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Home My WebLink AboutCouncil Actions 03-04-13ROSEN 39601- 030413 ,1 mto ly 1P I G�R�1n1? ROANOKE CITY COUNCIL INFORMAL SESSION MARCH 4, 2013 9:00 A.M. CITY COUNCIL CHAMBER ROOM 450 ReT;ri, 1 Call to Order -- Roll Call. All Members present. Welcome. Mayor David A. Bowers Mayor Bowers recognized certain City employees on constructing the new podium for informal briefings; and the electrical work for the new RVTV cameras. NOTICE Today's briefings will be televised live and replayed on RVTV Channel 3 on Thursday, March 7 immediately following the 2:00 p.m. session at 7:00 p.m.; and Saturday, March 9 at 4:00 p.m. Council Meetings are offered with closed captioning for the hearing impaired. ITEMS FOR ACTION: A communication from Mayor David A. Bowers requesting that Council convene in a Closed Meeting to discuss vacancies on certain authorities, boards, commissions and committees appointed by Council, pursuant to Section 2.2 -3711 (A)(1), Code of Virginia (1950), as amended. A list of current vacancies is included with the agenda for this meeting. (7 -0) A communication from Council Member Anita J. Price, Chair, City Council Personnel Committee requesting that the Council convene in a Closed Meeting to discuss the performance of the Director of Finance, pursuant to Section 2.2 -3711 (A)(1), Code of Virginia (1950), as amended. (7 -0) A communication from the City Manager requesting that the Council convene in a Closed Meeting to discuss disposition of publicly -owned property to develop recreational uses on portions of 2100 Countryside Road, N. W., and 0 Ben Street, N. W., where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the public body, pursuant to Section 2.2- 3711(A)(3), Code of Virginia (1950), as amended. (7 -0) ITEMS LISTED ON THE 2:00 P.M. COUNCIL DOCKET REQUIRING DISCUSSION /CLARIFICATION AND ADDITIONS /DELETIONS TO THE 2:00 P.M. AGENDA. NONE. TOPICS FOR DISCUSSION BY THE MAYOR AND MEMBERS OF COUNCIL. NONE. BRIEFINGS: • City Seal Discussion - 15 minutes Matter was continued generally • Star City Reads Program - 15 minutes • Downtown Sealed Compactor - 20 minutes • FY 2014 Budget and CIP Update - 90 minutes • Infrastructure Update - 45 minutes Update was held at the end of the 2:00 p.m. Session. (See page 8) AT 1:15 P.M. THE COUNCIL MEETING WAS RECESSED FOR A CLOSED MEETING AND TO BE RECONVENED AT 2:00 P.M., IN THE COUNCIL CHAMBER, ROOM 450, NOEL C. TAYLOR MUNICIPAL BUILDING. ��KLIF� ROANOKE CITY COUNCIL REGULAR SESSION MARCH 4, 2013 2:00 P.M. CITY COUNCIL CHAMBER AGENDA 1. Call to Order- -Roll Call. All Members Present. (Council Members Ferris and Lea were late) At this point, Council Members Ferris and Lea entered the meeting (2:01 p.m.) The Invocation was delivered by The Reverend Kenneth P. Lane, Pastor, Trinity Lutheran Church. Mayor Bowers called for a Moment of Silence in memory of the late Honorable Chip Woodrum, former member of the House of Delegates and citizen of the City of Roanoke. The Pledge of Allegiance to the Flag of the United States of America was led by Mayor David A. Bowers. Welcome. Mayor Bowers. NOTICE Today's Council meeting will be televised live and replayed on RVTV Channel 3 on Thursday, March 7 at 7:00 p.m., and Saturday, March 9 at 4:00 p.m. Council meetings are offered with closed captioning for the hearing impaired. 3 ANNOUNCEMENTS THE PUBLIC IS ADVISED THAT MEMBERS OF COUNCIL RECEIVE THE CITY COUNCIL AGENDA AND RELATED COMMUNICATIONS, REPORTS, ORDINANCES AND RESOLUTIONS, ETC., ON THE THURSDAY PRIOR TO THE COUNCIL MEETING TO PROVIDE SUFFICIENT TIME FOR REVIEW OF INFORMATION. THE CITY CLERK'S OFFICE PROVIDES THE MAJORITY OF THE CITY COUNCIL AGENDA ON THE INTERNET FOR VIEWING AND RESEARCH PURPOSES. TO ACCESS AGENDA MATERIAL, GO TO THE CITY'S HOMEPAGE AT WWW.ROANOKEVA.GOV, CLICK ON THE GOVERNMENT ICON. NOTICE OF INTENT TO COMPLY WITH THE AMERICANS WITH DISABILITIES ACT. SPECIAL ASSISTANCE IS AVAILABLE FOR DISABLED PERSONS ADDRESSING CITY COUNCIL. EFFORTS WILL BE MADE TO PROVIDE ADAPTATIONS OR ACCOMMODATIONS BASED ON INDIVIDUAL NEEDS OF QUALIFIED INDIVIDUALS WITH DISABILITIES, PROVIDED THAT REASONABLE ADVANCE NOTIFICATION HAS BEEN RECEIVED BY THE CITY CLERK'S OFFICE. PERSONS WISHING TO ADDRESS COUNCIL WILL BE REQUIRED TO CONTACT THE CITY CLERK'S OFFICE PRIOR TO THE MONDAY COUNCIL MEETING, OR REGISTER WITH THE STAFF ASSISTANT AT THE ENTRANCE TO THE COUNCIL CHAMBER PRIOR TO COMMENCEMENT OF THE COUNCIL MEETING. ONCE THE COUNCIL MEETING HAS CONVENED, THERE WILL BE NO FURTHER REGISTRATION OF SPEAKERS, EXCEPT FOR PUBLIC HEARING MATTERS. ON THE SAME AGENDA ITEM, ONE TO FOUR SPEAKERS WILL BE ALLOTTED FIVE MINUTES EACH; HOWEVER, IF THERE ARE MORE THAN FOUR SPEAKERS, EACH SPEAKER WILL BE ALLOTTED THREE MINUTES. ANY PERSON WHO IS INTERESTED IN SERVING ON A CITY COUNCIL APPOINTED AUTHORITY, BOARD, COMMISSION OR COMMITTEE MAY CONTACT THE CITY CLERK'S OFFICE AT 853 -2541, OR ACCESS THE CITY'S HOMEPAGE TO OBTAIN AN APPLICATION. THE COUNCIL OF THE CITY OF ROANOKE IS SEEKING APPLICATIONS FOR THE FOLLOWING CURRENT OR UPCOMING EXPIRATIONS OF TERMS OF OFFICE: FAIR HOUSING BOARD (FOUR THREE -YEAR TERMS OF OFFICE) PARKS AND RECREATION ADVISORY BOARD (FOUR THREE -YEAR TERMS OF OFFICE) ACCEPTING APPLICATIONS FOR TWO THREE -YEAR TERMS OF OFFICE ON THE ROANOKE CITY SCHOOL BOARD COMMENCING JULY 1, 2013 AND ENDING JUNE 30, 2016. INFORMATION PERTAINING TO THE SCHOOL BOARD PROCESS AND APPLICATION FOR APPOINTMENT ARE AVAILABLE ON THE CITY'S WEBSITE AND IN THE CITY CLERK'S OFFICE. DEADLINE FOR RECEIPT OF APPLICATIONS IS MONDAY, MARCH 11, 2013. FOR QUESTIONS AND /OR ADDITIONAL INFORMATION, PLEASE CONTACT CITY CLERK'S OFFICE AT 853 -2541. THE CURRENT SCHOOL BOARD TRUSTEES ARE ANNETTE LEWIS AND SUZANNE MOORE. 2. PRESENTATIONS AND ACKNOWLEDGEMENTS: Recognition of students from Holy Cross College of Worcester, Massachusetts and Boston College of Boston, Massachusetts, Participants of the Southeast Rural Community Assistance Project (RCAP) Volunteers for Communities Program. Mayor Bowers presented each volunteer with a Certificate of Appreciation. 3. HEARING OF CITIZENS UPON PUBLIC MATTERS: CITY COUNCIL SETS THIS TIME AS A PRIORITY FOR CITIZENS TO BE HEARD. ALL MATTERS WILL BE REFERRED TO THE CITY MANAGER FOR RESPONSE, RECOMMENDATION OR REPORT TO COUNCIL, AS HE MAY DEEM APPROPRIATE. Robert Gravely appeared before Council to express concern for Roanoke communities. 4. CONSENT AGENDA (APPROVED 7.0) ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE BY THE MEMBERS OF CITY COUNCIL AND WILL BE ENACTED BY ONE MOTION. THERE WILL BE NO SEPARATE DISCUSSION OF THE ITEMS. IF DISCUSSION IS DESIRED, THE ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND CONSIDERED SEPARATELY. C -1 A communication from the City Manager requesting that Council schedule a public hearing for Monday, March 18, 2013, at 7:00 p.m., or as soon thereafter as the matter may be heard, to consider granting a 20 foot sanitary sewer easement across City -owned property designated as Tax Map No. 2170128, to the Western Virginia Water Authority. RECOMMENDED ACTION: Concurred in the request. C -2 Report from the Commonwealth of Virginia, Auditor of Public Accounts on collections of Commonwealth Revenues by Local Constitutional Officers for the Fiscal Year ending June 30, 2012. RECOMMENDED ACTION: Received and filed. C -3 Reports of qualification of Melida McKee as the City of Roanoke's representative to the Local Office on Aging Advisory Council for a one -year term of office ending February 28, 2014; and Tom G. Roller as a member of the Mill Mountain Advisory Committee for a term of office ending June 30, 2015. RECOMMENDED ACTION: Received and filed. REGULAR AGENDA Inasmuch as there were several citizens registered to speak on the rezoning matter at Item 10, being the second reading of Ordinance No. 39600. Without objection by the Council, Item 10 was acted upon at this point. Paul Scott, Bryan McConnell, Robert Lynch, Celia Collins, Mary Baugh, Chris Miller, Annie Woodford, and Patrick Corp appeared before the Council in connection with the Huff Lane rezoning. Adopted Ordinance No. 39600 - 030413, on its second reading, amending Section 36.2 -100, Code of the City of Roanoke (1979), as amended, and the Official Zoning Map, City of Roanoke, Virginia, dated December 5, 2005, as amended, to rezone certain property within the City. (4 -3, with Council Members Lea and Price and Mayor Bowers voting no.) 5. PUBLIC HEARINGS: NONE. 6. PETITIONS AND COMMUNICATIONS: a. A communication from the Clerk of Circuit Court recommending acceptance of technology trust funds from the State Compensation Board for reimbursement of charges incurred for back scanning and digital conversion of land records; and a communication from the City Manager concurring in the recommendation. Adopted Budget Ordinance 39602- 030413. (7 -0) b. Request of Straight Street to provide an update on its programs and future plans. Keith Farmer, Director, Spokesperson. (Sponsored by Council Members Lea and Price) Remarks received and filed. 7. REPORTS OF CITY OFFICERS AND COMMENTS OF CITY MANAGER: a. CITY MANAGER: BRIEFINGS: Infrastructure Update (See page 8). ITEMS RECOMMENDED FOR ACTION: 1. Adoption of a resolution to designate a portion of the Wasena neighborhood zoned Urban Flex (UF) as a revitalization area and; to make appropriate determinations as required by the Virginia Housing Development Authority (VHDA), in connection with the River House Project. Adopted Resolution No. 39601- 030413. (7 -0) COMMENTS BY CITY MANAGER. The City Manager offered the following comments: Roanoke Public Library Main Branch to Close Temporarily • As a result of work related to the Elmwood Park Improvement Project, the Roanoke Public Library Main Branch will be closed temporarily from March 11 to March 13. • This closure will allow work to be done on the water functions for Elmwood Park and the Main Branch, and will prepare those connections for future renovation. Market Square Improvement Proiect • For the past several months, we have been working with Downtown Roanoke, Inc. and other stakeholders on improvements to Market Square. • It is important to note that this project was not on our project plan. We supported the project based on the investment that DRI planned to make in replacing the market awnings and other vendor table improvements using grant funds secured by Congressman Goodlatte. • Project was bid and unfortunately only one bid was received, which was from SC Rossi. The bid cost exceeded the project budget. • The city has made the decision to not award a contract for the project at this time. • We remain committed to the project and our plan is to re -bid in late fall, with construction starting in December, after the Dickens of a Christmas event. • While there is no guarantee that re- bidding the project will improve the bid cost, it is our hope that it will: o Facilitate additional contractors submitting bids, as there will be more time to develop bids and more time to complete the work. o Mitigate impact on Market Vendors. b. DIRECTOR OF FINANCE: Appropriation of 2012 Qualified Zone Academy Bond proceeds. Adopted Budget Ordinance No. 39603 - 030413. (7 -0) 2. Financial Reports of the City of Roanoke Fiscal Year 2013 to date through January, 2013; and Roanoke City Public Schools Fiscal Year 2013 to date through December, 2012, respectively. Comments were received and filed. 8. REPORTS OF COMMITTEES: NONE. 9. UNFINISHED BUSINESS: NONE. 10. INTRODUCTION AND CONSIDERATION OF ORDINANCES AND RESOLUTIONS: (See page 6.) 11. MOTIONS AND MISCELLANEOUS BUSINESS: a. Inquiries and /or comments by the Mayor and Members of City Council. None. b. Vacancies on certain authorities, boards, commissions and committees appointed by Council. See appointments /reappointments on page 8. Infrastructure Update was held at 3:41 p.m. Following briefing, the Council meeting was recessed for continuation of Closed meeting in the Council's Conference Room (4:38 p.m.) Reconvened at 6:34 p.m., in the Council Chamber. CERTIFICATION OF CLOSED MEETING. (7 -0, with the exception of Council Member Price having recused herself from any and all discussion regarding Countryside during the Closed Meeting regarding Countryside; and Mayor Bowers was not present during discussions regarding Countryside, whereby the vote for Certification of Closed Meeting on Countryside was 5.0) Reappointed Valerie N. Hale and Demond Hammond as members of the Fair Housing Board for three -year terms of office ending March 31, 2016. Reappointed Pete Eshelman, William Modica, Sonya Echols and Steve Stinson as members of the Parks and Recreation Advisory Board for three - year terms of office ending March 31, 2016. Waived City residency requirements for Carolyn Glover as an ex- officio member of the Defined Compensation Board; and Messrs. Eshelman and Modica as members of the Parks and Recreation Advisory Board in this instance. (7 -0) 12. ADJOURNED - 6:36 P.M. CITY OF ROANOKE OFFICE OF THE MAYOR 215 CHURCH AVENUE, S.W., SUITE 452 w ROANOKE, VIRGINIA 24011 -1594 TGLEYHONE: (540) 8532444 FAX (540) 853 -1145 DAVID A. BOWERS Mayor March 4, 2013 The Honorable Vice -Mayor and Members of the Roanoke City Council Roanoke, Virginia Dear Members of Council: This is to request a Closed Meeting to discuss vacancies on certain authorities, boards, commissions and committees appointed by Council, pursuant to Section 2.2 -3711 (A)(1), Code of Virginia (1950), as amended. A list of current vacancies is included with the agenda for this meeting. Sincerely, David A. Bowers Mayor 7G7® COMMITTEE VACANCIES /REAPPOINTMENTS March 4, 2013 VACANCIES: Expiration of the three -year terms of office of Valerie N. Hale, Demond Hammond, Marc K. Davis and Anthony M. Reed as members of the Fair Housing Board ending March 31, 2013. Expiration of the three -year terms of office of Pete Eshelman, William Modica, Sonya Echols and Steve Stinson as members of the Parks and Recreation Advisory Board ending March 31, 2013. Expiration of the three -year terms of office of Annette Lewis and Suzanne Moore as School Board Trustees ending June 30, 2013. March 4, 2013 The Honorable Mayor and Members of the Roanoke City Council Roanoke, Virginia Dear Mayor Bowers and Members of Council: Council Members William D. Bestpu6 Raphael E. 'Tay- Fertis Sherman P. Lea Auit J_ Pdce Court G. Rosen David B_ Tonkle This is to request a Closed Meeting to discuss the performance of the Directorof Finance, pursuant to Section 2.2 -3711 (A)(1), Code of Virginia (1950), as amended. Sincerely, r". Anita Kice, Chair City Council Personnel Committee AJP:ctw CITY OF ROANOKE COUNCIL .CITY IS Chnmh Avenue. S w. Noel C.'l aylor Municipal Building Suite 456 -� - Roanoke Vn,u,,a24011 -1535 -- Telephone (540)85 3 2541 Fax (540) 9,53-1145 DAVID A. BOWERS May March 4, 2013 The Honorable Mayor and Members of the Roanoke City Council Roanoke, Virginia Dear Mayor Bowers and Members of Council: Council Members William D. Bestpu6 Raphael E. 'Tay- Fertis Sherman P. Lea Auit J_ Pdce Court G. Rosen David B_ Tonkle This is to request a Closed Meeting to discuss the performance of the Directorof Finance, pursuant to Section 2.2 -3711 (A)(1), Code of Virginia (1950), as amended. Sincerely, r". Anita Kice, Chair City Council Personnel Committee AJP:ctw CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: March 4, 2013 Subject: Request for Closed Meeting This is to request that City Council convene a closed meeting to discuss the disposition of publicly -owned property to develop recreational uses on portions of Official Tax Parcel No. 6472302, 2100 Countryside Road, N. W., and Official Tax Parcel No. 6421001, 0 Ben Street, N.W., where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the public body, pursuant to §2.2- 3711.A.3, Code of Virginia (1950), as amended. 0 ---- A ------------------ Christopher P. Morrill City Manager Distribution: Council Appointed Officers CONFIRMATORY STATEMENT OF CONFLICT OF INTEREST I, Anita J. Price, state that I have a personal interest in an agenda item regarding a closed meeting to discuss disposition of publicly-owned property to develop recreational uses of portions of 2100 Countryside Road, N.W. and 0 Ben Street, N.W. because my husband, Charles Price is involved with an organization which may be involved in this matter. Therefore, pursuant to Virginia Code Section 2.2-3112, I must refrain from participation in this matter. I ask the City Clerk to accept this statement and ask that it be made part of the minutes of the meeting on March 4, 2013. I confirm that I did not participate in the closed meeting called for March 4, 2013, and I executed a statement of conflict of interest on March 4, 2013, and I understand that the City Clerk cannot locate that statement. I execute this Confirmatory Statement of Conflict of Interest to confirm my actions on March 4,2013.Witness the following signature this/fly of April, 2013. Alce Witness Anita J. Pri e ✓OUMTNM,1 e. Comer tjkpury env C,-Ric Printed Name and Title Briefing #1 1906 City Seal Appearance of the current City Seal is set out in the Code of the City of Roanoke: Chapter 2, Administration, Art. I, In General: Sec. z -1. - Design and use of city seal. Except as otherwise specifically provided, no other seal shall be used for the city, and no paper issued by municipal authority, which requires the seal of the city, shall be valid, unless the seal described herein shall be duly affixed thereto. (Code 1956, Tit. 11, Ch. 1, § 1) Charter reference— Authority of city with reference to corporate seal, 51.1. Digitalized 3.884 City Seal 1884 City Seal with color 1906 - present 1884 -1906 Briefing #2 Action Steps and Updates Vision: Ensure that every child in the City of Roanoke is reading at or above grade level by third grade 44 Current facts about Roanoke's children ■ About 1,500 babies are born each year ■ About 55% are born to single mothers on Medicaid ■ About 1,000 are in 3rd grade in public schools ■ Opportunities for summer learning, building home libraries, & daily reading habits need to reach all children & families Our Plan m Put books in the hands of children ■ Develop collaborations with the Commonwealth of Virginia, United Way and Carilion Research Institute to collect & share data ■ Parental engagement + Early Literacy ■ Success in learning to read (K -3) is universally recognized & proven to be essential to doing well in school. ■ Early literacy specifically refers to the skills & competencies that come before children learn to read independently & that are considered the early building blocks essential to becoming capable readers. ■ The key early literacy skills are print awareness, alphabet knowledge, language competency, & pre - writing skills. ■ Children's preparation for reading begins at birth (or earlier). + Community collaboration ■ Partnerships with local community groups and businesses to get books into the hands of our children. ■ Summer enrichment opportunities ■ Volunteer opportunities ■ Star City Reads branded events +Principles guiding data collection ■ Data will always protect the privacy of our children & families ■ Data will be shared & available for use by all programs, schools, agencies, & groups ■ Data about children's individual progress will provide the strongest evidence about which programs & activities are the most helpful ■ Data collection & analysis should go hand -in -hand with decisions & prioritization of Roanoke's activities & investments in children +Parental engagement ■ Review of current parent classes /learning opportunities ■ Work with academic partners to create training opportunities for parents & caregivers ■ Learning topics : PALS testing, readiness for kindergarten, why taking your child to school is important, how to read to your children, summer learning tips, etc. Star City Reads Events March 1, 2012: Read Across America storytime March 28, 2013 : Star City Reads Business Breakfast featuring Ron Haskins April 9, 2013: Tom Teasely, world percussionist April 16, 2013 : Mallory Lewis & Lamb Chop June6 -16, 2013 : Roanoke Children's Theatre presents Stuart Little NEA's Read Auess AM ica � Bvildiwee a Nafiiew eC headers nea r 1 M It +What you can do now to help ■ Volunteer to read ■ Donate a book off our reading list ■ Pledge to work towards a community database ■ Help sponsor or teach a parenting class on a select topic. City of Roanoke ROANOKE Central Business District Sealed Trash Compactor Current Collection Program ROANOKE CBD Boundary ➢ North by Norfolk Southern Railroad tracks ➢ East by Third St SE ➢ South by Elm Ave ➢ West by Sch St SW Core Boundary ➢ Norfolk Ave to Church Ave, Williamson Rd to Jefferson St Schedule (Mon -Fri) ➢ 3:00 p.m. for trash collection (begin in "Core ") ➢ 6:00 p.m. for recycling collection (begin in " "Core ") ➢ 8:00 p.m. for trash collection (begin in CBD- outside of "Core ") ➢ 10:00 p.m. for trash collection (transition into "Core" area) Schedule (Sat) ➢ Same as above excluding 3:00 p.m. collection Schedule (Sun) ➢ 7:00 a.m. "Core" trash collection Existing Conditions Trash set out on sidewalks ➢ Not visually appealing ➢ Impedes pedestrians WS ROANOKE ROANOKE Trash Compactor ➢ Goal - Sealed trash compactor for the CBD area ➢ Coordinated with DRI and others Trash Compactor ROANOWIN KE Proposed Service Area Sealed compactor zone 1 ➢ "Core area" of the CBD ❑ .Jefferson to Williamson ❑ Norfolk to Church 24/7 option for restaurants to dispose trash Eliminates need for placement on sidewalk 2i; �� Trash Compactor ROANOKE Identified a location ➢ Entered into a property lease ➢ Site: Rear of 121 Campbell Ave SE ➢Access: Kirk Ave SE W � ROANOKE Trash Compactor ➢ Need to prepare site ➢ Construction plans underway to make sure site is ready Extend electricity to the site ➢ Lease the compactor �' Trash Compactor ROANOKE Project Costs: ➢ Site Preparation: $150,000 (one -time fee) Total Operating Costs: $65,000 (annual) is already budgeted (includes leasing, labor and disposal fees) Site Maintenance: ➢ Upkeep by city staff ➢ Compactor serviced under contract ➢ Recycling also available Trash Compactor ROANOW, 000 KE Cost to Customers Current cost structure ➢ $70 month - small businesses (class -of- trade): ➢ $120 month - restaurants and large businesses Proposed cost structure ➢ No charge for first 2 uses each week July 1, 2013: ➢ $1 for each subsequent use of compactor Maximum charge capped at current rate ROANOKE Trash Compactor Customer Option y Current customers within compactor zone have option not to use compactor until January 1, 2014 Current fees would be doubled to $140 and $240 ➢ Collection changes to once daily at 6:00 a.m. (set out between 2:00 a.m. and 6:00 a.m.) WS ROANOKE Trash Compactor Recommended City Council Actions Code Amendments: ➢ Needed to address use of compactor instead of placement on sidewalks Fee Compendium: ➢ Needed to add compactor use fee Transfer Funding: Needed to fund one -time implementation costs , WOW ROANOKE Trash Compactor Implementation Schedule: April, 2013 - begin construction and customer registration July, 2013 - available for customer use SP, I woo ROANOKE Trash Compactor Commercial Grease Issues Collection of grease from restaurants handled by private service Compactor site will not offer grease collection facilities Outdoor storage, cleanliness and maintenance requirements should be clarified and strengthened Trash Compactor ROANOKE Commercial Grease Responsibilities: Updated Code Amendments: ➢ Proper and secure outdoor storage requirements ➢ Duty to report if spill occurs ➢ Responsibility for cleanliness and maintenance r� ROANOKE Trash Compactor Questions? &h�• F �� Budget /Financial Planning Work Session FY 2013 -2014 March 4, 2013 Agenda • Budgeting for Outcomes Process Update • Ranked Offers by Priority • Capital Project Planning • Next Steps 2/28/2013 BFO Process Update Where We Are Now — Priority Teams reviewed, scored and ranked offers — Pay Raise target allocation of 2% included 5% behind the local market — Citizen Budget Academy— Part 1 completed — Budget Committee preparing preliminary capital budget recommendation Next Steps — Priority Teams make funding recommendations to Budget Committee — Citizen Budget Academy— Parts 2 and 3: priority rankings, funding levels and capital budget recommendation — Budget Committee balances Recommended Budget Price of Government Revenue Estimate by Major Category Fiscal Year 2014 Growth of 2.0% when comparing the FY14 estimate to the FY13 Adopted Budget 4 (In Millions) p.. Property Taxes $ 88.4 \ Intergovernmental 65.3 Other Local Taxes 60.1 ° « ,n w- ax Sales 20.2 Other Revenue 14.1 TOTAL $ 258.1 / 1 Growth of 2.0% when comparing the FY14 estimate to the FY13 Adopted Budget 4 $1.2 Million Increase in FY14 School Funding over FY13 Adopted Budget [mean axe T [—am.. Ls�3fe4'maaFxev y 41 CIC M4 �. Fvia naagw Es imate le«imy Estimate aM+ as Of V411 IBacline) as or NV13 ♦ 4 'W 552WU e. e 1 l aa_ JOfi OJO FLOSEDW 6E 365 I<SOW E6,SIV OW 101]p0] �N9000 1300W1 41 CIC M4 Fvia Adopted Es imate f Growth Estimate Budget as Of V411 IBacline) as or NV13 $ Nll9 4 'W 552WU a i5Q 69[ e JOfi OJO FLOSEDW 6E 365 I<SOW E6,SIV OW 101]p0] �N9000 1300W1 O,6W xs WO ms,oW 1 12 e.. t ]a,INAIa i Iei t Guam $5.1 Million Increase in FY14 Revenues over FY13 Adopted Budget Pem aeS KL-11.1 ena Fnnmerv. ae Fwang em Cm neyN OIMnFUnOn9 hom Fedeal aM Salo mon euenaan R�enue M3 M4 Fvia Adopted Es imate f Growth Estimate Budget as Of V411 IBacline) as or NV13 $ Nll9 4 'W 552WU a i5Q 69[ e JOfi OJO FLOSEDW 6E 365 I<SOW E6,SIV OW 101]p0] �N9000 1300W1 O,6W xs WO ms,oW Gt000J PO16A06 (i W ffiBS6OW ,I _ 11, 3 ;J. Ja f61.6W "I I I'll pl 1994YJ 411 .1 J1 WJ 161 I. 5 11 "1 0. 1 2"12,1W 1 a 1 ..6p56 0. 