HomeMy WebLinkAboutCouncil Actions 11-05-12 LEA
39528-110512
ROANOKE CITY COUNCIL
INFORMAL SESSION
NOVEMBER 5, 2012
9:00 A.M.
CITY COUNCIL CHAMBER
ROOM 450
AGENDA
Call to Order -- Roll Call - Council Member Trinkle arrived late.
Welcome. Mayor David A. Bowers.
NOTICE
This morning meetings and briefings will be televised live and replayed on RVTV
Channel 3 on Thursday, November 8 immediately following the 2:00 p.m. session at
7:00 p.m.; and Saturday, November 10 at 4:00 p.m. Council Meetings are offered with
closed captioning for the hearing impaired.
At this point, Council Member Trinkle entered the meeting. (9:02 a.m.)
The Mayor recognized Dan Callaghan, as the City Attorney, effective October 31,
2012.
ITEM FOR ACTION:
A communication from Mayor David A. Bowers requesting that Council convene in a
Closed Meeting to discuss vacancies on certain authorities, boards, commissions and
committees appointed by Council, pursuant to Section 2.2-3711 (A)(1), Code of Virginia
(1950), as amended. A list of current vacancies is included with the agenda for this
meeting.
(7-0)
ITEMS LISTED ON THE 2:00 P.M. COUNCIL DOCKET REQUIRING
DISCUSSION/CLARIFICATION AND ADDITIONS/DELETIONS TO THE 2:00 P.M.
AGENDA. NONE.
TOPICS FOR DISCUSSION BY THE MAYOR AND MEMBERS OF COUNCIL. NONE.
BRIEFINGS:
• Roanoke Neighborhood Advocates - 20 minutes
Annual State of the Neighborhoods Report (Braxton Naff, Chair)
At 10:28 am, the Mayor declared the meeting in recess for a Legislative
Committee meeting.
The meeting reconvened at 11:15 a.m., for remaining briefings as set forth below:
• Transportation Technology - 30 minutes
• Evans Spring Concept Plan - 30 minutes
• Fiscal Year 2012 Unaudited - 30 minutes
Financial Report
(Mayor Bowers relinquished the Chair and left the meeting at 12:37 p.m.)
At 12:55 p.m., Vice-Mayor Rosen declared the meeting in recess for a Closed
Meeting.
At 1:54 p.m., Vice-Mayor Rosen reconvened the meeting and announced the
following appointments/reappointments on various authorities, boards,
commissions and committees:
CERTIFICATION OF CLOSED MEETING. (4-0, Mayor Bowers was absent; and
Council Members Ferris and Trinkle were not present when vote was recorded.)
Appointed Trista Wallace to replace Harold F. Wallick (law enforcement) as a
member of the Towing Advisory Board for a term ending October 31, 2015.
Appointed Nancy Page to replace the Honorable Brenda Hamilton as a City
representative of the Blue Ridge Behavioral Healthcare Board of Directors for a
three-year term of office commencing January 1, 2013 and ending December 31,
2015.
Appointed Dennis Light as a member of the Fair Housing Board to fill the
unexpired term of office of Deirdra Williams ending March 31, 2015.
Reappointed Lajuan Thomas as a member of the Human Services Advisory Board
for a four-year term of office ending November 30, 2016. Waived City residency
requirement for Ms. Thomas.
Recessed meeting until 2:00 p.m.
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41.9
ROANOKE CITY COUNCIL
REGULAR SESSION
NOVEMBER 5, 2012
2:00 P.M.
CITY COUNCIL CHAMBER
AGENDA
1. Call to Order--Roll Call. Mayor David A. Bowers was absent.
The Invocation was delivered by The Reverend Jeffrey Dean Wilson,
Pastor, Huntington Court United Methodist Church.
The Pledge of Allegiance to the Flag of the United States of America was
led by Vice-Mayor Court G. Rosen.
Welcome. Vice-Mayor Rosen.
NOTICE
Today's Council meeting will be televised live and replayed on RVTV Channel 3
on Thursday, November 8 at 7:00 p.m., and Saturday, November 10 at 4:00 p.m.
Council meetings are offered with closed captioning for the hearing impaired.
ANNOUNCEMENTS
THE PUBLIC IS ADVISED THAT MEMBERS OF COUNCIL RECEIVE THE
CITY COUNCIL AGENDA AND RELATED COMMUNICATIONS, REPORTS,
ORDINANCES AND RESOLUTIONS, ETC., ON THE THURSDAY PRIOR TO
THE COUNCIL MEETING TO PROVIDE SUFFICIENT TIME FOR REVIEW OF
INFORMATION.
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THE CITY CLERK'S OFFICE PROVIDES THE MAJORITY OF THE CITY
COUNCIL AGENDA ON THE INTERNET FOR VIEWING AND RESEARCH
PURPOSES. TO ACCESS AGENDA MATERIAL, GO TO THE CITY'S
HOMEPAGE AT WWW.ROANOKEVA.GOV, CLICK ON THE GOVERNMENT
ICON.
NOTICE OF INTENT TO COMPLY WITH THE AMERICANS WITH
DISABILITIES ACT. SPECIAL ASSISTANCE IS AVAILABLE FOR DISABLED
PERSONS ADDRESSING CITY COUNCIL. EFFORTS WILL BE MADE TO
PROVIDE ADAPTATIONS OR ACCOMMODATIONS BASED ON INDIVIDUAL
NEEDS OF QUALIFIED INDIVIDUALS WITH DISABILITIES, PROVIDED THAT
REASONABLE ADVANCE NOTIFICATION HAS BEEN RECEIVED BY THE
CITY CLERK'S OFFICE.
PERSONS WISHING TO ADDRESS COUNCIL WILL BE REQUIRED TO
CONTACT THE CITY CLERK'S OFFICE PRIOR TO THE MONDAY COUNCIL
MEETING, OR REGISTER WITH THE STAFF ASSISTANT AT THE
ENTRANCE TO THE COUNCIL CHAMBER PRIOR TO COMMENCEMENT OF
THE COUNCIL MEETING. ONCE THE COUNCIL MEETING HAS CONVENED,
THERE WILL BE NO FURTHER REGISTRATION OF SPEAKERS, EXCEPT
FOR PUBLIC HEARING MATTERS. ON THE SAME AGENDA ITEM, ONE TO
FOUR SPEAKERS WILL BE ALLOTTED FIVE MINUTES EACH; HOWEVER,
IF THERE ARE MORE THAN FOUR SPEAKERS, EACH SPEAKER WILL BE
ALLOTTED THREE MINUTES.
ANY PERSON WHO IS INTERESTED IN SERVING ON A CITY COUNCIL
APPOINTED AUTHORITY, BOARD, COMMISSION OR COMMITTEE MAY
CONTACT THE CITY CLERK'S OFFICE AT 853-2541, OR ACCESS THE
CITY'S HOMEPAGE TO OBTAIN AN APPLICATION.
THE COUNCIL OF THE CITY OF ROANOKE IS SEEKING APPLICATIONS
FOR THE FOLLOWING CURRENT OR UPCOMING EXPIRATIONS OF TERMS
OF OFFICE:
BLUE RIDGE BEHAVIORAL HEALTHCARE, BOARD OF DIRECTORS
(ONE THREE-YEAR TERM OF OFFICE)
BOARD OF ZONING APPEALS
(ONE THREE-YEAR TERM OF OFFICE)
ROANOKE VALLEY-ALLEGHANY REGIONAL COMMISSION
(ONE THREE-YEAR TERM OF OFFICE)
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2. PRESENTATIONS AND ACKNOWLEDGEMENTS:
Proclamation declaring Veterans Day 2012 on Sunday, November 11, 2012.
Recognition by the Mayor and Members of City Council.
Adopted Resolution No. 39539-110512 recognizing the outstanding
services rendered to the City by Timothy Ross Spencer as Acting City
Attorney. (6-0)
3. HEARING OF CITIZENS UPON PUBLIC MATTERS:
CITY COUNCIL SETS THIS TIME AS A PRIORITY FOR CITIZENS TO BE
HEARD. ALL MATTERS WILL BE REFERRED TO THE CITY MANAGER FOR
RESPONSE, RECOMMENDATION OR REPORT TO COUNCIL, AS HE MAY
DEEM APPROPRIATE.
Larry Black appeared before the Council.
4. CONSENT AGENDA
(APPROVED 6-0)
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE
CONSIDERED TO BE ROUTINE BY THE MEMBERS OF CITY COUNCIL AND
WILL BE ENACTED BY ONE MOTION. THERE WILL BE NO SEPARATE
DISCUSSION OF THE ITEMS. IF DISCUSSION IS DESIRED, THE ITEM WILL
BE REMOVED FROM THE CONSENT AGENDA AND CONSIDERED
SEPARATELY.
C-1 Minutes of the regular meetings of Council held on Tuesday, September 4,
2012; Monday, September 17, 2012 and recessed until Friday, September 28,
2012; Monday, October 1, 2012; and Monday, October 15, 2012.
RECOMMENDED ACTION: Dispensed with the reading of the minutes
and approved as recorded.
C-2 A communication from the City Manager requesting that Council schedule
a public hearing for Monday, November 19, 2012, at 7:00 p.m., or as soon
thereafter as the matter may be heard, to consider a proposal from the City of
Roanoke to increase the Transient Occupancy Tax by one percent to allow the
revenue derived from the increase to be directed to the Roanoke Convention and
Visitors Bureau for enhanced marketing activities.
RECOMMENDED ACTION: Concurred in the request.
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C-3 Reports of qualification of the following individuals:
The Honorable Anita J. Price as an City representative (alternate)
of the Virginia's First Regional Industrial Facility for a four-year term
of office ending June 30, 2016;
Daniel J. Callaghan as City Attorney of the City of Roanoke for a
term ending September 30, 2014;
Robin Haldiman and James Weber as members of the Human
Services Advisory Board for four-year terms of office, each, ending
November 30, 2016;
Linwood "Woody" Deans and Stephen Willis as members of the
Roanoke Civic Center Commission for three-year terms of office,
each, ending September 30, 2015;
Barton J. Wilner and Ssunny Shah as City representatives of the
Roanoke Valley Convention and Visitors Bureau Board of Directors
for one-year terms of office, each, ending June 30, 2013;
Mary V. H. Dykstra as a member of the Architectural Review Board
for a four-year term of office ending October 1, 2016;
Jeanne Bollendorf as a member of the Roanoke Public Library
Board for a three-year term of office ending June 30, 2015;
Kirk Bates as a member of the Building and Fire Code Board of
Appeals for a one-year term of office ending June 30, 2013; and
Mark S. Lucas as a City representative of the Roanoke Valley
Greenway Commission for a three-year term of office ending
June 30, 2015.
RECOMMENDED ACTION: Received and filed.
REGULAR AGENDA
5. PUBLIC HEARINGS: NONE.
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6. PETITIONS AND COMMUNICATIONS:
a. A communication from the City Sheriff recommending acceptance and
appropriation of funds in connection with the State Criminal Alien
Assistance Program (SCAAP) Reimbursement Grant; and a
communication from the City Manager concurring in the recommendation.
Adopted Resolution No. 39528-110512 and Budget Ordinance No.
39529-110512. (6-0)
7. REPORTS OF CITY OFFICERS AND COMMENTS OF
CITY MANAGER:
a. CITY MANAGER:
BRIEFINGS: NONE.
ITEMS RECOMMENDED FOR ACTION:
1. Acceptance and appropriation of funds in connection with the Blue
Ridge Regional DUI Taskforce Grant from the Virginia Department
of Motor Vehicles for DUI enforcement operations.
Adopted Resolution No. 39530-110512 and Budget Ordinance
No. 39531-110512. (6-0)
2. Acceptance and appropriation of funds in connection with the FY
2012 State Homeland Security Program Grant from Virginia
Department of Emergency Management to purchase equipment for
use by the Police Department.
Adopted Resolution No. 39532-110512 and Budget Ordinance
No. 39533-110512. (6-0)
3. Acceptance and appropriation of funds in connection with the FY
2013 Bulletproof Vest Partnership Grant from the U. S. Department
of Justice to purchase equipment for use by the Police and Sheriff's
Departments.
Adopted Resolution No. 39534-110512 and Budget Ordinance
No. 39535-110512. (6-0)
4. Acceptance of a donation of equipment from the Firehouse Subs
Public Safety Foundation for use by the Fire-EMS Department.
Resolution No. 39536-110512. (6-0)
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5. Approval of a special policy to pay any City employee who is a
military reservist/National Guard who is called to and serves in
active duty between October 1, 2012 and September 30, 2013.
Adopted Resolution No. 39537-110512. (6-0)
6. Transfer of funds in connection with the 9th Street Bridge over the
Roanoke River—Superstructure Replacement Project.
Adopted Budget Ordinance No. 39538-110512. (6-0)
COMMENTS BY CITY MANAGER.
The City Manager shared the following comments:
Leaf Collection Begins Nov. 12
• Citizens are reminded that leaf collection will be conducted on alternating
weeks, beginning Nov. 12 through Dec. 10.
• During this period, regularly scheduled brush collection will be
suspended.
• Instead, on those weeks residents may place at the curb an unlimited
number of leaves collected in biodegradable paper bags.
• On bulk collection weeks, citizens can set out up to six plastic bags of
leaves.
• A flyer was mailed to citizens over the weekend with more detailed
information about leaf collection.
• Citizens may also call 853-2000 and press option 6 to hear information
about leaf collection.
Two city communications projects recognized
• On Nov. 2, the City of Roanoke's Office of Communications received two
awards at the Public Relations Society of America Blue Ridge Chapter's 2012
Summit Awards Gala.
• Gold Summit Award - Roanoke City Market Building Renovation
Project (Public Relations Campaign/Modest Budget category)
• Gold Summit Award - PLAY (Print Publications/Average Budget
category)
Roanoke is conducting a review of customer service standards
• As a part of this review, the city is seeking input from citizens through a short
survey which can be completed in just a few minutes.
• The questions focus on the quality of customer service that the city
currently provides and asks citizens how they would like to interact with
the city using new technology.
• There is a link to the online survey on the city's homepage at
www.roanokeva.gov under "Read About," as well as on the city's
Roanoke, Virginia Facebook page.
• Responses will be accepted through Wednesday, Nov. 21.
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Blue Ridge Veterans Celebration
• The Roanoke Valley is joining together to honor and recognize our veterans,
active-duty military, and their families with the regional Blue Ridge Veterans
Celebration on Friday through Sunday, Nov. 9-11
• Friday— starting at 11 a.m., a D-Day Memorial tour followed by a
Downtown Roanoke Reception and Restaurant Tour on the Market
• Saturday—a Veterans Parade in Downtown Roanoke at 11 a.m.,
including military units from across Virginia, military marching units,
and individual veterans accompanied by military, college and high
school bands. Followed by a barbeque, live music and more by the
Railside Stage on Salem Ave.
• Sunday—a non-denominational service at 10 a.m. at Salem Museum
and Historical Society, 801 East Main Street in Salem, with light
refreshments following.
8. REPORTS OF COMMITTEES: NONE.
9. UNFINISHED BUSINESS: NONE.
10. INTRODUCTION AND CONSIDERATION OF
ORDINANCES AND RESOLUTIONS: NONE.
11. MOTIONS AND MISCELLANEOUS BUSINESS:
a. Inquiries and/or comments by the Mayor and Members of City Council.
Council Member Price reminded the public that tomorrow was
Election Day and to go to the polls to vote.
b. Vacancies on certain authorities, boards, commissions and committees
appointed by Council.
12. ADJOURN - 2:45 P.M.
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CITY OF ROANOKE
tti� - OFFICE OF THE CITY CLERK
215 Church Avenue,S.W., Suite 456
- pd. ; Roanoke,Virginia 24011-1536
'l Telephone: (540)853-2541
Fax: (540)853-1145
STEPHANIEM.MOON,MMC E-mail: clerk @roanokeva.gov JONATHAN E.CRAFT
City Clerk Deputy City Clerk
CECELIA T.WEBB
Assistant Deputy City Clerk
November 7, 2012
The Reverend Jeffrey Dean Wilson
Huntington Court United Methodist Church
3333 Williamson Road, N. E.
Roanoke, Virginia 24012
Dear Reverend Wilson:
On behalf of the Mayor and Members of the Roanoke City Council, I would like to
express sincere appreciation to you for delivering the Invocation at the regular meeting
of the Roanoke City Council, which was held on Monday, November 5, 2012.
Sincerely,
Q•
Stephanie M. Moon, MMC
City Clerk
SMM:aa
l'a■ 1 CITY OF ROANOKE
(...,:t l: OFFICE OFETHE MAYOR
ROANOKE,VIRGINIA 24011-1594
-�
TELEPHONE. (540)8532444
FAX. (540)853-1145
DAVID A.BOWERS
Meyer
November 5, 2012
The Honorable Vice-Mayor and Members
of the Roanoke City Council
Roanoke, Virginia
Dear Members of Council:
This is to request a Closed Meeting to discuss vacancies on certain authorities, boards,
commissions and committees appointed by Council, pursuant to Section 2.2-3711 (A)(1),
Code of Virginia (1950), as amended. A list of current vacancies is included with the
agenda for this meeting.
Sincerely,
David A. Bowers
Mayor
DAB:ctw
COMMITTEE VACANCIES/REAPPOINTMENTS
November 5, 2012
VACANCIES:
Three-year terms of office to replace Eddie Wallace, Jr., Kae Bolling and Carl Kopitzke as members
of the Mill Mountain Advisory Committee ending June 30, 2015; and the unexpired term of office of
Richard Walters ending June 30, 2013.
Three-year term of office to replace Jay Foster as a City representative of the Roanoke Valley-
Alleghany Regional Commission ending June 30, 2015.
Unexpired term of office of Deirdra Williams as a member of the Fair Housing Board ending
March 31, 2015.
Three-year term of office of Philip H. Lemon as a member of the Board of Zoning Appeals ending
December 31, 2015. (Inasmuch as Mr. Lemon has served three consecutive terms of office, he
is ineligible to serve another term.)
Four-year terms of office of Chad Van Hyning, Lora J. Katz, Mark Futrell and Fredrick M. Williams
as members of the City Planning Commission ending December 31, 2016.
6n6.r.s No . I
Monday, November 3, 2012
Honorable Mayor and Members of City Council:
Below is a summary of the FY2O12-2013 Neighborhood Development Grant Program
recipients with funding amounts and brief description of projects being undertaken by
each.
The program is funded from two (2) sources - CDBG funds are used to fund projects
undertaken by organizations representing residents of low-moderate income
neighborhoods whereas City funds are used to fund projects in neighborhoods that
are not low-moderate income - allowing all city neighborhoods to participate.
Together this program allows neighborhood organizations to undertake self-help
projects and initiatives to help build their capacity as well as improve their
neighborhood's quality of life.
CDBG Funded -$45,455
• Fairland Civic Organization - $800.00 -will use the funds available under their Agreement to send
selected neighborhood organization members to the 2012 Virginia Statewide Neighborhood
Conference, the 2013 Neighborhoods USA (NUSA) Conference, and /or other local neighborhood
training sessions.
• Gainsborough SW Community Org - $12,200.00-will use the funds under their Agreement for the
purchase and installation of four (4) bronze interpretive neighborhood history wall plaques on the
brick wall located in the plaza on Wells Avenue, NW across from the Hotel Roanoke & Conference
Center's Wells Avenue entrance. Prior to the erection and installation of the plaques, the
Subgrantee shall obtain an encroachment permit, if applicable, for such plaques. The location of the
plaques, the design of the plaques, and the contractor to be used to install the plaques, shall be
subject to the approval of the City Manager, or his designee, and the Roanoke Architectural Review
Board, or their agent, prior to execution.
