISORY BOARD - FOUR VACANCIES (ONE ZOO
REPRESENTATIVE)
ROANOKE CIVIC CENTER COMMISSION - THREE VACANCIES
ROANOKE NEIGHBORHOOD ADVOCATES -TWO VACANCIES
ROANOKE VALLEY - ALLEGHANY REGIONAL COMMISSION - ONE
VACANCY (CITIZEN AT LARGE REPRESENTATIVE)
THE MAYOR ANNOUNCED THAT ON AUGUST 7, MULTIPLE
NEIGHBORHOOD GROUPS WOULD CELEBRATE NATIONAL NIGHT OUT
AND HOST MANY EVENTS ACROSS THE CITY AND INVITED ALL CITIZENS
TO ATTEND THE FESTIVITIES.
2. PRESENTATIONS AND ACKNOWLEDGEMENTS:
Recognition of the City Treasurer and staff on Award of Accreditation for Fiscal
Year 2012 - 2013.
The Mayor presented a framed copy of the Award of Accreditation to
Evelyn Powers, City Treasurer.
3. HEARING OF CITIZENS UPON PUBLIC MATTERS:
CITY COUNCIL SETS THIS TIME AS A PRIORITY FOR CITIZENS TO BE
HEARD. ALL MATTERS WILL BE REFERRED TO THE CITY MANAGER FOR
RESPONSE, RECOMMENDATION OR REPORT TO COUNCIL, AS HE MAY
DEEM APPROPRIATE.
Chris Craft appeared before the Council and spoke about the unfairness of
the Coca Cola Recycle and Win Program to the disabled and handicapped
residents.
4. CONSENT AGENDA
(APPROVED 5 -0)
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE
CONSIDERED TO BE ROUTINE BY THE MEMBERS OF CITY COUNCIL AND
WILL BE ENACTED BY ONE MOTION. THERE WILL BE NO SEPARATE
DISCUSSION OF THE ITEMS. IF DISCUSSION IS DESIRED, THE ITEM WILL
BE REMOVED FROM THE CONSENT AGENDA AND CONSIDERED
SEPARATELY.
C -1 Minutes of the regular meetings of Council held on Monday, May 7, 2012,
and recessed until May 14, 2012; Monday, May 21, 2012; and Monday, June 4,
2012.
RECOMMENDED ACTION: Dispensed with the reading of the minutes
and approved as recorded.
C -2 A communication from the City Manager requesting that Council schedule
a public hearing for Monday, August 20, 2012, at 7:00 p.m., or as soon thereafter
as the matter may be heard, to consider the conveyance of an 11,500 square
foot portion of City -owned property located at 25 Church Avenue, S. E., and the
associated air rights to South Commonwealth Partners, LLC.
RECOMMENDED ACTION: Concurred in the request.
C -3 A communication from the Director of Finance requesting that Council
schedule a public hearing for Tuesday, September 4, 2012, at 2:00 p.m., or as
soon thereafter as the matter may be heard, to authorize the issuance of a
general obligation bond not to exceed $2,014,210.00 for school capital projects.
RECOMMENDED ACTION: Concurred in the request.
C -4 A communication from the City Clerk advising of the resignation of Deirdra
Williams as a member of the Fair Housing Board, effective June 21, 2012.
RECOMMENDED ACTION: Accepted the resignation and received and
filed the communication.
C -5 A communication from the City Clerk advising of the resignation of Richard
Walters as a member of the Mill Mountain Advisory Board, effective immediately.
RECOMMENDED ACTION: Accepted the resignation and received and
filed the communication.
C -6 Reports of qualification of the following individuals:
Justina Megginson for one -year term of office ending June 30,
2013; Dan L. Brokaw for a two -year term of office ending June 30,
2014; and Justin B. Biller and Nelson D. Reed for three -year terms
of office, each, ending June 30, 2015, as members of the Building
and Fire Code Board of Appeals;
Sharon Landesman Ramey as a member of the Roanoke Public
Library Board for a three -year term of office ending June 30, 2015;
and
Randall Simmons as the Citizen at Large representative of the
Towing Advisory Board for a term of office ending October 31,
2014.
RECOMMENDED ACTION: Received and filed.
In connection with Item C -2, the City Manager advised that the project
involved the construction of a 123 -room hotel on top of the Market Garage, as
well as associated air rights to South Commonwealth Partners, LLC., adding that
the hotel would also increase activity in the downtown area for the restaurants
since no restaurant will be connected to the hotel.
REGULAR AGENDA
5. PUBLIC HEARINGS: NONE.
6. PETITIONS AND COMMUNICATIONS:
a. A communication from the Commonwealth's Attorney recommending
acceptance and transfer /appropriation of funds for the Victim/Witness
Program Grant; and a communication from the City Manager concurring in
the recommendation.
Adopted Resolution No. 39455- 080612 and Budget Ordinance No.
39456- 080612 (5.0).
7. REPORTS OF CITY OFFICERS AND COMMENTS OF
CITY MANAGER:
a. CITY MANAGER:
BRIEFINGS: NONE.
ITEMS RECOMMENDED FOR ACTION:
Acceptance of the Fiscal Year 2013 Revenue Sharing Program
Award and execution of a Standard Project Administration
Agreement with the Virginia Department of Transportation for four
infrastructure improvement projects; and acceptance of a donation
from Pathfinders for Greenways and the Roanoke Valley
Greenways Commission for further development of the Roanoke
River Greenway Trail between Bridge Street, S. W., and the City of
Salem; and appropriation /transfer of funds in connection therewith.
Adopted Resolution Nos 39457- 080612 and 39458- 080612; and
Budget Ordinance No. 39459 - 080612 (5 -0).
Acceptance and appropriation of funds from the Department of
Criminal Justice Services for the Edward Byrne Memorial Justice
Assistance Grant for the Intensive Supervision Juvenile Probation
Program to provide for one specialized probation officer to handle
an intensive caseload of high risk youth with drug trafficking
offenses.
Adopted Resolution No. 39460 - 080612 and Budget Ordinance
No. 39461- 080612 (5 -0).
3. Acceptance and appropriation of funds from the Virginia
Department of Criminal Justice Services under the Juvenile Justice
and Delinquency Prevention Title II Grant Program; and
authorization to execute an agreement with Family Service of
Roanoke Valley to replicate the Positive Action youth crime and
substance use avoidance model program by working with 150 City
of Roanoke children enrolled in four after school programs.
Adopted Resolution No. 39462- 080612 and Budget Ordinance
No. 39463 - 080612 (5 -0).
4. Acceptance and appropriation of funds from the Virginia
Department of Criminal Justice Services under the Juvenile Justice
and Delinquency Prevention Title II Grant Program; and
authorization to execute an agreement with Carilion Medical Center
d /b /a Carilion Clinic (Psychiatry and Behavioral Medicine) to
replicate the Project Back on Track, an evidence -based treatment
program designed to reduce youth substance use and youth crime.
Adopted Resolution No. 39464. 080612 and Budget Ordinance
No. 39465- 080612 (5 -0).
5. Amendments to the City's contracts with AECOM USA, Inc., and
Mattern R Craig, Inc., for additional professional services in
connection with the Transportation Structures Inspection Program.
Adopted Resolution Nos. 39466 - 080612 and 39467 - 080612
(5 -0).
6. Authorization to execute Quitclaim Deeds from the Virginia
Department of Transportation in connection with Franklin Road:
Brandon Avenue to McClanahan Street, S. W.; and Hershberger
Road: Cove Road to Williamson Road, N. W., capital projects that
were completed several decades ago.
Adopted Ordinance No. 39468-080612 (5-0).
Execution of Amendment No. 1 to the Agreement for the Purchase
and Sale of Real Property between the City of Roanoke and
NDRA II, LLC, in connection with the former Huff Lane School
property.
Adopted Ordinance No. 39469-080612 (5-0).
10
COMMENTS BY CITY MANAGER.
The City Manager shared the following comments:
El Derecho Storm Efforts
Recognized City employees from the E -911, Fire /EMS, Police,
Transportation Division, Solid Waste Management and Parks and
Recreation Departments for their prompt response in connection with
the June 29 storm.
• The first 12 hours after the storm E -911 team responded to
approximately 1,603 calls.
• A total of 972 calls were entered into the dispatch system.
• A total of 2,125.63 tons of vegetative debris was collected during
the 4 weeks after the storm compared to a normal total of
3,000 tons of wood waste per year.
• The debris was approximately 25,000 cubic yards which was
enough to cover 5 football fields 1 yard deep.
• The mulch generated from the debris would cover 10 and 1 half
acres 1 foot deep and the equivalent of 170 tractor trailer loads.
On July 1, the local area was declared a disaster area and a
preliminary damage assessment of $500,000.00 has been sent to
FEMA for reimbursement.
8. REPORTS OF COMMITTEES:
a. A report of the Roanoke City School Board requesting approval of a
Second Amendment to the Fiscal Year 2012 -2013 Categorical Budget;
and a report of the Director of Finance recommending concurrence in the
request. Margaret Lindsey, Director of Accounting, Spokesperson.
Adopted Budget Ordinance No. 39470 - 080612 (5 -0).
9. UNFINISHED BUSINESS: NONE.
10. INTRODUCTION AND CONSIDERATION OF
ORDINANCES AND RESOLUTIONS:
a. A resolution designating a Voting Delegate and an Alternate Voting
Delegate for the Business Session and a Staff Assistant for the Annual
Virginia Municipal League Business Meeting to be held on Tuesday,
September 25, 2012, in Williamsburg, Virginia.
Adopted Resolution No. 39471 - 080612 (5 -0).
11. MOTIONS AND MISCELLANEOUS BUSINESS:
a. Inquiries and /or comments by the Mayor and Members of City Council.
Elder Lea announced that the 13th Annual Western Virginia
Education Classic football game would be the first game played at
Ferrum College's new facility on September 1. The education classic
has partnered with the Roy Stanley Education Foundation and
$1,000.00 would be donated to the foundation for scholarships and
the cost of the game was only $5.00 to attend. He advised that tickets
could be purchased by contacting TAP and a bus to the game would
be provided for only $5.00 to ride.
b. Vacancies on certain authorities, boards, commissions and committees
appointed by Council.
Duane Smith was reappointed as a Commissioner of the Roanoke
Redevelopment and Housing Authority for a four -year term of office
ending August 31, 2016.
Tim Steller was appointed to replace Gail Burruss (Mental Health) as
a City representative to the Court Community Corrections Program
Regional Community Criminal Justice Board for a term of office
ending June 30, 2015.
Carolyn Barrett was appointed to fill the unexpired term of Leticia
Smith as a member of the Personnel and Employment Practices
Commission ending June 30, 2014.
Jeffry Parkhill (architect) was appointed for a one year term of office
ending June 30, 2013; and Cynthia Fendley (project manager) was
appointed for a two year term of office ending June 30, 2014, as
members of the newly created Building and Fire Code Board of
Appeals.
CERTIFICATION OF CLOSED MEETING. (5 -0)
12. ADJOURN - 3:20 P.M.
12
CITY OF ROANOKE
city courrctlr
.� "f�`y,� /; 215ChnrchA qS.W.
Noel CTa -IorM ,c,pl Building, Suite 456
Rourke, Virginia 24011 -1536
-- Telephones. (540) 853 -2541
DAVIDA.130W6RS Pex (540)853 -1145
M.—
August 6, 2012
The Honorable Mayor and Members
of the Roanoke City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of Council:
Council Wnahers
William D. Bestpitch
Raphael O "Ray' Ferris
Sherman R Lee
Anita.l. Mee
Court G. Rosen
Da >id B. Trinkle
This is to advise you that I will not be present at the 9:00 a.m. and 2:00 p.m. sessions of
Council on Monday, August 6, 2012. Best wishes for a successful meeting.
Sinc rely,
DOI Tikl
Council Member
DBT /ctw
August 6, 2012
The Honorable Mayor and Members
of the Roanoke City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of Council:
Council Members
William D. Bestpitch
Raphael E"Ray" Ferris
Shaman R Lea
Anita ]. Price
Court (i- Rosen
David B. 7 Ankle
This is to advise you that I will not be present at the 9:00 a.m. and 2:00 p.m. sessions of
Council on Monday, August 6, 2012. Best wishes for a successful meeting.
Sincerely,
Raphael E. Ferris
Council Member
REF /ctw
CITY OF ROANOKE
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CITY COUNCIL
+
I�
215 Church A c me. S. W_
Fuel C_ Taylor Municipal Building. Suite 456
3�
Roanoke, Virginia 34011 -1536
Telephone'. (540) 853 2541
DAN, IDA. BOWERS
Fax: (540) 853 -1145
Mayor
August 6, 2012
The Honorable Mayor and Members
of the Roanoke City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of Council:
Council Members
William D. Bestpitch
Raphael E"Ray" Ferris
Shaman R Lea
Anita ]. Price
Court (i- Rosen
David B. 7 Ankle
This is to advise you that I will not be present at the 9:00 a.m. and 2:00 p.m. sessions of
Council on Monday, August 6, 2012. Best wishes for a successful meeting.
Sincerely,
Raphael E. Ferris
Council Member
REF /ctw
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CITY OF ROANOKE
A �e, OFFICE OF THE MAYOR
215 CHURCH AVENUE, S.W., SUITE 452
\79 ' ROANOKE. VIRGINIA 24011 -1594
'L - rnLevHONE (540)553.2444
I-Ax, (54a) 553 -1 us
DAVIDA. BOWERS
Mayor
August 6, 2012
The Honorable Vice -Mayor and Members
of the Roanoke City Council
Roanoke, Virginia
Dear Members of Council:
This is to request a Closed Meeting to discuss vacancies on certain authorities, boards,
commissions and committees appointed by Council, pursuant to Section 2.2 -3711 (A)(1),
Code of Virginia (1950), as amended. A list of current vacancies is included with the
agenda for this meeting.
Sincerely,
David A. Bowers
Mayor
DAB:ctw
COMMITTEE VACANCIES /REAPPOINTMENTS
August 6, 2012
VACANCIES:
Three - yearterms of office to replace Eddie Wallace, Jr., Kee Bolling and Carl Kopitzke as members
of the Mill Mountain Advisory Committee ending June 30, 2015; and the unexpired term of office of
Richard Walters ending June 30, 2013.
Three -year term of office to replace Braxton Naff ending June 30, 2015; and an unexpired term of
Felicia Journiette ending June 30, 2014, as members of the Roanoke Neighborhood Advocates.
Three -year term of office to replace Jay Foster as a City representative of the Roanoke Valley -
Alleghany Regional Commission ending June 30, 2015.
Unexpired term of office of Letitia Smith as a member of the Personnel and Employment Practices
Commission ending June 30, 2014.
Unexpired term of office of Deirdra Williams as a member of the Fair Housing Board ending
March 31. 2015.
"1 CITY OF ROANOKE
OFFICE OF THE MAYOR
215 CIIURCII AVENUE, S. W., SUITE 452
ROANOKE. VIRGINIA 24011 -1594
TELEPHONE (540) 8912444
FAX (540)853.1145
DAVID A. BOWERS
Mayor
August 6, 2012
The Honorable Vice -Mayor and Members
of the Roanoke City Council
Roanoke, Virginia
Dear Members of Council:
This is to request a Closed Meeting to discuss the 2012 Citizen of the Year Award,
pursuant to Section 2.2 -3711 (A)(10), Code of Virginia (1950), as amended.
Sincerely,
David A. Bowers
Mayor
DAB:ctw
Briefing #1
CITY COUNCIL AGENDA REPORT
To: Honorable Mayor and Members of City Council
Meeting: August 6, 2012
Subject: Fair Housing Board Annual Report to Council
The Fair Housing Board is pleased to provide this Annual Report for 2012 to
City Council. As you will read below, the Board undertook a number of
activities during the past year and is looking to a new year of both
opportunities and challenges.
Purpose and Function:
Under the City Code, the Fair Housing Board is to serve as a source of public
information on fair housing through outreach, education and training. Through
a modest annual allocation from the City's Community Development Block
Grant (CDBG), detailed below, the Board has continued efforts to raise
awareness.
Membership:
During the past year, the Board worked diligently to secure a full complement
of members. This was accomplished by the appointment of three new
members, bringing the Board to a full membership of 7 active and involved
citizens. Unfortunately one member moved out of state and therefore had to
resign. The Board is actively working to fill that vacancy.
Outreach and Education Activities:
The Fair Housing Board is pleased to report a significant increase in activities
and outreach compared to prior years.
In line with the Board's mission, two Fair Housing Seminar sessions were held at
the Jefferson Center. The first session, held in October, 2011, was led by David
Beidler of the Legal Aid Society and Grimes Creasy of the law firm Johnson
Ayers & Matthews. This session focused on the legal aspects of the Fair
Housing Act and drew 65 property managers, realtors and citizens. The April,
2012 session was led by Mally Dryden -Mason of the Virginia Fair Housing
Office, and was similar to previous events and drew 235 participants.
In August of 2011, the Board conducted a presentation to residents of Melrose
Towers with about 40 in attendance. The Board also held a follow -up phone -in
clinic. In February and again in May of 2012, the board conducted
presentations to Trust House residents, with a total of 48 attending. The Board
also conducted a presentation to Trust House staff in July with regards to
identifying and reporting of fair housing complaints. 9 staff members
attended.
To accompany the proclamation of the month of April as Fair Housing Month,
the Board held a poster contest for elementary school children. There were 39
entries, an increase from 12 last year. All entries were displayed in the Main
library. The winning entry was displayed on a billboard and on the cover of the
Fair Housing Board's booklet "Fair Housing: What You Need to Know ". The
runner up entry was also displayed on a billboard.
The Fair Housing Board sponsored and provided input for an Analysis of
Impediments to Fair Housing Choice, which was presented to Council in a
separate report in March. The Analysis of Impediments is a requirement of the
Department of Housing and Urban Development of all localities utilizing HUD
funds, and provides a comprehensive review of policies and practices affecting
peoples' right to live anywhere they can afford.
Additionally, the Board purchased and donated to all 18 City elementary
schools copies of a book produced by the Greater New Orleans Fair Housing
Action Center entitled The Fair Housing Five and the Haunted House, which tells
the story of a group of children who investigate fair housing complaints against
a landlord.
Statistics:
Given the Board's education and outreach focus, persons who contact the City
about possible fair housing issues are provided information and referred to the
Virginia Fair Housing Office for additional assistance and to file complaints, if
they desire to do so. The Board periodically obtains the statistics on the
complaints filed with the State. In addition, the Board also attempts to obtain
data from local agencies such as TAP, Legal Aid and the RRHA that are often
contacted by persons who believe a fair housing rights issue has occurred. This
data helps the Board focus its education and outreach.
For the July 2011 to June 2012 period, two incidents of alleged housing
discrimination were reported by the local agencies to the Fair Housing Board.
The protected classes affected were familial status (1) and disability (1). One of
these incidents was filed by the complainants with the Virginia Fair Housing
Office and /or the U.S. Department of Housing and Urban Development (HUD).
Budget:
As stated earlier, to help support its activities, the Board receives an annual
CDBG allocation, currently set at $15,000. Based on prior activities, the
budgeted uses planned for the FY 2012 -2013 period are shown in the table
below. As recommended by the Analysis of Impediments, allocations to Fair
Housing Board activities were increased to 1% of total CDBG funding. The
additional $10,000 will be allocated to staff costs.
Fair Housing Board 2012 -2013 Budget
What Lies Ahead:
For FY 2012 -2013, the Fair Housing Board has several priorities:
The first priority will be to fill vacant positions and build cohesiveness among
board members. This will be accomplished with board training and team
building exercises, utilizing City of Roanoke Human Resources and other
sources.
The second is to organize and prepare for Fair Housing Seminars. A
recommendation coming from the Analysis of Impediments was for the Fair
Housing Board to concentrate its efforts more on active outreach rather than on
advertising. Thus, the Board has plans to increase the number of seminars for
Realtors, property managers, property owners and mortgage lenders from semi
annually to 3 times per year. The board will continue to schedule presentations
to both resident groups and staff of residential programs such as Trust House.
Third, the Board will continue to strive to further enhance its efforts in raising
public awareness regarding fair housing rights and responsibilities. The board
will continue to distribute its booklet "Fair Housing: What Everyone Should
Know ", continue its advertising and billboard campaign, and contract with an
agency to provide paired testing of rental properties. Using the results of this
testing, the Board will tailor outreach programs to inform both property owners
and the public.
Budget
Percent
Hall Rental
600
4%
Instructor Fees
500
3%
Board Training
350
2%
Supplies
350
2%
Promotional Items
300
2%
Printing - Brochures
150
1%
Printing - Seminar Materials
100
1%
Billboard
1200
B%
Apartment Guide
1000
7%
Booklet Printing
350
2 °%
Events
100
1%
Staff Costs
10,000
67%
Total
15,000
100 °%
What Lies Ahead:
For FY 2012 -2013, the Fair Housing Board has several priorities:
The first priority will be to fill vacant positions and build cohesiveness among
board members. This will be accomplished with board training and team
building exercises, utilizing City of Roanoke Human Resources and other
sources.
The second is to organize and prepare for Fair Housing Seminars. A
recommendation coming from the Analysis of Impediments was for the Fair
Housing Board to concentrate its efforts more on active outreach rather than on
advertising. Thus, the Board has plans to increase the number of seminars for
Realtors, property managers, property owners and mortgage lenders from semi
annually to 3 times per year. The board will continue to schedule presentations
to both resident groups and staff of residential programs such as Trust House.
Third, the Board will continue to strive to further enhance its efforts in raising
public awareness regarding fair housing rights and responsibilities. The board
will continue to distribute its booklet "Fair Housing: What Everyone Should
Know ", continue its advertising and billboard campaign, and contract with an
agency to provide paired testing of rental properties. Using the results of this
testing, the Board will tailor outreach programs to inform both property owners
and the public.
The Fair Housing Board hopes that Council finds this annual report informative
and useful. It's Chair and members stand ready to respond to Council's
questions and guidance.
Respectfully submitted,
t�Y �6q )
Anthony Reed
Board Vice Chair
c: Stephanie M. Moon, City Clerk
Timothy Spencer, Acting City Attorney
Ann H. Shawver, Director of Finance
R. Brian Townsend, Assistant City Manager for Community Development
Thomas N. Carr, Director of Planning, Building and Development
Briefing #2
COUNTRYSIDE PARK
& LICK RUN GREENWAY
ROANOKE CITY COUNCIL
PROGRESS UPDATE
AUGUST 6, 2012
INITIAL CONCEPT PLAN
PRESENTED JANUARY 2012
ROS
ALL ADA
ACCESSIBLE
ALIGNMENT
( PIED COMPLIANT
PRINCIPLES
THOU,HT TO BE
MOST. FINANCIALLY
FFASIRI F,
ONS
PROKEN
Al IGNMENT
ON ROAD
EXPERIENCE NOT
HIGHEST QUALITY
EXPFRIENCE
PRIORITY LIST & PUBLIC COMMENTS
PRESENTED SEPTEMBER 2011
PRIORITY LIST
1. GREENWAYS
1 LOOP TRAILS AND E ITNESS EQU I PMENT
?. PLAYGROLINii
9. SHLLI LR
S. RES] ROOM
SUMMARY OF CITIZEN COMMENTS
OVERWH ELM I N6 MAJOR TY A PPROVU) CONCEPT
^ CURVILINEAR DLSIGN
LOTS OF SHADE TRE.P. AND CANOPY
LOLSOF WILDFRON/FRC
• KEEP OOP TRAIUMDI H SMALI
MAR II Rf SIDENIAII. C.IIARAC Ii NiAI: SIf-,J(- TORE -_,
M IXIIIF( OF ;T(iNh A?!,I Wn ,i, MAIERIAI_S
LI. i I I i VI I ' S U,%
SFILIFEI /ffSTf!(io M TAUS ?(IA I rl,, ,D i,Hlifq<<
MAIi11J fl ITUFF 10 ENWAY NOI 1(111 OW SIRE II
I IKE 1 H IDEA OF ADUO AND>ENIOR ORIFN fFI1 FITNESS
IIATIONS
SCHEMATIC PLAN (OVERALL)
PARK AND GREENWAY DESIGN PROGRESS
owrr:uota$s�rr
\
PROS
j •
. LOOPiRAILADA
�C71MRA00��7VL
AGMBLE
Al INMENT
POANOKF
(P n D COMPLIANT
- s
MORE FINANCIALLY
FEASIBLE THAN
�:t
INITIAL ALIGNMENT
6p7 Wi�771r{J..e
�
_
�
CONTINUQUS
s•,�
t y, F•e
oa>
ALIGNMENT
n
UIGH QUALITY
USER EXPERIENCE
fiY� �,•":
C
VillI HIGIMGHr
'�•� -j�
EXISTING
-
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/E(,[
9NMYi IIi®I!�
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�NIIRIfRfMli®i1�`
SCHEMATIC PLAN RENDER
FERNCLIFF ALIGNMENT @ ROUTT RD -OOKING NORTH
GREENWAY LOCATION
IMAGES
EXISTING CORRIDOR
"Preservation areas should he linked via greenway corridors Such that riparian buffers, forest fragments, wetlands,
floodplains, steep slopes, and viewshed access are preserved in their naturai state and protected from development.
Countryside Muster Plan
LOOP TRAIL TYPICALS
FITNESS EQUIPMENT AND LANDSCAPE TYPES
MEADOW AND WIEDFLOWER ARIAS
1 OOP TRNL FITNESS EQUIPMENT
TYPK 1E CROSS Si U MN
OF NATURAL AREAS AND
i0011 TRAILS
MEADOW AND WIEDFLOWER ARIAS
1 OOP TRNL FITNESS EQUIPMENT
PARK AREA
PARK AND GREENWAY DESIGN PROGRESS
PARKING
� PLAY TRAIL..
bII
\� Y PLAY TRAIL STATION
f.
'2fS ZU
NATLRE P-AYGROUN
n
PARK CLOSEUP
NATURE • GREENWAVS • PARKS • RECREATION • TRAILS • DEVELOPMENT
ROANOKE
Is'
of 14
r
} r
I 1
®I
Wk
NATURE • GREENWAVS • PARKS • RECREATION • TRAILS • DEVELOPMENT 0 Of 14
- 71i�lllll
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"+
NATURE • GREENWAYS• PARKS • RECREATION • TRAILS • DEVELOPMENT 0 .' of 14 OP
PORTLAND AVE. GREENWAY /PARK ACCESS
PARK AND GREENWAY DESIGN PROGRESS
44
PORTLAND AVE. CONNECTION
SCHEDULE
WHERE WE ARE. WHATWE vE DCNF.
FEs. CONSTRUCTION TIMELINE TBD
2013
IAN. ■ NOTICE TO PROCEED
2013
DEC.
2012 BID OPENING
NOV.
zo2z
BID ADVERTISEMENT
OCT.
2ND CITY REVIEW SUBMISSION
2012
FIRST COMMENTS RECEIVED, 90% CONSTRUCTION DOCUMENTS
SEPT.