2/28/2013 3 2/28/2013 Summary — February 4th Priority FY 14 Offer Total Including Incremental Requests Education $75,440,828 Safety $64,255,44 Human Services $34,769,97 Infrastructure $24,309,05 Good Government $15,827,121 Livability $15,466,94 Economy $2 164 72 Outside Agencies $4,022,61 Reserved Allocation $24,416,39 Budget Committee Review $2956,95 TOTALS: $263 630,06 Price of Government: $257 726 00 Variance ($5,904,063 Reserved Allocations Transfer to Debt Sery ice $14,402,750 Personnel Lapse (Salary, FICA, Retirement) ($2,340,144) Budget Contingency $1,175,627 Other (Medical, Dental, Civic Center Subsidy, W /C, Misc Contingencies, Budget Reserves, Line of Duty, Memberships, Capital Contributions) $11,078,163 Budgeting for Outcomes Contingency $385,200 Salary Adjustments $2,000,000 Total $26,701,596 2/28/2013 Budget Committee Review Technology Capital $550,000 Radio Capital $493,706 Fleet Capital $1,913,250 TOTAL: $2,956,956 City of Roanoke nasure �mmurffyeaefyana Priorities �„ , ,n xnyo ,,,e camases are oaf ana oromom ��` � f a,n sup f Be es ranie rag on. i� n! vv nun( f um Safety �x"`�+4 �ECOnom�m p p vv or ou ry Enhance Roanoke s - -- nrfor on" nw, d.!"'v�en Itleiang teeming wnicn eunurauy mcwsie,moa "i Gvab'I'[ Edueatl ncomoassesuaeie to ana aof o alyon h-chE iiy areer ane eeyona Nrougn man ad on, snares semoes ana 'con umWinwnamem. G Infrastructure Government uamiamane nwm '-'it' unions o earryaf eon inf,armswrances„000ns t Pomoethat amnatio neanbvfsiaas successful �HUman campy that are rAUanoreu�, nsmneilgrs,I and ml Sa, c. ✓ansoerem, responslw, ana ze y o I orauve. �meo�ou�afaunuesane enlpae Foster e caring co mofunl f Nei regional nd o'lle bowa0nroecnwnichencon reges I e pmasosafety nef posens when they am mostwlnorable to 2/28/2013 Education Roanoke City Public Schools $73,944,800 Library Community Information Centers $1,098,713 Summer Reading Camp $56,167 Library Early Literacy Services $157,662 Library Ser rces to K -12 - Star City Reads —All American City Initialive (Supplemental) $132,359 $19,071 Lifelong Learning - Libraries EVanding Access to Roanoke's History (Supplemental) $62,114 $60,029 Safety Police Patrol $10,411,790 Police Investigation $3,404,890 Traffic Signals -Trafc Signals — Controller /Cabinet 8 LED Replacement (Supplemental) $639,490 $492,000 Building Safety /Inspections $664,767 Police Administrative Sandi $2,340,266 Police Support and Records $1,522,543 Police Academy $615,379 Emergency Management $100,742 Jail Operations $13,170,011 Fire Prevention /Inspection /Investigation Division - Administrative Assistant III (Supplemental) $507.211 $35,202 Signs and Pavement Markings $638,393 Street Lighting $1,155,989 2/28/2013 Safety (continued) Fire -EMS Training Division $532,304 Police School Resource Officer $511,107 DARE Program $201,951 911 Operations $2,810,951 Fire and Emergency Medical Semces Operations $15,435,869 Sheriff's Office Operations $3,284,841 Roanoke City Victim Witness Program $31,835 Office of the Magistrate $6,985 Drug Prosecutor $34,057 City Prosecutors $1,536,946 Residential Juvenile Detenbou Services $1,214,701 FireIEMS - Support and Administration Services - Fire-EMS Automation Coordinator (Supplemental) $610.786 $46.429 Safety continued Administrative Support of Juvenile and Domestic Relations District Court $35,405 Police Animal Control and Protection Unit $463,133 Administrative Support of Roanoke City General District Court $32,698 Roanoke Emergency Medical Services (REMS) $100,880 Enhanced Community Services (VJCCCA) $69,819 Support Circuit Judges $542,112 Outreach Detention /Electronic Monitoring $253,904 Regional Center for Animal Control and Protection $186.000 2/28/2013 Human Services eneft Programs Division 5,352,573 uman Services Support 111,723 m to ment Sennces Pr rams 1,404,961 Social Services - Services 14,232,099 om rehensive Services Act 10,834,081 rotation, Parole and Intake Services 35,540 outh Haven 597,140 ubstance Abuse Counselor VJCCCA 51,871 aardess Assistance Team HUD Grant - Match 40,320 ocial Sevices - Administration 1,503,410 Dater Parent Training 192,807 uman Services Committee 409,052 Infrastructure aehg Program - Paying Pr ram Supplemental Funds (Supplemental) 3,181,31 1,450,0 Street Maintenance 1,190,24 Virginia De,amment of Transportation Capital Projects -Local Funding 251,80 dtl a Safety Inspection Pr ram 22],9] tormwater Infrastructure Maintenance & Stormwater Pollution rcventlon - Stormvvater Infrastructure Maintenance Su i tell 827,25 25,28 Roanoke River Project Bench Cut and Training Wall Maintenance (new tter 146.83 _ Al and Right of Way Landscape Maintenance -Temporary/Seasonal Labor Cost Increases (Supplemental) 1,321,43i 22,25 acilities Management — HVAC - Ma'or HVAC E ui ment Replacement (Supplemental) 816,3] 300,00 ac. M t- Mechanical Maintenance Electrical, Plumbing & Weldin 752,56 �Ibrary Technolegy and Innovation 31,80 2/28/2013 Infrastructure (continued) lormwater Mana ememt NPDES 50,00 evelo meat ReNew 81ns action 163,54 moronmental Infrastructure Mana ement 51,83 itlewalk Repair & Maintenance - Sitlexalk Repair & Maintenance (Supplemental) 372,89 20000 nvircnmeatal Compliance and Best Management Practice - Administrative Assistant III (Supplemental) 165,673 35202 Bridge Rehabilitation and Renovation 622,381 now Removal 110,59 Technology Infrastructure Support: 2,176,975 for Bike/Pedestrian Accomodations On. offer 100.000 leat Maintenance and Race 2,601,594 ado Technology Support 650.847 ivic Center HVAC R aired Fregi Preventive Maintenance 143,071 Infrastructure (continued) Map and Grarthirs Production 79,51 teen Motor Fuel 59,91 Me, Maintenance 433,59 acilities M mt - Bldg Maint. Dive on Contracts & Service Agreements 502,14 acilities Management - Municipal Complex Maintenance 676,22 atilities Management - Structural Maintenance - City Jail flooring upgrade (Supplemental) -COm uter Room Upgrade Su lemental 956,6 125.00 155.000 acilities Management - Custodial Services: Cleaning of City Facilities 747,440 acilities Management - City Utilities and Work Order Management 1,069.552 Geographical Informations Systems 318.710 WM Containers and Distribution 160.763 _ �ajpjtal Project Management Semces 766,434 leet Vehicle Wash Program 33,047 Storm Water and Flood Plain Management 160,280 Good Government Taxation $1,606,137 Trust Taxes $144,16 r $232,11] lications Su ort W $1,127446 in (LOSS Prevention antl Control $56,004 rams Commonwealth of Virginia $1]4,1] Risk Management and Worker's Cam ensation Administration $730,324 Auto and Generel Liability Claims Administration $58,060 Leadership, Management and Oversight $]5],091 Accounts Ria,evable Biting and Collections Services $283,702 Praourement Services Additional Purchasing Stall (Supplemental) $393,503 $86,972 Retirement Plans Administration $376,53 Human Resource - Sala Administration $197,240 Good Government (continued) Legal Counsel $917, 98 Business License Taxation $311,722 Personal Propertv Tax Administration and Motor Vehicle License $898,538 Miscellaneous Revenue Collections and Administration $110,269 Sat OR Debt Collection Program $]],922 Cash Management and Investment Services $210,217 Accounts Pa ble $311,555 Budget Development $253.09 Pa oll $253,32 Budget Administration $107,31 Fund A .... ding &Financial Reporting $6]4,1]6 Cocrdmate Annual Independent Audit of City CAFR $182,398 Handle Collection of Court Costs and /or Fines for the Roanoke City Duns $81,864 ity Clerk Technical Support and Administrative Services to onstitvents $422,238 20 2/28/2013 10 Good Government (continued) f E ualization $11,54 aste and Abuse Hotline $96,96 Resources - Benefits Administration n Resources Anal st Su lemen[al $147,52 $52,22 nformation: Make City News Accessible and Promote the City oke atement of Public Information S ecialist Supplemental) F $182,12 $46,42 Court Clerk Performance of State Mandated Duties $1,581 11ance Auditin $33224 t Mana ement Services $13411 R V Roanoke Vall Television $196.52 it Council $242,81 Human Resources - EMIDIDyment Services $282,99 oler Re,ustrahom Services $113,23 Human Resources - Em to ee Health Services $631,42 Good Government (continued) a ital and Financial Planning $152,39 Pmwde Management, General Administrative, and Departmental Support Services $122,62 oviduct of Elections - Local /State/Federal Additional Tech /Assistant R istrar Supplemental) $252,00 $28,83 udit of Sheriffs Once Internal Controls $3,10 Human Resources - Talent Management (Employee Recruitment Training and Retention) HR Training Specialist (Supplemental) $446,53 $32,18 Travel Policy Administration $26,48 _ _ Parking Contract $840 Conduct Citizen Survey $33,12 22 2/28/2013 11 Livability Planning and Urban Design SeNce $808,233 Traffic Engineering, Transportation Planning, and Project $496,432 Management $212,563 Code Enforcement $1,0]9,]42 Park Management $791,381 - Supplemental Park Management Requests (Supplemental) $]1,]42 Landscape Management $88],440 - Supplemental Landscape Management Requests (Supplemental) $89,021 Urban Forestry $849,012 - Supplemental Urban Forestry Requests (Supplemental) $42,706 B " and Materials $664,009 Outtloor Education [ $543,036 - Supplemental Outdoor Etlucation Requests (Supplemental) $129,070 Community Recreation $]85,]80 - Supplemental Community Recreation Requests (Supplemental) $73,505 Livability (continued) Neighborhood Library Seances $1,126,361 Athletics and Aquatics - AOletics and Aquatics Requests (Supplemental) $858,740 $146,869 SWM Central Business District Trash/Recycling Collection $212,563 SWM Recycling Collection $546.195 Neighborhood Support (Office of Neighborhood Services) - Part Time Administrative Assistant III (Supplemental) $101,209 $14,924 SWMTmsh Colection $2,948,301 SWMCollection Inspectors $188,601 HUD General Administration and Internally Operated Housing Programs $26,270 SWM Bmsh Collection /Leaf Cdlection $274,680 Community Sustainability Programming $198,235 SWM Bulk Collection $1,074,598 2/28/2013 12 Livability (continued) SW M Operations (Call Center) 593,125 Historic Tax Credit Application Assistance: Wast End Target Area $10,000 SW M Physically Challenged Service $223,337 Economy Business and Workforce Development $1,263,]59 Asset Promotion for Economic Development $62,863 On -Sheet Parking Enforcement, Administration, and Collections $254,153 Asset Development for the Economy $97,711 Percent ( %) for the Arts $17,561 Park'mg Services $99,313 Asset Development for Economy and Education - Roanoke Arts Commission $309,103 Brownfield Redevelopment Program $26,1]] 26 2/28/2013 13 Outside Agencies Blue Ridge Behavioral Health - Supplemental funding $448,880 $184,295 Center in the Square - Supplemental funding $233,260 $159,967 Convention and Visitors Bureau - Supplemental funding $1,231,651 $164,474 DRI — Special Events Permitting $135,000 Greenway Commission $39,700 Health Department $1,473,975 Mill Mountain Zoo $33,120 Miss Mrgima Pageant $9,600 Mountain Vier Humane Society (new) $48,866 NCAAChampionship $2,880 Roanoke Community Garden Association ill $20,000 Roanoke Regional Partnership $201,216 Roanoke Small Business Development Center (new) $10000 Outside Agencies (continued) Roanoke Valley Horse Show $3,600 Roanoke Valley Sister Cities $12,000 Taubman Museum (new) $100,000 Total Action Against Poverty $160,000 Tri -County Lake Administrative Commission (new) $1,000 Virginia Amateur Sports $60,000 Virginia Cooperative Eidension - Supplemental funding $67,267 $7,695 Virginia Western Community College $10,062 Western Virginia Education Classic $3,000 28 2/28/2013 14 Summary Priority Allocation/ Price of Government FY14 Offer Total Variance Education 75,316,786 75,638,915 (322,129) Safety 62,647,121 64,301,819 (1,654,698) Human Services 34,682,081 34,764,577 (82,496) Infrastructure 19,843,864 24,292,629 (4,448,765) Good Government 15,382,523 16,141,593 (759,070) Livability 14,753,172 15,356,190 (603,018) Economy 2,121,856 2,130,638 (8,782) Outside Agencies 3,652,045 4,821,518 (1,169,473) Reserved Allocation 26,701,596 26,701,596 - -Budget Committee Review 2,956,956 2,956,956 - TOTALS: $258,058,000 $267,106,431 ($9,048,431) BFO Next Steps Priority Teams — Make funding recommendations to Budget Committee Citizen Budget Academy — March 9 and April 6 Budget Committee — Receive recommendations from Priority Teams and Citizen Budget Academy participants — Balance Recommended Budget 2/28/2013 15 Capital Project Planning Capital Project Planning Maintain Current Capital Assets • Infrastructure lnveslmentfor Livability and Economic Development • Bridge Renovation /Replacement • Curb, Gutter and Sidewalk • Streetscape Projects • Storm Drains • Civic Center • School Maintenance Targeted Livability Investments • Parks and Recreation Master Plan • Libraries Investments made within parameters of debt policy. 2/28/2013 10 Debt Issuance Planning FY 2014 One -Time Funding Eviceis OaG SeMieFW Yq WD151D wMel&1MI1q Pn)ed ReYtlOtPn)addwbpmanl COak 634$]] Cbie {a 353100 d pr 95100.10 0 95WJ %G {5100100 SSNO,OW SSpW,00G 5.5 ➢00000 TOTK COMN119.ENTC TOM _ 41NW0 0 ) Ib,r 510100 _ _0101 O Z '. 985W0 S WO 19235000 t9�ID5000 e lFaa i50Ji000 LIo 000 2 JJO 5 ,000 500000 O1c 1.e0Mer 1500000 11111 C "1 O 1$N�000 OOOG norm Nonyoment ZOOOn 11;0100 V0 ➢% 1.11, yROM110 1pA�ON SBW 000 01i GI50.CC0 0.9 CuGNL1s e Aama 0000G ,WO 1AN,OW OISO,WO �. airs SCO.WO 500000 WWO SW AJO 25W 000 T. f18,SMAW f19AdI,Ptl' INAMMO' 4M$oSMO UQ=M ENISEM0 onNP1XSRN9�eda: RfPC $0 USN 000 U500fM.0 10 10 17 1111 p1O 5enyi Pai lnlram[Nre 6N000 ],000 WO 3,500,000 - 1 101111 c i50W0 5000000 5000000 "00 "1 Ioi50A00 9er Ga15_�ao0� B oa 9 TaII 11.350M0 411.50JM3 E11,1%IJ.Mp t4.01XF(U W 449,850.000 Adds NN Ca XIV 95100000 151W,000 55000/00 $11.100 11, 10W $31000!.0 FY 2014 One -Time Funding Eviceis OaG SeMieFW Yq WD151D wMel&1MI1q Pn)ed ReYtlOtPn)addwbpmanl COak 634$]] Cbie {a 353100 TOTm FUNDNQ�M TOTK GUNGMO S2,]9],5]) Q EREdRIfRIC -' Sc1eMa MNGIT otYNAem vv. (w ot56adlM.0 1.140 YaMaon Mieaun alRM[anPmeaten LJWn IN NSFMlmx15) 100M0 ot5aW09nelhl 1WA40 TOTK COMN119.ENTC TOM $9W,p4G .RYWRRRSRIL,`CwwIRN o IV..... 11wnpo0Rlo00V "`, 5 pen) 1541]5100 I..—I Cetler Woo, br 5panl A00 '. ROENCY CMRAL REQUESTS $31S }90 ��NNWS Ge -TmeO N,Uoml..dN 500100 Goelaveys .Talk 300100 an ..,CO C..", 20op00 Capflal ProjM Codk my 50Mll w Ma l Ok4XI MpfO ]33$00 T O Pmkd T LL NFRISSTRCUREMN NEEDS St.M.,H 0 TOTK $2,ces,w0 33 34 2/28/2013 17 Capital Planning Next Steps Citizen Budget Academy — March 9 and April 6 Budget Committee — Receive recommendations from Citizen Budget Academy participants — Prepare Capital Plan recommendation Next Steps Council Briefing —April 1, 2013 Recommended Budget Presentation —April 15, 2013 Public Hearing — April 25, 2013 Council Briefing /Budget Study — May 6, 2013 Budget Adoption — May 13, 2013 36 2/28/2013 liU STEPHANIE M. MOON, MMC City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011 -1536 Telephone. (540) 853 -2541 Fax (540)853 -1145 &mail clerkfounokeva. gov March 6, 2013 The Reverend Kenneth P. Lane Trinity Lutheran Church 4040 Williamson Road Roanoke, Virginia 24012 Dear Reverend Lane: JONATHAN E. CRAFT Deputy City Clerk CECELIA T. WEBB Assistant Deputy City Clerk On behalf of the Mayor and Members of the Roanoke City Council, I would like to express sincere appreciation to you for delivering the Invocation at the regular meeting of the Roanoke City Council, which was held on Monday, March 4, 2013. Sincerely, yyyyy�� yl.te� M " 0 / 8d� Stephanie M. Moon, MMC City Clerk SMM:aa Fit VA 1 . 1 . AARP EUREKA CHAPTER 514 INC February 20, 2013 AARP Chapter Roanoke City Council City Clerk - Ms Stephanie M. Moon 215 Church Avenue S.W. 215 Church Avenue S.W. Suite 456 Roanoke, Virginia 24011 Roanoke, Virginia 24011 -1594 Southeast Rural Community Assistance Project, Inc. (Southeast RCAP) Volunteers for Communities Program Subject: "College of the Holy Cross, Worcester, Mass. and Boston College, Boston, Mass. Students Spring Break Visit to Roanoke, Virginia" St. John A.M.E. Church and the AARP Eureka Chapter 514, Inc. of Roanoke have joined together to sponsor two (2) groups of students totaling twenty five (25) students from the College of the Holy Cross and Boston College of Massachusetts. These students are giving up their spring break during the week of March 2 thru March 9, 2013. They will work in our communities painting, cleaning, gardening and during many other jobs. Their goal is to serve others while they visit our city. We would like Roanoke City Council members to welcome the students to Roanoke on March 4, 2013 and if possible give welcoming packages (gifts) from your office to the students at the 2:00pm City Council Meeting. We will begin working on Monday, March 4, 2013 following a breakfast 8:00am to 9:00am at Ebenezer A.M.E. Church located on the comer of Lafeyette Blvd. and Cove Road N.W. We're asking members of City Council to join us for breakfast (if possible) to greet the students. The names of the Students from the college of the Holy Cross are: Maya Rock Mary Anselmo Caitlin Reilly Michelle Shefterr AngelaVu Maura Tracy Alex Bradford Christopher Gillis Andrew Marzo Erin Quinlevan Stephen Baker and Gina Mafucci. Page I of 2 AARP Chapters are separately incorporated affiliates of AARP. AARP HARP Chapter AARP EUREKA CHAPTER 514 INC. February 20, 2013 Southeast Rural Community Assistance Project, Inc. (Southeast RCAP) Volunteers for Communities Program Subject: "College of the Holy Cross, Worcester, Mass. and Boston College, Boston, Mass. Students Spring Break Visit to Roanoke, Virginia" (cont`d) We have not receive the Boston College Student names at this time. I will forward those names to you as soon as we receive them. Please contact me at (540) 345 -7438 home phone or (540) 330 -8'PW40 cell phone for any additional information. We certainly hope the Roanoke City Council will honor our request with the members attending the breakfast on Monday morning March 4, 2013 if possible. Thank you for all your support. Sincerely, James R. St.Clair Jr. President - AARP Eureka Chapter 514, Inc. 1322 Essex Avenue N.W. Apt. C Roanoke, VA 24017 -5607 Cc: Eva Dudley, Secretary Jacqueline Robinson, Community Services LaJuan Thomas, (Southeast RCAP) Page 2 of 2 AARP Chapters are separately incorporated affiliates of HARP. CITY COUNCIL AGENDA REPORT ^ 6 To: Honorable Mayor and Members of City Council Meeting: March 4, 2013 Subject: Request a Public Hearing for Western Virginia Water Authority to Vacate an Existing Sanitary Sewer Easement and Install a new 20' Easement crossing Tax Map No. 2170128 Background: The Western Virginia Water Authority ( "Authority ") holds an existing sanitary sewer easement across City owned property designated as Tax Map No. 2170128 to accommodate a sanitary sewer line. The Authority is planning to replace and relocate a portion of such sanitary sewer line, and desires to vacate the existing sanitary sewer easement. The Authority requests the City to grant the Authority a new sanitary sewer easement, approximately 20', across the City owned parcel to locate a new sanitary sewer line along the alignment shown in Exhibit A attached. The proposed alignment was chosen to minimize the impact to the property and the concrete entrance /exit. Recommended Action: Schedule a public hearing to be held on Monday, March 18, 2013, at 7:00 p.m., on the above matter. - (i� ------------- Christopher P. Morrill City Manager Distribution: Council Appointed Officers R. Brian Townsend, Assistant City Manager for Community Development Wayne Bowers, Director of Economic Development Cassandra Turner, Economic Development Specialist NO7ES' 1. MIS SANITARY SEN N EASEMENT AREA IS PREPARED FROM A CURRENT FIELD SURVEY 2 ALL WSW EASEMENTS ARE WOW 3 7MS PUT WAS PREPARED MAHOUT THE BENEFIT OF A DIVE REPORT AND MAY BE SUBJECT 70 RB'ORMARON *#CH MAY BE DISCLOSED IHEREIN. LANFOW SIREET `I" (40' RIGHT OF WAY) ' S3273'37E — e �r -- I2a3O' - -� O�0 1 VON m "'I CITY OF ROANOKE INST. No. 050013590 I ' TAX Na 2170128 1 �NiAO JI 01 ' I ; ,,ST No_ 033009783 1 �h TAX Na. 217013] I N GTl' FIRE-EM ROANOKE 1 STY TON 3 IoS �I I' EX STING 9rA �aC�7EJI 1 NEW 20' SANITARY 1 m = SENER EASEMENT i (3027 W. FT.) � v 53002'18T' —� _10733' _ 1 F- �- ::7 N37'M'37'W WIWAMSON ROAD N.W. (RIGHT OF WAY VARIES) LEGEND: IRF = IRON ROD FOUND ICI FIR OELYAY S7. NW 'poy" 1�4 3 2 3 2 � fV 2 J a WESTERN VIRGINIA WATER AUTHORITY SHOWNG NEW 20' SANITARY SEWER EASEMENT BEING ACQUIRED FROM THE L9 CITY OF ROANOKE (ORS SITUATE AT 4803 WLLAMSON ROAD, N.W. Olfi 015 CITY OF ROANOKE, VIRGINIA SITE E NLUAMSON RD NW (RTE. 1') LANFOW SIREET `I" (40' RIGHT OF WAY) ' S3273'37E — e �r -- I2a3O' - -� O�0 1 VON m "'I CITY OF ROANOKE INST. No. 050013590 I ' TAX Na 2170128 1 �NiAO JI 01 ' I ; ,,ST No_ 033009783 1 �h TAX Na. 217013] I N GTl' FIRE-EM ROANOKE 1 STY TON 3 IoS �I I' EX STING 9rA �aC�7EJI 1 NEW 20' SANITARY 1 m = SENER EASEMENT i (3027 W. FT.) � v 53002'18T' —� _10733' _ 1 F- �- ::7 N37'M'37'W WIWAMSON ROAD N.W. (RIGHT OF WAY VARIES) LEGEND: IRF = IRON ROD FOUND ICI FIR OELYAY S7. NW 'poy" 1�4 3 2 3 2 � fV 2 J a WESTERN VIRGINIA WATER AUTHORITY SHOWNG NEW 20' SANITARY SEWER EASEMENT BEING ACQUIRED FROM THE L9 CITY OF ROANOKE (ORS SITUATE AT 4803 WLLAMSON ROAD, N.W. Olfi 015 CITY OF ROANOKE, VIRGINIA Public Accounts COMMONWEALTH OF VIRGINIA —TABLE OF CONTENTS— INTRODUCTION LETTER Pages INTERNAL CONTROL AND COMPLIANCE FINDINGS Sheriffs 2 -5 Treasarers/Directors of Finance 6 -7 Commonwealth's Attorneys 8 SCHEDULE A SUMMARY OF COLLECTIONS SCHEDULE B: SCHEDULE OF STATE AND ESTIMATED INCOME TAXES 10 -13 Martha S. Mawades, CPA Auditor of Public Accounts tommonweaitb of Virginia Auditor ofPublic Accounts February 8, 2013 P.O. Box 1295 Richmond, Virginia 23218 The Honorable Robert F. McDonnell The Honorable John M. O'Bannon, III Governor of Virginia Chairman, Joint Legislative Audit and Review Commission We are pleased to submit the statewide Report on Collections of Commonwealth Revenues by Local Constitutional Officers for the fiscal year ended June 30, 2012. The Auditor of Public Accounts annually audits each constitutional officer or director of finance handling state funds to determine that these officials have maintained accountability over Commonwealth collections, established internal controls, and complied with state laws and regulations. This statewide report summarizes our findings that we have previously communicated to the individual Treasurers, Directors of Finance, Sheriffs, Commonwealth's Attorneys, and the respective local governing body upon completing our individual audits. Constitutional officers, excluding Clerks of the Circuit Courts, collected $246,868,731 in Commonwealth revenues for fiscal yea 2012, as detailed in Schedule A. Clerks of the Circuit Courts maintain separate accounting records and we issue separate reports for each Clerk's Office. This report also includes a Schedule of State and Estimated hicome Taxes by local government for each of the past six tax years in Schedule B. Our audits resulted in findings at 23 localities. We have listed the findings by constitutional officer and locality. We limited our work in local government to the collection of Commonwealth revenues. The local governments hire certified public accountants to audit all other local government financial activities. These firms issue separate reports on the results of their audits. "q111-1 A- of /a4 AUDITOR OF PUBLIC ACCOUNTS KV:alh w apa virginia.gov 1 (804)225 -3350 SHERIFFS Improve Management over Collections (County of Pittsylvania) The Sheriff does not have adequate internal controls over the local fees, donations, and inmate trust funds. Specifically, we noted the following weaknesses. • The Sheriff is holding collections received through the automated inmate medical and housing kiosk three months before remitting the collections to the local Treasurer. • The Sheriff did not deposit DARE collections with the local Treasurer as required by Section 15.2 -1615 of the Code of Virginia. Instead, the Sheriff deposited these collections in a separate bank account. The end of year balance in the account was $3,037. The Sheriff disbursed DARE funds from the account without an appropriation from the local governing body. Section 15.2 -2506 of the Code of Virginia requires an appropriation for all expenditures. • The Sheriff did not deposit local fingerprint and background fees with the local Treasurer as required by Section 15.2 -1615 of the Code of Virginia. Instead, the Sheriff deposited the fees into his petty cash checking account. • The Sheriff holds local insurance incident report fees in his office for a month before depositing with the local Treasurer. • The Sheriff delays depositing money collected from new inmates into the inmate trust fund bank account for a month. Instead, the Sheriff seals the money in an envelope and keeps it in a lockbox until depositing. We recommend the Sheriff establish proper procedures to improve internal controls relating to these local fees, donations and inmate trust funds. These procedures should include sending all local fees and donations to the local Treasurer daily and closing his DARE checking account. The Sheriff should deposit collections for the inmate trust funds into the inmate trust fund bank account daily. Further, the Sheriff should send collections received through the automated kiosk to the local Treasurer monthly. Finally, the Sheriff should review the Virginia Sheriffs Accounting Manual with his staff. Improve Management over Local Collections (County of Halifax) The Sheriff does not have adequate internal controls over the civil process, local fees, and donations. Specifically, we noted the following weaknesses. • The Sheriff did not deposit Project Lifesaver program collections with the local Treasurer as required by Section 15.2 -1615 of the Code of Virginia. Instead the Sheriff deposited these collections in a separate bank account. The balance in the account at the time of the audit was $24,883_ • The Sheriff did not deposit copy fees for insurance reports, commissions from vendor sales, and donations with the local Treasurer as required by Section 15.2 -1615 of the Code of Virginia. Instead, the Sheriff deposited the fees into his petty cash bank account. • The Sheriff did not reconcile his bank account monthly. Reconciliations are an essential internal control to ensure the proper accounting for funds and timely correction of errors. Further, a supervisory review is the most effective control to ensure the reconciliation is complete and done properly. The Sheriff should ensure the bank account is reconciled and the reconciliation reviewed monthly. • The Sheriff delays depositing civil process fees up to two weeks after receiving the collections. The Sheriff should follow the accounting best practice for fees as outlined in the Virginia Sheriff's Accounting Manual, which recommends the Sheriff deposit all civil process fees at least weekly or daily when collections exceed $200. We recommend the Sheriff establish proper procedures to include sending all local fees and donations, including money for Project Lifesaver, to the local Treasurer daily and closing the Project Lifesaver bank account. The Sheriff should prepare monthly bank reconciliations for the civil process bank account. The Sheriff should deposit civil process fees at least weekly into the civil bank account or daily when collections exceed $200. Strengthen Internal Controls (City of Alexandria) The Sheriff does not have adequate internal controls over the civil process service. Specifically, we noted the following weaknesses. • The Sheriff has delays of up to 22 days before depositing civil process fees with the local Director of Finance. • The Sheriff does not have a process to determine that he has collected all of the revenue for all of the civil process papers received. The Sheriff provides copies of service documents with date stamps and initials of who received the payments, but this does not provide an audit trail that there is a deposit of all revenues for civil process servicing fees. • The Judicial Information System cannot produce summary reports of the fees collected. Instead, the Sheriff's staff keys the collection information into separate spreadsheets. The Sheriff should follow the accounting best practices for fees as outlined in the Virginia Sheriffs Accounting Manual, which recommends the Sheriff deposit all collections with the Director of Finance daily, or when receipts total less than $200 in a day, the Sheriff should accumulate daily receipts until they total $200, but always deposit no less frequently than weekly. Additionally, the Sheriff should issue pre- numbered receipts for civil processes as recommended in the Virginia Sheriffs' Accounting Manual, Chapter 12 Court Support Services. Also, to improve accountability and efficiency over civil process fees, we recommend the Sheriff work with the City's Information Technology Services to ensure the Judicial Information System can produce monthly collection reports. Promptly Deuosit Sheriff's Fees (City of Hampton) (City of Suffolk) (County of King George) The Sheriff did not promptly deposit funds into an official account or directly with the local Treasurer. Having cash and checks on hand increases the risk that these funds could be misplaced or lost. The Sheriff should follow the accounting best practices for fees as outlined in the Virginia Sheriffs Accounting Manual which recommends the Sheriff deposit all collections, when receipts total $200 or more, daily either into the Sheriff's official bank account or directly with the Treasurer. When receipts total less than $200 in a day, the Sheriff should accumulate daily receipts until they total $200, but always deposit no less frequently than weekly. Improve Management over Manual Receipts (City of Chesapeake) The Sheriff does not have adequate internal controls over the civil process servers' manual receipt books. There is no log of manual receipt books issued to or returned by employees. Additionally, there is no periodic supervisory review of these manual receipt books to determine if the civil process servers are returning all funds, until they return the receipt books to the supervisor. We recommend the Sheriff establish proper procedures to improve internal controls relating to the civil process servers' manual receipt books. These procedures should include requiring timely supervisory review of manual receipt activity and establishing a log of manual receipt books issued to and returned by civil process servers. Properly Charge for Sheriff's Fees (County of Amherst) (County of Augusta) (County of Brunswick) (County of King George) The Sheriff did not charge the $75 for process and service fees for serving out of state papers as required by Section 17.1- 272 of the Code of Virginia; but charged only $50. During the audit period, the Sheriff undercharged the process and service fees resulting in lost revenue to the Commonwealth. The Sheriff should charge the correct process and service fees for serving out of state papers. Properly Report Sales Commissions (County of Chesterfield) The Sheriff reported commissions totaling $649 from three Sheriff's sales as local collections rather than Commonwealth collections. Section 8.01 -499 of the Code of VirOnia requires the Sheriff collect a ten percent sales commission on each Sheriffs sale for the Commonwealth, and report the commission as such when sending the money to the Treasurer. The Sheriff should inform the Treasurer of the reporting errors and have the Treasurer send the collections to the Commonwealth. Additionally, the Sherriff should comply with the Code of Vir im and follow the procedures outlined in the Virginia Sheriff's Accounting Manual for future sales in the Sheriff's office. Properly Charge for Sheriffs Commissions (City of Chesapeake) The Sheriff had been calculating his commission on the net proceeds of the sales rather than the gross proceeds. The Sheriff in the future should calculate the commission based on the Virginia Sheriffs Accounting Manual, which outlines the formula for calculating these commissions on the gross proceeds. Promptly Update Signature Card (County of Alleghany) The Sheriff did not remove the former Sheriff and Chief Deputy from the bank account signature card after they left office in January 2008. Having unauthorized individuals with access to the bank account can compromise the integrity of the account. The Sheriff is responsible for establishing proper procedures to improve internal controls relating to access to the bank account. The Sheriff should immediately remove the former Sheriff and Chief Deputy from the signature card for this account. Remit Unclaimed Property Prompdy (City of Richmond) The Sheriff did not remit abandoned fonds older than two years to the state's Unclaimed Property Division as required Section 55- 210.12 of the Code of Virginia. The Sheriff should report and remit unclaimed funds as required. TREASURERS/DIRECTORS OF FINANCE Perform Monthly Reconciliations (City of Waynesboro) (County of Clarke) (County of Craig) (County of King George) (County of Orange) (County of Pittsylvania) (County of Rappahannock) (County of Scott) The Treasurer did not perform timely and adequate monthly reconciliations of the accounting records to the Commonwealth Accounting and Reporting System (CARS) reports provided by the Department of Accounts. Timely monthly reconciliations are a significant internal control which is