• Loudon Melrose -$15,800.00-will use the funds available under their Agreement to send selected
neighborhood organization members to the 2012 Virginia Statewide Neighborhood Conference, the
2013 Neighborhoods USA (NUSA) Conference, and for other local neighborhood training sessions,
and identify and ensure CDBG eligibility of neighborhood owner-occupied residents to make repairs
to their homes that will help stabilize their property until more extensive repairs can be made.
• Melrose Rugby - $6550.00 - will use the funds available under their Agreement to send selected
neighborhood organization members to the 2012 Virginia Statewide Neighborhood Conference, the
2013 Neighborhoods USA (NUSA) Conference, and /or other local neighborhood training sessions;
and improve and upgrade the durability and sustainability of the historic stone walls, columns, and
gargoyles located at the Melrose-Rugby neighborhood entrance on 111h Street NW between
Hanover Avenue NW and Mercer Avenue NW, and the historic stone walls and columns at the
neighborhood entrance on Rugby Boulevard NW and 10th Street. NW.
• Mountain View Neighborhood Association - $1,230.00 - will use the funds available under their
Agreement to purchase and distribute compact fluorescent light bulbs (CFLs) to neighborhood
residents providing energy-saving and safety awareness and building organization capacity.
• Northwest Neighborhood Improvement Council - $800.00 -will use the funds available under their
Agreement to send selected neighborhood organization members to the 2012 Virginia Statewide
Neighborhood Conference, the 2013 Neighborhoods USA (NUSA) Conference, and /or other local
neighborhood training sessions.
• Old Southwest - $4,775.00 - will use the funds available under their Agreement to send selected
neighborhood organization members to the 2012 Virginia Statewide Neighborhood Conference, the
2013 Neighborhoods USA (NUSA) Conference, and for other local neighborhood training sessions;
and perform repairs on or replace three (3) existing neighborhood gateway identification signs, one
located on Elm Avenue SW at the western entrance to neighborhood, one located on Franklin Road
SW at the southern entrance to the neighborhood, and one located on Franklin Road SW at the
northern entrance to the neighborhood; and, purchase and install signs marking a bicycle route
through the Old Southwest neighborhood from Wasena Bridge on the west to Williamson Road on
the east
• The SE Action Forum - $3,300.00 - will use the funds available under their Agreement to send
selected neighborhood organization members to the 2012 Virginia Statewide Neighborhood
Conference, the 2013 Neighborhoods USA (NUSA) Conference, and /or other local neighborhood
training sessions; and perform repairs on or replace two (2) existing neighborhood identification
signs, one on Dale Avenue SE at the eastern entrance to neighborhood, and one on 9'"Street SE at
the southern entrance to the neighborhood.
City funded-$7,926.00
• Fleming Court Neighborhood Watch - $800.00 -will use the funds available under their Agreement
to send selected neighborhood organization members to the 2012 Virginia Statewide Neighborhood
Conference, the 2013 Neighborhoods USA (NUSA) Conference, and for other local neighborhood
training sessions.
• Greater Raleigh Court Civic League - $3,500.00 - will use the funds available under their
Agreement to replace the existing curb cut located on city right-of-way at 1914 and 1916 Memorial
Avenue SW with the installation of new curbing. The design and material of the curbing, and the
vendor to be used to install the curbing, shall be subject to the approval of the Director of Public
Works prior to execution
• Countryside Neighborhood Alliance - $720.00 -will use the funds available under their Agreement
to send selected neighborhood organization members to the 2012 Virginia Statewide Neighborhood
Conference, the 2013 Neighborhoods USA (NUSA) Conference, and /or other local neighborhood
training sessions.
• The Mountain View Neighborhood Association - $2,280.00 -will use the funds available under their
Agreement to purchase and install Historic District signs on top of existing street sign poles located
within the Mountain View neighborhood.
• The Riverdale Grandview Heights Neighbohrood Watch - $500.00 - will use the funds available
under their Agreement to purchase and install five (5) Neighborhood Watch Signs at designated
locations within the Riverdale/Grandview Heights neighborhood.
• The Wildwood Civic League - $126.00 - will use the funds available under this Agreement to
purchase temporary informational signs to be used for advertising the time, place and/or date of the
Wildwood Civic League, Inc.'s neighborhood meetings.
exieiin9 No. I
•
Strategic Business Plan for Roanoke Neighborhood Advocates
Executive Summary
Roanoke City Council established the Roanoke Neighborhood Advocates(RNA)
committee in August 2003 to.among other things,encourage the growth, in number and
capacities,of wide varieties of neighborhood organizations.The committee replaced the
former Roanoke Neighborhood Partnership Steering Committee,which was abolished as part
of a restructuring of city departments related to housing and neighborhood services.
Council appointed seven members to the Advocates Committee and gave those seven
the task of selecting six more members for a total Committee membership of thirteen. The
RNA is charged with fulfilling eight goals,defined as "duties and responsibilities"in
Resolution 36397-061603 passed June 16. 2003, by Roanoke City Council.
The committee has laid out the following preliminary plan to accomplish these goals
and expects to modify the plan as more information becomes available to the committee
through its outreach to neighborhoods and neighborhood groups.
The RNA goals divide into four categories: transfer of information from
neighborhoods to the city or city-associated groups. transfer of information from government
to neighborhood groups, conducting and supporting activities to build capacity of
neighborhoods and neighborhood groups and outreach and interaction with neighborhood
organizations.
To meet those goals and to create an advocates group that can be a model for other
communities,the RNA has outlined the following base for an overall strategic plan:
Create,develop, implement and maintain a strategic business plan that directs the
activities of the organization toward effective advocacy on behalf of the neighborhoods
of Roanoke
Establish committees to oversee preparation of an annual State of the Neighborhoods
report due to council in May, administration of the Neighborhood Grant Program.and
facilitation of meetings related to revitalization programs, such as those underway in
Gainesboro and Gilmer-NNEO neighborhoods
Develop a plan-of-action that raises the profile of RNA by assigning members to attend
meetings of specific neighborhood groups, by having members rotate as writers of a
regular column in a Housing& Neighborhood Services newsletter,and by creating RNA
letterhead and an RNA web presence complete with contact information for members
Develop and support programming and related resources for neighborhoods in such areas as
group development, meeting effectiveness,community leadership,grant writing marketing,and
related topics.The RNA will draw heavily on the resources that already exist in established
Roanoke neighborhood groups. and open avenues with regional, state and national
experts.
Identify groups whose concerns overlap those of the RNA, such as health, library,
parks and recreation,and work with those groups to get RNA members and all
neighborhood groups as much information as possible about the community.
The RNA's Strategic Business Plan constitutes a blueprint for building on the goals set forth in
Roanoke's Vision 2001-2020 Comprehensive Plan and the city's various neighborhood plans
with the aim of creating 'world class' neighborhoods. 'World class' neighborhoods are diverse
neighborhoods where citizens of all ages are safe, have access to quality education and
affordable housing, and where residents have knowledge about issues and the wherewithal to
make their voices heard by government.The plan that follows is the initial planning effort
toward the strategic goals established for RNA.
Mission:
The mission of the Roanoke Neighborhood Advocates (RNA) is to encourage,
educate, and support 'world class' neighborhoods in collaboration with the city of Roanoke.
Goals:
The RNA is charged with fulfilling eight goals,defined as "duties and responsibilities"
in Resolution 36397-061603 passed June 16,2003, by Roanoke City Council. The goals
divide into four categories:
maintaining, updating. and reporting progress on RNA strategic plan and goals.
outreach to neighborhood organizations,
— transfer of information from neighborhoods to the city or city-associated groups,
capacity-building and transfer of information to neighborhood groups.
Strategies for Accomplishing Goals:
Some of the goals set for this committee are bound by deadlines,which required
decisions before the goals could be fully studied or even before a full committee could be
assembled. Because of this,these initial steps to fulfill a goal are to be considered interim steps
that further the goal, but do not represent the fullest methods for achieving the goal. The
committee is committed to constantly revisit and update its Strategic Business Plan.
Measurements for Goals:
The RNA committee has made a commitment to establish measurements for actions
taken to meet goals and even set a measurement for member participation by creating a by-
law that says a member who misses more than three meetings in a 12-month period may be
considered for removal from the RNA. Upon a three-fourths affirmative vote of the entire
RNA membership a recommendation to City Council may be made to remove the member.
Breakdown of Goals and Actions by Category
Category 1: Maintaining, Updating, and Reporting Progress on an RNA Business
Strategic Plan
• Goal 1: Establish an overall plan of operation
Strategy: Create,develop, implement and maintain a Strategic Business Plan that
directs the activities of the organization toward effective advocacy on behalf of the
neighborhoods of Roanoke.
Action: Annually revise the initial strategic plan that sets up a structure that can
be expanded as information is collected on neighborhood needs, issues, etc.
Action: This document,which shall be called a working document because plans must
be adjusted and must evolve. addresses this goal.
• Goal 2: Oversee preparation of an annual State of the Neighborhoods Report to
City Council and have the report meet requirements of Action NH A10 and All of
the city's Vision 2001-2020 Comprehensive Plan.
Strategy: Present an annual State of the Neighborhoods Report to City Council by
May of each year. (NH A10 requires: Develop indicators for neighborhood health
and sustainability. NI I All requires: Involve neighborhood organizations.civic
groups. and businesses in the development and implementation of neighborhood
plans.)
Action: RNA members will become familiar with neighborhood plans by reading the
plans and by attending public forums for the plans. When plans are being revised for
adoption as part of the city's Comprehensive Plan, interact with the planning process
and ensure that adequate resources are available and directed toward the democratic
acquisition of legitimate neighborhood input regarding issues of self-determination.
Action: Each RNA member will attend the public forums for the plans for the
neighborhoods for which the RNA member serves as liaison. Where no public forums
are planned, the RNA member will read already existing plans developed by the city or
discuss neighborhood issues with neighborhood leaders and city staff assigned to review
those neighborhoods.
Strategy: Oversee and encourage the establishment and use of indicators by the Roanoke
Department of Planning, Building and Development, based on nationally recognized
criteria, which measure the overall health and vitality of each Roanoke neighborhood and,
by extension,the overall health and vitality of the City of Roanoke.
Action: In collaboration with City administration and additional public and private
local, regional, state and national resources, develop and/or adopt healthy community
indices,and establish and implement methodologies to collect data sufficient to support
annual State of the Neighborhoods Report conclusions.
Category 2: Outreach to Neighborhoods and Interactions With Neighborhood
Organizations
• Goal l: Assist and work with the Office of Neighborhood Services in recruitment of
volunteers,outreach and support to neighborhoods and neighborhood organizations
by serving as a liaison to neighborhood groups by regularly attending neighborhood
meetings,being involved in community projects,trainings,or other activities and
providing written feedback and recommendations about needs, events, and activities
in neighborhoods.
Strategy: Have each RNA member be assigned as liaison to RNA for specific
neighborhood groups.
Action: The RNA member is to contact his or her organizations and establish a
time to visit with the groups to explain the Roanoke Neighborhood Advocates
group and its mission.
Category 3: Transfer of Information From Neighborhoods to Governmental
Groups
• Goal 1: Advise City Council and city administration concerning existing and
proposed public policies affecting the vitality of neighborhoods and
neighborhood organizations.
Strategy: Research ongoing and proposed Council and Administration policy initiatives
affecting the health and vitality of Roanoke's neighborhoods and neighborhood
organizations. Utilizing healthy community indices, and with significant public input,
prioritize results according to overall net effect on neighborhoods and neighborhood
organizations and submit recommendations to Council and Administration.
Action: Engage Neighborhoods' residents to determine most important
initiatives and corresponding concerns.
Action: Deliberate,with focus on well being of all Roanoke neighborhoods,and
create advisory recommendations.
Strategy: Review and assess the existing, but underutilized,formal advocacy procedure
that allows all citizens equitable access to RNA advocacy process. Advocacy process
was intended to ensure that any citizen may bring any issue before the RNA. Agreement
by the RNA that an issue is of significant importance to the health and vitality of all
Roanoke neighborhoods mandates that RNA begin formal advocacy actions relative to
the issue brought before it.
Action: Review and revise as needed the procedural guidelines for advocacy process.
Action: Review and revise as needed the public information procedure to notify
citizens of pending advocacy requests.
Action: Review and revise as needed the established advocacy protocol to govern
advocacy activities.
• Goal 2: Advise the Office of Neighborhood Services concerning neighborhoods
and neighborhood organizations.
Strategy: Ensure broader neighborhood participation that is more culturally
inclusive.
Strategy: Facilitate institutional partnerships to focus on community goals
Strategy: Reinvigorate the importance of community building and the creation of
social capital
Category 4: Capacity-building and transfer of information to neighborhoods
• Goal 1: Inform neighborhood-based organizations and the public of existing
and proposed public policies and courses of action that support
neighborhoods and neighborhood organizations.
Strategy: Research ongoing and proposed Council and Administration policy initiatives
affecting the health and vitality of Roanoke's neighborhoods and neighborhood
organizations. Utilizing healthy community indices, and with significant public input,
prioritize results according to overall net effect on neighborhoods and neighborhood
organizations and submit recommendations to neighborhoods and neighborhood
organizations.
Strategy: Utilize high and low tech information publishing methods to
disseminate information to neighborhood-based organizations and the public
Action: Maintain an RNA presence on Roanoke's Office of Neighborhood
Services website.
• Goal 2: Advise neighborhood-based organizations in building their
organizational,administrative and advocacy capacities.
Strategy: Improve the organizational structure and leadership development of
neighborhood- based organizations.
Action: Identify and disseminate best-practices organizational structure
and leadership development models for neighborhood-based organizations.
Action: Develop and offer certified organizational structure and leadership
development training and education program to all neighborhood-based
organizations.
• Goal 3: Provide oversight of the Neighborhood Development Grant Program,
such funds granted to neighborhood-based organizations under the
Neighborhood Development Grant Program to meet criteria established by the
RNA.
Strategy: Provide funding for neighborhood organizations to undertake self-help projects and
build capacity and leadership within their respective organization.
Action: RNA committee voted the following guidelines for considering grants:
I. Grants are to be considered against the city's Vision 2020 plan
2. Grants are to be considered that include criteria that will advance Roanoke's
status as an All American City
3. Grants must include performance measurements.
4. Grants are open to all organizations whose primary focus is on neighborhoods
or whose project significantly impacts the overall improvement of a
neighborhood.
Action: The RNA helps conduct an annual grants training, open to all organizations
and advertised so as to attract new organizations interested in funding opportunities to
assist in their neighborhood improvement efforts.
Action: Established Grants subcommittee, of at least 5 members. Three members will
be RNA Advocates and two members will be non-RNA citizens. Office of Neighborhood
Services and Office of HUD Community Resources will staff the committee.
Original Adoption: February 2004
Amended: August 2012
Snekinn No. I
ROANOKE NEIGHBORHOOD ADVOCATES J
Noel C.Taylor Municipal Building
215 Church Avenue,SW, Room 312 North
: Roanoke,Virginia 24011
Phone: 540.853.5210
Fax: 540-853-6597
ROANOKE Email: neghborhaodseroawkoya,gov
Members: November 3, 2012
Braxton Naff
Chair
Johnny L. Williams Dear Honorable Mayor and Members of City Council:
Vice-Chair You are cordially invited to attend the
Y city's annual"Neighborhoods 'Harvesting of
Scott Tate the Fruits' Fall Celebration" Potluck Dinner on Wednesday, November 7, 2012
Secretary beginning at 6:00 p.m. Due to last year's overwhelming attendance, this years
event is being held in the Jefferson Centers 'Fitzpatrick Hall' located at 541 Luck
Tony Adams Avenue SW. Everyone Is Invited to attend this annual event of neighbors
coming together In community and fellowship.
Valeria E Alphln
This annual potluck dinner, sponsored by the city's neighborhoods' Presidents'
James P. Crawford Council, Roanoke Neighborhood Advocates(RNA), and Roanoke's Office of
Neighborhood Services, provides an opportunity for all neighbors from across the
Rena Cromer city to network with one another, learn what other neighborhoods are doing to
improve their quality of life, and to share good food and great fellowship!
Brian K. Harris
Participants who attended the 2012 Neighborhoods USA(NUSA) conference held in
Princess Moyer Indianapolis, IN and 2012 Virginia Statewide Neighborhood Conference held in
Dallas S. Powell Charlottesville,VA are being asked to share information on the workshops they
attended and provide some handouts if available for you to take with you. These will
Asia Smith be short presentations of no more than 3-5 minutes each.
Honig Young Neighborhood attendees from across the city are being asked to bring a special dish
of their choice that will serve 10-12 guests. So you will not want to miss this
opportunity to rekindle friendships and build new ones with your neighbors.
If your schedule should allow you to attend, please contact me by calling 540-966-
0432 or by email to naffb(8/aol.com as we want to make certain we have ample
seating for all who plan to attend.
We look forward to seeing you on Wednesday, November 7, 2012, 6:00-8:00 p.m. in
Fitzpatrick Hall at the Jefferson Center.
Thanks!
Braxton �
Chair, Roanoke Neighborhood Advocates. and
President Greater Geyerie Neighborhood Association
® Virginia Cooperative Extension
InnoVAtive �,ov��,n.3-rc �tiV „1;as,a,aUn,��„r
ROANOKE LEADERSHIP ®UllginiaTech
November 3, 2012
Honorable Mayor and Members of City Council:
The graduates of Roanoke's second Innovative Leadership: Building Community Connections
program cordially extend an invitation for you to attend their graduation celebration on
November 13, 2012 in Roanoke's City Council Chambers beginning at 6:00 p.m.
Eighteen (18) participants will be graduating from this innovative leadership program
developed by the Virginia Cooperative Extension in partnership with Roanoke's Office of
Neighborhood Services and the Roanoke Neighborhood Advocates.
The graduation celebration will include brief presentations presented by the program's
graduates on their team projects that encompass goals and strategies to improve our
community based upon data analyses performed during the sessions.
The Innovative Leadership curriculum is a nine-week program held annually that
encompasses three (3) primary modules: Community Connections, Planning Connections,
Boards and Organizations Connections. Participants are provided opportunities to build
upon their leadership skills by increasing their awareness of community issues, networking
with other community leaders and becoming more engaged in their community, civic, and
governmental activities. A catered reception will follow in the City Council conference room.
Your participation at this event will make a strong statement to these graduates supporting
their investment and commitment to our City and community.
The favor of a reply by November 9, 2012 is appreciated.
