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Home My WebLink AboutCouncil Actions 02-04-13 LEA 39581-020413 • It K tROINt ROANOKE CITY COUNCIL INFORMAL SESSION FEBRUARY 4, 2013 9:00 A.M. CITY COUNCIL CHAMBER ROOM 450 AGENDA Call to Order -- Roll Call - All Present. Welcome. Mayor David A. Bowers. The Mayor congratulated Vice-Mayor Rosen on the newest addition to his family. Bruce Copeland Rosen was born on January 30. NOTICE Today's briefings will be televised live and replayed on RVTV Channel 3 on Thursday, February 7 immediately following the 2:00 p.m. session at 7:00 p.m.; and Saturday, February 9 at 4:00 p.m. Council Meetings are offered with closed captioning for the hearing impaired. ITEMS FOR ACTION: A communication from Mayor David A. Bowers requesting that Council convene in a Closed Meeting to discuss vacancies on certain authorities, boards, commissions and committees appointed by Council, pursuant to Section 2.2-3711 (A)(1), Code of Virginia (1950), as amended. A list of current vacancies is included with the agenda for this meeting. (7-0) A communication from the City Manager requesting that the Council convene in a Closed Meeting to discuss disposition of publicly-owned property, being the former YMCA, located at 425 Church Avenue, S. W., where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the public body, pursuant to Section 2.2-3711(A)(3), Code of Virginia (1950), as amended. (7-0) ITEMS LISTED ON THE 2:00 P.M. COUNCIL DOCKET REQUIRING DISCUSSION/CLARIFICATION AND ADDITIONS/DELETIONS TO THE 2:00 P.M. AGENDA. NONE. TOPICS FOR DISCUSSION BY THE MAYOR AND MEMBERS OF COUNCIL. The Mayor requested an update on legislative matters discussed in Richmond on Thursday, January 31 during the VML/VACo Legislative Day. BRIEFINGS: • Annual Public Safety Report - 45 minutes • FY 2014 Budget and CIP Update - 120 minutes • State of Infrastructure - 30 minutes Withdrawn AT 12:41 P.M., THE COUNCIL MEETING WAS RECESSED FOR A CLOSED MEETING AND RECONVENED AT 2:00 P.M., IN THE COUNCIL CHAMBER, ROOM 450, NOEL C. TAYLOR MUNICIPAL BUILDING. 2 ROANOKE CITY COUNCIL REGULAR SESSION FEBRUARY 4, 2013 2:00 P.M. CITY COUNCIL CHAMBER AGENDA 1. Call to Order--Roll Call. All Present. The Invocation was delivered by The Reverend Rick L. Brown, Pastor for School Ministries, Shenandoah Baptist Church. The Pledge of Allegiance to the Flag of the United States of America was led by Mayor David A. Bowers. Welcome. Mayor Bowers. The Mayor congratulated Council Member Rosen on the newest addition to his family. Bruce Copeland Rosen was born on January 30. NOTICE Today's Council meeting will be televised live and replayed on RVTV Channel 3 on Thursday, February 7 at 7:00 p.m., and Saturday, February 9 at 4:00 p.m. Council meetings are offered with closed captioning for the hearing impaired. 3 ANNOUNCEMENTS THE PUBLIC IS ADVISED THAT MEMBERS OF COUNCIL RECEIVE THE CITY COUNCIL AGENDA AND RELATED COMMUNICATIONS, REPORTS, ORDINANCES AND RESOLUTIONS, ETC., ON THE THURSDAY PRIOR TO THE COUNCIL MEETING TO PROVIDE SUFFICIENT TIME FOR REVIEW OF INFORMATION. THE CITY CLERK'S OFFICE PROVIDES THE MAJORITY OF THE CITY COUNCIL AGENDA ON THE INTERNET FOR VIEWING AND RESEARCH PURPOSES. TO ACCESS AGENDA MATERIAL, GO TO THE CITY'S HOMEPAGE AT WWW.ROANOKEVA.GOV, CLICK ON THE GOVERNMENT ICON. NOTICE OF INTENT TO COMPLY WITH THE AMERICANS WITH DISABILITIES ACT. SPECIAL ASSISTANCE IS AVAILABLE FOR DISABLED PERSONS ADDRESSING CITY COUNCIL. EFFORTS WILL BE MADE TO PROVIDE ADAPTATIONS OR ACCOMMODATIONS BASED ON INDIVIDUAL NEEDS OF QUALIFIED INDIVIDUALS WITH DISABILITIES, PROVIDED THAT REASONABLE ADVANCE NOTIFICATION HAS BEEN RECEIVED BY THE CITY CLERK'S OFFICE. PERSONS WISHING TO ADDRESS COUNCIL WILL BE REQUIRED TO CONTACT THE CITY CLERK'S OFFICE PRIOR TO THE MONDAY COUNCIL MEETING, OR REGISTER WITH THE STAFF ASSISTANT AT THE ENTRANCE TO THE COUNCIL CHAMBER PRIOR TO COMMENCEMENT OF THE COUNCIL MEETING. ONCE THE COUNCIL MEETING HAS CONVENED, THERE WILL BE NO FURTHER REGISTRATION OF SPEAKERS, EXCEPT FOR PUBLIC HEARING MATTERS. ON THE SAME AGENDA ITEM, ONE TO FOUR SPEAKERS WILL BE ALLOTTED FIVE MINUTES EACH; HOWEVER, IF THERE ARE MORE THAN FOUR SPEAKERS, EACH SPEAKER WILL BE ALLOTTED THREE MINUTES. ANY PERSON WHO IS INTERESTED IN SERVING ON A CITY COUNCIL APPOINTED AUTHORITY, BOARD, COMMISSION OR COMMITTEE MAY CONTACT THE CITY CLERK'S OFFICE AT 853-2541, OR ACCESS THE CITY'S HOMEPAGE TO OBTAIN AN APPLICATION. THE COUNCIL OF THE CITY OF ROANOKE IS SEEKING APPLICATIONS FOR THE FOLLOWING CURRENT OR UPCOMING EXPIRATIONS OF TERMS OF OFFICE: FAIR HOUSING BOARD (FOUR THREE-YEAR TERMS OF OFFICE) MILL MOUNTAIN ADVISORY COMMITTEE (ONE THREE-YEAR TERM OF OFFICE) 4 PARKS AND RECREATION ADVISORY BOARD (FOUR THREE-YEAR TERMS OF OFFICE) ROANOKE REGIONAL AIRPORT COMMISSION (ONE FOUR-YEAR TERM OF OFFICE) ACCEPTING APPLICATIONS FOR TWO THREE-YEAR TERMS OF OFFICE ON THE ROANOKE CITY SCHOOL BOARD COMMENCING JULY 1, 2013 AND ENDING JUNE 30, 2016. INFORMATION PERTAINING TO THE SCHOOL BOARD PROCESS AND APPLICATION FOR APPOINTMENT ARE AVAILABLE ON THE CITY'S WEBSITE AND IN THE CITY CLERK'S OFFICE. DEADLINE FOR RECEIPT OF APPLICATIONS IS MONDAY, MARCH 11, 2013. FOR QUESTIONS AND/OR ADDITIONAL INFORMATION, PLEASE CONTACT CITY CLERK'S OFFICE AT 853-2541. THE CURRENT SCHOOL BOARD TRUSTEES ARE ANNETTE LEWIS AND SUZANNE MOORE. 2. PRESENTATIONS AND ACKNOWLEDGEMENTS: A Resolution memorializing former Council Member Lucian Y. Grove. Adopted Resolution No. 39581-020413 (7-0). The Mayor presented a ceremonial copy of Resolution No.39581-020413 to Anne Grove Carter and Elizabeth Grove Sayres, daughters of Mr. Grove. Presentation of the Government Finance Officers Distinguished Budget Presentation Award. The Mayor presented a plaque to Amelia Merchant, Director of Management and Budget and her staff. 3. HEARING OF CITIZENS UPON PUBLIC MATTERS: CITY COUNCIL SETS THIS TIME AS A PRIORITY FOR CITIZENS TO BE HEARD. ALL MATTERS WILL BE REFERRED TO THE CITY MANAGER FOR RESPONSE, RECOMMENDATION OR REPORT TO COUNCIL, AS HE MAY DEEM APPROPRIATE. Robert Gravely appeared before the Council. 5 4. CONSENT AGENDA (APPROVED 7-0) ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE BY THE MEMBERS OF CITY COUNCIL AND WILL BE ENACTED BY ONE MOTION. THERE WILL BE NO SEPARATE DISCUSSION OF THE ITEMS. IF DISCUSSION IS DESIRED, THE ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND CONSIDERED SEPARATELY. C-1 Reports of qualification of the following individuals: Kae Bolling for a three-year term of office ending June 30, 2015 and Thomas Turner as the Zoo representative to fill the unexpired term of Richard Walters ending June 30, 2013 as members of the Mill Mountain Advisory Committee; and Nancy B. Page as a City representative of the Blue Ridge Behavioral Healthcare Board of Directors for a three-year term of office, commencing January 1, 2013 and ending December 31, 2015. RECOMMENDED ACTION: Received and filed. REGULAR AGENDA 5. PUBLIC HEARINGS: NONE. 6. PETITIONS AND COMMUNICATIONS: a. Presentation of the FY 2012 Performance Report. Tim Steller, Executive Director, Blue Ridge Behavioral Healthcare, Spokesperson. (Sponsored by the City Manager) Received and filed. b. Presentation of the Roanoke Regional Partnership Annual Report. Beth Doughty, Executive Director, Spokesperson. (Sponsored by the City Manager) Received and filed. 6 7. REPORTS OF CITY OFFICERS AND COMMENTS OF CITY MANAGER: a. CITY MANAGER: BRIEFINGS: • Rezoning Process Improvements - 10 minutes Received and filed. ITEMS RECOMMENDED FOR ACTION: 1. Acceptance and appropriation of funds in connection with the 2013 "Virginia Services, Training, Officers, Prosecution Violence Against Women" (V-STOP) Grant from the Department of Criminal Justice Services to fund its existing Domestic Violence Specialist position. Adopted Resolution No. 39582-020413 and Budget Ordinance No. 39583-020413 (7-0). 2. Acceptance and appropriation of funds in connection with the Strategic Prevention Framework State Incentive Subgrant from the Roanoke Prevention Alliance to fund DUI enforcement operations on specific target dates. Adopted Resolution No. 39584-020413 and Budget Ordinance No. 39585-020413 (7-0). 3. Acceptance of a National Endowment for the Arts Our Town Grant; authorization to execute a Subgrant Agreement with the Roanoke Symphony Orchestra to provide opportunities for individual artists to work in City neighborhoods; and appropriation of funds. Adopted Resolution No. 39586-020413 and Budget Ordinance No. 39587-020413 (7-0). 4. Acceptance and appropriation of VDOT Transportation Enhancement Grant funds in connection with the Virginian Railway Passenger Station Renovation Project. Adopted Resolution No. 39588-020413 and Budget Ordinance No. 39589-020413 (7-0). 5. Authorization to acquire all property rights by negotiation for the Belle Avenue/King Street, N. E., Intersection Improvement Project. Adopted Ordinance No. 39590-020413 (7-0). 7 COMMENTS BY CITY MANAGER. The City Manager shared the following comments: Impact from January 30 storm Roanoke River • More than 4 inches of rain fell in a 24-hour period throughout most of Roanoke and the New River Valley • While the flood reduction project proved successful, the river did overtop its bank along the greenway, across low-water bridges, and along Bennington St SE. • Roanoke River crested at 12.44 feet before starting to recede. The last time the Roanoke River crested near this high was in June 2006 (12.80 feet) • This stage would likely have been 1 to 2 feet higher if the flood reduction project had not been in place. • The river flooded the intersection of South Jefferson and Reserve Avenue at 13.6 feet. • The last time it flooded to that level (or greater) was September 2004 (17.82 feet) • Damage to the flood control features cannot be assessed until the river recedes but are not anticipated to be significant, most likely debris removal. Streets • Barricade and storm drain crew responded to multiple calls • Roughly 20 streets closed during height of the storm. • By nightfall on Thursday, only Wiley Drive and low water bridges remained inundated. • Cleanup along Wiley Drive and low water bridges to occur early next week( beginning Feb. 4) as freezing temps and remaining high water prevent effective clean up Greenways • The Roanoke River Greenway is clear and open for public use from Bridge Street to Smith Park and from River's Edge Sports Complex to the WVWA Wastewater Treatment Plant and beyond. • The second low-water bridge between Smith and River's Edge is still under water. There are a handful of debris piles that have formed along the trail, the largest being behind the IGA along Bennington/Riverland. • Sections of the trail remain muddy but are usable. • There were no structural damages to the trail with the exception of some split-rail fencing • Staff should have everything cleaned up within the next 7 to 10 days. The fencing replacement may take a little longer, depending on whether or not we have to contract it out. 8 b. DIRECTOR OF FINANCE: 1. Financial Report for the month of December 2012. Received and filed. Ms. Shawver shared a communication dated February 4 that Roanoke was reaffirmed AA+ with a stable outlook by Fitch Ratings. 8. REPORTS OF COMMITTEES: NONE. 9. UNFINISHED BUSINESS: NONE. 10. INTRODUCTION AND CONSIDERATION OF ORDINANCES AND RESOLUTIONS: NONE. 11. MOTIONS AND MISCELLANEOUS BUSINESS: a. Inquiries and/or comments by the Mayor and Members of City Council. Council Member Ferris, Legislative Committee Chair, reported on the recent Legislative Day event held in Richmond on January 31. He referred to a visual and advised that Passenger Rail Service would come to Roanoke in approximately three years, but preparatory work on culverts would have to be completed to accommodate the additional rail. b. Vacancies on certain authorities, boards, commissions and committees appointed by Council. At 3:46 p.m., the Council meeting recessed for continuation of Closed Meeting in the Council's Conference Room, Room 451, Noel C. Taylor Municipal Building. At 4:34 p.m., the meeting reconvened in the Council Chamber. CERTIFICATION OF CLOSED MEETING (7-0). Appointed Tom Roller to replace Carl Kopitzke as a member of the Mill Mountain Advisory Board for a term ending June 30, 2015. Appointed Melida McKee to replace Beth Christopolous as the City's representative of the Local Office of Aging for a one-year term of office commencing March 1, 2013 and ending February 28, 2014. 9 Reappointed Bittle W. Porterfield, III, as a City representative of the Roanoke Regional Airport Commission for a four -year term of office ending March 9, 2017. Appointed the following individuals to serve on the Election Task Force, an Ad Hoc Committee, to study the current alignment of the City's voting precincts, consider the current proposal for realignment of the City's voting precincts submitted by the City of Roanoke Electoral Board, and make a recommendation to City Council as to whether the voting precincts may be realigned or consolidated to make voting more efficient and convenient to maximize voter participation: Roanoke Chapter NAACP — Keith Wheaton SCLC — Delvis "Mac" McCadden Democratic Committee — JoAnn Edmunds Republican Committee — Herbert R. Moore Mayor's Committee for the Disabled — William S. Roberts Roanoke Neighborhood Advocates — Braxton G. Neff Roanoke City Electoral Board - -Poll worker— Charles G. Steele, III - -Poll worker —Jane M. Smith 12. ADJOURN - 4:37 P.M. 10 n \ CITY OF ROANOKE OFFICE OF THE MAYOR � �I;ir.; J z1s CHURCH AVENUE,s.w.,SUITE asz ROANOKE,VIRGINIA 24011-1594 TELEPHONE: (540)853-2444 FAX: (540)853-1145 DAVID A.BOWERS Mayor February 4, 2013 The Honorable Vice-Mayor and Members of the Roanoke City Council Roanoke, Virginia Dear Members of Council: This is to request a Closed Meeting to discuss vacancies on certain authorities, boards, commissions and committees appointed by Council, pursuant to Section 2.2-3711 (A)(1), Code of Virginia (1950), as amended. A list of current vacancies is included with the agenda for this meeting. Sincerely, David A. Bowers Mayor DAB:ctw COMMITTEE VACANCIES/REAPPOINTMENTS February 4, 2013 VACANCIES: Replacement of Carl Kopitzke as a member of the Mill Mountain Advisory Board for a term ending June 30, 2015. Expiration of the three-year terms of office of Valerie N. Hale, Demond Hammond, Marc K. Davis and Anthony M. Reed as members of the Fair Housing Board ending March 31, 2013. Expiration of the three-year terms of office of Pete Eshelman, William Modica, Sonya Echols and Steve Stinson as members of the Parks and Recreation Advisory Board ending March 31, 2013. Expiration of the four-year term of office of Bittle Porterfield, Ill, as a City representative of the Roanoke Regional Airport Commission ending March 31, 2013. Expiration of the three-year terms of office of Annette Lewis and Suzanne Moore as School Board Trustees ending June 30, 2013. /,y}IAifl�'J CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: February 4, 2013 Subject Request for Closed Meeting This is to request that City Council convene a closed meeting to discuss the disposition of publicly-owned property being the former YMCA, located at 425 Church Avenue, S.W., where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the public body, pursuant to §2.2-3711 .A.3, Code of Virginia (1950), as amended. Christopher P. Morrill City Manager Distribution: Council Appointed Officers • 16rteFn9 No. Roanoke Fire - EMS Performance Review For 2012 = FE-' 71- 11,1t1 • Demand Service 30,000 - 23,590 25,758 25,000 20,000 15,000 10,000 5,000 0 2007 2008 2009 2010 2011 2012 • EMS 18,407 18,558 18,752 19,129 18,497 19,871 • Fire 5,528 5,819 5,203 5,256 5,093 5,887 • Fire • EMS Department ' s Performance Standards ❑ Fires — 4 minutes or less 90 of the time J;"-A- ❑ ALS - Critical — 6 minutes - or less 90 % of the Time � ksfiE-‘ E MS 101,0t1 ❑ ALS — 8 minutes or less 90% of the time '//R I ❑ BLS — 12 minutes or less 90% of the time s -mow Building ires ,:t .:. 100 - 90 1 70 - X71 60 $ 1 50 40 30 20 10 0 I I I I 1 I 1 2005 2006 2007 2008 2009 2010 2011 2012 -•-• Working Fires K;;N /� 4 FIRE •}i' C � N' a . Structure Fires Travel Time Per ormance 100% - 5 O 0 ' Pio .31% ' 1.65% 90% 7.80% 85% 86.71 o O _•- . O 79.12% 7.5 0 0 74.36% 70% 2007 2008 2009 2010 2011 2012 —�- Fire Response - First Due - • Effective Response Force - ERF k First Due — 4 minutes or less 90% ERF 8 minutes or less 90 % \(�p `1 C ,IS ) l Factors Impacting 2012 Fire Performance Standards ❑ Performance Standards were not met on 6 responses : ■ Second due engine response • Travel Distance • Bad Run Time • Weather rl, fI C,1S P.0 . —.--..-, ...- .-_ . . - .,. ..-- - - .. . ---- ... .-- - — . ' -- . .. . .. . . . . . Structure Fires Floor of fin Fire to Co n e 100% - 1 1 1 ► 1 75% - ,___._0 _ --:.: , _ •��:iro • ° 43% ---------$69.3 0% .83% 50% -- 25% 0% - 2007 2008 2009 2010 2011 2012 �ci:Nu,r„ % of Fires Confined to Floor of Origin FIRE �, EMS *' . .. .. .. .. .. .. .. .. .. .. .. . . .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. . . .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. - - - .. .. . Arson History 50 - 45 - „ 40 - 42 35 30 25 • 26 27 — 20 15 1 1 1 , 2007 2008 2009 2010 2011 2012 -•- Arson Fires . FIRE EMS $1@ c,,,, i ., , _ Fire Causes for 2012 Undetermined 17% Arson 37% Accidential 46% FIPE EMS ��RciNt� Annual Fire Loss History $12,000,000 - Pet Smart/South Roanoke Fires $10,000,000 $9,8049488 $8,000,000 Days Inn $6,000,000 $5,904,980 4,6,0149024 $4,000,000 ', 4,017,210 $3,626,071 $ . 14,221 $2,000,000 General Truck Body $0 2007 2008 2009 2010 2011 2012 History 2012 Fire Loss $80,000,000 $71 ,902,230 $70,000,000 $60,000,000 $50,000,000 $40,000,000 $30,000,000 $20,000,000 $10,000,000 $3,614,221 $0 - Pre-Incident Value Property Loss CMS Critical - Advanced Support Response Time Performance 100.00% 89.98% ' o 75.00% 50.00% 25.00% 6 Minutes or Less 90 Percent of the Time 0.00% 2007 2008 2009 2010 2011 2012 / j' FIRE •} t Advanced Life Support Response Time Per ormance 100.00% • 94.76% + 95 ° ' ' = . : ' 0 I 3.14cy 75.00% 50.00% 25.00% 8 Minutes or Less 90 Percent of the Time 0.00% r i 1 , I 2007 2008 2009 2010 2011 2012 4 FIRE EMS ; I Basic Life Support Response Time me Performance 100.00% : •- c Q s ' ' ` ° ' t • • ` o Ia 98.55°/a 95.00% 90.00% 85.00% 12 Minutes or Less 90 Percent of the Time 80.00% I T I 1 I 2007 2008 2009 2010 2011 2012 • Qol.NakF I FIRE 'GEMS 0i) F1P, E EMS A1* Questions L/nG1N\N- Facebook.com Twitter.com Roanokeva.gov/F ireEMS I3 -iec;n� No. ROANOKE POLICE DEPARTM ENT Reliable, Professional, Diverse - We are RPD 2 0 1 2 Public Safe ty U p d at e rs ROANOKE POLICE DEPARTMENT As diverse as our community, as unique as you 2012 Challenq es , _.,7 - June 29,'lull MlawvesVUhlo valley Verec ,r �� Radar Imagery Composite Summary 18-00 ` �, -•450 miles in 6 hours/Average Speed-75 •' 1 ■ >r . x Al* ...., 14 Cbserved world gusts"(mph)Wrong hour shown. .■ Roanoke River _,.....:_c_l_ , ■* Greenway .j A _.........i.a. , . ,,___ _ _ 1 lir I ... 1 Ai I : f i I it m r I 111-___Ak.,---)ii • i - hirimima -------- - _ , _ IP ..,.. .. . . .. . .. ._ . ROANOI<E POLICE DEPARTMENT I Reliable, Professional, Diverse - We are RPD Property Crime _JAWIMIh x+ . h- •ye-•ye-sue. "—-- 0111rill • y Sot"...rev will ",�-� li amp aka S"DVS Ks/. 'Oa , 3 . 23 ,.. safer 1v Percent increase in ollitink - 1 W Residential Burglaries i # . ‘ 4 Hope• . ., , .4 L .,_ . 1 safer r II,. ` ` "_ _ja 27 . 13 . __ Percent increase in Shoplifting ► �-- ROANOKE POLICE DEPARTM ENT I Reliable, Professional, Diverse - We are RPD Violent ci rime Percent increase in Aggravated Assaults and Murder committed by Firearms ROANOKE POLICE DEPARTMENT Reliable, Professional, Diverse We are RPD DMI - Hurt Park Hurt Park Neig Reinvestment of Positive Social Capital 284.96% Crime Concentration Indent 2010 ROANOKE POLICE DEPARTM ENT I Reliable, Professional, Diverse - We are RPD Regional • joint Academy Facilities - Operational and Logistical discussions • Regional Extraterritorial Arrest Amori■- * 0 Agreement discussion taking ! ti place between County, Salem , Vinton and Roanoke Attorneys 1VA • joint efforts in Traffic and - y Criminal enforcement have proven successful ��► • Synthetic Drugs / Bath Salts Education ROANOKE POLICE DEPARTM ENT Reliable, Professional, Diverse - We are RPD DDACTS A rVi'�C lacpa,,,,,c,,, 4.24_12 Example of Zone 2 ""O "� emented Begin _ _ _ _. Zone Two Target Area-Imp► Ai DDACTS : i Began April Z4, 2012• - >-� `f • 76 Traffic violations - `,..''*•740-11,-+p = • 9 Criminal arrests " l' x • r `,-N • Numerous Business Y, -..may, i.-4 ate- m '.it--,.. Y'' P'i'.u- fir-d apl: �`r'j`. `.`�� (}.- ,,,... # F ";y,�y .4.? .gyp r- Property Checks L - �` : ,,,` . 60 days before effort r Y '� compared to 60 days Y ti. . - after effort = 75% r oat...4 a+ '` ��..° "� �,_ reduction in violent .•. .- t MAIM -° 05 crime ci *: ROANOKE POLICE DEPARTMENT I Reliable, Professional, Diverse - We are RPD +S'N i 0 a II AS il g Ai 4 t a ..' 7 +t � Y r• bills • WI ft A. . 41 f / - .4., frAp. ii a 1 i ike Comm Safer Cut t Chef Chi stopped b n the area. • r • ROANOKE POLICE DEPARTMENT Reliable, Professional, Diverse - We are RPD 4. �:. . :: �t, � . Diversity j #fr : ► _ ,! • • Since 2010 4 7% of all Roanoke Police Department` hires have been Protected ROANOKE,VIRGINIA Class vr<nally Accredited 1 An Equal O••• ' R • Since 2010, 36% ofall • a ,t 0. a sworn hires have been PIK FOR A MEANINGFUL CAREER: P ro to c to _" Class 540 853 2649 or recruitworoanok•va.yov • Currently expanding the -•':�._ female locker room - • ° � � = Female Officers have increased SO% since 2010 _ tee • M' ROANOKE POLICE DEPARTMENT Reliable, Professional, Diverse - We are RPD Geo - PoIicing Jan- Jan- Jan- Jan- Jan- Jan- Jan- Jan- Dec Dec Dec Dec Dec Dec Dec Dec Reported Offenses 005 20 .06 2007 . 2008 2009_ ° 2010 2011 2012 8 Yr % Chg,41 Violent Crime 848 871 835 727 622 643 578 501 - 40.92% Property Crime 6529 5494 5179 5409 5324 5080 5118 5106 - 21.80% Total 7377 6365 6014 6136 5946 5723 5696 5607 - 23.99% • Geo-Policing began in September 2004 • Lock It or Lose It began in November 2005 • Safer City Campaign began in November 2009 • Utilized grant funding to add second Crime Analyst in February 2011 • DDACTS began August 2011 • DMI began in December 2011 mow.. OANOKE POLICE DEPARTMENT Reliable, Professional, Diverse - We are RPD Year to Year Comparison Jan-Dec Jan-Dec Reported Offense 2011 % Change Violent Crime 578 -13.32% Property Crime 5118 ' n6 -0.23% IMIRIP 5696 -1 .56% • DDACTS still in effect • Hurt Park DMI - Violent c n Zone 3 . .93% • Melrose DMI began with ca -in _Jan 29, 20 • Mental Health calls for service increased 19.8% • Community Walks t. ROANOKE POLICE DEPARTMENT Reliable, Professional, Diverse - We are RPD 2 0 1 3 ,.. b. ` . • ' ICS '�'P �',t�- . 