essential for determining the reliability of information. The Treasurer should reconcile assessments, collections, and uncollected balances to CARS on a monthly basis as required by Section 58.1 -3168 of the Code of Virginia and submit correction requests timely. Proper procedures will ensure complete and accurate recording of tax assessments and collections. Properly Remit State Collections (City of Falls Church) The Treasurer delayed sending 2011 state income tax payments totaling $151,668 to the Commonwealth for up to five days after collections. Section 2.2- 806(A) of the Code of Virginia requires Treasurers to deposit payments within one banking day of receipt. The Treasurer should deposit state income tax payments as required by the Code of Virginia. Properly Remit Sheriff Fees (County of Prince Edward) The Treasurer did not retain the correct locality portion of Sheriff's fees during the audit period as required by Section 15.2- 1609.3 of the Code of Virginia. This resulted in a $141 over - remittance to the State. The Treasurer should withhold the additional $141 from Sheriffs fees collected during fiscal year 2013 before remitting the remainder to the State. Proper accounting for Sheriffs fees will ensure compliance with Code of Virginia requirements. Remit Sheriff Fees Promotly (City of Falls Church) (City of Richmond) (County of Franklin) (County of Scott) The Treasurer or Director of Finance delayed sending Sheriff's fees to the Commonwealth. Section 2.2 -806 (B) of the Code of Vireinia requires Treasurers and Directors of Finance to remit fees weekly, or twice each week when collections exceed $5,000. The Treasurer should remit Sheriffs fees as required by the Code of Vireinia. Improve Management over Manual Receipts (City of Chesapeake) (City of Waynesboro) The City of Chesapeake Treasurer does not have adequate internal controls over manual receipts maintained in two of the satellite offices. The Treasurer could not locate 41 manual receipts for audit. There is no periodic supervisory review of the manual receipts to determine if employees are recording all collections in the automated accounting system. Additionally, the City of Waynesboro Treasurer did not maintain all copies of voided receipts nor verify daily usage and document that usage at end of day. We recommend the Treasurer establish proper procedures to improve internal controls relating to the manual receipts. These procedures should include maintaining the receipts in the safe unless needed, requiring timely supervisory review of manual receipt activity, and maintaining all copies of voided receipts. Strenethen Internal Controls (City of Waynesboro) The Treasurer does not use the automated system to receipt state and estimated income taxes; instead, the Treasurer and her staff prepare manual receipts. The Treasurer and her staff place both the tax payments received in the Treasurer's office and the payments received from the Commissioner of the Revenue in a box in the safe until they are processed. The Treasurer should work with the City's Information Technology Department to assure the automated system is capable of receipting tax payments. COMMONWEALTH'S ATTORNEYS Property Remit Forfeited Asset Proceeds to the Treasurer (City of Roanoke) The Commonwealth's Attorney established a separate bank account for forfeited asset fund proceeds he received from the Virginia Department of Criminal Justice Services (Department) during the period 2008 through 2012. Section 19.2 - 386.14 B of the Code of Virginia requires the Department to distribute the locality's share of the proceeds directly to the local treasurer. The Commonwealth's Attorney also disbursed the funds without an appropriation from the local governing body. Section 15.2 -2506 of the Code of Virginia requires an appropriation for all expenditures. The Commonwealth's Attorney should transfer the remaining funds to the local Treasurer and obtain an appropriation for any funds already spent. Properly Remit Excess Collection Fees (City of Roanoke) (County of Pittsylvania) In Roanoke, the Commonwealth's Attorney charged unallowable expenses totaling $315 to the in -house collection program. The City and the Commonwealth share equally in any excess fees of the collections program. These unallowable expenses resulted in an under remittance to the Commonwealth of $157. The Commonwealth's Attorney should give the fees of $157 to the City Treasurer for deposit to the Commonwealth and send an amended collection program report to the Compensation Board. In Pittsylvania, the Commonwealth's Attorney under remitted the Commonwealth's portion of the excess fees of $3,014.23, from the in -house collection program for fiscal year 2011. The Commonwealth's Attorney did not reconcile his accounting records with the actual amount of excess funds held by the Treasurer. The Commonwealth's Attorney should notify the Treasurer of this amount to send to the Commonwealth and send an amended collection program report to the Compensation Board- SUMMARY OF COLLECTIONS Income taxes Estimated income taxes Penalty Interest Commonwealth's portion of Sheriffs fees Commonwealth Attorney's excess collection program fees Total Schedule A 2012 2011 2010 2009 $ 39,428,738 $ 44,023,799 $ 49,244,226 $ 71,862,121 197,881,442 206,384,042 195,814,893 250,233,615 131,930 148,241 188,369 253,637 10,990 14,077 17,153 27,046 8,868,550 9,662,477 9,737,705 10,177,337 54T081 476,182 306.996 329,080 $246.868.731 $260.708.818 1255309342 $332.882.836 This schedule summarizes the cash collections made in the period July I to June 30 each year, regardless of the tax year Sch�.)e 13 $oM1edde of State and Bs(unated Income Taxes Fryorted by Local Govemmcnt and Tax Ycar 10 Stele Waomc Taco Eatimazed lmomc Tax. Lases, TY 2010 TY 2009 TY 2008 TY 2002 TY 2006 TY 2005 TY 2011 TY 2010 TY 2009 TY 2068 TY 2009 TY 2006 Cites mexandre S - 5 - 5 - E - S - 5 S 5 i - 5 S S Bedford 18,295 15,510 37,,351 128,893 113,883 92,255 106,021 110,353 154,291 232,723 221,345 122,526 B-cl 306,671 434110 381,528 785,682 1886,048 976128 605,365 1,138065 829,033 991,302 145Q592 1.V .996 Boom Vista 42,026 32,410 83,779 24,948 25,585 89,583 62,852 24,863 109,400 92,326 82154 107.658 CbvlaYeevdle 423,153 375,004 a.dCas 2658,310 1,.,035 2,637,346 1561020 16oQT14 1592,349 5,796057 4,092012 3,498.279 Chempeake 1,464,280 2,113,403 2,915,825 5,115,394 5,303,334 5,703,561 6)30,086 6232323 6,317,841 8,526827 9.051,832 9,284.164 Colonel Heights 80.122 114018 164970 286,923 21.850 215.446 351.478 389.151 440422 63205 527,411 550,032 Covington 8,488 11.493 2,564 38,206 69,922 56,681 61,442 5319 84024 124.235 109824 86390 Danvllle 253,.409 323,042 474885 1.012897 986.953 1,104,599 2019,477 1967,265 2021,100 2,268534 2851,129 3182495 Pmporie 12,718 10.247 17.501 122935 156,29 40,166 84,498 67.466 74,461 129.805 59,636 109,138 Faafsx 228,709 280,461 341,123 705,658 783,492 647,915 1,672,941 1,528,505 4676,261 2,147524 2437,248 2229,681 Falla Church 296596 251,121 388.459 1,127648 958.we 884473 2142,647 1 26569 1,876,801 2,594,552 2543,264 2131,260 F,a Cl. 111,223 77,301 120319 307,466 203418 203,063 277,041 271,405 3 "9 739,537 650'"1 621,737 Fese- skebe, 301,931 451,830 477,385 1,335471 1.541,523 2,201,117 2143,062 2023,130 260$044 2411672 4,359,922 5,570,210 Bamptm 4004186 1,100019 I,23g823 2.118214 2,243555 2,000601 1765,W2 2.0.50282 2,121432 2,651,315 3.067,128 2,387,628 HarrisoMVg 209,376 272,835 332843 4206355 1.065889 1617,532 1,276963 1.193,132 1,436865 2,389,304 2.110.849 2.303,929 H.'e,,ell 113,246 104,213 221,624 247,922 236143 248,943 132,559 144,214 162450 294502 272198 245044 Levngmn 76855 91,623 185,099 361270 576666 558,747 993,695 335,369 462.444 771,655 701,046 644436 Lynahbmg 188,615 348,375 420119 1,302,072 2,659,617 2208,197 2216,357 3,008,286 3,111,690 5,229515 5,054458 5,209,540 Mamasaa Park 25,524 36.We 36.088 70,676 90,068 64029 - - - mao -,lle 58,211 94,769 103,170 274,720 610,487 176.068 524,117 500.397 475,116 W.930 1,193,542 87,787 N- ,,,News 4129205 1,f 14e. 1,443.674 2807,037 2809,003 4052,523 2654,935 2,427986 3,022,955 4270,198 5,205,746 4424,236 N.6.& 1,507,382 1,467,432 2381,656 5398,621 4,791,688 5,153,309 6,847,.4 6,126.701 8,96864 13,250.297 11.264570 10,7",818 N.- 44,461 50622 108,742 132031 155,526 107,984 77,430 90.615 115,305 132,195 108,097 101,646 N.osbmg 141,970 167,624 111,547 Pagooson 256,416 303,197 610,688 572,272 623,705 532.981 694.209 659.792 745,987 928.573 363563 4114,334 Pe....1h 430.103 662.912 783,124 1155,339 1,401,098 1226491 1178886 4197,903 1,358,850 4886906 1581,032 1,781,300 Fadfed 46,324 49,151 93320 1,021 243,393 204349 259,151 245,339 297,817 432,129 446,821 304,006 Riohon -d 23022 29,308 42,7N 66,106 34,199 41,359 53537 38,735 210,009 132,820 130,728 161,744 Ros-ke 321.910 493,731 618,204 1,186511 - 1,102246 2,032175 2611906 1,997,965 3244,097 3,737,032 3.574121 Snlem 124,137 255,809 223,218 478,619 513.285 443.507 1,093,795 982.512 1.227,436 1,794,821 1.653.076 1,378,7. 6lawba 301,662 110,384 237.234 577,745 515400 505.316 895,546 13677 737,966 4199932 1.042 56 1,056,121 Snllslk W7.842 951,438 1,534206 3,.8,463 2578545 2298,763 2643,419 2531,720 2957,010 4,365,930 3367,922 3291,307 Vvgistin Beash 5,586034 6235,398 8284924 16628,298 17,212,855 19,334,595 25,982815 26,855,0.'55 27,836W9 38,108,520 42987,457 38,163,529 Waynesboro 81$62 169,059 189,394 822,483 676.188 660.830 390.319 402.422 W5410 1,149,119 1.114.465 953.540 WNiamsbvg 433,748 429,253 443,816 a6lIIM 1,145550 789,401 2217,563 1,844221 2011,254 2898,248 2843566 2267218 WircM1eakr 10 sch�ol, B Schedule of Stele and ll tim.ad lncome Tex, Repmled by Local Government and Tax Year 11 Stele Inome Taxes Ectuceled Nwme Taxes Locality TY 2010 TY 2009 TY 2W8 TY 2W9 TY 2006 TY 2W5 TY 2011 1Y 2010 TY 2009 TY 2.8 TY 2007 TY 2006 C.-aaa I-eaak 3 540,993 S 570,355 5 848403 S 2749,720 8 1]64738 8 1,609,859 S 1,415,W9 S 1,623,337 3 1587,890 E 2,194016 S 225 &405 E 2216,333 Nbcmadc - - - - 25,625 28344 56,33300 54.035 78,256 631257 A11e&ny 208,991 64912 148,014 135.554 276,705 158,297 393,841 362524 394,551 495,003 521,645 415,439 Amelia 93,664 105,476 161,922 336,798 3W,713 299,414 172.353 180,680 206,034 290,591 289,394 353,074 AmM1eat 126755 161,969 ,4.762 559,558 529326 449.448 425,801 525132 564,766 M,433 881.177 747,622 Appomelex 137,693 145,206 112,WI 452,986 351,758 350,941 419,715 429555 591,460 695,054 688,385 514,390 Ma,,tcn - - - - - 1,610 16971 0,716 68.678 50,955 34,459 A ,,,ate 4262268 380,886 788.655 2114,598 2311,516 2212,424 2,414725 2. G ,381 2,319,449 3,390,342 3,451,065 3,632121 BaN 33,846 2,220 24225 69,025 131,104 136,419 337,113 299,987 314,718 464, .% 424572 448247 BW6rd 734266 778.509 1,248029 3,.9969 2693002 2,466,426 3,780,740 3,119.254 3,593.059 5.131,040 4,9n,1N 3,996,229 Blared 54,550 49,557 62105 208,802 170,401 165,543 116287 W66644 106,252 169,698 529,638 144,924 Botetourt 292,693 412195 354,384 1,011061 840,522 678,702 1,111,690 120$275 1243,162 L, U.N2 1,19fl.121 1,420.610 B-ick 74,213 127,622 116,737 357,160 397,690 331,096 223,234 269,350 M.790 451,801 .7,554 411,M Bwica- 281.213 355.926 316,070 452830 659,812 501,462 803374 1149517 1,441,466 1036388 1,395,732 1,375061 Bwk.,h- 64.578 77,639 147,561 150,358 185,369 141,804 153,551 75,082 215038 258891 296144 225,104 Campbell 276,939 451566 567.793 799,119 949,085 966220 1.257,030 1,118,342 1,337,272 1936,928 2,028,114 23162684 capohne 169,682 195,704 257.627 451,167 527.155 719,636 422,714 529,774 531,163 622528 674,1. 989,707 Camp CM1mlea City CFarlece 10.428 177.007 137,048 187.297 310.191 215,733 301,346 221.905 314,850 397.664 411,451 268,830 Chvi4nl1eld 4001,775 1,999,763 3,503849 8,029,ea)3 8,784121 7,491,359 11,461.701 10,388,513 9.711,343 149NSW 14053.566 13.380,212 Clarke 196.657 182812 273,251 643.468 0Kt984 1,118,864 1,073.022 869558 1.160416 1,677,074 1(86,.9 1,747,906 IX B 24,191 18,038 44,364 101,217 58,159 60,373 92,341 91,491 112,W8 140,770 132652 121,675 CWpeper 202284 323,221 626,295 1,.9623 1,288,953 1,942025 1,388,004 %'Ac,8 1,447,893 1,834545 1,970,830 2590156 CmeberleM - - - 87,147 IV875 114536 7 &630 81,928 163.256 261.504 2..816 196712 Dick -- 99,636 103.884 406354 2W,842 229,549 156.577 220,866 207.072 436.456 427.518 331,488 660.322 D.-dd. 83,765 140.099 723,297 395,901 344,251 260,627 266.471 229,689 303,182 369496 eID,648 829,540 Ea- 89,131 113,933 189086 37,M 417,220 210544 397,052 487,826 495,980 670,882 594,555 519,858 Fairfax - - - - - - Feugwcr 1145051 1251,023 2,214,402 4,305051 5,140,841 4476.516 12,295,663 10.402,576 8,994013 13,402,714 20,127,025 22,0381131 Floyd - - 261,540 - 116,513 169790 262746 2fi401fi 306491 214690 46 7,536 562,411 Flory - FranNm 447,899 499,514 K2,524 1,282761 2425.118 1,246228 2338,139 1914630 2,1.,796 3,032,107 2911,996 3,077,274 Flej, k 252,290 7314. 263,450 1,465956 201,880 134.473 2,594626 1]14309 2307,847 3,761463 3,761,263 2905,244 Gibe 135,969 155.034 194,220 38,769 312674 .,67a 141,631 413,623 .6215 422,540 470325 476,.ID Glauaalel 479,478 636816 422,779 1,455,700 1,026,710 1,091623 1250,590 1,226367 2294205 2268,618 2,.2.%2 1,71$190 t-hlaM 1,3311750 555,132 634111 1,539,889 2.336,588 1,233,102 2,977,959 3,920,864 6,MS,468 11,220148 8,988,078 8,591,388 Goo'ec 77,069 105,154 125\144 220,524 304694 152,586 217,159 243,658 274,729 371,468 409,372 368,058 G-e - - - 301 5,851 10,879 - 1,334 2.7 6790 7325 8,197 G -.eJI, 22671 39,526 45,037 54,626 126091 243,213 154,967 97,261 100,021 101.176 09.654 1.346 He6fax 282922 365255 377,341 577,289 672790 573,101 504,148 542537 457,284 719,824 00,718 672,838 Ila- 5N,461 840.311 727,592 2831,097 3,211,637 2655477 4,490.599 4251,81 4449842 5938,077 5252,705 5389,500 Hcero. 73444 21.676 47,98 54,543 48,W4 37,546 Henry 219.497 29"161 519,709 879,240 946,468 948,583 1,072547 1083.810 1155.757 1627,709 1,637535 1,802690 2,030 240563 123177 151,716 .1,223 173,261 106,029 322,644 23306 478,390 Ia1e a[WigM1C 340,500 317,654 437,959 1,221.367 1,063,846 1,138.646 664581 843,266 1042040 1305196 7444,OPJ 1951,566 11 Schedule B S,l Md dStab and Eatlmaled Income Taus Repanetl by Lecal Gov-m -d Tex Year Locality TY 2010 TY 24,5 Smw I-n, Toxas TY 2008 TY 2W7 TY 2006 TY 20M TY 2011 TY 2010 estimalm Income Taus TY 2009 TY 2W8 TY 2W7 TY 2006 Gwtiss.. lI-d- J-.Qt S 1,244816 S 1,131.559 8 1799,484 S 3383.330 $ 3,588,755 S 2534,251 S 6539,805 S 6912966 5 6,755564 S 9,969,522 S 9,210,528 9 6.35,554 King &Q -c 47 40,558 18,964 94,716 119,086 119,141 159,331 210,372 178,525 218,]]9 275,670 228,903 M, G.,v 312,672 257,037 328498 569,915 835,086 1,301,216 1,0]8,]38 I,W1.133 1,078,111 1,527,230 1,556,768 1,736,053 King Willwm 84,960 23,940 D8 &974 361,53 612,448 359,376 200,101 238,780 259,335 628,147 505,884 563.846 Isncastar 345,227 284,942 40],580 1,443,127 1424,275 1,623,522 1,625,835 1,458158 1,500458 d,691,331 4848.319 2376,116 L. 113,262 213,163 234127 374,721 355,193 378,038 371,28 402,506 492]66 589,105 514,076 479,556 Loodow . L- 215]3 306,565 423,20] 329515 ]Sg536 825,230 859,822 ]65.106 934,184 1,395,281 1,327,223 1,46$228 Lwanbwg 82132 W,flB 155356 309,415 310,251 192,524 199,139 265,253 194,535 257,504 361,833 205,]5] Med on 95125 150,368 216,394 607,232 618317 605.817 581,559 555,44! 667,180 934,132 948,527 1,02 ;038 Ma 195,45] 194465 256,191 654,769 749,891 555,857 676,366 896430 778,178 1 398,139 1,231283 1,158,849 U- Mectlendug 193,756 374.138 439,024 1908128 1,013.36 868,735 738083 718,499 913,933 1,362,130 1,213213 1313046 Mlddlamx 198.656 336]]3 780,030 606,191 613,514 683,938 968566 1.099,826 1,1]3,961 1459,515 1158,622 Montgomery 156,080 1,124310 1,454,]55 3,9]9642 2931,245 2405,134 160]6,364 5,543,966 3051,760 ],312,432 6fi10,297 6.605,69] 4195959 Nelson 266,679 206331 294901 651502 729,di6 610,843 813,098 815,709 604683 1440,567 1,344,748 1,139325 New Renl - - - - - - 424,564 40155] 420.88] 521072 591441 557,974 Notl 182,131 248,88] 3035.44 1,006,246 1.053,734 113988 719,561 ]2163] ]21.62 1,01],]05 1,056612 1,]83,831 bm ,l Notllmmbadantl 114,468 238,189 403,678 1155,959 1,119,757 951669 1,229,356 1,M,157 13V{100 2.2840]9 1.914]12 1,133,649 Nomway 54265 61,403 101194 155,223 929,110 136,]37 142,041 14],]55 189,014 213,069 326820 305,442 Uange 245311 284.552 447,887 953,390 946,288 1,234,616 1,94 ?041 1439,012 159.603 2053,840 1,975.412 231742 80 669,974 646,828 509,793 778]96 913,928 1, 143,91A 1,117962 Ne Paid 64,236 107,202 172030 211.415 181,122 206,719 367,751 131318 45d.]P 458,989 544,189 453.356 490,455 LAtlsylvema 294820 412512 603,933 - 129,152 6,044 1930,086 1,63]931 1,683,245 25928]6 2,5903]9 2359,455 PowM1eian 23303 355976 4310]9 134,663 264,005 693365 912,216 9]1,53] 1456.130 1,441025 1349569 Rvc 91,499 139391 122554 24 ?809 236305 225,170 353,626 291?M 291,126 326706 545,425 511.740 Rirce Gawge G-, 2168]2 267,633 496989 70898] 502925 456463 41 LS18 399,812 520.818 .9,449 649,449 655.838 753,203 Rirce Wllliem - - - - - - - Wlask� 204.945 147.120 403,]15 ]66402 555,220 62]907 646621 623,292 ]50,363 1,226,259 1,133,31fi 978,403 ]iappahamwck 147,498 168,849 231,484 60218 553,845 1,581595 1,151,013 943,016 95,136 1,324,661 1,391,051 1054,911 WdwoM 59,745 96110 194297 i2 295,461 305228 351378 408,709 469,433 633,918 531,04 541,709 Roanoke 859,555 505,015 482944 052 2,05265) 2,498,046 1,803,239 4,140,748 4,598,466 4,180,316 6286,321 6,027,886 5,184,239 Reckbndge 158,359 209,012 23 &1]0 1,110992 1,041,223 1,039,856 1,5]8341 1467,136 4,311,868 2101,312 2024613 1054332 Rrckingham 1,228,304 1.116,156 2, 134,415 3934,120 3,625338 4435223 4141,288 4021941 4632,940 6992667 6.688,133 6,592336 257064 436156 45,903 539.4M 499,24] 439,863 639,911 6]5,56] 653,827 623,193 592]43 SmM 9colt 233.660 199,743 342,410 439.424 389,N6 449,173 304368 2W,051 294051 457,365 658,979 604,335 599,015 Shewndoah - - - - - - - - Bmyth 213,962 331,154 342636 W.A. 569,111 561,468 711,652 616923 784,90 928507 1331240 1,02,091 [w 47035 32231 1,444 320312 305,251 385,158 339,991 404,584 397,36 351,826 398.293 Sou Ylv S.ffg pie 1,239,037 1,11649 6,"7 1,438,135 3.216,985 3851,734 3,069681 43]2494 60595]] 4,945,495 6,129,156 6682,503 8647,143 Su 251,125 1.05 1,092 1287,924 2,526979 4101,512 3502,337 4.615,634 3,971,219 4018195 4657,594 5127, $ 6,512]]0 Smry 52,443 46614 51112 95,354 15,163 86364 61193 84,710 90.882 104,646 123,554 95,228 Bussex 53,445 51,338 ]168] 133,345 122914 12],600 111333 158,293 153,135 323,480 287,668 Temwell 548.006 1,054550 2090,033 1553,94] 1344,787 1,341,276 2,82 &539 2137605 2,424,654 M.38 3,95,355 3,703,203 3,184899 Wash 218152 254182 240,361 4995]0 1,031.187 1,114521 1,086234 905,625 845,989 2,440,3]3 1,372197 2030,993 Wasly 608,481 965396 1310,515 202,408 199,998 2,06].241 4,1179]9 1,120,658 3,223.990 5,240,324 5,3]5958 4,481861 -Ih Wmtmorolaed 138,011 165,551 33,771 632.861 911945 632121 762139 898,510 895,260 1,181.329 1,012902 1,f0J,893 12 ScheduleB SchedNe of Stale aM 0 mseind Income Tuea Repotted by Local Gwemmere and Tax Year 3 42061359 E 0,686,271 $ 66532482 $ 1383516,685 $ 145285497 $ 141,643085 1 $ 206782068 S 19AS97,449 $ 20t;200,199 $ 290,589999 $ 3003004079 $ 289,932,582 This schedule reflccla the +late income taxes and estimated income taxes collected by One local Tmaswets on a tax year basis by locality. It include the last svt full lax year+covented by the Auditor ofPublic Aecoent' most recently complded audit. Treasurers proems some income txm separately from aminhd taxes. Due to the nameofthe tax, the flow of collections far dime is diffemt wiWn the final yearpmod. The state mcometxmaregmerallycollede bythe Tmaswufrom Januarytluough DecembuofNeymrfollowing Negrventaxyear. lire taxpayv fda then realm with the local Commisaionerof the Rrvenue. The Commissioner is dim respomible for tM sssaament of die tax mid my applicable penahy and mtaest. The state income taxes far tax years M05 duough 2010 are reported m Nis schedule The Treaamer generally eolleda the estimated income taxes beginning in February of the tax year Iluough March ofNe next yc d. The taxpayer Glei die deelaration ofestimated taxes with die Comrm rofthe Revenue. The f t estimated payment is often made and given to the[ mmissioner with me declaration. Then Netixpayer emits Netomainingeshim dincome tax paymentrdumdy m the local Tmasurer. This report mduda Ne estimated mwme tixa for tax yeas 2006 through 2011. 13 Ask Inwme I— initiated lnmmc Tau$ Looality TY 2010 TY 2009 TY2W8 TY 2007 TY 20. Ty"", TY 2011 TY 2010 TY 2009 TY 2008 TY 290] TY 2006 Cowaiea comma ed. Wise $ 12],025 $ 28/.066 S 3`J0.473 $ 699,462 $ 933,440 % 1,112,482 E 855,215 S 737,864 $ 858594 $ 1,569,9]8 $ 1,162.620 3 1,630,08] Wytha ]039003 58,871 150661 63 1, 168 494413 45LON ]69,331 665,134 836,229 1,214133 1,223960 1]90.623 York 847981 979038 112]106 2.034330 yt6V2 2158,133 2,546774 2737901 2814,273 3,632,534 3,W5.208 3,491688 3 42061359 E 0,686,271 $ 66532482 $ 1383516,685 $ 145285497 $ 141,643085 1 $ 206782068 S 19AS97,449 $ 20t;200,199 $ 290,589999 $ 3003004079 $ 289,932,582 This schedule reflccla the +late income taxes and estimated income taxes collected by One local Tmaswets on a tax year basis by locality. It include the last svt full lax year+covented by the Auditor ofPublic Aecoent' most recently complded audit. Treasurers proems some income txm separately from aminhd taxes. Due to the nameofthe tax, the flow of collections far dime is diffemt wiWn the final yearpmod. The state mcometxmaregmerallycollede bythe Tmaswufrom Januarytluough DecembuofNeymrfollowing Negrventaxyear. lire taxpayv fda then realm with the local Commisaionerof the Rrvenue. The Commissioner is dim respomible for tM sssaament of die tax mid my applicable penahy and mtaest. The state income taxes far tax years M05 duough 2010 are reported m Nis schedule The Treaamer generally eolleda the estimated income taxes beginning in February of the tax year Iluough March ofNe next yc d. The taxpayer Glei die deelaration ofestimated taxes with die Comrm rofthe Revenue. The f t estimated payment is often made and given to the[ mmissioner with me declaration. Then Netixpayer emits Netomainingeshim dincome tax paymentrdumdy m the local Tmasurer. This report mduda Ne estimated mwme tixa for tax yeas 2006 through 2011. 13 March 8, 2013 Susan Williams, Director Local Office on Aging P. O. Box 14205 Roanoke, Virginia 24038 Dear Ms. Williams: This is to advise you that Melida McKee has qualified as the City's representative of the Local Office on Aging Advisory Council for a one -year term of office ending February 28, 2014. Sincerely, x�n. h�Dy�j Stephanie M. Moon, MMC City Clerk SMM:jec CITY OF ROANOKE n OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011 -1536 Telephone: (540)853 -2541 Fax: (540) 853 -1145 STEPHANIE M. MOON, MMC E -mail: rlerWreanokeva.gov JONATHAN E. CRAFT, CMC City Clerk Deputy City Clerk CECELIA T. WERR Assistant Deputy City Clerk March 8, 2013 Susan Williams, Director Local Office on Aging P. O. Box 14205 Roanoke, Virginia 24038 Dear Ms. Williams: This is to advise you that Melida McKee has qualified as the City's representative of the Local Office on Aging Advisory Council for a one -year term of office ending February 28, 2014. Sincerely, x�n. h�Dy�j Stephanie M. Moon, MMC City Clerk SMM:jec Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to -wit: I, Melida McKee, do solemnly swear that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as the City of Roanoke's representative to the Local Office on Aging Advisory Council for a one - year term of office ending February 28, 2014, according to the best of my ability. So help me God. ft,?Aui ,z " , Melida McKee The foregoing oath of office� was taken, sworn to, and subscribed before me by Melida McKee this 41day of 2013. Brenda S. Hamilton, Clerk of the Circuit �Court B , Clerk March 8, 2013 Nicole Ashby, Secretary Mill Mountain Advisory Committee Roanoke, Virginia Dear Ms. Ashby: This is to advise you that Tom G. Roller has qualified as a member of the Mill Mountain Advisory Committee for a term of office ending June 30, 2015. Sincerely,_�� Stephanie M. Moon, MMC City Clerk SMM:jec CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 1e Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -3541 Fax: (540) 853 -1145 STEPHANIE M. MOON, MMC E -mail: elerk@roanokeva.gov JONATHAN E. CRAFT, CMC City Clerk Deputy City Clerk CECELIA T. WEBB Assistant Deputy City Clerk March 8, 2013 Nicole Ashby, Secretary Mill Mountain Advisory Committee Roanoke, Virginia Dear Ms. Ashby: This is to advise you that Tom G. Roller has qualified as a member of the Mill Mountain Advisory Committee for a term of office ending June 30, 2015. Sincerely,_�� Stephanie M. Moon, MMC City Clerk SMM:jec Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to -wit: I, Tom G. Roller, do solemnly swear that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a member of the Mill Mountain Advisory Committee for a three -year term of office ending June 30, 2015, according to the best of my ability. So help me God. The foregoing oath of office was taken, sworn to, and subscribed before me by Tom G. Roller this dayo - BUGt 013. Brenda S. Hamilton, Clerk of the Circ it Court By ire Clerk ► CITY OF ROANOKE t C OFFICE OF THE CITY CLERK . 1_ 215 Church Avenue,S.W., Suite 456 Roanoke,Virginia 24011-1536 Telephone: (540)853-2541 Fax: (540)853-1145 STEPHANIE M.MOON,MMC E-mail: clerk(airoanokcva.gov JONATHAN E.CRAFT,CMC Deputy City Clerk City Clerk CECELIA T.WEBB,CMC Assistant Deputy City Clerk January 29, 2014 Attn: Sheldon Bower Parker Design Group 816 Boulevard Salem, Virginia 24153 Dear Mr. Bower: I am enclosing copy of Ordinance No. 39600-030413 rezoning a portion of the property bearing Official Tax Map No. 2370101, located at 4412 Huff Lane, N.W., from Institutional District (IN), to Commercial-Large Site District, subject to certain proffered conditions, as set forth in the Zoning Amended Application No. 4 dated February 6, 2013. The abovereferenced measure was adopted by the Council of the City of Roanoke on first reading on Tuesday, February 19, 2013, and also adopted by the Council on second reading on Monday, March 4, 2013 and is in full force and effect upon its passage. Sincerely, Stephanie M. Moon, MMC City Clerk Enclosure pc: CBL & Associates Management, Inc., Valley View Mall SPE, LLC, 2030 Hamilton Place Boulevard, Suite 500, Chattanooga, Tennessee 37421 Russell L. Mitchem, 2404 Vancouver Drive, N. W., Roanoke, Virginia 24012 Marlene Thomas, 2403 Vancouver Drive, N. W., Roanoke, Virginia 24012 Sheldon Bower January 29, 2014 Page 2 pc: Jean Rhinehart, 2404 Dorchester Drive, N. W., Roanoke, Virginia 24012 Raymond F. McKee, 2522 Dorchester Drive, N. W., Roanoke, Virginia 24012 Christina Koomen, 2437 Dorchester Drive, N. W., Roanoke, Virginia 24012 Tyler Harden, 2414 Dorchester Drive, N. W., Roanoke, Virginia 24012 Kimberly Martin, 2525 Dorchester Drive, N. W., Roanoke, Virginia 24012 Wanda D. Hunter, 2636 Dorchester Drive, N. W., Roanoke, Virginia 24012 Justin P. Bean, 2411 Dorchester Drive, N. W., Roanoke, Virginia 24012 Anita P. Sheetz, 2503 Floraland Avenue, N. W., Roanoke, Virginia 24012 Patrick A. Corp, 2438 Floraland Drive, N. W., Roanoke, Virginia 24012 Thelma and James Duncan, 2159 Bellevue Avenue, N. E., Roanoke, Virginia 24012 Matthew B. Sacra, 2404 Floraland Drive, N. W., Roanoke, Virginia 24012 David C. & Teresa L. Fletcher, 2403 Floraland Drive, N. W., Roanoke, Virginia 24012 Daryl Smythers, 2531 Edinburgh Drive, N. W., Roanoke, Virginia 24012 William H. Green, 2503 Edinburgh Drive, N. W., Roanoke, Virginia 24012 Andrew David Friedman, 2702 Cedarhurst Avenue, N. W., Roanoke, Virginia 24012 Christopher L. Barton, 2418 Churchill Drive, N. W., Roanoke, Virginia 24012 Richard A. Dearing, P. O. Box 8224, Roanoke, Virginia 24014 Mark W. and Kimberly Mae Kendrick, 2403 Ravenwood Avenue, N. W., Roanoke, Virginia 24012 Siegfried A. Hofmann, 2402 Avalon Avenue, N. W., Roanoke, Virginia 24012 Northminster Presbyterian Church, 2415 Avalon Avenue, N. W., Roanoke, Virginia 24012 Kelley D. Foust, 3914 Greenland Avenue, N. W., Roanoke, Virginia 24012 Hersch Associates, F C D Shenandoah Limited Partnership, 121 W. Trade Street, Suite 2700, Charlotte, North Carolina 28202 G & H Palladian Roanoke, LLC, 4920 Roswell Road, Suite 45b-104, Atlanta, Georgia 30342 O'Charleys, Inc., Attn: Tax Department, 3038 Sidco Drive, Nashville, Tennessee 37204 Wal Mart Real Estate Business Trust, P. O. Box 8050, Bentonville, Arizona 72716 Murphy Oil USA Inc. #5228, 200 Peach Street, El Dorado, Arizona 71731 Frontier 0407 Valley View, LLC, 4801 Valley View Boulevard, N. W., Roanoke, Virginia 24012 Chick-Fil-A, Inc., 5200 Buffington Road, Atlanta, Georgia 30349 Sheldon Bower January 29, 2014 Page 3 pc: Marvin F. Poer & Company, Abmar Valley View, LLC, 3520 Piedmont Road, N. E., Suite 410, Atlanta, Georgia 30305 Amy Cosner, President, Dorchester Court Neighborhood Group, 2628 Durham Street, N. W., Roanoke, Virginia 24012 Sid Bush, 4515 Rutgers Street, N. W., Roanoke, Virginia 24012 Dustin Akers, 2049 Windsor Avenue, S. W., # 9, Roanoke, Virginia 24015 David Campbell, President, Grandview Neighborhood Watch Group, 2536 Ravenwood Avenue, N. W., Roanoke, Virginia 24012 Jeff Parrish, Vice-President, Grandview Neighborhood Watch Group, 2521 Ravenwood Avenue, N. W., Roanoke, Virginia 24012 Richard Congrove, 2410 Avalon Avenue, N. W., Roanoke, Virginia 24012 Linda Wyatt, 2543 Roundtop Road, N. W., Roanoke, Virginia 24012 Robert Lynch, 2810 Floraland Drive, Roanoke, Virginia 24012 The Honorable Brenda S. Hamilton, Clerk of the Circuit Court Christopher P. Morrill, City Manager Daniel J. Callaghan, City Attorney Ann H. Shawver, Director of Finance Susan Lower, Director of Real Estate Valuation Philip Schirmer, City Engineer Rebecca Cockram, Secretary, City Planning Commission IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 4th day ^of March, 2013. N0. 