Respectfully,
The Innovative Leadership Training Team
Bob Clement, Neighborhood Services Coordinator Truda Roper,Adoption Recruiter
Roanoke Office of Neighborhood Services DePaul Community Resources
Sonya Ranson Echols, PhD Mike Simmons, Production Assistant
Asses Professor,VA Tech Carilion School of Medicine M3:GRAFIX
Dir.-Center for Experiential Learning at Carillon Clinic
Scott Tate, PhD
Douglas Jackson, Capacity Development Specialist Extension Specialist, Community Viability
Virginia Dept of Housing &Community Development Virginia Cooperative Extension
Braxton Naff, Chair Serena Todd, Master Gardener
Roanoke Neighborhood Advocates Virginia Cooperative Extension
Stephen Niamke, President
Melrose-Ruobv Neighborhood Forum. Inc.
e iefin9 Mo. d,
Public Works
Transportation Division
It Technology Briefing
City Council Presentation
November 5, 2012
ROANOKE
16 Transportation Division
• Street Maintenance
• Traffic Engineering
ROANOKE
16 Street Maintenance
• Streets • Small Engine
• Storm Drainage Repairs
• Alleys • Right of Way
• Street Sweeping & Excavation
Downtown Cleaning • Paving Program
• Sidewalk • Snow Removal
Maintenance
• Landscape
Maintenance
at
ROANOKE
ill Traffic Engineering
• Traffic Signals
• Signs and Pavement Markings
• Street Lights
• Traffic Studies
• Transportation Project Coordination
lirr
ROANOKE
16 Technology
• Improves customer service
• Stretches available resources
• Maximizes crew efficiency
• Enhances employee morale
• Asset management Wei
ROANOKE
ill Technology
• Energy Saving Initiatives
• Technology Improvements
• Material & Equipment Innovations
• Future Enhancements
ROANOKE
ill Energy Saving Initiatives
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School Flashers
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• Utility Project Coordination
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• Pavement management — ERoadlnfo
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• Prioritization
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16 Future Applications
• Paving repairs & alternatives to mill and pave
• Expand capabilities with salt brine
manufacturing & distribution
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• Street light enhancements
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Evans Spring
Draft Plan Overview
November 5 , 2012
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ROANOKE
- City of Roanoke
Department of Planning
Building and Development
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• Begins 2013. Completion in 2015 creates
access
• Owners are interested in developing this land
• Adjacent to Valley View mall and
neighborhoods
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Planning Process Overview
1 . Public Meetings, Focus Groups &
Executive Committee — Summer 2011 -
Spring 2012
■ 2 . Develo p Draft Plan
3. Draft Review Meetings — October 2012
• 2 Meetings - over 50 in attendance
NI • Overall understanding & concurrence appears
much greater
II
Guiding Principles for this Plan
• Consistency with Vision 2001-2020 and its
component plans, e.g. :
— Neighborhood Plans,
— Street Design Guidelines
■ — Roanoke Valley Conceptual Greenway Plan, etc.
• Compatibility with the context of existing
neighborhoods
• Public input
in • Environmental Conditions
III • Economic impact
Design Principles
• Mixed-Use development (commercial
and residential) that blends with the
community
• Interconnectivity of Streets
• Preservation of Lick Run and Fairland
Lake
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Next Steps
1 . Planning Commission Public Hearing
— December 20 , 2012
S
2 . City Council Public Hearing —
January 22 , 2013
LSwaIUU.lOo ■
•,SUOI}S2110
• brieir9 No. Li
� CITY OF ROANOKE
DEPARTMENT OF FINANCE
215 Church Avenue,SW,Suite 461
!i PO Box 1220
Roanoke,Virginia 24011-1220
Telephone: (54(4853-2521
Pax: (5401853-6142
ANDREA F.TRENT
ANN II.SI IAW VER.CPA Assistant Director of Finance
Director of finance
November 5, 2012
Dear Mayor Bowers and Members of City Council:
Subject: FY12 Financial Report (Unaudited) - City of Roanoke
The following financial report provides commentary on the City's financial results
for the twelve months ended June 30, 2012.
FY12 Performance Summary
Fiscal year 2012 was very positive for the City of Roanoke in terms of local tax
performance and expenditure control. It was the second consecutive year of
growth in local taxes, an important source of funding for both the City and
Roanoke City Public Schools. The City continues to improve its management of
the Comprehensive Services Act program, reducing costs and reliance on State
funding.
Total FY12 revenues increased just 0.2% or $556,000 from last year as presented
in the accompanying financial statement based on a reduction in State funding
which offset the promising growth in local taxes. In comparison, the budgeted
• increase was 0.3%when comparing the FY12 adopted budget against the FY11
final results. Impacting funding from the Commonwealth is the fact that the City
is no longer being reimbursed for Daycare from the Commonwealth. This change
in payment handling also includes a corresponding reduction in expenditures.
The expenditures in FY12 have increased 0.9% from the prior year. The
expenditure budget for FY12 was 1 .0% or $2.5 million higher than FY11 actual,
therefore performance for FY12 was slightly below budget. The City met its
overall expenditure budget for FY12 by carefully managing the budget to ensure
obligations were met. Expenditure variances are described in further detail in the
expenditure section of this report.
Honorable Mayor and Members of Council
November 5, 2012
Page 2
Revenues:
Commentary on the significant categories of revenues and/or significant
revenue variances is provided as follows:
General Property Taxes improved 1 .3% or $1 .4 million, mainly driven by
increased Real Estate and Personal Property taxes. For the year, current Real
Estate tax revenues were 0.8% or $629,000 higher when compared to FYI 1 .
Roanoke has experienced relatively stable performance in real estate
assessments, particularly when compared to other Virginia localities. Current
Personal Property taxes increased 5.7% from prior year and exceeded its estimate
for FY12 by 1 .1%. This reflects strong growth in an important component of
Roanoke's local tax base.
Other Local Tax revenues increased 1 .8% or $3.1 million compared to FYI 1 .
Sales tax increased by 2.9%, a strong performance despite the relocation of one
of the City's Walmart stores to Roanoke County. Current Business License taxes
increased 4.1% related to an increased number of collections and higher gross
receipts values. Recordation taxes improved 18.9%, heavily influenced by the
Grantee's tax for Center in the Square leaseholds. The Transient Occupancy tax
increased with growth of 2.2% as a result of increased travel into the City,
improved amenities (dining areas and meeting rooms) and renovated facilities.
Food and Beverage taxes increased 7.4% due to several restaurant additions in
the Valley View area, the re-opening of the Market Building eateries and
collections of delinquent accounts. The Cigarette tax increased 5.0%. Partially
offsetting the increase was a 2.1% decline in the Communications tax primarily
caused by the impact of the City's portion ($241 ,000) of a $14.5 million refund
by the state as well as decreases in the Bank Stock tax and the Electric and Gas
consumption taxes related to the milder winter weather in the current year.
The growth of local tax revenues overall are indicative of continuing
improvement in the Roanoke economy.
Permits, Fees and Licenses decreased 11 .6% or $112,000 compared to FYI 1 .
The majority of the decrease was in Building Inspection fees due to slow
recovery of general construction activities.
Fines and Forfeitures revenues decreased by 15.2% or $274,000 compared to
FY11 . Effective FY12, Parking Ticket revenues were moved to the Parking Fund.
Adjusting for this change, revenues in this category increased 4.3% as a result
of improved collections.
Honorable Mayor and Members of Council
November 5, 2012
Page 3
Revenue from the Use of Money and Property declined by 33.7% compared to
the same period in FY11 , due to the loss of rental income from the
Commonwealth Building which is now privately owned. Adjusting for this
change, revenues decreased 5.6%, primarily a result of lower interest earnings.
Miscellaneous Revenues declined 13.7% or $93,000 as a result of a decrease in
tax sale proceeds and payments in lieu of taxes by non-profit organizations
granted exemption from the real estate tax. The process and timeline from
sale to the receipt of proceeds varies significantly based on the final approvals
by the court of the sales terms. FYI 1 had a surplus payment due to tax sales
from prior years which did not occur in FYI 2.
Expenditures:
The fiscal year 2012 General Fund expenditure budget totaled $260.0 million
and included funding of approximately $1 .4 million to cover contracts and
purchase orders made during fiscal year 2011 but not paid by the end of that
year. The current year expenditure budget was 1 .0% higher than FY11 actual.
General Fund expenditures and encumbrances for FY12 were $259.6 million.
Compared to the prior year, expenditures increased 0.9% or approximately $2.2
million. Significant categorical variances are discussed as follows:
Transfers to Debt Service Fund decreased by 24.0% or $4.6 million. The
majority of this variance was due to a change in the handling of school debt
under the new school funding policy. This was offset by an increase of $1 .5
million of debt service on the 2010C, 2010D and 2010E series bonds which
were issued in August 2010.
Transfer to School Board increased by 11 .6% or $8.1 million from the prior
year. The funding under the formula is higher, but the City no longer pays any
debt service on behalf of Roanoke Schools. The School Board pays debt service
using funds provided through the formula. This change in handling of debt
service did not increase overall funding to Roanoke Schools, however, School
funding did grow in FY12 as a result of the improved local tax performance. At
the end of FY12, Roanoke Schools received an additional $1 .6 million beyond
the adopted budget amount as a result of strong local tax performance.
Nondepartmental expenditures decreased 31 .5% or $4.0 million. This category
primarily consists of transfers to other funds which can vary significantly from
year to year. The majority of the FY12 decrease is related to transfers to the
Honorable Mayor and Members of Council
November 5, 2012
Page 4
Capital Projects and Fleet Funds in the current year. Partially offsetting these
decreases was an increase in transfers to the Greater Roanoke Transit Company
(GRTC). The GRTC transfer increased 40.6%when compared to FY11 . City
Council approved a higher GRTC subsidy in FY12, resulting from higher fuel
and medical insurance costs, in order to continue peak hours of service.
Civic Facilities Fund
For FY12 year-to-date, there have been 263 events with 229,807 attendees.
This is a shortfall of 1 .1% or three events and 6.8% or 16,894 attendees from
the FY12 budget. This is a decrease of 2.6%, or seven less events, and 9.0%, or
22,770 less attendees, compared with the same period in FY11 . The
programming at the Civic Center covers a wide variety of entertainment events
which causes comparisons between years to vary.
The FY12 year-to-date Operating Loss for the Civic Center was $1 .4 million, an
improvement of 10.4% or $159,000, from FY11 . Revenues increased by
$370,000, or 4.5% while expenses increased by $211 ,000 or 2.2%. The year-to-
date Change in Net Assets for FY12 was an increase of $168,000, compared to
an FY11 decrease of $117,000, an improvement of 243% or $285,000.
Upcoming programming includes an indoor flea market, Martina McBride
Christmas concert, WWE wrestling, and the Virginia Cage Fighting
Championships. Global Spectrum, which manages the Civic facilities,
completed FY12 $181 ,000 better than the original FY12 budget.
Parking Fund
The City's Parking Fund operates seven garages and five surface lots with a
total FY12 budget of just under $3.2 million. While each facility generates
varying levels of income or loss, the Parking Fund as a whole meets all cash
flow needs, including debt service, without a General Fund subsidy and
generates sufficient working capital to fund facility improvements and repairs.
FY12 operating revenues increased 16.7% or $476,000 compared to FY11 .
Facility revenues increased about 2.6% or $75,000, with the remaining revenue
increase due to the inclusion of $401 ,000 in on-street parking ticket fines and
fees. In previous fiscal years, parking ticket revenues were reported in the
General Fund. Market Garage has a strong demand for short term parking and
a waiting list for long term spaces. The Gainsboro Garage and the Higher
Honorable Mayor and Members of Council
November 5, 2012
Page 5
Education Center Lot continue to benefit from the temporary relocation of Poff
Building offices and residential parking demand. Tower Garage revenue, while
still down, is showing signs of a rebound. Campbell Garage continues to
improve due to reduced monthly rates and development along Salem and
Campbell Avenues. Center in the Square Garage continues to experience
declines from the ongoing building renovation.
On the expense side, spending levels for FY12 are up 32.2%, or $398,000,
compared to FY11 . This is largely due to $239,000 of on-street parking
administrative expense which was reported in the General Fund in prior years.
Adjusted for this, expenditures increased 12.9% or $159,000 primarily a result
of maintenance expenses of $122,000, with increases at all garages.
City of Roanoke Pension Plan
The Pension Trust Fund experienced an investment return of 3.0% for the fiscal
year ending June 30, 2012, which reflect gains in the domestic equity, fixed
income, and real estate categories of investments. Investment performance for
this period was slightly below the Policy Portfolio benchmark performance of
3.3%. Pension Plan investment decisions are made with a long-term view, and
the Roanoke Plan has outperformed its benchmark on a three and five year
measure. The fair market value of investments held within the Plan was $319.3
million as of June 30, 2012. For the fiscal year ending June 30, 2012, Plan Net
Assets decreased $9.8 million. The net decrease is a result of $12.2 million in
employer contributions and $7.7 million in net investment gains offset by
$29.8 million in benefit payments and Plan administrative expenses. Benefits
Paid to Participants increased 2.9% due to higher retirement allowances having
been earned by more recent retirees, while Administrative expenses increased
modestly.
Closing
In closing, the economy has continued to expand at a moderate pace, and City
local tax performance was quite strong in FY12 in light of the overall economy.
Strains in domestic and global financial markets continue to pose significant
concerns. Growth in employment has been slow. The unemployment rate as of
June 2012 increased at the local, state and national levels. Federal
sequestration creates concerns for the economy as well. The Federal Reserve is
continuing its policy to hold interest rates at all-time lows and predicts this to
continue through mid-2015.
Honorable Mayor and Members of Council
November 5, 2012
Page 6
Please contact me with any questions you have on these financial statements.
Sincerely,
oely
Ann H. Shawver
Director of Finance
Attachments
c: Christopher P. Morrill, City Manager
Timothy R. Spencer, Acting City Attorney
Drew Harmon, Municipal Auditor
Stephanie M. Moon, City Clerk
Daniel J. Callaghan, Manager of City Attorney's Office
Sherman M. Stovall, Assistant City Manager
R. Brian Townsend, Assistant City Manager
Amelia C. Merchant, Director of Management and Budget
Deborah J. Moses, Parking Facilities Manager
Robyn L. Schon, General Manager, Global Spectrum
Rita D. Bishop, Superintendent, Roanoke City Public Schools
Curtis Baker, Deputy Superintendent of Operations, Roanoke City Public Schools
City of Roanoke,Virginia
Report of City Manager Transfers
Twelve Months Ended June 30,2012
(Unaudited)
Transfer
Number Date Explanation From To Amount
CMT11-00078 07/07/11 Correct Temporary Wages Fire Support Building Inspections $ 25,836
Budget Allocation
CMT11-00088 07/22/11 HVAC Piping Reconfiguration at Capital Fund Contingency Civic Center HVAC 25,000
the Civic Center
CMT11-00131 09/15/11 Allocate Mini-Grants&Donated General Fund Contingency Police Services;Animal 18,100
Funds to Expenditure Accounts Control
CMT11-00140 09/26/11 S20 Sweeper for Parking- Campbell, Elmwood Park, Fleet Management- 18,100
Purchased out of the Fleet Fund and Center in the Square Nonoperating
CMT11-00141 09/27/11 Tables and Chairs;Fees to Lee General Fund Contingency City Council 10,085
Hartman for Enhancements to
Council Chambers
CMT11-00146 09/29/11 Close Completed Capital Project Updated Plaza A&E, Capital Fund Contingency 49,590
Accounts Updating Zoning Ordinance,
CMT11-00146 09/29/11 Close Completed Capital Project Housing Pattern Book;Market Capital Fund Contingency 21,995
Accounts Rate Mortgage Assistance
CMT11-00153 10/21/11 Third Party Audit,EMS Training, General Fund Contingency Environmental Management 28,633
and Software
CMT11-00153 10/21/11 Tax Sale Advertising Expenses General Fund Contingency Billings&Collections 25,000
CMT11-00153 10/21/11 Citizen Survey General Fund Contingency Management&Budget 20,472
CMT11-00160 12/02/11 Legislative Liaison Contract General Fund Contingency City Attorney 50,000
Execution
CMT11-00161 12/12/11 GIS Website Upgrade Capital Project Contingency GIS Study 50,000
CMT11-00167 12/20/11 City Works X(PO)Event,VML General Fund Contingency Memberships&Affiliations 30,000
Legislative Fees
CMT11-00167 12/20/11 Strategic Planning Workshop, General Fund Contingency City Council 13,933
Furniture for Council Chambers
CMT11-00171 12/28/11 Civic Center Coliseum Roof Capital Project Contingency Civic Center Rigging Study 29,922
Truss System Analysis for Stage
Rigging Load
CMT12-00001 01/05/12 New Carpet and Laptop for City General Fund Contingency City Council 10,128
Council Chamber
CMT12-00001 01/05/12 First Half of the AEP Steering General Fund Contingency Transportation-Street 18,670
Committee Assessment Lighting
CMT12-00011 02/27/12 Mowing Equipment Parks&Recreation Admit) Fleet Mgmt-Nonoperating 53,918
CMT12-00024 03/15/12 Rainwater Harvesting System Stormwater Maintenance; Rainwater Harvesting System 23,969
Project for Green Roof Neighborhood Storm Drains -Municipal South
Project;Capital Improvement
Reserve;Transportation-
Street Maintenance
1
City of Roanoke,Virginia
Report of City Manager Transfers
Twelve Months Ended June 30,2012
(Unaudited)
Transfer
Number Date Explanation From To Amount
CMT12-00034 04/12/12 Uninterrupted Power Supplies Wearing Apparel;Capital Uninterrupted Power Supply $ 95030
and Close Health Services Building Maintenance; and for Jail;Employee Health
Completed Capital Project Capital Fund Contingency Services Renovation
CMT12-00036 04/23/12 Traffic Signal Damage Capital Fund Contingency Traffic Signals-General 21540
Reimbursement
CMT12-00066 05/16/12 Special Projects for Parks and National Guard Armory Special Park Project Grants 10,270
Recreation Demolition
CMT12-00078 05/22/12 Carpet Replacement-Judges Capital Building Maintenance; Carpeting for Courthouse- 15,192
Chambers in Courthouse Capital Project Contingency Judges Chambers
CMT12-00080 05/30/12 Litigation Expenses and Fees for General Fund Contingency City Attorney:Employee 155,925
Professional Services Health Services
CMT12-00090 06/15/12 Purchase Snow Plows Transportation-Snow Fleet Management- 13,680
Removal-Expendable Vehicular Equipment
Equipment;Chemicals
CMT12-00094 06/21/12 Renovation of Building Capital Building Maintenance; Public Works Service Center 60,000
Maintenance's Public Works HVAC Building Maintenance
Office Suite Renovations
CMT12-00116 08/02/12 Unused Performance Agreement United Healthcare Services Capital Improvement Reserve 62,500
funds returned to United FY11
Healthcare Services
CMT12-00134 08/30/12 To Move Xerox Lease Funding Xerox lease-Jail Debt Service-Principal 15779
to the Debt Service Fund
CMT12-00136 08/30/12 To Move Xerox Lease Funding Xerox lease-Police Services Debt Service-Principal 19567
to the Debt Service Fund
CMT12-00142 09/04/12 Funding for Electric; Human Residential Detention Sheriff and Human 205630
Resources Program Activities; Services Resources Operations; Public
Fleet Parts;and Miscellaneous Works and Streets and Traffic
Claims Internal Services
CMT12-00145 09/05/12 Funding for Fleet Parts General Fund Contingency Fleet Parts 87,361
CMT12-00146 09/05/12 HUD Program Reimbursement General Fund Contingency Neighborhood Improvement 45783
Grants
CMT12-00149 09/05/12 Additional School Funding Based ADC Foster Care Transfer to School;Transfer 1213514
on Funding Formula:Xerox to Debt Service
CMT12-00153 09/07/12 Funding for Jail Electric and General Fund Contingency Jail and Transportation- 64,940
Street Paving Fees for Street Paving Operations
Professional Services
CMT12-00174 10/22/12 Year End Transfer to Capital General Fund Contingency Capital Projects 814,278
Projects Fund
Notes:
Under City Code section 2-121,the City Manager has authority to make transfers up to$75,000 between departments from
July through March and in any amount from April to June.The City Manager has the authority to make unlimited transfers
within departments. The scope of this report is limited to interdepartment transfers that are$10000 or greater.