1111.1111111111111M ... ROANOKE POLICE DEPARTMENT Reliable, Professional, Diverse - We are RPD Gr. , ' i ti le klit'. . 1 tot iiiikfir- , ,Crie/JI Nb. 2 ..� 1/31/2013 Budget/Financial Planning Work Session FY 2013-2014 February 4, 2013 Agenda • BFO Process • Identified Cost Increases • Price of Government • Offers by Priority • Capital Planning • Next Steps 2 1 1/31/20'13 BFO Process • Where we have been - Offer development by Departments and Outside Agencies - DMB Staff review - Citizen Budget Academy - Part 1 • Where we are now - Priority Team reviews • Next steps - Budget Committee review - Citizen Input - Recommended budget development 3 Preliminary FY 2013-2014 Identified Cost Increases Total: $2,509,447 • Medical - $648,654 - Six months of January 2013 increase — Anticipated increase of 10% in employer share January 2014 • Dental - $12,249 — Anticipated increase of 5%in employer share January 2014 • Retirement Health Savings Account (RHSA) - $759,354 - 1% contribution for all employees • Community College Access Program - $100,000 — City commitment to Virginia Western Community College 4 2 1/31/2013 Preliminary FY 2013-2014 Identified Cost Increases (continued) • Affordable Healthcare Act— $739,190 — Medical Insurance coverage for 19 Part-Time Employees- $59,166 • 12 month average of 30+ hour threshold employees • Effective January 1, 2014 for 6 months of FY 2014 — Headcount Tax-$3,402 • $2 for each covered individual(1,701 individuals) — Reinsurance Program -$53,582 • $63 per covered individual per year(1,701 individuals) • Effective January 1, 2014 for 6 months of FY 2014 • Effective for 3 years — Medical insurance coverage for 200 employees currently not participating in City health plan-$623,040 • Effective January 1, 2014 for 6 months of FY 2014 5 Preliminary FY 2013-2014 Identified Cost Increases (continued) • Reserves - $250,000 -Increase in base funding above current$625,000 level - Life Insurance -Current rate of 1.19% • VRS — Sheriff -Current rate of 22.42% • Pay Raise -For each 1%salary increase =$760,000 6 3 1/31/2013 4' Price of Government Revenue Estimate by Major Category Fiscal Year 2014 Other ne.n 0 (In Millions) Property Taxes $ 98.3 Intergovernmental 65.6 or..Lc Other Local Taxes 69.7 Tw progeny Sales 20.0 sx Other Revenue 14.2 TOTAL $ 257.7 sale. e% K.rgo?t Growth of 1.9%when comparing the FY14 estimate to the FY13 Adopted Budget 7 Projected Revenue by Major Category Fiscal Year 2014 FY14 FY13 7J*13 sGrowth/ %Growth✓ Adopted E9Imate (Decline) (Decline) General Repay Tax $ 103780,00O 5 104,552,000 $ 7S3,0.tl 07% Other L¢el Tmu 71,231,000 73488003 2257,003 3.2% P almas Fans and licenses 1013,000 1,038,003 25,003 25% Finn and Fwatwtures 1302000 1.50000) 114,000 8.2% Rermw ton Uta of Money/Property 210.000 205,000 (5.000) (24%) Kerpnammmaal 84,415,000 85,514000 1,101,003 t 7% Charges brsarCcn 7,781,000 84R,0W 705,000 0.1% K emal Seicas 2,WzCU0 2514,000 (118000) (45%) Ohm Revenues 471,000 435,000 (3000) (7.8%) Total General Fund Revenues S 252.920,000 $ 257,720,000 $ 4,808,030 1.9% a 4 1/31/2013 FY14 Local Tax Revenue Estimates Revised Upward by $188,000 Since January 2/4/2013 1/7/2013 Revised Preliminary Dollar Percentage Tax Revenue Fermate Fsimate Change Change Sales $ 1944.00 $ 19921,000 $ 73.000 0.4% Unity 9,119.000 9289.000 (170600) (1.8%) Cigarette 2.524,00 2,409.000 115,000 4.8% Recordation 922.00 834,000 88.00 10.6% Prepared Food&Beverage 13.206.00 13,173,000 38,00 0.3% Transits Occupancy 3.723,000 3.688.1500 35,0000 0.9% TSecommunicatials Right of Way 411,000 379.000 32,000 8.4% Other 128138,000 126159,000 (21.00) 10.0%) Total $ 178,040,000 $ 177,852000 $ 188.00 0.1% 9 $978,000 Increase in Funding to Schools in FY14 a6Mrod araw Preliminary �.4 Estimate 1A .mot 17AM 1.01/2 Pe, Tax Emmett -edby� 75.020003 IS. 1 we= 178010.0013 T Re v r,o Tar PPM Provided by COmmmvNn ace* 60016.02/ radrorenwsuMarosrvlM Mtn sneme mace* nine= W.1M[m Semite Dean Toss-DeamErym me Wilmesen Road Di krac. ess.cao APO= aLAO Local Tares Cleansed in Regional Truism Mateime eatery 61c 0 Local Tams met to eyMrlakrmnxervpeemerc moo uo.coo IMMO Local Tame Delman-nth vane Depot Performance 4geemen 350 WO Local Tars N to Maple Lea Bakery Performance yrmrerc IMMO caibiv Suss PokmarceAl/Penn I70,T aryl= Tory LF6awns II iO}W 1?ve,tlll IIO6W0 sot enn R.eru SUgeom Seamen+^SeMae let1 fL lea.ial.W1 rot]1000 Percentage rtu Ndm Saimaa 40 Don 40 cox 40 um rueIrm ammo. S 1377O.4 $ nem= a mimeo ID 5 1/31/2013 • Reserved Allocations Transfer to Schools $73,748,000 Transfer to Debt Service $14,402,750 Personnel Lapse(Salary, FICA, Retirement) ($2,340,144) Budget Contingency $1,175,627 Other(Medical, Dental, Life,VRS, Civic Center $10,928,163 Subsidy, GRTC Subsidy, W/C,Misc Contingencies, Reserves, Line of Duty, District Taxes, Capital Contributions) Budgeting for Outcomes Contingency $250,000 TOTAL: $98,164,396 Increase in compensation currently not included in Reserved Allocations 1%Pay Raise=approximately$760,000 n Budget Committee Review Technology Capital $550,000 Radio Capital $493,706 Fleet Capital $1,913,250 TOTAL: $2,956,956 12 6 1/31/2013 City of Roanoke Assure cemmunitysafety and Priorities Cultivate a lnnving business Judicial needs are met and promote ` pronment and innonre a safe and desirable region. wo workforce opportunities to ensure Safely Econom the prosperity of our community Enhance Roanoke c /,0/ ptio.divelny as an �__ Foster anenManmem for attractive.diverse. << q __ 7�� lifelong learning which culturally inclusive,mean Livability � � �� Educatl• ncampassescadlleto and active city in which to \%// \\�/ order andoeyond 0mug^ live,wed(and play //r/L JV sared servo and � N� community hwlremenv LAG/ �J Infrastructure Government Maintain and build up quality corn Promde exceptional,yet cost healthy residential supports corn cos petitive at government nanny residential Human cesmalesponsive.afire. neignbercioods.success(ul ServicEe transparent,responsive.and and mho essiblep�ou�iaoltmes and amenities. Foster a cans y it tot utilizes a regional gm n and collaborative approach which encourages s citizens ncywhllepro ding a social safety net Ia to citizens when they are most vulnerable. Economy Total Offers: $2,164,725 Total Number of Offers: 9 Incremental Requests: $74,048 14 1/31/2013 Education Total Offers: $1 ,692,828* Total Number of Offers: 7 Incremental Requests: $237,129 *Funding for Roanoke City Public Schools, based on funding formula, included as Reserved Allocation. 15 Good Government Total Offers: $15,827,121 Total Number of Offers: 48 Incremental Requests: $423,084 16 8 1/31/2013 Human Services Total Offers: $34,769,973 Total Number of Offers: 12 Net decrease in budget request based on trends 17 Infrastructure Total Offers: $24,309,058 Total Number of Offers: 44 Incremental Requests: $4,112,438 18 9 1/31/2013 Livability Total Offers: $15,466,948 Total Number of Offers: 30 Incremental Requests: $446,897 19 Safety Total Offers: $64,255,443 Total Number of Offers: 31 Incremental Requests: $1 ,479,698 20 10 1/31/2013 Outside Agencies Total Offers: $4,022,615 Deadline = January 30 21 Summary FY 14 Offer Total Including Incremental Priority Requests Economy $2,164,72 Education $1,692,62: Good Government $15,827,121 Human Services $34,769,97 Infrastructure $24,309,05: Livability $15,466,94: Safety $64,255744 OutsideAgencies $4,022,61 Reserved Allocation $96,164,390 Budget Committee Review $2,956,950 TOTALS: $263,630,06 • Price of Government: $257,726,00 22 Variance ($5,904,063; 11 1/31/2013 Next Steps • Priority teams reviewing offers • Budget Committee review • March 4, 2013: — Update on Price of Government — Offer Rankings • March 9, 2013: Citizen Budget Academy (Part 2) • April 1, 2013: Budget Balancing Status • April 6, 2013: Citizen Budget Academy (Part 3) • April 15, 2013: Recommended Budget presented to City Council • April 25, 2013: Budget Public Hearing • May 6, 2013: Budget Study • May 13, 2013: FY 2013-2014 Budget Adoption 23 Capital Project Planning • Maintain Current Capital Assets • Infrastructure Investment for Livability and Economic Development • Bridge Renovation/Replacement • Curb,Gutter and Sidewalk • Streetscape Projects • Storm Drains • Civic Center • School Maintenance • Targeted Livability Investments • Parks and Recreation Master Plan • Libraries Investments made within parameters of debt policy. 24 12 1/31/2013 Planned Debt Issuance FY 2013-2017 Roanoke City Pubic Schods 2,000,000 5000.000 5.000000 5000000 5000.000 22,000.000 Bridge Renovation 1,100,000 1800000 3,800000 5.650000 6900000 19250,000 Library Master Plan 210.000 3500.000 5,200.000 3,100000 1,985,000 13,995,000 P&R Master Plan 500000 1500000 1500,000 1.500000 2500,000 7500000 Chic Center 1000,000 1,500.000 1,500000 1500000 1500000 7,000000 Sce nweter Menegement 1.120000 1,120,000 1,120000 1120000 1120,000 5600000 Bmwood Pork Imprmements 1,625,000 2800.000 - - 4425000 Curb,corner and Sdewak Program 500000 750.000 1000000 1000000 1000,000 4250,000 Street Scopes 400.000 500000 500000 500000 500,000 2400000 tlgtd Radio 2,110,000' - - - 2,110000 Total $10565,000 $18,470,000 $19620,000 $19370,000 $20,505000 $88530000 25 Debt Service as a % of Total Expenditures ,% Policy Limit 2PPI9 2ou 2013 2011 2015 als 1017 2011 r"6" Fiscal Ymer Assumes 0%increase in expenditures FY 2014 through 2018 using FY 2013 projected expenditures as the base year 'Includes planned Debt Issuance FY 2013 through 2017 13 1/31/2013 FY 2013-2017 Capital Projects (Cash Funded ) Project FY2013 FY2014 FY2015 FY2016 FY2017 Stormwater Management/ 0 49,820 49,820 49,820 49,820 NP DES Bridge Maintenance 500,000 500,000 500,000 500,000 500.000 VDOT Matching Funds 125,900 251,800 251,800 251,800 251,800 Greenways Matching 200,000 0 0 0 0 Funds Center in the Square 600,000 0 0 0 0 YMCA 100.000 100000 100.000 100,000 100000 Science Museum 100.000 100,000 0 0 0 Harrison Museum 100,000 100,000 0 0 0 TOTALS $1,725900 $1,101,620 $901,620 $901,620 $901,620 27 Library Master Plan • Project Funding: — Debt Issuance: • FY 2013: $210,000 -` -�, ''tFiT�/ • FY 2014: $3,500,000 L • FY 2015: $5,200,000 , may�.• • FY 2016: $3,100,000 • FY 2017: $1,985,000 -®'--.:•"-_!� �; Main library deck —� • completion in Spring RS:.. 2013 • Main Library design, A&E 28 14 1/31/2013 Countryside Master Plan Development • Project Status: — Park development plans near complete 'Ics- A' — Target October 2013 . y � s completion t ?1- ✓ ; 29 Elmwood Park Improvement • Project Status: x. - On schedule and within budget — Scheduled completion - August 2013 --- = 30 15 1/31/2013 Greenways and Trails • Project Funding: — Cash Funding: • FY 2013:$200,000 • Council action required to • I. continue annual allocation of$200,000 31 Parks and Recreation Master Plan • Project Funding: — Debt Issuance: • FY 2013:$ 500,000 • FY 2016:$1500.000 • FY 2015:$1.500000 • FY 2016:$1,500,000 • FY 2017:$2500.000 • Funding addresses needs such as new and renovation of restrooms, replacement of children's play --- — facilities and the rehabilitation of driveways • Additional needs subject to Master Plan update and adoption by City Council 4 32 16 • 1/31/2013 Schools • School Improvements - Project Funding: • Debt Issuance: - FY 2013:$2,000,000 - FY 2014:15,000,000 - FY 2015:15,000,000 - FY 2016:15,000,000 - FY 2017:$5,000,000 - HVAC and plumbing improvements at 11 schools - Continued commitment of $5,000,000 of debt capacity .,�• reserved for school projects if - Cy - needed - Schools'revised capital plan ...�. ,. included additional debt issuance as follows: FY 2015:$3,500,000 • FY 2016:$3,500,000 33 Stormwater Management • Project Funding: - Debt Issuance: • FY 2013:$1,120,000 • FY 2014:$1,120,000 • FY 2015:$1,120,000 - • FY 2016:$1,120,000 - • FY 2017:$1,120,000 • Addressing drainage problems throughout the city • Approximately$60M to address identified projects • Continued allocation of$1.1M annually to address prioritized projects • Funding used to match state revenue sharing funds 34 17 1/31/2013 Bridge Maintenance, Repair and Renovation Program • Project Funding - Debt Issuance: • FY 2013: $1,100,000 • FY 2014: $1,800,000 ' • FY 2015:$3,800,000 • FY 2016:$5,650,000 • FY 2017:$6,900,000 • Ongoing maintenance,repair • :.i;1 and renovation of bridge structures such as Old Itv•, • s.. $' Mountain Road, 91h Street and •yam Franklin Road -9.. , • Additional funding need of$3.1 M identified for bridge rehabilitation and replacement in FY2018 • $500,000 annual cash funding in current operating budget 35 Curb, Gutter and Sidewalk Program • Project Funding - Debt Issuance: • FY 2013:$500,000 • FY 2014:$750,000 • FY 2015:$1,00,000 • FY 2016: $1,000,000 • FY 2017: $1,000,000 ,. • • Identified needs of $1.4M for sidewalk maintenance • Identified needs of $14.2M for new sidewalks 36 18 1/31/2013 Streetscape Projects • Project Funding: - Debt Issuance: • FY 2013:$400,000 • FY 2014:$500,000 • FY 2015:$500,000 • FY 2016:$500,000 • FY 2017:$500,000 • Projects support needs identified in neighborhood plans and in downtown area • Identified needs of$500k for additional projects in FY 2018 VDOT • Project Funding: y - Cash Funding: • FY 2013: $125,900 • City's share of 't ` , funding for projects in six year improvement program - Riverland/Bennington/Mt. Pleasant - 131^Streeet and Hollins Road - 101^Street, N.W. - Orange Ave 38 19 • 1/31/2013 Civic Center Improvements • Project Funding: — Debt Issuance: • FY 2013:$1,000,000 • FY 2014:$4500,000 • FY 2015:$1,500,000 FY 2016:544500,000 • FY 2017:$1.500,000 el nu. ,Y • HVAC,electrical system and , lighting improvements • Plaza roof repairs • Coliseum seat risers and seat replacements • Roanoke Performing Arts Theatre carpet replacement • Exterior door replacements • Sound systems enhancement • Restroom renovations • Back of house improvements 39 800 MHz Digital Radio Conversion • Project Funding: — Debt Issuance: - • • FY 2012: $2,000,000 + °, • FY 2013: $2,110,000 • Digital conversion complete 40 20 1/31/2013 Projects Not Currently Included in Capital Improvement Program 41 Fire Facility Master Plan • Funding to conduct A&E to study candidate stations , - definespacerequirements, apparatus placement, locations,etc. — Station 7(1742 Memorial Ave.SW)-$5 million • — Station 8(Crystal Spring Ave.SW)-$5 million — Station 2 (Noble Ave)-$6 million • Establish project scope and costs • Anticipated FY 2014 A&E cost of$500-750k 42 21 1/31/2013 Rail Passenger Station • Infrastructure improvement to Norfolk Avenue between 1st Street and Market Street to support construction of a rail passenger platform • Infrastructure cost to repair/replace culvert at estimated cost of$6.1 million • Dependent upon funding from Department of Rail and Public Transportation's passenger rail decision • Funding may be required in next 2-3 years 43 L5 .. . ar Roanoke Police Academy Expansion • Tentative award by Roanoke County for a ar. design build PPEA proposal to expand Police .,..'+ Academy to serve as a joint facility for City and Roanoke County • Project to be initiated in 2013 • City participation - parking lot expansion estimated cost of$250k 44 22 1/31/2013 Public Works Service Center • Site improvements over 2-3 years • New lot area for expansion of bulk material vehicle and equipment storage to alleviate site conditions • Rainwater harvesting system to provide non-potable water needs and storm water management requirements -rs.�_,al • Covered equipment storage (4,400 sq ft)for improved equipment preservation • Funding Request:$2.5 million ... .. over multiple fiscal years 45 Capital Contribution Requests • Jefferson Center Foundation — $150,000 annually for 5 years • Virginia Museum of Transportation y - $100,000 annually for 10 years 46 23 1/31/2013 Broadband • Regional effort • Public-Private task force identified v 4r needs and options for >. moving forward or • Now working \ ` out best z a governance • structure • May require �k — --. t capital funding 47 Council Discussion: Current CIP and Capital Plan FY 2014-2018 Priorities 48 24 1/31/2013 Next Steps • March 4th: — Follow-Up Information — Update on Capital Project Planning 49 25 Kra l4 CITY OF ROANOKE 1 DEPARTMENT OF FINANCE �., 215 Church Avenue,SW, Suite 461 PO Box 1220 • �2c t;i". Roanoke, Virginia 24011-1220 Telephone: (540)853-2821 Fax: (540)853-6142 ANDREA F.TRENT ANN H.SHAW VER,CPA Assistant Director of Finance Director of Finance February 4, 2013 Honorable Mayor and Members of Council Roanoke, VA Dear Mayor and Members of Council: Attached please find a number of charts portraying school funding information for the City of Roanoke, the other six Virginia First cities with whom we benchmark, Roanoke County and the City of Salem. The charts include the following information for FY09 - FY 1 2: 1 . Average daily membership 2. Annual school funding by locality - operating and debt service 3. % growth or decline in annual school funding by locality 4. Funding per student by locality You will see that Roanoke is the only locality that increased funding to its schools in each year shown. You will also note promising percentage growth. While FY1 1 is impacted by the Eat for Education meals tax program, FY10 and FY12 growth is strong in light of economic conditions. In examining per student growth, you will see the cities of Roanoke and Richmond far exceed other first cities and that Roanoke is somewhat higher per student than both Roanoke County and Salem. You will note positive growth in this measurement for Roanoke except in FY1 2 when ADM growth of more than 6% lowered the per student amount. We believe these charts will be helpful in light of requests made by City Council regarding school funding. Please let me know if you have questions or would like additional information. Sincerely, Ann H. Shawver Director of Finance c: Council Appointed Officers School Funding Comparison Virginia ' s First Cities , County of Roanoke and City of Salem Average Daily Membership (ADM ) Roanoke increased 745 students in FY 12 35,000 30,000 25,000 N C 9 d 20,000 N 46 E 15,000 z 10,000 5,000 o 11_, i Hampton Lynchburg Newport News Norfolk Portsmouth Richmond Roanoke City Roanoke County Salem ■2009 ■2010 •2011 o 2012 Source: Locality FY 2012 CAFR's Annual School Funding By Locality: Roanoke Only Locality Increasing Funding Each Year $160 $140 $120 v, $100 c 0 = I E c $80 — i f0 0 $60 e $20 Hampton Lynchburg Newport News Norfolk Portsmouth Richmond Roanoke City Roanoke Salem County •2009 •2010 •2011 0 2012 Source: School, Finance and Budget staff at each Locality; Funding includes Operational and Debt Service; Portsmouth Debt Service estimated Annual School Funding % Change By Locality: Roanoke Only Locality With Increases In All Years Shown 10.0% 8.5% 8.0% Implemented Eat for Education 6.0% 5.5% 4.0% 4.0% 2.9% 2.2% 2.3% 2.4% 2.0% 1.8% 0.4% 0.7% 0.7% 0.0% 0.0% o.o°%° I 1 - -, (0.4%) (0.5%) (0.5%) (0.1°/o) (0.1%) (0.9%) I (0.3%) (2.0%) (1.2%) (1.9%) (1.7%) (1.5%) 3.3% ° ( ) (3.3/o) (4.0%) (3.5%) (6.0%) Hampton Lynchburg Newport News Norfolk Portsmouth Richmond Roanoke City Roanoke County Salem •FY 09-10 •FY 10-11 0 FY 11-12 Source: School, Finance and Budget staff at each Locality; Funding includes Operational and Debt Service; Portsmouth Debt Service estimated Annual Locality Funding Per Student: Roanoke Highest Funding Per Student Last Two Years Roanoke FY 12 $7,000 decline due to increase in#of students $6,000 $5,000 $4,000 $3,000 1 ,x $2,000 $1 000 I . Hampton Lynchburg Newport News Norfolk Portsmouth Richmond Roanoke City Roanoke County Salem ■2009 ■2010 ■2011 02012 1 Source: School, Finance and Budget staff at each Locality; Funding includes Operational and Debt Service; Portsmouth Debt Service estimated • w CITY OF ROANOKE OFFICE OF THE CITY CLERK ' 215 Church Avenue,S. W.,Suite 456 is Roanoke,Virginia 24011-1536 T't Telephone: (540)853-2541 Fax: (540)853-1145 STEPHANIE M.MOON,MMC E-mail: elerk@roanokeva.gov JONATHAN E.CRAFT City Clerk Deputy City Clerk CECELIA T.WEBB Assistant Deputy City Clerk February 6, 2013 The Reverend Rick L. Brown, Pastor Pastor for School Ministries Shenandoah Baptist Church 6520 Williamson Road Roanoke, Virginia 24019 Dear Reverend Brown: On behalf of the Mayor and Members of the Roanoke City Council, I would like to express sincere appreciation to you for delivering the Invocation at the regular meeting of the Roanoke City Council, which was held on Monday, February 4, 2013. Inasmuch as the invocation is an official part of every Council meeting and is listed on the agenda and is delivered as part of the opening ceremony, along with the Pledge of Allegiance to the Flag, all invocations delivered by the clergy must be nonsectarian in nature, and should not be used to advance a particular religion or to disparage another faith or belief, but offer a time of reflection and encouragement. If you should desire to deliver the invocation at a future Council meeting, I would respectively request that you refrain from advancing a particular religion Sincerely, Stephanie M. Moon, MM City Clerk SMM:aa crielliCler Lucian Y. Grove IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 4th day of February,2013. No.39581-020413. A RESOLUTION in memory of Lucian Yates Grove, a longtime resident of Roanoke and"retired President and Owner of Contracting Enterprises Incorporated, an overhead and underground utility construction company specializing in power,gas and telecommunications throughout the Roanoke Valley,Southwestern Virginia and West Virginia. WHEREAS, the members of Council learned with sorrow of the passing of Mr. Grove on Saturday,November10,2012; WHEREAS, Mr. Grove graduated from Virginia Tech, where he received his B.S. in Electrical Engineering in 1947, and was instrumental in designing and overseeing construction of the underground electrical distribution system in downtown Roanoke; WHEREAS, Mr. Grove was elected to the Roanoke City Council as a member of the Roanoke Forward ticket and faithfully served as a member of City Council from July 1, 1976, to June 30,1980; WHEREAS,Mr. Grove served as a valued and respected member of many of the major boards in the Roanoke Valley, including Carillon Health System, Roanoke Museum of Fine Arts, Center in the Square, Kiwanis Foundation of Roanoke Valley, and he was a loyal and enthusiastic supporter of Virginia Tech,a member of the German Club and an inductee in the Ut Prosim Society; and he is included in the prestigious Virginia Tech Committee of 100, School of Engineering Award for excellence in the engineering industry and received the 1988 Virginia Tech Alumni Distinguished Service Award; WHEREAS,during his tenure on Council,Mr. Grove served as a member of the Flood Plain Committee, Audit Committee, Budget and Planning Committee, Legislative Committee, Personnel Committee and the Greater Roanoke Transit Company,Board of Directors;and WHEREAS, Mr. Grove will be remembered as a compassionate and capable businessman,and someone deeply committed to Roanoke. THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke as follows: 1. The Council adopts this Resolution as a means of recording its deepest regrets and sorrow at the passing of the Honorable Lucian Yates Grove, a former Member of this Council, and extends to his surviving spouse and children the sympathy of this Council and that of the citizens whom he faithfully served. 