PUBLIC MEETING
2012 1 ST CITY REVIEW SUBMISSION 50% CONSTRUCTION DOCUMENTS
AUG
012
COUNCIL PRESENTATION
JULY PLANNING COMMISSION MEETING
2012
301E . REFINECONCEPT
2012
SITE VISIT
MAY . KICKOFF MEETING
m1z
PRELIMINARY STUDIES, CONCEPTS, AND MEETINGS (SEPT 2011 -MAY 2012)
NATURE -GREEN WAYS -PARKS • RECREATION • TRAILS • DEVELOPMENT
BRIEFING #3
DIVERSITY OVERVIEW
CY 2011
City of Roanoke
AGENDA
• Gender & Racial
Distribution
— Current Staff
— New Hires
— Promotions
• Challenges
• Internal Initiatives
• External Initiatives
Gender Distribution of All Staff
2009 2010 2011
■ Male
■ Female
Gender Distribution of New Hires
2009 2010 2011
(21) (121) (141)
■ Male
■ Female
Gender Distribution of Promotions
2009 2010 2011
(55) (107) (59)
■ Male
■ Female
CURRENT RACIAL DISTRIBUTION
Minorities
• City of Roanoke Staff
• local Roanoke City Workforce
2011 1 2010
21.06%
18.70%
20.97%
19.00%
• Roanoke City Population 1 38.12% I 31.22%
60%
50%
40%
30%
20%
10%
0%
Racial Distribution of Staff
' 79.81
W79.03 78.94
It _
('18.340 18.7 18.89
2.22% 2.17% �
2009 2010 2011
■ White
■ Black
■ Other
Racial Distribution of New Hires
2009 2010 2011
(6) (26) (25)
• White
• Black
• Other
Racial Distribution of Promotions
2009 2010 2011
(6) (26) (9)
■ White
• Black
• Other
CHALLENGES
• Public Safety
—Fire & EMS
Public Works
—Skilled Crafts
• Opportunities
— Promotions
—New Hires
INTERNAL INITIATIVES
• Diversity Advisory Council
• Diversity Month
• Lunch & Learns
• Leadership & Employee Development
EXTERNAL INITIATIVES
• Recruitment
- Efforts to increase minority Firefighters
• Partnerships
— Public Safety
— TAP This Valley Works
— Unpaid Summer Internship Program
• Municipal Volunteer Program
— Other Programs
Miscellaneous: City Council 08/6/12
National Night Out Events - Tuesday August 7, 2012
3530
Dona Ave NW on
Melrose
between 35th &
36th
St (Old Carl, Ants)
Michelle Love
Tuesday. August 07, 2012 Ashton
Heights
Pizza & beverages upper
lot at olfce
4 pm - 6 pm
904 -1165
SE Action Forum, Star
View Heights NH Watch,
FallonlWaverly NH Watch,
Riverdale - Grandview NH
Watch, Belmont NH Watch
Vista NH Watch,
Community Party and
Golden Park -1566 Cellist
rk 11
Tuesday, August 07, 2012
Buena
Momingside NH Watch
potluck
Ave BE
4 pm- 9pm
904-3122
BBC, Hot door, food
Apt complex pool house at
Katie
Hansbroug
Tuesday,Augus109,2012
Westwind Apartments
and fun
3069 Ordway Drive
Spm - ]pm
366 -2400
Fleming Court
Inter - National Night Out
Intersection of Holmes and
Phyllis Johnson
Tuesday. August 01, 2012
Neighborhood Watch
potluck celebration
Hurst NE
5 pm - Spin
3624273
Alexantler Gish House at
Joe Krafi
Tuesday, August 01, 2012
Old 5-0--t
Watermelon Social
641Walnul AVe SW
Spm -B pm
161 -0998
2002 Williamson Rd-
Oakland Tames
Fruit, beverages, and
behind bldg in tent facing
Dale Beaty
Tuesday, August 01. 2012
Neighborhood Watch
cookies
Noble Ave HE
6nm -7 pm
366 -8551
Hot dogs, burgers,
103 Hunt Ave NW upper
Theresa Cassiry
Tuesday, August 07, 2012
Anon Garden Apartments
chips beverages
lot at office
6 pm - 8 pm
362 -4821
vacant lot at corner of
Alfred Dow., Sr
Faidand Civic
Organization
Fish Fryl beverages
Kirkland & Faidand NW
6 nm - 9 pm
362 -3896
Tuesday, August 07, 2012
Estelle
Melrose Rugby and
Staunton Park - between
6'.30 pm-
McCadden
Tuesday, August 07, 2012
Loudon Melrose
Food l music
22nd & 23rd St NW
830 pm
342 -2163
Greater Huntington Area
Snacks and beverages
Joann Lynch
266
Tuesday, August 07, 2012
NH Watch
celebmhng community
2803 Huntington Blvd NW
1 pm -9pm
-1846
Ooodinated effort to
Countryside
'Light Up the Night with
Valerie Garner
3623984
Tuesday,August07 , 2012
Neighborhood Alliance
porch lights
Nroughout neighborhood
Future Events
St Thomas of Can[eibury
Church located it the
=.an
Aides Court NH Watch
corner Hubert&
Saturday, August 11, 2012
Assoc
13th Annual Cookout
Herchberger Rtl
CITY COUNCIL AGENDA REPORT
To: Honorable Mayor and Members of City Council
Meeting: August 6, 2012
Subject: Request a Public Hearing Authorizing a Contract for the Sale of a
Portion of City -Owned Property Located at 25 Church Avenue, S.E.
Background
South Commonwealth Partners, LLC, a South Carolina Limited Liability Company
(Purchaser), is seeking to purchase an approximately 11,500 square foot ground
floor portion of the Market Garage and a portion of the associated air rights above
the facility located at 25 Church Avenue, SE (Tax Map No. 401 5004) from the City
of Roanoke (City) for $800,000 in order to develop a hotel on a portion of the
property. Purchaser intends to convert the 9,689 square feet of City -owned first
floor vacant retail space as well as an additional 1,811 square feet in the garage
for use as a full - service lobby and additional hotel - related operations. Purchaser
also intends to acquire a portion of the air rights above the Garage upon which
Purchaser will construct a hotel of approximately 123 rooms.
Upon approval and execution of a Sales Contract, the City and Purchaser will also
negotiate a separate, but related, Development Agreement outlining the specific
roles and responsibilities of the parties for the development of the hotel, as well
as a Parking Agreement, and a Maintenance Agreement. A proposed Sales
Contract and detailed report to the City Council will be included in the August 20,
2012 agenda package.
Recommended Action:
Authorize the scheduling and advertising of a public hearing for the proposed sale
of an approximately 11,500 square foot portion of the Market Garage and a
portion of the associated air rights to South Commonwealth Partners, LLC., such
public hearing to be held on August 20, 2012, at 7:00 pm.
2 l7"'��--- - - - - --
Christopher P. Morrill
City Manager
Distribution: Council Appointed Officers
R. Brian Townsend, Assistant City Manager for Community Development
Susan Lower, Director of Real Estate Valuation
Robert Ledger, Economic Development Manager
Marc Nelson, Special Projects Coordinator
Y� _ c� u�o I
COUNCIL CITY - es
• • REPORT
t-
To: Honorable Mayor and Members of City Council
Meeting: August 6, 2012
Subject: Public Hearing for Authorization of the Issuance of Debt for School Capital
Projects
Background:
The Commonwealth has granted Roanoke City Public Schools an opportunity for $2,014,210
in interest -free Qualified Zone Academy Bonds (QZAB). The QZAB initiative is a federal
program that allows lenders, private business and schools to form a mutually beneficial
partnership to support education. The QZAB allocation can be applied to certain schools with
35 percent or greater free lunch eligibility and that meet certain other requirements. As a
result of the low cost of borrowing associated with QZABs, we may benefit from using this
allocation in lieu of the City's typical general obligation bonds to fund eligible school
projects. These QZABs must be issued by December 31, 2012.
The FYI - 17 adopted Capital Improvement Program (CIP) includes planned debt issuance of
$2 million in FYI and $5 million in FYI for School Capital Projects. Based on the timing
requirements of the QZAB program, projects initially planned for FYI will be best suited for
this program.
To proceed with the required process, a public hearing on issuance of this debt will be
needed. Issuing debt of approximately $2,015,000 in FYI 3 rather than FY14 will have a
minimal impact on the City's debt policy and on school debt service expenditures. It will have
no impact on the long term amount of debt issued as it represents an increased in planned
issuance in FYI and corresponding decrease in FYI 4.
Recommended Action:
Authorize a public hearing to be scheduled at City Council's 2:00 p.m. meeting on September
4, 2012, or as soon thereafter as the matter may be heard, on the issuance of a general
obligation bond not to exceed $2,014,210 for qualifying School Capital Projects. This will
entail proper notification of such public hearing on or about August 20`h and 271°.
L0�
ANN H. SHAWVER
Director of Finance
Distribution: Council Appointed Officers
Rita D. Bishop, Superintendent, RCPS
Curtis Baker, Deputy Superintendent for Operations, RCPS
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Chwch Avenue, S. W., Suite 456
Roanoke, Virginia 24011 -1536
Telephone: (540) 853 -2541
Taxi (540) 853 -1145
E -mail: clerk@roanakeva.gov JONATHAN E. CRAFT'
STEPHANIE M. MOON, MMC Deputy City Clerk
City Clerk
CECELIAT. WEBB
Assistant Deputy City Clerk
August 7, 2012
Deirdra Williams
2201 Jefferson Street, S. W., Apt. P
Roanoke, Virginia 24014
Dear Ms. Williams:
A communication from the City Clerk advising of your resignation as a member of the
Fair Housing Board was before the Council of the City of Roanoke at a regular meeting,
which was held on Monday, August 6, 2012.
On behalf of the Members of Roanoke City Council, I would like to express appreciation
for your service to the City of Roanoke as a member of the Fair Housing Board from
March 5, 2012 to June 21, 2012. Please find enclosed a Certificate of Appreciation and
an aerial view photograph of the Roanoke Valley in recognition of your service.
Sincerely,
)-�'��
Stephanie M. Moon, MMC
City Clerk
SMM:ctw
Enclosure
pc: Karl Kleinhenz, Secretary, Fair Housing Board
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STEPHANIE. M. MOON, MMC
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011 -1536
Telephone. (540) 853 -2541
Fax: (540) 851 -1145
F -mail elerk(W1rapokevagpv
August 6, 2012
The Honorable Mayor and Members
of the Roanoke City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of Council:
JONATHANE.CRAFT
Deputy City Clerk
CECFLIAT. WEBB
Assistant Deputy Cit> Clerk
This is to advise that Deirdra Williams has tendered her resignation as a member of the
Fair Housing Board, effective June 21, 2012.
rgSincerely, \
Stephanie M. Moon, MMC
City Clerk
From:
T.:
Subject RE: Reminder of meeting Monday
Dab: 06/18/201211:15 AM
To All: , s cep! to is a ail [espo 'so on notice of my res [. ._on .[om he City of Roanoke Fair Housing 9oara. As
of 6/21/2012I vi 11 no longer live in Roanoke. VA.
4ncerely
0eira[a will,...
Freedom Firs' t Creoie I-se
Call Center Mau ger
15901 3 38- 89 38 office
(540) 339 -8452 f
autlllamsafreeaemflrsl cle
snn)ect: Reminder of meeting Monday
Accord : .he
teat a reminder that re have a Bnara meeting this inmsg Mon as v, 18.
IBee attached file: Agenda 06182012.doc115ee attanhed file: 1.1—tes
052120 2.pdf)
Mall B. Rleinne -, n" ing Planner
PIshs-rf, Ballaing sea Veve lopm ent
city of Roanoke, VA
215 Church Avenue, Bw Room 312
nuke, VA 24011
Iphl 590 053 -5643
Ifx) 540 853 -6593
ka r 1. kle in hen x([oa m keva.o
The informal,.. —htei,.d in this e,art is cnnfidettiat and i
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the recipient. If yon area not cne intend:. r ".nr, env n cal ia.oe
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the cont Off is prohibited. :f yon re e
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pnv ry inf orm — or
ay re f ners.at
opi. ions of the auto[ eepreesed in this email.
..... ............................... this....... «..................,
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CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. w., suite 456
Roanoke, Virginia 24011 -1536
Telephone: (540) 85}2541
Fax: (540) 859 -1145
E -mail: derk*roanokeva.gov
JONATHAN ECRAFr
STEPHANIE M. MOON, MMC
Deputy City Clerk
City Clerk
CECELIA T. WEBB
Assistant Deputy City Clerk
August 7, 2012
Richard F. Walters
4407 Rushwood Street, N. W.
Roanoke, Virginia 24012
Dear Mr. Walters:
A communication from the City Clerk advising of your resignation as a member of the
Mill Mountain Advisory Board was before the Council of the City of Roanoke at a regular
meeting, which was held on Monday, August 6, 2012.
On behalf of the Members of Roanoke City Council, I would like to express appreciation
for your service to the City of Roanoke as a member of the Mill Mountain Advisory
Board from June 7, 2010 to August 6, 2012. Please find enclosed a Certificate of
Appreciation and an aerial view photograph of the Roanoke Valley in recognition of your
service.
Sincerely,
Stephanie Yn . rr e
City Clerk
SMM:ctw
Enclosure
pc: Nicole Ashby, Secretary, Mill Mountain Advisory Board
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August 6, 2012
The Honorable Mayor and Members
of the Roanoke City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of Council:
This is to advise that Richard Walters has tendered his resignation as a member of the
Mill Mountain Advisory Board, effective immediately.
Sincerely,
Stephanie M. Moon, MMC �J
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
.�
Roanoke, Virginia 24011 -1536
Telephone: (540) 853 -2541
Fax: (540) 853 -1145
E -mail clerWroanokcva.gox
JONATHAN F. CRAFT
A[ EPHANIE M. MOON, MMC
Deputy City Clerk
City Clerk
CECELI A T. NN EBB
Assistant Depute City Clerk
August 6, 2012
The Honorable Mayor and Members
of the Roanoke City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of Council:
This is to advise that Richard Walters has tendered his resignation as a member of the
Mill Mountain Advisory Board, effective immediately.
Sincerely,
Stephanie M. Moon, MMC �J
City Clerk
Michael To "Stephanie Moon' <Stephanie. Moon @roanokeva . gov,
Clark/Employees /City_of_Roa cc "Steven Buschor "<Sleven.Buschor @roanokeva.gov>
f; nose bee
08101/2012 10:50 AM
Subject Fwd: Formal Resignation from MMAC
FYI
R****# ** * * ** ** * * ** * *k
Michael Clark, CPRP, AFO
Parks and Recreation Manager
Roanoke Parks and Recreation
Sent from my iPhone
Begin forwarded message:
From: Ricwal @aol.com
Date: August 1, 2012 9:57:24 AM EDT
To: MichaeI.CIark@RoanokcVa.gov
Subject: Re: Formal Resignation from MMAC
Effective immediately, I, Richard F. Walters, resign from
the Mill Mountain Advisory Commission. Thanks to all on
the Commission as well Council for appointing me.
Schedule changes prohibit me from afternoon meetings.
Continued success and service to this important
Commission.
Regards, Richard F Walters
In a message dated 8/1/2012 8:22:39 A.M. Eastern
Daylight Time, Michael.Clark @RoanokeVa.gov writes:
Ric,
It was good talking with you this morning. As a follow -up to our
conversation, your email and letter to the MMAC Chair was never forwarded
to the Clerk's Office and they are in need of a formal resignation from
you. You can do so by replying to this email and I will forward it on to
the Clerk.
Thanks so much.
..
CITY OF ROANOKE
�A A
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Suite 456
Roanoke, Virginia 24011 -1536
Telephone: (540)853 -2541
Faa: (540)853 -1145
STEPHANIE M. MOON, MMC
E -mail clerk@roanokeva.gov
JONATHAN E. CRAFT
City Clerk
Deputy City Clerk
CECELIA T. t4EBB
A,40.tt Deputy City Clerk
August 7, 2012
Jonathan Craft, Secretary
Fire and Building Code Appeals Board
Roanoke, Virginia
Dear Mr. Craft:
This is to advise you that Justina Megginson for a one -year term of office ending June 30,
2013; Dan L. Brokaw for a two -year term of office ending June 30, 2014; and Justin B.
Biller and Nelson D. Reed for three -year terms of office, each, ending June 30, 2015, have
qualified as members of the Building and Fire Code Board of Appeals.
Sincerely, \�
Stephanie M. Moon, MMC
City Clerk
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to -wit:
I, Dan L. Brokaw, do solemnly swear (or affirm) that I will support the
Constitution of the United States of America and the Constitution of the Commonwealth
of Virginia, and that I will faithfully and impartially discharge and perform all the duties
incumbent upon me as a member of the Building and Fire Code Board of Appeals for a
two -year term of office, commencing July 1, 2012 and ending June 30, 2014, according
to the best of my ability. So help me God.
t� /V a /
DAN L. B OKAW
The foregoing oath of office was taken, sworn to, and subscribed before me by Dan L.
Brokaw on this day of 2012.
Brenda S. Hamilton, Clerk oft Circuit Court
By Z , Clerk
Ck,I Dales and yuaGficnuon5'BAdi, and Pim('o& B.,d 0 Appeals /Den Bmkew,w� d.0
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to -wit:
I, Justin B. Biller, do solemnly swear (or affirm) that I will support the
Constitution of the United States of America and the Constitution of the Commonwealth
of Virginia, and that I will faithfully and impartially discharge and perform all the duties
incumbent upon me as a member of the Building and Fire Code Board of Appeals for a
three -year term of office, commencing July 1, 2012 and ending June 30, 2015,
according to the best of my ability. So help m God.
I
J S I B. BILLER
The foregoing oath of office was taken, sworn to, and subscribed before me by Justin B.
Biller on this Z7"day oQ 2012.
v 61
Brenda S. Hamilton, Clerk of the Circuit Court
B l � C erk
CkjcI oatl s and qualifications Bun Iding and Fire Code Board of Appealx Dan Brokaw oaili doc
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to -wit:
I, Nelson D. Reed, do solemnly swear (or affirm) that I will support the
Constitution of the United States of America and the Constitution of the Commonwealth
of Virginia, and that I will faithfully and impartially discharge and perform all the duties
incumbent upon me as a member of the Building and Fire Code Board of Appeals for a
three -year term of office, commencing July 1, 2012 and ending June 30, 2015,
according to the best of my ability. So help me God.
�
NELSON D. ED
The foregoing oath of gffice was taken, sworn to, and subscribed before me by
Nelson D. Reed this 4? day of7s–Av 2012.
Brenda S. Hamilton, Clerk of the Circuit Court
Ck,d /o&and qunlificeuons /BUfldl, and fire Cod, B.ud 4A,p 1,Nd,o. D. Rsd.e,h. d.c
k S —
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to -wit:
I, Justina K. Megginson, do solemnly swear (or affirm) that I will support the
Constitution of the United States of America and the Constitution of the Commonwealth
of Virginia, and that I will faithfully and impartially discharge and perform all the duties
incumbent upon me as a member of the Building and Fire Code Board of Appeals for a
one -year term of office, commencing July 1, 2012 and ending June 30, 2013, according
to the best of my ability. So help me God.
TINA K. MEGGI SON
The foregoing oath of office was taken, sworn to, and subscribed before me by
nn —
Justina K. Megginson on this0day of �U 2012.
Brenda S. Hamilton, Clerk of the Circuit Court
By jb� , Clerk v
Ckjcl /omh, and yualificauons /Budding and Fire C,,de Boa,d& A,,e Whm.. Mcggtns.n oA&,
August 7, 2012
Sheila Umberger, Secretary
Roanoke Public Library Board
Roanoke, Virginia
Dear Ms. Umberger:
This is to advise you that Sharon L. Ramey has qualified as a member of the Roanoke
Public Library Board, for a three -year term of office ending June 30, 2015.
Sincerely,
. ty.J
Stephanie M. Moon, MMC
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., suite 456
Roanoke, Virginia 24011 -1536
Telephone: (540)853 -2541
Fax: (540)853 -1145
STEPHANIE M. MOON, MMC
E -n"': derkL°roanakeva.gov
JONATHAN E. CRAFT
City Clerk
Deputy City Clerk
CECELIAT. WEBB
Assistant Deputy City Clerk
August 7, 2012
Sheila Umberger, Secretary
Roanoke Public Library Board
Roanoke, Virginia
Dear Ms. Umberger:
This is to advise you that Sharon L. Ramey has qualified as a member of the Roanoke
Public Library Board, for a three -year term of office ending June 30, 2015.
Sincerely,
. ty.J
Stephanie M. Moon, MMC
City Clerk
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to -wit:
I, Sharon Landesman Ramey, do solemnly swear that I will support the
Constitution of the United States of America and the Constitution of the Commonwealth of
Virginia, and that I will faithfully and impartially discharge and perform all the duties
incumbent upon me as a member of the Roanoke Public Library Board for a three -year
term of office commencing July 1, 2012 and ending June 30, 2015, according to the best of
my ability. So help me God.
vt
SHARON LANDESMAN RAME
The foregoing oath of office was taken,
sworn ��\''''''to, and subscribed before me by Sharon
Landesman Ramey this 1q 'ay of 2012.
Brenda S. Hamilton, Clerk of the Circuit Court
_ ��jk Clerk
II
/ I
a
STEPHANIE M. MOON, MMC
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011 -1536
Telephone: (540)853 -2541
Faa: (540)853 -1145
E -mail: elerk@roanokeva.gov
August 7, 2012
Captain Monti Lee, Secretary
Towing Advisory Board
Roanoke, Virginia
Dear Captain Lee:
JONATHAN E. CRAYr
Deputy City Clerk
CECELIAT. WEBB
Assistant Deputy City Clerk
This is to advise you that Randall Simmons has qualified as the Citizen at Large
representative of the Towing Advisory Board fora term of office ending October 31, 2014.
Sincerely,
i
Stephanie M. Moon
City Clerk
h. Y- C�
MMC
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to -wit:
I, Randall Simmons, do solemnly swear that I will support the Constitution of the
United States of America and the Constitution of the Commonwealth of Virginia, and
that I will faithfully and impartially discharge and perform all the duties incumbent upon
me as the Citizen at Large representative of the Towing Advisory Board for a term
ending October 31, 2014, according to the best of my ability. So help me God.
Randall Simmons
The foregoing oath of office was taken, sworn to, and subscribed before me by Randall
Simmons this lc� day of 5d 2012.
Brenda S. Hamilton, Clerk of the Circuit Court
Cs
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 6th day of August, 2012.
No. 39455- 080612.
A RESOLUTION authorizing acceptance of a Victim /Witness Assistance Program grant
from the Commonwealth of Virginia Department of Criminal Justice Services, and authorizing
execution of any required documentation on behalf of the City.
BE IT RESOLVED by the Council of the City of Roanoke as follows:
The City Manager is hereby authorized on behalf of the City to accept from the
Commonwealth of Virginia Department of Criminal Justice Services a Victim/Witness Assistance
Program grant in the amount of $117,419 for Fiscal Year 2012 -2013, such grant being more
particularly described in the report to Council dated August 6, 2012.
2. The local cash match for Fiscal Year 2012 -2013 shall be in the amount of $31.891.
1 The City Manager is hereby authorized to execute and file, on behalf of the City, any
documents setting forth the conditions of the grant in a form approved by the City Attorney.
4. The City Manager is further directed to famish such additional information as may be
required by the Department of Criminal Justice Services in connection with the acceptance of the
foregoing grant or with such project.
ATTEST:
YY> . �rD�vJ
% �_� City_Clerk.
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 6th day of August, 2012.
No. 39456- 080612.
AN ORDINANCE to appropriate funding from the Commonwealth of Virginia for
the Victim Witness Program Grant, amending and reordaining certain sectionsof the 2012-
2013 Grant Fund Appropriations, and dispensing with the second reading by title of this
ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that the following
sections of the 2012 -2013 Grant Fund Appropriations be, and the same are hereby,
amended and reordained to read and provide as follows
Appropriations
Regular Employee Salaries
35- 150 - 4554 -1002
$ 100,433
City Retirement
35- 150- 4554 -1105
9,678
ICMA Retirement
35- 150- 4554 -1115
3,455
FICA
35- 150 - 4554 -1120
7,947
Medical Insurance
35- 150 - 4554 -1125
16,668
Dental Insurance
35- 150- 4554 -1126
1,017
Life Insurance
35- 150 - 4554 -1130
1,195
Disability Insurance
35- 150 - 4554 -1131
339
Telephone
35- 150 - 4554 -2020
812
Administrative Supplies
35- 150 - 4554 -2030
3,133
Dues and Memberships
35- 150 - 4554 -2042
75
Training and Development
35- 150- 4554 -2044
2,338
Postage
35- 150 - 4554 -2160
2,220
Revenues
Victim Witness FY13 - State
35- 150 - 4554 -4554
117,419
Victim Witness FY13 - Local Match
35- 150 - 4554 -4555
31,891
Pursuant to the provisions of Section 12 of the City Charter, the second reading
of this ordinance by title is hereby dispensed with.
ATTEST:
y Cler • D>T
City Clerk.
GOMMONWEALTFI -� OF `IIRGINI
(J R
y f
DONALD S CAL Sao T i ho n 0
COMMON% E ALTHS Al [ OR NEY Fi N11 -01,01
CITY OF ROANOKE
OFFICF OF THL (OJ IMONWFALTH SATTORNLY
315 CHURQI AVFNUL
ROANOKF, ORICNIA 24016
August 6, 2012
Honorable David A. Bowers, Mayor
Honorable Court G. Rosen, Vice -Mayor
Honorable William D. Bestpitch, Council Member
Honorable Raphael E. Ferris, Council Member
Honorable Sherman P. Lea, Council Member
Honorable Anita J. Price, Council Member
Honorable David B. Trinkle, Council Member
Dear Mayor Bowers and Members of City Council:
Subject: Acceptance of the Victim Witness Program Grant
Background:
The Victim/Witness Assistance Program has been awarded a twelve month $117,419 grant
( #13- S8554VW12) from the Department of Criminal Justice Services (DCJS). This grant
will allow the Victim/Witness Assistance Program to continue to provide comprehensive
information and direct services to crime victims and witnesses in accordance with the
Virginia Crime Victim and Witness Rights Act.
The Victim/Witness Program continues to operate with a full -time coordinator for the Circuit
Court, as well as one full -time assistant forthe Juvenile and Domestic Relations Court and
one full -time assistant for the General District Court.
The Victim/Witness Program is coordinated by the Office of the Commonwealth's Attorney
Considerations
The cost to the City for the grant would be $31,891 as a local cash match for a total grant
budget of $149,310. The local cash match reflects the three percent pay raise for FY
2012 -2013. This local cash match is included in the General Fund FY 2012 -2013 adopted
budget in the Transfer to Grant Fund account (01- 250 - 9310 - 9535).
Recommendations:
Accept the Victim/Witness Grant #1 3-S8554VW1 2 of $117,419 with the City of Roanoke
providing $31,891 as a local cash match from the funding provided in the Transfer to Grant
Fund account.
Authorize the City Managerto sign and execute all appropriate documents, approved as to
form by the City Attorney, to obtain Grant #1 3-S8554VW1 2.
Adopt the accompanying budget ordinance to establish revenue estimates of $117,419 in
state grant funds and $31,891 in local match in the Grant Fund, to transfer local match
totaling $31,891 from the General Fund and to appropriate funding totaling $149,310 as
outlined on Attachment A in accounts to be established in the Grant Fund by the Director of
Finance.
Respectfully submitted,
Donald S. Caldwell
Commonwealth's Attorney
DSC:jsl
c: Christopher P. Morrill, City Manager
Timothy Spencer, Acting City Attorney
Ann H. Shawver, Director of Finance
Stephanie M. Moon, City Clerk
Victim Witness Coordinator
ATTACHMENT A
PROGRAM BUDGET
1002
Regular Employee Salaries
$ 100,433
1105
City Retirement
$ 9,678
1115
ICMA Retirement
$ 3,455
1116
ICMA Match
$ 0
1120
FICA
$ 7,947
1125
Medical Insurance
$ 16,668
1126
Dental Insurance
$ 1,017
1130
Life Insurance
$ 1,195
1131
Disability Insurance
$ 339
2020
Telephone
$ 812
2030
Administrative Supplies
$ 3,133
2042
Dues /Membership
$ 75
2044
Training and Development
$ 2,338
2144
Travel
$ 0
2160
Postage
$2,220
TOTAL $149,310
CITY COUNCIL AGENDA REPORT
To: Honorable Mayor and Members of City Council
Meeting: August 6, 2012
Subject: Acceptance of the Victim Witness Program Grant
I concur with the recommendation from Donald S. Caldwell, Commonwealth's
Attorney for the City of Roanoke, with respect to the subject referenced above.
I recommend that City Council accept funding from the Department of Criminal
justice Services in the amount of $117,419 with the City of Roanoke providing
local match funding in the amount of $31,891 - totaling $149,310.
Christopher P. Morrill
City Manager
Distribution: Council Appointed Officers
Tim Cribbs, President
Pathfinders for Greenways, Inc.
P. O. Box 8553
Roanoke, Virginia 24014
Dear Mr. Cribbs and Ms. Belcher
JONATHAN E. CRAFT
Deputy City Clerk
CECELIA T. WEBB
Aesislant Deputy City Clerk
Liz Belcher, Greenway Coordinator
Roanoke Valley Greenway Commission
P. O. Box 29800
Roanoke, Virginia 24018
I am enclosing copy of Resolution No. 39458- 080612 accepting donations of funds from
the Roanoke Valley Greenway Commission and the Pathfinders for Greenways, Inc., in
the total amount of $625,000.00 to be used for the City's Bridge the Gap section of the
Roanoke River Greenway Construction Project. On behalf of the Roanoke City Council,
I wish to express sincere appreciation to you for the donation of funds.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, August 6, 2012.
Sincerely,
1 Jv
Stephanie M. Moon, MMC
City Clerk
Enclosure
PC: Christopher P. Morrill, City Manager
Timothy R. Spencer, Acting City Attorney
Ann H. Shawver, Director of Finance
R. Brian Townsend, Assistant City Manager for Community Development
CITY OF ROANOKE
tea.
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
!�
Roanoke, Virginia 24011 -1536
Telephone: (540) 853 -2541
Fax: (540)853 -1145
STEPHANIEM. MOON, MMC
E -mail: elerk@roanokeva.gov
City Clerk
August 7, 2012
Tim Cribbs, President
Pathfinders for Greenways, Inc.
P. O. Box 8553
Roanoke, Virginia 24014
Dear Mr. Cribbs and Ms. Belcher
JONATHAN E. CRAFT
Deputy City Clerk
CECELIA T. WEBB
Aesislant Deputy City Clerk
Liz Belcher, Greenway Coordinator
Roanoke Valley Greenway Commission
P. O. Box 29800
Roanoke, Virginia 24018
I am enclosing copy of Resolution No. 39458- 080612 accepting donations of funds from
the Roanoke Valley Greenway Commission and the Pathfinders for Greenways, Inc., in
the total amount of $625,000.00 to be used for the City's Bridge the Gap section of the
Roanoke River Greenway Construction Project. On behalf of the Roanoke City Council,
I wish to express sincere appreciation to you for the donation of funds.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, August 6, 2012.
Sincerely,
1 Jv
Stephanie M. Moon, MMC
City Clerk
Enclosure
PC: Christopher P. Morrill, City Manager
Timothy R. Spencer, Acting City Attorney
Ann H. Shawver, Director of Finance
R. Brian Townsend, Assistant City Manager for Community Development
�T
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 6th day of August, 2012.
No. 39457- 080612.