2
City of Roanoke,Virginia
Report of City Manager Contingency
Twelve Months Ended June 30,2012
(Unaudited)
Transfer
Number Date Explanation From/To Amount
Balance of Contingency at July 1,2011 $ 1,175,627
Contingency Transfers:
CMT11-00079 07/11/11 Lease Expense on Copier Formerly Juvenile&Domestic Court Clerk (2,625)
Used by Crisis Intervention
CMT11-00079 07/11/11 Indigent Burial Expenses Human Services Support (5,000)
CMT11-00141 09/27/11 Enhancements to Council Chambers City Council (10,085)
to Facilitate Council Briefings;
Purchase of Tables and Chairs for
Council Chambers
CMT11-00153 10/21/11 Third Party Audit, EMS Training,and Environmental Management (28,633)
Software
CMT11-00153 10/21/11 Tax Sale Advertising Expenses Billings&Collections (25,000)
CMT11-00153 10/21/11 Citizen Survey Management&Budget (20,472)
CMT11-00160 12/02/11 Legislative Liaison Contract City Attorney (50,000)
Execution
CMT11-00167 12/20/11 City Works(X)po,VML Legislative Memberships&Affiliations (30,000)
Fees
CMT11-00167 12/20/11 Strategic Planning Workshop, City Council (13,933)
Furniture for Council Chambers
CMT11-00167 12/20/11 Public Works Service Center Environmental Management (6,049)
Environmental Management System
Kick Off
CMT72-00001 01/05/12 New Carpet and Laptop for City City Council (10,128)
Council Chamber
CMT72-00001 01/05/12 Funding for the First-Half of AEP Transportation-Street Lighting (18,670)
Steering Committee Assessment
8039313 02/06/12 November General Election,March Electoral Board (192,854)
Presidential Primary, and Council
Election
BO39391 D5/21/12 Taubman Art Museum Educational Memberships&Affiliations (100,00D)
Programming and Services to
Roanoke City Public Schools
CMT12-00080 05/30/12 Funding for Litigation Expenses; City Attorney; Human Services (172260)
Legislative Liaison;Administrative Support;Planning, Building and
Supplies, and Fees for Professional Economic Development;and
Services Occupational Health Clinic
Operations and Transportation
Street Lighting Expenditures
APES 06/15/12 Budget Adjustment Related to FY11 Various 144,429
120615000349 Purchase Order Rollover
3
City of Roanoke,Virginia
Report of City Manager Contingency
Twelve Months Ended June 30,2012
(Unaudited)
Transfer
Number Date Explanation From/To Amount
Contingency Transfers continued:
CMT12-00145 09/05/12 Funding for Fleet Vehicle Parts Fire Operations (87261)
CMT12-00146 09/05/12 Reimbursement of HUD Program Neighborhood Support (42783)
CMT12-00150 09/05/12 Funding for Various Memberships Memberships&Affiliations (68,210)
and Affiliations
CMT12-00153 09/07/12 Funding for Jail Electrical and Street Jail and Transportation-Street (91240)
Paving Fees for Professional Paving Operations
CMT12-00174 10/22/12 Funding for Elmwood Park, Market Capital Projects (337200)
Square,and Jail Generators
Available Contingency at June 30,2012 $ 353
4
CITY OF ROANOKE,VIRGINIA
GENERAL FUND
FOR THE TWELVE MONTHS ENDED JUNE 30,2012
STATEMENT OF REVENUE
(FY 2012 UNAUDITED)
Current Revenue Actual Actual Percent of
Revenue Budget July 1-June 30 July 1 -June 30 Budget FY12 vs FY11
Revenue Source Budget Variance 2011 -2012 2010-2011 Received Variance
General Property Taxes $ 104,146,212 $ 1,700,206 $ 105,846419 $ 104463,579 1016% 13%
Other Local Taxes 74,365,000 1,245,352 78610352 73.845,007 101 7% 24%
Permits,Fees and Licenses 1857,000 (199439) 857561 969,802 81.1% (11 6%)
Fines and Forfeitures 1,171000 350,145 1531,145 1805,082 1308% (15.2%)
Revenue from Use of Money and Property 174,000 38,141 212,141 326153 121.9% (33.7%)
Intergovernmental 66,424,973 (2,819,689) 63,605,284 65.626,964 95.8% (31%)
Charges for Services 7,952,000 (302788) 7,649,212 7,586,528 982% 08%
Internal Services 2731000 (118,020) 2,612,980 2,630,403 95.7% (0.7%)
Transfers From Other Funds 7,752 7,752 35,565 0.0% (782%)
Miscellaneous Revenue 559,000 28877 587 977 881,405 105.2% (13.7%)
Total $ 250587,937 $ (67,115) $ 258,520,822 $ 257,964,408 100.0% 0.2%
STATEMENT OF E XPENDITURES AND ENCUMBRANCES
(FY 2012 UNAUDITED)
Current Actual Actual Percent of
Expenditure Uncommitted July 1-June30 July 1-June30 Budget FY12 vs FY11
Expenditures Budget Balance 2011-2012 2010-2011 Obligated Variance
General Government $ 13,325,422 $ 216,694 $ 13,108728 $ 12,861.339 984% 1.9%
Judicial Administration 7,747,171 47,794 7,699,377 7,071343 99.4% 89%
Public Safety 60,886,119 241,522 60624597 58.911,155 99.6% 2.9%
Public Works 24,241,314 544,994 23,696,320 22,133.031 97.8% 7.1%
Health and Welfare 37,064,925 181,018 36,883907 33487026 99.5% (42%)
Parks,Recreation and Cultural 9,308,805 143,218 9,185,589 9,072,709 98.5% 1 0%
Community Development 5,981,070 126474 5,854,598 5983027 97.9% (21%)
Transfer to Debt Service Fund 14,552,656 157,714 14394,942 18,952,750 98.9% (24 0%)
Transfer to School Fund 78,351,405 - 78,351,405 70,232836 100.0% 11 8%
NondepaNnental 8 618 170 48778 8 571 394 12305,883 99.5% (303%)
Total 260,067,057 $ 1,706,202 $ 258,350,855 $ 256,010,279 993% 0.9%
5
CIVIC FACILITIES FUND
COMPARATIVE STATEMENT OF REVENUES AND EXPENSES
FOR THE TWELVE MONTHS ENDED JUNE 30,2012
(FY2012 UNAUDITED)
FY 2012 FY 2011
Operating Revenues
Rentals $ 5,159,885 $ 4465,055
Event Expenses 1,733,875 2,108,680
Advertising 151,019 139,300
Admissions Tax 564,904 559,048
Facility Surcharge/Ticket Rebate 571,517 513,680
Commissions 124,131 140,831
Ancillary 87,059 95,911
Miscellaneous 133,979 133,780
Total Operating Revenues 8,526,369 8,156,285
Operating Expenses
Personal Services 1229,419 1,204,012
Operating Expenses 7,360,855 7,180,172
Management Fees 391451 373,422
Depreciation 910,086 923,390
Total Operating Expenses 9,891,811 9,680,996
Operating Loss (1,365,442) (1,524,711)
Nonoperatinq Revenues/(Expenses)
Investment Income 95,603 55,611
Interest Expense (552,063) (581,630)
Net Nonoperating Expenses (456,460) (526,019)
Loss Before Transfers and Contributions (1,821,902) (2,050,730)
Transfers and Contributions
Transfer from Capital Projects Fund 54,922 -
Transfer from General Fund 1,977,100 1,977,100
Transfer to Debt Service Fund (42,450) (43,650)
Net Transfers and Contributions 1,989,572 1,933,450
Change in Net Assets $ 167,670 $ (117280)
6
CITY OF ROANOKE,VIRGINIA
PARKING FUND
COMPARATIVE STATEMENT OF REVENUES AND EXPENSES
FOR THE TWELVE MONTHS ENDED JUNE 30, 2012
(FY2012 UNAUDITED)
FY 2012 FY 2011
Operating Revenues
Market Garage $ 500,742 $ 434,063
Elmwood Park Garage 568,316 578,104
Center in the Square Garage 293,337 306,547
Church Avenue Garage 643,038 655,395
Tower Garage 353,061 369,547
Gainsboro Garage 158,998 117,998
Campbell Garage 68,149 45,115
Williamson Lot 91,990 92,367
Higher Ed Center Lot 59,407 42,042
Market Lot 19,273 24,343
Elmwood Lot 81,327 81,505
Warehouse Row Lot 34,965 37,446
West Church/YMCA Lots 26,270 26,270
Off Street Parking Violations (All Locations) 16,318 29,943
On Street Parking Violations (1) 401,087 -
Total Operating Revenues 3,316,278 2,840,685
Operating Expenses
Operating Expenses (1) 1,626,789 1,229,217
Depreciation 1,151,433 822,634
Total Operating Expenses 2,778,222 2,051,851
Operating Income 538,056 788,834
Nonoperating Revenues/(Expenses)
Investment Income 75,300 50,049
Interest Expense (741,844) (703,402)
Net Nonoperating Expenses (666,544) (653,353)
Income/(Loss) Before Transfers and Contributions (128,488) 135,481
Transfers and Contributions
Transfer from Capital Projects Fund 6,154 30,000
Transfer to Capital Projects Fund - (150,421)
Transfer to Fleet Management Fund (17,500) -
Net Transfers and Contributions (11,346) (120,421)
Change in Net Assets $ (139,834) $ 15,060
(1)On Street Parking activities transferred from the General Fund to the Parking Fund effective
July 1, 2011. FYI2 amounts include revenues and expenses through 6/30/12.
7
CITY OF ROANOKE,VIRGINIA
CITY TREASURER'S OFFICE
GENERAL STATEMENT OF ACCOUNTABILITY
FOR THE MONTH ENDED JUNE 30, 2012
TO THE DIRECTOR OF FINANCE:
GENERAL STATEMENT OF ACCOUNTABILITY OF THE CITY TREASURER OF THE CITY OF ROANOKE,VIRGINIA
FOR THE FUNDS OF SAID CITY FOR THE MONTH ENDED JUNE 30,2012.
BALANCE AT BALANCE AT BALANCE AT
MAY 31,2012 RECEIPTS DISBURSEMENTS JUNE 30,2012 JUNE 30,2011
CONSOLIDATED FUNDS $72,195,629.23 $24,429,98119 625,367,245.47 $71,258,366.95 $70,454,450.28
CERTIFICATE
I HEREBY CERTIFY THAT THE FOREGOING IS A TRUE STATEMENT OF MY ACCOUNTABILITY
TO THE CITY OF ROANOKE,VIRGINIA, FOR THE FUNDS OF THE VARIOUS ACCOUNTS THEREOF
FOR THE MONTH ENDING JUNE 30,2012.THAT SAID FOREGOING:
CASH
CASH IN HAND $38,010.16
CASH IN WELLS FARGO BANK 931,296 27
CASH IN VALLEY BANK 2,942.77
INVESTMENTS:
LOCAL GOVERNMENT INVESTMENT POOL 14,852,228.25
SMITH BARNEY GOVERNMENT MONEY MARKET FUND 791,259.82
CERTIFICATES OF DEPOSIT 38,514,820.72
U.S.AGENCIES 6,000,000.00
VIRGINIA AIM PROGRAM(U.S. SECURITIES) 21,025.31
VIRGINIA SNAP PROGRAM(U. S. SECURITIES) 10,106,78165
TOTAL $71,258,366.95
JULY 17,2012 4.
E ELY POWERS,TREASURER
8
CITY OF ROANOKE PENSION PLAN
STATEMENT OF CHANGES IN PLAN NET ASSETS
FOR THE TWELVE MONTHS ENDED JUNE 30, 2012
(UNAUDITED)
FY 2012 FY 2011
Additions:
Employer Contributions $ 12,273,266 $ 11,201,409
Investment Income
Net Appreciation in Fair Value of Investments 1,556,862 61,936,560
Interest 1,330,999 1,177,421
Dividends 5,913,490 5,510,459
Other 7,828 18,690
Total Investment Gain 8,809,179 68,643,130
Less Investment Expense 1,240,760 1,040,223
Net Investment Gain 7,568,419 67,602,907
Securities Lending Income
Securities Lending Income 182,295 198,852
Less Securities Lending Expense 100,655 118,298
81,640 80,554
Total Additions $ 19,923,325 $ 78,884,870
Deductions
Benefits Paid to Participants $ 29,426,310 $ 28,609,491
Administrative Expenses 367,624 335,879
Total Deductions 29,793,934 28,945,370
Net Increase/(Decrease) (9,870,609) 49,939,500
Net Assets Held in Trust for Pension Benefits:
Fund Balance July 1 330,416,109 280,476,609
Fund Balance June 30 $ 320,545,500 $ 330,416,109
9
CITY OF ROANOKE PENSION PLAN
STATEMENT OF PLAN NET ASSETS
JUNE 30, 2012
(UNAUDITED)
FY 2012 FY 2011
Assets
Cash $ 1,062,668 $ 1,545,491
Investments, at Fair Value 319,115,210 367,010,755
Employer Contributions Receivable 74,433 465,913
Accrued Investment Income 719,910 387,655
Total Assets $ 320,972,221 $ 369,409,814
Liabilities and Net Assets
Liabilities:
Due to Other Funds $ 2,779 $ 1,028
Accounts Payable 423,942 269,748
Payable for Cash Collateral on Loaned Securities - 38,722,929
Total Liabilities 426,721 38,993,705
Net Assets Held in Trust For Pension Benefits $ 320,545,500 $ 330,416,109
10
CITY OF ROANOKE.VIRGINIA
SCHOOL GENERAL FUND
FOR THE TWELVE MONTHS ENDED JUNE 30.2012
(FY2012 Unaudited)
STATEMENT OF REVENUE
(UNAUDITED) AUDITED
Current Revenue Actual Actual Percent al
Revenue Budget Jul 1-June30 Jul 1-June30 Budget FY12 vs FY11
Revenue 9rgrf0 Budget Variance 2011-2012 2010-2011 Received Variance
State.Excluding Sales Tax $ 52592,966 $ 1,252.002 $ 53.840,048 $ 51,499.233 1024% 4.5%
State Sales Tax 11,500.000 269,322 12269322 11,690,009 106.7% 5.0%
Slate Stabilization Funds - 1.874,440 1024.440 2977,545 NA (370%)
Federal Revenue 100.000 (100,000) - 104,691 0.0% (100.0%)
Other Revenue 4,346000 1,883,904 6,029904 6,612,410 138.7% (90%)
Transfer front the City of Roanoke 26.220,914 1,589491 28.351005 20232036 102.1% 11 6%
Transfer from Feed Service Fund 300 000 300 000 100.0% NA
Total I 145,804,880 $ 2,080,244 $ 152.665,124 $ 143.115,924 1048% 8.2%
STATEMENT OF EXPENDITURES AND ENCUMBRANCES
Current Revenue Actual Actual Percent of
Expenditure Budget July 1-June 30 July 1-June30 Budget FY12 vs FY11
EaoarMIWL09 Budget Variance 2011-2012 2010-2011 Obligated Variance
Instruction $ 93.308,892 $ (4819.063) $ 88,469,829 I$ 85672.7011 948% 33%
Administration.Attendance and Health 11404246 (1.839.251) 9,564,995 6,395.664 839% 496%
Transportation 9184393 386.212 9,521,110 8,296,018 1062% 88%
Operations and Facilities 14377.482 (1,622320) 12,255,162 13.231219 88.7% (36%)
Debt Sence 16,129.367 219,605 16,348,972 9067,562 101.4% 72.7%
Transfer to Athletics Fund 1200000 363 321 1563 321 1 380 626 130.3% 13.2%
Total $ 145,804,880 $ (2.311,4911 $ 138193.389 $ 124,943,790 95.0% 10.7%
Note: The Food Services and Athleeo Funds are not included In Ihis 6nanoal statement.
NA indicates not applicable.
11
Briefs No.Li
Roanoke City Council
FY12 Financial Report
(Unaudited)
City of Roanoke
Roanoke City Public Schools
November 5 , 2012
Key Themes of Fiscal 2012
o Strong local tax performance
o Disciplined expenditure
management
o Increased financial support of
Roanoke City Public Schools
o Additional funding of reserves
o Roanoke Pension Plan remains well
funded despite weak stock market
performance
2
Local Taxes Increased 2 Years in a Row
185
1.6%
• 175
4.8% 0.4% 1.5%
fi
Fz;
He C
0
165 -
c
N
5
O
O
155
145
FY 2007 FY 2008 FY 2009 FY 2010 FY 2011 FY 2012
(Unaudited)
To enhance comparability, data excludes 2¢ meals tax in FY11 and FY12
Source: City of Roanoke CAFR FY 2007-FY 2011 and Unaudited FY 2012 Financial Statements 3
Real Estate Tax Revenues Stable in FY12
90
80 2.0% 0.9% 0.8%
4.8%
'w 7.3%
c
a
E
S 70 -
h
0 O
D
60 -
50
FY 2012
FY2007 FY2008 FY2009 FY2010 FY2011 (Unaudited)
Source: City of Roanoke CAFR FY 2007-FY 2011 and Unaudited FY 2012 Financial Statements
4
Modest Sales Tax Growth Again in FY12
Despite Loss of Franklin Road Walmart
25
(1.9%)
(5.2%)
20 2.9%
=m✓ 2.8%
(11.5%)
°
E
0
v
15
10
FY2007 FY2008 FY2009 FY2010 FY2011 FY2012
(Unaudited)
Source: City of Roanoke CAFR FY 2007-FY 2011 and Unaudited FY 2012 Financial Statements
5
Personal Property Tax Growth Strong in FY12
20
4.0%
19 5.7%
(2.5"/4
N
C 18
0 1.4%
(6.1%)
c
12 17 -
0
0
16 -
15
FY 2012
FY 2007 FY 2008 FY 2009 FY 2010 FY 2011 (Unaudited)
Source: City of Roanoke CAFR FY 2007-FY 2011 and Unaudited FY 2012 Financial Statements 6
Meals Tax - Fastest Growing Local Tax
13
7.4%
12
4.5% (0.6%) 2.6%
0
(2.9%)
c
011
O
10
9 FY 2012
FY2007 FY200B FY2009 FY2010 FY2011 (Unaudited) •
To enhance comparability, data excludes 24 meals tax dedicated to Schools in FY11 and FY12
Source: City of Roanoke CAFR FY 2007-FY 2011 and Unaudited FY 2012 Financial Statements 7
Modest Business License Tax Growth
14
3.6% (1.4%)
4.1%
12 (7.3%)
^w (1.9%)
c
0
E
c
F
°
0
70
8
FY 20'12
FY2007 FY2008 FY2009 FY2010 FY2011 (Unaudited)
Source: City of Roanoke CAFR FY 2007-FY 2011 and Unaudited FY 2012 Financial Statements
8
Lodging Tax Increased a Second Year in a Row
4
10.7% 2.2%
3
5.6% (2.1%)
(4.3%)
t
0 3
E
c
0 2
0
2
FY2007 FY2008 FY2009 FY2010 FY2012
FY 2011
(Unaudited)
Source: City of Roanoke CAFR FY 2007-FY 2011 and Unaudited FY 2012 Financial Statements g
Decreasing Funding
from the Commonwealth
72
8.1%
70 -
(3.4%) 0.6%
N 68
c
0
E (4.5%)
c 66 -
0
N
o (3.0%)
62 -
60
FY 2007 FY 2008 FY 2009 FY 2010 FY 2011 FY 2012
(Unaudited)
Adjusted for the discontinuation of Daycare revenues effective 1/1/12, the FY12 decline would
be .9%.