39600- 030413. AN ORDINANCE to amend § 36.2 -100, Code of the City of Roanoke (1979), as amended, and the Official Zoning Map, City of Roanoke, Virginia, dated December 5, 2005, as amended, to rezone certain property within the City. WHEREAS, NDRA II, LLC, has made application to the Council of the City of Roanoke, Virginia ("City Council'), to have a portion of the property located at 4412 Huff Lane, N.W., bearing Official Tax No. 2370101, rezoned from Institutional District (IN) to Commercial -Large Site District, with conditions (CLS(c)); WHEREAS, on December 20, 2012, the City Planning Commission, after giving proper notice to all concerned as required by §36.2 -540, Code of the City of Roanoke (1979), as amended, held a public hearing on the matter; WHEREAS, on December 20, 2012, the motion considered by the Planning Commission to recommend to City Council rezoning of a portion of the property located at 4412 Huff Lane, N.W., bearing Official Tax No. 2370101, from Institutional District. (IN) to Commercial -Large Site District (CLS(c)), with conditions, failed by a vote of 0 to 7; WHEREAS, by letter dated January 15, 2013, NDRA II, LLC requested that the public hearing be continued to February 19, 2013, at 7:00 p.m. WHEREAS, a public hearing was held by City Council on such application at its meeting on January 22, 2013, after due and timely notice thereof as required by §36.2- 540, Code of the City of Roanoke (1979), as amended, at which hearing all parties in interest and citizens were advised of the request to continue the public hearing until February 19, 2013, and were also given the opportunity to be heard, both for and against the proposed rezoning; WHEREAS, at the public hearing on January 22, 2013, the public hearing was kept open and the matter was continued until February 19, 2013; WHEREAS, on February 6, 2013, NDRA Il, LLC, filed an Amended Application No. 4, and made application to the Council of the City of Roanoke, Virginia ("City Council', to have a portion of the property located at 4412 Huff Lane, N.W., bearing Official Tax No. 2370101, rezoned from Institutional District (IN) to Commercial -Large Site District, with conditions (CLS(c)); WHEREAS, the continued public hearing was held by City Council on such application at its meeting on February 19, 2013, after due and timely notice thereof, at which continued public hearing all parties in interest and citizens were given an opportunity to be heard, both for and against the proposed rezoning; and WHEREAS, this Council, after considering the aforesaid application, the decision of the Planning Commission on December 20, 2012, the City's Comprehensive Plan, and the matters presented at the public hearings, on January 22, 2013, and February 19, 2013, finds that the public necessity, convenience, general welfare and good zoning practice, require the rezoning of the subject property, and for those reasons, is of the opinion that the hereinafter described property should be rezoned as herein provided. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that: 1. Section 36.2 -100, Code of the City of Roanoke (1979), as amended, and the Official Zoning Map, City of Roanoke, Virginia, dated December 5, 2005, as amended, be amended to reflect that a portion of the property bearing Official Tax Map No. 2370101, located at 4412 Huff Lane, N.W., be and is hereby rezoned from Institutional District (IN), to Commercial -Large Site District, with conditions (CLS(c)), subject to certain conditions proffered by the applicant, as set forth in the Zoning Amended Application No. 4 dated February 6, 2013. ATTEST: City Clerk. Zoning Amendment lication r RECEIVED ROAN Department of Planning, Building and Development Room 166, Noel C. Taylor Municipal Building FEB - 7 2013 215 Church Avenue, S.W. Roanoke, Virginia 24011 crry of ROato+o &Wpwv Phone: (540) 853 -1730 Fax: (540) 853 -1230 PLANNINGSUILUING Date: February6,2013 Submittal Number: Amended Application NO.4 II ❑ Rezoning, Not Otherwise Listed ❑ Amendment of Proffered Conditions 2] Rezoning, Conditional ❑ Amendment of Planned Unit Development Plan ❑ Rezoning to Planned Unit Development ❑ Amendment of Comprehensive Sign Overlay District ❑ Establishment of Comprehensive Sign Overlay District Address: 12 Huff Lane, N.W. Official Tax No(s).: 2370101 (portion off Existing Base Zoning: ❑ With Conditions (If multiple zones, please manually enter all distde s.) In, Institutional & RD5 Recreation Open Space x❑ Went Conditions Ordinance No(s). for Existirg Conditions (If applicable): Requested Zoning'. CLS, Commercial -Large Site Proposed Land Use: Hotel & Restuarant Proper OwnerOwoar ll Phone Number. +1(540)853 -2717 Name: C,ryof Roanoke 364 Noel Taylor Building 214 Church Avenue, SW; Roanoke, VA 24011 E -Mail: mamnelsan@roanokevagov AAdd 104A hltru!`UA&�o wners S1gneWre: ,c,�- Phone Number. +1 (804) 520 -8900 Name: NDRA 11, LLC Address: 931 South Avenue; Colonial Heights, VA 23834 E -Mail: npztel7480@aol.com Applicanfs Signature: Phone Number: +1 (5401387 -1153 Name: Parker Design Group, Attn: Sheldon Bower Address: 1816 Boulevard; Salem, VA 24153 E -Mail: sbower@parkerdg.com Authorized Agents Signature: Zoning Amendment IPP W01 Application Checklist The following must be suited fir all apRlfaoons... R OA N O K E r Completed application form and checklist. • Written narrative explaining the reason for the request • Metes and bounds description, t applicable. r" Filing fee For a rezoning not otherwise listed, the following must also be submitted: F- Concept plan meeting the Application Requirements of ilem'2(c)' in Zoning Amendment Procedures. For a conditional rezoning, the following must eJso.be submitted: r Written proffers . See the City's Guide to Proffered Conditions. Concept plan meeting the Application Requirements of item'2(c)' in Zoning Amendment Procedures. Please label as r 'development plan' if proffered. For a planned unit development, the following must also be submitted: F- Development plan meeting the requirements of Section 36.2 -326 of the Citys Zoning Ordinance. For a comprehensive sign overlay district, the following must be submitted: F- Comprehensive signage plan meeting the requirements of Section 36.2- 336(d)(2) of the City's Zoning Ordinance. For an amendment of proffered conditions, the following must also be submitted: Amended development or concept plan meeting the Application Requirements of item'2(c)' in Zoning Amendment Procedures, F- if applicable. - r Written proffers to be amended. See the City's Guide to Proffered Conditions. F- Copy of previously adopted Ordinance . For a planned unit development amendment, the following must also be submitted: r- Amended development plan meeting the requirements of Section 36.2326 of the Ciys Zoning Ordinance. F- Copy of previously adopted Ordinance. For a comprehensive sign overlay amendment, the following must also be submitted: F- Amended comprehensive signage plan meeting the requirements of Section 36.2- 336(d) of the City's Zoning Ordinance. F- Copy of previously adopted Ordinance. For a PAOMMINIFIRM a traffic impact study be submitted to the City, the following must also be submitted: r A Traffic Impact Study in compliance with Appendix B -2(e) of the Ciys Zoning Ordinance . For a proposal that requires a traffic impact analysis be submitted to VDOT, the following must also be submitted: r Coversheet. r Traffic impact analysis, r" Concept plan. F- Proffered conditions, if applicable. F- Required fee. 'An electronic copy of this application and checklist can be found at www.roanokeva,gov /pbd by seleding'Planning Commission' under 'Boards and Commissions'. A complete packet must be submitted each time an application is amended, unless otherwise specified by staff. IM park DESIGN GROUP February 6, 2013 816 Boulevard Salem, VA 24153 P: 540.387.1153 F: 540.389.5767 w .parkerdg.com ENGINEERS I SURVEYORS I PLANNERS I LANDSCAPE ARCHnEM Katherine Grey, Architect City of Roanoke - Planning, Building, and Development 215 Church Ave, Room 166 Roanoke, VA 24011 Re: NDRA II, LLC Rezoning Application Dear Ms. Grey Attached you will find a document titled, Zoning Amendment Application, Supporting Documents, Application No. 4, dated February 6, 2013. Since the Planning Commission meeting on December 20, 2012, we have worked with the developer's team to address the projects building height. Revisions w the documentation since our December 12, 2012 submittal include: • Revision of proffer #3 to reduce building height and to restrict the height at which the building's first floor may be constructed. These revisions require the developer to lower the site to elevations comparable to Valley View Boulevard rather than Huff Lane. Specifically, utilizing the existing school's first floor elevation as a reference, the proposed building's first floor elevations will be required to be 4.5' lower. In addition the building height allowance has been lowered by 6'. These efforts have resulted in a total combined building height reduction of 10.5 feet for each hotel, or the equivalent of an entire building floor. In past meetings, we have presented the hotel buildings would most likely be twice the height of the existing school. Understanding the schools building height is 30', and previously proposing a building height of 60', these conclusions were generated. With these proffer revisions, lowering the site and building height will affecdvely limit the hotel building's heights to no more than 19.5' above the school. This Is a 35% reduction in height over the school than previously presented. In addition, the buildings' scale in relation w the neighborhood will be further reduced by the placement of these buildings closer to Valley View Boulevard and away from Huff Lane. Please contact us with any questions or comments. Respectfully Submitted, Parker Design Group, Inc. 5 /& g.F -- Sheldon R. Bower, PE Principal Enclosures, cc: File OFFICE OF THE CITY MANAGER X.4, Aylw MUnk�palBmltliny 313 CLurth MmmugSW 0.mm'M R..41.. ".1.4 Fall RECEIVED Wa * 1 AUG 2 4 2012 ROANOKE CITY OF RIOANOK pLANNING ERJ" No AND DE4LOPMENT DATE: August 23, 2012 TO: Ms. Rebecca Cockram, Planning Coordinator FROM: Christopher P. Morrill, City Manager SUBJECT: Rezoning Consent for Huff Lane School Project The City of Roanoke (City) has entered into an Agreement for the Purchase and Sale of Real Property (Agreement), dated March 28, 2012, with NDRA II, LLC (Purchaser), a Virginia Limited Liability Company, for an approximate 5.310 - Acre portion of the lot or parcel of land with improvements thereon, known as the Huff Lane School site (Tax Map No. 2370101). This Agreement was authorized by City Council's adoption of Ordinance 389377-031912. Pursuant to Section 36.2- 540(b) of the Zoning Ordinance of the City of Roanoke, this memo represents the City's consent for Purchaser to apply for an amendment to the Official Zoning Map, as a contract purchaser, of the approximately 5.310 Acre portion of City of Roanoke Tax Map No. 2370101. A copy of the Agreement and a subsequent Amendment No. 1 are attached to this memo for your information. Please contact Marc Nelson, Special Projects Coordinator, in the Department of Economic Development, at 853-2717, if you have any questions regarding this matter. Distribution: R. Brian Townsend, Assistant City Manager for Community Development Chris Chittum, Planning Administrator Katherine Gray, City Planner Marc B. Nelson, Special Projects Coordinator Zoning Amendment Application Supporting Documents Portion of Tax No. 2370101 Along Valley View Boulevard City of Roanoke, VA February 6, 2013 Prepared By: Planner /Engineer /Su rveyor: parker DESIGN GROUP 816 Boulevard Salem, VA 24153 Ph: 540.387.1 153 Fax: 540.389.5767 Rezoning Application NDRA II, LLC Potion of Tax No. 2370101 V 1 i-_llJ LegalDescription ................................................................................... ..............................3 Narrative................................................................................................ ..............................4 Description of Proposed Use and Development ................... ..............................4 Justification for Change ................................................................ ..............................4 Impact to Surrounding Neighborhood .................................... ..............................4 Availability of other similarly zoned properties in the area .............................5 Relationship to City's Comprehensive /Area Plan(s) .... ........ --- ......................... 6 Building Height and Project Scale adjacent to Huff Lane ... ..............................6 Appendix................................................................................................ ..............................8 ALTASurvey page I .......................................................................... ..............................9 ALTASurvey page 2 ....................................................................... ............................... 10 ALTASurvey page 3 ......................................................................... .............................11 DevelopmentPlan ............................................................................. .............................12 Landscape Buffer Concept ................................................................ .............................13 TrafficImpact Analysis .................................................................... ............................... 14 Fehnury 4 2013 Page 2 of 14 Rezoning Application NDRA 11, LLC Portion of Tax No. 2370101 Legal Description Legal Description for Rezoned Area Portion of Tax No. 2370101 Requesting a Rezoning from IN (Institutional) & ROS (Recreation Open Space) to CLS (Commercial Large Scale) BEGINNING at a point on the southern right of way line of Huff Lane, N.W., which is approximately 45 feet from the point of intersection of the southern right of way line of Huff Lane, N.W. and the western right of way line of Vancouver Drive, N.W.; thence along the southern right of way of Huff Lane, N.W. S 40 °4632" E, 574.10' to a point, thence with the new division line through the City of Roanoke property, a 15.6045 acre tract, S 49" 12'52" W, 453.98' to a point on the northern right of way line of Valley View Boulevard N.W.; thence along said northern right of way line the following courses: N 40 °47'08" W, I 1 1.29' to a point; thence along said right of way line with a curve to the right with a length of 286.33', a radius of 1481.09', a tangent of 143.61', delta angle of 11 °04'35" and chord of N 28 °31'01" W for 285.88' to a point, thence along said right of way with a curve to the right with a length of 214.64' a radius of 464.24', a tangent of 109.2T, a delta angle of 26 °29'24" and a chord of N 09 °44'01'W for 212.73' to the point of intersection of said right of way line and the eastern property line of the Valley View Mail, LLC property; thence with said property line N 48'58'14" E. 283.61' to the southern right of way line of Huff Lane. N.W. being the point of beginning and containing 5.3673 acres, as shown on the plat labeled "Plat of ALTA/ACSM Survey for NDRA 11, LLC by Parker Design Group dated May 18, 2012. February 6, 2013 Page 3 of 14 Rezoning Application NDRA II, LLC Portion of Tax No. 2370101 Narrative Description of Proposed Use and Develooment The purpose of the rezoning request is to provide an opportunity for a 5.3 +/- acre portion of tax parcel 2370101 to be developed with the commercial uses of hotel and restaurant. Currently the site is developed as a vacant elementary school. The current zoning is split between Institutional (IN) and Recreation and Open Space (ROS). Included in the application is a copy of a recent Survey prepared by Parker Design Group, Inc. that illustrates the current use and zoning delineations. The proposed use would consist of hotel and restaurant buildings, parking, landscaping, and necessary infrastructure to support these uses. All infrastructure will be planned as required by the most current City, State, and Federal Code, including, but not limited to City Zoning Ordinance, City Stormwater Management Codes, City Erosion and Sediment Control Code, City Fire Protection Code, Federal Aviation Authority Code, Western Virginia Water Authority Code, Etc. In addition to applicable code requirements, the site development standards for building placement, parking locations, pedestrian paths, buffers, impervious area, and architectural elements will be governed by the development plan and related proffers. These proffers are included in the application and are intended to promote the guidelines set forth in the Williamson Road Area Plan adopted by Roanoke City Council on October 18, 2004. ustiffcation for Chance The justification for change is to transform a highly visible vacant developed property to an occupied developed property that will complement the commercial character of Valley View Mall, protect the neighboring residential properties, and support Airport and Entertainment activities. Since Huff Lane Elementary School has been closed, graffiti, and vandalism has begun. In an effort to reduce the continued maintenance of a vacant school and eliminate the opportunity for vandalism, the City of Roanoke publicly requested applications from future developers to propose their ideas of the highest and best use of the property. The City has chosen a proposal by NDRA 11, LLC to develop hotels and restaurant on the property. As part of NDRA II, LLC development process, a rezoning request is necessary to allow for the proposal to move forward. Impact to Surrounding Neighborhood The request will impact the surrounding properties. These impacts are as follows: Traffic: An increase in traffic will occur on Valley View Boulevard. A traffic impact analysis has been completed at the direction of the City Traffic Engineer. The analysis February 6, 2013 Page 4 of 14 Rezoning Application NDRA II, LLC Portion of Tax No. 2370101 concludes with recommendations. A proffer has been proposed to ensure the design and construction of the recommended improvements in an effort to lessen the impacts on Valley View Boulevard. A decrease in traffic will occur on Huff Lane as all access points to the proposed development will be on Valley View Boulevard. Water Demands: An increase in water demands will occur with this development. Water availability exists; however the existing fire protection infrastructure along Huff Lane is inadequate for the commercial use. In an effort to meet the current Fire Protection Codes a waterline improvement project is planned to extend the Valley View Boulevard waterline network to the site. This project will provide an increased fire protection and benefit the adjacent residential properties. Sewer Demands: An increase in sewer flow will occur. Adequate sanitary sewer service is available for these increases. Stormwater Impacts: An increase in stormwater runoff will occur. There are existing pipe networks surrounding the property. A Stormwater Management design will be implemented to meet current City Stormwater codes. The current code addresses Stormwater quality, quantity, flooding, and downstream channel analysis. These measures will lessen the impact to the surrounding properties. Visibility: The current use is screened from Valley View Boulevard by an existing wall. This wall will be removed and the site's visibility from Valley View Mall will be increased. Architectural elements will be promoted to keep in character with the Williamson Road Plan. Guidelines for offsets in larger building fronts, and building material are specified in the proffers to enhance the developments visual effect to the neighboring properties. A proposed landscape buffer will be designed and constructed to soften the visual impacts of the development to the Huff Lane residential properties. In general the proposed development along with the implementation of the above mentioned design guidelines and good engineering practice will not adversely impact the public health, safety, or general welfare of the surrounding areas. Availability of other similarly zoned properties in the area The availability of similarly zoned properties in the general area is virtually nonexistent. This property is one of very few left in the Valley View Mall area that is currently not developed as commercial. This area is bound by 1 -581 to the west, residential neighborhoods to the east and south, and the Roanoke Regional Airport to the north. Commercial large scale properties are scattered throughout the City in various commercial hubs; however this location is ideal for hotels and restaurant use because of its proximity and conformity to the Airport, Shopping Mall, and Roanoke Civic Center. February 6, 2013 Page 5 of 14 Rezoning Application NDRA II, LLC Portion of Tax No. 2370101 Relationship to City's ComprehensivefArea Plan(s) This request is in conformance with the City of Roanoke Comprehensive Plan and Williamson Road Area Plan by addressing the following: • Buildings will be positioned with fronts close to Valley View Boulevard. • Any proposed parking in front of the building will be parallel or angle parking adjacent to patron drop off zones. • Large building fronts (facing Valley View Boulevard) greater than 30 feet wide will require a change of material, texture, or have an offset • Hotels buildings will be two to five stories in height • Durable construction materials will be utilized during construction. • The total number of parking spaces will be limited to no more than 150% of the defined minimum requirements listed in City Zoning Ordinance. • Parking spaces will primarily be limited to locations between buildings and in the rear. • Parking spaces, entrances, and travel aisles between uses will be shared. • Access will be limited to two locations on Valley View Boulevard. • Landscaping will be proposed along streets, within parking areas, along building facades, and in proposed buffers. • No fencing will be proposed other than screening of items such as dumpsters, mechanical units, pool areas, or buffers. • Pedestrian access will be provided. The proffers included in this application support these guidelines. Building; Helaht and Project Scale adjacent to Huff Lane The proposed project consists of two five story hotels located on each end of the property with a one story restaurant in the middle. The proffered orientation of the proposed buildings places the shorter facades along Huff Lane and requires them to be a minimum of 95' from Huff Lane right of way. The proposed buildings are broken into three separate facades versus one long building facade. In addition, a proposed buffer along Huff Lane will screen the development These conditions will reduce the visual impacts from the Huff Lane neighborhood. The existing school is located on the highest point of the property, spanning nearly 230' along Huff Lane with a building height approximately 30'. Comparison of the existing and proposed structures height leads to a conclusion that the hotels may be more than two times the height of the school. In an effort to soften the project's height to the Huff Lane neighborhood, the developer has proposed a proffer to limit height and lower the sites grade. February 6, 2013 Page 6 of 14 Rezoning Application NDRA II, LLC Portion of Tax No. 2370101 In an effort to reduce the impacts of building height, proffer #3 has been revised to limit the building height to 54'. This is a 6' reduction from what has been proposed in prior applications. Proffer #3 also requires the site to be lowered such that the proposed building's first finished floor is 4.5' lower than the existing school's finished floor. The impact of revised proffer #3 will be to lower the visibility profile of buildings on the site by the equivalent of a full floor (i.e. 10.5 feet). In summary, the developer has agreed to a comprehensive list of proffers for the development of this property. Specifically, the developer has agreed to proffer the following actions in an effort to lessen the project's building height and scale to the surrounding neighborhood: • Construct a vegetative berm along Huff Lane. • Place the buildings away from Huff Lane a minimum of 95' • Place the shortest building k;ade along Huff Lane • Limit the building height to 54' • Lower the elevation of which the first floor can be constructed to 1079.5' These actions are intended to address the concerns expressed at the Planning Commission hearing by softening the visual impacts of this development to the Huff Lane neighborhood and create a primary focus on Valley View Boulevard. February 6. 2013 Page 7 of 14 Rezoning Application NDRA II, LLC Portion of Tax No. 2370101 Appendix a. ALTA Survey b. Development Plan c. Landscape Buffer Concept d. Traffic Impact Analysis (under separate cover) February 6, 2013 Page 8 of 14 n� «� Or II IRN ,gym �<�'�"a mO49°ivoo ru�auNrnttwrcrra ru cw.moe.m ea.® u NDRA ILLLeC �.m,...,x �«.�. a �....: � �.w'"':n• nrr,av bparkerain Of4^ �NG�a c _ I i N \\ X Ills I �a I Mn /V ItLU.149I 1W1[Y 2N y NDRA I/, LL parkerw @ -a' nzrac�v � iHUFFFUWMW. I I. / II INSTRUMENT# w OVERALL BOUNDARY OF EX /STING TRACT HUFF "ME, N. W. mw ry"F:� A �� c`r101nimm� i��l a� 'D ^�, 4qp N,� x rvr. rrra —xwvrw r 1 1 r INAuxcvr c wy mx NORA II, LLC ®� parker IRJ ITVNLX/A xar "u N.W. / . „i � I i eurrex �..n parker A` a� 0 aq GV E nM °s O W �g C p0 0 K S M1�YOpmAPii \ \ \ 2 T L Traffic Impact Analysis (Submitted Under Separate Cover) Rezoning Application NDRA II, LLC Portion of Tax No. 2370101 February 6, 2013 Page 14 of 14 ADJOINING PROPERTY OWNERS 4412 Huff Lane N. W. Owner Mailing Address Tax No CBL& ASSOCIATES MANAGEMENT INC 2380105 VALLEY VIEW MALL SIRE LLC 2370110 2030 HAMILTON PLACE BLVD STE 500 2370109 CHATTANOOGA TN 37421 RUSSELL L MITCHEM 2260417 2404 YANCOUVER DR NW ROANOKE VA 24012 THOMAS MARLENE T 2260601 2403 VANCOUVER DR NW ROANOKE VA 24012 RHINEHARTAJEAN 2260616 2404 DORCHESTER DR NW ROANOKE VA 24012 DUNCAN JAMES R & THELMA L 2260801 2159 LA BELLEVUE AVE NE ROANOKE VA 24012 SACRA MATTHEW B 2260817 2404 FLORALAND DR NW ROANOKE VA 24012 FLETCHER DAVID C & TERESA L 2261001 2403 FLORALAND DR NW ROANOKE VA 24012 DEARING RICHARD A 2261016 PO BOX 8224 ROANOKE VA 24014 KENDRICK MARK W & KIMBERLY MAE 2261201 2403 RAVENWOOD AVE NW ROANOKE VA 24012 HOFMANN SIEGFRIED A 2261217 2402 AVALON AVE NW ROANOKE VA 24012 NORTHMINISTER PRESBYTERIAN CHURCH 2250401 2415 AVALON AVE NW ROANOKEVA24012 KELLEY D FOUST 2250501 3914 GREENLAND AVE NW ROANOKE VA 24012 % HERSCH ASSOCIATES 2250119 F C D SHENANDOAH LIMITED PARTNERSHIP 121 W TRADE ST STE 2700 CHARLOTTE NC 28202 G & H PALLADIAN ROANOKE LLC 2250116 4920 ROSW ELL RD STE 450-104 ATLANTA GA 30342 O CHARLEY'S INC 2250110 4765 VALLEY VIEW BLVD NW ROANOKE VA 24017 Wal Mart Real Estate Business Trust 2370102 P. 0. box 8050 Bentonville, AR 72716 FRONTIER 0407 VALLEY VIEW LLC 2370115 4801 VALLEY VIEW BLVD NW ROANOKE VA 24012 Chick -Fil -A Inc. 5200 Buffington Rd. Atlanta, GA 30349 2370113 MARVIN F POER & CO 2380106 ABMAR VALLEY VIEW LLC 3520 PIEDMONT RD NE STE 410 ATLANTA GA 30305 Members of City Council: /6- 0- I believe that neighborhoods are one of the most important things in a city. City development must not negatively affect neighborhoods. The actions of the members of this city council indicate to me that all seven of you agree with me. You have all listened to the residents of the neighborhood adjacent to Huff Lane Elementary. You have responded to their concerns. Details of the design of the proposed construction have been altered and improved according to residents' concerns. Consequently, I am convinced that this development will not negatively affect this neighborhood. The newspaper reports that this development will bring in a million dollars of tax revenue each year to the city. We cannot afford to reject this opportunity, particularly when there is no indication whatsoever of negative effects on the neighborhood. The city needs the tax revenue and the jobs created by the new businesses. More money will be brought into the city by non- resident hotel patrons and will also be spent in other local businesses. Citizens often complain that city leaders don't listen to them. What we need to remember is that listening doesn't necessarily mean agreement. You did the right thing. You listened. You addressed concerns and improved the plans of the development. The fad that some of the citizens are still not satisfied should not affect your vote. City council needs to approve this development. Thank you for listening to me today. Huff Ln NW','Roanoke,,VA ,- ;. •. L Y '7 2013 Goo,gig \ Inn 1.3 Commonwealth of Virginia _. ` r' D � >.. —iyn �� ry re bf z, 43 lv plev 084f' 0 Proffered Development Plan HUFF LANE, N.W. /30-BUFFER M STATISTICS: ra x. 'V - .. ... .. ....,.... mno.uu. M CL Proffered Buffer \ \F t7UI��LIlAlf GA055 S GT /ON �5C ` - 3 at r \ 3B / SIC, lac C�oogle earth ® ♦ .� v c, rt \ liko. 'S ♦ �+� P C3oogle earth �• t,_, 211,111, Valley View Boulevard Viewpoint #1A i Valley View Boulevard Viewpoint #1A Valley View Boulevard Viewpoint #1B Valley- View_B uulevard View Ent #16 0- , - � - - 0 r. \ A` ear K,. , s Pei •• i '� , . �11'� • _RSA. � ry r).:y , ?. G44 rffi s S AN 1 Imo'" `�`� iooglee arth .. 