2. The City Clerk is directed to forward attested copies of this Resolution to June Elizabeth Bova Grove, surviving spouse, and Elizabeth Grove Sayers, Dr. Lucian Yates Grove,Jr.,and Anne Carter Grove, children. APPROVED ATTEST: Stephanie M.Moon,M C David A. Bowers City Clerk Mayor CITY OF ROANOKE t OFFICE OF THE CITY CLERK ._,t_ 215 Church Avenue,S.W.,Suite 456 '6- Roanoke,Virginia 24011-1536 1 Telephone: (540)853-2541 Fax: (540)853-1145 STEPHANIE M.MOON,MMC E-mail: clerkQroenokevv.gav JONATHAN E.CRAFT City Clerk Deputy City Clerk CECELIA T.WEBB Assistant Deputy City Clerk February 5, 2013 Nicole Ashby, Secretary Mill Mountain Advisory Committee Roanoke, Virginia Dear Ms. Ashby: This is to advise you that Kae Bolling has qualified as a member of the Mill Mountain Advisory Committee for a three-year term of office ending June 30, 2015. �jSSijin�cerreeellyy,,,,�,,�, Stephanie M. Moo,n,MMC City Clerk SMM:ctw Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to-wit: I, Kae Bolling, do solemnly swear that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a member of the Mill Mountain Advisory Committee for a three-year term of office ending June 30, 2015, according to the best of my ability. So help me God. Kae Bolling The foregoing oath/7 office -s taken, sworn to, and subscribed before me by tL Kae Bolling this // day of 9"i%C ' 2013. Brenda S. Hamilton, Clerk of the Circuit Court By i ' � s Clerk `. • CITY OF ROANOKE �1,,,9:' OFFICE OF THE CITY CLERK � 215 Church Avenue,S.W.,Suite 456 .'�_ •" ' '° Roanoke,Virginia 24011-1536 1 Telephone: (540)853-2541 Fax: (540)853-1145 STEPHANIE M.MOON,MMC E-mail: clerk@roanakeva.gav JONATHAN E.CRAFT City Clerk Deputy City Clerk CECELIA T.WEBB Assistant Deputy City Clerk February 5, 2013 Nicole Ashby, Secretary Mill Mountain Advisory Committee Roanoke, Virginia Dear Ms. Ashby: This is to advise you that Thomas Turner has qualified as a member of the Mill Mountain Advisory Committee as the Zoo representative to fill the unexpired term of Richard Walters ending June 30, 2013. Sincerely, Stephanie M. Moon, MMC City Clerk SMM:ctw Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to-wit: I, Thomas Turner, do solemnly swear that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as the zoo representative of the Mill Mountain Advisory Committee to fill the unexpired term of Richard Walters ending June 30, 2013, according to the best of my ability. So help me God. i—LV Thomas Turner The foregoing oath of office was tataken,,ssworn to, and subscribed before me by Thomas Turner this 4411 day of c� 2013. Brenda S. Hamilton, Clerk of the Circuit Court B / !Oa/ 1 _„ Jerk a CITY OF ROANOKE �1 OFFICE OF THE CITY CLERK 215 Church Avenue,S.W., Suite 456 `t[ _- Roanoke,Virginia 24011-1536 �. V. Telephone: (540)853-2541 4a Far: (540)853-1145 STEPHANIE M.MOON,MMC E-mail: clerkgraanokeva.gov JONATHAN E.CRAFT City Clerk Deputy City Clerk CECELIA T.WEBB Assistant Deputy City Clerk February 5, 2013 Tim Steller, Executive Director Blue Ridge Behavioral Healthcare 301 Elm Avenue, S. W. Roanoke, Virginia 24016-4001 Dear Mr. Steller: This is to advise you that Nancy B. Page has qualified as a City representative to the Blue Ridge Behavioral Healthcare Board of Directors for a three-year term of office commencing January 1, 2013 and ending December 31, 2015. Sincerely, }. t& Stephanie M. Moon, MMC City Clerk SMM:ctw Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to-wit: I, Nancy B. Page, do solemnly swear that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a City representative of the Blue Ridge Behavioral Healthcare Board of Directors for a three-year term of office, commencing January 1, 2013 and ending December 31, 2015, according to the best of my ability. So help me God.in yes AILO , Ma AN & PAOSE The foregoing oath of office was taken, sworn to, and subscribed before me by Nancy B. Page, this/ `i{Mday of Z I7Uai201 3 Brenda S. Hamilton, Clerk of the Circuit Court BY J - I L/_L t JAUa L_ , Clerk 4 silo,I� v s CITY COUNCIL AGENDA REPORT :r, To: Honorable Mayor and Members of City Council Meeting: February 4, 2013 Subject: Status Report - Blue Ridge Behavioral Healthcare I would like to sponsor a request from Tim Steller, Executive Director of Blue Ridge Behavioral Healthcare, to present to City Council a status report on its directly funded programs - FY 2012 Performance Contract, focusing on services to the citizens of Roanoke and thanking members of Council for their support. i Christopher P. Morrill City Manager Distribution: Council Appointed Officers u7. "1 . Blue Ridge Behavioral Healthcare Directly Funded Programs - FY 2012 Performance Contract City of Roanoke Unduplicated Client Count Number of Units of Total Costs of b Service Units Service Services Acute Psych IP `74 302 BD 238,523 Outpatient Services 1,503 20,215 SH 2,035,171 Case Management Services 1,519 44,668 SH 2,360,582 Assertive Community Treatment 51 4,709 SH 564,146 Day Treatment/Partial Hospitalization 193 64,500 DSH 1,325,702 Ambulatory Crisis Stabilization 1 23 DSH 2,284 Rehabilitation 34 13,656 DSH 225,812 Highly Intensive Residential 2 732 BD 209,647 Residential Crisis Stabilization 250 1,845 BD 874,865 Intensive Residential Services 2 732 BD 148,387 Supervised Residential 6 1,276 BD 51,349 Supportive Residential Services 107 11,759 SH 1,189,325 MH Subtotal 3 742 164 417 $9 225 793 Case Management Services 362 18,604 SH 933,037 Rehabilitation 38 2,763 DSH 25,930 Sheltered Employment 1 68 DoS 1,898 Individual Supported Employment 15 548 SH 27,885 Intensive Residential Services 11 3,910 BD 810,084 Supervised Residential Services 5 1.407 BD 230,687 Supportive Residential 1 210 SH 4,558 MR Subtotal 433 27,510 $2,034,079 .- ..7 , ,a : 71 .., xd,..:,. n, - , M .- r e Outpatient Services 374 5,083 SH 381,286 Case Management Services 54 2,425 SH 285,351 Day Treatment Services 38 3,978 DSH 122,861 Residential Crisis Stabilization 195 1,089 BD 506,075 Intensive Residential 138 10,077 BD 207,729 SA Subtotal 799 22,652 $1,503,303 Emergency Services 792 8,204 SH 687,853 Consumer Monitoring Services 73 1,823 SH 68,537 Assessment and Evaluation Services 2,171 10,322 SH 745,240 Early Intervention Services 25 848 SH 40,736 SA Subtotal 3,061 21,197 $1,542,366 SA Prevention 8,016 PH 672,214 Prevention Subtotal - 8,016 $672,214 x 7 if'.. '1 _ .r`ICE:. T7E7-: , "171,r1737, , _:,: y Units of Service:SH=Service Hour, DSH=Day Support Hour, DoS=Day of Service, BD=Bed Day, PH=Prevention Hour " See attached page for additional Prevention data. Tim Steller, Executive Director Blue Ridge Behavioral Healthcare REPORT TO THE ROANOKE CITY COUNCIL Lady and Gentlemen of the Council: Thank you for the opportunity to report on the work of Blue Ridge Behavioral Healthcare. Blue Ridge Behavioral Healthcare is the community services board created by the City of Roanoke together with the City of Salem and the counties of Botetourt, Craig and Roanoke. Community services boards are authorized by the Code of Virginia and charged with the responsibility to provide community-based services and supports for persons with mental illness, intellectual disability, and substance use disorders. We focus our efforts on providing the necessary treatment and support services to allow persons with a severe mental illness to live successfully in the community. We do our best to reduce the need to use hospital or institutional services. We provide around the clock emergency services to determine if hospitalization is necessary or if an alternative, including our crisis stabilization unit, is more appropriate. Our case managers work hard to mobilize an individualized service plan that will keep our clients living successfully in the community. We offer a Program for Assertive Community Treatment (PACT) to provide intensive levels of interaction to allow the most complex needs to be met. Other support and training services including mental health supports and psycho- social rehabilitation are often critical to independent living success. We provide specialized treatment for children with a severe emotional disturbance. Children are presenting needs for treatment at younger and younger ages. It is imperative to provide appropriate treatment for them so as to maximize their futures. We provide intensive treatment programs to help people escape substance dependence. Alcohol continues to be the most prevalent substance of abuse, while opiates and prescription medications are becoming more common. Our service array includes medically supervised detoxification, day treatment, and intensive outpatient services. We also provide a treatment program that starts while a person is in jail and continues after their discharge. Our primary service to persons with an intellectual disability is support coordination. Our coordinators assemble the necessary community services including living arrangements. In August of last year, Virginia came to a settlement agreement with the federal government after the Department of Justice found the state out of compliance with the Americans with Disabilities Act. The agreement will require discharges from the state-operated training centers over the next seven years that allow the closure of four of the five centers. Our area currently has 32 persons residing in one of these centers. We also work to prevent substance abuse, emotional problems and violence. Last year we presented the curriculum, "Too Good for Violence" to second graders at Wasena Elementary. We conducted support groups for children in 2nd through 5th grades at Morningside and at Lucy Addison Middle School. We presented "Too Good for Drugs" at Morningside and YMCA Magic Place sites after school. We have provided a handout showing the number of persons served during FY 2012 from the City. You can see that 3,742 persons with a mental illness, 799 with a substance use disorder, 433 with an intellectual disability and 3,061 persons before a disability was determined were served. In closing, I would like to recognize and thank your appointees to our Board of Directors; Brenda Hamilton, Paula Prince and Vincent Dabney. And finally, we wish to thank the City of Roanoke for its continuing support of the work we do. ROANOKE REGIONAL rna Franklin Plaza,Suite 333 • Roanoke,VA 24011-2111 AP 4A04,--. PARTNERSHIP 5 1550 r ol,r0anoke.ors • mlorroaroke o1g January 31, 2013 Ms. Cecelia Webb City Clerk's Office Roanoke City Council 215 Church Ave, SW, Rm 456 Roanoke, VA 24011 Dear Ms. Webb: I am writing to request that Beth Doughty be included on the February 4, 2013 Roanoke City Council Agenda. As is customary, Ms. Doughty will present an annual update to Council on the activities of the Roanoke Regional Partnership. The presentation (in PowerPoint presentation) will take approximately 20 minutes, and an electronic copy has been forwarded to Lindsey Hurt in the city manager's office. If you have any questions, or need any additional information, please contact me at 540.343.1550 x 101. Sincerely, Lisa A. Link Director of Administration and Investor Relations so mull ak v =? CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: February 4, 2013 Subject: Annual Report - Roanoke Regional Partnership I would like to sponsor a request from Beth Doughty, Executive Director of the Roanoke Regional Partnership, to present their Annual Report to City Council. ,/^)(4_, 9 Christopher P. Morrill City Manager Distribution: Council Appointed Officers diysJeu}ied leuoi6eu amoueoN .- : S1UOWUJOAOD _, ...... ......e . .... . . . .. ,...... .. .. - -- . ,,,, -.- -,:...-: 4 :t:'''' '4.. 1 8 3 011 oltioligu II iunuuv r•. y C U 41 a) N C E 0 r 40 a 40 m > C O O O) � E E v) O Q `C C a ___a co 11 262 Inquiries by Year 206 167 93 65 2008 2009 2010 2011 2012 PARTNERSHIP 74 Projects by Year 45 43 36 29 2008 2009 2010 2011 2012 ROANOKE REGIONAL PARTNERSHIP Prospects by Year 24 24 20 20 15 2008 2009 2010 2011 2012 ROANOKEREGIONAL PARTNERSHIP 2012 SUCCESSFUL PROJECTS Project Jobs Investment Type Advance Auto* 75 $8 0 Underdog Bikes 2 N /A R Trioplast 10 $4 M Ogburn Bros. 25 N/A M Balchem 50 $10 M Wellington Acad. 25 $.5 S Sunken City Brew. 25 $2.3 M CAE 15 $0.25 0 Federal Express* TBA $12.5 S Ply Gem* 200 $9.1 M Bay Diesel & Gen. 6 $0.25 S Altec* 96 $2.2 M Homestead 20 $1.1 M ROANOKE REGIONAL Creamery PARTNERSHIP 863 New Jobs by Year 549 272 217 172 2008 2009 2010 2011 2012 dr,� i:' ROANOKE REGIONAL PARTNERSHIP New Investment 52 50.2 (millions) 12.5 11 .25 4 2008 2009 2010 2011 2012 OAL" PAKINEKSHIP Total Economic Impact $ 322 million 1 159 jobs ��.h.. ROANOKE REGIONAL PARTNERSHIP C a) a) C E a) n a o E 0 4) O a) > N CC 0 aa)) C O ( C w co 0 a) C V) w v) O C Q C CO - a 41114141 Z - h- :a •. a • 30 27 22 20 20 16 17 13 14 10 1 5 2008 2009 2010 2011 2012 Media Features Media Mentions Best of Lists r" ROANOKE REGIONAL PARTNERSHIP Reaching an Expanded Audience 207.646 190,213 143,431 61 ,317 23,141 15,310 9,725 7,814 9,270 9,500 5,283 3,424 4.789 4,822 _..:z'i 1 819 2,211 220 �....- 1,086.. . 1.670 1,940 2008 2009 2010 2011 2012 Website Visitors ■ Newsletter Subscribers ■ Facebook Fans 0 Twitter Followers ■ Tweets etritAlliks ROANOKEREGIONAL PARTNERSHIP IIIIIP 4", PARTNERSHIP zee „. Ashe Business Development Image Building e IOW Ass. Information Resource e „ /� ,AMEN g ; THE4\1/4 o I” E � OUTCOMES BICYCLING ADVENTURE 0 r . Bike . v\MaR` ' Virginia ° The Weather ill Channel inite----cl , ge..4.::_tokiii ? * • ,..,,. „ .,,..., , ,,, \I isA. es ,,,, ow-. ontaysive 4 co . ,,,,oto Li, sop .„, . * n Puivas Bicycle , Friendly dly ooD k ooRs ,`,- Community ` ) 101 --- F E S T I y A L .! 02 ,19,:x. J> a'"< ROANOKEREGIONAL PARTNERSHIP - - ,•t 14 _till! _ _ IN 4., backcountry.com � � w • Al rY'��HR-F�� Y4 "...r...i � qj ' 1 -- + rt ^ li Igo I t 11" Vii' ®,. .t f- .Clf -.dg�t,� of a- A, .,4 SSW _:. . ik.....� r . .. .. wwwmY9ride.c:na : — _: r; ROANOKE REGIONAL ` PARTNERSHIP � r� „ C N 4' Q C E o L- a) = o aoi o m TD m a) cUn �' C a) o c cn U � Q m a 41414141 ▪ W Z • tZ Q •- a Information Requests 282 by Year 229 156 70 31 2008 2009 2010 2011 2012 a..a. ROANOKE REGIONAL = PARTNERSHIP CUSTOMIZED REPORTS RESEARCH PROJECTS .A ,-,. wsr- „" ' v; 4' r .',.weT+. 9 F 4:C S`^"` �T i G N'..,-•h§a4F e2 J° t cs . PARTNERSHIP iiilf,„.4011 ROANOKE PLANNING, BUILDING and DEVELOPMENT Rezoning Process Improvements City Council Briefing February 4, 2013 2007 Improvements • Created simple application • Created guides • Enabled DIY • But . . . No effect on timing Issues • Timing of legal ads • Linear process • Expense of legal ads • Expanding content i Logistics • Coordinate with State Code • Move Commission precede City Council ( complete) • Bylaw changes (complete) • Outcome : ALL legal ads at once Considerations • Precise timing • Quick turnaround after Commission • Accommodate 95 % + of cases Results • Previous Process : 74-82 days • New process : 46-47 days • Planning Commission & City Council run a single legal ad . • Cuts applicants' costs in half �J 0 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 4th day of February, 2013. No. 39582-020413. A RESOLUTION authorizing acceptance of the 2013 V-STOP Grant made to the City of Roanoke by the Virginia Department of Criminal Justice Services(DCJS),and authorizing execution of any required documentation on behalf of the City. BE IT RESOLVED by the Council of the City of Roanoke as follows: 1. The City Manager is hereby authorized on behalf of the City to accept from the Virginia Department of Criminal Justice Services(DCJS),the 2013 V-STOP Grant in the amount of $28,193,with a required local match of$9,398 and an additional local match of$8,859,making total funding of$46,450, to employ the Police Department's full-time non-sworn Domestic Violence Specialist,as more particularly described in the City Council Agenda Report dated February 4,2013. 2. The City Manager is hereby authorized to execute and file,on behalf of the City,any documents setting forth the conditions of the grant in a form approved by the City Attorney. 3. The City Manager is further directed to furnish such additional information as may be required in connection with the acceptance of the foregoing gant. ATTEST: ``,, 11 AtaAjtd City Clerk. R-V-Stop Grant 2-4-2013 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 4th day of February, 2013. No. 39583-020413. AN ORDINANCE to appropriate funding from the Commonwealth of Virginia for the Police Department Domestic Violence Program Grant (VSTOP), amending and reordaining certain sections of the 2012-2013 Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that the following sections of the 2012-2013 Grant Fund Appropriations be, and the same are hereby, amended and reordained to read and provide as follows: Appropriations Regular Employee Salary 35-640-3116-1002 $ 34,233 ICMA Retirement 35-640-3116-1115 3,081 FICA 35-640-3116-1120 2,619 Medical Insurance 35-640-3116-1125 5,664 Dental Insurance 35-640-3116-1126 331 Life Insurance 35-640-3116-1130 407 Disability Insurance 35-640-3116-1131 115 Revenues VSTOP Grant CY2013 - State 35-640-3116-3116 28,193 VSTOP Grant CY2013 - Local 35-640-3116-3117 18,257 Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: �^ City Clerk. 0A?to ILA? ^ CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: February 4, 2013 Subject: 2013 V-STOP Grant Background: The Department of Criminal Justice Services of the Commonwealth of Virginia has awarded the Roanoke Police Department $28,193 in grant funding as part of the Violence Against Women Act (V-STOP). The Roanoke Police Department will use the award to fund its existing Domestic Violence Specialist position. The 2013 V-STOP grant award, like previous V-STOP grant awards, requires a match of $9,398. Unfortunately, the 2013 V-STOP grant, like the 2012 V-STOP grant, was 15% less than the 2011 grant award. To maintain current salary and benefit levels for the position, the City of Roanoke will be required to provide an additional $8,859 to the 2013 V-STOP grant for a total local match of $18,257. The Domestic Violence Specialist is an essential employee who is tasked with providing services to the victims of domestic violence. The Domestic Violence Specialist investigates domestic violence offenses, ensures that victims receive support services throughout their case, prepares cases for prosecution and directs Police Department resources towards apprehending the most dangerous offenders. Recommended Action: Accept the 2013 V-STOP Grant described above and authorize the City Manager to execute the grant agreement and any related documents; all such documents to be approved as to form by the City Attorney. Adopt the accompanying budget ordinance to establish a revenue estimate in the Grant fund for State grant funds of $28,193, transfer funding in the amount of $18,257 from account 35-300-9700-5415 to provide the local match funding, and appropriate total funding of $46,450 for salary and benefits to an account to be established by the Director of Finance in the Grant Fund. a . Pt Christopher P. Morrill City Manager Distribution: Council Appointed Officers R. Brian Townsend, Assistant City Manager for Community Development Christopher C. Perkins, Chief of Police Amelia C. Merchant, Director of Management and Budget /G4 CJ ' IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 4th day of February, 2013. No. 39584-020413. A RESOLUTION accepting the Strategic Prevention Framework State Incentive sub- grant to the City from the Virginia Department of Behavioral Health and Developmental Services, and authorizing execution of any required documentation on behalf of the City. BE IT RESOLVED by the Council of the City of Roanoke as follows: 1. The City of Roanoke does hereby accept the Strategic Prevention Framework State Incentive sub-grant by the Virginia Department of Behavioral Health and Developmental Services, in the amount of$21,000, with no local match required, to fund overtime traffic DUI enforcement, as more particularly described in the City Council Agenda Report dated February 4, 2013. 2. The City Manager and the City Clerk are hereby authorized to execute, seal, and attest, respectively, the sub-grant agreement and all necessary documents required to accept the sub-grant, in a form approved by the City Attorney. 