A RESOLUTION accepting the Virginia Department of Transportation's
(VDOT) award of Transportation Revenue Sharing Program Funds to the City in the
total amount of $2,830,000, to be allocated among four Projects; authorizing the City
Manager to execute a VDOT Standard Project Administration Agreement for the
Projects as set forth below, which will require the City to provide matching funds of
$2,830,000; and authorizing the City Manager to take such further actions and execute
such further documents as may be necessary to obtain, accept, implement, administer,
and use such funds for the four Projects as set forth below.
BE IT RESOLVED by the Council of the City of Roanoke as follows:
1. The City of Roanoke hereby accepts the VDOT award of Transportation
Revenue Sharing Program Funds in the total amount of 2,830,000 to be provided by
VDOT for the FY13 time period for the four Projects set forth below, with the City
providing local matching funds in the total amount of $2,830,000, with such funds to be
allocated among the four Projects referred to below, all as more fully set forth in the
City Council Agenda Report dated August 6, 2012, to this Council.
2. The four Projects referred to above together with the amount of such
VDOT Program Funds to be provided and the City matching funds to be provided are as
follows:
A. 9" Street over NS Railway Bridge Rehabilitation in Southeast Roanoke.
VDOT Program Funds- $700,000
City Matching Funds - $700,000
R 13 VDOT Revenue Sharing Pro®mAw radoc
1
B. Pheasant Ridge Road Reconstruction.
VDOT Program Funds- $130,000
City Matching Funds - $130,000
C. City -Wide Storm Drain Improvements.
VDOT Program Funds- $1,100,000
City Matching Funds - $1,100,000
D. Roanoke River Greenway Construction for the connection between
Roanoke and Salem. (This is for the City's Bridge the Gap section of the
Roanoke River Greenway from Bridge Street to Salem)
VDOT Program Funds- $900,000
City Matching Funds - $900,000
(Of the City Matching Funds of $900,000, a total of $625,000 is being
donated by the Roanoke Valley Greenway Commission and the
Pathfinders for Greenways, Inc., to be used by the City for this Project
for part of the City's required matching funds).
3. The City Manager is hereby authorized to execute a VDOT Standard
Project Administration Agreement substantially similar to the one attached to the above
Agenda Report to this Council for the above four Projects in connection with the VDOT
Program Funds, together with the required City matching funds mentioned above. Such
Agreement shall be approved as to form by the City Attorney.
4. The City Manager is hereby authorized to take such further actions and
execute such further documents as may be necessary to obtain, accept, implement,
administer, and use such funds in the total amount of $2,830,000 from VDOT, together
with $2,830,000 in City matching funds, for the above four Projects, with any such
documents to be approved as to farm by the City Attorney.
ATTEST:
A4� ' ' 1'
City Clerk.
R -FYI3 VDOT Revevue Sharing Rogram Aw d.d.c 2
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 6th day of August, 2012.
No. 39458- 080612.
A RESOLUTION accepting donations of funds from the Roanoke Valley
Greenway Commission and the Pathfinders for Greenways, Inc., in the total amount of
$625,000 to be used for the City's Bridge the Gap section of the Roanoke River
Greenway Construction Project to be used as matching funds on behalf of the City in
connection with the Virginia Department of Transportation's ( "VDOT ") Transportation
Revenue Sharing Program Funds; authorizing the City Manager to execute any
necessary documents, provide any information, and to take any necessary actions in
order to obtain, accept, receive, implement, administer, and use such funds; and
expressing the City's appreciation for such donations.
WHEREAS, the City has received an award of $900,000 from VDOT's
Transportation Revenue Sharing Program for use for the Roanoke River Greenway
Construction Project between Roanoke and Salem, provided that the City will supply
matching funds in the amount of $900,000;
WHEREAS, the Roanoke Valley Greenway Commission and the Pathfinders for
Greenways, Inc., have been successful in their campaign to raise funds to assist the City
in being able to provide matching funds for such Project and they are donating to the
City the total amount of $625,000 toward the $900,000 needed for the City's matching
funds for the Project. The donation amounts consist of $200,624.04 from the Roanoke
Valley Greenway Commission and $424,375.96 from the Pathfinders for Greenways,
Inc.; and
R- Donation to Ciry 6om Rke Valley G, m , Comm, et al for FYI3 VDOT Rw.n Sharing Progam Award.doc 1
WHEREAS, the City wishes to express its sincere appreciation and gratitude to
the Roanoke Valley Greenway Commission and to Pathfinders for Greenways, Inc., for
their donations of such funds.
THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke as
follows:
1. The City of Roanoke hereby accepts the donations totaling $625,000
from the Roanoke Valley Greenway Commission and Pathfinders for Greenways, Inc.,
as noted in the City Council Agenda Report dated August 6, 2012, to this Council.
2. The City Manager is authorized to execute any necessary documents,
provide any information, and to take any necessary actions in order to obtain, accept,
receive, implement, administer, and use the donated funds for use as part of the City's
matching funds for the Roanoke River Greenway Construction Project as mentioned
above and as set forth in the Agenda Report.
3. This Council wishes to express its sincere appreciation and gratitude and
that of the citizens of the City of Roanoke to the Roanoke Valley Greenway
Commission and to Pathfmders for Greenways, Inc., for their generous donations to the
City for improvements to the Roanoke River Greenway Construction Project between
Roanoke and Salem.
ATTEST:
City Clerk.
R- Donation m City 6om Rke Valley Gremway Comm, et al for M3 VDOTRe,,., Sharing Program Award.do, 2
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 6th day of August, 2012.
No. 39459- 080612.
AN ORDINANCE to appropriate funding from the Virginia Department of
Transportation Revenue Sharing Program, Roanoke Valley Greenways Commission and
Pathfinders for Greenways, Inc., and transfer funding from the Paving Program and
Neighborhood Storm Drain Program to the 9th Street SE Over NSRW Bridge Rehabilitation,
Pheasant Ridge Road Reconstruction, City -wide Storm Drain Improvements, and
Roanoke River Greenway projects, amending and reordaining certain sections of the 2012-
2013 General, Capital Projects, and Grant Funds Appropriations and dispensing with the
second reading by title of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that the following
sections of the 2012 -2013 General, Capital Projects, and Grant Funds Appropriations be,
and the same are hereby, amended and reordained to read and provide as follows:
General Fund
Appropriations
Transfer to Capital Projects Fund
Fees for Professional Services
Capital Proiects Fund
Appropriations
Appropriated from General Revenue
Appropriated from State Grant Funds
Appropriated from State Grant Funds
Appropriated from State Grant Funds,
Appropriated from General Revenue
Appropriated from State Grant Funds
Appropriated from General Revenue
Revenues
Transfer from General Fund
VDOT — Pheasant Ridge Road
VDOT — 9th St over NSRW Bridge Rehab
VDOT — City -Wide Storm Drain Improvement
VDOT — Rke River Greenway - Bridge the Gap
01 -250- 9310 -9508 $ 130,000
01- 530 -4120 -2010 (130,000)
08- 530 - 9534
-9003
130,000
08 -530- 9534
-9007
130,000
08- 530 - 9734
-9007
1,100,000
08- 530 - 9964
-9007
700,000
08- 620- 9201
-9003
275,000
08- 620 - 9201
-9007
900,000
08- 620- 9753
-9003
( 275,000)
08- 110 -1234 -1037 130,000
08- 530 - 9534 -9534 130,000
08- 530 - 9964 -9964 700,000
08 -530- 9734 -9734 1,100,000
08- 620 - 9201 -9204 900,000
Grant Fund
Appropriations
Construction -Other 35- 620- 4368 -9065 $ 625,000
Revenues
Pathfinders for Greenways FY13 35 -620- 4368 -4368 424,376
Roanoke Valley Greenway Commission FY13 35- 620 - 4368 -4369 200,624
Pursuant to the provisions of Section 12 of the City Charter, the second reading
of this ordinance by title is hereby dispensed with.
ATTEST:
City Clerk.
CITY COUNCIL AGENDA REPORT
To: Honorable Mayor and Members of City Council
Meeting: August 6, 2012
Subject: Acceptance of FYI VDOT Revenue Sharing Program Award -
Authorization for New VDOT Agreement and Appropriation of
Funds and Acceptance of a Donation
Background
On October 17, 2011, City Council authorized the City Manager to submit an
application to VDOT for funds from VDOT's FYI Transportation Revenue
Sharing Program in the total amount of $2,830,000, which required a City
match of $2,830,000. Funds were requested for the following projects:
1. 9" Street over NS Railway Bridge Rehabilitation in Southeast Roanoke.
2. Pheasant Ridge Road Reconstruction.
3. City -Wide Storm Drain Improvements.
4. Roanoke River Greenway Construction for the connection between
Roanoke and Salem ( "Bridge the Gap ").
Considerations:
City staff has been notified that VDOT has awarded the City a total of
$2,830,000 from VDOT's FY13 Transportation Revenue Sharing Program. In
accordance with the award, VDOT has provided the City with a VDOT Standard
Project Administration Agreement, attached to this report, for providing the
$2,830,000 in Revenue Sharing funds. Such agreement requires a local match
from the City in the amount of $2,830,000. Funds are to be allocated for the
four (4) projects as set forth below:
1. 91" Street over NS Railway Bridge Rehabilitation in Southeast Roanoke -
$700,000. City match funding will be provided by using $700,000 from
the City's planned FY 2013 capital project funds for Bridge Repair and
Replacement through the planned issuance of bonds. The $700,000 is
available in the 9" St over NSRW Bridge Rehabilitation project account.
Pheasant Ridge Road Reconstruction - $130,000. City match funding will
be provided by transferring $130,000 from the City's planned FY 2013
operating funds for the Paving Program to the Pheasant Ridge Road
Reconstruction project account.
3. City -Wide Storm Drain Improvements - $1,100,000. City match funding
will be provided by using $1,100,000 from the City's planned FY 2013
capital project funds for Neighborhood Storm Drain Program through the
planned issuance of bonds. The $1,100,000 is available in the
Neighborhood Storm Drain Projects account.
4. Roanoke River Greenway Construction - for a 2.6 mile section of
greenway between Roanoke and Salem - $900,000. City match funding
will be provided as follows:
a. $275,000 from the Comprehensive Greenway Trail project will be
transferred to the Roanoke River Greenway - Bridge the Gap.
b. $625,000 donation from Roanoke Valley Greenway Commission
and Pathfinders for the Greenways, Inc. Both the Roanoke Valley
Greenway Commission and Pathfinders for Greenways, Inc., are
spearheading the private fundraising effort to help "Bridge the Gap"
between Salem and the City of Roanoke. Their offer to raise funds
and dedicate such towards the development of the Roanoke River
Greenway Trail was presented to Council in the fall of 2011 in an
effort to match the City's VDOT Revenue Sharing funds. At this
time, these respective organizations would like to donate a
combined total of $625,000 towards this effort.
Recommended Action
Accept VDOT's award of Transportation Revenue Sharing Program Funds in the
total amount of $2,830,000 as set forth above, which will be allocated as set
forth above among the four (4) projects referred to above, with the City
providing local matching funds in the amount of $2,830,000.
Authorize the City Manager to execute a VDOT Standard Project Administration
Agreement substantially similar to the one attached to this City Council Agenda
Report dated August 6, 2012. Such Agreement shall be in a form approved by
the City Attorney.
Authorize the City Manager to take such further actions and execute such
further documents as may be necessary to obtain, accept, implement,
administer, and use such funds in the amount of $2,830,000 from VDOT,
together with $2,830,000 in City matching funds, for the four (4) projects as
referred to above.
With regard to the Roanoke River Greenway Construction, accept the donation
from Roanoke Valley Greenway Commission and Pathfinders for Greenways,
Inc., in the amount of $625,000, and authorize the City Manager to utilize such
funds for the further development of the Roanoke River Greenway Trail between
Bridge Street and City of Salem, as set forth above.
Adopt the accompanying Budget Ordinance to
I. Establish revenue estimates for the FYI VDOT funds and appropriate
funding in the same amount to the expenditure accounts as follows:
a. 91" Street over NS Railway Bridge Rehabilitation in Southeast
Roanoke - $700,000; project account 08 -530 -9964, 91" St over
NSRW Bridge Rehabilitation.
2
b. Pheasant Ridge Road Reconstruction - $130,000; project account
08- 530 -9534, Pheasant Ridge Road Reconstruction.
c. City -Wide Storm Drain Improvements - $1,100,000; project account
08 -530 -9734, Neighborhood Storm Drains Projects.
d. Roanoke River Greenway Construction - $900,000; project account
08- 620 -9201, Roanoke River Greenway - Bridge the Gap.
2. Establish revenue estimate for a total donation of $625,000 from the
Roanoke Valley Greenway Commission ($200,624) and Pathfinders for
Greenways, Inc. ($424,376), and appropriate funding in the same total
amount to account 35- 620 -4368, Roanoke River Greenway - Bridge the
Gap.
3. Transfer funds as follows:
a. $130,000 from FY 2013 Paving Program, account 01- 530 -4120-
2010 to account 08 -530- 9534 -9003, Pheasant Ridge Road
Reconstruction.
b. $275,000 from Comprehensive Greenway Trail funds, account 08-
620- 9753 -9003, to account 08- 620 - 9201 -9003, Roanoke River
Greenway - Bridge the Gap.
J�a px
Christopher P. Morrill
City Manager
Distribution: Council Appointed Officers
Sherman M. Stovall, Assistant City Manager for Operations
Robert K. Bengtson, P.E., Director of Public Works
Steven C. Buschor, Director of Parks and Recreation
Philip C. Schirmer, P.E., L.S., City Engineer
Mark D. Jamison, P.E., PTOE, Transportation Division Manager
City of Roanoke
Project 0000- 128 -R19, U000- 128 -R20, 0000- 128 -R22, 0000- 128 -R21,
UPC 102747,102768,102772,102769
STANDARD PROJECT ADMINISTRATION AGREEMENT
State -aid Projects
Project Number
UPC
Local Government
0000 - 128 -R19
102747
U000- 128 -R20
102768
U000- 128 -R22
102772
0000 - 128 -1121
102769
City of Roanoke
THIS AGREEMENT, made and executed in triplicate this day of
2012, by and between the City of Roanoke, Virginia, hereinafter referred to as the
LOCALITY and the Commonwealth of Virginia, Department of Transportation, hereinafter
referred to as the DEPARTMENT.
WHEREAS, the LOCALITY has expressed its desire to administer the work described
in Appendix A, and such work for each improvement shown is hereinafter referred to as the
Project; and
WHEREAS, the funds shown in Appendix A have been allocated to finance the
Project(s) and the funding currently allocated or proposed for the project(s) does not include
Federal -aid Highway funds; and
WHEREAS, both parties have concurred in the LOCALITY's administration of the
phase(s) of work for the respective Project(s) listed in Appendix A in accordance with
applicable federal, state and local laws and regulations.
NOW THEREFORE, in consideration of the mutual premises contained herein, the
parties hereto agree as follows:
The LOCALITY shall:
a. Be responsible for all activities necessary to complete the noted phase(s) of each
Project shown in Appendix A, except for activities, decisions, and approvals which
are the responsibility of the DEPARTMENT, as required by federal or state laws and
regulations or as otherwise agreed to, in writing, between the parties.
b. Receive prior written authorization from the DEPARTMENT to proceed with the
project.
c. Administer the project(s) in accordance with guidelines applicable to Locally
Administered Projects as published by the DEPARTMENT.
d. Provide certification by a LOCALITY official of compliance with applicable laws
and regulations on the State Certification Form for State Funded Projects or in
another manner as prescribed by the DEPARTMENT.
City of Roanoke
Project 0000- 128 -R19, U000- 128 -R20, U000- 128 -R22, 0000- 128 -R21,
UPC 102747,102768,102772,102769
e. Maintain accurate and complete records of each Project's development of all
expenditures and make such information available for inspection or auditing by the
DEPARTMENT. Records and documentation for items for which reimbursement
will be requested shall be maintained for not less than three (3) years following
acceptance of the final voucher on each Project.
f No more frequently than monthly, submit invoices with supporting documentation to
the DEPARTMENT in the form prescribed by the DEPARTMENT. The supporting
documentation shall include copies of related vendor invoices paid by the
LOCALITY and also include an up -to -date project summary and schedule tracking
payment requests and adjustments.
g. Reimburse the DEPARTMENT all Project expenses incurred by the DEPARTMENT
if due to action or inaction solely by the LOCALITY the project becomes ineligible
for state reimbursement, or in the event the reimbursement provisions of Section
33.1 -44 or Section 33.1 -70.01 of the Code of Virginia, 1950, as amended, or other
applicable provisions of state law or regulations require such reimbursement.
h. On Projects that the LOCALITY is providing the required match to state funds, pay
the DEPARTMENT the LOCALITY's match for eligible Project expenses incurred
by the DEPARTMENT in the performance of activities set forth in paragraph 2.a.
i. Administer the Project in accordance with all applicable federal, state, and local laws
and regulations. Failure to fulfill legal obligations associated with the project may
result in forfeiture of state -aid reimbursements
j. If legal services other than that provided by staff counsel are required in connection
with condemnation proceedings associated with the acquisition of Right -of -Way, the
LOCALITY will consult the DEPARTMENT to obtain an attorney from the list of
outside counsel approved by the Office of the Attorney General. Costs associated
with outside counsel services shall be reimbursable expenses of the project.
k. For Projects on facilities not maintained by the DEPARTMENT, provide, or have
others provide, maintenance of the Project upon completion, unless otherwise agreed
to by the DEPARTMENT.
2. The DEPARTMENT shall:
a. Perform any actions and provide any decisions and approvals which are the
responsibility of the DEPARTMENT, as required by federal or state laws and
regulations or as otherwise agreed to, in writing, between the parties.
b. Upon receipt of the LOCALITY's invoices pursuant to paragraph Lf, reimburse the
LOCALITY the cost of eligible Project expenses, as described in Appendix A. Such
reimbursements shall be payable by the DEPARTMENT within 30 days of an
acceptable submission by the LOCALITY.
City of Roanoke
Project 0000- 128 -R19, U000- 128 -R20, O000- 128 -R22, 0000- 128 -R21,
UPC 102747,102768, 102772, 102769
c, If appropriate, submit invoices to the LOCALITY for the LOCALITY's share of
eligible project expenses incurred by the DEPARTMENT in the performance of
activities pursuant to paragraph 2.a.
d. Audit the LOCALITY's Project records and documentation as may be required to
verify LOCALITY compliance with applicable laws and regulations.
e. Make available to the LOCALITY guidelines to assist the parties in carrying out
responsibilities under this Agreement.
3. Appendix A identifies the funding sources for the project, phases of work to be
administered by the LOCALITY, and additional project- specific requirements agreed to
by the parties. There may be additional elements that, once identified, shall be addressed
by the parties hereto in writing, which may require an amendment to this Agreement.
4. if designated by the DEPARTMENT, the LOCALITY is authorized to act as the
DEPARTMENT's agent for the purpose of conducting survey work pursuant to Section
33.1 -94 of the Code of Virginia, 1950, as amended.
Nothing in this Agreement shall obligate the parties hereto to expend or provide any
funds in excess of funds agreed upon in this Agreement or as shall have been included in
an annual or other lawful appropriation. In the event the cost of a Project is anticipated to
exceed the allocation shown for such respective Project on Appendix A, both parties
agree to cooperate in providing additional funding for the Project or to terminate the
Project before its cost exceeds the allocated amount, however the DEPARTMENT and
the LOCALITY shall not be obligated to provide additional funds beyond those
appropriated pursuant to an annual or other lawful appropriation.
6. Nothing in this agreement shall be construed as a waiver of the LOCALITY's or the
Commonwealth of Virginia's sovereign immunity.
The Parties mutually agree and acknowledge, in entering this Agreement, that the
individuals acting on behalf of the Parties are acting within the scope of their official
authority and the Parties agree that neither Party will bring a suit or assert a claim against
any official, officer, or employee of either party, in their individual or personal capacity
for a breach or violation of the terms of this Agreement or to otherwise enforce the terms
and conditions of this Agreement The foregoing notwithstanding, nothing in this
subparagraph shall prevent the enforcement of the terms and conditions of this
Agreement by or against either Party in a competent court of law.
The Parties mutually agree that no provision of this Agreement shall create in the public,
or in any person or entity other than parties, rights as a third party beneficiary hereunder,
or authorize any person or entity, not a party hereto, to maintain any action for, without
limitation, personal injury, property damage, breach of contract, or return of money, or
property, deposit(s), cancellation or forfeiture of bonds, financial instruments, pursuant to
the terms of this of this Agreement or otherwise. Notwithstanding any other provision of
this Agreement to the contrary, unless otherwise provided, the Parties agree that the
LOCALITY or the DEPARTMENT shall not be bound by any agreements between the
City of Roanoke
Project 0000- 128 -R19, U000- 128 -R20, 13000- 128 -R22, 0000- 128 -R21,
UPC 102747,102768,102772,102769
either party and other persons or entities concerning any matter which is the subject of
this Agreement, unless and until the LOCALITY or the DEPARTMENT has, in writing,
receive a true copy of such agreement(s) and has affirmatively agreed, in writing, to be
bound by such Agreement.
9. This agreement may be terminated by either party upon 30 days advance written notice.
Eligible Project expenses incurred through the date of termination shall be reimbursed in
accordance with paragraphs Lf, Lg, and 2.b, subject to the limitations established in this
Agreement and Appendix A. Upon termination and unless otherwise agreed to, the
DEPARTMENT shall retain ownership of plans, specifications, and right of way for
which state funds have been pmvided, unless all state funds provided for the Project have
been reimbursed to the DEPARTMENT by the LOCALITY, in which case the
LOCALITY will have ownership of the plans, specifications, and right of way.
THE LOCALITY and DEPARTMENT acknowledge and agree that this Agreement has
been prepared jointly by the parties and shall be construed simply and in accordance with its fair
meaning and not strictly for or against any party.
THE LOCALITY and the DEPARTMENT further agree that should Federal -aid
Highway fonds be added to the project, this agreement is no longer applicable and shall be
terminated. The LOCALITY and the DEPARTMENT mutually agree that they shall then enter
into a Standard Project Administration Agreement for Federal -aid Projects.
THIS AGREEMENT, when properly executed, shall be binding upon both parties, their
successors, and assigns.
THIS AGREEMENT may be modified in writing by mutual agreement of both parties.
The remainder of this page is BLANK
City of Roanoke
Project 0000- 128 -R19, U000- 128 -R20, U000- 128.R22, 0000- 128 -R21,
UPC 102747, 102768, 102772, 102769
IN WITNESS WHEREOF, each party hereto has caused this Agreement to be executed
as of the day, month, and year first herein written.
CITY OF ROANOKE, VIRGINIA:
Typed or printed name of signatory
Signature of Witness
NOTE: The official signing for the LOCALITY most attach a certified copy of his or her
authority to execute this agreement.
COMMONWEALTH OF VIRGINIA, DEPARTMENT OF TRANSPORTATION:
Commissioner of Highways
Commonwealth of Virginia
Department of Transportation
Signature of Witness Date
Attachment
Appendix Al —
UPC 102747
Appendix A2 —
UPC 102768
Appendix A3 —
UPC 102772
Appendix A4 —
UPC 102769
Appendix Al
P eat
Number. 0000.126x1.
urG:
Lawlily ODNS#
---
wkly dress (ind 21PM):
ProieatL00allOnZIP +4:
ro wt Namtlw
cope: Concrete deck 8 steel bearin rahalulluthat,o0ncrete re stmt stmt beams lueate sharetl use th
Fmm: 500' before b inni of brld e
o 500' after end of brill e
val Pmeq..MUMr Canbd Ha: John A. WN (Sd0)853 -2%J1
Dew MwO Pmled Gourdianx Contact ldn: NYWIIa CaMM1ers (540)307-rA05
_ - 'Pr ea[COYCantl
RSimouriamem
Leal %PPR'vpa50n tar
Fu.T Pe
Law Share Anbud
Lmanmbaaemmlw
Mezimw Reimburs0 t Larzliry
(EMmweddC 1 -LCUI pyaa. 11eWl,uM -EM
wDT �' q' me
Plbse
EsMnmeE Pmpct CP9a
FuMalype
fCfmaa4wu dop Oro nu
Pnsfminar, EnardaiM,
$2.500
Rewnae&Ladn
50%
51,250
$1'350
(A +D+GDaE +FI
State MalcM1
Lowl MatcM1
W
$1400000
5100 OO
W
$0
5p
$0
ToGI PE
E2.500
51?50
$t'Y`A
$0
RigintofWay&UNdes
SO
Reronue Shan
50%
50
$n
SO
m
ToGI RA
CoiayuglPn
$1.397.WO
R.uer.ssfiorg
$505.750
4590,750
SD
0%
W
TPGi cx
$1391.500
s69B,1W
4009,TS0
Ilrowe Estimated Cwt
$1.400.000
5100 a00
41M.000 3505.a00
Total Maximum Reimbursement by VOOT to Lowl! Lease Lacal Sharel $7N.000
Estimarwel JLM. Lacal Share and VDOT Ex •na.. $695.000
P h FlnanclO
Aggre9aw Allacadod$
Revenue SM1ann9
Revenue SM1anng
(A +D+GDaE +FI
State MalcM1
Lowl MatcM1
$1400000
5100 OO
$1DDDO0
__.___ Program and.proJ!cItSpeclflc Fundfdfl_R+quiremedb - -._.
.This pq C IoIIMaOmin sl C" cwUanw unto vDOTt 61Y3M A4mmlMesetl Pmi is IaMtM
• The Paiact Is bew xmch.ar aMma#3 and MUMSMIEenhe wiNVDOT's'. Dean Manual (Llsl Appopdehe GUldear Manwp
• ldls phopd Is a Revenue Sharing pNl� and MUM 1011mx Ne pram0ues xllMtt In Ne Gul2e tONe Reuehve $Intlng PrOyam.
• ThawnelilywillcmNmnN operate and malmaln Nefarnh, ,axMxU E.SMUIh Ne Oe&9n GawkdVB IxObcl OealleROMNe LoCelllyauMepLenlb pmlM wmplellonwttnrMepplwal
f[I¢ DzpartmenL IM IvalirylnlareMlya9mesi by vecWOn d Nbalaevnem, to make hea41u0an, e011m plryslsa$y m moManly, as ragulrpd by Na DepaN-
• TRisealimiNdfunOSpmjeC TM Lmallty shallhe roapnal4lafwany a%ilbhul fuMly in excess of $700.000 (K."Gcable)
• FMMwed ehgble VDOTMO.ambased on V.OTprocea>oq SERF(ff pplimhle)antliropdfbn. MyaNltiwalassl mamaymwAInaddRbmlVOOTdurgea.
• In..,d - -wiN $53.1 -2]05 oI1M1e Cwb dVYpnH, IMS gOjed mu610e InMeteu antl et IeaAe WNOn of Na Nnds expended by June 19, 2D15 w Ne pgedmay w sublMto Cealloca0on.
• RUMM,. Shen, Funds abwe mnsiG oNC bH., FlMal YaMe:
.FY 13- $1.4 p.w0 ($mn[W LmaMY Md VDO.o00 VDOT
• IDGlpw)eetmis allans: $IADO,DOD
Autlbnmd LOW iry Olfelal antl tlde
Typ0 corded name of pvwn slgnbg
AWona 1VDOTONea1
ResmmenWOOn M.6 DUM
Types w primed rams MwfMM si9nMG
Version 8119111
Appendix A2
Pnallgi Number. UOOO- 12&1220
Pwj «I LOas4on ZIP14:
UPC:
L.Iiy DUNSk
Locality Adtlrew (Intl ZIPW):
PrgeG NartaEw .-
pe' Installation of new storm drain faciuues throe howl the Ci
,/?"` S LOLafp05
a:m Ci Wide
acallryP Ry Marogar CanlactlNO'. bhn A. Wltl 15<01&32I30
epaNner(PmiWCCadeg"Re COmactlnb: MkMlle GruNele 500)30I3V08
Prd)etErtlmaaa
Pr
PrelimvW E iM¢n
R'MMWaand UtiMiea
C..,nn
Towl Fid.oM COrt
611ma1¢U Loeali 'est Eepsmas
SO
S1W..
$2.CBS,acO
$2.195,000
$E.S.
EsamauM VDOTP 'wt Es nse5
$2m0
SO
42500
ES9maletl Tp101Pm etl fA9B
$2,500
3100.000
5203).500
$2.200,000
Total Maximum Reimbursement by VDOT to LogatityjUds Legal Shaw $1,100,000
Eedma[ed TOtal Reimburwmenib VDOT to Lprall Lem L «al share and VDOT Ex Noses $10noo
Pro dinnadaln
Pr
xl Cwt and RelmburSol
nT
— -- --
A99m1Wts=2111ri
Raosnua5hadng
Revenue Sharing
s
MaiRehnhuxment me ureenvnb
Plow
EWmeletl ProjeU Co.