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IA 1 %0 �t C3oo�le earth �� E..., 2713ft n 1', `'• /t: �.. ,��k / .� ",-� m 'Al 1 v �, C3oogle earth Vancouver Drive Viewpoint #5C Vancouver Drive Viewpoint #5C H�Jf n NW Roanoke, ,VA ep,t.•o Y r .3 Co 3 Commonwealth \ Irri 13 Commonwealth of Virginia 195 1 v 71 s1z -.v Rio, mean a CITY OF ROANOKE �i OFFICE OF THE CITY CLERK - 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 raa: (540) 853 -1145 STEPHANIE M. MOON, NIMC E -mail: clerk @roanokeva.gov JONATHAN E. CRAFT City Clerk Deputy City Clerk February 8, 2013 CECELIA T. W EBB Assistant Deputy City Clerk To Adjoining Property Owners and Interested Parties: I am enclosing a copy of Amended Application No. 4 that was submitted to the Building Planning and Development Department on February 8, 2013, in connection with the request of NDRA II, LLC to rezone a portion of property located at 4412 Huff Lane, N. W., from Institutional District (IN) and Recreation and Open Space District (ROS) to Commercial -Large Site District, subject to certain proffered conditions for hotel and restaurant uses. Please be advised that the matter will be heard by the Council at its meeting scheduled to be held on Tuesday, February 19, 2013 at 7:00 p.m. If you would like to view the supporting documentation that accompanied the Amended Application No. 4, please contact the City Clerk's Office or view the items online at the City's website under City Clerk and click on Meeting Agendas and Public Hearing Notices. If you should have questions or need additional information, please feel free to contact me at (540) 853 -2541 or clerk @roanokeva.gov. Sincerely, q �M.WY I w Stephanie M. Moon, MMIC City Clerk PC: CBL & Associates Management, Inc., Valley View Mall SPE, LLC, 2030 Hamilton Place Boulevard, Suite 500, Chattanooga, Tennessee 37421 Russell L. Mitchem, 2404 Vancouver Drive, N. W., Roanoke, Virginia 24012 Marlene Thomas, 2403 Vancouver Drive, N. W., Roanoke, Virginia 24012 Jean Rhinehart, 2404 Dorchester Drive, N. W., Roanoke, Virginia 24012 Raymond F. McKee, 2522 Dorchester Drive, N. W., Roanoke, Virginia 24012 Christina Koomen, 2437 Dorchester Drive, N. W., Roanoke, Virginia 24012 Tyler Harden, 2414 Dorchester Drive, N. W., Roanoke, Virginia 24012 Kimberly Martin, 2525 Dorchester Drive, N. W., Roanoke, Virginia 24012 Wanda D. Hunter, 2636 Dorchester Drive, N. W., Roanoke, Virginia 24012 Justin P. Bean, 2411 Dorchester Drive, N. W., Roanoke, Virginia 24012 Adjoining Property Owners and Interested Parties February 8, 2013 Page 2 pc: Anita P. Sheetz, 2503 Floraland Avenue, N. W., Roanoke, Virginia 24012 Patrick A. Corp, 2438 Floraland Drive, N. W., Roanoke, Virginia 24012 Thelma and James Duncan, 2159 Bellevue Avenue, N. E., Roanoke, Virginia 24012 Matthew B. Sacra, 2404 Floraland Drive, N. W., Roanoke, Virginia 24012 David C. & Teresa L. Fletcher, 2403 Floraland Drive, N. W., Roanoke, Virginia 24012 Daryl Smythers, 2531 Edinburgh Drive, N. W., Roanoke, Virginia 24012 William H. Green, 2503 Edinburgh Drive, N. W., Roanoke, Virginia 24012 Andrew David Friedman, 2702 Cedarhurst Avenue, N. W., Roanoke, Virginia 24012 Christopher L. Barton, 2418 Churchill Drive, N. W., Roanoke, Virginia 24012 Richard A. Dearing, P. O. Box 8224, Roanoke, Virginia 24014 Mark W. and Kimberly Mae Kendrick, 2403 Ravenwood Avenue, N. W., Roanoke, Virginia 24012 Siegfried A. Hofmann, 2402 Avalon Avenue, N. W., Roanoke, Virginia 24012 Northminster Presbyterian Church, 2415 Avalon Avenue, N. W., Roanoke, Virginia 24012 Kelley D. Foust, 3914 Greenland Avenue, N. W., Roanoke, Virginia 24012 Hersch Associates, F C D Shenandoah Limited Partnership, 121 W. Trade Street, Suite 2700, Charlotte, North Carolina 28202 G & H Palladian Roanoke, LLC, 4920 Roswell Road, Suite 45b -104, Atlanta, Georgia 30342 O'Charleys, Inc., Attn: Tax Department, 3038 Sidco Drive, Nashville, Tennessee 37204 Wal Mart Real Estate Business Trust, P. O. Box 8050, Bentonville, Arizona 72716 Murphy Oil USA Inc. #5228, 200 Peach Street, El Dorado, Arizona 71731 Frontier 0407 Valley View, LLC, 4801 Valley View Boulevard, N. W., Roanoke, Virginia 24012 Chick- Fil -A, Inc., 5200 Buffington Road, Atlanta, Georgia 30349 Marvin F. Poer & Company, Abmar Valley View, LLC, 3520 Piedmont Road, N. E., Suite 410, Atlanta, Georgia 30305 Amy Cosner, President, Dorchester Court Neighborhood Group, 2628 Durham Street, N. W., Roanoke, Virginia 24012 Sid Bush, 4515 Rutgers Street, N. W., Roanoke, Virginia 24012 Dustin Akers, 2049 Windsor Avenue, S. W., # 9, Roanoke, Virginia 24015 David Campbell, President, Grandview Neighborhood Watch Group, 2536 Ravenwood Avenue, N. W., Roanoke, Virginia 24012 Jeff Parrish, Vice - President, Grandview Neighborhood Watch Group, 2521 Ravenwood Avenue, N. W., Roanoke, Virginia 24012 Richard Congrove, 2410 Avalon Avenue, N. W., Roanoke, Virginia 24012 Linda Wyatt, 2543 Roundtop Road, N. W., Roanoke, Virginia 24012 Adjoining Property Owners and Interested Parties February 8, 2013 Page 3 PC: Robert Lynch, 2810 Floraland Drive, Roanoke, Virginia 24012 Christopher P. Morrill, City Manager Daniel J. Callaghan, City Attorney Steven J. Talevi, Assistant City Attorney Phillip Schirmer, City Engineer Ann H. Shawver, Director of Finance Susan Lower, Director of Real Estate Valuation R. Brian Townsend, Assistant City Manager for Community Development Christopher Chittum, Director, Planning Building and Development Katherine Gray, Land Use and Urban Design Planner Robert Clement, Neighborhood Services Coordinator Rebecca Cochram, Secretary, City Planning Commission IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA AN ORDINANCE to amend § 36.2 -100, Code of the City of Roanoke (1979), as amended, and the Official Zoning Map, City of Roanoke, Virginia, dated December 5, 2005, as amended, to rezone certain property within the City, and dispensing with the second reading of this ordinance by title. WHEREAS, NORA II, LLC, has made application to the Council of the City of Roanoke, Virginia ( "City Council'), to have a portion of the property located at 4412 Huff Lane, N.W., bearing Official Tax No. 2370101, rezoned from Institutional District (IN) to Commercial -Large Site District, with conditions (CLS(c)); WHEREAS, on December 20, 2012, the City Planning Commission, after giving proper notice to all concerned as required by §36.2 -540, Code of the City of Roanoke (1979), as amended, held a public hearing on the matter; WHEREAS, on December 20, 2012, the motion considered by the Planning Commission to recommend to City Council rezoning of a portion of the property located at 4412 Huff Lane, N.W., bearing Official Tax No. 2370101, from Institutional District (IN) to Commercial -Large Site District (CLS(c)), with conditions, failed by a vote of 0 to 7: WHEREAS, by letter dated January 15, 2013, NDRA 11, LTC requested that the public hearing be continued to February 19, 2013, at 7:OOp.m. WHEREAS, a public hearing was held by City Council on such application at its meeting on January 22, 2013, after due and timely notice thereof as required by §36.2- 540, Code of the City of Roanoke (1979), as amended, at which hearing all parties in interest and citizens were advised of the request to continue the public hearing until February 19, 2013, and were also given the opportunity to be heard, both for and against the proposed rezoning; WHEREAS, at the public hearing on January 22, 2013, the public hearing was kept open and the matter was continued until February 19, 2013; WHEREAS, on February 6, 2013, NDRA II, LLC, filed an Amended Application No. 4, and made application to the Council of the City of Roanoke, Virginia ( "City Council "), to have a portion of the property located at 4412 Huff Lane, N.W., bearing Official Tax No. 2370101, rezoned from Institutional District (IN) to Commercial -Large Site District, with conditions (CLS(c)); WHEREAS, the continued public hearing was held by City Council on such application at its meeting on February 19, 2013, after due and timely notice thereof, at which continued public hearing all parties in interest and citizens were given an opportunity to be heard, both for and against the proposed rezoning; and WHEREAS, this Council, after considering the aforesaid application, the decision of the Planning Commission on December 20, 2012, the City's Comprehensive Plan, and the matters presented at the public hearings, on January 22, 2013, and February 19, 2013, finds that the public necessity, convenience, general welfare and good zoning practice, require the rezoning of the subject property, and for those reasons, is of the opinion that the hereinafter described property should be rezoned as herein provided. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that: 1. Section 36.2 -100, Code of the City of Roanoke (1979), as amended, and the Official Zoning Map, City of Roanoke, Virginia, dated December 5, 2005, as amended, be amended to reflect that a portion of the property bearing Official Tax Map No. 2370101, located at 4412 Huff Lane, N.W., be and is hereby rezoned from Institutional District (IN), to Commercial -Large Site District, with conditions (CLS(c)), subject to certain conditions proffered by the applicant, as set forth in the Zoning Amended Application No. 4 dated February 6, 2013. 2. Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: City Clerk. �.�•.R.�a :ag�La #s tai:+ �f+# x, 3:. �satrlril�n�aeamas ¢�a..:syis�##Aems�svv�ps�k,►ifE Mayor Bowers, members of City Council: Thanks you for the opportunity to address you again on the proposed rezoning of the Huff Lane school property from Institution to Large Commercial. The Planning Commission summarized their 2012 Annual Report to the Mayor and Council with the following statement: "As citizen increasingly value traditional development patterns and neighborhoods where Roanoke has a distinct advantage —it is important we work to reinforce and sustain these Patterns." The Annual Report was submitted to the Mayor and City Council in April 2012. Last year, 2012, the Planning Commission considered 18 zoning request and amendments. Sixteen of the eighteen were recommended to City Council for approval, the Council accepted their recommendations. Only one application was denied by all seven members of the Commission. On the rezoning of Huff Lane they voted 7 -0 not to recommend the approval of rezoning the property to Large Scale Commercial. Somewhere in the history of City Council, the records may show that City Council went against the recommendation of the Planning Commission. I doubt if it has ever gone against the unanimous recommendation to reject a rezoning application. We hope tonight will not be historic but consistent with past rezoning practices. On December 20, 2012, after studying the rezoning application from NDRAII, the Planning Commission held public hearings on the request. Not one person present spoke in favor of the rezoning except the developers. It is important to restate some of the comments made by members of the Planning Commission. 1. Mr. Hale said, "Property values would be affected negatively and he would not support the application." 2. Mr. Williams said, "It would be a chaotic traffic flow and there is no infrastructure coming south." He said "the parcel was part of the neighborhood and it was important to convey to the City's residents the assurance they can move into a neighborhood and make decisions on where to buy and raise their children." He further stated, "it was a profound disservice and he would not support the application." 3. Mr. Van Hyning said, "The second thing was the scale was not consistent with neighborhood plan in 2004." He said, "He planned on voting no." As I stated, all of the members present voted no to the rezoning of the property to Large Scale Commercial usage. Their recommendation to City Council to deny the application was not nXp://ww EP gneMork.comAooO/ a/ recipe _pnnl /0, 1946, FOOD_ 9936_31021 RECIPE- PRINT- FULL - PAGE- FORMATTER,00 Fnml 2118/13, 9:14 PM Page 2 of 2 • IIP�L' H 'asS�€k�omeers��aa�zzsH%a�zzazz ziz based on the emotional concerns offered by the residents. Instead, it is based on the 2001 -2004 Vision- Comprehensive Plan. This plan was developed with input from a cross - section of Roanoke's residents, businesses and City officials. Almost all of the residents and most Roanoke residents are shocked that the City would be considering two more hotels and yet another restaurant beyond the Valley View Mall area and into the Round Hill neighborhood. Our community is already surrounded by the Valley View Mall, the Airport, CrossRoad shopping center and Williamson Road. The Huff Lane Park is the only public "green space" in the Round Hill community. Adding more hotels and restaurants brands our community as a commercial center with all of the negative impacts that comes from being so close. It will lower our property values, increased risk to our children and the elderly. It would result in more street parking of non- residents in our neighborhoods, more noise disturbances and it would prevent us from enjoying the mountain sceneries. A more positive branding of our community would be initiatives to make it unique and more attractive. We would like to work with City Council and the Planning Commission in the development of the plans to brand the Round Hill community as a Village Center or a Secondary Technology zone or some other ideas that will identify our community as a place of upward mobility and a contributor to jobs or as a training location for technical and non - technical skills. Please accept the Planning Commission recommendations, please apply the same guidelines of the Comprehensive Plan that is currently being applied to the Evans Spring development and finally, please accept the comments from the public tonight and vote no to rezoning the Huff Lane property. Thank you for allowing me to speak. =fly z= NcA`J _j Ad. = N= iT1 a Hve`Jv 2 AIA� A? A�3vA9ulH�O@�I j lei OwAen Mr Mayor. Council: h"o,,,13 I have tried hard to see this from all sides before concluding where I stand on the issue, even meeting one -on -one with one of your Council members to better understand your position. And today, it is with a great sense of urgency that I implore you to reject this proposal to put two hotels and a restaurant in our Dorchester Court neighborhood. Not too long ago I realized I made two basic mistakes when initially evaluating this concept: 1) That the hotels and restaurant HAVE to be built 2) That the Huff Lane parcel is part of Valley View and that the City has the right to commercialize it. I couldn't be more wrong. It is with greater clarity that I stand before you today and ask that you side with what is Right, inspite of the financial gains at stake, and vote down this plan. I ask that you side with the City's very own Planning Commission, who unanimously voted against this monstrosity, and vote down this plan. I ask that you side with your conscience, and vote down this plan. I ask that you support the neighborhood and vote down this plan. Having said that, I truly believe NDPA 2 has made good -faith efforts to accommodate the concerns of the neighborhood (with 19 proffers it'd be hard to deny that), but we were wrong from the very beginning when we assumed this concept was appropriate for a residential community in the first place. This proposal is trying to force a square peg into a round hole — which, at its very essence, simply does not belong. Hotels do not belong in a quiet, family - oriented neighborhood and I do not want my 18 month old son to grow up in the shadows of a hotel. Council, there we other ways to utilize this property, that are productive, support your financial goals, and are far less intrusive to the residents. I agree that something needs to be done with the vacant building, but this plan is not the right thing to do. Please vote No on this plan and seek an alternative solution that's amicable to both the needs of the City and that of the Dorchester Court residents. Andrew Friedman 2702 Cedarhurst Ave NW Roanoke, VA 24012 Formerly a resident of Vancouver Dr. A resident of the neighborhood for the past 18 years ke Good evening mayor and members of council. Sixty -five years ago, the government the families one purchased a parcel of farmland to be used for a school and park to support into the new adjoining neighborhood. Many changes and challenges have taken place since then: numerous recessions which the city and its schools have survived; the transformation of Route 220 to Interstate 581; the development of Valley View Mall; the ascent and decline of Crossroads Mall; the decline of Williamson Rd. Many of those here tonight have witnessed these changes, raised families here, and will likely remain here until the frailty of old age no longer allows. Through all these changes and challenges the park has survived. In front of Huff Lane School stands a sturdy old oak tree which has somehow survived to stand silent watch amidst these changes. In the meantime, a younger diverse generation of families and single professionals has been moving in, and new businesses are cropping up at Crossroads Mall and along Williamson Rd. Things are looking considerably brighter for the Williamson Road Area. This is all part of what we envisioned in our city's Comprehensive Plan and in our Williamson Road Area Neighborhood Plan. A number of us here tonight are proud to have participated in forming those plans. Members of council, your vote tonight involves much more than whether or not to overturn the unanimous recommendation of the Planning commission. Tonight, 65 years after the formation of 4412 Huff Lane, you will have to choose between: • Asphalt, concrete, and steel or Green space and open vistas. • Decaying homes or Restored homes. • Children locked in their homes playing digital games with their parents afraid to let them out or Children playing outdoors and learning to interact face -to -face while gaining an appreciation and respect for the power and beauty of nature. • Short term economic band aids or The fruits borne out of long -term planning. • Gaining political favors or Winning the gratitude of this neighborhood, OUR neighborhood, part of OUR city! • Elitist arrogance and flagrant dismissal of the best and highest intentions of this community or The humility and heavy responsibility of public service. • Saving face or Saving that old oak tree and the park for future generations. Thank you for your attention. The Emperor Has No Clothes and "There Goes the Neighborhood" From my observations on February 19" seven Council Members listened and three people actually heard and understood what the people asked. A few of the Council Members were under the impression that this was a tough decision. So obeying what the people want is a "tough decision ?" How is it "tough" to see how senseless it is to build a Hotel in our neighborhood? To us it seems unconscionable the way the rules have not been followed. One of the most disturbing comments made by Bill Bestpitch was that "this is for the future of the children." How is a hotel for the future of the children? The last time I studied public administration in college, schools and playgrounds are made for children —not hotels. After tearing down what was intended for the children in this neighborhood by Mr. Huff himself, the children are lost. The last time I studied the law, the environment and the children were the ones who needed protection because they did not have standing to sue —there was no one there to protect them. It is therefore our civic duty to protect and honor both. Not to mention the elderly and disabled who have no transportation to drive to the greenways and then walk. Oy Vay! Look around you. At some time in the past there was city planning for sidewalks and nearly half of them were put in, but now a trip to the store is like taking your life in your own hands. I thank God that have a car —but that is one of the reasons I located on the bus line —for a time when I don't drive anymore. The 80s "heydays" are over, and we need to stop acting and building like it is still the 80s. All Malls eventually become ghost towns. First it was Crossroads, teaming with stores, including Waccamaw, only the second store of its kind. Then it was Tanglewood, followed by Towers. Soon ValleyView will be out of style and we will be left with concrete when the site becomes less attractive for shoppers — hard to believe now, but it is inevitable because people are fickle. As for the traffic "pattern" if you want to call it that a hotel in ValleyView would cause even more of a CF than already exists. Thanks, Honorable Mayor Bower for mentioning the absurdity of it all. I hope it didn't fall on the deaf ears of some of your colleagues. I hope they will think and pray about all of this nonsense. And what of ValleyView Mall being in the flight path of the Roanoke Regional Airport, which is also growing by leaps and bounds? As far as the comment made by Bill Bestpitch that "no promises have been broken," I beg to differ. One of the most recent ones in this whole process was when Court Rosen "courted" the neighborhood for his vote by attending Neighborhood Watch meetings and representing that if we voted for him he would, "take care of the neighborhood." If this is his way of "taking care of us," we vote and we don't want any. The attitude that "it's the hotel or else," is bullying. A couple of the council members even pointed that out, in so many words. As I have stated over and over, there was no dialog ever. A dialog infers more than one person talking and there is the sharing of ideas. Instead, lines were redrawn and plans were made without regard to what the neighbors wanted, which is unconscionable. Then, the builder falsified and misrepresented itself by stating that the only concern was for the height of the building, which it really didn't change. As Ray said, "So if I understand you correctly, you have made a five story hotel into a ... five story hotel. I could not have said that better myself. The bottom line is that the whole "team," including certain members of council, put the "cart before the horse" by putting forth hotel plans when the property hadn't even been zoned commercial. One humorous comment made by a neighbor who opposes this hotel was "This ain't no Disneyland." Bravo. Besides that, someone staying at that hotel would experience the traffic and water run off (if it rained during their visit) and say, "That was a nightmare; if we come back we won't stay at that hotel." One "patsy" who lived outside our community and spoke while Bestpitch hid behind an old picture went totally the opposite direction with his comments than what was expected. He first pined about all of the land we had lost over the years and then stated that building this hotel was progress. At least I think that was the misguided thing that he was saying. Was that his point? I dun no. The only other "dissenter" out of twenty -some speakers did not understand that the hotel didn't have to be the only revenue for Roundhill. In fact, the argument that Huff Lane should pay for Roundhill school is just a ploy to pit the neighbors against each other. It didn't work. We are stronger than ever. On the next page is a review of some of the neighbors points • It's not progress • It's not for the children • It's not a 'win /win' it's a 'lose /lose' especially the way you're doing it. • Council Members should listen to Mayor Bowers, Elder Lea, and Anita • It's not timely —we are not having an economic boom here. • We don't have to do something now with the property (Thanks Elder Lea). • We're the people who vote you guys in and we remember. • The "times' are to be GREEN AND NOT BUILDING MORE— we are a not a bunch of tree-hugging 'liberals' who don't understand progress —this project just doesn't make any business sense. Our neighborhood is poised to lose everything. • Rather than promote education, this project proposes to destroy education. Please stop billing it as "educational" because that is just a slop in the face to the neighborhood. • In fact, this project is destroying education and "going Green" in order to house football fans a few times a year. Our neighborhood is not ready to make that kind of leap. Football is not educational; in fact, it destroys the brain, starting at a very young age. Some of us prefer baseball... Appeal to the Attorneys involved here: Use Issue, Rule, Analysis, Conclusion: Issue: Whether or not to be rezoned commercial. Rule: Must obtain zoning before plans for hotel are even set forth. Analysis: This is not a "win /win" situation —stop billing it that way. It is altogether arrogant to assume you should have zoning (cart before the horse). (See arguments above) There is also precedent against the rezoning: The zoning commission voted unanimously against the rezoning. Conclusion: It would be a travesty of justice to go against the zoning boards (advice) and the people's choice and the logical conclusion should be to deny rezoning and go back to the drawing board as stated by three council members: Elder Lea, Price, and Mayor Bowers. The people need the hotel issue off the table so we can begin a true dialog of what we all want to take place. On the following Page is the neighborhood's conclusion: Because of the economy, RVing and camping is the new youth movement and not hotels. Also, please make better use of space at the mall, like parking decks. Or just send it all out to Botetourt and avoid the conflict altogether. Shopping Centers come and go, like fads, but our children, the environment, and our neighborhoods are here FOREVER if we make the right decisions NOW. There is enough property at ValleyView to build conservatively as the buildings turn over. They have their space which was designated years ago and we have OURS. Don't tread on us: This is all about boundaries. One disturbing comment that has been made in this whole process was that "people who move in next to a mall should know what's coming" That deeply disturbs us and makes us wonder that if you are so callous as to BREACH the neighborhood boundaries with a hotel, what will you do next? Take all of our property by eminent domain? And who else is not safe? What next? If necessary, we will hire an attorney to get an injunction to enjoin you from an further commercial actions we hereby implore this City Council to stop the madness that some are calling "Progress." WE were here first and we will defend our ground by legal and any other grounds necessary. We are so sick and tired of the promises breached, implied or otherwise. When you buy into a neighborhood, you expect certain things will or will not happen ... that is implicit in the fact that it is a neighborhood and NOT a commercial zone. The people have spoken. Whether you understand that or not is YOUR issue. The fact that the builder hired an attorney gives us no other choice than to do the same and I will proudly represent the neighbors along with an attorney of their choosing. We feel some of you have declared WAR on the neighborhood. I remain, Sincerely yours, Dr. Amy Colleen Cosner Item B.I. 7:00 p.m. Page 1 of Roanoke City Council- mcmbers: My name is Ashley Reynolds, and I am a resident of the City of Roanoke at 2501 Northminster Road NW. I have resided at this address for most of my life, and currently still live there with my mother — Avis Reynolds. I am writing to urge you to vote against allowing commercial building in the Huff Lane Neighborhood. Due to my school obligations, I am unable to attend the council meeting tomorrow -- but I am very concerned that the recommendations against such building as made by the veto of rezoning will be ignored for the sake of revenues. I am positive that, as citizens, you all would not enjoy a hotel complex being built near your homes -- and it is clear from the neighbors and citizens of the Huff Lane area (.see www.sellthesizzle.com/huff.htm, in addition to all petitions and citizen input) would not like that to occur in their backyard either. The Huff Lane School /Park area is used by citizens, and gives a small but meaningful barrier to the already increased mall complex near our firmly middle-class, safe neighborhood. I recall the changes in noise and traffic when the larger movie theater was built, along with the Target/Best Buy complex, as well as the side additions where IHOP is located, and when the Wal -Mart was built (yes I'm that old!). Yet the entire park/school area has always provided a nice barrier to the hub -bub at Valley View. We, as a neighborhood, walk our file: / /C:AUsersVCKCTIAAppDataVLocalA Temp \notesEI EF34 \— web3619.htm 2/19/2013 Page 2 of 2 dogs there (yes including down by the school), allow children to play there, and generally enjoy the bit of open greenery that the area provides. This type of economic development may be good for the sale of the property, but it will be detrimental to the neighborhood. Property values will decrease, sales of homes will be difficult, neighborhood traffic will increase, and our quiet area will become just another inlet to the mall. Who would want that? No person purchased their home in this nice neighborhood ever thinking this kind of development would occur. I urge you all to consider other options for the property -- such as the bid from National College to bring a campus to Roanoke City. This could still bring sale revenue, while also adding another college caps to the city limits. Sometimes the largest bid isn't the best fit, and here I think that is the case. Thank you for the brief moments you've allowed me by reading this, and I look forward to the Huff Lane Park/School area being utilized for neighborhood appropriate development possibilities. Thank you again for your time. Best: Ashley Reynolds, M.P.A J.D. Graduate Assistant - Center for Public Administration and Policy PhD Student -- Center for Public Administration and Policy Sorenson Institute Political Leaders -- Class of 2013 ashlevnicolerevnolds(i�email com file: / /C:AUsersACKCTI \AppData\ Local \Temp\notesEI EF34\- -web3619.htm 2/19/2013 Item B.1. 