3. The City Manager is further directed to furnish such additional information as may be required in connection with the City's acceptance of this sub-grant. ATTEST: 1n'1 .YY1ou ‘j City Clerk. R-Strategic Prevention Framework State Incentive subgrant.2-4-2013 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 4th day of February, 2013. No.. 39585-020413. AN ORDINANCE to appropriate funding from the Commonwealth of Virginia, through The Roanoke Prevention Alliance, for the Strategic Prevention Framework State Incentive Grant (SPF-SIG), amending and reordaining certain sections of the 2012-2013 Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that the following sections of the 2012-2013 Grant Fund Appropriations be, and the same are hereby, amended and reordained to read and provide as follows: Appropriations Overtime Wages 35-640-3499-1003 $ 19,508 RCA 35-640-3499-1120 1,492 Revenues SPF-SIG Grant FY13 - State 35-640-3499-3499 21,000 Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: 1 ,n_City Clerk. A� V. =ffr CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: February 4, 2013 Subject: Strategic Prevention Framework State Incentive Grant (SPF-SIG) Background: The Roanoke Prevention Alliance is comprised of local non-profit and governmental agencies, and has been awarded the Strategic Prevention Framework State Incentive Grant (SPF-SIG) for the purpose of reducing motor vehicle crashes among 15-24 year olds who are under the influence of alcohol. This grant is administered by the Commonwealth of Virginia through Virginia Commonwealth University. SPF-SIG funds are provided by the Substance Abuse Mental Health Services Administration, Center for Substance Abuse Prevention. Blue Ridge Behavioral Health serves as the fiscal agent on the SPF-SIG grant. The Roanoke Police Department is a member of the Roanoke Prevention Alliance and has been sub-granted 821 ,000 to fund DUI enforcement operations on specific target dates. This funding will allow the Roanoke Police Department to fund approximately 650 officer hours of overtime traffic enforcement. No matching funds are required. Recommended Action: Accept the subgrant from the Strategic Prevention Framework State Incentive Grant described above and authorize the City Manager to execute the subgrant agreement and any related documents; all such documents to be approved as to form by the City Attorney. Adopt the accompanying budget ordinance to establish a revenue estimate and appropriate funding in the amount of $21 ,000 in accounts to be established by the Director of Finance in the Grant Fund. astrhaA 7 Christopher P. Morrill City Manager Distribution: Council Appointed Officers R. Brian Townsend, Assistant City Manager for Community Development Christopher C. Perkins, Chief of Police Amelia C. Merchant, Director of Management and Budget IN THE COUNCIL FOR THE CITY OF ROANOKE, VIRGINIA The 4th day of February, 2013. No. 39586-020413. A RESOLUTION accepting a National Endowment for the Arts ("NEA") Grant, which Grant requires matching funds from the City; approving and confirming the application process for such NEA Grant; authorizing the City Manager to sign any documents required by the NEA to accept such Grant; authorizing the City Manager to sign any Subgrant Agreement with the Roanoke Symphony Orchestra ("RSO"); and authorizing the City Manager to provide additional information, to take any necessary actions and to execute any additional documents needed to obtain, accept, receive, implement, administer, and use such funds. WHEREAS, in early 2012, the City, with support from the RSO and the Arts Council of the Blue Ridge, applied for and subsequently received an Our Town Grant from the NEA in the amount of Fifty Thousand Dollars($50,000); and WHEREAS, such NEA Grant requires a one to one match from the City and the City has arranged for such matching funds, all as further set forth in the City Council Agenda Report dated February 4, 2013. THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke as follows: 1. The City hereby accepts the National Endowment for the Arts ("NEA") Our Town Grant in the amount of Fifty Thousand Dollars ($50,000), with the City providing an additional Fifty Thousand Dollars ($50,000) in local matching funds, and possibly some additional funds, all as more fully set forth in the City Council Agenda Report dated February 4, 2013. 1 2. City Council hereby approves and confirms the application process for the NEA Grant as set forth in the above Agenda Report and authorizes the City Manager to sign any documents required by the NEA to accept such Grant. 3. The City Manager is authorized to sign a Subgrant Agreement with the Roanoke Symphony Orchestra upon such terms as the City Manager deems appropriate in order to allow the RSO to assist the City in the management and administration of such Grant and matching funds. 4. The City Manager is further authorized to provide additional information, to take any necessary actions, and to execute any additional documents needed to obtain, accept, receive, implement, administer, and use any of the NEA Grant and matching funds, including any additional Subgrant Agreements that may be needed to use such funds. 5. The Subgrant Agreement with the RSO mentioned above together with any other documents and/or any other Subgrant Agreements mentioned above are to be approved as to form by the City Attorney. ATTEST: /n� / �C-� City Clerk. 2 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 4th day of February, 2013. No. 39587-020413. AN ORDINANCE to appropriate funding from the Federal Government National Endowment for the Arts Grant, amending and reordaining certain sections of the 2012-2013 Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that the following sections of the 2012-2013 Grant Fund Appropriations be, and the same are hereby, amended and reordained to read and provide as follows: Appropriations Overtime 35-310-8143-1003 $ 6,896 Temporary Wages 35-310-8143-1004 1,000 FICA 35-310-8143-1120 604 Fees for Professional Services 35-310-8143-2010 63,000 Advertising 35-310-8143-2015 12,000 Expendable Equipment (<$5,000) 35-310-8143-2035 5,000 Equipment Rental/Lease 35-310-8143-3070 14,000 Revenues NEA Our Town Grant FY13 - Federal 35-310-8143-8143 50,000 NEA Our Town Grant FY13 - City 35-310-8143-8144 45,000 NEA Our Town Grant FY13 - Symphony 35-310-8143-8145 5,000 NEA Our Town Grant FY13 - Other 35-310-8143-8146 2,500 Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: l I City Clerk. tit ° _s CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: February 4, 2013 Subject: Acceptance of a National Endowment for the Arts Our Town Grant and Authorize a Subgrant Agreement with the Roanoke Symphony Orchestra, and Related Matters Background: City Council adopted the City of Roanoke's first Arts and Cultural Plan as part of the City's Comprehensive Plan in August 2011 . Since then an Implementation Committee of the Roanoke Arts Commission has made great progress in working with community partners to implement the recommended actions in the three sections of the plan: Vibrant Region- Healthy Economy; Livable Communities - Engaged Neighborhoods; and People, Education and Lifelong Learning. Several of the actions in the plan revolve around bringing the arts into the City's neighborhoods. Therefore, in early 2012, the City, along with, consortium partners The Roanoke Symphony Orchestra (RSO) and The Arts Council of the Blue Ridge applied for, and received, a grant from the National Endowment for the Arts (NEA) to develop and present a program in the summer of 2013 under the working title "Arts Where You Live". The goals of the program are threefold: (i) to bring the arts into communities which might not otherwise be able to take advantage of these programs and services; (ii) to build new audiences for arts and cultural organizations; and (iii) to provide opportunities for individual artists to work in City neighborhoods. The parks where programming will occur include Kennedy Park, Eureka Park,Jackson Park, Highland Park, Washington Park and Mill Mountain Park. After the recent closing of The Arts Council of the Blue Ridge, the NEA was notified that the RSO would be taking on all the management duties originally divided between the two organizations. The RSO will be paid a $3,000 management fee for handing the contracting, oversight and payment of all the artists and performers. Considerations: The funding recommended by staff for the project totals $102,500. The grant from the NEA will provide support for the project in the amount of $50,000. The grant requires a one to one match. The City's funding will consist of $45,000 in cash from the City's grant matching account. The Roanoke Symphony Orchestra will provide $5,000 in cash. The committee overseeing the program plans to raise an additional $2,500 in corporate support and $3,000 in in-kind marketing services. The funds for this project will be used to hire artists, performers and organizations to present hands on family friendly programming, market the program, pay the RSO management fee and rent or purchase necessary equipment. The expenses break down as follows: Artists and organization fees $60,000 Management Fee to RSO $3,000 Marketing $12,000 Activity Equipment Rental $9,000 Table, tent, chair rental $5,000 Purchase of portable sound system $5,000 Staff salary and overtime wages $8,500 Total Project Cost: $102,500 Recommended Action: Accept the NEA Our Town Grant # 12-4292-7092 in the amount of $50,000, which requires City matching funds as set forth above. Approve and confirm the application process for the NEA Grant set forth above and authorize the City Manager to sign any documents required by the NEA to accept such grant, and to sign a Subgrant Agreement with the RSO upon such terms as the City Manager deems appropriate, which documents and Agreement are to be approved as to form by the City Attorney. Authorize the City Manager to provide any additional information, execute such other documents, and to take any necessary actions to obtain, accept, receive, implement, use, and administer the above NEA Grant and matching funds, with any such documents approved as to form by the City Attorney. Adopt the accompanying budget ordinance to establish revenue estimates for $50,000 in federal grant funds, $45,000 from City funds to be transferred from the City's grant matching account #35-300-9700-5414, $5,000 in donations from the RSO and $2,500 in corporate support, and to appropriate funding totaling $102,500 in an account to be established in the Grant Fund by the Director of Finance. The component of this grant to be funded using existing staff, office space and similar items will remain in the departmental account in which it currently resides. Christopher P. Morrill City Manager Distribution: Council Appointed Officers Brian Townsend, Assistant City Manager for Community Development Susan Jennings, Arts and Culture Coordinator 2 p 1T IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 4th day of February, 2013. No. 39588-020413. A RESOLUTION accepting Transportation Enhancement Grant Funds from the Virginia Department of Transportation(VDOT)Enhancement Grant Program in the total additional amount of$592,000 for the restoration of the Virginian Railway Passenger Station property located in the City of Roanoke(Project); expressing the City's continued support for such Project;approving and confirming the application process for the Grants and authorizing the City Manager to execute any required agreements and documents necessary to accept such Grant Funds;and authorizing the City Manager to provide additional information, to take any necessary actions, and to execute any additional documents needed to obtain, accept, receive, implement, use, and administer such additional VDOT Grant Funds, upon certain terms and conditions. WHEREAS, by Resolution No. 36411-061603, the City endorsed the Commonwealth Transportation's Board establishment of a project for the restoration of the Virginian Railway Passenger Station, together with other provisions as set forth in such Resolution; WHEREAS, by Resolution No. 37922-100107, the City agreed to serve as the new Project sponsor for the restoration of the Virginian Railway Passenger Station,together with other terms and provisions as set forth in such Resolution. Council, by Ordinance No. 37942-110507, also appropriated$267,000 in Enhancement Grant Funds that had been awarded by VDOT for the Project for FY2005 and FY2006; WHEREAS, an additional $499,766 in Enhancement Grant Funds was requested from VDOT for FY2011; WHEREAS, by Resolution No. 39028-122010, the City expressed the City's continued 1 support for the Project and to support the application of the Roanoke Chapter, National Railway Historical Society(RCNRHS) for an additional$249,766 in VDOT Enhancement Grant Funds for FY2012, together with other terms and provisions as set forth in such Resolution; WHEREAS, by Resolution No. 39236-101711, the City expressed the City's continued support for the Project and to support the application of the RCNRHS for an additional$93,466 in VDOT Enhancement Grant Funds for FY2013,together with other terms and provisions as set forth in such Resolution; and WHEREAS, VDOT has awarded additional Enhancement Grant Funds for the Project in different amounts than requested, which different amounts are set forth in the City Council Agenda Report dated February 4, 2013, and as set forth below. THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke as follows: 1. The City hereby expresses the City's continued support for the Project and hereby accepts additional Enhancement Grant Funds awarded by VDOT as follows: FY2011 ($250,000), FY2012($249,000) and FY2013 ($93,000), all as more fully set forth in the City Council Agenda Report dated February 4, 2013. 2. The City acknowledges that there is a 20%local match requirement associated with this Project, but such 20% local match is being provided by other parties through the donation of land,other funding sources, and through other RCNRHS contributions, all as more particularly set forth in the above mentioned Agenda Report. 3. City Council hereby approves and confirms the application process for the Enhancement Grants as set forth in the above Agenda Report and authorizes the City Manager to sign any documents required by VDOT to accept such Grants,which documents are to be approved as to form by the City Attorney. 2 4. The City Manager is further authorized to provide additional information,to take any necessary actions, and to execute any additional documents needed to obtain, accept, receive, implement,use, and administer any additional VDOT Grant Funds as mentioned above,upon certain terms and conditions, with any such documents being approved as to form by the City Attorney. 5. The City Clerk is directed to forward a copy of this Resolution to the appropriate officials at the RCNRHS and to any other entity as may be requested by the RCNRHS. ATTEST: t'M'' Lt )1.1ttn/ City Clerk. 3 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 4th day of February, 2013. No. 39589-020413. AN ORDINANCE to appropriate funding from the Virginia Department of Transportation Enhancement Grant to the Virginian Railway Passenger Station project, amending and reordaining certain sections of the 2012-2013 Capital Projects Fund Appropriations and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that the following sections of the 2012-2013 Capital Projects Fund Appropriations be, and the same are hereby, amended and reordained to read and provide as follows: Appropriations Appropriated from General Revenue 08-530-9652-9007 592,000 Revenues VDOT —Transportation Enhancement Grant 08-530-9652-9652 592,000 Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: Cam ? DWJ City Clerk. Rol F t!L ). ` Jm N ' CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: February 4, 2013 Subject: Virginian Railway Passenger Station-Acceptance of VDOT Transportation Enhancement Grant Funds and Related Matters VDOT Project ENO5-128-108, UPC 78217 Background: By Resolution No. 36411 -061603, City Council endorsed a Restoration Project where the City of Roanoke Redevelopment and Housing Authority (RRHA) was to act as a Sponsor to request from the Virginia Department of Transportation (VDOT) Transportation Enhancement Grant Funds for the restoration of the Virginian Railway Passenger Station (Project). In 2007, the Roanoke Chapter, National Railway Historical Society (RCNRHS) requested the City to serve as the new Project Sponsor since the RRHA was no longer in a position to sponsor the Project. By Resolution No. 37922-100107, the City agreed to serve as Project Sponsor and to provide twenty percent (20%) matching funds if the RCNRHS did not provide such matching funds. Council made an initial appropriation of $267,000 in the Project capital account, 08-530-9652. The initial appropriation was for funds awarded in 2005 and 2006. The City also entered into an Agreement dated December 5, 2007, between the City and the RCNRHS and an Agreement dated March 18, 2008, between the City and VDOT in connection with the Enhancement Grant funding and the Project. The RCNRHS and the City sought additional Enhancement Grant funds for FY2011 in the amount of $499,766. VDOT awarded $250,000 in Enhancement Grant funds for FY2011 for the Project. In 2010, the RCNRHS and the City sought an additional $249,766 in Enhancement Grant funds for the Project for FY2012. By Resolution No. 39028-122010, the City expressed its continued support for the Project and continued to act as the Project Sponsor. Pursuant to the request, VDOT awarded $249,000 in Enhancement Grant funds for the Project. In October 2011 , the RCNRHS planned to seek further Enhancement Grant funding in the amount of $63,466. At the Council meeting on October 17, 2011 , a member of the RCNRHS asked that the requested Grant amount be increased by $30,000. Accordingly, Resolution No. 39236-1 01 71 1 was adopted which increased the funding request to $93,466. The City continued to express its support for the Project and to act as Sponsor for the Project. Subsequently, VDOT awarded $93,000 in further Enhancement Grant funding for the Project. The first phase of the Project, which included the repair of the roof and the stabilization of the walls, has been completed. The second phase is in the process of seeking architectural/engineering services for the completion of the design of the restoration, with the construction to follow. Considerations: The Project has now received a total of $859,000 in Enhancement Grant Funding and it appears that such funding from VDOT together with other funding that the RCNRHS has obtained should be sufficient to complete the Project. Since 2007, the Project has received $592,000 in funds and those funds now need to be accepted and appropriated by City Council into the Project account for expenditure and use for the Project. The appropriation of additional project funding had been held until the first phase of the Project had been completed. As previously noted to Council, the required twenty percent local match is being provided through donation of land, other funding sources, and other RCNRHS contributions. Recommended Action: Accept the above Grant awards in the amounts as follows: FY2011 FY2012 FY2013 TOTAL $250,000 $249,000 $93,000 $592,000 Approve and confirm the application process for the Grants set forth above and authorize the City Manager to sign any documents required by VDOT to accept such Grants, which documents are to be approved as to form by the City Attorney. Authorize the City Manager to provide any additional information, to take any necessary actions, and to execute any additional documents to obtain, accept, receive, implement, use, and administer all such Enhancement Grant funds as mentioned above, upon certain terms and conditions, with any such documents being approved as to form by the City Attorney. Increase the previous revenue estimate to be received from the State by the amount of $592,000 and appropriate funding in the same amount into the Project account, 08-530-9652, entitled "Virginian Railway Passenger Station" as estabed tirector of Finance. Christopher P. Morrill City Manager Distribution: Council Appointed Officers Sharon Lewis, Purchasing Manager Mark Jamison, Manager of Transportation 2 IN THE COUNCIL OF THE CITY OF ROANOKE,VIRGINIA The 4th day of February, 2013. No. 39590-020413. An ORDINANCE providing for the acquisition of real property rights needed by the City in connection with the Belle Avenue/King Street Intersection Improvement Project; authorizing City staff to acquire such property rights by negotiation; authorizing the City Manager to execute appropriate acquisition documents; and dispensing with the second reading by title of this Ordinance. BE IT ORDAINED by the Council of the City of Roanoke as follows: 1. For the Belle Avenue/King Street Intersection Improvement Project, in the general area of the 3300 block of King Street and surrounding streets, the City wants and needs certain real property rights, to include temporary construction easements, permanent easements, rights of ingress and egress, licenses or permits, fee simple interests, and such other real property interests as needed, as set forth in the Agenda Report to this Council dated February 4, 2013. The proper City officials and City staff are hereby authorized to acquire by negotiation the necessary real property interests and appropriate ancillary rights with respect to the real property parcels referred to in the above mentioned Agenda Report for such consideration as the City Manager may deem appropriate. All requisite documents shall be approved as to form by the City Attorney. 2. The City Manager is further authorized to execute appropriate acquisition documents for the above mentioned parcels for such consideration as deemed appropriate for the necessary interests, provided, however, the total consideration offered or expended, including costs, title search fees, appraisal costs, recordation fees, and other related costs shall not exceed the funds available in the project account for such purposes, without further authorization of Ord-authorize acquis of prop rights-Belle King Intersection Improvement Project doe 1 Council. Upon the acceptance of any offer and upon delivery to the City of appropriate acquisition documents, approved as to form and execution by the City Attorney, the Director of Finance is authorized to pay the respective consideration to the owners of the real property interest conveyed, certified by the City Attorney to be entitled to the same. 3. Pursuant to the provisions of Section 12 of the City Charter, the second reading of this Ordinance by title is hereby dispensed with. TTE ...lL) ,.r , ity Clerk. Ord-authorize acquis of prop rights-Belle King Intersection Improvement project doc 2 (SAOII 2 CITY COUNCIL AGENDA REPORT t_ To: Honorable Mayor and Members of City Council Meeting: February 4, 2013 Subject: Belle Avenue/King Street Intersection Improvement Project - Property Rights Acquisition Background: As part of the FY 2013 Capital Improvement Program, City Council appropriated $1 .12 million for storm drain improvement projects. This will be matched with $1 .1 million in Virginia Department of Transportation Revenue Sharing funds. One project included in the FY 2013 program of work is the installation of storm drain culverts for the Belle Avenue/King Street Intersection Improvement Project in the general vicinity of the 3300 block of King Street and surrounding streets. The City will need to acquire real property rights from private owners in order to construct, operate, and maintain the proposed storm drainage system. Considerations: City Council action is necessary to authorize the acquisition of real property rights needed for the Belle Avenue/King Street Intersection Improvement Project. The real property rights needed are outlined below, but are subject to minor variations of location and extent pending final engineering design details. Funding for acquisition of the real property rights is available in the project account 08-530-9734, Neighborhood Storm Drain Projects. Temporary construction and/or permanent easements of variable length and width, and fee simple acquisitions are required to accommodate construction activities and will affect ten (10) properties in the general vicinity identified above. These properties have been identified as follows: Tax map Address Owner Parcel Number 7100603 No address Belleview Creek Homeowners Association 7050104 3302 Dogwood Hill Road Louis and Mary Ann Maurelli 7050105 3306 Dogwood Hill Road Nancy Maurelli and Jeffrey Wood 7050103 205 Glade View Drive Donna and Veltie Blevins 7080524, 7080523, 3302 King Street Frances Short 7080522 7080602 3240 King Street William and Darlene Mullen 7090402 3230 King Street TRS Parkway House of Prayer 7080601 3103 Belle Avenue Parsell & Zeigler Development Corporation Recommended Action: Authorize the acquisition of real property rights needed to construct the proposed Belle Avenue/King Street Intersection Improvement Project by negotiation and execution of the appropriate acquisition documents by the City Manager, such documents to be approved as to form by the City Attorney. aLwith. P. � Christopher P. Morrill City Manager Distribution: Council Appointed Officers Sherman M. Stovall, Assistant City Manager for Operations Robert K. Bengtson, P. E., Director of Public Works Philip C. Schirmer, P.E., City Engineer 2 �Rm,l CITY OF ROANOKE istIL i° ' s DEPARTMENT OF FINANCE 'r-V. 215 Church Avenue,SW. Suite 461 PO Box 1220 p,, 1,"`� Roanoke, Virginia 24011-1220 Tellcphonc'. (540)853-2821 Fax 154(11853-6142 ANDREA IS REN I ANN H.SHAWN/ER.