Source: City of Roanoke CAFR FY 2007-FY 2011 and Unaudited FY 2012 Financial Statements 10
Total General Fund Revenues Relatively Flat
Local Tax Increases Offset by
Commonwealth Declines in FY12
265
5.0% 0.5%
e..,
260
0.2%
1.1%
(2.0%)
c 255 -
0
E
c
1, 250 -
245
240
FY2007 FY2008 FY2009 FY2010 FY2011 FY2012
(Unaudited)
Source: City of Roanoke CAFR FY 2007-FY 2011 and Unaudited FY 2012 Financial Statements
11
Disciplined Expenditure Management
o Health and welfare expenditures
contained ; CSA costs reduced
o Fuel , Residential Juvenile Detention
and Solid Waste Tipping Fees below
budget
o Careful management of contingency
funding
o Strong expenditure control enabled
additional funding of reserves and
capital
12
$28M in Cumulative Budget Reductions
FY 2007 — FY 2013
30
25
20 FY13 Reductions
15 FY12 Reductions
10 I u FY11 Reductions
■ FY10 Reductions
5 _ _ FY09 Reductions
0 NI i Nu
• FY08 Reductions
�J �J4t4 ao, �Jao, �Jao,��Jao����bt • FY07 Reductions
�o� �o� �o� ��o �titi ��ti �ti3
Source: Department of Management and Budget
13
City Funding of Schools has
Increased Every Year
80
75
0
• 70
65
a
g 60
55
50
FY 2007 FY 2008 FY 2009 FY 2010 FY 2011 FY 2012
(Unaudited)
• Funding based on formula • Debt Service Funding 2C Meals Tax Funding
Source: School CAFR FY 2007 — FY 2011 and Unaudited FY 2012 Financial Statements
14
Ups and Downs
in State Funding of Schools
80
75
� N
O 70
65
S 60
55
50
FY 2005 FY 2006 FY 2007 FY 2008 FY 2009 FY 2010 FY 2011 FY 2012
(Unaudited)
Source: School CAFR FY 2005 — FY 2011 and Unaudited FY 2012 Financial Statements
15
Total School General Fund
Revenues Relatively Flat
175
150
125
O
E
100
N
R
O▪ 75
50
25
FY 2007 FY 2008 FY 2009 FY 2010 FY 2011 FY 2012
(Unaudited)
Notes: To enhance comparability, data excludes 2cr meals tax in FY 2011 and FY 2012
FY 2012 has been adjusted to remove the debt now funded by Schools in order to provide
appropriate comparability to other years.
16
Source: School CAFR FY 2007 - FY 2011 and Unaudited FY 2012 Financial Statements
Schools Build Reserve
40 -
` 35
N 30
25 • Undesignated
c_ 20 Textbooks
• Transportation
.2 15 • OPEB
0
CI
10 • Uninsured Claims
• Capital
5
• Workers' Comp
0
FY 2006 FY 2007 FY 2008 FY 2009 FY 2010 FY 2011 FY 2012
(Unaudited)
Excludes deficits, encumbrances, non-spendable balances.
Source: School CAFR FY 2006 - FY 2011 and Unaudited FY 2012 Financial Statements. 17
City Undesignated General Fund Balance
has Met Policy Target of 10%
30
u 10% 10%
10/u
25
8%
20
0
E
c 15
e
0
0
10
5
0
FY 2009 FY 2010 FY 2011 FY 2012
(Unaudited)
Source: City of Roanoke CAFR FY 2009-FY 2011 and Unaudited FY 2012 Financial Statements
18
Economic & Community Development
Reserve Remains Well Above Floor
5
$4.23
$3.96
4 - $3.70
$3.43
3
E
8 2
1
0
FY 2009 FY 2010 FY 2011 FY 2012(Unaud'tted)
o Council-adopted policy supports the reserve
o Funded by proceeds from sale of property and interest income on the reserve balance
o Floor of $1 million
o Balance of $3.43 million at June 30, 2012
Source: City of Roanoke CAFR FY 2009-FY 2011 and Unaudited FY 2012 Financial
Statements 19
10.00% -
Volatile Investment Performance
of Pension Plan Trust
30.00%
25.00%
20.00%
15.00% -
—
5.00% -
0.00%
-5.00%
-10.00%
-15.00% -
-20.00%
FY2005 FY2006 FY2007 FY2008 FY2009 FY2010 FY2011 FY2012
+Investment Return - Market Value
— –Assumed Rate of Return - 7.75%
Source: Milliman Consultants and Actuaries, Annual Pension Actuarial Valuations
20
Pension Plan Trust Funded Status
Above 80 % in All Years
450
c t 400
350 84.8% 88.7% 86.2% 82.3% 86.3% 81.4%
- 0 300
250 -
m
200
n 150
0
o 100 -
50
0
FY2007 FY2008 FY2009 FY2010 FY2011 FY2012
Estimated
1■Accrued Liability • Actuarial Value of Assets
Source: Milliman Consultants and Actuaries, Annual Pension Actuarial Valuations
21
Pension Plan Contribution Rates
Have Gradually Increased
20.00%
18.04% 18.12%
18.00%
16.00% - 15.73% 15.42% 15.78% 15.60%
i
14.37%
14.00% -
12.00%
10.00% -
8.00%
6.00%
FY 2008 FY 2009 FY 2010 FY 2011 FY 2012 FY 2013 FY 2014
Estimated
Source: Milliman Consultants and Actuaries, Annual Pension Actuarial Valuations
22
X! p U O d dV
General Fund Revenues
Amended Budget
FY 2012 FY 2012 Actual FY12 vs. FY11 FY12 vs. FY11 %
Budget (Unaudited) FY 2011 Actual $ Variance %Variance Variance
operty Tax $ 104,146,212 $ 105,846,418 $ 104,463,579 $ 1,382,839 1.3% 1.6%
Local Tax 74,365,000 75,610,352 73,845,007 1,765,345 2.4°0 1.7%
Permits, Fees &Licenses 1,057,000 857,561 969,802 (112,241) -11.6°0 -18.9°
Fines & Forfeitures 1,171,000 1,531,145 1,805,082 (273,937) -15.2% 30.8%
Investment and Rental Income 174,000 212,141 320,153 (108,012) -33.7°0 21.9%
Grants-in-Aid Commonwealth + Fed 66,424,973 63,605,284 65,626,964 (2,021,680) -3.1% -4.2%
Charges for Services 7,952,000 7,649,212 7,586,528 62,684 0.8% -3.8%
Internal Services 2,731,000 2,612,980 2,630,403 (17,423) -0.7% -4.3%
Transfers from Other Funds 7,752 7,752 35,565 (27,813) -78.2% 0.0%
Miscellaneous 559,000 587,977 681,405 (93,428) -13.7% 5.2%
Total $ 258,587,937 $ 258,520,822 $ 257,964,488 $ 556,334 0.2% 0.0%
24
General Fund Local Tax Revenues
Amended FY 2012 Actual FY12 vs. FY11 FY12 vs. FY11
FY 2012 Budget (Unaudited) FY 2011 Actual $ Variance % Variance
' Real Estate Tax $ 79,684,212 $ 80,380,584 $ 80,136,283 $ 244,301 0.3%
Sales Tax 18,515,000 19,147,211 18,602,105 545,106 2.9%
Personal Property Tax 18,672,000 19,227,482 18,008,969 1,218,513 6.8%
Business License Tax 11,910,000 12,238,455 11,780,677 457,778 3.90/0
Prepared Food Tax 16,495,000 17,216,380 16,030,878 1,185,502 7.4%
Transient Room Tax 2,878,000 2,983,586 2,918,631 64,955 2.2%
Bank Stock Tax 1,400,000 1,463,718 1,853,502 (389,784) -21.0%
All Other Local Taxes 28,957,000 28,799,354 28,977,541 (178,187) -0.60/0
Total $ 178,511,212 $ 181,456,770 $ 178,308,586 $ 3,148,184 1.8%
25
General Fund Expenditures
Amended
FY 2012 FY 2012 Actual FY 2011 FY12 vs. FY11 FY12 vs. FY11
Budget (Unaudited) Actual $ Variance "/o Variance
Government $ 13,325,422 $ 13,108,728 $ 12,861,339 $ 247,389 1.9%
cial Administration 7,747,171 7,699,377 7,071,343 628,034 8.9%
Public Safety 60,866,119 60,624,597 58,911,155 1,713,442 2.9%
Public Works 24,241,314 23,696,320 22,133,031 1,563,289 7.1%
Health and Welfare 37,064,925 36,883,907 38,487,026 (1,603,119) -4.2%
Parks and Recreation 9,308,805 9,165,589 9,072,709 92,880 1.0%
Community Development 5,981,070 5,854,596 5,983,027 (128,431) -2.1%
Transfer to Debt Service Fund 14,552,656 14,394,942 12,651,119 1,743,823 13.8%
Transfer to School Funds 78,351,405 78,351,405 76,533,667 1,817,738 2.4%
Nondepartmental 8,618,170 8,571,394 12,305,863 (3,734,469) -30.3%
Total $260,057,057 $ 258,350,855 $ 256,010,279 $ 2,340,576 0.9%
26
Follow-up Information Requested November 5, 2012
eaol CITY OF ROANOKE
1k _:, ° DEPARTMENT OF FINANCE
215 Church Avenue,SW, Suite 461
PO Box 1220
4rgbgtiv Roanoke,Virginia 24011-1220
Telephone (540)853-2821
Fax: (540)853-6142
ANDREA F.TRENT
ANN II.SHAW VER,CPA
Assistant Director of Finance
Director of Finance
Information Only
December 3, 2012
Honorable Mayor and Members of Council
Roanoke, VA
Dear Mayor and Members of Council:
There were several items requiring additional research and follow-up upon the November
Sth presentation to City Council of the FY12 Unaudited Financial Statements. The
questions are presented below along with responses and additional information.
1 . Page 13 of the presentation reflected budget reductions made by the City. Please
show the budget reductions made in State revenues.
See the attached charts on both the local budget reductions (from the 11/5
briefing) and the State reductions. From FY07 to FY13, the City has reduced $28
million from its expenditure budget. State funding reductions over the same
period have resulted in $11 million less revenue to the City than we would have
received had reductions not occurred. The maximum impact this had in any one
year is approximately $2.7 million. It should be noted that the attached chart
excludes any revenue reduction in funding from the Compensation Board and in
Social Services funding because they are difficult to quantify. However, reductions
in both of these areas have also taken place in recent years.
2. Please clarify the fund balance used in balancing the FY13 School Budget.
The final adopted budget called for use of approximately $4.5 million. See the
attached Council report from August 2012.
This additional commentary has been provided by Curt Baker, Deputy
Superintendent of Roanoke City Public Schools:
Our General Fund budget for 2012-13 provides for the use of fund balance in the
amount of $4,510,291.
Since the adoption of the General Fund budget, it has become apparent that
Federal funding for education --which is accounted for in our grants and hence is
not a part of the General Fund --will likely be less than the initial awards upon
which budgeting was completed.
Honorable Mayor and Members of Council
December 3, 2012
Page 2
The programs funded by Federal funding are important to the educational success
of RCPS and will not be cut. To the extent that Federal funding does not meet
expectations, RCPS will continue the programs and cover the shortfall from the
General Fund. This will have the effect of increasing our use of fund balance
above originally budgeted levels.
The size of the reduction cannot at this time be estimated with any accuracy. Our
current provision for reduced Federal funding in 2012-13 is approximately $1.5
million, which would increase our use of fund balance this fiscal year to
approximately$6.1 million.
3. What is the impact to State funding of Schools that is not related to Average Daily
Membership (ADM)?
See the attached chart provided by Roanoke City Public Schools. In FYI 3, State
funding increased approximately $1 .75 million, and ADM increases result in
$316,000 of this. VRS rate changes and the impact of implementing the employee
share of VRS contributions cost RCPS more than $4.5 million.
4. What has been the average rate of investment return on the Roanoke Pension Plan?
See the attached chart depicting 1 , 3, 5 and 10 year returns since FY 1993. The
City has exceeded its 7.75% assumed rate of return in most of the periods shown,
however investment performance has lagged in some of the more recent periods.
In managing the Plan, we focus most not on the one year performance but on
performance over a longer period of time. Most of our longer term performance
results have been strong until the recent recession. We will continue to monitor
these closely and will consider a modification to our assumed rate of return if
warranted. The most recent five year experience study was completed as of June
30, 2011 and concluded that our assumed rate of return was appropriate.
Nationally, public pension plan assumed rates of return average 8%, and their
actual returns over the past 25 years have averaged 8.25%, according to a
presentation by the Segal Company at a Public Sector Retirement seminar held last
week by the US Conference of Mayors.
We trust this additional information is responsive to Council's request. Please contact me
if there are any further questions.
Respectfully submitted,
Ann H. Shawver
Director of Finance
Honorable Mayor and Members of Council
December 3, 2012
Page 3
c: Christopher P. Morrill, City Manager
Daniel J. Callaghan, City Attorney
Drew Harmon, Municipal Auditor
Stephanie M. Moon, City Clerk
Sherman M. Stovall, Assistant City Manager
R. Brian Townsend, Assistant City Manager
Amelia C. Merchant, Director of Management and Budget
Rita D. Bishop, Superintendent, Roanoke City Public Schools
Curtis Baker, Deputy Superintendent of Operations, Roanoke City Public Schools
Item 1
$28M in Cumulative Budget Reductions
FY 2007 — FY 2013
30
25
1/4 2p FY13 Reductions
15 FY12 Reductions FY11 Reductions
10 ' ' ' ' •FY10 Reductions
5 _ _ _ _ _ _ FY09 Reductions
0 - •FY08 Reductions
�00�o�0 0�AOt>%0�Ary47, R)ao�` ■FVO Reductions
Source:Department of Management and Budget
State Funding Reductions
FY 2007 — FY 2013
Cumulative Impact Over $11M
$3,000,000
_ State Recordation
$2,500,000
$2,000,000 Wine Tax
$1,500,000 _ •ABC Tax
$1,000,000 11111
VJCCCA
$500,000
•HB 599
00�OJOOOJpo0Jti0J �Jpo,s` •Aid to
Commonwealth
coo Fri cry ckN chick\
VJCCCA -Virginia Community Crime Control Act, HB 599 is Law Enforcement Funding
2
1
Item 2 I% t(
ed11+�?!4i
#9>::',?-. CITY COUNCIL AGENDA REPORT
am)N1
To: Honorable Mayor and Members of City Council
Meeting: August 6, 2012
Subject: Second Amendment to the School Board Categorical Budget 2012-13
Background:
The School Board adopted the Categorical Budget for fiscal year 2012-13 based upon the
original budget proposal of the Governor on March 13, 2012. The March adoption met the
timing requirements set forth in the Charter of the City of Roanoke.
On May 8, 2012, the School Board adopted an amendment to include changes contained in
the Conference Committee's proposed state budget and updated revenue forecast. This
budget was adopted by City Council on May 14, 2012.
The final budget was signed by the Governor in May 2012. The Virginia Department of
Education was able to issue a revised revenue calculation model. The model suggests that
RCPS revenue will be approximately $27,000 higher than previously estimated. The School
Board has also acted to implement changes in the Virginia Retirement System (VRS) under
which employees will pay 1%of the 5% employee contribution in 2012-13, offset by a hold
harmless salary increase of approximately 1.07%. This will increase expenditures by
approximately $21 5,000.
Revenue and expenditure estimates for the Food Services and Athletics Funds have been
adjusted to reflect anticipated programs for 2012-13.
Additional expenditures of$438,000 required to cover the VRS and Athletics Fund increases
will be funded by General Fund reserves. The Food Service Fund expenditures will be funded
by additional revenues.
Details of the categorical budget changes are listed in the chart below:
MAY 2012 PROPOSED DIFFERENCE
AMENDED BUDGET FINAL BUDGET ADOPT I PROPOSE
GENERAL FUND
REVENUE CATEGORY
STATE REVENUES $ 66,510280 $ 66.537,695 $ 27.415
CITY REVENUES 72770,400 72.770,400
OTHER REVENUES s2nn000 - 5200000
-
TOTAL REVENUES $144,480,680 $144,508,095 $ 27,415
EXPENDITURE CATEGORY
INSTRUCTION $ 96,105,931 $ 96,296337 $ 189,406
ADMINISTRATION/ATTENDANCE
AND HEALTH 11,654,426 11,665,525 11.099
TRANSPORTATION - 9.373,033 9,373,460 427
INTERFUND TRANSFER TO
ATHLETICS 1,250,000 1,500,000 250,000
OPERATIONS AND FACILITIES 14,165,718 14,180,119. 14,401
DEBT SERVICE 16,003,945 16003,945
-
TOTAL EXPENDITURES $148,553,053 �$149 016 386 $ 465,333
FUND BALANCE $ (4072,373) ($ (4.510291) $ (437,918)
Item 2
Honorable Mayor and Members of Council
August 6, 2012
Page 2
MAY 2012 PROPOSED DIFFERENCE
AMENDED BUDGET FINAL BUDGET ADOPT/PROPOSE
ATHLETICS FUND
REVENUES $ 1.350,000 $ 1,600000 $ 250000
EXPENDITURES $ 1.350000 $ 1.600,000 $ 250000
FOOD SERVICE FUND
REVENUES $ 6050000 $ 6250,000 $ 200,000
EXPENDITURES $ 6.050000 $ 6250,000 $ 200000
Recommended Action:
We recommend that you concur with this report of the School Board and adopt the second .
amendment to the 2012-13 Categorical Budget.
Adopt the accompanying budget ordinance to increase revenues and expenditures of the
School Board General, and Athletics and Food Service Funds.
Ad#S I U�
A N. S •WVER
Director of Finance
Distribution: Council Appointed Officers
Rita D. Bishop, Superintendent, RCPS
Curtis Baker, Deputy Superintendent for Operations, RCPS
ROANOKE CITY PUBLIC SCHOOLS Item 3
GENERAL FUND ANALYSIS: STATE REVENUE
2011-12 2012-13 Change
Standards of Quality Programs:
Basic Aid 30,827,869 29,700,059 (1,127,810)
Textbooks
(Split funded-See Lottery section below) 6,262 517,495 511,233
Vocational Education 556,641 372,737 (183,904)
Gifted Education 347,901 349,916 2,015
Special Education 4,066,571 3,887,110 (179,461)
Prevention,Intervention,&Remediation 1863,201 2,19Q778 327,577
VRS Retirement(Includes RHCC) 1,863,201 3,423,091 1,559,890
Social Security 2,056,479 2,053,855 (2,624)
Group Life 77,311 129,317 52,006
Remedial Summer School 0 348,582 348,582
Subtotal-SOQ Accounts 41,665,436 42,972,940 1,307,504
Incentive Programs:
Additional Assistance with Retirement,Inflation&Preschool
Costs 0 563,065 563,065
EpiPen Grants 0 2,757 2,757
Supplemental Support for School Op Costs 1,007,116 0 (1,007,116)
Subtotal-Incentive Accounts 1,007,116 565,822 (441,294)
Categorical Programs:
Adult Education 23,039 23,039 (0)
Special Education-Homebound 56,320 59,591 3,271
Subtotal-Categorical Accounts 79,359 82,630 3,271
Lottery-Funded Programs
Foster Care 90,854 99,822 8,968
At-Risk 2,091,346 2,391,077 299,731
Virginia Preschool Initiative 1802,174 1,761,178 (40,996)
Early Reading Intervention 224,255 254,564 30,309
K-3 Primary Class Size Reduction 2,455,423 2,869,244 413,821
SOL Algebra Readiness 186,109 210,173 24,064
ISAEP 39,293 39,293 0
Special Education-Regional Tuition 1,620,926 1,866,981 246,055
Career and Technical Education 41,183 36,972 (4,211)
English as a Second Language 615,922 705,678 89,756
Remedial Summer School 361,258 0 (361,258)
Textbooks
(Split funded-See SOQ Programs above) 307,312 165,069 (142,243)
Subtotal-Lottery-Funded Programs 9,836,055 10,400,052 563,997
IMPACT OF ADM INCREASE 0 316,251 316,251
TOTAL BUDGETED STATE REVENUE 52,587,966 54,337,695 1,749,729
IMPACT OF CHANGES: VRS RATES 0 (4,318,000) (4,318,000)
IMPACT OF CHANGES:VRS EMPLOYEE SHARE PAYMENTS 0 (220,096) (220,096)
TOTAL STATE FUNDING(INCLUDING IMPACT OF VRS CHANGES) 52,587,966 49,799,599 (2,788,367)
Note: Analysis does not include sales tax which is separately budgeted
City of Roanoke Pension Plan Item 4
Historical Investment Returns
Fiscal Year 1 Year 3 Years 5 Years 10 Years
1993 11.9%
1994 2.3%
1995 20.0% 11.2% 12.9% 12.6%
1996 15.5% 12.3% 12.6% 11.5%
1997 22.6% 19.3% 14.2% 12.3%
1998 20.7% 19.6% 16.0% 14.4%
1999 13.4% 18.9% 18.4% 14.4%
2000 3.8% 12.6% 15.2% 13.3%
2001 -3.6% 4.5% 11.4% 11.6%
2002 -8.4% -2.7% 5.2% 9.2%
2003 2.0% -3.4% 1.2% 8.2%
2004 12.9% 1.9% 1.2% 9.5%
2005 8.5% 7.8% 2.1% 8.4%
2006 9.1% 10.2% 5.3% 8.1%
2007 17.8% 12.0% 10.6% 7.6%
2008 -5.4% 6.9% 8.5% 5.0%
2009 -17.8% -2.9% 1.8% 1.9%
2010 12.2% -4.4% 2.4% 2.7%
2011 25.2% 4.9% 5.2% 5.3%
2012 3.0% 13.1% 2.4% 6.4%
Note: The City's assumed rate of return is 7.75%. The most recent five year experience
study was conducted as of June 30, 2011 and reaffirmed use of this assumption.