$1,10010 h
LOCaI atlbn br
Loral Shan, Amavnl
(E�mated Cosl -Local rau
(MmVDOT rsanaa -6L
$2,200.000
$1100000
Fu. lyye
(Comm NOmerap dove my
%Path
FuMaT
5 101 VOOT
rellmilaryE Ireemg
$2,500
Revere Shan
30%
$1.250
5 +'250
So
$0
So
$0
SO
m
51.250
TPMIPE
$2.500
51,1m
mofwa aU0110as
$100,000
Rmenca Shah
$0%
ss0,000
3.00.«0
so
m
Toalaw
8100,000
$sOpoO
�e,aW
nsaaaon
SSN7.590
Reusnue snarl
m%
$100&,150
$I,oae.]50
ox
m
50
Tole C
1 $2.001,500
51,048.750
sl,o4e,TW
En.o.OW
&1000,000 S+WS,OW
oral ESnmarid Cast
52,20DSW
Total Maximum Reimbursement by VDOT to LogatityjUds Legal Shaw $1,100,000
Eedma[ed TOtal Reimburwmenib VDOT to Lprall Lem L «al share and VDOT Ex Noses $10noo
Pro dinnadaln
A99m1Wts=2111ri
Raosnua5hadng
Revenue Sharing
(AeRaCaO+PF)
Shia0000
$1,10010 h
$2,200.000
$1100000
81100000
Tre ROkuwIll on mnesncled and maintained lna.orden wNl VDOrs, ukan Manual (Unit Applepnale Golde or Mai M)
mmS proud M a Fevers Sharing vrMea+ana mum+alew+ne pare]vr. set ronn vn Ne Guae W me awerue shams, Progran
TM LauIIIy W.Il mnlinm bopemla altl malnfaM the facllM aswnW ied.SMtld U9 designkaluRS ORM1e pmjet bSelneretl bylM LOCaIirysWegmnllo pmjedmmpMimw 'ttMaeppmval
I tM1e Dewnnam,lln 1«allb ilymrercNagmea by mecwen elmaagreemerc, ro maxe reailWOn eiva� pnysseny or marelodly, as reanired M me ocpsnmem
TNSkammnedhndspnadt The L «anb arell Ce mponaiae ra am addni0nm nsding Ne :eeod $+a D3.000 (IleppiiWMe)
Estindi ellglda V00T Wpnlses ve heal.. VDOT prom 9SEW(iisposable) and Inspec+lon. Anyaddl0onalass emeyrm9maMMmal VDOTChaMse,
In sCOrdanmailM1 §]3. +.23.05 N Ue P1de NYryMU, Nis pmjatmud be inilielad enJ et Iwo a paNan al Ne Nnda espsnded by Jum 19.2o15or Ne qqH may be sutyed lod ®Itcation.
Reserue Shares, Finds above when of the eltrMng Feat yeas-
eFV13- $2.2W.0001$1,100,000LC<eln $1.100,030 OT)
Tablprofedtlbeselena S2.200,000
AJ11m2ed Legality 01 and! dale
Typed or plirded naneaf rown signing
AlnlpdadV TCMlC101
RewmmerAalion and Dale
Typed or p rion rome of person si
Version $119111
Appendix as
Peeect Number O00042 21 OPQ 102]09 Luce Ci of Roanoke
Pmjecl Lpxon ZiNkl;
Locality WNSp
LWelty Address (Ind ZIP.a):
Pro M Ma"Ale,
k' Cesi n end mne W ctien of Roanoke River Greenwa connection behveen Roanoke and Salem City
From: Bride Street In Roanoke Ulty
o: Salem CI Unnits
o hpeU hknB ar Contact lnlx adlnA.wM1590)853 -2136
epsNnM prgmlCmtliMaCmtacllNo: Mkhdb Lauttnrs (Sa0)W7 -NOB
. - Pfolact Esdmat.
Foralminar, Enneecon,,
R'ht of Wa, antl Utilities
Canoneeln
Tdi Ealimala]CPN
ESIImMedbW' ec1 Ex n 3547SW 550.000 51,197,5[0 11 SI,T85,000
EglmaletlVWTPro tE't $2WO SC 52AC SS,c00
EctimalM Trial en COSls c 55w WK) 5`A.WO Si/'d1,nW 51,BW.lIW
Pao etC and Relmhunameht
Plow
Esnmaled R' ecl Cott.
'S
Fulls type
,me lwn yP-.
Loeal% Parllclpl'ml fv
FundsT
Iscal Sure Amount
Mnemeia
.I.c<al
Rabmabo Relmaursemumto
LouYey
(Max. Pelrl tunbrerc -Est.
V➢UT
Pramuu i.,,
5550 .WO
ReeewsN'
SM:
$V5..aoo
a
W w
w
0
ToW PE
SSW,000
5275.000
®Ia W Way &Ulilltie
Seth
Reveres SN
50%
525.000 w
That RW
SWIM
825,000
Coreblwlion
$1200 wo
Rim. SM1an
50%
$SW.WD
SO
W
5500.003
0%
TWY CN
"gag
51.MO.WO
feel 0
Coal
$1,BJOJp]
UU.WJ
1 SMM
W05 TOO
Total Maximum Raimburseaant bet VDOTW LOCall Lac. LOCal Share
wo.oW
E.Unathd Total R.I. bu aaementN VDOT to LOCali Les. LOCel Share and VDOT En enses
$89R,DW
Peahowt Financing
Revenue S1haM1Tg
Slate Match
Revenue Slating
Local Match
Aggregate Allowdon.
(MB.C.D EaF)
$908,900
$90o too
S1 eao.0o0
D_ aDk?(_ SpeUDgFUnallg_Rapplaetlwnts.___
zTh¢poleq yHllbe 6dminl ed xpNaw ac YDOTaafth Ors, emi Pmpcf. UnentI
• The
hk parlay vdl bacm Sn a Plot. .11f6. the em VDOPS: Ilrtan lMnwl (tlzl Appmplie Wdep Lblual)
. Tnla pmjecl6 a Reverese BheM1ag ProjeG antl muslldbwlM pr¢eduree sN (wN in Ne GuNe to Ilse 0.eRilue SbaMg Ptoy2m.
TM ImlllywB O>Mruebryualeaad meiMe'n IM Isilry ascrrsNtled. SMWd IMdouignf0alure6 M Ne pyecl MaXaad by tle LaralaysubzxlueN b Prajecl [ompellm xi11uN appaaal el
na oaparlmen.lremcareymaeery agrees, gaxmnomdn¢ apr.amarc. to make renimam, ealrerpryaloully r/ mwaleny. as reaaretl gore oepemmat.
. ThNih.tmnealwat gee TM LaWly sbel Ce resppnelde lwanv eemomYluneb0nearess of SU]PW (Il.noickitt
• EsvmNed efigibm VOCT espenaes are need on VDDT procataing SERP al... Icable) -o aspOVUke Fny additlmrW astlstance may rmull In MdM1bnal WOT cluryee.
• N aRYNarce will) §33.123.05 W Iln CMa M VapMa.11vs rymjxtmu# be Irllllal9] all BI BBeIb pOnGl dtt6 WfAS expvded gJUne 18.2015 p Ne pmlecl may[6 ale{a! IP dwloslbn.
• Ravewe 5tamg Funde Wove —A of the lelbMnO FlSml Team:
-113- 518C],0 W ($.0.'V,0.'V LeGlity aW W OO.OW VOOT)
11, Total project allmationz: S1,w0,x0
AWtiame d Locanly DRC'al antl dale
Typod or pitied name of Amon slgnlrg
Ault amed VOOT Olfcal
Rammma'gar nand Ome
Type w aatled name of persanclg.Fp
Wrslon 8119/11
Appendix AS
rte em roomer. caw- ,m +.aa
Pmfact Loeatlan ZlPa4:
v. v. .•�.. ._.
loraliry DUN #
oeallly Add29s {ipd 21Pe4):
Prgact Narrativa
ope' RewnstrudlDn of Pheasant RItlDe RDad
From: Inters¢ n of Franklin Road is Pheasant rudge Road
0.25 mi East from intersectlon at Franklin Road
Ircafiry Pgot Manager CNni WD'. bDnA. WM15108532T3e
pepaDmMl PlryectCwnliNlor COntacl ln(p: MichellecamNSS(5a0)3e] -$109
Total Maximum Reimburse mentb VDOTto Losd Less Local Share Sl-DD0
Esemahatl TOtai Reimburaementb V)OT to Larali oas Local Shut. and VDOT Ex arses s125.000
Pio Flnancin
AggregaM Allocations
Revenue Sharing
Revenue Shadn0
1
(AeBaCeDeE +F)
State M.Wh
Local Maleh
5130000
$130000
$290,000
P_,ugnand pfolect5padtic Funding Re4uhsmen4 .__._ ..._..._ _..._._
•1M1IS plajaiYWlEe eEminlsWe InaCmWtl whhVWn LooWMmnatoll PMecls Nanual
•Toe g,jeomillee¢nslrvrdM andmainlaln. in....wMVDOis'. IIMn Manual (LI#Appmpnale GJde st Marren
. Tnla mjM is a Revenue SW,, proien are rust. —ire plome.aNlade In Iba Guld Io Na Rewnua SIUMa Ragan.
e The Local V xn J wMr. In a ware@ pM reign On We". conWwkd. SImAd ina d "In realazes of V9 Wp.1 be W. and Dy IM Lacellty aubal.M b lmj,mmmp4— wlllwul appwal
Ithe Ce, ..ill1.14yIMBIMII,e,mon.lry onegen of Ing.,mo..a, to melee regrelion,¢leer p1,.1, or mp gher1,. mou red W tip NM run aIt,
•Tile lee rimliro fukapmje6 TM LZZIiryslmllmrespnaldefor any atldlbtul lulling lnesess of $INWO (M epungh'j
• EAlmead eggs M07 eapansea are based m VOOT plomuYg SERF (I applicable) and Irspeolon. Any sensorial wa scarce Ile, rw0 N addXmnal VGOT merges.
• In eswdeno with §33.1 -2305 of the s de G V,,mm, this project mug be Initialed all at leeHa pMond Na Nom expeMM by Jun 19, MIS or the W act may be zu j.la d- 14-0an.
• Remue at., FUMa ¢mom menial of dm ldlmm9 Fla. yeua:
•FVf3- 5hoo— (3f300WLrce13yand$IW.MMD0T)
• Total pmjeM allocatbns: $iw.MD
MllwdzM Latallly Mehl all date
Typed or p04d name of preon arguing
Authorized VOOT Offleal
RacomneMamnand Date
T,md or pdnW name of person dgning
Version 8A 9l11
M,
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 6th day of August, 2012.
No. 39460 - 080612.
A RESOLUTION authorizing acceptance of the Edward Byrne Memorial Justice
Assistance Grant from the Virginia Department of Criminal Justice Services, and authorizing
execution of any required documentation on behalf of the City.
BE IT RESOLVED by the Council of the City of Roanoke as follows:
The City of Roanoke does hereby accept from the Virginia Department of
Criminal Justice Services, the Edward Byme Memorial Justice Assistance Grant in the amount of
$48,748, with a local match required from the City in the amount of $3,451, for the term
beginning July 1, 2012, through June 30, 2013, to be used for an Intensive Supervision Juvenile
Probation Program, as more particularly described in the City Council Agenda Report dated
August 6, 2012.
2. The City Manager is hereby authorized to execute and file, on behalf of the City,
any documents necessary to accept the grant, in a form approved by the City Attorney.
3. The City Manager is further directed to furnish such additional information as
may be required in connection with the City's acceptance of this grant.
ATT�JEj�SSITS /
City Clerk
R -Edward Byrne Memorial laaioe Asvia Greet ffit i,e Supervision].,mile & obn.." 2012.doc
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 6th day of August, 2012.
No. 39461 - 080612.
AN ORDINANCE to appropriate funding from the Federal government through
the Commonwealth of Virginia for the Roanoke Intensive Supervision Juvenile
Probation Program, an Edward Byme Memorial Justice Assistance Grant, amending
and reordaining certain sections of the 2012 -2013 Grant Fund Appropriations, and
dispensing with the second reading by title of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that the following
sections of the 2012 -2013 Grant Fund Appropriations be, and the same are hereby,
amended and reordained to read and provide as follows:
Appropriations
Regular Wages
35- 630 - 4996 -1002
$ 37,111
Retirement
35- 630 -4996 -1105
5,789
FICA
35- 630 - 4996 -1120
2,839
Health Insurance
35- 630 - 4996 -1125
5,292
Dental Insurance
35- 630 - 4996 -1126
331
Life Insurance
35- 630 - 4996 -1130
476
Disability Insurance
35- 630 - 4996 -1131
101
Cellular Telephone
35- 630 - 4996 -2021
600
Administrative Supplies
35- 630- 4996 -2030
443
Local Mileage
35- 630 - 4996 -2046
549
Revenues
Intensive Supervision Grant FYI - State
35- 630 - 4996 -4996
48,748
Intensive Supervision Grant FYI - Local
35- 630 - 4996 -4997
4,783
Pursuant to the provisions of Section 12 of the City Charter, the second reading
of this ordinance by title is hereby dispensed with.
ATTEST:
City Clerk.
CITY COUNCIL AGENDA REPORT
To: Honorable Mayor and Members of City Council
Meeting: August 6, 2012
Subject: Acceptance of Continuation Funding of Edward Byrne Memorial
Justice Assistance Grant UAG) Funding — Intensive Supervision
Juvenile Probation Program
Background:
The Virginia Department of Criminal Justice Services has awarded the City of
Roanoke federal funding from the Edward Byrne Memorial justice Assistance
Grant program for an Intensive Supervision Juvenile Probation Program for the
third consecutive year. The amount of the grant is $48,748 for a one year term
beginning July 1, 2012. The grant requires a local match of $3,451. The local
match is available and will be transferred from the Grant Matching Fund
account (35-300-9700-5415). An additional transfer from the General Fund to
the Grant Fund (01- 250- 9310 -9535) in the amount of $1,332 will be needed to
fund the 3% pay raise effective July 1 , 2012. The Intensive Supervision Juvenile
Probation Program is operated by the City of Roanoke Human Services
Department, Juvenile Justice Services Division with a cooperative supervision
agreement with the 23 -A Court Service Unit (CSU). The funding provides for
one Specialized Probation Officer to handle an intensive caseload of high risk
youth with drug trafficking offenses.
The focus of this program is to reduce recidivism of non - violent offenders and
improve the outcomes of youth in aftercare and reentry. The program uses the
"Intensive Supervision Juvenile Probation" evidence -based strategy from the
Office of Juvenile Justice and Delinquency Prevention (OJJDP) Model Programs
Guide. The program has four intensive program phases designed to provide
assessment and supervision, counseling, community service and reparation,
and preparation for the youth's independent functioning in the community.
Considerations:
Services for this specialized population of juvenile offenders will continue
uninterrupted as they progress through program phases. More frequent and
intensive probation supervision and intervention leads to the goals of reduction
of number of youth with drug trafficking offenses, prevents recidivism, and
diverts juvenile offenders from more serious crimes that can lead to
incarceration. In the program's first year, no youth participating in the program
were charged with new drug offenses.
Recommended Action
Adopt a resolution accepting the Edward Byrne Memorial Justice Assistance
Grant funding from the Virginia Department of Criminal Justice Services Grant
# 1 3- C2134AD1 1 for the Intensive Supervision Juvenile Probation Program.
Authorize the City Manager to execute any forms required by the Virginia
Department of Criminal Justice Services in order to accept these funds; such
documents to be approved as to form by the City Attorney.
Adopt the accompanying budget ordinance to establish revenue estimates for
Federal grant funds of $48,748. Transfer funding in the amount of $3,451
from the Grant Matching Account fund (35- 300 - 9700 - 5415), and $1,332 from
the General Fund (01- 250- 9310 -9535) to the Grant Fund. Appropriate funding
in the amount of $53,531 to expenditure accounts to be established by the
Director of Finance as detailed in Attachment A.
Christopher P. Morril
City Manager
Distribution: Council Appointed Officers
Brian Townsend, Assistant City Manager for Community Development
Jane R. Conlin, Director of Human and Social Services
Carol Tuning, Human Services Coordinator
Attachment A
Edward Byrne Memorial Justice Assistance Grant– Intensive Supervision Juvenile
Probation Program
2012 -2013 Account Set -up Transactions
Account No.
Description
Amount
35- 630 - 4996 -4996
Federal Pass -thru Revenue - 2012/2013
Byrne JAG grant # 13- C2134AD11
$48,748.00
35- 630 - 4996 -4997
Local Revenue - Transfer from Grant
Matching Account Fund (35- 300 -9700-
5415
$3,451.00
35- 630 -4996 -4997
Local Revenue– General Fund Transfer to
Grant Fund (01- 250- 9310 -9535) to cover
3% pay raise effective 7 /1/12
$1,332.00
Total Revenues
$53,531.00
Expenditures:
35- 630 - 4996 -1002
Regular Salaries
$37,111.00
35- 630 - 4996 -1105
Retirement
$5,789.00
35- 630 - 4996 -1120
FICA
$2,839.00
35- 630 - 4996 -1125
Health
$5,292.00
35- 630 - 4996 -1126
Dental
$331.00
35- 630 - 4996 -1130
Life
$476.00
35- 630 -4996 -1131
Long Term Disability
$101.00
35- 630-4996 -2021
Telephone Cellular
$600.00
35- 630 - 4996 -2030
Administrative Supplies
$443.00
35- 630 - 4996 -2046
Local Mileage
$549.00
Total Expenditures
$53,531.00
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
/// The 6th day of August, 2012.
No. 39462 - 080612.
A RESOLUTION accepting the Juvenile Justice and Delinquency Prevention Title II grant
made to the City in collaboration with Family Service of Roanoke Valley, from the Virginia
Department of Criminal Justice Services, and authorizing execution of any required documentation
on behalf of the City.
BE IT RESOLVED by the Council of the City of Roanoke as follows:
1. The City of Roanoke does hereby accept the Juvenile Justice and Delinquency
Prevention Title II grant made to the City from the Virginia Department of Criminal Justice
Services in the amount of $65,000, with a local match from the City of $32,500, to be provided by
Family Service of Roanoke Valley, making a total award of $97,500, for the term beginning July 1,
2012, through June 30, 2013, to be expended on the City of Roanoke's Positive Action program, an
evidence based treatment program designed to reduce youth substance use and youth crime, in
accordance with all the terms, provisions and conditions relating to the receipt of such funds, as
more particularly described in the City Council Agenda Report dated August 6, 2012.
2. The City Manager is hereby authorized to accept, execute, and file on behalf of the
City of Roanoke, any and all documents required to obtain such funding, and to execute a contract
with Family Service of Roanoke Valley to implement the program. All such documents shall be
approved as to form by the City Attorney.
3. The City Manager is further directed to famish such additional information as may
be required in connection with the City's acceptance of this grant.
TT TT: _ y�,,
Clerk:
R- Juvenile Justices Delinquency Prevention -Positive Action.8- 6- 2012.doc
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 6th day of August, 2012.
No. 39463- 080612.
AN ORDINANCE to appropriate funding from the Federal government through
the Commonwealth of Virginia Department of Criminal Justice Services for the Juvenile
Justice and Delinquency Positive Action Grant, amending and reordaining certain
sections of the 2012 -2013 Grant Fund Appropriations, and dispensing with the second
reading by title of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that the following
sections of the 2012 -2013 Grant Fund Appropriations be, and the same are hereby,
amended and reordained to read and provide as follows:
Appropriations
Fees for Professional Services
Revenues
Positive Action Grant FY13
35- 630 -5025 -2010 $ 65,000
35- 630 - 5025 -5025 65,000
Pursuant to the provisions of Section 12 of the City Charter, the second reading
of this ordinance by title is hereby dispensed with.
ATTEST:,�,��.A�
City Clerk.
* CITY COUNCIL AGENDA REPORT
To: Honorable Mayor and Members of City Council
Meeting: August 6, 2012
Subject: Positive Action in the City of Roanoke
Background:
In May, 2012, the City of Roanoke, in collaboration with Family Service of
Roanoke Valley, applied to the Virginia Department of Criminal Justice Services
under the juvenile Justice and Delinquency Prevention Title II Grant Program, to
fund a research -based prevention program found to be effective at significantly
enhancing academic achievement, family relationships, violence prevention and
substance use avoidance.
As the grantee, the City of Roanoke has received notification of award in the
amount of $65,000 in Federal funds, with a required local match of $32,500,
which will be provided by Family Service of Roanoke Valley in the form of "in -kind
services ", for a total award of $97,500. These funds must be expended or
obligated during the award period of July 1, 2012, tojune 30, 2013.
Consideration:
The City of Roanoke Title II prevention proposal will replicate the Positive Action
youth crime and substance use avoidance model program with 150 City of
Roanoke children, enrolled in four after school programs. The goal is to
engage 150 first through eighth graders and their families July 1, 2012 - June
30, 2013, in the evidence -based Positive Action program model. Services will
be provided by prevention specialists of Family Service of Roanoke Valley
(FSRV), working with the Boys and Girls Club of Southwest Virginia (Roanoke
City's Ninth Street site), the West End Center, Hurt Park's Community Learning
Center, and Lincoln Terrace's Community Learning Center.
The long term goal is to prevent youth crime (including substance abuse) by
strengthening pro - social community involvement and family engagement.
Annually, planned outcomes are to document increased protective factors like
commitment to learning (improved school attendance and grades), perception
of harm of substance use, social competency and anger management skills,
parental comprehension of the importance of modeling healthy and productive
behaviors, and positive parental disciplinary skills.
Recommended Action:
Accept the Department of Criminal Justice Services Juvenile Justice and
Delinquency Prevention Title II grant in the amount of $65,000 and authorize
the City Manager to execute the grant documents substantially similar in form
to the attached contract with Family Service of Roanoke Valley. All documents
shall be approved as to form by the City Attorney.
Adopt the accompanying budget ordinance to establish a revenue estimate in
the amount of $65,000 and to appropriate the same amount to Fees for
Professional Services in an account to be established by the Director of Finance
in the Grant Fund.
- -- - ----- - - - - --
Christopher P. Morrill
City Manager
Distribution: Council Appointed Officers
Brian Townsend, Assistant City Manager for Community Development
Jane R. Conlin, Director of Human and Social Services
Carol Tuning, Human Services Coordinator
DCJS FUNDS APPLICANT MATCH TOTAL
77i
n Titles
Annual
Salary Rate
Hours
Devoted
FEDERAL
STATE
CASH IN -KIND
IN -KIND
a Individual Consultants
Type
Hours Devoted:
$0
$0
$0
$0
TOTAL
Is. Fringe Benefits
$0
50
$0
$0
$0
$0
FICA %_
$0
$0
RETIREMENT =
$0
s0
OTHER Itemize =
$13,000
$14,454
s0
TOTAL
$D
$0
$0
$0
$0
TOTAL PERSONNEL A -B
30
$0
$0
$0
$0
2. Consultants (including Travel and Subsistence)
DCJS FUNDS
APPLICANT MATCH
TOTAL
FEDERAL
STATE
CASH
IN -KIND
a Individual Consultants
Type
Hours Devoted:
$0
$0
TOTAL
$0
$0
$0
$0
$0
b Organizations and Assgciations
Type'. Non Profit Agency Family Sernce of Roanoke Vail
Fee: $70.333 for FSRV staff $23,200 for partners
Project director $54.17Ihr 240 hours
Program Coordinator $23.33Ihr 770 hours
Prevention Specialists $17.42 /hr 2260 hours
After School sites
Partner agencies $116/child 200 children
FSRV $4/child 200 children
Time Devoted: 3,268 hours
$0
$0
$13,000
$14,454
$3,500
$39,369
$ 7,200
$15,200
$800
$0
TOTAL
$61,033
$0
$0
$32,500
$0
c. C 1 nrs'Subsisten n Travel
Number of Days: 3 staff x 15 miles/eeek x 30 weeks 1350 miles
$0
Rate/Day, .44 Cents per mile 1350 590
$594
$594
TOTAL
$594
$0
$0
$0
$594
TOTAL CONSULTANTS a +b +c
$61,627
$0
$0
$32,500
$594
3. Travel and Subsistence for Project Personnel
DCJS
FUNDS
APPLICANT MATCH
TOTAL
Local Milage = No o! Mllea X
Rate Per mile X
FEDERAL
STATE
CASH
IN -KIND
$0
b. Nan Local Mllage = No. of
Miles %Rate Per mile X
$D
Subsistence = number of
days x rate Per day x
$D
d. Aroromerfares
$0
TOTAL TRAVEL:
$0
$0
$0
$0
$0
Page 1 of 2 dots- e¢e1.1212001
ITEMfZED BUDGET Continued
4. Equipment
DCJS FUNDS
APPLICANT MATCH
TOTAL
Type
Quantity
Unit Price
Purchase or
Rental
FEDERAL
STATE
CASH IN -KIND
]. Cash Funtls
TOTAL INDIRECT COST:
$0
$0
$0
Service learning supplies
60 proj '
12 per preect
$720
$0
postage
12 months
20 per month
$240
$240
$o
12 months
75 per month
$900
1
$900
Positive Action Materials
so
6.50 per child
$1,300
TOTALEOUIPMENT:
$0
s0
s0
$0
$0
5. Supplies and Other Expenses
DCJS FUNDS
APPLICANT MATCH
TOTAL
$32,500
FEDERAL STATE CASH IN -KIND
Type
Quantity
Price
MTOTAL
]. Cash Funtls
TOTAL INDIRECT COST:
$0
$0
$0
Service learning supplies
60 proj '
12 per preect
$720
$720
postage
12 months
20 per month
$240
$240
Telephone
12 months
75 per month
$900
1
$900
Positive Action Materials
200 children
6.50 per child
$1,300
$1,300
Copying/Correspondence
213
$213
$213
$0
$0
TOTAL SUPPLES AND OTHER:
$3,373
$0
$0
$0
$3,3]3
6. Indirect Cost
DCJS FUNDS
I APPLICANT MATCH
$0
$32,500
FEDERAL
STATE
CASH
IN -KIND
MTOTAL
]. Cash Funtls
TOTAL INDIRECT COST:
$0
$0
$0
$0
GRAND TOTAL:
$65,000
$0
$0
$32,500
]. Cash Funtls
Case W16s fr1m- 1—orher Pan g,,"a am suppdtiy lMS polo= -faemi[el.
Do lot a00 to requested Protect Seeger Summary ac unts.)
In Kind is bang supplied for this match
$32,500
TOTAL:
1
$32,500
Page 2 of 2 ege-emel 1212001
Positive Action in the City of Roanoke
BUDGET NARRATIVE
The following costs were determined to achieve the goals of frugality and
program quality. The City of Roanoke will contract services with Family Service
of Roanoke Valley as the professional provider of the prevention program entitled
Positive Action in the City of Roanoke. Family Service is a private, not- for -profit
agency who has provided human services in the City of Roanoke for 110 years.
During the past 15 years this agency has specialized in youth development and
prevention programming applying the best practices of service learning, parent
education and prevention- focused life skills development among Roanoke City's
youth. This expertise provides justification for purchasing the professional
services of Family Service of Roanoke Valley.
Personnel /employees — City of Roanoke is the fiscal agent and project
administrator for the project, which will be implemented by Family Service of
Roanoke Valley on a purchased professional services basis.
2. Consultants:
a. For individuals to be reimbursed for services on a fee basis, list
each type of consultant or service, the proposed daily fee rate, and
the amount of time to be devoted to such services.
b. For organizations, including professional associations and
educational institutions, performing professional services,
indicate type of services being performed and the estimated contract
price.
Family Service is the organizational consultant through whom the following
services would be purchased, including the subcontracted services from the
after school program partners. To implement Positive Action the model calls
for adequate staffing to provide social competency sessions weekly, service
learning weekly, a series of seven parent education classes, and a series of
seven counseling group sessions. To adequately staff Positive Action 1 FTE
is recommended approximately per 65 youth. In Roanoke the target is to
reach 200 youth and the following staffing structure would be made possible
by the proposed budget, relying on the extensive partnerships with the after
school program partners.
Family Service of Roanoke Valley would staff Positive Action as follows:
Project Director (salary) $54.17 /hour X 240 hrs = $13,000
In -kind of $54.16 X 238 hrs = $ 13,000
Program Coordinator (salary + benefits)$23.33 /hr X 620 hrs = $14,464
Amt funded by DCJS Prevention Grant = $ 14,464
In kind of $23.33 X 150 hrs = $ 3,500
Prevention Specialist (salary+benefits) $17.42/hr X 2,260/ hrs = $39,369
Amt funded by DCJS Prevention Grant = $ 39,369
Total to be funded by DCJS for Family Service staffing = $ 53,833
Total to be provided in kind for Family Service staffing = $ 16,500
After school program partners (9 program sites) would provide the after
school setting where Positive Action will occur, providing on site supervision
as follows: West End Center provides a site serving 2nd through 5th
graders, the Presbyterian Community Center will provide one site for 3rtl
through 51h graders, Boys and Girls Clubs of SW Virginia serves 3rd through
5`" graders , Community Youth Program at St. John's has 4" through 51"
graders, YMCA has K thru Soh graders, Lincoln Terrace School has 4'" and
5'" graders, Fairview School 4`" and 51" graders, Garden City School 4P and
5'" graders, and Hurt Park School has 4t" and 5'" graders.
Each of nine partner sites spends approximately $116 per child per 30 days
of services (30 weeks of the school year which is 36 weeks long — allowing
for first 5 weeks of start up time and ending one week before school ends):
$116 X 200 children = $23,200. Cost to be reimbursed by the DCJS funding
is $36 per child X 200 children = $7,200.