(RA Assistant Director of Finance Director of Finance February 4, 2013 Dear Mayor Bowers and Members of City Council: Subject: December FY13 Financial Report - City of Roanoke The following financial report provides commentary on the City's financial results for the six months ended December 31 , 2012. FY13 year-to-date revenues increased 1 .0% or $943,000 from the prior year as adjusted for Daycare and the Meals tax rate reduction and as presented in the accompanying financial statements. In comparison, the budgeted increase was 0.4% when comparing the FY13 adopted budget against the FY12 adjusted final results. Growth resulted from favorable results in other local taxes, permits and fees, funding from the Commonwealth, and charges for services. Significant year-to-year variances are explained in further detail in this report. Year-to-date expenditures in FY13 increased 1 .3% from the prior year as adjusted for Daycare and Eat for Education funding of Roanoke City Public Schools. The adopted expenditure budget for FY13 was 0.1% or $207,000 higher than the adjusted FY12 actual. Current year expenditures are ahead of budget related to higher workers' compensation, correctional facility costs and increased street maintenance costs. A 3.0% pay raise for employees went into effect July 2012 and will affect comparisons throughout the year. Also, to the Sheriff's Department employees enrolled in the Virginia Retirement System (VRS), an additional pay increase of 5.0% was provided to offset an employee contribution of 5.0%. The City expects to meet its overall expenditure budget for FY13 and carefully manages the budget to ensure obligations are met. Major expenditure variances are described in further detail in the expenditure section of this report. Revenues: Commentary on the significant categories of revenues and/or significant revenue variances is provided as follows: Honorable Mayor and Members of Council February 4, 2013 Page 2 General Property Tax revenues were below FY12 by 0.9% or $366,000. Real Estate taxes decreased slightly. Public Service Corporation taxes increased but were offset by decreased Personal Property taxes resulting from higher exonerations. The vast majority of Personal Property Taxes are collected during the final months of the fiscal year. Other Local Tax revenues increased 3.2% or $681 ,000 compared to the same period in FY12 as adjusted for the meals tax rate reduction. The Transient Occupancy tax performed well with growth of 6.7% as a result of growth in room demand. Due to the Roanoke Valley Convention and Visitors Bureau's endeavor to increase media coverage, there has been a significant increase in travel to the city. Sales tax increased 1 .9% or $117,000 with some of the larger businesses posting slight increases. This tax is received two months in arrears so December revenues reflect October year to date sales. The favorable results were in part due to increased retail and restaurant activity following the late June derecho event. Food and Beverage tax increased 4.8% or $237,000 over the prior year when adjusted for the change in the tax rate. Permits, Fees and Licenses increased by 25.9% or $112,000 compared to FY12 mainly as a result of increased building inspection fees from a few major projects, such as the new Fed Ex Facility, the Shenandoah Building and the Elmwood Park Renovations. Revenue from the Use of Money and Property decreased by 23.3% or $21 ,000 compared to the same period in FY12, primarily a result of lower interest earnings. Intergovernmental revenues adjusted for the change in Daycare, increased 1 .4% or $303,000. Local Aid to the Commonwealth was favorable due to a decrease in the City's required payment to the State. Also contributing to the variance were increased reimbursements for Foster Care and the timing of Comprehensive Service Act and Compensation Board reimbursements. end Exp itures: The fiscal year 2013 adopted General Fund expenditure budget totaled $253.0 million and in addition, included funding of approximately $1 .1 million to cover contracts and purchase orders made during fiscal year 2012 but not paid by the end of that year. Based on a $400,000 or 10% variance threshold at the category level, variances are discussed as follows: Honorable Mayor and Members of Council February 4, 2013 Page 3 Public Safety was up 2.1 % or $675,000 primarily due to increased Jail health care charges resulting from an increase in base health care cost, expansion in dental and psychiatric hours provided and additional healthcare coverage. These additional services were added based on inmate needs as determined by the Jail and the health care provider, Conmed. Also contributing was an increase in workers' compensation costs and Department of Technology charges offset by reduced off duty police wages related to the Shenandoah Building. Public Works increased 6.3% or $846,000 from the prior year due to increased paving and sidewalk maintenance costs and costs related to the derecho event. Nondepartmental decreased 15.1% or $455,000 primarily related to reduced transfers to the Capital Projects Fund which can vary from year to year. The transfer was higher in the prior year due to the receipt of a Market Building developer fee in FY 12. Civic Facilities Fund In December, the Civic Center held 28 events with 27,268 attendees. This was two more events, and 4,824 more attendees than in December 2011 . The number of December 2012 events fell short of the number of budgeted events by four, while attendance fell short of budget by 2,640. The programming at the Civic Center covers a wide variety of entertainment events which can cause comparisons between years to vary widely. Event highlights for December included WWE wrestling, Disney on Ice, Under the Street Lamp, Shrek the Musical, Scrooge, and The Nutcracker. In FY13 to date, there have been 126 events with 94,119 attendees. This was an increase of 7.7% or nine more events, and an increase of 21 .7% or 16,774 more attendees compared with the same period in FY12. The FY13 year-to-date Operating Loss for the Civic Center was $1 ,000,000, an improvement of 6.8% or $73,000 from FY12. Revenues decreased by $345,000, while expenses decreased by $418,000. The year-to-date Change in Net Assets for FY13 was a decrease of $202,000, compared to a FY12 decrease of $323,000, a 37.4% or $121 ,000 improvement. January programs included concerts by Miranda Lambert and Zac Brown Band, the Roanoke Valley Gun Show, the annual Home and Garden Show and the Guns and Hoses charity hockey game. Through December, the net operating loss for Honorable Mayor and Members of Council February 4, 2013 Page 4 Global Spectrum, which manages the Civic facilities, has deteriorated $265,000 compared to their original FY13 year-to-date budget. The year to date decrease from budget resulted from fewer "big" events in FY13, mainly concerts, some of which were replaced with smaller events. Parking Fund The City's Parking Fund operates seven garages and five surface lots with a total FY13 budget of $3.3 million. While each facility generates varying levels of income or loss, the Parking Fund as a whole meets all cash flow needs, including debt service, without a General Fund subsidy and generates sufficient working capital to fund facility improvements and repairs. FY13 year-to-date operating revenues through December decreased 5.9% or $99,000 compared to FY12. Facility revenues decreased about 4.9% or $71 ,000. Seven facilities are ahead of FY12 and five facilities are behind FY12. All major customers are current. The vast majority of revenue decline is due to the loss of long term parkers, a result of the relocation of CBIZ from the downtown area and businesses utilizing fewer spaces. This decrease was partially offset by additional lower paying residential parkers. The remaining $28,000 revenue decrease was due to lower on-street parking ticket fines and fees as a by-product of downtown construction as well as Virginia Western Community College (VWCC) initiating their own ticketing program in July 2011 . The early months of FY12 still saw some ticket revenues from VWCC. FY13 revenues contain no revenues from VWCC. On the expense side, spending levels for FY13 are up 17.2%, or $113,000, compared to FY12. This is partially due to $33,000 of expense for a Parking Coordinator position charged to the Parking Fund in FY13. In FY12, this position was charged to General Fund. In addition, year-to-date maintenance expenses are up about $41 ,000, driven primarily by a new alarm system at Church Avenue. Year-to-date water and electric expenses also increased approximately $17,000. While some Parking Fund expenses have increased, the City is making needed investments in its parking infrastructure. City of Roanoke Pension Plan The Pension Trust Fund experienced an investment gain of 7.4% for the fiscal year- to-date through December 2012, which reflects gains in the domestic equity, international equity, convertible bond, real estate, fixed income, and alternative asset categories of investments. Investment performance for this period was Honorable Mayor and Members of Council February 4, 2013 Page 5 slightly above the Policy Portfolio benchmark of 7.1%, due to performance in the international equity, fixed income, convertible bond, and real estate investment allocations. Pension Plan investment decisions are made with a long-term view, and the Roanoke Plan has outperformed its benchmark on year to date, one, three and five year measures. For the six month period ending December 2012, Plan Net Assets increased $11 .6 million. This was a result of $5.3 million in employer contributions and $21 .8 million in net investment gains offset by $15.5 million in benefit payments and Plan administrative expenses. Benefits Paid to Participants increased 4.1% due to a combination of the 1 .5% cost of living adjustment provided to eligible retirees effective July 1 , 2013 and higher retirement allowances having been earned by more recent retirees. Closing In closing, the economy has continued to expand at a moderate pace. The fiscal cliff was averted, but both consumers and businesses remain in austerity mode. This may lead to a weak economy for 2013. The November 2012 unemployment rate for the Roanoke MSA was 5.6% as compared to 5.3% for Virginia and 7.4% for the United States. The Federal Reserve is continuing its policy to hold interest rates at all-time lows and predicts this to continue at least as long as the U.S. unemployment rate remains above 6.5% and inflation is controlled. City taxes post promising growth thus far in FY13. Sales tax has grown, and the City continues to benefit from consumer spending through the meals and lodging taxes. Revenues and expenditures should perform according to budget as the year progresses. Please contact me with any questions you have on these financial statements. Sincerely, 09 Sick Ann H. Shawver Director of Finance Attachments Honorable Mayor and Members of Council February 4, 2013 Page 6 c: Christopher P. Morrill, City Manager Daniel J. Callaghan, City Attorney Drew Harmon, Municipal Auditor Stephanie M. Moon, City Clerk Sherman M. Stovall, Assistant City Manager R. Brian Townsend, Assistant City Manager Amelia C. Merchant, Director of Management and Budget Deborah J. Moses, Parking Facilities Manager Robyn L. Schon, General Manager, Global Spectrum Rita D. Bishop, Superintendent, Roanoke City Public Schools Curtis Baker, Deputy Superintendent of Operations, Roanoke City Public Schools City of Roanoke,Virginia Report of City Manager Transfers Six Months Ended December 31,2012 (Unaudited) Transfer Number Date Explanation From To Amount CMT12-00108 07/09/12 Impound Lot Improvements General Fund Contingency Captial Fund Contingency $ 40,000 CMT12-00109 07/13/12 Operational Support for Local General Fund Contingency Roanoke Arts Commission; 35,000 Colors;Cremations Social Services CMT12-00111 07/18/12 Office Chairs General Fund Contingency General District Court 11,400 CMT12-00113 07/26/12 Small Business Development Memberships&Affiliations Economic Development 10,000 Center Support CMT12-00152 09/05/12 Automated Container General Fund Contingency Solid Waste Management 50,000 Replacement CMT12-00160 09/24/12 Reimbursement to HUD for Capital Fund Contingency Neighborhood Services 12,216 Unspent Funding for Cherry Hill Project CMT12-00193 12/13/12 Purchase of Replacement Jail Fleet Management 27,864 Vehicle Notes: Under City Code section 2-121,the City Manager has authority to make transfers up to$75,000 between departments from July through March and in any amount from April to June.The City Manager has the authority to make unlimited transfers within departments. The scope of this report is limited to interdepartment transfers that are$10,000 or greater. 1 City of Roanoke,Virginia Report of City Manager Contingency Six Months Ended December 31,2012 (Unaudited) Transfer Number Date Explanation To Amount Balance of Contingency at July 1,2012 $ 1,175,627 Contingency Transfers: CMT12-00109 07/13/12 Operational Support for Local Colors Roanoke Arts Commission;Social (35,000) Cremations Services CMT12-00181 11/09/12 Governors Housing Conference Planning,Building,8 Development (2,155) Tour Expenses CMT13-00002 01/09/13 4th Quarter Subsidy for FY12(Paid Virginia Cooperative Extension (14,975) in FY13) Available Contingency at December 31,2012 $ 1,123,497 2 CITY OF ROANOKE.VIRGINIA GENERAL FUND FOR THE SIX MONTHS ENDED DECEMBER 31,2012 STATEMENT OF REVENUE (UNAUDITED) Current Revenue Actual Actual Percent of Revenue Budget July 1-December31 July 1-December31 FY13 vs FY12 Budget Revenue Source Budget Variance 2012-2013 2011-2012 Variance Received General Property Taxes $ 103,924000 $ (62717,181) $ 41.208.819 $ 41573035 (09%) 397% Other Local Taxes 71456,200 (49327079) 22.129,121 21008352 3.2% 310% Permits,Fees and Licenses 1,013,000 (467,061) 545,939 433,475 25.9% 53.9% Fines and Forfeitures 1,392,000 (786,604) 605,396 587,130 3.1% 43.5% Revenue from Use of Money and Property 210,000 (139,915) 73085 91,017 (23.3%) 33.4% Intergovernmental 64,415000 (42,110,630) 22,304,370 21,999,150 1 4% 34.6% Charges for Services 7,767,000 (3,931,385) 3.835.515 3,617,520 6.0% 49.4% Internal Services 2,632,000 (1,513,182) 1,118318 1,192,391 (6.2%) 42.5% Transfers From Other Funds 60,012 (10,000) 50,012 100.0% 83.3% Miscellaneous Revenue 471,000 (250 225) 220775 201 157 98% 46.9% Subtotal $ 253,340,212 $ (161,253,262) $ 92,086.950 $ 91,143,627 1.0% 36.3% 2 Cents Meals Tax component 1,982,843 Daycare 1,422,617 Total $ 94,549,087 STATEMENT OF E XPENDITURES AND ENCUMBRANCES (UNAUDITED) Current Actual Actual Percent of Expenditure Uncommitted July 1-December31 July 1-December31 FY13 vs FY12 Budget Expenditures Budget Balance 2012.2013 2011-2012 Variance Obligated General Government $ 13,398,139 $ 8,767,234 $ 6,630.905 $ 6373297 (0.6%) 49.5% Judicial Administration 7,805,023 3,960,111 3,644.912 3,727,690 3.1% 49.3% Public Safety 59,695,003 26,967.561 32,727,482 32,052,813 2.1% 548% Public Works 25,070,530 10777003 14,293,527 13.447,341 63% 57.0% Health and Welfare 37,116,071 19,541,997 17,574,074 17,477,669 0.6% 473% Parks,Recreation and Cultural 9,495,696 4492155 5,003,541 3001509 0A% 527% Community Development 6013677 3276.060 3,137,617 3.057.930 26% 48.9% Transfer to Debt Service Fund 14,005,255 3,147397 10,057,858 10,713,989 1.3% 775% Transfer to School Fund 72,778400 36,419.889 36,350,511 36.049887 0.8% 500% Nondepartmental 8,650 739 6 094 481 2560,258 3,015 055 (15.1%) 295% Subtotal 254,424,573 $ 121.443.888 $ 132,980,685 $ 131,217,180 1.3% 52.3% Eat for Education 2,356,428 Daycare 1,801,668 Total $ 135,375,296 3 CITY OF ROANOKE,VIRGINIA CIVIC FACILITIES FUND COMPARATIVE STATEMENT OF REVENUES AND EXPENSES FOR THE SIX MONTHS ENDED DECEMBER 31, 2012 (UNAUDITED) FY 2013 FY 2012 Operating Revenues Rentals $ 1,255,922 $ 1,519584 Event Expenses 536,086 619,166 Advertising 72,562 85576 Admissions Tax 164,727 169504 Facility Surcharge/Ticket Rebate 156 422 185,318 Commissions 43,540 1.624 Ancillary 36,539 37,287 Miscellaneous 78,429 70,740 Total Operating Revenues 2,344,227 2,689,199 Operating Expenses Personal Services 622,059 633,663 Operating Expenses 2,097,134 2,481,872 Management Fees 182,841 177,000 Depreciation 441,876 469,230 Total Operating Expenses 3,343,910 3,761,765 Operating Loss (999583) (1,072,566) Nonoperating Revenues/(Expenses( Investment Income 28,484 28,162 Interest Expense (244,336) (292,542) Net Nonoperating Expenses (215,852) (264,380) Loss Before Transfers and Contributions (1,215,535) (1,336,946) Transfers and Contributions Transfer from Capital Projects Fund - 25,000 Transfer from General Fund 1,013,068 988,550 Net Transfers and Contributions 1,013,068 1,013,550 Change in Net Assets $ (202467) $ (323,396) 4 CITY OF ROANOKE, VIRGINIA PARKING FUND COMPARATIVE STATEMENT OF REVENUES AND EXPENSES FOR THE SIX MONTHS ENDED DECEMBER 31, 2012 (UNAUDITED) FY 2013 FY 2012 Operating Revenues Market Garage $ 229,637 $ 258,316 Elmwood Park Garage 267,773 280,235 Center in the Square Garage 146,290 144,505 Church Avenue Garage 284,381 322,765 Tower Garage 182,503 176,073 Gainsboro Garage 68,065 86,454 Campbell Garage 41,683 29,973 Williamson Lot 41,500 47,306 Higher Ed Center Lot 29,290 27,233 Market Lot 10,877 10,079 Elmwood Lot 38,166 37,767 Warehouse Row Lot 21,112 16,145 West Church/YMCA Lots 13,135 10,946 Off Street Parking Violations (All Locations) 20,780 18,497 On Street Parking Violations 174,978 202,902 Total Operating Revenues 1,570,170 1,669,196 Operating Expenses Operating Expenses 770,137 656,971 Depreciation 412,032 411,306 Total Operating Expenses 1,182,169 1,068,277 Operating Income 388,001 600,919 Nonoperating Revenues/(Expenses) Investment Income 26,671 24,639 Miscellaneous 17,455 - Interest Expense (330,884) (355,408) Net Nonoperating Expenses (286,758) (330,769) Income Before Transfers and Contributions 101,243 270,150 Transfers and Contributions Transfer from Capital Projects Fund - 6,154 Net Transfers and Contributions - 6,154 Change in Net Assets $ 101,243 $ 276,304 5 CITY OF ROANOKE,VIRGINIA CITY TREASURERS OFFICE GENERAL STATEMENT OF ACCOUNTABILITY FOR THE MONTH ENDED DECEMBER 31,2012 TO THE DIRECTOR OF FINANCE: GENERAL STATEMENT OF ACCOUNTABIUTY OF THE CITY TREASURER OF THE CITY OF ROANOKE,VIRGINIA FOR THE FUNDS OF SAID CITY FOR THE MONTH ENDED DECEMBER 31,2012. BALANCE AT BALANCE AT BALANCE AT NOV 30,2012 RECEIPTS DISBURSEMENTS DEC 31,2012 DEC 31,2011 CONSOLIDATED FUNDS $59,702,768.63 $16,211,331.95 $26,501,952.18 $49,412,148.40 $43,762,283.39 CERTIFICATE I HEREBY CERTIFY THAT THE FOREGOING IS A TRUE STATEMENT OF MY ACCOUNTABILITY TO THE CITY OF ROANOKE,VIRGINIA FOR THE FUNDS OF THE VARIOUS ACCOUNTS THEREOF FOR THE MONTH ENDING DECEMBER 31,2012.THAT SAID FOREGOING: CASH CASH IN HAND $7,895.78 CASH IN WELLS FARGO BANK 3,968,831.34 CASH IN VALLEY BANK 2,905.14 INVESTMENTS: LOCAL GOVERNMENT INVESTMENT POOL 28,219,977.65 SMITH BARNEY GOVERNMENT MONEY MARKET FUND 2,798,841.76 CERTIFICATES OF DEPOSIT 4,011.759.06 U.S.AGENCIES 4,000,000.00 VIRGINIA AIM PROGRAM(U.S.SECURITIES) 21,019.31 VIRGINIA SNAP PROGRAM(U.S.SECURITIES) 8,379,879.40 TOTAL $48,412,149.40 JANUARY 15,2013 • EVELYN .POWERS,TREASURER 6 CITY OF ROANOKE PENSION PLAN STATEMENT OF CHANGES IN PLAN NET ASSETS FOR THE SIX MONTHS ENDED DECEMBER 31, 2012 (UNAUDITED) FY 2013 FY 2012 Additions/(Reductions): Employer Contributions $ 5,262,527 $ 5,667,960 Investment Income Net Appreciation/(Depreciation) in Fair Value of Investments 18,117,286 (17,835,844) Interest and Dividend Income 3,994,756 3,610,427 Total Investment Gain/(Loss) 22,112,042 (14,225,417) Less Investment Expense 330,964 229,566 Net Investment Gain/(Loss) 21,781,078 (14,454,983) Total Additions/(Reductions) $ 27,043,605 $ (8,787,023) Deductions Benefits Paid to Participants $ 15,164,444 $ 14,561,613 Administrative Expenses 298,535 296,966 Total Deductions 15,462,979 14,858,579 Net Increase/(Decrease) 11,580,626 (23,645,602) Net Assets Held in Trust for Pension Benefits: Fund Balance July 1 320,545,500 330,416,109 Fund Balance December 31 $ 332,126,126 $ 306,770,507 7 CITY OF ROANOKE PENSION PLAN STATEMENT OF PLAN NET ASSETS DECEMBER 31, 2012 (UNAUDITED) FY 2013 FY 2012 Assets Cash $ 1,171,300 $ 1,373,488 Investments, at Fair Value 333,785,976 308,126,433 Accounts Receivable 9,154 - Due from Other Funds 159 790 Total Assets $ 334,966,589 $ 309,500,711 Liabilities and Net Assets Liabilities: Due to Other Funds $ 2,839,540 $ 2,722,148 Accounts Payable 923 8,056 Total Liabilities 2,840,463 2,730,204 Net Assets Held in Trust For Pension Benefits $ 332,126,126 $ 306,770,507 8 7 . b. 1 . City of Roanoke Financial Report Six Months Ended December 31 , 2012 FY13 General Fund Overview • FY13 adopted revenue budget 0.4% above FY12 actual adjusted for Daycare and Eat for Education. • Revenues YTD increased 1 .0% in FY13 compared to FY12 as adjusted. • Other Local taxes increased 3.2%. Sales, Cigarette, Prepared Food, Telecommunication, and Transient Occupancy taxes had favorable results. • Expenditures are budgeted at 0. 1 % below adjusted FY12 actual. • Expenditures YTD increased 1 .3% compared to FY12 as adjusted, primarily resulting from increases in Public Safety and Public Works. • The General Fund will be managed so as to remain within budget for the year. r ,_ . Sales Tax Growth All FY13 Revenue Estimate $18. 788 M 8.1 8.0 c 7.9 • Prior YTD Actual O ❑ YTD Budget 7.8 ■ YTD Actual 7.7 7.6 Five Months Ended 11/30 Sales tax revenues increased 2 .9% . Higher revenues were generated in July by increased activity following the late June derecho event. 3 Continued Meals Tax Growth FY13 Revenue Estimate $ 12.502 M 5.30 5.20 • Prior YTD Adjusted = 5.10 El YTD Budget 0 ® YTD g 5.00 Actual 4.90 4.80 Five Months Ended 11/30 Revenue was 2 . 0% higher than FY13 budget. Adjusting for the tax rate change effective July 1, 2012, revenues were 4. 