Source:
1993 -2005 Data- Fiduciary Capital Advisors quarterly investment performance report
2006 -2012 Data- Becker, Burke Associates quarterly investment performance report
3, 5& 10 Year returns represent a time weighted average including asset allocation changes
and rebalancing activity. These will not equal the mathematical averages over the same
period of time.
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Room 456
Roanoke,Virginia 24011-1536
Telephone: (540)853.2541
Fax: (540)853-1145
STEPHANIE M.MOON,MMC E-mail: clerk@roanokeva.gov JONATHAN E.CRAFT
City Clerk Deputy City Clerk
CECELIA T.WEBB
Assistant Deputy City Clerk
November 12, 2012
Nancy B. Page
2422 Avenham Avenue; S. W., Apartment 3
Roanoke, Virginia 24014
Dear Ms. Page:
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
November 5 2012, you were appointed to replace the Honorable Brenda Hamilton as a
City representative of the Blue Ridge Behavioral Healthcare Board of Directors for a
three year term of office, commencing January 1, 2013 and ending December 31, 2015.
Enclosed you will find a Certificate of your appointment and an Oath or
Affirmation of Office which must be administered by a Clerk of the Circuit Court
of the City of Roanoke, located on the third floor of the Roanoke City Courts
Facility, 315 Church Avenue, S. W.
Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor
Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to
which you were reappointed.
Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing
copy of the Virginia Freedom of Information Act. The Act requires that you be provided
with a copy within two weeks of your reappointment and each member is required "to
read and become familiar with provisions of the Act."
Nancy B. Page
November 12, 2012
Page 2
On behalf of the Mayor and Members of City Council, I would like to express
appreciation for your willingness to serve the City of Roanoke as a City representative
of the Blue Ridge Behavioral Healthcare Board of Directors.
Sincerely,
WomStephanie MMC
City Clerk
Enclosures
pc: Tim Steller, Executive Director, Blue Ridge Behavioral Healthcare, 301 Elm
Avenue, S. W., Roanoke, Virginia 24016-4001, w/application
Andrea R. Johnson, Administrative Assistant, City Clerk's Office
COMMONWEALTH OF VIRGINIA
To-wit:
CITY OF ROANOKE
I, Stephanie M. Moon, City Clerk, and as such City Clerk of the City of Roanoke
and keeper of the records thereof, do hereby certify that at a regular meeting of Council
which was held on the fifth day of November 2012, Nancy B. Page, was appointed to
replace the Honorable Brenda Hamilton as a City representative of the Blue Ridge
Behavioral Healthcare Board of Directors for a three-year term of office commencing
January 1, 2013 and ending December 31, 2015.
Given under my hand and the Seal of the City of Roanoke this twelfth day of
November 2012.
ArI-QO,.:J 1. Y1 et,)-4)
City Clerk
CITY OF ROANOKE
ll,t_ . OFFICE OF THE CITY CLERK
215 Church Avenue,S.W.,Suite 456
=� Roanoke,Virginia 24011-1536
Telephone: (540)853-2541
Fax: (540)853-1145
STEPHANIE M.MOON,MMC E-mail: elerk(roanokeva.gav JONATHAN F.CRAFT
City Clerk Deputy City Clerk
CECELIA T.WEBB
Assistant Deputy City Clerk
November 12, 2012
Dennis B. Light
2066 Kenwood Boulevard, S. E.
Roanoke, Virginia 24013
Dear Mr. Light:
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
November 5, 2012, you were appointed to fill the unexpired term of office of Deirdre
Williams ending March 31, 2015.
Enclosed you will find a Certificate of your appointment and an Oath or Affirmation
of Office which must be administered by a Clerk of the Circuit Court of the City of
Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church
Avenue. S. W.
Once the Oath has been administered, please return a signed copy to the City
Clerk's Office prior to serving in the capacity to which you were appointed.
Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing copy
of the Virginia Freedom of Information Act. The Act requires that you be provided with a
copy within two weeks of your appointment and each member is required "to read and
become familiar with provisions of the Act."
On behalf of the Mayor and Members of City Council, I would like to express appreciation
for your willingness to serve as a member of the Fair Housing Board.
Sincere)X
Step anie M. Moon,
Enclosures
pc: Karl Kleinhenz, Secretary, Fair Housing Board, w/application
Andrea R. Johnson, Administrative Assistant, City Clerk's Office
COMMONWEALTH OF VIRGINIA
To-wit:
CITY OF ROANOKE
I, Stephanie M. Moon, City Clerk, and as such City Clerk of the City of Roanoke and
keeper of the records thereof, do hereby certify that at a regular meeting of Council which
was held on the fifth day of November 2012, Dennis B. Light was appointed as a member
of the Fair Housing Board to fill the unexpired term of office of Deirdre Williams ending
March 31, 2015.
Given under my hand and the Seal of the City of Roanoke this twelfth day of
November 2012.
City Clerk
CITY OF ROANOKE
t )' OFFICE OF THE CITY CLERK
` IR' 215 Church Avenue,S.W.,Suite 456
I.
7 Roanoke,Virginia 24011-1536
1. Telephone: (540)853-2541
Fax: (540)853-1145
STEPHANIE M.MOON,MMC E-mail: clerk®roanokeva.gov JONATHAN E.CRAFT
City Clerk Deputy City Clerk
November 12, 2012 CEn Deputy WEBB
Assistant Deputy City Clerk
LaJuan Thomas
1604 Melbourne Drive
Salem, Virginia 24153
Dear Ms. Thomas:
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
November 5, 2012, you were reappointed as a member of the Human Services Advisory
Board for a four-year term of office ending November 30, 2016.
Enclosed you will find a Certificate of your appointment and an Oath or Affirmation
of Office which must be administered by a Clerk of the Circuit Court of the City of
Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church
Avenue, S. W.
Once the Oath has been administered, please return a signed copy to the City
Clerk's Office prior to serving in the capacity to which you were appointed.
•
Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing copy
of the Virginia Freedom of Information Act. The Act requires that you be provided with a
copy within two weeks of your appointment and each member is required "to read and
become familiar with provisions of the Act."
On behalf of the Mayor and Members of City Council, I would like to express appreciation
for your willingness to continue serving as a member of the Human Services Advisory
Board.
Si cerel n y�
Stephanie ' MNMCr ' \ ov..�
City Clerk �./
Enclosures
pc: Teresa I. McDaniel, Secretary, Human Services Advisory Board
Andrea R. Johnson, Administrative Assistant, City Clerk's Office
COMMONWEALTH OF VIRGINIA
To-wit:
CITY OF ROANOKE
I, Stephanie M. Moon, City Clerk, and as such City Clerk of the City of Roanoke and
keeper of the records thereof, do hereby certify that at a regular meeting of Council which
was held on the fifth day of November 2012, LaJuan Thomas was reappointed as a
member of the Human Services Advisory Board for a four-year term of office ending
November 31, 2016.
Given under my hand and the Seal of the City of Roanoke this twelfth day of
November 2012.
(F....e.) het }'1'�DON.)
City Clerk �.•
•
�+°` ' . CITY OF ROANOKE
i )s OFFICE OF THE CITY CLERK
215 Church Avenue,S.W.,Suite 456
- . .- Roanoke,Virginia 24011-1536
Telephone: (540)853-2541
Fax: (540)853-1145
E-mail: clerk@roanokeva.gov JONATHAN E.CRAFT
STEPHANIE M.MOON,MMC Deputy City Clerk
City Clerk
CEnE Deputy CiiERR
November 12, 2012
AssCECt LAT.WE Clerk
Trista Wallce
Police Department
Roanoke, Virginia
Dear Officer Wallace:
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
November 5, 2012, you were appointed to replace Officer Harold Wallick as a member
(law enforcement representative) of the Towing Advisory Board for a three-year term of
office ending October 31, 2015.
Enclosed you will find a Certificate of your appointment and an Oath or
Affirmation of Office which may be administered by the Clerk of the Circuit Court
of the City of Roanoke, located on the third floor of the Roanoke City Courts
Facility, 315 Church Avenue. S. W.
Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor
Municipal Building, 215 Church Avenue, S. W.. prior to serving in the capacity to
which you were appointed.
Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing
copy of the Virginia Freedom of Information Act. The Act requires that you be provided
with a copy within two weeks of your appointment and each member is required to read
and become familiar with provisions of the Act."
On behalf of the Mayor and Members of City Council, I would like to express
appreciation for your willingness to serve as a member of the Towing Advisory Board.
Sinc ly, '}y � �'�
Steph�M000n! MMC�
City Clerk
Enclosures
pc: Captain Samuel Roman, Jr., Secretary, Towing Advisory Board, w/application
Timothy R. Spencer, Assistant City Attorney
Andrea R. Johnson, Administrative Assistant, City Clerk's Office
COMMONWEALTH OF VIRGINIA
To-wit:
CITY OF ROANOKE
I, Stephanie M. Moon, City Clerk, and as such City Clerk of the City of Roanoke
and keeper of the records thereof, do hereby certify that at a regular meeting of Council
which was held on the fifth day of November 2012, Trista Wallace was appointed as a
member (law enforcement representative) of the Towing Advisory Board for a
three-year term of office ending October 31, 2015.
Given under my hand and the Seal of the City of Roanoke this twelfth day of
November 2012.
City Clerk
Office of the Mayor
CITY OF ( i ROANOKE
totlanialie
WHEREAS, on November 11, 1921,an unknown World War I American soldier
was buried in Arlington National Cemetery; this site, on the
hillside overlooking the Potomac River and the City of
Washington, D. C., became the focal point for reverence for
America's veterans;
WHEREAS, similar ceremonies occurred earlier in England and France, all
on November 11, giving universal recognition to the celebrated
ending of World War 1 fighting at 11:00 a.m.,November 11, 1918
(the 1 P hour of the 11'" day of the 11h month); this day became
known as "Armistice Day"and was later proclaimed as Veterans
Day after World War II and the Korean Conflict;and
WHEREAS, millions of American men and women have answered the call to
duty in defending the hard-won freedoms we enjoy today;
November 11, Veterans Day, is the occasion on which we
remember, recognize and honor the unselfish service in all wars
and military actions of our veterans.
NOW, THEREFORE, I,, David A. Rowers, Mayor of the City of Roanoke,
Virginia, urge all citizens to join in recognition and honor of the commitment of
all Veterans through appropriate public ceremonies and, do hereby proclaim
Sunday,November 11, 2012, throughout this great All-America City, as
VETERANS DAY 2012.
Given under our hands and the Seal of the City of Roanoke this eleventh day of
November in the year two thousand and twelve.
ATTEST:
odv)
Stephanie M.Moon _ - David A.Bowers
City Clerk Mayor
ad �/�eaonii'on
IN THE COUNCIL OF THE CITY OFROANOKE, VIRGINIA,
The 5th day of November, 2012.
No. 39539-110512.
A RESOLUTION recognizing the outstanding services rendered to the City by
Timothy Ross Spencer as Acting City Attorney.
WHEREAS, Timothy Ross Spencer has served with distinction as an Assistant
City Attorney since January 5, 2004;
WHEREAS, upon the retirement, effective December 31, 2011, of William M.
Hackworth, City Attorney, Mr. Spencer undertook the duties of Acting City Attorney,
in addition to his own work load, and served as Acting City Attorney from January 1,
2012, through October 31, 2012;
WHEREAS, Mr. Spencer has been a devoted servant of the law and of the City
of Roanoke and has given unselfishly of his time and abilities while displaying the
highest degree of professionalism and competence;
WHEREAS, by practicing preventive law,Mr. Spencer has skillfully guided the
City's legal affairs and furthered and protected the legal interests of the City during
his tenure as Acting City Attorney;and
WHEREAS, this Council is desirous of extending its appreciation to Mr.
Spencer for his outstanding services during the period of January 1, 2012, through
October 31,2012, while performing as Acting City Attorney.
THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke that
Council adopts this Resolution as a means of recognizing and extending its
appreciation for the outstanding professional services rendered to the City by Timothy
Ross Spencer during his tenure as Acting City Attorney.
APPROVED
ATTEST:
aaegite
Stephanie M.Moon,A11CC - David A. Bowers
City Clerk Mayor
L
a• P-1 CITY COUNCIL AGENDA REPORT
To: Honorable Mayor and Members of City Council
Meeting: November 5, 2012
Subject: Request a Public Hearing Authorizing an Increase in the
Transient Occupancy Tax
Background:
The City of Roanoke currently provides the Roanoke Valley Convention and Visitors
Bureau (RVCVB) funding in the amount of $781 ,251 to assist in the promotion of
the Roanoke Valley as a destination for visitors, including tourists, conventions,
and special events. The RVCVB has requested that the City of Roanoke, Roanoke
County, and the City of Salem increase the amount of funding provided to facilitate
enhanced marketing of the region to tourists and conventions.
The Transient Occupancy Tax for the City of Roanoke is 7%. A public hearing is
required to consider an increase of 1% in the Transient Occupancy Tax (from 7% to
8%). The incremental revenue derived from the additional 1% increase in the
Transient Occupancy Tax would be allocated to RVCVB for enhanced marketing
activities. If enacted, the 1% increase would be effective January 1 , 2013.
Recommended Action:
Authorize the scheduling and advertising of this matter for a public hearing on
November 19, 2012, at 7:00 P.M.
i
Christopher P. Morrill
City Manager
Distribution: Council Appointed Officers
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue,S.W.,Suite 456
r Roanoke,Virginia 24011-1536
1 Telephone: (540)853-2541
Fax: (540)853-1145
STEPHANIE M.MOON,MMC E-mail: elerk@roanokeva.gov JONATHAN E.CRAFT
City Clerk Deputy City Clerk
CECELIA T.WEBB
Assistant Deputy City Clerk
November 6, 2012
Christy Straight, Project Manager
Virginia's First Regional Industrial Facility Authority
6580 Valley Center Drive, Suite 124
Radford, Virginia 24141
Dear Ms. Straight:
This is to advise that the Honorable Anita J. Price has qualified as a City of
Roanoke representative to the Virginia's First Regional Industrial Facility
Authority for a four-year term of office ending June 30, 2016.
Sincerely,
ifrStepha ' •
Moon, Edit/
City Clerk
pc: Andrea R. Johnson, Administrative Assistant, City Clerk's Office
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Anita J. Price, do solemnly swear that I will support the Constitution of the United
States of America and the Constitution of the Commonwealth of Virginia, and that I will
faithfully and impartially discharge and perform all the duties incumbent upon me as a City
representative of the Virginia's First Regional Industrial Facility fora four year term of office
ending June 30, 2016, according to the best of my ability. So help me God.
NSA . P - IC
The foregoing oath of office was taken, sworn to, and subscribed before me by Anita J.
Price this 1 5112lay of ID 03 -r 2012.
Brenda S. Hamilton, Clerk of the Circuit Court
BYMO: /4.1 Cle
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Daniel J. Callaghan, do solemnly swear that I will support the
Constitution of the United States of America and the Constitution of the Commonwealth
of Virginia, and that I will faithfully and impartially discharge and perform all the duties
incumbent upon me as City Attorney of the City of Roanoke for a term ending
September 30, 2014, according to the best /of may abil✓ittyy. So help me God.
Daniel J. la
The foregoing oath of office was taken, sworn to, and subscribed before me by Daniel J.
Callaghan this''day of 62(1 .5 2012.
Brenda S. Hamilton, Clerk of the Circuit Court
4 y_ lerk
Cc CITY OF ROANOKE
ti r 4- • - OFFICE OF THE CITY CLERK
-�:, , 215 Church Avenue,S.W.,Suite 456
1. Roanoke,Virginia 24011-1536
1 Telephone: (540)853-2541
Fax: (540)853-1145
STEPHANIE M.MOON,MMC E-mail: clerk @roanokeva.gov JONATHAN E.CRAFT
City Clerk Deputy City Clerk
CECELIA T.WEBB
Assistant Deputy City Clerk
November 6, 2012
Teresa McDaniel, Secretary
Human Services Advisory Board
Roanoke, Virginia
Dear Ms. McDaniel:
This is to advise you that Robin R. Haldiman has qualified as a member of the Human
Services Advisory Board to replace Gail Burruss for a four-year term of office commencing
December 1, 2012 and ending November 30, 2016.
Sincerely,
YY1 , 7v o
Stephanie M. Moon, MMt
City Clerk
pc: Andrea R. Johnson, Administrative Assistant, City Clerk's Office
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Robin R. Haldiman, do solemnly swear that I will support the Constitution of the
United States of America and the Constitution of the Commonwealth of Virginia, and that I
will faithfully and impartially discharge and perform all the duties incumbent upon me as a
member of the Human Services Advisory Board to replace Gail Burruss for a four-year
term of office ending November 30, 2016, according to the best of my ability. So help me
God.
111.'.» k L1.1\ . .Y. .
Ro R. Hald an
The foregoing oath of office was taken, sworn to, and subscribed before me by Robin R.
Haldiman this a1 day of i Q 2012.
Brenda S. Hamilton, CI' k of the Circuit Court
C---- •Y ,_ __ =t ■ S / c, Clerk
CITY OF ROANOKE
��, _; OFFICE OF THE CITY CLERK
't 215 Church Avenue,S.W.,Suite 456
t-
Roanoke,Virginia 24011-1536
Telephone: (540)853-1541
Fax: (540)853-1145
STEPHANIE M.MOON,MMC E-mail: clerk@raanokeva.gov JONATHAN E.CRAFT
City Clerk Deputy City Clerk
CECELIA T.WEBB
Assistant Deputy City Clerk
November 6, 2012
Teresa McDaniel, Secretary
Human Services Advisory Board
Roanoke, Virginia
Dear Ms. McDaniel:
This is to advise you that James T. Weber has qualified as a member of the Human
Services Advisory Board to replace Quentin White for a four-year term of office
commencing December 1, 2012 and ending November 30, 2016.
Sincerely,
Stephanie M. Moon, MMC
City Clerk
pc: Andrea R. Johnson, Administrative Assistant, City Clerk's Office
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, James T. Weber, do solemnly swear that I will support the Constitution of the
United States of America and the Constitution of the Commonwealth of Virginia, and that I
will faithfully and impartially discharge and perform all the duties incumbent upon me as a
member of the Human Services Advisory Board to replace Quentin White for a four-year
term of office ending November 30, 2016, according to the best of my ability. So help me
God.
es T. Weber
The foregoing oatJ� of office was taken, sworn to, and subscribed before me by James T.
q
Weber this// day of D(,/`44-2012.