Amt funded by DCJS Prevention Grant = $ 7,200
In kind funded by after school partners of $761child X 200 children= $15,200
In kind funded by Family Service $4 1child X200= $800
SUPPLIES
Supplies to be purchased by Family Service of Roanoke Valley
Service learning supplies (60 service projects X $12 each) =
720
Postage ($20 /month X 12 months)
240
Telephone ($75 /month X 12 months)
900
Positive Action materials
Materials $6.50 per child
1,300
Copying /correspondence supplies
213
Total for materials 3,373
Amt funded by DCJS prevention grant = $3,373
Travel and subsistence.
FSRV staff mileage for travelling to 5 after school programs
15 mi /week X 3 staff X 30 weeks = 1350 X.44 = 594
Amount funded by DCJS for travel & subsistence $ 594
TOTAL REQUESTED OF DCJS: $ 65,000
Total match to be provided: $ 32,500
rilla-1
❑TY MANAGER'S OFFICE
COMMONWEALTH of VIRGINIA
Department of Criminal Justice Services 1100 Bank Street
Garth L Wheeler Richmond Virginia 23219
Director (804)786d000
June 18, 2012 ((( \ \���� ✓/1`'`j',rry,'gJ I Too (808) 380 -8732
Mr. Christopher P. Morrill
p �L
City Manager O
City of Roanoke
215 Church Avenue, SW
Roanoke, VA 24011
Title: JJDP - Positive Action in the City of Roanoke
Dear Mr. Morrill:
I am pleased to advise you that grant number 13- B2346JJ 11 for the above - referenced grant program has
been approved for a total of $65,000 in Federal Funds and $32,500 in Matching Funds for a total award of
$97,500.
Enclosed you will find a Statement of Grant Award and a Statement of Grant Award Special Conditions.
To indicate your acceptance of the award and conditions, please sign the award acceptance and return it to
Janice Waddy, Grants Administrator, at the Department of Criminal Justice Services (DCJS). Please review the
conditions carefully; as some require action on your part before we will disburse grant funds.
Also, enclosed are the Post Award Instructions and Reporting Requirements. Please refer to and read this
information carefully as it contains details on processing financial and progress reports, as well as requesting
awardedfunds. Remember al /financial andprogress reports, budget amendment requests and requestfor
funds must be processed through our online Grants Management Information System (GMIS).
We appreciate your interest in this grant program and will be happy to assist you in any way we can to
assure your project's success. If you have any questions, please call Demian Futterman at (804) 786 -0092.
Sincerely,
.yz �/�
Garth L. Wheeler
Enclosures
cc: Ms. Carol Tuning, Human Services Coordinator
Ms. Ann Shawver, Director of Finance
Mr. Demian Futterman, DCJS Monitor
Criminal Justice Service Board • Committee on Training • Advisory Committee on Juvenile Justice
Advisory Committee to Court Appointed Special Advowle and Children's Justice Act Programs
Private Security Services Advisory Board • Criminal Justice Information Systems Committee
ways dqs virgiume gov
1 Department of Criminal Justice Services
Ilm Brak atRer, 12rh noor,Wchmond,VA D219
Statement of Grant Award /Acceptance
Subgrarl Roanoke City Dale: June 18, 2012
Grant Period: Grant Number:
From: 07/01/2012 Through: 06/30/2013 13- B2346J111
TOTALS
Project Director
Project Administrator
Finance Ofneer
Ms. Carol Turns
Mr, Chrismpha P Morrill
Ms. Mn Shanver
Hamer Scrviws Coordinator
City Mmagm
Director of Finance
City of Roanoke
City of Roanoke
City of Roanoke
339 Salem Avenue, SW
215 Church Avcnuc, SW
215 Church Avenue, SW'
Roanoke VA 24016
Roanoke, VA 24011
Roanoke, VA 24011
Phone; (540) 853 -1721
Phone: (540) 89 -2333
Phone: (540) 953 2824
Email: candtunir, mmnokcva,v
Email: chrn tat. 11@roanokc,ii
Email: Mn.Shawrcr @roanokevagov
Grant Award Budget
Budget Cannella.
DCJS Funds
Federal General Special
Local
TOTALS
Ttaecl
$0
so
SO
SO
S7
Supplies Other
$o
So
SO
SO
SO
P"ourn'l
so
SO
SO
SO
SII
Indlrecl Cost
SO
50
SO
SO
50
Hquipmenl
SO
50
SO
SO
$t1
Cunsulmnt
S650(R)
b0
SO
$32,500
$97,500
Tobis
$6511181
$O
$O
$32.500
S 50
This grant u subject to all rules, regulations, and criteria included in a grant guidelines and the special
conditions attached thereto.
�7�z
Garth L. Wheeler, Director
The onderd anal, having received the Statement of Gnat AwardlArcepiance and the Conditions attached thereto, don hereby
accept thir toot and agree to the conditions pertaining thereto, this day of ,20
Signature:
Title:
STATEMENT OF GRANT AWARD SPECIAL CONDITIONS
Department of Criminal Justice Services
1100 Bank Street, 12" Floor
Richmond, Virginia 23219
For the Juvenile Justice and Delinquency Prevention Title II Grant Program
Subgrantee: Roanoke City Grant Number: 13- B2346JJ11
Federal Catalog Number: 16.540
Title: JJDP - Postive Action in the City of Roanoke Date: June 18, 2012
The following conditions are attached to and made a part of this grant award:
1. Where the Statement of Grant Award reflects a required match contribution by the grant recipient, the recipient agrees, by
accepting the award, to provide the match as shown in non - federal match.
2. By signing the Statement of Grant Award/Acceptance, the grant recipient agrees:
a. To use the grant funds to carry out the activities described in the grant application, as modified by the terms and
conditions attached to this award or by subsequent amendments approved by DCJS;
b. To adhere to the approved budget Contained in this award and amendments made to it in accord with these terns and
conditions; and
c. To comply with all terms, conditions and assurances either attached to this award or submitted with the grant
application.
3. The grantee agrees to submit such reports as requested by DCJS on forms provided by DCJS, or through the Grants
Management Information System (GMIS). Funds from this grant will not be reimbursed, if any required financial or
progress report is overdue by more than 30 days unless good cause is submitted for missing the reporting deadline.
a. Federal performance indicator reporting is required as part of the DCJS reporting. Data should be reported using the
matrixes provided by the Office of Juvenile Justice and Delinquency Prevention (OJJDP), which can be downloaded
at httos / /www ojjdo-dctat oru/heln /grogram logic nl do el,cfmveran/iD°3.
4. Grant funds are usually disbursed quarterly. Grant and local match funds are expended and/or obligated during the gran/
period. The final request for funds must be submitted by the 12" working day after the end of the grant period. All legal
obligations must be liquidated no later than 90 days after the end of the grant period. The grant recipient agrees to submit
to the DCJS a final grant financial report, and return all unexpended grant funds that were received within 90 -days after
the end of the grant.
5. Budget Amendment Requests must be submitted through GMIS by the Project Director, Program Administrator, or
Finance Officer, and must be accompanied by the Budget Amendment Form. This Budget Amendment form will serve as
the narrative that should be uploaded to GMIS when submitting the request. No more than two such amendments will be
permitted during the grant period. The deadline for all budget amendments to be submitted will be 60 days prior to
the end of the grant year.
6. By Acceptance of this grant award by a local government applicant eomlitutes its agreement that it assumes full
responsibility for the management of all aspects of the grant and the activities funded by the grant, including assuring
proper fiscal management of and accounting for grant funds; assuring that personnel paid with grant funds are hired,
supervised and evaluated in accord with the local government's established employment and personnel policies; and
assuring that all terms, conditions and assurances —those submitted with the grant application, and those issued with this
award —are complied with.
7. Any delegation of responsibility for carrying out grant -funded activities in an office or department not a part of the local
government must be pursuant to a written memorandum of understanding by which the implementing office or department
sge's dn— sinly -qb aU.gs}n{isabl aaxam,an me, esaditesnfAtilt — .4.ny-sob slr.Irgatinn.nnh AhAwtutig, Air
applicant acknowledges by its acceptance of the award its ultimate responsibility for compliance with all terms, conditions
and assurances of the grant award.
S. The grantee agrees to comply with the Virginia Public Procurement Act (§ 22-4301 at seq)
hop' // tat a.us/dus/Mmuals/docs/wpa.ht . Procurement transactions, whether negotiated or advertised and
without regard to dollar value, shall be conducted in a manner so m to provide maximum open and free competition. An
exemption to this regulation requires the prior approval of the DCJS and is only given in unusual circumstances. Any
request for exemption must be submitted in writing to the DCJS. Permission to make sole source procurements must be
obtained from DCJS in advance.
9. The grantee may follow their own established travel rates if they have an established travel policy. If grantee does not
have an established policy, then they must adhere to state travel policy. The state allows reimbursement for actual
reasonable expenses. For future reference please refer to the following IRS website for the most current mileage rate:
htlo://www its .eov'newsroom/aniclu0 id- 232017.00.html. Transportation costs for air and rail must be at coach rates.
10. Project Income - Any funds generated as a direct result of DCJS grant funded projects are deemed project income. Project
income most be reported on the Subgranr Financial Repore for Project Income form provided by DCJS. Instructions for
the Project Income form can be downloaded at:
buy / /www dcis. virein' a. gov/ fomis/ erants/ suberantProjecdncomelnstructions .doc. The Project Income form can also be
downloaded from the DCJS welaine at: ham:/ /www dcjs. vii &inia.eovRorm ants'subgrantPr i tl ne.Yls. Examples
of project income might include service fees, client fees; usage or renal fees; sales of materials; or income received from
sale of seized and forfeited assets (cash, personal or real property included).
IL The grantee agrees to comply with all federal and state confidentiality requirements. All grantees receiving funds to
conduct research or statistical activities that involve collecting data identifiable to a private person should submit a Privacy
Certificate, when required, in accordance with the requirements of 28 CFR Part 22. Please refer to the following O11DP
link for more about this special condition: hno: / /o ido.ncjrs.or W fundine' rio vacv.odf.
12. The grantee agrees to comply with the Department of Justice's requirements of 28 CFR Pan 46 - Protection of Human
Subjects. These federal requirements can be downloaded at:
hay /' w s eov'nara /cfr /wa -s'dz 04/28cfr46 041itml.
13. The recipient agrees to assist OJJDP in complying with the National Environmental Policy Act (NEPA), and other related
federal environmental impact analyses requirements in the use of these grant funds. Accordingly, prior to obligating grant
funds, the grantee agrees to first determine if any of the following activities will be related to the use of the grant funds.
Recipient understands that this special condition applies to its following new activities whether or not they are being
specifically funded with these grant funds. That is, a long as the activity is being conducted by the recipient, subrecipient,
or any third party and the activity needs to be undertaken in order to use these grant funds, this special condition must first
be met. The activities covered by this special condition are:
a. New construction;
b. Minor renovation or remodeling of a property either (i) listed on or eligible for listing on the National Register of
Historic Places or (ii) located within a 100 -year flood plain;
c. A renovation, lease, or any other proposed use of a building or facility that will either (i) result in a change in its
basic prior use or (if) significantly change its size; and
d. Implementation of a new program involving the use of chemicals other than chemicals that are (i) purchased as an
incidental component of a funded activity and (ii) traditionally used, for example, in office, household,
recreational, or education environments.
14. The subgrantee agrees that it and all its contractors will comply with the following federal civil rights laws as applicable:
• Title VI of the Civil Rights Act of 1964, which prohibits discrimination on the basis of race, color, or national origin
nr d4rulilbery'm`snstil:r trd2 L:SC. srtitiS. nM 57rfX`,' istp,Htre,Nisg,cym4nnnrf m P9CF..4. .nun » -0.^, SaSJ•re»
C;
• The Omnibus Crime Control and Safe Streeu Act of 1968, which prohibits discrimination on the basis of race, color,
national origin, religion, or sex in the delivery of services and employment practices (42 U.S.C, § 3789d(e)(1)), and
the DO) implementing regulations at 28 C.F.R. Part 42, Subpart D;
Section 504 of the Rehabilitation Act of 1973, which prohibits discrimination on the basis of disability in the delivery
of services and employment practices (29 U.S.C. § 794), and the DOJ implementing regulations at 28 C.F.R. Part 42,
Subpart G;
• Title lI of the Americans with Disabilities Act of 1990, which prohibits discrimination on the basis of disability in the
delivery of services and employment practices (42 U.S.C. § 12132), and the DOJ implementing regulations at 28
C.F.R. Part 35;
• Title IX of the Education Amendments of 1972, which prohibits discrimination on the basis of sex in education
programs and activities (20 U.S.C. § 1681), and the DOJ implementing regulations at 28 C.F.R. Part 54;
• The Age Discrimination Act of 1975, which prohibits discrimination on the basis of age in the delivery of services (42
U.S.C. § 6102), and the DOJ implementing regulations at 28 C.F.R. Part 42, Subpart I; and
• The DOJ regulations on the Equal Treatment for Faith -Based Organizations, which prohibit discrimination on the
basis of religion in the delivery of services and prohibit organizations from using DOJ funding for inherently religious
activities (28 C.F.R. Part 38).
• The Juvenile Justice and Delinquency Prevention Act of 1974, as amended, which prohibits discrimination in both
employment and the delivery of services or benefits based on race, color, national origin, religion, and sex in JJDPA-
funded programs or activities (42 U.B.C. § 5672(b)).
• Section 1407 of the Victims of Crime Act (VOCA), m amended, which prohibits discrimination in both employment
and the delivery of services or benefits on the basis of race, color, national origin, religion, sex, and disability in
VOCA - funded programs or activities, (42 U.S.C. § I0604).
15. The subgrantee agrees that in the event a Federal or State court or Federal or State administrative agency makes a finding
of discrimination after a due process hearing on the grounds of race, color, religion, national origin, sex, or disability
against a recipient of funds, the recipient will forward a copy of the finding to the Office for Civil Rights, Office of Justice
Programs.
16. Scheduled Audit - The grantee agrees to forward a copy of the scheduled audit of this grant award. Please forward to
DCJS — Attention: FINANCE.
17. Prior to DCJS disbursing funds, the Subgrantee must comply with the following special conditions:
Submit a revised Itemized Budget and Budget Narrative, listing all grant funded staff for the Consultant.
Bookkeeping is considered an Indirect Cost and is not allowed unless a copy of federally approved Indirect
Cost rate can be provided.
"ate
COMMONWEALTH of VIRGINIA
Department of C ritninal Justice Semicc i. 1100 rank Street
Came Wheeler Rlehmend, Virginia 23219
Director (804) 780 4000
NOTICE tnn(804)38( 132
To: Grants Project Administrator
From: Janice Waddy, DCJS Grants Administrator
Re: Post Award Instructions and Reporting Requirements
PLEASE READ VERY CAREFULLY.
❑ GRANT AWARD AND SPECIAL CONDITIONS:
Please review your Award and Special Conditions very carefully. Pay attention to the last
Special Condition listed. This Special Condition may require additional documentation
from you before grantfunds can be released. Sign and date the grant award acceptance and
submit any Special Condition documentation to:
Grants Administration
Department of Criminal Justice Services
1100 Bank Street, 12" Floor
Richmond, Virginia 23219
❑ REPORTING REQUIREMENTS
By accepting the accompanying grant award, you are agreeing to submit on -line quarterly
progress and financial reports for this grant throughout the grant period, as well as final
reports to close the grant. No eligible current recipient of funding will be considered for
continuation funding if, as of the continuation application due date, any of the required
Financial and Progress reports for the current graut are more than thirty (30) days
overdue. For good cause, submitted in writing by the grant recipient, DCJS may waive this
provision. .
Financial reports and progress reports are due no later than the close of business on the 12`"
working day after the end of the quarter ( *except Virginia Prisoner Reentry Program
(formerly penis) reports which are due by the last working day of the end of the following
month). Reports are required even if no expenditures have occurred during the quarter.
Requests for Funds will not be honored from grant recipients who do not fulfill this
reporting obligation. A schedule of due dates is also attached for your reference.
Criminal Justice Service Head • Committee on rrainmy • Advisory Committee on Juvenile Jus"ce
Advisory Committee to Court Appo hied Special Advawte and Ce.ldmn's Justice Act Programs
Private Security Services Advlscry Heard • Crsdi,al:,,she. Inknore ion Systems Committee
nwwdcjs.Nrgini. "ni
❑ PROGRESS REPORTS
Refer to our website: htty: / /www.dcis.vireinia.eov/ for submitting progress reports through
the Grants Management Online Information System. In order to use this web -based system,
if you have not previously done so, you must obtain a user name and password set up by
DCJS Grants Administration. You are required to use the on -line system to submit your
progress reports. Paper comes of progress reports will no longer be accepted !
❑ FINANCIAL REPORTS
Refer to our website for submitting financial reports through the Grants Management Online
Information System. In order to use this web -based system, if you have not previously done
so, you must obtain a user name and password set up by DCJS Grants Administration. The
address is http� / /www dcis virginia cov/ erantsAdntinistratiom 'Cmis /index.cfm ?menuLevel =4
❑ REQUESTING GRANT FUNDS
Refer to our website for requesting funds through the Grants Management Online
Information System. In order to use this web -based system, if you have not previously done
so, you must obtain a user name and password set up by DCJS Grants Administration.
*Please note, you can access this system using the same password assigned for the on -line
financial reporting system. The address is:
http� / /www dcis virginia gov/e rmtsAdministration /gmis /index.cfm ?menuLevel =4.
You are required to use the online system for requestine funds.
❑ BUDGETAMENDMENTS
Budgets can be amended in most DCJS grant programs with prior approval. Please review
your special conditions carefully to determine the requirements and procedures for amending
budgets. Refer to our website for the Grants Management Online Information System.
*Please note again that you can access this system using the same password assigned for the
on -line financial reporting system. The address is:
httr)�/ /www dcis virginia gov /erantsAdministration/emis /index cfm ?menuLevel=4. Paper
copies of the Budget Amendments will no loner be accepted. You are required to use the
on -line system for submitting budget amendments.
If you have any questions, please contact Virginia Sneed (804) 786 -5491 or by e-mail at
virginia .sneed@dejs.virginia.gov.
genpgms.
PROJECTED DUE DATES
FINANCIAL & PROGRESS REPORTS
Reports are due by the 12th working day following the close ofthe quarter covered in the report.
Financial reports are required even if no expenditures have occurred.
QUARTER ENOLNG
DUE DATE
9/30/2012
12/31/2012
10/17/2012
1/17/2013
3/31/2013
4/16/2013
6/30!2013
7/17/2013
9/30/2013
10/17/2013
i12/31/2013
1/16/2014
�)) L
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 6th day of August, 2012.
No. 39464- 080612.
A RESOLUTION accepting the Juvenile Justice and Delinquency Prevention Title II
grant made to the City in collaboration with Carilion Medical Center, dba Cation Clinic, from
the Virginia Department of Criminal Justice Services, authorizing the City of Roanoke to serve
as the primary fiscal agent for the distribution of such funds to the provider agencies for services
provided under this grant, and authorizing execution of any required documentation on behalf of
the City.
BE IT RESOLVED by the Council of the City of Roanoke as follows:
1. The City of Roanoke does hereby accept the Juvenile Justice and Delinquency
Prevention Title II grant made to the City from the Virginia Department of Criminal Justice
Services in the amount of $31,482, with no local match from the City, for the term beginning
July 1, 2012 through June 30, 2013, to be expended on the City of Roanoke's Project Back on
Track, an evidence based treatment program designed to reduce the substance use related
criminal behaviors of juveniles referred by the courts, professionals or schools, in accordance
with all the terms, provisions and conditions relating to the receipt of such funds, as more
particularly described in the City Council Agenda Report dated August 6, 2012.
2. The City of Roanoke is authorized to be the primary fiscal agent for this grant and
shall be responsible for distributing the grant proceeds to the provider agencies for services
provided under this grant.
3. The City Manager is hereby authorized to accept, execute, and file on behalf of
the City of Roanoke, any and all documents required to obtain such funding, and to execute a
R- Juvenile Justice & Delinquency Prevention - Project Back on Track," 12 doe,
contract with Carillon Medical Center, d/b /a Carilion Clinic, to implement the program. All such
documents shall be approved as to form by the City Attorney.
4. The City Manager is further directed to furnish such additional information as
may be required in connection with the City's acceptance of this grant.
TTE _
ity Clerk.sIYJ
R- luvenale Justice & Delinquency Prevention - PryM Back on Tu ck.8- c- 12_doc
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 6th day of August, 2012.
No. 39465- 080612.
AN ORDINANCE to appropriate funding from the Federal government through
the Commonwealth of Virginia for the Juvenile Justice and Delinquency Project Back on
Track Grant, amending and reordaining certain sections of the 2012 -2013 Grant Fund
Appropriations, and dispensing with the second reading by title of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that the following
sections of the 2012 -2013 Grant Fund Appropriations be, and the same are hereby,
amended and reordained to read and provide as follows:
Appropriations
Fees for Professional Services 35- 630 - 5016 -2010 $ 31,482
Revenues
Project Back on Track Grant FY13 35- 630 - 5016 -5016 31,482
Pursuant to the provisions of Section 12 of the City Charter, the second reading
of this ordinance by title is hereby dispensed with.
ATTEST:
ry t1r!
City Clerk.
CITY COUNCIL AGENDA REPORT
To: Honorable Mayor and Members of City Council
Meeting: August 6, 2012
Subject: Project Back on Track in the City of Roanoke
Background:
In May, 2011, the City of Roanoke, in collaboration with Carilion Clinic
Department of Psychiatry and Behavioral Medicine, applied to the Virginia
Department of Criminal Justice Services under the Juvenile Justice and
Delinquency Prevention Title II Grant Program, to fund an evidence -based
treatment program designed to reduce youth substance use and youth crime.
Family Service of Roanoke Valley will continue to work with Carillon Clinic to
provide the wraparound case management, service learning, life skills and
parent education services integral to the evidence -based program model and
Carillon Clinic will oversee the project, directly providing the counseling and
psychiatric services.
As the grantee of such funds, the City of Roanoke has received notification of
award in the amount of $31,482 in Federal funds. There is no local funding
match requirement for this grant. These funds must be expended or obligated
during the award period of July 1 , 2012, thru June 30, 2013.
Consideration:
Project Back on Track is an evidence -based program model that Carilion Clinic
has adopted for replication in the City of Roanoke to address the problem of
disproportionate minority contact and substance use among adolescents (ages
1 2 -1 7). In Year II, the expansion to include the County of Roanoke and the City
of Salem was successful in bringing the project to its potential capacity. No
Roanoke City client was placed on awaiting list. All were served upon referral
in a timely manner. In Year III it is proposed to again include service to County
of Roanoke and City of Salem youth, in addition to the priority population of
City of Roanoke youth. Project Back on Track uses counseling (individual,
group, and family therapy), parent education, psycho - educational life skills,
case management, and mentoring and service learning to reduce the substance
use - related criminal behaviors of juveniles referred by the courts, professionals
or schools. Project Back on Track in Roanoke is completing its second year of
implementation, demonstrating success at keeping youth and their families
engaged in its intensive set of services. Nationally, the project documented its
success as a diversionary program, decreasing criminal recidivism and reducing
substance using behaviors. In Year III it is the project goal to engage a total of
25 youth and 25 parents /legal guardians (prioritizing African American clients)
to achieve the objective of avoiding subsequent criminal offenses and
abstinence from substance use. In Year III (July 1, 2012 - June 30, 2013), the
Carilion Clinic will continue to assume the role as lead agency in the project
through contracted services with the City of Roanoke and the procurement of
appropriate services from Family Service of Roanoke Valley.
Recommended Action:
Accept the Virginia Department of Criminal Justice Services Juvenile Justice and
Delinquency Prevention Title II grant in the amount of $31,482, and authorize
the City Manager to execute the grant documents substantially similar in form
to the attached contract with Carilion Medical Center D /B /A Carilion Clinic
(Psychiatry and Behavioral Medicine). All documents shall be approved as to
form by the City Attorney.
Adopt the accompanying budget ordinance to establish a revenue estimate in
the amount of $31,482 and to appropriate the same amount to Fees for
Professional Services in an account to be established by the Director of Finance
in the Grant Fund.
3
`_ - - - - --
Christopher P. Morrill
City Manager
Distribution: Council Appointed Officers
Brian Townsend, Assistant City Manager for Community Development
Jane R. Conlin, Director of Human and Social Services
Carol Tuning, Human Services Coordinator
COMMONWEALTH of VIRGINIA
Department of Criminal.Iustice Services 1100 Bark Street
Garth L. Wheeler Fuchrt,dM, Wg,dm 23219
Director ($14) 78640M
June 18, 2012 TOD(604) 366.8732
Mr. Christopher P. Morrill
City Manager
City of Roanoke
215 Church Avenue, SW
Roanoke, VA 24011
Title: JJDP - Project Back on Track
Dear Mr. Morrill:
I am pleased to advise you that grant number 13- C2242JJ11 for the above - referenced grant program has
been approved for a total award of $31,482 in Federal Funds.
Enclosed you will find a Statement of Grant Award and a Statement of Grant Award Special Conditions.
To indicate your acceptance of the award and conditions, please sign the award acceptance and return it to
Janice Waddy, Grants Administrator, at the Department of Criminal Justice Services (DCJS). Please review the
conditions carefully; as some require action on your part before we will disburse grant funds.
Also, enclosed are the Post Award Instructions and Reporting Requirements. Please refer to and read this
information carefully as it contains details on processing financial and progress reports, as well as requesting
awarded funds. Remember aRfinancial and progress reports, budget amendment "quests and request for
funds most be processed through our online Grants Management Information System (GMIS).
We appreciate your interest in this grant program and will be happy to assist you in any way we can to
assure your project's success. If you have any questions, please call Demian Futterman at (804) 786 -0092.
Sincerely,
Garth L. Wheeler
Enclosures
cc: Ms. Carol Tuning, Human Services Coordinator
Ms. Ann Shawver, Director of Finance
Mr. Demian Futterman, DCJS Monitor
Criir,ral uslme Servme Baara mi¢ee on l,auuriy ACV SOry COnvn4 ov tee .,,sNd JUSlme
Advisory Co—lee to Coln AOno ntec SOeaal Ad ... Me and Cminren's Justice Act Programs
Private Security Se, v,ces Am reory Board • Criminal Just - inbnnali.n S"W', Commnlee
www dqs ,- vginia qcv
I Department of Criminal Justice Services
1100 a.kserta, line F3aan NchsooLVA A219
Statement of Grant Award /Acceptance
Subgrantee: Roanoke City Date: June 18,2012
Grant Period: Grant Number:
From: 07/01/2012 Through: 06/30M13 13- C2242J311
TOTALS
Project Director
Project Administrator
Finance Otncer
Ms. Card Tuning
Me Christepher P. Mumll
Ms Ann Shoover
Hum. Smites Coordinator
City Menisci
Dteetee of F'mance
City M.A.
City of Ro.oke
City of Ronuke
339 Sukm Avenue. SW
215 Church Avenue. SW
215 Church Avenue, SW
Ro.oke, VA 24016
Raenake, VA 24011
Romoke, VA 24011
Phone (540)953 -1721
Phone: (540) 853 -2333
PM.e: (540) 853 -2824
Enos: mol.tuninn3ro.okevagov
Email: i,lo. llCu raanok<va gov
Email: Ann .Shaovenoress keve. gav
Grant Award Budget
Budget categories
DGJS Funds
Federal General Specie)
Local
TOTALS
Travrl
so
so
50
So
So
SupplievOiher
s0
s0
so
s0
So
Personnel
$31,482
s0
s0
$0
$31,482
Indireet Cost
s0
$0
s0
s0
$0
Fgwpment
so
$0
SU
so
So
C nnsultam
s0
s0
so
s0
Sfl
Totals
531,482
$0
s0
$0
531,482
This grant is subject to all rules, regulations, and criteria included in t�e grant guidelines and the special
conditions attached thereto.
Garth L. Wheeler, Director
The undemegaed, haven{ received the Shooters of cram Award /Aee<phnm rind the Conditions anmhed hereto, Dote hereby
accept this ■to rat soul serrt to he eondinont pert.inhe hereto, this dry of '20 .
Signature:
Title:
STATEMENT OF GRANT AWARD SPECIAL CONDITIONS
Department of Criminal Justice Services
1100 Bank Street, 12" Floor
Richmond, Virginia 23219
For the Juvenile Justice and Delinquency Prevention Title IT Grant Program
Subgrantee: Roanoke City Crunt Number: 13- C2242J371
Federal Catalog Number: 16.540
Title: JJDP - Project Back on Track Date: June 18, 2012
The following conditions are attached to and made a part of this grant award:
I. Where the Statement of Grant Award reflects a required match contribution by the grant recipient, the recipient agrees, by
accepting the award, to provide the match as shown in non - federal match.
2. By signing the Statement of Grant AwarcPAcceptance, the grant recipient agrees:
a. To use the grant funds to carry out the activities described in the grant application, as modified by the terms and
conditions attached to this award or by subsequent amendments approved by DCJS;
It To adhere to the approved budget contained in this award and amendments made to it in accord with these terms and
conditions: and
a To comply with all terms, conditions and assurances either attached to this award or submitted with the grant
application.