7% over prior year. 4 Strong Performance in Lodging Tax th Transient Occupancy Tax Revenue Estimate $3 . 153 M 1 .75 1 .70 1 .65 ■ Prior YTD -_°— ❑ YTD Budget m 1 .60 II Actual 1 .55 1 .50 Six Months Ended 12/31 Lodging tax revenue increased 6.7% compared to FY12 indicating an increase in travel to the area . 5 Cigarette Tax Exceeding Budget Cigarette Tax Revenue Estimate $2.409 M 1 .30 1 .28 = 1 .26 • Prior YTD ° n YTD Budget 1 .24 ■ YTD Actual 1 .22 1 .20 Six Months Ended 12/31 Cigarette tax revenue has increased 4.5% since FY12 and is 2 .4% higher than budget. 6 Admissions Tax Revenue Down but Improving Admissions Tax Revenue Estimate $0.420 M 0.23 = 0.22 II Prior YTD ° — YTD Budget 0.21 ■ YTD Actual 0.20 Six Months Ended 12/31 Admissions tax revenue decreased 0.7% since FY12 and is 2.2% below budget. Comparatively, the prior month was down 4.8% year to date. Fundin g From the Commonwealth 25 % of Budget Budgeted revenues up $.807M or 1 % from FY12 FY13 FY12 FY13 % FY13 % Revenue Dec YTD Dec YTD $ Change Change Collect Trend Non- $ 214,000 $ 67,000 $ 147,000 219.4% 2.6% categorical Shared 2,640,000 3,411 ,000 ( 771 ,000) ( 22.6%) 30.0% Social 10,017,000 9,124,000 893,000 9.8% 36.3% it Services Other 9,431 ,000 9,397,000 34,000 0.4% 47.7% At- Categorical • Non-categorical increase due to reduction in required Local Aid to the Commonwealth • Shared expenses decrease resulted from timing of Compensation Board Reimbursement • Social Services decreased from timing of CSA reimbursements offset by increased Foster Care reimbursements Note: Social Services for FY12 has been adjusted for the change in Daycare. 8 Other Local Revenues All Other Revenues Comprise 5% of Budget FY13 FY12 FY13 % FY13 Revenue Dec YTD Dec YTD $ Change Change Collected Trend Permits $ 545,000 $ 433,000 $ 112,000 25.9% 53.9% 1. Fines & 605,000 587,000 18,000 3. 1 % 43.5% 1. forfeitures Interest & 70,000 91 ,000 ( 21 ,000) (23. 1 %) 33.4% rental Charges for 3,836,000 3,618,000 218,000 6.0% 49.4% services Internal 1 , 119,000 1 , 192,000 ( 73,000) (6. 1 %) 42.5% services Miscellaneous 221 ,000 201 ,000 20,000 10.0% 46.9% l■ • Permits up from increased Building and Inspection Fees from a few major projects • Charges for services increased due to improved EMS collections • Internal services down from decreased Internal charges for engineering for Market Building Renovations, deceased Occupational Health charges and timing of true-up for School Resource and Dare officers • Miscellaneous increased due to proceeds from a class action suit with Verizon 9 Personnel ( Salary/Benefit) Lapse Performing Ahead of Target u, $50 o $40 $30 - y $20 cv cvi) $10 Target Actual 6 Mo Ended 12/31 Fiscal Year savings projected to exceed budget by $80,000. YTD expenditure is .04% or $21 ,200 ahead ,0 of target. . . Workers' Compensation .1... Expenses Above Target $2,000 y $1 ,500 2 $1 ,000 ca � $500 s $0 ~ Target Actual 6 Mo Ended 12/31 YTD expense is 94. 1 % or $788,000 above target of $837,500 related to an increase in expenditures on large claims and as a result of several older claims with II ongoing costs. Comprehensive Services Act Expenses Below Target $5.0 $4.0 2 $3.0 ° $2.0 $1.0 $0.0 FY 2012 Actual FY 2013 Actual Target 6 Mo Ended 12/31 YTD expenses are 5.8% or $229, 100 below target of $3.9M . 12 Residential Juvenile Detention 'Alt Expenses Slightly Above Target $1 ,000 N $750 � $500 (I) $250 s $0 Target Actual 6 Mo Ended 12/31 YTD expense 10.4% or $52,000 above target of $500,000 Solid Waste Tipping Fees Above Target $2, 000 $1 ,500 = $1 ,000 (') $500 Target Actual 6 Mo Ended 12/31 YTD costs are 0.8% or $9,000 above target of $1 .0M . Tipping Fees increases due to derecho storm debris. Reimbursement for storm related damages has been applied for from FEMA and VDEM . 14 Motor Fuel Expenses 111 - Above Target (,) $1 ,000 $750 $500 0 $250 Target Actual 6 Mo Ended 12/31 YTD expense 3% or $27,200 above a non-seasonally adjusted target of $914k. Increase above target is attributed to derecho storm related clean up expenses. Costs are controlled by practice of contracting for fuel . 15 Civic Facilities Fund Comparative Statement of Revenues and Expenses For the Six Months Ending December 31 , 2012 FY 2013 FY 2012 Variance Total Operating Revenues $ 2,344,227 $ 2,689,199 (13%) Total Operating Expenses 3,343,910 3,761,765 11% Operating Loss (999,683) (1,072,566) 7% Net Nonoperating Expenses (215,852) (264,380) 18% Loss Before Transfers and Contributions (1,215,535) (1,336,946) 9% Net Transfers and Contributions 1,013,068 1,013,550 0% Change in Net Assets $ (202,467) $ (323,396) 37% • 126 events FY13 YTD which is an increase of nine events over one year ago and an increase of 21 .7% or 16,774 attendees. • December 2012 had four fewer events and 2,640 less attendees than budget. • December events included VWVE wrestling, Disney on Ice, Under the Street Lamp, Shrek the Musical, Scrooge, and the Nutcracker. • Decreased operating expenses which outpaced decreased operating revenues contributed to an operating loss improvement compared to prior year. 16 Parking Fund Comparative Statement of Revenues and Expenses For the Six Months Ending December 31 , 2012 FY 2013 FY 2012 Variance Total Operating Revenues $1,570,170 $1,669,196 (6%) Total Operating Expenses 1,182,169 1,068,277 (11%) Operating Income 388,001 600,919 (35%) Net Nonoperating Expenses (286,758) (330,769) 13% Income Before Transfers and Contributions 101,243 270,150 (63%) Transfer from Capital Projects Fund - 6,154 (100%) Change in Net Assets $ 101,243 $ 276,304 (63%) • Operating Revenues decreased $99K primarily due to loss of long term parkers resulting from the relocation of CBIZ and businesses requesting fewer parking spaces. • Parking Fund operating expenses increased $113K mainly resulting from a new alarm system at Church Avenue and increased water and electric expense. 17 Pension Plan Trust Outpacing Policy Benchmarks at Most Measurement Intervals Roanoke Asset Allocation 12/31 /12 Performance Period Pension Plan Policy One Month 1.4% 1.6% r ---N _.......„„14 1 Fiscal YTD 7.4% 7.1% One Year 15.3% 13.3% v Three Years 10.0% 9.3% Five Years 3.6% 2.8% • US Equities 400 IMMEIVII ❑ ❑ Cash Equiv Low (2/28/09) • Real Estate 350 ' • 6/30/08 ❑ Balanced 300 iI ❑Convertibles l FM I ❑ 6/30/09 • International Equities • US Fixed Income 250 ' ■ 6/30/10 ❑ Intemational Emerging Equities Ir. • 6/30/11 • Infrastructure Funds 200 II I 150 III 6/30/12 I' I ❑ 12/31/12 100 L ❑ High (10/31/07) Pension Plan assumed rate of return is Market Value Assets 7.75% (Millions) 18 n Trends 9.0%J Sty 8.0% ' ❑ Dec 11 7.0%1 ❑ ■ Jun Mar 12 12 5.0%-/ :iTITTIT1 .7 El Oct 12 Roanoke VA US Nov 12 MSA November unemployment rates decreased for the US and Virginia but increased slightly for Roanoke MSA. Trends indicate closing of gap between Statewide and Roanoke MSA unemployment rates. 19 City Performance Stable Through December • Several local taxes continue to demonstrate strong growth : Sales , Meals and Lodging taxes in particular • Expenditures through December are ahead of budget but are expected to be managed to remain in line • Pension Plan is performing above policy target at all measurement intervals with the exception of the current month Ko CITY OF ROANOKE A1:' DEPARTMENT OF FINANCE �I 215 Church Avenue,SW, Suite 461 • PO Box 1220 L�Rt1,44 Roanoke, Virginia 24011-1220 Telephone: (540)853-2821 Fax: (540)853-6142 ANDREA F.TRENT ANN H.SHAW VER,CPA Assistant Director of Finance Director of Finance February 4, 2013 Honorable Mayor and Members of Council Roanoke, VA Dear Mayor and Members of City Council, I am pleased to share with you that Roanoke was reaffirmed AA+with a stable outlook by Fitch Ratings. Attached is Fitch's press release. It acknowledges the strong tax base, Council-adopted financial policies with attainment of our 10% target for unassigned General Fund reserve and Roanoke's role as the regional anchor in our part of the state. We have also been notified by Standard & Poor's of reaffirmation of a AA rating with a stable outlook. They cite Roanoke's strong management, stable finances and growing economy. We will send you that report upon receipt next week. It is our goal to obtain an upgrade to AA+ at some point in the future once we have made some additional progress in funding of our reserves and other initiatives. We are on the right track for this, and S & P is likely moving toward a more formulaic ratings method which will assist the effort. Also attached is a copy of the presentation made to the rating agencies during our trip to New York last week. The team represented Roanoke well in conveying City Council's commitment to strong financial management, the vitality of our city, the exciting development projects - both completed as well as ongoing, and the quality of life offered residents and visitors to our community. Thank you for your continued leadership and commitment to good governance in enabling the City to receive this strong rating performance. Ratings of this high quality enable us to make important investments in the community at the lowest possible cost of borrowing. Please let me know if you have questions or if I can provide any additional information. Sincerely, 10- V-70 Ann H. Shawver Director of Finance c: Council Appointed Officers FitchRatings FITCH RATES ROANOKE, VA'S GO'S 'AA+'; OUTLOOK STABLE Fitch Ratings-New York-30 January 2013: Fitch Ratings assigns a rating of'AA+' to the following general obligation(GO)bonds to be issued by Roanoke,Virginia(the city): --$11,105,000 GO public improvement bonds, series 2013A(tax-exempt); --$13,245,000 GO public improvement refunding bonds, series 2013B (tax-exempt); --$7,695,000 taxable GO public improvement refunding bonds, series 2013C. Proceeds of the series 2013A bonds will be used to fund various improvement projects. Proceeds of the series 2013B and series 2013C (taxable) bonds will be used to advance refund certain outstanding GO bonds of the city. The bonds are scheduled to be sold competitively on Feb. 12, 2013. In addition, Fitch affirms the 'AA+' rating on approximately$164 million of outstanding GO bonds of the city. The Rating Outlook is Stable. SECURITY The bonds will be general obligations of the city, secured by the irrevocable pledge of the city's full faith and credit and unlimited taxing authority. SENSITIVITY/RATING DRIVERS STABLE FINANCIAL PROFILE: Reserve levels have increased following a series of positive o _ f o r cash flow and operating results from fiscal years 2009-2012. The city targets a 10% set aside emergency purposes, which Fitch believes provides an adequate cushion at the current rating given the city's other credit characteristics. ECONOMIC HUB FOR WESTERN VIRGINIA: Roanoke is a regional economic hub, with a diverse economy that leverages the city's employment sector strengths in health care and transportation. Growing opportunities in biomedical research lend additional employment and income stability. AFFORDABLE DEBT POSITION: Debt levels are moderate and servicing costs affordable. Additional capital needs and issuance plans are not expected to impact the debt profile, given the moderate rate at which existing obligations are amortized. CREDIT PROFILE Roanoke is located in rural western Virginia along Interstate 81, at the southern end of the Shenandoah Valley and approximately 170 miles west of Richmond. The city has a stable population of approximately 97,000, making it the largest city in the commonwealth west of the state capital. STABLE OPERATIONS AND RESERVES GUIDED BY PRUDENT POLICIES The city concluded fiscal 2012 with a modest net surplus (after transfers) in the general fund of $170,000(or 0.07%of total spending of$258 million). Fiscal 2012 was the fourth consecutive year a net surplus was recorded. During this period, the year-end unrestricted fund balance improved to $27 million or 10.5% of spending. Recently adopted fiscal policies target a 10% reserve for working capital/emergency purpose. J By policy the city adopts a balanced budget excluding the use of one-time measures or existing fund balance. The fiscal 2013 budget, which totals $252.9 million or a 2.28% decrease from fiscal 2012, is performing on target based on mid-year results presented by management. The city expects close to break-even operations at year-end at a minimum, which appears reasonable given year-to-date results. The general fund budget is supported by a diverse resource mix led by property taxes at 40% of total revenue. Property taxes are generally very stable and derived from a diverse tax base with excellent collection rates. For the first time in Roanoke's history, the assessed value (AV) of real estate, excluding new construction, declined in fiscal 2013 by 1.64%. Declines are projected to continue in fiscal 2014. The city's tax rate and levy is not subject to statutory or charter limitation or cap, affording the city the ability to offset AV declines and maintain revenue stability. The tax rate has been flat or has declined each year since at least fiscal 2002, and at $1.19 per $100 of AV is slightly higher compared to several city/county rates in the region. The remainder of discretionary general fund revenue is largely derived from a mix of broad-based taxes including sales tax (7%), utility tax (4%), business license tax (5%), food and beverage tax (7%)and telecommunications tax(3%). The city has independent rate setting authority with respect to the majority of these sources,which affords additional financial flexibility. Although these revenues are potentially volatile given their consumption-based nature, the city's revenue forecasting has proved fairly accurate in recent fiscal periods, and the continued maintenance of solid reserve levels offers a cushion in the event of an unanticipated decline in collections. WESTERN VIRGINIA ECONOMIC ANCHOR Roanoke serves as the regional retail, transportation, manufacturing, and healthcare hub, a position bolstered by its location within the crossroads of major highway and rail systems and complemented by its airport. As the regional center for economic activity, employment opportunities are fairly diverse and the city's unemployment rate continues to track below that of the U.S. at 6.8% in November 2012. The Roanoke region is fairly mature, and growth expectations are modest. Annual average employment gains of roughly 1%are forecasted for the period 2013-2016 by Global Insight. Income levels for city residents trail those of the state by a good margin. A low regional cost of living may offset this risk to a degree. The city's low income has not detracted from its retail base, which is anchored by a regional mall and benefits from a significant student population of more than 91,000 within a 60-mile radius of the city. Retail sales per capita are 160% of the state average. The city's largest employment sector, health care and social assistance, comprises 17.4% of employment and is anchored by Carilion Health. Carilion, which is headquartered in Roanoke, is also the city's largest taxpayer (at 2.7% of total assessed value (AV)) and private sector employer (over 2,000 employees). The 703-bed Carilion Roanoke Memorial Hospital is one of the largest hospitals in the state and recently received a $105 million renovation adding a new emergency department, labor and delivery unit, and children's hospital. Carilion recently partnered with Virginia Tech to open a new $59 million school of medicine and research, Virginia Tech Carilion (VTC). VTC has experienced strong demand since enrolling its inaugural class in fall 2010 and there are plans to steadily expand the current scope of research. MATURE,STABLE TAX BASE The city's tax base has been fairly stable,benefiting from the absence of speculative building during the housing boom. AV increased at a compound annual growth rate(CAGR)of 5.6%per year from fiscal 2000 -2009. Recent success in land reuse and redevelopment, particularly for residential and retail purposes in the city's downtown area, played an important role in these results. Building activity has softened since the recession, slowing total assessed value growth to 2% from fiscal 2010 - 2012. Following the 1.2% real estate AV decline in fiscal 2013 a less than a 1% decline is projected for 2014. AFFORDABLE DEBT LEVELS Debt is presently affordable, and expected to remain so going forward. Debt servicing costs total $31.4 million in fiscal 2012 or approximately 11% of the combined general fund and debt service fund budgets. Outstanding debt equals 3.1% of market value or$2,711 per capita, ratios considered moderate by Fitch. The 2013 - 2017 capital improvement program (CIP) totals $99 million or 0.9% of market value. The CIP will be largely financed with additional debt. Fitch does not expect any impact on credit quality from the additional borrowing given the city's aggressive retirement of outstanding obligations. The city is scheduled to repay more than 70% of outstanding principal over the next 10 years. Pension and retiree health costs consume a manageable share of city resources (approximately 4% of governmental spending). Pension plans are satisfactorily funded. The city has adopted several pension reforms, effective fiscal 2014, to help sustain the financial health of its program going forward.The city does not have exposure to variable rate debt or derivative products. Contact: Primary Analyst Evette Caze Director +1-212-908-0376 Fitch,Inc. One State Street Plaza New York,NY 10004 Secondary Analyst Kevin Dolan Director +1-212-908-0823 Committee Chairperson Steve Murray Senior Director +1-512-215-3729 Media Relations: Elizabeth Fogerty, New York, Tel: +1 (212) 908 0526, Email: elizabeth.fogerty@fitchratings.com. Additional information is available at 'www.fitchratings.com'. The ratings above were solicited by, or on behalf of, the issuer, and therefore, Fitch has been compensated for the provision of the ratings. In addition to the sources of information identified in Fitch's Tax-Supported Rating Criteria, this action was additionally informed by information from Creditscope, University Financial Associates, S&P/Case-Shiller Home Price Index, IHS Global Insight, National Association of Realtors, American Community Survey. • Applicable Criteria and Related Research: • --'Tax-Supported Rating Criteria'(Aug. 14,2012); --'U.S. Local Government Tax-Supported Rating Criteria'(Aug. 14,2012). Applicable Criteria and Related Research: Tax-Supported Rating Criteria http://www.fitchratings.com/creditdesk/reports/report_frame.c fm?rpt_id=686015 U.S.Local Government Tax-Supported Rating Criteria http://www.fitchratings.com/creditdesk/reports/report_frame.cfm?rpt_id=685314 ALL FITCH CREDIT RATINGS ARE SUBJECT TO CERTAIN LIMITATIONS AND DISCLAIMERS. PLEASE READ THESE LIMITATIONS AND DISCLAIMERS BY FOLLOWING THIS LINK: HTTP://FITCHRATINGS.COM/UNDERSTANDINGCREDITRATINGS. IN ADDITION, RATING DEFINITIONS AND THE TERMS OF USE OF SUCH RATINGS ARE AVAILABLE ON THE AGENCY'S PUBLIC WEBSITE 'WWW.FITCHRATINGS.COM'. PUBLISHED RATINGS, CRITERIA AND METHODOLOGIES ARE AVAILABLE FROM THIS SITE AT ALL TIMES. FITCH'S CODE OF CONDUCT, CONFIDENTIALITY, CONFLICTS OF INTEREST, AFFILIATE FIREWALL, COMPLIANCE AND OTHER RELEVANT POLICIES AND PROCEDURES ARE ALSO AVAILABLE FROM THE 'CODE OF CONDUCT' SECTION OF THIS SITE. • 1/30/2013 City of Roanoke, VA • - • WONIFr- Presentation to Fitch Ratings January 24, 2013 Iw' ROANOKE Presentation Team City of Roanoke,Virginia Christopher P.Morrill Ann H.Shawver,CPA City Manager Director of Finance 24 years of experience 23 years of experience R.Brian Townsend Sherman M.Stovall Assistant City Manager Assistant City Manager 23 years of experience 26 yearsofexperience Wayne F.Bowers Director of Economic Development 39 years of experience Public Financial Management,Financial Advisor JoAnne Carter Kevin Rotty Krlsty Chol Managing Director Managing Director Senior Managing Consultant 2 1 1/30/2013 Illi.rilla 1 ROANOKE Table of Contents I. Management Overview II. Financial Update III. Capital Improvement Plan & Debt Management IV. Economic Update V. Conclusion .t6'..-arai 1 „If■ 4 6 c,ert ir:j-■'i . 1 .. . • ■•-".••-.. ---" :-' .-- . o'-'---- .' I. Management Overview 2 1/30/2013 ROANOKE Roanoke Continues to Make Progress In spite of national challenges, Roanoke continues to make progress • In FY 2012, more than 450 jobs were created in the City with new investments totaling over$57 million • Unemployment rate continued to decline in 2012, at a faster pace than the US or the Commonwealth • Continued economic development activities result in new businesses • Planned and strategic infrastructure investments are focused on providing livable amenities that attract and retain residents • The City's financial performance remains stable and continues to improve • City met its General Fund Reserve policy of 10% in FY 2011 and FY 2012 • Excellent financial management has led the City to recently amend its retirement benefits for employees s ROANOKE City of Roanoke Priorities Assure community safety and Cultivate a thriving business judicial needs are met and environment and innovative promote a safe and desirable Safety 111110Economy workforce opportunities to region ensure the prosperity of our community Enhance Roanoke's _ exceptional vitality as an Foster an environment for attractive,diverse. Livability Education lifelong learning which culturally inclusive.vibrant ' encompasses cradle to and active city in which to Career and beyond through live,work and play shared services and community involvement Maintain and build quality infrastructure that supports infrastructure Good Provide exceptional,yet healthy residential Government cost competitive neighborhoods.successful government services that commercial areas.and Human 40 are collaborative. accessible public facilities Services transparent,responsive, and amenities - - and innovative to the Foster a caring community that uses a regional community and collaborative approach which encourages self-sufficiency while providing a social safety net to citizens when they are most vulnerable 7 • • • 3 • • 1/30/2013 ROANOKF Education The City's Public School system strives to be a model for urban public education • Patrick Henry High School was named"One of the Top High Schools in the United States"by Newsweek magazine for the second consecutive year • The 2012 on time graduation rate was 76.5%, up significantly from 59.1% in 2008 • Eighty-four percent(84%)of students passed their English SOL test in 2012 • 96%of schools within the system are now academically accredited • School maintenance and capital improvement projects are underway as part of an updated Capital Improvement Program 8 'ROANOKE Awards and Achievements The City strives to be a good government,proven by numerous awards and achievements • Received 37 consecutive GFOA Certificates of Achievement for Excellence in Financial Reporting • Received 27 consecutive GFOA Distinguished Budget Presentation Awards • Recipient of the All America City award in 2012(6 time winner,which no other city has achieved) • Selected as one of"America's Most Livable Communities"by the national non-profit organization Partners for Livable Communities • Received 3 awards from the Public Relations Society of America for the"Eat for Education" campaign • Received the Public Works Project of the Year award(a national recognition from the American Public Works Association),for the Historic Market Building renovation • Ranked in the Top 10 Digital Cities for the twelfth consecutive year • Police,Fire-EMS,Emergency 911 Center,Building Inspections and Parks&Recreation departments are all Nationally Accredited • City Manager Chris Morrill elected President of the GFOA of the U.S.and Canada 9 4 1/30/2013 111W11;111 ROANOKF Proactive Financial Management The City plans ahead and positively positions itself with proactive financial management practices • In 2010, the City strengthened its financial policies by adopting revised, more stringent debt ratios and reserve targets • In 2010,the City started to review its retirement benefits,and after two full years of continued efforts,amendments were adopted on July 16, 2012 • In 2011, the City implemented Budgeting for Outcomes,which effectively aligns its resources with prioritized programs and services • In 2012, the City initiated a formalized long-term financial planning process - In addition.the City produces its 5-year Capital Improvement Plan which is accompanied by extensive analysis to ensure continued compliance with its debt policies 10 ROANOKE Long-Term Financial Planning • The City is a Charter Member of GFOA's FM(Financial Pnrunng Excellence n I niarJalMarpgemt1 Management)Model Community i G 2012 • As such,a detailed assessment of financial management aPFA-GFOA practices was conducted&the City identified long-term / FM MAN Community financial planning as one component of strong management kit \Ie t l l: 't 1 N{1;1 It practices • The City is currently undertaking long-term financial planning as part of its FY 2014 Budget preparation process and have made the following progress so far: - Identification of strategic areas of focus in four categories 1. Organization-wide 2. Operational 3. Revenue related 4. Capital and maintenance - Planning of system requirements - Assimilation of data to complete long range plan 5 1/30/2013 11,11,-''`4.:: 6 » ji' ---.