Brenda S. Hamilton, Clerk of the Circuit Court
By i 6- - , Clerk k
�a� CITY OF ROANOKE
gy.1 ' OFFICE OF THE CITY CLERK
215 Church Avenue,S.W.,Suite 456
Roanoke,Virginia(nis 24-2511536
' .1 Telephone:(540)0)85 853-2541
Pan t540)89-1145
STEPHANIE M.MOON,MMC E-mail: clerk@roanakeva.gov JONATHAN E.CRAFT
City Clerk Deputy City Clerk
CECELIA T.WEBB
Assistant Deputy City Clerk
November 6, 2012
Robyn Schon, General Manager
Roanoke Civic Center
Roanoke, Virginia
Dear Ms. Schon:
This is to advise you that Linwood "Woody" Deans has qualified as a member of the
Roanoke Civic Center Commission for a three-year term of office ending September 30,
2015.
Sincerely, yyyvyy,��
/ • �'1DO.J
Stephanie
City Clerk
pc: Andrea R. Johnson, Administrative Assistant, City Clerk's Office
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Linwood "Woody" Deans, do solemnly swear that I will support the Constitution
of the United States of America and the Constitution of the Commonwealth of Virginia, and
that I will faithfully and impartially discharge and perform all the duties incumbent upon me
as a member of the Roanoke Civic Center Commission for a three-year term of office
ending September 30, 2015, according to the best of my ability. So help me God.
� /
�—
Linwood y" Dean
The foregoing oath of office was taken, sworn to, and subscribed before me by Linwood
"Woody" Deans this r/aday of 2012.
Brenda S. Hamilton, Clerk of the Circuit Court
71y /n
y DiLY.-- .%-.i..1v. lerk
41F - CITY OF ROANOKE
,•ri_' - OFFICE OF THE CITY CLERK
�- "7"- 215 Church Avenue,S.W.,Suite 456
10.4 < .e Roanoke,Virginia 24011-1536
1 Telephone: (540)853-2541
Fax: (540)853-1145
STEPHANIE M.MOON,MMC E-mail: ulerk@roanakeva.gov JONATHAN E.CRAFT
City Clerk Deputy City Clerk
CECELIA T.WEBB
Assistant Deputy City Clerk
November 6, 2012
Robyn Schon, General Manager
Roanoke Civic Center
Roanoke, Virginia
Dear Ms. Schon:
This is to advise you that Stephen Willis has qualified as a member of the Roanoke Civic
Center Commission for a three-year term of office ending September 30, 2015.
Sincerely, ►y
�
Stephanie Moon,,r Jar' I )
City Clerk
pc: Andrea R. Johnson, Administrative Assistant, City Clerk's Office
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Stephen Willis, do solemnly swear that I will support the Constitution of the
United States of America and the Constitution of the Commonwealth of Virginia, and that I
will faithfully and impartially discharge and perform all the duties incumbent upon me as a
member of the Roanoke Civic Center Commission for a three-year term of office ending
September 30, 2015, according to the best of my ability. So help me God.
-aiklis ./
Stephen W lis
The foregoing o th of office was taken, sworn to, and subscribed before me by Stephen
Willis thi day ofclisteX 2012.
Brenda S. Hamilton, Clerk of the Circuit Court
By _A. IA .i&$&a,# R ,, Clerk
CITY OF ROANOKE
et A-- - OFFICE OF THE CITY CLERK
'P 215 Church Avenue,S.W.,Suite 456
Roanoke,Virginia 24011-1536
1 Telephone: (540)853-2541
Fax: (540)853-1145
STEPHANIE M.MOON,MMC E-mail alerk@roanokeva.gov JONATHAN E.CRAFT
City Clerk Deputy City Clerk
CECELIA T.WEBB
Assistant Deputy City Clerk
November 6, 2012
Landon Howard, Executive Director
Roanoke Valley Convention and Visitors Bureau
101 Shenandoah Avenue, S. W.
Roanoke, Virginia 24016
Dear Mr. Howard:
This is to advise you that Barton J. Wilner has qualified as a City representative of the
Roanoke Valley Convention and Visitors Bureau, Board of Directors for a one-year term of
office ending June 30, 2013.
Sincerely,
A-4-2141,4111 rY1 (hit.)
Stephanie M. Moon, M
City Clerk
pc: Andrea R. Johnson, Administrative Assistant, City Clerk's Office
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, BARTON J. WILNER, do solemnly swear that I will support the Constitution of the
United States of America and the Constitution of the Commonwealth of Virginia, and that I
will faithfully and impartially discharge and perform all the duties incumbent upon me as a
City representative of the Roanoke Valley Convention and Visitors Bureau, Board of
Directors for a one year term of office ending June 30, 2013, according to the best of my
ability. So help me God.
BARTON J. WILNER
The foregoing oath of office was taken, sworn to,/and subscribed before me by
BARTON J. WILNER, this ay of gaith. 2012.
Brenda S. Hamilton, Clerk of the Circuit Court
By LUi ��/ / 'a , Clerk
k
CITY OF ROANOKE
' OFFICE OF THE CITY CLERK
�.. 215 Church Avenue,S.W.,Suite 456
Roanoke,Virginia 24011-1536
Telephone: (540)853-2541
Fax: (540)853-1145
STEPHANIE M.MOON,MMC E-mail: clerk@roanekeva.gav JONATHAN E.CRAFT
City Clerk Deputy City Clerk
CECELIA T.WEBB
Assistant Deputy City Clerk
November 6, 2012
Landon Howard, Executive Director
Roanoke Valley Convention and Visitors Bureau
101 Shenandoah Avenue, S. W.
Roanoke, Virginia 24016
Dear Mr. Howard:
This is to advise you that Ssunny Shah has qualified as a City representative of the
Roanoke Valley Convention and Visitors Bureau, Board of Directors for a one-year term of
office ending June 30, 2013.
Sincerely,
t As' et m• brbAti
Stephanie M. Moon, MMC
City Clerk
pc: Andrea R. Johnson, Administrative Assistant, City Clerk's Office
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Ssunny Shah, do solemnly swear that I will support the Constitution of the United
States of America and the Constitution of the Commonwealth of Virginia, and that I will
faithfully and impartially discharge and perform all the duties incumbent upon me as a City
representative of the Roanoke Valley Convention and Visitors Bureau Board of Directors
for a one-year term of office ending June 30, 2013, according to the best of my ability. So
help me God.
SSUNNY SHAH
The foregoing oath of office was taken, sworn to, and subscribed before me by
Ssunny Shah this IRday of GC.to&-c 2012.
Brenda S. Hamilton, Clerk of the Circuit Court
By /0 , Clerk
D
CITY OF ROANOKE
1s` OFFICE OF THE CITY CLERK
215 Church Avenue,S.W.,Suite 456
Roanoke,Virginia 24011-1536
Telephone: (540)853-2541
Fax: (540)853-1145
STEPHANIE M.MOON,MMC
E-mail: clerk®roanokeva.gov JONATHAN E.CRAFT
City Clerk Deputy City Clerk
CECELIA T.WEBB
Assistant Deputy City Clerk
November 6, 2012
Candace R. Martin, Secretary
Architectural Review Board
Roanoke, Virginia
Dear Ms. Martin:
This is to advise you that Mary V. H. Dykstra has qualified as a member of the
Architectural Review Board for a term of four years ending October 1, 2016.
Sincerely, \^_
l T l.YY� 11v�J
Stephanie M. Moon, MM
City Clerk
pc: Andrea R. Johnson, Administrative Assistant, City Clerk
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Mary V. H. Dykstra, do solemnly swear that I will support the Constitution of the
United States of America and the Constitution of the Commonwealth of Virginia, and that I
will faithfully and impartially discharge and perform all the duties incumbent upon me as a
member of the Architectural Review Board for a term of four years ending October 1,2016,
according to the best of my ability. So help me God.
^
Mary V. H.ikstra� (J
The foregoing oath of office was taken, Isworrn to, and subscribed before me by
Mary V. H. Dykstra this I i''day of 0C4-oh!/ 2012.
Brenda S. Hamilton, Clerk of the Circuit Court
CI A_ _ail et.", Clerk
K iOats and QualifcationsWrchitectural Review Board\Mary V H Dykstra oath.doc
aN, , CITY OF ROANOKE
r
P r" OFFICE OF THE CITY CLERK
215 Church Avenue,S.W.,Suite 456
`-` Roanoke,Virginia 24011-1536
Telephone: (540)853-2541
Fax: (540)853-1145
STEPHANIE M.MOON,MMC �ma6: elerk@roanokeva.gov JONATHAN E.CRAFT
City Clerk Deputy City Clerk
CECELIA T.WEBB
Assistant Deputy City Clerk
November 6, 2012
Sheila Umberger, Secretary
Roanoke Public Library Board
Roanoke, Virginia
Dear Ms. Umberger:
This is to advise you that Jeanne Bollendorf has qualified as a member of the Roanoke
Public Library Board for a three-year term of office ending June 30, 2015.
Sincerely,
Stephanie M. Moon, MMC
City Clerk
pc: Andrea R. Johnson, Administrative Assistant, City Clerk's Office
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Jeanne Bollendorf, do solemnly swear that I will support the Constitution of
the United States of America and the Constitution of the Commonwealth of Virginia, and
that I will faithfully and impartially discharge and perform all the duties incumbent upon
me as a member of the Roanoke Public Library Board for a three year term of office
ending June 30, 2015, according to the best of my ability. So help me God.
cir NNE BOLLEND F
The foregoing oath of office was taken, sworn to, and subscribed before me by Jeanne
`
Bollendorf this I I day ofLl._.\UjEL 2012.
Brenda S. Hamilton, Clerk of the Circuit Coouu rt
B . . 1. d14.41i./ltt\ , Clerk
rd CITY OF ROANOKE
r : OFFICE OF THE CITY CLERK
V-- 215 Church Avenue,S.W.,Suite 456
'' Roanoke,Virginia 24011-1536
Telephone: (540)853-2541
Fax: (540)853-1145
STEPHANIE NI.MOON,MMC E-mail: clerkI4roanakevvgov JONATHAN E.CRAFT
City Clerk Deputy City Clerk
CECELIA T.WEBB
Assistant Deputy City Clerk
November 6, 2012
Candace Martin, Secretary
Fire and Building Code Appeals Board
Roanoke, Virginia
Dear Ms. Martin:
This is to advise you that Kirk Bates has qualified as a member of the Building and Fire
Code Board of Appeals for a one-year term of office ending June 30, 2013.
Sincerely,
41 )11 netIOW
Stephanie M. Moon, MMC
City Clerk
pc: Andrea R. Johnson, Administrative Assistant, City Clerk's Office
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Kirk Bates, do solemnly swear (or affirm) that I will support the Constitution of
the United States of America and the Constitution of the Commonwealth of Virginia, and
that I will faithfully and impartially discharge and perform all the duties incumbent upon
me as a member of the Building and Fire Code Board of Appeals for a one-year term of
office, commencing July 1, 2012 and ending June 30, 2013, according to the best of my
ability. So help me God.
KIRK BATES
The foregoing oath of office as taken, sworn to, and subscribed before me by Kirk
4,°/
Bates on this day of _ 2012.
Brenda S. Hamilton, Clerk oft Circuit Court
BY . ✓li�LnIrs... z ! . Clerk
Ckjc l/oaths and quallfioattons/Ruulding and Fire Code Board of AVIeals/KiA Bates oath doc
CITY OF ROANOKE
Ago
et? -
OFFICE OF THE CITY CLERK
V di 215 Church Avenue,S.W.,Room 456
Roanoke,Virginia 24011-1536
Telephone: (540)853-2541
Fax: (540)853-1145
E-mail: clerk@roenokeva.gov
STEPHANIE M.MOON,MMC JONATHAN E.CRAFT
City Clerk Deputy City Clerk
CECELIA T.WEBB
Assistant Deputy City Clerk
November 6, 2012
Liz Belcher
Roanoke City Greenway Coordinator
1206 Kessler Mill Road
Salem, Virginia 24153
Dear Ms. Belcher:
This is to advise you that Mark Lucas has qualified as a City representative of the
Roanoke Valley Greenway Commission for a three year term of office ending June 30,
2015.
Sincerely,
{
Stephanie
St M. Moon,, MMC
City Clerk
pc: Andrea R. Johnson, Administrative Assistant, City Clerk
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Mark S. Lucas, do solemnly swear that I will support the Constitution of the
United States of America and the Constitution of the Commonwealth of Virginia, and
that I will faithfully and impartially discharge and perform all the duties incumbent upon
me as a City representative of the Roanoke Valley Greenway Commission for a three
year term of office ending June 30, 2015, according to the best of my ability. So help me
God.
Mark S. Lucas
The foregoing�oa h of office was taken, sworn to, and subscribed before me by Mark S.
Lucas thi day of OGhied 2012.
Brenda S. Hamilton, Clerk of the Circuit Court
By , Clerk
- -Z 10.300 /2-
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 5th day of November, 2012.
No. 39528-110512.
A RESOLUTION accepting the State Criminal Alien Assistance Program (SCAAP) grant
from the Bureau of Justice Assistance Office of Justice Programs, and authorizing execution of
any required documentation on behalf of the City.
BE IT RESOLVED by the Council of the City of Roanoke as follows:
1. The City of Roanoke does hereby accept the State Criminal Alien Assistance
Program (SCAAP) grant from the Bureau of Justice Assistance Office of Justice Programs in
conjunction with the U.S. Department of Homeland Security, in the amount of$19,174 upon all
the terms, provisions and conditions relating to the receipt of such funds. The grant is more
particularly described in the letter of Sheriff Octavia Johnson to Council, dated November 5,
2012.
2. The Sheriff, the City Manager and the City Clerk are hereby authorized to
execute, seal, and attest, respectively, the grant agreement and all necessary documents required
to accept the grant, all such documents to be approved as to form by the City Attorney.
3. The Sheriff is further directed to furnish such additional information as may be
required in connection with the City's acceptance of this grant.
ATTEST: Qt/1
City Clerk. l
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 5th day of November, 2012.
No. 39529-1I0512.
AN ORDINANCE to appropriate funding from the Federal government for the
State Criminal Alien Assistance Program (SCAAP), amending and reordaining certain
sections of the 2012-2013 Grant Fund Appropriations, and dispensing with the second
reading by title of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that the following
sections of the 2012-2013 Grant Fund Appropriations be, and the same are hereby,
amended and reordained to read and provide as follows:
Appropriations
Vehicular Equipment 35-140-5912-9010 $19,174
Revenues
SCAAP FY13 35-140-5912-5912 19,174
Pursuant to the provisions of Section 12 of the City Charter, the second reading
of this ordinance by title is hereby dispensed with.
ATTE T:
City Clerk.
ROANOKE SHERIFF ' S OFFICE
Ocf. V1Z Ad/adopt, £'l
November 5, 2012
Honorable David A. Bowers, Mayor
Honorable Court G. Rosen, Vice Mayor
Honorable David B. Trinkle, Council Member
Honorable William D. Bestpitch, Council Member
Honorable Raphael E. Ferris, Council Member
Honorable Anita J. Price, Council Member
Honorable Sherman P. Lea, Council Member
Dear Mayor Bowers and Members of Council:
Subject: SCAAP Reimbursement Grant
The State Criminal Alien Assistance Program (SCARP) is administered by the
Bureau of Justice Assistance Office of Justice Programs in conjunction with the
U.S. Department of Homeland Security. SCAAP provides federal payments to
states and localities that incurred correctional officer salary costs for
incarcerating undocumented criminal aliens who have at least one felony or two
misdemeanor convictions for violations of state or local law. These guidelines
apply to those individuals who were incarcerated for at least four consecutive
days during the reporting period.
On October 15, 2012, the Sheriff's Office was awarded $19,174 in grant funding.
There is no required match for this program. In order to comply with grant
requirements, all awarded funding shall be used to partially fund the purchase of
a new transport vehicle. The new vehicle will replace an older model in the city
fleet and will be utilized to transport offenders. The cost of the replacement
vehicle will be approximately $27,000. The additional funding, in the amount of
$7826 is available from Inmate Phone Commissions.
Recommended Action:
Accept the SCAAP Reimbursement Grant described above and authorize the
City Manager to execute the grant agreement and any related documents; such
documents to be approved as to form by the City Attorney.
In addition, adopt the accompanying budget ordinance to establish a revenue
estimate in the amount of $19,174 and to appropriate the same in an account to
be established in the Grant Fund by the Director of Finance.
P.O. Box 494 Roanoke, VA 24003, 540.853.2941 , fax 540.853.5353
Respectfully su t, ;td,
` i
i _
Octavia L. John;
Sheriff
OLJ:dkb
cc: Christopher P. Morrill, City Manager
Stephanie M. Moon, City Clerk
Timothy R. Spencer, Acting City Attorney
Ann H. Shawver, Director of Finance
R. Brian Townsend, Assistant City Manager
Amelia Merchant, Director of Management and Budget
�p nrri
� % CITY COUNCIL AGENDA REPORT
To: Honorable Mayor and Members of City Council
Meeting: November 5, 2012
Subject: SCAAP Reimbursement Grant
I concur with the recommendation from Octavia L. Johnson, Sheriff for the City
of Roanoke, with respect to the subject referenced above. I recommend that
City Council accept the State Criminal Alien Assistance Program (SCAAP)
Reimbursement Grant and authorize the City Manager to execute the grant
agreement and any related documents; such documents to be approved as to
form by the City Attorney. I further recommend adopting the accompanying
budget ordinance to establish a revenue estimate in the amount of $19,174 and
to appropriate the same in an account to be established in the Grant Fund by
the Director of Finance.
(4.
Christopher P. Morrill
City Manager
Distribution: Council Appointed Officers
C,us
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 5th day of November, 2012.
No. 39530-110512.
A RESOLUTION accepting the Blue Ridge Regional DUI Taskforce Grant from the
Commonwealth of Virginia's Department of Motor Vehicles, and authorizing execution of any
required documentation on behalf of the City.
BE IT RESOLVED by the Council of the City of Roanoke as follows:
1. The City of Roanoke does hereby accept from the Commonwealth of Virginia's
Department of Motor Vehicles, the Blue Ridge Regional DUI Taskforce Grant in the amount of
$3,250. The subgrant, which requires no match by the City, is more particularly described in the
City Council Agenda Report dated November 5, 2012.
2. The City Manager is hereby authorized to execute and file, on behalf of the City,
the subgrant agreement and all necessary documents required to accept this subgrant. All such
documents shall be approved as to form by the City Attorney.
3. The City Manager is further directed to famish such additional information as
may be required by the Commonwealth of Virginia, Department of Motor Vehicles, in
connection with the City's acceptance of this subgrant.
ATTEST:
1 '
1N)
City Clerk
Blue Ridge Regional OUI Taskforce Grant.]I-5 2012.doc
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 5th day of November, 2012.
No. 39531-110512.
AN ORDINANCE to appropriate funding from the U.S. Department of
Transportation through the Commonwealth of Virginia Department of Motor Vehicles
(DMV) for a regional Driving Under the Influence (DUI) safety grant, amending and
reordaining certain sections of the 2012-2013 Grant Fund Appropriations, and
dispensing with the second reading by title of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that the following
sections of the 2012-2013 Grant Fund Appropriations be, and the same are hereby,
amended and reordained to read and provide as follows:
Appropriations
Overtime Wages 35-640-3467-1003 $ 3,019
FICA 35-640-3467-1120 231
Revenues
DMV Regional DUI Grant FY13 35-640-3467-3467 3,250
Pursuant to the provisions of Section 12 of the City Charter, the second reading
of this ordinance by title is hereby dispensed with.