3. The grantee agrees to submit such reports as requested by DCJS on forms provided by DCJS, or through the Grants
Management Information System (GMIS). Funds from this grant will not be reimbursed, if any required financial or
progress repon is overdue by more than 30 days unless good cause is submitted for missing the reporting deadline.
a. Federal performance indicator reporting is required as part of the DCJS reporting. Data should be reported using the
matrixes provided by the Office of Juvenile Justice and Delinquency Prevention (OJJDP), which can be downloaded
at httos /www_o model.cfm "eranGD =3. Ja yt
4. Grant funds are usually disbursed quarterly. Grant and local match funds are expended andtor obligated during the grant
period. The final request for funds must be submitted by the 120 working day after the end ofthe grant period. All legal
obligations must be liquidated no later than 90 days after the end ofthe grant period. The grant recipient agrees to submit
to the DCJS a final grant financial report, and return all unexpended grant funds that were received within 90 -days shier
the end of the grant.
5. Budget Amendment Requests must be submitted through GMIS by the Project Director, Program Administrator, or
Finance Officer, and must be accompanied by the Budget Amendment Form. This Budget Amendment form will serve as
the narrative that should be uploaded to GMIS when submitting the request No more than two such amendments will be
permitted during the grant period. The deadline for all budget amendments to be submitted will he 60 days prior to
the end of the grant year.
6. By Acceptance of this grant award by a local government applicant constitutes its agreement that it assumes full
responsibility for the management ofall aspects of the grant and the activities funded by the grant, including assuring
proper fiscal management of and accounting for grant funds; assuring that personnel paid with grant funds are hired,
supervised and evaluated in accord with the local government's established employment and personnel policies; and
assuring that all terms, conditions and assurances- those submitted with the grant application, and those issued with this
award- are complied with.
7. Any delegation of responsibility for carry ing out grant - funded activities to an office or department not a pan ofthe local
government must be pursuant to a written memorandum of understanding by which the implementing office or department
agrees to comply with all applicable grant terms, conditions and assurances. Any such delegation notwithstanding, the
applicant acknowledges by its acceptance of the award its ultimate responsibility for compliance with all terms, conditions
and assurances of the grant award.
8. The grantee agrees to comply with the Virginia Public Procurement Act (§ 2.24301 et wq)
htm://www.tva.stale.va.gs/dos/Manua]sJdms/vppa.ht . Procurement transactions, whether negotiated or advertised and
without regard to dollar value, shall be conducted in a manner so as to provide maximum open and free competition. An
exemption to this regulation requires the prior approval of the DCJS and is only given in unusual circumstances. Any
request for exemption must be submitted in writing to the DCJS. Permission to make sole source procurements must be
obtained from DCJS in advance.
9. The grantee may follow their awn established travel rates if they have an established travel policy. If a grantee does not
have an established policy, then they must adhere to state travel policy. The state allows reimbursement for actual
reasonable expenses. For fume reference please refer to the following IRS website for the most current mileage rate:
him : / /www.irs.eov'newsroomurticle,0 .id= 232017.00.html. Transportation costs for air and rail must be at coach rates.
10. Project Income - Any funds generated as a direct result of DCJS grant funded projects are deemed project income. Project
income must be reported on the Subgram Financial Report for Project Income form provided by DCJS. Instructions for
the Project Income forth can he downloaded at:
hnu:Owww.dcis.vireinie.eov/ forms /e rants' sub¢ ran (Pmiecilneomelnstructionsdoc. The Project Income form can also be
downloaded from the DCJS website at: hno' /'www do s ,'rein z eov/ forms' grants /suberaniProjcctlncome.xls. Examples
of project income might include service fees, client fees; usage or rental fees; sales of materials; or income received from
sale of seized and forfeited assets (cash, personal or real property included).
1 1. The grantee agrees to comply with all federal and state confidentiality requirements. All grantees receiving funds to
conduct research or statistical activities that involve collecting data identifiable to a private person should submit a Privacy
Certificate, when required, in accordance with the requirements of 28 CFR Part 22. Please refer to the following OJJDP
link for more about this special condition: him //a nut ncirs.ore fundin✓orivacv.W..
12. The grantee agrees to comply with the Department of Justice's requirements of 28 CFR Part 46 - Protection of Human
Subjects. These federal requirements can be downloaded at:
him //www,wcess.gvo.gov/narwcfr /waisidx 04f28cfr46 04,himl.
13. The recipient agrees to assist OJJDP in complying with the National Environmental Policy Act (NEPA), and other related
federal environmental impact analyses requirements in the use of these grant funds. Accordingly, prim on obligating grant
funds, the grantee agrees to twat determine if any of the following activities will be related to the use of the grant funds.
Recipient understands that this special condition applies to its following new activities whether or not they are being
specifically funded with these grant funds. That is, m long as the activity is being conducted by the recipient, subrecipient,
or any third party and the activity needs to be undertaken in order to use these grant funds, this special condition must first
be met. The activities covered by this special condition are:
a. New construction;
b. Minor renovation or remodeling of property either (i) listed on or eligible for listing on the National Register of
Historic Places or (it) located within a 100 -year flood plain;
c. A renovation, lease, or any other proposed use of a building or facility that will either (t) result in a change in its
basic prior use or (ii) significantly change its size; and
d. Implementation of a new program involving the use of chemicals other than chemicals that are (i) purchased as an
incidental component of funded activity and (ii) traditionally used, for example, in office, household,
recreational, or education envfronments.
14. The subgramee agrees that it and all its contractors will comply with the following federal civil rights laws as applicable:
Title VI of the Civil Rights Act of 1964, which prohibits discrimination on the basis of tare, color, or national origin
in the delivery of services (42 U.S.C. § 2000d), and the DOJ implementing regulations at 28 C.F.R. Part 42, Subpart
C;
The Omnibus Crime Control and Safe Streets Act of 1968, which prohibits discrimination on the basis of race, color,
national origin, religion, or sex in the delivery of services and employment practices (42 U.S.C. § 3789d(c)(1)), and
the DOJ implementing regulations at 28 C.F.R. Part 42, Subpart D;
Section 504 of the Rehabilitation Act of 1973, which prohibits discrimination on the basis of disability in the delivery
of services and employment practices (29 U.S.C. § 794), and the DOJ implementing regulations at 28 C.F.R. Pan 42,
Subpart G;
Title 11 of the Americans with Disabilities Act of 1990, which prohibits discrimination on the basis of disability in the
delivery of services and employment practices (42 U.S.C. § 12132), and the DOI implementing regulations at 28
C.F.R. Part 35,
Title IX of the Education Amendments of] 972, which prohibits discrimination on the basis of sex in education
programs and activities (20 US C § 1681), and the DOI implementing regulations at 28 C F . Pan 54;
The Age Discrimination Act of 1975, which prohibits discrimination on the basis of age in the delivery of services (42
U.S.C. § 6102), and the DOI implementing regulations at 28 C.F. R, Pan 42, Subpart I; and
The DOI regulations on the Equal Treatment for Faith -Based Organizations, which prohibit discrimination on the
basis of religion in the delivery of services and prohibit organizations from using DOI funding for inherently religious
activities (28 C.F.R, Par 38).
The Juvenile Justice and Delinquency Prevention An of 1974, as amended, which prohibits discrimination in both
employment and the delivery of services or benefits based on race, color, national origin, religion, and sex in J1DPA-
funded programs or activities (42 U C. § 5672(6)).
Section 1407 ofthe Victims of Crime Act (VOCA), as amended, which prohibits discrimination in both employment
and the delivery of services or benefits on the basis of race, color, national origin, religion, sex, and disability in
VOCA - funded programs or activities. (42 U.S.C. § 10604).
15. The subgrantee agrees that in the event a Federal or State court or Federal or State administrative agency makes a finding
ofdiscrimination after due process hearing on the grounds ofrace, color, religion, national origin, sex, or disability
against a recipient of funds, the recipient will forward a copy of the finding to the Office for Civil Rights, Office of Justice
Programs.
W Scheduled Audit - The grantee agrees to forward a copy of the scheduled audit of this grant award. Please forward to
DCJS — Attention. FINANCE_
17. Prior to DCJS disbursing funds, the Subgrantee must comply with the following special conditions.
Submit FY12 data for program youth and families by locality (Roanoke County, City of Roanoke, and City
of Salem).
i
x
L"',rr
COMMONWEALTH of VIRGINIA
Department ol 0-fininalJuslice.Services 1100 Bank Street
Garth 1. Wheeler Rlchmed. Vnginia 23219
Director (804) 786.4000
NOTICE roo (804) 3ee -8732
To: Grants Project Administrator
From: Janice Waddy, DCJS Grants Administrator
Re: Post Award Instructions and Reporting Requirements
PLEASE READ VERY G4REFULL Y.
❑ GRANT AWARD AND SPECIAL CONDITIONS:
Please review your Award and Special Conditions very carefully. Pay attention to the last
Special Condition listed This Special Condition may require additional documentation
from you before gran(junds can be released. Sign and date the grant award acceptance and
submit any Special Condition documentation to:
Grants Administration
Department of Criminal Justice Services
1100 Bank Street, 12" Floor
Richmond, Virginia 23219
❑ REPORTING REQUIREMENTS
By accepting the accompanying grant award, you are agreeing to submit on -line quarterly
progress and financial reports for this grant throughout the grant period, as well as final
reports to close the grant. No eligible current recipient of funding will be considered for
continuation funding if, as of the continuation application due date, any of the required
Financial and Progress reports for the current grant are more than thirty (30) days
overdue. For good cause, submitted in writing by the grant recipient, DCJS may waive this
provision.
Financial reports and progress reports are due no later than the close of business on the 120
working day after the end of the quarter ( "except Virginia Prisoner Reentry Program
(rerneriy nape) reports which are due by the last working day of the end of the following
month). Reports are required even if no expenditures have occurred during the quarter.
Requests for Funds will not be honored from grant recipients who do not julftll this
reporting obligation. A schedule of due dates is also attached for your reference.
. nai Jsnca Sorvme 6naN - Conmatee on nav it q • Advisory C. re 1"I , on Juvenile Jusirce
Adv6Jry Oan,nnea 10 court lo'n reed Soecal Advocate and children s Julnle An Frnd,a ,,
,i ad, 5emny 5e, -,Ad .... r, Goad , Crminai Justice m nn ,,.n S,Iri C,.i 0ee
...vw levxcn,.a]w
f3 PROGRESS REPORTS
Refer to our website: http: / /www.deis.virizinia.gov/ for submitting progress reports through
the Grants Management Online Information System. In order to use this web -based system,
if you have not previously done so, you must obtain a user name and password set up by
DCJS Grants Administration. You are required to use the on -line system to submit your
progress reports. Paper conies of progress reports will no longer be accepted !
❑ FINANCIAL REPORTS
Reter to our website for submitting financial reports through the Grants Management Online
Information System. In order to use this web -based system, if you have not previously done
so, you must obtain a user name and password set up by DCJS Grants Administration. The
address is htt : / /www.de's.vi inia. ov/ rantsAdministration/ is/index.cfm ?menuLevel =4.
❑ REQUESTING GRANT FUNDS
Refer to our website for requesting funds through the Grants Management Online
Information System. In order to use this web -based system, if you have not previously done
so, you must obtain a user name and password set up by DCJS Grants Administration.
-Please note, you can access this system using the same password assigned for the on -line
financial reporting system. The address is:
hito: /iwwtiv.deis.v ireinia .eov /grantsAdministration/emi& index.ef m' ?menuLevel =4.
You are reauired to use the online system for requesting funds.
M
Budgets can be amended in most DCJS grant programs with prior approval. Please review
your special conditions carefully to determine the requirements and procedures for amending
budgets. Refer to our website for the Grants Management Online Information System.
*Please note again that you can access this system using the same password assigned for the
on -line financial reporting system. The address is:
htip: //% ww. dcis. vireinia .eov /erwtsAdministratiomemis /index cfm'?menuLevet =4. Paper
copies of the Budget Amendments will no longer be accepted. You are reauired to use the
on -line system for submitting budget amendments.
If you have any questions, please contact Virginia Sneed (804) 786 -5491 or by a -mail at
virginia .sneed(o)dcjs.virginia.gov.
genpgms.
PROJECTED DUE DATES
FINANCIAL & PROGRESS REPORTS
Reports are due by the 11th working day following the close ojthe quarter covered in the report.
Financial reports are required even ijno expenditures have occurred
QUARTER ENDING
DUE DATE
9/30/2012
10/17/2012
12/31/2012
1/17/2013
3/31/2013
4/16/2013
6/30/2013
7/17/2013
9/30/2013
10/17/2013
12/31/2013
1/16/2014
ffEkMD BUM"
1. Personnel /Employees DCJS FUNDS APPLICANT MATCH TOTAL
a. Name of Employees
Position
Titles
nua
Salary
Rate
Hours
Devoted
FEDERAL
STATE
CASH IN -KIND
IN -KIND
a. Individual ConsuManls
Type
Hours Devoted:
$0
$0
$0
$0
TOTAL
b. Fringe Benefits
$0
$0
$0
$0
$0
$0
FICA % _
$0
$0
RETIREMENT=
$9,324
$0
OTHER Itemize =
$12,012
$0
TOTAL
$0
$0
$0
$0
$0
$704
$704
TOTAL PERSONNEL A +B
$0
$0
$0
$0
$0
2. Consultants including Travel and Subsistence)
DCJS FUNDS
APPLICANT MATCH
TOTAL
FEDERAL
STATE
CASH
IN -KIND
a. Individual ConsuManls
Type
Hours Devoted:
$0
$0
TOTAL
$0
$D
$0
$0
$0
b. Oraan¢adons and Associations
Type non profit health care & human services
Fee: $42 /hour Program $9,324
Time Devoted! : X 222 hours Coordinator
Fee: $28 /hour Counselor $12,012
Time Devoted: 429 hours
Fee: $22ftur Parent $704
Time Devotetl: X 32 hours educator
Fee: $22 /hour Career $5,368
Time Devoted: X 244 hours mentonng/life skills ed
Fee: $22 /hour service $1,980
Time Devoted: X 90 hours learning s ialist
$0
$9,324
$9,324
$12,012
$12,012
$704
$704
$5,368
$5,368
$1,980
$1,960
$0
TOTAL
$0
$29,388
$0
$0
$29,388
c. Consulfanls'Subsislence and Travel
Number of miles: 1050
$0
Rate /Da $.42 1mile
$441
$441
TOTAL
$0
$441
$0
$0
$441
After school snacks for 25 youth X 2 da s/wL X 10 weeks X $.53
$250
$250
Program Support Supplies = I $5.75/client X 25 clients
$144
$144
Family Nights: 54 participants for sessions - X $3/ person
$1,134
$1,134
Reimbursement for service learning supplies for 25 youth
$125
$125
TOTAL CONSULTANTS atb�c
$0
$31,482
$0
$0
$31,482
Page 1 of ddscweH212001
3. Travel and Subsistence for Project Personnel
DCJS FUNDS
APPLICANT MATCH
TOTAL
Loral Rate r No. of Miles X
X
Retaal
FEDERAL
STATE
CASH
IN -KIND
T. Cash Funds
$0
afte
b. on XRa Page = of
Miles XRale Per mile o X
80
7$0
TOTAL INDIRECT COST:
$0
$0
$0
ater stare = member of
days X rate Per day X
$0
d AhoroUerfares
$0
TOTAL SUPPLIES AND OTHER:
$0
$0
$0
TOTAL TRAVEL:
$0
$0
$0
$0
$0
rr9M1ZEDBUU6ETCiI
4. Equipment
DCJS FUNDS
APPLICANT MATCH
TOTAL
Type
Quantity
unit Price
Purchase or
Rental
FEDERAL
STATE
CASH IN -KIND
TOTAL:
$0
TOTAL EQUIPMENT:
$0
$0
$0
$0
$0
S. Supplies and Other Expenses
DCJS FUNDS
APPLICANT MATCH
TOTAL
$0
FEDERAL STATE CASH IN -KIND
Type
Quanbly
Price
T. Cash Funds
80
7$0
TOTAL INDIRECT COST:
$0
$0
$0
$0
$0
TOTAL SUPPLIES AND OTHER:
$0
$0
$0
$0
$0
6. Indirect Cost
DCJS FUNDS
APPLICANT MATCH
$0
$0
FEDERAL
STATE
CASH
IN -KIND
T. Cash Funds
80
7$0
TOTAL INDIRECT COST:
$0
$0
$0
$0
GRAND TOTAL:
$0
$31,482
$0
$0
$31,482
T. Cash Funds
Lmn Wnas imn Se— Meer than grant prWmm rvpponmg this pmlepl- Icano.).
Do nm add to re tearted Project Burger Summary accounts.)
TOTAL:
Page 2 of 2 dos excel - 1212001
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Carillon Medical Center
Page 1
MEMORANDUM OF UNDERSTANDING
BETWEEN
THE CITY OF ROANOKE, THE COUNTY OF ROANOKE, THE CITY OF SALEM AND
CARILION MEDICAL CENTER DIB/A CARILION CLINIC (Psychiatry and Behavioral
Medicine)
THIS MEMORANDUM OF UNDERSTANDING ( "Memorandum') is made and entered
into effective as of the 1" day of July, 2012, by and between the CITY OF ROANOKE, VIRGINIA,
COUNTY OF ROANOKE, VIRGINIA, CITY OF SALEM, VIRGINIA (collectively "Localities "), and
CARILION MEDICAL CENTER d /b /a Carillon Clinic (Psychiatry and Behavioral Medicine)
( "Carillon Clinic ").
For and in consideration of the mutual promises and obligations set forth in this
Memorandum, the sufficiency of which is hereby acknowledged, the parties agree as follows:
ARTICLE I
PURPOSE
The purpose of this Memorandum between the parties is to establish the Localities' and Carillon
Clinic's partnership designed to replicate the Project Back on Track evidence -based program in
accordance with the Statement of Grant Award and Statement of Grant Award Special Conditions
for grant number 13- C2242JJ11 issued by the Department of Criminal Justice Services to the City
of Roanoke and to Carillon Clinic, which Statements are attached to this Memorandum as Exhibit
C and D respectively, and incorporated herein, (collectively, the "Grant "). The Juvenile Crime
Enforcement Coalition has approved expanding services provided for under the Grant to the
Localities. Project Back on Track programming will be implemented by Carillon Clinic in
partnership with Family Service of Roanoke Valley staff, the City of Roanoke, City of Salem, and
the County of Roanoke for the targeted population as described in the Grant. The City of
Roanoke shall remain the fiscal agent for the Grant award, as authorized by Roanoke City
Council Resolution
In its third year of the Department of Criminal Justice Services grant funded project, the goal is to
engage 25 Roanoke Valley youth (ages 13 - 17) and 25 parents/legal guardians in the Project
Back on Track program, during the Grant award period of July 1, 2012 through June 30, 2013.
Carilion Medical Center
Page 2
Project Back on Track programming will include counseling, service learning, life skills, case
management, mentoring, psychiatry and parenting classes to address a vital community priority:
to reduce youth crime and to impact a prevalent cause of youth crime, substance abuse, among
our youth. Another aim of the project is to impact the problem of disproportionate minority
contact.
ARTICLE II
GOALS AND OBJECTIVES
The Project Back on Track proposal "a written in response to the recent surveys showing the
problematic substance use among the Roanoke Valley's youth: especially cocaine, marijuana,
prescription drugs (opiates), alcohol, ecstasy, and heroin use. Such substance use contributes
significantly to youth crime. . Substance use in the Localities exceeds national levels; in the case
of cocaine by two times the national level, in the case of heroin by three times the national level,
and in the case of methamphetamines and ecstasy by two times the national level. These
statistics indicate the need for Project Back on Track, proven to effectively reduce youth
substance use across gender and racial differences. In Year III the project goal is to engage at
least 25 Roanoke Valley youth ages 13 — 17 and 25 parents/legal guardians to achieve the
objectives of: (1) avoiding subsequent criminal offenses and (2) preventing further substance use
among the youth participants. The outcome objectives of Project Back on Track will be
evaluated, incorporating the required performance measures as identified by the Department of
Criminal Justice Services.
ARTICLE 111
OBLIGATIONS OF THE PARTIES
The parties to this Memorandum agree that the following represents their respective obligations:
A. County of Roanoke's obligations:
The County of Roanoke shall send referrals of adolescents ages 13 to 17 suspected of
needing intensive treatment for a substance use disorder to the Carilion Clinic's
Department of Psychiatry and Behavioral Medicine, the Child and Adolescent Section's
Project Back on Track. Carilion Clinic shall accept or deny referrals into the Project Back
on Track program in its sole discretion based on capacity and suitability of the program
for the referred adolescent. The County of Roanoke shall have no responsibility for
Carilion Medical Center
Page 3
expenses incurred by Carillon Clinic related to the Project Back on Track Program or
submission of financial reports required under the Grant.
B. City of Roanoke's obligations:
1. For this Grant, the City of Roanoke serves as the fiscal agent. Funding for the services
rendered by Carilion Clinic under this Memorandum is the responsibility of the City of
Roanoke. Serving as the fiscal agent for the Project Back on Track partnership project,
the City of Roanoke's appropriate financial officer will submit the financial reports
following the post award instructions and reporting requirements provided by the
Department of Criminal Justice Services in accordance with the scheduled deadlines:
October 17, 2012, January 17, 2013, April 16, 2013 and July 17, 2013. Financial reports
must be submitted by the City of Roanoke even if Carilion Clinic has not incurred any
expenditures related to the Project Back on Track program.
2. Expenses incurred by Carillon Clinic in relation to the Project Back on Track program
shall be reimbursed by the City of Roanoke per the Grant's specifications and this
Memorandum. In accordance with the Grant Award budget, Carilion Clinic will be
reimbursed for expenses incurred, including personnel, training and consultation costs,
program supplies, and travel, as appropriate to provide or purchase the services needed
for counseling, family educational events, service learning and psycho - educational life
skill sessions with the total amount of purchased services to not exceed the total Grant
award cap of $31,482.
Requests for reimbursement from Carilion Clinic to the City of Roanoke must be
accompanied by copies of receipts and /or invoices specific to this program. Carilion
Clinic shall also provide documentation verifying payment of Staff costs. Payment will be
made to Carilion Clinic within fourteen (14) days from date of receipt, subject to the
approval of the City of Roanoke. The City of Roanoke reserves the right to refuse
payment to Carilion Clinic in the event that Carillon Clinic submits a reimbursement
request beyond the Grant expiration date.
3. The Cityof Roanoke shall send referrals of adolescents ages 13 to 17 suspected
of needing intensive treatment for a substance use disorder to the Carillon Clinic's
Department of Psychiatry and Behavioral Medicine, the Child and Adolescent Section's
Project Back on Track. Carilion Clinic shall accept or deny referrals into the Project Back
Carilion Medical Center
Page 4
on Track program in its sole discretion based on capacity and suitability of the program
for the referred adolescent.
C. City of Salem's obligations:
The City of Salem shall send referrals of adolescents ages 13 to 17 suspected of needing
intensive treatment for a substance use disorder to the Carilion Clinic's Department of
Psychiatry and Behavioral Medicine, the Child and Adolescent Section's Project Back on
Track. Carilion Clinic shall accept or deny referrals into the Project Back on Track
program in its sole discretion based on capacity and suitability of the program for the
referred adolescent. The City of Salem shall have no responsibility for expenses
incurred by Carilion Clinic related to the Project Back on Track Program or submission of
financial reports required under the Grant.
D. Carilion Clinic's obligations:
1. Carilion Clinic will provide the services of qualified staff, which staff shall include
employees of Carilion Clinic or independent contractors engaged by Carilion Clinic to
provide services under this Memorandum (collectively, the
"Staff'), necessary to implement the Project Back on Track best practice methods for
counseling, service learning, psycho - educational skill development, case
management, mentoring and family education throughout the 2012 -2013 school year,
unless the funding situation changes and finances no longer allow for such staffing.
2. Carilion Clinic will provide the appropriate administration for quality wntrol of Project
Back on Track through oversight by a Program Manager selected by Carilion Clinic.
3. Carilion Clinic will complete the program reports upon the forms required by the
Department of Criminal Justice Services, such report form attached to this contract
as Attachment "A ", meeting expected deadlines in a timely manner paying due
attention to accuracy and comprehensiveness requirements. Program reporting
requirements will be met adhering to the deadline schedule: October 17, 2012,
January 17, 2013, April 16, 2013 and July 17, 2013,
4. Carilion Clinic will complete, or cause to be completed, criminal background, DMV
and child abuse registry checks on the Staff and will not hire or engage anyone to
Carillon Medical Center
Page 5
provide services covered under this MOU who is convicted of a felony (unless
excluded by law or pardoned) and/or who is listed on the child abuse registry and no
one with a reckless driving conviction or DUI will transport students. All Staff will be
required to have a current valid drivers' license and a vehicle with up -to -date
inspections and registrations.
5. Carillon Clinic shall require that all Staff comply with Carillon Clinic's applicable risk
management policies and procedures: including any policies and procedures related
to using vehicles with current inspection stickers, buckling up all passengers, locking
doors while transporting and avoiding cell phone use while driving and any other
procedures Carillon Clinic deems appropriate to promote transportation safety.
6. Carillon Clinic agrees to follow and provide, through the Staff, the services stated in
the Grant project proposal. Such proposal is attached to this contract as Attachment
"B" and made a part hereof.
T No student will go on a field trip unless permission has been obtained from the
student's parent or guardian in advance.
8. No student will complete the evaluation survey unless permission has been obtained
from the student's parent or guardian using the approved Informed Consent Form
provided in advance of survey administration.
9. Carillon Clinic agrees to comply with the policies and procedures required by the
funding source, the Department of Criminal Justice Services, as presented in the
general grant conditions and assurances regarding lobbying, debarment, suspension
and other responsibility matters and drug -free workplace requirements.
ARTICLE IV
INSURANCE
Carillon Clinic shall obtain and maintain during the life of this Memorandum, the insurance
policies required by this Article. Any required insurance policies shall be effective prior to the
beginning dale of this Memorandum. The following policies and coverage are in place:
Carillon Medical Center
Page 6
An umbrella liability policy following the form of the underlying primary coverage in a minimum
amount of $1,000,000. Such coverage shall be accompanied by a certificate of endorsement and
furnished by Carillon Clinic to the City of Roanoke, Virginia, the County of Roanoke, Virginia, and
the City of Salem.
Carillon Clinic and its subcontractors, if any, involved in this Memorandum shall maintain the
following insurance coverages, written on an occurrence basis, issued by a company licensed to
transact business in this State or through a program of self- insurance, during the life of this
Memorandum, and shall furnish the City of Roanoke, Virginia, the County of Roanoke, Virginia,
and the City of Salem with certificates of insurance which shall also include insurance
deductibles, if applicable. The certificates with respect to the Commercial General Liability
coverage and the Automobile Liability coverage shall name the City of Roanoke, Virginia, the
County of Roanoke, Virginia, and the City of Salem and each of their officers, agents and
employees as additional insureds, providing coverage against any and all claims and demands
made by a person or persons whomsoever for property damages or bodily or personal injury
(including death) incurred in connection with the services to be provided by Carillon Clinic under
this Memorandum. With respect to the Workers Compensation coverage, Carillon Clinic's
insurance company shall waive rights of subrogation against the City of Roanoke, Virginia, the
County of Roanoke, Virginia, and the City of Salem, Virginia, and each of their officers, agents
and employees.
A. Commercial General Liability: $ One Million
$Two Million General Aggregate Limit (other than Products /Completed Operations).
$ One Million Products /Completed Operations Aggregate Limit.
$ One Million Personal Injury Liability (including liability for slander, libel, and defamation
of character).
$ One Million each occurrence limit (including Contractual liability, and Owners and
Contractors Protective liability).
B. Automobile Liability: $ One Million combined single limit.
Carillon Medical Center
Page 7
C. Workers Compensation and Employers Liability:
Workers Compensation: statutory coverage for Virginia
Employers Liability:
$100,000.00 Bodily Injury by Accident each occurrence
$500,000.00 Bodily Injury by Disease Policy Limit.
$100,000.00 Bodily Injury by Disease each employee.
D. The above limit amounts may be met by an umbrella liability policy following the form of
the underlying primary coverage in a minimum amount of $ One Million.
E. Proof of Insurance Coverage:
1. Carilion Clinic shall furnish the City of Roanoke, Virginia, the County of Roanoke,
Virginia, and the City of Salem with the required certificates of insurance showing the
type, amount, effective dates and date of expiration of the policies.
2. The required certificates of insurance shall contain a statement substantially
similar to the following:
Should any of the above described policies be cancelled before the expiration date thereof the
issuing company shall provide 30 days advance written notice to each of the City of Roanoke,
Virginia, the County of Roanoke, Virginia, and the City of Salem, Risk Manager.
ARTICLE V
TERM AND EXTENSION OF MEMORANDUM
Term. This Memorandum shall be in effect from July 1, 2012 until June 30, 2013, subject to the
termination rights of the parties as set forth in this Memorandum.
Extension. This Memorandum may be extended for an additional one year term(s) by the written
agreement signed by both parties sixty (60) days prior to the end of the current term.
Carillon Medical Center
Page 8
ARTICLE VI
TERMINATION
Termination: This Memorandum may be terminated by Carillon Clinic or the City of Roanoke,
Virginia, the County of Roanoke, Virginia, and the City of Salem at any time, for any cause, or no
cause, upon sixty (60) days prior written notice signed on behalf of the terminating party. In the
event the Memorandum is terminated by any of the Localities', the termination will only apply to
the terminating locality's interest in this Memorandum, and shall not be effective or interrupt the
Memorandum with respect to the remaining Localities and Carillon Clinic.