• II. Financial Update FY 2011 & FY 2012 • ROANOKE General Fund Revenues The CityS two largest • General Fund Revenue Goners l Fund Revenues cedes Property Taxes 104.463.578 1..148.212 105848.018 1. ' 1. sources,General other Local Tome' 73845.008 74.355.000 75610.352 24% 1.7% Property Taxes and Permds•F.., d UCnsls 968600 1.057.000 857.561 (11.8%) (159% Fines.and Faasilues 1.805063 1.171,000 1.531.145 (15 2%) 30 8% Other Local Taxes both Rewn'e tom use a Limey and Property 345152 174.000 212.101 (38.5%) 21 9% increased—by 1.3% a'r9"sx 5en1C" 10.216.932 10.683.000 15262192 04% (39% s'teryovw5m.Omuels lsF 65626.963 85.424.973 63505.264 (31%) 14 2%) and 2.4%,respectively 661.407 559000 587.977 (13 7%) 5 2% compared to FY11 Trinslars 10.565 7.752 7752 (260%) 0% 25796408 258.567.937 258.520.822 0. 0.03 1. Other Local Taxes include 2%Eat for Education Meals Tax of$4.58m in FY11&$4.92m in FY12. The Eat for Education Meals Tax sunset in FY12. 2. Intergovernmental revenue includes Daycare revenue of$3.22m in FY11&$1.77m in FY12 (1/2 year worth of revenue). The Commonwealth began to pay Daycare providers directly. • • Source Comprehensive Annual Financial Reports,FY11-12. 13 • 6 • • 1/30/2013 ■111110 ROANOKE FY 2013 YTD General Fund Results • YTD(through November)General Fund Revenues are up 1.1% compared to YTD FY 2012 adjusted(for 2%eat for education meals tax and daycare) • Other local taxes continue to be strong and up 3.6% - Sales Tax(up 3%), Meals Tax(up 4.8%)and Transient Occupancy(Hotel)Tax(up 5.7%)all performing well • YTD General Fund Expenditures up slightly due to derecho event - Reimbursement for these expenditures is anticipated in FY 2013 • Year-end General Fund Expenditures to remain within Budget Source:City of Roanoke November Financial Results. 14 /alii NEW ROANOKE FY 2013 Adopted Budget • Total FY 2013 General Fund Budget of$252,920,000 is a 1% increase from the Adjusted FY 2012 Adopted Budget* • Fully funded pension and OPEB Annual Required Contributions • No change in real estate tax rate • Reduction in Food&Beverage tax rate from 7%to 5%(2%Eat for Education Meals Tax sunset) • Increase in Transient Occupancy(Hotel)Tax from 7%to 8% beginning January 1,2013,to enhance investment in the City's tourism industry • Reflects City's ongoing commitment to fund Roanoke City Public Schools • The City made targeted incremental investments in Education, Economy, Livability and Infrastructure Note:FY 2012 Adopted Budget was$258,697,000,less 2%Eat for Education Meals Tax and Daycare was$250,219.000. 15 7 • 1/30/2013 I� ROANOKE FY 2014 Budget • Positive revenue expectation - Slight decline in Real Estate tax revenue - Anticipated growth in Personal Property, Sales, Prepared Food,and Transient Occupancy taxes to offset decline in Real Estate tax revenue • No significant expenditure pressures - Manageable cost increases(medical and dental insurance rates) - Begin preparing for Affordable Healthcare Act provisions • Balancing of revenues and expenditures based on Budgeting for Outcomes and priority based budgeting 16 Taxable Real Estate Assessments and ROANOKC Tax Rates E000 1 7160 Y Real Property Assessed Value grew 67.8%from o.i7%) 1 r 23x1 ro>ox FY 2002 to 2012.an 2011 �s2+. 044. ts3x I average annual growth of • 5.4% sam 9,06 t Reassessments ewx s`oo conducted annually and soon 775,` assessment cycle 1 YJ% enables a high degree of eo budget certainty 6.000 taro# two 2.000 000 0020 0 7w0 2002 2003 2006 200 2070 1007 2006 2000 20,0 X?, 20,2 2013 2016 E61/nW Emmaus, rIEW Vow Eem76MAs,OSOEVe6e∎Irs.ed Value STS nae Source.Comprehensive Annual Finanoial Repots,FY 02.02 and the City of Roanoke. 17 8 1/30/2013 • h' �ti ROANOKE Residential Real Estate •• • • Average home prices have increased by 5.1%in CY 2012 from CY 2011 • • • Volume of homes sold has increased 7.7%in CY 2012 from CY 2011 • Number of foreclosures have decreased 13.5%in CY 2012 from CY 2011 Calendar Year to Date' 2010 2011 2012 • MARKET ST Volume Sold $540,467,674 $519,098,736 $559,011,431 • Residential Units Sold 2,806 2,965 3,037 • 11 ' • Number of Foreclosures 399 327 283 Foreclosures as a%of 1.3% 1.1% 0.9% Total Residential Units Average Home Price $195,310 $175,076 $184.067 'All Calendar Year data represents activay from January 1 to November 29 Source.Proval Database and Roanoke Valley Association of Realtors 18 • • ROANOKE General Fund Revenue Trends • Other Local Taxes include 2%Eat 5'300 for Education Meals Tax of .e lir%1 r.rs e.>t I1aA1 $4.58m in FY11&$4.92m in $250 FY12 Intergovernmental revenue 5200 includes Daycare revenue of approximately$3m in FY08-11 &$1.77m in FY12(1!2 year worth 1 slso of revenue in FY12) FY13 Adopted Budget does not 5i0° include 2%Eat for Education Meals Tax or the Daycare s50 revenue Adjusted for Eat for Education so ---- - Meals Tax and Daycare,the 2006 2009 2010 2011 2012 2013.4c/opted City's 2013 Adopted Budget Fiscal Yew Budget would represent a 0.4% ■oorwal Property inn •Omer Local Taxes growth from FY12 Actual •Perris.Fees and Licenses •Fines an°Farfe,tre s •Rental Income •Investment Income Charges r«Sir wen. •Inrrgnvenmenie+ Source:Comprehensive Annual Fiuncial Reports,FY 2008-FY 2012,Adopted Budget FY 2013 Note: Percentages above bars refer to annual percent change. 19 9 1/30/2013 WinalIN ROANOKE Real & Personal Property Tax Revenue S Average annual growth in " property tax revenue from FY 2008 to FY 2012 . , r. was 1.7% so: • FY 2012 property tax revenue was approximately 40%of total General Fund revenue e s > FY 2012 Final Budget i '' assumed 1.6%less than FY 2012 actual results sw ' uo • s ' 2U8 rein A11 :G']4< .E B.O., Raid Ywr Source.Comprehensive Annual Fnancial Reports,FY 2008-FY 2012.Adopted Budget FY 2013 Note:Percentages above ban refer to annual percent change 20 /gliii ROANOKE Other Local Tax Revenue > The City has a diverse group of un• Ioral taxes liar 1.e1 ' s*J raat atY > Other local tax revenue includes sales,utility.cigarette. .' recordation,BPOL,transient we admissions, telecommunications,motor sp vehicle,franchise,food 8 beverage and bank stock tax, with sales tax being the largest s'0 ' source in the category > FY 2012 Other Local Tax no Revenue was 28%of total General Fund revenue.since Re 2008 this percentage has been 27%on average y . __ 200! 2008 X10 2011 2012 A13 bar.BOW Road Yew .O..r lm.u... •r.r',E..uanrr.r.. ' Source Comprehensive Annual Financial Reports,FY 2008-FY 2012.Adopted Budget FY 2013 Note.Percentages above tars refer to annual percent charge. 'There s a 2%meals tax rate ncrease dedicated to Roanoke City Public Schools n FY t 1&12 Percentage represents 21 growth excluding 2%conponent for the Eat for Education Meals Tax. 10 1/30/2013 FY2011 & 2012 ROANOKF General Fund Expenditures - FY12 Expenditure - rvl2 Budget o performance Oener4l9urW Eawe 8Wres - Fy12AxiuM p Gtnr•1 Gownn.nl 12861.330 13.325.423 13.108.728 19% .1 61b I allocation of$1 million "ieo"1 mnalstrsllm 7.071.343 7.747.171 7199377 96% (06% PM6c 52619 59911.155 60.889.119 60.624.597 29% (0 4% to the Risk Reserve PWk Won. 22.133.031 24,241.314 23.608.320 71% (22% and$2.4 million to 1-194191919 Welte' 38487.028 37.064.925 36,803,907 (42%) (0.5%) Pans Recreenon rm Q1tu4 9.072.709 9306605 9.165.589 1 0% (1 5% capital projects Community Dmatmennl 5.983.027 5.981.070 5859560 (21%) (21% Soloist 76.531887 78351.405 78351.405 24% • Without these Greater Raarkeyrns11 Company 1,177.324 1,954.105 1954105 405% allocations. TfY1e1"s 21779958 21.518.720 21.312231 104% 10%, 2880.10.279 260.057.067 266.360.866 0.9% 6 expenditures would have been 1.97% 1 Health and Welfare expenses include Daycare expense of$3.3m in FY11&$1.80m in FY12. under budget 2. Schools increase reflects change in school funding agreement effective as of FY12 and includes Eat for Education Meals Tax of$4.58m in FY11&$4.92m in FY12. Source:Comprehensive Annual Financial Reports,FY11-12. _,r .agieillrli711.11Plla ROANOKE General Fund Expenditures i Implemented expenditure 1.1,10 mitigation strategies such as ,% o.6s s\l (0141 targeted service reductions, $aw ■ . ■ IN managed hiring and conservative management of • the budget contingency f200 Schools include 2%Eat for Education Meals Tax of$4.58m I"' • in FY11&$4.92m in FY12 i • 9 Health&Welfare expense for s-m i Daycare of approximately$3m in FY08-11&$1.80m in FY12 ssc (1/2 year worth of expense in FY12) so iiii FY13 Adopted Budget does not 2996 ID09 2616 2011 mu 2013.60040: 76My.r include 2%Eat for Education adna*cn■..nreet •3e*W.em•aaean Meals Tax or Daycare '▪„'uwa1120 •.0.0.4 a.v..•oon204 calve .1r n'on •2013.4ww1 Bwi.I Source Comprehensive Annual Financial Reports.FY 2008-FY2012,Adopted Budget.FY 2053 Noto'.Percentages above bars refer to annual percent charge. 23 11 i 1/30/2013 W 1 Financial Management Policies ROANOKE Funding Priorities On November 1, 2010, the City strengthened its financial management&debt policies First. Fund the Unassigned General Fund Reserve at 10%of Expenditures.FY12 balance was 10.1%. Second, Fund the Risk Management Reserve(after Unassigned General Fund Reserve target is met). The City contributed S1.5m to the risk management reserve in FY12. Third, Fund the Economic Downtum Reserve(Once the City's General Fund Revenues retum to the FY09 level,adjusted for CPI). 24 IMO ROANOKE General Fund Reserves The City's General Unassigned General Fund Balance as a% Fund Reserve has of General Fund Expenditures • grown in each of the past four years io a. 10.0% • The City met its 10% Reserve • reserve target in 2 Policy consecutive years ITT1°F1 Target • Roanoke Public Schools maintain eo% separate reserves outside of the City's +o% General Fund - Schools General 29'. Fund unassigned reserve totaled$23 million as of FY 'o', 2008 2009 1010 Su 0" 2012 Fiscalr.. BAQ.i Saelia+on 1..morels0 5..ra Fund b4no unar.OGuw.tQ,na B.wo. —Mgi.,0.1 Source:Comprehensive Annual Financial Reports.FY 2005-FY 2012 2i 12 1/30/2013 1111WP7411 ROANOKF Economic & Community Development Reserve The City's Economic& In addition to the General Fund Reserves, the City also Community Devebpment Reserve is sho5vn as maintains a separate Economic&Community Development committed fund balance Reserve to demonstrate a commitment to financial planning under the Capital Projects Fund for Economic and Community development projects $50 S7 5 $40 S)5 S30 .! 50 5 50 0 SI 5 b1M Reserve SI 0 Policy Floor SO 5 S00 2011 F.wVow 26 Irt.9111111111111 ROANOKE Cash Balances Add to Financial Flexibility : The City's core cash Monthly Cash Balances balances have been above$20 million in sloo the past 5 years see Average cash balances seo in the past 5 years has 570 been$59 million 5!0 3 550• s+o• $00 520 $10• 5. JW 040 5701 00 Nov Dec Jen Feb Mar Aer Sr.. ,. Mr.. 20[0 —1005 —20.0 .-2311 _2011 Source City of Roanoke 27 13 1/30/2013 ROANOKE City of Roanoke Pension Plan • The City of Roanoke Pension Plan is a cost-sharing multiple- employee defined benefit plan • The City fully funds the annual required contribution • The City's Pension Plan funded ratio remained above 80%in all years since 2007 • The City's funded ratio is 81.4%as of FY 2012 • The City recently amended its retirement benefits for employees 28 ROANOKE Pension Reform — Project Timeline • After two full years of continued efforts,the City amended its retirement plan on July 16,2012 • The City's goals during the planning process: 1. Providing benefits that will be competitive to attract, motivate and retain employees 2. Ensuring that such benefits are sustainable and acceptable to the community,employees and elected officials 3. Maximizing return on assets to provide for a given investment • As part of the 2 year process,the City undertook extensive employee dialogue as an essential part of the project 29 14 1/30/2013 Adopted Changes for Future Employees OANOKE A p g p y Component Previous Benefit Revised Benefit Plan Type Defined Benefit Choice of Defined Benefit(Plan A) or Hybrid of Defined Benefit/Defined Contribution (Plan B) Multiplier 2.1% 2.0%Plan A,1.0%Plan B' Maximum Replacement% 63%(2.1%x 30 years) 63%(2.0%x 31.5 years) Average Final Compensation Highest 36 months Highest 60 months Vesting 5 years 5 years(City contribution to Pension. RHSA) Employee Contribution None 5%of salary(pretax)-toward DB for Plan A and toward DC for Plan B Retirement Eligibility-Normal Age 50/45 with age+ Age 55/50 with age+service (Gen/Pub Safety) service 80/70 or age 65 85/75 or age 65 with 5 is service with 5 yrs service •Plan B an actuarially equivalent benefit to Plan A via deferred compensation component 30 IllritZ Adopted Changes for Future Employees ROANOKE (continued) Component Previous Benefit Revised Benefit Retirement Eligibility- Age 55 with 5 years service Age 55/50 with 15 years service Early(Gen/Pub Safety) (reduced benefit) (reduced benefit) Retirement Eligibility- Age 65 or age 55 with reduced Age 65 or age 60 with reduced Deferred Vested benefit benefit (Gen/Pub Safety) Cost of Living Ad hoc(determined annually Policy established-COLA of 2/3 Adjustments based on funding availability. CPI-not to exceed 4%.not to trends in other systems) exceed active employee pay raise. Payable to retirees with 15 years creditable service. Pension Plan Monthly cash supplement of None Supplement 5330'for retirees with 20 years service until age 65(taxable) Retirement Health None Eligible for City Pension Plan Savings Account members-1%of salary employee and 1%of salary by City(pretax) •-75%City contribution toward active employee health care 31 15 • 1/30/2013 Iw � ROAN' Pension Reform Impacts • The Revised Pension Plan will be effective July 1,2014 Instead of Climbing Above 20%,Cost Drops to 15% d 25% ct _20% - - • A sls% ' g � t0% o -• a 5% — z c• 0% — U 2012• 2017 2022 2027 2032 Employer Pay Raise-Existing Employees' ®City Paid RHSA tititi I City Supplement Contribution O City Pension Contribution -a-Contribution Rate Before Changes Sourco.2011 Actuarial Study-Millman,Inc. '2012 does not include funding COLA.Future years include a COLA. 32 'ROANOKE Other Post Employment Benefit Plans • City adopted a Post-Employment Health Insurance Plan — The Plan provides eligible retirees access to health insurance at a blended rate until age 65,creating an implicit rate subsidy — The City has funded the Post-Employment Health Insurance Plan at or above the annual required contribution since inception • Line of Duty Benefits — The City provides benefits to eligible public safety employees as required by State statute — Based upon extensive cost analysis, the City elected to self-fund Line of Duty benefits — The City's policy is to fully fund the actuarially determined contribution on an annual basis 33 16 1/30/2013 111 IOC. 17 k_ F gp t aY �+ � - ' — • om � - - – _ _! III. Capital Improvement Plan &Debt Management • • Adopted Five-Year Capital • ROANOKE Improvement Program (FY 13-17) arus .! The City's 5-year CIP was strategically sr w„ °'.'°'s°^n reduced by 22%since 1 Fr"" I 20 Focus has been O FY 2013—FY 2017 Project Uses maintaining current Total=$99022 n•,,, capital assets with ;11 ale (S In 000'0 • targeted investments to impact focus areas of Livability and Infrastructure x*5,0 Nr Planned Debt Issuance IS in 0004) FY 2013 FY 2011 FY 2015 n 52016 FY 2017 Iota! B.'idrgs(library kraslerpian) 5 210 3500 5.200 3.100 1.985 13.905 Parks 2125 4.300 1,500 1.500 2500 11,025 • Scrools 2.000 5000 5.000 5000 5,000 22.000 Stem Drains 1.120 1.120 1,120 7.120 1,120 5.800 Streets.Sidewalks end Badges 2000 3050 5.300 7.150 8,400 25.1700 • Cue Center Fund 1.000 1.500 1,500 1.500 1.500 7,000 Teclnclo• Fund 2110 - - - - 2.110 I Source:City of Roanoke and Adopted Capital Improvement Program.FY 2013-2017 35 Note Approximately$05 million,or 10%of the CIP,s cash funded. 17 1/30/2013 ■ift1 Debt to Total Taxable ROANOKF Assessed Value City expects contnued Compliance with this debt rat over term of Net Debt to Total Assessed Value CIP Debt rc. - --- -- Policy ss, 6111 aR Limit 116 100 >h s� 30, 6\ r0 00!, ADI nro ... 30,1 r...r... 1.11661. Sources.City of Roanoke and the Comprehensive Annual Fnancal Reports,FY 2008-2012 36 WI 1 Debt Service as a % of � ROANOKE Total Expenditures r City has and win continue to limn new Debt Service as a%of Total Expenditures debt issuance in recognition of constrained budgetary revenues ��. 10.0 •a Dcht City expects continued compliance with this aal Polley debt ratio over term of w eti Lund CIP FY13 projected ratio 6% assumes total expenditures equal to the FY13 Adopted Budget lv 2006 11111 0 rlwl rN 0,001166 ∎Polryl 66 Sources City of Roanoke and the Comprehensive Annual F cancel Reports.FY 2008-2012 37 18 1/30/2013 Tax-Supported Debt Service as of ROANOKE June 30, 2012 • Total Principal Outstanding Tax-Supported Debt Service as of June 30,2012 as of June 30.2012=5235 us million • Retirement in 10 years= 1h1H1111111h1111.. 77% • City's rapidity policy target is fi0% � _ 100 20+2 30+6 2016 NO i 25+6 2019 MO 202+2022 3020 2022 3035 202d 203/3036 3029 3030 2(0,2032 2011 dkH let` Ml rr Note Chart exclude Senes2013+ssuances. 