7:00 n.m. Pagel oft HUFF LANE SCHOOL = FINAL VOTE SFCJJ to: david.bowers 02/19/2013 11:10 AM Hide Details From: SFCJJ @aol.com To: david.bowers @roanokegov.com, Mr. Mayor: Please vote No! - on the two hotels and a restaurant in our Dorchester Court neighborhood. It will ruin our neighborhood. Find some other use for this property that will fit in with the surrounding neighbors. Or leave it as a park for uss to uusCsse. 2503 Raa&Wdod At 7M ,�aacwl¢e, ?/r� 24012 Ph: (540) 366-5133 Cell: (540) 580 -3727 Fax: (540) 362-4417 file: / /C:AUsersVCKSM1WppData\ Local \Temp\notesC7A056A-- web8096.htm 2/19/2013 =em 5.1. 7:00 o.m. Pagel of 1 trizon.net> The Honorable David Bowers Mayor, City of Roanoke, Virginia Mayor Powers: I live in the Dorchester Court area. I would respectfully urge you to consider the negative impact that the construction of two hotels and a restaurant would have to our neighborhood. The placement of those commercial businesses would certainly result in an intrusion into our neighborhoods by lights and noise. The placement of these commercial businesses would certainly result in loss of open space, diminishing the size of the much used park and children's playground, not to mention the ball fields that are always busy in the spring, summer and fall. The placement of these commercial businesses would certainly result in the loss of property values in the neighboring areas. Over the years the City has assured our community that commercial development would not cross the Huff Lane school property. Please, Mr. Mayor, protect our neighborhood from the negative impact of the proposed commercial development on the Huff Lane School Property. Diana Sheppard Dorchester Court resident file: / /C:A Users \CKSM IAAppDataA Local ATemp\notesC7A056A— web8l39.htm 2/19/2013 --RTY 02/1912013 01:12 PM 02- 19 --39 To whom this m.ay concern: My name is Ashley wimmer and I have owned my home at 2919 Floraland Drive since 2003. I boagut my home at 22 years of age with the hopes of someday rasing a °ami'_y there. I made my descisior on buying in this neighborhood due to the schools and nark tha� is very c_cse to my home. P_cotter reason - decided to buy there was the amazing view of the mountains and the beautiful sunsets. Tne view has inspi°'ed any walks atone the park and at the park with my young rephew. Ainost 10 years later I now have a newborn son and my plans are failing into place. I would be so disappo -rated to no -onger have the view or the par's to enjoy while raising my new little one. My last but not least concern is how rezonicg tre property would greatly decrease the value of my property. So, I ask you k_ndly to please say "WI" to rezoritg the Huff �ane prooerzy. Sincerely, Ashley Wiramcr 59C- 598 -19_2 ashley--Joialana@aol.com IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 4[h day of March, 2013. No. 39602 - 030413. AN ORDINANCE to appropriate funding from the Commonwealth of Virginia Compensation Board Technology Trust Fund for Supreme Court of Virginia fees for the digital conversion of land records in the Office of Circuit Court Clerk, amending and reordaining certain sections of the 2012 -2013 General Fund Appropriations, and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that the following sections of the 2012 -2013 General Fund Appropriations be, and the same are hereby, amended and reordained to read and provide as follows: Appropriations Fees for Professional Services Revenues Clerk of Circuit Court 01- 120 - 2111 -2010 $ 136,692 01- 110- 1234 -0616 136,692 Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: ' City Clerks. I , /J O��IC , OF CLERK OF CIRCUIT TWENTY -THIRD JUDICIAL CIRCUIT OF VIRGINIA Criminal: (540) 853 -6723 Civil: (540) 853 -6702 0�i BRENDA S. HAMILTON CLERK CIRCUIT COURT OF THE CITY OF ROANOKE 315 Church Avenue, S.W. P.O. Box 2610 Roanoke, Virginia 24010 To: Honorable Mayor and Members of City Council Meeting: March 4, 2013 Subject: Acceptance of Compensation Board Technology Trust Funds Background: The Clerk of the Circuit Court is responsible, by statute, for the recordation of legal instruments. These instruments include: Land Records, Marriage Licenses, Financing Statements, Assumed Names, Wills and other Probate Records, and Law, Chancery and Criminal Orders. These records must be maintained and be available to the public. The Circuit Court Clerk's Office currently uses the Supreme Court of Virginia's Records Management System (RMS) for imaging and retrieval of all current data related to land records. Prior to implementation of RMS, the Clerk's Office utilized an in -house security and procedural microfilm system for all land records images and a vendor provided paper (Book form) index of the land records. Both the index books and the microfilm, used daily by both staff and the general public are inefficient, obsolete, subject to damage and in the case of the microfilm rapidly deteriorating. Continued use of these formats will require numerous replacements in future years at high cost. It is the intent of the Clerk of the Circuit Court to gradually convert all of the land records to digital format to ensure secure availability in -house and on -line. The State Compensation Board through the Technology Trust Fund has made funds available to be allocated toward contractual obligations for those offices that have indicated funds were needed. The Circuit Court Clerk's Office for the City of Roanoke has been allocated the amount of $136,692 for reimbursement of charges to be incurred. These charges are for the back - scanning digital conversion of land records. Considerations: The acceptance of these funds is vital to the Circuit Court Clerk's Office implementation of this project. Recommended Action: Adopt the accompanying budget ordinance to accept Compensation Board Technology Trust Funds and appropriate funding of $136,692 and to establish a corresponding revenue estimate in the same amount in accounts to be established by the Director of Finance in the General Fund. BR GA S. HAMILTON Clerk of Circuit Court Distribution: Christopher Morrill, City Manager Daniel Callaghan, City Attorney Ann Sluo ver, Director of Finance Amelia Merchant, Director of Management and Budget CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: March 4, 2013 Subject: Acceptance of Compensation Board Technology Trust Funds I concur with the recommendation from Brenda S. Hamilton, Clerk of Circuit Court for the City of Roanoke, with respect to the subject referenced above. I recommend that City Council accept the funding from the Compensation Board Technology Trust Fund. I further recommend adopting the accompanying budget ordinance to establish a revenue estimate in the amount of $136,692 and to appropriate the same in an account to be established in the Grant Fund by the Director of Finance. Gia, Christopher P. Morrill City Manager Distribution: Council Appointed Officers The Honorable Mayor and Members of Roanoke City Council Roanoke, Virginia Dear Mayor Bowers and Members of Council: We jointly sponsor a request of Keith Farmer, Director, Straight Street, to provide an update on Straight Street programs and highlight future plans at the regular meeting of City Council to be held on Monday, March 4, 2013, at 2:00 p.m. Sincerely, Sherman P. Lea Council Member Anita J. Price Council Member SPL /AJP:ctw CITY OF ROANOKE r1i CITY COUNCIL ,.I S Church Avenue, S W. L, l Noel C Taylor Municipal Building, Suite 456 R. Virginia 11-I536 Telephone (540) 853 -2541 DAVID A. BOWERS Fax: (540)853 -II45 Council Members Mayor William D. Bestpiteh Raphael E. "Rey" Ferris Sherman P. Lea Anita 1. Price Court G. Rosen David B. Trinkle March 4, 2013 The Honorable Mayor and Members of Roanoke City Council Roanoke, Virginia Dear Mayor Bowers and Members of Council: We jointly sponsor a request of Keith Farmer, Director, Straight Street, to provide an update on Straight Street programs and highlight future plans at the regular meeting of City Council to be held on Monday, March 4, 2013, at 2:00 p.m. Sincerely, Sherman P. Lea Council Member Anita J. Price Council Member SPL /AJP:ctw go gffktqte et Ira www.straiahtstreet.oro G.O Box 11411 Roanoke, VA 24021 -1411 540.342.4971 February 27, 2013 Ms. Stephanie Moon, City Clerk Roanoke City Council 215 Church Avenue Room 456 Roanoke, Virginia 24011 Dear Ms. Moon: I am writing to request an opportunity to speak to City Council on Monday, March the 4" and provide an update on Straight Street and share about future plans. Straight Street started in December of 1994 and the ministry has expanded to meet numerous needs in and around the Roanoke Valley. There is a need to expand services and I wanted to come and share about this need with the members of City Council. If you should have any questions or need additional information, please call me at 342- 4971 ext 222. Sincerely, eafiner'— r Director �,, Hello friend, Around four years ago, I was a heroin addict and alcoholic living on the streets. I was a 19 year old prostitute with no ambition, seething with hatred for humankind and God. Any positive notion that I had of God in the past had been replaced with denial and bitterness. In the midst of this dark turmoil, there was a band of faithful prayer warriors lifting me to the Father in love. These warriors heard about me through Straight Street. Keith Farmer had reached out to me while I begged him for change on a downtown sidewalk. He saw me with non - judgmental eyes of love and reached out a hand to help change my life. I declined. I refused his help but he asked many of his friends to pray for me. They prayed that I would survive the streets and come to know Jesus as my Savior. To God's glory, I did. This happened while I was in jail awaiting sentencing on numerous federal charges. Straight Street supported me through a three year prison term by sending cards and letters of encouragement. They shared my story and made it possible for me to make new friends who loved me regardless of my past. Straight Street reached out to my family and welcomed them with open arms. When I was released from prison, I was welcomed to Straight Street as family. The love emanating from every person I met was evident when they hugged me, prayed for me, and spent time with me. When times were tough, I never had a need because Jesus always provided for me through my new friends who selflessly shared their blessings with me. And when a 3x violent felon with facial tattoos (me) couldn't find work, Straight Street tirelessly helped me network and steadily encouraged me until God gave me a job. I have gotten to know everyone at Straight Street on a personal level and they have become my true friends. I have also gotten to know many teens in the area that are regular visitors to Straight Street. I have listened to these students share their stories of abuse, poverty, neglect, self- injury, drug use, and several other dark issues. I have witnessed their tears and felt their hearts. It makes me grateful that they have a SAFE haven to come to in which they can expect a listening ear that will not judge them, and know that Straight Street has the resources to help them in their struggles. Whether it be one -on -one counseling from a licensed therapist, long term treatment, or self -help groups, Straight Street makes it possible for these teens to have a healthy future. I have never seen anyone turned away. It is a blessing to have dinner with the teens, have some fun playing pool or just laughing, and then have the opportunity to receive sound Biblical teaching on practical ways to live a healthy life. Jesus is glorified and there is always an open invitation to make the decision to follow Jesus after this time of devotion. Straight Street P.O. Box 11411 Roanoke, VA 24022 -1411 540.342.4971 www.straightstreet.org I have seen the love of Jesus consistently displayed through the faithful servants at Straight Street; no strings attached, and with humility, patience, and grace. I have seen lives transformed. One of those lives that was transformed was mine, and that is why I will be forever grateful for this ministry. I praise GOD for you supporting this cause of love. I thank Jesus for your heart for these teens and young adults. I believe with my whole heart that these young people are capable of changing the world for Jesus, and I want to personally thank you for believing in them too. Thank you for touching my life and touching so many other lives in these past days and the days to come. YOU ROCK. The streets are full of broken youth that are in desperate need of Jesus and the change that He can make in their lives. "Like a drum, God's heart beats for the streets." I'm really excited that your heart beats for the street tool In Jesus, Star Straight Street P.O. Box 11411 Roanoke, VA 24022 -1411 540.342.4971 www.straightstreet.org Hello: When I was thirteen, my mom and I were in a homeless shelter because her and her boyfriend had broken up. I felt lost and alone. I had attended a brand new school where I had no friends. All of this occurred only months after my older sister was put into foster care. And now I was on a strict schedule, which included: an eight o'clock curfew, scheduled meals and a mandatory church service. I remember there being one service in particular that really spoke to my heart. After the service I was determined to meet the guest speaker. It seemed like he understood my situation and was speaking directly to me. He said his name was Keith Farmer. After chatting with him for a while, he told me about a program on Saturday nights. He said it was a place kids could get away and learn about God. To be honest, I was excited to get away but not very enthusiastic about learning about God. At my very first time at Straight Street I made a lot of friends. There were a few of them that lived at the Mission with me. I began to truly enjoy learning about God. It was comforting to know that I had a place to go, where I wouldn't be judged. After a few months of going my mom decided we would move in with her new boyfriend. I was no longer able to attend Straight Street. Some years later, at age 17, 1 was working at Kroger to prepare for the birth of my son. One night when I got off work, I realized that my mom was not in the parking lot waiting on me. When I called to ask her where she was, she told me she wasn't coming and hung up on me. I was stranded with nothing to my name. My manager called the police to intervene and see if there was anything that could be done about my situation. Unfortunately there was no solution to be found. I was only months away from turning eighteen. They also informed me that I was legally emancipated due to my pregnancy. The only person I could think to call was Keith Farmer. He showed up at eleven o'clock at night to get me. He took me to the Mission and put up a fight to convince them to bend their rules and allow me to stay. This is normally disallowed if you're a minor but they accepted me. I was grateful that he would do all this for me despite the fact he hadn't seen me in years. Traci took me the very next day to get clothes and blankets since all I had was my work uniform. I felt disappointed that I was unable to buy my own clothes. However, I was extremely appreciative of the things she got me and how nicely she treated me. Keith Farmer also provided me bus passes so I could continue to working at Kroger. While we talked that night, he reminded me that no matter how difficult things became or how many mistakes I make, God still loves me. He also invited me to attend TeenMOPS (Mothers of Preschoolers). He told me how they informed you on nutrition for your baby and provided necessities. He told me how there would be a bible study and praise for God. I was very excited about the things that TeenMOPS offered. I was eager to start my journey on the right path towards God. I began to attend TeenMOPS and just like Straight Street I loved it from the first night. I began to feel closer to God. On February 28 `" only a few months after my first night in the Mission, I achieved getting my own place. It was a quaint two bedroom apartment but that was more than enough room for me and my son. When Straight Street and TeenMOPS found out about my success of obtaining my own place, they offered to help me furnish it. The supplied me with furniture which they also assisted in setting up for me. On March 8`" 2009, my beautiful baby boy, Taven, was born. All the TeenMOPS and volunteers came to support and congratulate us. It meant a lot to me to see them all there and to know that Taven has so many people that love him. In June 2009 1 got my first car. This became my new transportation to and from work. With a new baby, bills and childcare fees it was hard to make ends meet. Even then Straight Street was able to help me. They provided me with gas vouchers to help me get back and forth from work. Keith, Dawn, Jonathan and Traci gave me so much to be thankful for. From helping me off the streets when I was younger to being there anytime I needed anything at all. Also for never giving up on me, even when I strayed away they have always been the light leading me towards God. They have been a true example of God's love. Without them I would not be where I am today! I get closer to God every day, although I could never be as close as I would like. I still attend Teen MOPS. I no longer need supplies or vouchers but I still enjoy going for the service and for the opportunity to see all my friends I've made all those years ago. I enjoy the chance to see their little ones and for my children to receive that positive interaction. As for me now? I still live in the same place, although I have a new car. I work full -time as a CNA in a health and rehabilitation facility. In January, I will begin taking courses to be a LPN. I now have two handsome boys that God blessed me with, and that I can provide for. One day I hope to be able to make a difference in someone's life like the difference Straight Street and TeenMOPS has made for me. Nikki Dear Straight Street Supporter Let me first start by saying, Thank you. As I started to write this evening there played a song in the back ground called "What Love Really Means" by JJ Heller. It is a favorite of mine especially when thinking of how I spent a lot of my teen years wondering "what love really means ". I may have never found the answer if I had not found Straight Street (or should I say, had Straight Street not found ME). I remember sitting on the curb at the old Luck Avenue building dying inside. I just wanted to tell someone. I wanted someone to help me out of my dark world. I sat there beside Keith trying to tell something that had been torturing me on the inside for many years. It seemed like it took forever to put into words what I needed to say. But Keith never pushed. It was as if I had all the time in the world. It was my time. I had been sexually abused for 13 yrs. Home? Well, dysfunction would be sugar coating it. After so many nights of crying myself to sleep, I grew up thinking that crying does no good and that there is no one out there interested in helping me. Besides, we all have problems, right? Straight Street showed me that not only people, but God cared, and what was going on was not normal and certainly not my fault. They offered help numerous times that I refused. I had dealt with it for so long that I could hold it in for a life time. I could forget it and move on. I ended up going to Liberty University on a full scholarship from the company that introduced me to Straight Street. I was finally moving on with life and at college I could be a different person! I could be anyone I wanted.... as long as it wasn't me. That worked for about a semester than things started building up from my past. One night, I got in my car and drove to the Straight Street Parking Lot where they were having a meeting inside. I called Keith on his cell phone and asked if he could come out whenever he had a free minute. He was out in the parking lot within seconds. I gave up. I gave up trying to handle my past on my own. It had consumed my every thought. He gave me an option to seeking help from Total Life Counseling. An offer that had been there many years but I had refused. I finally gave in. After a few years in counseling and in regular contact with Straight Street, I began to find myself. I began to find that 1, too, was a child of God. I was worth more than rubies and loved by a Father that never intended for me to be hurt those many years, but who had always been calling me to Him. Straight Street became my home, my family, my sanctuary. Today, I am married to a God fearing husband that puts God first in his life and me second. I have never been so proud to be second best! We have 3 beautiful children. A six year old daughter that loves the Lord and often reminds me that He is ALWAYS in control. We have a 2 year old daughter that, I believe, is on mission to give me a heart attack before I am 32. God felt I didn't have enough excitement in my life. ; -) She is always in the middle of some exciting adventure! Straight Street P.O. Box 11411 Roanoke, VA 24022 -1411 540.342.4971 www,stroightstreet.org We also have a 5 year old son. He spends his days in the presence of the Lord. And I can't wait to hold him in my arms again one day. Our premature son died at 2 days old. I praise our Father above that I was able to hold him in my arms as he went back to the arms of Jesus. Even though I had mover over an hour away, and had been over a year without going into a Straight Street building, they were still there for me. The loss of our son was very hard to say the least, but those long hours on the phone talking to Heather, Keith's wife, were priceless. We weren't alone in our loss. Heather may never know how in debt I am to her for listening to me talk and having her, along with her husband, praying for our family. Because of Straight Street, I am a better person, but most of all my family has a wife and a mother that can love them without fear or limits. Straight Street showed me a Love bigger than any pain. Tonight, I will tuck my girls in bed after our bed time prayers and give them hugs and kisses. And when they are fast asleep, my husband and I will pray together for our marriage and our daughters. I will rise before the sun in the morning and keep my divine appointment with God. Christ is the center of our life. I say that, not to brag, but to show that my life is different that my past. I am not repeating past mistakes and pain. If I hadn't seen Christ at the center of the Straight Street Ministry, not only would my life be VERY different, but the lives of my daughters and husband would have suffered. Thank you, Straight Street, for showing me "What Love Really Means ". Amanda Straight Street P.O. Box 11411 Roanoke, VA 24022 -1411 540.342.4971 www.stroightstreet.org IN THE COUNCIL OF THIN CITY OF ROANOKE, VIRGINIA The 4th day of March, 2013. No. 39601- 030413. A RESOLUTION making certain determinations in accordance with the regulations of the Virginia Housing Development Authority (VHDA) and Section 36- 55.30:2A of the Code of Virginia, as amended; designating the Urban Flex (UF) Zoning District portion of the Wasena Neighborhood (the "Area") as a Revitalization Area for the sole purposes as allowed by such Code Section; and authorizing the City Manager to execute necessary documents, provide additional information, and to take any necessary actions to advise VHDA of Council's determinations and designation. WHEREAS, River House Landlord, LLC, has undertaken the rehabilitation of a former vacant and deteriorated industrial building located in the Area at 806 Wasena Avenue, S.W., in the City of Roanoke. This has resulted in the creation of 128 new rental housing units and approximately 12,500 square feet of new commercial space containing restaurant, office, and active indoor recreation uses; WHEREAS, River House Landlord, LLC, has applied to VHDA for permanent financing in support of such mixed use mixed income renovation project; and WHEREAS, VHDA regulations require that the governing body of a locality within which a project seeking such VHDA financing is located designate such area which contains the project a "Revitalization Area" in accordance with Section 36- 55.30.2A of the Code of Virginia, as amended, together with making certain determinations with respect to such area. THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke as follows: 1. As referred to in the City Council Agenda Report dated March 4, 2013, City Council hereby makes the following determinations: A. City Council hereby determines that the industrial, commercial, or other economic development in such Area would benefit the City, but such area lacks the housing needed to induce manufacturing, industrial, commercial, governmental, educational, entertainment, community development, healthcare, or nonprofit enterprises or undertakings to locate or remain in the Area; and B. City Council hereby determines that private enterprise and investment are not reasonably expected, without assistance, to produce the construction or rehabilitation of decent, safe, and sanitary housing and supporting facilities that will meet the needs of low and moderate income persons and families in such Area and will induce other persons and families to live in such Area and thereby create a desirable economic mix of residents in the Area. 2. City Council hereby designates the portion of the Wasena Neighborhood consisting of the properties having the Urban Flex (UF) Zoning District as identified on Exhibit 1, attached to this Resolution and to the Council Agenda Report dated March 4, 2013, as a Revitalization Area in accordance with Section 36- 55.30:2A of the Code of Virginia, as amended, for the sole purposes provided for therein. 3. City Council further determines that the nonhousing portions of the building containing the River House Project (restaurant, office space, and active indoor recreation space) are necessary and/or appropriate for the revitalization and for the continued commercial and/or other economic development of the Revitalization Area and the City. 4. The City Manager is authorized to execute any necessary documents, provide any additional information, and to take any necessary actions to advise VHDA of Council's determinations and designation as set forth above and/or document such determinations and designation, and to take any other actions that may be needed or requested by VHDA. ATTEST: L.w City Clerk. _ / ' I= CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: March 4, 2013 Subject: Determinations Regarding a Portion of the Wasena Neighborhood and a Designation of such Portion as a Revitalization Area In Support of Virginia Housing Development Authority Financing of the River House Project Background: The renovation and reuse of the former Roanoke Ice and Cold Storage Building located at 806 Wasena Avenue, S.W. is a significant project for the long term revitalization and vitality of the Wasena neighborhood, and supports the City's ongoing investments in the adjacent Roanoke River Greenway system. A $17.5 Million overall investment in the renovation of this long vacant structure has resulted in the River House project which includes 128 new apartment dwellings and approximately 12,500 square feet of new commercial space containing restaurant, office, and active indoor recreation uses. In 2011, the City of Roanoke rezoned this parcel and adjacent non - residential properties from a Light Industrial (1 -1) to an Urban Flex (UF) Zoning District (the "Area ") in order to facilitate the development of a mixture of uses within this Area, as evidenced by the subsequent River House project. River House Landlord, LLC, owner of the River House project, has secured a commitment from the Virginia Housing Development Authority (VHDA) for permanent financing for the Project. In order for VHDA to provide permanent financing for such a mixed use /mixed income project, VHDA regulations require that one of three certain requirements be met. One of the requirements provides that the governing body of the locality within which the project is located take certain actions, including the designation of the area within which the project is located as a "Revitalization Area" in accordance with the provisions of Section 36- 55.30:2A of the Code of Virginia, as amended. It is proposed that the designated "Revitalization Area" for the purposes of the VHDA's financing commitment to the River House project be coterminous with the above Urban Flex (UF) Zoning District Area within which the River House is located. The boundaries of the OF Zoning District Area are illustrated on Exhibit 1 which is attached to this report. As required by VHDA and the above Virginia Code Section, City Council should make the following determinations: (i) that the industrial, commercial or other economic development in such Area would benefit the City, but such Area lacks the housing needed to induce manufacturing, industrial, commercial, governmental, educational, entertainment, community development, healthcare, or nonprofit enterprises or undertakings to locate or remain in such Area; and (ii) private enterprise and investment are not reasonably expected, without assistance, to produce the construction or rehabilitation of decent, safe, and sanitary housing and supporting facilities that will meet the needs of low and moderate income persons and families in such Area and will induce other persons and families to live in such Area and thereby create a desirable economic mix of residents in such Area. Furthermore, the City Council should also make the determination that the nonhousing portions of the building containing the River House project (restaurant, office space, and active indoor recreation center) are necessary and /or appropriate for the revitalization and for the continued commercial and /or other economic development of the Revitalization Area and the City. Considerations: In addition to the long term fiscal and economic benefits the City will enjoy from the investment in this part of the Wasena neighborhood adjacent to the Roanoke River Greenway, VHDA financing will result in thirty percent of the apartment units (approximately 39) to be held available for occupancy of persons and families who meet low and moderate income status. This outcome will further the City's housing goal of providing in key strategic areas a mix of housing opportunities for a wide range of Roanoke's citizens. Recommended Action: City Council make the appropriate determinations as required by VHDA as set forth above, and adopt a Resolution which designates the portion of the Wasena neighborhood zoned Urban Flex (UF) a Revitalization Area pursuant to the requirements of Section 36- 55.30:2(A) of the Code of Virginia, as amended. Authorize the City Manager to execute any necessary documents, provide additional information, and to take any necessary actions to advise VHDA of Council's determinations and designation set forth above and /or document such determinations and designation, and any other actions that may be needed or requested by VHDA. ------- - - - - -- Christopher P. Morrill City Manager Distribution: Council Appointed Officers Brian Townsend, Assistant City Manager for Community Development Christopher L. Chittum, Director, Department of Planning Building and Development IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 4th day of March, 2013. N0. 