ARTICLE VII
NOTICE
Notice. Any notice, request, or demand given or required to be given under this Memorandum
shall, except as otherwise expressly provided herein, be in writing and shall be deemed duly
given only if delivered personally or sent by certified mail, return receipt requested to the
addresses stated below:
To County of Roanoke Designee: B Clayton Goodman
County Administrator
5204 Bernard Drive
Roanoke, VA 24018
To City of Roanoke Designee: Chris Morrill
City Manager
215 Church Avenue SW
Roanoke, VA 24011
To City of Salem Designee: Kevin Boggess
City Manager
PO Box 869
Carilion Medical Center
Page 9
114 N. Broad Street
Salem, VA 24153
To Carilion Clinic Representative: Carilion Clinic
Mark D. Kilgus, Chairman
Dept of Psychiatry and Behavioral Medicine
2017 Jefferson St SW
Roanoke, VA 24014
With a copy to: Carilion Clinic
Office of the General Counsel
213 S. Jefferson Street, Suite 720
Roanoke, VA 24011
Notice shall be deemed to have been given, if delivered personally, upon delivery, and if mailed,
upon the third business day after the mailing thereof.
ARTICLE VIII
INDEMNIFICATION
Carilion Clinic agrees to indemnify and hold harmless the Localities and their officers, directors,
and employees from any and all claims, causes of action, damages or any liability of any type,
including reasonable attorney's fees, on account of any claims by or any injury or damage to any
persons or property growing out of or directly or indirectly resulting from or arising in any way out
of any actions, omissions, or activities of Carilion Clinic or its agents, employees, contractors,
including Family Service of Roanoke Valley, or representatives in connection with the
performance of Carilion Clinic's obligations under this Memorandum.
ARTICLE IX
MISCELLANEOUS
Compliance with the Law. Carilion Clinic agrees to comply with all local, state and federal laws
as the law currently exists or may exist in the future during the term of this Memorandum.
Carillon Medical Center
Page 10
Assignment. The provisions of this Memorandum are for the exclusive benefit of the parties
hereto and not for the benefit of any third person, nor shall this Memorandum be deemed to have
conferred any rights, express or implied, upon any third person unless otherwise expressly
provided for herein.
Captions and Headings. The section captions and headings are for convenience and reference
purposes only and shall not affect in any way the meaning or interpretation of this Memorandum.
Severability. The invalidity, illegality or unenforceability of any provision of this Memorandum as
determined by a court of competent jurisdiction shall in no way affect the validity, legality or
enforceability of any other provision hereof.
Waiver. No failure of any party to insist upon strict observance of any provision of this
Memorandum, and no custom or practice of the parties at variance with the terms hereof, shall be
deemed a waiver of any provision of this Memorandum in any instance.
Governing Law. This Memorandum shall be governed by and construed in accordance with the
law of the Commonwealth of Virginia.
Entire Agreement. This Memorandum represents the entire integrated agreement between the
parties with respect to the subject matter contained herein and supersedes all prior negotiations,
representations or agreements, either written or oral. This Memorandum of Understanding shall
not be amended or modified except by written instrument signed by the parties.
Counterparts. This Memorandum may be executed in several counterparts, and all counterparts
so executed shall constitute one agreement binding on all parties, notwithstanding the fact that all
the parties have not signed the original or the same counterpart. The delivery of a copy of a
signature via facsimile or PDF shall have the same binding effect as the delivery of an original
signature on an original document.
[Signature Page Follows:]
Carilion Medical Center
Page 11
CITY OF ROANOKE, VIRGINIA
By:
(SEA
Printed Name:
Title:
Date:
COUNTY OF ROANOKE, VIRGINIA
By (SEAL)
Printed Name:
Title:
Date:
CITY OF SALEM, VIRGINIA
By
(SEAL)
Printed Name:
Title:
Date:
CARILION MEDICAL CENTER
By
(SEAL)
Printed Name:
Title:
Dale:
Carillon Medical Center
Page 12
Attachment "A"
DOJ Quarterly Report Forms
Carilion Medical Center
Page 13
Attachment "B"
Project Proposal
Carilion Medical Center
Page 14
Attachment C
STATEMENT OF GRANT AWARD
Carillon Medical Center
Page 1 5
Attachment D
STATEMENT OF GRANT AWARD
SPECIAL TERMS AND CONDITIONS
,T
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 6th day of August, 2012.
No. 39466- 080612.
A RESOLUTION authorizing the City Manager's issuance and execution of an
Amendment to the City's contract with AECOM USA, Inc., for additional professional
services for the second year of the City's Transportation Structures Inspection Program
(2011- 2013); and authorizing the City Manager to take such actions and execute such
documents as may be necessary to provide for the implementation, administration, and
enforcement of such Amendment to the above mentioned Contract, as well as the
Contract itself.
BE IT RESOLVED by the Council of the City of Roanoke that:
1. The City Manager is hereby authorized, for and on behalf of the City, to
issue and execute an Amendment as may be necessary to the City's contract with
AECOM USA, Inc., for additional professional services for the second year of the
City's Transportation Structures Inspection Program (2011- 2013), all as more fully set
forth in the City Council Agenda Report dated August 6, 2012.
2. The form of such Amendment shall be approved by the City Attorney.
3. Such Amendment will provide authorization for additions to the work,
with an increase in the amount of the Contract and provided the total amount of such
Amendment will not exceed an additional $89,575, all as set forth in the above Report.
R -AECOM ConvectA end ,e t2012 d.
4. The City Manager is further authorized to take such actions and execute
such documents as may be necessary to provide for the implementation, administration,
and enforcement of such Amendment to the above mentioned Contract, as well as the
Contract itself.
ATTEST:
City Clerk.
R -AECOM Convect Amen6 1mt2012MOc
)IT
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 6th day of August, 2012.
No. 39467- 080612.
A RESOLUTION authorizing the City Manager's issuance and execution of an
Amendment to the City's contract with Mattem & Craig, Inc., for additional
professional services for the second year of the City's Transportation Structures
Inspection Program (2011- 2013); and authorizing the City Manager to take such actions
and execute such documents as may be necessary to provide for the implementation,
administration, and enforcement of such Amendment to the above mentioned Contract,
as well as the Contract itself.
BE IT RESOLVED by the Council of the City of Roanoke that:
I. The City Manager is hereby authorized, for and on behalf of the City, to
issue and execute an Amendment as may be necessary to the City's contract with
Mattem & Craig, Inc, for additional professional services for the second year of the
City's Transportation Structures Inspection Program (2011- 2013), all as more fully set
forth in the City Council Agenda Report dated August 6, 2012.
2. The form of such Amendment shall be approved by the City Attorney.
3. Such Amendment will provide authorization for additions to the work,
with an increase in the amount of the Contract and provided the total amount of such
Amendment will not exceed an additional $51,486.30, all as set forth in the above
Report.
R -MaUe & Craig COn"Cl AmeAnd t2012_d.o
The City Manager is further authorized to take such actions and execute
such documents as may be necessary to provide for the implementation, administration,
and enforcement of such Amendment to the above mentioned Contract, as well as the
Contract itself.
ATTEST:
City Clerk.
R- Maven& Craig ContractAmevd ,,1112.doc
w
CITY COUNCIL AGENDA REPORT
To: Honorable Mayor and Members of City Council
Meeting: August 6, 2012
Subject: Amendment to Two Contracts for the Transportation Structures
Inspection Program (2011 -2013) Year Two of Three
Background:
In 1978, Congress passed the Surface Transportation Act, requiring that all bridges and
culverts over 20 feet in length, including "off Federal Aid System" structures, be inspected
annually or biannually, depending on construction type. The City also inspects overhead
traffic signs at the same time. Inspections are due this calendar year on 51 structures in the
City of Roanoke.
A Contract dated August 1, 2011, was issued to AECOM USA, Inc. ( AECOM) for the
Transportation Structures Inspection Program (2011 -2013) with years two and three to be
negotiated based on the number of structures to be inspected in each of those subsequent
years. A similar Contract dated August 1, 2011, was also issued to Mattern & Craig, Inc. for
the Program since the inspection of the structures is rotated among different consultants.
AECOM has agreed to inspect 32 structures for the cost of $89,575 for year two. Mattern &
Craig, Inc. has agreed to inspect 19 structures for the cost of $51,486.30 for year two.
Considerations
City Council approval is needed to amend the aforementioned contracts to provide
additional services. Funding in the amount of $141,061.30 is available for the two contract
amendments in account number 01 -530- 4310 -3072.
Recommended Action:
Authorize the City Manager to issue and execute an amendment, approved as to form by
the City Attorney, to the City's Contract with AECOM USA, Inc., in an amount up to $89,575
for additional professional services as mentioned above.
Authorize the City Manager to issue and execute an amendment, approved as to form by
the City Attorney, to the City's Contract with Mattern & Craig, Inc., in an amount up to
$51,486.30 for additional professional services as mentioned above.
Authorize the City Manager to take such actions and execute such documents as may be
necessary to provide for the implementation, administration, and enforcement of all such
amendments to the above mentioned Contracts, as well as the Contracts themselves.
C - -` -` -R ---- - - - - --
Christopher P. Morrill
City Manager
Distribution: Council Appointed Officers
Sherman M. Stovall, Assistant City Manager for Operations
Robert K. Bengtson, P.E., Director of Public Works
Philip C. Schirmer, P.E., L.S., City Engineer
i!/ ° � IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 6th day of August, 2012.
No. 39468 - 080612.
AN ORDINANCE authorizing the Commonwealth of Virginia, on behalf of the Virginia
Department of Transportation (VDOT), to execute the necessary documents providing for the
conveyance of certain operating rights -of -way located in the City of Roanoke, to the City of
Roanoke, Virginia, upon certain terms and conditions, and dispensing with the second reading of
this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that:
1. The Commonwealth of Virginia, on behalf of the Virginia Department of
Transportation, is hereby authorized, to execute the necessary documents providing for the
conveyance of certain operating rights -of -way located along two corridors in the City of
Roanoke, Virginia, designated as VDOT Capital Improvement Project 0101 - 128 -102, RW -201
(Hershberger Road: Cove Road to Williamson Road) and VDOT Capital Improvement Project
0220 - 128 -103, RW -201 (Franklin Road: Brandon Avenue to McClanahan Street) to the City of
Roanoke, Virginia, for operating and maintenance purposes, as more particularly stated in the
City Council Agenda Report dated August 6, 2012.
2. All documents necessary for this conveyance shall be in form approved by the
City Attorney.
3. Pursuant to the provisions of Section 12 of the City Charter, the second reading of
this ordinance by title is hereby dispensed with.
ATTEST:
a� e• ry)
City Clerk.
0 -VDOT Conveyances t.01, oW,,U] Improveinw, Pr Jec,sB- 6- 12.doc
CITY COUNCIL AGENDA REPORT
To: Honorable Mayor and Members of City Council
Meeting: August 6, 2012
Subject: Conveyance of Virginia Department of Transportation Operating Right -of-
Way to the City of Roanoke for Hershberger Road and Franklin Road
Background:
The Virginia Department of Transportation (VDOT) routinely performs capital improvement
projects within the City of Roanoke. After the completion of the project, VDOT transfers
any acquired rights -of -way and easements to the City of Roanoke for operating and
maintenance purposes. Recently, VDOT, upon a review of their records, confirmed that
two projects undertaken in the City during the 1970's and 1980's were never closed out
formally with the transfer of acquired rights -of -way and related easements to the City from
VDOT. The first project was improvements to Franklin Road, S.W. between Brandon
Avenue, S.W. and McClanahan Street, S.W., and the second project was improvements to
Hershberger Road, N.W. between Cove Road, N.W. and Williamson Road, N.E..
Considerations:
VDOT staff has prepared documents to formally transfer the rights -of -way acquired
associated with these specific capital improvement projects:
0101 - 128 -102, RW -201 (Hershberger Road: Cove Road to Williamson Road)
0220 -128 -103, RW -201 (Franklin Road: Brandon Avenue to McClanahan Street)
Since both projects were completed several decades ago, the City has been maintaining
these acquired rights -of -way. Action by the City at this time does not change or alter
previous or ongoing responsibilities of the City for maintenance of these streets. Copies of
the proposed Quitclaim Deeds prepared for these two projects by VDOT for the City's
consideration and execution are attached to this report for the City Council's information.
Recommended Action:
Authorize the acceptance of the Operating Rights -of -Way described above, and authorize
the City Manager to execute the attached deeds for transfer of Operating Rights -of -Way
from VDOT to the City of Roanoke. Such deeds shall be approved as to form by the City
Attorney.
Christopher P. Morrill
City Manager
Distribution: Council Appointed Officers
Brian Townsend, Assistant City Manager for Community Development
Sherman Stovall, Assistant City Manager for Operations
Robert K. Bengtson, Director of Public Works
Mark Jamison, Manager of Transportation
Sandra Turner, Economic Development Specialist
Tax Map Parcel Number not assigned
PREPARED BY VDOT
UNDER SUPERVISION OF THE
OFFICE OF THE ATTORNEY GENERAL
Exempted from Grantor and Grantee taxes under
Sections 58.1.811(C)(4) and 58.1- 811(A)(3)
THIS QUITCLAIM DEED, made this 23rd day of April, 2012, between the
COMMONWEALTH OF VIRGINIA, acting by and through the Commissioner of Highways,
("GRANTOR') and THE CITY OF ROANOKE, a Virginia Municipal Corporation,
( "GRANTEE. ")
WITNESSETH:
WHEREAS, THAT WHEREAS, this conveyance is authorized in accordance with the
provisions of Sections 33.1.89 of the Code of Virginia (1950) as amended, in accordance with
the request of the City of Roanoke contained in the resolution passed by the City Council at their
regular meeting held on the 12th day of May, 1980.
NOW, THEREFORE, for and in consideration of the sum of one dollar ($1.00), and
other good and valuable consideration, receipt of which is hereby acknowledged, the
GRANTOR does hereby release, remise and quitclaim unto the GRANTEE all of its right, title,
and interest in and to the hereinafter described lots or parcels of land, all of which lie in the
City of Roanoke, Virginia:
Being as shown on the plans for Route 101 (Hershberger Road), State Highway
Project 0101 -128 -102, RW -201, and being all the lands and permanent
easements lying on both sides of the centerline of Route 101 (Hershberger
Road), and between the left and right limits of the existing and proposed right of
After recordation return to Grantee's Address:
-I-
way lines, including connections to various streets, being all of the lands or
property interests acquired by the GRANTOR for public street purposes from
various parties as shown on the Right of Way and Utilities Division Acquisition
Status Report, dated November 6, 2002, attached hereto, to be recorded herewith
and made a part of this conveyance.
It is covenanted between the parties hereto, their successors or assigns, that any limited
access rights acquired in accordance with Section 33.1 -58 the Code of Virginia (1950), as
amended, and right of way and/or easements acquired in accordance with Section 33.1 -96 of the
Code of Virginia (1950), as amended, associated with the lands herein conveyed by this deed
are reserved unto the Commonwealth of Virginia, Department of Transportation.
The GRANTEE by joining in this deed through signature of its authorized
representatives, accepts, as is, the interest in the real estate conveyed by this deed pursuant to
Section 15.2 -1803 of the Code of Virginia (1950), as amended.
(Remainder of page intentionally left blank)
-2-
IN WITNESS WHEREOF, the Commonwealth of Virginia, Commissioner of
Highways, has caused this deed to be executed in its name as of the day, month, and year first
above written.
COMMONWEALTH OF VIRGINIA
Commissioner of Highways
Richard R. Bennett
State Right of Way and Utilities Director
Departrncnt of Transportation
COMMONWEALTH OF VIRGINIA
City of Richmond, to -wit:
The foregoing instrument was acknowledged before me this Zfsr day of
UM6 2012, by Richard R. Bennett, State Right of Way and Utilities Director,
Department of Transportation, who has been authorized to execute same by the Commissioner of
Highways.
���- /_
Notary Pubri"cQ
Affix Stamp for Notary ID and Commission Expiration Date:
NEIL M. NORO
NOTARY PUBLIC
REGISTRATION 07602061
COMMONWEAUH OF MSINIA
MY COMMIS EXPIRES
Z
CITY OF Roanoke,
A Municipal Corporation
BY (SEAL)
ITS:
COMMONWEALTH OF VIRGINIA
City of Roanoke, to -wit:
The foregoing instrument was acknowledged before me this day of
2012, by
the
of the City of Roanoke, a Virginia Municipal Corporation.
Notary Public
Affix Stamp for Notary ID and Commission Expiration Date
APPROVED AS TO LEGAL SUFFCIENCY AND FORM:
City Attorney
-4-
Date
Tax Map Parcel Number not assigned
PREPARED BY VDOT
UNDER SUPERVISION OF THE
OFFICE OF THE ATTORNEY GENERAL
Exempted from Grantor and Grantee taxes under
Sections 58.1 - 811(0(4) and 58.1- 811(A)(3)
THIS QUITCLAIM DEED, made this 23rd day of April, 2012, between the
COMMONWEALTH OF VIRGINIA, acting by and through the Commissioner of Highways,
( "GRANTOR ") and THE CITY OF ROANOKE, a Virginia Municipal Corporation,
("GRANTEE. ")
WITNESSETH:
WHEREAS, this conveyance is authorized in accordance with the provisions of Sections
33.1 -89 of the Code of Virginia (1950) as amended, in accordance with the request of the city
contained in the resolution passed by the City of Roanoke contained in the resolution passed by
the City Council at their regular meeting held on the 26th day of June, 1967.
NOW, THEREFORE, for and in consideration of the sum of one dollar ($1.00), and
other good and valuable consideration, receipt of which is hereby acknowledged, the
GRANTOR does hereby release, remise and quitclaim onto the GRANTEE all of its right, title,
and interest in and to the hereinafter described lots or parcels of land, all of which lie in the
City of Roanoke, Virginia:
Being as shown on the plans for Route 220 (Franklin Road), State Highway
Project 0220 - 128 -103, RW -201, and being all the leads and permanent
easements lying on both sides of the centerline of Route 220 (Franklin Road),
and between the left and right limits of the existing and proposed right of way
After recordation return to Grantee's Address:
I-
lines, including connections to various streets, being all of the lands or property
interests acquired by the GRANTOR for public street purposes from various
parties as shown on the Right of Way and Utilities Division Acquisition Status
Report, dated November 6, 2002, attached hereto, to be recorded herewith and
made a part of this conveyance.
It is covenanted between the parties hereto, their successors or assigns, that any limited
access rights acquired in accordance with Section 33.1 -58 the Code of Virginia (1950), as
amended, and right of way and/or easements acquired in accordance with Section 33.1 -96 of the
Code of Virginia ( 1950), as amended, associated with the lands herein conveyed by this deed
are reserved unto the Commonwealth of Virginia, Department of Transportation.
The GRANTEE by joining in this deed through signature of its authorized
representatives, accepts, as is, the interest in the real estate conveyed by this deed pursuant to
Section 15.2 -1803 of the Code of Virginia (1950), as amended.
(Remainder of page intentionally left blank)
2-
IN WITNESS WHEREOF, the Commonwealth of Virginia, Commissioner of Highways,
has caused this deed to be executed in its name as of the day, montb, and year first above written.
COMMONWEALTH OF VIRGINIA
Commissioner of Highways
By _16�
41+ ---'Y (SEAL)
Richard R. Bennett
State Right of Way and Utilities Director
Department of Transportation
COMMONWEALTH OF VIRGINIA
City of Richmond, to -wit
The foregoing instrument was acknowledged before me this Z!5f"day of
SUN6 _ 2012, by Richard R. Bennett, State Right of Way and Utilities Director,
Department of Transportation, who has been authorized to execute same by the Commissioner of
Highways.
�ovv
Notary Public
Affix Stamp for Notary ID and Commission Expiration Date:
NEIE M� XOAO
NOTARY P0Due
REGISTRATION Y 7502052
OOMMONWEALTH OF VIRGINIA
MY CCIA IRS EXPIRES
-3-
CITY OF Roanoke,
A Municipal Corporation
M,
ITS:
COMMONWEALTH OF VIRGINIA
City of Roanoke, to -wit:
The foregoing instrument was acknowledged before me this day of
2012, by the
_ of the City of Roanoke, a Virginia Municipal Corporation.
Notary Public
Affix Stamp for Notary ID and Commission Expiration Date
APPROVED AS TO LEGAL SUFFCIENCY AND FORM:
City Attorney
4-
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 6th day of August, 2012.
No. 39469 - 080612.
AN ORDINANCE approving an Amendment No. 1 to a certain Agreement for
Purchase and Sale of Real Property with an effective date of March 28, 2012, by and
among the City of Roanoke, Virginia, (Seller) and NDRA II, LLC (Purchaser);
authorizing the proper City officials to execute such Amendment No. 1; authorizing the
City Manager to take such actions and execute such documents as may be necessary to
provide for the implementation, administration, and enforcement of such Amendment
No.l; and dispensing with the second reading by title of this Ordinance.
WHEREAS, the Seller and Purchaser entered into a Contract that was dated
March 20, 2012, but had an effective date of March 28, 2012, for the Purchase and Sale
of Real Property (which was extended by a Letter Agreement dated May 31, 2012,)
(collectively the "Agreement ") regarding the Purchaser's buying an approximately 5.3 10
acre portion of the parcel of land and improvements thereon known as the "Huff Lane
School Site" as further referred to in the Agreement, which was authorized by Ordinance
No. 39337-031912;
WHEREAS, the Purchaser encountered unexpected development constraints
related to the existing condition and location of the Property which will have an impact
on the cost to develop the Property as proposed and the parties have agreed to a reduction
of the purchase price and the addition of another condition to Section 8 of the Agreement,
all as set forth in the City Council Agenda Report dated August 6, 2012, to this Council
and as set forth in the proposed Amendment No. 1 attached to such Report; and
Ord -Amend No 1- Purchase Sales Agreement of fluff lane School Site dou
WHEREAS, City Staff recommends that City Council approve Amendment No. 1
and authorize the proper City officials to execute such Amendment No. I.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke as
follows:
I. City Council hereby approves the amendments, changes, or modifications
to certain terms and provisions of the Agreement between the Seller and the Purchaser, as
those items are more fully described in the above mentioned City Council Agenda Report
dated August 6, 2012, to this Council and as set forth in the proposed Amendment No. 1
attached to such Report, which includes a reduction in the purchase price from
$1,850,000 to $1,735,000 and the addition of a contingency to Section 8 of the
Agreement regarding the acquisition of easements necessary to facilitate the development
of the Property.
2. The City Manager is authorized on behalf of the City to execute an
Amendment No. 1 to the Agreement between the Seller and Purchaser providing for
amendments, changes, or modifications to the terms and provisions of such Agreement,
as set forth above. Such Amendment No. 1 may also contain any other terms and
conditions as the City Manager may deem to be in the best interest of the City, and shall
be substantially similar to the Amendment No. 1 attached to the above mentioned Report
and in a form approved by the City Attorney.
3. The City Manager is further authorized to take such actions and execute
such documents as may be necessary to provide for the implementation, administration,
and enforcement of such Amendment No. 1 to the Agreement, and of the Agreement
itself.
Ord -Amend No 1- Purchase Sales Ageement ofHurf Leoe School S,te.doc 2
4. Pursuant to the provisions of Section 12 of the City Charter, the second
reading by title of this Ordinance is hereby dispensed with.
AT�TESSST::L,�',p.�
k -
City Clerk.
Ad -Amend No I -P.MIn S.kl Ageeinrnt.MH ff Lane S6..[ Sundae
CITY COUNCIL AGENDA REPORT
To: Honorable Mayor and Members of City Council
Meeting: August 6, 2012
Subject: Amendment No. 1 to Agreement for Purchase and Sale with
NDRA 11, LLC
Background
The City and NDRA II, LLC (Purchaser) entered into an Agreement for the
Purchase and Sale of Real Property (Agreement) dated March 28, 2012 for the
sale of an approximately 5.310 portion of the Huff Lane School Site (Property)
for the purchase price of $1,850,000. The Purchaser has proposed the
construction of two hotels and one restaurant on the Property.
Under the terms of the contract, Purchaser entered into a 60 day Due Diligence
Period originally scheduled to expire on May 27, 2012. This period was
extended to August 7, 2012 after Purchaser encountered unexpected
development constraints related to the existing condition and location of the
Property which will impact the cost to develop the Property as proposed. These
conditions are as follows:
(1) Water Service to the Site - An evaluation of the existing infrastructure by
Purchaser's consultant revealed that the six (6) inch water line that
presently services the Site is insufficient to meet the proposed needs of
the development. Discussions between City staff and representatives
from the Western Virginia Water Authority confirmed the existence of two
nearby eight (8) inch systems (located in the development to the south
and across Valley View Boulevard), each of which could potentially
provide adequate water service to the Site. Estimates provided by the
Purchaser's consultant determined the costs associated with necessary
line extensions and tapping into either of these systems to be
approximately $78,000.
(2)Asbestos Removal Costs - Purchaser's environmental consultant
documented the presence of asbestos in multiple areas of the former
school building in addition to those previously identified in the materials
and reports provided by the City. This presence will increase the
demolition cost of the project. Estimates obtained by the consultant place
the cost of removal at no more than $150,000.
Considerations
These conditions not only affect the Purchaser, but would also likely impact any
other responsive offers the City received for the Site. As such, the City and the
Purchaser have agreed to a reduction of the purchase price in order to
acknowledge these Property constraints and facilitate the necessary extension
of water lines to the site as well as the removal of asbestos from the former
school building as part of the demolition process, as outlined in the attached
document titled "Amendment No. 1 to Purchase and Sale of Real Property"
(Amendment). The amended purchase price will be $1,735,000. This
Amendment will also add an additional clause that makes closing on the sale of
the Property contingent upon the Purchaser having acquired any easements
necessary to development the Property as set forth in the Agreement. All other
provisions of the Agreement dated March 28, 2012 will remain in full force and
effect.
Recommended Action
Authorize the City Manager to execute an Amendment No. 1 to the Agreement
for the Purchase and Sale of Real Property, between the City and NDRA II, LLC in
a form substantially similar to the one attached, with the form of such
Amendment No. 1 to be approved by the City Attorney.
Authorize the City Manager to take such actions and execute such documents
as necessary to implement, administer, and enforce such Amendment No. 1 to
the Agreement.
Christopher P. Morrill
City Manager
Distribution: Council Appointed Officers
R. Brian Townsend, Assistant City Manager for Community Development
Susan S. Lower, Director, Real Estate Valuation
Robert B. Ledger, Manager, Economic Development
Marc B. Nelson, Special Projects Coordinator
AMENDMENT NO. 1 TO PURCHASE AND SALE OF REAL PROPERTY
This is Amendment No. 1 to a certain Purchase and Sale of real Property
Agreement with an Effective Date of March 28, 2012, by and among the City of
Roanoke, Virginia, a municipal corporation (Seller), and NDRA ll, LLC, a Virginia
Limited Liability Company, 12503 Bay Hill Drive, Chester, Virginia 23836,
( "Purchaser "). This Amendment No. 1 is dated , 2012.
WITNESSETH:
WHEREAS, Seller and Purchaser entered into a certain Purchase and
Sale Agreement dated March 28, 2012, (as extended by letter agreement dated
May 31, 2012, (collectively the "Agreement') concerning Purchaser's desire to
purchase the Property for the intended purposes as set forth in a document
entitled "Proposal for the Purchase and Redevelopment of the Huff Lane Site"
(Property);
WHEREAS, due to unanticipated development constraints related to the
existing condition and location of the Property which will have an impact on the
cost to develop the Property as proposed, the parties have agreed to a reduction
of the purchase price; and,
WHEREAS, Purchaser anticipates acquiring certain easements
associated with making the above - referenced upgrades.
NOW, THEREFORE, the parties, in consideration of the promises and
obligations contained in the original Agreement and in this Amendment No. 1,
mutually agree as follows:
Section 1. Reduction of Purchase Price.
Subsection 1(C) and Section 3 of the Agreement are being modified only to the
extent necessary to reflect the reduction in price mutually agreed -upon by the
parties. Therefore, Subsection 1(C) and Section 3 as contained in the Agreement
are hereby deleted and replaced effective as of the date of this Amendment with
the replacement Subsection 1(C) and Section 3 as set out below:
1(C). 'Purchase Price" shall mean $1,735,000.00 in U.S. Dollars.
3. PURCHASE PRICE AND PAYMENT. The Purchaser shall pay One -
Million Seven - Hundred Thirty -Five Thousand and No /100 Dollars
($1,735,000.00) in cash at Settlement, in addition to other closing costs
attributable to Purchaser as set forth herein. If payment is by check,
the check shall be a certified or cashier's check payable to the City of
Roanoke.
Section 2. Acquisition of Easements
Purchaser
anticipates the need
to acquire
easements associated with certain
upgrades
to the Property. As
such, the
parties agree that
the following
subsection
is hereby added
to Section
8. CONDITIONS
PRECEDENT
TO SETTLE.:
8(D). Acquisition of Easements. Purchaser shall successfully obtain all
easements necessary to facilitate the development of the Property
as set forth in this Agreement.