38 ROANOKE Series 2013 Plan of Finance • $11.3 million in new money bonds to fund City&School projects - Amortized over 20 years with roughly equal principal payments • Approximately$12.9 million in tax-exempt refunding bonds - Advance refunding of General Obligation Public Improvement Bonds,Series 2006A and Series 2008 - No extension of maturity - Estimated to generate present value savings of approximately$$875k or 6.6%of refunded par • Approximately$15.6 million in taxable refunding bonds - Refunding of General Obligation Public Improvement Bonds.Series 2003,Series 2004, Series 2005(taxable)and Series 20068 - No extension of maturity - Estimated to generate present value savings of approximately$911k or 6.4%of refunded par 19 1/30/2013 Prig ROANOKE Schedule • Ratings Requested NLT Tuesday,February 5th • POS mailed on Tuesday, February 5th • Bond Pricing-February 12th • Bond Closing-February 27th 40 1 - •c,e: c. 4 • • 1!' "t IV. Economic Update 20 1/30/2013 110107 ROANOKE Accessibility • Located on Interstate 81, 168 miles west of Richmond.VA • Equidistant between New York and Atlanta and centrally located to all major cities in the eastem United States • Fast and cost-efficient shipping to two-thirds of the U.S. population within a day's truck drive • Center of the largest MSA in the western half of The Commonwealth and hub for Transportation, Retail, Healthcare. Manufacturing, Entertainment/Hospitality and the Arts Fs4 • In-town, Roanoke Regional Airport with an e, average 25 scheduled daily departures on four 411111-- . e airlines providing nonstop service from ■Iii1111116W US-220 Roanoke,Virginia to nine major cities Features Attractive to Business ROANOKE Workforce and Demographics • The Roanoke-Lynchburg Media Market ranks 69'h of 210 markets in the U.S.in the 2009 Survey of Buying Power's ranking of Buying Power Index(last publication date of this index) • Net in-commuting of 29,329 from surrounding localities according to the 2010 U.S Census Bureau's Local Employment Dynamics(51,814 commuting in:22,485 commuting out) • Fourth largest retail market in the state of Virginia according to taxable sales statistics from 2011 • Second ranked digital city in the 75,000 to 124,999 population category;this is the 12"' consecutive year the City has been in the top ten ranking by the Center of Digital Government 43 21 1/30/2013 , Features Attractive to Business ROANOKE Quality of Life and Tourism • Roanoke Region's housing costs are 9.6%lower than the national average according to the 2011 annual ACCRA COLI Index • The 2013 Means Construction Index places the cost of construction 14.7%lower than the national average • A moderate cost of living(92.4%of the national average cost of living in 2011 according to the ACCRA COLI Index)and a cost of doing business 15%lower than the national average • Cultural attractions including the Taubman Museum of Art,Center in the Square,Roanoke Civic Center Performing Arts Center,Jefferson Center,0.Winston Link Museum and the Virginia Museum of Transportation • Accessible to recreation attractions including the Blue Ridge Parkway,Appalachian Trail,George Washington and Jefferson National Forests,Smith Mountain Lake,Roanoke Valley Greenways,and home to the Blue Ridge Marathon,one of the most challenging and beautiful marathons on the east coast with 3,620 feet of total elevation gain and 7,234 feet of total elevation change 44 WWI Features Attractive to Business ROANOKE Higher Education VT • Over 22 colleges and universities within 60 miles of Roanoke including 4 -, Virginia Tech,The Virginia Military Institute,Roanoke College,Hollins University,Washington&Lee University,Radford University,and Ferrum College • Roanoke Higher Education Center offers access to higher education l� providing undergraduate,graduate and professional programs offering over 200 programs of study through the Center's 14 partner institutions of higher education RU r • Jefferson College of Health Sciences enrolls 1,220 students in RU undergraduate and graduate programs,employing 69 full-time faculty fit • Virginia Westem Community College with 13,000 full and part-time students and 249 full-time employees is a two-year public institution of higher education operating under Virginia's Community College System qr 45 22 1/30/2013 ROANOKE Principal Employers Number of Employer Rank Ownership Employees" Carillon Clinic' 1 Private 6500 Roanoke City Public Schools' 2 Local Government 2007 Norfolk Southern' 3 Private 1902 City d Roanoke' 4 Local Government 1610 Advance Auto Parts' 5 Private 1000 Anthem 6 Private 568 Friendship Retirement Community 7 Private 508 United States Postal Service' 8 Federal Government 496 United Health Group 9 Private 449 Steel Dynamics 10 Private 418 Walmart(Walmart&Sam's Club) 11 Private 355 Adams Construction' 12 Private 345 Orris 13 Private 312 Kroger' 14 Private 275 Virginia Transformer' 15 Private 266 'Denies employers that have been e the City for 25+years ..Denotes full-time employment located In the City of Roanoke and obtained from the company's Human Resources representative Sources City of Roanoke 46 ROANOKE Carilion Clinic • Headquartered in the City of Roanoke • Provider of health care services to western Virginia and is the first Level I • Trauma Center in southwest Virginia—the highest designation for trauma • care - - • • Major economic driver responsible for job growth and economic m'- • • development with substantial investment along the South Jefferson '��•+•=." • 'fi Street corridor �« ■ • Co-founded the 100.000 s.f.,$50 million Virginia Tech-Carilion School of Medicine and Research Institute,a four-year medical school(VTCSOM) and research institute(VTCRI)which opened in 2010 • VTCRI is home to the world's largest longitudinal study of brain function and decision-making-the Roanoke Brain Study which uses functional imaging,genetic analysis and behavior to uncover key aspects of human ' �" '•' •'- brain development in health and in a wide variety of disorders ■••• ' •. • 150 staff members:39 current active research grants with annual value of$13 million;a multi-year portfolio of$44.1 million pending;1 bio- technology start-up company established in Roanoke and 3 in process of starting 7 23 • 1/30/2013 Employment b Industr Industry . The City's economic profile Pubic Admnistac .,naaendad _conso-uco-n oonspStsoldiverse 47g% 054%• s aa%Senn..er Senna(exc.. employment by industry. Pubic Admimseuom • ManuracNaq with no employment sector 791` 1305% more than 18.8%of the total nccom mod won and • employment FoaO Cee wTdesale Trade 349% Art.Entwinement and. _ Reaeat., " 078% all Neale Care and Soc. Assistance .Tran.lprtation and 10 62% Wrencee.ng 7213% _Intertribal 1s1% EducatonalSrwces- Finance and insurance 5 59% 4 26% 'emote/It./and-- Rear Estate nit Rental Support and W4101 Management 01. Professional.Scent&. and Lerng Mranagenenr Convenes and and TecnnCal ser/44 1 33% 520% En trent. 4.52% 4 35% Source Virginia Employment Commisson-2i0 OP.2012 Census of Employment and Wages WPZINI9., ROANOKE Unemployment Rate D Roanoke's unemployment rate declined by 2 4% since 2009,more rapidly Unemployment Rate than the US(2%).MSA wo% (1.8%).and a" — Commonwealth(1.5%) aa• E / 111111% 5.6% s'% 5.3% 40% ad% td% ell% TX0 Ard 7qt eat �4oaro4 —5p�a V5 —Row... Note Not seasonally adjusted unempbyment rate data is used 49 Source Bureau of Labor Statistics,as of November 2012.All figures as of November each year 24 1/30/2013 ROANOKF Per Capita Personal Income Although Roanoke's Per Capita Personal Income nominal per capita incomesw o. trails the National PCI.the City's favorable Cost of las000 _ -- $44 267 Living Index provides sp 000 $39,937 esidents greater ,R/�L`-t% \ $37,644 purchasing power - 620000 $90000 1. A6000 \ .;\ 310000 1\ \\ \ IC 1 .N ]006 200) 2006 2000 2010 ao 00a0■ s.Roars.COU Abrabd —war. —U1n0 Sums —1+u+uo Rap:1lSa Noon.5lxded ky11bb.ben adAatPot Capaa Pommel Incaro deb 0.r cost of Forp ndea As of 2011.Roanoke*.cat of bang n6oa von 92 a%of be VS Soup.Bunn of Ecoramn Aralyrs.Cound be Commonly and Economic R..earco Roanoke rogon MSA naiades Roanoke.Bobbu6.Crag.FmNtC and Sabin Court. 50 MG ROANOKE Per Capita Personal Income Growth 0. Roanoke's year over year Year Over Year Per Capita Personal Income Growth per Capita income growth ■200,1 was more resilient through periods of economic locos downturns ,- 600% 6a% 000% I 200% II 215 000% 200% 400% 203610 2C05 2003 b 20)2 2002 to 2006 20.b 2009 20060.2000 Doan. —Veg. —VnAM SY. —RarcMMya Sour.Bureau of Economic Malyw.Councl for Communlyand Earom.o Rasmrrh Roanok.rogon MSA nc0A.s Roaako.6obburl.Gag.Franklin and Salem 51 Counts* 25 1/30/2013 ROANOKE Recently Completed Projects 2 1. The River House M ' _, k, r 1 I 2. Billys Restaurant 3. Sixteen West Church 1 t 4. 401 Campbell ^ s''A 5. The Lofts at West Station , 4 �wr 6. The Woolworth /` `" Building ' y A�' 1411 I Iii 1 111' g (Y�_fs�Pt gI. ■ 7. Advance Auto Parts ,a- . I at Crossroads 4 .� '-Z> Business Center `��I 1111111r711111111170 ROANOKE Projects Nearing Completion 1. Billy's Building 0 ©e Condominiums Alto 2. Center in the Square ,t' IV fair , ,i 3. Poff Federal Building AIL) 4. Virginia Western ' Community College . ' Center for Science and Health Profession �S•' 5. Spectrum Sports , =.•, Academy .r.mmilpw 1M. -glair'4/ 53 I 1 26 1/30/2013 Imo \ ■Ialw 1 ROANOKE Projects Under Construction 1 2 6; 1. Shenandoah Building `` to,�, •2. Crystal Tower Building y. f�� 1 3. Colonial Green e" • ` Townhomes - J f ((� .. sI J - �- ,111 4. Elmwood Park R t" � gip J 5. FedEx Ground 7 '1—! 6. Hampton Inn&Suites. ••••. - Valley View Mall r; >� /111. I ' 7. Interior Renovations 5 Roanoke Regional AIM Airport Terminal ROANOKE Office Market Occupancy City's Central Business Office Market Occupancy Rate District Occupancy Rate 1so e%I — has remained above 90% _ since 2008 so es.I Regional Office Market 90 0% Occupancy Rate has been consistent over the 200% past ten years averaging 91%occupancy epp1i 500% 400% 300% 200% 100% 00% 2002 2003 2004 2000 2036 2007 2009 2000 2010 2011 2012 -RN6,6&ec0,0an0,0.6 -Oh a Ro.ss.C.vs 01.6.1 Q.J41 Omq.rcv rb0 Note 2008 decline wan due to 180,000 0q.ft.of office space vacated in Roanoke County 55 Source'Poe and Creek Real Estate Group(2012 Report) 27 1/30/2013 Mil ROANOKE Building Permit Values . Building permit values are consistent with historical averages Since 2003.commercial construction value has averaged$114 million annually and residential Construction value has " averaged S23 million annually F F. , SZ ' fip Y' 358 LA f1 i 51 5 52 33 ft i1 W Sc. --- 1003 2106 2006 1006 2001 2008 2000 2014 2011 2012 2013•STO nw Vow .....r.Canv.100,-.10. 6Comw.a.Con...r.,..a,o Source Comprehensive Annual Financial Report.FY 2012 and the City of Roanoke Department of PGnn6g.Budding and Development 56 Note.2013 Yf D data is as of December 31.2012. WIZ. ROANOKE Building Permit Activity . Building permit activity ,1 consistent with h6loncal averages 900 sr, 7. 6n .0 ,.5 .7 683 (66 618 600 I512 fn 52e "f bas C' w1 ap 000 poi 2003 2002 2005 2006 2001 2006 200r 2010 2111 2012 20,3010 R.6.Yw •n.vo.».ICo..tntau,0.,mv •0,6666.Cone....060ts Source Comprehensive Annual Fiancial Report.FY 2012 and the City of Roanoke Department of Planning,Building and Development 57 Note.2013 Yf D data is as of December 31.2012. 28 Mk, • 1/30/2013 - - :4 _ - d`� ._ .,� ► a�as'i8 7 UM a a • ' V.Conclusion ROANOKE Conclusion The City's economy remains steady and sustainable, as reflected by a sound financial position &bolstered by strong financial management practices • Continued strong and forward-looking management practices, most recently evidenced by the City's proactive approach to redesigning its retirement plan and long-term financial planning • Stable tax base with modest assessed value growth of 0.6% in FY 2012 • Financial conditions remain strong,with Unassigned General Fund balance exceeding its 10% policy levels • City continues to stimulate and support economic development for the purpose of attracting new businesses and expansion of existing businesses 29 V 1/30/2013 City of Roanoke, VA ; _ ...• 11110111r". Presentation to Standard and Poor's January 25, 2013 30 A " ; CITY OF ROANOKE • OFFICE OF THE MAYOR 215 CHURCH AVENUE,S.W.,SUITE 452 ROANOKE,VIRGINIA 24011-1594 TELEPHONE: (540)853-2444 FAX: (540)853-1145 DAVID A.BOWERS Mayor February 4, 2013 The Honorable Robert McDonnell Office of the Governor Patrick Henry Building, 3rd Floor 1111 East Broad Street Richmond,VA 23219 Re: Expansion of Medicaid Funding Dear Governor McDonnell: The City of Roanoke respectfully requests that you and the General Assembly work to expand Medicaid for Virginia residents as permitted under the Patient Protection and Affordable Care Act of 2010 (the "Act"). Expansion of Medicaid can produce significant benefits to Virginia residents currently not eligible under Medicaid and offer costs savings for Virginia businesses. Participation in the expansion of Medicaid may also produce some significant benefits to the citizens and economy of Roanoke City. One estimate provided to us indicates that more than 7,000 residents will become eligible for Medicaid if the Commonwealth expands its participation in Medicaid as offered under the Act. In addition, this estimate projects increased health care benefits of approximately $50 million. Expansion of Medicaid will also allow the Commonwealth to receive a 90%match from the federal government. The City of Roanoke strongly urges you to support the expansion of Medicaid funding under the Act because expansion will provide healthcare coverage to more Virginia residents and thereby enhance the quality of life for all Virginians. Expansion of Medicaid is also a good business decision in that this impacts quality of life for city residents. Thank you for your consideration of this critical issue. Sincerely yours, Davi A. Bower Mayor DAB/DJC/Isc c: The Honorable Onzlee Ware, Delegate The Honorable Gregory Habeeb, Delegate The Honorable Christopher Head, Delegate The Honorable Ralph Smith, Senator The Honorable John Edwards, Senator The Honorable William Stanley, Jr., Senator Conventional Speed State Sponsored Train Service Fir Lynchburg Service 2009 Richmond Service 2010 NJext_ . Stop Roanoke , Norfolk Service 2012 • • •DRPro 24 v.ya bN.Ywv J W wl hr r.�p.rr.r d " CITY OF ROANOKE t OFFICE OF THE CITY CLERK it ; 215 Church Avenue,S.W.,Room 456 Roanoke,Virginia 24011-1536 Telephone: (540)853-2541 Fax: (540)853-1145 STEPHANIE M.MOON,MMC E-mail clerk@roaaokeva.gov JONATHAN E.CRAFT City Clerk Deputy City Clerk February , 2013 CECELIA T.wEBB ry Assistant Deputy City Clerk Toni G. Roller 2612 Oakhill Lane, S. W. Roanoke, Virginia 24015 Dear Mr. Roller: At a regular meeting of the Council of the City of Roanoke which was held on Monday, February 4, 2013, you were appointed to replace Carl Kopitzke as a member of the Mill Mountain Advisory Committee for a three-year term of office ending June 30, 2015. Enclosed you will find a Certificate of your appointment and an Oath or Affirmation of Office which must be administered by a Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. Once the Oath has been administered, please return a signed copy to the City Clerk's Office prior to serving in the capacity to which you were appointed. Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your appointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to serve to the City of Roanoke as a member of the Mill Mountain Advisory Committee. Sincerely, Step anie M. Moon, MMC City Clerk Enclosures pc: Nicole Ashby, Secretary, Mill Mountain Advisory Committee, w/application COMMONWEALTH OF VIRGINIA To-wit: CITY OF ROANOKE ) I, Stephanie M. Moon, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the fourth day of February 2013, TOM G. ROLLER was appointed to replace Carl Kopitzke as a member of the Mill Mountain Advisory Committee for a three-year term of office ending June 30, 2015. Given under my hand and the Seal of the City of Roanoke this fifth day of February, 2013. City Clerk ei CITY OF ROANOKE �l r y_ OFFICE OF THE CITY CLERK r' 215 Church Avenue,S.W.,Suite 456 '•!, ,r<-� - Roanoke,1 Wrg( 24011-1536 1536 Telephone: (540)853-2541 Fax: (5 40)859-1145 STEPHANIE M.MOON,MMC E-mail: clerk4roanokeva.gov JONATHAN E.CRAFT City Clerk Deputy City Clerk CECELIA T.WEBB February 5, 2013 Assistant Deputy City Clerk Melida McKee 1223 Third Street, S. W., Apt. A Roanoke, Virginia 24016 Dear Ms. McKee: At a regular meeting of the Council of the City of Roanoke which was held on Monday, February 4, 2012, you were appointed to replace Beth Christopolous as the City of Roanoke's representative to the Local Office on Aging Advisory Council for a one-year term of office ending February 28, 2014. Enclosed you will find a Certificate of your appointment and an Oath or Affirmation of Office which must be administered by a Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue. S. W. Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your appointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to serve the City of Roanoke as its representative to the Local Office on Aging Advisory Council. Sinnccerreely'''-'�, /y�'��'�� Stephanie M. Moon, My'yMC City Clerk SMM:ctw Enclosures pc: Susan Williams, Director, Local Office on Aging, P. O. Box 14205, Roanoke, Virginia 24038, w/application COMMONWEALTH OF VIRGINIA To-wit: CITY OF ROANOKE I, Stephanie M. Moon, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the fourth day of February 2013, MELIDA MCKEE was appointed to replace Beth Christopolous as the City of Roanoke's representative to the Local Office on Aging Advisory Council for a one-year term of office ending February 28, 2014. Given under my hand and the Seal of the City of Roanoke this fifth day of February 2013. y� City Clerk 1+ CITY OF ROANOKE of l As" OFFICE OF THE CITY CLERK '" V 215 Church Avenue,S.W.,Suite 456 Roanoke,Virginia 24011-1536 Telephone: (540)853-1541 Fax: (540)853-1145 STEPHANIE M.MOON,MMC E-mail: clerk@roanokeva.gov JONATHAN E.CRAFT City Clerk Deputy City Clerk CECELIA T.WEBB February 5, 2013 Assistant Deputy City Clerk Bittle W. Porterfield, Ill 2831 Wilton Road, S. W. Roanoke, Virginia 24014 Dear Mr. Porterfield: At a regular meeting of the Council of the City of Roanoke which was held on Monday, February 4, 2013, you were reappointed as a member of the Roanoke Regional Airport Commission for a four-year term of office ending March 31, 2017. Enclosed you will find a Certificate of your reappointment and an Oath or Affirmation of Office which must be administered by a Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Roanoke City Courts Facility. 315 Church Avenue, S. W. Once the Oath has been administered, please return a signed copy to the City Clerk's Office prior to serving in the capacity to which you were reappointed. Pursuant to Section 2.2-3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your reappointment and each member is required to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to continue your service as a member of the Roanoke Regional Airport Commission. Sincerely, rah/ Stephanie M. Moon, MMC City Clerk SMM:ctw Enclosures pc: Cathy Pendleton, Secretary, Roanoke Regional Airport Commission, 5202 Aviation Drive, Roanoke, Virginia 24012, w/application COMMONWEALTH OF VIRGINIA To-wit: CITY OF ROANOKE I, Stephanie M. Moon, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the fourth day of February, 2013, BITTLE W. PORTERFIELD, Ill, was reappointed as a member of the Roanoke Regional Airport Commission for a four-year term of office ending March 31, 2017. Given under my hand and the Seal of the City of Roanoke this fifth day of February, 2013. • Y�pt?.) City Clerk �, /� CITY OF ROANOKE / i OFFICE OF THE CITY CLERK •,_'V 215 Church Avenue,S.W., Suite 456 ,,4 r~ Roanoke,Virginia 24011-1536 .y SLY Telephone (540)853-2541 Fax (540)853-1145 STEPHANIE M.MOON,MMC E-mail: clerkCroanokeva.gov JONATHAN E.CRAFT Deputy City Clerk City Clerk CECELIA T.WEBB Assistant Deputy City Clerk February 6, 2013 JoAnn Edmunds, Democratic Committee representative Delvis "Mac" McCadden, SCLC representative Herbert R. Moore, Republican Committee representative Braxton G. Naff, Roanoke Neighborhood Advocates representative William "Rob" Roberts, Blue Ridge Independent Living Center representative Jane M. Smith, Roanoke Electoral Board Officer of Elections Charles G. Steele, Ill, Roanoke Electoral Board Officer of Elections Keith Wheaton, NAACP representative Ladies and Gentlemen: At the regular meeting of the Council held on Monday, February 4, 2013, you were appointed to a task force to study the current alignment of the City's voting precincts, consider the current proposal for realignment of the City's voting precincts submitted by the City of Roanoke Electoral Board, and make a recommendation to City Council as to whether the voting precincts may be realigned or consolidated to make voting more efficient and convenient to maximize voter participation. Pursuant to Paragraph 3 of Resolution No. 39564-010713, the City Clerk will schedule an organizational meeting for the purpose of electing a chair and a secretary. (Enclosed is a copy of Resolution No. 39564-010713 which was adopted by the Council at its meeting on Monday, January 7, 2013.) Furthermore, the task force is to provide its recommendations to Council, in writing, by Tuesday, May 14, 2013, and present said recommendations to the Council at its regular session on Monday, May 20, 2013. Sincerely, �7 / � y fCtt� tPJ' " '16dvv Stephanie M. Moon, MMC City Clerk Enclosure JoAnn Edmunds, Democratic Committee representative Delvis "Mac" McCadden, SCLC representative Herbert R. Moore, Republican Committee representative Braxton G. Naff, Roanoke Neighborhood Advocates representative William "Rob" Roberts, Blue Ridge Independent Living Center representative Jane M. Smith, Roanoke Electoral Board Officer of Elections Charles G. Steele, III, Roanoke Electoral Board Officer of Elections Keith Wheaton, NAACP representative February 6, 2013 Page 2 pc: Christopher P. Morrill, City Manager Daniel J. Callaghan, City Attorney, w/applications Laverne G. Shepherd, City Registrar Melvin Williams, Chairman, Roanoke City Electoral Board CITY OF ROANOKE• OFFICE OF THE CITY CLERK 215 Church Avenue,S.W.,Suite 456 Roanoke,Virginia 24011-1536 Telephone: (540)853-1541 Far: (540)853-1145 E-mail: clerk@roanokeva.gov JONATHAN E.CRAFT STEPHANIE M.MOON,MMC City Deputy City Clerk CECELIA T.WEBB Assistant Deputy City Clerk February 6, 2013 Carl H. Kopitzke 2314 Martin Lane, S. W. Roanoke, Virginia 24015 Dear Mr. Kopitzke: Your term of office as a member of the Mill Mountain Advisory Board expired on June 30, 2012. On behalf of the Members of Roanoke City Council, I would like to express appreciation for your service to the City of Roanoke as a member of the Mill Mountain Advisory Board from June 1, 2009 to June 30, 2012. Please find enclosed a Certificate of Appreciation and an aerial view photograph of the Roanoke Valley in recognition of your years of service. yySiinncerrelly_ Stephanie M. Moon, MM& City Clerk SMM:ctw Enclosure pc: Nicole Ashby, Secretary, Mill Mountain Advisory Board CERTIFICATE OF APPRECIATION PRESENTED TO CARL H. KOPITZKE AS A MEMBER OF THE MILL MOUNTAIN ADVISORY BOARD FROM JUNE 1, 2009 TO JUNE 30, 2012 ON THIS 6TH DAY OF FEBRUARY , 2013 IN RECOGNITION OF OUTSTANDING PUBLIC SERVICE FAITHFULLY RENDERED TO THE CITY OF ROANOKE APPROVED: ATTEST: DAVID A.BOWERS ' J / STEPjIANIE M.MOAN MAYOR CITY CLERK f zee • - CITY OF ROANOKE V." OFFICE OF THE CITY CLERK 215 Church Avenue, S.W.,Suite 456 Roanoke,Virginia 24011-1536 Telephone: (540)853-2541 Fax: (540)853-1145 E-mail: clerk@roanokeva.gov JONATHAN E.CRAFT STEPHANIE M.MOON,MMC City Clerk Deputy City Clerk CECELIA T.WEBB Assistant Deputy City Clerk February 6, 2013 Beth Christopolous 4606 Summerset Drive, S. W. Roanoke, Virginia 24018 Dear Ms. Christopolous: Your term of office as the City's representative of the Local Office on Aging will expire on February 28, 2013. On behalf of the Members of Roanoke City Council, I would like to express appreciation for your service to the City of Roanoke as the City's representative of the Local Office on Aging from June 7, 2010 to February 28, 2013. Please find enclosed a Certificate of Appreciation and an aerial view photograph of the Roanoke Valley in recognition of your years of service. pSi�ereelly�, frr aM.., en. hob& Stephanie M. Moon, MMC City Clerk SMM:ctw Enclosure CERTIFICATE OF APPRECIATION PRESENTED TO BETH CHRISTOPOLOUS AS THE CITY'S REPRESENTATIVE OF THE LOCAL OFFICE ON AGING FROM JUNE 7, 2010 TO FEBRUARY 28, 2013 ON THIS 6TH DAY OF FEBRUARY , 2013 IN RECOGNITION OF OUTSTANDING PUBLIC SERVICE FAITHFULLY RENDERED TO THE CITY OF ROANOKE APPROVED: ATTEST: L / ... iL. job DAVID A.BOWERS STEPHANIE M.Mo ON MAYOR CITY CLERK A"` CITY OF ROANOKE 1 . OFFICE OF THE CITY CLERK 215 Church Avenue, S.W.,Suite 456 Roanoke,Virginia 24011-1536 Telephone: (540)853-2541 Fax: (540)853-1145 E-mail: clerk@roanokeva.gev JONATHAN E.CRAFT STEPHANIE M.MOON,MMC City Clerk Deputy City Clerk CECELIA T.WEBB Assistant Deputy City Clerk February 6, 2013 Eddie Wallace, Jr. 3815 Sioux Ridge Road, N. W. Roanoke, Virginia 24017 Dear . allace: Your term of office as a member of the Mill Mountain Advisory Board expired on June 30, 2012. On behalf of the Members of Roanoke City Council, I would like to express appreciation for your service to the City of Roanoke as a member of the Mill Mountain Advisory Board from July 7, 1997 to June 30, 2012. Please find enclosed a Certificate of Appreciation and an aerial view photograph of the Roanoke Valley in recognition of your years of service. Sincerely, jphaniie M. JC Stephanie M. Moon, C City Clerk SMM:ctw Enclosure CERTIFICATE OF APPRECIATION PRESENTED TO • EDDIE WALLACE, JR. AS A MEMBER OF THE MILL MOUNTAIN ADVISORY BOARD FROM JULY 7, 1997 TO JUNE 30, 2012 ON THIS 6TH DAY OF FEBRUARY , 2013 IN RECOGNITION OF OUTSTANDING PUBLIC SERVICE FAITHFULLY RENDERED TO THE CITY OF ROANOKE APPROVED: ATTEST: mow Imo✓ DAVID A.BOWERS STEPHANIE M.MO I N MAYOR CITY CLERK