39603 - 030413. AN ORDINANCE to appropriate funding from the Series 2012 Qualified Zone Academy Board Bonds to various school capital projects, amending and reordaining certain sections of the 2012 -2013 School Capital Projects Fund Appropriations and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that the following sections of the 2012 -2013 School Capital Projects Fund Appropriations be, and the same are hereby, added, amended, and reordained to read and provide as follows: School Capital Project Fund Appropriations Appropriated from 2012 QZAB Bond Funds 31- 065 -6009 -9304 $ 1,000,000 Appropriated from 2012 QZAB Bond Funds 31- 065 -6010 -9304 74,474 Appropriated from 2012 QZAB Bond Funds 31- 065 - 6011 -9304 74,474 Appropriated from 2012 QZAB Bond Funds 31- 065 - 6012 -9304 74,474 Appropriated from 2012 QZAB Bond Funds 31- 065 - 6013 -9304 74,474 Appropriated from 2012 QZAB Bond Funds 31- 065 - 6014 -9304 74,474 Appropriated from 2012 QZAB Bond Funds 31- 065- 6015 -9304 74,474 Appropriated from 2012 QZAB Bond Funds 31- 065- 6016 -9304 74,474 Appropriated from 2012 QZAB Bond Funds 31- 065- 6017 -9304 74,473 Appropriated from 2012 QZAB Bond Funds 31- 065- 6018 -9304 120,000 Appropriated from 2012 QZAB Bond Funds 31- 065 -6019 -9304 74,473 Appropriated from 2012 QZAB Bond Funds 31- 065- 6020 -9304 74,473 Appropriated from 2012 QZAB Bond Funds 31- 065 -6021 -9304 74,473 Appropriated from 2012 QZAB Bond Funds 31- 065 - 6022 -9304 74,894 Appropriated from General Revenue 31- 065 - 6022 -9304 106 Appropriated from General Revenue 31- 065 -6070 -9003 (106) Revenues QZAB Bond Proceeds Schools 31- 110 - 1234 -1192 2,014,104 Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: Ci 'er - r�r)JYJ .� tz�r� : L,. CITY COUNCIL AGENDA REPORT 0 t To: Honorable Mayor and Members of City Council Meeting: March 4, 2013 Subject: Qualified Zone Academy Bonds Appropriation Request Background: In August 2012, the School Board adopted a resolution requesting the City of Roanoke issue a general obligation bond in the form of Qualified Zone Academy Bonds (QZAB) not to exceed $2,014,210. Following a public hearing, City Council authorized issuance of these bonds to fund educational projects included within the FYI Capital Improvement Program. Projects within FYI School Capital Plan were selected in order to meet requirements of the QZAB program. The QZAB initiative is a federal program that allows lenders, private business and schools to form a mutually beneficial partnership to support education. The QZAB allocation can be applied to certain schools with 35 percent or greater free lunch eligibility and that meet certain other requirements. As a result of the low cost of borrowing associated with QZABS, we may benefit from using this allocation in lieu of the City's typical general obligation bonds to fund eligible school projects. The QZAB bonds have been issued by the Commonwealth, and proceeds of $2,014,104 have been received by the City and may be appropriated. Additionally, $106 will be transferred from unused funds in another capital account to fully fund the project. The funds will be used to complete Phase II renovation work at Garden City Elementary and a portion of Phase II and III of the TI 2 to T8 lighting project. Recommended Action: We recommend that Council concur with this report of the School Board and adopt the attached budget ordinance to establish a revenue estimate for proceeds from the issuance of the QZAB, transfer unused funding from William Fleming High School Renovation Project and to appropriate funding as outlined. iM R Director of Finance Distribution: Council Appointed Officers Rita D. Bishop, Superintendent, RCPS Curtis Baker, Deputy Superintendent for Operations, RCPS ,Pnx�t 'Cvt ANN H. SHAW V FR, CPA Director of Finance March 4, 2013 CITY OF ROANOKE DEPARTMENT OF FINANCE 215 Church Avenue, SW, Suite 461 PO Box 1220 Roanoke, Virginia 24011 -1220 1,1,1wne: (540)853 -2821 Fax: (540,853 6142 Dear Mayor Bowers and Members of City Council: ANDREA FTRENT Assistant Dimcnv of Finance Subject: January FYI Financial Report - City of Roanoke December FYI 3 Financial Report - Roanoke City Public Schools The following financial report provides commentary on the City's financial results for the seven months ended January 31, 2013 and Roanoke City Public Schools for the six months ending December 31, 2012. FYI year -to -date revenues increased 2.4% or $2.5 million from the prior year as adjusted for Daycare and the Meals tax rate reduction and as presented in the accompanying financial statements. In comparison, the budgeted increase was 0.4% when comparing the FYI adopted budget against the FYI adjusted final results. Growth resulted from favorable results in other local taxes, funding from the Commonwealth, and charges for services, offset by a slight reduction in general property taxes. Significant year -to -year variances are explained in further detail in this report. Year -to -date expenditures in FYI increased 4.0% from the prior year as adjusted for Daycare and Eat for Education funding of Roanoke City Public Schools. The adopted expenditure budget for FYI 3 was 0.1 % or $207,000 higher than the adjusted FYI 2 actual. Current year expenditures are ahead of budget related to higher workers' compensation, correctional facility costs and costs related to the derecho event. Year to date through January FYI also includes one extra pay period compared to FYI 2. In FYI 2, the extra pay period was in February. This variance will resolve itself in February as the number of pay periods YTD will be consistent. A 3.0% pay raise for employees went into effect July 2012 and will affect comparisons throughout the year. Also, to the Sheriff's Department employees enrolled in the Virginia Retirement System (VRS), an additional pay increase of 5.0% was provided to offset an employee contribution of 5.0 %. The City expects to meet its overall revenue and expenditure budget for FYI and carefully manages the budget to ensure obligations are met. Major expenditure variances are described in further detail in the expenditure section of this report. Honorable Mayor and Members of Council March 4, 2013 Page 2 Revenues Commentary on the significant categories of revenues and /or significant revenue variances is provided as follows: General Property Tax revenues were below FYI 2 by 0.4% or $167,000. Real Estate taxes increased as did Public Service Corporation taxes but were offset by decreased Personal Property taxes resulting from higher exonerations. The vast majority of Personal Property Taxes are collected during the final months of the fiscal year. Other Local Tax revenues increased 2.9% or $795,000 compared to the same period in FYI 2 as adjusted for the meals tax rate reduction. The Transient Occupancy tax performed well with growth of 7.3% as a result of growth in room demand. Due to the Roanoke Valley Convention and Visitors Bureau's endeavor to increase media coverage, there has been a significant increase in travel to the city. Sales tax increased 3.3% or $257,000 with some of the larger businesses posting slight increases. This tax is received two months in arrears so January revenues reflect November year to date sales. The favorable results were in part due to increased retail and restaurant activity following the late June derecho event. Food and Beverage tax increased 5.2% or $315,000 over the prior year when adjusted for the change in the tax rate. One of the City's major taxes, the business license tax, was due March 1 s'. Permits Fees and Licenses increased by 17.1 % or $89,000 compared to FYI 2 mainly as a result of increased building inspection fees from a few major projects, such as the new Fed Ex Facility, the Shenandoah Life Building and the Elmwood Park Renovations. Revenue from the Use of Money and Property decreased by 37.2% or $45,000 compared to the same period in FYI 2, primarily a result of lower interest earnings due to economically driven reduced rates of return. Intergovernmental revenues, adjusted for the change in Daycare, increased 5.5% or $1.4 million. Local Aid to the Commonwealth was favorable due to a decrease in the City's required payment to the State. Also contributing to the variance were increased reimbursements for Foster Care and the timing of Comprehensive Service Act reimbursements. Honorable Mayor and Members of Council March 4, 2013 Page 3 EXpendltures The fiscal year 2013 adopted General Fund expenditure budget totaled $253.0 million and in addition, included funding of approximately $1.1 million to cover contracts and purchase orders made during fiscal year 2012 but not paid by the end of that year. YTD variances were impacted by an additional pay period in FYI 3 compared to FYI 2. In FYI 2, the extra pay period fell in February. Based on a $500,000 or 10% variance threshold at the category level, variances are discussed as follows: Public Safety was up 6.6% or $2.4 million primarily due to increased Jail health care charges resulting from an increase in base health care cost, expansion in dental and psychiatric hours provided and additional healthcare coverage. These additional services were added based on inmate needs as determined by the Jail and the health care provider, Conmed. Also contributing was an increase in workers' compensation costs offset by reduced off duty police wages related to the Shenandoah Life Building. Public Works increased 8.4% or $1 .3 million from the prior year due to a contract increase and the timing of paving and sidewalk maintenance costs which were incurred earlier in FYI 3 compared to FYI 2. Public Works also incurred significant costs related to the derecho event. Heath and Welfare decreased 2.8% or $561,000 over an adjusted prior year primarily due to increased expenses for subsidized adoption IV -E and A.D.C. Foster Care offset by decreased Special needs Adoption expenses. Nondepartmental increased 13.2% or $398,000 primarily related to the timing of the second half of the Valley Metro subsidy in the prior year offset by reduced transfers to the Capital Projects Fund which can vary from year to year. The transfer was higher in the prior year due to the receipt of a Market Building developer fee in FY 12. Civic Facilities Fund In January, the Civic Center held 28 events with 39,565 attendees. This was the same number of events, but 8,195 less attendees than in January 2012. The number of January 2013 events exceeded the number of budgeted events by one, while attendance exceeded budget by 8,506. The programming at the Civic Center covers a wide variety of entertainment events which can cause comparisons between years to vary widely. Event highlights for January Honorable Mayor and Members of Council March 4, 2013 Page 4 included concerts by Miranda Lambert and Zac Brown Band, the Roanoke Valley Gun Show, the annual Home and Garden Show and the Guns and Hoses charity hockey game. There were also five Virginia Tech ice hockey games. In FYI to date, there have been 154 events with 133,684 attendees. This was an increase of 6.2% or nine more events, and an increase of 6.9% or 8,579 more attendees compared with the same period in FYI 2. The FYI 3 year -to -date Operating Loss for the Civic Center was $990,000, an improvement of 4.2% or $44,000 from FYI 2. Revenues decreased by $165,000, while expenses decreased by $209,000. The year -to -date Change in Net Assets for FYI 3 was a decrease of $229,000, compared to an FYI decrease of $299,000, a 23.5% or $70,000 improvement. February programs included Monster Jam, the Kazim Shrine Circus, the Harlem Globetrotters, Disney Live!, and the annual Log Home and Southwest Virginia Boat Shows. Through January, the net operating loss for Global Spectrum, which manages the Civic facilities, has deteriorated $189,000 compared to their original FYI year -to -date budget. Parking Fund The City's Parking Fund operates seven garages and five surface lots with a total FYI 3 budget of $3.3 million. While each facility generates varying levels of income or loss, the Parking Fund as a whole meets all cash flow needs, including debt service, without a General Fund subsidy and generates sufficient working capital to fund facility improvements and repairs. FYI 3 year -to -date operating revenues through January decreased 2.5% or $49,000 compared to FYI 2. Facility revenues decreased about 2.0% or $35,000. Seven facilities are ahead of FYI and five facilities are behind FYI 2. All major customers are current. The vast majority of revenue decline is due to the loss of long term parkers, a result of the relocation of CBIZ from the downtown area and businesses utilizing fewer spaces. This decrease was partially offset by additional lower paying residential parkers. The remaining $14,000 revenue decrease was due to lower on- street parking ticket fines and fees as a by- product of downtown construction as well as Virginia Western Community College (VWCC) initiating their own ticketing program in July 201 1 . The early months of FYI 2 still saw some ticket revenues from VWCC. FYI revenues contain no revenues from VWCC. Honorable Mayor and Members of Council March 4, 2013 Page 5 On the expense side, spending levels for FYI are up 16.0 %, or $135,000, compared to FYI 2. This is partially due to $44,000 of expense for a Parking Coordinator position charged to the Parking Fund in FYI 3. In FY12, this position was charged to General Fund. In addition, year -to -date maintenance expenses are up about $44,000, driven primarily by a new alarm system at Church Avenue. Year -to -date water and electric expenses also increased approximately $21 ,000. While some Parking Fund expenses have increased, the City is making needed investments in its parking infrastructure. Lower revenues combined with higher expenses contributed to the deterioration of operating income by 44% or $270,000. City of Roanoke Pension Plan The Pension Trust Fund experienced an investment gain of 11.3 %for the fiscal year -to -date through January 2013, which reflects gains in the domestic equity, international equity, convertible bond, real estate, fixed income, and alternative asset categories of investments. Investment performance for this period was slightly above the Policy Portfolio benchmark performance of 11 .1 %, due to improved performance in the domestic equity, international equity, fixed income, convertible bond, and real estate investment allocations. Pension Plan investment decisions are made with a long -term view, and the Roanoke Plan has outperformed or equaled its benchmark in every categorical measure. For the seven month period ending January, 2013, Plan Net Assets increased $22.0 million. This was a result of $6.1 million in employer contributions and $33.9 million in net investment gains offset by $18.0 million in benefit payments and Plan administrative expenses. Benefits Paid to Participants increased 4.1% due to a combination of the 1 .5% cost of living adjustment provided to eligible retirees effective July 1, 2013 and higher retirement allowances having been earned by more recent retirees. Roanoke City Public Schools (RCPS) The financial performance of RCPS is reported to City Council on a quarterly basis. RCPS results are reported on a one -month lag compared to the City results due to the timing of School Board and City Council meetings. Accordingly, this report includes results through December. The School General Fund amounts as presented in this report correspond with amounts reported to the School Board on February 12, 2013. Honorable Mayor and Members of Council March 4, 2013 Page 6 Revenues: School Fund revenues increased 1.8% or $1.2 million compared to FY12. State Sales Tax increased 11 .5% or $651,000 due to increased retail activity Other Revenue increased 32.2% or $503,000 primarily related to medical insurance claim reimbursements. The Schools had several employees with medical expenses exceeding the stop loss policy limit which increased the payments from the insurance company. Expenditures: School Fund expenditures increased 7.3% or $4.9 million compared to FY12. Based on a $500,000 or 10 %variance threshold at the category level, variances are discussed as follows: Instruction expenditures increased 9.9% or $4.1 million primarily related to increased salary costs and the Virginia Retirement System (VRS) rate changes. Administration Attendance and Health increased 11.9% or $607,000 primarily due to increased salary costs and the Virginia Retirement System (VRS) rate changes. Transportation expenditures increased 20.9% or $870,000 due to an earlier start in the school year, changes to school bus routes, and enhanced summer programs. The enhanced summer programs introduced fifth graders to five different areas of interest over five weeks, and art camps held at the Taubman, in addition to the regular summer school programs. Transfer to Athletics Fund expenditures increased 36.4% or $200,000 primarily related to the increase in participation in sports, resulting in increased supplies and uniforms. William Fleming High School introduced lacrosse which required an additional coaching stipend. Closing In closing, most national indices indicate an economy that is slowly improving. political uncertainty, aweak global economy, and eroding consumer confidence still remain threats. The December 2012 unemployment rate for the Roanoke MSA was S.7% as compared to 5.4% for Virginia and 7.6% for the United States. Honorable Mayor and Members of Council March 4, 2013 Page 7 The Federal Reserve is continuing its policy to hold interest rates at all -time lows and predicts this to continue at least as long as the U.S. unemployment rate remains above 6.5% and inflation is controlled. As this report is finalized, the potential negative impacts of sequestration loom over the U.S. economy. City taxes post promising growth thus far in FY13. Sales tax has grown, and the City continues to benefit from consumer spending through the meals and lodging taxes. Revenue and expenditure budgets will continue to be carefully monitored as the year concludes. Please contact me with any questions you have on these financial statements. Sincerely, Ann H. Shawver Director of Finance Attachments c: Christopher P. Morrill, City Manager Daniel J. Callaghan, City Attorney Drew Harmon, Municipal Auditor Stephanie M. Moon, City Clerk Sherman M. Stovall, Assistant City Manager R. Brian Townsend, Assistant City Manager Amelia C. Merchant, Director of Management and Budget Deborah J. Moses, Parking Facilities Manager Robyn L. Schon, General Manager, Global Spectrum Rita D. Bishop, Superintendent, Roanoke City Public Schools Curtis Baker, Deputy Superintendent of Operations, Roanoke City Public Schools Revenue Source General Property Taxes Other Local Taxes Permits, Fees and Licensee Fines and Folleitares Revenue from Use of Money and Property intergovernmental Chargesfor Services Internal Be,... Tnudsmra From Other Funds Miscellaneous Revenue SuMofal 2 Can%Meals Tax component Daycare Total CITY OF ROANONE, VIRGINIA GENERAL FUND FOR THE SEVEN MONTHS ENDED JANUARY 31, 2013 STATEMENT OF REVENUE (UNAUDITED) Current Current Revenue Revenue FYI vs FY12 Budget Budget Variance Variance 6 103,924,000 6 (62.159,079) ]1,456,200 2.9% (43.034 851) 1,013,000 17.1% (40,415) 1.392,000 54% (659,540) 216000 (37.2 %) (134,527) 64,415,000 5.5% (3],453,589) ],]67,000 88% (1280,027) 2,632,000 (6.1 %) (1322,756) 60,012 1000% (10,000) 211,087 '00 .22) $ 253,345212 $ (148 ,694,]061 Actual July 1 - January 31 2012 -2013 $ 41,764921 28 421 349 605,585 ]32,460 ]5473 26,961,311 4486,973 1,309,244 50,012 238 178 f 104 But 506 Actual Current percent of July 1- January 31 FYI vs FY12 Budget 2011 -2012 Variance Received S 41,931470 (01 40.2% 27,626,120 2.9% 39.8% 515966 17.1% 59.6% 894,707 54% 52.6% 120,093 (37.2 %) 35.9% 25,554,665 5.5% 41.9% 4,125648 88% 578% 1394,208 (6.1 %) 49.7% - 1000% 83.3% 211,087 12,8% 506% $ 102,174,966 2.4% 41.3% 2,425,150 1,]69,010 S 106,369,126 STATEMENT OF E XPENDITURES AND ENCUMBRANCES (UNAUDITED) Current Actual Actual Percent of Expenditure Uncommitted Julyl January 31 July 1- January 31 FY13 vs FY12 Budget ExpendNUres Budget Balance 2012 -2013 2011 -2012 Variance Obligated! General Government $ 13,135,94] 6 5,232,327 S 7903620 $ 8996,219 01% 602% Judicial Administration 7605,023 3,107,195 4,69],828 4351,846 8.0% 60.2% Public Safery 59,691]53 20750,826 38940,927 36.531,269 66% 652% Public Wode 25,070,530 8819,603 16,250.927 14,997180 84% 64.8% Hei and Welfare 37,114796 16,523,023 20,591 ]73 20,030899 2.8% 55.5% Parks, Recreamn and Cultural 9,495696 3,487,909 6,007787 5,682,863 57% 533% Community Development 6,413677 2,908,316 3505361 3,348236 47% 547% Transfer W Debt Service Fund 14005,255 2,908,755 11396,500 10,954,146 1.3% 792% Trenafer to SOM1wl Fund 72770400 30,355689 42,414711 42,054,725 09% 58.3% Nondepartmenfal 8,921,496 5.508922 3412574 3014653 13.2% 38.3% Subtotal 254,424,573 f 89,602,565 S 154,822,008 S 148863,036 40% 60.9% Eat for Education 2,749,166 Daycare 1,602,934 Total S 153,415,136 2 CITY OF ROANOKE, VIRGINIA CIVIC FACILITIES FUND COMPARATIVE STATEMENT OF REVENUES AND EXPENSES FOR THE SEVEN MONTHS ENDED JANUARY 31, 2013 (UNAUDITED) FY 2013 FY 2012 Operating Revenues Rentals $ 2,000,624 $ 2,151,923 Event Expenses 697,801 787,932 Advertising 91,858 108,331 Admissions Tax 240,821 236,580 Facility Surcharge/Ticket Rebate 235,896 248,969 Commissions 119,386 34,232 Ancillary 58,073 45,872 Miscellaneous 92,600 88,241 Total Operating Revenues 3,537,059 3,702,080 Operating Expenses Personal Services 721,135 732,460 Operating Expenses 3,055,112 3,266,456 Management Fees 213,833 207,474 Depreciation 537,172 529,832 Total Operating Expenses 4,527,252 4,736,222 Operating Loss (990,193) (1,034,142) Nonoperating Revenues /fExpersesl Investment Income 33,278 32,858 Interest Expense (284,851 (341299) Net Nonoperating Expenses (251,573) (308,441) Loss Before Transfers and Contributions (1,241,766) (1,342,583) Transfers and Contributions Transfer from Capital Projects Fund Transfer from General Fund - 1,013,068 54,922 988,550 Net Transfers and Contributions 1,013,068 1,043,472 Change in Net Assets $ (228,698) $ 299,117 2 CITY OF ROANOKE, VIRGINIA PARKING FUND COMPARATIVE STATEMENT OF REVENUES AND EXPENSES FOR THE SEVEN MONTHS ENDED JANUARY 31, 2013 (UNAUDITED) FY 2013 FY 2012 Operating Revenues Market Garage $ 276,348 $ 302,977 Elmwood Park Garage 341,673 330,397 Center in the Square Garage 171,705 165,883 Church Avenue Garage 337,260 373,183 Tower Garage 214,850 206,157 Gainsboro Garage 76,822 99,481 Campbell Garage 50,681 36,408 Williamson Lot 52,635 53,932 Higher Ed Center Lot 33,212 32,299 Market Lot 12,234 11,331 Elmwood Lot 53,136 44,060 Warehouse Row Lot 21,612 21,925 West Church /YMCA Lots 15,324 15,324 Off Street Parking Violations (All Locations) 21,235 19,923 On Street Parking Violations 215,432 229,975 Total Operating Revenues 1,894,159 1,943,255 Operating Expenses Operating Expenses 978,431 843,666 Depreciation 569,670 483,934 Total Operating Expenses 1,548,101 1,327,600 Operating Income 346,058 615,655 Nonoperating Revenuest(Expensesl Investment Income 31,003 28,136 Miscellaneous 17,455 - Interest Expense (385,776) (414,643) Net Nonoperating Expenses (337,318) (386,507) Income Before Transfers and Contributions 8,740 229,148 Transfers and Contributions Transfer from Capital Projects Fund Transfer to Fleet Fund - 6,154 (17,500) Net Transfers and Contributions - (11,346) Change in Net Assets $ 8,740 $ 217,802 CITY OF ROANOKE, VIRGINIA CITY TREASURER'S OFFICE GENERAL STATEMENT OF ACCOUNTABILITY FOR THE MONTH ENDED JANUARY 31, 2013 TO THE DIRECTOR OF FINANCE: GENERAL STATEMENT OF ACCOUNTABILITY OF THE CITY TREASURER OF THE CITY OF ROANOKE, VIRGINIA FOR THE FUNDS OF SAID CITY FOR THE MONTH ENDED JANUARY 31, 2013, BALANCE AT BALANCE AT BALANCE AT DEC 31, 2012 RECEIPTS DISBURSEMENTS JAN 31 2013 JAN 31 2012 CONSOLIDATED FUNDS $49,412,149.40 $20,903,755.81 $27, 243, 360.64 $43,072,544.57 $34,196,968.22 CERTIFICATE I HEREBY CERTIFY THAT THE FOREGOING IS A TRUE STATEMENT OF MY ACCOUNTABILITY TO THE CITY OF ROANOKE, VIRGINIA, FOR THE FUNDS OF THE VARIOUS ACCOUNTS THEREOF FOR THE MONTH ENDING JANUARY 31, 2013. THAT SAID FOREGOING: CASH CASH IN HAND CASH IN WELLS FARGO BANK CASH IN VALLEY BANK INVESTMENTS: LOCAL GOVERNMENT INVESTMENT POOL SMITH BARNEY GOVERNMENT MONEY MARKET FUND CERTIFICATES OF DEPOSIT U. S. AGENCIES VIRGINIA AIM PROGRAM (U. S. SECURITIES) VIRGINIA SNAP PROGRAM (U. S. SECURITIES) TOTAL FEBRUARY 19, 2013 $6,479.99 487,841.73 2,945.54 22,388,690.17 4,802,264.72 5,011,759.06 2,000,000.00 21,022.10 8,381,541.27 $43,072,544.67 /. �I EVELVN .POWERS, TREASURER CITY OF ROANOKE PENSION PLAN STATEMENT OF CHANGES IN PLAN NET ASSETS FOR THE SEVEN MONTHS ENDED JANUARY 31, 2013 (UNAUDITED) FY 2013 FY 2012 Additions /(Reductions), Employer Contributions $ 6,122,377 $ 6,670,575 Investment Income Net Appreciation /(Depreciation) in Fair Value of Investments 30,165,617 (5,289,762) Interest and Dividend Income 4,251,023 3,973,429 Total Investment Gain /(Loss) 34,416,640 (1,316,333) Less Investment Expense 477,311 382,454 Net Investment Gain /(Loss) 33,939,329 (1,698,787) Total Additions $ 40,061,706 $ 4,971,788 Deductions Benefits Paid to Participants $ 17,708,639 $ 17,016,738 Administrative Expenses 307,035 328,043 Total Deductions 18,015,674 17,344,781 Net Increase /(Decrease) 22,046,032 (12,372,993) Net Assets Held in Trust for Pension Benefits Fund Balance July 1 320,545,500 330,416,109 Fund Balance January 31 $ 342,591,532 $ 318,043,116 5 CITY OF ROANOKE PENSION PLAN STATEMENT OF PLAN NET ASSETS JANUARY 31, 2013 (UNAUDITED) Assets Cash Investments, at Fair Value Accounts Receivable Due from Other Funds Total Assets Liabilities and Net Assets Liabilities. Due to Other Funds Accounts Payable Total Liabilities Net Assets Held in Trust For Pension Benefits FY 2013 FY 2012 $ 1,398,705 $ 738,315 343,744,053 319,716,477 - 44,085 159 477 $ 345,142,917 $ 320,499,354 $ 2,545,381 $ 2,455,035 6,004 1,203 2,551,385 2,456,238 $ 342,591,532 $ 318,043,116 Revenue Source State, Excluding Sales Tax Stele Sees Tv Fetleml Revenue Other Revenue Traveler hem the City 0 Roanoke Thai from Food Service Fund Subtotal 2 Cade Meals Tax Component Total Expenditures Instruction Adminiatralan, Attendance and Health Trenepormien Operators and Facildes Debt Service Transfer to AtMHica Fund Total CITY OF ROANOKE, VIRGINIA SCHOOL GENERAL FUND FOR THE SIX MONTHS ENDED DECEMBER 31, 2012 STATEMENT OF REVENUE IUNAUDITEDI Current Revenue Budget $ 54.337 695 12200,000 100.000 4,800000 72 770 400 300,000 $ 14415081095 Actual Jury 1 - Dec 31 2012-2013 $ 22073,216 6,310.418 38.870 065245 36,350,511 150,000 6 66,988 262 AUDITED PBRenlof Actual Percent FY13 va FY12 July 1 -Dec 31 SudBet FY13 is ii 2011 -2012 Recslved Vadinsa $ 21.189,556 40.6% 42% 5,659,290 517% 115% 35.544 389% 94% 1,552579 430% 32.2% 36423,472 50.0% (02 %) 150000 50.0% 0.0% f 65,020M1 "A% 3.0% 1,982,843 $ 67,003,284 STATEMENT OF EXPENDITURES AND ENCUMBRANCES IUNAUDITEDI Current Expenditure Budget 96295.337 11 665,525 9,373,460 14,180,119 16.003 945 1,500,000 149,018,386 Actual July 1- Dec 31 2012-2013 45,599,835 5704033 5035,930 6.125,379 9,722627 750 000 )2,937,804 Note: The Food Services and Athletics Funds are not included In this financial statement. Actual PBRenlof July 1 Dac 31 Budget FY13 va FY12 2811-2012 Obligated Variance 41,501874 474% 9.9% 5,096,659 48.9% 11.9% 4,165,202 537% 20.9% 6442,246 432% (4.9 %) 10.229.572 60.8% (5.0 %) 550,000 50.0% 364% 87,986,553 M.9% 7.3% 7.b.2. City of Roanoke Financial Report Seven Months Ended January 31, 2013 FY13 General Fund Overview • FY13 adopted revenue budget 0.4% above FY12 actual adjusted for Daycare and Eat for Education. • Revenues YTD increased 2.4% in FY13 compared to FY12 as adjusted. • Other Local taxes increased 2.9 %. Sales, Cigarette, Prepared Food, Telecommunication, and Transient Occupancy taxes had favorable results. • Expenditures are budgeted at 0.1% below adjusted FY12 actual. • Expenditures YTD increased 4.0% compared to FY12 as adjusted, primarily resulting from an additional pay period in FY13 as well as increases in Public Safety and Public Works. • The General Fund will continue to be managed so as to remain within budget for the year. 2 w O 10.1 10.0 9.9 9.8 9.7 9.6 Sales Tax Growth FY13 Revenue Estimate $18.788 M Six Months Ended 12/31 ■ Prior YTD Actual El Budget ■ YTD Actual Sales tax revenues increased 2.5 %. Higher revenues were generated in July by increased activity following the late June derecho event. 