ATTEST Yi •
City Clerk.
mg an,
te, Y CITY COUNCIL AGENDA REPORT
To: Honorable Mayor and Members of City Council
Meeting: November 5, 2012
Subject Blue Ridge Regional DUI Taskforce Grant
Background:
The Virginia Department of Motor Vehicles (DMV) is the administering agency
for pass through funds provided by the United States Department of
Transportation. DMV allocates these funds in the form of grants designed to
improve highway safety in Virginia. The Police Department regularly applies for
this grant funding directly as well as through the Blue Ridge Transportation
Safety Board.
The Blue Ridge Transportation Safety Board has been awarded a DMV grant to
fund the Blue Ridge Regional DUI Taskforce. The City of Roanoke, as a member
of the Blue Ridge Transportation Safety Board, has been sub-granted $3,250 to
fund DUI enforcement operations on the target dates set by the taskforce.
This funding will allow the Roanoke Police Department to fund approximately
100 hours of overtime traffic enforcement. No matching funds are required.
Recommended Action:
Accept the DMV Blue Ridge Regional DUI Taskforce Grant described above and
authorize the City Manager to execute the grant agreement and any related
documents; all such documents to be approved as to form by the City Attorney.
Adopt the accompanying budget ordinance to establish a revenue estimate and
appropriate funding in the amount of $3,250 in accounts to be established by
the Director of Finance in the Grant Fund.
e)c/friL
Christopher P. Morrill
City Manager
Distribution: Council Appointed Officers
R. Brian Townsend, Assistant City Manager for Community Development
Christopher C. Perkins, Chief of Police
Amelia C. Merchant, Director of Management and Budget
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 5th day of November;. 2012.
No. 39532-110512.
A RESOLUTION accepting the FY 2012 State Homeland Security Program Grant from
the Virginia Department of Emergency Management (VDEM), and authorizing execution of any
required documentation on behalf of the City.
BE IT RESOLVED by the Council of the City of Roanoke as follows:
1. The City of Roanoke does hereby accept the FY 2012 State Homeland Security
Program Grant offered by the Virginia Department of Emergency Management (VDEM) in the
amount of $15,000, to purchase gas masks, gas mask filters, and gas mask carriers for the
Roanoke City Police Department. There is no matching fund requirement for this grant. The
grant is more particularly described in the City Council Agenda Report dated November 5, 2012.
2. The City Manager is hereby authorized to execute and file, on behalf of the City,
any necessary documents setting forth the conditions of the grant in a form approved by the City
Attorney.
3. The City Manager is further directed to furnish such additional information as
may be required in connection with the City's acceptance of this grant.
ATTEST: Wn
•G-rt,tz�
City Clerk.
R-Homeland Scurity Program Grant(RHE }-FY2012-11-5-2012.doc
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 5th day of November, 2012.
No. 39533-110512.
AN ORDINANCE to appropriate funding from the Department of Homeland
Security through the Commonwealth of Virginia Department of Emergency Management
(VDEM) for the State Homeland Security Program Grant, amending and reordaining
certain sections of the 2012-2013 Grant Fund Appropriations, and dispensing with the
second reading by title of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that the following
sections of the 2012-2013 Grant Fund Appropriations be, and the same are hereby,
amended and reordained to read and provide as follows:
Appropriations
Expendable Equipment 35-640-3667-2035 $ 5,000
Wearing Apparel 35-640-3667-2064 5,000
Program Supplies 35-640-3667-2066 5,000
Revenues
State Homeland Security Grant FY13 35-640-3667-3667 15,000
Pursuant to the provisions of Section 12 of the City Charter, the second reading
of this ordinance by title is hereby dispensed with.
ATTEST: '
City Clerk.
wt.,*
el A ' s
:.v -- CITY COUNCIL AGENDA REPORT
To: Honorable Mayor and Members of City Council
Meeting: November 5, 2012
Subject: State Homeland Security FY12
Background:
The Virginia Department of Emergency Management (VDEM) is the distributing
agency for State Homeland Security Program (SHSP) grant funding from the U. S.
Department of Homeland Security (DHS) Federal Emergency Management
Agency (FEMA). The purpose of the SHSP is to make grants to states to assist
state and local governments in support of the implementation of State
Homeland Security Strategies to address the identified planning, organization,
equipment, training, and exercise needs to prevent, protect against, mitigate,
respond to, and recover from acts of terrorism and other catastrophic events.
On October 12, 2012, the Virginia Department of Emergency Management
awarded the City of Roanoke $1 5,000 through its FY 2012 SHSP grant program.
The Roanoke Police Department has been awarded $15,000 to purchase gas
masks, gas mask filters, and gas mask carriers. No local matching funds are
required.
Recommended Action:
Accept the State Homeland Security FY12 grant described above and authorize
the City Manager to execute the grant agreement and any related documents;
all such documents to be approved as to form by the City Attorney.
Adopt the accompanying budget ordinance to establish a revenue estimate in
the amount of $15,000 and appropriate funding of the same amount in an
account to be established by the Director of Finance in the Grant Fund.
Christopher P. Morrill
City Manager
Distribution: Council Appointed Officers
R. Brian Townsend, Assistant City Manager for Community Development
Christopher C. Perkins, Chief of Police
Amelia C. Merchant, Director of Management and Budget
Cr/6
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 5th day of November, 2012.
No. 39534-110512.
A RESOLUTION authorizing acceptance ofthe FY 2013 Bulletproof Vest Partnership Grant
made to the City of Roanoke by the United States Department ofJustice, Office ofJustice Programs,
and authorizing execution of any required documentation on behalf of the City.
BE IT RESOLVED by the Council of the City of Roanoke as follows:
1. The City Manager is hereby authorized on behalfofthe City to accept from the United
States Department ofJustice, Office ofJustice Programs,the FY 2013 Bulletproof Vest Partnership
Grant in the amount of $12,375 to the Roanoke City Police Department to purchase 50 concealable
bullet resistant vests; and $6,000 to the Roanoke City Sheriff's Department to purchase 16
concealable bullet resistant vests. Each department is required to satisfy a 50%local in-kind match.
Such grant being more particularly described in the City Council Agenda Report dated November 5,
2012.
2. The City Manager is hereby authorized to execute and file, on behalf of the City, any
documents setting forth the conditions of the grant in a form approved by the City Attorney.
3. The City Manager is further directed to furnish such additional information as maybe
required by the United States Department ofJustice, Office ofJustice Programs in connection with
the acceptance of the foregoing grant.
ATTEST:
City Clerk.
R-ballistic vests gram 11-5-2012 doc
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 5th day of November, 2012.
No. 39535-110512.
AN ORDINANCE to appropriate funding from the Federal government,
Department of Justice, for the Bulletproof Vest Partnership Grant, amending and
reordaining certain sections of the 2012-2013 Grant Fund Appropriations, and
dispensing with the second reading by title of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that the following
•
sections of the 2012-2013 Grant Fund Appropriations be, and the same are hereby,
amended and reordained to read and provide as follows:
Appropriations
Wearing Apparel - Sheriff 35-140-5911-2064 $ 6,000
Wearing Apparel - Police 35-640-3429-2064 12,375
Revenues
Bulletproof Vest FY13 — Sheriff 35-140-5911-5911 6,000
Bulletproof Vest FY13 — Police 35-640-3429-3429 12,375
Pursuant to the provisions of Section 12 of the City Charter, the second reading
of this ordinance by title is hereby dispensed with.
ATTEST:
City Clerk.
solo,II
e1
CITY COUNCIL AGENDA REPORT
Trr
To: Honorable Mayor and Members of City Council
Meeting: November 5, 2012
Subject: FY 2013 Bulletproof Vest Partnership Grant Award
Background:
The United States Department of Justice is the administering agency for the
Bulletproof Vest Partnership (BVP). The BVP reimburses 50% of the cost of new
bullet resistant vests purchased by law enforcement agencies.
The City of Roanoke has been awarded $18,375 in FY 2013 funding. The Police
Department was awarded $12,375 to purchase 50 concealable bullet resistant
vests. The Sheriffs Office was awarded $6,000 to purchase 16 concealable
bullet resistant vests. The required in-kind match of 50% of bullet resistant vest
cost will be satisfied through each department's budget.
Recommended Action:
Accept the FY 2013 Bulletproof Vest Partnership Grant Award described above
and authorize the City Manager to execute the grant agreement and any related
documents; all such documents to be approved as to form by the City Attorney.
Adopt the accompanying budget ordinance to appropriate funding and
establish a revenue estimate for the Police Department in the amount of
$12,375 and the Sheriffs Office in the amount of $6,000, in an account to be
established by the Director of Finance in the Grant Fund.
(71(/77,4_,
Christopher P. Morrill
City Manager
Distribution: Council Appointed Officers
R. Brian Townsend, Assistant City Manager for Community Development
Christopher C. Perkins, Chief of Police
Amelia C. Merchant, Director of Management and Budget
V �S
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 5th day of November, 2012.
No. 39536-110512.
A RESOLUTION authorizing acceptance of a donation from the Firehouse Subs Public
Safety Foundation to the Roanoke Fire-EMS Department for two thermal imaging cameras, and
authorizing execution of any and all necessary documents to accept the donation.
BE IT RESOLVED by the Council of the City of Roanoke that:
1. The City Manager is hereby authorized on behalf of the City to accept from the
Firehouse Subs Public Safety Foundation, a donation to the Roanoke Fire-EMS Department for two
thermal imaging cameras, valued at approximately$9,000, as more particularly set forth in the City
Council Agenda Report dated November 5, 2012.
2. The City Manager is hereby authorized to execute and file, on behalf of the City, any
documents required to accept such donation. All documents to be executed on behalf of the City
shall be approved as to form by the City Attorney.
ATTEST:
21, i -
City Clerk.
R-donation of thermal imaging cameras from Firehouse Subs Public Safety Foundation.1 1-5-20 12.doc
®y rzm It
f1 A s
CITY COUNCIL AGENDA REPORT
To: Honorable Mayor and Members of City Council
Meeting: November 5, 2012
Subject Donation of Thermal Imaging Cameras from Firehouse Subs
Public Safety Foundation
Background:
Roanoke Fire-EMS submitted a grant proposal to the Firehouse Subs Public
Safety Foundation for the purchase of two thermal imaging cameras totaling
$9,000. On October 10, 2012, Roanoke Fire-EMS was notified that the
department will receive these much needed safety devices. Firehouse Subs
Public Safety Foundation will purchase the equipment directly from the vendor
at a cost of $9,000. The vendor will then send the two thermal imaging
cameras to Roanoke Fire-EMS.
Considerations:
In accordance with the City Code for the City of Roanoke, City Council approval
is required for the acceptance of the thermal imaging cameras because the
value exceeds five thousand dollars ($5,000).
Recommended Action:
Accept the donation of the thermal imaging cameras from the Firehouse Subs
Public Safety Foundation.
Christopher P. Morrill
City Manager
Distribution: Council Appointed Officers
Sherman Stovall, Assistant City Manager for Operations
David Hoback, Fire-EMS Chief
C
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 5th day of November, 2012.
No. 39537-110512.
A RESOLUTION authorizing payment of supplementary compensation and restoration of certain
benefits to certain employees called to active military duty.
BE IT RESOLVED by the City Council of the City of Roanoke that:
1. The City shall pay, upon request, to any City employee who is a military
reservist/national guard and who, between October 1, 2012, and September 30, 2013, is called to and
serves in active duty related to our country's war on terrorism or natural disasters, subsequent to that
employee's employment with the City, a supplement equal to the difference between that employee's
regular City salary and military base pay plus any other compensation received for military service. This
supplement shall not be paid for any days that regular City salary must be paid to such employees.
Employees shall provide the Department of Human Resources with the necessary documentation to
establish their eligibility for the supplement.
2. Each such employee shall be deemed to have earned City vacation, paid and extended
illness leave for the period of such active duty in the same manner as if such employee had remained in
service with the City.
3. For each such employee who returns to service with the City within ninety (90) days of
the conclusion of such active military duty, the City shall pay the City portion of the health and dental
benefit premiums necessary to provide coverage for the employee effective upon the date of return to
service with the City.
4. The aforegoing policy is more particularly described in the City Council Agenda Report
dated November 5, 2012.
A
City.Clerk
R-military leave pay.]1-5-2012 doe
R
•..v.. :�_ CITY COUNCIL AGENDA REPORT
To: Honorable Mayor Bowers and Members of City Council
Meeting: November 5, 2012
Subject: Special Military Pay
Background:
Military leave at full pay is limited to fifteen work days per federal fiscal year for
employees of the City of Roanoke who are military reservists or members of the
National Guard and who are called to active duty. City Council approved Special
Military Pay on November 5, 2001 and extended it annually thereafter, to provide
supplemental pay for any City employee who is a military reservists/national
guard, who is called to and serves in active duty related to our country's war on
terrorism or natural disasters.
Considerations:
This special Council action was effective through September 30, 2012, and
benefited four City employees called from reserves/national guard to active duty.
As a result of City Council's action, these employees received a total of $9,848.63
in supplemental pay during the federal fiscal year October 1 , 2011 thru
September 30, 2012. There are currently twenty-eight reservists/national guard
members among six departments within the City of Roanoke as full time
employees. Five are currently serving on active duty assignments.
Recommended Action:
Approve a special policy to pay any City employee who is a military
reservists/national guard, who is called to and serves in active duty between
October 1 , 2012 and September 30, 2013, the difference between that employee's
regular City salary and military base pay (plus any other compensation received
for military service). Covered employees would be those reservists/national guard
members who are called to active duty related to our country's war on terrorism
or natural disaster relief, subsequent to the individual's employment with the City
of Roanoke. This supplemental pay will be provided upon request and with
necessary documentation to the Department of Human Resources. Funding is
available in operating budgets to support this policy.
)/74,
Christopher P. Morrill
City Manager
Distribution: Council Appointed Officers
Carolyn H. Glover, Director of Human Resources
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 5th day of November, 2012.
No. 39538-110512.
AN ORDINANCE to transfer funding from the Franklin Road Bridge Renovation
and Berkley Road Bridge Over Glade Creek Renovation projects to the 9t" Street SE Over
Roanoke River Bridge Renovation project, amending and reordaining certain sections of
the 2012-2013 Capital Projects Fund Appropriations and dispensing with the second
reading by title of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that the following
sections of the 2012-2013 Capital Projects Fund Appropriations be, and the same are
hereby, amended and reordained to read and provide as follows:
Capital Proiects Fund
Appropriations
Appropriated from General Revenue 08-530-9616-9003 $ ( 300,098 )
Appropriated from State Grant Funds 08-530-9616-9007 ( 27,601 )
Appropriated from State Grant Funds 08-530-9616-9007 34,929
Appropriated from State Grant Funds 08-530-9519-9007 ( 34,929 )
Appropriated from General Revenue 08-530-9525-9003 300,098
Appropriated from State Grant Funds 08-530-9525-9007 27,601
Revenues
VDOT— Berkley Rd Bridge Renovations 08-530-9616-9616 ( 27,601 )
VDOT— 91" St over NSRW Bridge Rehab 08-530-9616-9616 34,929
VDOT— Franklin Rd Bridge Repairs 08-530-9519-9519 ( 34,929 )
VDOT— gth St Bridge Renovation 08-530-9525-9526 27,601
Pursuant to the provisions of Section 12 of the City Charter, the second reading
of this ordinance by title is hereby dispensed with.
ATTES
1O\N,
City Clerk.
so IN"II
'.- •r, CITY COUNCIL AGENDA REPORT
To: Honorable Mayor and Members of City Council
Meeting: November 5, 2012
Subject: 9" Street Bridge over the Roanoke River - Superstructure
Replacement Project Funding - Transfer of VDOT Revenue
Sharing Funds and City Funds
Background:
The 9" Street Bridge over the Roanoke River Superstructure Replacement project
(VDOT Project 0000-128-R18, UPC 101268) is currently in the design phase.
Current project funding consists of $1 ,000,000 of VDOT Revenue Sharing
Funds provided under an Agreement between the City and VDOT, dated
November 3, 2011 , with a required $1 ,000,000 match from appropriation of
2010 Bond Funds and 2012 Bond Funds. The above VDOT Agreement and the
above funding were authorized by Council by Resolution No. 39223-100611 . In
accordance with the Engineering Division's plan for funding the 9" Street Bridge
over the Roanoke River - Superstructure Replacement project, staff desires to
transfer additional funds to be used in the design, construction and
construction administration phases of the project. The estimated project cost
is $2,327,000.
In May 2011 , VDOT transferred Revenue Sharing funds in the amount of
$34,929 from the Franklin Road Bridge Rehab project to the Berkley Road
Bridge over Glade Creek - Renovation project. No action was taken to transfer
this revenue estimate amount on the City financial records. Funding in the
amount of $7,328 of the $34,929 Revenue Sharing funds transferred by VDOT
was utilized on the Berkley Road Bridge over Glade Creek Project, leaving a
balance of $27,601 available to transfer to the 9`h Street Bridge over the
Roanoke River - Superstructure Replacement project, which also requires a
match of $27,601 from the City.
In addition to the VDOT Revenue Sharing funds in the amount of $27,601
mentioned above, there is balance of $300,098 in the Berkley Road Bridge over
Glade Creek - Renovation project account, 08-530-9616, that is available to
transfer to the 9`h Street Bridge over the Roanoke River - Superstructure
Replacement project. These funds consist of City general funds. The required
match for the $27,601 in VDOT Revenue Sharing funds will come from this
balance of City funds transferred to the 9th Street Bridge project.
Considerations:
City Council needs to approve the prior transfer of $34,929 in Revenue Sharing
funds from the Franklin Road Bridge Rehab project to the Berkley Road Bridge
over Glade Creek - Renovation project and the subsequent transfer of $27,601
of the $34,929 from the Berkley Road Bridge project to the 9th Street Bridge
project.
VDOT has agreed to transfer the $27,601 of Revenue Sharing funds from the
Berkley Road Bridge over Glade Creek - Renovation project to the 9" Street
Bridge Repair/Replacement (over Roanoke River) project. A revised Appendix A
to the VDOT Standard Administration Agreement for the 9" Street Bridge
project is being provided by VDOT to reflect the transfer of funds. The City's
revenue and appropriation amounts need to be adjusted to reflect such
transfer.
Recommended Action:
Adopt the accompanying budget ordinance to reflect the following:
1 . Transfer revenue estimate and budget appropriation in the amount of
$34,929 from Franklin Road Bridge Repairs, account 08-530-9519, to
Berkley Road Bridge over Glade Creek - Renovation project, account 08-
530-9616. (Note: Only $7,328 was used on the Berkley Road Bridge
project and $27,601 remains available for transfer to the 9th Street Bridge
project, which VDOT has approved.)
2. Transfer revenue estimate and budget appropriation in the amount of
$27,601 from Berkley Road Bridge over Glade Creek - Renovation project,
account 08-530-9616, to 9`h Street Bridge over the Roanoke River -
Superstructure Replacement project, account 08-530-9525, which VDOT
has approved and which will be reflected in a revised Appendix A to the
VDOT Agreement dated November 3, 2011 , as set forth above.
3. Transfer City funds in the amount of $300,098 from the Berkley Road
Bridge over Glade Creek - Renovation project, account 08-530-9616, to
the 9`h Street Bridge over the Roanoke River - Superstructure Replacement
project, account 08-530-9525. $27,601 of this $300,098 will be used for
the City match required by the VDOT Agreement.
Christopher P. Morrill
City Manager
Distribution: Council Appointed Officers
Sherman M. Stovall, Assistant City Manager for Operations
Philip C. Schirmer, P.E., L.S., City Engineer
2