Section 3 Continuation of Terms and Conditions of Agreement for
Purchase and Sale of Real Property.
All the terms, obligations, and conditions of the Agreement shall and do hereby
continue in full force and effect, except and only to the extent modified above.
IN WITNESS WHEREOF, Purchaser and Seller have executed this Amendment
No. 1 by their authorized representatives.
ATTEST: CITY OF ROANOKE, VIRGINIA (Seller)
City Clerk
COMMONWEALTH OF VIRGINIA
CITY OF ROANOKE, to -wit:
By
Christopher P. Morrill, City Manager
The foregoing instrument was acknowledged before me this — day of
, 2012 by Christopher P. Morrill, City Manager for the City of Roanoke,
Virginia, for and on behalf of said municipal corporation.
My commission expires:
Notary Public
SEAL
WITNESS /ATTEST. NORA II, LLC, A VIRGINIA LIMITED
LIABILITY COMPANY (Purchaser)
Nick Patel, Managing Member
§ To -Wit:
The foregoing instrument was acknowledged before me this _ day of
, 2012, by Nick Patel, Managing Member of NDRA II, LLC, for and on
behalf of such entity.
My commission expires:
Notary Public
Approved as to Form: Approved as to Execution:
City Attorney
Authorized by Ordinance No.
City Attorney
SEAL
STEPHANIE M. MOON, MMC
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011 -1536
Telephone: (540) 853 -2541
Fax: (540) 853 -1145
E -mail: elerWroanokevaaov
August 7, 2012
Cindy H. Poulton, Clerk
Roanoke City School Board
Roanoke, Virginia
Dear Ms. Poulton:
JONATHAN E CRAFT
Deputy City Clerk
CECELIA T. WEBB
Assistant Deputy City Clerk
I am enclosing copy of Budget Ordinance No. 39470- 080612 to adopt the second
amendment to the 2012 -2013 School Board Categorical Budget, amending and
reordaining certain sections of the School General, School Athletics and School Food
Service Funds Appropriations.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, August 6, 2012, and is in full force and effect upon its
passage.
Sincerely,
Sties M Moon, MMC ��J
City Clerk
Enclosure
PC: Christopher P. Morrill, City Manager
Timothy R. Spencer, Acting City Attorney
Ann H. Shawver, Director of Finance
Amelia Merchant, Director, Management and Budget
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 6th day of August, 2012.
No. 39470 - 080612.
AN ORDINANCE to adopt the second amendment to the 2012 -2013 School
Board Categorical Budget, amending and reordaining certain sections of the School
General, School Athletics and School Food Service Funds Appropriations, and dispensing
with the second reading by title of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that the following
sections of the 2012 -2013 School General, School Athletics and School Food Service
Funds Appropriations be, and the same are hereby, amended and reordained to read and
provide as follows:
School General Fund
Revenues $ 27,415
Appropriations 465,333
Fund Balance - Unappropriated (437,918)
School Athletics Fund
Revenues 250,000
Appropriations 250,000
School Food Services Fund
Revenues 200,000
Appropriations 200,000
Pursuant to the provisions of Section 12 of the City Charter, the second reading
of this ordinance by title is hereby dispensed with.
ATTEST:
City CI
August 6, 2012
The Honorable David Bowers, Mayor
and Members of Roanoke City Council
Roanoke, VA 24011
Dear Members of Council:
As a result of official School Board action on Tuesday, July 10, 2012, the
Board respectfully requests City Council approve the Schools' second
amended categorical budget.
In the period since May 2012, the Governor has signed a final budget,
which enabled the Virginia Department of Education to issue a revised
revenue calculation model. This model suggests that RCPS revenue will
be approximately $25,000 higher than previously estimated. The Board
has also acted to implement changes in the Virginia Retirement System
under which employees will pay 1% of the 5% employee contribution in
2012 -13, offset by a hold harmless salary increase of 1.07125 %. This
action increased expenditures by approximately $220,000.
The School Board thanks you for your approval of the request as submitted.
Sincerely,
s.,
Cindy H. Poulton, Clerk
Enclosure
pc: Timothy Spencer Rita D. Bishop
Chris Morrill Curt Baker
Ann Shawver Margaret Lindsey
David B. Carson
p: 540- 853 -2381 f: 540 -853 -2951 P.O. Box 13145 Roanoke, VA 24031 www.rcps.info
klill
ROANOKE CITY
PUBLIC SCHOOLS
School Board
David B. Carson
Chairman
Todd A. Putney
Vice Chairman
Mae G. Huff
Annette Lewis
Suzanne P. Moore
Lori E. Vaught
Dick Willis
Dr. Rita D. Bishop
Superintendent
Cindy H. Poulton
Clerk of the Board
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AGENDA REPORT
L7 In1
To: Honorable Mayor and Members of City Council
Meeting: August 6, 2012
Subject: Second Amendment to the School Board Categorical Budget 2012 -13
Background:
The School Board adopted the Categorical Budget for fiscal year 2012 -13 based upon the
original budget proposal of the Governor on March 13, 2012. The March adoption met the
timing requirements set forth in the Charter of the City of Roanoke.
On May 8, 2012, the School Board adopted an amendment to include changes contained in
the Conference Committee's proposed state budget and updated revenue forecast. This
budget was adopted by City Council on May 14, 2012.
The final budget was signed by the Governor in May 2012. The Virginia Department of
Education was able to issue a revised revenue calculation model. The model suggests that
RCPS revenue will be approximately $27,000 higher than previously estimated. The School
Board has also acted to implement changes in the Virginia Retirement System (VRS) under
which employees will pay 1% of the S% employee contribution in 2012 -13, offset by a hold
harmless salary increase of approximately 1.07 %. This will increase expenditures by
approximately $215,000.
Revenue and expenditure estimates for the Food Services and Athletics Funds have been
adjusted to reflect anticipated programs for 2012 -13.
Additional expenditures of $438,000 required to coverthe VRS and Athletics Fund increases
will be funded by General Fund reserves. The Food Service Fund expenditures will be funded
by additional revenues.
Details of the categorical budget changes are listed in the chart below:
MAY 2012
PROPOSED
DIFFERENCE
AMENDED BUDGET
FINAL BUDGET
ADOPTIPROPOSE
GENERALFUND
REVENUE CATEGORY
STATE REVENUES
$ 66,510.283
$ 66,537,695
$ 27,415
CITVREVENUES
72,770,400
72,770,400
-
OTHER REVENUES
s 2nn Ono
s 2nn nnn
-
TOTALREVENUES
$144,480,680
$144,508,095
S 27415
EXPENDITURE CATEGORY
INSTRUCTION
$ 96,105,931
$ 96,295,337
$ 189,406
ADMINISTRATION/ATTENDANCE
AND HEALTH
11,654,426
11,665,525
11,099
TRANSPORTATION
9,373,033
9,373,460
427
INTERFUND TRANSFER TO
ATHLETICS
1250,000
1,500,000
250,000
OPERATIONS AND FACILITIES
14,165.718
14,180,119
14,401
DEBT SERVICE
16.003.945
16,003,945
TOTAL EXPENDITURES
$148,553,053
$149,018,386
$ 465.333
FUND BALANCE
$ (4,072,373)
$ (4,510,291)
S (437,918)
Honorable Mayor and Members of Council
August 6, 2012
Page 2
Recommended Action:
We recommend that you concur with this report of the School Board and adopt the second
amendment to the 2012 -13 Categorical Budget.
Adopt the accompanying budget ordinance to increase revenues and expenditures of the
School Board General, and Athletics and Food Service Funds.
AN . SHAWVER
Director of Finance
Distribution: Council Appointed Officers
Rita D. Bishop, Superintendent, RCPS
Curtis Baker, Deputy Superintendent for Operations, RCPS
MAY
2012
PROPOSED
DIFFERENCE
AMENDEDBUDGET
FINAL BUDGET
ADOPT /PROPOSE
ATHLETICS FUND
$
1,350,000
$ 1,600,000
$ 250,000
REVENUES
EXPENDITURES
5
1,350,000
$ 1,600.000
s 250,000
FOOD SERVICE FUND
S
6,050,000
5 6,250,000
$ 200,000
REVENUES
6,050,000
$ 6250,000
S 200,000
EXPENDITURES
$
Recommended Action:
We recommend that you concur with this report of the School Board and adopt the second
amendment to the 2012 -13 Categorical Budget.
Adopt the accompanying budget ordinance to increase revenues and expenditures of the
School Board General, and Athletics and Food Service Funds.
AN . SHAWVER
Director of Finance
Distribution: Council Appointed Officers
Rita D. Bishop, Superintendent, RCPS
Curtis Baker, Deputy Superintendent for Operations, RCPS
STEPHANIE M. MOON, MADE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011 -1536
Telephone: (540) 853 -2541
Fax: (540) 853-1145
E -mail: clerk@roanokeva.gov
August 7, 2012
R. Michael Amyx, Executive Director
Virginia Municipal League
P. O. Box 12164
Richmond, Virginia 23241
Dear Mr. Amyx:
JONATHAN E. CRAFT
Deputy City Clerk
CECELIA T. W EBB
MvO.ut Deputy City Clerk
I am enclosing a copy of Resolution No. 39471 - 080612 designating the Honorable
Sherman P. Lea, as Voting Delegate and the Honorable Anita J. Price, as Alternate
Voting Delegate for the Annual Business Session and meetings of the Urban Section of
the Virginia Municipal League and designating Christopher P. Morrill, City Manager, as
Staff Assistant for any meetings of the Urban Section of the Virginia Municipal League
to be held on Tuesday, September 25, 2012, in Williamsburg, Virginia.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, August 6, 2012.
Sincerely, y�
.%trrk+s✓
II Stephanie M. Moon, MMC
City Clerk
Enclosure
PC: The Honorable Sherman P. Lea, Council Member
The Honorable Anita J. Price, Council Member
Christopher P. Morrill, City Manager
�5
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 6th day of August, 2012.
No. 39471- 080612.
A RESOLUTION designating a Voting Delegate and Alternate Voting Delegate for the
Annual Business Session and meetings of the Urban Section of the Virginia Municipal League and
designating a Staff Assistant for any meetings of the Urban Section.
BE IT RESOLVED by the Council of the City of Roanoke as follows:
For the Annual Business Session of the Virginia Municipal League to be held during
the League's 2012 Annual Conference scheduled for September 23 -25, 2012, and for any meetings
of the Urban Section held in conjunction with the Annual Conference of the League, The Honorable
Sherman Lea is hereby designated Voting Delegate, and The Honorable Anita Price is hereby
designated Alternate Voting Delegate.
2. For any meetings of the Urban Section of the Virginia Municipal League to beheld in
conjunction with the League's 2012 Annual Conference, Chris Morrill, City Manager, shall be
designated Staff Assistant.
3. The City Clerk is directed to complete any forms required by the Virginia Municipal
League for designation of Voting Delegate, Alternate Voting Delegate, and Staff Assistant and to
forward such forms to the League.
ATTEST:
4t Ci It
ATTACHMENT A
CERTIFICATION OF VOTING DELEGATE
AND ALTERNATE
BUSINESS SESSION
Virginia Municipal League Annual Conference
Williamsburg, Virginia
Tuesday, September 25, 2012
Voting Delegate:
Name The Honorable Sherman P.
Council Member
Locality City of Roanoke
Alternate Voting Delegate:
The Honorable Anita J. Price
Council Member
City of Roanoke
Certified by:
Name Stephanie M. Moon
Title City Clerk
Locality City of Roanoke
Return by September 10, 2012 to:
Virginia Municipal League
P.O. Box 12164
Richmond, Virginia 23241
FAX: (804) 343 -3758
�*
CITY OF ROANOKE
a
OFFICE OF THE CITY CLERK
-
215 Church Avenue, S. W., Room 456
K
Roanoke, Virginia 24011 -1536
Telephone: (540)853-2541
Fax: (50) 853 -1145
E -mail: derk@roanp keya.,.y
JONATHAN E. CRAFT
STEPHANIE M. MOON, MMC
Deputy City Clerk
City Clerk
CECELIA T. W EBB
AssNt.r t Deputy City Clerk
August 7, 2012
Tim Steller, Executive Director
Blue Ridge Behavioral Healthcare
301 Elm Avenue, S. W.
Roanoke, Virginia 24016 -4001
Dear Mr. Steller:
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
August 6, 2012, you were appointed to replace Gail Burruss as a City representative of
the Court Community Corrections Program Regional Community Criminal Justice Board
for a three -year term of office ending June 30, 2015.
Once the Oath has been administered, please return a signed copy to the City Clerk's
Office prior to serving in the capacity to which you were appointed.
Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing
copy of the Virginia Freedom of Information Act. The Act requires that you be provided
with a copy within two weeks of your appointment and each member is required "to read
and become familiar with provisions of the Act."
Tim Steller
August 7, 2012
Page 2
On behalf of the Mayor and Members of City Council, I would like to express
appreciation for your willingness to serve the City of Roanoke as a City representative
of the Court Community Corrections Program Regional Community Criminal Justice
Board.
Sincerely,
Stephanie M. Moon, MMC
City Clerk
SMM:ctw
Enclosures
PC: Kathryn Van Patten, Director, Court and Community Corrections, 1627 East Main
Street, Salem, Virginia 24153
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to -wit:
I, TIM STELLER, do solemnly swear that I will support the Constitution of the
United States of America and the Constitution of the Commonwealth of Virginia, and
that I will faithfully and impartially discharge and perform all the duties incumbent upon
me as a City representative of the Court Community Corrections Program Regional
Community Criminal Justice Board for a three -year term of office ending June 30, 2015,
according to the best of my ability. So help me God.
TIM STELLER
The foregoing oath of office was taken, sworn to, and subscribed before me by Tim
Steller this _ day of 2012.
Brenda S. Hamilton, Clerk of the Circuit Court
Clerk
�.
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
!�
Roanoke, Virginia 24011 -1536
Telephone: (540) 853 -2541
Fax: (540)85 3-1145
STEPHANIE M. MOON, MMC
E -ma0: elerk@rasnokeva.gov
JONATHAN E. CRAFT
City Clerk
Deputy City Clerk
August 7, 2012
9
CECELIA T. WEHH
Assistant Deputy City Clerk
Duane Smith
3038 Melrose Avenue, N. W., Apt. 714
Roanoke, Virginia 24017
Dear Mr. Smith:
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
August 6, 2012, you were reappointed as a Commissioner to the Roanoke Redevelopment
and Housing Authority, for a term of four years ending August 31, 2016.
Please return one copy of the Oath of Office to Room 456, Noel C. Taylor Municipal
Building, 215 Church Avenue, S. W., prior to serving in the capacity to which you were
reappointed.
Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing copy
of the Virginia Freedom of Information Act. The Act requires that you be provided with a
copy within two weeks of your reappointment and each member is required "to read and
become familiar with provisions of the Act."
Duane Smith
August 7, 2012
Page 2
On behalf of the Mayor and Members of City Council, I would like to express appreciation
for your willingness to continue your service as a Commissioner to the Roanoke
Redevelopment and Housing Authority.
Sincerely, ^�
Stephanie MMC
City Clerk
SMM:ctw
Enclosures
PC: Katie T. Meyer, Secretary, Roanoke Redevelopment and Housing Authority
2624 Salem Turnpike, N. W., Roanoke, Virginia 24017
COMMONWEALTH OF VIRGINIA )
) To -wit:
CITY OF ROANOKE )
I, Stephanie M. Moon, City Clerk, and as such City Clerk of the City of Roanoke and
keeper of the records thereof, do hereby certify that at a regular meeting of Council which
was held on the sixth day of August, 2012, DUANE SMITH was reappointed as a
Commissioner of the Roanoke Redevelopment and Housing Authority for a four -year term
of office ending August 31, 2016.
Given under my hand and the Seal of the City of Roanoke this seventh day of
August, 2012.
((( & _City Clerk
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to -wit:
I, DUANE SMITH, do solemnly swear that I will support the Constitution of the
United States of America and the Constitution of the Commonwealth of Virginia, and that I
will faithfully and impartially discharge and perform all the duties incumbent upon me as a
Commissioner of the Roanoke Redevelopment and Housing Authority for a four -year term
of office ending August 31, 2016, according to the best of my ability. So help me God.
DUANE SMITH
The foregoing oath of office was taken, sworn to, and subscribed before me by Duane
Smith this. day of 2012.
Brenda S. Hamilton, Clerk of the Circuit Court
By , Clerk
a
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011 -1536
Telephone: (540)853 -2541
Fax: (540)853 -1145
STEPHANIE M. MOON, MMC
E -mail: clerk@roanokeva.gov
JONATHAN E. CRAFT
City Clerk
Deputy City Clerk
August 7, 2012
CECELIA T.W BB
Aasnhufl Deputy City Clerk
Carolyn Barrett
4410 Thelma Street, N. W
Roanoke, Virginia 24017
Dear Ms. Barrett:
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
August 6, 2012, you were appointed to fill the unexpired term of Leticia Smith as a member
of the Personnel and Employment Practices Commission ending June 30, 2014.
Enclosed you will find a Certificate of your appointment and an Oath or Affirmation
of Office which must be administered by a Clerk of the Circuit Court of the City of
Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church
Avenue, S. W.
Once the Oath has been administered, please return a signed copy to the City Clerk's
Office prior to serving in the capacity to which you were appointed.
Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing copy
of the Virginia Freedom of Information Act. The Act requires that you be provided with a
copy within two weeks of your appointment and each member is required "to read and
become familiar with provisions of the Act."
On behalf of the Mayor and Members of City Council, I would like to express appreciation
for your willingness to serve the City of Roanoke as a member of the Personnel and
Employment Practices Commission.
Sincerely,
M. Moon, MMC
City Clerk
Enclosure
PC: Carolyn Glover, Secretary, Personnel and Employment Practices Commission,
w /application
COMMONWEALTH OF VIRGINIA
To -wit:
CITY OF ROANOKE
I, Stephanie M. Moon, City Clerk, and as such City Clerk of the Cityof Roanoke and
keeper of the records thereof, do hereby certify that at a regular meeting of Council which
was held on the sixth day of August 2012, CAROLYN BARRETT was appointed to fill the
unexpired term of Leticia Smith as a member of the Personnel and Employment Practices
Commission ending June 30, 2014.
Given under my hand and the Seal of the City of Roanoke this seventh day of
August 2012.
City.0
City Clerk.
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to -wit:
I, CAROLYN BARRETT, do solemnly swear that I will support the Constitution of
the United States of America and the Constitution of the Commonwealth of Virginia, and
that I will faithfully and impartially discharge and perform all the duties incumbent upon me
as a member of the Personnel and Employment Practices Commission to fill the unexpired
term of Leticia Smith ending June 30, 2014, according to the best of my ability. So help me
God.
CAROLYN BARRETT
The foregoing oath of office was taken, sworn to, and subscribed before me by Carolyn
Barrett this _ day of 2012.
Brenda S. Hamilton, Clerk of the Circuit Court
By , Clerk
STEPHANIE M. MOON, MMC
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011 -1536
Telephone: (540)853 -2541
Fax: (540)853 -1145
E -mail: elerk@roanokeva.gov
August 7, 2012
Cynthia Fendley
5505 Ridgelea Road
Roanoke, Virginia 24018
Dear Ms. Fendley:
JONATHAN E. CRAFT
Deputy City Clerk
CECELIA T. W EBB
Assistant Deputy City Clerk
I am enclosing copy of Ordinance No. 39438 - 070212 amending Section 7 -7, Building
Code Board of Appeals created: composition, Article II, Buildino Code, Chapter 7,
Building Regulations, and Section 12 -8, Amendments, Article II, Fire Prevention Code,
Chapter 12, Fire Prevention and Protection, Code of the City of Roanoke (1979), as
amended; changing the name of the Building Code Board of Appeals and creating the
Building and Fire Code Board of Appeals.
At the regular meeting of Council on Monday, August 6, 2012, you were appointed as a
member of the Building and Fire Code of Board of Appeals for a two -year term of office
ending June 30, 2014.
Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor
Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which
you were appointed.
Cynthia Fendley
August 7, 2012
Page 2
Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing
copy of the Virginia Freedom of Information Act. The Act requires that you be provided
with a copy within two weeks of your appointment and each appointee is required "to
read and become familiar with provisions of the Act."
On behalf of the Mayor and Members of City Council, I would like to express
appreciation for your willingness to serve as a member of the Building and Fire Code
Board of Appeals.
Sincerely,
Stephanie M. Moon, MIMIC
City Clerk
Enclosures
pc: Jeffrey Shawver, Building Commissioner
Daniel Rakes, Fire Marshal
V
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 2nd day of July, 2012.
No. 39438- 070212.
AN ORDINANCE amending §7 -7, Building code board of appeals created:
composition of Article II, Building Code, of Chapter 7, Building Regulations, and
§12 -8, Amendments, of Article II, Fire Prevention Code, of Chapter 12, Fire Prevention
and Protection, of the Code of the City of Roanoke (1979), as amended; changing the
name of the Building Code Board of Appeals and creating the Building and Fire Code
Board of Appeals; and dispensing with the second reading by title of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke as follows:
1. Section 7 -7, Building code board of appeals created: composition, of
Article II, Building Code, of Chapter 7, Building Regulations, of the Code of the City of
Roanoke (1979), as amended, is hereby amended by changing the name and composition
of the Building Code Board of Appeals, a permanent Board of City Council, and shall
read and provide as follows:
Sec. 7 -7. Building and fire code board of appeals created; composition
Pursuant to the building code, there is hereby created a building and fae
code board of appeals, which shall consist of €tvenine (39) members and
' ^�,.o- �who shall be appointed by city council. The building
and fire code board of appeals shall have jurisdiction to consider appeals
pursuant to the building code, as the same is amended from time to time
by the state board of housing and community development.
2. Section 12 -18, Amendments, of Article 11, Fire Prevention Code, of
Chapter 12, Fire Prevention and Protection, of the Code of the City of Roanoke (1979), as
amended, is hereby amended by creating the Building and Fire Code Board of Appeals,
and shall be amended to read and provide as follows:
Sec. 12 -18. Amendments.
The Statewide Fire Prevention Code adopted by the city is hereby
amended as set out in the following paragraphs of this section. Unless
indicated to the contrary, section numbers appearing in this section refer to
such numbers as they appear in the Virginia Statewide Fire Prevention
Code adopted by the city.
Sec 112 1.1 is added to read as follows:
Sec 112.1.1 Building and fire code board of anneals. Pursuant to the
Statewide Fire Prevention Code there is herebv created a buildinn and fire
code board of armeals which shall consist of nine (9) members who shall
be UMinted by city council The buildin¢ and fire code board of Weals
shall have iurisdiction to consider anneals pursuant to the statewide fire
prevention code as the same is amended from time to time by the state
board rc�jWnsrble for the maintenance of the fire code.
3. Pursuant to Chapter 12 of the Charter, the second reading of this ordinance
by title is hereby dispensed with.
ATTEST:
�ir1.3%�DOrI
h City Clerk. �.
COMMONWEALTH OF VIRGINIA )
) To -wit:
CITY OF ROANOKE )
I, Stephanie M. Moon, City Clerk, and as such City Clerk of the City of Roanoke
and keeper of the records thereof, do hereby certify that at a regular meeting of Council
which was held on the sixth day of August 2012, CYNTHIA FENDLEY was appointed
as a member of the Building and Fire Code Board of Appeals, for a term of two years
ending June 30, 2014.
Given under my hand and the Seal of the City of Roanoke this seventh day of
August 2012.
(/( »'��% .,•City Clerk.
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to -wit:
I. CYNTHIA FENDLEY, do solemnly swear (or affirm) that I will support the
Constitution of the United States of America and the Constitution of the Commonwealth
of Virginia, and that I will faithfully and impartially discharge and perform all the duties
incumbent upon me as a member of the Building and Fire Code Board of Appeals for a
two -year term of office ending June 30, 2014, according to the best of my ability. So
help me God.
CYNTHIA FENDLEY
The foregoing oath of office was taken, sworn to, and subscribed before me by Cynthia
Fendley this _ day of 2012.
Brenda S. Hamilton, Clerk of the Circuit Court
Clerk
STEPHANIE M. MOON, MMC
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011 -1536
Telephone: (540)853 -2541
Fax: (540)853 -1145
E -mail: clerk@,roano eva.aov
August 7, 2012
Jeffry Parkhill
2301 Rosalind Avenue, S. W.
Roanoke, Virginia 24014
Dear Mr. Parkhill:
JONATHAN E. CRAFT
Deputy City Clerk
CECELIA T. W EBB
Assistant Deputy City Clerk
I am enclosing copy of Ordinance No. 39438 - 070212 amending Section 7 -7, Building
Code Board of Appeals created composition, Article II, Building Code, Chapter 7,
Building Regulations, and Section 12 -8, Amendments, Article 11, Fire Prevention Code,
Chapter 12, Fire Prevention and Protection, Code of the City of Roanoke (1979), as
amended; changing the name of the Building Code Board of Appeals and creating the
Building and Fire Code Board of Appeals.
At the regular meeting of Council on Monday, August 6, 2012, you were appointed as a
member of the Building and Fire Code Board of Appeals for a one -year term of office
ending June 30, 2013.
Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor
Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which
you were appointed.
Jeffry Parkhill
August 7, 2012
Page 2
Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing
copy of the Virginia Freedom of Information Act. The Act requires that you be provided
with a copy within two weeks of your appointment and each appointee is required "to
read and become familiar with provisions of the Act."
On behalf of the Mayor and Members of City Council, I would like to express
appreciation for your willingness to serve as a member of the Building and Fire Code
Board of Appeals.
Sincerely,
Stephanie M. Moon, MMC
City Clerk
Enclosures
pc: Jeffrey Shawver, Building Commissioner
Daniel Rakes, Fire Marshal
9\1111,
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 2nd day of July, 2012,
No. 39438 - 070212.
AN ORDINANCE amending §7 -7, Building code board of appeals created;
composition, of Article II, Building Code, of Chapter 7, Building Regulation, tions, and
§12 -8, Amendments, of Article II, Fire Prevention Code, of Chapter 12, Fire Prevention
and Protection, of the Code of the City of Roanoke (1979), as amended; changing the
name of the Building Code Board of Appeals and creating the Building and Fire Code
Board of Appeals; and dispensing with the second reading by title of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke as follows:
1. Section 7 -7, Building code board of appeals created: composition of
Article II, Building Code, of Chapter 7, Building Regulations, of the Code of the City of
Roanoke (1979), as amended, is hereby amended by changing the name and composition
of the Building Code Board of Appeals, a permanent Board of City Council, and shall
read and provide as follows:
Sec. 7 -7. Building and fire code board of appeals created: composition.
Pursuant to the building code, there is hereby created a building and fire
code board of appeals, which shall consist of €tmnine (39) members and
- (2 who shall be appointed by city council. The building
and fire code board of appeals shall have jurisdiction to consider appeals
pursuant to the building code, as the same is amended from time to time
by the state board of housing and community development.
2. Section 12 -18, Amendments, of Article 1I, Fire Prevention Code, of
Chapter 12, Fire Prevention and Protection of the Code of the City of Roanoke (1979), as
amended, is hereby amended by creating the Building and Fire Code Board of Appeals,
and shall be amended to read and provide as follows:
Sec. 12 -18. Amendments.
The Statewide Fire Prevention Code adopted by the city is hereby
amended as set out in the following paragraphs of this section. Unless
indicated to the contrary, section numbers appearing in this section refer to
such numbers as they appear in the Virginia Statewide Fire Prevention
Code adopted by the city.
+ ++
Sec 112 1.1 is added to read as follows:
Sec. 112.1.1 Buildin¢ and fire code board of anneals. Pursuant to the
Statewide Fire Prevention Code there is hereby created a building and fire
code board of appeals which shall consist of nine (9) members who shall
be VWinted by city council The building and fire code board of appeals
shall have jurisdiction to consider appeals pursuant to the statewide fire
prevention code as the same is amended from time to time by the state
board re,yonsible for the maintenance of the fire code.
3. Pursuant to Chapter 12 of the Charter, the second reading of this ordinance
by title is hereby dispensed with.
ATTEST:
AtbZ,.,,,. i)r)• "",.l
City Clerk.
COMMONWEALTH OF VIRGINIA )
) To -wit:
CITY OF ROANOKE )
I, Stephanie M. Moon, City Clerk, and as such City Clerk of the City of Roanoke
and keeper of the records thereof, do hereby certify that at a regular meeting of Council
which was held on the sixth day of August 2012, JEFFRY PARKHILL was appointed as
a member of the Building and Fire Code Board of Appeals, for a term of one year
ending June 30, 2013.
Given under my hand and the Seal of the City of Roanoke this seventh day of
August 2012.
City Clerk.
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to -wit:
I, JEFFRY PARKHILL, do solemnly swear (or affirm) that I will support the
Constitution of the United States of America and the Constitution of the Commonwealth
of Virginia, and that I will faithfully and impartially discharge and perform all the duties
incumbent upon me as a member of the Building and Fire Code Board of Appeals for a
one -year term of office ending June 30, 2013, according to the best of my ability. So
help me God.
JEFFRY PARKHILL
The foregoing oath of office was taken, sworn to, and subscribed before me by Jeffry
Parkhill this _ day of 2012.
Brenda S. Hamilton. Clerk of the Circuit Court
Clerk