3 N C O Continued Meals Tax Growth FY13 Revenue Estimate $12.502 M 6.5 6.4 6.3 6.2 6.1 6.0 5.9 Six Months Ended 12/31 ■ Prior YTD Actual ❑YTD Budget ■ YT D Actual Revenue was 2.8% higher than FY13 budget for the tax rate change effective July 1, 2012, were 5.2% over prior year. Adjusting revenues 4 Strong Performance in Lodging Tax Transient Occupancy Tax Revenue Estimate $3.153 M 2.10 2.00 fp 0 1.90 1.80 1.70 1.60 Seven Months Ended 1/31 ■ Prior YTD ❑ YTD Budget ■ YTD Actual Lodging tax revenue increased 7.3% compared to FY12 indicating an increase in travel to the area. 5 Cigarette Tax Exceeding Budget c 0 Cigarette Tax Revenue Estimate $2.409 M 1.50 1.48 1.46 1.44 1.42 1.40 1.38 Seven Months Ended 1131 ■ Prior YTD ❑ YTD Budget ■ YTD Actual Cigarette tax revenue has increased 3.9% since FY12 and is 3.4% higher than budget. 0 Admissions Tax Revenue Down Slightly Admissions Tax Revenue Estimate $0.420 M 0.26 0.25 c °— 0.24 0.23 0.22 Seven Months Ended 1131 ■ Prior YTD ❑ YTD Budget ■ YTD Actual Admissions tax revenue decreased 1.5% since FY12 and is 2.9% below budget. Funding From the Commonwealth 25% of Budget Budgeted revenues up $.807M or 1 % from FY12 Non- $ 397,000 $ 129,000 $ 268,000 207.6% 4.8% categorical Shared 4,000,000 4,128,000 ( 128,000) ( 3.1 %) 45.4% Social 12,766,000 11,612,000 1,154,000 9.9% 46.2% Services Other 9,797,000 9,686,000 111,000 1.1% 49.6% Categorical • Non - categorical increase due to reduction in required Local Aid to the Commonwealth • Shared expenses decrease resulted from reduced sheriff's department payroll and office expense Social Services increased from timing of CSA reimbursements as well as increased Foster Care reimbursements • Other Categorical increased due to timing of E -911 Wireless reimbursements Note'. Social Services for FYI has been adjusted forth a change in Daycare. g Other Local Revenues All Other Revenues Comprise 5% of Budget it Permits $ 606,000 $ 517,000 $ 89,000 17.1% Fines & 732,000 695,000 37,000 5.4% forfeitures Z 49.7% Interest & 75,000 120,000 ( 45,000) (37.2 %) rental Charges for 4,487,000 4,126,000 361,000 8.8% services Internal 1,309,000 1,394,000 ( 85,000) (6.1 %) services Miscellaneous 238,000 211,000 27,000 12.8% 59.8% 52.6% 35.9% 57.8% Z 49.7% 50.6% Z • Permits up from increased Building and Inspection Fees from a few major projects • Charges for services increased due to improved EMS collections • Internal services down from reduced charges for engineering for the Market Building Renovations, deceased Occupational Health charges and the timing of the 9 true -up for School Resource and Dare officers cn a 0 Personnel (Salary /Benefit) Lapse Performing Ahead of Target 70 60 50 40 30 20 10 Target 7 Months Ended 1/31 Actual Fiscal Year savings projected to exceed budget by $85,000. YTD expenditure is .5% or $321,500 ahead of target. io at 1.5 N C ° 1.0 0.5 K Workers' Compensation Expenses Above Target -` Target Actual 7 Months Ended 1/31 YTD expense is 80.7% or $795,400 above target of $985,000 related to an increase in expenditures on large claims and as a result of several older claims with ongoing costs. 6.0 5.0 4.0 0 3.0 =_ 2.0 1.0 0.0 Comprehensive Services Act Expenses Below Target FY 2012 Actual FY 2013 Actua 7 Months Ended 1/31 Target YTD expenses are 6.9% or $334,500 below target of $4.4M. 12 Residential Juvenile Detention 1.00 0.75 °- 0.50 0.25 0.00 Expenses Above Target z Target Actual 7 Mo Ended 1/31 YTD expense 12.0% or $70,500 above target of $583,000 13 N C 0 2.0 1.5 1.0 0.5 0.0 Solid Waste Tipping Fees at Target Target Actual 7 Mo Ended 1/31 YTD costs are 0.03% or $500 above target of $1.26M. Tipping Fees increases due to derecho storm debris. Reimbursement for storm related damages has been applied for from FEMA and VDEM. 14 1.50 c .0 1.00 0.50 [Ofil] Motor Fuel Expenses It Above Target Target Actual 7 Mo Ended 1131 YTD expense 3.3% or $34,600 above a non - seasonally adjusted target of $1.01VI. Increase above target is attributed to derecho storm related clean up expenses. Costs are controlled by practice of contracting for fuel. 15 Civic Facilities Fund Comparative Statement of Revenues and Expenses For the Seven Months Ending January 31, 2013 Total Operating Revenues Total Operating Expenses Operating Loss Net Nonopereting Expenses Loss Before Transfers and Contributions Net Transfers and Contributions Change in Net Assets FY 2013 FY 2012 Variance $ 3,537,059 $ 3,702,080 (4 %) 4,527,252 4,736,222 40/6 (990,193) (1,034,142) 40/6 (251,573) (308,441) 18% (1,241,766) (1,342,583) 8% 1,013,068 1,043,472 (3 %) $ (228,698) $ (299,111) 24% • 154 events FY13 YTD which is an increase of nine events over one year ago and an increase of 6.9% or 8,579 attendees. • January 2013 had one more event and 8,506 more attendees than budget. • January events included Miranda Lambert and Zac Brown Band, the Roanoke Valley Gun Show, the annual Home and Garden Show and the Guns and Hoses charity hockey game. There were also five Virginia tech hockey games. • Decreased operating expenses which outpaced decreased operating revenues contributed to an operating loss improvement compared to prior year. 16 Parking Fund Comparative Statement of Revenues and Expenses For the Seven Months Ending January 31, 2013 • Operating Revenues decreased $49K primarily due to loss of long term parkers resulting from the relocation of CBIZ and businesses utilizing fewer spaces. • Parking Fund operating expenses increased $220K mainly resulting from a new alarm system at Church Avenue and increased water and electric expense. 17 FY 2013 FY 2012 Variance Total Operating Revenues $ 1,894,159 $ 1,943,255 (3 %) Total Operating Expenses 1,548,101 1,327,600 (17 %) Operating Income 346,058 615,655 (44 %) Net Nonoperating Expenses (337,318) (386,507) 13% Income Before Transfers and Contributions 8,740 229,148 (96 %) Net transfers and Contributions - (11,346) (100 %) Change in Net Assets $ 8,740 $ 217,802 (96%) • Operating Revenues decreased $49K primarily due to loss of long term parkers resulting from the relocation of CBIZ and businesses utilizing fewer spaces. • Parking Fund operating expenses increased $220K mainly resulting from a new alarm system at Church Avenue and increased water and electric expense. 17 Pension Plan Trust Outpacing or Even with Policy Benchmarks at all Measurement Intervals Performance Period Roanoke Pension Plan Policy One Month 37% 3.7% Fiscal YTD 11.3% 11.1% One Year 14.6% 13.5% Three Years 12.3% 11.5% Five Years 1 5.3% 1 4.3% 400 350 300 250 200 150 100 Market Value Assets (Millions) ■ Low (2128/09) ■ 6130/08 ® 6/30/09 ■ 6130/10 ■ 6130111 ❑ 6130/12 ■ 12/31/12 ■ 1131/13 ■ High (10/31107 Asset Allocation 1/31/13 ■ US Equities ❑ Cash Equiv ■ Real Estate ❑ Balanced 13 Convertibles • International Equities • US Fixed Income • International Emerging Equities • Infrastructure Funds Pension Plan assumed rate of return is 7.75% 18 Unemployment Trends 9 8 7 6 5. 4. 3. Roanoke VA us MSA ❑ Dec 11 ❑ Mar 12 ■ Jun 12 ❑ Sep 12 ❑ Oct 12 ❑ Nov 12 ❑ Dec 121 December unemployment rates increased for the US, Virginia and the Roanoke MSA. Trends indicate closing of gap between Statewide and Roanoke MSA unemployment rates. IN City Performance Stable Through January • Several local taxes continue to demonstrate strong growth: Sales, Meals and Lodging taxes in particular. • Business license tax due March 1St and an important economic indicator. • Expenditures through January are ahead of budget but are expected to be managed to remain in line. • Pension Plan is performing above or at policy target at all measurement intervals. 20 Infrastructure Bridge Program Paving Program Curb, Gutter and Sidewalk Program March 4, 2013 Bridge Program - Update Inspection, Maintenance & Replacement March 4, 2013 Memorial Ave over Roanoke River 131 Transportation Structures Asset Valued at $300M 4t" Largest Municipal Inventory in Virginia Municipality Suffolk No. of NBI Structures 115 Total Deck Area (SF) 1,080,300 Chesapeake 82 1,121,400 Virginia Beach 79 790,300 Roanoke 77 8135400 Richmond 76 1,589,400 Lynchburg 68 543,200 Newport News 41 473,200 Danville 39 430,500 Norfolk 38 1,307,000 Bristol 31 74,400 Charlottesville 16 120,900 Williamson Road over Norfolk Southern Railway Bridge Inspection Program (FHWA Mandate) Regular & Preventative Maintenance Structure Rehabilitation & Replacement Silver Bridge Collapse -Point Pleasant, WV (1967) 1-35W Bridge Collapse - Minneapolis, MN (2007) Maintain Public Safety & Confidence Protect & Manage City's $300M Asset Ensure Compliance with Federal & State Regulations 2012 State of the Structures Report - What do we own? - What's it worth? - What's the condition? - What should be done? - What are our priorities? • Priority Index (PI) Almost one third of structures are more than 60 years old. Structure Age Distribution 30% 25% O C 20% a C d j 15% u 2 010% 0 e 5% 0% 1 -10 11 -20 21 -30 31-00 91 -50 51 -M 61 -70 71-80 81 -90 91- Age (years) ■ Roanoke Structures ■ Other VA Municipa I Structures ■VDOTStructures Almost one third of structures are more than 60 years old. City invests $500K annually for Regular & Preventative Maintenance Staff utilizes VDOT Revenue Sharing Match Advertise first system- wide PM contract this spring ($750 - $1 M) 40% Quality Drop Each $1.00 c o � ` maintenance U 40% m Quality Drop May cost T $5.00 if delayed to here Bridge Lifecycle City invests $500K annually for Regular & Preventative Maintenance Staff utilizes VDOT Revenue Sharing Match Advertise first system- wide PM contract this spring ($750 - $1 M) FY 2012 Roanoke $1,530,000 VDOT $2,781,251 $4,311,251 2013 $1,100,000 $700,000 $1,800,000 2014 $1,800,000 $1,800,000 * $3,600,000 2015 $3,800,000 $0 $3,800,000 2016 $5,650,000 $0 $5,650,000 2017 $6,900,000 $0 $6,900,000 Totals $20,780,000 $5,281,251 $26,051,251 * Pending VDOT Approval Berkley Road Superstructure Replacement (2012) Old Mountain Road Bridge Replacement (Summer 2013) 9th Street over NSRW Rehabilitation (Summer 2014) 9th Street over Roanoke River Rehabilitation (Summer 2015) Franklin Road over NSRW Bridge Replacement (Summer 2016) Pedestrian Bridge at Wasena Park Routine Bridge Inspection — Roanoke Str. 1826 City owns the 4t" largest municipal bridge inventory in VA Valued at $300M Implementing sound asset management techniques to forward- manage the inventory • Using PM & RM techniques to extend service life of inventory and save lifecycle cost and replacement monies Prioritizing & targeting specific structures for rehab and replacement • Leveraging VDOT Revenue Sharing monies to maximize Program effectiveness Paving Program Transportation Division City Council Presentation March 4, 2013 1,200 lane -miles of streets 1,850 individual street segments Value of $132 million in paving 20 -year cycle (desired) — 8 -10 years for arterial streets — 10 -13 years for collector streets — 20 years for residential streets • Requires paving 79 lane -miles annually • Annual budget of $9 million required • Budget is $3.2 million +/- — 2008 - 35 lane -miles — 2009 - 41 lane -miles — 2010 - 41 lane -miles — 2011 - 19 lane -miles — 2012 - 25 lane -miles Newly paved street = 0 More pavement distress — score goes up Distresses — Cracks — Potholes — Poor utility cut repairs — Rutting As score approaches 90 -100 paving needed Distresses N City of Roanoke — Public Works ROANOKE 550 of 1850 segments (29 %) rated at 90 + — Should be paved in next three years — Valued at $47 million (vs. budget of <$10 million) Significant need exists — Current resources don't address needs — Current conditions don't permit a delay in paving through preventive maintenance or rehabilitation Preventive Maintenance Pavement Rehabilitation Repaving/ Reconstruction e Crack Sealing • Prevent intrusion of water • 3 -7 years after paving Infrared Pavement Repairs • Prevent intrusion of water • Potholes • Utility cuts • Manhole adjustments Re -Play Surface Treatment Preventive Excellent Maintenance Good Fair Poor Very Poor F a.led 40% Drop in quality ?S% of Life \Spending 51 on preservation here.- 40% Drop in quality ._eliminates or delays spending $6 to $10 on rehabilitation or freconstruction here. 12% of Life 10 15 20 From TR News, September- October 2003, pp. 4 -15. Copyright, Transportation Research Board (TRB), National Research Council, Washington, D.C. Hot -in -place Recycling Re -Heat Improved surface at lower cost — Appropriate for lower volume streets Preventive Excellent Maintenance Good Pavement Rehabilitation Fair 40% Drop in quality Poor Very Poor Failed J 5 75% of Life � r \Spending 51 on preservation here._ 40% Drop in quality 10 t5 .,eliminates or delays spending $6 to S10 on rehabilitation or reconstruction here. 12% of Life 0 From TR News, September- October 2003, pp. 4 -15. Copyright, Transportation Research Board (TRB), National Research Council, Washington, D.C. Preparing to use in Villa Heights — Goal is to improve every street in neighborhood • Paving • Preservation • Rehabilitation — More visible difference — Model would be to do two neighborhoods annually • 40 +/-neighborhoods • Two per year = 20 -year cycle Exccl lent Preventive Maintenance Good 40%Drop in Quality Spending 51 on preservation here.- Roanoke's Streets Pavement 7546 of life Rehabilitation Fair ...eliminates or delays spending 56 to S 10 poor on rehabilitation or Mill/ Overlay 40% Drop in Quality f reconstruction here. Very Poor Reconstruction I t 12% of life Failed r 0 5 10 15 20 2011 Citizen Survey - 48% favorable for street paving, maintenance and repair From TR News, September- October 2003, pp. 4 -15. Copyright, Transportation Research Board (TRB), National Research Council, Washington, D.C. Allocate funds to preventive maintenance, rehabilitation and paving/ reconstruction Fixing the worst first isn't recommended — Highest cost — Ignores other needs — conditions worsen — More miles added to the list of "worst" — Deeper financial hole Asset inventory & assessment — Automated process — Scan pavement & identify distresses — Recommendations — Establish priorities Continue coordinated efforts — City of Salem — Southwest Virginia Pavement Sustainability Group • Communication • Vendor demos • Create larger market • Coordinated specifications Continue Preventive Maintenance efforts — Reallocate alley crews to street maintenance Asset Inventory Begin Rehabilitation efforts Recognize resource needs based on desired paving cycle — Reconstruction needed in many cases Discussion Curb, Gutter & Sidewalk Program - Update City Council Briefing March 4, 2013 Preston Avenue — Safe Routes to School Overview Program Resources New Construction - Resource Allocation - Initiation & Prioritization Maintenance Questions Curb & Gutter — Water is the number one reason pavement deteriorates. Constructing curb and gutter facilitates the movement of storm water away from streets and homes and into the proper drainage infrastructure Sidewalks - Facilitates safer pedestrian movement and encourages a healthier, more eco- friendly mode of transportation Complete Streets Policy adopted March 2008 — Promotes the design, construction and maintenance of user - friendly and attractive streets throughout the City in accordance with the City's "Street Design Guidelines ". FY 2012 Roanoke $0 VIDOT $0 $417,435 $417,435 2013 $500,000 $0 $500,000 * $1,000,000 2014 $750,000 $750,000- $0 $1,500,000 2015 $1,000,000 $0 $0 $1,000,000 2016 $1,000,000 $0 $0 $1,000,000 2017 $1,000,000 $0 $0 $1,000,000 Totals $4,250,000 $750,000 $917,435 $5,917,435 * Pending VDOT Approval Resource Allocation — Contracts have ranged from $500K to $1.OM — Current contract includes 17 high priority sites citywide. — Staff seeks to leverage VDOT Revenue Sharing funds with City funds. C &G along Hazelridge b/w Hershberger and Oaklawn C &G along 10th Street near intersection of Indiana CG &S along 19th Street between Greenbrier and Dale C &G along Showalter and Northwood C &G along Purcell b/w 20th and Osborne (including some of 20th & Osborne) CG &S along Williamson b/w Morehead and Morgan C &G along Colonial near Broadway and 26th C &G along Tipton C &G near intersection of 8th and Jamison C &G along Renfro b/w Gun Club and Pilot C &G along Clinton b/w Greenbrier and Clay C &G along Grandview b/w Churchill and Cornell C &G along Fairfield b/w Fieldale and Liberty CG &S and road reconstruction along Kellogg C &G as required near TM 1421101 C &G as required near TM 4300406 C &G as required near TM 1561003 C &G as required near TM 1090720 Requests are initiated by: — Citizen Requests through the CG &S Program — Currently 302 requests with a construction cost of $14.2M — Requests date back to 1980s — Current rate of annual construction (12 to 18 sites) roughly equals the rate of new requests; thus the volume of projects remain unchanged at current funding levels Project Prioritization: — Citizens submit a CG &S request by paper or electronically via the i ntern et — Requests are evaluated by staff using specific criteria • Site drainage • Safety / property damage • Extension of infill of existing infrastructure • Proximity to existing schools • Inclusion of neighborhood plans • Sufficient right -of -way — Requests are classified as "high" or "normal" priority — High priority projects are constructed first — Normal priority projects are constructed on a first - come - first -serve basis CG &S Request Review — Team members review and prioritize each request — Team is comprised of staff from: • Engineering • Transportation • Planning • Neighborhood Services • Urban Forestry Response to requests: — City responds to each citizen via letter — Letter denotes priority of request and current ranking on existing list ROANOKE -/x , i 1/ • r i , v�l Legend .. ccss P,l M • sveei :manes � • coec PII.N Significant programmatic changes since 2008 All work is performed by contract Rating system used to evaluate requests — Only severe trip hazards are accepted Work order management system implemented Backlog —800 Work Requests currently in system —$1.4 million in value Current efforts Precision Sawcut contract ($100,000) - recently completed Maintenance contract in award process ($330,000) — 123 work requests Funding Current efforts funded through general and capital funds FY13 through FY17 — expect to receive 20% of new sidewalk funds ($100,000 - $200,000) FY14 — applied to VDOT for Revenue Sharing funds ($200,000) Program remains reactive Citizen requests Most significant hazards and oldest work completed first — Some requests not accepted Multiple repairs of varying priority, but in close proximity to one another, may be completed together Supplemental funding Needed to eliminate backlog — 2011 citizen survey — 59% felt "Quality of city sidewalks" was good or excellent Shift program to proactive approach Including VDOT and capital funding — estimated $350,000 shortfall over next five years Questions STEPHANIE M. MOON, MMC City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011 -1536 Telephone: (540)853 -2541 Fax: (540) 853 -1145 E -mail elerickroanokeva.gov March 8, 2013 Valerie N. Hale 3330 Glade Creek Boulevard, N. E., Apartment 4 Roanoke, Virginia 24012 Dear Ms. Hale: JONATHAN E. CRAFT, CMC Deputy City Clerk CECELIA T. WEBB Asskona Deputy City Clerk At a regular meeting of the Council of the City of Roanoke which was held on Monday, March 4, 2012, you were re- appointed as a member of the Fair Housing Board for a three- year term of office ending March 31, 2016. Once the Oath has been administered, please return a signed copy to the City Clerk's Office prior to serving in the capacity to which you were re- appointed. Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing a copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your re- appointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to continue to serve as a member of the Fair Housing Board. f cere) Stephanie M. Moon, MMC City Clerk SMM:jec Enclosures PC: Karl Kleinhenz, Secretary, Fair Housing Board, w/ application COMMONWEALTH OF VIRGINIA To -wit: CITY OF ROANOKE I, Stephanie M. Moon, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the fourth day of March 2013, Valerie N. Hale was re- appointed as a member of the Fair Housing Board for a three -year term of office ending March 31, 2016. 2013. Given under my hand and the Seal of the City of Roanoke this eighth day of March City Clerk M. I � STEPHANIE M. MOON, MAIC City Clerk Demond Hammond 2027 Lynn Avenue, S.W. Roanoke, Virginia 24014 Dear Mr. Hammond: CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011 -1536 Telephone: (540)853 -2541 Far: (540)853 -1145 E -mail: rlerkCroanokeva.gov March 8, 2013 JONATHAN E. CRAFT, CMC Deputy City Clerk CECELIA T. WEBB Arrietant Deputy City Clerk At a regular meeting of the Council of the City of Roanoke which was held on Monday, March 4, 2012, you were re- appointed as a member of the Fair Housing Board for a three - year term of office ending March 31, 2016. 315 Church Avenue, S. W. Once the Oath has been administered, please return a signed copy to the City Clerk's Office prior to serving in the capacity to which you were re- appointed. Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your re- appointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to continue to serve as a member of the Fair Housing Board. Sincer StepSte0 ani�MM O ) City Clerk SMM:jec Enclosures PC: Karl Kleinhenz, Secretary, Fair Housing Board COMMONWEALTH OF VIRGINIA ) To -wit: CITY OF ROANOKE ) I, Stephanie M. Moon, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the fourth day of March 2013, Demond Hammond was re- appointed as a member of the Fair Housing Board for a three -year term of office ending March 31, 2016. 2013. Given under my hand and the Seal of the City of Roanoke this eighth day of March �4;City Clerk STEPHANIE M. MOON, MMC City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fax: (540) 853 -1145 E -mail: elerkOdrommkeva.gov March 8, 2013 Pete Eshelman 1002 Village Way N. Blacksburg, Virginia 24060 Dear Mr. Eshelman: JONATHAN E. CRAFT, CMC Deputy City Clerk CECELIAT. WEBB Ator aat Deputy City Clerk At a regular meeting of the Council of the City of Roanoke which was held on Monday, March 4, 2013, you were re- appointed to the Parks and Recreation Advisory Board for a three -year term of office ending March 31, 2016. Enclosed you will find a Certificate of your re- appointment and an Oath or Affirmation of Office which must be administered by a Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. Once the Oath has been administered, please return a signed copy to the City Clerk's Office prior to serving in the capacity to which you were re- appointed. Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing a copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your re- appointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to continue to serve as a member of the Parks and Recreation Advisory Board. kly, anle M. Moon, MMC City Clerk SMM:jec Enclosures PC: Nicole Ashby, Secretary, Parks and Recreation Advisory Board COMMONWEALTH OF VIRGINIA ) To -wit: CITY OF ROANOKE ) I, Stephanie M. Moon, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the fourth day of March 2013, Pete Eshelman was re- appointed as a member of the Parks and Recreation Advisory Board for a three -year term of office ending March 31. 2016. 2013. Given under my hand and the Seal of the City of Roanoke this eighth day of March City Clerk STEPHANIE M. MOON, MMC City Clerk William Modica 1546 Creek Lane Salem, Virginia 24153 Dear Mr. Modica: CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011 -1536 Telephone: (540)853 -2541 Fax: (540)853 -1145 E -mail: clerk@roanokeva.gov March 8, 2013 JONATHAN E. CRAFT, CMC Deputy City Clerk CECELIA T. WEBB Assistant Deputy City Clerk At a regular meeting of the Council of the City of Roanoke which was held on Monday, March 4, 2013, you were re- appointed to the Parks and Recreation Advisory Board for a three -year term of office ending March 31, 2016. 315 Church Avenue, S. W. Once the Oath has been administered, please return a signed copy to the City Clerk's Office prior to serving in the capacity to which you were re- appointed. Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing a copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your re- appointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to continue to serve as a member of the Parks and Recreation Advisory Board. Sincere% Step�t?MMC City Clerk SMM:jec Enclosures pc: Nicole Ashby, Secretary, Parks and Recreation Advisory Board COMMONWEALTH OF VIRGINIA ) To -wit: CITY OF ROANOKE ) I, Stephanie M. Moon, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the fourth day of March 2013, William Modica was re- appointed as a member of the Parks and Recreation Advisory Board for a three -year term of office ending March 31, 2016. 2013. Given under my hand and the Seal of the City of Roanoke this eighth day of March r, .r,-100'j City Clerk STEPHANIE M. MOON, MMC City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W, suite 456 Roanoke, Virginia 24011 -1536 Telephone: (540)853 -2541 Fax: (540) 853 -1145 E -mail: clerk@roanokeva.gov March 8, 2013 Sonya Echols 3240 Allendale Street, S. W. Roanoke, Virginia 24014 Dear Ms. Echols: JONATHAN E. CRAFT, CMC Deputy City Clerk CECELIA T. W EBB Awictaut Deputy City Clerk At a regular meeting of the Council of the City of Roanoke which was held on Monday, March 4, 2013, you were re- appointed to the Parks and Recreation Advisory Board for a three -year term of office ending March 31, 2016. Once the Oath has been administered, please return a signed copy to the City Clerk's Office prior to serving in the capacity to which you were re- appointed. Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing a copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your re- appointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to continue to serve as a member of the Parks and Recreation Advisory Board. Smcer y, • Stephanie M. Moon, MMC / City Clerk SMM:jec Enclosures PC! Nicole Ashby, Secretary, Parks and Recreation Advisory Board COMMONWEALTH OF VIRGINIA ) To -wit: CITY OF ROANOKE ) I, Stephanie M. Moon, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the fourth day of March 2013, Sonya Echols was re- appointed as a member of the Parks and Recreation Advisory Board for a three -year term of office ending March 31, 2016. 2013. Given under my hand and the Seal of the City of Roanoke this eighth day of March �in . yy yJ� STEPHANIE M. MOON, MMC City Clerk Steve Stinson 2033 Lee Hi Road, S. W. Roanoke, Virginia 24018 Dear Mr. Stinson: CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011 -1536 Telephone: (540)853 -2541 To.: (540) 853 -1145 E -moil: elerk@roanokeve.8ov March S, 2013 JONATHAN E. CRAFT, CIVIL Deputy City Clerk CECELIAT. WEBR Aenietnnl Deputy City Clerk At a regular meeting of the Council of the City of Roanoke which was held on Monday, March 4, 2013, you were re- appointed to the Parks and Recreation Advisory Board for a three -year term of office ending March 31, 2016. Enclosed you will find a Certificate of your re- appointment and an Oath or Affirmation of Office which must be administered by a Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. Once the Oath has been administered, please return a signed copy to the City Clerk's Office prior to serving in the capacity to which you were re- appointed. Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing a copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your re- appointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to continue to serve as a member of the Parks and Recreation Advisory Board. Sincerely J� ;-0 • r?o,) Stephanie M. Moon, MIMIC City Clerk SMM:jec Enclosures PC: Nicole Ashby, Secretary, Parks and Recreation Advisory Board COMMONWEALTH OF VIRGINIA ) To -wit: CITY OF ROANOKE ) I, Stephanie M. Moon, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the fourth day of March 2013, Steve Stinson was re- appointed as a member of the Parks and Recreation Advisory Board for a three -year term of office ending March 31. 2016. 2013. Given under my hand and the Seal of the City of Roanoke this eighth day of March �� /